Loading...
HomeMy WebLinkAboutMinutes CC - 08/01/2016 - MINS 08 01 16 REG (Migrated from Optiview)1 Regular Meeting of the Milton City Council Monday, August 1, 2016 at 6:00 pm Page 1 of 7 This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings. Oficial Meetings are audio and video recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on August 1, 2016 at 6:00 PM, Mayor Joe Lockwood presiding. INVOCATION Pastor Jerry Dockery - Crabapple First Baptist Church, Milton, Georgia CALL TO ORDER Mayor Joe Lockwood called the meeting to order. ROLL CALL Councilmembers Present: Councilmember Thurman, Councilmember Kunz, Councilmember Lusk, Councilmember Hewitt, and Councilmember Mohrig. Councihnember Absent: Councilmember Longoria PLEDGE OF ALLEGIANCE APPROVAL OF MEETING AGENDA (Agenda Item No. 16-164) Motion and Vote: Councilmember Thurman moved to approve the Meeting Agenda with the following changes: Add an Executive Session to discuss Personnel, Potential Litigation and Litigation. Add after the Executive Session a discussion regarding Coker versus the City of Milton Settlement Agreement. Councilmember Hewitt seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting. Regular Meeting of the Milton City Council Monday, August 1, 2016 at 6:00 pm Page 2 of 7 PUBLIC COMMENT CONSENT AGENDA 1. Approval of the May 2, 2016 Regular City Council Meeting Minutes. (Agenda Item No. 16-165) (Sudie Gordon, City Clerk) 2. Approval of an Updated Memorandum of Understanding for Continued Interest in PI #0011675 Crabapple Streetscape. (Agenda Item No. 16-166) (Carter Lucas, Assistant City Manager) 3. Approval of a Professional Services Agreement for Freemanville Road at Providence Road Roundabout Design. (Agenda Item No. 16-167) (Carter Lucas, Assistant City Manager) Motion and Vote: Councilmember Lusk moved to approve the Consent Agenda to include only Item Numbers 1, 2 and 3 as listed above. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting. CONSENT AGENDA (continued) 4. Approval of a Parks and Recreation Department Facility Use Agreement and Addendum between the City of Milton and NFL Youth Football League, Inc. (Agenda Item No. 16-168) (Jim Cregge, Parks and Recreation Director) Motion and Vote: Councilmember Lusk moved to approve the Consent Agenda Item Number 4 as listed above. Councilmember Thurman seconded the motion. The motion passed unanimously (5-0). Councilmember Kunz recused himself from the vote. Councilmember Longoria was absent from the meeting. 1 1 Regular Meeting of the Milton City Council Monday, August 1, 2016 at 6:00 pm Page 3 of 7 1 REPORTS AND PRESENTATIONS (None) FIRST PRESENTATION 1. Consideration of RZ16-03 — Donegal Lane (Northern End) by 1699 Land Co., LLC to Rezone from AG -1 (Agricultural) to R -3A (Residential) to Develop 26 Single Family Homes on 17.25 Acres of an Overall Density of 1.5 Units per acre and a Concurrent Variance to Reduce Setback for a New Street from 50 Feet to 0 Feet (Section 64-2397). (Agenda Item No. 16-169) (Kathleen Field, Community Development Director) Motion and Vote: Councilmember Kunz moved to approve the First Presentation Item. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting. 1 PUBLIC HEARING 1. Consideration of A Resolution of the City of Milton, Georgia Extending Through October 2, 2016, An Existing Moratorium Barring the Acceptance of Applications for Permits Authorizing the Use of Community Sewerage Disposal Systems. (Agenda Item No. 16-170) (Ken Jarrard, City Attorney) Ken Jarrard, City Attorney This is a public hearing of an existing moratorium regarding applications involving the use of community septic or sewage disposal systems. This was originally enacted on a time sensitive basis on April 11, 2016 which was a 30 day moratorium. It was then followed by a public hearing on May 2, 2016 for a 90 day moratorium. Now, tonight, this is a public hearing for an additional 60 day extension. This places a moratorium on the acceptance of applications for permits to install community sewerage disposal systems until October 2, 2016. This is so staff and council and consider amendments to Section 50-184 of the Code of the City of Milton. L Regular Meeting of the Milton City Council Monday, August 1, 2016 at 6:00 pm Page 4 of 7 ZONING AGENDA (None) UNFINISHED BUSINESS (None) NEW BUSINESS Consideration of a Resolution of the City of Milton, Georgia Extending Through October 2, 2016, An Existing Moratorium Barring the Acceptance of Applications for Permits Authorizing the Use of Community Sewerage Disposal Systems. RESOLUTION NO. 16-08-376 (Agenda Item No. 16-170) (Public Hearing at August 1, 2016 Regular City Council Meeting) (Ken Jarrard, City Attorney) Ken Jarrard, City Attorney This is the time when you can vote on the extension of this moratorium. The public hearing was previously held tonight. Motion and Vote: Councilmember Lusk moved to approve Agenda Item No. 16-170 with the following change: Add the following language between WHEREAS number 4 and WHEREAS number 5: "WHEREAS the city is mindful that community sewerage disposal systems have been used successfully in Milton, in Georgia, and throughout the United States for many years, and" Councilmember Kunz seconded the motion. The motion passed (5-1). Councilmember Hewitt was opposed. Councilmember Longoria was absent from the meeting. MAYOR AND COUNCIL REPORTS STAFF REPORTS 1 Regular Meeting of the Milton City Council Monday, August 1, 2016 at 6:00 pm Page 5 of 7 Carter Lucas, Public Works Director We are paving and striping on the