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HomeMy WebLinkAboutMinutes CC - 01/28/2013 - MINS 01 28 13 SC (Migrated from Optiview)l Special Called Meeting of the Milton City Council Monday, January 28, 2013 Page lof4 This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form. This is an official record ofthe Milton City Council Meeting proceedings. Official Meetings are audio and video recorded. The Special Called Meeting of the Mayor and Council of the City of Milton was held on January 28,2013 immediately following the Work Session, Mayor Joe Lockwood presiding. CALL TO ORDER Mayor Joe Lockwood called the meeting to order. ROLLCALL Councilmembers Present: Councilmember Kunz, Councilmember Hewitt, and Councilmember Thurman. l Councilmembers Absent: Councilmember Longoria, Councilmember Large, Councilmember Lusk. PLEDGE OF ALLEGIANCE (led by the Mayor) APPROVAL OF MEETING AGENDA (Agenda Item No. 13-024) Motion and Vote: Councilmember Kunz moved to approve the Meeting Agenda with the addition of an Executive Session to discuss land acquisition. Councilmember Thurman seconded the motion. The motion passed unanimously (4-0). Councilmember Longoria, Councilmember Large, and Councilmember Lusk were absent. l Special Called Meeting ofthe Milton City Council Monday, January 28, 2013 Page 2 of4 J PUBLIC COMMENT (None) NEW BUSINESS 1. Consideration of an Amended Intergovernmental Agreement for the Development and Implementation of a Unified Radio System by and Among the Cities Of Milton, Alpharetta, Roswell and Sandy Springs, Georgia. (Agenda Item No. 13-025) (Chris Lagerbloom, City Manager) Chris Lagerbloom, City Manager: This is an agenda item you have seen before; however, the City of John's Creek decided not to adopt the IGA, therefore, it became a non-binding agreement. Our recommendation is to keep moving forward with this IGA. The only change to this agreement is on Exhibit A which is the subscriber's weighted shares of cost. Because of our population and number of radios, we are impacted the least of the other three cities. Due to John's Creek opting out, our weighted share went from about 12.5% to 15.2%. Our capital contribution has increased to $2.433 million which is up from the last cost estimate of J. approximately $1.9 million. We are able to fund this with cash from our existing unallocated fund balance. Mayor Lockwood: I want to clarifY, I know there has been talk from John's Creek that the reason they are not participating in this is because they did not like the process. I want to confirm that our City Manager and our City Attorney are completely comfortable with the process. City Manager Lagerbloom: I am completely comfortable with the process that took place. It has been sound and fair. I sit here tonight without any hesitation that the policies and processes have been appropriate. Ken Jarrard, City Attorney: I confirm with the City Manager. We have gone out of our way and have been very cautious in drafting this because this is an agreement that would lend itselfto us having authority. With the absence of that authority, Sandy Springs has acted as the procurement agent. We have gone out of our way to ensure that the public procurement laws in the state of Georgia have been followed as well as Sandy Springs procurement laws. A lot of legal eyes have looked at this, including mine, and I am comfortable with it. Matt Kunz, Councilmember: Since John's Creek opted out ofthis, did the $16 million capital contribution decrease? City Manager Lagerbloom: J No, it didn't and that is the unfortunate thing about this. We couldn't reduce a site location and build less of a system and still have a footprint that matched the criteria for the four cities. l l l Special Called Meeting of the Milton City Council Monday, January 28, 2013 Page 3 of 4 Karen Thurman, Councilmember: Part of the reason John's Creek chose not to participate is because they felt like the system could be attained at a lesser cost. Are you comfortable that is not the case? City Manager Lagerbloom: If you are asking if there is a less expensive system out there; possibly. We want a system that will move us into the 21 st century and last for twenty years. It has been competitively bid. Are you asking if someone could come in and undercut our current price; possibly, but we won't be getting the same proven quality system. This is the correct system for this region in the long run and at the right price. This issue is not a matter of when our present radio system is going to fail; it has already failed on numerous occasions. We are now faced with the issue of when will our current radio system fail permanentl y. Councilmember Thurman: If John's Creek later decides to join in, will we get to go back to the price we originally thought we were paying? City Manager Lagerbloom: Tonight, you are being asked to approve an IGA which creates a board of managers. That board of managers will turn into an Authority Board. One of the tasks of this Authority Board will be to handle subscribers that either want to contribute at a later date or not. Motion and Vote: Councilmember Hewitt moved to approve Agenda Item No. 13-025. Councilmember Kunz seconded the motion. The motion passed unanimously (4-0). Councilmember Longoria, Councilmember Large and Councilmember Lusk were absent. EXECUTIVE SESSION Motion and Vote: Councilmember Kunz moved to convene into Executive Session at 6:28 p.m. Councilmember Thurman seconded the motion. The motion passed unanimously (4-0). Councilmember Longoria, Councilmember Large and Councilmember Lusk were absent. RECONVENE Motion and Vote: Councilmember Thurman moved to reconvene into the Regular Meeting at 6:34 p.m. Councilmember Hewitt seconded the motion. The motion passed unanimously (4-0). Councilmember Longoria, Councilmember Large and Councilmember Lusk were absent. Special Called Meeting of the Milton City Council Monday, January 28,2013 Page 4 of4 J ADJOURNMENT (Agenda Item No. 13-026) Motion and Vote: Councilmember Kunz moved to adjourn the Regular Meeting at 6:35 p.m. Councilmember Hewitt seconded the motion. The motion passed unanimously (4-0). Councilmember Longoria, Councilmember Large and Councilmember Lusk were absent. After no further discussion the Regular Council Meeting adjourned at 6:35 p.m. Date Approved: February 4,2013 Sudie AM Gordon, City Clerk Joe Lockwood, Mayor J J L STATE OF GEORGIA ) ) AFFIDAVIT RE: CLOSURE OF COUNTY OF FULTON ) OPEN MEETINGS ) CITY OF MIL TON ) Personally appeared before the undersigned officer, duly authorized under the laws of the State of Georgia to administer oaths, JOE LOCKWOOD, who in his capacity as Mayor and the person presiding over a Council meeting ofthe CITY OF MILTON, and after being first duly sworn, certifies under oath and states to the best of his knowledge and belief the following: At a Special Called Council Meeting held on January 28, 2013, at 6:00 PM the Council voted to go into closed session and exclude the public from all or a portion of its meeting. The legal exceptions applicable to the exempt matters addressed during such closed meeting are as follows: [Check or initial as appropriate] I. X discussion or voting to authorize negotiations to purchase, dispose of, or lease property; authorizing the ordering of an appraisal related to the acquisition or disposal of real estate; entering into contract to purchase, to dispose of, or lease property subject to approval in a subsequent public vote; or entering into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote pursuant to O.C.O.A, 50-14-3(b)(l)(B-E); 2. discussing or deliberating upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee or interviewing applicants for the executive head of the city with the vote on any such matter coming in l public pursuant to O.C.O.A. 50-14-3(b)(2); 3. attorney/client privilege in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved, pursuant to O.e.O.A. 50-14-2(1). 4. other (explanation): I certify that the subject matter of the closed meeting or the closed portion of the meeting was devoted to matters of official business or policy, with the exceptions provided by law as set forth above. 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