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Home My WebLink About09-04-2013-Packet Joe Lockwood, Mayor CITY COUNCIL Karen Thurman Matt Kunz Bill Lusk Burt Hewitt Joe Longoria Lance Large CITY COUNCIL CHAMBERS City Hall, Suite 107E Wednesday, September 4, 2013 Regular Council Meeting Agenda 6:00 PM INVOCATION - Reverend Mark Jones, Youth Director, Birmingham United Methodist Church, Milton, Georgia CALL TO ORDER 1) ROLL CALL 2) PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood) 3) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 13-198) 4) PUBLIC COMMENT 5) CONSENT AGENDA 1. Approval of the August 12, 2013 Work Session City Council Meeting Minutes. (Agenda Item No. 13-199) (Sudie Gordon, City Clerk) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 4 , 2013 Page 2 of 4 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 2. Approval of the August 19, 2013 Regular City Council Meeting Minutes. (Agenda Item No. 13-200) (Sudie Gordon, City Clerk) 3. Approval of the Financial Statements for the Period Ending July, 2013. (Agenda Item No. 13-201) (Stacey Inglis, Assistant City Manager) 4. Approval of a Services Agreement between the City of Milton and Custom Canine Unlimited, LLC. for Providing a Trained Police Canine and the Requisite Training for the Canine Handler. (Agenda Item No. 13-202) (Shawn McCarty, Police Captain) 6) REPORTS AND PRESENTATIONS (None) 7) FIRST PRESENTATION 1. Consideration of an Ordinance to Adopt Amendments to the Fiscal 2013 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 13-203) (Stacey Inglis, Assistant City Manager) 2. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2014 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 13-204) (Discussed at August 12, 2013 Council Work Session) (Stacey Inglis, Assistant City Manager) 3. Consideration of RZ13-15 - To Amend Chapter 64, Zoning Ordinance, Article XIV. Rezoning and other Amendment Procedures, Division 2. Public Hearing and Notice Requirements. (Agenda Item No. 13-205) (Kathleen Field, Community Development Director) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 4 , 2013 Page 3 of 4 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 8) PUBLIC HEARING 1. Consideration of a Resolution to Abandon a Portion of Public Right-of-Way on Black Oak Road. (Agenda Item No. 13-206) (Carter Lucas, Public Works Director) 2. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2014 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 13-204) (Discussed at August 12, 2013 Council Work Session) (First Presentation at September 4, 2013 Regular Council Meeting) (Stacey Inglis, Assistant City Manager) 9) ZONING AGENDA (None) 10) EXECUTIVE SESSION (to discuss pending litigation) 11) UNFINISHED BUSINESS 1. Consideration of an Ordinance to Adopt Amendments to the City of Milton Charter. (Agenda Item No. 13-196) (Discussed at August 12, 2013 City Council Work Session) (New Business at August 19, 2013 Regular Council Meeting) (Chris Lagerbloom, City Manager) 2. Consideration of an Ordinance to Amend Chapter 62, Article II, Taxicabs of the City of Milton Code. (Agenda Item No. 13-193) (First Presentation at August 19, 2013 Regular Council Meeting) (Shawn McCarty, Police Captain) 12) NEW BUSINESS 1. Consideration of a Resolution for the City of Milton with Intention of Settling its Dispute with Fulton County Over the Local Option Sales Tax (LOST) Dispute and Authorizing the Mayor to Execute a Certificate of Distribution; and for Other Purposes. (Agenda Item No. 13-207) (Ken Jarrard, City Attorney) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 4 , 2013 Page 4 of 4 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 2. Consideration of a Resolution to Abandon a Portion of Public Right-of-Way on Black Oak Road. (Agenda Item No. 13-206) (Public Hearing Held September 4, 2013) (Carter Lucas, Public Works Director) 3. Consideration of Ratification of CITY OF MILTON, GEORGIA, a municipal corporation, acting by and through its designated public official, WADE GREENE, in his official capacity as Chief Building Official for the City of Milton, Petitioner, vs. 14220 COGBURN ROAD, Milton, Fulton County, Georgia (Tax parcel 22-5070-0761-052-8); MINNIE LOU GREEN a/k/a MINNIE LOU GAZAWAY GREEN; JUSTIN EDWARD ADAMS a/k/a JUSTIN ADAMS; ARTHUR E. FERDINAND, Fulton County Tax Commissioner; STACEY INGLIS, in her official capacity as Assistant City Manager and Director of Finance for the City of Milton, and all other persons, known or unknown claiming an interest in said Property, Respondent(s). (Agenda Item No. 13-208) (Ken Jarrard, City Attorney) 13) MAYOR AND COUNCIL REPORTS 14) STAFF REPORTS 15) EXECUTIVE SESSION (to discuss acquisition of real estate) 16) ADJOURNMENT (Agenda Item No. 13-209) The minutes were provided electronically M HOME OF'THF BEST QLJALJY OF L141 IN GEORGIA' MILTON% ESTABLISHED 2006 TO: City Council CITY COUNCIL AGENDA ITEM DATE: August 23, 2013 FROM: City Manager AGENDA ITEM: Approval of the Financial Statements for the Period Ending July, 2013. MEETING DATE: Wednesday, September 4, 2013 Regular City Council Meeting. BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: PAPPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES CITY ATTORNEY REVIEW REQUIRED: () YES () NOT APPROVED K NO VNO APPROVAL BY CITY ATTORNEY O APPROVED O NOT APPROVED PLACED ON AGENDA FOR: O q o 413 REMARKS ® Your -- --- - - -..._ PHONE: 678.242.25001 FAX: 678.242.2499 Green *Certified � ion infofcityofmiltonga.us i www.cityofmiltonga.us Community ;t��°' 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004` To: Honorable Mayor and City Council Members From: Stacey Inglis, Assistant City Manager Date: Submitted on August 19, 2013 for the September 4, 2013 Regular Council Meeting Agenda Item: Financial Statements for Period 10 – July 2013 Overview and Financial Highlights: General Fund Revenue collections for the General Fund are 4.7% over what is anticipated for the tenth period of the fiscal year. Total expenditures to-date are $16,711,715 and are 4.3% less than expected for this period of the fiscal year. Capital Project Fund Expenditures within this fund continue to occur on a project-by-project basis. With a total project expenditure budget of $12,627,728, capital expenditures-to-date total $3,274,614. City of Milton STATEMENT OF REVENUES & EXPENDITURES General Fund For the Period Ending July 2013 Actual Budgeted Variance over/(under)Actual Budgeted Variance over/(under) Property Tax 8,333,100 8,489 8,457 32 348,197 344,400 3,797 Motor Vehicle Tax 550,000 63,009 45,833 17,176 523,077 412,500 110,577 Intangible Tax 200,000 28,526 16,667 11,860 203,005 150,000 53,005 Real Estate Transfer Tax 50,000 8,165 4,167 3,999 46,682 37,500 9,182 Franchise Fees 1,800,000 292,522 - 292,522 1,327,571 1,417,500 (89,929) Local Option Sales Tax 4,000,000 332,120 333,333 (1,213) 2,982,695 3,000,000 (17,305) Alcohol Beverage Excise Tax 280,000 26,712 23,333 3,378 224,578 210,000 14,578 Business & Occupation Tax 585,000 36,392 - 36,392 637,603 585,000 52,603 Insurance Premium Tax 1,500,000 - - - - - - Financial Institution Tax 33,900 - - - 33,918 33,900 18 Penalties & Interest 40,550 6,365 3,379 2,986 41,916 33,792 8,124 Alcohol Beverage Licenses 134,000 - - - 141,100 134,000 7,100 Other Non-Business Permits/Licenses 9,400 530 700 (170) 10,571 7,672 2,899 Zoning & Land Disturbance Permits 44,500 1,625 3,708 (2,083) 86,484 37,083 49,401 Building Permits 340,000 26,469 28,333 (1,865) 327,107 283,333 43,774 Other Charges for Service 355,470 40,738 25,911 14,827 385,547 296,225 89,322 Municipal Court Fines 361,000 45,179 30,083 15,095 297,063 300,833 (3,770) Interest Earnings 13,000 1,255 - 1,255 16,717 10,833 5,884 Contributions & Donations 4,675 - 390 (390) 6,850 3,896 2,954 Other Revenue 45,408 2,990 2,289 701 37,679 37,840 (162) Other Financing Sources 44,000 5,919 800 5,119 38,842 36,667 2,176 Total Revenues 18,724,003 927,005 527,384 399,621 7,717,203 7,372,975 344,229 Actual Budgeted Variance over/(under)Actual Budgeted Variance over/(under) Mayor and Council 188,877 8,337.20 9,621 (1,284) 142,244 154,115 (11,870) City Clerk 218,385 10,580.38 17,203 (6,623) 154,434 185,314 (30,880) City Manager 288,157 19,178.52 20,596 (1,418) 224,960 235,392 (10,432) General Administration 39,664 1,934.38 4,789 (2,855) 28,272 30,433 (2,161) Finance 491,538 30,777.88 34,757 (3,979) 399,297 410,489 (11,192) Legal 230,000 17,550.74 19,167 (1,616) 141,116 153,333 (12,218) Information Technology 631,976 36,346.00 52,244 (15,898) 486,711 502,563 (15,851) Human Resources 289,026 22,632.63 20,891 1,741 217,871 226,392 (8,521) Risk Management 195,015 - - - 175,218 190,717 (15,499) General Government Buildings 352,402 35,713.50 37,370 (1,657) 296,689 313,375 (16,685) Public Information & Marketing 172,990 11,569.52 11,932 (362) 122,332 136,846 (14,515) Municipal Court 238,324 16,541.98 18,316 (1,774) 184,378 197,353 (12,976) Police 3,050,934 204,971.15 228,892 (23,921) 2,302,538 2,496,478 (193,940) Fire 4,644,572 322,513.48 332,485 (9,971) 3,615,140 3,872,506 (257,366) EMS Operations 132,250 - 11,021 (11,021) 99,187 99,188 (0) Public Works 1,730,612 117,450.57 160,638 (43,187) 1,174,482 1,269,624 (95,143) Parks & Recreation 585,444 43,396.08 38,343 5,053 334,280 358,447 (24,167) Community Development 936,621 74,496.34 72,227 2,269 756,741 770,887 (14,146) Economic Development 39,673 2,881.64 2,966 (84) 29,118 32,824 (3,706) Debt Service - Capital Lease Payment 90,770 - - - 90,769 90,769 - Operating Transfers to Other Funds 6,992,474 633,357.12 633,357 - 5,735,938 5,725,760 10,178 Operating Reserve 145,472 - - - - - - Total expenditures 21,685,176 1,610,229 1,726,816 (116,587)16,711,715 17,452,804 (741,089) Net Income/(Loss)(2,961,173)(683,224)(8,994,512) Fund Balance - Beginning 10,103,680 10,103,680 Fund Balance - Ending 7,142,507 1,109,168 Revenues Annual Budget Current Month Year-to-Date Operating Expenditures Annual Budget Current Month Year-to-Date 2 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Milton Roundup Vendor Fee 1,275$ -$ 570$ (705)$ Earth Day Vendor Fee 1,500 - 1,350 (150) Interest Revenues 100 1 27 (73) Milton Roundup Sponsor 5,000 - 10,881 5,881 Earth Day Sponsor 2,000 - 4,500 2,500 Concert Sponsor - - - - Mayor's Run Sponsor 1,500 - 2,250 750 Donations/Better World Books - - - - T-shirt Sales - - - - Mayor's Run Reg. Fees 2,250 - 1,590 (660) Roundup Food Sales - - 642 642 Total revenues 13,625$ 1$ 21,811$ 8,186$ EXPENDITURES Current: Special Events 59,925$ 5,200$ 59,190$ 735$ Total Expenditures 59,925$ 5,200$ 59,190$ 735$ OTHER FINANCING SOURCES (USES) Transfers in from Hotel/Motel Tax Fund 30,000$ -$ 30,000$ -$ Total other financing sources and uses 30,000$ -$ 30,000$ -$ Net change in fund balances (16,300)$ (7,379)$ Fund balances - beginning 38,475 38,475 Fund balances - ending 22,175$ 31,097$ City of Milton Special Events Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2013 3 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Cash Confiscations/State Funds -$ -$ -$ -$ Cash Confiscations/Fed Funds/US Marshal - - - - Cash Confiscations/HIDTA - 513 45,370 45,370 Interest Revenues/State Funds - 3 30 30 Interest Revenues/Federal Funds - 3 21 21 Realized Gain on Investments/State Funds - - - - Budgeted Fund Balance - - - - Total revenues -$ 518$ 45,422$ 45,422$ EXPENDITURES Current: Police -$ -$ 10,177$ (10,177)$ Total Expenditures -$ -$ 10,177$ (10,177)$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ -$ Total other financing sources and uses -$ -$ -$ -$ Net change in fund balances -$ 35,244$ Fund balances - beginning 89,080 89,080 Fund balances - ending 89,080$ 124,325$ City of Milton Confiscated Assets Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2013 4 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Wireless 911 Fees 785,000$ 121,356$ 591,947$ (193,053)$ Interest Revenue 680 28 444 (236) Total revenues 785,680$ 121,384$ 592,392$ (193,288)$ EXPENDITURES Current: Public Safety 993,599$ 238,203$ 750,243$ 243,356$ Total Expenditures 993,599$ 238,203$ 750,243$ 243,356$ OTHER FINANCING USES Unallocated -$ -$ -$ -$ Total other financing sources and uses -$ -$ -$ -$ Net change in fund balances (207,919)$ (157,851)$ Fund balances - beginning 790,699 790,699 Fund balances - ending 582,780$ 632,847$ City of Milton E-911 Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2013 5 Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Intergovernmental Revenues SAFER Grant -$ -$ -$ -$ Bulletproof Vest Program - - - - Byrne-JAG Grant - - - - GDCC Mini Grants 21,942 - 21,942 0 GEMA Grant 754 - 754 (0) FRESH Grant - - - - Interest Revenues - 0 5 5 Total revenues 22,696$ 0$ 22,701$ 5$ EXPENDITURES Current: General Administration 6,058$ -$ 6,055$ 3 Police 377 - 377 0 Fire 112,821 - 107,870 4,951 Parks & Recreation - - - - Total Expenditures 119,256$ -$ 114,302$ 4,954$ Excess of revenues over expenditures (96,560) 0 (91,601) 4,959 OTHER FINANCING SOURCES (USES) Transfers in from General Fund 96,560$ 35,183$ 106,738$ 10,178$ Total other financing sources and uses 96,560$ 35,183$ 106,738$ 10,178$ Net change in fund balances - 15,137 Fund balances - beginning 3,101 3,101 Fund balances - ending 3,101$ 18,238$ City of Milton Operating Grant Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2013 6 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Taxes Hotel/Motel Taxes 50,000$ 5,667$ 44,792$ (5,208)$ Total revenues 50,000$ 5,667$ 44,792$ (5,208)$ OTHER FINANCING SOURCES/(USES) Transfers out to General Fund 20,000$ 5,667$ 14,792$ (5,208)$ Transfers out to Special Events Fund 30,000 -$ 30,000$ - Total other financing sources and uses 50,000$ 5,667$ 44,792$ (5,208)$ Net change in fund balances - - Fund balances - beginning - - Fund balances - ending -$ -$ City of Milton Hotel/Motel Tax Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2013 7 Original Budgeted Amounts Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Charges for Service Infrastructure Maintenance Fee 60,000$ 60,000$ 15,617$ 55,313$ (4,687)$ Sidewalk Replacement Account - - - - - Crabapple Paving Fee - 2,100 - 4,200 2,100 Traffic Calming - 5,800 - 5,800 - Tree Recompense - 2,500 - 2,500 - Landfill Host Fees 80,000 80,000 25,039 64,649 (15,351) HYA Fees 10,000 10,000 - - (10,000) Interest Revenue 5,000 5,000 145 2,611 (2,389) Realized Gain or Loss on Investments - - - - - Insurance Proceeds/Public Safety - 10,154 - 10,154 0 Insurance Proceeds/Public Works - - - - - Atlanta HIDTA Stipend 3,000 3,000 - - (3,000) Capital Lease Proceeds - - - - - Total revenues 158,000 178,554 40,801$ 145,227$ (33,327)$ EXPENDITURES Capital Outlay City Council 78,172$ 78,172$ -$ 41,734$ 36,438$ Police 1,267,759 2,027,913 30,420 243,028 1,784,885 Fire 993,117 993,117 9,507 73,273 919,844 Public Works 7,054,689 6,961,400 51,357 1,512,235 5,449,165 Parks & Recreation 2,498,907 2,498,907 42,130 1,368,602 1,130,305 Community Development 65,069 67,569 - 35,742 31,827 Total Capital Outlay 11,957,713$ 12,627,078$ 133,414$ 3,274,614$ 9,352,464$ Excess of revenues over expenditures (11,799,713) (12,448,524) (92,613) (3,129,387) (9,385,791) OTHER FINANCING SOURCES/(USES) Transfers in from General Fund 4,879,890$ 5,799,751$ 537,569$ 4,724,613$ (1,075,138)$ Unallocated (141,471) (141,471) - - 141,471 Total other financing sources and uses 4,738,419 5,658,280 537,569 4,724,613 (933,667) Net change in fund balances (7,061,294) (6,790,244) 1,595,226 Fund balances - beginning 6,878,897 6,878,897 6,878,897 Fund balances - ending (182,397)$ 88,653$ 8,474,123$ City of Milton Capital Project Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2013 8 Original Budgeted Amounts Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Intergovernmental Revenues CDBG 170,000$ 170,000$ -$ -$ (170,000)$ LMIG Funds - 248,811 - 248,811 0 GDOT HPP Funds 7,559,147 7,559,147 - 296,269 (7,262,878) LCI Funds 100,000 100,000 - - (100,000) GA Urban Forestry Grant - - - 20,000 20,000 MARTA Grant 177,355 177,355 - - (177,355) Deerfield @ Morris Grant 350,000 - - - - SR 9 @ Bethany Bend Grant 60,000 60,000 - - (60,000) GDOT-Signage/Landscaping 9,000 9,000 - - (9,000) Interest Revenues 1,500 1,500 35 938 (562) Total revenues 8,427,002$ 8,325,813$ 35$ 566,018$ (7,759,795)$ EXPENDITURES Capital Outlay Public Works 10,091,046$ 10,091,046$ 10,175$ 1,694,134$ 8,396,912$ Community Development 869,000 869,000 - - 869,000 Total Capital Outlay 10,960,046$ 10,960,046$ 10,175$ 1,694,134$ 9,265,912$ Excess of revenues over expenditures (2,533,044) (2,634,233) (10,140) (1,128,116) 1,506,117 OTHER FINANCING SOURCES (USES) Transfers in from General Fund 994,974$ 1,096,163$ 95,788$ 904,587$ (191,576)$ Total other financing sources and uses 994,974$ 1,096,163$ 95,788$ 904,587$ (191,576)$ Net change in fund balances (1,538,070) (1,538,070) (223,529) Fund balances - beginning 1,608,410 1,608,410 1,608,410 Fund balances - ending 70,340$ 70,340$ 1,384,881$ City of Milton Capital Grant Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2013 9 t4 HOME OF' THE BE ST QUALITY OF LIFE IN GEORGIA' I LTON*k ESTABLISHED 2W6 TO: City Council CITY COUNCIL AGENDA ITEM DATE: August 23, 2013 FROM: City Manager AGENDA ITEM: Approval of a Services Agreement between the City of Milton and Custom Canine Unlimited, LLC. for Providing a Trained Police Canine and the Requisite Training for the Canine Handler. MEETING DATE: Wednesday, September 4, 2013 Regular City Council Meeting. BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: YAPPROVED CITY ATTORNEY APPROVAL REQUIRED: YES CITY ATTORNEY REVIEW REQUIRED: YES APPROVAL BYCITYATTORNEY PLACED ON AGENDA FOR: 9)(APPROVED D 0 A1 13 REMARKS { J NOT APPROVED () NO () NO {) NOT APPROVED © -* Your *** PHONE: 678.242.25001 FAX: 678.242.2499 :„ Greern �4w ; c.tifL ; ;4-,wo info@cityofmiitonga.us I www.cityofmittonga.us ' Community Fth� 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 a Page 1 of 2 To: Honorable Mayor and City Council Members From: Shawn McCarty, Police Captain Date: Submitted on August 27, 2013 for the September 4, 2013 Regular Council Meeting Agenda Item: Consideration of the Approval of an agreement between the City of Milton and Custom Canine Unlimited, LLC for providing a trained police canine and the requisite training for the canine handler. ____________________________________________________________________________ Department Recommendation: Approval. Executive Summary: This will provide the police department with a dual-purpose canine and canine handler. Since the previous K9 retired, the department has been without a K9 team and has had to rely solely on other agencies when a need arose; or do without. This purchase will allow the department to have a K9 team on shift approximately 25% of the time. Along with the shift coverage the team can be utilized for special events and called in when needed. We have several events throughout the year that requests a K9 demo including our own Parks and Recreation camps. Without its own team, the department is occasionally dependant on other local jurisdictions who have K9 resources. The RFP for this project was emailed to four reputable K9 vendors. Bids were received from two. The bids were evaluated separately based on a combination of price, qualifications, references, and training program/facilities. Custom Canine Unlimited was selected as the most responsive, highly qualified bidder. Funding and Fiscal Impact: The initial financial impact is entirely funded by monies raised through donations at a golf tournament that was held earlier this year. If approved, the maintenance and long term costs of this program will be funded by the City of Milton. These annual costs are associated with the care and maintenance of the animal as well as insurance requirements and handler overtime when caring for the animal. Alternatives: Continue without a K9 team in Milton. Legal Review: Ken Jarrard – Jarrard & Davis (July 23, 2013) Page 2 of 2 Concurrent Review: Chris Lagerbloom, City Manager Attachment(s): Contract between the City of Milton and Custom Canine Unlimited, LLC. } GOODS/SERVICES AGREEMENT — SHORT FORM This Services Agreement (the "Agreement") is made and entered into this 14 day of AuRttst 2013, by and between the CITY OF M I LTON, GEORGIA (hereinafter ter referred to as the "City"), and Custom Canine Unlitrtited, LLC. (hereinafter referred to as the "Contractor"). WITNESSETH THAT: WHEREAS, the Cily desires to employ a contractor to perform the services described herein FY 13 K9 Purchase (the "Work"); and WHEREAS. Contractor has familiarized itself with the Contract Documents, as defined below, the Work, and with all local conditions and applicable federal, state and local laws, ordinances, rules and regulations. NOW THEREFORE, the City and Contractor, in consideration of the mutual promises contained herein and other good and valuable consideration, the sufficiency of which is hereby acknowledged, agree as follows: Section 1. Contract Documents: This Agreement and the following named Exhibits, attached hereto and incorporated herein by reference, constitute the "Contract Documents": EXIIIB1T A RFP ANI) RESPONSE. EXHIBIT B INSURANCE CERTIFICATE EXHIBIT C CONTRACTOR AFFIDAVIT AND AGREEMENT EXHIBIT D SUB -CONTRACTOR AFFIDAVIT AND AGREEMENT To the extent that there may be any conflict among the Contract Documents, the provision operating most to the benefit ofthe City shall govern. Section 2. The Work: Contractor shall provide all Work described in the Contract Documents. Unless otherwise staled in the Contract Documents, the Work shall include Contractor's provision of materials, labor, expenses, and any outer cost or item necessary to complete the Work, which is generally described as training and equipment related to the sale of a trained public safety canine to the ON. Section 3. Contract 'lime: Contractor understands that time is (if the essence of this Agreement and warrants that it will perform the Work in a prompt manner, which shall not impose delays on the progress of the Work. Section 4. Work Changes: Any changes to the Work requiring an increase in the Contract Price, as defined below. shrill req Llire a written change order executed by the City in accordance with its purchasing regulations. 13-PD02 Page 1 Section 5. Compensation and Method of Payment: City agrees to pay Contractor for the services perfonned and costs incurred by Contractor upon the City's certification that the services were actually performed and costs actually incurred in accordance with this Agreement. Compensation for services performed and, if applicable, reimbursement for costs incurred shall be paid to Contractor upon the City's receipt and approval of an invoice, submitted upon completion of the Work, setting forth in detail the services performed and costs incurred. Invoices shall reflect charges incurred versus charges budgeted. The total amount paid under this Agreement for the Work shall not, in any case, exceed S 12,163.76 (the "Contract Price"), except as outlined in Section 4 above. Contractor shall take no calculated risk in the performance of the Work. Specifically, Contractor agrees that in the event it cannot perform the Work within the budgetary limitations established without disregarding; sound principles of Contractor's industry, Contractor will give written notice thereof immediately to the City. Section 6. Covenants of Contractor A. Assignment of Agreement: Contractor covenants and agrees not to assign or transfer any interest in, nor delegate any duties of this Agreement, without the prior express written consent of the City. B. Responsibility_gf Contractor and Indemnification of City: Contractor covenants and agrees to lake and assume all responsibility for the services rendered in connection with the Work. Contractor shall bear all losses and damages directly or indirectly resulting to it on account of the performance or character of the services rendered pursuant to this Agreement. Contractor shall defend, indemnify and hold harmless the City, its officers, boards, commissions, elected and appointed officials, employees and agents from and against any and all claims, suits, actions, liability, judgments, damages, losses, and expenses, including but not limited to, attorney's fees, which may be the result of willful, negligent or tortious conduct arising out of the Work, performance of contracted services. or operations by Contractor, any subcontractor. anyone directly or indirectly employed by Contractor or subcontractor or anyone for whose acts Contractor or subcontractor may be liable, regardless of whether or not the negligent act is caused in pan by a party indemnified hereunder. C. Independent Contractor: Contractor hereby covenants and declares that it is engaged in an independent business and agrees to perforin the Work as an independent contractor, not as agent or employee of City. inasmuch as City and Contractor are contractors independent of one another neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing by both parties. Contractor agrees not to represent itself as City's agent for any purpose to any party or to allow any employee to do so, unless specifically authorized, in advance and in writing, and then only for the limited purpose stated in such authorization. Contractor shall assume lull liability for any contracts or agreements Contractor enters into on behalf of City without the express knowledge and prior written consent of City. 17. Insurance: Contractor shall have and maintain in full force and effect for the duration of this Agreement, insurance approved by the City as shown on Exhibit B. E. Licenses, Certifications and Penn its: Contractor covenants and declares that it has obtained and will maintain all diplomas, certificates, licenses, permits or the like required by any national, state, regional. City, and local boards, agencies, commissions. committees or other regulatory bodies to perform the Work. Contractor shall comply with applicable legal requirements and meet the standard of quality ordinarily expected of its industry. F. Ownership of Work: All reports, drawings, specifications, and other items prepared or in the process of being prepared for the Work by Contractor ("materials") shall be the property of the City and the City shall be entitled to full access and copies of all materials. All copyrightable subject matter in all materials 13-PD02 Page 2 is hereby assigned to the City and Contractor agrees to execute any additional doCtimerits necessary to evidence such assignment. G. Contractor's Representative: A I Vargas shall be authorized to act on Contractor's behalf with respect to the Work as Contractor's designated representative. H. Confidentiality: Contractor acknowledges that it may receive confidential information of the City and that it will protect the confidentiality of any such confidential information and will require any of its subcontractors, consultants, and/or staff to likewise protect such confidential information. I. Meetings: Contractor shall meet with City's personnel or designated representatives to resolve technical or contractual problems that may occur during the term of the contract, at no additional cost to City. Section 7. Warranty: Contractor shall repair all defects in materials, equipment, or workmanship appearing within one year from the date of completion of the Work at no additional cost to the City. Section 8. Termination: The City may terminate this Agreement for convenience at any time upon written notice to Contractor. Provided that no damages are due to the City for Contractor's breach of this Agreement, the City shall pay Contractor for Work performed to date in accordance with Section 5 herein. Section 9. Miscellaneous A. Governing Law. This Agreement shall be governed by the laws of the State of Georgia. B. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together Shall constitute one and the same instrument. C. Sovereign Immunity. Nothing contained in this Agreement shall be Construed to be a waiver of the City's sovereign immunity or any individual's qualified good faith or official immunities. D. Non -Discrimination. In accordance with Tille VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132. and all other provisions of Federal law, the Contractor agrees that, during performance of this Agreement, Contractor, for itself; its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, Contractor agrees to comply with all applicable implementing regulations and shall include the provisions of this Section {D} in every subcontract for services contemplated under this Agreement. E. E -Verify. It is the policy of the City of Milton that unauthorized aliens shall not be employed to perform work on City Contracts involving the physical performance of'services. Therefore, the City shall not enter into a contract for the physical performance of services within the State of Georgia unless: (t) the Contractor shall provide evidence on City -provided forms, attached hereto as Exhibits "C" and "D" (affidavits regarding compliance with the E -Verify program to be swum 13-PD02 Page 3 under oath under criminal penally of false swearing pursuant to O.C.G.A. § 16-10-71). that it and Contractor's subcontractors have conducted a verification. under the federal Employment Eligibility Verification ("EEV" or -E-Verify") program, of (he social security numbers, or other identifying information now or hereafter accepted by the E - Verify program, of all employees who will perform work on the City contract to ensure that no unauthorized aliens will be employed. or ( 2) the Contractor provides evidence that it is not required to provide an affidavit because it is licensed pursuant to Title 26 or Title 43 or by the Slate Bar of Georgia and is in good standing as of the date when the contract for services is to be rendered. The Contractor hereby verifies that it has, prior to executing (his Agreement, executed a notarized affidavit, the form of which is provided in Exhibit "C", and submitted such affidavit to Citv or provided the City with evidence that it is not required to provide such an affidavit because it is licensed and in good standing as noted in subsection (2) above. Further, Contractor hereby agrees to comply with the requirements of the federal Immigration Reform and Control Act of 1986 CIRCA), P.L. 99-603, O.C.G.A. § 13-10-91 and Rule 300-10-1-.02. In the event the Contractor employs or contracts with any subcontractor(s) in connection with the covered contract, the Contractor agrees to secure from such subcontractor(s) attestation of the subcontractor's compliance with O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 by the subcontractor's execution of the subcontr ctor affidavit. on a form to be provided by the city the form of which is attached hereto as Exhibit "D", "!rich subcontractor affidavit shall become part of the contractor/subcontractor agreement, or evidence that the subcontractor is not required to provide such an affidavit because it is licensed and in good standing as noted in subsection (ry) above. If a subcontractor affidavit is obtained, Contractor agrees to provide a completed copy to the City within five (S) business days of receipt from any subcontractor. Where Contractor is required to provide an affidavit pursuant to O.C.G.A. $ 13-10-91, the ON Manager or his/her designee shall be authorized to conduct an inspection of the C'ontractor's and Contractor's subcontractors' verification process at any time to determine that the verification was correct and complete. The Contractor and Contractor's subcontractors shall retain all docurnents and records of their respective verification process for a period of three (3) years following completion of the contract. Further, where Contractor is required to provide an affidavit pursuant to O.C.G.A. 13-10-91, the City Manager or his/her designee shall further be authorized to conduct periodic inspections to ensure that no City Contractor or Contractor's subcontractors employ unauthorized aliens an City contracts. By entering into a contract with the City, the Contractor and Contractor's subcontractors agree to cooperate with any such investigation by making their records and personnel available upon reasonable notice for inspection and questioning. Where a Contractor or Contractor's subcontractorN arc found to have employed an unauthorized alien, the City Manager or his/her designee may report same to the Department of Homeland Security. The Contractor's failure to cooperate with the investigation may be sanctioned by termination of the contract. and the Contractor shall be liable for all damages and delays occasioned by the City thereby. Contractor agrees that the ernployee-number category designated below is applicable to the Contractor. [information only required if a contractor affidavit is required pursuant to O.C.G.A. 13-10-91.] 500 or more employees. 100 or more employees. 13-PD02 Page 4 X f=ewer than 100 employees. Contractor hereby agrees that, in the event Contractor employs or contracts with any subcontractor(s) in connection with this Agreement and where the subcontractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the Contractor will secure From the subcontractor(s) such subcontractor(s') indication of the above employee -number category that is applicable to the subcontractor. The above requirements shall be in addition to the requirements of Stale and federal law, and shall be construed to be in conformity with those laws. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed under seal as of the date first above written. Custom Ca ' Unlimitcd, LLC By: - ar s I . Director 0 erations X CORPORATE SEAL] CITY OF MILTON, GEORGIA 13-PD02 Page 5 HOME OF M l LTON 111 1C I AItI 1 �1 11 I) .'tills, CITY OF MILTON REQUEST FOR PROPOSAL (THIS IS NOT AN ORDER) RFP Number: RFP Title: 13-PD02 FY13 K9 Purchase Due Date and Time: 13000 Deerfield Pk-wy, Suite 107G July 23rd, 2013 Number of Pages: 12 Local "Time: 2:00pm Office ISSUING DEPARTMENT INFORMATION Issue Date: July 3rd, 2013 City of Milton Phone: 678-242-2500 13000 Deerfield Pk-wy, Suite 107G Fax: 678-242-2499 Milton, Ga. 30004 Website: www.citvofmiltoniza.us INSTRUCTIONS TO OFFERORS Return Proposal to: Mark Face of Envelope/Package: Offeror Phone Number: RFP Number: 13-PD02 City of Milton Name of Company or Firm Attn: Rick Pearce, Purchasing Special Instructions: Office Deadline for Written Questions 13000 Deerfield Pk►► -y Julv 1Ith, 2013 Suite 1070 Email Email questions to Rick Pearce at Milton, Ga. 30004 IMPORTANT: SEE STANDARD TERMS AND CONDITIONS OFFERORS MUST COMPLETE THE FOLLOWING Offeror Name/Business Address: Authorized Offeror Signatory. (Please print name and sign in ink) Offeror Phone Number: Offeror FAX Number: Offeror Federal I.D. Number: Offeror E-mail Address: OFFERORS MUST RETURN THIS COVER SHEET WITH RFP RESPONSE © Your *** PHONE: 678.242.2500 1 FAX: 578.242.2499 MEi, ' ' 0 Q A 4 ; L't rr ter l infold ofmilton a.us I www.cityofmiltonga.us ' � Community tY g y k,, 13000 Deerfield Parkway_ Suite 107 1 Millon GA 30004 's}0 2 1 -. CITY OF M I LTON Purchasing Division Request for Proposal # 134PD02 Police Canine The City of Milton is accepting scaled Proposals for the purchase and training of a Police Canine Dog. Sealed proposals will be received no later than 2:OOPM on Tuesday July 23rd, 2013 at the City of Milton Purchasing Division, Milton City Ball. 13000 Deerfield Parkway Suite 107G. Milton. Georgia 30004. Proposals shall be sealed in an envelope with the proposal naive, Police Canine, and Proposal number, 13-PDO2, clearly marked on the outside of the envelope. ONE (1) ORIGINAL AND TWO (2) COPIES OF THE PROPOSAL MUST BE SUBMITTED. Any proposal received after the above date and time. or in any location other than the Purchasing Division, will not be considered. Deadline for questions will be at 5:00PM on Thursdav .1uIv I Ith, 2013. Questions should be submitted in %%nting via a -mail to: rick.pearce &cityofmiltonga.us Answers will be emailed on or about July 15th The City of Milton reserves the right to cancel the proposal, reject any or all proposals, and to waive technicalities and informalities. EVALUATION CRITERIA • 50% Price • 25% references and past experience. • 25% Training Plan POLICE CANINE SPECIFICATIONS The Milton Police Department is presently seeking proposals for a canine working dog to be trained to serve the narcotics and patrol departments. Canine Physical Specifications: • Canine breed should be a Belgium Malinois. German Shepherd. or Dutch Shepherd. • Canines must be at least 12 months but. not more than 16 months at the time of evaluation Canine General Requirements: • All canine candidates must be generally alert. active, outgoing. and confident. They must display good socialization and be extremely tolerant of people. • They will be considered defective if they are unwilling to comply or cooperate with handlers, are fearful. shy. nervous or overly aggressive. Medical Requirements: • Canine must be in excellent health with no acute or chronic disease or condition which could hamper their ability to perform or be excessively expensive to treat. • Canines must have a normal gait at a walk or run with no hip dysplasia. healthy skin and coat free from dermatitis, infections and parasite infestations. The Canine teeth must have a normal dentition and dental occlusion with no oral infection or periodontal disease. The Canine must be free from cardiovascular and respiratory disease. • Canines must be free from heartworms, intestinal and external parasites. Required Medical Documentation: • Current Vaccination and Health Records • Current x-rays/radiographs obtained less than sixty (60) days from the date of purchase of the pelvis and hip area. the elbows and each forelimb. Radiographs will have been reviewed by two licensed veterinarians prior to delivery to Buyer to assure they are acceptable for a working dog. 0 Any relevant pedigrees. proof of lineage. and registrations certificates. 4 Training Requirements: • The selected Canine Training Facility will provide a ininiinum of six (6) to eight (8) weeks of course instruction. • Housing to be provided during course instruction. ■ All necessary standard training equipment and manuals are to be included ■ Course will include written examinations and evaluation tests for the handler to gage progress. • The Proposal Submittal must include a detailed training agenda that includes the type of hrutsing that will be provided and what is included it? the frtcilitt, standard egaipmeut. • Upon completion of training the selected training facility will arrange an NNDDA (National Narcotic Detector Dog Association) certification official to conduct a nationally recognized certification in either NAP WDA (North American police Work Dog Association) and/or NNDDA at the conclusion of the course. The course curriculum should contain tete following at a mi itirnitrn. Patrol Training: • Obedience, to include but not limited to, on and off leash control, responding to verbal commands and hand signals, proper use of E -Collars. • Agility and confidence training including, but not limited to, vertical jumps. broad jumps, ladder climbing, elevated %kalks, crawling. slippery floors, multi surface floors, and desensitization of loud and unusual noises to include gunfire. ■ Suspect apprehension including single and multi -person apprehensions. recall and call offs, apprehensions from vehicles, vehicle extractions. handler protection, apprehension with gunfire. • Article Search/Evidence Recovery includes finding articles with evidentiary value such as crime scene evidence or articles used in a crime. Training to involve articles that contain human scent and articles void of human scent. • Open area search utilizing airborne scent work to detect hidden suspects in outdoor areas of concealment. • Building searches, to include on and off leash, to locate hiding suspects and apprehend them. • "Fracking/'Trailing with scent discrimination over various types of surfaces on tracks at least one-half hour old and one-half mile long. 5 1 . " Narcotics DetectionTraining: • Narcotic detection training in Marijuana, Cocaine, Heroin, and Methamphetamine and/or other narcotic odors as requested by Milton I'D Canine Unit supervision. • Canine search procedures for narcotics in buildings, vehicles, open and wooded areas, and packages/luggage. Required Warranty • During Training, if the City of Milton feels that the selected canine is not meeting the requirements of the training for general health reasons or mental defect, the Training Facility shall provide to the City a dog of equal age and skills at no extra costs to the City. ■ Upon completion of training and certification. the Selected Training Facility also warrants the purchased canine for a period of one year from date of purchase. Should a medical evaluation of the purchased dog sho%v that this dog is permanently eliminated from performing its trained duties due to pre-existing physical conditions or unforeseen mental conditions. the Selected Training Facility shall replace the dog at no cost to the City of Milton. References References: List at least three (3) references (see page l p) NOME OF I-M I LTON CITY OF MILTON DISCLOSURE FORM MUST BE RETURNED WITH PROPOSAL This form is for disclosure of campaign contributions and family member relations with City of Milton officials/employees. Please complete this form and return as part of your RFP package when it is submitted. Name of offeror Name and the official position of the Milton Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.) List the dollar amountiva[tic and description of each cani paign contribution made ovcr the past two (2) years by the Applicant/Opponent to the named Milton Official. Amount/Value Description Please list any family member that is currently (or has been employed within the last 12 months) by the City of Milton and your relation: UALIFICATIONS SIGNATURE AND CERTIFICATION (Sign and return) certify that this offer is made �\ ithout prior understanding, agreement, or connection "ith any corporation. firin. or person subrnitting a proposal for the same materials, supplies. equipment. or services and is in all respects fair and without collusion or fraud. l understand ColluSive is a violation of State and Federal Law and can result in tines. prison sentences, and civil damage awards. I agree to all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer. I further certify that the provisions of the Official Code of Georgia Annotated. Sections 45-10-20 et. seq. have not been violated and will not be violated in any respect. Authorized Signature Print./Type Name PrintfType Company Name Here- _ _ Date COltPORAT1F: (4AZ I [ ICATE certify that I am the Secretary of the Corporation named as Contractor in the foregoing proposal; that who signed said proposal in behalf of the Contractor. was then (title) of said Corporation; that said proposal was duly signed for and in behalf of said Corporation by authority of its Board of Directors. and is N� ithIn the scope of its corporate powers; that said Corporation is organized under the law's of the State of ]'his day of .20 (Seal) (Signature) PROPOSAL SCHEDULE NIT.�� City of Milton Police Canine PROPOSAL# 13-PD02 Firm Name: Firm Address: Firm Phone Number: Firm Email Address: City o6 Milton Canine $ Training $ Standard Facility F.quilmlent $ Housing $ Total $ Price PROPOSAL PRICE CERTIFICATION In compliance with the attached Specification, the undersigned offers and agrees that ifthis Proposal is accepted, by the City Council within one hundred eighty ( l 80) days of the date of Proposal opening, that he will furnish any or all of the Items upon which Prices are quoted, at the Price set opposite each Item, delivered to the designated point(s) within the time specified in the Proposal Schedule. COMPANY ADDRESS AUTHORIZED SIGNATURE PRINT NAME 10 1 RFF' �. L REFERENCES References: twist at least three (3) references of same general size and scope within the last Three(3)years. Note that the reputation of the submitter regarding adequacy of their past skillful performance of work of this type and magnitude required herein, shall be considered when making the award of contract and lack thereof is grounds for proposal rejection. I. Entity Name Cost and Quantity Contact Person Title Mailing Address (P.O. Box) City State zip Email Address Phone Number II. Fax Number Entity Name Cost and Quantity Contact Person Title Mailing Address (P.O. Box) City State Zip Email Address Phone Number III. Fax Number Entity Name Cost and Quantity Contact Person Title Mailing Address (P.O. Box) City State Zip Email Address Phone Number Fax Number Insert Detailed Training Pian and Schedule with Facility Standard Equipment & Provided lieusin 12 PROPOSAL SUBMITTAL REQUIREMENTS FAILURE TO RETURN THE FOLLOWING PROPOSAL DOCUMENTS MAY RESULT IN THE PROPOSAL BEING DEEMED NON-RESPONSIVE AND/OR AUTOMATIC REJECTION: 1. City of Milton request f«r proposal sheet (page I filled out and signed) 2. City of Milton disclosure form (page 6) 2. Qualifications Signature and Certification (page 7) 4. Proposal Schedule (page S) 5. Proposal Price Certification (page 9) 6 References (page 1 0) 7. Detailed Training Plan and Schedule (insert own form) EXHIBIT "A" "SEE ATTACHED" 13-PD02 Page 6 HOME OF M I LTON�' I',TAI+I INIIf D 90(0 7��R'r fls aK.�..�•R � CITY OF MILTON REQUEST FOR PROPOSAL (TINS IS NOT AN ORDER) RFP Number: RFP Title: 13-PD02 FY13 K9 Purchase Due Date and Time: July 23rd, 2013 Number of Pages: 12 Loral Time: 2:00pm ISSUING DEPARTMENT INFORMATION Issue Date: July 3rd, 2013 City of Milton Phone: 678-242-2500 13000 Deerfield Pkwy, Suite I07G Fax: 678-242-2499 Milton, Ga. 30404 Website: in wA.cit►ofmiltonaa-us INSTRUCTIONS TO OFFERORS Return Proposal to: Mark Face of Envelope/Package: Custom Canine Unlimited, LLC RFP Number: 13-PD02 City of Milton Name of Company or Firm Attn: Rick Pearce, Purchasing Special Instructions: Office Deadline for Written Questions 13000 Deerfield Pkwy July l i th, 2013 Suite 107G Email questions to Rick Pearce at Milton, Ga. 30004 rick.pearce(a;city-ofmiltonp-a.us IMPORTANT: SEE STANDARD TERMS AND CONDITIONS OFFERORS MUST COMPLETE THE FOLLOWING Offeror Name/Business Address: Author' ed Offeror Signatory: Custom Canine Unlimited, LLC 672 Porter Road arg s - Director c> f Operations case int name and sign in ink) Maysville, Gear is 34558 Offeror Phone Number: Offeror FAX Number: 888 789-7654 877 471-0262 Offeror Federal I.D. Number: Offeror E-mail Address: 20-8760461 A Var asCa)CustomCanineUnlimited.com OFFERORS MUST RETURN THIS COVER SHEET WITH RFP RESPONSE Green PHONE: 678.242.25001 FAX: 678.242.2499 Community infofcityofmiltonga.us I www.cityofmiitongo.us Y yt 13000 Deerfield Pot kwoy Suite 107 1 Millon GA 3000,* 21 CITY OF MILTON Purchasing Division Request for Proposal # 13-PD02 Police Canine The City of Milton is accepting sealed Proposals for the purchase and training of a Police Canine Dog. Sealed proposals will be received no later than 2:00PM on Tuesday July 23rd 2013 at the City of Milton Purchasing Division, Milton City Ila][. 13000 Deerfield Parkway Suite 107G, Milton, Georgia 30004. Proposals shall be scaled in an envelope with the proposal name, Police Canine, and Proposal number, 13-PD02; clearly marked on the outside of the envelope. ONE ( 1) ORIGINAL AND TWO (2) COPIES OF THE PROPOSAL MUST BE SUBMITTED. Any proposal received after the above date and time, or in any location other than the Purchasing Division, will not be considered. Deadline for questions will be at 5;00Pt%l on Thursday July 11th, 2013. Questions should be submitted in writing via e-mail to: rick-pearce a citVulinilIQIIU.:.LIS Answers will be emailed on or about JuIv 15th The City of Milton reserves the right to cancel the proposal, reject any or all proposals, and to waive technicalities and informalities. EVALUATION CRITERIA • 50% Price • 25% references and past experience. + 25% Training flan 31 POLICE CANINE SPECIFICATIONS The Milton Police Department is presently seeking proposals for a canine working dog to be trained to serve the narcotics and patrol departments. Canine Physical Specifications: • Canine breed should be a Belgium Malinois, German Shepherd, or Dutch Shepherd. • Canines must be at least 12 months but, not more than 36 months at the time of evaluation Canine General Requirements: • All canine candidates must be generally alert, active, outgoing, and confident. They must display good socialization and be extremely tolerant of people. • They will be considered defective if they are unwilling to comply or cooperate with handlers, are fearful, shy, nervous or overly aggressive. Medical Requirements: • Canine must be in excellent health with no acute or chronic disease or condition which could hamper their ability to perform or be excessively expensive to treat. • Canines must have a normal gait at a walk or run with no hip dysplasia, healthy skin and coat free from dermatitis, infections and parasite infestations. The Canine teeth must have a normal dentition and dental occlusion with no oral infection or periodontal disease. The Canine must be free from cardiovascular and respiratory disease. • Canines must be free from heartworms, intestinal and external parasites. Required Medical Documentation: • Current Vaccination and Ilea Ith Records • Current x-rays/radiographs obtained less than sixty (60) days from the date of purchase of the pelvis and hip arca, the elbows and each forelimb. Radiographs will have been reviewed by two licensed veterinarians prior to delivery to Buyer to assure they are acceptable for a working dog. • Any relevant pedigrees, proof of Iiricage, and registrations certificates. 41 Training Requirements: • The selected Canine Training Facility will prov1de a ill ininuiill of six (G) to eight (8) weeks of course instruction. • Housing to be provided during course instruction. • All necessary standard training equipment and manuals are to be included • Course will include written examinations and evaluation tests for tlic handler to gage progress. • The Proposal Submittal must include a detailed training agenda Haat includes the i),pe of housing that will be provided and what is included in theAcility .standard equipment" ■ Upon completion of training the selected training facility will arrange an NNDDA (National Narcotic Detector Dog Association) certification official to conduct a nationally recognized certification in either NAPWDA (North American Police Work Dog Association) and/or NNDDA at the conclusion of the course. The course curriculum should contain the following at a minimum. ■ Patrol Training: • Obedience, to include but not limited to, on and off leash control, responding to vcrbal commands and hand signals, proper use of E -Collars. • Agility and confidence training including, but not limited to, vertical jumps, broad jumps, ladder climbing, elevated walks, crawling, slippery floors, multi surface floors, and desensitization of loud and unusual noises to include gunfire. • Suspect apprehension including single and multi -person apprehensions, recall and call offs, apprehensions from vehicles, vehicle extractions, handler protection. apprehension with gunfire. Article Search/Evidence Recovery includes finding articles with evidentiary value such as crime scene evidence or articles used in a crime. Training to involve articles that contain human scent and articles void of human scent. • Open arca search utilizing airborne scent work to detect hidden suspects in outdoor areas of concealment. • Building searches, to include on and off ]cash, to locate hiding suspects and apprehend them. • Tracking/Trailing with scent discrimination over various types of surfaces nn tracks at least one-half hour old and one-half mile long. a • !Narcotics Detection Training: ■ Narcotic detection training in Marijuana, Cocaine, Heroin, and Methamphetaminc and/or other narcotic odors as requested by Milton PD Canine Unit supervision. ■ Canine search procedures for narcotics in buildings, vehicles, open and wooded areas, and packages/luggage. Required Warranty • During Training, if the City of Milton feels that the selected canine is not meeting the requirements of the training for general health reasons or mental defect, the Training Facility shall provide to the City a dog of equal age and skills at no extra costs to the City. Upon completion of training and certification, the Selected Training Facility also warrants the purchased canine for a period of one year from date of purchase. Should a medical evaluation of the purchased dog show that this dog is permanently eliminated from performing its trained duties due to pre-existing physical conditions or unforeseen mental conditions, the Selected Training Facility shall replace the dog at no cost to the City of Milton. References References: List at least three (3) references (see page 1 U) 61 HOME OF' N A 11WIN I N I .1!+1 14111 I) )111 IN, CITY OF MILTON DISCLOSURE FORM MUST BE RETURNED WITH PROPOSAL This form is for disclosure of campaign contributions and family member relations with City of Milton officials/employees. Please complete this form and return as part of your RFP package when it is submitted. Name of offeror Custom Canine Unlimited, LLC Name and the official position of the Milton Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.) Nene List the dollar amount/value and description of each campaign contribution made over the past two (2) years by the Applicant/Opponent to the named Milton Official. Amount/Valuc NIA F.1 N/A NIA Qyr. NIA Dcscripiion Please list any family member that is currently (or has been employed within the last 12 months) by the City of Milton and your relation: NIA NIA 7I QUALIFICATIONS SIGNATURE AND CERTIFICATION (Sign and return) certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment. or services and is in all respects fair and without collusion or fraud. I understand collusive is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. i agree to all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer. I further certify that the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 ct. seq. have not been violated and will not be violated in any respect. Authorized Signature Print/Typc Name 60, Va Print/Typc Company-NZIM11ere Custom Canine Unlimited, LLC CORPORA'T'E CERTIFICATE I. A.I. Vargas , certify that I am the Secretary of the Corporation named as Contractor in the foregoing proposal; that A.I. Vargas who signed said proposal in behalf of the Contractor, was then (title) Director of Operation ^_ of said Corporation; that said proposal was duly signed for and in behalf of said Corporation by authority of its Board of Directors, and is within the scope of its corporate powers; that Said Corporation is organized under the laws of the State of Georgia This (Signature) day of , 20 (Sea]] 8j PROPOSAL SCHEDULE City of Milton Police Canine PROPOSAL# 13-PD0I Firm Name: Custom Canine Unlimited.LLC,. Firm Address: 672 Porter goad Maysville, Georgia 30558 Firm Phone Number: [Stili] 789-7654 !Firm Email Address: Info@CustomC:anineUnlimited.com City of Milton Price Canine ti 6,500.00 Training $ 4,840.00 Standard Facility Equipment S 0,00 Housing $ 863.76 Total S 12,163.76 91 PROPOSAL PRICE CERTI1~ICATION in compliance with the attached Specification, the undersigned offers and agrees that if this Proposal is accepted, by the City Council within one hundred eighty (180) days of the date of Proposal opening, that he wi11 furnish any or all of the Items upon which Prices are quoted. at the Price set opposite each Item, delivered to the designated point(s) within the time specified in the Proposal Schedule. COMPANY Custom Canine Unlimited, LLC ADDRESS 672 Porter Road, Maysville, Georgia 30558 AUTHORIZED SIGNATURE PRINT NAME A.T. Va 101 REFERENCES References: List at least three (3) references of same general size and scope within the last Three (3) ,years. Note that the reputation of the submitter regarding adequacy of their past skillful performance of work of this type and magnitude required herein, shall be considered when making the award of contract and lack thereof is grounds for proposal rejection. 