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Home My WebLink AboutMinutes CC - 06/03/2013 - MINS 06 03 13 REG (Migrated from Optiview)Regular Meeting of the Milton City Council Monday, June 3, 2013 at 6:00 pm Page lof6 This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings. Official Meetings are audio and video recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on June 3, 2013 at 6:00 PM, Mayor Joe Lockwood presiding. INVOCATION Remco Brommet, Chaplain for City of Milton Police and Fire. CALL TO ORDER Mayor Joe Lockwood called the meeting to order. ROLLCALL Councilmembers Present: Councilmember Kunz, Councilmember Large, Councilmember Hewitt, Councilmember Thurman, Councilmember Lusk and Council member Longoria. PLEDGE OF ALLEGIANCE APPROV AL OF MEETING AGENDA (Agenda Item No. 13-131) Motion and Vote: Councilmember Thurman moved to approve the Meeting Agenda with the following changes: • Add an Executive Session to discuss land acquisition and pending litigation. Councilmember Large seconded the motion. The motion passed unanimously (7-0). Regular Meeting of the Milton City Council Monday, June 3, 2013 at 6:00 pm Page 2 of6 PUBLIC COMMENT Gordon Hunter, 14680 Wood Road, Milton, Georgia 30004 I failed to completely stop at a stop sign and received a ticket. The stop sign is located on Branyon Trace which runs east and west behind the Olde Blind Dog restaurant. Several years ago, I was a member of the Citizen Committee for Fulton County Transportation. Branyon Trace road was part of a long range planning process in which that area would eventually become a by-pass for the Crabapple area. The road has served as a by-pass for several years and it was originally a two-way stop, not a four-way stop. As a four-way stop, the road is an impediment as a by-pass. The area is wide open vacant land and the site distances are unlimited. There is only one house at the crossroads located in the far back. The day I received the ticket, there was not any traffic on the road except for the one police car that was parked on the side of the road. I think that Branyon Trace road should be considered a by-pass until the city creates a well-planned by pass in the future. I have never seen anyone make a complete stop at that intersection. It is like a four-way stop in the middle of the desert; there is nothing there. Also, in the city we have a lot of three-way stops which become very congested especially during peak commute hours. This back-up of traffic is due to the fact that we do not have many left turn lanes which would alleviate some of the congestion. Many people approach a three-way stop and continue to roll through the stop sign when there is a break in traffic because twenty cars a lined up behind them waiting to turn. That situation then becomes a law enforcement issue. The city needs to work on the Branyon Trace road as a true by-pass and remove the four-way stop and make it a two-way stop which would greatly improve traffic flow through that area. Thank you for your time. CONSENT AGENDA l. Approval of the May 20, 2013 Regular City Council Meeting Minutes. (Agenda Item No. 13-132) (Sudie Gordon, City Clerk) 2. Approval of the Acquisition of Temporary Construction Easements and Pennanent Drainage Easements for the City of Milton from Property Owners Juan P. GneccofElvira C. Gnecco, and Laura Glover Thatcher/William Bradford Thatcher, Jr. (Agenda Item No. 13-133) (Carter Lucas, Director ofPublic Works) 3. Approval of a Professional Service Agreement between the City of Milton and Frontline Surveying & Mapping, Inc. for the Deerfield Park Topographic Survey. (Agenda Item No. 13-134) (Jim Cregge, Parks and Recreation Director) Regular Meeting of the Milton City Council Monday, June 3, 2013 at 6:00 pm Page 3 of6 Motion and Vote: Councilmember Lusk moved to approve the Consent Agenda. Councilmember Hewitt seconded the motion. The motion passed unanimously (7-0). REPORTS AND PRESENTATIONS 1. Recognition for Memorial Day Essay Contest Finalists. (Presented by Councilmember Bill Lusk) FIRST PRESENTATION 1. Consideration of RZ13-11 -To Adopt a New Use Pennit within Article IX, Division 5, Miscellaneous Uses, Section 64-1840 -Rowhouses (Townhouses). (Agenda Item No. 13-135) (Kathleen Field, Community Development Director) 2. Consideration ofRZ13-12 -To Amend Chapter 64, Zoning Ordinance, Article I, in General, Section 64-1 Definitions as it Pertains to Rowhouses (Townhouses). (Agenda Item No. 13-136) (Kathleen Field, Community Development Director) 3. Consideration of an Ordinance to Amend Chapter 4, Alcoholic Beverages, Sec. 4-168, Temporary Special Event License (Pouring Pennit) to Allow, During the Tenn of a Special Event, Open Container Consumption within the Fixed Boundaries of the Physical Area where the Special Event is Authorized by Licensed Premises Located Entirely within that Fixed Boundary. (Agenda Item No. 13-137) (Ken Jarrard, City Attorney) 4. Consideration of an Ordinance of the City Council to Authorize Fulton County to Conduct Election. (Agenda Item No. 13-138) (Ken Jarrard, City Attorney) Motion and Vote: Councilmember Kunz moved to approve the First Presentation Item. Councilmember Lusk seconded the motion. The motion passed unanimously (7-0). PUBLIC HEARING ALCOHOL BEVERAGE LICENSE APPLICATIONS 1. Consideration of the Issuance of an Alcohol Beverage License to Grand Champion BBQ, LLC Located at 12635 Crabapple Road, Suite 210, Milton, GA 30004. The Applicant is Robert G. Owens, III for Consumption on Premises -Malt Beverages. (Agenda Item No. 13-139) (Stacey Inglis, Assistant City Manager) Regular Meeting of the Milton City Council Monday, June 3, 2013 at 6 :00 pm Page 4 of6 Stacey Inglis, Assistant City Manager: The applicant has met all the requirements of this ordinance and staff recommends approval. Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 13-139. Councilmember Thunnan seconded the motion. The motion passed unanimously (7-0). ZONING AGENDA (None) UNFINISHED BUSINESS (None) NEW BUSINESS 1. Consideration of a Resolution Appointing a Member to the Historic Preservation Corrunission for the City of Milton by Appointing Abbe Laboda At Large. (Agenda Item No. 13-140) RESOLUTION NO. 13-06-260 (Mayor Joe Lockwood) Mayor Joe Lockwood: As many of you know, Patti Silva was my appointee on the Historic Preservation Corrunission. She is moving out of Milton so I have asked Abbe Laboda to join the commission. Abbe is very involved in Milton and very passionate about the history of Milton. Motion and Vote: Councilmember Lusk moved to approve Agenda Item No. 13-140. Councilmember Hewitt seconded the motion . The motion passed unanimously (7-0). 2. Consideration of a Resolution Appointing a Member to the City of Milton Planning Corrunission by Appointing Terry Herr for District 21P0st 1. (Agenda Item No. 13-141) RESOLUTION NO. 13-06-261 (Mayor Joe Lockwood) Bill Lusk, Councilmember: About a month ago, my appointee, George Ragsdale, who is the Chainnan of the Planning Corrunission, resigned because he is moving out of Milton. I have asked Terry Herr to replace him on the board. Terry has been with the City of Milton, previously, as the Chainnan of the Design Review Board. L-________________________ ___ _ ___ _ _~ Regular Meeting of the Milton City Council Monday, June 3, 2013 at 6:00 pm Page 5 of6 I worked with Terry on the Northwest Fulton Design Review Board before the city was incorporated. He is an architect and principal in the finn Piper, O'Brien and Herr located in Alpharetta. He is more than qualified to assume the position on the Planning Commission. Motion and Vote: Councilmember Lusk moved to approve Agenda Item No. 13-141. Councilmember Kunz seconded the motion. The motion passed unanimously (7-0). 3. Consideration of a Professional Services Consulting Agreement between the Cities of Milton, Alpharetta, Sandy Springs, Roswell and Commdex Consulting to Provide Project Management for the Unified Radio System. (Agenda Item No. 13-142) (Chris Lagerbloom, City Manager) Chris Lagerbloom, City Manager: This is a culmination of a request for proposals in the bid process that Sandy Springs facilitated through their procurement department on behalf of the four cities participating in what will become the North Fulton Radio Authority on July 1,2013 . This is for project consulting, which means, this is the group that will plan design through implementation to make sure that what we have designed at this point will actually work. In this RFP process, there were three respondents to the request for proposals. There were three different committees that were established to evaluate the companies in the bidding process. One company, in the middle of the process, realized they had bid on the wrong item and excused themselves. We chose Commdex Consulting because they were the highest qualified company as well as the lowest bidder. All of the other cities have ratified this agreement so I am asking for your approval tonight so we can move forward. Sandy Springs handled the bidding process which met all the qualifications required by the Sandy Springs procurement department. Motion and Vote: Councilmember Lusk moved to approve Agenda Item No. 13-142. Councilmember Kunz seconded the motion. The motion passed unanimously (7-0). MAYOR AND COUNCIL REPORTS STAFF REPORTS ~---------------------------------~-~ - Regular Meeting of the Milton City Council Monday, June 3 , 2 013 at 6:00 pm Pag e 6 of6 EXECUTIVE SESSION Motion and Vote: Councilmember Hewitt moved to go into E x ecutive Session to discuss land acquisition and pending litigation at 6:46 p .m. Councilmember Lusk seconded the motion . The motion passed unanimously (7-0). RECONVENE Motion and Vote: Councilmember Large moved to reconvene the Regular Meeting at 7:19 p.m. Councilmember Lusk seconded the motion. The motion passed unanimously (7-0). ADJOURNMENT (Agenda Item No. 13-143) Motion and Vote: Council member Large moved to adjourn the Regular Meeting at 7 :20 p.m . Councilmember Thunnan seconded the motion. The motion passed unanimously (7-0). After no further discussion the Regular Council Meeting adjourned at 7 :20 p.m. Date Approved: June 17,2013 . Sudie AM Gordon, City Clerk Joe LOCkwooQt STATE OF GEORGIA ) ) AFFIDAVIT RE: CLOSURE OF COUNTY OF FULTON ) OPEN MEETINGS ) CITY OF MILTON ) Personally appeared before the undersigned officer, duly authorized under the laws of the State of Georgia to administer oaths, JOE LOCKWOOD, who in his capacity as Mayor and the person presiding over a Council meeting of the CITY OF MILTON, and after being first duly sworn, certifies under oath and states to the best of his knowledge and belief the following: At a Regularly Scheduled City Council Meeting held on June 3, 2013, at 6:00 PM the Council voted to go into closed session and exclude the public from all or a portion of its meeting. The legal exceptions applicable to the exempt matters addressed during such closed meeting are as follows: [Check or initial as appropriate] 1. X discussion or voting to authorize negotiations to purchase, dispose of, or lease property; authorizing the ordering of an appraisal related to the acquisition or disposal of real estate; entering into contract to purchase, to dispose of, or lease property subject to approval in a subsequent public vote; or entering into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote pursuant to O .C .G.A, 50-14-3(b)( 1 )(B-E); 2. discussing or deliberating upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee or interviewing applicants for the executive head of the city with the vote on any such matter coming in public pursuant to O.C.G.A. 50-14-3(b)(2); 3. X attorney/client privilege in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved, pursuant to O .CG.A. 50-14-2(1). 4. other (explanation): I certify that the subject matter of the closed meeting or the closed portion of the meeting was devoted to matters of official business or policy, with the exceptions provided by law as set forth above. S~ORN TO AND SUBSCRIDED before m",,\\ CO A M ef"', thIS 3rd day of June, 2013. ~' ••·o·;M.i,"s ••• O..t\'~""""", " :'» ••' G S/o'. r 1:A ,.:-0 ••,," '}'. '-"0 ~ :: ~l NOl"",_ ~•• -z. ~ : en : ,,~'!\ : _ -<:<-...rQ.., .:IJ, _ -: .-\ ~7 "h t:; = " ~••~ ""(IC I ....... """" '. .. ~~ -:. ·~8. 20\!.... 0':"0u. ....... 0«'" My Commission Expires: "'1 ""TV G'e \,,,,11"",1""'\ Notary Public