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Home My WebLink AboutMinutes CC - 02/02/2015 - MINS 02 02 15 REG (Migrated from Optiview)Regular Meeting of the Milton City Council Monday, February 2, 2015 at 6:00 pm Page 1 of 5 This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings. Official Meetings are audio and video recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on February 2, 2015 at 6:00 PM, Mayor Joe Lockwood presiding. INVOCATION Reverend Father Tri John -Bosco Nguyen, Parochial Vicar at St. Brigid Catholic Church. CALL TO ORDER Mayor Joe Lockwood called the meeting to order. ROLL CALL Councilmembers Present: Councilmember Thurman, Councilmember Kunz, Councilmember Lusk, Councilmember Hewitt, and Councilmember Longoria. Councilmember Absent: Councilmember Mohrig. PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood) APPROVAL OF MEETING AGENDA (Agenda Item No. 15-032) Motion and Vote: Councilmember Longoria moved to approve the Meeting Agenda with the following changes: • Add an Executive Session to discuss litigation and land acquisition. Councilmember Kunz seconded the motion. The motion passed unanimously (6-0). Councilmember Mohrig was absent from the meeting. PUBLIC COMMENT Regular Meeting of the Milton City Council Monday, February 2, 2015 at 6:00 pm Page 2 of 5 CONSENT AGENDA Approval of the January 12, 2015 City Council Work Session Meeting Minutes. (Agenda Item No. 15-033) (Sudie Gordon, City Clerk) 2. Approval of the January 21, 2015 City Council Regular Minutes. (Agenda Item No. 15-034) (Sudie Gordon, City Clerk) 3. Approval of Agreement for Revocable License for Decorative Culvert Fagade by and between the City of Milton and The Manor Community Association, Inc. (Agenda Item No. 15-035) (Carter Lucas, Public Works Director) 4. Approval of the Acquisition of 0.005 AC of Right of Way and 0.014 AC of Construction and Maintenance Easement at 12595 Crabapple Chase Drive from Sinha Meenakshi for a Combined Purchase Price of $2,050. (Agenda Item No. 15-036) (Carter Lucas, Public Works Director) Approval of the Acquisition of 0.06 AC of Right of Way, 0.04 AC of Construction and Maintenance Easement, and 0.04 AC of Construction Easement at 800 Mayfield Road from EPH Holdings LLC for a Combined Purchase Price of $77,000. (Agenda Item No. 15-037) (Carter Lucas, Public Works Director) 6. Approval of a Resolution and Local Government Lighting Project Agreement with Georgia Department of Transportation for Project HPP00-0007-00(313) SR 372/Birmingham Highway at McFarlin Lane and SR 372/Crabapple Road at Crabapple Chase Drive Roundabouts. (Agenda Item No. 15-038) (Carter Lucas, Public Works Director) 1 1 1 1 Regular Meeting of the Milton City Council Monday, February 2, 2015 at 6:00 pm Page 3 of 5 7. Approval of Subdivision Plats: Name of Development Action Larry & Sue Castleberry Minor SL Charles L. Cato, Adam D. Orkin & Amelia G. Orkin Minor Si: Revision Smith - Anderson Minor Sc Valmont Subdivision Final Pla: Parkside at Silos Subdivision Final Pla Victor Kroon Minor SL The Manor Golf Course & Country Club Final Pla Manorview Phase II Final Pla (Agenda Item No. 15-039) (Kathleen Field, Community Development Di Motion and Vote: Councilmember Lusk moved to approve the Consent Agenda. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Mohrig was absent from the meeting. REPORTS AND PRESENTATIONS FIRST PRESENTATION 1. Consideration of U14-03NC14-03 — 14250 Birmingham Highway, by Lauren Dillon — To Operate an Artist Studio (Sec. 64-1843) within an Existing Building and to Request a Concurrent Variance to Allow Outside Storage [Sec. 64-1843(b)(1)]. (Agenda Item No. 15-040) (Kathleen Field, Community Development Director) 2. Consideration of ZM15-01— 13895 Hopewell Road by Jeff Runner — To Modify Condition 2.a. to Include a 40x60 Pavilion on the Site and to Modify Condition Lc to Increase the Number of Guests from 150 to 250. (Agenda Item No. 15-041) (Kathleen Field, Community Development Director) Motion and Vote: Councilmember Hewitt moved to approve the First Presentation Items. Councilmember Longoria seconded the motion. The motion passed unanimously (6-0). Councilmember Mohrig was absent from the meeting. Regular Meeting of the Milton City Council Monday, February 2, 2015 at 6:00 pm Page 4 of 5 1 PUBLIC HEARING (None) ZONING AGENDA (None) UNFINISHED BUSINESS (None) MAYOR AND COUNCIL REPORTS STAFF REPORTS Chris