1. Alpharetta Police Department Entity Name $49,111.58 1 4 - Doffs, 1 - Trainer, 4 - Handlers Cast and Quantity Tim I -ell Contact Person Title 2565 Old Milton Pkwy. Alpharetta, Ga 30009 Mailing Address (P.O. Boxy City State Zip tfell@aIpharetta.ga.us (305) 323-9480 Email Address Phone Number Fax Number 1. Columbia Police Department Entity Name _$67,161.09 1 5 - Dogs and 2 - Trainers _ Cost and Quantity Sgt. P Biendowski Contact Person Title 1924 C�Ihoun Street Columbia— SC 29201 Mailing Address (P.O. Box) City State Zip ptblendowski@columbiasc.net (803) 687-1411 Email Address Phone Number Fax Number 111. Smvrna Police Denartment Entitv Name $17.500.00 1 1 - Dog and 2 - Handlers Cost and Quantity Sgt. Celeste Rausch Contact Person Title _2646 Atlanta Road Smyrna, Ga 30080 Mailing Address (P.O. Box) City State Zip crausch@smyrna.ga.us (404) 579-9982 Email Address Phone Number Fax Number Insert Detailed Training Plan and Schedule with Facility Standard Equipment & Provided Housing - SEE ATTCHED SUPPORTING DOCUMENTATION - 12 1 PROPOSAL SUBMITTAL REQUIREMENTS FAILURE TO RETURN THE FOLLOWING PROPOSAL DOCUMENTS MAY RESULT IN THE PROPOSAL BEING DEEMED NON-RESPONSIVE. AND/OR AUTOMATIC REJECTION: 1. City of Milton request for proposal sheet (page 1 filled out and signed) 2. City of Milton disclosure form (page 6) 2. Qualifications Signature and Certification (page 7) 4. Proposal Schedule (page 8) 5. Proposal Price Certification (page 9) 6 References (page 10) T Detailed Training Plan and Schedule (insert own form) EXHIBIT "B" Insurance Certificate "SEE ATTACHED" 13-PD02 Page 7 ACS CERTIFICATE OF LIABILITY INSURANCEDATE(MMI00/YYYY) kw.� 8/15/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT; If the certificate holder is an ADDITIONAL INSURED, the policy[ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT House Account HOU NAME_. _ _ Turner, Woad, & Smith Agency, Inc. PRONEIA1c N, (770)536-0161 FAX 1770}536-1283 100 Brenau Ave -MAIL DR S: PO Sox 1058 INSURERS AFFORDING COVERAGE NAIC t Gainesville GA 30503 INSURER A 'CNA Insurance Companies- INSURED om anies_- INSURED INSURER B Custom Canine Unlimited, LLC INSURER C: 672 Porter Road n INSURER E Maysville GA 30558 INSURERF: COVERAGES CERTIFICATE NUMRER-2013-14 MASTER COI RFVISION Nt1RARFFI- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS IY LTR TYPE OF INSURANCE AUTHORIZED REPRESENTATIVE POLICY NUMBER EFF MWDDNYYY POLICY EXP MMIDDIYYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE S 21000,000 TO PREMISES IEa oom ce$ 300,000 A X COMMERCIAL GENERAL LIABILITY CLAIM&MADE ® OCCUR 5085021859 /24/2013 /24/2014 MEOEXP (Any one persen) S 10,000 PERSONAL 8 ADV INJURY S 2,000,000 GENERAL AGGREGATE S 4,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMPIOP AGG S 4,000,000 PRO• LOC rxl POLICY 71 S AUTOMOBILE LIABILITY COMM Ea acudenl I ,L LIMIT1 000,000 BODILY INJURY IPer personI S A X ANY AUTO ALL OWNEDSCHEDULED AUTOS AUTOS 085615528 /24/2013 /24/2014 BODILY INJURY (Per accxienl) S NON -OWNED X HIRED AUTOS R AUTOS PROPERTY DAMAGE $ Peracadenl Medical payrnenis S 1,000 UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE S EXCESS LIAB CLAIMS -MADE DED RETENTIONS $ WORKERS COM PEN SAT*N VVC STATU- OTH- AND EMPLOYERS' LIABILITY Y I N ANY PROPRIETOR(PARTNERIEXECUTIVEF-1E TORY LIWTS I FR L EACH ACCIDENT 5 OFFICERrMEMBER EXCLUDED? NIA E L DI5EASE • EA E MPLOYEf S (Mandirtary in NH) Il yes describe under DESCRIPTION OF OPERATIONS below E L DISEASE - POLICY LIMT S 1 DE SC AlPTION OF OPERATIONS / LOCATIONS 1 VEHICLES (Attach AC ORD 101. Additlor I Remarks Schedule, it more space is required) CERTIFICATE HOLDER CANCELLATION ACORD 25 (2010/05) ® 1988-2010 ACORD CORPORATION. All rights reserved. INCn7K ,w%,r c, n, The ArnRri nnma ti 4 1n - ern —i.0 --A —1— -6 Arnpr► SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERED IN FOR INFORMATION ONLY ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Juanita Davidson/RRD t"e 1�ct•4i�L,-=..__1 ACORD 25 (2010/05) ® 1988-2010 ACORD CORPORATION. All rights reserved. INCn7K ,w%,r c, n, The ArnRri nnma ti 4 1n - ern —i.0 --A —1— -6 Arnpr► EXHIBIT "C" CONTRACTOR AFFIDAVIT AND AGREEMENT STATE OF GEORGIA CITY OF MILTON By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating aftirmutively that the individual, firm, or corporation which is engaged in the physical performance of services on behalfof the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C'.0;.A- ti 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91 (b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: 409298 Federal Work Authorization User Identification Number April 1$,x 2011 Date of Authorization Custom Canine Unlimited, LLC. Name of Contractor FYI 3 K9 Purchase Name of Project CitF cif h1 i hull NaIII C t I f VU111iC I-.MpIOyer 1 hereby declare under penaILy of perj«ry that the foregoing is true and correct. Executed on August. 15, 2013 in Homer (city). Gcor is (state). r L of Authori- d Officer or Agent as - erector of erations me and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE M ON THIS THE 15 DAY OF Au ust .2013. NOT PUBLIC NOTARY SEAL) 0`�P �551e7NF�A�•,4; N �: v NOTARY 9r My Corn io Expires: 031. pUBUG v�� sir L914,: mis p�• O�C7 sCZoU NV 13-PD02 Page 8 EXHIBIT "D" SUBCONTRACTOR AFFIDAVIT STATE OF GEORGIA CITY OF MILTON By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91. stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with [. lick is: i on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program. in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub -subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § I3-I0-9I(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub -subcontractor to the contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice that a sub -subcontractor has received an affidavit from anv other contructcd sub -subcontractor, the undersigned subcontractor must forward, within five (5) business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number Date of Authorization C lick: hers to Cnter text Name of Subcontractor Oich here to Cntcr text. Name of Project City of Milton Name of Public Employer I hercbv declare under penally of perjury that the foregoing is true and correct. Executed on 201__ in {city]. {state]. Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF 201 NOTARY PUBLIC [NOTARY SEAL] My Commission Expires:_ Z 3 IVE HOME OF M ILTO N ESTABLISHED 2006 TO: City Council CITY COUNCIL AGENDA ITEM DATE: August 23, 2013 FROM: City Manager AGENDA ITEM: Consideration of an Ordinance to Adopt Amendments to the Fiscal 2013 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. MEETING DATE: Wednesday, September 4, 2013 Regular City Council Meeting, BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: ((APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES (k NO CITY ATTORNEY REVIEW REQUIRED: () YES 0 NO APPROVAL BY CITY ATTORNEY () APPROVED () NOT APPROVED PLACED ON AGENDA FOR: b g 0, I /3 REMARKS 7 © your *** PHONE: 678.242.2500 j FAX: 678.242.2499 ..te r. Green' Cett�fied * TOP.100 infofcityofmiltonga.us J www.cityofmiftonga.us Community 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 a< Page 1 of 2 STATE OF GEORGIA FULTON COUNTY ORDINANCE NO. ________ AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2013 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. BE IT ORDAINED by the City Council of the City of Milton, GA while in a council meeting on September ___, 2013 at 6:00 p.m. as follows: WHEREAS, the City Manager of the City of Milton has presented amendments to the fiscal year 2013 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budget amendments results in a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the amended fiscal year 2013 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget amendment, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s amended fiscal year 2013 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. Page 2 of 2 ADOPTED AND APPROVED this _____ day of September, 2013. CITY OF MILTON, GEORGIA By: ________________________ Mayor Joe Lockwood __________________________ ________________________ Councilmember Karen Thurman Councilmember Burt Hewitt _________________________ ________________________ Councilmember Matt Kunz Councilmember Joe Longoria _________________________ ________________________ Councilmember Bill Lusk Councilmember Lance Large Attest: _______________________________ Sudie AM Gordon, City Clerk First Reading: September 4, 2013 Second Reading: September 16, 2013 (SEAL) City of Milton, Georgia Fiscal Year 2013 Summary of Budget Amendments The goal of the fiscal year 2013 budget amendment is to revise departmental budgets and interfund transfers based on activity-to-date and future projections. GENERAL FUND The General Fund is the principal operating fund of the City and is used to facilitate current year operations. GENERAL FUND SUMMARY: Revenue Appropriation Increase 433,936 Expenditure Appropriation Increase 335,668 Net Revenue/(Expenditure) Requests:98,268 Revenue Amendments: The change in original revenue estimates for the following revenue sources is driven by analysis of the activity-to-date. A projection was completed using available data indicating the fiscal year 2013 revenue estimates could be adjusted by the amounts indicated in the table on the next page. Some of the most significant changes are explained as follows: 1. Tax appropriations were increased by a total of $252,471 a. Motor Vehicle Tax - $100,000 b. Intangible Tax - $50,000 c. Real Estate Transfer Tax - $20,000 d. Business and Occupation Tax - $65,167 2. Licenses and Permits were increased by a total of $117,218 a. Land Disturbance - $40,414 b. Building Permits - $60,000 3. Charges for Services were increased by a total of $65,821 a. Plan Review Fees - $52,545 b. Activity Commissions - $9,723 4. Fines and Forfeitures were decreased by a total of $45,000 Fiscal Year 2013 Budget Amendments 1 of 20 Account Name FY 2011 Actuals Amended Budget Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj TAXES Current Yr Property Taxes-Real 7,783,723 8,007,886 7,800,000 (683) 7,800,683 - 7,800,683 Current Yr Property Taxes-Utility 51,028 59,227 59,000 60,042 (1,042) 1,042 0 Prior Yr Property Taxes-Real 1,473,948 307,548 290,000 291,972 (1,972) 4,000 2,028 Current Yr Prop Taxes-Personal 182,242 204,611 180,000 - 180,000 - 180,000 Motor Vehicle Tax 548,181 575,665 550,000 602,650 (52,650) 100,000 47,350 Intangible Tax 175,875 237,498 200,000 203,005 (3,005) 50,000 46,995 Prior Yr Prop Taxes-Personal 15,349 4,184 4,100 6,139 (2,039) 2,100 61 Real Estate Transfer Tax 43,544 53,571 50,000 56,000 (6,000) 20,000 14,000 Franchise Fees 1,925,622 1,842,164 1,800,000 1,353,768 446,232 - 446,232 Local Option Sales Tax 3,720,147 3,982,249 4,000,000 2,982,695 1,017,305 - 1,017,305 Alcohol Beverage Excise Tax 282,096 293,425 280,000 244,564 35,436 - 35,436 Business & Occupation Tax 576,349 613,094 585,000 650,167 (65,167) 65,167 (0) Insurance Premium Tax 1,531,938 1,627,175 1,500,000 - 1,500,000 - 1,500,000 Financial Institution Tax 30,899 32,795 33,900 33,918 (18) 18 - Penalties & Interest-Real Prop 70,352 32,758 29,000 22,024 6,976 - 6,976 Penalties & Interest-Pers Prop 231 775 950 1,295 (345) 345 (0) Penalties & Interest-Business Lic 7,525 15,420 5,000 14,760 (9,760) 9,760 0 Penalties & Interest-Other 123 3,851 5,600 5,639 (39) 39 (0) Total: Taxes 18,419,173 17,893,895 17,372,550 6,527,956 10,844,594 252,471 11,097,065 LICENSES & PERMITS Alcohol Beverage Licenses 142,425 135,851 134,000 141,100 (7,100) 7,100 - Advertising Fee 1,800 1,200 1,000 672 328 - 328 Pouring Permit 5,111 6,620 5,000 4,885 115 - 115 Solicitation Permit 390 195 100 1,170 (1,070) 1,070 - Zoning & Land Use Permits 6,300 11,107 13,000 19,622 (6,622) 6,622 0 Land Disturbance 18,954 14,143 25,000 65,414 (40,414) 40,414 0 Modification 700 1,600 1,000 100 900 - 900 Variance 7,250 6,200 5,500 3,100 2,400 - 2,400 Seasonal & Special Events 860 1,360 800 720 80 - 80 Sign Permits 3,750 1,625 2,000 1,297 703 - 703 Building Permits 200,276 311,864 340,000 345,633 (5,633) 60,000 54,367 NPDES Fees 406 774 500 2,512 (2,012) 2,012 - Total: Licenses & Permits 388,222 492,538 527,900 586,225 (58,325) 117,218 58,893 CHARGES FOR SERVICES Precious Metals Work Permit Admin Fee - - - 70 (70) 70 - Finance Admin Fee 64,044 65,532 59,000 64,975 (5,975) 5,975 - Court Admin Fee 171,153 187,144 150,000 123,028 26,972 (10,000) 16,972 Maps & Cert Letters 180 150 150 330 (180) 180 - Plan Review Fees 60,308 104,363 65,000 117,545 (52,545) 52,545 - Open Records Fees 830 854 600 399 201 - 201 Online Payment Convenience Fee 140 3,981 7,000 3,758 3,243 - 3,243 Development Bond Fee 200 4,450 1,000 (100) 1,100 - 1,100 Election Qualifying Fee 1,950 - 2,640 - 2,640 - 2,640 Accident Reports 5,220 3,632 1,000 1,125 (125) 125 - Expungement Fees 1,825 1,955 1,700 1,825 (125) 125 - Alarm Registration 7,825 5,450 - (1,025) 1,025 (1,025) - False Alarms 20,050 6,300 9,000 8,550 450 - 450 Fire Plan Review 1,635 543 700 711 (11) 11 (0) Fire Inspection 2,200 2,850 2,000 125 1,875 - 1,875 Fingerprinting Fee - - - 1,120 (1,120) 1,120 - Fingerprinting/Gold Buyers/Pawn Shops - - - 60 (60) 60 - Medical Reimbursement - - - - - - - CPR Classes 45 65 - 354 (354) 354 - Self Defense Class - - - 1,320 (1,320) 1,320 - Background Check Fees 14,155 14,095 12,000 13,135 (1,135) 1,135 - Activity Fees/Camp Bethwell 18,046 - - - - - - Activitiy Fees/Joyful Soles 12,415 13,019 12,000 15,515 (3,515) 3,515 1 Facility Rental 1,153 1,648 1,500 2,238 (738) 738 1 FY 2012 Actuals Revenues FY 2013 Fiscal Year 2013 Budget Amendments 2 of 20 Account Name FY 2011 Actuals Amended Budget Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj FY 2012 Actuals Revenues FY 2013 Activity Commissions 12,079 33,899 30,000 39,723 (9,723) 9,723 (0) Bad Check Fees 150 210 180 30 150 (150) - Total: Charges for Services 395,604 450,141 355,470 394,811 (39,341) 65,821 26,480 FINES & FORFEITURES Fines & Forfeitures 431,177 483,242 360,000 296,703 63,297 (44,000) 19,297 Ordinance Fines 225 - 1,000 - 1,000 (1,000) - Total: Fines & Forfeitures 431,401 483,242 361,000 296,703 64,297 (45,000) 19,297 INVESTMENT INCOME Interest Revenue 5,306 3,720 3,000 2,322 678 - 678 Realized Gain/Loss on Investmt 17,908 12,692 10,000 14,395 (4,395) 4,395 0 Total: Investment Income 23,214 16,412 13,000 16,717 (3,717) 4,395 678 CONTRIBUTIONS & DONATIONS Donation Revenue-Pub Sfty - - 1,358 3,358 (2,000) 2,000 - Donation Revenue-Public Safety Fd - 5,875 3,317 3,317 - - - Donation Revenue-R.A.D. - - 1,000 1,000 - - - Donation Revenue-Golf Tournament - - 6,435 23,605 (17,170) 17,170 0 Donation Revenue-Community Development - - 88 121 (33) 33 1 Total: Contributions & Donations - 5,875 12,198 31,400 (19,202) 19,203 1 MISCELLANEOUS REVENUE Cell Tower Lease 74,685 17,940 17,940 13,455 4,485 - 4,485 Lease-15315 Thompson Rd - - 4,770 2,374 2,396 - 2,396 Lease-15260 Bell Park Rd - - 50 110 (60) 60 - Insurance Proceeds - 238 2,642 2,642 (0) - (0) Insurance Proceeds-Pub Sfty 293 19,846 5,722 10,400 (4,678) 4,678 0 Insurance Proceeds-PW 7,350 10,902 6,784 8,816 (2,032) 2,032 - Other Misc Revenue 37,363 26,096 7,500 (109) 7,609 - 7,609 Over/Short Cash Drawer 0 1 - (10) 10 - 10 Evidence Room Unclaimed Cash - 386 - - - - - Total: Miscellaneous Revenue 119,692 75,409 45,408 38,372 7,037 6,770 13,807 OTHER FINANCING SOURCES Operating Transfers In-Htl/Mtl Fd 14,376 12,688 20,000 14,792 5,208 - 5,208 Sale of Surplus Equipment - 2,474 24,000 37,058 (13,058) 13,058 (0) Total: Other Financing Sources 14,376 15,163 44,000 51,850 (7,850) 13,058 5,208 TOTAL $ 19,791,682 $ 19,432,673 $ 18,731,526 7,944,033 $ 10,787,493 $ 433,936 $ 11,221,429 Fiscal Year 2013 Budget Amendments 3 of 20 Expenditure Amendments: Explanations for each of the amendments to the expenditure accounts are provided within the departmental budget spreadsheets following. Highlights of the amendments are: 1. We have moved the $325,000 expenditure for the IGA with Alpharetta for parks and recreation from the Capital Projects Fund to the General Fund since it is more “operating” in nature. We are requesting to also move the budget from the Park and Trail Expansion line item in the Capital Projects Fund to offset the expenditure. 2. The initial budgeting for employee group insurance is done on a per employee basis. At the end of the fiscal year, an amendment is typically needed to move funds between departments to reflect the actual costs based on employee elections of insurance coverage. We are proposing to move $13,700 from the City Clerk department to Community Development to cover actuals. 3. We are requesting $9,050 in the Economic Development department to cover consultant fees for the creation of an opportunity zone and to cover other costs associated with travel, fees, training and lunch meetings. 4. Lastly, we have reached completion of the GCDD mini grant program within the Operating Grant Fund. We need an additional $1,618 for a transfer from the General Fund into the Operating Grant Fund to cover expenses incurred that were not covered by the grant. Approved Budget FY 2013 Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Budget After Adjustments Expenditures Mayor & Council 188,877 147,950 40,927 - 40,927 City Manager 288,157 235,684 52,473 - 52,473 City Clerk 218,385 156,394 61,991 (13,700) 48,291 General Administration 39,664 28,421 11,243 - 11,243 Finance 491,538 404,017 87,521 - 87,521 Legal 230,000 160,814 69,186 - 69,186 Information Technology 631,976 491,653 140,323 - 140,323 Human Resources 289,026 228,121 60,905 - 60,905 Risk Management 195,015 175,217 19,798 - 19,798 General Govt Buildings 352,402 332,403 19,999 - 19,999 Public Info & Marketing 172,990 126,650 46,340 - 46,340 Municipal Court 238,324 191,008 47,316 - 47,316 Police 3,050,934 2,379,605 671,329 - 671,329 Fire 4,644,572 3,715,074 929,498 - 929,498 EMS Operations 132,250 99,187 33,063 - 33,063 Public Works 1,730,612 1,188,463 542,149 - 542,149 Parks & Recreation 585,444 662,911 (77,467) 325,000 247,533 Community Development 936,621 784,701 151,920 13,700 165,620 Economic Development 39,673 29,693 9,980 9,050 19,030 Debt Service 90,770 90,769 1 - 1 Other Financing Uses 6,992,474 6,360,735 631,739 1,618 633,357 Contingency 145,472 - 145,472 - 145,472 Total Expenditures 21,685,176 17,989,473 3,695,710 335,668 4,031,374 Total Revenues Over/(Under) Expenditures (2,953,650) (10,045,440) 7,091,783 98,268 Beginning Fund Balance 10,103,680 10,103,680 7,150,030 Ending Fund Balance 7,150,030 58,241 7,248,298 General Fund Summary FY 2013 Fiscal Year 2013 Budget Amendments 4 of 20 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 139,690 123,446 121,700 101,655 20,045 - 20,045 Total: Salaries & Wages 139,690 123,446 121,700 101,655 20,045 - 20,045 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 11,745 7,518 22,260 3,735 18,526 (13,700) 4,826 EMPLOYEE BENEFITS / 401A (SS MATCH)5,238 4,615 5,439 3,826 1,613 - 1,613 EMPLOYEE BENEFITS / FICA MEDICARE 1,986 1,755 2,104 1,575 529 - 529 401A 1% MATCH 210 268 1,099 102 997 - 997 PENSION (GMEBS)3,531 6,360 8,100 5,305 2,795 - 2,795 UNEMPLOYMENT INSURANCE 299 97 238 198 40 - 40 WORKER'S COMPENSATION 891 875 343 343 0 - 0 FLEXIBLE SPENDING 2,400 2,400 4,800 4,800 - - - Total: Employee Benefits 26,300 23,887 44,383 19,883 24,500 (13,700) 10,800 Purchased Professional and Technical Services PROFESSIONAL FEES: Election Costs - 345 - - - - - Total: Purchased Professional and Technical Services - 345 - - - - - Other Purchased Services COMMUNICATIONS 770 711 715 533 182 - 182 POSTAGE 27 - 350 229 121 - 121 ADVERTISING 759 951 900 414 486 - 486 PRINTING: Name plates, business cards, general 31 419 400 222 178 - 178 TRAVEL CVIOG 460 582 720 325 395 - 395 GMA ANNUAL CONFERENCE 839 - - - - - - GRA ANNUAL CONFERENCE 312 - - - - - Total: Travel 1,299 894 720 325 395 - 395 DUES AND FEES GMC/FOA - - 60 - 60 - 60 GEORGIA RECORDS ASSOCIATION - 20 - - - - - MISC 20 - - - - - - Total: Dues and Fees 20 20 60 - 60 - 60 EDUCATION & TRAINING CVIOG - 710 800 320 480 - 480 GMA ANNUAL CONFERENCE 370 - - - - - - GRA ANNUAL CONFERENCE 250 - - - - - Total: Education & Training 370 960 800 320 480 - 480 CONTRACT LABOR 1,029 16,908 - - - MAINTENANCE CONTRACTS MUNICODE 10,250 13,741 21,957 9,168 12,789 - 12,789 GRANICUS 21,200 24,580 26,000 23,559 2,441 - 2,441 Total: Maintenance Contracts 31,450 38,322 47,957 32,727 15,230 - 15,230 Total: Other Purchased Services 35,755 59,185 51,902 34,770 17,132 - 17,132 Supplies SUPPLIES / GENERAL SUPPLIES 1,394 1,086 400 86 314 - 314 SUPPLIES / FOOD/MEALS - - - - - - - Total: Supplies 1,394 1,086 400 86 314 - 314 Total: City Clerk 203,138 207,949 218,385 156,394 61,991 (13,700) 48,291 City Clerk FY 2013 Fiscal Year 2013 Budget Amendments 5 of 20 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 141,903 145,036 150,888 128,153 22,735 - 22,735 Total: Salaries & Wages 141,903 145,036 150,888 128,153 22,735 - 22,735 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 15,381 19,788 17,780 17,123 657 - 657 EMPLOYEE BENEFITS / 401A (SS MATCH) 5,308 5,427 5,677 4,818 859 - 859 EMPLOYEE BENEFITS / FICA MEDICARE 1,955 1,937 2,173 1,785 388 - 388 401A 1% MATCH 465 324 282 158 124 - 124 PENSION (GMEBS) 1,177 5,610 8,780 5,305 3,475 - 3,475 UNEMPLOYMENT INSURANCE 259 227 264 263 1 - 1 WORKER'S COMPENSATION 4,381 5,317 3,883 3,883 0 - 0 Total: Employee Benefits 28,926 38,630 38,839 33,335 5,504 - 5,504 Purchased Professional and Technical Services PROFESSIONAL FEES - 217 - - - - - SURVEYS & APPRAISALS 244 - - - - - - Total: Professional Fees 244 - - - - - - CONTRACTED PARK MOWING & LITTER PICKUP 95,692 99,535 260,785 106,410 154,375 - 154,375 Total: Professional Fees/Contracted 95,692 99,535 260,785 106,410 154,375 - 154,375 FACILITY REPAIR & MAINT 462 1,673 23,000 6,253 16,747 - 16,747 LIGHTING MAINTENANCE 6,011 12,107 7,750 1,892 5,858 - 5,858 Total: Facility Repair & Maintenance 6,473 13,780 30,750 8,144 22,606 - 22,606 GROUNDS REPAIR & MAINT 1,564 1,748 2,112 875 1,237 - 1,237 Total: Purchased Professional and Technical Services 103,973 115,279 293,647 115,430 178,217 - 178,217 Purchased-Property Services RENTAL LAND & BUILDINGS - - 2,324 1,500 824 - 824 FCBOE LEASE 6,660 35,000 17,176 17,176 - - - Total: Rental Land & Buildings 6,660 35,000 19,500 18,676 824 - 824 RENTAL EQUIPMENT & VEHICLES 600 600 7,000 3,700 3,300 - 3,300 Total: Purchased-Property Services 7,260 35,600 26,500 22,376 4,124 - 4,124 Other Purchased Services COMMUNICATIONS 782 732 760 474 286 - 286 POSTAGE - 5 700 434 266 - 266 PRINTING 1,136 912 700 401 299 - 299 TRAVEL: Nat'l GRPA, Meals & Mileage 2,089 154 500 388 112 - 112 DUES AND FEES: GRPA Dues 864 678 1,460 1,243 217 - 217 EDUCATION & TRAINING: Nat'l GRPA 1,341 - - - - - - CONTRACT LABOR: For programs & activities - - 4,500 4,060 440 - 440 IGA-ALPHARETTA PARKS & REC - - - 325,000 (325,000) 325,000 - Total: Other Purchased Services 6,213 2,479 8,620 332,000 (323,380) 325,000 1,620 Supplies SUPPLIES / GENERAL SUPPLIES 3,148 2,783 15,000 8,241 6,759 - 6,759 SUPPLIES / WATER / SEWAGE 2,657 2,459 21,938 3,635 18,303 - 18,303 SUPPLIES / NATURAL GAS 2,016 1,178 1,900 491 1,409 - 1,409 SUPPLIES / ELECTRICITY 17,433 24,183 27,500 18,840 8,660 - 8,660 SUPPLIES / FOOD/MEALS 288 252 412 411 1 - 1 Total: Supplies 25,541 30,855 66,750 31,617 35,133 - 35,133 Machinery & Equipment FURNITURE & FIXTURES - - 200 - 200 - 200 Total Machinery & Equipment - - 200 - 200 - 200 Total: Parks & Recreation 313,815 367,880 585,444 662,911 (77,467) 325,000 247,533 Parks and Recreation FY 2013 Fiscal Year 2013 Budget Amendments 6 of 20 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 525,663 611,026 679,180 559,947 119,233 - 119,233 SALARIES & WAGES/OVERTIME - 420 - - - - - Total: Salaries & Wages 525,663 611,445 679,180 559,947 119,233 - 119,233 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 84,362 77,123 76,000 93,784 (17,784) 13,700 (4,084) EMPLOYEE BENEFITS / 401A (SS MATCH)19,713 22,866 25,438 21,062 4,376 - 4,376 EMPLOYEE BENEFITS / FICA MEDICARE 7,028 8,156 8,933 7,333 1,600 - 1,600 401A 1% MATCH 2,432 2,431 3,710 2,949 761 - 761 PENSION (GMEBS)9,416 24,006 41,900 26,524 15,376 - 15,376 UNEMPLOYMENT INSURANCE (158) 422 755 736 19 - 19 WORKER'S COMPENSATION 16,437 11,534 7,652 7,652 0 - 0 FLEXIBLE SPENDING 2,400 2,400 - - - - - Total: Employee Benefits 141,630 148,938 164,388 160,039 4,349 13,700 18,049 Purchased Professional and Technical Services PROFESSIONAL FEES - 3,900 42,038 25,171 16,867 - 16,867 BULKY TRASH - - - - - - - Total: Professional Fees - 3,900 42,038 25,171 16,867 - 16,867 CONTRACTED - - - - - - - VEHICLE REPAIR & MAINT 2,101 2,748 7,942 6,969 973 - 973 Total: Purchased Professional and Technical Services 2,101 6,648 49,980 32,140 17,840 - 17,840 Other Purchased Services COMMUNICATIONS 6,094 5,940 5,800 4,153 1,647 - 1,647 POSTAGE 26 2,210 3,650 2,886 764 - 764 ADVERTISING 5,500 6,755 5,800 4,905 895 - 895 PRINTING 1,005 624 3,970 3,507 463 - 463 TRAVEL 2,971 2,687 265 265 1 - 1 GPA CONFERENCE - 853 - - - - - GAZA CONFERENCE - - 400 - 400 - 400 APA NATIONAL CONFERENCE - - 985 984 1 - 1 HISTORIC PRESERVATION TRAINING - - 600 - 600 - 600 STORMWATER TRAINING (NPDES FUNDS)- - 400 - 400 - 400 Total: Travel 2,971 3,540 2,650 1,249 1,401 - 1,401 DUES AND FEES 2,245 1,415 100 25 75 - 75 CPESC - - 200 100 100 - 100 CPSWQ - - 100 - 100 - 100 CFM CERTIFICATION - - 100 - 100 - 100 IECA - - 340 170 170 - 170 ASPFM - - 100 50 50 - 50 GACE MEMBERSHIP - - 150 25 125 - 125 GA URBAN FORESTRY COUNCIL - - 175 - 175 - 175 TREE CARE INDUSTRY ASSOC - - 100 - 100 - 100 SOCIETY OF MUNICIPAL ARBORISTS - - 140 - 140 - 140 ARBOR DAY FOUNDATION - - 15 - 15 - 15 GAZA MEMBERSHIP - - 50 - 50 - 50 APA MEMBERSHIP - - 1,105 1,105 - - - Total: Dues and Fees 2,245 1,415 2,675 1,475 1,200 - 1,200 EDUCATION & TRAINING 3,048 2,309 55 55 - - - GAZA CONFERENCE - - 250 - 250 - 250 APA NATIONAL CONFERENCE - - 790 790 - - - HISTORIC PRESERVATION TRAINING - - 360 - 360 - 360 ISA MUNCIPAL SPECIALIST EXAM - - 100 - 100 - 100 GPA CONFERENCE - - 450 - 450 - 450 ARBORIST TRAINING AND TEST - - 310 254 56 - 56 ISA CERTIFICATION & WORKSHOP - - 500 500 - - - GACE WORKSHOPS - - 440 - 440 - 440 Total: Education & Training 3,048 2,309 3,255 1,599 1,656 - 1,656 Total: Other Purchased Services 20,888 22,792 27,800 19,773 8,027 - 8,027 Community Development FY 2013 Fiscal Year 2013 Budget Amendments 7 of 20 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj Community Development FY 2013 Supplies SUPPLIES / GENERAL SUPPLIES 1,168 3,004 3,125 3,094 31 - 31 SUPPLIES / GASOLINE/DIESEL 4,902 6,986 5,500 5,122 378 - 378 SUPPLIES / FOOD/MEALS 173 369 475 408 67 - 67 SUPPLIES / BOOKS & PERIDIOCALS 151 - 301 300 1 - 1 SUPPLIES / UNIFORMS 693 1,904 2,628 2,628 0 - 0 Total: Supplies 7,087 12,262 12,029 11,552 477 - 477 Machinery & Equipment FURNITURE & FIXTURES 747 226 472 - 472 - 472 OTHER EQUIPMENT 30 142 22 - 22 - 22 NPDES EQUIPMENT 1,170 - 1,500 - 1,500 - 1,500 Total: Other Equipment 1,200 142 1,522 - 1,522 - 1,522 Total: Machinery & Equipment 1,947 368 1,994 - 1,994 - 1,994 Other Costs PAYMENTS TO OTHERS EVERGREEN SCHOOL GRANT PROGRAM - - 1,250 1,250 - - - Total: Payments to Others - - 1,250 1,250 - - - Total: Other Costs - - 1,250 1,250 - - - Total: Community Development 699,316 802,453 936,621 784,701 151,920 13,700 165,620 Fiscal Year 2013 Budget Amendments 8 of 20 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES - - 35,000 25,577 9,423 - 9,423 Total: Salaries & Wages - - 35,000 25,577 9,423 - 9,423 Employee Benefits EMPLOYEE BENEFITS / 401A (SS MATCH)- - 1,313 959 354 - 354 EMPLOYEE BENEFITS / FICA MEDICARE - - 508 371 137 - 137 UNEMPLOYMENT INSURANCE - - 77 77 0 - 0 Total: Employee Benefits - - 1,898 1,407 491 - 491 Purchased Professional and Technical Services PROFESSIONAL FEES - - - - - 7,000 7,000 Total: Purchased Professional and Technical Services - - - - - 7,000 7,000 Other Purchased Services COMMUNICATIONS - - 620 358 262 - 262 COMMUNICATIONS/POSTAGE - - 20 6 14 - 14 PRINTING - - 162 162 - - - TRAVEL - - 300 454 (154) 500 346 DUES AND FEES - - 500 944 (444) 450 6 EDUCATION & TRAINING - - 800 680 120 1,000 1,120 Total: Other Purchased Services - - 2,402 2,603 (201) 1,950 1,749 Supplies SUPPLIES / GENERAL SUPPLIES - - 200 - 200 - 200 SUPPLIES / FOOD/MEALS - - 173 106 67 100 167 Total: Supplies - - 373 106 267 100 367 Total: City Manager - - 39,673 29,693 9,980 9,050 19,030 Economic Development FY 2013 Fiscal Year 2013 Budget Amendments 9 of 20 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj Operating Transfers Out TO CAPITAL PROJECTS FUND 5,161,097 4,577,670 5,799,751 5,262,182 537,569 - 537,569 TO CAPITAL GRANT FUND 238,240 727,128 1,096,163 1,000,375 95,788 - 95,788 TO OPERATING GRANT FUND 76,288 99,201 96,560 98,178 (1,618) 1,618 0 Total: Operating Transfers Out 5,475,625 5,404,000 6,992,474 6,360,735 631,739 1,618 633,357 Total: Other Financing Uses 5,475,625 5,404,000 6,992,474 6,360,735 631,739 1,618 633,357 Other Financing Uses FY 2013 Fiscal Year 2013 Budget Amendments 10 of 20 SPECIAL EVENTS FUND This fund accounts for expending the hotel/motel excise tax and the outflow and inflow of resources association with the numerous special events the City sponsors. Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj MILTON ROUNDUP VENDOR FEE 4,800 1,034 1,275 570 705 - 705 EARTH DAY VENDOR FEE 495 1,270 1,500 1,350 150 - 150 INTEREST REVENUE 70 67 100 27 73 - 73 MILTON ROUNDUP/CRABAPPLE FEST SPONSOR 10,525 3,000 5,000 12,881 (7,881) 7,881 (0) EARTH DAY SPONSOR 6,100 1,750 2,000 4,500 (2,500) 2,500 - CONCERT SPONSOR 500 - - - - - - MAYOR'S RUN SPONSOR 1,686 - 1,500 2,250 (750) 750 - DONATIONS/BETTER WORLD BOOKS - 135 - - - - - OTHER MISC REVENUE / T-SHIRT SALES 126 169 - - - - - OTHER MISC REVENUE / MAYOR'S RUN - 2,229 2,250 1,590 660 - 660 MILTON ROUNDUP FOOD SALES - - - 642 (642) 642 (0) HOTEL/MOTEL TAX FUND 35,000 42,000 30,000 30,000 - 10,000 10,000 Total Revenues 59,302 51,654 43,625 53,811 (10,186) 21,773 11,587 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj SALARIES & WAGES/REGULAR EMPLOYEES 1,050 18,001 - - - - - SALARIES & WAGES/OVERTIME - 14 - - - - - EMPLOYEE BENEFITS / 401A (SS MATCH)- 675 - - - - - EMPLOYEE BENEFITS / FICA MEDICARE - 380 - - - - - PROFESSIONAL FEES 10,929 20,923 24,137 25,266 (1,129) 656 (473) RENTAL EQUIPMENT & VEHICLES 9,934 10,069 11,883 14,644 (2,761) 5,306 2,545 ADVERTISING 10,504 12,494 11,049 9,641 1,408 137 1,545 PRINTING 2,333 3,129 4,728 5,151 (423) 814 391 GENERAL SUPPLIES 6,019 7,585 5,746 3,189 2,557 183 2,740 FOOD/MEALS 173 951 1,943 2,128 (185) 186 1 OTHER EQUIPMENT - 1,520 439 438 1 - 1 Special Events Fund Total 40,942 75,742 59,925 60,457 (532) 7,282 6,750 TOTAL REVENUES OVER/(UNDER) EXPENDITURES 18,360 (24,088) (16,300) (6,646) (9,654) 14,491 BEGINNING FUND BALANCE 44,203 62,563 38,475 38,475 22,175 ENDING FUND BALANCE 62,563 38,475 22,175 31,830 36,666 BUDGET AMENDMENT NOTES Account Name REVENUES 21,773 Total Revenues 21,773$ EXPENDITURES 7,282 Total Expenditures 7,282$ 14,491$ TOTAL BUDGET AMENDMENTS Amended the expenditures to cover the costs associated with the summer series activities (two movies and snow tubing). This is offset with the revenue amendments. Special Events Fund Expenditure Summary Revenues FY 2013 FY 2013 Amendment Reason Amended the budget for revenue sources to reflect the funds received or expected to receive Fiscal Year 2013 Budget Amendments 11 of 20 CONFISCATED ASSETS FUND This fund was created to account for the expenditures and revenues of seized drug funds. Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj CASH CONFISCATIONS/STATE FUNDS 77,149 - - - - - - CASH CONFISCATIONS/US MARSHALS 4,770 16,819 - - - - - CASH CONFISCATIONS/HIDTA - - - 45,370 (45,370) 45,370 (0) INTEREST REVENUE/STATE FUNDS 53 54 - 30 (30) 30 (0) INTEREST REVENUE/FEDERAL FUNDS 8 22 - 21 (21) 21 0 REALIZED GAIN ON INV/STATE FUNDS 270 - - - - - - Total Revenues 82,251 16,895 - 45,422 (45,422) 45,421 (1) Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj EDUCATION & TRAINING STATE FUNDS - 2,906 - 600 (600) 1,000 400 FEDERAL FUNDS 500 520 - - - 500 500 Total: Education & Training 500 3,426 - 600 (600) 1,500 900 MAINTENANCE CONTRACTS STATE FUNDS - 1,746 - - - - - Total: Maintenance Contracts - 1,746 - - - - - GENERAL SUPPLIES STATE FUNDS - 2,592 - - - 3,000 3,000 FEDERAL FUNDS - - - - - 500 500 Total: General Supplies - 2,592 - - - 3,500 3,500 OTHER EQUIPMENT STATE FUNDS - 700 - 9,577 (9,577) 15,000 5,423 FEDERAL FUNDS - 2,128 - - - 1,000 1,000 Total: Other Equipment - 2,828 - 9,577 (9,577) 16,000 6,423 CAMERAS STATE FUNDS - 6,493 - - - - - Total: Cameras - 6,493 - - - - - Total Expenditures 500 17,085 - 10,177 (10,177) 21,000 10,823 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (STATE FUNDS)77,472 (14,383) - (10,147) 10,147 (18,970) (8,823) BEGINNING FUND BALANCE (STATE FUNDS)7,519 84,991 70,608 70,608 60,461 60,461 ENDING FUND BALANCE (STATE FUNDS)84,991 70,608 70,608 60,461 10,147 41,491 51,638 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (FEDERAL FUNDS)4,278 14,194 - 45,391 (45,391) 43,391 (2,000) BEGINNING FUND BALANCE (FEDERAL FUNDS)- 4,278 18,472 18,472 63,863 63,863 ENDING FUND BALANCE (FEDERAL FUNDS)4,278 18,472 18,472 63,863 (45,391) 107,254 61,863 BUDGET AMENDMENT NOTES Account Name REVENUES 45,421 Total Revenues 45,421$ EXPENDITURES 21,000 Total Expenditures 21,000$ 24,421$ TOTAL BUDGET AMENDMENTS Amended the expenditures to reflect funds anticipated to be spent before year-end Amendment Reason Amended the budget for revenue sources to reflect the funds received Expenditures Revenues Confiscated Assets Fund FY 2013 FY 2013 Fiscal Year 2013 Budget Amendments 12 of 20 OPERATING GRANT FUND The Operating Grant Fund is used to account for certain budgeted items that receive funding from individual grants and that aren’t classified as “capital”. These funds are appropriated on an annual basis. Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj FED GOV GRANT/SAFER 54,586 27,153 - - - - - FED GOV GRANT/BULLETPROOF VEST - 2,629 - - - - - FED GOV GRANT/BYRNE-JAG - 14,618 - - - - - FED GOV GRANT/USGS GRANT 5,500 - - - - - - FED GOV GRANT/GCDD MINI GRANTS - 9,617 21,942 12,342 9,600 (9,599) 1 STATE GOV GRANT/INDIRECT/GEMA - 19,961 754 754 0 - 0 FULTON COUNTY GRANT/FRESH GRANT - 7,541 - - - - - INTEREST REVENUE 21 6 - 5 (5) 5 (0) OPERATING TRANSFER IN FROM GENERAL FUND 76,288 99,201 96,560 98,178 (1,618) 1,618 0 BUDGETED FUND BALANCE - - Total Revenue 136,395 180,726 119,256 111,279 7,977 (7,976) 1 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj General Administration SALARIES & WAGES REGULAR EMPLOYEES - 14,196 4,945 4,944 1 - 1 EMPLOYEE BENEFITS / 401A (SS MATCH)- 532 188 187 1 - 1 EMPLOYEE BENEFITS / FICA MEDICARE - 205 72 72 0 - 0 UNEMPLOYMENT INSURANCE - 28 11 10 1 - 1 PROFESSIONAL FEES - 285 - - - - - PRINTING - 27 - - - - - GENERAL SUPPLIES - 1,240 842 841 1 - 1 SUPPLIES/FOOD/MEALS - 864 - - - - - Total General Administration - 17,377 6,058 6,055 3 - 3 Police COMMUNICATIONS - 1,522 377 377 0 - 0 SUPPLIES/UNIFORMS - 2,629 - - - - - OTHER EQUIPMENT/AFIS - 14,618 - - - - - OTHER EQUIPMENT/RAPID ID - 19,005 - - - - - Total Police - 37,774 377 377 0 - 0 Fire SALARIES & WAGES/REGULAR EMPLOYEES 114,253 111,952 95,640 95,209 431 (431) 0 SALARIES & WAGES/HOLIDAY PAY 5,371 3,951 5,600 4,242 1,358 (1,357) 1 EMPLOYEE BENEFITS/401A (SS MATCH)4,537 4,414 3,590 3,848 (258) 258 0 EMPLOYEE BENEFITS/FICA MEDICARE 1,325 1,700 1,390 1,458 (68) 68 0 401A 1% MATCH - 78 - - - - - PENSION (GMEBS)3,663 3,586 6,601 3,113 3,488 (3,487) 1 Total Fire 129,148 125,681 112,821 107,870 4,951 (4,949) 2 Parks & Recreation PROFESSIONAL SERVICES - 3,106 - - - - - RENTAL VEHICLES - 3,946 - - - - - GENERAL SUPPLIES - 489 - - - - - Total Parks & Recreation - 7,541 - - - - - Total Expenditures 129,148 188,373 119,256 114,302 4,954 (4,949) 5 TOTAL REVENUES OVER/(UNDER) EXPENDITURES 7,247 (7,647) - (3,023) (3,027) BEGINNING FUND BALANCE 3,424 10,670 3,023 3,023 3,023 ENDING FUND BALANCE 10,670 3,023 3,023 0 (4) Operating Grant Fund Expenditures Revenues FY 2013 FY 2013 Fiscal Year 2013 Budget Amendments 13 of 20 OPERATING GRANT FUND BUDGET AMENDMENT NOTES Account Name REVENUES 1. GCDD Mini Grants (9,599) 2. Interest Revenues 5 3. Operating Transfer in from General Fund 1,618 Total Revenues (7,976)$ EXPENDITURES Fire/Salaries and Benefits (4,949) Total Expenditures (4,949)$ (3,027)$ TOTAL BUDGET AMENDMENTS Amendment Reason Decreased to reflect actual costs Amended to reflect revenues received Amended to reflect revenues received Increased to cover expenses incurred for the GCDD mini grant program not covered by the grant Fiscal Year 2013 Budget Amendments 14 of 20 HOTEL/MOTEL TAX FUND This fund is used to track the revenues and expenditures related to the hotel/motel excise tax. The City currently collects a 3% excise tax and transfers the funds to the Special Events Fund and the General Fund to be used to generate tourism for the area. Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj HOTEL/MOTEL EXCISE TAX 49,294 54,688 50,000 44,792 5,208 10,000 15,208 Total Revenue 49,294 54,688 50,000 44,792 5,208 10,000 15,208 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj OPERATING TRANSFER OUT TO GENERAL FUND 14,376 12,688 20,000 14,792 5,208 - 5,208 OPERATING TRANSFER OUT TO SPECIAL EVENTS FUND 35,000 42,000 30,000 30,000 - 10,000 10,000 Total Expenditures 49,376 54,688 50,000 44,792 5,208 10,000 15,208 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (82) - - - - - BEGINNING FUND BALANCE 82 0 0 0 0 0 ENDING FUND BALANCE 0 0 0 0 0 0 BUDGET AMENDMENT NOTES Account Name REVENUES Hotel/Motel Excise Tax 10,000 Total Revenues 10,000$ EXPENDITURES Operating Transfer Out to Special Events Fund 10,000 Total Expenditures 10,000$ -$ TOTAL BUDGET AMENDMENTS Increased to reflect the higher-than-anticipated revenues that are passed through to the Special Events Fund Amendment Reason Increased due to hotel/motel excise tax collections trending higher than anticipated Expenditures Revenues Hotel/Motel Tax Fund FY 2013 FY 2013 Fiscal Year 2013 Budget Amendments 15 of 20 CAPITAL PROJECTS FUND The Capital Projects Fund is used to track revenues and expenditures associated with capital construction, acquisition and maintenance. Appropriations in Capital Projects Fund are on a project-length basis and do not expire until the project is complete. According to the City’s budgetary policies, a major capital project generally is defined as an expenditure that has an expected useful life of more than 3 years with an estimated total cost of $50,000 or more, or an improvement/addition to an existing capital asset. (Refer to the following pages.) Fiscal Year 2013 Budget Amendments 16 of 20 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj INFRASTRUCTURE MAINTENANCE FEES 68,208 66,445 60,000 56,371 3,629 - 3,629 SIDEWALK REPLACEMENT 9,750 - - - - - - CRABAPPLE PAVING FUND 6,300 10,500 2,100 4,200 (2,100) 2,100 - TRAFFIC CALMING - - 5,800 5,800 - - - TREE RECOMPENSE - 3,500 2,500 2,500 - - - LANDFILL USE FEES 82,264 84,573 80,000 64,649 15,351 - 15,351 HYA FEES 9,375 7,363 10,000 - 10,000 - 10,000 INTEREST REVENUE 5,040 7,763 5,000 2,611 2,389 - 2,389 REALIZED GAIN OR LOSS ON INVESTMENTS 5,486 - - - - - - INSURANCE PROCEEDS/PUBLIC SAFETY - - 10,154 10,154 (0) - (0) INSURANCE PROCEEDS/PUBLIC WORKS 21,530 - - - - - - OTHER MISC REV/ATLANTA HIDTA STIPEND 3,000 1,500 3,000 - 3,000 - 3,000 OPERATING TRANSFER IN FROM GENERAL FUND 5,161,097 4,577,670 5,799,751 5,262,182 537,569 275,339 812,908 OPERATING TRANSFER IN FROM CAPITAL GRANT FUND - 90,000 - - - - - Total Revenue 5,372,050 4,849,314 5,978,305 5,408,467 569,838 277,439 847,277 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj Mayor & Council LAND ACQUISITION 1,645,456 - - - - - - BUILDINGS/FUTURE CITY FACILITIES - 330,584 78,172 41,734 36,438 - 36,438 Mayor & Council Total 1,645,456 330,584 78,172 41,734 36,438 - 36,438 Finance COMPUTER / SOFTWARE 13,279 - - - - - - Finance Total 13,279 - - - - - - Information Technology COMPUTER REFRESH 37,683 49,266 - - - - - Information Technology Total 37,683 49,266 - - - - - Police PUBLIC SAFETY COMMUNICATIONS - 1,830 1,798,170 35,908 1,762,262 - 1,762,262 VEHICLES / NEW VEHICLES 77,760 - - - - - - VEHICLES / REPLACEMENT RESERVE 31,088 276,468 229,743 207,120 22,623 - 22,623 COMPUTER / SOFTWARE 5,057 - - - - - - Police Total 113,905 278,298 2,027,913 243,028 1,784,885 - 1,784,885 Fire FIRE STATION IMPROVEMENTS - 24,094 65,912 17,344 48,568 - 48,568 VEHICLE REPLACEMENT RESERVE - 35,586 775,627 54,501 721,126 - 721,126 VEHICLES / FIRE APPARATUS 4,124 - - - - - - ADVANCED LIFE SUPPORT EQUIP 29,380 2,032 - - - - - AED UNITS - 32,914 19,078 2,648 16,430 - 16,430 MASS NOTIFICATION SIRENS - - 132,500 - 132,500 - 132,500 SCBA CASCADE TRAILER 49,088 - - - - - - Fire Total 82,592 94,626 993,117 74,493 918,624 - 918,624 Revenues Capital Projects Fund Expenditures FY 2013 FY 2013 Fiscal Year 2013 Budget Amendments 17 of 20 Capital Projects Fund Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj Public Works CONSTRUCTION INSPECTORS 20,978 - 59,892 - 59,892 - 59,892 GRAVEL ROADS MAINTENANCE 37,021 89,383 165,840 53,802 112,038 - 112,038 STORMWATER MAINTENANCE 51,012 157,459 233,096 2,172 230,924 - 230,924 NPDES PERMIT COMPLIANCE 32,782 67,599 465,500 50,996 414,504 - 414,504 PAVEMENT MANAGEMENT 2,763,745 705,469 3,369,953 1,055,964 2,313,989 - 2,313,989 PAVEMENT MGMT/CRABAPPLE PAVING FUND - - 18,900 - 18,900 2,100 21,000 SITE IMPROVEMENTS/PW YARD RELOCATION 14,835 9,988 75,177 18,550 56,627 - 56,627 INFRASTRUCTURE / TRAFFIC CALMING - 7,410 48,390 10,156 38,234 - 38,234 INFRASTRUCTURE / RESTRIPING 13,281 61,722 147,014 82,595 64,419 - 64,419 CAMBRIDGE SCHOOL ZONE EQUIP - - 27,500 27,500 - - - REPLACE SCHOOL ZONE FLASHERS - - 15,000 526 14,474 - 14,474 INFRASTRUCTURE / EDGE OF PAVEMENT - - 100,000 - 100,000 - 100,000 INFRASTRUCTURE / BRIDGE REPLACEMENT 109,747 569,142 544,489 39,938 504,551 - 504,551 INFRASTRUCTURE / SIDEWALKS 1,500 14,353 302,872 21,152 281,720 - 281,720 BETHANY@COGBURN RD INTERSECTION IMPROVMTS 17,911 419,628 111,991 37,765 74,226 - 74,226 HOPEWELL/FRANCIS/COGBURN INTERSECTION 81,324 20,259 890,520 38,442 852,078 - 852,078 HOPEWELL @ BIRMINGHAM INTERSECTION IMPROVMTS - 34,913 279,588 31,305 248,283 - 248,283 HOPEWELL @ BETHANY BND/BETHANY WAY - - 75,000 41,576 33,424 - 33,424 VEHICLES / NEW VEHICLES - - 30,678 - 30,678 - 30,678 Public Works Total 3,144,137 2,157,325 6,961,400 1,512,439 5,448,961 2,100 5,451,061 Parks & Recreation PROF FEEES/PARKS & REC 15 YEAR COMP PLAN - 430 24,570 - 24,570 - 24,570 PROF FEES/SIGN PROGRAM - - 15,000 1,795 13,205 - 13,205 PROF FEES/B'HAM PARK MASTER PLAN - 24,963 - - - - - FACILITY R&M/BETHWELL HOUSE RENOVATIONS 147,731 4,200 - - - - - RENTAL LAND & BUILDINGS/FCBOE LEASE - 214,580 - - - - - SITES / PARK LAND ACQUISTION 50,435 379,473 950,351 950,350 1 - 1 SITE IMPROVEMENT/CRABAPPLE CROSSING PARTNERSHIP 10,234 153,373 22,233 26,979 (4,746) - (4,746) SITE IMPROVEMENT/CRABAPPLE COMM PARK - - - - - - - BUILDINGS/HOPEWELL HOUSE RENOVATIONS - - - - - 699,000 699,000 BUILDINGS / PARK IMPROVEMENTS - - - - - - - PARK & TRAIL EXPANSION - 3,360 1,448,465 67,262 1,381,203 (325,000) 1,056,203 TRAIL PLAN UPDATE - 15,000 - - - - - INFRASTRUCTURE / BELL PARK 35,456 10,769 38,288 - 38,288 - 38,288 Parks & Recreation Total 243,856 806,149 2,498,907 1,046,387 1,452,520 374,000 1,826,520 Community Development PROF FEES/TDR FEASIBILITY STUDY - 29,389 20,310 11,180 9,130 - 9,130 PROF FEES/CRABAPPLE MASTER PLAN 30,253 - - - - - - ARCHITECTURAL CODE - 33,466 1,034 68 966 - 966 FORM BASED CODE/TDR ORDINANCE - 580 28,220 22,420 5,800 - 5,800 GATEWAY SIGNAGE & HISTORIC MARKERS - - - - - 42,810 42,810 COMPREHENSIVE PLAN - - - - - - - ARNOLD MILL MASTER PLAN - - - - - - - PROPERTY / SITE IMPROVEMENTS - - - - - - - SITE IMPROVEMENT/TREE RECOMPENSE 620 - 18,005 2,075 15,930 - 15,930 VEHICLES / NEW VEHICLES - - - - - - - COMPUTER / SOFTWARE - - - - - - - Community Development Total 30,872 63,436 67,569 35,742 31,827 42,810 74,637 Unallocated CONTINGENCY - - 141,471 - 141,471 (141,471) - Unallocated Total - - 141,471 - 141,471 (141,471) - Total Expenditures 5,311,780 3,779,684 12,768,549 2,953,823 9,814,726 277,439 10,092,165 TOTAL REVENUES OVER/(UNDER) EXPENDITURES 60,270 1,069,630 (6,790,244) - BEGINNING FUND BALANCE 5,748,997 5,809,267 6,878,897 88,653 ENDING FUND BALANCE 5,809,267 6,878,897 88,653 88,653 FY 2013 Expenditures Fiscal Year 2013 Budget Amendments 18 of 20 CAPITAL GRANT FUND The Capital Grant Fund is considered to be a capital project fund that accounts for capital grants used to finance major capital projects. Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj FED GOV GRANT/CDBG - - 170,000 - 170,000 (170,000) - STATE GOV GRANT/LMIG FUNDS - - 248,811 248,811 (0) - (0) STATE GOV GRANT/GDOT HPP FUNDS 343,830 135,418 7,559,147 296,269 7,262,878 - 7,262,878 STATE GOV GRANT/LCI FUNDS - 100,000 100,000 - 100,000 - 100,000 STATE GOV GRANT/GA URBAN FORESTRY GRANT - - - 20,000 (20,000) 20,000 - STATE GOV GRANT/MARTA GRANT 291,674 143,971 177,355 - 177,355 - 177,355 STATE GOV GRANT/SR 9 @ BETHANY BND - - 60,000 - 60,000 - 60,000 STATE GOV GRANT/GDOT LANDSCAPE - - 9,000 - 9,000 (4,938) 4,062 INTEREST REVENUE 1,692 1,840 1,500 938 562 - 562 OPERATING TRANSFER IN FROM GENERAL FUND 238,240 727,128 1,096,163 1,000,375 95,788 (566,872) (471,084) Total Revenue 898,440 1,108,358 9,421,976 1,566,393 7,855,583 (721,810) 7,133,773 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 8/27/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj Public Works INFRASTRUCTURE / BHAM @ PROVIDENCE 168,190 56,391 4,335,068 1,195,916 3,139,152 - 3,139,152 INFRASTRUCTURE/ARNOLDMILL@NEW PROVIDENCE 146,667 63,440 2,315,494 377,703 1,937,791 - 1,937,791 INFRASTRUCTURE/MAYFIELD@MID BROADWELL 113,326 155,915 2,713,129 115,990 2,597,139 - 2,597,139 INFRASTRUCTURE/MARTA 303,448 42,197 177,355 4,525 172,830 - 172,830 INFRASTRUCTURE/CRABAPPLE STREETSCAPE - - 125,000 - 125,000 - 125,000 INFRASTRUCTURE/DEERFIELD@MORRIS - - 350,000 - 350,000 - 350,000 INFRASTRUCTURE/SR 9@BETHANY BEND - - 75,000 - 75,000 - 75,000 Public Works Total 731,630 317,944 10,091,046 1,694,134 8,396,912 - 8,396,912 Community Development PROFESSIONAL FEES/LIVEABLE CENTERS INITIATIVE 11,000 114,000 120,000 - 120,000 - 120,000 PROFESSIONAL FEES/GA URBAN FORESTRY GRANT - 25,000 - - - - - GATEWAY SIGNAGE & HISTORIC MARKERS - - 50,000 - 50,000 (42,810) 7,190 HOPEWELL HOUSE IMPROVEMENTS - - 699,000 - 699,000 (699,000) - Community Development Total 11,000 139,000 869,000 - 869,000 (741,810) 127,190 Expenditures Total 742,630 456,944 10,960,046 1,694,134 9,265,912 (741,810) 8,524,102 TOTAL REVENUES OVER/(UNDER) EXPENDITURES 155,809 651,414 (1,538,070) (127,741) (1,410,329) 20,000 BEGINNING FUND BALANCE 801,186 956,996 1,608,410 1,608,410 70,340 ENDING FUND BALANCE 956,996 1,608,410 70,340 1,480,669 90,340 Expenditures Revenues Capital Grant Fund FY 2013 FY 2013 Fiscal Year 2013 Budget Amendments 19 of 20 CAPITAL GRANT FUND BUDGET AMENDMENT NOTES Account Name REVENUES 1. CDBG Funds (170,000) 2. GA Urban Forestry Grant 20,000 3. GDOT Landscape (4,938) 4. Operating Transfer in from the General Fund (566,872) Total Revenues (721,810)$ EXPENDITURES 1. Gateway Signage & Historic Markers (42,810) 2. Hopewell House Renovations (699,000) Total Expenditures (741,810)$ 20,000$ As per the direction of the Council, CDBG funds will not be used in the renovations of the Hopewell House Increased to reflect funds received Decreased to reflect the grant funding approved for the gateway signage project TOTAL BUDGET AMENDMENTS Since CDBG funds will not be used for the Hopewell Renovation project, we will need to account for the project costs in the Capital Project Fund along with the portion of the Gateway Signage & Historic Markers project not associated with the grant funding. Decreased to move the portion of the project not associated with grant funding to the Capital Projects Fund Since this will not be partially funded with CDBG funds, this project has been transferred to the proper fund Amendment Reason Fiscal Year 2013 Budget Amendments 20 of 20 CITY COUNCIL AGENDA ITEM TO: City Council DATE: August 23,2013 FROM: City Manager AGENDA ITEM: Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2014 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. MEETING DATE: Wednesday, September 4, 2013 Regular City Council Meeting. BACKGROUND INFORMA TlON: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: ~APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES rKNO CITY A TTORNEY REVIEW REQUIRED: () YES ~NO APPROVAL BY CITY ATTORNEY () APPROVED () NOT APPROVED PLACED ON AGENDA FOR: oq O~/:3 REMARKS m lt yOU .. . PHONE: 678.242.2500 I FAX: 678.242.2499 info@cltyofmiltonga.us I www.cityofmlltonga.us 13000 Deerfield Parkway, Suite 107 I Milton GA 30004 Page 1 of 2 STATE OF GEORGIA FULTON COUNTY ORDINANCE NO. ________ AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT THE FISCAL 2014 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA APPROPRIATING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, ADOPTING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. WHEREAS, the City Manager of the City of Milton has presented a proposed fiscal year 2014 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budgets is a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the fiscal year 2014 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s fiscal year 2014 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. Page 2 of 2 ADOPTED AND APPROVED this _____ day of September, 2013. CITY OF MILTON, GEORGIA By: ________________________ Joe Lockwood, Mayor __________________________ ________________________ Council Member Karen Thurman Council Member Burt Hewitt _________________________ ________________________ Council Member Matt Kunz Council Member Joe Longoria _________________________ ________________________ Council Member Bill Lusk Council Member Lance Large Attest: _______________________________ Sudie AM Gordon, City Clerk First Reading: September 4, 2013 Second Reading: September 16, 2013 (SEAL) FY14BUDGET Annual Operating & Capital Budget Fiscal Year 2014 (October 1, 2013 through September 30, 2014) 13000 Deerfield Pkwy Suite 107G Milton, GA 30004 Phone: 678.242.2500 Fax: 678.242.2499 www.cityofmiltonga.us TABLE OF CONTENTS TRANSMITTAL LETTER ................................................................................................................. 1 LISTING OF POSITIONS .............................................................................................................. 10 GENERAL FUND........................................................................................................................... 12 BUDGET SUMMARY ....................................................................................................................... 13 REVENUES ................................................................................................................................... 14 EXPENDITURES ............................................................................................................................ 17 MAYOR AND CITY COUNCIL ................................................................................................. 18 CITY MANAGER ................................................................................................................... 19 CITY CLERK ........................................................................................................................ 21 GENERAL ADMINISTRATION ................................................................................................. 22 FINANCE ............................................................................................................................. 23 LEGAL ................................................................................................................................ 25 INFORMATION TECHNOLOGY ................................................................................................ 26 HUMAN RESOURCES ........................................................................................................... 28 RISK MANAGEMENT ............................................................................................................ 30 GENERAL GOVERNMENT BUILDINGS .................................................................................... 31 PUBLIC INFORMATION AND MARKETING ................................................................................ 32 MUNICIPAL COURT .............................................................................................................. 33 POLICE ............................................................................................................................... 35 FIRE ................................................................................................................................... 38 EMS OPERATIONS ............................................................................................................... 41 PUBLIC W ORKS .................................................................................................................. 42 PARKS AND RECREATION .................................................................................................... 44 COMMUNITY DEVELOPMENT ................................................................................................ 45 ECONOMIC DEVELOPMENT .................................................................................................. 47 DEBT SERVICE .................................................................................................................... 48 OTHER FINANCING USES ..................................................................................................... 49 OTHER COSTS (CONTINGENCY) ........................................................................................... 50 MAINTENANCE & OPERATING INITIATIVES ............................................................................. 51 SPECIAL REVENUE FUNDS ........................................................................................................ 79 SPECIAL EVENTS FUND ................................................................................................................ 80 CONFISCATED ASSETS FUND ........................................................................................................ 84 E-911 FUND ................................................................................................................................ 85 HOTEL/MOTEL TAX FUND ............................................................................................................. 86 CAPITAL PROJECTS FUND ........................................................................................................ 87 CAPITAL GRANT FUND ............................................................................................................. 