HomeMy WebLinkAboutMinutes CC - 02/04/2013 - MINS 02 04 13 REG (Migrated from Optiview)l
Regular Meeting of the Milton City Council
Monday, February 4,2013 at 6:00 pm
Page 10f8
This summary is provided as a convenience and service to the public, media, and staff. It is not the
intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice.
Public comments are noted and heard by Council, but not quoted. This document includes limited
presentation by Council and invited speakers in summary form. This is an official record of the Milton
City Council Meeting proceedings. Official Meetings are audio and video recorded.
The Regular Meeting of the Mayor and Council of the City of Milton was held on February 4,
2013 at 6:00 PM, Mayor Pro Tern Bill Lusk presiding.
INVOCATION
Pastor Jerry Dockery, Crabapple First Baptist Church, Milton
CALL TO ORDER
Mayor Pro Tern Bill Lusk called the meeting to order.
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ROLLCALL
Councilrnernbers Present: Mayor Pro Tern Bill Lusk, Councilmember Kunz, Councilmember
Longoria, Council member Hewitt, Councilmember Thurman, and Council member Large.
Mayor Joe Lockwood was absent.
PLEDGE OF ALLEGIANCE
APPROVAL OF MEETING AGENDA
(Agenda Item No. 13-027)
Motion and Vote: Council member Hewitt moved to approve the Meeting Agenda with the following
changes:
• Add an Executive Session to discuss land acquisition.
• Remove the Proclamation Recognizing Rural Metro Day for a future date.
Councilmember Longoria seconded the motion. The motion passed unanimously (6-0). Mayor
Lockwood was absent. l
Regular Meeting of the Milton City Council
Monday, February 4,2013 at 6:00 pm
Page 2 of8
PUBLIC COMMENT (None) J
CONSENT AGENDA
1. Approval of the January 23, 2013 Regular City Council Meeting Minutes.
(Agenda Item No. 13-028)
(Sudie Gordon, City Clerk)
2. Approval of the January 28,2013 Special Called Council Meeting Minutes.
(Agenda Item No. 13-029)
(Sudie Gordon, City Clerk)
3. Approval of an Intergovernmental Agreement Concerning the Processing, Storage, and Control
of Evidence within the City of Alpharetta by the City of Milton Police Department.
(Agenda Item No. 13-030)
(Deborah Harrell, ChiefofPolice)
4. Approval of a Construction Services Agreement Between the City of Milton and Middle Georgia
Paving, Inc. for the Application of Rejuvenating Fog Seal in the Richmond Glen and Country
Ridge Subdivisions.
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(Agenda Item No. 13-031)
(Carter Lucas, Public Works Director)
5. Approval of a Professional Services Agreement Between the City of Milton and S&ME, Inc. to
Provide Asphalt Core Sampling and Pavement Design.
(Agenda Item No. 13-032)
(Carter Lucas, Public Works Director)
6. Approval of an Addendum to the Construction Services Agreement Between the City of Milton
and Strickland Pipeline and Construction, Inc. for Demolition of Structures at 13690 State
Highway 9.
(Agenda Item No. 13-033)
(Carter Lucas, Public Works Director)
7. Approval of a Professional Services Agreement Between the City of Milton and Emergency Care
Medical Group, P.C. / Dr. Russell Mitchell for Medical Oversight for the City's Fire-Rescue
Department.
(Agenda Item No. 13-034)
(Robert Edgar, Fire Chief)
Motion and Vote: Councilmember Longoria moved to approve the Consent Agenda.
Councilmember Kunz seconded the motion. The motion passed unanimously (6-0). Mayor
Lockwood was absent. J
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Regular Meeting of the Milton City Council
Monday, February 4,2013 at 6:00 pm
Page 3 of8
REPORTS AND PRESENTATIONS
1. A Proclamation Recognizing Georgia Day.
(Presented by Mayor Pro Tem Bill Lusk)
The following Proclamation Recognizing Rural Metro Day was removed under Approval ofMeeting
Agenda by Motion and Vote.
