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HomeMy WebLinkAboutMinutes CC - 09/28/2014 - MINS 09 28 14 SC (Migrated from Optiview)Special Called Meeting of the Milton City Council Monday, September 29,2014 at 6:00 pm Page 1 of 12 This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings. Official Meetings are audio and video recorded. The Special Called Meeting of the Mayor and Council of the City of Milton was held on September 29, 2014 at 6:00 PM, Mayor Joe Lockwood presiding. CALL TO ORDER Mayor Joe Lockwood called the meeting to order. ROLLCALL Councilmembers Present: Councilmember Thurman, Councilmember Kunz, Councilmember Lusk, Councilmember Hewitt, and Councilmember Mohrig. Councilmembers Absent: Councilmember Longoria. PLEDGE OF ALLEGIANCE APPROVAL OF MEETING AGENDA (Agenda Item No . 14-273) Motion and Vote: Councilmember Mohrig moved to approve the Meeting Agenda with the following changes: • Add an Executive Session to discuss Land Acquisition, Potential Litigation, and Litigation . Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting. PUBLIC COMMENT (None) CONSENT AGENDA (None) REPORTS AND PRESENTATIONS (None) Special Called Meeting of the Milton City Council Monday, September 29,2014 at 6:00 pm Page2ofl2 FIRST PRESENTATION (None) PUBLIC HEARING (None) ZONING AGENDA (None) UNFINISHED BUSINESS 1. Consideration of an Ordinance to Amend Chapter 2, Article VI, Division 13, Fund Balance Policy -To Modify How the Minimum Fund Balance and Surplus Fund Balance are Detennined and to Redefine How Surplus Fund Balance Can be Used. (Agenda Item No.1 4-246) ORDINANCE NO. 14-09-220 (First Presentation at September 8, 2014 Regular Council Meeting) (Moved by Motion and Vote on 9.22.14 to September 29, 2014 Special Called Council Meeting) (Stacey Inglis, Assistant City Manager) Assistant City Manager Stacey Inglis • In the Fund Balance Policy the way it is currently written it includes outgoing transfers as a factor in detennining the Minimum Fund Balance and the Surplus Fund Balance and it became apparent during one of our work sessions on the budget that this should be removed as part of the calculation. • It also changes how the Fund Balance Surplus Funds can be used. Currently it states "one-time expenditures that are nonrecurring in nature and which will not require additional future expense outlays for maintenance, additional staffing or other recurring expenditures." Since most capital outlays impact the operational budget we are removing that language. • I will be happy to answer any questions. Motion and Vote: Councilmember Thunnan moved to approve Agenda item No. 14-246. Councilmember Kunz seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting. 2. Consideration of an Ordinance to Adopt Amendments to the Fiscal 2014 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agend~l Item No. 14-248) ORDINANCE NO. 14-09 -221 (First Presentation at September 8,2014 Regular Council Meeting) Special Called Meeting of the Milton City Council Monday, September 29, 2014 at 6:00 pm Page 3 of 12 (Public Hearing at September 22,2014 Regular City Council Meeting) (Moved by Motion and Vote on 9.22.14 to September 29,2014 Special Called Council Meeting) (Stacey inglis, Assistant City Manager) Assistant City Manager Stacey Inglis • As we discussed in the last council meeting with the public hearing, the budget amendments at the end of fiscal year simply revise departmental budgets and interfund transfers based on activity-to-date and future projections. • One change has occurred. One member of our Finance Department retired and he was not with us for the full seven years so he did not officially retire from the City of Milton to receive the full actual pension but he did leave the City of Milton. It is Rick Pearce and I believe he worked here six years and he had a vacation payout that we did not anticipate in the budget so I had to include some amendments in there to include the cost of the payout. • The total amount we are actually amending the budget tonight would be $1,497,350 for revenue appropriation increase and expenditure appropriation increase would be $1,397,323. The net increase to fund balance would be $100,027. • The total amendment to the Finance Department that was increased was $4,782.00 and that is all in salaries and benefits. • I will be happy to answer any questions. Motion and Vote: Councilmember Hewitt moved to approve Agenda item No. 14-248. Councilmember Mohrig seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting. 3. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2015 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No . 