135 September 4, 2013 To the Honorable Mayor, City Council and the Citizens of Milton: We respectfully submit for your consideration the City of Milton’s proposed balanced budget for fiscal year 2014 (FY 2014). An objective of the City’s budget is to provide a management tool by which our local government can unite its budgeting efforts to provide quality services while operating within available resources. This process results in an updating of the City’s on- going financial plan and provides a vehicle by which management decisions can be made as a result of the formulation and analysis of the respective data. BUDGET PROCESS AND OVERVIEW The fiscal year 2014 budget process began in July with distribution of historical data and forms to all the department directors. Each department formulated budgets in three major areas; maintenance & operating, operating initiatives, and capital project requests. Concurrent with departmental budgeting, finance staff completed the first draft of a salary/benefits budget as well as formulated initial revenue estimates. In late July, each department director met with the City Manager to review their budget requests. Each request was evaluated by the City Manager and the Assistant City Manager according to the priority specified by the department director and available funding. Consideration was also given to the strategies identified in the 2012-2015 Strategic Plan. The budget was presented for the first time during a special-called work session held on August 12, 2013. A public hearing will be held during tonight’s council meeting where citizen input is encouraged. A second work session will be held on September 9, 2013 to discuss further changes and to fine-tune the final draft. A second public hearing will be held on September 16, 2013 where the final budget will be presented. KEY BUDGET FACTORS, ISSUES, AND PRIORITIES As with previous years, the foundation for the fiscal year 2014 budget is based on three key financial factors: • Sustainability of existing services • Maintaining the quality of life for constituents, citizens, and businesses through capital programming • Enhancement to services through operating initiatives Sustainability of Existing Services and Enhancements through Operating Initiatives The fiscal year 2014 General Fund balanced budget of $20,241,309 is based on a millage rate of 4.731 mills, which is the same millage rate applied in previous fiscal years. This budget provides financial resources for the City of Milton to sustain the current levels of service and includes areas of improved service via operating initiatives. In appropriating the resources to sustain existing services, the following are the proposed projected revenue sources for the General Fund: Revenue Source Amount Percent Property Taxes 8,355,000 41.28% Other Taxes 9,052,000 44.72% Licenses & Permits 556,000 2.75% Charges for Services 419,860 2.07% Fines & Forfeitures 360,000 1.78% Investment Income 14,500 0.07% Miscellaneous Revenue 27,040 0.13% Other Financing Sources 44,000 0.22% Budgeted Fund Balance 1,412,909 6.98% Total 20,241,309 100.00% Property Taxes, 8,355,000 , 41% Other Taxes, 9,052,000 , 45% Licenses & Permits, 556,000 , 3% Charges for Services, 419,860 , 2% Fines & Forfeitures, 360,000 , 2% Investment Income, 14,500 , 0% Other Financing Sources, 44,000 , 0% Budgeted Fund Balance, 1,412,909 , 7% Revenue Sources FY 2014 Budget 2 Transmittal Letter Salary and Benefits Detail The salary and benefit budget is based upon approved positions and the associated benefit program costs. For FY 2014, direct City costs for salaries/benefits is $10,295,382, with $7,701,744 appropriated for salaries and $2,593,638 for benefits, making benefit costs 25% of the total salaries/benefit budget. As the City recognizes the cost of employee retention is less than employee turnover and recruitment, this budget includes a market adjustment of 2.5% for all personnel. This adjustment is prorated by the number of months each employee worked for City during FY 2013. The total City salary/benefits budget is approximately 51.5% of the total operating expenditures. Budget Summary by Department – General Fund Mayor and City Council The FY 2014 budget appropriation for the Mayor and Council is $191,576. This department is comprised of a Mayor and six Council Members. Salaries of the Mayor and Council are set by the City Charter. Each elected official receives an annual stipend for expenditure reimbursement. Appropriations for this year are relatively flat over the previous fiscal year. City Manager The fiscal year 2014 budget appropriation for the City Manager’s Department is $458,312. The City Manager is responsible for the overall management of all city functions and operations. The City Manager’s Department is comprised of the following employees: • City Manager • Assistant City Manager • Executive Aide The FY 14 budget shows a 59% increase in comparison to the prior year due in large part to the Assistant City Manager’s salary, benefits and associated expenditures being transferred from the Finance Department to the City Manager’s department. City Clerk The fiscal year 2014 budget appropriation for the City Clerk’s Department is $302,976. The Clerk is responsible for the compilation and publication of all council agendas. The City Clerk is holder of all City records, therefore is responsible for the records management program. The City Clerk’s Department is comprised of the following employees: • City Clerk • Receptionist FY 2014 Budget 3 Transmittal Letter The budget for this department increased by 38.7% due to costs associated with the upcoming election for Mayor and Council (held every two years). Finance The total appropriation for the Finance Department for FY 2014 is $341,800. This department is responsible for managing the City’s financial assets and is comprised of the following employees: • Budget/Procurement Manager • Accounting Manager • Revenue Coordinator • Part-Time Revenue Clerk The appropriations for this department decreased by 30.5% in comparison to the prior year due to transferring the Assistant City Manager’s (formerly – Finance Director) salary, benefits and associated costs to the City Manager’s department. Legal Legal services are provided to the City through a contractual relationship with Jarrard and Davis, LLP. The budget for legal services and consultation is $230,000. This is the same as last year. Information Technology The fiscal year 2014 budget appropriation for the Information Technology (IT) Department is $580,622. IT is responsible for all technology and geographical information services. These services were formerly provided through an intergovernmental agreement (IGA) with Johns Creek. After careful consideration, we’ve determined it is more feasible to bring the IT Manager position in-house, while still partnering with Johns Creek for GIS services. There is an 8.1% decrease in the IT budget over the previous fiscal year due to bringing the IT Manager’s position in-house. Human Resources The Human Resources Department budget appropriation is $266,472. This department is in charge of recruitment, training and development, record keeping of all personnel data, and benefits. It currently consists of three employees: • Human Resources Director • Administrative Services Manager • Records Clerk There are two initiative requested for this department: • Tobacco Cessation Reimbursement = $9,100 (offset with revenues) FY 2014 Budget 4 Transmittal Letter • Employee Wellness Program = $10,000 Excluding the initiatives, there is a decrease of 7.8% in comparison to the FY 13 budget. Public Information and Marketing The FY 14 budget appropriation for the Public Information and Marketing department is $207,210. This department is responsible for informing the public through various media outlets of the news and events concerning the City and its citizens and ensuring the City’s image is protected. This department has also taken on the additional responsibilities of coordinating the City’s numerous special events throughout the year. It currently consists of three employees: • Communications Manager • Special Events & Projects Manager • Part-Time Community Builder The FY 14 appropriations are 19.8% higher than FY 13 due to the costs associated with the part-time employee now being accounted for in this department. Previously, this position was reported in the Operating Grant Fund since it was funded with the GCDD mini grant program. Municipal Court The fiscal year 2014 budget appropriation for Municipal Court is $248,079. The court staff is responsible for the operation of the City’s municipal court system, scheduling, processing, and tracking all violations issued by public safety and code enforcement personnel. The Court Department is comprised of the following employees: • Court Clerk • Municipal Judge and Substitute Judge • City Solicitor • Administrative Assistant • Bailiff • Part-Time Administrative Assistant Appropriations for this year are relatively flat over the previous fiscal year. Police Department The fiscal year 2014 budget appropriation for the Police Department is $3,239,383. It is comprised of the following employees: • Police Chief • Two Captains • Five Lieutenants • Four Sergeants • Three Detectives • One Community Outreach Officer • Sixteen Police Officers FY 2014 Budget 5 Transmittal Letter • One Part-Time School Crossing Guard • Administrative Assistant • Accreditation Manager • Records Clerk The FY 14 appropriations are 6.2% higher than the previous year due to the market adjustment in wages and the proposed increase in healthcare costs. Fire Department The Fire Department’s budget appropriation for FY 14 is $5,110,494. It is comprised of the following employees: • Fire Chief • Deputy Chief • Four Battalion Chiefs • Fire Marshal • Twelve Captains • Twelve Fire Apparatus Operators • Twenty-four Firefighters There is one additional operating initiative proposed for the Fire Department budget: • Rescue Unit Staffing = $178,711 Appropriations for this department are 10% higher (excluding the initiative) than the previous year due to transferring the Permit Clerk from Community Development to an Administrative Assistant in the Fire Department and due to the market adjustment in the wages and proposed increase in healthcare costs. Public Works The fiscal year 2014 budget appropriation for public works is $1,778,925. Public Works is responsible for transportation and road repair and maintenance activities. It is comprised of the following employees (not including subcontracted personnel): • Director of Public Works • Transportation Engineer • Stormwater Engineer • Public Works Manager • Field Superintendent • Public Works Citizen Responder • Two Part-Time Equipment Operators Appropriations for this year are relatively flat over the previous fiscal year. Parks & Recreation The Parks and Recreation department appropriations for FY 14 are $979,570. It is comprised of the following employees: FY 2014 Budget 6 Transmittal Letter • Parks and Recreation Director • Recreation Program Coordinator • Part-Time Camp Director • Part-Time Camp Supervisor • Part-Time Lead Camp Counselor • Three Part-Time Camp Counselors The budget for this department increased by 67.3% over the previous year. This increase is attributable to the intergovernmental agreement with the City of Alpharetta which eliminates non-resident fees for programs in both cities. In the previous fiscal year, this expense was identified in the Capital Projects Fund. Recognizing it is more appropriately placed in the General Fund, it is being moved this year. Community Development The fiscal year 2014 budget appropriation for the Community Development department is $918,595. Community Development is responsible for all planning and zoning activities, as well as inspections and code enforcement. The Community Development Department is comprised of the following employees: • Director of Community Development • Three Planners • Environment Engineer/Arborist • Two Construction/Plans Review Inspectors • Two Code Enforcement Officers • Permit Technician (contractual) • Part-Time Permit Technician • Building Official (contractual) • Plans Examiner (contractual) • Two Building Inspectors (contractual) The budget for this department decreased by 1.9% from FY 13 as a result of a change in the partnership with SAFEbuilt whereby they are now providing the personnel needed for the permitting responsibility (formerly performed by a City employee). We are able to transfer our employee to the Fire department as an Administrative Assistant. The operating initiatives proposed in the Community Development department are: • Keep America Beautiful Annual Fees = $1,350 • TDR Ordinance – Arnold Mill Corridor = $9,000 • Architectural/Zoning Code – Arnold Mill Corridor = $25,000 Economic Development The Economic Development department appropriations for FY 14 are $54,285. This department is responsible for attracting and retaining businesses in Milton. There is one part-time employee that performs these duties. FY 2014 Budget 7 Transmittal Letter The department is pursuing the dedication of an opportunity zone in Milton during this fiscal year and securing a consultant to assist shows this department having appropriations 36.8% higher than previous years. This increase is expected only in FY 14. Other Budgeted Expenditures – Non-departmental Included in the expenditure appropriations are the following: • General supplies, pool vehicle gas and maintenance, and postage for City Hall totaling $37,794. • Property and liability insurance in the amount of $195,015. • City Hall lease, common area maintenance, and governmental facility maintenance in the amount of $444,900 • The third of five annual lease payments for a fire apparatus in the amount of $90,770. • As required in the adopted Budgetary Policies of the City, a 1% contingency has been appropriated. This totals $158,987 for FY 14. • An interfund transfer of $4,192,271 out of the General Fund and into the Capital Projects Fund in order to pay for the recommended capital projects for FY 14. Maintaining the Quality of Life for Constituents, Businesses, and Citizens through Capital Programming The City’s capital improvement program has the most visible and long-term effect on the quality of life for residential and commercial citizens and Milton’s visitors. As part of the capital planning process for fiscal year 2014, first priority was given to projects that would 1) maintain or repair the City’s current assets, 2) alleviate or mitigate a health/safety hazard, and 3) provide external funding toward a capital project. Secondary priority for funding considerations was given to projects that included long-term visioning and planning for the City of Milton. The appropriation for the fiscal year 2014 capital improvement program (CIP) is $4,340,271 and is detailed in the Capital Project Fund spreadsheets following this transmittal letter. As required by the adopted Budgetary Policies of the City, a 3% contingency has also been included totaling $126,416. FUND BALANCE An adequate level of fund balance (i.e., the difference between the City’s assets and liabilities) is essential to mitigate current and future risks and to ensure stable service levels. It also is a crucial consideration in long-term financial planning for capital projects. At the end of FY 12, the City’s General Fund fund balance totaled approximately $10.1 million. It is anticipated that the fund balance at the end of FY 13 will be around $8.5 million. This is $1.4 million more than anticipated. With that in mind, we are proposing to use these additional funds to offset a portion FY 2014 Budget 8 Transmittal Letter of the interfund transfer to the Capital Projects Fund to cover the second year costs of the public safety communications system and intersection improvement projects. BUDGET POLICY Annual budgets are adopted on a basis consistent with accounting practices as defined by generally accepted accounting principles for all funds. All annual appropriations lapse at year end except capital project and grant funds, which adopt project-length budgets. CLOSING It is our privilege to submit the FY 2014 Proposed Budget to Milton’s Mayor, City Council and Citizens. This budget illustrates the City’s dedication to providing the highest level of services while maintaining sound fiscal policies. We would like to thank all of the contributors for their diligent efforts in developing a budget that addresses the major policy goals of the City Council, while protecting the financial health of the City now and in the future. If in your review of this document you have any questions, please do not hesitate to contact us. Respectfully Submitted, Christopher J. Lagerbloom Stacey R. Inglis City Manager Assistant City Manager/Treasurer FY 2014 Budget 9 Transmittal Letter Department/Position Full-Time Positions Part-Time Positions Mayor & Council Mayor 1 Mayor Pro-Tem 1 Councilmember 5 Department Total 0 7 City Clerk City Clerk 1 Receptionist 1 Department Total 2 0 City Manager City Manager 1 Assistant City Manager 1 Executive Aide 1 Department Total 3 0 Communications Communications Manager 1 Special Events & Projects Manager 1 Community Builder 1 Department Total 2 1 Community Development Director of Community Development 1 Planner 3 Plan Review Engineer 1 Arborist 1 Construction Inspector 1 Code Enforcement Officer 2 Permit Technician 1 Sustainability Coordinator 1 Department Total 9 2 Court Court Clerk 1 Court Administrative Assistant 1 1 Judge 2 Bailiff 1 Court Solicitor 1 Department Total 2 5 Finance Budget and Procurement Manager 1 Accounting Manager 1 Revenue Coordinator 1 Revenue Clerk 1 Department Total 3 1 Fire Chief 1 Deputy Chief 1 Battallion Chief 4 Fire Marshall 1 City of Milton Listing of Positions FY 2014 Budget 10 Listing of Positions Department/Position Full-Time Positions Part-Time Positions City of Milton Listing of Positions Fire Captain 12 Fire Apparatus Operator 12 Firefighter 24 EMS Trainer 1 Administrative Assistant 1 Department Total 57 0 Human Resources Director of Human Resources 1 Administrative Services Manager 1 Records Clerk 1 Department Total 3 0 Information Technology IT Manager 1 Department Total 1 0 Parks Director of Parks and Recreation 1 Parks and Recreation Coordinator 1 Camp Director (summer)1 Camp Supervisor (summer)1 Lead Camp Counselor (summer)1 Camp Counselor (summer)3 Department Total 2 6 Police Chief 1 Captain 2 Lieutenant 5 Sergeant 4 Detective 3 Police Officer 16 Community Outreach Officer 1 Accreditation Manager 1 Administrative Assistant 1 Records Clerk 1 School Crossing Guard 1 Department Total 35 1 Public Works Director of Public Works 1 Transportation Engineer 1 Stormwater Engineer 1 Manager Public Works 1 PW Field Superintendent 1 Citizen Responder 1 Equipment Operator 2 Department Total 6 2 Total 125 25 FY 2014 Budget 11 Listing of Positions General Fund FY 2014 Budget 12 General Fund Budget Requests City Manager Approved Approved Budget Revenues Taxes 18,419,173 17,893,895 17,372,550 17,407,000 17,407,000 - Licenses & Permits 388,222 492,538 527,900 556,000 556,000 - Charges for Services 395,604 450,141 355,470 419,860 419,860 - Fines & Forfeitures 431,401 483,242 361,000 360,000 360,000 - Investment Income 23,214 16,412 13,000 14,500 14,500 - Contributions & Donations - 5,875 12,198 - - - Miscellaneous Revenue 119,692 75,409 45,408 27,040 27,040 - Other Financing Sources 14,376 15,163 44,000 44,000 44,000 - Total Revenues 19,791,682 19,432,673 18,731,526 18,828,400 18,828,400 - Expenditures Mayor & Council 143,207 173,224 188,877 191,576 191,576 - City Manager 287,427 290,917 288,157 458,312 458,312 - City Clerk 203,138 207,949 218,385 302,976 302,976 - General Administration 29,866 40,157 39,664 37,794 37,794 - Finance 462,168 458,680 491,538 341,800 341,800 - Legal 195,979 231,642 230,000 230,000 230,000 - Information Technology 448,021 484,523 631,976 654,208 580,622 - Human Resources 218,681 236,799 289,026 266,472 266,472 - Risk Management 159,036 181,587 195,015 195,015 195,015 - General Govt Buildings 543,754 523,200 352,402 444,900 444,900 - Public Info & Marketing 80,257 86,813 172,990 207,210 207,210 - Municipal Court 207,261 227,666 238,324 248,079 248,079 - Police 2,432,095 2,701,521 3,050,934 3,239,425 3,239,383 - Fire 3,929,420 4,115,746 4,644,572 5,110,494 5,110,494 - EMS Operations 132,250 132,250 132,250 - - - Public Works 1,323,860 1,490,622 1,730,612 1,793,925 1,778,925 - Parks & Recreation 313,815 367,880 585,444 984,570 979,570 - Community Development 699,316 802,453 936,621 918,595 918,595 - Economic Development - - 39,673 54,285 54,285 - Debt Service 716,541 807,310 90,770 90,770 90,770 - Other Financing Uses 5,475,625 5,404,000 6,992,474 9,244,831 4,172,271 - Contingency - - 145,472 169,897 159,099 - M&O Initiatives - - 1,219,260 233,161 Total Expenditures 18,001,719 18,964,938 21,685,176 26,404,394 20,241,309 - Total Revenues Over/(Under) Expenditures 1,789,962 467,735 (2,953,650) (7,575,994) (1,412,909) - Beginning Fund Balance 7,845,983 9,635,945 10,103,680 7,150,030 7,150,030 7,150,030 Ending Fund Balance 9,635,945 10,103,680 7,150,030 (425,964) 5,737,122 7,150,030 General Fund Summary Actuals FY 2011 Actuals FY 2012 FY 2014 Amended Budget FY 2013 FY 2014 Budget 13 General Fund Revenues FY 2014 Budget 14 General Fund Account Name FY 2011 Actuals Budget Requests City Manager Approved Approved Budget TAXES Current Yr Property Taxes-Real 7,783,723 8,007,886 7,800,000 7,800,000 7,800,000 Current Yr Property Taxes-Utility 51,028 59,227 59,000 59,000 59,000 Prior Yr Property Taxes-Real 1,473,948 307,548 290,000 290,000 290,000 Current Yr Prop Taxes-Personal 182,242 204,611 180,000 180,000 180,000 Motor Vehicle Tax 548,181 575,665 550,000 550,000 550,000 Intangible Tax 175,875 237,498 200,000 230,000 230,000 Prior Yr Prop Taxes-Personal 15,349 4,184 4,100 5,000 5,000 Real Estate Transfer Tax 43,544 53,571 50,000 55,000 55,000 Franchise Fees 1,925,622 1,842,164 1,800,000 1,800,000 1,800,000 Local Option Sales Tax 3,720,147 3,982,249 4,000,000 4,000,000 4,000,000 Alcohol Beverage Excise Tax 282,096 293,425 280,000 285,000 285,000 Business & Occupation Tax 576,349 613,094 585,000 590,000 590,000 Insurance Premium Tax 1,531,938 1,627,175 1,500,000 1,500,000 1,500,000 Financial Institution Tax 30,899 32,795 33,900 33,000 33,000 Penalties & Interest-Real Prop 70,352 32,758 29,000 20,000 20,000 Penalties & Interest-Pers Prop 231 775 950 1,000 1,000 Penalties & Interest-Business Lic 7,525 15,420 5,000 6,000 6,000 Penalties & Interest-Other 123 3,851 5,600 3,000 3,000 Total: Taxes 18,419,173 17,893,895 17,372,550 17,407,000 17,407,000 - LICENSES & PERMITS Alcohol Beverage Licenses 142,425 135,851 134,000 135,000 135,000 Advertising Fee 1,800 1,200 1,000 1,000 1,000 Pouring Permit 5,111 6,620 5,000 5,000 5,000 Solicitation Permit 390 195 100 300 300 Zoning & Land Use Permits 6,300 11,107 13,000 13,000 13,000 Land Disturbance 18,954 14,143 25,000 75,000 75,000 Modification 700 1,600 1,000 500 500 Variance 7,250 6,200 5,500 2,000 2,000 Seasonal & Special Events 860 1,360 800 700 700 Sign Permits 3,750 1,625 2,000 1,000 1,000 Building Permits 200,276 311,864 340,000 320,000 320,000 NPDES Fees 406 774 500 2,500 2,500 Total: Licenses & Permits 388,222 492,538 527,900 556,000 556,000 - CHARGES FOR SERVICES Precious Metals Work Permit Admin Fee - - - - - Finance Admin Fee 64,044 65,532 59,000 60,000 60,000 Court Admin Fee 171,153 187,144 150,000 150,000 150,000 Maps & Cert Letters 180 150 150 150 150 Plan Review Fees 60,308 104,363 65,000 100,000 100,000 Open Records Fees 830 854 600 350 350 Online Payment Convenience Fee 140 3,981 7,000 4,000 4,000 Development Bond Fee 200 4,450 1,000 500 500 Election Qualifying Fee 1,950 - 2,640 - - Accident Reports 5,220 3,632 1,000 1,000 1,000 Expungement Fees 1,825 1,955 1,700 1,700 1,700 Alarm Registration 7,825 5,450 - - - False Alarms 20,050 6,300 9,000 6,500 6,500 Fire Plan Review 1,635 543 700 600 600 Fire Inspection 2,200 2,850 2,000 2,000 2,000 Fingerprinting Fee - - - 700 700 Fingerprinting/Gold Buyers/Pawn Shops - - - 100 100 Medical Reimbursement - - - 10,000 10,000 CPR Classes 45 65 - 250 250 FY 2012 Actuals Revenues FY 2014 FY 2013 Amended Budget FY 2014 Budget 15 General Fund Account Name FY 2011 Actuals Budget Requests City Manager Approved Approved Budget FY 2012 Actuals Revenues FY 2014 FY 2013 Amended Budget Self Defense Class - - - 1,000 1,000 Background Check Fees 14,155 14,095 12,000 12,000 12,000 Activity Fees/Camp Bethwell 18,046 - - - - Activitiy Fees/Joyful Soles 12,415 13,019 12,000 26,950 26,950 Facility Rental 1,153 1,648 1,500 2,000 2,000 Activity Commissions 12,079 33,899 30,000 40,000 40,000 Bad Check Fees 150 210 180 60 60 Total: Charges for Services 395,604 450,141 355,470 419,860 419,860 - FINES & FORFEITURES Fines & Forfeitures 431,177 483,242 360,000 360,000 360,000 Ordinance Fines 225 - 1,000 - - Total: Fines & Forfeitures 431,401 483,242 361,000 360,000 360,000 - INVESTMENT INCOME Interest Revenue 5,306 3,720 3,000 2,500 2,500 Realized Gain/Loss on Investmt 17,908 12,692 10,000 12,000 12,000 Total: Investment Income 23,214 16,412 13,000 14,500 14,500 - CONTRIBUTIONS & DONATIONS Donation Revenue-Pub Sfty - - 1,358 - - Donation Revenue-Public Safety Fd - 5,875 3,317 - - Donation Revenue-R.A.D. - - 1,000 - - Donation Revenue-Golf Tournament - - 6,435 - - Donation Revenue-Community Development - - 88 - - Total: Contributions & Donations - 5,875 12,198 - - - MISCELLANEOUS REVENUE Cell Tower Lease 74,685 17,940 17,940 17,940 17,940 Lease-15315 Thompson Rd - - 4,770 - - Lease-15260 Bell Park Rd - - 50 - - Insurance Proceeds - 238 2,642 - - Insurance Proceeds-Pub Sfty 293 19,846 5,722 - - Insurance Proceeds-PW 7,350 10,902 6,784 - - Other Misc Revenue 37,363 26,096 7,500 9,100 9,100 Over/Short Cash Drawer 0 1 - - - Evidence Room Unclaimed Cash - 386 - - - Total: Miscellaneous Revenue 119,692 75,409 45,408 27,040 27,040 - OTHER FINANCING SOURCES Operating Transfers In-Htl/Mtl Fd 14,376 12,688 20,000 20,000 20,000 Sale of Surplus Equipment - 2,474 24,000 24,000 24,000 Total: Other Financing Sources 14,376 15,163 44,000 44,000 44,000 - TOTAL $ 19,791,682 $ 19,432,673 $ 18,731,526 $ 18,828,400 $ 18,828,400 $ - FY 2014 Budget 16 General Fund Expenditures FY 2014 Budget 17 General Fund Account Name FY 2011 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 101,587 101,000 101,389 101,001 101,001 STIPEND / THURMAN 79 477 2,000 2,000 2,000 STIPEND / KUNZ 585 3,314 2,000 2,000 2,000 STIPEND / LUSK - - 2,000 2,000 2,000 STIPEND / HEWITT - - 2,000 2,000 2,000 STIPEND / LONGORIA 213 418 2,000 2,000 2,000 STIPEND / LARGE 188 560 2,000 2,000 2,000 STIPEND / LOCKWOOD 813 819 3,000 3,000 3,000 Total: Salaries & Wages 103,465 106,588 116,389 116,001 116,001 - Employee Benefits EMPLOYEE BENEFITS / 401A (SS MATCH)3,839 3,778 3,813 3,791 3,791 EMPLOYEE BENEFITS / FICA MEDICARE 1,477 1,465 1,358 1,468 1,468 UNEMPLOYMENT INSURANCE 214 256 438 385 385 WORKER'S COMPENSATION (1,210) 148 139 381 381 Total: Employee Benefits 4,321 5,646 5,748 6,025 6,025 - Purchased Professional and Technical Services PROFESSIONAL FEES 18,700 - - - FACILITATOR/CONFERENCE 9,153 6,800 3,306 6,800 6,800 PROGRESS PARTNERS - - 25,000 25,000 25,000 Total: Purchased Professional and Technical Services 9,153 25,500 28,306 31,800 31,800 - Other Purchased Services ADVERTISING: High School Booster Ads 400 800 1,150 1,150 1,150 PRINTING: Business Cards, Name Badges 154 307 700 600 600 TRAVEL GENERAL 527 2,103 - - - ANNUAL GMA CONFERENCE 6,290 8,043 7,000 7,000 7,000 RETREAT - 254 - - - MAYOR'S DAY - 254 2,420 2,500 2,500 Total Travel 6,817 10,400 9,420 9,500 9,500 - DUES AND FEES GREATER NORTH FULTON CHAMBER 5,000 3,750 5,000 5,000 5,000 NORTH FULTON BUSINESS EXPO 1,500 700 - - - GEORGIA MUNICIPAL ASSOCIATION ANNUAL FEES 4,924 10,131 11,176 11,200 11,200 ARC REGISTRATION-LUNCH AND LEARN 30 - - - - Total Dues and Fees 11,454 14,581 16,176 16,200 16,200 - EDUCATION & TRAINING ANNUAL GMA CONFERENCE COSTS - 4,240 5,106 4,200 4,200 MAYOR'S DAY - 3,510 2,082 2,500 2,500 ELECTED OFFICIALS TRAINING 5,563 - 1,800 1,800 1,800 Total Education & Training 5,563 7,750 8,988 8,500 8,500 - Total: Other Purchased Services 24,388 33,838 36,434 35,950 35,950 - Supplies SUPPLIES / GENERAL SUPPLIES 313 286 500 500 500 SUPPLIES / FOOD/MEALS: Citizen Meetings 1,294 1,042 1,000 800 800 Total: Supplies 1,607 1,328 1,500 1,300 1,300 - Other Costs PAYMENT TO OTHERS / NON-RECURRING 274 323 500 500 500 Total: Other Costs 274 323 500 500 500 - Total: Mayor & Council 143,207 173,224 188,877 191,576 191,576 - FY 2012 Actuals Mayor & Council FY 2014 FY 2013 Amended Budget FY 2014 Budget 18 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 231,057 192,511 204,739 336,583 336,583 SALARIES AND WAGES / CAR ALLOWANCE 7,228 7,200 7,200 7,200 7,200 Total: Salaries & Wages 238,284 199,711 211,939 343,783 343,783 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 13,822 15,062 18,960 30,599 30,599 EMPLOYEE BENEFITS / 401A (SS MATCH)7,430 5,828 6,649 12,506 12,506 EMPLOYEE BENEFITS / FICA MEDICARE 3,338 2,771 2,958 4,837 4,837 401A 1% MATCH 2,205 1,454 2,040 3,334 3,334 PENSION (GMEBS)3,531 9,089 13,717 30,010 30,010 UNEMPLOYMENT INSURANCE 100 103 122 165 165 WORKER'S COMPENSATION (1,252) 640 867 1,312 1,312 FLEXIBLE SPENDING 2,400 2,400 - - - Total: Employee Benefits 31,575 37,347 45,313 82,763 82,763 - Purchased Professional and Technical Services PROFESSIONAL FEES STAFF RETREAT - 4,225 1,818 3,000 3,000 STAKEHOLDER SURVEY - - - - - ICMA LOCAL GOVT RESEARCH COLLABERATIVE - - - 5,000 5,000 OTHER 661 25,250 5,000 - - Total: Professional Fees 661 29,475 6,818 8,000 8,000 - Total: Purchased Professional and Technical Services 661 29,475 6,818 8,000 8,000 - Other Purchased Services COMMUNICATIONS 1,740 1,592 2,000 3,500 3,500 COMMUNICATIONS/POSTAGE - 7 225 200 200 PRINTING: Business Cards 155 93 158 176 176 TRAVEL GMA CONFERENCE 1,558 1,176 1,275 1,275 1,275 ICMA CONFERENCE 3,992 347 5,250 3,500 3,500 LEADERSHIP ICMA 4,452 2,267 - - - GCCMA CONFERENCE 609 - 500 500 500 OTHER 661 48 6,000 - - Total: Travel 11,272 3,838 13,025 5,275 5,275 - DUES AND FEES ICMA 1,121 881 1,754 2,800 2,800 GCCMA 125 52 125 125 125 CIVIC ORGANIZATION DUES - 275 1,100 2,400 2,400 ALLIANCE FOR INNOVATION - - - 2,500 2,500 GFOA MEMBERSHIP - - - 225 225 GGFOA MEMBERSHIP - 50 50 OTHER 49 - 174 - - Total: Dues and Fees 1,295 1,208 3,153 8,100 8,100 - EDUCATION & TRAINING GMA CONFERENCE 555 515 - 550 550 ICMA CONFERENCE - - 2,682 3,000 3,000 LEADERSHIP ICMA - - - - - GCCMA CONFERENCE - - 425 425 425 OTHER 305 1,265 300 300 300 Total: Education & Training 860 1,780 3,407 4,275 4,275 - MAINTENANCE CONTRACTS CONTRACT LABOR - 13,635 - - - GO-TO MEETING - 588 49 - - Total: Maintenance Contracts - 14,223 49 - - - Total: Other Purchased Services 15,322 22,742 22,017 21,526 21,526 - City Manager FY 2014 FY 2013 Amended Budget FY 2014 Budget 19 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget City Manager FY 2014 FY 2013 Amended Budget Supplies SUPPLIES / GENERAL SUPPLIES 573 680 950 1,000 1,000 SUPPLIES / FOOD/MEALS 1,012 674 1,000 1,000 1,000 Total: Supplies 1,585 1,354 1,950 2,000 2,000 - Machinery & Equipment OTHER EQUIPMENT - 289 120 240 240 Total: Machinery & Equipment - 289 120 240 240 - Total: City Manager 287,427 290,917 288,157 458,312 458,312 - FY 2014 Budget 20 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 139,690 123,446 121,700 107,736 107,736 Total: Salaries & Wages 139,690 123,446 121,700 107,736 107,736 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 11,745 7,518 22,260 19,200 19,200 EMPLOYEE BENEFITS / 401A (SS MATCH)5,238 4,615 5,439 4,018 4,018 EMPLOYEE BENEFITS / FICA MEDICARE 1,986 1,755 2,104 1,554 1,554 401A 1% MATCH 210 268 1,099 1,072 1,072 PENSION (GMEBS)3,531 6,360 8,100 9,642 9,642 UNEMPLOYMENT INSURANCE 299 97 238 110 110 WORKER'S COMPENSATION 891 875 343 407 407 FLEXIBLE SPENDING 2,400 2,400 4,800 4,800 4,800 Total: Employee Benefits 26,300 23,887 44,383 40,803 40,803 - Purchased Professional and Technical Services PROFESSIONAL FEES: Election Costs - 345 - 103,642 103,642 Total: Purchased Professional and Technical Services - 345 - 103,642 103,642 - Other Purchased Services COMMUNICATIONS 770 711 715 715 715 POSTAGE 27 - 350 400 400 ADVERTISING 759 951 900 800 800 PRINTING: Name plates, business cards, general 31 419 400 500 500 TRAVEL CVIOG 460 582 720 720 720 GMA ANNUAL CONFERENCE 839 - - - - GRA ANNUAL CONFERENCE 312 - - - Total: Travel 1,299 894 720 720 720 - DUES AND FEES GMC/FOA - - 60 60 60 GEORGIA RECORDS ASSOCIATION - 20 - - - MISC 20 - - - - Total: Dues and Fees 20 20 60 60 60 - EDUCATION & TRAINING CVIOG - 710 800 800 800 GMA ANNUAL CONFERENCE 370 - - - - GRA ANNUAL CONFERENCE 250 - - - Total: Education & Training 370 960 800 800 800 - CONTRACT LABOR 1,029 16,908 - MAINTENANCE CONTRACTS MUNICODE 10,250 13,741 21,957 20,000 20,000 GRANICUS 21,200 24,580 26,000 26,000 26,000 Total: Maintenance Contracts 31,450 38,322 47,957 46,000 46,000 - Total: Other Purchased Services 35,755 59,185 51,902 49,995 49,995 - Supplies SUPPLIES / GENERAL SUPPLIES 1,394 1,086 400 800 800 SUPPLIES / FOOD/MEALS - - - - - Total: Supplies 1,394 1,086 400 800 800 - Total: City Clerk 203,138 207,949 218,385 302,976 302,976 - City Clerk FY 2014 FY 2013 Amended Budget FY 2014 Budget 21 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Purchased Professional and Technical Services PROFESSIONAL FEES EXTINGUISHERS 94 526 720 720 720 Total: Professional Fees 94 526 720 720 720 - Total: Purchased Professional and Technical Services 94 526 720 720 720 - Purchased-Property Services VEHICLE REPAIRS & MAINTENANCE - 40 900 1,000 1,000 Total: Purchased-Property Services - 40 900 1,000 1,000 - Other Purchased Services COMMUNICATIONS / POSTAGE 7,330 8,416 6,500 2,000 2,000 DUES AND FEES: Costco Membership 50 - 130 130 130 MAINTENANCE CONTRACTS COFFEE SERVICE - - - - - SHREDDING 1,074 986 1,000 2,700 2,700 POSTAGE MACHINE & FOLDER/INSERTER - - 3,494 3,744 3,744 Total: Maintenance Contracts 1,074 986 4,494 6,444 6,444 - Total: Other Purchased Services 8,454 9,402 11,124 8,574 8,574 - Supplies GENERAL SUPPLIES OFFICE SUPPLIES 10,503 12,803 11,000 11,000 11,000 TONER 10,211 15,418 15,000 15,000 15,000 Total: General Supplies 20,714 28,222 26,000 26,000 26,000 - SUPPLIES / GASOLINE/DIESEL 604 1,226 920 1,500 1,500 Total: Supplies 21,318 29,448 26,920 27,500 27,500 - Machinery & Equipment FURNITURE & FIXTURES - 741 - - - Total: Machinery & Equipment - 741 - - - - Total: General Administration 29,866 40,157 39,664 37,794 37,794 - General Administration FY 2014 FY 2013 Amended Budget FY 2014 Budget 22 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 293,907 296,819 320,083 192,902 192,902 Total: Salaries & Wages 293,907 296,819 320,083 192,902 192,902 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 33,072 28,511 27,617 29,004 29,004 EMPLOYEE BENEFITS / 401A (SS MATCH)11,022 11,100 12,100 7,190 7,190 EMPLOYEE BENEFITS / FICA MEDICARE 4,022 4,027 4,500 2,781 2,781 401A 1% MATCH 2,248 2,496 2,930 1,751 1,751 PENSION (GMEBS)5,885 10,964 21,562 15,753 15,753 UNEMPLOYMENT INSURANCE 153 196 380 220 220 WORKER'S COMPENSATION 970 1,199 827 728 728 FLEXIBLE SPENDING 4,800 1,800 4,200 4,200 4,200 Total: Employee Benefits 62,172 60,293 74,116 61,627 61,627 - Purchased Professional and Technical Services ADMINISTRATIVE FEES BANK FEES 4,138 4,129 1,851 - - CREDIT CARD FEES 34,145 33,443 36,000 35,000 35,000 Total: Administrative Fees 38,283 37,572 37,851 35,000 35,000 - PROFESSIONAL FEES VALUATION ADVISORY GROUP 3,500 - - - - DUNS & BRADSTREET - - - - - AUDIT FEES 41,935 40,030 31,062 30,500 30,500 FINANCIAL ADVISOR - - - - - Total: Professional Fees 45,435 40,030 31,062 30,500 30,500 - Total: Purchased Professional and Technical Services 83,718 77,602 68,913 65,500 65,500 - Other Purchased Services COMMUNICATIONS 723 726 830 - - POSTAGE 9,962 4,990 8,200 7,500 7,500 ADVERTISING: Public Hearings & Bids 2,469 2,331 4,500 3,500 3,500 PRINTING CITY CHECKS 419 887 1,150 1,000 1,000 PROPERTY TAX BILLS 5,008 3,154 5,800 4,000 4,000 BUSINESS CARDS 31 - 193 186 186 Total: Printing 5,458 4,041 7,143 5,186 5,186 - TRAVEL CVIOG - - 1,103 1,000 1,000 GGFOA CONFERENCE - 508 254 - - OTHER 582 14 310 - - Total: Travel 582 522 1,667 1,000 1,000 - DUES AND FEES GFOA MEMBERSHIP 225 150 225 - - GGFOA MEMBERSHIP 50 50 50 50 50 CAFR AWARD FEES 435 435 435 435 435 GOV DEALS - - 1,725 2,000 2,000 CIVIC ORGANIZATION DUES - - 1,064 - - OTHER 20 - - - - Total: Dues & Fees 730 635 3,499 2,485 2,485 - EDUCATION & TRAINING CARL VINSON TRAINING 358 129 658 900 900 GGFOA CONFERENCE - 295 595 - - GFOA CPFO CERTIFICATION - - - - - OTHER 580 45 285 - - Total: Education & Training 938 469 1,538 900 900 - CONTRACT LABOR - 9,700 - - - Finance FY 2014 FY 2013 Amended Budget FY 2014 Budget 23 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Finance FY 2014 FY 2013 Amended Budget MAINTENANCE CONTRACTS - 374 184 - - Total: Other Purchased Services 20,862 23,788 27,561 20,571 20,571 - Supplies SUPPLIES / GENERAL SUPPLIES 564 179 850 1,200 1,200 Total: Supplies 564 179 850 1,200 1,200 - Machinery & Equipment FURNITURE & FIXTURES 946 - - OTHER EQUIPMENT OTHER EQUIP/CELL PHONES - - 15 - - Total: Machinery & Equipment 946 - 15 - - - Total: Finance 462,168 458,680 491,538 341,800 341,800 - FY 2014 Budget 24 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Purchased Professional and Technical Services PROFESSIONAL FEES / LEGAL FEES 195,979 231,642 230,000 230,000 230,000 Total: Purchased Professional and Technical Services 195,979 231,642 230,000 230,000 230,000 - Total: Legal 195,979 231,642 230,000 230,000 230,000 - Legal FY 2014 FY 2013 Amended Budget FY 2014 Budget 25 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 18,590 - - - 85,001 Total: Salaries & Wages 18,590 - - - 85,001 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 659 - - - 10,048 EMPLOYEE BENEFITS / 401A (SS MATCH)697 - - - 3,188 EMPLOYEE BENEFITS / FICA MEDICARE 253 - - - 1,233 401A 1% MATCH - - - - 416 PENSION (GMEBS)4,708 - - - 7,650 UNEMPLOYMENT INSURANCE - - - - 55 WORKER'S COMPENSATION 799 286 - - 323 Total: Employee Benefits 7,116 286 - - 22,913 - Purchased Professional and Technical Services PROFESSIONAL FEES 1,725 - 18,467 20,000 28,500 Total: Purchased Professional and Technical Services 1,725 - 18,467 20,000 28,500 - Other Purchased Services COMMUNICATIONS CELL PHONE 1,659 774 819 1,000 1,000 FIRE DEPT POTS LINES 11,256 11,179 11,491 12,000 12,000 ATT - CITY HALL POTS LINES/BANDWITH 89,359 101,893 79,200 94,200 94,200 ATT - PUBLIC SAFETY BANDWITH - 4,209 17,600 20,000 20,000 POSTAGE 43 - - - - Total: Communications 102,317 118,055 109,110 127,200 127,200 - CONTRACT LABOR 6,860 - - MAINTENANCE CONTRACTS - OPTIVIEW 12,100 16,575 21,850 13,000 13,000 GODADDY .COM - - 1,225 1,425 1,425 EXPERTS-EXCHANGE 155 155 160 160 160 ENERGOV 26,544 7,695 12,147 26,544 26,544 ARC GIS 7,700 5,133 7,726 7,800 7,800 SHORETEL 5,874 1,847 6,463 5,000 5,000 INCODE - 15,293 20,454 22,500 22,500 MDS MAINTENANCE 6,000 - - - - ALEN SIMS 2,220 1,440 1,800 1,800 1,800 OFFSITE BACKUP 9,850 8,975 8,175 13,000 13,000 FIREHOUSE 9,285 6,964 10,966 13,846 13,846 NETMOTION 1,506 2,485 5,034 7,183 7,183 GUARDIAN TRACKING 680 340 1,156 1,200 1,200 OSSI 26,576 29,046 32,118 33,000 33,000 DIGICERT 328 367 226 350 350 SYMANTEC ANTI-VIRUS - 1,867 934 - - IT IGA JOHNS CREEK 186,141 224,084 239,000 255,000 65,000 BARRACUDA MESSAGE MAINT.3,652 2,561 3,123 4,415 4,415 L-3 COMMUNICATIONS - - 9,899 11,250 11,250 EMS TRAINING AIDS - 2,813 3,538 3,538 3,538 PINPOINT - - - 3,180 3,180 MICROPAVER - - - 550 550 Total: Maintenance Contracts 298,611 327,639 385,994 424,741 234,741 - Total: Other Purchased Services 407,788 445,694 495,104 551,941 361,941 - Supplies SUPPLIES / GENERAL SUPPLIES 113 - - - - PRINTER MAINTENANCE KITS 651 891 1,159 1,500 1,500 PLOTTER INK 324 557 264 750 750 PLOTTER PAPER 649 534 300 750 750 Information Technology FY 2014 FY 2013 Amended Budget FY 2014 Budget 26 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Information Technology FY 2014 FY 2013 Amended Budget Total: General Supplies 1,737 1,983 1,723 3,000 3,000 - SUPPLIES / FOOD/MEALS - - - Total: Supplies 1,737 1,983 1,723 3,000 3,000 - Machinery & Equipment COMPUTER / SOFTWARE 50 1,556 4,000 4,000 4,000 OSSI JAIL MODULE - - 9,000 9,000 9,000 Total: Computer/Software 50 1,556 13,000 13,000 13,000 - COMPUTER / HARDWARE 1,477 27,093 82,076 50,000 50,000 OTHER EQUIPMENT COMPUTER EQUIP&SUPPLIES 7,878 3,071 5,940 4,000 4,000 DESKTOP PRINTERS 576 1,122 14,598 11,200 11,200 CITY PHONE SYSTEM 165 2,382 1,000 1,000 1,000 SCANNERS - 1,335 - CELL PHONES 918 - 68 67 67 Total: Other Equipment 9,538 7,910 21,606 16,267 16,267 - Total: Machinery & Equipment 11,065 36,560 116,682 79,267 79,267 - Total: Information Technology 448,021 484,523 631,976 654,208 580,622 - FY 2014 Budget 27 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 148,108 151,292 175,910 134,798 134,798 Total: Salaries & Wages 148,108 151,292 175,910 134,798 134,798 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 14,638 12,549 19,081 29,216 29,216 EMPLOYEE BENEFITS / 401A (SS MATCH)5,554 5,658 6,612 7,125 7,125 EMPLOYEE BENEFITS / FICA MEDICARE 2,052 2,102 2,438 2,755 2,755 401A 1% MATCH - - 293 1,900 1,900 PENSION (GMEBS)2,354 6,722 12,570 17,095 17,095 TUITION REIMBURSEMENT 3,000 3,000 - - - UNEMPLOYMENT INSURANCE 61 67 141 165 165 WORKER'S COMPENSATION 459 410 281 722 722 FLEXIBLE SPENDING - - 826 1,000 1,000 Total: Employee Benefits 28,119 30,509 42,242 59,978 59,978 - Purchased Professional and Technical Services ADMINISTRATIVE FEES FLEXIBLE SPENDING ADMIN.4,534 3,430 3,200 4,020 4,020 ICMA RC FEES 2,000 2,000 3,000 3,000 3,000 PAYROLL FEES 15,529 25,800 37,921 34,000 34,000 ADP FOR HRIS 9,215 7,358 - Total: Administrative Fees 31,278 38,589 44,121 41,020 41,020 - PROFESSIONAL FEES 90 RANDOM DRUG SCREEN 842 614 840 800 800 PRE-EMPLOYMENT DRUG SCREEN 770 100 - POLICE POST-OFFER PHYSICALS 540 1,170 1,800 1,180 1,180 FIRE POST-OFFER PHYSICALS 2,790 1,200 2,400 2,000 2,000 EAP SERVICES - 280 4,046 4,220 4,220 EAP ON-CALL SERVICES 7 3,760 - 1,000 1,000 Total: Professional Fees 4,949 7,124 9,086 9,200 9,200 - CONTRACTED - - - Total: Purchased Professional and Technical Services 36,227 45,712 53,297 50,220 50,220 - Other Purchased Services COMMUNICATIONS 715 726 732 732 732 COMMUNICATIONS/POSTAGE - 13 78 200 200 ADVERTISING 150 880 956 1,000 1,000 PRINTING - - 44 50 50 TRAVEL - IPMA CONFERENCES 363 - - 1,530 1,530 SHRM CONFERENCES - 543 - - GLGPA CONFERENCE - 959 1,500 1,500 GRA CONFERENCE - - 866 450 450 Total: Travel 363 - 2,368 3,480 3,480 - DUES AND FEES SHRM - 150 315 360 360 IPMA - 121 511 379 379 GLGPA - 75 125 100 100 WORLD AT WORK - 245 - 350 350 GEORGIA RECORDS ASSOCIATION - - - 20 20 OTHER 1,169 25 20 Total: Dues & Fees 1,169 616 971 1,209 1,209 - EDUCATION & TRAINING - GLGPA CONFERENCE 653 - 482 1,185 1,185 EMPLOYEE TRAINING 2,620 4,777 2,500 2,000 2,000 IPMA CONFERENCE - 918 1,500 1,500 Human Resources FY 2014 FY 2013 Amended Budget FY 2014 Budget 28 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Human Resources FY 2014 FY 2013 Amended Budget SHRM CONFERENCES - 400 - - EMPLOYEE WELLNESS - - 2,945 7,000 7,000 GRA CONFERENCE - - - 250 250 Total: Education & Training 3,273 4,777 7,245 11,935 11,935 - Total: Other Purchased Services 5,669 7,012 12,394 18,606 18,606 - Supplies SUPPLIES / GENERAL SUPPLIES 78 410 1,800 1,000 1,000 5 YEAR PINS - 942 1,837 455 455 Total: General Supplies 78 1,352 3,637 1,455 1,455 - SUPPLIES / FOOD/MEALS 480 709 1,400 1,000 1,000 Total: Supplies 559 2,061 5,037 2,455 2,455 - Machinery & Equipment FURNITURE & FIXTURES - 161 36 315 315 OTHER EQUIP/CELL PHONE REPLACEMENT - 52 110 100 100 Total: Machinery & Equipment - 213 146 415 415 - Total: Human Resources 218,681 236,799 289,026 266,472 266,472 - FY 2014 Budget 29 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Insurance GENERAL LIABILITY 33,758 30,256 36,195 36,195 36,195 LAW ENFORCEMENT LIABILITY 9,149 10,073 11,897 11,897 11,897 PUBLIC OFFICIALS LIABILITY 58,659 62,161 73,165 73,165 73,165 AUTOMOBILE LIABILITY 23,835 26,660 31,548 32,015 32,015 PROPERTY & EQUIPMENT LIABILITY 3,884 3,852 4,695 4,228 4,228 AUTO PHYSICAL DAMAGE 10,521 11,658 13,466 13,466 13,466 BOILER & MACHINERY 739 748 853 853 853 CLAIMS AND ADJUSTMENTS 6,122 20,000 20,000 20,000 20,000 POLICE ANIMAL MORTALITY 1,156 1,003 900 900 900 CRIME/FIDELITY 1,784 1,975 2,296 2,296 2,296 POLLUTION 9,430 13,202 - - - Total: Insurance 159,036 181,587 195,015 195,015 195,015 - Total: Risk Management 159,036 181,587 195,015 195,015 195,015 - Risk Management FY 2014 FY 2013 Amended Budget FY 2014 Budget 30 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Purchased Professional and Technical Services PROFESSIONAL FEES 36,662 12,580 - - - CONTRACTED/MOWING AT FACILITIES 575 - - - - FACILITIES REPAIRS & MAINTENANCE 1,665 14,529 3,400 2,400 2,400 GROUNDS REPAIRS & MAINTENANCE 850 1,480 500 5,000 5,000 Total: Purchased Professional and Technical Services 39,752 28,589 3,900 7,400 7,400 - Purchased-Property Services RENTAL LAND & BUILDINGS 465,135 474,438 321,422 437,500 437,500 Total: Purchased-Property Services 465,135 474,438 321,422 437,500 437,500 - Other Purchased Services OTHER PURCHASED SERVICES 32,586 18,054 18,880 - - Total: Other Purchased Services 32,586 18,054 18,880 - - - Other Costs INTERGOVERNMENTAL 6,281 2,119 8,200 - - Total: Other Costs 6,281 2,119 8,200 - - - Total: General Government Buildings 543,754 523,200 352,402 444,900 444,900 - General Government Buildings FY 2014 FY 2013 Amended Budget FY 2014 Budget 31 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 61,114 62,476 113,600 134,169 134,169 Total: Salaries & Wages 61,114 62,476 113,600 134,169 134,169 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 7,011 6,292 11,275 19,369 19,369 EMPLOYEE BENEFITS / 401A (SS MATCH) 2,292 2,336 4,270 5,008 5,008 EMPLOYEE BENEFITS / FICA MEDICARE 851 862 1,600 1,937 1,937 401A 1% MATCH 562 519 957 1,191 1,191 PENSION (GMEBS) 1,177 2,773 7,750 10,718 10,718 TUITION REIMBURSEMENT - - - 3,000 3,000 UNEMPLOYMENT INSURANCE 31 34 180 165 165 WORKER'S COMPENSATION 500 266 141 2,403 2,403 FLEXIBLE SPENDING - - 1,200 1,200 1,200 Total: Employee Benefits 12,423 13,083 27,373 44,991 44,991 - Purchased Professional and Technical Services PROFESSIONAL FEES PHOTOGRAPHY 375 433 550 1,500 1,500 WEBSITE DESIGN 345 460 1,150 700 700 MOBILE SITE - 1,120 - - - Total: Professional Fees 720 2,013 1,700 2,200 2,200 - Total: Purchased Professional and Technical Services 720 2,013 1,700 2,200 2,200 - Other Purchased Services COMMUNICATIONS 594 592 989 1,000 1,000 POSTAGE 28 - 16 100 100 ADVERTISING 1,386 1,250 7,792 6,000 6,000 PRINTING - 3,937 12,340 10,000 10,000 TRAVEL 105 - - - - DUES & FEES PUBLIC RELATIONS SOCIETY OF AMERICA - 225 - - - CITY/COUNTY OF GA MARKETING ASSOC - 375 895 375 375 TECHNOLOGY ASSOC OF GEORGIA - 245 - - - NORTH FULTON BUSINESS EXPO - - 914 1,000 1,000 Total: Dues & Fees - 845 1,809 1,375 1,375 - EDUCATION & TRAINING 1,520 249 1,660 2,000 2,000 MAINTENANCE CONTRACTS CONSTANT CONTACT 500 700 600 600 600 WEBSITE MAINTENANCE 1,750 875 2,336 2,500 2,500 FLICKR - - 25 25 25 Total: Maintenance Contracts 2,250 1,575 2,961 3,125 3,125 - Total: Other Purchased Services 5,883 8,448 27,567 23,600 23,600 - Supplies SUPPLIES / GENERAL SUPPLIES 68 329 782 250 250 PROMOTIONAL / PROMOTIONAL ITEMS - - 468 1,000 1,000 Total: Supplies 68 329 1,250 1,250 1,250 - Machinery & Equipment FURNITURE & FIXTURES - - 660 500 500 OTHER EQUIPMENT CAMERAS - 443 840 500 500 CELL PHONE 50 22 - - - Total: Other Equipment 50 464 840 500 500 - Total: Machinery & Equipment 50 464 1,500 1,000 1,000 - Total: Public Information & Marketing 80,257 86,813 172,990 207,210 207,210 - Public Information & Marketing FY 2014 FY 2013 Amended Budget FY 2014 Budget 32 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 155,603 163,809 173,371 171,171 171,171 OVERTIME - 6,220 - 5,600 5,600 STIPEND 4,246 4,431 4,730 4,800 4,800 Total: Salaries & Wages 159,850 174,459 178,101 181,571 181,571 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 14,241 17,888 14,096 19,211 19,211 EMPLOYEE BENEFITS / 401A (SS MATCH)5,842 6,174 6,537 6,408 6,408 EMPLOYEE BENEFITS / FICA MEDICARE 2,251 2,320 2,409 2,480 2,480 401A 1% MATCH 847 823 933 1,079 1,079 PENSION (GMEBS)2,354 4,343 7,210 9,711 9,711 UNEMPLOYMENT INSURANCE 228 172 326 385 385 WORKER'S COMPENSATION 3,576 3,773 4,539 1,872 1,872 FLEXIBLE SPENDING - - 2,400 2,400 2,400 Total: Employee Benefits 29,339 35,492 38,450 43,546 43,546 - Purchased Professional and Technical Services PROFESSIONAL FEES TRANSLATORS 5,808 5,773 6,500 6,500 6,500 COURT APPOINTED ATTORNEY 3,893 4,549 8,603 7,000 7,000 SUBSTITUTE JUDGES - 300 600 1,000 1,000 SUBSTITUTE SOLICITORS - 600 - 1,000 1,000 Total: Professional Fees 9,702 11,222 15,703 15,500 15,500 - Total: Purchased Professional and Technical Services 9,702 11,222 15,703 15,500 15,500 - Other Purchased Services COMMUNICATIONS 783 807 922 1,422 1,422 POSTAGE - - 620 600 600 PRINTING 1,842 448 500 800 800 TRAVEL 1,934 - GCCA Conference (2)- 1,885 1,634 1,500 1,500 Municipal Court Clerk Annual Training - 178 172 200 200 GCIC TAC Conference 638 - - - Total: Travel 1,934 2,701 1,806 1,700 1,700 - DUES AND FEES 210 - - - - GCCA - - 75 100 100 Municipal Court Clerk - - 44 35 35 JUDGES MUNICIPAL DUES - - 125 100 100 Total: Dues and Fees 210 - 244 235 235 - EDUCATION & TRAINING GCCA CONFERENCE 400 400 410 420 420 COURT CLERK ASSOC 150 150 150 150 150 JUDGES TRAINING 225 450 225 845 845 MSU CERTIFICATE 432 146 - 200 200 GCIC TAC Conference - 105 - - - Total: Education & Training 1,207 1,251 785 1,615 1,615 - MAINTENANCE CONTRACTS MAINT CONTRACTS/ONLINE PYMT SYSTEM 239 239 240 240 240 MAINT CONTRACTS/PANIC BUTTON 264 396 400 400 400 Total: Maintenance Contracts 503 635 640 640 640 - Total: Other Purchased Services 6,480 5,842 5,517 7,012 7,012 - Supplies SUPPLIES / GENERAL SUPPLIES 445 416 300 300 300 SUPPLIES / BOOKS AND PERIODICALS 199 235 150 150 150 Total: Supplies 643 651 450 450 450 - Machinery & Equipment Municipal Court FY 2014 FY 2013 Amended Budget FY 2014 Budget 33 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Municipal Court FY 2014 FY 2013 Amended Budget FURNITURE & FIXTURES 632 - 103 - - OTHER EQUIPMENT 617 - - - - Total: Machinery & Equipment 1,248 - 103 - - - Total: Municipal Court 207,261 227,666 238,324 248,079 248,079 - FY 2014 Budget 34 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 1,413,165 1,506,184 1,676,559 1,715,856 1,715,856 SALARIES AND WAGES / OVERTIME 46,718 60,806 71,000 60,000 60,000 SALARIES AND WAGES / RESTRICTED ON-CALL PAY - 8,900 8,900 8,900 SALARIES AND WAGES / HOLIDAY PAY 65,901 76,596 94,000 94,000 94,000 Total: Salaries & Wages 1,525,784 1,643,587 1,850,459 1,878,756 1,878,756 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 194,806 212,873 260,000 333,366 333,366 EMPLOYEE BENEFITS / 401A (SS MATCH) 57,396 61,812 63,585 64,180 64,180 EMPLOYEE BENEFITS / FICA MEDICARE 21,140 22,920 24,587 24,828 24,828 401A 1% MATCH 10,465 9,508 16,749 16,902 16,902 PENSION (GMEBS) 37,665 72,478 113,270 152,124 152,124 TUITION REIMBURSEMENT 1,798 1,174 3,000 6,000 6,000 UNEMPLOYMENT INSURANCE 1,019 1,246 2,424 1,980 1,980 WORKER'S COMPENSATION 93,497 59,558 59,531 86,074 86,074 FLEXIBLE SPENDING 10,800 5,800 4,200 4,200 4,200 Total: Employee Benefits 428,587 447,369 547,346 689,654 689,654 - Purchased Professional and Technical Services PROFESSIONAL FEES 1,945 188 1,500 8,800 8,800 LASER & RADAR RECERTIFICATION 1,105 858 1,100 1,100 1,100 K-9 4,262 1,315 306 2,500 2,500 NEW EMPLOYEES - - 750 - - GRAPHICS FOR PATROL CARS 1,200 1,390 1,740 2,000 2,000 INMATE MEDICAL SERVICES 3,938 31,336 24,000 40,000 35,000 TAG & TITLE APPLICATIONS 612 395 600 600 600 RECRUITMENT TESTING-POLYGRAPH 1,100 1,750 1,500 1,500 1,500 RECRUITMENT TESTING - PYSCH 2,400 4,000 3,600 3,000 3,000 WRITTEN ENTRY LEVEL TEST 505 1,320 1,190 1,200 1,200 PROMOTION EXAMINATIONS 495 537 1,000 1,100 1,100 EMPLOYMENT BACKGROUND CHECKS 727 1,282 1,500 1,500 1,500 IACP NET YEARLY FEES 800 600 1,000 1,000 1,000 HEALTH & WELLNESS PROGRAM 6,750 8,160 9,000 9,000 9,000 Total: Professional Fees 25,839 53,130 48,786 73,300 68,300 - PROFESSIONAL FEES / INVESTIGATIONS INVESTIGATIVE DATABASE SUB - - 2,200 3,520 3,520 OTHER INVESTIGATIVE FEES 443 1,619 1,500 1,500 1,500 Total: Professional Fees/Investigations 443 1,619 3,700 5,020 5,020 - EQUIPMENT REPAIR & MAINT 381 202 700 500 500 EQUIPMENT R&M/MOTOROLA RADIOS 845 1,253 1,000 1,000 1,000 Total: Equipment Repair & Maintenance 1,227 1,455 1,700 1,500 1,500 - FACILITIES REPAIR & MAINT - - 1,900 2,000 2,000 VEHICLE REPAIR & MAINT 64,048 95,863 95,722 85,000 85,000 RENTAL LAND & BUILDINGS: Range fees 400 4,740 6,680 6,680 6,680 Total: Purchased Professional and Technical Services 91,957 156,807 158,488 173,500 168,500 - Other Purchased Services COMMUNICATIONS 21,562 27,638 30,180 30,180 30,180 POSTAGE 307 63 1,403 1,500 1,500 PRINTING CITATIONS, FORMS & DOCUMENTS 1,701 2,401 2,500 2,000 2,000 BUSINESS CARDS 1,073 1,000 1,400 1,200 1,200 Total: Printing 2,774 3,401 3,900 3,200 3,200 - TRAVEL 5,177 810 2,335 2,000 2,000 CRUISE CARDS 405 375 500 350 350 IACP CONFERENCE - 2,295 2,300 2,300 2,300 Police FY 2014 FY 2013 Amended Budget FY 2014 Budget 35 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Police FY 2014 FY 2013 Amended Budget CALEA CONFERENCE - 864 2,900 3,800 3,800 UPD - 1,033 1,500 1,500 1,500 K-9 - - - 250 250 SWAT - 55 1,200 1,200 1,200 RECORDS CLERK CONFERENCE - 392 700 700 700 GACP CONFERENCE - 805 886 900 900 GPSTC - 1,039 700 700 700 CID TRAVEL - 1,000 2,000 2,000 GPAC TRAVEL - 630 1,760 1,760 AA/TAC CONFERENCE - - 500 500 COMMAND COLLEGE - - 2,208 2,208 Total: Travel 5,582 7,668 14,651 20,168 20,168 - DUES AND FEES 3,124 508 600 500 500 GEORGIA POLICE ACCREDITATION COALITION 50 56 94 100 100 GEORGIA ASSN OF CHIEFS OF POLICE 725 545 700 700 700 INTERNATIONAL ASSN OF CHIEFS OF POLICE 360 210 480 480 480 POST FEES 60 120 383 400 400 ACCREDITATION FEES - - - 3,065 3,065 IALEFI - 41 55 65 65 CID CONFIDENTIAL FUNDS - - 500 500 500 Total: Dues and Fees 4,319 1,480 2,812 5,810 5,810 - EDUCATION & TRAINING - 938 1,275 1,500 1,500 PROFESSIONAL DEVELOPMENT UPD 913 765 1,000 1,000 1,000 GACP CONFERENCE 350 365 375 400 400 RECORDS CLERK CONFERENCE - 500 225 350 350 AA/TAC CONFERENCE - - 225 225 225 CRIMINAL INVESTIGATIONS - 545 2,000 2,000 2,000 CANINE TRAINING 200 175 - 250 250 NCGLEA 5,960 600 6,400 6,400 6,400 IACP CONFERENCE 495 275 350 400 400 SWAT - - 1,000 1,200 1,200 PROFESSIONAL MANAGEMENT PROGRAM - 2,063 3,907 5,820 5,820 CALEA CONFERENCE - 675 1,350 2,720 2,720 R.A.D - - 2,160 2,000 2,000 INSTRUCTOR TRAINING - - 1,850 2,500 2,500 GPAC TRAINING - - 400 400 400 COMMAND COLLEGE - - - 3,800 3,800 Total: Education & Training 7,918 6,901 22,517 30,965 30,965 - MAINTENANCE CONTRACTS INMATE SERVICES - - 2,500 5,000 5,000 PROPERTY & EVIDENCE IGA 54,417 63,479 65,200 60,000 60,000 800 MHZ FEES TO FULTON CTY 7,993 10,819 12,466 20,000 20,000 INNOVATIVE DATA SOLUTIONS 6,528 1,668 4,052 4,052 4,052 ANIMAL CONTROL - FULTON CO 19,976 16,134 23,907 24,000 24,000 CHOICEPOINT/CLEAR 2,354 3,275 4,015 4,000 4,000 CRIME REPORTS 4,663 3,576 4,700 4,700 4,700 CELLEBRITE SYS - 2,999 2,999 3,000 3,000 AFIS CIRCUIT - - 7,900 10,300 10,300 RING CENTRAL - - - 400 400 ELECTRONIC WARRANT INTERCHANGE - - - 1,200 1,200 Total: Maintenance Contracts 95,931 101,950 127,739 136,652 136,652 - Total: Other Purchased Services 138,393 149,101 203,202 228,475 228,475 - Supplies SUPPLIES / GENERAL SUPPLIES 6,990 13,671 12,000 12,000 12,000 FY 2014 Budget 36 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Police FY 2014 FY 2013 Amended Budget AMMUNITION 4,920 6,162 11,620 15,000 15,000 K-9 125 779 459 500 500 NEW EMPLOYEES 1,518 2,283 4,838 5,000 5,000 RANGE SUPPLIES 288 1,986 1,000 1,000 1,000 FIRST AID KITS 505 - 400 400 400 ALCO SENSOR MOUTH PIECES - - 200 200 200 ID CARDS AND SETUP FEE 372 137 400 400 400 GOLF TOURNAMENT SUPPLIES - - 6,903 - - JAIL SUPPLIES - - 1,000 1,500 1,500 Total: General Supplies 14,718 25,017 38,820 36,000 36,000 - SUPPLIES / GASOLINE/DIESEL 129,644 142,009 142,000 130,000 130,000 SUPPLIES / FOOD/MEALS 34 35 558 500 500 BOOK & PERIODICALS/EDUCATION & REFERENCE 269 54 200 200 200 SUPPLIES / UNIFORMS 20,380 32,927 32,428 28,000 28,000 AWARDS AND RECOGNITION 670 1,396 1,022 1,000 1,000 BODY ARMOR 4,188 4,000 4,000 Total: Supplies/Uniforms 21,050 34,323 37,638 33,000 33,000 - Total: Supplies 165,715 201,437 219,216 199,700 199,700 - Machinery & Equipment FURNITURE & FIXTURES 646 494 1,000 1,000 1,000 OTHER EQUIPMENT 5,747 5,584 5,800 - - CRIME PREVENTION MATERIALS 3,164 7,434 8,317 12,740 12,740 ICOP STORAGE 1,053 80 1,000 1,500 1,500 TRAINING AIDS - - 231 500 500 FIRE EXTINGUISHERS 13 277 1,968 750 750 TICKET PRINTERS - - 4,520 5,000 5,000 SWAT - - 8,054 2,000 2,000 PATROL EQUIPMENT - - - 6,500 6,500 AEDS - - 3,138 - - LASERS - - 4,030 - 4,030 ALCO SENSORS - - 928 - 928 CELL PHONES 197 523 500 500 500 WEAPONRY 4,640 3,735 4,300 6,500 6,500 CAMERAS 51,331 68,639 6,500 2,000 2,000 MOTOROLA RADIOS 3,874 14,375 9,000 11,000 11,000 HARDWARE - - - - - OTHER - - 9,787 16,700 16,700 Total: Other Equipment 70,019 100,647 68,073 65,690 70,648 - OTHER EQUIPMENT/INVESTIGATIONS CRIME SCENE KITS-UPD - 1,098 1,500 1,000 1,000 CRIME SCENE EQUIP -CID 1,406 980 1,000 1,000 1,000 CELLEBRITE SYS 8,085 - - - - SURVEILLANCE EQUIP 995 - - - - LANGUAGE LINE - - 150 150 150 TRAFFIC ACC. INVEST. 508 - 500 500 500 Total: Other Equipment/Investigations 10,994 2,078 3,150 2,650 2,650 - Total: Machinery & Equipment 81,660 103,219 72,223 69,340 74,298 - Total: Police 2,432,095 2,701,521 3,050,934 3,239,425 3,239,383 - FY 2014 Budget 37 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 2,486,931 2,614,131 2,772,950 3,020,005 3,020,005 SALARIES AND WAGES / OVERTIME 56,422 42,482 60,500 60,000 60,000 SALARIES AND WAGES / HOLIDAY PAY 107,129 91,996 114,000 114,000 114,000 Total: Salaries & Wages 2,650,482 2,748,609 2,947,450 3,194,005 3,194,005 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 370,289 362,238 413,000 546,665 546,665 EMPLOYEE BENEFITS / 401A (SS MATCH)99,388 102,676 105,000 113,142 113,142 EMPLOYEE BENEFITS / FICA MEDICARE 36,809 37,731 40,600 43,767 43,767 401A 1% MATCH 24,401 22,820 28,793 30,166 30,166 PENSION (GMEBS)70,490 118,857 198,000 271,474 271,474 TUITION REIMBURSEMENT 5,100 4,750 10,000 10,000 10,000 UNEMPLOYMENT INSURANCE 2,245 1,927 3,550 3,135 3,135 WORKER'S COMPENSATION 119,875 69,463 72,760 96,454 96,454 FLEXIBLE SPENDING 27,621 24,000 24,800 24,800 24,800 Total: Employee Benefits 756,219 744,462 896,503 1,139,603 1,139,603 - Purchased Professional and Technical Services PROFESSIONAL FEES 110 - - 3,600 3,600 HEALTH & WELLNESS PROGRAM 15,723 14,576 15,000 16,000 16,000 TLAER TRAINING INSTRUCTOR 170 - - - - MEDICAL DIRECTION 27,530 20,000 20,000 20,000 20,000 BIO HAZARD WASTE DISPOSAL - - 1,300 1,300 1,300 FIRE ACCREDITATION - 525 - - - Total: Professional Fees 43,533 35,101 36,300 40,900 40,900 - GARBAGE PICKUP 4,699 4,663 6,200 6,400 6,400 EQUIPMENT REPAIR & MAINT - - STATION EQUIPMENT R & M 11,406 10,328 18,235 18,205 18,205 BREATHING APPARATUS TESTING/REPAIR 6,417 6,628 4,850 6,950 6,950 INSPECT/REPAIR HYD. RESCUE TOOLS 2,707 3,253 3,000 5,980 5,980 APPARATUS R&M INCLUDING PUMP TEST 39,344 47,384 55,000 48,172 48,172 APPARATUS EMERGENCY REPAIRS 13,865 44,059 34,000 35,000 35,000 GAS DETECTOR REPAIR 648 711 3,131 2,275 2,275 NOZZLES, VALVES, APPLIANCES, HOSE 439 3,248 7,000 6,000 6,000 ANNUAL HYDRANT MAINTENANCE 827 433 2,784 2,800 2,800 LADDER TESTING 1,498 1,298 1,500 1,500 1,500 THERMAL IMAGING CAMERA MAINTENANCE - - 2,900 3,000 3,000 Total: Equipment Repair & Maintenance 77,151 117,341 132,400 129,882 129,882 - FACILITY REPAIR & MAINT - - 70 12,000 12,000 VEHICLE REPAIR & MAINT 3,150 2,101 9,580 7,710 7,710 GROUNDS REPAIR & MAINT - 1,144 6,000 6,135 6,135 Total: Purchased Professional and Technical Services 128,533 160,350 190,550 203,027 203,027 - Purchased-Property Services RENTAL LAND & BUILDINGS - - 2,130 2,000 2,000 STATION 43 LEASE 96,694 230,277 222,457 222,011 222,011 Total: Rental Land & Buildings 96,694 230,277 224,587 224,011 224,011 - RENTAL EQUIP & VEHICLES - 230 500 500 500 Total: Purchased-Property Services 96,694 230,507 225,087 224,511 224,511 - Other Purchased Services COMMUNICATIONS 12,575 13,357 15,000 15,000 15,000 POSTAGE 93 - 150 200 200 PRINTING 46 66 70 100 100 TRAVEL 2,340 3,094 9,410 - - GA FIRE CHIEF'S CONFERENCE 450 450 INTERNATIONAL ASSOC OF FIRE CHIEFS 1,380 1,380 Fire FY 2014 FY 2013 Amended Budget FY 2014 Budget 38 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Fire FY 2014 FY 2013 Amended Budget SOUTHEASTERN FIRE CHIEFS ASSOC 600 600 STAFF & COMMAND 1,200 1,200 FDIC 525 525 GA EMS & EDUCATORS CONFERENCE 628 628 SOUTHEASTERN TRAINING CONF 780 780 ARSON SEMINAR 720 720 INSPECTOR/PUB-ED SEMINAR 270 270 FIRE INSPECTOR SYMPOSIUM 270 270 Total: Travel 2,340 3,094 9,410 6,823 6,823 - DUES AND FEES - 36 200 - - PROFESSIONAL LICENSE RENEWALS 3,631 2,437 4,788 - - SUBSCRIPTIONS 250 64 300 300 300 NATIONAL REGISTRY 320 320 GA STATE EMS RECERTIFICATION 4,200 4,200 INTERNATIONAL ASSOC OF EMERG MGT 107 107 INTERNATIONAL ASSOC OF FIRE CHIEFS 2,058 2,058 NATIONAL FIRE PROTECTION AGENCY 900 900 GA ASSOC OF FIRE CHIEFS 700 700 Total: Dues & Fees 3,881 2,537 5,288 8,585 8,585 - EDUCATION & TRAINING 128 940 4,300 500 500 PROFESSIONAL DEVELOPMENT 3,789 2,300 7,650 6,000 6,000 CONTRACT-ANNUAL EMT/PM TRAIN.