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HomeMy WebLinkAboutMinutes CC - 04/14/2014 - MINS 04 14 14 REG (Migrated from Optiview)Regular Meeting of the Milton City Council Monday , April 14 , 2014 at 6 :00 pm PageJof12 This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form. This is an official record ofthe Milton City Council Meeting proceedings. Official Meetings are audio and video recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on April 14,2014 at 6:00 PM, Mayor Joe Lockwood presiding. INVOCATION Mayor Joe Lockwood CALL TO ORDER Mayor Joe Lockwood called the meeting to order. ROLLCALL Councilmembers Present: Council member Thurman, Councilmember Kunz, Council member Lusk, Councilmember Hewitt, Councilmember Longoria, and Councilmember Mohrig. PLEDGE OF ALLEGIANCE APPROVAL OF MEETING AGENDA (Agenda Item No. 14-082) Motion and Vote: Councilmember Longoria moved to approve the Meeting Agenda with the following changes: • Move all of the New Business Agenda Items to immediately following Reports and Presentations. . • Remove Agenda Item Number 14-091 , Approval ofthe Adoption ofthe City ofMilton Parks and Recreation Department 2014 Fee Schedule. Councilmember Mohrig seconded the motion. The motion passed unanimously (7-0). Regular Meeting of the Milton City Council Monday, April 14, 2014 at 6:00 pm Page 2 of 12 PUBLIC COMMENT (None) CONSENT AGENDA 1. Approval of the March 10,2014 City Council Work Session Meeting Minutes. (Agen da Item No. 14-083) (Sudie Gordon, City Clerk) 2. Approval of the March 17,2014 Regular City Council Meeting Minutes. (Agenda Item No . 14-084) (Sudie Gordon, City Clerk) 3. Approval of an Agreement between WorkZone, LLC and the City of Milton for the Purchase of Project Management Software. (Agenda Item No. 14-085) (Chris Lagerbloom , City Manager) 4. Approval of a Memorandum of Understanding between the Cities of Milton, Alpharetta, and Roswell for Unified Special Weapons and Tactics Team Operations. (Agenda Item No . 14-086) (Deborah Harrell, Police Chief) 5. Approval ofa Resolution and Contract for Acquisition of Right of Way for Project HPPOO-0007­ 00(313) State Route 372 (Crabapple Road/Birmingham Highway) Intersection Improvements. (Agenda Item No. 14-087) (Carter Lucas, Public Works Director) 6 . Approval of the Following Subdivision Plats: Name of Develo~ment Action Comments Blue Valley Phase I Final Plat Revision Change address of lot 67, show new location of Rosebay Trail, add landscape easement between Rosebay Trail and Waxmyrtle Road Blue Valley Phase II Deerfield Green Phase I Meadowood Highgrove Final Plat Final Plat Revision Minor Plat Final Subdivision Plat Revision Create four lots Revision of lots 231-240 Create three lots Revision of setbacks and zoning classification, update owner information, update contact information, removed utilities and easement on Lot 1, revised lot lines between Lots 3-4, 10-11 & 12-13 .... (A geuda Item No . 14-088) ..(Kathleen Field Communi ty Develop ment Dire ctor Regular Meeting of the Milton City Council Monday, April 14,2014 at 6:00 pm Page 3 of 12 7. Approval of a Memorandum of Understanding between the City of Milton and 33North Sports & Entertainment, L.L.C. to Provide a Strategic Plan for Creating a Corporate Partnership Program. (Agenda Item No . 14-089) (Chris Lagerbloom, City Manager) 8. Approval of a Second Intergovernmental Agreement between the City of Milton and Fulton County Board of Education for the Use of Northwestem Middle School. (Agenda Item No. 14-090) (Jim Cregge, Parks and Recreation Director) The following Agenda Item No. 14-091 was removed under Approval ofAgenda. 9. Approval of the Adoption of the City of Milton Parks and Recreation Department 2014 Fee Schedule. (Agenda Item No . 14-091) (Jim Cregge, Parks and Recreation Director) 10. Approval of a Construction Services Agreement between the City of Milton and Enviro Masters, Inc. for Asbestos Abatement at Bell Memorial Park. (Agenda Item No . 14-092 ) (Jim Cregge, Parks and Recreation Director) 11. Approval of a Parks and Recreation Agreement for Outside Providers between the City of Milton and the Art Lady. (Agenda Item No . 14-093) (Jim Cregge, Parks and Recreation Director) 12. Approval of a Parks and Recreation Agreement for Outside Providers between the City of Milton and Blaze Sports America, Inc. (Agenda Item No . 14-094) (Jim Cregge, Parks and Recreation Director) 13. Approval of a Parks and Recreation Agreement for Outside Providers between the City of Milton and Wacky Schoolers, Inc. (Agenda Item No . 