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Agenda Packet CC - 09/29/2014 - Agenda Packet
Joe Lockwood, Mayor CITY COUNCIL Karen Thurman Matt Kunz Bill Lusk Burt Hewitt Joe Longoria Rick Mohrig CITY COUNCIL CHAMBERS City Hall, Suite 107D Monday, September 29, 2014 Special Called Council Meeting Agenda 6:00 PM CALL TO ORDER 1) ROLL CALL 2) PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood) 3) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 14-273) 4) PUBLIC COMMENT 5) CONSENT AGENDA (None) 6) REPORTS AND PRESENTATIONS (None) MILTON CITY COUNCIL SPECIAL CALLED COUNCIL MEETING SEPTEMBER 29 , 2014 Page 2 of 3 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 7) FIRST PRESENTATION (None) 8) PUBLIC HEARING (None) 9) ZONING AGENDA (None) 10) UNFINISHED BUSINESS 1. Consideration of an Ordinance to Amend Chapter 2, Article VI, Division 13, Fund Balance Policy – To Modify How the Minimum Fund Balance and Surplus Fund Balance are Determined and to Redefine How Surplus Fund Balance Can be Used. (Agenda Item No. 14-246) (First Presentation at September 8, 2014 Regular Council Meeting) (Moved by Motion and Vote on 9.22.14 to September 29, 2014 Special Called Council Meeting) (Stacey Inglis, Assistant City Manager) 2. Consideration of an Ordinance to Adopt Amendments to the Fiscal 2014 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 14-248) (First Presentation at September 8, 2014 Regular Council Meeting) (Public Hearing at September 22, 2014 Regular City Council Meeting) (Moved by Motion and Vote on 9.22.14 to September 29, 2014 Special Called Council Meeting) (Stacey Inglis, Assistant City Manager) 3. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2015 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 14-249) (Discussed at August 11, 2014 Council Work Session) (Discussed at August 23, 2014 Special Called Work Session) (First Presentation and First Public Hearing at September 8, 2014 Regular Council Meeting) (Second Public Hearing at September 22, 2014 Regular City Council Meeting) (Moved by Motion and Vote on 9.22.14 to September 29, 2014 Special Called Council Meeting) (Chris Lagerbloom, City Manager) 11) NEW BUSINESS (None) 12) MAYOR AND COUNCIL REPORTS MILTON CITY COUNCIL SPECIAL CALLED COUNCIL MEETING SEPTEMBER 29 , 2014 Page 3 of 3 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 13) STAFF REPORTS 14) EXECUTIVE SESSION (if needed) 15) ADJOURNMENT (Agenda Item No. 14-274) E► HOME OF'TF BEST `,?L4ALiTY OF LIrE IN �FOhGIA' ". HI LTON* ESTAI�LISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 24, 2014 FROM: City Manager AGENDA ITEM: Consideration of an Ordinance to Amend Chapter 2, Article VI, Division 13, Fund Balance Policy — To Modify How the Minimum Fund Balance and Surplus Fund Balance are Determined and to Redefine How Surplus Fund Balance Can be Used. MEETING DATE: Monday, September 29, 2014 Special Called City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: APPROVED CITY ATTORNEY APPROVAL REQUIRED: (KYES CITY ATTORNEY REVIEW REQUIRED: 'YES APPROVAL BY CITY ATTORNEY APPROVED PLACED ON AGENDA FOR: /)4,7 q j,4 REMARKS () NOT APPROVED () NO () NO © YouEM A _ * (** PHONE: 678.242.25001 FAX: 57$.242.2444 Green �% y Gertifictii T°o 100 ry ! Community i,r,z„"� 1nfo@cityofmiltonga.us I www.cityofmiltonga.us 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 a To: Honorable Mayor and City Council Members From: Stacey Inglis, Assistant City Manager Date: Submitted on September 4, 2014 for the September 8, 2014, September 22, 2014 Regular Council Meeting and September 29, 2014 Special Called Council Meetings Agenda Item: Consideration of an Ordinance to Amend Chapter 2, Article VI, Division 13. Fund Balance Policy – To Modify How the Minimum Fund Balance and Surplus Fund Balance are Determined and to Redefine How Surplus Fund Balance Can Be Used Department Recommendation: Adopt the ordinance as written. Executive Summary: The current fund balance policy includes outgoing transfers as a factor in the calculation that determines what the minimum fund balance and surplus fund balance should be. Since a majority of the outgoing transfers represent monies that fund capital projects and since surplus fund balance may be used for capital projects, including the outgoing transfers as a factor seems redundant. The fund balance policy also states that surplus funds may be used for “one-time expenditures that are nonrecurring in nature and which will not require additional future expense outlays for maintenance, additional staffing or other recurring expenditures.” Since most capital outlays impact the operational budget one way or another, this language is too restrictive. Funding and Fiscal Impact: The impact this amendment will have is essentially freeing up more funds for Council allocation while still providing sufficient financial safeguards in the event of a shortfall. Alternatives: Leave the current ordinance in place. Legal Review: None. Concurrent Review: Chris Lagerbloom, City Manager Attachment(s): Ordinance amendment. STATE OF GEORGIA ORDINANCE NO. 14-09-220 COUNTY OF FULTON PAGE 1 OF 3 AN ORDINANCE TO AMEND CHAPTER 2, ARTICLE VI, DIVISION 13. FUND BALANCE POLICY – TO MODIFY HOW THE MINIMUM FUND BALANCE AND SURPLUS FUND BALANCE ARE DETERMINED AND TO REDEFINE HOW SURPLUS FUND BALANCE CAN BE USED WHEREAS, Chapter 2, Article VI, Division 13 of the Code of Ordinances of the City of Milton, Georgia contains provisions on how the minimum fund balance and surplus fund balance are calculated; WHEREAS, the subsequent year’s budgeted expenditures and outgoing transfers are the two factors used in the calculation; WHEREAS, a majority of the outgoing transfers represent monies that fund the City’s capital projects; WHEREAS, a minimum fund balance is maintained to protect against cash flow shortfalls; WHEREAS, surplus fund balance may be used for one-time expenditures that are nonrecurring in nature; WHEREAS, including outgoing transfers in the calculation for minimum fund balance and surplus fund balance is redundant; and WHEREAS, most one-time expenditures impact the operational budget in some fashion; BE IT ORDAINED by the Mayor and Council of the City of Milton, Georgia while in a special called council meeting on the 29th day of September, 2014 at 6:00 p.m. as follows: SECTION 1. That the amendment to Section 2-681(4),(5), and (6), as reflected in the highlighted language, is hereby adopted and approved; and is attached hereto as if fully set forth herein; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. This Ordinance shall become effective upon its adoption. PAGE 2 OF 3 ORDAINED this the 29th day of September 2014. ____________________________________ Joe Lockwood, Mayor Attest: ______________________________ Sudie AM Gordon, City Clerk PAGE 3 OF 3 Sec. 2-681. Operational guidelines. (4) Minimum unassigned fund balance. The city will maintain a minimum unassigned fund balance in its general fund of 16 percent of the subsequent year's budgeted expenditures. This minimum fund balance is to protect against cash flow shortfalls related to timing of projected revenue receipts and to maintain a budget stabilization commitment. (5) Replenishing deficiencies. When fund balance falls below the minimum 16 percent, the city will replenish shortages/deficiencies using the budget strategies and timeframes described below. • The city will reduce recurring expenditures to eliminate any structural deficit; or • The city will increase revenues or pursue other fund sources; or • A combination of the two options above. Minimum fund balance deficiencies shall be replenished within the following time periods: • A deficiency resulting in a minimum fund balance between 16 percent and 11 percent of the subsequent year's budgeted expenditures shall be replenished over a period not to exceed one year. • A deficiency resulting in a minimum fund balance between 11 percent and six percent of the subsequent year's budgeted expenditures shall be replenished over a period not to exceed three years. (6) Surplus fund balance. Fund balance will be considered a surplus if over 21 percent of the subsequent year's budgeted expenditures. Should unassigned fund balance of the general fund ever exceed 21 percent, the city will consider such fund balance surpluses for one-time expenditures that are nonrecurring in nature. MOO HOME OF �F _ iY OF!,i= :n; GEO�GiA' M_ Nk ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 24, 2014 FROM: City Manager AGENDA ITEM: Consideration of an Ordinance to Adopt Amendments to the Fiscal 2014 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. MEETING DATE: Monday, September 29, 2014 Special Called City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: VAPPROVED CITY ATTORNEY APPROVAL REQUIRED: O YES CITY A TTORNEY REVIEW REQUIRED: () YES APPROVAL BY CITY ATTORNEY O APPROrVED � PLACED ON AGENDA FOR: Z 2Q I ' REMARKS (} NOT APPROVED (�NO 0 N () NOTAPPROVED ®. Your *** PHONE: 678.242.25001 FAX: 678.242.2499 G r e e �l v ; c:" r;td * Top iou Cite of infoCcityofmiltonga.us I www,cityofmiltonga.us WI Community i���h;� 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 �""-' City of Milton, Georgia Fiscal Year 2014 Summary of Departmental Budget Amendments The goal of the fiscal year 2014 budget amendment is to revise departmental budgets and interfund transfers based on activity-to-date and future projections. GENERAL FUND The General Fund is the principal operating fund of the government and is used to facilitate current year operations. General Fund revenues have unrestricted use. Expenditure requests are categorized into two categories: Salary/Benefits and Maintenance/Operating. Salary / benefits line items include salaries, overtime, vacation pay, retirement and other associated payroll expenditures. The maintenance/ operating category includes expenditures related to operational line items such as, supplies, professional fees, training, dues/fees, travel, utilities, communications, machinery & equipment, etc. GENERAL FUND SUMMARY: Revenue Appropriation Increase 1,497,350 Expenditure Appropriation Increase 1,392,541 Net Revenue/(Expenditure) Requests:104,809 Revenue Amendments: The change in original revenue estimates for the following revenue sources is driven by an analysis of the activity-to-date. A projection was completed using available data indicating the fiscal year 2014 revenue estimates could be adjusted by the amounts indicated in the table on page 3. Some of the most significant changes are explained as follows: 1. Local option sales tax is anticipated to be $550,000 more than what was projected in March for the mid-year budget amendments. 2. Motor vehicle taxes have increased significantly as a result of House Bill 386. This was passed by the legislators in 2012 with a March 1, 2013 effective date and provided for a new method of taxation called the “title ad valorem tax.” It is predicted that this revenue source will trend higher for the next two or three years and then start to taper off as individuals cycle out of the “birthday tax” previously in place. For FY 14, the trend is showing an increase of $200,000 over what is currently budgeted. 3. Property taxes are anticipated to be $370,000 higher than projections (net $440,000 increase for current taxes and a $70,000 decrease in prior year taxes). 4. Land disturbance fees and building permit revenues were increased by $106,700 and $50,000, respectively, to account for higher-than-anticipated collections. 5. The court administration fee and fines and forfeitures were increased by a total of $140,000 due to the trend of higher-than-anticipated revenues in this fiscal year. 6. Plan review fees are coming in $82,000 higher than projected. 1 of 23 Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) TAXES Current Yr Property Taxes-Real 8,007,886 7,948,755 7,860,000 440,000 8,300,000 - 8,300,000 Current Yr Property Taxes-Utility 59,227 60,042 59,000 - 59,000 57,084 1,916 Prior Yr Property Taxes-Real 307,548 298,587 230,000 (70,000) 160,000 153,916 6,084 Current Yr Prop Taxes-Personal 204,611 200,861 190,000 - 190,000 - 190,000 Motor Vehicle Tax 575,665 751,348 700,000 200,000 900,000 844,979 55,021 Intangible Tax 237,498 269,681 250,000 (75,000) 175,000 148,895 26,105 Prior Yr Prop Taxes-Personal 4,184 11,422 5,000 - 5,000 4,493 507 Real Estate Transfer Tax 53,571 71,341 75,000 - 75,000 61,680 13,320 Franchise Fees 1,842,164 1,867,963 1,800,000 45,000 1,845,000 1,402,104 442,896 Local Option Sales Tax 3,982,249 3,983,981 7,000,000 550,000 7,550,000 5,633,710 1,916,290 Alcohol Beverage Excise Tax 293,425 298,125 285,000 - 285,000 244,503 40,497 Business & Occupation Tax 613,094 663,050 605,000 63,800 668,800 668,839 (39) Insurance Premium Tax 1,627,175 1,684,784 1,600,000 - 1,600,000 - 1,600,000 Financial Institution Tax 32,795 33,918 33,000 - 33,000 35,172 (2,172) Penalties & Interest-Real Prop 32,758 23,285 20,000 - 20,000 23,058 (3,058) Penalties & Interest-Pers Prop 775 2,606 1,000 - 1,000 263 737 Penalties & Interest-Business Lic 15,420 15,673 6,000 - 6,000 15,468 (9,468) Penalties & Interest-Other 3,851 5,639 3,000 - 3,000 127 2,873 Total: Taxes 17,893,895 18,191,063 20,722,000 1,153,800 21,875,800 9,294,291 12,581,509 LICENSES & PERMITS Alcohol Beverage Licenses 135,851 145,600 135,000 - 135,000 138,600 (3,600) Advertising Fee 1,200 1,072 1,000 - 1,000 1,600 (600) Pouring Permit 6,620 5,970 5,000 - 5,000 5,360 (360) Solicitation Permit 195 1,170 300 - 300 195 105 Zoning & Land Use Permits 11,107 21,147 18,575 - 18,575 21,775 (3,200) Land Disturbance 14,143 85,860 131,254 106,700 237,954 237,972 (18) Modification 1,600 100 500 - 500 2,100 (1,600) Variance 6,200 3,425 2,000 - 2,000 4,950 (2,950) Seasonal & Special Events 1,360 880 700 - 700 1,330 (630) Sign Permits 1,625 4,673 2,565 - 2,565 7,253 (4,688) Building Permits 311,864 405,191 400,000 50,000 450,000 413,563 36,437 Retaining Wall - - - - - - - NPDES Fees 774 3,066 5,321 - 5,321 12,181 (6,860) Taxi & Driver Permitting Fees - 200 800 - 800 1,400 (600) Total: Licenses & Permits 492,538 678,353 703,015 156,700 859,715 848,278 11,437 INTERGOVERNMENTAL REVENUES Fulton County/SSD Funds - 48,298 1,711 - 1,711 1,711 (0) Total: Intergovernmental Revenues - 48,298 1,711 - 1,711 1,711 (0) CHARGES FOR SERVICES Precious Metals Work Permit Admin Fee - 70 - - - - - Finance Admin Fee 65,532 68,250 60,000 - 60,000 68,445 (8,445) Court Admin Fee 187,144 159,812 170,000 60,000 230,000 193,028 36,972 Maps & Cert Letters 150 390 150 - 150 240 (90) Plan Review Fees 104,363 155,030 100,000 82,000 182,000 182,723 (723) Open Records Fees 854 598 350 - 350 414 (64) Online Payment Convenience Fee 3,981 4,284 4,000 - 4,000 3,151 849 Development Bond Fee 4,450 200 500 - 500 1,150 (650) Election Qualifying Fee - 2,250 - - - - - Accident Reports 3,632 1,140 - - - 56 (56) Expungement Fees 1,955 2,200 1,700 - 1,700 1,700 - Alarm Registration 5,450 (1,050) - - - - - False Alarms 6,300 6,300 6,500 - 6,500 4,500 2,000 Fire Plan Review 543 913 800 - 800 1,111 (311) Fire Inspection 2,850 170 2,000 - 2,000 3,300 (1,300) Fingerprinting Fee - 1,720 1,000 - 1,000 4,201 (3,201) Fingerprinting/Gold Buyers/Pawn Shops - 60 100 - 100 - 100 Medical Reimbursement - - 10,000 (10,000) - - - CPR Classes 65 444 250 - 250 160 90 FY 2014 Revenues FY 2012 Actuals FY 2013 Actuals Account Name 2 of 23 Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) FY 2014 Revenues FY 2012 Actuals FY 2013 Actuals Account Name Self Defense Class - 1,320 1,000 - 1,000 1,050 (50) Background Check Fees 14,095 14,995 12,000 - 12,000 14,845 (2,845) Activity Fees/Camp Bethwell - - - - - - - Activitiy Fees/Joyful Soles 13,019 15,515 26,950 - 26,950 17,133 9,818 Facility Rental 1,648 2,633 2,000 - 2,000 - 2,000 Activity Commissions 33,899 48,041 30,000 (30,000) - - - Activity Commissions/ATPP - - - - - - - Activity Commissions/Core Physique - - 1,156 - 1,156 1,411 (255) Activity Commissions/Eagle Stix Lacrosse - - - - - - - Activity Commissions/Kim Saunders Yoga - - 1,330 - 1,330 4,383 (3,053) Activity Commissions/North GA Rec - - 6,438 12,500 18,938 19,020 (82) Activity Commissions/Sperber Music - - 281 - 281 539 (258) Activity Commissions/YMCA - - 911 - 911 2,286 (1,375) Bad Check Fees 210 30 245 - 245 365 (120) Total: Charges for Services 450,141 485,314 439,661 114,500 554,161 525,211 28,950 FINES & FORFEITURES Fines & Forfeitures 483,242 382,434 480,000 80,000 560,000 465,072 94,928 Ordinance Fines - - 1,600 - 1,600 1,950 (350) Total: Fines & Forfeitures 483,242 382,434 481,600 80,000 561,600 467,022 94,578 INVESTMENT INCOME Interest Revenue 3,720 2,330 2,500 - 2,500 515 1,985 Realized Gain/Loss on Investmt 12,692 17,018 12,000 - 12,000 17,302 (5,302) Total: Investment Income 16,412 19,347 14,500 - 14,500 17,817 (3,317) CONTRIBUTIONS & DONATIONS Donation Revenue 100 - 100 100 - Donation Revenue-Pub Sfty - 3,358 992 - 992 992 0 Donation Revenue-Public Safety Fd 5,875 3,317 - - - - - Donation Revenue-R.A.D. - 1,000 - - - - - Donation Revenue-Golf Tournament - 23,605 - - - - - Donation Revenue-Community Development - 195 44 - 44 123 (79) Donation Revenue-Parks & Recreation - - 52 - 52 52 0 Total: Contributions & Donations 5,875 31,475 1,188 - 1,188 1,266 (78) MISCELLANEOUS REVENUE Cell Tower Lease 17,940 17,940 17,940 - 17,940 13,455 4,485 Lease-15315 Thompson Rd - 2,374 - - - - - Lease-15260 Bell Park Rd - 110 - - - 30 (30) Facility Rental - - - - - - - Insurance Proceeds 238 2,642 - - - - - Insurance Proceeds-Pub Sfty 19,846 10,400 - - - 476 (476) Insurance Proceeds-PW 10,902 8,816 - 19,350 19,350 19,356 (6) Other Misc Revenue 26,096 4,405 11,600 - 11,600 11,477 123 Over/Short Cash Drawer 1 (10) - - - (83) 83 Evidence Room Unclaimed Cash 386 - - - - - - Total: Miscellaneous Revenue 75,409 47,370 29,540 19,350 48,890 45,797 3,093 OTHER FINANCING SOURCES Operating Transfers In-Htl/Mtl Fd 12,688 20,000 20,000 - 20,000 20,000 - Operating Transfers In-Capital Grant Fund - - 20,000 (20,000) - - - Sale of Surplus Equipment 2,474 42,616 24,000 (7,000) 17,000 16,761 239 Total: Other Financing Sources 15,163 62,616 64,000 (27,000) 37,000 36,761 239 TOTAL 19,432,673 19,946,271 22,457,215 1,497,350 23,954,565 11,238,154 12,716,411 3 of 23 Expenditure Amendments: Explanations for each of the amendments to the expenditure accounts are provided within the departmental budget spreadsheets following. Highlights of the amendments are: 1. The legal costs of changing the City defined benefit plan to a defined contribution plan along with higher-than- projected general legal fees require a budgetary increase of $70,000. 2. Contingency is being reduced by $55,600 for renovations to City Hall to combine all entrances into one main entrance ($22,600) and to replace the septic system at Fire Station 43 ($33,000). 3. The appropriations for the intergovernmental agreement we have with the City of Alpharetta to cover non-resident fees for recreation programs was more than actual costs. The remaining $34,000 is being transferred to the Capital Projects Fund for improvements to the ball fields at Hopewell Middle School. 4. We are transferring $1,330,651 from the General Fund to the Capital Projects-Revenue Bond Fund to cover the acquisition of the City Hall property ($945,651) and the second artificial turf field at Bell Memorial Park ($385,000). Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) Revenues Taxes 17,893,895 18,191,063 20,722,000 1,153,800 21,875,800 9,294,291 12,581,509 Licenses & Permits 492,538 678,353 703,015 156,700 859,715 848,278 11,437 Intergovernmental Revenues - 48,298 1,711 - 1,711 1,711 (0) Charges for Services 450,141 485,314 439,661 114,500 554,161 525,211 28,950 Fines & Forfeitures 483,242 382,434 481,600 80,000 561,600 467,022 94,578 Investment Income 16,412 19,347 14,500 - 14,500 17,817 (3,317) Contributions & Donations 5,875 31,475 1,188 - 1,188 1,266 (78) Miscellaneous Revenue 75,409 47,370 29,540 19,350 48,890 45,797 3,093 Other Financing Sources 15,163 62,616 64,000 (27,000) 37,000 36,761 239 Total Revenues 19,432,673 19,946,271 22,457,215 1,497,350 23,954,565 11,238,154 12,716,411 Expenditures Mayor & Council 173,224 167,312 166,576 - 166,576 126,359 40,217 City Manager 290,917 282,478 556,713 - 556,713 441,415 115,298 City Clerk 207,949 189,733 188,574 - 188,574 150,079 38,495 General Administration 40,157 31,692 37,794 - 37,794 34,922 2,872 Finance 458,680 479,962 367,595 11,890 379,485 315,538 63,947 Legal 231,642 216,208 230,000 70,000 300,000 234,980 65,020 Information Technology 484,523 565,650 614,657 - 614,657 457,008 157,649 Human Resources 236,799 272,206 331,108 - 331,108 215,793 115,315 Risk Management 181,587 182,588 195,015 - 195,015 180,081 14,935 General Govt Buildings 523,200 337,349 436,678 22,600 459,278 364,670 94,608 Public Info & Marketing 86,813 154,213 254,541 - 254,541 170,809 83,732 Municipal Court 227,666 233,588 246,985 - 246,985 215,479 31,506 Police 2,701,521 2,846,047 3,420,814 - 3,420,814 2,634,897 785,917 Fire 4,115,746 4,458,410 5,408,188 - 5,408,188 4,291,035 1,117,153 EMS Operations 132,250 99,187 - - - - - Public Works 1,490,622 1,511,028 1,833,009 - 1,833,009 1,431,230 401,779 Parks & Recreation 367,880 754,479 990,634 (34,000) 956,634 673,628 283,006 Community Development 802,453 938,323 1,096,848 - 1,096,848 873,501 223,347 Economic Development - 43,914 79,285 - 79,285 72,733 6,552 Debt Service 807,310 90,769 90,770 - 90,770 90,769 1 Other Financing Uses 5,404,000 6,702,559 6,935,793 1,377,651 8,313,444 4,915,793 3,397,651 Contingency - - 95,369 (55,600) 39,769 - 39,769 Total Expenditures 18,964,938 20,557,695 23,576,946 1,392,541 24,969,487 17,890,719 7,311,929 Total Revenues Over/(Under) Expenditures 467,735 (611,424) (1,119,731) 104,809 (1,014,922) (6,652,565) 5,404,482 Beginning Fund Balance 9,633,064 10,100,799 9,489,374 9,489,374 9,489,374 9,489,374 9,489,374 Ending Fund Balance 10,100,799 9,489,374 8,369,643 9,594,183 8,474,452 2,836,810 14,893,856 General Fund Summary FY 2014 Actuals FY 2012 Actuals FY 2013 4 of 23 Account Name FY 2012 Actuals Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 296,819 315,074 225,232 - 225,232 192,035 33,197 Total: Salaries & Wages 296,819 315,074 225,232 - 225,232 192,035 33,197 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 28,511 24,457 11,000 - 11,000 10,951 49 EMPLOYEE BENEFITS / 401A (SS MATCH)11,100 11,845 8,400 - 8,400 7,201 1,199 EMPLOYEE BENEFITS / FICA MEDICARE 4,027 4,306 3,300 - 3,300 2,747 553 401A 1% MATCH 2,496 2,838 2,300 - 2,300 1,908 392 PENSION (GMEBS)10,964 18,144 20,200 - 20,200 9,612 10,588 UNEMPLOYMENT INSURANCE 196 323 220 - 220 204 16 WORKER'S COMPENSATION 1,199 827 728 - 728 770 (42) FLEXIBLE SPENDING 1,800 4,200 6,600 - 6,600 6,600 - Total: Employee Benefits 60,293 66,941 52,748 - 52,748 39,994 12,754 Purchased Professional and Technical Services ADMINISTRATIVE FEES BANK FEES 4,129 1,850 - - - 12 (12) CREDIT CARD FEES 33,443 39,592 35,000 10,000 45,000 38,906 6,094 Total: Administrative Fees 37,572 41,442 35,000 10,000 45,000 38,918 6,082 PROFESSIONAL FEES VALUATION ADVISORY GROUP - - - - - - - AUDIT FEES 40,030 31,062 30,500 - 30,500 30,500 - OTHER - - - - - 500 (500) Total: Professional Fees 40,030 31,062 30,500 - 30,500 31,000 (500) Total: Purchased Professional and Technical Services 77,602 72,504 65,500 10,000 75,500 69,918 5,582 Other Purchased Services COMMUNICATIONS 726 772 - - - - - POSTAGE 4,990 7,765 7,500 1,500 9,000 3,070 5,930 ADVERTISING: Public Hearings & Bids 2,331 3,780 3,500 - 3,500 3,427 73 PRINTING CITY CHECKS 887 867 1,000 - 1,000 838 162 PROPERTY TAX BILLS 3,154 3,143 4,000 - 4,000 204 3,796 BUSINESS CARDS - 149 186 - 186 88 98 BUSINESS LICENSES - - 2,344 - 2,344 2,344 0 Total: Printing 4,041 4,159 7,530 - 7,530 3,474 4,056 TRAVEL CVIOG - 1,102 1,000 - 1,000 224 776 GGFOA CONFERENCE 508 253 - - - - - OTHER 14 275 - - - 6 (6) Total: Travel 522 1,631 1,000 - 1,000 230 770 DUES AND FEES GFOA MEMBERSHIP 150 225 - - - - - GGFOA MEMBERSHIP 50 50 50 - 50 38 13 CAFR AWARD FEES 435 405 435 - 435 435 - GOV DEALS - 2,770 2,000 - 2,000 1,205 795 CIVIC ORGANIZATION DUES - 1,064 - - - - - OTHER - 39 - - - 39 (39) Total: Dues & Fees 635 4,552 2,485 - 2,485 1,716 769 EDUCATION & TRAINING CARL VINSON TRAINING 129 1,026 900 - 900 577 323 GGFOA CONFERENCE 295 590 - - - - - GFOA CPFO CERTIFICATION - (145) - - - - - OTHER 45 285 - - - 129 (129) Total: Education & