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HomeMy WebLinkAboutMinutes CC - 06/01/2015 - MINS 06 01 15 REG (Migrated from Optiview)Regular Meeting of the Milton City Council Monday, June 1, 2015 at 6 :00pm Page I of II This summary is provided as a convenience and service to the public, media, and staff It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form . This is an official record of the Milton City Council Meeting proceedings. Official Meetings are audio and video recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on June 1, 2015 at 6:00PM, Mayor Joe Lockwood presiding. INVOCATION Remco Brommet, Chaplain for the City of Milton Police and Fire. CALL TO ORDER Mayor Joe Lockwood called the meeting to order. ROLLCALL Councilmembers Present: Councilmember Thurman , Councilmember Kunz, Councilmember Lusk, Councilmember Hewitt , and Councilmember Longoria. Councilmembers Absent: Councilmember Mohrig. Mayor Joe Lockwood called the meeting to order. PLEDGE OF ALLEGIANCE (Led by May or J oe Lockw ood) APPROVAL OF MEETING AGENDA (Agenda Item No. 15-149) Motion and Vote: Councilmember Hewitt moved to approve the Meeting Agenda. Councilmember Longoria seconded the motion . The motion passed unanimously (6-0). Councilmember Mohrig was absent from the meeting. PUBLIC COMMENT -_______ .__ Regular Meeting of the Milton Ci ty Council Monday, June I , 2015 at 6:00pm Page 2 of II CONSENT AGENDA 1. Approval of the May 4 , 2015 Regular City Council Meeting Minutes. (Agenda Item No. 15-150) (S udie Gordon, City Cl erk) 2. Approval of the May 11 , 2015 Work Session Meeting Minutes. (Agenda Item No. 15-151) (Sudie Gordon, City Cl erk) 3. Approval of a Month-to-Month Probation Services Agreement between Judicial Correction Services , Inc., the City of Milton , Georgia, and City of Milton Municipal Court House. (Agenda Item No. 15-152) (Brooke Lappin, Clerk of Co urt) 4. Approval of Byrd House License and Use Agreement between the City ofMilton and Services North Fulton, Inc . (Agenda Item No. 15-153) (Kathlee n Fi eld, Co mm unity Development Director) Senior Motion and Vote: Councilmember Lusk moved to approve the Consent Agenda. Councilmember Kunz seconded the motion . The motion passed unanimously (6-0). Councilmember Mohrig was absent from the meeting. REPORTS AND PRESENTATIONS 1. Presentation to the "Cure NF with Jack" Foundation. (C ity of Milton Poli ce and Fir e Dep artm ents) 2. Presentation by Progress Partners ofNorth Fulton Atlanta. (Bethany Usry, Pr ogress Partners, Vice Pr es ident of Eco n omic Developm ent) Bethany Usry, Progress Partners I would like to talk to you about the restructure of Progress Partners. AI Nash , who was the previous Director, took a position with the Development Authority of Fulton County at the end of last year. At that time , we took the opportunity to sit down with all of our City Economic Development Professionals and the Mayors and reevaluate the things that Progress Partners had been doing over the past few years . We received input on how we should do things moving forward. At the end of August, we had a lunch with the Mayors and the City Economic Development Professionals. Bill O 'Connor was representing Milton at that time and was involved in that meeting with Mayor Lockwood. At that meeting , all the North Fulton Mayors decided that all the City Economic Development Professionals would act on their behalf and continue the conversation forward with Progress Partners. Next, we had a round table discussion with all the Economic Development Professionals in which we talked about the things that Progress Partners had done over the past few years , things the y wanted us to continue to do , things the y wanted us to expand , and some things that the y would like to take a little more control over. We then had a follow-up meeting with the City Economic Development Professionals where we drafted the revised MOU that is in your packet. At the beginning of December 2014 , we had the opportunity to sit Regular Meeting of the Milton City Council Monday, June 1, 2015 at 6 :00pm Page 3 of II down with Bill O 'Connor and Sarah LaDart to review all of the things we had discussed in which Bill had been involved in. We made sure Sarah was brought up to speed on everything that had been discussed. In January 2015 , Sarah and I were able to sit down and talk through any questions she had and , at that time , we scheduled regular monthly meetings in which she and I continue to discuss any and all issues. Please note that the MOU is a multi-year agreement so all of these things will run over a span of several years. This is a continuation of the agreement that you all have signed in previous years with Progress Partners. The first item is the Regional Marketing Campaign. You will see in your packet some ofthe ads we have placed particularly in Georgia Trend magazine. You will also see a copy of the Annual North Fulton Market Report which is put out by the Atlanta Business Chronicle . In addition, you will see either an Annual Economic Development Summit or a Fan Tour. This year , we are working on the Economic Development Summit which is scheduled for September 2015. It will feature a keynote speaker, Russell Stall , who is the Executive Director of Greenville Forward in Greenville , SC. He will offer some insight into the rebirth that Greenv ille has experienced and some things that we can take some lessons from here in North Fulton . We will also have panels highlighting transportation as well as investing in North Fulton. Each of the City Economic De velopment Professionals have been serving on a committee with us where we established the theme , speaker, and panel speakers. We are also coordinating this program with the Council for Quality Growth. They have done other events in both Cobb and Gwinnett so this is a similar event. This will be the first annual event in North Fulton . The Fan Tour will be in 2016 and we hope to work with Georgia Power on this endeavor. Our target audience for 2016 will be getting the statewide project managers and also some of the brokers in the metro area to come to North Fulton and conduct a familiarization tour through the six cities. In regards to regional representation at trade shows and events , this past February , I attended the Site Selectors Guild Annual Conference which was with site selectors from all over the country. I was able to travel to the Mercedes Headquarters to help in the employee relocation and discuss all of North Fulton and specifically many who were interested in considering Milton for their families to live. In April , I also attended the Health Information Management System Society Annual Conference. In June , I will be attending the Bio Convention with the State Department of Economic Development in the Innovation Crescent Regional Partnership. These are the trade shows and events that the Regional Advisory Council which is comprised of the City Economic Development Professionals have made the decision for Progress Partners to travel to and represent the North Fulton Area. Lastly , we have regional representation with the Atlanta Regional Commission, Georgia Power, Georgia Economic Development Association , the Georgia Department of Economic Development, and the Metro Atlanta Chamber of Commerce. Progress Partners is representing North Fulton through all of these organizations and the events they have on a monthl y basis. We are also managing the Camera Ready Program for North Fulton. Before Bill O 'Connor left his position, I was able to go on a movie set with him that was being filmed in Milton. I will be happ y to answer any questions. Councilmember Thurman Which cities in North Fulton are currently participating in Progress Partners ? Bethany U sry From a financial standpoint , the cities of Alpharetta, Milton, and Roswell. Both Alpharetta and Roswell have renewed their commitment for the upcoming fiscal year. We are still actively working with Johns Creek and Sandy Springs . Both of those cities have contributed to specific initiatives. For instance , Sandy Springs was able to provide some funding for the HIMSS Conference and the City of Johns Creek has made a small investment in one of the ads for this year. We are still working to build full participation with those cities . We hope to have their commitment full y defined by the end of2015. Regular Meeting of the Milton City Council Monday, June 1, 2015 at 6:00pm Page 4 of 11 Councilmember Lusk Could you please review your annual budget for me? Bethany Usry Our annual budget is right around $300 ,000 . The portion of the budget that Milton gives money for , $25 ,000 goes to the following line items : sponsorship , advertising , conferences, and meetings. Specifically, the money that Milton has contributed is only going into these categories. Councilmember Lusk Could you please elaborate on what you mean by conferences? Bethany Usry Yes , conferences and meetings would be like the ones I described like the trade shows and events so like the HIMSS Conference , the Site Selectors Guild , the Bio Show, etc.; anything that we attend that pertains to marketing. Councilmember Lusk What kind of results have you gotten from those conferences that would directly benefit Milton? Bethany Usry Most of those have just taken place