Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Agenda CC - 03/03/2014 - Agenda Packet
Joe Lockwood, Mayor CITY COUNCIL Karen Thurman Matt Kunz Bill Lusk Burt Hewitt Joe Longoria Rick Mohrig CITY COUNCIL CHAMBERS City Hall, Suite 107E Monday, March 3, 2014 Regular Council Meeting Agenda 6:00 PM INVOCATION - Remco Brommet, Chaplain for City of Milton Police and Fire CALL TO ORDER 1) ROLL CALL 2) PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood) 3) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 14-053) 4) PUBLIC COMMENT 5) CONSENT AGENDA 1. Approval of the February 10, 2014 Work Session Meeting Minutes. (Agenda Item No. 14-054) (Sudie Gordon, City Clerk) MILTON CITY COUNCIL REGULAR COUNCIL MEETING MARCH 3 , 2014 Page 2 of 4 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 2. Approval of the February 19, 2014 Regular City Council Meeting Minutes. (Agenda Item No. 14-055) (Sudie Gordon, City Clerk) 3. Approval of a Right of Way Mowing and Maintenance Agreement by and between the Georgia Department of Transportation and the City of Milton for the Area around the Welcome to Milton Gateway Sign at State Route 9 (at Webb Road). (Agenda Item No. 14-056) (Michele McIntosh-Ross, Principal Planner) 4. Approval of an Indemnity Agreement by and between the Georgia Department of Transportation and the City of Milton, Grantee, to Obtain GATEway Grant Funding for Landscape and Beautification of State Route 9 (at Webb Road) around the Welcome to Milton Gateway Sign. (Agenda Item No. 14-057) (Michele McIntosh-Ross, Principal Planner) 5. Approval of a Memorandum of Agreement by and between the Georgia Department of Transportation and the City of Milton, Grantee, to Obtain GATEway Grant Funding for Landscape and Beautification of State Route 9 (at Webb Road), 372 at Blu e Valley and 372 at Green Road around the Welcome to Milton Gateway Signs. (Agenda Item No. 14-058) (Michele McIntosh-Ross, Principal Planner) 7. Approval of the following Subdivision Plats. (Agenda Item No. 14-059) (Kathleen Field, Community Development Director) 6) REPORTS AND PRESENTATIONS (None) Name of Development Action Comments Glenhaven Subdivision Subdivision Plat Parcel subdivided into twenty-four lots Braeburn, Phase IV Final Plat Revision Add units T21-T24 MILTON CITY COUNCIL REGULAR COUNCIL MEETING MARCH 3 , 2014 Page 3 of 4 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 7) FIRST PRESENTATION 1. Consideration of RZ13-20 – 16340 Birmingham Highway with Additional Frontage on New Bull Pen Road Containing a Total of Approximately 66.40 acres by Christopher Perry to Rezone from AG-1 (Agricultural) to CUP (Community Unit Plan) to Develop 52 Single Family Residences. (Agenda Item No. 14-060) (Kathleen Field, Community Development Director) 2. Consideration of RZ13-21 – 975 Birmingham Road and 15755 Birmingham Highway Containing a Total of 22.3 Acres by Acadia Homes and Neighborhoods, LLC to Rezone from MIX (Mixed Use) and AG-1 (Agricultural) to CUP (Community Unit Plan) to Develop 55 Single Family Residences. (Agenda Item No. 14-061) (Kathleen Field, Community Development Director) 3. Consideration of ZM14-01 - 13660 New Providence Road, Mill Springs Academy to Modify the Site Plan Submitted on November 5, 1996 to a Revised Site Plan Submitted on February 4, 2014. (Agenda Item No. 14-062) (Kathleen Field, Community Development Director) 4. Consideration of an Ordinance to Adopt Amendments to the Fiscal 2014 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 14-063) (Stacey Inglis, Assistant City Manager) 8) PUBLIC HEARING (None) 9) ZONING AGENDA (None) 10) UNFINISHED BUSINESS (None) 11) NEW BUSINESS (None) 12) MAYOR AND COUNCIL REPORTS 13) STAFF REPORTS MILTON CITY COUNCIL REGULAR COUNCIL MEETING MARCH 3 , 2014 Page 4 of 4 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 14) EXECUTIVE SESSION (if needed) 15) ADJOURNMENT (Agenda Item No. 14-064) The minutes were provided electronically HOME OF ' EST.ABHSHF.D 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: February 24, 2014 FROM: City Manager AGENDA ITEM: Approval of a Right of Way Mowing and Maintenance Agreement by and between the Georgia Department of Transportation and the City of Milton for the Area around the Welcome to Milton Gateway Sign at State Route 9 (at Webb Road). MEETING DATE: Monday, March 3, 2014 Regular City Council Meeting BACKGROUND INFORMATION. (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: P YES () NO CITY A TTORNEY REVIEW REQUIRED: {YES () NO APPROVAL BY CITYATTORNEY OAPPROVED (J NOT APPROVED PLACED ON AGENDA FOR: v 31 +�- REMARKS © ' your - - PHONE: 678.242.25001 FAX: 678.242.2499 rr.w Gi@@n ,'�' CrmBcd infogcityofmiltongmus www.cftyofmiRonga.us "'� Community t itof 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 Q Page 1 of 1 To: Honorable Mayor and City Council Members From: Michele McIntosh-Ross, Principal Planner Date: Submitted on February 24, 2014 for the March 3, 2014 Regular Council Meeting Agenda Item: Approval of a Right of Way Mowing and Maintenance Agreement by and between the Georgia Department of Transportation and the City of Milton for the Area Around the Welcome to Milton Gateway Sign at State Route 9 (at Webb Road). ____________________________________________________________________________ Department Recommendation: Approval. Executive Summary: The Georgia Department of Transportation requires a Right of Way Mowing and Maintenance Agreement to be signed by the local government as part of the application for a special encroachment permit in order to install the Welcome to Milton Gateway sign and plantings within the GDOT right of way at State Route 9 (at Webb Road). Funding and Fiscal Impact: Milton is responsible for the costs to purchase and install the sign unit, and the costs to mow and maintain the landscaping around the project. Alternatives: N/A Legal Review: Jarrard & Davis, LLP – Paul Higbee, 2/19/2014 Concurrent Review: Chris Lagerbloom, City Manager Attachment(s): Right of Way Mowing and Maintenance Agreement Legal Review Rev: September 13, 2010 RIGHT OF WAY MOWING AND MAINTENANCE AGREEMENT By and Between THE GEORGIA DEPARTMENT OF TRANSPORTATION AND City of Milton Pen -nit No. 02-2014-006-121, AMPS 784500, Fulton County, SR 9, MF 27.55,City of Milton THIS AGREEMENT made and entered into this day of , 20 by and between the DEPARTMENT of Transportation, an agency of the State of Georgia, hereinafter alternately referred to as "DEPARTMENT" or "LICENSOR", and the City of Milton, hereinafter referred to as "LICENSEE". WHEREAS, the DEPARTMENT desires to enter into a public/private partnership to perform certain services relating to mowing and maintenance within DEPARTMENT'S right of way, hereinafter called the "PROJECT", and WHEREAS, the LICENSEE has represented to the DEPARTMENT that, if such permission is granted to the LICENSEE, LICENSEE shall bear all costs and liability associated with the PROJECT; and WHEREAS, the LICENSEE has represented to the DEPARTMENT that they are qualified and experienced to provide such services and the DEPARTMENT has relied upon such representations; NOW, THEREFORE, for and in consideration of the mutual promises and covenants as herein contained, it is agreed by and between the parties hereto that: ARTICLE 11 EXECUTION OF CONTRACT AND AUTHORIZATION TIME OF PERFORMANCE Time is of the essence in this agreen-ient. The LICENSEE shall execute this Agreement and return it to the DEPARTMENT within thirty (30) days after receipt of contract forms from the DEPARTMENT. The LICENSEE shall begin work on the PROTECT under this Agreement immediately after receiving a signed and executed copy of the Agreement (unless noted otherwise in Exhibit A or upon PROJECT construction completion). Subject to the terms and conditions set forth in this Agreement, and upon execution of this Agreement, the DEPARTMENT grants the right to the LICENSEE to mow, edge, and maintain, as set forth in Article XI- MAINTENANCE WORK PLAN, that specific section of right-of-way identified in this Agreement, and herein defined as the PROJECT. The duration of this Agreement shall be for fifty years from the date above first written unless terminated sooner by the DEPARTMENT or LICENSEE. ARTICLE III SUBSTANTIAL CHANGES If, prior to the satisfactory completion of the services under this Agreement, any party materially alters the scope, character or complexity of the services from those required under the Agreement, a Supplemental Agreement shall be executed between the parties. It is understood, however, that LICENSEE shall not engage in any activities or conduct any work which would be considered to be outside the scope of the permission granted to LICENSEE by the DEPARTMENT. Minor changes in the work which do not involve increased compensation. extensions of time or changes in the goals and objectives of the work may be made by written notification of such change by any party with written approval by the other parties. ARTICLE IV ASSIGNMENT It is understood by the LICENSEE that the work is considered personal and, except as provided for in Article I, LICENSEE agrees not to assign, sublet or transfer any or all of their interest in this Agreement without prior w=ritten approval of the DEPARTMENT. ARTICLE V CONTRACT DISPUTES This Agreement shall be deemed to have been executed in Fulton County, Georgia, without reference to its choice of law doctrine, and all questions of interpretation and construction shall be governed by the laws of the State of Georgia. Any litigation arising out of this contract shall be commenced within the State of Georgia. The foregoing provisions shall not be construed as waiving any immunity to suit or liability, including without limitation, sovereign immunity which may be available to the Department. ARTICLE VI INSURANCE Prior to beginning work, the LICENSEE shall obtain and certify to the DEPARTMENT that it has the following minimum amounts of insurance coverage for anyone that will be working on the right of way: (a) Workmen's Compensation Insurance in accordance with the laws of the State of Georgia. (b) Public Liability Insurance in an amount of not less than one hundred thousand dollars ($100,000) for injuries, including those resulting in death to any one person, and in an amount of not less than three hundred thousand dollars ($300,000) on an account of any one occurrence, or proof of self insurance. (c) Property Damage Insurance in an amount of not less than fifty thousand dollars ($50,000) from damages on account of any occurrence, with an aggregate limit of one hundred thousand dollars ($100,000), or proof ofself insurance. (d) Valuable Papers Insurance in an amount sufficient to assure the restoration of any plans, drawings, field notes, or other similar data relating to the work covered by the PROJECT. (e) Insurance shall be maintained in full force and effect during,- he life of the PROJECT. The LICENSEE shall furnish upon request to the DEPARTMENT, certificates of insurance evidencing such coverage_ These certificates shall also provide that the insurance will not be modified or canceled without a 30 day prior written notice to the DEPARTMENT. Failure by the LICENSEE to procure and maintain the insurance as set forth above shall be considered a default and cause for termination of this Agreement and forfeiture of the Performance and Payment Bonds. The LICENSEE shall, at least fifteen (15) days prior to the expiration date or dates of expiring policies, deposit certified copies of renewal, or new policies, or other acceptable evidence of insurance with the DEPARTMENT, ARTICLE VII COMPENSATION It is agreed that LICENSEE shall conduct all work at no cost to the DEPARTMENT, and without compensation from the DEPARTMENT. It is further agreed that any and all issues relating to compensation and payment shall be resolved by and between LICENSEE and any successors, subcontractors, or assigns thereto. The DEPARTMENT and LICENSEE further agree that, should the DEPARTMENT be required to conduct any inspections and/or supervision of the PROJECT beyond that which would normally occur in the ordinary course of the DEPARTMENT'S maintenance activities, LICENSEE shall reimburse the DEPARTMENT for such inspection and supervision. The rate of reimbursement for the DEPARTMENT'S inspection and supervision shall in no case exceed a rate determined to be reasonable by the parties. Should LICENSEE and the DEPARTMENT desire to change this agreement at a later date to provide for compensation to LICENSEE, or any successors or assigns thereto, such change shall only be permitted by a supplemental agreement as set forth in Article III herein, Any supplemental agreements involving compensation shall be subject to the DEPARTMENT review and approval. ARTICLE VIII RESPONSIBILITY FOR CLAIMS AND LIABILITY LICENSEE NOT AGENT OF DEPARTMENT LICENSEE, and all successors and assigns thereto, shall save harmless the DEPARTMENT, its officers, agents, and employees from all suits, claims, actions or damages of any nature whatsoever resulting from the performance of work assigned to LICENSEE under this Agreement. LICENSEE further agrees that they shad be fully responsible for injury or damage to landscaping, landscape related items, and any other non-standard and decorative elements installed by or for the LICENSEE within the right of way, and for any damage to the DEPARTMENT'S signs, structures, or roadway fixtures, if LICENSEE causes the damage. These indemnities shall not be limited by reason of the listing of any insurance coverage. It is further understood and agreed that LICENSEE, or any successor or assigns thereto, in the conduct of any work involved in the PROJECT, shall not be considered the agent of the DEPARTMENT or of the State of Georgia.. ARTICLE IX TERMINATION OF CONTRACT The DEPARTMENT may terminate this contract for just cause at any time by giving of thirty (30) days written notice of such termination. Upon receipt of such notice of termination, LICENSEE shall discontinue and cause all work under this contract to terminate upon the date specified in the said notice. In the event of such termination, the DEPARTMENT shall be paid for any amounts as may be due it as specified in Article VII up to and including the specified date of termination. LICENSEE shall have the right to terminate this contract at any time, provided that such termination is first approved by the DEPARTMENT, and that the DEPARTMENT is reimbursed in full for all services rendered pursuant to Article VII. The DEPARTMENT and LICENSEE further agree that, should the DEPARTMENT allow the LICENSEE to terminate the agreement, the termination, unless determined otherwise in writing by the DEPARTMENT, shall be contingent upon the following: A. The LICENSEE, at the discretion of the DEPARTMENT, removing the planted landscaping, landscape related items, and any other non-standard and decorative elements that were installed by or for the LICENSEE at no cost to the DEPARTMENT. B. The LICENSEE restoring the removed landscape areas to their original condition or a condition that meets federal standards and is acceptable to the DEPARTMENT. C. The LICENSEE restoring the removed non-standard and decorative elements with standard DEPARTMENT elements that meet federal and state requirements. D. The LICENSEE reimbursing the DEPARTMENT in full any state and/or federal funds used to purchase and install the landscaping, landscape related items, and other non- standard and decorative elements that are no longer to be maintained by the LICENSEE. E. No reimbursal is required for termination of agreements for Mowing Only. The DEPARTMENT and the LICENSEE agree that, should the LICENSEE fail to perform the maintenance, as set forth in Article XI - MAINTENANCE WORD PLAN, the DEPARTMENT may require the LICENSEE to remove, restore, and reimburse according to items "A", "B", "C", and "D" above, as applicable, and then terminate the agreement. ARTICLE X COMPLIANCE WITH APPLICABLE LAW The undersigned certify that: A. This Agreement is subject to applicable state and federal laws, standards, and rules and regulations. B. The provisions of Sections 45-10-20 through 45-10-28 of the Official Code of Georgia Annotated relating to Conflict of Interest and State Employees and Officials Trading with the State have been complied with in full. C. The provisions of Section 50-24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating to the "Drug -Free Workplace Act" have been complied with in full. ARTICLE XI MAINTENANCE WORK PLAN Routine maintenance of grass area within the RIW and landscape. The covenants herein contained shall, except as otherwise provided, accrue to the benefit of and be binding upon the successors and assigns of the parties hereto. IN WITNESS WHEREOF, said parties have hereunto set their hand and affixed their seals the day and year above first written. GEORGIA DEPARTMENT OF TRANSPORTATION Commissioner or designee ATTEST: Angela Whitworth Treasurer LICENSEE: (Title) Sworn to before me this day of , 20 NOTARY PUBLIC My commission expires 0 LI) HOME OF' ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: February 24, 2014 FROM: City Manager AGENDA ITEM: Approval of an Indemnity Agreement by and between the Georgia Department of Transportation and the City of Milton, Grantee, to Obtain GATEway Grant Funding for Landscape and Beautification of State Route 9 (at Webb Road) around the Welcome to Milton Gateway Sign, MEETING DATE: Monday, March 3, 2014 Regular City Council Meeting BACKGROUND INFORMATION.