14-095) (Jim Cregge, Parks and Recreation Director) 14. Approval of a Parks and Recreation Agreement for Outside Providers between the City of Milton and NFL Youth Football League, Inc. (Agenda Item No. 14-096) (Jim Cregge, Parks and Recreation Director) Motion and Vote: Councilmember Lusk moved to approve the Consent Agenda with the deletion of Agenda Item No. 14-091, Approval ofthe Adoption ofthe City ofMilton Parks and Recreation Department 2014 Fee Schedule. Councilmember Thurman seconded the motion. The motion passed unanimously (7-0). Regular Meeting of the Milton City Council Monday, April 14 , 20]4 at 6:00 pm Page 4 of 12 REPORTS AND PRESENTATIONS 1. Patriots Day Proclamation Presented to the Sons of the American Revolution. (Presented by Councilmember Bill Lusk) 2. Proclamation Recognizing Arbor Day. (Presented by Mayor Joe Lockwood) FIRST PRESENTATION (None) PUBLIC HEARING ALCOHOL BEVERAGE LICENSE APPLICATIONS 1. Consideration of the Issuance of the Addition of Wine Package to an Existing Alcohol Beverage License for All About Spirits, Inc. dba All About Spirits, Located at 15840 Birmingham Highway, Suite B , Milton, GA 30004. The Applicant is Tana Coleman for Package Retail -Wine (in addition to existing Distilled Spirits Package Retail). (Agenda Item No. 14-097) (Stacey Inglis, Assistant City Manager) Stacey Inglis, Assistant City Manager This item is simply adding wine to the applicant's already existing distilled spirits package retail license. She would have had wine when she first opened her business, however, there was an agreement between her and her landlord that she would not sell wine because the landlord is the owner of the gas station and he also sells wine. He is now allowing her to sell wine. Motion and Vote: Councilmember Hewitt moved to approve Agenda Item No . 14-097. Councilmember Longoria seconded the motion. The motion passed unanimously (7-0). 2. Consideration of the Issuance of an Alcohol Beverage License for Sequoia Golf Manor, LLC, dba The Manor Golf & Country Club Located at 15951 Manor Club Drive, Milton, GA 30004 . The Applicant is Robin Spradlin for Consumption on Premises -Wine and Malt Beverages. (Agenda Item No. 14-098) (Stacey Inglis, Assistant City Managef~ Stacy Inglis, Assistant City Manager This is a new owner that is requesting to go through the process of obtaining their license. They have followed all of the rules and regulations. I recommend approval. Regular Meeting of the Milton City Council Monday, April 14, 2014 at 6:00 pm Page 5 of 12 Motion and Vote: Councilmember Mohrig moved to approve Agenda Item No. 14-098. Councilmember Kunz seconded the motion. The motion passed W1animously (7-0). 3. Consideration of the Issuance of an Alcohol Beverage License for Sequoia Golf Manor, LLC, dba The Manor Golf & Country Club Located at 15952 Manor Club Drive, Milton, GA 30004. The Applicant is Robin Spradlin for Consumption on Premises -Wine, Malt Beverages, and Distilled Spirits. (Agenda Item No . 14-099) (Stacey Inglis . Assistant City Manager) Stacey Inglis, Assistant City Manager This is a new owner who is located at the tennis courts behind the clubhouse. The previous agenda item was for the clubhouse and this is for the tennis courts. Since they have two different addresses then two applications are required. Motion and Vote: COW1cilmember Kunz moved to approve Agenda Item No. 14-099. COW1cilmember Thunnan seconded the motion. The motion passed W1animously (7-0). ZONING AGENDA (None) UNFINISHED BUSINESS All ofthefollowing New Business Agenda Items were moved by Motion and Vote to immediately following Reports and Presentations. 1) NEW BUSINESS 1. Consideration of a Resolution Appointing a member to the City of Milton Board of Zoning Appeals for District 3/Post 2. RESOLUTION NO . 14-04 -295 (Agenda Item No . 