14-249) ORDINANCE NO. 14 -09-222 (Discussed at August 11,2014 Council Work Session) (Discussed at August 23,2014 Special Called Work Session) (First Presentation and First Public Hearing at September 8, 2014 Regular Council Meeting) (Second Public Hearing at September 22,2014 Regular City Council Meeting) (Moved by Motion and Vote on 9.22.14 to September 29,2014 Special Called Council Meeting) (Chris Lagerbloom, City Manager) City Manager Lagerbloom • The budget consists of three things: maintenance and operating expenses, capital projects, and new initiatives. • The budget this year that's presented to you balances at $24,386,240. • There is a transfer out into the capital projects fund. • Like in the prior years we have gone through the budget and tried to anticipate what it takes to maintain and operate the city day-to-day and that is what is captured in the maintenance and operating budget. You will see it in your budget document that it works by department so that it is easy to highlight which departments have what funding allocated. As in prior years once we start to hone in more specifically group insurance or other type things, it is spread upon departments. It might be spread equally at this point in the budget process but it Special Called Meeting of the Milton City Council Monday, September 29 , 2014 at 6:00 pm Page 4 of 12 will be distributed to departments through budget amendments that you all will have to approve later in the fiscal year. Capital Improvement Plan • There is a seven year CIP this year instead of a five year CIP. • CIP will be amendable year-to-year. • Dollars will continue over from one year to the next because projects like dollars as opposed to fiscal length dollars. • CIP is proposing the complete necessary funding to build a City Hall facility by 2017 which is when we would move half out of this building. As you know that land is acquired and we are simply ready to start the construction when the plans are done. • There is one change to this budget and I will highlight it now for you and the public. I added a line in the Capital Improvement Plan to account for Land Conservation Transactions. We need funding allowed here to incentivize some of these transactions to occur. This is sufficient funding to allow at least 2 - 3 transactions to occur within this fiscal year. We received the Green Conservation Plan that was delivered last Monday and I think we are ready to execute on it. $300,000.00 has been programmed for Land Conservation Transactions. Councilmember Hewitt Is that more so for facilitation of different things , that's not line items for purchasing potential properties , it's more funding? City Manager Lagerbloom That is right. This is not an owning fee , this would be to incentivize the transactions by potentially handling some of the upfront costs that go along with a conservation deal so that ultimately a transaction could close and we believe the best avenue is for land trust than to hold that easement. Councilmember Hewitt Thank You. City Manager Lagerbloom Moving through the Capital Plan, we believe expenses to have been reduced. We reduced the Capital Plan. One of those is highlighted in the Public Safety Radio System Communications where we have honed in on the cost of that equipment, as such you can see that we reduced and took out dollars from that line item to right size it as that project comes to completion. In the Police , Fire and Administration Departments we believe it is approp r iate to program vehicle replacement reserve dollars so when we need to replace our assets we can do that with accumulated finances that don't accumulate in that specific year. This is based upon a depreciation scale and replacement plan that exists in all departments between now and this plan year of 2021. Fire Department • Maintenance needs at existing facilities, as well as, a design and plan for a Live Fire Training Facility. One if built will allows us to receive some substantial ISO credits as well as train our firefighters here locally . • Fire Department has an apparatus and vehicle replacement which are large numbers and I responded (via email) to Council member Thurman 's great question as to how big that Special Called Meeting of the Milton City Council Monday, September 29, 2014 at 6:00 pm Page 5 of 12 number was and why it was that big. I have included the email and hope you have had the opportunity to look at the replacement schedule we have put together based on age, miles, use, average life use of our vehicles, etc. and it will better describe how we got to that number. • Replacement of Fire Station 42. That building is almost 20 years beyond its useful life. It is being held together with band-aids and duct tape. It would be well served to look at replacement either at that location or another location in the near proximity. Not in this fiscal year but in the one coming up. • In this fiscal year, we are recommending that we acquire a Fuel Management System, to track and measure what departments are using what fuels. Until we measure it at a department level we really can't affect the outcome. Public Works Department • Hopewell and Birmingham Road this year would fully fund and be able to move toward construction. • Pavement Management line item is appropriate for us to maintain the PCI that we have agreed to at this point and keep us on track. • I want to highlight a fairly substantial capital match this year at Intersection Crabapple at Birmingham which is $736,000. This capital match fund is a fund that will return around $2,500,000 which is a real good investment. • Also I want to highlight incorporation of the Green Road into the Crabapple overlay