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HomeMy WebLinkAboutMinutes CC - 03/26/2013 - MINS 03 26 13 SC (Migrated from Optiview)l Special Called Meeting of the Milton City Council Tuesday, March 26, 2013 at 4:00 pm Page 1 of3 This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings. Official Meetings are audio and video recorded. The Special Called Meeting of the Mayor and Council of the City of Milton was held on March 26, 2013, Mayor Joe Lockwood presiding. CALL TO ORDER Mayor Joe Lockwood called the meeting to order. ROLLCALL Councilmembers Present: Council member Lusk, Councilmember Kunz, Councilmember Thurman, Councilmember Large, Councilmember Hewitt. l Councilmembers Absent: COUllcilmember Longoria. PLEDGE OF ALLEGIANCE (led by the Mayor) APPROVAL OF MEETING AGENDA (Agenda Item No. 13-082) Motion and Vote: Councilmember Hewitt moved to approve the Meeting Agenda. Councilmember Large seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent. PUBLIC COMMENT (None) l Special Called Meeting of the Milton City Council Tuesday, March 26, 2013 Page 2 of3 NEW BUSINESS 1. Consideration of a Resolution Authorizing Change Order ("Change Order") under Contract with Motorola for the Purchase of Radio Communications Equipment Amending the Contract to Add the Cities of Alpharetta, Milton and Roswell as Parties and, Accordingly to Make Contract Price Adjustments, Changes in Equipment and Modifications to the Scope of the Contract. (Agenda Item No. 13-083) RESOLUTION NO. 13-03-254 Chris Lagerbloom, City Manager: Before you today, is a Change Order to the Motorola contract. This is exactly what we anticipated would happen. We had discussions prior to the end of the year and Sandy Springs moved forward with a Phase I contract in December 2012 for a Public Safety Radio System; therefore, we had to make some modifications and adjustments because one city chose not to participate. It was contemplated that when Sandy Springs decided not to participate, the remaining cities of Alpharetta, Milton, and Roswell would be adjoined in the project by adopting a Change Order which we have termed Phase II. Sandy Springs adopted this Change Order last week. Alpharetta and Roswell adopted this Change Order last night. If we adopt it this afternoon, it will become a binding contract. The total financial impact of adopting this contract, including Phase I and Phase II, for the City of Milton is $15.21 % of $12,778,133.00 which would be a maximum financial impact of $1,943,554.00 which is budgeted in the Capital Projects account. Also, in your packet is a copy ofthe Authority document that Representative Willard introduced into the House. It has since crossed into the Senate and left the Senate. It passed yesterday. It is awaiting the Governor's signature and as soon as the Governor signs it, we believe that our authority will be created. Representative Willard believes he can expedite this process. I anticipate that in the next few weeks, we will have an authority created and a contract approved so that we can move forward with a new Public Radio System for the cities in North Fulton County. Bill Lusk, Councilmember: I noticed in the Changes in Equipment section, it calls for an additional remote site at Birmingham Park. However, further into the document it specifically states that any identification of any site really doesn't preclude us from having that site somewhere else in the city. City Manager Lagerbloom: That is correct. We purposely added that language because of some ofthe things that we are trying to be creative with right now. Specifically, the removed cell tower application, as well as, trying to figure out ways of co-locating on existing or future towers that might form a dual need. We needed to keep language that states there is land that we own that would allow this project to ] J J proceed, absent everything else failing. By adding that additional language, we are not suggesting that we have to use the land that we own, but there is a wide-open opportunity for us to use other land. l Special Called Meeting of the Milton City Council Tuesday, March 26,2013 Page 3 of3 Roswell wanted that language as well because it has not been decided whether or not they will put a tower at their fire station number six. We have identified parcels that would allow us to complete the project, but that doesn't mean we can't put a better parcel in its place if we find one. Motion and Vote: Councilmember Lusk moved to approve Agenda Item No. 13-083. Councilmember Kunz seconded the motion. The motion passed (6-0). Councilmember Longoria was absent. EXECUTIVE SESSION Motion and Vote: Councilmember Kunz moved to adjourn into Executive Session at 4:12 p.m. Councilmember Thurman seconded the motion. The motion passed (6-0). Councilmember Longoria was absent. RECONVENE l Motion and Vote: Councilmember Lusk moved to reconvene into the Regular Meeting. Councilmember Thunnan seconded the motion. The motion passed (6-0). Councilmember Longoria was absent. ADJOURNMENT (Agenda Item No. 13-084) Motion and Vote: Counci1member Thurman moved to adjourn the Regular Meeting at 4:53 p.m. Councilmember Hewitt seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent. After no further discussion the Regular Council Meeting adjourned at 4:53 p.m. Date Approved: April 22, 2013 Clerk L l STATE OF GEORGIA ) ) AFFIDAVIT RE: CLOSURE OF COUNTY OF FULTON ) OPEN MEETINGS ) CITY OF MIL TON ) Personally appeared before the undersigned officer, duly authorized under the laws of the State of Georgia to administer oaths, JOE LOCKWOOD, who in his capacity as Mayor and the person presiding over a Council meeting ofthe CITY OF MILTON, and after being first duly sworn, certifies under oath and states to the best of his knowledge and belief the following: At a Special Called Council Meeting held on March 26, 2013, at 4:00 PM the Council voted to go into closed session and exclude the public from all or a portion of its meeting. The legal exceptions applicable to the exempt matters addressed during such closed meeting are as follows: [Check or initial as appropriate] I. discussion or voting to authorize negotiations to purchase, dispose of, or lease property; authorizing the ordering of an appraisal related to the acquisition or disposal of real estate; entering into contract to purchase, to dispose of, or lease property subject to approval in a subsequent public vote; or entering into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote pursuant to O.C.O.A, 50-14-3(b)(1)(B-E); 2. discussing or deliberating upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee or interviewing applicants for the executive head of the city with the vote on any such matter coming in l public pursuant to O.C.O.A. 50-14-3(b)(2); 3. X attorney/client privilege in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved, pursuant to O.C.O.A. 50-14-2(1). 4. other (explanation): I certify that the subject matter of the closed meeting or the closed portion of the meeting was devoted to matters of official business or policy, with the exceptions provided by law as set forth above. MAYORJg¢L~OOD SWORN TO AND SUBSCRIBED before me this 26th day of March, 2013. l