14-100) (Mayor Joe Lockwood) Rick Mobrig, Councilmernber I would like to thank Rita Young for her years of service on the Board of Zoning Appeals. I would like to nominate Sumeet Shah to replace Rita Young. He has been a resident of Milton since 2009. Regular Meeting of the Milton City Council Monday, April 14,2014 at 6:00 pm Page 6 of 12 He graduated from the University of South Carolina in 2000 with a B.S. in FinancelMarketing and Management. He was employed with several financial companies before he decided to go back to school to get his law degree. He received his J.D. from Florida Coastal School of Law in May 2008 and has been practicing law since 2009. He currently owns his own law practice, Shah Legal Group based in Alpharetta. He is a member of the Alpharetta Rotary Club, The Young Lawyers Division Community Services Committee and serves on the Florida Coastal School of Law Board of Directors. Motion and Vote: Councilmember Mohrig moved to approve Agenda Item No. 14-100 appointing Sumeet Shah to the Board of Zoning Appeals for District 3/Post 2. Councilmember Longoria seconded the motion. The motion passed unanimously (7-0). 2. Approval of an Inter-Agency Agreement between the City of Milton, Georgia and the Greater North Fulton Chamber of Commerce, Inc. d/b/a Progress Partners North Fulton Atlanta to Implement Certain Economic Development Related Sections of the Strategic Plan. (Agenda Item No . 14-101) (Bill O'Connor, Economic Development Manager) Bill O'Connor, Economic Development Manager As we have discussed in the past, it is necessary for Milton to have a regional approach to economic development and to build relationships with everyone who can help Milton move ahead. As a result, we have built good relationships at the state level, the Metro Atlanta Chamber of Commerce, and the local level. The Greater North Fulton Chamber of Commerce is focused on building industry in the six cities that consists of the North Fulton area. Progress Partners is an initiative of the Greater North Fulton Chamber of Commerce which advocates for the six cities. We have been a part of Progress Partners for about four years. We are asking you tonight to renew our membership with Progress Partners. I have been very impressed with this group. They have monthly meetings with representatives from all the cities where we share ideas and concerns to help the North Fulton area. I would like to introduce Brandon Beach, State Senator, who is also the President of the Greater North Fulton Chamber of Commerce. Brandon Beach, President of the Greater North Fulton Chamber of Commerce I have been with the Chamber for eleven years. Eleven years ago, companies were moving to North Fulton as fast as we could get their permit and move them into a building. The area was booming with growth. However, in 2008-2009, the phones stopped ringing and we had to make some fundamental changes. Regular Meeting of the Milton City Council Monday, April 14,2014 at 6:00 pm Page 7 of 12 We had to be more aggressive and pro-active in encouraging businesses to move to North Fulton. So, we created Progress Partners to focus on retention, business expansion , and recruitment of new businesses. One of the first things I learned was that our competition was not Gwinnett and Cobb counties; our competition was Charlotte, NC, Jacksonville, FL, Tampa, FL, etc. Big companies were looking at those locations instead of Georgia. Each of the six cities are unique but when they are all put together we have a lot to offer. The advantages to Milton of being a member of Progress Partners are: You have access to CoStar and our research for the city staff. Education Workforce Development Involved with GCT, Roswell United Methodist Church job networking, the Board of Regents and QuickStart. For Regional Economic Development we work with ARC, TAG, and the Innovation Crescent. Regional Marketing efforts include Georgia Trend, the Atlanta Business Chronicle. We have a business retention and expansion program. We are also very involved in infrastructure as well as with the North Fulton Community Improvement District (NFCID). We also have very close relationships with several Real Estate companies. Many of the larger corporations seek Real Estate companies for their relocation needs before contacting the state. The state of Georgia has become a big place to film movies. Movie industries are rapidly moving here because of our tax credits. One of Governor Deal's big projects is improving the GA 400 and 285 interchange which will greatly improve transportation issues in North Fulton. In addition, we have just been approved to install an interchange at GA 400 and McGinnis-Ferry which will also improve traffic in the region. In addition to Milton, the cities of Roswell and Alpharetta are currently members. We are encouraged that Johns Creek and Sandy Springs will join soon. We also have memberships from businesses and individuals. North Fulton is the Technology Capital of the Southeast and we are continuing to work hard every day to bring businesses to this region. Motion and Vote: Councilmember Longoria moved to approve Agenda Item No . 