Loading...
HomeMy WebLinkAboutMinutes CC - 08/03/2015 - MINS 08 03 15 REG (Migrated from Optiview)Regular Meeting of the Milton City Council Monday, August 3, 2015 at 6:00pm Page I of8 This summary is provided as a convenience and service to the public, media, and staff It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form . This is an official record of the Milton City Council Meeting proceedings. Official Meetings are audio and video recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on August 3, 2015 at 6:00 PM, Mayor Joe Lockwood presiding. INVOCATION Councilmember Burt Hewitt CALL TO ORDER Mayor Joe Lockwood called the meeting to order. ROLLCALL Councilmembers Present: Councilmember Thurman, Councilmember Kunz, Councilmember Lusk, Councilmember Hewitt, and Councilmember Mohrig. Councilmember Longoria arrived at 6:23 p.m. Mayor Joe Lockwood called the meeting to order. PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockw oo d) APPROVAL OF MEETING AGENDA (Agenda Item No. 15-206) Motion and Vote: Councilmember Hewitt moved to approve the Meeting Agenda with the following changes: • Add an Executive Session to discuss pending litigation. Councilmember Mohrig seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent for the vote . PUBLIC COMMENT Re g ular Meeting of th e Milton City Council Monday, August 3, 2015 at 6 :00pm Page 2 of8 CONSENT AGENDA 1. Approval ofthe July 13 ,2015 Council Work Session Meeting Minutes. (Agenda Item No. 15-207) (S udie Gordon, City Clerk) 2. Approval ofthe July 20 , 2015 Regular City Council Meeting Minutes . (Agenda Item No. 15-208) (S udie Gordon, City Clerk) 3. Appro val of a Construction Services Agreement between the City of Milton and JF Acquisition , LLC , dba, Jones & Frank to Install a Fuel Management System at Fire Station #41 and #43. (Agenda Item No. 15-209) (C arter Lucas, Ass istant City Man ager) 4. Appro val of a Professional Services Agreement between the City of Milton and Moreland Altobelli Associates , Inc. for the Following Project; "Design Services/Construction Documents, Cogburn Road Sidewalk and Trail Improvements". (Agenda Item No. 15-210) (C arter Lu cas, Assis tant City Ma n ager) 5. Approval of a Professional Services Agreement between the City of Milton and Layne Inliner , LLC for Providence Road Stormwater System Improvements. (Agenda Item No. 15-211) (Ca rter Lu cas, Assis tant City Man ager) 6. Approval of a Professional Services Agreement between the City of Milton and Kimley-Horn and Associates , Inc . for the Milton Comprehensive Transportation Plan. (Agenda Item No.15-212) (C art er Lucas, Assis tant City Ma n ager) 7. Approval of a Professional Services Agreement between the City of Milton and Mcintyre Corporation dba Mcintyre Fencing for Fence Demolition, Repair and Installation at Providence Park. (Agenda Item No. 15-213) (J im Cr egge, Parks & Recreation Director) Motion and Vote: Councilmember Lusk moved to appro ve the Consent Agenda. Councilmember Hewitt seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent for the vote. REPORTS AND PRESENTATIONS (No ne) Re g ul ar Meetin g o f the Milton Ci ty Council Monday, August 3 , 2015 at 6 :00pm Page 3 of8 FIRST PRESENTATION 1. Consideration ofRZ15-16 -To Amend Private Swimming Pool Standards for Detached Dwellings. [Sec. 64-1069(b)]. (Agenda Item No. 15-214) (Kathleen Fi eld, Co mmunity Developm ent Dir ector) 2. Consideration ofRZ15-17 -To Create a Definition for "Barrier" in Definitions. (Sec. 64-1). (Agenda Item No. 15-215) (Kathlee n Field, Co mmunity Development Director) Motion and Vote: Councilmember Thurman moved to approve the First Presentation Items. Councilmember Kunz seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent for the vote. PUBLIC HEARING 1. Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Fix the Ad Valorem Tax Rate of the City of Milton for Fiscal Year 2015 ; and for Other Purposes . (Agenda Item No. 15-184) (S ta cey In g lis, Assistant City Ma n ager) (Firs t Public Hearin g and First Presentation at J uly 6, 2015 Regular City Co un cil Meet ing) (Seco nd Public Hearing at July 20, 2015 Regular City Co un cil Mee tin g) Stacey Inglis, Assistant City Manager This is the third public hearing for this agenda item. I have not heard from Fulton County when we will receive the final tax digest. Tax bills will be mailed around the 1st of September. According to the official code of Georgia 48-5-3 2, we are required to hold three public hearings on the establishment of a millage rate when there is an increase in the tax digest. The first public hearing was held on July 6th , where the first presentation of the Ordinance to establish the millage rate was also sounded. • 1st Public Hearing-July 6th 6:00PM • 2nd Public Hearing-July 20th 6:00PM • 3rd Public Hearing and Adoption of Millage Rate -tonight (August 3 , 2015) • Tax bills projected to be mailed September 1st • Taxes due October 31st • Total Tax Digest = $2 ,238 ,970 ,962 • Total Taxes Le vied= $10 ,592 ,572 Property Taxes = $10 ,212 ,017 Motor Vehicle Taxes = $380 ,555 • Property Tax Increase Increase of 5.48% Due to Reassessments Millage Rate = 4. 731 mills Please keep in mind that "Property Taxes" include real , personal and motor vehicle taxes. We are projected to have an increase in tax collections of 5.48% due to inflationary reassessments of existing property. When coupled with the upsurge in the digest for newly improved properties , the overall taxes levied will be 6 .5% higher than 2014. Please understand this is not a millage rate increase. The millage rate of 4. 731 mills is the same rate the city has had since our first tax billing in 2007. 1""-....... ....._ __________________ ---- Re g ular Meeting of the Milton City Council Monday, Augu st 3, 2015 at 6 :00 pm Page 4 of8 ZONING AGENDA (No ne) UNFINISHED BUSINESS 1. Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Fix the Ad Valorem Tax Rate ofthe City of Milton for Fiscal Year 2015; and for Other Purposes. ORDINANCE NO. 15-08-255 (Agenda Item No. 15-184) (S tacey In glis, Assistant City Manager) (Firs t Public Hearing and First Pr esentation at J uly 6, 2015 Regu lar City Co unc il Mee ting) (Seco nd Public Hearing at July 20, 2 015 Regular City Co uncil Meetin g) (Th ir d Public Hearing at August 3, 2 015 Regular City Cou ncil Mee ting) Motion and Vote: Councilmember Hewitt moved to appro ve Agenda Item No . 15-184. Councilmember Mohrig seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent for the vote. NEW BUSINESS (None) MAYOR AND COUNCIL REPORTS STAFF REPORTS Department Updates 1. Police 2. Public Works 3. Parks and Recreation 4. Community Development 5. Economic Development Regular Meeting of the Milton Ci ty Council Monday, August 3, 2015 at 6 :00 pm Page 5 of8 Department Updates Police Department-Steven Krokoff, Police Chief We will be expanding our current Impact Program . Currently , it is a neighborhood watch program which places each of our officers with a subdivision to attend the HOA meetings , etc. to make sure we are addressing issues within the subdivision. We are going to expand the program to include all areas of the city ; not just neighborhoods. We will di vide the city into 16 zones and there will be an officer responsible for each of those zones. We are making this change because we noticed that we were not addressing some issues that occurred in non-neighborhood areas. This change will allow the officers to concentrate on constructive problem solving within the zone they are assigned to. Each officer will be tasked with analyzing the problem, crafting responses , and assessing the result. Individuals will be more likely to call the police with an issue if an officer/citizen le vel of trust has already been established. I am envisioning that once the program has been established and running smoothly, every citizen will know who their "Zone Officer" is and will have his/her contact information. Citizens will then be able to contact their zone officer and report a complaint or concern (non-emergency types , i.e. dog barking , speeding through a neighborhood , etc.) and then the officer can assess the situation and analyze the results . Public Works-Carter Lucas, Assistant City Manager Int ersection Improv ement Project in Crabapple -We have completed our right of way acquisition on the intersection improvement project in Crabapple . We have completed the demolition of the houses that were in the right of way so we have been able to certify that right ofway to GDOT . We have given the final plans to GDOT to be able to get into their construction