2. A Proclamation Recognizing Rural Metro Day.
(Presented by Mayor Joe Lockwood)
FIRST PRESENTATION
1. Consideration of RZ12-15 -15260 Hopewell Road by Reunion Park, LLC to Rezone from AG-l
(Agricultural) to H (Historic) District for the Existing Building to be Utilized as Country Store
on .5240 Acres.
(Agenda Item No. 13-035)
(Kathleen Field, Community Development Director)
Motion and Vote: Councilmember Kunz moved to approve the First Presentation Item No. 13-035.
Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Mayor
Lockwood was absent.
PUBLIC HEARING (None)
ZONING AGENDA (None)
UNFINISHED BUSINESS (None)
NEW BUSINESS
1. Consideration of a Professional Services Agreement between the City of Milton and EMS
Ventures, Inc. d/b/a RurallMetro Ambulance to Provide Emergency Services for the City of
Milton.
(Agenda Item No. 12-340)
(Deferred at December 17, 2012 Regular Council Meeting)
(Robert Edgar, Fire Chief)
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Regular Meeting of the Milton City Council
Monday, February 4,2013 at 6:00 pm
Page 4 of8
Robert Edgar, Fire Chief
This is a new agreement with Rural Metro Ambulance which will be better for Milton going
forward.
The city entered into an agreement for ambulance service when it first became a city.
Our current agreement with Rural Metro Ambulance is for six ambulances during the peak hours
from 7:00 a.m. to 11 :00 p.m. and four ambulances during the non-peak hours.
There are three dispatch centers.
The average response time in the current agreement is eight minutes 90% of the time.
Rural Metro is not able to meet that in Milton.
Their average response time is eleven minutes and two seconds.
The reason for that is because our call volume is very low and the distance of the dispatch location,
which is Alpharetta Station 1, is further away.
Almost 55% ofthe calls in Milton are medical calls.
Milton's average response time for the fire and rescue department is five minutes and forty seconds.
We are dispatching a paramedic in less than six minutes on each call we receive.
We can do everything an ambulance can do except transport a patient to the hospital.
With the current agreement we have with Rural Metro, we are paying a subsidy of $132,250 per year
for an enhanced level of service.
However, we have not received an enhanced level of service.
Therefore, we would like to end the current agreement in which we are paying a subsidy for an
enhanced level of service but still continue to use the standard Rural Metro services.
This will increase our available resources, consolidate the communication system, improve response
time for ambulance service, and eliminate the cost of the subsidy we are currently paying.
Joe Longoria, Councilmember:
With the emergency care that we provide through the fire department, we are able to manage any
issue that exists on an emergency call in the same way that an ambulance would with the exception
of transporting a person to the hospital. There is no risk to the city by not having a faster response
time so we can handle everything with our EMS teams. Is that what you are saying?
Chief Edgar:
Yes, we provide the same level of care. On a critical call we will send two units. So, we will have
two paramedics on the scene. Our intervention on scene is better than what we are getting from
Rural Metro. The only thing we have to do is wait for an ambulance but we can do everything we
need to do to help a person get ready for transport to a hospital.
Councilmember Longoria:
With the loss ofthe subsidy that we have to pay now, is there additional equipment, training, or
some other way that we can redirect those funds to the EMS crews?
Chief Edgar:
Yes, there is a plan that I have presented to the City Manager. The plan, if approved, will take us to
the next level of where we need to be in terms of additional equipment, training, etc. Rural Metro is
our zoned provider and Fulton County decides who the provider is for each zone. The four cities in
North Fulton did not get a choice in selecting a provider. We were told by Fulton County that Rural
Metro is our provider.
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Regular Meeting of the Milton City Council
Monday, February 4,2013 at 6:00 pm
Page 5 of8
Karen Thurman, Councilmember:
It sounds like this is a win-win for our residents.
Chief Edgar:
Yes, I believe so. The level of care that we are providing today is state-of -the-art and our
paramedics are top notch.
Matt Kunz, Councilmember:
Could you please go back to the slide that refers to the eight and twelve minute time delay?
Chief Edgar:
The current agreement that we have now states that the response time for an emergency call would
be eight minutes 90% of the time. The new agreement will state twelve minutes 90% of the time.
Councilmember Thurman:
Which is actually what we are getting now.
