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HomeMy WebLinkAboutMinutes CC - 08/15/2016 - MINS 08 15 16 REG (Migrated from Optiview)1 Regular Meeting of the Milton City Council Monday, August 15, 2016 at 6:00 pm Page 1 of 8 This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings. Oficial Meetings are audio and video recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on August 15, 2016 at 6:00 PM, Mayor Joe Lockwood presiding. INVOCATION Jason Howard, Stonecreek Church, Milton, Georgia CALL TO ORDER Mayor Joe Lockwood called the meeting to order. ROLL CALL Councilmembers Present: Councilmember Thurman, Councilmember Kunz, Councilmember Lusk, Councilmember Hewitt, Councilmember Longoria, and Councilmember Mohrig. PLEDGE OF ALLEGIANCE APPROVAL OF MEETING AGENDA (Agenda Item No. 16-175) Motion and Vote: Councilmember Hewitt moved to approve the Meeting Agenda with the following change: • Add as the last item under New Business "Consideration of A Resolution Enacting An Emergency Moratorium for 30 Days to Bar the Acceptance of Applications for Conceptual Plan Approval for Subdivisions Located on Property Adjacent to GA Highway 9 between the Forsyth County Line and the City limits of the City of Alpharetta, Excluding Property Locations in the Five Acre Road Zone." Councilmember Lusk requested to move Consent Agenda Item No. 16-176, "Approval of the April 25, 2016 City Council Regular Meeting Minutes. " to Unfinished Business. Councilmember Mohrig seconded the motion. The motion passed unanimously (7-0). Regular Meeting of the Milton City Council Monday, August 15, 2016 at 6:00 pm Page 2 of 8 PUBLIC COMMENT CONSENT AGENDA 1. Approval of the April 25, 2016 City Council Regular Meeting Minutes. (Agenda Item No. 16-176) (Sudie Gordon, City Clerk) 2. Approval of the May 9, 2016 City Council Work Session Minutes. (Agenda Item No. 16-177) (Sudie Gordon, City Clerk) 3. Approval of the Financial Statements for the Period Ending July, 2016. (Agenda Item No. 16-178) (Bernadette Harvill, Finance Manager) Motion and Vote: Councilmember Lusk moved to approve the Consent Agenda as modified during Approval of Meeting Agenda. Councilmember Kunz seconded the motion. The motion passed unanimously (7-0). REPORTS AND PRESENTATIONS 1. Presentation of CARES Award. (Robert Edgar, Fire Chiej) 2. North Fulton Comprehensive Transportation Plan Update. (Carter Lucas, Assistant City Manager) 3. Discussion of City of Milton Budget — Revenue and Expenditures Capital Improvement Project Prioritization. (Stacey Inglis, Assistant City Manager) 1 1 1 Regular Meeting of the Milton City Council Monday, August 15, 2016 at 6:00 pm Page 3 of 8 FIRST PRESENTATION 1. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Establish the Ad Valorem Tax Rate of the City of Milton for Fiscal Year 2016; and for Other Purposes. (Agenda Item No. 16-179) (Stacey Inglis, Assistant City Manager) Motion and Vote: Councilmember Kunz moved to approve the First Presentation Item. Councilmember Thurman seconded the motion. The motion passed unanimously (7-0). PUBLIC HEARING 1. Consideration of a Resolution To Transmit the Draft City of Milton Comprehensive Plan Update 2016 to the Atlanta Regional Commission (ARC) and GA Department of Community Affairs (DCA). (Agenda Item No. 16-180) (Discussed at July 18, 2016 Joint Council and CPAC Work Session) (Michele McIntosh -Ross, Principal Planner) 2. Consideration of a Resolution Requesting the Transmitting a Draft Capital Improvements Element 2016 Annual Update, Relating to the City's Impact Fee Program to the Atlanta Regional Commission for Regional and State Review. (Agenda Item No. 16-181) (Discussed at August 8, 2016 City Council Work Session) (Michele McIntosh -Ross, Principal Planner) 3. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Establish the Ad Valorem Tax Rate of the City of Milton for Fiscal Year 2016; and for Other Purposes. (Agenda Item No. 16-179) (First Presentation at August 15, 2016 Regular City Council Meeting) (Stacey Inglis, Assistant City Manager) Regular Meeting of the Milton City Council Monday, August 15, 2016 at 6:00 pm Page 4 of 8 ZONING AGENDA 1. Consideration of RZ16-03 — Donegal Lane (Northern End) by 1699 Land Co., LLC to Rezone from AG -1 (Agricultural) to R -3A (Residential) to Develop 26 Single Family Homes on 17.25 Acres of an Overall Density of 1.5 Units per acre and a Concurrent Variance to Reduce Setback for a New Street from 50 Feet to 0 Feet (Section 64-2397). (Agenda Item No. 16-169) (First Presentation at August 1, 2016 Regular City Council Meeting) (Kathleen Field, Community Development Director) Kathleen Field, Community Development Director Thank you Mr. Mayor and members of the city council. The applicant, 1699 Land Company, LLC respectively requests the application be withdrawn without prejudice. This request for withdrawal was reviewed and acted upon by the Planning Commission at their last meeting and they endorsed the withdrawal. The applicant is here should you have any questions. Motion and Vote: Councilmember Lusk moved to approve the request for withdrawal of Agenda Item No. 16-169. Councilmember Kunz seconded the motion. The motion passed unanimously (7-0). 