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HomeMy WebLinkAboutMinutes CC - 01/20/2016 - MINS 01 20 16 REG (Migrated from Optiview)I I I Regular Meeting of the Milton City Council Wednesday, January 20, 2016 at 6 :00 pm Page I of7 This summary is provided as a convenience and service to the public, media, and staff It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice . Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form . This is an official record of the Milton City Council Meeting proceedings. Official Meetings are audio and video recorded. T he Regular Meetin g of th e M ayor and Council of th e City of M il ton was he ld on Janua ry 20 , 2016 at 6:00 PM, M ayor Jo e Lo ckw ood pr es idin g. INV OC ATIO N Remco Brommet, Chaplain for the City of Milton Police and Fire . CALL TO ORD ER Mayor Joe Lockwood called the meeting to order. RO L L CAL L Councilmembe rs Prese nt : Councilmember Thurman , Councilmember Kunz, Councilmember Lusk , Councilmember Hewitt, and Councilmember Mohrig . Co uncilm e mb e rs A bse nt: Councilmember Longoria. PLE D GE OF ALLEG IANCE (Led by Mayor J oe Lockw ood) APPROVAL OF MEE TI NG A GENDA (Agenda Item No. 16-011) Motion and V ot e : Councilmember Thurman moved to approve the Meeting Agenda with the following changes: • Move Executive Session to discuss Pending Litigation and Personnel after the Consent Agenda. Councilmember Kunz seconded the motion . The motion passed unan imously (6 -0). Councilmember Longoria was absent from the meeting. PUBLI C COMMENT Regular Meeting of the Milton City Council Wednesday, January 20, 2016 at 6:00 pm Page 2 of7 CONSENT AGENDA 1. Approval ofthe December 14 ,2015 City Council Work Session Minutes. (Agenda Item No. 16-012) (Sudie Gordon, City Clerk) 2 . Approval of the December 21 , 2015 Regular City Council Meeting Minutes. (Agenda Item No. 16-013) (Su di e Gordon, City Clerk) 3. Approval of a Professional Services Agreement between the City of Milton and Universal Engineering Sciences, Inc. for Geotechnical Recommendations for the Fire Training Building. (Agenda Item No. 16-014) (Carter Lu cas, Assistant City Manager) 4. Approval of a Professional Services Agreement between the City of Milton and Universal Engineering Sciences, Inc. for Geotechnical Inspections Related to Site Preparation for City Hall. (Agenda Item No. 16-015) (Cart er Lu cas, Assistant C ity Mana ger) 5 . Approval of a Professional Services Agreement between the City of Milton and Pond & Company for Civil Design Related to the Fire Training Building. (Agenda Item No . 16-016) (Cart er Lu cas, Assistant City Manager) 6. Approval of a Professional Services Agreement between the City of Milton and Engineering303 , LLC for the Batesville Road Drainage and Shoulder Improvement Project. (Agenda Item No. 16-017) (Cart er Lu cas, Assistant City Manager) Motion and Vote: Councilmember Lusk moved to approve the Consent Agenda. Councilmember Hewitt seconded the motion. The motion passed unanimously (6 -0). Councilmember Longoria was absent from the meeting. REPORTS AND PRESENTATIONS (No n e) FIRST PRESENTATION (No ne) PUBLIC HEARING (None) ZONING AGENDA (No n e) I I I I I I Regular Meeting of the Milton City Council Wednesday, January 2 0 , 2 016 at 6 :00 pm Page3of7 The following Executive S ess ion was move d by M otion and Vote under A ppro val of Me eting A genda. EXECUTIVE SESSION M otion and V ote : Councilmember Mohrig moved to go into Executive Session to discuss pending litigation and personnel at 6 :09p.m . Councilmember Hewitt seconded the motion . The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting. REC O NVENE M otion and V ote : Councilmember Mohrig moved to reconvene the Regular Meeting at 6 :24 p.m. Councilmember Hewitt seconded the motion. The motion passed unanimously (6 -0). Councilmember Longoria was absent from the meeting . UNFI NI SHED BUS I NESS 1. Consideration of a Reso lution Appointing or Reappoi nting Members to Milto n Grows Green for the City of Milton. RESOLUTION NO. 16-01-364 (Agenda Item No. 15-320) (Deferr ed at Decemb er 21 , 2015 City Council Mee tin g to January 20, 2016) (Mayor J oe Lockwood) M otion and V ote : Councilmember Lusk moved to approve Agenda Item No . 15 -320 by appointing the following Milton Grows Green members: Chair -Jack Lindon Vice Chair -Margaret Lamb Chair Emeritus -Jon McPhail Councilmember Mohrig seconded the motion . The motion passed unanimously (6 -0). Councilmember Longoria was absent from the meeting. NEW BUS I NESS 1. Cons ideration of a Resolution Accepting the Resignation of City Manager Chri s Lagerb loom. RESOLUTION NO. 16-01-365 (Agenda Item No. 16-018) (Ken Jarrard, City Attorney) C hris Lagerbloom , C ity Manage r Mayor and Council , we have talked about this in Executive Session and we have talked about it individuall y; I love the City of Milton. I have absolutel y loved working in a place that really all I had to do was the love the community. And , when you can find one of those situations and happen to make a Regular Meeting of the Milton City Council Wednesday, January 20 , 2016 at 6:00 pm Page 4 of7 living doing it , it is that old adage that it is really not work but just the way you live. Council, it has been I an amazing journey. It has been fun birthing the city and having some day to day responsibility for it. I will miss it tremendously as I will miss each of you. But, as yo u know, I have accepted a position in the City ofFort Lauderdale and will be leaving Milton. My final day will be February 12 1h. Thank you . Mayor Joe Lockwood Chris, I think I can speak for everybody. We are certainly sad to see you go and appreciate everything you have done. It has been a great ride. We have accomplished a lot of things together. You have been a huge part of that but we totally understand that you have a great opportunity and we fully support your move. Motion and Vote: Councilmember Hewitt moved to approve Agenda Item No. 16-018. Councilmember Kunz seconded the motion. The motion passed (6-0). Councilmember Longoria was absent from the meeting. 2. Consideration of a Resolution Appointing Steven Krokoff as Interim City Manager. RESOLUTION NO. 16-01-366 (Agenda Item No. 16-019) (Ken Jarrard, City Attorney) Ken Jarrard, City Attorney I Section 3.24 of the City of Milton Charter anticipates that there may be situations where the City Manager position is vacant or the City Manager is vacant on a temporary basis. Based on the City Manager 's resignation, it is anticipated that there will be a recruitment process with respect to filling the City Manager position on a permanent basis . However, while that process is ongoing, the City Manager position will have to be filled on a temporary basis. Therefore , you have in front of you this evening a resolution appointing Steven Krokoff as the Interim City Manager which will begin when Mr. Lagerbloom leaves the city until a permanent City Manager is hired . Motion and Vote: Councilmember Mohrig moved to approve Agenda Item No. 16-019. Councilmember Lusk seconded the motion. The motion passed (6-0). Councilmember Longoria was absent from the meeting. MAYOR AND COUNCIL REPORTS Mayor Lockwood I want to update a comment made a couple of weeks ago. Scott Reese had made a Public Comment about people with larger pieces of property having difficulties with developing it as far as fire protection. To update this issue, the applicant that brought it to Scott's attention has a meeting with staff this week and I there may be some decisions we have to make accordingly. We are asking staff to bring us some options and understand that we may have to have some trade-offs to keep everything in line with regards to fire safety and land use . We are looking to facilitate these people with larger lots to be able to develop them and not force them to build smaller lots because of cost. I I I Regular Meeting of the Milton City Council Wednesday, January 20,2016 at 6 :00pm Page 5 of7 City Manager Lagerbloom I have several meetings this week to ensure a seamless transition. STAFF REPORTS Department Updates 1. Fire 2. Finance 3. Information Technology 4. Communication & Engagement 5. Human Resources 6. Public Works Bob Edgar, Fire Chief I just want to share with you some of the 2015 stats. Of all the emergency calls responded to in the North Fulton cities as a whole , the emergency response was within the contract guidelines 95% of the time, which is beyond the expectation. On the non-emergency calls, they met that at 98% of the time. The difference there is the response time. Emergency calls needs to be responded to within 12 minutes and the non-emergency calls within 15 minutes. Our response time within our department is six minutes on average. I want to also highlight the fire department totals. We responded to 2, 390 calls in 2015; 1,196 were EMS calls. We dedicated 18 ,389 hours to training; 306 hours per person. We have been invited by Cambridge High School to do a static display at the new veterinarian school they have just built. We will do that on Friday at 9 :00 a .m. Stacey Inglis, Finance The 2016 business license packets (800 packets) have been mailed out to active businesses and are due back March 31 , 2016 . We have a process in place this year if they become delinquent. There will be certain steps that will be taken within a specific time frame to handle delinquency . The 2015 audit field work is scheduled to begin next Monday. The field work will last about two weeks and then it takes a month for all the reports to be generated. It will be ready to publish by the beginning of March. The general fund stats will be available in February because of some computer issues we are having to get everything uploaded in the correct format. This Friday , the Rotary Club of Milton Windward is going to be hosting an event at Cambridge for Stop Hunger Now. We will package about 15 ,000 meals that will be delivered to third world countries . David Frizzell, Information Technology December was a very busy month for us . The beginning of the rollout of the cloud happened in December. We had a power outage in the middle of it and VC3 took over because I was out of town. They handled it all very nicely. There were 463 tickets in December which is nearly triple from last month. We are moving forward with our rollout. We are still working on fire and then moving to police . Angela Thompson, Communication and Engagement I included with your packet our 2016 event schedule . I would like to point out that last year we were able to grow our Facebook reach by almost 2 ,000 people and over 700 people with Instagram. This is a very good format for us to reach people. Regular Meeting of the Milton City Council Wednesday, January 20 , 2016 at 6 :00 pm Page 6 of7 Sam Trager, Human Resources Our turnover rate was 5% which is very low. We lost only six employees. I think it says something about the jobs