Loading...
HomeMy WebLinkAboutMinutes CC - 07/10/2017 - MIN 07.10.17 REG (Migrated from Optiview)Regular Meeting of the Milton City Council Monday, July 10, 2017 at 6:00 pm Page 1 of 9 This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings. Official Meetings are audio and video recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on July 10, 2017 at 6:00 PM, Mayor Joe Lockwood presiding. INVOCATION Jason Howard, Stonecreek Church, Milton, Georgia CALL TO ORDER Mayor Joe Lockwood called the meeting to order. ROLL CALL Councilmembers Present: Councilmember Thurman, Councilmember Kunz, and Councilmember Longoria. Councilmembers Absent: Councilmember Mohrig, Councilmember Lusk, and Councilmember Hewitt (Councilmember Hewitt called in from Washington, D. C. via telephone conference) PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood) APPROVAL OF MEETING AGENDA (Agenda Item No. 17-163) Motion and Vote: Councilmember Longoria moved to approve the Meeting Agenda with the following changes: • Add an Executive Session to discuss potential land acquisition Councilmember Kunz seconded the motion. The motion passed unanimously (5-0). Councilmember Mohrig and Councilmember Lusk were absent from the meeting. Regular Meeting of the Milton City Council Monday, July 10, 2017 at 6:00 pm Page 2 of 9 PUBLIC COMMENT The following individuals submitted a public comment card: Tim Becker, 15625 Canterbury Chase, Milton, Georgia 30004 Roger Bauer, 2020 Knightsbridge Way, Alpharetta, Georgia 30004 Tamar Faulhaber, 2040 Knightsbridge Way, Alpharetta, Georgia 30004 John E. Bowles, 2010 Knightsbridge Way, Alpharetta, Georgia 30004 Tricia McDaniel, 2030 Knightsbridge Way, Alpharetta, Georgia 30004 Karen Thurman, 360 Tournament Players Drive, Milton, Georgia 30004 CONSENT AGENDA Approval of the June 13, 2017 Special Called City Council Meeting Minutes. (Agenda Item No. 17-164) (Sudie Gordon, City Clerk) 2. Approval of the June 19, 2017 Regular City Council Meeting Minutes. (Agenda Item No. 17-165) (Sudie Gordon, City Clerk) 3. Approval of the June 21, 2017 Special Called City Council Meeting Minutes. (Agenda Item No. 17-166) (Sudie Gordon, City Clerk) 4. Approval of a Memorandum of Agreement between the City of Milton, Georgia and Faithful Guardian, LLC. (Agenda Item No. 17-167) (Bob Edgar, Fire Chie)q 5. Approval of a Construction Services Agreement between the City of Milton and Bartow Paving Company, Inc. for Asphalt Reconstruction and Resurfacing of Various City Streets. (Agenda Item No. 17-168) (Carter Lucas, Assistant City Manager) Motion and Vote: Councilmember Thurman moved to approve the Consent Agenda. Councilmember Kunz seconded the motion. The motion passed unanimously (5-0). Councilmember Mohrig and Councilmember Lusk were absent from the meeting. Regular Meeting of the Milton City Council Monday, July 10, 2017 at 6:00 pm Page 3 of 9 REPORTS AND PRESENTATIONS 1. United States Flag Presentation. (Bob Edgar, Fire Chiefi 2. Fire Department Promotions. (Bob Edgar, Fire Chiej) FIRST PRESENTATION Consideration of T17-01 — 1 and 3 Verizon Place by Verizon Wireless c/o Troutman Sanders LLP for a proposed rooftop antenna and a request for; 1) Waiver from Section 54-6(b) to allow roof top antennas to be located less than 3,500 feet from an existing telecommunications facility; and 2) Waiver from Section 54-6(h) to allow the rooftop antennas and associated structures to project 13 feet rather than the maximum ten feet above the roofline. (Agenda Item No. 17-169) (Kathleen Field, Community Development Director) 2. Consideration of an Ordinance to Amend Chapter 20 of the City Code - Noise Control. (Agenda Item No. 17-170) (Kathleen Field, Community Development Director) 3. Consideration of an Ordinance to Amend to Chapter 2, Article VI, Division 11, to Revise the City's Procurement Policy with Respect to the Definition of Professional Services; the Competitive Procurement Requirements for Such Services; and for Other Lawful Purposes. Policies, Section 2-621 — Scope. (Agenda Item No. 17-171) (Stacey Inglis, Assistant City Manager) Motion and Vote: Councilmember Kunz moved to approve the First Presentation Items. Councilmember Thurman seconded the motion. The motion passed unanimously (5-0). Councilmember Mohrig and Councilmember Lusk were absent from the meeting. PUBLIC HEARING (None) ZONING AGENDA (None) UNFINISHED BUSINESS (None) Regular Meeting of the Milton City Council Monday, July 10, 2017 at 6:00 pm Page 4 of 9 NEW BUSINESS 1. Consideration of a Resolution Unilaterally Modifying the Sewer Service Map between the City of Milton and Fulton County Pursuant to the Amended Fulton/Milton Sewer Intergovernmental Agreement, Referred to as the Fourth Unilateral Modification. RESOLUTION NO. 17-07-434 (Agenda Item No. 17-172) (Ken Jarrard, City Attorney) Ken Jarrard, City Attorney The map that we have had on record had some orange areas and some blue areas. The map was not accurate and confusing so this resolution just cleans up the map; housekeeping so to speak. So, now the only two colors are blue which indicates where sewer is located and green where sewer is not allowed. Motion and Vote: Councilmember Longoria moved to approve Agenda Item No. 17-172. Councilmember Kunz seconded the motion. The motion passed unanimously (4-1). Councilmember Hewitt was in opposition. Councilmember Mohrig and Councilmember Lusk were absent from the meeting. 2. Consideration of a Resolution to Amend the City's Personnel Policy Handbook to Include a Maternity Leave Policy. RESOLUTION NO. 17-07-435 (Agenda Item No. 17-173) (Sam Trager, Human Resources Director) Sam Trager, Human Resources Director We recently changed from a sick leave policy to a PTO policy, there was a gap in how we handled maternity leave. This is a resolution to adopt a paid maternity leave policy. The way our system currently works is if an employee goes out on maternity leave, they would be subject to using their PTO plus short term disability for the first six weeks. This resolution proposes paid time off for the first six weeks. More companies are going to this type of policy and being proactive in this area. It is a minimal cost and is a good addition to our personnel policy. Motion and Vote: Councilmember Thurman moved to approve Agenda Item No. 17-173. Councilmember Kunz seconded the motion. The motion passed unanimously (5-0). Councilmember Mohrig and Councilmember Lusk were absent from the meeting. Regular Meeting of the Milton City Council Monday, July 10, 2017 at 6:00 pm Page 5 of 9 3. Consideration of the following Subdivision Plat Approval: Name of Development / Location Action Comments / # lots Total Acres Density 1. Freemanville Crossing LL 242 & 243 Final Plat 13 Lots 14.735 .88 Lots / acre Freemanville Road 2. Edgemont on Main LL 1124 Final Plat 18 Lots 2.09 8.6 Lots / acre North Main Street (Agenda Item No. 17-174) (Melissa Branen, Zoning Technician) Melissa Branen, Zoning Technician The Freemanville Crossing subdivision was previously plated in 2007 and the development sort of died. The developer came back and this plat is very similar to what was approved back in 2007. There is a private road off of Freemanville without a gate. The overall development is a little over 14 acres with 13 lots. There is access is on the northern side of the development to two land locked sites. The developer tried to get access to these sites but they were not able to come to an agreement so the easement that was already in place will stay in place and will be in the backyards of lots 1- 7. The topography will require some retaining walls. The only amenity for this subdivision is a five foot sidewalk that will be on the southside of the road. The Edgemont on Main subdivision is off of Highway 9 in the form based code area zoned T5. The overall development is 2.09 acres with 18 lots consisting of individual two-story townhomes. Lots 2-4 will require a small retaining wall. The development is on sewer. Motion and Vote: Councilmember Hewitt moved to approve Agenda Item No. 17-174. Councilmember Longoria seconded the motion. The motion passed unanimously (4-1). Councilmember Kunz was in opposition. Councilmember Mohrig and Councilmember Lusk were absent from the meeting. Councilmember Hewitt disconnected from the teleconference. Regular Meeting of the Milton City Council Monday, July 10, 2017 at 6:00 pm Page 6 of 9 4. Consideration of a Waiver of Conflict Regarding Jarrard & Davis, LLP's Representation of the City of Milton in Connection with the Issuance of a Legal Opinion Regarding whether the County can Legally Provide Sewer Service to Certain Parcels in the City that are in or Near the Boundary of the Manor Golf and Country Club. (Agenda Item No. 17-175) (Ken Jarrard, City Attorney) Motion and Vote: Councilmember Thurman moved to WITHDRAW Agenda Item No. 17-175. Councilmember Kunz seconded the motion. The motion passed unanimously (4-0). Councilmember Mohrig, Councilmember Lusk, and Councilmember Hewitt were absent from the meeting. 