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Home My WebLink About09-16-2013-Packet Joe Lockwood, Mayor CITY COUNCIL Karen Thurman Matt Kunz Bill Lusk Burt Hewitt Joe Longoria Lance Large CITY COUNCIL CHAMBERS City Hall, Suite 107E Wednesday, September 16, 2013 Regular Council Meeting Agenda 6:00 PM INVOCATION - Patrick Abent, Inner Quest Church, Milton, Georgia CALL TO ORDER 1) ROLL CALL 2) PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood) 3) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 13-210) 4) PUBLIC COMMENT 5) CONSENT AGENDA 1. Approval of the September 4, 2013 Regular City Council Meeting Minutes. (Agenda Item No. 13-211) (Sudie Gordon, City Clerk) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 16 , 2013 Page 2 of 4 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 2. Approval of the Financial Statements for the Period Ending August, 2013. (Agenda Item No. 13-212) (Stacey Inglis, Assistant City Manager) 3. Approval of a Professional Service Agreement between the City of Milton and Universal Engineering Services, Inc. for an Asbestos Survey of Four Houses at Bell Memorial Park. (Agenda Item No. 13-213) (Jim Cregge, Parks & Recreation Director) 4. Approval of the Amendment to Lease Contract between the City of Milton and Larry and Susan Hopkins. (Agenda Item No. 13-214) (Jim Cregge, Parks & Recreation Director) 5. Approval of an Amendment to a Professional Services Agreement between the City of Milton and Robert Buscemi, AIA dated January 1, 2013 for the Purpose of Providing Professional Design Services to the City on an As-Needed Basis. (Agenda Item No. 13-215) (Kathleen Field, Community Development Director) 6) REPORTS AND PRESENTATIONS 1. Proclamations Recognizing Constitution Week Presented to the Daughters of the American Revolution and the Sons of the American Revolution. (Presented by Councilmember Bill Lusk) 7) FIRST PRESENTATION 1. Consideration of T13-02/VC13-05 - 13700 Highway 9 – New Cingular Wireless, PCS, LLC (a/k/a AT&T Mobility) Consideration of an Ordinance to Increase the Height of the Tower from 175 Feet to 185 Feet and a Two Part Concurrent Variance; 1) Reduce Tower Setbacks to Allow Existing Tower to be Set Back 26 Feet from Eastern Property Line and 20 Feet from Northern Property Line (all measured from centerline of tower) (Sec. 54-6 (d)(1). 2) Reduce the 20 Foot Required Landscape Strip to 10 Feet (currently existing) (Sec. 54-6 (e). (Agenda Item No. 13-216) (Kathleen Field, Community Development Director) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 16 , 2013 Page 3 of 4 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 8) PUBLIC HEARING 1. Consideration of an Ordinance to Adopt Amendments to the Fiscal 2013 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 13-203) (First Presentation at September 4, 2013 Regular Council Meeting) (Stacey Inglis, Assistant City Manager) 2. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2014 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 13-204) (Discussed at August 12, 2013 Work Session) (First Presentation and First Public Hearing at September 4, 2013 Regular Council Meeting ) (Discussed at September 9, 2013 Work Session) (Stacey Inglis, Assistant City Manager) 9) ZONING AGENDA 1. Consideration of RZ13-15 - To Amend Chapter 64, Zoning Ordinance, Article XIV. Rezoning and other Amendment Procedures, Division 2. Public Hearing and Notice Requirements. (Agenda Item No. 13-205) (First Presentation at September 4, 2013 Regular Council Meeting ) (Discussed at the September 9, 2013 Council Work Session ) (Kathleen Field, Community Development Director) 10) UNFINISHED BUSINESS 1. Consideration of an Ordinance to Adopt Amendments to the Fiscal 2013 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 13-203) (First Presentation at September 4, 2013 Regular Council Meeting) (Public Hearing at September 16, 2013 Regular Council Meeting) (Stacey Inglis, Assistant City Manager) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 16 , 2013 Page 4 of 4 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 2. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2014 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 13-204) (Discussed at August 12, 2013Work Session) (First Presentation and First Public Hearing at September 4, 2013 Regular Council Meeting ) (Discussed at September 9, 2013 Work Session) (Second Public Hearing at September 16, 2013 Regular Council Meeting) (Stacey Inglis, Assistant City Manager) 11) NEW BUSINESS 1. Consideration of a Construction Agreement between the City of Milton and Professionally Engineered Structures & Associates, LLC for the Construction of Deerfield Park. (Agenda Item No. 13-217) (Jim Cregge, Parks & Recreation Director) 2. Consideration of the Approval of a Waiver of Conflict Regarding Jarrard & Davis, LLP’s Relationship with Pond & Company in Relation to the Representation of the City of Milton in Connection with Pond & Company Conducting a Study Regarding the Intersection of State Road 9 (Alpharetta Highway) and Bethany Bend. (Agenda Item No. 13-218) (Ken Jarrard, City Attorney) 3. Consideration of a Resolution Ratifying An Agreement between EMS Ventures, Inc. d/b/a Rural/Metro Ambulance and the Cities of Milton, Alpharetta, Roswell, and Johns Creek; Rescinding the February 4, 2013 Approval by the Council of the Prior Version of the Agreement; and for Other Purposes. (Agenda Item No. 13-219) (Ken Jarrard, City Attorney) 12) MAYOR AND COUNCIL REPORTS 13) STAFF REPORTS 14) EXECUTIVE SESSION (if needed) 15) ADJOURNMENT (Agenda Item No. 13-220) The minutes were provided electronically HOME OF ',-IF BF,7 " a? :TY OF - -'N ;,E ;R'( ;{n' MILTON 0 ESTABLISHE72(')06 TO: City Council CITY COUNCIL AGENDA ITEM DATE: September 6, 2013 FROM: City Manager AGENDA ITEM: Approval of the Financial Statements for the Period Ending August, 2013. MEETING DATE: Monday, September 16, 2013 Regular City Council Meeting. BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: YAPPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES CITY ATTORNEY REVIEW REQUIRED: () YES APPROVAL BY CITY ATTORNEY O APPROVED PLACED ON AGENDA FOR: a q 14o 1,1 REMARKS --------------------------------- © * YouIm PHONE: 678.242.2500 I FAX: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 O NOT APPROVED NO NO () NOT APPROVED V teen ; Certified crya Community i c e To: Honorable Mayor and City Council Members From: Stacey Inglis, Assistant City Manager Date: Submitted on September 10, 2013 for the September 16, 2013 Regular Council Meeting Agenda Item: Financial Statements for Period 11 – August 2013 Overview and Financial Highlights: General Fund Revenue collections for the General Fund are 5.7% over what is anticipated for the eleventh period of the fiscal year. Total expenditures to-date are $18,303,666 and are 4.6% less than expected for this period of the fiscal year. Capital Project Fund Expenditures within this fund continue to occur on a project-by-project basis. With a total project expenditure budget of $12,627,728, capital expenditures-to-date total $3,029,109. City of Milton STATEMENT OF REVENUES & EXPENDITURES General Fund For the Period Ending August 2013 Actual Budgeted Variance over/(under)Actual Budgeted Variance over/(under) Property Tax 8,333,100 15,298 8,700 6,598 363,468 353,100 10,368 Motor Vehicle Tax 550,000 79,573 45,833 33,740 602,650 458,333 144,317 Intangible Tax 200,000 24,335 16,667 7,668 227,340 166,667 60,673 Real Estate Transfer Tax 50,000 9,318 4,167 5,152 56,000 41,667 14,333 Franchise Fees 1,800,000 26,196 - 26,196 1,353,768 1,417,500 (63,732) Local Option Sales Tax 4,000,000 320,162 333,333 (13,172) 3,302,857 3,333,333 (30,476) Alcohol Beverage Excise Tax 280,000 23,389 23,333 55 247,967 233,333 14,634 Business & Occupation Tax 585,000 14,205 - 14,205 651,808 585,000 66,808 Insurance Premium Tax 1,500,000 - - - - - - Financial Institution Tax 33,900 - - - 33,918 33,900 18 Penalties & Interest 40,550 3,332 3,379 (47) 45,248 37,171 8,078 Alcohol Beverage Licenses 134,000 - - - 141,100 134,000 7,100 Other Non-Business Permits/Licenses 9,400 1,990 700 1,290 12,561 8,372 4,189 Zoning & Land Disturbance Permits 44,500 2,051 3,708 (1,657) 88,535 40,792 47,744 Building Permits 340,000 35,349 28,333 7,016 362,457 311,667 50,790 Other Charges for Service 355,470 31,751 26,961 4,790 416,122 325,848 90,275 Municipal Court Fines 361,000 44,609 30,083 14,526 341,312 330,917 10,395 Interest Earnings 13,000 392 - 392 17,109 11,917 5,193 Contributions & Donations 4,675 - 390 (390) 6,675 4,285 2,390 Other Revenue 45,408 1,505 2,289 (784) 39,183 41,624 (2,441) Other Financing Sources 44,000 14,250 800 13,450 53,092 40,333 12,759 Total Revenues 18,724,003 647,705 528,677 119,028 8,363,170 7,909,758 453,412 Actual Budgeted Variance over/(under)Actual Budgeted Variance over/(under) Mayor and Council 188,877 8,899.83 10,190 (1,290) 156,126 165,899 (9,772) City Clerk 218,385 16,734.16 17,203 (469) 172,838 204,754 (31,916) City Manager 288,157 24,441.68 25,596 (1,155) 252,358 256,683 (4,325) General Administration 39,664 212.66 2,164 (1,952) 28,639 32,598 (3,959) Finance 491,538 27,718.38 31,641 (3,923) 428,044 442,131 (14,087) Legal 230,000 19,698.20 19,167 532 160,814 172,500 (11,686) Information Technology 631,976 26,933.46 55,574 (28,640) 518,775 539,216 (20,441) Human Resources 289,026 22,764.82 24,663 (1,898) 243,222 252,734 (9,511) Risk Management 195,015 - - - 175,442 190,942 (15,500) General Government Buildings 352,402 35,713.50 37,370 (1,657) 332,403 350,745 (18,342) Public Information & Marketing 172,990 12,191.46 11,932 260 136,267 149,527 (13,261) Municipal Court 238,324 18,898.44 18,351 548 204,501 215,964 (11,463) Police 3,050,934 204,714.95 231,040 (26,325) 2,531,820 2,771,620 (239,801) Fire 4,644,572 304,343.94 340,043 (35,699) 3,958,956 4,212,345 (253,388) EMS Operations 132,250 - 11,021 (11,021) 99,187 121,229 (22,042) Public Works 1,730,612 48,879.37 157,613 (108,734) 1,232,165 1,389,351 (157,186) Parks & Recreation 585,444 12,834.91 18,772 (5,937) 350,376 379,210 (28,834) Community Development 936,621 68,307.03 72,227 (3,920) 837,415 851,671 (14,256) Economic Development 39,673 2,832.32 2,966 (133) 32,816 35,894 (3,078) Debt Service - Capital Lease Payment 90,770 - - - 90,769 90,769 - Operating Transfers to Other Funds 6,992,474 624,797.11 624,797 - 6,360,735 6,359,117 1,618 Operating Reserve 145,472 - - - - - - Total expenditures 21,685,176 1,480,916 1,712,330 (231,414)18,303,666 19,184,898 (881,231) Net Income/(Loss)(2,961,173)(833,211)(9,940,496) Fund Balance - Beginning 10,103,680 10,103,680 Fund Balance - Ending 7,142,507 163,184 Revenues Annual Budget Current Month Year-to-Date Operating Expenditures Annual Budget Current Month Year-to-Date 2 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Milton Roundup Vendor Fee 1,275$ -$ 570$ (705)$ Earth Day Vendor Fee 1,500 - 1,350 (150) Interest Revenues 100 1 29 (71) Milton Roundup Sponsor 5,000 3,000 13,881 8,881 Earth Day Sponsor 2,000 - 4,500 2,500 Concert Sponsor - - - - Mayor's Run Sponsor 1,500 - 2,250 750 Donations/Better World Books - - - - T-shirt Sales - - - - Mayor's Run Reg. Fees 2,250 - 1,590 (660) Roundup Food Sales - - 642 642 Total revenues 13,625$ 3,001$ 24,813$ 11,188$ EXPENDITURES Current: Special Events 59,925$ -$ 61,374$ (1,449)$ Total Expenditures 59,925$ -$ 61,374$ (1,449)$ OTHER FINANCING SOURCES (USES) Transfers in from Hotel/Motel Tax Fund 30,000$ -$ 30,000$ -$ Total other financing sources and uses 30,000$ -$ 30,000$ -$ Net change in fund balances (16,300)$ (6,561)$ Fund balances - beginning 38,475 38,475 Fund balances - ending 22,175$ 31,914$ City of Milton Special Events Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2013 3 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Cash Confiscations/State Funds -$ -$ -$ -$ Cash Confiscations/Fed Funds/US Marshal - - - - Cash Confiscations/HIDTA - 1,403 46,773 46,773 Interest Revenues/State Funds - 3 30 30 Interest Revenues/Federal Funds - 3 21 21 Realized Gain on Investments/State Funds - - - - Budgeted Fund Balance - - - - Total revenues -$ 1,408$ 46,824$ 46,824$ EXPENDITURES Current: Police -$ -$ 10,411$ (10,411)$ Total Expenditures -$ -$ 10,411$ (10,411)$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ -$ Total other financing sources and uses -$ -$ -$ -$ Net change in fund balances -$ 36,413$ Fund balances - beginning 89,080 89,080 Fund balances - ending 89,080$ 125,494$ City of Milton Confiscated Assets Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2013 4 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Wireless 911 Fees 785,000$ 45,829$ 637,776$ (147,224)$ Interest Revenue 680 30 475 (205) Total revenues 785,680$ 45,859$ 638,251$ (147,429)$ EXPENDITURES Current: Public Safety 993,599$ 1,303$ 751,546$ 242,053$ Total Expenditures 993,599$ 1,303$ 751,546$ 242,053$ OTHER FINANCING USES Unallocated -$ -$ -$ -$ Total other financing sources and uses -$ -$ -$ -$ Net change in fund balances (207,919)$ (113,295)$ Fund balances - beginning 790,699 790,699 Fund balances - ending 582,780$ 677,404$ City of Milton E-911 Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2013 5 Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Intergovernmental Revenues SAFER Grant -$ -$ -$ -$ Bulletproof Vest Program - - - - Byrne-JAG Grant - - - - GDCC Mini Grants 21,942 - 12,342 (9,600) GEMA Grant 754 - 754 (0) FRESH Grant - - - - Interest Revenues - 0 5 5 Total revenues 22,696$ 0$ 13,101$ (9,595)$ EXPENDITURES Current: General Administration 6,058$ -$ 6,055$ 3 Police 377 - 377 0 Fire 112,821 - 107,870 4,951 Parks & Recreation - - - - Total Expenditures 119,256$ -$ 114,302$ 4,954$ Excess of revenues over expenditures (96,560) 0 (101,201) (4,641) OTHER FINANCING SOURCES (USES) Transfers in from General Fund 96,560$ -$ 98,178$ 1,618$ Total other financing sources and uses 96,560$ -$ 98,178$ 1,618$ Net change in fund balances - (3,023) Fund balances - beginning 3,101 3,101 Fund balances - ending 3,101$ 78$ City of Milton Operating Grant Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2013 6 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Taxes Hotel/Motel Taxes 50,000$ 5,914$ 50,706$ 706$ Total revenues 50,000$ 5,914$ 50,706$ 706$ OTHER FINANCING SOURCES/(USES) Transfers out to General Fund 20,000$ 5,914$ 20,706$ 706$ Transfers out to Special Events Fund 30,000 -$ 30,000$ - Total other financing sources and uses 50,000$ 5,914$ 50,706$ 706$ Net change in fund balances - - Fund balances - beginning - - Fund balances - ending -$ -$ City of Milton Hotel/Motel Tax Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2013 7 Original Budgeted Amounts Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Charges for Service Infrastructure Maintenance Fee 60,000$ 60,000$ 4,217$ 59,530$ (470)$ Sidewalk Replacement Account - - - - - Crabapple Paving Fee - 2,100 - 4,200 2,100 Traffic Calming - 5,800 - 5,800 - Tree Recompense - 2,500 - 2,500 - Landfill Host Fees 80,000 80,000 - 64,649 (15,351) HYA Fees 10,000 10,000 - - (10,000) Interest Revenue 5,000 5,000 118 2,729 (2,271) Realized Gain or Loss on Investments - - - - - Insurance Proceeds/Public Safety - 10,154 - 10,154 0 Insurance Proceeds/Public Works - - - - - Atlanta HIDTA Stipend 3,000 3,000 - - (3,000) Capital Lease Proceeds - - - - - Total revenues 158,000 178,554 4,335$ 149,562$ (28,992)$ EXPENDITURES Capital Outlay City Council 78,172$ 78,172$ -$ 41,734$ 36,438$ Police 1,267,759 2,027,913 - 243,028 1,784,885 Fire 993,117 993,117 1,220 74,493 918,624 Public Works 7,054,689 6,961,400 75,286 1,587,725 5,373,675 Parks & Recreation 2,498,907 2,498,907 2,785 1,046,387 1,452,520 Community Development 65,069 67,569 - 35,742 31,827 Total Capital Outlay 11,957,713$ 12,627,078$ 79,291$ 3,029,109$ 9,597,969$ Excess of revenues over expenditures (11,799,713) (12,448,524) (74,956) (2,879,547) (9,626,962) OTHER FINANCING SOURCES/(USES) Transfers in from General Fund 4,879,890$ 5,799,751$ 537,569$ 5,262,182$ (537,569)$ Unallocated (141,471) (141,471) - - 141,471 Total other financing sources and uses 4,738,419 5,658,280 537,569 5,262,182 (396,098) Net change in fund balances (7,061,294) (6,790,244) 2,382,635 Fund balances - beginning 6,878,897 6,878,897 6,878,897 Fund balances - ending (182,397)$ 88,653$ 9,261,533$ City of Milton Capital Project Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2013 8 Original Budgeted Amounts Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Intergovernmental Revenues CDBG 170,000$ 170,000$ -$ -$ (170,000)$ LMIG Funds - 248,811 - 248,811 0 GDOT HPP Funds 7,559,147 7,559,147 - 296,269 (7,262,878) LCI Funds 100,000 100,000 - - (100,000) GA Urban Forestry Grant - - - 20,000 20,000 MARTA Grant 177,355 177,355 - - (177,355) Deerfield @ Morris Grant 350,000 - - - - SR 9 @ Bethany Bend Grant 60,000 60,000 - - (60,000) GDOT-Signage/Landscaping 9,000 9,000 - - (9,000) Interest Revenues 1,500 1,500 38 976 (524) Total revenues 8,427,002$ 8,325,813$ 38$ 566,056$ (7,759,757)$ EXPENDITURES Capital Outlay Public Works 10,091,046$ 10,091,046$ 9,952$ 1,704,086$ 8,386,960$ Community Development 869,000 869,000 - - 869,000 Total Capital Outlay 10,960,046$ 10,960,046$ 9,952$ 1,704,086$ 9,255,960$ Excess of revenues over expenditures (2,533,044) (2,634,233) (9,914) (1,138,030) 1,496,203 OTHER FINANCING SOURCES (USES) Transfers in from General Fund 994,974$ 1,096,163$ 95,788$ 1,000,375$ (95,788)$ Total other financing sources and uses 994,974$ 1,096,163$ 95,788$ 1,000,375$ (95,788)$ Net change in fund balances (1,538,070) (1,538,070) (137,655) Fund balances - beginning 1,608,410 1,608,410 1,608,410 Fund balances - ending 70,340$ 70,340$ 1,470,754$ City of Milton Capital Grant Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2013 9 HOME OF' FS1'AN.IJHED2000 TO: City Council CITY COUNCIL AGENDA ITEM DATE: September 6, 2013 FROM: City Manager AGENDA ITEM: Approval of a Professional Service Agreement between the City of Milton and Universal Engineering Services, Inc. for an Asbestos Survey of Four Houses at Bell Memorial Parc. MEETING DATE: Monday, September 16, 2013 Regular City Council Meeting. BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: �) APPROVED CITY ATTORNEY APPROVAL REQUIRED: YES CITY ATTORNEY REVIEW REQUIRED: j YES APPROVAL BY CITY ATTORNEY KAPPROVED PLACED ON AGENDA FOR., O (� l REMARKS () NOT APPROVED () NO () NO NOTAPPROVED © Your * Csap toa PHONE: 678.242.25001 FAX: 078.242.2499 � ireen ertifiedcinWo 1nfocscityofmiltonga.us I www.cityofmiltonga.us Community , 0f f 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 "` �� Page 1 of 2 To: Honorable Mayor and City Council Members From: Jim Cregge, Parks and Recreation Director Date: Submitted on September 5, 2013 for the September 16, 2013 Regular Council Meeting Agenda Item: Approval of a Professional Service Agreement between the City of Milton and Universal Engineering Services, Inc. for an Asbestos Survey of Four Houses at Bell Memorial Park. ____________________________________________________________________________ Department Recommendation: Staff is recommending the approval of a Professional Service Agreement between the City of Milton and Universal Engineering Services, Inc. for an asbestos survey of four houses at Bell Memorial Park. Executive Summary: There are four (4) houses on the land that was acquired to be added to, or that was already a part of, Bell Memorial Park. These structures are located at 15315 Thompson Road, 15165 Hopewell Road, 15260 Bell Park Drive and 15250 Bell Park Drive. All four structures will be removed as part of the redesign of Bell Memorial Park. Before they can be removed, we must perform an asbestos survey on each home to make sure that that they can be safely removed. This contract would permit Universal Engineering Sciences, Inc. to perform the asbestos survey. Funding and Fiscal Impact: The fee of $3,200 is within the budgeted price that was planned for in the FY13 budget. This will be paid with available funds from the Parks and Trail Expansion appropriation in the Capital Project fund. Alternatives: There are two alternatives. The first is to negotiate a similar contract with an alternative service provider. The second is to take no action and delay the construction of the park. Page 2 of 2 Legal Review: Paul Higbee – Jarrard & Davis August 28, 2013 Concurrent Review: Chris Lagerbloom Carter Lucas Attachment(s): 1) Universal Engineering Sciences, Inc. Professional Services Agreement 1 PROFESSIONAL SERVICES AGREEMENT BELL MEMORIAL PARK ASBESTOS SURVEY AGREEMENT This Agreement made and entered into this _____ day of _____________, in the year 2013, by and between The City of Milton, Georgia (sometimes referred to herein as the “City”), having its principle place of business at 13000 Deerfield Parkway Suite 107G, Milton GA 30004 and UNIVERSAL ENGINEERING SCIENCES, INC. (“Consultant”) having its principle place of business at 3040 Business Park Drive Suite F Norcross, GA 30071 WHEREAS, the City of Milton will require certain professional public works services beginning on October 1, 2013 and WHEREAS, the City’s Purchasing Policy authorizes the procurement of professional services contracts of $30,000.00 or less; and WHEREAS, the City has determined that this Agreement constitutes such professional services; NOW THEREFORE, in consideration of the mutual covenant and promises contained herein, the parties agree as follows: 1.0 Scope of Work; Compensation 1.1 The Consultant agrees to provide all Services specified in Exhibit “A.” No payments will be made for unauthorized work. Invoices should be submitted to Rick Pearce, 13000 Deerfiel d Parkway, Milton GA 30004, for approval. Payment will be sent to the designated address by U. S. Mail only; payment will not be hand - delivered. 1.2 City agrees to pay Consultant for the services performed and costs incurred by Consultant upon the City’s certification that the services were actually performed and costs actually incurred in accordance with this Agreement. Compensation for services performed and, if applicable, reimbursement for costs incurred shall be paid to Consultant upon the City’s receipt and approval of an invoice, submitted upon completion of the Work, setting forth in detail the services performed and costs incurred. Invoices shall reflect charges incurred versus charges budgeted. The total amount paid under this Agreement for the Work shall not, in any case, exceed a lump sum fee of $3,200 (the “Contract Price”) for the following tasks without prior written approval from the City. Asbestos Survey of the four houses on the property acquired for the expansion of Bell Memorial Park. The addresses are: 15315 Thompson Road, 15165 Hopewell Road, 15260 Bell Park Drive and 15250 Bell Park Drive. The purpose of this study is to identify if Asbestos Containing Materials (ACMs) are present and may be disturbed prior to demolition work at each of the properties. 2 The asbestos evaluation will include: 1. A review of available building documents to identify potential locations of Suspected Asbestos Containing Materials (SACM) 2. A visual building inspection of accessible areas by a certified asbestos inspector to identify SACMs. 3. A collection of samples of each homogenous SACM. 4. Analysis of collected samples by an accredited laboratory using polarized light microscopy. 5. A written report that documents work performed and the results of the asbestos evaluation. 1.3 Consultant shall take no calculated risk in the performance of the Work. Specifically, Consultant agrees that in the event it cannot perform the Work within the budgetary limitations established without disregarding sound principles of Consultant’s industry, Consultant will give written notice thereof immediately to the City. 1.4 The City reserves the right to order changes in the Work to be performed under this Agreement by altering, adding to, or deducting from the Work. All such changes shall be incorporated in written change orders executed by the Consultant and the City. Such change orders shall specify the changes ordered and any necessary adjustment of compensation and completion time. If the Parties cannot reach an agreement on the terms for performing the changed work within a reasonable time to avoid delay or other unfavorable impacts as determined by the City in its sole discretion, the City shall have the right to determine reasonable terms and the Consultant shall proceed with the changed work. 1.5 Any work added to the scope of this Agreement by a change order shall be executed under all the applicable conditions of this Agreement. No claim for additional compensation or extension of time shall be recognized, unless contained in a written change order duly executed on behalf of the City and the Consultant. 1.6 The City Manager has authority to execute without further action of the Milton City Council, any number of change orders so long as their total effect does not materially alter the terms of this Agreement or materially increase the total amount to be paid under this Agreement. Any such change orders materially altering the terms of this Agreement or increasing the total amount to be paid under this Agreement in excess of $10,000, must be approved by resolution of the Milton City Council. 2.0 Independent Contractor 2.1. The Consultant is an independent Contractor. The Consultant is not an employee, agent or representative of the City of Milton. The Consultant shall obtain and maintain, at the Consultant’s expense, all permits, license or approvals that may be necessary for the performance of the services. 2.2 Inasmuch as the City of Milton and the Consultant are entities independent of one another, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed by both pariti es hereto. The Consultant agrees not to represent itself as the City’s agent for any purpose to any party or to allow any employee of the Consultant to do so, unless specifically authorized, in advance and in writing, to do so, and then only for the limit ed purpose stated in such authorization. The Consultant shall assume full liability for any contracts or agreements the Consultant enters into on behalf of the City of Milton without the express knowledge and prior written consent of the City. 3 3.0 Indemnification The Consultant covenants and agrees to take and assume all responsibility for the services rendered in connection with this Agreement. The Consultant shall bear all losses and damages directly or indirectly resulting to it on account of the performance or character of the services rendered pursuant to this Agreement. Consultant shall defend, indemnify and hold harmless the City, its officers, boards, commissions, elected and appointed officials, employees and agents from and against any and all claims, suits, actions, liability, judgments, damages, losses, and expenses, including but not limited to, attorney’s fees, which may be the result of willful, negligent or tortuous conduct arising out of the Work, performance of contracted services, or operations by the Consultant, any sub-consultant, anyone directly or indirectly employed by the Consultant or sub-consultant or anyone for whose acts the Consultant or sub-consultant may be liable, regardless of whether or not the offending act is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In a ny and all claims against the City or any of its agents or employees, by any employee of the Consultant, any sub-consultant, anyone directly or indirectly employed by the Consultant or sub-consultant or anyone for whose acts the Consultant or sub- consultant may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Consultant or any sub-consultant under workers’ or workmen’s compensation acts, disability benefit acts or other employee benefit acts. This obligation to indemnify and defend the City, its members, officers, agents, employees and volunteers shall survive termination of this Agreement. 4.0 Insurance (1) Requirements: The Consultant shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work by the Consultant, its agents, representatives, employees or sub-consultants. All policies shall be subject to approval by the City Attorney to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. (2) Minimum Limits of Insurance: Consultant shall maintain limits no less than: (a) Comprehensive General Liability of $1,000,000 combined single limit per occurrence for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting there from. (b) Comprehensive Automobile Liability (owned, non-owned, hired) of $1,000,000 combined single limit per occurrence for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting there from. 4 (c) Professional Liability of $1,000,000 limit for claims arising out of professional services caused by the Consultant's errors, omissions, or negligent acts. (d) Workers' Compensation limits as required by the State of Georgia and employers Liability limits of $1,000,000 per accident. (3) Deductibles and Self-Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by the City. (4) Other Insurance Provisions: The policy is to contain, or be endorsed to contain, the following provisions: (a) General Liability and Automobile Liability Coverage. (i) The City, its officials, employees, agents and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, leased, or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officials, employees, agents or volunteers. (ii) The Consultant's insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self-insurance available to the City, its officials, employees, agents or volunteers. Any insurance or self-insurance maintained by the City, its officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. (iii) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officials, employees, agents or volunteers. (iv) Coverage shall state that the Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (v) Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. (vi) The insurer agrees to waive all rights of subrogation against the City, its officials, employees, agents and volunteers for losses arising from work performed by the Consultant for the City. (vii) All endorsements to policies shall be executed by an authorized representative of the insurer. 5 (b) Workers' Compensation Coverage. The insurer will agree to waive all rights of subrogation against the City, its officials, employees, agents and volunteers for losses arising from work performed by the Consultant for the City. (c) All Coverages. (i) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. (ii) Policies shall have concurrent starting and ending dates. (iii) Policies shall include an endorsement incorporating the Indemnification obligations assumed by the Contractor under the terms of this Agreement, including but not limited to Section 4 of this Agreement. (5) Acceptability of Insurers: Insurance is to be placed with insurers with an A.M. Bests' rating of no less than A:VII. (6) Verification of Coverage: Consultant shall furnish the City with certificates of insurance and endorsements to the policies evidencing coverage required by this clause prior to the start of work. The certificates of insurance and endorsements for each insurance policy are to be signed by a p erson authorized by that insurer to bind coverage on its behalf. The certificate of insurance and endorsements shall be on a form utilized by Consultant's insurer in its normal course of business and shall be received and approved by the City prior to execution of this Agreement by the City. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. The Consultant shall provide proof that any expiring coverage has been renewed or replaced at least two (2) weeks prior to the expiration of the coverage. (7) Sub-consultants: Consultant shall include all sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub-consultant. All coverage for sub-consultants shall be subject to all of the requirements stated in this Agreement, including but not limited to naming the parties as additional insured. (8) Claims-Made Policies: Consultant shall extend any claims-made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is later. 6 (9) City as Additional Insured and Loss Payee: The City shall be named as an additional insured and loss payee on all policies required by this Agreement. 5.0 Term; Termination The term of this Agreement shall be from October 1, 2013 and shall terminate absolutely and without further obligation on the part of the City on October 31, 2013. Except as otherwise provided for in Exhibit “A”, the City may terminate this Agreement upon a breach of any provision of this Agreement by Consultant and Consultant’s subsequent failure to cure such breach within fifteen (15) days of receipt from the City of a written notice of the breach. Title to any supplies, materials, equipment, or other personal property shall remain in the Consultant until fully paid by the City. 6.0 Compliance with All Laws and Licenses The Consultant must obtain all necessary licenses and comply with local, state and federal requirements. The Consultant shall comply with all laws, rules and regulations of any governmental entity pertaining to its performance under this Agreement. 7.0 Assignment The Consultant shall not assign or subcontract the whole or any part of this Agreement without the City of Milton’s prior written consent. 8.0 Amendments in Writing No amendments to this Agreement shall be effective unless it is in writing and signed by duly authorized representatives of the parties. 9.0 Expertise of Consultant Consultant accepts the relationship of trust and confidence established between it and the City, recognizing that the City’s intention and purpose in entering into this Agreement is to engage an entity with the requisite capacity, experience, and professional skill and judgment to provide the services in pursuit of the timely and competent completion of the Work undertaken by Consultant under this Agreement. 10.0 Governing Law This Agreement shall be governed in all respects by the laws of the State of Georgia. 11.0 Interpretation of Documents In the event of a conflict in language between this Agreement and any exhibit to this Agreement, the provisions most favorable to the City shall govern. 7 12.0 Entire Agreement This Agreement constitutes the entire Agreement between the parties with respect to the subject matter contained herein; all prior agreements, representations, statements, negotiations, and undertakings are suspended hereby. Neither party has relied on an y representation, promise, nor inducement not contained herein. 13.0 Waiver of Agreement The City’s failure to enforce any provision of this Agreement or the waiver in a particular instance shall not be construed as a general waiver of any future breach or default. 14.0 Sovereign Immunity Nothing contained in this Agreement shall be construed to be a waiver of the City’s sovereign immunity or any individual’s qualified good faith or official immunities. 15.0 Notices All other notices, writings or correspondence as required by this Agreement shall be in writing and shall be deemed received, and shall be effective, when: (1) personally delivered, or (2) on the third day after the postmark date when mailed by certified mail, postage prepaid, return r eceipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Parties at the addresses given below, unless a substitute address shall first be furnished to the other Parties by written notice in accordance herewith: NOTICE TO THE CITY shall be sent to: Director of Parks and Recreation City of Milton 13000 Deerfield Parkway, Suite 107G Milton, Georgia 30004 NOTICE TO THE CONSULTANT shall be sent to: Mr. Scott D. Thomson, P.E. 3040 Business Park Drive Suite F Norcross, GA 30071 16.0 No Personal Liability No member, official or employee of the City shall be personally liable to the Consultant or any successor in interest in the event of any default or breach by the City or for any amount which may become due to the Consultant or successor or on any obligation under the terms of this Agreement. Likewise, Consultant’s performance of services under this Agreement shall not subject Consultant’s individual employees, officers or directors to any personal liability. The Parties agree that their sole and exclusive remedy, claim, demand or suit shall be directed and/or asserted only against Consultant or the City, respectively, and not against any employee, officer, director, or elected or appointed official. 8 17.0 Employment of Unauthorized Aliens Prohibited (1) E-Verify Affidavit It is the policy of the City of Milton that unauthorized aliens sh all not be employed to perform work on City contracts involving the physical performance of services. Therefore, the City shall not enter into a contract for the physical performance of services within the State of Georgia unless: (1) the Contractor shall provide evidence on City-provided forms, attached hereto as Exhibits “A” and “B” (affidavits regarding compliance with the E-Verify program to be sworn under oath under criminal penalty of false swearing pursuant to O.C.G.A. § 16-10-71), that it and Contractor’s subcontractors have conducted a verification, under the federal Employment Eligibility Verification (“EEV” or “E-Verify”) program, of the social security numbers, or other identifying information now or hereafter accepted by the E-Verify program, of all employees who will perform work on the City contract to ensure that no unauthorized aliens will be employed, or (2) the Contractor provides evidence that it is not required to provide an affidavit because it is licensed pursuant to Title 26 or Title 43 or by the State Bar of Georgia and is in good standing as of the date when the contract for services is to be rendered. The Contractor hereby verifies that it has, prior to executing this Agreement, executed a notarized affidavit, the form of which is provided in Exhibit “A”, and submitted such affidavit to City or provided the City with evidence that it is not required to provide such an affidavit because it is licensed and in good standing as noted in subsection (2) above. Further, Contractor hereby agrees to comply with the requirements of the federal Immigration Reform and Control Act of 1986 (IRCA), P.L. 99 -603, O.C.G.A. § 13-10-91 and Rule 300- 10-1-.02. In the event the Contractor employs or contracts with any subcontractor(s) in connection with the covered contract, the Contractor agrees to secure from such subcontractor(s) attestation of the subcontractor’s compliance with O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 by the subcontractor’s execution of the subcontractor affidavit, the form of which is attached hereto as Exhibit “B”, which subcontractor affidavit shall become part of the contractor/subcontractor agreement, or evidence that the subcontractor is not required to provide such an affidavit because it is licensed and in good standing as noted in subsection (2) above. If a subcontractor affidavit is obtained, Contractor agrees to provide a completed copy to the City within five (5) business days of receipt from any subcontractor. Where Contractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall be authorized to conduct an inspection of the Contractor’s and Contractor’s subcontractors’ verification process at any time to determine that the verification was correct and complete. The Contractor and Contractor’s subcontractors shall retain all documents and records of their respective verification process for a period of three (3) years following completion of the contract. Further, where Contractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall further be authorized to conduct periodic inspections to ensure that no City Contractor or Contractor’s subcontractors employ unauthorized aliens on City contracts. B y entering into a contract with the City, the Contractor and Contractor’s subcontractors agree to cooperate with any such investigation by making 9 their records and personnel available upon reasonable notice for inspection and questioning. Where a Contractor or Contractor’s subcontractors are found to have employed an unauthorized alien, the City Manager or his/her designee may report same to the Department of Homeland Security. The Contractor’s failure to cooperate with the investigation may be sanctioned by termination of the contract, and the Contractor shall be liable for all damages and delays occasioned by the City thereby. Contractor agrees that the employee-number category designated below is applicable to the Contractor. [Information only required if a contractor affidavit is required pursuant to O.C.G.A. § 13-10-91.] ____ 500 or more employees. ____ 100 or more employees. ____ Fewer than 100 employees. Contractor hereby agrees that, in the event Contractor employs or contracts with an y subcontractor(s) in connection with this Agreement and where the subcontractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the Contractor will secure from the subcontractor(s) such subcontractor(s’) indication of the above employee-number category that is applicable to the subcontractor. The above requirements shall be in addition to the requirements of State and federal law, and shall be construed to be in conformity with those laws. 18.0 Nondiscrimination In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, the Consultant agrees that, during performance of this Agreement, Consultant, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier becaus e of race, color, creed, national origin, gender, age or disability. In addition, Consultant agrees to comply with all applicable implementing regulations and shall include the provisions of this Section 18.0 in every subcontract for services contemplated under this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed by their duly authorized officers as of the day and year set forth next to each signature. [SIGNATURES ON THE FOLLOWING PAGE] 10 UNIVERSAL ENGINEERING SCIENCES, INC. ___________________________________ Signature _______________________________________________ Print Name _______________________________________________ Title [AFFIX CORPORATE SEAL] SIGNED, SEALED, AND DELIVERED In the presence of: _____________________________ Witness (Corporate Secretary should attest) _______________________________________ Print Name _____________________________ Notary Public [NOTARY SEAL] My Commission Expires: __________________ MILTON CITY COUNCIL: Joe Lockwood, Mayor ___________________________________ [CITY SEAL] SIGNED, SEALED, AND DELIVERED In the presence of: _____________________________ Witness _____________________________ Notary Public [NOTARY SEAL] My Commission Expires: __________________ EXHIBIT “A” SCOPE OF WORK Asbestos Survey of the four houses on the property acquired for the expansion of Bell Memorial Park. The addresses are: 15315 Thompson Road, 15165 Hopewell Road, 15260 Bell Park Drive and 15250 Bell Park Drive. The purpose of this study is to identify if Asbestos Containing Materials (ACMs) are present and may be disturbed prior to demolition work at each of the properties. The asbestos evaluation will include: 1. A review of available building documents to identify potential locations of Suspected Asbestos Containing Materials (SACM) 2. A visual building inspection of accessible areas by a certified asbestos inspector to identify SACMs. 3. A collection of samples of each homogenous SACM. 4. Analysis of collected samples by an accredited laboratory using polarized light microscopy. 5. A written report that documents work performed and the results of the asbestos evaluation. EXHIBIT “B” CONTRACTOR AFFIDAVIT AND AGREEMENT STATE OF GEORGIA CITY OF MILTON By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13 -10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13 -10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13 -10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: _________________________________ eVerify Number _________________________________ Date of Authorization Universal Engineering Sciences, Inc. Name of Contractor Bell Memorial Park Asbestos Survey Name of Project City of Milton Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on ______, ___, 201__ in _____(city), ______(state). _________________________________ Signature of Authorized Officer or Agent _______________________________ Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF ______________,201__. _________________________________ NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: _________________________________ EXHIBIT “C” SUBCONTRACTOR AFFIDAVIT STATE OF GEORGIA CITY OF MILTON By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13 -10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with Universal Engineering Sciences, Inc. on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the ph ysical performance of services in satisfaction of such contract only with sub -subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice that a sub-subcontractor has received an affidavit from any other contracted sub -subcontractor, the undersigned subcontractor must forward, within five (5) business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: ________________________________ eVerify Number _________________________________ Date of Authorization ____________________________ Name of Subcontractor Bell Memorial Park Asbestos Survey Agreement Name of Project City of Milton Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on ______, ___, 201__ in _____(city), ______(state). _________________________________ Signature of Authorized Officer or Agent _______________________________ Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF ______________,201__. _________________________________ NOTARY PUBLIC [NOTARY SEAL] My Commission Expires:______________________ HOME OF' E S TA M. I S H F D 2000 TO: City Council CITY COUNCIL AGENDA ITEM DATE: September 6, 2013 FROM: City Manager AGENDA ITEM: Approval of the Amendment to Lease Contract between the City of Milton and Larry and Susan Hopkins. MEETING DATE: Monday, September 16, 2013 Regular City Council Meeting. BACKGROUND INFORMATION: (Attach additional pages ifnecessary- See attached memorandum APPROVAL BY CITY MANAGER: (APPROVED (} NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED.-} YES () NO CITY ATTORNEY REVIEW REQUIRED: YES O NO APPROVAL BY CITY ATTORNEY K APPROVED () NOT APPROVED PLACED ON AGENDA FOR: REMARKS 04 t6 t3 A4 ® <"' Yount PHONE: 678.242.25001 FAX: 678.242.2499r :d Green 12, t Cut ified * op loc infoOcityofmiltonga.us I www.c1tyofm1Ronga.us '"""a Community EEh,cs t _ 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 �a Page 1 of 2 To: Honorable Mayor and City Council Members From: Jim Cregge, Director of Parks and Recreation Date: Submitted on September 4, 2013 for the September 16, 2013 Regular Council Meeting Agenda Item: Approval of the Second Amendment to Lease Contract between the City of Milton and Larry and Susan T. Hopkins ______________________________________________________________________________ Department Recommendation: Staff is recommending the ratification of the second amendment to the existing lease contract between the City of Milton and Mr. Larry and Mrs. Susan Hopkins for the property at 15260 Bell Park Drive. Executive Summary: Mr. and Mrs. Hopkins sold their house and land to the City of Milton on October 4, 2012. At the time of the sale, the City of Milton and Mr. and Mrs. Hopkins entered into a lease which allowed them to stay in the home through April 4, 2013. On March 4, 2013 the City of Milton agreed to an additional six month extension of the lease as they continued the construction of their new home. The excessive rain this summer has caused them to have additional delays in the construction. They have requested an extension for three months. This lease extension would end January 4, 2014. Funding and Fiscal Impact: The City will be paid rent at the current rate of $10.00/month. Allowing them to stay in the property will not have any negative impact on the current expansion plans for Bell Memorial Park, though any additional lease extension is unlikely. Further, permitting them to stay three additional months will allow them to avoid having to move into temporary housing. Alternatives: There are two alternatives. The first is to move to a month–to–month lease. The second alternative would be to deny their request for an extension and require their departure on October 4, 2013. Legal Review: Ken Jarrard – Jarrard & Davis, September 3, 2013 Concurrent Review: Chris Lagerbloom, City Manager Attachment(s): 1) Second Amendment to Lease Contract. 1 STATE OF GEORGIA COUNTY OF FULTON SECOND AMENDMENT TO LEASE CONTRACT THIS SECOND AMENDMENT (the “SECOND AMENDMENT”) TO LEASE CONTRACT (the “LEASE,” a copy of which is attached hereto and incorporated herein by reference as Exhibit “A”) between CITY OF MILTON, GEORGIA (hereinafter referred to as “Lessor”) and LARRY HOPKINS and SUSAN T. HOPKINS (hereinafter referred to collectively as “Lessee”) amends the Lease as provided below, by agreement of the parties, as of this ____ day of _____________, 2013. W I T N E S S E T H That in consideration of the mutual covenants hereinafter set forth, the parties do hereby covenant and agree to modify the Lease as follows: Premises and Term Lessor does hereby lease to Lessee and Lessee does hereby lease from Lessor the property, including a residence located thereon, located at 15260 Bell Park Drive, Milton, GA 30009 in Fulton County (hereinafter referred to as the “Premises”) for a term terminating on January 4, 2014. All other terms and provisions of the Lease not modified by this Second Amendment shall remain in full force and effect. IN WITNESS WHEREOF the parties have executed or caused this Second Amendment to be executed by authorized officials in duplicate, the day and year first above written. [SIGNATURES ON THE FOLLOWING PAGE] 2 LESSEE: ________________________________ Larry Hopkins ________________________________ Susan T. Hopkins This ____ Day of _____________, 2013 SIGNED, SEALED, AND DELIVERED in the presence of: _____________________________ Witness _____________________________ Notary Public [NOTARY SEAL] My Commission Expires:_________ ESSOR: CITY OF MILTON, GEORGIA BY: _________________________________________ Joe Lockwood, Mayor [CITY SEAL] This ____ Day of _____________, 2013 SIGNED, SEALED, AND DELIVERED in the presence of: _____________________________ Witness _____________________________ Notary Public [NOTARY SEAL] My Commission Expires:_________ HOME OF ' IMILTON% ESTAN-6FIEO 2000 CITY COUNCIL AGENDA ITEM TO: City Council FROM: City Manager DATE: September 6, 2013 AGENDA ITEM: Approval of an Amendment to a Professional Services Agreement between the City of Milton and Robert Buscemi, AIA dated January 1, 2013 for the Purpose of Providing Professional Design Services to the City on an As -Needed Basis. MEETING DATE: Monday, September 16, 2013 Regular City Council Meeting. BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: !Q APPROVED CITY ATTORNEY APPROVAL REQUIRED: x YES CITY ATTORNEY REVIEW REQUIRED: OYES APPROVAL BY CITY ATTORNEY PLACED ON AGENDA FOR: TM. APPROVED O NOT APPROVED (jNO O NO () NOT APPROVED 611(013 q* © Your *** PHONE: 678.242.25001 FAX: 678.242.2499 r . Green y Certified + ��u rou info@cityofmiltonga.us 1 www.cityofmiltongams "" ' Community E�h,°; 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 a To: Honorable Mayor and City Council Members From: Kathleen Field, Community Development Director Date: Submitted on September 4, 2013 for the September 16, 2013 Regular Council Meeting Agenda Item: Approval of an Amendment to a Professional Services Agreement between the City of Milton and Robert Buscemi, AIA dated January 1, 2013 for the Purpose of Providing Professional Design Services to the City on an As-Needed Basis. Department Recommendation: Approval. Executive Summary: When the original Scope of Work for the provision of design services was developed, the Scope of Work as envisioned was much smaller. Due to the expansion of these services, including the development of several conceptual plans, utilized by the City for potential acquisition purposes, as well the additional responsibility to provide architectural review services to the Design Review Board, it is requested that the current contract be amended from $15,000 to $20,000. Funding and Fiscal Impact: Not to exceed $5,000. Alternatives: N/A Legal Review: Paul Higbee, September 3, 2013 Concurrent Review: Chris Lagerbloom, City Manager Attachment(s): Amendment to Contract AMENDMENT #1 FOR PROFESSIONAL SERVICES AGREEMENT Provision of Design Services WHEREAS, the City of Milton, Georgia and Robert Buscemi, AIA, (“Consultant”) have entered into a Professional Services Agreement (the “Agreement”), dated January 1, 2013 and incorporated herein by reference, for the provision of professional design services to the City on an as-needed basis; WHEREAS, the City desires to expand upon the services contemplated by the Agreement, including the development by Consultant of several conceptual plans to be utilized by the City for potential acquisition purposes, as well the additional responsibility to provide architectural review services to the City Design Review Board; and WHEREAS, the parties therefore desire to issue an amendment (the “Amendment”) to the Agreement pursuant to Section 7 of the Agreement, it being to the mutual benefit of all parties to do so, as set forth herein for the reasons and consideration set forth herein. NOW THEREFORE, the parties hereto agree to amend the Agreement as follows: 1. Section 1.0 Scope of Work: Compensation; Compensation of the Agreement is amended by replacing “…$15,000…” with “…$20,000….” 2. Exhibit “A,” the Scope of Work of the Agreement, is amended by adding the following items to the Scope of Work: The services will also include the development of several conceptual plans to be utilized by the City for potential acquisition purposes, as well the additional responsibility to provide architectural review services to the City Design Review Board. 3. It is agreed by the parties hereto that all of the other terms and conditions of the Agreement, including all unamended portions, shall remain in full force and effect other than as modified herein. Upon execution by all parties, this Amendment shall be attached to and form a part of said Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be duly executed by their duly authorized officers as of the day and year set forth next to each signature. [SIGNATURES ON FOLLOWING PAGE] Robert Buscemi, AIA Signature: __________________________________ Printed Name: _______________________________ Title: ______________________________________ _____________________________ Notary Public [NOTARY SEAL] My Commission Expires: _____________________________ CITY OF MILTON: ___________________________________ By: _____________________________ Its: _____________________________ [CITY SEAL] SIGNED, SEALED, AND DELIVERED in the presence of: _____________________________ Witness _____________________________ Notary Public [NOTARY SEAL] My Commission Expires: _____________________________ HOME OF''F BFLT UAL�TY ) LiFE IN ;E J GIA.' I LT ON* ESTABLISHED 2006 TO: City Council CITY COUNCIL AGENDA ITEM DATE: September 6, 2013 FROM: City Manager AGENDA ITEM: p ugh ears ons oft e A ericanRecognizing Constitution Week Presented to the Revolution and the Sons of the American Revolution. MEETING DATE: Monday, September 16, 2013 Regular City Council Meeting. BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: Y APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: O YES SPK NO CITY ATTORNEY REVIEW REQUIRED: () YES #NO APPROVAL BY CITY ATTORNEY () APPROVED () NOTAPPROVED PLACED ON AGENDA FOR: q Ito 13 REMARKS N 4 © YGUM * * * Green ; Cernhed PHONE: 678.242.25001 FAX: 678.242.2499 rNra c'ry "f Co1{'Imun�ty �, E�hia 1nfO@CltyotmIItonga.U5 VYWW.CIt}�Otf111�t0�1gC.US CEArifiED eF10-1Z 0 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 Constitution Week 2013 WHEREAS, The Constitution of the United States, the guardian of our liberties, is a product of reflection and choice, embodying the principles of limited government in a Republic dedicated to rule by law, not by men; and WHEREAS, September 17, 2013 marks the two hundred and twenty-sixth anniversary of the drafting of the Constitution of the United States of America by the Constitution Convention; and WHEREAS, it is fitting and proper to accord official recognition to this memorable anniversary, and to the patriotic exercises that will commemorate the occasion; and WHEREAS, Public Law 915, guarantees the issue of a proclamation each year by the President of the United States of American designating September 17th through September 23rd as Constitution Week. This Constitution Week, we, the City of Milton, urge all citizens to study the Constitution and to express gratitude for the privilege of America citizenship in our Republic, functioning under the superb body of laws - the Constitution of the United States of America. Now, therefore, I, Joe Lockwood as Mayor of the City of Milton, proclaim the week of September 17, 2013 through September 23, 2013 as Constitution Week in the City of Milton and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. Presented to The Martha Stewart Bulloch Chapter of the National Society of Daughters of the American Revolution. Given under our hand and seal of the City of Milton, Georgia on this 16th day of September, 2013. _________________________________ Joe Lockwood, Mayor Constitution Week 2013 WHEREAS, The Constitution of the United States, the guardian of our liberties, is a product of reflection and choice, embodying the principles of limited government in a Republic dedicated to rule by law, not by men; and WHEREAS, September 17, 2013 marks the two hundred and twenty-sixth anniversary of the drafting of the Constitution of the United States of America by the Constitution Convention; and WHEREAS, it is fitting and proper to accord official recognition to this memorable anniversary, and to the patriotic exercises that will commemorate the occasion; and WHEREAS, Public Law 915, guarantees the issue of a proclamation each year by the President of the United States of American designating September 17th through September 23rd as Constitution Week. This Constitution Week, we, the City of Milton, urge all citizens to study the Constitution and to express gratitude for the privilege of America citizenship in our Republic, functioning under the superb body of laws - the Constitution of the United States of America. Now, therefore, I, Joe Lockwood as Mayor of the City of Milton, proclaim the week of September 17, 2013 through September 23, 2013 as Constitution Week in the City of Milton and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. Presented to The Chestatee River Chapter of the National Society of Daughters of the American Revolution. Given under our hand and seal of the City of Milton, Georgia on this 16th day of September, 2013. _________________________________ Joe Lockwood, Mayor Constitution Week 2013 WHEREAS, The Constitution of the United States, the guardian of our liberties, is a product of reflection and choice, embodying the principles of limited government in a Republic dedicated to rule by law, not by men; and WHEREAS, September 17, 2013 marks the two hundred and twenty-sixth anniversary of the drafting of the Constitution of the United States of America by the Constitution Convention; and WHEREAS, it is fitting and proper to accord official recognition to this memorable anniversary, and to the patriotic exercises that will commemorate the occasion; and WHEREAS, Public Law 915, guarantees the issue of a proclamation each year by the President of the United States of America designating September 17th through September 23rd as Constitution Week. This Constitution Week, we, the City of Milton, urge all citizens to study the Constitution and to express gratitude for the privilege of American citizenship in our Republic, functioning under the superb body of laws - the Constitution of the United States of America. Now, therefore, I, Joe Lockwood as Mayor of the City of Milton, proclaim the week of September 17, 2013 through September 23, 2013 as Constitution Week in the City of Milton and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. Presented to the Sons of the American Revolution. Given under our hand and seal of the City of Milton, Georgia on this 16th day of September, 2013. ________________________________ Joe Lockwood, Mayor HOME OF ' F,STABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 11, 2013 FROM: City Manager AGENDA ITEM: Consideration of T13-02NC13-05 - 13700 Highway 9 — New Cingular Wireless, PCS, LLC (a/k/a AT&T Mobility) Consideration of an Ordinance to Increase the Height of the Tower from 175 Feet to 185 Feet and a Two Part Concurrent Variance- 1) Reduce Tower Setbacks to Allow Existing Tower to be Set Back 26 Feet from Eastern Property Line and 20 Feet from Northern Property Line (all measured from centerline of tower) (Sec. 54-6 (d)(1). 2) Reduce the 20 Foot Required Landscape Strip to 10 Feet (currently existing) (Sec. 54-6 (e). MEETING DATE: Monday, September 16, 2013 Regular City Council Meeting. BACKGROUND INFORMATION., (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES (XNO CITY ATTORNEY REVIEW REQUIRED: X YES () NO APPROVAL BY CITY ATTORNEY O APPROVED (} NOT APPROVED PLACED ON AGENDA FOR.- REMARKS OR:REMARKS ©- Your *** PHONE: 678.242.25001 FAX: 678.242.2499 Green 10, * Certified * fop IU1 infoOcityofmiltonga.us I www.cityofmiltonga.us Com.1 imunity ;� F�;i 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 PETITION NUMBER: T13-02 (Modification) / VC13-05 PROPERTY INFORMATION ADDRESS 13700 Highway 9 DISTRICT, LAND LOT 2/2, 898 OVERLAY DISTRICT Deerfield/Hwy 9 Form Based Code EXISTING ZONING C-1 (Community Business) and Use Permit for a Self-Storage Facility ACREAGE 7.5 ACRES - 4,800 SQ. FT (Leased Area) EXISTING USE 175 foot tall telecommunications facility FUTURE LAND USE T-5 (FORM BASED CODE) DESIGNATION REQUESTED MODIFICATION:  Seeks to modify the telecommunications facility by increasing the height of the facility by 10 feet to 185 feet. REQUESTED CONCURRENT VARIANCE(S):  1) Reduce tower setbacks to allow existing tower to be setback 26 feet from the eastern property line and 20 feet from northern property line (Sec 54-6(d)(1)) and 2) Reduce the 20 foot required landscape strip to 10 feet (Currently existing) (Sec 54-6(e)). PETITIONER New Cingular Wireless PCS, LLC (a/k/a AT&T Mobility) 12555 Cingular Way, Suite 2440 Alpharetta, GA 30004 OWNER Your Extra Attic Alpharetta, LLC 104 West Candler Street Winder, GA 30680 ATTORNEY Ellen W. Smith, Esq. – Holt Ney Zatcoff & Wasserman, LLP 100 Galleria Parkway, Suite 1800 Atlanta, GA 30339 COMMUNITY DEVELOPMENT STAFF ANALYSIS Background: The subject site is an L-shaped tract with frontage on Highway 9, which is primarily used as a self-storage facility pursuant to zoning petitions RZ99-44 and U99-26. The existing telecommunications facility is located in the rear of the property, within a 4,800 square foot portion of the property and was permitted under Fulton County’s zoning ordinance in 2001. Based on the location within a non-residential zoning classification, it was approved administratively and is considered a “pre-existing tower” under Chapter 54 of the Code of Ordinances of the City of Milton. The existing facility currently supports four wireless carriers: Sprint, Clearwire, MetroPCS, and T-Mobile. SBA Communications (owns and manage the facility, pursuant to a ground lease agreement with the owner of the property, Your Extra Attic Alpharetta, LLC). AT&T has leased a portion of the site from SBA for the co- location of antennas on the tower structure and the location of accessory ground equipment. Modification Request: The applicant requests to increase the height from 175 feet to 185 feet which does not trigger any new Federal Aviation Administration (FAA) lighting requirements. The applicant has stated that this requested modification will negate the need for a new wireless communications tower within the City in this general vicinity. The radio-frequency analysis is attached for your review. Concurrent Variance Request: Staff notes that the proposed modification would be acceptable for expedited review and immediate building permit with the exception that the facility is a pre-existing tower and does not meet the all of the requirements of a wireless communications tower. Therefore, the applicant has requested a two part concurrent variance below: 1) Reduce tower setbacks to allow existing tower to be setback 26 feet from the eastern property line and 20 feet from northern property line (Sec 54-6(d)(1)) 2) Reduce the 20 foot required landscape strip to 10 feet (Currently existing) (Sec 54-6(e)). Staff notes that although this is a concurrent variance request per Chapter 54, Telecommunications, it is not required to show “hardship” but only to meet the procedural requirements of the Georgia Zoning Procedures Law which addresses advertising and public hearing requirements for the application. The Telecommunications ordinance allows the applicant to request a modification that will allow a separate wireless carrier to collocate on the facility and that the collocation would negate the need for a new facility in this area. Nevertheless, the applicant’s letter of intent states the following in accordance with the Application form requirements as follows: 1) Relief, if granted in the form of approving the modification and concurrent variances, would further (not offend) the spirit and intent of the Wireless Ordinance. Specifically, approval of the application serve a number of stated purposed of the Ordinance including, among others, minimizing the total number of towers and antennas within the city, promoting the joint use of existing tower sites among service providers, and enhancing the ability of providers of wireless communications services to deliver services to the community effectively and efficiently. See Wireless Ordinance Sec. 54-1(1), (8), and (9). 