Chief Edgar:
Their average this past year has been eleven minutes and four seconds. So, we are not going to see a
big change in response time. However, with the integration of the general transport units, I hope to
see that there will be more units available which will keep the response time down.
Councilmember Kunz:
When a transport situation is involved, are we sacrificing any time for transport with this new
agreement?
Chief Edgar:
No, not at all. When we have a very critical patient, the officer on the scene will immediately
recognize that situation and call for air rescue. Air rescue response time is approximately six
minutes.
Mayor Pro Tem, Bill Lusk:
Are we still performing the general transport function when Rural Metro is not doing it?
Chief Edgar:
We do not conduct any general transport. That is what Rural Metro does. Rural Metro has two
sides. They have a 911 side and a general transport side. They have asked if they can bring the
general transport side into the 911 side. At that point, we would go from six ambulances during the
peak hours to nine. When those units are not on an emergency call, then they will conduct general
transport calls. However, they will always have at least four units available at any given time.
Mayor Pro Tem, Bill Lusk:
Do we have enough qualified and certified EMS personnel to pick up the slack?
Chief Edgar:
Yes, we have already been doing that. We have 17 paramedics today. Everyone else is an EMT so
we are able to staff our units at a very comfortable level.
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Regular Meeting of the Milton City Council
Monday, February 4,2013 at 6:00 pm
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]Lance Large, Councilrnernber:
Do the general transport units have the same type of EMT' s that the 911 units have?
Chief Edgar:
Yes, the minimum state standard is one paramedic and one EMT. You may find two paramedics on
a unit but you won't get less than one paramedic and one EMT. They are equipped exactly the same
as a 911 unit.
Mayor Pro Tern, Bill Lusk:
Aren't these districts mandated by the state?
Chief Edgar:
Yes.
Motion and Vote: Councilmember Thurman moved to approve Agenda Item No. 12-340.
Councilmember Kunz seconded the motion. The motion passed unanimously (6-0). Mayor
Lockwood was absent.
2. Consideration of an Agreement with Motorola Related to the Implementation of the Unified J
Radio System to Begin Phase I Which Sandy Springs Authorized on Behalf of the Cities of
Alpharetta, Milton, Roswell and Sandy Springs on December 18,2012; and Consideration to
Amend the Contract with Motorola to Include Phase II ofthe Project.
(Agenda Item No. 13-036) .
(Chris Lagerbloom, City Manager)
Chris Lagerbloorn, City Manager
This is the first step of two steps in moving forward with the Unified Radio System.
Tonight, I am asking you to adopt Phase I of this system.
The total cost of Phase I is $4,907,747.00.
Milton's share of that is 15.21% or $746,469.00 which is budgeted in the capital projects account.
Councilrnernber Longoria:
Not that I want to question any of our North Fulton cities in their wisdom of adopting or not
adopting this system; however, we know that John's Creek is absent from the agreement. At some
point in time in the future, have we thought about how we are going to allow them to become a part
of this? It seems to be unavoidable; however, I may be wrong about that. Have you given any
thought about how to let John's Creek into this agreement if they make that decision?
City Manager Lagerbloorn:
Right now, there is an Intergovernmental Agreement between the four cities. This IGA calls for a
Board of Management to manage the system until an Authority can be created. There will be a
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process by which subscribers could attach to the system. The IGA calls for two types of subscribers;
a contributing subscriber or a non-contributing subscriber. A contributing subscriber would
capitalize a portion of the system on the front end and then also become a part of the Board of
Managers which would be an oversight type system of government. A non-contributing subscriber
would be based on the number of subscribers in which someone joins on behalf of a local
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Regular Meeting ofthe Milton City Council
Monday, February 4, 2013 at 6:00 pm
Page 70f8
jurisdiction such as a school or hospital. Essentially, anyone who would have a desire to attach to a
radio system in the serviceable area can become a subscriber by paying a subscriber radio fee.
Either of these types of subscribers would require a vote from the Board of Managers or Authority
Board to determine how or what that might look like. At this point, I can't see John's Creek being
anything more than a non-contributing subscriber. We may be past the point ofthem becoming a
contributing subscriber. But, at some point, they could possibly be allowed to connect to a radio
system that is functioning in their area. I would be at least open to a discussion.
