HomeMy WebLinkAboutMinutes CC - 10/08/2018Regular Meeting of the Milton City Council
Monday, October 8, 2018 at 6:00 pm
Page I of 7
This summary is provided as a convenience and service to the public, media, and staff. It is not
the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this
notice. Public comments are noted and heard byouncil, but not quoted. This document includes
limited presentation by Council and invited speak�rs in summary form. This is an official record
of the Milton City Council Meeting proceedings. Official Meetings are audio and video recorded.
The Regular Meeting of the Mayor and Council of the City of Milton was held on October
8, 2018 at 6:00 PM, Mayor Joe Lockwood presiding.
INVOCATION
Father Reginald Simmons, St. Aidan's Episcopal �hurch, Milton, Georgia
CALL TO ORDER
Mayor Joe Lockwood called the meeting to order.
ROLL CALL
Councilmembers Present: Councilmember Jamison, Councilmember Kunz, and
Councilmember Bentley.
Councilmembers Absent: Councilmember Longoria and Councilmember Mohrig.
PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood)
APPROVAL OF MEETING AGENDA (Add or remove items from the agenda)
(Agenda Item No. 18-278)
Motion and Vote: Councilmember Kunz moved to approve the Meeting Agenda with the
following change:
• Add an Executive Session to discuss potential land acquisition.
Councilmember Bentley seconded the motion. The motion passed (4-0). Councilmember
Longoria and Councilmember Mohrig were absent from the meeting.
Regular Meeting of the Milton City Council
Monday, October 8, 2018 at 6:00 pm
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PUBLIC COMMENT (General) (None)
CONSENT AGENDA
1. Approval of the September 24, 2018 Regular City Council Meeting Minutes.
(Agenda Item No. 18-279)
(Sudie Gordon, City Clerk)
2. Approval of the Financial Statements and Investment Report for the Period Ending
August 2018.
(Agenda Item No. 18-280)
(Bernadette Harvill, Finance Director)
3. Approval of a Construction Services Agreement between the City of Milton, Georgia and
Quintech Solutions, Inc. for the Providence Park Lodge Demo Project.
(Agenda Item No. 18-281)
(Carter Lucas, Assistant City Manager)
4. Approval of Change Order #2 to a Professional Services Agreement for TSPLOST Batch
1 Design Services.
(Agenda Item No. 18-282)
(Sara Leaders, Transportation Engineer)
5. Approval of Change Order #2 to a Professional Services Agreement for TSPLOST Batch
2 Design Services.
(Agenda Item No. 18-283)
(Sara Leaders, Transportation Engineer)
6. Approval of a Task Order to Provide Northeast Crabapple Right of Way Services.
(Agenda Item No. 18-284)
(Sara Leaders, Transportation Engineer)
7. Approval of a Title VI Non -Discrimination Agreement with Georgia Department of
Transportation.
(Agenda Item No. 18-285)
(Sara Leaders, Transportation Engineer)
Regular Meeting of the Milton City Council
Monday, October 8, 2018 at 6:00 pm
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8. Approval of the following Subdivision Plat:
Name of Development / Location
Action
Comments /
Total
Density
# lots
Acres
1. 6 Freemanville LLC
Minor
LL 311 & 338 16050
Plat 3 lot
6.15
.48 Lots / acre
16060 16070 Freemanville
Revision
(Agenda Item No. 18-286)
(Carter Lucas, Assistant City Manager)
Motion and Vote: Councilmember Bentley moved o to approve the Consent Agenda Items.
Councilmember Jamison seconded the motion. The motion passed (4-0). Councilmember
Longoria and Councilmember Mohrig were absent from the meeting.
REPORTS AND PRESENTATIONS
1. Presentation of House Bill 710.
(Representative Jan Jones)
2. Proclamation Recognizing Mark Law Appreciation Day.
(Mayor Joe Lockwood)
FIRST PRESENTATION (None)
PUBLIC HEARING
1. Consideration of an Ordinance to Ratify and Convert to an Ordinance the following
Resolutions; Wireless Enhanced 9-1-1 Charges and Prepaid Wireless 9-1-1 Charges.
(Agenda Item No. 18-269)
(First Presentation at September 24, 2018 City Council Meeting)
(Stacey Inglis, Assistant City Manager)
Stacey Inglis, Assistant City Manager
On September 24, 2018, the council approved two resolutions that pertain to the 911 charges;
wireless enhanced and prepaid wireless. These resolutions were approved according to the
legislation that was recently passed. We are asking for your approval to convert the two resolutions
--- into an ordinance.
Regular Meeting of the Milton City Council
Monday, October 8, 2018 at 6:00 pm
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ZONING AGENDA (None)
UNFINISHED BUSINESS
1. Consideration of an Ordinance to Amend Chapter 50 to Incentivize the Development of
Larger Lots within the City of Milton.
ORDINANCE NO. 18-10-381
(Agenda Item No. 18-268)
(Discussed at September 17, 2018 City Council Work Session)
(First Presentation at September 24, 2018 City Council Meeting)
(Carter Lucas, Assistant City Manager)
Carter Lucas, Assistant City Manager
Since November 2017, we discussed several ideas that would help incentivize large lots. One of
those ideas was the market analysis and the trend for lots; buyers want smaller lots rather than
large lots. We discussed whether or not there was a niche market to develop incentives to attract
large lot buyers. We also looked at infrastructure costs for fire protection for existing large lots.
We discovered that there are areas of the city that do not have access to fire protection which is a
longer term issue. We discussed lots that had fire protection at the front of the lot but not at the
back. One of the concerns for those type of lots was the infrastructure costs required to gain water
access to the back of the lot. We discovered it was cost prohibited. So, the county has agreed to
accept water lines even for smaller developments provided they are built to the established
standards. We are also looking at changing the fire department requirements. Currently, the fire
code states that all components of a building must be accessible within 600 feet of a fire hydrant.
Our fire department has determined that they can service 800 feet from a fire hydrant. They will
bring forward an ordinance change to reflect this additional length. This will help with
infrastructure costs of large lot developments. We have also modified our driveway standard for
five lots or less. We are also looking at modifying our storm water regulations. We also created
a TDR bank to help offset some of the costs. We also have the authority to waive the impact fees
on a case by case basis. We have modified our tree recompense ordinance to help alleviate some
of the costs associated with tree replacement. Lastly, we have expedited the administrative review
process for large lot developments with any number of lots with all the lots consisting of three
acres or more. This review process eliminates the Planning Commission approval. We are also
considering additional design standards specifically for current roads. The existing code allows a
gravel road to be created, either private or public, regardless of the size of the subdivision. We
have also discussed creating an administrative waiver for a development consisting of a little less
than three acres.
Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 18-268.
Councilmember Bentley seconded the motion. The motion passed (4-0). Councilmember
Longoria and Councilmember Mohrig were absent from the meeting.
Regular Meeting of the Milton City Council
Monday, October 8, 2018 at 6:00 pm
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2. Consideration of an Ordinance to Ratify and Convert to an Ordinance the following
Resolutions; Wireless Enhanced 9-1-1 Charges and Prepaid Wireless 9-1-1 Charges.
ORDINANCE NO. 18-10-382
(Agenda Item No. 18-269)
(First Presentation at September 24, 2018 City Cou Picil Meeting)
(Public Hearing held at October 8, 2018 City Council Meeting)
(Stacey Inglis, Assistant City Manager)
Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 18-269.
Councilmember Jamison seconded the motion. The motion passed (4-0). Councilmember
Longoria and Councilmember Mohrig were absent from the meeting.
3. Consideration of an Ordinance to Amend and Restate the Defined Benefit Retirement
Plan for the Employees of the City of Milton, Georgia.
ORDINANCE NO. 18-10-383
(Agenda Item No. 18-270)
(First Presentation at September 24, 2018 City Council Meeting)
(Sam Trager, Human Resources Director)
Sam Trager, Human Resources Director
This affects our Defined Benefit Pension Plan. The first part is simply a restatement of our plan
to keep us in compliance with IRS regulations. GMA sent this requirement to all cities that are a
part of their plan. The second component is a plan enhancement that will allow our employees
who served in active duty in the military to purchase back credit under the plan. The employee
will assume the cost of that so there is no cost to the city.
Motion and Vote: Councilmember Bentley moved to approve
Councilmember Kunz seconded the motion. The motion passed (4-0).
and Councilmember Mohrig were absent from the meeting.
NEW BUSINESS (None)
MAYOR AND COUNCIL REPORTS
STAFF REPORTS
Department Updates
1. Public Works
2. Community Outreach
Agenda Item No. 18-270.
