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HomeMy WebLinkAboutAgenda Packet CC - 09/22/2014 - Agenda Packet Joe Lockwood, Mayor CITY COUNCIL Karen Thurman Matt Kunz Bill Lusk Burt Hewitt Joe Longoria Rick Mohrig CITY COUNCIL CHAMBERS City Hall, Suite 107D Monday, September 22, 2014 Regular Council Meeting Agenda 6:00 PM INVOCATION - Patrick Abent, Inner Quest Church, Milton, Georgia. CALL TO ORDER 1) ROLL CALL 2) PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood) 3) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 14-253) 4) PUBLIC COMMENT MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 22 , 2014 Page 2 of 6 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 5) CONSENT AGENDA 1. Approval of the August 23, 2014 Special Called Work Session Minutes. (Agenda Item No. 14-254) (Sudie Gordon, City Clerk) 2. Approval of the September 8, 2014 Regular City Council Meeting Minutes. (Agenda Item No. 14-255) (Sudie Gordon, City Clerk) 3. Approval of the Financial Statements for the Period Ending August, 2014. (Agenda Item No. 14-256) (Stacey Inglis, Assistant City Manager) 4. Approval of a Parks and Recreation Agreement for Outside Providers between the City of Milton and Kim Saunders Yoga, LLC. (Agenda Item No. 14-257) (Jim Cregge, Parks & Recreation Department Director) 5. Approval of a Revision to the Personnel Policy Handbook Regarding Compensation and Benefits. (Agenda Item No. 14-258) (Sam Trager, Human Resources Director) 6. Approval of JAMS Neutral/Mediator Fee Agreement as Part of the Fulton County/Municipalities SDS Dispute Resolution Process. (Agenda Item No. 14-259) (Ken Jarrard, City Attorney) 7. Approval of the Acquisition of 1,849.71 SF of Construction and Maintenance Easement at 15735 Hopewell Road from Murugadoss Kuppuswarny and Kamakshi Jayaraman for a Combined Purchase Price of $3,432. (Agenda Item No. 14-260) (Carter Lucas, Public Works Director) 8. Approval of the Acquisition of 72.90 SF of Right of Way and 322.41 SF of Construction and Maintenance Easement at 15704 Hopewell Road from Kristina Moeller and David Wittler for a Combined Purchase Price of $2,591. (Agenda Item No. 14-261) (Carter Lucas, Public Works Director) 9. Approval of the Acquisition of 0.053 AC of Right of Way and 0.104 AC of Construction and Maintenance Easement at Crabapple Road West of Crabapple Chase Drive from SHF Crabapple, LLC for a Combined Purchase Price of $15,800. (Agenda Item No. 14-262) (Carter Lucas, Public Works Director) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 22 , 2014 Page 3 of 6 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 10. Approval of the Acquisition of 0.084 AC of Right of Way and 0.124 AC of Construction Easement at Branyan Trail and Itaska Walk from SHF Crabapple, LLC for a Combined Purchase Price of $310,000. (Agenda Item No. 14-263) (Carter Lucas, Public Works Director) 11. Approval of the Acquisition of 0.919 AC of Right of Way, 0.027 AC of Construction and Maintenance Easement and 0.46 AC of Construction Easement at Branyan Trail and Itaska Walk from SHF Crabapple, LLC for a Combined Purchase Price of $1,181,146. (Agenda Item No. 14-264) (Carter Lucas, Public Works Director) 12. Approval of the Acquisition of 0.003 AC of Right of Way and 0.064 AC of Construction and Maintenance Easement at 12685 Crabapple Road from William S. Grove, DMD, for a Combined Purchase Price of $20,900. (Agenda Item No. 14-265) (Carter Lucas, Public Works Director) 13. Approval of the Acquisition of 0.028 AC of Construction and Maintenance Easement at 12595 Crabapple Road from TI Crabapple Station for a Combined Purchase Price of $11,000. (Agenda Item No. 14-266) (Carter Lucas, Public Works Director) 14. Approval of a Professional Services Agreement between The City of Milton and Meritage Systems, Inc. for Community Development Management Software. (Agenda Item No. 14-267) (David Frizzell, IT Manager) 6) REPORTS AND PRESENTATIONS 1. Proclamations Recognizing Constitution Week Presented to the Daughters of the American Revolution (Martha Stewart Bulloch and Chestatee River Chapters) and the Sons of the American Revolution (Piedmont Chapter). (Presented by Councilmember Bill Lusk) 2. Presentation of the City of Milton’s Conservation Plan. (Tom Daniels, Ph.D.) 3. Proclamation Recognizing Tom Lowe Day. (Mayor Joe Lockwood) 7) FIRST PRESENTATION (None) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 22 , 2014 Page 4 of 6 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 8) PUBLIC HEARING 1. Consideration of an Ordinance to Adopt Amendments to the Fiscal 2014 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 14-248) (First Presentation at September 8, 2014 Regular Council Meeting) (Stacey Inglis, Assistant City Manager) SECOND PUBLIC HEARING 2. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2015 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 14-249) (Discussed at August 11, 2014 Council Work Session) (Discussed at August 23, 2014 Special Called Work Session) (First Presentation and First Public Hearing at September 8, 2014 Regular Council Meeting) (Chris Lagerbloom, City Manager) 9) ZONING AGENDA 1. Consideration of U14-02 – 14505 Batesville Road, by LRF Milton, LLC – To Operate a Rural Event Facility (Sec. 64-1842). (Agenda Item No. 14-247) (First Presentation at September 8, 2014 Regular Council Meeting) (Kathleen Field, Community Development Director) 2. Consideration of RZ14-05 – To Amend Article VI, Division 23 – CUP (Community Unit Plan) District. (Agenda Item No. 14-189) (First Presentation at July 7, 2014 Regular City Council Meeting) (Discussed at July 14, 2014 City Council Work Session) (Deferred at July 21, 2014 Regular Meeting to September 22, 2014 Regular City Council Meeting) (Kathleen Field, Community Development Director) 3. Consideration of RZ14-06 – To Amend Article VI, Division 24 – NUP (Neighborhood Unit Plan) District. (Agenda Item No. 14-190) (First Presentation at July 7, 2014 Regular City Council Meeting) (Discussed at July 14, 2014 City Council Work Session) (Deferred at July 21, 2014 Regular Meeting to September 22, 2014 Regular City Council Meeting) (Kathleen Field, Community Development Director) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 22 , 2014 Page 5 of 6 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 4. Consideration of RZ14-07 – To Amend Article VI, Division 13 – TR (Townhouse Residential) District. (Agenda Item No. 14-191) (First Presentation at July 7, 2014 Regular City Council Meeting) (Discussed at July 14, 2014 City Council Work Session) (Deferred at July 21, 2014 Regular Meeting to September 22, 2014 Regular City Council Meeting) (Kathleen Field, Community Development Director) 5. Consideration of RZ14-08 – To Amend Article VI, Division 4 – R-2 (Single Family Residential) District. (Agenda Item No. 14-192) (First Presentation at July 7, 2014 Regular City Council Meeting) (Discussed at July 14, 2014 City Council Work Session) (Deferred at July 21, 2014 Regular Meeting to September 22, 2014 Regular City Council Meeting) (Kathleen Field, Community Development Director) 6. Consideration of RZ14-11 – To Amend Chapter 64, Article XXI, of the Zoning Ordinance to Create a Conservation Subdivision Ordinance. (Agenda Item No. 14-268) (Kathleen Field, Community Development Director) 10) UNFINISHED BUSINESS 1. Consideration of an Ordinance to Amend Chapter 2, Article VI, Division 13, Fund Balance Policy – To Modify How the Minimum Fund Balance and Surplus Fund Balance are Determined and to Redefine How Surplus Fund Balance Can be Used. (Agenda Item No. 14-246) (First Presentation at September 8, 2014 Regular Council Meeting) (Stacey Inglis, Assistant City Manager) 2. Consideration of an Ordinance to Adopt Amendments to the Fiscal 2014 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 14-248) (First Presentation at September 8, 2014 Regular Council Meeting) (Public Hearing at September 22, 2014 Regular City Council Meeting) (Stacey Inglis, Assistant City Manager) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 22 , 2014 Page 6 of 6 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 3. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2015 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 14-249) (Discussed at August 11, 2014 Council Work Session) (Discussed at August 23, 2014 Special Called Work Session) (First Presentation and First Public Hearing at September 8, 2014 Regular Council Meeting) (Second Public Hearing at September 22, 2014 Regular City Council Meeting) (Chris Lagerbloom, City Manager) 11) NEW BUSINESS 1. Consideration of a Resolution Appointing a Member to the Parks and Recreation Advisory Board for the City of Milton by Appointing a Member for District 3/Post 2. (Agenda Item No. 14-269) (Mayor Joe Lockwood) 2. Consideration of a Resolution Appointing a Member to the City of Milton Design Review Board At Large. (Agenda Item No. 14-270) (Mayor Joe Lockwood) 3. Consideration of a Resolution Unilaterally Modifying the Sewer Service Map between the City of Milton and Fulton County Pursuant to the Amended Fulton/Milton Sewer Intergovernmental Agreement. (Agenda Item No. 14-271) (Chris Lagerbloom, City Manager) 12) MAYOR AND COUNCIL REPORTS 13) STAFF REPORTS 14) EXECUTIVE SESSION (if needed) 15) ADJOURNMENT (Agenda Item No. 14-272) The minutes were provided electronically HOME OF ' ' T L-: T 0--- �N, ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 12, 2014 FROM: City Manager AGENDA ITEM: Approval of the Financial Statements for the Period Ending August, 2014. MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: XAPPROVED CITY ATTORNEY APPROVAL REQUIRED: O YES CITY ATTORNEY REVIEW REQUIRED APPROVAL BY CITY ATTORNEY PLACED ON AGENDA FOR REMARKS () YES () NOTAPPROVED ( NO (�NO () APPROVED) NOT APPROVED 0 I- z 14 ©,* Your ®:, - Green = *cess PHONE: 678.242.2500 FAX: 678.242.2499 Ory of info@cityofmiltonga.us I www.cityofmiltonga.us WILDLIFE Community I Eth«R 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 To: Honorable Mayor and City Council Members From: Stacey Inglis, Assistant City Manager Date: Submitted on September 12, 2014 for the September 22, 2014 Regular Council Meeting Agenda Item: Financial Statements for Period 11 – August 2014 Overview and Financial Highlights: General Fund Revenue collections for the General Fund are 9.94% over what is anticipated for the eleventh period of the fiscal year. The 9.94% variance can be attributed to the higher than anticipated collection of motor vehicle tax and local option sales tax for this period. Total expenditures to-date are $17,855,705 and are 5.45% less than expected for this period of the fiscal year. Capital Project Fund Expenditures within this fund continue to occur on a project-by-project basis. With a total project expenditure budget of $13,744,324, capital expenditures-to-date total $3,834,477.75. 1 City of Milton STATEMENT OF REVENUES & EXPENDITURES General Fund For the Period Ending August 2014 Actual Budgeted Variance over/(under)Actual Budgeted Variance over/(under) Property Tax 8,344,000 (9,673) - (9,673) 216,061 289,284 (73,223) Motor Vehicle Tax 700,000 89,960 58,333 31,626 844,979 700,000 144,979 Intangible Tax 250,000 17,231 20,833 (3,603) 148,895 208,333 (59,438) Real Estate Transfer Tax 75,000 7,927 6,250 1,677 61,680 62,500 (820) Franchise Fees 1,800,000 27,431 27,431 - 1,402,104 1,410,000 (7,896) Local Option Sales Tax 7,000,000 692,813 583,333 109,479 6,326,522 5,833,333 493,189 Alcohol Beverage Excise Tax 285,000 25,808 23,750 2,058 244,503 237,500 7,003 Business & Occupation Tax 605,000 3,088 - 3,088 669,039 605,000 64,039 Insurance Premium Tax 1,600,000 - - - - - - Financial Institution Tax 33,000 - - - 35,172 33,000 2,172 Penalties & Interest 30,000 265 83 182 38,917 27,037 11,880 Alcohol Beverage Licenses 135,000 - - - 138,600 135,000 3,600 Other Non-Business Permits/Licenses 15,686 3,128 442 2,686 30,748 14,462 16,286 Zoning & Land Disturbance Permits 152,329 26,198 - 26,198 292,370 139,635 152,735 Building Permits 400,000 53,239 33,333 19,906 423,212 366,667 56,546 Intergovernmental Revenue 1,711 - - - 1,711 1,568 143 Other Charges for Service 439,661 54,753 7,039 47,714 563,897 403,023 160,875 Municipal Court Fines 481,600 66,254 40,000 26,254 533,276 441,467 91,809 Interest Earnings 14,500 2,006 208 1,798 19,822 13,292 6,531 Contributions & Donations 1,188 - 91 (91) 2,357 1,089 1,268 Other Revenue 29,540 1,346 2,462 (1,116) 48,257 27,922 20,335 Other Financing Sources 64,000 22,297 22,297 - 36,761 36,761 - Total Revenues 22,457,215 1,084,069 825,886 258,183 12,078,883 10,986,872 1,092,011 Actual Budgeted Variance over/(under)Actual Budgeted Variance over/(under) Mayor and Council 166,576 8,454 9,532 (1,078) 130,767 139,277 (8,509) City Clerk 188,574 15,149 13,845 1,304 154,602 172,784 (18,182) City Manager 556,713 34,087 30,236 3,851 469,043 486,789 (17,746) General Administration 37,794 2,645 1,722 923 35,808 36,072 (264) Finance 367,595 24,336 21,569 2,766 328,273 331,041 (2,767) Legal 230,000 36,560 - 36,560 234,980 230,000 4,980 Information Technology 614,657 38,695 27,762 10,933 469,445 543,061 (73,617) Human Resources 331,108 17,873 18,197 (324) 224,165 259,211 (35,046) Risk Management 195,015 39,918 27,440 12,478 180,361 175,355 5,006 General Government Buildings 436,678 30,356 36,390 (6,033) 364,670 430,644 (65,974) Public Information & Marketing 254,541 13,929 12,702 1,227 176,155 179,842 (3,687) Municipal Court 246,985 22,464 17,391 5,073 223,494 223,084 410 Police 3,420,814 249,710 232,759 16,952 2,746,583 3,017,602 (271,019) Fire 5,408,188 352,630 397,968 (45,338) 4,413,607 4,763,197 (349,590) EMS Operations - - - - - - - Public Works 1,833,009 79,734 86,033 (6,299) 1,495,426 1,544,075 (48,649) Parks & Recreation 990,634 17,251 20,486 (3,235) 682,679 744,455 (61,776) Community Development 1,096,848 74,359 78,364 (4,005) 900,054 982,020 (81,966) Economic Development 79,285 2,926 2,996 (70) 74,198 74,448 (250) Debt Service - Capital Lease Payment 90,770 - - - 90,769 90,769 - Operating Transfers to Other Funds 4,935,793 455,169 455,169 - 4,460,624 4,460,624 - Operating Reserve 95,369 - - - - - - Total expenditures 21,576,946 1,516,245 1,490,560 25,685 17,855,705 18,884,350 (1,028,645) Net Income/(Loss)880,269 (432,176)(5,776,821) Fund Balance - Beginning 9,489,374 9,489,374 Fund Balance - Ending 10,369,643 3,712,553 Revenues Annual Budget Current Month Year-to-Date Operating Expenditures Annual Budget Current Month Year-to-Date 2 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Earth Day Vendor Fee 1,300$ -$ 1,755$ 455$ Interest Revenues 40 3 20 (20) Crabapple Fest Sponsor 7,500 16,500 20,000 12,500 Earth Day Sponsor 4,000 - 3,875 (125) Concert Sponsor 500 - - (500) Mayor's Run Sponsor 2,000 - 500 (1,500) Donations/Better World Books - - - - T-shirt Sales - - - - Mayor's Run Reg. Fees 1,500 - 447 (1,053) Roundup Food Sales - - - - Total revenues 16,840$ 16,503$ 26,597$ 9,757$ EXPENDITURES Current: Special Events 65,095$ 1,572$ 64,571$ 524$ Total Expenditures 65,095$ 1,572$ 64,571$ 524$ OTHER FINANCING SOURCES (USES) Transfers in from Hotel/Motel Tax Fund 35,000$ 619$ 35,619$ 619$ Total other financing sources and uses 35,000$ 619$ 35,619$ 619$ Net change in fund balances (13,255)$ (2,355)$ Fund balances - beginning 37,898 37,898 Fund balances - ending 24,643$ 35,543$ City of Milton Special Events Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2014 3 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Cash Confiscations/State Funds -$ -$ -$ -$ Cash Confiscations/Fed Funds/US Marshal - - - - Cash Confiscations/HIDTA - 17,847 46,865 46,865 Interest Revenues/State Funds - 2 26 26 Interest Revenues/Federal Funds - 4 34 34 Realized Gain on Investments/State Funds - - - - Budgeted Fund Balance - - - - Total revenues -$ 17,853$ 46,925$ 46,925$ EXPENDITURES Current: Police 18,000$ -$ 11,025$ 6,975$ Total Expenditures 18,000$ -$ 11,025$ 6,975$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ -$ Total other financing sources and uses -$ -$ -$ -$ Net change in fund balances (18,000)$ 35,900$ Fund balances - beginning 125,504 125,504 Fund balances - ending 107,504$ 161,404$ City of Milton Confiscated Assets Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2014 4 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Wireless 911 Fees 800,000$ 37,078$ 657,579$ (142,421)$ Interest Revenue 200 57 299 99 Total revenues 800,200$ 37,135$ 657,878$ (142,322)$ EXPENDITURES Current: Public Safety 1,117,262$ 1,310$ 773,786$ 343,476$ Total Expenditures 1,117,262$ 1,310$ 773,786$ 343,476$ OTHER FINANCING USES Unallocated -$ -$ -$ -$ Total other financing sources and uses -$ -$ -$ -$ Net change in fund balances (317,062)$ (115,908)$ Fund balances - beginning 768,794 790,699 Fund balances - ending 451,732$ 674,791$ City of Milton E-911 Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2014 5 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Intergovernmental Revenues SAFER Grant -$ -$ -$ -$ Bulletproof Vest Program - - - - Byrne-JAG Grant - - - - GDCC Mini Grants - - - - GEMA Grant - - - - FRESH Grant - - 20,000 20,000 Interest Revenues - 2 8 8 Total revenues -$ 2$ 20,008$ 20,008$ EXPENDITURES Current: General Administration -$ -$ -$ - Police - - - - Fire - - - - Parks & Recreation - - 20,000 (20,000) Total Expenditures -$ -$ 20,000$ (20,000)$ Excess of revenues over expenditures - 2 8 8 OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ -$ Total other financing sources and uses -$ -$ -$ -$ Net change in fund balances - 8 Fund balances - beginning - - Fund balances - ending -$ 8$ City of Milton Operating Grant Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2014 6 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Taxes Hotel/Motel Taxes 55,000$ 6,575$ 55,619$ 619$ Total revenues 55,000$ 6,575$ 55,619$ 619$ OTHER FINANCING SOURCES/(USES) Transfers out to General Fund 20,000$ 5,957$ 20,000$ -$ Transfers out to Special Events Fund 35,000 619 35,619 619 Total other financing sources and uses 55,000$ 6,575$ 55,619$ 619$ Net change in fund balances - - Fund balances - beginning - - Fund balances - ending -$ -$ City of Milton Hotel/Motel Tax Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2014 7 Original Budgeted Amounts Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Charges for Service Infrastructure Maintenance Fee 65,000$ 65,000$ 5,061$ 71,795$ 6,795$ Sidewalk Replacement Account - - - 19,800 19,800 Crabapple Paving Fee - - - 5,250 5,250 Traffic Calming - - - - - Tree Recompense - - - - - Landfill Host Fees 80,000 80,000 84,855 4,855 HYA Fees - - 7,808 7,808 Interest Revenue 3,000 3,000 85 1,923 (1,077) Realized Gain or Loss on Investments - - - - - Insurance Proceeds/Public Safety - - - - - Insurance Proceeds/Public Works - - - - - Atlanta HIDTA Stipend - - - - - Capital Lease Proceeds - - - - - Total revenues 148,000 148,000 5,147$ 191,432$ 43,432$ EXPENDITURES Capital Outlay City Council 36,070$ 36,070$ 6,380$ 28,129$ 7,941$ General Admin - 50,000 - - 50,000 Finance - - - - - IT - - - - - Police 2,331,523 2,604,805 156,982 430,603 2,174,202 Fire 1,438,530 1,511,970 24,721 236,394 1,275,576 Public Works 7,313,241 7,681,241 61,262 2,639,177 5,042,064 Parks & Recreation 1,746,290 1,746,290 70,221 496,195 1,250,095 Community Development 113,948 113,948 10 3,980 109,968 Total Capital Outlay 12,979,602$ 13,744,324$ 319,576$ 3,834,478$ 9,909,846$ Excess of revenues over expenditures (12,831,602) (13,596,324) (314,429) (3,643,046) (9,866,415) OTHER FINANCING SOURCES/(USES) Transfers in from General Fund 4,151,071$ 4,915,793$ 455,169$ 4,460,624$ (455,169)$ Unallocated (125,216) (125,216) - - 125,216 Proceeds of Sale of Assets - - 300 300 Budgeted Fund Balance - - - - - Total other financing sources and uses 4,025,855 4,790,577 455,169 4,460,924 (329,653) Net change in fund balances (8,805,747) (8,805,747) 817,878 Fund balances - beginning 8,960,703 8,960,703 8,960,703 Fund balances - ending 154,956$ 154,956$ 9,778,581$ City of Milton Capital Project Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2014 8 Original Budgeted Amounts Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Intergovernmental Revenues GDOT Crabapple Streetscape 500,000$ 500,000$ -$ -$ (500,000)$ GDOT TAP (Big Creek Greenway)- 200,000 - 11,377 (188,623) LMIG Funds - 275,873 - 275,873 0 GDOT HPP Funds 7,262,878 7,262,878 - 60,362 (7,202,516) MARTA Grant 177,355 177,355 - - (177,355) SR 9 @ Bethany Bend Grant 60,000 60,000 - 42,274 (17,726) GDOT-Signage/Landscaping 4,062 4,062 - - (4,062) Trail Connection to Big Creek Greenway - 30,000 - 30,000 - Interest Revenues 800 800 34 310 (490) Total revenues 8,005,095$ 8,510,968$ 34$ 420,197$ (8,090,771)$ EXPENDITURES Capital Outlay Unallocated -$ -$ -$ -$ -$ Public Safety - - - Public Works 8,682,362$ 9,208,235$ 6,754$ 709,054$ 8,499,181$ Community Development 7,190 7,190 - - 7,190 Total Capital Outlay 8,689,552$ 9,215,425$ 6,754$ 709,054$ 8,506,371$ Excess of revenues over expenditures (684,457) (704,457) (6,720) (288,856) 415,601 OTHER FINANCING SOURCES (USES) Transfers out to General Fund (20,000)$ -$ -$ -$ -$ Total other financing sources and uses (20,000)$ -$ -$ -$ -$ Net change in fund balances (704,457) (704,457) (288,856) Fund balances - beginning 705,087 705,087 705,087 Fund balances - ending 630$ 630$ 416,230$ City of Milton Capital Grant Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2014 9 Original Budgeted Amounts Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) EXPENDITURES Capital Outlay General Government Buildings -$ 3,322,000$ -$ 945,650$ 2,376,350$ Parks & Recreation - 8,678,000 156,900 156,900 8,521,100 Total Capital Outlay -$ 12,000,000$ 156,900$ 1,102,550$ 10,897,450$ Excess of revenues over expenditures - (12,000,000) (156,900) (1,102,550) 10,897,450 OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ 2,000,000$ -$ -$ (2,000,000)$ Revenue Bond Proceeds - 10,000,000 - - 10,000,000 Total other financing sources and uses -$ 12,000,000$ -$ -$ 8,000,000$ Net change in fund balances - - (1,102,550) Fund balances - beginning - - - Fund balances - ending -$ -$ (1,102,550)$ City of Milton Capital Projects Fund - Revenue Bond Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2014 10 HOMEOF' P�E7 �QI.W 13Y C>F ; !Fr- 'K, GEORGIA' Lj*' ON% F,STAIiLISHED 1006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 8, 2014 FROM: City Manager AGENDA ITEM: Approval of a Parks and Recreation Agreement for Outside Providers between the City of Milton and Kim Saunders, LLC. MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: )(APPROVED CITYA TTORNEY APPROVAL REQUIRED: OYES CITY ATTORNEY REVIEW REQUIRED: P, YES APPROVAL BY CITY ATTORNEY KAPPROVED PLACED ON AGENDA FOR: z q -z,2—,4 REMARKS you PHONE: 678.242.2500 9 FAX: 678.242.2499 info@cityofmiltonga.us I www.cRyofmlltongams W11 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 () NOT APPROVED (} NO {) NO O NOTAPPROVED Community ..1'r �.UL -�:., F t[:errifie� # ron'�bo (.iry of <e 0 To: Honorable Mayor and City Council Members From: Jim Cregge, Director of Parks and Recreation Date: Submitted on September 8, 2014 for the September 22, 2014 Regular Council Meeting Agenda Item: Approval of a Parks and Recreation Agreement for Outside Providers between The City of Milton and Kim Saunders Yoga, LLC ____________________________________________________________________________ Department Recommendation: Staff is recommending the Approval of a Parks and Recreation Agreement for Outside Providers between The City of Milton and Kim Saunders Yoga, LLC. Executive Summary: This is a renewal of an existing and successful program here in the City. Kim Saunders Yoga, LLC provides adult recreational programming through a variety of yoga classes. Last year, this program was named the Best Yoga Studio for Best Self Atlanta Magazine. Yoga classes are offered at the Bethwell Community Center and at several local schools. Funding and Fiscal Impact: The class pricing will be $130.00 for a 10 week session. This contract offers a 20% commission on registration to the City. Alternatives: If this contract is not approved, we will have to quickly identify an alternate program provider or discontinue Yoga classes in 2014. Page 2 of 2 Legal Review: Paul Higbee – Jarrard & Davis, March 5, 2013 (Contract Template) Concurrent Review: Chris Lagerbloom Attachment(s): 1) Parks and Recreation Department Agreement for Outside Providers between The City of Milton and Kim Saunders Yoga, LLC. HOME OF ` ' MILTON) ESTABLISHED 2006 CITY OF MILTON PARKS & RECREATION DEPARTMENT AGREEMENT FOR OUTSIDE PROVIDERS THIS IS AN AGREEMENT, made this day of , 2014, between: THE CITY OF MILTON, a municipal corporation organized and operating under the laws of the State of Georgia, with a business address of 13000 Deerfield Parkway, Suite 107 A, MILTON, Georgia 30004, hereinafter referred to as the "CITY." and KIM SAUNDERS YOGA, LLC hereinafter referred to as "PROVIDER". CITY and PROVIDER may hereinafter collectively be referred to as "the Parties". In consideration of the mutual obligations of the Parties and for good and valuable consideration, the adequacy and receipt of which are hereby acknowledged, the Parties agree as follows: ARTICLE 1.0 PROVIDER's Services and Responsibilities 1.1 PROVIDER shall conduct services generally described as Art Classes at the following location: Bethwell Community Center, 2695 Hopewell Road, Milton GA 30004; Hopewell Middle School, 13060 Cogburn Road, Milton, GA 30004; Northwestern Middle School, 12805 Birmingham Hwy, Milton GA 30004; Cogburn Woods Elementary School, 13080 Cogburn Road, Milton GA 30004; Birmingham Falls Elementary School, 14865 Birmingham Hwy, Milton GA 30004. 1.2 The PROVIDER's services shall be performed during the days and hours described in Exhibit "A," attached hereto and incorporated herein by reference. 1.3 The PROVIDER and The Director of the Parks & Recreation Department or his designee, hereinafter referred to as the "DEPARTMENT", will agree upon program schedules. PROVIDER agrees to submit a Program Request Form to the Coordinator for each program being proposed eight (8) weeks prior to the beginning of each session. 1.4 The fees charged to each participant will be as described in Exhibit "A" for residents of MILTON & ALPHARETTA and a surcharge of 50% more for non-residents of MILTON & ALPHARETTA. The entire balance of this surcharge for non-residents shall be paid to the CITY. ©*Yours *** PHONE: 678.242.25001 FAX: 678.242.2499 „., oeel! * Certified* t0 ' City„ f ' info@cityofmiltonga.us I www.cityofmiltonga.us Y Erhia j 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 'B`` Document 1.5 The PROVIDER warrants to CITY that it is not insolvent, it is not in bankruptcy proceedings or receivership, nor is it engaged in or threatened with any litigation or other legal or administrative proceedings or investigations of any kind which would have an adverse effect on its ability to perform its obligations under this Agreement. 1.6 The PROVIDER agrees that it shall be solely responsible for all costs and/or expenses associated with, or as a result of its operation under this Agreement. The PROVIDER stipulates and certifies that it is qualified to provide the programs it is hired to provide, maintains the education and required licenses or permits necessary to provide the programs, and shall continue to maintain such licenses or permits during the term of this Agreement. 1.7 This Agreement is considered a non-exclusive Agreement between the Parties. The CITY shall have the right to purchase the same kind of services to be provided by the PROVIDER from other sources during the term of this Agreement. The PROVIDER is not precluded from providing the same or similar services for other parties so long as such other engagements do not interfere with the PROVIDER'S provision of services to the CITY. 1.8 The DEPARTMENT must approve any promotional material, flyers, and posters advertising the programs prior to its release. The following content and topics shall specifically be prohibited. sexually explicit materials, profanity, child pornography, alcoholic beverages, tobacco products, adult movies, adult book/video stores, adult entertainment establishments, massage parlors, pawn shops, and tattoo parlors or shops. 1.9 The PROVIDER shall not promote any privately owned business in a CITY park/facility or solicit any participant in a CITY park/facility activity for any privately owned business. The PROVIDER may not use said facilities to conduct personal business including workshops, clinics, seminars, camps, or any other activities that are outside the scope of service described in (Exhibit "A"). It is further understood that such action(s) may result in immediate termination of the Agreement and the forfeiture of all compensation due to the PROVIDER. 1.10 The PROVIDER shall abide by the policies, procedures, rules and regulations of the DEPARTMENT, the CITY, and the FULTON COUNTY BOARD OF EDUCATION as promulgated from time to time. PROVIDER understands and agrees that the DEPARTMENT shall have first priority for use of CITY facilities, notwithstanding any other provisions of this Agreement 1.11 All assistants, substitutes, and subcontractors utilized by the PROVIDER must have prior written approval of the DEPARTMENT. 1.12 PROVIDER shall provide necessary supervisory personnel to ensure that the participants of the programs obey all applicable policies, procedures, Rules and Regulations. Document 1. 13 The DEPARTMENT or CITY may require that the PROVIDER not be permitted to utilize specific assistants, substitutes, or subcontractors of PROVIDER who have failed to follow any policies, procedures, rules or regulations applicable to the use of the facility. 1.14 Although the CITY shall not control the PROVIDER's techniques, methods, procedures, or sequence of instruction, the PROVIDER will comply with the CITY's and DEPARTMENT's policies, rules, regulations and procedures, as well as those of the FULTON COUNTY BOARD OF EDUCATION, and shall not interfere with their operation, nor harm or damage the equipment or facilities afforded to PROVIDER for his/her programs, nor otherwise disrupt the other on-site activities being offered at such public facilities. 1.15 The PROVIDER also acknowledges that he or she is primarily responsible for the conduct of the participants in all programs under the PROVIDER's charge. 1.16 If the PROVIDER will be providing services directly with minor children without parental supervision, the PROVIDER shall, prior to commencing services under this Agreement, comply with the CITY's policy regarding criminal background screening. The CITY will furnish the PROVIDER with a background release form (Exhibit "B") for all the provider's counselors, coaches, volunteers, subcontractors, employees or any other individuals that will come in contact with a child, at the PROVIDER's sole expense. A Consent and Release Form to conduct a criminal background must be executed by any of PROVIDER's employees or any individual who will come in contact with a child at the CITY through PROVIDER or at PROVIDER's direction, such form authorizing the CITY to conduct a search of each such individual's criminal background. The result of such inquiry may be deemed acceptable by the CITY in its sole and complete discretion, and the CITY may reject any individual from participating in any program based upon such results. If the PROVIDER has recently had a background screening conducted by another agency, the CITY, at its sole discretion, may accept that background screening and waive the requirement of a new background screening. PROVIDER and its employees must also execute a Waiver and Release of Liability holding the CITY and FULTON COUNTY BOARD OF EDUCATION harmless. 1.17 The CITY shall require all participants in all programs to sign a Waiver and Release of Liability. ARTICLE 2.0 Equipment & Materials 2.1 All program materials and equipment needed or pertaining to the above stated programs will be provided by the PROVIDER at his/her own cost and expense. However, Document PROVIDER may require participants to obtain certain materials required in the programs by providing a list of such materials (with approximate costs) to the participants. If PROVIDER makes such materials available to participants, they must be sold at PROVIDER's cost. All equipment provided by the PROVIDER shall be used in strict accordance with equipment manufacturer's instructions and in accordance with all applicable laws. PROVIDER shall coordinate storage of goal posts with the principal of the school located at the facility. 2.2 The sale of merchandise is restricted to those materials utilized in and for the programs. Fundraising activities conducted by the PROVIDER will not be permitted. The PROVIDER shall obtain the CITY's approval of any merchandise to be sold prior to its distribution or sale. 2.3 The CITY will provide no storage space to the PROVIDER, unless otherwise mutually agreed upon in a separate written agreement. 2.4 Any supplies or equipment left at the facility will be the responsibility of the PROVIDER. The CITY will not be responsible for any lost, stolen, or broken equipment or supplies. 2.5 The PROVIDER shall inspect the premises and equipment offered to him/her for his/her proposed activity and if he or she finds anything wrong with the premises or equipment before each program commences that cannot be corrected immediately by the DEPARTMENT, the program shall be canceled and the matter reported to the DEPARTMENT for correction. If the PROVIDER elects to hold his/her programs in the facility provided, it will be presumed that the PROVIDER has inspected the premises and facilities and equipment provided for such programs and has accepted same as being safe and suitable for the use intended. ARTICLE 3.0 Program Size Minimums: 3.1 ACTIVE: Program sizes shall meet the minimum numbers of participants for each program as designated in Exhibit "A." ARTICLE 4.0 Compensation and Method of Payment 4.1 In consideration of the releases and indemnities contained herein and of the PROVIDER's services in connection with the programs and activities described herein, the CITY shall be entitled to 20% of the registration fees paid by all program participants to the PROVIDER, and the PROVIDER shall be entitled to 80% of such fees paid, exclusive of the 50% non-resident surcharge. The 50% non-resident surcharge is fully payable to the CITY and shall not be included in PROVIDER's gross income calculation. PROVIDER shall be entitled to retain all non -registration fees paid by participants to Document PROVIDER, i.e. PROVIDER membership fees and costs for uniforms and pictures to participants. 4.2 The PROVIDER agrees to collect all fees from participants, and the PROVIDER agrees to provide CITY with schedules of fees to be charged to participants in conformance with Exhibit "A". It is agreed that the PROVIDER's sole obligation shall be to collect the fees from the participants and to remit the 20% of the fees collected as well as all 50% non-resident surcharge amounts to the CITY with a pay -out report of all monies collected. Payment will be made to the CITY within fourteen (14) business days of the end of each month or session or pram, whichever occurs first. 4.3 It is the responsibility of the PROVIDER to pay all applicable local, state, and federal taxes associated with this Agreement, and to acquire and pay for all necessary permits, licenses, and insurance required for the execution of this Agreement. ARTICLE 5.0 Independent PROVIDER 5.1 This Agreement does not create an employee/employer relationship between the Parties. It is the intent of the Parties that the PROVIDER is an independent contractor under this Agreement and not a CITY employee for all purposes, including but not limited to, the application of the Fair Labor Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the provisions of the Internal Revenue Code, The State Workers Compensation Act, and the State unemployment insurance law. The PROVIDER shall retain sole and absolute discretion in the judgment of the manner and means of carrying out PROVIDER's activities and responsibilities hereunder. The PROVIDER agrees that it is a separate and independent enterprise from the CITY, that it had full opportunity to find other business, that it has made its own investment in its business, and that it will utilize a high level of skill necessary to perform the work required hereunder. This Agreement shall not be construed as creating any joint employment relationship between the PROVIDER and the CITY and the CITY will not be liable for any obligation incurred by PROVIDER, including but not limited to unpaid minimum wages or overtime premiums. 5.2 PROVIDER warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the PROVIDER to solicit or secure this Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual or firm any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of this provision, the CITY shall have the right to terminate the Agreement without liability at its discretion, to deduct from the contract price, or otherwise recover the full amount of such fee, commission, percentage, gift or consideration. Document ARTICLE 6.0 Insurance 6.1 PROVIDER shall not provide any service until all insurance required under this paragraph has been obtained and approved by the CITY. 6.2 Certificates of Insurance. Certificates of Insurance reflecting evidence of the required insurance shall be filed with the CITY prior to the commencement of this Agreement. These Certificates shall contain a provision that coverages afforded under these policies will not be cancelled until at least forty-five days (45) prior written notice has been given to the CITY. Policies shall be issued by companies authorized to do business under the laws of the State of Georgia. Financial Ratings must be not less than "A -VI" in the latest edition of "Best Key Rating Guide", published by A.M. Best Guide. 6.3 Insurance shall be in force until the obligations required to be fulfilled under the terms of the Agreement are satisfied. In the event the insurance certificate provided indicated that the insurance shall terminate and lapse during the period of this Agreement, then in that event, the PROVIDER shall furnish, at least thirty (30) days prior to the expiration of the date of such insurance, a renewed Certificate of Insurance as proof that equal and like coverage for the balance of the period of the Agreement and extension thereunder is in effect. The PROVIDER shall not provide any service pursuant to this Agreement unless all required insurance remains in full force and effect. 6.4 Commercial General Liability insurance to cover liability bodily injury and property damage. Exposures to be covered are: premises, operations, products/completed operations, and certain contracts. Coverage must be written on an occurrence basis, with the following limits of liability: $1,000,000 Combined Single Limit — each occurrence $2,000,000 Combined Single Limit — general aggregate $1,000,000 Personal Injury $1,000,000 Products/Completed Operations Aggregate PROVIDER shall have its insurer name the City of MILTON as an additional insured on its General Liability policy. 6.5 Worker's Compensation insurance shall be maintained during the life of this Agreement to comply with the statutory limits for all employees, and in the case any work is sublet, the PROVIDER shall require the subcontractor(s) similarly provide Workers Compensation Insurance for all the latter's employees unless and until such employees are covered by the protection afforded by the PROVIDER. The PROVIDER and his subcontractors shall maintain during the life of this Agreement Employers Liability Insurance. The following limits must be maintained: Document A. Workers Compensation Statutory B. Employer's Liability $100,000 each accident $500,000 Disease -policy limit $100,000 Disease -each employee If PROVIDER or its subcontractor claims to be exempt from this requirement, PROVIDER shall provide CITY proof of such exemption along with a written request for CITY to exempt PROVIDER, written on PROVIDER or subcontractor's letterhead. 6.6 PROVIDER shall also maintain Auto Liability and Directors and Officers insurance with limits reasonably acceptable to CITY during the term of this Agreement. 6.7 The CITY and the Fulton County Board of Education shall each be named as an additional insured and loss payee on all policies required by this Agreement. ARTICLE 7.0 Term and Termination 7.1 After a two (2) month trial period, the programs will be evaluated by the DEPARTMENT, and the remainder of this Agreement will either be terminated or continue in full force and effect. If at any time after the two (2) month evaluation, program enrollment should fall below the required minimum, the PROVIDER will be allotted four (4) weeks to bring enrollment up to the required minimum. The programs will be reevaluated and execution or termination of the contract will be determined by the DEPARTMENT. 7.2 The term of this Agreement shall commence upon the date of execution hereof and shall remain in effect for a period of one (1) year from the date of execution of this Agreement by the CITY, unless terminated sooner as provided in this Article. Renewal of this Agreement beyond the one (1) year term shall require the mutual written agreement of the CITY and PROVIDER. 7.3 This Agreement may be terminated by the CITY for convenience upon giving of at least thirty (30) days prior written notice of termination to the PROVIDER at the PROVIDER's address set forth herein at the sole and exclusive discretion of the CITY. This Agreement may be terminated by the City immediately by written notice to PROVIDER upon any willful, reckless, or grossly negligent act or omission by PROVIDER or any of its officers, agents, employees, or volunteers. 7.4 This Agreement may be terminated by PROVIDER upon giving at least thirty (3 0) days written notice of termination to the CITY. 7.5 PROVIDER must notify the DEPARTMENT in writing of any program cancellations at least ten (10) business days prior to the scheduled cancellation. Document 7.6 CITY reserves the right to cancel or reschedule any of the PROVIDER's programs, in the case of scheduling conflicts or other emergencies, as determined by the DEPARTMENT. ARTICLE 8.0 Indemnification 8.1 PROVIDER agrees to indemnify and hold harmless the CITY and the FULTON COUNTY BOARD OF EDUCATION, their trustees, elected and appointed officers, agents, servants and employees, from and against any and all claims, demands, or causes of action of whatsoever kind of nature, and the resulting losses, costs, expenses, reasonable attorneys' fees, including paralegal fees, liabilities, damages, orders, judgments, or decrees, sustained by the CITY, the FULTON COUNTY BOARD OF EDUCATION, or any third party arising out of, or by reason of, or resulting from the will full or negligent acts, errors, or omissions of the PROVIDER or its agents, officers, volunteers or employees. 8.2 The Parties understand and agree that the covenants and representations relating to this indemnification provision shall survive the term of this Agreement and continue in full force and effect as to the PROVIDER's responsibility to indemnify. ARTICLE 9.0 Americans With Disabilities Act 9.1 PROVIDER shall not discriminate against any person in its operation and activities in its use or expenditure of the funds or any portion of the funds provided by this Agreement and shall affirmatively comply with all applicable provisions of the Americans With Disabilities Act ("ADA"), in the programs while providing any services funded in whole or in part by the CITY, including Titles I and II of the ADA and all applicable regulations, guidelines, and standards. 9.2 PROVIDER's decisions regarding the delivery of services under this Agreement shall be made without regard to or consideration of race, age, religion, color, gender, sexual orientation, national origin, marital status, physical or mental disability, political affiliation, or any other factor which cannot be lawfully or appropriately used as a basis for delivery of service. 9.3 PROVIDER in accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, the Provider agrees that, during perforinance of this Agreement, Provider, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, Provider agrees to comply with all applicable implementing Document regulations and shall include the provisions of this Section IV(R) in every subcontract for services contemplated under this Agreement. ARTICLE 10.0 Miscellaneous 10.1 No modification, amendment, or alteration of the terms and conditions contained shall be effective unless contained in a written document executed with the same formality and equal dignity herewith. 10.2 This Agreement is non -transferable or assignable, and PROVIDER agrees not to transfer or assign the performance of services called for in the Agreement. 10.3 This Agreement sets forth the full and complete understanding of the Parties as of the effective date, and supersedes any and all negotiations, agreements, and representations made or dated prior to this Agreement. 10.4 The PROVIDER shall pay reasonable attorney's fees to the City should the City be required to incur attorney's fees in enforcing the provisions of this Agreement. 10.5 Time is of the essence of this Agreement. 10.6 Each of the individuals who executes this Agreement agrees and represents that he is authorized to execute this Agreement on behalf of the respective entity. Accordingly, the City and PROVIDER both waive and release any right to contest the enforceability of this Agreement based upon the execution and/or approval thereof. 10.7 Nondiscrimination: In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, the PROVIDER agrees that, during performance of this Agreement, Consultant, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, PROVIDER agrees to comply with all applicable implementing regulations and shall include the provisions of this Section in every subcontract for services contemplated under this Agreement. Document IN WITNESS OF THE FOREGOING, the Parties have set their hands and seal the day and year first written above. ATTEST: SUDIE GORDON, CITY CLERK WITNESS: K L� l GL G z7 20/� �o ./j 16V, CITY: BY: JOE LOCKWOOD, MAYOR PROVInFR• BY: C KIM S ERS, PRESIDENT [AFFIX CORPORATE SEAL] EXHIBIT 66A99 PROGRAM REQUEST FORM Individuals Interested In proposing their programs and services must complete and return this form attached to the Letter of Interest. This Information will be used for consideration of program proposals. Use one form per program. Name of Program: Lift Yoga Participant Ages: 5-75 Day/s of the week program is offered: Monday - Saturday. Lift Yoga Milton September 8 through December 2014 Schedule 8-8:45am *Tabata - Michelle 9-10:15am Yoga Sculpt — Marie 10:30-11-30a Barre/Pilates — Michelle Tuesday: 9:-10:15am BodyArt — Kim 10:30-11-45am All Levels Yoga — Marie 5:15-6:15pm Barre/Pilates- Michelle 6-.30-7-.45pm Free Community Yoga (donations accepted) Wednesday 8-8:45am *Tabata — Michelle 9-10:15am Yoga Sculpt — Marie 3:45-4-45pm Grounded Yoga — Marie 5-6:15pm Young Teen Yoga — Marie 6:30-7:30pm Hour of Power - Marie Thursday: 9:00-10:15am BodyArt — Irina 10-30-11-45am Yin Yoga — Irina 5:15-6-.15pm Barre/Pilates - Michelle 6:30-7:30pm Kripalu Yoga - Lisa Friday: 8:30-9:30 Barre/Pilates — Michelle 10-11: 1 5am Friday Flow - Kim Saturday: 9-10:15am BodyArt — Claudia/Jane 10:30-11:45a m Weekend Wind Down Instructors Rotate Program Fee: $15 drop-in; $130 for 10 classes Program Enrollment: Minimum 3 Maximum 25 Materials to be supplied by participants: _yoga mat Materials to be supplied by PROVIDER: blankets, blocks, weights Materials to be supplied by the City of MILTON: None Additional Program Requirements: PROVIDER (`s)Name: Kim Saunders / Michelle Jernigan Address: 830 Freemanwood Lane City/State/Zip Code: _Milton, GA 30004 Phone Number: (Day) _404-906-8233 (Evening) (E-mail): _kimsaunders@mindspring.com (Fax) Office Use Only Program Rate:$_ S # of programs in Session: Fee/Program: ACS PRODUCER Maguire Insurance Agency, Inc. 27101 Puerta Real Suite 200 Mission Viejo, CA 92691- (877).43-8.7459 CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 09/18/2013 THIS CERTIFICATION IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURED INSURER A: Philadelphia Indemnity Insurance Company 18058 Kim Saunders INSURER B: Lift Yoga Therapy INSURER C: 830 Freemanwood Ln Milton, GA 30004- INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERIFICATION MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD'L I POLICY EFFECTIVE POLICY EXPIRATION LTR INSRD TYPE OF INSURANCE POLICY NUMBER DATE(MM/DD/YYYY) DATE(MM/DD/YYYY) LIMITS A X GENERAL LIABILITY PHPK935924-001 10/17/2013 10/17/2014 EACH OCCURENCE $2,000,000 GENERAL LIABILITY AMAREMISET- Eaoccuence $100,000 MED EXP (Any one person) $2,500 TCOMMERCIAL CLAIMS MADE X] OCCUR PERSONAL &ADV INJURY $2,000,000 OF ESSIONAL LIABILITY GENERAL AGGREGATE $4,000,000 PRODUCTS—COMP/OP AGG $4,000,000 GENT AGGREGATE LIMIT APPLIES PER: X POLICY PROJECT LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ANY AUTO (EA accident) BODILY INJURY ALL OWNED AUTOS SCHEDULED AUTOS (Per person) BODILY INJURY HIRED AUTOS NON -OWNED AUTOS (Per accident) PROPERTY DAMAGE (Per accident) GARAGE LIABILITY AUTO ONLY— EA ACCIDENT OTHERTHAN EA ACC ANYAUTO AUTO ONLY: AGG EXCESS / UMBRELLA LIABILITY EACH OCCURENCE OCCUR F--1 CLAIMS MADE AGGREGATE DEDUCTIBLE RETENTION WORK RSC MPENSATM7=IA EMPLOYERS' LIABILITY Y N - OTH- TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? �J E.L. EACH ACCIDENT E.L. DISEASE — EA AMPLOYEE (Mandatory in NH) If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE—POLICY LIMIT OTHER DESCRIPTION OF OPERATIONS / LOCATIONS/ VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS It is understood and agreed that the following entity is added as an additional insured but only with respect(s) to the operations of the named insured except that liability resulting from the additional insured's sole negligence. CERTIFICATE HOLDER CANCELLATION City of Milton 2695 Hopewell Road Milton, GA 30004- SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO 50 SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ACORD 25 (2009/01) © 1988-2009 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD i � t ESTABL1S]IED MIN Business License (Home Based Business) IN ACCORDANCE WITH THE PROVISIONS OF THE CITY OF MILTON CODE OF ORDINANCES, LICENSE IS HEREBY GRANTED TO OPERATE THE BUSINESS REFERENCED BELOW BUSINESS: KIM SAUNDERS DBA: LIFT YOGA THERAPY LOCATED AT: 830 FREEMANWOOD LANE LICENSE #: BUS001329-12-2011 DATE ISSUED: May 28, 2014 DATE EXPIRES: De Given under my hand this date of May 28, 2014 Chris J. Lagerbloom City Manager POST IN A CONSPICUOUS PLACE HOME OF ' .s ESTABLISHED 2006 CIN COUNCIL AGENDA ITEM TO: City Council DATE: September 11, 2014 FROM: City Manager AGENDA ITEM: Approval of a Revision to the Personnel Policy Handbook Regarding Compensation and Benefits. MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: KAPPROVED CITY ATTORNEY APPROVAL REQUIRED.- YES CITY ATTORNEY REVIEW REQUIRED. ( YES APPROVAL BY CITY ATTORNEY XAPPROVED PLACED ON AGENDA FOR: p g 2 2 14 REMARKS O NOT APPROVED () NO O NO O NOT APPROVED .242.2499 rV r en tommu`m- tyPHONE: 678.242.2500 FAX: 678 t 4o4 ©�Vsu(M ertifed ityofmiltonga.us I ww.cityofmiltonga.us info@c 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 To: Honorable Mayor and City Council Members From: Sam Trager, Director of Human Resources Date: Submitted on September 10, 2014 for the September 22, 2014 Regular Council Meeting Agenda Item: Approval of a Revision to the Personnel Policy Handbook Regarding Compensation and Benefits. ____________________________________________________________________________ Department Recommendation: Approve the attached revision to the City’s Personnel Policy Handbook that amends Section E of the Compensation and Benefits chapter. Executive Summary: The proposed change allows an additional amount of $1000 supplemental pay for Public Safety personnel who attain their Master’s degree. This will help the departments attract and retain employees. Funding and Fiscal Impact: The initial cost of this program is expected to be less than $5,000. Alternatives: Other Council directed action. Legal Review: Megan Martin – Jarrard & Davis (9/10/2014) Concurrent Review: Chris Lagerbloom, City Manager Attachment(s): Personnel Policy Handbook; Chapter II, Compensation and Benefits, Section E, Supplemental Pay and Tuition Reimbursement Benefits E. SUPPLEMENTAL PAY AND TUITION REIMBURSEMENT BENEFITS (Modified September 2014) Section 1: Supplemental Pay for Sworn Police and Certified Fire Personnel Receiving College Credit Toward Bachelor’s Degree The City will offer $1000 in supplemental base pay to sworn police and certified fire personnel who complete 60 semester hours of college credit (or equivalent quarter hours) from an accredited college or university with proof of transcript. Sixty hours typically equates to an Associate’s Degree. The City will also offer an additional $1000 to an employee’s base pay for completing his/her Bachelor’s Degree and $1000 for an employee who attains their Master’s degree from an accredited college or university. The most an employee may receive is $3000 in educational supplemental pay during their tenure with the City. All supplemental pay will be added to the base pay amount. These supplements will be applied either during the hiring process for those prospective employees who meet the above educational standard or for those existing full-time employees who meet the above standards during their course of employment. HOME OF' JE MIL - F(-)Nlt ESTABLISHED 2007 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 10, 2014 FROM: City Manager AGENDA ITEM: Approval of JAMS Neutral/Mediator Fee Agreement as Part of the Fulton County/Municipalities SDS Dispute Resolution Process. MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: VAPPROVED O NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: VYES O NO CITY ATTORNEY REVIEW REQUIRED: kYES NO APPROVAL BY CITY ATTORNEY APPROVED O NOT APPROVED PLACED ON AGENDA FOR: 0-q2-2-4 REMARKS 4 Su r3,, rrc Q 13y C, � Arm& yfl Fo,e tear -, o..3. %Wrt r A * rt Gr P"e-U C -C xS W tf �� w *ci-.tw * lop tuo PHONE: 678.242.2500 1 FAX: 67$.242.2499 Zen info@cityofmiltonga.us I www.cltyofmiltonga.us k%1r 1,1 1F Community ELhiG t ,,�o<�' 13000 Deerfield Parkway, Suite 107 Milton GA 30004 "' JAMS FEE AGREEMENT AND CANCELA'I ION POLICY - COURT REFEREE Fulton County, Georgia v. City of Alpharetta, Georgia, et al. Reference 8:1440004183 Case 8: 2009 -CV -177235 1, Professional Fees Professional seryices for this matter, including but not limited to reading and other preparation time, hearing time, extra hearing time, and any additional services or work, will be billed at the panelist's normal hourly rate. Fees for unused scheduled time are non-refiundable. The Professional fees for Hon. Slanley F. Birch, Jr. (Ret.l are $600 per hour. Z. Additional Pces A. Case Mmnngeaent Fees: Each party will be charged an initial non-refimdable Case Management Fee of $400.00, which is subject to reassessment according to the Panelist's Fee Schedule. B. Expenses are billed at cost. Food and beverage costs incurred by the parties at the hearing are to be paid by the parties upon delivery. C. Travel: If travel is required and is not included in the panelist's rate, travel time is billed at the panelist's hourly rate. Travel expenses such as mileage are billed at cost. D. Rending and Research Fees: Parties will be billed for expected reading and research time. Unused portions of these fees are refundable. 3, Cancelation and Rescheduling Policy According to JAMS Policy, and as indicated on the Panelist's Fee Schedule, fees for hearing sessions are non-refimdable if a session is canceled or rescheduled less than 30 calendar days before the hearing date unless the panelist's time can be rescheduled with another matter. Cancelation and rescheduling fees will be paid by the canceling party(ies). Case Management Fees are non-refimdable. 4, Payment A . The parties agree to divide the fees and expenses for this nnatter as set forth in the Panelist's Fee Schedule and, specifically, as follows: 9.5026%to Fulton County Attorney's Office oa behalf of Fulton County, Georgia; 6.2516% to Bovis, Kyle & Burch on behalf of the City of Alpharetta; 2.5504% to the City of Atlanta Law Department on behalf of the City of Atlanta; .2583% to Lindsey Law Finn, PC on behalf of the City of Chattahoochee Hills; 1,3763% to Fincher Denmark Williams & Minnifield, LLC on behalf of the City of College Park; 3.6620% to the City of East Point- City Attorney's Office on behalf of the City of East Point; 1,4067% to Turner & Ross on behalf ofthe City of Fairburn; 6923% to Daley Koster, LLC on behalf of the City of Hapeville; 8.3347% to Carothers & Mitchell, LLC on behalf of the City of Johns Creek; 3,5479% to Jarrard & Davis LLP on behalf of the City of Milton; .0571 % to Jenkins & Bowen, PC on behalf of the City of Mountain Park; .4549% to McNally, Fox, Grant & Davenport, PC on behalf of the City of Palmetto; 9.5968% to the City of Roswell- City Attorney's Office on behalf of the City of Roswell; 10.1950% to the Law Office of Wendell K. Willard on behalf of the City of Sandy Springs; 2.1134% to McNally, Fox, Grant & Davenport, PC on behalf of the City of Union City. B. Each party agrees to pay its share of the estimated fees and expenses to be received by JAMS at least 30 calendar days prior to the hearing. Unless otherwise agreed, JAMS is not bound by agreements behveen the parties with respect to fees. The hearing twill not be new nmess such fees and evpenses are paid by the applicable deadline. C. Tire undersigned nitorne}' and /rtsAner cli ent(s) are totally and severally /lab/e for t/ne pnyntenl of their portton of thejees purl eryenses, ns detntler/above. By the signatures below, each participant, either directly or through counsel, hereby certifies that sAie has read this entire Agreement and agrees with all matters stated herein and in the Fee Schedule. This Agreement may be signed in counterparts. Signed: 1®--e----� Print Names:: tt For: ` ln L Dated: 0 l f:z 0 Signed: Print Name: For. Dated: HOME OF ' A 11 ON ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 11, 2014 FROM: City Manager AGENDA ITEM: Approval of the Acquisition of 1,849.71 SF of Construction and Maintenance Easement at 15735 Hopewell Road from Murugadoss Kuppuswarny and Kamakshi Jayaraman for a Combined Purchase Price of $3,432. MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL 8Y CITY MANAGER: APPROVED O NOT APPROVED -£-�ATTORNEY APPROVAL REQUIRED: (kYES O NO —Z4 -T 'ATTORNEY REVIEW REQUIRED: 9 YES () NO -,4PPR1fy7AL BY -G ' ATTORNEY APPROVED O NOT APPROVED PLACED ON AGENDA FOR: q7 2 REMARKS ©.* youQ1 PHONE: 678.242.25001 FAX: 678.242.2499 dfl -G ,� *Cert:rred* info@cityofmiltonga.us i www.cifyofmiltonga.us e�.tt� Community i ,r- 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 To: Honorable Mayor and City Council Members From: Sara Leaders, PE – Transportation Engineer Date: Submitted on September 10, 2014 for the September 22, 2014 Regular Council Meeting Agenda Item: Approval of the Acquisition of 1,849.71 SF of Construction and Maintenance Easement at 15735 Hopewell Road from Murugadoss Kuppuswarny and Kamakshi Jayaraman for a Combined Purchase Price of $3,432. ____________________________________________________________________________ Department Recommendation: Approval. Executive Summary: To provide for intersection improvements at Hopewell Road and Birmingham Road the acquisition of 1,849.71 SF of construction and maintenance easement are required. Funding and Fiscal Impact: Funding for this project is available in the Hopewell @ Birmingham Intersection Improvement Capital account. Alternatives: N/A Legal Review: N/A Concurrent Review: Chris Lagerbloom - City Manager Attachment(s): Purchase Agreement AGREEMENT TO PURCHASE REAL ESTATE GA DOT Project # P. I. Number N/A 13-PW4 (Local) Parcel # 9 Tax Parcel ID # 22486004030628 GEORGIA, FULTON COUNTY For and in consideration of the sum of One Dollar ($1.00), receipt whereof being acknowledged, the undersigned grants to City of Milton an option to acquire the following described real estate: Easement rights through that tract or parcel of land located in Land Lot 403 of the 2nd District, Section of Fulton County, Georgia, and being more particularly described on Exhibit "A" attached hereto and made a part hereof by reference. For the sum of $ 3,432 , the undersigned agrees to execute and deliver to the City of Milton, Georgia fee simple e -a easements to the lands owned by the undersigned as reflected on the attached Exhibit "A". * * * * * * * * * * * * * * * * * * * The following conditions are imposed upon the grant of this option: 1) This option shall extend for 90 days from this date. 2) The consideration recited is full payment for the rights conveyed. 1,849.71 Square Feet of Right of Way Linear Feet of Limited Access Square Feet of Construction and Maintenance Easement Square Feet of Construction Easement 3) All Temporary Easements will terminate upon completion and acceptance of the same by the City of Milton. 4) The undersigned shall obtain all quit claim deeds or releases from any tenant now in possession and any other parties having a claim or interest in the property described above. 5) Special Provisions, if any, are listed on�Exhibit 'B", which is attached/hereto and incorporated herein by reference. Witness my hand and seal this �PT day of dam- G o Signed, Sealed and Delivered in t e`p� ef�s`e o • .� yN �i,� Murugadoss Kuppusw y V/ i ` (Seal) Witne s m Signature /1 •; `` . co Kamakshi Jayaraipan Notary Pub ',Poij ii1111%% - (Seal) Signatur DOT 663 -A -LG Revised 08-01-2010 AN11rem"t Special Provisions: It is understood and agreed that the City of Milton, its successors and assigns agree to the following: In the event the land damaged during this construction, the City of Milton will promptly repair any damage in a workmanlike manner acceptable to Grantor. Page 5 HOME OF'000001 NNNN NMI ON LTON*k' . ESTABLISHED 2005 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 11, 2014 FROM: City Manager AGENDA ITEM: Approval of the Acquisition of 72.90 SF of Right of Way and 322.41 SF of Construction and Maintenance Easement at 15704 Hopewell Road from Kristina Moeller and David Wittier for a Combined Purchase Price of $2,591, MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: PAPPROVED O NOT APPROVED -C� ATTORNEY APPROVAL REQUIRED. YES () NO -C�ATTORNEY REVIEW REQUIRED: YES () NO APPROVAL BY Ghc- '"ATTORNEY KAPPROVED () NOT APPROVED PLACED ON AGENDA FOR: 0 g 2 Z 1 q qq,-A� REMARKS T © 10 You `­ *** **Cems�; WILDLIFE Community , . W PHONE: 678.242.2500 { FAX: 678.242.2499 Green -_V �;ry � info@cityofmiltonga.us { www.cityofmiltonga.us i#y ;�h,6 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 a To: Honorable Mayor and City Council Members From: Sara Leaders, PE – Transportation Engineer Date: Submitted on September 10, 2014 for the September 22, 2014 Regular Council Meeting Agenda Item: Approval of the Acquisition of 72.90 SF of Right of Way and 322.41 SF of Construction and Maintenance Easement at 15704 Hopewell Road from Kristina Moeller and David Wittler for a Combined Purchase Price of $2,591 ____________________________________________________________________________ Department Recommendation: Approval. Executive Summary: To provide for intersection improvements at Hopewell Road and Birmingham Road the acquisition of 72.90 SF of right of way and 322.41 SF of construction and maintenance easement are required. Funding and Fiscal Impact: Funding for this project is available in the Hopewell @ Birmingham Intersection Improvement Capital account. Alternatives: N/A Legal Review: N/A Concurrent Review: Chris Lagerbloom - City Manager Attachment(s): Purchase Agreement AGREEMENT TO PURCHASE REAL ESTATE GA DOT Project # P. I. Number N/A Tax Parcel ID # GEORGIA, FULTON COUNTY 13-PW4 Parcel # 14 22486103900143 For and in consideration of the sum of One Dollar ($1.00), receipt whereof being acknowledged, the undersigned grants to the City of Milton an option to acquire the fallowing described real estate: Right of Way and/or Easement rights through that tract or parcel of land located in Land Lot 390 of the 2' District, 2"d Section of Fulton County, Georgia, and being more particularly described on Exhibit "A" attached hereto and made a part hereof by reference. For the sum of $ 1,929 the undersigned agrees to execute and deliver to the City of Milton, Georgia fee simple title and easements to the lands owned by the undersigned as reflected on the attached Exhibit "A" The fohowing conditions are imposed upon the grant of this option: ij This option shall extents for 90 days from this date. 2) The consideration recited is full payment for the rights conveyed. 72.90 Square Feet of Right of Way Linear Feet of Limited Access 322.41 Square Feet of Construction and Maintenance Easement Square Feet of Temporary Construction Easement 3] All Temporary Easements will terminate upon completion and acceptance of the same by the Department of Transportation. 4) The undersigned shall obtain all quit claim deeds or releases from any tenant now in possession and any other parties having a claim or interest in the property described above. 5) Special Provisions, if any, are listed on Exhibit "B", which is attached hereto and incorporated herein by reference. Witness my hand and seal this .:t clay of e- [-C' b -e ' , WI � Signed, Sealed and Delivered in the presence Witness _ Notary Public Kiuna R. Hines Notary Public Fulton County State of Georgia My Cornmission Expires 0840-20- Kristina Moeller (Seal) Signature David Wittler � {seal} Signature DOT 663 -A -LG Revised 08-01-2010 Exhibit "B" Special Provisions: As part of a settlement, the City agreed to pay each property owner on the west side of Hopewell Rd $24ILF of frontage for the owner to construct a fence outside of the right of way. The owners are responsible for obtaining a fence permit and constructing the fence. For parcel #14 the additional payment will be for. 33.1 LF of frontage x $20ILF = $662 HOME OF ' ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 11, 2014 FROM: City Manager AGENDA ITEM: Approval of the Acquisition of 0.053 AC of Right of Way and 0.104 AC of Construction and Maintenance Easement at Crabapple Road West of Crabapple Chase Drive from SHF Crabapple, LLC for a Combined Purchase Price of $15,800. MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: APPROVED () NOT APPROVED -eff'f ATTORNEY APPROVAL REQUIRED: x YES ONO etTY ATTORNEY REVIEW REQUIRED: )� YES () NO APPROVAL BY C•rf�Y ATTORNEY KAPPROVED () NOT APPROVED PLACED ON AGENDA FOR: b 22 l •� REMARKS © * Youn ��,E,� PHONE: 678.242.25001 FAX: 678.242.2499 t�u.rn.iFr Communit'�;;5' info@cityofmiltonga.us i www.cityofmiltonga.us y 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 'Ar To: Honorable Mayor and City Council Members From: Sara Leaders, PE – Transportation Engineer Date: Submitted on September 10, 2014 for the September 22, 2014 Regular Council Meeting Agenda Item: Approval of the Acquisition of 0.053 AC of Right of Way and 0.104 AC of Construction and Maintenance Easement at Crabapple Road West of Crabapple Chase Drive from SHF Crabapple, LLC for a Combined Purchase Price of $15,800. ____________________________________________________________________________ Department Recommendation: Approval. Executive Summary: To provide for SR 372 (Crabapple Road/Birmingham Hwy) intersection improvements the acquisition of 0.053 AC of right of way and 0.104 AC of construction and maintenance easement are required. Funding and Fiscal Impact: Funding for this project is available in the Mayfield @ Mid Broadwell capital grant fund account and 80% of the purchase price is reimbursable. Alternatives: N/A Legal Review: N/A Concurrent Review: Chris Lagerbloom - City Manager Attachment(s): Purchase Agreement AGREEMENT TO PURCHASE REAL ESTATE Project: CSHPP-0007-00(313) Parcel:1 Tax Parcel ID#: 22 400011361629 GEORGIA, FULTON COUNTY For and in consideration of the sum of One Dollar ($1.00), receipt whereof being acknowledged, the undersigned grants to CCS of Milton an irrevocable option to acquire the following described real estate: Right of Way and/or Easement rights through that tract or parcel of land located in Land Lot 1095, 1096, 1136, 1137, 11383 1167, 11683 1209, 1210, 1239, and 1240 of the _2nd_ District, _2"a _ Section of Fulton_ County, Georgia, and being more particularly described on Exhibit "A" attached hereto and made a part hereof by reference. For the sum of $ 15,800.00, the undersigned agrees to execute and deliver to City of Milton fee simple title and easements to the lands owned by the undersigned as reflected on the attached Exhibit "A". The following conditions are imposed upon the grant of this option: 1) This option shall be irrevocable for a period of 90 days from this date. 2) The consideration recited is full payment for the rights conveyed. .053 Acres of Right of Way Linear Feet of Limited Access .104 Acres of Permanent Construction and Maintenance Easement Acres of Temporary Construction Easement 3) All Temporary Easements will terminate upon completion and acceptance of the same by the Department of Transportation. 4) The undersigned shall obtain all quit claim deeds or releases from any tenant now in possession and any other parties having a claim or interest in the property described above. 5) Said option may be exercised by City of Milton at any time during the period stated, but only following notification and receipt of waiver from any and all lien holders of record unless specifically waived by City of Milton and by notice, in writing, of the election to exercise said option, delivered to the undersigned person at the address stated below. The exercise of said option will ripen these presents into a contract to sell and buy without the necessity of any further instrument in writing. 6) The undersigned covenants that, upon the exercise of this option by City of Milton, and upon the payment of the agreed upon purchase price as herein provided, the undersigned will convey, and cause the be conveyed unto the City of Milton unencumbered, marketable title to said property, in fee simple, and that the undersigned will warrant title to said property, by general covenants of warranty, against any claims and demands of all persons whomsoever. 7) Special Provisions, If any, are listed on Exhibit "B", which is attached hereto and incorporated herein by reference. The above offer amount includes a Cost to Cure for landscaping and irrigation. Witness my hand and seal this � day of Signed, Sealed and Delivered the,dresence of: Property Owners Address: �aol .. g LLL (Seal) (Seal) Approved -City of Milton Telephone/Contact Number: tea- No Text MATCH LIME SIA SEE SNEE11 -------- a44 w rr w1_„gash^a�s� w� • �••�� � -- ---------R � --- -- - g rc `oma a ... r RI - ewe IF • v m_ -- --- ._. f:;� �~ It, 5 e - iIL 10 s� ®g Inlet" za It DOWOZ Wi $ HN/Is/'+- c e d nIIIIAI It a Jnxi• o � � dfi� -- - - - a•�o �5 rtn V rr Stn , F,3 ? 5 lit � � g ,yrr zt ixt -"_��N—� s133H5335 '•• � � —o�� o Lt HY�ZOZ Y153x/1 HJ1Yl/ — ' � I x a��� 0 9 0 9 0 @ 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 LAIa g $ u I� y is s�a�ZIA Qol ' It In: I „ 3 3 s III x s n y: �a ','q.Nop'rawF�� Rge :W:,n Gk:B v ^BmFnrnRdmry� s - "„'_ R:R-82R�WIIWIt In In In I In 111 41 CIL VIM 'r It MQ In an III f4l „.^,n e iatFi-,„.00 ^=a�n:Re•�„ .^.RM”-�e ��8�_�C e'".^... - "IV x t i no m€e msa„% an VIEW a � w int i� c e o a oWn ix:' e In o% r e o igid AN a a a n a�� Sat` as as tnt” j a a as iPt 3 Q IS 8 IV In .lo _V x o .y V In In xt3x .„nn Nn'n' enm o„xn 8e wxunn„.'e.? a�n ?.n".w „ t o.mga %.�„s�W ' a„�g�eW�aea awmaaaeoe g n ,^ Kpi a k ag 4x „x �.z ,o IQ gag: % 8a �a� F� S 5 F� R N N F F G� v.' s 9 _ a _ 9 9 9 9 9 9 9 S UI. i ww ,w ww �e „ 5 S 8a 8865 a 6�"'NSB�Ga 6w�e � 6x e.,a= 89 vat S F F I R Iz Qa 8�F8:88am��R�roo It ea&, C„ tl a a o aYa``ad $�x o ag3e6” F� S 5 F� R N N F F G� v.' s 9 _ a _ �"c!uCIS o� eLkI S UI. i ww ,w ww �e „ 5 S 8a 8865 a 6�"'NSB�Ga 6w�e � 6x e.,a= 89 vat �n �"c!uCIS o� eLkI UI. ww ,w ww �e �n �"c!uCIS o� eLkI UI. ww ,w ww HOME OF ' ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 11, 2014 FROM: City Manager AGENDA ITEM: Approval of the Acquisition of 0.084 AC of Right of Way and 0.124 AC of Construction Easement at Branyan Trail and Itaska Walk from SHF Crabapple, LLC for a Combined Purchase Price of $310,000. MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (APPROVED O NOT APPROVED J: F4 ATTORNEY APPROVAL REQUIRED: OYES (} NO JG;ffT ATTORNEY REVIEW REQUIRED: k YES (j NO APPROVAL BY GITY--ATTORNEY (APPROVED () NOT APPROVED PLACED ON AGENDA FOR: o a 2 Z i 4 REMARKS q4 ©'* youlin PHONE: 678.242.25001 FAX: 678.242.2499 Green*aaifed* `ops y Q[y of infoftityofmiltonga.us 1 www.cityofmiltonga.us W11 Community 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 -"" To: Honorable Mayor and City Council Members From: Sara Leaders, PE – Transportation Engineer Date: Submitted on September 10, 2014 for the September 22, 2014 Regular Council Meeting Agenda Item: Approval of the Acquisition of 0.084 AC of Right of Way and 0.124 AC of Construction Easement at Branyan Trail and Itaska Walk from SHF Crabapple, LLC for a Combined Purchase Price of $310,000. ____________________________________________________________________________ Department Recommendation: Approval. Executive Summary: To provide for SR 372 (Crabapple Road/Birmingham Hwy) intersection improvements the acquisition of 0.084 AC of right of way and 0.124 AC of construction easement are required. Funding and Fiscal Impact: Funding for this project is available in the Mayfield @ Mid Broadwell capital grant fund account and 80% of the purchase price is reimbursable. Alternatives: N/A Legal Review: N/A Concurrent Review: Chris Lagerbloom - City Manager Attachment(s): Purchase Agreement City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 AGREEMENT TO PURCHASE REAL ESTATE Project: CSHPP-0007-00(313) Parcel: 18A Tax Parcel ID#: 22-4000-1135-165-3 GEORGIA, FULTON COUNTY For and in consideration of the sum of One Dollar ($1.00), receipt whereof being acknowledged, the undersigned grants to City of Milton an irrevocable option to acquire the following described real estate: Right of Way and/or Easement rights through that tract or parcel of land located in Land Lot 1135 of the _2nd_ District, _2nd_ Section of _Fulton County, Georgia, and being more particularly described on Exhibit "A" attached hereto and made a part hereof by reference. For the sum of $ 310,000.00, the undersigned agrees to execute and deliver to City of Milton fee simple title and easements to the lands owned by the undersigned as reflected on the attached Exhibit "A". The following conditions are imposed upon the grant of this option: 1) This option shall be irrevocable for a period of 90 days from this date. 2) The consideration recited is full payment for the rights conveyed. 0.084 Acres of Right of Way Linear Feet of Limited Access 0.124 Acres of Permanent Construction and Maintenance Easement Acres of Temporary Construction Easement 3) All Temporary Easements will terminate upon completion and acceptance of the same by the Department of Transportation. 4) The undersigned shall obtain all quit claim deeds or releases from any tenant now in possession and any other parties having a claim or interest in the property described above. 5) Said option may be exercised by City of Milton at any time during the period stated, but only following notification and receipt of waiver from any and all lien holders of record unless specifically waived by City of Milton and by notice, in writing, of the election to exercise said option, delivered to the undersigned person at the address stated below. The exercise of said option will ripen these presents into a contract to sell and buy without the necessity of any further instrument in writing. 6) The undersigned covenants that, upon the exercise of this option by City of Milton, and upon the payment of the agreed upon purchase price as herein provided, the undersigned will convey, and cause the be conveyed unto the City of Milton unencumbered, marketable title to said property, in fee simple, and that the undersigned will warrant title to said property, by general covenants of warranty, against any claims and demands of all persons whomsoever. 7) Special Provisions, are listed on Exhibit "B", which is attached hereto and incorporated herein by reference. Grantor may execute and deliver fee simple title to the Department of Transportation to the above referenced right of way and an additional 0.273 acres of land owned by the undersigned adjacent to and abutting on the above numbered highway for the total consideration of $330,00.00 which includes payment for the above referenced right of way requirements, other rights and conditions described herein and additional lands. This additional land is shown on the attached plat as Parcel No. n/a. t1'"�l f f �M ��' JI S 010/y 1� N C c -NT' �] �A scmpir� /D nr //VV3 Ik.0/T � l�C rD �r-ma N<N t bLOL 11 � _� i J✓ o nn.o f}/hoti 0 f' City of Milton OVNI t, 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 AGREEMENT TO PURCHASE REAL ESTATE Page 2 The said parcel of land as above indicated is shown upon plans on file in the office of the City of Milton, Georgia, said plans being identified as Project Number CSHHP-0007-00(313). I (We) do (do not) elect to retain improvements as set out in Special Provision. I (We) do Olect to execute and deliver deeds set out in Other Provisions. Witness my hand and seal this day of 0 1 Signed, Sealed and Delivered in -C/�?� ' the p Bence of: ` ```G�•••. x/ '�• y� i T V—� (Seal) fitness Ab 11; (Seal) Notary Pub i, Approved -City of Milton Property Owners Address: t TI e� SII Ik� AN Stlr\sa� J' 3\t�hc r-L- Telephone/Contatct Number: Parcel 18-A N$ � aroq`Po��U�.. a s= Yo i k I �o- y -------------- � --- Isn N$ � aroq`Po��U�.. a s= Yo i k I �o- ITASRA W�9NYAN TRAIL aroq`Po��U�.. a s= ITASRA W�9NYAN TRAIL I �o- -------------- --- p -- -- " I o= g w I ITASRA W�9NYAN TRAIL th 51�R iJ5 am Ram a s € ale s 14 0 S„ S8aaEa `iii=i"F�g53 m:53 F'R$Li Rm6 b: n$a� ;E ,Ndaw„akntl�M1 �E�Y+i•arwAe Nm, „imp„P.=�Y,e�ET',: ...e.. �xn.6$FR_,:":p1°:':�`�^n”„K�+vne�sgi%3:'n `:NC�,o�: �: "m4'sa$'„,?g�$�vRea'$aes>a sKsa$^es =�E,i i°�e�p�=e.e'aecer�a;wB:.MeaaA:saxR^�oze weao�e.:�,a F� aa's=:ag-s�@'rN5i3? `Ra,��a�w _ �,goyaa� m y m Asa �Rn:a: NU? m eeFyz-d �? „.cse 5?�=5=ma: - ;i;"iE e .n„aueria $�s>;"pyem� m s t $osyEfl,fi: „ .€: �No r� ogR Res R! $Spee xR,^;£ke! $ hex rsg='a a eR='n'� "gs! .cE && : cAg 'n to C''' s „ „ _ see?&^"&`. _; •o, �tlg..s» » S>:�gacgaY4 sas!Ry:=: CoJut” ” 6.e C^R 8 miR= � :jsg;a; „�„ "� s xo y � Emm 4i z•R, � �x 'y [ § [ 5 § ,�� �: 4E&: �€ � .. kE S• �� S � r m .. '2 � bj i' 6 ` o $ $ $ o 1 -� U , & �+: . 8e R t•�E RR R R RRR � � vet `n n>6R e; R: „b'n F'°; -`n i•+`'�: "'S' ...-3�:ka `rvv nnrr�Y'^y,:&:: ¢' p_^.NaSi -ase �sai:a"=s;n5$ Q gmeea..o.:_mes�ae vrawmi„a;o? � �R Sci x, mV xi„ .L, n ,gym msN�y i.-i::E: lil I:Atlx syc'�nN _ S€: xa' g F o $ gi .:^ 1K' E e ” 'F 2i gngi BEs Ni 4�e e k� HOME OF ' ESTAI�LISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 11, 2014 FROM: City Manager AGENDA ITEM: Approval of the Acquisition of 0.919 AC of Right of Way, 0.027 AC of Construction and Maintenance Easement and 0.46 AC of Construction Easement at Branyan Trail and Itaska Walk from SHF Crabapple, LLC for a Combined Purchase Price of $1,181,146. MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (APPROVED (} NOT APPROVED -CI ATTORNEY APPROVAL REQUIRED: YES (} NO Li -T -Y ATTORNEY REVIEW REQUIRED : YES () NO APPROVAL BY CIT -Y ATTORNEY () NOT APPROVED PLACED ON AGENDA FOR: REMARKS ©* YouGM PHONE: 678.242,2500 j FAX: 678.242.2499 Green � *C;emfi d* }�P 1W info@cityofmiltonga.us I www.cityofmiitonga.us Pima, Community ; F=�;'1C9r � 13000 Deerfield Parkway, Suite 107 j Milton GA 30004 �'''a�`"� To: Honorable Mayor and City Council Members From: Sara Leaders, PE – Transportation Engineer Date: Submitted on September 10, 2014 for the September 22, 2014 Regular Council Meeting Agenda Item: Approval of the Acquisition of 0.919 AC of Right of Way, 0.027 AC of Construction and Maintenance Easement and 0.46 AC of Construction Easement at Branyan Trail and Itaska Walk from SHF Crabapple, LLC for a Combined Purchase Price of $1,181,146. ____________________________________________________________________________ Department Recommendation: Approval. Executive Summary: To provide for SR 372 (Crabapple Road/Birmingham Hwy) intersection improvements the acquisition of 0.919 AC of right of way, 0.027 AC of construction and maintenance easement and 0.46 AC of construction easement are required. Funding and Fiscal Impact: Funding for this project is available in the Mayfield @ Mid Broadwell capital grant fund account and 80% of the purchase price is reimbursable. Alternatives: N/A Legal Review: N/A Concurrent Review: Chris Lagerbloom - City Manager Attachment(s): Purchase Agreement AGREEMENT TO PURCHASE REAL ESTATE Project: CSHPP-0007-OD(313) Parcel: 21 Tax Parcel ID#: 22-400111-350,118,126,316,324 & 22-40111351-661 GEORGIA, FULTON COUNTY For and in consideration of the sum of One Dollar ($1.00), receipt whereof being acknowledged, the undersigned grants to C of Milton an irrevocable option to acquire the following described real estate: _2nd_ described on _2nd_ Exhibit "A" attached hereto and made a part hereof by reference. Right of Way and/or Easement rights through that tract or parcel of land located in Land Lot 1135, 1136, 1137, & 1168 of the District, Section of _Fulton consideration recited is full County, Georgia, and being more particularly _2nd_ described on _2nd_ Exhibit "A" attached hereto and made a part hereof by reference. For the sum of $ 1,181,148.00, the undersigned agrees to execute and deliver to Citv of Milton fee simple title and easements to the lands owned by the undersigned as reflected on the attached Exhibit "A". The following conditions are imposed upon the grant of this option: 1) This option shall be irrevocable for a period of 90 days from this date. 2) The consideration recited is full payment for the rights conveyed. 0.919 Acres of Right of Way Linear Feet of Limited Access 0..478 Acres of Permanent Construction and Maintenance Easement Acres of Temporary Construction Easement 3) All Temporary Easements will terminate upon completion and acceptance of the same by the Department of Transportation. 4) The undersigned shall obtain all quit claim deeds or releases from any tenant now in possession and any other parties having a claim or interest in the property described above. 5) Said option may be exercised by City of Milton at any time during the period stated, but only following notification and receipt of waiver from any and all lien holders of record unless specifically waived by City of Milton and by notice, in writing, of the election to exercise said option, delivered to the undersigned person at the address stated below. The exercise of said option will ripen these presents into a contract to sell and buy without the necessity of any further instrument in writing. 6) The undersigned covenants that, upon the exercise of this option by City of Milton, and upon the payment of the agreed upon purchase price as herein provided, the undersigned will convey, and cause the be conveyed unto the City of Milton unencumbered, marketable title to said property, in fee simple, and that the undersigned will warrant title to said property, by general covenants of warranty, against any claims and demands of all persons whomsoever. 7) Special Provisions, if any, are listed on Exhibit "U', which is attached hereto and incorporated herein by reference. 11 Witness my hand and seal this d #`1 11 �, ao4 Signed, Sealed and Delivered in d w Zj /�- the�p sense of: �I / fA �1 d; z�� S7iz= 's -� Vsc- P-�.�,� (Seal) inn09 3dl Approved -City of Milton Property Owners Address: TelephonelContact Number. , � r / D "" J � � � � �� CaA �iV eir� 1, I �-!SON ` n '2-- ���Ma r(e-KI' Q� Seftl�rr f �2, IVCa/Yr-V'e n, oro -r- Qa Se/YIoN{ LCX ,/af t, �^ ,,,�jvet� +A�r��s �a ��581 X6.1 � -rhe Ahav>✓ PrMuw� t h t ss______rss '• � — km qj 14 61 1� spi,Stp`a•-�Ea'ti a �hq I, sp 7j LIJ LU �oN �Wija Nikki Im Winh=IN? I?i oN (s\p wQ%i + � INSIONM / � a! \�` \ \� ] ! + � INSIONM / � \�` \ + � INSIONM / � ] ! }(§ � \// : Will 41 ci I qN g Z pOM1iZ -SSS-_Y{d � '•����I� u I '� Lj ;W Mz� Its I e`IE it —1'.- �r _--� $-u � _---fx!Si1NG RAY•: �,..=-.} :1 � ,� IN6 RA �1 vx svl+_ __� merrnu e x at -% ru- yyi" s_. imx -------------- Ty ' EXISTING RIIY _V BS'L6•A02 Ia - zt- -- w RM ® i oweoz `Il I!It Im 9 m It Im tx5 �w- R9'09"G021d I --m=act �i P ki -ffisi ur _ 7 In - W p •� it YA70H LINE STA 207.00 six SHEET 5 =�� 3� a a 3 3�� a 3 3 i a 3 3�� S i a z m m m� m� e� $� 0 m 5 S m%$ gy m$ m m m :W: w8 nRry _,a�em8�8,�e�Fe8a� �Sm $.r _�iapeea �a�as oho - �a�66a?da -_ a ez 8 c � - e - p� a s x 8 _ G�:�t�!.e8�e8e ^. �'_°0088888'nm��8a8A�A.�8N.88mR8:r8m:^.a8b8o8:t3^„�8 �8�eGe:8�oa0.ae ::����- .",h:&�&.'�.�<«e�L".�:^-�&.�, �.n,>:.gg� R8&�"�8.�;:.;v8-".�8-a,'.e a.^o�e n.^,awr�a.^..we_�.. iC, .,... .s•hw Em€'aa �388W ���Mw �§ :X; i 8N$W�eSaB R e ���' o e w e., �'�a�e 9 a�� w aWm�s�a � 8 W ,e _ �sma �a s�' »' ata �Q��a� � a' ' �� i� o ��s� a � a ��3�p o ����` � � Aga= a o a a � o � � o�g�` a � mai i i�� Qe e �� � � a �i�� is` i`= m � � oiaiss .,.. '�� i i � w oi��isewpm ..ioe :"od'�k!8C^-88=�=8h88" :Ie„a'ha�be8�6^.G8 toad '�88'q e�vo :€: •8'wm�'a�F.��4C8 i :s !e :: .W a a a a < iy�=a i� ��m�� I W1a `'�aa�"r ¢'G�'.i88Nh8�eR3".a 8Ea88^a `x3 i�€3agy�= � a inW Is 3 3 3 3�� 3 3 i 3 � 3 s 3 3 Qi�� � s s���s� �� s��� ���m� emus E t :., xa 0 e e _ _ eFn n,n,'�„re�Fr a�9 ."'.^a9 3:apa _ � o�: ry^8.8h^m a:L^& .F9von S'^ ��=SmB-��y �:Cm � - _ _ _ ___ _ _ __ ___ _ _N_=� _ ___ __ _ =i �'GG!86 ae8el �_8e., `_rv6„.. JzoGa^.2 ae � o8800k�.,8 a8�o6��m:”, ^..�.rw ox 2e .. off.\ 3 �;o >z r:a=�A'��e 8 _ .a-'wwn `�^a.rn MN8^L °' enana+^ _ 8: �^ Y�8 tiT 388'" oe'y n^ e e na�8u �^w eSW ^l3p8a X30„., m n -�._` s a? :_•"aa�'s�_Wa`pa^�o='s a' � � e ��egaa�wo�mg¢�� � � c�ag's�e o e s �Wa���a a a e� gi> I� �i5¢ a�=�� a���p "x � o � a og�� "� ���a � "x � ����` � a � �ag�3 � w a ���� g HOME OF ' M, LTON ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 11, 2014 FROM: City Manager AGENDA ITEM: Approval of the Acquisition of 0.003 AC of Right of Way and 0.064 AC of Construction and Maintenance Easement at 12685 Crabapple Road from William S. Grove, DMD, for a Combined Purchase Price of $20,900. MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: APPROVED {) NOT APPROVED .C,�7TORNEY APPROVAL REQUIRED. YES O NO e''VATTORNEY REVIEW REQUIRED: YES () NO APPROVAL BY CkT-YATTORNEY KAPPROVED {) NOT APPROVED PLACED ON AGENDA FOR: 0 922 14 0. M 0 _ REMARKS ® -' Youab PHONE: 678.242.2500 FAX: 678.242.2499 een,. ; Cert;fed + oQioo infoftityofmiltonga.us I www.cityo#miltonga.us 4 IL Community 4 e 13000 Deerfield Parkway, Suite 107 1 Mifton GA 30004 To: Honorable Mayor and City Council Members From: Sara Leaders, PE – Transportation Engineer Date: Submitted on September 10, 2014 for the September 22, 2014 Regular Council Meeting Agenda Item: Approval of the Acquisition of 0.003 AC of Right of Way and 0.064 AC of Construction and Maintenance Easement at 12685 Crabapple Road from William S. Grove, DMD, for a Combined Purchase Price of $20,900. ____________________________________________________________________________ Department Recommendation: Approval Executive Summary: To provide for SR 372 (Crabapple Road/Birmingham Hwy) intersection improvements the acquisition of 0.003 AC of right of way and 0.064 AC of construction and maintenance easement are required. Funding and Fiscal Impact: Funding for this project is available in the Mayfield @ Mid Broadwell capital grant fund account and 80% of the purchase price is reimbursable. Alternatives: N/A Legal Review: N/A Concurrent Review: Chris Lagerbloom - City Manager Attachment(s): Purchase Agreement City of Milton t'j 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 AGREEMENT TO PURCHASE REAL ESTATE Project: CSHPP-0007-00k3 Parcel: 7 Tax Parcel ID#: 22-4000-1113-5019-1 GEORGIA, FULTON COUNTY For and in consideration of the sum of One Dollar ($1.00), receipt whereof being acknowledged, the undersigned grants to City of Milton an irrevocable option to acquire the following described real estate: Right of Way and/or Easement rights through that tract or parcel of land located in Land Lot 1135 of the _2nd_ District, _2nd_ Section of _Fulton County, Georgia, and being more particularly described on Exhibit "A" attached hereto and made a part hereof by reference. For the sum of $ 20,900.00, the undersigned agrees to execute and deliver to City of Milton fee simple title and easements to the lands owned by the undersigned as reflected on the attached Exhibit "A". The following conditions are imposed upon the grant of this option: 1) This option shall be irrevocable for a period of 90 days from this date. 2) The consideration recited is full payment for the rights conveyed. 0.003 Acres of Right of Way Linear Feet of Limited Access 0.064 Acres of Permanent Construction and Maintenance Easement Acres of Temporary Construction Easement 3) All Temporary Easements will terminate upon completion and acceptance of the same by the Department of Transportation. 4) The undersigned shall obtain all quit claim deeds or releases from any tenant now in possession and any other parties having a claim or interest in the property described above. 5) Said option may be exercised by City of Milton at any time during the period stated, but only following notification and receipt of waiver from any and all lien holders of record unless specifically waived by City of Milton and by notice, in writing, of the election to exercise said option, delivered to the undersigned person at the address stated below. The exercise of said option will ripen these presents into a contract to sell and buy without the necessity of any further instrument in writing. 6) The undersigned covenants that, upon the exercise of this option by City of Milton, and upon the payment of the agreed upon purchase price as herein provided, the undersigned will convey, and cause the be conveyed unto the City of Milton unencumbered, marketable title to said property, in fee simple, and that the undersigned will warrant title to said property, by general covenants of warranty, against any claims and demands of all persons whomsoever. 7) Special Provisions, if any, are listed on Exhibit "B", which is attached hereto and incorporated herein by reference. Witness my hand and seal this oz 6 day of 11 (LST oZ0 Signed, Sealed and Delive d in i the pres nce of: (Seal) (Seal) Approved -City of Milton Property Owners Address: V Notary Public , Fulton County, Georgia My Commission Expires Oct. 19, 2015 t -4f 1 r Telephone/Contact Number: —% �)b•31 (P No Text CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 11, 2014 FROM: City Manager AGENDA ITEM: Approval of the Acquisition of 0.028 AC of Construction and Maintenance Easement at 12595 Crabapple Road from TI Crabapple Station for a Combined Purchase Price of $11,000. MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: APPROVED O NOT APPROVED ATTORNEY APPROVAL REQUIRED: YES () NO -eTT—Y ATTORNEY REVIEW REQUIRED; � YES () NO APPROVAL BY C'IT-YATTORNEY APPROVED O NOT APPROVED PLACED ON AGENDA FOR: 0 � REMARKS 4&9� © -* You( PHONE: 678.242.2500R FAX: 678.242.2499 �Gre a In' inFoC�cityofmiltonga.us www.cityofmilfortga.us WIL COMMUnit E ; of 13000 Deerfield Parkway, Suite 107 j Milton GA 30004NEW y ap To: Honorable Mayor and City Council Members From: Sara Leaders, PE – Transportation Engineer Date: Submitted on September 10, 2014 for the September 22, 2014 Regular Council Meeting Agenda Item: Approval of the Acquisition of 0.028 AC of Construction and Maintenance Easement at 12595 Crabapple Road from TI Crabapple Station for a Combined Purchase Price of $11,000. ____________________________________________________________________________ Department Recommendation: Approval. Executive Summary: To provide for SR 372 (Crabapple Road/Birmingham Hwy) intersection improvements the acquisition of 0.028 AC of construction and maintenance easement are required. Funding and Fiscal Impact: Funding for this project is available in the Mayfield @ Mid Broadwell capital grant fund account and 80% of the purchase price is reimbursable. Alternatives: N/A Legal Review: N/A Concurrent Review: Chris Lagerbloom - City Manager Attachment(s): Purchase Agreement AGyREEME T TO PURCHASE REAL ESTATE Project; CSHPP-UOU"/-60(313) Parcol:4 Tax Parcel ID#: 224010.1170-2267 GEORGIA, FUL 'O COUNTY For and In consideration of the sum of one Dollar ($1.00), roceipt whereof being acknowledged, the undersigned grants to CM of Milton,an irrevocable option to acquire the following described root estate: Right of Way and/or Basement rights thrkAtta'cWr'r:`xhbI( (Ira' or parcel of land located In Land Lot 1135, 1169, 1'170 of the ,and_ District, ^ Section Of_,_,County Georgia, and being more particularly described on Exhibit "A" attached hereto a pri hereof by rerence. For the sum of $ 7 00, then d��s�need agreese nd dd veno CIN o Mile Icon fee simple title and easements to the lends owned byrt e>T ui igned as reflected oil the % The following conditions are Imposed upon the grant of this option: . 1) This option shall he Irrevocable for a period of 90 days from this date, a) The consideration resiled Is full payment for the rights conveyed, NIA Acres of Right of Way Linear FeeE ofiLlmited Access %028 Acres of Permanent Construction and Maintenance Easement Acres of Temporary Construction Easement 3) All Temporary Easements will terminate upon completion and acceptance of the same by the Department of Transportation. 4) The undersigned shall obtain all quit claim deeds or releases from any tenant now in possession and any other pathos having a claim or interest in the property described above. 5) Said option may be exercised by City of Millon at any time during the period stated, but only following notification and receipt of waiver from any and all lien holders of record unless speoroolly walved by City of Milton and by notice, in writing, of the oleotion to exercise Bald option, delivered to the undersigned person at address stated below. The exercise of Bald option will ripen these presents into a commotto sell and buy without the necessity of any further instrument In writing. 0) The undersigned covenants that, upon the exercise of this option by City of Milton, and upon the payment of the agreed upon purchase price as heroin provided, the undersigned will convoy, and cause the beconveyedunto the City of Milton unencumbered, marketable title to said property, in fee simple, and that the undersigned will warrant title to sold properly, by general covenants of warranty, against any claims and demanda of all persons whomsoever. 7) Special Provisions, If any, are Ilstep on Exhibit "�B""; which Is attached hereto and incorporated herein by reference. Witness my hand and seal this _-4_, day of_,ya ht ( t Slgned, Sealed and Delivered In _ C is presence of; ,/'v Property Owners Address: 1 ` ` o��� March 13 21)15 Telephone/ContaotNumber:!l'�l0 � M l000rl . � � wy� E/ \(!� wy� \(!� \tf, In grl \ ƒ.» 3 &- wy� ,: MO a _ g 'g THE >�-�R�9 e a N N GRP'5u a ~ioi _ CIc:e,a"a„ ea: a Naim""nm o�oear�:pi _@�ee.o_akawo_a„a;ga„oi9�:k: _CIUfte,N UP.. it uAl nclt^ ekok>sek2".'.sok:kvo`spki`Cm9 ek '8"k�kokia '&i s pce = k .75k g' ga na' iaeER= 1 1 jIE E E z m m m EnI m m a is_ s s p s N s aAt 2 p ai p y ro w ryii N a ro! tcunED 71 In In =g @aim ICA 5 ,ZA: 7 Ragm's_g�5o a 's 5�'s��cm: a aRoa�„ a s"'s_�m=� ss :e=Mol i g: as a ` Seams ;g- �--'� Zod ol 12aeg ai �a: ! gggg gg' S z $ = It S = m ooh R R o R R R gl S4I_ geR ae a - " C- 5 u e s^RK T'k- 91 CG"� 0 9 m ] ,. RR= S -g g.,» ” e o mMemx'� N: ”' „ u 56 ��^„va`x - akAn9ea-9 ai�7ie: =FxVa�xT9yA:Aek �aFe' tZft e�eu:AQAva�a„„:,.v oA aal� io a ai It - a g`n ts ,� _ 3I HOME OF ' amt CLT0=f\J' ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 11, 2014 FROM: City Manager AGENDA ITEM: Approval of a Professional Services Agreement between The City of Milton and Meritage Systems, Inc. for Community Development Management Software. MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER. (� APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED., YES ONO CITY ATTORNEY REVIEW REQUIRED: YES ()NO APPROVAL BY CITY ATTORNEY �APPROVED {) NOT APPROVED PLACED ON AGENDA FOR: 0q--2-2 T REMARKS 44 Q Your * * * Green ; ceniaea PHONE: 678.242.2500 1 FAX: 678.242.2499 , ,� info@6tyofmilfonga.us I www.cityofmiltonga.us �� � Community ;' Ca,." 13000 Deerfield Parkway, Suite 107 I ivlilton GA 30004 "`" To: Honorable Mayor and City Council Members From: David Frizzell, IT Manager Date: Submitted on Sept 11, 2014 for the Sept 22, 2014 Regular Council Meeting Agenda Item: Approval of a Professional Services Agreement between The City of Milton and Meritage Systems, Inc. for Community Development Management Software. ____________________________________________________________________________ Department Recommendation: The IT Manager recommends approval of this contract. Executive Summary: This contract provides access to an online Community Development tool that manages Projects, Planning, Permitting, Inspections, and Code Enforcement. This will replace most of the tasks currently managed by Energov, and exceeds its performance. Funding and Fiscal Impact: The cost for this service has been budgeted. There will be no increase in the IT budget for the new contract. The annual cost of this software is $13,815. Alternatives: The current annual budget for Energov is $18,000. Legal Review: Paul Higbee – Jarrard & Davis (9/11/2014) Concurrent Review: Chris Lagerbloom, City Manager Attachment(s): Milton GA Agreement 14_0911.pdf #2014 0911 10 GA r2 SA 14_0428 - 1 - SERVICES AGREEMENT FOR THE CITY OF MILTON, GA This SERVICES AGREEMENT (this “Agreement”), effective as of _____________ (the “Effective Date”), is by and between Meritage Systems, Inc., a Colorado corporation, having its principal place of business at 320 E Vine Drive Suite 323, Fort Collins, Colorado 80524 (“Meritage”), and the City of Milton, GA, having its principal place of business at 13000 Deerfield Parkway, Ste; 107, Milton GA 30004 (“Customer”). Meritage provides certain services relating to managing building department services (the “Services”) through the web site located at www.permits.meritagesystems.com and such other sites as may be designated by Meritage (each, the “Site” or collectively, the “Sites”). Customer wishes to have access to the Services. The parties agree as follows: 1. DEFINITIONS. For purposes of this Agreement, the following initially capitalized terms have the following meanings: 1.1. “Account” means an account allowing access to the Services created in Customer’s name. 1.2. “Fees” means the fees for the Services. 1.3. “Confidential Information" means (a) all nonpublic information disclosed or made available under this Agreement that relates to the provision or receipt of the Services or either party's financial condition, operations or busin ess, and which is clearly identified as confidential at the time of disclosure, (b) the Technology, (c) the Doc umentation, (d) the Customer Information, and (e) the User IDs. 1.4. “Customer Information” means all data, information or other content entered by or collected from Customer or any other user of the Account while accessing the Services. 1.5. “Documentation” means the online help files and instruction manuals (whether in print or electronic form) that relate to the use of the Services that have been provided or made available by Meritage to Customer. 1.6. “Intellectual Property Rights” means any and all intellectual property rights throughout the world, including, without limitation, any and all copyrights, trademarks, service marks, trade secrets, patents, patent applications , moral rights, contract rights and any and all other legal rights protecting intangible proprie tary information. 1.7. “Start of Service Date” is the date of commencement of operation of the services by Customer or 120 days following the Effective Date, whichever is first. 1.8. “Technology” means the software, hardware and other technology used by or on behalf of Meritage to provide the Services, and all data, information and other content included on or accessible through the Services, except for any Customer Information. 1.9. “User ID” means each unique User identification name and password used for access to and use of the Services through the Account. 1.10. “User” means anyone accessing the Services through Customer’s Account. 2. CUSTOMER’S ACCESS TO AND USE OF THE SERVICES. 2.1. Customer’s Right to Access the Services. Subject to the terms of this Agreement Meritage will provide Customer with the right to access and use the Services as specified in Attachment A: Description and Pricing of Services during the term of this Agreement, solely for Customer’s own internal business purposes. Except as set forth in this Agreement, Customer is not receiving any right or license to use, or any ownership interest with respect to, the Sites, Services or any Technology or Intellectual Property related to the Services. 2.2. Certain Restrictions on Customer’s Access. Customer will not, and will not permit any Users or any other party to: (a) alter, modify, reverse engineer, decompile, disassemble, or otherwise attempt to derive the source code of the Sites, Services or Technology; (b) knowingly interfere in any manner with the operation or hosting of the Sites, Services or Technology or attempt to gain unauthorized access to the Services or any other services offered by Meritage; (c) use the Services to provide outsourcing, service bureau, commercial hosting, application service provider or on-line services to third parties, or otherwise make available the Sites, Services or Technology, or access thereto, to any third par ty; or (d) otherwise use the Sites, Services or Technology in violation of the Agreement. 2.3. Customer’s Use of the Services. (a) Accounts/User IDs. Customer will be provided with one or more User IDs to access the Services through the Account. Attachment A Description and Pricing of Services specifies the number of user IDs and Read- Only IDs provided by this agreement unless otherwise agreed in writing by Meritage (“Subscription Cap”). Customer agrees to limit usage to those individuals assigned User IDs and will be responsible for using comm ercially reasonable #SA 14_0428 Milton - 2 - efforts to ensure the security and confidentiality of all User IDs. (b) Customer Information. Customer grants to Meritage all necessary intellectual and proprietary rights and licenses in and to any Customer Information necessary for Merita ge to provide the Services. Customer will not knowingly, and will not knowingly permit any Users to, provide Customer Information that: (i) infringes, misappropriates or violates any Intellectual Property Rights, publicity/privacy rights, law or regulation; (ii) contains any viruses or programming routines intended to damage, surreptitiously intercept or expropriate any system, data or personal information; or (iii) is false, misleading or inaccurate. (c) Necessary Equipment. Customer will be solely responsible, at Customer’s own expense, for acquiring, installing and maintaining all hardware, software and other equipment as may be necessary for Customer and Customer’s Users to connect to, access, and use the Services. 3. SET UP SERVICES. 3.1. Set Up Services. Subject to the terms of this Agreement Meritage will provide Customer with support to set up the Account and User IDs, configure the Services for use by the Customer, and provide training to Users in the essential operation of the Services. 3.2. Customer Responsibilities and Certain Restrictions on Set-Up Services. Customer is responsible for providing information in a timely manner and in an appropriate format for Services configuration and entry, and for ensuring the resource(s) assigned for the Set Up process and all Users have adequate computer skills for use of the Services. Customer acknowledges and accepts that configuration of the Services is limited to the extent accommodated by the current capabilities and limitations of the Services. Set up support required beyond the specified Set-Up Services will incur an additional fee upon written notification by Meritage and with agreement by both parties. 4. FEES AND PAYMENT. 4.1. Fees. On the Effective Date, Customer will pay Meritage a set-up fee (the “Set-Up Fee”) as specified in Attachment A: Description and Pricing of Services for Set-up Services. In addition, on the Start of Service Date and ending upon the termination of this Agreement, Customer will pay to Meritage a fee for the Services provided under this Agreement (“Subscription Fees”) as specified in Attachment A: Description and Pricing of Services. Any changes in the Fees mutually agreed to by the parties will be made effective the month following the change. Customer will pay the then-current Fees for all other Services added to Customer’s Account. On an annual basis or as may be requested from time-to-time by either party, Meritage and Customer will renegotiate the Subscription Fees and Subscription Cap. FEES ARE TO BE CONSIDERED CONFIDENTIAL BY BOTH PARTIES AND NOT TO BE SHARED WITHOUT WRITTEN PERMISSION AND ONLY AS REQUIRED BY THE FREEDOM OF INFORMATION ACT. 4.2. Payment. All Set Up Fees, Subscription Fees and other fees due under this Agreement (collectively, “Fees”) are payable in U.S. dollars, unless otherwise specified in writing. Customer shall pay all Fees and any other amounts set forth on each such invoice issued by Meritage under this Agreement within 30 days of the date of invoice. 5. CONFIDENTIALITY. 5.1. Obligations. The party receiving Confidential Information (the “Receiving Party”) from the other party (the “Disclosing Party”) will not use any Confidential Information of the Disclosing Party for any purpose other than the providing and receipt of Services under this Agreement. The parties agree the use of the Confidential Information will be in accordance with all terms and conditions of this Agreement. The Receiving Party will protect the Disclosing Party’s Confidential Information from unauthorized use, access or disclosure in the same manner as the Receiving Party protects its own confidential or proprietary information of a similar nature and with no less than reasonable care. Customer’s compliance with the Georgia Open Records Act or any order of any court of competent jurisdiction shall n ot constitute a violation of Section 5.1. 5.2. Termination of Obligations. The Receiving Party’s obligations under this Section 5 with respect to any Confidential Information of the Disclosing Party will terminate if and when the Receiving Party can document that such information: (a) was already lawfully known to the Receiving Party at the time of disclosure by the Disclosing Party; (b) is disclosed to the Receiving Party by a third party who had the right to make such disclosure without any confidentiality restrictions; (c) is, or through no fault of the Receiving Party has become, generally available to the public; or (d) is independently developed by the Receiving Party without access to, or use of, the Disclosing Party’s Confidential Information. In addition, the Receiving Party will be allowed to disclose Confidential Information of the Disclosing Party to the extent t hat such disclosure is: (i) approved in writing by the Disclosing Party; (ii) necessary for the Receiving Party to enforce its rights under this Agreement in connection with a legal proceeding; or (iii) required by law or by the order o f a court of similar judicial or administrative body, provided that the Receiving Party notifies the Disclosing Party of such required disclosure in #SA 14_0428 Milton - 3 - writing and cooperates with the Disclosing Party, at the Disclosing Party’s reasonable request and expense, in any lawful action to contest or limit the scope of such required disclosure. 5.3. Return of Confidential Information. The Receiving Party will return to the Disclosing Party or destroy all Confidential Information of the Disclosing Party in the Receiving Party’s possession or control a nd permanently erase all electronic copies of such Confidential Information promptly upon the written request of the Disclosing Party or the termination of this Agreement, whichever comes first. At the Disclosing Party’s request, the Receiving Party will certify in writing that it has fully complied with its obligations under this Section 5.3. For the purposes of this Section 5, Data, as defined in Section 6 below, shall not be considered Customer’s Confidential Information. 6. OWNERSHIP. 6.1. Customer’s Ownership. Customer retains all right, title and interest in and to the Customer Information Customer provides to Meritage. 6.2. Meritage’s Ownership. Meritage retains all right, title and interest in and to, and all Intellectual Property Rights embodied in or related to the Sites, Services, Technology, and any other information or technology used or made available in connection with the Sites or Services, including without limitation any and all improvements, updates, and modifications thereto, whether or not made in conjunction with this Agreement. Meritage’s name, logo, and the product and service names associated with the Services are trademarks of Meritage or third parties, and no right or license is granted to Customer to use them separate from Customer’s right to access the Services. 7. DATA. Meritage will have the right to collect non-personally identifiable data or information resulting from Customer’s use of the Services ("Data") solely as necessary to provide the Services to Customer under this Agreement. All such Data will remain the Confidential Information of Customer. Meritage will have the right to collect non-customer identifiable data and information for the purposes of publishing examples of service provided. 8. TERM AND TERMINATION. This Agreement will begin on the Effective Date and will continue in perpetuity until terminated in accordance with the terms of this Agreement. Customer may terminate this Agreement upon notice to Meritage. In the case of such termination, Customer may specify that su ch termination is effective at any time up to 120 days following notice of such termination by Customer. Either party may terminate this Agreement if the other party breaches this Agreement and does not cure such breach within 60 days after being provided with written notice thereof, provided that in the case of Customer such time period will be extended beyond 60 days if Customer is exercising reasonable efforts to cure such breach during such 60 day period. Upon any termination of this Agreement: (a) al l rights and licenses granted to Customer in this Agreement will immediately cease to exist; (b) Meritage may cease performing all Services; (c) all access by Customer and any Users to the Sites and the Services (including all Customer Information) may be suspended; (d) Meritage will discontinue all use of the Customer Information; and (e) all Fees and other amounts incurred under this Agreement prior to such termination or expiration will become immediately due and payable by Customer. Upon the request of Customer following any termination or expiration, Meritage will transfer all Customer Information collected by Meritage either directly to Customer or to Customer’s identified third-party partner. Customer shall compensate Meritage for the transfer on a time and materials basis at Meritage’s then-current rates and will reimburse all reasonable expenses and costs associated with the transfer. Such expenses and costs shall include, without limitation, travel, consultant costs, hardware expenses, or software costs associated with efforts involved in preparing Customer Information for transfer as well as any costs incurred as part of the physical transfer of Customer Information. Meritage will not be required to issue any refunds for any fees pre-paid in advance. The provisions of Sections 4, 5, 6, 7, 8, 9.2, 10 and 11 of this Agreement will survive termination of the Agreement for any reason. 9. WARRANTIES AND DISCLAIMERS. 9.1. Warranties. Each party represents and warrants to the other party that: (a) such party has all requisite corporate or other applicable power and authority to execute, deliver and perform its obligations under this Agreement; (b) the execution, delivery and performanc e of this Agreement by such party has been duly authorized; and will not conflict with, result in a breach of, or constitute a default under any other agreement to which such party is a party or by which suc h party is bound; and (c) such party will, in suc h party’s performance of this Agreement, comply with all applicable laws, rules and regulations. 9.2. Disclaimers. EXCEPT AS STATED UNDER THIS AGREEMENT, MERITAGE PROVIDES THE SERVICES “AS IS” AND “AS AVAILABLE” AND TO THE MAXIMUM EXTENT PERMITTED BY LAW, SP ECIFICALLY DISCLAIMS ALL OTHER WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, REGARDING THE SERVICES, INCLUDING WITHOUT LIMITATION IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE AND NON-INFRINGEMENT. CUSTOMER ACKNOWLEDGES THAT CUSTOMER HAS RELIED ON NO SUCH WARRANTIES IN ENTERING INTO THIS AGREEMENT. FURTHER, MERITAGE DOES NOT WARRANT, #SA 14_0428 Milton - 4 - GUARANTEE OR MAKE ANY REPRESENTATION REGARDING THE USE, OR THE RESULTS OF THE USE, OF THE SERVICES IN TERMS OF CORRECTNESS, ACCURACY, RELIABILITY OR OTHERWISE. 10. CERTAIN LIABILITIES. Customer will, at Customer’s own expense, indemnify, defend, hold harmless and pay all costs, damages and expenses (including reasonable attorneys’ fees) awarded against or incurred by Meritage based on any claims, allegations or lawsuits that may be made or filed against Meritage by any person: (a) based on or relating to any breach by Customer of any representation and warranty under this Agreement; or (b) that use by Meritage under this Agreement of Customer’s Customer Information, Data or Confidential Information infringes or misappropriates the Intellectual Property Rights of, or has caused harm or damage to, a third party. The indemnity obligation of Customer shall apply only to the extent, if any, allowed by law. 10.1. LIMITATION OF LIABILITY. IN NO EVENT WILL EITHER PARTY BE LIABLE TO THE OTHER PARTY FOR ANY INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY OR CONSEQUENTIAL DAMAGES (INCLUDING WITHOUT LIMITATION PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES, LOSS OF USE, DATA, OR PROFITS, OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE), ARISING IN ANY WAY IN CONNECTION WITH OR OUT OF THE USE OF THE SITES OR SERVICES, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. EACH PARTY’S TOTAL CUMULATIVE LIABILITY IN CONNECTION WITH THIS AGREEMENT, THE SITES OR THE SERVICES, WHETHER IN CONTRACT OR TORT OR OTHERWISE, WILL NOT EXCEED THE FEES PAID TO MERITAGE HEREUNDER. EACH PARTY ACKNOWLEDGES THAT THE FEES REFLECT THE ALLOCATION OF RISK SET FORTH IN THIS AGREEMENT AND THAT NEITHER PARTY WOULD ENTER INTO THIS AGREEMENT WITHOUT THESE LIMITATIONS ON ITS LIABILITY. IN JURISDICTIONS WHERE LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES IS NOT PERMITTED, MERITAGE’S LIABILITY IS LIMITED TO THE MAXIMUM EXTENT PERMITTED BY LAW. 11. GENERAL PROVISIONS. This Agreement will be binding upon the parties to this Agreement and their permitted successors and assigns. Neither party may assign, delegate or transfer this Agreement or any of its rights or obligations (in whole or in part) under this Agreement (whether by operation of law or otherwise) to any third party without the other party’s prior written consent. Notwithstanding the foregoing, either party may assign this agreement to any successor in interest to such party’s stock, assets or business, whether by way of sale, merger, reorganization or other form of transaction, provided that such party provides the other party with notice of such assignment and that the successor in interest agreed in advance to assume all right, obligations, liabilities, and responsibilities of the assigning party under this Agreement. Any assignment or transfer in violation of the foregoing shall be null and void. Nothing in this Agreement confers or is intended to confer , expressly or by implication, any rights or remedies upon any person or entity not a party to this Agreement . The parties hereto are independent parties, not agents, employees or employers of the other or joint ventures, and neither acquires hereunder any right or ability to bind or enter into any obligation on behalf of the other. Any notice to the other party required or allowed under this Agreement must be delivered in writing by express courier, personal delivery, or by certified mail, postage pre-paid to the address for the party listed in the first paragraph of this Agreement. If any provision of this Agreement is held by a court of competent jurisdiction to be unenforceable, such provision will be changed and interpreted to accomplish the objectives of such provision to the greatest extent possible under applicable law and the remaining provisions of this Agreement will continue in full force and effect. Meritage may use Customer’s name as a reference and publicize Customer as a customer of Meritage. In addition, the Services may be subject to limitations, delays, and other problems inherent in the use of the Internet and electronic communications. Meritage is not responsible for any delays, failures, or other damage resulting from such problems. U nless otherwise amended as provided herein, this Agreement will exclusively govern Customer’s access to and use of the Services and the Sites and is the complete and exclusive understanding and agreement between the parties, and supersedes any oral or writ ten proposal, agreement or other communication between the parties, regarding Customer’s access to and use of the Services and the Sites. This Agreement may be amended or modified only by a writing signed by both parties. All waivers under this Agreement must be in writing. Any waiver or failure to enforce any provision of this Agreement on one occasion will not be deemed a waiver of any other provision or of such provision on any other occasion. #SA 14_0428 Milton - 5 - The parties hereby agree to be legally bound by the terms of this Agreement: FOR CUSTOMER: FOR MERITAGE SYSTEMS, INC.: ________________________________________ ________________________________________ By: Name: Title: Date: By: Name: Gary Kaiser Title: President Date: This section intentionally left blank. #SA 14_0428 Milton - 6 - Attachment A: Description of Services and Pricing for the City of Milton, GA Milton, GA The following pricing table is for the one-time setup and annual support and licensing fees for the City of Milton, GA with SAFEbuilt covering costs and also for the continuation of services without SAFEbuilt. Assumptions include number of users and permit volume. Pricing is valid for 2014 and subject to change. With SAFEbuilt Without SAFEbuilt Applications and Services One-Time Set- Up Fee Annual Support & Licensing Fee with SAFEbuilt Continuation of Annual Support & Licensing Fee without SAFEbuilt Permit Management (10 users) SAFEbuilt SAFEbuilt $10,080 Legacy Permit Data Import SAFEbuilt NA NA Code Enforcement with Apps for citizens to report potential violations SAFEbuilt SAFEbuilt $4,500 ContractorConnect™ Online and iOS/Android apps for contractor and citizen permit management SAFEbuilt SAFEbuilt $2,200 GIS/ESRI Connect SAFEbuilt SAFEbuilt $1,200 Total Cost to the City of Milton, GA NC NC $17,980 Future Option: Electronic Plan Review -Includes 10GB storage* $15,450 $13,815* $13,815 CitizenConnect™ city CRM Application and Citizen Apps TBD TBD after demo and needs assessment TBD *Electronic Plan Review includes 10 GB of storage which will allow for the processing and storage of approximately 500 typica l project plans of 20 pages each (including revisions documents). Storage above the first 10GB is $48 per year per GB, with each 1 GB adding capability for approximately 50 projects. HOME OF 'THE BEST QUALITY OF LIFE IN GEORGIA' -MILION111 ESTABLISH ED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 8, 2014 FROM: City Manager AGENDA ITEM: Proclamations Recognizing Constitution Week Presented to the Daughters of the American Revolution (Martha Stewart Bulloch and Chestatee River Chapters) and the Sons of the American Revolution (Piedmont Chapter). MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER. (t�APPROVED O NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: O YESrNO O CITY ATTORNEY REVIEW REQUIRED: {) YES APPROVAL BY CITY ATTORNEY ()APPROVED O NOT APPROVED PLACED ON AGENDA FOR REMARKS 04z2�'-i ®�-00 Your - - PHONE: 678.242.2500 1 FAX: 678.242.2499 1nf0@cityofmiltonga.us j www.cityofmI1tonga.us 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 .Green Community * C:ernf d * Ton,.itiu City of Ediks - 31 Constitution Week 2014 WHEREAS, The Constitution of the United States, the guardian of our liberties, is a product of reflection and choice, embodying the principles of limited government in a Republic dedicated to rule by law, not by men; and WHEREAS, September 17, 2014 marks the two hundred and twenty-seventh anniversary of the drafting of the Constitution of the United States of America by the Constitution Convention; and WHEREAS, it is fitting and proper to accord official recognition to this memorable anniversary, and to the patriotic exercises that will commemorate the occasion; and WHEREAS, Public Law 915, guarantees the issue of a proclamation each year by the President of the United States of America designating September 17th through September 23rd as Constitution Week. This Constitution Week, we, the City of Milton, urge all citizens to study the Constitution and to express gratitude for the privilege of American citizenship in our Republic, functioning under the superb body of laws - the Constitution of the United States of America. Now, therefore, I, Joe Lockwood as Mayor of the City of Milton, proclaim the week of September 17, 2014 through September 23, 2014 as Constitution Week in the City of Milton and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. Presented to The Chestatee River Chapter of the National Society of Daughters of the American Revolution. Given under our hand and seal of the City of Milton, Georgia on this 22nd day of September, 2014. _________________________________ Joe Lockwood, Mayor Constitution Week 2014 WHEREAS, The Constitution of the United States, the guardian of our liberties, is a product of reflection and choice, embodying the principles of limited government in a Republic dedicated to rule by law, not by men; and WHEREAS, September 17, 2014 marks the two hundred and twenty-seventh anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this memorable anniversary, and to the patriotic exercises that will commemorate the occasion; and WHEREAS, Public Law 915, guarantees the issue of a proclamation each year by the President of the United States of America designating September 17th through September 23rd as Constitution Week. This Constitution Week, we, the City of Milton, urge all citizens to study the Constitution and to express gratitude for the privilege of American citizenship in our Republic, functioning under the superb body of laws - the Constitution of the United States of America. Now, therefore, I, Joe Lockwood as Mayor of the City of Milton, proclaim the week of September 17, 2014 through September 23, 2014 as Constitution Week in the City of Milton and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. Presented to The Martha Stewart Bulloch Chapter of the National Society, Daughters of the American Revolution. Given under our hand and seal of the City of Milton, Georgia on this 22nd day of September, 2014. _________________________________ Joe Lockwood, Mayor Constitution Week 2014 WHEREAS, The Constitution of the United States, the guardian of our liberties, is a product of reflection and choice, embodying the principles of limited government in a Republic dedicated to rule by law, not by men; and WHEREAS, September 17, 2014 marks the two hundred and twenty-seventh anniversary of the drafting of the Constitution of the United States of America by the Constitution Convention; and WHEREAS, it is fitting and proper to accord official recognition to this memorable anniversary, and to the patriotic exercises that will commemorate the occasion; and WHEREAS, Public Law 915, guarantees the issue of a proclamation each year by the President of the United States of America designating September 17th through September 23rd as Constitution Week. This Constitution Week, we, the City of Milton, urge all citizens to s tudy the Constitution and to express gratitude for the privilege of American citizenship in our Republic, functioning under the superb body of laws - the Constitution of the United States of America. Now, therefore, I, Joe Lockwood as Mayor of the City of Milton, proclaim the week of September 17, 2014 through September 23, 2014 as Constitution Week in the City of Milton and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. Presented to the Piedmont Chapter of the Georgia Society Sons of the American Revolution. Given under our hand and seal of the City of Milton, Georgia on this 22nd day of September, 2014. ________________________________ Joe Lockwood, Mayor HOME OF'TSI= BEST QUAL TY OF LIFE IN'' GEORGW M I LTONI ESTABL1SFlED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 11, 2014 FROM: City Manager AGENDA ITEM: Proclamation Recognizing Tom Lowe Day MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER. ,APPROVED CITY ATTORNEY APPROVAL REQUIRED: O YES CITY ATTORNEY REVIEW REQUIRED APPROVAL BY CITY ATTORNEY PLACED ON AGENDA FOR REMARKS () YES () NOT APPROVED NO lkNO () APPROVED ) NOT APPROVED Q%221� ©itYou PHONE: 678.242.25001 FAX: 678.242.2499 GCeen 7 CernfYed Top,1W Community c",g+ inf@c oityofmiltonga.us I www.cityofmiifongp.us w iLnLIR ., y �e�,l 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 'B`` “Tom Lowe” Day WHEREAS, Tom Lowe has served with honor and distinction as the District 4 Fulton County Commissioner since 1974, and is the longest serving member of the Board of Commissioners; and WHEREAS, Tom Lowe advocated and supported a number of North Fulton County facilities including, the Abernathy Arts Center, Dorothy Benson Multi- Purpose Senior Center, Roswell Senior Center, Morgan Falls Park, North Fulton Service Center, John Ripley Forbes Big Trees Forrest Preserve and several branch libraries; and WHEREAS, Tom Lowe was instrumental in the development of the 127-acre Chattahoochee Nature Center; and WHEREAS, Tom Lowe served on a number of boards and commissions during his distinguished career including, the Atlanta-Fulton County Water Resources Commission, Atlanta-Fulton County Library Board of Trustees, Atlanta-Fulton County Recreation Authority, and the Fulton County Pension Board; and WHEREAS, We express our gratitude to Tom Lowe for his service and contributions to North Fulton County. NOW, THEREFORE, I, Joe Lockwood as Mayor of the City of Milton along with all of the Mayors of North Fulton County, proclaim October 1, 2014 “Tom Lowe” Day in North Fulton County. Given under our hand and seal of the City of Milton, Georgia on this 22nd day of September, 2014. ________________________________ Joe Lockwood, Mayor HOME OF' LSTARLISFIFD 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 11, 2014 FROM: City Manager AGENDA ITEM: Consideration of an Ordinance to Adopt Amendments to the Fiscal 2014 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: ( APPROVED O NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES KNO CITY ATTORNEY REVIEW REQUIRED: (} YES NO APPROVAL BY CITY ATTORNEY O APPROVED O NOT APPROVED PLACED ON AGENDA FOR: Q I Z Z 14 KI 10 YOU= PHONE: 678.242.2500 FAX: 678.242.2499 �,i�F}. Community Fehicf infoftityofmiltonga.us I www.cityofmiltonga.us �y 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 City of Milton, Georgia Fiscal Year 2014 Summary of Departmental Budget Amendments The goal of the fiscal year 2014 budget amendment is to revise departmental budgets and interfund transfers based on activity-to-date and future projections. GENERAL FUND The General Fund is the principal operating fund of the government and is used to facilitate current year operations. General Fund revenues have unrestricted use. Expenditure requests are categorized into two categories: Salary/Benefits and Maintenance/Operating. Salary / benefits line items include salaries, overtime, vacation pay, retirement and other associated payroll expenditures. The maintenance/ operating category includes expenditures related to operational line items such as, supplies, professional fees, training, dues/fees, travel, utilities, communications, machinery & equipment, etc. GENERAL FUND SUMMARY: Revenue Appropriation Increase 1,497,350 Expenditure Appropriation Increase 1,392,541 Net Revenue/(Expenditure) Requests:104,809 Revenue Amendments: The change in original revenue estimates for the following revenue sources is driven by an analysis of the activity-to-date. A projection was completed using available data indicating the fiscal year 2014 revenue estimates could be adjusted by the amounts indicated in the table on page 3. Some of the most significant changes are explained as follows: 1. Local option sales tax is anticipated to be $550,000 more than what was projected in March for the mid-year budget amendments. 2. Motor vehicle taxes have increased significantly as a result of House Bill 386. This was passed by the legislators in 2012 with a March 1, 2013 effective date and provided for a new method of taxation called the “title ad valorem tax.” It is predicted that this revenue source will trend higher for the next two or three years and then start to taper off as individuals cycle out of the “birthday tax” previously in place. For FY 14, the trend is showing an increase of $200,000 over what is currently budgeted. 3. Property taxes are anticipated to be $370,000 higher than projections (net $440,000 increase for current taxes and a $70,000 decrease in prior year taxes). 4. Land disturbance fees and building permit revenues were increased by $106,700 and $50,000, respectively, to account for higher-than-anticipated collections. 5. The court administration fee and fines and forfeitures were increased by a total of $140,000 due to the trend of higher-than-anticipated revenues in this fiscal year. 6. Plan review fees are coming in $82,000 higher than projected. 1 of 26 Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) TAXES Current Yr Property Taxes-Real 8,007,886 7,948,755 7,860,000 440,000 8,300,000 - 8,300,000 Current Yr Property Taxes-Utility 59,227 60,042 59,000 - 59,000 57,084 1,916 Prior Yr Property Taxes-Real 307,548 298,587 230,000 (70,000) 160,000 153,916 6,084 Current Yr Prop Taxes-Personal 204,611 200,861 190,000 - 190,000 - 190,000 Motor Vehicle Tax 575,665 751,348 700,000 200,000 900,000 844,979 55,021 Intangible Tax 237,498 269,681 250,000 (75,000) 175,000 148,895 26,105 Prior Yr Prop Taxes-Personal 4,184 11,422 5,000 - 5,000 4,493 507 Real Estate Transfer Tax 53,571 71,341 75,000 - 75,000 61,680 13,320 Franchise Fees 1,842,164 1,867,963 1,800,000 45,000 1,845,000 1,402,104 442,896 Local Option Sales Tax 3,982,249 3,983,981 7,000,000 550,000 7,550,000 5,633,710 1,916,290 Alcohol Beverage Excise Tax 293,425 298,125 285,000 - 285,000 244,503 40,497 Business & Occupation Tax 613,094 663,050 605,000 63,800 668,800 668,839 (39) Insurance Premium Tax 1,627,175 1,684,784 1,600,000 - 1,600,000 - 1,600,000 Financial Institution Tax 32,795 33,918 33,000 - 33,000 35,172 (2,172) Penalties & Interest-Real Prop 32,758 23,285 20,000 - 20,000 23,058 (3,058) Penalties & Interest-Pers Prop 775 2,606 1,000 - 1,000 263 737 Penalties & Interest-Business Lic 15,420 15,673 6,000 - 6,000 15,468 (9,468) Penalties & Interest-Other 3,851 5,639 3,000 - 3,000 127 2,873 Total: Taxes 17,893,895 18,191,063 20,722,000 1,153,800 21,875,800 9,294,291 12,581,509 LICENSES & PERMITS Alcohol Beverage Licenses 135,851 145,600 135,000 - 135,000 138,600 (3,600) Advertising Fee 1,200 1,072 1,000 - 1,000 1,600 (600) Pouring Permit 6,620 5,970 5,000 - 5,000 5,360 (360) Solicitation Permit 195 1,170 300 - 300 195 105 Zoning & Land Use Permits 11,107 21,147 18,575 - 18,575 21,775 (3,200) Land Disturbance 14,143 85,860 131,254 106,700 237,954 237,972 (18) Modification 1,600 100 500 - 500 2,100 (1,600) Variance 6,200 3,425 2,000 - 2,000 4,950 (2,950) Seasonal & Special Events 1,360 880 700 - 700 1,330 (630) Sign Permits 1,625 4,673 2,565 - 2,565 7,253 (4,688) Building Permits 311,864 405,191 400,000 50,000 450,000 413,563 36,437 Retaining Wall - - - - - - - NPDES Fees 774 3,066 5,321 - 5,321 12,181 (6,860) Taxi & Driver Permitting Fees - 200 800 - 800 1,400 (600) Total: Licenses & Permits 492,538 678,353 703,015 156,700 859,715 848,278 11,437 INTERGOVERNMENTAL REVENUES Fulton County/SSD Funds - 48,298 1,711 - 1,711 1,711 (0) Total: Intergovernmental Revenues - 48,298 1,711 - 1,711 1,711 (0) CHARGES FOR SERVICES Precious Metals Work Permit Admin Fee - 70 - - - - - Finance Admin Fee 65,532 68,250 60,000 - 60,000 68,445 (8,445) Court Admin Fee 187,144 159,812 170,000 60,000 230,000 193,028 36,972 Maps & Cert Letters 150 390 150 - 150 240 (90) Plan Review Fees 104,363 155,030 100,000 82,000 182,000 182,723 (723) Open Records Fees 854 598 350 - 350 414 (64) Online Payment Convenience Fee 3,981 4,284 4,000 - 4,000 3,151 849 Development Bond Fee 4,450 200 500 - 500 1,150 (650) Election Qualifying Fee - 2,250 - - - - - Accident Reports 3,632 1,140 - - - 56 (56) Expungement Fees 1,955 2,200 1,700 - 1,700 1,700 - Alarm Registration 5,450 (1,050) - - - - - False Alarms 6,300 6,300 6,500 - 6,500 4,500 2,000 Fire Plan Review 543 913 800 - 800 1,111 (311) Fire Inspection 2,850 170 2,000 - 2,000 3,300 (1,300) Fingerprinting Fee - 1,720 1,000 - 1,000 4,201 (3,201) Fingerprinting/Gold Buyers/Pawn Shops - 60 100 - 100 - 100 Medical Reimbursement - - 10,000 (10,000) - - - CPR Classes 65 444 250 - 250 160 90 FY 2014 Revenues FY 2012 Actuals FY 2013 Actuals Account Name 2 of 26 Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) FY 2014 Revenues FY 2012 Actuals FY 2013 Actuals Account Name Self Defense Class - 1,320 1,000 - 1,000 1,050 (50) Background Check Fees 14,095 14,995 12,000 - 12,000 14,845 (2,845) Activity Fees/Camp Bethwell - - - - - - - Activitiy Fees/Joyful Soles 13,019 15,515 26,950 - 26,950 17,133 9,818 Facility Rental 1,648 2,633 2,000 - 2,000 - 2,000 Activity Commissions 33,899 48,041 30,000 (30,000) - - - Activity Commissions/ATPP - - - - - - - Activity Commissions/Core Physique - - 1,156 - 1,156 1,411 (255) Activity Commissions/Eagle Stix Lacrosse - - - - - - - Activity Commissions/Kim Saunders Yoga - - 1,330 - 1,330 4,383 (3,053) Activity Commissions/North GA Rec - - 6,438 12,500 18,938 19,020 (82) Activity Commissions/Sperber Music - - 281 - 281 539 (258) Activity Commissions/YMCA - - 911 - 911 2,286 (1,375) Bad Check Fees 210 30 245 - 245 365 (120) Total: Charges for Services 450,141 485,314 439,661 114,500 554,161 525,211 28,950 FINES & FORFEITURES Fines & Forfeitures 483,242 382,434 480,000 80,000 560,000 465,072 94,928 Ordinance Fines - - 1,600 - 1,600 1,950 (350) Total: Fines & Forfeitures 483,242 382,434 481,600 80,000 561,600 467,022 94,578 INVESTMENT INCOME Interest Revenue 3,720 2,330 2,500 - 2,500 515 1,985 Realized Gain/Loss on Investmt 12,692 17,018 12,000 - 12,000 17,302 (5,302) Total: Investment Income 16,412 19,347 14,500 - 14,500 17,817 (3,317) CONTRIBUTIONS & DONATIONS Donation Revenue 100 - 100 100 - Donation Revenue-Pub Sfty - 3,358 992 - 992 992 0 Donation Revenue-Public Safety Fd 5,875 3,317 - - - - - Donation Revenue-R.A.D. - 1,000 - - - - - Donation Revenue-Golf Tournament - 23,605 - - - - - Donation Revenue-Community Development - 195 44 - 44 123 (79) Donation Revenue-Parks & Recreation - - 52 - 52 52 0 Total: Contributions & Donations 5,875 31,475 1,188 - 1,188 1,266 (78) MISCELLANEOUS REVENUE Cell Tower Lease 17,940 17,940 17,940 - 17,940 13,455 4,485 Lease-15315 Thompson Rd - 2,374 - - - - - Lease-15260 Bell Park Rd - 110 - - - 30 (30) Facility Rental - - - - - - - Insurance Proceeds 238 2,642 - - - - - Insurance Proceeds-Pub Sfty 19,846 10,400 - - - 476 (476) Insurance Proceeds-PW 10,902 8,816 - 19,350 19,350 19,356 (6) Other Misc Revenue 26,096 4,405 11,600 - 11,600 11,477 123 Over/Short Cash Drawer 1 (10) - - - (83) 83 Evidence Room Unclaimed Cash 386 - - - - - - Total: Miscellaneous Revenue 75,409 47,370 29,540 19,350 48,890 45,797 3,093 OTHER FINANCING SOURCES Operating Transfers In-Htl/Mtl Fd 12,688 20,000 20,000 - 20,000 20,000 - Operating Transfers In-Capital Grant Fund - - 20,000 (20,000) - - - Sale of Surplus Equipment 2,474 42,616 24,000 (7,000) 17,000 16,761 239 Total: Other Financing Sources 15,163 62,616 64,000 (27,000) 37,000 36,761 239 TOTAL 19,432,673 19,946,271 22,457,215 1,497,350 23,954,565 11,238,154 12,716,411 3 of 26 Expenditure Amendments: Explanations for each of the amendments to the expenditure accounts are provided within the departmental budget spreadsheets following. Highlights of the amendments are: 1. The legal costs of changing the City defined benefit plan to a defined contribution plan along with higher-than- projected general legal fees require a budgetary increase of $70,000. 2. Renovations to City Hall to combine all entrances into one main entrance is estimated at $22,600. These funds are being pulled from Contingency. 3. The septic tank at Fire Station 43 needed to be replaced. The budget increased in the Fire Department by $33,000 and was offset by a decrease to Contingency. 4. We are transferring $1,330,651 from the General Fund to the Capital Projects-Revenue Bond Fund to cover the acquisition of the City Hall property ($945,651) and the second artificial turf field at Bell Memorial Park ($385,000). Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) Revenues Taxes 17,893,895 18,191,063 20,722,000 1,153,800 21,875,800 9,294,291 12,581,509 Licenses & Permits 492,538 678,353 703,015 156,700 859,715 848,278 11,437 Intergovernmental Revenues - 48,298 1,711 - 1,711 1,711 (0) Charges for Services 450,141 485,314 439,661 114,500 554,161 525,211 28,950 Fines & Forfeitures 483,242 382,434 481,600 80,000 561,600 467,022 94,578 Investment Income 16,412 19,347 14,500 - 14,500 17,817 (3,317) Contributions & Donations 5,875 31,475 1,188 - 1,188 1,266 (78) Miscellaneous Revenue 75,409 47,370 29,540 19,350 48,890 45,797 3,093 Other Financing Sources 15,163 62,616 64,000 (27,000) 37,000 36,761 239 Total Revenues 19,432,673 19,946,271 22,457,215 1,497,350 23,954,565 11,238,154 12,716,411 Expenditures Mayor & Council 173,224 167,312 166,576 - 166,576 126,359 40,217 City Manager 290,917 282,478 556,713 - 556,713 441,415 115,298 City Clerk 207,949 189,733 188,574 - 188,574 150,079 38,495 General Administration 40,157 31,692 37,794 - 37,794 34,922 2,872 Finance 458,680 479,962 367,595 11,890 379,485 315,538 63,947 Legal 231,642 216,208 230,000 70,000 300,000 234,980 65,020 Information Technology 484,523 565,650 614,657 - 614,657 457,008 157,649 Human Resources 236,799 272,206 331,108 - 331,108 215,793 115,315 Risk Management 181,587 182,588 195,015 - 195,015 180,081 14,935 General Govt Buildings 523,200 337,349 436,678 22,600 459,278 364,670 94,608 Public Info & Marketing 86,813 154,213 254,541 - 254,541 170,809 83,732 Municipal Court 227,666 233,588 246,985 - 246,985 215,479 31,506 Police 2,701,521 2,846,047 3,420,814 - 3,420,814 2,634,897 785,917 Fire 4,115,746 4,458,410 5,408,188 33,000 5,441,188 4,291,035 1,150,153 EMS Operations 132,250 99,187 - - - - - Public Works 1,490,622 1,511,028 1,833,009 - 1,833,009 1,431,230 401,779 Parks & Recreation 367,880 754,479 990,634 (34,000) 956,634 673,628 283,006 Community Development 802,453 938,323 1,096,848 - 1,096,848 873,501 223,347 Economic Development - 43,914 79,285 - 79,285 72,733 6,552 Debt Service 807,310 90,769 90,770 - 90,770 90,769 1 Other Financing Uses 5,404,000 6,702,559 6,935,793 1,344,651 8,280,444 4,915,793 3,364,651 Contingency - - 95,369 (55,600) 39,769 - 39,769 Total Expenditures 18,964,938 20,557,695 23,576,946 1,392,541 24,969,487 17,890,719 7,311,929 Total Revenues Over/(Under) Expenditures 467,735 (611,424) (1,119,731) 104,809 (1,014,922) (6,652,565) 5,404,482 Beginning Fund Balance 9,633,064 10,100,799 9,489,374 9,489,374 9,489,374 9,489,374 9,489,374 Ending Fund Balance 10,100,799 9,489,374 8,369,643 9,594,183 8,474,452 2,836,810 14,893,856 General Fund Summary FY 2014 Actuals FY 2012 Actuals FY 2013 4 of 26 Account Name FY 2012 Actuals Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 296,819 315,074 225,232 - 225,232 192,035 33,197 Total: Salaries & Wages 296,819 315,074 225,232 - 225,232 192,035 33,197 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 28,511 24,457 11,000 - 11,000 10,951 49 EMPLOYEE BENEFITS / 401A (SS MATCH)11,100 11,845 8,400 - 8,400 7,201 1,199 EMPLOYEE BENEFITS / FICA MEDICARE 4,027 4,306 3,300 - 3,300 2,747 553 401A 1% MATCH 2,496 2,838 2,300 - 2,300 1,908 392 PENSION (GMEBS)10,964 18,144 20,200 - 20,200 9,612 10,588 UNEMPLOYMENT INSURANCE 196 323 220 - 220 204 16 WORKER'S COMPENSATION 1,199 827 728 - 728 770 (42) FLEXIBLE SPENDING 1,800 4,200 6,600 - 6,600 6,600 - Total: Employee Benefits 60,293 66,941 52,748 - 52,748 39,994 12,754 Purchased Professional and Technical Services ADMINISTRATIVE FEES BANK FEES 4,129 1,850 - - - 12 (12) CREDIT CARD FEES 33,443 39,592 35,000 10,000 45,000 38,906 6,094 Total: Administrative Fees 37,572 41,442 35,000 10,000 45,000 38,918 6,082 PROFESSIONAL FEES VALUATION ADVISORY GROUP - - - - - - - AUDIT FEES 40,030 31,062 30,500 - 30,500 30,500 - OTHER - - - - - 500 (500) Total: Professional Fees 40,030 31,062 30,500 - 30,500 31,000 (500) Total: Purchased Professional and Technical Services 77,602 72,504 65,500 10,000 75,500 69,918 5,582 Other Purchased Services COMMUNICATIONS 726 772 - - - - - POSTAGE 4,990 7,765 7,500 1,500 9,000 3,070 5,930 ADVERTISING: Public Hearings & Bids 2,331 3,780 3,500 - 3,500 3,427 73 PRINTING CITY CHECKS 887 867 1,000 - 1,000 838 162 PROPERTY TAX BILLS 3,154 3,143 4,000 - 4,000 204 3,796 BUSINESS CARDS - 149 186 - 186 88 98 BUSINESS LICENSES - - 2,344 - 2,344 2,344 0 Total: Printing 4,041 4,159 7,530 - 7,530 3,474 4,056 TRAVEL CVIOG - 1,102 1,000 - 1,000 224 776 GGFOA CONFERENCE 508 253 - - - - - OTHER 14 275 - - - 6 (6) Total: Travel 522 1,631 1,000 - 1,000 230 770 DUES AND FEES GFOA MEMBERSHIP 150 225 - - - - - GGFOA MEMBERSHIP 50 50 50 - 50 38 13 CAFR AWARD FEES 435 405 435 - 435 435 - GOV DEALS - 2,770 2,000 - 2,000 1,205 795 CIVIC ORGANIZATION DUES - 1,064 - - - - - OTHER - 39 - - - 39 (39) Total: Dues & Fees 635 4,552 2,485 - 2,485 1,716 769 EDUCATION & TRAINING CARL VINSON TRAINING 129 1,026 900 - 900 577 323 GGFOA CONFERENCE 295 590 - - - - - GFOA CPFO CERTIFICATION - (145) - - - - - OTHER 45 285 - - - 129 (129) Total: Education & Training 469 1,756 900 - 900 706 194 CONTRACT LABOR 9,700 - - - - - - MAINTENANCE CONTRACTS 374 184 - - - 245 (245) Total: Other Purchased Services 23,788 24,598 22,915 1,500 24,415 12,868 11,547 Supplies GENERAL SUPPLIES 179 829 1,200 - 1,200 319 881 BOOKS & PERIODICALS - - - - - 15 (15) FY 2013 Actuals Finance FY 2014 5 of 26 Account Name FY 2012 Actuals Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) FY 2013 Actuals Finance FY 2014 Total: Supplies 179 829 1,200 - 1,200 334 866 Machinery & Equipment FURNITURE & FIXTURES - - - 390 390 389 1 OTHER EQUIPMENT OTHER EQUIP/CELL PHONES - 15 - - - - - Total: Machinery & Equipment - 15 - 390 390 389 1 Total: Finance 458,680 479,962 367,595 11,890 379,485 315,538 63,947 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Credit Card Fees 10,000 2. Postage 1,500 3. Furniture & Fixtures 390 Total Increase 11,890$ 11,890$ Amendment Reason The merchant fees are higher than initially anticipated due to an increase in users paying with credit cards. Postage fees are higher than anticipated TOTAL BUDGET AMENDMENTS To purchase filing cabinet 6 of 26 Account Name FY 2012 Actuals Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) Purchased Professional and Technical Services PROFESSIONAL FEES / LEGAL FEES 231,642 216,208 230,000 70,000 300,000 234,980 65,020 Total: Purchased Professional and Technical Services 231,642 216,208 230,000 70,000 300,000 234,980 65,020 Total: Legal 231,642 216,208 230,000 70,000 300,000 234,980 65,020 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Legal Fees 70,000 Total Increase 70,000$ 70,000$ FY 2013 Actuals FY 2014 Legal Amendment Reason To cover legal costs for changing pension plan and to cover higher-than-anticipated general legal feees TOTAL BUDGET AMENDMENTS 7 of 26 Account Name FY 2012 Actuals Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) Purchased Professional and Technical Services PROFESSIONAL FEES 12,580 3,758 - - - 393 (393) CONTRACTED/MOWING AT FACILITIES - - - - - - - FACILITIES REPAIRS & MAINTENANCE 14,529 3,394 67,400 22,600 90,000 - 90,000 GROUNDS REPAIRS & MAINTENANCE 1,480 488 5,000 - 5,000 - 5,000 Total: Purchased Professional and Technical Services 28,589 7,641 72,400 22,600 95,000 393 94,607 Purchased-Property Services RENTAL LAND & BUILDINGS 474,438 321,422 364,278 - 364,278 364,278 0 Total: Purchased-Property Services 474,438 321,422 364,278 - 364,278 364,278 0 Other Purchased Services OTHER PURCHASED SERVICES 18,054 160 - - - - - Total: Other Purchased Services 18,054 160 - - - - - Other Costs INTERGOVERNMENTAL 2,119 8,126 - - - - - Total: Other Costs 2,119 8,126 - - - - - Total: General Government Buildings 523,200 337,349 436,678 22,600 459,278 364,670 94,608 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Facilities Repairs & Maintenance 22,600 Total Increase 22,600$ 22,600$ TOTAL BUDGET AMENDMENTS FY 2013 Actuals General Government Buildings FY 2014 Amendment Reason To cover additional renovations to City Hall. 8 of 26 Account Name FY 2012 Actuals Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 2,614,131 2,744,240 3,165,678 - 3,165,678 2,586,147 579,531 SALARIES AND WAGES / OVERTIME 42,482 69,835 68,000 - 68,000 47,196 20,804 SALARIES AND WAGES / HOLIDAY PAY 91,996 118,167 114,000 - 114,000 95,975 18,025 Total: Salaries & Wages 2,748,609 2,932,241 3,347,678 - 3,347,678 2,729,318 618,360 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 362,238 405,768 525,800 - 525,800 500,270 25,530 EMPLOYEE BENEFITS / 401A (SS MATCH)102,676 110,198 118,612 - 118,612 102,371 16,241 EMPLOYEE BENEFITS / FICA MEDICARE 37,731 40,174 45,882 - 45,882 37,305 8,577 401A 1% MATCH 22,820 25,617 31,366 - 31,366 22,323 9,043 PENSION (GMEBS)118,857 154,477 284,588 - 284,588 137,057 147,531 TUITION REIMBURSEMENT 4,750 6,227 10,000 - 10,000 8,860 1,140 UNEMPLOYMENT INSURANCE 1,927 3,497 3,355 - 3,355 2,995 360 WORKER'S COMPENSATION 69,463 68,602 101,944 - 101,944 78,953 22,991 FLEXIBLE SPENDING 24,000 24,800 24,800 - 24,800 24,258 542 Total: Employee Benefits 744,462 839,359 1,146,347 - 1,146,347 914,393 231,954 Purchased Professional and Technical Services PROFESSIONAL FEES - - 3,600 - 3,600 - 3,600 HEALTH & WELLNESS PROGRAM 14,576 14,765 16,000 - 16,000 14,595 1,405 TLAER TRAINING INSTRUCTOR - - - - - - - MEDICAL DIRECTION 20,000 20,000 20,000 - 20,000 13,366 6,634 BIO HAZARD WASTE DISPOSAL - 285 1,300 - 1,300 665 635 FIRE ACCREDITATION 525 - - - - - - Total: Professional Fees 35,101 35,050 40,900 - 40,900 28,626 12,274 GARBAGE PICKUP 4,663 6,212 6,400 - 6,400 5,865 535 EQUIPMENT REPAIR & MAINT STATION EQUIPMENT R & M 10,328 19,254 18,205 - 18,205 23,974 (5,769) BREATHING APPARATUS TESTING/REPAIR 6,628 3,282 6,950 - 6,950 1,878 5,072 INSPECT/REPAIR HYD. RESCUE TOOLS 3,253 201 5,980 - 5,980 767 5,213 APPARATUS R&M INCLUDING PUMP TEST 47,384 31,173 48,172 - 48,172 32,657 15,515 APPARATUS EMERGENCY REPAIRS 44,059 19,782 35,000 - 35,000 10,313 24,687 GAS DETECTOR REPAIR 711 420 2,275 - 2,275 - 2,275 NOZZLES, VALVES, APPLIANCES, HOSE 3,248 4,468 6,000 - 6,000 5,842 158 ANNUAL HYDRANT MAINTENANCE 433 2,299 2,800 - 2,800 2,603 197 LADDER TESTING 1,298 1,294 1,500 - 1,500 1,244 256 THERMAL IMAGING CAMERA MAINTENANCE - 333 3,000 - 3,000 290 2,710 Total: Equipment Repair & Maintenance 117,341 82,506 129,882 - 129,882 79,569 50,313 FACILITY REPAIR & MAINT - 84 80,500 33,000 113,500 7,405 106,095 VEHICLE REPAIR & MAINT 2,101 9,864 7,710 - 7,710 2,492 5,218 GROUNDS REPAIR & MAINT 1,144 4,943 6,135 - 6,135 48 6,087 Total: Purchased Professional and Technical Services 160,350 138,659 271,527 33,000 304,527 124,005 180,522 Purchased-Property Services RENTAL LAND & BUILDINGS - 2,099 2,867 - 2,867 1,091 1,776 STATION 43 LEASE 230,277 222,456 222,011 - 222,011 222,011 1 Total: Rental Land & Buildings 230,277 224,555 224,878 - 224,878 223,101 1,777 RENTAL EQUIP & VEHICLES 230 - 500 - 500 - 500 Total: Purchased-Property Services 230,507 224,555 225,378 - 225,378 223,101 2,277 Other Purchased Services COMMUNICATIONS 13,357 15,088 15,560 - 15,560 12,012 3,548 POSTAGE - 178 200 - 200 191 9 PRINTING 66 106 100 - 100 290 (190) TRAVEL 3,094 9,448 - - - 691 (691) GA FIRE CHIEF'S CONFERENCE - - 450 - 450 - 450 INTERNATIONAL ASSOC OF FIRE CHIEFS - - 1,380 - 1,380 - 1,380 SOUTHEASTERN FIRE CHIEFS ASSOC - - 600 - 600 - 600 STAFF & COMMAND - - 1,200 - 1,200 397 804 FDIC - - 525 - 525 - 525 GA EMS & EDUCATORS CONFERENCE - - 628 - 628 - 628 SOUTHEASTERN TRAINING CONF - - 780 - 780 - 780 FY 2013 Actuals Fire FY 2014 9 of 26 Account Name FY 2012 Actuals Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) FY 2013 Actuals Fire FY 2014 ARSON SEMINAR - - 720 - 720 668 52 INSPECTOR/PUB-ED SEMINAR - - 270 - 270 452 (182) FIRE INSPECTOR SYMPOSIUM - - 270 - 270 - 270 Total: Travel 3,094 9,448 6,823 - 6,823 2,207 4,616 DUES AND FEES 36 80 - - - - - PROFESSIONAL LICENSE RENEWALS 2,437 5,016 - - - 100 (100) SUBSCRIPTIONS 64 100 300 - 300 58 242 NATIONAL REGISTRY - - 320 - 320 228 93 GA STATE EMS RECERTIFICATION - - 4,200 - 4,200 3,859 341 INTERNATIONAL ASSOC OF EMERG MGT - - 107 - 107 225 (118) INTERNATIONAL ASSOC OF FIRE CHIEFS - - 2,058 - 2,058 346 1,712 NATIONAL FIRE PROTECTION AGENCY - - 900 - 900 1,290 (390) GA ASSOC OF FIRE CHIEFS - - 700 - 700 238 463 Total: Dues & Fees 2,537 5,196 8,585 - 8,585 6,342 2,243 EDUCATION & TRAINING 940 1,031 500 - 500 - 500 PROFESSIONAL DEVELOPMENT 2,300 1,425 6,000 - 6,000 919 5,082 CONTRACT-ANNUAL EMT/PM TRAIN.400 - - - - - - MGMT PROFESSIONAL DEV 3,280 4,080 - - - 201 (201) GA FIRE CHIEF'S CONFERENCE - - 400 - 400 - 400 INTERNATIONAL ASSOC OF FIRE CHIEFS - - 615 - 615 - 615 SOUTHEASTERN FIRE CHIEFS ASSOC - - 400 - 400 - 400 STAFF & COMMAND - - 2,400 - 2,400 1,550 850 FDIC - - 650 - 650 - 650 GA EMS & EDUCATORS CONFERENCE - - 150 - 150 - 150 SOUTHEASTERN TRAINING CONF - - 225 - 225 - 225 ARSON SEMINAR - - 100 - 100 - 100 INSPECTOR/PUB-ED SEMINAR - - 300 - 300 - 300 FIRE INSPECTOR SYMPOSIUM - - 300 - 300 - 300 Total: Education & Training 6,920 6,536 12,040 - 12,040 2,670 9,371 MAINTENANCE CONTRACTS - 800 MHZ FEES TO FULTON COUNTY 5,016 5,652 12,000 - 12,000 5,841 6,159 PEST CONTROL - FIRE STATIONS 1,568 1,568 1,200 - 1,200 1,315 (115) FIRE EXTINGUISHER INSPECT.1,133 2,056 3,000 - 3,000 2,061 939 CODE RED MAINTENANCE 2,000 12,005 12,000 - 12,000 12,000 - LIFEPAK MAINTENANCE - 3,837 3,850 - 3,850 3,939 (89) Total: Maintenance Contracts 9,717 25,118 32,050 - 32,050 25,155 6,895 Total: Other Purchased Services 35,690 61,670 75,358 - 75,358 48,867 26,491 Supplies GENERAL SUPPLIES/SUPPRESSION 12,677 10,351 15,000 - 15,000 10,072 4,928 OXYGEN REFILLS 1,259 1,789 3,000 - 3,000 577 2,423 MEDICAL SUPPLIES 18,764 13,490 18,000 - 18,000 11,045 6,955 Total: General Supplies/Suppression 32,700 25,629 36,000 - 36,000 21,694 14,306 GENERAL SUPPLIES/PREVENTION (283) 378 - - - - - PREVENT. & EDU MAT.1,200 1,201 2,000 - 2,000 671 1,329 HEART READY CITY PGR 190 719 5,249 - 5,249 2,139 3,110 Total: General Supplies/Prevention 1,107 2,298 7,249 - 7,249 2,810 4,439 SUPPLIES / WATER / SEWAGE 2,013 1,729 1,900 - 1,900 1,496 404 SUPPLIES / NATURAL GAS 11,210 11,143 14,000 - 14,000 13,366 634 SUPPLIES / ELECTRICITY 23,890 25,285 21,000 - 21,000 19,807 1,193 SUPPLIES / GASOLINE/DIESEL 56,995 63,156 65,000 - 65,000 42,902 22,098 SUPPLIES / FOOD/MEALS 263 451 500 - 500 458 42 BOOKS & PERIODICALS/TRAINING MATERIALS 295 1,043 2,700 - 2,700 3,502 (802) SUPPLIES / TELECOMMUNICATIONS 2,934 3,420 4,000 - 4,000 3,104 896 SUPPLIES / UNIFORMS UNIFORMS/FIRE STANDARD UNIFORMS 14,120 41,595 41,425 - 41,425 7,014 34,411 UNIFORMS/TURN OUT GEAR 35,310 52,664 74,400 - 74,400 66,870 7,530 UNIFORMS/CLASS A UNIFORMS - 8,603 - - - - - Total: Uniforms 49,430 102,863 115,825 - 115,825 73,884 41,941 Total: Supplies 180,835 237,017 268,174 - 268,174 183,024 85,150 10 of 26 Account Name FY 2012 Actuals Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) FY 2013 Actuals Fire FY 2014 Machinery & Equipment MACHINERY & EQUIPMENT / MACHINERY 240 - 500 - 500 - 500 FURNITURE & FIXTURES / PREVENTION 911 606 20,000 - 20,000 23,262 (3,262) COMPUTER / SOFTWARE - - - - - - - OTHER EQUIPMENT 3,073 12,830 29,250 - 29,250 29,246 4 SMALL EQUIPMENT 7,960 3,630 13,040 - 13,040 8,862 4,178 EMS TRAINING AIDS - - - - - - - RADIO CHARGERS & SPARE BATTERIES 2,950 424 1,656 - 1,656 220 1,436 CELL PHONES 160 115 600 - 600 442 158 MOTOROLA RADIOS - 7,304 8,680 - 8,680 6,294 2,386 Total: Other Equipment 14,143 24,302 53,226 - 53,226 45,064 8,162 Total: Machinery & Equipment 15,295 24,909 73,726 - 73,726 68,326 5,400 Total: Fire 4,115,746 4,458,410 5,408,188 33,000 5,441,188 4,291,035 1,150,153 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Facilities Repair & Maintenance 33,000 Total Increase 33,000$ 33,000$ TOTAL BUDGET AMENDMENTS Amendment Reason To cover the cost of a new septic tank at Station 43 11 of 26 Account Name FY 2012 Actuals Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 145,036 150,911 158,868 - 158,868 139,355 19,513 Total: Salaries & Wages 145,036 150,911 158,868 - 158,868 139,355 19,513 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 19,788 17,496 22,000 - 22,000 22,500 (500) EMPLOYEE BENEFITS / 401A (SS MATCH) 5,427 5,672 5,940 - 5,940 5,226 714 EMPLOYEE BENEFITS / FICA MEDICARE 1,937 2,097 2,304 - 2,304 1,918 386 401A 1% MATCH 324 158 1,314 - 1,314 - 1,314 PENSION (GMEBS) 5,610 7,381 11,828 - 11,828 5,743 6,085 UNEMPLOYMENT INSURANCE 227 263 550 - 550 231 319 WORKER'S COMPENSATION 5,317 3,883 5,000 - 5,000 5,030 (30) Total: Employee Benefits 38,630 36,949 48,936 - 48,936 40,647 8,289 Purchased Professional and Technical Services PROFESSIONAL FEES 217 - 5,000 - 5,000 - 5,000 CONTRACTED PARK MOWING & LITTER PICKUP 99,535 155,032 260,000 - 260,000 119,164 140,836 Total: Professional Fees/Contracted 99,535 155,032 260,000 - 260,000 119,164 140,836 FACILITY REPAIR & MAINT 1,673 9,628 20,000 - 20,000 10,364 9,636 LIGHTING MAINTENANCE 12,107 3,664 7,500 - 7,500 3,808 3,692 Total: Facility Repair & Maintenance 13,780 13,292 27,500 - 27,500 14,172 13,328 GROUNDS REPAIR & MAINT 1,748 962 5,000 - 5,000 1,900 3,100 Total: Purchased Professional and Technical Services 115,279 169,287 297,500 - 297,500 135,236 162,264 Purchased-Property Services RENTAL LAND & BUILDINGS - 2,500 6,000 - 6,000 4,500 1,500 FCBOE LEASE 35,000 17,264 47,000 - 47,000 12 46,988 Total: Rental Land & Buildings 35,000 19,764 53,000 - 53,000 4,512 48,488 RENTAL EQUIPMENT & VEHICLES 600 3,843 5,000 - 5,000 3,452 1,548 Total: Purchased-Property Services 35,600 23,607 58,000 - 58,000 7,964 50,036 Other Purchased Services COMMUNICATIONS 732 652 1,520 - 1,520 1,007 513 POSTAGE 5 499 1,000 - 1,000 67 933 PRINTING 912 445 700 - 700 339 361 TRAVEL: Nat'l GRPA, Meals & Mileage 154 388 750 - 750 899 (149) DUES AND FEES: GRPA Dues 678 1,283 1,960 - 1,960 577 1,383 EDUCATION & TRAINING: Nat'l GRPA - 800 800 - 800 175 625 CONTRACT LABOR: For programs & activities - 4,060 4,500 - 4,500 5,550 (1,050) IGA-ALPHARETTA PARKS & REC - 325,000 350,000 (34,000) 316,000 316,000 - Total: Other Purchased Services 2,479 333,127 361,230 (34,000) 327,230 324,615 2,615 Supplies SUPPLIES / GENERAL SUPPLIES 2,783 9,339 13,000 - 13,000 2,921 10,079 SUPPLIES / WATER / SEWAGE 2,459 8,439 22,000 - 22,000 2,584 19,416 SUPPLIES / NATURAL GAS 1,178 497 1,500 - 1,500 1,063 437 SUPPLIES / ELECTRICITY 24,183 21,611 25,000 - 25,000 16,688 8,313 SUPPLIES / FOOD/MEALS 252 493 400 - 400 244 156 OTHER SUPPLIES/PORTABLE TOILET RENTAL - 221 4,000 - 4,000 2,311 1,689 Total: Supplies 30,855 40,599 65,900 - 65,900 25,810 40,090 Machinery & Equipment FURNITURE & FIXTURES - - 200 - 200 - 200 Total Machinery & Equipment - - 200 - 200 - 200 Total: Parks & Recreation 367,880 754,479 990,634 (34,000) 956,634 673,628 283,006 FY 2013 Actuals FY 2014 Parks and Recreation 12 of 26 BUDGET AMENDMENT NOTES Account Name DECREASE 1. IGA-Alpharetta Parks & Rec (34,000) Total Decrease (34,000)$ (34,000)$ TOTAL BUDGET AMENDMENTS Transfer remaining budget to the capital projects fund to cover improvements on the ball fields at Hopewell Middle School. Amendment Reason 13 of 26 Account Name FY 2012 Actuals Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) Operating Transfers Out TO CAPITAL PROJECTS FUND 4,577,670 6,075,090 4,915,793 34,000 4,949,793 4,915,793 34,000 TO CAPITAL GRANT FUND 727,128 529,291 20,000 (20,000) - - - TO CAPITAL PROJECTS FUND-REVENUE BOND - - 2,000,000 1,330,651 3,330,651 - 3,330,651 TO OPERATING GRANT FUND 99,201 98,178 - - - - - Total: Operating Transfers Out 5,404,000 6,702,559 6,935,793 1,344,651 8,280,444 4,915,793 3,364,651 Total: Other Financing Uses 5,404,000 6,702,559 6,935,793 1,344,651 8,280,444 4,915,793 3,364,651 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Operating Transfer Out to Capital Projects Fund 34,000 1. Operating Transfer Out to Revenue Bond Fund 1,330,651 Total Increase 1,364,651$ DECREASE 1. Operation Transfer Out to Capital Grant Fund (20,000) Total Decrease (20,000)$ 1,344,651$ TOTAL BUDGET AMENDMENTS To cover the cost of the City Hall property and the second artificial turf field at Bell Memorial Park Transfer is not necessary FY 2013 Actuals Other Financing Uses FY 2014 Amendment Reason To transfer the remaining balance in the IGA- Alpharetta Parks & Rec account to the Capital Projects Fund to cover the cost of the field work at Hopewell Middle School 14 of 26 Account Name FY 2012 Actuals Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) Contingencies CONTINGENCY - - 95,369 (55,600) 39,769 - 39,769 Total: Contingencies - - 95,369 (55,600) 39,769 - 39,769 Total: Other Costs - - 95,369 (55,600) 39,769 - 39,769 BUDGET AMENDMENT NOTES Account Name DECREASE 1. Contingency (55,600) Total Decrease (55,600)$ (55,600)$ TOTAL BUDGET AMENDMENTS To cover the cost of the additional City Hall renovations and the new septic tank at Fire Station 43 FY 2013 Actuals Other Costs FY 2014 Amendment Reason 15 of 26 SPECIAL EVENTS FUND This fund accounts for expending the hotel/motel excise tax and the outflow and inflow of resources association with the numerous special events the City sponsors. The increase in the revenues reflects the higher-than-anticipated collections of the hotel/motel excise taxes. The increase in the expenditures line item for Professional Fees represents the cost of the film project performed by ICMA. Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) MILTON ROUNDUP VENDOR FEE 1,034 570 - - - - - EARTH DAY VENDOR FEE 1,270 1,350 1,300 - 1,300 1,755 (455) INTEREST REVENUE 67 30 40 - 40 17 23 MILTON ROUNDUP SPONSOR 3,000 16,881 7,500 - 7,500 19,000 (11,500) EARTH DAY SPONSOR 1,750 4,500 4,000 - 4,000 3,875 125 CONCERT SPONSOR - - 500 - 500 - 500 MAYOR'S RUN SPONSOR - 2,250 2,000 - 2,000 500 1,500 DONATIONS/BETTER WORLD BOOKS 135 - - - - - - OTHER MISC REVENUE / T-SHIRT SALES 169 - - - - - - OTHER MISC REVENUE / MAYOR'S RUN 2,229 1,590 1,500 - 1,500 447 1,053 MILTON ROUNDUP FOOD SALES - 642 - - - - - HOTEL/MOTEL TAX FUND 42,000 40,997 35,000 10,000 45,000 35,619 9,381 Total Revenues 51,654 68,811 51,840 10,000 61,840 61,212 628 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) SALARIES & WAGES/REGULAR EMPLOYEES 18,001 - - - - - - SALARIES & WAGES/OVERTIME 14 - - - - - - EMPLOYEE BENEFITS / 401A (SS MATCH)675 - - - - - - EMPLOYEE BENEFITS / FICA MEDICARE 380 - - - - - - PROFESSIONAL FEES 20,923 25,266 29,000 23,160 52,160 32,252 19,908 RENTAL EQUIPMENT & VEHICLES 10,069 16,817 16,100 - 16,100 13,354 2,746 ADVERTISING 12,494 14,903 11,795 - 11,795 6,362 5,433 PRINTING 3,129 5,835 4,400 - 4,400 5,156 (756) GENERAL SUPPLIES 7,585 4,000 2,300 - 2,300 4,262 (1,962) FOOD/MEALS 951 2,128 1,500 - 1,500 1,626 (126) OTHER EQUIPMENT 1,520 438 - - - 1,063 (1,063) Special Events Fund Total 75,742 69,388 65,095 23,160 88,255 64,076 24,179 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (24,088) (577) (13,255) (13,160) (26,415) (2,863) (23,552) BEGINNING FUND BALANCE 62,563 38,475 37,898 37,898 37,898 ENDING FUND BALANCE 38,475 37,898 24,643 11,483 35,035 Special Events Fund FY 2014 FY 2014 FY 2013 Actuals FY 2013 Actuals Expenditure Summary Revenues 16 of 26 CONFISCATED ASSETS FUND This fund accounts for the expenditures and revenues of seized drug funds. The amendment to the revenues and reflect actual amounts received. Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) CASH CONFISCATIONS/STATE FUNDS - - - - - - - CASH CONFISCATIONS/US MARSHALS 16,819 - - - - - - CASH CONFISCATIONS/HIDTA - 46,773 - 46,865 46,865 46,865 0 INTEREST REVENUE/STATE FUNDS 54 36 - - - 24 (24) INTEREST REVENUE/FEDERAL FUNDS 22 26 - - - 30 (30) REALIZED GAIN ON INV/STATE FUNDS - - - - - - - Total Revenues 16,895 46,835 - 46,865 46,865 46,918 (53) Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) EDUCATION & TRAINING STATE FUNDS 2,906 600 3,375 - 3,375 3,375 - FEDERAL FUNDS 520 - 7,000 - 7,000 7,000 - Total: Education & Training 3,426 600 10,375 - 10,375 10,375 - MAINTENANCE CONTRACTS STATE FUNDS 1,746 - 650 - 650 650 - Total: Maintenance Contracts 1,746 - 650 - 650 650 - GENERAL SUPPLIES STATE FUNDS 2,592 148 - - - - - FEDERAL FUNDS - - - - - - - Total: General Supplies 2,592 148 - - - - - OTHER EQUIPMENT STATE FUNDS 700 9,577 2,975 - 2,975 - 2,975 FEDERAL FUNDS 2,128 - 4,000 - 4,000 - 4,000 Total: Other Equipment 2,828 9,577 6,975 - 6,975 - 6,975 CAMERAS STATE FUNDS 6,493 86 - - - - - Total: Cameras 6,493 86 - - - - - Total Expenditures 17,085 10,411 18,000 - 18,000 11,025 6,975 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (STATE FUNDS)(14,383) (10,375) (7,000) - (7,000) (4,001) (2,999) BEGINNING FUND BALANCE (STATE FUNDS)84,991 70,608 60,233 60,233 60,233 ENDING FUND BALANCE (STATE FUNDS)70,608 60,233 53,233 53,233 56,232 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (FEDERAL FUNDS)14,194 46,799 (11,000) 46,865 35,865 39,895 (4,030) BEGINNING FUND BALANCE (FEDERAL FUNDS)4,278 18,472 65,271 65,271 65,271 ENDING FUND BALANCE (FEDERAL FUNDS)18,472 65,271 54,271 101,136 105,166 FY 2013 Actuals FY 2013 Actuals Expenditures Confiscated Assets Fund Revenues FY 2014 FY 2014 17 of 26 OPERATING GRANT FUND The Operating Grant Fund is used to account for certain budgeted items that receive funding from individual grants and that aren’t classified as “capital”. These funds are appropriated on an annual basis. The amendments reflect the FRESH grant funds received and associated expenditures. Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) FED GOV GRANT/SAFER 27,153 - - - - - - FED GOV GRANT/BULLETPROOF VEST 2,629 1,282 - - - - - FED GOV GRANT/BYRNE-JAG 14,618 - - - - - - FED GOV GRANT/GCDD MINI GRANTS 9,617 12,342 - - - - - STATE GOV GRANT/INDIRECT/GEMA 19,961 754 - - - - - FULTON COUNTY GRANT/FRESH GRANT 7,541 - - 20,000 20,000 20,000 0 INTEREST REVENUE 6 5 - - - - - OPERATING TRANSFER IN FROM GENERAL FUND 99,201 98,178 - - - - - Total Revenue 180,726 112,561 - 20,000 20,000 20,000 0 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) General Administration SALARIES & WAGES REGULAR EMPLOYEES 14,196 4,944 - - - - - EMPLOYEE BENEFITS / 401A (SS MATCH)532 187 - - - - - EMPLOYEE BENEFITS / FICA MEDICARE 205 72 - - - - - UNEMPLOYMENT INSURANCE 28 10 - - - - - PROFESSIONAL FEES 285 - - - - - - PRINTING 27 - - - - - - GENERAL SUPPLIES 1,240 841 - - - - - SUPPLIES/FOOD/MEALS 864 - - - - - - Total General Administration 17,377 6,055 - - - - - Police COMMUNICATIONS 1,522 377 - - - - - SUPPLIES/UNIFORMS 2,629 1,282 - - - - - OTHER EQUIPMENT/AFIS 14,618 - - - - - - OTHER EQUIPMENT/RAPID ID 19,005 - - - - - - Total Police 37,774 1,659 - - - - - Fire SALARIES & WAGES/REGULAR EMPLOYEES 111,952 95,209 - - - - - SALARIES & WAGES/HOLIDAY PAY 3,951 4,242 - - - - - EMPLOYEE BENEFITS/401A (SS MATCH)4,414 3,848 - - - - - EMPLOYEE BENEFITS/FICA MEDICARE 1,700 1,458 - - - - - 401A 1% MATCH 78 - - - - - - PENSION (GMEBS)3,586 3,113 - - - - - Total Fire 125,681 107,870 - - - - - Parks & Recreation SALARIES & WAGES/REGULAR EMPLOYEES - - - 20,000 20,000 - 20,000 PROFESSIONAL SERVICES 3,106 - - - - - - RENTAL VEHICLES 3,946 - - - - - - GENERAL SUPPLIES 489 - - - - - - Total Parks & Recreation 7,541 - - 20,000 20,000 - 20,000 Total Expenditures 188,373 115,585 - 20,000 20,000 - 20,000 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (7,647) (3,023) - - - 20,000 (20,000) BEGINNING FUND BALANCE 10,670 3,023 (0) (0) (0) (0) (0) ENDING FUND BALANCE 3,023 (0) (0) (0) (0) 20,000 (20,000) FY 2013 Actuals FY 2014 Expenditures Revenues Operating Grant Fund FY 2013 Actuals FY 2014 18 of 26 HOTEL/MOTEL TAX FUND This fund is used to track the revenues and expenditures related to the hotel/motel excise tax. The City currently collects a 3% excise tax and transfers the funds to the Special Events Fund and the General Fund to be used to generate tourism for the area. The amendments reflect higher-than-anticipated revenues and the associated transfer out to the Special Events Fund. Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) HOTEL/MOTEL EXCISE TAX 54,688 60,997 55,000 10,000 65,000 55,619 9,381 Total Revenue 54,688 60,997 55,000 10,000 65,000 55,619 9,381 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) OPERATING TRANSFER OUT TO GENERAL FUND 12,688 20,000 20,000 - 20,000 20,000 - OPERATING TRANSFER OUT TO SPECIAL EVENTS FUND 42,000 40,997 35,000 10,000 45,000 35,619 9,381 Total Expenditures 54,688 60,997 55,000 10,000 65,000 55,619 9,381 TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - - - - - BEGINNING FUND BALANCE - - - - - - - ENDING FUND BALANCE - - - - - - - FY 2013 Actuals FY 2013 Actuals Expenditures Revenues Hotel/Motel Tax Fund FY 2014 FY 2014 19 of 26 CAPITAL PROJECTS FUND The Capital Projects Fund is used to track revenues and expenditures associated with capital construction, acquisition and maintenance. Appropriations in Capital Projects Fund are on a project-length basis and do not expire until the project is complete. According to the City’s budgetary policies, a major capital project generally is defined as an expenditure that has an expected useful life of more than 3 years with an estimated total cost of $50,000 or more, or an improvement/addition to an existing capital asset. (Refer to the following pages.) 20 of 26 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) INFRASTRUCTURE MAINTENANCE FEES 66,445 77,180 65,000 20,000 85,000 71,795 13,205 CRABAPPLE PAVING FUND 10,500 4,200 - 5,250 5,250 5,250 - TRAFFIC CALMING - 5,800 - - - - - TREE RECOMPENSE 3,500 20,600 - 75,000 75,000 75,000 - LANDFILL USE FEES 84,573 92,727 80,000 5,000 85,000 84,855 145 HYA FEES 7,363 - - - - 7,808 (7,808) INTEREST REVENUE 7,763 2,867 3,000 (1,100) 1,900 1,838 62 INSURANCE PROCEEDS/PUBLIC SAFETY - 10,154 - - - - - OTHER MISC REV/ATLANTA HIDTA STIPEND 1,500 - - - - - - OPERATING TRANSFER IN FROM GENERAL FUND 4,577,670 6,075,090 4,915,793 34,000 4,949,793 4,915,793 34,000 OPERATING TRANSFER IN FROM CAPITAL GRANT FUND 90,000 - - - - - - PROCEEDS OF SALE OF ASSETS - 13,414 - - - 300 (300) Total Revenue 4,849,314 6,302,032 5,063,793 138,150 5,201,943 5,162,639 39,304 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) Mayor & Council LAND ACQUISITION - - - - - - - BUILDINGS/FUTURE CITY FACILITIES 330,584 42,102 36,070 - 36,070 28,129 7,941 Mayor & Council Total 330,584 42,102 36,070 - 36,070 28,129 7,941 General Admin VEHICLES / REPLACEMENT RESERVE - - 50,000 - 50,000 - 50,000 General Admin Total - - 50,000 - 50,000 - 50,000 Information Technology PROFESSIONAL FEES - - COMPUTER REFRESH 49,266 - - - - - - Information Technology Total 49,266 - - - - - - Police PUBLIC SAFETY COMMUNICATIONS 1,830 35,908 2,162,262 - 2,162,262 17,900 2,144,362 VEHICLES / NEW VEHICLES - - - - - - - VEHICLES / REPLACEMENT RESERVE 276,468 232,517 402,626 - 402,626 344,531 58,095 AUTOMATED LICENSE PLATE READERS - - 39,917 - 39,917 39,917 - Police Total 278,298 268,425 2,604,805 - 2,604,805 402,348 2,202,457 Fire FIRE STATION IMPROVEMENTS 24,094 25,938 50,974 - 50,974 330 50,644 VEHICLE REPLACEMENT RESERVE 35,586 54,501 1,128,566 - 1,128,566 8,128 1,120,438 ADVANCED LIFE SUPPORT EQUIP 2,032 - - - - - - AED UNITS 32,914 2,648 16,430 - 16,430 - 16,430 MASS NOTIFICATION SIRENS - - 300,000 - 300,000 192,350 107,650 SCBA CASCADE TRAILER - - - - - - - FIRE SAFETY HOUSE - - 16,000 - 16,000 15,181 819 Fire Total 94,626 83,087 1,511,970 - 1,511,970 215,989 1,295,981 Public Works CONSTRUCTION INSPECTORS - - 99,912 - 99,912 21,224 78,688 GRAVEL ROADS MAINTENANCE 89,383 61,766 249,074 - 249,074 86,731 162,343 STORMWATER MAINTENANCE 157,459 27,197 455,899 - 455,899 72,127 383,773 NPDES PERMIT COMPLIANCE 67,599 51,020 414,480 - 414,480 5,630 408,850 PAVEMENT MANAGEMENT 705,469 1,938,805 3,331,148 26,250 3,357,398 1,712,225 1,645,173 PAVEMENT MGMT/CRABAPPLE PAVING FUND - - 21,000 (21,000) - - - SITE IMPROVEMENTS/PW YARD RELOCATION 9,988 19,000 56,177 - 56,177 700 55,477 INFRASTRUCTURE / TRAFFIC CALMING 7,410 10,156 38,234 - 38,234 - 38,234 INFRASTRUCTURE / RESTRIPING 61,722 82,595 137,219 - 137,219 5,267 131,952 CAMBRIDGE SCHOOL ZONE EQUIP - 27,500 - - - - - REPLACE SCHOOL ZONE FLASHERS - 526 102,474 - 102,474 - 102,474 Revenues Capital Projects Fund FY 2014 FY 2014 FY 2013 Actuals FY 2013 Actuals Expenditures 21 of 26 Capital Projects Fund Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) INFRASTRUCTURE / EDGE OF PAVEMENT - - 50,000 - 50,000 - 50,000 INFRASTRUCTURE / BRIDGE REPLACEMENT 569,142 283,317 261,172 - 261,172 - 261,172 INFRASTRUCTURE / SIDEWALKS 14,353 25,102 557,770 - 557,770 10,755 547,015 BETHANY@COGBURN RD INTERSECTION IMPROVMTS 419,628 9,327 102,664 - 102,664 56 102,608 HOPEWELL/FRANCIS/COGBURN INTERSECTION 20,259 54,646 835,874 - 835,874 626,302 209,572 HOPEWELL @ BIRMINGHAM INTERSECTION IMPROVMTS 34,913 54,705 720,383 - 720,383 66,506 653,877 HOPEWELL @ BETHANY BND/BETHANY WAY - 42,917 132,083 - 132,083 - 132,083 FREEMANVILLE @ PROVIDENCE & B'HAM INTERSECTION IMPROVMTS - - 75,000 - 75,000 31,655 43,345 VEHICLES / NEW VEHICLES - - 40,678 - 40,678 - 40,678 Public Works Total 2,157,325 2,688,579 7,681,241 5,250 7,686,491 2,639,177 5,047,314 Parks & Recreation PROF FEEES/PARKS & REC 15 YEAR COMP PLAN 430 - 24,570 - 24,570 - 24,570 PROF FEES/SIGN PROGRAM - 1,795 13,205 - 13,205 7,600 5,605 PROF FEES/B'HAM PARK MASTER PLAN 24,963 - - - - - - FACILITY R&M/BETHWELL HOUSE RENOVATIONS 4,200 - - - - - - RENTAL LAND & BUILDINGS/FCBOE LEASE 214,580 - - - - - - SITES / PARK LAND ACQUISTION 379,473 950,350 - - - - - SITE IMPROVEMENT/CRABAPPLE CROSSING PARTNERSHIP 153,373 26,979 - - - - - HOPEWELL HOUSE RENOVATIONS - 31,850 627,150 - 627,150 71,704 555,446 PARK & TRAIL EXPANSION 3,360 87,353 1,081,365 34,000 1,115,365 380,323 735,042 TRAIL PLAN UPDATE 15,000 - - - - - - INFRASTRUCTURE / BELL PARK 10,769 - - - - - - Parks & Recreation Total 806,149 1,098,328 1,746,290 34,000 1,780,290 459,627 1,320,663 Community Development PROF FEES/HWY 9 MASTER PLAN - - - - - - PROF FEES/TDR FEASIBILITY STUDY 29,389 11,180 9,083 (9,083) - - - ARCHITECTURAL CODE 33,466 1,081 - - - - - FORM BASED CODE/TDR ORDINANCE 580 25,370 2,850 24,150 27,000 - 27,000 GATEWAY SIGNAGE & HISTORIC MARKERS - - 67,810 - 67,810 3,980 63,830 SITE IMPROVEMENT/TREE RECOMPENSE - 2,075 34,205 75,000 109,205 - 109,205 Community Development Total 63,436 39,705 113,948 90,067 204,015 3,980 200,035 Unallocated CONTINGENCY - - 125,216 - 125,216 - 125,216 Unallocated Total - - 125,216 - 125,216 - 125,216 Total Expenditures 3,779,684 4,220,227 13,819,540 129,317 13,948,857 3,749,251 10,199,606 TOTAL REVENUES OVER/(UNDER) EXPENDITURES 1,069,630 2,081,805 (8,755,747) 8,833 (8,746,914) 1,413,388 (10,160,302) BEGINNING FUND BALANCE 5,809,267 6,878,897 8,960,703 8,960,703 8,960,703 ENDING FUND BALANCE 6,878,897 8,960,703 204,956 213,789 10,374,091 FY 2014 FY 2013 Actuals Expenditures 22 of 26 Capital Projects Fund BUDGET AMENDMENT NOTES Account Name REVENUES 1. Infrastructure Maintenance Fees 20,000 2. Crabapple Paving Fund 5,250 3. Tree Recompense 75,000 4. Landfill Use Fees 5,000 5. Interest Revenue (1,100) 6. Operating Transfer in from General Fund 34,000 Total Revenues 138,150$ EXPENDITURES 1. Public Works/Pavement Management 26,250 2. Public Works/Crabapple Paving Fund (21,000) 3. Parks & Rec/Park and Trail Expansion 34,000 4. Community Development/TDR Feasibility Study (9,083) 5. Community Development/Form Based Code/TDR Ordinance 24,150 6. Community Development/Tree Recompense 75,000 Total Expenditures 129,317$ 8,833$ The Crabapple Crossing subdivision was on the list of the paving projects this year; therefore, any monies we've received in the Crabapple Paving Fund has been transferred to this account to offset the costs. TOTAL BUDGET AMENDMENTS Increased due to higher-than-anticipated collections Transfer funds to the Pavement Management account To reflect the transfer from the General Fund of the remaining balance from the IGA-Alpharetta Parks & Rec account. This will cover the improvements to the fields at Hopewell Middle School. The TDR feasibility study is complete and the remaining funds are being transferred to the Form Based Code account to cover the cost of the consultant hired to develop the form based code ordinance for the Deerfield/Hwy 9 area Increased to cover the cost of a consultant hired to develop the form based code ordinance for the Deerfield/Hwy 9 area Increased to reflect revenues collected Increased to reflect collections to date Increased to reflect collections to date Increased due to higher-than-anticipated collections Decreased to reflect lower-than-anticipated revenues To transfer remaining balance from IGA- Alpharetta Parks & Rec account to cover field Amendment Reason 23 of 26 CAPITAL GRANT FUND The Capital Grant Fund is considered to be a capital project fund that accounts for capital grants used to finance major capital projects. Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) FED GOV GRANT/CAPITAL/IND/GDOT CRABAPPLE STREETSCAPE - - 500,000 - 500,000 - 500,000 FED GOV GRANT/CAPITAL/IND/GDOT TAP (BIG CREEK)- - 200,000 - 200,000 11,377 188,623 STATE GOV GRANT/LMIG FUNDS - 455,372 275,873 - 275,873 275,873 (0) STATE GOV GRANT/GDOT HPP FUNDS 135,418 296,269 7,262,878 - 7,262,878 60,362 7,202,516 STATE GOV GRANT/LCI FUNDS 100,000 - - - - - - STATE GOV GRANT/GA URBAN FORESTRY GRANT - 20,000 - - - - - STATE GOV GRANT/MARTA GRANT 143,971 - 177,355 - 177,355 - 177,355 STATE GOV GRANT/SR 9 @ BETHANY BND - - 60,000 - 60,000 42,274 17,726 STATE GOV GRANT/GDOT LANDSCAPE - - 4,062 - 4,062 - 4,062 LOCL GOV GRANT/ALPHARETTA & NORTH FULTON CID - - 30,000 - 30,000 30,000 - INTEREST REVENUE 1,840 989 800 - 800 277 523 OPERATING TRANSFER IN FROM GENERAL FUND 727,128 529,291 20,000 (20,000) - - - Total Revenue 1,112,366 1,301,921 8,530,968 (20,000) 8,510,968 420,164 8,090,804 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) Public Works STORMWATER MAINTENANCE 4,008 - - - - - - PAVEMENT MANAGEMENT - 206,561 275,873 - 275,873 - 275,873 INFRASTRUCTURE / BHAM @ PROVIDENCE 56,391 1,201,768 3,133,300 - 3,133,300 112,069 3,021,231 INFRASTRUCTURE/ARNOLDMILL@NEW PROVIDENCE 63,440 377,703 1,937,791 - 1,937,791 - 1,937,791 INFRASTRUCTURE/MAYFIELD@MID BROADWELL 155,915 136,465 2,576,664 - 2,576,664 162,417 2,414,247 INFRASTRUCTURE/MARTA 132,197 9,650 167,705 - 167,705 84,626 83,079 INFRASTRUCTURE/CRABAPPLE STREETSCAPE - - 625,000 - 625,000 67,300 557,700 INFRASTRUCTURE/DEERFIELD@MORRIS - 183,098 166,902 - 166,902 150,919 15,983 INFRASTRUCTURE/SR 9@BETHANY BEND - - 75,000 - 75,000 73,134 1,867 INFRASTRUCTURE/TRAIL CONN TO BIG CREEK GREENWAY - - 250,000 - 250,000 43,451 206,549 Public Works Total 411,952 2,115,245 9,208,235 - 9,208,235 693,915 8,514,320 Community Development PROFESSIONAL FEES/LIVEABLE CENTERS INITIATIVE 114,000 - - - - - - PROFESSIONAL FEES/GA URBAN FORESTRY GRANT 25,000 - - - - - - BRANDING & SIGNAGE - - 7,190 - 7,190 - 7,190 Community Development Total 139,000 - 7,190 - 7,190 - 7,190 Other Financing Uses OPERATING TRANSFER OUT TO GENERAL FUND - - 20,000 (20,000) - - - Other Financing Uses Total - - 20,000 (20,000) - - - Expenditures Total 550,952 2,115,245 9,235,425 (20,000) 9,215,425 693,915 8,521,510 TOTAL REVENUES OVER/(UNDER) EXPENDITURES 561,414 (813,323) (704,457) - (704,457) (273,751) (430,706) BEGINNING FUND BALANCE 956,996 1,518,410 705,086 705,086 705,086 ENDING FUND BALANCE 1,518,410 705,086 629 629 431,335 FY 2013 Actuals FY 2013 Actuals Expenditures Revenues Capital Grant Fund FY 2014 FY 2014 24 of 26 Capital Grant Fund BUDGET AMENDMENT NOTES Account Name REVENUES 1. Operating Transfers in from General Fund (20,000) Total Revenues (20,000)$ EXPENDITURES 1. Operating Transfer Out to General Fund (20,000) Total Expenditures (20,000)$ -$ TOTAL BUDGET AMENDMENTS Amendment Reason Decreased to correct budgeting error Decreased to correct budgeting error 25 of 26 CAPITAL PROJECTS FUND – REVENUE BOND This is a newly created fund that accounts for capital projects funded by a revenue bond. Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) OPERATING TRANSFER IN FROM GENERAL FUND - - 2,000,000 1,330,651 3,330,651 - 3,330,651 REVENUE BOND PROCEEDS - - 10,000,000 (400,000) 9,600,000 - 9,600,000 Total Revenue - - 12,000,000 930,651 12,930,651 - 12,930,651 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) General Government Buildings CITY HALL - - 3,322,000 (387,618) 2,934,382 945,650 1,988,732 PUBLIC SAFETY COMPLEX - - - - - - - General Government Buildings Total - - 3,322,000 (387,618) 2,934,382 945,650 1,988,732 Parks & Recreation BELL MEMORIAL PARK - - 8,678,000 1,318,269 9,996,269 156,900 9,839,369 Parks & Recreation Total - - 8,678,000 1,318,269 9,996,269 156,900 9,839,369 Expenditures Total - - 12,000,000 930,651 12,930,651 1,102,550 11,828,101 TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - - - (1,102,550) 1,102,550 BEGINNING FUND BALANCE - - - - - ENDING FUND BALANCE - - - - (1,102,550) BUDGET AMENDMENT NOTES Account Name REVENUES 1. Operating Transfer in from General Fund 1,330,651 2. Revenue Bond Proceeds (400,000) Total Revenues 930,651$ EXPENDITURES 1. General Government Buildings/City Hall (387,618) 2. Parks & Recreation/Bell Memorial Park 1,318,269 Total Expenditures 930,651$ -$ TOTAL BUDGET AMENDMENTS Decrease to reflect the proper amount of bond proceeds the City will need for the Bell Memorial Park project Amendment Reason Increased to cover the acquisition of the City Hall property and the addition of the second artificial turf field for Bell Memorial Park The decrease presented here is a net of an increase of $945,651 to cover the acquisition of the City Hall property and a transfer of $1,333,269 to the Bell Memorial Park project. It was initially decided that the total project costs for Bell Memorial Park construction and the acquisiton of the properties would be $10 million. As the bids came in for the construction, it became apparent that the acquistion of the properties should not be included in the total project costs. The increase in this line represents to cost of second artificial turf field of $385,000, a transfer from the City Hall project of $1,333,269 and a decrease of $400,000 to offset the decrease in Revenue Bond Proceeds (as explained above). FY 2013 Actuals FY 2014 Capital Project Fund - Revenue Bond Revenues FY 2013 Actuals FY 2014 Expenditures 26 of 26 Page 1 of 2 STATE OF GEORGIA FULTON COUNTY ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2014 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. BE IT ORDAINED by the City Council of the City of Milton, GA while in a council meeting on September 22, 2014 at 6:00 p.m. as follows: WHEREAS, the City Manager of the City of Milton has presented amendments to the fiscal year 2014 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budget amendments results in a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the amended fiscal year 2014 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget amendment, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s amended fiscal year 2014 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. Page 2 of 2 ADOPTED AND APPROVED this 22nd day of September, 2014. CITY OF MILTON, GEORGIA By: ________________________ Mayor Joe Lockwood __________________________ ________________________ Councilmember Karen Thurman Councilmember Burt Hewitt _________________________ ________________________ Councilmember Matt Kunz Councilmember Joe Longoria _________________________ ________________________ Councilmember Bill Lusk Councilmember Rick Mohrig Attest: _______________________________ Sudie AM Gordon, City Clerk First Reading: September 8, 2014 Public Hearing: September 22, 2014 Ratification: September 22, 2014 (SEAL) HOME OF 'THE BEST QJALJY OF LIFE IN GEORGIA.' MILTON* ESTAM.ISH ED 2000 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 11, 2014 FROM: City Manager AGENDA ITEM: Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2015 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: VAPPROVED CITY ATTORNEY APPROVAL REQUIRED: O YES CITY ATTORNEY REVIEW REQUIRED: () YES APPROVAL BY CITY ATTORNEY PLACED ON AGENDA FOR REMARKS () APPROVED ®q 2 Z 14 () NOT APPROVED NO NO () NOT APPROVED ® Youmb ®1r roe.+oo PHONE: 678.242.25001 FAX; 678.242.2499 Green *G.,i&d ; infoftityotmiltonga.us i www.cifyofmiltongams WILDLIF1 Community 13000 Deerfield Parkway, Suite 107 I Milton GA 30004 Room 1. .1 11:, - '�` N! $FISCAL YEAR 15BUDGET TABLE OF CONTENTS TRANSMITTAL LETTER ................................................................................................................. 1 LISTING OF POSITIONS .............................................................................................................. 11 GENERAL FUND........................................................................................................................... 13 BUDGET SUMMARY ....................................................................................................................... 14 REVENUES ................................................................................................................................... 15 EXPENDITURES ............................................................................................................................ 19 MAYOR AND CITY COUNCIL ................................................................................................. 20 CITY MANAGER ................................................................................................................... 21 CITY CLERK ........................................................................................................................ 23 GENERAL ADMINISTRATION ................................................................................................. 24 FINANCE ............................................................................................................................. 25 LEGAL ................................................................................................................................ 27 INFORMATION TECHNOLOGY ................................................................................................ 28 HUMAN RESOURCES ........................................................................................................... 30 RISK MANAGEMENT ............................................................................................................ 32 GENERAL GOVERNMENT BUILDINGS .................................................................................... 33 PUBLIC INFORMATION AND MARKETING ................................................................................ 34 MUNICIPAL COURT .............................................................................................................. 35 POLICE ............................................................................................................................... 36 FIRE ................................................................................................................................... 39 EMS OPERATIONS ............................................................................................................... 42 PUBLIC W ORKS .................................................................................................................. 43 PARKS AND RECREATION .................................................................................................... 45 COMMUNITY DEVELOPMENT ................................................................................................ 46 ECONOMIC DEVELOPMENT .................................................................................................. 48 DEBT SERVICE .................................................................................................................... 49 OTHER FINANCING USES ..................................................................................................... 50 OTHER COSTS (CONTINGENCY) ........................................................................................... 51 MAINTENANCE & OPERATING INITIATIVES ............................................................................. 52 SPECIAL REVENUE FUNDS ........................................................................................................ 82 SPECIAL EVENTS FUND ................................................................................................................ 83 CONFISCATED ASSETS FUND ........................................................................................................ 87 E-911 FUND ................................................................................................................................ 88 HOTEL/MOTEL TAX FUND ............................................................................................................. 89 CAPITAL IMPROVEMENT PROGRAM ....................................................................................... 90 CAPITAL PROJECTS FUND ............................................................................................................ 91 CAPITAL GRANT FUND .................................................................................................................. 93 CAPITAL PROJECTS – REVENUE BOND FUND ................................................................................. 94 CAPITAL IMPROVEMENT PROGRAM: FY 2015 – FY 2021 ............................................................... 96 September 22, 2014 To the Honorable Mayor, City Council and the Citizens of Milton: We respectfully submit for your consideration the City of Milton’s proposed balanced budget for fiscal year 2015 (FY 2015). An objective of the City’s budget is to provide a management tool by which our local government can unite its budgeting efforts to provide quality services while operating within available resources. This process results in an updating of the City’s on- going financial plan and provides a vehicle by which management decisions can be made as a result of the formulation and analysis of the respective data. BUDGET PROCESS AND OVERVIEW The fiscal year 2015 budget process began in July with distribution of historical data and forms to all the department directors. Each department formulated budgets in three major areas; maintenance & operating, operating initiatives, and capital project requests. Concurrent with departmental budgeting, finance staff completed the first draft of a salary/benefits budget as well as formulated initial revenue estimates. In late July, each department director met with the City Manager to review their budget requests. Each request was evaluated by the City Manager and the Assistant City Manager according to the priority specified by the department director and available funding. Consideration was also given to the strategies identified in the 2012-2015 Strategic Plan. The budget was presented for the first time during a special-called work session held on August 23, 2014. The first public hearing was held during the September 8, 2014 council meeting where citizen input was encouraged. A second public hearing will be held on September 22, 2014 where the final budget will be presented. KEY BUDGET FACTORS, ISSUES, AND PRIORITIES As with previous years, the foundation for the fiscal year 2015 budget is based on three key financial factors:  Sustainability of existing services  Maintaining the quality of life for constituents, citizens, and businesses through capital programming  Enhancement to services through operating initiatives Sustainability of Existing Services and Enhancements through Operating Initiatives The fiscal year 2015 General Fund balanced budget of $24,386,240 is based on a millage rate of 4.731 mills, which is the same millage rate applied in previous fiscal years. This budget provides financial resources for the City of Milton to sustain the current levels of service and includes areas of improved service via operating initiatives. In appropriating the resources to sustain existing services, the following are the proposed projected revenue sources for the General Fund: Revenue Source Amount Percent Other Taxes 13,630,100 55.89% Property Taxes 8,874,500 36.39% Licenses & Permits 772,700 3.17% Fines & Forfeitures 551,000 2.26% Charges for Services 486,400 1.99% Other Financing Sources 30,900 0.13% Miscellaneous Revenue 23,140 0.09% Investment Income 17,500 0.07% Total 24,386,240 100.00% Property Taxes, 8,874,500 , 37% Other Taxes, 13,630,100 , 56% Licenses & Permits, 772,700 , 3% Charges for Services, 486,400 , 2% Fines & Forfeitures, 551,000 , 2% Investment Income, 17,500 , 0% Other Financing Sources, 30,900 , 0% Revenue Sources FY 2015 Budget 2 Transmittal Letter Salary and Benefits Detail The salary and benefit budget is based upon approved positions and the associated benefit program costs. For FY 2015, direct City costs for salaries/benefits is $11,685,433, with $8,736,187 appropriated for salaries and $2,949,246 for benefits, making benefit costs 25% of the total salaries/benefit budget. As the City recognizes the cost of employee retention is less than employee turnover and recruitment, this budget includes a market adjustment of 2.5% for all personnel. This adjustment is prorated by the number of months each employee worked for the City during FY 2014. Our Human Resources Director also conducted a salary and wage survey to determine how the City’s pay scale for each position compared with surrounding jurisdictions. The results showed that certain positions within the Police and Fire departments were slightly lagging when compared to the competitive market. To bring those positions more in-line with our competition, the following is being proposed:  Police o Increase the pay of all Police Officers (entry level) and the Police Chief by an additional 3% (5.5% total when added to the 2.5% across-the-board market adjustment) o Increase the pay of all Sergeants, Lieutenants and Captains by an additional 5% (7.5% total) o Increase the entry level pay for Police Officer from $37,393 to $38,513. This would also then amend the initial maximum offering from $40,000 to $41,200  Fire o Increase the pay of all Captains, the Deputy Chief and the Fire Chief by an additional 3% (5.5% total) o Increase the pay of all Battalion Chiefs by an additional 5% (7.5% total) The total City salary/benefits budget is approximately 47.9% of the total operating expenditures. Budget Summary by Department – General Fund Mayor and City Council The FY 2015 budget appropriation for the Mayor and Council is $166,010. This department is comprised of a Mayor and six Council Members. Salaries of the Mayor and Council are set by the City Charter. Each elected official receives an annual stipend for expenditure reimbursement. Appropriations for this year are relatively flat over the previous fiscal year. City Manager The fiscal year 2015 budget appropriation for the City Manager’s Department is $651,577. The City Manager is responsible for the overall management of all city functions and operations. The City Manager’s Department is comprised of the following employees: FY 2015 Budget 3 Transmittal Letter  City Manager  Assistant City Manager  Executive Aide There is one initiative request for this department – to promote the Public Works Director to the Assistant City Manager who will lead general City operations ($23,490). Because of this initiative, the FY 15 budget shows a 21% increase over the prior year. The remainder of the department is relatively flat over previous fiscal years. City Clerk The fiscal year 2015 budget appropriation for the City Clerk’s Department is $192,358. The Clerk is responsible for the compilation and publication of all council agendas. The City Clerk is holder of all City records, therefore is responsible for the records management program. The City Clerk’s Department is comprised of the following employees:  City Clerk  Receptionist The budget for this department is relatively flat over last year’s budget. Finance The total appropriation for the Finance Department for FY 2015 is $431,244. This department is responsible for managing the City’s financial assets and is comprised of the following employees:  Financial Services Manager  Procurement Manager  Accounting Manager  Revenue Coordinator The appropriations for this department increased by 17% in comparison to the prior year due to promoting the Administrative Services Manager (formerly in the Human Resources Department) to the Financial Services Manager. Legal Legal services are provided to the City through a contractual relationship with Jarrard and Davis, LLP. The budget for legal services and consultation is $230,000. This is the same as last year. Information Technology The fiscal year 2015 budget appropriation for the Information Technology (IT) Department is $522,629. IT is responsible for all technology and geographical information services. This department consists of one employee – IT Manager. FY 2015 Budget 4 Transmittal Letter There is one initiative requested to migrate the IT infrastructure to a cloud solution that will provide for efficiencies in IT support, disaster recovery and ease of access for employees on multiple devices ($237,000). There is a 15% decrease in the IT budget over the previous fiscal year. This is attributable to the reduction in the appropriations for the IGA the City has with the City of Johns Creek. The agreement hasn’t changed – the reduction is simply to bring the budget in-line with actual costs. Human Resources The Human Resources Department budget appropriation is $323,149. This department is in charge of recruitment, training and development, record keeping of all personnel data, and benefits. It currently consists of two employees:  Human Resources Director  Records Clerk There is a slight decrease of 2.4% in comparison to the FY 14 budget. Public Information and Marketing The FY 15 budget appropriation for the Public Information and Marketing department is $267,550. This department is responsible for informing the public through various media outlets of the news and events concerning the City and its citizens and ensuring the City’s image is protected. This department is also responsible for coordinating the City’s numerous special events throughout the year. It currently consists of three employees:  Communications Manager  Special Events & Projects Manager  Part-Time Community Builder There are three initiatives requests in this department. All three requests are due to a restructuring in the department which is intended to keep us cutting edge in 2015 as well as meet the demands of more frequent community events. Currently we don’t have a Communications Director. Our existing staff is performing at a level beyond their current classification and this restructuring is intended to eliminate that, as well as diversify the high tech and high touch interaction we bring to our operations. Community engagement is critical to our success as an organization and these proposed moves align our outputs with our needs of today. These moves also start to align our staffing model with our future vision which calls for communicating with our citizens in the multitude of ways they want to communicate with us.  Communications Director - $19,142  Communications Manager - $9,038  Public Outreach Coordinator - $64,722 Excluding the initiatives, the FY 15 appropriations are relatively flat over the previous year’s budget. FY 2015 Budget 5 Transmittal Letter Municipal Court The fiscal year 2015 budget appropriation for Municipal Court is $301,471. The court staff is responsible for the operation of the City’s municipal court system, scheduling, processing, and tracking all violations issued by public safety and code enforcement personnel. The Court Department is comprised of the following employees:  Court Clerk  Municipal Judge  City Solicitor  Administrative Assistant  Part-Time Administrative Assistant Appropriations for this year are 22% higher than the previous fiscal year. A majority of this increase is attributable to the change in pay structure for the judge. The Chief Judge is no longer a salaried employee and is instead paid per session. We’ve also started booking court security to this department’s account. Previously, it was booked as over - time in the Police department. Police Department The fiscal year 2015 budget appropriation for the Police Department is $3,778,002. It is comprised of the following employees:  Police Chief  Two Captains  Five Lieutenants  Five Sergeants  Three Detectives  One Community Outreach Officer  Twenty Police Officers  Part-Time School Crossing Guard  Administrative Assistant  Accreditation Manager  Records Clerk  Code Enforcement Officer The operating initiatives requested for this department include:  Two new police officers – includes uniform, equipment and vehicles ($233,684)  Body worn cameras ($23,153)  Active shooter kits ($21,600)  L3 audio/video system for the interview room ($12,961) Excluding the initiative requests, the FY 15 appropriations are 10% higher than the previous year due in large part to the market adjustment in wages and to the addition of the Code Enforcement function now reporting in the Police department (previously in Community Development). FY 2015 Budget 6 Transmittal Letter Fire Department The Fire Department’s budget appropriation for FY 15 is $5,530,035. It is comprised of the following employees:  Fire Chief  Deputy Chief  Four Battalion Chiefs  Fire Marshal  Assistant Fire Marshal  EMS Trainer  Twelve Captains  Twelve Fire Apparatus Operators  Twenty-seven Firefighters  Administrative Assistant There are four additional operating initiatives proposed for the Fire Department budget:  Turnout Gear Washer/Extractor and Dryer - $17,500  Rapid Attack Monitors - $6,000  PowerTech Workout System - $9,000  Jacobs Ladder Cardio Machine - $4,000 Appropriations for this department are relatively flat over the previous year’s budget (excluding the initiatives). Public Works The fiscal year 2015 budget appropriation for public works is $1,645,259. Public Works is responsible for transportation and road repair and maintenance activities. It is comprised of the following employees (not including subcontracted personnel):  Transportation Engineer  Stormwater Engineer  Public Works Manager  Field Superintendent  Public Works Citizen Responder  Two Part-Time Equipment Operators There is one additional initiative requested for this departments and that is to promote the Field Superintendent to a Capital Projects Manager and to hire a Field Maintenance Supervisor in his place ($120,826). This accounts for the transfer of the Public Works Director to the City Manager’s department and balances the department staffing with current demand because of the future focus on capital project implementation and delivery. In the next several years, we intend on bringing several facilities online and they are in various stages of delivery now. The successful management and oversight of these projects, in addition to the known recurring capital projects such as pavement management, intersection improvement and dam maintenance/reconstruction call for active and day to day oversight of these projects. The proposed Capital Projects Manager will provide that oversight. FY 2015 Budget 7 Transmittal Letter Excluding the initiative, the budget requests for this department are slightly lower than the budget for FY 14. We are requesting to move the Public Works Director into the role of Assistant City Manager over operations and have transferred his salary and benefits to the City Manager’s department as was highlighted in more detail above. Parks & Recreation The Parks and Recreation department appropriations for FY 15 are $950,945. It is comprised of the following employees:  Parks and Recreation Director  Recreation Program Coordinator  Two Part-Time Camp Supervisors  Part-Time Lead Camp Counselor  Five Part-Time Camp Counselors The budget for this department relatively flat over FY 14 budget appropriations. Community Development The fiscal year 2015 budget appropriation for the Community Development department is $978,451. Community Development is responsible for all planning and zoning activities, as well as inspections and code enforcement. The Community Development Department is comprised of the following employees:  Director of Community Development  Two Principal Planners  Zoning Manager  Environmental Engineer/Arborist  Plan Review Engineer  Construction Inspector  Part-Time Permit Technician  Permit Technician (contractual)  Building Official (contractual)  Plans Examiner (contractual)  Two Building Inspectors (contractual) The budget for this department decreased by 10.8% from FY 14 due to transferring the Code Enforcement Officer out of this department and into the Police department. Economic Development The Economic Development department appropriations for FY 15 are $79,941. This department is responsible for attracting and retaining businesses in Milton. There is one part-time employee that performs these duties. The appropriation for this department are flat in comparison to the previous year’s budget. FY 2015 Budget 8 Transmittal Letter Other Budgeted Expenditures – Non-departmental Included in the expenditure appropriations are the following:  General supplies, pool vehicle gas and maintenance, and postage for City Hall totaling $39,414.  Property and liability insurance in the amount of $251,855.  City Hall lease, common area maintenance, and governmental facility maintenance in the amount of $380,230.  The fourth and fifth (last) of the annual lease payments for a fire apparatus in the amount of $184,517 – we are proposing to pay this loan off one year early.  As required in the adopted Budgetary Policies of the City, a 1% contingency has been appropriated. This totals $177,068 for FY 15.  An interfund transfer of $6,502,419 out of the General Fund and into the Capital Projects Fund in order to pay for the recommended capital projects for FY 15. Maintaining the Quality of Life for Constituents, Businesses, and Citizens through Capital Programming The City’s capital improvement program has the most visible and long-term effect on the quality of life for residential and commercial citizens and Milton’s visitors. As part of the capital planning process for fiscal year 2015, first priority was given to projects that would 1) maintain or repair the City’s current assets, 2) alleviate or mitigate a health/safety hazard, and 3) provide external funding toward a capital project. Secondary priority for funding considerations was given to projects that included long-term visioning and planning for the City of Milton. The appropriation for the fiscal year 2015 capital improvement program (CIP) is $6,502,419 and is detailed in the CIP spreadsheets following this transmittal letter. FUND BALANCE An adequate level of fund balance (i.e., the difference between the City’s assets and liabilities) is essential to mitigate current and future risks and to ensure stable service levels. It also is a crucial consideration in long-term financial planning for capital projects. At the end of FY 13, the City’s General Fund fund balance totaled approximately $9.5 million. It is anticipated that the fund balance at the end of FY 14 will be around $8.4 million. During the work session held on the FY 15 budget, there was a general consensus that surplus fund balance (i.e., fund balance monies that is greater than 21% of the current year’s operating budget) should be utilized for the capital improvement program. With that in mind, we are proposing to allocate $4,278,690 to the City Hall construction project. This allocation is in line with the direction of the City Council and because of its timeliness, it was the most logical project to receive the funding. The remaining fund balance is believed to be sufficient for future needs; and is in keeping with our policy and other current statutory requirements. FY 2015 Budget 9 Transmittal Letter BUDGET POLICY Annual budgets are adopted on a basis consistent with accounting practices as defined by generally accepted accounting principles for all funds. All annual appropriations lapse at year end except capital project and grant funds, which adopt project-length budgets. CLOSING It is our privilege to submit the FY 2015 Proposed Budget to Milton’s Mayor, City Council and Citizens. This budget illustrates the City’s dedication to providing the highest level of services while maintaining sound fiscal policies. We would like to thank all of the contributors for their diligent efforts in developing a budget that addresses the major policy goals of the City Council, while protecting the financial health of the City now and in the future. If in your review of this document you have any questions, please do not hesitate to contact us. Respectfully Submitted, Christopher J. Lagerbloom Stacey R. Inglis City Manager Assistant City Manager/Treasurer FY 2015 Budget 10 Transmittal Letter Department/Position Full-Time Positions Part-Time Positions Mayor & Council Mayor 1 Mayor Pro-Tem 1 Councilmember 5 Department Total 0 7 City Clerk City Clerk 1 Receptionist 2 Department Total 1 2 City Manager City Manager 1 Assistant City Manager 2 Executive Aide 1 Department Total 4 0 Community Development Director of Community Development 1 Architect 1 Principal Planner 2 Zoning Manager 1 Plan Review Engineer 1 Environmental Engineer/Arborist 1 Construction Inspector 1 Permit Technician 1 Sustainability Coordinator 1 Department Total 8 2 Court Court Clerk 1 Court Administrative Assistant 1 1 Judge 1 Court Solicitor 1 Department Total 2 3 Economic Development Economic Development Manager 1 Department Total 0 1 Finance Financial Services Manager 1 Procurement Manager 1 Accounting Manager 1 Revenue Coordinator 1 Department Total 4 0 Fire Chief 1 Deputy Chief 1 Battallion Chief 4 Fire Marshal 1 Assistant Fire Marshal 1 Fire Captain 12 Fire Apparatus Operator 12 Firefighter 27 EMS Trainer 1 City of Milton Listing of Positions FY 2015 Budget 11 Listing of Positions Department/Position Full-Time Positions Part-Time Positions City of Milton Listing of Positions Administrative Assistant 1 Department Total 61 0 Human Resources Director of Human Resources 1 Records Clerk 1 Department Total 2 0 Information Technology IT Manager 1 Department Total 1 0 Parks Director of Parks and Recreation 1 Parks and Recreation Coordinator 1 Camp Director (summer)2 Camp Supervisor (summer)1 Camp Counselor (summer)5 Department Total 2 8 Police Chief 1 Captain 2 Lieutenant 5 Sergeant 5 Detective 3 Police Officer 22 Community Outreach Officer 1 Accreditation Manager 1 Administrative Assistant 1 Records Clerk 1 Code Enforcement Officer 1 School Crossing Guard 1 Department Total 43 1 Public Information & Marketing Communications Director 1 Communications Manager 1 Public Outreach Coordinator 1 Community Builder 1 Department Total 3 1 Public Works Transportation Engineer 1 Capital Projects Manager 1 Stormwater Engineer 1 Manager Public Works 1 Field Maintenance Supervisor 1 Citizen Responder 1 Equipment Operator 3 Department Total 6 3 Total 137 28 FY 2015 Budget 12 Listing of Positions General Fund FY 2015 Budget 13 General Fund Budget Requests City Manager Approved Council Approved Revenues Taxes 17,893,895 18,191,063 20,722,000 22,504,600 22,504,600 - Licenses & Permits 492,538 678,353 703,015 772,700 772,700 - Intergovernmental Revenues - 48,298 1,711 - - - Charges for Services 450,141 485,314 439,661 486,400 486,400 - Fines & Forfeitures 483,242 382,434 481,600 551,000 551,000 - Investment Income 16,412 19,347 14,500 17,500 17,500 - Contributions & Donations 5,875 31,475 1,188 - - - Miscellaneous Revenue 75,409 47,370 29,540 23,140 23,140 - Other Financing Sources 15,163 62,616 64,000 30,900 30,900 - Total Revenues 19,432,673 19,946,271 22,457,215 24,386,240 24,386,240 - Expenditures Mayor & Council 173,224 167,312 166,576 166,010 166,010 - City Manager 290,917 282,478 556,713 650,744 651,577 - City Clerk 207,949 189,733 188,574 192,358 192,358 - General Administration 40,157 31,692 37,794 39,414 39,414 - Finance 458,680 479,962 367,595 431,244 431,244 - Legal 231,642 216,208 230,000 230,000 230,000 - Information Technology 484,523 565,650 614,657 521,129 522,629 - Human Resources 236,799 272,206 331,108 326,149 323,149 - Risk Management 181,587 182,588 195,015 251,855 251,855 - General Govt Buildings 523,200 337,349 436,678 380,230 380,230 - Public Info & Marketing 86,813 154,213 254,541 269,550 267,550 - Municipal Court 227,666 233,588 246,985 301,471 301,471 - Police 2,701,521 2,846,047 3,420,814 3,779,952 3,778,002 - Fire 4,115,746 4,458,410 5,408,188 5,559,075 5,530,035 - EMS Operations 132,250 99,187 - - - - Public Works 1,490,622 1,511,028 1,833,009 1,646,091 1,645,259 - Parks & Recreation 367,880 754,479 990,634 1,100,945 950,945 - Community Development 802,453 938,323 1,096,848 978,451 978,451 - Economic Development - 43,914 79,285 79,941 79,941 - Debt Service 807,310 90,769 90,770 90,769 184,517 - Other Financing Uses 5,404,000 6,702,559 6,935,793 9,695,827 6,502,419 - Contingency - - 95,369 187,986 177,068 - M&O Initiatives - - - 1,803,237 802,116 - Total Expenditures 18,964,938 20,557,695 23,576,946 28,682,428 24,386,240 - Total Revenues Over/(Under) Expenditures 467,735 (611,424) (1,119,731) (4,296,188) - - Beginning Fund Balance 9,633,064 10,100,799 9,489,374 8,369,643 8,369,643 8,369,643 Reserve Fund Balance - - - - (4,278,690) - Ending Fund Balance 10,100,799 9,489,374 8,369,643 4,073,456 4,090,953 8,369,643 Actuals FY 2013 General Fund Summary FY 2015 Actuals FY 2012 FY14 Amended Budget FY 2015 Budget 14 General Fund Revenues FY 2015 Budget 15 General Fund Budget Requests City Manager Approved Council Approved TAXES Current Yr Property Taxes-Real 8,007,886 7,948,755 7,860,000 8,400,000 8,400,000 - Current Yr Property Taxes-Utility 59,227 60,042 59,000 57,000 57,000 - Prior Yr Property Taxes-Real 307,548 298,587 230,000 200,000 200,000 - Current Yr Prop Taxes-Personal 204,611 200,861 190,000 190,000 190,000 - Motor Vehicle Tax 575,665 751,348 700,000 915,000 915,000 - Intangible Tax 237,498 269,681 250,000 150,000 150,000 - Prior Yr Prop Taxes-Personal 4,184 11,422 5,000 5,000 5,000 - Real Estate Transfer Tax 53,571 71,341 75,000 75,000 75,000 - Franchise Fees 1,842,164 1,867,963 1,800,000 1,850,000 1,850,000 - Local Option Sales Tax 3,982,249 3,983,981 7,000,000 8,000,000 8,000,000 - Alcohol Beverage Excise Tax 293,425 298,125 285,000 285,000 285,000 - Business & Occupation Tax 613,094 663,050 605,000 660,000 660,000 - Insurance Premium Tax 1,627,175 1,684,784 1,600,000 1,650,000 1,650,000 - Financial Institution Tax 32,795 33,918 33,000 33,000 33,000 - Penalties & Interest-Real Prop 32,758 23,285 20,000 22,000 22,000 - Penalties & Interest-Pers Prop 775 2,606 1,000 500 500 - Penalties & Interest-Business Lic 15,420 15,673 6,000 12,000 12,000 - Penalties & Interest-Other 3,851 5,639 3,000 100 100 - Total: Taxes 17,893,895 18,191,063 20,722,000 22,504,600 22,504,600 - LICENSES & PERMITS Alcohol Beverage Licenses 135,851 145,600 135,000 135,000 135,000 - Advertising Fee 1,200 1,072 1,000 1,000 1,000 - Pouring Permit 6,620 5,970 5,000 5,500 5,500 - Solicitation Permit 195 1,170 300 300 300 - Zoning & Land Use Permits 11,107 21,147 18,575 15,000 15,000 - Land Disturbance 14,143 85,860 131,254 200,000 200,000 - Modification 1,600 100 500 1,600 1,600 - Variance 6,200 3,425 2,000 3,000 3,000 - Seasonal & Special Events 1,360 880 700 800 800 - Sign Permits 1,625 4,673 2,565 3,500 3,500 - Building Permits 311,864 405,191 400,000 400,000 400,000 - Retaining Wall - - - - - - NPDES Fees 774 3,066 5,321 6,000 6,000 - Taxi & Driver Permitting Fees - 200 800 1,000 1,000 - Total: Licenses & Permits 492,538 678,353 703,015 772,700 772,700 - INTERGOVERNMENTAL REVENUES Fulton County/SSD Funds - 48,298 1,711 - - - Total: Intergovernmental Revenues - 48,298 1,711 - - - CHARGES FOR SERVICES Precious Metals Work Permit Admin Fee - 70 - - - - Finance Admin Fee 65,532 68,250 60,000 65,000 65,000 - Court Admin Fee 187,144 159,812 170,000 190,000 190,000 - Maps & Cert Letters 150 390 150 200 200 - Plan Review Fees 104,363 155,030 100,000 125,000 125,000 - Open Records Fees 854 598 350 350 350 - Online Payment Convenience Fee 3,981 4,284 4,000 8,500 8,500 - Development Bond Fee 4,450 200 500 500 500 - Election Qualifying Fee - 2,250 - 2,000 2,000 - Accident Reports 3,632 1,140 - 100 100 - Expungement Fees 1,955 2,200 1,700 1,700 1,700 - Alarm Registration 5,450 (1,050) - - - - False Alarms 6,300 6,300 6,500 4,000 4,000 - Fire Plan Review 543 913 800 800 800 - Revenues FY 2012 Actuals FY 2013 Actuals Account Name FY 2015 FY 2014 Amended Budget FY 2015 Budget 16 General Fund Budget Requests City Manager Approved Council Approved Revenues FY 2012 Actuals FY 2013 Actuals Account Name FY 2015 FY 2014 Amended Budget Fire Inspection 2,850 170 2,000 2,500 2,500 - Fingerprinting Fee - 1,720 1,000 4,000 4,000 - Fingerprinting/Gold Buyers/Pawn Shops - 60 100 - - - Medical Reimbursement - - 10,000 3,000 3,000 - CPR Classes 65 444 250 100 100 - Self Defense Class - 1,320 1,000 1,000 1,000 - Background Check Fees 14,095 14,995 12,000 14,000 14,000 - Activity Fees/Camp Bethwell - - - - - - Activitiy Fees/Joyful Soles 13,019 15,515 26,950 17,000 17,000 - Facility Rental 1,648 2,633 2,000 - - - Activity Commissions 33,899 48,041 30,000 - - - Activity Commissions/ATPP - - - 250 250 - Activity Commissions/Core Physique - - 1,156 2,000 2,000 - Activity Commissions/Eagle Stix Lacrosse - - - 8,500 8,500 - Activity Commissions/Kim Saunders Yoga - - 1,330 3,000 3,000 - Activity Commissions/North GA Rec - - 6,438 18,500 18,500 - Activity Commissions/Sperber Music - - 281 500 500 - Activity Commissions/YMCA - - 911 - - - Activity Commissions/Blaze Sports - - - 1,000 1,000 - Activity Commissions/Halftime Sports - - - 3,500 3,500 - Activity Commissions/HYA - - - 1,500 1,500 - Activity Commissions/NFL Youth Flag Football - - - 2,500 2,500 - Activity Commissions/Southern Educational Resources - - - 5,000 5,000 - Activity Commissions/Wacky Schoolers - - - 250 250 - Bad Check Fees 210 30 245 150 150 - Total: Charges for Services 450,141 485,314 439,661 486,400 486,400 - FINES & FORFEITURES Fines & Forfeitures 483,242 382,434 480,000 550,000 550,000 - Ordinance Fines - - 1,600 1,000 1,000 - Total: Fines & Forfeitures 483,242 382,434 481,600 551,000 551,000 - INVESTMENT INCOME Interest Revenue 3,720 2,330 2,500 500 500 - Realized Gain/Loss on Investmt 12,692 17,018 12,000 17,000 17,000 - Total: Investment Income 16,412 19,347 14,500 17,500 17,500 - CONTRIBUTIONS & DONATIONS Donation Revenue 100 - - - Donation Revenue-Pub Sfty - 3,358 992 - - - Donation Revenue-Fire - - - - - - Donation Revenue-Public Safety Fd 5,875 3,317 - - - - Donation Revenue-R.A.D. - 1,000 - - - - Donation Revenue-Golf Tournament - 23,605 - - - - Donation Revenue-Community Development - 195 44 - - - Donation Revenue-Parks & Recreation - - 52 - - - Total: Contributions & Donations 5,875 31,475 1,188 - - - MISCELLANEOUS REVENUE Cell Tower Lease 17,940 17,940 17,940 17,940 17,940 - Lease-15315 Thompson Rd - 2,374 - - - - Lease-15260 Bell Park Rd - 110 - - - - Facility Rental - - - 2,200 2,200 - Insurance Proceeds 238 2,642 - - - - Insurance Proceeds-Pub Sfty 19,846 10,400 - - - - Insurance Proceeds-PW 10,902 8,816 - - - - Other Misc Revenue 26,096 4,405 11,600 3,000 3,000 - Over/Short Cash Drawer 1 (10) - - - - FY 2015 Budget 17 General Fund Budget Requests City Manager Approved Council Approved Revenues FY 2012 Actuals FY 2013 Actuals Account Name FY 2015 FY 2014 Amended Budget Evidence Room Unclaimed Cash 386 - - - - - Total: Miscellaneous Revenue 75,409 47,370 29,540 23,140 23,140 - OTHER FINANCING SOURCES Operating Transfers In-Htl/Mtl Fd 12,688 20,000 20,000 20,000 20,000 - Operating Transfers In-Capital Grant Fund - - 20,000 - - - Sale of Surplus Equipment 2,474 42,616 24,000 10,900 10,900 - Total: Other Financing Sources 15,163 62,616 64,000 30,900 30,900 - TOTAL 19,432,673 19,946,271 22,457,215 24,386,240 24,386,240 - FY 2015 Budget 18 General Fund Expenditures FY 2015 Budget 19 General Fund Account Name Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 101,000 101,389 101,001 101,000 101,000 - STIPEND / THURMAN 477 441 2,000 2,000 2,000 - STIPEND / KUNZ 3,314 1,152 2,000 2,000 2,000 - STIPEND / LUSK - 441 2,000 2,000 2,000 - STIPEND / HEWITT - 441 2,000 2,000 2,000 - STIPEND / LONGORIA 418 441 2,000 2,000 2,000 - STIPEND / LARGE 560 796 2,000 2,000 2,000 - STIPEND / LOCKWOOD 819 1,186 3,000 3,000 3,000 - Total: Salaries & Wages 106,588 106,286 116,001 116,000 116,000 - Employee Benefits EMPLOYEE BENEFITS / 401A (SS MATCH)3,778 3,812 3,791 3,791 3,791 - EMPLOYEE BENEFITS / FICA MEDICARE 1,465 1,357 1,468 1,468 1,468 - UNEMPLOYMENT INSURANCE 256 426 385 420 420 - WORKER'S COMPENSATION 148 139 381 381 381 - Total: Employee Benefits 5,646 5,734 6,025 6,060 6,060 - Purchased Professional and Technical Services PROFESSIONAL FEES 18,700 19,057 - - - - FACILITATOR/CONFERENCE 6,800 - 6,800 6,800 6,800 - PROGRESS PARTNERS - - - - - - Total: Purchased Professional and Technical Services 25,500 19,057 6,800 6,800 6,800 - Purchased-Property Services RENTAL EQUIPMENT & VEHICLES - - - - - - Total: Purchased-Property Services - - - - - - Other Purchased Services COMMUNICATIONS - - - - - - ADVERTISING: High School Booster Ads 800 1,150 1,150 1,150 1,150 - PRINTING: Business Cards, Name Badges 307 660 600 600 600 - TRAVEL GENERAL 2,103 - - - - - ANNUAL GMA CONFERENCE 8,043 9,057 7,000 7,000 7,000 - RETREAT 254 - - - - - MAYOR'S DAY 254 1,457 2,500 2,500 2,500 - Total Travel 10,400 10,514 9,500 9,500 9,500 - DUES AND FEES GREATER NORTH FULTON CHAMBER 3,750 5,000 5,000 5,000 5,000 - NORTH FULTON BUSINESS EXPO 700 - - - - - GEORGIA MUNICIPAL ASSOCIATION ANNUAL FEES 10,131 8,705 11,200 10,500 10,500 - ARC REGISTRATION-LUNCH AND LEARN - - - - - - Total Dues and Fees 14,581 13,705 16,200 15,500 15,500 - EDUCATION & TRAINING ANNUAL GMA CONFERENCE COSTS 4,240 4,090 4,200 4,300 4,300 - MAYOR'S DAY 3,510 3,045 2,500 2,500 2,500 - ELECTED OFFICIALS TRAINING - 1,800 1,800 1,800 1,800 - Total Education & Training 7,750 8,935 8,500 8,600 8,600 - Total: Other Purchased Services 33,838 34,964 35,950 35,350 35,350 - Supplies SUPPLIES / GENERAL SUPPLIES 286 369 500 500 500 - SUPPLIES / FOOD/MEALS: Citizen Meetings 1,042 616 800 800 800 - Total: Supplies 1,328 985 1,300 1,300 1,300 - Other Costs PAYMENT TO OTHERS / NON-RECURRING 323 287 500 500 500 - Total: Other Costs 323 287 500 500 500 - Total: Mayor & Council 173,224 167,312 166,576 166,010 166,010 - Mayor & Council FY 2012 Actuals FY 2013 Actuals FY 2015 FY14 Amended Budget FY 2015 Budget 20 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 192,511 206,440 359,438 482,987 483,820 - SALARIES AND WAGES / CAR ALLOWANCE 7,200 7,228 7,200 7,200 7,200 - Total: Salaries & Wages 199,711 213,667 366,638 490,187 491,020 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 15,062 17,467 32,600 41,746 41,746 - EMPLOYEE BENEFITS / 401A (SS MATCH)5,828 6,522 13,036 17,939 17,939 - EMPLOYEE BENEFITS / FICA MEDICARE 2,771 2,959 5,042 6,938 6,938 - 401A 1% MATCH 1,454 2,021 3,475 4,783 4,783 - PENSION (GMEBS)9,089 14,064 31,279 43,049 43,049 - UNEMPLOYMENT INSURANCE 103 122 165 240 240 - WORKER'S COMPENSATION 640 867 1,312 4,450 4,450 - FLEXIBLE SPENDING 2,400 - - - - - Total: Employee Benefits 37,347 44,021 86,909 119,145 119,145 - Purchased Professional and Technical Services PROFESSIONAL FEES STAFF RETREAT 4,225 510 3,000 3,000 3,000 - ICMA LOCAL GOVT RESEARCH COLLABERATIVE - 1,250 15,000 5,000 5,000 - OTHER 25,250 5,000 55,900 - - - Total: Professional Fees 29,475 6,760 73,900 8,000 8,000 - Total: Purchased Professional and Technical Services 29,475 6,760 73,900 8,000 8,000 - Other Purchased Services COMMUNICATIONS 1,592 2,017 3,500 2,600 2,600 - COMMUNICATIONS/POSTAGE 7 182 200 200 200 - PRINTING: Business Cards 93 119 176 264 264 - TRAVEL GMA CONFERENCE 1,176 - 1,275 1,200 1,200 - ICMA CONFERENCE 347 4,087 3,500 3,500 3,500 - LEADERSHIP ICMA 2,267 - - - - - GCCMA CONFERENCE - - 500 1,000 1,000 - ALLIANCE FOR INNOVATION/TLG - - 2,500 5,250 5,250 - ALLIANCE FOR INNOVATION/LGRC - - - 1,200 1,200 OTHER 48 4,380 1,500 1,500 1,500 - Total: Travel 3,838 8,468 9,275 13,650 13,650 - DUES AND FEES ICMA 881 1,518 2,800 2,500 2,500 - GCCMA 52 125 125 250 250 - CIVIC ORGANIZATION DUES 275 825 2,400 2,570 2,570 - ALLIANCE FOR INNOVATION - - 2,500 2,500 2,500 - GFOA MEMBERSHIP - - 225 - - - GGFOA MEMBERSHIP - - 50 - - - OTHER - - - - - - Total: Dues and Fees 1,208 2,468 8,100 7,820 7,820 - EDUCATION & TRAINING GMA CONFERENCE 515 - 550 300 300 - ICMA CONFERENCE - 2,682 3,000 1,400 1,400 - GCCMA CONFERENCE - - 425 1,700 1,700 - ALLIANCE FOR INNOVATION CONFERENCE - - 1,500 1,650 1,650 - OTHER 1,265 555 300 500 500 - Total: Education & Training 1,780 3,237 5,775 5,550 5,550 - MAINTENANCE CONTRACTS CONTRACT LABOR 13,635 - - - - - GO-TO MEETING 588 294 - 588 588 - Total: Maintenance Contracts 14,223 294 - 588 588 - FY 2013 Actuals City Manager FY 2015 FY14 Amended Budget FY 2015 Budget 21 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FY 2013 Actuals City Manager FY 2015 FY14 Amended Budget Total: Other Purchased Services 22,742 16,785 27,026 30,672 30,672 - Supplies SUPPLIES / GENERAL SUPPLIES 680 300 1,000 1,000 1,000 - SUPPLIES / FOOD/MEALS 674 946 1,000 1,500 1,500 - Total: Supplies 1,354 1,245 2,000 2,500 2,500 - Machinery & Equipment OTHER EQUIPMENT 289 - 240 240 240 - Total: Machinery & Equipment 289 - 240 240 240 - Total: City Manager 290,917 282,478 556,713 650,744 651,577 - FY 2015 Budget 22 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 123,446 120,206 107,736 110,355 110,355 - Total: Salaries & Wages 123,446 120,206 107,736 110,355 110,355 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 7,518 3,877 1,700 19,778 19,778 - EMPLOYEE BENEFITS / 401A (SS MATCH)4,615 4,522 4,018 4,119 4,119 - EMPLOYEE BENEFITS / FICA MEDICARE 1,755 1,843 1,554 1,593 1,593 - 401A 1% MATCH 268 102 1,072 1,098 1,098 - PENSION (GMEBS)6,360 7,086 9,642 9,883 9,883 - UNEMPLOYMENT INSURANCE 97 198 110 120 120 - WORKER'S COMPENSATION 875 343 407 417 417 - FLEXIBLE SPENDING 2,400 4,800 4,540 - - - Total: Employee Benefits 23,887 22,771 23,043 37,008 37,008 - Purchased Professional and Technical Services PROFESSIONAL FEES: Election Costs 345 - 7,000 - - - Total: Purchased Professional and Technical Services 345 - 7,000 - - - Other Purchased Services COMMUNICATIONS 711 711 715 715 715 - POSTAGE - 239 400 300 300 - ADVERTISING 951 1,184 800 600 600 - PRINTING: Name plates, business cards, general 419 276 500 200 200 - TRAVEL CVIOG 582 599 720 720 720 - GMA ANNUAL CONFERENCE - - - - - - GRA ANNUAL CONFERENCE 312 - - - - - Total: Travel 894 599 720 720 720 - DUES AND FEES GMC/FOA - 57 60 60 60 - GEORGIA RECORDS ASSOCIATION 20 - - - - - MISC - - - - - - Total: Dues and Fees 20 57 60 60 60 - EDUCATION & TRAINING CVIOG 710 625 800 800 800 - GMA ANNUAL CONFERENCE - - - - - - GRA ANNUAL CONFERENCE 250 - - - - - Total: Education & Training 960 625 800 800 800 - CONTRACT LABOR 16,908 - - - - - MAINTENANCE CONTRACTS MUNICODE 13,741 17,218 20,000 15,000 15,000 - GRANICUS 24,580 25,700 26,000 26,000 26,000 - Total: Maintenance Contracts 38,322 42,918 46,000 41,000 41,000 - Total: Other Purchased Services 59,185 46,609 49,995 44,395 44,395 - Supplies SUPPLIES / GENERAL SUPPLIES 1,086 148 800 600 600 - SUPPLIES / FOOD/MEALS - - - - - - Total: Supplies 1,086 148 800 600 600 - Total: City Clerk 207,949 189,733 188,574 192,358 192,358 - FY 2013 Actuals City Clerk FY 2015 FY14 Amended Budget FY 2015 Budget 23 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Purchased Professional and Technical Services PROFESSIONAL FEES EXTINGUISHERS 526 482 720 720 720 - Total: Professional Fees 526 482 720 720 720 - Total: Purchased Professional and Technical Services 526 482 720 720 720 - Purchased-Property Services VEHICLE REPAIRS & MAINTENANCE 40 883 1,000 1,000 1,000 - RENTAL LAND & BUILDINGS/STORAGE UNIT - - - 2,160 2,160 Total: Purchased-Property Services 40 883 1,000 1,000 1,000 - Other Purchased Services COMMUNICATIONS / POSTAGE 8,416 1,584 2,000 2,000 2,000 - PRINTING - - - 100 100 - DUES AND FEES: Costco Membership - 180 130 250 250 - MAINTENANCE CONTRACTS COFFEE SERVICE - - - - - - SHREDDING 986 1,246 2,700 2,700 2,700 - POSTAGE MACHINE & FOLDER/INSERTER - 3,444 3,744 3,744 3,744 - Total: Maintenance Contracts 986 4,690 6,444 6,444 6,444 - Total: Other Purchased Services 9,402 6,454 8,574 8,794 8,794 - Supplies GENERAL SUPPLIES OFFICE SUPPLIES 12,803 12,032 11,000 11,000 11,000 - TONER 15,418 11,718 15,000 17,000 17,000 - Total: General Supplies 28,222 23,750 26,000 28,000 28,000 - SUPPLIES / GASOLINE/DIESEL 1,226 122 1,500 900 900 - Total: Supplies 29,448 23,872 27,500 28,900 28,900 - Machinery & Equipment FURNITURE & FIXTURES 741 - - - - - Total: Machinery & Equipment 741 - - - - - Total: General Administration 40,157 31,692 37,794 39,414 39,414 - FY 2013 Actuals General Administration FY 2015 FY14 Amended Budget FY 2015 Budget 24 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 296,819 315,074 225,232 247,886 247,886 - Total: Salaries & Wages 296,819 315,074 225,232 247,886 247,886 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 28,511 24,457 11,000 39,862 39,862 - EMPLOYEE BENEFITS / 401A (SS MATCH)11,100 11,845 8,400 9,230 9,230 - EMPLOYEE BENEFITS / FICA MEDICARE 4,027 4,306 3,300 3,571 3,571 - 401A 1% MATCH 2,496 2,838 2,300 2,461 2,461 - PENSION (GMEBS)10,964 18,144 20,200 22,149 22,149 - UNEMPLOYMENT INSURANCE 196 323 220 240 240 - WORKER'S COMPENSATION 1,199 827 728 934 934 - FLEXIBLE SPENDING 1,800 4,200 6,600 - - - Total: Employee Benefits 60,293 66,941 52,748 78,447 78,447 - Purchased Professional and Technical Services ADMINISTRATIVE FEES BANK FEES 4,129 1,850 - - - - CREDIT CARD FEES 33,443 39,592 35,000 43,500 43,500 - Total: Administrative Fees 37,572 41,442 35,000 43,500 43,500 - PROFESSIONAL FEES VALUATION ADVISORY GROUP - - - - - - AUDIT FEES 40,030 31,062 30,500 31,500 31,500 - OTHER - - - - - - Total: Professional Fees 40,030 31,062 30,500 31,500 31,500 - Total: Purchased Professional and Technical Services 77,602 72,504 65,500 75,000 75,000 - Other Purchased Services COMMUNICATIONS 726 772 - 732 732 - POSTAGE 4,990 7,765 7,500 8,500 8,500 - ADVERTISING: Public Hearings & Bids 2,331 3,780 3,500 4,500 4,500 - PRINTING CITY CHECKS 887 867 1,000 1,000 1,000 - PROPERTY TAX BILLS 3,154 3,143 4,000 4,000 4,000 - BUSINESS CARDS - 149 186 132 132 - BUSINESS LICENSES - - 2,344 2,500 2,500 - Total: Printing 4,041 4,159 7,530 7,632 7,632 - TRAVEL CVIOG - 1,102 1,000 865 865 - GGFOA CONFERENCE 508 253 - 440 440 - OTHER 14 275 - - - - Total: Travel 522 1,631 1,000 1,305 1,305 - DUES AND FEES GFOA MEMBERSHIP 150 225 - 225 225 - GGFOA MEMBERSHIP 50 50 50 50 50 - CAFR AWARD FEES 435 405 435 435 435 - GOV DEALS - 2,770 2,000 2,500 2,500 - CIVIC ORGANIZATION DUES - 1,064 - - - - OTHER - 39 - 41 41 - Total: Dues & Fees 635 4,552 2,485 3,251 3,251 - EDUCATION & TRAINING CARL VINSON TRAINING 129 1,026 900 1,522 1,522 - GGFOA CONFERENCE 295 590 - 325 325 - GFOA CPFO CERTIFICATION - (145) - - - - OTHER 45 285 - 125 125 - Total: Education & Training 469 1,756 900 1,972 1,972 - CONTRACT LABOR 9,700 - - - - - FY 2013 Actuals Finance FY 2015 FY14 Amended Budget FY 2015 Budget 25 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FY 2013 Actuals Finance FY 2015 FY14 Amended Budget MAINTENANCE CONTRACTS 374 184 - 245 245 - Total: Other Purchased Services 23,788 24,598 22,915 28,137 28,137 - Supplies GENERAL SUPPLIES 179 829 1,200 1,000 1,000 - BOOKS & PERIODICALS - - - 274 274 - Total: Supplies 179 829 1,200 1,274 1,274 - Machinery & Equipment FURNITURE & FIXTURES - - - - - - OTHER EQUIPMENT OTHER EQUIP/CELL PHONES - 15 - - - - Total: Machinery & Equipment - 15 - - - - Other Costs PAYMENTS TO OTHERS - - - - - - PMTS TO OTHERS/INTEREST DUE ON TAX REFUNDS - - - 500 500 - Total: Other Costs - - - 500 500 - Total: Finance 458,680 479,962 367,595 431,244 431,244 - FY 2015 Budget 26 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Purchased Professional and Technical Services PROFESSIONAL FEES / LEGAL FEES 231,642 216,208 230,000 230,000 230,000 - Total: Purchased Professional and Technical Services 231,642 216,208 230,000 230,000 230,000 - Total: Legal 231,642 216,208 230,000 230,000 230,000 - FY 2013 Actuals Legal FY 2015 FY14 Amended Budget FY 2015 Budget 27 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES - - 78,500 87,549 87,549 - Total: Salaries & Wages - - 78,500 87,549 87,549 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE - - 12,000 10,259 10,259 - EMPLOYEE BENEFITS / 401A (SS MATCH)- - 3,188 3,261 3,261 - EMPLOYEE BENEFITS / FICA MEDICARE - - 1,233 1,261 1,261 - 401A 1% MATCH - - - 869 869 - PENSION (GMEBS)- - 7,650 7,825 7,825 - UNEMPLOYMENT INSURANCE - - 55 60 60 - WORKER'S COMPENSATION 286 (404) 323 330 330 - Total: Employee Benefits 286 (404) 24,449 23,865 23,865 - Purchased Professional and Technical Services PROFESSIONAL FEES - - 43,500 5,000 5,000 - Total: Purchased Professional and Technical Services - - 43,500 5,000 5,000 - Other Purchased Services COMMUNICATIONS - 76 - - - - CELL PHONE 774 819 1,000 1,000 1,000 - FIRE DEPT POTS LINES 11,179 11,536 12,000 12,000 12,000 - ATT - CITY HALL POTS LINES/BANDWIDTH 101,893 74,376 94,200 80,000 80,000 - ATT - PUBLIC SAFETY BANDWIDTH 4,209 16,100 20,000 25,000 25,000 - COMCAST-STATION 43/BANDWIDTH - - - 17,000 17,000 - POSTAGE - - - - - - Total: Communications 118,055 102,908 127,200 135,000 135,000 - TRAVEL - - - - 500 - EDUCATION & TRAINING - - - - 1,000 - MAINTENANCE CONTRACTS - - - OPTIVIEW 16,575 13,089 13,000 11,000 11,000 - GODADDY .COM - 1,225 1,425 1,425 1,425 - EXPERTS-EXCHANGE 155 155 160 160 160 - ENERGOV 7,695 12,147 26,544 18,000 18,000 - ARC GIS 5,133 7,726 7,800 7,900 7,900 - SHORETEL 1,847 6,462 5,000 5,000 5,000 - INCODE 15,293 20,578 22,500 22,500 22,500 - MDS MAINTENANCE - - - - - - ALEN SIMS 1,440 1,440 1,800 1,800 1,800 - OFFSITE BACKUP 8,975 8,175 13,000 8,000 8,000 - FIREHOUSE 6,964 10,965 13,846 9,500 9,500 - NETMOTION 2,485 5,034 7,183 6,000 6,000 - GUARDIAN TRACKING 340 1,156 1,200 1,200 1,200 - OSSI 29,046 32,118 33,000 33,000 33,000 - DIGICERT 367 225 350 500 500 - SYMANTEC ANTI-VIRUS 1,867 933 - - - - IT IGA JOHNS CREEK 224,084 221,776 65,000 42,900 42,900 - BARRACUDA MESSAGE MAINT.2,561 3,122 4,415 4,000 4,000 - L-3 COMMUNICATIONS - 9,899 11,250 9,300 9,300 - EMS TRAINING AIDS 2,813 3,538 3,538 4,000 4,000 - PINPOINT - - 3,180 3,180 3,180 - MICROPAVER - - 550 550 550 - 2FA - - - 400 400 - WORK ZONE - - - 2,000 2,000 - Total: Maintenance Contracts 327,639 359,763 234,741 192,315 192,315 - Total: Other Purchased Services 445,694 462,671 361,941 327,315 328,815 - Supplies FY 2013 Actuals Information Technology FY 2015 FY14 Amended Budget FY 2015 Budget 28 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FY 2013 Actuals Information Technology FY 2015 FY14 Amended Budget SUPPLIES / GENERAL SUPPLIES - - - - - - PRINTER MAINTENANCE KITS 891 1,159 1,500 1,500 1,500 - PLOTTER INK 557 264 750 2,000 2,000 - PLOTTER PAPER 534 300 750 750 750 - Total: General Supplies 1,983 1,723 3,000 4,250 4,250 - SUPPLIES / FOOD/MEALS - - - - - - Total: Supplies 1,983 1,723 3,000 4,250 4,250 - Machinery & Equipment COMPUTER / SOFTWARE 1,556 5,118 4,000 4,000 4,000 - OSSI JAIL MODULE - - 9,000 - - - Total: Computer/Software 1,556 5,118 13,000 4,000 4,000 - COMPUTER / HARDWARE 27,093 74,782 50,000 50,000 50,000 - OTHER EQUIPMENT COMPUTER EQUIP&SUPPLIES 3,071 6,651 28,000 7,500 7,500 - DESKTOP PRINTERS 1,122 14,977 11,200 10,000 10,000 - CITY PHONE SYSTEM 2,382 64 1,000 1,500 1,500 - SCANNERS 1,335 - - - - - CELL PHONES - 67 67 150 150 - Total: Other Equipment 7,910 21,760 40,267 19,150 19,150 - Total: Machinery & Equipment 36,560 101,660 103,267 73,150 73,150 - Total: Information Technology 484,523 565,650 614,657 521,129 522,629 - FY 2015 Budget 29 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 151,292 176,014 145,000 138,995 138,995 - Total: Salaries & Wages 151,292 176,014 145,000 138,995 138,995 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 12,549 18,194 19,550 20,107 20,107 - EMPLOYEE BENEFITS / 401A (SS MATCH)5,658 6,616 7,125 5,186 5,186 - EMPLOYEE BENEFITS / FICA MEDICARE 2,102 2,443 2,755 2,006 2,006 - 401A 1% MATCH - 302 1,900 1,383 1,383 - PENSION (GMEBS)6,722 8,090 17,095 12,445 12,445 - TUITION REIMBURSEMENT 3,000 - - 6,000 6,000 - UNEMPLOYMENT INSURANCE 67 141 165 120 120 - WORKER'S COMPENSATION 410 281 722 526 526 - FLEXIBLE SPENDING - 60 1,000 - - - TOBACCO CESSATION REIMBURSEMENT - - 9,100 9,100 9,100 - Total: Employee Benefits 30,509 36,126 59,412 56,873 56,873 - Purchased Professional and Technical Services ADMINISTRATIVE FEES FLEXIBLE SPENDING ADMIN.3,430 2,798 4,020 4,620 4,620 - ICMA RC FEES 2,000 1,750 3,000 3,000 3,000 - PAYROLL FEES 25,800 38,553 34,000 34,400 34,400 - ADP FOR HRIS 7,358 - - - - - Total: Administrative Fees 38,589 43,101 41,020 42,020 42,020 - PROFESSIONAL FEES 90 30,000 30,000 30,000 - RANDOM DRUG SCREEN 614 420 800 600 600 - PRE-EMPLOYMENT DRUG SCREEN 100 - - - - - POLICE POST-OFFER PHYSICALS 1,170 1,391 1,180 1,180 1,180 - FIRE POST-OFFER PHYSICALS 1,200 1,750 2,000 2,000 2,000 - EAP SERVICES 280 3,372 4,220 4,769 4,769 - EAP ON-CALL SERVICES 3,760 - 1,000 1,000 1,000 - EMPLOYEE APPRECIATION - - - 2,000 2,000 - Total: Professional Fees 7,124 7,022 39,200 41,549 41,549 - Total: Purchased Professional and Technical Services 45,712 50,123 80,220 83,569 83,569 - Other Purchased Services COMMUNICATIONS 726 823 732 848 848 - COMMUNICATIONS/POSTAGE 13 61 200 200 200 - ADVERTISING 880 320 1,000 1,000 1,000 - PRINTING - 88 50 100 100 - TRAVEL IPMA CONFERENCES - - 1,530 1,530 1,530 - GLGPA CONFERENCE - 959 1,500 500 500 - GRA CONFERENCE - 865 450 450 450 - Total: Travel - 1,824 3,480 2,480 2,480 - DUES AND FEES SHRM 150 315 360 185 185 - IPMA 121 210 379 390 390 - GLGPA 75 125 100 100 100 - WORLD AT WORK 245 - 350 350 350 - GEORGIA RECORDS ASSOCIATION - - 20 20 20 - OTHER 25 20 - - - - Total: Dues & Fees 616 670 1,209 1,045 1,045 - EDUCATION & TRAINING GLGPA CONFERENCE - 386 1,185 800 800 - EMPLOYEE TRAINING 4,777 1,023 17,000 17,000 14,000 - IPMA CONFERENCE - 918 1,500 1,500 1,500 - FY 2013 Actuals Human Resources FY 2015 FY14 Amended Budget FY 2015 Budget 30 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FY 2013 Actuals Human Resources FY 2015 FY14 Amended Budget SHRM CONFERENCES - - - 350 350 - EMPLOYEE WELLNESS - 443 17,000 15,574 15,574 - GRA CONFERENCE - - 250 250 250 - OTHER - 149 - - - - Total: Education & Training 4,777 2,919 36,935 35,474 32,474 - Total: Other Purchased Services 7,012 6,705 43,606 41,147 38,147 - Supplies GENERAL SUPPLIES 410 76 1,000 1,000 1,000 - 5 YEAR PINS 942 1,763 455 150 150 - EMPLOYEE APPRECIATION - - - 1,500 1,500 Total: General Supplies 1,352 1,839 1,455 2,650 2,650 - FOOD/MEALS 709 1,254 1,000 1,000 1,000 - EMPLOYEE APPRECIATION - - - 1,500 1,500 - Total: Food/Meals 709 1,254 1,000 2,500 2,500 - Total: Supplies 2,061 3,093 2,455 5,150 5,150 - Machinery & Equipment FURNITURE & FIXTURES 161 35 315 315 315 - OTHER EQUIP/CELL PHONE REPLACEMENT 52 110 100 100 100 - Total: Machinery & Equipment 213 145 415 415 415 - Total: Human Resources 236,799 272,206 331,108 326,149 323,149 - FY 2015 Budget 31 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Insurance GENERAL LIABILITY 30,256 33,300 36,195 47,863 47,863 - LAW ENFORCEMENT LIABILITY 10,073 10,522 11,897 14,461 14,461 - PUBLIC OFFICIALS LIABILITY 62,161 63,975 73,165 91,779 91,779 - AUTOMOBILE LIABILITY 26,660 30,489 32,015 47,902 47,902 - PROPERTY & EQUIPMENT LIABILITY 3,852 4,694 4,228 5,654 5,654 - AUTO PHYSICAL DAMAGE 11,658 13,185 13,466 18,102 18,102 - BOILER & MACHINERY 748 774 853 1,081 1,081 - CLAIMS AND ADJUSTMENTS 20,000 22,073 20,000 20,000 20,000 - POLICE ANIMAL MORTALITY 1,003 1,484 900 1,485 1,485 - CRIME/FIDELITY 1,975 2,093 2,296 2,719 2,719 - POLLUTION 13,202 - - - - - UNISURED MOTORIST - - - 809 809 - Total: Insurance 181,587 182,588 195,015 251,855 251,855 - Total: Risk Management 181,587 182,588 195,015 251,855 251,855 - FY 2013 Actuals Risk Management FY 2015 FY14 Amended Budget FY 2015 Budget 32 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Purchased Professional and Technical Services PROFESSIONAL FEES 12,580 3,758 - - - - CONTRACTED/MOWING AT FACILITIES - - - - - - FACILITIES REPAIRS & MAINTENANCE 14,529 3,394 67,400 5,000 5,000 - GROUNDS REPAIRS & MAINTENANCE 1,480 488 5,000 - - - Total: Purchased Professional and Technical Services 28,589 7,641 72,400 5,000 5,000 - Purchased-Property Services RENTAL LAND & BUILDINGS 474,438 321,422 364,278 375,230 375,230 - Total: Purchased-Property Services 474,438 321,422 364,278 375,230 375,230 - Other Purchased Services OTHER PURCHASED SERVICES 18,054 160 - - - - Total: Other Purchased Services 18,054 160 - - - - Other Costs INTERGOVERNMENTAL 2,119 8,126 - - - - Total: Other Costs 2,119 8,126 - - - - Total: General Government Buildings 523,200 337,349 436,678 380,230 380,230 - FY 2013 Actuals General Government Buildings FY 2015 FY14 Amended Budget FY 2015 Budget 33 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 62,476 113,708 134,169 137,926 137,926 - Total: Salaries & Wages 62,476 113,708 134,169 137,926 137,926 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 6,292 8,214 13,500 19,926 19,926 - EMPLOYEE BENEFITS / 401A (SS MATCH) 2,336 4,271 5,008 5,140 5,140 - EMPLOYEE BENEFITS / FICA MEDICARE 862 1,599 1,937 1,987 1,987 - 401A 1% MATCH 519 951 1,191 1,226 1,226 - PENSION (GMEBS) 2,773 4,344 10,718 11,034 11,034 - TUITION REIMBURSEMENT - - 6,000 3,000 3,000 - UNEMPLOYMENT INSURANCE 34 175 165 180 180 - WORKER'S COMPENSATION 266 141 2,403 1,971 1,971 - FLEXIBLE SPENDING - 1,200 2,400 - - - Total: Employee Benefits 13,083 20,895 43,322 44,464 44,464 - Purchased Professional and Technical Services PROFESSIONAL FEES PHOTOGRAPHY 433 550 1,500 1,500 1,500 - WEBSITE DESIGN 460 1,150 49,700 49,700 49,700 - MOBILE SITE 1,120 - - - - - Total: Professional Fees 2,013 1,700 51,200 51,200 51,200 - Total: Purchased Professional and Technical Services 2,013 1,700 51,200 51,200 51,200 - Other Purchased Services COMMUNICATIONS 592 675 1,000 1,000 1,000 - POSTAGE - 26 100 500 500 - ADVERTISING 1,250 1,688 6,000 6,000 6,000 - PRINTING 3,937 7,362 10,000 10,000 8,000 - TRAVEL - - - - - - DUES & FEES PUBLIC RELATIONS SOCIETY OF AMERICA 225 - - - - - CITY/COUNTY OF GA MARKETING ASSOC 375 885 375 - - - TECHNOLOGY ASSOC OF GEORGIA 245 - - - - - NORTH FULTON BUSINESS EXPO - 700 1,000 700 700 - Total: Dues & Fees 845 1,585 1,375 700 700 - EDUCATION & TRAINING 249 596 2,000 2,000 2,000 - MAINTENANCE CONTRACTS CONSTANT CONTACT 700 720 600 600 600 - WEBSITE MAINTENANCE 875 2,336 2,500 8,000 8,000 - ADOBE CREATIVE CLOUD - - - 360 360 - FLICKR - 25 25 - - - Total: Maintenance Contracts 1,575 3,081 3,125 8,960 8,960 - Total: Other Purchased Services 8,448 15,012 23,600 29,160 27,160 - Supplies SUPPLIES / GENERAL SUPPLIES 329 118 250 250 250 - SUPPLIES/UNIFORMS - 108 - 50 50 - PROMOTIONAL / PROMOTIONAL ITEMS - 1,061 1,000 4,000 4,000 - Total: Supplies 329 1,287 1,250 4,300 4,300 - Machinery & Equipment FURNITURE & FIXTURES - 660 500 500 500 - OTHER EQUIPMENT CAMERAS 443 950 500 2,000 2,000 - CELL PHONE 22 - - - - - Total: Other Equipment 464 950 500 2,000 2,000 - Total: Machinery & Equipment 464 1,610 1,000 2,500 2,500 - Total: Public Information & Marketing 86,813 154,213 254,541 269,550 267,550 - FY 2013 Actuals Public Information & Marketing FY 2015 FY14 Amended Budget FY 2015 Budget 34 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 163,809 173,932 171,171 222,052 222,052 - OVERTIME 6,220 - 5,600 - - - STIPEND 4,431 4,726 4,800 4,800 4,800 - Total: Salaries & Wages 174,459 178,658 181,571 226,852 226,852 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 17,888 9,301 18,117 20,070 20,070 - EMPLOYEE BENEFITS / 401A (SS MATCH)6,174 6,544 6,408 8,279 8,279 - EMPLOYEE BENEFITS / FICA MEDICARE 2,320 2,403 2,480 3,203 3,203 - 401A 1% MATCH 823 926 1,079 1,351 1,351 - PENSION (GMEBS)4,343 7,096 9,711 12,155 12,155 - UNEMPLOYMENT INSURANCE 172 284 385 300 300 - WORKER'S COMPENSATION 3,773 4,538 1,872 839 839 - FLEXIBLE SPENDING - 2,400 2,400 - - - Total: Employee Benefits 35,492 33,492 42,452 46,197 46,197 - Purchased Professional and Technical Services PROFESSIONAL FEES TRANSLATORS 5,773 5,610 6,500 9,200 9,200 - COURT APPOINTED ATTORNEY 4,549 9,260 7,000 8,000 8,000 - SUBSTITUTE JUDGES 300 600 1,000 1,000 1,000 - SUBSTITUTE SOLICITORS 600 - 1,000 1,000 1,000 - Total: Professional Fees 11,222 15,470 15,500 19,200 19,200 - Total: Purchased Professional and Technical Services 11,222 15,470 15,500 19,200 19,200 - Other Purchased Services COMMUNICATIONS 807 711 1,422 1,422 1,422 - POSTAGE - 628 600 800 800 - PRINTING 448 555 800 1,000 1,000 - TRAVEL GCCA CONFERENCE (2)1,885 1,588 1,500 1,500 1,500 - MUNICIPAL COURT CLERK TRAINING 178 171 200 200 200 - GCIC TAC CONFERENCE 638 - - 700 700 - GRA CONFERENCE - - - 700 700 - Total: Travel 2,701 1,759 1,700 3,100 3,100 - DUES AND FEES - - - - - - GCCA - 75 100 100 100 - MUNICIPAL COURT CLERK - 44 35 45 45 - JUDGES MUNICIPAL DUES - 125 100 50 50 - Total: Dues and Fees - 244 235 195 195 - EDUCATION & TRAINING GCCA CONFERENCE 400 410 420 420 420 - COURT CLERK ASSOC 150 150 150 150 150 - JUDGES TRAINING 450 225 845 845 845 - MSU CERTIFICATE 146 - 200 - - - GCIC TAC Conference 105 - - 150 150 - GRA CONFERENCE - - - 350 350 - Total: Education & Training 1,251 785 1,615 1,915 1,915 - MAINTENANCE CONTRACTS MAINT CONTRACTS/ONLINE PYMT SYSTEM 239 239 240 240 240 - MAINT CONTRACTS/PANIC BUTTON 396 408 400 - - - Total: Maintenance Contracts 635 647 640 240 240 - Total: Other Purchased Services 5,842 5,329 7,012 8,672 8,672 - Supplies SUPPLIES / GENERAL SUPPLIES 416 280 300 400 400 - SUPPLIES / BOOKS AND PERIODICALS 235 256 150 150 150 - Total: Supplies 651 536 450 550 550 - Machinery & Equipment FURNITURE & FIXTURES - 103 - - - - OTHER EQUIPMENT - - - - - - Total: Other Equipment - - - - - - Total: Machinery & Equipment - 103 - - - - Total: Municipal Court 227,666 233,588 246,985 301,471 301,471 - FY 2013 Actuals Municipal Court FY 2015 FY14 Amended Budget FY 2015 Budget 35 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 1,506,184 1,601,003 1,817,506 2,053,046 2,053,046 - SALARIES AND WAGES / OVERTIME 60,806 65,255 60,000 60,000 60,000 - SALARIES AND WAGES / RESTRICTED ON-CALL PAY - 8,677 8,900 9,000 9,000 - SALARIES AND WAGES / HOLIDAY PAY 76,596 101,040 94,000 94,000 94,000 - Total: Salaries & Wages 1,643,587 1,775,976 1,980,406 2,216,046 2,216,046 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 212,873 256,295 341,621 402,831 402,831 - EMPLOYEE BENEFITS / 401A (SS MATCH) 61,812 66,989 67,990 81,641 81,641 - EMPLOYEE BENEFITS / FICA MEDICARE 22,920 24,628 26,303 29,692 29,692 - 401A 1% MATCH 9,508 10,224 16,902 42,198 42,198 - PENSION (GMEBS) 72,478 89,969 161,269 164,283 164,283 - TUITION REIMBURSEMENT 1,174 2,847 6,000 9,000 9,000 - UNEMPLOYMENT INSURANCE 1,246 2,359 2,255 2,520 2,520 - WORKER'S COMPENSATION 59,558 59,530 91,665 106,351 106,351 - FLEXIBLE SPENDING 5,800 4,200 4,200 - - - Total: Employee Benefits 447,369 517,041 718,205 838,516 838,516 - Purchased Professional and Technical Services PROFESSIONAL FEES 188 592 8,800 2,000 2,000 - LASER & RADAR RECERTIFICATION 858 750 1,100 1,300 1,300 - K-9 1,315 306 2,500 2,500 2,500 - NEW EMPLOYEES - - - - - - GRAPHICS FOR PATROL CARS 1,390 1,740 2,000 2,000 2,000 - INMATE MEDICAL SERVICES 31,336 20,738 35,000 35,000 35,000 - TAG & TITLE APPLICATIONS 395 395 600 600 600 - RECRUITMENT TESTING-POLYGRAPH 1,750 900 1,500 1,500 1,500 - RECRUITMENT TESTING - PYSCH 4,000 1,800 3,000 2,400 2,400 - WRITTEN ENTRY LEVEL TEST 1,320 1,190 1,200 1,000 1,000 - PROMOTION EXAMINATIONS 537 554 1,100 1,100 1,100 - EMPLOYMENT BACKGROUND CHECKS 1,282 845 1,500 1,500 1,500 - IACP NET YEARLY FEES 600 800 1,000 800 800 - HEALTH & WELLNESS PROGRAM 8,160 7,780 9,000 13,000 13,000 - Total: Professional Fees 53,130 38,389 68,300 64,700 64,700 - PROFESSIONAL FEES / INVESTIGATIONS INVESTIGATIVE DATABASE SUB - 2,128 3,520 3,000 3,000 - OTHER INVESTIGATIVE FEES 1,619 2,030 1,500 1,000 1,000 - Total: Professional Fees/Investigations 1,619 4,158 5,020 4,000 4,000 - EQUIPMENT REPAIR & MAINT 202 1,245 500 500 500 - EQUIPMENT R&M/MOTOROLA RADIOS 1,253 194 1,000 1,000 1,000 - Total: Equipment Repair & Maintenance 1,455 1,438 1,500 1,500 1,500 - FACILITIES REPAIR & MAINT - 2,010 2,000 1,000 1,000 - VEHICLE REPAIR & MAINT 95,863 74,057 85,000 85,000 85,000 - RENTAL LAND & BUILDINGS: Range fees 4,740 5,335 6,680 6,680 6,680 - Total: Purchased Professional and Technical Services 156,807 125,388 168,500 162,880 162,880 - Other Purchased Services COMMUNICATIONS 27,638 29,636 48,380 33,900 33,900 - POSTAGE 63 1,419 1,500 1,200 1,200 - PRINTING CITATIONS, FORMS & DOCUMENTS 2,401 1,390 2,000 1,000 1,000 - BUSINESS CARDS 1,000 1,413 1,200 1,000 1,000 - Total: Printing 3,401 2,803 3,200 2,000 2,000 - TRAVEL 810 3,231 2,000 2,000 2,000 - CRUISE CARDS 375 580 350 - - - IACP CONFERENCE 2,295 913 2,300 3,606 3,606 - CALEA CONFERENCE 864 1,229 3,800 3,800 3,800 - UPD 1,033 184 1,500 2,000 2,000 - FY 2013 Actuals Police FY 2015 FY14 Amended Budget FY 2015 Budget 36 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FY 2013 Actuals Police FY 2015 FY14 Amended Budget K-9 - - 250 4,018 4,018 - SWAT 55 - 1,200 1,200 1,200 - RECORDS CLERK CONFERENCE 392 196 700 800 800 - GACP CONFERENCE 805 1,075 900 900 900 - GPSTC 1,039 83 700 800 800 - CID TRAVEL - - 2,000 2,000 2,000 - GPAC TRAVEL - 480 1,760 1,800 1,800 - AA/TAC CONFERENCE - - 500 500 500 - COMMAND COLLEGE - - 2,208 4,800 - - GACE CONFERENCE - - - 400 400 Total: Travel 7,668 7,970 20,168 28,624 23,824 - DUES AND FEES 508 316 500 1,000 1,000 - GEORGIA POLICE ACCREDITATION COALITION 56 75 100 75 75 - GEORGIA ASSN OF CHIEFS OF POLICE 545 450 700 700 700 - INTERNATIONAL ASSN OF CHIEFS OF POLICE 210 319 480 480 480 - POST FEES 120 361 400 1,200 1,200 - ACCREDITATION FEES - - 3,065 4,065 4,065 - IALEFI 41 55 65 65 65 - CID CONFIDENTIAL FUNDS - - 500 500 500 - GACE - - - 50 50 Total: Dues and Fees 1,480 1,576 5,810 8,135 8,135 - EDUCATION & TRAINING 938 598 1,500 1,500 1,500 - PROFESSIONAL DEVELOPMENT UPD 765 650 1,000 2,000 2,000 - GACP CONFERENCE 365 375 400 400 400 - RECORDS CLERK CONFERENCE 500 225 350 700 700 - AA/TAC CONFERENCE - - 225 250 250 - CRIMINAL INVESTIGATIONS 545 1,866 2,000 4,000 2,000 - CANINE TRAINING 175 - 250 6,750 6,750 - NCGLEA 600 2,400 6,400 7,400 7,400 - IACP CONFERENCE 275 275 400 645 645 - SWAT - - 1,200 1,200 1,200 - PROFESSIONAL MANAGEMENT PROGRAM 2,063 3,905 5,820 5,500 - - CALEA CONFERENCE 675 1,275 2,720 2,720 2,720 - R.A.D - 3,110 2,000 2,000 2,000 - INSTRUCTOR TRAINING - 1,850 2,500 2,500 1,200 - GPAC TRAINING - 200 400 400 400 - COMMAND COLLEGE - - 3,800 5,700 - - GACE CONFERENCE AND WORKSHOPS - - - 740 740 Total: Education & Training 6,901 16,729 30,965 44,405 29,905 - MAINTENANCE CONTRACTS INMATE SERVICES - - 5,000 5,000 5,000 - PROPERTY & EVIDENCE IGA 63,479 58,901 60,000 60,000 60,000 - 800 MHZ FEES TO FULTON CTY 10,819 12,037 20,000 26,400 26,400 - INNOVATIVE DATA SOLUTIONS 1,668 2,860 4,052 4,500 4,500 - ANIMAL CONTROL - FULTON CO 16,134 26,513 24,000 29,201 29,201 - CHOICEPOINT/CLEAR 3,275 3,899 4,000 4,620 4,620 - CRIME REPORTS 3,576 3,576 4,700 4,700 4,700 - CELLEBRITE SYS 2,999 2,999 3,000 3,100 3,100 - AFIS CIRCUIT - 7,645 10,300 10,300 10,300 - RING CENTRAL - 96 400 500 500 - ELECTRONIC WARRANT INTERCHANGE - - 1,200 1,300 1,300 - VIGILANT SOLUTIONS - - - 725 725 - Total: Maintenance Contracts 101,950 118,527 136,652 150,346 150,346 - Total: Other Purchased Services 149,101 178,659 246,675 268,610 249,310 - Supplies SUPPLIES / GENERAL SUPPLIES 13,671 7,903 12,000 12,000 12,000 - FY 2015 Budget 37 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FY 2013 Actuals Police FY 2015 FY14 Amended Budget AMMUNITION 6,162 14,570 15,000 16,000 16,000 - K-9 779 458 500 500 500 - NEW EMPLOYEES 2,283 4,373 15,580 - - - RANGE SUPPLIES 1,986 850 1,000 1,000 1,000 - FIRST AID KITS - - 400 500 500 - ALCO SENSOR MOUTH PIECES - 161 200 200 200 - ID CARDS AND SETUP FEE 137 266 400 400 400 - GOLF TOURNAMENT SUPPLIES - 7,078 - - - - JAIL SUPPLIES - 1,183 1,500 1,500 1,500 - Total: General Supplies 25,017 36,842 46,580 32,100 32,100 - SUPPLIES / GASOLINE/DIESEL 142,009 136,937 130,000 160,000 160,000 - SUPPLIES / FOOD/MEALS 35 558 500 500 500 - BOOK & PERIODICALS/EDUCATION & REFERENCE 54 124 200 200 200 - SUPPLIES / UNIFORMS 32,927 22,264 38,450 35,000 30,000 - AWARDS AND RECOGNITION 1,396 927 1,000 1,000 1,000 - BODY ARMOR 4,187 4,000 7,200 7,200 - Total: Supplies/Uniforms 34,323 27,378 43,450 43,200 38,200 - Total: Supplies 201,437 201,838 220,730 236,000 231,000 - Machinery & Equipment FURNITURE & FIXTURES 494 736 13,000 2,000 2,000 - OTHER EQUIPMENT 5,584 11,350 - - - - CRIME PREVENTION MATERIALS 7,434 7,893 12,740 10,000 10,000 - ICOP STORAGE 80 220 1,500 1,500 1,500 - TRAINING AIDS - 231 500 500 500 - FIRE EXTINGUISHERS 277 338 750 750 750 - TICKET PRINTERS - 4,000 5,000 1,500 1,500 - SWAT - 5,236 2,000 2,000 2,000 - PATROL EQUIPMENT - - 6,500 6,500 6,500 - AEDS - 3,138 - - - - LASERS - - 4,030 2,000 2,000 - ALCO SENSORS - - 928 1,000 - - VEHICLE EQUIPMENT - - - 1,500 1,500 - CELL PHONES 523 340 500 500 500 - WEAPONRY 3,735 3,724 6,500 8,500 8,500 - CAMERAS 68,639 2,636 2,000 1,500 1,500 - MOTOROLA RADIOS 14,375 - 11,000 15,500 15,500 - OTHER - 5,349 16,700 - - - Total: Other Equipment 100,647 44,454 70,648 53,250 52,250 - OTHER EQUIPMENT/INVESTIGATIONS CRIME SCENE KITS-UPD 1,098 818 1,000 1,000 - - CRIME SCENE EQUIP -CID 980 686 1,000 1,000 - - CELLEBRITE SYS - - - - - - SURVEILLANCE EQUIP - - - - - - LANGUAGE LINE - - 150 150 - - TRAFFIC ACC. INVEST. - 451 500 500 - - Total: Other Equipment/Investigations 2,078 1,955 2,650 2,650 - - Total: Machinery & Equipment 103,219 47,145 86,298 57,900 54,250 - Other Costs INTERGOVERNMENTAL - - - - 26,000 - Total: Other Costs - - - - 26,000 - Total: Police 2,701,521 2,846,047 3,420,814 3,779,952 3,778,002 - FY 2015 Budget 38 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 2,614,131 2,744,240 3,165,678 3,323,113 3,323,113 - SALARIES AND WAGES / OVERTIME 42,482 69,835 68,000 60,000 60,000 - SALARIES AND WAGES / HOLIDAY PAY 91,996 118,167 114,000 114,000 114,000 - Total: Salaries & Wages 2,748,609 2,932,241 3,347,678 3,497,113 3,497,113 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 362,238 405,768 525,800 602,834 602,834 - EMPLOYEE BENEFITS / 401A (SS MATCH)102,676 110,198 118,612 129,642 129,642 - EMPLOYEE BENEFITS / FICA MEDICARE 37,731 40,174 45,882 48,108 48,108 - 401A 1% MATCH 22,820 25,617 31,366 43,372 43,372 - PENSION (GMEBS)118,857 154,477 284,588 298,399 298,399 - TUITION REIMBURSEMENT 4,750 6,227 10,000 20,000 20,000 - UNEMPLOYMENT INSURANCE 1,927 3,497 3,355 3,660 3,660 - WORKER'S COMPENSATION 69,463 68,602 101,944 105,912 105,912 - FLEXIBLE SPENDING 24,000 24,800 24,800 - - - Total: Employee Benefits 744,462 839,359 1,146,347 1,251,927 1,251,927 - Purchased Professional and Technical Services PROFESSIONAL FEES - - 3,600 - - - HEALTH & WELLNESS PROGRAM 14,576 14,765 16,000 17,400 17,400 - TLAER TRAINING INSTRUCTOR - - - 3,000 3,000 - MEDICAL DIRECTION 20,000 20,000 20,000 20,000 20,000 - BIO HAZARD WASTE DISPOSAL - 285 1,300 1,300 1,300 - FIRE ACCREDITATION 525 - - - - - Total: Professional Fees 35,101 35,050 40,900 41,700 41,700 - GARBAGE PICKUP 4,663 6,212 6,400 6,800 6,800 - EQUIPMENT REPAIR & MAINT STATION EQUIPMENT R & M 10,328 19,254 18,205 24,550 24,550 - BREATHING APPARATUS TESTING/REPAIR 6,628 3,282 6,950 7,640 7,640 - INSPECT/REPAIR HYD. RESCUE TOOLS 3,253 201 5,980 7,580 7,580 - APPARATUS R&M INCLUDING PUMP TEST 47,384 31,173 48,172 80,000 80,000 - APPARATUS EMERGENCY REPAIRS 44,059 19,782 35,000 - - - GAS DETECTOR REPAIR 711 420 2,275 3,156 3,156 - NOZZLES, VALVES, APPLIANCES, HOSE 3,248 4,468 6,000 12,040 12,040 - ANNUAL HYDRANT MAINTENANCE 433 2,299 2,800 2,708 2,708 - LADDER TESTING 1,298 1,294 1,500 1,650 1,650 - THERMAL IMAGING CAMERA MAINTENANCE - 333 3,000 2,800 2,800 - Total: Equipment Repair & Maintenance 117,341 82,506 129,882 142,124 142,124 - FACILITY REPAIR & MAINT - 84 80,500 26,700 26,700 - VEHICLE REPAIR & MAINT 2,101 9,864 7,710 - - - GROUNDS REPAIR & MAINT 1,144 4,943 6,135 6,135 6,135 - Total: Purchased Professional and Technical Services 160,350 138,659 271,527 223,459 223,459 - Purchased-Property Services RENTAL LAND & BUILDINGS - 2,099 2,867 2,000 2,000 - STATION 43 LEASE 230,277 222,456 222,011 221,246 221,246 - Total: Rental Land & Buildings 230,277 224,555 224,878 223,246 223,246 - RENTAL EQUIP & VEHICLES 230 - 500 500 500 - Total: Purchased-Property Services 230,507 224,555 225,378 223,746 223,746 - Other Purchased Services COMMUNICATIONS 13,357 15,088 15,560 15,192 15,192 - POSTAGE - 178 200 400 400 - PRINTING 66 106 100 800 800 - TRAVEL 3,094 9,448 - - - - GA FIRE CHIEF'S CONFERENCE - - 450 450 450 - INTERNATIONAL ASSOC OF FIRE CHIEFS - - 1,380 - - - FY 2013 Actuals Fire FY 2015 FY14 Amended Budget FY 2015 Budget 39 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FY 2013 Actuals Fire FY 2015 FY14 Amended Budget SOUTHEASTERN FIRE CHIEFS ASSOC - - 600 600 600 - STAFF & COMMAND - - 1,200 - - - FDIC - - 525 3,780 3,780 - GA EMS & EDUCATORS CONFERENCE - - 628 628 628 - SOUTHEASTERN TRAINING CONF - - 780 780 780 - ARSON SEMINAR - - 720 1,170 1,170 - INSPECTOR/PUB-ED SEMINAR - - 270 - - - FIRE INSPECTOR SYMPOSIUM - - 270 270 270 - NFA EXECUTIVE FIRE OFFICER PROGRAM - - - 650 650 - Total: Travel 3,094 9,448 6,823 8,328 8,328 - DUES AND FEES 36 80 - - - - PROFESSIONAL LICENSE RENEWALS 2,437 5,016 - - - - SUBSCRIPTIONS 64 100 300 300 300 - NATIONAL REGISTRY - - 320 640 640 - GA STATE EMS RECERTIFICATION - - 4,200 - - - INTERNATIONAL ASSOC OF EMERG MGT - - 107 185 185 - INTERNATIONAL ASSOC OF FIRE CHIEFS - - 2,058 2,058 2,058 - NATIONAL FIRE PROTECTION AGENCY - - 900 900 900 - GA ASSOC OF FIRE CHIEFS - - 700 700 700 - CPSE CFO RECERTIFICATION - - - 325 325 - ICC PLAN REVIEW CERTIFICATION - - - 1,000 1,000 - GEORGIA FIRE INVESTIGATOR ASSOCIATION - - - 100 100 - ADVANCED CARDIOVASCULAR LIFE SUPPORT 210 210 PEDIATRIC ADVANCED LIFE SUPPORT 420 420 PREHOSPITAL TRAMA LIFE SUPPORT 900 900 ADVANCED MEDICAL LIFE SUPPORT 900 900 EMERGENCY PEDIATRIC CARE 900 900 Total: Dues & Fees 2,537 5,196 8,585 9,538 9,538 - EDUCATION & TRAINING 940 1,031 500 - - - PROFESSIONAL DEVELOPMENT 2,300 1,425 6,000 3,000 3,000 - CONTRACT-ANNUAL EMT/PM TRAIN.400 - - - - - MGMT PROFESSIONAL DEV 3,280 4,080 - - - - GA FIRE CHIEF'S CONFERENCE - - 400 400 400 - INTERNATIONAL ASSOC OF FIRE CHIEFS - - 615 4,805 4,805 - SOUTHEASTERN FIRE CHIEFS ASSOC - - 400 400 400 - STAFF & COMMAND - - 2,400 - - - FDIC - - 650 1,950 1,950 - GA EMS & EDUCATORS CONFERENCE - - 150 150 150 - SOUTHEASTERN TRAINING CONF - - 225 225 225 - ARSON SEMINAR - - 100 150 150 - INSPECTOR/PUB-ED SEMINAR - - 300 - - - FIRE INSPECTOR SYMPOSIUM - - 300 300 300 - Total: Education & Training 6,920 6,536 12,040 11,380 11,380 - MAINTENANCE CONTRACTS - 800 MHZ FEES TO FULTON COUNTY 5,016 5,652 12,000 13,860 13,860 - PEST CONTROL - FIRE STATIONS 1,568 1,568 1,200 1,600 1,600 - FIRE EXTINGUISHER INSPECT.1,133 2,056 3,000 3,000 3,000 - CODE RED MAINTENANCE 2,000 12,005 12,000 12,000 12,000 - LIFEPAK MAINTENANCE - 3,837 3,850 4,200 4,200 - Total: Maintenance Contracts 9,717 25,118 32,050 34,660 34,660 - Total: Other Purchased Services 35,690 61,670 75,358 80,298 80,298 - Supplies GENERAL SUPPLIES/SUPPRESSION 12,677 10,351 15,000 15,000 15,000 - OXYGEN REFILLS 1,259 1,789 3,000 3,000 3,000 - FY 2015 Budget 40 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FY 2013 Actuals Fire FY 2015 FY14 Amended Budget MEDICAL SUPPLIES 18,764 13,490 18,000 16,000 16,000 - Total: General Supplies/Suppression 32,700 25,629 36,000 34,000 34,000 - GENERAL SUPPLIES/PREVENTION (283) 378 - - - - ARSON INVESTIGATION EQ - - - - - - PREVENT. & EDU MAT.1,200 1,201 2,000 5,000 5,000 - HEART READY CITY PGR 190 719 5,249 4,022 4,022 - HYDRANT MARKER SYSTEM - - - - - - HYDRANT FLOW TEST KIT - - - - - - Total: General Supplies/Prevention 1,107 2,298 7,249 9,022 9,022 - SUPPLIES / WATER / SEWAGE 2,013 1,729 1,900 2,000 2,000 - SUPPLIES / NATURAL GAS 11,210 11,143 14,000 17,600 17,600 - SUPPLIES / ELECTRICITY 23,890 25,285 21,000 21,000 21,000 - SUPPLIES / GASOLINE/DIESEL 56,995 63,156 65,000 65,000 65,000 - SUPPLIES / FOOD/MEALS 263 451 500 500 500 - BOOKS & PERIODICALS/TRAINING MATERIALS 295 1,043 2,700 2,347 2,347 - SUPPLIES / TELECOMMUNICATIONS 2,934 3,420 4,000 4,000 4,000 - SUPPLIES / UNIFORMS UNIFORMS/FIRE STANDARD UNIFORMS 14,120 41,595 41,425 29,475 29,475 - UNIFORMS/TURN OUT GEAR 35,310 52,664 74,400 37,636 37,636 - UNIFORMS/CLASS A UNIFORMS - 8,603 - 30,060 1,020 - Total: Uniforms 49,430 102,863 115,825 97,171 68,131 - Total: Supplies 180,835 237,017 268,174 252,640 223,600 - Machinery & Equipment MACHINERY & EQUIPMENT / MACHINERY 240 - 500 500 500 - FURNITURE & FIXTURES / PREVENTION 911 606 20,000 7,202 7,202 - COMPUTER / SOFTWARE - - - - - - OTHER EQUIPMENT 3,073 12,830 29,250 - - - SMALL EQUIPMENT 7,960 3,630 13,040 6,800 6,800 - EMS TRAINING AIDS - - - 4,570 4,570 - RADIO CHARGERS & SPARE BATTERIES 2,950 424 1,656 4,654 4,654 - CELL PHONES 160 115 600 600 600 - MOTOROLA RADIOS - 7,304 8,680 5,566 5,566 - Total: Other Equipment 14,143 24,302 53,226 22,190 22,190 - Total: Machinery & Equipment 15,295 24,909 73,726 29,892 29,892 - Total: Fire 4,115,746 4,458,410 5,408,188 5,559,075 5,530,035 - FY 2015 Budget 41 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Other Purchased Services MAINTENANCE CONTRACTS 132,250 99,187 - - - - Total: Other Purchased Services 132,250 99,187 - - - - Total: EMS Operations 132,250 99,187 - - - - FY 2013 Actuals EMS Operations FY 2015 FY14 Amended Budget FY 2015 Budget 42 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 443,441 457,269 497,120 394,763 393,931 - SALARIES & WAGES/OVERTIME - 53 - - - - Total: Salaries & Wages 443,441 457,321 497,120 394,763 393,931 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 40,274 47,260 58,500 50,330 50,330 - EMPLOYEE BENEFITS / 401A (SS MATCH) 16,587 17,192 18,519 14,730 14,730 - EMPLOYEE BENEFITS / FICA MEDICARE 6,160 6,386 7,164 5,697 5,697 - 401A 1% MATCH 2,238 3,050 4,521 3,510 3,510 - PENSION (GMEBS) 19,656 22,844 40,692 31,602 31,602 - UNEMPLOYMENT INSURANCE 240 483 550 540 540 - WORKER'S COMPENSATION 38,033 17,791 29,940 29,301 29,301 - FLEXIBLE SPENDING 2,400 2,400 2,400 - - - Total: Employee Benefits 125,588 117,407 162,286 135,710 135,710 - Purchased Professional and Technical Services PROFESSIONAL FEES - 925 75,000 - - - BULKY TRASH DAY 675 1,175 - - - - ENGINEERING & SURVEYING SERVICES 6,706 1,400 7,500 7,500 7,500 - Total: Professional Fees 7,381 3,500 82,500 7,500 7,500 - CONTRACTED OVERHEAD TRIMMING & GRAVEL RD - 2,494 20,000 20,000 20,000 - Total: Professional Fees/Contracted - 2,494 20,000 20,000 20,000 - VEHICLE REPAIR & MAINT 4,146 3,285 3,548 3,548 3,548 - Total: Purchased Professional and Technical Services 11,526 9,279 106,048 31,048 31,048 - Purchased-Property Services RENTAL EQUIPMENT & VEHICLES - 760 1,800 - - - Total: Purchased-Property Services - 760 1,800 - - - Other Purchased Services COMMUNICATIONS 2,854 2,921 3,420 3,420 3,420 - POSTAGE 13 67 100 50 50 - ADVERTISING 189 162 250 250 250 - OTHER PURCHASED SERVICES: Guardrail Repair 3,610 6,798 7,500 7,500 7,500 - PRINTING - 137 100 100 100 - TRAVEL 394 1,413 1,760 250 250 - APWA CLASS 975 975 - ITE SEMINAR 585 585 - GIS CONFERENCE 1,925 1,925 - Total: Travel 394 1,413 1,760 3,735 3,735 - DUES AND FEES 192 178 - - - - PE LICENSE - 100 - 150 150 - APWA 145 249 578 578 578 - IMSA 160 - 160 160 160 - ASHE 21 89 50 50 50 - ITE - 160 465 465 465 - Total: Dues & Fees 518 776 1,253 1,403 1,403 - EDUCATION & TRAINING 811 300 - - - - APWA 770 1,443 790 790 790 - LEVEL II SIGNING & MARKING - 800 300 - - - CONTINUING EDUCATION - 1,135 1,000 1,000 1,000 - ASHE TECHNICAL SEMINAR 45 - 50 50 50 - ITE TECHNICAL SEMINAR - - 225 225 225 - GA TRANSPORTATION SUMMIT - 65 100 130 130 - APWA IN-HOUSE TRAINING - - 350 350 350 - GIS TRAINING - - 1,010 1,570 1,570 - FY 2013 Actuals Public Works FY 2015 FY14 Amended Budget FY 2015 Budget 43 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FY 2013 Actuals Public Works FY 2015 FY14 Amended Budget Total: Education & Training 1,626 3,743 3,825 4,115 4,115 - MAINTENANCE CONTRACTS 800 MHZ FEES 388 518 648 1,000 1,000 - Total: Maintenance Contracts 388 518 648 1,000 1,000 - Total: Other Purchased Services 9,593 16,536 18,856 21,573 21,573 - Supplies SUPPLIES / GENERAL SUPPLIES 529 364 1,500 1,500 1,500 - ADOPT-A-ROAD/STREAMSIDE CLEANUP - 147 - - - - Total: General Supplies 529 511 1,500 1,500 1,500 - SUPPLIES / ELECTRICITY 314,943 326,817 343,200 384,600 384,600 - SUPPLIES / GASOLINE/DIESEL 10,448 11,435 17,050 17,050 17,050 - SUPPLIES / FOOD/MEALS 345 780 400 400 400 - SUPPLIES / UNIFORMS 877 809 1,200 1,200 1,200 - Total: Supplies 327,142 340,352 363,350 404,750 404,750 - Infrastructure INFRASTRUCTURE/OPTECH RWM 447,385 459,688 475,336 489,596 489,596 - INFRASTRUCTURE/SIGNAL ALLOWANCE 36,238 16,380 12,285 12,285 12,285 - INFRASTRUCTURE/EMERGENCY SERVICES ALLOWANCE - - 60,000 10,000 10,000 - INFRASTRUCTURE/MATERIALS ALLOWANCE 9,438 41,869 27,500 37,500 37,500 - INFRASTRUCTURE/TREE REMOVAL 5,920 9,544 6,000 6,000 6,000 - INFRASTRUCTURE/DUMPSTER FEES 5,463 5,688 9,000 9,000 9,000 - INFRASTRUCTURE/SIGNAL MATERIALS 8,680 1,636 30,000 30,000 30,000 - INFRASTRUCTURE/SIGN MATERIALS 24,210 20,447 30,000 30,000 30,000 - INFRASTRUCTURE/ADDITIONAL ROW MOWING 16,740 8,370 27,928 28,766 28,766 - Total: Infrastructure 554,075 563,623 678,049 653,147 653,147 - Machinery & Equipment OTHER EQUIPMENT - 97 - - - - OTHER EQUIP/ADOPT-A-ROAD SIGNS 612 187 500 100 100 - OTHER EQUIP/TOOLS/BATTERIES/CHEMICALS 18,644 5,466 5,000 5,000 5,000 - OTHER EQUIPMENT / MOTOROLA RADIOS - - - - - - Total: Other Equipment 19,257 5,750 5,500 5,100 5,100 - Total: Machinery & Equipment 19,257 5,750 5,500 5,100 5,100 - Total: Public Works 1,490,622 1,511,028 1,833,009 1,646,091 1,645,259 - FY 2015 Budget 44 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 145,036 150,911 158,868 161,756 161,756 - Total: Salaries & Wages 145,036 150,911 158,868 161,756 161,756 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 19,788 17,496 22,000 20,066 20,066 - EMPLOYEE BENEFITS / 401A (SS MATCH) 5,427 5,672 5,940 6,057 6,057 - EMPLOYEE BENEFITS / FICA MEDICARE 1,937 2,097 2,304 2,346 2,346 - 401A 1% MATCH 324 158 1,314 1,347 1,347 - PENSION (GMEBS) 5,610 7,381 11,828 12,124 12,124 - UNEMPLOYMENT INSURANCE 227 263 550 600 600 - WORKER'S COMPENSATION 5,317 3,883 5,000 5,069 5,069 - Total: Employee Benefits 38,630 36,949 48,936 47,609 47,609 - Purchased Professional and Technical Services PROFESSIONAL FEES 217 - 5,000 16,000 16,000 - CONTRACTED PARK MOWING & LITTER PICKUP 99,535 155,032 260,000 367,800 217,800 - Total: Professional Fees/Contracted 99,535 155,032 260,000 367,800 217,800 - FACILITY REPAIR & MAINT 1,673 9,628 20,000 4,000 4,000 - LIGHTING MAINTENANCE 12,107 3,664 7,500 700 700 - Total: Facility Repair & Maintenance 13,780 13,292 27,500 4,700 4,700 - GROUNDS REPAIR & MAINT 1,748 962 5,000 50,000 50,000 - Total: Purchased Professional and Technical Services 115,279 169,287 297,500 438,500 288,500 - Purchased-Property Services RENTAL LAND & BUILDINGS - 2,500 6,000 3,000 3,000 - FCBOE LEASE 35,000 17,264 47,000 34,500 34,500 - Total: Rental Land & Buildings 35,000 19,764 53,000 37,500 37,500 - RENTAL EQUIPMENT & VEHICLES 600 3,843 5,000 5,000 5,000 - Total: Purchased-Property Services 35,600 23,607 58,000 42,500 42,500 - Other Purchased Services COMMUNICATIONS 732 652 1,520 1,520 1,520 - POSTAGE 5 499 1,000 500 500 - PRINTING 912 445 700 500 500 - TRAVEL: Nat'l GRPA, Meals & Mileage 154 388 750 1,800 1,800 - DUES AND FEES: GRPA Dues 678 1,283 1,960 1,960 1,960 - EDUCATION & TRAINING: Nat'l GRPA - 800 800 1,000 1,000 - CONTRACT LABOR: For programs & activities - 4,060 4,500 4,500 4,500 - IGA-ALPHARETTA PARKS & REC - 325,000 350,000 350,000 350,000 - Total: Other Purchased Services 2,479 333,127 361,230 361,780 361,780 - Supplies SUPPLIES / GENERAL SUPPLIES 2,783 9,339 13,000 17,000 17,000 - SUPPLIES / WATER / SEWAGE 2,459 8,439 22,000 19,000 19,000 - SUPPLIES / NATURAL GAS 1,178 497 1,500 2,000 2,000 - SUPPLIES / ELECTRICITY 24,183 21,611 25,000 6,000 6,000 - SUPPLIES / FOOD/MEALS 252 493 400 400 400 - OTHER SUPPLIES/PORTABLE TOILET RENTAL - 221 4,000 4,400 4,400 - Total: Supplies 30,855 40,599 65,900 48,800 48,800 - Machinery & Equipment FURNITURE & FIXTURES - - 200 - - - Total Machinery & Equipment - - 200 - - - Total: Parks & Recreation 367,880 754,479 990,634 1,100,945 950,945 - FY 2013 Actuals Parks and Recreation FY 2015 FY14 Amended Budget FY 2015 Budget 45 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 611,026 671,093 729,833 663,401 663,401 - SALARIES & WAGES/OVERTIME 420 - - - - - Total: Salaries & Wages 611,445 671,093 729,833 663,401 663,401 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 77,123 89,663 101,500 80,647 80,647 - EMPLOYEE BENEFITS / 401A (SS MATCH) 22,866 25,230 27,189 24,724 24,724 - EMPLOYEE BENEFITS / FICA MEDICARE 8,156 8,805 10,518 9,563 9,563 - 401A 1% MATCH 2,431 3,663 7,250 5,721 5,721 - PENSION (GMEBS) 24,006 36,534 60,144 51,487 51,487 - UNEMPLOYMENT INSURANCE 422 736 660 720 720 - WORKER'S COMPENSATION 11,534 7,652 9,694 10,283 10,283 - FLEXIBLE SPENDING 2,400 - 1,800 - - - Total: Employee Benefits 148,938 172,281 218,755 183,145 183,145 - Purchased Professional and Technical Services PROFESSIONAL FEES 3,900 45,638 95,000 80,000 80,000 - BULKY TRASH - - 2,300 2,300 2,300 - Total: Professional Fees 3,900 45,638 97,300 82,300 82,300 - VEHICLE REPAIR & MAINT 2,748 7,581 5,000 4,000 4,000 - Total: Purchased Professional and Technical Services 6,648 53,219 102,300 86,300 86,300 - Other Purchased Services COMMUNICATIONS 5,940 5,201 5,300 5,300 5,300 - POSTAGE 2,210 3,450 3,000 3,000 3,000 - ADVERTISING 6,755 5,324 6,500 6,500 6,500 - PRINTING 624 3,663 2,200 2,500 2,500 - TRAVEL 2,687 294 - - - - GPA CONFERENCE 853 543 700 700 700 - GAZA CONFERENCE - 198 400 400 400 - APA NATIONAL CONFERENCE - 984 100 900 900 - GACE CONFERENCE - - 400 - - - BOARDS & COMMISSIONS TRAINING - 150 - 500 500 - STORMWATER TRAINING (NPDES FUNDS) - 950 400 400 400 - GA URBAN FORESTRY COUNCIL CONFERENCE - - - 300 300 - Total: Travel 3,540 3,119 2,000 3,200 3,200 - DUES AND FEES 1,415 25 100 - - - CPESC - 100 200 200 200 - CPSWQ - 100 200 100 100 - CFM CERTIFICATION - - 100 100 100 - IECA - 580 370 370 370 - ASPFM - 50 100 100 100 - GACE MEMBERSHIP - 25 150 - - - GA URBAN FORESTRY COUNCIL - - 175 40 40 - TREE CARE INDUSTRY ASSOC - - 100 100 100 - SOCIETY OF MUNICIPAL ARBORISTS - - 140 140 140 - ARBOR DAY FOUNDATION - - 15 15 15 - GAZA MEMBERSHIP - - 50 50 50 - APA MEMBERSHIP - 1,495 900 900 900 - KEEP MILTON BEAUTIFUL - - 1,350 - - - GSWCC (NPDES funds) 180 180 U.S. GREEN BUILDING COUNCIL 65 65 ENVIRONMENTAL EDUCATION ALLIANCE 35 35 AIA LICENSE RENEWAL 90 90 Total: Dues and Fees 1,415 2,375 3,950 2,485 2,485 - EDUCATION & TRAINING 2,309 55 - - - - FY 2013 Actuals Community Development FY 2015 FY14 Amended Budget FY 2015 Budget 46 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FY 2013 Actuals Community Development FY 2015 FY14 Amended Budget GPA CONFERENCE - 505 500 500 500 - GAZA CONFERENCE - 275 250 250 250 - APA NATIONAL CONFERENCE - 790 2,370 800 800 - GACE CONFERENCE - - 300 - - - BOARDS & COMMISSIONS TRAINING - 295 1,400 1,400 1,400 - GPA CONFERENCE - - 500 500 500 - ARBORIST TRAINING AND TEST - 254 - 250 250 - ISA CERTIFICATION & WORKSHOP - 500 - - - - GACE WORKSHOPS - - 440 - - - NPDES - - - 500 500 - CITY ARCHITECT - CON'T ED - - - 180 180 - SWCC 1b 90 90 CPESC (NPDES funds) 500 500 NATIONAL TRUST FOR HISTORIC PRESERVATION 50 50 GA URBAN FORESTRY COUNCIL 150 150 Total: Education & Training 2,309 2,674 5,760 5,170 5,170 - Total: Other Purchased Services 22,792 25,805 28,710 28,155 28,155 - Supplies SUPPLIES / GENERAL SUPPLIES 3,004 4,220 3,875 3,875 3,875 - ADOPT A ROAD/RIVERS ALIVE - - 1,000 2,200 2,200 - SOLID WASTE - - 150 150 150 - Total: General Supplies 3,004 4,220 5,025 6,225 6,225 - SUPPLIES / GASOLINE/DIESEL 6,986 6,576 4,900 4,900 4,900 - SUPPLIES / FOOD/MEALS 369 599 625 625 625 - SUPPLIES / BOOKS & PERIDIOCALS - 395 - - - - SUPPLIES / UNIFORMS 1,904 2,870 2,600 2,000 2,000 - Total: Supplies 12,262 14,660 13,150 13,750 13,750 - Machinery & Equipment FURNITURE & FIXTURES 226 - 900 500 500 - OTHER EQUIPMENT 142 15 - - - - CELL PHONES - - 200 200 200 - NPDES EQUIPMENT - - 1,500 1,500 1,500 - Total: Other Equipment 142 15 1,700 1,700 1,700 - Total: Machinery & Equipment 368 15 2,600 2,200 2,200 - Other Costs PAYMENTS TO OTHERS EVERGREEN SCHOOL GRANT PROGRAM - 1,250 1,500 1,500 1,500 - Total: Payments to Others - 1,250 1,500 1,500 1,500 - Total: Other Costs - 1,250 1,500 1,500 1,500 - Total: Community Development 802,453 938,323 1,096,848 978,451 978,451 - FY 2015 Budget 47 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES - 31,769 35,001 35,000 35,000 - Total: Salaries & Wages - 31,769 35,001 35,000 35,000 - Employee Benefits EMPLOYEE BENEFITS / 401A (SS MATCH)- 1,191 1,313 1,313 1,313 - EMPLOYEE BENEFITS / FICA MEDICARE - 461 508 508 508 - UNEMPLOYMENT INSURANCE - 77 55 60 60 - WORKER'S COMPENSATION - - 133 935 935 - Total: Employee Benefits - 1,729 2,009 2,816 2,816 - Purchased Professional and Technical Services PROFESSIONAL FEES - 7,000 14,000 14,000 14,000 - PROGRESS PARTNERS - - 25,000 25,000 25,000 - Total: Purchased Professional and Technical Services - 7,000 39,000 39,000 39,000 - Other Purchased Services COMMUNICATIONS - 489 525 525 525 - COMMUNICATIONS/POSTAGE - 6 100 200 200 - PRINTING - 162 500 500 500 - TRAVEL - 565 300 400 400 - DUES AND FEES - 1,139 750 300 300 - EDUCATION & TRAINING - 680 650 650 650 - Total: Other Purchased Services - 3,040 2,825 2,575 2,575 - Supplies SUPPLIES / GENERAL SUPPLIES - - 50 50 50 - SUPPLIES / FOOD/MEALS - 376 400 500 500 - Total: Supplies - 376 450 550 550 - Total: City Manager - 43,914 79,285 79,941 79,941 - FY 2013 Actuals Economic Development FY 2015 FY14 Amended Budget FY 2015 Budget 48 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Debt Service - Principal BOND PRINCIPAL - - - - - - CAPITAL LEASE PRINCIPAL 768,348 81,466 83,699 85,992 177,340 - Total: Debt Service - Principal 768,348 81,466 83,699 85,992 177,340 - Debt Service - Interest BOND INTEREST - - - - - - CAPITAL LEASE INTEREST 38,962 9,302 7,071 4,777 7,177 - Total: Debt Service - Interest 38,962 9,302 7,071 4,777 7,177 - Total: Debt Service 807,310 90,769 90,770 90,769 184,517 - FY 2013 Actuals Debt Service FY 2015 FY14 Amended Budget FY 2015 Budget 49 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Operating Transfers Out TO CAPITAL PROJECTS FUND 4,577,670 6,075,090 4,915,793 6,400,458 3,622,360 - TO CAPITAL GRANT FUND 727,128 529,291 20,000 1,015,490 600,180 - TO CAPITAL PROJECTS FUND-REVENUE BOND - - 2,000,000 2,279,879 2,279,879 - TO OPERATING GRANT FUND 99,201 98,178 - - - - Total: Operating Transfers Out 5,404,000 6,702,559 6,935,793 9,695,827 6,502,419 - Total: Other Financing Uses 5,404,000 6,702,559 6,935,793 9,695,827 6,502,419 - FY 2013 Actuals Other Financing Uses FY 2015 FY14 Amended Budget FY 2015 Budget 50 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Contingencies CONTINGENCY - - 95,369 187,986 177,068 - Total: Contingencies - - 95,369 187,986 177,068 - Total: Other Costs - - 95,369 187,986 177,068 - FY 2013 Actuals Other Costs FY 2015 FY14 Amended Budget FY 2015 Budget 51 General Fund Maintenance & Operating Initiatives FY 2015 Budget 52 M&O Initiatives Initiative Department Request Revisions City Manager Recommended Council Approved City Manager Assistant City Manager (Operations)23,490 23,490 TOTAL CITY MANAGER 23,490 23,490 - Information Technology Cloud Solution for City IT Services 237,000 237,000 TOTAL INFORMATION TECHNOLOGY 237,000 237,000 - Public Information & Marketing Public Outreach Coordinator 64,722 64,722 Communications Director 19,142 19,142 Communications Manager 9,038 9,038 TOTAL PUBLIC INFORMATION & MARKETING 92,902 92,902 - Police Department Police Officers (7)817,894 reduced to 2 233,684 Records Supervisor 78,844 - Body Worn Cameras 23,153 23,153 Active Shooter Kits 21,600 21,600 L3 Audio/Video for Interview Room 12,961 12,961 TOTAL POLICE DEPARTMENT 941,491 291,398 - Fire Department Logistics Officer 102,800 - Water Rescue Equipment 1,405 - Station 41 Signage 1,500 - TLAER Truck Paint 5,750 - Fire Prevention "Sparky" Costume 4,003 - Station Workout Equipment 2,190 - Turnout Gear Washer-Extractor & Dryer 17,500 17,500 Rapid Attack Monitors (R.A.M.)6,000 6,000 Powertech Workout System 9,000 9,000 Jacobs Ladder Cardio Machine 4,000 4,000 TOTAL FIRE DEPARTMENT 154,148 36,500 - Public Works Capital Projects Manager 120,826 120,826 Facilities Manager 142,427 - TOTAL PUBLIC WORKS DEPARTMENT 263,253 120,826 - Parks and Recreation Landscape Contracting of Some City Parks 25,000 - TOTAL PARKS & RECREATION DEPARTMENT 25,000 - - Community Development Planner I 59,472 - TOTAL COMMUNITY DEVELOPMENT 59,472 - - TOTAL M&O INITIATIVES 1,803,237 802,116 - Maintenance & Operating Initiatives Summary FY 2015 FY 2015 Budget 53 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts 237,000 General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 237,000 Salary/Benefits - Maintenance & Operating 237,000 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 210,000 218,400 227,136 236,221 Decreases Operating Costs - - - Additional Revenues - - - - Other - - - - Total Operating Impact 210,000 218,400 227,136 236,221 Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION BUDGET REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology Cloud Solution for City IT Services Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Notes: The computer hardware budget for the last four years has not contemplated server replacements, as a server lifespan is generally around five years. However, since only two of the city's servers are under three years old, a large hardware cost is anticipated over the next 2-3 years if a cloud solution is not implemented. Additionally, licensing for upgraded operating systems and office applications would need to be reviewed. Once a vendor is chosen and contracted, the cloud solution would take approximately 4-6 months to evaluate, design, and implement. Our normal operating costs would overlap with the non-recurring costs of implementation as well as the new recurring costs during this time, so the Decreased Operating Costs for the first year will be nominal. Once the migration is completed, we expect a significant percentage of our Current Operating Costs will be mitigated (see notes for fiscal impact and server refresh costs above). Brief Description of New Program/Service or Improvement of Existing Service Level: The Information Technology department has been understaffed since 2010. With greater demands for support than ever before, and new technologies emerging constantly, it is necessary to create a more dynamic, responsive technology infrastructure. Moving the city's IT infrastructure to the cloud will ease the daily support burden on the IT manager as well as provide more responsive disaster recovery, and more support expertise for major and minor operations alike. Additionally, having access to network resources in the cloud from any computer on the internet will allow all employees to be more productive, whether working from the office or from home. This will also free up the IT manager for more strategic projects. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Help desk support operations will be overseen by the IT manager. Monthly metrics will be based on the number of help desk tickets submitted and completed, turnaround time, and the quality of service. There will be a service level agreement in effect that defines expectations for the outsourcing vender(s)' responsibilities. There will also be regular meetings with the vendor to identify and remedy any performance issues that arise. Network monitoring and alerts will reduce response times in case of a server/network problem. The vendor will provide 24X7 support (remote and onsite when needed), and will have a broader base of technical expertise to draw from. The vendor will support our existing business applications. The vendor can increase or reduce services as the number of city employees fluctuates, providing a cost structure that scales to our needs. Disaster recovery downtime is almost completely eliminated as the city's network will no longer rely on IT hardware located in a single building. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Cloud services will be a re-occuring yearly budget item. The cost will be largely offset with the savings it creates in other budget areas. With a few exceptions, the city will no longer need to buy servers or desktop computers (laptops for Public Safety will still be purchased by the city, as well as specialized servers like Granicus and L-3, and network switching equipment). Certain maintenance contracts will no longer be needed, or reduced accordingly - Our offsite backup cost will be a fraction of its current cost. Message archiving, spam & virus filtering will no longer be needed in the city's M&O budget. VPN software and advanced authentication will no longer be needed. The electrical bill at city hall will decrease, as we will maintain minimal server room equipment, as well as smaller thin clients to replace desktop computers. Office and email licensing are also contained in the cloud services cost, eliminating the future cost of upgrades. Future backfill costs for the IT manager will be greatly reduced. FY 2015 Budget 54 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 63,000 Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts 1,722 General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 64,722 Salary/Benefits 63,000 Maintenance & Operating 1,722 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 65,520 68,141 70,866 73,701 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 65,520 68,141 70,866 73,701 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Info & Marketing Public Outreach Coordinator Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Build Relationships ACCOUNT DESCRIPTION BUDGET REQUEST Citizen Engagement Brief Description of New Program/Service or Improvement of Existing Service Level: We would like to go to market and hire a Public Outreach Coordinator. This person would be responsible for the assistance and execution of our existing festivals and event series, as well as growing our community event offerings to include a weekly Artisan Farmer’s Market (30 events total per year starting Spring 2015), two more Flicks and Food trucks events (May and early September, bringing the total to five) and a "Home Made" craft beer/local wine/artisan food and goods festival in late spring 2015. The applicant would also develop, with oversight of the director and manager, events at the renovated Bell Memorial Park and assist with future grand openings and/or events at new facilities as they come online. At events, the coordinator would be tasked with, among other jobs, conducting qualitative relationship and event surveys to improve department offerings. When not at events, this person would work closely with the Community Builder to engage volunteers, spearhead new resident outreach and manage various community groups as needed. The person would be tasked with continuing our mission of encouraging diverse perspectives and developing relationships with under-represented areas through distribution of the Newcomer's Guide, parks and recreation guides, event handouts and th itd t il What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Performance will be measured by relationship and event feedback metrics, launch of new events, attendance at existing events, number of volunteers gained and number of Newcomer's Guides distributed. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This would be a fulltime position that would need to be funded in future fiscal years. I would be asking for a starting salary of $45,000. Notes: FY 2015 Budget 55 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 19,142 Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 19,142 Salary/Benefits 19,142 Maintenance & Operating - Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 19,908 20,704 21,532 22,393 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 19,908 20,704 21,532 22,393 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Info & Marketing Communications Director Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: This is an upgrade to the existing position of Communications Manager. Moving the Manager into the Director role (and subsequently filling his former position) allows him to be instrumental in the installation of an ICMA-backed city-wide analytics tool from which management can come to data-driven decisions for service optimization online and in person. He will add to this data qualitative research functions (surveys at special events and online, relationship surveys) to maximize brand effectiveness. He can also focus more on executing the new Web site and migrating to online services to improve end-user experience. He will also explore new frontiers in community collaboration (including online and special event-based options) and foster strategic development of city partnerships and economic development. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Performance will be measured by relationship and event feedback, launch of new events, attendance at existing events, and existing communications department metrics, including social media feedback and web site statistics. The Director will push for more granular and complete metrics against which he can be measured, as well. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The fiscal impact would be associated with the increase salary and benefits costs. Notes: FY 2015 Budget 56 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 9,038 Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 9,038 Salary/Benefits 9,038 Maintenance & Operating - Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 9,400 9,776 10,167 10,573 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 9,400 9,776 10,167 10,573 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Info & Marketing Communications Manager Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: This is an upgrade to the existing position of Special Events & Project Manager. In this new role she would work with the Director to share existing public relations responsibilities, including: press releases; web site maintenance; social media curation and relationship building; photography and video services; and branding and design efforts. She would continue to manage and assist in existing and new special events, pursue city branding opportunities, increase the city's presence in the community and assist all departments in community relations efforts. She will also aide the economic development manager and Human Resources Director in outreach and employee enrichment. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Performance will be measured by relationship and event feedback, launch of new events, attendance at existing events, and existing communications department metrics, including social media feedback and web site statistics. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The fiscal impact would be associated with the increase salary and benefits costs. Notes: FY 2015 Budget 57 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 376,432 Removes/reduces a hazard: Professional Fees 4,200 Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications 31,192 Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts 12,054 General Supplies 14,805 Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms 17,500 Machinery/Equipment - Furniture/Fixtures - Other Equipment 361,711 TOTAL 817,894 Salary/Benefits 376,432 Maintenance & Operating 441,462 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 391,489 407,149 423,435 440,372 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 391,489 407,149 423,435 440,372 Notes: Brief Description of New Program/Service or Improvement of Existing Service Level: Hire an additional Seven (7) police officers. The addition of these positions will allow patrol staffing to increase to the level needed for adequate response to calls for service and proactive policiing activities. Secondly these positons will allow for the new staffing of a secure City Hall with the necessary relief factor. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION BUDGET REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Manpower (Police Officers) Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 58 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 75,622 Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel 700 Dues & Fees - Education & Training 300 Maintenance Contracts 1,722 General Supplies 500 Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 78,844 Salary/Benefits 75,622 Maintenance & Operating 3,222 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 78,647 81,793 85,064 88,467 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 78,647 81,793 85,064 88,467 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Records Supervisor Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Brief Description of New Program/Service or Improvement of Existing Service Level: Over the last several years the department has grown not only in activity and personnel, but also in responsibilities including fingerprinting for background investigations and court arrests, handling alarm registrations, false alarm tracking, and invoicing, coordinating and issuing taxi permits, etc. Currently two full time positions share these responsibilities, the records clerk and the Chief's administrative assistant. After completing a review of all the administrative tasks handled by these two positions, the need for a Records Supervisor became apparent. The agency's focus on adding personnel has been sworn officers and it is now time to add an administrative position. For additional information on the duties of the current two positions and how duties would be realligned with the new position see the attached document. I have placed this position in grade 30 of the City's current pay table with a range of $43,212 to $64,819. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Currently several taks fall behind including GCIC validations, expungements, warning entry, and false alarm invoicing. In addition, since the Chief's Administrative Assistant is handling these tasks she does not function in the capacity of an administrative assistant to the Chief thereby requiring the Chief to complete administrative duties. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Provide Responsible and Responsive Government Seek Innovative Funding Strategies ACCOUNT DESCRIPTION BUDGET REQUEST Notes: FY 2015 Budget 59 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees 5,400 Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies 7,600 Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment TOTAL 13,000 Salary/Benefits - Maintenance & Operating Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 1,216 1,265 1,315 1,368 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 1,216 1,265 1,315 1,368 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police POLICE 2 CITIZEN MODULE FOR OSSI Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: This module would complement our exsisting OSSI RMS. It would allow citizens to submit incident/crime reports online thus reducing the need for an officer to respond to and take a report. The software also has an option for allowing citizens to retrieve reports online by entering certain case specific information. Other features include options for citizens to help identify missing persons and to review reported arrests, incidents or accidents on a given day. This software is currently being used by Alpharetta, Johns Creek, and Sandy Springs. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: FY 2015 Budget 60 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment 14,960 Furniture/Fixtures - Other Equipment 8,193 TOTAL 23,153 Salary/Benefits - Maintenance & Operating Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 8,193 8,193 8,193 8,193 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 8,193 8,193 8,193 8,193 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police BODY WORN CAMERAS Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: The addition of Body Worn Cameras to all sworn personnel will serve two purposes. It will help to accurately document officer/citizen encounters providing additional evidence. Secondly the use of these cameras at other agencies has shown to reduce both use of force incidents and citizen complaints on officers. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Annual maintenance costs for software and storage capacity of $8,193. Notes: FY 2015 Budget 61 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment 21,600 Furniture/Fixtures - Other Equipment - TOTAL 21,600 Salary/Benefits - Maintenance & Operating Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police ACTIVE SHOOTER KITS Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: These kits would allow ever officer to have at their disposal extra ballsitic protection in the case of an active shooter or other critical incident. The kits are comprised of an outer vest, with level IV front and rear plates. These plates are capable of stopping high velocity rounds, which the normal vests are unabel to do. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: FY 2015 Budget 62 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts 5,950 General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment 7,011 TOTAL 12,961 Salary/Benefits - Maintenance & Operating 12,961 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: The agency currently uses L3 for the audio/video systems in the patrol vehicles. This requested system would allow audio and video recording in the new interview room in city hall through the same system. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Future year's maintenance fees will be covered in the current maintenance fee the agency pays to L3 for our total system. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police L3 Audio/Video for Interview Room Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 63 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 65,700 Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications 4,100 Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms 3,000 Machinery/Equipment Furniture/Fixtures - Other Equipment 30,000 TOTAL 102,800 Salary/Benefits 65,700 Maintenance & Operating 37,100 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 68,328 71,061 73,904 76,860 Decreases Operating Costs - - - - Additional Revenues - - - - Other 37,100 - - - Total Operating Impact 105,428 71,061 73,904 76,860 Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: The fire department is currently the only department in the City that has facilities to maintain. Our fire captains take on additional responsibility and complete minor repairs, trouble shooting problems, identify vendors and monitor repairs. Many times these captains are completing this work on their days off, without additional compensation. In addition to facility maintenance, these captains maintain inventories of EMS supplies, cleaning supplies, station supplies, uniforms, turn-out gear, fire hose, reserve SCBAs, apparatus maintenance and communications equipment. A full time logistics officer would handle these tasks as well as acquire quotes and develop contracts for long term support. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This position would greatly enhance the efficiency of the department by having someone available for logistical issues on a daily basis. This will allow our station captains to concentrate on ensuring that our field personnel are trained (ISO requires 192 hours annually plus specialized training for officers, EMTs and paramedics, etc.) , pre-fire plans completed (also and ISO requirement), and calls for service are met with the high expectations the department has established. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The initiative will have recurring personnel costs. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Logistics Officer Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 64 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment 1,300 Furniture/Fixtures - Other Equipment - TOTAL 1,300 Salary/Benefits - Maintenance & Operating 1,300 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: When the Milton Department of Public Safety initially started a rescue manikin was purchased for the purpose of realistic training and for our assessment processes. This manikin was a resourceful tool and it was used frequently for both purposes. However after six and half years of use it is in need of replacement. We would like to purchase a new manikin similar to the one originally purchased so that the Fire and Police departments can continue to use this valuable tool. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Continued realistic training and the continued use during fire and police assessment processes for new hires. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) No recurring costs are associated with this initiative Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Rescue Manikin Replacement Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 65 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M 1,405 Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 1,405 Salary/Benefits - Maintenance & Operating 1,405 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Dollar amount does not include any shipping costs. Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: Even with the limited number of lakes, ponds and rivers in the City, the Fire Department has limited resources to assist a person requiring assistance in the water. We are requesting the purchase of water rescue equipment in the form of life jackets, throw buoy and rope bags. This equipment would allow us to be better prepared in water rescues, and further protect our crews when working around water while improving the overall service to the community and the safety of our members. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Currently our only access to this type of equipment is through Alpharetta Engine 4, which is located out Old Milton Parkway. The location of this equipment in relation to the City of Milton would prove inadequate if needed. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This is a one time purchase with no ongoing budget impact. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Water Rescue/Safety Equipment Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 66 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M 1,500 Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 1,500 Salary/Benefits - Maintenance & Operating 1,500 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: The front (bay door) wall of Fire Station 41 is in need of signage. The Fulton County signage was removed when Milton took possession of the facility in 2007 and was never replaced. The theme used in the current "gateway" signage will be incorporated into the design. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This project will help our citizens and visitors identify the location as a Milton Fire Station. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This is a one time expense. No future budgetary impact anticipated. Notes: Jason Wright will be designing the signage. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Station 41 Signage Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 67 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M Facilities R & M - Vehicle R & M 680 Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 680 Salary/Benefits - Maintenance & Operating 680 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: The Fire Department has an enclosed utility trailer that was purchased and lettered for use as the TLAER unit. Following the donation of a new TLAER vehicle by Atlanta Gas Light the trailer has been idle. The trailer is now being repurposed to transport the new inflatable fire safety house and related accessories. This initiative would provide for removal of the TLAER graphics and replace them with non specific "City of Milton Fire-Rescue Department" graphics. These non specific graphics will allow for flexibility in the future use of the trailer. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This initiative helps maintain the professional appearance of our departmental resources. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This is a one time expense with no future budgetary impact. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Trailer Graphics Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 68 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M 5,750 Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 5,750 Salary/Benefits - Maintenance & Operating 5,750 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Promote the Equestrian Lifestyle ACCOUNT DESCRIPTION BUDGET REQUESTPromote and Retain the Equestrian Culture and Community Brief Description of New Program/Service or Improvement of Existing Service Level: Paint and graphics for the current apparatus being used for TLAER emergency responses. This vehicle was donated to the City by Atlanta Gas Light. The vehicle is a retired service truck and shows significant wear and tear on its original white paint. This initiative will bring the professional appearance of this vehicle in line with the rest of the emergency fleet. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Cleary marked emergency vehicles can improve their visibility to other motorist. This will allow for improved safety when responding to emergency calls. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This is a one time expenditure. No future budget impact is anticipated. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire TLAER Apparatus Paint Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 69 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training 4,003 Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 4,003 Salary/Benefits - Maintenance & Operating 4,003 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - This is the complete animated costume with carrying case. Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: With Fire Prevention and Life Safety programs expanding, new material is needed in the delivery of Fire Safety Education to school age kids. With the purchase of a Sparky the Fire Dog animated costume, this would provide another great tool for educating our school age children and offer an alternative for times when our Fire Safety Clowns are unavailable or time constraints do not allow there use. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Performance can be gauged through the number of school age children attending presentations annually. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This is a one time purchase with no associated operating costs outside of routine dry cleaning. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Fire Prevention "Sparky" Costume Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 70 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment $2,190 Furniture/Fixtures - Other Equipment - TOTAL 2,190 Salary/Benefits - Maintenance & Operating 2,190 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Adjustable Dumbbells - 350.00 x 3 = $1,050.00 Dumbbell Stands - $150.00 x 3 = $450.00 Adjustable Utility Bench - $230.00 x 3 = $690.00 Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: While being able to provide the best possible emergency services to the citizens and visitors of Milton is a top priority, it is also important to remember that our most important assets in providing that service are our firefighters! Firefighting is strenuous physical work and places considerable strain on the body. It also involves high levels of emotional stress. In order to meet the unique physical demands of firefighting and to perform firefighting in a safe manner, firefighters must be physically fit. We want our firefighters to bring the best of themselves to their jobs every day. Encouraging our firefighters to embrace fitness as a lifestyle choice pays off in numerous ways! What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Improved performance during daily duties and during emergency operations. Improved results on yearly physical assessments. Reduced injuries and illnesses. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) There will be no recurring costs associated with this initiative. Notes: This will allow variable strength training exercises to be performed using minimal space at each station CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Station Workout Equipment Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 71 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment $17,500 Furniture/Fixtures - Other Equipment - TOTAL 17,500 Salary/Benefits - Maintenance & Operating 17,500 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs 1,500 1,600 1,700 1,800 Additional Revenues - - - - Other - - - - Total Operating Impact 1,500 1,600 1,700 1,800 Ready Rack PPE Dryer $8500.00 Washer-Extractor $9,000.00 Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: We currently contract out the cleaning of our turnout gear because we have no way to comply with national standards regarding safe and proper cleaning. Fire contaminants can expose firefighters to cancer-causing carcinogens and eventually weaken the gear meant to protect them. Blood and body fluids can further expose them to deadly diseases. That’s why NFPA recommends washing soiled turnout gear immediately after exposure to fire or body fluids. NFPA also warns against cleaning gear in homes or public laundries to avoid cross-contamination. Washer- Extractors properly clean turnout gear – removing contaminants and biohazards while preserving fabric integrity also proper drying preserves fabric integrity. With an on-premises laundry, soiled gear can be handled immediately, right on location -- minimizing contact with firefighters and others around them. On-premises laundering can also greatly reduce operating costs. It can produce clean clothing at a fraction of the cost of specialized gear cleaning services. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Improved health & safety of firefighters, quick turnaround time and cost savings due to not having to contract out to a specialized gear cleaning service. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The routine maintenance of turn-out gear averages $100 per set. The Department estimates a savings in cleaning costs for FY 2015 to be $1,500 if this initiative is approved. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Firefighter Turnout Gear Washer-Extractor & Dryer Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 72 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment 6,000 Furniture/Fixtures - Other Equipment - TOTAL 6,000 Salary/Benefits - Maintenance & Operating 6,000 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: Add a rapid attack monitor (R.A.M) to each engine. (The department currently owns one RAM which is carried on Truck 1.) The RAM is easily deployed by one firefighter and can deliver water at a rate of 500 gallons per minute. A traditional large diameter nozzle requires two firefighters to deploy and delivers only 250 gallons per minute. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This initiative will provide improved efficiency and increased capability in delivering water on the fire ground. These nozzles are safer for the firefighters because they are easier to deploy and can be placed in operation as an unmanned appliance. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This is a one time expenditure. With the exception of possible breakage/repairs there is no ongoing expense for future years. Notes 3 @ $2000.00 each. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Rapid Attack Monitors (R.A.M.) Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 73 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment $9,000 Furniture/Fixtures - Other Equipment - TOTAL 9,000 Salary/Benefits - Maintenance & Operating Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Powertech Workbench Multi System (WB-MS13-B) - 2500.00 x 3 = $7,500 Weight Set - 500.00 x 3 = $1,500 Total - $9,000 Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: While being able to provide the best possible emergency services to the citizens and visitors of Milton is a top priority, it is also important to remember that our most important assets in providing that service are our firefighters! Firefighting is strenuous physical work and places considerable strain on the body. It also involves high levels of emotional stress. In order to meet the unique physical demands of firefighting and to perform firefighting in a safe manner, firefighters must be physically fit. We want our firefighters to bring the best of themselves to their jobs every day. Encouraging our firefighters to embrace fitness as a lifestyle choice pays off in numerous ways! What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Improved performance during daily duties and during emergency operations. Improved results on yearly physical assessments. Reduced injuries and illnesses. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) There will be no recurring costs associated with this initiative. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Powertech Workbench Multi Workout System & Weight Set Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 74 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment $4,000 Furniture/Fixtures - Other Equipment - TOTAL 4,000 Salary/Benefits - Maintenance & Operating 4,000 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - The FBI, Army Rangers and Navy Seals are already using Jacobs Ladder to improve their strength and conditioning programs. Jacobs Ladder is ideal for military, fire and police training. With the innovative design of Jacobs Ladder, stress is taken off the lower back, which enables an intense aerobic or anaerobic workout that simulates actual challenges that military, fire and policemen face everyday. The Jacobs Ladder mimics firefighters ascending and descending aerial and ground ladders therefore this would condition firefighters for those daily tasks in a safe and effective manner. Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: While being able to provide the best possible emergency services to the citizens and visitors of Milton is a top priority, it is also important to remember that our most important assets in providing that service are our firefighters. Firefighting is strenuous physical work and places considerable strain on the body. It also involves high levels of emotional stress. In order to meet the unique physical demands of firefighting and to perform firefighting in a safe manner, firefighters must be physically fit. We want our firefighters to bring the best of themselves to their jobs every day. Encouraging our firefighters to embrace fitness as a lifestyle choice pays off in numerous ways. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Improved performance during daily duties and during emergency operations. Improved results on yearly physical assessments. Reduced injuries and illnesses. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) There will be no recurring costs associated with this initiative. Notes: The Jacobs Ladder cardio machine would be placed at station 43 and all crews would have the ability to rotate and use the system. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Jacobs Ladder Cardio Machine Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 75 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 67,599 Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications 3,530 Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts 1,722 General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel 1,875 Food/Meals - Books/Periodicals - Uniforms 600 Machinery/Equipment 1,000 Furniture/Fixtures 5,000 Other Equipment 39,500 TOTAL 120,826 Salary/Benefits 67,599 Maintenance & Operating 53,227 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 70,303 73,115 76,040 79,081 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 70,303 73,115 76,040 79,081 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Capital Projects Manager Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: This is an upgrade to an existing position to be responsible for the management of capital improvement construction projects. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This position would allow the Public Works department to increase the number of capital projects in process and improve project delivery. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The fiscal impact would be associated with the increase salary and benefits costs. Notes: FY 2015 Budget 76 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 98,000 Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications 930 Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts 1,722 General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel 1,875 Food/Meals - Books/Periodicals - Uniforms 400 Machinery/Equipment 1,000 Furniture/Fixtures 3,500 Other Equipment 35,000 TOTAL 142,427 Salary/Benefits 98,000 Maintenance & Operating 44,427 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 101,920 105,997 110,237 114,646 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 101,920 105,997 110,237 114,646 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Facilities Manager Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: This new employee would be responsible for the maintenance of new and existing facilities What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: FY 2015 Budget 77 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 63,000 Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications 3,530 Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts 1,722 General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel 1,875 Food/Meals - Books/Periodicals - Uniforms 600 Machinery/Equipment 1,000 Furniture/Fixtures 5,000 Other Equipment 39,500 TOTAL 116,227 Salary/Benefits 63,000 Maintenance & Operating 53,227 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 65,520 68,141 70,866 73,701 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 65,520 68,141 70,866 73,701 Notes: Brief Description of New Program/Service or Improvement of Existing Service Level: This new employee would be responsible for the management of field crews What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION BUDGET REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Field Maintenance Supervisor Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 78 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity 80,000 Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 80,000 Salary/Benefits - Maintenance & Operating 80,000 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 4,200 4,368 4,543 4,724 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 4,200 4,368 4,543 4,724 Notes: Brief Description of New Program/Service or Improvement of Existing Service Level: Provide pedestrian street lights along Green Road to extend the existing Crabapple area lighting style to the end of the Crabapple district. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION BUDGET REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Green Road Pedestrian Lighting Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 79 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M 25,000 Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts General Supplies Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 25,000 Salary/Benefits - Maintenance & Operating 25,000 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Notes: Brief Description of New Program/Service or Improvement of Existing Service Level: The City of Milton has built a new park in Freedon Park, we will be rebuilding the community center in Crabapple and we have also worked to improve the Bethwell Community Center. The Optec contract doesn't provide the level of service that we need to properly maintain these areas. This is more than a cut the grass, edge the sidewalk and empty the trash operation. We need a landscape company that can handle the weeding and the plantings that make these areas beautiful, in addition to the other maintenance. Optec has proved this year that they cannot do this. We need a landscape contractor for a year until we are able to re-bid the entire parks services contract next year when Bell Memorial Park is completed. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) The best measurement of success will be maintaining the beauty of Freedom Park, the Bethwell Community Center and the Crabapple Community Center. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Carter has indicated that when the re-built Bell Memorial Park project comes online, the time will be appropriate to re-bid the entire Parks Maintenance agreement. This land scape work would be rolled into that contract and become part of a larger scope of work. assuming that plan, than this is a one-time initiative. Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION BUDGET REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Parks & Recreation Landscape Contracting of some City Parks Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 80 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 56,000 Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees 250 Education & Training - Maintenance Contracts 1,722 General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment 1,500 Furniture/Fixtures - Other Equipment - TOTAL 59,472 Salary/Benefits 56,000 Maintenance & Operating 3,472 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 58,240 60,570 62,992 65,512 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 58,240 60,570 62,992 65,512 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development New Position: Planner I Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Brief Description of New Program/Service or Improvement of Existing Service Level: The Community Development Department needs the addition of a full-time Planner with one to three years of experience to assist with the processing of re-zoning, BZA, and DRB applications as well as plan review, C.O. sign-offs and document management. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) We will use a time tracking measurement in terms of processing applications and plan reviews with a goal of attaining a shorter processing time. We will also track pages scanned and file folders that are cleaned out an/or up-dated as a performance measurement for document management. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This will be a re-occurring expenditure. Provide Responsible and Responsive Government Engage in Proactive Planning ACCOUNT DESCRIPTION BUDGET REQUEST Notes: FY 2015 Budget 81 M&O Initiatives Special Revenue Funds FY 2015 Budget 82 Special Revenue Funds Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved MILTON ROUNDUP VENDOR FEE 1,034 570 - - - - EARTH DAY VENDOR FEE 1,270 1,350 1,300 500 500 - INTEREST REVENUE 67 30 40 - - - MILTON ROUNDUP SPONSOR 3,000 16,881 7,500 8,500 8,500 - EARTH DAY SPONSOR 1,750 4,500 4,000 3,500 3,500 - CONCERT SPONSOR - - 500 12,000 12,000 - MAYOR'S RUN SPONSOR - 2,250 2,000 500 500 - ARTISAN FARMER'S MARKET SPONSOR - - - 18,300 18,300 - SPRING ARTISANAL CRAFT BEER & WINE FESTIVAL - - - 35,000 35,000 - DONATIONS/BETTER WORLD BOOKS 135 - - - - - OTHER MISC REVENUE / T-SHIRT SALES 169 - - - - - OTHER MISC REVENUE / MAYOR'S RUN 2,229 1,590 1,500 450 450 - MILTON ROUNDUP FOOD SALES - 642 - - - - HOTEL/MOTEL TAX FUND 42,000 40,997 35,000 40,000 40,000 - Total Revenues 51,654 68,811 51,840 118,750 118,750 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved SALARIES & WAGES/REGULAR EMPLOYEES 18,001 - - - - - SALARIES & WAGES/OVERTIME 14 - - - - - EMPLOYEE BENEFITS / 401A (SS MATCH)675 - - - - - EMPLOYEE BENEFITS / FICA MEDICARE 380 - - - - - PROFESSIONAL FEES 20,923 25,266 29,000 50,800 50,800 - RENTAL EQUIPMENT & VEHICLES 10,069 16,817 16,100 36,150 36,150 - ADVERTISING 12,494 14,903 11,795 18,600 18,600 - PRINTING 3,129 5,835 4,400 7,950 7,950 - GENERAL SUPPLIES 7,585 4,000 2,300 6,575 6,575 - FOOD/MEALS 951 2,128 1,500 3,250 3,250 - OTHER EQUIPMENT 1,520 438 - 500 500 - Special Events Fund Total 75,742 69,388 65,095 123,825 123,825 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES (24,088) (577) (13,255) (5,075) (5,075) - BEGINNING FUND BALANCE 62,563 38,475 37,898 18,782 18,782 18,782 ENDING FUND BALANCE 38,475 37,898 24,643 13,707 13,707 18,782 Special Events Fund FY 2013 Actuals FY 2013 Actuals Expenditure Summary Revenues FY 2015 FY 2015 FY14 Amended Budget FY14 Amended Budget FY 2015 Budget 83 Special Events Fund Special Events Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES - 600 - - - - RENTAL EQUIPMENT & VEHICLES - - - - - - ADVERTISING 4,486 - - - - - PRINTING 519 679 - - - - GENERAL SUPPLIES - 109 - - - - FOOD/MEALS - - - - - - OTHER EQUIPMENT 800 - - - - - Crabapple Antique & Art Festival Total 5,804 1,388 - - - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES 10,183 14,660 14,700 7,500 7,500 - RENTAL EQUIPMENT & VEHICLES 2,508 1,143 7,500 10,000 10,000 - ADVERTISING 1,259 7,719 4,000 4,500 4,500 - PRINTING 1,262 1,794 1,500 2,000 2,000 - GENERAL SUPPLIES 5,485 559 300 1,000 1,000 - FOOD/MEALS 115 709 - 500 500 - OTHER EQUIPMENT 720 438 - - - - Crabapple Fest Total 21,531 27,023 28,000 25,500 25,500 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES - - - - - - RENTAL EQUIPMENT & VEHICLES - - - - - - ADVERTISING 356 412 830 2,000 2,000 - PRINTING - - - - - - GENERAL SUPPLIES - - - - - - FOOD/MEALS - - - - - - OTHER EQUIPMENT - - - - - - Veteran's Day Total 356 412 830 2,000 2,000 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES 700 1,007 1,000 700 700 - RENTAL EQUIPMENT & VEHICLES 2,094 2,205 2,225 2,225 2,225 - ADVERTISING 757 613 800 800 800 - PRINTING 336 - 150 - - - GENERAL SUPPLIES 18 - - - - - FOOD/MEALS - - - - - - OTHER EQUIPMENT - - - - - - Tree Lighting Total 3,905 3,825 4,175 3,725 3,725 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES 1,350 1,820 1,900 1,200 1,200 - RENTAL EQUIPMENT & VEHICLES - 1,025 1,100 2,500 2,500 - ADVERTISING 421 1,135 1,200 1,800 1,800 - PRINTING - - - - - - GENERAL SUPPLIES 780 1,079 500 500 500 - FOOD/MEALS - - - - - - OTHER EQUIPMENT - - - - - - Christmas in Crabapple Total 2,551 5,059 4,700 6,000 6,000 - Tree Lighting Veteran's Day Crabapple Fest (formerly Milton Roundup) Crabapple Antique & Art Festival (combined with Crabapple Fest) FY 2013 Actuals FY 2013 Actuals FY 2013 Actuals FY 2015 FY 2015 FY 2015 FY14 Amended Budget FY14 Amended Budget FY14 Amended Budget FY 2015 FY 2015 FY 2013 Actuals FY 2013 Actuals Christmas in Crabapple FY14 Amended Budget FY14 Amended Budget FY 2015 Budget 84 Special Events Fund Special Events Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES 4,156 1,424 3,500 3,500 3,500 - RENTAL EQUIPMENT & VEHICLES 1,429 2,698 1,750 1,750 1,750 - ADVERTISING 578 960 600 850 850 - PRINTING 20 1,096 500 500 500 - GENERAL SUPPLIES 1,087 1,148 500 250 250 - FOOD/MEALS 462 439 200 200 200 - OTHER EQUIPMENT - - - - - - Earth Day Total 7,731 7,764 7,050 7,050 7,050 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES 750 1,640 3,400 3,400 3,400 - RENTAL EQUIPMENT & VEHICLES 2,158 2,204 2,225 2,225 2,225 - ADVERTISING 2,248 1,908 2,200 2,200 2,200 - PRINTING 505 953 450 450 450 - GENERAL SUPPLIES 198 300 225 225 225 - FOOD/MEALS 375 218 250 250 250 - OTHER EQUIPMENT - - - - - - Memorial Day Total 6,234 7,222 8,750 8,750 8,750 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES - - - - - - RENTAL EQUIPMENT & VEHICLES - 237 250 250 250 - ADVERTISING - - - - - - PRINTING - - - - - - GENERAL SUPPLIES - 404 500 600 600 - FOOD/MEALS - 749 1,000 1,500 1,500 - OTHER EQUIPMENT - - - - - - Volunteer Appreciation Total - 1,390 1,750 2,350 2,350 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES - 515 1,500 7,000 7,000 - RENTAL EQUIPMENT & VEHICLES 1,194 7,305 1,050 2,200 2,200 - ADVERTISING - 1,265 1,265 750 750 - PRINTING - 252 600 800 800 - GENERAL SUPPLIES 16 204 275 1,000 1,000 - FOOD/MEALS - - - 250 250 - OTHER EQUIPMENT - - - - - - Concerts Total 1,211 9,541 4,690 12,000 12,000 - FY 2013 Actuals FY 2015 FY 2015 FY14 Amended Budget FY 2015 Earth Day Summer Series Volunteer Appreciation Memorial Day FY 2015 FY 2013 Actuals FY 2013 Actuals FY 2013 Actuals FY14 Amended Budget FY14 Amended Budget FY14 Amended Budget FY 2015 Budget 85 Special Events Fund Special Events Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES 3,784 2,944 3,000 500 500 - RENTAL EQUIPMENT & VEHICLES - - - - - - ADVERTISING 1,279 892 900 900 900 - PRINTING 488 1,062 1,200 1,200 1,200 - GENERAL SUPPLIES - - - - - - FOOD/MEALS - 13 50 50 50 - OTHER EQUIPMENT - - - 500 500 - Mayor's Run Total 5,551 4,911 5,150 3,150 3,150 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved SALARIES & WAGES/REGULAR EMPLOYEES 18,001 - - - - - SALARIES & WAGES/OVERTIME 14 - - - - - EMPLOYEE BENEFITS / 401A (SS MATCH)675 - - - - - EMPLOYEE BENEFITS / FICA MEDICARE 380 - - - - - UNEMPLOYMENT INSURANCE - - - - - - WORKER'S COMPENSATION - - - - - - PROFESSIONAL FEES - 656 - - - - RENTAL EQUIPMENT & VEHICLES 687 - - - - - COMMUNICATIONS (air card)- - - - - - ADVERTISING 1,110 - - - - - PRINTING - - - - - - GENERAL SUPPLIES - 198 - - - - FOOD/MEALS - - - - - - OTHER EQUIPMENT - - - - - - Other Events Total 20,867 854 - - - - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES 15,000 15,000 - RENTAL EQUIPMENT & VEHICLES - - - ADVERTISING 1,800 1,800 - PRINTING - - - GENERAL SUPPLIES 1,500 1,500 - FOOD/MEALS - - - OTHER EQUIPMENT - - - Farmer's Market Total 18,300 18,300 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES 12,000 12,000 - RENTAL EQUIPMENT & VEHICLES 15,000 15,000 - ADVERTISING 3,000 3,000 - PRINTING 3,000 3,000 - GENERAL SUPPLIES 1,500 1,500 - FOOD/MEALS 500 500 - OTHER EQUIPMENT - - - Farmer's Market Total 35,000 35,000 - FY 2013 Actuals FY 2015 FY14 Amended Budget Other Events Mayor's Run FY14 Amended Budget FY14 Amended Budget FY14 Amended Budget Artisan Farmer's Market FY 2013 Actuals FY 2015 Spring Artisanal Craft Beer & Wine Fest FY 2013 Actuals FY 2015 FY 2015 FY 2013 Actuals FY 2015 Budget 86 Special Events Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved CASH CONFISCATIONS/STATE FUNDS - - - - - - CASH CONFISCATIONS/US MARSHALS 16,819 - - - - - CASH CONFISCATIONS/HIDTA - 46,773 - - - - INTEREST REVENUE/STATE FUNDS 54 36 - - - - INTEREST REVENUE/FEDERAL FUNDS 22 26 - - - - REALIZED GAIN ON INV/STATE FUNDS - - - - - - Total Revenues 16,895 46,835 - - - - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved EDUCATION & TRAINING STATE FUNDS 2,906 600 1,000 4,000 4,000 - FEDERAL FUNDS 520 - 1,000 7,000 7,000 - Total: Education & Training 3,426 600 2,000 11,000 11,000 - MAINTENANCE CONTRACTS STATE FUNDS 1,746 - - 1,000 1,000 - FEDERAL FUNDS - - - 5,000 5,000 - Total: Maintenance Contracts 1,746 - - 6,000 6,000 - GENERAL SUPPLIES STATE FUNDS 2,592 148 3,000 3,000 3,000 - FEDERAL FUNDS - - 3,000 3,000 3,000 - Total: General Supplies 2,592 148 6,000 6,000 6,000 - OTHER EQUIPMENT STATE FUNDS 700 9,577 5,000 5,000 5,000 - FEDERAL FUNDS 2,128 - 5,000 5,000 5,000 - Total: Other Equipment 2,828 9,577 10,000 10,000 10,000 - CAMERAS STATE FUNDS 6,493 86 - - - - Total: Cameras 6,493 86 - - - - Total Expenditures 17,085 10,411 18,000 33,000 33,000 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES (STATE FUNDS)(14,383) (10,375) (9,000) (13,000) (13,000) - BEGINNING FUND BALANCE (STATE FUNDS)84,991 70,608 60,233 56,229 56,229 56,229 ENDING FUND BALANCE (STATE FUNDS)70,608 60,233 51,233 43,229 43,229 56,229 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (FEDERAL FUNDS)14,194 46,799 (9,000) (20,000) (20,000) - BEGINNING FUND BALANCE (FEDERAL FUNDS)4,278 18,472 65,271 76,803 76,803 76,803 ENDING FUND BALANCE (FEDERAL FUNDS)18,472 65,271 56,271 56,803 56,803 76,803 FY 2013 Actuals FY 2013 Actuals Expenditures Confiscated Assets Fund Revenues FY 2015 FY 2015 FY14 Amended Budget FY14 Amended Budget FY 2015 Budget 87 Confiscated Assets Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved E-911 CHARGES 818,459 865,864 800,000 800,000 800,000 - INTEREST REVENUE 763 507 200 175 175 - Total Revenue 819,222 866,371 800,200 800,175 800,175 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved COMMUNICATIONS 19,924 17,171 21,000 21,000 21,000 - MAINTENANCE CONTRACTS 613,420 871,105 1,096,262 800,000 800,000 - TO CAPITAL PROJECTS FUND - - - 400,000 400,000 - Total Expenditures 633,344 888,275 1,117,262 1,221,000 1,221,000 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES 185,878 (21,905) (317,062) (420,825) (420,825) - BEGINNING FUND BALANCE 604,821 790,699 768,794 481,730 481,730 481,730 ENDING FUND BALANCE 790,699 768,794 451,732 60,905 60,905 481,730 FY 2013 Actuals FY 2013 Actuals Expenditures Revenues E-911 Fund FY 2015 FY 2015 FY14 Amended Budget FY14 Amended Budget FY 2015 Budget 88 E-911 Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved HOTEL/MOTEL EXCISE TAX 54,688 60,997 55,000 60,000 60,000 - Total Revenue 54,688 60,997 55,000 60,000 60,000 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved OPERATING TRANSFER OUT TO GENERAL FUND 12,688 20,000 20,000 20,000 20,000 - OPERATING TRANSFER OUT TO SPECIAL EVENTS FUND 42,000 40,997 35,000 40,000 40,000 - Total Expenditures 54,688 60,997 55,000 60,000 60,000 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - - - - BEGINNING FUND BALANCE - - - - - - ENDING FUND BALANCE - - - - - - FY 2013 Actuals FY 2013 Actuals Expenditures Revenues Hotel/Motel Tax Fund FY 2015 FY 2015 FY14 Amended Budget FY14 Amended Budget FY 2015 Budget 89 Hotel/Motel Tax Fund Capital Improvement Program FY 2015 Budget 90 Capital Improvement Program Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved INFRASTRUCTURE MAINTENANCE FEES 66,445 77,180 65,000 70,000 70,000 - SIDEWALK REPLACEMENT - - - - - - CRABAPPLE PAVING FUND 10,500 4,200 - - - - TRAFFIC CALMING - 5,800 - - - - TREE RECOMPENSE 3,500 20,600 - - - - LANDFILL USE FEES 84,573 92,727 80,000 90,000 90,000 - HYA FEES 7,363 - - - - - INTEREST REVENUE 7,763 2,867 3,000 1,700 1,700 - INSURANCE PROCEEDS/PUBLIC SAFETY - 10,154 - - - - OTHER MISC REV/ATLANTA HIDTA STIPEND 1,500 - - - - - OPERATING TRANSFER IN FROM GENERAL FUND 4,577,670 6,075,090 4,915,793 6,400,458 3,622,360 - OPERATING TRANSFER IN FROM CAPITAL GRANT FUND 90,000 - - - - - OPERATING TRANSFER IN FROM E-911 FUND - - - 400,000 400,000 PROCEEDS OF SALE OF ASSETS - 13,414 - - - - Total Revenue 4,849,314 6,302,032 5,063,793 6,962,158 4,184,060 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Mayor & Council LAND ACQUISITION - - - - - - BUILDINGS/FUTURE CITY FACILITIES 330,584 42,102 36,070 - - - Mayor & Council Total 330,584 42,102 36,070 - - - General Admin VEHICLES / REPLACEMENT RESERVE - - 50,000 - - - General Admin Total - - 50,000 - - - Information Technology PROFESSIONAL FEES - - COMPUTER REFRESH 49,266 - - - - - Information Technology Total 49,266 - - - - - Police PUBLIC SAFETY COMMUNICATIONS 1,830 35,908 2,162,262 (100,000) (100,000) - VEHICLES / REPLACEMENT RESERVE 276,468 232,517 402,626 150,000 150,000 - COMPUTER / SOFTWARE - - - - - - AUTOMATED LICENSE PLATE READERS - - 39,917 - - - Police Total 278,298 268,425 2,604,805 50,000 50,000 - Fire STATION 43 PARKING LOT REPAIR 24,094 25,938 50,974 30,000 30,000 - VEHICLE REPLACEMENT RESERVE 35,586 54,501 1,128,566 500,000 500,000 - ADVANCED LIFE SUPPORT EQUIP 2,032 - - - - - AED UNITS 32,914 2,648 16,430 29,788 29,788 - MASS NOTIFICATION SIRENS - - 300,000 - - - SCBA CASCADE TRAILER - - - - - - FIRE SAFETY HOUSE - - 16,000 - - - STATION 41 GENERATOR REPLACEMENT 30,000 30,000 STATION 42 ROOF REPAIR 10,000 10,000 LIVE FIRE TRAINING FACILITY 75,000 75,000 FUEL MANAGEMENT SYSTEM 33,000 33,000 Fire Total 94,626 83,087 1,511,970 707,788 707,788 - Revenues Capital Projects Fund FY 2013 Actuals FY 2013 Actuals Expenditures FY 2015 FY 2015 FY14 Amended Budget FY14 Amended Budget FY 2015 Budget 91 Capital Projects Fund Capital Projects Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Public Works CONSTRUCTION INSPECTORS - - 99,912 - - - GRAVEL ROADS MAINTENANCE 89,383 61,766 249,074 40,000 40,000 - STORMWATER MAINTENANCE 157,459 27,197 455,899 74,000 74,000 - NPDES PERMIT COMPLIANCE 67,599 51,020 414,480 (100,000) (100,000) - PAVEMENT MANAGEMENT 705,469 1,938,805 3,331,148 1,700,000 1,700,000 - PAVEMENT MGMT/CRABAPPLE PAVING FUND - - 21,000 - - - STORAGE BUILDING & YARD CONSTRUCTION 9,988 19,000 56,177 150,000 150,000 - INFRASTRUCTURE / TRAFFIC CALMING 7,410 10,156 38,234 - - - INFRASTRUCTURE / RESTRIPING 61,722 82,595 137,219 (30,000) (30,000) - CAMBRIDGE SCHOOL ZONE EQUIP - 27,500 - - - - REPLACE SCHOOL ZONE FLASHERS - 526 102,474 - - - INFRASTRUCTURE / EDGE OF PAVEMENT - - 50,000 - - - INFRASTRUCTURE / BRIDGE REPLACEMENT 569,142 283,317 261,172 150,000 150,000 - INFRASTRUCTURE / SIDEWALKS 14,353 25,102 557,770 - - - BETHANY@COGBURN RD INTERSECTION IMPROVMTS 419,628 9,327 102,664 (102,607) (102,607) - HOPEWELL/FRANCIS/COGBURN INTERSECTION 20,259 54,646 835,874 - - - HOPEWELL @ BIRMINGHAM INTERSECTION IMPROVMTS 34,913 54,705 720,383 675,000 675,000 - INTERSECTION/HOPEWELL @ BETHANY BND/BETHANY WAY - 42,917 132,083 120,000 120,000 - INTERSECTION/FREEMANVILLE @ PROVIDENCE & B'HAM - - 75,000 75,000 75,000 - VEHICLES / NEW VEHICLES - - 40,678 10,000 10,000 - TRANSPORTATION MASTER PLAN UPDATE - - - 225,000 225,000 - MCGINNIS FERRY INTERCHANGE - - - 50,000 50,000 - ASSET MANAGEMENT SOFTWARE - - - 60,000 60,000 - INFRASTRUCTURE/CRABAPPLE NE CONNECTOR - - - 50,000 50,000 - INTERSECTION/WEBB RD TURN LANES - - - 185,000 185,000 - GREEN RD PEDESTRIAN LIGHTING - - - 80,000 80,000 - Public Works Total 2,157,325 2,688,579 7,681,241 3,411,393 3,411,393 - Parks & Recreation PROF FEEES/PARKS & REC 15 YEAR COMP PLAN 430 - 24,570 (24,570) (24,570) - PROF FEES/SIGN PROGRAM - 1,795 13,205 (5,605) (5,605) - PROF FEES/B'HAM PARK MASTER PLAN 24,963 - - - - - FACILITY R&M/BETHWELL HOUSE RENOVATIONS 4,200 - - - - - RENTAL LAND & BUILDINGS/FCBOE LEASE 214,580 - - - - - SITES / PARK LAND ACQUISTION 379,473 950,350 - - - - SITE IMPROVEMENT/CRABAPPLE CROSSING PARTNERSHIP 153,373 26,979 - - - - HOPEWELL HOUSE RENOVATIONS - 31,850 627,150 97,400 97,400 - PARK & TRAIL EXPANSION 3,360 87,353 1,081,365 (701,041) (701,041) - TRAIL PLAN UPDATE 15,000 - - - - - INFRASTRUCTURE / BELL PARK 10,769 - - - - - BROADWELL PARK PAVILION - - - 530,000 530,000 - NORTHWESTERN MIDDLE IGA FIELDS - - - 25,000 25,000 UTILITY VEHICLE - - - 17,000 17,000 PROVIDENCE PARK - - - 61,816 61,816 Parks & Recreation Total 806,149 1,098,328 1,746,290 - - - FY 2013 Actuals Expenditures FY 2015 FY14 Amended Budget FY 2015 Budget 92 Capital Projects Fund Capital Projects Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Community Development PROF FEES/HWY 9 MASTER PLAN - - PROF FEES/TDR FEASIBILITY STUDY 29,389 11,180 9,083 - - - ARCHITECTURAL CODE 33,466 1,081 - - - - FORM BASED CODE/TDR ORDINANCE 580 25,370 2,850 - - - GATEWAY SIGNAGE & HISTORIC MARKERS - - 67,810 - - - SITE IMPROVEMENT/TREE RECOMPENSE - 2,075 34,205 - - - Community Development Total 63,436 39,705 113,948 - - - Unallocated CONTINGENCY - - 125,216 - - - Unallocated Total - - 125,216 - - - Total Expenditures 3,779,684 4,220,227 13,819,540 4,169,181 4,169,181 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES 1,069,630 2,081,805 (8,755,747) 2,792,977 14,879 - BEGINNING FUND BALANCE 5,809,267 6,878,897 8,960,703 204,956 204,956 204,956 ENDING FUND BALANCE 6,878,897 8,960,703 204,956 2,997,933 219,835 204,956 FY14 Amended Budget FY 2015 Expenditures FY 2013 Actuals FY 2015 Budget 93 Capital Projects Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FED GOV GRANT/CAPITAL/IND/GDOT CRABAPPLE STREETSCAPE - - 500,000 - - - FED GOV GRANT/CAPITAL/IND/GDOT TAP (BIG CREEK)- - 200,000 - - - STATE GOV GRANT/LMIG FUNDS - 455,372 275,873 - - - STATE GOV GRANT/GDOT HPP FUNDS 135,418 296,269 7,262,878 (1,688,464) (1,688,464) - STATE GOV GRANT/LCI FUNDS 100,000 - - - - - STATE GOV GRANT/GA URBAN FORESTRY GRANT - 20,000 - - - - STATE GOV GRANT/MARTA GRANT 143,971 - 177,355 - - - STATE GOV GRANT/SR 9 @ BETHANY BND - - 60,000 - - - STATE GOV GRANT/GDOT LANDSCAPE - - 4,062 - - - LOCL GOV GRANT/ALPHARETTA & NORTH FULTON CID - - 30,000 - - - INTEREST REVENUE 1,840 989 800 - - - OPERATING TRANSFER IN FROM GENERAL FUND 727,128 529,291 20,000 600,180 600,180 - Total Revenue 1,112,366 1,301,921 8,530,968 (1,088,284) (1,088,284) - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Public Works STORMWATER MAINTENANCE 4,008 - - - - - PAVEMENT MANAGEMENT - 206,561 275,873 - - - INFRASTRUCTURE / BHAM @ PROVIDENCE 56,391 1,201,768 3,133,300 - - - INFRASTRUCTURE/ARNOLDMILL@NEW PROVIDENCE 63,440 377,703 1,937,791 (1,937,791) (1,937,791) - INFRASTRUCTURE/CRABAPPLE @ B'HAM 155,915 136,465 2,576,664 736,990 736,990 - INFRASTRUCTURE/MARTA 132,197 9,650 167,705 - - - INFRASTRUCTURE/CRABAPPLE STREETSCAPE - - 625,000 128,500 128,500 - INFRASTRUCTURE/DEERFIELD@MORRIS - 183,098 166,902 (15,983) (15,983) - INFRASTRUCTURE/SR 9@BETHANY BEND - - 75,000 - - - INFRASTRUCTURE/TRAIL CONN TO BIG CREEK GREENWAY - - 250,000 - - - Public Works Total 411,952 2,115,245 9,208,235 (1,088,284) (1,088,284) - Community Development PROFESSIONAL FEES/LIVEABLE CENTERS INITIATIVE 114,000 - - - - - PROFESSIONAL FEES/GA URBAN FORESTRY GRANT 25,000 - - - - - BRANDING & SIGNAGE - - 7,190 - - - Community Development Total 139,000 - 7,190 - - - Other Financing Uses OPERATING TRANSFER OUT TO GENERAL FUND - - 20,000 - - - Other Financing Uses Total - - 20,000 - - - Expenditures Total 550,952 2,115,245 9,235,425 (1,088,284) (1,088,284) - TOTAL REVENUES OVER/(UNDER) EXPENDITURES 561,414 (813,323) (704,457) - - - BEGINNING FUND BALANCE 956,996 1,518,410 705,086 629 629 629 ENDING FUND BALANCE 1,518,410 705,086 629 629 629 629 FY 2013 Actuals FY 2013 Actuals Expenditures Revenues Capital Grant Fund FY 2015 FY 2015 FY14 Amended Budget FY14 Amended Budget FY 2015 Budget 94 Capital Grant Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved DONATION/HOPEWELL YOUTH ASSOCIATION - - - 100,000 100,000 - OPERATING TRANSFER IN FROM GENERAL FUND - - 3,330,651 2,279,879 2,279,879 - REVENUE BOND PROCEEDS - - 9,600,000 - - - Total Revenue - - 12,930,651 2,379,879 2,379,879 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved General Government Buildings CITY HALL - - 2,934,382 1,444,879 1,444,879 - PUBLIC SAFETY COMPLEX - - - - - - General Government Buildings Total - - 2,934,382 1,444,879 1,444,879 - Parks & Recreation BELL MEMORIAL PARK - - 9,996,269 100,000 100,000 - Parks & Recreation Buildings Total - - 9,996,269 100,000 100,000 - Debt Service BOND PRINCIPAL - - - 535,000 535,000 - BOND INTEREST - - - 300,000 300,000 - Debt Service Total - - - 835,000 835,000 - Expenditures Total - - 12,930,651 2,379,879 2,379,879 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - - - - BEGINNING FUND BALANCE - - - - - - ENDING FUND BALANCE - - - - - - FY 2013 Actuals Capital Project Fund - Revenue Bond Revenues FY 2013 Actuals Expenditures FY 2015 FY 2015 FY14 Amended Budget FY14 Amended Budget FY 2015 Budget 95 Capital Project - Revenue Bond Fund 2015 Plan 2016 Plan 2017 Plan 2018 Plan 2019 Plan 2020 Plan 2021 Plan Mayor & Council City Hall 10,945,651 7,213,072 1,444,879 1,143,850 1,143,850 - - - - 10,945,651 - - Mayor & Council Future City Facilities - 17,121 (9,121) - - - - - - 8,000 - - General Administration Vehicle Replacement Reserve - 50,000 - 10,000 10,000 10,000 10,000 10,000 10,000 110,000 - - Police Public Safety Communications 2,100,000 2,200,000 (500,000) - - - - - - 1,700,000 400,000 - Police Vehicle Replacement Reserve - 402,626 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,452,626 - - Police Police/Court Facility 4,125,000 - - 30,000 - - 1,600,000 2,495,000 - 4,125,000 - - Fire Station 43 Parking Lot Repair 80,974 50,974 30,000 - - - - - - 80,974 - - Fire AED Units 46,218 16,430 29,788 - - - - - - 46,218 - - Fire Station 41 Generator Replacement 54,000 - 54,000 - - - - - - 54,000 - - Fire Station 42 Roof Repair 10,000 - 10,000 - - - - - - 10,000 - - Fire Live Fire Training Facility 400,000 - 75,000 325,000 - - - - - 400,000 - - Fire West Side Fire Station 2,100,000 - - - - - - - 150,000 150,000 - 1,950,000 Fire Apparatus/Vehicle Replacement - 1,128,566 500,000 350,000 350,000 400,000 450,000 450,000 450,000 4,078,566 - - Fire SCBA Replacement 280,502 - - - - 140,251 140,251 - - 280,502 - - Fire Station 42 Replacement 1,500,000 - - 150,000 1,350,000 - - - - 1,500,000 - - Fire Highway 9 Fire Station - - - - - - - - - - - - Fire Fuel Management System 33,000 - 33,000 - - - - - - 33,000 - - Public Works Traffic Calming - 38,234 - - - - - - - 38,234 - - Public Works Replace School Zone Flashers 102,474 102,474 - - - - - - - 102,474 - - Public Works Edge of Pavement Repair 50,000 50,000 - - - - - - - 50,000 - - Public Works Intersection-Hopewell/Francis/Cogburn 992,103 992,103 - - - - - - - 992,103 - - Public Works Intersection-Deerfield Pkwy @ Morris Rd 334,017 101,189 (15,983) - - - - - - 85,206 248,811 - Public Works Intersection-Bethany @ Cogburn 446,923 549,530 (102,607) - - - - - - 446,923 - - Public Works Intersection-Arnold Mill @ New Providence 657,631 562,628 (249,327) - - - - - - 313,301 344,331 (1) Public Works Intersection-Hopewell @ Birmingham 1,485,000 810,000 675,000 - - - - - - 1,485,000 - - Public Works Intersection-Crabapple @ Birmingham 5,853,464 596,474 736,990 - - - - - - 1,333,464 4,520,000 - Public Works Crabapple Streetscape 753,500 125,000 128,500 - - - - - - 253,500 500,000 - Public Works Transportation Master Plan Update 225,000 - 225,000 - - - - - - 225,000 - - Public Works McGinnis Ferry Interchange 50,000 - 50,000 - - - - - - 50,000 - - Public Works Asset Management Software 60,000 - 60,000 - - - - - - 60,000 - - Public Works Storage Building and Yard Construction 250,000 100,000 150,000 - - - - - - 250,000 - - Public Works Crabapple NE Connector Rd 2,300,000 - 50,000 - - 1,300,000 950,000 - - 2,300,000 - - Public Works Gravel Roads Maintenance - 249,074 40,000 115,000 115,000 115,000 115,000 115,000 115,000 979,074 - - Public Works Repair Major Stormwater Structures - 455,899 74,000 275,000 275,000 275,000 275,000 275,000 275,000 2,179,899 - - Public Works NPDES - 414,480 (100,000) 50,000 50,000 50,000 50,000 50,000 50,000 614,480 - - Public Works Pavement Management - 3,331,148 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 15,231,148 1,400,000 - Public Works Re-Striping Existing Roads - 137,219 (30,000) 80,000 80,000 80,000 80,000 80,000 80,000 587,219 - - Public Works Bridge Replacement Program - 261,172 150,000 300,000 300,000 300,000 300,000 300,000 300,000 2,211,172 - - Public Works Intersection-Freemanville @ Providence & B'ham 2,300,000 75,000 75,000 975,000 75,000 1,100,000 - - - 2,300,000 - - Public Works Vehicle Replacement Reserve - 40,678 10,000 10,000 10,000 10,000 10,000 10,000 10,000 110,678 - - Public Works Intersection-SR9 @ Bethany Bend 225,000 15,000 - 150,000 - - - - - 165,000 60,000 - Public Works Intersection-Webb Rd Turn Lanes 185,000 - 185,000 - - - - - - 185,000 - - Public Works Green Rd Pedestrian Lighting 80,000 - 80,000 - - - - - - 80,000 - - Public Works Intersection-Bethany @ Providence 1,460,000 - - 60,000 - - - - - 60,000 - 1,400,000 Public Works Construction Inspectors - 99,912 - 42,458 43,732 45,044 46,395 47,787 49,221 374,549 - - Public Works Sidewalk Construction & Repair - 557,770 - 100,000 100,000 100,000 100,000 100,000 100,000 1,157,770 - - Public Works Intersection-Hopewell @ Bethany Bnd/Bethany Way 295,000 175,000 120,000 - - - - - - 295,000 - - Public Works Trail Connection to Big Creek Greenway 1,150,000 20,000 - - 300,000 300,000 300,000 - - 920,000 230,000 - Public Works Intersection-Hopewell @ Hamby 1,175,000 - - - - - - 75,000 1,100,000 1,175,000 - - Public Works Intersection-Hopwell @ Thompson 1,175,000 - - - - - - - 400,000 400,000 - 775,000 Public Works Crabapple SE Connector - - - - - - - - 150,000 150,000 - - Public Works Crabapple Parking Deck - - - - - - - - - - - - Parks & Recreation Bell Memorial Park 10,294,800 583,532 - - - - - - - 583,532 9,711,268 - Parks & Recreation 15 Year Comprehensive Plan 430 25,000 (24,570) - - - - - - 430 - - Parks & Recreation Sign Program 9,395 15,000 (5,605) - - - - - - 9,395 - - Parks & Recreation Hopewell House Renovations 756,400 659,000 97,400 - - - - - - 756,400 - - Parks & Recreation Park & Trail Expansion - 701,041 (701,041) - - - - - - - - - Parks & Recreation Broadwell Park Pavilion 530,000 - 530,000 - - - - - - 530,000 - - Parks & Recreation Northwestern Middle IGA Fields 25,000 - 25,000 - - - - - - 25,000 - - Parks & Recreation Utility Vehicle for Bell Memorial Park 17,000 - 17,000 - - - - - - 17,000 - - Parks & Recreation Providence Park 1,400,016 4,200 61,816 - - - - 500,000 834,000 1,400,016 - - Parks & Recreation Chadwick Landfill 350,000 - - - - 100,000 - - 250,000 350,000 - - Parks & Recreation Birmingham Park - - - - - - - - - - - - Community Development Form Based Code/TDR Ordinance 27,000 27,000 - - - - - - - 27,000 - - Community Development Tree Recompense - - - - - - - - - - 109,205 - Community Development Gateway Signage & Historic Markers 143,000 70,938 - 33,000 35,000 - - - - 138,938 4,062 - Total 56,833,498 23,024,484 5,829,119 6,049,308 6,087,582 6,175,295 6,276,646 6,357,787 6,173,221 65,973,442 17,527,677 4,124,999 Capital Project Name 2015 - 2021 Capital Improvement Plan Funding Source: Operating Budget Planned Funding Requests Unfunded Amount Other Funding Source 2015 - 2021 Funding from Operating Budget Previously Allocated Estimated Total CostDepartment FY 2015 Budget 96 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 200,000 Construction 9,800,000 Expended Through FY 14 945,650 Land Acquisition 945,651 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 10,945,651 Rollover at FYE 14 6,267,422 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 7,213,072 1,444,879 1,143,850 1,143,850 - - - - 10,945,651 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 7,213,072 1,444,879 1,143,850 1,143,850 - - - - 10,945,651 - - 162,000 - - 162,000 Insert picture Future Location of City Hall - Crabapple Area IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of general building maintenance, utilities, janitorial services and grounds maintenance. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: In 2014, the City acquired approximately two acres in the heart of Crabapple for the future site of City Hall. The vision is to create a vibrant downtown for Milton in this area. Planning and design work for the building has already begun. The anticipated completion will be in the spring of 2017. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:City Hall $10,945,651 2017 Mayor & Council FY 2015 Budget 97 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 17,121 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 17,121 (9,121) - - - - - - 8,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 17,121 (9,121) - - - - - - 8,000 - - - - - - IMPACT ON OPERATING BUDGET: No impact.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: This project was initially created as a placeholder or reserve fund until individual projects were identified. Throughout the process of developing this capital improvement program, all projects for possible future city facilities have been identified. The remaining budget balance in this account will be transferred to other projects once all contracts for current work are completely invoiced. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Future City Facilities $0 N/A Mayor & Council FY 2015 Budget 98 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 50,000 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 50,000 - 10,000 10,000 10,000 10,000 10,000 10,000 110,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 50,000 - 10,000 10,000 10,000 10,000 10,000 10,000 110,000 - - 500 - - 500 IMPACT ON OPERATING BUDGET: The impact will involve general vehicle maintenace and gasoline Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for standard replacement of vehicles other than Police, Fire and Public Works FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Admin) $0 N/A General Administration FY 2015 Budget 99 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction 2,050,000 Expended Through FY 14 55,638 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 2,100,000 Rollover at FYE 14 2,144,362 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 2,200,000 (500,000) - - - - - - 1,700,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other-E911 Fund - 400,000 - - - - - - 400,000 Funding Source Total: 2,200,000 (100,000) - - - - - - 2,100,000 - - - - - - Insert picture Communication Towers (Stock Image) IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: This will cover the city's share of costs associated with the North Fulton Radio System Authority's implementation of a communications system for four cities in North Fulton. This system will be used by fire and police. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Public Safety Communications $2,100,000 2015 Police FY 2015 Budget 100 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 235,247 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 167,379 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 402,626 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,452,626 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 402,626 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,452,626 - - - - - - Insert picture Police Vehicle IMPACT ON OPERATING BUDGET: The maintenance and gasoline is currently covered in the budget. No additional impact.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning PROJECT DESCRIPTION and/or JUSTIFICATION: This will cover costs of replacement vehicles in the police department. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Police) $0 N/A Police FY 2015 Budget 101 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 30,000 Construction 4,095,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 4,125,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - 30,000 - - 1,600,000 2,495,000 - 4,125,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - 30,000 - - 1,600,000 2,495,000 - 4,125,000 - - 161,000 - - 161,000 Insert picture 3.7 Acre Site on Highway 9 Non-Recurring IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of general building maintenance, utilities, janitorial services and grounds maintenance. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: In order to vacate the currently leased City Hall space the city will need to design and build a combined police headquarters and court facility. This will be located on Highway 9 on property currently owned by the city. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount PROJECT NAME:Police/Court Facility $4,125,000 2020 Police Provide Responsible and Responsive Government FY 2015 Budget 102 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 80,974 Expended Through FY 14 330 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:80,974 Rollover at FYE 14 50,644 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 50,974 30,000 - - - - - - 80,974 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 50,974 30,000 - - - - - - 80,974 - - - - - - Insert picture Station 43 Parking Lot IMPACT ON OPERATING BUDGET: No impact expected Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is to repair damages to the existing Station 43 parking lot and sidewalks FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Station 43 Parking Lot $80,974 2015 Fire FY 2015 Budget 103 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 46,218 Total Project Cost:46,218 Rollover at FYE 14 16,430 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 16,430 29,788 - - - - - - 46,218 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 16,430 29,788 - - - - - - 46,218 - - - - - - Insert picture AED IMPACT ON OPERATING BUDGET: CPR training and supplies ( Training aides, AED batteries, replacement defibrillation pads and pocket masks) are currently budgeted in the M&O. No additional impact will be experienced. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This is an enhancement to the Heart Ready City Program already in place. This project is to allow the Fire Department to take total responsibility of all AEDs and supplies. AEDs, with adult and child defibrillation pads, including CPR pocket masks will be placed in all City owned vehicles. City owned facilities will receive AEDs, cabinets, including signage. This plan includes CPR and AED training for all City of Milton employees. City Vehicles include: Fire Administrative vehicles - 5 Police vehicles - 11 (3 CID, 3 Admin, 5 new patrol cars) Community Development - 3 Public Works - 3 FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:AED Units $46,218 2015 Fire FY 2015 Budget 104 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 54,000 Total Project Cost:54,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 54,000 - - - - - - 54,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - 54,000 - - - - - - 54,000 - - - - - - Insert picture Station 41 Generator IMPACT ON OPERATING BUDGET: Generator preventive maintenance is already a planned expenditure and is covered in the current M&O budget. No additional fiscal impact is anticipated. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Replace the 36KW Emergency Generator at Fire Station 41. The current generator is 30 years old and is at the end of its serviceable life. Problems identified with the current generator include an oil leak at the head gasket, radiator replacement is recommended, and block heater failure. This generator is powered by natural gas and provides backup electrical power to the entire facility. Most importantly it maintains the dispatch radio alert systems, bay door openers, and the ability to pump both unleaded and diesel fuel during short and long term power outages. Working generators, including maintenance records, are required in the ISO rating system. This initiative covers the cost of a new generator with transfer switch as well as the labor involved with removal/installation. Estimates ranged from $26,000 - $30,000 due to the unknown cost of possibly moving the generator to the exterior of the building and associated electrical work. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Station 41 Generator Replacement $54,000 2015 Fire FY 2015 Budget 105 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 10,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:10,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 10,000 - - - - - - 10,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - 10,000 - - - - - - 10,000 - - - - - - Insert picture Station 42 Interior Sky Lights IMPACT ON OPERATING BUDGET: No additional impact anticipated.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is to repair the roof on Fire Station 42, which has several leaks in the engine room and roof penetrations. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Station 42 Roof Repair $10,000 2015 Fire FY 2015 Budget 106 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 400,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:400,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 75,000 325,000 - - - - - 400,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - 75,000 325,000 - - - - - 400,000 - - 500 - - 500 Insert picture Fire Training Facility IMPACT ON OPERATING BUDGET: This will have annual maintenance and operating expenses. It will save money by keeping Milton units in the City for their required training and increase our operational readiness overall. It may also contribute to a lower ISO rating. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Live fire training is the basic and most essential aspect of fire training (it is also a required element of firefighting training). This is especially true because it is a critical area that occurs rarely but is the most high-liability and extremely dangerous activity of the department. This project involves the purchase of a basic "Class A" burn building which is a training facility that involves burning pallets, hay, or some other type of natural combustible (as opposed to gas or flammable liquids). As configured in this request, it would require approximately 1 acre of land and a concrete pad. In order to achieve ISO credit for a training facility, the training facility must reside on 2 acres of land. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Live Fire Training Facility $400,000 2016 Fire FY 2015 Budget 107 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 150,000 Construction 1,950,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 2,100,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - - - - - - 150,000 150,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - - - - - - 150,000 150,000 1,950,000 705,200 10,000 - - 715,200 Intersection of Birmingham Hwy/Providence Rd/New Providence Rd Total: IMPACT ON OPERATING BUDGET: When the fire station construction is completed, there will be additional staffing of 12 firefighters needed for operations. There will also be annual maintenance and utility costs. Revenues Other Maintenance Expenditures Personnel $2,100,000 PROJECT NAME:West Side Fire Station (Station 45) Fire Estimated Annual Impact: Provide Responsible and Responsive Government Engage in Proactive Planning With GIS mapping clearly showing the area of Highway 372 and the New Providence Rd outside the 1 1/2 and 2 1/2 road miles from Fire Stations 41 and 43 required by ISO. Community Development is showing this area as having 405 new residents in 2014. With a new City Hall building down the street, a new fire station will be needed in this area. The City has acquired approximately two acres of land in this area. Strategically positioned, fire crews will have easy access in all directions due to the round about. Future residents in this area of the City will benefit from improved response times and an improved ISO rating city-wide. Public Works has expressed interest in utilizing an area behind this proposed fire station to store materials used during snow and ice events due to it's central location in the City. Beyond 2021 PROJECT DESCRIPTION and/or JUSTIFICATION: Planned Funding RequestsPreviously Allocated Total FundingFUNDING SOURCE(S): Unfunded Amount FY 2015 Budget 108 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 8,128 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 1,120,438 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 1,128,566 500,000 350,000 350,000 400,000 450,000 450,000 450,000 4,078,566 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 1,128,566 500,000 350,000 350,000 400,000 450,000 450,000 450,000 4,078,566 - - - - - - Insert picture Engine 43 IMPACT ON OPERATING BUDGET: Preventative maintenance and annual pump testing are budgeted in the M&O budget, no addition cost is expected. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This item represents a planned replacement of the four front line engines. The original three engines/pumpers (Pierce Enforcers) were purchased in 2007. They will be approaching 10 years of service by 2017, a planned replacement plan will likely be necessary. The fourth engine purchased in 2010 will likely require replacement by 2020. Life expectancy of fire apparatus is dependent upon proper maintenance and repairs. NFPA 1911 does not recommend a specific time frame for replacement, safety and reliability is used as a determining factor for replacement. As the fleet ages, maintenance costs escalate proportionately. To date, our fleet has avoided a major breakdown and our preventative maintenance program has been effective. Major breakdowns can and do occur, resulting in costs well into the tens of thousands of dollars. It is recommended that we plan for and purchase one new engine/pumper each year beginning in 2017 as part of our 5 year capital strategy. Some older apparatus will be placed in a reserve status and/or sold. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Apparatus/Vehicle Replacement Reserve (Fire) N/A N/A Fire FY 2015 Budget 109 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 280,502 Total Project Cost:280,502 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - - - 140,251 140,251 - - 280,502 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - - - 140,251 140,251 - - 280,502 - - - - - - Insert picture Self Contained Breathing Apparatus IMPACT ON OPERATING BUDGET: We currently have a maintenance program in place for SCBAs. There should be no new added M&O expenses. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project involves replacement of 30 SCBAs, 62 SCBA air cylinders and 62 masks that we currently have in our inventory. Even with our aggressive maintenance program, according to NFPA, air cylinders must be taken out of service after 15 years. Replacement of SCBAs should begin in year 2020. Current pricing: $7,000 per harness, $820 per air tank and $260 per mask. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Self-Contained Breathing Apparatus (SCBA) Replacement $280,502 2020 Fire FY 2015 Budget 110 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 150,000 Construction 1,350,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 1,500,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - 150,000 1,350,000 - - - - 1,500,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - 150,000 1,350,000 - - - - 1,500,000 - - - - - - Insert picture Fire Station 42 (15240 Thompson Road) IMPACT ON OPERATING BUDGET: This project will result in a reduction in M&O costs because of the extreme inefficiency of this facility and costs of upkeep. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for the replacement of Fire Station 42 on Thompson Rd, which provides critical fire and EMS services to the City. It is also constructed on a piece of land with a deed noting use specifically for the location of a fire station. The current structure on this site was built in the 1970s is mainly of corrugated metal construction with a brick facade. The building is past the end of it's life span (Fulton County intended to replace it in 1992) and is in serious need of renovation/reconstruction. As currently configured, it is outside of construction standards (including ADA, National Electrical Code, and various NFPA facility-related codes), to say nothing of the environmental construction. This project anticipates building cost minus site work. Please see Fire Department's 5 Year Plan and Fire Station 42 Assessment document. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Station 42 Replacement $1,500,000 2017 Fire FY 2015 Budget 111 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - - - - - - - - - - - - - - 3.7 Acre Site on Highway 9 IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This Fire Station will be located on Highway 9 with the Police/Court Facility. Funding for this station extends beyond the seven years covered in this CIP; however, it is listed as a project for later consideration. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Highway 9 Fire Station $0 Beyond 2021 Fire FY 2015 Budget 112 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 33,000 Total Project Cost:33,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 33,000 - - - - - - 33,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - 33,000 - - - - - - 33,000 - - - - - - Insert picture Station 43 Fuel Pump IMPACT ON OPERATING BUDGET: No impact expected.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The fuel management system will replace the current one that hasn't been functional in over a year. What this system does is track the fuel usage among departments, as well as control access to the three fueling stations in the City. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Fuel Management System $33,000 2015 Fire FY 2015 Budget 113 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 38,234 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 38,234 - - - - - - - 38,234 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 38,234 - - - - - - - 38,234 - - - - - - Insert picture Neighborhood Applications of Traffic Calming Measures IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Section 48-281 (a) of the City of Milton Code of Ordinaces provides for a 50% cost sharing on the part of the city for the installation of basic traffic calming devices. This account provides those funds for potential use on qualifing projects. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Traffic Calming $0 N/A Public Works FY 2015 Budget 114 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 102,474 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:102,474 Rollover at FYE 14 102,474 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 102,474 - - - - - - - 102,474 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 102,474 - - - - - - - 102,474 - - - - - - Insert picture School Zone Flasher (stock picture) IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is to replace the school zone flashers for Crabapple Elementary-Northwestern Middle-Milton High School. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Replace School Zone Flashers $102,474 2015 Public Works FY 2015 Budget 115 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 50,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:50,000 Rollover at FYE 14 50,000 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 50,000 - - - - - - - 50,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 50,000 - - - - - - - 50,000 - - - - - - IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds would be used to repair edge of pavement failures and drop-offs along our major roads. After FY 14, this project will be rolled into Pavement Management. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Edge of Pavement Repair $50,000 N/A Public Works FY 2015 Budget 116 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 118,914 Construction 765,000 Expended Through FY 14 782,531 Land Acquisition 108,189 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:992,103 Rollover at FYE 14 209,572 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 992,103 - - - - - - - 992,103 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 992,103 - - - - - - - 992,103 - - - - - - Insert picture Hopewell Rd/Francis Rd/Cogburn Rd Intersection IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Intersection improvements at the Hopewell/Francis/Cogburn Roads intersection. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Hopewell/Francis/Cogburn Intersection Improvements $992,103 2014 Public Works FY 2015 Budget 117 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 334,017 Expended Through FY 14 334,017 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:334,017 Rollover at FYE 14 15,983 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 101,189 (15,983) - - - - - - 85,206 Debt Financing - - - - - - - - - Grant Funding 248,811 - - - - - - - 248,811 Other - - - - - - - - - Funding Source Total: 350,000 (15,983) - - - - - - 334,017 - - - - - - Insert picture Deerfield Pkwy and Morris Rd Intersection IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Intersection improvements at Deerfield Parkway and Morris Road FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Deerfield Parkway at Morris Rd $334,017 2014 Public Works FY 2015 Budget 118 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 17,912 Construction 389,585 Expended Through FY 14 446,922 Land Acquisition 39,426 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:446,923 Rollover at FYE 14 102,608 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 549,530 (102,607) - - - - - - 446,923 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 549,530 (102,607) - - - - - - 446,923 - - - - - - Insert picture Bethany Bend and Cogburn Rd Intersection IMPACT ON OPERATING BUDGET: No additional impacts Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Intersection improvements at the Bethany Bend/Cogburn Road intersection associated with the construction of the new high school. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Bethany Bend @ Cogburn Rd $446,923 2014 Public Works FY 2015 Budget 119 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 231,391 Construction 237,300 Expended Through FY 14 657,632 Land Acquisition 188,940 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:657,631 Rollover at FYE 14 1,937,791 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 562,628 (249,327) - - - - - - 313,301 Debt Financing - - - - - - - - - Grant Funding 2,032,795 (1,688,464) - - - - - - 344,331 Other - - - - - - - - - Funding Source Total: 2,595,423 (1,937,791) - - - - - - 657,632 (1) - - - - - Insert picture Arnold Mill Rd and New Providence Rd Intersection IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Arnold Mill SR 140 at New Providence PI #533 The Arnold Mill SR 140 at New Providence intersection improvement project is the second highest priority intersection improvement for the Public Works department. This has been documented with staff recommendations and citizen feedback from our Transportation Town Hall Meeting and Transportation survey. This intersection is an active "high priority project (HPP)" with the Georgia Department of Transportation (GDOT) and the City of Milton. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Arnold Mill @ New Providence $657,631 2013 Public Works FY 2015 Budget 120 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 314,500 Construction 1,036,844 Expended Through FY 14 156,124 Land Acquisition 133,656 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 1,485,000 Rollover at FYE 14 653,877 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 810,000 675,000 - - - - - - 1,485,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 810,000 675,000 - - - - - - 1,485,000 - - - - - - Insert picture Proposed Hopewell Road-Birmingham Road Intersection Improvement IMPACT ON OPERATING BUDGET: Annual impact on the O&M budget will be minimal. General landscape maintenance for the central island and an increase in striping costs every 5 years. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project will provide for the design and construction of a roundabout at the Hopewell Road - Birmingham Road intersection. This intersection was identified in the Transportation Master Plan as a priority intersection for operational improvements. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Hopewell Rd at Birmingham Rd $1,485,000 2015 Public Works FY 2015 Budget 121 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 703,464 Construction 2,400,000 Expended Through FY 14 568,122 Land Acquisition 2,750,000 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 5,853,464 Rollover at FYE 14 2,414,248 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 596,474 736,990 - - - - - - 1,333,464 Debt Financing - - - - - - - - - Grant Funding 2,385,896 2,134,104 - - - - - - 4,520,000 Other - - - - - - - - - Funding Source Total: 2,982,370 2,871,094 - - - - - - 5,853,464 - - - - - - Insert picture Proposed Crabapple Road Improvements IMPACT ON OPERATING BUDGET: Annual impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project involves improving the existing intersection of SR 372/Mayfield Road/Broadwell Road by adding left turn lanes on SR 372 and Broadwell Road; improving the existing intersection of SR 372 at McFarlin Lane with a single lane roundabout; improving the existing intersection of SR 372 at Crabapple Chase Drive with a single lane roundabout. The typical section and alignment of the existing local roads from the existing intersection of McFarlin Lane and SR 372 to the end of the existing Branyan Trail will be improved to meet the current design standards. Branyan Trail will also be extended approx. 500 feet to the new roundabout located at the intersection of S 372 and Crabapple Chase Drive. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - SR 372 (Crabapple Rd-Birmingham Hwy) (FKA Mayfield at Mid Broadwell Intersection) $5,853,464 2015 Public Works FY 2015 Budget 122 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 100,000 Construction 628,500 Expended Through FY 14 63,308 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 25,000 Total Project Cost:753,500 Rollover at FYE 14 561,692 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 125,000 128,500 - - - - - - 253,500 Debt Financing - - - - - - - - - Grant Funding 500,000 - - - - - - - 500,000 Other - - - - - - - - - Funding Source Total: 625,000 128,500 - - - - - - 753,500 - - - - - - Insert picture Proposed Typical Section for Mayfield Road IMPACT ON OPERATING BUDGET: The annual impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The project consists of a streetscape enhancement (approximately 1,200 linear feet) along Mayfield Raod (Project begins approximately at the intersection of SR 372/Birmingham Hwy and ends approximatly 130 linear feet east of the intersection of Charlotte Drive). Improvements include: asphalt resurfacing, curb and gutter, sidewalks and curb ramps with ADA accessibility, brick pavers, driveway aprons, storm water drainage pipes and inlets, retaining walls, pedestrian lighting, benches, trash receptacles, crosswalks, pavement markings, street trees, and sod. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Crabapple Streetscape $753,500 2015 Public Works FY 2015 Budget 123 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 225,000 Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:225,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 225,000 - - - - - - 225,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - 225,000 - - - - - - 225,000 - - - - - - Insert picture Update to the City's First CTP Adopted in 2009 IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The transportation plan update will chart out a path for Milton with a recommended program of transportation projects supporting the City's vision, stakeholder and public supported input, need an purpose, and cost considerations. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Update to Transportation Master Plan $225,000 2015 Public Works FY 2015 Budget 124 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:50,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 50,000 - - - - - - 50,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - 50,000 - - - - - - 50,000 - - - - - - Insert picture Proposed Interchange Concept IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This is a joint project with the Forsyth County, City of Alpharetta and the NFCID for PE documents related to the new interchange at Ga400 and McGinnis Ferry Road. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:McGinnis Ferry Interchange $50,000 Unkown at this time Public Works FY 2015 Budget 125 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 60,000 Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:60,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 60,000 - - - - - - 60,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - 60,000 - - - - - - 60,000 - - 5,000 - - 5,000 IMPACT ON OPERATING BUDGET: Annual maintenance fees Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This provides for new Public Works software to handle work orders and asset management. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Asset Management Software $60,000 2015 Public Works FY 2015 Budget 126 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 250,000 Construction - Expended Through FY 14 44,523 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:250,000 Rollover at FYE 14 55,477 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 100,000 150,000 - - - - - - 250,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 100,000 150,000 - - - - - - 250,000 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Since deployment, the Fire Department has acquired several capital assets, including four fire engines, one ladder truck, one battalion vehicle, one command trailer, one air trailer, and one TLAER trailer and one TLAER truck, as well as two golf carts. Most of this equipment and all the necessary supporting items are being housed in separate fire stations. In addition, the Fire Department stores fire hose, station supplies, lawn equipment, training equipment, tires, bulky gear, EMS supplies, and numerous other items at various stations. This has created a storage problem. This item involves constructing a large steel storage building behind Fire Station 43. The vision is a three bay building 60' x 75' that would be shared with Public Works for their equipment. A master plan of the area will be performed prior to the construction of the building. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Storage Building and Public Works Yard Construction $250,000 2015 Public Works FY 2015 Budget 127 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction 2,250,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 2,300,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 50,000 - - 1,300,000 950,000 - - 2,300,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - 50,000 - - 1,300,000 950,000 - - 2,300,000 - - - - - - Insert picture Crabapple NE Connector and Roundabout at Mayfield Rd and Charlotte Dr IMPACT ON OPERATING BUDGET: The impact to the budget will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Provides for the design and construction of the Crabapple northeast connector road from Charlotte Rd to SR 372 and intersection improvements at Charlotte Road and Mayfield Road as identified in the Crabapple Master Plan. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Crabapple NE Connector $2,300,000 2019 Public Works FY 2015 Budget 128 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 86,731 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 162,343 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 249,074 40,000 115,000 115,000 115,000 115,000 115,000 115,000 979,074 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 249,074 40,000 115,000 115,000 115,000 115,000 115,000 115,000 979,074 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds would be used to provide supplemental grading and maintenance activities for the 13 miles of gravel roads. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Gravel Roads Maintenance $0 N/A Public Works FY 2015 Budget 129 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 72,127 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 383,773 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 455,899 74,000 275,000 275,000 275,000 275,000 275,000 275,000 2,179,899 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 455,899 74,000 275,000 275,000 275,000 275,000 275,000 275,000 2,179,899 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds will include the scoping, design and construction of repairs associated with the city's stormwater infrastructure. It is anticipated that as the stormwater system is inspected and inventoried under the requirements of the NPDES stormwater permit that deficiencies in the system will be identified. Funding includes the design and repair to two drainage systems in Thompson Road as well as minor repairs systemwide. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Repair Major Stormwater Structures (as needed) $0 N/A Public Works FY 2015 Budget 130 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 5,630 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 408,850 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 414,480 (100,000) 50,000 50,000 50,000 50,000 50,000 50,000 614,480 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 414,480 (100,000) 50,000 50,000 50,000 50,000 50,000 50,000 614,480 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for compliance with the city's NPDES stormwater permit compliance requirements FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:NPDES Permit Compliance $0 N/A Public Works FY 2015 Budget 131 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 1,712,225 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 1,618,923 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 3,331,148 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 15,231,148 Debt Financing - - - - - - - - - Grant Funding (LMIG)- 200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,400,000 Other - - - - - - - - - Funding Source Total: 3,331,148 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 16,631,148 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds are used for the annual pavement management, resurfacing/reconstruction program and to provide deep patching and edge of roadway repair for those sections of roads which have been prioritized through the pavement management program. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Pavement Management $0 N/A Public Works FY 2015 Budget 132 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 5,267 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 131,952 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 137,219 (30,000) 80,000 80,000 80,000 80,000 80,000 80,000 587,219 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 137,219 (30,000) 80,000 80,000 80,000 80,000 80,000 80,000 587,219 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Continue the proactive re-striping of roads. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Re-Striping of Existing Roads $0 N/A Public Works FY 2015 Budget 133 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 261,172 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 261,172 150,000 300,000 300,000 300,000 300,000 300,000 300,000 2,211,172 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 261,172 150,000 300,000 300,000 300,000 300,000 300,000 300,000 2,211,172 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds will be used for design and construction services related to the bridge replacement and improvement program. Bridges will be repaired and maintained in accordance with the recommendations provided in the URS and GDOT inspection reports. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Bridge Replacement Program $0 N/A Public Works FY 2015 Budget 134 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 2,225,000 Expended Through FY 14 14,610 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 2,300,000 Rollover at FYE 14 60,390 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 75,000 75,000 975,000 75,000 1,100,000 - - - 2,300,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 75,000 75,000 975,000 75,000 1,100,000 - - - 2,300,000 - - - - - - Insert picture Intersection Improvement Study Area IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Provides for intersection improvements at two locations Freemanville Road@Providence Road and Freemanville Road@Birmingham Road FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Freemanville Road@Providence Road and Freemanville Road at Birmingham Road $2,300,000 2018 Public Works FY 2015 Budget 135 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 40,678 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 40,678 10,000 10,000 10,000 10,000 10,000 10,000 10,000 110,678 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 40,678 10,000 10,000 10,000 10,000 10,000 10,000 10,000 110,678 - - - - - - IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for standard replacement of Public Works Vehicles FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Public Works) $0 N/A Public Works FY 2015 Budget 136 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 150,000 Expended Through FY 14 73,134 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:225,000 Rollover at FYE 14 1,867 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 15,000 - 150,000 - - - - - 165,000 Debt Financing - - - - - - - - - Grant Funding (STP)60,000 - - - - - - - 60,000 Other - - - - - - - - - Funding Source Total: 75,000 - 150,000 - - - - - 225,000 - - - - - - Insert picture Short-Term Operational and Safety Improvements IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project developed a GDOT concept study for intersection improvements at State Route 9 and Bethany Bend. This project was identified in the LCI study and is being funded, in part, by L230 funds from ARC. The purpose of this study is to identify safety and operational problems and solutions. In anticipation of a major roadway widening effort along the SR 9 corridor, this study investigated a series of alternatives to implement in the interim to improve conditions at this intersection. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - State Route 9 @ Bethany Bend $225,000 2016 Public Works FY 2015 Budget 137 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 35,000 Construction 150,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:185,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 185,000 - - - - - - 185,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - 185,000 - - - - - - 185,000 - - - - - - Insert picture Preliminary Layout Adding Turn Lanes and Pedestrian Improvements IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project was not identifed in the CTP but a recent traffic study showed an average of 26 accidents per year at this intersection with most related to turning movements. This project involves making turn lane improvements as well as some pedestrian improvements. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Webb Road Turn Lanes $185,000 2015 Public Works FY 2015 Budget 138 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 80,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:80,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 80,000 - - - - - - 80,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - 80,000 - - - - - - 80,000 - - - 4,200 - 4,200 Insert picture Crabapple Pedestrian Lights IMPACT ON OPERATING BUDGET: City would be responsible for additional costs associated with providing power.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Provide pedestrian street lights along Green Road to extend the existing Crabapple area lighting style to the end of the Crabapple district. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Green Road Pedestrian Lighting $80,000 2015 Public Works FY 2015 Budget 139 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 60,000 Construction 1,400,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 1,460,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - 60,000 - - - - - 60,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - 60,000 - - - - - 60,000 1,400,000 - - - - - Insert picture Preliminary layout developed by Fulton County IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Bethany Road and Providence Road FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Bethany Rd at Providence Rd $1,460,000 Beyond 2021 Public Works FY 2015 Budget 140 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 21,224 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 78,688 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 99,912 - 42,458 43,732 45,044 46,395 47,787 49,221 374,549 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 99,912 - 42,458 43,732 45,044 46,395 47,787 49,221 374,549 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds for assistance in project management and construction inspection for projects in excess of $50,000. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Construction Inspectors $0 N/A Public Works FY 2015 Budget 141 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 10,755 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 547,015 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 557,770 - 100,000 100,000 100,000 100,000 100,000 100,000 1,157,770 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 557,770 - 100,000 100,000 100,000 100,000 100,000 100,000 1,157,770 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Citywide sidewalk and curb & gutter repairs. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Sidewalk Construction and Repair $0 N/A Public Works FY 2015 Budget 142 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 175,000 Construction 120,000 Expended Through FY 14 42,917 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:295,000 Rollover at FYE 14 132,083 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 175,000 120,000 - - - - - - 295,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 175,000 120,000 - - - - - - 295,000 - - - - - - Insert picture Preliminary improvement concept IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Hopewell Road @ Bethany Bend and Hopewell Road @ Bethany Way FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Hopewell Rd @ Bethany Bend and Hopewell Rd @ Bethany Way $295,000 Beyond 2021 Public Works FY 2015 Budget 143 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 250,000 Construction 900,000 Expended Through FY 14 43,451 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 1,150,000 Rollover at FYE 14 206,549 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 20,000 - - 300,000 300,000 300,000 - - 920,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Alpharetta, NFCID & GDOT TAP 230,000 - - - - - - - 230,000 Funding Source Total: 250,000 - - 300,000 300,000 300,000 - - 1,150,000 - - - - - - Insert picture Greenway Connection Study Area IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The City of Milton has completed a local Comprehensive Transportation Plan, North Fulton Comprehensive Transportation Plan, and Livable Centers Initiative that all looked at multi-use connections in areas of the City and regional connections. Milton’s Multi-use Trail Connection to the Big Creek Greenway is a project that creates multi-use connections in the Windward Parkway Activity Center and surrounding areas between regional thoroughfare networks, schools, parks, senior centers, retail, MARTA bus routes, and greenways. Given the potential scope of this project both short and long term connections to the Big Creek Greenway will be evaluated. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Trail Connection to Big Creek Greenway $1,150,000 2019 Public Works FY 2015 Budget 144 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 1,100,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 1,175,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - - - - - 75,000 1,100,000 1,175,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - - - - - 75,000 1,100,000 1,175,000 - - - - - - Insert picture Identified for Improvement in 2009 CTP IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Hopewell Road @ Hamby Rd FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Hopewell Rd @ Hamby Rd $1,175,000 2021 Public Works FY 2015 Budget 145 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 1,100,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 1,175,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - - - - - - 400,000 400,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - - - - - - 400,000 400,000 775,000 - - - - - Insert picture Hopewell Rd at Thompson Rd Existing Configuration IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Hopewell Road @ Thompson Rd FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Hopewell Rd @ Thompson Rd $1,175,000 Beyond 2021 Public Works FY 2015 Budget 146 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - - - - - - 150,000 150,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - - - - - - 150,000 150,000 (150,000) - - - - - Insert picture Southeast Connection Options IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for a new location road at either or both Marstrow Dr and Dunbrody Dr from Broadwell Rd to Mid Broadwell Rd to Charoltte Dr. Estimated costs for each option will be determined at a later date. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Crabapple SE Connector $0 Beyond 2021 Public Works FY 2015 Budget 147 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - - - - - - - - - - - - - - IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This particular project will bring a parking deck to the Crabapple area as a part of an economic development intiative to create Milton's downtown. It is unclear at this time what estimated costs will be for construction and how it will be funded. The City will be considering funding options in FY 2015 and anticipates bringing forward a proposal to the elected officials. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Crabapple Parking Deck $0 Unknown at this time Public Works FY 2015 Budget 148 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 368,100 Construction 9,866,700 Expended Through FY 14 355,431 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 60,000 Total Project Cost: 10,294,800 Rollover at FYE 14 228,101 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 583,532 - - - - - - - 583,532 Debt Financing - 9,611,268 - - - - - - 9,611,268 Grant Funding - - - - - - - - - HYA-Donation - 100,000 - - - - - - 100,000 Funding Source Total: 583,532 9,711,268 - - - - - - 10,294,800 - 160,000 600,000 840,000 (10,000) 1,590,000 Insert picture Bell Memorial Park Master Plan IMPACT ON OPERATING BUDGET: Debt service payment amortized over 15 years with a 10 year call and park maintenance.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Renovation of the existing Bell Memorial Park. This project will result in the the construction of two synthetic turf rectangular multi-sport fields, four baseball fields, five new structures (a concession stand, a maintenance building, two storage sheds and a pavilion) and also a one mile walking trail around the park. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Bell Memorial Park $10,294,800 2015 Parks & Recreation FY 2015 Budget 149 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 430 Construction - Expended Through FY 14 430 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:430 Rollover at FYE 14 24,570 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 25,000 (24,570) - - - - - - 430 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 25,000 (24,570) - - - - - - 430 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact is expected Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Parks and Recreation 15-year Comprehensive Plan is needed for future Capital planning. The plan will incorporate the Assessment Plan and Pattern Book, Needs Assessment Survey Results and will clearly establish the City's approach to Parks and Recreation for the next 15 years. This plan should be updated every 5-10 years. This plan will allow for grant funding applications and bond programs. This project was completed in 2012. The remaining budget is being transferred to other park projects. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:15-Year Comprehensive Plan $430 2012 Parks & Recreation FY 2015 Budget 150 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 9,395 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 9,395 Total Project Cost:9,395 Rollover at FYE 14 5,605 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 15,000 (5,605) - - - - - - 9,395 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 15,000 (5,605) - - - - - - 9,395 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact is expected Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Update entrance signage/onsite signage for park property and include ROW directionals in vacinity of parks. This project was completed in 2014. The remaining budget is being transferred to other park projects. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Park Sign Implementation $9,395 2014 Parks & Recreation FY 2015 Budget 151 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 756,400 Expended Through FY 14 103,554 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:756,400 Rollover at FYE 14 555,446 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 659,000 97,400 - - - - - - 756,400 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 659,000 97,400 - - - - - - 756,400 - - - - - - Insert picture Hopewell House (15690 Hopewell Rd) IMPACT ON OPERATING BUDGET: The operating impact will consist of grounds and facility maintenance, as well as utilities.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The 2.5 acre site, which contains the nearly 4,000-square-foot, two-story home, dates back to at least the mid-1800s according to local historians. The City purchased the Hopewell House from foreclosure in 2011 for $250,000 in order to save the site, which is believed to be one of the oldest in North Fulton. Renovations are necessary to allow the house to function as a senior services center, a place for city-sponsored events and a facility that our citizens can utilize for special occasions. Newnan-based Headley Construction will handle all renovations to the home and site. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Hopewell House Renovations $756,400 2015 Parks & Recreation FY 2015 Budget 152 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 701,041 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 701,041 (701,041) - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 701,041 (701,041) - - - - - - - - - - - - - IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The funds in this project are being reallocated to Hopewell House Renovations, Broadwell Park Pavilion and Providence Park. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Park and Trail Expansion $0 N/A Parks & Recreation FY 2015 Budget 153 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 530,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:530,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 530,000 - - - - - - 530,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - 530,000 - - - - - - 530,000 - - - - - - Insert picture Broadwell Park IMPACT ON OPERATING BUDGET: The operating impact will consist of grounds maintenance and utilities.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Demolish the Crabapple Community Building and create a pavilion and playground to be the gathering spot for events like a farmer's market, food truck days and Christmas in Crabapple. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Broadwell Park Pavilion $530,000 2015 Parks & Recreation FY 2015 Budget 154 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 25,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:25,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 25,000 - - - - - - 25,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - 25,000 - - - - - - 25,000 - - - - - - Insert picture Northwestern Middle School IMPACT ON OPERATING BUDGET: The maintenance on this field is paid for by Eagle Stix Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This is to partially fund the re-development of a softball/baseball field at Northwestern Middle School into a modified field that will also have a 300' x 180' rectangular lacrosse field. This project will be mostly funded by Eagle Stix (women's) Lacrosse. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Northwestern Middle IGA Fields $25,000 2015 Parks & Recreation FY 2015 Budget 155 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 17,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:17,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 17,000 - - - - - - 17,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - 17,000 - - - - - - 17,000 - - - 250 - 250 Insert picture Utility Vehicle IMPACT ON OPERATING BUDGET: First year maintenance should be nominal as it should include a warranty. Gasoline and normal maintenance should be all that is required. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: When Bell Memorial Park is reconstructed, we will need to acquire a John Deere Model TS Traditional Gator Utility Vehicle (or equivalent) for park maintenance. This vehicle would not be purchased until the summer of 2015 as the park nears completion. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Utility Vehicle for Bell Memorial Park $17,000 2015 Parks & Recreation FY 2015 Budget 156 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 150,000 Construction 1,245,816 Expended Through FY 14 4,200 Land Acquisition 4,200 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 1,400,016 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 4,200 61,816 - - - - 500,000 834,000 1,400,016 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 4,200 61,816 - - - - 500,000 834,000 1,400,016 - - 100,000 - - 100,000 Insert picture Providence Park IMPACT ON OPERATING BUDGET: The maintenance of the park will be outsourced to a third-party Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Providence Park occupies 42 acres of land off Providence Rd and is currently owned by Fulton County. It has been closed to the public since 2004 to cleanup toxic waste found in the soil. The remediation of the waste is nearing completion and the City anticipates purchasing the land from the County. The funds appropriated in FY 2015 will allow the City to secure areas of the park (like the quarry) making it safe for our citizens to begin enjoying it again. The funding planned in future years will be used for master planning the site and possible enhancements. The specific enhancements will be determined by the master plan. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Providence Park $1,400,016 2021 Parks & Recreation FY 2015 Budget 157 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 100,000 Construction 250,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:350,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - - - 100,000 - - 250,000 350,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - - - 100,000 - - 250,000 350,000 - - - - - - Insert picture Chadwick Landfill IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of grounds maintenance; however, it is difficult to project estimated costs until a master plan is done of the space. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Chadwick Landfill occupies aver 126 acres of land off Arnold Mill Rd on the northwest end of the City. It is owned and operated by Waste Management and accepts non-hazardous construction and demolition debris. Within the next 3-5 years, it is expected to reach capacity and will be capped by WM. The City anticipates acquiring this land to be used as a park. A master plan will be done to determine how the space will be used. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Chadwick Landfill $350,000 2021 Parks & Recreation FY 2015 Budget 158 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - - - - - - - - - - - - - - Insert picture Birmingham Park IMPACT ON OPERATING BUDGET: No impact projected at this time.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This 200+ acre site is on the north end of the City behind Fire Station 43 (750 Hickory Flat Rd). It is currently an undeveloped, passive park that is open to the public for activities like hiking, horseback riding, dog walking, etc. About 40 acres of land and the Fire Station are still held by Fulton County as collateral for a Certificate of Participation they obtained to construct the Station prior to the incorporation of Milton. The debt is scheduled to be paid off in 2019 at which time the land and building will be acquired by the City. A master plan of this park was performed several years ago, but will likely need to be updated as priorities have changed with the Bell Memorial Park land acquisition and re-development. It is unclear at this time what estimated costs will be for any possible development of this park. It is included in the CIP simply as a reminder that this is a future project that will need to be considered. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Birmingham Park $0 Beyond 2021 Parks & Recreation FY 2015 Budget 159 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 27,000 Total Project Cost:27,000 Rollover at FYE 14 27,000 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 27,000 - - - - - - - 27,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 27,000 - - - - - - - 27,000 - - - - - - IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Open Space Preservation Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Provide planning services to create a form-based zoning code and potential TDR Ordinance to implement the vision as stated within the Arnold Mill Corridor Study and the Rt. 9 North Area Plan. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Protect and Preserve Open Space PROJECT NAME:Form-Based Code/TDR Ordinance $27,000 2015 Community Development FY 2015 Budget 160 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 109,205 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Tree Recompense Fees 109,205 - - - - - - - 109,205 Funding Source Total: 109,205 - - - - - - - 109,205 - - - - - - IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: To provide for an on-call contract for the purchase of trees, including installation and maintenance costs to service such trees. Said trees to be located within public spaces. These funds are generated from tree recompense fees paid by developers. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Tree Recompense Fund N/A N/A Community Development FY 2015 Budget 161 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 143,000 Total Project Cost:143,000 Rollover at FYE 14 75,000 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 70,938 - 33,000 35,000 - - - - 138,938 Debt Financing - - - - - - - - - Grant Funding 4,062 - - - - - - - 4,062 Other - - - - - - - - - Funding Source Total: 75,000 - 33,000 35,000 - - - - 143,000 - - - - - - Insert picture Gateway Signage IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This is a request to develop a branding campaign for the City so as to allow it to design and construct the following types of signs: major gateway signs with landscaping (2); minor gateway signs with landscaping (9); historic markers (100); park entrance signs (7); and, wayfinding signs (50). The projected expenses for these signs are spread over three years. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Gateway Signage and Historic Markers $143,000 2017 Community Development FY 2015 Budget 162 Capital Improvement Program FY 2015 - FY 2021 Page 1 of 2 STATE OF GEORGIA FULTON COUNTY ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT THE FISCAL 2015 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA APPROPRIATING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, ADOPTING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. WHEREAS, the City Manager of the City of Milton has presented a proposed fiscal year 2015 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budgets is a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the fiscal year 2015 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s fiscal year 2015 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. Page 2 of 2 ADOPTED AND APPROVED this 22nd day of September, 2014. CITY OF MILTON, GEORGIA By: ________________________ Joe Lockwood, Mayor _____________________________ ___________________________ Council Member Karen C. Thurman Council Member Burt Hewitt _____________________________ ____________________________ Council Member Matt Kunz Council Member Joseph Longoria _____________________________ ____________________________ Council Member Bill Lusk Council Member Rick Mohrig Attest: _______________________________ Sudie AM Gordon, City Clerk First Reading: September 8, 2014 First Public Hearing: September 8, 2014 Second Public Hearing: September 22, 2014 Ratification: September 22, 2014 (SEAL) HOME OF' MILTON ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 11, 2014 FROM: City Manager AGENDA ITEM: Consideration of U14-02 — 14505 Batesville Road, by LRF Milton, LLC — To Operate a Rural Event Facility (Sec. 64-1842). MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER. (APPROVED CITY ATTORNEY APPROVAL REQUIRED: O YES CITYATTORNEY REVIEW REQUIRED APPROVAL BY CITY ATTORNEY PLACED ON AGENDA FOR.- REMARKS OR: REMARKS () YES () NOT APPROVED xNO KNO O APPROVED O NOT APPROVED ©- *You *** PHONE: 678.242.25001 FAX: 678.242.2499 ® Green`' *Cernfied* Toniuo infoftillyofmiltonga.us I www.cityofmiltongams WILDUR Community i�E'„� 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 """�" � ' " "' I 'a` Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on September 22, 2014 (First Presentation September 8, 2014) 9/3/2014 U14-02 Page 1 of 19 PETITION NUMBERS U14-02 ADDRESS 14505 Batesville Road DISTRICT, LAND LOT 2/2, 661, 662, 707 OVERLAY DISTRICT Rural Milton EXISTING ZONING AG-1 (Agricultural) PROPOSED USE PERMIT Rural Event Facility (Sec 64-1842) ACRES 47.7 EXISTING USE Single Family Residence, atrium, barns, and accessory structures PROPOSED USE Rural Event Facility OWNER/PETITIONER LRF Milton, LLC ADDRESS 14505 Batesville Road Milton, GA 30004 REPRESENTATIVE Richard Allan Kaye, Esq. ADDRESS 1600 Parkwood Circle Atlanta, GA 30339 COMMUNITY DEVELOPMENT DEPARTMENT RECOMMENDATION U14-02- APPROVAL CONDITIONAL A request a Use Permit to operate a rural event facility (Sec 64-1802) on 47.7 acres. Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on September 22, 2014 (First Presentation September 8, 2014) 9/3/2014 U14-02 Page 2 of 19 CITY OF MILTON PLANNING COMMISSION RECOMMENDATION – AUGUST 27, 2014 U14-02 – APPROVAL CONDITIONAL – 3-2 After deliberations, the Planning Commission requested that the following conditions be amended as follows: 1) To the owner’s agreement to restrict the use of the subject property as follows: c) The hours of operation shall be the following: i. Friday through Sunday Saturday: 9:00 a.m. to 11:00 p.m. with the ceasing of amplified sound and serving of alcohol at 10:00 p.m. ii. Monday Sunday through Thursday: 9:00 a.m. to 10:00 p.m. with the ceasing of amplified sound and serving of alcohol at 9:00 p.m. iii. Amplified sound of music shall be located within the enclosed portion of the atrium. iv. All deliveries shall enter off of Batesville Road. v. When portable toilets are used, they shall not be viewed from Batesville Road and Taylor Road. Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on September 22, 2014 (First Presentation September 8, 2014) 9/3/2014 U14-02 Page 3 of 19 LOCATION MAP Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on September 22, 2014 (First Presentation September 8, 2014) 9/3/2014 U14-02 Page 4 of 19 Existing Zoning Map Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on September 22, 2014 (First Presentation September 8, 2014) 9/3/2014 U14-02 Page 5 of 19 Future Land Use Map Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on September 22, 2014 (First Presentation September 8, 2014) 9/3/2014 U14-02 Page 6 of 19 REVISED SITE PLAN SUBMITTED – August 19, 2014 Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on September 22, 2014 (First Presentation September 8, 2014) 9/3/2014 U14-02 Page 7 of 19 View looking east from Atrium (event space) toward Valmont S/D View looking at gazebo from top of stairs to Atrium (event space) Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on September 22, 2014 (First Presentation September 8, 2014) 9/3/2014 U14-02 Page 8 of 19 View of house (bed & breakfast) on left and atrium (event space) to the right View looking west across from the pond to atrium (event space) Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on September 22, 2014 (First Presentation September 8, 2014) 9/3/2014 U14-02 Page 9 of 19 View from the driveway to the atrium (event space) View looking north toward parking area Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on September 22, 2014 (First Presentation September 8, 2014) 9/3/2014 U14-02 Page 10 of 19 SUBJECT SITE: The subject site is zoned AG-1 (Agricultural) and developed with a 10,500 square foot single family residence and other accessory structures built between 1910 and the present on 47.7 acres. There is also an existing 2,748 atrium (pavilion) recently constructed. Staff notes that the Mayor and City Council approved a Use Permit (U14-01/VC14-02) for a 4 bedroom bed and breakfast on August 18, 2014. The bed and breakfast will be utilized to accommodate guests using the event facility. SITE PLAN ANALYSIS Based on the applicant’s revised site plan submitted to the Community Development Department on August 19, 2014, Staff offers the following considerations: In the applicant’s letter of intent received by the Community Development Department on August 18, 2014, it indicates that the applicant seeks a Use Permit for a rural event facility primarily utilizing the existing 2,748 square foot atrium (event space). The applicant is proposing to construct an addition to the atrium of 1,512 square feet for a total of 4,296 square feet. Rural Event Facility (Section 64-1842) Required Standard Meets the Standard 1. Lot area shall be a minimum of five acres. Yes, 47.7 acres 2. Permitted curb cut access shall not be allowed from a local street. Yes, Batesville Road is collector road. 3. Parking a. Parking areas for event attendees must be constructed of concrete, asphalt, and/or gravel or as approved by the Department of Public Works or other materials that prevents erosion of the parking area. b. One parking space per 2.5 attendees is required. c. Parking areas shall be screened from roads and adjacent properties. Yes, Meets all the requirements. 120 parking spaces provided, 100 required. 4. Noise levels measured at the property line shall be in accordance with Chapter 20, Article VII, Division 2 of the City Code. Yes, applicant has agreed to this requirement. 5. Activity areas such as outdoor dining, entertainment areas, including parking shall be at least 100 feet from any lot line unless the special event facility and adjacent lot are in single ownership. Yes, meets these requirements. 6. The maximum number of attendees and hours of operation will be evaluated by the Mayor and City Council on a case by case basis for each site to protect the public’s health, safety and welfare. See discussion below. 7. T 7. Tents used for any event may be set up no more than twenty - Yes, applicant has agreed Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on September 22, 2014 (First Presentation September 8, 2014) 9/3/2014 U14-02 Page 11 of 19 four (24) hours in advance and must be taken down within twenty-four (24) hours after such event. to this requirement. 8. Location and dimensions of undisturbed buffers, if needed to ameliorate the visual and audio effects of the facility, will be evaluated and determined by Mayor and City Council on a case by case basis for each site. See discussion below. 9) The design of newly constructed structures is to be consistent with the “Building and Other Structure Design (Sec 64 -1142 (6)) of the Rural Milton Overlay Zoning District. Proposed expansion of atrium will be required to meet this requirement. Discussion of Use Permit Standards The applicant’s revised letter of intent received by the Community Development Department on August 18, 2014 stated the following: 1. Maximum capacity of 250 guests 2. Hours of Operation: 9:00 a.m. to Midnight, with music until 11:00 PM. Following the 11:00 music termination, event attendees would have until 12:00 a.m. to acquire their vehicles from valet and vacate the events facility. 3. Days of Operation: Seven Days a Week. Although applicant anticipates that most events will be held Friday through Sunday, it will also make the facility available during the week for select corporate, political and other events. All events will comply with the Allowable Sound Levels provided by Sections 20-680 and 20-681 of the Code of the city of Milton. Applicant would be amenable to earlier closing times Monday – Thursday during the academic year (e.g. Music until 10:00 p.m. and attendees vacating the facility by 11:00 p.m. 4. Last Call: Last call for any alcoholic beverages will be 15 Minutes prior to the termination of music at 11:00 PM. 5. Traffic: Depending upon the number of attendees, all events will have either one or two off-duty City of Milton or Fulton County police officers directing traffic in and out of the facility. Valet service will be mandatory for all events over 75 attendees. Item number six (6) of the Use Permit Standards should be determined by the Mayor and City Council. Above, Staff has provided the applicant’s request for number of attendees and hours of operation that include days of operation. The applicant has proposed a maximum of 250 guests for each event. Staff is in agreement with this request based on the large size of the parcel and the Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on September 22, 2014 (First Presentation September 8, 2014) 9/3/2014 U14-02 Page 12 of 19 location of the event facility located in the center of the property. This number will be reflected in the Recommended Conditions. It is Staff’s opinion that the proposed time of Midnight for ending events, Friday through Sunday is too late and may have a negative impact on the surrounding properties. The Mayor and City Council recently approved a Use Permit for a similar operation pursuant to U13-04 located at 13895 Hopewell Road which required that amplified sound cease at 10:00 p.m. and the Use Permit required the event to cease at 11:00 p.m. Therefore, Staff recommends the same requirements for the subject site and will be included in the Recommended Conditions. In respect to hours of operation Monday through Thursday, Staff recommends that events end at 10 p.m. and amplified sound ceases at 9:00 p.m. throughout the entire year. This condition will be included in the Recommended Conditions. Item number eight (8) allows the Mayor and City Council to determine the location and dimensions of undisturbed buffers for the subject site. The applicant’s revised site plan does not provide for additional undisturbed buffers but mentioned that the applicant has planted additional vegetation between the atrium and the property line to help ameliorate noise. It is Staff’s opinion that based on the size of the property, 47.7 acres , the additional 30 plus acres for the entire site, the Little River to the west, existing heavy vegetation along the north property line abutting Taylor Glen Subdivision, Atlanta National Golf Course to the south and lastly, preserving the rural viewshed along both Batesville and Taylor Roads, undisturbed buffers are not required. Rural Milton Overlay District The proposed site plan meets the requirements of the Rural Milton Overlay District. City Arborist The proposed Use Permit will not impact any specimen trees based on the fact that there will be minimal improvements to the site. Fire Marshal HYDRANT INFORMATION:  According to IFC appendices that guide the safe development of hydrants and amount of water, needed fire flow for a type v structure of 4,296 square feet is 1,750 GPM for 2 hour duration. One hydrant is required. Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on September 22, 2014 (First Presentation September 8, 2014) 9/3/2014 U14-02 Page 13 of 19  This can be a wet hydrant off of the county m ain (if the space is un- sprinkled, it would have to be within 400 feet of the building. If the pavilion is sprinkled, that distance can increase to 600 feet, which is still being determined).  It can also be a dry hydrant off of the pond or via pump or cistern or some combination thereof, but the designer would have to affirmatively demonstrate (via submission with plans to the City of Milton Fire Marshal) that the method is sufficient to provide both the 1,750 GPM for 2 hours and the sprinkler flow if they are pulling from the same source.  With a dry hydrant, they would also have regular testing or will be conducted by the City Fire Department’s annual inspection of the commercial space. ACCESS INFORMATON:  Per the IFC Appendix D referenced the City Code, the minimum road width should be 26 feet, but have allowed 24 feet in subdivisions. The road width can be reduced to 20 feet as long as no parking is posted along the access road. Given that it is an access drive, this is probably the best option, as long as there is an open spot near the buildings for the Fire Department to set up if needed and at least 26 feet in the area of the hydrant.  It also lists the minimum gate width of 20 feet.  Again, per City Code, this also needs to be balanced with Community Development and Transportation regulations. Public Works Department 1. Stopping sight distance profile is provided and traffic memo states intersection sight distance is adequate. 2. Driveway width and radius returns within the right of way do not meet standards. Environmental Site Analysis The Environmental Site Analysis (ESA) report was completed as required by the Zoning Ordinance. On the site, there are wetlands, floodplain, and streams including the Little River. In addition there are specimen trees but will not be impacted by the development. There are no slopes exceeding 25 percent, endangered vegetation or wildlife on the site. Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on September 22, 2014 (First Presentation September 8, 2014) 9/3/2014 U14-02 Page 14 of 19 Public Involvement Community Zoning Information Meeting On July 29, 2014 the applicant was present at the Community Zoning Information Meeting held at the Milton City Hall. There were 27 people in attendance at the meeting. The following issues were brought up at the meeting:  Concerned about noise disturbing residents in Valmont subdivision.  Concerned about potential intoxicated drivers coming from events driving in the vicinity.  Concerned with the reduction of property values for adjacent and nearby properties.  Residents stated that they would rather see a subdivision developed than an event facility.  Residents questioned who would enforce the conditions of the use permit. City of Milton Design Review Board Meeting Courtesy Review – August 5, 2014 The following comments were made at the meeting:  This is a good use of the property.  Make sure parking is not visible from neighboring houses. Public Participation Plan and Report The applicant submitted the Public Participation Report on August 20, 2014. The public participation meeting was held on August 13, 2014 at 7:00 p.m. at the proposed site. There were eleven people who signed in, but there were some who chose not to sign the sign-in sheet. Staff has attached the issues and the applicant’s responses at the end of the Staff report. USE PERMIT CONSIDERATIONS In the interest of the public health, safety and welfare, the Mayor and City Council may exercise limited discretion in evaluating the site proposed for a use that requires a Use Permit. In exercising such discretion pertaining to the subject use, the Mayor and City Council shall consider each of the following as outlined in Sec. 64-1552 of the Zoning Ordinance: Use Permit Considerations. Staff has reviewed said items pertaining to the subject use, and, offers the following comments: 1. Whether the proposed use is consistent with the land use or economic development plans adopted by the Mayor and City Council: Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on September 22, 2014 (First Presentation September 8, 2014) 9/3/2014 U14-02 Page 15 of 19 The proposed development is located in the Agricultural, Equestrian, Estate Residential (AEE) land use category on the City of Milton 2030 Comprehensive Plan Map. The proposed use permit is permitted in the AG-1 (Agricultural) district which is an acceptable zoning district for the AEE land use category. In addition, the following Plan Policies are consistent with the proposed use: “We will support programs that retain, expand and create businesses that provide a good fit for our community’s economy in terms of job skills required and links to existing businesses and locate them appropriately within the City.” “We will encourage the preservation of natural resources areas and preserve contiguous green open spaces development of land in appropriate designated areas as development occurs.” ”We will encourage development that is sensitive to the overall setting of the community and will contribute to our community’s character and sense of place.” 2. Compatibility with land uses and zoning districts in the vicinity of the property for which the use permit is proposed: The subject site is adjacent to the Little River which is the border between the City of Milton and Cherokee County to the west. To the north is Taylor Glen subdivision and to the east is Valmont subdivision with minimum one acre lots. To the south is the Atlanta National Golf Club. It is Staff’s opinion that the proposed rural event facility is compatible with adjacent and nearby properties if approved with the Recommended Conditions. 3. Whether the proposed use may violate local, state and/or federal statutes, ordinances or regulations governing land development: The proposed use does not appear to violate any ordinances or regulations governing land development. 4. The effect of the proposed use on traffic flow, vehicular and pedestrian, along adjoining streets: The proposed use’s effect on the traffic flow, vehicular and pedestrian, along adjoining streets should be minimal as the frequency and timing occurs during off peak times, during the weekend hours and typically not during the week. In addition, traffic will be entering and exiting on Batesville Road and not on Taylor Road where there are existing single family subdivisions, which should minimize the impact on these subdivisions. Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on September 22, 2014 (First Presentation September 8, 2014) 9/3/2014 U14-02 Page 16 of 19 5. The location and number of off-street parking spaces; The required number of parking spaces is one space per 2.5 attendees. The applicant has indicated a total of 120 parking spaces for the facility which is 20 more than the required 100 parking spaces. The applicant has also indicated that valet parking will be required for events w ith more than 75 attendees. The parking is located in the central part of the site and cannot be seen from either Batesville or Taylor Roads or adjacent properties. 6. The amount and location of open space: The proposed site provides for a large area of open space which primarily surrounds house and accessory structures. 7. Protective screening: Based on the site plan submitted and the proposed use, Staff recommends no additional buffers on the site based on the size, existing tree coverage, and the intent to preserve the rural viewshed along the roadways. In addition, there is already a requirement of a 50 undisturbed buffer and 25 foot non improvement setback along the Little River on the west boundary of the site. 8. Hours and manner of operation: The applicant has requested that the facility be from 9:00 a.m. to Midnight, with music until 11:00 p.m. Following the 11:00 music termination, event attendees would have until 12:00 a.m. to acquire their vehicles from valet and vacate the events facility. In addition, the applicant requested that Monday – Thursday during the academic year until 10:00 p.m. and attendees vacating the facility by 11:00 p.m. It is Staff’s opinion that these requested times are too late based on recent Council policy of ceasing amplified sound at 10:00 p.m. and the event end at 11:00 p.m. for Friday through Sunday. For the remainder of the week, the hours of operation should be between 9:00 a.m. and 10:00 p.m. with amplified sound ending at 9:00 p.m. 9. Outdoor lighting: The applicant has not indicated any additional lighting on the site. If lighting is proposed, it must comply with the Night Sky Ordinance. 10. Ingress and egress to the property. Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on September 22, 2014 (First Presentation September 8, 2014) 9/3/2014 U14-02 Page 17 of 19 The proposed ingress and egress to the event facility is via Batesville Road and thus will have minimal direct impact on the subdivisions along Taylor Road. CONCLUSION If approved with the Recommended Conditions, the proposed rural event facility is consistent with the City of Milton 2030 Future Land Use Plan and Policies. Therefore, Staff recommends U14-02 be APPROVED CONDITIONAL. Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on September 22, 2014 (First Presentation September 8, 2014) 9/3/2014 U14-02 Page 18 of 19 RECOMMENDED CONDITIONS If this petition is approved by the Mayor and City Council, it should be approved for a Use Permit for a Rural Event Facility CONDITIONAL subject to the owner’s agreement to the following enumerated conditions. Where these conditions conflict with the stipulations and offerings contained in the Letter of Intent, these conditions shall supersede unless specifically stipulated by the Mayor and City Council. 2) To the owner’s agreement to restrict the use of the subject property as follows: a) A rural event facility. b) The number of attendees shall not exceed 250 people for any single event. c) The hours of operation shall be the following: i. Friday through Sunday: 9:00 a.m. to 11:00 p.m. with the ceasing of amplified sound at 10:00 p.m. ii. Monday through Thursday: 9:00 a.m. to 10:00 p.m. with the ceasing of amplified sound at 9:00 p.m. 3) To the owner’s agreement to abide by the following: a) To the revised site plan received by the Community Development Department on August 19, 2014. Said site plan is conceptual only and must meet or exceed the requirements of the Zoning Ordinance, all other applicable City ordinances and these conditions prior to the approval of a Land Disturbance Permit. In the event the Recommended Conditions of Zoning cause the approved site plan to be substantially different, the applicant shall be required to complete the concept review procedure prior to application for a Land Disturbance Permit. Unless otherwise noted herein, compliance with all conditions shall be in place prior to the issuance of the first Certificate of Occupancy. 4) To the owner’s agreement to the following site development considerations: a) A 10,536 square foot structure, a 4,296 square foot atrium, and all other buildings shall not be expanded in size as depicted on the revised site plan received by the Community Development Department on August 19, 2014. Prepared by the Community Development Department for the City of Milton Mayor and City Council Meeting on September 22, 2014 (First Presentation September 8, 2014) 9/3/2014 U14-02 Page 19 of 19 b) The location and number of parking spaces shall be as depicted on the revised site plan received on August 19, 2014. All events with more than 75 attendees shall be required to have valet service and provide a minimum of one off-duty police officer for such events. 5) To the owner’s agreement to abide by the following requirements, dedication and improvements: a) Access to the site shall be subject to the approval of City of Milton Public Works Department, prior to the issuance of a Business License, Land Disturbance Permit, Subdivision Plat or Certificate of Occupancy (whichever comes first). Entrance(s) shall conform to Chapter 48 Streets, Sidewalks and Other Public Places of the City of Milton Code of Ordinances, or be reconstructed to meet such criteria as required by the Department of Public Works. At a minimum the following shall apply: i. Driveway(s) shall meet required intersection sight distance and shall be certified by professional engineer ii. Driveway(s) shall be improved within the right of way Responses to Issues and Concerns LRp MILTON, LLC RECEIVED The following Issue and Concerns were raised at and prior to the neighborhoodm CITY OF is+t L i UN AMUNlTY DEVELOPMENT 1, ISSUE: Noise levels emanating from the events venue. RESPONSE: To address the perceived noise concern, and demonstrate that noise would not be a real issue for the residents of the Valmont Subdivision, Applicant created a sound stage which blasted music from the Atrium where the events will be held at a 90* decibels level -far in excess of the levels which emanate from the venue and would be uncomfortable for attendees at the venue (e.g. Rock concert levels). Even at these very high levels, at the actual Property line with Taylor Road, the readings were between 4045 decibels, far below the City Ordinance limit of 55 decibels. Next, as past of the demonstration, Applicant turned the music down to what it anticipates the levels to be, approximate 80 decibels or lower and the sound meter that measures sounds from 40 decibels and above did not register at the Property line following this adjustment, One attendee told us that his wife inside the closest home to the Property could not hear the sound at all. Asan Accommodation to the Valmont residents, the Applicant filed a Revised Letter of intent to construct an extension of the Atrium, which will provide for solid Plexiglas windows and a sold wall with stone fireplace, to further dampen the sound. Even though the sound stage demonstration proved the events would not even approach the hinits of 55 decibels set forth in Sections 20-680 and 20-681 of the Code of the City of Milton, the extension of the Atrium is being made as an accommodation solely in order that the Valmont residents well be further, and additionally sheltered from any event noise. This accommodation was made at considerable cast to the Applicant. As an additional noise Accommodation, Applicant has planted 20 Leyland Cypress Trees between the Atrium and the Property line to further dampen the sound. ISSUE: Parking and egress and ingress to the facility would create additional noise, be visible to Valmont Residents and present safety issues. RESPONSE: To address the perceived concerns about parking (visibility to residents, mise), and ingress and egress visibility safety concerns being on the hili of Batesville Rd, the Revised Letter of Intent removed entirely the Easterly parcel of the Property from the Application, changing the size of the facility from 80 plus acres to approximately 48 acres of farm land. In essence, the Valmont residents were concerned that the parking proposed on the previous .application was closer to their subdivision and Taylor Road entries, so there would be more noise, they might be in the line of site of the parked cars and inconvenience of traffic so close to their subdivision entry. The Valmont residents raised perceived safety concerns about the effcct the originally proposed egress and ingress for the parking would have on their subdivision. Without further debate and as a significant accommodation to the Valmont residents, Applicant has now agreed to remove the Easterly parcel of 32 acres entirely front the proposed events facility Application and relocate the parking to the one affected parcel, completely out of the line of sight and sound of the Valmont subdivision. In addition, the proposed entry to the events facility was moved to the main entry of the affected parcel, providing for additional line -of -sight for egress and ingress, diffusing the Valmont residents' concerns. This accommodation siggiftaritly reduce the use of the events facilit ro�ert f'ormall_y $0 acres}, but is beim proposed to accomtttodate perceived, but unnr�oyen parking, -potential n ' eaqdet issues raised by the residents of Valmont. Further, Applicant will have either one or two ofd' -duty City (004819V.Q00( Georgia Rustic Wedding Locations 12 A B C p E F G 1 VENUE ADDRESS ACRES PHONE _HOURS 0Clperation SOUNDOROINANCE Vacating Premise 620 Station Camp Creek Road, Music Stops at 11:30pm/ Bands 2 Vinewood Plantation 1324 Roscoe Road, Newnan 30263 ...�...... L,IM � 404-520.7465 -.._...__. Friday -Sunday only must he approved. Midnight 7 days a week 85- Appt/ any day of have for the weeke.^.d _ 3 Thlstiewood Farms 12332 Hwy 42 S Byron 31008 52 acres 478-474-4701 week Music stops at It pm Midnight to lam Court Street Livery 30673 4432 Cave Spring Road, Rome 1500 Open April -mid Nov/ Music stops at 12am/ will 4 Belle Terra 01361 acres x.706-235-5872 any day of the week extend No set time 104 Stonewall St, Cartersville None/ surrounded by 5 Stonewail Manor 30120 4371 Marietta St, PowderSprings 2 acres 770-387-0723 7 days a week businesses Midnight Magnolia House of Powder 6 Springs 30127 N/A 770-943-2860 17days a week 11pm llpm 11:30 PM 310 Gil mer Ferry Road, Ball Ground 7 The Corner District 30170 n/a 770-862-3537 7 days a week llpm/gocd neighbor mldn4ht Through Thursday 20 Summaur Studio 409 Bishop St NW Atlanta 30318 N/A L/M 404.962-8708 7 days a week Can add 1+ hou r to 4 12:30 AM 12AM 61 Marble Mansion Lane, Tate 916 Joseph F. Lowery Blvd Atlanta No sou nd ordinanml prefer 1/2 hour wedd Ing 8 Tate (louse 30177 » 29 acres 770.735-3122 7 days a week 11:30 -midnight package Chukkar Farm Ado dub & 1140 Liberty Grove Road 9 Event Facility Alpharetta 30004 173 acres _ i770 -898-129B 7 days a week llpm rsoise ordinance flexible y 80 acres/ facility on 5 1 Midnight ( 2 day 10 The Town of Ynot 538 Benson Road, Dallas 30132 1291 Braswell Rd, Rockmart 30153 jacres 1000 acres 1678 28-8285 [ 770-880-7739 7 days a week 7 days a week music ordinance 10pm 11pm [venue rentais) 4 hr reception pkg SS Hills Creek 12 Beaver Creek Plantation Fritz Farm [3Bq8Hwy80E,TwlnC1ty 30471 193 acres q78.763-2920 13 4015 U.S. Highway 280 E, Cordele 31415 26 acres 404-772.9826 . I 7 days a week_ t-1-1 ordinances / II;ao pm Midnight/ but If yofiexlbie urent thesound ordinance/ use the weekend/ ne time 7 days a week d nelghbor Rule limit RECEIVED AUG 2 7 2014 CITY OF MILTON COMMUNITY DEVELOPMENT 100 acre within a 10001 14 Twin Oaks Farm 386 Pope Road, Pineview 31071 acres : 770-313-3270 ' 7 days a week no sound ordinance Midnight 620 Station Camp Creek Road, 15 The Barn at Tatum Acres Jasper 30143 75 acres 470-774-0931 7 days a week 11pm have for the weeke.^.d 16 West Court St., Washington 16 Court Street Livery 30673 1404-219.9938 17 4 Carlos Museum 5715. Kilgo Circle, Atkanta 30322 NIA Inside space only 4D4-727-4282 7 days a week Slpm Slpm 2.245 Piedmont Avenue NE Atlanta 18 Atlanta Botanical Gardens 30304 UM 1404.676.5859 Midnight 19 Gardens at Great Oaks 766 Mimosa Slyd Roswell 30075 10 acres 1770-6934DID 7 days a week llpm 11:30 PM IW:OD AM Monday Through Thursday 20 Summaur Studio 409 Bishop St NW Atlanta 30318 N/A L/M 404.962-8708 7 days a week 12:30 AM 12AM n 916 Joseph F. Lowery Blvd Atlanta 21 The Foundry 30316 NA/LM 404-815-0707 7 days a week 1:30 AM 1:30 AM RECEIVED AUG 2 7 2014 CITY OF MILTON COMMUNITY DEVELOPMENT IN SUPPORT OF the LRF Milton, LLC's permit request to operate a Rural Event Facility: The below listed property owners reside in the Taylor Glen subdivision and all SUPPORT LRF's request to operate a Rural Event Facility. The Taylor Glen neighborhood abuts much of the property of LRF and is practically "in the backyard" of Little River Farms. Since the Taylor Glen neighborhood consists of the largest number of landowners in closest physical proximity to LRF, we believe we would be the most impacted by the permit request. Thus, we hope the Planning Commission and City Council will give credence to our view that LRF's request would be the best use of the property and that we are all in support of creating a Rural Event Facility on the property. Lisa & Keith Crandall - 14700 Taylor Valley Way Ken & Julie Morton - 14732 Taylor Valley Way Fritz& Mary Jo Holzgrefe -14743 Taylor Valley Way Chad & Carmen Spangler - 14724 Taylor Valley Way Nathan & Susanne Martin -14767 Taylor Valley Way Larry Boese & Liane Russell - 14772 Taylor Valley Way Rob & Katie Spee- 14748 Taylor Valley Way Jane & Tom Hart - 14740 Taylor Valley Way George & Lisa Bumiller - 14708 Taylor Valley Way Trish & Kevin Neal - 14716 Taylor Valley Way Wendi & Mark Worley - 14780 Taylor Valley Way Lori & Jim Konen- 120 Taylor Valley Court Richard & Jennifer Noonan - 105 Taylor Valley Court Kathleen & Brian Johnson - 385 Taylor Glen Drive Daniela & Tyler Simpson - 365 Taylor Glen Drive Jeff & Susan Brown - 389 Taylor Glen Drive Laura & Matt Sayre - 349 Taylor Glen Drive Melodie & Joseph Edwards - 369 Taylor Glen Drive Jennifer Brooks - 336 Taylor Glen Drive Paul & Kimberly Kenney - 393 Taylor Glen Drive Lori & Chris Rowley - 368 Taylor Glen Drive Dana & Joseph Draughon - 321 Taylor Glen Drive Charles & Lisa Fisher - 388 Taylor Glen Drive Gina & Stephen Critchfield - 396 Taylor Glen Drive Connie & Richard Herrin - 384 Taylor Glen Drive Robert & Cody Hicks - 157 Taylor Ridge Way Dick & Kate Barkelew --154 Taylor Ridge Way Darrin & Elizabeth Cohen - 158 Taylor Ridge Way Amy & Michael Matthews -146 Taylor Ridge Way Josh & Kelly Masters -145 Taylor Ridge Way Heather and Andy Braddy - 142 Taylor Ridge Way Jodi & Mike Christensen -148 Jordan Ridge Court Todd & Kelley Unverzagt -145 Jordan Ridge Court RECEIVED CH r OF MIL I ON COMMUNITY DEVELOPMIENT This list includes 33 households. Please note that any property owners in Taylor Glen that are not listed herein does NOT indicate any opposition to the permit, they simply did not reply to a neighborhood email on this issue. Also note that there were NO emails or replies to the neighborhood -wide email in opposition to the LRF permit. All of the above addresses are located in Milton, GA. 30004 Robyn Macdonald From: staceywjacobs@yahoo.com Sent: Wednesday, August 27, 2014 3:32 PM To: Robyn Macdonald Subject: Event facility and surrounding neighborhoods Dear Member of Planning Commission, Thank you for taking the time to read this and thoughtfully considering the interests of those citizens most impacted by the proposal of the Event Facility on Batesville Road. There are many of us in several neighborhoods who are strongly opposed to this passing. We were in support of the family being able to open the Bed & breakfast and wish them success. However, the event facility will have an impact on our quality of life and possibly our daily lives. On August 23, 2014, a private party was held at the Little River Farms property. The sounds of the guests, di, band music and recorded music could be heard in our home. We were unable to listen to our own quiet music on our back deck. The music we were hearing was " Bootylicio us" by Beyonce played from the farm. What a terrible feeling to know that you will not know or have any control over what music will be heard by your children as they play in the yard or sit in their home. The most disturbing part of the evening is that the music could be heard in my 5 year old son's bedroom. My normally sound sleeper was not sleeping well that night. I believe they stayed within the allowable sound levels so it was probably a good indicator of what we could expect for future parties or weddings. I believe this property has been compared to another event facility on Hopewell Road for planning purposes. We feel these properties are very different because the Hopewell Road Facility is enclosed. We are asking this facility be enclosed as well. If it must be passed, then we see this as the only reasonable alternative. We would like for the events to be limited in some manner. Either one day per weekend or only 2 or 3 weekends per month. Weekdays should not even be a consideration with so many working families with school aged children bordering the property. There appeared to be consideration for the academic school year, but 9 pm is too late. Many of the children in our neighborhood are very young and have earlier bedtimes. What a heartbreak to have to wait for the band to finish to put your 5 year old to bed. Especially in such a quiet community like Milton. You have the powerto protect hundreds of people and their children in this matter. We share the same desire to keep Milton rural and agricultural, but in this case we feel the citizens should have a voice. Let's put our families and children first in this decision. Best regards,. Stacey Jacobs 404-432-1358 Sent from my iPad Robyn Macdonald From: Tom Doering <tmdoehng2@comcast.net> Sent: Tuesday, August 26, 2014 11:22 AM To: Robyn Macdonald Subject: Re: U14-02 Rural Event Facility Staff Report Robyn Thank you for a copy of your report. I had attended the on-site visit at Little River Farm along with some of my neighbors. Some of the changes they have agreed to such as moving the entrance / exit and parking away from Taylor Road and Valmont are nice however the biggest concern remains noise and safety. This past Saturday a private wedding was held at Little River Farm. Several of the residences in Valmont could hear the live music, crowd noise and vendor traffic from our homes (both inside and outside). Several of my neighbors called the Milton Police to complain of the noise. The event went on well past midnight. The noise disturbed our peace and quite and for some neighbors their sleep. I understand that this was a private wedding for Mr. Ivey, however, this gives us a strong indication of what is to be expected. More steps need to be taken. Every home in our neighborhood has large beautiful screened -in decks (some with fireplaces) which we all enjoy using. My wife and I enjoy spending time on our deck with our kids to have meals, family conversations or to just relax. The noise coming from LRF will destroy the enjoyment of our home and the beauty of living in this part of Milton. Some of the changes we want to see are to fully enclose the Pavilion, place larger buffers ( not the 3-5 foot trees they planted), limit the time Fridays / Saturdays to10:00 Pm, Sundays and during week to 6:00 pm. I know many of my neighbors will be at the Planning Commission meeting on Wednesday. We look forward to meeting you. Sincerely, Tom Doering Valmont Resident On Aug 25, 2014, at 9:17 AM, Robyn Macdonald Rob n.Macdonald cit ofmilton a.us> wrote- All, rote: AII, Below is the link to Community Development's Staff report/recommendation prepared for the upcoming Planning Commission meeting on Wednesday, August 27, 2014 at 7:00 p.m. in the Council Chambers. This is just a recommendation to be presented to the Planning Commission. They will make a recommendation that will be forwarded to Mayor and City Council's meeting on September 22, 2014 to be held at 6:00 P.M. Both the opposition and the support (including the applicant under the support side) has 10 minutes each to present speak. So for each side, please plan accordingly. Let me know if you have any further questions. Robyn http:llwvvw.cityofmiltona.flr�Ipu12014 08-27-2014 Packet.pdf rirnage001.gif> Robyn MacDonald Principal Planner Community Development Department 13000 Deerfield Parkway, Suite 107F Milton, GA 30004 Office — 678-242-2540 Fax - 578-242-2550 www. cityofm i Itonga. u s <1mage002.gif> <image003_gif><image004.gif> Want to stay on top of what's going on in the City? Sign up for our e -Newsletter! Have a problem, question, comment, complaint or compliment? We want to hear about it! For prompt assistance, call 678.242.2500 or e-mail us at info(a-).citvofm iltonga. us. Our Care Values Innovation I Quality I Integrity I Transparency 9 Respect I Fiscal Responsibility I Professional Development Robyn Macdonald From: Christina & John Jordan <jordan325@comcast.net> Sent: Friday, September 05, 2414 2:12 PM To: Robyn Macdonald Subject: Little Rivers Farm input Please give them their permit until 11p.m.! Christina & John Jordan at 325 Marshalls Cove, Milton, GA are in favor of the Bed & Breakfast and event facility. Sincerely, The Jordan Family Little River Farms Event Facility Community Concerns Situation. ■ Little River Farms is building a multi -event facility with the intent of hosting weddings and events for up to 250 people. • On the surface this appears to be an acceptable way to promote the rural character Milton desires (as opposed to developing another subdivision, etc.) As you have heard, we are concerned about a disruptive, commercial business in the center of a residential community. If City Council does approve this commercial event facility, then please consider all of the following constraints and remedies. Our Specific Concerns: • The surrounding communities will be Negatively impacted due to: 1. Noise Pollution 2. Saf ety 3. Traff is Congestion 4, Sanitation 5. lighting Constraints and remedies to ensure these issues are minimized for the surrounding neighbors: 1. Noise Pollution • The facility should be completely enclosed with permanent walls, windows, roof, and doors to prevent excess noise levels. • No events or weddings can take place outside of the permanent structure using any type of amplified sound system. All events and weddings after 8 pm must be held inside the facility. • No speakers will be used outside of the facility. • Noise levels will be no louder than 45 decibels at the edge of the Valmont Subdivision property line along Taylor Road. • A "natural green" barrier of evergreen trees (Leyland Cypress or other similar trees) will encircle the facility within 25 yards. Spacing will not be more than b feet and the planted height will not be less than 8 feet. (The current Leyland Cypress planted along the driveway are too far away and too small to reduce any noise levels.) ■ Events limited to Friday and Saturday. No events are to be held Sunday through Thursday. Please consider not allowing events one weekend a month, • Amplified Music will stop by 8 pm Friday and Saturday. If events are permitted on Sunday, then the amplified music will end by 6 pm. • All guests and event staff must exit the premises by 9 pm Friday and Saturday and 7 pm Sunday if allowed by permit, ■ No events will begin prior to 10 am • Limit facility use to Weddings and Corporate Events only, NO Concerts or Political Rallies or Fund Raisers or Adventures. • Direct all speakers inside the facility away from Valmont and Taylor Glen subdivision<. 2. Safety • Serving of alcohol will end one hour before the event ends or at 8 pm (whichever is earlier). ■ Valets will prevent anyone who appears to be under the influence from driving, • All parking will require the use of valets. (No matter the number of guests) • Limit the total number of guests, management, and all staff: whether hired by LRF or the renting party, to a maximum of 175. • At least one off duty police officer must work every event regardless number of guests. • No shot gun, skeet shooting, trap shooting, or weapon discharges will be allowed on the property by guests or staff • Any marquee placed on the property will be located only at the main entrance to the event center • The event facility will bring people who don't live in the immediate area to this community, including event staff, caterers, vendors, and guests, who will now see the homes around this area there by potentially increasing crime rates 3, Traffic Congestion • Event parking access will be limited to entrance/exit off Batesville Road • No access will be used on Taylor Road for the event facility including but not limited to catering vans, equipment deliveries, rental deliveries, staff, etc. • No cars will park along Taylor Road or Batesville Road ■ Parking must be located out of view of Valmont Subdivision • All traffic must exit the premises prior to 10 pm ■ Two Milton Police officers will direct traffic for events with more than 50 guests at the entrance of the property on Batesville Road and the intersection of Taylor Road and Batesville Road. • Traffic will not back upon Batesville Road at the entrance to LRF. 4. Sanitation • All portable toilets will be placed completely out of sight of Valmont Subdivision, Taylor Road, and Batesville Road. ■ Portable toilets will not be delivered until 24 hours prior to the event and removed within 24 hours after the event 5. Lighting • Any marquee placed on the property will not have lighting ■ No lighting shall be installed that would interfere with the rural atmosphere that currently exists • No lighting shall be directed toward Valmont or Taylor Glen Subdivisions In conclusion, we ask that the Planning Commission and City Council consider the significant impact this event facility will have on the rural Milton residential community that surrounds this facility. In order to maintain the rural Milton atmosphere, help more than 50 children focus on education, and help keep the community safe, we request all these conditions be included in this Land Use Permit. Finally, we request this Land Use Permit be limited to 3 years so that City Council may review the long term impact of this facility. ORDINANCE NO._______ PETITION NO. U14-02 STATE OF GEORGIA COUNTY OF FULTON AN ORDINANCE TO APPROVE A USE PERMIT (SECTION 64-1842) FOR A RURAL EVENT FACILITY ON 47.7 ACRES LOCATED AT 14505 BATESVILLE ROAD BE IT ORDAINED by the City Council for the City of Milton, Georgia while in regular session on September 22, 2014 at 6:00 p.m. as follows: SECTION 1. That the Zoning Ordinance of the City of Milton be amended, to be changed so that the following property located at 14505 Batesville Road, consisting of a total of approximately 47.7 acres as described in the attached legal description, a Use Permit for a rural event facility with conditions, attached hereto and made a part herein; ALL THAT TRACT or parcel of land lying and being Land Lots 661, 662, and 707 of the 2nd District 2nd Section, City of Milton, Fulton County, Georgia; and SECTION 2. That the Use Permit for a bed and breakfast listed in the attached conditions of approval, be approved under the provisions of Chapter 64, Article IX, Division 5, Section 64-1802 of the Zoning Ordinance of the City of Milton with the approved concurrent variance; and SECTION 3. That the property shall be developed in compliance with the conditions of approval as attached to this ordinance. Any conditions hereby approved (including any site plan) do not authorize the violation of any district regulations; and SECTION 4. That all ordinances or part of ordinances in conflict with the terms of this ordinance are hereby repealed; and SECTION 5. This Ordinance shall become effective upon adoption by the Mayor and City Council and the signature of approval of the Mayor. ORDAINED this 22nd day of September, 2014. _________________________________ Mayor Joe Lockwood Attest: ___________________________ Sudie AM Gordon, City Clerk (Seal) RECOMMENDED CONDITIONS If this petition is approved by the Mayor and City Council, it should be approved for a Use Permit for a Rural Event Facility CONDITIONAL subject to the owner’s agreement to the following enumerated conditions. Where these conditions conflict with the stipulations and offerings contained in the Letter of Intent, these conditions shall supersede unless specifically stipulated by the Mayor and City Council. 1) To the owner’s agreement to restrict the use of the subject property as follows: a) A rural event facility. b) The number of attendees shall not exceed 250 people for any single event. c) The hours of operation shall be the following: i. Friday through Sunday: 9:00 a.m. to 11:00 p.m. with the ceasing of amplified sound at 10:00 p.m. ii. Monday through Thursday: 9:00 a.m. to 10:00 p.m. with the ceasing of amplified sound at 9:00 p.m. 2) To the owner’s agreement to abide by the following: a) To the revised site plan received by the Community Development Department on August 19, 2014. Said site plan is conceptual only and must meet or exceed the requirements of the Zoning Ordinance, all other applicable City ordinances and these conditions prior to the approval of a Land Disturbance Permit. In the event the Recommended Conditions of Zoning cause the approved site plan to be substantially different, the applicant shall be required to complete the concept review procedure prior to application for a Land Disturbance Permit. Unless otherwise noted herein, compliance with all conditions shall be in place prior to the issuance of the first Certificate of Occupancy. 3) To the owner’s agreement to the following site development considerations: a) A 10,536 square foot structure, a 4,296 square foot atrium, and all other buildings shall not be expanded in size as depicted on the revised site plan received by the Community Development Department on August 19, 2014. b) The location and number of parking spaces shall be as depicted on the revised site plan received on August 19, 2014. All events with more than 75 attendees shall be required to have valet service and provide a minimum of one off-duty police officer for such events. 4) To the owner’s agreement to abide by the following requirements, dedication and improvements: a) Access to the site shall be subject to the approval of City of Milton Public Works Department, prior to the issuance of a Business License, Land Disturbance Permit, Subdivision Plat or Certificate of Occupancy (whichever comes first). Entrance(s) shall conform to Chapter 48 Streets, Sidewalks and Other Public Places of the City of Milton Code of Ordinances, or be reconstructed to meet such criteria as required by the Department of Public Works. At a minimum the following shall apply: i. Driveway(s) shall meet required intersection sight distance and shall be certified by professional engineer ii. Driveway(s) shall be improved within the right of way REVISED SITE PLAN SUBMITTED AUGUST 19, 2014 HOME OF' -HF P:F-T G?'LJAL11Y c - N GF-ORGIA' Im. I L"TO N*k ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 11, 2014 FROM: City Manager AGENDA ITEM: Consideration of RZ14-05 — To Amend Article VI, Division 23 — CUP (Community Unit Plan) District. MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: VAPPROVED O NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED. () YES { NO Rr e- of Ic.-:t&rnmiwoo ry j CITY ATTORNEY REVIEW REQUIRED. O YES UNO TV Dt FCAJ? APPROVAL BY CITY ATTORNEY () APPROVED () NOT APPROVED PLACED ON AGENDA FOR: D 9 22 4 4 REMARKS N4 — YOU PHONE: 678.242.25001 FAX: 678.242.2499 Y Green inFo@cityoFmiltonga.us k www.ciiyofmilFonga.us Communitymom 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 " """ '� ` To: The Honorable Mayor and City Council From: Kathleen Field, Community Development Director Date: Submitted September 10, 2014 for the September 22, 2014 Regular Meeting (July 7, 2014 First Presentation and July 14, 2014 for Council Work Session, Deferred from the July 21, 2014 City Council Meeting) Re: Consideration of RZ14-05 – CUP and RZ14-06 - NUP – Text Amendments Department Recommendation: The Mayor and City Council recommended deferral to the September 22, 2014 Council Meeting. The Community Development Department recommends deferral to the October 20, 2014 Mayor and City Council Meeting of the proposed text amendments as discussed below. Executive Summary: The proposed deletion of the CUP (Community Unit Plan) District and the NUP (Neighborhood Unit Plan) District is in response to the Zoning Moratorium that is currently in place for these two zoning districts. The reasoning behind the proposed deletion of the CUP district for requests to this district in the future is so that Staff can guide the development community to a more reasonable development when it involves un-sewered areas of the City. Currently, the applicant can request almost any minimum setbacks and there is a perception that by drastically reducing the setbacks, the development yields additional lots. In addition, there is a misconception that non-residential and multi-family uses are permitted by right. The CUP district was intended to provide flexibility to a large parcel. A good example is the Crooked Creek subdivision on Hwy 9 where there are “pods” of development with various size parcels and setbacks. This was accomplished through one zoning district instead of the developer requesting various ones to accomplish the same result. Since the City adopted the Form Based Code for the Crabapple and Hwy 9 areas and will be working on a Form Based Code for the Arnold Mill area in the next six months they will provide similar flexibility as the CUP did in the past. Staff is proposing a new zoning district RR (Rural Residential) pursuant to RZ14-08 which is replacing the existing R-2 (Residential) District and believes that this newly created district will 2 be a compromise between the proposed deleted CUP and the AG-1 district. As part of this memo, Staff has included a comparison chart to illustrate this point. Comparison Chart Development Standard CUP District (Existing) AG-1 District (Existing) RR District (Proposed) (Currently R-2) Rural Milton Overlay approved June 2014 (If applicable) Minimum development area 10 acres None None Height 40 feet 40 feet 2 stories, 28 feet 2 stories, 28 feet Minimum Lot Area Proposed by applicant 1 acre 1 acre Minimum lot width at building line Proposed by applicant 100 feet 150 feet Minimum development frontage 35 feet None 150 feet Minimum lot frontage 20 feet 35 feet 35 feet Minimum heated floor area Proposed by applicant None Proposed by applicant Minimum perimeter setback Proposed by applicant None 50 feet, not including road frontages Minimum front yard Proposed by applicant 60 feet 20 feet Minimum side yard Proposed by applicant 25 feet 50 feet between structures and not less than 10 feet from property line Minimum side yard adjacent to a street Proposed by applicant 40 feet 30 feet Minimum rear yard Proposed by applicant 50 feet 40 feet Lot coverage None none 20% 20% Open space or recreational facilities 10 to 20 acres None None 550 square feet per unit Open space or recreational facilities more than 20 acres 550 square feet per acre None 1,000 square feet per acre Ganged Mailboxes None None Yes Yes Rural Viewshed None None Yes, 40 foot undisturbed and 20 foot no improvement setback along “exterior roads” Yes, 40 foot undisturbed and 20 foot no improvement setback along “exterior roads” Architectural Review None None Yes, for lots adjacent to exterior streets Yes, for lots adjacent to exterior streets 3 In regards to the NUP (Neighborhood Unit Plan), this district requires that the development be a minimum of 4 acres and no larger than 12 acres in size. This is the “smaller” version of the CUP district. Similar to the CUP, it has historically provided flexibility for smaller tracts of land, but the newly adopted Form Based Codes provides for this flexibility and therefore Staff is of the recommends this district be deleted for future requests of the NUP district in the future. The Planning Commission recommended approving the deletion of the CUP and NUP zoning districts on June 25, 2014 as recommended by Staff. The City Attorney recommended that there is a need to keep these two districts since there are existing zonings within the City. Instead, there is a provision that there shall not be any additional requests for the CUP and NUP zoning districts. Funding and Fiscal Impact: None anticipated. Alternatives: The Mayor and City Council may approve the amendment as proposed and/or recommend further amendments to the text amendments discussed. Legal Review: Paul Frickey - Jarrard & Davis (June, 2014) Concurrent Review: Community Development Staff, Laurel Florio Attachment(s): Text Amendments and Ordinances for RZ14-05 and RZ14-06 STATE OF GEORGIA ORDINANCE____ COUNTY OF FULTON RZ14-05 AN ORDINANCE TO AMEND ARTICLE VI, DIVISION 23, CUP (COMMUNITY UNIT PLAN) DISTRICT OF THE CITY OF MILTON ZONING ORDINANCE (CHAPTER 64 OF THE CITY CODE OF ORDINANCES) BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on September 22, 2014 6:00 p.m. as follows: SECTION 1. That the amendment of Article VI, Division 23, CUP (Community Unit Plan) District to no longer allow newly approved CUP zoning districts within the City of Milton, of the City of Milton Zoning Ordinance is hereby adopted and approved; and is attached hereto as if fully set forth herein, and; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the 22nd day of September, 2014 __________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk (Seal) DIVISION 23. CUP COMMUNITY UNIT PLAN DISTRICT RZ14-05 – Text Amendment prepared for the City of Milton Mayor and City Council Meeting on September 22, 2014 (Work Session on July 14, 2014, Deferred from the July 21, 2014 Meeting) Page 1 of 3 9/12/20149/12/20149/10/2014 DIVISION 23. CUP COMMUNITY UNIT PLAN DISTRICT Sec. 64-894. Scope and intent. Sec. 64-895. Use regulations. Sec. 64-896. Development plan. Sec. 64-897. Development standards. Sec. 64-898. Other regulations. Secs. 64-899—64-917. Reserved. Sec. 64-894. Scope and intent. (a) The regulations in this division are the C UP District regulations for those properties that were zoned to the CUP district prior to January 23, 2014. After September 22, 2014 no additional property shall be rezoned to the CUP district. Article IX should be consulted to determine uses and minimum standards for uses allowed by administrative permit or use permit. The CUP district identifies land areas for a variety of housing types within a planned community setting. (b) The CUP district is intended to: (1) Encourage the development of large tracts of land as planned communities. (2) Encourage flexible and creative concepts in site planning. (3) Preserve the natural amenities of the land by encouraging scenic and functional open areas. (4) Provide for an efficient use of land. (5) Provide a stable residential environment compatible with surrounding residential areas. (6) Protect neighboring properties by requiring larger peripheral lots adjacent to larger lot developments. Sec. 64-895. Use regulations. Within the CUP district, land and structures shall be used in accordance with standards herein. Any use not specifically designated as a permitted use in this section or as a use allowed by an administrative permit or use permit shall be prohibited. (1) Permitted uses. Structures and land may be used for only the following purposes: a. Single-family dwelling. b. Two-family dwelling. c. Triplex. d. Quadruplex. e. Townhouse. f. Multifamily residential. g. Day care facility located in a multifamily or community building, or place of worship. h. Golf, country club, pool and recreation court. DIVISION 23. CUP COMMUNITY UNIT PLAN DISTRICT RZ14-05 – Text Amendment prepared for the City of Milton Mayor and City Council Meeting on September 22, 2014 (Work Session on July 14, 2014, Deferred from the July 21, 2014 Meeting) Page 2 of 3 9/12/20149/12/20149/10/2014 i. Community facilities. j. Place of worship. (2) Accessory uses. A structure or land may be used for uses customarily incidental to any permitted use and a dwelling may be used for a home occupation. Retail and service uses, and clubs accessory to recreation facilities are allowed subject to the following conditions: a. Accessory retail and service uses shall be located wholly within a building with a majority of the floor area designed for recreation uses. No outdoor advertising is allowed. b. Retail and service uses shall be limited to convenience retail and service establishments such as pro shops and personal services. Restaurants accessory to a club are allowed. Sec. 64-896. Development plan. (a) The development plan shall be the zoning control document for features depicted graphically. The site plan requirement applicable to rezoning requests shall be adhered to for CUP rezoning requests. (b) Administrative guidelines for preparing site plans are available from the director of the community development department. (c) A site plan shall become the development plan if the request to rezone is approved without changes or additions. (d) If the approval by the board differs in any way from what is depicted on the site plan submitted for the purpose of seeking rezoning, a revised plan must be certified by the community development department before development related permits may be issued. (e) A site plan or development plan shall not substitute for plans which are required as a prerequisite for applying for development-related permits. (f) The location of all use areas shall be shown on the development plan, and the location on the ground shall be as shown on the development plan. Sec. 64-897. Development standards. (a) Height regulations. No single-family residential dwellings or accessory structures shall exceed 40 feet in height. The height of all other structures are as approved per the conditions of zoning. (b) Minimum land area per unit shall be as specified in conditions. (c) Minimum lot area per unit shall be as specified in conditions. (d) Minimum CUP size shall be ten contiguous acres. (e) Maximum density shall be as follows: (1) Single-family dwelling: 5.0 units per gross acre. (2) Multifamily dwelling: 9.0 units per gross acre. (f) Minimum lot width. There shall be none, unless specified in conditions. (g) Minimum CUP development frontage shall be 35 feet. (h) Minimum lot frontage shall be 20 feet adjoining a street. (i) Minimum heated floor area per unit shall be as specified in conditions. (j) Minimum perimeter setback (entire CUP development) shall be as specified in conditions. (k) Minimum interior setbacks (single-family lots): DIVISION 23. CUP COMMUNITY UNIT PLAN DISTRICT RZ14-05 – Text Amendment prepared for the City of Milton Mayor and City Council Meeting on September 22, 2014 (Work Session on July 14, 2014, Deferred from the July 21, 2014 Meeting) Page 3 of 3 9/12/20149/12/20149/10/2014 (1) Minimum front yard shall be as specified in conditions. (2) Minimum side yard shall be as specified in conditions. (3) Minimum rear yard shall be as specified in conditions. (l) Minimum accessory structure requirements: (1) Single-family and two-family uses. Accessory structures may be located within the side or rear yards subject to perimeter and minimum yard setbacks. (2) Multifamily uses. Accessory structures may be located in the rear yard only but shall not be located within a minimum yard. (m) Minimum building separation (more than one dwelling per lot). All building separations shall be as specified by the city's building code. (n) Other minimum standards. (1) Setbacks and roof lines shall be varied by at least two feet so that no more than three adjoining dwelling units within a single building shall have the same front setback or roof line. (2) Common outdoor area consisting of not less than 550 square feet p er unit shall be provided for recreation in all developments of 20 or more acres. (3) Land area proposed for open space or recreation shall be allocated among the use areas in proportion to the ratio of a neighborhood population to the total CUP populatio n so that acreage devoted to open space is reasonably accessible to all residents. (4) Multifamily uses shall not be located along the perimeter except adjacent to or across a street from an existing multifamily or more intense use. (5) Agreements, covenants, declarations and other contracts which govern the use, maintenance, and protection of a CUP development among its owners areas shall be part of the official zoning file, and changes thereto shall have no force and effect until a copy has been provide d to the director of the community development department. (6) Multifamily units shall not exceed 25 percent of the total number of dwelling units in a CUP. Sec. 64-898. Other regulations. The following headings contain some additional, but not all, provisions applicable to the CUP district: (1) Development regulations: article XVII of this zoning ordinance. (2) Exceptions: article II, division 3 of this zoning ordinance. (3) Floodplain management: article IV of this zoning ordinance. (4) Off-street parking and loading: article VIII of this zoning ordinance. (5) Outside storage: article II, division 2 of this zoning ordinance. (6) Landscape area and buffer regulations of the TR, A or A-L district shall apply, as corresponding: article III of this zoning ordinance. (7) River protection: Metropolitan River Protection Act, O.C.G.A. § 12-5-440 et seq. (8) Signs: article XVI of this zoning ordinance. Secs. 64-899—64-917. Reserved. HOME OF '1 a L�T C --j i ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 11, 2014 FROM: City Manager AGENDA ITEM: Consideration of RZ14-06 — To Amend Article VI, Division 24 — NUP (Neighborhood Unit Plan) District. MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION. (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: APPROVED O NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED. O YES NO of 4,tam-o+, aq no CITY ATTORNEY REVIEW REQUIRED: O YES gNO APPROVAL BY CITY ATTORNEY () APPROVED PLACED ON AGENDA FOR: Q q2 -2-)q REMARKS C-0 © You( PHONE: 678.242.25001 FAX: 678.242.2499 info@cityofmilfonga.us i www.cityofmiltonga.us 13000 Deerfield Parkway, Suite 107 1 Muton GA 30004 NOT APPROVED 52 "'Green` � ; Ly.d. Community c,r, „r tlµlt� n�LiFE ,�Echics� To: The Honorable Mayor and City Council From: Kathleen Field, Community Development Director Date: Submitted September 10, 2014 for the September 22, 2014 Regular Meeting (July 7, 2014 First Presentation and July 14, 2014 for Council Work Session, Deferred from the July 21, 2014 City Council Meeting) Re: Consideration of RZ14-05 – CUP and RZ14-06 - NUP – Text Amendments Department Recommendation: The Mayor and City Council recommended deferral to the September 22, 2014 Council Meeting. The Community Development Department recommends deferral to the October 20, 2014 Mayor and City Council Meeting of the proposed text amendments as discussed below. Executive Summary: The proposed deletion of the CUP (Community Unit Plan) District and the NUP (Neighborhood Unit Plan) District is in response to the Zoning Moratorium that is currently in place for these two zoning districts. The reasoning behind the proposed deletion of the CUP district for requests to this district in the future is so that Staff can guide the development community to a more reasonable development when it involves un-sewered areas of the City. Currently, the applicant can request almost any minimum setbacks and there is a perception that by drastically reducing the setbacks, the development yields additional lots. In addition, there is a misconception that non-residential and multi-family uses are permitted by right. The CUP district was intended to provide flexibility to a large parcel. A good example is the Crooked Creek subdivision on Hwy 9 where there are “pods” of development with various size parcels and setbacks. This was accomplished through one zoning district instead of the developer requesting various ones to accomplish the same result. Since the City adopted the Form Based Code for the Crabapple and Hwy 9 areas and will be working on a Form Based Code for the Arnold Mill area in the next six months they will provide similar flexibility as the CUP did in the past. Staff is proposing a new zoning district RR (Rural Residential) pursuant to RZ14-08 which is replacing the existing R-2 (Residential) District and believes that this newly created district will 2 be a compromise between the proposed deleted CUP and the AG-1 district. As part of this memo, Staff has included a comparison chart to illustrate this point. Comparison Chart Development Standard CUP District (Existing) AG-1 District (Existing) RR District (Proposed) (Currently R-2) Rural Milton Overlay approved June 2014 (If applicable) Minimum development area 10 acres None None Height 40 feet 40 feet 2 stories, 28 feet 2 stories, 28 feet Minimum Lot Area Proposed by applicant 1 acre 1 acre Minimum lot width at building line Proposed by applicant 100 feet 150 feet Minimum development frontage 35 feet None 150 feet Minimum lot frontage 20 feet 35 feet 35 feet Minimum heated floor area Proposed by applicant None Proposed by applicant Minimum perimeter setback Proposed by applicant None 50 feet, not including road frontages Minimum front yard Proposed by applicant 60 feet 20 feet Minimum side yard Proposed by applicant 25 feet 50 feet between structures and not less than 10 feet from property line Minimum side yard adjacent to a street Proposed by applicant 40 feet 30 feet Minimum rear yard Proposed by applicant 50 feet 40 feet Lot coverage None none 20% 20% Open space or recreational facilities 10 to 20 acres None None 550 square feet per unit Open space or recreational facilities more than 20 acres 550 square feet per acre None 1,000 square feet per acre Ganged Mailboxes None None Yes Yes Rural Viewshed None None Yes, 40 foot undisturbed and 20 foot no improvement setback along “exterior roads” Yes, 40 foot undisturbed and 20 foot no improvement setback along “exterior roads” Architectural Review None None Yes, for lots adjacent to exterior streets Yes, for lots adjacent to exterior streets 3 In regards to the NUP (Neighborhood Unit Plan), this district requires that the development be a minimum of 4 acres and no larger than 12 acres in size. This is the “smaller” version of the CUP district. Similar to the CUP, it has historically provided flexibility for smaller tracts of land, but the newly adopted Form Based Codes provides for this flexibility and therefore Staff is of the recommends this district be deleted for future requests of the NUP district in the future. The Planning Commission recommended approving the deletion of the CUP and NUP zoning districts on June 25, 2014 as recommended by Staff. The City Attorney recommended that there is a need to keep these two districts since there are existing zonings within the City. Instead, there is a provision that there shall not be any additional requests for the CUP and NUP zoning districts. Funding and Fiscal Impact: None anticipated. Alternatives: The Mayor and City Council may approve the amendment as proposed and/or recommend further amendments to the text amendments discussed. Legal Review: Paul Frickey - Jarrard & Davis (June, 2014) Concurrent Review: Community Development Staff, Laurel Florio Attachment(s): Text Amendments and Ordinances for RZ14-05 and RZ14-06 STATE OF GEORGIA ORDINANCE____ COUNTY OF FULTON RZ14-06 AN ORDINANCE TO AMEND ARTICLE VI, DIVISION 24, NUP (NEIGHBORHOOD UNIT PLAN) DISTRICT OF THE CITY OF MILTON ZONING ORDINANCE (CHAPTER 64 OF THE CITY CODE OF ORDINANCES) BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on September 22, 2014 6:00 p.m. as follows: SECTION 1. That the amendment of Article VI, Division 24, NUP (Neighborhood Unit Plan) District, to no longer allow newly approved NUP zoning districts within the City of Milton of the City of Milton Zoning Ordinance is hereby adopted and approved; and is attached hereto as if fully set forth herein, and; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the 22nd day of September, 2014 __________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk (Seal) DIVISION 24. NUP NEIGHBORHOOD UNIT PLAN DISTRICT RZ14-06 – Text Amendment prepared for the City of Milton Mayor and City Council Meeting on September 22, 2014 (Work Session July 14, 2014, Deferred at the July 21, 2014 Meeting) Page 1 of 3 9/12/20149/12/20149/10/2014 DIVISION 24. NUP NEIGHBORHOOD UNIT PLAN DISTRICT Sec. 64-918. Scope and intent. Sec. 64-919. Use regulations. Sec. 64-920. Development plan. Sec. 64-921. Development standards. Sec. 64-922. Other regulations. Secs. 64-923—64-941. Reserved. Sec. 64-918. Scope and intent. (a) The regulations set forth in this division are the NUP district regulations for those properties that were zoned to the NUP district prior to December 17, 2013. After September 22, 2014 no additional property shall be rezoned to the NUP district.” . Article IX should be consulted to determine uses and minimum standards for uses allowed by administrative permit or use permit. The NUP district is intended to provide land areas devoted to low to medium density single-family residential uses of five or fewer units per acre consistent with the densities ranges suggested on the comprehensive plan land use map. The NUP district is intended to encourage: (1) The development of medium sized tracts of land as planned neighborhoods or the development of vacant parcels of land with transitional densities in b uiltup areas; (2) The preservation of trees and vegetation; and (3) Innovative site planning. (b) Land proposed for a NUP shall comply with the following standards: (1) Provide a density that is consistent with the plan densities and surrounding properties. (2) Protect neighboring properties by requiring peripheral setbacks and development standards compatible with adjacent developments as required by the district standards and the conditions of zoning. Sec. 64-919. Use regulations. Within the NUP district, land and structures shall be used in accordance with standards herein. Any use not specifically designated as a permitted use in this section or as a use allowed by administrative permit or use permit shall be prohibited. (1) Permitted uses. Structures and land may be used for only the following purposes: a. Single-family dwelling. b. Recreation facilities associated with single-family development. (2) Accessory uses. A structure or land may be used for uses customarily incidental to any permitted use and a dwelling may be used for a home occupation. DIVISION 24. NUP NEIGHBORHOOD UNIT PLAN DISTRICT RZ14-06 – Text Amendment prepared for the City of Milton Mayor and City Council Meeting on September 22, 2014 (Work Session July 14, 2014, Deferred at the July 21, 2014 Meeting) Page 2 of 3 9/12/20149/12/20149/10/2014 Sec. 64-920. Development plan. (a) The development plan shall be the zoning control document for features depicted graphically. The site plan requirement applicable to rezoning requests shall be adhered to for NUP rezoning requests. (b) Administrative guidelines for preparing site plans are available from the director of the community development department. (c) A site plan shall become the development plan if the request to rezone is approved without changes or additions. (d) If the approval by the board differs in any way from what is depicted on the site plan submitted for the purpose of seeking rezoning, a revised plan must be certified by the community development department before development related permits may be issued. (e) A site plan or development plan shall not substitute for plans which are required as a prerequisite for applying for development related permits. (f) The location of all use areas shall be shown on the d evelopment plan, and location on the ground shall be as shown on the development plan. Sec. 64-921. Development standards. (a) Height regulations. No building shall exceed 40 feet in height. (b) Minimum lot area per unit shall be 4,000 square feet. (c) NUP size shall be as follows: (1) Minimum four contiguous acres. (2) Maximum 12 contiguous acres (d) Maximum density shall be 5.0 units per gross acre. (e) Minimum lot width. The shall be none unless specified in conditions. (f) Minimum development frontage shall be 35 feet. (g) Minimum lot frontage shall be 20 feet adjoining a street. (h) Minimum heated floor area per unit shall be 1,000 square feet detached. (i) Minimum perimeter setback for the entire NUP development. When adjacent to single -family zoning/use or AG-1 zoned property, a 40-foot setback shall be provided around the periphery of the development including access drives serving more than one lot, principal and accessory structures and swimming pools. Other yard improvements and access/utility crossings are permitted. (j) Minimum interior setbacks: (1) Minimum front yard shall be as specified in conditions. (2) Minimum side yard shall be as specified in conditions. (3) Minimum rear yard shall be as specified in conditions. (k) Minimum interior building separations. To place a building along an interior side lot line at between zero and seven feet shall require an encroachment and maintenance easement allowing a minimum of seven feet of access to such buildings. A minimum buildin g separation of 14 feet shall be maintained. (l) Minimum accessory structure requirements. Accessory structures may be located in rear or side yards, but shall not be located within a minimum rear yard except that detached garages may locate along a rear lot line at between zero and seven feet with an encroachment and maintenance easement allowing a minimum of seven feet of access to the garage. DIVISION 24. NUP NEIGHBORHOOD UNIT PLAN DISTRICT RZ14-06 – Text Amendment prepared for the City of Milton Mayor and City Council Meeting on September 22, 2014 (Work Session July 14, 2014, Deferred at the July 21, 2014 Meeting) Page 3 of 3 9/12/20149/12/20149/10/2014 Sec. 64-922. Other regulations. The following headings contain some additional, but not all, provisions applica ble to the NUP district: (1) Development regulations: article XVII of this zoning ordinance. (2) Exceptions: article II, division 3 of this zoning ordinance. (3) Floodplain management: article IV of this zoning ordinance. (4) Off-street parking and loading: article VIII of this zoning ordinance. (5) Outside storage: article II, division 2 of this zoning ordinance. (6) Landscape area and buffer regulations of the TR district shall apply to townhouse development: article III of this zoning ordinance. (7) River protection. Metropolitan River Protection Act, O.C.G.A. § 12-5-440 et seq. (8) Signs: article XVI of this zoning ordinance. Secs. 64-923—64-941. Reserved. HOME OF' M1-...LT0N'11N ESTA li L I S H E72'006 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 11, 2014 FROM: City Manager AGENDA ITEM: Consideration of RZ14-07 — To Amend Article VI, Division 13 — TR (Townhouse Residential) District. MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (APPROVED (j NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: k YES () NO CITY ATTORNEY REVIEW REQUIRED., OYES O NO APPROVAL BY CITY ATTORNEY �APPROVED (} NOT APPROVED PLACED ON AGENDA FOR. 2 2 ► 4 REMARKS © -* Y©um PHONE, 678.242.25001 FAX: 678,242.2499 infoCcifyofmiltonga.us J www.cifyofmiltonga.us X11-171FL CommunityMEW 13000 Deerfield Parkway, Suite 107 J Milton GA 30004 To: The Honorable Mayor and City Council From: Kathleen Field, Community Development Director Date: Submitted September 11, 2014 for the September 22, 2014 Regular Meeting (July 7, 2014 First Presentation and July 14, 2014 Council Work Session, Deferred from the July 21, 2014 City Council Meeting) Re: Consideration of RZ14-07 – TR – Text Amendment Department Recommendation: The Community Development Department recommends approval of the proposed text amendment as discussed below. This zoning district does not directly impact the zoning moratorium currently in place. Executive Summary: The proposed amendment of the TR (Townhouse Residential) District is in response to the Zoning Moratorium that is currently in place for this zoning district. Currently the way that the district is written, detached single family residences are permitted. In the past, this has caused confusion with the public. It is assumed that only townhouse products are permitted to be developed. With the proposed amendment, Staff has deleted the allowance of detached single family units to be developed. The existing R-5A (Residential) district provides the comparable district that the TR allowed for detached single family development. Staff has also included some additional development requirements such as open space based on the total number of units developed, rear loaded units adjacent to exterior streets, height requirement to be consistent with other residential districts recently amended, reduced the number of units within one building from 20 to 8 units which is consistent with the requirement of the Deerfield Form Based Code for townhomes. It is Staff’s opinion that this would not create any future problems for the development community. In addition, the Form Based Code in the Hwy 9 and Crabapple areas provide the needed tools to develop a townhouse product. The only area of the City that is not within the Form Based Code areas and would have potential rezoning to a TR district is Bethany Bend between Hwy 9 and Morris Road. 2 The Planning Commission recommended approving the proposed amendment to the TR district on June 25, 2014 as recommended by Staff with a couple of minor edits to the development standards. Funding and Fiscal Impact: None anticipated. Alternatives: The Mayor and City Council may approve the amendment as proposed and/or recommend further amendments to the text amendment discussed. Legal Review: Paul Frickey - Jarrard & Davis (June, 2014) Concurrent Review: Community Development Staff, Laurel Florio Attachment(s): Text Amendment and Ordinance for RZ14-07 STATE OF GEORGIA ORDINANCE____ COUNTY OF FULTON RZ14-07 AN ORDINANCE TO AMEND ARTICLE VI, DIVISION 13, TR (TOWNHOUSE RESIDENTIAL) DISTRICT OF THE CITY OF MILTON ZONING ORDINANCE (CHAPTER 64 OF THE CITY CODE OF ORDINANCES) BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on September 22, 2014 6:00 p.m. as follows: SECTION 1. That the amendment of Article VI, Division 13, TR (Townhouse Residential) District of the City of Milton Zoning Ordinance is hereby adopted and approved; and is attached hereto as if fully set forth herein, and; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the 22nd day of September, 2014 __________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk (Seal) DIVISION 13. TR TOWNHOUSE RESIDENTIAL DISTRICT RZ14-07 – Text Amendment prepared for the City of Milton Mayor and City Council Meeting on September 22, 2014 Page 1 of 3 9/12/20149/12/20149/11/2014 DIVISION 13. TR TOWNHOUSE RESIDENTIAL DISTRICT Sec. 64-667. Scope and intent. Sec. 64-668. Use regulations. Sec. 64-669. Development standards. Sec. 64-670. TR district subdivision. Sec. 64-671. Other regulations. Secs. 64-672—64-690. Reserved. Sec. 64-667. Scope and intent. The regulations set forth in this divis ion are the TR district regulations. Article IX should be consulted to determine uses and minimum standards for uses allowed by administrative permit or use permit. The TR district is intended to provide land areas devoted to medium high density uses consisting of single- family and multifamily dwellings. Land areas zoned TR are further intended to provide a transition between low medium density and higher density residential areas or between lowhigh density residential and nonresidential areas. The TR district is intended to: (1) Encourage the provision of usable open space and recreation areas as part of a living environment. (2) Be located primarily in areas near or adjacent to single-family areas. (3) Be located so as to provide a transition between single-family areas and nonresidential areas. (4) Be located near retail shopping and major thoroughfares. (5) Encourage homeownership. Sec. 64-668. Use regulations. Within the TR district, land and structures shall be used in accordance with standards herei n. Any use not specifically designated as a permitted use in this section or as a use allowed by administrative permit or use permit shall be prohibited. (1) Permitted uses. Structures and land may be used for only the following purposes: a. Single-family dwelling. a.b. Two-family dwelling. Duplex b.c. Triplex. c.d. Quadruplex. d.e. Townhouse. (2) Accessory uses. A structure or land may be used for uses customarily incidental to any permitted use and a dwelling may be used for a home occupation. DIVISION 13. TR TOWNHOUSE RESIDENTIAL DISTRICT RZ14-07 – Text Amendment prepared for the City of Milton Mayor and City Council Meeting on September 22, 2014 Page 2 of 3 9/12/20149/12/20149/11/2014 Sec. 64-669. Development standards. (a) Height regulations. No building shall exceed 40 feet in height.There shall be a maximum height limit of two stories with the maximum height of 28 feet from average finished grade to the bottom of the roof eave. (b) Minimum lot area or land area per unit shall be 2,000 square feet. (c) Maximum density shall be nine units per gross acre. (d) Minimum lot width shall be 2025 feet. (e) Minimum TR development frontage shall be 35150 feet. (f) Minimum lot frontage shall be 20 feet adjoining a street, except up to 35 feet may be required whenever the director of public works requires the extra width to protect catchbasins. (g) Minimum heated floor area per unit shall be 1,1001,800 square feet. (h) Minimum perimeter setbacks for the entire TR development shall be as follows: (1) Minimum front yard: 4020 feet. (2) Minimum side yard. a. Adjacent to interior line: 30 feet. b. Adjacent to street: 4020 feet. (3) Minimum rear yard: 35 feet. (i) Minimum interior setbacks when one building per lot shall be as follows: (1) Minimum front yard: 20 feet from right-of-way. (2) Minimum side yard. a. Seven feet adjacent to interior lot line, except that up to a seven-foot encroachment and maintenance easement may be provided on adjacent parcels, in combination with or in lieu of a side yard, such that a minimum building separation of 14 feet is maintained. b. Zero if units are attached, for example, townhouses on separate lots of record. c. Adjacent to street: 15 feet. (3) Minimum rear yard: 25 feet. (j) Minimum accessory structure requirements. Single-family and two-family uses. Accessory structures may be located in the rear and side yards only but shall not be located within a minimum yard. Townhouse accessory structures may be located within the side o r rear yards only but not within minimum perimeter setbacks or minimum yards. (k) Maximum lot coverage. The area of the footprint of all buildings and parking shall not exceed 50 percent of the total land area. (l) Required open space or recreational facilities. (1) For developments with more than 50 units, a minimum of 1,000 square feet of open space or recreational facilities shall be required within the development. (2) For developments with 50 or less units, a minimum of 750 square feet of open space or recreational facilities shall be required within the development. (lm) Minimum building separation when more than one building per lot. All building separations shall be as specified by the city's building code. (mn) Other minimum standards shall be as follows: DIVISION 13. TR TOWNHOUSE RESIDENTIAL DISTRICT RZ14-07 – Text Amendment prepared for the City of Milton Mayor and City Council Meeting on September 22, 2014 Page 3 of 3 9/12/20149/12/20149/11/2014 (1) No more than 208 dwelling units shall form a single building. (2) Setbacks and roof lines shall be varied by at least two feet so that no more than three adjoining dwellings within a single building shall have the same front setback or roof line. (3) A minimum of 80% of any common wall shall be contiguous with each adjoining unit. (4) When units are located on property adjacent to an exterior street: i.) they shall provide rear loaded vehicular access and; ii.) the front façade shall face the exterior street of the development. (5) Each unit shall provide two off street parking spaces within the principle structure. Sec. 64-670. TR district subdivision. In the TR zoning district, dwellings proposed to be sold with the lot upon which the dwelling is located shall comply with the subdivision regulations of the city. Sec. 64-671. Other regulations. The following headings contain provisions applicable to the TR district: (1) Development regulations: article XVII of this zoning ordinance. (2) Exceptions: article II, division 3 of this zoning ordinance. (3) Floodplain management: article IV of this zoning ordinance. (4) Off-street parking and loading: article VIII of this zoning ordinance. (5) Outside storage: article II, division 2 of this zoning ordinance. (6) Landscape area and buffer regulations: article III of this zoning ordinance. (7) River protection: Metropolitan River Protection Act, O.C.G.A. § 12-5-440 et seq. (8) Signs: article XVI of this zoning ordinance. Secs. 64-672—64-690. Reserved. HOME OF IT HE BEST Q111.AL',TY OF LIFE LTO N tt ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 11, 2014 FROM: City Manager AGENDA ITEM: Consideration of RZ14-08 — To Amend Article VI, Division 4 — R-2 (Single Family Residential) District. MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: XAPPROVED Cl TY A TTORNEY APPRO VAL REQUIRED: O YES CITY ATTORNEY REVIEW REQUIRED: () YES () NOT APPROVED NO $IC a F If f�LOTMI'�u� a i^ �o v ja D CF r � NO APPROVAL BY CITY ATTORNEY () APPROVED () NOT APPROVED PLACED ON AGENDA FOR: qz a I q REMARKS 144 youn a *** PHONE: 678.242.2500 FAX: 678.242.2499 -G �a* rap.zoy info@cityofmiltonga.us i www.cityofmiltonga.us WIL® Community i ' ; L 13000 Deerfield Parkway, Suite 107 j Milton GA 30004 �� 'a` To: The Honorable Mayor and City Council From: Kathleen Field, Community Development Director Date: Submitted September 11, 2014 for the September 22, 2014 Regular Meeting (July 7, 2014 First Presentation and July 14, 2014 for Council Work Session, Deferred from the July 21, 2014 City Council Meeting) Re: Consideration of RZ14-08 – R-2 – Text Amendment Department Recommendation: The Mayor and City Council recommended deferral to the September 22, 2014 Council Meeting. The Community Development Department recommends deferral to the October 20, 2014 Council Meeting of the proposed text amendment as discussed below. Executive Summary: The proposed amendment to the R-2 (Single Family Residential) district is in response to the Zoning Moratorium that is currently in place. First, Staff is recommending that a new zoning district, RR (Rural Residential) district replace the existing R-2 (Single Family Residential) district. The existing district is similar to the AG-1 district with the exception of requiring smaller side and rear minimum yard setbacks. It is Staff’s opinion that this newly created district will be a compromise between the proposed deleted CUP and the AG-1 district as discussed in the Staff Memo for RZ14-05. Staff has included a comparison chart to illustrate the differences between the RR, CUP, and AG-1 districts for your review. Comparison Chart Development Standard CUP District (Existing) AG-1 District (Existing) RR District (Proposed) Rural Milton Overlay (If applicable) Minimum development area 10 acres None None Height 40 feet 40 feet 2 stories, 28 feet 2 stories, 28 feet Minimum Lot Area Proposed by applicant 1 acre 1 acre Minimum lot width at building line Proposed by applicant 100 feet 150 feet 2 Minimum development frontage 35 feet None 150 feet Development Standard CUP District (Existing) AG-1 District (Existing) RR District (Proposed) Rural Milton Overlay (If applicable) Minimum lot frontage 20 feet 35 feet 35 feet Minimum heated floor area Proposed by applicant None Proposed by applicant Minimum perimeter setback Proposed by applicant None 50 feet, not including road frontages Minimum front yard Proposed by applicant 60 feet 20 feet Minimum side yard Proposed by applicant 25 feet 50 feet between structures and not less than 10 feet from property line Minimum side yard adjacent to a street Proposed by applicant 40 feet 30 feet Minimum rear yard Proposed by applicant 50 feet 40 feet Lot coverage None none 20% 20% Open space or recreational facilities 10 to 20 acres None None 550 square feet per unit Open space or recreational facilities more than 20 acres 550 square feet per acre None 1,000 square feet per acre Ganged Mailboxes None None Yes Yes Rural Viewshed None None None Yes, 40 foot undisturbed and 20 foot no improvement setback along “exterior roads” Architectural Review None None None Yes, for lots adjacent to exterior streets The proposed RR (Rural Residential) district development standards allow the developer to have flexibility in designing the development. For example, if there is a specimen tree or a problem with percolation of the property for septic, the house placement can be moved as close as 10 feet from the side property line, but the adjacent lot must provide a minimum of 40 feet for a total building separation of 50 feet which is consistent with a traditional AG-1 minimum 25 foot side setback for each lot. For front and rear minimum setbacks, Staff has proposed 20 feet and 40 feet respectively. To ensure protection of adjacent developments or lots, a 50 foot perimeter setback 3 is required. With this flexibility, but not as flexible as the CUP district, Staff believes a development can be constructed that further preserves trees, tree lines, or other significant natural features of the property. Another addition to the proposed district is the rural viewshed and minimum lot coverage not to exceed 20 percent. Lastly, Staff is recommending that open space or recreational facilities be required based on the size of the development. The Planning Commission recommended approving the proposed amendment to the R-2 district by creating a new RR district on June 25, 2014 as recommended by Staff with a couple of minor edits to the development standards. Funding and Fiscal Impact: None anticipated. Alternatives: The Mayor and City Council may approve the amendment as proposed and/or recommend further amendments to the text amendment discussed. Legal Review: Paul Frickey - Jarrard & Davis (June, 2014) Concurrent Review: Community Development Staff, Laurel Florio Attachment(s): Text Amendment and Ordinance for RZ14-08 STATE OF GEORGIA ORDINANCE____ COUNTY OF FULTON RZ14-08 AN ORDINANCE TO AMEND ARTICLE VI, DIVISION 4, R-2 (SINGLE FAMILY RESIDENTIAL) DISTRICT OF THE CITY OF MILTON ZONING ORDINANCE (CHAPTER 64 OF THE CITY CODE OF ORDINANCES) BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on September 22, 2014 6:00 p.m. as follows: SECTION 1. That the amendment of Article VI, Division 4, R-2 (Single Family Residential) District and concurrently creating the RR (Rural Residential) district of the City of Milton Zoning Ordinance is hereby adopted and approved; and is attached hereto as if fully set forth herein, and; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the 22nd day of September, 2014 __________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk (Seal) DIVISION 4. R-2 SINGLE-FAMILY DWELLING DISTRICT RZ14-08 – Text Amendment prepared for the City of Milton Mayor and City Council Meeting on September 22, 2014 Page 1 of 4 9/12/20149/12/20149/11/2014 DIVISION 4. R-2 SINGLE-FAMILY DWELLING DISTRICT Sec. 64-460. Scope and intent. Sec. 64-461. Use regulations. Sec. 64-462. Development standards. Sec. 64-463. Other regulations. Secs. 64-464—64-482. Reserved. Sec. 64-460. Scope and intent. The regulations set forth in this division are the R-2 district regulations for those properties that were zoned to the R-2 district prior to January 23, 2014. After September 22, 2014 no additional property shall be rezoned to the R-2 district. Article IX should be consulted to determine uses and minimum standards for uses allowed by administrative or use permits. The R-2 district is intended to provide land areas devoted to very low density residential uses. The district also provides for closely related uses. Sec. 64-461. Use regulations. Within the R-2 district, land and structures shall be used in accordance with standards herein. Any use not specifically designated as permitted shall be prohibited. (1) Permitted uses. Structures and land may be used for only the following purposes: a. Single-family dwelling. b. Agriculture, general and specialized farming, initiated prior to March 7, 1990, including horticulture, plant nursery, dairy farming, truck gardening and poultry raising; provided, however, that agricultural buildings must be at least 200 feet from all side and rear property lines, and that no products shall be offered for sale on land so utilized. (2) Accessory uses. A structure or land may be used for uses customarily incidental to any permitted use and a dwelling may be used for a home occupation. Sec. 64-462. Development standards. (a) Height regulations. No building shall exceed 40 feet in height. (b) Minimum front yard shall be 60 feet. (c) Minimum side yard shall be as follows: (1) Adjacent to interior line: 15 feet. (2) Adjacent to street: 30 feet. (d) Minimum rear yard shall be 40 feet. (e) Minimum lot area shall be one acre. (f) Minimum lot width shall be 150 feet. (g) Minimum lot frontage shall be 35 feet adjoining a street. (h) Minimum heated floor area shall be as follows: (1) For less than two-story dwelling: 1,600 square feet on ground level; DIVISION 4. R-2 SINGLE-FAMILY DWELLING DISTRICT RZ14-08 – Text Amendment prepared for the City of Milton Mayor and City Council Meeting on September 22, 2014 Page 2 of 4 9/12/20149/12/20149/11/2014 (2) For two-story dwelling: 1,800 square feet; or (3) For more than two-story dwelling: 1,800 square feet with 1,050 square feet on ground floor. (i) Minimum accessory structure requirements. Accessory structures may be located in the rear or side yards only but shall not be located within a minimum yard. (j) Conservation subdivision. The development standards of a conservation subdivision shall be in accordance with chapter 50, article V (subdivision regulations). Chapter 50, article V, conservation subdivision, is currently reserved. Sec. 64-463. Other regulations. The following headings contain provisions applicable to the R-2 district: (1) Development regulations: article XVII of this zoning ordinance. (2) Exceptions: article II, division 3 of this zoning ordinance. (3) Floodplain management: article IV of this zoning ordinance. (4) Off-street parking and loading: article VIII of this zoning ordinance. (5) Outside storage: article II, division 2, of this zoning ordinance. (6) Landscape area and buffer regulations: article III of this zoning ordinance. (7) River protection: Metropolitan River Protection Act, O.C.G.A. § 12-5-440 et seq. (8) Signs: article XVI of this zoning ordinance. Secs. 64-464—64-482. Reserved. DIVISION 4A. RURAL RESIDENTIAL (RR) - SINGLE-FAMILY DWELLING DISTRICT Sec. 64-464. Scope and intent. Sec. 64-465. Use regulations. Sec. 64-466. Development standards. Sec. 64-467. Other regulations. Secs. 64-468—64-482. Reserved. Sec. 64-464. Scope and intent. The regulations set forth in this division are the Rural Residential district regulations. Article IX should be consulted to determine uses and minimum standards for uses allowed by administrative or use permits. The Rural Residential district is intended to provide land areas devoted to very low density residential uses DIVISION 4. R-2 SINGLE-FAMILY DWELLING DISTRICT RZ14-08 – Text Amendment prepared for the City of Milton Mayor and City Council Meeting on September 22, 2014 Page 3 of 4 9/12/20149/12/20149/11/2014 (4) Encourage inter-parcel access to adjacent properties and provide interior block structure circulation within the development. Sec. 64-465. Use regulations. Within the Rural Residential district, land and structures shall be used in accordance with standards herein. Any use not specifically designated as permitted shall be prohibited. (1) Permitted uses. Structures and land may be used for only the following purposes: a. Single-family dwelling. b. Recreational facility (2) Accessory uses. A structure or land may be used for uses customarily incidental to any permitted use and a dwelling may be used for a home occupation. (3) Retail and service uses, and clubs accessory to recreational facilities are allowed subject to the following conditions: a. Accessory retail and service uses shall be located wholly within a building with a majority of the floor area designed for recreation uses. No outdoor advertising is allowed. b. Retail and service uses shall be limited to convenience retail and service establishments such as pro shops and personal services. Restaurants accessory to a club are allowed. Sec. 64-466. Development standards. (a) Height regulations. There shall be a maximum height limit of two stories with the maximum height of 28 feet from average finished grade to the bottom of the roof eave. (b) Minimum lot area per unit shall be one acre. (c) Minimum lot width shall be 150 feet. (d) Minimum Rural Residential development frontage shall be 150 feet. (e) Minimum individual lot frontage shall be 35 feet adjoining a street. (f) Minimum heated floor area per unit shall be as specified in conditions. (g) Minimum perimeter setback (entire Rural Residential development) shall be 50 feet. The minimum perimeter setback shall not apply to property lines adjacent to an exterior road. (h) Minimum interior setbacks: (1) Minimum front yard shall be a minimum of 20 feet. (2) Minimum side yard shall not exceed 50 feet between primary structures and not less than 10 feet from the property line. (3) Minimum side yard adjacent to a street shall be a minimum of 30 feet. (3) Minimum rear yard shall be a minimum of 40 feet. (i) Lot coverage shall not exceed twenty percent (20%) (j) Minimum accessory structure requirements. Accessory structures may be located in the rear or side yards only but shall not be located within a minimum yard. DIVISION 4. R-2 SINGLE-FAMILY DWELLING DISTRICT RZ14-08 – Text Amendment prepared for the City of Milton Mayor and City Council Meeting on September 22, 2014 Page 4 of 4 9/12/20149/12/20149/11/2014 (k) Other minimum standards. (1) Open space or recreational facilities consisting of not less than 550 square feet per unit shall be provided for in all developments of 10 acres to 20 acres. (2) Open space or recreational facilities consisting of not less than 1,000 square feet per unit shall be provided in all developments of more than 20 acres. (3) Land area for the open space or recreational facilities shall be allocated among the use areas in approximate proportion of the ratio of the use are population to the total population of the over all development in order to make open space reasonable accessible to all residents in the development. The community development director shall determine whether the size and location of open spaces and recreational facilities within a development comply with this section. (4) Covered ganged mail box kiosks shall be provided and shall be consistent with the overall architectural style of the community. (l) Conservation subdivision. The development standards of a conservation subdivision shall be in accordance with chapter 50, article V (subdivision regulations). Chapter 50, article V, conservation subdivision, is currently reserved. Sec. 64-467. Other regulations. The following headings contain provisions applicable to the R-2 district: (1) Development regulations: article XVII of this zoning ordinance. (2) Exceptions: article II, division 3 of this zoning ordinance. (3) Floodplain management: article IV of this zoning ordinance. (4) Off-street parking and loading: article VIII of this zoning ordinance. (5) Outside storage: article II, division 2, of this zoning ordinance. (6) Landscape area and buffer regulations: article III of this zoning ordinance. (7) River protection: Metropolitan River Protection Act, O.C.G.A. § 12-5-440 et seq. (8) Signs: article XVI of this zoning ordinance. Secs. 64-468—64-482. Reserved. HOME OF `?'JIF BEST QJ.Ai!TY OF LIFE IN ( FORG-W M r I LTO Nll�* FST.II�LISHFD 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 11, 2014 FROM: City Manager AGENDA ITEM: Consideration of RZ14-11 — To Amend Chapter 64, Article XXI, of the Zoning Ordinance to Create a Conservation Subdivision Ordinance. MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION., (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: XAPPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES kNO CITY ATTORNEY REVIEW REQUIRED: () YES X NO APPROVAL BY CITY ATTORNEY () APPROVED () NOT APPROVED PLACED ON AGENDA FOR u_C. RC CD 4"" -17Cr�)D 09zzIV 1/V t n 4 e a L4)A-t„ © Your PHONE: 678,242.25001 FAX: 678.242.2499 Green *ee«,�, * infoC�cityofmiltongaus www.cifyofmilfonga.us w i Community Lt;; 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 'a` To: The Honorable Mayor and City Council From: Kathleen Field, Community Development Director Date: Submitted September 11, 2014 for the September 22, 2014 Regular Meeting Re: Consideration of RZ14-11 – To create a conservation subdivision ordinance, Article XXI of the Zoning Ordinance (Chapter 64 of the City Code) Department Recommendation: The Community Development Department recommends Withdrawal of RZ14-11 to allow further dialogue between the City and community stakeholders. Executive Summary: The Community Development Staff created a new conservation subdivision ordinance as an additional tool for development in the City. The ordinance was presented at the July 23, 2014 Planning Commission meeting for review and subsequently recommended Withdrawal at the August 27, 2014 Planning Commission meeting. There were concerns from both the development community and citizens regarding the content of the ordinance. Based on the feedback, Staff recommended withdrawal of the proposed ordinance and will present a new version in the future. Funding and Fiscal Impact: None anticipated. Alternatives: None Legal Review: None Concurrent Review: Community Development Staff, Laurel Florio Attachment(s): None ri ,W HOME OF 'THE BEST QUALITY OF LIFE IN GEORGIA' MILT ON*46 ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 8, 2014 FROM: City Manager AGENDA ITEM: Consideration of an Ordinance to Amend Chapter 2, Article VI, Division 13, Fund Balance Policy — To Modify How the Minimum Fund Balance and Surplus Fund Balance are Determined and to Redefine How Surplus Fund Balance Can Be Used. MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: YAPPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: k YES O NO CITY ATTORNEYREVIEW REQUIRED: AYES O NO APPROVAL BYCITYATTORNEY (APPROVED () NOTAPPROVED PLACED ON AGENDA FOR: REMARKS © ` Your PHONE: 678.242.25001 FAX: 678.242.2499 GreL n Communit *trt� • Toy oa �V ,F lnfo@cltyofmlltonga.us I www.cityofm1l4onga.us u �,� Ott Y �, >d�t 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 To: Honorable Mayor and City Council Members From: Stacey Inglis, Assistant City Manager Date: Submitted on September 4, 2014 for the September 8, 2014 and September 22, 2014 Regular Council Meetings Agenda Item: Consideration of an Ordinance to Amend Chapter 2, Article VI, Division 13. Fund Balance Policy – To Modify How the Minimum Fund Balance and Surplus Fund Balance are Determined and to Redefine How Surplus Fund Balance Can Be Used Department Recommendation: Adopt the ordinance as written. Executive Summary: The current fund balance policy includes outgoing transfers as a factor in the calculation that determines what the minimum fund balance and surplus fund balance should be. Since a majority of the outgoing transfers represent monies that fund capital projects and since surplus fund balance may be used for capital projects, including the outgoing transfers as a factor seems redundant. The fund balance policy also states that surplus funds may be used for “one-time expenditures that are nonrecurring in nature and which will not require additional future expense outlays for maintenance, additional staffing or other recurring expenditures.” Since most capital outlays impact the operational budget one way or another, this language is too restrictive. Funding and Fiscal Impact: The impact this amendment will have is essentially freeing up more funds for Council allocation while still providing sufficient financial safeguards in the event of a shortfall. Alternatives: Leave the current ordinance in place. Legal Review: None. Concurrent Review: Chris Lagerbloom, City Manager Attachment(s): Ordinance amendment. STATE OF GEORGIA ORDINANCE NO. COUNTY OF FULTON PAGE 1 OF 3 AN ORDINANCE TO AMEND CHAPTER 2, ARTICLE VI, DIVISION 13. FUND BALANCE POLICY – TO MODIFY HOW THE MINIMUM FUND BALANCE AND SURPLUS FUND BALANCE ARE DETERMINED AND TO REDEFINE HOW SURPLUS FUND BALANCE CAN BE USED WHEREAS, Chapter 2, Article VI, Division 13 of the Code of Ordinances of the City of Milton, Georgia contains provisions on how the minimum fund balance and surplus fund balance are calculated; WHEREAS, the subsequent year’s budgeted expenditures and outgoing transfers are the two factors used in the calculation; WHEREAS, a majority of the outgoing transfers represent monies that fund the City’s capital projects; WHEREAS, a minimum fund balance is maintained to protect against cash flow shortfalls; WHEREAS, surplus fund balance may be used for one-time expenditures that are nonrecurring in nature; WHEREAS, including outgoing transfers in the calculation for minimum fund balance and surplus fund balance is redundant; and WHEREAS, most one-time expenditures impact the operational budget in some fashion; BE IT ORDAINED by the Mayor and Council of the City of Milton, Georgia while in a regular called council meeting on the 22nd day of September, 2014 at 6:00 p.m. as follows: SECTION 1. That the amendment to Section 2-681(4),(5), and (6), as reflected in the highlighted language, is hereby adopted and approved; and is attached hereto as if fully set forth herein; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. This Ordinance shall become effective upon its adoption. PAGE 2 OF 3 ORDAINED this the 22nd day of September 2014. ____________________________________ Joe Lockwood, Mayor Attest: ______________________________ Sudie AM Gordon, City Clerk PAGE 3 OF 3 Sec. 2-681. Operational guidelines. (4) Minimum unassigned fund balance. The city will maintain a minimum unassigned fund balance in its general fund of 16 percent of the subsequent year's budgeted expenditures and outgoing transfers. This minimum fund balance is to protect against cash flow shortfalls related to timing of projected revenue receipts and to maintain a budget stabilization commitment. (5) Replenishing deficiencies. When fund balance falls below the minimum 16 percent, the city will replenish shortages/deficiencies using the budget strategies and timeframes described below. • The city will reduce recurring expenditures to eliminate any structural deficit; or • The city will increase revenues or pursue other fund sources; or • A combination of the two options above. Minimum fund balance deficiencies shall be replenished within the following time periods: • A deficiency resulting in a minimum fund balance between 16 percent and 11 percent of the subsequent year's budgeted expenditures and outgoing transfers shall be replenished over a period not to exceed one year. • A deficiency resulting in a minimum fund balance between 11 percent and six percent of the subsequent year's budgeted expenditures and outgoing transfers shall be replenished over a period not to exceed three years. (6) Surplus fund balance. Fund balance will be considered a surplus if over 21 percent of the subsequent year's budgeted expenditures and outgoing transfers. Should unassigned fund balance of the general fund ever exceed 21 percent, the city will consider such fund balance surpluses for one-time expenditures that are nonrecurring in nature and which will not require additional future expense outlays for maintenance, additional staffing or other recurring expenditures. HOME OF' TI LTON% HE BEST QUALITY OF LIFE IN GEORGIA' ESTABLISHED 2000 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 8, 2014 FROM: City Manager AGENDA ITEM: Consideration of a Resolution Appointing a Member to the Parks and Recreation Advisory Board for the City of Milton by Appointing a Member for District 3/Post 2. MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: VAPPROVED O NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: O YES NO CITY ATTORNEY REVIEW REQUIRED: {) YES ( NO APPROVAL BY CITY ATTORNEY ()APPROVED O NOTAPPROVED PLACED ON AGENDA FOR: a 9 2 2 r 4 REMARKS ® -J' You( PHONE: 678.242.25001 FAX: 678.242.2499 fnfo@cityofmiltonga.us I www.cityofmiltonga.us A M 1H 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 " Green'`-� Community ** *e** roQBioo City "t N STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. A RESOLUTION APPOINTING A MEMBER TO THE PARKS AND RECREATION ADVISORY BOARD FOR THE CITY OF MILTON BY APPOINTING A MEMBER FOR DISTRICT 3/POST 2. BE IT RESOLVED by the City Council of the City of Milton, GA while in regular session on the 22nd day of September 2014 at 6:00 pm. as follows: SECTION 1. That _______________ (District 3/Post 2) is hereby appointed for a term commencing September 22, 2014 and ending December 31, 2015; and SECTION 2. That this Resolution shall become effective upon its adoption; RESOLVED this 22nd day of September, 2014. Approved: __________________________ Attest: Joe Lockwood, Mayor ____________________________________ Sudie AM Gordon, City Clerk (Seal) HOME OF ' TY ,A, MILTO�N*k ESTABLISHED2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 12, 2014 FROM: City Manager AGENDA ITEM: Consideration of a Resolution Appointing A Member to the City of Milton Design Review Board At Large. MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES CITY ATTORNEY REVIEW REQUIRED. () YES APPROVAL BY CITY ATTORNEY PLACED ON AGENDA FOR. C II U O APPROVED 697 2 Iq () NOT APPROVED NO { NO (} NOT APPROVED ©'* YOU (M_ _ __ *** PHONE: 678.242.25001 FAX: 678.242.2499 ® „Green *C_erntied* fop 100 1� n.�i.iFr infa@cityofmiltonga.us www.cityofmiltonga.us COMMUni tl,, 6 ALL 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. A RESOLUTION APPOINTING A MEMBER TO THE CITY OF MILTON DESIGN REVIEW BOARD AT LARGE. BE IT RESOLVED by the City Council of the City of Milton, GA while in regular session on the 22nd day of September 2014 at 6:00 pm. as follows: SECTION 1. That _______________ (At Large) is hereby appointed for a term commencing September 22, 2014 and ending December 31, 2017; and SECTION 2. That this Resolution shall become effective upon its adoption; RESOLVED this 22nd day of September, 2014. Approved: __________________________ Attest: Joe Lockwood, Mayor ____________________________________ Sudie AM Gordon, City Clerk (Seal) HOME OF ' 1 � ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 11, 2014 FROM: City Manager AGENDA ITEM: Consideration of a Resolution Unilaterally Modifying the Sewer Service Map between the City of Milton and Fulton County Pursuant to the Amended Fulton/Milton Sewer Intergovernmental Agreement MEETING DATE: Monday, September 22, 2014 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (,)APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (t,�4ES () NO CITY ATTORNEY REVIEW REQUIRED: VES () NO APPROVAL BY CITY ATTORNEY ()APPROVE O NOT APPROVED PLACED ON AGENDA FOR: REMARKS ®'' YoM * PHONE: 678.242.2500 FAX: 678.242.2499 i Green = **cctf'** Community Eh°' info@cityofmiltonga.us I www.cityofmiltonga.us ,;;,:�.y, 5,E,hicLL�j 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 a To: The Honorable Mayor and City Council From: Chris Lagerbloom, City Manager Date: Submitted September 18, 2014 for the September 22, 2014 Regular Meeting Re: Consideration of a Resolution Unilaterally Modifying the Sewer Service Map between the City of Milton and Fulton County Pursuant to the Amended Fulton/Milton Sewer Intergovernmental Agreement. Department Recommendation: Approval Executive Summary: The Community Development Staff approved a Concept Site Plan for the development of three parcels for a total of 12.8 acres on the west side of Arnold Mill Road pursuant to the Crabapple Form Based Code. The southern parcel containing approximately 8.2 acres is currently depicted on the Sewer Service Map but the northern two parcels containing approximately 4.6 acres are not currently on the Sewer Service Map. Based on the fact that the Crabapple Form Based Code recommended T-5 and T-4 Transect Zones and the applicant has an approved Concept Site Plan for development, the subject 4.6 acres requires the extension of sanitary sewer to it. Because of Milton’s intergovernmental agreement with Fulton County, the County is the water and sewer provider to Milton. Milton directs which parcels can and which parcels cannot receive these services; specifically where sewer service is provided and where it isn’t. If this Resolution is adopted, the parcels which were included in the Concept Site Plan approval dated July 25, 2014 will become eligible for sewer service. Funding and Fiscal Impact: There are no local funding impacts with this Resolution. Alternatives: Do not approve the Resolution Legal Review: Ken Jarrard – September 17, 2014 Concurrent Review: Community Development Department Attachment(s): Concept Plan Approval, Resolution HOME OF '''- BEST QUALITY OF LIFE IN GEORGIA' M I tTON* S CITY tJAL 13000 Deerfield Parkway July 25, 2014 Suite 107 Milton GA 30004 Mr. Garen Smith CONTACT Pulte Group 678.242.2500 2475 Northwinds Parkway, Suite 525 678.242.2499 (f) Alpharetta, GA 30009 info 4c ityof m i Itonga.us www.cityofrn1iltonga.us Subject: Approval of Concept Plan for Arnold Mill Road at © You Green Road Tract Crabapple Form Based Code — T-5 and T-4 MAYOR Dear Mr. Smith, Joe Lockwood gffy COUNCIL The revised concept site plan submitted to the City of Milton Community Karen Thurman Development Department on July 23, 2014 (Revision last made July 18, 2414) Matt Kunz is approved with the following stipulations: Bill Lusk Burt Hewitt Joe Longoria I) This approval is only for the site and not for architecture. Rick Mohrig 2) Buildings shall meet the front setback requirement of 2 foot minimum and 15 foot maximum for those areas within the T-5 transect. 3) Buildings shall meet the front setback requirement of 10 feet minimum MISSION and 30 foot maximum within the T-4 transect. The city of neuron will provide 4) Provide a pedestrian pathway connecting the private road parallel with opportunity and valueArnold Mill Road with the main entrance on the west side of the civics ace as responsive and responsiblee p environment through active approved by the Community Development Department. partnerships with the 5) Transportation improvements as required by the Georgia Department of community and its stokehoiders. Transportation and the City of Milton Public Works Department must be met at the time of the submittal of the Land Disturbance Permit. 6) A conference resulting in an approved stormwater concept plan with the VISION City of Milton Stormwater Engineer must occur prior to the submittal of the Mitton is a distinctive Land Disturbance Permit. community embracing smofHown lite and heritage white preserving and Sincerely, enhancing av lura! character. J Robyn MacDonald �� SES Principal Planner Innovation Quality Integrity Cc: Ken Wood, Planners and Engineers Collaborative Transparency Respect Fiscal Responsibility Professional Development r _ e Im ..Green tL ;Cc ertified ;P WILDLIFE Community ra' ft AW CiryaF Ethics "-'•-"" — CEATlF�50 6RONZE — �s �� SUMMERMLL FARM SUBDIVISION 8- 198, C.12 o o o a G 29 P. @. 188, PG. 122 4 a �I ti �i [awed .0 [3i • is .. Z. w. n 3N07 2'8 773/ySOtl �p A119 r te.CPY. _ .w rwrr..T--- _—_; �S� .,u �.� � _� �–`", - e� � �"•.' .aka .. z'�. ,. ,. ... �In.ir '- �'� _l—� � �FiE� • � •••{epi ��. F - �-_ �r � 4 �y" �_ �� __tea ` �y�,-_ • l � r (r` .....�^'�:•�" �' ,. ,sem° ' �' Too Arcs h MI8) or3 SNO M IIl o � .� •. • I:ill'i`i � I11 I - � ass'• - lei I ��� r� {!�``Iji.`• �i {`r A W 7 r� yy i ARNOLD MILL ROAD a G12E L PROAD W.Kr AMASF,R P] T.AHbEF➢TOWNHOTAE ➢EVELOPI�iTE uPulie Group €'v �6s�• ; � o � r� r I;� e . K s�rae c3e.uf.sm6 rx 1 Ba e ! PLANNERS AND ENGIN€ERS COLLABORATIVE Z SITE PLANMC,&,LANDSCAPE ARCMTECTURE R CIVIL ENC100ERING&LMU SLRVEYNG 360 RES 0R CO .�FQS5, U 0- 300r]. — V 513m. •M"R+RCARCOH Page 1 of 2 STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. 14- A RESOLUTION UNILATERALLY MODIFYING THE SEWER SERVICE MAP BETWEEN THE CITY OF MILTON AND FULTON COUNTY PURSUANT TO THE AMENDED FULTON/MILTON SEWER INTERGOVERNMENTAL AGREEMENT WHEREAS, on January 22, 2014 the Milton City Council ratified the Second Amendment to Intergovernmental Agreement for the Extraterritorial Provision of Sewer Service By Fulton County to Certain Property Located within the City of Milton ("Second Amendment to Sewer IGA"); WHEREAS, in the Second Amendment to Sewer IGA, Fulton County and the City of Milton agreed that the City of Milton shall have the right to unilaterally modify the sewer service map with Fulton County; WHEREAS, the January 22, 2014 amendment allowed the City to unilaterally modify the sewer delivery boundary and corresponding sewer map without any corresponding approval by Fulton County, and the boundary so authorized would become the new boundary for which Fulton County was authorized to provide sewer service within the municipal limits of Milton; WHEREAS, at that same Council meeting, following adoption of the Second Amendment to Sewer IGA, the Council took action - consistent with the Second Amendment - to unilaterally modify the sewer service map with Fulton County; WHEREAS, the Milton City Council desires to, again, utilize this authority and authorize an additional amendment to the existing sewer service map. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF MILTON, GEORGIA, 1. That pursuant to the Second Amendment to Sewer IGA, the City Council does hereby authorize a unilateral modification to the sewer service map; 2. The City Council hereby reaffirms the sewer service map that was attached as Exhibit A to the Second Amendment to Sewer IGA, as same was modified by the January 22, 2014 unilateral modification; 3. The City Council hereby authorizes Fulton County to also provide sewer service to parcel(s): 12560 Arnold Mill Road (Tax Parcel ID 22 372011660328) containing approximately 2.6 acres and 12530 Arnold Mill Road (Tax Parcel ID 22 372011660393) containing approximately 2 acres for a total of approximately 4.6 acres. Page 2 of 2 4. City staff are authorized and directed to prepare a new sewer service map comprised of the sewer service map that was attached as Exhibit A to the Second Amendment to Sewer IGA, to include the modification approved on January 22, 2014, and to also include the two parcels identified in paragraph 3, above; 5. The parcels so added shall be color code blue with black hatch marks; 6. A sewer service map so modified, along with this Resolution, shall then be promptly delivered by City staff to the Fulton County Department of Water Resources and the Fulton County Manager, and the map so delivered shall be the official sewer service map between Fulton County and the City of Milton RESOLVED this 22nd day of September, 2014. Approved: _______________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk R o s w e l lRoswell M o u n t a i nMountainParkPark A l p h a r e t t aAlpharetta ForsythFultonCherokeeFultonBBiirrmmiinngghhaammHHwwyyCCooggbbuurrnnRRddBBeetthhaannyy BB ee nn dd DDoo rrrriissRRdd CCrr e e ee kk CCl l uubbDDrrDD iinnssmmoo rree RRddWW aattssoo nnssBBnn ddFFooxxhhoo llllooww RRuunnGGlleenn oovveerr DDrrTTaayylloorrRRddAA rr nn ooll dd MMiillll RRddNNoorr tthhwwooooddDDrrSSaa dd ddllee sspprriinnggssDDrrMMiillttoonnPP tt MMaann oorr CClluubbDD rrWWoooodd RRdd Giff DrGiff Dr SSuummmmiitt RRdd NNiixx RR dd CCooggbbuurr nnRR ddTTiimmbbeerrPPttQQuuaayyssiiddeeDDrr HHooppeewweellllRRddMMaannoorr BBrriiddggee DD rrHH eennddeerrssoonn RR ddPPhhiilllliippss CCiirr EE..BBlluuffff RR ddBBrriittttlleeRRddWWeessttbbrrooookkRRddWWhhiitt eeCCoolluu mmnnss DDrr MMoorrrriissRRddBBaattee ss vviillllee RR dd RReedddd RRdd WWeebbbb RRddFFrraanncciissRRdd HHiicckkoorryyFFllaatt RRdd MMoouunnttaaiinnRRdd BBiirrmmiinngghhaamm RR dd TThhoommppssoonn RRddCCooxxRR dd TThhoommppssoonnRRddBB eetthh aa nn yy BB eenn dd HHaammbbyyRRdd HHooppe e ww ee ll ll RRddFFrreeeemmaannvviilllleeRRddHH oo pp eewweellllRR ddBBeetthhaannyyRRddNNeeww PP rroo vv iidd ee nn cc ee RR dd NN ee ww PPrr oo vviiddeenncceeRRddDDeeee rrffiieellddPPkkwwyyPPrroovviiddeenncc ee RRdd Sewer System Map City of Milton Service Area September 2014 Document Path: G:\MiltonSewerSystemMapExibit1_cl_v1.mxd Created/Modified Date: 9/18/2014 City Limits Freeway/Highway Ramp Major Arterial/Collector Minor Arterial/Local Existing\Expansion Allo we d Existing with no expansion Parcels EXHIBIT A Second Amendment to Sewer IGA 2.0 acre tract 2.6 acre tract 8.2 acre tract Total Acres = 12.8 GG rr ee ee nn RR dd Etris RdEtris RdCrabapple RdCrabapple RdHH aa mm iillttoo nn WW aa yy Summerhill DrSummerhill DrMMoorrnniinngg DDeeww CC ii rr SSiinngglleettrreeee TTrrcc ee SS tt ee pp pp ii nn gg SSttoonneeDDrr Houz e RdHouz e RdAAbbbbeeyyCCtt LLeew w ii ss tt oo nn CCtt WWiill dd ee GGrreeeenn DDrr KK nn oollll CCrree ssttCCtt HH aa mm iillttoo nn PP aa rr kk DD rr GGaarrddeennGGaatteePPaa tt hh Cagle RdCagle Rd EEddeennwwiillddeeDD rrCarybell LnCarybell LnCCaarryybbeellllLLnnWWiillddeeGGrreeeennDDrrWWiillddeeGGrreeeennDDrrMMaallbbrroouug g h h DD rrNNWWiinnddTTeerrWWaa tteerr GG rroovveeCC tt WWiillddeeRRuu nn CCtt Abbey Ct Abbey Ct MMoorrnniinnggppaarrkkCCiirrA b b e y C tAbbey C t ST140 ST372 R o s w e l lRoswell A l p h a r e t t aAlpharetta Crabapple RdCrabapple RdCCaaggllee RR ddSauls PlSauls PlLee StLee St WWaatteerrhhaavveennLLnnA r n o l d M ill R d A r n o l d M ill R d Etchison LnEtchison LnWWaatteerrssiiddee DDrr WWaatteerrssiiddeeDDrrWWaatteerrssiiddee DDrr Brookeivey LnBrookeivey LnWWaatteerrssiiddeeDDrrStillhouse LnStillhouse LnMM oorrnniinnggppaarrkkCCiirrMMoorrnniinnggppaarrkkCCiirrNew Providence RdNew Providence RdSeptember 2014 Document Path: G:\MiltonSewerSystemMapExibit1_cl_v1.mxd Created/Modified Date: 9/18/2014 City Limits Freeway/Highway Ramp Major Arterial/Collector Minor Arterial/Local ParcelsSewer Status Status Existing\Expansion Allowe d Existing with no expansion Extension of Arnold Mill Road (West Side) Sewer Addition City of Milton