1 2. Consideration of V16-003 — The Reserve at Providence, Providence Road, the Providence Group of Georgia Custom Homes, LLC Requested Variances (Section 4- 416.b and Section 64.1141.c.1). The reduction of the front setback from: 60 feet to 50 feet, lots 3, 19, 21, 23; 60 feet to 45 feet, lots 20, 30; 60 feet to 40 feet, lots 4, 9, 22; 60 feet to 30 feet, lots 5, 6, 7, 8. The increase in the allowed height from: 28 feet to 33 feet, lots 5, 6, 7, 8, 9, 19, 20. (Agenda Item No. 16-131) (First Presentation at June 6, 2016 Regular City Council Meeting) (Deferred at June 20, 2016 Regular City Council Meeting) (Deferred at July 25, 2016 Regular City Council Meeting) (Kathleen Field, Community Development Director) Kathleen Field, Community Development Director Thank you Mr. Mayor and members of the city council. The applicant, the Providence Group of Georgia Custom Homes, LLC respectively requests that this application be withdrawn. The applicant is here should you have any questions. Motion and Vote: Councilmember Hewitt moved to approve the request for withdrawal of Agenda Item No. 16-131. Councilmember Longoria seconded the motion. The motion passed unanimously (7-0). Regular Meeting of the Milton City Council Monday, August 15, 2016 at 6:00 pm Page 5 of 8 UNFINISHED BUSINESS The following Agenda Item was moved during Approval of Meeting Agenda from Consent Agenda to Unfinished Business. 1. Approval of the April 25, 2016 City Council Regular Meeting Minutes. (Agenda Item No. 16-176) (Sudie Gordon, City Clerk) Motion and Vote: Councilmember Thurman moved to approve Agenda Item No. 16-176. Councilmember Mohrig seconded the motion. The motion passed unanimously (7-0). NEW BUSINESS 1. Consideration of a Resolution Requesting to Transmit the Draft City of Milton Comprehensive Plan update 2016 to the Atlanta Regional Commission (ARC) and the GA Department of Community Affairs (DCA). RESOLUTION NO. 16-08-377 (Agenda Item No. 16-180) (Discussed at July 18, 2016 Joint Council and CPA Work Session) (Public Hearing Held at August 15, 2016 Regular City Council Meeting) (Michele McIntosh -Ross, Principal Planner) The following individuals submitted a Public Comment card to speak about this agenda item: Scott Reece, 13685 Highway 9, Milton, Georgia 30003 Jeff Shank, 195 Sulling Way, Alpharetta, Georgia 30004 Bernard Wolff, 1000 Lackey Road, Milton, Georgia 30004 Laura Bentley, 2500 Bethany Church Road, Milton, Georgia 30004 Michele McIntosh -Ross, Principal Planner The draft of the Milton Comprehensive Plan Update 2016 is in front of you tonight. You have the opportunity to make changes to it tonight before it is submitted to the ARC and DCA. Once submitted, then you will have the opportunity to adopt it on October 17, 2016. Regular Meeting of the Milton City Council Monday, August 15, 2016 at 6:00 pm Page 6 of 8 Councilmember Kunz I would like to make a change to LUDC 11 to change to the word "completed" to "postponed" because of the implication of intent. It states that the issue of a Conservation Subdivision Ordinance is completed, however, we agreed to re -write it. We voted 7-0 to deny it based on how it was written and presented to us. It was my understanding that it would be re -written. Councilmember Thurman CPAC discussed this item in length and decided it needed to say "completed." Motion and Vote: Councilmember Thurman moved to approve Agenda Item No. 16-180 as submitted for transmittal. Councilmember Hewitt seconded the motion. The motion passed (5-2). Councilmember Kunz and Councilmember Lusk were in opposition. 2. Consideration of a Resolution Transmitting a Draft Capital Improvements Element 2016 Annual Update, Relating to the City's Impact Fee Program to the Atlanta Regional Commission for Regional and State Review. RESOLUTION NO. 16-08-378 (Agenda Item No. 16-181) (Discussed at August 8, 2016 City Council Work Session) (Public Hearing Held at August 15, 2016 Regular City Council Meeting) (Michele McIntosh -Ross, Principal Planner) Motion and Vote: Councilmember Hewitt moved to approve Agenda Item No. 16-181. Councilmember Thurman seconded the motion. The motion passed unanimously (7-0). 3. Consideration of a Resolution of the Mayor and Council of Milton, Georgia Regarding Criteria for a Park and Greenspace Bond. RESOLUTION NO. 16-08-379 (Agenda Item No. 16-183) (Kathleen Field, Community Development Director) Kathleen Field, Community Development Director In April, 2016, the Planning Commission, based on a series of public workshops and hearings, approved a series of criteria to be considered for making determinations on which parcel of land to purchase, or acquire interests, when utilizing proceeds from the park and greenspace bond issue. On the advice of the City Attorney, it was determined that a resolution of the City Council endorsing such criteria, be considered by the City Council in order to clearly delineate them to the public in anticipation of the referendum in November. Additionally, the City Attorney has added language in the last section of this proposed Resolution that he believes will honor the spirit of the Resolution, while otherwise ensuring that the City retains sufficient legislative discretion on these critically important (future) land use decisions. Regular Meeting of the Milton City Council Monday, August 15, 2016 at 6:00 pm Page 7 of 8 Motion and Vote: Councilmember Lusk moved to approve Agenda Item No. 16-183. Councilmember Mohrig seconded the motion. The motion passed unanimously (7-0). 4. Consideration of a Resolution Adopting the City of Milton Parks and Recreation Department Revised Facility and Fields Use Policy. RESOLUTION NO. 16-08-380 (Agenda Item No. 16-184) (Jim Cregge, Director of Parks and Recreation) Jim Cregge, Director of Parks and Recreation Tonight, we are asking for your approval of the revised Facility and Fields Use Policy. This policy was initially created four years ago and we periodically update it. Previously, there was discussion regarding the ability for groups who are not program partners with the city to rent space. Our policy did not have a provision that would accommodate those groups. We have added language in our policy to allow non -program partners to rent a maximum of three times per calendar year and the rental period can be up to seven consecutive days. The most common type of request is to run some type of a camp. In addition, we have removed a sentence that has been in the policy since its inception which indicates that these type of rental decisions can be made by the Parks and Recreation Board. We have removed this sentence because the Parks and Recreation Board is an advisory board; not a decision-making board. Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 16-184. Councilmember Lusk seconded the motion. The motion passed unanimously (7-0). The following Agenda Item was added to New Business during Approval of Meeting Agenda. 5. Consideration of A Resolution Enacting an Emergency Moratorium for 30 Days to Bar the Acceptance of Applications for Conceptual Plan Approval for Subdivisions Located on Property Adjacent to GA Highway 9 between the Forsyth County Line and the City limits of the City of Alpharetta, Excluding Property Locations in the Five Acre Road Zone. RESOLUTION NO. 16-08-381 Motion and Vote: Councilmember Mohrig moved to approve the Agenda Item. Councilmember Longoria seconded the motion. The motion passed unanimously (7-0). MAYOR AND COUNCIL REPORTS Councilmember Kunz Please plan to attend the first ever Milton versus Cambridge football game this weekend. Regular Meeting of the Milton City Council Monday, August 15, 2016 at 6:00 pm Page 8 of 8 STAFF REPORTS 1. Community Development 2. Parks & Recreation Kathleen Field, Community Development Director We are planning to use a large portion of our tree recompense fund for landscaping at the new City Hall. They way -finding signage for Crabapple is in the budget. We are in the process of creating a masterplan for downtown Crabapple/Milton. We have put the tree preservation ordinance revision proposal out to bid for consultants. We are also working on the bond referendum. Jim Cregge, Parks and Recreation Director Providence Park is getting close to opening. There are several trees that need to be removed that are a safety issue. We are in the process of writing an RFP for a bridge that needs to be built. We hope to be able to open it in early 2017. Fall programming is currently underway and thriving. We had over 1,500 people at Bell Memorial Park this past weekend. Our yoga program at the Bethwell Community center has ended. It was not economically feasible for the instructor. We are looking at other initiatives for the Bethwell Center. We have implemented a Counselor -in - Training program for our Camp Joyful Souls program which is thriving. We hope to establish a pool of applicants to be able to hire for the summer program. Three of our IGA's with schools have expired, however, we are still working with these schools to accommodate the overflow of sports programs that Bell Memorial Park cannot handle. ADJOURNMENT (Agenda Item No. 16-185) Motion and Vote: Councilmember Thurman moved to adjourn the Regular Meeting at 10:19 p.m. Councilmember Longoria seconded the motion. The motion passed unanimously (7-0). Date Approved: November 7, 2016 k?n 4 a, �k ?� j - Sudie AM Gordon, City CAerk I '/ /--�z Joe Lockwood, M