- 400 3,000 - - MGMT PROFESSIONAL DEV 1,300 3,280 6,775 GA FIRE CHIEF'S CONFERENCE 400 400 INTERNATIONAL ASSOC OF FIRE CHIEFS 615 615 SOUTHEASTERN FIRE CHIEFS ASSOC 400 400 STAFF & COMMAND 2,400 2,400 FDIC 650 650 GA EMS & EDUCATORS CONFERENCE 150 150 SOUTHEASTERN TRAINING CONF 225 225 ARSON SEMINAR 100 100 INSPECTOR/PUB-ED SEMINAR 300 300 FIRE INSPECTOR SYMPOSIUM 300 300 Total: Education & Training 5,217 6,920 21,725 12,040 12,040 - MAINTENANCE CONTRACTS - - 800 MHZ FEES TO FULTON COUNTY 3,786 5,016 7,200 12,000 12,000 PEST CONTROL - FIRE STATIONS 1,568 1,568 2,800 1,200 1,200 FIRE EXTINGUISHER INSPECT.489 1,133 3,000 3,000 3,000 CODE RED MAINTENANCE 2,000 12,000 12,000 12,000 LIFEPAK MAINTENANCE - 3,850 3,850 3,850 Total: Maintenance Contracts 5,843 9,717 28,850 32,050 32,050 - Total: Other Purchased Services 29,995 35,690 80,493 74,798 74,798 - Supplies GENERAL SUPPLIES/SUPPRESSION 10,328 12,677 19,758 15,000 15,000 OXYGEN REFILLS 938 1,259 2,600 3,000 3,000 MEDICAL SUPPLIES 11,148 18,764 20,050 18,000 18,000 Total: General Supplies/Suppression 22,414 32,700 42,408 36,000 36,000 - GENERAL SUPPLIES/PREVENTION - (283) 500 PREVENT. & EDU MAT.1,637 1,200 1,500 2,000 2,000 HEART READY CITY PGR 1,313 190 1,000 5,249 5,249 HYDRANT MARKER SYSTEM 9,565 - - Total: General Supplies/Prevention 12,514 1,107 3,000 7,249 7,249 - SUPPLIES / WATER / SEWAGE 1,902 2,013 2,400 1,900 1,900 SUPPLIES / NATURAL GAS 11,816 11,210 14,000 14,000 14,000 FY 2014 Budget 39 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Fire FY 2014 FY 2013 Amended Budget SUPPLIES / ELECTRICITY 23,960 23,890 25,000 21,000 21,000 SUPPLIES / GASOLINE/DIESEL 62,087 56,995 65,000 65,000 65,000 SUPPLIES / FOOD/MEALS 361 263 500 500 500 BOOKS & PERIODICALS/TRAINING MATERIALS 162 295 1,500 2,700 2,700 SUPPLIES / TELECOMMUNICATIONS 3,774 2,934 4,000 4,000 4,000 SUPPLIES / UNIFORMS UNIFORMS/FIRE STANDARD UNIFORMS 19,906 14,120 46,470 39,025 39,025 UNIFORMS/TURN OUT GEAR 25,713 35,310 54,775 61,600 61,600 UNIFORMS/CLASS A UNIFORMS 3,425 - 9,000 - - Total: Uniforms 49,043 49,430 110,245 100,625 100,625 - Total: Supplies 188,033 180,835 268,053 252,974 252,974 - Machinery & Equipment MACHINERY & EQUIPMENT / MACHINERY - 240 500 500 500 FURNITURE & FIXTURES / PREVENTION 590 911 5,200 2,000 2,000 COMPUTER / SOFTWARE 4,000 - - OTHER EQUIPMENT - 3,073 12,860 - - SMALL EQUIPMENT 68,792 7,960 7,100 13,040 13,040 EMS TRAINING AIDS 860 - - - - RADIO CHARGERS & SPARE BATTERIES 3,662 2,950 2,726 1,656 1,656 CELL PHONES 1,559 160 500 500 500 MOTOROLA RADIOS - - 7,550 3,880 3,880 Total: Other Equipment 74,874 14,143 30,736 19,076 19,076 - Total: Machinery & Equipment 79,464 15,295 36,436 21,576 21,576 - Total: Fire 3,929,420 4,115,746 4,644,572 5,110,494 5,110,494 - FY 2014 Budget 40 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Other Purchased Services MAINTENANCE CONTRACTS 132,250 132,250 132,250 - - Total: Other Purchased Services 132,250 132,250 132,250 - - - Total: EMS Operations 132,250 132,250 132,250 - - - EMS Operations FY 2014 FY 2013 Amended Budget FY 2014 Budget 41 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 348,300 443,441 469,899 497,120 497,120 Total: Salaries & Wages 348,300 443,441 469,899 497,120 497,120 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 31,133 40,274 47,700 59,416 59,416 EMPLOYEE BENEFITS / 401A (SS MATCH) 13,061 16,587 17,621 18,519 18,519 EMPLOYEE BENEFITS / FICA MEDICARE 4,911 6,160 6,814 7,164 7,164 401A 1% MATCH 2,219 2,238 4,411 4,521 4,521 PENSION (GMEBS) 4,708 19,656 30,210 40,692 40,692 UNEMPLOYMENT INSURANCE 200 240 500 550 550 WORKER'S COMPENSATION 19,079 38,033 20,448 29,940 29,940 FLEXIBLE SPENDING 3,600 2,400 2,400 2,400 2,400 Total: Employee Benefits 78,911 125,588 130,104 163,202 163,202 - Purchased Professional and Technical Services PROFESSIONAL FEES - - 75,925 75,000 75,000 BULKY TRASH DAY 1,280 675 3,600 - - ENGINEERING & SURVEYING SERVICES 10,836 6,706 6,575 7,500 7,500 Total: Professional Fees 12,116 7,381 86,100 82,500 82,500 - CONTRACTED LOWE ENGINEERING 46,125 - - - - OVERHEAD TRIMMING & GRAVEL RD - - 20,000 20,000 20,000 Total: Professional Fees/Contracted 46,125 - 20,000 20,000 20,000 - VEHICLE REPAIR & MAINT 1,116 4,146 3,650 3,548 3,548 Total: Purchased Professional and Technical Services 59,357 11,526 109,750 106,048 106,048 - Purchased-Property Services RENTAL EQUIPMENT & VEHICLES - - 1,800 1,800 1,800 Total: Purchased-Property Services - - 1,800 1,800 1,800 - Other Purchased Services COMMUNICATIONS 2,763 2,854 3,798 3,420 3,420 POSTAGE - 13 101 100 100 ADVERTISING 207 189 149 250 250 OTHER PURCHASED SERVICES: Guardrail Repair 12,509 3,610 14,284 7,500 7,500 PRINTING 31 - 137 100 100 TRAVEL 726 394 2,540 1,760 1,760 DUES AND FEES - 192 178 - - PE LICENSE 50 - 150 - - APWA 141 145 1,456 578 578 IMSA 140 160 160 160 160 ASHE - 21 50 50 50 ITE - - 225 465 465 Total: Dues & Fees 331 518 2,219 1,253 1,253 - EDUCATION & TRAINING - 811 300 - - FULL DEPTH RECLAMATION SEMINAR 250 - - - - APWA 535 770 1,605 790 790 LEVEL II SIGNING & MARKING - - 800 300 300 NHIA - - - - - CONTINUING EDUCATION 605 - 335 1,000 1,000 ASHE TECHNICAL SEMINAR - 45 50 50 50 ITE TECHNICAL SEMINAR - - 225 225 225 GA TRANSPORTATION SUMMIT - - 72 100 100 STORMWATER CERTIFICATION TRAINING - - - - - APWA IN-HOUSE TRAINING - - 50 350 350 CRYSTAL REPORT - - 500 - - INTRODUCTION TO GIS TRAINING - 1,010 1,010 1,010 Public Works FY 2014 FY 2013 Amended Budget FY 2014 Budget 42 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Public Works FY 2014 FY 2013 Amended Budget Total: Education & Training 1,390 1,626 4,947 3,825 3,825 - MAINTENANCE CONTRACTS 800 MHZ FEES - 388 647 648 648 Total: Maintenance Contracts - 388 647 648 648 - Total: Other Purchased Services 17,957 9,593 28,822 18,856 18,856 - Supplies SUPPLIES / GENERAL SUPPLIES 790 529 1,500 1,500 1,500 ADOPT-A-ROAD/STREAMSIDE CLEANUP 429 - 1,000 - - Total: General Supplies 1,218 529 2,500 1,500 1,500 - SUPPLIES / ELECTRICITY 307,939 314,943 325,000 343,200 343,200 SUPPLIES / GASOLINE/DIESEL 6,936 10,448 27,215 17,050 17,050 SUPPLIES / FOOD/MEALS 451 345 780 400 400 SUPPLIES / UNIFORMS 740 877 1,200 1,200 1,200 Total: Supplies 317,284 327,142 356,695 363,350 363,350 - Infrastructure INFRASTRUCTURE/OPTECH RWM 441,722 447,385 461,492 475,336 475,336 INFRASTRUCTURE/SIGNAL ALLOWANCE 2,873 36,238 12,285 12,285 12,285 INFRASTRUCTURE/EMERGENCY SERVICES ALLOWANCE 9,975 - 6,093 10,000 5,000 INFRASTRUCTURE/MATERIALS ALLOWANCE 12,323 9,438 37,500 37,500 27,500 INFRASTRUCTURE/TREE REMOVAL 7,000 5,920 20,000 6,000 6,000 INFRASTRUCTURE/DUMPSTER FEES - 5,463 12,000 9,000 9,000 INFRASTRUCTURE/SIGNAL MATERIALS 1,058 8,680 30,000 30,000 30,000 INFRASTRUCTURE/SIGN MATERIALS 20,315 24,210 21,557 30,000 30,000 INFRASTRUCTURE/ADDITIONAL ROW MOWING 16,740 27,115 27,928 27,928 Total: Infrastructure 495,266 554,075 628,042 638,049 623,049 - Machinery & Equipment OTHER EQUIPMENT - - 345 OTHER EQUIP/ADOPT-A-ROAD SIGNS 1,468 612 500 500 500 OTHER EQUIP/TOOLS/BATTERIES/CHEMICALS 5,317 18,644 4,655 5,000 5,000 OTHER EQUIPMENT / MOTOROLA RADIOS - - - Total: Other Equipment 6,785 19,257 5,500 5,500 5,500 - Total: Machinery & Equipment 6,785 19,257 5,500 5,500 5,500 - Total: Public Works 1,323,860 1,490,622 1,730,612 1,793,925 1,778,925 - FY 2014 Budget 43 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 141,903 145,036 150,888 151,068 151,068 Total: Salaries & Wages 141,903 145,036 150,888 151,068 151,068 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 15,381 19,788 17,780 19,546 19,546 EMPLOYEE BENEFITS / 401A (SS MATCH) 5,308 5,427 5,677 5,640 5,640 EMPLOYEE BENEFITS / FICA MEDICARE 1,955 1,937 2,173 2,184 2,184 401A 1% MATCH 465 324 282 1,314 1,314 PENSION (GMEBS) 1,177 5,610 8,780 11,828 11,828 UNEMPLOYMENT INSURANCE 259 227 264 440 440 WORKER'S COMPENSATION 4,381 5,317 3,883 4,720 4,720 Total: Employee Benefits 28,926 38,630 38,839 45,672 45,672 - Purchased Professional and Technical Services PROFESSIONAL FEES - 217 - 10,000 5,000 SURVEYS & APPRAISALS 244 - - - - Total: Professional Fees 244 - - 10,000 5,000 - CONTRACTED PARK MOWING & LITTER PICKUP 95,692 99,535 260,785 260,000 260,000 Total: Professional Fees/Contracted 95,692 99,535 260,785 260,000 260,000 - FACILITY REPAIR & MAINT 462 1,673 23,000 20,000 20,000 LIGHTING MAINTENANCE 6,011 12,107 7,750 7,500 7,500 Total: Facility Repair & Maintenance 6,473 13,780 30,750 27,500 27,500 - GROUNDS REPAIR & MAINT 1,564 1,748 2,112 5,000 5,000 Total: Purchased Professional and Technical Services 103,973 115,279 293,647 302,500 297,500 - Purchased-Property Services RENTAL LAND & BUILDINGS - - 2,324 6,000 6,000 FCBOE LEASE 6,660 35,000 17,176 47,000 47,000 Total: Rental Land & Buildings 6,660 35,000 19,500 53,000 53,000 - RENTAL EQUIPMENT & VEHICLES 600 600 7,000 5,000 5,000 Total: Purchased-Property Services 7,260 35,600 26,500 58,000 58,000 - Other Purchased Services COMMUNICATIONS 782 732 760 1,520 1,520 POSTAGE - 5 700 1,000 1,000 PRINTING 1,136 912 700 700 700 TRAVEL: Nat'l GRPA, Meals & Mileage 2,089 154 500 750 750 DUES AND FEES: GRPA Dues 864 678 1,460 1,960 1,960 EDUCATION & TRAINING: Nat'l GRPA 1,341 - - 800 800 CONTRACT LABOR: For programs & activities - - 4,500 4,500 4,500 IGA-ALPHARETTA PARKS & REC - - - 350,000 350,000 Total: Other Purchased Services 6,213 2,479 8,620 361,230 361,230 - Supplies SUPPLIES / GENERAL SUPPLIES 3,148 2,783 15,000 13,000 13,000 SUPPLIES / WATER / SEWAGE 2,657 2,459 21,938 22,000 22,000 SUPPLIES / NATURAL GAS 2,016 1,178 1,900 1,500 1,500 SUPPLIES / ELECTRICITY 17,433 24,183 27,500 25,000 25,000 SUPPLIES / FOOD/MEALS 288 252 412 400 400 OTHER SUPPLIES/PORTABLE TOILET RENTAL - - - 4,000 4,000 Total: Supplies 25,541 30,855 66,750 65,900 65,900 - Machinery & Equipment FURNITURE & FIXTURES - - 200 200 200 Total Machinery & Equipment - - 200 200 200 - Total: Parks & Recreation 313,815 367,880 585,444 984,570 979,570 - Parks and Recreation FY 2014 FY 2013 Amended Budget FY 2014 Budget 44 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 525,663 611,026 679,180 649,833 649,833 SALARIES & WAGES/OVERTIME 420 - - - Total: Salaries & Wages 525,663 611,445 679,180 649,833 649,833 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 84,362 77,123 76,000 87,916 87,916 EMPLOYEE BENEFITS / 401A (SS MATCH)19,713 22,866 25,438 24,189 24,189 EMPLOYEE BENEFITS / FICA MEDICARE 7,028 8,156 8,933 9,358 9,358 401A 1% MATCH 2,432 2,431 3,710 6,450 6,450 PENSION (GMEBS)9,416 24,006 41,900 52,944 52,944 UNEMPLOYMENT INSURANCE (158) 422 755 605 605 WORKER'S COMPENSATION 16,437 11,534 7,652 9,390 9,390 FLEXIBLE SPENDING 2,400 2,400 - - - Total: Employee Benefits 141,630 148,938 164,388 190,852 190,852 - Purchased Professional and Technical Services PROFESSIONAL FEES - 3,900 42,038 26,000 26,000 BULKY TRASH - - - 2,300 2,300 Total: Professional Fees - 3,900 42,038 28,300 28,300 - CONTRACTED - - - VEHICLE REPAIR & MAINT 2,101 2,748 7,942 5,000 5,000 Total: Purchased Professional and Technical Services 2,101 6,648 49,980 33,300 33,300 - Other Purchased Services COMMUNICATIONS 6,094 5,940 5,800 5,300 5,300 POSTAGE 26 2,210 3,650 3,000 3,000 ADVERTISING 5,500 6,755 5,800 6,500 6,500 PRINTING 1,005 624 3,970 2,200 2,200 TRAVEL 2,971 2,687 265 GPA CONFERENCE - 853 - 700 700 GAZA CONFERENCE - - 400 400 400 APA NATIONAL CONFERENCE - - 985 100 100 GACE CONFERENCE - - - 400 400 HISTORIC PRESERVATION TRAINING - - 600 - - STORMWATER TRAINING (NPDES FUNDS)- - 400 400 400 Total: Travel 2,971 3,540 2,650 2,000 2,000 - DUES AND FEES 2,245 1,415 100 100 100 CPESC - - 200 200 200 CPSWQ - - 100 200 200 CFM CERTIFICATION - - 100 100 100 IECA - - 340 370 370 ASPFM - - 100 100 100 GACE MEMBERSHIP - - 150 150 150 GA URBAN FORESTRY COUNCIL - - 175 175 175 TREE CARE INDUSTRY ASSOC - - 100 100 100 SOCIETY OF MUNICIPAL ARBORISTS - - 140 140 140 ARBOR DAY FOUNDATION - - 15 15 15 GAZA MEMBERSHIP - - 50 50 50 APA MEMBERSHIP - - 1,105 900 900 Total: Dues and Fees 2,245 1,415 2,675 2,600 2,600 - EDUCATION & TRAINING 3,048 2,309 55 GPA CONFERENCE - - - 500 500 GAZA CONFERENCE - - 250 250 250 APA NATIONAL CONFERENCE - - 790 2,370 2,370 GACE CONFERENCE - - - 300 300 HISTORIC PRESERVATION TRAINING - - 360 1,400 1,400 Community Development FY 2014 FY 2013 Amended Budget FY 2014 Budget 45 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Community Development FY 2014 FY 2013 Amended Budget ISA MUNCIPAL SPECIALIST EXAM - - 100 - - GPA CONFERENCE - - 450 500 500 ARBORIST TRAINING AND TEST - - 310 - - ISA CERTIFICATION & WORKSHOP - - 500 - - GACE WORKSHOPS - - 440 440 440 Total: Education & Training 3,048 2,309 3,255 5,760 5,760 - Total: Other Purchased Services 20,888 22,792 27,800 27,360 27,360 - Supplies SUPPLIES / GENERAL SUPPLIES 1,168 3,004 3,125 3,875 3,875 ADOPT A ROAD/RIVERS ALIVE - - - 1,000 1,000 SOLID WASTE - - - 150 150 Total: General Supplies 1,168 3,004 3,125 5,025 5,025 - SUPPLIES / GASOLINE/DIESEL 4,902 6,986 5,500 4,900 4,900 SUPPLIES / FOOD/MEALS 173 369 475 625 625 SUPPLIES / BOOKS & PERIDIOCALS 151 - 301 - - SUPPLIES / UNIFORMS 693 1,904 2,628 2,600 2,600 Total: Supplies 7,087 12,262 12,029 13,150 13,150 - Machinery & Equipment FURNITURE & FIXTURES 747 226 472 900 900 OTHER EQUIPMENT 30 142 22 - - CELL PHONES - - - 200 200 NPDES EQUIPMENT 1,170 - 1,500 1,500 1,500 Total: Other Equipment 1,200 142 1,522 1,700 1,700 - Total: Machinery & Equipment 1,947 368 1,994 2,600 2,600 - Other Costs PAYMENTS TO OTHERS EVERGREEN SCHOOL GRANT PROGRAM - - 1,250 1,500 1,500 Total: Payments to Others - - 1,250 1,500 1,500 - Total: Other Costs - - 1,250 1,500 1,500 - Total: Community Development 699,316 802,453 936,621 918,595 918,595 - FY 2014 Budget 46 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES - - 35,000 35,001 35,001 Total: Salaries & Wages - - 35,000 35,001 35,001 - Employee Benefits EMPLOYEE BENEFITS / 401A (SS MATCH)- - 1,313 1,313 1,313 EMPLOYEE BENEFITS / FICA MEDICARE - - 508 508 508 UNEMPLOYMENT INSURANCE - - 77 55 55 WORKER'S COMPENSATION - - - 133 133 FLEXIBLE SPENDING - - - - - - Total: Employee Benefits - - 1,898 2,009 2,009 - Purchased Professional and Technical Services PROFESSIONAL FEES - - - 14,000 14,000 Total: Purchased Professional and Technical Services - - - 14,000 14,000 - Other Purchased Services COMMUNICATIONS - - 620 525 525 COMMUNICATIONS/POSTAGE - - 20 100 100 PRINTING - - 162 500 500 TRAVEL - - 300 300 300 DUES AND FEES - - 500 750 750 EDUCATION & TRAINING - - 800 650 650 Total: Other Purchased Services - - 2,402 2,825 2,825 - Supplies SUPPLIES / GENERAL SUPPLIES - - 200 50 50 SUPPLIES / FOOD/MEALS - - 173 400 400 Total: Supplies - - 373 450 450 - Total: City Manager - - 39,673 54,285 54,285 - Economic Development FY 2014 FY 2013 Amended Budget FY 2014 Budget 47 General Fund Account Name FY 2011 Actuals FY 2011 Actuals Budget Requests City Manager Approved Approved Budget Debt Service - Principal CAPITAL LEASE PRINCIPAL 662,621 768,348 81,467 83,699 83,699 Total: Debt Service - Principal 662,621 768,348 81,467 83,699 83,699 - Debt Service - Interest INTEREST / CAPITAL LEASE INTEREST 53,920 38,962 9,303 7,071 7,071 Total: Debt Service - Interest 53,920 38,962 9,303 7,071 7,071 - Total: Debt Service 716,541 807,310 90,770 90,770 90,770 - Debt Service FY 2014 FY 2013 Amended Budget FY 2014 Budget 48 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Operating Transfers Out TO CAPITAL PROJECTS FUND 5,161,097 4,577,670 5,799,751 9,264,831 4,192,271 TO CAPITAL GRANT FUND 238,240 727,128 1,096,163 (20,000) (20,000) TO OPERATING GRANT FUND 76,288 99,201 96,560 - - Total: Operating Transfers Out 5,475,625 5,404,000 6,992,474 9,244,831 4,172,271 - Total: Other Financing Uses 5,475,625 5,404,000 6,992,474 9,244,831 4,172,271 - Other Financing Uses FY 2014 FY 2013 Amended Budget FY 2014 Budget 49 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Contingencies CONTINGENCY - - 145,472 169,897 158,987 Total: Contingencies - - 145,472 169,897 158,987 - Total: Other Costs - - 145,472 169,897 158,987 - Other Costs FY 2014 FY 2013 Amended Budget FY 2014 Budget 50 General Fund Maintenance & Operating Initiatives FY 2014 Budgt 51 M&O InitiativesFY 2014 Budget 51 M&O Initiatives Initiative Department Request Revisions City Manager Recommended Council Approved Human Resources Tobacco Cessation Reimbursement 9,100 Offset with Revenue 9,100 Employee Wellness Program 26,040 10,000 Panic Button 3,673 - TOTAL HUMAN RESOURCES 38,813 - 19,100 - Public Information & Marketing Web Site Update 49,443 - TOTAL PUBLIC INFORMATION & MARKETING 49,443 - - - Police Department Sergeant - Community Outreach/Training 76,873 - Patrol Officers (6 @ $62,673 ea)376,040 - Detective 63,383 - TOTAL POLICE DEPARTMENT 516,296 - - Fire Department Rescue Unit Staffing 368,622 Bring down to 3 178,711 Jacobs Ladder Cardio Machine 4,000 - Powertech Workbench Multi Workout System & Weight Set 3,000 - Fire Station Improvements/Maintenance 14,000 - Field Investigator Program 15,200 - Assistant Fire Marshal 80,875 - Hydraulic Extrication Equipment 33,595 - TOTAL FIRE DEPARTMENT 519,292 178,711 - Parks and Recreation Increase Staffing for Joyful Soles Camp (3)24,080 - TOTAL PARKS & RECREATION DEPARTMENT 24,080 - - Community Development Increase Hours for Sustainability Coordinator 7,036 - Additional Household Paint and Chemical Collection Event 12,000 - Keep Milton Beautiful Annual Costs 1,350 1,350 Georgia Environmental Conference 500 - TDR Ordinance - Arnold Mill Corridor 9,000 9,000 TDR Ordinance - Highway 9 North Corridor 4,500 use existing funds - Architectural/Zoning Code - Arnold Mill Corridor 25,000 25,000 Architectural/Zoning Code - Highway 9 North Corridor 3,000 use existing funds - Architectural/Zoning Code - Deerfield/Hwy 9 Planning Area 2,950 - Design Services - Highway 9 Corridor 3,000 - Arbor Day 3,000 - TOTAL COMMUNITY DEVELOPMENT 71,336 35,350 - TOTAL M&O INITIATIVES 1,219,260 233,161 - Maintenance & Operating Initiatives Summary FY 2014 FY 2014 Budget 52 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - - Removes/reduces a hazard: Professional Fees - - Improves efficiency:Equipment R & M - - Facilities R & M - - Vehicle R & M - - Grounds R & M - - Land/Building Rental - - Vehicle/Equip Rental - - Communications - - Advertising - - Printing - - Travel - - Dues & Fees - - Education & Training 9,100 9,100 Maintenance Contracts - - General Supplies - - Utilities: Water - - Utilities: Natural Gas - - Utilities: Electricity - - Gasoline/Diesel - - Food/Meals - - Uniforms - - Mach/Equip - - Furniture/Fixtures - - Other Equipment - - TOTAL $ 9,100 $ 9,100 Salary/Benefits - - Maintenance & Operating 9,100 9,100 Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Human Resources Tobacco Cessation Reimbursement Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: Program will reimburse employees up to $200 for smoking cessation classes or products that are not covered by insurance. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Lower the number of Tobacco users Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The cost of this program in this year and any subsequent year will be offset by increased biweekly health insurance costs that will be charged to tobacco users. For example, if we charge a tobacco use surcharge of $10 biweekly, we will generate $260 per user in increased premium. This will help fund the reimbursement. Notes: Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST FY 2014 Budget 53 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training 26,040 Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Uniforms - Mach/Equip - Furniture/Fixtures - Other Equipment - TOTAL $ 26,040 $ - Salary/Benefits - - Maintenance & Operating 26,040 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Human Resources Employee Wellness Program Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: Implementaion of employee wellness plan. Plan still in design but this budget request is based on model of City of Suwanee that includes a point system for exercise, annual physical and dental cleanings and other measures. If the employee reaches the point goal, they get a $100 gift card. Budgeted amount also includes $60 per employee to provide a quarterly reimbursement of $15 for health club memberships. Total budgeted amount is $210 per employee. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Program will also include biometrics which we should be able to measure annually. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST FY 2014 Budget 54 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M 3,673 Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Uniforms - Mach/Equip - Furniture/Fixtures - Other Equipment - TOTAL $ 3,673 $ - Salary/Benefits - - Maintenance & Operating 3,673 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Notes: Detail Description of New Program/Service or Improvement of Existing Service Level: What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Perceived increased employee safety. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This is a one-time fee. Installation of panic buttons throughout city hall. Quote includes up to 10 panic buttons in different locations and will be wired directly into Alpharetta dispatch allowing for faster response. No monthly monitoring fee saving city $19.95 per month. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Human Resources Panic Buttons Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2014 Budget 55 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications 49,443 Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 49,443 $ - Salary/Benefits - - Maintenance & Operating 49,443 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 7,996 8,316 8,648 8,994 9,354 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 7,996$ 8,316$ 8,648$ 8,994$ 9,354$ Build Relationships Strengthen Public Relations ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Notes: The maintenance cost of $7,996 is steady for three years. After that, it increases 5 percent annually. Detail Description of New Program/Service or Improvement of Existing Service Level: The City of Milton's Web site is at the point where it could use a refresh, and I'd like to put money towards a comprehensive Web tool instead of the budget Content Managmenet System we currently have contracted to use through Govoffice.com. CivicPlus is a popular CMS utilized by a number of other cities in Georgia, and everyone in the Public Information field I've talked to is happy with the tool and service they've received. I cannot say this for GovOffice or its tool, though it has been effective. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Web traffic, though robust, shoud increase if we used a more comprehensive and streamlined tool. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The major cost with a new Web site is the up front design fee. Yearly the maintenance fee will remain steady. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Info & Marketing City of Milton Web Site Update Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2014 Budget 56 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 67,266 Removes/reduces a hazard: Professional Fees 600 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications 4,802 Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies 2,115 Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms 2,090 Mach/Equip Furniture/Fixtures Other Equipment TOTAL 76,873$ -$ Salary/Benefits 67,266 - Maintenance & Operating 9,607 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 69,957 72,755 75,665 78,692 81,839 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 69,957$ 72,755$ 75,665$ 78,692$ 81,839$ Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Notes: Detail Description of New Program/Service or Improvement of Existing Service Level: At the present time the training coordinator for the police department is a shift lieutenant. In addition to managing his shift he is tasked with being the departments training coordinator. This position consists of developing and implementing training programs for the department, getting officers registered for classes and serving as the department’s liaison with the local academies and other agency training divisions. This position plays a vital role in the agencies operations, as proper training is crucial to employee performance, officer safety and organizational liability. The proposal is to create a sergeants position within the agency that would oversee the departments training and community outreach efforts. This would allow the departments training needs to receive more attention and increase our community outreach efforts. Over the past two years the agencies community outreach responsibilities have increased as the department has developed more MPACT neighborhoods and now offer additional programs What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Improved coordination of training and community outreach efforts Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Future costs associated with position CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Police Manpower Sergeant Community Outreach/Training Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2014 Budget 57 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 322,656 Removes/reduces a hazard: Professional Fees 3,600 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications 24,552 Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies 12,692 Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms 12,540 Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 376,040 $ - Salary/Benefits 322,656 - Maintenance & Operating 53,384 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 335,562 348,985 362,944 377,462 392,560 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ 335,562 $ 348,985 $ 362,944 $ 377,462 $ 392,560 Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Notes: Detail Description of New Program/Service or Improvement of Existing Service Level: According to the IACP staffing formula and based oncurrent calls for service the police department should have 25 patrol officers to handle calls for service and conduct proactive patrol. Currently the partol division has 16 patrol officers. As the calls for service continue to increase, the response time of the responding officers also increases. This is a request for 6 new police officer positions. This manpower is needed to improve overall response time and increase the police departments response to community needs. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Improved response time to emergency calls and increased response to community needs Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Future costs and salaries for six patrol officers CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Police Manpower (Uniform Patrol) Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2014 Budget 58 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 53,776 Removes/reduces a hazard: Professional Fees 600 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications 4,802 Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies 2,115 Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms 2,090 Mach/Equip Furniture/Fixtures Other Equipment TOTAL 63,383$ -$ Salary/Benefits 53,776 - Maintenance & Operating 9,607 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 55,927 58,164 60,491 62,910 65,427 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 55,927$ 58,164$ 60,491$ 62,910$ 65,427$ Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Notes: Detail Description of New Program/Service or Improvement of Existing Service Level: What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Future costs associated with position CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Police Manpower Detective Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2014 Budget 59 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 335,022 167,511 Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications 600 200 Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms 3,000 1,000 Mach/Equip Furniture/Fixtures Other Equipment 30,000 10,000 TOTAL 368,622$ 178,711$ Salary/Benefits 335,022 167,511 Maintenance & Operating 33,600 11,200 Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 349,047 363,009 377,529 392,630 408,335 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ 349,047 $ 363,009 $ 377,529 $ 392,630 $ 408,335 FY 2014 CITY MANAGER RECOMMENDEDEngage in Proactive Planning Detail Description of New Program/Service or Improvement of Existing Service Level: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Rescue Unit Staffing Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION FY 2014 DEPARTMENT REQUEST This will provide additional staffing of six personnel for the new rescue apparatus in support of the RMA subsidy initiative from FY 13. The vehicle is currently staffed at one per shift (three total), but will optimally require a minimum staffing of two per shift, one paramedic-firefighter and one captain-firefighter-paramedic with a relief paramedic firefighter. The total personnel required for this initiative is therefore three Lieutenants and six firefighters to cover three shifts. This will represent a benefit to the city by providing a fully-staffed EMS unit in Milton that will also support fire operations and other missions when not engaged in medical calls. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Tracking of response times on EMS calls in the Highway 9 area will provide one important performance measure of this initiative and will show an immediate benefit. The benefit of funding this initiative over maintaining the three personnel model of the current RMA subsidy project will allow Milton to stand up the Rescue as an independent, self-supportive unit rather than the hybrid model currently offered by only staffing it with three personnel. If funded, this initiative will allow the Advanced Life Support engine to remain in service, even if the rescue has to transport (the current model would require both the engine AND rescue to be out of service on a transport, and while this meets a real need, it is not the optimal arrangement for a rescue service). Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) As with any personnel expansion, this will carry annual benefits and salary costs. The cost includes the purchase of three portable radios at 4000 each (to leave at the station) and six sets of turnout gear at 3000 per set. There will also be periodically recurring uniform, equipment, licensing, and training costs associated with this initiative. Notes: FY 2014 Budget 60 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip 4,000 Furniture/Fixtures Other Equipment TOTAL 4,000$ -$ Salary/Benefits - - Maintenance & Operating 4,000 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact -$ -$ -$ -$ -$ Provide Responsible and Responsive Government Engage in Proactive Planning ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Notes: The Jacobs Ladder cardio machine would be placed at station 42 a centralized location and all crews would have the ability to rotate and use the system. The FBI, Army Rangers and Navy Seals are already using Jacobs Ladder to improve their strength and conditioning programs. Jacobs Ladder is ideal for military, fire and police training. With the innovative design of Jacobs Ladder, stress is taken off the lower back, which enables an intense aerobic or anaerobic workout that simulates actual challenges that military, fire and policemen face everyday. The Jacobs Ladder mimics firefighters ascending and descending aerial and ground ladders therefore this would condition firefighters for those daily tasks in a safe and effective manner. Detail Description of New Program/Service or Improvement of Existing Service Level: While being able to provide the best possible emergency services to the citizens and visitors of Milton is a top priority, it is also important to remember that our most important assets in providing that service are our firefighters! Firefighting is strenuous physical work and places considerable strain on the body. It also involves high levels of emotional stress. In order to meet the unique physical demands of firefighting and to perform firefighting in a safe manner, firefighters must be physically fit. We want our firefighters to bring the best of themselves to their jobs every day. Encouraging our firefighters to embrace fitness as a lifestyle choice pays off in numerous ways! What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Improved performance during daily duties and during emergency operations. Improved results on yearly physical assessments. Reduced injuries and illnesses. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) There will be no recurring costs associated with this initiative. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Jacobs Ladder Cardio Machine Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2014 Budget 61 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip 3,000 Furniture/Fixtures Other Equipment TOTAL 3,000$ -$ Salary/Benefits - - Maintenance & Operating 3,000 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact -$ -$ -$ -$ -$ Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Notes: This multi system would be placed at station 42 a centralized location and all crews would have the ability to rotate and use the system. Powertech Workbench Multi System (WB-MS13-B) - 2500.00 Weight Set - 500.00 Detail Description of New Program/Service or Improvement of Existing Service Level: While being able to provide the best possible emergency services to the citizens and visitors of Milton is a top priority, it is also important to remember that our most important assets in providing that service are our firefighters! Firefighting is strenuous physical work and places considerable strain on the body. It also involves high levels of emotional stress. In order to meet the unique physical demands of firefighting and to perform firefighting in a safe manner, firefighters must be physically fit. We want our firefighters to bring the best of themselves to their jobs every day. Encouraging our firefighters to embrace fitness as a lifestyle choice pays off in numerous ways! What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Improved performance during daily duties and during emergency operations. Improved results on yearly physical assessments. Reduced injuries and illnesses. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) There will be no recurring costs associated with this initiative. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Powertech Workbench Multi Workout System & Weight Set Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2014 Budget 62 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M 14,000 Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 14,000$ -$ Salary/Benefits - - Maintenance & Operating 14,000 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Fire Station Improvements/Maintenance Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: Fire station partitions - this will provide privacy for fire personnel in the sleeping quarters Station 43 - $6,000 Station 42 - $4,000 Station 41 - $4,000 What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: Provide Responsible and Responsive Government Engage in Proactive Planning ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST FY 2014 Budget 63 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 5,000 Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M 1,000 Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications 4,000 Advertising Printing Travel 500 Dues & Fees 200 Education & Training 1,000 Maintenance Contracts General Supplies 1,000 Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel 500 Food/Meals Uniforms 2,000 Mach/Equip Furniture/Fixtures Other Equipment TOTAL 15,200$ -$ Salary/Benefits 5,000 - Maintenance & Operating 10,200 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 9,568 9,951 10,349 10,763 11,193 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 9,568$ 9,951$ 10,349$ 10,763$ 11,193$ FY 2014 CITY MANAGER RECOMMENDEDEngage in Proactive Planning Detail Description of New Program/Service or Improvement of Existing Service Level: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Field Investigator Program Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION FY 2014 DEPARTMENT REQUEST The purpose of this program is to provide support to the Fire Marshal's Office, assisting with conducting fire investigations on the shift-level and supporting the primary investigator on larger incidents. The purpose of this program is to provide for the ongoing training, basic investigations clothing (coveralls, helmets, boots) and to outfit an "investigations" vehicle that would be available for pick-up that contains shovels, evidence, crime scene processing, and other related supplies for the on-duty/on-call investigator. This initiative provides redundancy in the fire marshal's office (so there is move than one investigator) and improves efficiency by placing a person capable of handling initial investigations on each shift rather than requiring a call-out for all fires. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) The program should be successfully deployed by next year. Four field personnel are already through the Arson 1 training and additional investigators should graduate from Arson 2 in January of 2014. This initiative is meant to address the advent of these new investigators and will be accompanied by an official investigations policy governing their deployment and use. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Arson investigation is a highly specialized skill. Recurring training hours for this certification generally come from attending one of several conferences throughout the state during any given year. Recurring costs for this are generally going to be recertification/training related. Otherwise, the program intends to make full use of resources already available to the department. Notes: FY 2014 Budget 64 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 75,000 Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M 75 Facilities R & M Vehicle R & M 300 Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications 1,000 Advertising Printing Travel 500 Dues & Fees 200 Education & Training 200 Maintenance Contracts General Supplies 1,000 Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel 2,100 Food/Meals Uniforms 500 Mach/Equip Furniture/Fixtures Other Equipment TOTAL 80,875$ -$ Salary/Benefits 75,000 - Maintenance & Operating 5,875 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 82,550 85,852 89,286 92,858 96,572 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 82,550$ 85,852$ 89,286$ 92,858$ 96,572$ CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Assistant Fire Marshal Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: This project includes $27,500 for the capital procurement of a F150 Pickup for investigations equipment, turnouts, inspections equipment, and general support to fire operations. Detail Description of New Program/Service or Improvement of Existing Service Level: The purpose of this program is to provide support to the Fire Marshal's Office, assisting with new inspections/plan review, fire investigations, business license inspections, fire code enforcement, annual fire inspections, public education outreach, CERT, Emergency Management, and other life-safety initiatives. It will allow the Fire Marshal to devote more administrative time to the inspection, planning and education process and establish a system of management for the Fire Marshal's Office, including: policy development and implementation, increasing efficiency and coordination with the Building Department, management of field units in the annual inspection and pre-planning process, data management and input, and other administrative issues that have not been addressed with the Department's current staffing level. It will also allow the FM to devote the time needed for department accreditation. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This initiative will allow the fire department to increase its efficiency through establishing operational processes and procedures, thereby presenting a more responsive permitting, licensing and inspection process. It will also increase the safety of the community by enhancing the ability of the Department to maximize its life-safety code enforcement and outreach, and involve more citizens in the community through founding a CERT team and other community prevention measures. Finally, it will provide for a fill-in person to conduct inspections, to be on-call for investigations, and coordinate other life-safety programs at times when the Fire Marshal is not available. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The enhanced efficiency will also show a benefit in coming years when the necessary internal processes have been implemented. There will be the one-time cost of purchasing a run-about vehicle for this position, approximately 27,500 for a basic pick-up truck that can also be used for other City purposes when it is not being used for inspections. Notes: Provide Responsible and Responsive Government Engage in Proactive Planning ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST FY 2014 Budget 65 M&O Initiatives Strategy: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies SP 700E Cutter = $11000 Battery charger = $600 Utilities: Water SP 300E Spreader = $12000 Plug adaptor = $700 Utilities: Natural Gas R 411E RAM = $8000 Utilities: Electricity Hydraulic fluid = $95 Gasoline/Diesel Extra batteries = $600 x 2 Food/Meals Uniforms Mach/Equip 33,595 Furniture/Fixtures Other Equipment TOTAL $ 33,595 $ - Salary/Benefits - - Maintenance & Operating 200 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 200 208 216 225 234 Decreases Operating Costs (750) (750) (750) (750) (750) Additional Revenues - - - - - Other - - - - - Total Operating Impact $ (550) $ (542) $ (534) $ (525) $ (516) Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST This initiative is for a complete set of extrication tools. (Jaws of Life) This set of extrication tools employees new technology that uses a battery powered hydraulic pump in lieu of the traditional gasoline engine power unit. With no hoses, and no set up time, the extrication equipment gives the ability to operate in places that are extremely challenging or impossible to the tools that we now use. Other key benefits are the ability to use the tools in places where you cannot operate a gas motor because of carbon monoxide concerns. The tools using the new technology are substantially quieter allowing important communication during rescues, enhancing safety, The batteries that power the equipment may also be removed and instead be plugged into a 110V source and power the tool for continuous operation. There will be cost savings due to eliminating the need for fuel and other maintenance and operating cost associated with the gas powered tools we currently use. Notes: This new technology eliminates the need for gas power engines, hydraulic hoses and couplings, which all have a tendency to fail. These battery operated tools gives firefighters unrestricted mobility and access to trapped victims of motor vehicle accidents. Detail Description of New Program/Service or Improvement of Existing Service Level: What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Improved efficiency and service to the community. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Annual maintenance cost for this extrication tool will be reduced by $500 per year compared to our current extrication tools. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Hydraulic Extrication Equipment Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2014 Budget 66 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 24,080 Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 24,080 $ - Salary/Benefits 24,080 - Maintenance & Operating - - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 25,043 26,045 27,087 28,170 29,297 Decreases Operating Costs - - - - - Additional Revenues - - - - Other - - - - - Total Operating Impact $ 25,043 $ 26,045 $ 27,087 $ 28,170 $ 29,297 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Parks & Recreation Increase of Temporary Staffing for Camp Joyful Soles and Price Increase Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Notes: Detail Description of New Program/Service or Improvement of Existing Service Level: Camp Joyful Soles had a record high registration in 2013. In week 5 we hit 20 campers and actually went one over in week 6. We also permitted campers who are 18 at the start of camp but turn 19 during the summer. The Camp Happy Hearts in Alpharetta has advised us that they have 9 clients who will age out of their program this year. The camp is successful but the camp does not pay for itself due to the price being dramatically below the market price for an all day camp for special needs teenagers. This initiative requests the following: 1) Raise the price from the current $125/camper/week to $175/camper/week. 2) Permit the maximum capacity to expand to 25 campers/week. 3) Increase the staffing by three positions over the planned 2013 staffing by adding a 2nd Camp Director, a 4th and 5th Camp Counselor and raising the Lead Counselor's pay. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This year the camp operated over the salary budget due to a mistake during the hiring process. While the budget overage has been covered due to additional revenue, what we discovered is that we have a great formula for success with two trained, experienced and certified adults running the camp, a ratio of 1 Counselor to 5 campers and a Lead Counselor able to float between the Directors and Counselors. By expanding to 25 campers, we would need 5 counselors. This provides adequate coverage to maintain safety and control. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The increased salaries are: 1 Co-Director - $18/hr x 40 hours x 7 weeks = $5040, 2 Camp Counselors - $8/hr x 40 hours x 7 weeks x 2 counselors = $4,480, 1 Lead Counselor raise - $1/hr x 40 hours x 7 weeks = $280. Total additional salary = $9,800. New salary budget = $24,080. Additional revenue at $175/camper/wk x 22 campers x 7 weeks = $26950. At a conservative 22 campers/week, salary is covered and extra revenue is available for other camp costs. Provide Responsible and Responsive Government Engage in Proactive Planning ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST FY 2014 Budget 67 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 7,036 Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 7,036$ -$ Salary/Benefits 7,036 - Maintenance & Operating - - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 7,317 7,610 7,915 8,231 8,560 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 7,317$ 7,610$ 7,915$ 8,231$ 8,560$ Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Increase Hours for Sustainability Coordinator Detail Description of New Program/Service or Improvement of Existing Service Level: Increase in salary to compensate for additional time (143 additional annual hours) for Solid waste compliance, Keep Milton Beautiful incorporation and KAB program launch, 2 additional bulky trash events, 1 additional Household Paint and Chemical Collection event. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) The success can be measured in the number of people engaged in KMB, fund raising to offset City expenditures, additional residents served in bulky trash and Household Paint and Chemcial collection events, increased efficiency in solid waste collections and additional revenue. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Diligence in the compliance of the solid waste ordinance should result in additional revenue for the City. The trend appears to be @$4000/qtr higher in collection of 5% infrastructure maintenance fees. The incorporation of a 501c3 Keep Milton Beautiful should result in addtional fund raising to offset city expenditures. Notes: Provide Responsible and Responsive Government Engage in Proactive Planning ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST FY 2014 Budget 68 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 11,000 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental 500 Communications Advertising 500 Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 12,000 $ - Salary/Benefits - - Maintenance & Operating 12,000 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Additional Household Paint and Chemical Collection Event Provide Responsible and Responsive Government ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Quality Services Detail Description of New Program/Service or Improvement of Existing Service Level: The City of Milton conducted its first Household Paint and Chemical Collection (also known as HHW) in August 2013. Due to the costs of properly collecting and disposing of these household paints and chemicals, approximately 200 residents out of the 10,000 residences in Milton were served. In order to meet the demand of hazardous materials in the community, a minimum of 2 events per year should be provided to begin to mitigate the amount of haz mat in Milton's residences. This M&O is for a second event in F 2014. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) The response from the community at our first event should be a good indicator of the amount of interest there is in the community for providing this service. There is no other current county or state program that provides the collection of hazardous materials as so citizens do not have a choice. They have to store up the products in their homes waiting for a way to get rid of them. Our neighboring communities (Roswell, Alpharetta, Johns Creek) have been having hazardous waste collections for several years- and have two a year to try and meet the demand. Many Milton residents attempted to participate in the most recent Alpharetta collection (June 2013) but were turned away. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) It is something that we should budget for on an annual basis until the demand for these type of events in Milton subsides. The cost of these events has come down significantly with more competition in the haz mat collection business. Notes: FY 2014 Budget 69 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel 500 500 Dues & Fees 200 200 Education & Training 250 250 Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals 400 400 Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 1,350$ 1,350$ Salary/Benefits - - Maintenance & Operating 1,350 1,350 Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact -$ -$ -$ -$ -$ CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Keep Milton Beautiful Provide Responsible and Responsive Government ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Quality Services Detail Description of New Program/Service or Improvement of Existing Service Level: If the City is approved as a KAB affiliate, there will be costs involved with attending 2 State KGB annual conventions which I have budgeted for the Executive Director and Board Chairman to attend this first year. Additionally, $250 budgeted for a City table at the Annual KAB awards luncheon. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) The training of the ED and Board Chairman will result in a higher level of leadership of the KMB organization which can be measured by the meeting minutes and programs employed. Our initiatives will be measured by KAB standards which will give us more metrics in how many volunteers hours are utilized and cost savings to the City and its taxpayers. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This initiative should help to expand programs to residents, without adding additional costs to the City budget, by becoming a 501c3 and being able to more effectively fund raise. The City will continue to provide the staff and supplies already occurring, with the addition of budget oversight and audits where necessary. Notes: FY 2014 Budget 70 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel 200 Dues & Fees Education & Training 300 Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 500 $ - Salary/Benefits - - Maintenance & Operating 500 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Georgia Environmental Conference Provide Responsible and Responsive Government ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Select from drop down list Detail Description of New Program/Service or Improvement of Existing Service Level: Costs for attending the annual Georgia Environmental Conference. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) A report highlighting the programs/projects or benefits to the City of Milton acquired as a result of the networking and Educational programs at the Conference could be initiated. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Funding needs to be considered as an annual item providing anticipated benefits are realized. Notes: FY 2014 Budget 71 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 9,000 9,000 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 9,000$ 9,000$ Salary/Benefits - - Maintenance & Operating 9,000 9,000 Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact -$ -$ -$ -$ -$ In order to implement the visioning study for the Arnold Mill Corridor, it is anticipated that a TDR Ordinace will be included within the proposed zoning overlay. This would be a similar initiative to that included within the recently established Crabapple overlay zoning district. This initiative will develop a method of "rights banking" for the city. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: Detail Description of New Program/Service or Improvement of Existing Service Level: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development TDR Ordinance - Arnold Mill Corridor Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Protect and Preserve Open Space ACCOUNT DESCRIPTION FY 2014 DEPARTMENT REQUEST FY 2014 CITY MANAGER RECOMMENDEDOpen Space Preservation FY 2014 Budget 72 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 4,500 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 4,500 $ - Salary/Benefits - - Maintenance & Operating 4,500 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - Protect and Preserve Open Space Open Space Preservation ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Notes: Detail Description of New Program/Service or Improvement of Existing Service Level: In order to implement the visioning study for the Rt. 9 North Corridor, it is anticipated that a TDR Ordinace will be included within the proposed zoning overlay. This would be a continuation of the recently established zoning overlay ordinance for the Deerfield/Rt.9 area. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development TDR Ordinance - Route 9 North Corridor Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2014 Budget 73 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 25,000 25,000 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 25,000 $ 25,000 Salary/Benefits - - Maintenance & Operating 25,000 25,000 Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - Structure Economic Growth Plan for Sustainable Growth ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Notes: Detail Description of New Program/Service or Improvement of Existing Service Level: In order to implement the visioning study for the Arnold Mill Corridor, it is anticipated that a form based zoning and architectural overlay ordinace will be developed. This would be an effort similar to that as established within the Crabapple Overlay Zoning District. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Architectural/Zoning Code - Arnold Mill Corridor Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2014 Budget 74 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 3,000 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 3,000 $ - Salary/Benefits - - Maintenance & Operating 3,000 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Architectural/Zoning Code - Route 9 North Corridor Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: In order to implement the visioning study for the Rt. 9 North Corridor, it is anticipated that a form based zoning and architectural overlay ordinace will be developed. This would be a continuation of the effort for the recently established zoning overlay ordinance in the Deerfield/Rt.9 area. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: Structure Economic Growth Plan for Sustainable Growth ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST FY 2014 Budget 75 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 2,950 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 2,950 $ - Salary/Benefits - - Maintenance & Operating 2,950 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Architectural/Zoning Code - Deerfield/Route 9 Planning Area Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: In order to implement the visioning study for the Deerfield/Rt. 9 Planning Area, it was anticipated that a form based zoning and architectural overlay ordinace would be developed. During the course of the study, it was decided by the Stakeholder Committee and the community to increase the boundary of the study area. This resulted in additional coding work needing to be performed in order to complete the form based code for the new, enhanced study area. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: Structure Economic Growth Plan for Sustainable Growth ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST FY 2014 Budget 76 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 3,000 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 3,000 $ - Salary/Benefits - - Maintenance & Operating 3,000 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Design Services - Route 9 Corridor Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: In order to complete the visioning study for the Rt. 9 North Corridor, design/illustrative services will be needed to clearly articulate, from a visual perspective, the intent of the plan. Specifically, we would propose using PhotoShop software. We do not have the ability to provide this type of service in-house. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: Structure Economic Growth Plan for Sustainable Growth ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST FY 2014 Budget 77 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies 3,000 Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 3,000 $ - Salary/Benefits - - Maintenance & Operating 3,000 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Arbor Day Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: In order to provide materials and resources for the celebration of Arbor Day, and also to carry out the requirements of our "Tree City USA" designation, funds are requested to be set aside for this purpose. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: Protect and Preserve Open Space Open Space Preservation ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST FY 2014 Budget 78 M&O Initiatives Special Revenue Funds FY 2014 Budget 79 Special Revenue Funds Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget MILTON ROUNDUP VENDOR FEE 4,800 1,034 1,275 - - EARTH DAY VENDOR FEE 495 1,270 1,500 1,300 1,300 INTEREST REVENUE 70 67 100 40 40 MILTON ROUNDUP SPONSOR 10,525 3,000 5,000 7,500 7,500 EARTH DAY SPONSOR 6,100 1,750 2,000 4,000 4,000 CONCERT SPONSOR 500 - - 500 500 MAYOR'S RUN SPONSOR 1,686 - 1,500 2,000 2,000 DONATIONS/BETTER WORLD BOOKS - 135 - - - OTHER MISC REVENUE / T-SHIRT SALES 126 169 - - - OTHER MISC REVENUE / MAYOR'S RUN - 2,229 2,250 1,500 1,500 MILTON ROUNDUP FOOD SALES - - - - - HOTEL/MOTEL TAX FUND 35,000 42,000 30,000 35,000 35,000 Total Revenues 59,302 51,654 43,625 51,840 51,840 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget SALARIES & WAGES/REGULAR EMPLOYEES 1,050 18,001 - - - - SALARIES & WAGES/OVERTIME - 14 - - - - EMPLOYEE BENEFITS / 401A (SS MATCH)- 675 - - - - EMPLOYEE BENEFITS / FICA MEDICARE - 380 - - - - PROFESSIONAL FEES 10,929 20,923 24,137 29,000 29,000 - RENTAL EQUIPMENT & VEHICLES 9,934 10,069 11,883 16,100 16,100 - COMMUNICATIONS - - - - - - ADVERTISING 10,504 12,494 11,049 11,795 11,795 - PRINTING 2,333 3,129 4,728 4,400 4,400 - GENERAL SUPPLIES 6,019 7,585 5,746 2,300 2,300 - FOOD/MEALS 173 951 1,943 1,500 1,500 - OTHER EQUIPMENT - 1,520 439 - - - Special Events Fund Total 40,942 75,742 59,925 65,095 65,095 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES 18,360 (24,088) (16,300) (13,255) (13,255) - BEGINNING FUND BALANCE 44,203 62,563 38,475 22,175 22,175 22,175 ENDING FUND BALANCE 62,563 38,475 22,175 8,920 8,920 22,175 Special Events Fund Expenditure Summary Revenues FY 2014 FY 2014 FY 2013 Amended Budget FY 2013 Amended Budget FY 2014 Budget 80 Special Events Fund Special Events Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES - - 600 - ADVERTISING 2,740 4,486 - - PRINTING 365 519 679 - GENERAL SUPPLIES - - 110 - OTHER EQUIPMENT - 800 - - Crabapple Antique & Art Festival Total 3,105 5,804 1,389 - - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES 6,800 10,183 14,700 14,700 14,700 RENTAL EQUIPMENT & VEHICLES - 2,508 1,000 7,500 7,500 ADVERTISING 3,231 1,259 4,000 4,000 4,000 PRINTING 895 1,262 1,500 1,500 1,500 GENERAL SUPPLIES 2,543 5,485 2,500 300 300 FOOD/MEALS 62 115 710 - - OTHER EQUIPMENT - 720 439 - - Crabapple Fest Total 13,531 21,531 24,849 28,000 28,000 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget ADVERTISING 488 356 412 830 830 Veteran's Day Total 488 356 412 830 830 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES 530 700 1,008 1,000 1,000 RENTAL EQUIPMENT & VEHICLES 2,244 2,094 2,205 2,225 2,225 ADVERTISING 1,125 757 613 800 800 PRINTING 130 336 - 150 150 GENERAL SUPPLIES - 18 - - - Tree Lighting Total 4,029 3,905 3,826 4,175 4,175 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES 1,150 1,350 1,820 1,900 1,900 RENTAL EQUIPMENT & VEHICLES 550 - 1,025 1,100 1,100 ADVERTISING 813 421 1,136 1,200 1,200 GENERAL SUPPLIES 207 780 1,079 500 500 Christmas in Crabapple Total 2,720 2,551 5,060 4,700 4,700 - FY 2014 FY 2014 Tree Lighting Veteran's Day Crabapple Fest (formerly Milton Roundup) Crabapple Antique & Art Festival FY 2014 FY 2014 Christmas in Crabapple FY 2014 FY 2013 Amended Budget FY 2013 Amended Budget FY 2013 Amended Budget FY 2013 Amended Budget FY 2013 Amended Budget FY 2014 Budget 81 Special Events Fund Special Events Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES 1,949 4,156 1,424 3,500 3,500 RENTAL EQUIPMENT & VEHICLES 1,846 1,429 2,698 1,750 1,750 ADVERTISING - 578 823 600 600 PRINTING 350 20 1,096 500 500 GENERAL SUPPLIES 2,263 1,087 1,148 500 500 FOOD/MEALS - 462 439 200 200 Earth Day Total 6,408 7,731 7,628 7,050 7,050 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES 500 750 1,640 3,400 3,400 RENTAL EQUIPMENT & VEHICLES 1,788 2,158 2,204 2,225 2,225 ADVERTISING 2,106 2,248 1,908 2,200 2,200 PRINTING 93 505 953 450 450 GENERAL SUPPLIES 139 198 300 225 225 FOOD/MEALS 111 375 45 250 250 Memorial Day Total 4,737 6,234 7,050 8,750 8,750 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget RENTAL EQUIPMENT & VEHICLES - - 237 250 250 FOOD/MEALS - - 749 1,000 1,000 Volunteer Appreciation Total - - 1,391 1,750 1,750 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES - - - 1,500 1,500 RENTAL EQUIPMENT & VEHICLES - 1,194 2,514 1,050 1,050 ADVERTISING - - 1,265 1,265 1,265 PRINTING - - - 600 600 GENERAL SUPPLIES - 16 204 275 275 Concerts Total - 1,211 3,983 4,690 4,690 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES 3,784 2,945 3,000 3,000 ADVERTISING 1,279 892 900 900 PRINTING 488 500 1,200 1,200 FOOD/MEALS - - 50 50 Mayor's Run Total - 5,551 4,337 5,150 5,150 - FY 2014 FY 2014 FY 2014 FY 2013 Amended Budget FY 2013 Amended Budget Memorial Day Earth Day Mayor's Run Summer Series Volunteer Appreciation FY 2014 FY 2014 FY 2013 Amended Budget FY 2013 Amended Budget FY 2013 Amended Budget FY 2014 Budget 82 Special Events Fund Special Events Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget SALARIES & WAGES/REGULAR EMPLOYEES - 18,001 - - - SALARIES & WAGES/OVERTIME - 14 - - - EMPLOYEE BENEFITS / 401A (SS MATCH)- 675 - - - EMPLOYEE BENEFITS / FICA MEDICARE - 380 - - - PROFESSIONAL FEES 1,050 - - - - RENTAL EQUIPMENT & VEHICLES 3,506 687 - - - ADVERTISING - 1,110 - - - PRINTING 500 - - - - GENERAL SUPPLIES 868 - - - - Other Events Total 5,924 20,867 - - - - FY 2014 FY 2013 Amended Budget Other Events FY 2014 Budget 83 Special Events Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget CASH CONFISCATIONS/STATE FUNDS 77,149 - - - - CASH CONFISCATIONS/US MARSHALS 4,770 16,819 - - - CASH CONFISCATIONS/HIDTA - - - - - INTEREST REVENUE/STATE FUNDS 53 54 - - - INTEREST REVENUE/FEDERAL FUNDS 8 22 - - - REALIZED GAIN ON INV/STATE FUNDS 270 - - - - Total Revenues 82,251 16,895 - - - - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget EDUCATION & TRAINING STATE FUNDS - 2,906 - 1,000 1,000 FEDERAL FUNDS 500 520 - 1,000 1,000 Total: Education & Training 500 3,426 - 2,000 2,000 - MAINTENANCE CONTRACTS STATE FUNDS - 1,746 - - - FEDERAL FUNDS - - - - - Total: Maintenance Contracts - 1,746 - - - - GENERAL SUPPLIES STATE FUNDS - 2,592 - 3,000 3,000 FEDERAL FUNDS - - - 3,000 3,000 Total: General Supplies - 2,592 - 6,000 6,000 - UNIFORMS STATE FUNDS - - - - - FEDERAL FUNDS - - - - - Total: Uniforms - - - - - - OTHER EQUIPMENT STATE FUNDS - 700 - 5,000 5,000 FEDERAL FUNDS - 2,128 - 5,000 5,000 Total: Other Equipment - 2,828 - 10,000 10,000 - CAMERAS STATE FUNDS - 6,493 - - - FEDERAL FUNDS - - - - - Total: Cameras - 6,493 - - - - Total Expenditures 500 17,085 - 18,000 18,000 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES (STATE FUNDS)77,472 (14,383) - (9,000) (9,000) - BEGINNING FUND BALANCE (STATE FUNDS)7,519 84,991 70,608 60,461 60,461 60,461 ENDING FUND BALANCE (STATE FUNDS)84,991 70,608 70,608 51,461 51,461 60,461 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (FEDERAL FUNDS)4,278 14,194 - (9,000) (9,000) - BEGINNING FUND BALANCE (FEDERAL FUNDS)- 4,278 18,472 63,863 63,863 63,863 ENDING FUND BALANCE (FEDERAL FUNDS)4,278 18,472 18,472 54,863 54,863 63,863 FY 2014 Expenditures Revenues Confiscated Assets Fund FY 2014 FY 2013 Amended Budget FY 2013 Amended Budget FY 2014 Budgt 84 Confiscated Assets Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget E-911 CHARGES 789,068 818,459 785,000 800,000 800,000 INTEREST REVENUE 554 763 680 200 200 Total Revenue 789,622 819,222 785,680 800,200 800,200 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget COMMUNICATIONS 20,842 19,924 21,000 21,000 21,000 MAINTENANCE CONTRACTS 504,292 613,420 972,599 1,096,262 1,096,262 Total Expenditures 525,134 633,344 993,599 1,117,262 1,117,262 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES 264,488 185,878 (207,919) (317,062) (317,062) - BEGINNING FUND BALANCE 340,333 604,821 790,699 642,883 642,883 642,883 ENDING FUND BALANCE 604,821 790,699 582,780 325,821 325,821 642,883 FY 2014 Expenditures Revenues E-911 Fund FY 2014 FY 2013 Amended Budget FY 2013 Amended Budget FY 2014 Budget 85 E-911 Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget HOTEL/MOTEL EXCISE TAX 49,294 54,688 50,000 55,000 55,000 Total Revenue 49,294 54,688 50,000 55,000 55,000 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget OPERATING TRANSFER OUT TO GENERAL FUND 14,376 12,688 20,000 20,000 20,000 OPERATING TRANSFER OUT TO SPECIAL EVENTS FUND 35,000 42,000 30,000 35,000 35,000 Total Expenditures 49,376 54,688 50,000 55,000 55,000 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES (82) - - - - - BEGINNING FUND BALANCE 82 - - - - - ENDING FUND BALANCE 0 - - - - - FY 2014 Expenditures Revenues Hotel/Motel Tax Fund FY 2014 FY 2013 Amended Budget FY 2013 Amended Budget FY 2014 Budget 86 Hotel/Motel Tax Fund Capital Projects Fund FY 2014 Budget 87 Capital Projects FundFY 2014 Budget 87 Capital Projects Fund Capital Project FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget Requests FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Mayor & Council Future City Facilities 408,756 372,318 36,438 - - - - - - TOTAL MAYOR & COUNCIL 408,756 372,318 36,438 - - - - - - Police Public Safety Communications 1,800,000 37,738 1,762,262 400,000 350,000 - - - 750,000 Vehicle Replacement Reserve 537,299 514,676 22,623 172,035 150,000 150,000 150,000 150,000 772,035 Vehicle for New Sergeant**- - - - - - - - - Vehicles for Patrol Officers (6)**- - - - - - - - - Vehicle for Detective**- - - - - - - - - TOTAL POLICE 2,337,299 552,414 1,784,885 572,035 500,000 150,000 150,000 150,000 1,522,035 Fire Station Renovation & Repair 130,999 82,431 48,568 11,000 - - - - 11,000 Apparatus/Vehicle Replacement Reserve 811,213 90,087 721,126 350,000 350,000 350,000 450,000 450,000 1,950,000 AED Units 51,992 35,563 16,429 - - - - - - Mass Notification Siren Project 132,500 - 132,500 167,500 - - - - 167,500 Public Education Trailer Conversion*- - - - 20,000 - - - 20,000 Vehicle for Assistant Fire Marshal**- - - - - - - - - TOTAL FIRE 1,126,704 208,081 918,623 528,500 370,000 350,000 450,000 450,000 2,148,500 Public Works Construction Inspectors 95,000 35,108 59,892 40,020 41,221 42,458 43,732 45,044 212,475 Gravel Roads Maintenance 550,000 437,963 112,037 145,000 145,000 145,000 145,000 145,000 725,000 Repair Major Stormwater Structures 454,750 223,826 230,924 250,000 275,000 275,000 275,000 275,000 1,350,000 NPDES 958,500 543,996 414,504 - - - - - - Pavement Management 8,065,238 5,751,248 2,313,990 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 9,500,000 Crabapple Paving Fund 18,900 - 18,900 - - - - - - Public Works Yard Construction 100,000 43,373 56,627 - - - - - - Traffic Calming 93,858 55,624 38,234 - - - - - - Re-Striping of Existing Roads 345,919 281,500 64,419 72,800 80,000 80,000 80,000 80,000 392,800 Cambridge School Zone Equipment 27,500 27,500 - - - - - - - Replace School Zone Flashers 15,000 526 14,474 - - - - - - Edge of Pavement Repair 100,000 - 100,000 (50,000) 50,000 50,000 50,000 50,000 150,000 Bridge Replacement Program 1,393,574 889,023 504,551 - 306,000 450,000 750,000 250,000 1,756,000 PW-Sidewalk Repair 318,725 37,005 281,720 - 10,000 10,000 10,000 10,000 40,000 Bethany/Cogburn Intersection Improvmts 549,531 475,305 74,226 - - - - - - Hopewell/Francis/Cogburn Intersection Impr 992,103 140,025 852,078 - - - - - - Hopewell @ Birmingham Intersection Improv 314,500 74,018 240,483 495,500 500,000 - - - 995,500 Hopewell @ Bethany Bnd/Bethany Way 75,000 41,576 33,424 100,000 500,000 825,000 500,000 - 1,925,000 New Vehicles 100,000 69,322 30,678 10,000 10,000 10,000 10,000 10,000 50,000 Freemanville@Providence & B'ham Intersection**- - - 75,000 130,000 400,000 595,000 1,000,000 2,200,000 Upgrade School Flasher Assemblies**- - - - 51,504 - - - 51,504 Crabapple NE Connector Rd**- - - - - - - 50,000 50,000 TOTAL PUBLIC WORKS 14,568,098 9,126,935 5,441,163 3,038,320 3,998,725 4,187,458 4,358,732 3,765,044 19,348,279 Parks & Recreation Parks & Rec 15-Year Comp Plan 25,000 430 24,570 - - - - - - Sign Program 15,000 1,795 13,205 - - - - - - Birmingham Park Master Plan 25,000 24,963 37 - - - - - - Land Acquisition & Park Enhancement 1,396,659 1,396,658 1 - - - - - - Crabapple Crossing Partnership 190,587 190,586 1 - - - - - - Park and Trail Expansion 1,451,825 70,622 1,381,203 50,000 - - - - 50,000 Bell Memorial Capital Improvements 84,513 46,225 38,288 - - - - - - Crabapple Community Center/Park*- - - - 140,000 - - - 140,000 TOTAL PARKS & RECREATION 3,188,584 1,731,280 1,457,304 50,000 140,000 - - - 190,000 Community Development TDR Feasibility Study 49,700 40,569 9,131 - - - - - - Architectural Code 34,500 33,534 966 - - - - - - Form Based Code/TDR Ordinance 28,800 23,000 5,800 - - - - - - Tree Recompense 18,625 2,695 15,930 - - - - - - Branding & Signage Program - - - 25,000 25,000 - - - 50,000 TOTAL COMMUNITY DEVELOPMENT 131,625 99,797 31,828 25,000 25,000 - - - 50,000 Subtotal 21,761,066 12,090,825 9,670,241 4,213,855 5,033,725 4,687,458 4,958,732 4,390,044 23,283,814 Contingency (3%)126,416 151,012 140,624 148,762 131,701 698,515 Total 21,761,066 12,090,825 9,670,241 4,340,271 5,184,737 4,828,082 5,107,494 4,521,745 23,982,329 *New Capital Projects for FY 13 **New Capital Projects for FY 14 FY 2014 Capital Project Requests Prior Years, Current Budget and Future Plans FY 2014 Budget 88 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 357,756 372,318 (14,562) - - - - - - Study / Consultant Project 50,000 - 50,000 - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) 1,000 - 1,000 - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 408,756 372,318 36,438 - - - - - - Financing Sources Cash Capital - Operating Budget 408,756 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 408,756 - - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Future City Facilities Account Number 300-1110-541300200 Requesting Department:Type of Project or Acquisition: Mayor & Council New None In the next several fiscal years, the Milton Mayor and City Council have expressed an interest in moving away from the monthly rental, business park, type environment where the current City Hall is located. Over the next years, there will be a need to re-evaluate a master plan, design, engineer and build a City Hall and Public Safety structure. At the onset of this budget year, staff remains in the "planning for the next steps" phase. Staff is of the belief there should be money programmed related to future city facilities and therefore estimates conservatively the revisit of a master plan at a cost not to exceed $50,000. Additionally, it appears planning and design range industry wide between 30% and 35% of the project total cost. Making several of the assumptions we have made as a group, a total project cost of $6,000,000 would result in planning and design somewhere in the neighborhood of $400,000. Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Project Description: Other Project Priorities: (choose all that apply) Detail Impact on Operating Budget: There will be further detail on the impact on the operating budget as this project moves forward. Relation to Other Projects: FY 2014 Budget 89 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - Study / Consultant Project 50,000 37,738 12,262 - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 1,750,000 - 1,750,000 400,000 350,000 - - - 750,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 1,800,000 37,738 1,762,262 400,000 350,000 - - - 750,000 Financing Sources Cash Capital - Operating Budget 1,800,000 400,000 350,000 - - - 750,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 1,800,000 - 400,000 350,000 - - - 750,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Public Safety Communications Account Number Requesting Department:Type of Project or Acquisition: 300-3210-521210001 Police New Relation to Other Projects: There will be further detail on the impact on the operating budget as this project moves forward. None Detail Project Description: Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: FY 2014 Budget 90 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition 537,299 514,676 22,623 172,035 150,000 150,000 150,000 150,000 772,035 Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 537,299 514,676 22,623 172,035 150,000 150,000 150,000 150,000 772,035 Financing Sources Cash Capital - Operating Budget 537,299 172,035 150,000 150,000 150,000 150,000 772,035 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 537,299 172,035 150,000 150,000 150,000 150,000 772,035 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Relation to Other Projects:No impact expected. None Capital Project Request Form VEHICLE REPLACEMENT RESERVE Account Number Type of Project or Acquisition: 300-3210-542202000 Replacement Requesting Department: Police Included in an approved departmental work plan: Improves efficiency: Detail Project Description: Vehicles in the Police Department have an anticipated useable life and then require replacement. It makes prudent budgeting sense to fund a replacement each year so that when the vehicle must be replaced, the funding impact in one fiscal year is less. A Police vehicle has an estimated useable life, absent major unanticipated damage, of 5 years. For FY 14 - There are five vehicles in the current fleet that need to be replaced due to either high mileage or excessive maintenace costs. It is anticipated that between 4-6 vehicles will need to be replaced annually. Detail Impact on Operating Budget: FY 2014 Budget 91 Capital Projects Fund Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures - - - - - - - Financing Sources Cash Capital - Operating Budget - - - - - - - Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources - - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Meets legal mandate: Relation to Other Projects: Strategic Action Item: Provide Quality Services Detail Project Description: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Capital Project Request Form Vehicle for Sergeant Position (New Initiative for FY 14) Requesting Department:Strategic Plan Strategy: Police Provide Responsible and Responsive Government FY 2014 Budget 92 Capital Projects Fund Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures - - - - - - - Financing Sources Cash Capital - Operating Budget - - - - - - - Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources - - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Meets legal mandate: Relation to Other Projects: Detail Project Description: Capital Project Request Form Vehicles for Patrol Officers (New Initiative for FY 14) Requesting Department:Strategic Plan Strategy: Police Provide Responsible and Responsive Government Strategic Action Item: Provide Quality Services FY 2014 Budget 93 Capital Projects Fund Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures - - - - - - - Financing Sources Cash Capital - Operating Budget - - - - - - - Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources - - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Meets legal mandate: Relation to Other Projects: Strategic Action Item: Provide Quality Services Detail Project Description: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Capital Project Request Form Vehicle for Detective (New Initiative for FY 14) Requesting Department:Strategic Plan Strategy: Police Provide Responsible and Responsive Government FY 2014 Budget 94 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 130,999 82,431 48,568 11,000 - - - - 11,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 130,999 82,431 48,568 11,000 - - - - 11,000 Financing Sources Cash Capital - Operating Budget 130,999 11,000 - - - - 11,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 130,999 11,000 - - - - 11,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Detail Project Description: This project is to repair damages to the existing Station 43 parking lot and sidewalks Detail Impact on Operating Budget: Relation to Other Projects: No impact anticipated. Station 42 renovation Included in an approved departmental work plan: Improves efficiency: Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Capital Project Request Form FIRE STATION REPAIR / RENOVATION Account Number Type of Project or Acquisition: 300-3510-522280000 RenovationFire Requesting Department: FY 2014 Budget 95 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition 811,213 90,087 721,126 350,000 350,000 350,000 450,000 450,000 1,950,000 Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 811,213 90,087 721,126 350,000 350,000 350,000 450,000 450,000 1,950,000 Financing Sources Cash Capital - Operating Budget 811,213 350,000 350,000 350,000 450,000 450,000 1,950,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 811,213 350,000 350,000 350,000 450,000 450,000 1,950,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - 5,000 16,500 16,500 16,500 16,500 71,000 Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - 12,500 12,500 12,500 5,000 5,000 47,500 Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - 17,500 29,000 29,000 21,500 21,500 118,500 Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Project Description: Relation to Other Projects: Detail Impact on Operating Budget: With the purchase of a replacement ladder truck we will experience both an increase and decrease in our maintenance and operating budget for the fire apparatus. The fact that we are adding an additional apparatus to the fleet brings additional preventative maintenance costs. (i.e., brakes, tires, oil changes, ladder service and testing), The apparatus being requested is from a manufacture that produces a unit that is lighter and more economical to operate than its competitors. This should equate to a savings for city due to the fact that we will be buying less tires, less brakes and less fuel per year for this unit. We forecast a decrease in our emergency repair fund by placing the current apparatus into reserve status. The new truck will have a 3 year bumper to bumper warranty as well as a 5 year motor and transmission warranty, resulting in minimal repair cost for the warranty period. Another savings that the city could experience is with an aerial harvest. This savings, which is specific to the manufacture we have chosen, comes at the end of the trucks life cycle which we estimate at 12 years. The truck is sent back to the manufacture where the ladder, platform and its working parts are removed, rebuilt, and remounted onto a brand new chassis. This program could save the city in excess of $200,000 on our next ladder truck replacement. We are requesting capital for the purchase of a new 100' mid mount platform ladder truck. This apparatus will be replacing our current apparatus which is a Pierce Dash 75’ Quint ladder truck (Truck 1). Truck 1 is now a six year old, single axle, rear mounted aerial which accounts for the highest maintenance cost of all the current fire apparatus, averaging $12,500 a year in emergency repairs. These are repairs that are made outside of our normal preventative maintenance schedule and typically coincide with an extended down time for the unit. Our current apparatus was designed with a single axle and smaller diesel engine. This configuration has proven to be unreliable. When Truck 1 goes out of service for mechanical repairs Milton relies on a spare ladder truck which is provided by Alpharetta. The funding of this capital request will provide Milton a much needed reserve aerial apparatus. The apparatus being requested will be designed with a larger tandem axle to help support the weight of the apparatus as well as provide safer braking performance. The 100' mid mount ladder will provide much needed ladder length for both rescue and firefighting operations. Our current 75' ladder has proven to be too short on multiple emergencies. For us to obtain maximum reach with our current unit we must back the apparatus into position requiring an extended arrival time. This is due to the length of our ladder and the fact that it is mounted to the rear of the truck. The 100' mid mount replacement will provide easier access and greater reach. This will allow us to pull straight into a scene and have the same reach 360 degrees around the truck. The “platform” style aerial we are requesting will provide our personnel with a protected platform from which to work. The ability to deploy hoses from this platform for above grade operations is a benefit we currently don't have. The IGA between Milton and Alpharetta will benefit by the addition of this apparatus. The ability to add a second reserve apparatus and the ability to provide another aerial apparatus on a working fire benefits both Cities. The ISO points would also benefit from the addition of this apparatus. Capital Project Request Form Account Number 300-3510-542202000 Requesting Department:Strategic Plan Strategy:Strategic Action Item: Fire Provide Responsible and Responsive Government Engage in Proactive PlanningAPPARATUS/VEHICLE REPLACEMENT RESERVE FY 2014 Budget 96 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition 51,992 35,563 16,429 - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 51,992 35,563 16,429 - - - - - - Financing Sources Cash Capital - Operating Budget 51,992 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 51,992 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form AED UNITS Account Number Requesting Department:Type of Project or Acquisition: 300-3510-542507101 Fire New Relation to Other Projects: No impact anticipated. Detail Project Description: Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Included in an approved departmental work plan: Improves efficiency: Detail Impact on Operating Budget: FY 2014 Budget 97 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition 117,500 - 117,500 167,500 - - - - 167,500 Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition 15,000 - 15,000 - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 132,500 - 132,500 167,500 - - - - 167,500 Financing Sources Cash Capital - Operating Budget 132,500 167,500 - - - - 167,500 Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources 132,500 167,500 - - - - 167,500 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - 5,000 5,000 5,000 5,000 5,000 25,000 Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - 5,000 5,000 5,000 5,000 5,000 25,000 Other Project Priorities: (choose all that apply) Capital Project Request Form Emergency Management - Mass Notification Siren Project Requesting Department:Strategic Plan Strategy:Strategic Action Item: Fire Provide Responsible and Responsive Government Engage in Proactive Planning Account Number 300-3510-542507102 Detail Project Description: This project involves providing mass warning sirens strategically located about the city for severe weather emergencies. The current budget in this outline anticipates approximately 10 sirens to cover the city (numbers wont be fully established until the RFP), a communications system for the sirens and annual maintenance for both. This project could likely take until FY 2014 to complete. Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: This project has yet to be bid out and the figures involved are preliminary estimates based on vendor and personal research. There will be an initial capital outlay and a repeating annual maintenance contract with this project. The equipment outlined has a usable life of around 25 to 30 years (the siren on Station 42 is still operable some 40 years later, but not sufficient for this project). Relation to Other Projects: This is related to the Code Red Initiative from FY 2012. FY 2014 Budget 98 Capital Projects Fund Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - 20,000 - - - - 20,000 Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures - 20,000 - - - - 20,000 Financing Sources Cash Capital - Operating Budget - 20,000 - - - - 20,000 Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources - 20,000 - - - - 20,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - 2,000 2,000 2,000 2,000 2,000 10,000 Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - 2,000 2,000 2,000 2,000 2,000 10,000 Other Project Priorities: (choose all that apply) Capital Project Request Form Fire Marshal - Public Education Trailer Conversion Requesting Department:Strategic Plan Strategy:Strategic Action Item: Fire Provide Responsible and Responsive Government Engage in Proactive Planning Detail Project Description: This project is an enhancement to Milton Fire Department's ability to provide community education programs, including teaching life- safety skills to school age children and instructional programs to adults and various community groups. We currently have a strong commitment to community education, but up to this point, these programs have been provided without the traditional support materials/equipment that most other fire departments use in their community programs. One of the basic props of any fire education program is a fire safety house. This traditionally provides the platform for critical life safety education programs for communities across the US. Milton currently has a FEMA command trailer that it barely uses. Rather than purchase a trailer (which can run $60,000 or more), this capital request seeks $20,000 so that Milton firefighters can repurpose the Command Trailer so that it can also be used as a regular educational prop for the Department. The item will continue to be available for other uses as needed. Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: If funded, then we will begin to use the trailer actively, and we will see a small increase in fuel consumption and other vehicle upkeep funds (e.g. tires etc). However, because of the nature of the initiative, the bulk of the expense will be in the initial budget year. It also increases the utility of a currently owned item and still realizes a savings over the potential $60,000 expense if we bought a new trailer.Relation to Other Projects: This is related to the Assistant Fire Marshal project, who will take primary responsibility for this. FY 2014 Budget 99 Capital Projects Fund Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures - - - - - - - Financing Sources Cash Capital - Operating Budget - - - - - - - Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources - - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating 2,100 2,100 2,100 2,100 2,100 2,100 12,600 Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact 2,100 2,100 2,100 2,100 2,100 2,100 12,600 Other Project Priorities: (choose all that apply) Capital Project Request Form Assistant Fire Marshal Vehicle Requesting Department:Strategic Plan Strategy: Fire Provide Responsible and Responsive Government Relation to Other Projects: Related to the Assistant Fire Marshal Initiative. Strategic Action Item: Engage in Proactive Planning Detail Project Description: This coincides with the MO initiative for an Assistant Fire Marshal and includes purchasing a vehicle for investigations (including on-call periods), inspections, etc. The vehicle will be equipped for emergency response when needed and provide flexibility with the rest of the Fire Department fleet. Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: This will increase the maintenance budget and have an impact on fuel consumption, which should offset diesel consumption by taking over some of the inspection duties covered with fire engine companies now. Meets legal mandate: FY 2014 Budget 100 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other 95,000 35,108 59,892 40,020 41,221 42,458 43,732 45,044 212,475 Total Project Expenditures 95,000 35,108 59,892 40,020 41,221 42,458 43,732 45,044 212,475 Financing Sources Cash Capital - Operating Budget 95,000 40,020 41,221 42,458 43,732 45,044 212,475 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 95,000 - 40,020 41,221 42,458 43,732 45,044 45,044 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - Supportive of which Council goal: (required field) Detail Impact on Operating Budget: Relation to Other Projects: Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Select from drop down listThese funds for assistance in project management and construction inspection for projects in excess of $50,000. Construction and Inspection Services Capital Project Request Form Project Number Requesting Department: Meets legal mandate: Improves efficiency: Included in an approved departmental work plan: Detail Project Description: Public Works300-4101-521205000 Type of Project or Acquisition: Renovation FY 2014 Budget 101 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 25,000 - 25,000 - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 351,000 334,371 16,629 - - - - - - Construction - in-house 174,000 103,592 70,408 145,000 145,000 145,000 145,000 145,000 725,000 Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 550,000 437,963 112,037 145,000 145,000 145,000 145,000 145,000 725,000 Financing Sources Cash Capital - Operating Budget 550,000 145,000 145,000 145,000 145,000 145,000 725,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 550,000 145,000 145,000 145,000 145,000 145,000 725,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Meets legal mandate: Improves efficiency: Included in an approved departmental work plan: Detail Project Description: Relation to Other Projects: Could reduce the maintenance costs of gravel roads caused by poor drainage areas. 300-4101-522203000 Type of Project or Acquisition: Select from drop down list Removes/reduces a hazard: Other Project Priorities: (choose all that apply) These funds would be used to provide supplemental grading and maintenance activities for the 13 miles of gravel roads. Detail Impact on Operating Budget: Capital Project Request Form Account Number Maintenance Gravel Road Maintenance Requesting Department: Public Works FY 2014 Budget 102 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 50,000 50,000 - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 404,750 173,826 230,924 250,000 275,000 275,000 275,000 275,000 1,350,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 454,750 223,826 230,924 250,000 275,000 275,000 275,000 275,000 1,350,000 Financing Sources Cash Capital - Operating Budget 454,750 250,000 275,000 275,000 275,000 275,000 1,350,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 454,750 250,000 275,000 275,000 275,000 275,000 1,350,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) 300-4101-522250000 Type of Project or Acquisition: Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Maintenance Select from drop down listThese funds will include the scoping, design and construction of repairs associated with the city's stormwater infrastructure. It is anticipated that as the stormwater system is inspected and inventoried under the requirements of the NPDES stormwater permit that deficiencies in the system will be identified. Funding includes the design and repair to two drainage systems in Thompson Road as well as minor repairs systemwide. Repair Major Stormwater Structures, as needed Requesting Department: Public Works Detail Project Description: Detail Impact on Operating Budget: Relation to Other Projects: Capital Project Request Form Account Number Meets legal mandate: Improves efficiency: Included in an approved departmental work plan: FY 2014 Budget 103 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other 958,500 543,996 414,504 - - - - - - Total Project Expenditures 958,500 543,996 414,504 - - - - - - Financing Sources Cash Capital - Operating Budget 958,500 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 958,500 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - Additional Revenues: Taxes - - - - - - Additional Revenues: Charges for Service - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - Additional Revenues: Licenses & Permits - - - - - - Additional Revenues: Intergovernmental - - - - - - Other - - - - - - Total Operating Impact - - - - - - Supportive of which Council goal: (required field) These funds provide for compliance with the city's NPDES stormwater permit compliance requirements Improves efficiency: Project Number 300-4101-522251000 Public Works Included in an approved departmental work plan: Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Type of Project or Acquisition: Detail Project Description: Detail Impact on Operating Budget: Relation to Other Projects: Capital Project Request Form NPDES Permit Compliance Requesting Department: Renovation FY 2014 Budget 104 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 50,000 - 50,000 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 8,015,238 5,751,248 2,263,990 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 9,500,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 8,065,238 5,751,248 2,313,990 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 9,500,000 Financing Sources Cash Capital - Operating Budget 8,065,238 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 9,500,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 8,065,238 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 9,500,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) 300-4101-522260000 Type of Project or Acquisition: Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Maintenance Select from drop down listAs part of the annual pavement resurfacing program these funds would be used to provide deep patching and roadway repair for those sections of roads which have not yet been identified for reconstruction but require localized patching and repair. These funds would also be used to provide any pre-overlay repair for those roads approved un the GDOT LMIG program. Provides for reconstruction of the remaining portion of S. Thompson, Freemanville Road (from Louis to Providence Rd)Dinsmore Rd, Webb Rd (SR9 to Cogburn) and New Bullpen Rd in accordance with the Pavement Management Plan. A portion of the requested funding is to be allocated to the repair and paving of residential streets. Requesting Department: Public Works Detail Project Description: Detail Impact on Operating Budget: Pavement Management Relation to Other Projects: Capital Project Request Form Account Number Meets legal mandate: Improves efficiency: Included in an approved departmental work plan: FY 2014 Budget 105 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 18,900 - 18,900 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 18,900 - 18,900 - - - - - - Financing Sources Cash Capital - Operating Budget - - - - - - - Debt Financing - - - - - - - Other - Funds received from developers 14,700 - - - - - - Total Financing Sources 14,700 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Crabapple Paving Fund Account Number Requesting Department:Type of Project or Acquisition: 300-4101-522260001 Public Works Maintenance Relation to Other Projects: Detail Project Description: Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: FY 2014 Budget 106 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 100,000 43,373 56,627 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 100,000 43,373 56,627 - - - - - - Financing Sources Cash Capital - Operating Budget 100,000 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 100,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Public Works Yard Construction Account Number Type of Project or Acquisition: 300-4101-541200001 New Requesting Department: Public Works Relation to Other Projects: Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Detail Project Description: Relocation of the Public Works Yard within Birmingham Park Other Project Priorities: (choose all that apply) FY 2014 Budget 107 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 5,000 - 5,000 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 88,858 55,624 33,234 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 93,858 55,624 38,234 - - - - - - Financing Sources Cash Capital - Operating Budget 93,858 - - - - - - - Debt Financing - - - - - - - - Other - - - - - - - - Total Financing Sources 93,858 - - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Meets legal mandate: Improves efficiency: Included in an approved departmental work plan: Detail Project Description: Relation to Other Projects: Negligible Traffic Calming Program 300-4101-541400400 Type of Project or Acquisition: Select from drop down list Removes/reduces a hazard: Other Project Priorities: (choose all that apply) In FY 08 9 projects were identified as eligible for inclusion in the approved traffic calming program. The intial funding for this project was established to install those measures in the approved neighborhoods in accordance with the standards in place at that time. In FY10 the standards were updated and the the qualifications thresholds were modified. While future funding will be allocated on a first come-first serve basis, the existing neighborhoods will be re evaluated based on the new criteria. Detail Impact on Operating Budget: Capital Project Request Form Account Number New Traffic Calming (PW.07.3037) Requesting Department: Public Works FY 2014 Budget 108 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 345,919 281,500 64,419 72,800 80,000 80,000 80,000 80,000 392,800 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 345,919 281,500 64,419 72,800 80,000 80,000 80,000 80,000 392,800 Financing Sources Cash Capital - Operating Budget 345,919 72,800 80,000 80,000 80,000 80,000 392,800 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 345,919 72,800 80,000 80,000 80,000 80,000 392,800 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) 300-4101-541400900 Type of Project or Acquisition: Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Maintenance Select from drop down list Requesting Department: Public Works Detail Project Description: Continue the proactive re-striping of roads. Detail Impact on Operating Budget: Re-Striping of Existing Roads Relation to Other Projects: Capital Project Request Form Account Number Meets legal mandate: Improves efficiency: Included in an approved departmental work plan: FY 2014 Budget 109 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 27,500 27,500 - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 27,500 27,500 - - - - - - - Financing Sources Cash Capital - Operating Budget 27,500 - - - - - - Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources 27,500 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Relation to Other Projects: Strategic Action Item: Provide Quality Services Detail Project Description: This project is to provide school zone equipment to establish the school zone for Cambridge High School Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Meets legal mandate: Capital Project Request Form School Zone Equipment for Cambridge High School Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Account Number 300-4101-541401001 FY 2014 Budget 110 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 15,000 526 14,474 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 15,000 526 14,474 - - - - - - Financing Sources Cash Capital - Operating Budget 15,000 - - - - - - Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources 15,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Relation to Other Projects: Strategic Action Item: Provide Quality Services Detail Project Description: This project is to relace the school zone flashers for Crabapple Elementary-Northwestern Middle-Milton High School. Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Meets legal mandate: Capital Project Request Form Replace School Zone Flashers (Crabapple-Northwestern-Milton) Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Account Number 300-4101-541401002 FY 2014 Budget 111 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house 100,000 - 100,000 (50,000) 50,000 50,000 50,000 50,000 150,000 Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 100,000 - 100,000 (50,000) 50,000 50,000 50,000 50,000 150,000 Financing Sources Cash Capital - Operating Budget 100,000 (50,000) 50,000 50,000 50,000 50,000 150,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 100,000 (50,000) 50,000 50,000 50,000 50,000 150,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - Additional Revenues: Taxes - - - - - - Additional Revenues: Charges for Service - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - Additional Revenues: Licenses & Permits - - - - - - Additional Revenues: Intergovernmental - - - - - - Other - - - - - - Total Operating Impact - - - - - - Supportive of which Council goal: (required field) These funds would be used to repair edge of pavement failures and drop-offs along our major roads. These funds are part of the overall pavement management program. Public Works300-4101-541401100 Meets legal mandate: Improves efficiency: Included in an approved departmental work plan: Select from drop down list Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Detail Project Description: Detail Impact on Operating Budget: Relation to Other Projects: Type of Project or Acquisition: Capital Project Request Form Account Number Requesting Department: Maintenance Edge of Pavement Repair FY 2014 Budget 112 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 447,133 301,392 145,741 - 56,000 - - 120,000 176,000 Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 915,235 556,425 358,810 - 250,000 450,000 750,000 130,000 1,580,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW 31,206 31,206 - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 1,393,574 889,023 504,551 - 306,000 450,000 750,000 250,000 1,756,000 Financing Sources Cash Capital - Operating Budget 1,393,574 - - 306,000 450,000 750,000 250,000 1,756,000 Debt Financing - - - - - - - - Other - - - - - - - - Total Financing Sources 1,393,574 - - 306,000 450,000 750,000 250,000 1,756,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Public Works300-4101-541401200 Type of Project or Acquisition: Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Replacement Select from drop down listThese funds will be used for design and construction services related to the bridge replacement and improvement program. Bridges will be repaired and maintained in accordance with the recommendations provided in the URS and GDOT inspection reports. Replacement of the Cogburn Road Bridge is included as well as maintenance activities to the Bethany Road Bridge over Copper Sandy Creek, Birmingham Road Bridge over Chicken Creek, Birmingham Road Bridge over an unnamed tributary of Chicken Creek and Hopewell Road Bridge over Chicken Creek. Bridge Replacement Program Detail Project Description: Detail Impact on Operating Budget: Relation to Other Projects: Capital Project Request Form Account Number Requesting Department: Meets legal mandate: Improves efficiency: Included in an approved departmental work plan: FY 2014 Budget 113 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 318,725 37,005 281,720 - 10,000 10,000 10,000 10,000 40,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 318,725 37,005 281,720 - 10,000 10,000 10,000 10,000 40,000 Financing Sources Cash Capital - Operating Budget 318,725 - 10,000 10,000 10,000 10,000 40,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 318,725 - 10,000 10,000 10,000 10,000 40,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Citywide sidewalk repairs Account Number Type of Project or Acquisition: 300-4101-541401300 Maintenance Requesting Department: Public Works Relation to Other Projects: Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Detail Project Description: Citywide sidewalk and curb & gutter repairs. Other Project Priorities: (choose all that apply) FY 2014 Budget 114 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 20,000 17,911 2,089 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 424,531 418,023 6,508 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW 105,000 39,370 65,630 - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 549,531 475,305 74,226 - - - - - - Financing Sources Cash Capital - Operating Budget 549,531 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 549,531 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Bethany Bend/Cogburn Road Intersection Improvements Account Number 300-4101-541401600 Capital Project Request Form Requesting Department:Type of Project or Acquisition: Public Works New Relation to Other Projects: Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Project Description: Intersection improvements at the Bethany Bend/Cogburn Road intersection associated with the construction of the new high school.Select from drop down list Other Project Priorities: (choose all that apply) Detail Impact on Operating Budget: FY 2014 Budget 115 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 114,960 114,960 0 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 765,000 23,800 741,200 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW 112,143 1,265 110,878 - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 992,103 140,025 852,078 - - - - - - Financing Sources Cash Capital - Operating Budget 992,103 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 992,103 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Requesting Department: Public WorksHopewell/Francis/Cogburn Road Intersection Improvements Account Number Type of Project or Acquisition: 300-4101-541401700 New Relation to Other Projects: Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Project Description: Select from drop down list Other Project Priorities: (choose all that apply) Intersection improvements at the Hopewell/Francis/Cogburn Road intersection. Year 1 includes the evaluation of design alternatives and the development of construction documents. Detail Impact on Operating Budget: FY 2014 Budget 116 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 314,500 74,018 240,483 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - 361,844 500,000 - - - 861,844 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - 133,656 - - - - 133,656 Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 314,500 74,018 240,483 495,500 500,000 - - - 995,500 Financing Sources Cash Capital - Operating Budget 314,500 495,500 500,000 - - - 995,500 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 314,500 495,500 500,000 - - - 995,500 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Relation to Other Projects: Type of intersection improvement to be evaluated based initial capital and overall operational costs. Detail Project Description: This project will provide survey and design services for intersection improvements at the Hopewell Road - Birmingham Road intersection. This intersection was identified in the Transportation Master Plan as a priority intersection for operation improvements.Removes/reduces a hazard: Detail Impact on Operating Budget: Improves efficiency: Meets legal mandate: Other Project Priorities: (choose all that apply) Capital Project Request Form Hopewell @ Birmingham Rd Intersection Improvements Account Number 300-4101-541401701 Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Strategic Action Item: FY 2014 Budget 117 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 75,000 41,576 33,424 100,000 - - - - 133,424 Study / Consultant Project - - - - - - - - Legal Services (related to project only) - - - - - - - - Advertising (related to project only) - - - - - - - - Utility Relocates - - - - - - - - Construction - contracted - - - 500,000 825,000 500,000 - 1,825,000 Construction - in-house - - - - - - - - Land Acquisition, including ROW - - - - - - - - Equipment Acquisition - - - - - - - - Fleet Acquisition - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - Economic Development Program - - - - - - - - Other - - - - - - - - Total Project Expenditures 75,000 41,576 33,424 100,000 500,000 825,000 500,000 - 1,958,424 Financing Sources Cash Capital - Operating Budget 75,000 100,000 500,000 825,000 500,000 - 1,925,000 Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources 75,000 100,000 500,000 825,000 500,000 - 1,925,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Capital Project Request Form Hopewell Road at Bethany Bend/Bethany Way Intersection Improvement Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Meets legal mandate: Relation to Other Projects: Strategic Action Item: Engage in Proactive Planning Detail Project Description: This project is for intersection improvements at Hopewell Road @ Bethany Bend/Bethany Way Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Account Number 300-4101-541401702 FY 2014 Budget 118 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition 100,000 69,322 30,678 10,000 10,000 10,000 10,000 10,000 50,000 Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 100,000 69,322 30,678 10,000 10,000 10,000 10,000 10,000 50,000 Financing Sources Cash Capital - Operating Budget 100,000 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 100,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form New Vehicle Account Number Requesting Department:Type of Project or Acquisition: 300-4101-542201000 Public Works New Relation to Other Projects: Detail Project Description: Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: FY 2014 Budget 119 Capital Projects Fund Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design 75,000 - - - - - 75,000 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - 130,000 400,000 595,000 1,000,000 - 2,125,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 75,000 130,000 400,000 595,000 1,000,000 - 2,200,000 Financing Sources Cash Capital - Operating Budget 75,000 130,000 400,000 595,000 1,000,000 - 2,200,000 Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources 75,000 130,000 400,000 595,000 1,000,000 - 2,200,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Relation to Other Projects: Strategic Action Item: Engage in Proactive Planning Detail Project Description: Provides for intersection improvements at two locations Freemanville Road@Providence Road and Freemanville Road@Birmingham Road Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Meets legal mandate: Capital Project Request Form Freemanville Road@Providence Road and Freemanville Road at Birmingham Road Intersection Improvements Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government FY 2014 Budget 120 Capital Projects Fund Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - 20,000 - - - - 20,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - 31,504 - - - - 31,504 Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures - 51,504 - - - - 51,504 Financing Sources Cash Capital - Operating Budget - 51,504 - - - - 51,504 Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources - 51,504 - - - - 51,504 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Relation to Other Projects: Strategic Action Item: Provide Quality Services Detail Project Description: Upgrade school flasher assemblies at Hopewell Middle/Cogburn Elementary schools and Mill Spings Academy. This will complete the upgrades of all school flasher assemblies within the city. Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Meets legal mandate: Capital Project Request Form Upgrade School Flashers Assemblies Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government FY 2014 Budget 121 Capital Projects Fund Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - - - - 50,000 - 50,000 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - 1,950,000 1,950,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures - - - - 50,000 1,950,000 2,000,000 Financing Sources Cash Capital - Operating Budget - - - - 50,000 1,950,000 2,000,000 Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources - - - - 50,000 1,950,000 2,000,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Relation to Other Projects: Strategic Action Item: Engage in Proactive Planning Detail Project Description: Provides for initial planning activities for the NE connector road from Charlotte Rd to SR 372 as identified in the Crabapple Master Plan Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Meets legal mandate: Capital Project Request Form Crabapple NE Connector Road Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government FY 2014 Budget 122 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 25,000 430 24,570 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 25,000 430 24,570 - - - - - - Financing Sources Cash Capital - Operating Budget 25,000 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 25,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form PARKS AND RECREATION 15-YEAR COMPREHENSIVE MASTER PLAN Account Number Type of Project or Acquisition: 300-6110-521200001 New Requesting Department: Parks & Recreation The Plan should be completed after the Birmingham Park Master Plan and in conjuction with the Trail Plan Update. Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Detail Project Description: Parks and Recreation 15-year Comprehensive Plan is needed for future Capital planning. The plan will incorporate the Assessment Plan and Pattern Book, Needs Assessment Survey Results and will clearly establish the City's approach to Parks and Recreation for the next 15 years. This plan should be updated every 5-10 years. This plan will allow for grant funding applications and bond programs. Other Project Priorities: (choose all that apply) Relation to Other Projects: FY 2014 Budget 123 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 14,000 1,795 12,205 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition 1,000 - 1,000 - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 15,000 1,795 13,205 - - - - - - Financing Sources Cash Capital - Operating Budget 15,000 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 15,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form PARK SIGN IMPLEMENTATION Account Number Type of Project or Acquisition: 300-6110-521200002 Replacement Requesting Department: Parks & Recreation Signs should be added once other improvements are made on sites - Bell Memorial, Bethwell, Crabapple (possibly Birmingham) Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Detail Project Description: Update entrance signage/onsite signage for park property and include ROW directionals in vacinity of parks Other Project Priorities: (choose all that apply) Relation to Other Projects: FY 2014 Budget 124 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW 1,396,659 1,396,658 1 - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 1,396,659 1,396,658 1 - - - - - - Financing Sources Cash Capital - Operating Budget 1,396,659 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 1,396,659 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Land Acquisition and Park Enhancement Account Number Requesting Department:Type of Project or Acquisition: 300-6110-541101000 Parks & Recreation Expansion Relation to Other Projects: Detail Project Description: Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: FY 2014 Budget 125 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other 190,587 190,586 1 - - - - - - Total Project Expenditures 190,587 190,586 1 - - - - - - Financing Sources Cash Capital - Operating Budget 190,587 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 190,587 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form CRABAPPLE CROSSING PARK PROJECT Account Number Type of Project or Acquisition: 300-6110-541200001 New Requesting Department: Parks & Recreation Once this park is open, COM would most likely cover utilities Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Detail Project Description: This project would include a partnership with FCBOE/Crabapple Crossing Elementary to create an active/passive 2-acre park for use by the school and by the City of Milton - This concept is still being discussed so this partial Capital allocation is based on that ongoing discussion.Other Project Priorities: (choose all that apply) Relation to Other Projects: FY 2014 Budget 126 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 100,000 70,622 29,378 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 1,351,825 - 1,351,825 50,000 - - - - 50,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 1,451,825 70,622 1,381,203 50,000 - - - - 50,000 Financing Sources Cash Capital - Operating Budget 1,451,825 50,000 - - - - 50,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 1,451,825 50,000 - - - - 50,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Park & Trail Expansion AccountNumber Type of Project or Acquisition: 300-6110-541401401 New Requesting Department: Parks & Recreation Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Detail Project Description: Other Project Priorities: (choose all that apply) Relation to Other Projects: FY 2014 Budget 127 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 84,513 46,225 38,288 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 84,513 46,225 38,288 - - - - - - Financing Sources Cash Capital - Operating Budget 84,513 - - - - - - Debt Financing - - - - - - - Other - HYA Reinvestment Fees - - - - - - - Total Financing Sources 84,513 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form BELL MEMORIAL PARK IMPROVEMENTS Account Number Type of Project or Acquisition: 300-6110-541401500 Renovation Requesting Department: Parks & Recreation Cannot quantify energy savings for green initiatives Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Detail Project Description: Completion of Phase II of the Drainage Project affecting the area inside and near Field 1 - grading, plantings, ground cover; New Landscapting; 2-4 New Dugouts at Fields 1 and 2; Green initiatives - including push-button faucets, light sensors for restrooms/concession stand/Bennett House; Wall/Ceiling Heaters added to restrooms to protect pipes in winter months; Bennett House improvements - interior and exterior projects. Other Project Priorities: (choose all that apply) Relation to Other Projects: FY 2014 Budget 128 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - 20,000 - - - 20,000 Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - 120,000 - - - 120,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures - - - - 140,000 - - - 140,000 Financing Sources Cash Capital - Operating Budget - - 140,000 - - - 140,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources - - 140,000 - - - 140,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form CRABAPPLE COMMUNITY CENTER/PARK Account Number Type of Project or Acquisition: Renovation Requesting Department: Parks & Recreation Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Detail Project Description: Demolish the Crabapple Community Building and create a passive park with ornamental features that will compliment and enhance the Crabapple area OR apply this money toward renovation of the building should Mayor and Council choose.Other Project Priorities: (choose all that apply) Relation to Other Projects: FY 2014 Budget 129 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project 49,700 40,569 9,131 - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 49,700 40,569 9,131 - - - - - - Financing Sources Cash Capital - Operating Budget 49,700 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 49,700 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form TDR FEASIBILITY STUDY and ORDINANCE Account Number Type of Project or Acquisition: 300-7410-521200002 Select from drop down list Requesting Department: Community Development Detail Project Description: Investigating the feasibility of implementing a Transfer of Development Rights structure in the City of Milton will identify the ability for new development to pay for increased density in appropriate areas while preserving rural lands from development as identified by the Community Agenda. Rural lands will continue to see monetary value in their properties using this transfer. Upon the findings of the study, the follow on projects would include preparation of a TDR ordinance and develop a method of "rights banking" administered by the City. Other Project Priorities: (choose all that apply) Relation to Other Projects: 2/3 Innovative Zoning Classification Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: This study will heavily rely on the completion of the Community Agenda. FY 2014 Budget 130 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project 34,500 33,534 966 - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 34,500 33,534 966 - - - - - - Financing Sources Cash Capital - Operating Budget 34,500 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 34,500 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Capital Project Request Form ARCHITECTURAL CODE Account Number Requesting Department:Strategic Plan Strategy:Strategic Action Item: 300-7410-521200005 Community Development Select a Strategy Select a Strategic Action Item Detail Project Description: Other Project Priorities: (choose all that apply) Detail Impact on Operating Budget: Relation to Other Projects: FY 2014 Budget 131 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - Legal Services (related to project only) 28,800 23,000 5,800 - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 28,800 23,000 5,800 - - - - - - Financing Sources Cash Capital - Operating Budget 28,800 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 28,800 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Capital Project Request Form Form Based Code/TDR Ordinance Account Number Requesting Department:Strategic Plan Strategy:Strategic Action Item: 300-7410-521200006 Community Development Protect and Preserve Open Space Open Space Protection Detail Project Description: Other Project Priorities: (choose all that apply) Investigating the application of a conservation easement program in the City of Milton. This program will identify properties eligible for inclusion in a conservation easement as well as provide a method of permanent preservation of rural lands from development as identified by the Community Agenda. This would be a voluntary program for citizens with dedication of the easement to either a Land Trust or the City of Milton. Other options for permanent dedication would also be explored. Detail Impact on Operating Budget: Relation to Other Projects: Community Agenda FY 2014 Budget 132 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other 18,625 2,695 15,930 - - - - - - Total Project Expenditures 18,625 2,695 15,930 - - - - - - Financing Sources Cash Capital - Operating Budget - - - - - - - Debt Financing - - - - - - - Other (Tree Recompense Revenues) 18,625 - - - - - - Total Financing Sources 18,625 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Capital Project Request Form TREE RECOMPENSE Account Number Requesting Department:Strategic Plan Strategy:Strategic Action Item: 300-7410-541200001 Community Development Select a Strategy Select a Strategic Action Item Detail Project Description: Other Project Priorities: (choose all that apply) Detail Impact on Operating Budget: Relation to Other Projects: FY 2014 Budget 133 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - 25,000 25,000 - - - 50,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures - - - 25,000 25,000 - - - 50,000 Financing Sources Cash Capital - Operating Budget - - - 25,000 25,000 - - - 50,000 Debt Financing - - - - - - - - - Other (please explain) - - - - - - - - - Total Financing Sources - - - 25,000 25,000 - - - 50,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply)Detail Project Description: This is a request to develop a branding campaign for the City so as to allow it to design and construct the following types of signs: major gateway signs with landscaping (2); minor gateway signs with landscaping (9); historic markers (100); park entrance signs (7); and, wayfinding signs (50). The projected expenses for these signs are spread over three years. Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: There will be an increase to the operating budget per each year of expenditure.Relation to Other Projects: This project does not relate to others. Capital Project Request Form Branding and Signage Program Account Number Requesting Department:Strategic Plan Strategy:Strategic Action Item: 340-7410-521200003 Community Development Select from drop down list Select from drop down list The first year funding is in the Capital Grant Fund because we are expecting to receive grant funding from GDOT for landscaping around the base of the gatway signage. There will be a budget amendment coming at the end of FY 13 that will adjust the expecting grant funding and move a portion of the funds (not associated with the grant) to the Capital Projects Fund. I split the remaining funds needed to complete all of the signage described below over a two year period. FY 2014 Budget 134 Capital Projects Fund Capital Grant Fund FY 2014 Budget 135 Capital Grant Fund Project Name FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget Requests FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Birmingham & Providence Road Design City Funding 927,788 758,169 169,619 - - - - - - Grant Funding 3,711,151 747,471 2,963,680 - - - - - - Project Total 4,638,939 1,505,640 3,133,299 - - - - - - Arnold Mill & New Providence Rd Design City Funding 562,628 313,301 249,327 - - - - - - Grant Funding 2,032,795 344,331 1,688,464 - - - - - - Project Total 2,595,423 657,632 1,937,791 - - - - - - Mayfield & Mid Broadwell City Funding 596,474 96,675 499,799 - 411,475 - - - 411,475 Grant Funding 2,385,896 288,556 2,097,340 - 2,276,596 - - - 2,276,596 Project Total 2,982,370 385,231 2,597,139 - 2,688,071 - - - 2,688,071 MARTA Project City Funding - - - - - - - - - Grant Funding 613,000 440,170 172,830 - - - - - - Project Total 613,000 440,170 172,830 - - - - - - Crabapple Streetscape City Funding 125,000 - 125,000 - - - - - - Grant Funding - - - 500,000 - - - - 500,000 Project Total 125,000 - 125,000 500,000 - - - - 500,000 Deerfield Pkwy @ Morris Rd City Funding 101,189 - 101,189 - - - - - - Grant Funding 248,811 - 248,811 - - - - - - Project Total 350,000 - 350,000 - - - - - - SR 9 @ Bethany Bend City Funding 15,000 - 15,000 - 300,000 500,000 500,000 2,020,000 3,320,000 Grant Funding 60,000 - 60,000 - - - - - - Project Total 75,000 - 75,000 - 300,000 500,000 500,000 2,020,000 3,320,000 Bethany Rd @ Providence Rd City Funding - - - - - 60,000 - 50,000 110,000 Grant Funding - - - - - - - - - Project Total - - - - - 60,000 - 50,000 110,000 Update to Transportation Master Plan City Funding - - - - 60,000 - - - 60,000 Grant Funding - - - - 240,000 - - - 240,000 Project Total - - - - 300,000 - - - 300,000 Liveable Centers Initiative Study City Funding 45,000 25,000 20,000 (20,000) - - - - (20,000) Grant Funding 200,000 100,000 100,000 (100,000) - - - - (100,000) Project Total 245,000 125,000 120,000 (120,000) - - - - (120,000) Branding & Signage City Funding 41,000 - 41,000 - - - - - - Grant Funding 9,000 - 9,000 - - - - - - Project Total 50,000 - 50,000 - - - - - - Hopewell House Improvements City Funding 529,000 - 529,000 - - - - - - Grant Funding 170,000 - 170,000 - - - - - - Project Total 699,000 - 699,000 - - - - - - Total City Funding 2,943,079 1,193,145 1,708,934 (20,000) 771,475 560,000 500,000 2,070,000 3,821,475 Total Grant Funding 9,430,653 1,920,527 7,501,126 400,000 2,516,596 - - - 2,676,596 Grand Total 12,373,732 3,113,673 9,210,059 380,000 3,288,071 560,000 500,000 2,070,000 6,498,071 FY 2014 Capital Requests with Grant Funding Prior Years, Current Budget and Future Plans FY 2014 Budget 136 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 400,000 806,279 (406,279) - - - - - - Study / Consultant Project - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 2,182,359 - 2,182,359 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW 2,056,580 699,360 1,357,220 - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 4,638,939 1,505,640 3,133,299 - - - - - Financing Sources Cash Capital - Operating Budget 927,788 758,169 169,619 - - - - - - Debt Financing - - - - - - - - - Other - Grant Reimbursement 3,711,151 747,471 2,963,680 - - - - - - Total Financing Sources 4,638,939 1,505,640 3,133,299 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Detail Project Description: Birmingham Hwy 372 at Providence PI #5448 The Birmingham Hwy at Providence intersection improvement project is the highest priority intersection improvement for the Public Works department. From a safety standpoint, the Birmingham at Providence intersection is arguably the worst in our City. This has been documented with crash data as well as from citizen feedback from our Transportation Town Hall Meeting and Transportation survey. This intersection is an active "high priority project (HPP)" with the Georgia Department of Transportation (GDOT) and the City of Milton. Detail Impact on Operating Budget: Relation to Other Projects: Improves efficiency: Included in an approved departmental work plan: Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Select from drop down list Meets legal mandate: Capital Project Request Form Account Number 340-4101-541400100 Type of Project or Acquisition: Select from drop down listBirmingham @ Providence Road Design CG0801 Requesting Department: Public Works FY 2014 Budget 137 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 300,000 231,392 68,608 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 813,534 237,300 576,234 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW 1,481,889 188,940 1,292,949 - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 2,595,423 657,632 1,937,791 - - - - - - Financing Sources Cash Capital - Operating Budget 562,628 313,301 249,327 - - - - - - Debt Financing - - - - - - - Other - Grant Reimbursement 2,032,795 344,331 1,688,464 - - - - - - Total Financing Sources 2,595,423 657,632 1,937,791 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Detail Project Description: Capital Project Request Form Requesting Department: Arnold Mill & New Providence Road Design CG0802 340-4101-541400500 NewPublic Works Relation to Other Projects: Account Number Type of Project or Acquisition: Arnold Mill SR 140 at New Providence PI #533 The Arnold Mill SR 140 at New Providence intersection improvement project is the second highest priority intersection improvement for the Public Works department. This has been documented with staff recommendations and citizen feedback from our Transportation Town Hall Meeting and Transportation survey. This intersection is an active "high priority project (HPP)" with the Georgia Department of Transportation (GDOT) and the City of Milton. Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Included in an approved departmental work plan: Improves efficiency: Detail Impact on Operating Budget: FY 2014 Budget 138 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 500,000 385,231 114,769 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 788,370 - 788,370 - 2,688,071 - - - 2,688,071 Construction - in-house - - - - - - - - - Land Acquisition, including ROW 1,694,000 - 1,694,000 - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 2,982,370 385,231 2,597,139 - 2,688,071 - - - 2,688,071 Financing Sources Cash Capital - Operating Budget 596,474 96,675 499,799 - 411,475 411,475 Debt Financing - - - - - - - - - Other - Grant Reimbursement 2,385,896 288,556 2,097,340 - 2,276,596 - - - 2,276,596 Total Financing Sources 2,982,370 385,231 2,597,139 - 2,688,071 - - - 2,688,071 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Detail Project Description: Mayfield at Mid Broadwell PI #7313 This project involves improving the existing intersection of SR 372/Mayfield Road/Broadwell Road by adding left turn lanes on SR 372 and Broadwell Road; improving the existing intersection of SR 372 at McFarlin Lane with a single lane roundabout; improving the existing intersection of SR 372 at Crabapple Chase Drive with a single lane roundabout. The typical section and alignment of the existing local roads from the existing intersection of McFarlin Lane and SR 372 to the end of the existing Branyan Trail will be improved to meet the current design standards. Branyan Trail will also be extended approx. 500 feet to the new roundabout located at the intersection of S 372 and Crabapple Chase Drive. Detail Impact on Operating Budget: Relation to Other Projects: Improves efficiency: Included in an approved departmental work plan: Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Select from drop down list Meets legal mandate: Capital Project Request Form Account Number 340-4101-541400510 Type of Project or Acquisition: NewSR 372 (Crabapple Rd-Birmingham Hwy) Intersection Improvements (FKA Mayfield at Mid Broadwell Intersection) Requesting Department: Public Works FY 2014 Budget 139 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - Study / Consultant Project - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 613,000 440,170 172,830 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 613,000 440,170 172,830 - - - - - Financing Sources Cash Capital - Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Other - Grant Reimbursement 613,000 440,170 172,830 - - - - - - Total Financing Sources 613,000 440,170 172,830 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Relation to Other Projects: Detail Project Description: MARTA Offset Fund The MARTA Offset fund is a 100% reimbursable grant designed to improve or enhance the mass transportation service and experience. Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Included in an approved departmental work plan: Improves efficiency: Detail Impact on Operating Budget: Capital Project Request Form MARTA Offset Fund CG0801 Account Number Requesting Department:Type of Project or Acquisition: 340-4101-541401800 Public Works Select from drop down list FY 2014 Budget 140 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 100,000 - 100,000 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only)- - - - - - - - - Advertising (related to project only)- - - - - - - - - Utility Relocates 25,000 - 25,000 - - - - - - Construction - contracted - - - 500,000 - - - - 500,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction)- - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 125,000 - 125,000 500,000 - - - - 500,000 Financing Sources Cash Capital - Operating Budget 125,000 - - - - - - Debt Financing - - - - - - - Other - Grant Reimbursement - 500,000 - - - - 500,000 Total Financing Sources 125,000 500,000 - - - - 500,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - Additional Revenues: Taxes - - - - - - Additional Revenues: Charges for Service - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - Additional Revenues: Licenses & Permits - - - - - - Additional Revenues: Intergovernmental - - - - - - Other - - - - - - Total Operating Impact - - - - - - Supportive of which Council goal: (required field) 340-4101-541408101 Removes/reduces a hazard: Select from drop down list Capital Project Request Form Account Number Meets legal mandate: Crabapple Streetscape Crabapple Streetscape PI #6652 The Crabapple Streetscape is a Transprotation Enhancement (TE) project through the Georgia Department of Transportation (GDOT). The scope of this project will be evaluated along with the Comprehensive Land Use Plan, the Comprehensive Transportation Plan and the Crabapple Master Plan. Requesting Department:Type of Project or Acquisition: Comm Services - PW New Detail Project Description: Relation to Other Projects: Other Project Priorities: (choose all that apply) Detail Impact on Operating Budget: Improves efficiency: Included in an approved departmental work plan: FY 2014 Budget 141 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 350,000 - 350,000 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 350,000 - 350,000 - - - - - - Financing Sources Cash Capital - Operating Budget 101,189 101,189 - - - - - - Debt Financing - - - - - - - - Other (please explain) 248,811 248,811 - - - - - - Total Financing Sources 350,000 350,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - - Additional Revenues: Taxes - - - - - - - - Additional Revenues: Charges for Service - - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - - Additional Revenues: Intergovernmental - - - - - - - - Other - - - - - - - - Total Operating Impact - - - - - - - - Other Project Priorities: (choose all that apply)Detail Project Description: Capital Project Request Form Deerfield Parkway at Morris Road Intersection Improvement Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Strategic Action Item: Engage in Proactive Planning Account Number 340-4101-541408102 This project is for intersection improvements at Deerfield Parkway and Morris Road Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Meets legal mandate: Relation to Other Projects: FY 2014 Budget 142 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - 60,000 - - 60,000 Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - 50,000 50,000 Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures - - - - - 60,000 - 50,000 110,000 Financing Sources Cash Capital - Operating Budget - - - - - 60,000 - 50,000 110,000 Debt Financing - - - - - - - - - Other (please explain) - - - - - - - - - Total Financing Sources - - - - - 60,000 - 50,000 110,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Meets legal mandate: Relation to Other Projects: Strategic Action Item: Engage in Proactive Planning Detail Project Description: This project is for intersection improvements at Bethany Road and Providence Road Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Capital Project Request Form Bethany Rd at Providence Rd Intersection Improvements Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Account Number FY 2014 Budget 143 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 75,000 - 75,000 - 300,000 - - - 300,000 Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - 500,000 500,000 2,020,000 3,020,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 75,000 - 75,000 - 300,000 500,000 500,000 2,020,000 3,320,000 Financing Sources Cash Capital - Operating Budget 15,000 - 15,000 - 300,000 500,000 500,000 2,020,000 3,320,000 Debt Financing - - - - - - - - - Other (please explain) 60,000 - 60,000 - - - - - - Total Financing Sources 75,000 - 75,000 - 300,000 500,000 500,000 2,020,000 3,320,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Meets legal mandate: Relation to Other Projects: Strategic Action Item: Engage in Proactive Planning Detail Project Description: This is for the development of a concept study for intersection improvements at State Route 9 and Bethany Bend. This project was identified in the LCI study and is being funded, in part, by L230 funds from ARC.Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Capital Project Request Form Concept Study for SR 9 at Bethany Bend Intersection Improvement Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Account Number 340-4101-541408103 FY 2014 Budget 144 Capital Grant Fund Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - 300,000 - - - - 300,000 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures - 300,000 - - - - 300,000 Financing Sources Cash Capital - Operating Budget - 60,000 - - - - 60,000 Debt Financing - - - - - - - Other (please explain) - 240,000 - - - - 240,000 Total Financing Sources - 300,000 - - - - 300,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Capital Project Request Form Update to Transportation Master Plan Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Meets legal mandate: Relation to Other Projects: Strategic Action Item: Engage in Proactive Planning Detail Project Description: Provides for initial planning activities for the NE connector road from Charlotte Rd to SR 372 as identified in the Crabapple Master Plan Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: FY 2014 Budget 145 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 245,000 125,000 120,000 - - - - - - Study / Consultant Project - - - - - - - - Legal Services (related to project only) - - - - - - - - Advertising (related to project only) - - - - - - - - Utility Relocates - - - - - - - - Construction - contracted - - - - - - - - Construction - in-house - - - - - - - - Land Acquisition, including ROW - - - - - - - - Equipment Acquisition - - - - - - - - Fleet Acquisition - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - Economic Development Program - - - - - - - - Other - - - - - - - - Total Project Expenditures 245,000 125,000 120,000 - - - - - - Financing Sources Cash Capital - Operating Budget 45,000 25,000 20,000 - - - - - - Debt Financing - - - - - - - Other - Grant Reimbursement 200,000 100,000 100,000 - - - - - - Total Financing Sources 245,000 125,000 120,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - Additional Revenues: Taxes - - - - - - Additional Revenues: Charges for Service - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - Additional Revenues: Licenses & Permits - - - - - - Additional Revenues: Intergovernmental - - - - - - Other - - - - - - Total Operating Impact - - - - - - Supportive of which Council goal: (required field) Detail Project Description: This grant match request would allow for application to ARC for the Livable Centers Initiative (LCI) monies in cooperation with The City of Alpharetta. This grant is only given to areas within an Activity/Employment Center identified by the ARC Growth Planning Map. Currently this would include the areas immediately adjacent to Windward Parkway north to the McGinnis Ferry Bridge and west almost to Hwy. 9. The LCI program encourages the development of plans and implementation strategies that link transportation improvements and land use. This initiative is the first step toward qualifying for LCI Implementation funds. 7 Economic Development for Businesses Improves efficiency: Detail Impact on Operating Budget: Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Relation to Other Projects: Capital Project Request Form LCI APPLICATION Account Number Type of Project or Acquisition: 340-7410-521200001 New Requesting Department: Community Development FY 2014 Budget 146 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 25,000 - 25,000 - - - - - 25,000 Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 25,000 - 25,000 - - - - - 25,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 50,000 - 50,000 - - - - - 50,000 Financing Sources Cash Capital - Operating Budget 41,000 - 41,000 - - - - - 41,000 Debt Financing - - - - - - - - - Other (please explain) GDOT grant for landscape plantings 9,000 - 9,000 - - - - - 9,000 Total Financing Sources 50,000 - 50,000 - - - - - 50,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - - Additional Revenues: Taxes - - - - - - - - Additional Revenues: Charges for Service - - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - - Additional Revenues: Intergovernmental - - - - - - - - Other - - - - - - - - Total Operating Impact - - - - - - - - Other Project Priorities: (choose all that apply) Capital Project Request Form Branding and Signage Program Requesting Department:Strategic Plan Strategy:Strategic Action Item: Community Development Select from drop down list Select from drop down list Account Number 340-7410-521200003 Detail Project Description: This is a request to develop a branding campaign for the City so as to allow it to design and construct the following types of signs: major gateway signs with landscaping (4); minor gateway signs with landscaping (9); historic markers (100); park entrance signs (7); and, wayfinding signs (50). The projected expenses for these signs are spread over three years. Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: There will be an increase to the operating budget per each year of expenditure.Relation to Other Projects: This project does not relate to others. FY 2014 Budget 147 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design 30,000 - 30,000 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 669,000 - 669,000 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 699,000 - 699,000 - - - - - - Financing Sources Cash Capital - Operating Budget 529,000 - 529,000 - - - - - - Debt Financing - - - - - - - - - Other (please explain) CDBG Funds 170,000 - 170,000 - - - - - - Total Financing Sources 699,000 - 699,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - - Increases Operating Costs: Maintenance & Operating 262,000 - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - - Additional Revenues: Taxes - - - - - - - - Additional Revenues: Charges for Service - - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - - Additional Revenues: Intergovernmental - - - - - - - - Other - - - - - - - - Total Operating Impact 262,000 - - - - - - - Other Project Priorities: (choose all that apply) Meets legal mandate: Relation to Other Projects: There is no relation to other projects. Strategic Action Item: Select from drop down list Detail Project Description: The city purchased this structure. In order to convert it to a proposed senior center, it will need to be rehabbed. Precision Planning was hired to provide a cost estimate of the required improvements. These numbers are not yet reflected in this document. (Rather the numbers shown should be considered placeholders.)Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Increase to operating budget of $262,000. Capital Project Request Form Hopewell House Improvements Requesting Department:Strategic Plan Strategy: Select from drop down list Select from drop down list Account Number 340-7410-541300100 FY 2014 Budget 148 Capital Grant Fund NOME OF ' MILTONip ESTABLISHED 2006 TO: City Council CITY COUNCIL AGENDA ITEM DATE: August 23, 2013 FROM: City Manager AGENDA ITEM: Consideration of RZ13-15 - To Amend Chapter 64, Zoning Ordinance, Article XIV. Rezoning and other Amendment Procedures, Division 2. Public Hearing and Notice Requirements. MEETING DATE: Wednesday, September 4, 2013 Regular City Council Meeting. BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: k/ YES () NO CITY ATTORNEY REVIEW REQUIRED: P- YES () NO APPROVAL BY CITY ATTORNEY APPROVED O NOTAPPROVED PLACED ON AGENDA FOR: D p 0 REMARKS © YouEM PHONE: 678,242.25001 FAX: 678.242.2499 info@cRyofmiltonga.us i www.cityofmiltonga.us 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 Community 5F, 47r d c�Ty OF To: City of Milton Planning Commission From: Kathleen Field, Community Development Director Date: Submitted August 26, 2013 for the September 16, 2013 Regular Meeting (September 4, 2013 First Presentation and September 9, 2013 for Council Work Session) Re: RZ13-15 - To amend Chapter 64, Zoning Ordinance, Article XIV. Rezoning and other Amendment Procedures, Division 2. Public Hearing and Notice Requirements Department Recommendation: The Community Development Department recommends approval of the proposed text amendment as discussed below. Executive Summary: The monthly Planning Commission Meeting has been changed from the fourth Tuesday of the month to the fourth Wednesday of the month beginning with its July, 2013 meeting. Additionally, the Community Zoning Information Meeting (CZIM) has been changed from the fourth Wednesday to the fourth Tuesday of the month. This last change has precipitated the need for the text amendment. Attached is the proposed amendment with two changes. The first change is on page one (1) to change the number of days prior to notification of the CZIM from 14 days to 10 days. This is based on the fact that newspaper that the City utilizes to publish public notices, The Milton Herald, publishes on Wednesdays. When the CZIM was held on a Wednesday, it provided for a 14 days of prior notice and now Staff is proposing 10 days which will better accommodate the publishing day of Wednesday. The second change is on page two (2). The flow chart (black and white) represents the existing process and will be deleted and replaced with the flow chart (color) on page three (3) that represents the proposed changes. Funding and Fiscal Impact: None anticipated. Alternatives: There are no alternatives to approving this text amendment. Legal Review: Paul Frickey - Jarrard & Davis (August, 2013) Concurrent Review: None Attachment(s): Text Amendment and Ordinance for RZ13-15 STATE OF GEORGIA ORDINANCE____ COUNTY OF FULTON RZ13-15 AN ORDINANCE TO AMEND CHAPTER 64 OF THE CITY OF MILTON ZONING ORDINANCE, ARTICLE XIV, REZONING AND OTHER AMENDMENT PROCEDURES, DIVISION 2. PUBLIC HEARING AND NOTICE REQUIREMENTS BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on September 16, 2013 at 6:00 p.m. as follows: SECTION 1. That the Ordinance relates to amending the public hearing and notice requirements in Article IV, Division 2, Public Hearing and Notice Requirements, and; SECTION 2. Is hereby adopted and approved; and is attached hereto as if fully set forth herein, and; SECTION 3. All ordinances, parts of ordinances, or regulations in conflict with the terms of this ordinance are hereby repealed. SECTION 4. That this Ordinance shall become effective upon its adoption. ORDAINED this the 16th day of September, 2013 __________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk (Seal) - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 64 - ZONING ARTICLE XIV. - REZONING AND OTHER AMENDMENT PROCEDURES DIVISION 2. - PUBLIC HEARING AND NOTICE REQUIREMENTS RZ13-15 Text Amendment prepared for the City of Milton Mayor and City Council Meeting on September 4, 2013 Page 1 DIVISION 2. PUBLIC HEARING AND NOTICE REQUIREMENTS Sec. 64-2082. - Regulations. Sec. 64-2083. - Secretary. Secs. 64-2084—64-2102. - Reserved. Sec. 64-2082. Regulations. (a) Before adopting any change to the zoning maps or text of the zoning ordinance, the mayor and city council shall hold a public hearing following the community zoning information meeting (CZIM) and the public hearing by the planning commission where a recommendation was made on the petition. (b) Notice of the CZIM shall be given at least 1410 days prior to the date of the CZIM and shall be published in a newspaper of general circulation. (c) Notice of the CZIM shall be given simultaneously at least 15 days but not more than 45 days prior to the date of the mayor and city council's public hearing and shall be published in a newspaper of general circulation. Renotification is not required when a petition is deferred by the mayor and city council. (d) The applicant or agent shall post a sign as issued by the com munity development department in a conspicuous location on each street frontage of the subject property at least 20 days prior to the planning commission hearing. It will be the applicant's responsibility to ensure the posting remains in a conspicuous location on site until a decision is rendered by the mayor and city council. (e) The sign shall be mounted and posted as specified by community development department. Property that is not posted on the 20th day before the scheduled first hearing date will be administratively removed from the agenda. (f) When the planning commission or the city council defers a petition, the applicant is required to post an updated sign with new hearing dates 20 days prior to the next scheduled hearing date. When a petition is deferred by the city council for less than 20 days, posting an updated sign is not required. (g) The department shall give notice by regular mail to all property owners or current residents within 500 feet of the boundaries of the subject property with a minimum of 75 owners who appear on the city tax records as retrieved by the city's geographic information system. The notices shall be mailed a minimum of 14 days prior to the community zoning information meeting (CZIM). Renotification by mail is required when a petition is recommended for deferral by the planning commission for any amount of time or is deferred by the mayor and city council. (h) The published and mailed notices shall contain the time, place, and purpose of the CZIM, planning commission and mayor and city council hearings, the location of the property, and the present and proposed zoning classifications or requested use permit. The posted sign shall include all of the items required in the published notice except the location of the prope rty. Notice shall not be considered inadequate if the mail is not delivered. _____ - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 64 - ZONING ARTICLE XIV. - REZONING AND OTHER AMENDMENT PROCEDURES DIVISION 2. - PUBLIC HEARING AND NOTICE REQUIREMENTS RZ13-15 Text Amendment prepared for the City of Milton Mayor and City Council Meeting on September 4, 2013 Page 2 _____ - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 64 - ZONING ARTICLE XIV. - REZONING AND OTHER AMENDMENT PROCEDURES DIVISION 2. - PUBLIC HEARING AND NOTICE REQUIREMENTS RZ13-15 Text Amendment prepared for the City of Milton Mayor and City Council Meeting on September 4, 2013 Page 3 Field Code Changed - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 64 - ZONING ARTICLE XIV. - REZONING AND OTHER AMENDMENT PROCEDURES DIVISION 2. - PUBLIC HEARING AND NOTICE REQUIREMENTS RZ13-15 Text Amendment prepared for the City of Milton Mayor and City Council Meeting on September 4, 2013 Page 4 Sec. 64-2083. Secretary. The director or his or her appointee shall serve as secretary to the planning commission. The secretary shall keep minutes of proceedings, showing the vote of each member upon each question, or if absent or failing to vote, indicating such fact; and shall keep records of evidence, examinations and official actions, all of which shall be filed and shall be a public record. Secs. 64-2084—64-2102. Reserved. I HOME OF' -f BEST Qx JAL ITY OF LIFE IN GEORGIA' M I LTON% IA' 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: August 23, 2013 FROM: City Manager AGENDA ITEM: Consideration of a Resolution to Abandon a Portion of Public Right -of - Way on Black Oak Road, MEETING DATE: Wednesday, September 4, 2013 Regular City Council Meeting. BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: XAPPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: YES () NO CITY ATTORNEY REVIEW REQUIRED: XYES () NO APPROVAL BY CITY ATTORNEY kAPPROVEDAPPROVED(} iAl PLACED ON AGENDA FOR: b 10 V /3 REMARKS PHONE: 678.242.2$001 FAX: 678.242.2499 nes Greed # Certified i '"p1eu infoftityofmiitonga.us i www.cityofmiitonga.as Community 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 %Oa W To: Honorable Mayor and City Council Members From: Carter Lucas, PE, Public Works Director Date: Submitted on August 23, 2013 for the September 4, 2013 Regular Council Meeting Agenda Item: Consideration of a Resolution to Abandon a Portion of Public Right-of-way on Black Oak Road ____________________________________________________________________________ Department Recommendation: Approval. Executive Summary Figure 1. Project Location Black Oak Road is a dead end gravel road located in the northeast quadrant of the city in land lots 183, 250 and 251 of the 2nd district, 2nd section. It is a 60 foot right of way that was originally dedicated to Fulton County by the adjacent land owners in 1959. The right of way runs east, southeast from Hopewell Road approximately 1,750 feet and dead ends on the applicant’s tract of land. Currently 1,130 feet of the right of way, as measured from Hopewell Road, is maintained by the city and the remaining 620 feet of the road is barricaded and not maintained. The applicant is requesting that approximately 975 feet of the end of the right of way that is located on their property be abandoned and included as part of their proposed development. Black Oak Road The portion to be abandoned would only be that portion that exists on the applicant’s property and access to all other existing homes would remain. This application was initially heard and accepted for processing by the city council on February 20, 2013. In accordance with O.C.G.A. 32-7-2, the abandonment of any public road or right of way requires that the City Council make a finding of one of the following with respect to the roadway in question: 1. That no substantial public purpose is served by it; or, 2. That its removal from the municipal street system is in the best public interest. Black Oak Road is a dead end road and the portion of the right of way that has been requested to abandoned does not provide connectivity to any other public street or property. It is staff’s opinion that there is no substantial public purpose served by this portion of the right of way. Funding and Fiscal Impact: O.C.G.A. 32-7-4 provides requirements for the disposition of the right of way once the municipality has deemed that either of the required conditions for abandonment has been met. When only remnants or portions of a right of way are being disposed of the city may accept the market value of the land at the time of the disposition. An appraisal of the land was provided and established a value of $13,400 which should be paid to the city prior to the final disposition of the right of way. Alternatives: The council may choose to deny the application for abandonment. Legal Review: Jarrard & Davis, LLP – Paul Higbee, 8/23/2013 Concurrent Review: Chris Lagerbloom, City Manager Attachment(s): 1. Resolution for Abandonment STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. RESOLUTION TO ABANDON PUBLIC RIGHT-OF-WAY A PORTION OF BLACK OAK ROAD WHEREAS, The City of Milton, Georgia desires to abandon 58,381 sq. ft. of Black Oak Road (the “Road”), which is situated in Land Lots 183, 250 and 251 of the 2nd District, 2nd Section of Fulton County, Georgia; and, WHEREAS, a plat and a legal description have been tendered and are attached hereto as Exhibit “A” showing the location of the Road which has been requested to be abandoned; and, WHEREAS, Section 32-7-2(c) of the Official Code of Georgia Annotated authorizes a City to abandon a section of the City Road system that no longer serves a public purpose or when in the best public interest after notice to property owners located thereon; and, WHEREAS, said Georgia Code Section provides that upon the certification by the City, recorded in its minutes, accompanied by a plat or sketch, after notice to property owners located thereon, the City may declare that section of Road to no longer be a part of the City Road system, and the rights of the public in and to the section of Road as a public Road shall cease; and, WHEREAS, the owners of all property that abuts the Road sought to be abandoned have received actual notice of the proposed abandonment described herein, and no other legitimate objection thereto has been made. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council, and it is hereby resolved and certified by the authority of the same, as follows: 1. That abandonment of the Road, as shown on the attached legal description and copy of plan is in the best public interest and that the Road no longer serves a substantial public purpose. 2. That the abandonment of the Road herein described be and is approved. 3. That the best interest of The City of Milton, Georgia would be served by conveyance of said property to the property owners along said Road pursuant to O.C.G.A. § 32-7-4(a) so that it may thereupon be subject to taxation by The City of Milton, Georgia. 4. That a deed of abandonment, in the form attached hereto as Exhibit “B,” therefore be executed by The City of Milton, Georgia conveying the City’s interest in the Road as shown on the attached legal description and copy of plan to the owners of all property that abuts the Road, their assigns, transferees and successors in interest. The City shall be paid thirteen thousand four hundred dollars ($13,400.00) in exchange for the deed of abandonment pursuant to O.C.G.A. § 32-7-4(a)(2). THIS RESOLUTION is hereby adopted this _____ day of __________, 2013, the public health, safety and general welfare demanding it. Approved: Joe Lockwood, Mayor ATTEST: Sudie AM Gordon, City Clerk (SEAL) Exhibit A Survey ABANDONED ROAD TRACT DESCRIPTION BLACK OAK ROAD - 60' R/W ALL THAT TRACT or parcel of land lying and being in Land Lot 183, 250 and 251 of the 2nd District, 2nd Section of Fulton County, Georgia, and being more particularly described as follows: Beginning at the intersection of land lot lines of 182, 183, 250 and 251 north 73 degrees 45 minutes 49 seconds west a distance of 418.01 feet to a point; said point being the TRUE POINT OF BEGINNING; Thence south 28 degrees 51 minutes 30 seconds west a distance of 60.00 feet to a point; Thence along a curve to the right an arc distance of 133.75 feet, said curve having a radius of 134.38 feet and being subtended by a chord of 128.30 feet, at south 32 degrees 37 minutes 43 seconds east to a point; Thence south 04 degrees 06 minutes 49 seconds east a distance of 49.11 feet to a point; Thence along a curve to the left an arc distance of 277.06 feet, said curve having a radius of 276.01 feet and being subtended by a chord of 265.57 feet, at south 32 degrees 52 minutes 08 seconds east to a point; Thence south 61 degrees 37 minutes 27 seconds east a distance of 139.21 feet to a point; Thence along a curve to the left an arc distance of 105.31 feet, said curve having a radius of 563.09 feet and being subtended by a chord of 105.16 feet, at south 66 degrees 58 minutes 50 seconds east to a point; Thence south 72 degrees 20 minutes 13 seconds east a distance of 155.94 feet to a point; Thence along a curve to the left an arc distance of 74.50 feet, said curve having a radius of 90.00 feet and being subtended by a chord of 72.39 feet, at south 83 degrees 43 minutes 11 seconds east to a point; Thence north 60 degrees 00 minutes 27 seconds east a distance of 51.46 feet to a point; Thence north 29 degrees 59 minutes 33 seconds west a distance of 60.00 feet to a point; Thence south 60 degrees 00 minutes 27 seconds west a distance of 51.46 feet to a point; Thence along a curve to the right an arc distance of 24.83 feet, said curve having a radius of 30.00 feet and being subtended by a chord of 24.13 feet, at south 83 degrees 43 minutes 09 seconds west to a point; Thence north 72 degrees 20 minutes 13 seconds west a distance of 156.07 feet to a point; Thence along a curve to the right an arc distance of 94.10 feet, said curve having a radius of 503.09 feet and being subtended by a chord of 93.96 feet, at north 66 degrees 58 minutes 50 seconds west to a point; Thence north 61 degrees 37 minutes 27 seconds west a distance of 139.21 feet to a point; Thence along a curve to the right an arc distance of 216.83 feet, said curve having a radius of 216.00 feet and being subtended by a chord of 207.84 feet, at north 32 degrees 52 minutes 08 seconds west to a point; Thence north 04 degrees 06 minutes 49 seconds west a distance of 48.49 feet to a point; Thence along a curve to the left an arc distance of 194.08 feet, said curve having a radius of 194.37 feet and being subtended by a chord of 186.12 feet, at north 32 degrees 32 minutes 06 seconds west to a point; said point being the TRUE POINT OF BEGINNING. Said tract or parcel of land containing 58,381 sq. ft. (1.3402 acres). Exhibit B Deed of Abandonment ----------------------------------- [Space Above Provided For Recording Data] ------------------------------ STATE OF GEORGIA COUNTY OF FULTON DEED OF ABANDONMENT THIS INDENTURE, dated and effective as of the _____ day of __________, 2013, between CITY OF MILTON, GEORGIA, a municipal corporation of the State of Georgia, as party of the first part (hereinafter referred to as “Grantor”), and The Ryland Group, Inc., as party of the second part (hereinafter referred to as “Grantee”)(the words “Grantor” and “Grantee” to include the respective heirs, executors, legal representatives, successors and assigns of said parties where the context requires or permits); W I T N E S S E T H : THAT Grantor, for and in consideration of the sum of THIRTEEN THOUSAND FOUR HUNDRED DOLLARS ($13,400.00) and other good and valuable consideration in hand paid at and before the sealing and delivery of these presents, the receipt of which is hereby acknowledged by Grantor, has granted, bargained, sold, aliened, conveyed and confirmed, and by these presents does bargain, sell, remise, release and forever quitclaim unto said Grantee, all the right, title, interest, claim or demand which the said Grantor has, or may have had, in and to the following described property, to-wit: All that tract or parcel of land lying and being in Land Lots 183, 250 and 251 of the 2nd District and 2nd Section of Fulton County Georgia being more particularly described in Exhibit “A,” attached hereto and incorporated herein by this reference. TO HAVE AND TO HOLD the said described premises unto the said Grantee, so that neither the said Grantor, nor any other person or persons claiming under Grantor shall at any time claim or demand any right, title or interest to the aforesaid described premises or its appurtenances. This deed is given pursuant to that certain Resolution to Abandon Public Right of Way duly adopted by the Mayor and Council of the City of Milton, Georgia, at a public meeting following a public hearing thereon, held on the 4th day of September, 2013, it being determined that abandonment of said Road is in the best public interest. This deed is also given to divest the Grantor of any interest it may ever have acquired in said property to make a right of way for a city maintained Road. IN WITNESS WHEREOF, Grantor has executed this instrument under seal, as of the date first above written. GRANTOR: CITY OF MILTON, GEORGIA Signed, sealed and delivered By: ____________________________ in the presence of: Joe Lockwood, Mayor Unofficial Witness Attest:__________________________ City Clerk __________________________________ [CITY SEAL] Notary Public My Commission Expires: ______________ (NOTARIAL SEAL) Exhibit “A” ABANDONED ROAD TRACT DESCRIPTION BLACK OAK ROAD - 60' R/W ALL THAT TRACT or parcel of land lying and being in Land Lot 183, 250 and 251 of the 2nd District, 2nd Section of Fulton County, Georgia, and being more particularly described as follows: Beginning at the intersection of land lot lines of 182, 183, 250 and 251 north 73 degrees 45 minutes 49 seconds west a distance of 418.01 feet to a point; said point being the TRUE POINT OF BEGINNING; Thence south 28 degrees 51 minutes 30 seconds west a distance of 60.00 feet to a point; Thence along a curve to the right an arc distance of 133.75 feet, said curve having a radius of 134.38 feet and being subtended by a chord of 128.30 feet, at south 32 degrees 37 minutes 43 seconds east to a point; Thence south 04 degrees 06 minutes 49 seconds east a distance of 49.11 feet to a point; Thence along a curve to the left an arc distance of 277.06 feet, said curve having a radius of 276.01 feet and being subtended by a chord of 265.57 feet, at south 32 degrees 52 minutes 08 seconds east to a point; Thence south 61 degrees 37 minutes 27 seconds east a distance of 139.21 feet to a point; Thence along a curve to the left an arc distance of 105.31 feet, said curve having a radius of 563.09 feet and being subtended by a chord of 105.16 feet, at south 66 degrees 58 minutes 50 seconds east to a point; Thence south 72 degrees 20 minutes 13 seconds east a distance of 155.94 feet to a point; Thence along a curve to the left an arc distance of 74.50 feet, said curve having a radius of 90.00 feet and being subtended by a chord of 72.39 feet, at south 83 degrees 43 minutes 11 seconds east to a point; Thence north 60 degrees 00 minutes 27 seconds east a distance of 51.46 feet to a point; Thence north 29 degrees 59 minutes 33 seconds west a distance of 60.00 feet to a point; Thence south 60 degrees 00 minutes 27 seconds west a distance of 51.46 feet to a point; Thence along a curve to the right an arc distance of 24.83 feet, said curve having a radius of 30.00 feet and being subtended by a chord of 24.13 feet, at south 83 degrees 43 minutes 09 seconds west to a point; Thence north 72 degrees 20 minutes 13 seconds west a distance of 156.07 feet to a point; Thence along a curve to the right an arc distance of 94.10 feet, said curve having a radius of 503.09 feet and being subtended by a chord of 93.96 feet, at north 66 degrees 58 minutes 50 seconds west to a point; Thence north 61 degrees 37 minutes 27 seconds west a distance of 139.21 feet to a point; Thence along a curve to the right an arc distance of 216.83 feet, said curve having a radius of 216.00 feet and being subtended by a chord of 207.84 feet, at north 32 degrees 52 minutes 08 seconds west to a point; Thence north 04 degrees 06 minutes 49 seconds west a distance of 48.49 feet to a point; Thence along a curve to the left an arc distance of 194.08 feet, said curve having a radius of 194.37 feet and being subtended by a chord of 186.12 feet, at north 32 degrees 32 minutes 06 seconds west to a point; said point being the TRUE POINT OF BEGINNING. Said tract or parcel of land containing 58,381 sq. ft. (1.3402 acres). 