HomeMy WebLinkAboutMinutes CC - 07/09/2018Regular Meeting of the Milton City Council
Monday, July 9, 2018 at 6:00 pm
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This summary is provided as a convenience and service to the public, media, and staff. It is not
the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this
notice. Public comments are noted and heard by Council, but not quoted. This document includes
limited presentation by Council and invited speakers in summary form. This is an official record
of the Milton City Council Meeting proceedings. Official Meetings are audio and video recorded.
The Regular Meeting of the Mayor and Council of the City of Milton was held on July 9,
2018 at 6:00 PM, Mayor Joe Lockwood presiding.
INVOCATION
Rich Austin
CALL TO ORDER
Mayor Joe Lockwood called the meeting to order.
ROLL CALL
Councilmembers Present: Councilmember Jamison, Councilmember Kunz, Councilmember
Bentley, Councilmember Longoria and Councilmember Mohrig
PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood)
APPROVAL OF MEETING AGENDA (Add or remove items from the agenda)
(Agenda Item No. 18-194)
Motion and Vote: Councilmember Kunz moved to approve the Meeting Agenda with the
following changes:
• Add an Executive Session to discuss land acquisition.
Add an Agenda Item under New Business, "Consideration of the Adoption of a Joint
Defense Agreement regarding Pending Tax Appeal Litigation".
Councilmember Mohrig seconded the motion. The motion passed (6-0).
Regular Meeting of the Milton City Council
Monday, July 9, 2018 at 6:00 pm
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PUBLIC COMMENT (General)
The following individual submitted a Public Comment Card:
Tim Becker, 15625 Canterbury Chase, Milton, Georgia 30004
CONSENT AGENDA
Approval of the Financial Statements and Investment Report for the
Period Ending May 2018.
(Agenda Item No. 18-195)
(Bernadette Harvill, Finance Director)
2. Approval of a Construction Services Agreement between the City of Milton, Georgia and
Superior Fence of Georgia, LLC for a City Hall Fence.
(Agenda Item No. 18-196)
(Carter Lucas, Assistant City Manager)
3. Approval of a Change Order #1 to the Professional Services Agreement between the City
of Milton and Barge Design Solutions, Inc., for an Update to the City Wide Parks and
Recreation Master Plan and the Master Plan for Providence Park.
(Agenda Item No. 18-197)
(Jim Cregge, Parks and Recreation Director)
Motion and Vote: Councilmember Bentley moved to approve the Consent Agenda Items.
Councilmember Longoria seconded the motion. The motion passed (6-0).
REPORTS AND PRESENTATIONS
Proclamation Recognizing MDA City of Milton Firefighter Appreciation.
(Mayor Joe Lockwood)
2. Discussion of the Capital Improvement Element (CIE) and the Draft Transmittal
Resolution.
(Michele McIntosh -Ross, Principal Planner and Bill Ross, Ross + Associates)
PUBLIC COMMENT
The following individual submitted a Public Comment to be read into the record:
Judy Burds, 1165 Bream Drive, Milton, GA 30004
Regular Meeting of the Milton City Council
Monday, July 9, 2018 at 6:00 pm
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FIRST PRESENTATION
I. Consideration of an Ordinance to Revise the Alcohol Code to Allow Sunday Sales by the
Drink Between 11:00 A.M. and 12:30 P.M. Conditional Upon Voter Approval, to Repeal
Ordinances in Conflict, and Set an Effective Date.
(Agenda Item No. 18-198)
(Ken Jarrard, City Attorney)
Motion and Vote: Councilmember Kunz moved to approve the First Presentation Item.
Councilmember Longoria seconded the motion. The motion passed (6-0).
PUBLIC HEARING (None)
ZONING AGENDA (None)
UNFINISHED BUSINESS
1. Consideration of an Ordinance to Revise Noise Restrictions Impacting the Use of
Consumer Fireworks, to Repeal Ordinances in Conflict, and Set an Effective Date.
ORDINANCE NO. 18-07-366
(Agenda Item No. 18-190)
(First Presentation at June 18, 2018 Regular City Council Meeting)
(Rich Austin, Police Chiej)
Rich Austin, Police Chief
This item was first presented on June 18, 2018. The main purpose of it is to bring the city in
compliance with state law to allow our officers to have the authority to take action regarding the
inappropriate use of fireworks.
Councilmember Kunz
How do our citizens report inappropriate use of fireworks?
Police Chief Austin
They can call 911 or our non -emergency number.
