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HomeMy WebLinkAboutMinutes CC - 12/05/2016 - MINS 12 05 16 REG (Migrated from Optiview)I I I Regular Meeting of the Milton City Council Monday, December 5 , 2016 at 6 :00 pm Page I of8 This summary is provided as a convenience and service to the public, media, and staff It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice . Public comments are noted and heard by Council, but not quoted. This document includes limited pres entation by Council and invited speakers in summary form . This is an official record of the Milton City Council Meeting proceedings. Official Meetings are audio and video recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on December 5, 2016 at 6:00 PM, Mayor Joe Lockwood presiding. INVOCATION Jason Howard , Stonecreek Church, Milton, Georgia CALL TO ORDER Mayor Joe Lockwood called the meeting to order. ROLL CALL Councilmembers Present: Councilmember Thurman, Councilmember Kunz, Councilmember Lusk, Councilmember Hewitt, and Councilmember Mohrig. Councilmembers Absent: Councilmember Longoria PLEDGE OF ALLEGIANCE (Led by Mayor J oe Lockwood) APPROVAL OF MEETING AGENDA (Agenda Item No. 16-278) Motion and Vote: Councilmember Hewitt moved to approve the Meeting Agenda with the following changes : • Add an Executive Session to discuss Land Acquisition. Councilmember Mohrig seconded the motion . The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting . Re g ular Meeting of th e Milton Ci ty Council Monday, Dece mb er 5, 2 016 at 6 :00 pm Page 2 of8 PUBLIC COMMENT The following individuals submitted a Public Comment card: Serbey Zagreba, 647 Greencrest Lane, Milton, Georgia 30004 Ronnie Rondem, 13390 Pro v idence Lake Drive, Milton, Georgia 3 0004 CONSENT AGENDA 1. Approval of the September 19 , 2016 Regular City Council Meeting Minut es. (Agenda Item No. 16-279) (S udie Go rdo n, City Clerk) 2. Approval o f the October 3 , 2016 Regular City Council Meetin g Minutes. (Agenda Item No. 16-280) (S udie Go rdon , City Clerk) 3 . Approval o f the Financial Statements for the Period Ending Oct ober, 2016. (Agenda Item No. 16-281) (Bern adett e Harv ill, Finan ce Director) Motion and Vote: Councilmember Lusk moved to approve the Consent Agenda. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting. REPORTS AND PRESENTATIONS 1. Proclamation Reco gni z ing National Pearl Harbor Remembrance Day . (Presented by Co un ci/m ember Bill L usk) 2. Recognition and Presentation of City of Milton "Five" Year Anniversary Pins to , Glenn Addison, Christopher Bradshaw, Christine Doss, Kathleen Field, Jason Griffin, Mark Haskins , Jamila Jones, Walker Mann, Andrew Noblett, Amanda Quintana, Jared Richardson. (Pr ese nted by Mayo r J oe Lockw ood) 3. Proclamation Reco gnizing Arbor Day . (Presented by Mayor J oe Lockw oo d) I I I I I I Re g ular Me etin g of the Milton City Council Monday, De cember 5, 2016 at 6 :00 pm Page 3 of8 FIRST PRESENT A TI ON 1. Consideration of RZ16-07 -To Amend the AG-1 (Agricultural) District Regarding Paved and Unpaved Roads in Chapter 64 , Article VI , Division 2, in Sec. 64-416. Development Standard s. (Agenda Item No. 16-282) (Ka thlee n Fi eld, Co mmunity Development Director) 2. Consideration of RZ16-08 -To Amend the Definitions Regarding Paved and Unpaved Ro ads in Chapter 64 , Article I, in Sec. 64-1. Definitions. (Agenda Item No. 16-283) (Kathlee n Fi eld, Co mmunity Developm ent Director) 3. Consideration of RZ16-09 -To Amend the Deerfield Form Based Code in Chapter 64- 1141(c). (Agenda Item No. 16-284) (Kat hleen Field, Co mm unity Developm ent Direct or) 4. Consideration to Amend Chapter 50 , Article III , Division 1, Sec. 50 -71 Compliance with City Procedures and Guidelines Required. (Paved and Unpaved Roads.) (Agenda Item No. 16-285) (Kathlee n Fi eld, Co mm unity Dev elopment Director) Motion and Vote: Councilmember Thurman moved to approve the First Presentation Items. Councilmember Kunz seconded the motion . The motion passed unanimousl y (6-0). Councilmember Longoria was absent from the meeting . PUBLIC HEARING ALCOHOL BEVERAGE LICENSE APPLICATION PUBLIC HEARING 1. Consideration of the Issuance of an Alcohol Beverage License