0 HOME OF ' NE w MILTON% ESTABLISHED 2006 TO: City Council CITY COUNCIL AGENDA ITEM DATE: August 23, 2013 FROM: City Manager AGENDA ITEM: Consideration of an Ordinance to Adopt Amendments to the City of Milton Charter. MEETING DATE: Wednesday, September 4, 2013 Regular City Council Meeting. BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER APPROVED CITY ATTORNEY APPROVAL REQUIRED: RYES CITY ATTORNEY REVIEW REQUIRED: K YES APPROVAL BY CITY ATTORNEY ('APPROVED PLACED ON AGENDA FOR.- REMARKS OR.REMARKS b �o v 3 O NOT APPROVED O NO () NO () NOT APPROVED 0 Youm PHONE: 678.242.25001 FAX: 678.242.2499 ,.�� :.. Green' � ; cenLsed * roQ e� infoOcityotmiltonga.us i www.cityofmiltonga.us "" Community t c-,,-, 73000 Deerfield Parkway, Suite 107 1 Milton GA 30004 1 a 1 STATE OF GEORGIA COUNTY OF FULTON ORDINANCE NO. ______ AN ORDINANCE AMENDING THE CHARTER FOR THE CITY OF MILTON, GEORGIA WHEREAS, Article IX, Section II, Paragraph II of the Constitution of the State of Georgia, entitled Home Rule for Municipalities, allows the General Assembly of the State of Georgia to provide by law for the self-government of municipalities, which the General Assembly has done with The Municipal Home Rule Act of 1965, O.C.G.A. § 36-35-1, et seq.; and WHEREAS, O.C.G.A. § 36-35-3 provides that the governing authority of each municipal corporation shall have legislative power to adopt clearly reasonable ordinances, resolutions and regulations relating to its property, affairs, and local government for which no provision has been made by general law and which are not inconsistent with the Constitution or any charter provision applicable thereto; and WHEREAS, O.C.G.A. § 36-35-3 provides that a municipal corporation may, as an incident of its home rule power, amend its charter, except where prohibited pursuant to O.C.G.A. § 36-35-6; and WHEREAS, the Council desires to amend the Charter of the City of Milton so as to update the Act to reflect the current state of the City governance, make certain other updates and corrections as deemed necessary by the Council, repeal conflicting laws, and for other purposes; and WHEREAS, the modifications provided for in this Ordinance are overwhelmingly the product of recommendations approved by a Charter Commission that was assembled in accordance with the dictates of the Charter, and that met and made formal recommendations of proposed Charter revisions in 2012; and WHEREAS, those Charter modifications that could only lawfully be undertaken by the General Assembly have already been adopted by the General Assembly, and the modifications reflected herein are those that can be lawfully completed by home rule; and WHEREAS, O.C.G.A. § 36-35-3 provides that, in order to amend its charter, a municipal corporation must duly adopt ordinances at two regular consecutive meetings of the municipal governing authority, not less than seven (7) nor more than sixty (60) days apart; WHEREAS, pursuant to O.C.G.A. § 36-35-3, a notice, containing a synopsis of the proposed amendment and stating that a copy of the proposed amendment is on file in the office of the clerk or the recording officer of the municipal governing authority and in the Office of the Clerk of the Superior Court of Fulton County for the purpose of examination and inspection by the public, shall be published in the official organ of the county of the legal situs of the municipal corporation or in a newspaper of general circulation in the municipal corporation once a week for three weeks within a period of 60 days immediately preceding its final adoption; and 2 WHEREAS, those requirements applicable to amendments to the charter of a municipal corporation by an ordinance duly adopted by the municipality’s governing authority as set forth in O.C.G.A. § 36-35-3 have been met and satisfied, and, specifically, notice of the consideration of this Ordinance has been advertised and this Ordinance has been duly adopted by the governing authority at two regularly consecutive meetings in compliance with O.C.G.A. § 36-35- 3; and WHEREAS, in this Ordinance, text that is underlined/bolded shall represent additions to the Charter; text that is stricken-through shall represent deletions from the Charter; and WHEREAS, a majority of the Council deems it to be in the best interests of the citizens of the City of Milton that the Act be further amended. NOW THEREFORE, the Council of the City of Milton hereby ordains that the Charter of the City of Milton shall be amended as follows: Section 1. Section 1.12(b)(38) is amended by striking it in its entirety and replacing it with a new Section 1.12(b)(38) to read as follows: Special areas of public regulation. To regulate or prohibit junk dealers, pawnshops, pain management clinics, the manufacture, sale, or transportation of intoxicating liquors, and the use of firearms; to regulate the transportation, storage, and use of combustible, explosive, and inflammable materials, the use of lighting and heating equipment, and any other business or situation which may be dangerous to persons or property; to regulate and control the conduct of peddlers and itinerant traders, theatrical performances, exhibitions, and shows of any kind, by taxing or otherwise; and to license, tax, regulate, or prohibit professional fortunetelling, palmistry, adult bookstores, adult entertainment, and massage parlors; Section 2. Section 2.10(b) is amended by striking it in its entirety and replacing it with a new Section 2.10(b) to read as follows: The mayor and councilmembers shall serve for terms of four years and until their respective successors are elected and qualified, except as otherwise provided in subsection (d) of Section 2.11 of this Charter. No person shall be eligible to serve as mayor or councilmember unless that person shall have been a resident of the Territory for 12 months immediately preceding the election of mayor or councilmembers, shall have attained the age of 21 years prior to the date of qualifying, and, in the case of councilmembers, has been a resident of the district from which he or she seeks election for six months at the time of qualifying for election; each such person shall continue to reside within the city and, in the case of councilmembers, within the district from which he or she was elected during said period of service and shall be registered and qualified to vote in municipal elections of this city. The mayor may reside anywhere within the city. No person's name shall be listed as a candidate on the ballot for election for either mayor or councilmember unless such person shall file a written notice with the clerk of said city that such person desires his or her name to be placed on said ballot as a 3 candidate either for mayor or councilmember. No person shall be eligible for the office of mayor or councilmember unless such person shall file said notice contained in this subsection within the time provided for in Chapter 2 of Title 21 of the O.C.G.A., the "Georgia Election Code." Section 3. Section 2.11(b) is amended by striking it in its entirety and replacing it with a new Section 2.11(b) to read as follows: All primaries and elections including, without limitation, the special election of 2006, to elect the first mayor and council, shall be held and conducted in accordance with Chapter 2 of Title 21 of the O.C.G.A., the "Georgia Election Code." Except as otherwise provided by this Charter, the city council shall, by ordinance, prescribe such rules and regulations it deems appropriate to fulfill any options and duties under the "Georgia Election Code." Section 4. Section 3.10(c) is amended by striking it in its entirety and replacing it with a new Section 3.10(c) to read as follows: Except for the office of city manager and the execute aide to the mayor, the city council, by ordinance resolution, may establish, abolish, merge, or consolidate offices, positions of employment, departments, and agencies of the city as it shall deem necessary for the proper administration of the affairs of the government of the city. The council shall prescribe the functions and duties of departments, offices, and agencies; may provide that the same person shall fill any number of offices or positions of employment; and may transfer or change the functions and duties of offices, positions of employment, departments, and agencies of the city. Section 5. Section 3.11(a) is amended by striking it in its entirety and replacing it with a new Section 3.11(a) to read as follows: The city council shall hold an organizational meeting at not later than the first regular meeting in January following an election. The meeting shall be called to order by the mayor-elect and the oath of office shall be administered to the newly elected mayor and councilmembers by a judicial officer authorized to administer the oaths required by Chapter 3 of Title 45 of the O.C.G.A. and the following oath: "I do solemnly (swear) (affirm) that I will faithfully perform the duties of (mayor) (councilmember) of this city and that I will support and defend the Charter thereof as well as the Constitution and laws of the State of Georgia and of the United States of America." Section 6. Section 3.16 is amended by striking it in its entirety and replacing it with a new Section 3.16 to read as follows: (a) Every proposed ordinance shall be introduced in writing and in the form required for final adoption. Any proposal for a new or amended ordinance shall be in writing and in the format required for final adoption. No 4 ordinance shall contain a subject which is not expressed in its title. The enacting clause shall be "The Council of the City of Milton hereby ordains …" and every ordinance shall so begin. (b) An A new or amended ordinance may be introduced proposed by the mayor or any councilmember and be read at a regular or special meeting of the city council. Ordinances shall be considered and adopted or rejected by the city council in accordance with the rules which it shall establish; provided, however, an ordinance shall not be adopted the same day it is introduced, except for emergency ordinances provided for in section 3.18 of this Charter. Upon introduction After adoption of any ordinance, the clerk shall, as soon as possible, distribute a copy to the mayor and to each councilmember and shall file a reasonable number of copies in the office of the clerk and at such other public places as the city council may designate forward an appropriately formatted version of the adopted ordinance to that entity or agency that the city has retained to facilitate the codification and online viewing and download of all city ordinances. Section 7. Section 3.19(b) is amended by striking it in its entirety and replacing it with a new Section 3.19(b) to read as follows: Copies of any Any adopted code of technical regulations shall be made available by the clerk for distribution or for purchase at a reasonable price. forwarded for online codification, viewing and download in the same manner as provided for ordinances in section 3.16(b) and shall otherwise be made available for review and copying upon request in accord with O.C.G.A. § 50-18-70, et seq. Section 8. Section 3.20(c) is amended by striking it in its entirety and replacing it with a new Section 3.20(c) to read as follows: The city council shall cause each ordinance and each amendment to this Charter to be promptly delivered in an appropriate format to that entity or agency that the city has retained to facilitate the codification and online viewing and download of all city ordinances, charter amendments, and technical regulations. Ordinances, charter amendments, and technical regulations shall otherwise be available in hard copy format for viewing and copying at the office of the city clerk in conformance with O.C.G.A. § 50-18-70, et seq. printed promptly following its adoption, and the printed ordinances and Charter amendments shall be made available for purchase by the public at reasonable prices to be fixed by the city council. Following publication of the first Code under this Charter and at all times thereafter, the ordinances and Charter amendments shall be made available, whether in electronic or hard copy format, printed in substantially the same style as the Code then in effect and shall be suitable in form for incorporation within the Code. The city council shall make such further arrangements as deemed desirable with reproduction and distribution of any changes in or additions to codes of technical regulations and other rules and regulations included in the Code. 5 Section 9. Section 3.22(b) is amended by striking it in its entirety and replacing it with a new Section 3.22(b) to read as follows: The mayor shall: (1) Preside at all meetings of the city council and participate therein as a voting member of the city council Preside at all meetings of the city council and participate therein as a voting member, and in the mayor’s absence the mayor pro tem shall preside as set forth in Section 3.30; (2) Be the head of the city for the purpose of service of process and for ceremonial purposes and be the official spokesperson for the city and the chief advocate of policy; (3) Have power to administer oaths and to take execute affidavits; (4) Sign as a matter of course on behalf of the city all written and approved contracts, ordinances, resolutions, and other instruments executed by the city which by law are required to be in writing. The City Council may delegate contract signing authority to the City Manager to the extent allowed by law; (5) See that all laws and ordinances of the city are faithfully executed; (6) Vote on any motion, resolution, ordinance, or other question before the council other than a veto override; (7) Obtain shortterm loans in the name of the city when authorized by the city council to do so; (8) Appoint Have the authority to appoint city council committees and appoint councilmembers to oversee and report on the functions of the various departments of the city, subject to confirmation by the city council; (9) Require the city manager to meet with him or her at a time and place designated for consultation and advice upon the affairs of the city; (10) Nominate the city manager, city attorney, chief judge of municipal court, city clerk, and city treasurer, subject to ratification by the city council; provided, however, that if the mayor's nomination is rejected by the city council or the mayor fails to offer a nomination, nominations may be offered by members of the city council; (11) Prepare or have prepared an agenda for each meeting of the city council which shall include all business submitted by the mayor, any councilmember, the city manager, and the city attorney; and (12) Fulfill and perform such other duties as are imposed by this Charter and duly adopted ordinances. 6 Section 10. Section 3.25(1) is amended by striking it in its entirety and replacing it with a new Section 3.25(1) to read as follows: Have the authority to hire persons to act as department heads or directors and fill other positions designated by ordinance or resolution and appoint and, when the city manager deems it necessary for the good of the city, suspend or remove all any city employees and administrative officers the city manager hires or appoints, except as otherwise provided by law or personnel ordinances adopted pursuant to this Charter. The city manager may authorize any administrative officer who is subject to the city manager's direction and supervision to exercise these powers with respect to subordinates in that officer's department, office, or agency; Section 11. Section 3.28 is amended by striking it in its entirety and replacing it with a new Section 3.28 to read as follows: Except for the purpose of inquiries and investigations under section 3.12 of this Charter, the city council or and its members shall deal with city officers and employees who are subject to the direction and supervision of the city manager solely through the city manager, and neither the city council nor its members shall give orders to any such officer or employee, either publicly or privately. Section 12. Section 3.29 is amended by striking it in its entirety and replacing it with a new Section 3.29 to read as follows: There shall be a mayor pro tempore elected from among the councilmembers by the city council at the first regular meeting of each calendar year. The mayor pro tempore serving on the effective date of this Act shall serve until the first regular meeting of the city council in 2014, at which time a successor shall be elected to serve for a term of one year. All subsequent successors shall be elected at the first regular meeting of the city council in each calendar year to serve until the first regular meeting of the city council in the immediately following calendar year. The mayor pro tempore shall continue to vote and otherwise participate as a councilmember. A vacancy in the position of mayor pro tempore resulting from the mayor pro tempore ceasing to serve as a councilmember or from any other cause shall be filled for the remainder of the unexpired term in the same manner as the original election at the next regularly scheduled Council meeting. Section 13. Section 4.10(e) is amended by striking it in its entirety and replacing it with a new Section 4.10(e) to read as follows: The city manager may suspend or terminate directors or department heads, so long as the city attorney reviews the facts supporting suspension or termination and concurs such action is appropriate before such action is taken. The director involved may appeal to the city council which, after hearing, may override the suspension. Any removal of a director shall be by the city council. 7 Section 14. Section 4.11(b) is amended by striking it in its entirety and replacing it with a new Section 4.11(b) to read as follows: All Every members of any appointed boards, commissions, and or authorities authority of the city shall be appointed by a majority vote of the city council for such terms of office and in such manner as shall be provided by ordinance. except whether other appointing authority, terms of office, or manner of appointment is prescribed by this Charter or by law. Except as Unless otherwise provided by ordinance or law, this Chapter or by law, each board, commission, or authority shall consist of seven (7) members with one member being appointed nominated by each member of the city council and the mayor. Unless otherwise provided by ordinance or law, there shall be no requirement that a board, commission or authority member reside in the district of the council member that nominates the member, but all members must be residents of Milton. Members appointed by the mayor may reside anywhere within the corporate limits of the city, but a member appointed by a member of the city council shall reside within the district of the councilmember who appointed such member. Section 15. Section 4.11(g) is amended by striking it in its entirety and replacing it with a new Section 4.11(g) to read as follows: Any member of a board, commission, or authority may be removed from office for cause by a vote by majority vote of the city council. Section 16. Section 4.12 is amended by striking it in its entirety and replacing it with a new Section 4.12 to read as follows: The mayor shall nominate and the city council shall confirm by a majority vote a city attorney who shall be a member of the State Bar of Georgia and shall have actively practiced law for at least one year 7 years. The city attorney shall serve at the pleasure of the city council. The city attorney shall be responsible for representing and defending the city in all litigation in which the city is a party, may be the prosecuting officer in the municipal court, shall attend the meetings of the council as directed, shall advise the city council, mayor, and other officers and employees of the city concerning legal aspects of the city's affairs, and shall perform such other duties as may be required by virtue of the position of city attorney. The city council shall provide for the compensation of the city attorney. Section 17. Section 6.24 is amended by striking it in its entirety and replacing it with a new Section 6.24 to read as follows: On or before a date fixed by the city council but not later than 60 30 days prior to the beginning of each fiscal year, the city manager shall submit to the city council a proposed operating budget for the ensuing fiscal year. The budget shall be accompanied by a message from the city manager containing a statement of the general fiscal policies of the city, the important features of the budget, explanations of major changes recommended for the next fiscal year, a general summary of the budget, and such other comments and information as the city manager may deem pertinent. The operating budget, the capital improvements 8 budget, the budget message, and all supporting documents shall be filed in the office of the city clerk and shall be open to public inspection. Section 18. Section 6.28(a) is amended by striking it in its entirety and replacing it with a new Section 6.28(a) to read as follows: On or before the date fixed by the city council, but not later than 60 30 days prior to the beginning of each fiscal year, the city manager shall submit to the city council a proposed capital improvements budget with any recommendations as to the means of financing the improvements proposed for the ensuing year. The city council shall have the power to accept, with or without amendments, or reject the proposed program and proposed means of financing. The city council shall not authorize an expenditure for the construction of any building, structure, work, or improvement, unless the appropriations for such project are included in the capital improvements budget, except to meet a public emergency as provided in section 3.17 [3.18] of this Charter. Section 19. Section 7.13 is amended by striking it in its entirety and replacing it with a new Section 7.13 to read as follows: (a) For the purposes of the referendum election provided for in section 7.14 of this Charter and for the purposes of the special election to be held on the Tuesday after the first Monday in November 2006, the qualified electors of the City of Milton shall be those qualified electors of Fulton County residing within the corporate limits of the City of Milton as described by section 1.11 of this Charter. At subsequent municipal elections, the qualified electors of the City of Milton shall be determined pursuant to the authority of Chapter 2 of Title 21 of the O.C.G.A., known as the "Georgia Election Code." (b) Only for the purpose of holding and conducting the referendum election provided for by section 7.14 of this Charter and only for the purpose of holding and conducting the special election of the City of Milton to be held on the Tuesday after the first Monday in November 2006, the election superintendent of Fulton County is vested with the powers and duties of the election superintendent of the City of Milton and the powers and duties of the governing authority of the City of Milton. Section 20. Section 7.14 is amended by striking it in its entirety and marking Section 7.14 “Reserved” as follows: Reserved. (a) Unless prohibited by the federal Voting Rights Act of 1965, as amended, the election superintendent of Fulton County shall call a special election 9 for the purpose of submitting this Act to the qualified voters of the proposed City of Milton, as provided in section 7.13 of this Charter, for approval or rejection. The superintendent shall set the date of such election for the date of the general primary in 2006. The superintendent shall issue the call for such election at least 30 days prior to the date thereof. The superintendent shall cause the date and purpose of the election to be published once a week for two weeks immediately preceding the date thereof in the official organ of Fulton County. The ballot shall have written or printed thereon the words: "( ) YES Do you approve the creation of the City of Milton and the property tax rate cap and the granting of the homestead exemptions described in the Act creating the City of Milton?" ( ) NO (b) All persons desiring to vote for approval of the Act shall vote "Yes," and those persons desiring to vote for rejection of the Act shall vote "No." If more than one-half of the votes cast on such question are for approval of the Act, it shall become of full force and effect; otherwise, it shall thereafter be void and of no force and effect. (c) The expense of the special election set forth in this section shall be borne by Fulton County. It shall be the duty of the superintendent to hold and conduct such election. It shall be his or her further duty to certify the result thereof to the Secretary of State. Section 21. Section 7.15 is amended by striking it in its entirety and replacing it with a new Section 7.15 to read as follows: (a) Sections 1.10 and 1.11 of this Act and those provisions of the Act necessary for the special election provided for in section 7.14 of this Charter shall become effective immediately upon this Act's approval by the Governor or upon its becoming law without such approval. (b) Those provisions of this Act necessary for the special election to be held on the Tuesday after the first Monday in November 2006, as provided by article II of this Charter, shall be effective upon the certification of the results of the referendum election provided for by section 7.14 of this Charter, if this Act is approved at such referendum election. (c) The remaining provisions of this Act shall become of full force and effect for all purposes on December 1, 2006., except that the initial mayor and councilmembers shall take office immediately following their election and by action of a quorum may prior to December 1, 2006, meet and take actions binding on the city. Section 22. Section 7.16 is amended by striking it in its entirety and marking Section 7.16 “Reserved” as follows: 10 Reserved. (a) A period of time will be needed for an orderly transition of various government functions from Fulton County to the City of Milton. Accordingly there shall be a transition period beginning on December 1, 2006, and ending at [12:00] midnight on November 30, 2008. During such transition period, all provisions of this Charter shall be effective as law, but not all provisions of this charter shall be implemented. (b) During such transition period, Fulton County shall continue to provide within the territorial limits of Milton all government services and functions which Fulton County provided in that area during 2005 and at the same actual cost, except to the extent otherwise provided in this section; provided, however, that upon at least 30 day's prior written notice to Fulton County by the City of Milton, responsibility for any such service or function shall be transferred to the City of Milton. Beginning December 1, 2006, the City of Milton shall collect taxes, fees, assessments, fines and forfeitures, and other moneys within the territorial limits of Milton in the same manner as authorized immediately prior to the effective date of this section; provided, however, that upon at least 30 day's prior written notice to Fulton County b y the City of Milton, the authority to collect any tax, fee, assessment, fine or forfeiture, or other moneys shall remain with Fulton County after December 1, 2006, until such time as Fulton County receives subsequent notice from the City of Milton that such authority shall be transferred to the City of Milton. (c) During the transition period, the governing authority of the City of Milton: (1) Shall hold regular meetings and may hold special meetings as provided in this Charter; (2) May enact ordinances and resolutions as provided in this Charter; (3) May amend this Charter by home rule action as provided by general law; (4) May accept gifts and grants; (5) May borrow money and incur indebtedness to the extent authorized by this Charter and general law; (6) May levy and collect an ad valorem tax for calendar years 2007 and 2008; (7) May establish a fiscal year and budget; (8) May create, alter, or abolish departments, boards, offices, commissions, and agencies of the city; appoint and remove officers and employees; and exercise all necessary or appropriate personnel and management functions; and (9) May generally exercise any power granted by this Charter or general law, except to the extent that a power is specifically and integrally related to the provision of a governmental service, 11 function, or responsibility not yet provided or carried out by the city. (d) Except as otherwise provided in this section, during the transition period the Municipal Court of the City of Milton shall not exercise its jurisdiction. During the transition period, all ordinances of Fulton County shall remain applicable within the territorial limits of Milton and the appropriate court or courts of Fulton County shall retain jurisdiction to enforce such ordinances. However, by appropriate agreement (and concurrent resolutions and ordinances if needed), Fulton County and [the City of] Milton may during the transition period transfer all or part of such regulatory authority and the appropriate court jurisdiction to the City of Milton. Any transfer of jurisdiction to the City of Milton during or at the end of the transition period shall not in and of itself abate any judicial proceeding pending in Fulton County or the pending prosecution of any violation of any ordinance of Fulton County. (e) During the transition period, the governing authority of [the City of] Milton may at any time, without the necessity of any agreement by Fulton County, commence to exercise its planning and zoning powers; provided, however, that the city shall give the county notice of the date on which the city will assume the exercise of such powers. Upon the governing authority of [the City of] Milton commencing to exercise its planning and zoning powers, the Municipal Court of the City of Milton shall immediately have jurisdiction to enforce the planning and zoning ordinances of the city. The provisions of this subsection shall control over any conflicting provisions of any other subsection of this section. (f) Effective upon the termination of the transition period, subsections (b) through (e) of this section shall cease to apply except for the last sentence of subsection (d) which shall remain effective. Effective upon the termination of the transition period, the City of Milton shall be a full functioning municipal corporation and subject to all general laws of this state. Section 23. Section 7.17 is amended by striking it in its entirety and replacing it with a new Section 7.17 to read as follows: It is the intention of the General Assembly that this Act be construed as directory rather than mandatory with respect to any date prescribed in this Act. If it is necessary to delay any action called for in this Act for providential cause, delay in securing approval under the federal Voting Rights Act, or any other reason, it is the intention of the General Assembly that the action be delayed rather than abandoned. Any delay in performing any action under this Act, whether for cause or otherwise, shall not operate to frustrate the overall intent of this Act. Without limiting the generality of the foregoing it is specifically provided that: (1) If it is not possible to hold the referendum election provided for in section 7.14 of this Act on the date specified in that section, then such referendum shall be held as soon thereafter as is reasonably practicable; and 12 (2) If it is not possible to hold the first municipal election provided for in section 2.11 of this Act on the date specified in that section, then there shall be a special election for the initial members of the governing authority to be held as soon thereafter as is reasonably practicable, and the commencement of the initial terms of office shall be delayed accordingly. Section 24. Section 7.18 is amended by striking it in its entirety and replacing it with a new Section 7.18 to read as follows: At the first regularly scheduled city council meeting in December, 2011, and every 5 years thereafter, five years after the inception of the City of Milton, the mayor and city council shall call for a Charter commission to review the city's experience and recommend to the General Assembly any changes to the City Charter. Members of the Charter commission shall be appointed as follows: one by the mayor, one by the city council, and one by each member of the Georgia House of Representatives and Senate whose district lies wholly or partially within the corporate boundaries of the City of Milton. All members of the Charter commission must reside in the City of Milton. The commission must complete the recommendations within six months of its creation. SEVERABILITY If any portion of this Ordinance or the application thereof shall be held invalid or unconstitutional, the other provisions of this Ordinance shall not be affected, and thus, the provisions of this Ordinance are declared severable. REPEALER Any other Ordinance, Resolution, or local law, or portion thereof, now in effect, that is in conflict with any of the provisions of this Ordinance is hereby repealed. EFFECTIVE DATE This Ordinance shall become effective when all required documents have been filed with the Secretary of State and in the Office of the Clerk of Superior Court of Fulton County as required by O.C.G.A. § 36-35-5. ADOPTION AT TWO CONSECUTIVE MEETINGS This Ordinance was adopted at two (2) regular consecutive meetings of the Council of the City of Milton held on ______________, 2013 and ______________, 2013, as required by O.C.G.A. § 36-35-3. BE IT SO ORDAINED, this ___ day of ____________________, 2013, by the Council of the City of Milton, Georgia. Approved: 13 _______________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie Gordon, City Clerk (Seal) M. HOME OF ' MILTON* ESTABLISHED 2006 TO: City Council CITY COUNCIL AGENDA ITEM DATE: August 23, 2013 FROM: City Manager AGENDA ITEM: Consideration of an Ordinance to Amend Chapter 62, Article II, Taxicabs of the City of Milton Code. MEETING DATE: Wednesday, September 4, 2013 Regular City Council Meeting. BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: APPROVED (} NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED. YES (} NO CITY ATTORNEY REVIEW REQUIRED: j YES (} NO APPROVAL BY CITY ATTORNEY (APPROVED PLACED ON AGENDA FOR: D 10 -/ /3 REMARKS () NOT APPROVED 0,# iouin L�Greeln '� Certified i Sop mo PHONE: 678.242.25001 FAX: 678.242.2499 city ,r infofcityofmiltonga.us I www.cityofmiNonga.us (� Commun4y h; 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 - GER41f IIE BRONZE - 0 To: Honorable Mayor and City Council Members From: Captain Shawn McCarty Date: Submitted on July 31, 2013 for the August 19, 2013 Regular Council Meeting under First Presentation and on September 4, 2013 under Unfinished Business Agenda Item: Consideration of an Ordinance to Amend Chapter 62, Article II, Taxicabs of the City of Milton Code Department Recommendation: Approve Ordinance amending Chapter 62, Article II updating the language of the ordinance and updating changes in regards to taxicab permitting and necessary equipment. Executive Summary: The current ordinance needs to be amended to reflect current industry standards in regards to equipment and permitting. Funding and Fiscal Impact: None. Alternatives: Maintain Ordinance as it currently exists. Legal Review: Jarrard & Davis, Paul Higbee (7-30-2013) Concurrent Review: Chris Lagerbloom, City Manager Attachment(s): Proposed Ordinance. STATE OF GEORGIA COUNTY OF FULTON ORDINANCE NO. AN ORDINANCE TO AMEND CHAPTER 62, ARTICLE II, TAXICABS OF THE CITY OF MILTON CODE BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on September 4, 2013 at 6:00 p.m. as follows: SECTION 1. That the Ordinance relates to Amending Chapter 62, Article II, (Taxicabs) to amend the requirements for obtaining and maintaining a taxicab, is hereby adopted and approved; and is attached hereto as if fully set forth herein, and; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the 4th day of September, 2013. ____________________________________ Mayor Joe Lockwood Attest: ___________________________ Sudie AM Gordon, City Clerk (Seal) - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 62 - VEHICLES FOR HIRE ARTICLE II. - TAXICABS Milton, Georgia, Code of Ordinances Page 1 ARTICLE II. TAXICABS [2] Sec. 62-19. - Defined terms. Sec. 62-20. - Operators—Certificate of public necessity and convenience, occupation tax; regulations. Sec. 62-21. - Taxicabs—Permits; regulations. Sec. 62-22. - Drivers—Permits; regulations. Sec. 62-23. - Fares. Sec. 62-24. - Certificate/permit fees, duration. Sec. 62-25. - Operators responsible for violations by drivers. Sec. 62-26. - Denials; suspension or revocation; hearing. Sec. 62-27. - Violations; penalty. Sec. 62-19. Defined terms. The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Driver means any person holding a current, valid driver permit issued by the city and who drives a taxicab operated by an operator. A driver may also be an operator. Driver permit means a driver permit issued by the city to a driver pursuant to this article. Operator means any person or entity operating a business with an office located within the corporate limits of the City of Milton and providing to the public the services of one or more taxicabs. A natural person who is an operator may also be a driver. Taxicab means any motor vehicle used in the business of transporting passengers for compensation and not having a fixed route or routes. The term "taxicab" does not include limousine carriers as contemplated by O.C.G.A. § 46-7-85.11. Taxicab permit means a taxicab permit issued by the city to an operator pursuant to this article. Taximeter means a device that automatically calculates, at a predetermined rate, and indicates the charge for hire of a taxicab. The requirements of this article, including but not limited to driver permit and taxicab permit requirements shall not apply to taxicabs whose presence in the city is limited solely either to: 1) passing through the city without picking up a passenger; or 2) dropping off a passenger whose trip originated outside of the city. (Ord. No. 10-10-79, § 1, 10-18-2010) - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 62 - VEHICLES FOR HIRE ARTICLE II. - TAXICABS Milton, Georgia, Code of Ordinances Page 2 Sec. 62-20. Operators—Certificate of public necessity and convenience, occupation tax; regulations. (a) As contemplated by O.C.G.A. § 36-60-25, all operators shall apply for and obtain from the city: 1) a certificate of public necessity and convenience; and 2) an occupation tax certificate procured from the city community development department. Operators shall be subject to the city occupation tax provisions contained in chapter 12, article II of the Milton Code. (b) Applications for certificates of public necessity sh all be submitted to the city police department. Applications shall be on the form provided by the city and additionally shall include, at a minimum: (1) A detailed description of the equipment and taxicabs to be used in the operator's business and the names of all drivers and employees thereof; and (2) The address and telephone number of the operator's office. (c) The following minimum criteria must be met by the applicant prior to the issuance of a certificate of public necessity and convenience or annual renewal thereof: (1) Establishment and maintenance of an office in a commercially-zoned area of the city. (2) Submission of a copy of the operator's current lease or proof of ownership regarding the operator's office. (3) Establishment and maintenance of a publicly-listed telephone number for the operator's office. (4) Maintenance on file with the city of the name, home address and home phone number of e ach current driver of all operator taxicabs. (5) Maintenance of lawful off-street parking capable of accommodating all operator taxicabs. (6) Maintenance of a file, for each taxicab, evidencing compliance with the requirements of section 62-21 below. (7) Possession of, and providing the city police department a copy of, a current policy of indemnity insurance with an insurance company active with the office of the Georgia Insurance and Fire Safety Commissioner, which policy shall comply with subsection 62-21(b)(1) below and shall have, at a minimum, the following limits for each operator taxicab: a. For bodily injury or death to each person: $50,000.00; b. For bodily injury or death to all persons sustained in any one accident: $50,000.00; and c. For injury to or destruction of personal property in any one accident: $25,000.00. Such policy shall be conditioned to protect the public against injury or damage proximately caused by the negligence or willful act of the operator and any and all driver(s) operating an operator taxicab(s). (Ord. No. 10-10-79, § 1, 10-18-2010) Sec. 62-21. Taxicabs—Permits; regulations. (a) No taxicab shall be operated in the city unless such taxicab has a current, valid, city -issued taxicab permit decal affixed in a conspicuous location on the rear of the taxicab. (b) Applications for taxicab permits shall be m ade to the city police department and shall include, at a minimum, the following: - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 62 - VEHICLES FOR HIRE ARTICLE II. - TAXICABS Milton, Georgia, Code of Ordinances Page 3 (1) A copy of a valid six-month auto insurance policy meeting state minimum requirements and the requirements of subsection 62-20(c)(7) above for each taxicab. (2) A copy of a certificate of inspection for each taxicab completed on the form provided by the city police department and issued by a National Institute for Automotive Service Excellence certified mechanic, which certificate shall be located inside the taxicab at all times. The certificate must be renewed every six months for each taxicab. (c) No taxicab permit shall be issued for any taxicab with a model year more than eight years old. (d) No taxicab permit shall be issued for any taxicab having less than three doors, excluding the driver's door, for loading and unloading of passengers. (e) No taxicab permit shall be issued unless the taxicab shall be equipped with a taximeter meeting the requirements of this subsection. Taximeters shall be fastened in front of the passenger's seat and be visible to the passenger at all times. After sundown, the face of the taximeter shall be illuminated. The taximeter shall be operated mechanically by a mechanism of standard design and construction and permanently attached driving mechanism. The taximeter shall b e sealed at all points and connections which, if manipulated, would affect its correct reading and recording. (f) No taxicab permit shall be issued for any taxicab that does not have a dry compartment for the secure storage of passengers' luggage, which compartment shall be separate and apart from the passenger area. For the purposes of this subsection, the term "passenger area" shall be defined as the area designed to seat the operator and passengers while the taxicab is in operation and any area that is readily accessible to the operator or a passenger while in his or her seating position; provided, however, that such term, in a taxicab not equipped with a trunk, does not include any area behind the rearmost upright seat or not normally occupied by the operator or passengers. (g) No taxicab permit shall be issued for any taxicab that does not bear on the outside thereof (use of magnetically-affixed equipment/information is expressly prohibited): (1) The taxicab permit decal required by this section. Said permit decal will be displayed at all times in the upper left corner of the rear window. Each taxicab will be assigned a numbered sticker and that sticker shall not be used on any other taxicab. (2) Fare information in compliance with section 62-23 below. (3) The name and business telephone number of the operator, which must be conspicuously displayed and permanently affixed to the taxicab. (4) A toplight on the roof which must be at least four inches in height permanently affixed to the roof and bearing the term "taxi" or the operator name. (h) Operators and drivers shall ensure that taxicabs are maintained in a clean condition, free from foreign matter, trash, dirt and/or offensive odors. (i) The city police department may conduct random inspections of operator taxicabs to ens ure the safety and welfare of the public and/or their compliance with this article. (Ord. No. 10-10-79, § 1, 10-18-2010) Sec. 62-22. Drivers—Permits; regulations. (a) No person shall operate an operator taxicab in the city without a city-issued driver permit on his or her person at all times while operating such taxicab. No driver permit shall be issued to any person unless such person shall: (1) Be in possession of a current, valid "Class C" Georgia driver's license; - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 62 - VEHICLES FOR HIRE ARTICLE II. - TAXICABS Milton, Georgia, Code of Ordinances Page 4 (2) Be competent to operate a motor vehicle; (3) Be familiar with the traffic laws and ordinances of the State of Georgia and the City of Milton; and (4) Provide authorization and any information necessary to enable the city police department to investigate the person's background, criminal history, and traffic record. (b) Drivers and operators shall at all times be responsible for ensuring that the following information is conspicuously located within the cabin of the taxicab: (1) A map or street guide of, at a minimum, the north metro Atlanta area, including the entire City of Milton, which map or street guide may be in electronic form. (2) The name and photograph of the driver. (3) A schedule of fares. (c) No person shall operate a taxicab in the city or be issued a driver permit if such person has been convicted of or has pled guilty or nolo contendere to three or more moving traffic violations in the preceding 12-month period. (d) No person shall operate a taxicab in the city or be issued a driver permit if such person has, within the past ten years, been convicted of or has pled guilty or nolo contendere to any of the following: (1) Any sexual offense as set out in O.C.G.A. title 16, chapter 6. (2) Driving under the influence of alcohol or drugs. (3) Any violation for driving with an open container of alcohol. (4) Any offense involving the Georgia Lottery. (5) Illegal possession or sale of drugs or alcohol. (6) Possession or receipt of stolen property. (7) Any act involving violence. (8) The violation of any law involving moral turpitude. (9) The violation of any statute or ordinance regarding alcoholic beverages. (10) Any offense of causing death by vehicle. (e) No driver shall refuse to accept a customer solely on the basis of race, color, national origin, religious belief, or gender. Drivers shall not refuse to accept a customer unless the customer is intoxicated, when such condition is made manifest by boistero usness, by indecent condition or act, or by vulgar, profane, loud, or unbecoming language, or is armed or otherwise obviously a danger to the personal safety of the driver or other customers. (f) No driver shall transport passengers numbering greater than the maximum number of persons specified for a taxicab by the taxicab's manufacturer. (Ord. No. 10-10-79, § 1, 10-18-2010) Sec. 62-23. Fares. Operators shall ensure that all taxicabs have posted conspicuously on the outside of each taxicab a schedule of fares. Taximeters must be operational, turned on and in use for each fare. Fares shall only be calculated based upon mileage, not time. Log sheets of each fare are to be kept and made available to the city upon request. Operators shall charge, for all taxi cabs, uniform fares to all customers. No operator - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 62 - VEHICLES FOR HIRE ARTICLE II. - TAXICABS Milton, Georgia, Code of Ordinances Page 5 shall charge any minimum fare in excess of $6.00. No change of a fare schedule by any operator shall take effect until after the operator provides at least 15 days' prior written notice of such schedule cha nge to the city police department. (Ord. No. 10-10-79, § 1, 10-18-2010) Sec. 62-24. Certificate/permit fees, duration. Annual fees for certificates of public necessity, driver permits, and taxicab permits shall be as set forth in appendix "A," fees and other charges, to the Milton Code. Annual renewal fees and applications are due to the city police department no later than March 31 of each year. All certificates of public necessity, driver permits, and taxicab permits shall be issued for no more than a o ne-year term and shall expire on April 5 of each year. Fees shall not be prorated. All operators and drivers shall comply with the citizenship/alien status requirements of O.C.G.A. § 50 -36-1. (Ord. No. 10-10-79, § 1, 10-18-2010) Sec. 62-25. Operators responsible for violations by drivers. To the extent permitted by law, operators shall be responsible for, and subject to citations for, violations of this article by drivers of their taxicabs, regardless of whether such drivers are direct employees or independent contractors of the operator. (Ord. No. 10-10-79, § 1, 10-18-2010) Sec. 62-26. Denials; suspension or revocation; hearing. (a) Application denials. Applications for a certificate of public necessity and convenience, driver permit, or taxicab permit (including annual renewals of same) shall be denied by the city police department for failure to comply with any requirement of this article. In the event that an application for a certificate of public necessity and convenience, driver permit, or taxicab permit is denied, the city police department shall provide the applicant with written notice of the denial. The notice of denial shall include the grounds for and date of the denial and shall be mailed to the applicant, at the address listed by the applicant on the application, on the date of denial by United States regular mail. The applicant, within 15 days of the date of the notice of denial, may make a written request to the city manager for a hearing before the mayor and city council for a review of such denial, and the city manager shall schedule the hearing for the next available regular meeting, after the notice period required by subsection (d) below, of the mayor and city council. (b) Suspension/revocation for violations of city regulations. Each certificate of public necessity and convenience, driver permit, or taxicab permit granted hereunder shall be subject to suspension or revocation for violation of any provision of this article. Suspensions may be with or without conditions and shall not exceed six months in duration. (c) City manager review of suspension/revocation. Whenever the city police department determines there is cause to suspend or revoke a certificate of public necessity and convenience, driver permit, or taxicab permit issued hereunder, the city police department shall notify the city manager of such cause. If the city manager, after review of the matter, determines that cause ind eed exists for the matter to be brought before the mayor and city council, the city manager shall give the operator/driver notice of a hearing before the mayor and city council as provided in subsection (d) below. - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 62 - VEHICLES FOR HIRE ARTICLE II. - TAXICABS Milton, Georgia, Code of Ordinances Page 6 (d) Notice of hearing; contents. The city manager shall provide to the applicant, in the case of a denial, or holder of the suspended or revoked certificate of public necessity and convenience, driver permit, or taxicab permit at least ten days' prior written notice, by United States regular mail, of the hearing for the mayor and city council to consider the denial or whether to suspend or revoke the certificate of public necessity and convenience, driver permit, or taxicab permit. The ten -day written notice shall include, at a minimum, the following information: (1) The time, date, place, and purpose of such hearing; and (2) In the case of a suspension/revocation, a statement of the charges upon which such hearing will be held. (e) Hearing. After the city manager makes a recommendation to the mayor and city council regarding a denial, or to suspend or revoke a license issued hereunder, the mayor and city council will conduct a hearing to receive and consider evidence relevant to the matter at hand. The mayor and the council members will have the right to ask questions at any time during the hearing. (1) At the hearing, the city manager or his or her designee proceeds first and presents all evidence and arguments in support of the recommendation to deny the application, or to suspend or revoke the certificate of public necessity and convenience, driver permit, or taxicab permit issued hereunder. (2) After the city manager makes his or her presentation, the applicant for or holder of the certificate of public necessity and convenience, driver permit , or taxicab permit or their legal counsel may present evidence and arguments as to why the application should be granted or the certificate of public necessity and convenience, driver permit, or taxicab permit issued hereunder should not be suspended or revoked. (f) Grounds. After the hearing, the mayor and city council may uphold a denial, or suspend or revoke the certificate of public necessity and convenience, driver permit, or taxicab permit issued hereunder, if any of the grounds set forth in