in the last few months. I have started building some relationships with some of the site selectors that are making decisions for locations all over the country and will have North Fulton in the mix. In February, I met several of them for the first time then when I went to Chicago for the HIMSS Conference in April ; I was able to schedule some follow-up meetings with some of the individuals I met from the first conference. I am continuing to build those relationships. I was also able to connect with some North Fulton companies at the HIMSS Conference and set up some follow-up meetings. I have also been providing to Sarah LaDart some trip reports and I will be happy to share those with you as well. The y outline more specific contacts that were made and follow-ups that were done with each contact after each trip we took this year. Councilmember Lusk How many staff members does Progress Partners have ? Bethany U sry Just myself and Olivia; we run a tight lean ship . Councilmember Lusk What would you say your percentage of expenditures are for the conferences and trade shows? Bethany U sry I would say that other than salaries , those specific line items have the most money allocated to them. Those are the largest budget categories. We have put all of the monies from the cities that support the MOU into the categories of conferences and trade shows. Councilmember Lusk So , is Johns Creek benefiting from the conferences and trade shows? Re g ular Meeting of the Milton City Council Monday, June 1, 2 015 at 6 :00pm Page 5 of 11 Bethany U sry We are still working through the exact level of participation. Since this is our third presentation to city councils this year, we have had similar questioning from other councilmembers. So , we have started to take some steps to make sure that we are not giving too much to those that are not participating in a financial way. FIRST PRESENTATION 1. Consideration ofRZ15-11 -To Create the Arnold Mill Form Based Code, Chapter 64 of the City Code , Article XXI. (Agenda Item No. 15-154) (Kathlee n Fi eld, Co mmunity Development D irector) 2. Consideration ofRZ15-12-Kings Close with Approximately 525 Feet of Frontage on the West Side Located in the 2n d District, 2nd Section in Land Lots 396 and 397 by Fi ve Oaks Development, Inc. to Rezone from AG-1 (Agricultural) to R-2A (Residential) to Develop 5 Single Family Residences on 6.431 Acres with Minimum One Acre Lots. (Agenda Item No. 15-155) (Kathleen Fie ld, Co mmunity Development Director) 3. Consideration ofU15-03NC15-02 -2780 Bethany Bend by Bob Dike to Request a Use Permit for a Day Care Facility (Sec. 64-1809) for After School Program and Summer Camp within an Existing Church and a Concurrent Variance to Allow a Non-opaque Fence for the Playground enclosure [Sec. 64-1809(b )(3)]. (Agenda Item No.15-156) (Kathleen Fi eld, Community Developm ent Director) 4. Consideration of an Ordinance of the City Council to Authorize Fulton County to Conduct Election . (Agenda Item No. 15-157) (Ken Jarrard, C ity Attorn ey) Motion and Vote: Councilmember Hewitt mo ved to appro ve the First Presentation Items. Councilmember Thurman seconded the motion. The motion passed unanimously ( 6-0). Councilmember Mohrig was absent from the meeting. PUBLIC HEARING 1. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt Amendments to the Fiscal 2015 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures , Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations , and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 15-122) (Fir s t Pr esentation at May 4, 2 015 Regu lar City Cou ncil Mee tin g) (Stacey ing lis, Assis tant C ity Manager) Regular Meeting of the Milton City Council Monday, June I , 2015 at 6:00pm Page 6 of 11 Stacey Inglis, Assistant City Manager This is the mid-year budget adjustment which will bring in line some of the revenues and expenditures that we have received or project to receive or spend before the end of the fiscal year. In the General Fund , revenue appropriations will increase by $410 ,493 and expenditures will increase the same amount. The highlights for revenue amendments include prior year property taxes and utility taxes will increase by $120 ,000 and $23 ,500 , respectively to account for higher than anticipated collections in those two line items. Motor vehicle taxes , if you remember , the y did away with the birthday tax for motor vehicle taxes and put in its place the title ad valorem tax. We are splitting out those two different revenue sources and have changed the revenue appropriations accordingly. In motor vehicle taxes , since we are still receiving that until it eventually phases