2) There are extraordinary and exceptional conditions pertaining to the Property, the Site and the Facility such that literal or strict application of the Ordinance would create an unnecessary hardship due to size and shape of the Property and caused by the existing location and design of the Facility that do not result from AT&T’s own actions. Most importantly, the location of the Fulton County water tanks prohibit AT&T’s collocation at an existing available height on the tanks and Fulton County’s own denial of AT&T’s ability to collocate on the tanks prohibit AT&T from serving its customers and deploying effective wireless service. 3) Relief, if granted, would not cause a substantial detriment to the public good or surrounding properties particularly because the facility has existed, with the existing setbacks and landscaping for a number of years. The modification to increase the height by less than 6% will have no detrimental impact on any surrounding property owner; instead, it will allow AT&T to serve its customers working, traveling and going to school in this surrounding area. 4) By approving this application, public safety, health and welfare are secured, and substantial justice will be done. Recommended conditions: Should the Mayor and City Council choose to approve the application, Staff recommends the following conditions(s): 1. The maximum height of the facility shall be 185 feet. 2. Provide a 26 foot setback from the eastern property line and a 20 foot setback from the northern property line (Sec 54-6(d)(1)). 3. Provide a 10 foot landscape strip around the leased area (Sec 54-6(e)). B e t h a n y B e n d B e t h a n y B e n d Cumming HwyCumming HwyCogburn RdCogburn RdBethany Bend Bethany Bend SS eerreennaaddee CC tt C C ee dd aarr FFaarrmmss CCtt BBaayyffiieelldd CCtt Wey c r o ft C irWeycroft C i rOakmeade TrceOakm eade TrceSS ..BBeett hh aa nn yy CCrreeeekk DDrr Le mbe th C tLembeth Ct KKeeyyiinngghhaa mm WW aayyNN ..BB ee tt hh aa nn yy CC rree ee kk DDrr AAllssttoonneeffiieelldd DDrr PPaarrkkbbrrooookk TTrrccee T h e H e r mit a g e D r T h e H e r mit a g e D r OO aa kk ss ii dd ee CC ii rr S o n e le y C tSoneley C t Subject Parcels Rivers & Streams Parcels Lakes & Ponds Milton City Limits Site Map T13-02 / VC13-05 13700 Hwy 9 North City of Milton September 2013 Date Created / Modified: 9/11/2013 City of Milton Department of IT - GIS G:\TaxCommunityDev\SiteMap\SiteMapT13-02_VC13-05_ap_v1.mxd 0 250 500 750 1,000125 Feet´ AG-1 CUP R-5A C-1 R-5 TR R-4A O-I B e t h a n y B e n d B e t h a n y B e n d Cumming HwyCumming HwyCogburn RdCogburn RdBethany Bend Bethany Bend SS eerreennaaddee CC tt C C ee dd aarr FFaarrmmss CCtt BBaayyffiieelldd CCtt Weyc roft C irWeycroft C irOakmeade TrceOakm eade TrceSS ..BBeett hh aa nn yy CCrreeeekk DDrr Le mbeth CtLembeth Ct KKeeyyiinngghhaa mm WW aayyAAllssttoonneeffiieelldd DDrr PPaarrkkbbrrooookk TTrrccee T h e H e r mit a g e D r T h e H e r mit a g e D r S o n e le y C tSoneley Ct SSpprriinnggbbrroo oo kk CC tt Subject Parcels Freeway/Highway Ramp Major Arterial/Collector Minor Arterial/Local Parcels Rivers & Streams Lakes & Ponds Milton City Limits Fulton County Boundary Agricultural (AG-1) Historic (H) Office and Institutional (O-I) Community Business (C-1) Community Business (C-2) Light Industrial (M-1) Industrial Park (M-1A) Heavy Industrial (M-2) Community Unit Plan (CUP) Neighborhood Unit Plan (NUP) Mixed Use (MIX) Single-Family Dwelling (R-1) Single-Family Dwelling (R-2) Single-Family Dwelling (R-2A) Single-Family Dwelling (R-3) Single-Family Dwelling (R-3A) Single-Family Dwelling (R-4) Single-Family Dwelling (R-4A) Single-Family Dwelling (R-5) Single-Family Dwelling (R-5A) Two Family Dwelling (R-6) Medium Density Apartment (A) Apartment Limited Dwelling (A-L) Townhouse Residential (TR) Mobile Home Park (MHP) Current Zoning T13-02 / VC13-05 13700 Hwy 9 North City of Milton September 2013 Date Created / Modified: 9/11/2013 City of Milton Department of IT - GIS G:\TaxCommunityDev\ZoningCase\CurrentZoning_T13-02_VC13-05_ap_v1.mxd 0 500 1,000 1,500250 Feet´ II[ I CI? IN _iii #1 JA E cs Eiz � � 5FP 1 fl 200i z� z � (y ^i �hQE[iOE, GfP7.fiE txr g I j °DRi`{�l All SFi�tSI e; :�:� � IEr•f �! G �e1�i�Tila! iPEE� s �� i};fjj!:j 1Ei IN _iii #1 JA E .— Eiz �� r �;l- i};fjj!:j 1Ei IN _iii #1 JA E .— In I d jet Ess j a a its 17 W 5 G r6�L�r x t3 q 6 i po rr"Sr ESE R y' a_� p r II � 8v cli v d o n !; ti � w ti v Lr a H a a W J a CO O Z r'19e:l a 170-oliloJoo MsL °� JyI Z w _ p a C6 � ��j ❑ 71, 0' na S Q a N O I�CWQ a(] zazo o 3 2 ss LU LL, _ LLI N7 G r6�L�r x t3 q 6 i po rr"Sr ESE R y' a_� p r II � 8v cli v d o n !; ti � w ti v Lr a H a a W J a CO O Z r'19e:l a 170-oliloJoo MsL r z r 41 Z w _ W a C6 71, 0' N � Q w F N O I�CWQ a(] zazo o 3 2 G r6�L�r x t3 q 6 i po rr"Sr ESE R y' a_� p r II � 8v cli v d o n !; ti � w ti v Lr a H a a W J a CO O Z r'19e:l a 170-oliloJoo MsL Attn: City of Milton, GA Reference: New Cingular Wireless PCS, LLC Site: GA4005 Site Address: 13700 Highway 9, Milton, Georgia 30044 Subject: City of Milton, GA Ordinance, Chapter 54 Telecommunications, Sec. 54-6 General Requirements, items 54-6(c)(6). To Whom It May Concern: In accordance with Ordinance Section 54-6(c)(6), the undersigned certifies that the modification of the wireless telecommunications facility is designed and will be constructed to meet all applicable and permissible local codes, ordinances, and regulations, including any and all applicable county, state and federal laws, rules, and regulations, including but not limited to the most recent editions of the National Electrical Safety Code and the National Electrical Code, as well as accepted and responsible workmanlike industry practices and recommended practices of the National Association of Tower rectors. By: Print Name: Title: [Affix GA 310 z V TI if wvt C5 i FDH Engineering, Inc., 6521 Meridien Drive Raleigh, NC 27616, Ph, 919.755.1012 Structural Analysis for SBA Network Services, Inc. 175' Monopole Tower wl Proposed 10' Extension SBA Site Name: Dodd Rd. SBA Site ID: GA46347-A-05 New Cingular Site ID: GA4005 FDH Project Number 1320351400 Analysis Results Tower Components 90.6% Sufficient Foundation 83.6% Sufficient Prepared By: Reviewed By: Andrew Reynolds, El Neil J. Kuplic, PE Project Engineer Vice President GA PE License No. PE020205 FDH Engineering, Inc. 6521 Meridien Drive Raleigh, NC 27616 (919) 755-1012 info@fdh-inc.com May 29, 2013 FORGE PRC J. Prepared pursuant to TWEfA-222-F Stnrcluraf Sfandards far SfeW Antenna Towers and Antenna Supporting Structures Document No. ENG -RPT -6015 Revision Date: 06.1711 HOME OF ' MIr :. 1-4 ESTABLISHED 2006 TO: City Council CITY COUNCIL AGENDA ITEM DATE: September 6, 2013 FROM: City Manager AGENDA ITEM: Consideration of an Ordinance to Adopt Amendments to the Fiscal 2013 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. MEETING DATE: Monday, September 16, 2013 Regular City Council Meeting. BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: {APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: O YES 11NO CITY ATTORNEY REVIEW REQUIRED: O YES *NO APPROVAL BY CITY ATTORNEY () APPROVED ) N T APPROVED PLACED ON AGENDA FOR. a g l b r 3 REMARKS Youm -- PHONE: 678.242.25001 FAX: 678.242.2499 iMofcityofmiltonga.us i www.cftyofmilfonga.us 13000 Deerfield Parkway, Suite 107 i Milton GA 30004 COmmiun1 CERTIFIED BRONZE * * d rop rou cryc( r' c O Page 1 of 2 STATE OF GEORGIA FULTON COUNTY ORDINANCE NO. 13-09-185 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2013 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. BE IT ORDAINED by the City Council of the City of Milton, GA while in a council meeting on September 16, 2013 at 6:00 p.m. as follows: WHEREAS, the City Manager of the City of Milton has presented amendments to the fiscal year 2013 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budget amendments results in a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the amended fiscal year 2013 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget amendment, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s amended fiscal year 2013 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. Page 2 of 2 ADOPTED AND APPROVED this 16th day of September, 2013. CITY OF MILTON, GEORGIA By: ________________________ Mayor Joe Lockwood __________________________ ________________________ Councilmember Karen Thurman Councilmember Burt Hewitt _________________________ ________________________ Councilmember Matt Kunz Councilmember Joe Longoria _________________________ ________________________ Councilmember Bill Lusk Councilmember Lance Large Attest: _______________________________ Sudie AM Gordon, City Clerk First Reading: September 4, 2013 Second Reading: September 16, 2013 (SEAL) City of Milton, Georgia Fiscal Year 2013 Summary of Budget Amendments The goal of the fiscal year 2013 budget amendment is to revise departmental budgets and interfund transfers based on activity-to-date and future projections. GENERAL FUND The General Fund is the principal operating fund of the City and is used to facilitate current year operations. GENERAL FUND SUMMARY: Revenue Appropriation Increase 433,936 Expenditure Appropriation Increase 335,868 Net Revenue/(Expenditure) Requests:98,068 Revenue Amendments: The change in original revenue estimates for the following revenue sources is driven by analysis of the activity-to-date. A projection was completed using available data indicating the fiscal year 2013 revenue estimates could be adjusted by the amounts indicated in the table on the next page. Some of the most significant changes are explained as follows: 1. Tax appropriations were increased by a total of $252,471 a. Motor Vehicle Tax - $100,000 b. Intangible Tax - $50,000 c. Real Estate Transfer Tax - $20,000 d. Business and Occupation Tax - $65,167 2. Licenses and Permits were increased by a total of $117,218 a. Land Disturbance - $40,414 b. Building Permits - $60,000 3. Charges for Services were increased by a total of $65,821 a. Plan Review Fees - $52,545 b. Activity Commissions - $9,723 4. Fines and Forfeitures were decreased by a total of $45,000 Fiscal Year 2013 Budget Amendments 1 of 21 Account Name FY 2011 Actuals Amended Budget Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj TAXES Current Yr Property Taxes-Real 7,783,723 8,007,886 7,800,000 187,682 7,612,318 - 7,612,318 Current Yr Property Taxes-Utility 51,028 59,227 59,000 60,042 (1,042) 1,042 0 Prior Yr Property Taxes-Real 1,473,948 307,548 290,000 291,396 (1,396) 4,000 2,604 Current Yr Prop Taxes-Personal 182,242 204,611 180,000 895 179,105 - 179,105 Motor Vehicle Tax 548,181 575,665 550,000 602,650 (52,650) 100,000 47,350 Intangible Tax 175,875 237,498 200,000 227,340 (27,340) 50,000 22,660 Prior Yr Prop Taxes-Personal 15,349 4,184 4,100 8,923 (4,823) 2,100 (2,723) Real Estate Transfer Tax 43,544 53,571 50,000 56,000 (6,000) 20,000 14,000 Franchise Fees 1,925,622 1,842,164 1,800,000 1,353,768 446,232 - 446,232 Local Option Sales Tax 3,720,147 3,982,249 4,000,000 3,302,857 697,143 - 697,143 Alcohol Beverage Excise Tax 282,096 293,425 280,000 248,037 31,963 - 31,963 Business & Occupation Tax 576,349 613,094 585,000 652,193 (67,193) 65,167 (2,026) Insurance Premium Tax 1,531,938 1,627,175 1,500,000 - 1,500,000 - 1,500,000 Financial Institution Tax 30,899 32,795 33,900 33,918 (18) 18 - Penalties & Interest-Real Prop 70,352 32,758 29,000 22,490 6,510 - 6,510 Penalties & Interest-Pers Prop 231 775 950 2,328 (1,378) 345 (1,033) Penalties & Interest-Business Lic 7,525 15,420 5,000 14,792 (9,792) 9,760 (32) Penalties & Interest-Other 123 3,851 5,600 5,639 (39) 39 (0) Total: Taxes 18,419,173 17,893,895 17,372,550 7,070,950 10,301,600 252,471 10,554,071 LICENSES & PERMITS Alcohol Beverage Licenses 142,425 135,851 134,000 141,100 (7,100) 7,100 - Advertising Fee 1,800 1,200 1,000 672 328 - 328 Pouring Permit 5,111 6,620 5,000 5,615 (615) - (615) Solicitation Permit 390 195 100 1,170 (1,070) 1,070 - Zoning & Land Use Permits 6,300 11,107 13,000 21,172 (8,172) 6,622 (1,550) Land Disturbance 18,954 14,143 25,000 65,714 (40,714) 40,414 (300) Modification 700 1,600 1,000 100 900 - 900 Variance 7,250 6,200 5,500 3,450 2,050 - 2,050 Seasonal & Special Events 860 1,360 800 770 30 - 30 Sign Permits 3,750 1,625 2,000 1,965 35 - 35 Building Permits 200,276 311,864 340,000 367,432 (27,432) 60,000 32,568 NPDES Fees 406 774 500 2,632 (2,132) 2,012 (120) Total: Licenses & Permits 388,222 492,538 527,900 611,792 (83,892) 117,218 33,326 CHARGES FOR SERVICES Precious Metals Work Permit Admin Fee - - - 70 (70) 70 - Finance Admin Fee 64,044 65,532 59,000 66,250 (7,250) 5,975 (1,275) Court Admin Fee 171,153 187,144 150,000 123,028 26,972 (10,000) 16,972 Maps & Cert Letters 180 150 150 390 (240) 180 (60) Plan Review Fees 60,308 104,363 65,000 124,810 (59,810) 52,545 (7,265) Open Records Fees 830 854 600 479 121 - 121 Online Payment Convenience Fee 140 3,981 7,000 3,968 3,033 - 3,033 Development Bond Fee 200 4,450 1,000 (100) 1,100 - 1,100 Election Qualifying Fee 1,950 - 2,640 2,250 390 - 390 Accident Reports 5,220 3,632 1,000 1,140 (140) 125 (15) Expungement Fees 1,825 1,955 1,700 1,925 (225) 125 (100) Alarm Registration 7,825 5,450 - (1,025) 1,025 (1,025) - False Alarms 20,050 6,300 9,000 8,850 150 - 150 Fire Plan Review 1,635 543 700 724 (24) 11 (13) Fire Inspection 2,200 2,850 2,000 215 1,785 - 1,785 Fingerprinting Fee - - - 1,460 (1,460) 1,120 (340) Fingerprinting/Gold Buyers/Pawn Shops - - - 60 (60) 60 - Medical Reimbursement - - - - - - - CPR Classes 45 65 - 354 (354) 354 - Self Defense Class - - - 1,320 (1,320) 1,320 - Background Check Fees 14,155 14,095 12,000 14,035 (2,035) 1,135 (900) Activity Fees/Camp Bethwell 18,046 - - - - - - Activitiy Fees/Joyful Soles 12,415 13,019 12,000 15,515 (3,515) 3,515 1 Facility Rental 1,153 1,648 1,500 2,363 (863) 738 (125) FY 2012 Actuals Revenues FY 2013 Fiscal Year 2013 Budget Amendments 2 of 21 Account Name FY 2011 Actuals Amended Budget Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj FY 2012 Actuals Revenues FY 2013 Activity Commissions 12,079 33,899 30,000 39,723 (9,723) 9,723 (0) Bad Check Fees 150 210 180 30 150 (150) - Total: Charges for Services 395,604 450,141 355,470 407,833 (52,363) 65,821 13,458 FINES & FORFEITURES Fines & Forfeitures 431,177 483,242 360,000 296,703 63,297 (44,000) 19,297 Ordinance Fines 225 - 1,000 - 1,000 (1,000) - Total: Fines & Forfeitures 431,401 483,242 361,000 296,703 64,297 (45,000) 19,297 INVESTMENT INCOME Interest Revenue 5,306 3,720 3,000 2,328 672 - 672 Realized Gain/Loss on Investmt 17,908 12,692 10,000 14,781 (4,781) 4,395 (386) Total: Investment Income 23,214 16,412 13,000 17,109 (4,109) 4,395 286 CONTRIBUTIONS & DONATIONS Donation Revenue-Pub Sfty - - 1,358 3,358 (2,000) 2,000 - Donation Revenue-Public Safety Fd - 5,875 3,317 3,317 - - - Donation Revenue-R.A.D. - - 1,000 1,000 - - - Donation Revenue-Golf Tournament - - 6,435 23,605 (17,170) 17,170 0 Donation Revenue-Community Development - - 88 121 (33) 33 1 Total: Contributions & Donations - 5,875 12,198 31,400 (19,202) 19,203 1 MISCELLANEOUS REVENUE Cell Tower Lease 74,685 17,940 17,940 14,950 2,990 - 2,990 Lease-15315 Thompson Rd - - 4,770 2,374 2,396 - 2,396 Lease-15260 Bell Park Rd - - 50 110 (60) 60 - Insurance Proceeds - 238 2,642 2,642 (0) - (0) Insurance Proceeds-Pub Sfty 293 19,846 5,722 10,400 (4,678) 4,678 0 Insurance Proceeds-PW 7,350 10,902 6,784 8,816 (2,032) 2,032 - Other Misc Revenue 37,363 26,096 7,500 (99) 7,599 - 7,599 Over/Short Cash Drawer 0 1 - (10) 10 - 10 Evidence Room Unclaimed Cash - 386 - - - - - Total: Miscellaneous Revenue 119,692 75,409 45,408 39,876 5,532 6,770 12,302 OTHER FINANCING SOURCES Operating Transfers In-Htl/Mtl Fd 14,376 12,688 20,000 14,792 5,208 - 5,208 Sale of Surplus Equipment - 2,474 24,000 38,301 (14,301) 13,058 (1,243) Total: Other Financing Sources 14,376 15,163 44,000 53,092 (9,092) 13,058 3,966 TOTAL $ 19,791,682 $ 19,432,673 $ 18,731,526 8,528,756 $ 10,202,770 $ 433,936 $ 10,636,706 Fiscal Year 2013 Budget Amendments 3 of 21 Expenditure Amendments: Explanations for each of the amendments to the expenditure accounts are provided within the departmental budget spreadsheets following. Highlights of the amendments are: 1. We have moved the $325,000 expenditure for the IGA with Alpharetta for parks and recreation from the Capital Projects Fund to the General Fund since it is more “operating” in nature. We are requesting to also move the budget from the Park and Trail Expansion line item in the Capital Projects Fund to offset the expenditure. 2. The initial budgeting for employee group insurance is done on a per employee basis. At the end of the fiscal year, an amendment is typically needed to move funds between departments to reflect the actual costs based on employee elections of insurance coverage. We are proposing to move $13,700 from the City Clerk department to Community Development to cover actuals. 3. We are requesting $9,050 in the Economic Development department to cover consultant fees for the creation of an opportunity zone and to cover other costs associated with travel, fees, training and lunch meetings. 4. Lastly, we have reached completion of the GCDD mini grant program within the Operating Grant Fund. We need an additional $1,618 for a transfer from the General Fund into the Operating Grant Fund to cover expenses incurred that were not covered by the grant. Approved Budget FY 2013 Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Budget After Adjustments Expenditures Mayor & Council 188,877 158,597 30,280 - 30,280 City Manager 288,157 252,358 35,799 - 35,799 City Clerk 218,385 172,838 45,547 (13,700) 31,847 General Administration 39,664 28,639 11,025 - 11,025 Finance 491,538 428,044 63,494 - 63,494 Legal 230,000 160,814 69,186 - 69,186 Information Technology 631,976 518,900 113,076 - 113,076 Human Resources 289,026 243,161 45,865 - 45,865 Risk Management 195,015 175,442 19,573 - 19,573 General Govt Buildings 352,402 332,403 19,999 - 19,999 Public Info & Marketing 172,990 137,467 35,523 - 35,523 Municipal Court 238,324 207,026 31,298 - 31,298 Police 3,050,934 2,538,889 512,045 - 512,045 Fire 4,644,572 3,960,007 684,565 - 684,565 EMS Operations 132,250 99,187 33,063 - 33,063 Public Works 1,730,612 1,255,908 474,704 - 474,704 Parks & Recreation 585,444 674,959 (89,515) 325,000 235,485 Community Development 936,621 835,615 101,006 13,700 114,706 Economic Development 39,673 32,816 6,857 9,250 16,107 Debt Service 90,770 90,769 1 - 1 Other Financing Uses 6,992,474 6,360,735 631,739 1,618 633,357 Contingency 145,472 - 145,472 - 145,472 Total Expenditures 21,685,176 18,664,576 3,020,607 335,868 3,356,471 Total Revenues Over/(Under) Expenditures (2,953,650) (10,135,820) 7,182,163 98,068 Beginning Fund Balance 10,103,680 10,103,680 7,150,030 Ending Fund Balance 7,150,030 (32,139) 7,248,098 General Fund Summary FY 2013 Fiscal Year 2013 Budget Amendments 4 of 21 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 139,690 123,446 121,700 109,694 12,006 - 12,006 Total: Salaries & Wages 139,690 123,446 121,700 109,694 12,006 - 12,006 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 11,745 7,518 22,260 3,765 18,495 (13,700) 4,795 EMPLOYEE BENEFITS / 401A (SS MATCH)5,238 4,615 5,439 4,128 1,311 - 1,311 EMPLOYEE BENEFITS / FICA MEDICARE 1,986 1,755 2,104 1,691 413 - 413 401A 1% MATCH 210 268 1,099 102 997 - 997 PENSION (GMEBS)3,531 6,360 8,100 5,305 2,795 - 2,795 UNEMPLOYMENT INSURANCE 299 97 238 198 40 - 40 WORKER'S COMPENSATION 891 875 343 343 0 - 0 FLEXIBLE SPENDING 2,400 2,400 4,800 4,800 - - - Total: Employee Benefits 26,300 23,887 44,383 20,331 24,052 (13,700) 10,352 Purchased Professional and Technical Services PROFESSIONAL FEES: Election Costs - 345 - - - - - Total: Purchased Professional and Technical Services - 345 - - - - - Other Purchased Services COMMUNICATIONS 770 711 715 592 123 - 123 POSTAGE 27 - 350 231 119 - 119 ADVERTISING 759 951 900 576 324 - 324 PRINTING: Name plates, business cards, general 31 419 400 222 178 - 178 TRAVEL CVIOG 460 582 720 325 395 - 395 GMA ANNUAL CONFERENCE 839 - - - - - - GRA ANNUAL CONFERENCE 312 - - - - - Total: Travel 1,299 894 720 325 395 - 395 DUES AND FEES GMC/FOA - - 60 57 3 - 3 GEORGIA RECORDS ASSOCIATION - 20 - - - - - MISC 20 - - - - - - Total: Dues and Fees 20 20 60 57 3 - 3 EDUCATION & TRAINING CVIOG - 710 800 645 155 - 155 GMA ANNUAL CONFERENCE 370 - - - - - - GRA ANNUAL CONFERENCE 250 - - - - - Total: Education & Training 370 960 800 645 155 - 155 CONTRACT LABOR 1,029 16,908 - - - MAINTENANCE CONTRACTS MUNICODE 10,250 13,741 21,957 14,378 7,579 - 7,579 GRANICUS 21,200 24,580 26,000 25,700 300 - 300 Total: Maintenance Contracts 31,450 38,322 47,957 40,078 7,879 - 7,879 Total: Other Purchased Services 35,755 59,185 51,902 42,727 9,175 - 9,175 Supplies SUPPLIES / GENERAL SUPPLIES 1,394 1,086 400 86 314 - 314 SUPPLIES / FOOD/MEALS - - - - - - - Total: Supplies 1,394 1,086 400 86 314 - 314 Total: City Clerk 203,138 207,949 218,385 172,838 45,547 (13,700) 31,847 City Clerk FY 2013 Fiscal Year 2013 Budget Amendments 5 of 21 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 141,903 145,036 150,888 138,015 12,873 - 12,873 Total: Salaries & Wages 141,903 145,036 150,888 138,015 12,873 - 12,873 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 15,381 19,788 17,780 17,123 657 - 657 EMPLOYEE BENEFITS / 401A (SS MATCH) 5,308 5,427 5,677 5,188 489 - 489 EMPLOYEE BENEFITS / FICA MEDICARE 1,955 1,937 2,173 1,919 254 - 254 401A 1% MATCH 465 324 282 158 124 - 124 PENSION (GMEBS) 1,177 5,610 8,780 5,305 3,475 - 3,475 UNEMPLOYMENT INSURANCE 259 227 264 263 1 - 1 WORKER'S COMPENSATION 4,381 5,317 3,883 3,883 0 - 0 Total: Employee Benefits 28,926 38,630 38,839 33,839 5,000 - 5,000 Purchased Professional and Technical Services PROFESSIONAL FEES - 217 - - - - - SURVEYS & APPRAISALS 244 - - - - - - Total: Professional Fees 244 - - - - - - CONTRACTED PARK MOWING & LITTER PICKUP 95,692 99,535 260,785 106,985 153,800 - 153,800 Total: Professional Fees/Contracted 95,692 99,535 260,785 106,985 153,800 - 153,800 FACILITY REPAIR & MAINT 462 1,673 23,000 6,253 16,747 - 16,747 LIGHTING MAINTENANCE 6,011 12,107 7,750 1,892 5,858 - 5,858 Total: Facility Repair & Maintenance 6,473 13,780 30,750 8,144 22,606 - 22,606 GROUNDS REPAIR & MAINT 1,564 1,748 2,112 875 1,237 - 1,237 Total: Purchased Professional and Technical Services 103,973 115,279 293,647 116,005 177,642 - 177,642 Purchased-Property Services RENTAL LAND & BUILDINGS - - 2,324 2,000 324 - 324 FCBOE LEASE 6,660 35,000 17,176 17,176 - - - Total: Rental Land & Buildings 6,660 35,000 19,500 19,176 324 - 324 RENTAL EQUIPMENT & VEHICLES 600 600 7,000 3,700 3,300 - 3,300 Total: Purchased-Property Services 7,260 35,600 26,500 22,876 3,624 - 3,624 Other Purchased Services COMMUNICATIONS 782 732 760 592 168 - 168 POSTAGE - 5 700 435 265 - 265 PRINTING 1,136 912 700 401 299 - 299 TRAVEL: Nat'l GRPA, Meals & Mileage 2,089 154 500 388 112 - 112 DUES AND FEES: GRPA Dues 864 678 1,460 1,283 177 - 177 EDUCATION & TRAINING: Nat'l GRPA 1,341 - - - - - - CONTRACT LABOR: For programs & activities - - 4,500 4,060 440 - 440 IGA-ALPHARETTA PARKS & REC - - - 325,000 (325,000) 325,000 - Total: Other Purchased Services 6,213 2,479 8,620 332,159 (323,539) 325,000 1,461 Supplies SUPPLIES / GENERAL SUPPLIES 3,148 2,783 15,000 8,657 6,343 - 6,343 SUPPLIES / WATER / SEWAGE 2,657 2,459 21,938 3,665 18,273 - 18,273 SUPPLIES / NATURAL GAS 2,016 1,178 1,900 491 1,409 - 1,409 SUPPLIES / ELECTRICITY 17,433 24,183 27,500 18,840 8,660 - 8,660 SUPPLIES / FOOD/MEALS 288 252 412 411 1 - 1 Total: Supplies 25,541 30,855 66,750 32,064 34,686 - 34,686 Machinery & Equipment FURNITURE & FIXTURES - - 200 - 200 - 200 Total Machinery & Equipment - - 200 - 200 - 200 Total: Parks & Recreation 313,815 367,880 585,444 674,959 (89,515) 325,000 235,485 Parks and Recreation FY 2013 Fiscal Year 2013 Budget Amendments 6 of 21 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 525,663 611,026 679,180 610,321 68,859 - 68,859 SALARIES & WAGES/OVERTIME - 420 - - - - - Total: Salaries & Wages 525,663 611,445 679,180 610,321 68,859 - 68,859 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 84,362 77,123 76,000 88,713 (12,713) 13,700 987 EMPLOYEE BENEFITS / 401A (SS MATCH)19,713 22,866 25,438 22,951 2,487 - 2,487 EMPLOYEE BENEFITS / FICA MEDICARE 7,028 8,156 8,933 7,993 940 - 940 401A 1% MATCH 2,432 2,431 3,710 3,258 452 - 452 PENSION (GMEBS)9,416 24,006 41,900 26,524 15,376 - 15,376 UNEMPLOYMENT INSURANCE (158) 422 755 736 19 - 19 WORKER'S COMPENSATION 16,437 11,534 7,652 7,652 0 - 0 FLEXIBLE SPENDING 2,400 2,400 - - - - - Total: Employee Benefits 141,630 148,938 164,388 157,826 6,562 13,700 20,262 Purchased Professional and Technical Services PROFESSIONAL FEES - 3,900 42,038 25,171 16,867 - 16,867 BULKY TRASH - - - - - - - Total: Professional Fees - 3,900 42,038 25,171 16,867 - 16,867 CONTRACTED - - - - - - - VEHICLE REPAIR & MAINT 2,101 2,748 7,942 7,581 361 - 361 Total: Purchased Professional and Technical Services 2,101 6,648 49,980 32,751 17,229 - 17,229 Other Purchased Services COMMUNICATIONS 6,094 5,940 5,800 4,769 1,031 - 1,031 POSTAGE 26 2,210 3,650 3,229 421 - 421 ADVERTISING 5,500 6,755 5,800 4,905 895 - 895 PRINTING 1,005 624 3,970 3,507 463 - 463 TRAVEL 2,971 2,687 265 265 1 - 1 GPA CONFERENCE - 853 - - - - - GAZA CONFERENCE - - 400 110 290 - 290 APA NATIONAL CONFERENCE - - 985 984 1 - 1 HISTORIC PRESERVATION TRAINING - - 600 70 530 - 530 STORMWATER TRAINING (NPDES FUNDS)- - 400 - 400 - 400 Total: Travel 2,971 3,540 2,650 1,429 1,221 - 1,221 DUES AND FEES 2,245 1,415 100 25 75 - 75 CPESC - - 200 100 100 - 100 CPSWQ - - 100 - 100 - 100 CFM CERTIFICATION - - 100 - 100 - 100 IECA - - 340 170 170 - 170 ASPFM - - 100 50 50 - 50 GACE MEMBERSHIP - - 150 25 125 - 125 GA URBAN FORESTRY COUNCIL - - 175 - 175 - 175 TREE CARE INDUSTRY ASSOC - - 100 - 100 - 100 SOCIETY OF MUNICIPAL ARBORISTS - - 140 - 140 - 140 ARBOR DAY FOUNDATION - - 15 - 15 - 15 GAZA MEMBERSHIP - - 50 - 50 - 50 APA MEMBERSHIP - - 1,105 1,125 (20) - (20) Total: Dues and Fees 2,245 1,415 2,675 1,495 1,180 - 1,180 EDUCATION & TRAINING 3,048 2,309 55 55 - - - GAZA CONFERENCE - - 250 275 (25) - (25) APA NATIONAL CONFERENCE - - 790 790 - - - HISTORIC PRESERVATION TRAINING - - 360 295 65 - 65 ISA MUNCIPAL SPECIALIST EXAM - - 100 - 100 - 100 GPA CONFERENCE - - 450 - 450 - 450 ARBORIST TRAINING AND TEST - - 310 254 56 - 56 ISA CERTIFICATION & WORKSHOP - - 500 500 - - - GACE WORKSHOPS - - 440 - 440 - 440 Total: Education & Training 3,048 2,309 3,255 2,169 1,086 - 1,086 Total: Other Purchased Services 20,888 22,792 27,800 21,503 6,297 - 6,297 Community Development FY 2013 Fiscal Year 2013 Budget Amendments 7 of 21 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj Community Development FY 2013 Supplies SUPPLIES / GENERAL SUPPLIES 1,168 3,004 3,293 3,293 (0) - (0) SUPPLIES / GASOLINE/DIESEL 4,902 6,986 5,500 5,122 378 - 378 SUPPLIES / FOOD/MEALS 173 369 475 409 66 - 66 SUPPLIES / BOOKS & PERIDIOCALS 151 - 301 300 1 - 1 SUPPLIES / UNIFORMS 693 1,904 2,837 2,837 (0) - (0) Total: Supplies 7,087 12,262 12,406 11,963 443 - 443 Machinery & Equipment FURNITURE & FIXTURES 747 226 472 - 472 - 472 OTHER EQUIPMENT 30 142 22 - 22 - 22 NPDES EQUIPMENT 1,170 - 1,123 - 1,123 - 1,123 Total: Other Equipment 1,200 142 1,145 - 1,145 - 1,145 Total: Machinery & Equipment 1,947 368 1,617 - 1,617 - 1,617 Other Costs PAYMENTS TO OTHERS EVERGREEN SCHOOL GRANT PROGRAM - - 1,250 1,250 - - - Total: Payments to Others - - 1,250 1,250 - - - Total: Other Costs - - 1,250 1,250 - - - Total: Community Development 699,316 802,453 936,621 835,615 101,006 13,700 114,706 Fiscal Year 2013 Budget Amendments 8 of 21 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES - - 35,000 28,269 6,731 - 6,731 Total: Salaries & Wages - - 35,000 28,269 6,731 - 6,731 Employee Benefits EMPLOYEE BENEFITS / 401A (SS MATCH)- - 1,313 1,060 253 - 253 EMPLOYEE BENEFITS / FICA MEDICARE - - 508 410 98 - 98 UNEMPLOYMENT INSURANCE - - 77 77 0 - 0 Total: Employee Benefits - - 1,898 1,547 351 - 351 Purchased Professional and Technical Services PROFESSIONAL FEES - - - - - 7,000 7,000 Total: Purchased Professional and Technical Services - - - - - 7,000 7,000 Other Purchased Services COMMUNICATIONS - - 620 358 262 - 262 COMMUNICATIONS/POSTAGE - - 20 6 14 - 14 PRINTING - - 162 162 - - - TRAVEL - - 300 454 (154) 500 346 DUES AND FEES - - 500 1,139 (639) 650 11 EDUCATION & TRAINING - - 800 680 120 1,000 1,120 Total: Other Purchased Services - - 2,402 2,798 (396) 2,150 1,754 Supplies SUPPLIES / GENERAL SUPPLIES - - 200 - 200 - 200 SUPPLIES / FOOD/MEALS - - 173 202 (29) 100 72 Total: Supplies - - 373 202 172 100 272 Total: City Manager - - 39,673 32,816 6,857 9,250 16,107 Economic Development FY 2013 Fiscal Year 2013 Budget Amendments 9 of 21 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj Operating Transfers Out TO CAPITAL PROJECTS FUND 5,161,097 4,577,670 5,799,751 5,262,182 537,569 - 537,569 TO CAPITAL GRANT FUND 238,240 727,128 1,096,163 1,000,375 95,788 - 95,788 TO OPERATING GRANT FUND 76,288 99,201 96,560 98,178 (1,618) 1,618 0 Total: Operating Transfers Out 5,475,625 5,404,000 6,992,474 6,360,735 631,739 1,618 633,357 Total: Other Financing Uses 5,475,625 5,404,000 6,992,474 6,360,735 631,739 1,618 633,357 Other Financing Uses FY 2013 Fiscal Year 2013 Budget Amendments 10 of 21 SPECIAL EVENTS FUND This fund accounts for expending the hotel/motel excise tax and the outflow and inflow of resources association with the numerous special events the City sponsors. Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj MILTON ROUNDUP VENDOR FEE 4,800 1,034 1,275 570 705 - 705 EARTH DAY VENDOR FEE 495 1,270 1,500 1,350 150 - 150 INTEREST REVENUE 70 67 100 29 71 - 71 MILTON ROUNDUP/CRABAPPLE FEST SPONSOR 10,525 3,000 5,000 15,881 (10,881) 10,881 (0) EARTH DAY SPONSOR 6,100 1,750 2,000 4,500 (2,500) 2,500 - CONCERT SPONSOR 500 - - - - - - MAYOR'S RUN SPONSOR 1,686 - 1,500 2,250 (750) 750 - DONATIONS/BETTER WORLD BOOKS - 135 - - - - - OTHER MISC REVENUE / T-SHIRT SALES 126 169 - - - - - OTHER MISC REVENUE / MAYOR'S RUN - 2,229 2,250 1,590 660 - 660 MILTON ROUNDUP FOOD SALES - - - 642 (642) 642 (0) HOTEL/MOTEL TAX FUND 35,000 42,000 30,000 30,000 - 10,000 10,000 Total Revenues 59,302 51,654 43,625 56,813 (13,188) 24,773 11,585 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj SALARIES & WAGES/REGULAR EMPLOYEES 1,050 18,001 - - - - - SALARIES & WAGES/OVERTIME - 14 - - - - - EMPLOYEE BENEFITS / 401A (SS MATCH)- 675 - - - - - EMPLOYEE BENEFITS / FICA MEDICARE - 380 - - - - - PROFESSIONAL FEES 10,929 20,923 24,137 25,266 (1,129) 656 (473) RENTAL EQUIPMENT & VEHICLES 9,934 10,069 11,883 14,644 (2,761) 5,306 2,545 ADVERTISING 10,504 12,494 11,049 10,354 695 137 832 PRINTING 2,333 3,129 4,728 5,151 (423) 814 391 GENERAL SUPPLIES 6,019 7,585 5,746 3,393 2,353 183 2,536 FOOD/MEALS 173 951 1,943 2,128 (185) 186 1 OTHER EQUIPMENT - 1,520 439 438 1 - 1 Special Events Fund Total 40,942 75,742 59,925 61,374 (1,449) 7,282 5,833 TOTAL REVENUES OVER/(UNDER) EXPENDITURES 18,360 (24,088) (16,300) (4,561) (11,739) 17,491 BEGINNING FUND BALANCE 44,203 62,563 38,475 38,475 22,175 ENDING FUND BALANCE 62,563 38,475 22,175 33,914 39,666 BUDGET AMENDMENT NOTES Account Name REVENUES 24,773 Total Revenues 24,773$ EXPENDITURES 7,282 Total Expenditures 7,282$ 17,491$ Special Events Fund Expenditure Summary Revenues FY 2013 FY 2013 Amendment Reason Amended the budget for revenue sources to reflect the funds received or expected to receive Amended the expenditures to cover the costs associated with the summer series activities (two movies and snow tubing). This is offset with the revenue amendments. TOTAL BUDGET AMENDMENTS Fiscal Year 2013 Budget Amendments 11 of 21 CONFISCATED ASSETS FUND This fund was created to account for the expenditures and revenues of seized drug funds. Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj CASH CONFISCATIONS/STATE FUNDS 77,149 - - - - - - CASH CONFISCATIONS/US MARSHALS 4,770 16,819 - - - - - CASH CONFISCATIONS/HIDTA - - - 46,773 (46,773) 46,773 (0) INTEREST REVENUE/STATE FUNDS 53 54 - 30 (30) 30 (0) INTEREST REVENUE/FEDERAL FUNDS 8 22 - 21 (21) 21 0 REALIZED GAIN ON INV/STATE FUNDS 270 - - - - - - Total Revenues 82,251 16,895 - 46,824 (46,824) 46,824 (0) Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj EDUCATION & TRAINING STATE FUNDS - 2,906 - 600 (600) 1,000 400 FEDERAL FUNDS 500 520 - - - 500 500 Total: Education & Training 500 3,426 - 600 (600) 1,500 900 MAINTENANCE CONTRACTS STATE FUNDS - 1,746 - - - - - Total: Maintenance Contracts - 1,746 - - - - - GENERAL SUPPLIES STATE FUNDS - 2,592 - 148 (148) 3,000 2,852 FEDERAL FUNDS - - - - - 500 500 Total: General Supplies - 2,592 - 148 (148) 3,500 3,352 OTHER EQUIPMENT STATE FUNDS - 700 - 9,577 (9,577) 15,000 5,423 FEDERAL FUNDS - 2,128 - - - 1,000 1,000 Total: Other Equipment - 2,828 - 9,577 (9,577) 16,000 6,423 CAMERAS STATE FUNDS - 6,493 - 86 (86) 100 14 Total: Cameras - 6,493 - 86 (86) 100 14 Total Expenditures 500 17,085 - 10,411 (10,411) 21,100 10,689 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (STATE FUNDS)77,472 (14,383) - (10,380) 10,380 (19,070) (8,690) BEGINNING FUND BALANCE (STATE FUNDS)7,519 84,991 70,608 70,608 60,228 60,228 ENDING FUND BALANCE (STATE FUNDS)84,991 70,608 70,608 60,228 10,380 41,158 51,538 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (FEDERAL FUNDS)4,278 14,194 - 46,794 (46,794) 44,794 (2,000) BEGINNING FUND BALANCE (FEDERAL FUNDS)- 4,278 18,472 18,472 65,266 65,266 ENDING FUND BALANCE (FEDERAL FUNDS)4,278 18,472 18,472 65,266 (46,794) 110,060 63,266 BUDGET AMENDMENT NOTES Account Name REVENUES 46,824 Total Revenues 46,824$ EXPENDITURES 21,100 Total Expenditures 21,100$ 25,724$ Expenditures Revenues Confiscated Assets Fund FY 2013 FY 2013 Amendment Reason Amended the budget for revenue sources to reflect the funds received Amended the expenditures to reflect funds anticipated to be spent before year-end TOTAL BUDGET AMENDMENTS Fiscal Year 2013 Budget Amendments 12 of 21 OPERATING GRANT FUND The Operating Grant Fund is used to account for certain budgeted items that receive funding from individual grants and that aren’t classified as “capital”. These funds are appropriated on an annual basis. Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj FED GOV GRANT/SAFER 54,586 27,153 - - - - - FED GOV GRANT/BULLETPROOF VEST - 2,629 - - - - - FED GOV GRANT/BYRNE-JAG - 14,618 - - - - - FED GOV GRANT/USGS GRANT 5,500 - - - - - - FED GOV GRANT/GCDD MINI GRANTS - 9,617 21,942 12,342 9,600 (9,599) 1 STATE GOV GRANT/INDIRECT/GEMA - 19,961 754 754 0 - 0 FULTON COUNTY GRANT/FRESH GRANT - 7,541 - - - - - INTEREST REVENUE 21 6 - 5 (5) 5 (0) OPERATING TRANSFER IN FROM GENERAL FUND 76,288 99,201 96,560 98,178 (1,618) 1,618 0 BUDGETED FUND BALANCE - - Total Revenue 136,395 180,726 119,256 111,279 7,977 (7,976) 1 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj General Administration SALARIES & WAGES REGULAR EMPLOYEES - 14,196 4,945 4,944 1 - 1 EMPLOYEE BENEFITS / 401A (SS MATCH)- 532 188 187 1 - 1 EMPLOYEE BENEFITS / FICA MEDICARE - 205 72 72 0 - 0 UNEMPLOYMENT INSURANCE - 28 11 10 1 - 1 PROFESSIONAL FEES - 285 - - - - - PRINTING - 27 - - - - - GENERAL SUPPLIES - 1,240 842 841 1 - 1 SUPPLIES/FOOD/MEALS - 864 - - - - - Total General Administration - 17,377 6,058 6,055 3 - 3 Police COMMUNICATIONS - 1,522 377 377 0 - 0 SUPPLIES/UNIFORMS - 2,629 - - - - - OTHER EQUIPMENT/AFIS - 14,618 - - - - - OTHER EQUIPMENT/RAPID ID - 19,005 - - - - - Total Police - 37,774 377 377 0 - 0 Fire SALARIES & WAGES/REGULAR EMPLOYEES 114,253 111,952 95,640 95,209 431 (431) 0 SALARIES & WAGES/HOLIDAY PAY 5,371 3,951 5,600 4,242 1,358 (1,357) 1 EMPLOYEE BENEFITS/401A (SS MATCH)4,537 4,414 3,590 3,848 (258) 258 0 EMPLOYEE BENEFITS/FICA MEDICARE 1,325 1,700 1,390 1,458 (68) 68 0 401A 1% MATCH - 78 - - - - - PENSION (GMEBS)3,663 3,586 6,601 3,113 3,488 (3,487) 1 Total Fire 129,148 125,681 112,821 107,870 4,951 (4,949) 2 Parks & Recreation PROFESSIONAL SERVICES - 3,106 - - - - - RENTAL VEHICLES - 3,946 - - - - - GENERAL SUPPLIES - 489 - - - - - Total Parks & Recreation - 7,541 - - - - - Total Expenditures 129,148 188,373 119,256 114,302 4,954 (4,949) 5 TOTAL REVENUES OVER/(UNDER) EXPENDITURES 7,247 (7,647) - (3,023) (3,027) BEGINNING FUND BALANCE 3,424 10,670 3,023 3,023 3,023 ENDING FUND BALANCE 10,670 3,023 3,023 0 (4) Operating Grant Fund Expenditures Revenues FY 2013 FY 2013 Fiscal Year 2013 Budget Amendments 13 of 21 OPERATING GRANT FUND BUDGET AMENDMENT NOTES Account Name REVENUES 1. GCDD Mini Grants (9,599) 2. Interest Revenues 5 3. Operating Transfer in from General Fund 1,618 Total Revenues (7,976)$ EXPENDITURES Fire/Salaries and Benefits (4,949) Total Expenditures (4,949)$ (3,027)$ TOTAL BUDGET AMENDMENTS Amendment Reason Decreased to reflect actual costs Amended to reflect revenues received Amended to reflect revenues received Increased to cover expenses incurred for the GCDD mini grant program not covered by the grant Fiscal Year 2013 Budget Amendments 14 of 21 HOTEL/MOTEL TAX FUND This fund is used to track the revenues and expenditures related to the hotel/motel excise tax. The City currently collects a 3% excise tax and transfers the funds to the Special Events Fund and the General Fund to be used to generate tourism for the area. Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj HOTEL/MOTEL EXCISE TAX 49,294 54,688 50,000 50,706 (706) 10,000 9,294 Total Revenue 49,294 54,688 50,000 50,706 (706) 10,000 9,294 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj OPERATING TRANSFER OUT TO GENERAL FUND 14,376 12,688 20,000 20,000 (0) - (0) OPERATING TRANSFER OUT TO SPECIAL EVENTS FUND 35,000 42,000 30,000 30,000 - 10,000 10,000 Total Expenditures 49,376 54,688 50,000 50,000 (0) 10,000 10,000 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (82) - - 706 - (706) BEGINNING FUND BALANCE 82 0 0 0 0 0 ENDING FUND BALANCE 0 0 0 706 0 (706) BUDGET AMENDMENT NOTES Account Name REVENUES Hotel/Motel Excise Tax 10,000 Total Revenues 10,000$ EXPENDITURES Operating Transfer Out to Special Events Fund 10,000 Total Expenditures 10,000$ -$ Expenditures Revenues Hotel/Motel Tax Fund FY 2013 FY 2013 Amendment Reason Increased due to hotel/motel excise tax collections trending higher than anticipated Increased to reflect the higher-than-anticipated revenues that are passed through to the Special Events Fund TOTAL BUDGET AMENDMENTS Fiscal Year 2013 Budget Amendments 15 of 21 CAPITAL PROJECTS FUND The Capital Projects Fund is used to track revenues and expenditures associated with capital construction, acquisition and maintenance. Appropriations in Capital Projects Fund are on a project-length basis and do not expire until the project is complete. According to the City’s budgetary policies, a major capital project generally is defined as an expenditure that has an expected useful life of more than 3 years with an estimated total cost of $50,000 or more, or an improvement/addition to an existing capital asset. (Refer to the following pages.) Fiscal Year 2013 Budget Amendments 16 of 21 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj INFRASTRUCTURE MAINTENANCE FEES 68,208 66,445 60,000 59,530 470 - 470 SIDEWALK REPLACEMENT 9,750 - - - - - - CRABAPPLE PAVING FUND 6,300 10,500 2,100 4,200 (2,100) 2,100 - TRAFFIC CALMING - - 5,800 5,800 - - - TREE RECOMPENSE - 3,500 2,500 2,500 - - - LANDFILL USE FEES 82,264 84,573 80,000 64,649 15,351 - 15,351 HYA FEES 9,375 7,363 10,000 - 10,000 - 10,000 INTEREST REVENUE 5,040 7,763 5,000 2,729 2,271 - 2,271 REALIZED GAIN OR LOSS ON INVESTMENTS 5,486 - - - - - - INSURANCE PROCEEDS/PUBLIC SAFETY - - 10,154 10,154 (0) - (0) INSURANCE PROCEEDS/PUBLIC WORKS 21,530 - - - - - - OTHER MISC REV/ATLANTA HIDTA STIPEND 3,000 1,500 3,000 - 3,000 - 3,000 OPERATING TRANSFER IN FROM GENERAL FUND 5,161,097 4,577,670 5,799,751 5,262,182 537,569 275,339 812,908 OPERATING TRANSFER IN FROM CAPITAL GRANT FUND - 90,000 - - - - - Total Revenue 5,372,050 4,849,314 5,978,305 5,411,744 566,561 277,439 844,000 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj Mayor & Council LAND ACQUISITION 1,645,456 - - - - - - BUILDINGS/FUTURE CITY FACILITIES - 330,584 78,172 41,734 36,438 - 36,438 Mayor & Council Total 1,645,456 330,584 78,172 41,734 36,438 - 36,438 Finance COMPUTER / SOFTWARE 13,279 - - - - - - Finance Total 13,279 - - - - - - Information Technology COMPUTER REFRESH 37,683 49,266 - - - - - Information Technology Total 37,683 49,266 - - - - - Police PUBLIC SAFETY COMMUNICATIONS - 1,830 1,798,170 35,908 1,762,262 - 1,762,262 VEHICLES / NEW VEHICLES 77,760 - - - - - - VEHICLES / REPLACEMENT RESERVE 31,088 276,468 229,743 207,120 22,623 - 22,623 COMPUTER / SOFTWARE 5,057 - - - - - - Police Total 113,905 278,298 2,027,913 243,028 1,784,885 - 1,784,885 Fire FIRE STATION IMPROVEMENTS - 24,094 65,912 17,344 48,568 - 48,568 VEHICLE REPLACEMENT RESERVE - 35,586 775,627 54,501 721,126 - 721,126 VEHICLES / FIRE APPARATUS 4,124 - - - - - - ADVANCED LIFE SUPPORT EQUIP 29,380 2,032 - - - - - AED UNITS - 32,914 19,078 2,648 16,430 - 16,430 MASS NOTIFICATION SIRENS - - 132,500 - 132,500 - 132,500 SCBA CASCADE TRAILER 49,088 - - - - - - Fire Total 82,592 94,626 993,117 74,493 918,624 - 918,624 Revenues Capital Projects Fund Expenditures FY 2013 FY 2013 Fiscal Year 2013 Budget Amendments 17 of 21 Capital Projects Fund Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj Public Works CONSTRUCTION INSPECTORS 20,978 - 59,892 - 59,892 - 59,892 GRAVEL ROADS MAINTENANCE 37,021 89,383 165,840 53,802 112,038 - 112,038 STORMWATER MAINTENANCE 51,012 157,459 233,096 7,272 225,824 - 225,824 NPDES PERMIT COMPLIANCE 32,782 67,599 465,500 51,020 414,480 - 414,480 PAVEMENT MANAGEMENT 2,763,745 705,469 3,369,953 1,055,964 2,313,989 - 2,313,989 PAVEMENT MGMT/CRABAPPLE PAVING FUND - - 18,900 - 18,900 2,100 21,000 SITE IMPROVEMENTS/PW YARD RELOCATION 14,835 9,988 75,177 18,550 56,627 - 56,627 INFRASTRUCTURE / TRAFFIC CALMING - 7,410 48,390 10,156 38,234 - 38,234 INFRASTRUCTURE / RESTRIPING 13,281 61,722 147,014 82,595 64,419 - 64,419 CAMBRIDGE SCHOOL ZONE EQUIP - - 27,500 27,500 - - - REPLACE SCHOOL ZONE FLASHERS - - 15,000 526 14,474 - 14,474 INFRASTRUCTURE / EDGE OF PAVEMENT - - 100,000 - 100,000 - 100,000 INFRASTRUCTURE / BRIDGE REPLACEMENT 109,747 569,142 544,489 100,800 443,689 - 443,689 INFRASTRUCTURE / SIDEWALKS 1,500 14,353 302,872 22,652 280,220 - 280,220 BETHANY@COGBURN RD INTERSECTION IMPROVMTS 17,911 419,628 111,991 37,765 74,226 - 74,226 HOPEWELL/FRANCIS/COGBURN INTERSECTION 81,324 20,259 890,520 38,442 852,078 - 852,078 HOPEWELL @ BIRMINGHAM INTERSECTION IMPROVMTS - 34,913 279,588 39,105 240,483 - 240,483 HOPEWELL @ BETHANY BND/BETHANY WAY - - 75,000 41,576 33,424 - 33,424 VEHICLES / NEW VEHICLES - - 30,678 - 30,678 - 30,678 Public Works Total 3,144,137 2,157,325 6,961,400 1,587,725 5,373,675 2,100 5,375,775 Parks & Recreation PROF FEEES/PARKS & REC 15 YEAR COMP PLAN - 430 24,570 - 24,570 - 24,570 PROF FEES/SIGN PROGRAM - - 15,000 1,795 13,205 - 13,205 PROF FEES/B'HAM PARK MASTER PLAN - 24,963 - - - - - FACILITY R&M/BETHWELL HOUSE RENOVATIONS 147,731 4,200 - - - - - RENTAL LAND & BUILDINGS/FCBOE LEASE - 214,580 - - - - - SITES / PARK LAND ACQUISTION 50,435 379,473 950,351 950,350 1 - 1 SITE IMPROVEMENT/CRABAPPLE CROSSING PARTNERSHIP 10,234 153,373 26,980 26,979 1 - 1 SITE IMPROVEMENT/CRABAPPLE COMM PARK - - - - - - - BUILDINGS/HOPEWELL HOUSE RENOVATIONS - - - - - 699,000 699,000 BUILDINGS / PARK IMPROVEMENTS - - - - - - - PARK & TRAIL EXPANSION - 3,360 1,443,718 67,262 1,376,456 (325,000) 1,051,456 TRAIL PLAN UPDATE - 15,000 - - - - - INFRASTRUCTURE / BELL PARK 35,456 10,769 38,288 - 38,288 - 38,288 Parks & Recreation Total 243,856 806,149 2,498,907 1,046,387 1,452,520 374,000 1,826,520 Community Development PROF FEES/TDR FEASIBILITY STUDY - 29,389 20,310 11,180 9,130 - 9,130 PROF FEES/CRABAPPLE MASTER PLAN 30,253 - - - - - - ARCHITECTURAL CODE - 33,466 1,034 68 966 - 966 FORM BASED CODE/TDR ORDINANCE - 580 28,220 22,420 5,800 - 5,800 GATEWAY SIGNAGE & HISTORIC MARKERS - - - - - 42,810 42,810 COMPREHENSIVE PLAN - - - - - - - ARNOLD MILL MASTER PLAN - - - - - - - PROPERTY / SITE IMPROVEMENTS - - - - - - - SITE IMPROVEMENT/TREE RECOMPENSE 620 - 18,005 2,075 15,930 - 15,930 VEHICLES / NEW VEHICLES - - - - - - - COMPUTER / SOFTWARE - - - - - - - Community Development Total 30,872 63,436 67,569 35,742 31,827 42,810 74,637 Unallocated CONTINGENCY - - 141,471 - 141,471 (141,471) - Unallocated Total - - 141,471 - 141,471 (141,471) - Total Expenditures 5,311,780 3,779,684 12,768,549 3,029,109 9,739,440 277,439 10,016,879 TOTAL REVENUES OVER/(UNDER) EXPENDITURES 60,270 1,069,630 (6,790,244) - BEGINNING FUND BALANCE 5,748,997 5,809,267 6,878,897 88,653 ENDING FUND BALANCE 5,809,267 6,878,897 88,653 88,653 FY 2013 Expenditures Fiscal Year 2013 Budget Amendments 18 of 21 Capital Projects Fund BUDGET AMENDMENT NOTES Account Name REVENUES 1. Crabapple Paving Fund 2,100 2. Operating Transfer from General Fund 275,339 Total Revenues 277,439$ EXPENDITURES 1. Pavement Management/Crabapple Paving Fund 2,100 2. Hopewell House Renovations 699,000 3. Park & Trail Expansion (325,000) 4. Gateway Signage & Historic Markers 42,810 5. Contingency (141,471) Total Expenditures 277,439$ -$ Amendment Reason Amended to reflect revenues received Increased to account for transferring the Hopewell House project and Gateway Signage & Historic Marker project from the Capital Grant Fund, as well as moving the costs associated with the IGA with Alpharetta for parks and recreation to the General Fund Increased to offset the revenue collected for this project Since this will not be partially funded with CDBG funds, this project has been transferred to the proper fund TOTAL BUDGET AMENDMENTS Increased to properly account for the portion of the project that is not funded with grant monies. This was initially budgeted in the Capital Grant Fund. Decreased to offset funding needed to cover projects that were transferred to the Capital Projects Fund The costs associated with the IGA with Alpharetta for parks and recreation has been moved to the General Fund since they are more "operating" in nature. The budget amendment is simply transferring the appropriations to the General Fund to offset the expenditure. Fiscal Year 2013 Budget Amendments 19 of 21 CAPITAL GRANT FUND The Capital Grant Fund is considered to be a capital project fund that accounts for capital grants used to finance major capital projects. Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj FED GOV GRANT/CDBG - - 170,000 - 170,000 (170,000) - STATE GOV GRANT/LMIG FUNDS - - 248,811 248,811 (0) - (0) STATE GOV GRANT/GDOT HPP FUNDS 343,830 135,418 7,559,147 296,269 7,262,878 - 7,262,878 STATE GOV GRANT/LCI FUNDS - 100,000 100,000 - 100,000 - 100,000 STATE GOV GRANT/GA URBAN FORESTRY GRANT - - - 20,000 (20,000) 20,000 - STATE GOV GRANT/MARTA GRANT 291,674 143,971 177,355 - 177,355 - 177,355 STATE GOV GRANT/SR 9 @ BETHANY BND - - 60,000 - 60,000 - 60,000 STATE GOV GRANT/GDOT LANDSCAPE - - 9,000 - 9,000 (4,938) 4,062 INTEREST REVENUE 1,692 1,840 1,500 976 524 - 524 OPERATING TRANSFER IN FROM GENERAL FUND 238,240 727,128 1,096,163 1,000,375 95,788 (566,872) (471,084) Total Revenue 898,440 1,108,358 9,421,976 1,566,431 7,855,545 (721,810) 7,133,735 Account Name FY 2011 Actuals FY 2012 Actuals Amended Budget Actuals as of 9/11/13 Remaining Budget Balance Requested Budget Amendment Remaining Budget Balance after Budget Adj Public Works INFRASTRUCTURE / BHAM @ PROVIDENCE 168,190 56,391 4,335,068 1,201,768 3,133,300 - 3,133,300 INFRASTRUCTURE/ARNOLDMILL@NEW PROVIDENCE 146,667 63,440 2,315,494 377,703 1,937,791 - 1,937,791 INFRASTRUCTURE/MAYFIELD@MID BROADWELL 113,326 155,915 2,713,129 115,990 2,597,139 - 2,597,139 INFRASTRUCTURE/MARTA 303,448 42,197 177,355 8,625 168,730 - 168,730 INFRASTRUCTURE/CRABAPPLE STREETSCAPE - - 125,000 - 125,000 - 125,000 INFRASTRUCTURE/DEERFIELD@MORRIS - - 350,000 - 350,000 - 350,000 INFRASTRUCTURE/SR 9@BETHANY BEND - - 75,000 - 75,000 - 75,000 Public Works Total 731,630 317,944 10,091,046 1,704,086 8,386,960 - 8,386,960 Community Development PROFESSIONAL FEES/LIVEABLE CENTERS INITIATIVE 11,000 114,000 120,000 - 120,000 - 120,000 PROFESSIONAL FEES/GA URBAN FORESTRY GRANT - 25,000 - - - - - GATEWAY SIGNAGE & HISTORIC MARKERS - - 50,000 - 50,000 (42,810) 7,190 HOPEWELL HOUSE IMPROVEMENTS - - 699,000 - 699,000 (699,000) - Community Development Total 11,000 139,000 869,000 - 869,000 (741,810) 127,190 Expenditures Total 742,630 456,944 10,960,046 1,704,086 9,255,960 (741,810) 8,514,150 TOTAL REVENUES OVER/(UNDER) EXPENDITURES 155,809 651,414 (1,538,070) (137,655) (1,400,415) 20,000 BEGINNING FUND BALANCE 801,186 956,996 1,608,410 1,608,410 70,340 ENDING FUND BALANCE 956,996 1,608,410 70,340 1,470,754 90,340 Revenues Capital Grant Fund FY 2013 FY 2013 Expenditures Fiscal Year 2013 Budget Amendments 20 of 21 CAPITAL GRANT FUND BUDGET AMENDMENT NOTES Account Name REVENUES 1. CDBG Funds (170,000) 2. GA Urban Forestry Grant 20,000 3. GDOT Landscape (4,938) 4. Operating Transfer in from the General Fund (566,872) Total Revenues (721,810)$ EXPENDITURES 1. Gateway Signage & Historic Markers (42,810) 2. Hopewell House Renovations (699,000) Total Expenditures (741,810)$ 20,000$ Amendment Reason As per the direction of the Council, CDBG funds will not be used in the renovations of the Hopewell House Increased to reflect funds received Decreased to reflect the grant funding approved for the gateway signage project TOTAL BUDGET AMENDMENTS Since CDBG funds will not be used for the Hopewell Renovation project, we will need to account for the project costs in the Capital Project Fund along with the portion of the Gateway Signage & Historic Markers project not associated with the grant funding. Decreased to move the portion of the project not associated with grant funding to the Capital Projects Fund Since this will not be partially funded with CDBG funds, this project has been transferred to the proper fund Fiscal Year 2013 Budget Amendments 21 of 21 HOME OF ' ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council FROM: City Manager DATE: September 6, 2013 AGENDA ITEM: Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2014 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. MEETING DATE: Monday, September 16, 2013 Regular City Council Meeting. BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES CITY ATTORNEY REVIEW REQUIRED: () YES () NOT APPROVED ( NO VNO APPROVAL BY CITY ATTORNEY () APPROVED ) NOT APPROVED PLACED ON AGENDA FOR: a 9 f 3 REMARKS © Your— PHONE: 678.242.25001 FAX: 678.242.2499 Green' ; Certifies iuP lU0 infoOcityofmiltonga.us i www.cityofmiltonga.us 11e' Community C h, 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 a Page 1 of 2 STATE OF GEORGIA FULTON COUNTY ORDINANCE NO. 13-09-186 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT THE FISCAL 2014 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA APPROPRIATING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, ADOPTING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. WHEREAS, the City Manager of the City of Milton has presented a proposed fiscal year 2014 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budgets is a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the fiscal year 2014 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s fiscal year 2014 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. Page 2 of 2 ADOPTED AND APPROVED this 16th day of September, 2013. CITY OF MILTON, GEORGIA By: ________________________ Joe Lockwood, Mayor _____________________________ ___________________________ Council Member Karen C. Thurman Council Member Burt Hewitt _____________________________ ____________________________ Council Member Matt Kunz Council Member Joseph Longoria _____________________________ ____________________________ Council Member Bill Lusk Council Member Lance Large Attest: _______________________________ Sudie AM Gordon, City Clerk First Reading: September 4, 2013 Second Reading: September 16, 2013 (SEAL) FY14BUDGET Annual Operating & Capital Budget Fiscal Year 2014 (October 1, 2013 through September 30, 2014) 13000 Deerfield Pkwy Suite 107G Milton, GA 30004 Phone: 678.242.2500 Fax: 678.242.2499 www.cityofmiltonga.us TABLE OF CONTENTS TRANSMITTAL LETTER ................................................................................................................. 1 LISTING OF POSITIONS .............................................................................................................. 10 GENERAL FUND........................................................................................................................... 12 BUDGET SUMMARY ....................................................................................................................... 13 REVENUES ................................................................................................................................... 14 EXPENDITURES ............................................................................................................................ 17 MAYOR AND CITY COUNCIL ................................................................................................. 18 CITY MANAGER ................................................................................................................... 19 CITY CLERK ........................................................................................................................ 21 GENERAL ADMINISTRATION ................................................................................................. 22 FINANCE ............................................................................................................................. 23 LEGAL ................................................................................................................................ 25 INFORMATION TECHNOLOGY ................................................................................................ 26 HUMAN RESOURCES ........................................................................................................... 28 RISK MANAGEMENT ............................................................................................................ 30 GENERAL GOVERNMENT BUILDINGS .................................................................................... 31 PUBLIC INFORMATION AND MARKETING ................................................................................ 32 MUNICIPAL COURT .............................................................................................................. 33 POLICE ............................................................................................................................... 35 FIRE ................................................................................................................................... 38 EMS OPERATIONS ............................................................................................................... 41 PUBLIC W ORKS .................................................................................................................. 42 PARKS AND RECREATION .................................................................................................... 44 COMMUNITY DEVELOPMENT ................................................................................................ 45 ECONOMIC DEVELOPMENT .................................................................................................. 47 DEBT SERVICE .................................................................................................................... 48 OTHER FINANCING USES ..................................................................................................... 49 OTHER COSTS (CONTINGENCY) ........................................................................................... 50 MAINTENANCE & OPERATING INITIATIVES ............................................................................. 51 SPECIAL REVENUE FUNDS ........................................................................................................ 79 SPECIAL EVENTS FUND ................................................................................................................ 80 CONFISCATED ASSETS FUND ........................................................................................................ 84 E-911 FUND ................................................................................................................................ 85 HOTEL/MOTEL TAX FUND ............................................................................................................. 86 CAPITAL PROJECTS FUND ........................................................................................................ 87 CAPITAL GRANT FUND ............................................................................................................. 