this subsection below exists: (1) The original certificate of public necessity and convenience, driver permit, or taxicab permit application, or any renewal application, contained materially false information, or the applicant deliberately sought to falsify information contained therein; (2) Regarding a denial, the application or applicant failed to meet any of the requirements of this article; (3) Failure to pay any fees, taxes or other charges imposed by the provisions of this article, the Milton Code, or state or federal law; (4) Failure to maintain all of the general qualifications applicable to the initial issuance of a certificate of public necessity and convenience, driver permit, or taxicab permit under this article; (5) Conviction of, or a guilty or nolo contendere plea to, three or more moving traffic violations in any 12-month period; (6) Refusing to accept a customer solely on the basis of race, color, national origin, religious belief, or gender in violation of subsection 62-22(e) above; (7) Allowing any required insurance coverage under this article to lapse; (8) Operating or allowing a driver to operate a taxicab in the city in violation of any provision of this article; (9) The operator, taxicab or driver is a threat or nuisance to the public health, safety or welfare; - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 62 - VEHICLES FOR HIRE ARTICLE II. - TAXICABS Milton, Georgia, Code of Ordinances Page 7 (10) Not transporting a customer to his destination by the most direct route as is reasonable under the applicable circumstances; or (11) Any violation of any provision of this article. (g) Decision. The mayor and city council shall render a decision by majority vote of a quorum upon the conclusion of the hearing. The decision of the mayor and city council, including the reason(s) for the upholding of an application denial, or suspension or revocation, regarding a certificate of public necessity and convenience, driver permit, or taxicab permit, shall be transmitted in writing by United States mail to the applicant for or holder of the certificate of public nec essity and convenience, driver permit, or taxicab permit. (h) Appeals. The upholding by the mayor and city council of the denial of an application, or the suspension or revocation of a certificate of public necessity and convenience, driver permit, or taxicab permit, shall be final unless the applicant for or holder of the certificate of public necessity and convenience, driver permit, or taxicab permit files a petition for writ of certiorari with the Superior Court of Fulton County within 30 days of the date of the decision of the mayor and city council. (Ord. No. 10-10-79, § 1, 10-18-2010) Sec. 62-27. Violations; penalty. It shall be unlawful for any person to violate or fail to comply with any provision of this article. Violations of this article shall be punishable as provided for in section 1-5 of the Milton Code. (Ord. No. 10-10-79, § 1, 10-18-2010) FOOTNOTE(S): --- (2) --- Editor's note— Section 1 of Ord. No. 10-10-79, adopted Oct. 18, 2010, amended art. II in its entirety to read as herein set out. Former art. II, §§ 62-19—62-24 and 62-44—62-53 pertained to similar subject matter, and derived from Ord. No. 06-11-15, adopted Nov. 21, 2006; Ord. No. 07-04-22, adopted April 12, 2007; Ord. No. 07-05-29, adopted May 3, 2007; and Ord. No. 07-11-51, adopted Nov. 7, 2007. (Back) - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 62 - VEHICLES FOR HIRE ARTICLE II. - TAXICABS Milton, Georgia, Code of Ordinances Page 1 ARTICLE II. TAXICABS [2] Sec. 62-19. - Defined terms. Sec. 62-20. - Operators—Certificate of public necessity and convenience, occupation tax; regulations. Sec. 62-21. - Taxicabs—Permits; regulations. Sec. 62-22. - Drivers—Permits; regulations. Sec. 62-23. - Fares. Sec. 62-24. - Certificate/permit fees, duration. Sec. 62-25. - Operators responsible for violations by drivers. Sec. 62-26. - Denials; suspension or revocation; hearing. Sec. 62-27. - Violations; penalty. Sec. 62-19. Defined terms. The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Driver means any person holding a current, valid driver permit issued by the city and who drives a taxicab operated by an operator. A driver may also be an operator. Driver permit means a driver permit issued by the city to a driver pursuant to this article. Operator means any person or entity operating a business with an office located within the corporate limits of the City of Milton and providing to the public the services of one or more taxicabs. A natural person who is an operator may also be a driver. Taxicab means any motor vehicle used in the business of transporting passengers for compensation and not having a fixed route or routes. The term "taxicab" does not include limousine carriers as contemplated by O.C.G.A. § 46 -7-85.11. Taxicab permit means a taxicab permit issued by the city to an operator pursuant to this article. Taximeter means a device that automatically calculates, at a predetermined rate, and indicates the charge for hire of a taxicab. The requirements of this article, including but not limited to driver permit and ta xicab permit requirements shall not apply to taxicabs whose presence in the city is limited solely either to: 1) passing through the city without picking up a passenger; or 2) dropping off a passenger whos e trip originated outside of the city. (Ord. No. 10-10-79, § 1, 10-18-2010) - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 62 - VEHICLES FOR HIRE ARTICLE II. - TAXICABS Milton, Georgia, Code of Ordinances Page 2 Sec. 62-20. Operators—Certificate of public necessity and convenience, occupation tax; regulations. (a) As contemplated by O.C.G.A. § 36-60-25, all operators shall apply for and obtain from the city: 1) a certificate of public necessity and convenience; and 2) an occupation tax certificate procured from the city community development department. Operators shall be subject to the city occupation tax provisions contained in chapter 12, article II of the Milton Code. (b) Applications for certificates of public necessity shall be submitted to the city police department. Applications shall be on the form provided by the city and additionally shall include, at a minimum: (1) A detailed description of the equipment and taxicabs to be used in the operator's business and the names of all drivers and employees thereof; and (2) The address and telephone number of the operator's office. (c) The following minimum criteria must be met by the applicant prior to the issuance of a certificate of public necessity and convenience or annual renewal thereof: (1) Establishment and maintenance of an office in a commercially-zoned area of the city. (2) Submission of a copy of the operator's cu rrent lease or proof of ownership regarding the operator's office. (3) Establishment and maintenance of a publicly-listed telephone number for the operator's office. (4) Maintenance on file with the city of the name, home address and home phone number of e ach current driver of all operator taxicabs. (5) Maintenance of lawful off-street parking capable of accommodating all operator taxicabs. (6) Maintenance of a file, for each taxicab, evidencing compliance with the requirements of section 62-21 below. (7) Possession of, and providing the city police department a copy of, a current policy of indemnity insurance with an insurance company active with the office of the Georgia Insurance and Fire Safety Commissioner, which policy shall comply with subsection 62-21(b)(1) below and shall have, at a minimum, the following limits for each operator taxicab: a. For bodily injury or death to each person: $50,000.00; b. For bodily injury or death to all persons sustained in any one accident: $50,000.00; and c. For injury to or destruction of personal property in any one accident: $25,000.00. Such policy shall be conditioned to protect the public against injury or damage proximately caused by the negligence or willful act of the operator and any and all driver(s) operating an operator taxicab(s). (Ord. No. 10-10-79, § 1, 10-18-2010) Sec. 62-21. Taxicabs—Permits; regulations. (a) No taxicab shall be operated in the city unless such taxic ab has a current, valid, city-issued taxicab permit decal affixed in a conspicuous location on the rear of the taxicab. (b) Applications for taxicab permits shall be made to the city police department and shall include, at a minimum, the following: Field Code Changed Field Code Changed Field Code Changed - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 62 - VEHICLES FOR HIRE ARTICLE II. - TAXICABS Milton, Georgia, Code of Ordinances Page 3 (1) A copy of a valid six-month auto insurance policy meeting state minimum requirements and the requirements of subsection 62-20(c)(7) above for each taxicab. (2) A copy of a certificate of inspect ion for each taxicab completed on the form provided by the city police department and issued by a National Institute for Automotive Service Excellence certified mechanic, which certificate shall be located inside the taxicab at all times. The certificate m ust be renewed every six months for each taxicab. (c) No taxicab permit shall be issued for any taxicab with a model year more than six eight years old. (d) No taxicab permit shall be issued for any taxicab having less than three doors, excluding the driver's door, for loading and unloading of passengers. (e) No taxicab permit shall be issued unless the taxicab shall be equipped with a taximeter meeting the requirements of this subsection. Taximeters shall only calculate fares on the basis of mileage, not time. Taximeters shall be fastened in front of the passenger's seat and be visible to the passenger at all times. After sundown, the face of the taximeter sh all be illuminated. The taximeter shall be operated mechanically by a mechanism of standard design and construction , driven either from the transmission or from one of the front wheels by a flexible and permanently attached driving mechanism. The taximeter shall be sealed at all points and connections which, if manipulated, would affect its correct reading and recording. (f) No taxicab permit shall be issued for any taxicab that does not have a dry compartment for the secure storage of passengers' luggage, which compartment shall be separate and apart from the passenger area. For the purposes of this subsection, the term "passenger area" shall be defined as the area designed to seat the operator and passengers while the taxicab is in operation and any area that is readily accessible to the operator or a passenger while in his or her seating position; provided, however, that such term, in a taxicab not equipped with a trunk, does not include any area behind the rearmost upright seat or not normally occupied b y the operator or passengers. (g) No taxicab permit shall be issued for any taxicab that does not bear on the outside thereof (use of magnetically-affixed equipment/information is expressly prohibited): (1) The taxicab permit decal required by this secti on. Said permit decal will be displayed at all times in the upper left corner of the rear window. Each taxicab will be assigned a numbered sticker and that sticker shall not be used on any other taxicab. (2) Fare information in compliance with section 62-23 below. (3) The name and business telephone number of the operator, which must be conspicuously displayed and permanently affixed to the taxicab. (4) A toplight on the roof which must be at least six four inches in height permanently affixed to the roof and bearing the term "taxi" or the operator name. (h) Operators and drivers shall ensure that taxicabs are maintained in a clean condition, free from foreign matter, trash, dirt and/or offensive odors. (i) The city police department may conduct random inspections of operator taxicabs to ensure the safety and welfare of the public and/or their compliance with this article. (Ord. No. 10-10-79, § 1, 10-18-2010) Sec. 62-22. Drivers—Permits; regulations. (a) No person shall operate an operator taxicab in the city without a city -issued driver permit on his or her person at all times while operating such taxicab. No driver permit shall be issued to any person unless such person shall: Field Code Changed Field Code Changed - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 62 - VEHICLES FOR HIRE ARTICLE II. - TAXICABS Milton, Georgia, Code of Ordinances Page 4 (1) Be in possession of a current, valid "Class C" Georgia driver's license; (2) Be competent to operate a motor vehicle; (3) Be familiar with the traffic laws and ordinances of the State of Georgia and the City of Milton; and (4) Provide authorization and any information necessary to enable the city police department to investigate the person's background, criminal history, and traffic record. (b) Drivers and operators shall at all times be responsible for ensuring that the following information is conspicuously located within the cabin of the taxicab: (1) A map or street guide of, at a minimum, the north metro Atlanta area, including the entire City of Milton, which map or street guide may be in electronic form. (2) The name and photograph of the driver. (3) A schedule of fares. (c) No person shall operate a taxicab in the city or be issued a driver permit if such person has been convicted of or has pled guilty or nolo contendere to three or more moving traffic violations in the preceding 12-month period. (d) No person shall operate a taxicab in the city or be issued a driver permit if such person has, within the past ten years, been convicted of or has pled guilty or nolo contendere to any of the following: (1) Any sexual offense as set out in O.C.G.A. title 16, chapter 6. (2) Driving under the influence of alcohol or drugs. (3) Any violation for driving with an open container of alcohol. (4) Any offense involving the Georgia Lottery. (5) Illegal possession or sale of drugs or alcohol. (6) Possession or receipt of stolen property. (7) Any act involving violence. (8) The violation of any law involving moral turpitude. (9) The violation of any statute or ordinance regarding alcoholic beverages. (10) Any offense of causing death by vehicle. (e) No driver shall refuse to accept a customer solely on the basis of race, color, national origin, religious belief, or gender. Drivers shall not refuse to accept a customer unless the customer is intoxicated, when such condition is made manifest by boistero usness, by indecent condition or act, or by vulgar, profane, loud, or unbecoming language, or is armed or otherwise obviously a danger to the personal safety of the driver or other customers. (f) No driver shall transport passengers numbering greater than the maximum number of persons specified for a taxicab by the taxicab's manufacturer. (Ord. No. 10-10-79, § 1, 10-18-2010) Sec. 62-23. Fares. Operators shall ensure that all taxicabs have posted conspicuously on the outside of each taxicab a schedule of fares. Taximeters must be operational, turned on and in use for each fare. Fares shall only be - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 62 - VEHICLES FOR HIRE ARTICLE II. - TAXICABS Milton, Georgia, Code of Ordinances Page 5 calculated based upon mileage, not time. Log sheets of each fare are to be kept and made available to the city upon request. Operators shall charge, for all taxi cabs, uniform fares to all customers. No operator shall charge any minimum fare in excess of $6.00. No change of a fare schedule by any operator shall take effect until after the operator provides at least 15 days' prior written notice of such schedule cha nge to the city police department. (Ord. No. 10-10-79, § 1, 10-18-2010) Sec. 62-24. Certificate/permit fees, duration. Annual fees for certificates of public necessity, driver permits, and taxicab permits shall be as set forth in appendix "A," fees and other charges, to the Milton Code. Annual renewal fees and applications are due to the city police department no later than March 31 of each year. All certificates of public necessity, driver permits, and taxicab permits shall be issued for no more than a o ne-year term and shall expire on April 5 of each year. Fees shall not be prorated. All operators and drivers shall comply with the citizenship/alien status requirements of O.C.G.A. § 50 -36-1. (Ord. No. 10-10-79, § 1, 10-18-2010) Sec. 62-25. Operators responsible for violations by drivers. To the extent permitted by law, operators shall be responsible for, and subject to citations for, violations of this article by drivers of their taxicabs, regardless of whether such drivers are direct employees or independent contractors of the operator. (Ord. No. 10-10-79, § 1, 10-18-2010) Sec. 62-26. Denials; suspension or revocation; hearing. (a) Application denials. Applications for a certificate of public necessity and convenience, driver permit, or taxicab permit (including annual renewals of same) shall be denied by the city police department for failure to comply with any requirement of this article. In the event that an application for a certificate of public necessity and convenience, driver permit, or taxicab permit is denied, the city police department shall provide the applicant with written notice of the denial. The notice of denial shall include the grounds for and date of the denial and shall be mailed to the applicant, at the address listed by the applicant on the application, on the date of denial by United States regular mail. The applicant, within 15 days of the date of the notice of denial, may make a written request to the city manager for a hearing before the mayor and city council for a review of su ch denial, and the city manager shall schedule the hearing for the next available regular meeting, after the notice period required by subsection (d) below, of the mayor and city council. (b) Suspension/revocation for violations of city regulations. Each certificate of public necessity and convenience, driver permit, or taxicab permit granted hereunder shall be subject to suspension or revocation for violation of any provision of this article. Suspensions may be with or without conditions and shall not exceed six months in duration. (c) City manager review of suspension/revocation. Whenever the city police department determines there is cause to suspend or revoke a certificate of public necessity and convenience, driver permit, or taxicab permit issued hereunder, the city police department shall notify the city manager of such cause. If the city manager, after review of the matter, determines that cause indeed exists for the matter to be brought before the mayor and city council, the city manager shall give the operator/driver notice of a hearing before the mayor and city council as provided in subsection (d) below. - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 62 - VEHICLES FOR HIRE ARTICLE II. - TAXICABS Milton, Georgia, Code of Ordinances Page 6 (d) Notice of hearing; contents. The city manager shall provide to the applicant, in the case of a denial, or holder of the suspended or revoked certificate of public necessity and convenience, driver permit, or taxicab permit at least ten days' prior written notice, by United States reg ular mail, of the hearing for the mayor and city council to consider the denial or whether to suspend or revoke the certificate of public necessity and convenience, driver permit, or taxicab permit. The ten -day written notice shall include, at a minimum, the following information: (1) The time, date, place, and purpose of such hearing; and (2) In the case of a suspension/revocation, a statement of the charges upon which such hearing will be held. (e) Hearing. After the city manager makes a recommendation t o the mayor and city council regarding a denial, or to suspend or revoke a license issued hereunder, the mayor and city council will conduct a hearing to receive and consider evidence relevant to the matter at hand. The mayor and the council members will have the right to ask questions at any time during the hearing. (1) At the hearing, the city manager or his or her designee proceeds first and presents all evidence and arguments in support of the recommendation to deny the application, or to suspend or revoke the certificate of public necessity and convenience, driver permit, or taxicab permit issued hereunder. (2) After the city manager makes his or her presentation, the applicant for or holder of the certificate of public necessity and convenience, driv er permit, or taxicab permit or their legal counsel may present evidence and arguments as to why the application should be granted or the certificate of public necessity and convenience, driver permit, or taxicab permit issued hereunder should not be suspended or revoked. (f) Grounds. After the hearing, the mayor and city council may uphold a denial, or suspend or revoke the certificate of public necessity and convenience, driver permit, or taxicab permit issued hereunder, if any of the grounds set forth in this subsection below exists: (1) The original certificate of public necessity and convenience, driver permit, or taxicab permit application, or any renewal application, contained materially false information, or the applicant deliberately sought to falsify information contained therein; (2) Regarding a denial, the application or applicant failed to meet any of the requirements of this article; (3) Failure to pay any fees, taxes or other charges imposed by the provisions of this article, the Milton Code, or state or federal law; (4) Failure to maintain all of the general qualifications applicable to the initial issuance of a certificate of public necessity and convenience, driver permit, or taxicab permit under this article; (5) Conviction of, or a guilty or nolo contendere plea to, three or more moving traffic violations in any 12-month period; (6) Refusing to accept a customer solely on the basis of race, color, national origin, religious belief, or gender in violation of subsection 62-22(e) above; (7) Allowing any required insurance coverage under this article to lapse; (8) Operating or allowing a driver to operate a taxicab in the city in violation of any provision of this article; (9) The operator, taxicab or driver is a threat or nuisance to the public health, safety or welfare; Field Code Changed - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 62 - VEHICLES FOR HIRE ARTICLE II. - TAXICABS Milton, Georgia, Code of Ordinances Page 7 (10) Not transporting a customer to his destination by the most direct rou te as is reasonable under the applicable circumstances; or (11) Any violation of any provision of this article. (g) Decision. The mayor and city council shall render a decision by majority vote of a quorum upon the conclusion of the hearing. The decision of the mayor and city council, including the reason(s) for the upholding of an application denial, or suspension or revocation, regarding a certificate of public necessity and convenience, driver permit, or taxicab permit, shall be transmitted in writing b y United States mail to the applicant for or holder of the certificate of public necessity and convenience, driver permit, or taxicab permit. (h) Appeals. The upholding by the mayor and city council of the denial of an application, or the suspension or revocation of a certificate of public necessity and convenience, driver permit, or taxicab permit, shall be final unless the applicant for or holder of the certificate of public necessity and convenience, driver permit, or taxicab permit files a petition for writ of certiorari with the Superior Court of Fulton County within 30 days of the date of the decision of the mayor and city council. (Ord. No. 10-10-79, § 1, 10-18-2010) Sec. 62-27. Violations; penalty. It shall be unlawful for any person to violate or fail to comply with any provision of this article. Violations of this article shall be punishable as provided for in section 1-5 of the Milton Code. (Ord. No. 10-10-79, § 1, 10-18-2010) FOOTNOTE(S): --- (2) --- Editor's note— Section 1 of Ord. No. 10 -10-79, adopted Oct. 18, 2010, amended art. II in its entirety to read as herein set out. Former art. II, §§ 62 -19—62-24 and 62-44—62-53 pertained to similar subject matter, and derived from Ord. No. 06-11-15, adopted Nov. 21, 2006; Ord. No. 07-04-22, adopted April 12, 2007; Ord. No. 07-05-29, adopted May 3, 2007; and Ord. No. 07-11-51, adopted Nov. 7, 2007. (Back) Field Code Changed HOME OF ` TO: City Council ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM DATE: August 30, 2013 FROM: City Manager AGENDA ITEM: Consideration of a Resolution for the City of Milton with Intention of Settling its Dispute with Fulton County Over the Local Option Sales Tax (LOST) Dispute and Authorizing the Mayor to Execute a Certificate of Distribution; and for Other Purposes MEETING DATE: Wednesday, September 4, 2013 Regular City Council Meeting. BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: V APPROVED CITY ATTORNEY APPROVAL REQUIRED: YES CITY ATTORNEY REVIEW REQUIRED: YES APPROVAL BY CITYATTORNEY PLACED ON AGENDA FOR: REMARKS (APPROVED 09ayj3 O NOT APPROVED (} NO (} NO (} NOT APPROVED PHONE: 678.242.25001 FAX: 578.242.2499 G fhb Ili t Cxnifie l't iop i ou ol info@cityofmiltonga.us j www.cityofmiEfonga.us Community `h 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 Page 1 of 2 STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. A RESOLUTION FOR THE CITY OF MILTON WITH INTENTION OF SETTLING ITS DISPUTE WITH FULTON COUNTY OVER THE LOCAL OPTION SALES TAX (LOST) DISPUTE AND AUTHORIZING THE MAYOR TO EXECUTE A CERTIFICATE OF DISTRIBUTION; AND FOR OTHER PURPOSES WHEREAS, it is the intention of the City of Milton to settle its dispute with Fulton County over the Local Option Sales Tax (LOST); WHEREAS, the City in cooperation and negotiations with many of its sister cities in Fulton County and Fulton County appear to have reached an amicable settlement regarding a distribution of the LOST proceeds within the special tax district which the Mayor and Council believe to be in the best interest of its citizens and taxpayers; and WHEREAS, in reaching this settlement proposal the City has considered the purpose and intent of the LOST statute and the eight criteria specified under OCGA 48-8-89(b). WHEREAS, the City Council authorizes the Mayor to execute a Certificate of Districution, attached hereto as Exhibit “A”. NOW, THEREFORE BE IT SO RESOLVED, the City agrees to settle the LOST dispute with Fulton County and authorizes the Mayor to execute a Certificat e of Distribution consistent with the one attached hereto as Exhibit “A”. IT IS FURTHER RESOLVED, that if less than the cities consisting of a majority of the qualified municipalities in Fulton County or Fulton County fails to approve the attached certificate by September 16, 2013, this Resolution is null and void. Page 2 of 2 BE IT SO RESOLVED AND ORDAINED, this ___ day of September, 2013, by the Council of the City of Milton, Georgia. CITY OF MILTON, GEORGIA By: ________________________ Joe Lockwood, Mayor __________________________ ________________________ Council Member Karen Thurman Council Member Burt Hewitt _________________________ ________________________ Council Member Matt Kunz Council Member Joseph Longoria _________________________ ________________________ Council Member Bill Lusk Council Member Lance Large Attest: _______________________________ Sudie AM Gordon, City Clerk (SEAL) CERTIFICATE OF DISTRIBUTION TO: State Revenue Commissioner Pursuant to an Act of the Georgia General Assembly, effective January 1, 1980, relating to Local Sales &Use Taxes, the governing authorities for the qualifying municipalities and the county located within the special district coterminous with the boundaries of Fulton County hereby certify that the proceeds of the combination citylcounty local sales and use tax generated in such district shall be distributed by the State Revenue Commissioner as follows: City of Alpharetta City of Johns Creek_ City of Milton City of Mountain Park City of Roswell County of Fulton shall receive 5.8116 shall receive 7.7481 shall receive 3.2982 shall receive 0.0550 shall receive 8.9213 shall receive 14 This certificate shall continue in effect until such time as a new certificate shall be executed as provided in said Act. By executing this schedule the county and cities, acting through their respective officers, represent that all municipalities lying wholly or partly in the tax jurisdiction have been given an opportunity to show that they are `qualified municipalities,' as that term is used in the Act, and that all municipalities listed herein as recipients are `qualified' and so may receive distribution from the proceeds of the tax. Executed on behalf of the governing authorities of the qualifying municipalities representing not less than a majority of the aggregate population of all qualifying municipalities located within the special district and the governing authority of the county, this day of 20 MAYOR OF THE CITY OF Alpharetta MAYOR OF THE CITY OF Johns Creek MAYOR OF THE CITY OF Milton MAYOR OF THE CITY OF Mountain Park MAYOR OF THE CITY OF Roswell CHAIRMAN BOARD OF COMMISSIONERS OF Fulton COUNTY CERTIFICATE OF DISTRIBUTION TO: State Revenue Commissioner Pursuant to an Act of the Georgia General Assembly, effective January 1, 1980, relating to Local Sales &Use Taxes, the governing authorities for the qualifying municipalities and the county located within the special district coterminous with the boundaries of Fulton County hereby certify that the proceeds of the combination city/county local sales and use tax generated in such district shall be distributed by the State Revenue Commissioner as follows: City of Sandy Springs shall receive 9.5130 City of Chattahoochee Hills shall receive 0.2672 City of College Park shall receive 1.5808 City of East Point shall receive 3.9590 City of Hapeville shall receive 0.6856 County of Fulton shall receive 14 This certificate shall continue in effect until such time as a new certificate shall be executed as provided in said Act. By executing this schedule the county and cities, acting through their respective officers, represent that all municipalities lying wholly or partly in the tax jurisdiction have been given an opportunity to show that they are `qualified municipalities,' as that term is used in the Act, and that all municipalities listed herein as recipients are `qualified' and so may receive distribution from the proceeds of the tax. Executed on behalf of the governing authorities of the qualifying municipalities representing not less than a majority of the aggregate population of all qualifying municipalities located within the special district and the governing authority of the county, this day of 20 MAYOR OF THE CITY OF Sandy Springs MAYOR OF THE CITY OF Chattahoochee Hills MAYOR OF THE CITY OF College Park MAYOR OF THE CITY OF East Point MAYOR OF THE CITY OF Hapeville CHAIRMAN BOARD OF COMMISSIONERS OF Fulton COUNTY CERTIFICATE OF DISTRIBUTION TO: State Revenue Commissioner Pursuant to an Act of the Georgia General Assembly, effective January 1, 1980, relating to Local Sales &Use Taxes, the governing authorities for the qualifying municipalities and the county located within the special district coterminous with the boundaries of Fulton County hereby certify that the proceeds of the combination city/county local sales and use tax generated in such district shall be distributed by the State Revenue Commissioner as follows: City of Palmetto _ City of Union City City of Atlanta _ City of City of County of Fulton shall receive 0.4229 °/a shall receive 1.9647 shall receive 40.4358 shall receive shall receive shall receive 14 This certificate shall continue in effect until such time as a new certificate shall be executed as provided in said Act. By executing this schedule the county and cities, acting through their respective officers, represent that all municipalities lying wholly or partly in the tax jurisdiction have been given an opportunity to show that they are `qualified municipalities,' as that term is used in the Act, and that all municipalities listed herein as recipients are `qualified' and so may receive distribution from the proceeds of the tax. Executed on behalf of the governing authorities of the qualifying municipalities representing not less than a majority of the aggregate population of all qualifying municipalities located within the special district and the governing authority of the county, this day of 20 MAYOR OF THE CITY OF Palmetto MAYOR OF THE CITY OF Union City MAYOR OF THE CITY OF Atlanta MAYOR OF THE CITY OF MAYOR OF THE CITY OF CHAIRMAN BOARD OF COMMISSIONERS OF Fulton COUNTY HOME OF `l: IF BEST QUALITY OF LIFE IN GE=CORGI^.' M I LTON ESFALiLI5HED 2000 CITY COUNCIL AGENDA ITEM TO: City Council DATE: August 29, 2013 FROM: City Manager AGENDA ITEM: Consideration of Ratification of CITY OF MILTON, GEORGIA, a municipal corporation, acting by and through its designated public official; WADE GREENE, in his official capacity as Chief Building Official for the City of Milton, Petitioner, vs. 14220 COGBURN ROAD, Milton, Fulton County, Georgia (Tax parcel 22-5070-0761-052-8); MINNIE LOU GREEN a/k/a MINNIE LOU GA7_AWAY GREEN; JUSTIN EDWARD ADAMS a/k/a JUSTIN ADAMS; ARTHUR E. FERDINAND, Fulton County Tax Commissioner; STACEY INGLIS, in her official capacity as Assistant City Manager and Director of Finance for the City of Milton, and all other persons, known or unknown claiming an interest in said Property, Respondents). MEETING DATE: Wednesday, September 4, 2013 Regular City Council Meeting. BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CI TY MANAGER: X APPROVED () NOTAPPROVED CITY A TTORNEY APPRO VAL RFC? UIRED: k YES ()NO CITY ATTORNEY REVIEW REQUIRED: �YES ()NO APPRO VA 8 Y CITY A TTORNEY APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: 09003 r lJ �l l I 1 A REMARKS ©� Your _.. _��- PHONE: 678.242.25001 FAX: 678.242.2499 rnei �Green -av Community eih;� infodcityofmiltonga.us I www.cifyofmiltonga.us e,...,,.,...M:...,..:.., 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 - °`"""`° """"`t '0 IN THE CITY OF MILTON MUNICIPAL COURT STATE OF GEORGIA CITY OF MILTON, GEORGIA, a municipal ) corporation, acting by and through its designated ) public official, WADE GREENE, in his official ) Civil Action File No. ____________ capacity as Chief Building Official for the City of ) Milton, ) ) Petitioner, ) v. ) ) In rem action: Real property 14220 COGBURN ROAD, Milton ) Fulton County, Georgia ) (Tax parcel 22-5070-0761-052-8); ) MINNIE LOU GREEN a/k/a MINNIE LOU ) GAZAWAY GREEN; JUSTIN EDWARD ) ADAMS a/k/a JUSTIN ADAMS; ARTHUR E. ) FERDINAND, Fulton County Tax Commissioner; ) STACEY INGLIS, in her official capacity as ) Assistant City Manager and Director of Finance for ) the City of Milton, and all other persons, known or ) unknown claiming an interest in said Property. ) ) Respondent(s). ) __________________________________________ COMPLAINT-IN-REM TO ABATE AN EXISTING PUBLIC NUISANCE COMES NOW City of Milton, Georgia, Petitioner in the above-styled action, and shows the following: 1. Petitioner is City of Milton, a municipal corporation within the State of Georgia (“Petitioner” or the “City”), acting by and through its designated public official, Chief Building Official Wade Greene. Petitioner has determined and declared the necessity for abating a public nuisance located upon property identified as 14220 Cogburn Road, Milton, Fulton County, Georgia 30004, also known as tax parcel 22-5070-0761-052-8 (the “Property”). 2. The Property is located in the City of Milton, Georgia. 2 3. The Property is subject to the jurisdiction of this Court, and venue is proper in the City of Milton Municipal Court. 4. Minnie Lou Green a/k/a Minnie Lou Gazaway Green (“Owner”) owns the Property in fee simple pursuant to a Warranty Deed dated March 11, 1961, recorded at Fulton County Deed Book 3688, Page 298, and a Quit Claim Deed dated December 21, 1964, recorded at Fulton County Deed Book 4345, Page 547. Owner also resides at, occupies and/or is in possession of the dwelling/structure located on the Property (the “Dwelling”). Owner is an interested party in this case by virtue of her fee simple ownership of the Property and as a result of her residing at, occupying and/or being in possession of the Dwelling. Owner is a resident of Fulton County and upon information and belief, may be served with a copy of the summons and complaint at 14220 Cogburn Road, Milton, Georgia 30004. 5. Justin Edward Adams a/k/a Justin Adams (“Adams”) resides at, occupies and/or is in possession of the Dwelling, and as a result, is an interested party in this case. Adams is a resident of Fulton County and upon information and belief, may be served with a copy of the summons and complaint at 14220 Cogburn Road, Milton, Georgia 30004. 6. The Fulton County Tax Commissioner, Arthur E. Ferdinand, may have an interest in this action by virtue of taxes owed on the Property for the current tax year. The Fulton County Tax Commissioner may be served with a copy of the summons and complaint at 141 Pryor Street, Suite 1085, Atlanta, Georgia 30303. 3 7. Stacey Inglis, in her official capacity as Assistant City Manager and Director of the Finance Department for the City of Milton, may have an interest in this action by virtue of city taxes owed on the Property for the current tax year. Stacey Inglis may be served with a copy of the summons and complaint at 13000 Deerfield Parkway, Suite 107, Milton, Georgia 30004. 8. Owner, Adams, and all other persons known and unknown defined as “interested parties” under O.C.G.A. § 41-2-8 and the City’s Buildings and Building Regulations Ordinances, as amended, and as codified in Chapter 10 of the City’s Code of Ordinances (the “City’s Building and Building Regulations Ordinance”) are named as Respondents to this action to the end that they may come before the Court and make claim to such ownership, interest, or other right as they have in the Property, including the Dwelling. 9. The County intends to serve the instant summons and complaint upon Respondent(s) and interested parties in accordance with O.C.G.A. § 41-2-12 and the City’s Buildings and Building Regulations Ordinance. 10. This Court has jurisdiction to abate said nuisance on said Property, including the Dwelling, pursuant to O.C.G.A. §§ 41-2-5, 41-2-9 and the City’s Buildings and Building Regulations Ordinance, a certified copy of which is attached hereto as Exhibit “A” and incorporated herein by reference. 4 STATEMENT OF CLAIM 11. The preceding averments of this Complaint are incorporated herein by reference as if set forth in their entirety. 12. The Property, including the Dwelling, is in a state of dilapidation, is not in compliance with applicable property maintenance codes and building codes within the City’s Buildings and Building Regulations Ordinance, and is unfit for human habitation in its current condition. 13. Owner and Adams (collectively referred to hereinafter as “Respondents”) have failed to remediate ongoing violations of the City’s Buildings and Building Regulations Ordinance pertaining to the Dwelling since first being notified of violations on or about September 23, 2010. 14. Respondents have failed to maintain the Dwelling in compliance with the City’s Buildings and Building Regulations Ordinance, including the state’s minimum standard building/technical/construction codes adopted by reference in said ordinance. In particular, violations detected as a result of an inspection of the Dwelling, include but are not limited to: The exterior of the second floor wall and roof sheathing of the Dwelling has not been covered, thereby causing weathering/water damage and delamination; The bottom of the second floor sheathing (which is exposed in the garage) and some of the floor joists elsewhere in the Dwelling have been water damaged and show active signs of mold; Due to the exterior of the second floor of the Dwelling not being fully covered as well as the use of an improper flashing method at the roof/wall intersection in this 5 area, water has infiltrated the building envelope and caused damage to the dining room ceiling, including but not limited to: severe water staining to the ceiling tiles, excess water weight in the area resulting in several ceiling tiles falling to the floor, discoloration of other ceiling tiles still in place and water saturation of the insulation above the ceiling tiles; Water infiltration has damaged and compressed the Dwelling’s insulation, thereby reducing the insulation’s efficiency and providing a breeding ground for mold and mildew; there are visible signs of mold and mildew as a result of this damage to the Dwelling’s insulation; Cardboard boxes in rooms experiencing roof leaks have been saturated with water and present a breeding ground for mold and mildew; there are visible signs of mold and mildew in these rooms; The electrical panel cover has been removed, and a light switch has exposed wiring and is not in an approved electrical box. 15. The Dwelling is unfit for human habitation and residential use, and as a result of the continuance of the violations noted above, is in a state of substantial dilapidation and disrepair and has unsanitary conditions and construction defects that: (1) are unlawful and/or increase the likelihood of fire, accidents, and other calamities; and (2) create an environment that is injurious to the health and safety of the occupants of such Dwelling and the public. 16. The Dwelling is also classified as an Unsafe Structure, as defined in the City’s Code of Ordinances, in that it is a structure that is so damaged, decayed, dilapidated, structurally unsafe 6 or of such faulty construction or unstable foundation, that partial or complete collapse is possible. 17. On or about September 23, 2010, following an inspection of the Dwelling on August 25, 2010, Respondents were first placed on notice of multiple violations of the applicable City ordinances pertaining to the second floor sheathing of the Dwelling, resulting water damage, delamination and signs of active mold, and the failure of the garage roof/ceiling structure. A copy of Wade Greene’s letter dated September 23, 2010 delivered to Respondents and notifying them of these code violations is attached hereto as Exhibit “B” and incorporated herein by reference. 18. On April 16, 2013, City of Milton staff were allowed access into the Dwelling by the Owner, and while there, observed and documented multiple violations of the City’s Buildings and Building Regulations Ordinance, including the same violations that were first observed through the August 25, 2010 inspection of the Dwelling. Photographs taken on April 16, 2013 by City of Milton staff depicting the condition of the Dwelling are attached hereto as Exhibit “C” and incorporated herein by reference. 19. On May 7, 2013, the City sent a letter to Respondents of that same date via certified mail, return receipt requested notifying them of the multiple violations of the City’s Buildings and Building Regulations Ordinance found during the April 16, 2013 visit to the Dwelling, declaring the Dwelling unfit for human habitation and residential use, and demanding that the Dwelling be brought up to code. Although the certified mailing delivered to Respondents was returned to the City marked “unclaimed”, a copy of that same letter was hand delivered to a nurse for the Owner 7 who answered the door at the Dwelling on May 23, 2013. A copy of Wade Greene’s May 7, 2013 letter delivered to Respondents, the envelope from that mailing returned to the City as “unclaimed”, the certified mail return receipt documents and the Proof of Service of that letter by hand delivery on May 23, 2013 upon an agent for the Owner are collectively attached hereto as Exhibit “D” and incorporated herein by reference. 20. On June 14, 2013, Wade Greene, the City’s Chief Building Official, attempted to visit the Dwelling for a follow-up inspection related to his May 7, 2013 letter to Respondents. Upon arriving at the Dwelling, Mr. Greene met with Adams and hand-delivered to him a copy of the May 7, 2013 letter. At that time, Adams denied previously receiving the May 7, 2013 letter, refused to allow Mr. Greene access to the Dwelling for a follow-up inspection, and signed a Proof of Service form acknowledging his receipt of the May 7, 2013 letter and his refusal to allow Mr. Greene access to the Dwelling. A copy of the Proof of Service form signed by Adams on June 14, 2013 is attached hereto as Exhibit “E” and incorporated herein by reference. 21. On July 2, 2013, the City sent another letter of the same date to Respondents via certified mail, return receipt requested reiterating the multiple violations of the City’s Buildings and Building Regulations Ordinance set forth in the City’s May 7, 2014, documenting the refusal to allow the City to perform a follow-up inspection, declaring the Dwelling unfit for human habitation and residential use, and demanding repairs to the Dwelling to bring it into compliance or the demolition of the Dwelling within 30 days of the date of the letter. A copy of Wade Greene’s July 2, 2013 letter delivered to Respondents, the envelope from that mailing returned to the City as “unclaimed”, and the certified mail return receipt documents from that mailing are collectively attached hereto as Exhibit “F” and incorporated herein by reference. 8 22. On August 12, 2013, after not receiving any confirmation that the Dwelling was brought into compliance with the City’s Code of Ordinances and state minimum building codes, Wade Green sent a letter of that date to Respondents requesting a follow-up inspection of the Dwelling on August 16, 2013. A copy of Wade Greene’s August 12, 2013 letter to Respondents is attached hereto as Exhibit “G” and incorporated herein by reference. 23. At around the same time the August 12, 2013 letter to Respondents was mailed out, Adams contacted Wade Greene to schedule an inspection of the Dwelling, and as a result, a follow-up inspection was scheduled at the Dwelling for August 19, 2013. 24. On August 19, 2013, Wade Greene met with Adams for the follow-up inspection of the Dwelling. During that inspection, Adams showed Wade Greene some exterior roof work that was performed and informed Mr. Greene that said work was all he could get done. 25. During the inspection of the exterior roof work, Wade Greene observed that although roof sheathing was covered, he was unable to confirm that the damaged sheathing had in fact been replaced, and if so, whether it had been installed to code. Mr. Greene also observed that roof flashing at the vertical wall was still needed, that shingles were not fastened per code, and that an application of a weather-proofing primer/sealer to the roof under the decking was also needed for code compliance. 26. Mr. Greene was unable to complete his follow-up inspection of the Dwelling on August 19, 2013 because Adams would not allow him access inside the Dwelling. 9 27. An inspection report documenting Wade Greene’s partial inspection of the Dwelling on August 19, 2013 was prepared on that date and signed by Adams following the portion of the inspection Mr. Greene was able to perform related to the exterior roof. A copy of Wade Greene’s August 19, 2013 inspection report is attached hereto as Exhibit “H” and incorporated herein by reference. 28. The City has made repeated efforts since 2010 to bring the Dwelling into compliance by contacting Respondents to notify them of multiple code violations to gain voluntary compliance. All such efforts have proved futile as Respondents have made little to no effort to bring the Dwelling into compliance with all applicable City ordinances, and have actively refused to allow the City access to the Dwelling to perform follow-up inspections. 29. To the date of this Complaint, little to no remedial action had been taken pursuant to the violations detailed herein. 30. For the 2013 tax year, the total assessed value of the Property is $138,100.00 but the value of the Dwelling was assessed at $34,800.00 dollars. (See Exhibit “I” attached hereto and incorporated herein by reference). 31. The Dwelling constitutes a public nuisance because it constitutes a hazard to the health, safety and welfare of the Respondents, surrounding residents and the public. There exists a public necessity to repair or demolish the currently uninhabitable Dwelling on the Property such that it complies with the City’s applicable building and property maintenance codes. 10 Additionally, the Dwelling has defects that increase the hazards of fire, accidents, and other calamities. 32. The Dwelling, in its current state, does not meet the minimum property maintenance standards set forth in City’s Buildings and Building Regulations Ordinance. 33. The Dwelling, in its current state, does not meet the minimum standards of the applicable building codes, as specified by the City’s Buildings and Building Regulations Ordinance. 34. The Dwelling is inimical to the welfare of City residents and detrimental to the safety and security of adjacent properties and the overall neighborhood. STATEMENT OF RECOMMENDED ACTION 35. Petitioner hereby requests that within thirty (30) days of the Court’s order in this case, Respondents (i.e., Owner and Adams, jointly and severally) be compelled to repair all violations set forth in paragraph 14 above to comply with the City’s Buildings and Building Regulations Ordinance, or in the alternative, demolish the Dwelling; accordingly, if such Dwelling is salvageable and is repaired the Respondents must ensure that a valid and current county ad valorem tax decal issued by the tax commissioner of Fulton County be placed on the structure as required by Georgia Law. Additionally, the Petitioner requests that Respondents be compelled to: (1) maintain the Property including the Dwelling in compliance with all applicable codes; and (2) allow Petitioner to have access to the Dwelling (including the interior of the Dwelling) to perform any requested follow-up inspections to determine if the Dwelling 11 is in compliance with all applicable codes or whether Respondents are in compliance with any Court Order in this case. 36. In the alternative, should Respondents fail to appear at the hearing in this matter or fail to perform the necessary remedial action as ordered by the Court, the Petitioner has authority to repair all violations set forth in paragraph 14 above to comply with the City’s Buildings and Building Regulations Ordinance, or in the alternative, to demolish the Dwelling, thereby rendering the Dwelling complaint with applicable City codes pursuant to O.C.G.A. § 41-2-9 and City’s Buildings and Building Regulations Ordinance. 37. The Petitioner shall be allowed to recoup its costs associated with the abatement and corrective action, including any demolition action, pursuant to O.C.G.A. § 41-2-9(7) and the City’s Buildings and Building Regulations Ordinance. WHEREFORE, the Petitioner prays: (a) That the Court take jurisdiction of this proceeding as an action in rem pursuant to O.C.G.A. §§ 41-2-5 and 41-2-7 and the City’s Buildings and Building Regulations Ordinance; and (b) That the Court set a hearing on the matter within forty-five (45) days from the date of filing the complaint pursuant to O.C.G.A. § 41-2-9(a)(3) and the City’s Buildings and Building Regulations Ordinance; and (c) That the Court enter an order providing that: (1) Respondents (i.e. Owner and Adams, jointly and severally) be compelled to repair all violations set forth in paragraph 14 above to comply with the City’s Buildings and Building Regulations 12 Ordinance, or in the alternative, demolish the Dwelling within thirty (30) days of said order; accordingly, if such Dwelling is salvageable and is repaired the Respondents must ensure that a valid and current county ad valorem tax decal issued by the tax commissioner of Fulton County be placed on the structure as required by Georgia Law; (2) Respondents be compelled to Additionally, the Petitioner requests that Respondents be compelled to: (a) maintain the Property including the Dwelling in compliance with all applicable codes; and (b) allow Petitioner to have access to the Dwelling (including the interior of the Dwelling) to perform any requested follow-up inspections to determine if the Dwelling is in compliance with all applicable codes or whether Respondents are in compliance with any Court Order in this case; (3) In the alternative, authorize the Petitioner to repair or demolish the Dwelling in the event Respondents fail to act pursuant to the order, pursuant to O.C.G.A. § 41-2-9(a)(5) and the City’s Buildings and Building Regulations Ordinance; and (4) Petitioner is authorized to recoup its costs associated with the abatement and corrective action, including any demolition action, pursuant to O.C.G.A. § 41-2-9(7) and the City’s Buildings and Building Regulations Ordinance; and (d) That Petitioner have such other and further relief as the Court deems just and proper. 13 This ____day of September 2013. JARRARD & DAVIS, LLP _____________________________ Ken E. Jarrard Georgia Bar No. 389550 Kenneth P. Robin Georgia Bar No. 609798 Attorneys for Petitioner 105 Pilgrim Village Drive Suite 200 Cumming, Georgia 30040 (678) 455-7150 – telephone Email: krobin@jarrard-davis.com kjarrard@jarrard-davis.com 14 IN THE CITY OF MILTON MUNICIPAL COURT STATE OF GEORGIA CITY OF MILTON, GEORGIA, a municipal ) corporation, acting by and through its designated ) public official, WADE GREENE, in his official ) Civil Action File No. ____________ capacity as Chief Building Official for the City of ) Milton, ) ) Petitioner, ) v. ) ) In rem action: Real property 14220 COGBURN ROAD, Milton ) Fulton County, Georgia ) (Tax parcel 22-5070-0761-052-8); ) MINNIE LOU GREEN a/k/a MINNIE LOU ) GAZAWAY GREEN; JUSTIN EDWARD ) ADAMS a/k/a JUSTIN ADAMS; ARTHUR E. ) FERDINAND, Fulton County Tax Commissioner; ) STACEY INGLIS, in her official capacity as ) Assistant City Manager and Director of Finance for ) the City of Milton, and all other persons, known or ) unknown claiming an interest in said Property. ) ) Respondent(s). ) RULE NISI Petitioner City of Milton, Georgia’s COMPLAINT-IN-REM TO ABATE AN EXISTING PUBLIC NUISANCE at 14220 Cogburn Road, Milton, Fulton County, Georgia 30004, also known as tax parcel 22-5070-0761-052-8, having been read and considered, and upon good cause having been shown, It is hereby ORDERED that the Respondents be and appear before this Court on the ____ day of _______________ 2013, at _______ a.m./p.m. and show cause as to why the relief sought by Petitioner should not be granted. SO ORDERED this ____ day of ________________ 2013. __________________________ CLERK / DEPUTY CLERK CITY OF MILTON MUNICIPAL COURT 15 IN THE CITY OF MILTON MUNICIPAL COURT STATE OF GEORGIA CITY OF MILTON, GEORGIA, a municipal ) corporation, acting by and through its designated ) public official, WADE GREENE, in his official ) Civil Action File No. ____________ capacity as Chief Building Official for the City of ) Milton, ) ) Petitioner, ) v. ) ) In rem action: Real property 14220 COGBURN ROAD, Milton ) Fulton County, Georgia ) (Tax parcel 22-5070-0761-052-8); ) MINNIE LOU GREEN a/k/a MINNIE LOU ) GAZAWAY GREEN; JUSTIN EDWARD ) ADAMS a/k/a JUSTIN ADAMS; ARTHUR E. ) FERDINAND, Fulton County Tax Commissioner; ) STACEY INGLIS, in her official capacity as ) Assistant City Manager and Director of Finance for ) the City of Milton, and all other persons, known or ) unknown claiming an interest in said Property. ) ) Respondent(s). ) CERTIFICATE OF SERVICE I hereby certify that I have this date served the foregoing Complaint In Rem to Abate an Existing Public Nuisance upon the following Parties in Interest by certified mail, return receipt requested, addressed as follows: Minnie Lou Green a/k/a Minnie Lou Gazaway Greene 14220 Cogburn Road Milton, Georgia 30004 Justin Edward Adams a/k/a Justin Adams 14220 Cogburn Road Milton, Georgia 30004 Arthur E. Ferdinand, Fulton County Tax Commissioner 141 Pryor Street, Suite 1085 Atlanta, Georgia 30303 16 Stacey Inglis, in her official capacity as Assistant City Manager and Director of Finance for the City of Milton 13000 Deerfield Parkway Suite 107 Milton, Georgia 30004 I further certify that I have this date also served the foregoing Complaint In Rem to Abate an Existing Public Nuisance upon the following occupants of the Property by regular first-class United States Mail, addressed as follows: Minnie Lou Green a/k/a Minnie Lou Gazaway Greene, Occupant 14220 Cogburn Road Milton, Georgia 30004 Justin Edward Adams a/k/a Justin Adams, Occupant 14220 Cogburn Road Milton, Georgia 30004 This ____day of September 2013. JARRARD & DAVIS, LLP _____________________________ Ken E. Jarrard Georgia Bar No. 389550 Kenneth P. 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