out, we are decreasing that line item by $640 ,000 and the title ad valorem tax line item will increase by $720 ,000 . There is an $80 ,000 variance because of higher than anticipated revenue. Building permit revenues continue to trend upward and a $70 ,000 amendment is being proposed. Those are the highlights of some of the larger amendments that we are doing in revenues. In expenditures , the summary page that you have in your documents is incorrect. In the Public Works line item , we will be increasing the budget by $38 ,000 and not $18 ,000 as proposed in the summary page . The detailed documents capture the correct amounts. The offset of that is in other financing uses ; it was showing $358 ,227 as an increase in that line for that particular department and it is actually $338 ,227 . In the Mayor and Council Department there are three increases which are small increases , one is $600 in professional fees to cover the cost of the sound system at the Town Hall Meeting . Also , the dues and fees for the Greater North Fulton Chamber; the annual dues for the FY14 were invoiced after the fiscal year ended , so it hit at the FY15 budget , so that is an increase of $3,750 . In addition, the education and training for Mayor 's Day , all of you attended the Mayor 's Day Training, so there was an increase of $2 ,450 . In the Information Technology Department, there are two increases for two di fferent line items ; $6 ,500 for the Open Go v Cloud Based Tool that permits transparency and financial reporting and $9 ,211 increase for the ICMA analytics tool which is a performance measurement tool and a cloud based reporting tool as well. In the General Government Building Department, there is an increase of $6 ,255 to account for property taxes that we had to pay Fulton County for properties that we purchased after January 1, 2015 because we were not the owner of record. When we became owner of record on January 1, 2015 , then we will not pay the property taxes for those particular properties. In the Police Department, there is an increase in the vehicle repair and maintenance line item of $1 0,900 and this is offset by insurance proceeds received for a vehicle accident. In the Public Works Department, there is an increase of $38 ,000 in professional fees to account for the removal of two houses , one is within Birmingham Park and the other one is on the outskirts of the park, which are both pubic hazards that we would like to remove. In debt service , there are two decreases that we are proposing for a total of $5 ,400 which is for paying off the lease for the fire truck one year early. In Other Financing Uses , there is an increase of$338 ,227 which is an operating transfer out to the Capital Projects Fund. In the Capital Projects Fund , in the revenue line items , there is an increase of $100 ,000 to account for a donation that we have received from Eagle Stix to help offset the cost of renovating and improving fields at Northwestern Middle School for girl 's lacrosse. The $338 ,227 increase to account for the operating transfer in from the General Fund is being split out into land conservation of $285 ,227. We are proposing for this amount to go into that line item . If you choose not to , we can put that amount in Fund Balance. We are moving $26 ,824 out of the General Admin Vehicle Replacement Reserve Account and moving it into Parks and Recreation to account for the vehicle that we purchased for that department. $11 ,000 in Other Equipment is for a variable message board which is the second one that Regular Meeting of the Milton City Council Monday, June 1, 2015 at 6:00pm Pa ge 7 of II we needed. In the Northwestern Middle IGA Field line item , there is $142 ,000 increase. $100 ,000 of that is the donation that we recei ved from E agle Stix and $42 ,000 is the city's contribution for that particular project. ZONING AGENDA (No ne) UNFINISHED BUSINESS 1. Consideration of Revisions to Milton City Code , Chapter 22 , Fire Prevention and Protection. ORDINANCE NO. 15-06-248 (Agenda Item No. 15-147) (Discussed at May II , 2015 Co uncil Wo rk S ession) (Fir s t Pr esentat ion at May 18, 2 015 Regular City Co un cil Mee tin g) (Matt Mari etta, Fir e Marshal) Matt Marietta, Fire Marshal This is the item that I presented at the Council Work Session last month. Motion and Vote: Councilmember Hewitt mo ved to approve Agenda Item No. 15-147. Councilmember Longoria seconded the motion . The motion passed unanimousl y (6-0). Councilmember Mohrig was absent from the meeting. 2. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt Amendments to the Fiscal2015 Budget for Each Fund ofthe City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures , Amending the Several Items of Revenue Anticipations , Prohibiting Expenditures to Exceed Appropriations , and Prohibiting Expenditures to Exceed Actual Funding Available . ORDINANCE NO. 15-06-249 (Agenda Item No. 15-122) (First Pr esentation at May 4, 2015 Regular City Co un cil Meet ing) (Pu blic Hearin g at Jun e I , 2015 Regu lar City Co un cil Meeting) (Stacey In g lis, Assistant C ity Ma nager) Stacey Inglis, Assistant City Manager Staff recommends approval of the amendments as presented. Motion and Vote: Councilmember Longoria mo ved to approve Agenda Item No. 15-122. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Mohrig was absent from the meeting. --------- Re g ular Meeting of the Milton C ity Council Monday, June I , 2 015 at 6 :00pm Page 8 of II NEW BUSINESS 1. Consideration of a Construction Services Agreement between the City of Milton and Tri Scapes , Inc. for the Northwestern Middle School Practice Field Expansion. (Agenda Item No. 15-158) (Jim Cregge, Parks and Recreat io n Director) Jim Cregge, Parks and Recreation Director This is a project that we have been working on for over a year. We have been trying to come up with ways to expand the physical practice and play space for girls in the lacrosse program which continues to grow. Our registration for 2015 will be over 450 girls. This is an agreement with Northwestern Middle School so we can modify the existing baseball and softball field and create from the outfield a practice space of 85 yards by 50 yards. This would also gi ve the school more opportunity for play space for their activities as well. Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 15-158 . Councilmember Lusk seconded the motion. The motion passed unanimously (6-0). Councilmember Mohrig was absent from the meeting. 2. Consideration of a Construction Services Agreement between the City of Milton and Tri Scapes , Inc . for the Northwestern Middle School Baseball/Softball Field Renovation. (Agenda Item No. 15-159) (Jim Cregge, Parks an d Recrea tion Director) Jim Cregge, Parks and Recreation Director This is another project at Northwestern Middle School. We have identified space between the existing tennis courts and the rectangular game field that girl s use. We can modify and provide appropriate warm-up space so girls can warm up before their games. Motion and Vote: Councilmember Kunz mo ved to approve Agenda Item No. 15-159. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Mohrig was absent from the meeting . MAYOR AND COUNCIL REPORTS Regular Meeting of the Milton City Council Monday, June I , 2015 at 6 :00pm Page 9 of 11 STAFF REPORTS Department Updates 1. Police 2. Public Works 3. Parks and Recreation 4 . Community Development 5. Economic Development Police Department -Steven Krokoff, Police Chief On May 11-12 , the City Manager and I went to the Carter Center to attend a symposium on human trafficking . There were many compelling speakers and it was a great opportunity to learn more about the issue of human trafficking and its possible local impact. Councilmember Mohrig coordinated our attendance at the event. On another note , we had a great event selling hotdogs at Fry's. We really enjoyed collaborating with the Fire Department on such a wonderful endeavor. In addition, I wanted to thank Councilmember Lusk for reaching out to some of our veteran policemen to be asked to raise the flag at the Memorial Day event. Also , on May 21 st, one of our officers responded to a fire call and when he arrived there was an active fire in the stove. He was able to extinguish the fire and help all of the family members get out of the house. Also , our department has recently embarked on a partnership with Behavioral Health Link (BHL). They are a privately owned service provider that specializes in Behavioral Health Services, both mental health and substance abuse issues , which are quite often co- occurring. They have started their in-house training for us. We gathered as a leadership team and had discussions on substance abuse and mental health and there were certain things that we could and could not do when people were in crisis. When individuals are in severe crisis and are considering doing something harmful to themselves, under Georgia law we were handcuffed in what we could do as a department. We have connected with BHL and they have a mobile crisis team and are available 24/7. They will come to the situation upon our request and are capable and trained to handle mentally challenged crisis. They also have employees who are certified to write a 1013 which are the medical orders to be able to put someone in a facility if they are at that level of crisis. BHL will also connect us with services associated with substance abuse cases. They are a for-profit company but the city does not pay anything for their services. All costs are handled through the Georgia Department of Behavioral Health and Developmental Disabilities. We have already used them once and the outcome was very favorable. Public Works-Carter Lucas, Assistant City Manager The Birmingham Road and Hopewell Road intersection project has begun. This project was awarded to Baldwin Construction. It will probably be about 60 days until utility relocation can be performed then construction can begin. We were supposed to attend the Alpharetta City Council meeting last month regarding the Big Creek Greenway connection but that meeting got moved to June 15th. The projects we submitted for the ARC funding projects and the Big Creek Greenway Transportation Master plan were Providence at Bethany, 140 at Ranchette , Green at 140 , and the Crabapple intersection projects. Funding has been in limbo so they did not take any new projects. So , the only project that will qualify for that under the current call is the additional funding we requested for the Crabapple intersection improvements. I hope to get an update on that sometime in August. Regular Meeting of the Milton City Council Monday, June I , 2015 at 6:00pm Page 10 of II Parks and Recreation Department -Jim Cregge, Director The city hosted for the first time a GRP A North Meeting and we had over 30 different agencies that we hosted in a round table discussion of Directors and Deputy Directors regarding issues that are affecting each of our communities and various solutions to those issues . It was a very helpful and useful meeting. In addition , we have successfully completed a lease with Community Christ Church to have the Camp Joyful Soles at that location. This year , we have had the largest enrollment in the camp 's history. Two of our counselors have been with the program since it started and they have been promoted to supervisory positions. We also opened our basketball camp today at Northwestern Middle School. Our enrollment for basketball camp is about the same as it was last year. In addition, the re-sodding projects that you approved a few weeks ago have started and should be completed by this Friday. And , finally , we hired a temporary employee to help in our department during the summer. Coach Van Keys , who works at Milton High School , has agreed to help us out this summer. Community Development-Kathy Field, Director The Grand Opening for the Byrd House is scheduled for next Wednesday , June lOth from 11:30 until 1 :00 p .m. Invitations will be sent out and lunch will be served from donations from local restaurants. I would like to say that the Byrd House has certainly been a labor of love. So many employees have really stepped up and helped out to make it a very special place. It has certainly been a team building experience and I have thoroughly enjoyed the camaraderie that has de veloped with the staff throughout the entire process. In addition, the Arnold Mill Form Based Code which is the implementing zoning that will carry out the intent of the vision , has been completed and will come before you for consideration very soon. The Impact Fee Program is moving along and you will receive a presentation of the Capital Improvement element of this program during your work session in July. The Conservation Subdivision Ordinance implementation is moving alon~. We have had two public meetings regarding this issue. The third meeting is scheduled for June 101 and will then go to the Planning Commission at the end of June. It will then be brought to you for your consideration at the end of July. Economic Development -Sarah LaDart, Economic Development Manager I have received two calls from people who are interested in the Morris Road property and the Deerfield Road property . I met with the owner of a restaurant who is interested in being an anchor for the Crabapple project when it opens in 2017 . Recently , I have heard very positive feedback from Milton residents. Milton has a favorable reputation and people want to live here. However, everyone wants responsible growth for the city. Regular Meeting of the Milton City Council Monday, June 1, 2015 at 6 :00pm Page II of II ADJOURNMENT (Agenda Item No. 15-160) Motion and Vote: Councilmember Hewitt moved to adjourn the Regular Meeting at 7:30 p.m. Councilmember Longoria seconded the motion. The motion passed unanimously (6-0). Councilmember Mohrig was absent from the meeting. Date Approved: June 15 ,2015 Suilie AM Gor~~~ch