14-IOl. Councilmember Mohrig seconded the motion. The motion passed unanimously (7-0). 3. Consideration of an Application for the Abandonment of all Public Rights of Way within the Crooked Creek Subdivision. (Agenda Item No. 14-102) (Carter Lucas. Public Works Director) Carter Lucas, Public Works Director We have received an application for the abandonment of the road in Crooked Creek Subdivision. Under our current process, once we receive the application it goes before a hearing of the Mayor and City Council to consider the acceptance of the application. This does not affect any future determination of whether the right-of-way should be abandoned. This merely allows the application to continue through the process. Regular Meeting of the Milton City Council Monday, April 14,2014 at 6:00 pm Page 8 of 12 The main reason we go through this process is to be fair to the applicant because there is a great deal of work involved in abandonment of a right-of-way. Ifwe approve to accept the application, it is the applicant's responsibility to demonstrate that the right­ of-way does not have any substantial public purpose or that its removal from the municipal street system is in the best interest of the public. They must demonstrate that one of those conditions has been met. Motion and Vote: Councilmember Lusk moved to approve Agenda Item No. 14-102. Councilmember Thunnan seconded the motion. The motion passed unanimously (7-0). 4. Consideration of a Professional Services Agreement between the City of Milton, Georgia and Laurel A. Florio for Land Conservation Consulting Services. (Agenda Item No. 14 -103) (Chris Lagerbloom, City Manager) Chris Lagerbloom, City Manager I am bringing this item before you after meeting with each of you individually about this topic. This contract is the first step in Milton taking the lead on the conservation preservation initiative. Our strategic plan includes preserving open space so I would like us to take the initiative to establish what that looks like going forward. We have someone in our community that has spent most of her life working with conservation issues. Her name is Laurel Florio and we would like to hire her for the next three months to help us with conservation issues She will help us protect the character of Milton. Councilmember Mohrig What would you like the end result of this investment to be? City Manager Lagerbloom I would like to have some benchmarks established and identify the land we would like to preserve in Milton. Councilmember Longoria Will this plan get integrated into our Comprehensive Land Use Plan? What layer is this in the overall plan? This seems to me like we are adding on pieces to something we already have a plan for. City Manager Lagerbloom The Comprehensive Plan has a Future Land Use Map in it. It refers to the future use ofland regarding zoning. This consultant would help us identify land in regards to the development of it or whether or not it could potentially be preserved. Councilmember Longoria I understand that this could be good work and beneficial to us. However, we had a huge outpouring of individuals who volunteered their time and expertise to help us develop strategy documents and land use Regular Meeting of the Milton City Council Monday, April 14,2014 at 6:00 pm Page 9 of 12 plans. I would hate to see us discount any of that work and then tum around and pay for work that has already been done. I am not convinced that we need to take this step right now. City Manager Lagerbloom If the council is comfortable with the Land Use Plan as it exists today, without a layer identifying conservation plans, then I am okay with that. This consultant 's work will not conflict with all of the work that has already been done. It will just enhance the plan that we already have. Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 14-103. Councilmember Hewitt seconded the motion. The motion passed unanimously (7-0). MAYOR AND COUNCIL REPORTS STAFF REPORTS 1. Discussion of City Website. (Jason Wright, Communications Manager) Jason Wright, Communications Manager I would like to give you some background on why we are requesting a new website. In journalism, Pew is the gold standard for all media research. According to the Pew Research Center: • 48 percent of Internet users have looked for information about a public policy or issue online with their government (2010). • 46 percent have looked up what services a government agency provides (2010). • 48 percent of adults directly take part in a civic group or activity (2013). • 34 percent engaged with elected officials via online methods (2013). This confirms that our focus needs to be online. The website that we currently have consists of: • Originally HTML pages updated by CH2M HILL OMI Web master. • GovOffice CMS launched September 2010. • It consisted of nine months of content creation and took four months to build. • During the first month there were 12,000 hits . • As of February 2014, we are receiving 82,605 hits per month. This growth is due to social media . Milton uses a spoke model as shown on the following diagram: Regular Meeting of the Milton City Council Monday, April 14,2014 at 6:00 pm Page 10 of 12 /~2 , ~ t M ILTO N ~ t yOU ~· ·/' flick r This means that every time we send out any type of communication, it tells the user to refer back to our website. Part of this model is the concept of home base versus outposts. In other words, we can't control what happens on Twitter, Facebook or YouTube. They give us a free tool and we utilize it. We can control what happens on our website . So, we should put our effort and funding into our website. The current issues that we have with our website are: • Extremely unreliable system • Very slow updates • Customer service lacking • No payments • No social infrastructure • Upgrades slow to non-existent I have been researching this problem for the past year. So, some of our solutions are as follows: • GovOffice is known as a low-cost, low service provider. This worked when we initially became a city but we need a better quality provider now. • Civic Plus is very popular among cities and consistently wins awards. • Other companies offer lower quality municipal sites. • Boutique companies are not well versed in government needs. Ifwe choose Civic Plus, they service the following counties and have 40 plus clients in Georgia (1,600 total): • Charlton County • Hinesville • Augusta • Athens-Clarke County • Savannah • Lowndes County They specialize in building custom municipal government sites. They do not work from templates. I would like our site to look very similar to the Peachtree City website. They have multiple content areas. With all the projects we have starting soon such as the new City Hall and updating Bell Memorial Park, we need several content areas to put current information. Regular Meeting of the Milton City Council Monday, April 14,2014 at 6:00 pm Page 11 of 12 The overview of the project is as follows: • It will be a 5-month process • Consulting (4-5 weeks) • Build (3-5 weeks) • Testing (3-4 weeks) • Training (3-4 weeks) • Launch (3-4 weeks) Civic Plus will come to our office for the training and launch aspects of the project. I will be project manager and work with departments. The functionality that we will buy with this standard, which we do not currently have, is as follows: • Responsive design -meaning it will look the same regardless of the device you are using. • Citizen Request Tracker • Community Voice • ePayment Center • Facilities and reservations • License and permits • Online forms • Real Estate Locator • Director blogs • Streaming video (if needed) • Emergency notifications (if needed) • Redesign at 4 years Our current site cost $10,000 to build with $1,800 maintenance cost for 2 GB of space. This site will cost $49,000 with an $8,000 maintenance cost for 10 GB of space. However, the potential cost savings are Granicus and Code RED. The benefits of hiring Civic Plus to build a new website are: • Brand -reinforces the brand experience; working with the City of Milton is easy and seamless. • Residents -they will have a complete online presence with an easy, beautiful site • Staff-could possibly reduce some duties by streamlining • Elected officials - a better site builds confidence in community and there is potential for the next generation connection Regular Meeting of the Milton City Council Monday, April 14 , 2014 at 6 :00 pm Page 12 of 12 EXECUTIVE SESSION (None) ADJOURNMENT (Agenda Item No. 14-104) Motion and Vote: Councilmember Lusk moved to adjourn the Regular Meeting at 8:00 p.m . Council member Kunz seconded the motion. The motion passed unanimously (7-0). After no further discussion the Regular Council Meeting adjourned at 8:00 p.m. Date Approved: April 28 , 2014. Joe LOCk'1lYOr