Deerfield/Webb project. Weather permitting, we should be done with the project by August 12'`. The Hopewell/Birmingham roundabout looks like it will be completed by the end of September. We also have landscaping scheduled for the center of the roundabout as well as the Byrd House. The Crabapple Road project is still on schedule for a June 2017 opening. Paving work throughout the city is almost complete. We are getting one more evaluation on the trees at the Broadwell Pavilion to determine whether they will have to be cut down. We have been in contact with Urban Timber Rescue, a company that specializes in reusing wood in various creative ways. The Cogburn Road sidewalks will probably be completed in 30 days. Lastly, Highway 9 repaving will begin tonight. The repaving of Highway 9 will be done at night. Bob Edgar, Fire Chief Last month, I gave you our fire response times. Tonight, I want to share with you the things we are doing for fire prevention and community outreach. Last year, we conducted over 1,000 hours of fire safety and community education. We have conducted 645 fire inspections on businesses which consists of 443 hours from our Fire Marshal's office. In addition, the Fire Marshal's office has looked at 116 plan reviews. Our department has also investigated 107 fire instances. From 2010 to 2016 there has been $12,960,000 in fire loss/property damage. We have also compiled reports of churches, businesses, etc. of the layout of their buildings so that if we ever get a fire call, we are familiar with the property. We got a perfect score on the fire prevention part of our ISO report. Bernadette Harvill, Finance Manager As you know, the city has begun the FYI budget process. The City Manager and myself have met with most of the departments and have begun the discussion of maintenance and operating budgets as well as some new initiatives. The first budget workshop is scheduled for Monday, August 8t` so you will be seeing some preliminary ideas at that time. We are also working on streamlining and outlining the different processes to obtain an Alcohol Beverage License, Business License, Pouring Permit, etc. so it is easier for our citizens to understand. They will be put on our website upon completion. Kathy Field, Community Development Director Our IO h anniversary is quickly approaching. December 1, 2016 is the date which is a Thursday and we have thought about having an event on that night. That following Saturday, December 3rd is Christmas in Crabapple so we are really wanting it to be an entire weekend celebration. We want to brand every event during the next year as a celebration of our 10'h anniversary. We thought we could have a very lovely party at the Broadwell Pavilion. We would remove the picnic tables and replace them with high tables, bring in commercial heaters as well as have a fire. We would expect about 100 people to come to the celebration. We would decorate the pavilion with white lights as well as put white lights in the surrounding trees. We would serve wine and soft drinks, birthday cake, and light finger food. It would be from 5:00 to 7:00 pm and would include short speeches from city officials. We could also have a special souvenir Christmas ornament made as Regular Meeting of the Milton City Council Monday, August 1, 2016 at 6:00 pm Page 6 of 7 a souvenir of the event. We polled a focus group of mother's regarding a parade and they thought it would be best to have a parade on the Saturday before December 1 st during the day. mad Regarding the grand opening of the new City Hall, as you know, we have to be out of the Deerfield space by April 1St. In order to give employees plenty of time to get moved in, we thought Saturday, April 291h would be an appropriate time for the grand opening celebration. The event would be from 6:00 to 10:00 p.m. We have set aside space in the parking lot behind the new City Hall where a tent could be set up. We would like to have a casual horse type theme to include dinner, dancing, cocktails, and the official ribbon cutting. We looked at other cities that have charged for events like this so we are proposing $30 per person with a cash bar. EXECUTIVE SESSION Motion and Vote: Councilmember Hewitt moved to go into Executive Session to discuss Personnel, Potential Litigation and Litigation.at 6:40 p.m. Councilmember Mohrig seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting. RECONVENE Motion and Vote: Councilmember Kunz moved to reconvene the Regular Meeting at 6:50 p.m. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting. ...r The following Agenda Item was added by Motion and Vote under Approval of Meeting Agenda: Add after the Executive Session a discussion regarding Coker versus the City of Milton Settlement Agreement and Full and Final Release of all Claims. Motion and Vote: Councilmember Hewitt moved to approve the Settlement Agreement between Chris Coker and the City of Milton to include $20,000 and various forms of release in exchange for a full and final release of all claims in favor of the City of Milton and all its employees, officials, etc. Councilmember Mohrig seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting. 1 Regular Meeting of the Milton City Council Monday, August 1, 2016 at 6:00 pm Page 7 of 7 ADJOURNMENT (Agenda Item No. 16-171) Motion and Vote: Councilmember Kunz moved to adjourn the Regular Meeting at 6:55 p.m. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting. Date Approved: November 7, 2016 i_ P7��- Sudie AM Gordon, Cit Clerk �a/ Joe Lockwood or