Councilmember Mohrig
Thank you for having officers patrol the surrounding neighborhoods. I think it really helped.
Regular Meeting of the Milton City Council
Monday, July 9, 2018 at 6:00 pm
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Councilmember Bentley
Do the firework stands that we see on the street corners have to get a permit to sell fireworks?
Police Chief Austin
Yes.
Councilmember Bentley
Do you know if they are allowed to sell commercial grade fireworks?
Police Chief Austin
I can get that information for you.
Councilmember Bentley
I think our citizens need to know when a permit is required for using fireworks; residential versus
commercial grade fireworks.
Mayor Lockwood
Chief Austin, could you please let us know the requirements for using commercial grade fireworks
versus residential grade?
Motion and Vote: Councilmember Bentley moved to approve Agenda Item No. 18-190
Councilmember Mohrig seconded the motion. The motion passed (6-0).
NEW BUSINESS
Consideration of a Resolution to Dissolve the Milton Cultural Arts Committee (MCAC)
and to Recognize the Work of Its Members.
RESOLUTION NO. 18-07-481
(Agenda Item No. 18-199)
(Sarah LaDart, Economic Development Manager)
Sarah LaDart, Economic Development Manager
We are here to discuss the request to dissolve the Milton Cultural Arts Committee. In October
2016, we voted to create the Cultural Arts Committee with the intent to advocate, promote, and
participate in the selection and interpretation of cultural artwork and art events to encourage local
exploration, generate civic pride, showcase local artists and increase tourism for the city. The
committee that you brought together has, on their own, funded the creation of a 501(c) (3) which
will increase their opportunities for grants and the collection of donations. Bill Purdie, our
Chairman, is here tonight to talk to you about this opportunity. At the end of his presentation, we
are asking for your approval to dissolve the Milton Cultural Arts Committee and formally give
your support to the Milton Arts Council.
Regular Meeting of the Milton City Council
Monday, July 9, 2018 at 6:00 pm
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Bill Purdie, Chairman Milton Cultural Arts Committee
Since my last presentation to council on January 29, 2018, our committee has continued to try to
reach our goals for an arts program in the city. One of our goals was to create a non-profit
organization capable of raising funds. So, on May 1, 2018, we created the Milton Arts Council,
Inc. It is a certified Georgia non-profit corporation and I am the president. The Board of Directors
of this corporation consists of the seven council appointed members of the Milton Cultural Arts
Committee in addition to three other individuals; an attorney, a CPA, and Sarah LaDart who will
be a non-voting director and will serve as the liaison between the committee and the city council.
During our first meeting, we adopted articles on incorporation and bylaws that will support our
federal tax filing as a 501(c)(3) corporation which will occur about one year from now. We have
already conducted the "Milton's Got Talent" program and the winners were supposed to perform
at the Beach Bash but it was canceled due to inclement weather. The winners will now perform
at Crabapple Fest in October. In addition, we are now responsible for the Milton Literary Festival
which is scheduled to be held in November.
Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 18-199.
Councilmember Longoria seconded the motion. The motion passed (6-0).
The following Agenda Item was added to the agenda by motion and vote under Approval of
Meeting Agenda:
2. Consideration of the Adoption of a Joint Defense Agreement regarding Pending Tax
Appeal Litigation.
(Ken Jarrard, City Attorney)
Ken Jarrard, City Attorney
I have distributed the Joint Defense Agreement so each of you should have a copy of it. There are
two class action lawsuits that were filed against the Fulton County Assessor's Office regarding the
countywide assessments conducted by Fulton County challenging the valuations performed during
the past three years. The lawsuits implicate not only Fulton County but also every municipality in
Fulton County. There are several attorneys involved in this litigation so we are requesting a Joint
Defense Agreement so all the lawyers involved can talk freely among each other regarding this
lawsuit without waiving the attorney client privilege. It allows me to be able to discuss with you
information that other jurisdictions have revealed. You will have to keep the information private
as part of our common litigation defense strategy. I am requesting your approval of this Joint
Defense Agreement.
Regular Meeting of the Milton City Council
Monday; July 9, 2018 at 6:00 pm
Page 6 of 8
Motion and Vote: Councilmember Mohrig moved to approve the Consideration of the Adoption
of a Joint Defense Agreement regarding Pending Tax Appeal Litigation. Councilmember Kunz
seconded the motion. The motion passed (6-0).
STAFF REPORTS
1
1. Public Works
2. Fire
3. Communications
Sara Leaders, Transportation Engineer
As of today, we have received about 87% of the projected TSPLOST funds. Our TSPLOST Batch
Two projects which consist of Hopewell/Hamby and Hopewell/Thompson are nearing the concept
phase completion. A public survey has been sent out. As of Friday, we have received 890
responses of which 825 were Milton citizens. The northeast Crabapple project is beginning the
right-of-way acquisition process and concluding the final design. Today, we issued a "notice to
proceed" for the Morris at Webb Road roundabout. In the next few weeks, the "notice to proceed"
for the Freemanville at Providence roundabout will be issued.. GDOT identified two quick
response projects which consists of left turn lanes on Hwy. 372 at Batesville and Hwy. 372 at
Green Road.
Bob Edgar, Fire Chief
Three of our staff members attended the MDA summer camp program with some of the funds that
were collected during the boot drive which helped fund and send children with special needs to
the camp.. We want to thank Councilmember Laura Bentley who helped us with our horse training
program. We had many new firefighters who had never come face to face with a horse before, so
she was able to help calm the nerves and assist with training. She also helped us get donations for
equipment to keep on our trucks in case a horse gets loose in the community. We recently filled a
vacancy in the fire department with a female firefighter, Chelsea McDonald. She is a state certified
paramedic and started the fire academy training today and will be joining us in about ten weeks.
Jason Howard, our chaplain, spent three days visiting all of our firefighters in an effort to get to
know everyone in case a need may arise. The final tornado siren at Wood Road and Birmingham
Highway has been installed. We just completed the purchase of a new ATV which will assist in
transporting patients who are injured deep in the woods, especially in Birmingham Park.
Regular Meeting of the Milton City Council
Monday, July 9, 2018 at 6:00 pm
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Shannon Ferguson, Communications Manager
Email Communications
Open Rates — Continue to see increased open & click rates (recent examples below)
50% open rate = BOLOs from MPD
48% open rate = Property Tax Assessments
47% open rate = Mills Use Permit (Applicant/Matilda's FAQs)
41 % open rate = Tree Ordinance Review
41 % open rate = Providence Park FAQs
39% open rate = Hopewell transportation projects survey
33% open rate = Beach Bash at Bell Memorial
32% open rate = Council meeting updates
Social Media - Twitter
Continued growth with total number of followers:
2018 Total New Followers
Jan 56
Feb
39
March
53
April
36
May
26
June
52
Significant retweets for road related construction & closures
Regular engagement regarding transportation projects & general questions/feedback
Social Media - Facebook
Continue to see increase in total numbers
Q1 2018 = 7,577
Q2 2018 = 7,977
As of today = 8,062
Very limited "unlikes" (average 1 per month)
We received a very positive response from all over the community regarding our Fireworks
Campaign. It was very well received and many citizens were appreciative of the educational
awareness that was communicated throughout the city regarding loud noises and the potential
damage that it can cause to animals.
Traditional Media
• Local — Year-to-date held the Milton Herald cover 9 weeks
• Print — Positive pick-up by the Milton Herald, North Fulton County News Now (AJC),
North Fulton Neighbor, The Patch, and AJC online
• Television — Limited but typical (i.e. police specific, noise ordinance regarding
fireworks)
F
Regular Meeting of the Milton City Council
Monday, July 9, 2018 at 6:00 pm
Page 8 of 8
Departmental Support
• Forms project continues
• Better Together logo & brochure refresh
• Finance's FY19 Budget Book
• Citizens Government Academy
• Camp Joyful Soles staff orientation
• RFP for Economic Development Department
• Community engagement (transportation, MCC property, trail implementation)
EXECUTIVE SESSION
Motion and Vote: Councilmember Mohrig moved to go into Executive Session to discuss land
acquisition at 6:52 p.m. Councilmember Kunz seconded the motion. The motion passed (6-0).
RECONVENE
Motion and Vote: Councilmember Longoria moved to reconvene the Regular Meeting at 7:23
p.m. Councilmember Mohrig seconded the motion. The motion passed (4-0). Councilmember
Bentley and Councilmember Kunz were absent from the vote.
ADJOURNMENT
(Agenda Item No. 18-200)
Motion and Vote: Councilmember Jamison moved to adjourn the Regular Meeting at 7:24 p.m.
Councilmember Longoria seconded the motion. The motion passed (4-0). Councilmember
Bentley and Councilmember Kunz were absent from the vote.
Date Approved: July 23, 2018
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Sudie AM Gordon, Cit(
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Joe Lockwoo , ayor