137 September 16, 2013 To the Honorable Mayor, City Council and the Citizens of Milton: We respectfully submit for your consideration the City of Milton’s proposed balanced budget for fiscal year 2014 (FY 2014). An objective of the City’s budget is to provide a management tool by which our local government can unite its budgeting efforts to provide quality services while operating within available resources. This process results in an updating of the City’s on- going financial plan and provides a vehicle by which management decisions can be made as a result of the formulation and analysis of the respective data. BUDGET PROCESS AND OVERVIEW The fiscal year 2014 budget process began in July with distribution of historical data and forms to all the department directors. Each department formulated budgets in three major areas; maintenance & operating, operating initiatives, and capital project requests. Concurrent with departmental budgeting, finance staff completed the first draft of a salary/benefits budget as well as formulated initial revenue estimates. In late July, each department director met with the City Manager to review their budget requests. Each request was evaluated by the City Manager and the Assistant City Manager according to the priority specified by the department director and available funding. Consideration was also given to the strategies identified in the 2012-2015 Strategic Plan. The budget was presented for the first time during a special-called work session held on August 12, 2013. A public hearing was held during the September 4th council meeting where citizen input was encouraged. A second work session was held on September 9, 2013 to discuss further changes and to fine-tune the final draft. A second public hearing will be held during tonight’s meeting where the final budget will be presented. KEY BUDGET FACTORS, ISSUES, AND PRIORITIES As with previous years, the foundation for the fiscal year 2014 budget is based on three key financial factors: • Sustainability of existing services • Maintaining the quality of life for constituents, citizens, and businesses through capital programming • Enhancement to services through operating initiatives Sustainability of Existing Services and Enhancements through Operating Initiatives The fiscal year 2014 General Fund balanced budget of $20,241,309 is based on a millage rate of 4.731 mills, which is the same millage rate applied in previous fiscal years. This budget provides financial resources for the City of Milton to sustain the current levels of service and includes areas of improved service via operating initiatives. In appropriating the resources to sustain existing services, the following are the proposed projected revenue sources for the General Fund: Revenue Source Amount Percent Property Taxes 8,355,000 41.51% Other Taxes 9,052,000 44.97% Licenses & Permits 556,000 2.76% Charges for Services 419,860 2.09% Fines & Forfeitures 360,000 1.79% Investment Income 14,500 0.07% Miscellaneous Revenue 27,040 0.13% Other Financing Sources 44,000 0.22% Budgeted Fund Balance 1,299,110 6.45% Total 20,127,510 100.00% Property Taxes, 8,355,000 , 42% Other Taxes, 9,052,000 , 45% Licenses & Permits, 556,000 , 3% Charges for Services, 419,860 , 2% Fines & Forfeitures, 360,000 , 2% Investment Income, 14,500 , 0% Other Financing Sources, 44,000 , 0% Budgeted Fund Balance, 1,299,110 , 6% Revenue Sources FY 2014 Budget 2 Transmittal Letter Salary and Benefits Detail The salary and benefit budget is based upon approved positions and the associated benefit program costs. For FY 2014, direct City costs for salaries/benefits is $10,328,955, with $7,781,744 appropriated for salaries and $2,547,211 for benefits, making benefit costs 25% of the total salaries/benefit budget. As the City recognizes the cost of employee retention is less than employee turnover and recruitment, this budget includes a market adjustment of 2.5% for all personnel. This adjustment is prorated by the number of months each employee worked for City during FY 2013. The total City salary/benefits budget is approximately 51.9% of the total operating expenditures. Budget Summary by Department – General Fund Mayor and City Council The FY 2014 budget appropriation for the Mayor and Council is $191,576. This department is comprised of a Mayor and six Council Members. Salaries of the Mayor and Council are set by the City Charter. Each elected official receives an annual stipend for expenditure reimbursement. Appropriations for this year are relatively flat over the previous fiscal year. City Manager The fiscal year 2014 budget appropriation for the City Manager’s Department is $456,671. The City Manager is responsible for the overall management of all city functions and operations. The City Manager’s Department is comprised of the following employees: • City Manager • Assistant City Manager • Executive Aide The FY 14 budget shows a 59% increase in comparison to the prior year due in large part to the Assistant City Manager’s salary, benefits and associated expenditures being transferred from the Finance Department to the City Manager’s department. City Clerk The fiscal year 2014 budget appropriation for the City Clerk’s Department is $210,240. The Clerk is responsible for the compilation and publication of all council agendas. The City Clerk is holder of all City records, therefore is responsible for the records management program. The City Clerk’s Department is comprised of the following employees: • City Clerk • Receptionist The budget for this department is relatively flat over the previous year’s budget. FY 2014 Budget 3 Transmittal Letter Finance The total appropriation for the Finance Department for FY 2014 is $340,159. This department is responsible for managing the City’s financial assets and is comprised of the following employees: • Budget/Procurement Manager • Accounting Manager • Revenue Coordinator • Part-Time Revenue Clerk The appropriations for this department decreased by 30.8% in comparison to the prior year due to transferring the Assistant City Manager’s (formerly – Finance Director) salary, benefits and associated costs to the City Manager’s department. Legal Legal services are provided to the City through a contractual relationship with Jarrard and Davis, LLP. The budget for legal services and consultation is $230,000. This is the same as last year. Information Technology The fiscal year 2014 budget appropriation for the Information Technology (IT) Department is $580,075. IT is responsible for all technology and geographical information services. These services were formerly provided through an intergovernmental agreement (IGA) with Johns Creek. After careful consideration, we’ve determined it is more feasible to bring the IT Manager position in-house, while still partnering with Johns Creek for GIS services. There is an 8.4% decrease in the IT budget over the previous fiscal year due to bringing the IT Manager’s position in-house. Human Resources The Human Resources Department budget appropriation is $264,831. This department is in charge of recruitment, training and development, record keeping of all personnel data, and benefits. It currently consists of three employees: • Human Resources Director • Administrative Services Manager • Records Clerk There are two initiative requested for this department: • Tobacco Cessation Reimbursement = $9,100 (offset with revenues) • Employee Wellness Program = $10,000 Excluding the initiatives, there is a decrease of 8.4% in comparison to the FY 13 budget. FY 2014 Budget 4 Transmittal Letter Public Information and Marketing The FY 14 budget appropriation for the Public Information and Marketing department is $206,116. This department is responsible for informing the public through various media outlets of the news and events concerning the City and its citizens and ensuring the City’s image is protected. This department has also taken on the additional responsibilities of coordinating the City’s numerous special events throughout the year. It currently consists of three employees: • Communications Manager • Special Events & Projects Manager • Part-Time Community Builder The FY 14 appropriations are 19.1% higher than FY 13 due to the costs associated with the part-time employee now being accounted for in this department. Previously, this position was reported in the Operating Grant Fund since it was funded with the GCDD mini grant program. Municipal Court The fiscal year 2014 budget appropriation for Municipal Court is $246,985. The court staff is responsible for the operation of the City’s municipal court system, scheduling, processing, and tracking all violations issued by public safety and code enforcement personnel. The Court Department is comprised of the following employees: • Court Clerk • Municipal Judge and Substitute Judge • City Solicitor • Administrative Assistant • Bailiff • Part-Time Administrative Assistant Appropriations for this year are relatively flat over the previous fiscal year. Police Department The fiscal year 2014 budget appropriation for the Police Department is $3,220,238. It is comprised of the following employees: • Police Chief • Two Captains • Five Lieutenants • Four Sergeants • Three Detectives • One Community Outreach Officer • Sixteen Police Officers • One Part-Time School Crossing Guard • Administrative Assistant • Accreditation Manager • Records Clerk FY 2014 Budget 5 Transmittal Letter The FY 14 appropriations are 5.5% higher than the previous year due to the market adjustment in wages and the proposed increase in healthcare costs. Fire Department The Fire Department’s budget appropriation for FY 14 is $5,079,315. It is comprised of the following employees: • Fire Chief • Deputy Chief • Four Battalion Chiefs • Fire Marshal • EMS Trainer • Administrative Assistant • Twelve Captains • Twelve Fire Apparatus Operators • Twenty-four Firefighters There is one additional operating initiative proposed for the Fire Department budget: • Rescue Unit Staffing = $178,711 Appropriations for this department are 9.4% higher (excluding the initiative) than the previous year due to transferring the Permit Clerk from Community Development to an Administrative Assistant in the Fire Department and due to the market adjustment in the wages and proposed increase in healthcare costs. Public Works The fiscal year 2014 budget appropriation for public works is $1,775,643. Public Works is responsible for transportation and road repair and maintenance activities. It is comprised of the following employees (not including subcontracted personnel): • Director of Public Works • Transportation Engineer • Stormwater Engineer • Public Works Manager • Field Superintendent • Public Works Citizen Responder • Two Part-Time Equipment Operators Appropriations for this year are relatively flat over the previous fiscal year. Parks & Recreation The Parks and Recreation department appropriations for FY 14 are $978,476. It is comprised of the following employees: FY 2014 Budget 6 Transmittal Letter • Parks and Recreation Director • Recreation Program Coordinator • Part-Time Camp Director • Part-Time Camp Supervisor • Part-Time Lead Camp Counselor • Three Part-Time Camp Counselors The budget for this department increased by 67.1% over the previous year. This increase is attributable to the intergovernmental agreement with the City of Alpharetta which eliminates non-resident fees for programs in both cities. In the previous fiscal year, this expense was identified in the Capital Projects Fund. Recognizing it is more appropriately placed in the General Fund, it is being moved this year. Community Development The fiscal year 2014 budget appropriation for the Community Development department is $1,000,620. Community Development is responsible for all planning and zoning activities, as well as inspections and code enforcement. The Community Development Department is comprised of the following employees: • Director of Community Development • Three Planners • Environment Engineer/Arborist • Two Construction/Plans Review Inspectors • Two Code Enforcement Officers • Permit Technician (contractual) • Part-Time Permit Technician • Building Official (contractual) • Plans Examiner (contractual) • Two Building Inspectors (contractual) • Architect The budget for this department increased by 6.8% from FY 13 due to transitioning the Architect position in-house. The operating initiatives proposed in the Community Development department are: • Keep America Beautiful Annual Fees = $1,350 • TDR Ordinance – Arnold Mill Corridor = $9,000 • Architectural/Zoning Code – Arnold Mill Corridor = $25,000 Economic Development The Economic Development department appropriations for FY 14 are $54,285. This department is responsible for attracting and retaining businesses in Milton. There is one part-time employee that performs these duties. The department is pursuing the dedication of an opportunity zone in Milton during this fiscal year and securing a consultant to assist shows this department having FY 2014 Budget 7 Transmittal Letter appropriations 36.8% higher than previous years. This increase is expected only in FY 14. Other Budgeted Expenditures – Non-departmental Included in the expenditure appropriations are the following: • General supplies, pool vehicle gas and maintenance, and postage for City Hall totaling $37,794. • Property and liability insurance in the amount of $195,015. • City Hall lease, common area maintenance, and governmental facility maintenance in the amount of $444,900 • The third of five annual lease payments for a fire apparatus in the amount of $90,770. • As required in the adopted Budgetary Policies of the City, a 1% contingency has been appropriated. This totals $158,369 for FY 14. • An interfund transfer of $4,132,271 out of the General Fund and into the Capital Projects Fund in order to pay for the recommended capital projects for FY 14. Maintaining the Quality of Life for Constituents, Businesses, and Citizens through Capital Programming The City’s capital improvement program has the most visible and long-term effect on the quality of life for residential and commercial citizens and Milton’s visitors. As part of the capital planning process for fiscal year 2014, first priority was given to projects that would 1) maintain or repair the City’s current assets, 2) alleviate or mitigate a health/safety hazard, and 3) provide external funding toward a capital project. Secondary priority for funding considerations was given to projects that included long-term visioning and planning for the City of Milton. The appropriation for the fiscal year 2014 capital improvement program (CIP) is $4,340,271 and is detailed in the Capital Project Fund spreadsheets following this transmittal letter. As required by the adopted Budgetary Policies of the City, a 3% contingency has also been included totaling $126,416. FUND BALANCE An adequate level of fund balance (i.e., the difference between the City’s assets and liabilities) is essential to mitigate current and future risks and to ensure stable service levels. It also is a crucial consideration in long-term financial planning for capital projects. At the end of FY 12, the City’s General Fund fund balance totaled approximately $10.1 million. It is anticipated that the fund balance at the end of FY 13 will be around $8.5 million. This is $1.4 million more than anticipated. With that in mind, we are proposing to use these additional funds to offset a portion of the interfund transfer to the Capital Projects Fund to cover the second year costs of the public safety communications system and intersection improvement projects. FY 2014 Budget 8 Transmittal Letter BUDGET POLICY Annual budgets are adopted on a basis consistent with accounting practices as defined by generally accepted accounting principles for all funds. All annual appropriations lapse at year end except capital project and grant funds, which adopt project-length budgets. CLOSING It is our privilege to submit the FY 2014 Proposed Budget to Milton’s Mayor, City Council and Citizens. This budget illustrates the City’s dedication to providing the highest level of services while maintaining sound fiscal policies. We would like to thank all of the contributors for their diligent efforts in developing a budget that addresses the major policy goals of the City Council, while protecting the financial health of the City now and in the future. If in your review of this document you have any questions, please do not hesitate to contact us. Respectfully Submitted, Christopher J. Lagerbloom Stacey R. Inglis City Manager Assistant City Manager/Treasurer FY 2014 Budget 9 Transmittal Letter Department/Position Full-Time Positions Part-Time Positions Mayor & Council Mayor 1 Mayor Pro-Tem 1 Councilmember 5 Department Total 0 7 City Clerk City Clerk 1 Receptionist 1 Department Total 2 0 City Manager City Manager 1 Assistant City Manager 1 Executive Aide 1 Department Total 3 0 Communications Communications Manager 1 Special Events & Projects Manager 1 Community Builder 1 Department Total 2 1 Community Development Director of Community Development 1 Architect 1 Planner 3 Plan Review Engineer 1 Arborist 1 Construction Inspector 1 Code Enforcement Officer 2 Permit Technician 1 Sustainability Coordinator 1 Department Total 10 2 Court Court Clerk 1 Court Administrative Assistant 1 1 Judge 2 Bailiff 1 Court Solicitor 1 Department Total 2 5 Finance Budget and Procurement Manager 1 Accounting Manager 1 Revenue Coordinator 1 Revenue Clerk 1 Department Total 3 1 Fire Chief 1 Deputy Chief 1 Battallion Chief 4 City of Milton Listing of Positions FY 2014 Budget 10 Listing of Positions Department/Position Full-Time Positions Part-Time Positions City of Milton Listing of Positions Fire Marshall 1 Fire Captain 12 Fire Apparatus Operator 12 Firefighter 24 EMS Trainer 1 Administrative Assistant 1 Department Total 57 0 Human Resources Director of Human Resources 1 Administrative Services Manager 1 Records Clerk 1 Department Total 3 0 Information Technology IT Manager 1 Department Total 1 0 Parks Director of Parks and Recreation 1 Parks and Recreation Coordinator 1 Camp Director (summer)1 Camp Supervisor (summer)1 Lead Camp Counselor (summer)1 Camp Counselor (summer)3 Department Total 2 6 Police Chief 1 Captain 2 Lieutenant 5 Sergeant 4 Detective 3 Police Officer 16 Community Outreach Officer 1 Accreditation Manager 1 Administrative Assistant 1 Records Clerk 1 School Crossing Guard 1 Department Total 35 1 Public Works Director of Public Works 1 Transportation Engineer 1 Stormwater Engineer 1 Manager Public Works 1 PW Field Superintendent 1 Citizen Responder 1 Equipment Operator 2 Department Total 6 2 Total 126 25 FY 2014 Budget 11 Listing of Positions General Fund FY 2014 Budget 12 General Fund Budget Requests City Manager Approved Approved Budget Revenues Taxes 18,419,173 17,893,895 17,372,550 17,407,000 17,407,000 - Licenses & Permits 388,222 492,538 527,900 556,000 556,000 - Charges for Services 395,604 450,141 355,470 419,860 419,860 - Fines & Forfeitures 431,401 483,242 361,000 360,000 360,000 - Investment Income 23,214 16,412 13,000 14,500 14,500 - Contributions & Donations - 5,875 12,198 - - - Miscellaneous Revenue 119,692 75,409 45,408 27,040 27,040 - Other Financing Sources 14,376 15,163 44,000 44,000 44,000 - Total Revenues 19,791,682 19,432,673 18,731,526 18,828,400 18,828,400 - Expenditures Mayor & Council 143,207 173,224 188,877 191,576 191,576 - City Manager 287,427 290,917 288,157 456,671 456,671 - City Clerk 203,138 207,949 218,385 301,882 210,240 - General Administration 29,866 40,157 39,664 37,794 37,794 - Finance 462,168 458,680 491,538 340,159 340,159 - Legal 195,979 231,642 230,000 230,000 230,000 - Information Technology 448,021 484,523 631,976 654,208 580,075 - Human Resources 218,681 236,799 289,026 264,831 264,831 - Risk Management 159,036 181,587 195,015 195,015 195,015 - General Govt Buildings 543,754 523,200 352,402 444,900 444,900 - Public Info & Marketing 80,257 86,813 172,990 206,116 206,116 - Municipal Court 207,261 227,666 238,324 246,985 246,985 - Police 2,432,095 2,701,521 3,050,934 3,220,280 3,220,238 - Fire 3,929,420 4,115,746 4,644,572 5,079,315 5,079,315 - EMS Operations 132,250 132,250 132,250 - - - Public Works 1,323,860 1,490,622 1,730,612 1,790,643 1,775,643 - Parks & Recreation 313,815 367,880 585,444 983,476 978,476 - Community Development 699,316 802,453 936,621 1,015,620 1,000,620 - Economic Development - - 39,673 54,285 54,285 - Debt Service 716,541 807,310 90,770 90,770 90,770 - Other Financing Uses 5,475,625 5,404,000 6,992,474 9,204,831 4,132,271 - Contingency - - 145,472 170,238 158,369 - M&O Initiatives - - 1,219,260 233,161 Total Expenditures 18,001,719 18,964,938 21,685,176 26,398,855 20,127,510 - Total Revenues Over/(Under) Expenditures 1,789,962 467,735 (2,953,650) (7,570,455) (1,299,110) - Beginning Fund Balance 7,845,983 9,635,945 10,103,680 7,150,030 7,150,030 7,150,030 Ending Fund Balance 9,635,945 10,103,680 7,150,030 (420,425) 5,850,921 7,150,030 General Fund Summary Actuals FY 2011 Actuals FY 2012 FY 2014 Amended Budget FY 2013 FY 2014 Budget 13 General Fund Revenues FY 2014 Budget 14 General Fund Account Name FY 2011 Actuals Budget Requests City Manager Approved Approved Budget TAXES Current Yr Property Taxes-Real 7,783,723 8,007,886 7,800,000 7,800,000 7,800,000 Current Yr Property Taxes-Utility 51,028 59,227 59,000 59,000 59,000 Prior Yr Property Taxes-Real 1,473,948 307,548 290,000 290,000 290,000 Current Yr Prop Taxes-Personal 182,242 204,611 180,000 180,000 180,000 Motor Vehicle Tax 548,181 575,665 550,000 550,000 550,000 Intangible Tax 175,875 237,498 200,000 230,000 230,000 Prior Yr Prop Taxes-Personal 15,349 4,184 4,100 5,000 5,000 Real Estate Transfer Tax 43,544 53,571 50,000 55,000 55,000 Franchise Fees 1,925,622 1,842,164 1,800,000 1,800,000 1,800,000 Local Option Sales Tax 3,720,147 3,982,249 4,000,000 4,000,000 4,000,000 Alcohol Beverage Excise Tax 282,096 293,425 280,000 285,000 285,000 Business & Occupation Tax 576,349 613,094 585,000 590,000 590,000 Insurance Premium Tax 1,531,938 1,627,175 1,500,000 1,500,000 1,500,000 Financial Institution Tax 30,899 32,795 33,900 33,000 33,000 Penalties & Interest-Real Prop 70,352 32,758 29,000 20,000 20,000 Penalties & Interest-Pers Prop 231 775 950 1,000 1,000 Penalties & Interest-Business Lic 7,525 15,420 5,000 6,000 6,000 Penalties & Interest-Other 123 3,851 5,600 3,000 3,000 Total: Taxes 18,419,173 17,893,895 17,372,550 17,407,000 17,407,000 - LICENSES & PERMITS Alcohol Beverage Licenses 142,425 135,851 134,000 135,000 135,000 Advertising Fee 1,800 1,200 1,000 1,000 1,000 Pouring Permit 5,111 6,620 5,000 5,000 5,000 Solicitation Permit 390 195 100 300 300 Zoning & Land Use Permits 6,300 11,107 13,000 13,000 13,000 Land Disturbance 18,954 14,143 25,000 75,000 75,000 Modification 700 1,600 1,000 500 500 Variance 7,250 6,200 5,500 2,000 2,000 Seasonal & Special Events 860 1,360 800 700 700 Sign Permits 3,750 1,625 2,000 1,000 1,000 Building Permits 200,276 311,864 340,000 320,000 320,000 NPDES Fees 406 774 500 2,500 2,500 Total: Licenses & Permits 388,222 492,538 527,900 556,000 556,000 - CHARGES FOR SERVICES Precious Metals Work Permit Admin Fee - - - - - Finance Admin Fee 64,044 65,532 59,000 60,000 60,000 Court Admin Fee 171,153 187,144 150,000 150,000 150,000 Maps & Cert Letters 180 150 150 150 150 Plan Review Fees 60,308 104,363 65,000 100,000 100,000 Open Records Fees 830 854 600 350 350 Online Payment Convenience Fee 140 3,981 7,000 4,000 4,000 Development Bond Fee 200 4,450 1,000 500 500 Election Qualifying Fee 1,950 - 2,640 - - Accident Reports 5,220 3,632 1,000 1,000 1,000 Expungement Fees 1,825 1,955 1,700 1,700 1,700 Alarm Registration 7,825 5,450 - - - False Alarms 20,050 6,300 9,000 6,500 6,500 Fire Plan Review 1,635 543 700 600 600 Fire Inspection 2,200 2,850 2,000 2,000 2,000 Fingerprinting Fee - - - 700 700 Fingerprinting/Gold Buyers/Pawn Shops - - - 100 100 Medical Reimbursement - - - 10,000 10,000 CPR Classes 45 65 - 250 250 FY 2012 Actuals Revenues FY 2014 FY 2013 Amended Budget FY 2014 Budget 15 General Fund Account Name FY 2011 Actuals Budget Requests City Manager Approved Approved Budget FY 2012 Actuals Revenues FY 2014 FY 2013 Amended Budget Self Defense Class - - - 1,000 1,000 Background Check Fees 14,155 14,095 12,000 12,000 12,000 Activity Fees/Camp Bethwell 18,046 - - - - Activitiy Fees/Joyful Soles 12,415 13,019 12,000 26,950 26,950 Facility Rental 1,153 1,648 1,500 2,000 2,000 Activity Commissions 12,079 33,899 30,000 40,000 40,000 Bad Check Fees 150 210 180 60 60 Total: Charges for Services 395,604 450,141 355,470 419,860 419,860 - FINES & FORFEITURES Fines & Forfeitures 431,177 483,242 360,000 360,000 360,000 Ordinance Fines 225 - 1,000 - - Total: Fines & Forfeitures 431,401 483,242 361,000 360,000 360,000 - INVESTMENT INCOME Interest Revenue 5,306 3,720 3,000 2,500 2,500 Realized Gain/Loss on Investmt 17,908 12,692 10,000 12,000 12,000 Total: Investment Income 23,214 16,412 13,000 14,500 14,500 - CONTRIBUTIONS & DONATIONS Donation Revenue-Pub Sfty - - 1,358 - - Donation Revenue-Public Safety Fd - 5,875 3,317 - - Donation Revenue-R.A.D. - - 1,000 - - Donation Revenue-Golf Tournament - - 6,435 - - Donation Revenue-Community Development - - 88 - - Total: Contributions & Donations - 5,875 12,198 - - - MISCELLANEOUS REVENUE Cell Tower Lease 74,685 17,940 17,940 17,940 17,940 Lease-15315 Thompson Rd - - 4,770 - - Lease-15260 Bell Park Rd - - 50 - - Insurance Proceeds - 238 2,642 - - Insurance Proceeds-Pub Sfty 293 19,846 5,722 - - Insurance Proceeds-PW 7,350 10,902 6,784 - - Other Misc Revenue 37,363 26,096 7,500 9,100 9,100 Over/Short Cash Drawer 0 1 - - - Evidence Room Unclaimed Cash - 386 - - - Total: Miscellaneous Revenue 119,692 75,409 45,408 27,040 27,040 - OTHER FINANCING SOURCES Operating Transfers In-Htl/Mtl Fd 14,376 12,688 20,000 20,000 20,000 Sale of Surplus Equipment - 2,474 24,000 24,000 24,000 Total: Other Financing Sources 14,376 15,163 44,000 44,000 44,000 - TOTAL $ 19,791,682 $ 19,432,673 $ 18,731,526 $ 18,828,400 $ 18,828,400 $ - FY 2014 Budget 16 General Fund Expenditures FY 2014 Budget 17 General Fund Account Name FY 2011 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 101,587 101,000 101,389 101,001 101,001 STIPEND / THURMAN 79 477 2,000 2,000 2,000 STIPEND / KUNZ 585 3,314 2,000 2,000 2,000 STIPEND / LUSK - - 2,000 2,000 2,000 STIPEND / HEWITT - - 2,000 2,000 2,000 STIPEND / LONGORIA 213 418 2,000 2,000 2,000 STIPEND / LARGE 188 560 2,000 2,000 2,000 STIPEND / LOCKWOOD 813 819 3,000 3,000 3,000 Total: Salaries & Wages 103,465 106,588 116,389 116,001 116,001 - Employee Benefits EMPLOYEE BENEFITS / 401A (SS MATCH)3,839 3,778 3,813 3,791 3,791 EMPLOYEE BENEFITS / FICA MEDICARE 1,477 1,465 1,358 1,468 1,468 UNEMPLOYMENT INSURANCE 214 256 438 385 385 WORKER'S COMPENSATION (1,210) 148 139 381 381 Total: Employee Benefits 4,321 5,646 5,748 6,025 6,025 - Purchased Professional and Technical Services PROFESSIONAL FEES 18,700 - - - FACILITATOR/CONFERENCE 9,153 6,800 3,306 6,800 6,800 PROGRESS PARTNERS - - 25,000 25,000 25,000 Total: Purchased Professional and Technical Services 9,153 25,500 28,306 31,800 31,800 - Other Purchased Services ADVERTISING: High School Booster Ads 400 800 1,150 1,150 1,150 PRINTING: Business Cards, Name Badges 154 307 700 600 600 TRAVEL GENERAL 527 2,103 - - - ANNUAL GMA CONFERENCE 6,290 8,043 7,000 7,000 7,000 RETREAT - 254 - - - MAYOR'S DAY - 254 2,420 2,500 2,500 Total Travel 6,817 10,400 9,420 9,500 9,500 - DUES AND FEES GREATER NORTH FULTON CHAMBER 5,000 3,750 5,000 5,000 5,000 NORTH FULTON BUSINESS EXPO 1,500 700 - - - GEORGIA MUNICIPAL ASSOCIATION ANNUAL FEES 4,924 10,131 11,176 11,200 11,200 ARC REGISTRATION-LUNCH AND LEARN 30 - - - - Total Dues and Fees 11,454 14,581 16,176 16,200 16,200 - EDUCATION & TRAINING ANNUAL GMA CONFERENCE COSTS - 4,240 5,106 4,200 4,200 MAYOR'S DAY - 3,510 2,082 2,500 2,500 ELECTED OFFICIALS TRAINING 5,563 - 1,800 1,800 1,800 Total Education & Training 5,563 7,750 8,988 8,500 8,500 - Total: Other Purchased Services 24,388 33,838 36,434 35,950 35,950 - Supplies SUPPLIES / GENERAL SUPPLIES 313 286 500 500 500 SUPPLIES / FOOD/MEALS: Citizen Meetings 1,294 1,042 1,000 800 800 Total: Supplies 1,607 1,328 1,500 1,300 1,300 - Other Costs PAYMENT TO OTHERS / NON-RECURRING 274 323 500 500 500 Total: Other Costs 274 323 500 500 500 - Total: Mayor & Council 143,207 173,224 188,877 191,576 191,576 - FY 2012 Actuals Mayor & Council FY 2014 FY 2013 Amended Budget FY 2014 Budget 18 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 231,057 192,511 204,739 336,583 336,583 SALARIES AND WAGES / CAR ALLOWANCE 7,228 7,200 7,200 7,200 7,200 Total: Salaries & Wages 238,284 199,711 211,939 343,783 343,783 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 13,822 15,062 18,960 28,958 28,958 EMPLOYEE BENEFITS / 401A (SS MATCH)7,430 5,828 6,649 12,506 12,506 EMPLOYEE BENEFITS / FICA MEDICARE 3,338 2,771 2,958 4,837 4,837 401A 1% MATCH 2,205 1,454 2,040 3,334 3,334 PENSION (GMEBS)3,531 9,089 13,717 30,010 30,010 UNEMPLOYMENT INSURANCE 100 103 122 165 165 WORKER'S COMPENSATION (1,252) 640 867 1,312 1,312 FLEXIBLE SPENDING 2,400 2,400 - - - Total: Employee Benefits 31,575 37,347 45,313 81,122 81,122 - Purchased Professional and Technical Services PROFESSIONAL FEES STAFF RETREAT - 4,225 1,818 3,000 3,000 STAKEHOLDER SURVEY - - - - - ICMA LOCAL GOVT RESEARCH COLLABERATIVE - - - 5,000 5,000 OTHER 661 25,250 5,000 - - Total: Professional Fees 661 29,475 6,818 8,000 8,000 - Total: Purchased Professional and Technical Services 661 29,475 6,818 8,000 8,000 - Other Purchased Services COMMUNICATIONS 1,740 1,592 2,000 3,500 3,500 COMMUNICATIONS/POSTAGE - 7 225 200 200 PRINTING: Business Cards 155 93 158 176 176 TRAVEL GMA CONFERENCE 1,558 1,176 1,275 1,275 1,275 ICMA CONFERENCE 3,992 347 5,250 3,500 3,500 LEADERSHIP ICMA 4,452 2,267 - - - GCCMA CONFERENCE 609 - 500 500 500 OTHER 661 48 6,000 - - Total: Travel 11,272 3,838 13,025 5,275 5,275 - DUES AND FEES ICMA 1,121 881 1,754 2,800 2,800 GCCMA 125 52 125 125 125 CIVIC ORGANIZATION DUES - 275 1,100 2,400 2,400 ALLIANCE FOR INNOVATION - - - 2,500 2,500 GFOA MEMBERSHIP - - - 225 225 GGFOA MEMBERSHIP - 50 50 OTHER 49 - 174 - - Total: Dues and Fees 1,295 1,208 3,153 8,100 8,100 - EDUCATION & TRAINING GMA CONFERENCE 555 515 - 550 550 ICMA CONFERENCE - - 2,682 3,000 3,000 LEADERSHIP ICMA - - - - - GCCMA CONFERENCE - - 425 425 425 OTHER 305 1,265 300 300 300 Total: Education & Training 860 1,780 3,407 4,275 4,275 - MAINTENANCE CONTRACTS CONTRACT LABOR - 13,635 - - - GO-TO MEETING - 588 49 - - Total: Maintenance Contracts - 14,223 49 - - - Total: Other Purchased Services 15,322 22,742 22,017 21,526 21,526 - City Manager FY 2014 FY 2013 Amended Budget FY 2014 Budget 19 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget City Manager FY 2014 FY 2013 Amended Budget Supplies SUPPLIES / GENERAL SUPPLIES 573 680 950 1,000 1,000 SUPPLIES / FOOD/MEALS 1,012 674 1,000 1,000 1,000 Total: Supplies 1,585 1,354 1,950 2,000 2,000 - Machinery & Equipment OTHER EQUIPMENT - 289 120 240 240 Total: Machinery & Equipment - 289 120 240 240 - Total: City Manager 287,427 290,917 288,157 456,671 456,671 - FY 2014 Budget 20 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 139,690 123,446 121,700 107,736 107,736 Total: Salaries & Wages 139,690 123,446 121,700 107,736 107,736 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 11,745 7,518 22,260 18,106 18,106 EMPLOYEE BENEFITS / 401A (SS MATCH)5,238 4,615 5,439 4,018 4,018 EMPLOYEE BENEFITS / FICA MEDICARE 1,986 1,755 2,104 1,554 1,554 401A 1% MATCH 210 268 1,099 1,072 1,072 PENSION (GMEBS)3,531 6,360 8,100 9,642 9,642 UNEMPLOYMENT INSURANCE 299 97 238 110 110 WORKER'S COMPENSATION 891 875 343 407 407 FLEXIBLE SPENDING 2,400 2,400 4,800 4,800 4,800 Total: Employee Benefits 26,300 23,887 44,383 39,709 39,709 - Purchased Professional and Technical Services PROFESSIONAL FEES: Election Costs - 345 - 103,642 12,000 Total: Purchased Professional and Technical Services - 345 - 103,642 12,000 - Other Purchased Services COMMUNICATIONS 770 711 715 715 715 POSTAGE 27 - 350 400 400 ADVERTISING 759 951 900 800 800 PRINTING: Name plates, business cards, general 31 419 400 500 500 TRAVEL CVIOG 460 582 720 720 720 GMA ANNUAL CONFERENCE 839 - - - - GRA ANNUAL CONFERENCE 312 - - - Total: Travel 1,299 894 720 720 720 - DUES AND FEES GMC/FOA - - 60 60 60 GEORGIA RECORDS ASSOCIATION - 20 - - - MISC 20 - - - - Total: Dues and Fees 20 20 60 60 60 - EDUCATION & TRAINING CVIOG - 710 800 800 800 GMA ANNUAL CONFERENCE 370 - - - - GRA ANNUAL CONFERENCE 250 - - - Total: Education & Training 370 960 800 800 800 - CONTRACT LABOR 1,029 16,908 - MAINTENANCE CONTRACTS MUNICODE 10,250 13,741 21,957 20,000 20,000 GRANICUS 21,200 24,580 26,000 26,000 26,000 Total: Maintenance Contracts 31,450 38,322 47,957 46,000 46,000 - Total: Other Purchased Services 35,755 59,185 51,902 49,995 49,995 - Supplies SUPPLIES / GENERAL SUPPLIES 1,394 1,086 400 800 800 SUPPLIES / FOOD/MEALS - - - - - Total: Supplies 1,394 1,086 400 800 800 - Total: City Clerk 203,138 207,949 218,385 301,882 210,240 - City Clerk FY 2014 FY 2013 Amended Budget FY 2014 Budget 21 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Purchased Professional and Technical Services PROFESSIONAL FEES EXTINGUISHERS 94 526 720 720 720 Total: Professional Fees 94 526 720 720 720 - Total: Purchased Professional and Technical Services 94 526 720 720 720 - Purchased-Property Services VEHICLE REPAIRS & MAINTENANCE - 40 900 1,000 1,000 Total: Purchased-Property Services - 40 900 1,000 1,000 - Other Purchased Services COMMUNICATIONS / POSTAGE 7,330 8,416 6,500 2,000 2,000 DUES AND FEES: Costco Membership 50 - 130 130 130 MAINTENANCE CONTRACTS COFFEE SERVICE - - - - - SHREDDING 1,074 986 1,000 2,700 2,700 POSTAGE MACHINE & FOLDER/INSERTER - - 3,494 3,744 3,744 Total: Maintenance Contracts 1,074 986 4,494 6,444 6,444 - Total: Other Purchased Services 8,454 9,402 11,124 8,574 8,574 - Supplies GENERAL SUPPLIES OFFICE SUPPLIES 10,503 12,803 11,000 11,000 11,000 TONER 10,211 15,418 15,000 15,000 15,000 Total: General Supplies 20,714 28,222 26,000 26,000 26,000 - SUPPLIES / GASOLINE/DIESEL 604 1,226 920 1,500 1,500 Total: Supplies 21,318 29,448 26,920 27,500 27,500 - Machinery & Equipment FURNITURE & FIXTURES - 741 - - - Total: Machinery & Equipment - 741 - - - - Total: General Administration 29,866 40,157 39,664 37,794 37,794 - General Administration FY 2014 FY 2013 Amended Budget FY 2014 Budget 22 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 293,907 296,819 320,083 192,902 192,902 Total: Salaries & Wages 293,907 296,819 320,083 192,902 192,902 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 33,072 28,511 27,617 27,363 27,363 EMPLOYEE BENEFITS / 401A (SS MATCH)11,022 11,100 12,100 7,190 7,190 EMPLOYEE BENEFITS / FICA MEDICARE 4,022 4,027 4,500 2,781 2,781 401A 1% MATCH 2,248 2,496 2,930 1,751 1,751 PENSION (GMEBS)5,885 10,964 21,562 15,753 15,753 UNEMPLOYMENT INSURANCE 153 196 380 220 220 WORKER'S COMPENSATION 970 1,199 827 728 728 FLEXIBLE SPENDING 4,800 1,800 4,200 4,200 4,200 Total: Employee Benefits 62,172 60,293 74,116 59,986 59,986 - Purchased Professional and Technical Services ADMINISTRATIVE FEES BANK FEES 4,138 4,129 1,851 - - CREDIT CARD FEES 34,145 33,443 36,000 35,000 35,000 Total: Administrative Fees 38,283 37,572 37,851 35,000 35,000 - PROFESSIONAL FEES VALUATION ADVISORY GROUP 3,500 - - - - DUNS & BRADSTREET - - - - - AUDIT FEES 41,935 40,030 31,062 30,500 30,500 FINANCIAL ADVISOR - - - - - Total: Professional Fees 45,435 40,030 31,062 30,500 30,500 - Total: Purchased Professional and Technical Services 83,718 77,602 68,913 65,500 65,500 - Other Purchased Services COMMUNICATIONS 723 726 830 - - POSTAGE 9,962 4,990 8,200 7,500 7,500 ADVERTISING: Public Hearings & Bids 2,469 2,331 4,500 3,500 3,500 PRINTING CITY CHECKS 419 887 1,150 1,000 1,000 PROPERTY TAX BILLS 5,008 3,154 5,800 4,000 4,000 BUSINESS CARDS 31 - 193 186 186 Total: Printing 5,458 4,041 7,143 5,186 5,186 - TRAVEL CVIOG - - 1,103 1,000 1,000 GGFOA CONFERENCE - 508 254 - - OTHER 582 14 310 - - Total: Travel 582 522 1,667 1,000 1,000 - DUES AND FEES GFOA MEMBERSHIP 225 150 225 - - GGFOA MEMBERSHIP 50 50 50 50 50 CAFR AWARD FEES 435 435 435 435 435 GOV DEALS - - 1,725 2,000 2,000 CIVIC ORGANIZATION DUES - - 1,064 - - OTHER 20 - - - - Total: Dues & Fees 730 635 3,499 2,485 2,485 - EDUCATION & TRAINING CARL VINSON TRAINING 358 129 658 900 900 GGFOA CONFERENCE - 295 595 - - GFOA CPFO CERTIFICATION - - - - - OTHER 580 45 285 - - Total: Education & Training 938 469 1,538 900 900 - CONTRACT LABOR - 9,700 - - - Finance FY 2014 FY 2013 Amended Budget FY 2014 Budget 23 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Finance FY 2014 FY 2013 Amended Budget MAINTENANCE CONTRACTS - 374 184 - - Total: Other Purchased Services 20,862 23,788 27,561 20,571 20,571 - Supplies SUPPLIES / GENERAL SUPPLIES 564 179 850 1,200 1,200 Total: Supplies 564 179 850 1,200 1,200 - Machinery & Equipment FURNITURE & FIXTURES 946 - - OTHER EQUIPMENT OTHER EQUIP/CELL PHONES - - 15 - - Total: Machinery & Equipment 946 - 15 - - - Total: Finance 462,168 458,680 491,538 340,159 340,159 - FY 2014 Budget 24 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Purchased Professional and Technical Services PROFESSIONAL FEES / LEGAL FEES 195,979 231,642 230,000 230,000 230,000 Total: Purchased Professional and Technical Services 195,979 231,642 230,000 230,000 230,000 - Total: Legal 195,979 231,642 230,000 230,000 230,000 - Legal FY 2014 FY 2013 Amended Budget FY 2014 Budget 25 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 18,590 - - - 85,001 Total: Salaries & Wages 18,590 - - - 85,001 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 659 - - - 9,501 EMPLOYEE BENEFITS / 401A (SS MATCH)697 - - - 3,188 EMPLOYEE BENEFITS / FICA MEDICARE 253 - - - 1,233 401A 1% MATCH - - - - 416 PENSION (GMEBS)4,708 - - - 7,650 UNEMPLOYMENT INSURANCE - - - - 55 WORKER'S COMPENSATION 799 286 - - 323 Total: Employee Benefits 7,116 286 - - 22,366 - Purchased Professional and Technical Services PROFESSIONAL FEES 1,725 - 18,467 20,000 28,500 Total: Purchased Professional and Technical Services 1,725 - 18,467 20,000 28,500 - Other Purchased Services COMMUNICATIONS CELL PHONE 1,659 774 819 1,000 1,000 FIRE DEPT POTS LINES 11,256 11,179 11,491 12,000 12,000 ATT - CITY HALL POTS LINES/BANDWITH 89,359 101,893 79,200 94,200 94,200 ATT - PUBLIC SAFETY BANDWITH - 4,209 17,600 20,000 20,000 POSTAGE 43 - - - - Total: Communications 102,317 118,055 109,110 127,200 127,200 - CONTRACT LABOR 6,860 - - MAINTENANCE CONTRACTS - OPTIVIEW 12,100 16,575 21,850 13,000 13,000 GODADDY .COM - - 1,225 1,425 1,425 EXPERTS-EXCHANGE 155 155 160 160 160 ENERGOV 26,544 7,695 12,147 26,544 26,544 ARC GIS 7,700 5,133 7,726 7,800 7,800 SHORETEL 5,874 1,847 6,463 5,000 5,000 INCODE - 15,293 20,454 22,500 22,500 MDS MAINTENANCE 6,000 - - - - ALEN SIMS 2,220 1,440 1,800 1,800 1,800 OFFSITE BACKUP 9,850 8,975 8,175 13,000 13,000 FIREHOUSE 9,285 6,964 10,966 13,846 13,846 NETMOTION 1,506 2,485 5,034 7,183 7,183 GUARDIAN TRACKING 680 340 1,156 1,200 1,200 OSSI 26,576 29,046 32,118 33,000 33,000 DIGICERT 328 367 226 350 350 SYMANTEC ANTI-VIRUS - 1,867 934 - - IT IGA JOHNS CREEK 186,141 224,084 239,000 255,000 65,000 BARRACUDA MESSAGE MAINT.3,652 2,561 3,123 4,415 4,415 L-3 COMMUNICATIONS - - 9,899 11,250 11,250 EMS TRAINING AIDS - 2,813 3,538 3,538 3,538 PINPOINT - - - 3,180 3,180 MICROPAVER - - - 550 550 Total: Maintenance Contracts 298,611 327,639 385,994 424,741 234,741 - Total: Other Purchased Services 407,788 445,694 495,104 551,941 361,941 - Supplies SUPPLIES / GENERAL SUPPLIES 113 - - - - PRINTER MAINTENANCE KITS 651 891 1,159 1,500 1,500 PLOTTER INK 324 557 264 750 750 PLOTTER PAPER 649 534 300 750 750 Information Technology FY 2014 FY 2013 Amended Budget FY 2014 Budget 26 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Information Technology FY 2014 FY 2013 Amended Budget Total: General Supplies 1,737 1,983 1,723 3,000 3,000 - SUPPLIES / FOOD/MEALS - - - Total: Supplies 1,737 1,983 1,723 3,000 3,000 - Machinery & Equipment COMPUTER / SOFTWARE 50 1,556 4,000 4,000 4,000 OSSI JAIL MODULE - - 9,000 9,000 9,000 Total: Computer/Software 50 1,556 13,000 13,000 13,000 - COMPUTER / HARDWARE 1,477 27,093 82,076 50,000 50,000 OTHER EQUIPMENT COMPUTER EQUIP&SUPPLIES 7,878 3,071 5,940 4,000 4,000 DESKTOP PRINTERS 576 1,122 14,598 11,200 11,200 CITY PHONE SYSTEM 165 2,382 1,000 1,000 1,000 SCANNERS - 1,335 - CELL PHONES 918 - 68 67 67 Total: Other Equipment 9,538 7,910 21,606 16,267 16,267 - Total: Machinery & Equipment 11,065 36,560 116,682 79,267 79,267 - Total: Information Technology 448,021 484,523 631,976 654,208 580,075 - FY 2014 Budget 27 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 148,108 151,292 175,910 134,798 134,798 Total: Salaries & Wages 148,108 151,292 175,910 134,798 134,798 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 14,638 12,549 19,081 27,575 27,575 EMPLOYEE BENEFITS / 401A (SS MATCH)5,554 5,658 6,612 7,125 7,125 EMPLOYEE BENEFITS / FICA MEDICARE 2,052 2,102 2,438 2,755 2,755 401A 1% MATCH - - 293 1,900 1,900 PENSION (GMEBS)2,354 6,722 12,570 17,095 17,095 TUITION REIMBURSEMENT 3,000 3,000 - - - UNEMPLOYMENT INSURANCE 61 67 141 165 165 WORKER'S COMPENSATION 459 410 281 722 722 FLEXIBLE SPENDING - - 826 1,000 1,000 Total: Employee Benefits 28,119 30,509 42,242 58,337 58,337 - Purchased Professional and Technical Services ADMINISTRATIVE FEES FLEXIBLE SPENDING ADMIN.4,534 3,430 3,200 4,020 4,020 ICMA RC FEES 2,000 2,000 3,000 3,000 3,000 PAYROLL FEES 15,529 25,800 37,921 34,000 34,000 ADP FOR HRIS 9,215 7,358 - Total: Administrative Fees 31,278 38,589 44,121 41,020 41,020 - PROFESSIONAL FEES 90 RANDOM DRUG SCREEN 842 614 840 800 800 PRE-EMPLOYMENT DRUG SCREEN 770 100 - POLICE POST-OFFER PHYSICALS 540 1,170 1,800 1,180 1,180 FIRE POST-OFFER PHYSICALS 2,790 1,200 2,400 2,000 2,000 EAP SERVICES - 280 4,046 4,220 4,220 EAP ON-CALL SERVICES 7 3,760 - 1,000 1,000 Total: Professional Fees 4,949 7,124 9,086 9,200 9,200 - CONTRACTED - - - Total: Purchased Professional and Technical Services 36,227 45,712 53,297 50,220 50,220 - Other Purchased Services COMMUNICATIONS 715 726 732 732 732 COMMUNICATIONS/POSTAGE - 13 78 200 200 ADVERTISING 150 880 956 1,000 1,000 PRINTING - - 44 50 50 TRAVEL - IPMA CONFERENCES 363 - - 1,530 1,530 SHRM CONFERENCES - 543 - - GLGPA CONFERENCE - 959 1,500 1,500 GRA CONFERENCE - - 866 450 450 Total: Travel 363 - 2,368 3,480 3,480 - DUES AND FEES SHRM - 150 315 360 360 IPMA - 121 511 379 379 GLGPA - 75 125 100 100 WORLD AT WORK - 245 - 350 350 GEORGIA RECORDS ASSOCIATION - - - 20 20 OTHER 1,169 25 20 Total: Dues & Fees 1,169 616 971 1,209 1,209 - EDUCATION & TRAINING - GLGPA CONFERENCE 653 - 482 1,185 1,185 EMPLOYEE TRAINING 2,620 4,777 2,500 2,000 2,000 IPMA CONFERENCE - 918 1,500 1,500 Human Resources FY 2014 FY 2013 Amended Budget FY 2014 Budget 28 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Human Resources FY 2014 FY 2013 Amended Budget SHRM CONFERENCES - 400 - - EMPLOYEE WELLNESS - - 2,945 7,000 7,000 GRA CONFERENCE - - - 250 250 Total: Education & Training 3,273 4,777 7,245 11,935 11,935 - Total: Other Purchased Services 5,669 7,012 12,394 18,606 18,606 - Supplies SUPPLIES / GENERAL SUPPLIES 78 410 1,800 1,000 1,000 5 YEAR PINS - 942 1,837 455 455 Total: General Supplies 78 1,352 3,637 1,455 1,455 - SUPPLIES / FOOD/MEALS 480 709 1,400 1,000 1,000 Total: Supplies 559 2,061 5,037 2,455 2,455 - Machinery & Equipment FURNITURE & FIXTURES - 161 36 315 315 OTHER EQUIP/CELL PHONE REPLACEMENT - 52 110 100 100 Total: Machinery & Equipment - 213 146 415 415 - Total: Human Resources 218,681 236,799 289,026 264,831 264,831 - FY 2014 Budget 29 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Insurance GENERAL LIABILITY 33,758 30,256 36,195 36,195 36,195 LAW ENFORCEMENT LIABILITY 9,149 10,073 11,897 11,897 11,897 PUBLIC OFFICIALS LIABILITY 58,659 62,161 73,165 73,165 73,165 AUTOMOBILE LIABILITY 23,835 26,660 31,548 32,015 32,015 PROPERTY & EQUIPMENT LIABILITY 3,884 3,852 4,695 4,228 4,228 AUTO PHYSICAL DAMAGE 10,521 11,658 13,466 13,466 13,466 BOILER & MACHINERY 739 748 853 853 853 CLAIMS AND ADJUSTMENTS 6,122 20,000 20,000 20,000 20,000 POLICE ANIMAL MORTALITY 1,156 1,003 900 900 900 CRIME/FIDELITY 1,784 1,975 2,296 2,296 2,296 POLLUTION 9,430 13,202 - - - Total: Insurance 159,036 181,587 195,015 195,015 195,015 - Total: Risk Management 159,036 181,587 195,015 195,015 195,015 - Risk Management FY 2014 FY 2013 Amended Budget FY 2014 Budget 30 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Purchased Professional and Technical Services PROFESSIONAL FEES 36,662 12,580 - - - CONTRACTED/MOWING AT FACILITIES 575 - - - - FACILITIES REPAIRS & MAINTENANCE 1,665 14,529 3,400 2,400 2,400 GROUNDS REPAIRS & MAINTENANCE 850 1,480 500 5,000 5,000 Total: Purchased Professional and Technical Services 39,752 28,589 3,900 7,400 7,400 - Purchased-Property Services RENTAL LAND & BUILDINGS 465,135 474,438 321,422 437,500 437,500 Total: Purchased-Property Services 465,135 474,438 321,422 437,500 437,500 - Other Purchased Services OTHER PURCHASED SERVICES 32,586 18,054 18,880 - - Total: Other Purchased Services 32,586 18,054 18,880 - - - Other Costs INTERGOVERNMENTAL 6,281 2,119 8,200 - - Total: Other Costs 6,281 2,119 8,200 - - - Total: General Government Buildings 543,754 523,200 352,402 444,900 444,900 - General Government Buildings FY 2014 FY 2013 Amended Budget FY 2014 Budget 31 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 61,114 62,476 113,600 134,169 134,169 Total: Salaries & Wages 61,114 62,476 113,600 134,169 134,169 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 7,011 6,292 11,275 18,275 18,275 EMPLOYEE BENEFITS / 401A (SS MATCH) 2,292 2,336 4,270 5,008 5,008 EMPLOYEE BENEFITS / FICA MEDICARE 851 862 1,600 1,937 1,937 401A 1% MATCH 562 519 957 1,191 1,191 PENSION (GMEBS) 1,177 2,773 7,750 10,718 10,718 TUITION REIMBURSEMENT - - - 3,000 3,000 UNEMPLOYMENT INSURANCE 31 34 180 165 165 WORKER'S COMPENSATION 500 266 141 2,403 2,403 FLEXIBLE SPENDING - - 1,200 1,200 1,200 Total: Employee Benefits 12,423 13,083 27,373 43,897 43,897 - Purchased Professional and Technical Services PROFESSIONAL FEES PHOTOGRAPHY 375 433 550 1,500 1,500 WEBSITE DESIGN 345 460 1,150 700 700 MOBILE SITE - 1,120 - - - Total: Professional Fees 720 2,013 1,700 2,200 2,200 - Total: Purchased Professional and Technical Services 720 2,013 1,700 2,200 2,200 - Other Purchased Services COMMUNICATIONS 594 592 989 1,000 1,000 POSTAGE 28 - 16 100 100 ADVERTISING 1,386 1,250 7,792 6,000 6,000 PRINTING - 3,937 12,340 10,000 10,000 TRAVEL 105 - - - - DUES & FEES PUBLIC RELATIONS SOCIETY OF AMERICA - 225 - - - CITY/COUNTY OF GA MARKETING ASSOC - 375 895 375 375 TECHNOLOGY ASSOC OF GEORGIA - 245 - - - NORTH FULTON BUSINESS EXPO - - 914 1,000 1,000 Total: Dues & Fees - 845 1,809 1,375 1,375 - EDUCATION & TRAINING 1,520 249 1,660 2,000 2,000 MAINTENANCE CONTRACTS CONSTANT CONTACT 500 700 600 600 600 WEBSITE MAINTENANCE 1,750 875 2,336 2,500 2,500 FLICKR - - 25 25 25 Total: Maintenance Contracts 2,250 1,575 2,961 3,125 3,125 - Total: Other Purchased Services 5,883 8,448 27,567 23,600 23,600 - Supplies SUPPLIES / GENERAL SUPPLIES 68 329 782 250 250 PROMOTIONAL / PROMOTIONAL ITEMS - - 468 1,000 1,000 Total: Supplies 68 329 1,250 1,250 1,250 - Machinery & Equipment FURNITURE & FIXTURES - - 660 500 500 OTHER EQUIPMENT CAMERAS - 443 840 500 500 CELL PHONE 50 22 - - - Total: Other Equipment 50 464 840 500 500 - Total: Machinery & Equipment 50 464 1,500 1,000 1,000 - Total: Public Information & Marketing 80,257 86,813 172,990 206,116 206,116 - Public Information & Marketing FY 2014 FY 2013 Amended Budget FY 2014 Budget 32 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 155,603 163,809 173,371 171,171 171,171 OVERTIME - 6,220 - 5,600 5,600 STIPEND 4,246 4,431 4,730 4,800 4,800 Total: Salaries & Wages 159,850 174,459 178,101 181,571 181,571 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 14,241 17,888 14,096 18,117 18,117 EMPLOYEE BENEFITS / 401A (SS MATCH)5,842 6,174 6,537 6,408 6,408 EMPLOYEE BENEFITS / FICA MEDICARE 2,251 2,320 2,409 2,480 2,480 401A 1% MATCH 847 823 933 1,079 1,079 PENSION (GMEBS)2,354 4,343 7,210 9,711 9,711 UNEMPLOYMENT INSURANCE 228 172 326 385 385 WORKER'S COMPENSATION 3,576 3,773 4,539 1,872 1,872 FLEXIBLE SPENDING - - 2,400 2,400 2,400 Total: Employee Benefits 29,339 35,492 38,450 42,452 42,452 - Purchased Professional and Technical Services PROFESSIONAL FEES TRANSLATORS 5,808 5,773 6,500 6,500 6,500 COURT APPOINTED ATTORNEY 3,893 4,549 8,603 7,000 7,000 SUBSTITUTE JUDGES - 300 600 1,000 1,000 SUBSTITUTE SOLICITORS - 600 - 1,000 1,000 Total: Professional Fees 9,702 11,222 15,703 15,500 15,500 - Total: Purchased Professional and Technical Services 9,702 11,222 15,703 15,500 15,500 - Other Purchased Services COMMUNICATIONS 783 807 922 1,422 1,422 POSTAGE - - 620 600 600 PRINTING 1,842 448 500 800 800 TRAVEL 1,934 - GCCA Conference (2)- 1,885 1,634 1,500 1,500 Municipal Court Clerk Annual Training - 178 172 200 200 GCIC TAC Conference 638 - - - Total: Travel 1,934 2,701 1,806 1,700 1,700 - DUES AND FEES 210 - - - - GCCA - - 75 100 100 Municipal Court Clerk - - 44 35 35 JUDGES MUNICIPAL DUES - - 125 100 100 Total: Dues and Fees 210 - 244 235 235 - EDUCATION & TRAINING GCCA CONFERENCE 400 400 410 420 420 COURT CLERK ASSOC 150 150 150 150 150 JUDGES TRAINING 225 450 225 845 845 MSU CERTIFICATE 432 146 - 200 200 GCIC TAC Conference - 105 - - - Total: Education & Training 1,207 1,251 785 1,615 1,615 - MAINTENANCE CONTRACTS MAINT CONTRACTS/ONLINE PYMT SYSTEM 239 239 240 240 240 MAINT CONTRACTS/PANIC BUTTON 264 396 400 400 400 Total: Maintenance Contracts 503 635 640 640 640 - Total: Other Purchased Services 6,480 5,842 5,517 7,012 7,012 - Supplies SUPPLIES / GENERAL SUPPLIES 445 416 300 300 300 SUPPLIES / BOOKS AND PERIODICALS 199 235 150 150 150 Total: Supplies 643 651 450 450 450 - Machinery & Equipment Municipal Court FY 2014 FY 2013 Amended Budget FY 2014 Budget 33 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Municipal Court FY 2014 FY 2013 Amended Budget FURNITURE & FIXTURES 632 - 103 - - OTHER EQUIPMENT 617 - - - - Total: Machinery & Equipment 1,248 - 103 - - - Total: Municipal Court 207,261 227,666 238,324 246,985 246,985 - FY 2014 Budget 34 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 1,413,165 1,506,184 1,676,559 1,715,856 1,715,856 SALARIES AND WAGES / OVERTIME 46,718 60,806 71,000 60,000 60,000 SALARIES AND WAGES / RESTRICTED ON-CALL PAY - 8,900 8,900 8,900 SALARIES AND WAGES / HOLIDAY PAY 65,901 76,596 94,000 94,000 94,000 Total: Salaries & Wages 1,525,784 1,643,587 1,850,459 1,878,756 1,878,756 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 194,806 212,873 260,000 314,221 314,221 EMPLOYEE BENEFITS / 401A (SS MATCH) 57,396 61,812 63,585 64,180 64,180 EMPLOYEE BENEFITS / FICA MEDICARE 21,140 22,920 24,587 24,828 24,828 401A 1% MATCH 10,465 9,508 16,749 16,902 16,902 PENSION (GMEBS) 37,665 72,478 113,270 152,124 152,124 TUITION REIMBURSEMENT 1,798 1,174 3,000 6,000 6,000 UNEMPLOYMENT INSURANCE 1,019 1,246 2,424 1,980 1,980 WORKER'S COMPENSATION 93,497 59,558 59,531 86,074 86,074 FLEXIBLE SPENDING 10,800 5,800 4,200 4,200 4,200 Total: Employee Benefits 428,587 447,369 547,346 670,509 670,509 - Purchased Professional and Technical Services PROFESSIONAL FEES 1,945 188 1,500 8,800 8,800 LASER & RADAR RECERTIFICATION 1,105 858 1,100 1,100 1,100 K-9 4,262 1,315 306 2,500 2,500 NEW EMPLOYEES - - 750 - - GRAPHICS FOR PATROL CARS 1,200 1,390 1,740 2,000 2,000 INMATE MEDICAL SERVICES 3,938 31,336 24,000 40,000 35,000 TAG & TITLE APPLICATIONS 612 395 600 600 600 RECRUITMENT TESTING-POLYGRAPH 1,100 1,750 1,500 1,500 1,500 RECRUITMENT TESTING - PYSCH 2,400 4,000 3,600 3,000 3,000 WRITTEN ENTRY LEVEL TEST 505 1,320 1,190 1,200 1,200 PROMOTION EXAMINATIONS 495 537 1,000 1,100 1,100 EMPLOYMENT BACKGROUND CHECKS 727 1,282 1,500 1,500 1,500 IACP NET YEARLY FEES 800 600 1,000 1,000 1,000 HEALTH & WELLNESS PROGRAM 6,750 8,160 9,000 9,000 9,000 Total: Professional Fees 25,839 53,130 48,786 73,300 68,300 - PROFESSIONAL FEES / INVESTIGATIONS INVESTIGATIVE DATABASE SUB - - 2,200 3,520 3,520 OTHER INVESTIGATIVE FEES 443 1,619 1,500 1,500 1,500 Total: Professional Fees/Investigations 443 1,619 3,700 5,020 5,020 - EQUIPMENT REPAIR & MAINT 381 202 700 500 500 EQUIPMENT R&M/MOTOROLA RADIOS 845 1,253 1,000 1,000 1,000 Total: Equipment Repair & Maintenance 1,227 1,455 1,700 1,500 1,500 - FACILITIES REPAIR & MAINT - - 1,900 2,000 2,000 VEHICLE REPAIR & MAINT 64,048 95,863 95,722 85,000 85,000 RENTAL LAND & BUILDINGS: Range fees 400 4,740 6,680 6,680 6,680 Total: Purchased Professional and Technical Services 91,957 156,807 158,488 173,500 168,500 - Other Purchased Services COMMUNICATIONS 21,562 27,638 30,180 30,180 30,180 POSTAGE 307 63 1,403 1,500 1,500 PRINTING CITATIONS, FORMS & DOCUMENTS 1,701 2,401 2,500 2,000 2,000 BUSINESS CARDS 1,073 1,000 1,400 1,200 1,200 Total: Printing 2,774 3,401 3,900 3,200 3,200 - TRAVEL 5,177 810 2,335 2,000 2,000 CRUISE CARDS 405 375 500 350 350 IACP CONFERENCE - 2,295 2,300 2,300 2,300 Police FY 2014 FY 2013 Amended Budget FY 2014 Budget 35 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Police FY 2014 FY 2013 Amended Budget CALEA CONFERENCE - 864 2,900 3,800 3,800 UPD - 1,033 1,500 1,500 1,500 K-9 - - - 250 250 SWAT - 55 1,200 1,200 1,200 RECORDS CLERK CONFERENCE - 392 700 700 700 GACP CONFERENCE - 805 886 900 900 GPSTC - 1,039 700 700 700 CID TRAVEL - 1,000 2,000 2,000 GPAC TRAVEL - 630 1,760 1,760 AA/TAC CONFERENCE - - 500 500 COMMAND COLLEGE - - 2,208 2,208 Total: Travel 5,582 7,668 14,651 20,168 20,168 - DUES AND FEES 3,124 508 600 500 500 GEORGIA POLICE ACCREDITATION COALITION 50 56 94 100 100 GEORGIA ASSN OF CHIEFS OF POLICE 725 545 700 700 700 INTERNATIONAL ASSN OF CHIEFS OF POLICE 360 210 480 480 480 POST FEES 60 120 383 400 400 ACCREDITATION FEES - - - 3,065 3,065 IALEFI - 41 55 65 65 CID CONFIDENTIAL FUNDS - - 500 500 500 Total: Dues and Fees 4,319 1,480 2,812 5,810 5,810 - EDUCATION & TRAINING - 938 1,275 1,500 1,500 PROFESSIONAL DEVELOPMENT UPD 913 765 1,000 1,000 1,000 GACP CONFERENCE 350 365 375 400 400 RECORDS CLERK CONFERENCE - 500 225 350 350 AA/TAC CONFERENCE - - 225 225 225 CRIMINAL INVESTIGATIONS - 545 2,000 2,000 2,000 CANINE TRAINING 200 175 - 250 250 NCGLEA 5,960 600 6,400 6,400 6,400 IACP CONFERENCE 495 275 350 400 400 SWAT - - 1,000 1,200 1,200 PROFESSIONAL MANAGEMENT PROGRAM - 2,063 3,907 5,820 5,820 CALEA CONFERENCE - 675 1,350 2,720 2,720 R.A.D - - 2,160 2,000 2,000 INSTRUCTOR TRAINING - - 1,850 2,500 2,500 GPAC TRAINING - - 400 400 400 COMMAND COLLEGE - - - 3,800 3,800 Total: Education & Training 7,918 6,901 22,517 30,965 30,965 - MAINTENANCE CONTRACTS INMATE SERVICES - - 2,500 5,000 5,000 PROPERTY & EVIDENCE IGA 54,417 63,479 65,200 60,000 60,000 800 MHZ FEES TO FULTON CTY 7,993 10,819 12,466 20,000 20,000 INNOVATIVE DATA SOLUTIONS 6,528 1,668 4,052 4,052 4,052 ANIMAL CONTROL - FULTON CO 19,976 16,134 23,907 24,000 24,000 CHOICEPOINT/CLEAR 2,354 3,275 4,015 4,000 4,000 CRIME REPORTS 4,663 3,576 4,700 4,700 4,700 CELLEBRITE SYS - 2,999 2,999 3,000 3,000 AFIS CIRCUIT - - 7,900 10,300 10,300 RING CENTRAL - - - 400 400 ELECTRONIC WARRANT INTERCHANGE - - - 1,200 1,200 Total: Maintenance Contracts 95,931 101,950 127,739 136,652 136,652 - Total: Other Purchased Services 138,393 149,101 203,202 228,475 228,475 - Supplies SUPPLIES / GENERAL SUPPLIES 6,990 13,671 12,000 12,000 12,000 FY 2014 Budget 36 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Police FY 2014 FY 2013 Amended Budget AMMUNITION 4,920 6,162 11,620 15,000 15,000 K-9 125 779 459 500 500 NEW EMPLOYEES 1,518 2,283 4,838 5,000 5,000 RANGE SUPPLIES 288 1,986 1,000 1,000 1,000 FIRST AID KITS 505 - 400 400 400 ALCO SENSOR MOUTH PIECES - - 200 200 200 ID CARDS AND SETUP FEE 372 137 400 400 400 GOLF TOURNAMENT SUPPLIES - - 6,903 - - JAIL SUPPLIES - - 1,000 1,500 1,500 Total: General Supplies 14,718 25,017 38,820 36,000 36,000 - SUPPLIES / GASOLINE/DIESEL 129,644 142,009 142,000 130,000 130,000 SUPPLIES / FOOD/MEALS 34 35 558 500 500 BOOK & PERIODICALS/EDUCATION & REFERENCE 269 54 200 200 200 SUPPLIES / UNIFORMS 20,380 32,927 32,428 28,000 28,000 AWARDS AND RECOGNITION 670 1,396 1,022 1,000 1,000 BODY ARMOR 4,188 4,000 4,000 Total: Supplies/Uniforms 21,050 34,323 37,638 33,000 33,000 - Total: Supplies 165,715 201,437 219,216 199,700 199,700 - Machinery & Equipment FURNITURE & FIXTURES 646 494 1,000 1,000 1,000 OTHER EQUIPMENT 5,747 5,584 5,800 - - CRIME PREVENTION MATERIALS 3,164 7,434 8,317 12,740 12,740 ICOP STORAGE 1,053 80 1,000 1,500 1,500 TRAINING AIDS - - 231 500 500 FIRE EXTINGUISHERS 13 277 1,968 750 750 TICKET PRINTERS - - 4,520 5,000 5,000 SWAT - - 8,054 2,000 2,000 PATROL EQUIPMENT - - - 6,500 6,500 AEDS - - 3,138 - - LASERS - - 4,030 - 4,030 ALCO SENSORS - - 928 - 928 CELL PHONES 197 523 500 500 500 WEAPONRY 4,640 3,735 4,300 6,500 6,500 CAMERAS 51,331 68,639 6,500 2,000 2,000 MOTOROLA RADIOS 3,874 14,375 9,000 11,000 11,000 HARDWARE - - - - - OTHER - - 9,787 16,700 16,700 Total: Other Equipment 70,019 100,647 68,073 65,690 70,648 - OTHER EQUIPMENT/INVESTIGATIONS CRIME SCENE KITS-UPD - 1,098 1,500 1,000 1,000 CRIME SCENE EQUIP -CID 1,406 980 1,000 1,000 1,000 CELLEBRITE SYS 8,085 - - - - SURVEILLANCE EQUIP 995 - - - - LANGUAGE LINE - - 150 150 150 TRAFFIC ACC. INVEST. 508 - 500 500 500 Total: Other Equipment/Investigations 10,994 2,078 3,150 2,650 2,650 - Total: Machinery & Equipment 81,660 103,219 72,223 69,340 74,298 - Total: Police 2,432,095 2,701,521 3,050,934 3,220,280 3,220,238 - FY 2014 Budget 37 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 2,486,931 2,614,131 2,772,950 3,020,005 3,020,005 SALARIES AND WAGES / OVERTIME 56,422 42,482 60,500 60,000 60,000 SALARIES AND WAGES / HOLIDAY PAY 107,129 91,996 114,000 114,000 114,000 Total: Salaries & Wages 2,650,482 2,748,609 2,947,450 3,194,005 3,194,005 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 370,289 362,238 413,000 515,486 515,486 EMPLOYEE BENEFITS / 401A (SS MATCH)99,388 102,676 105,000 113,142 113,142 EMPLOYEE BENEFITS / FICA MEDICARE 36,809 37,731 40,600 43,767 43,767 401A 1% MATCH 24,401 22,820 28,793 30,166 30,166 PENSION (GMEBS)70,490 118,857 198,000 271,474 271,474 TUITION REIMBURSEMENT 5,100 4,750 10,000 10,000 10,000 UNEMPLOYMENT INSURANCE 2,245 1,927 3,550 3,135 3,135 WORKER'S COMPENSATION 119,875 69,463 72,760 96,454 96,454 FLEXIBLE SPENDING 27,621 24,000 24,800 24,800 24,800 Total: Employee Benefits 756,219 744,462 896,503 1,108,424 1,108,424 - Purchased Professional and Technical Services PROFESSIONAL FEES 110 - - 3,600 3,600 HEALTH & WELLNESS PROGRAM 15,723 14,576 15,000 16,000 16,000 TLAER TRAINING INSTRUCTOR 170 - - - - MEDICAL DIRECTION 27,530 20,000 20,000 20,000 20,000 BIO HAZARD WASTE DISPOSAL - - 1,300 1,300 1,300 FIRE ACCREDITATION - 525 - - - Total: Professional Fees 43,533 35,101 36,300 40,900 40,900 - GARBAGE PICKUP 4,699 4,663 6,200 6,400 6,400 EQUIPMENT REPAIR & MAINT - - STATION EQUIPMENT R & M 11,406 10,328 18,235 18,205 18,205 BREATHING APPARATUS TESTING/REPAIR 6,417 6,628 4,850 6,950 6,950 INSPECT/REPAIR HYD. RESCUE TOOLS 2,707 3,253 3,000 5,980 5,980 APPARATUS R&M INCLUDING PUMP TEST 39,344 47,384 55,000 48,172 48,172 APPARATUS EMERGENCY REPAIRS 13,865 44,059 34,000 35,000 35,000 GAS DETECTOR REPAIR 648 711 3,131 2,275 2,275 NOZZLES, VALVES, APPLIANCES, HOSE 439 3,248 7,000 6,000 6,000 ANNUAL HYDRANT MAINTENANCE 827 433 2,784 2,800 2,800 LADDER TESTING 1,498 1,298 1,500 1,500 1,500 THERMAL IMAGING CAMERA MAINTENANCE - - 2,900 3,000 3,000 Total: Equipment Repair & Maintenance 77,151 117,341 132,400 129,882 129,882 - FACILITY REPAIR & MAINT - - 70 12,000 12,000 VEHICLE REPAIR & MAINT 3,150 2,101 9,580 7,710 7,710 GROUNDS REPAIR & MAINT - 1,144 6,000 6,135 6,135 Total: Purchased Professional and Technical Services 128,533 160,350 190,550 203,027 203,027 - Purchased-Property Services RENTAL LAND & BUILDINGS - - 2,130 2,000 2,000 STATION 43 LEASE 96,694 230,277 222,457 222,011 222,011 Total: Rental Land & Buildings 96,694 230,277 224,587 224,011 224,011 - RENTAL EQUIP & VEHICLES - 230 500 500 500 Total: Purchased-Property Services 96,694 230,507 225,087 224,511 224,511 - Other Purchased Services COMMUNICATIONS 12,575 13,357 15,000 15,000 15,000 POSTAGE 93 - 150 200 200 PRINTING 46 66 70 100 100 TRAVEL 2,340 3,094 9,410 - - GA FIRE CHIEF'S CONFERENCE 450 450 INTERNATIONAL ASSOC OF FIRE CHIEFS 1,380 1,380 Fire FY 2014 FY 2013 Amended Budget FY 2014 Budget 38 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Fire FY 2014 FY 2013 Amended Budget SOUTHEASTERN FIRE CHIEFS ASSOC 600 600 STAFF & COMMAND 1,200 1,200 FDIC 525 525 GA EMS & EDUCATORS CONFERENCE 628 628 SOUTHEASTERN TRAINING CONF 780 780 ARSON SEMINAR 720 720 INSPECTOR/PUB-ED SEMINAR 270 270 FIRE INSPECTOR SYMPOSIUM 270 270 Total: Travel 2,340 3,094 9,410 6,823 6,823 - DUES AND FEES - 36 200 - - PROFESSIONAL LICENSE RENEWALS 3,631 2,437 4,788 - - SUBSCRIPTIONS 250 64 300 300 300 NATIONAL REGISTRY 320 320 GA STATE EMS RECERTIFICATION 4,200 4,200 INTERNATIONAL ASSOC OF EMERG MGT 107 107 INTERNATIONAL ASSOC OF FIRE CHIEFS 2,058 2,058 NATIONAL FIRE PROTECTION AGENCY 900 900 GA ASSOC OF FIRE CHIEFS 700 700 Total: Dues & Fees 3,881 2,537 5,288 8,585 8,585 - EDUCATION & TRAINING 128 940 4,300 500 500 PROFESSIONAL DEVELOPMENT 3,789 2,300 7,650 6,000 6,000 CONTRACT-ANNUAL EMT/PM TRAIN.- 400 3,000 - - MGMT PROFESSIONAL DEV 1,300 3,280 6,775 GA FIRE CHIEF'S CONFERENCE 400 400 INTERNATIONAL ASSOC OF FIRE CHIEFS 615 615 SOUTHEASTERN FIRE CHIEFS ASSOC 400 400 STAFF & COMMAND 2,400 2,400 FDIC 650 650 GA EMS & EDUCATORS CONFERENCE 150 150 SOUTHEASTERN TRAINING CONF 225 225 ARSON SEMINAR 100 100 INSPECTOR/PUB-ED SEMINAR 300 300 FIRE INSPECTOR SYMPOSIUM 300 300 Total: Education & Training 5,217 6,920 21,725 12,040 12,040 - MAINTENANCE CONTRACTS - - 800 MHZ FEES TO FULTON COUNTY 3,786 5,016 7,200 12,000 12,000 PEST CONTROL - FIRE STATIONS 1,568 1,568 2,800 1,200 1,200 FIRE EXTINGUISHER INSPECT.489 1,133 3,000 3,000 3,000 CODE RED MAINTENANCE 2,000 12,000 12,000 12,000 LIFEPAK MAINTENANCE - 3,850 3,850 3,850 Total: Maintenance Contracts 5,843 9,717 28,850 32,050 32,050 - Total: Other Purchased Services 29,995 35,690 80,493 74,798 74,798 - Supplies GENERAL SUPPLIES/SUPPRESSION 10,328 12,677 19,758 15,000 15,000 OXYGEN REFILLS 938 1,259 2,600 3,000 3,000 MEDICAL SUPPLIES 11,148 18,764 20,050 18,000 18,000 Total: General Supplies/Suppression 22,414 32,700 42,408 36,000 36,000 - GENERAL SUPPLIES/PREVENTION - (283) 500 PREVENT. & EDU MAT.1,637 1,200 1,500 2,000 2,000 HEART READY CITY PGR 1,313 190 1,000 5,249 5,249 HYDRANT MARKER SYSTEM 9,565 - - Total: General Supplies/Prevention 12,514 1,107 3,000 7,249 7,249 - SUPPLIES / WATER / SEWAGE 1,902 2,013 2,400 1,900 1,900 SUPPLIES / NATURAL GAS 11,816 11,210 14,000 14,000 14,000 FY 2014 Budget 39 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Fire FY 2014 FY 2013 Amended Budget SUPPLIES / ELECTRICITY 23,960 23,890 25,000 21,000 21,000 SUPPLIES / GASOLINE/DIESEL 62,087 56,995 65,000 65,000 65,000 SUPPLIES / FOOD/MEALS 361 263 500 500 500 BOOKS & PERIODICALS/TRAINING MATERIALS 162 295 1,500 2,700 2,700 SUPPLIES / TELECOMMUNICATIONS 3,774 2,934 4,000 4,000 4,000 SUPPLIES / UNIFORMS UNIFORMS/FIRE STANDARD UNIFORMS 19,906 14,120 46,470 39,025 39,025 UNIFORMS/TURN OUT GEAR 25,713 35,310 54,775 61,600 61,600 UNIFORMS/CLASS A UNIFORMS 3,425 - 9,000 - - Total: Uniforms 49,043 49,430 110,245 100,625 100,625 - Total: Supplies 188,033 180,835 268,053 252,974 252,974 - Machinery & Equipment MACHINERY & EQUIPMENT / MACHINERY - 240 500 500 500 FURNITURE & FIXTURES / PREVENTION 590 911 5,200 2,000 2,000 COMPUTER / SOFTWARE 4,000 - - OTHER EQUIPMENT - 3,073 12,860 - - SMALL EQUIPMENT 68,792 7,960 7,100 13,040 13,040 EMS TRAINING AIDS 860 - - - - RADIO CHARGERS & SPARE BATTERIES 3,662 2,950 2,726 1,656 1,656 CELL PHONES 1,559 160 500 500 500 MOTOROLA RADIOS - - 7,550 3,880 3,880 Total: Other Equipment 74,874 14,143 30,736 19,076 19,076 - Total: Machinery & Equipment 79,464 15,295 36,436 21,576 21,576 - Total: Fire 3,929,420 4,115,746 4,644,572 5,079,315 5,079,315 - FY 2014 Budget 40 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Other Purchased Services MAINTENANCE CONTRACTS 132,250 132,250 132,250 - - Total: Other Purchased Services 132,250 132,250 132,250 - - - Total: EMS Operations 132,250 132,250 132,250 - - - EMS Operations FY 2014 FY 2013 Amended Budget FY 2014 Budget 41 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 348,300 443,441 469,899 497,120 497,120 Total: Salaries & Wages 348,300 443,441 469,899 497,120 497,120 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 31,133 40,274 47,700 56,134 56,134 EMPLOYEE BENEFITS / 401A (SS MATCH) 13,061 16,587 17,621 18,519 18,519 EMPLOYEE BENEFITS / FICA MEDICARE 4,911 6,160 6,814 7,164 7,164 401A 1% MATCH 2,219 2,238 4,411 4,521 4,521 PENSION (GMEBS) 4,708 19,656 30,210 40,692 40,692 UNEMPLOYMENT INSURANCE 200 240 500 550 550 WORKER'S COMPENSATION 19,079 38,033 20,448 29,940 29,940 FLEXIBLE SPENDING 3,600 2,400 2,400 2,400 2,400 Total: Employee Benefits 78,911 125,588 130,104 159,920 159,920 - Purchased Professional and Technical Services PROFESSIONAL FEES - - 75,925 75,000 75,000 BULKY TRASH DAY 1,280 675 3,600 - - ENGINEERING & SURVEYING SERVICES 10,836 6,706 6,575 7,500 7,500 Total: Professional Fees 12,116 7,381 86,100 82,500 82,500 - CONTRACTED LOWE ENGINEERING 46,125 - - - - OVERHEAD TRIMMING & GRAVEL RD - - 20,000 20,000 20,000 Total: Professional Fees/Contracted 46,125 - 20,000 20,000 20,000 - VEHICLE REPAIR & MAINT 1,116 4,146 3,650 3,548 3,548 Total: Purchased Professional and Technical Services 59,357 11,526 109,750 106,048 106,048 - Purchased-Property Services RENTAL EQUIPMENT & VEHICLES - - 1,800 1,800 1,800 Total: Purchased-Property Services - - 1,800 1,800 1,800 - Other Purchased Services COMMUNICATIONS 2,763 2,854 3,798 3,420 3,420 POSTAGE - 13 101 100 100 ADVERTISING 207 189 149 250 250 OTHER PURCHASED SERVICES: Guardrail Repair 12,509 3,610 14,284 7,500 7,500 PRINTING 31 - 137 100 100 TRAVEL 726 394 2,540 1,760 1,760 DUES AND FEES - 192 178 - - PE LICENSE 50 - 150 - - APWA 141 145 1,456 578 578 IMSA 140 160 160 160 160 ASHE - 21 50 50 50 ITE - - 225 465 465 Total: Dues & Fees 331 518 2,219 1,253 1,253 - EDUCATION & TRAINING - 811 300 - - FULL DEPTH RECLAMATION SEMINAR 250 - - - - APWA 535 770 1,605 790 790 LEVEL II SIGNING & MARKING - - 800 300 300 NHIA - - - - - CONTINUING EDUCATION 605 - 335 1,000 1,000 ASHE TECHNICAL SEMINAR - 45 50 50 50 ITE TECHNICAL SEMINAR - - 225 225 225 GA TRANSPORTATION SUMMIT - - 72 100 100 STORMWATER CERTIFICATION TRAINING - - - - - APWA IN-HOUSE TRAINING - - 50 350 350 CRYSTAL REPORT - - 500 - - INTRODUCTION TO GIS TRAINING - 1,010 1,010 1,010 Public Works FY 2014 FY 2013 Amended Budget FY 2014 Budget 42 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Public Works FY 2014 FY 2013 Amended Budget Total: Education & Training 1,390 1,626 4,947 3,825 3,825 - MAINTENANCE CONTRACTS 800 MHZ FEES - 388 647 648 648 Total: Maintenance Contracts - 388 647 648 648 - Total: Other Purchased Services 17,957 9,593 28,822 18,856 18,856 - Supplies SUPPLIES / GENERAL SUPPLIES 790 529 1,500 1,500 1,500 ADOPT-A-ROAD/STREAMSIDE CLEANUP 429 - 1,000 - - Total: General Supplies 1,218 529 2,500 1,500 1,500 - SUPPLIES / ELECTRICITY 307,939 314,943 325,000 343,200 343,200 SUPPLIES / GASOLINE/DIESEL 6,936 10,448 27,215 17,050 17,050 SUPPLIES / FOOD/MEALS 451 345 780 400 400 SUPPLIES / UNIFORMS 740 877 1,200 1,200 1,200 Total: Supplies 317,284 327,142 356,695 363,350 363,350 - Infrastructure INFRASTRUCTURE/OPTECH RWM 441,722 447,385 461,492 475,336 475,336 INFRASTRUCTURE/SIGNAL ALLOWANCE 2,873 36,238 12,285 12,285 12,285 INFRASTRUCTURE/EMERGENCY SERVICES ALLOWANCE 9,975 - 6,093 10,000 5,000 INFRASTRUCTURE/MATERIALS ALLOWANCE 12,323 9,438 37,500 37,500 27,500 INFRASTRUCTURE/TREE REMOVAL 7,000 5,920 20,000 6,000 6,000 INFRASTRUCTURE/DUMPSTER FEES - 5,463 12,000 9,000 9,000 INFRASTRUCTURE/SIGNAL MATERIALS 1,058 8,680 30,000 30,000 30,000 INFRASTRUCTURE/SIGN MATERIALS 20,315 24,210 21,557 30,000 30,000 INFRASTRUCTURE/ADDITIONAL ROW MOWING 16,740 27,115 27,928 27,928 Total: Infrastructure 495,266 554,075 628,042 638,049 623,049 - Machinery & Equipment OTHER EQUIPMENT - - 345 OTHER EQUIP/ADOPT-A-ROAD SIGNS 1,468 612 500 500 500 OTHER EQUIP/TOOLS/BATTERIES/CHEMICALS 5,317 18,644 4,655 5,000 5,000 OTHER EQUIPMENT / MOTOROLA RADIOS - - - Total: Other Equipment 6,785 19,257 5,500 5,500 5,500 - Total: Machinery & Equipment 6,785 19,257 5,500 5,500 5,500 - Total: Public Works 1,323,860 1,490,622 1,730,612 1,790,643 1,775,643 - FY 2014 Budget 43 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 141,903 145,036 150,888 151,068 151,068 Total: Salaries & Wages 141,903 145,036 150,888 151,068 151,068 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 15,381 19,788 17,780 18,452 18,452 EMPLOYEE BENEFITS / 401A (SS MATCH) 5,308 5,427 5,677 5,640 5,640 EMPLOYEE BENEFITS / FICA MEDICARE 1,955 1,937 2,173 2,184 2,184 401A 1% MATCH 465 324 282 1,314 1,314 PENSION (GMEBS) 1,177 5,610 8,780 11,828 11,828 UNEMPLOYMENT INSURANCE 259 227 264 440 440 WORKER'S COMPENSATION 4,381 5,317 3,883 4,720 4,720 Total: Employee Benefits 28,926 38,630 38,839 44,578 44,578 - Purchased Professional and Technical Services PROFESSIONAL FEES - 217 - 10,000 5,000 SURVEYS & APPRAISALS 244 - - - - Total: Professional Fees 244 - - 10,000 5,000 - CONTRACTED PARK MOWING & LITTER PICKUP 95,692 99,535 260,785 260,000 260,000 Total: Professional Fees/Contracted 95,692 99,535 260,785 260,000 260,000 - FACILITY REPAIR & MAINT 462 1,673 23,000 20,000 20,000 LIGHTING MAINTENANCE 6,011 12,107 7,750 7,500 7,500 Total: Facility Repair & Maintenance 6,473 13,780 30,750 27,500 27,500 - GROUNDS REPAIR & MAINT 1,564 1,748 2,112 5,000 5,000 Total: Purchased Professional and Technical Services 103,973 115,279 293,647 302,500 297,500 - Purchased-Property Services RENTAL LAND & BUILDINGS - - 2,324 6,000 6,000 FCBOE LEASE 6,660 35,000 17,176 47,000 47,000 Total: Rental Land & Buildings 6,660 35,000 19,500 53,000 53,000 - RENTAL EQUIPMENT & VEHICLES 600 600 7,000 5,000 5,000 Total: Purchased-Property Services 7,260 35,600 26,500 58,000 58,000 - Other Purchased Services COMMUNICATIONS 782 732 760 1,520 1,520 POSTAGE - 5 700 1,000 1,000 PRINTING 1,136 912 700 700 700 TRAVEL: Nat'l GRPA, Meals & Mileage 2,089 154 500 750 750 DUES AND FEES: GRPA Dues 864 678 1,460 1,960 1,960 EDUCATION & TRAINING: Nat'l GRPA 1,341 - - 800 800 CONTRACT LABOR: For programs & activities - - 4,500 4,500 4,500 IGA-ALPHARETTA PARKS & REC - - - 350,000 350,000 Total: Other Purchased Services 6,213 2,479 8,620 361,230 361,230 - Supplies SUPPLIES / GENERAL SUPPLIES 3,148 2,783 15,000 13,000 13,000 SUPPLIES / WATER / SEWAGE 2,657 2,459 21,938 22,000 22,000 SUPPLIES / NATURAL GAS 2,016 1,178 1,900 1,500 1,500 SUPPLIES / ELECTRICITY 17,433 24,183 27,500 25,000 25,000 SUPPLIES / FOOD/MEALS 288 252 412 400 400 OTHER SUPPLIES/PORTABLE TOILET RENTAL - - - 4,000 4,000 Total: Supplies 25,541 30,855 66,750 65,900 65,900 - Machinery & Equipment FURNITURE & FIXTURES - - 200 200 200 Total Machinery & Equipment - - 200 200 200 - Total: Parks & Recreation 313,815 367,880 585,444 983,476 978,476 - Parks and Recreation FY 2014 FY 2013 Amended Budget FY 2014 Budget 44 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 525,663 611,026 679,180 729,833 729,833 SALARIES & WAGES/OVERTIME 420 - - - Total: Salaries & Wages 525,663 611,445 679,180 729,833 729,833 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 84,362 77,123 76,000 92,422 92,422 EMPLOYEE BENEFITS / 401A (SS MATCH)19,713 22,866 25,438 27,189 27,189 EMPLOYEE BENEFITS / FICA MEDICARE 7,028 8,156 8,933 10,518 10,518 401A 1% MATCH 2,432 2,431 3,710 7,250 7,250 PENSION (GMEBS)9,416 24,006 41,900 60,144 60,144 UNEMPLOYMENT INSURANCE (158) 422 755 660 660 WORKER'S COMPENSATION 16,437 11,534 7,652 9,694 9,694 FLEXIBLE SPENDING 2,400 2,400 - - - Total: Employee Benefits 141,630 148,938 164,388 207,877 207,877 - Purchased Professional and Technical Services PROFESSIONAL FEES - 3,900 42,038 26,000 11,000 BULKY TRASH - - - 2,300 2,300 Total: Professional Fees - 3,900 42,038 28,300 13,300 - CONTRACTED - - - VEHICLE REPAIR & MAINT 2,101 2,748 7,942 5,000 5,000 Total: Purchased Professional and Technical Services 2,101 6,648 49,980 33,300 18,300 - Other Purchased Services COMMUNICATIONS 6,094 5,940 5,800 5,300 5,300 POSTAGE 26 2,210 3,650 3,000 3,000 ADVERTISING 5,500 6,755 5,800 6,500 6,500 PRINTING 1,005 624 3,970 2,200 2,200 TRAVEL 2,971 2,687 265 GPA CONFERENCE - 853 - 700 700 GAZA CONFERENCE - - 400 400 400 APA NATIONAL CONFERENCE - - 985 100 100 GACE CONFERENCE - - - 400 400 HISTORIC PRESERVATION TRAINING - - 600 - - STORMWATER TRAINING (NPDES FUNDS)- - 400 400 400 Total: Travel 2,971 3,540 2,650 2,000 2,000 - DUES AND FEES 2,245 1,415 100 100 100 CPESC - - 200 200 200 CPSWQ - - 100 200 200 CFM CERTIFICATION - - 100 100 100 IECA - - 340 370 370 ASPFM - - 100 100 100 GACE MEMBERSHIP - - 150 150 150 GA URBAN FORESTRY COUNCIL - - 175 175 175 TREE CARE INDUSTRY ASSOC - - 100 100 100 SOCIETY OF MUNICIPAL ARBORISTS - - 140 140 140 ARBOR DAY FOUNDATION - - 15 15 15 GAZA MEMBERSHIP - - 50 50 50 APA MEMBERSHIP - - 1,105 900 900 Total: Dues and Fees 2,245 1,415 2,675 2,600 2,600 - EDUCATION & TRAINING 3,048 2,309 55 GPA CONFERENCE - - - 500 500 GAZA CONFERENCE - - 250 250 250 APA NATIONAL CONFERENCE - - 790 2,370 2,370 GACE CONFERENCE - - - 300 300 HISTORIC PRESERVATION TRAINING - - 360 1,400 1,400 Community Development FY 2014 FY 2013 Amended Budget FY 2014 Budget 45 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Community Development FY 2014 FY 2013 Amended Budget ISA MUNCIPAL SPECIALIST EXAM - - 100 - - GPA CONFERENCE - - 450 500 500 ARBORIST TRAINING AND TEST - - 310 - - ISA CERTIFICATION & WORKSHOP - - 500 - - GACE WORKSHOPS - - 440 440 440 Total: Education & Training 3,048 2,309 3,255 5,760 5,760 - Total: Other Purchased Services 20,888 22,792 27,800 27,360 27,360 - Supplies SUPPLIES / GENERAL SUPPLIES 1,168 3,004 3,125 3,875 3,875 ADOPT A ROAD/RIVERS ALIVE - - - 1,000 1,000 SOLID WASTE - - - 150 150 Total: General Supplies 1,168 3,004 3,125 5,025 5,025 - SUPPLIES / GASOLINE/DIESEL 4,902 6,986 5,500 4,900 4,900 SUPPLIES / FOOD/MEALS 173 369 475 625 625 SUPPLIES / BOOKS & PERIDIOCALS 151 - 301 - - SUPPLIES / UNIFORMS 693 1,904 2,628 2,600 2,600 Total: Supplies 7,087 12,262 12,029 13,150 13,150 - Machinery & Equipment FURNITURE & FIXTURES 747 226 472 900 900 OTHER EQUIPMENT 30 142 22 - - CELL PHONES - - - 200 200 NPDES EQUIPMENT 1,170 - 1,500 1,500 1,500 Total: Other Equipment 1,200 142 1,522 1,700 1,700 - Total: Machinery & Equipment 1,947 368 1,994 2,600 2,600 - Other Costs PAYMENTS TO OTHERS EVERGREEN SCHOOL GRANT PROGRAM - - 1,250 1,500 1,500 Total: Payments to Others - - 1,250 1,500 1,500 - Total: Other Costs - - 1,250 1,500 1,500 - Total: Community Development 699,316 802,453 936,621 1,015,620 1,000,620 - FY 2014 Budget 46 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES - - 35,000 35,001 35,001 Total: Salaries & Wages - - 35,000 35,001 35,001 - Employee Benefits EMPLOYEE BENEFITS / 401A (SS MATCH)- - 1,313 1,313 1,313 EMPLOYEE BENEFITS / FICA MEDICARE - - 508 508 508 UNEMPLOYMENT INSURANCE - - 77 55 55 WORKER'S COMPENSATION - - - 133 133 FLEXIBLE SPENDING - - - - - - Total: Employee Benefits - - 1,898 2,009 2,009 - Purchased Professional and Technical Services PROFESSIONAL FEES - - - 14,000 14,000 Total: Purchased Professional and Technical Services - - - 14,000 14,000 - Other Purchased Services COMMUNICATIONS - - 620 525 525 COMMUNICATIONS/POSTAGE - - 20 100 100 PRINTING - - 162 500 500 TRAVEL - - 300 300 300 DUES AND FEES - - 500 750 750 EDUCATION & TRAINING - - 800 650 650 Total: Other Purchased Services - - 2,402 2,825 2,825 - Supplies SUPPLIES / GENERAL SUPPLIES - - 200 50 50 SUPPLIES / FOOD/MEALS - - 173 400 400 Total: Supplies - - 373 450 450 - Total: City Manager - - 39,673 54,285 54,285 - Economic Development FY 2014 FY 2013 Amended Budget FY 2014 Budget 47 General Fund Account Name FY 2011 Actuals FY 2011 Actuals Budget Requests City Manager Approved Approved Budget Debt Service - Principal CAPITAL LEASE PRINCIPAL 662,621 768,348 81,467 83,699 83,699 Total: Debt Service - Principal 662,621 768,348 81,467 83,699 83,699 - Debt Service - Interest INTEREST / CAPITAL LEASE INTEREST 53,920 38,962 9,303 7,071 7,071 Total: Debt Service - Interest 53,920 38,962 9,303 7,071 7,071 - Total: Debt Service 716,541 807,310 90,770 90,770 90,770 - Debt Service FY 2014 FY 2013 Amended Budget FY 2014 Budget 48 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Operating Transfers Out TO CAPITAL PROJECTS FUND 5,161,097 4,577,670 5,799,751 9,264,831 4,192,271 TO CAPITAL GRANT FUND 238,240 727,128 1,096,163 (60,000) (60,000) TO OPERATING GRANT FUND 76,288 99,201 96,560 - - Total: Operating Transfers Out 5,475,625 5,404,000 6,992,474 9,204,831 4,132,271 - Total: Other Financing Uses 5,475,625 5,404,000 6,992,474 9,204,831 4,132,271 - Other Financing Uses FY 2014 FY 2013 Amended Budget FY 2014 Budget 49 General Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget Contingencies CONTINGENCY - - 145,472 170,238 158,369 Total: Contingencies - - 145,472 170,238 158,369 - Total: Other Costs - - 145,472 170,238 158,369 - Other Costs FY 2014 FY 2013 Amended Budget FY 2014 Budget 50 General Fund Maintenance & Operating Initiatives FY 2014 Budgt 51 M&O Initiatives Initiative Department Request Revisions City Manager Recommended Council Approved Human Resources Tobacco Cessation Reimbursement 9,100 Offset with Revenue 9,100 Employee Wellness Program 26,040 10,000 Panic Button 3,673 - TOTAL HUMAN RESOURCES 38,813 - 19,100 - Public Information & Marketing Web Site Update 49,443 - TOTAL PUBLIC INFORMATION & MARKETING 49,443 - - - Police Department Sergeant - Community Outreach/Training 76,873 - Patrol Officers (6 @ $62,673 ea)376,040 - Detective 63,383 - TOTAL POLICE DEPARTMENT 516,296 - - Fire Department Rescue Unit Staffing 368,622 Bring down to 3 178,711 Jacobs Ladder Cardio Machine 4,000 - Powertech Workbench Multi Workout System & Weight Set 3,000 - Fire Station Improvements/Maintenance 14,000 - Field Investigator Program 15,200 - Assistant Fire Marshal 80,875 - Hydraulic Extrication Equipment 33,595 - TOTAL FIRE DEPARTMENT 519,292 178,711 - Parks and Recreation Increase Staffing for Joyful Soles Camp (3)24,080 - TOTAL PARKS & RECREATION DEPARTMENT 24,080 - - Community Development Increase Hours for Sustainability Coordinator 7,036 - Additional Household Paint and Chemical Collection Event 12,000 - Keep Milton Beautiful Annual Costs 1,350 1,350 Georgia Environmental Conference 500 - TDR Ordinance - Arnold Mill Corridor 9,000 9,000 TDR Ordinance - Highway 9 North Corridor 4,500 use existing funds - Architectural/Zoning Code - Arnold Mill Corridor 25,000 25,000 Architectural/Zoning Code - Highway 9 North Corridor 3,000 use existing funds - Architectural/Zoning Code - Deerfield/Hwy 9 Planning Area 2,950 - Design Services - Highway 9 Corridor 3,000 - Arbor Day 3,000 - TOTAL COMMUNITY DEVELOPMENT 71,336 35,350 - TOTAL M&O INITIATIVES 1,219,260 233,161 - Maintenance & Operating Initiatives Summary FY 2014 FY 2014 Budgt 52 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - - Removes/reduces a hazard: Professional Fees - - Improves efficiency:Equipment R & M - - Facilities R & M - - Vehicle R & M - - Grounds R & M - - Land/Building Rental - - Vehicle/Equip Rental - - Communications - - Advertising - - Printing - - Travel - - Dues & Fees - - Education & Training 9,100 9,100 Maintenance Contracts - - General Supplies - - Utilities: Water - - Utilities: Natural Gas - - Utilities: Electricity - - Gasoline/Diesel - - Food/Meals - - Uniforms - - Mach/Equip - - Furniture/Fixtures - - Other Equipment - - TOTAL $ 9,100 $ 9,100 Salary/Benefits - - Maintenance & Operating 9,100 9,100 Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Human Resources Tobacco Cessation Reimbursement Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: Program will reimburse employees up to $200 for smoking cessation classes or products that are not covered by insurance. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Lower the number of Tobacco users Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The cost of this program in this year and any subsequent year will be offset by increased biweekly health insurance costs that will be charged to tobacco users. For example, if we charge a tobacco use surcharge of $10 biweekly, we will generate $260 per user in increased premium. This will help fund the reimbursement. Notes: Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST FY 2014 Budgt 53 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training 26,040 Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Uniforms - Mach/Equip - Furniture/Fixtures - Other Equipment - TOTAL $ 26,040 $ - Salary/Benefits - - Maintenance & Operating 26,040 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Human Resources Employee Wellness Program Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: Implementaion of employee wellness plan. Plan still in design but this budget request is based on model of City of Suwanee that includes a point system for exercise, annual physical and dental cleanings and other measures. If the employee reaches the point goal, they get a $100 gift card. Budgeted amount also includes $60 per employee to provide a quarterly reimbursement of $15 for health club memberships. Total budgeted amount is $210 per employee. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Program will also include biometrics which we should be able to measure annually. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST FY 2014 Budgt 54 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M 3,673 Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Uniforms - Mach/Equip - Furniture/Fixtures - Other Equipment - TOTAL $ 3,673 $ - Salary/Benefits - - Maintenance & Operating 3,673 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Notes: Detail Description of New Program/Service or Improvement of Existing Service Level: What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Perceived increased employee safety. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This is a one-time fee. Installation of panic buttons throughout city hall. Quote includes up to 10 panic buttons in different locations and will be wired directly into Alpharetta dispatch allowing for faster response. No monthly monitoring fee saving city $19.95 per month. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Human Resources Panic Buttons Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2014 Budgt 55 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications 49,443 Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 49,443 $ - Salary/Benefits - - Maintenance & Operating 49,443 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 7,996 8,316 8,648 8,994 9,354 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 7,996$ 8,316$ 8,648$ 8,994$ 9,354$ Build Relationships Strengthen Public Relations ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Notes: The maintenance cost of $7,996 is steady for three years. After that, it increases 5 percent annually. Detail Description of New Program/Service or Improvement of Existing Service Level: The City of Milton's Web site is at the point where it could use a refresh, and I'd like to put money towards a comprehensive Web tool instead of the budget Content Managmenet System we currently have contracted to use through Govoffice.com. CivicPlus is a popular CMS utilized by a number of other cities in Georgia, and everyone in the Public Information field I've talked to is happy with the tool and service they've received. I cannot say this for GovOffice or its tool, though it has been effective. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Web traffic, though robust, shoud increase if we used a more comprehensive and streamlined tool. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The major cost with a new Web site is the up front design fee. Yearly the maintenance fee will remain steady. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Info & Marketing City of Milton Web Site Update Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2014 Budgt 56 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 67,266 Removes/reduces a hazard: Professional Fees 600 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications 4,802 Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies 2,115 Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms 2,090 Mach/Equip Furniture/Fixtures Other Equipment TOTAL 76,873$ -$ Salary/Benefits 67,266 - Maintenance & Operating 9,607 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 69,957 72,755 75,665 78,692 81,839 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 69,957$ 72,755$ 75,665$ 78,692$ 81,839$ Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Notes: Detail Description of New Program/Service or Improvement of Existing Service Level: At the present time the training coordinator for the police department is a shift lieutenant. In addition to managing his shift he is tasked with being the departments training coordinator. This position consists of developing and implementing training programs for the department, getting officers registered for classes and serving as the department’s liaison with the local academies and other agency training divisions. This position plays a vital role in the agencies operations, as proper training is crucial to employee performance, officer safety and organizational liability. The proposal is to create a sergeants position within the agency that would oversee the departments training and community outreach efforts. This would allow the departments training needs to receive more attention and increase our community outreach efforts. Over the past two years the agencies community outreach responsibilities have increased as the department has developed more MPACT neighborhoods and now offer additional programs What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Improved coordination of training and community outreach efforts Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Future costs associated with position CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Police Manpower Sergeant Community Outreach/Training Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2014 Budgt 57 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 322,656 Removes/reduces a hazard: Professional Fees 3,600 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications 24,552 Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies 12,692 Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms 12,540 Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 376,040 $ - Salary/Benefits 322,656 - Maintenance & Operating 53,384 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 335,562 348,985 362,944 377,462 392,560 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ 335,562 $ 348,985 $ 362,944 $ 377,462 $ 392,560 Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Notes: Detail Description of New Program/Service or Improvement of Existing Service Level: According to the IACP staffing formula and based oncurrent calls for service the police department should have 25 patrol officers to handle calls for service and conduct proactive patrol. Currently the partol division has 16 patrol officers. As the calls for service continue to increase, the response time of the responding officers also increases. This is a request for 6 new police officer positions. This manpower is needed to improve overall response time and increase the police departments response to community needs. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Improved response time to emergency calls and increased response to community needs Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Future costs and salaries for six patrol officers CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Police Manpower (Uniform Patrol) Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2014 Budgt 58 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 53,776 Removes/reduces a hazard: Professional Fees 600 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications 4,802 Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies 2,115 Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms 2,090 Mach/Equip Furniture/Fixtures Other Equipment TOTAL 63,383$ -$ Salary/Benefits 53,776 - Maintenance & Operating 9,607 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 55,927 58,164 60,491 62,910 65,427 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 55,927$ 58,164$ 60,491$ 62,910$ 65,427$ Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Notes: Detail Description of New Program/Service or Improvement of Existing Service Level: What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Future costs associated with position CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Police Manpower Detective Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2014 Budgt 59 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 335,022 167,511 Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications 600 200 Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms 3,000 1,000 Mach/Equip Furniture/Fixtures Other Equipment 30,000 10,000 TOTAL 368,622$ 178,711$ Salary/Benefits 335,022 167,511 Maintenance & Operating 33,600 11,200 Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 349,047 363,009 377,529 392,630 408,335 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ 349,047 $ 363,009 $ 377,529 $ 392,630 $ 408,335 FY 2014 CITY MANAGER RECOMMENDEDEngage in Proactive Planning Detail Description of New Program/Service or Improvement of Existing Service Level: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Rescue Unit Staffing Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION FY 2014 DEPARTMENT REQUEST This will provide additional staffing of six personnel for the new rescue apparatus in support of the RMA subsidy initiative from FY 13. The vehicle is currently staffed at one per shift (three total), but will optimally require a minimum staffing of two per shift, one paramedic-firefighter and one captain-firefighter-paramedic with a relief paramedic firefighter. The total personnel required for this initiative is therefore three Lieutenants and six firefighters to cover three shifts. This will represent a benefit to the city by providing a fully-staffed EMS unit in Milton that will also support fire operations and other missions when not engaged in medical calls. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Tracking of response times on EMS calls in the Highway 9 area will provide one important performance measure of this initiative and will show an immediate benefit. The benefit of funding this initiative over maintaining the three personnel model of the current RMA subsidy project will allow Milton to stand up the Rescue as an independent, self-supportive unit rather than the hybrid model currently offered by only staffing it with three personnel. If funded, this initiative will allow the Advanced Life Support engine to remain in service, even if the rescue has to transport (the current model would require both the engine AND rescue to be out of service on a transport, and while this meets a real need, it is not the optimal arrangement for a rescue service). Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) As with any personnel expansion, this will carry annual benefits and salary costs. The cost includes the purchase of three portable radios at 4000 each (to leave at the station) and six sets of turnout gear at 3000 per set. There will also be periodically recurring uniform, equipment, licensing, and training costs associated with this initiative. Notes: FY 2014 Budgt 60 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip 4,000 Furniture/Fixtures Other Equipment TOTAL 4,000$ -$ Salary/Benefits - - Maintenance & Operating 4,000 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact -$ -$ -$ -$ -$ Provide Responsible and Responsive Government Engage in Proactive Planning ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Notes: The Jacobs Ladder cardio machine would be placed at station 42 a centralized location and all crews would have the ability to rotate and use the system. The FBI, Army Rangers and Navy Seals are already using Jacobs Ladder to improve their strength and conditioning programs. Jacobs Ladder is ideal for military, fire and police training. With the innovative design of Jacobs Ladder, stress is taken off the lower back, which enables an intense aerobic or anaerobic workout that simulates actual challenges that military, fire and policemen face everyday. The Jacobs Ladder mimics firefighters ascending and descending aerial and ground ladders therefore this would condition firefighters for those daily tasks in a safe and effective manner. Detail Description of New Program/Service or Improvement of Existing Service Level: While being able to provide the best possible emergency services to the citizens and visitors of Milton is a top priority, it is also important to remember that our most important assets in providing that service are our firefighters! Firefighting is strenuous physical work and places considerable strain on the body. It also involves high levels of emotional stress. In order to meet the unique physical demands of firefighting and to perform firefighting in a safe manner, firefighters must be physically fit. We want our firefighters to bring the best of themselves to their jobs every day. Encouraging our firefighters to embrace fitness as a lifestyle choice pays off in numerous ways! What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Improved performance during daily duties and during emergency operations. Improved results on yearly physical assessments. Reduced injuries and illnesses. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) There will be no recurring costs associated with this initiative. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Jacobs Ladder Cardio Machine Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2014 Budgt 61 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip 3,000 Furniture/Fixtures Other Equipment TOTAL 3,000$ -$ Salary/Benefits - - Maintenance & Operating 3,000 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact -$ -$ -$ -$ -$ Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Notes: This multi system would be placed at station 42 a centralized location and all crews would have the ability to rotate and use the system. Powertech Workbench Multi System (WB-MS13-B) - 2500.00 Weight Set - 500.00 Detail Description of New Program/Service or Improvement of Existing Service Level: While being able to provide the best possible emergency services to the citizens and visitors of Milton is a top priority, it is also important to remember that our most important assets in providing that service are our firefighters! Firefighting is strenuous physical work and places considerable strain on the body. It also involves high levels of emotional stress. In order to meet the unique physical demands of firefighting and to perform firefighting in a safe manner, firefighters must be physically fit. We want our firefighters to bring the best of themselves to their jobs every day. Encouraging our firefighters to embrace fitness as a lifestyle choice pays off in numerous ways! What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Improved performance during daily duties and during emergency operations. Improved results on yearly physical assessments. Reduced injuries and illnesses. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) There will be no recurring costs associated with this initiative. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Powertech Workbench Multi Workout System & Weight Set Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2014 Budgt 62 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M 14,000 Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 14,000$ -$ Salary/Benefits - - Maintenance & Operating 14,000 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Fire Station Improvements/Maintenance Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: Fire station partitions - this will provide privacy for fire personnel in the sleeping quarters Station 43 - $6,000 Station 42 - $4,000 Station 41 - $4,000 What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: Provide Responsible and Responsive Government Engage in Proactive Planning ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST FY 2014 Budgt 63 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 5,000 Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M 1,000 Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications 4,000 Advertising Printing Travel 500 Dues & Fees 200 Education & Training 1,000 Maintenance Contracts General Supplies 1,000 Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel 500 Food/Meals Uniforms 2,000 Mach/Equip Furniture/Fixtures Other Equipment TOTAL 15,200$ -$ Salary/Benefits 5,000 - Maintenance & Operating 10,200 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 9,568 9,951 10,349 10,763 11,193 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 9,568$ 9,951$ 10,349$ 10,763$ 11,193$ FY 2014 CITY MANAGER RECOMMENDEDEngage in Proactive Planning Detail Description of New Program/Service or Improvement of Existing Service Level: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Field Investigator Program Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION FY 2014 DEPARTMENT REQUEST The purpose of this program is to provide support to the Fire Marshal's Office, assisting with conducting fire investigations on the shift-level and supporting the primary investigator on larger incidents. The purpose of this program is to provide for the ongoing training, basic investigations clothing (coveralls, helmets, boots) and to outfit an "investigations" vehicle that would be available for pick-up that contains shovels, evidence, crime scene processing, and other related supplies for the on-duty/on-call investigator. This initiative provides redundancy in the fire marshal's office (so there is move than one investigator) and improves efficiency by placing a person capable of handling initial investigations on each shift rather than requiring a call-out for all fires. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) The program should be successfully deployed by next year. Four field personnel are already through the Arson 1 training and additional investigators should graduate from Arson 2 in January of 2014. This initiative is meant to address the advent of these new investigators and will be accompanied by an official investigations policy governing their deployment and use. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Arson investigation is a highly specialized skill. Recurring training hours for this certification generally come from attending one of several conferences throughout the state during any given year. Recurring costs for this are generally going to be recertification/training related. Otherwise, the program intends to make full use of resources already available to the department. Notes: FY 2014 Budgt 64 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 75,000 Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M 75 Facilities R & M Vehicle R & M 300 Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications 1,000 Advertising Printing Travel 500 Dues & Fees 200 Education & Training 200 Maintenance Contracts General Supplies 1,000 Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel 2,100 Food/Meals Uniforms 500 Mach/Equip Furniture/Fixtures Other Equipment TOTAL 80,875$ -$ Salary/Benefits 75,000 - Maintenance & Operating 5,875 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 82,550 85,852 89,286 92,858 96,572 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 82,550$ 85,852$ 89,286$ 92,858$ 96,572$ CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Assistant Fire Marshal Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: This project includes $27,500 for the capital procurement of a F150 Pickup for investigations equipment, turnouts, inspections equipment, and general support to fire operations. Detail Description of New Program/Service or Improvement of Existing Service Level: The purpose of this program is to provide support to the Fire Marshal's Office, assisting with new inspections/plan review, fire investigations, business license inspections, fire code enforcement, annual fire inspections, public education outreach, CERT, Emergency Management, and other life-safety initiatives. It will allow the Fire Marshal to devote more administrative time to the inspection, planning and education process and establish a system of management for the Fire Marshal's Office, including: policy development and implementation, increasing efficiency and coordination with the Building Department, management of field units in the annual inspection and pre-planning process, data management and input, and other administrative issues that have not been addressed with the Department's current staffing level. It will also allow the FM to devote the time needed for department accreditation. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This initiative will allow the fire department to increase its efficiency through establishing operational processes and procedures, thereby presenting a more responsive permitting, licensing and inspection process. It will also increase the safety of the community by enhancing the ability of the Department to maximize its life-safety code enforcement and outreach, and involve more citizens in the community through founding a CERT team and other community prevention measures. Finally, it will provide for a fill-in person to conduct inspections, to be on-call for investigations, and coordinate other life-safety programs at times when the Fire Marshal is not available. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The enhanced efficiency will also show a benefit in coming years when the necessary internal processes have been implemented. There will be the one-time cost of purchasing a run-about vehicle for this position, approximately 27,500 for a basic pick-up truck that can also be used for other City purposes when it is not being used for inspections. Notes: Provide Responsible and Responsive Government Engage in Proactive Planning ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST FY 2014 Budgt 65 M&O Initiatives Strategy: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies SP 700E Cutter = $11000 Battery charger = $600 Utilities: Water SP 300E Spreader = $12000 Plug adaptor = $700 Utilities: Natural Gas R 411E RAM = $8000 Utilities: Electricity Hydraulic fluid = $95 Gasoline/Diesel Extra batteries = $600 x 2 Food/Meals Uniforms Mach/Equip 33,595 Furniture/Fixtures Other Equipment TOTAL $ 33,595 $ - Salary/Benefits - - Maintenance & Operating 200 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 200 208 216 225 234 Decreases Operating Costs (750) (750) (750) (750) (750) Additional Revenues - - - - - Other - - - - - Total Operating Impact $ (550) $ (542) $ (534) $ (525) $ (516) Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST This initiative is for a complete set of extrication tools. (Jaws of Life) This set of extrication tools employees new technology that uses a battery powered hydraulic pump in lieu of the traditional gasoline engine power unit. With no hoses, and no set up time, the extrication equipment gives the ability to operate in places that are extremely challenging or impossible to the tools that we now use. Other key benefits are the ability to use the tools in places where you cannot operate a gas motor because of carbon monoxide concerns. The tools using the new technology are substantially quieter allowing important communication during rescues, enhancing safety, The batteries that power the equipment may also be removed and instead be plugged into a 110V source and power the tool for continuous operation. There will be cost savings due to eliminating the need for fuel and other maintenance and operating cost associated with the gas powered tools we currently use. Notes: This new technology eliminates the need for gas power engines, hydraulic hoses and couplings, which all have a tendency to fail. These battery operated tools gives firefighters unrestricted mobility and access to trapped victims of motor vehicle accidents. Detail Description of New Program/Service or Improvement of Existing Service Level: What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Improved efficiency and service to the community. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Annual maintenance cost for this extrication tool will be reduced by $500 per year compared to our current extrication tools. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Hydraulic Extrication Equipment Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2014 Budgt 66 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 24,080 Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 24,080 $ - Salary/Benefits 24,080 - Maintenance & Operating - - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 25,043 26,045 27,087 28,170 29,297 Decreases Operating Costs - - - - - Additional Revenues - - - - Other - - - - - Total Operating Impact $ 25,043 $ 26,045 $ 27,087 $ 28,170 $ 29,297 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Parks & Recreation Increase of Temporary Staffing for Camp Joyful Soles and Price Increase Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Notes: Detail Description of New Program/Service or Improvement of Existing Service Level: Camp Joyful Soles had a record high registration in 2013. In week 5 we hit 20 campers and actually went one over in week 6. We also permitted campers who are 18 at the start of camp but turn 19 during the summer. The Camp Happy Hearts in Alpharetta has advised us that they have 9 clients who will age out of their program this year. The camp is successful but the camp does not pay for itself due to the price being dramatically below the market price for an all day camp for special needs teenagers. This initiative requests the following: 1) Raise the price from the current $125/camper/week to $175/camper/week. 2) Permit the maximum capacity to expand to 25 campers/week. 3) Increase the staffing by three positions over the planned 2013 staffing by adding a 2nd Camp Director, a 4th and 5th Camp Counselor and raising the Lead Counselor's pay. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This year the camp operated over the salary budget due to a mistake during the hiring process. While the budget overage has been covered due to additional revenue, what we discovered is that we have a great formula for success with two trained, experienced and certified adults running the camp, a ratio of 1 Counselor to 5 campers and a Lead Counselor able to float between the Directors and Counselors. By expanding to 25 campers, we would need 5 counselors. This provides adequate coverage to maintain safety and control. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The increased salaries are: 1 Co-Director - $18/hr x 40 hours x 7 weeks = $5040, 2 Camp Counselors - $8/hr x 40 hours x 7 weeks x 2 counselors = $4,480, 1 Lead Counselor raise - $1/hr x 40 hours x 7 weeks = $280. Total additional salary = $9,800. New salary budget = $24,080. Additional revenue at $175/camper/wk x 22 campers x 7 weeks = $26950. At a conservative 22 campers/week, salary is covered and extra revenue is available for other camp costs. Provide Responsible and Responsive Government Engage in Proactive Planning ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST FY 2014 Budgt 67 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 7,036 Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 7,036$ -$ Salary/Benefits 7,036 - Maintenance & Operating - - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 7,317 7,610 7,915 8,231 8,560 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 7,317$ 7,610$ 7,915$ 8,231$ 8,560$ Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Increase Hours for Sustainability Coordinator Detail Description of New Program/Service or Improvement of Existing Service Level: Increase in salary to compensate for additional time (143 additional annual hours) for Solid waste compliance, Keep Milton Beautiful incorporation and KAB program launch, 2 additional bulky trash events, 1 additional Household Paint and Chemical Collection event. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) The success can be measured in the number of people engaged in KMB, fund raising to offset City expenditures, additional residents served in bulky trash and Household Paint and Chemcial collection events, increased efficiency in solid waste collections and additional revenue. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Diligence in the compliance of the solid waste ordinance should result in additional revenue for the City. The trend appears to be @$4000/qtr higher in collection of 5% infrastructure maintenance fees. The incorporation of a 501c3 Keep Milton Beautiful should result in addtional fund raising to offset city expenditures. Notes: Provide Responsible and Responsive Government Engage in Proactive Planning ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST FY 2014 Budgt 68 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 11,000 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental 500 Communications Advertising 500 Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 12,000 $ - Salary/Benefits - - Maintenance & Operating 12,000 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Additional Household Paint and Chemical Collection Event Provide Responsible and Responsive Government ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Quality Services Detail Description of New Program/Service or Improvement of Existing Service Level: The City of Milton conducted its first Household Paint and Chemical Collection (also known as HHW) in August 2013. Due to the costs of properly collecting and disposing of these household paints and chemicals, approximately 200 residents out of the 10,000 residences in Milton were served. In order to meet the demand of hazardous materials in the community, a minimum of 2 events per year should be provided to begin to mitigate the amount of haz mat in Milton's residences. This M&O is for a second event in F 2014. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) The response from the community at our first event should be a good indicator of the amount of interest there is in the community for providing this service. There is no other current county or state program that provides the collection of hazardous materials as so citizens do not have a choice. They have to store up the products in their homes waiting for a way to get rid of them. Our neighboring communities (Roswell, Alpharetta, Johns Creek) have been having hazardous waste collections for several years- and have two a year to try and meet the demand. Many Milton residents attempted to participate in the most recent Alpharetta collection (June 2013) but were turned away. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) It is something that we should budget for on an annual basis until the demand for these type of events in Milton subsides. The cost of these events has come down significantly with more competition in the haz mat collection business. Notes: FY 2014 Budgt 69 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel 500 500 Dues & Fees 200 200 Education & Training 250 250 Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals 400 400 Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 1,350$ 1,350$ Salary/Benefits - - Maintenance & Operating 1,350 1,350 Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact -$ -$ -$ -$ -$ CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Keep Milton Beautiful Provide Responsible and Responsive Government ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Quality Services Detail Description of New Program/Service or Improvement of Existing Service Level: If the City is approved as a KAB affiliate, there will be costs involved with attending 2 State KGB annual conventions which I have budgeted for the Executive Director and Board Chairman to attend this first year. Additionally, $250 budgeted for a City table at the Annual KAB awards luncheon. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) The training of the ED and Board Chairman will result in a higher level of leadership of the KMB organization which can be measured by the meeting minutes and programs employed. Our initiatives will be measured by KAB standards which will give us more metrics in how many volunteers hours are utilized and cost savings to the City and its taxpayers. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This initiative should help to expand programs to residents, without adding additional costs to the City budget, by becoming a 501c3 and being able to more effectively fund raise. The City will continue to provide the staff and supplies already occurring, with the addition of budget oversight and audits where necessary. Notes: FY 2014 Budgt 70 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel 200 Dues & Fees Education & Training 300 Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 500 $ - Salary/Benefits - - Maintenance & Operating 500 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Georgia Environmental Conference Provide Responsible and Responsive Government ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Select from drop down list Detail Description of New Program/Service or Improvement of Existing Service Level: Costs for attending the annual Georgia Environmental Conference. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) A report highlighting the programs/projects or benefits to the City of Milton acquired as a result of the networking and Educational programs at the Conference could be initiated. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Funding needs to be considered as an annual item providing anticipated benefits are realized. Notes: FY 2014 Budgt 71 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 9,000 9,000 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 9,000$ 9,000$ Salary/Benefits - - Maintenance & Operating 9,000 9,000 Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact -$ -$ -$ -$ -$ In order to implement the visioning study for the Arnold Mill Corridor, it is anticipated that a TDR Ordinace will be included within the proposed zoning overlay. This would be a similar initiative to that included within the recently established Crabapple overlay zoning district. This initiative will develop a method of "rights banking" for the city. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: Detail Description of New Program/Service or Improvement of Existing Service Level: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development TDR Ordinance - Arnold Mill Corridor Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Protect and Preserve Open Space ACCOUNT DESCRIPTION FY 2014 DEPARTMENT REQUEST FY 2014 CITY MANAGER RECOMMENDEDOpen Space Preservation FY 2014 Budgt 72 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 4,500 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 4,500 $ - Salary/Benefits - - Maintenance & Operating 4,500 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - Protect and Preserve Open Space Open Space Preservation ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Notes: Detail Description of New Program/Service or Improvement of Existing Service Level: In order to implement the visioning study for the Rt. 9 North Corridor, it is anticipated that a TDR Ordinace will be included within the proposed zoning overlay. This would be a continuation of the recently established zoning overlay ordinance for the Deerfield/Rt.9 area. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development TDR Ordinance - Route 9 North Corridor Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2014 Budgt 73 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 25,000 25,000 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 25,000 $ 25,000 Salary/Benefits - - Maintenance & Operating 25,000 25,000 Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - Structure Economic Growth Plan for Sustainable Growth ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST Notes: Detail Description of New Program/Service or Improvement of Existing Service Level: In order to implement the visioning study for the Arnold Mill Corridor, it is anticipated that a form based zoning and architectural overlay ordinace will be developed. This would be an effort similar to that as established within the Crabapple Overlay Zoning District. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Architectural/Zoning Code - Arnold Mill Corridor Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2014 Budgt 74 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 3,000 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 3,000 $ - Salary/Benefits - - Maintenance & Operating 3,000 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Architectural/Zoning Code - Route 9 North Corridor Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: In order to implement the visioning study for the Rt. 9 North Corridor, it is anticipated that a form based zoning and architectural overlay ordinace will be developed. This would be a continuation of the effort for the recently established zoning overlay ordinance in the Deerfield/Rt.9 area. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: Structure Economic Growth Plan for Sustainable Growth ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST FY 2014 Budgt 75 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 2,950 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 2,950 $ - Salary/Benefits - - Maintenance & Operating 2,950 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Architectural/Zoning Code - Deerfield/Route 9 Planning Area Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: In order to implement the visioning study for the Deerfield/Rt. 9 Planning Area, it was anticipated that a form based zoning and architectural overlay ordinace would be developed. During the course of the study, it was decided by the Stakeholder Committee and the community to increase the boundary of the study area. This resulted in additional coding work needing to be performed in order to complete the form based code for the new, enhanced study area. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: Structure Economic Growth Plan for Sustainable Growth ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST FY 2014 Budgt 76 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 3,000 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 3,000 $ - Salary/Benefits - - Maintenance & Operating 3,000 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Design Services - Route 9 Corridor Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: In order to complete the visioning study for the Rt. 9 North Corridor, design/illustrative services will be needed to clearly articulate, from a visual perspective, the intent of the plan. Specifically, we would propose using PhotoShop software. We do not have the ability to provide this type of service in-house. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: Structure Economic Growth Plan for Sustainable Growth ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST FY 2014 Budgt 77 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies 3,000 Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL $ 3,000 $ - Salary/Benefits - - Maintenance & Operating 3,000 - Impact on Operating Budget FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Arbor Day Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: In order to provide materials and resources for the celebration of Arbor Day, and also to carry out the requirements of our "Tree City USA" designation, funds are requested to be set aside for this purpose. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: Protect and Preserve Open Space Open Space Preservation ACCOUNT DESCRIPTION FY 2014 CITY MANAGER RECOMMENDED FY 2014 DEPARTMENT REQUEST FY 2014 Budgt 78 M&O Initiatives Special Revenue Funds FY 2014 Budget 79 Special Revenue Funds Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget MILTON ROUNDUP VENDOR FEE 4,800 1,034 1,275 - - EARTH DAY VENDOR FEE 495 1,270 1,500 1,300 1,300 INTEREST REVENUE 70 67 100 40 40 MILTON ROUNDUP SPONSOR 10,525 3,000 5,000 7,500 7,500 EARTH DAY SPONSOR 6,100 1,750 2,000 4,000 4,000 CONCERT SPONSOR 500 - - 500 500 MAYOR'S RUN SPONSOR 1,686 - 1,500 2,000 2,000 DONATIONS/BETTER WORLD BOOKS - 135 - - - OTHER MISC REVENUE / T-SHIRT SALES 126 169 - - - OTHER MISC REVENUE / MAYOR'S RUN - 2,229 2,250 1,500 1,500 MILTON ROUNDUP FOOD SALES - - - - - HOTEL/MOTEL TAX FUND 35,000 42,000 30,000 35,000 35,000 Total Revenues 59,302 51,654 43,625 51,840 51,840 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget SALARIES & WAGES/REGULAR EMPLOYEES 1,050 18,001 - - - - SALARIES & WAGES/OVERTIME - 14 - - - - EMPLOYEE BENEFITS / 401A (SS MATCH)- 675 - - - - EMPLOYEE BENEFITS / FICA MEDICARE - 380 - - - - PROFESSIONAL FEES 10,929 20,923 24,137 29,000 29,000 - RENTAL EQUIPMENT & VEHICLES 9,934 10,069 11,883 16,100 16,100 - COMMUNICATIONS - - - - - - ADVERTISING 10,504 12,494 11,049 11,795 11,795 - PRINTING 2,333 3,129 4,728 4,400 4,400 - GENERAL SUPPLIES 6,019 7,585 5,746 2,300 2,300 - FOOD/MEALS 173 951 1,943 1,500 1,500 - OTHER EQUIPMENT - 1,520 439 - - - Special Events Fund Total 40,942 75,742 59,925 65,095 65,095 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES 18,360 (24,088) (16,300) (13,255) (13,255) - BEGINNING FUND BALANCE 44,203 62,563 38,475 22,175 22,175 22,175 ENDING FUND BALANCE 62,563 38,475 22,175 8,920 8,920 22,175 Special Events Fund Expenditure Summary Revenues FY 2014 FY 2014 FY 2013 Amended Budget FY 2013 Amended Budget FY 2014 Budget 80 Special Events Fund Special Events Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES - - 600 - ADVERTISING 2,740 4,486 - - PRINTING 365 519 679 - GENERAL SUPPLIES - - 110 - OTHER EQUIPMENT - 800 - - Crabapple Antique & Art Festival Total 3,105 5,804 1,389 - - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES 6,800 10,183 14,700 14,700 14,700 RENTAL EQUIPMENT & VEHICLES - 2,508 1,000 7,500 7,500 ADVERTISING 3,231 1,259 4,000 4,000 4,000 PRINTING 895 1,262 1,500 1,500 1,500 GENERAL SUPPLIES 2,543 5,485 2,500 300 300 FOOD/MEALS 62 115 710 - - OTHER EQUIPMENT - 720 439 - - Crabapple Fest Total 13,531 21,531 24,849 28,000 28,000 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget ADVERTISING 488 356 412 830 830 Veteran's Day Total 488 356 412 830 830 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES 530 700 1,008 1,000 1,000 RENTAL EQUIPMENT & VEHICLES 2,244 2,094 2,205 2,225 2,225 ADVERTISING 1,125 757 613 800 800 PRINTING 130 336 - 150 150 GENERAL SUPPLIES - 18 - - - Tree Lighting Total 4,029 3,905 3,826 4,175 4,175 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES 1,150 1,350 1,820 1,900 1,900 RENTAL EQUIPMENT & VEHICLES 550 - 1,025 1,100 1,100 ADVERTISING 813 421 1,136 1,200 1,200 GENERAL SUPPLIES 207 780 1,079 500 500 Christmas in Crabapple Total 2,720 2,551 5,060 4,700 4,700 - Veteran's Day Crabapple Fest (formerly Milton Roundup) Crabapple Antique & Art Festival FY 2014 FY 2014 FY 2013 Amended Budget FY 2013 Amended Budget FY 2013 Amended Budget Christmas in Crabapple FY 2013 Amended Budget FY 2014 FY 2014 Tree Lighting FY 2013 Amended Budget FY 2014 FY 2014 Budget 81 Special Events Fund Special Events Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES 1,949 4,156 1,424 3,500 3,500 RENTAL EQUIPMENT & VEHICLES 1,846 1,429 2,698 1,750 1,750 ADVERTISING - 578 823 600 600 PRINTING 350 20 1,096 500 500 GENERAL SUPPLIES 2,263 1,087 1,148 500 500 FOOD/MEALS - 462 439 200 200 Earth Day Total 6,408 7,731 7,628 7,050 7,050 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES 500 750 1,640 3,400 3,400 RENTAL EQUIPMENT & VEHICLES 1,788 2,158 2,204 2,225 2,225 ADVERTISING 2,106 2,248 1,908 2,200 2,200 PRINTING 93 505 953 450 450 GENERAL SUPPLIES 139 198 300 225 225 FOOD/MEALS 111 375 45 250 250 Memorial Day Total 4,737 6,234 7,050 8,750 8,750 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget RENTAL EQUIPMENT & VEHICLES - - 237 250 250 FOOD/MEALS - - 749 1,000 1,000 Volunteer Appreciation Total - - 1,391 1,750 1,750 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES - - - 1,500 1,500 RENTAL EQUIPMENT & VEHICLES - 1,194 2,514 1,050 1,050 ADVERTISING - - 1,265 1,265 1,265 PRINTING - - - 600 600 GENERAL SUPPLIES - 16 204 275 275 Concerts Total - 1,211 3,983 4,690 4,690 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES 3,784 2,945 3,000 3,000 ADVERTISING 1,279 892 900 900 PRINTING 488 500 1,200 1,200 FOOD/MEALS - - 50 50 Mayor's Run Total - 5,551 4,337 5,150 5,150 - FY 2014 FY 2014 FY 2014 FY 2013 Amended Budget FY 2013 Amended Budget Mayor's Run Summer Series FY 2014 FY 2013 Amended Budget Volunteer Appreciation FY 2014 Memorial Day Earth Day FY 2013 Amended Budget FY 2013 Amended Budget FY 2014 Budget 82 Special Events Fund Special Events Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget SALARIES & WAGES/REGULAR EMPLOYEES - 18,001 - - - SALARIES & WAGES/OVERTIME - 14 - - - EMPLOYEE BENEFITS / 401A (SS MATCH)- 675 - - - EMPLOYEE BENEFITS / FICA MEDICARE - 380 - - - PROFESSIONAL FEES 1,050 - - - - RENTAL EQUIPMENT & VEHICLES 3,506 687 - - - ADVERTISING - 1,110 - - - PRINTING 500 - - - - GENERAL SUPPLIES 868 - - - - Other Events Total 5,924 20,867 - - - - FY 2014 FY 2013 Amended Budget Other Events FY 2014 Budget 83 Special Events Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget CASH CONFISCATIONS/STATE FUNDS 77,149 - - - - CASH CONFISCATIONS/US MARSHALS 4,770 16,819 - - - CASH CONFISCATIONS/HIDTA - - - - - INTEREST REVENUE/STATE FUNDS 53 54 - - - INTEREST REVENUE/FEDERAL FUNDS 8 22 - - - REALIZED GAIN ON INV/STATE FUNDS 270 - - - - Total Revenues 82,251 16,895 - - - - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget EDUCATION & TRAINING STATE FUNDS - 2,906 - 1,000 1,000 FEDERAL FUNDS 500 520 - 1,000 1,000 Total: Education & Training 500 3,426 - 2,000 2,000 - MAINTENANCE CONTRACTS STATE FUNDS - 1,746 - - - FEDERAL FUNDS - - - - - Total: Maintenance Contracts - 1,746 - - - - GENERAL SUPPLIES STATE FUNDS - 2,592 - 3,000 3,000 FEDERAL FUNDS - - - 3,000 3,000 Total: General Supplies - 2,592 - 6,000 6,000 - UNIFORMS STATE FUNDS - - - - - FEDERAL FUNDS - - - - - Total: Uniforms - - - - - - OTHER EQUIPMENT STATE FUNDS - 700 - 5,000 5,000 FEDERAL FUNDS - 2,128 - 5,000 5,000 Total: Other Equipment - 2,828 - 10,000 10,000 - CAMERAS STATE FUNDS - 6,493 - - - FEDERAL FUNDS - - - - - Total: Cameras - 6,493 - - - - Total Expenditures 500 17,085 - 18,000 18,000 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES (STATE FUNDS)77,472 (14,383) - (9,000) (9,000) - BEGINNING FUND BALANCE (STATE FUNDS)7,519 84,991 70,608 60,228 60,228 60,228 ENDING FUND BALANCE (STATE FUNDS)84,991 70,608 70,608 51,228 51,228 60,228 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (FEDERAL FUNDS)4,278 14,194 - (9,000) (9,000) - BEGINNING FUND BALANCE (FEDERAL FUNDS)- 4,278 18,472 65,266 65,266 65,266 ENDING FUND BALANCE (FEDERAL FUNDS)4,278 18,472 18,472 56,266 56,266 65,266 FY 2014 Expenditures Revenues Confiscated Assets Fund FY 2014 FY 2013 Amended Budget FY 2013 Amended Budget FY 2014 Budget 84 Confiscated Assets Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget E-911 CHARGES 789,068 818,459 785,000 800,000 800,000 INTEREST REVENUE 554 763 680 200 200 Total Revenue 789,622 819,222 785,680 800,200 800,200 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget COMMUNICATIONS 20,842 19,924 21,000 21,000 21,000 MAINTENANCE CONTRACTS 504,292 613,420 972,599 1,096,262 1,096,262 Total Expenditures 525,134 633,344 993,599 1,117,262 1,117,262 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES 264,488 185,878 (207,919) (317,062) (317,062) - BEGINNING FUND BALANCE 340,333 604,821 790,699 677,806 677,806 677,806 ENDING FUND BALANCE 604,821 790,699 582,780 360,744 360,744 677,806 FY 2014 Expenditures Revenues E-911 Fund FY 2014 FY 2013 Amended Budget FY 2013 Amended Budget FY 2014 Budget 85 E-911 Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget HOTEL/MOTEL EXCISE TAX 49,294 54,688 50,000 55,000 55,000 Total Revenue 49,294 54,688 50,000 55,000 55,000 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget OPERATING TRANSFER OUT TO GENERAL FUND 14,376 12,688 20,000 20,000 20,000 OPERATING TRANSFER OUT TO SPECIAL EVENTS FUND 35,000 42,000 30,000 35,000 35,000 Total Expenditures 49,376 54,688 50,000 55,000 55,000 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES (82) - - - - - BEGINNING FUND BALANCE 82 - - - - - ENDING FUND BALANCE 0 - - - - - FY 2014 Expenditures Revenues Hotel/Motel Tax Fund FY 2014 FY 2013 Amended Budget FY 2013 Amended Budget FY 2014 Budget 86 Hotel/Motel Tax Fund Capital Projects Fund FY 2014 Budget 87 Capital Projects Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget INFRASTRUCTURE MAINTENANCE FEES 68,208 66,445 60,000 65,000 65,000 SIDEWALK REPLACEMENT 9,750 - - - - CRABAPPLE PAVING FUND 6,300 10,500 2,100 - - TRAFFIC CALMING - - 5,800 - - TREE RECOMPENSE - 3,500 2,500 - - LANDFILL USE FEES 82,264 84,573 80,000 80,000 80,000 HYA FEES 9,375 7,363 10,000 INTEREST REVENUE 5,040 7,763 5,000 3,000 3,000 REALIZED GAIN OR LOSS ON INVESTMENTS 5,486 - - - - INSURANCE PROCEEDS/PUBLIC SAFETY - - 10,154 - - INSURANCE PROCEEDS/PUBLIC WORKS 21,530 - - - - OTHER MISC REV/ATLANTA HIDTA STIPEND 3,000 1,500 3,000 - - OPERATING TRANSFER IN FROM GENERAL FUND 5,161,097 4,577,670 5,799,751 9,264,831 4,192,271 OPERATING TRANSFER IN FROM CAPITAL GRANT FUND - 90,000 - - - Total Revenue 5,372,050 4,849,314 5,978,305 9,412,831 4,340,271 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests (excl. rollover) City Manager Approved (excl. rollover) Approved Budget Mayor & Council LAND ACQUISITION 1,645,456 - - BUILDINGS/FUTURE CITY FACILITIES - 330,584 78,172 - - Mayor & Council Total 1,645,456 330,584 78,172 - - - Finance COMPUTER / SOFTWARE 13,279 - - - - Finance Total 13,279 - - - - - Information Technology COMPUTER REFRESH 37,683 49,266 - - - Information Technology Total 37,683 49,266 - - - - Police PUBLIC SAFETY COMMUNICATIONS - 1,830 1,798,170 750,000 400,000 VEHICLES / NEW VEHICLES 77,760 - - 330,144 - VEHICLES / REPLACEMENT RESERVE 31,088 276,468 229,743 172,035 172,035 COMPUTER / SOFTWARE 5,057 - - - - Police Total 113,905 278,298 2,027,913 1,252,179 572,035 - Fire FIRE STATION IMPROVEMENTS - 24,094 65,912 - 11,000 VEHICLE REPLACEMENT RESERVE - 35,586 775,627 860,159 350,000 VEHICLES / FIRE APPARATUS 4,124 - - - - ADVANCED LIFE SUPPORT EQUIP 29,380 2,032 - - - AED UNITS - 32,914 19,078 - - MASS NOTIFICATION SIRENS - - 132,500 167,500 167,500 SCBA CASCADE TRAILER 49,088 - - - Fire Total 82,592 94,626 993,117 1,027,659 528,500 - Revenues Capital Projects Fund Expenditures FY 2014 FY 2014 FY 2013 Amended Budget FY 2013 Amended Budget FY 2014 Budget 88 Capital Projects Fund Capital Projects Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests (excl. rollover) City Manager Approved (excl. rollover) Approved Budget Public Works CONSTRUCTION INSPECTORS 20,978 - 59,892 40,020 40,020 GRAVEL ROADS MAINTENANCE 37,021 89,383 165,840 145,000 145,000 STORMWATER MAINTENANCE 51,012 157,459 233,096 - 250,000 NPDES PERMIT COMPLIANCE 32,782 67,599 465,500 - - PAVEMENT MANAGEMENT 2,763,745 705,469 3,369,953 2,098,009 1,900,000 PAVEMENT MGMT/CRABAPPLE PAVING FUND - - 18,900 - - SIGNS & SIGNALS MAINTENANCE - - - - SITE IMPROVEMENTS/PW YARD RELOCATION 14,835 9,988 75,177 - - INFRASTRUCTURE / TRAFFIC CALMING - 7,410 48,390 - - BRIDGE REPAIRS LANDRUM RD - - - - INFRASTRUCTURE / RESTRIPING 13,281 61,722 147,014 72,800 72,800 CAMBRIDGE SCHOOL ZONE EQUIP - - 27,500 - - REPLACE SCHOOL ZONE FLASHERS - - 15,000 - - INFRASTRUCTURE / EDGE OF PAVEMENT - - 100,000 50,000 (50,000) INFRASTRUCTURE / BRIDGE REPLACEMENT 109,747 569,142 544,489 56,000 - INFRASTRUCTURE / SIDEWALKS 1,500 14,353 302,872 - - BETHANY@COGBURN RD INTERSECTION IMPROVMTS 17,911 419,628 111,991 - - HOPEWELL/FRANCIS/COGBURN INTERSECTION 81,324 20,259 890,520 - - HOPEWELL @ BIRMINGHAM INTERSECTION IMPROVMTS - 34,913 279,588 995,500 495,500 HOPEWELL @ BETHANY BND/BETHANY WAY - - 75,000 100,000 100,000 FREEMANVILLE @ PROVIDENCE & B'HAM INTERSECTION IMPROVMTS - - - 75,000 75,000 CRABAPPLE NE CONNECTOR RD - - - 51,504 VEHICLES / NEW VEHICLES - - 30,678 - 10,000 Public Works Total 3,144,137 2,157,325 6,961,400 3,683,833 3,038,320 - Parks & Recreation PROF FEEES/PARKS & REC 15 YEAR COMP PLAN - 430 24,570 - - PROF FEES/SIGN PROGRAM - - 15,000 - - PROF FEES/B'HAM PARK MASTER PLAN - 24,963 - - - FACILITY R&M/BETHWELL HOUSE RENOVATIONS 147,731 4,200 - - - RENTAL LAND & BUILDINGS/FCBOE LEASE - 214,580 - - - SITES / PARK LAND ACQUISTION 50,435 379,473 950,351 - - SITE IMPROVEMENT/CRABAPPLE CROSSING PARTNERSHIP 10,234 153,373 22,233 - - PARK & TRAIL EXPANSION - 3,360 1,448,465 3,150,000 50,000 TRAIL PLAN UPDATE - 15,000 - - - INFRASTRUCTURE / BELL PARK 35,456 10,769 38,288 - Parks & Recreation Total 243,856 806,149 2,498,907 3,150,000 50,000 - Community Development PROF FEES/TDR FEASIBILITY STUDY - 29,389 20,310 - - PROF FEES/CRABAPPLE MASTER PLAN 30,253 - - - - ARCHITECTURAL CODE - 33,466 1,034 - - FORM BASED CODE/TDR ORDINANCE - 580 28,220 - - BRANDING & SIGNAGE PROGRAM - - - 25,000 25,000 SITE IMPROVEMENT/TREE RECOMPENSE 620 - 18,005 - - Community Development Total 30,872 63,436 67,569 25,000 25,000 - Unallocated CONTINGENCY - - 141,471 274,160 126,416 Unallocated Total - - 141,471 274,160 126,416 - Total Expenditures 5,311,780 3,779,684 12,768,549 9,412,831 4,340,271 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES 60,270 1,069,630 (6,790,244) - - - BEGINNING FUND BALANCE 5,748,997 5,809,267 6,878,897 88,653 88,653 88,653 ENDING FUND BALANCE 5,809,267 6,878,897 88,653 88,653 88,653 88,653 FY 2014 Expenditures FY 2013 Amended Budget FY 2014 Budget 89 Capital Projects Fund Capital Project FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget Requests FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Mayor & Council Future City Facilities 408,756 372,318 36,438 - - - - - - TOTAL MAYOR & COUNCIL 408,756 372,318 36,438 - - - - - - Police Public Safety Communications 1,800,000 37,738 1,762,262 400,000 350,000 - - - 750,000 Vehicle Replacement Reserve 537,299 514,676 22,623 172,035 150,000 150,000 150,000 150,000 772,035 Vehicle for New Sergeant**- - - - - - - - - Vehicles for Patrol Officers (6)**- - - - - - - - - Vehicle for Detective**- - - - - - - - - TOTAL POLICE 2,337,299 552,414 1,784,885 572,035 500,000 150,000 150,000 150,000 1,522,035 Fire Station Renovation & Repair 130,999 82,431 48,568 11,000 - - - - 11,000 Apparatus/Vehicle Replacement Reserve 811,213 90,087 721,126 350,000 350,000 350,000 450,000 450,000 1,950,000 AED Units 51,992 35,563 16,429 - - - - - - Mass Notification Siren Project 132,500 - 132,500 167,500 - - - - 167,500 Public Education Trailer Conversion*- - - - 20,000 - - - 20,000 Vehicle for Assistant Fire Marshal**- - - - - - - - - TOTAL FIRE 1,126,704 208,081 918,623 528,500 370,000 350,000 450,000 450,000 2,148,500 Public Works Construction Inspectors 95,000 35,108 59,892 40,020 41,221 42,458 43,732 45,044 212,475 Gravel Roads Maintenance 550,000 437,963 112,037 145,000 145,000 145,000 145,000 145,000 725,000 Repair Major Stormwater Structures 454,750 223,826 230,924 250,000 275,000 275,000 275,000 275,000 1,350,000 NPDES 958,500 543,996 414,504 - - - - - - Pavement Management 8,065,238 5,751,248 2,313,990 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 9,500,000 Crabapple Paving Fund 18,900 - 18,900 - - - - - - Public Works Yard Construction 100,000 43,373 56,627 - - - - - - Traffic Calming 93,858 55,624 38,234 - - - - - - Re-Striping of Existing Roads 345,919 281,500 64,419 72,800 80,000 80,000 80,000 80,000 392,800 Cambridge School Zone Equipment 27,500 27,500 - - - - - - - Replace School Zone Flashers 15,000 526 14,474 - - - - - - Edge of Pavement Repair 100,000 - 100,000 (50,000) 50,000 50,000 50,000 50,000 150,000 Bridge Replacement Program 1,393,574 889,023 504,551 - 306,000 450,000 750,000 250,000 1,756,000 PW-Sidewalk Repair 318,725 37,005 281,720 - 10,000 10,000 10,000 10,000 40,000 Bethany/Cogburn Intersection Improvmts 549,531 475,305 74,226 - - - - - - Hopewell/Francis/Cogburn Intersection Impr 992,103 140,025 852,078 - - - - - - Hopewell @ Birmingham Intersection Improv 314,500 74,018 240,483 495,500 500,000 - - - 995,500 Hopewell @ Bethany Bnd/Bethany Way 75,000 41,576 33,424 100,000 500,000 825,000 500,000 - 1,925,000 Freemanville@Providence & B'ham Intersection**- - - 75,000 130,000 400,000 595,000 1,000,000 2,200,000 New Vehicles 100,000 69,322 30,678 10,000 10,000 10,000 10,000 10,000 50,000 Upgrade School Flasher Assemblies**- - - - 51,504 - - - 51,504 Crabapple NE Connector Rd**- - - - - - - 50,000 50,000 TOTAL PUBLIC WORKS 14,568,098 9,126,935 5,441,163 3,038,320 3,998,725 4,187,458 4,358,732 3,765,044 19,348,279 Parks & Recreation Parks & Rec 15-Year Comp Plan 25,000 430 24,570 - - - - - - Sign Program 15,000 1,795 13,205 - - - - - - Birmingham Park Master Plan 25,000 24,963 37 - - - - - - Land Acquisition & Park Enhancement 1,396,659 1,396,658 1 - - - - - - Crabapple Crossing Partnership 190,587 190,586 1 - - - - - - Park and Trail Expansion 1,451,825 70,622 1,381,203 50,000 - - - - 50,000 Bell Memorial Capital Improvements 84,513 46,225 38,288 - - - - - - Crabapple Community Center/Park*- - - - 140,000 - - - 140,000 TOTAL PARKS & RECREATION 3,188,584 1,731,280 1,457,304 50,000 140,000 - - - 190,000 Community Development TDR Feasibility Study 49,700 40,569 9,131 - - - - - - Architectural Code 34,500 33,534 966 - - - - - - Form Based Code/TDR Ordinance 28,800 23,000 5,800 - - - - - - Branding & Signage Program - - - 25,000 25,000 - - - 50,000 Tree Recompense 18,625 2,695 15,930 - - - - - - TOTAL COMMUNITY DEVELOPMENT 131,625 99,797 31,828 25,000 25,000 - - - 50,000 Subtotal 21,761,066 12,090,825 9,670,241 4,213,855 5,033,725 4,687,458 4,958,732 4,390,044 23,283,814 Contingency (3%)126,416 151,012 140,624 148,762 131,701 698,515 Total 21,761,066 12,090,825 9,670,241 4,340,271 5,184,737 4,828,082 5,107,494 4,521,745 23,982,329 *New Capital Projects for FY 13 **New Capital Projects for FY 14 FY 2014 Capital Project Requests Prior Years, Current Budget and Future Plans FY 2014 Budget 90 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 357,756 372,318 (14,562) - - - - - - Study / Consultant Project 50,000 - 50,000 - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) 1,000 - 1,000 - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 408,756 372,318 36,438 - - - - - - Financing Sources Cash Capital - Operating Budget 408,756 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 408,756 - - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - - Supportive of which Council goal: (required field) None In the next several fiscal years, the Milton Mayor and City Council have expressed an interest in moving away from the monthly rental, business park, type environment where the current City Hall is located. Over the next years, there will be a need to re-evaluate a master plan, design, engineer and build a City Hall and Public Safety structure. At the onset of this budget year, staff remains in the "planning for the next steps" phase. Staff is of the belief there should be money programmed related to future city facilities and therefore estimates conservatively the revisit of a master plan at a cost not to exceed $50,000. Additionally, it appears planning and design range industry wide between 30% and 35% of the project total cost. Making several of the assumptions we have made as a group, a total project cost of $6,000,000 would result in planning and design somewhere in the neighborhood of $400,000. Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Project Description: Other Project Priorities: (choose all that apply) Detail Impact on Operating Budget: There will be further detail on the impact on the operating budget as this project moves forward. Relation to Other Projects: Capital Project Request Form Future City Facilities Account Number 300-1110-541300200 Requesting Department:Type of Project or Acquisition: Mayor & Council New FY 2014 Budget 91 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - Study / Consultant Project 50,000 37,738 12,262 - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 1,750,000 - 1,750,000 400,000 350,000 - - - 750,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 1,800,000 37,738 1,762,262 400,000 350,000 - - - 750,000 Financing Sources Cash Capital - Operating Budget 1,800,000 400,000 350,000 - - - 750,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 1,800,000 - 400,000 350,000 - - - 750,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - - Supportive of which Council goal: (required field) Relation to Other Projects: There will be further detail on the impact on the operating budget as this project moves forward. None Detail Project Description: Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Capital Project Request Form Public Safety Communications Account Number Requesting Department:Type of Project or Acquisition: 300-3210-521210001 Police New FY 2014 Budget 92 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition 537,299 514,676 22,623 172,035 150,000 150,000 150,000 150,000 772,035 Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 537,299 514,676 22,623 172,035 150,000 150,000 150,000 150,000 772,035 Financing Sources Cash Capital - Operating Budget 537,299 172,035 150,000 150,000 150,000 150,000 772,035 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 537,299 172,035 150,000 150,000 150,000 150,000 772,035 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Relation to Other Projects:No impact expected. None Capital Project Request Form VEHICLE REPLACEMENT RESERVE Account Number Type of Project or Acquisition: 300-3210-542202000 Replacement Requesting Department: Police Included in an approved departmental work plan: Improves efficiency: Detail Project Description: Vehicles in the Police Department have an anticipated useable life and then require replacement. It makes prudent budgeting sense to fund a replacement each year so that when the vehicle must be replaced, the funding impact in one fiscal year is less. A Police vehicle has an estimated useable life, absent major unanticipated damage, of 5 years. For FY 14 - There are five vehicles in the current fleet that need to be replaced due to either high mileage or excessive maintenace costs. It is anticipated that between 4-6 vehicles will need to be replaced annually. Detail Impact on Operating Budget: Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: FY 2014 Budget 93 Capital Projects Fund Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures - - - - - - - Financing Sources Cash Capital - Operating Budget - - - - - - - Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources - - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Capital Project Request Form Vehicle for Sergeant Position (New Initiative for FY 14) Requesting Department:Strategic Plan Strategy: Police Provide Responsible and Responsive Government Meets legal mandate: Relation to Other Projects: Strategic Action Item: Provide Quality Services Detail Project Description: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: FY 2014 Budget 94 Capital Projects Fund Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures - - - - - - - Financing Sources Cash Capital - Operating Budget - - - - - - - Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources - - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply)Detail Project Description: Capital Project Request Form Vehicles for Patrol Officers (New Initiative for FY 14) Requesting Department:Strategic Plan Strategy: Police Provide Responsible and Responsive Government Strategic Action Item: Provide Quality Services Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Meets legal mandate: Relation to Other Projects: FY 2014 Budget 95 Capital Projects Fund Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures - - - - - - - Financing Sources Cash Capital - Operating Budget - - - - - - - Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources - - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Capital Project Request Form Vehicle for Detective (New Initiative for FY 14) Requesting Department:Strategic Plan Strategy: Police Provide Responsible and Responsive Government Meets legal mandate: Relation to Other Projects: Strategic Action Item: Provide Quality Services Detail Project Description: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: FY 2014 Budget 96 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 130,999 82,431 48,568 11,000 - - - - 11,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 130,999 82,431 48,568 11,000 - - - - 11,000 Financing Sources Cash Capital - Operating Budget 130,999 11,000 - - - - 11,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 130,999 11,000 - - - - 11,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form FIRE STATION REPAIR / RENOVATION Account Number Type of Project or Acquisition: 300-3510-522280000 RenovationFire Requesting Department: Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Detail Project Description: This project is to repair damages to the existing Station 43 parking lot and sidewalks Detail Impact on Operating Budget: Relation to Other Projects: No impact anticipated. Station 42 renovation Included in an approved departmental work plan: Improves efficiency: FY 2014 Budget 97 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition 811,213 90,087 721,126 350,000 350,000 350,000 450,000 450,000 1,950,000 Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 811,213 90,087 721,126 350,000 350,000 350,000 450,000 450,000 1,950,000 Financing Sources Cash Capital - Operating Budget 811,213 350,000 350,000 350,000 450,000 450,000 1,950,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 811,213 350,000 350,000 350,000 450,000 450,000 1,950,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - 5,000 16,500 16,500 16,500 16,500 71,000 Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - 12,500 12,500 12,500 5,000 5,000 47,500 Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - 17,500 29,000 29,000 21,500 21,500 118,500 Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Capital Project Request Form Account Number 300-3510-542202000 Requesting Department:Strategic Plan Strategy:Strategic Action Item: Fire Provide Responsible and Responsive Government Engage in Proactive PlanningAPPARATUS/VEHICLE REPLACEMENT RESERVE Detail Project Description: Relation to Other Projects: Detail Impact on Operating Budget: With the purchase of a replacement ladder truck we will experience both an increase and decrease in our maintenance and operating budget for the fire apparatus. The fact that we are adding an additional apparatus to the fleet brings additional preventative maintenance costs. (i.e., brakes, tires, oil changes, ladder service and testing), The apparatus being requested is from a manufacture that produces a unit that is lighter and more economical to operate than its competitors. This should equate to a savings for city due to the fact that we will be buying less tires, less brakes and less fuel per year for this unit. We forecast a decrease in our emergency repair fund by placing the current apparatus into reserve status. The new truck will have a 3 year bumper to bumper warranty as well as a 5 year motor and transmission warranty, resulting in minimal repair cost for the warranty period. Another savings that the city could experience is with an aerial harvest. This savings, which is specific to the manufacture we have chosen, comes at the end of the trucks life cycle which we estimate at 12 years. The truck is sent back to the manufacture where the ladder, platform and its working parts are removed, rebuilt, and remounted onto a brand new chassis. This program could save the city in excess of $200,000 on our next ladder truck replacement. We are requesting capital for the purchase of a new 100' mid mount platform ladder truck. This apparatus will be replacing our current apparatus which is a Pierce Dash 75’ Quint ladder truck (Truck 1). Truck 1 is now a six year old, single axle, rear mounted aerial which accounts for the highest maintenance cost of all the current fire apparatus, averaging $12,500 a year in emergency repairs. These are repairs that are made outside of our normal preventative maintenance schedule and typically coincide with an extended down time for the unit. Our current apparatus was designed with a single axle and smaller diesel engine. This configuration has proven to be unreliable. When Truck 1 goes out of service for mechanical repairs Milton relies on a spare ladder truck which is provided by Alpharetta. The funding of this capital request will provide Milton a much needed reserve aerial apparatus. The apparatus being requested will be designed with a larger tandem axle to help support the weight of the apparatus as well as provide safer braking performance. The 100' mid mount ladder will provide much needed ladder length for both rescue and firefighting operations. Our current 75' ladder has proven to be too short on multiple emergencies. For us to obtain maximum reach with our current unit we must back the apparatus into position requiring an extended arrival time. This is due to the length of our ladder and the fact that it is mounted to the rear of the truck. The 100' mid mount replacement will provide easier access and greater reach. This will allow us to pull straight into a scene and have the same reach 360 degrees around the truck. The “platform” style aerial we are requesting will provide our personnel with a protected platform from which to work. The ability to deploy hoses from this platform for above grade operations is a benefit we currently don't have. The IGA between Milton and Alpharetta will benefit by the addition of this apparatus. The ability to add a second reserve apparatus and the ability to provide another aerial apparatus on a working fire benefits both Cities. The ISO points would also benefit from the addition of this apparatus. FY 2014 Budget 98 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition 51,992 35,563 16,429 - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 51,992 35,563 16,429 - - - - - - Financing Sources Cash Capital - Operating Budget 51,992 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 51,992 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Relation to Other Projects: No impact anticipated. Detail Project Description: Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Included in an approved departmental work plan: Improves efficiency: Detail Impact on Operating Budget: Capital Project Request Form AED UNITS Account Number Requesting Department:Type of Project or Acquisition: 300-3510-542507101 Fire New FY 2014 Budget 99 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition 117,500 - 117,500 167,500 - - - - 167,500 Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition 15,000 - 15,000 - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 132,500 - 132,500 167,500 - - - - 167,500 Financing Sources Cash Capital - Operating Budget 132,500 167,500 - - - - 167,500 Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources 132,500 167,500 - - - - 167,500 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - 5,000 5,000 5,000 5,000 5,000 25,000 Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - 5,000 5,000 5,000 5,000 5,000 25,000 Other Project Priorities: (choose all that apply)Detail Project Description: This project involves providing mass warning sirens strategically located about the city for severe weather emergencies. The current budget in this outline anticipates approximately 10 sirens to cover the city (numbers wont be fully established until the RFP), a communications system for the sirens and annual maintenance for both. This project could likely take until FY 2014 to complete. Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: This project has yet to be bid out and the figures involved are preliminary estimates based on vendor and personal research. There will be an initial capital outlay and a repeating annual maintenance contract with this project. The equipment outlined has a usable life of around 25 to 30 years (the siren on Station 42 is still operable some 40 years later, but not sufficient for this project). Relation to Other Projects: This is related to the Code Red Initiative from FY 2012. Capital Project Request Form Emergency Management - Mass Notification Siren Project Requesting Department:Strategic Plan Strategy:Strategic Action Item: Fire Provide Responsible and Responsive Government Engage in Proactive Planning Account Number 300-3510-542507102 FY 2014 Budget 100 Capital Projects Fund Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - 20,000 - - - - 20,000 Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures - 20,000 - - - - 20,000 Financing Sources Cash Capital - Operating Budget - 20,000 - - - - 20,000 Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources - 20,000 - - - - 20,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - 2,000 2,000 2,000 2,000 2,000 10,000 Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - 2,000 2,000 2,000 2,000 2,000 10,000 Other Project Priorities: (choose all that apply)Detail Project Description: This project is an enhancement to Milton Fire Department's ability to provide community education programs, including teaching life- safety skills to school age children and instructional programs to adults and various community groups. We currently have a strong commitment to community education, but up to this point, these programs have been provided without the traditional support materials/equipment that most other fire departments use in their community programs. One of the basic props of any fire education program is a fire safety house. This traditionally provides the platform for critical life safety education programs for communities across the US. Milton currently has a FEMA command trailer that it barely uses. Rather than purchase a trailer (which can run $60,000 or more), this capital request seeks $20,000 so that Milton firefighters can repurpose the Command Trailer so that it can also be used as a regular educational prop for the Department. The item will continue to be available for other uses as needed. Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: If funded, then we will begin to use the trailer actively, and we will see a small increase in fuel consumption and other vehicle upkeep funds (e.g. tires etc). However, because of the nature of the initiative, the bulk of the expense will be in the initial budget year. It also increases the utility of a currently owned item and still realizes a savings over the potential $60,000 expense if we bought a new trailer.Relation to Other Projects: This is related to the Assistant Fire Marshal project, who will take primary responsibility for this. Capital Project Request Form Fire Marshal - Public Education Trailer Conversion Requesting Department:Strategic Plan Strategy:Strategic Action Item: Fire Provide Responsible and Responsive Government Engage in Proactive Planning FY 2014 Budget 101 Capital Projects Fund Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures - - - - - - - Financing Sources Cash Capital - Operating Budget - - - - - - - Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources - - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating 2,100 2,100 2,100 2,100 2,100 2,100 12,600 Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact 2,100 2,100 2,100 2,100 2,100 2,100 12,600 Other Project Priorities: (choose all that apply) Relation to Other Projects: Related to the Assistant Fire Marshal Initiative. Strategic Action Item: Engage in Proactive Planning Detail Project Description: This coincides with the MO initiative for an Assistant Fire Marshal and includes purchasing a vehicle for investigations (including on-call periods), inspections, etc. The vehicle will be equipped for emergency response when needed and provide flexibility with the rest of the Fire Department fleet. Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: This will increase the maintenance budget and have an impact on fuel consumption, which should offset diesel consumption by taking over some of the inspection duties covered with fire engine companies now. Meets legal mandate: Capital Project Request Form Assistant Fire Marshal Vehicle Requesting Department:Strategic Plan Strategy: Fire Provide Responsible and Responsive Government FY 2014 Budget 102 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other 95,000 35,108 59,892 40,020 41,221 42,458 43,732 45,044 212,475 Total Project Expenditures 95,000 35,108 59,892 40,020 41,221 42,458 43,732 45,044 212,475 Financing Sources Cash Capital - Operating Budget 95,000 40,020 41,221 42,458 43,732 45,044 212,475 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 95,000 - 40,020 41,221 42,458 43,732 45,044 45,044 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Project Number Requesting Department: Meets legal mandate: Improves efficiency: Included in an approved departmental work plan: Detail Project Description: Public Works300-4101-521205000 Type of Project or Acquisition: Renovation Detail Impact on Operating Budget: Relation to Other Projects: Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Select from drop down listThese funds for assistance in project management and construction inspection for projects in excess of $50,000. Construction and Inspection Services FY 2014 Budget 103 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 25,000 - 25,000 - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 351,000 334,371 16,629 - - - - - - Construction - in-house 174,000 103,592 70,408 145,000 145,000 145,000 145,000 145,000 725,000 Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 550,000 437,963 112,037 145,000 145,000 145,000 145,000 145,000 725,000 Financing Sources Cash Capital - Operating Budget 550,000 145,000 145,000 145,000 145,000 145,000 725,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 550,000 145,000 145,000 145,000 145,000 145,000 725,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Account Number Maintenance Gravel Road Maintenance Requesting Department: Public Works Relation to Other Projects: Could reduce the maintenance costs of gravel roads caused by poor drainage areas. 300-4101-522203000 Type of Project or Acquisition: Select from drop down list Removes/reduces a hazard: Other Project Priorities: (choose all that apply) These funds would be used to provide supplemental grading and maintenance activities for the 13 miles of gravel roads. Detail Impact on Operating Budget: Meets legal mandate: Improves efficiency: Included in an approved departmental work plan: Detail Project Description: FY 2014 Budget 104 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 50,000 50,000 - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 404,750 173,826 230,924 250,000 275,000 275,000 275,000 275,000 1,350,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 454,750 223,826 230,924 250,000 275,000 275,000 275,000 275,000 1,350,000 Financing Sources Cash Capital - Operating Budget 454,750 250,000 275,000 275,000 275,000 275,000 1,350,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 454,750 250,000 275,000 275,000 275,000 275,000 1,350,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Relation to Other Projects: Capital Project Request Form Account Number Meets legal mandate: Improves efficiency: Included in an approved departmental work plan: 300-4101-522250000 Type of Project or Acquisition: Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Maintenance Select from drop down listThese funds will include the scoping, design and construction of repairs associated with the city's stormwater infrastructure. It is anticipated that as the stormwater system is inspected and inventoried under the requirements of the NPDES stormwater permit that deficiencies in the system will be identified. Funding includes the design and repair to two drainage systems in Thompson Road as well as minor repairs systemwide. Repair Major Stormwater Structures, as needed Requesting Department: Public Works Detail Project Description: Detail Impact on Operating Budget: FY 2014 Budget 105 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other 958,500 543,996 414,504 - - - - - - Total Project Expenditures 958,500 543,996 414,504 - - - - - - Financing Sources Cash Capital - Operating Budget 958,500 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 958,500 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - Additional Revenues: Taxes - - - - - - Additional Revenues: Charges for Service - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - Additional Revenues: Licenses & Permits - - - - - - Additional Revenues: Intergovernmental - - - - - - Other - - - - - - Total Operating Impact - - - - - - Supportive of which Council goal: (required field) Relation to Other Projects: Capital Project Request Form NPDES Permit Compliance Requesting Department: Renovation These funds provide for compliance with the city's NPDES stormwater permit compliance requirements Improves efficiency: Project Number 300-4101-522251000 Public Works Included in an approved departmental work plan: Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Type of Project or Acquisition: Detail Project Description: Detail Impact on Operating Budget: FY 2014 Budget 106 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 50,000 - 50,000 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 8,015,238 5,751,248 2,263,990 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 9,500,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 8,065,238 5,751,248 2,313,990 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 9,500,000 Financing Sources Cash Capital - Operating Budget 8,065,238 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 9,500,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 8,065,238 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 9,500,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Relation to Other Projects: Capital Project Request Form Account Number Meets legal mandate: Improves efficiency: Included in an approved departmental work plan: 300-4101-522260000 Type of Project or Acquisition: Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Maintenance Select from drop down listAs part of the annual pavement resurfacing program these funds would be used to provide deep patching and roadway repair for those sections of roads which have not yet been identified for reconstruction but require localized patching and repair. These funds would also be used to provide any pre-overlay repair for those roads approved un the GDOT LMIG program. Provides for reconstruction of the remaining portion of S. Thompson, Freemanville Road (from Louis to Providence Rd)Dinsmore Rd, Webb Rd (SR9 to Cogburn) and New Bullpen Rd in accordance with the Pavement Management Plan. A portion of the requested funding is to be allocated to the repair and paving of residential streets. Requesting Department: Public Works Detail Project Description: Detail Impact on Operating Budget: Pavement Management FY 2014 Budget 107 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 18,900 - 18,900 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 18,900 - 18,900 - - - - - - Financing Sources Cash Capital - Operating Budget - - - - - - - Debt Financing - - - - - - - Other - Funds received from developers 14,700 - - - - - - Total Financing Sources 14,700 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Relation to Other Projects: Detail Project Description: Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Capital Project Request Form Crabapple Paving Fund Account Number Requesting Department:Type of Project or Acquisition: 300-4101-522260001 Public Works Maintenance FY 2014 Budget 108 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 100,000 43,373 56,627 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 100,000 43,373 56,627 - - - - - - Financing Sources Cash Capital - Operating Budget 100,000 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 100,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Relation to Other Projects: Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Detail Project Description: Relocation of the Public Works Yard within Birmingham Park Other Project Priorities: (choose all that apply) Capital Project Request Form Public Works Yard Construction Account Number Type of Project or Acquisition: 300-4101-541200001 New Requesting Department: Public Works FY 2014 Budget 109 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 5,000 - 5,000 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 88,858 55,624 33,234 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 93,858 55,624 38,234 - - - - - - Financing Sources Cash Capital - Operating Budget 93,858 - - - - - - - Debt Financing - - - - - - - - Other - - - - - - - - Total Financing Sources 93,858 - - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Account Number New Traffic Calming (PW.07.3037) Requesting Department: Public Works Relation to Other Projects: Negligible Traffic Calming Program 300-4101-541400400 Type of Project or Acquisition: Select from drop down list Removes/reduces a hazard: Other Project Priorities: (choose all that apply) In FY 08 9 projects were identified as eligible for inclusion in the approved traffic calming program. The intial funding for this project was established to install those measures in the approved neighborhoods in accordance with the standards in place at that time. In FY10 the standards were updated and the the qualifications thresholds were modified. While future funding will be allocated on a first come-first serve basis, the existing neighborhoods will be re evaluated based on the new criteria. Detail Impact on Operating Budget: Meets legal mandate: Improves efficiency: Included in an approved departmental work plan: Detail Project Description: FY 2014 Budget 110 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 345,919 281,500 64,419 72,800 80,000 80,000 80,000 80,000 392,800 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 345,919 281,500 64,419 72,800 80,000 80,000 80,000 80,000 392,800 Financing Sources Cash Capital - Operating Budget 345,919 72,800 80,000 80,000 80,000 80,000 392,800 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 345,919 72,800 80,000 80,000 80,000 80,000 392,800 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Relation to Other Projects: Capital Project Request Form Account Number Meets legal mandate: Improves efficiency: Included in an approved departmental work plan: 300-4101-541400900 Type of Project or Acquisition: Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Maintenance Select from drop down list Requesting Department: Public Works Detail Project Description: Continue the proactive re-striping of roads. Detail Impact on Operating Budget: Re-Striping of Existing Roads FY 2014 Budget 111 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 27,500 27,500 - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 27,500 27,500 - - - - - - - Financing Sources Cash Capital - Operating Budget 27,500 - - - - - - Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources 27,500 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Capital Project Request Form School Zone Equipment for Cambridge High School Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Account Number 300-4101-541401001 Relation to Other Projects: Strategic Action Item: Provide Quality Services Detail Project Description: This project is to provide school zone equipment to establish the school zone for Cambridge High School Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Meets legal mandate: FY 2014 Budget 112 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 15,000 526 14,474 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 15,000 526 14,474 - - - - - - Financing Sources Cash Capital - Operating Budget 15,000 - - - - - - Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources 15,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Capital Project Request Form Replace School Zone Flashers (Crabapple-Northwestern-Milton) Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Account Number 300-4101-541401002 Relation to Other Projects: Strategic Action Item: Provide Quality Services Detail Project Description: This project is to relace the school zone flashers for Crabapple Elementary-Northwestern Middle-Milton High School. Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Meets legal mandate: FY 2014 Budget 113 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house 100,000 - 100,000 (50,000) 50,000 50,000 50,000 50,000 150,000 Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 100,000 - 100,000 (50,000) 50,000 50,000 50,000 50,000 150,000 Financing Sources Cash Capital - Operating Budget 100,000 (50,000) 50,000 50,000 50,000 50,000 150,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 100,000 (50,000) 50,000 50,000 50,000 50,000 150,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - Additional Revenues: Taxes - - - - - - Additional Revenues: Charges for Service - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - Additional Revenues: Licenses & Permits - - - - - - Additional Revenues: Intergovernmental - - - - - - Other - - - - - - Total Operating Impact - - - - - - Supportive of which Council goal: (required field) Type of Project or Acquisition: Capital Project Request Form Account Number Requesting Department: Maintenance Edge of Pavement Repair These funds would be used to repair edge of pavement failures and drop-offs along our major roads. These funds are part of the overall pavement management program. Public Works300-4101-541401100 Meets legal mandate: Improves efficiency: Included in an approved departmental work plan: Select from drop down list Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Detail Project Description: Detail Impact on Operating Budget: Relation to Other Projects: FY 2014 Budget 114 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 447,133 301,392 145,741 - 56,000 - - 120,000 176,000 Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 915,235 556,425 358,810 - 250,000 450,000 750,000 130,000 1,580,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW 31,206 31,206 - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 1,393,574 889,023 504,551 - 306,000 450,000 750,000 250,000 1,756,000 Financing Sources Cash Capital - Operating Budget 1,393,574 - - 306,000 450,000 750,000 250,000 1,756,000 Debt Financing - - - - - - - - Other - - - - - - - - Total Financing Sources 1,393,574 - - 306,000 450,000 750,000 250,000 1,756,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Relation to Other Projects: Capital Project Request Form Account Number Requesting Department: Meets legal mandate: Improves efficiency: Included in an approved departmental work plan: Public Works300-4101-541401200 Type of Project or Acquisition: Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Replacement Select from drop down listThese funds will be used for design and construction services related to the bridge replacement and improvement program. Bridges will be repaired and maintained in accordance with the recommendations provided in the URS and GDOT inspection reports. Replacement of the Cogburn Road Bridge is included as well as maintenance activities to the Bethany Road Bridge over Copper Sandy Creek, Birmingham Road Bridge over Chicken Creek, Birmingham Road Bridge over an unnamed tributary of Chicken Creek and Hopewell Road Bridge over Chicken Creek. Bridge Replacement Program Detail Project Description: Detail Impact on Operating Budget: FY 2014 Budget 115 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 318,725 37,005 281,720 - 10,000 10,000 10,000 10,000 40,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 318,725 37,005 281,720 - 10,000 10,000 10,000 10,000 40,000 Financing Sources Cash Capital - Operating Budget 318,725 - 10,000 10,000 10,000 10,000 40,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 318,725 - 10,000 10,000 10,000 10,000 40,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Relation to Other Projects: Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Detail Project Description: Citywide sidewalk and curb & gutter repairs. Other Project Priorities: (choose all that apply) Capital Project Request Form Citywide sidewalk repairs Account Number Type of Project or Acquisition: 300-4101-541401300 Maintenance Requesting Department: Public Works FY 2014 Budget 116 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 20,000 17,911 2,089 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 424,531 418,023 6,508 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW 105,000 39,370 65,630 - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 549,531 475,305 74,226 - - - - - - Financing Sources Cash Capital - Operating Budget 549,531 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 549,531 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Detail Project Description: Intersection improvements at the Bethany Bend/Cogburn Road intersection associated with the construction of the new high school.Select from drop down list Other Project Priorities: (choose all that apply) Detail Impact on Operating Budget: Relation to Other Projects: Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Bethany Bend/Cogburn Road Intersection Improvements Account Number 300-4101-541401600 Capital Project Request Form Requesting Department:Type of Project or Acquisition: Public Works New FY 2014 Budget 117 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 114,960 114,960 0 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 765,000 23,800 741,200 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW 112,143 1,265 110,878 - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 992,103 140,025 852,078 - - - - - - Financing Sources Cash Capital - Operating Budget 992,103 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 992,103 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Detail Project Description: Select from drop down list Other Project Priorities: (choose all that apply) Intersection improvements at the Hopewell/Francis/Cogburn Road intersection. Year 1 includes the evaluation of design alternatives and the development of construction documents. Detail Impact on Operating Budget: Relation to Other Projects: Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Capital Project Request Form Requesting Department: Public WorksHopewell/Francis/Cogburn Road Intersection Improvements Account Number Type of Project or Acquisition: 300-4101-541401700 New FY 2014 Budget 118 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 314,500 74,018 240,483 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - 361,844 500,000 - - - 861,844 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - 133,656 - - - - 133,656 Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 314,500 74,018 240,483 495,500 500,000 - - - 995,500 Financing Sources Cash Capital - Operating Budget 314,500 495,500 500,000 - - - 995,500 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 314,500 495,500 500,000 - - - 995,500 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Capital Project Request Form Hopewell @ Birmingham Rd Intersection Improvements Account Number 300-4101-541401701 Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Strategic Action Item: Relation to Other Projects: Type of intersection improvement to be evaluated based initial capital and overall operational costs. Detail Project Description: This project will provide survey and design services for intersection improvements at the Hopewell Road - Birmingham Road intersection. This intersection was identified in the Transportation Master Plan as a priority intersection for operation improvements.Removes/reduces a hazard: Detail Impact on Operating Budget: Improves efficiency: Meets legal mandate: Other Project Priorities: (choose all that apply) FY 2014 Budget 119 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 75,000 41,576 33,424 100,000 - - - - 133,424 Study / Consultant Project - - - - - - - - Legal Services (related to project only) - - - - - - - - Advertising (related to project only) - - - - - - - - Utility Relocates - - - - - - - - Construction - contracted - - - 500,000 825,000 500,000 - 1,825,000 Construction - in-house - - - - - - - - Land Acquisition, including ROW - - - - - - - - Equipment Acquisition - - - - - - - - Fleet Acquisition - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - Economic Development Program - - - - - - - - Other - - - - - - - - Total Project Expenditures 75,000 41,576 33,424 100,000 500,000 825,000 500,000 - 1,958,424 Financing Sources Cash Capital - Operating Budget 75,000 100,000 500,000 825,000 500,000 - 1,925,000 Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources 75,000 100,000 500,000 825,000 500,000 - 1,925,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Meets legal mandate: Relation to Other Projects: Strategic Action Item: Engage in Proactive Planning Detail Project Description: This project is for intersection improvements at Hopewell Road @ Bethany Bend/Bethany Way Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Account Number 300-4101-541401702 Capital Project Request Form Hopewell Road at Bethany Bend/Bethany Way Intersection Improvement Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government FY 2014 Budget 120 Capital Projects Fund Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design 75,000 - - - - - 75,000 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - 130,000 400,000 595,000 1,000,000 - 2,125,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 75,000 130,000 400,000 595,000 1,000,000 - 2,200,000 Financing Sources Cash Capital - Operating Budget 75,000 130,000 400,000 595,000 1,000,000 - 2,200,000 Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources 75,000 130,000 400,000 595,000 1,000,000 - 2,200,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Capital Project Request Form Freemanville Road@Providence Road and Freemanville Road at Birmingham Road Intersection Improvements Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Relation to Other Projects: Strategic Action Item: Engage in Proactive Planning Detail Project Description: Provides for intersection improvements at two locations Freemanville Road@Providence Road and Freemanville Road@Birmingham Road Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Meets legal mandate: FY 2014 Budget 121 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition 100,000 69,322 30,678 10,000 10,000 10,000 10,000 10,000 50,000 Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 100,000 69,322 30,678 10,000 10,000 10,000 10,000 10,000 50,000 Financing Sources Cash Capital - Operating Budget 100,000 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 100,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Relation to Other Projects: Detail Project Description: Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Capital Project Request Form New Vehicle Account Number Requesting Department:Type of Project or Acquisition: 300-4101-542201000 Public Works New FY 2014 Budget 122 Capital Projects Fund Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - 20,000 - - - - 20,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - 31,504 - - - - 31,504 Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures - 51,504 - - - - 51,504 Financing Sources Cash Capital - Operating Budget - 51,504 - - - - 51,504 Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources - 51,504 - - - - 51,504 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Capital Project Request Form Upgrade School Flashers Assemblies Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Relation to Other Projects: Strategic Action Item: Provide Quality Services Detail Project Description: Upgrade school flasher assemblies at Hopewell Middle/Cogburn Elementary schools and Mill Spings Academy. This will complete the upgrades of all school flasher assemblies within the city. Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Meets legal mandate: FY 2014 Budget 123 Capital Projects Fund Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - - - - 50,000 - 50,000 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - 1,950,000 1,950,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures - - - - 50,000 1,950,000 2,000,000 Financing Sources Cash Capital - Operating Budget - - - - 50,000 1,950,000 2,000,000 Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources - - - - 50,000 1,950,000 2,000,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Capital Project Request Form Crabapple NE Connector Road Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Relation to Other Projects: Strategic Action Item: Engage in Proactive Planning Detail Project Description: Provides for initial planning activities for the NE connector road from Charlotte Rd to SR 372 as identified in the Crabapple Master Plan Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Meets legal mandate: FY 2014 Budget 124 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 25,000 430 24,570 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 25,000 430 24,570 - - - - - - Financing Sources Cash Capital - Operating Budget 25,000 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 25,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) The Plan should be completed after the Birmingham Park Master Plan and in conjuction with the Trail Plan Update. Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Detail Project Description: Parks and Recreation 15-year Comprehensive Plan is needed for future Capital planning. The plan will incorporate the Assessment Plan and Pattern Book, Needs Assessment Survey Results and will clearly establish the City's approach to Parks and Recreation for the next 15 years. This plan should be updated every 5-10 years. This plan will allow for grant funding applications and bond programs. Other Project Priorities: (choose all that apply) Relation to Other Projects: Capital Project Request Form PARKS AND RECREATION 15-YEAR COMPREHENSIVE MASTER PLAN Account Number Type of Project or Acquisition: 300-6110-521200001 New Requesting Department: Parks & Recreation FY 2014 Budget 125 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 14,000 1,795 12,205 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition 1,000 - 1,000 - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 15,000 1,795 13,205 - - - - - - Financing Sources Cash Capital - Operating Budget 15,000 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 15,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Signs should be added once other improvements are made on sites - Bell Memorial, Bethwell, Crabapple (possibly Birmingham) Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Detail Project Description: Update entrance signage/onsite signage for park property and include ROW directionals in vacinity of parks Other Project Priorities: (choose all that apply) Relation to Other Projects: Capital Project Request Form PARK SIGN IMPLEMENTATION Account Number Type of Project or Acquisition: 300-6110-521200002 Replacement Requesting Department: Parks & Recreation FY 2014 Budget 126 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW 1,396,659 1,396,658 1 - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 1,396,659 1,396,658 1 - - - - - - Financing Sources Cash Capital - Operating Budget 1,396,659 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 1,396,659 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Relation to Other Projects: Detail Project Description: Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Capital Project Request Form Land Acquisition and Park Enhancement Account Number Requesting Department:Type of Project or Acquisition: 300-6110-541101000 Parks & Recreation Expansion FY 2014 Budget 127 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other 190,587 190,586 1 - - - - - - Total Project Expenditures 190,587 190,586 1 - - - - - - Financing Sources Cash Capital - Operating Budget 190,587 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 190,587 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Once this park is open, COM would most likely cover utilities Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Detail Project Description: This project would include a partnership with FCBOE/Crabapple Crossing Elementary to create an active/passive 2-acre park for use by the school and by the City of Milton - This concept is still being discussed so this partial Capital allocation is based on that ongoing discussion.Other Project Priorities: (choose all that apply) Relation to Other Projects: Capital Project Request Form CRABAPPLE CROSSING PARK PROJECT Account Number Type of Project or Acquisition: 300-6110-541200001 New Requesting Department: Parks & Recreation FY 2014 Budget 128 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 100,000 70,622 29,378 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 1,351,825 - 1,351,825 50,000 - - - - 50,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 1,451,825 70,622 1,381,203 50,000 - - - - 50,000 Financing Sources Cash Capital - Operating Budget 1,451,825 50,000 - - - - 50,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 1,451,825 50,000 - - - - 50,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Detail Project Description: Other Project Priorities: (choose all that apply) Relation to Other Projects: Capital Project Request Form Park & Trail Expansion AccountNumber Type of Project or Acquisition: 300-6110-541401401 New Requesting Department: Parks & Recreation FY 2014 Budget 129 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 84,513 46,225 38,288 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 84,513 46,225 38,288 - - - - - - Financing Sources Cash Capital - Operating Budget 84,513 - - - - - - Debt Financing - - - - - - - Other - HYA Reinvestment Fees - - - - - - - Total Financing Sources 84,513 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Cannot quantify energy savings for green initiatives Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Detail Project Description: Completion of Phase II of the Drainage Project affecting the area inside and near Field 1 - grading, plantings, ground cover; New Landscapting; 2-4 New Dugouts at Fields 1 and 2; Green initiatives - including push-button faucets, light sensors for restrooms/concession stand/Bennett House; Wall/Ceiling Heaters added to restrooms to protect pipes in winter months; Bennett House improvements - interior and exterior projects. Other Project Priorities: (choose all that apply) Relation to Other Projects: Capital Project Request Form BELL MEMORIAL PARK IMPROVEMENTS Account Number Type of Project or Acquisition: 300-6110-541401500 Renovation Requesting Department: Parks & Recreation FY 2014 Budget 130 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - 20,000 - - - 20,000 Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - 120,000 - - - 120,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures - - - - 140,000 - - - 140,000 Financing Sources Cash Capital - Operating Budget - - 140,000 - - - 140,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources - - 140,000 - - - 140,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Detail Project Description: Demolish the Crabapple Community Building and create a passive park with ornamental features that will compliment and enhance the Crabapple area OR apply this money toward renovation of the building should Mayor and Council choose.Other Project Priorities: (choose all that apply) Relation to Other Projects: Capital Project Request Form CRABAPPLE COMMUNITY CENTER/PARK Account Number Type of Project or Acquisition: Renovation Requesting Department: Parks & Recreation FY 2014 Budget 131 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project 49,700 40,569 9,131 - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 49,700 40,569 9,131 - - - - - - Financing Sources Cash Capital - Operating Budget 49,700 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 49,700 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Detail Project Description: Investigating the feasibility of implementing a Transfer of Development Rights structure in the City of Milton will identify the ability for new development to pay for increased density in appropriate areas while preserving rural lands from development as identified by the Community Agenda. Rural lands will continue to see monetary value in their properties using this transfer. Upon the findings of the study, the follow on projects would include preparation of a TDR ordinance and develop a method of "rights banking" administered by the City. Other Project Priorities: (choose all that apply) Relation to Other Projects: 2/3 Innovative Zoning Classification Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: This study will heavily rely on the completion of the Community Agenda. Capital Project Request Form TDR FEASIBILITY STUDY and ORDINANCE Account Number Type of Project or Acquisition: 300-7410-521200002 Select from drop down list Requesting Department: Community Development FY 2014 Budget 132 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project 34,500 33,534 966 - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 34,500 33,534 966 - - - - - - Financing Sources Cash Capital - Operating Budget 34,500 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 34,500 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Project Description: Other Project Priorities: (choose all that apply) Detail Impact on Operating Budget: Relation to Other Projects: Capital Project Request Form ARCHITECTURAL CODE Account Number Requesting Department:Strategic Plan Strategy:Strategic Action Item: 300-7410-521200005 Community Development Select a Strategy Select a Strategic Action Item FY 2014 Budget 133 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - Legal Services (related to project only) 28,800 23,000 5,800 - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 28,800 23,000 5,800 - - - - - - Financing Sources Cash Capital - Operating Budget 28,800 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 28,800 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Project Description: Other Project Priorities: (choose all that apply) Investigating the application of a conservation easement program in the City of Milton. This program will identify properties eligible for inclusion in a conservation easement as well as provide a method of permanent preservation of rural lands from development as identified by the Community Agenda. This would be a voluntary program for citizens with dedication of the easement to either a Land Trust or the City of Milton. Other options for permanent dedication would also be explored. Detail Impact on Operating Budget: Relation to Other Projects: Community Agenda Capital Project Request Form Form Based Code/TDR Ordinance Account Number Requesting Department:Strategic Plan Strategy:Strategic Action Item: 300-7410-521200006 Community Development Protect and Preserve Open Space Open Space Protection FY 2014 Budget 134 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - 25,000 25,000 - - - 50,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures - - - 25,000 25,000 - - - 50,000 Financing Sources Cash Capital - Operating Budget - - - 25,000 25,000 - - - 50,000 Debt Financing - - - - - - - - - Other (please explain) - - - - - - - - - Total Financing Sources - - - 25,000 25,000 - - - 50,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Capital Project Request Form Branding and Signage Program Account Number Requesting Department:Strategic Plan Strategy:Strategic Action Item: 300-7410-521200008 Community Development Select from drop down list Select from drop down list Detail Project Description: This is a request to develop a branding campaign for the City so as to allow it to design and construct the following types of signs: major gateway signs with landscaping (2); minor gateway signs with landscaping (9); historic markers (100); park entrance signs (7); and, wayfinding signs (50). The projected expenses for these signs are spread over three years. Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: There will be an increase to the operating budget per each year of expenditure.Relation to Other Projects: This project does not relate to others. The first year funding is in the Capital Grant Fund because we are expecting to receive grant funding from GDOT for landscaping around the base of the gatway signage. There will be a budget amendment coming at the end of FY 13 that will adjust the expecting grant funding and move a portion of the funds (not associated with the grant) to the Capital Projects Fund. I split the remaining funds needed to complete all of the signage described below over a two year period. FY 2014 Budget 135 Capital Projects Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other 18,625 2,695 15,930 - - - - - - Total Project Expenditures 18,625 2,695 15,930 - - - - - - Financing Sources Cash Capital - Operating Budget - - - - - - - Debt Financing - - - - - - - Other (Tree Recompense Revenues) 18,625 - - - - - - Total Financing Sources 18,625 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Project Description: Other Project Priorities: (choose all that apply) Detail Impact on Operating Budget: Relation to Other Projects: Capital Project Request Form TREE RECOMPENSE Account Number Requesting Department:Strategic Plan Strategy:Strategic Action Item: 300-7410-541200001 Community Development Select a Strategy Select a Strategic Action Item FY 2014 Budget 136 Capital Projects Fund Capital Grant Fund FY 2014 Budget 137 Capital Grant Fund Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests City Manager Approved Approved Budget FED GOV GRANT/CAPITAL DIRECT/ASST TO FIREFIGHTER 23,004 - - FED GOV GRANT/CDBG - - 170,000 170,000 170,000 STATE GOV GRANT/LMIG FUNDS - - 248,811 - - STATE GOV GRANT/GDOT HPP FUNDS 343,830 135,418 7,559,147 7,262,878 7,262,878 STATE GOV GRANT/LCI FUNDS - 100,000 100,000 - - STATE GOV GRANT/GA URBAN FORESTRY GRANT - - - - - STATE GOV GRANT/MARTA GRANT 291,674 143,971 177,355 177,355 177,355 STATE GOV GRANT/SR 9 @ BETHANY BND - - 60,000 60,000 60,000 STATE GOV GRANT/GDOT LANDSCAPE - - 9,000 9,000 9,000 INTEREST REVENUE 1,692 1,840 1,500 800 800 OPERATING TRANSFER IN FROM GENERAL FUND 238,240 727,128 1,096,163 (60,000) (60,000) Total Revenue 898,440 1,108,358 9,421,976 7,620,033 7,620,033 - Account Name FY 2011 Actuals FY 2012 Actuals Budget Requests (excl. rollover) City Manager Approved (excl. rollover) Approved Budget Public Works INFRASTRUCTURE / BHAM @ PROVIDENCE 168,190 56,391 4,335,068 - - INFRASTRUCTURE/ARNOLDMILL@NEW PROVIDENCE 146,667 63,440 2,315,494 - - INFRASTRUCTURE/MAYFIELD@MID BROADWELL 113,326 155,915 2,713,129 - - INFRASTRUCTURE/MARTA 303,448 42,197 177,355 - - INFRASTRUCTURE/CRABAPPLE STREETSCAPE - - 125,000 500,000 500,000 INFRASTRUCTURE/DEERFIELD@MORRIS - - 350,000 - - INFRASTRUCTURE/SR 9@BETHANY BEND - - 75,000 - - Public Works Total 731,630 317,944 10,091,046 500,000 500,000 - Community Development PROFESSIONAL FEES/LIVEABLE CENTERS INITIATIVE 11,000 114,000 120,000 (120,000) (120,000) PROFESSIONAL FEES/GA URBAN FORESTRY GRANT - 25,000 - - - BRANDING & SIGNAGE - - 50,000 - - HOPEWELL HOUSE IMPROVEMENTS - - 699,000 (40,000) (40,000) Community Development Total 11,000 139,000 869,000 (160,000) (160,000) - Expenditures Total 742,630 456,944 10,960,046 340,000 340,000 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES 155,809 651,414 (1,538,070) 7,280,033 7,280,033 - BEGINNING FUND BALANCE 801,186 956,996 1,608,410 70,340 70,340 70,340 ENDING FUND BALANCE 956,996 1,608,410 70,340 7,350,373 7,350,373 70,340 FY 2014 Expenditures Revenues Capital Grant Fund FY 2014 FY 2013 Amended Budget FY 2013 Amended Budget FY 2014 Budget 138 Capital Grant Fund Project Name FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget Requests FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Birmingham & Providence Road Design City Funding 927,788 758,169 169,619 - - - - - - Grant Funding 3,711,151 747,471 2,963,680 - - - - - - Project Total 4,638,939 1,505,640 3,133,299 - - - - - - Arnold Mill & New Providence Rd Design City Funding 562,628 313,301 249,327 - - - - - - Grant Funding 2,032,795 344,331 1,688,464 - - - - - - Project Total 2,595,423 657,632 1,937,791 - - - - - - Mayfield & Mid Broadwell City Funding 596,474 96,675 499,799 - 411,475 - - - 411,475 Grant Funding 2,385,896 288,556 2,097,340 - 2,276,596 - - - 2,276,596 Project Total 2,982,370 385,231 2,597,139 - 2,688,071 - - - 2,688,071 MARTA Project City Funding - - - - - - - - - Grant Funding 613,000 440,170 172,830 - - - - - - Project Total 613,000 440,170 172,830 - - - - - - Crabapple Streetscape City Funding 125,000 - 125,000 - - - - - - Grant Funding - - - 500,000 - - - - 500,000 Project Total 125,000 - 125,000 500,000 - - - - 500,000 Deerfield Pkwy @ Morris Rd City Funding 101,189 - 101,189 - - - - - - Grant Funding 248,811 - 248,811 - - - - - - Project Total 350,000 - 350,000 - - - - - - SR 9 @ Bethany Bend City Funding 15,000 - 15,000 - 300,000 500,000 500,000 2,020,000 3,320,000 Grant Funding 60,000 - 60,000 - - - - - - Project Total 75,000 - 75,000 - 300,000 500,000 500,000 2,020,000 3,320,000 Bethany Rd @ Providence Rd City Funding - - - - - 60,000 - 50,000 110,000 Grant Funding - - - - - - - - - Project Total - - - - - 60,000 - 50,000 110,000 Update to Transportation Master Plan City Funding - - - - 60,000 - - - 60,000 Grant Funding - - - - 240,000 - - - 240,000 Project Total - - - - 300,000 - - - 300,000 Liveable Centers Initiative Study City Funding 45,000 25,000 20,000 (20,000) - - - - (20,000) Grant Funding 200,000 100,000 100,000 (100,000) - - - - (100,000) Project Total 245,000 125,000 120,000 (120,000) - - - - (120,000) Branding & Signage City Funding 41,000 - 41,000 - - - - - - Grant Funding 9,000 - 9,000 - - - - - - Project Total 50,000 - 50,000 - - - - - - Hopewell House Improvements City Funding 529,000 - 529,000 (40,000) - - - - (40,000) Grant Funding 170,000 - 170,000 - - - - - - Project Total 699,000 - 699,000 (40,000) - - - - (40,000) Total City Funding 2,943,079 1,193,145 1,708,934 (60,000) 771,475 560,000 500,000 2,070,000 3,781,475 Total Grant Funding 9,430,653 1,920,527 7,501,126 400,000 2,516,596 - - - 2,676,596 Grand Total 12,373,732 3,113,673 9,210,059 340,000 3,288,071 560,000 500,000 2,070,000 6,458,071 FY 2014 Capital Requests with Grant Funding Prior Years, Current Budget and Future Plans FY 2014 Budget 139 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 400,000 806,279 (406,279) - - - - - - Study / Consultant Project - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 2,182,359 - 2,182,359 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW 2,056,580 699,360 1,357,220 - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 4,638,939 1,505,640 3,133,299 - - - - - Financing Sources Cash Capital - Operating Budget 927,788 758,169 169,619 - - - - - - Debt Financing - - - - - - - - - Other - Grant Reimbursement 3,711,151 747,471 2,963,680 - - - - - - Total Financing Sources 4,638,939 1,505,640 3,133,299 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Detail Project Description: Birmingham Hwy 372 at Providence PI #5448 The Birmingham Hwy at Providence intersection improvement project is the highest priority intersection improvement for the Public Works department. From a safety standpoint, the Birmingham at Providence intersection is arguably the worst in our City. This has been documented with crash data as well as from citizen feedback from our Transportation Town Hall Meeting and Transportation survey. This intersection is an active "high priority project (HPP)" with the Georgia Department of Transportation (GDOT) and the City of Milton. Detail Impact on Operating Budget: Relation to Other Projects: Improves efficiency: Included in an approved departmental work plan: Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Select from drop down list Meets legal mandate: Capital Project Request Form Account Number 340-4101-541400100 Type of Project or Acquisition: Select from drop down listBirmingham @ Providence Road Design CG0801 Requesting Department: Public Works FY 2014 Budget 140 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 300,000 231,392 68,608 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 813,534 237,300 576,234 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW 1,481,889 188,940 1,292,949 - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 2,595,423 657,632 1,937,791 - - - - - - Financing Sources Cash Capital - Operating Budget 562,628 313,301 249,327 - - - - - - Debt Financing - - - - - - - Other - Grant Reimbursement 2,032,795 344,331 1,688,464 - - - - - - Total Financing Sources 2,595,423 657,632 1,937,791 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Detail Project Description: Capital Project Request Form Requesting Department: Arnold Mill & New Providence Road Design CG0802 340-4101-541400500 NewPublic Works Relation to Other Projects: Account Number Type of Project or Acquisition: Arnold Mill SR 140 at New Providence PI #533 The Arnold Mill SR 140 at New Providence intersection improvement project is the second highest priority intersection improvement for the Public Works department. This has been documented with staff recommendations and citizen feedback from our Transportation Town Hall Meeting and Transportation survey. This intersection is an active "high priority project (HPP)" with the Georgia Department of Transportation (GDOT) and the City of Milton. Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Included in an approved departmental work plan: Improves efficiency: Detail Impact on Operating Budget: FY 2014 Budget 141 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 500,000 385,231 114,769 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 788,370 - 788,370 - 2,688,071 - - - 2,688,071 Construction - in-house - - - - - - - - - Land Acquisition, including ROW 1,694,000 - 1,694,000 - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 2,982,370 385,231 2,597,139 - 2,688,071 - - - 2,688,071 Financing Sources Cash Capital - Operating Budget 596,474 96,675 499,799 - 411,475 411,475 Debt Financing - - - - - - - - - Other - Grant Reimbursement 2,385,896 288,556 2,097,340 - 2,276,596 - - - 2,276,596 Total Financing Sources 2,982,370 385,231 2,597,139 - 2,688,071 - - - 2,688,071 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Detail Project Description: Mayfield at Mid Broadwell PI #7313 This project involves improving the existing intersection of SR 372/Mayfield Road/Broadwell Road by adding left turn lanes on SR 372 and Broadwell Road; improving the existing intersection of SR 372 at McFarlin Lane with a single lane roundabout; improving the existing intersection of SR 372 at Crabapple Chase Drive with a single lane roundabout. The typical section and alignment of the existing local roads from the existing intersection of McFarlin Lane and SR 372 to the end of the existing Branyan Trail will be improved to meet the current design standards. Branyan Trail will also be extended approx. 500 feet to the new roundabout located at the intersection of S 372 and Crabapple Chase Drive. Detail Impact on Operating Budget: Relation to Other Projects: Improves efficiency: Included in an approved departmental work plan: Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Select from drop down list Meets legal mandate: Capital Project Request Form Account Number 340-4101-541400510 Type of Project or Acquisition: NewSR 372 (Crabapple Rd-Birmingham Hwy) Intersection Improvements (FKA Mayfield at Mid Broadwell Intersection) Requesting Department: Public Works FY 2014 Budget 142 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - Study / Consultant Project - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 613,000 440,170 172,830 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 613,000 440,170 172,830 - - - - - Financing Sources Cash Capital - Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Other - Grant Reimbursement 613,000 440,170 172,830 - - - - - - Total Financing Sources 613,000 440,170 172,830 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Relation to Other Projects: Detail Project Description: MARTA Offset Fund The MARTA Offset fund is a 100% reimbursable grant designed to improve or enhance the mass transportation service and experience. Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Included in an approved departmental work plan: Improves efficiency: Detail Impact on Operating Budget: Capital Project Request Form MARTA Offset Fund CG0801 Account Number Requesting Department:Type of Project or Acquisition: 340-4101-541401800 Public Works Select from drop down list FY 2014 Budget 143 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 100,000 - 100,000 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only)- - - - - - - - - Advertising (related to project only)- - - - - - - - - Utility Relocates 25,000 - 25,000 - - - - - - Construction - contracted - - - 500,000 - - - - 500,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction)- - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 125,000 - 125,000 500,000 - - - - 500,000 Financing Sources Cash Capital - Operating Budget 125,000 - - - - - - Debt Financing - - - - - - - Other - Grant Reimbursement - 500,000 - - - - 500,000 Total Financing Sources 125,000 500,000 - - - - 500,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - Additional Revenues: Taxes - - - - - - Additional Revenues: Charges for Service - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - Additional Revenues: Licenses & Permits - - - - - - Additional Revenues: Intergovernmental - - - - - - Other - - - - - - Total Operating Impact - - - - - - Supportive of which Council goal: (required field) 340-4101-541408101 Removes/reduces a hazard: Select from drop down list Capital Project Request Form Account Number Meets legal mandate: Crabapple Streetscape Crabapple Streetscape PI #6652 The Crabapple Streetscape is a Transprotation Enhancement (TE) project through the Georgia Department of Transportation (GDOT). The scope of this project will be evaluated along with the Comprehensive Land Use Plan, the Comprehensive Transportation Plan and the Crabapple Master Plan. Requesting Department:Type of Project or Acquisition: Comm Services - PW New Detail Project Description: Relation to Other Projects: Other Project Priorities: (choose all that apply) Detail Impact on Operating Budget: Improves efficiency: Included in an approved departmental work plan: FY 2014 Budget 144 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 350,000 - 350,000 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 350,000 - 350,000 - - - - - - Financing Sources Cash Capital - Operating Budget 101,189 101,189 - - - - - - Debt Financing - - - - - - - - Other (please explain) 248,811 248,811 - - - - - - Total Financing Sources 350,000 350,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - - Additional Revenues: Taxes - - - - - - - - Additional Revenues: Charges for Service - - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - - Additional Revenues: Intergovernmental - - - - - - - - Other - - - - - - - - Total Operating Impact - - - - - - - - Other Project Priorities: (choose all that apply)Detail Project Description: Capital Project Request Form Deerfield Parkway at Morris Road Intersection Improvement Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Strategic Action Item: Engage in Proactive Planning Account Number 340-4101-541408102 This project is for intersection improvements at Deerfield Parkway and Morris Road Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Meets legal mandate: Relation to Other Projects: FY 2014 Budget 145 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - 60,000 - - 60,000 Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - 50,000 50,000 Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures - - - - - 60,000 - 50,000 110,000 Financing Sources Cash Capital - Operating Budget - - - - - 60,000 - 50,000 110,000 Debt Financing - - - - - - - - - Other (please explain) - - - - - - - - - Total Financing Sources - - - - - 60,000 - 50,000 110,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Meets legal mandate: Relation to Other Projects: Strategic Action Item: Engage in Proactive Planning Detail Project Description: This project is for intersection improvements at Bethany Road and Providence Road Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Capital Project Request Form Bethany Rd at Providence Rd Intersection Improvements Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Account Number FY 2014 Budget 146 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 75,000 - 75,000 - 300,000 - - - 300,000 Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - 500,000 500,000 2,020,000 3,020,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 75,000 - 75,000 - 300,000 500,000 500,000 2,020,000 3,320,000 Financing Sources Cash Capital - Operating Budget 15,000 - 15,000 - 300,000 500,000 500,000 2,020,000 3,320,000 Debt Financing - - - - - - - - - Other (please explain) 60,000 - 60,000 - - - - - - Total Financing Sources 75,000 - 75,000 - 300,000 500,000 500,000 2,020,000 3,320,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Meets legal mandate: Relation to Other Projects: Strategic Action Item: Engage in Proactive Planning Detail Project Description: This is for the development of a concept study for intersection improvements at State Route 9 and Bethany Bend. This project was identified in the LCI study and is being funded, in part, by L230 funds from ARC.Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Capital Project Request Form Concept Study for SR 9 at Bethany Bend Intersection Improvement Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Account Number 340-4101-541408103 FY 2014 Budget 147 Capital Grant Fund Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - 300,000 - - - - 300,000 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures - 300,000 - - - - 300,000 Financing Sources Cash Capital - Operating Budget - 60,000 - - - - 60,000 Debt Financing - - - - - - - Other (please explain) - 240,000 - - - - 240,000 Total Financing Sources - 300,000 - - - - 300,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Capital Project Request Form Update to Transportation Master Plan Requesting Department:Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Meets legal mandate: Relation to Other Projects: Strategic Action Item: Engage in Proactive Planning Detail Project Description: Provides for initial planning activities for the NE connector road from Charlotte Rd to SR 372 as identified in the Crabapple Master Plan Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: FY 2014 Budget 148 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 245,000 125,000 120,000 - - - - - - Study / Consultant Project - - - - - - - - Legal Services (related to project only) - - - - - - - - Advertising (related to project only) - - - - - - - - Utility Relocates - - - - - - - - Construction - contracted - - - - - - - - Construction - in-house - - - - - - - - Land Acquisition, including ROW - - - - - - - - Equipment Acquisition - - - - - - - - Fleet Acquisition - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - Economic Development Program - - - - - - - - Other - - - - - - - - Total Project Expenditures 245,000 125,000 120,000 - - - - - - Financing Sources Cash Capital - Operating Budget 45,000 25,000 20,000 - - - - - - Debt Financing - - - - - - - Other - Grant Reimbursement 200,000 100,000 100,000 - - - - - - Total Financing Sources 245,000 125,000 120,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - Additional Revenues: Taxes - - - - - - Additional Revenues: Charges for Service - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - Additional Revenues: Licenses & Permits - - - - - - Additional Revenues: Intergovernmental - - - - - - Other - - - - - - Total Operating Impact - - - - - - Supportive of which Council goal: (required field) Detail Project Description: This grant match request would allow for application to ARC for the Livable Centers Initiative (LCI) monies in cooperation with The City of Alpharetta. This grant is only given to areas within an Activity/Employment Center identified by the ARC Growth Planning Map. Currently this would include the areas immediately adjacent to Windward Parkway north to the McGinnis Ferry Bridge and west almost to Hwy. 9. The LCI program encourages the development of plans and implementation strategies that link transportation improvements and land use. This initiative is the first step toward qualifying for LCI Implementation funds. 7 Economic Development for Businesses Improves efficiency: Detail Impact on Operating Budget: Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Relation to Other Projects: Capital Project Request Form LCI APPLICATION Account Number Type of Project or Acquisition: 340-7410-521200001 New Requesting Department: Community Development FY 2014 Budget 149 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining FY 2014 Budget FY 2015 Plan FY 2016 Plan FY 2017 Plan FY 2018 Plan 5 Year Project Total Project spending by category Planning & Design 25,000 - 25,000 - - - - - 25,000 Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 25,000 - 25,000 - - - - - 25,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 50,000 - 50,000 - - - - - 50,000 Financing Sources Cash Capital - Operating Budget 41,000 - 41,000 - - - - - 41,000 Debt Financing - - - - - - - - - Other (please explain) GDOT grant for landscape plantings 9,000 - 9,000 - - - - - 9,000 Total Financing Sources 50,000 - 50,000 - - - - - 50,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - - Additional Revenues: Taxes - - - - - - - - Additional Revenues: Charges for Service - - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - - Additional Revenues: Intergovernmental - - - - - - - - Other - - - - - - - - Total Operating Impact - - - - - - - - Other Project Priorities: (choose all that apply) Capital Project Request Form Branding and Signage Program Requesting Department:Strategic Plan Strategy:Strategic Action Item: Community Development Select from drop down list Select from drop down list Account Number 340-7410-521200003 Detail Project Description: This is a request to develop a branding campaign for the City so as to allow it to design and construct the following types of signs: major gateway signs with landscaping (4); minor gateway signs with landscaping (9); historic markers (100); park entrance signs (7); and, wayfinding signs (50). The projected expenses for these signs are spread over three years. Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: There will be an increase to the operating budget per each year of expenditure.Relation to Other Projects: This project does not relate to others. FY 2014 Budget 150 Capital Grant Fund FY 2013 & Prior Budget Project Expenditures as of 8/27/13 Budget Balance Remaining Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design 30,000 - 30,000 (30,000) - - - - (30,000) Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 669,000 - 669,000 (10,000) - - - - (10,000) Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 699,000 - 699,000 (40,000) - - - - (40,000) Financing Sources Cash Capital - Operating Budget 529,000 - 529,000 (40,000) - - - - (40,000) Debt Financing - - - - - - - - - Other (please explain) CDBG Funds 170,000 - 170,000 - - - - - - Total Financing Sources 699,000 - 699,000 (40,000) - - - - (40,000) Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - - Increases Operating Costs: Maintenance & Operating 262,000 - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - - Additional Revenues: Taxes - - - - - - - - Additional Revenues: Charges for Service - - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - - Additional Revenues: Intergovernmental - - - - - - - - Other - - - - - - - - Total Operating Impact 262,000 - - - - - - - Other Project Priorities: (choose all that apply) Meets legal mandate: Relation to Other Projects: There is no relation to other projects. Strategic Action Item: Select from drop down list Detail Project Description: The city purchased this structure. In order to convert it to a proposed senior center, it will need to be rehabbed. Precision Planning was hired to provide a cost estimate of the required improvements. These numbers are not yet reflected in this document. (Rather the numbers shown should be considered placeholders.)Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Increase to operating budget of $262,000. Capital Project Request Form Hopewell House Improvements Requesting Department:Strategic Plan Strategy: Select from drop down list Select from drop down list Account Number 340-7410-541300100 FY 2014 Budget 151 Capital Grant Fund HOME OF "I"F BEai -QUA! JY ;N CFO C;lA.' LTON) FSTAIiLISHFD2006 TO: City Council CITY COUNCIL AGENDA ITEM DATE: September 6, 2013 FROM: City Manager AGENDA ITEM: Consideration of RZ13-15 - To Amend Chapter 64, Zoning Ordinance, Article XtV. Rezoning and other Amendment Procedures, Division 2. Public Hearing and Notice Requirements. MEETING DATE: Monday, September 16, 2013 Regular City Council Meeting. BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: 0 APPROVED {) NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED. k) YES ()NO CITY ATTORNEY REVIEW REQUIRED: 1Y YES ()NO APPROVAL BY CITY ATTORNEY XAPPROVED O NOT APPROVED PLACED ON AGENDA FOR: REMARKS d 4 b` 3 © YooM _ PHONE: 678.242.25001 FAX: 678.242.2499 'cemfied* T° Comlmuniy " ; C,n °r @ infocityofmiltonga.us I www.cityotmiltonga.us - 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 ° To: City of Milton Planning Commission From: Kathleen Field, Community Development Director Date: Submitted August 26, 2013 for the September 16, 2013 Regular Meeting (September 4, 2013 First Presentation and September 9, 2013 for Council Work Session) Re: RZ13-15 - To amend Chapter 64, Zoning Ordinance, Article XIV. Rezoning and other Amendment Procedures, Division 2. Public Hearing and Notice Requirements Department Recommendation: The Community Development Department recommends approval of the proposed text amendment as discussed below. Executive Summary: The monthly Planning Commission Meeting has been changed from the fourth Tuesday of the month to the fourth Wednesday of the month beginning with its July, 2013 meeting. Additionally, the Community Zoning Information Meeting (CZIM) has been changed from the fourth Wednesday to the fourth Tuesday of the month. This last change has precipitated the need for the text amendment. Attached is the proposed amendment with two changes. The first change is on page one (1) to change the number of days prior to notification of the CZIM from 14 days to 10 days. This is based on the fact that newspaper that the City utilizes to publish public notices, The Milton Herald, publishes on Wednesdays. When the CZIM was held on a Wednesday, it provided for a 14 days of prior notice and now Staff is proposing 10 days which will better accommodate the publishing day of Wednesday. The second change is on page two (2). The flow chart (black and white) represents the existing process and will be deleted and replaced with the flow chart (color) on page three (3) that represents the proposed changes. Funding and Fiscal Impact: None anticipated. Alternatives: There are no alternatives to approving this text amendment. Legal Review: Paul Frickey - Jarrard & Davis (August, 2013) Concurrent Review: None Attachment(s): Text Amendment and Ordinance for RZ13-15 STATE OF GEORGIA ORDINANCE____ COUNTY OF FULTON RZ13-15 AN ORDINANCE TO AMEND CHAPTER 64 OF THE CITY OF MILTON ZONING ORDINANCE, ARTICLE XIV, REZONING AND OTHER AMENDMENT PROCEDURES, DIVISION 2. PUBLIC HEARING AND NOTICE REQUIREMENTS BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on September 16, 2013 at 6:00 p.m. as follows: SECTION 1. That the Ordinance relates to amending the public hearing and notice requirements in Article IV, Division 2, Public Hearing and Notice Requirements, and; SECTION 2. Is hereby adopted and approved; and is attached hereto as if fully set forth herein, and; SECTION 3. All ordinances, parts of ordinances, or regulations in conflict with the terms of this ordinance are hereby repealed. SECTION 4. That this Ordinance shall become effective upon its adoption. ORDAINED this the 16th day of September, 2013 __________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk (Seal) - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 64 - ZONING ARTICLE XIV. - REZONING AND OTHER AMENDMENT PROCEDURES DIVISION 2. - PUBLIC HEARING AND NOTICE REQUIREMENTS RZ13-15 Text Amendment prepared for the City of Milton Mayor and City Council Meeting on September 16, 2013 Page 1 DIVISION 2. PUBLIC HEARING AND NOTICE REQUIREMENTS Sec. 64-2082. - Regulations. Sec. 64-2083. - Secretary. Secs. 64-2084—64-2102. - Reserved. Sec. 64-2082. Regulations. (a) Before adopting any change to the zoning maps or text of the zoning ordinance, the mayor and city council shall hold a public hearing following the community zoning information meeting (CZIM) and the public hearing by the planning commission where a recommendation was made on the petition. (b) Notice of the CZIM shall be given at least 1410 days prior to the date of the CZIM and shall be published in a newspaper of general circulation. (c) Notice of the CZIM shall be given simultaneously at least 15 days but not more than 45 days prior to the date of the mayor and city council's public hearing and shall be published in a newspaper of general circulation. Renotification is not required when a petition is deferred by the mayor and city council. (d) The applicant or agent shall post a sign as issued by the com munity development department in a conspicuous location on each street frontage of the subject property at least 20 days prior to the planning commission hearing. It will be the applicant's responsibility to ensure the posting remains in a conspicuous location on site until a decision is rendered by the mayor and city council. (e) The sign shall be mounted and posted as specified by community development department. Property that is not posted on the 20th day before the scheduled first hearing date will be administratively removed from the agenda. (f) When the planning commission or the city council defers a petition, the applicant is required to post an updated sign with new hearing dates 20 days prior to the next scheduled hearing date. When a petition is deferred by the city council for less than 20 days, posting an updated sign is not required. (g) The department shall give notice by regular mail to all property owners or current residents within 500 feet of the boundaries of the subject property with a minimum of 75 owners who appear on the city tax records as retrieved by the city's geographic information system. The notices shall be mailed a minimum of 14 days prior to the community zoning information meeting (CZIM). Renotification by mail is required when a petition is recommended for deferral by the planning commission for any amount of time or is deferred by the mayor and city council. (h) The published and mailed notices shall contain the time, place, and purpose of the CZIM, planning commission and mayor and city council hearings, the location of the property, and the present and proposed zoning classifications or requested use permit. The posted sign shall include all of the items required in the published notice except the location of the prope rty. Notice shall not be considered inadequate if the mail is not delivered. _____ - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 64 - ZONING ARTICLE XIV. - REZONING AND OTHER AMENDMENT PROCEDURES DIVISION 2. - PUBLIC HEARING AND NOTICE REQUIREMENTS RZ13-15 Text Amendment prepared for the City of Milton Mayor and City Council Meeting on September 16, 2013 Page 2 _____ - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 64 - ZONING ARTICLE XIV. - REZONING AND OTHER AMENDMENT PROCEDURES DIVISION 2. - PUBLIC HEARING AND NOTICE REQUIREMENTS RZ13-15 Text Amendment prepared for the City of Milton Mayor and City Council Meeting on September 16, 2013 Page 3 Field Code Changed - THE CODE OF THE CITY OF MILTON, GEORGIA Chapter 64 - ZONING ARTICLE XIV. - REZONING AND OTHER AMENDMENT PROCEDURES DIVISION 2. - PUBLIC HEARING AND NOTICE REQUIREMENTS RZ13-15 Text Amendment prepared for the City of Milton Mayor and City Council Meeting on September 16, 2013 Page 4 Sec. 64-2083. Secretary. The director or his or her appointee shall serve as secretary to the planning commission. The secretary shall keep minutes of proceedings, showing the vote of each member upon each question, or if absent or failing to vote, indicating such fact; and shall keep records of evidence, examinations and official actions, all of which shall be filed and shall be a public record. Secs. 64-2084—64-2102. Reserved. HOME OF' F. STA I�LIS1-1F.D 2000 TO: City Council CITY COUNCIL AGENDA ITEM DATE: September 6, 2013 FROM: City Manager AGENDA ITEM: Consideration of a Construction Agreement between the City of Milton and Professionally Engineered Structures & Associates, LLC for the Construction of Deerfield Park. MEETING DATE: Monday, September 16, 2013 Regular City Council Meeting. BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: X YES O NO CITY ATTORNEY REVIEW REQUIRED: 0 YES () NO APPROVAL BY CITY ATTORNEY (APPROVED O NOT APPROVED PLACED ON AGENDA FOR: Q 3 REMARKS *P� © ,* Your _ PHONE: 678.242.25001 FAX: 678.242.2499 G!r6?n " CCitvof info@cifyofmiltonga.us i www.cityofmiltonga.us Community 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 '�` Page 1 of 2 To: Honorable Mayor and City Council Members From: Jim Cregge, Parks and Recreation Director Date: Submitted on September 4, 2013, for the September 16, 2013 Regular Council Meeting Agenda Item: Consideration of a Construction Agreement between the City of Milton and Professionally Engineered Structures & Associates, LLC for the Construction of Deerfield Park. ____________________________________________________________________________ Department Recommendation: Staff is recommending the approval of a Construction Agreement between the City of Milton and Professionally Engineered Structures & Associates, LLC for the Construction of Deerfield Park. Executive Summary: On July 31, 2013, the city released an Invitation To Bid (ITB) for the construction of Deerfield Park. The ITB resulted in eight responses. Professionally Engineered Structures & Associates, LLC was selected as having the lowest bid and they were also qualified to perform the work. Based upon the selection criteria, they were determined to be the best choice to provide the construction services required. Funding and Fiscal Impact: The fee of $138,520.85 is within the budgeted price that was planned for in the FY13 budget. This will be paid with available funds from the Parks and Trail Expansion line item in the FY13 Capital Expenditures budget. This contract will result in a completed park on the property at the corner of Deerfield Parkway and Webb Road. Alternatives: There are two alternatives. The first is to negotiate a similar contract with the next highest priced bid respondent. The second is to take no action and delay the construction of the park. Legal Review: Paul Higbee – Jarrard & Davis, September 3, 2013 Page 2 of 2 Concurrent Review: Chris Lagerbloom, City Manager Carter Lucas, Public Works Director Attachment(s): 1) Construction Agreement Contract 1 | P a g e deerfieldparkconstruction.pdf CITY OF MILTON INVITATION TO BID (THIS IS NOT AN ORDER) Bid Number: 13-PR02 Project Name: Deerfield Park Construction Due Date and Time: August 29, 2013 Local Time: 2:00pm Number of Pages: 54 ISSUING DEPARTMENT INFORMATION Issue Date: July 31, 2013 City of Milton Parks and Recreation Department 13000 Deerfield Pkwy, Suite 107G Milton, Ga. 30004 Phone: 678-242-2500 Fax: 678-242-2499 Website: www.cityofmiltonga.us INSTRUCTIONS TO BIDDERS Return Submittal to: City of Milton Attn: Rick Pearce, Purchasing Office 13000 Deerfield Pkwy Suite 107G Milton, Ga. 30004 Mark Face of Envelope/Package: Bid Number: 13-PR02 Name of Company or Firm Special Instructions: Deadline for Written Questions August 15th , 2013, 5 pm Email questions to Rick Pearce at rick.pearce@cityofmiltonga.us BIDDERS MUST COMPLETE THE FOLLOWING Bidder Name/Address: Authorized Bidder Signatory: (Please print name and sign in ink) Bidder Phone Number: Bidder FAX Number: Bidder Federal I.D. Number: Bidder E-mail Address: BIDDERS MUST RETURN THIS COVER SHEET WITH BID RESPONSE 2 | P a g e Table of Contents Topic Page Definitions 3 Invitation to Bid 4 Bidding Instructions (What must be submitted) 5 Insurance/Bond Requirements 6 Bid Form and Addenda Acknowledgement 10 Bid Bond 12 Qualifications Signature and Certification 15 Corporate Certificate 15 List of Subcontractors 16 Contractor Affidavit and Agreement (eVerify) 17 Bid Submittal Form 18 Disclosure Form 19 EPD Air Quality Rules 20 Project Specifications 21 Schedule of Events 25 Sample Contract Agreement 26 3 | P a g e DEFINITIONS COMPR: City of Milton Parks and Recreation Department CY: Cubic Yard GDOT: Georgia Department of Transportation ENGINEER: The City of Milton Director of Parks and Recreation or a duly authorized representative. ADA: Americans with Disabilities Act EA: Each GAL: Gallon LF: Lineal Feet LM: Lineal Mile LS: Lump Sum SY: Square Yard TN: Ton 4 | P a g e CITY OF MILTON Invitation to Bid 13-PR02 The City of Milton is accepting sealed bids from qualified firms for the construction of a park on one acre of land at the corner of Deerfield Road and Webb Road. All work will be done in accordance with these plans and specifications and the City of Milton, Fulton County or Georgia Department of Transportation’s (GDOT) Standard Drawings, Standard Specifications, as may be applicable. In the event that there is conflict between any of the drawings or specifications the one being most advantageous to the city shall apply. All bidders must comply with all general and special requirements of the bid information and instructions enclosed herein. Sealed bids will be received no later than 2:00 PM Local Time on August 29, 2013. Sealed bids shall be submitted to: City of Milton Attn: Rick Pearce, Purchasing Office 13000 Deerfield Pkwy Suite 107G Milton, Ga. 30004. At approximately 2:10 PM Local Time on that day the bids will be publicly opened and the bidder’s name and total bid amount will be read aloud at: City of Milton Courthouse 13000 Deerfield Parkway, Suite 107E, Milton, GA 30004. Bids received after the above time or in any other location other than the Purchasing Office will not be accepted. Bids shall be presented in a sealed envelope with the bid number (13-PR02) and the name of the company or firm submitting clearly marked on the outside of the envelope. ONE (1) ORIGINAL (PAPER) AND TWO (2) COPIES (PAPER) AND A PDF COPY OF THE BID ON CD MUST BE SUBMITTED. Bids will not be accepted verbally, by fax, or email. Questions must be in writing. For questions, please email Rick Pearce at rick.pearce@cityofmiltonga.us. Deadline for questions is August 15, 2013 at 5:00pm. Official answers to questions and potential changes to the ITB (Addendums) will be posted at the same web locations as the ITB on or about August 21, 2013. Any other form of interpretation, correction, or change to this ITB will not be binding upon the City. It is the bidder’s responsibility to check the websites for potential updates. Please refer to Bid (13-PR02) and bid name (Deerfield Park Construction) when requesting information. The City of Milton reserves the right to cancel, reject any or all bids, to waive technicalities and informalities, and to make award in the best interest of the City of Milton. The selected contractor must be able to start work within five (5) calendar days after the “Notice to Proceed” is issued. The time of completion for the project is twenty eight (28) calendar days from the date of the “Notice to Proceed.” If weather affects the required completion schedule, The City and selected contractor will negotiate a new completion date. 5 | P a g e BIDDING INSTRUCTIONS FAILURE TO RETURN THE FOLLOWING BID DOCUMENTS COULD RESULT IN THE BID BEING DEEMED NON-RESPONSIVE AND BEING REJECTED: Item Description Page(s) 1 Filled out and Signed Invitation to Bid Cover Sheet 1 2 Bid Form and Addenda Acknowledgement (2 pages) 10-11 3 Bid Bond (3 pages) 12-13-14 4 Qualification Signature and Certification 15 5 List of Subcontractors 16 6 Contractor Affidavit and Agreement (eVerify)- State Law 17 7 Bid Submittal Form 18 8 Disclosure Form 19 9 Qualification sheet listing projects and references as stipulated in this document. Contractor must demonstrate they have similar project experience within the last 5 years. Use your own form INFORMATION AND INSTRUCTIONS The purpose of this solicitation is to enter into a lump sum “purchasing contract” with one firm to be the primary contractor building a new park at the southwest corner of Deerfield Parkway and Webb Road. No specification expressed or implied shall be construed as any type of restrictive specification that would limit competition. The City reserves the right to cancel the contract at any time with 30 days written notice. Title to any supplies, materials, equipment or other personal property shall remain the Contractors’ until fully paid for by the City. All items to be bid FOB, Milton, Georgia. No sales taxes are to be charged. Any damage to any building or traffic control device, or equipment incurred during the course of work shall be repaired at the contractor’s expense to the complete satisfaction of the City of Milton with no additional expense to the City. 6 | P a g e EVALUATION The City intends to evaluate the ITB on the lowest, responsible, responsive and qualified vendor. INSURANCE REQUIREMENTS Within 10 days of Notice of Award, and at all times that this Contract is in force, the Contractor shall obtain, maintain and furnish the City Certificates of Insurance from licensed companies doing business in the State of Georgia with an A.M. Best Rating A-6 or higher and acceptable to the City. Insurance requirements are provided below and included in the CONTRACT AGREEMENT (section K). (1) Requirements: The Contractor shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work by the Contractor, its agents, representatives, employees or subcontractors. All policies shall be subject to approval by the City Attorney as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City. (2) Minimum Limits of Insurance: Contractor shall maintain the following insurance policies with limits no less than: (a) Comprehensive General Liability of $1,000,000 (one million dollars) limit per single occurrence, $2,000,000 (two million dollars) umbrella, including coverage for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom, vandalism, property loss and theft. (b) Comprehensive Automobile Liability (owned, non-owned, hired) of $1,000,000 (one million dollars) combined single limit per occurrence for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (c) Workers' Compensation limits as required by the State of Georgia and Employers Liability limits of $1,000,000 (one million dollars) per accident. (3) Deductibles and Self-Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by the City in writing. (4) Other Insurance Provisions: The policy is to contain, or be endorsed to contain, the following provisions: (a) General Liability and Automobile Liability Coverage. (i) The City and City Parties are to be covered as insureds. The coverage shall contain no special limitations on the scope of protection afforded to the 7 | P a g e City or City Parties. (ii) The Contractor’s insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self-insurance available to the City or City Parties. Any insurance or self-insurance maintained by the City or City Parties shall be in excess of the Contractor’s insurance and shall not contribute with it. (iii) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City or City Parties. (iv) Coverage shall state that the Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (v) Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. (vi) The insurer agrees to waive all rights of subrogation against the City and City Parties for losses arising from Work performed by the Contractor for the City for General Liability coverage only. (b) Workers' Compensation Coverage: The insurer providing Workers’ Compensation Coverage will agree to waive all rights of subrogation against the City and City Parties for losses arising from Work performed by the Contractor for the City. (c) All Coverages: (i) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. (ii) Policies shall have concurrent starting and ending dates. (5) Acceptability of Insurers: Insurance is to be placed with insurers authorized to do business in the State of Georgia and with an A.M. Bests' rating of no less than A:VI. (6) Verification of Coverage: Contractor shall furnish the City with certificates of insurance and endorsements to the policies evidencing coverage required by this clause prior to the start of Work. The certificate of insurance and endorsements shall be on a form utilized by Contractor’s insurer in its normal course of business and shall be received and approved by the City within ten (10) days of the Notice of Award. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 8 | P a g e The Contractor shall provide proof that any expiring coverage has been renewed or replaced at least two (2) weeks prior to the expiration of the coverage. (7) Subcontractors: Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited to naming the Parties as additional insureds. (8) Claims-Made Policies: Contractor shall extend any claims-made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is later. (9) City as Additional Insured and Loss Payee: The City shall be named as an additional insured and loss payee on all policies required by this Agreement, except the City need not be named as an additional insured and loss payee on any Workers’ Compensation policy. BONDING REQUIREMENTS Each bid must be accompanied with a BID BOND (bond only: certified checks or other forms are not acceptable) in an amount equal to five percent (5%) of the base bid, payable to the City of Milton. Said bid bond guarantees the bidder will enter into a contract to construct the project strictly within the terms and conditions stated in this bid and in the bidding and contract documents, should the construction contract be awarded. The Successful Bidder shall be required to furnish PAYMENT AND PERFORMANCE BONDS for the faithful performance on the contract and a bond to secure payment of all claims for materials furnished and/or labor performed in performance of the project, both in amounts equal to one hundred percent (100%) of the contract price. The Successful Bidder shall also be required to furnish a MAINTENANCE BOND, in the amount of one-third (1/3) of the contract price, guaranteeing the repair or replacement caused by defective workmanship or materials for a period of one (1) years from the completion of construction. Bonds shall be issued by a corporate surety appearing on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to do business in the State of Georgia. Bonds shall be on the forms provided by the City and subject to the review and approval of the City Attorney. Date of Bond must not be prior to date of Contract. If Contractor is a Partnership, all partners shall execute Bond. 9 | P a g e OATH Prior to commencing the Work, the successful bidder shall execute a written oath as required by O.C.G.A. §§ 32-4-122 and 36-91-21(e). COST OF PREPARING A BID The costs for developing and delivering responses to this ITB and any subsequent presentations of the proposal as requested by the City are entirely the responsibility of the bidder. The City is not liable for any expense incurred by the bidder in the preparation and presentation of their proposal. All materials submitted in response to this ITB become the property of the City of Milton. 10 | P a g e [BIDDERS MUST RETURN THESE SHEETS WITH BID RESPONSE] (2 PAGES) BID FORM and ADDENDA ACKNOWLEDGEMENT TO: PURCHASING OFFICE CITY OF MILTON MILTON, GEORGIA 30004 Ladies and Gentlemen: In compliance with your Invitation To Bid, the undersigned, hereinafter termed the Bidder, proposes to enter into a Contract with the City of Milton, Georgia, to provide the necessary machinery, tools, apparatus, other means of construction, and all materials and labor specified in the Contract Documents or as necessary to complete the Work in the manner therein specified within the time specified, as therein set forth, for: Bid Number 13-PR02 DEERFIELD PARK CONSTRUCTION The Bidder has carefully examined and fully understands the Contract, Specifications, and other documents hereto attached, has made a personal examination of the Site of the proposed Work, has satisfied himself as to the actual conditions and requirements of the Work, and hereby proposes and agrees that if his bid is accepted, he will contract with the City of Milton in full conformance with the Contract Documents. Unless otherwise directed, all work performed shall be in accordance with the Georgia Department of Transportation Standard Specifications, Construction of Transportation Systems (current edition). It is the intent of this Bid to include all items of construction and all Work called for in the Specifications, or otherwise a part of the Contract Documents. In accordance with the foregoing, the undersigned proposes to furnish and construct the items listed in the attached plans for the lump sum price stated. The Bidder agrees that the cost of any work performed, materials furnished, services provided or expenses incurred, which are not specifically delineated in the Contract Documents but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid for the various items scheduled. The Bidder further proposes and agrees hereby to promptly commence the Work with adequate forces and equipment within five (5) calendar days from receipt of Notice to Proceed and to complete all Work within twenty eight (28) calendar days from the Notice to Proceed. If weather affects the required completion schedule, The City and selected Bidder will negotiate a 11 | P a g e new completion date. Attached hereto is an executed Bid Bond in the amount of __________________ Dollars ($ (Five Percent of Amount Bid). If this bid shall be accepted by the City of Milton and the undersigned shall fail to execute a satisfactory contract in the form of said proposed Contract, and give satisfactory Performance and Payment Bonds, or furnish satisfactory proof of carriage of the insurance required within ten days from the date of Notice of Award of the Contract, then the City of Milton may, at its option, determine that the undersigned abandoned the Contract and there upon this bid shall be null and void, and the sum stipulated in the attached Bid Bond shall be forfeited to the City of Milton as liquidated damages. Bidder acknowledges receipt of the following addenda: Addendum No. Date viewed _______________ _______________ _______________ _______________ _______________ _______________ _______________ _______________ Bidder further declares that the full name and resident address of Bidder’s Principal is as follows: Signed, sealed, and dated this _______ day of _____________, 20_____ Bidder _______________________ (Seal) Company Name Bidder Mailing Address: ___________________________________________ ___________________________________________ ___________________________________________ Signature: ____________________________ Print Name: ______________________________________ Title: ____________________________ 12 | P a g e [BIDDERS MUST RETURN THESE SHEETS WITH BID RESPONSE] (3 PAGES) BID BOND CITY OF MILTON, GEORGIA BIDDER (Name and Address): SURETY (Name and Address of Principal Place of Business): OWNER (hereinafter referred to as the “City” (Name and Address): City of Milton, Georgia ATTN: Purchasing Office 13000 Deerfield Parkway, Suite 107G Milton, Georgia 30004 BID BID DUE DATE: PROJECT (Brief Description Including Location): BOND BOND NUMBER: DATE (Not later that Bid due date): PENAL SUM: _______________________________________________________________________ (Words) (Figures) IN WITNESS WHEREOF, Surety and Bidder, intending to be legally bound hereby to the City, subject to the terms printed below or on the reverse side hereof, do each cause this Bid Bond to be duly executed on its behalf by its authorized officer, agent or representative. BIDDER SURETY (Seal) (Seal) Bidder’s Name and Corporate Seal Surety’s Name and Corporate Seal By: By: ___________________________ Signature and Title: Signature and Title: (Attach Power of Attorney) Attest: Attest:_________________________ Signature and Title: Signature and Title: Note: (1) Above addresses are to be used for giving any notice required by the terms of this Bid Bond. (2) Any singular reference to Bidder, Surety, the City or any other party shall be considered plural where applicable. 1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to pay to the City upon Default of Bidder the penal sum set forth on the face of this Bond. 2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension of that time agreed to in writing by the City) the executed Agreement required by the Bidding Documents and any performance and payment Bonds required by the Bidding Documents. 3. This obligation shall be null and void if: 3.1 The City accepts Bidder’s Bid and Bidder delivers within the time required by the Bidding Documents (or any extension of that time agreed to in writing by the City) the executed Agreement required by the Bidding Documents and any performance and payment Bonds required by the Bidding Documents; or 3.2 All Bids are rejected by the City; or 3.3 The City fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or any extension of that time agreed to in writing by Bidder and, if applicable, consented to by Surety when required by paragraph 5 hereof). 4. Payment under this Bond will be due and payable upon Default by Bidder within 30 calendar days after receipt by Bidder and Surety of a written Notice of Default from the City, which Notice will be given with reasonable promptness and will identify this Bond and the Project and include a statement of the amount due. 5. Surety waives notice of, as well as any and all defenses based on or arising out of, any time extension to issue a Notice of Award agreed to in writing by the City and Bidder, provided that the total time, including extensions, for issuing a Notice of Award shall not in the aggregate exceed 120 days from Bid due date without Surety’s written consent. 6. No suit or action shall be commenced under this Bond either prior to 30 calendar days after the Notice of Default required in paragraph 4 above is received by Bidder and Surety or later than one year after Bid due date. 7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the State of Georgia. 8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier or by United States Registered or Certified Mail, return receipt requested, postage pre-paid, and shall be deemed to be effective upon receipt by the party concerned. 9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent or representative who executed this Bond on behalf of Surety to execute, seal and deliver such Bond and bind the Surety thereby. 14 10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bond conflicts with any applicable statute, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect. 11. The term “Bid” as used herein includes a Bid, offer or proposal, as applicable under the particular circumstances. 12. The terms of this Bid Bond shall be governed by the laws of the State of Georgia. 15 [BIDDERS MUST RETURN THIS SHEET WITH BID RESPONSE] QUALIFICATIONS SIGNATURE AND CERTIFICATION I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer. I further certify that the provisions of the Official Code of Georgia Annotated, including but not limited to Title 32, Chapter 4, Article 4, Part 2 and Sections 45-10-20 et seq. have not been violated and will not be violated in any respect. Authorized Signature______________________________Date_______________________ Print/Type Name_________________________________ Print/Type Company Name Here_______________________________________________ CORPORATE CERTIFICATE I, ___________________________________, certify that I am the Secretary of the Corporation named as Contractor in the foregoing bid; that _______________________________________ who signed said bid in behalf of the Contractor, was then (title)_________________________ of said Corporation; that said bid was duly signed for and in behalf of said Corporation by authority of its Board of Directors, and is within the scope of its corporate powers; that said Corporation is organized under the laws of the State of _________________________________. This _________________ day of ________________, 20______ ______________________________________(Seal) (Signature) 16 [BIDDERS MUST RETURN THIS SHEET WITH BID RESPONSE] LIST OF SUBCONTRACTORS I do _________, do not _______, propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors: Company Name:___________________________________________________ 17 [BIDDERS MUST RETURN THIS SHEET WITH BID RESPONSE] EXHIBIT “ ” CONTRACTOR AFFIDAVIT AND AGREEMENT STATE OF GEORGIA CITY OF MILTON By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13 -10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13 -10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13 -10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: _________________________________ Federal Work Authorization User Identification Number _________________________________ Date of Authorization ____________________________ Name of Contractor ____________________________ Name of Project City of Milton Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on ______, ___, 201__ in _____(city), ______(state). _________________________________ Signature of Authorized Officer or Agent _______________________________ Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF ______________,201__. _________________________________ NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: _________________________________ 18 | P a g e [BIDDERS MUST RETURN THESE SHEETS WITH BID RESPONSE] Bid Submittal Form DEERFIELD PARK CONSTRUCTION The undersigned, as bidder, declares and represents that it has examined the site of the work and informed himself/herself fully in regard to all conditions pertaining to the place where the work is to be performed, including those conditions affecting the cost of the work and the delivery, handling and storage of materials and equipment. The bidder has examined and read the Bidding Document and has satisfied himself/herself that the Bidding Document is an adequate and acceptable reflection of the work which is required to be performed and that the bidder is willing and able to perform all of the work necessary. The bidder further certifies that no additional information is required to complete the work encompassed by this bid within the cost and schedule established and agreed upon within this bidding document. Hereby proposes and agrees, if this bid for the above named project is accepted to enter into a contract to perform all work necessary to the successful completion of the contract; and to supply all required submittals as indicated or specified in the ITB and the bid documents to be performed or furnished by bidder for the for the total contract price of: Total Base Bid Price (Lump Sum) $___________________________ Print Dollar Amount________________________________________ COMPANY___________________________________________________________________ ADDRESS____________________________________________________________________ AUTHORIZED SIGNATURE____________________________________________________ PRINT / TYPE NAME __________________________________________________________ TITLE _____________________________________________________ 19 | P a g e [BIDDERS MUST RETURN THIS SHEET WITH BID RESPONSE] DISCLOSURE FORM This form is for disclosure of campaign contributions and family member relations with City of Milton officials/employees. Please complete this form and return as part of your bid package when it is submitted. Name of Bidder __________________________________________________ Name and the official position of the Milton Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.) ________________________________________________________________ List the dollar amount/value and description of each campaign contribution made over the past two (2) years by the Applicant/Opponent to the named Milton Official. Amount/Value Description ________________ ___________________________________________ ________________ ___________________________________________ ________________ ___________________________________________ Please list any family member that is currently (or has been employed within the last 9 months) by the City of Milton and your relation: ________________ ___________________________________________ _________________ ___________________________________________ 20 | P a g e ***NOTICE TO CONTRACTORS*** EPD AIR QUALITY RULES ON OPEN BURNING REFER TO CHAPTER 391-3-1-02-05 . For additional/information, please contact: Georgia Department of Natural Resources Environmental Protection Division Air Protection Branch 4244 International Parkway, Suite 120 Atlanta, GA 30354 404/363-7000; 404/362-2534 – FAX 21 | P a g e Project Specifications DEERFIELD PARK CONSTRUCTION SCOPE OF WORK The City of Milton Parks and Recreation Department, (City), requests that interested parties submit formal sealed bids for the CONSTRUCTION OF A PARK ON APPROXIMATELY ONE ACRE OF PROPERTY AT THE CORNER OF DEERFIELD PARKWAY AND WEBB ROAD. The scope of this project generally consists of the creation of a walking path with five (5) exercise stations, a brick lined flag plaza with nine (9) flags and one (1) Peace Pole, two (2) picnic tables, two (2) benches, three (3) garbage cans, one (1) bike rack, one (1) pet waste station and plantings of a variety of trees, bushes, plants and grasses. There will be an irrigation system and lighting for the flags. The flag poles, exercise equipment, Peace Pole, picnic tables, trash receptacles, benches, pet waste station and bike rack will all be provided by the owner due to their long lead time for delivery. The contractor will be required to install these owner provided components. Connection to existing power to light the flags and a 120VAC outdoor outlet must be provided. Also, the irrigation system must be tied to the existing water source and the control wires must route to the controller on the wall in front of the Chevron station across the street. The city of Milton can provide an underground conduit from traffic signal to traffic signal. The contractor must trench from behind the wall at the Chevron station to the traffic signal on the south east corner and again from the traffic signal on the south west corner to the desired location inside the park. To bid on this contract, the Contractor must have completed at least one park involving landscaping and concrete installation or a similar design of a flag plaza within the past 5 years. Municipal experience Preferred. The contractor shall submit with the bid a qualification sheet listing projects that meet the experience requirement along with references. List should include project date, location, description, and contact information. The project location is on the southwest corner of the intersection of Deerfield Parkway and Webb Road approximately 1.0 mile north of Windward Parkway on Deerfield Parkway as depicted on the location map. 22 | P a g e GENERAL CONDITIONS 1. The contractor shall comply with the plans and specifications for the “DEERFIELD PARK CONSTRUCTION A.K.A. VETERANS MEMORIAL PARK” as prepared by Owens Environmental Design (Design Engineer), dated 07/24/2013. The plans may be downloaded at: http://www.cityofmiltonga.org/deerfieldparkconstruction.pdf 2. All traffic control measures and detour signage are the responsibility of the contractor. Contractor shall coordinate all work with the City of Milton. 3. Replace, in kind, any vegetation or landscaping damaged during construction. Include cost in the price bid. PROSECUTION AND PROGRESS Construction shall begin no later than FIVE (5) calendar days past the issuance of Notice to Proceed. The time of completion for the project is twenty eight days (28) calendar days from the date of the Notice to Proceed. If weather affects the required completion schedule, The City and selected contractor will negotiate a new completion date. Project Location Location Map 23 | P a g e Normal workday for this project shall be 7:30 am to 7:30 pm and the normal workweek shall be Monday through Friday. Construction will be allowed on Saturday from 9:00 am to 6:00 pm. The City will consider extended workdays or workweeks upon written request by the Contractor on a case by case basis. No work will be allowed on Sunday or national holidays (i.e. Memorial Day, July 4th, Labor Day, etc.). Lane closures will only be permitted between the hours of 9:00am and 3:00pm, Monday-Friday, unless otherwise approved by the City. The work will require bidder to provide all labor, administrative forces, equipment, materials and other incidental items to complete all required work. The City shall perform a Final Inspection upon completion of all work. The contractor will be allowed to participate in the Final Inspection. All repairs shall be completed by the contractor at his expense prior to issuance of Final Acceptance. 10% retainage will be held from the total amount due the contractor until Final Acceptance of work is issued by the City. The contractor shall be assessed liquidated damages in the amount of $100.00 per calendar day should the road not be open to through traffic within 90 days of the “Notice to Proceed”, or for any work items not completed within 120 days of the “Notice to Proceed”. Liquidated damages shall be deducted from the 10% retainage held by the City. PERMITS AND LICENSES The contractor shall procure all permits and licenses, except for the Land Disturbance Permit pay all charges, taxes and fees, and give all notices necessary and incidental to the due and lawful prosecution of the work. The Land Disturbance Permit will be obtained by the City of Milton Parks and Department. MATERIALS Contractor will be responsible for replacing any work performed with material from rejected sample lot at no cost to the City. EROSION CONTROL It is the responsibility of the contractor to follow all Federal, State and Local erosion and sediment control laws and specifications. Erosion/Sediment Control measures shall be installed and maintained by the contractor throughout the duration of the project. The contractor is responsible for the removal and disposal, off project site, of all installed temporary erosion/sediment control measures when affected areas have been restored to a level where vegetative coverings will minimize erosion. The cost for this will be considered incidental to the project and included in the overall bid. UTILITIES There are utilities in the project area. The drawings indicate the location of the underground utilities. Contractor shall be responsible for locating and coordinating any utility relocation necessary for completion of the work. Call “811 Know what’s below Call before you dig.” Locate, maintain and protect existing utilities at all times during construction. 24 | P a g e TEMPORARY TRAFFIC CONTROL The contractor shall, at all times, conduct his work in accordance with the traffic control plan and so as to assure the least possible obstruction of traffic. The safety and convenience of the general public and the residents along the roadway and the protection of persons and property shall be provided for by the contractor as specified in the State of Georgia, Department of Transportation Standard Specifications Sections 104.05, 107.09 and 150. The contractor shall furnish, install and maintain all necessary and required barricades, signs and other traffic control devices in accordance with the MUTCD and DOT specifications, and take all necessary precautions for the protection of the workers and safety of the public. All existing signs, markers and other traffic control devices removed or damaged during construction operations will be reinstalled or replaced at the contractor’s expense. At no time will contractor remove regulatory signing which may cause a hazard to the public. The Contractor shall, within 24 hours place temporary pavement markings (paint or removable tape) matching existing pavement markings on milled or patched pavements. All personnel and equipment required for maintaining temporary traffic control, public convenience and safety will be included in the contract price. PROTECTION AND RESTORATION OF PROPERTY AND LANDSCAPE The contractor shall be responsible for the preservation of all public and private property, crops, fish ponds, trees, monuments, highway signs and markers, fences, grassed and sodded areas, etc. along and adjacent to the highway, road or street, and shall use every precaution necessary to prevent damage or injury thereto, unless the removal, alteration, or destruction of such property is provided for under the contract. When or where any direct or indirect damage or injury is done to public or private property by or on account of any act, omission, neglect or misconduct in the execution of the work, or in consequence of the non-execution thereof by the contractor, he shall restore, at his/her own expense, such property to a condition similar or equal to that existing before such damage or injury was done, by repairing, rebuilding or otherwise restoring as may be directed, or she/he shall make good such damage or injury in an acceptable manner. The contractor shall correct all disturbed areas before retainage will be released. CLEANUP All restoration and clean-up work shall be performed daily. Operations shall be suspended if the contractor fails to accomplish restoration and clean-up within an acceptable period of time. SAFETY Beginning with mobilization and ending with acceptance of work, the contractor shall be responsible for providing a clean and safe work environment at the project site. The contractor shall comply with all OSHA regulations as they pertain to this project. 25 | P a g e SCHEDULE OF EVENTS FOR REFERENCE ONLY - DO NOT SUBMIT WITH BID RESPONSE Event: Date: Release of ITB 7/31/2013 Deadline for Written Questions 8/15/2013 @ 5:00 PM *Submit via E-Mail to Rick Pearce of Purchasing Office City of Milton Addendum (on or about) 8/21/2013 (Official answers to questions and potential changes to ITB. Addendum will be posted at the same web locations as the ITB) Bids due 8/29/2013 @ 2:00PM Bids are due to: City of Milton Attn: Rick Pearce, Purchasing Office 13000 Deerfield Pkwy Suite-107G Milton, Ga. 30004 Tentative Contract Award (On/about) 9/16/2013 Notice to Proceed Issued (On/about) 9/17/2013 26 | P a g e Reference Only Subject to change SAMPLE CONSTRUCTION AGREEMENT This Construction Agreement (the “Agreement”) is made and entered into this ____ day of _____________, 20____, by and between the City of Milton, a political subdivision of the State of Georgia, acting by and through its governing authority, the City of Milton Mayor and Council (hereinafter referred to as the “City”), and XXXXXX, a _________________ with its principal place of business located at XXXXXXX (hereinafter referred to as the “Contractor”) (collectively referred to herein as the “Parties”). W I T N E S S E T H: WHEREAS, the City issued a Invitation to Bid, dated XXXXXXXXXXXX, for services generally described as XXXXXXX; and WHEREAS, the City finds that specialized knowledge, skills, and training are necessary to perform the Work contemplated under this Agreement; and WHEREAS, Contractor has represented that it is qualified by training and experience to perform the Work; and WHEREAS, based upon Contractor’s bid in response to the Invitation to Bid for XXXXXXXXXXXXX, the City has selected Contractor as the successful proposer; and WHEREAS, Contractor has agreed to perform such Work as set forth in this Agreement, according to the terms and conditions provided in this Agreement; and WHEREAS, Contractor has familiarized itself with the nature and extent of the Contract Documents, the Project, and the Work, with all local conditions and federal, state and local laws, ordinances, rules and regula tions in any manner that may affect cost, progress or performance of the Work, and Contractor is aware that it must be licensed to do business in the State of Georgia. NOW THEREFORE, the City and Contractor, in consideration of the mutual promises, publi c purposes, and the acknowledgements and agreements contained herein and other good and valuable consideration, the sufficiency of which is hereby acknowledged, agree as follows: Section 1. Contract Documents The following documents, attached hereto (except as expressly noted otherwise below) are incorporated herein by reference and constitute the Contract Documents: A. This Agreement; B. Invitation to Bid (and other bid related documents) attached hereto as Exhibit “A” (including the Project Specifications); C. Bid Documents from Contractor dated ________________ attached hereto as Exhibit “B”; D. Performance Bond, Payment Bond and Maintenance Bond, attached hereto collectively as Exhibit “C”; E. Non-collusion Affidavit of Prime Proposer, attached hereto as Exhibi t “D”; 27 | P a g e F. Final Affidavit, attached hereto as Exhibit “E”; G. Alien Employment affidavits attached hereto as Exhibits “F” and “G”; H. SAVE affidavit attached hereto as Exhibit “H”; J. Key Personnel, attached hereto as Exhibit “J”; K. The following which may be delivered or issued after the Effective Date of the Agreement and are not attached hereto: All Written Amendments and other documents amending, modifying, or supplementing the Contract Documents if properly adopted in writing and executed by the Pa rties. Section 2. Project Description The Project is defined generally as follows:. Section 3. The Work The Work is specified and indicated in the Contract Documents (the “Work”). The Work previously described includes all material, labor, insurance, tools, equipment, and any other miscellaneous items necessary to complete the Work as described. Contractor shall complete the Work in strict accordance with the Contract Documents (including, but not limited to, the Project Specifications attached hereto and incorporated herein by reference). In the event of any discrepancy among the terms of the various Contract Documents, the provision most beneficial to the City, as determined by the City in its sole discretion, shall govern. The City will issue a Notice to Proceed, which Notice to Proceed shall state the dates for beginning Work and for achieving Final Completion of Work. Work shall commence within ten (10) days of the City’s issuance of the Notice to Proceed. Section 4. Contract Time Contractor warrants and represents that it will perform the Work in a prompt and timely manner, which shall not impose delays on the progress of the Work. Contractor agrees to complete the Project within XXXX days from the date of the City’s issuance of a written Notice To Proceed. Section 5. Contractor’s Compensation; Time and Method of Payment The total amount paid under this Agreement shall not, in any case, exceed ____________, except as outlined in Section 6 below. The compensation for Work per formed shall be based upon the amount of debris removed pursuant to the Bid Submittal Form, attached hereto as part of Exhibit B and incorporated herein by reference. This amount shall include all use, lease, or other taxes, and all expenses for personnel and equipment (including fuel) that Contractor will incur to provide the Work. Unless otherwise agreed in writing signed by both Parties, the compensation payable by the City to Contractor is limited to the unit price amount set forth in the Bid Submittal Form, and City will not pay any other sum attributable to taxes, costs or expenses that Contractor may incur in providing the Work. City agrees to pay the Contractor for the debris removed upon certification by the City that the Work was actually performed and costs actually incurred in accordance with the Agreement. Compensation for Work performed shall be paid to the Contractor upon receipt and approval by the City of invoices setting forth in detail the Work performed. Invoices shall be submitted o n a monthly basis, and such invoices shall reflect charges incurred versus charges budgeted. Each invoice shall be accompanied by an Interim Waiver and Release upon Payment (or a Waiver and Release upon Final Payment in the case of the invoice for final payment) procured by the Contractor from all subcontractors in accordance with O.C.G.A. § 44-14-366. For reasonable cause and/or when satisfactory progress has not been achieved by the Contractor during any period for which payment is to be made, the Cit y may retain a percentage of said payment, not to exceed ten 28 | P a g e percent (10%) of the maximum Contract Price to ensure performance of the Agreement. Said cause and progress shall be determined by the City, in its sole discretion, based on its assessment of an y past performance of the Contractor and likelihood that such performance will continue. Upon completion of all contract requirements, retained amounts shall be paid promptly less any offsets or deductions authorized hereunder or by law. Any material deviations in tests or inspections performed, times or locations required to complete such tests or inspections and like deviations from the Work described in this Agreement shall be clearly communicated to the City before charges are incurred and shall be handled through change orders or construction change directives as described in Section 6 below. The City shall pay the Contractor within thirty (30) days after approval of the invoice by the City. No payments will be made for unauthorized work. Payment wi ll be sent to the designated address by U.S. Mail only; payment will not be hand-delivered, though the Contractor may arrange to pick up payments directly from the City or may make written requests for the City to deliver payments to the Contractor by Federal Express delivery at the Contractor’s expense. The City may withhold payment or final payment for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with m aterial provisions of the Agreement, third party claims filed or reasonable evidence that a claim will be filed or other reasonable cause. Section 6. Work Changes A. “Change order” means a written modification of the Contract Documents, signed by the City and the Contractor. B. The City reserves the right to order changes in the Work to be performed under this Agreement by altering, adding to, or deducting from the Work. All such changes shall be incorporated in written change orders and executed by the Contractor and City. Such change orders or construction change directives shall specify the changes ordered and any necessary adjustment of compensation and completion time. If the Parties cannot reach an agreement on the terms for performing the changed Work within a reasonable time to avoid delay or other unfavorable impacts as determined by the City in its sole discretion, the City shall have the right to determin e reasonable terms, and the Contractor shall proceed with the changed Work. C. Any Work added to the scope of this Agreement by a change order or construction change directive shall be executed under all the applicable conditions of this Agreement. No cl aim for additional compensation or extension of time shall be recognized, unless contained in a written change order or construction change directive duly executed on behalf of the City and the Contractor. D. The City Manager has authority without further action of the Mayor or Council to execute any number of change orders or construction change directives so long as their total effect does not materially alter the terms of this Agreement or materially increase the total amount to be paid under this Agreement. Any such change orders or construction change directives materially altering the terms of this Agreement or increasing the total amount to be paid under this Agreement in excess of $10,000.00, must be approved by the City of Milton Mayor and Council . Section 7. Covenants of Contractor. A. Ethics Code Contractor agrees that it shall not engage in any activity or conduct that would be in violation of the City of Milton Code of Ethics or any other similar law or regulation. B. Time is of the Essence Contractor specifically acknowledges that TIME IS OF THE ESSENCE for completion of the Project. 29 | P a g e C. Expertise of Contractor Contractor accepts the relationship of trust and confidence established between it and the City, recognizing that the City’s intention and purpose in entering into this Agreement is to engage an entity with the requisite capacity, experience, and professional skill and judgment to provide the services in pursuit of the timely and competent completion of the Work undertaken by Contractor under this Agreement. The Contractor agrees to use its best efforts, skill, judgment, and abilities to perform its obligations and to further the interests of the City and the Project in accordance with the City’s requirements and procedures. Contractor represents that it has familiarized itself with the nature and extent of the Contract Documents, the Work, work site(s), locality, and all local conditions, laws and regulations that in any manner may affect cost, progress, performance, or furnishing of th e Work. Contractor further represents and agrees that it has correlated the results of such observations, examinations, investigations, explorations, tests, reports, and studies with the terms and conditions of the Contract Documents. Contractor represents that it has given the City written notice of all conflicts, errors, or discrepancies that the Contractor has discovered in the Contract Documents, and the written resolution thereof by the City is acceptable to the Contractor. Contractor agrees that it will perform its services in accordance with the usual and customary standards of the Contractor’s profession or business and in compliance with all applicable federal, state, and local laws, regulations, codes, ordinances, or orders applicable to the Pro ject. Further, the Contractor agrees to bear the full cost of correcting the Contractor’s negligent or improper Work, the negligent or improper work of its contractors and subcontractors, and any harm caused by such negligent Work. The Contractor’s duties shall not be diminished by any approval by the City of Work completed or produced; nor shall the Contractor be released from any liability by any approval by the City of Work completed or produced, it being understood that the City is ultimately relyin g upon the Contractor’s skill and knowledge in performing the Work required under the Contract Documents. In the event that during the course of performing the Work, the Contractor discovers or reasonably should discover that there exists in any of the Co ntract Documents that is, in the Contractor’s opinion, unsuitable, improper, or inaccurate for the purpose for which the document or data is furnished, Contractor shall promptly inform the City of such inaccuracies, impropriety, issues or concerns. D. Budgetary Limitations Contractor agrees and acknowledges that budgetary limitations are not a justification for breach of sound principals of Contractor’s profession and industry. Contractor shall take no calculated risk in the performance of the Work. Specifically, Contractor agrees that, in the event it cannot perform the Work within the budgetary limitations established without disregarding sound principals of Contractor’s profession and industry, Contractor will give written notice immediately to the City. E. City’s Reliance on the Work The Contractor acknowledges and agrees that the City does not undertake to approve or pass upon matters of expertise of the Contractor and that therefore, the City bears no responsibility for Contractor’s services performed under this Agreement. The Contractor acknowledges and agrees that the acceptance of Work by the City is limited to the function of determining whether there has been compliance with what is required to be produced under this Agreement. The City will not, and need not, inquire into adequacy, fitness, suitability or correctness of Contractor’s performance. Contractor further agrees that no approval of designs, plans, specifications, or Work by any person, body or agency shall relieve Contractor of the responsibility for adequacy, 30 | P a g e fitness, suitability, and correctness of Contractor’s Work under professional and industry standards or for performing services under this Agreement in accordance with sound and accepted professional and industry principals. F. Contractor’s Reliance on Submissions by the City Contractor must have timely information and input from the City in order to perform the Work required under this Agreement. Contractor is entitled to rely upon information provided by the City, but Contractor shall be required to provide immediate written notice to the City if Contractor knows or reasonably should know that any information provided by the City is erroneous, inconsistent, or otherwise problematic. G. Contractor’s Representative ____________shall be authorized to act on Contractor’s behalf with respect to the Work as Contractor’s designated representative. H. Assignment of Agreement The Contractor covenants and agrees not to assign or transfer any interest in, nor delegate any duties of this Agreement, without the prior express written consent of the City. As to any approved subcontractors, the Contractor shall be solely responsible for reimbursing them, and the City shall have no obligation to them. I. Responsibility of Contractor and Indemnification of City The Contractor covenants and agrees to take and assume all responsibility for the Work rendered in connection with this Agreement. The Contractor shall bear all losses and damages directly or indirectly resulting to it and/or the City on account of the performance or character of the Work rendered pursuant to this Agreement. Contractor shall defend, indemnify and hold harmless the City, its officers, boards, commissions, elected and appointed officials, employees, servant s, volunteers and agents (hereinafter referred to as “City Parties”) from and against any and all claims, injuries, suits, actions, judgments, damages, losses, costs, expenses and liability of any kind whatsoever, including but not limited to, attorney’s fees and costs of defense (hereinafter collectively “Liabilities”), which may be the result of willful, negligent or tortious conduct arising out of the Work, performance of contracted services, or operations by the Contractor, any subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor or anyone for whose acts the Contractor or subcontractor may be liable, regardless of whether or not the negligent act is caused in part by a party indemnified hereunder. This indemnity obligation does not include Liabilities caused by or resulting from the sole negligence of the City or City Parties. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against the City or City Parties, by any employee of the Contractor, any subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor or anyone for whose acts the Contractor or subcontractor may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers’ or workmen’s compensation acts, disability benefit acts or other employee benefit acts. This obligation to indemnify, defend, and hold harmless the City and City Parties shall survive termination of this Agreeme nt, provided that the claims are based upon or arise out of actions that occurred during the performance of this Agreement. J. Independent Contractor Contractor hereby covenants and declares that it is engaged in an independent business and agrees to perform the Work as an independent contractor and not as the agent or employee of the 31 | P a g e City. The Contractor agrees to be solely responsible for its own matters relating to the time and place the Work is performed; the instrumentalities, tools, supplies and/or materials necessary to complete the Work; hiring of subcontractors, agents or employees to complete the Work; and the payment of employees, including compliance with Social Security, withholding and all other regulations governing such matters. The Contra ctor agrees to be solely responsible for its own acts and those of its subordinates, employees, and subcontractors during the life of this Agreement. Any provisions of this Agreement that may appear to give the City the right to direct Contractor as to the details of the services to be performed by Contractor or to exercise a measure of control over such services will be deemed to mean that Contractor shall follow the directions of the City with regard to the results of such services only. Inasmuch as the City and the Contractor are independent of each other, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed by both Parties hereto. The Contractor agrees not to represent itself as the City’s agent for any purpose to any party or to allow any employee of the Contractor to do so, unless specifically authorized, in advance and in writing, to do so, and then only for the limited purpose stated in such authorization. The Contractor shall assume full liability for any contracts or agreements the Contractor enters into on behalf of the City without the express knowledge and prior written consent of the City. K. Insurance (1) Requirements: The Contractor shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of t he Work by the Contractor, its agents, representatives, employees or subcontractors. All policies shall be subject to approval by the City Attorney as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City. (2) Minimum Limits of Insurance: Contractor shall maintain the following insurance policies with limits no less than: (a) Comprehensive General Liability of $1,000,000 (one million dollars) limit per single occurrence, $2,000,000 (two million dollars) umbrella, including coverage for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom, vandalism, property loss and theft. (b) Comprehensive Automobile Liability (owned, non-owned, hired) of $1,000,000 (one million dollars) combined single limit per occurrence for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (c) Workers' Compensation limits as required by the State of Georgia and Employers Liability limits of $1,000,000 (one million dollars) per accident. (3) Deductibles and Self-Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by the City in writing. (4) Other Insurance Provisions: The policy is to contain, or be endorsed to contain, the following provisions: (a) General Liability and Automobile Liability Coverage. (i) The City and City Parties are to be covered as insureds. The coverage shall contain no special limitations on the scope of protection afforded to the City or City Parties. 32 | P a g e (ii) The Contractor’s insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self-insurance available to the City or City Parties. Any insurance or self-insurance maintained by the City or City Parties shall be in excess of the Contractor’s insurance and shall not contribute with it. (iii) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City or City Parties. (iv) Coverage shall state that the Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (v) Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. (vi) The insurer agrees to waive all rights of subrogation against the City and City Parties for losses arising from Work performed by the Contractor for the City for General Liability coverage only. (b) Workers' Compensation Coverage: The insurer providing Workers’ Compensation Coverage will agree to waive all rights of subrogation against the City and City Parties for losses arising from Work performed by the Contractor for the City. (c) All Coverages: (i) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. (ii) Policies shall have concurrent starting and ending dates. (5) Acceptability of Insurers: Insurance is to be placed with insurers authorized to do business in the State of Georgia and with an A.M. Bests' rating of no less than A:VI. (6) Verification of Coverage: Contractor shall furnish the City with certificates of insurance and endorsements to the policies evidencing coverage required by this clause prior to the start of Work. The certificate of insurance and endorsements shall be on a form utilized by Contractor’s insurer in its normal course of business and shall be received and approved by the City within ten (10) days of the Notice of Award. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. The Contractor shall provide proof that any expiring coverage has been renewed or replaced at least two (2) weeks prior to the expiration of the coverage. (7) Subcontractors: Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited to naming the Parties as additional insureds. (8) Claims-Made Policies: Contractor shall extend any claims-made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is later. 33 | P a g e (9) City as Additional Insured and Loss Payee: The City shall be named as an additional insured and loss payee on all policies required by this Agreement, except the City need not be named as an additional insured and loss payee on any Workers’ Compensation policy. L. Bonds The Contractor shall provide Performance and Payment bonds on the forms attached hereto as Exhibit “C” and with a surety licensed to do business in Georgia. Upon the request of any person or entity appearing to be a potential beneficiary of bonds covering payment of obligations arising under the Agreement, the Contractor shall promptly furnish a copy of the bonds or shall permit a copy to be made. M. Employment of Unauthorized Aliens Prohibited (1) E-Verify Affidavit It is the policy of City that unauthorized aliens shall not be employed to perform work on City contracts involving the physical performance of services. Therefore, the City shall not enter into a contract for the physical performance of services within t he State of Georgia unless the Contractor shall provide evidence on City-provided forms, attached hereto as Exhibits “F” and “G” (affidavits regarding compliance with the E -Verify program to be sworn under oath under criminal penalty of false swearing pursuant to O.C.G.A. § 16-10-71), that it and Contractor’s subcontractors have within the previous twelve (12) month period conducted a verification, under the federal Employment Eligibility Verification (“EEV” or “E-Verify”) program, of the social security numbers, or other identifying information now or hereafter accepted by the E-Verify program, of all employees who will perform work on the City contract to ensure that no unauthorized aliens will be employed. The Contractor hereby verifies that it has, prio r to executing this Agreement, executed a notarized affidavit, the form of which is provided in Exhibit “F”, and submitted such affidavit to City. In the event the Contractor employs or contracts with any subcontractor(s) in connection with the covered contract, the Contractor agrees to secure from such subcontractor(s) attestation of the subcontractor’s compliance with O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 by the subcontractor’s execution of the subcontractor affidavit, the form of which is attached h ereto as Exhibit “G”, and such subcontractor affidavit shall become part of the contractor/subcontractor agreement. Further, Contractor agrees to provide completed copies of Exhibit “G” to the City within five (5) business days of receipt from any subcontractor. The City Manager or his/her designee shall be authorized to conduct an inspection of the Contractor’s and Contractor’s subcontractors’ verification process at any time to determine that the verification was correct and complete. The Contractor and Contractor’s subcontractors shall retain all documents and records of their respective verification process for a period of three (3) years following completion of the Agreement. The City Manager or his/her designee shall further be authorized to co nduct periodic inspections to ensure that no City Contractor or Contractor’s subcontractors employ unauthorized aliens on City contracts. By entering into a contract with the City, the Contractor and Contractor’s subcontractors agree to cooperate with any such investigation by making their records and personnel available upon reasonable notice for inspection and questioning. Where a Contractor or Contractor’s subcontractors are found to have employed an unauthorized alien, the City Manager or his/her designee may report same to the Department of Homeland Security. The Contractor’s failure to cooperate with the investigation may be sanctioned by termination of the Agreement, and the Contractor shall be liable for all damages and delays occasioned by the City thereby. 34 | P a g e ontractor hereby agrees to comply with the requirements of the federal Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, O.C.G.A. § 13-10-91 and Rule 300-10-1-.02. Contractor’s compliance with the requirements of O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 shall be attested by the execution of the contractor’s affidavit, attached hereto as Exhibit “F” and incorporated herein by this reference. Contractor agrees that the employee number category designated below is applicable to the Contractor. __________ 500 or more employees __________ 100 or more employees __________ Fewer than 100 employees. Contractor hereby agrees that, in the event Contractor employs or contracts with any subcontractor(s) in connection with this Agreement, the Contractor will secure from the subcontractor(s) such subcontractor(s’) indication of the above employee number category that is applicable to the subcontractor. The above requirements shall be in addition to the requirements of State and federal law, and shall be construed to be in conformity with those laws. (2) SAVE Affidavit and Secure Verifiable Document Pursuant to O.C.G.A. § 50-36-1, the City must obtain a SAVE Affidavit and a secure and verifiable document evidencing the Contractor’s legal status in the Country each time that Contractor obtains a public benefit, including any contract, from the City. Contractor hereby verifies that it has, prior to executing this Agreement, executed a SAVE Affidavit (to be sworn under oath under criminal penalty of false swearing pursuant to O.C.G.A. § 16-10-71), a form of which is attached hereto as Exhibit “H”, and submitted such affidavit to the City in person, electronically, or by mail. Further, Contractor verifies that it has, prior to executing this Agreement, submitted a secure and verifiable document, evidencing the Contractor’s legal status, to the City either in person or electronically (in compliance with the Uniform Electronic Transactions Act). Contractor verifies that it is in compliance with the Residency Status of an Applicant for Public Benefit, as required by the Georgia Security and Immigration Complianc e Act (O.C.G.A. § 50-36-1). N. Records, Reports and Audits (1) Records: (a) Records shall be established and maintained by the Contractor in accordance with requirements prescribed by the City with respect to all matters covered by this Agreement. Except as otherwise authorized, such records shall be maintained for a period of three years from the date that final payment is made under this Agreement. Furthermore, records that are the subject of audit findings shall be retained for three years or until such audit findings have been resolved, whichever is later. (b) All costs shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. 35 | P a g e (2) Reports and Information: Upon request, the Contractor shall furnish to the City any and all statements, records, reports, data and information related to matters covered by this Agreement in the form requested by the City. (3) Audits and Inspections: At any time during normal business hours and as often as the City may deem necessary, there shall be made available to the City for examination all records with respect to all matters covered by this Agreement. The Contractor will permit the City to audit, examine, and make excerpts or transcripts from such records, and to audit all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and or data relating to all matters covered by this Agreement. O. Conflicts of Interest Contractor agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics or any other similar law or regulation. P. Confidentiality Contractor acknowledges that it may receive confidential information of the City and that it w ill protect the confidentiality of any such confidential information and will require any of its subcontractors, consultants, and/or staff to likewise protect such confidential information. The Contractor agrees that confidential information it receives or such reports, information, opinions or conclusions that Contractor creates under this Agreement shall not be made available to, or discussed with, any individual or organization, including the news media, without prior written approval of the City. The Contractor shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City information whether specifically deemed confidential or not. Contractor acknowledges that the City’s disclosure of documentation is governed by Georgia’s Open Record’s Act, and Contractor further acknowledges that if Contractor submits records containing trade secret information, and if Contractor wishes to keep such records confidential, Contractor must submit and attach to such records an affidavit affirmatively declaring that specific information in the records constitutes trade secrets pursuant to Article 27 of Chapter 1 of Title 10, and the Parties shall follow the requirements of O.C.G.A. § 50 -18-72(a)(34) related thereto. Q. Licenses, Certifications and Permits The Contractor covenants and declares that it has obtained all diplomas, certificates, licenses, permits or the like required of the Contractor by any and all national, state, regional, City, local boards, agencies, commissions, committees or other regulatory bodies in order to perform the Work contracted for under this Agreement. Further, before commencing Work, Contractor, at its own expense, will obtain all licenses, permits or other governmental authorizations needed to perform the Project (“Licenses”), including but not limited to any permits required by the EPA or the Georgia Environmental Protection Division, if any, and shall furnish copies of such permits to the City within ten (10) days of issuance. Contractor further agrees to ma intain such Licenses and comply with the terms of all such Licenses throughout the term of this Agreement. All Work performed by Contractor under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily expected of competent professionals. R. Hazardous Waste Contractor is obligated to handle all household hazardous waste and asbestos containing materials in accordance with applicable federal, state and local regulations, properly document those operations, and transport such hazardous waste to an appropriate landfill or disposal site. 36 | P a g e Contractor is further responsible for all tipping fees and all other related costs associated with such disposal of hazardous waste. All other hazardous waste material shall be reported to the City for coordination with U.S. Environmental Protection Agency or the Georgia Environmental Protection Division of the Georgia Department of Natural Resources. S. Key Personnel ll of the individuals identified in Exhibit “J” are necessary for the successful prosecution of the Work due to their unique expertise and depth and breadth of experience. There shall be no change in Contractor’s Project Manager or members of the project team, as listed in Exhibit “J”, without written approval of the City. Contractor recognizes that the composition of this team was instrumental in the City’s decision to award the Work to Contractor and that compelling reasons for substituting these individuals must be demonstrated for the City’s consent to be granted. Any substitutes shall be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this section shall constitute a material breach of Contractor’s obligations under this Agreement and shall be grounds for termination. Contractor shall not subcontract with any third party for the performance of any portion of the Work without the prior written consent of the City. Contractor shall be solely responsible for any such subcontractors in terms of performance and compensation. T. Authority to Contract The Contractor covenants and declares that it has obtained all necessary approvals of its board of directors, stockholders, general partners, limited partners or similar authorities to simultaneou sly execute and bind Contractor to the terms of this Agreement, if applicable. U. Ownership of Work All reports, designs, drawings, plans, specifications, schedules, work product and other materials prepared or in the process of being prepared for the services to be performed by the Contractor (“Materials”) shall be the property of the City, and the City shall be entitled to full access and copies of all such Materials. Any such Materials remaining in the hands of the Contractor or subcontractor upon completion or termination of the Work shall be delivered immediately to the City. The Contractor assumes all risk of loss, damage or destruction of or to such Materials. If any Materials are lost, damaged or destroyed before final delivery to the City, the Contractor shall replace them at its own expense. Any and all copyrightable subject matter in all Materials is hereby assigned to the City and the Contractor agrees to execute any additional documents that may be necessary to evidence such assignment. V. Meetings The Contractor is required to meet with the City’s personnel, or designated representatives, to resolve technical or contractual problems that may occur during the term of the Agreement, at no additional cost to the City. Meetings will occur as problems arise and will be coordinated by the City. The Contractor will be given a minimum of three full working days notice of meeting date, time, and location. Face-to-face meetings are desired. However, at the Contractor’s option and expense, a conference call meeting may be substituted. Consistent failure to participate in problem resolution meetings, two consecutive missed or rescheduled meetings, or to make a good faith effort to resolve problems, may result in termination of the Agreement. Section 8. Covenants of the City A. Right of Entry The City shall provide for right of entry for Contractor in order for Contractor to complete the Work. 37 | P a g e B. City’s Representative XXXXXX shall be authorized to act on the City’s behalf with respect to the Work as the City’s designated representative; provided any changes to the Work or the terms of this Agreement must be approved as provided in Section 6 above. Section 9. [Intentionally Omitted] Section 10. Termination A. Termination for Convenience: i. The City may terminate this Agreement for convenience at any time upon providing written notice to Contractor. ii. In the event of a termination for convenience, Contractor shall take immediate steps to terminate Work as quickly and effectively as possible and shall terminate all commitments to third-parties unless otherwise instructed by the City. iii. Provided that no damages are due to the City for Contractor’s failure to perform in accordance with this Agreement, the City shall pay Contractor, in accordance with Section 5 herein, for all debris that is loaded and disposed and for other Work that is performed by 6:00 PM on the day following Contractor’s receipt of City’s notice of termination. The City shall have no further liability to Contractor for such termination. Further, and at its sole discretion, the City may pay Contractor for additional value received as a result of Contractor’s efforts, but in no case shall the City’s total payment for the Work exceed the maximum Contract Price agreed to herein. B. Termination for Cause. i. The City may terminate this Agreement for cause if Contractor breaches any material provision of this Agreement. The City shall give Contractor seven (7) days written notice of its intent to terminate the Agreement and the reasons therefore, and, if Contr actor, or its Surety, fails to cure the default within that period, the termination shall take place without further notice. ii. The City shall then make alternative arrangements for completion of the Project. The City will make no payment to the Contractor or its Surety until all costs of completing the Project are paid. If the per unit price charged by the replacement contractor exceeds the per unit price charged by the Contractor, as provided in this Agreement,, the Contractor or its Surety will pay the difference to the City to finish the Project. C. If the City terminates this Agreement for cause, and it is later determined that the City did not have grounds to do so, the termination will be treated as a termination for convenience under the terms of Section 10(A) above. D. Upon termination, the Contractor shall: (1) promptly discontinue all services affected, unless the notice directs otherwise; and (2) promptly deliver to the City all data, drawings, reports, summaries, and such other information and materials as may have been generated or used by the Contractor in performing this Agreement, whether completed or in process, in the form specified by the City. E. The rights and remedies of the City and the Contractor provided in this Section are in add ition to any other rights and remedies provided under this Agreement or at law or in equity. Section 11. No Personal Liability Nothing herein shall be construed as creating any individual or personal liability on the part of any City Party. No City Party shall be personally liable to the Contractor or any successor in interest in the event of any default or breach by the City or for any amount which may become due to the Contractor or 38 | P a g e successor or on any obligation under the terms of this Agreement. Likewise, Contractor’s performance of services under this Agreement shall not subject Contractor’s individual employees, officers or directors to any personal liability. The Parties agree that their sole and exclusive remedy, claim, demand or suit shall be directed and/or asserted only against Contractor or the City, respectively, and not against any employee, officer, director, or elected or appointed official. Section 12. Miscellaneous A. Complete Agreement. This Agreement constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. No other agreement, statement or promise relating to the subject matter of this Agreement not contained in this Agreement shall be valid or binding. This Agreement may be modified or amended only by a written docu ment signed by representatives of both Parties with appropriate authorization. B. Successors and Assigns. Subject to the provision of this Agreement regarding assignment, this Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the respective Parties, provided that no party may assign this Agreement without prior written approval of the other party. C. Governing Law. This Agreement shall be governed by and construed under the laws of the State of Georgia. If any action at law or in equity is brought to enforce or interpret the provision of this Agreement, the rules, regulations, statutes and laws of the State of Georgia will control. Any action or suit related to this Agreement shall be brought in the Superio r Court of Fulton County, Georgia. D. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument. E. Invalidity of Provisions. Should any part of this Agreement for any reason be declared by any court of competent jurisdiction to be invalid, such decision shall not affect the validity of any remaining portion, which remaining portion shall continue in full force and effect as if this Agreement had been executed with the invalid portion hereof eliminated, it being the intention of the Parties that they would have executed the remaining portion of this Agreement without including any such part, parts or portions which may for any reason be hereafter declared invalid. F. Notice. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed received, and shall be effective, when: (1) personally delivered, or (2) on the third day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Parties at the addresses given below, or at a substitute address previously furnished to the other Parties by written notice in accordance herewith: NOTICE TO CITY shall be sent to: City of Milton 13000 Deerfield Parkway Suite 107 City Manager Milton, GA 30004 NOTICE TO CONTRACTOR shall be sent to: ________________________________________ G. Sovereign Immunity. Nothing contained in this Agreement shall be construed to be a waiver of the City’s sovereign immunity or any individual’s qualified good faith or official immunities. 39 | P a g e H. Force Majeure. Neither the City nor Contractor shall be liable for their respective non-negligent or non-willful failure to perform or shall be deemed in default with respect to the failure to perform (or cure a failure to perform) any of their respective duties or obligations under this Agreement or for any delay in such performance due to: (i) any cause beyond their respective reasonable control; (ii) any act of God; (iii) any change in applicable governmental rules o r regulations rendering the performance of any portion of this Agreement legally impossible; (iv) earthquake, fire, explosion or flood; (v) strike or labor dispute, excluding strikes or labor disputes by employees and/or agents of Contractor; (vi) delay or failure to act by any governmental or military authority; or (vii) any war, hostility, embargo, sabotage, civil disturbance, riot, insurrection or invasion. In such event, the time for performance shall be extended by an amount of time equal to the period of delay caused by such acts. Any additional reasonable costs incurred by Contractor as a result of such extension may be added to the Contract Price subject to the terms of Section 6 and approval of a Change Order relating to same. All other obligatio ns shall remain intact. I. Headings. The caption or headnote on articles or sections of this Agreement are intended for convenience and ease of reference purposes only and in no way define, limit or describe the scope or intent thereof, or of this Agreement nor in any way affect this Agree ment. J. Nondiscrimination. In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, the Contractor agrees that, during performance of this Contract, Contractor, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, Contractor agrees to comply with all applicable implementing regulations and shall include the provisions of this Section 12 (J) in every subcontract for services contemplated under this Agreement. K. Waiver. No failure by the City to enforce any right or power granted under this Agreement, or to insist upon strict compliance by Contractor with this Agreement, and no custom or practice of the City at variance with the terms and conditions of this Agreement shall constitute a general waiver of any future breach or default or affect the City’s right to demand exact and strict compliance by the Contractor with the terms and conditions of this Agreement. L. No Third Party Rights. This Agreement shall be exclusively for the benefit of the Parties and shall not provide any third parties with any remedy, claim, liability, reimbursement, cause of action or other right. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed under seal as of the date first above written. CONTRACTOR: ______________________________ By: ____________________________________ (signature) ____________________________________ (print) Attest: ____________________________________ XXXXXXXX [AFFIX CORPORATE SEAL] SIGNED, SEALED, AND DELIVERED in the presence of: _____________________________ 40 | P a g e Witness _____________________________ Notary Public [NOTARY SEAL] My Commission Expires: ____________________________ [SIGNATURES CONTINUED ON THE FOLLOWING PAGE] Approved as to form: _______________________________ City Attorney CITY OF MILTON ____________________________________ [CITYSEAL] SIGNED, SEALED, AND DELIVERED in the presence of: _____________________________ Witness 41 | P a g e _____________________________ Notary Public [NOTARY SEAL] My Commission Expires: ________________________ 42 | P a g e EXHIBIT “A” [Insert Invitation to Bid] EXHIBIT “B” [Insert Bid Documents] 43 | P a g e EXHIBIT “C” PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS THAT _____________________________ (as CONTRACTOR, hereinafter referred to as the “Principal”), and ____________________ (as SURETY COMPANY, hereinafter referred to as the “CONTRACTOR’S SURETY”), are held and firmly bound unto the City of Milton, Georgia (as OWNER, hereinafter referred to as the “City”), for the use and benefit of any “Claimant,” as hereinafter defined, in the sum of Dollars ($ ), lawful money of the United States of America, for the payment of which the Principal and the Contractor’s Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered, or is about to enter, into a certain written agreement with the City, dated the of , 20 which is incorporated herein by reference in its entirety (hereinafter referred to as the “CONTRACT”), for the construction of a project known as __________________________ (hereinafter referred to as “the PROJECT”). NOW THEREFORE, the conditions of this obligation are as follows: 1. That if the Principal shall fully and completely perform each and all of the terms, provisions and requirements of the Contract, including and during the period of any warranties or g uarantees required thereunder, and all modifications, amendments, changes, deletions, additions, and alterations thereto that may hereafter be made, and if the Principal and the Contractor’s Surety shall indemnify and hold harmless the City from any and all losses, liability and damages, claims, judgments, liens, costs and fees of every description, including but not limited to, any damages for delay, which the City may incur, sustain or suffer by reason of the failure or default on the part of the Principa l in the performance of any and all of the terms, provisions and requirements of the Contract, including all modifications, amendments, changes, deletions, additions, and alterations thereto and any warranties or guarantees required thereunder, then this obligation shall be void; otherwise to remain in full force and effect; 2. In the event of a failure of performance of the Contract by the Principal, which shall include, but not be limited to, any breach of default of the Contract: a. The Contractor’s Surety shall commence performance of its obligations and undertakings under 44 | P a g e this Bond no later than thirty (30) days after written notice from the City to the Contractor’s Surety; and b. The means, method or procedure by which the Contractor’s Surety undertakes to perform its obligations under this Bond shall be subject to the advance written approval of the City. The Contractor’s Surety hereby waives notice of any and all modifications, omissions, additions, changes and advance payments or deferred payments in or about the Contract, and agrees that the obligations undertaken by this Bond shall not be impaired in any manner by reason of any such modifications, omissions, additions, changes, and advance payments or deferred payments. The Parties further expressly agree that any action on this Bond may be brought within the time allowed by Georgia law for suit on contracts under seal. IN WITNESS WHEREOF, the Principal and Contractor’s Surety have hereunto affixed their corporate seals and caused this obligation to be signed by their duly authorized officers or attorneys -in-fact, this day of , 20 . CONTRACTOR (“Principal”) ________________________________________ By:_____________________________________(signature) _____________________________________ (print) Title: __________________________________ Attest:_____________________(signature) [AFFIX CORPORATE SEAL] _____________________ (print) Title: _____________________ Date:______________________ [SIGNATURES CONTINUE ON FOLLOWING PAGE] 45 | P a g e CONTRACTOR’S SURETY: ___________________________________ By:_____ __________________________ (signature) ______________________________ (print) Title: _____________________________ (SEAL) Attest: _____________________ (signature) _____________________ (print) Title: ________________ Date:_________________ (ATTACH SURETY’S POWER OF ATTORNEY) 46 | P a g e PAYMENT BOND CITY OF MILTON, GEORGIA KNOW ALL MEN BY THESE PRESENTS THAT ________________________ (as CONTRACTOR, hereinafter referred to as the “Principal”), and (as SURETY COMPANY, hereinafter referred to as the “CONTRACTOR’S SURETY”), are held and firmly bound unto the City of Milton, Georgia (as OWNER, hereinafter referred to as the “City”), for the use and benefit of any “Claimant,” as hereinafter defined, in the sum of Dollars ($ ), lawful money of the United States of America, for the payment of which the Principal and the Contractor’s Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered, or is about to enter, into a certain written agreement with the City, dated , which is incorporated herein by reference in its entirety (hereinafter referred to as the “CONTRACT”), for the construction of a project known as ____________________________, (hereinafter referred to as “the PROJECT”). NOW THEREFORE, the condition of this obligation is such that if the Principal shall promptly make payment to any Claimant, as hereinafter defined, for all labor, services and materials used or reasonably required for use in the performance of the Contract, then this obligation shall be void; otherwise to remain in full force and effect. A “Claimant” shall be defined herein as any Subcontractor, person, Party, partnership, corporation or other entity furnishing labor, services or materials used or reasonably required for use in the performance of the Contract, without regard to whether such labor, services or materials were sold, leased or rented, and without regard to whether such Claimant is or is not in privity of the Contract with the Principal or any Subcontractor performing Work on the Project. In the event of any claim made by the Claimant against the City, or the filing of a Lien against the property of the City affected by the Contract, the Contractor’s Surety shall either settle or resolve the Claim and shall remove any such Lien by bond or otherwise as provided in the Contract. The Parties further expressly agree that any action on this Bond may be brought within the time allowed by 47 | P a g e Georgia law for suit on contracts under seal. IN WITNESS WHEREOF, the Principal and Contractor’s Surety have hereunto affixed their corporate seals and caused this obligation to be signed by their duly authorized officers on this day of , 20 . CONTRACTOR: ___________________________________ By:_________________________________ (signature) _________________________________ (printed) Title: ______________________________ (SEAL) Attest: ______________________ (signature) ______________________ (printed) Title: _________________ Date:__________________ CONTRACTOR SURETY: ___________________________________ By:_________________________________ (signature) _________________________________ (printed) Title: _______________________________ (SEAL) Attest: _____________________ (signature) _____________________ (printed) Title: _________________ Date:_________________ (ATTACH SURETY’S POWER OF ATTORNEY) 48 | P a g e MAINTENANCE BOND CITY OF MILTON, GEORGIA KNOW ALL MEN BY THESE PRESENTS THAT [FIRM NAME] (as CONTRACTOR, hereinafter referred to as the “Principal” located at [FIRM ADDRESS], and _________________________ (as SURETY COMPANY, hereinafter referred to as the “Contractor’s Surety”), are held and firmly bound unto the City of Milton, Georgia (as OWNER, hereinafter referred to as the “City”), for the use and benefit of the City for maintenance of Improvements as described below in the sum of ____________________ Dollars ($__________), lawful money of the United States of America, for the payment of which the Principal and the Contractor’s Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered, or is about to enter, into a certain written Agreement with the City, dated ____________________, which is incorporated herein by reference in its entirety (hereinafter referred to as the “Agreement”), for the construction of certain Improvements as contemplated by that Project for [PROJECT NAME] (hereinafter referred to as the “Project”); and WHEREAS, said Project is to be approved by the City of Milton, under the terms that a maintenance bond is required of said Principal and good and sufficient surety payable to the City, and conditioned that the Principal shall, for a period of five (5) years beginning on ______________, maintain all improvements (“Improvements”) involved in said Project in accordance with all applicable federal and state laws, with the Agreement, and with all applicable City regulations, including but not limited to the Code of Ordinances for the City of Milton, Georgia, in force as of the date of said approval. NOW THEREFORE, the conditions of this obligation are as follows: 1.That if the Principal shall maintain the Improvements as described above; and if the Principal and the Contractor’s Surety shall indemnify and hold harmless the City from any and all losses, liability and damages, claims, judgments, liens, costs and fees of every description, including but not limited to, any damages for costs of maintenance of Improvements, which the City may incur, sustain or suffer by reason of the failure or default on the part of the Principal in the performance of any and all of the terms, provisions and requirements described herein, then this obligation shall be void; otherwise to remain in full force and effect; 49 | P a g e 2. In the event of a failure of performance by the Principal; a. The Contractor’s Surety shall commence performance of its obligations and undertakings under this Bond no later than thirty (30) days after written notice from the City to the Contractor’s Surety; b. The means, method or procedure by which the Contractor’s Surety undertakes to perform its obligations under this Bond shall be subject to the advance written approval of the City. The Parties further expressly agree that any action on this Bond may be brought within the time allowed by Georgia law for suit on contracts under seal. IN WITNESS WHEREOF, the Principal and Contractor’s Surety have hereunto affixed their corporate seals and caused this obligation to be signed by their duly authorized officers on this ____ day of __________, 20___. [SIGNATURES ON THE FOLLOWING PAGE] (Contractor Name) By: ______________________________ Name, Title:________________________ (SEAL) Attest: By:______________________________ Name, Title:_______________________ Date: ____________________ (Name of Contractor’s Surety) By: ______________________________ Name, Title:________________________ (SEAL) Attest: By:______________________________ Name, Title:_______________________ Date: ____________________ (ATTACH SURETY’S POWER OF ATTORNEY) 50 | P a g e EXHIBIT “D” NONCOLLUSION AFFIDAVIT OF PRIME PROPOSER STATE OF GEORGIA City of Milton ________________________________________, being first duly sworn, deposes and says that: (1) He is ___________________________(Owner, Partner, Officer, Representative, or Agent) of XXXXXXXXXX (the “Proposer”) that has submitted the attached Bid; (2) He is fully informed respecting their preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; (3) Such Bid is genuine and is not a collusive of sham Bid; (4) Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affidavit, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other Proposer, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted to or refrain from proposing in connection with such Contract, or has in any collusion or communication o r conference with any other Proposer, firm or person to fix the price or prices in the attached Bid or of any other Proposer, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City or any person inte rested in the proposed Contract; and, (5) The price or prices quoted in the attached Bid are fair an proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Proposer or any of its agents, representativ es, owners, employees, or parties in interest, including this affidavit. (6) Proposer has not directly or indirectly violated O.C.G.A. § 36-91-21(d). ____________________________ Signature of Authorized Officer or Agent ____________________________ Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN TO BEFORE ME THIS ________ DAY OF _____________, 20___ ___________________________ Notary Public ________________________ (SEAL) My Commission Expires _______________ Date 51 | P a g e EXHIBIT “E” FINAL AFFIDAVIT TO CITY OF MILTON, GEORGIA I, _______________________________, hereby certify that all suppliers of materials, equipment and service, subcontractors, mechanics, and laborers employed by XXXXXXX. or any of its subcontracto rs in connection with the construction of the XXXXXXXXX for the City have been paid and satisfied in full as of ______________, 20_____, and that there are no outstanding obligations or claims of any kind for the payment of which the City on the above named project might be liable, or subject to, in any lawful proceeding at law or in equity. ______________________________ Signature ______________________________ Title Personally appeared before me this ____ day of ________, 20____._______________________, who under oath deposes and says that he is ______________________________ of the firm of XXXXXXXXX. that he has read the above statement and that to the best of his knowledge and belief same is an exact true statement. ______________________________ Notary Public [NOTARY SEAL] My Commission Expires ______________________________ 52 | P a g e EXHIBIT “F” STATE OF GEORGIA CITY OF MILTON CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City has registered with, is authorized to use and uses t he federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period, and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the con tractor with the information required by O.C.G.A. § 13-10-91(b), a form of which is attached hereto as Exhibit “G”. Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows. ________________________________________ Federal Work Authorization User Identification Number ________________________________________ Date of Authorization _________________________________________ Name of Contractor _________________________________________ Name of Project _________________________________________ Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on _______________ ___________, 201___ in _____________ (city), ______________ (state). _________________________________________ Signature of Authorized Officer or Agent _________________________________________ Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _______ DAY OF _______________, 201__. _____________________________ Notary Public [NOTARY SEAL] My Commission Expires: ________________________ 53 | P a g e EXHIBIT “G” STATE OF GEORGIA CITY OF MILTON SUBCONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13 -10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with ___________________ (name of contractor) on behalf of the City has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, , in accordance with the applicable provi sions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13 -10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice that a sub - subcontractor has received an affidavit from any other contracted sub -subcontractor, the undersigned subcontractor must forward, within five business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: ________________________________________ Federal Work Authorization User Identification Number ________________________________________ Date of Authorization _________________________________________ Name of Subcontractor _________________________________________ Name of Project _________________________________________ Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on _____________ ____, 201____ in _______________ (city), _____________ (state). _________________________________________ Signature of Authorized Officer or Agent _________________________________________ Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _________ DAY OF _____________, 201____. _____________________________ Notary Public [NOTARY SEAL] 54 | P a g e EXHIBIT “I” [RESERVED] EXHIBIT “J” KEY PERSONNEL [Insert Key Personnel] END SAMPLE CONTRACT 13-PR02 Page 1 ACKNOWLEDGEMENT RECEIPT OF ADDENDUM #1 ITB 13-PR02 Upon receipt of documents, please email, fax or mail this page to: City of Milton Attn: Rick Pearce, Purchasing Office 13000 Deerfield Pkwy Suite 107G Milton, GA 30004 Phone: 678-242-2511 Fax: 678-242-2499 Email: rick.pearce@cityofmiltonga.us I hereby acknowledge receipt of documents pertaining to the above referenced ITB. COMPANY NAME: ___________________________________________ CONTACT PERSON: _________________________________________ ADDRESS: __________________________________________________ CITY: _________________ STATE: ____________ ZIP: _____________ PHONE: ______________________ FAX: _________________________ EMAIL ADDRESS: ___________________________________________ ____________________________________ ______________________ Signature Date ADDENDUM #1 13-PR02 Page 2 Addition to ITB 13-PR02: Drawing Number 3.0 – Layout Plan indicates that at the front of the flag pavilion there will be a light for the US Flag and also a duplex weather rated outlet. This addendum adds three additional duplex outlets. One will be located on the existing sign wall behind the Magnolias. A second will be located in the vicinity of the picnic tables. The third will be in the vicinity of where the trail and the stairs meet. The exact location will be coordinated in the field with the City and the landscape architect. All four outlets are to be in NEMA 4 rated weather proof enclosures. 13-PR02 Page 3 Questions and City of Milton Answers Q) Would the City of Milton be interested in installing a rubberized waking/running path instead of cement or concrete? A) No Q) Would you also be looking to install a rubberized surface underneath the exercise stations? A) No Q) There are no specs at all regarding the flagpoles. Other than the heights, one 25’ and 8 x 20’ flagpoles. Could you tell us what finish they would like, and what type of halyard system? A) The City is providing the poles. The contractor will install the poles. Q) Are there any requirements for soil and concrete testing and who is responsible for that? A) There is no requirement for soil and concrete testing. Q) Are any permit fees involved and how much? A) A Land Disturbance Permit is required which the city has already obtained. A zero charge electrical permit will be required. Q) Is there a detail for the columns to be installed? A) No, the contractor will have to replicate the existing columns. Q) Is there a detail for the fence to be installed? A) No, the contractor will have to replicate the existing fence Q) The plans call for Andropogon Virginicus. Plans Qty of 773 but it calls for flats, is this supposed to be pots? A) No, the Landscape Architect has specified this to be flats. deerfieldparkconstruction.pdf ESTABLISl l [D 2006 CITY OF MIL TON INVITATION TO BID (TillS IS NOT AN ORDER) Bid Number: Project Name: 13-PR02 Deerfield Park Construction Due Date and Time: August 29,2013 Number of Pages: 54 Local Time: 2:00pm ISSUING DEPARTMENT INFORMATION Issue Date: July 31, 2013 City of Milton Parks and Recreation Department Phone: 678-242 -2500 13000 Deerfield Pkwy, Suite 107G Fax: 678-242 -2499 Milton, Ga. 30004 Website: www.cityofmiltonga.us INSTRUCTIONS TO BIDDERS Return Submittal to: Mark Face of Envelope/Package: Bid Number: 13-PR02 City of Milton Name of Company or Firm Attn: Rick Pearce, Purchasing Office 13000 Deerfield Pkwy Special Instructions: Suite 107G Deadline for Written Questions Milton, Ga. 30004 August 15th , 2013, 5 pm Email questions to Rick Pearce at rick.pearct(ji)foityo_(miltonf(a.us BIDDERS MUST COMPLETE THE FOLLOWING Bidder Name/ Address: Ll~ . f L 1 /1 p,£: stnJ..t:htres lll-'rr.:..Sro~e.s, L.L Authorized Bidder Signatory: ~.:55 Vle>r-c.r6tS1i 5_f ree + f<t> swe ll G!f '306 7S ~~ M~~~·L · (Please print name and sign in ink) S J t!YJDS fa..' h 1 • Bidder Phone Number: Bidder FAX Number: '2 1 0 -55 -/3~ '710-9 g-3CfSiJ.. Bidder Federal I.D. Number: Bidder E -mail Address : -3<J /3!&1 I li Page [BIDDERS MUST RETURN THESE SHEETS WITH BID RESPONSE] (2 PAGES) BID FORM and ADDENDA ACKNOWLEDGEMENT TO: PURCHASING OFFICE CITY OF MILTON MILTON, GEORGIA 30004 Ladies and Gentlemen: In compliance with your Invitation To Bid, the undersigned, hereinafter termed the Bidder, proposes to enter into a Contract with the City of Milton, Georgia, to provide the necessary machinery, tools, apparatus, other means of construction, and all materials and labor specified in the Contract Documents or as necessary to complete the Work in the manner therein specified within the time specified, as therein set forth, for: Bid Number 13-PR02 DEERFIELD PARK CONSTRUCTION The Bidder has carefully examined and fully understands the Contract, Specifications, and other documents hereto attached, has made a personal examination of the Site of the proposed Work, has satisfied himself as to the actual conditions and requirements of the Work, and hereby proposes and agrees that if his bid is accepted, he will contract with the City of Milton in full conformance with the Contract Documents. Unless otherwise directed, all work performed shall be in accordance with the Georgia Department of Transportation Standard Specifications, Construction of Transportation Systems (current edition). It is the intent of this Bid to include all items of construction and all Work called for in the Specifications, or otherwise a part of the Contract Documents. In accordance with the foregoing, the undersigned proposes to furnish and construct the items listed in the attached plans for the lump sum price stated. The Bidder agrees that the cost of any work performed, materials furnished, services provided or expenses incurred, which are not specifically delineated in the Contract Documents but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid for the various items scheduled. The Bidder further proposes and agrees hereby to promptly commence the Work with adequate forces and equipment within five (5) calendar days from receipt ofNotice to Proceed and to complete all Work within twenty eight (28) calendar days from the Notice to Proceed. If weather affects the required completion schedule, The City and selected Bidder will negotiate a lOI Page new completion date. Attached hereto is an executed Bid Bond in the amount of fo ; q 'l b .. o.{ Dollars($ I (Five Percent of Amount Bid). If this bid shall be accepted by the City ofMilton and the undersigned shall fail to execute a satisfactory contract in the form of said proposed Contract, and give satisfactory Performance and Payment Bonds, or furnish satisfactory proof of carriage of the insurance required within ten days from the date ofNotice of Award of the Contract, then the City of Milton may, at its option, determine that the undersigned abandoned the Contract and there upon this bid shall be null and void, and the sum stipulated in the attached Bid Bond shall be forfeited to the City of Milton as liquidated damages. Bidder acknowledges receipt of the following addenda: Addendum No. Date viewed Z /:;J, /1o 1'.1 Bidder further declares that the full name and resident address of Bidder's Principal is as follows: Signed, sealed, and dated this :2. <Q day of /&\A J \).._ s t , 20 __l_l_ Bidder /?£, S1r:ui11rCs o/-!lssoct~lt.L Company Name Bidder Mailing Address: P, £, 5--f&e--ftLre_s ~ /) b6ottdes. LLC J.55 /)oreer!JSS:. ~-lruf , Signature: -~-------"""'"'-'. ~~---JM'--"Ll..~· ~~IA4-. -~-'A"=--. ___ -_-_ \'~I """"" Print Name: -~!;~y/I..dJ~!Y1~· ~-yY}'-...L.LJIJ~&~~~lL=7-jJr..£:dJo~.!_; __ Title: _ _;_m___!___L.:.{)/11::::....:...:...!a::::::..:..fr-=e::...:r~------ 11/Page tv\ il l ON ~ ACKNOWLEDGEMENT RECEIPT OF ADDENDUM #1 ITB 13-PR02 Upon receipt of documents, please email, fax or mail this page to: City of Milton Attn: Rick Pearce, Purchasing Office 13000 Deerfield Pkwy Suite 107G Milton, GA 30004 Phone: 678-242-2511 Fax: 678-242-2499 Email: rick.pearce@citvofmiltonga.us I hereby acknowledge receipt of documents pertaining to the above referenced ITB. f. & 5fruci~,r-es r lissocla/e-t; LLC ; COMPANY NAME: CONTACT PERSON: 5vcL vl/o:,fa___.~ctl/h i ------~~r=~~~==~0~~~------- ADDRESS: ~$.5 /)/JrC.ItJ55 (;}; CITY: fv6uJe--Lf STATE: (;JI ZIP: Sl)t)//5 PHONE: ?ffJ-5.5;{-Lj;_gg FAX: '1 4fJ-99 fl-3'7$;>.. EMAIL ADDRESS: S J, YYJ D.S fa_.. esfriLL:Iarc.s~ c.om 31 Jv\,~h ', Signature 1 ADDENDUM#l 13-PR02 I) 'B.-P< ~ -t?,{JJ 3 Date Page 1 [BIDDERS MUST RETURN THESE SHEETS WITH BID RESPONSE] (3PAGES) BID BOND CITY OF MIL TON, GEORGIA BIDDER (Name and Address): P.E. Structures & Associates, LLC, 255 Norcross Street, Su ite A, Roswell, GA 30075 SURETY (Name and Address of Principal Place of Business): North American Specialty Insurance Company, 475 N. Martingale Road, Suite 850, Schaumburg, IL 60173 OWNER (hereinafter refe1Ted to as the "City" (Name and Address): City of Milton, Georgia ATTN: Purchasing Office 13000 Deerfield Parkway, Suite 1070 Milton, Georgia 30004 BID BID DUE DATE: August 29, 2013 PROJECT (Brief Description Including Location): Deerfield Park Construction-Bid Number: 13-PR02 BOND BOND NUl\1BER: TBD DATE (Not later that Bid due date): August 26, 2013 PENAL SUM: Five Percent of Amount Bid (Words) 5% (Figures) 1N WITNESS WHEREOF, Surety and Bidder, intending to be legally bound hereby to the City, subject to the terms printed below or on the reverse side hereof, do each cause this Bid Bond to be duly executed on its behalf by its authorized officer, agent or representative. BIDDER P.t:s-t~uctures & Associates, LLC (Seal) --E i ooer's Name and Corporate Seal ~ -~:??l M ~·L _ .:-y-:---~,s , · 1 MA.iQ~>~;- . -_Sigaatgre and Title: SURETY North American Specialty Insurance Company (Seal) Surety's · me and Corporate Seal By: --W:cv-:~------ Signature and Title: Edward P. Mooney, Attorney-in -F a ct (Attarch{Jwer of Attorney) AttestM\l\~~U \1(\ .S{.Q~~ Signature and Title: Kristi M. Flynn, GA Resident Agent Note: (1) Above addresses are to be used for giving any notice required by the terms of this Bid Bond. (2) Any singular reference to Bidder, Surety, the City or any other party shall be 121 Page considered plural where applicable. 1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executorsl administrators, successors and assigns to pay to the City upon Default of Bidder the penal sum set forth on the face of this Bond. 2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension of that time agreed to in writing by the City) the executed Agreement required by the Bidding Documents and any performance and payment Bonds required by the Bidding Documents. 3. This obligation shall be null and void if: 3.1 The City accepts Bidder's Bid and Bidder delivers within the time required by the Bidding Documents (or any extension of that time agreed to in writing by the City) the executed Agreement required by the Bidding Documents and any performance and payment Bonds required by the Bidding Documents; or 3.2 All Bids are rejected by the City; or 3.3 The City fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or any extension of that time agreed to in writing by Bidder and, if applicable, consented to by Surety when required by paragraph 5 hereof). 4. Payment under this Bond will be due and payable upon Default by Bidder within 30 calendar days after receipt by Bidder and Surety of a written Notice of Default from the City, which Notice will be given with reasonable promptness and will identify this Bond and the Project and include a statement of the amount due. 5. Surety waives notice of, as well as any and all defenses based on or arising out of, any time extension to issue a Notice of Award agreed to in writing by the City and Bidder, provided that the total time, including extensions, for issuing a Notice of Award shall not in the aggregate exceed 120 days from Bid due date without Surety's written consent. 6. No suit or action shall be commenced under this Bond either prior to 30 calendar days after the Notice of Default required in paragraph 4 above is received by Bidder and Surety or later than one year after Bid due date. 7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the State of Georgia. 8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face ofthis Bond. Such notices may be sent by personal delivery, commercial courier or by United States Registered or Certified Mail, return receipt requested, postage pre-paid, and shall be deemed to be effective upon receipt by the party concerned. 9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent or representative who executed this Bond on behalf of Surety to execute, seal and deliver such Bond and bind the Surety thereby. 10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bond conflicts with any applicable statute, then the provision of said statute shall govem and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect. 11. The term "Bid" as used herein includes a Bid, offer or proposal, as applicable under the particular circumstances. 12. The terms ofthis Bid Bond shall be governed by the laws ofthe Sfate of Georgia. 14 NAS SURETY GROUP NORTH AMERICAN SPECIALTY INSURANCE COMPANY WASHINGTON INTERNATIONAL INSURANCE COMPANY GENERAL POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS, THAT North American Specialty Insurance Company, a corporation duly organized and existing under laws of the State of New Hampshire, and h av ing its prin cipal office in the City of Manchester, New Hampshire, and Washington International Insurance Company, a corporation organized and existing under the laws of the State of New Hampshire and having its principal office in the City of Schaumburg, Illinois, each does h ere by make, constitute and appoint: EDWARD MOONEY, KRIST! M. FLYNN and ROBERT CARLETON WYNNE JOINTLY OR SEVERALLY Its true a nd lawful Attorney(s)-in-Fact, to make, execute, seal and deliver, for and on its behalf and as its act and dee d, bonds or other writings obli gatory in th e nature of a bond on beh alf of each of said Companies, as surety, on contracts of suretyship as are or may be required or permitted by law, regulation, contract or otherwise, pro v ided that no bond or undertaking or contract or suretyship executed under this authority shall exceed the amount of: FIFTY MILLION ($50,000,000.00) DOLLARS Th is Power of Attorney is granted and is sign ed by facs imil e under and by the authority of the fo llowing Reso lutions adopted by the Boards of Directors of both North American Specialty Insurance Company and Washington International Insurance Company at m eetings duly call ed and held on the 9'h of May, 2012: "RESOLVED , that any two of the Presidents , any Managing Director, any Senior Vice President, any Vice President, any Assistant Vice J.>r••<i•~"'''l the Secretary or any Assistant Secretary b e, and each or any of them h ereby is authori zed to exe cute a Power of Attorney qualifying the attorn ey named in th e given Power of Attorn ey to execute on behalf of the Company bonds, undertakin gs and all contracts of surety, and th at each or any of th em hereby is authorized to atte st to th e executi on of any such Power of Attorney and to attach th erein the seal of the Co mpany; and it is FURTHER RESOLVED, th at the signature of s uch officers and th e se al of the Company may be affixed to any such Power of Attorney or to any certificate re lating th ereto by facsimile, and any such Power of Attorney or certificate bearing s uch facsimile signatures or facsimile seal shall be bindin g upon the Company when so affixed and in the future with regard to any bond , undertaking or contract of surety to which it is attached." tMz_ By~~~~~~~~~~~~~~~~~ Steven P. Anderson, Senio•· Vice President of\Vashington International Insuran ce Company & Senior Vice Presid ent of North Americ:lll Specialt:y Insurance Company By ..?k.,;4~- David :-M:-. ;-La_y_m-an-, -=-=v:-ice--:P::-re-s:-:id:->C.t"'i '-:of"'W;:-a--,s h,.,.in-g-to-n -:-ln-te_m_a--:tio-n--,al:-:1-ns-nr-a-nc-e -;:C-om-pany & Vice President of No rth American Specialty Ins urance Company IN WITNESS WHEREOF, North American Specialty Insurance Company and Washington Intern ational Insurance Company have caused their official seals to be hereunto affixed, an d these presents to be signed by their authorized officers this~ d ay of D ecemb e r 20Q_. State of Illino is County of Cook ss: On thi s 21st day of December North American Specialty Insumnce Company Washington Internat ional Insurance Company 20~, before me, a N otary Public personally appeared Steven P. Anderson , Senior Vice Pre sident of Washington International In s urance Compa ny and Se nior Vice President of North American Specialty Insura nce Compan y and David M. Layman , Vice President of Washington Internation al Insurance Company and Vice President of North Ameri can Specialty Insurance Company, person all y known to me, who bein g by me duly swo rn, acknowledged that th ey si gned the above Power of Attorney as officers of and ac knowledged said in strum ent to be the voluntary act and deed of their respective companies. "OFFICIAL SEAL" DONNA D. SKLENS Notary Public, State of Dlinois My Commission Expires 10/0612015 Donna D. Sklens, Notary Public I, Jeffrev Goldberg . th e duly elected Assistant Secretarv of North American Specialty In surance Company and Washington International Insurance Company, do hereby certify that the above and foregoing is a true and correct copy of a Powe r of Attorney given by said North Ameri can Specialty Insurance Company and Washington Intern ational Insuran ce Company, which is still in full force and effect. rJI Jh A_ . 1-,. 2 IN WITNESS WHEREOF, I have set my hand and affixed the seals of the Companies this dJL day of 11\A 9 US ·1 , 20 ......;. #b-~&~- Jeffrey Goldbc:rg, Vice President & Assistant Secretary of Washington International Insurance Company & Nonh American Specialty Insurance [BIDDERS MUST RETURN TillS SHEET WITH BID RESPONSE] QUALIFICATIONS SIGNATURE AND CERTIFICATION I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer. I further certify that the provisions of the Official Code of Georgia Annotated, including but not limited to Title 32, Chapter 4, Article 4, Part 2 and Sections 45-10-20 et seq . have not been violated and will not be violated in any respect. Authorized Signature 3 k tJ. " \A--Date <g/P_ 'Q/ ;( o i 3 Print/Type Name SytL m. >17D5--+(LJ'a}; / Print/Type Company Name Here P, E. 5+rfL _{,;fart:-5 Cf' HsstJQa;fe-S J_ Lt!_ ' CORPORATE CERTIFICATE I, S yd t1 o.s+~ill> I,,· , certify th t I am the S~cretary of the Corporation named as Contractor in the foregoing bid; that S -t-1 s · · " who signed said bid in behalf of the Contractor, was then (title)_L.Llt.'IL2'1.£f:J4C<L------ of said Corporation; that said bid was duly signed for and in behalf of said Corporation by authority of its Board of Directors, and is within the scope of its corporate powers; that said Corporation is organized under the laws of the State of 6 eo r ff /v This :2 8' [-k day of A"J" J , 20 \3 ~ k U _, \'·L cseal) (Signature) \ -----~--· - ..:.-- ---- 15 [BIDDERS MUST RETURN TIDS SHEET WITH BID RESPONSE] LIST OF SUBCONTRACTORS I do 'J. , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors: ErHI,':s. ~r~Q\1-:..J.t-ui'\J(_.Jro~.-'-n.J u~~ L'~l·.~~..s /llc.. B l'e Co V'\ C. r'Lt.c. 1 \ V'l C. . So""~ rv... \ t <:ln La.."'J S'c.o.f ~ ~ v... r-S-t_r f E. Sys't-~_vV\<; fl).c...l \1~ Mu.\nk-~ .. ,.,"'"~~.1 l.,c. A cc lAY&\~<. ~1'1 V-;LL (_ Company Name: 16 [BIDDERS MUST RETURN TillS SHEET WITH BID RESPONSE] EXHIBIT " " CONTRACTOR AFFIDAVIT AND AGREEMENT STATE OF GEORGIA CITY OF MILTON By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G .A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E-VerifY, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C .G.A. § 13 -10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number JV/~!Jo1 Date of ~horization I? E. ~+rttL-fttre6 't/JS.Sot!JaJe4L!L. Name of Contractor ])eeJft'eJd ~rk ~l)sfrfilcft~tl Name of Project City ofMilton Name of Public Employer 17 I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on ~,~ 201 3 in ~(city), Q_ii.__(state~ =:s;1 AL ~L · SUBSCRIBED AND SWORN BEFORE ME ON THISTHE ~AYOF ...,g;~-201 g . [NOTARY SEAL] [BIDDERS MUST RETURN THESE SHEETS WITH BID RESPONSE] Bid Submittal Form DEERFIELD PARK CONSTRUCTION The undersigned, as bidder, declares and represents that it has examined the site of the work and informed himself/herself fully in regard to all conditions pertaining to the place where the work is to be performed, including those conditions affecting the cost of the work and the delivery, handling and storage of materials and equipment. The bidder has examined and read the Bidding Document and has satisfied himself/herself that the Bidding Document is an adequate and acceptable reflection of the work which is required to be performed and that the bidder is willing and able to perform all of the work necessary. The bidder further certifies that no additional information is required to complete the work encompassed by this bid within the cost and schedule established and agreed upon within this bidding document. Hereby proposes and agrees, if this bid for the above named project is accepted to enter into a contract to perform all work necessary to the successful completion of the contract; and to supply all required submittals as indicated or specified in the ITB and the bid documents to be performed or furnished by bidder for the for the total contract price of: Total Base Bid Price (Lump Sum) $ \ 3 cg , 5.20 , CZ s I Print Dollar Amount 0¥1 "-k,,., j ..-.J ~,.-a-E,;.JJ~ '[, .. s, J f.· v< \ ~.J J +"' ~ ~ 1J I f) . I ..J A"'J ··~h. coMPANY ~~ £, Sfme--ta~t% t S.S{)I!L~e.s, L/.L ~;"~ ~ 3-~ .. ADDREss ez S5 /)orc/(}5s Ct 7 t&st~e-1{,6a"' 3ttYtS AUTHORIZED SIGNATURE ~ h L' \ "--. PRINT I TYPE NAME ~vel IJ1. tJ1tJ~-/;;_ ,'d.J; T v TITLE _ __Lll)__l!._-1-'a~'d...L.Ij-/-Jttr.t..-J~e""'rc_, ___________ _ MIIION1J-18j Page [BIDDERS MUST RETURN TillS SHEET WITH BID RESPONSE] DISCLOSURE FORM This form is for disclosure of campaign contributions and family member relations with City of Milton officials/employees. Please complete this form and return as part of your bid package when it is submitted. Name and the official position of the Milton Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.) nolle, List the dollar amount/value and description of each campaign contribution made over the past two (2) years by the Applicant/Opponent to the named Milton Official. Amount!V alue Description IJ) / /j -· Please list any family member that is currently (or has been employed within the last 9 months) by the City of Milton and your relation: 191 Page P. E. STRUCTURES & ASSOCIATES, LLC QUALIFICATION AND REFERENCE SHEET 1. City of Roswell, 38 Hill St., Roswell, GA 30075 Project: Old Roswell Road Sidewalk Project Contact: Joe Vitale, Street Construction Supervisor-770-594-6105 Basic Scope: Construction of sidewalks, curb and gutters, retaining wall and associated drainage structures and installation of guard rails Completion Date: 07/2013 2. Fulton County Schools, 5270 Northfield Blvd., College Park, GA 30349 Project: Johns Creek High School Parking Lot and Press Box Contact: Doug Armstrong, Senior Proj. Administrator. Parsons Corp.-404-305-2161 Basic Scope: Mechanical & Electrical renovation of Press Box, Modification & addition to parking lot, including construction of islands, and landscaping Completion Date: 12/2012 3. Forsyth County Purchasing, 118 Castleberry Rd, Ste 13, Cumming, GA 30040 Project: Big Creek Trailhead Restrooms Contact: Tim Allen, Asst. Cnty. Eng.-770-886-2786 Basic Scope: Constructed restrooms facility, associated sidewalk & retaining wall Completion Date: 03/2011 4. City of Roswell, 38 Hill St., Roswell, GA 30075 Project: Roswell Town Square Contact: Jay Reisinger -Parks & Recreation Dept, Landscape Architect -678-794-8188 Basic Scope: Construction and installation of granite and concrete pavers, and construction of Obelisk Fountain and stone retaining wall Completion Date: 05/2010 5 . City of Roswell, 38 Hill St., Roswell, Georgia 30075 Project: Vickery Creek Mill Park/ Old Mill Park Contact: Jeff Pruitt, Admin. of Parks -770-641-3705 Basic Scope: Stabilized ruins, grading, construction of trails, boardwalks and overlooks Completion Date: 12/2008 255 Norcross Street, Suite A Roswell, GA 30075 Tel 770-552-4138 Fax 770-998-3952 www.pestructuresandassociates. com ~OF~ 281:13 In aE«eihu:e wifk 1l!e Jluies &d ~ Guvcmiug 1De ~ ofPtii1ipidive Bitidels, you am iaehy •"'iVed 1liat 1Im Gemgia ~ of 1lm~~pslatiua has ass~ 1he filllowiBg ~ BaliagtD ,-.. "J.'his Cell~ ofKegistvafitm iselktivea the 4.afe of issue ami ca&a;cls aml mpeasedes~ Cedifitatesprevicmsly issuaJ: ~tum! amomt ofilllr.M'}lkk: ~ Rp1li.ss ofifs lac::alioB &ad wi6 wJmm it is C>Nd•Med .. ~ in pmgteSS m awm.W Rt mit yet 'beg&D. shail not e:ceed theJ..fmcimma Capati1y Jiating If dissdisfiM with the Baliog. we diR'lct :JOU 1D 1he Appeals Pmcedmes iB ~S-.01 (1) &; (2} ad §612.-1-..GS .. Itutes ofth=StaleDep:admeat~ .• Ia otda' m he C4}i#ti!QifAIS)y eligiiJle 1D hid widt dais Depm~ :JO'.ilr R&t applicalioB -qidudina iil1iSt bo :suJunjged Wue1bc 11711pha•irm dale. Jf)'Cll-waat m submit an application at same in"*"~ · p:rix11Jehe1BcmpiJ:aliua elate, your J.Ca1iDgwil be:teVimed based ma the new appJicadmL This~OatikatcisiaaedmrandiadmsmheeligiNe&wmkwilhdi=GeorgiaDepaamumt of~{GDOI)only. GDO'£ does amtcedify cc• .. lw:tmsaseligihlemcb fmsiness wilhenrifies odlerd!am. GDOT. ] J STATE OF GEORGIA BRIAN P. KEMP, Secretary of State State Licensing Board for Residentia1/Genera1 C~ntractor General Contractor Company · LICENSE NO. GCC0003550 Professionally Engineered Structures & Associates LLC 255 Norcross S1reet SteA Roswell GA 30075 · · Qualif}ringAgent: Syd MMostajabi · · QualifYing Agent License NO: GCQA003561 EXPIRATION DATE-06/30/2014 Active ·:.- ~. ---~·--·-------------··----------.. ----------~-------·-- STATE OF GEORGIA . . - . . B~p·-KEMP,s~ofState _ . State LJcenstng Board for Residential/General Contractor · . Geneta~ Contractor QualifYing Agent · LICENSE NO. <niQA00356J Syd .M Mostajabi 255 Norcross Street RoSWell GA 30075 ExP DATE-06/30/2014 Status: Active ----------..: _______________ - --------------------------------~ _---- HOME OF' ESTABLISMI) 2006 TO: City Council CITY COUNCIL AGENDA ITEM DATE: September 6, 2013 FROM: City Manager AGENDA ITEM: Consideration of the Approval of a Waiver of Conflict Regarding Jarrard & Davis, LLP's Relationship with Pond & Company in Relation to the Representation of the City of Milton in Connection with Pond & Company Conducting a Study Regarding the Intersection of State Road 9 (Alpharetta Highway) and Bethany Bend. MEETING DATE: Monday, September 16, 2013 Regular City Council Meeting. BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (APPROVED { } NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: YES { } NO CITY ATTORNEY REVIEW REQUIRED: { YES (} NO APPROVAL BY CITY ATTORNEY (APPROVED PLACED ON AGENDA FOR: �q 3 REMARKS 4 () NOT APPROVED 1.: gj Your *** „�„,� ,+Green '® + Certified � fop 10,: PHONE: 678.242.25001 FAX: 678.242.2499, C;ity"r Community � Eth,cS info4cityofmiltonga.us I www.cityofmiltonga.us�� 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 1 WAIVER OF CONFLICT WHEREAS, the City of Milton, Georgia (the “City”) is a duly formed municipal corporation of the State of Georgia; WHEREAS, the City has selected Pond & Company (“Pond”) to conduct a concept study regarding the intersection of State Road 9 (Alpharetta Highway) and Bethany Bend (the “Project”); WHEREAS, Jarrard & Davis, LLP, does not serve as legal counsel to Pond, but has in the past been hired by Pond from time to time as a subcontractor on various projects involving local governments; WHEREAS, Jarrard & Davis, LLP serves as City Attorney for the City of Milton; WHEREAS, Jarrard & Davis, LLP had no involvement or participation in the selection of Pond or otherwise in recommending Pond for the Project; WHEREAS, the relationship of Jarrard & Davis, LLP and Pond, and the review by Jarrard & Davis, LLP of Pond’s agreement with the City regarding the Project, may give rise to the appearance of a conflict of interest due to Jarrard & Davis, LLP serving as City Attorney for the City of Milton; and, WHEREAS, the City perceives no conflict of interest on these facts and Jarrard & Davis, LLP has affirmatively represented that it is fully able to represent the City’s interests zealously and without a conflicted interest of any kind, irrespective of its relationship with Pond. NOW THEREFORE, the City, having considered this issue, does hereby resolve 2 as follows: 1. The City acknowledges Jarrard & Davis, LLP’s disclosure of this potential conflict; 2. The City further acknowledges Jarrard & Davis, LLP’s disclosure of this potential conflict at an open meeting; 3. The City acknowledges Jarrard & Davis, LLP’s relationship with Pond; and, 4. The City affirmatively waives any actual or potential conflict related to Jarrard & Davis, LLP’s representation of the City in reviewing the CMAR contract with Pond for the Project. This ______ day of _________________ 2013. CITY OF MILTON, GEORGIA Approved: _______________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie Gordon, City Clerk (Seal) HOME OF '{-�E BEST CL}ALTr OF � ISE IN GEORGIA' MIL To N*k ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council FROM: City Manager DATE: September 6, 2013 AGENDA ITEM: Consideration of a Resolution Ratifying An Agreement between EMS Ventures, Inc. d/b/a Rural/Metro Ambulance and the Cities of Milton, Alpharetta, Roswell, and Johns Creek,- Rescinding the February 4, 2013 Approval by the Council of the Prior Version of the Agreement-, and for Other Purposes. MEETING DATE: Monday, September 16, 2013 Regular City Council Meeting. BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: `APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED.- ( YES O NO CITYATTORNEY REVIEW REQUIRED: YES (j NO APPROVAL BY CITY ATTORNEY (APPROVED () NOT APPROVED PLACED ON AGENDA FOR: f t' n Aox'p p.1 a4ry Arte" REMARKS o q r ©_'Yount PHONE: 678.242.25001 FAX: 678.242.2499 G66?n Or :Ce ifwd i Inp wa info@cifyofmiltonga.us I www.cityofmiltonga.us @ Community 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 'a` STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. ______ A RESOLUTION RATIFYING AN AGREEMENT BETWEEN EMS VENTURES, INC. D/B/A RURAL/METRO AMBULANCE AND THE CITIES OF MILTON, ALPHARETTA, ROSWELL, AND JOHNS CREEK; RESCINDING THE FEBRUARY 4, 2013 APPROVAL BY THE COUNCIL OF THE PRIOR VERSION OF THE AGREEMENT; AND FOR OTHER PURPOSES WHEREAS, on February 4, 2013, the Milton Council approved an agreement between EMS VENTURES, INC. d/b/a RURAL/METRO AMBULANCE and the cities of Milton, Alpharetta, Roswell, and Johns Creek; and, WHEREAS, at or around the same time that Milton approved the Agreement, the city of Roswell approved the same agreement; WHEREAS, at or around the same time, the city of Alpharetta approved a moderately different version of the agreement; WHEREAS, several months after Milton approved the agreement, the city of Johns Creek approved a version of the agreement similar to that which Alpharetta adopted; WHEREAS, because there was no unanimity as to the version of the agreement approved by the parties, there has been no meeting of minds and therefore no contract; WHEREAS, all of the proposed parties to the agreement wish to approve an identical version of the agreement; WHEREAS, Exhibit A to this Resolution is a version of the Agreement that is identical to that which will be considered for approval by Roswell, Johns Creek and Alpharetta; WHEREAS, upon all of the cities approving same – and upon Rural Metro approving same – a binding contact will come into existence; NOW THEREFORE be it resolved by the Council for the City of Milton as follows:  That the agreement attached hereto as Exhibit A is hereby ratified and approved;  That, to the extent required by law, the February 4, 2013 approval by the Council of the prior version of the agreement is hereby rescinded.  That the Mayor shall be authorized to execute Exhibit A. BE IT SO RESOLVED, this ___ day of ____________________, 2013, by the Council of the City of Milton, Georgia. Approved: _______________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie Gordon, City Clerk CONTRACT BETWEEN CITIES OF ALPHARETTA, JOHNS CREEK, MILTON, MOUNTAIN PARK AND ROSWELL AND EMS VENTURES, INC. d/b/a RURAL/METRO AMBULANCE This Agreement is made and entered into by and between EMS Ventures, Inc., a Georgia corporation d/b/a Rural/Metro Ambulance (“Rural/Metro”) and the Cities of Alpharetta, Johns Creek, Milton, Mountain Park and Roswell (“Cities”), each a political subdivision of the State of Georgia, acting by and through its duly elected City Council Members, effective July 1, 2013 (the “Effective Date”). RECITALS: WHEREAS, the Georgia Department of Human Resources has approved a Regional Ambulance Zoning Plan which designates Rural/Metro as the 911 EMS Provider for North Fulton County (which includes Alpharetta, Johns Creek, Milton, Mountain Park, Roswell, and Sandy Springs); WHEREAS, Rural/Metro is the owner and operator of certain emergency medical care vehicles and equipment designed to respond to requests for and provide emergency medical care and transportation and has in its employ trained personnel whose duties are related to the use of such vehicles and equipment and to the provision of emergency medical services; WHEREAS, the Cities and Rural/Metro desire to enter into an agreement for the provision of such services within the City limits of each City at an enhanced level of performance (the “Agreement”); NOW THEREFORE, in consideration of the mutual covenants and promises hereinafter set forth, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. Provision of Services. Rural/Metro agrees to provide the Cities with services in accordance with the description and definitions the parties have mutually agreed upon and detailed in Exhibit A and in accordance with the terms and conditions set forth in this Agreement. 2. Certifications and Licenses. Each party shall maintain all certifications and licenses as required by all Applicable Law to perform its obligations hereunder. 3. Qualifications to Participate in Federal and State Healthcare Programs. Both parties represent and warrant that (i) neither it nor any employee, agent, or independent contractor provided under this Agreement is excluded from participation under any Federal Health Care Program for the provision of items or services for which payment may be made under a Federal Health Care Program; (ii) neither it nor any employee, agent or independent contractor provided under this Agreement has been convicted of a felony relating to health care fraud as defined under 42 U.S.C. §1320a-7(a)(3); and (iii) no final adverse action, as such term is defined under 42 U.S.C. §1320(a)-7(c) has occurred or is pending or threatened against either party or to its ______________________________________________________________________________________________________________ North Fulton County 5 Cities 911 Agreement Final – proposed revisions by COJC in redline – 9.05.13 Page 2 of 22 knowledge against any employee, agent or independent contractor engaged to provide items or services under this Agreement (collectively “Exclusions/Adverse Actions”). During the term of this Agreement, each party agrees to notify the other party in writing of any Exclusions/Adverse Actions within ten (10) days of learning of any such Exclusions/Adverse Actions and provide the basis of the Exclusions/Adverse Actions. Each party acknowledges that the exclusion of any employee, agent or independent contractor from participation in the Federal Health Care Programs shall result in his or her immediate removal from the performance of duties and responsibilities for the other party under the terms of this Agreement without penalty. Notwithstanding the foregoing, nothing set forth in this Section 3 shall relieve a party from its indemnification obligations set forth in Section 11 hereof. Each party acknowledges and agrees that any Exclusions/Adverse Actions of or against it or any employee, agent or independent contractor utilized, directly or indirectly, in the performance of this Agreement may serve as the basis of an immediate termination of this Agreement by the other party without penalty. For purposes of this Agreement, a “Federal Health Care Program” shall mean any plan or program providing health care benefits, whether directly through insurance or otherwise, that is funded directly, in whole or part, by the United States Government (other than the Federal Employees Health Benefits Program), or any State health care program and shall include, by way of example, the Medicare and Medicaid programs. 4. Insurance. Rural/Metro shall maintain at all applicable times, at its own expense, the insurance coverage set forth in Exhibit B. 5. Ownership of Records and Confidential Information. In addition to protected health information, as defined in 45 CFR § 164.504, or individually identifiable health information, as defined in 42 U.S.C. § 1320d (“Protected Health Information”), during the course of performing this Agreement, each party may from time to time receive confidential information about the other including but not limited to information about the party’s customers, patients, practices, procedures, strategies, organization, financial and other related information. Neither party shall use or disclose any such confidential information for any purpose other than the limited purpose of performing its obligations under this Agreement, without the prior express written permission of the supplying party. All documents and records prepared, maintained, handled or otherwise related to Rural/Metro’s performance of services hereunder are and shall be the property of Rural/Metro. Rural/Metro’s copyrighted materials and procedures shall be and remain the sole property of Rural/Metro. If a party is served with a subpoena or other legal process concerning confidential information of the other party, that party shall immediately (not more than 48 hours after the receipt) notify the supplying party and shall cooperate with it in any lawful effort to contest the legal validity of such process the supplying party may wish to pursue. Notwithstanding anything set forth in paragraph 5, the parties acknowledge and agree that the terms and provisions of O.C.G.A. 50-18-70, et.seq., generally, control public access to documents under this Agreement, and that O.C.G.A. 50-18-72(a)(34), specifically, controls access to documents containing alleged trade secret information. 6. Availability of Information. During the term of this Agreement and pursuant to any record retention law or regulation the parties are subject to, each party shall make available upon written request of the other, to the Secretary of the Department of Health and Human Services, or to the Comptroller General of the United States, or of any duly authorized representatives of any government agency, this Agreement and the books, documents and records of the party that are necessary to certify the nature and extent of the costs of this Agreement and/or compliance with the law. ______________________________________________________________________________________________________________ North Fulton County 5 Cities 911 Agreement Final – proposed revisions by COJC in redline – 9.05.13 Page 3 of 22 7. Warranties and Representations. a) Rural/Metro warrants and represents that (i) all information supplied to and all representations made herein to the Cities shall be true, accurate and complete and in the event such information or representation(s) made become inaccurate or incomplete, Rural/Metro will promptly notify the Cities in writing of such occurrence;(i) (ii) it shall perform its services in accordance with industry standards; (iii) that to the best of its knowledge all goods and services reflected in its billing have been furnished to Customer; and, (iv) it shall perform all its obligations and maintain all records and patient information used for the performance of services under this Agreement in compliance with all applicable law including but not limited to the Fair Debt Collection Practices Act, 15 U.S.C. §§ 1601 et seq., as amended, any applicable state Consumer Protection laws, as amended, the Bankruptcy Code, 11 U.S.C. §§ 101 et. seq., as amended, and the Health Insurance Portability and Accountability Act of 1996, 42 U.S.C. §§ 1320d through d-8, as amended (“HIPAA”) and the Health Information Technology for Economic and Clinical Health Act of 2009, 45 CFR Parts 142, 160, 162 and 164 (the “HITECH Act”).. b) Each party represents and warrants to the other that (i) it has the right to enter into this Agreement, to grant the rights granted in this Agreement and to perform fully all of the services and obligations contemplated by this Agreement; (ii) all necessary laws, consents, resolutions, and corporate/political actions have duly authorized the execution and performance of this Agreement, and this Agreement constitutes a valid and enforceable obligation of each of the parties; (iii) the person entering into this Agreement is authorized to sign this Agreement on behalf of the party; and (iv) the parties have reviewed this Agreement with their respective legal counsel to the party’s satisfaction or voluntarily waived their right to do so. The parties acknowledge that HIPAA and the HITECH Act, and the regulations promulgated thereunder apply to the activities described in this Agreement, and that both parties are "covered entities" as that term is used in HIPAA and the HITECH Act. In that regard, the parties acknowledge and warrant to each other that their respective activities undertaken pursuant to this Agreement shall conform to HIPAA and the HITECH Act no later than the effective date of each such requirement. c) The Cities warrant and represent that (i) all information supplied to and all representations made herein to Rural/Metro shall be true, accurate and complete and in the event such information or representation(s) made herein become inaccurate or incomplete, the Cities will promptly notify Rural/Metro in writing of such occurrence; (ii) the Cities shall perform all its obligations and maintain all records and patient information used for the performance of services under this Agreement in compliance with all applicable law. including but not limited to the Fair Debt Collection Practices Act, 15 U.S.C. §§ 1601 et seq., as amended, any applicable state Consumer Protection laws, as amended, the Bankruptcy Code, 11 U.S.C. §§ 101 et. seq., as amended, and HIPAA and the HITECH Act. The Cities acknowledge that they have received copies of Rural/Metro’s Code of Ethics and Business Conduct and Rural/Metro’s Anti-Kickback Policy. ______________________________________________________________________________________________________________ North Fulton County 5 Cities 911 Agreement Final – proposed revisions by COJC in redline – 9.05.13 Page 4 of 22 8. Data Collection and Reporting Required. Rural/Metro’s data collection and reporting systems shall meet mutually agreed upon reasonable standards, which reports shall be furnished to the Cities upon written request. Rural/Metro agrees to meet with representative of the Cities on a regular basis, at mutually acceptable times, to review policies, procedures, and quality issues. 9. Rate Adjustments. Rural/Metro may adjust its rates and charges for services from time to time at its sole discretion, but shall not amend the terms of this Agreement without consent of all parties. Rural/Metro agrees to provide the Cities with a notice of its intent to adjust its rates, to include details of such rate adjustment, at least forty five (45) days prior to implementing the new rates. Upon receipt of such notice, any city shall have the right to unilaterally terminate this Agreement for a period of thirty (30) days following receipt of same. 10. Fair Market Value. This Agreement has been negotiated at arms length and in good faith by the parties. Nothing contained in this Agreement, including any compensation paid or payable, is intended or shall be construed: (i) to require, influence or otherwise induce or solicit either party regarding referrals of business or patients, or the recommending the ordering of any items or services of any kind whatsoever to the other party or any of its affiliates, or to any other person, or otherwise generate business between the parties to be reimbursed in whole or in part by any Federal Health Care Program; or (ii) to interfere with a patient’s right to choose his or her own health care provider. 11. Indemnification. Each party, its officers, directors, and employees (“Indemnitor”) shall to the extent allowed by law indemnify and hold harmless the other, its officers, directors, and employees, (“Indemnitee”) for, from and against all costs, claims, losses, liabilities, penalties, fines, citations, expenses, forfeitures or other damages, including but not limited to settlements, defense costs, judgments, court costs, expert(s) fees and reasonable fees of attorneys, incident to, and which it may incur, become responsible for, or pay out as a result of death or bodily injury to any person, destruction or damage to any property, contamination of or adverse effects on the environment, or any violation of Applicable Law, to the extent that such damage was caused by, in whole or in part, incident to or arose out of this Agreement and the Indemnitor’s: (i) breach of this Agreement; or (ii) negligent or willful act(s) or omission(s); or (iii) violation of Applicable Law; or (iv) any employment, workers’ compensation or other related claim by Indemnitor's employees, agents or subcontractors. Nothing in this section shall limit any right to contribution or other allocation of fault between the parties as determined by a court of competent jurisdiction and as permitted by all Applicable Law. Further, nothing set forth in this section shall be construed to waive the Cities’ sovereign immunity or any individual’s qualified immunity as provided by law. 12. Term of Agreement and Renewal Provisions. The term of this Agreement shall commence on July 1, 2013, and shall, unless sooner terminated as provided in paragraph 3 and 13, terminate absolutely and without further obligation on the part of the municipal parties on December 31 each calendar year of the Term, and further, that this Agreement shall automatically renew on January 1 of each subsequent calendar year, without lapse, absent the a municipal party taking positive action to terminate this Agreement. Rates, as applicable, for the initial term and any renewal term shall be as set forth in Exhibit A and those attachments thereto. Title to any supplies, materials, equipment, or other personal property shall remain in Rural/Metro until fully paid for by the municipal parties. ______________________________________________________________________________________________________________ North Fulton County 5 Cities 911 Agreement Final – proposed revisions by COJC in redline – 9.05.13 Page 5 of 22 13. Termination for Default. The Cities may terminate this Agreement upon a default of Rural/Metro. A “default” is a situation or occurrence by Rural/Metro constituting an urgent public necessity, to include: (i) Rural/Metro materially breaching the Agreement in a manner that results in a complete system failure, and/or an actual, continuing material adverse impact and endangerment to the health and welfare, safety and quality of care to the citizens of the Cities, or (ii) in a manner that otherwise constitutes a material and substantive deviation from the terms and conditions of this Agreement. A City, individually, or Cities, collectively, shall have the right to terminate or cancel this Agreement or to pursue any appropriate legal remedy in the event of a default by Rural/Metro and Rural/Metro fails to correct or cure such default within thirty (30) days following the written notice by a City, or Cities, as applicable, specifying the default or defaults complained of. Prior to termination for default, a City, individually, or Cities, collectively, must provide Rural/Metro thirty (30) days written notice of such default and Rural/Metro will have taken no steps to cure such default. Likewise, Rural/Metro shall have the right to terminate or cancel this Agreement or to pursue any appropriate legal remedy in the event the Cities materially breach the Agreement and fail· to correct or cure such default within thirty (30) days following the written notice by Rural/Metro specifying the default or defaults complained of and the date of intended termination. If the Agreement is terminated pursuant to this paragraph, Rural/Metro shall be entitled to compensation for services provided up to and including the date of termination stated in the termination notice. 14. Regulatory Changes. Rural/Metro reserves the right to modify this Agreement with consent of all parties, upon thirty (30) days’ notice to the Cities in the event any Applicable Law, government policy or program change is passed or adopted effecting Rural/Metro’s rates, provisions of services and/or obligations. 15. Compliance with Anti-Kickback Statute. Each party shall comply with the Federal Health Care Programs’ Anti-Kickback Statute (42 U.S.C. § 1320a-7b) and any applicable regulations promulgated thereunder. The parties further recognize that this Agreement shall be subject to the amendments of the Anti-Kickback Statute or any of its applicable regulations. In the event any applicable provisions of the Anti-Kickback Statute or its regulations invalidate, or are otherwise inconsistent with the terms of this Agreement, or would cause one or both of the parties to be in violation of the law, the parties shall exercise their best efforts to accommodate the terms and intent of this Agreement to the greatest extent possible consistent with the requirements of the Statute and its applicable regulations. 16. Compliance with Applicable Law. Both parties agree to be in full compliance with all Applicable Law and shall immediately notify the non-breaching party in the event it has failed to comply with this Section. In such an event, the non-breaching party may immediately terminate this Agreement. 17. EXCLUSION OF CERTAIN DAMAGES. NOTWITHSTANDING ANY PROVISION IN THIS AGREEMENT TO THE CONTRARY, IN NO EVENT SHALL EITHER PARTY AND ITS AFFILIATES OR ANY OF THEIR RESPECTIVE DIRECTORS, OFFICERS, MEMBERS, SHAREHOLDERS, EMPLOYEES, AGENTS OR SUBCONTRACTORS BE LIABLE TO THE OTHER PARTY OR ANY THIRD PARTY FOR LOST PROFITS, SPECIAL, CONSEQUENTIAL, INCIDENTAL, OR PUNITIVE DAMAGES, REGARDLESS OF THE BASIS OF THE CLAIM, WHETHER IN CONTRACT, TORT, STRICT LIABILITY OR OTHER LEGAL OR EQUITABLE THEORY, WHETHER OR NOT THE PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES; PROVIDED, HOWEVER, ______________________________________________________________________________________________________________ North Fulton County 5 Cities 911 Agreement Final – proposed revisions by COJC in redline – 9.05.13 Page 6 of 22 SUCH LIMITATION DOES NOT INCLUDE ANY LIABILITY FOR WHICH RURAL/METRO IS OBLIGATED TO INDEMNIFY A CITY OR CITIES BASED UPON LOST PROFITS, SPECIAL, CONSEQUENTIAL, INCIDENTAL, OR PUNITIVE DAMAGES SUFFERED BY ANY THIRD PARTIES. 18. Independent Contractor. Rural/Metro is an independent contractor and nothing in this Agreement shall be construed as creating an employment relationship, agency, partnership, or joint venture between the parties. Each party shall control and direct the methods by which it performs its responsibilities hereunder. Except as provided herein, neither party is authorized to act on behalf of the other in any other matter whatsoever. In the event of medical necessity, the Cities’ personnel may be requested to assist Rural/Metro in the continued medical care of the patient by accompanying the patient during Rural/Metro transportation. Under no circumstances shall the Cities’ employee be considered an employee of Rural/Metro under the terms of this Agreement. 19. Waivers. The failure by either party to insist on strict performance by the other party of any provision of this Agreement shall not be a waiver of any subsequent breach or default of any provision of this Agreement. 20. Governing Law. This Agreement shall be subject to and governed according to the laws of the State of Georgia, regardless of whether either party is or may become a resident of another state. The parties agree that the venue and jurisdiction shall be exclusively in the state and federal courts located in the County of Fulton in the State of Georgia. 21. Binding Effect. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto, their respective successors, assigns or other legal representatives. 22. Assignment. Neither party may assign its rights or obligations under this Agreement to a third party without the prior written consent of the other party, which shall not be unreasonably withheld, and any attempted assignment without such consent shall be null and void. Notwithstanding the above, Rural/Metro may assign or subcontract its obligations under this Agreement with approval of all parties. This Agreement shall be binding upon and for the sole benefit of the parties hereto and their respective successors and permitted assigns. 23. Severability. If any portion or portions of this Agreement shall be for any reason invalid or unenforceable, the remaining portion(s) shall be valid and enforceable and carried into effect unless to do so would clearly violate the present legal and valid intention of the parties hereto. 24. Headings. The headings used in this Agreement are for convenience only and do not limit the contents of this Agreement. 25. Variations of Pronouns. All pronouns and variations thereof will be deemed to refer to the masculine, feminine, or neuter, singular or plural, as the identity of a person, persons, or entity may require. 26. Survival. Any provisions of this Agreement creating obligations extending beyond the term of this Agreement shall survive the expiration or termination of this Agreement, regardless of the reason for such termination. ______________________________________________________________________________________________________________ North Fulton County 5 Cities 911 Agreement Final – proposed revisions by COJC in redline – 9.05.13 Page 7 of 22 27. Authorization for Agreement. All necessary laws, resolutions, and corporate actions have duly authorized the execution and performance of this Agreement and this Agreement constitutes the valid and enforceable obligations of the parties in accordance with its terms. 28. Force Majeure. Either party shall be excused for failures and delays in performance of its respective obligations under this Agreement due to any cause beyond its control and without fault, including without limitation, any act of God, war, riot or insurrection, law or regulation, strike, flood, fire, terrorism, explosion or inability due to any of the aforementioned causes to obtain labor, materials, roadways or facilities. In addition to the above, Rural/Metro shall be excused for failures and delays in performance of its obligations under this Agreement due to adverse weather conditions, natural physical barriers, such as mountains, hills or washes, catastrophic traffic conditions, natural disasters and/or other limitations of access to the person requiring Services. Such conditions may impede or effect or block Rural/Metro’s efforts to provide Services and/or ability to utilize some or all of its Services’ equipment. Nevertheless, each party shall use its best efforts to avoid or remove such causes and to continue performance whenever such causes are removed, and shall notify the other party of the problem. 29. Notices. Any notice required or permitted to be given pursuant to any provisions of this Agreement shall be given in writing, and deposited with the United States Postal Service, postage pre-paid, registered or certified mail, return receipt requested, or by a nationally recognized overnight courier service, addressed as follows: To Rural/Metro: To Cities: Rural/Metro Corporation See signature page 9221 E. Via de Ventura Scottsdale, Arizona 85258 Attn: General Counsel With a copy to: Rural/Metro Ambulance 250 Hembree Park Drive, Suite 112 Roswell, Georgia 30076 Attn: Division General Manager Either party may change the notification addresses listed above with proper written notice. 30. Entire Agreement. This Agreement constitutes the entire agreement and understanding between the parties with respect to the subject matter hereof and supersedes any previous agreements or understandings, whether oral or written, including without limitation the Contract regarding emergency ambulance service dated July 1, 2008, as amended thereafter, by and between the Cities of Alpharetta, Johns Creek, Milton, Mountain Park, and Roswell and EMS Ventures, Inc. d/b/a Rural/Metro Ambulance. 31. Amendments. Any amendments to this Agreement shall be effective only if in writing and signed by authorized representatives of both parties. ______________________________________________________________________________________________________________ North Fulton County 5 Cities 911 Agreement Final – proposed revisions by COJC in redline – 9.05.13 Page 8 of 22 32. Execution by Facsimile; Delivery of Original Signed Agreement. This Agreement may be executed by facsimile, and shall be deemed effectively executed upon the receipt by both parties of the last page of this Agreement duly executed by the other party. Each party to this Agreement agrees to deliver two original, inked and signed Agreements within two days of faxing the executed last page hereof. 33. Legal Fees. In the event either party brings any action for any relief, declaratory or otherwise, arising out of this Agreement, or on account of any breach or default hereof, or to enforce the Dispute Resolution section, the prevailing party shall be entitled to receive from the other party reasonable attorneys’ fees, costs, and expenses. 34. Counterparts. This Agreement may be executed in several counterparts, each of which shall be an original, but all of which shall constitute one and the same instrument. 35. No Third Party Beneficiary. Neither party intends in any manner whatsoever to create an interest or beneficiary in a third party. 36. Exhibits. All Exhibits referenced herein are incorporated into this Agreement in their entirety. Agreement when used throughout this Agreement shall include all referenced Exhibits. 37. Publicity Provision. Neither party shall use any trademarks, service marks, visual product representations, trade names, logos or other commercial or product designations of the other party, or disclose such without said party’s express prior written consent. In particular, neither party shall identify or make reference to the other party in any advertising or other promotional modality regardless of its form without explicit prior written consent from said party. 38. IP Provision. Nothing in this Agreement is intended to grant a license or any rights of any nature whatsoever to Rural/Metro’s intellectual property which may include but is not limited to its any of its patents, mask work rights, trademarks, trade names, service marks, logos, copyrights, derivatives, software or any other intellectual property rights of Rural/Metro. 39. FCC Compliance. Rural/Metro acknowledges that the FCC license is held by the Cities and that any shared transmitter use under this Agreement and pursuant to Section 90.179 of the FCC’s Rules shall be subject to the Cities control. 40. Dispute Resolution. In the event of a dispute, the parties will consider the use of mediation and/or arbitration to resolve the dispute instead of litigation except for actions involving equity or injunctive relief and/or the Cities failure to pay Rural/Metro any amounts due. 41. Continuing Participation of Cities. In the event that any City terminates its participation under this Agreement, Rural/Metro and the remaining Cities shall continue to be bound by this Agreement and may adjust the Priority Posting Plan to the extent necessary to account for the termination of the participation of the City. 42. Rural/Metro shall comply with all State and Federal laws regarding immigration including E - Verify and SAVE. Separate Execution by Cities: This Contract may be executed in counterparts by each City. ______________________________________________________________________________________________________________ North Fulton County 5 Cities 911 Agreement Final – proposed revisions by COJC in redline – 9.05.13 Page 9 of 22 (SIGNATURES FOR EACH CITY ON NEXT PAGES) IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their authorized representatives on the day and year first above written. ATTEST: EMS Ventures, Inc. d/b/a Rural/Metro Ambulance By: _______________________________ Michael P. DiMino, President ______________________________________________________________________________________________________________ North Fulton County 5 Cities 911 Agreement Final – proposed revisions by COJC in redline – 9.05.13 Page 10 of 22 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their authorized representatives on the day and year first above written. ATTEST: EMS Ventures, Inc. d/b/a Rural/Metro Ambulance By: _______________________________ Michael P. DiMino, President ATTEST: City of Alpharetta, Georgia _____________________________ By: _______________________________ City Clerk Mayor City of Alpharetta City of Alpharetta APPROVED AS TO FORM: _____________________________ City Attorney Notice to City shall be sent to: Mayor City of Alpharetta Two South Main Street Alpharetta, GA 30004 ______________________________________________________________________________________________________________ North Fulton County 5 Cities 911 Agreement Final – proposed revisions by COJC in redline – 9.05.13 Page 11 of 22 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their authorized representatives on the day and year first above written. ATTEST: EMS Ventures, Inc. d/b/a Rural/Metro Ambulance BY: ______________________________ Michael P. DiMino, President ATTEST: City of Johns Creek, Georgia _____________________________ By: _______________________________ City Clerk Mayor City of Johns Creek City of Johns Creek APPROVED AS TO FORM: _____________________________ City Attorney Notice to City shall be sent to: Mayor City of Johns Creek 12000 Findley Road, Suite 400 Johns Creek, GA 30097 ______________________________________________________________________________________________________________ North Fulton County 5 Cities 911 Agreement Final – proposed revisions by COJC in redline – 9.05.13 Page 12 of 22 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their authorized representatives on the day and year first above written. ATTEST: EMS Ventures, Inc. d/b/a Rural/Metro Ambulance BY: ______________________________ Michael P. DiMino, President ATTEST: City of Milton, Georgia _____________________________ By: _______________________________ City Clerk Mayor City of Milton City of Milton APPROVED AS TO FORM: _____________________________ City Attorney Notice to City shall be sent to: Mayor City of Milton 13000 Deerfield Parkway, Suite 107 Milton, GA 30004 ______________________________________________________________________________________________________________ North Fulton County 5 Cities 911 Agreement Final – proposed revisions by COJC in redline – 9.05.13 Page 13 of 22 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their authorized representatives on the day and year first above written. ATTEST: EMS Ventures, Inc. d/b/a Rural/Metro Ambulance BY: ______________________________ Michael P. DiMino, President ATTEST: City of Mountain Park, Georgia _____________________________ By: _______________________________ City Clerk Mayor City of Mountain Park City of Mountain Park APPROVED AS TO FORM: _____________________________ City Attorney Notice to City shall be sent to: Mayor City of Mountain Park 118 Lakeshore Drive Mountain Park, GA 30075 ______________________________________________________________________________________________________________ North Fulton County 5 Cities 911 Agreement Final – proposed revisions by COJC in redline – 9.05.13 Page 14 of 22 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their authorized representatives on the day and year first above written. ATTEST: EMS Ventures, Inc. d/b/a Rural/Metro Ambulance BY: ______________________________ Michael P. DiMino, President ATTEST: City of Roswell, Georgia _____________________________ By: _______________________________ City Clerk Mayor City of Roswell City of Roswell APPROVED AS TO FORM: _____________________________ City Attorney Notice to City shall be sent to: Mayor City of Roswell 38 Hill Street Roswell, GA 30075 ______________________________________________________________________________________________________________ North Fulton County 5 Cities 911 Agreement Final – proposed revisions by COJC in redline – 9.05.13 Page 15 of 22 EXHIBIT A SERVICE LEVEL AGREEMENT Description of Services: 1) Response Time Standards: Implement a system-wide twelve (12) minute response time for Emergency Medical Responses (Bravo - Echo), and a system-wide fifteen (15) minute response time for Emergency Alpha-Level Responses. System-wide compliance will be measured at the 90th percentile threshold. Response time starts when a Rural Metro ambulance is notified of the call for service. 2) Priority Posting Plan: Implement a Priority Posting Plan Model approved by EMROC and Rural/Metro, as the same may be modified from time to time by agreement of the parties. The Priority Posting Plan will incorporate the integration of two separate Emergency Medical Response systems - General Transport (“GT”) and 911. The Priority Posting Plan will safeguard the 911 Emergency Medical Response System while allowing each ambulance to respond to either 911 or GT requests, thus providing an increase in the number of available ambulances and maximizing efficiencies. 3) Minimum/Maximum Deployment Level: Implement the maximum deployment of eleven (11) Advanced Life Support (“ALS”) ambulances during peak hours and a minimum deployment of f ive (5) ALS ambulances during non-peak hours. Additional units will be added to the system as the demand for 911 and/or GT services increases. Peak and non-peak hours will be determined monthly by comparing the demand for services of the previous twenty (20) wee ks on an hour by hour basis. Rural/Metro agrees to notify the Cities of any changes to its deployment model. 4) GT Threshold Level: GT transports will be suspended when the number of ambulances available for 911 response reaches 4. 5) Common Radio Frequency: Rural/Metro shall maintain voice and data communications on the Cities’ public safety radio system(s). 6) MDT Installation: Rural/Metro shall install MDT’s in its North Fulton ambulances at its own expense to allow for direct communications between the EMS vehicles and the Rural/Metro Communication Center/Public Safety Answering Point for 911 calls (“PSAP’s”). Such installation shall be phased in on an incremental basis; however, all installations shall be completed within six (6) months of the execution of this Agreement. Estimated Cost: $300,000 7) Dispatch Consolidation/CAD Interface: Rural/Metro will move the North Fulton Dispatch Operations currently based in the Chattcom, Roswell and Alpharetta PSAP’s and will base the operations at the Rural/Metro Roswell Headquarters Facility. Rural/Metro shall fund the cost of the CAD interfaces necessary to accommodate this consolidation. Estimated Cost: $100,000 ______________________________________________________________________________________________________________ North Fulton County 5 Cities 911 Agreement Final – proposed revisions by COJC in redline – 9.05.13 Page 16 of 22 Funding is for the necessary CAD interfaces between the ChatComm, Roswell and Alpharetta PSAP’s and the Rural/Metro Communications Center. 8) Equipment/Vehicles: All vehicles used in responding to 9-1-1 calls shall carry equipment, supplies, and medications that meet all State of Georgia requirements. All ambulance units shall at all times meet such minimum in-service equipment requirements and any additional requirements that may be established in the SLA. Units not meeting these requirements will be taken out of service until the deficiency is corrected. No emergency ambulanc e vehicle more than five (5) years old, nor any patient care equipment that is not in good condition and working order, will be placed or kept in service. Vehicles, equipment, and supplies shall be maintained in a clean, sanitary and safe mechanical condition at all times. 9) Subsidy Considerations: The subsidy requirements in place prior to the execution of this Agreement will end on June 30, 2013; it The parties intended the subsidy payments for January through July 1st of 2013 to allow for the following 1. Evaluation period for the new response plan; and 2. Capitalization of the CAD interface and MDT projects. 10) PSAP Records: The Cities shall provide Rural/Metro reasonable access to computer records, audiotapes, document/tape retention and destruction policies, and any other documents pertaining to the PSAP’s dispatching of Rural/Metro. The Cities shall designate a representat ive to facilitate Rural/Metro’s request for access and information. Rural/Metro shall also provide the Cities with the same information as listed above. 11) Response Time Measurement: For purposes of measuring response time performance, response time shall be measured as the elapsed time between the time a Rural/Metro ambulance is notified of the call for service and the time a Rural/Metro ambulance arrives on the scene. Rural/Metro shall dispatch ambulances with 90 seconds of receiving a call on 90% of a ll calls resulting in a dispatch. Compliance shall be measured as a system as opposed to measuring compliance within the boundaries of the individual Cities. Response time compliance calculations will be rounded based upon whole minutes (e.g., 8:29 = eight minutes, 8:30 = 9 minutes). (a) In case of a multiple response incident, (i.e., where more than one (1) ambulance is sent to the same incident), only the response time of the first arriving ambulance shall be counted. (b) In situations when the ambulance has responded to a location other than the scene (i.e., staging area), the on scene time shall be the time when the ambulance arrives at the designated staging location. (c) If a run priority is upgraded to a higher response while the ambulance is enroute, the applicable priority for compliance purposes shall be the upgraded priority. However, the response time shall be measured from the moment of the upgrade. (d) If a run priority is downgraded to a lower priority while the ambulance is enroute, the applicable priority for compliance purposes shall be the downgraded priority. However, the response time shall be measured from the original dispatch time, not the time of the downgraded response. ______________________________________________________________________________________________________________ North Fulton County 5 Cities 911 Agreement Final – proposed revisions by COJC in redline – 9.05.13 Page 17 of 22 12) Calls Exempted from Response Time Compliance Calculation: For purposes of measuring response time compliance, a response time for a 911 call may be excluded upon mutual agreement from an official from the City where the delay occurred when good cause is shown to grant such exclusion. 13) Response Time Exception Requests: Rural/Metro shall provide the Cities with a list of all calls it believes should be exempted from calculation of response time compliance on a monthly basis. 14) Participation in EMROC: Rural/Metro and the Cities agree to actively participate in all meetings as established by EMROC. 15) Response Area Exclusivity: So long as this Agreement remains in full force and effect, no City shall provide ambulance services themselves, nor shall any City enter into an agreement with any other provider for ground ambulance response to 911 requests for ambulance and emergency medical services within the City’s jurisdiction. 16) Mutual-Aid Plan: Rural/Metro will maintain a Mutual-Aid plan with local area State Certified Ambulance Services to handle overload EMS Calls. The list of Mutual -Aid providers will be available to the Cities and updated as needed to ensure response times are maintained per this agreement. 17) Equipment Exchange and Replacement: Rural/Metro shall participate in a program for timely exchange of expendable equipment and/or supplies with licensed first responders in the Cities. 18) Staffing Requirements: Each Advanced Life Support ambulance used for response to 911 requests shall be staffed by at least one (1) Georgia certified paramedic. 19) Medical Supervision: Rural/Metro will have a locally based Medical Director who shall comply with all Georgia Department of Human Resources (DHR) requirements for Medical Directors of ambulance services. 20) External Communications: The Cities and Rural/Metro agree to reasonably notify and coordinate with each other regarding public statements, press releases, and press inquiries regarding matters covered by this Agreement. 21) Applicable Law: This phrase shall include all federal, state and local laws, statutes, regulations, codes, ordinances, rules and/or Executive Orders, as amended, applicable to the services and/or obligations of the parties hereunder. 22) Fire Station House Dues: During that period when the Agreement is in full force and effect, Rural/Metro does hereby have permission to utilize the fire stations of the Cities. Housing of the personnel and apparatus will be at the discretion of the Fire Chief for the city assigned and Rural/Metro will compensate the fund considered “House Dues” in the amount of $1,800.00 annually, payable to the fund assigned by each fire station in the month of January of each calendar year in full. ______________________________________________________________________________________________________________ North Fulton County 5 Cities 911 Agreement Final – proposed revisions by COJC in redline – 9.05.13 Page 18 of 22 23) Transporting Public Safety Personnel: Rural/Metro will transport sick and injured, on duty Public Safety personnel to the nearest Medical Care F acility as a professional courtesy. All Cities with transporting capabilities will be allowed to transport employees when the need arises and Rural/Metro is at low levels. ______________________________________________________________________________________________________________ North Fulton County 5 Cities 911 Agreement Final – proposed revisions by COJC in redline – 9.05.13 Page 19 of 22 ______________________________________________________________________________________________________________ North Fulton County 5 Cities 911 Agreement Final – proposed revisions by COJC in redline – 9.05.13 Page 20 of 22 EXHIBIT B Insurance ______________________________________________________________________________________________________________ North Fulton County 5 Cities 911 Agreement Final – proposed revisions by COJC in redline – 9.05.13 Page 21 of 22 1. Insurance. Prior to the commencement of services performed hereunder and during the term of this Agreement, including any extension(s) thereof, Rural/Metro shall obtain and provide the following insurance: a. Automobile Liability. Automobile Liability Insurance with a combined single limit for bodily injury and property damage of not less than $2,000,000 for each occurrence with respect to Rural/Metro’s owned, hired and non-owned vehicles utilized in the performance of its services. Uninsured motorist coverage, underinsured motorist coverage and personal injury protection or “no fault” insurance coverage shall not be required under this Agreement, except where required by specific state law and, then, only at the statutory minimum required. Note: Rural/Metro does not purchase underinsured/uninsured motorist coverage as allowed by law. Any requirement to provide such coverage, which is not otherwise required by law, is an uninsured liability to Rural/Metro and must be rejected. b. Commercial General Liability. Commercial General Liability Insurance covering bodily injury and property damage, with a limit of not less than $1,000,000 for each occurrence and a $5,000,000 aggregate limit. c. Professional Liability. Rural/Metro shall maintain Professional Liability Insurance covering bodily injury, with a limit of not less than $1,000,000 for each occurrence and a $5,000,000 aggregate limit. d. Worker’s Compensation. Rural/Metro shall carry Workers’ Compensation Insurance to cover obligations imposed by federal and state statutes; and Employer’s Liability Insurance with a limit of not less than $1,000,000. 2. Primary Insurance. Rural/Metro’s insurance shall be primary as it relates to bodily injury or property damage caused by Rural/Metro in the performance of its services hereunder. 3. Certificates of Insurance. Upon request, Rural/Metro shall furnish to Customer Certificate(s) of Insurance issued by Rural/Metro’s insurer as evidence that the coverage: (1) is placed with a company meeting the requirements of paragraph 4 of Exhibit B; (2) is detailed on the Certificate(s) as specified in this Agreement; (3) is in full force and effect on the commencement date of services; (4) names the Cities as additional insured; and (5) contains language that the Cities shall be provided notice of any event/omission that may result in a lapse or discontinuation of coverage. Upon request, or as required by this Agreement, Rural/Metro shall furnish to Customer updated Certificate(s) as policies are renewed. Note: Rural/Metro will not provide copies of insurance policies and/or endorsements as these documents are drafted specifically to Rural/Metro’s business and contain confidential and proprietary business information which might not otherwise be available to the general public. 4. Insurance Company Rating. Insurance policies required under this Agreement shall have been issued by an insurance company having a financial rating of A:VII or better according to the A.M. Best Rating Guide as of the commencement of this Agreement. ______________________________________________________________________________________________________________ North Fulton County 5 Cities 911 Agreement Final – proposed revisions by COJC in redline – 9.05.13 Page 22 of 22 5. Notice of Cancellation. Rural/Metro shall not allow the Insurance coverage contemplated by this Agreement and accompanying Exhibit to lapse during the term of this Agreement, and any such lapse shall constitute a material breach authorizing immediate termination if not cured as required in paragraph 13 of the Agreement. 6. Supplemental Insurance. During the term of this Agreement, Customer, in its reasonable discretion, may require Rural/Metro to obtain additional coverage or increase the amount of any insurance Rural/Metro carries to the extent the coverage is reasonably and commercially available to Rural/Metro (“Supplemental Coverage”). In such event, Customer shall pay to Rural/Metro the extra cost of the Supplemental Coverage. Such appropriation and payment of funds shall be a condition precedent to Rural/Metro’s duty to obtain such Supplemental Coverage. Customer shall allow reasonable time for Rural/Metro’s broker to research the market availability of such required Supplemental Coverage. 7. Claims Made. In the event Rural/Metro elects to obtain insurance required under this Agreement on a “claims made” basis, then such coverage shall extend for two (2) years past the completion of the services rendered by Rural/Metro to Customer and Rural/Metro shall, upon request, provide Customer a Certificate of Insurance evidencing such extended coverage. 8. Market Fluctuations. The Customer acknowledges that, from time to time, insurance market fluctuations may increase the premiums Rural/Metro must pay in order to secure the coverage required under this Agreement. In the event that the premiums increase during the term of this Agreement, the Customer agrees to consider in good faith Rural/Metro’s request for an equitable adjustment in Rural/Metro rates to cover the increased cost.