area because it is shown in all the Crabapple overlays. Quick way to do that and add to the safety of that community is to continue the street lighting project down Crabapple Road and up Green Road between Crabapple and Arnold Mill. We swapped out to Sawnee EMC as opposed to Georgia Power and we are recommending funding this year of $80,000 to be able to continue and complete that street lighting project. Parks Department • We do fund in this budget year the Broadwell Park Pavilion making it a usable community park off of Broadwell Road . • Bell Memorial Park Renovations will be complete this next fiscal year and open to the public. We can talk about that funding if we need to but that would be Debt Financing through our revenue bond. City Manager Lagerbloom Do you have any questions about the Capital Projects as they have been presented this year or any priorities suggestions that would suggest that we have not prioritized the Capital Projects according to council desire? Mayor Lockwood Questions? Councilmember Kunz Quick question on the very bottom about the Gateway Signage and Historic Markers, we don't have anything until 2016, nothing next year? City Manager Lagerbloom Special Called Meeting of the Milton City Council Monday, September 29, 2014 at 6:00 pm Page 6 of 12 That is the continuation of the funding. We have some previously allocated dollars to allow us to take it in a phase approach . It's not that we don't suggest we need more money, we just don't need it this next fiscal year. Councilmember Kunz OK. City Manager Lagerbloom One of the other things we look at every year after we work through the maintenance and operating as well as our Capital Projects is we look at what new initiatives might fund that would give the city an added service enhancement, a better return on our investment, or a better deployment model. There are always new initiative requests that are brought and we evaluate them against what we believe is the priority based on the Capital Projects and try to find a good balance based on those requests and good data. A couple of initiatives that were brought forward this year that I am supporting and would recommend and would ask you to support as well are: Staffing Enhancements • Police -Recommended funding for two additional police positions. • Communication Department -Addition of a Public Outreach Coordinator. Even though you see dollars in there for $64,000, there are multiple things that come in there at that expense. It is budgeted at this point at $45,000 staff position, which would be an entry level positon with a benefit mUltiplier attached to it. This is one of those positions as Milton grows and wants to have events on a regular basis, almost a weekly basis (like Alpharetta does), will allow us to move in that direction. There is an assortment of different things that puts us on the cutting edge in this department of being a leader and how we interact, and how we find ways to interact with our citizens and places where they want to be interacted with. I can highlight a bunch of options if you want to go into that detail but this modification and purposed enhancement to the Communication Department will have us out there finding ways to meet people and interact with people that we have not done up to this point. Councilmember Lusk Have we written a job description for that position? City Manager Lagerbloom The Public Outreach Coordinator, yes because it would fit into a job description that similarly exists today. Councilmember Lusk How is that going to differ from what Angela Thompson is doing now? City Manager Lagerbloom It is a different enhanced vision than what Angela would do. Instead of what Angela does now on a daily basis 100% of her time, I would like to see some of that event coordination happen with somebody different so that I could use and enhance our abilities with Angela. Angela would fit into more of a role that Jason plays today. More press release writing, social media interaction, there is a transition shift as opposed to say it is going to be duplicative of something happening today. I see in Angela a skill set that we can capitalize on a bigger scale and that is why I see some different roles filled in that same department. Again, I don't want to get bogged down in that we are calling the Communication Special Called Meeting of the Milton City Council Monday, September 29, 2014 at 6:00 pm Page 7 of 12 Department because I think that is a tenn we inherited early on and everybody who had a CH contract got a communication person and I have all sorts of ideas what to call this department. Councilmember Lusk Is this more like a Janet Rodgers position? City Manager Lagerbloom No, I don't think so because Janet is the CEO of the CVB. That is more of a tourism based, which is more go out and get conference type organizations, so I don't think I would equate that to this. Councilmember Lusk More of a Kim Dodson? City Manger Lagerbloom Maybe more focus on that if we want to relate it to a face we recognize. Mayor Lockwood I want to make a comment. I am a big proponent of this. Our second year of city hood I was interviewed with all the other mayors of the new cities and one of the questions was "What are you most proud of or your accomplishments that your city has done?" I went last and everyone had said something about their infrastructure, fire department, etc. After I answered, everyone was saying I wish I had thought of that one. I said we have done all the stuff like the bricks and sticks but I have really noticed that I am the most proud of the sense of community that I feel now from our citizens that are getting involved in each event we have. People are more excited about being a Milton resident and bringing people to visit. It was intangible but you kind of could feel it. I think that is one thing that a lot of our communities around us are starting to get jealous of now just that intangible we are part of Milton. As these guys can tell you, I am always coming up with ideas of doing this and that and they say we can't get to this or that so I feel this is a big identity that Milton has and we can serve a need there and really boast our community. And also what Chris says that we have some really talented people who are exploding with ideas and can take us to the next level. It is amazing to hear what some of our neighboring cities and counties are saying about us because we are doing all this cutting edge stuff and their citizens are saying why can't we be more like Milton. Anyway, I just wanted to say this is something I really support. Councilmember Hewitt I have gotten through a quarter of For the Love of Cities book and I see this department as being the day to day conduit for us to harness the energy of our citizens who want to be part of it and I fully support moving through with this. I feel that this department has been the shining star and I have had the opportunity to work with them on some different things and I think it is something that will help our city to continue to be a place where people are proud to call home and be a part of. City Manager Lagerbloom Wish I could have said it in that way. Perfect. One other thing I wanted to highlight, to that, I envision this department doing, is to reduce the number of lines at City Hall waiting on certain processes. One thing we are looking at and will be a focus and direction of this department is to tum our interacting into an online experience, if the person wants that. If you are sitting at home and want to interact with the city but do not want to come down here, there is no reason in 2014 why we can't make your interaction experience with us in a purely electronic environment. There are still people who want to come and talk and we still want those people to be here. But this will be one of the immediate and key focuses that Special Called Meeting of the Milton City Council Monday, September 29, 2014 at 6:00 pm Page 8 of 12 you will see results with. We will be transitioning toward getting things into that more interacting environment so we could almost take City Hall to the community rather than them coming to us. Mayor Lockwood Any questions or comments? City Manager Lagerbloom One other enhancement is the balancing and structuring of City Operations and it making us 1) balance but 2) setting us up for future success, therefore needing someone to focus on the operation of the city and the role of assistant manager. Carter Lucas is uniquely positioned to fit very nicely into that role and that is a recommendation that the council would support. This allows us to bring in a more entry level person into the Public Works Department who can take up some of the field work. We are not proposing to bring in another top manager but to utilize our existing staff under Carter's continued leadership and direction. One other item for your consideration which is not an enhancement or deployment to our staffing is the transition and migration of our technology services into a more cloud based environment. It is important to do now as we begin to start to move out of this facility to our new facility . It is easier to design the new facilities so that we can have this deployment and it's easier to move them into a new facility. I can go into all sorts of detail about the security and safety enhancements as well as the disaster recovery as well as the bench strength and the support that comes along with the private sector as you enter into this type of arrangement. When you have an IT staff of one person and he needs to go on vacation to recharge his batteries, you don't have a lot of bench strength. We were buying the supplemental help when we needed it from the City of Johns Creek IGA on a per day basis so it wasn't as if we had one IT person and no backup plan. We no longer would need that with this deployment model and we would have assistance of the private sector in that backup model. Councilmember Lusk While we are on that topic, did I see a line item in here for Nick O ' Day? City Manager Lagerbloom I don't know if it would have been specifically called out as that. We would still have our intergovernmental agreement with Johns Creek for GIS services, which is what Nick would do. Sometimes GIS gets lumped into IT partly because they just use a