here and what we provide for our employees . We have selected a consultant for our salary survey. We just got the contract back today. We are forwarding it to our city attorney for legal review. Hopefully , you will have that in front of you shortly so we can begin the project. In addition , every year during the holidays we run a Maintain Don 't Gain contest for our employees. We had 33 employees participate this year and lost a combined 47 pounds between Thanksgiving and New Year 's Day. It is a good program and we will continue it next year. Carter Lucas, Public Works Our Crabapple project was awarded to Baldwin Construction to build a roundabout and road improvements in the Crabapple area. We are anticipating a "notice to proceed" for Baldwin to begin work very soon. The roundabout at Hopewell and Birmingham Road is still in the utility relocation phase. AT&T is our last utility to be relocated . Completion should begin around the second week of February and then Baldwin will be ready to start work. We hope to have an early summer completion date on that project. Webb Road intersection improvements had been postponed and rolled into paving contract. We put our paving contract in early this year and got bids back this week that were under budget. The intersection also came back under budget, as well. Mayfield Streetscapes improvements are moving forward . We got the notice from GDOT of our right-of-way acquisition and hope for a completion date of December 2016. Our CTP is moving forward and we are in the "needs assessment" phase and will continue work on this through February then go into the recommendation phase. The initial survey will be completed on January 28 , 2016. We are close to 1,000 responses with this . Another survey will come out in March that shows our findings from the initial survey. Our plans for the Bethany Bend at Highway 9 intersection improvements (signal modifications) has been sent to GDOT for their review and will then be turned over to their maintenance division. Highway 9 widening improvements are getting moved up by two to three years ; we are no longer looking at a 2024 completion. State Route 140 is starting to show up on GDOT' s long range plans again for 203 7. They have also accelerated the bridge improvements for 2016. We anticipate trying to get a copy ofthe contract by February 1, 2016 for the New City Hall. Councilmember Lusk What are the project limits on 140 ? Carter Lucas It goes up into Cherokee County . Councilmember Mohrig Do the improvements on Bethany Bend include a "no turn on right" signalization? Carter Lucas It does . There will be a number of changes and I can bring you a plan that shows more details at a later date. I I Councilmember Mohrig I As far as the widening of Highway 9 and its impacts on Bethany Bend, is that tied into when we will actually do the widening with GDOT? I Regular Meeting of the Milton City Council Wednesday, January 2 0, 2 016 at 6 :00 pm Pa ge 7 of7 Carte r L ucas The split intersection wou ld be part of the Highway 9 widening . Councilmembe r M ohrig Signalization will come first but the actual changing of the route will be later? Ca rt e r L uca s Correct. A DJOURNMENT (Agenda Item No. 16-020) M otion and V ote: Councilmember Hewitt mo ved to adjourn the Regular Meeting at 6:54p.m. Councilmember Thurman seconded the motion . The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting . I Date Approved: February I , 2016 Joe Lockwood , Mayor I I I I STATE OF GEORGIA COUNTY OF FULTON CITY OF MIL TON ) ) ) ) ) AFFIDAVIT RE: CLOSURE OF OPEN MEETINGS Personally appeared before the undersigned officer, duly authorized under the laws of the State of Georgia to administer oaths , JOE LOCKWOOD , who in his capacity as Mayor and the person presiding over a Council meeting of the CITY OF MIL TON , and after being first duly sworn , certifies under oath and states to the best of his knowledge and belief the following: At a Regularly Scheduled City Council Meeting held on January 20 , 2016 , at 6:00 PM the Council voted to go into closed session and exclude the public from all or a portion of its meeting . The legal exceptions applicable to the exempt matters addressed during such closed meeting are as follows: [Check or initial as appropriate] 1. __ discussion or voting to authorize negotiations to purchase, dispose of, or lease property; authorizing the ordering of an appraisal related to the acquisition or disposal of real estate; entering into contract to purchase, to dispose of, or lease property subject to approval in a subsequent public vote; or entering into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote pursuant to O.C.G.A, 50-14-3(b)(l )(B-E); 2 . X discussing or deliberating upon the appointment, employment, compensation , hiring , disciplinary action or dismissal , or periodic evaluation or rating of a public officer or employee or interviewing applicants for the executive head of the city with the vote on any such matter coming in public pursuant to O.C .G.A. 50-14-3(b)(2); 3. __.x_ attorney/client privilege in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved , pursuant to O.C.G.A. 50-14-2(1). 4 . other (explanation): I certify that the subject matter of the closed meeting or the closed portion of the meeting was devoted to matters of official business or policy , with the exceptions provided by law as set forth above . 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