to Barnyard Spirits , LLC , dba Barnyard Spirits , 15840 Birmingham Hi ghway , Milton , Georgia 30004 (Agenda Item No. 16-286) (B ernadett e Harvill, Finan ce Director) Stacey Inglis, Assistant City Manager This applicant has purchased the All About Spirits location and they will rename it Barnyard Spirits . All requirements have been met and staff recommends approval. Motion and Vote: Councilmember Hewitt mo ved to approve Agenda Item No. 16-286. Councilmember Lusk seconded the motion . The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting. Regular Meeting of the Milton City Council Monday , December 5, 20 16 at 6 :00 pm Page 4 of8 ZONING AGENDA (No ne) UNFINISHED BUSINESS 1. Consideration of an Ordinance Reaffirming and Establishing Chapter 46 of the Milton Code of Ordinances Governing Solid Waste Collection Serv ices within the City of Milton. ORDINANCE N0.16-12-291 (Agenda Item No. 16-269) (First Pr esentation at No vember 21 , 20 16 Regular City Council Meeting) (Teresa Stickels, Sustainability Coordin ator) Teresa Stickels, Sustainability Coordinator We are asking you tonight to reaffirm the Solid Waste Ordinance that is brought before yo u every year . Staff is asking for one change which is to remove glass from the list of recyclables that the waste haulers are required to collect. Each citizen received a letter from their waste hauler in the summer indicating that they would no longer be able to accept glass in the single stream recycling because the recycling processors have started rejecting it in single stream when it is all mi xed I together. In the recycling environment, it is simply not allowed and we wanted our ordinance to I reflect this change. The City Manager has asked me to research other ways that Milton citizens can recycle glass . There are several options available so I am meeting with individuals in the industry , waste haulers and recycling companies, to come up with the best solution for our city. In the meantime , Milton residents can take their glass to the Roswell Recycling Center. Motion and Vote: Councilmember Hewitt moved to appro ve Agenda Item No. 16-269 . Councilmember Kunz seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent fr om the meeting . NEW BUSINESS 1. Consideration of a Resolution Adopting the 2017 City of Milton City Council Regular Meeting and Work Session Schedule. RESOLUTION NO. 16-12-402 (Agenda Item No. 16-287) (Sudie Gordon, City Clerk) Sudie Gordon, City Clerk Tonight , we are asking for your consideration of a resolution which will approve the 2016 regular meetings and work sessions . You have been given an oversized calendar as well as the standard I sized calendar. The blue highlighting indicates the regular meetin gs and the red highlighted dates are the work sessions. There is one regular city council meeting and one work session which will I I I Regular Meeting of the Milton City Council Monday, December 5, 2016 at 6 :00 pm Page 5 of8 be held on a Wednesday instead of a Monday due to two observed holidays ; Martin Luther King and Presidents Day. When compiling the dates for the 201 7 meetings, we took into consideration the city's eleven observed holidays which are highlighted in green, the Mayor 's Day Conference in January and the GMA Conference in June. The first regularly scheduled meeting in 2017 will be on January 9th. This calendar will be available to our citizens on our website after tonight 's meeting. Motion and Vote: Councilmember Mohrig moved to approve Agenda Item No. 16-287 . Councilmember Lusk seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting . 2. Consideration of a Resolution Adopting the 2016 City of Milton Comprehensive Transportation Plan. RESOLUTION NO. 16-12-403 (Agenda Item No. 16-288) (Presented at October 3, 2016 Regular City Council Meetin g) (Discussed at October I 0, 2016 City Council Work Session) (Carter Lucas, Assistant City Manager) PUBLIC COMMENT The follo w ing individual s ubmitted a Public Comment card: Serbey Zagreba, 647 Greencrest Lane, Milton , Georgia 30004 Carter Lucas, Assistant City Manager This is the final transportation masterplan update for your approval tonight. I will turn the presentation over to our representatives from Kimley-Home. Kimley-Horne Since the last time we were here , TSPLOST has passed which is really great for the city. It played a big role in the project recommendations in this plan. The city was prepared if TSPLOST passed. A project list was put forth to the public which brings us to the plan we have tonight. This plan has three major components; existing conditions and needs assessment, recommendations, and public in volvement. This plan incorporates projects included in the North Fulton CTP which is ongoing. Sara Leaders, Transportation Engineer As you can see on the screen in front of you, this is the TSPLOST list of projects. Every city in Fulton County will appoint a member to the Citizen Oversight Council. This appointment will need to be made by March 2017. We are expecting to receive our first TSPLOST check in May 2017. Regular Meeting of th e Milton Ci ty Council Monday, December 5, 2016 at 6 :00 pm Page 6 of8 Motion and Vote: Councilmember Thurman moved to approve Agenda Item No. 16-288. Councilmember Lusk seco nded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting. 3 . Consideration of an Ordinance to Amend the Charter of the C ity of Mi lton for the Purpose of Clarifying Section 1.12(b)(40)(A) and Section 6.1 l(b). ORDINANCE NO. 16-12-292 (Agenda Item No. 16-244) (Discus s ed under Ne w Bus in ess at Octob er 17, 2016 Regular City Coun cil Me eting) (Ratified Under Ne w Busines s at Novemb er 2 1, 2016 Regular City Council Me eting) (Ken Jarrard, City A tt orn ey) Molly Esswein, Ja rrard a nd Davis This is to clarify ambiguity pertaining to a cap on the general budget versus bonds. We are changing the language in Section 1.12(b )( 40)(A) to say that it does not apply to the general obligation bond for bond purposes whic h we need to have for SPLOST purposes. We are also clarifying Section 6.11 (b) to say that the advalorem tax is on real property for general operating budget purposes but not for bo nds. Motion and Vote: Councilmember Lusk moved to approve Agenda Item No. 16-244. Councilmember Mohrig seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting. 4. Consideration of a Resolution Establishing a Charter Commiss ion for the City of Milton , Georgia. RESOLUTION NO. 16-12-404 (Agenda Item No. 16-289) (Ken Jarrard, City A tt orn ey) Molly Esswein, Jarrard an d Davis Per the charter, every five years we are required to have a Charter Commission review the city 's experience and recommend to the General Assembly changes to the city's Charter. The first time this was done was in 2011 and the Charter Commission met and made their recommendations in 2012. It is now time to create another Charter Commission. The Mayor and City Council may each appoint one member to the Charter Commission and then each member of the Georgia House of Representatives and the Senate whose district lies partially or wholly within the boundaries of the city can appoint a member to the Charter Commission. The Charter Commission will meet in January 2017 for the first time with a list that will be assembled by city staff to review the charter and make recommendations for changes. The Mayor has appointed Bill O'Connor, City Council I I I I I I Regular Meeting of the Milton City Council Monday, December 5, 2016 at 6:00 pm Pa ge 7 of8 has appointed David Shannon, Senator John Albers has appointed Ron Wallace, Representative Jan Jones has appointed Peyton Jamison, Senator Brandon Beach has appointed Bob Meyers , and Representative Wes Cantrell has appointed Brenda Hempstead. Motion and Vote: Councilmember Hewitt moved to approve Agenda Item No. 16-289 . Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting . MAYOR AND COUNCIL REPORTS STAFF REPORTS 1. Public Works 2. Fire 3. Finance Carter Lucas, Assistant City Manager We have received preliminary reports on our pavement management program. Under our Strategic Plan , our goal is to maintain a PCI value of 70 on our roads. Currently , we are at 71-72. So , we have been effective in achieving and maintaining that goal. Bob Edgar, Fire Chief Three new fire fighters will beginning working with us this month to fill three vacancies that we have had open in the department. This will move us closer to our strategic plan goal of conducting and analyzing our staffing needs for the operation side of the department. On December 14th , our department is conducting two classes at Milton High School regarding the introduction to the fire service . We hope to bring fire service information to the students who may never have considered it as a profession. This will also enhance our department's safety education program. We have also completed an emergency response plan for Providence Park. Stacey Inglis, Assistant City Manager Current tax collections are at 95.7% as of the end of November. Busines s licenses have to be renewed by December 15th . We are looking at making changes to Chapter 4, Alcoholic Beverages. One of the changes that is being considered is allowing wine tasting at wine shops . Also , serving alcohol at non-restaurant establishments. We are also considering changes to the responsibilities of Police and Finance particularly the pouring permits. The $25 million bond was passed so we are in di scussion with Davenport regarding how we are going to issue that debt. Regular Meeting of the Milton Ci ty Council Monday, December 5, 2 016 at 6 :00 pm Page 8 of 8 EXECUTIVE SE SSION Motion and Vote : Councilmember Kunz moved to go into Execut ive Sess ion to discuss Land Acquisition at 7:35 p.m. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0 ). Counci lmember Longoria was absent from the meeting. RECONVENE Motion and Vote: Counci lmem ber Thurman moved to reconvene the Regular Meeting at 7:54 p.m. Councilmember Lusk seconded the motion . The motion passed unanimously (6-0). Councilmember Longoria was absent from the meeting. ADJOURNMENT (Agenda Item No. 16-290) I Motion and Vote: Councilmember Lu sk moved to adjourn the Regular Meeting at 7:55 p.m. I Councilmember He witt seconded the motion. The motion passed unanimously (6-0). Councilmember Lon goria was absent fr om the meeting. Date Approved: January 9, 2017 Clerk I STATE OF GEORGIA COUNTY OF FULTON I CITY OF MILTON ) ) ) ) ) AFFIDAVIT RE: CLOSURE OF OPEN MEETINGS I Personally appeared before the undersigned officer, duly authorized under the laws of the State of Georgia to administer o aths , JOE LOCKWOOD, who in his capacity as Mayor and the person presiding over a Council meeting of the CITY OF MILTON, and after being first duly sworn, certifies under oath and states to the best of his knowledge and belief the following: At a Regularly Scheduled City Council Meeting held on December 5, 2016, at 6:00 PM the Council voted to go into closed session and exclude the public from all or a portion of its meeting. The legal exceptions applicable to the exempt matt rs addressed during such closed meeting are as follows : [Check o r initial as appropriate] 1. X discussion or voting to authorize negotiations to purchase, dispose of, or lease property; authorizing the ordering of an appraisal related to the acquisition or disposal of real estate; entering into contract to purchase, to dispose of, or lease property subject to approval in a subsequent public vote; or entering into an option to purchase , dispose of, or lease real estate subject to approval in a subsequent public vote pursuant to O .C.G.A, 50-14-3(b)(l)(B-E); 2. discussing or deliberating upon the appointment, employment, compensation, hiring, disciplinary ac tion or dismissal, or periodic evaluation or rating of a public officer or employee or interviewing applicants for the executive head of the city with the vote on any such matter coming in public pursuant to O.C.G.A. 50-14-3(b)(2); 3. __ attorney/client privilege in order to consu lt and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, adminis trative proceedings or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved, pursuant to O.C.G.A. 50-14-2(1). 4. other (explanation): I certify that the subject matter of the closed meeting or the closed portion of the meeting was devoted to matters of official business or policy, with the exceptions provided by law as set forth above. SWORN TO AND SUBSCRIBED before me this 5 th day of D e cember, 2016. I ?n?1z~ MAYOR JOE LOCKWOOD Notary Public My Commission Expires: