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HomeMy WebLinkAboutMinutes CC - 09/24/2018Regular Meeting of the Milton City Council Monday, September 24, 2018 at 6:00 pm Page 1 of 13 This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by ouncil, but not quoted. This document includes limited presentation by Council and invited speak rs in summary form. This is an official record of the Milton City Council Meeting proceedings.fficial Meetings are audio and video recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on September 24, 2018 at 6:00 PM, Mayor Joe Lockwood presiding. INVOCATION Rich Austin CALL TO ORDER Mayor Joe Lockwood called the meeting to order. ROLL CALL Councilmembers Present: Councilmember Jamison, Councilmember Kunz, Councilmember Bentley, Councilmember Longoria, and Councilmember Mohrig. Councilmember Mohrig arrived at 6:06 pm PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 18-261) Motion and Vote: Councilmember Kunz moved to approve the Meeting Agenda with the following change: • Add an Executive Session to discuss potential land acquisition. Councilmember Bentley seconded the motion. The motion passed (5-0). Councilmember Mohrig was absent for the vote. PUBLIC COMMENT (General) (None) Regular Meeting of the Milton City Council Monday, September 24, 2018 at 6:00 pm Page 2 of 13 CONSENT AGENDA 1. Approval of the September 10, 2018 City Council Meeting Minutes. (Agenda Item No. 18-262) (Sudie Gordon, City Clerk) 2. Approval of the Financial Statements and Investment Report for the Period Ending July 2018. (Agenda Item No. 18-263) (Bernadette Harvill, Finance Director) 3. Approval of a Contract between the City of Milton and AT&T for Telephone Services. (Agenda Item No. 18-264) (David Frizzell, IT Manager) 4. Approval of an Intergovernmental Agreement for the Provision of 911 Emergency Communications Services and GCIC Information Services between the City of Alpharetta, Georgia and the City of Milton, Georgia. (Agenda Item No. 18-265) (Stacey Inglis, Assistant City Manager) 5. Approval of an Agreement between the City of Milton and Vision Technology Solutions, LLC, dba Vision for Content Management Strategy. (Agenda Item No. 18-266) (Shannon Ferguson, Communications Manager) 6. Approval of a Construction Services Agreement between the City of Milton and Blount Construction Company, Inc. for a High Density Mineral Bond Project. (Agenda Item No. 18-267) (Carter Lucas, Assistant City Manager) Motion and Vote: Councilmember Bentley moved to approve the Consent Agenda Items. Councilmember Jamison seconded the motion. The motion passed (5-0). Councilmember Mohrig was absent for the vote. REPORTS AND PRESENTATIONS (None) Regular Meeting of the Milton City Council Monday, September 24, 2018 at 6:00 pm Page 3 of 13 FIRST PRESENTATION 1. Consideration of an Ordinance to Amend hapter 50 to Incentivize the Development of Larger Lots within the City of Milton. (Agenda Item No. 18-268) (Discussed at September 17, 2018 City Council Wok Session) (Carter Lucas, Assistant City Manager) 2. Consideration of an Ordinance to Ratify Convert to Ordinance Form Resolutions of the Council Regarding 9-1-1 Charges, Wireless Enhanced 9-1-1 Charges, and Prepaid Wireless 9-1-1 Charges. (Agenda Item No. 18-269) (Ken Jarrard, City Attorney) 3. Consideration of an Ordinance to Amend and Restate the Defined Benefit Retirement Plan for the Employees of the City of Milton, Georgia. (Agenda Item No. 18-270) (Sam Trager, Human Resources Director) Motion and Vote: Councilmember Kunz moved to approve the First Presentation Items. Councilmember Longoria seconded the motion. The motion passed (5-0). Councilmember Mohrig was absent for the vote. PUBLIC HEARING ALCOHOL BEVERAGE LICENSE APPLICATION 1. Consideration of the Issuance of an Alcohol Beverage License to Fuji Sakura, LLC., 13085 Highway 9, Suite 440, Milton, Georgia 30004. (Agenda Item No. 18-271) (Bernadette Harvill, Finance Director) Steve Krokoff, City Manager This restaurant is located in the space where Ru Sans was previously located on Highway 9. Staff recommends approval. Motion and Vote: Councilmember Bentley moved to approve Agenda Item No. 18-271. Councilmember Jamison seconded the motion. The motion passed (6-0). Regular Meeting of the Milton City Council Monday, September 24, 2018 at 6:00 pm Page 4 of 13 PUBLIC HEARING Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt Amendments to the Fiscal 2018 Budget for Each Fund of the City of Milton, Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 18-254) (First Presentation at September 10, 2018 City Council Meeting) (Bernadette Harvill, Finance Director) Stacey Inglis, Assistant City Manager We are recommending revenue appropriation increases of $985,575 and an expenditure appropriation increase of $95,059 with a net balance going into the Fund Balance of $890,516. The local option sales taxes have come in higher than anticipated so we should be receiving approximately $9 million by the end of the fiscal year, therefore, we are requesting a $335,000 increase to this budget line item. Now that we have changed how we account for property taxes, we are requesting an increase of property taxes of $227,588. This includes $214,000 for real property, $9,500 for public utility, and $4,000 for personal property taxes. Business and occupation taxes have been trending higher than anticipated which is in large part due to our finance team working with our Communications Manager and our Economic Development Manager to get the word out about the due date and following up with past due applications. We are requesting an increase in this line item by $105,000. The increase in small cell activity has resulted in higher collections of franchise fees so we are requesting an $80,000 increase for this line item. Investment income revenue has also been higher than we anticipated so we are asking for an increase in this line item of $62,000. We are requesting a $54,000 increase in legal fees. We are also requesting a $32,600 increase for professional fees in the Information Technology Department. We are requesting a $10,000 increase in Court for the Deerfield property rent. We are requesting an increase of $60,000 for engineering and surveying services in the Public Works Department. This is due to costs related to hiring a third party arborist. We are taking out of contingency $76,824 for medical, dental, and vision insurance for employees and the overall increase in expenditures is approximately $95,059. We are decreasing the total revenues in the special events fund by $2,860 and there is a reciprocating decrease in total expenditures of $2,860. We are expecting an increase in the hotel/motel tax fund of $6,000 for both revenue and expenditure. The funds that we receive for hotel/motel tax goes directly into the special events fund. We did not budget anything in the confiscated asset fund at the beginning of the fiscal year so there is a $12,831 increase for revenues and a $64,997 increase for expenditures. A fund balance took care of the increase in expenditures. In the operating grant fund, we received $300 from the Community Development Block Grant and $19,152 from the Milton First Responders Foundation for turnout gear for the Fire Department. We are requesting a $24,100 increase for traffic calming in the Capital Projects Fund. These are funds that we receive from neighborhoods who have requested to be a part of traffic calming measures in their subdivision. We received $1,250 in tree recompense funds. In addition, landfill use fees have come in lower than Regular Meeting of the Milton City Council Monday, September 24, 2018 at 6:00 pm Page 5 of 13 anticipated with a decrease of $9,300. We are iequesting that $18,344 to be transferred to the Greenspace Bond Fund for property taxes. In in estment income, we are requesting an increase of $120,000 since we received more than antici ated in the idle funds that are in that account. We have not spend those funds as fast as we thought we would. When we budgeted for the Crabapple improvement projects, we included the total cost of the project in our budget which included GDOT's portion of the project. So, there is a revenue decrease of $3,688,483 and a decrease in that expenditure line item as well. We are recommending a decrease in the impact fees road fund of $47,000 and a decrea a in the expenditure line item for the Freemanville/Providence/Birmingham project o $47,000. 2. Consideration of an Ordinance of the May r and Council of the City of Milton, Georgia, to Adopt the Fiscal 2019 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown In Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 18-255) (Discussed at August 13, 2018 City Council Work Session) (First Presentation at September 10, 2018 City Council Meeting) (First Public Hearing held at September 10, 2018 City Council Meeting) (Bernadette Harvill, Finance Director) Steve Krokoff, City Manager This is the second of two required public hearings regarding the proposed FY19 budget. We had a comprehensive work session on the budget on August 13th and a subsequent first reading and the first public hearing on September 10th. After the adoption of the rolled back millage rate of 4.39 mills, the budget proposal was again updated. In addition, staff has now completed their end of the year amendment requests for FYI which was just presented to you. The documents that are included in tonight's packet includes both the updated property tax revenues as well as the amendments pending your approval. This year, staff has focused on creating a comprehensive GFOA compliant budget book. This book will provide additional information to the public regarding Milton's policies, procedures, and practices. It is our hope that the additional information will provide a clear guide for individuals to understand the proposed budget as staff has prepared. A big thank you to Shannon Ferguson our Communications Manager, our Graphic Designer Laurie Cohen, and Bernadette Harvill, Finance Director for all their hard work. Tonight, we will begin by discussing the General Fund which accounts for all Maintenance and Operating revenues and expenditures. The revenue projections for the amended FYI budget increased total revenues by $985,575. That, coupled with the reduction of $293,786 in FY19 to account for the millage rate rollback has changed the year over year variance from 6% to 1.3%. Overall, the three tax categories are projected to increase in FY19 while the other revenue categories are showing a decrease. As revenue projections for FY18 increased as a result of the amendments, so did some of the department expenditures. This changed some of the variances between FYI 8 and FYI 9 in the expenditure section of the budget. In addition, this budget proposes a 3% across the board market adjustment for staff, a 10% increase for medical insurance premiums, and a 50�o increase for dental and vision. The proposed Regular Meeting of the Milton City Council Monday, September 24, 2018 at 6:00 pm Page 6 of 13 investment in Information Technology is seen in the initiatives sections as well as a 7.8% increase in the M&O. As you know, FY19 accounts for a full twelve months of operating expenses for City Hall, which along with an increase in contracted labor rates resulted in a 12.6% increase in the general government building department for existing operations. The large decrease in the City Clerk budget is a direct result of our IGA with Fulton County regarding elections. The City Clerk Department has requested an electronic voting system to make it easier to determine votes made during a council meeting. The Finance Department is requesting a part- time revenue specialist to help during the busy tax season. Communications is in need of media archival software as well as a full-time Public Relations Specialist. Court is requesting a part- time court specialist to help with increased demands of that department. The Police Department is requesting an in -car camera upgrade with a body worn camera program. They are also requesting a part-time records specialist to help with additional workflow demands. The Public Safety Officer positions are part-time and will be devoted to reducing traffic congestion specifically in bottlenecked areas in the city. The Fire Department is requesting a large animal hoist to lift large animals that are in distress. They are also requesting an in-house bicycle patrol training specialist, a Fire Citizens Academy Program, and an electronic tracking system of required documents. Public Works would like to increase the radar sign program which can be easily moved by one person. They would also like an emergency trailer stocked with supplies in case of an emergency as well as a wildflower program which will reduce the cost of mowing right of ways. Parks and Recreation would like to hire a part-time specialist to help with some of the clerical duties and back -end work that needs to be done. They also want to sign an agreement with Birmingham United Methodist Church to increase our baseball field space. We have some reclassifications, the market study adjustments, the Public Safety Compression education, and the retiree health insurance. 3. Consideration of a Resolution of the City of Milton Updating and Authorizing 9-1-1 Charges on Telephone Services and Wireless Enhanced 9-1-1 Charges on Wireless Services other than Prepaid Wireless Services; Providing an Effective Date; Repealing Prior Resolutions in Conflict; and for Other Purposes. (Agenda Item No. 18-272) (Ken Jarrard, City Attorney) Sarah VanVolkenburgh, Jarrard and Davis As you may know, the legislature passed a recent bill that created the Georgia Emergency Communications Authority. It modified the law on the collection of 911 charges. This resolution is before you tonight for your consideration. It will update the 911 charges on telephone service and wireless enhanced 911 services, which is wireless other than pre -paid. Under the prior law; the city was authorized to impose up to $1.50 charge on these types of services. The new law states it shall be $1.50. So, there is really no change, just a housekeeping measure, however, the GECA has contracted with the Department of Revenue for the collection and distribution of the fees. The LECA, Department of Revenue, and GMA have recommended the passage of a resolution to capture the new law .and to ensue that collection is uninterrupted. There is a certification deadline for this resolution. It needs to be certified no later than November 1, 2018. Regular Meeting of the Milton City Council Monday, September 24, 2018 at 6:00 pm Page 7 of 13 4. Consideration of a Resolution of the City of Milton Updating and Authorizing 9-1-1 Charges on Prepaid Wireless Services; Providing an Effective Date; Repealing Prior Resolutions in Conflict; and for Other Purposes. (Agenda Item No. 18-273) (Ken Jarrard, City Attorney) Sarah VanVolkenburgh, Jarrard and Davis This is for prepaid wireless charges. The charge was previously set at $.75 cents for retail transactions. It will now be $1.50. It is scheduled to take effect January 1, 2019. This resolution will need to be certified and sent to th� Department of Revenue on or before November 1, 2018. ZONING AGENDA 1. Consideration of RZ18-12 — Article VI, Division 18 — C-1 Community Business District as it Relates to Gas Stations. ORDINANCE NO. 18-09-375 (Agenda Item No. 18-256) (First Presentation at September 10, 2018 City Council Meeting (Discussed at September 17, 2018 Council Work Session) (Carter Lucas, Assistant City Manager) Carter Lucas, Assistant City Manager In May of this year, we adopted an ordinance that put a moratorium on gas stations in the C-1 Business District. This was to allow staff time to develop some design standards within those districts. We currently have those standards existing in the Form Based Code areas in Crabapple and Deerfield but not in other C-1 Districts throughout the city. We used the Form Based Code as the basis of our design standards. We moved that through the Planning Commission in July. The Planning Commission had a couple of comments regarding the exclusion of car washes and emission stations with gas stations. As well as, to include other zoning districts within the distance requirements that are specified in the ordinance. And, some additional language on the definition of a gas pump, all of which are included in the ordinance in front of you tonight. Just to highlight a couple of things within the ordinance. The distance requirements that are established in the ordinance are 300 feet to the canopy from any lot line that adjoins a residential lot that has a structure on it or 100 feet from a residentially zoned property that does not have a structure on it. And, no more than eight fuel pumps are permitted within these design standards. Motion and Vote: Councilmember Bentley moved to approve Agenda Item No. 18-256. Councilmember Kunz seconded the motion. The motion passed (6-0). Regular Meeting of the Milton City Council Monday, September 24, 2018 at 6:00 pm Page 8 of 13 UNFINISHED BUSINESS 1. Consideration of an Ordinance to Amend Chapter 18, Article IV — Monitored Alarm Systems, Sections 18-68 —18-93. ORDINANCE NO. 18-09-376 (Agenda Item No. 18-207) (First Presentation at July 23, 2018 City Council Meeting) (Deferred at the August 6, 2018 City Council Meeting) (Rich Austin, Police Chiu Rich Austin, Police Chief This significant alarm ordinance revision was crafted with the assistance of individuals from the Security Industry Alarm Coalition and the Georgia Electronic Safety and Systems Association. There have not been many changes since the first reading in July. We removed conflicting language, changed the fine schedule instituting more steps in the progressive fine system, provided updates to definitions, and changed the violation to civil not criminal. Due to feedback from citizens, we removed the renewal fees. Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 18-207. Councilmember Mohrig seconded the motion. The motion passed (6-0). 2. Consideration of an Ordinance to Amend Appendix A, Fees and Other Charges for Chapter 18, Article IV — Monitored Alarm Systems. ORDINANCE NO. 18-09-377 (Agenda Item No. 18-257) (First Presentation at September 10, 2018 City Council Meeting) (Rich Austin, Police Chiefl Rich Austin, Police Chief This is the Appendix A showing fees and other charges which will attach to the ordinance. Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 18-257. Councilmember Bentley seconded the motion. The motion passed (6-0). Regular Meeting of the Milton City Council Monday, September 24, 2018 at 6:00 pm Page 9 of 13 3. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt Amendments to the Fiscal 2018 udget for Each Fund of the City of Milton, Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. ORDINANCE NO. 18-09-378 (Agenda Item No. 18-254) (First Presentation at September 10, 2018 City Cou cil Meeting) (Public Hearing held at September 24, 2018 City C�uncil Meeting) (Bernadette Harvill, Finance Director) Motion and Vote: Councilmember Mohrig moved to approve Agenda Item No. 18-254. Councilmember Longoria seconded the motion. The motion passed (6-0). 4. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2019 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown In Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. ORDINANCE NO. 18-09-379 (Agenda Item No. 18-255) (Discussed at August 13, 2018 City Council Work Session) (First Presentation at September 10, 2018 City Council Meeting) (First Public Hearing held at September 10, 2018 City Council Meeting) (Second Public Hearing held at September 24, 2018 City Council Meeting) (Bernadette Harvill, Finance Director) Motion and Vote: Councilmember Bentley moved to approve Agenda Item No. 18-255. Councilmember Longoria seconded the motion. The motion passed (6-0). 5. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia to Amend Appendix A, Fees and Other Charges for Chapter 52 — Taxation. ORDINANCE NO. 18-09-380 (Agenda Item No. 18-258) (First Presentation at September 10, 2018 City Council Meeting) (Bernadette Harvill, Finance Director) Stacey Inglis, Assistant City Manager All of our fees are represented in Appendix A. This is an amendment to Appendix A to reflect the new millage rate that was recently adopted as well as changes that were made to the penalty and interest related to property taxes. Motion and Vote: Councilmember Longoria moved to approve Agenda Item No. 18-258. Councilmember Mohrig seconded the motion. The motion passed (6-0). Regular Meeting of the Milton City Council Monday, September 24, 2018 at 6:00 pm Page 10 of 13 NEW BUSINESS 1. Consideration of a Resolution Adopting the Capital Improvements Element 2018 Annual Update, Relating to the City's Impact Fee Program. RESOLUTION NO. 18-09-486 (Agenda Item No. 18-274) (Michele McIntosh -Ross, Principal Planner) Michele McIntosh -Ross, Principal Planner As a municipality that collects impact fees, we are required to submit a Capital Improvements Element Annual Update. It is required by the Georgia Department of Community Affairs. The 2018 CIE update contains the five year project list for impact fee eligible items based on the previously adopted 2017 CIE. This update was prepared by the city's impact fee consultants, Ross + Associates. The document was reviewed by staff and discussed at the July 9, 2018 work session. A public hearing was held on July 23, 2018 and then the council approved a resolution to transmit the draft 2018 CIE annual update to the state for regional review. Since then, the Atlanta Regional Commission and the Georgia Department of Community Affairs has reviewed the 2018 CIE. A letter dated August 23, 2018 stated that we were consistent with the state regulations so we are now able to present the resolution to you tonight for final approval. Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 18-274. Councilmember Longoria seconded the motion. The motion passed (6-0). 2. Consideration of a Resolution of the City of Milton Updating and Authorizing 9-1-1 Charges on Telephone Services and Wireless Enhanced 9-1-1 Charges on Wireless Services other than Prepaid Wireless Services; Providing an Effective Date; Repealing Prior Resolutions in Conflict; and for Other Purposes. RESOLUTION NO. 18-09-487 (Agenda Item No. 18-272) (Public Hearing held at September 24, 2018 City Council Meeting) (Ken Jarrard, City Attorney) Sarah VanVolkenburgh, Jarrard and Davis With regard to the resolution, we recommend approval of the 911 charges on telephone services and the wireless enhanced 911 charges. Motion and Vote: Councilmember Longoria moved to approve Agenda Item No. 18-272. Councilmember Mohrig seconded the motion. The motion passed (6-0). Regular Meeting of the Milton City Council Monday, September 24, 2018 at 6:00 pm Page 11 of 13 3. Consideration of a Resolution of the City Charges on Prepaid Wireless Services; Pi Resolutions in Conflict; and for Other Pu RESOLUTION NO. 18-09-488 (Agenda Item No. 18-273) (Public Hearing held at September 24, 2018 City (Ken Jarrard, City Attorney) Milton Updating and Authorizing 9-1-1 ding an Effective Date; Repealing Prior Meeting) Sarah VanVolkenburgh, Jarrard and Davis This is the resolution that would change the charge on prepaid wireless services from $.75 to $1.50. We recommend approval. Motion and Vote: Councilmember Longoria moved to approve Agenda Item No. 18-273. Councilmember Kunz seconded the motion. The motion passed (6-0). 4. Consideration and Possible Ratification of Two Consent (settlement) Orders in Fulton County, et.al. v. Drivetime, Fulton County Superior Court Action 2017 -CV -290578. (Agenda Item No. 18-275) (Ken Jarrard, City Attorney) Sarah VanVolkenburgh, Jarrard and Davis As you may know, the litigation with Fulton County and Drivetime involves allegations that the Fulton County Tax Commissioner assessed excessive title advalorem tax. There are two proposed settlement agreements with AutoDeals, LLC and Fulmer Auto Sales and Leasing. The total settlement amount for AutoDeals, LLC is $79,772.09. The city's share of that is $162.52. The settlement for Fulmer Auto Sales and Leasing is $51,365.62 and the city's share of that is $107.87. These amounts would be deducted from future title advalorem tax distributions and then all future distributions would return to the normal level. Motion and Vote: Councilmember Bentley moved to approve Agenda Item No. 18-275. Councilmember Kunz seconded the motion. The motion passed (6-0). 5. Consideration to Accept an Application for the Abandonment of all Public Rights of Way within the Kingsley Estates Subdivision. (Agenda Item No. 18-276) (Sara Leaders, Transportation Engineer) Carter Lucas, Assistant City Manager Our abandonment process provides for an initial review of the application prior to getting -- involved in all of the documentation that is required for an abandonment process. We have an initial submittal for an abandonment request in the Kingsley Estates Subdivision. This first step allows the council to immediately decide whether or not you want to proceed with this request. Regular Meeting of the Milton City Council Monday, September 24, 2018 at 6:00 pm Page 12 of 13 At this point, you can deny or accept this application. If you choose to accept the application, then it will go through the standard abandonment process. The streets consist of 1.7 miles and the subdivision is located on the very north end of Milton that connects Freemanville Road to Birmingham Highway. The main road is Quayside Drive and the homeowners have requested that all of the streets in the subdivision be abandoned. The council has to decide (1) if the streets are no longer used by the public or (2) if it is in the best interest of the community to abandon the streets. Those two issues are the criteria established in our ordinance. Motion and Vote; Councilmember Mohrig moved to approve Agenda Item No. 18-276. Councilmember Kunz seconded the motion. The motion passed (6-0). 1. Community Development 2. Police Robyn MacDonald, Zoning Manager In regards to the creation of the Unified Development Code, our contractor, TSW, has completed a draft and we are in the process of reviewing the engineering sections. We have a rezoning request by Kai Chiang Su Dynasty located at 13090 Hopewell Road to rezone from AG- I (Agricultural) to R -3A (Single Family) to develop 73 single family lots on 47.1145 acres at a density of 1.55 units per acre and a two part concurrent variance. We also have a zoning modification request located at the Southeast quadrant of Birmingham Hwy and Birmingham Road by OHC Birmingham LLC, 22.12 acres to modify ZM14-06 Condition 2.a. to the revised site plan received on September 18; 2018. As well as a request to modify the reference to the village green. And, a concurrent variance to delete the 75 foot undisturbed buffer and 10 foot improvement setback along the south property line of the MIX zoning district adjacent to AG -1. Rich Austin, Police Chief We are up about 1% with our accidents from where we were last year. We continue to monitor our high accident areas; Arnold Mill and Highway 9 corridors. We had a smooth and safe start to school this year. We are down 7% in Part I crimes; 7% in property crime, and 13% in violent crime. We started the tenth session of the Citizens Police Academy with sixteen participants. We will have our annual Milton Night Out event on October 27th. We are partnering with Karate Atlanta and Target this year in conjunction with their Trunk or Treat event. Regular Meeting of the Milton City Council Monday, September 24, 2018 at 6:00 pm Page 13 of 13 EXECUTIVE SESSION Motion and Vote: Councilmember Longoria potential land acquisition at 7:09 p.m. Counci motion passed (6-0). RECONVENE to go into Executive Session to discuss ;r Mohrig seconded the motion. The Motion and Vote: Councilmember Mohrig moved to reconvene the Regular Meeting at 7:40 p.m. Councilmember Longoria seconded the motion. The motion passed (5-0). Councilmember Bentley was absent for the vote. ADJOURNMENT (Agenda Item No. 18-277) -- Motion and Vote: Councilmember Mohrig moved to adjourn the Regular Meeting at 7:42 p.m. Councilmember Kunz seconded the motion. The motion passed (5-0). Councilmember Bentley was absent for the vote. Date Approved: October 8, 2018 AM Gordon, y Clerk Joe Lockw0 yor STATE OF GEORGIA ) AFFIDAVIT RE: CLOSURE OF COUNTY OF FULTON ) OVEN MEETINGS CITY OF MILTON Personally appeared before the undersigned officer duly authorized under the laws of the State of Georgia to administer oaths, JOE LOCKWOOD, who in his capacity as Mayor and the person presiding over a Regularly Scheduled Council Meeting of the CITY OF MILTON, arid after being first duly sworn, certifies under oath and states to the best of his knowledge and belief the following: At a Special Called Council Meeting held on Sept"ber 24, 2018, at 6:00 PM the Council voted to go into closed session and exclude the public from all or a portion of its meeting. The legal exceptions applicable to the exempt matters addressed during such closed meeting are as follows: [Check or initial as appropriate] 1. X discussion or voting to authorize egotiations to purchase, dispose of, or lease property; authorizing the ordering of an appraisal related to the acquisition or disposal of real estate; entering into contract to purchase, to dispose of, or lease property subject to approval in a subsequent public vote; or entering into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote pursuant to O.C.G.A, 50-14-3( )(1)(B -E); 2. discussing or deliberating upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee or interviewing applicants for the executive head of the city with the vote on any such matter coming in public pursuant to O.C.G.A. 50-14-3(b)(2); 3. attorney/client privilege in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved, pursuant to O.C.G.A. 50-14-2(1). 4. other (explanation): I certify that the subject matter of the closed meeting or the closed portion of the meeting was devoted to matters of official business or policy, with the exceptions provided by law as set forth above. SWORN TO AND SUBSCRIB e This 24th day of September`. °Oq� Notary Public BLtC My Commission ExpiresNsQ�.- V MAYOR JOE OOD