process. I expect to have bids back by October. I am working with GDOT and ARC to ensure that funding is available to move forward with the construction. Ma yfield Road Str ee tscape Improvements -Sidewalks from the main intersection in Crabapple to the library. This project is moving forward even though we are attempting to do everything within the right of way. However, we have some dri veway easements that we need to obtain which forces us through the standard right of way planning and appro val process. This is in the process with GDOT. Pavement Managem ent-It is in full swing right now . During the next 3-4 days , we will be working around Bethany Bend and Cogburn near Cambridge High School. We have about 30-45 days left on the paving contract. Transportation Ma sterplan -We approved the contract tonight under our Consent Agenda. Representatives from Kimley-Home are here tonight to show their appreciation for awarding the contract to them. As you know, they completed the original CPT for us so they will be a good addition to continue the process with us. We are anticipating an October Work Session kick-off with Kimley- Home to further discuss the project. Fuel Management Sy stem -The Fuel Management System has begun and in the next 4-5 weeks we will be installing the fuel management system at Stations 41 and 43. Eventually, it will be at Station 42 after the improvements that are currently occurring at that station have been completed. Regular Meeting of the Milton City Council Monday, August 3, 2015 at 6:00pm Page 6 of8 Gravel Road Maintenance -We just completed the gravel road maintenance and will start dust control tomorrow which will last about 3-4 days. McGinnis-Ferry Interchange-On September 10 , 2015 from 5:00 to 7:00p.m. at the Lanier Technical College in the Forsyth County Conference Center will be the Public Information Open House. This is when the public will have the opportunity to look at the plans and ask questions or make comments. Councilmember Lusk Carter, have you seen the McGinnis-Ferry Interchange plans and have they taken into consideration our requests for how the interchange will impact Milton? Carter Lucas I have seen what they have done up until this point and our requests have not been incorporated as of yet. I think that if it is the consensus of the council to make our requests known, then perhaps we could put together a resolution to present to them before the September 1oth Public Information Open House. Councilmember Lusk I agree . I would like to see us come forward with a resolution. City Manager Lagerbloom Staff will come up with a recommendation to present to you for your approval or not. Carter Lucas From a staff perspective, we have presented to them our request to extend the four lane section to either tie into the four lane section at Morris and Webb or to make some other logical connection to the proposed four lane section at Highway 9 . Parks and Recreation -Chris Lagerbloom, City Manager (Jim Cregge absent) Bell Memorial Park -They are continuing to put sod down in the park. We have met with the contractor and have a construction timeline that we are working on to have the Grand Opening on September 1 ih. You will begin to see the Pavilion, trails and fencing being constructed. Community Development-Kathy Field, Director Conservation Subdivision Ordinance -Special Called Work Session will be held on August 20th and it is scheduled for review and final action by the council on September 21 st. Arnold Mill Form Based Code-This will be reviewed and discussed at the August lOth Work Session and is scheduled for review and final action by the council on September 1 ih. Impact Fee Ordinance-There will be a presentation at the Work Session on September 14th and the first presentation will be on September 21 st. It is then scheduled for your review and final action on October 5th. Regular Meeting of the Milton City Council Monday, August 3, 2015 at 6:00pm Page 7 of8 Rezonings -there is one scheduled which is the Montessori School on Bethany Bend to expand the existing school from 2,000 square feet to 8,000 square feet. Text amendments-we advertised for two text amendments this month and as Chris mentioned to you; although they have been advertised for your action on August 1 ih, at the work session on August 1Oth our chief building official will ask that they be withdrawn. Rural Viewshed-on September 21 st you will review action on the rural view shed within the Rural Milton Overlay. This came before the city council earlier and it was deferred for a month. Economic Development -Sarah LaDart, Economic Development Manager Progress Partners-We worked with Progress Partners to make sure that the cities that contributed to Progress Partners and became members of their organization were more visibly recognized with big logos on all their informational packets. In prior discussions, the council seemed concerned that cities that did not become members of Progress Partners were being treated the same as cities who had made a large financial commitment. Atlanta Business Chronicle-Milton was featured on the cover of the North Fulton business section and Carter Lucas got his own question and answer profile in the business section as well. It was a very nice article about the Legacy Milton program. ARC Millennia/ Advisory Council -As I previously mentioned, I am on this council and we have now been split into eight groups. I am on the committee to help create a unified story and vision for North Fulton/Milton and Atlanta as a whole. This is in conjunction with the Metro Chamber Atlanta Program. This is all about getting the story of Atlanta to people outside of Atlanta. Milton will now have a seat at that table. EXECUTIVE SESSION Motion and Vote: Councilmember Thurman moved to adjourn into Executive Session to discuss pending litigation at 6:50 p.m. Councilmember Longoria seconded the motion. The motion passed unanimously (7 -0). RECONVENE Motion and Vote: Councilmember Thurman moved to reconvene the Regular Meeting at 6:55 p.m. Councilmember Lusk seconded the motion. The motion passed unanimously (7-0). Regular Meeting of the Milton City Council Monday, August 3, 2015 at 6:00 pm Page 8 of8 ADJOURNMENT (Agenda Item No. 15-216) Motion and Vote: Councilmember Lusk moved to adjourn the Regular Meeting at 6:56 p.m. Councilmember Longoria seconded the motion. The motion passed unanimously (7-0). Date Approved: August 17 ,2015 Sudief:m/;effk? Joe Lockwood ~ STATE OF GEORGIA COUNTY OF FULTON CITY OF MIL TON ) ) ) ) ) AFFIDAVIT RE: CLOSURE OF OPEN MEETINGS Personally appeared before the undersigned officer, duly authorized under the laws of the State of Georgia to administer oaths , JOE LOCKWOOD, who in his capacity as Mayor and the person presiding over a Council meeting of the CITY OF MIL TON , and after being first duly sworn , certifies under oath and states to the best of his kno w ledge and belief the following : At a Regularly Scheduled City Council Meeting held on August 3, 2015 , at 6:00PM the Council voted to go into closed session and exclude the public from all or a portion of its meeting. The legal exceptions applicable to the exempt matters addressed during such closed meeting are as follows: [Check or initial as appropriate] 1. __ discussion or voting to authorize negotiations to purchase, dispose of, or lease property; authorizing the ordering of an appraisal related to the acquisition or disposal of real estate ; entering into contract to purchase, to dispose of, or lease property subject to approval in a subsequent public vote; or entering into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote pursuant to O .C.G.A, 50-14-3(b)(l)(B-E); 2 . discussing or deliberating upon the appointment, employment, compensation, hiring , disciplinary action or dismissal , or periodic evaluation or rating of a public officer or employee or interviewing applicants for the executive head of the city with the vote on any such matter coming in public pursuant to O.C.G.A. 50-14-3(b)(2); 3. X attorney/client privilege in order to consult and meet with legal counsel pertaining to pending or potential litigation , settlement, claims , administrative proceedings or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved, pursuant to O.C.G .A. 50-14-2(1). 4. other (explanation): I certify that the subject matter of the closed meeting or the closed portion of the meeting was devoted to matters of official business or policy, with the exceptions provided by law as set forth above . SWORN TO AND SUBSCRffiED before me this 3rd day of August, 2015 .