Councilmember Longoria
Regular Meeting of the Milton City Council
Monday, October 8, 2018 at 6:00 pm
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Carter Lucas, Public Works Director
We opened our first TSPLOST project which is the roundabout at Morris and Webb. The state is
undergoing projects at Hwy. 372 and Green and Hwy. 372 and Batesville. These projects will
include left turn lanes and additional intersection improvements. We have opened our public portal
to the GIS system through our website. We are beginning our survey work on the central Milton
Trail System which runs from Providence Park to the property that the city owns at Wood Road
and Hwy. 372.
Courtney Spriggs, Community Outreach Manager
Thank you to everyone who made Crabapple Fest a huge success. This year, we had an improved
detour which was very effective in keeping the traffic moving. We will follow-up with attendance
numbers and other ways we can improve the festival next year once we have a debriefing with
public safety and receive feedback from our vendors. We are considering revising the Community
Builder position to maximize the amount of hours spent on community events and outreach.
Carving in Crabapple will be held on October 21" at the Broadwell Pavilion. Our Veterans
Breakfast will be in November. Christmas in Crabapple and the annual Tree Lighting will be held
on December 1st and our Pancake Breakfast with Santa will be on December 8th at Fire Station 43.
Our next Citizens Government Academy will begin on January 8, 2019.
Motion and Voter Councilmember Kunz moved to go into Executive Session to discuss
potential land acquisition at 7:05 p.m. Councilmember Bentley seconded the motion. The
motion passed (4-0). Councilmember Longoria and Councilmember Mohrig were absent from
the meeting.
Councilmember Mohrig arrived at 7:13 pm.
Motion and Vote: Councilmember Mohrig moved to reconvene the Regular Meeting at 8:05
p.m. Councilmember Jamison seconded the motion. The motion passed (5-0).
Councilmember Longoria was absent from the meeting.
Regular Meeting of the Milton City Council
Monday, October 8, 2018 at 6:00 pm
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ADJOURNMENT
(Agenda Item No. 18-287)
Motion and Vote: Councilmember Mohrig moved to adjourn the Regular Meeting at 8:06 p.m.
Councilmember Jamison seconded the motion. The motion passed (5-0). Councilmember
Longoria was absent from the meeting.
Date Approved: October 22, 2018
Sudie AM Gordon, City
STATE OF GEORGIA
COUNTY OF FULTON
CITY OF MILTON
AFFIDA IT RE: CLOSURE OF
O EN MEETINGS
Personally appeared before the undersigned officer, duly authorized under the laws of the State of Georgia
to administer oaths, JOE LOCKWOOD, who in his capacity as Mayor and the person presiding over a Regularly
Scheduled Council Meeting of the CITY OF MILTON, and after being first duly sworn, certifies under oath and
states to the best of his knowledge and belief the following:
At a Special Called Council Meeting held on Octob 8, 2018, at 6:00 PM the Council voted to go into closed
session and exclude the public from all or a portion of its eeting. The legal exceptions applicable to the exempt
matters addressed during such closed meeting are as follow, :
[Check or initial as appropriate]
1. X discussion or voting to authorize negotiations to purchase, dispose of, or lease
property; authorizing the ordering of an appraisal related to the acquisition or disposal of real estate;
entering into contract to purchase, to dispose of, or lease property subject to approval in a subsequent
public vote; or entering into an option to purchase, dispose of, or lease real estate subject to approval in a
subsequent public vote pursuant to O.C.G.A, 50-14-3( )(1)(B -E);
2. discussing or deliberating upon the appointment, employment, compensation, hiring,
disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee or
interviewing applicants for the executive head of the city with the vote on any such matter coming in
public pursuant to O.C.G.A. 50-14-3(b)(2);
3. attorney/client privilege in order to consult and meet with legal counsel pertaining to
pending or potential litigation, settlement, claims, administrative proceedings or other judicial actions
brought or to be brought by or against the agency or any officer or employee or in which the agency or
any officer or employee may be directly involved, pursuant to O.C.G.A. 50-14-2(1).
4. other (explanation):
I certify that the subject matter of the closed meeting or the closed portion of the meeting was devoted to
matters of official business or policy,wit tions provided by law as set forth above.
SWORN TO AND SUBSCRIBE e re
This 8th day of October, 2018.
� �`'►,�GB L�Cd,�`
Notary Public
My Commission Expi s:
MAYOR JOE LAOCKWOOD