HomeMy WebLinkAboutRESOLUTION NO 14 11 317STATE OF GEORGIA RESOLUTION NO. 14-11-317
COUNTY OF FULTON
A RESOLUTION OF THE MIL TON CITY COUNCIL TO RATIFY BYLAWS OF THE
MILTON GROWS GREEN COMMITTEE ("MGGC") AND TO OTHERWISE
MODIFY AND AMEND THE RESOLUTION CREATING THE MGGC TO BE
CONSISTENT WITH THE BYLAWS AND FOR OTHER MISCELLANEOUS
PURPOSES
BE IT RESOLVED by the City Council of the City of Milton, GA as follows:
WHEREAS, on October 6, 2008, the City Council did create by duly adopted Resolution the
Milton Grows Green Committee ("MGGC");
WHEREAS, that October 6, 2008 Resolution set forth the powers, duties, membership, and
other attributes of the MGGC;
WHEREAS, the MGGC has now created bylaws which establish the MGGC name, purpose,
logo, membership, organizational structure, duties of members, subcommittees, meetings, liaison
with city staff and amendment procedures;
WHEREAS, it is the case that certain of these proposed bylaws provisions may conflict with the
October 6, 2008 Resolution creating the MGGC;
WHEREAS, both the City Council and MGGC acknowledge that the bylaws for a City-created
entity, like MGGC, must be consistent with the original enactment that created such entity;
WHEREAS, it is the intention of the City Council to ratify the proposed bylaws and to
simultaneously modify and amend the October 6, 2008 Resolution such that said Resolution
becomes consistent with said bylaws.
NOW THEREFORE BE IT RESOLVED as follows:
1. The City Council does hereby ratify the MGGC bylaws that are attached hereto as
Exhibit A;
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2. That simultaneous to the ratification of Exhibit A, the City Council hereby
amends the October 6, 2008 Resolution creating the MGGC, such that the terms and provisions
of the bylaws in Exhibit A are incorporated into the Resolution creating the MGGC. It is the
express intention of the City Council that in the event there exists an actual or implicit conflict
between the October 6, 2008 Resolution and the bylaws in Exhibit A, that the terms and
provisions of the bylaws shall control, as those bylaws are now a part of and do hereby amend
said Resolution.
SO RESOLVED, this 3rd day of November, 2014.
Approved: JoeLOCk~
Attest:
(Seal)
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EXHIBIT "A"
MILTON GROWS GREEN BYLAWS
Milton Grows Green (MGG) is a citizens' volunteer committee advocating the
responsible management of growth, conservation and protection of natural resources,
and the preservation of Milton's heritage and natural landscape for future generations.
The goals of this committee are consistent with the stated mission and values of the City
and MGG's activities are organized in a collaborative effort with the City.
MGG was originally recognized and ratified by Milton City Council (Resolution 08-10
46) on September 8, 2008.
ARTICLE I: NAME, PURPOSE AND LOGO
Section A: Name -The name of this Committee shall be Milton Grows Green.
Section B: Purpose -The purposes of this committee shall be:
1. To raise awareness of and influence environmental choices in ways that improve
the health and quality of life for Milton residents;
2. To identify policies and practices that promote sustainable development, protect
natural resources and preserve Milton's rural character;
3. To foster initiatives and incentives that encourage sustainability within the City
government and among its residents and businesses;
4. To execute environmental initiatives such as, but not limited to: the Earth Day
Festival, EverGREEN Schools programs, Adopt-A-Road litter collection, Adopt
A-Stream water quality monitoring, Bulky Trash and Recycling Events,
Household Paint and Chemical Collections, the National Wildlife Federation
Community Habitat Certification Project, Rivers Alive waterway cleanup
program, and the Atlanta Regional Commission's (ARC) Green Communities
Certification;
5. To encourage sustainable development that preserves green space and natural
vistas in collaboration with other local environmental entities;
6. To identify other possible certifications and/ or designations for the city to
pursue in order to advance its commitment toward sound environmental
practices;
7. To develop creative strategies to bring diverse expertise and interest groups
together to provide solutions to Milton's environmental challenges.
Section C: Logo -Any change in the MGG logo shall be approved by a majority vote of
the MGG Officers after consultation with the Committee, and final approval rests with
the vote of the Milton City Council.
ARTICLE II: MEMBERSHIP
Section A: Eligibility -Membership shall be open to all interested Milton residents.
The committee also welcomes non-residents and members from the business
community.
Section B: Code of Conduct -All MGG members are expected to conduct themselves
with courtesy and collegial respect and to foster an open democratic process. The Board
may seek the assistance of the Milton City Councilor city manager if there is a belief the
code of conduct is being violated.
ARTICLE III: MIL TON GROWS GREEN ORGANIZATIONAL STRUCTURE
Section A: Officers -The Officers of Milton Grows Green shall consist of seven
officers that will be presented to the City Council for their consideration on an annual
basis. This presentation will usually take place in the fourth quarter of the calendar
year for terms intended to commence on January 1 of each future calendar year. The
Officers shall consist of the Chairperson, the Vice-Chairperson (Chairperson Elect), a
Chairperson Emeritus and four Officers (called Directors) representing each of the
four Subcommittees: Director of Natural Resources, Director of Land Conservation
and Building Standards, Director of Education and Outreach, and Director of
Communications. The MGG Officers will meet separately from the regularly
scheduled monthly MGG Committee meetings, for the purpose of creating policy and
directing the Committee's business. Any Committee issues generating differing
opinions will be decided by a majority vote of the MGG Officers.
Section B: Eligibility -The Officers shall be nominated from the MGG Committee
membership. They shall be willing to serve their term of office to the best of their
abilities and be present for most meetings. In the event of an occasional absence, the
officer should notify the Chairperson.
Section C: Election and Term -The Officers shall be elected by a majority vote of the
Milton Grows Green Committee members in good standing. Good standing constitutes
active participation in the MGG Committee within the past year. Elections will be held
annually in the fourth quarter of the calendar year for any open positions. The new
Slate of Officers will then be presented to the City Council for ratification. The annual
term for Officers will begin January 1 st. The terms of office will be one year each for the
Chairperson Emeritus, Chairperson and Vice-Chairperson. The four Directors of
Subcommittees may serve two-year terms. Any of these terms will be renewable at the
will of the MGG Officer holding the position and with a majority vote of the MGG
Committee.
Section D: Resignation -Any Officer may resign at any time by delivering a written
resignation to the MGG Chairperson.
Section E: Vacancy -If a vacancy occurs in the office of Chairperson, the Vice
Chairperson shall assume the office for the remainder of the term. Vacancies in any
other office may be filled by a vote of a quorum in a special election of the MGG
Officers. This newly elected person will serve the remaining term of the vacancy.
Section F: Compensation -No MGG Officer or MGG Committee member shall receive,
directly or indirectly, any compensation. Any purchase made by a MGG Committee
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member on behalf of the Committee will be made in compliance with the City of
Milton's purchasing polices.
Section G: Voting -No vote of the MGG Officers shall be taken without first discussing
the issue with the MGG Committee as a whole in a regular meeting and with the issue
posted on the agenda for that meeting.
Section H: Conflict of Interest -Should a MGG Officer or Committee member have a
personal conflict of interest with any issue under consideration, it is the responsibility of
that person to disclose the conflict during the discussion period and to abstain from
voting on the issue.
ARTICLE IV: DUTIES OF BOARD OFFICERS
Section A: Chairperson -Duties of the Chairperson may include:
• Presiding at all MGG Committee and MGG Officer meetings;
• Soliciting updates on subcommittee projects/initiatives from the Directors of
Subcommittees;
• Preparing and distributing all meeting agendas;
• Representing MGG in a positive and professional manner at community events;
• Helping to determine MGG's policies, priorities and projects;
• Communicating to the Officers and Committee in a timely manner; and
• Upholding these Bylaws.
Section B: Vice-Chairperson (Chairperson Elect) -Duties of the Vice-Chairperson may
include:
• Presiding at meetings in the absence of the Chairperson;
• Representing MGG in a positive and professional manner at community events;
• Performing duties and responsibilities delegated by the Chairperson;
• Helping to determine MGG's policies, priorities and projects; and
• Upholding these Bylaws.
Section C: Chairperson Emeritus -Duties of the Chairperson Emeritus may include:
• Advising and guiding the Chairperson in the performance of his/her duties;
• Representing MGG in a positive and professional manner at community events;
• Helping to determine MGG's policies, priorities and projects; and
• Upholding these Bylaws.
Section D: Directors of the Four Subcommittees -Duties of the Directors may include:
• Managing, organizing and / or coordinating the Subcommittee activities;
• Providing reports to the Chairperson at least one day prior to a regular
Committee meeting on the Subcommittee's activities;
• Representing MGG in a positive and professional manner at community events;
• Helping to determine MGG's policies, priorities and projects; and
• Upholding these Bylaws.
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ARTICLE V: SUBCOMMITTEES
Section A: Natural Resources Subcommittee -This Subcommittee's area of interest is
to identify issues, initiate projects and recommend ways to improve the quality and
conservation of our natural resources -air, water and energy.
Section B: Land Conservation and Building Standards Subcommittee -This
Subcommittee is focused on existing and potential eco-friendly building construction
standards and the City's land use policies. It is involved in researching innovative
approaches to sustainability implemented in other communities and bringing these
ideas to our City for consideration.
Section C: Education and Outreach Subcommittee -This Subcommittee promotes
education and outreach to the community and local schools on ecological initiatives that
further our understanding of the symbiotic relationship between us and our
environment.
Section D: Communications Subcommittee -This Subcommittee is charged with
maintaining current information about MGG and communicating it to the community.
The Director would be the main resource for information on MGG projects and
programs.
Section E: Special Committees -The Chairperson shall have the authority to appoint
any special committees, with the approval of the majority of MGG Officers, from time
to time as needed.
ARTICLE VI: MEETINGS
Section A: Board Meetings -The MGG Officers may generally meet once per calendar
quarter. A full and complete record of the proceedings shall be taken and posted on the
Milton City web site once the Officers have voted to accept such minutes, as prescribed
by GA open meetings law.
Section B: Special Meetings -Special meetings may be called by a majority of the MGG
Officers, with at least 24 hours' notice and with the required advertising.
Section C: Quorum for MGG Officers -When required, a quorum shall consist of a
majority (4 of 7) of the MGG Officers in person present at a meeting.
Section D: MGG Committee Meetings -Regular MGG Committee meetings will
generally be held monthly. A full and complete record of the proceedings shall be taken
and posted on the Milton City web site once the Committee has voted to accept such
minutes, as prescribed by GA open meetings law.
Section E: Parliamentary Procedure -Robert's Rules of Order shall govern the conduct
of meetings in all cases to which they are applicable.
ARTICLE VII: CITY STAFF LIAISON
Section A: Selection -Subject to the approval of the Milton City Council, there shall be
a City Staff Liaison who shall be selected by the Director of Community Development.
Section B: Duties -It shall be the duty of the City Staff Liaison to:
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• Maintain an awareness of the activities and programs sponsored by MGG.
• Meet on a regular basis with the Chairperson of MGG to discuss upcoming
meetings, long-range plans, goals, and any problems of the committee;
• Assure that all meeting minutes of all regular MGG Committee and MGG Officer
meetings are filed with the City Clerk's office;
• Attend regular MGG Committee and Officer meetings as often as schedule
allows;
• Assist in the orientation of new officers;
• Explain and clarify City procedures and policies that may apply to MGG;
• Provide direction in the area of parliamentary procedure, meeting facilitation,
group-building, goal setting, and program planning;
• Be responsible for monitoring expenditures, fundraising activities, and corporate
sponsorshi p;
• Report to the Director of Community Development regarding activities of MGG.
ARTICLE VIII: AMENDMENTS
Section A: Selection -These Bylaws may be amended by a two-thirds (2/3) majority
vote of the MGG Officers (five out of seven). Any changes to the MGG bylaws require
approval by the Milton City Council.
Section B: Notice -All MGG Officers shall receive advance notice of any proposed
amendment at least one week before the Officers' meeting at which it will be presented.
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