5. Consideration of a Waiver of Conflict Permitting Jarrard & Davis, LLP to Advise Regarding Professional Services Contract with Pond & Company. (Agenda Item No. 17-176) (Ken Jarrard, City Attorney) Ken Jarrard, City Attorney I do not represent Pond & Company but I have worked with them on some consulting work in other jurisdictions. It is a close enough affiliation that I am asking for a waiver. We are reviewing an agreement between the City of Milton and Pond & Company for some concept design work. Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 17-176. Councilmember Longoria seconded the motion. The motion passed unanimously (4-0). Councilmember Mohrig, Councilmember Lusk, and Councilmember Hewitt were absent from the meeting. 6. Consideration of a Resolution of the City of Milton Authorizing the Appointment of Conflict Counsel. RESOLUTION NO. 17-07-436 (Agenda Item No. 17-177) (Ken Jarrard, City Attorney) Ken Jarrard, City Attorney This is a request that the city authorize another counsel to represent the city in litigation with the Fulton County Tax Commissioner with respect to the manner in which they are doing assessments. Since I provide legal services to the Fulton County Tax Commissioner it would be inappropriate for me to represent the city in this matter. I recommend Richard Carothers. — Regular Meeting of the Milton City Council Monday, July 10, 2017 at 6:00 pm Page 7 of 9 Motion and Vote: Councilmember Longoria moved to approve Agenda Item No. 17-177 and to include approving Richard Carothers for counsel regarding the legal opinion on the sewer issue (from Agenda Item No. 17-175). Councilmember Kunz seconded the motion. The motion passed unanimously (4-0). Councilmember Mohrig, Councilmember Lusk, and Councilmember Hewitt were absent from the meeting. 7. Consideration of a Construction Services Agreement between the City of Milton and Superior Arbor Management, Inc. for Tree Removal for 14390 Hopewell Road. (Agenda Item No. 17-178) (Carter Lucas, Assistant City Manager) Carter Lucas, Assistant City Manager I just wanted you to be aware of some work that will be done under this contract. The property is located on the inside of a curve on Hopewell Road just south of Greystone subdivision; between Redd Road and Cogburn Road. It was brought to our attention that the homeowner of this property was having trouble with site distance coming out of their driveway. After a lengthy discussion with our legal department, it was determined that we had some obligation to remedy the site distance problem. This particular section of Hopewell Road, we have an 80 foot right-of-way so it is wider than what we would normally see on a lot of roads in Milton. The trees in question are located within the right-of-way. This contract will allow us to remove the trees one by one until the site distance issue has been resolved. There is a potential for 15 trees to be removed; two of which are either dead or diseased so they will be the first to come down. Motion and Vote: Councilmember Thurman moved to approve Agenda Item No. 17-178 based on the fact that safety is an issue. Councilmember Longoria seconded the motion. The motion passed unanimously (4-0). Councilmember Mohrig, Councilmember Lusk, and Councilmember Hewitt were absent from the meeting. MAYOR AND COUNCIL REPORTS STAFF REPORTS Department Updates 1. Public Works 2. Fire 3. Economic Development 4. Communication Regular Meeting of the Milton City Council Monday, July 10, 2017 at 6:00 pm Page 8 of 9 Carter Lucas, Public Works Director We have collected just over $950,000 in TSPLOST funds which puts us $215,000 below our original estimate. The current projects that we are working on are intersection improvements at SR 140 and Green Road; determination if a traffic signal is needed at the intersection. Pond and Company has been selected to work on our intersection at Crabapple and Mayfield which would include the northeast connector. Also, intersection improvements at Hopewell Road and Bethany. Later, we will be looking at concept plans for Hopewell at Thompson, Hopewell and Hamby, and a portion of the Morris Road widening project. Bob Edgar, Fire Chief Earlier this summer, our emergency medical response team responded to a medical emergency involving a 19 year old student at Mill Springs Academy. The team responded, treated and transported that patient to the hospital. Last week, the student and family came to Station 41 to thank the emergency medical team. We had our 2017 retirement breakfast and we have now seen a lot of knowledge and experience leave our department. We submitted a request to the Milton First Responders Foundation for a blast mask for each firefighter. This device controls the amount of oxygen they receive which helps them retain more oxygen in their tanks. It helps the firefighters build up their lung capacity. Sarah LaDart, Economic Development Since we recently passed the new Alcohol Beverage License Ordinance, we have had three businesses apply for the new licenses. In addition, we received a lot of good publicity in the Business Chronicle North Fulton Report regarding the Crabapple District, Orkin, Kathleen's Catch, the Cultural Arts Committee and many other businesses. I have received two very productive phone calls from individuals who have asked about our zoning in the Crabapple area. In addition, a yoga studio has also decided to lease space in Downtown Crabapple. Last month, we had about 50 people attend our first Small Business Symposium. We received great feedback from that event. We also had about a dozen exhibitors after the event for a business expo. We partnered with the Milton Business Alliance and the Crabapple Community Association. The Milton Business Alliance received seven new members from the expo. Shannon Ferguson, Communications Manager We are working with our police department and the IMPACT program to add Homeowner Association information to our database. We continue to receive positive feedback from our email blast that delivers City Council Meeting Action Minutes, Agendas, etc. We have gone from opening email rates averaging at 23.4% to 33.6% so more individuals are opening the emails that we send and engaging in the city. We have been featured numerous times in the Milton Herald which included the Beach Bash, Small Business Symposium, TSPLOST, Memorial Day, Grand Opening of City Hall, and the Easter Egg Hunt. Also, we have been partnering with the Milton Herald on a City Employee Profile series which features each of our departments and how they contribute to the city. I was able to assist our Parks and Recreation Department in getting Regular Meeting of the Milton City Council Monday, July 10, 2017 at 6:00 pm Page 9 of 9 information out about Camp Joyful Soles and it allowed the camp to reach full capacity each week. We continue to use innovative ways to reach our residents with information about the city so they can become more informed and engaged. EXECUTIVE SESSION Motion and Vote: Councilmember Longoria moved to go into Executive Session to discuss potential land acquisition at 8:15 p.m. Councilmember Kunz seconded the motion. The motion passed unanimously (4-0). Councilmember Mohrig, Councilmember Lusk, and Councilmember Hewitt were absent from the meeting. RECONVENE Motion and Vote: Councilmember Kunz moved to reconvene the Regular Meeting at 8:27 p.m. Councilmember Thurman seconded the motion. The motion passed unanimously (4-0). Councilmember Mohrig, Councilmember Lusk, and Councilmember Hewitt were absent from the meeting. ADJOURNMENT (Agenda Item No. 17-179) Motion and Vote: Councilmember Thurman moved to adjourn the Regular Meeting at 8:28 p.m. Councilmember Kunz seconded the motion. The motion passed unanimously (4-0). Councilmember Mohrig, Councilmember Lusk, and Councilmember Hewitt were absent from the meeting. Date Approved: July 24, 2017 Sudie AM Gordon, Ci f Clerk z21 Joe Lockwood ayor No Text