- (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: YAPPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: YES () NO CITY ATTORNEY REVIEW REQUIRED: YES {) NO APPROVAL BY CITY ATTORNEY (V APPRO VED () NOT APPROVED PLACED ON AGENDA FOR: 0,30314 REMARKS ® youin PHONE: 678.242.25001 FAX: 578.242.2499 Green oF * Certified ;,a� infoOcityofmilfonga.us j www.cityofmittonga.us Community '; F�hk�s � 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 CERt FMO afloNZE a Page 1 of 1 To: Honorable Mayor and City Council Members From: Michele McIntosh-Ross, Principal Planner Date: Submitted on February 24, 2014 for the March 3, 2014 Regular Council Meeting Agenda Item: Approval of an Indemnity Agreement by and between the Georgia Department of Transportation and the City of Milton, Grantee, to Obtain GATEway Grant Funding for Landscape and Beautification of State Route 9 (at Webb Road) around the Welcome to Milton Gateway Sign. ____________________________________________________________________________ Department Recommendation: Approval. Executive Summary: The Georgia Department of Transportation (GDOT) requires an Indemnity Agreement to be signed by the local government as part of the application for a special encroachment permit in order to install the Welcome to Milton Gateway sign and plantings within the GDOT right of way at State Route 9 (at Webb Road). The Indemnity Agreement summarizes that Milton agrees to indemnify and save harmless GDOT from any claims of injury due to the sign, and to maintain the appearance and integrity of the sign. The agreement period is 50 years. Funding and Fiscal Impact: Milton is responsible for the costs to maintain and repair the unit as is necessary and any cost for claims of injury that may arise due to the sign being in the right of way. Alternatives: N/A Legal Review: Jarrard & Davis, LLP – Paul Higbee, 2/24/2014 Concurrent Review: Chris Lagerbloom, City Manager Attachment(s): Indemnity Agreement Legal Review Revised 07-01-89/a.evised 12-05.91/Revi sed06.02.00/nevi sedW15-031Revised04-]7-09 RECORDED Book No, Page Date County Page INDEMNITY AGREEMENT Indemnity Agreement entered into this day of 120-, by and between City of Milton (hereinafter call the "APPLICANT") and the GEORGIA DEPARTMENT OF TRANSPORTATION, as agency of the State of Georgia with offices at One Georgia Center, 600 Peachtree Street NW, Atlanta, Georgia 30308 (hereinafter called the "DOT"), WITNESSETH: For and in consideration of the DOT's grant of permission for Sin (hereinalter called the "ENCROACHMENT"), as indicated on Permit # 02-2014-006-121 on the right of way of State Route 9 in Land Lot 1047 of the 22nd Land District of Fulton County, Georgia. The APPLICANT shall and does agree to indemnity and save harmless the DOT' and DOT's agents, officers, servants and employees from any and all lawsuits, actions or claims of any character brought because of any injuries or damage received or sustained by any person, persons or property arising out of the construction, operation and/or maintenance of the ENCROACHMENT located as described herein. The APPLICANT shall and hereby agrees to maintain the ENCROACHMENT in good repair at the APPLICANT's sole expense and shall and does hereby release DOT from any claims arising out of the APPL ICANT's failure to so maintain the ENCROACHMENT. The APPLICANT shall and hereby agrees to make all repairs at its own expense for any damage caused by DOT employees or agents to the ENCROACHMENT which is located on DOT right-of-way in accordance with the permit numbered above and issued with this agreement. The DOT reserves the right to enter the area described in the ENCROACHMENT to insure the area is being maintained in accordance with DOT safety and maintenance standards. DOT shall notify the APPLICANT of any repairs which need to be made and the APPLICANT shall correct the problem as soon as such notification is given. If the APPLICANT has not made said repairs within a reasonable period of time, the DOT may enter the property to effect such repairs. The APPLICANT shall reimburse the DOT for any cost incurred as a result of DOT's performing such repairs. The DOT reserves the right to terminate this indemnity Agreement at any time upon thirty (30) days written notice to the APPLICANT. Upon receipt of such notice as specified by DOT, the APPLICANT at its own expense, shall be responsible for removing the ENCROACHMENT and returning the area to its original condition or an acceptable substituted condition. The term of the Indemnity Agreement shall be for a period of fifty (50) years, commencing upon execution hereof by DOT, subject to any rights oftermination as are hereinabove set forth. The covenants herein contained shall except as otherwise provided accrue to the benefit of and be binding upon the successors and assigns of the parties hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, individually or through their authorized officers, agents or attorneys -in -fact as the case may be, causing their respective seals to be affixed hereto the day and year first above written. DEPARTMENT OF TRANSPORTATION By: (SEAL) Commissioner ATTEST: Treasurer (STATE SEAL) Unofficial Witness APPLICANT Corporate Seal Required for Corporations [Plus two (2) Signatures] Signature of Property Owner (or Corporate Officer) Corporate Officer (or Another Property Owner) Typed Name of Owner (or Typed Names & Titles of Corporate Officers who signed above) S ignani re of APPL[CAN T Typed Name of APPLICANT (and Title if Applicable) Notary Pub is Commission Expiration (NOTARIAL SEAL) HOME OF' E STA RLISHF.D 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: February 24, 2014 FROM: City Manager AGENDA ITEM: Approval of a Memorandum of Agreement by and between the Georgia Department of Transportation and the City of Milton, Grantee, to Obtain GATEway Grant Funding for Landscape and Beautification of State Route 9 (at Webb Road), 372 at Blue Valley and 372 at Green Road around the Welcome to Milton Gateway Signs. MEETING DATE: Monday, March 3, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: APPROVED (} NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED. (� YES () NO CITY ATTORNEY REVIEW REQUIRED: { YES () NO APPROVAL BY CITY ATTORNEY R APPROVED (} NOT APPROVED PLACED ON AGENDA FOR: d 3 3 REMARKS ©,* Yoam *** :.Green ` O ; Cmfka * ,op,o� PHONE: 678.242.25001 FAX: 678.242.2499 , cirva info@cityofmiltonga.us I www.cityofmiltonga.us Community Ethic 13000 Deerfield Parkway, Suite 107 Milton GA 30004 Page 1 of 1 To: Honorable Mayor and City Council Members From: Michele McIntosh-Ross, Principal Planner Date: Submitted on February 24, 2014 for the March 3, 2014 Regular Council Meeting Agenda Item: Approval of a Memorandum of Agreement by and between Georgia Department of Transportation and the City of Milton, Grantee, to Obtain GATEway Grant Funding for Landscape and Beautification of State Route 9 (at Webb Road), 372 at Blue Valley and 372 at Green Road Around the Welcome to Milton Gateway Signs. ____________________________________________________________________________ Department Recommendation: Approval. Executive Summary: The Georgia Department of Transportation administers a highway landscaping and beautification grant program called GATEway (Georgia Transportation Enhancement). Milton is the recipient of $5,700.80 to go towards plantings around the Welcome to Milton Gateway sign at State Route 9 (at Webb Road), 372 at Blue Valley and 372 at Green Road. GDOT requires that a Memorandum of Agreement be signed by the local government. The Memorandum of Agreement summarizes that Milton agrees to install and maintain the landscaping project as approved by GDOT. Funding and Fiscal Impact: Milton is responsible for the costs to purchase and install the sign unit, and the costs to mow and maintain the landscaping around the project. Alternatives: N/A Legal Review: Jarrard & Davis, LLP – Paul Higbee, 2/24/2014 Concurrent Review: Chris Lagerbloom, City Manager Attachment(s): Memorandum of Agreement Legal Review Georgia Department of Transportation And The City of Milton, Grantee, Memorandum of Agreement THIS AGREEMENT is entered into the ____ day of _________, 2014, by and between the GEORGIA DEPARTMENT OF TRANSPORTATION, an agency of the State of Georgia, (hereinafter referred to as the “Department”), and the City of Milton (hereinafter referred to as the “GRANTEE”). All obligations of the Grantee under this Agreement will be performed by the Grantee or the subcontractor of the Grantee. WITNESSETH: WHEREAS, The Grantee desires to obtain GATEway Grant funding for landscape and beautification recommended by the Roadside Enhancement and Beautification Council, (hereinafter sometimes referred to as the “Project”); and WHEREAS, the DEPARTMENT desires to provide GATEway Grant funding for the Project, .NOW, THEREFORE, in consideration of these premises and the mutual promises and agreements hereinafter set forth, the parties hereby agree as follows: 1. The Grantee agrees to provide, install and maintain the landscape Project as approved in the Department’s Special Encroachment Permit. A Scope of Project including a copy of the Department’s Special Encroachment Permit and Mowing and Maintenance Agreement, is attached as Appendix A and incorporated herein by reference. The GRANTEE agrees to accept and abide by the following guidelines as it relates to the Project: USDOT/FHWA, A Manual on Uniform Traffic Control Devices – current edition; GDOT Standard Specifications for Construction of Transportation Systems; GDOT Special Provision Sections 202, 700 and 702; ANSI Z 60.1 American Standard for Nursery Stock – current edition; GDOT Scenic Byway Program and Corridor Management Plan Guidelines and Requirements The American with Disabilities Act Landscape Guidelines for the Project shall follow the policy established for Landscaping on the DOT Right of Way (TOPPS 6755-9) and/or as established by the Landscape Architecture unit of Georgia Department of Transportation Maintenance. The undersigned, hereby certifies that all requirements of the grant program are understood, and that all information provided in this grant application is true and correct, and represents the desires of the local government entity where the project will be installed. 2. Term of Agreement: A Proposed Budget is attached as Appendix B, amount requested in grant application, and incorporated herein by reference. This project must be completed by the Grantee within thirty (30) months from the date of the signed Agreement. Failure to meet this deadline will subject these funds to reallocation. 3. Compensation: The Department agrees to pay the Grantee a maximum sum of $ 5700.80 (Five thousand, seven- hundred dollars and eighty cents) as a one-time grant in order to facilitate this work. Payment will be made to assist the Grantee in costs incurred for landscaping on the Project on a reimbursement basis. In addition, the Grantee agrees that no part of these funds will be used to pay indirect costs. The intent of this grant is to pay for plant material and associated installation costs. If the Grantee completes the work for less than the maximum amount established in Appendix B, the Department is only obligated to reimburse the actual amount expended for the project, but in no instance shall the Department be obligated to pay in excess of the maximum amount. 4. Usage: The Grantee agrees the Department may photograph the project, display or use any information submitted by the Grantee without the payment of any other fees except for what is set forth in paragraph 3 herein. 5. Notices: Any notice under this Agreement shall be deemed duly given if delivered by hand (against receipt) or if sent by registered or certified mail – return receipt requested, to a party hereto at the address set forth below or to such other address as the parties may designate by notice from time to time in accordance with this Agreement. If to the Department Georgia Department of Transportation 600 West Peachtree Street Atlanta, GA 30308 Attn: Michele McIntosh-Ross, Planner If to The City of Milton 13000 Deerfield Parkway Milton, GA 30005 Contact Person for the Grantee Michele McIntosh-Ross, Planner 6. Indemnification: The Grantee shall be responsible for any and all damages to property or persons and shall save harmless the DEPARTMENT, its officers, agents, and employees from all suits, claims, actions or damages of any nature whatsoever resulting from the negligence of the unders igned in the performance of work under this Grant Application. The Grantee hereby indemnifies and hold harmless the DEPARTMENT, its officers, agents, and employees from and against any and all claims, damages, losses and expenses arising out of the undersigned’s negligent acts, errors or omissions in the performance of this Agreement. These indemnities shall not be limited by reason of the listing of any insurance coverage. 7. Entire Agreement: This Agreement constitutes the entire agreement and understanding between the parties hereto and replaces, cancels, and supersedes any prior agreements, understandings relating to the subject matter hereof; and all prior representations, agreements, understandings, and undertakings between the parties hereto with respect to the subject matter hereof are merged herein. 8. Amendment: The parties recognize and agree that it may be necessary or convenient for the parties to amend this Agreement so as to provide for the orderly implementation of all the undertakings described herein, and the parties agree to cooperate fully in connection with such amendments if and as necessary. However, no change, modification or amendment to this Agreement shall be effective unless the same is reduced to writing and signed by the p arties hereto. 9. Governing Law: This Agreement is executed in the State of Georgia, and all matters pertaining to the validity, construction, interpretation and effect of this Agreement shall be governed by the laws of the State of Georgia. IN WITNESS WHEREOF, the parties have caused the authorized representatives of each to execute this Agreement on the day and year first above written. GEORGIA DEPARTMENT OF TRANSPORTATION ON BEHALF OF The City of Milton: By: ____________________________________ COMMISSIONER Date: ________________________________ By:________________________________________ Title ATTEST ATTEST: ________________________________ Title ________________________________________ Treasurer FEI #: _________________________________ APPENDIX A SCOPE OF PROJECT The Scope of Project includes the Final Plans, the approved Special Encroachment permit and the signed Mowing & Maintenance Agreement. APPENDIX B BUDGET The Budget includes the amount requested for the grant (on the application) for the estimated plant materials and installation costs. r.► HOME OF ` LTO Nlr*4 ESTABLJSHFD 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: February 26, 2014 FROM: City Manager AGENDA ITEM: Approval of the following Subdivision Plats. Name of Development Action Comments Parcel subdivided into Glenhaven Subdivision Subdivision Plat twenty-four lots Braeburn, Phase TV Final Plat Revision Add units T21 -T24 MEETING DATE: Monday, March 3, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: VAPPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: O YES (� NO CITY ATTORNEY REVIEW REQUIRED: O YES 4 NO APPROVAL BY CITY ATTORNEY () APPROVED () NOT APPROVED PLACED ON AGENDA FOR: 03 03/y © Your PHONE: 678.242.25001 FAX: 678.242.2499 .. ''Green 4p *Ccrt6ea* infofcityofmiltonga.us I www.cityofmiltonga.us Community 3h� 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 Eq, `a Ei, aA, NZE el To: Honorable Mayor and City Council Members From: Kathy Field, Community Development Director Date: Submitted on February 26, 2014 for the March 3, 2014 Regular Council Meeting Agenda Item: Approval of Subdivision Plats ____________________________________________________________________________ Department Recommendation: To approve the subdivision related plats and revisions as stated below. Executive Summary: The Milton Subdivision Regulations require that the Mayor and City Council approve all Final Plats, final Plat Re-recording, Revisions and Minor Plats once the matter has been reviewed and certified by the Community Development Director in accordance with the Subdivision Regulations. Name of Development Action Comments Glenhaven Subdivision Subdivision Plat Parcel subdivided into twenty-four lots Braeburn, Phase IV Final Plat Revision Add units T21-T24 Funding and Fiscal Impact: None Alternatives: Do not approve Legal Review: None – not required. Plat Revision Staff Memo Concurrent Review: Chris Lagerbloom, City Manager Attachment(s): None ©► HOME OF ' FSTARLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: February 25, 2014 FROM: City Manager AGENDA ITEM: Consideration of RZ13-20 — 16340 Birmingham Highway with Additional Frontage on New Buil Pen Road Containing a Total of Approximately 66.40 acres by Christopher Perry to Rezone from AG -1 (Agricultural) to CUP (Community Unit Plan) to Develop 52 Single Family Residences. MEETING DATE: Monday, March 3, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (APPROVED CITY A TTORNEY APPROVAL REQUIRED: O YES CITY ATTORNEY REVIEW REQUIRED: () YES APPROVAL BYCITYATTORNEY PLACED ON AGENDA FOR REMARKS O APPROVED oso, ,j () NOT APPROVED XNO ANO O NOT APPROVED 4 © '# YouE _ PHONE: 678.242.25001 FAX: 678.242.2499 v *Certified*Top lOJ into@cityotmiltongams I www-c1ty0tm1ltonga.us Community 13000 Deerfield Parkwoy, Suite 107 1 Milton GA 30004 �a� Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 1 of 28 RZ13-20 RZ13-20 PROPERTY INFORMATION ADDRESS 16340 Birmingham Hwy DISTRICT, LAND LOT 2/2 268, 269, 270 OVERLAY DISTRICT Northwest Fulton EXISTING ZONING AG-1 (Agricultural) PROPOSED ZONING CUP (Community Unit Plan) ACRES 66.4 EXISTING USE Two single family residences and accessory buildings PROPOSED USE 52 Single Family Residential lots PETITIONER Christopher Perry ADDRESS 13242 Antler Ridge Milton, GA 30009 574-621-0050 REPRESENTATIVE Carl E. Jones ADDRESS 730 Richmond Glen Milton, GA 30004 679-642-0828 COMMUNITY DEVELOPMENT RECOMMENDATION – DECEMBER 18, 2013 RZ13-20 – DEFER TO THE JANUARY 29, 2014 MEETING TO ALLOW THE APPLICANT TO REVISE THE SITE PLAN AND FOR EVALUATION OF THE TRAFFIC STUDY INTENT To rezone from AG-1 (Agricultural) to CUP (Community Unit Plan) to develop 52 single family residences (minimum 1 acre lots) on 66.4 acres. Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 2 of 28 RZ13-20 COMMUNITY DEVELOPMENT RECOMMENDATION – JANUARY 29, 2014 (This meeting was canceled due to inclement weather.) RZ13-20 – DENIAL COMMUNITY DEVELOPMENT RECOMMENDATION – FEBRUARY 26, 2014 RZ13-20 – DENIAL Sudie Gordon From: Robyn Macdonald Sent: Thursday, February 27, 2014 10:59 AM To: 5udie Gordon Subject: FW: withdrawal of RZ13-20 From: Carl Jones [mai Ito: shawshankltd101 bellsouth.net] Sent: Wednesday, February 26, 2014 4:40 PM To: Robyn Macdonald U. cf er mail.com; shawshankltd101 bellsouth.net Subject: withdrawal of RZ13-20 Robyn McDonough City of Milton` Feb. 26, 2014 Dear Robyn, It is my intention to withdraw the rezoning petition of RZ13-20 without Prejudice. do plan to attend the meeting of Planning Commission this evening. Thank you for your cooperation in this endeavor. Carl E. Jones CC: Christopher Perry Perry Development Holdings Inc. Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 3 of 28 RZ13-20 LOCATION MAP Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 4 of 28 RZ13-20 CURRENT ZONING MAP Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 5 of 28 RZ13-20 2030 FUTURE LAND USE MAP Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 6 of 28 RZ13-20 SITE PLAN SUBMITTED ON NOVEMBER 6, 2013 Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 7 of 28 RZ13-20 REVISED SITE PLAN SUBMITTED JANUARY 22, 2014 FOR CUP Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 8 of 28 RZ13-20 HOUSE AND SEWER LAYOUT FOR CUP SUBMITTED ON 1/22/14 Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 9 of 28 RZ13-20 TOPO AND TREE SURVEY SITE PLAN SUBMITTED 1/22/14 FOR CUP Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 10 of 28 RZ13-20 AG-1 PLAN WITH HOME AND SEPTIC LAYOUT 1/22/14 Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 11 of 28 RZ13-20 Pasture looking north from gravel drive Gravel drive looking west Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 12 of 28 RZ13-20 Pasture looking south Pasture looking southeast Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 13 of 28 RZ13-20 Pasture looking east Looking west toward pond Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 14 of 28 RZ13-20 Old chicken house Magnolia tree by house Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 15 of 28 RZ13-20 SUBJECT SITE AND BACKGROUND: The subject site contains 66.4 acres (The previous request was for 65.72 acres). The parcel is currently developed with two single family residences and accessory structures zoned AG-1 (Agricultural). The site is located within the “Agricultural, Equestrian, Estate Residential ” designation of the 2030 City of Milton Comprehensive Plan. The applicant is requesting a rezoning to CUP (Community Unit Plan) to build 52 (The previous request was for 54 lots) single family residences at an overall density of 0.78 units per acre. SITE PLAN ANALYSIS Based on the applicant’s revised site plan submitted to the Community Development Department on January 23, 2014, Staff offers the following considerations: DEVELOPMENT STANDARDS – SEC. 64-897 - CUP (Community Unit Plan) Development Standards Proposed Development No building shall exceed 40 feet in height 40 feet maximum Minimum lot area as specified in conditions The minimum lot size shown is one (1) acre Minimum CUP development size shall be ten acres The CUP development size is 66.4 acres Maximum density allowed is 5 units per gross acre The density of the subject site is 0.78 units per acre Minimum lot width (at building line) per conditions 60 feet Minimum CUP development frontage shall be 35 feet Exceeds the minimum Minimum lot frontage shall be 20 feet adjoining a street 35 feet minimum Minimum heated floor area as specified in conditions 2,800 square feet Minimum perimeter setback as specified 50 feet Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 16 of 28 RZ13-20 The following are proposed building setbacks and development standards for individual lots (CUP allows for applicant to specify building setbacks): a) Front yard setback – 30 feet b) Side yard setback – 10 feet c) Side yard setback adjacent to a street – 20 feet d) Rear yard- 50 feet Within the CUP (Community Unit Plan) zoning district (Sec 64-894) it states that the intent of the district is to: 1) Encourage the development of large tracts of land as planned communities. 2) Encourage flexible and creative concepts in site planning. 3) Preserve the natural amenities of the land by encouraging scenic and functional open areas. It is Staff’s opinion that the site plan submitted does not meet the above listed intent of the zoning district. All of the 52 proposed lots are approximately one acre in size except for seven lots which are located adjacent to or near the stream and springhead along the western portion of the property. A 50 foot undisturbed buffer and 25 foot non-impervious setback are required along either side of the stream and springhead. LANDSCAPE STRIPS AND BUFFERS Section 64-237 (g) of the Zoning Ordinance states “Unless otherwise specified, lots developed with single-family detached dwelling units are not required to provide landscape areas or zoning buffers”. Although landscape strips and buffers are not required by the Zoning Ordinance, Staff recommends that lots adjacent to Birmingham Hwy provide a 40 foot undisturbed buffer and an additional 20 foot no improvement setback. In addition, for structures located on lots adjacent to Birmingham Hwy (Lots 1 and 52), architectural elevations shall be reviewed and approved by the City Architect prior to the issuance of a building permit. These structures shall be designed with 360 degree architecture. These requirements will be reflected in the Recommended Conditions. The site plan indicates three stormwater management facilities. After further engineering for the site if required, Staff notes that where side slopes for stormwater management facilities are steeper than 4:1 the facility shall have a six foot high, five-board equestrian style fence with two inch by four inch welded wire constructed around it, or equivalent as may be approved by the City of Milton Public Works Department. This requirement will be reflected in the Recommended Conditions. Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 17 of 28 RZ13-20 OTHER SITE PLAN CONSIDERATIONS Pursuant to Sec 64-2392, the Zoning Ordinance requires sidewalks which shall be constructed in accordance with the Department of Public Works standard plan which requires sidewalks on both sides of the street. Within the City Code, Chapter 50, Subdivisions, it is required that sidewalks within residential subdivisions be a minimum of 5 feet in width with a minimum 2 foot beauty strip between the sidewalk and the curb. The proposed site plan does not indicate sidewalks within the development or along Birmingham Highway. A condition will be included to require the development of sidewalks. Pursuant to Sec 64-897, the CUP development standards require the following as it relates to recreation and open space: Common outdoor area consisting of not less than 550 square feet per unit shall be provided for recreation in all developments of 20 or more acres. Land area proposed for open space or recreation shall be allocated among the use areas in proportion to the ratio of a neighborhood population to the total CUP population so that acreage devoted to open space is reasonably accessible to all residents. The proposed development has delineated a 4.67 acre parcel adjacent to the existing pond in the southeast portion of the site which exceeds the required 0.66 acre open space for the requirement for the site. ENVIRONMENTAL SITE ANALYSIS The Environmental Site Analysis (ESA) report is sufficient and satisfies the requirement of Section 64.2126. A field survey of the site was conducted by Staff to verify areas addressed in the ESA report. The proposed site does not contain historical sites or sensitive plant and animal species. The site does contain a stream, Sandy Copper Creek which has been delineated with the appropriate buffers and setbacks. There is also a small springhead located near lot #10. There are other channels/ravines within the site, but they have not been categorized as streams. The site contains floodplain adjacent to Sandy Copper Creek but is outside the limits of construction. The site also contains slopes exceeding 25% up to 39% in several areas. These aggressive slopes are the reason for the requested rezoning to reduce environmental impact due to the steep slopes. In addition, the site contains a wetland which is the freshwater pond. Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 18 of 28 RZ13-20 CITY ARBORIST The City Arborist met with applicant’s engineer on the site to determine state waters. A spring head that feeds the existing pond was found which increases the amount of required buffers approximately where lot 10 is located. Based on the tree survey provided, an estimation of a tree bond in the amount of $410,000 would be required. At the time of Land Disturbance Permit, specific tree recompense will be determined. FIRE MARSHAL There are no issues at this time. At the time of the Land Development Permit, it will be reviewed for compliance. PUBLIC WORKS DEPARTMENT 1. Bicycle and pedestrian facilities on SR 372/Birmingham Hwy not shown in accordance with City Code of Ordinances. 2. Entrance location on SR 372/Birmingham Hwy, striping and turn lanes subject to GDOT approval. 3. Intersection sight distance needs to be shown at 500 feet for 45 mph at entrance. Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 19 of 28 RZ13-20 FULTON COUNTY BOARD OF EDUCATION Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 20 of 28 RZ13-20 FINANCIAL MODELING RESULTS Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 21 of 28 RZ13-20 PUBLIC INVOLVEMENT On December 4, 2013 the applicant was present at the Community Zoning Information Meeting (CZIM) held at the Milton City Hall. There were five people who signed the sign in sheet. Staff has received comments from the community via e-mail. They are attached at the end of the Staff Report. PUBLIC PARTICIPATION REPORT The applicant held their Public Participation meeting on December 10, 2013 at the Richmond Glen Club House. There were twelve people in attendance at the meeting. They were concerned with traffic and the CUP zoning designation. CITY OF MILTON DESIGN REVIEW BOARD COURTESY REVIEW – December 3, 2013 Comments: Community should have sidewalks on both sides of street. Provide some sort of in-community amenity (i.e. pool, tennis courts). Provide structure/building for mail area. Provide a 60’ undisturbed area long Birmingham Highway and New Bull Pen Road. (Staff notes that the frontage along New Bull Pen Road has a 75 foot wide stream buffer.) Where sparsely vegetated, replant in a natural fashion, per the approval of the City Arborist. Submit landscape plan to Arborist for the preservation of the rural view shed. Architectural elevations for lots 1, 51 (fronting Birmingham Highway) shall be reviewed and approved by Staff prior to the issuance of a building permit. Bike lane should be added along Birmingham Hwy and New Bull Pen Road. CITY OF MILTON DESIGN REVIEW BOARD COURTESY REVIEW – January 4, 2014 based on revised site plan submitted December 31, 2013 Comments: • The lots abutting Birmingham Highway shall maintain the 40/20 rural viewshed setback. These houses shall be subject to architectural review by the City Architect. Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 22 of 28 RZ13-20 • The park/open space area should be more usable. Currently, it is broken up, which inhibits the use of the park. • Detention ponds shall be natural, shallow, with more of a rural landscape. • I f a reduction in side setbacks to 10’is approved, the houses should be required to be 50’ apart. • The tree density should not include the trees in the stream buffer. • There are a number of specimen trees on the property. • The 52” oak between lots 34 and 35 should be preserved, per Arborist’s determination of its health. • Clearing should save clusters of trees as much as possible. New plantings should be clustered, as well. • Applicant should meet with neighboring residents to try and address their concerns. • Narrow the range of square footage of the houses. • Staff should review the designs for all houses to be built in the neighborhood. Standards of Review (Section 64-2104) Planning Staff shall, with respect to each zoning application, investigate and make a recommendation with respect to factors 1 through 7, below, as well as any other factors it may find relevant. 1. Whether or not the proposal will permit a use that is suitable in view of the use and development of adjacent and nearby Property? The proposed 52 lot single family residential subdivision developed at a density of 0.78 units per acre is consistent with adjacent and nearby properties zoned AG-1 (Agricultural) to the north developed as single family residences (Blue Valley Subdivision) and AG-1 (Agricultural) to the east, south, further southeast (Breamridge Subdivision) and west which are also developed at one unit per acre or less. In addition, Birmingham Park (City of Milton) is located to the southwest. Although the proposed density is consistent with nearby and adjacent developments, the applicant has not demonstrated the need for the reduced building setbacks. The applicant has submitted a plan that indicates a yield of 52 lots with AG-1 (Agricultural) development standards. In addition, the proposed CUP (Community Unit Plan) does not provide lots with varying size lots. Out of the 52 lots on the plan, only seven lots are Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 23 of 28 RZ13-20 larger than one acre. Those lots that are larger include the stream to the west which requires a 50 foot undisturbed buffer and additional 25 foot non-impervious setback on either side of the stream. Although the applicant has provided the required open space, the remainder of the development does not consider the overall character of the site and incorporate the site planning around the natural attributes of the site. These issues demonstrate the applicant has not met the intent of the CUP (Community Unit Plan) district (Sec 64-894). 2. Whether or not the proposal will adversely affect the existing use or usability of adjacent or nearby property? It is Staff’s opinion that the proposal may not adversely affect existing use or usability of the adjacent properties but the applicant has not demonstrated a need for the proposed CUP (Community Unit Plan) development standards. 3. Whether the property to be affected by the proposal has a reasonable economic use as currently zoned? The subject site may have a reasonable use currently zoned AG-1 (Agricultural). 4. Whether the proposal will result in a use which will or could cause an excessive or burdensome use of existing streets, transportation facilities, utilities or schools? The estimated number of new students for the proposed rezoning which will have an impact on the Birmingham Falls Elementary, Northwestern Middle School, and Milton High School is estimated between 35 and 60 students. The proposal will not significantly impact the level of service at Birmingham Hwy and Birmingham Road which is still an “F”. The proposed new curb cut on Birmingham Hwy and the subdivision road does not negatively impact the new intersection as the future level of service is an “A” or “B”. 5. Whether the proposal is in conformity with the policies and intent of the land use plan? 2030 City of Milton Comprehensive Plan: Agricultural, Equestrian, Estate Residential Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 24 of 28 RZ13-20 Proposed use/density: Single Family Residential at 0.78 units per acre Although the development proposed at a density of 0.78 units per acre is consistent with nearby and adjacent developments, the request for CUP (Community Unit Plan) is not recommended for the Birmingham Character Area as described in the 2030 City of Milton Comprehensive Plan. In addition, the applicant has not demonstrated the need for reduced building setbacks as shown on the AG-1 (Agricultural) comparative plan submitted by the applicant as requested by Staff. If after further analysis there is a need for reduction of setbacks based on soils for septic systems, preserving specimen trees, or topographical issues, the applicant can request variances from the Board of Zoning Appeals for up to five lots while maintaining the AG-1 zoning designation. Based on these factors discussed above, Staff recommends the proposed rezoning from AG-1 to CUP (Community Unit Plan) be denied. 6. Whether there are other existing or changed conditions affecting the use and development of the property which gives supporting grounds for either approval or disapproval of the proposal? The majority of the west side of the parcel has substantial slopes, a stream, and a spring head. The remainder of the property has topography that varies, except toward the east adjacent to Birmingham Hwy. It is Staff’s opinion that by utilizing primarily one acre lots, the applicant is not taking advantage of the property to develop larger lots to work with the topography and increasing the amount of trees to be preserved. In addition, the City of Milton 2030 Comprehensive plan does not recommend the CUP (Community Plan) zoning district within the Birmingham Character Area. Therefore, it is Staff’s recommendation that the proposed rezoning from AG-1(Agricultural) to CUP (Community Unit Plan) be denied. 7. Whether the zoning proposal will permit a use which can be considered environmentally adverse to the natural resources, environment and citizens of the City of Milton? The proposed may not be environmentally adverse to the natural resources, environment and citizens of the City if developed with the Recommended Conditions. Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 25 of 28 RZ13-20 CONCLUSION The applicant has not demonstrated a need for the reduced development standards and the proposed CUP (Community Unit Plan) district is not recommended for the Birmingham Character Area; and, lastly the applicant has not designed the development in such a way to preserve the natural integrity of the site. Therefore, Staff recommends DENIAL of RZ13-20 to rezone from AG-1(Agricultural) to CUP (Community Unit Plan). If the Mayor and City Council recommends approval of the proposed development, a set of Recommended Conditions are provided. Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 26 of 28 RZ13-20 RECOMMENDED CONDITIONS If this petition is approved by the Mayor and City Council, the rezoning of property located on Birmingham Hwy (SR 372) and New Bullpen Road should be approved for CUP (Community Unit Plan) CONDITIONAL subject to the owner’s agreement to the following enumerated conditions. Where these conditions conflict with the stipulations and offerings contained in the Letter of Intent, these conditions shall supersede unless specifically stipulated by the Mayor and City Council. 1) To the owner’s agreement to restrict the use of the subject property as follows: a) Single family detached dwellings and accessory uses and structures. b) No more than 52 total dwelling units at a maximum density of 0.78 units per acre, whichever is less, based on the total acreage zoned. Approved lot/units totals are not guaranteed. The developer is responsible through site engineering (at the time of application for a Land Disturbance Permit) to demonstrate that all lots/units within the approved development meet or exceed all the development standards of the City of Milton. The total lot/units yield of the subject site shall be determined by this final engineering. 2) To the owner’s agreement to abide by the following: a) To the revised site plan received by the Community Development Department on January 22, 2014. Said site plan is conceptual only and must meet or exceed the requirements of the Zoning Ordinance, all other applicable City ordinances and these conditions prior to the approval of a Land Disturbance Permit. Unless otherwise noted herein, compliance with all conditions shall be in place prior to the issuance of the first Certificate of Occupancy. b) All areas which are not part of an individual lot and held in common shall be maintained by a mandatory homeowners association, whose proposed documents of incorporation shall be submitted to the Director of Community Development for review and approval prior to the recording of the first final plat. Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 27 of 28 RZ13-20 3) To the owner’s agreement to the following site development considerations: a) Minimum lot size – 43,560 square feet (1 acre) b) Minimum lot width (at building line) – 60 feet c) Minimum lot frontage – 35 feet d) Minimum heated floor area per unit – 2,800 square feet e) Minimum front yard setback – 30 feet f) Minimum side yard setback – 10 feet g) Minimum side yard (adjacent to a street) – 20 feet h) Minimum rear yard- 50 feet i) Provide a 40 foot undisturbed buffer and an additional 20 foot no improvement setback for lots along Birmingham Hwy identified as lots 1 and 52 and where sparsely vegetated, replant in a natural fashion, per the approval of the City Arborist. Submit landscape plan to Arborist for the preservation of the rural view shed. j) Architectural elevations for lots 1 and 52 (adjacent to Birmingham Hwy) shall be reviewed and approved by the Community Development Department with assistance of the City Architect prior to the issuance of a building permit. k) Provide common outdoor area as depicted on the site plan received on January 22, 2014 with a total of 4.67 acres 4) To the owner’s agreement to abide by the following requirements, dedication, and improvements: a) Dedicate at no cost to the City of Milton or Georgia Department of Transportation (GDOT) prior to the approval of a Land Disturbance Permit, sufficient land as necessary to provide the following: i. Provide at least 35 feet of right-of-way from the centerline of SR 372/Birmingham Hwy along the entire property frontage or as may be required by GDOT. ii. Provide bicycle and pedestrian improvements along entire property frontage of SR 372/Birmingham Hwy according to cross sections in Chapter 48 Streets, Sidewalks and Other Public Places of the City of Milton Code of Ordinances and as approved by the City of Milton Public Works Department. b) Access to the site and installation/modification of transportation infrastructure shall be subject to the approval of the GDOT and the City of Milton Public Works Department, prior to the issuance of a Land Disturbance Permit. Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on March 3, 2014 (First Presentation) 2/27/2014 Page 28 of 28 RZ13-20 c) Provide sidewalks which shall be constructed in accordance with the Department of Public Works and built to the requirements of Chapter 50, Subdivisions. 5) To the owner’s agreement to abide by the following: a) The stormwater management facilities shall utilize earthen embankments, where possible. Walled structures are not encouraged. If walled structures are proposed, they must meet the acceptable design standards of the City of Milton Department of Community Development and the Department of Public Works. i. Where side slopes for stormwater management facility are steeper than 4:1 the facility shall have a six foot high, five- board equestrian style fence with two inch by four inch welded wire constructed around it, or equivalent as may be approved by the City of Milton Public Works Department. ii. Provide a 20 foot landscape strip on the exterior side of the required fencing for the stormwater management facility. ORDINANCE NO._______ PETITION NO. RZ13-20 STATE OF GEORGIA COUNTY OF FULTON AN ORDINANCE TO REZONE FROM AG-1 (AGRICULTURAL) TO CUP (COMMUNITY UNIT PLAN) FOR A 52 LOT SINGLE FAMILY SUBDIVISION PROPERTY LOCATED ON BIRMINGHAM HWY (SR 372) WITH A FRONTAGE OF APPROXIMATELY 500 FEET AND FRONTAGE LOCATED ON NEW BULL PEN OF APPROXIMATELY 1,150 FEET CONTAINING 66.4 ACRES BE IT ORDAINED by the City Council for the City of Milton, Georgia while in regular session on March 17, 2014 at 6:00 p.m. as follows: SECTION 1. That the Zoning Ordinance of the City of Milton be amended, and the official maps established in connection therewith be changed so that the following property located on Birmingham Hwy (372) with frontage of approximately 500 feet and property located on New Bull Pen Road with frontage of approximately 1,150 feet, consisting of a total of approximately 66.4 acres as described in the attached legal description, be rezoned to the CUP (Community Unit Plan) District with conditions, attached hereto and made a part herein; ALL THAT TRACT or parcel of land lying and being Land Lots 268, 269, and 270 of the 2nd District 2nd Section, City of Milton, Fulton County, Georgia; and SECTION 2. That the CUP (Community Unit Plan) zoning listed in the attached conditions of approval, be approved under the provisions Chapter 64, Article VI, Division 23 of the Zoning Ordinance of the City of Milton; and SECTION 3. That the property shall be developed in compliance with the conditions of approval as attached to this ordinance. Any conditions hereby approved (including any site plan) do not authorize the violation of any district regulations; and SECTION 4. That the official maps referred to, on file in the Office of the City Clerk, be changed to conform with the terms of this ordinance; and SECTION 5. That all ordinances or part of ordinances in conflict with the terms of this ordinance are hereby repealed; and SECTION 6. This Ordinance shall become effective upon adoption by the Mayor and City Council and the signature of approval of the Mayor. ORDAINED this 17th day of March, 2014. Approved: ______________________ Joe Lockwood, Mayor Attest: ________________________________ Sudie Gordon, City Clerk (Seal) RECOMMENDED CONDITIONS If this petition is approved by the Mayor and City Council, the rezoning of property located on Birmingham Hwy (SR 372) and New Bullpen Road should be approved for CUP (Community Unit Plan) CONDITIONAL subject to the owner’s agreement to the following enumerated conditions. Where these conditions conflict with the stipulations and offerings contained in the Letter of Intent, these conditions shall supersede unless specifically stipulated by the Mayor and City Council. 1) To the owner’s agreement to restrict the use of the subject property as follows: a) Single family detached dwellings and accessory uses and structures. b) No more than 52 total dwelling units at a maximum density of 0.78 units per acre, whichever is less, based on the total acreage zoned. Approved lot/units totals are not guaranteed. The developer is responsible through site engineering (at the time of application for a Land Disturbance Permit) to demonstrate that all lots/units within the approved development meet or exceed all the development standards of the City of Milton. The total lot/units yield of the subject site shall be determined by this final engineering. 2) To the owner’s agreement to abide by the following: a) To the revised site plan received by the Community Development Department on January 22, 2014. Said site plan is conceptual only and must meet or exceed the requirements of the Zoning Ordinance, all other applicable City ordinances and these conditions prior to the approval of a Land Disturbance Permit. Unless otherwise noted herein, compliance with all conditions shall be in place prior to the issuance of the first Certificate of Occupancy. b) All areas which are not part of an individual lot and held in common shall be maintained by a mandatory homeowners association, whose proposed documents of incorporation shall be submitted to the Director of Community Development for review and approval prior to the recording of the first final plat. 3) To the owner’s agreement to the following site development considerations: a) Minimum lot size – 43,560 square feet (1 acre) b) Minimum lot width (at building line) – 60 feet c) Minimum lot frontage – 35 feet d) Minimum heated floor area per unit – 2,800 square feet e) Minimum front yard setback – 30 feet f) Minimum side yard setback – 10 feet g) Minimum side yard (adjacent to a street) – 20 feet h) Minimum rear yard- 50 feet i) Provide a 40 foot undisturbed buffer and an additional 20 foot no improvement setback for lots along Birmingham Hwy identified as lots 1 and 52 and where sparsely vegetated, replant in a natural fashion, per the approval of the City Arborist. Submit landscape plan to Arborist for the preservation of the rural view shed. j) Architectural elevations for lots 1 and 52 (adjacent to Birmingham Hwy) shall be reviewed and approved by the Community Development Department with assistance of the City Architect prior to the issuance of a building permit. k) Provide common outdoor area as depicted on the site plan received on January 22, 2014 with a total of 4.67 acres 4) To the owner’s agreement to abide by the following requirements, dedication, and improvements: a) Dedicate at no cost to the City of Milton or Georgia Department of Transportation (GDOT) prior to the approval of a Land Disturbance Permit, sufficient land as necessary to provide the following: i. Provide at least 35 feet of right-of-way from the centerline of SR 372/Birmingham Hwy along the entire property frontage or as may be required by GDOT. ii. Provide bicycle and pedestrian improvements along entire property frontage of SR 372/Birmingham Hwy according to cross sections in Chapter 48 Streets, Sidewalks and Other Public Places of the City of Milton Code of Ordinances and as approved by the City of Milton Public Works Department. b) Access to the site and installation/modification of transportation infrastructure shall be subject to the approval of the GDOT and the City of Milton Public Works Department, prior to the issuance of a Land Disturbance Permit. c) Provide sidewalks which shall be constructed in accordance with the Department of Public Works and built to the requirements of Chapter 50, Subdivisions. 5) To the owner’s agreement to abide by the following: a) The stormwater management facilities shall utilize earthen embankments, where possible. Walled structures are not encouraged. If walled structures are proposed, they must meet the acceptable design standards of the City of Milton Department of Community Development and the Department of Public Works. i. Where side slopes for stormwater management facility are steeper than 4:1 the facility shall have a six foot high, five-board equestrian style fence with two inch by four inch welded wire constructed around it, or equivalent as may be approved by the City of Milton Public Works Department. ii. Provide a 20 foot landscape strip on the exterior side of the required fencing for the stormwater management facility. REVISED SITE PLAN SUBMITTED ON JANUARY 22, 2014 0 HOME OF' lip M I LT � "' ., FSTABLIS] IFF) 2000 CITY COUNCIL AGENDA ITEM TO: City Council DATE: February 27, 2014 FROM: City Manager AGENDA ITEM: Consideration of RZ13-21 — 975 Birmingham Road and 15755 Birmingham Highway Containing a Total of 22.3 Acres by Acadia Homes and Neighborhoods, LLC to Rezone from MIX (Mixed Use) and AG -1 (Agricultural) to CUP (Community Unit Pian) to Develop 55 Single Family Residences. MEETING DATE: Monday, March 3, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: �APPROVED CITY ATTORNEY APPROVAL REQUIRED: O YES CITY ATTORNEY REVIEW REQUIRED APPROVAL BYCITYATTORNEY PLACED ON AGENDA FOR REMARKS O YES O NOT APPROVED (XNO ( NO () APPROVED () NOT APPROVED 0303 14 ® youm PHONE: 678.242.25001 FAX: 678.242,2499 green -9 f rcttified * info@c1tyofmIItonga.us I www.city0miitonga.us " Community Fthi�; j 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 v Sudie Gordon From: Robyn Macdonald Sent: Thursday, February 27, 2014 10:59 AM To: Sudie Gordon Subject: FW: Birmingham Village - RZ13-21 Withdrawal From: Gregg Goldenberg [mailto:ggo[denberg acadiahomes.us] Sent: Friday, December 20, 2013 11:04 AM To: Kathleen Field Ce: Robyn Macdonald; Neville Allison; ken ecatl.com; Clint Walters Subject: Birmingham Village Kathy, The Sellers of our Birmingham Road Tract will not agree to a price reduction commensurate with the lot yield we expect the neighbors and council will support. Therefore we respectfully request a full withdrawal of our application without prejudice. We are disappointed in this result. ACAD A ,: A New Builder for a New Time, Gregg 1, Goldenberg President & CEO 2100 Po%ters Ferry Road Suite 300 Atlanta. GA 30339 Office 770.319.7424 Fax 770.319.7478 Cell 770.616.7525 acadiahomes.com "0 HOME OF' MILTONft FSTAIiLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: February 24, 2014 FROM: City Manager AGENDA ITEM: Consideration of ZM14-01 - 13660 New Providence Road, Mill Springs Academy to Modify the Site Plan Submitted on November 5, 1996 to a Revised Site Plan Submitted on February 4, 2014, MEETING DATE: Monday, March 3, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER. APPROVED O NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: O YES NO CITY ATTORNEY REVIEW REQUIRED. () YES NO APPROVAL BY CITY ATTORNEY () APPROVED () NOT APPROVED PLACED ON AGENDA FOR d 30 31 REMARKS © You PHONE: 578.242.25001 FAX: 578.242.249E r,�: n infoC�Dcityafmiltonga.us www-cifyofmiltonga.us � . Community hi° ,� 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 -``-' E`' 9.1 "r a Page 1 of 11 ZM14-01 - Prepared by the Community Development Department for the Mayor and City Council Meeting on March 17, 2014 (First Presentation March 3, 2014) ZM14-01 Mill Springs Academy PROPERTY INFORMATION ADDRESS 13660 New Providence Road DISTRICT, LAND LOTS 2/2, 803, 854-856, 874-876 OVERLAY DISTRICT Northwest Fulton EXISTING ZONING AG-1 (Agricultural) (96U-064, 02V-176 – Fulton County) ACRES 85.57 EXISTING USE Private School – 87,897 square feet with 300-400 students OWNER Robert W Moore, Headmaster 13660 New Providence Road Milton, GA 30004 APPLICANT Mill Springs Academy 13660 New Providence Road Milton, GA 30004 COMMUNITY DEVELOPMENT DEPARTMENT RECOMMENDATION – MARCH 17, 2014 ZM14-01 – APPROVAL CONDITIONAL INTENT To modify the site plan submitted on November 5, 1996 to a revised site plan submitted on February 4, 2014. Page 2 of 11 ZM14-01 - Prepared by the Community Development Department for the Mayor and City Council Meeting on March 17, 2014 (First Presentation March 3, 2014) Location Map Page 3 of 11 ZM14-01 - Prepared by the Community Development Department for the Mayor and City Council Meeting on March 17, 2014 (First Presentation March 3, 2014) REVISED SITE PLAN SUBMITTED FEBRUARY 4, 2014 Page 4 of 11 ZM14-01 - Prepared by the Community Development Department for the Mayor and City Council Meeting on March 17, 2014 (First Presentation March 3, 2014) EXISTING CONDITIONS Page 5 of 11 ZM14-01 - Prepared by the Community Development Department for the Mayor and City Council Meeting on March 17, 2014 (First Presentation March 3, 2014) MASTER PLAN FROM 2002 (02V-176) Page 6 of 11 ZM14-01 - Prepared by the Community Development Department for the Mayor and City Council Meeting on March 17, 2014 (First Presentation March 3, 2014) SITE PLAN RECEIVED NOVEMBER 5, 1996 (U96-64) Page 7 of 11 ZM14-01 - Prepared by the Community Development Department for the Mayor and City Council Meeting on March 17, 2014 (First Presentation March 3, 2014) History and Background: The existing private school, Mill Springs Academy was approved for a Use Permit pursuant to 96U-064 by the Fulton County Board of Commissioners. It was conditioned to limit the attendance for grades Kindergarten through 12th grade for a total of 500 students; a total gross floor area of 165,000 square feet, and three recreational fields; and four recreational courts. Staff has included the original site plan approved for this request on page 6 of the Staff Report. In addition, pursuant to V02-176, a total of 11 variances were granted by the Fulton County Board of Zoning Appeals which included a parking reduction from 390 parking spaces to 240 parking spaces. Although the Variance approved the reduction, there are currently 262 parking spaces on the site. Primarily, these variances addressed design requirements as required by the Northwest Fulton Overlay District. A copy of the approved variances by Fulton County Board of Zoning Appeals is included for reference at the end of the Staff Report. Staff has included a master plan dated 2002 which closely reflects the current configuration of the site on page 5 of the Staff Report. Staff notes that a Community Zoning Information Meeting is scheduled to occur on February 25, 2014. Currently, the school operates with an enrollment of 300-400 students with the following building constructed on the campus: 1) Gym and Assembly Building – 20,393 sq. ft. 2) Upper School – 27,500 sq. ft. 3) Pre-Upper School – 13,363 sq. ft. 4) 7 Temporary Buildings – total 24,022 sq. ft. 5) Pole Barn – 2,352 sq. ft. 6) Greenhouse – 267 sq. ft. Total of 87,897 square feet Proposed Modification Request – To modify the site plan submitted on November 5, 1996 to a revised site plan submitted on February 4, 2014. (Condition 2.a. 96U-064) The applicant has requested in the letter of intent dated February 4, 2014 to replace the original site plan approved in 1996 with a revised site plan submitted to the Community Development Department on February 4, 2014. This site plan proposes to replace the seven temporary buildings with the following permanent buildings: 1) Lower School – 8,728 sq. ft. 2) Middle School – 16,615 sq. ft. 3) Fine Arts – 27,537 sq. ft. 4) Technology/Media Areas – 11,286 sq. ft. 5) Administration Offices – 7,655 sq. ft. 6) Additional Gymnasium – 11,670 sq. ft. Page 8 of 11 ZM14-01 - Prepared by the Community Development Department for the Mayor and City Council Meeting on March 17, 2014 (First Presentation March 3, 2014) 7) Maintenance Shed – 1,800 sq. ft. Total of 85,291 square feet less 24,022 of temporary buildings for a grand total of 149,166 square feet. The most significant change from the existing conditions to the proposed revised site plan is the location of the internal drive which is located near the property line and those buildings interior to it. Currently, the temporary buildings are adjacent to the property line. Staff notes that no additional variances are required. The additional new buildings will be placed more centrally within the site and near the existing buildings. It appears that the revised site plan is similar in design to the original site plan submitted in 1996 with the internal drive closer to the subdivision, Gates Mill. It appears that Fulton County, when it approved the variances in 2002, allowed the temporary buildings to be built between the internal drive and Gates Mill Subdivision and therefore Staff’s request for a Modification of site plan and the existing conditions on the site . The following are the existing and proposed conditions in 96U-064: EXISTING Condition 2.a – To the site plan received by the Development Services Department on November 5, 1996. Said site plan is conceptual only and must meet or exceed the requirements of the Zoning Resolution and these conditions prior to the approval of a Land Disturbance Permit. Unless otherwise noted herein, compliance with all conditions shall be in place prior to the issuance of the first Certificate of Occupancy. PROPOSED Condition 2.a- To the revised site plan received by the Community Development Department on February 4, 2014. Said site plan is conceptual only and must meet or exceed the requirements of the Zoning Ordinance and these conditions prior to the approval of a Land Disturbance Permit. Unless otherwise noted herein, compliance with all conditions shall be in place prior to the issuance of the first Certificate of Occupancy. The site plan indicates compliance with the existing conditions, variances granted, and the Zoning Ordinance. Additionally, the proposed use is consistent with the original request for the special use permit for a private school. The site plan indicates compliance with the existing condition, approved variances, and the Zoning Ordinance. Therefore, Staff recommends APPROVAL CONDITIONAL to modify the site plan submitted on November 5, 1996 to a revised site plan submitted on February 4, 2014 Page 9 of 11 ZM14-01 - Prepared by the Community Development Department for the Mayor and City Council Meeting on March 17, 2014 (First Presentation March 3, 2014) RECOMMENDED CONDITIONS Should the Mayor and City Council approve this petition, the recommended condition (96U-064) should be revised to read as follows: 2. To the owner's agreement to abide by the following: a. To the revised site plan received by the Community Development Department on February 4, 2014. Said site plan is conceptual only and must meet or exceed the requirements of the Zoning Ordinance and these conditions prior to the approval of a Land Disturbance Permit. Unless otherwise noted herein, compliance with all conditions shall be in place prior to the issuance of the first Certificate of Occupancy. Page 10 of 11 ZM14-01 - Prepared by the Community Development Department for the Mayor and City Council Meeting on March 17, 2014 (First Presentation March 3, 2014) Page 11 of 11 ZM14-01 - Prepared by the Community Development Department for the Mayor and City Council Meeting on March 17, 2014 (First Presentation March 3, 2014) ORDINANCE NO. PETITION NO. ZM14-01 STATE OF GEORGIA COUNTY OF FULTON AN ORDINANCE TO MODIFY CONDITION(S) OF A RESOLUTION BY THE FULTON COUNTY BOARD OF COMMISSIONERS APPROVING PETITION 96U-064 ON FEBRUARY 5, 1997, PROPERTY LOCATED AT 13360 NEW PROVIDENCE ROAD WITHIN LAND LOTS 803, 854-856, 874-876, 2ND DISTRICT 2ND SECTION CONSISTING OF APPROXIMATELY 85.57 ACRES. BE IT ORDAINED by the City Council for the City of Milton, Georgia while in regular session on March 17, 2014 at 6:00 p.m. as follows: SECTION 1. That the conditions of a resolution by the Fulton County Board of Commissioners, approved on February 5, 1996, for petition 96U-064 that approved a special use permit for private school located at 13360 New Providence Road consisting of a total of approximately 85.57 acres, attached hereto and made a part herein; ALL THAT TRACT or parcel of land located at 13360 New Providence Road; and SECTION 2. That the property shall be developed in compliance with the conditions of approval as attached to this ordinance. Any conditions hereby approved (including any site plan) do not authorize the violation of any district regulations; and SECTION 3. That all ordinances or part of ordinances in conflict with the terms of this ordinance are hereby repealed; and SECTION 4. This Ordinance shall become effective upon adoption by the Mayor and City Council and the signature of approval of the Mayor. ORDAINED this 17th day of March, 2014 . Approved: ______________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie Gordon, City Clerk (Seal) CONDITIONS OF APPROVAL ZM14-01 Should the Mayor and City of Council approve this petition, the Recommended Conditions (96U-064) should be revised to read as follows: 2. To the owner's agreement to abide by the following: a. To the revised site plan received by the Community Development Department on February 4, 2014. Said site plan is conceptual only and must meet or exceed the requirements of the Zoning Ordinance and these conditions prior to the approval of a Land Disturbance Permit. Unless otherwise noted herein, compliance with all conditions shall be in place prior to the issuance of the first Certificate of Occupancy. REVISED SITE PLAN SUBMITTED FEBRUARY 4, 2014 HOMEOF'THE BEST QUAL;TY'-'F LITE IN GtORC IA' MILIONIP ESTABLISHEi7 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: February 24, 2014 FROM: City Manager AGENDA ITEM: Consideration of an Ordinance to Adopt Amendments to the Fiscal 2014 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. MEETING DATE: Monday, March 3, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: XAPPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES NO CITY ATTORNEY REVIEW REQUIRED: O YES KNO APPROVAL BY CITY ATTORNEY () APPROVED () NOT APPROVED PLACED ON AGENDA FOR. REMARKS 0303 © yours PHONE: 678.242.25001 FAX: 678.242.2499 Green ,� * Certofied ; SOP info4city0fmiltongo.us I www.cityofmiltonga.us C011111tunity 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 'a` City of Milton, Georgia Fiscal Year 2014 Summary of Departmental Budget Amendments The goal of the fiscal year 2014 budget amendment is mainly to account for the additional local option sales tax revenues the City anticipates to receive as a result of the finalized negotiations for this revenue source. This amendment also revises departmental budgets and interfund transfers based on activity-to-date and future projections. GENERAL FUND The General Fund is the principal operating fund of the government and is used to facilitate current year operations. General Fund revenues have unrestricted use. Expenditure requests are categorized into two categories: Salary/Benefits and Maintenance/Operating. Salary / benefits line items include salaries, overtime, vacation pay, retirement and other associated payroll expenditures. The maintenance/ operating category includes expenditures related to operational line items such as, supplies, professional fees, training, dues/fees, travel, utilities, communications, machinery & equipment, etc. GENERAL FUND SUMMARY: Revenue Appropriation Increase 3,559,688 Expenditure Appropriation Increase 3,239,744 Net Revenue/(Expenditure) Requests:319,944 Revenue Amendments: The change in original revenue estimates for the following revenue sources is driven by analysis of the activity-to-date. A projection was completed using available data indicating the fiscal year 2014 revenue estimates could be adjusted by the amounts indicated in the table on page 3. Some of the most significant changes are explained as follows: 1. Local option sales tax is anticipated to be $3 million more than what was budgeted as a result of the renegotiated allocation of this revenue source. 2. Motor vehicle taxes have increased significantly as a result of House Bill 386. This was passed by the legislators in 2012 with a March 1, 2013 effective date and provided for a new method of taxation called the “title ad valorem tax.” It is predicted that this revenue source will trend higher for the next two or three years and then start to taper off as individuals cycle out of the “birthday tax” previously in place. For FY 14, the trend is showing an increase of $150,000 over what is currently budgeted. 3. Insurance premium tax increased by $100,000 based on collections over the past two years. 4. Building permit revenues were increased by $80,000 to account for higher-than-anticipated collections. 5. The court administration fee and fines and forfeitures were increased by a total of $140,000 due to the trend of higher-than-anticipated revenues in this fiscal year. 1 Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) TAXES Current Yr Property Taxes-Real 8,007,886 7,948,755 7,800,000 - 7,800,000 - 7,800,000 Current Yr Property Taxes-Utility 59,227 60,042 59,000 - 59,000 - 59,000 Prior Yr Property Taxes-Real 307,548 298,587 290,000 - 290,000 178,367 111,633 Current Yr Prop Taxes-Personal 204,611 200,861 180,000 10,000 190,000 - 190,000 Motor Vehicle Tax 575,665 751,348 550,000 150,000 700,000 249,059 450,941 Intangible Tax 237,498 269,681 230,000 20,000 250,000 49,906 200,094 Prior Yr Prop Taxes-Personal 4,184 11,422 5,000 - 5,000 2,664 2,336 Real Estate Transfer Tax 53,571 71,341 55,000 20,000 75,000 16,549 58,451 Franchise Fees 1,842,164 1,867,963 1,800,000 - 1,800,000 246,146 1,553,854 Local Option Sales Tax 3,982,249 3,983,981 4,000,000 3,000,000 7,000,000 1,696,490 5,303,510 Alcohol Beverage Excise Tax 293,425 298,125 285,000 - 285,000 75,451 209,549 Business & Occupation Tax 613,094 663,050 590,000 15,000 605,000 87,878 517,122 Insurance Premium Tax 1,627,175 1,684,784 1,500,000 100,000 1,600,000 - 1,600,000 Financial Institution Tax 32,795 33,918 33,000 - 33,000 - 33,000 Penalties & Interest-Real Prop 32,758 23,285 20,000 - 20,000 13,874 6,126 Penalties & Interest-Pers Prop 775 2,606 1,000 - 1,000 209 791 Penalties & Interest-Business Lic 15,420 15,673 6,000 - 6,000 3,677 2,323 Penalties & Interest-Other 3,851 5,639 3,000 - 3,000 127 2,873 Total: Taxes 17,893,895 18,191,063 17,407,000 3,315,000 20,722,000 2,620,397 18,101,603 LICENSES & PERMITS Alcohol Beverage Licenses 135,851 145,600 135,000 - 135,000 132,400 2,600 Advertising Fee 1,200 1,072 1,000 - 1,000 1,000 - Pouring Permit 6,620 5,970 5,000 - 5,000 2,325 2,675 Solicitation Permit 195 1,170 300 - 300 195 105 Zoning & Land Use Permits 11,107 21,147 13,000 5,575 18,575 18,575 - Land Disturbance 14,143 85,860 75,000 12,670 87,670 87,671 (1) Modification 1,600 100 500 - 500 - 500 Variance 6,200 3,425 2,000 - 2,000 1,450 550 Seasonal & Special Events 1,360 880 700 - 700 520 180 Sign Permits 1,625 4,673 1,000 1,000 2,000 1,811 189 Building Permits 311,864 405,191 320,000 80,000 400,000 136,614 263,386 Retaining Wall - - - - - - - NPDES Fees 774 3,066 2,500 611 3,111 3,111 0 Taxi & Driver Permitting Fees - 200 - 800 800 800 - Total: Licenses & Permits 492,538 678,353 556,000 100,656 656,656 386,472 270,184 INTERGOVERNMENTAL REVENUES Fulton County/SSD Funds - 48,298 - 1,711 1,711 - 1,711 Total: Intergovernmental Revenues - 48,298 - 1,711 1,711 - 1,711 CHARGES FOR SERVICES Precious Metals Work Permit Admin Fee - 70 - - - - - Finance Admin Fee 65,532 68,250 60,000 - 60,000 15,570 44,430 Court Admin Fee 187,144 159,812 150,000 20,000 170,000 72,325 97,675 Maps & Cert Letters 150 390 150 - 150 90 60 Plan Review Fees 104,363 155,030 100,000 - 100,000 57,058 42,942 Open Records Fees 854 598 350 - 350 190 160 Online Payment Convenience Fee 3,981 4,284 4,000 - 4,000 2,850 1,150 Development Bond Fee 4,450 200 500 - 500 450 50 Election Qualifying Fee - 2,250 - - - - - Accident Reports 3,632 1,140 1,000 (1,000) - - - Expungement Fees 1,955 2,200 1,700 - 1,700 870 830 Alarm Registration 5,450 (1,050) - - - - - False Alarms 6,300 6,300 6,500 - 6,500 1,350 5,150 Fire Plan Review 543 913 600 200 800 799 1 Fire Inspection 2,850 170 2,000 - 2,000 1,100 900 Fingerprinting Fee - 1,720 700 300 1,000 985 15 Fingerprinting/Gold Buyers/Pawn Shops - 60 100 - 100 - 100 Medical Reimbursement - - 10,000 - 10,000 - 10,000 CPR Classes 65 444 250 - 250 36 214 FY 2014 Revenues FY 2012 Actuals FY 2013 Actuals Account Name 2 Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) FY 2014 Revenues FY 2012 Actuals FY 2013 Actuals Account Name Self Defense Class - 1,320 1,000 - 1,000 210 790 Background Check Fees 14,095 14,995 12,000 - 12,000 6,085 5,915 Activity Fees/Camp Bethwell - - - - - - - Activitiy Fees/Joyful Soles 13,019 15,515 26,950 - 26,950 - 26,950 Facility Rental 1,648 2,633 2,000 - 2,000 - 2,000 Activity Commissions 33,899 48,041 40,000 - 40,000 - 40,000 Activity Commissions/ATPP - - - - - - - Activity Commissions/Core Physique - - - - - 1,156 (1,156) Activity Commissions/Eagle Stix Lacrosse - - - - - - - Activity Commissions/Kim Saunders Yoga - - - - - 750 (750) Activity Commissions/North GA Rec - - - - - 6,438 (6,438) Activity Commissions/Sperber Music - - - - - 94 (94) Activity Commissions/YMCA - - - - - 911 (911) Bad Check Fees 210 30 60 - 60 185 (125) Total: Charges for Services 450,141 485,314 419,860 19,500 439,360 169,502 269,858 FINES & FORFEITURES Fines & Forfeitures 483,242 382,434 360,000 120,000 480,000 163,889 316,111 Ordinance Fines - - - - - - - Total: Fines & Forfeitures 483,242 382,434 360,000 120,000 480,000 163,889 316,111 INVESTMENT INCOME Interest Revenue 3,720 2,330 2,500 - 2,500 390 2,110 Realized Gain/Loss on Investmt 12,692 17,018 12,000 - 12,000 6,662 5,338 Total: Investment Income 16,412 19,347 14,500 - 14,500 7,052 7,448 CONTRIBUTIONS & DONATIONS Donation Revenue - 100 100 100 - Donation Revenue-Pub Sfty - 3,358 - 125 125 125 - Donation Revenue-Public Safety Fd 5,875 3,317 - - - - - Donation Revenue-R.A.D. - 1,000 - - - - - Donation Revenue-Golf Tournament - 23,605 - - - - - Donation Revenue-Community Development - 195 - 44 44 44 - Donation Revenue-Parks & Recreation - - - 52 52 52 0 Total: Contributions & Donations 5,875 31,475 - 321 321 321 0 MISCELLANEOUS REVENUE Cell Tower Lease 17,940 17,940 17,940 - 17,940 4,485 13,455 Lease-15315 Thompson Rd - 2,374 - - - - - Lease-15260 Bell Park Rd - 110 - - - 30 (30) Facility Rental - - - - - 580 (580) Insurance Proceeds 238 2,642 - - - - - Insurance Proceeds-Pub Sfty 19,846 10,400 - - - - - Insurance Proceeds-PW 10,902 8,816 - - - - - Other Misc Revenue 26,096 4,405 9,100 2,500 11,600 11,477 123 Over/Short Cash Drawer 1 (10) - - - (83) 83 Evidence Room Unclaimed Cash 386 - - - - - - Total: Miscellaneous Revenue 75,409 47,370 27,040 2,500 29,540 16,489 13,051 OTHER FINANCING SOURCES Operating Transfers In-Htl/Mtl Fd 12,688 20,000 20,000 - 20,000 - 20,000 Operating Transfers In-Capital Grant Fund - - 20,000 - 20,000 - 20,000 Sale of Surplus Equipment 2,474 42,616 24,000 - 24,000 910 23,091 Total: Other Financing Sources 15,163 62,616 64,000 - 64,000 910 63,091 TOTAL 19,432,673 19,946,271 18,848,400 3,559,688 22,408,088 3,365,032 19,043,056 3 Expenditure Amendments: Explanations for each of the amendments to the expenditure accounts are provided within the departmental budget spreadsheets following. Highlights of the amendments are: 1. We are proposing to transfer $2 million out of the General Fund to a newly created fund that accounts for the cost of construction of three projects: Bell Memorial Park, City Hall and the Public Safety Facility. This is based on feedback from the council during the retreat held in December. The construction costs will be supplemented with the issuance of a revenue bond and paid down over a period of ten years. 2. The staffing levels in the Police department are lower than industry standards based on call volume and response times. Research shows we lack 10 positions to bring us up to the minimum staffing level. In an effort to close the gap, we are proposing to increase staffing by four patrol officers and one sergeant to serve in the detective division. The cost for the remainder of this fiscal year would be approximately $188,576 in operating expenses. 3. The City recently crafted a new lease agreement for the City Hall space that reduced the rent, extended the term to 2019 and allowed us to give back a portion of the current leased space in 2017. During the process of negotiating the new lease, the leadership team went through a series of discussions concerning space needs and functionality. This led us to discover that Police would realize greater efficiencies if the detective division (currently located in Fire Station 43) was housed within the same facility as the rest of the department. The Fire department would also benefit from moving the administrative staff (currently located in City Hall) to a fire station. The decision was made to swap spaces – move the detectives to City Hall and move the Fire admin to Station 43. In order to accommodate the needs and security requirements for the moves to happen, renovations must take place. The total cost of the renovations will be approximately $50,000 for each facility – a total of $100,000. This would be mostly offset with the reduction in rent of $73,222. 4. We recently promoted the Administrative Services Manager to Finance Manager. The salary related to this position was moved from the Human Resources department to Finance. 5. The records storage in City Hall has exceeded its capacity. In order to protect the documents, we have explored the option of storing the records offsite and/or contracting with a company to scan them into electronic copies. The quoted cost is approximately $30,000 for implementation. 6. We are requesting to add an Assistant Fire Marshal position to the Fire department. This position will provide assistance to the Fire Marshal with fire inspections and plan reviews, fire investigations, community education outreach, emergency management and other life safety initiatives. The cost for the remainder of the fiscal year would be approximately $39,744. 7. Also within the Fire department, we are requesting $29,250 to purchase three thermal imaging cameras to replace the cameras that are currently out-of-service or have reached the end of their life span. 8. In the City Manager’s budget, we are requesting $45,000 to fund professional consulting to explore an official public/private partnership program in Milton. Future partnerships are expected and intended to offset this expense. 9. In the Public Information and Marketing budget, we are requesting $49,000 for the upgrade of the City’s web site. We are looking to refresh the look and functionality of the current site, as well as, transition it to a comprehensive web tool. 10. Recently, the council expressed an interest in implementing impact fees to offset the cost to service new developments in the City. A consultant will be needed to research and create an impact fee policy. The estimated cost for the consultant is around $50,000. 11. The recent snow storms that hit our area depleted our budgets for materials, machinery and manpower. Thankfully, this is exactly the reason we have a contingency budget. We are requested to move $63,000 out of contingency and into Public Works for emergency services allowance ($55,000) and into Fire for overtime ($8,000). The current budget for Police overtime can cover the additional cost associated with the storms. 12. Lastly, we are proposing to transfer $657,697 out of the General Fund and into the Capital Projects Fund for: a. Vehicle replacement reserve for non-public safety department = $50,000 b. Five new vehicles for the proposed new positions in the Police department = $206,340 c. Two automated license plate readers = $39,917 d. Replace the Fire Battalion Chief vehicle = $57,440 e. Purchase a fire safety house for community education = $16,000 4 f. Purchase new school zone flashers at BFE and replace others at Cogburn = $88,000 g. Extension of the sidewalk on Cogburn from elementary and middle schools to North Park = $200,000 5 Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) Revenues Taxes 17,893,895 18,191,063 17,407,000 3,315,000 20,722,000 2,620,397 18,101,603 Licenses & Permits 492,538 678,353 556,000 100,656 656,656 386,472 270,184 Intergovernmental Revenues - 48,298 - 1,711 1,711 - 1,711 Charges for Services 450,141 485,314 419,860 19,500 439,360 169,502 269,858 Fines & Forfeitures 483,242 382,434 360,000 120,000 480,000 163,889 316,111 Investment Income 16,412 19,347 14,500 - 14,500 7,052 7,448 Contributions & Donations 5,875 31,475 - 321 321 321 0 Miscellaneous Revenue 75,409 47,370 27,040 2,500 29,540 16,489 13,051 Other Financing Sources 15,163 62,616 64,000 - 64,000 910 63,091 Total Revenues 19,432,673 19,946,271 18,848,400 3,559,688 22,408,088 3,365,032 19,043,056 Expenditures Mayor & Council 173,224 167,312 166,576 - 166,576 53,452 113,124 City Manager 290,917 282,478 456,671 75,042 531,713 161,154 370,559 City Clerk 207,949 189,733 210,240 (21,666) 188,574 130,387 58,187 General Administration 40,157 31,692 37,794 - 37,794 17,298 20,496 Finance 458,680 479,962 340,159 27,436 367,595 124,847 242,748 Legal 231,642 216,208 230,000 - 230,000 66,166 163,834 Information Technology 484,523 565,650 580,075 34,582 614,657 251,054 363,603 Human Resources 236,799 272,206 283,931 47,177 331,108 91,347 239,761 Risk Management 181,587 182,588 195,015 - 195,015 68,066 126,949 General Govt Buildings 523,200 337,349 444,900 (23,222) 421,678 180,718 240,960 Public Info & Marketing 86,813 154,213 206,116 45,425 251,541 72,268 179,273 Municipal Court 227,666 233,588 246,985 - 246,985 88,732 158,253 Police 2,701,521 2,846,047 3,220,238 188,576 3,408,814 1,137,147 2,271,667 Fire 4,115,746 4,458,410 5,258,026 141,295 5,399,321 1,829,890 3,569,431 EMS Operations 132,250 99,187 - - - - - Public Works 1,490,622 1,511,028 1,775,643 57,366 1,833,009 519,848 1,313,161 Parks & Recreation 367,880 754,479 978,476 12,158 990,634 437,561 553,073 Community Development 802,453 938,323 1,035,970 60,878 1,096,848 349,943 746,905 Economic Development - 43,914 79,285 - 79,285 20,770 58,515 Debt Service 807,310 90,769 90,770 - 90,770 90,769 1 Other Financing Uses 5,404,000 6,702,559 4,151,071 2,657,697 6,808,768 - 6,808,768 Contingency - - 158,369 (63,000) 95,369 - 95,369 Total Expenditures 18,964,938 20,557,695 20,146,310 3,239,744 23,386,054 5,691,416 17,927,799 Total Revenues Over/(Under) Expenditures 467,735 (611,424) (1,297,910) 319,944 (977,966) (2,326,384) 1,115,257 Beginning Fund Balance 9,633,064 10,100,799 9,489,374 9,489,374 9,489,374 8,511,408 8,511,408 Ending Fund Balance 10,100,799 9,489,374 8,191,464 9,809,318 8,511,408 6,185,024 9,626,665 General Fund Summary FY 2014 Actuals FY 2012 Actuals FY 2013 6 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 192,511 206,440 336,583 - 336,583 123,766 212,817 SALARIES AND WAGES / CAR ALLOWANCE 7,200 7,228 7,200 - 7,200 2,603 4,597 Total: Salaries & Wages 199,711 213,667 343,783 - 343,783 126,369 217,414 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 15,062 17,467 28,958 3,642 32,600 11,614 20,986 EMPLOYEE BENEFITS / 401A (SS MATCH)5,828 6,522 12,506 - 12,506 3,021 9,485 EMPLOYEE BENEFITS / FICA MEDICARE 2,771 2,959 4,837 - 4,837 1,718 3,119 401A 1% MATCH 1,454 2,021 3,334 - 3,334 1,232 2,102 PENSION (GMEBS)9,089 14,064 30,010 - 30,010 6,641 23,369 UNEMPLOYMENT INSURANCE 103 122 165 - 165 142 23 WORKER'S COMPENSATION 640 867 1,312 - 1,312 645 667 FLEXIBLE SPENDING 2,400 - - - - - - Total: Employee Benefits 37,347 44,021 81,122 3,642 84,764 25,012 59,752 Purchased Professional and Technical Services PROFESSIONAL FEES STAFF RETREAT 4,225 510 3,000 - 3,000 - 3,000 ICMA LOCAL GOVT RESEARCH COLLABERATIVE - 1,250 5,000 10,000 15,000 2,083 12,917 OTHER 25,250 5,000 - 55,900 55,900 - 55,900 Total: Professional Fees 29,475 6,760 8,000 65,900 73,900 2,083 71,817 Total: Purchased Professional and Technical Services 29,475 6,760 8,000 65,900 73,900 2,083 71,817 Other Purchased Services COMMUNICATIONS 1,592 2,017 3,500 - 3,500 683 2,817 COMMUNICATIONS/POSTAGE 7 182 200 - 200 51 149 PRINTING: Business Cards 93 119 176 - 176 87 89 TRAVEL GMA CONFERENCE 1,176 - 1,275 - 1,275 - 1,275 ICMA CONFERENCE 347 4,087 3,500 - 3,500 - 3,500 LEADERSHIP ICMA 2,267 - - - - - - GCCMA CONFERENCE - - 500 - 500 107 393 ALLIANCE FOR INNOVATION CONFERENCE - - - 2,500 2,500 - 2,500 OTHER 48 4,380 - 1,500 1,500 1,061 439 Total: Travel 3,838 8,468 5,275 4,000 9,275 1,168 8,107 DUES AND FEES ICMA 881 1,518 2,800 - 2,800 75 2,725 GCCMA 52 125 125 - 125 - 125 CIVIC ORGANIZATION DUES 275 825 2,400 - 2,400 917 1,483 ALLIANCE FOR INNOVATION - - 2,500 - 2,500 2,500 - GFOA MEMBERSHIP - - 225 - 225 19 206 GGFOA MEMBERSHIP - - 50 - 50 50 - OTHER - - - - - - - Total: Dues and Fees 1,208 2,468 8,100 - 8,100 3,560 4,540 EDUCATION & TRAINING GMA CONFERENCE 515 - 550 - 550 - 550 ICMA CONFERENCE - 2,682 3,000 - 3,000 - 3,000 GCCMA CONFERENCE - - 425 - 425 400 25 ALLIANCE FOR INNOVATION CONFERENCE - - - 1,500 1,500 - 1,500 OTHER 1,265 555 300 300 535 (235) Total: Education & Training 1,780 3,237 4,275 1,500 5,775 935 4,840 MAINTENANCE CONTRACTS CONTRACT LABOR 13,635 - - - - - - GO-TO MEETING 588 294 - - - 147 (147) Total: Maintenance Contracts 14,223 294 - - - - - Total: Other Purchased Services 22,742 16,785 21,526 5,500 27,026 6,631 20,395 Supplies SUPPLIES / GENERAL SUPPLIES 680 300 1,000 - 1,000 78 922 SUPPLIES / FOOD/MEALS 674 946 1,000 - 1,000 980 20 Total: Supplies 1,354 1,245 2,000 - 2,000 1,059 941 Machinery & Equipment FY 2013 Actuals FY 2014 City Manager 7 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) FY 2013 Actuals FY 2014 City Manager OTHER EQUIPMENT 289 - 240 - 240 - 240 Total: Machinery & Equipment 289 - 240 - 240 - 240 Total: City Manager 290,917 282,478 456,671 75,042 531,713 161,154 370,559 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Group Insurance 3,642 2. Professional Fees/ICMA Local Govt Research Collaberative 10,000 10,900 45,000 4. Travel and Education & Training/Alliance for Innovation Conference 4,000 5. Travel/Other 1,500 Total Increase 75,042$ 75,042$ Reflects actual costs Amendment Reason To fund the "best practices" study performed by ICMA for conservation options a. To fund the bi-annual citizens' survey as indicated in the Strategic Plan b. To fund public/private partnership consultant TOTAL CITY MANAGER BUDGET AMENDMENTS To send three people to annual TLG conference 3. Professional Fees/Other To participate in GMA task force and to attend additional Local Gov't Research Collaberative meeting 8 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 123,446 120,206 107,736 - 107,736 39,003 68,733 Total: Salaries & Wages 123,446 120,206 107,736 - 107,736 39,003 68,733 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 7,518 3,877 18,106 (16,406) 1,700 154 1,546 EMPLOYEE BENEFITS / 401A (SS MATCH)4,615 4,522 4,018 - 4,018 1,463 2,555 EMPLOYEE BENEFITS / FICA MEDICARE 1,755 1,843 1,554 - 1,554 565 989 401A 1% MATCH 268 102 1,072 - 1,072 - 1,072 PENSION (GMEBS)6,360 7,086 9,642 - 9,642 2,134 7,508 UNEMPLOYMENT INSURANCE 97 198 110 - 110 77 33 WORKER'S COMPENSATION 875 343 407 - 407 406 1 FLEXIBLE SPENDING 2,400 4,800 4,800 (260) 4,540 - 4,540 Total: Employee Benefits 23,887 22,771 39,709 (16,666) 23,043 4,798 18,245 Purchased Professional and Technical Services PROFESSIONAL FEES: Election Costs 345 - 12,000 (5,000) 7,000 70,029 (63,029) Total: Purchased Professional and Technical Services 345 - 12,000 (5,000) 7,000 70,029 (63,029) Other Purchased Services COMMUNICATIONS 711 711 715 - 715 237 478 POSTAGE - 239 400 - 400 95 305 ADVERTISING 951 1,184 800 - 800 329 472 PRINTING: Name plates, business cards, general 419 276 500 - 500 - 500 TRAVEL CVIOG 582 599 720 - 720 78 642 GMA ANNUAL CONFERENCE - - - - - - - GRA ANNUAL CONFERENCE 312 - - - - - - Total: Travel 894 599 720 - 720 78 642 DUES AND FEES GMC/FOA - 57 60 - 60 - 60 GEORGIA RECORDS ASSOCIATION 20 - - - - - - MISC - - - - - 37 (37) Total: Dues and Fees 20 57 60 - 60 37 23 EDUCATION & TRAINING CVIOG 710 625 800 - 800 - 800 GMA ANNUAL CONFERENCE - - - - - - - GRA ANNUAL CONFERENCE 250 - - - - - - Total: Education & Training 960 625 800 - 800 - 800 CONTRACT LABOR 16,908 - - - - - - MAINTENANCE CONTRACTS MUNICODE 13,741 17,218 20,000 - 20,000 2,647 17,353 GRANICUS 24,580 25,700 26,000 - 26,000 12,850 13,150 Total: Maintenance Contracts 38,322 42,918 46,000 - 46,000 15,497 30,503 Total: Other Purchased Services 59,185 46,609 49,995 - 49,995 16,272 33,723 Supplies SUPPLIES / GENERAL SUPPLIES 1,086 148 800 - 800 284 516 SUPPLIES / FOOD/MEALS - - - - - - - Total: Supplies 1,086 148 800 - 800 284 516 Total: City Clerk 207,949 189,733 210,240 (21,666) 188,574 130,387 58,187 BUDGET AMENDMENT NOTES Account Name DECREASE 1. Employee Benefits (16,666) 2. Professional Fees/Election Costs (5,000) Total Decrease (21,666)$ (21,666)$ FY 2013 Actuals City Clerk FY 2014 Amendment Reason TOTAL CITY CLERK BUDGET AMENDMENTS To reflect actual costs To reflect actual costs 9 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 296,819 315,074 192,902 32,330 225,232 75,631 149,601 Total: Salaries & Wages 296,819 315,074 192,902 32,330 225,232 75,631 149,601 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 28,511 24,457 27,363 (16,363) 11,000 2,502 8,498 EMPLOYEE BENEFITS / 401A (SS MATCH)11,100 11,845 7,190 1,210 8,400 2,836 5,564 EMPLOYEE BENEFITS / FICA MEDICARE 4,027 4,306 2,781 519 3,300 1,084 2,216 401A 1% MATCH 2,496 2,838 1,751 549 2,300 744 1,556 PENSION (GMEBS)10,964 18,144 15,753 4,447 20,200 4,140 16,060 UNEMPLOYMENT INSURANCE 196 323 220 - 220 187 33 WORKER'S COMPENSATION 1,199 827 728 - 728 627 101 FLEXIBLE SPENDING 1,800 4,200 4,200 2,400 6,600 - 6,600 Total: Employee Benefits 60,293 66,941 59,986 (7,238) 52,748 12,120 40,628 Purchased Professional and Technical Services ADMINISTRATIVE FEES BANK FEES 4,129 1,850 - - - - - CREDIT CARD FEES 33,443 39,592 35,000 - 35,000 20,071 14,929 Total: Administrative Fees 37,572 41,442 35,000 - 35,000 20,071 14,929 PROFESSIONAL FEES VALUATION ADVISORY GROUP - - - - - - - AUDIT FEES 40,030 31,062 30,500 - 30,500 10,000 20,500 OTHER - - - - - 500 (500) Total: Professional Fees 40,030 31,062 30,500 - 30,500 10,500 20,000 Total: Purchased Professional and Technical Services 77,602 72,504 65,500 - 65,500 30,571 34,929 Other Purchased Services COMMUNICATIONS 726 772 - - - - - POSTAGE 4,990 7,765 7,500 - 7,500 1,742 5,758 ADVERTISING: Public Hearings & Bids 2,331 3,780 3,500 - 3,500 756 2,744 PRINTING CITY CHECKS 887 867 1,000 - 1,000 310 690 PROPERTY TAX BILLS 3,154 3,143 4,000 - 4,000 204 3,796 BUSINESS CARDS - 149 186 - 186 - 186 BUSINESS LICENSES - - - 2,344 2,344 2,344 0 Total: Printing 4,041 4,159 5,186 2,344 7,530 2,858 4,672 TRAVEL CVIOG - 1,102 1,000 - 1,000 224 776 GGFOA CONFERENCE 508 253 - - - - - OTHER 14 275 - - - - - Total: Travel 522 1,631 1,000 - 1,000 224 776 DUES AND FEES GFOA MEMBERSHIP 150 225 - - - 56 (56) GGFOA MEMBERSHIP 50 50 50 - 50 50 - CAFR AWARD FEES 435 405 435 - 435 - 435 GOV DEALS - 2,770 2,000 - 2,000 30 1,970 CIVIC ORGANIZATION DUES - 1,064 - - - - - OTHER - 39 - - - 39 (39) Total: Dues & Fees 635 4,552 2,485 - 2,485 175 2,310 EDUCATION & TRAINING CARL VINSON TRAINING 129 1,026 900 - 900 - 900 GGFOA CONFERENCE 295 590 - - - - - GFOA CPFO CERTIFICATION - (145) - - - - - OTHER 45 285 - - - - - Total: Education & Training 469 1,756 900 - 900 - 900 CONTRACT LABOR 9,700 - - - - - - MAINTENANCE CONTRACTS 374 184 - - - 245 (245) Total: Other Purchased Services 23,788 24,598 20,571 2,344 22,915 6,001 16,914 Supplies GENERAL SUPPLIES 179 829 1,200 - 1,200 120 1,080 BOOKS & PERIODICALS - - - - - 15 (15) FY 2013 Actuals Finance FY 2014 10 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) FY 2013 Actuals Finance FY 2014 Total: Supplies 179 829 1,200 - 1,200 135 1,065 Machinery & Equipment FURNITURE & FIXTURES - - - - - 389 (389) OTHER EQUIPMENT OTHER EQUIP/CELL PHONES - 15 - - - - - Total: Machinery & Equipment - 15 - - - 389 (389) Total: Finance 458,680 479,962 340,159 27,436 367,595 124,847 242,748 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Salaries & Wages and Benefits 41,455 2. Printing/Business Licenses 2,344 Total Increase 43,799$ DECREASE 1. Group Insurance (16,363) Total Decrease (16,363)$ 27,436$ Amendment Reason To transfer the Administrative Services Manager out of the HR department and into Finance and to promote to Finance Manager Business license permitting has recently been moved back to Finance and the printing/mailing of the renewal application packets was inadvertently not included in the initial budget. To reflect actual costs TOTAL FINANCE BUDGET AMENDMENTS 11 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES - - 85,001 (6,501) 78,500 23,252 55,248 Total: Salaries & Wages - - 85,001 (6,501) 78,500 23,252 55,248 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE - - 9,501 2,499 12,000 3,787 8,213 EMPLOYEE BENEFITS / 401A (SS MATCH)- - 3,188 - 3,188 872 2,316 EMPLOYEE BENEFITS / FICA MEDICARE - - 1,233 - 1,233 324 909 401A 1% MATCH - - 416 (416) - - - PENSION (GMEBS)- - 7,650 - 7,650 1,011 6,639 UNEMPLOYMENT INSURANCE - - 55 - 55 74 (19) WORKER'S COMPENSATION 286 (404) 323 - 323 - 323 Total: Employee Benefits 286 (404) 22,366 2,083 24,449 6,067 18,382 Purchased Professional and Technical Services PROFESSIONAL FEES - - 28,500 15,000 43,500 3,213 40,287 Total: Purchased Professional and Technical Services - - 28,500 15,000 43,500 3,213 40,287 Other Purchased Services COMMUNICATIONS - 76 - - - - - CELL PHONE 774 819 1,000 - 1,000 337 663 FIRE DEPT POTS LINES 11,179 11,536 12,000 - 12,000 4,736 7,264 ATT - CITY HALL POTS LINES/BANDWITH 101,893 74,376 94,200 - 94,200 17,351 76,849 ATT - PUBLIC SAFETY BANDWITH 4,209 16,100 20,000 - 20,000 13,752 6,248 POSTAGE - - - - - 156 (156) Total: Communications 118,055 102,908 127,200 - 127,200 36,331 90,869 MAINTENANCE CONTRACTS - - - OPTIVIEW 16,575 13,089 13,000 - 13,000 10,930 2,070 GODADDY .COM - 1,225 1,425 - 1,425 - 1,425 EXPERTS-EXCHANGE 155 155 160 - 160 39 121 ENERGOV 7,695 12,147 26,544 - 26,544 10,133 16,411 ARC GIS 5,133 7,726 7,800 - 7,800 7,675 125 SHORETEL 1,847 6,462 5,000 - 5,000 156 4,844 INCODE 15,293 20,578 22,500 - 22,500 20,691 1,809 MDS MAINTENANCE - - - - - - - ALEN SIMS 1,440 1,440 1,800 - 1,800 720 1,080 OFFSITE BACKUP 8,975 8,175 13,000 - 13,000 3,250 9,750 FIREHOUSE 6,964 10,965 13,846 - 13,846 2,881 10,965 NETMOTION 2,485 5,034 7,183 - 7,183 1,440 5,743 GUARDIAN TRACKING 340 1,156 1,200 - 1,200 - 1,200 OSSI 29,046 32,118 33,000 - 33,000 28,659 4,341 DIGICERT 367 225 350 - 350 113 237 SYMANTEC ANTI-VIRUS 1,867 933 - - - - - IT IGA JOHNS CREEK 224,084 221,776 65,000 - 65,000 35,476 29,524 BARRACUDA MESSAGE MAINT.2,561 3,122 4,415 - 4,415 3,774 641 L-3 COMMUNICATIONS - 9,899 11,250 - 11,250 - 11,250 EMS TRAINING AIDS 2,813 3,538 3,538 - 3,538 3,726 (188) PINPOINT - - 3,180 - 3,180 - 3,180 MICROPAVER - - 550 - 550 - 550 Total: Maintenance Contracts 327,639 359,763 234,741 - 234,741 129,661 105,080 Total: Other Purchased Services 445,694 462,671 361,941 - 361,941 165,992 195,949 Supplies SUPPLIES / GENERAL SUPPLIES - - - - - - - PRINTER MAINTENANCE KITS 891 1,159 1,500 - 1,500 - 1,500 PLOTTER INK 557 264 750 - 750 965 (215) PLOTTER PAPER 534 300 750 - 750 200 550 Total: General Supplies 1,983 1,723 3,000 - 3,000 1,165 1,835 SUPPLIES / FOOD/MEALS - - - - - - - Total: Supplies 1,983 1,723 3,000 - 3,000 1,165 1,835 Machinery & Equipment COMPUTER / SOFTWARE 1,556 5,118 4,000 - 4,000 420 3,580 OSSI JAIL MODULE - - 9,000 - 9,000 - 9,000 FY 2013 Actuals Information Technology FY 2014 12 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) FY 2013 Actuals Information Technology FY 2014 Total: Computer/Software 1,556 5,118 13,000 - 13,000 420 12,580 COMPUTER / HARDWARE 27,093 74,782 50,000 - 50,000 40,381 9,619 OTHER EQUIPMENT COMPUTER EQUIP&SUPPLIES 3,071 6,651 4,000 24,000 28,000 1,251 26,749 DESKTOP PRINTERS 1,122 14,977 11,200 - 11,200 8,016 3,184 CITY PHONE SYSTEM 2,382 64 1,000 - 1,000 1,296 (296) SCANNERS 1,335 - - - - - - CELL PHONES - 67 67 - 67 - 67 Total: Other Equipment 7,910 21,760 16,267 24,000 40,267 10,563 29,704 Total: Machinery & Equipment 36,560 101,660 79,267 24,000 103,267 51,365 51,902 Total: Information Technology 484,523 565,650 580,075 34,582 614,657 251,054 363,603 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Professional Fees 15,000 2. Other Equipment/Computer Equip & Supplies 24,000 Total Increase 39,000$ DECREASE 1. Salaries & Wages and Benefits (4,418) Total Decrease (4,418)$ 34,582$ Amendment Reason To perform a security audit of our network, firewall and servers after the installation of the connection between City Hall and Fire Station 43 To purchase laptops and licenses for new police and fire positions The IT Manager, previously a contracted employee, was brought in-house in November - one month after the fiscal year began. The adjustment reflects a true-up for the month of October TOTAL INFORMATION TECHNOLOGY BUDGET AMENDMENTS 13 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 151,292 176,014 134,798 10,202 145,000 58,941 86,059 Total: Salaries & Wages 151,292 176,014 134,798 10,202 145,000 58,941 86,059 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 12,549 18,194 27,575 (8,025) 19,550 7,295 12,255 EMPLOYEE BENEFITS / 401A (SS MATCH)5,658 6,616 7,125 - 7,125 2,210 4,915 EMPLOYEE BENEFITS / FICA MEDICARE 2,102 2,443 2,755 - 2,755 803 1,952 401A 1% MATCH - 302 1,900 - 1,900 243 1,657 PENSION (GMEBS)6,722 8,090 17,095 - 17,095 3,128 13,967 TUITION REIMBURSEMENT 3,000 - - - - - - UNEMPLOYMENT INSURANCE 67 141 165 - 165 81 84 WORKER'S COMPENSATION 410 281 722 - 722 223 499 FLEXIBLE SPENDING - 60 1,000 - 1,000 - 1,000 TOBACCO CESSATION REIMBURSEMENT - - 9,100 - 9,100 - 9,100 Total: Employee Benefits 30,509 36,126 67,437 (8,025) 59,412 13,983 45,429 Purchased Professional and Technical Services ADMINISTRATIVE FEES FLEXIBLE SPENDING ADMIN.3,430 2,798 4,020 - 4,020 688 3,333 ICMA RC FEES 2,000 1,750 3,000 - 3,000 500 2,500 PAYROLL FEES 25,800 38,553 34,000 - 34,000 13,184 20,816 ADP FOR HRIS 7,358 - - - - - - Total: Administrative Fees 38,589 43,101 41,020 - 41,020 14,371 26,649 PROFESSIONAL FEES 90 - 30,000 30,000 - 30,000 RANDOM DRUG SCREEN 614 420 800 - 800 100 700 PRE-EMPLOYMENT DRUG SCREEN 100 - - - - - - POLICE POST-OFFER PHYSICALS 1,170 1,391 1,180 - 1,180 520 660 FIRE POST-OFFER PHYSICALS 1,200 1,750 2,000 - 2,000 370 1,630 EAP SERVICES 280 3,372 4,220 - 4,220 674 3,546 EAP ON-CALL SERVICES 3,760 - 1,000 - 1,000 - 1,000 Total: Professional Fees 7,124 6,932 9,200 - 9,200 1,664 7,536 Total: Purchased Professional and Technical Services 45,712 50,123 50,220 30,000 80,220 16,036 64,184 Other Purchased Services COMMUNICATIONS 726 823 732 - 732 282 450 COMMUNICATIONS/POSTAGE 13 61 200 - 200 3 197 ADVERTISING 880 320 1,000 - 1,000 - 1,000 PRINTING - 88 50 - 50 65 (15) TRAVEL IPMA CONFERENCES - - 1,530 - 1,530 - 1,530 GLGPA CONFERENCE - 959 1,500 - 1,500 - 1,500 GRA CONFERENCE - 865 450 - 450 - 450 Total: Travel - 1,824 3,480 - 3,480 - 3,480 DUES AND FEES SHRM 150 315 360 - 360 183 177 IPMA 121 210 379 - 379 211 168 GLGPA 75 125 100 - 100 50 50 WORLD AT WORK 245 - 350 - 350 - 350 GEORGIA RECORDS ASSOCIATION - - 20 - 20 20 - OTHER 25 20 - - - - - Total: Dues & Fees 616 670 1,209 - 1,209 464 745 EDUCATION & TRAINING GLGPA CONFERENCE - 386 1,185 - 1,185 211 974 EMPLOYEE TRAINING 4,777 1,023 2,000 15,000 17,000 - 17,000 IPMA CONFERENCE - 918 1,500 - 1,500 - 1,500 SHRM CONFERENCES - - - - - - - EMPLOYEE WELLNESS - 443 17,000 - 17,000 618 16,382 GRA CONFERENCE - - 250 - 250 - 250 OTHER - 149 - - - - - Total: Education & Training 4,777 2,919 21,935 15,000 36,935 829 36,106 Total: Other Purchased Services 7,012 6,705 28,606 15,000 43,606 1,643 41,963 FY 2013 Actuals Human Resources FY 2014 14 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) FY 2013 Actuals Human Resources FY 2014 Supplies SUPPLIES / GENERAL SUPPLIES 410 76 1,000 - 1,000 21 979 5 YEAR PINS 942 1,763 455 - 455 467 (12) Total: General Supplies 1,352 1,839 1,455 - 1,455 487 968 SUPPLIES / FOOD/MEALS 709 1,254 1,000 - 1,000 256 744 Total: Supplies 2,061 3,093 2,455 - 2,455 744 1,711 Machinery & Equipment FURNITURE & FIXTURES 161 35 315 - 315 - 315 OTHER EQUIP/CELL PHONE REPLACEMENT 52 110 100 - 100 - 100 Total: Machinery & Equipment 213 145 415 - 415 - 415 Total: Human Resources 236,799 272,206 283,931 47,177 331,108 91,347 239,761 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Salaries & Wages 10,202 2. Professional Fees 30,000 3. Education & Training/Employee Training 15,000 Total Increase 55,202$ DECREASE 1. Group Insurance (8,025) Total Decrease (8,025)$ 47,177$ To reflect actual expenditures TOTAL HUMAN RESOURCES BUDGET AMENDMENTS To implement a records management program To send department heads throughout the city to a leadership development program Amendment Reason To correct a formula error in the original budget 15 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) Purchased Professional and Technical Services PROFESSIONAL FEES 12,580 3,758 - - - 167 (167) CONTRACTED/MOWING AT FACILITIES - - - - - - - FACILITIES REPAIRS & MAINTENANCE 14,529 3,394 2,400 50,000 52,400 - 52,400 GROUNDS REPAIRS & MAINTENANCE 1,480 488 5,000 - 5,000 - 5,000 Total: Purchased Professional and Technical Services 28,589 7,641 7,400 50,000 57,400 167 57,233 Purchased-Property Services RENTAL LAND & BUILDINGS 474,438 321,422 437,500 (73,222) 364,278 180,552 183,726 Total: Purchased-Property Services 474,438 321,422 437,500 (73,222) 364,278 180,552 183,726 Other Purchased Services OTHER PURCHASED SERVICES 18,054 160 - - - - - Total: Other Purchased Services 18,054 160 - - - - - Other Costs INTERGOVERNMENTAL 2,119 8,126 - - - - - Total: Other Costs 2,119 8,126 - - - - - Total: General Government Buildings 523,200 337,349 444,900 (23,222) 421,678 180,718 240,960 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Facilities Repairs & Maintenance 50,000 Total Increase 50,000$ DECREASE 1. Rental Land & Buildings (73,222) Total Decrease (73,222)$ (23,222)$ TOTAL HUMAN RESOURCES BUDGET AMENDMENTS To reflect the reduction in rent due to a renegotiated lease agreement FY 2013 Actuals General Government Buildings FY 2014 Amendment Reason To renovate city hall space (covered by reduction in rent) 16 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 62,476 113,708 134,169 - 134,169 49,086 85,083 Total: Salaries & Wages 62,476 113,708 134,169 - 134,169 49,086 85,083 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 6,292 8,214 18,275 (4,775) 13,500 4,806 8,694 EMPLOYEE BENEFITS / 401A (SS MATCH) 2,336 4,271 5,008 - 5,008 1,841 3,167 EMPLOYEE BENEFITS / FICA MEDICARE 862 1,599 1,937 - 1,937 677 1,260 401A 1% MATCH 519 951 1,191 - 1,191 432 759 PENSION (GMEBS) 2,773 4,344 10,718 - 10,718 2,372 8,346 TUITION REIMBURSEMENT - - 3,000 - 3,000 3,000 - UNEMPLOYMENT INSURANCE 34 175 165 - 165 110 55 WORKER'S COMPENSATION 266 141 2,403 - 2,403 111 2,292 FLEXIBLE SPENDING - 1,200 1,200 1,200 2,400 - 2,400 Total: Employee Benefits 13,083 20,895 43,897 (3,575) 40,322 13,348 26,974 Purchased Professional and Technical Services PROFESSIONAL FEES PHOTOGRAPHY 433 550 1,500 - 1,500 100 1,400 WEBSITE DESIGN 460 1,150 700 49,000 49,700 500 49,200 MOBILE SITE 1,120 - - - - - - Total: Professional Fees 2,013 1,700 2,200 49,000 51,200 600 50,600 Total: Purchased Professional and Technical Services 2,013 1,700 2,200 49,000 51,200 600 50,600 Other Purchased Services COMMUNICATIONS 592 675 1,000 - 1,000 278 722 POSTAGE - 26 100 - 100 2 98 ADVERTISING 1,250 1,688 6,000 - 6,000 2,120 3,880 PRINTING 3,937 7,362 10,000 - 10,000 2,500 7,500 TRAVEL - - - - - 28 (28) DUES & FEES PUBLIC RELATIONS SOCIETY OF AMERICA 225 - - - - - - CITY/COUNTY OF GA MARKETING ASSOC 375 885 375 - 375 - 375 TECHNOLOGY ASSOC OF GEORGIA 245 - - - - - - NORTH FULTON BUSINESS EXPO - 700 1,000 - 1,000 700 300 Total: Dues & Fees 845 1,585 1,375 - 1,375 700 675 EDUCATION & TRAINING 249 596 2,000 - 2,000 1,800 200 MAINTENANCE CONTRACTS CONSTANT CONTACT 700 720 600 - 600 180 420 WEBSITE MAINTENANCE 875 2,336 2,500 - 2,500 - 2,500 ADOBE CREATIVE CLOUD - - - - - 60 (60) FLICKR - 25 25 - 25 - 25 Total: Maintenance Contracts 1,575 3,081 3,125 - 3,125 240 2,885 Total: Other Purchased Services 8,448 15,012 23,600 - 23,600 7,668 15,932 Supplies SUPPLIES / GENERAL SUPPLIES 329 118 250 - 250 30 220 SUPPLIES/UNIFORMS - 108 - - - 32 (32) PROMOTIONAL / PROMOTIONAL ITEMS - 1,061 1,000 - 1,000 1,504 (504) Total: Supplies 329 1,287 1,250 - 1,250 1,566 (316) Machinery & Equipment FURNITURE & FIXTURES - 660 500 - 500 - 500 OTHER EQUIPMENT CAMERAS 443 950 500 - 500 - 500 CELL PHONE 22 - - - - - - Total: Other Equipment 464 950 500 - 500 - 500 Total: Machinery & Equipment 464 1,610 1,000 - 1,000 - 1,000 Total: Public Information & Marketing 86,813 154,213 206,116 45,425 251,541 72,268 179,273 FY 2013 Actuals Public Information & Marketing FY 2014 17 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Professional Fees/Web Site Design 49,000 Total Increase 49,000$ DECREASE 1. Employee Benefits (3,575) Total Decrease (3,575)$ 45,425$ TOTAL PUBLIC INFORMATION & MARKETING BUDGET AMENDMENTS To reflect actual costs Amendment Reason To update the city's web site to both refresh the look and to transition away from the content management system we currently have to a comprehensive web tool 18 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 1,506,184 1,601,003 1,715,856 101,650 1,817,506 593,315 1,224,191 SALARIES AND WAGES / OVERTIME 60,806 65,255 60,000 - 60,000 24,267 35,733 SALARIES AND WAGES / RESTRICTED ON-CALL PAY - 8,677 8,900 - 8,900 3,023 5,877 SALARIES AND WAGES / HOLIDAY PAY 76,596 101,040 94,000 - 94,000 49,166 44,834 Total: Salaries & Wages 1,643,587 1,775,976 1,878,756 101,650 1,980,406 669,771 1,310,635 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 212,873 256,295 314,221 27,400 341,621 112,029 229,592 EMPLOYEE BENEFITS / 401A (SS MATCH) 61,812 66,989 64,180 3,810 67,990 25,117 42,873 EMPLOYEE BENEFITS / FICA MEDICARE 22,920 24,628 24,828 1,475 26,303 9,181 17,122 401A 1% MATCH 9,508 10,224 16,902 - 16,902 3,846 13,056 PENSION (GMEBS) 72,478 89,969 152,124 9,145 161,269 33,663 127,606 TUITION REIMBURSEMENT 1,174 2,847 6,000 - 6,000 3,442 2,558 UNEMPLOYMENT INSURANCE 1,246 2,359 1,980 275 2,255 1,423 832 WORKER'S COMPENSATION 59,558 59,530 86,074 5,591 91,665 52,017 39,648 FLEXIBLE SPENDING 5,800 4,200 4,200 - 4,200 - 4,200 Total: Employee Benefits 447,369 517,041 670,509 47,696 718,205 240,716 477,489 Purchased Professional and Technical Services PROFESSIONAL FEES 188 592 8,800 - 8,800 - 8,800 LASER & RADAR RECERTIFICATION 858 750 1,100 - 1,100 420 680 K-9 1,315 306 2,500 - 2,500 235 2,265 NEW EMPLOYEES - - - - - - - GRAPHICS FOR PATROL CARS 1,390 1,740 2,000 - 2,000 1,022 978 INMATE MEDICAL SERVICES 31,336 20,738 35,000 - 35,000 5,203 29,797 TAG & TITLE APPLICATIONS 395 395 600 - 600 295 305 RECRUITMENT TESTING-POLYGRAPH 1,750 900 1,500 - 1,500 300 1,200 RECRUITMENT TESTING - PYSCH 4,000 1,800 3,000 - 3,000 600 2,400 WRITTEN ENTRY LEVEL TEST 1,320 1,190 1,200 - 1,200 245 955 PROMOTION EXAMINATIONS 537 554 1,100 - 1,100 - 1,100 EMPLOYMENT BACKGROUND CHECKS 1,282 845 1,500 - 1,500 238 1,262 IACP NET YEARLY FEES 600 800 1,000 - 1,000 800 200 HEALTH & WELLNESS PROGRAM 8,160 7,780 9,000 - 9,000 8,703 298 Total: Professional Fees 53,130 38,389 68,300 - 68,300 18,061 50,239 PROFESSIONAL FEES / INVESTIGATIONS INVESTIGATIVE DATABASE SUB - 2,128 3,520 - 3,520 2,128 1,392 OTHER INVESTIGATIVE FEES 1,619 2,030 1,500 - 1,500 - 1,500 Total: Professional Fees/Investigations 1,619 4,158 5,020 - 5,020 2,128 2,892 EQUIPMENT REPAIR & MAINT 202 1,245 500 - 500 - 500 EQUIPMENT R&M/MOTOROLA RADIOS 1,253 194 1,000 - 1,000 503 498 Total: Equipment Repair & Maintenance 1,455 1,438 1,500 - 1,500 503 998 FACILITIES REPAIR & MAINT - 2,010 2,000 - 2,000 220 1,780 VEHICLE REPAIR & MAINT 95,863 74,057 85,000 - 85,000 12,776 72,224 RENTAL LAND & BUILDINGS: Range fees 4,740 5,335 6,680 - 6,680 - 6,680 Total: Purchased Professional and Technical Services 156,807 125,388 168,500 - 168,500 33,688 134,812 Other Purchased Services COMMUNICATIONS 27,638 29,636 30,180 18,200 48,380 8,752 39,628 POSTAGE 63 1,419 1,500 - 1,500 328 1,172 PRINTING CITATIONS, FORMS & DOCUMENTS 2,401 1,390 2,000 - 2,000 - 2,000 BUSINESS CARDS 1,000 1,413 1,200 - 1,200 342 858 Total: Printing 3,401 2,803 3,200 - 3,200 342 2,858 TRAVEL 810 3,231 2,000 - 2,000 10 1,990 CRUISE CARDS 375 580 350 - 350 80 270 IACP CONFERENCE 2,295 913 2,300 - 2,300 2,134 166 CALEA CONFERENCE 864 1,229 3,800 - 3,800 - 3,800 UPD 1,033 184 1,500 - 1,500 - 1,500 K-9 - - 250 - 250 - 250 SWAT 55 - 1,200 - 1,200 - 1,200 RECORDS CLERK CONFERENCE 392 196 700 - 700 - 700 FY 2013 Actuals FY 2014 Police 19 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) FY 2013 Actuals FY 2014 Police GACP CONFERENCE 805 1,075 900 - 900 - 900 GPSTC 1,039 83 700 - 700 297 403 CID TRAVEL - - 2,000 - 2,000 - 2,000 GPAC TRAVEL - 480 1,760 - 1,760 - 1,760 AA/TAC CONFERENCE - - 500 - 500 - 500 COMMAND COLLEGE - - 2,208 - 2,208 1,262 946 Total: Travel 7,668 7,970 20,168 - 20,168 3,784 16,384 DUES AND FEES 508 316 500 - 500 186 314 GEORGIA POLICE ACCREDITATION COALITION 56 75 100 - 100 75 25 GEORGIA ASSN OF CHIEFS OF POLICE 545 450 700 - 700 473 227 INTERNATIONAL ASSN OF CHIEFS OF POLICE 210 319 480 - 480 384 96 POST FEES 120 361 400 - 400 266 134 ACCREDITATION FEES - - 3,065 - 3,065 2,900 165 IALEFI 41 55 65 - 65 14 51 CID CONFIDENTIAL FUNDS - - 500 - 500 - 500 Total: Dues and Fees 1,480 1,576 5,810 - 5,810 4,298 1,512 EDUCATION & TRAINING 938 598 1,500 - 1,500 - 1,500 PROFESSIONAL DEVELOPMENT UPD 765 650 1,000 - 1,000 1,065 (65) GACP CONFERENCE 365 375 400 - 400 - 400 RECORDS CLERK CONFERENCE 500 225 350 - 350 - 350 AA/TAC CONFERENCE - - 225 - 225 - 225 CRIMINAL INVESTIGATIONS 545 1,866 2,000 - 2,000 205 1,795 CANINE TRAINING 175 - 250 - 250 - 250 NCGLEA 600 2,400 6,400 - 6,400 2,625 3,775 IACP CONFERENCE 275 275 400 - 400 - 400 SWAT - - 1,200 - 1,200 - 1,200 PROFESSIONAL MANAGEMENT PROGRAM 2,063 3,905 5,820 - 5,820 497 5,323 CALEA CONFERENCE 675 1,275 2,720 - 2,720 - 2,720 R.A.D - 3,110 2,000 - 2,000 225 1,775 INSTRUCTOR TRAINING - 1,850 2,500 - 2,500 - 2,500 GPAC TRAINING - 200 400 - 400 - 400 COMMAND COLLEGE - - 3,800 - 3,800 1,512 2,288 Total: Education & Training 6,901 16,729 30,965 - 30,965 6,130 24,835 MAINTENANCE CONTRACTS INMATE SERVICES - - 5,000 - 5,000 275 4,725 PROPERTY & EVIDENCE IGA 63,479 58,901 60,000 - 60,000 20,000 40,000 800 MHZ FEES TO FULTON CTY 10,819 12,037 20,000 - 20,000 12,418 7,582 INNOVATIVE DATA SOLUTIONS 1,668 2,860 4,052 - 4,052 1,992 2,060 ANIMAL CONTROL - FULTON CO 16,134 26,513 24,000 - 24,000 20,800 3,200 CHOICEPOINT/CLEAR 3,275 3,899 4,000 - 4,000 1,338 2,662 CRIME REPORTS 3,576 3,576 4,700 - 4,700 2,382 2,318 CELLEBRITE SYS 2,999 2,999 3,000 - 3,000 - 3,000 AFIS CIRCUIT - 7,645 10,300 - 10,300 3,340 6,960 RING CENTRAL - 96 400 - 400 - 400 ELECTRONIC WARRANT INTERCHANGE - - 1,200 - 1,200 - 1,200 Total: Maintenance Contracts 101,950 118,527 136,652 - 136,652 62,545 74,107 Total: Other Purchased Services 149,101 178,659 228,475 18,200 246,675 86,179 160,496 Supplies SUPPLIES / GENERAL SUPPLIES 13,671 7,903 12,000 - 12,000 1,059 10,942 AMMUNITION 6,162 14,570 15,000 - 15,000 14,906 94 K-9 779 458 500 - 500 39 462 NEW EMPLOYEES 2,283 4,373 5,000 10,580 15,580 - 15,580 RANGE SUPPLIES 1,986 850 1,000 - 1,000 60 940 FIRST AID KITS - - 400 - 400 431 (31) ALCO SENSOR MOUTH PIECES - 161 200 - 200 - 200 ID CARDS AND SETUP FEE 137 266 400 - 400 47 353 GOLF TOURNAMENT SUPPLIES - 7,078 - - - - - JAIL SUPPLIES - 1,183 1,500 - 1,500 - 1,500 Total: General Supplies 25,017 36,842 36,000 10,580 46,580 16,542 30,038 20 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) FY 2013 Actuals FY 2014 Police SUPPLIES / GASOLINE/DIESEL 142,009 136,937 130,000 - 130,000 48,789 81,211 SUPPLIES / FOOD/MEALS 35 558 500 - 500 - 500 BOOK & PERIODICALS/EDUCATION & REFERENCE 54 124 200 - 200 - 200 SUPPLIES / UNIFORMS 32,927 22,264 28,000 10,450 38,450 11,275 27,175 AWARDS AND RECOGNITION 1,396 927 1,000 - 1,000 911 89 BODY ARMOR 4,187 4,000 - 4,000 3,180 820 Total: Supplies/Uniforms 34,323 27,378 33,000 10,450 43,450 15,366 28,084 Total: Supplies 201,437 201,838 199,700 21,030 220,730 80,696 140,034 Machinery & Equipment FURNITURE & FIXTURES 494 736 1,000 - 1,000 - 1,000 OTHER EQUIPMENT 5,584 11,350 - - - - - CRIME PREVENTION MATERIALS 7,434 7,893 12,740 - 12,740 504 12,236 ICOP STORAGE 80 220 1,500 - 1,500 - 1,500 TRAINING AIDS - 231 500 - 500 - 500 FIRE EXTINGUISHERS 277 338 750 - 750 - 750 TICKET PRINTERS - 4,000 5,000 - 5,000 773 4,227 SWAT - 5,236 2,000 - 2,000 2,811 (811) PATROL EQUIPMENT - - 6,500 - 6,500 924 5,576 AEDS - 3,138 - - - - - LASERS - - 4,030 - 4,030 - 4,030 ALCO SENSORS - - 928 - 928 - 928 CELL PHONES 523 340 500 - 500 - 500 WEAPONRY 3,735 3,724 6,500 - 6,500 3,881 2,619 CAMERAS 68,639 2,636 2,000 - 2,000 - 2,000 MOTOROLA RADIOS 14,375 - 11,000 - 11,000 607 10,393 OTHER - 5,349 16,700 - 16,700 16,596 104 Total: Other Equipment 100,647 44,454 70,648 - 70,648 26,096 44,552 OTHER EQUIPMENT/INVESTIGATIONS CRIME SCENE KITS-UPD 1,098 818 1,000 - 1,000 - 1,000 CRIME SCENE EQUIP -CID 980 686 1,000 - 1,000 - 1,000 CELLEBRITE SYS - - - - - - - SURVEILLANCE EQUIP - - - - - - - LANGUAGE LINE - - 150 - 150 - 150 TRAFFIC ACC. INVEST. - 451 500 - 500 - 500 Total: Other Equipment/Investigations 2,078 1,955 2,650 - 2,650 - 2,650 Total: Machinery & Equipment 103,219 47,145 74,298 - 74,298 26,096 48,202 Total: Police 2,701,521 2,846,047 3,220,238 188,576 3,408,814 1,137,147 2,271,667 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Police Budget Amendments 188,576 Total Increase 188,576$ 188,576$ TOTAL POLICE BUDGET AMENDMENTS Amendment Reason To hire four new patrol officers and one sergeant 21 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 2,614,131 2,744,240 3,139,948 25,730 3,165,678 1,062,693 2,102,985 SALARIES AND WAGES / OVERTIME 42,482 69,835 60,000 8,000 68,000 25,129 42,871 SALARIES AND WAGES / HOLIDAY PAY 91,996 118,167 114,000 - 114,000 61,509 52,491 Total: Salaries & Wages 2,748,609 2,932,241 3,313,948 33,730 3,347,678 1,149,331 2,198,347 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 362,238 405,768 539,999 (14,199) 525,800 172,134 353,666 EMPLOYEE BENEFITS / 401A (SS MATCH)102,676 110,198 117,642 970 118,612 43,100 75,512 EMPLOYEE BENEFITS / FICA MEDICARE 37,731 40,174 45,507 375 45,882 15,703 30,179 401A 1% MATCH 22,820 25,617 31,366 - 31,366 9,496 21,870 PENSION (GMEBS)118,857 154,477 282,268 2,320 284,588 62,461 222,127 TUITION REIMBURSEMENT 4,750 6,227 10,000 - 10,000 3,760 6,240 UNEMPLOYMENT INSURANCE 1,927 3,497 3,300 55 3,355 2,396 959 WORKER'S COMPENSATION 69,463 68,602 101,110 834 101,944 55,731 46,213 FLEXIBLE SPENDING 24,000 24,800 24,800 - 24,800 - 24,800 Total: Employee Benefits 744,462 839,359 1,155,992 (9,645) 1,146,347 364,781 781,566 Purchased Professional and Technical Services PROFESSIONAL FEES - - 3,600 - 3,600 (2,365) 5,965 HEALTH & WELLNESS PROGRAM 14,576 14,765 16,000 - 16,000 14,595 1,405 TLAER TRAINING INSTRUCTOR - - - - - - - MEDICAL DIRECTION 20,000 20,000 20,000 - 20,000 5,731 14,269 BIO HAZARD WASTE DISPOSAL - 285 1,300 - 1,300 190 1,110 FIRE ACCREDITATION 525 - - - - - - Total: Professional Fees 35,101 35,050 40,900 - 40,900 18,151 22,749 GARBAGE PICKUP 4,663 6,212 6,400 - 6,400 1,990 4,410 EQUIPMENT REPAIR & MAINT STATION EQUIPMENT R & M 10,328 19,254 18,205 - 18,205 4,782 13,423 BREATHING APPARATUS TESTING/REPAIR 6,628 3,282 6,950 - 6,950 558 6,392 INSPECT/REPAIR HYD. RESCUE TOOLS 3,253 201 5,980 - 5,980 - 5,980 APPARATUS R&M INCLUDING PUMP TEST 47,384 31,173 48,172 - 48,172 20,313 27,859 APPARATUS EMERGENCY REPAIRS 44,059 19,782 35,000 - 35,000 3,711 31,289 GAS DETECTOR REPAIR 711 420 2,275 - 2,275 - 2,275 NOZZLES, VALVES, APPLIANCES, HOSE 3,248 4,468 6,000 - 6,000 100 5,900 ANNUAL HYDRANT MAINTENANCE 433 2,299 2,800 - 2,800 - 2,800 LADDER TESTING 1,298 1,294 1,500 - 1,500 - 1,500 THERMAL IMAGING CAMERA MAINTENANCE - 333 3,000 - 3,000 - 3,000 Total: Equipment Repair & Maintenance 117,341 82,506 129,882 - 129,882 29,464 100,418 FACILITY REPAIR & MAINT - 84 12,000 68,500 80,500 - 80,500 VEHICLE REPAIR & MAINT 2,101 9,864 7,710 - 7,710 4,342 3,368 GROUNDS REPAIR & MAINT 1,144 4,943 6,135 - 6,135 - 6,135 Total: Purchased Professional and Technical Services 160,350 138,659 203,027 68,500 271,527 53,949 217,578 Purchased-Property Services RENTAL LAND & BUILDINGS - 2,099 2,000 - 2,000 - 2,000 STATION 43 LEASE 230,277 222,456 222,011 - 222,011 182,515 39,496 Total: Rental Land & Buildings 230,277 224,555 224,011 - 224,011 182,515 41,496 RENTAL EQUIP & VEHICLES 230 - 500 - 500 - 500 Total: Purchased-Property Services 230,507 224,555 224,511 - 224,511 182,515 41,996 Other Purchased Services COMMUNICATIONS 13,357 15,088 15,200 360 15,560 4,205 11,355 POSTAGE - 178 200 - 200 33 167 PRINTING 66 106 100 - 100 155 (55) TRAVEL 3,094 9,448 - - - 41 (41) GA FIRE CHIEF'S CONFERENCE - - 450 - 450 - 450 INTERNATIONAL ASSOC OF FIRE CHIEFS - - 1,380 - 1,380 - 1,380 SOUTHEASTERN FIRE CHIEFS ASSOC - - 600 - 600 - 600 STAFF & COMMAND - - 1,200 - 1,200 - 1,200 FDIC - - 525 - 525 - 525 GA EMS & EDUCATORS CONFERENCE - - 628 - 628 - 628 SOUTHEASTERN TRAINING CONF - - 780 - 780 - 780 FY 2013 Actuals Fire FY 2014 22 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) FY 2013 Actuals Fire FY 2014 ARSON SEMINAR - - 720 - 720 668 52 INSPECTOR/PUB-ED SEMINAR - - 270 - 270 - 270 FIRE INSPECTOR SYMPOSIUM - - 270 - 270 - 270 Total: Travel 3,094 9,448 6,823 - 6,823 709 6,114 DUES AND FEES 36 80 - - - - - PROFESSIONAL LICENSE RENEWALS 2,437 5,016 - - - 1,697 (1,697) SUBSCRIPTIONS 64 100 300 - 300 - 300 NATIONAL REGISTRY - - 320 - 320 - 320 GA STATE EMS RECERTIFICATION - - 4,200 - 4,200 - 4,200 INTERNATIONAL ASSOC OF EMERG MGT - - 107 - 107 - 107 INTERNATIONAL ASSOC OF FIRE CHIEFS - - 2,058 - 2,058 - 2,058 NATIONAL FIRE PROTECTION AGENCY - - 900 - 900 - 900 GA ASSOC OF FIRE CHIEFS - - 700 - 700 75 625 Total: Dues & Fees 2,537 5,196 8,585 - 8,585 1,772 6,813 EDUCATION & TRAINING 940 1,031 500 - 500 - 500 PROFESSIONAL DEVELOPMENT 2,300 1,425 6,000 - 6,000 830 5,170 CONTRACT-ANNUAL EMT/PM TRAIN.400 - - - - - - MGMT PROFESSIONAL DEV 3,280 4,080 - - - - - GA FIRE CHIEF'S CONFERENCE - - 400 - 400 - 400 INTERNATIONAL ASSOC OF FIRE CHIEFS - - 615 - 615 - 615 SOUTHEASTERN FIRE CHIEFS ASSOC - - 400 - 400 - 400 STAFF & COMMAND - - 2,400 - 2,400 - 2,400 FDIC - - 650 - 650 - 650 GA EMS & EDUCATORS CONFERENCE - - 150 - 150 - 150 SOUTHEASTERN TRAINING CONF - - 225 - 225 - 225 ARSON SEMINAR - - 100 - 100 - 100 INSPECTOR/PUB-ED SEMINAR - - 300 - 300 - 300 FIRE INSPECTOR SYMPOSIUM - - 300 - 300 - 300 Total: Education & Training 6,920 6,536 12,040 - 12,040 830 11,210 MAINTENANCE CONTRACTS - 800 MHZ FEES TO FULTON COUNTY 5,016 5,652 12,000 - 12,000 5,841 6,159 PEST CONTROL - FIRE STATIONS 1,568 1,568 1,200 - 1,200 634 566 FIRE EXTINGUISHER INSPECT.1,133 2,056 3,000 - 3,000 107 2,893 CODE RED MAINTENANCE 2,000 12,005 12,000 - 12,000 12,000 - LIFEPAK MAINTENANCE - 3,837 3,850 - 3,850 3,939 (89) Total: Maintenance Contracts 9,717 25,118 32,050 - 32,050 22,521 9,529 Total: Other Purchased Services 35,690 61,670 74,998 360 75,358 30,226 45,132 Supplies GENERAL SUPPLIES/SUPPRESSION 12,677 10,351 15,000 - 15,000 3,748 11,252 OXYGEN REFILLS 1,259 1,789 3,000 - 3,000 577 2,423 MEDICAL SUPPLIES 18,764 13,490 18,000 - 18,000 6,510 11,490 Total: General Supplies/Suppression 32,700 25,629 36,000 - 36,000 10,836 25,164 GENERAL SUPPLIES/PREVENTION (283) 378 - - - - - PREVENT. & EDU MAT.1,200 1,201 2,000 - 2,000 671 1,329 HEART READY CITY PGR 190 719 5,249 - 5,249 - 5,249 Total: General Supplies/Prevention 1,107 2,298 7,249 - 7,249 671 6,578 SUPPLIES / WATER / SEWAGE 2,013 1,729 1,900 - 1,900 666 1,234 SUPPLIES / NATURAL GAS 11,210 11,143 14,000 - 14,000 5,955 8,045 SUPPLIES / ELECTRICITY 23,890 25,285 21,000 - 21,000 6,103 14,897 SUPPLIES / GASOLINE/DIESEL 56,995 63,156 65,000 - 65,000 17,442 47,558 SUPPLIES / FOOD/MEALS 263 451 500 - 500 357 143 BOOKS & PERIODICALS/TRAINING MATERIALS 295 1,043 2,700 - 2,700 651 2,049 SUPPLIES / TELECOMMUNICATIONS 2,934 3,420 4,000 - 4,000 1,137 2,863 SUPPLIES / UNIFORMS UNIFORMS/FIRE STANDARD UNIFORMS 14,120 41,595 40,025 1,400 41,425 1,099 40,326 UNIFORMS/TURN OUT GEAR 35,310 52,664 70,600 3,800 74,400 1,732 72,668 UNIFORMS/CLASS A UNIFORMS - 8,603 - - - - - Total: Uniforms 49,430 102,863 110,625 5,200 115,825 2,831 112,994 Total: Supplies 180,835 237,017 262,974 5,200 268,174 46,649 221,525 23 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) FY 2013 Actuals Fire FY 2014 Machinery & Equipment MACHINERY & EQUIPMENT / MACHINERY 240 - 500 - 500 - 500 FURNITURE & FIXTURES / PREVENTION 911 606 2,000 10,000 12,000 - 12,000 COMPUTER / SOFTWARE - - - - - - - OTHER EQUIPMENT 3,073 12,830 - 29,250 29,250 - 29,250 SMALL EQUIPMENT 7,960 3,630 13,040 - 13,040 2,088 10,952 EMS TRAINING AIDS - - - - - - - RADIO CHARGERS & SPARE BATTERIES 2,950 424 1,656 - 1,656 - 1,656 CELL PHONES 160 115 500 100 600 200 400 MOTOROLA RADIOS - 7,304 4,880 3,800 8,680 152 8,529 Total: Other Equipment 14,143 24,302 20,076 33,150 53,226 2,439 50,787 Total: Machinery & Equipment 15,295 24,909 22,576 43,150 65,726 2,439 63,287 Total: Fire 4,115,746 4,458,410 5,258,026 141,295 5,399,321 1,829,890 3,569,431 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Salaries & Wages, Employee Benefits and various expense accounts 39,744 2. Salaries & Wages/Overtime 8,000 3. Facilities Repair & Maintenance 68,500 4. Other Equipment/Small Equipment 29,250 5. Furniture & Fixtures 10,000 Total Increase 155,494$ DECREASE 1. Group Insurance (14,199) Total Decrease (14,199)$ 141,295$ TOTAL FIRE BUDGET AMENDMENTS To cover the cost of employee overtime due to the recent snow storms (this is offset by a reduction in Contingency) To renovate station 43 for the fire admin (currently located at city hall) and to put up partitions in the bunk rooms To purchase replacement for three thermal imaging cameras To purchase office furniture for newly renovated space at station 43 To reflect actual costs Amendment Reason To add Assistant Fire Marshal position 24 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 443,441 457,269 497,120 - 497,120 175,185 321,935 SALARIES & WAGES/REGULAR EMPLOYEES - 53 - - - - - Total: Salaries & Wages 443,441 457,321 497,120 - 497,120 175,185 321,935 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 40,274 47,260 56,134 2,366 58,500 21,063 37,437 EMPLOYEE BENEFITS / 401A (SS MATCH) 16,587 17,192 18,519 - 18,519 6,569 11,950 EMPLOYEE BENEFITS / FICA MEDICARE 6,160 6,386 7,164 - 7,164 2,434 4,730 401A 1% MATCH 2,238 3,050 4,521 - 4,521 1,474 3,047 PENSION (GMEBS) 19,656 22,844 40,692 - 40,692 9,005 31,687 UNEMPLOYMENT INSURANCE 240 483 550 - 550 317 233 WORKER'S COMPENSATION 38,033 17,791 29,940 - 29,940 14,180 15,760 FLEXIBLE SPENDING 2,400 2,400 2,400 - 2,400 - 2,400 Total: Employee Benefits 125,588 117,407 159,920 2,366 162,286 55,043 107,243 Purchased Professional and Technical Services PROFESSIONAL FEES - 925 75,000 - 75,000 - 75,000 BULKY TRASH DAY 675 1,175 - - - - - ENGINEERING & SURVEYING SERVICES 6,706 1,400 7,500 - 7,500 975 6,525 Total: Professional Fees 7,381 3,500 82,500 - 82,500 975 81,525 CONTRACTED OVERHEAD TRIMMING & GRAVEL RD - 2,494 20,000 - 20,000 - 20,000 Total: Professional Fees/Contracted - 2,494 20,000 - 20,000 - 20,000 VEHICLE REPAIR & MAINT 4,146 3,285 3,548 - 3,548 852 2,696 Total: Purchased Professional and Technical Services 11,526 9,279 106,048 - 106,048 1,827 104,221 Purchased-Property Services RENTAL EQUIPMENT & VEHICLES - 760 1,800 - 1,800 450 1,350 Total: Purchased-Property Services - 760 1,800 - 1,800 450 1,350 Other Purchased Services COMMUNICATIONS 2,854 2,921 3,420 - 3,420 1,010 2,411 POSTAGE 13 67 100 - 100 17 83 ADVERTISING 189 162 250 - 250 - 250 OTHER PURCHASED SERVICES: Guardrail Repair 3,610 6,798 7,500 - 7,500 - 7,500 PRINTING - 137 100 - 100 - 100 TRAVEL 394 1,413 1,760 - 1,760 41 1,719 DUES AND FEES 192 178 - - - 128 (128) PE LICENSE - 100 - - - - - APWA 145 249 578 - 578 169 409 IMSA 160 - 160 - 160 230 (70) ASHE 21 89 50 - 50 - 50 ITE - 160 465 - 465 - 465 Total: Dues & Fees 518 776 1,253 - 1,253 527 727 EDUCATION & TRAINING 811 300 - - - - - APWA 770 1,443 790 - 790 390 400 LEVEL II SIGNING & MARKING - 800 300 - 300 - 300 CONTINUING EDUCATION - 1,135 1,000 - 1,000 - 1,000 ASHE TECHNICAL SEMINAR 45 - 50 - 50 - 50 ITE TECHNICAL SEMINAR - - 225 - 225 - 225 GA TRANSPORTATION SUMMIT - 65 100 - 100 130 (30) APWA IN-HOUSE TRAINING - - 350 - 350 - 350 INTRODUCTION TO GIS TRAINING - - 1,010 - 1,010 - 1,010 Total: Education & Training 1,626 3,743 3,825 - 3,825 520 3,305 MAINTENANCE CONTRACTS 800 MHZ FEES 388 518 648 - 648 553 95 Total: Maintenance Contracts 388 518 648 - 648 553 95 Total: Other Purchased Services 9,593 16,536 18,856 - 18,856 2,667 16,189 Supplies SUPPLIES / GENERAL SUPPLIES 529 364 1,500 - 1,500 91 1,409 ADOPT-A-ROAD/STREAMSIDE CLEANUP - 147 - - - - - Total: General Supplies 529 511 1,500 - 1,500 91 1,409 FY 2013 Actuals Public Works FY 2014 25 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) FY 2013 Actuals Public Works FY 2014 SUPPLIES / ELECTRICITY 314,943 326,817 343,200 - 343,200 123,996 219,204 SUPPLIES / GASOLINE/DIESEL 10,448 11,435 17,050 - 17,050 2,955 14,095 SUPPLIES / FOOD/MEALS 345 780 400 - 400 - 400 SUPPLIES / UNIFORMS 877 809 1,200 - 1,200 564 636 Total: Supplies 327,142 340,352 363,350 - 363,350 127,606 235,744 Infrastructure INFRASTRUCTURE/OPTECH RWM 447,385 459,688 475,336 - 475,336 118,834 356,502 INFRASTRUCTURE/SIGNAL ALLOWANCE 36,238 16,380 12,285 - 12,285 803 11,482 INFRASTRUCTURE/EMERGENCY SERVICES ALLOWANCE - - 5,000 55,000 60,000 11,729 48,271 INFRASTRUCTURE/MATERIALS ALLOWANCE 9,438 41,869 27,500 - 27,500 9,543 17,957 INFRASTRUCTURE/TREE REMOVAL 5,920 9,544 6,000 - 6,000 5,750 250 INFRASTRUCTURE/DUMPSTER FEES 5,463 5,688 9,000 - 9,000 591 8,409 INFRASTRUCTURE/SIGNAL MATERIALS 8,680 1,636 30,000 - 30,000 - 30,000 INFRASTRUCTURE/SIGN MATERIALS 24,210 20,447 30,000 - 30,000 8,868 21,132 INFRASTRUCTURE/ADDITIONAL ROW MOWING 16,740 8,370 27,928 - 27,928 - 27,928 Total: Infrastructure 554,075 563,623 623,049 55,000 678,049 156,118 521,931 Machinery & Equipment OTHER EQUIPMENT - 97 - - - - - OTHER EQUIP/ADOPT-A-ROAD SIGNS 612 187 500 - 500 - 500 OTHER EQUIP/TOOLS/BATTERIES/CHEMICALS 18,644 5,466 5,000 - 5,000 954 4,046 OTHER EQUIPMENT / MOTOROLA RADIOS - - - - - - - Total: Other Equipment 19,257 5,750 5,500 - 5,500 954 4,546 Total: Machinery & Equipment 19,257 5,750 5,500 - 5,500 954 4,546 Total: Public Works 1,490,622 1,511,028 1,775,643 57,366 1,833,009 519,848 1,313,161 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Employee Benefits 2,366 2. Emergency Services Allowance 55,000 Total Increase 57,366$ 57,366$ TOTAL PUBLIC WORKS BUDGET AMENDMENTS To cover the costs of the recent snow storms (these funds are offset by a reduction in Contingency) Amendment Reason To reflect actual costs 26 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 145,036 150,911 151,068 7,800 158,868 48,275 110,593 Total: Salaries & Wages 145,036 150,911 151,068 7,800 158,868 48,275 110,593 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 19,788 17,496 18,452 3,548 22,000 8,075 13,925 EMPLOYEE BENEFITS / 401A (SS MATCH) 5,427 5,672 5,640 300 5,940 1,810 4,130 EMPLOYEE BENEFITS / FICA MEDICARE 1,937 2,097 2,184 120 2,304 655 1,649 401A 1% MATCH 324 158 1,314 - 1,314 - 1,314 PENSION (GMEBS) 5,610 7,381 11,828 - 11,828 2,617 9,211 UNEMPLOYMENT INSURANCE 227 263 440 110 550 84 466 WORKER'S COMPENSATION 5,317 3,883 4,720 280 5,000 2,758 2,242 Total: Employee Benefits 38,630 36,949 44,578 4,358 48,936 16,000 32,936 Purchased Professional and Technical Services PROFESSIONAL FEES 217 - 5,000 - 5,000 - 5,000 CONTRACTED PARK MOWING & LITTER PICKUP 99,535 155,032 260,000 - 260,000 39,832 220,168 Total: Professional Fees/Contracted 99,535 155,032 260,000 - 260,000 39,832 220,168 FACILITY REPAIR & MAINT 1,673 9,628 20,000 - 20,000 2,048 17,952 LIGHTING MAINTENANCE 12,107 3,664 7,500 - 7,500 879 6,621 Total: Facility Repair & Maintenance 13,780 13,292 27,500 - 27,500 2,927 24,573 GROUNDS REPAIR & MAINT 1,748 962 5,000 - 5,000 483 4,517 Total: Purchased Professional and Technical Services 115,279 169,287 297,500 - 297,500 43,241 254,259 Purchased-Property Services RENTAL LAND & BUILDINGS - 2,500 6,000 - 6,000 2,500 3,500 FCBOE LEASE 35,000 17,264 47,000 - 47,000 12 46,988 Total: Rental Land & Buildings 35,000 19,764 53,000 - 53,000 2,512 50,488 RENTAL EQUIPMENT & VEHICLES 600 3,843 5,000 - 5,000 - 5,000 Total: Purchased-Property Services 35,600 23,607 58,000 - 58,000 2,512 55,488 Other Purchased Services COMMUNICATIONS 732 652 1,520 - 1,520 474 1,046 POSTAGE 5 499 1,000 - 1,000 33 967 PRINTING 912 445 700 - 700 5 696 TRAVEL: Nat'l GRPA, Meals & Mileage 154 388 750 - 750 796 (46) DUES AND FEES: GRPA Dues 678 1,283 1,960 - 1,960 706 1,254 EDUCATION & TRAINING: Nat'l GRPA - 800 800 - 800 - 800 CONTRACT LABOR: For programs & activities - 4,060 4,500 - 4,500 - 4,500 IGA-ALPHARETTA PARKS & REC - 325,000 350,000 - 350,000 316,000 34,000 Total: Other Purchased Services 2,479 333,127 361,230 - 361,230 318,014 43,216 Supplies SUPPLIES / GENERAL SUPPLIES 2,783 9,339 13,000 - 13,000 523 12,477 SUPPLIES / WATER / SEWAGE 2,459 8,439 22,000 - 22,000 802 21,198 SUPPLIES / NATURAL GAS 1,178 497 1,500 - 1,500 574 926 SUPPLIES / ELECTRICITY 24,183 21,611 25,000 - 25,000 7,029 17,971 SUPPLIES / FOOD/MEALS 252 493 400 - 400 90 310 OTHER SUPPLIES/PORTABLE TOILET RENTAL - 221 4,000 - 4,000 502 3,498 Total: Supplies 30,855 40,599 65,900 - 65,900 9,520 56,380 Machinery & Equipment FURNITURE & FIXTURES - - 200 - 200 - 200 Total Machinery & Equipment - - 200 - 200 - 200 Total: Parks & Recreation 367,880 754,479 978,476 12,158 990,634 437,561 553,073 FY 2013 Actuals FY 2014 Parks and Recreation 27 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Salaries & Wages and Employee Benefits 12,158 Total Increase 12,158$ 12,158$ TOTAL PARKS & RECREATION BUDGET AMENDMENTS Amendment Reason In anticipation of increased participation in the Joyful Soles Camp, this request is for two additional counselors. We are also increasing Group Insurance to reflect actual costs. 28 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 611,026 671,093 729,833 - 729,833 267,365 462,468 SALARIES & WAGES/OVERTIME 420 - - - - - - Total: Salaries & Wages 611,445 671,093 729,833 - 729,833 267,365 462,468 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 77,123 89,663 92,422 9,078 101,500 37,216 64,284 EMPLOYEE BENEFITS / 401A (SS MATCH) 22,866 25,230 27,189 - 27,189 9,957 17,232 EMPLOYEE BENEFITS / FICA MEDICARE 8,156 8,805 10,518 - 10,518 3,572 6,946 401A 1% MATCH 2,431 3,663 7,250 - 7,250 1,496 5,754 PENSION (GMEBS) 24,006 36,534 60,144 - 60,144 13,309 46,835 UNEMPLOYMENT INSURANCE 422 736 660 - 660 599 61 WORKER'S COMPENSATION 11,534 7,652 9,694 - 9,694 5,763 3,931 FLEXIBLE SPENDING 2,400 - - 1,800 1,800 - 1,800 Total: Employee Benefits 148,938 172,281 207,877 10,878 218,755 71,912 146,843 Purchased Professional and Technical Services PROFESSIONAL FEES 3,900 45,638 45,000 50,000 95,000 300 94,700 BULKY TRASH - - 2,300 - 2,300 1,029 1,271 Total: Professional Fees 3,900 45,638 47,300 50,000 97,300 1,329 95,971 VEHICLE REPAIR & MAINT 2,748 7,581 5,000 - 5,000 460 4,540 Total: Purchased Professional and Technical Services 6,648 53,219 52,300 50,000 102,300 1,789 100,511 Other Purchased Services COMMUNICATIONS 5,940 5,201 5,300 - 5,300 1,641 3,659 POSTAGE 2,210 3,450 3,000 - 3,000 876 2,124 ADVERTISING 6,755 5,324 6,500 - 6,500 2,304 4,196 PRINTING 624 3,663 2,200 - 2,200 246 1,954 TRAVEL 2,687 294 - - - - - GPA CONFERENCE 853 543 700 - 700 206 494 GAZA CONFERENCE - 198 400 - 400 - 400 APA NATIONAL CONFERENCE - 984 100 - 100 - 100 GACE CONFERENCE - - 400 - 400 - 400 HISTORIC PRESERVATION TRAINING - 150 - - - - - STORMWATER TRAINING (NPDES FUNDS) - 950 400 - 400 - 400 GA URBAN FORESTRY COUNCIL CONFERENCE - - - - - 205 (205) Total: Travel 3,540 3,119 2,000 - 2,000 411 1,589 DUES AND FEES 1,415 25 100 - 100 - 100 CPESC - 100 200 - 200 - 200 CPSWQ - 100 200 - 200 - 200 CFM CERTIFICATION - - 100 - 100 - 100 IECA - 580 370 - 370 - 370 ASPFM - 50 100 - 100 - 100 GACE MEMBERSHIP - 25 150 - 150 - 150 GA URBAN FORESTRY COUNCIL - - 175 - 175 135 40 TREE CARE INDUSTRY ASSOC - - 100 - 100 - 100 SOCIETY OF MUNICIPAL ARBORISTS - - 140 - 140 - 140 ARBOR DAY FOUNDATION - - 15 - 15 - 15 GAZA MEMBERSHIP - - 50 - 50 - 50 APA MEMBERSHIP - 1,495 900 - 900 - 900 KEEP MILTON BEAUTIFUL - - 1,350 - 1,350 - 1,350 Total: Dues and Fees 1,415 2,375 3,950 - 3,950 135 3,815 EDUCATION & TRAINING 2,309 55 - - - - - GPA CONFERENCE - 505 500 - 500 - 500 GAZA CONFERENCE - 275 250 - 250 - 250 APA NATIONAL CONFERENCE - 790 2,370 - 2,370 - 2,370 GACE CONFERENCE - - 300 - 300 - 300 HISTORIC PRESERVATION TRAINING - 295 1,400 - 1,400 - 1,400 GPA CONFERENCE - - 500 - 500 - 500 ARBORIST TRAINING AND TEST - 254 - - - - - ISA CERTIFICATION & WORKSHOP - 500 - - - - - GACE WORKSHOPS - - 440 - 440 - 440 FY 2013 Actuals Community Development FY 2014 29 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) FY 2013 Actuals Community Development FY 2014 Total: Education & Training 2,309 2,674 5,760 - 5,760 - 5,760 Total: Other Purchased Services 22,792 25,805 28,710 - 28,710 5,613 23,097 Supplies SUPPLIES / GENERAL SUPPLIES 3,004 4,220 3,875 - 3,875 688 3,187 ADOPT A ROAD/RIVERS ALIVE - - 1,000 - 1,000 56 944 SOLID WASTE - - 150 - 150 - 150 Total: General Supplies 3,004 4,220 5,025 - 5,025 744 4,281 SUPPLIES / GASOLINE/DIESEL 6,986 6,576 4,900 - 4,900 1,664 3,236 SUPPLIES / FOOD/MEALS 369 599 625 - 625 206 419 SUPPLIES / BOOKS & PERIDIOCALS - 395 - - - - - SUPPLIES / UNIFORMS 1,904 2,870 2,600 - 2,600 486 2,114 Total: Supplies 12,262 14,660 13,150 - 13,150 3,099 10,051 Machinery & Equipment FURNITURE & FIXTURES 226 - 900 - 900 100 800 OTHER EQUIPMENT 142 15 - - - 65 (65) CELL PHONES - - 200 - 200 - 200 NPDES EQUIPMENT - - 1,500 - 1,500 - 1,500 Total: Other Equipment 142 15 1,700 - 1,700 65 1,635 Total: Machinery & Equipment 368 15 2,600 - 2,600 165 2,435 Other Costs PAYMENTS TO OTHERS EVERGREEN SCHOOL GRANT PROGRAM - 1,250 1,500 - 1,500 - 1,500 Total: Payments to Others - 1,250 1,500 - 1,500 - 1,500 Total: Other Costs - 1,250 1,500 - 1,500 - 1,500 Total: Community Development 802,453 938,323 1,035,970 60,878 1,096,848 349,943 746,905 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Employee Benefits 10,878 2. Professional Fees 50,000 Total Increase 60,878$ 60,878$ TOTAL COMMUNITY DEVELOPMENT BUDGET AMENDMENTS To hire an consultant to specializing in impact fees Amendment Reason To reflect actual costs 30 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) Operating Transfers Out TO CAPITAL PROJECTS FUND 4,577,670 6,075,090 4,151,071 657,697 4,808,768 - 4,808,768 TO CAPITAL GRANT FUND 727,128 529,291 - - - - - TO CAPITAL PROJECTS FUND-REVENUE BOND - - - 2,000,000 2,000,000 - 2,000,000 TO OPERATING GRANT FUND 99,201 98,178 - - - - - Total: Operating Transfers Out 5,404,000 6,702,559 4,151,071 2,657,697 6,808,768 - 6,808,768 Total: Other Financing Uses 5,404,000 6,702,559 4,151,071 2,657,697 6,808,768 - 6,808,768 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Operating Transfer Out to Capital Projects Fund 657,697 2. Operating Transfer Out to Capital Projects Fund - Revenue Bond 2,000,000 Total Increase 2,657,697$ 2,657,697$ TOTAL OTHER FINANCING USES BUDGET AMENDMENTS To create a new fund that will account for the construction of Bell Memorial Park, City Hall and the Public Safety Facility FY 2013 Actuals Other Financing Uses FY 2014 Amendment Reason To cover budget amendment requests in the Capital Projects Fund 31 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) Contingencies CONTINGENCY - - 158,369 (63,000) 95,369 - 95,369 Total: Contingencies - - 158,369 (63,000) 95,369 - 95,369 Total: Other Costs - - 158,369 (63,000) 95,369 - 95,369 BUDGET AMENDMENT NOTES Account Name DECREASE 1. Contingency (63,000) Total Decrease (63,000)$ (63,000)$ TOTAL OTHER COSTS (CONTINGENCY) BUDGET AMENDMENTS To cover the unexpected costs associated with the two snow storms FY 2013 Actuals Other Costs FY 2014 Amendment Reason 32 CAPITAL PROJECTS FUND The Capital Projects Fund is used to track revenues and expenditures associated with capital construction, acquisition and maintenance. Appropriations in Capital Projects Fund are on a project-length basis and do not expire until the project is complete. According to the City’s budgetary policies, a major capital project generally is defined as an expenditure that has an expected useful life of more than 3 years with an estimated total cost of $50,000 or more, or an improvement/addition to an existing capital asset. (Refer to the following pages.) 33 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) INFRASTRUCTURE MAINTENANCE FEES 66,445 77,180 65,000 - 65,000 22,871 42,129 CRABAPPLE PAVING FUND 10,500 4,200 - - - - - TRAFFIC CALMING - 5,800 - - - - - TREE RECOMPENSE 3,500 20,600 - - - - - LANDFILL USE FEES 84,573 92,727 80,000 - 80,000 27,982 52,018 HYA FEES 7,363 - - - - - - INTEREST REVENUE 7,763 2,867 3,000 - 3,000 790 2,210 INSURANCE PROCEEDS/PUBLIC SAFETY - 10,154 - - - - - OTHER MISC REV/ATLANTA HIDTA STIPEND 1,500 - - - - - - OPERATING TRANSFER IN FROM GENERAL FUND 4,577,670 6,075,090 4,151,071 657,697 4,808,768 - 4,808,768 OPERATING TRANSFER IN FROM CAPITAL GRANT FUND 90,000 - - - - - - PROCEEDS OF SALE OF ASSETS - 13,414 - - - - - Total Revenue 4,849,314 6,302,032 4,299,071 657,697 4,956,768 51,644 4,905,124 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) Mayor & Council LAND ACQUISITION - - - - - - - BUILDINGS/FUTURE CITY FACILITIES 330,584 42,102 36,070 - 36,070 11,497 24,573 Mayor & Council Total 330,584 42,102 36,070 - 36,070 11,497 24,573 General Admin VEHICLES / REPLACEMENT RESERVE - - - 50,000 50,000 - 50,000 General Admin Total - - - 50,000 50,000 - 50,000 Information Technology PROFESSIONAL FEES - - COMPUTER REFRESH 49,266 - - - - - - Information Technology Total 49,266 - - - - - - Police PUBLIC SAFETY COMMUNICATIONS 1,830 35,908 2,162,262 - 2,162,262 2,690 2,159,572 VEHICLES / NEW VEHICLES - - - - - - - VEHICLES / REPLACEMENT RESERVE 276,468 232,517 169,261 206,340 375,601 139,771 235,830 AUTOMATED LICENSE PLATE READERS - - - 39,917 39,917 - 39,917 Police Total 278,298 268,425 2,331,523 246,257 2,577,780 142,461 2,435,319 Fire FIRE STATION IMPROVEMENTS 24,094 25,938 50,974 - 50,974 - 50,974 VEHICLE REPLACEMENT RESERVE 35,586 54,501 1,071,126 57,440 1,128,566 - 1,128,566 ADVANCED LIFE SUPPORT EQUIP 2,032 - - - - - - AED UNITS 32,914 2,648 16,430 - 16,430 - 16,430 MASS NOTIFICATION SIRENS - - 300,000 - 300,000 - 300,000 SCBA CASCADE TRAILER - - - - - - - FIRE SAFETY HOUSE - - - 16,000 16,000 - 16,000 Fire Total 94,626 83,087 1,438,530 73,440 1,511,970 - 1,511,970 Public Works CONSTRUCTION INSPECTORS - - 99,912 - 99,912 - 99,912 GRAVEL ROADS MAINTENANCE 89,383 61,766 249,074 - 249,074 9,595 239,479 STORMWATER MAINTENANCE 157,459 27,197 455,899 - 455,899 42,391 413,508 NPDES PERMIT COMPLIANCE 67,599 51,020 414,480 - 414,480 92 414,388 PAVEMENT MANAGEMENT 705,469 1,938,805 3,331,148 - 3,331,148 1,383,339 1,947,809 PAVEMENT MGMT/CRABAPPLE PAVING FUND - - 21,000 - 21,000 - 21,000 SITE IMPROVEMENTS/PW YARD RELOCATION 9,988 19,000 56,177 - 56,177 700 55,477 INFRASTRUCTURE / TRAFFIC CALMING 7,410 10,156 38,234 - 38,234 - 38,234 INFRASTRUCTURE / RESTRIPING 61,722 82,595 137,219 - 137,219 - 137,219 CAMBRIDGE SCHOOL ZONE EQUIP - 27,500 - - - - - REPLACE SCHOOL ZONE FLASHERS - 526 14,474 88,000 102,474 - 102,474 Revenues Capital Projects Fund FY 2014 FY 2014 FY 2013 Actuals FY 2013 Actuals Expenditures 34 Capital Projects Fund Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) INFRASTRUCTURE / EDGE OF PAVEMENT - - 50,000 - 50,000 - 50,000 INFRASTRUCTURE / BRIDGE REPLACEMENT 569,142 283,317 261,172 - 261,172 - 261,172 INFRASTRUCTURE / SIDEWALKS 14,353 25,102 277,770 200,000 477,770 - 477,770 BETHANY@COGBURN RD INTERSECTION IMPROVMTS 419,628 9,327 102,664 - 102,664 56 102,608 HOPEWELL/FRANCIS/COGBURN INTERSECTION 20,259 54,646 835,874 - 835,874 98,539 737,335 HOPEWELL @ BIRMINGHAM INTERSECTION IMPROVMTS 34,913 54,705 720,383 - 720,383 11,650 708,733 HOPEWELL @ BETHANY BND/BETHANY WAY - 42,917 132,083 - 132,083 - 132,083 FREEMANVILLE @ PROVIDENCE & B'HAM INTERSECTION IMPROVMTS - - 75,000 - 75,000 - 75,000 VEHICLES / NEW VEHICLES - - 40,678 - 40,678 - 40,678 Public Works Total 2,157,325 2,688,579 7,313,241 288,000 7,601,241 1,546,362 6,054,879 Parks & Recreation PROF FEEES/PARKS & REC 15 YEAR COMP PLAN 430 - 24,570 - 24,570 - 24,570 PROF FEES/SIGN PROGRAM - 1,795 13,205 - 13,205 2,780 10,425 PROF FEES/B'HAM PARK MASTER PLAN 24,963 - - - - - - FACILITY R&M/BETHWELL HOUSE RENOVATIONS 4,200 - - - - - - RENTAL LAND & BUILDINGS/FCBOE LEASE 214,580 - - - - - - SITES / PARK LAND ACQUISTION 379,473 950,350 - - - - - SITE IMPROVEMENT/CRABAPPLE CROSSING PARTNERSHIP 153,373 26,979 - - - - - HOPEWELL HOUSE RENOVATIONS - 31,850 627,150 - 627,150 4,550 622,600 PARK & TRAIL EXPANSION 3,360 87,353 1,081,365 - 1,081,365 187,880 893,485 TRAIL PLAN UPDATE 15,000 - - - - - - INFRASTRUCTURE / BELL PARK 10,769 - - - - - - Parks & Recreation Total 806,149 1,098,328 1,746,290 - 1,746,290 195,210 1,551,080 Community Development PROF FEES/HWY 9 MASTER PLAN - - PROF FEES/TDR FEASIBILITY STUDY 29,389 11,180 9,083 - 9,083 - 9,083 ARCHITECTURAL CODE 33,466 1,081 - - - - - FORM BASED CODE/TDR ORDINANCE 580 25,370 2,850 - 2,850 - 2,850 GATEWAY SIGNAGE & HISTORIC MARKERS - - 67,810 - 67,810 400 67,410 SITE IMPROVEMENT/TREE RECOMPENSE - 2,075 34,205 - 34,205 - 34,205 Community Development Total 63,436 39,705 113,948 - 113,948 400 113,548 Unallocated CONTINGENCY - - 125,216 - 125,216 - 125,216 Unallocated Total - - 125,216 - 125,216 - 125,216 Total Expenditures 3,779,684 4,220,227 13,104,818 657,697 13,712,515 1,895,930 11,816,585 TOTAL REVENUES OVER/(UNDER) EXPENDITURES 1,069,630 2,081,805 (8,805,747) - (8,755,747) (1,844,287) (6,911,460) BEGINNING FUND BALANCE 5,809,267 6,878,897 8,960,703 8,960,703 8,960,703 ENDING FUND BALANCE 6,878,897 8,960,703 154,956 204,956 7,116,416 FY 2014 FY 2013 Actuals Expenditures 35 Capital Projects Fund BUDGET AMENDMENT NOTES Account Name REVENUES 1. Operating Transfer in from General Fund 657,697 Total Revenues 657,697$ EXPENDITURES 1. General Admin/Vehicle Replacement Reserve 50,000 2. Police/Vehicle Replacement Reserve 206,340 3. Police/Automated License Plate Readers 39,917 4. Fire/Vehicle Replacement Reserve 57,440 5. Fire/Fire Safety House 16,000 6. Public Works/School Zone Flashers 88,000 7. Public Works/Sidewalk Repair 200,000 Total Expenditures 657,697$ 657,697$ The vehicle fleet in the non-public safety departments is aging to the point that we need to plan for the eventual replacement. TOTAL CAPITAL PROJECTS FUND BUDGET AMENDMENTS Increased to cover the budget amendments explained below Increased to purchase vehicles for the new officers Increased to purchase two readers Increased to purchase a replacement vehicle for the Battalion Chiefs Increased to purchase a fire safety house to enhance our community education efforts on teaching life safety skills This will cover the cost of expanding the sidewalks from Cogburn Elementary and Hopewell Middle north along Cogburn to the trail we built for the bridge which then connects to North Park To purchase school zone flashers for Birmingham Falls Elementary and to replace the flashers for Cogburn Elementary Amendment Reason 36 CAPITAL PROJECTS FUND – REVENUE BOND This is a newly created fund that accounts for capital projects funded by a revenue bond. Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) OPERATING TRANSFER IN FROM GENERAL FUND - - - 2,000,000 2,000,000 - 2,000,000 REVENUE BOND PROCEEDS - - - 10,000,000 10,000,000 - 10,000,000 Total Revenue - - - 12,000,000 12,000,000 - 12,000,000 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 2/11/14 Budget Remaining (after adj) General Government Buildings CITY HALL - - - 3,322,000 3,322,000 - 3,322,000 PUBLIC SAFETY COMPLEX - - - - - - - General Government Buildings Total - - - 3,322,000 3,322,000 - 3,322,000 Parks & Recreation BELL MEMORIAL PARK - - - 8,678,000 8,678,000 - 8,678,000 Parks & Recreation Total - - - 8,678,000 8,678,000 - 8,678,000 Expenditures Total - - - 12,000,000 12,000,000 - 12,000,000 TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - - - - - BEGINNING FUND BALANCE - - - - - ENDING FUND BALANCE - - - - - BUDGET AMENDMENT NOTES Account Name REVENUES 1. Operating Transfer in from General Fund 2,000,000 2. Revenue Bond Proceeds 10,000,000 Total Revenues 12,000,000$ EXPENDITURES 1. General Government Buildings/City Hall 3,322,000 2. Parks & Recreation/Bell Memorial Park 8,678,000 Total Expenditures 12,000,000$ 12,000,000$ TOTAL CAPITAL PROJECTS FUND - REVENUE BOND BUDGET AMENDMENTS Increased to account for the anticipated issuance of a revenue bond Amendment Reason Transfer from General Fund Funding for the future construction of City Hall Funding for the construction of the park to begin within the next few months FY 2013 Actuals FY 2014 Capital Project Fund - Revenue Bond Revenues FY 2013 Actuals FY 2014 Expenditures 37 Page 1 of 2 STATE OF GEORGIA ORDINANCE NO. FULTON COUNTY AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2014 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. BE IT ORDAINED by the City Council of the City of Milton, GA while in a council meeting on March 17, 2014 at 6:00 p.m. as follows: WHEREAS, the City Manager of the City of Milton has presented amendments to the fiscal year 2014 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budget amendments results in a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the amended fiscal year 2014 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget amendment, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s amended fiscal year 2014 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, Page 2 of 2 BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. ADOPTED AND APPROVED this 17th day of March, 2014. CITY OF MILTON, GEORGIA By: ________________________ Mayor Joe Lockwood __________________________ ________________________ Councilmember Karen Thurman Councilmember Burt Hewitt __________________________ ________________________ Councilmember Matt Kunz Councilmember Joe Longoria __________________________ ________________________ Councilmember Bill Lusk Councilmember Rick Mohrig (SEAL) Attest: _______________________________ Sudie AM Gordon, City Clerk