Lagerbloom, City Manager • We have received official notice from GMA that we were re -certified as a City of Ethics. • At our last meeting, we discussed the possibility of having to send a termination letter to Fulton County to discontinue their radio services effective March 31St. We sent the letter and you will receive it for ratification at a later meeting. We worked with Fulton County to create a 30 -day window in the event we go live and if we have any unforeseen circumstances, we can go back and use their system. This agreement would be at no charge to us for a 30 -day period. I thought it was very commendable for them to provide this service to us. • You should have a copy of the upcoming Work Session Agenda that we will have on February 9, 2015. I want to add to the agenda an update on the Conservation Initiative. • I also want to ask if you have any information or updates you would like to give me regarding our Historic Preservation Commission. This is a follow-up to the email I sent you last week. Since that email, we have had an additional resignation, Norman Broadwell. This commission currently only has five members and we were struggling to obtain a quorum for meetings when we had six members. I would like for Councilmember Longoria to join me in a meeting with the Chairman of the Commission to discuss the future -vision of this commission. Please let me know if you have any suggestions on the future of the Historic Preservation Commission. We would like to re-energize this commission and emphasize the importance of its meetings and purpose. EXECUTIVE SESSION Motion and Vote: Councilmember Hewitt moved to go into Executive Session to discuss litigation and land acquisition at 6:17 p.m. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Mohrig was absent from the meeting. Regular Meeting of the Milton City Council Monday, February 2, 2015 at 6:00 pm Page 5 of 5 1 RECONVENE Motion and Vote: Councilmember Kunz moved to reconvene the Regular Meeting at 7:24 p.m. Councilmember Longoria seconded the motion. The motion passed unanimously (6-0). Councilmember Mohrig was absent from the meeting. ADJOURNMENT (Agenda Item No. 15-042) Motion and Vote: Councilmember Lusk moved to adjourn the Regular Meeting at 7:25 p.m. Councilmember Kunz seconded the motion. The motion passed unanimously (6-0). Councilmember Mohrig was absent from the meeting. Date Approved: February 18, 2015 Sudie AM Gordon, City Itlerk Joe Lockwood, 1)(416 1 STATE OF GEORGIA COUNTY OF FULTON CITY OF MILTON AFFIDAVIT RE: CLOSURE OF OPEN MEETINGS Personally appeared before the undersigned officer, duly authorized under the laws of the State of Georgia to administer oaths, JOE LOCKWOOD, who in his capacity as Mayor and the person presiding over a Council meeting of the CITY OF MILTON, and after being first duly sworn, certifies under oath and states to the best of his knowledge and belief the following: At a Regularly Scheduled City Council Meeting held on February 2, 2015, at 6:00 PM the Council voted to go into closed session and exclude the public from all or a portion of its meeting. The legal exceptions applicable to the exempt matters addressed during such closed meeting are as follows: [Check or initial as appropriate] 1. discussion or voting to authorize negotiations to purchase, dispose of, or lease property; authorizing the ordering of an appraisal related to the acquisition or disposal of real estate; entering into contract to purchase, to dispose of, or lease property subject to approval in a subsequent public vote; or entering into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote pursuant to O.C.G.A, 50-14-3(b)(1)(B-E); 2. discussing or deliberating upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee or interviewing applicants for the executive head of the city with the vote on any such matter coming in public pursuant to O.C.G.A. 50-14-3(b)(2); 3. X attorney/client privilege in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved, pursuant to O.C.G.A. 50-14-2(1). 4. other (explanation): I certify that the subject matter of the closed meeting or the closed portion of the meeting was devoted to matters of official business or policy, with the exceptions provided by law as set forth above. SWORN TO AND SUBSCRIBED 1+!►��e1�111j��'i this 2nd day of February, 2015.r O y 0 wG e9 3 - Notary Public '., y •f C��% My Commission Expires: MAYOR JOE 41YKWOOD