Councilmember Longoria:
My point was, that ifwe are making the commitment today, putting in the money that is required
today, I want to make sure that everyone recognizes that we need people to make decisions today not
a year from now.
City Manager Lagerbloom:
I agree with you and it is commendable that the four other cities have stayed together. Because of
our population and our number of subscriber units, we are affected the least by the John's Creek not
participating. We went from a weighted share ofjust over 12% to just over 15%.
Councilmember Large:
Will Rural Metro be a subscriber on the system?
City Manager Lagerbloom:
We would certainly have that capability. We haven't had that discussion at this point because the
system has not been built yet. When this system is built out, the intention is that this will be the
functioning radio system in North Fulton County.
Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 13-036.
Councilmember Hewitt seconded the motion. The motion passed unanimously (6-0). Mayor
Lockwood was absent.
MAYOR AND COUNCIL REPORTS
ST AFF REPORTS
EXECUTIVE SESSION
Motion and Vote: Councilmember Thurman moved to go into Executive Session to discuss land
acquisition at 6:43 p.m. Councilmember Hewitt seconded the motion. The motion passed
unanimously (6-0). Mayor Lockwood was absent. l
Regular Meeting ofthe Milton City Council
Monday, February 4,2013 at 6:00 pm
Page 80f8
]RECONVENE
Motion and Vote: Councilmember Large moved to reconvene the Regular Meeting at 7:19 p.m.
Councilmember Longoria seconded the motion. The motion passed unanimously (6-0). Mayor
Lockwood was absent.
ADJOURNMENT
(Agenda Item No. 13-037)
Motion and Vote: Councilmember Large moved to adjourn the Regular Meeting at
7:20 p.m. Councilmember Longoria seconded the motion. The motion passed unanimously (6-0).
Mayor Lockwood was absent.
After no further discussion the Regular Council Meeting adjourned at 7:20 p.m.
Date Approved: February 20, 2013.
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Sudle AM Gordon, City Clerk JOeLoCkWO~
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STATE OF GEORGIA )
) AFFIDAVIT RE: CLOSURE OF
COUNTY OF FULTON ) OPEN MEETINGS
)l CITY OF MILTON )
Personally appeared before the undersigned officer, duly authorized under the laws of the State of Georgia
to administer oaths, JOE LOCKWOOD, who in his capacity as Mayor and the person presiding over a Council
meeting of the CITY OF MILTON, and after being first duly sworn, certifies under oath and states to the best of his
knowledge f;d belief the fOll~ ~ At a ~Council Meeting held on February 4,2013, at 6:00 PM the Council voted to go into
closed session and exclude the public from all or a portion of its meeting. The legal exceptions applicable to the
exempt matters addressed during such closed meeting are as follows:
[Check or initial as appropriate]
1. discussion or voting to authorize negotiations to purchase, dispose of, or lease
property; authorizing the ordering of an appraisal related to the acquisition or disposal ofreal estate;
entering into contract to purchase, to dispose of, or lease property subject to approval in a subsequent
public vote; or entering into an option to purchase, dispose of, or lease real estate subject to approval in a
subsequent public vote pursuant to O.C.G.A, 50-14-3(b)(1)(B-E);
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2. discussing or deliberating upon the appointment, employment, compensation, hiring,
disciplinary action or dismissal, or periodic evaluation or rating ofa public officer or employee or
interviewing applicants for the executive head of the city with the vote on any such matter coming in
public pursuant to O.C.G.A. 50-14-3(b)(2);
3. attorney/client privilege in order to consult and meet with legal counsel pertaining to
pending or potential litigation, settlement, claims, administrative proceedings or other judicial actions
brought or to be brought by or against the agency or any officer or employee or in which the agency or
any officer or employee may be directly involved, pursuant to O.C.G.A. 50-14-2(1).
4. other (explanation):
I certify that the subject matter of the closed m~closed portion of the meeting was devoted to
matters of official business or policy, with the exceptions provided by law as set forth above.
SWORN TO AND SUBSCRIBED before me
this 4th day of February, 2013.
Notary Public d
My Commission Expires: ! ? f.t ./7
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