computer and they use it very well. It really is more a planning tool and should be captured in its own spot. If that is included in here in that capacity it would be with the IG, with Johns Creek. We will take a look at that. Police Department • Body Worn Cameras -The world of law enforcement is moving to body worn cameras and it doesn't pay for us to fight that movement. If we have incident where the in-car camera did not cover and we can go back to the body worn camera it will more than pay for the investment and supplying it with our officers. It is the right statement showing we are not concerned with what we record from the vehicle and we are not concerned with the face to face interaction. Councilmember Lusk Talking about cameras, have we included anything in here about expanding the License Tag readers? Special Called Meeting of the Milton City Council Monday, September 29,2014 at 6:00 pm Page 9 of 12 City Manager Lagerbloom I think we are good with what we have there right now. We could put them in on every car. I don't have this in here this year. I didn't have a request from the Police Department for any additional units. Councilmember Lusk How have we paid for the units that we have in the cars? City Manager Lagerbloom They were purchased out of the general fund. Councilmember Lusk OK. City Manager Lagerbloom I haven't done anything and I guess I could, although it is a way of using a revenue offset and any citations which they might have generated. You have to be careful about doing that because we are out there to change behaviors and take criminals off the street. We really don't look at it from a revenue focus but the reality of the world is that there is a revenue impact whenever you put something like that into the field. Mayor Lockwood OK. City Manager Lagerbloom A couple of safety things in the Fire Department as well I want to mention. A large focus on well ness is within the Fire Department. The Fire Department from top to bottom does not pay an added material surcharge on any of our firefighters uniforms. There is not a fire department in this area that can tell you that. Once you get above a certain number of X's (XL, XXL) you start to have to pay a surcharge because it's more expensive when you get into the larger sizes. We have got a fire department that even the vendor said, this is the only department he has ever dealt with where there was not an added fabric surcharge for any of our uniforms. That is a testament to their fitness level and when they come and ask for cardio machines, that it is really going to something that is producing a tangible result. Having said all that, Council, budget is a labor of love and balance of priorities, did we get it right, did we get it wrong, what could we do it better, how can we do it better next year. This one has been no different, there has been hours and hours of work put into this and a couple of hours of lost sleep as well. We know every line and every item and it's a pleasure to present it to you and happy to answer any questions. I'm happy to talk through any priorities and would appreciate your support. We hope we can continue to do good things for Milton with a good sound budget. Thank you for allowing us to bring it forward. Mayor Lockwood I want to say I know how much hard work it is and it is such a moving piece. Also as you are presenting it to us, it has had so many fingers in it and is so spread out with all our city and departments. So I commend all you guys, especially Stacey and Chris, everybody that's involved, every department head and the staff. Anybody have any comments or constructive criticism for us in the audience? City Manager Lagerbloom ------~-- Special Called Meeting of the Milton City Council Monday , September 29, 2014 at 6:00 pm Page 10 of 12 I would be open to it. This has been a combined effort between our entire staff. I welcome any comment. Mayor Lockwood Anything, do you want to add ... constructive criticism you would like to add? Councilmember Hewitt I just have a question . On the fire truck we have on contract that is on hold, I mean the piece of apparatus , where is that and do we still have monies to pay on that? City Manager Lagerbloom Yes, we are still under contract with that piece of fire apparatus. The company has indicated it has done some engineering stuff and at some point we might end up in some litigation . I hope not. They have identified what they think is a fix, I guess now it is a process to determine what 10 years of worth of wear does to something and try to replicate that in a matter of months so you can see if something would fail in the future. Apparently, I heard from the chief last time he was there to take a look at the equipment itself, rather than it being referred to as Milton's Fire truck it was referred to as the "Truck built to Milton Spec", which is a very different mindset to be in when you are a vendor. So I don't know if we will ever see that truck delivered to Milton . If we do, it will be because we are confident it is safe, but if we can 't get there, we back out of there and go a different direction . Because that was a contract you all allowed us to award based on a piggy back , it is not as though we have a competitive process and we can go back and pick vendor number 2, so we would end up having to do a process to get to a different deliverable if we choose not to go this route. Mayor Lockwood Questions, comments? Thank you very much do we have a motion? Motion and Vote: Councilmember Hewitt moved to approve Agenda item No. 14-249. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting. NEW BUSINESS (Non e) MA YOR AND COUNCIL REPORTS STAFF REPORTS City Manager Lagerbloom With respect to the Providence Park matter, the county has taken no action and our staff (city manager and city attorney) has asked officially for a meeting with both the county manager and county attorney. Special Called Meeting of the Milton Cit y Council Monday , September 29, 20J4 at 6:00 pm Page 11 of12 Our thought process is before we bring any type of offense litigation, which we are certainly prepared to do, we would really like to give the county attorney one opportunity to explain to us why the taxpayers of both Milton and Fulton county should be involved in both sides of this potential lawsuit. It is really quite frivolous and quite silly. We will find out what the county's position is through that litigation but we feel we at least owe Mr. Wear the opportunity, if he will come to a meeting , to let us know why he feels they are taking this position . We will be meeting the next three weeks in a row and I will update you. Councilmember Lusk Dwight made some references to sister cities in his letter, I didn't quite pick up on that ? City Manager Lagerbloom I think he meant sister governments. One other thing I wanted to hand out to you tonight. I want to thank you for adopting the budget tonight. I asked Jason to print this out and it may give you a quick idea on how our website has tools to help communicate to the public in real time. This is a budget synopsis Jason has put together in a very good visual. If you had no idea about what Milton did, you could go to this visual via our website and really understand the highlights of what this budget contained . This visual of the budget will go up on our website tonight so this is the real time and interactive we were talking about earlier. EXECUTIVE SESSION Motion and Vote: Councilmember Lusk moved to go into Executive Session to discuss Land Acquisition , Litigation, and Potential Litigation at 6:46 p .m . Councilmember Kunz seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting. RECONVENE Motion and Vote: Councilmember Thurman moved to reconvene the Regular Meeting at 7: 13 p.m. Councilmember Kunz seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting. ADJOURNMENT (A genda Item No. 14-274) Motion and Vote: Councilmember Mohrig moved to adjourn the Regular Meeting at 7: 18 p.m. Council member Hewitt seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting. Special Called Meeting of the Milton City Council Monday, September 29, 2014 at 6 :00 pm Page 12 of 12 After no further discussion the Regular Council Meeting adjourned at 7: 18 p.m. Date Approved: November 3, 2014. Sudie AM Gordon, City Clerk JOeLOC ~ STATE OF GEORGIA ) ) AFFIDA VIT RE: CLOSURE OF COUNTY OF FULTON ) OPEN MEETINGS ) CITY OF MILION ) Personally appeared before the undersigned officer, du Iy authorized under the laws of the State of Georgia to administer oaths, JOE LOCKWOOD, who in his capacity as Mayor and the person presiding over a Council meeting of the CITY OF M ILION, and after being first duly sworn, certifies under oath and states to the best of his knowledge and belief the following: At a Special Called City Council Meeting held on September 29,2014, at 6:00 PM the Council voted to go into closed session and exclude the public from all or a portion of its meeting. The legal exceptions applicable to the exempt matters addressed during such closed meeting are as follows: [Check or initial as appropriate] I. X discussion or voting to authorize negotiations to purchase, dispose of, or lease property; authorizing the ordering of an appraisal related to the acquisition or disposal of real estate; entering into contract to purchase, to dispose of, or lease property subject to approval in a subsequent public vote; or entering into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote pursuant to O.C.O.A, 50-14-3(b)(I)(B-E); 2. discussing or deliberating upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee or interviewing applicants for the executive head of the city with the vote on any such matter coming in public pursuant to O.C.O.A. 50-14-3(b)(2); 3. X attorney/client privilege in order to consult and meet with legal counsel pertaining to pending or potentiallitigation, settlement, claims, administrative proceedings or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved, pursuant to O.C.O.A. 50-14-2(1). 4. other (explanation): I certify that the subject matter of the closed meeting or the closed portion of the meeting was devoted to matters of official business or policy, with the exceptions provided by law as set forth above. Prt tz l1dnJ MAYOR JOE LOCKWOOD Notary Public My Commission Expires: