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Home My WebLink AboutMinutes CC - 01/07/2013 - MINS 01 07 13 REG (Migrated from Optiview)l Regular Meeting of the Milton City Council Monday, January 7, 2013 at 6:00 pm Page 1 of8 This summary is provided as a convenience and service to the public, media, and staff It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings. Official Meetings are audio and video recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on January 7, 2013 at 6:00 PM, Mayor Joe Lockwood presiding. INVOCATION Pastor Jeff Kane with C3 Church, Milton, Georgia, Georgia CALL TO ORDER Mayor Joe Lockwood called the meeting to order. l ROLLCALL Councilmembers Present: Councilmember Kunz, Councilmember Large, Councilmember Hewitt, Councilmember Thurman and Councilmember Bill Lusk. Councilmembers Absent: Councilmember Longoria PLEDGE OF ALLEGIANCE APPROVAL OF MEETING AGENDA (Agenda Item No. 13-0011) Motion and Vote: Councilmember Hewitt moved to approve the Meeting Agenda with the following changes: • Add an Executive Session before New Business to discuss land acquisition. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent. l Regular Meeting of the Milton City Council Monday, January 7, 2013 at 6:00 pm Page 2 of8 JPUBLIC COMMENT Greg Tinker, 2315 Northwood Drive, Alpharetta, GA 30004 • I live in the Sable Point Subdivision. • I am concerned about the safety of our schools. • I am asking that the Mayor and City Council develop a plan of action to safeguard our schools. • I would like for police officers to be in close proximity to our schools especially during the morning hours when children are entering the school and in the late afternoon when school is over. CONSENT AGENDA 1. Approval of the December 17, 2012 Regular Council Minutes. (Agenda Item No. 13-002) (Sudie Gordon, City Clerk) 2. Approval of the Financial Statements for the Period Ending November, 2012. (Agenda Item No. 13-003) (Stacey Inglis, Assistant City Manager) 3. Approval of the Acquisition of3757.91 SF of Permanent Construction and Maintenance J Easement and 2420.29 SF of Temporary Construction Easement at 13795 Birmingham Highway from Margaret E. Dimsdale for a Total Combined Purchase Price of$10,000. (Agenda Item No. 13-004) (Carter Lucas, Public Works Director) 4. Approval of the Acquisition of 7,314.85 SF of Permanent Construction and Maintenance Easement at 14013 Triple Crown Drive from Otis H. & Grace M. Melton for a Total Combined Purchase Price of $20,832. (Agenda Item No. 13-005) (Carter Lucas, Public Works Director) 5. Approval of the Acquisition of530+ Lineal Feet of Fencing Located at 120, 130, and 135 Providence Oaks Pointe from Providence at Atlanta National Community Association, Inc. for a Total Purchase Price of $10,500. (Agenda Item No. 13-006 (Carter Lucas, Public Works Director) 6. Approval of the Acquisition of754.81 SF of Temporary Construction Easement at Birmingham Highway from B. Anne & Royal D. Peterson for a Total Combined Purchase Price of$2,985. (Agenda Item No. 13-007) (Carter Lucas, Public Works Director) Motion and Vote: Councilmember Lusk moved to approve the Consent Agenda. Councilmember J' Kunz seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent. l Regular Meeting ofthe Milton City Council Monday, January 7, 2013 at 6:00 pm Page 3 of8 REPORTS AND PRESENTATIONS 1. Presentation of ARC's Green Community Award to the City of Milton. (Cindy Eade, Sustainability Coordinator & Michele McIntosh-Ross, Principal Planner) Michele McIntosh-Ross, Principal Planner • Last month, we received the Green Community certification from ARC. • We would like to thank you for approving the resolutions we presented to you throughout the year. • It was a team effort coordinated throughout all the departments to help us win this award. • Milton is the first new city to receive this award. • We are going to continue working on various endeavors to receive a higher designation in the future. • You have a spreadsheet outlining the eighteen communities that are already designated a Green Community by the ARC. • We have received several positive news stories about this achievement. • We would like to present to you the award and a poster that we have created outlining this designation. l FIRST PRESENTATION 1. Consideration ofRZ12-16NC12-06 -12855 Hopewell Road, Beazer Homes, to rezone from AG-l (Agricultural) to NUP (Neighborhood Unit Plan) to develop 29 single family homes at a density of 4.18 units per acre. A 2 part concurrent variance, 1) Reduce the periphery setback from 40 feet to 25 feet along the east and north property lines and 7 feet along the south property line (Sec 64-921 (i)). 2) To allow sidewalks along only one side ofthe street on the interior ofthe development (Sec 64-2393). (Agenda Item No. 13-008) (Kathleen Field, Community Development Director) Motion and Vote: Councilmember Thurman moved to approve the First Presentation Item No. 13 008. Councilmember Kunz seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent. PUBLIC HEARING (None) ZONING AGENDA (None) UNFINISHED BUSINESS (None) L Regular Meeting of the Milton City Council Monday, January 7, 2013 at 6:00 pm Page 4 of8 J EXECUTIVE SESSION Motion and Vote: Councilmember Kunz moved to go into Executive Session to discuss land acquisition at 6: 17 p.m. Councilmember Lusk seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent. RECONVENE Motion and Vote: Councilmember Lusk moved to reconvene the Regular Meeting at 6:30 p.m. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent. NEW BUSINESS J 1. Consideration of a Resolution to Amend the Personnel Policy of the City of Milton. (Agenda Item No. 13-009) RESOLUTION NO. R13-01-243 (Sam Trager, Director ofHuman Resources) Sam Trager, Director of Human Resources You have in front of you documents outlining the changes we would like to make to our Personnel Policy. These changes include the following: • To conform to ACA by changing number of hours worked to be considered full-time from 35 to 30. • To award lump sum pay increases on a quarterly basis rather than annually. • To require that degree and hours are attained at an accredited college or university. • To include the requirement that an employee remains with the city for a period of 6-months or he/she will be required to re-pay the city for tuition reimbursement. • Changed Vacation and Sick Leave Accrual Rates as follows: J L l Regular Meeting of the Milton City Council Monday, January 7,2013 at 6:00 pm Page 5 of8 Hours Per Years of Service Biweekly Pay Period HourslYear RegulatFul1-time Eml!loyees Up to 1 Year 3.7 96 1 thru 4 years 5.54 144 5 thru 9 years 6.46 168 10 thru 14 years 7.4 192 15 or more 9.23 240 R~;Part-time Eml!lo}:ees Up to 1 Year 1.85 48 1 thru 4 years 2.77 72 5 thru 9 years 3.23 84 10 thru 14 years 3.7 96 15 or more 4.6 120 . Fire Shift Eml!lo~ees Up to 1 Year 4.9 127.2 1 thru 4 years 7.34 190.8 5 thru 9 years 8.57 222.6 10 thru 14 years 9.79 254.4 15 or more 12.24 318 \" ',,: ~¥" 't "-:. ,j >" .,': ,,':-j/\"';Po&:e Shift Enl(!lo}:ees . Up to 1 Year 3.88 100.8 1 thru 4 years 5.82 151.2 5 thru 9 years 6.79 176.4 10 thru 14 years 7.76 201.6 15 or more 9.7 252 • Abuse of leave is considered unprofessional and this verbiage has been added to the city's code of conduct. L Regular Meeting of the Milton City Council Monday, January 7, 2013 at 6:00 pm Page 6 of8 J • Changes made to the maximum number of vacation hours that an employee can carryover per year are as follows: Maximum Vacation Hours Carry Over Per Year Regular Full-time Employees 240 Part-time Employees 120 Fire Shift Employees 318 Police Shift Employees 252 Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 13-009. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent. 2. Consideration of a Resolution to Adopt a City of Milton Logo. J (Agenda Item No. 13-010) RESOLUTION NO. RI3-01-244 (Jason Wright, Communications Manager) Jason Wright, Communications Manager • In front of you tonight is the logo that we have discussed during past meetings. • I have also given you examples of how the logo will look on our website, Newcomer's Guide, Park and Recreation Guide, and polo shirts. • In addition, examples of how our new forms and letterhead will look have also been provided to you. • The following is the new proposed logo: KlfIE[TCYN\t ESTABLISHED 2006 J Motion and Vote: Councilmember Hewitt moved to approve Agenda Item No. 13-010. Councilmember Kunz seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent. Regular Meeting of the Milton City Council Monday, January 7, 2013 at 6:00 pm Page 7 of8 l 3. Consideration of a Resolution Electing Absent Municipality Status Regarding All Future LOST Proceedings Related to and Triggered by the 2010 Census. (Agenda Item No. 12-328) (Deferred at December 3,2012 Regular Council Meeting) (Deferred at December 17, 2012 Regular Council Meeting) (Chris Lagerbloom, City Manager) Motion and Vote: Councilmember Lusk moved to defer Agenda Item No. 12-328 to the January 23 rd City Council Meeting. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent. 4. Consideration of a Resolution Authorizing its Attorney to Exercise the City of Milton, Georgia's Powers of Eminent Domain in the Acquisition of Certain Interests in Property (Parcel No.4) Situated in the City of Milton, Georgia and in Fulton County, Georgia, for Public Road and/or Other Public Transportation Purposes. (Agenda Item No. 13-011) RESOLUTION NO. R13-01-24S (Carter Lucas, Public Works Director) l Carter Lucas, Public Works Director • We have been in negotiations with the owners of Parcel 4 since June 2012. • It is located on the southwest comer of the intersection of SR372 and New Providence Road. • This resolution authorizes the city attorney to begin condemnation proceedings. Motion and Vote: Councilmember Hewitt moved to approve Agenda Item No. 13-011. Councilmember Lusk seconded the motion. The motion passed (5-0). Councilmember Kunz recused himself. Councilmember Longoria was absent. 5. Consideration of a Resolution Authorizing its Attorney to Exercise the City of Milton, Georgia's Powers of Eminent Domain in the Acquisition of Certain Interests in Property (Parcel No.6) Situated in the City of Milton, Georgia and in Fulton County, Georgia, for Public Road and/or Other Public Transportation Purposes. (Agenda Item No. 13-012) RESOLUTION NO. RI3-01-246 (Carter Lucas, Public Works Director) Carter Lucas, Public Works Director • This resolution authorizes our city attorney to begin friendly condemnation proceedings on this parcel. • We have been in negotiations with the owner of Parcel 6 since June 2012. • We believe we have a signed purchase agreement on this property but because of the number of property owners there are title issues associated with it. l Regular Meeting of the Milton City Council Monday, January 7, 2013 at 6:00 pm Page 8 of8 Motion and Vote: Councilmember Lusk moved to approve Agenda Item No. 13-012. J Councilmember Thurman seconded the motion. The motion passed (5-0). Councilmember Kunz recused himself. Councilmember Longoria was absent. MAYOR AND COUNCIL REPORTS STAFF REPORTS ADJOURNMENT (Agenda Item No. 13-013) Motion and Vote: Councilmember Large moved to adjourn the Regular Meeting at 6:49 p.m. Councilmember Hewitt seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent. After no further discussion the Regular Council Meeting adjourned at 6:49 p.m. Date Approved: January 23, 2013. J Sudie AM Gordon, City Clerk J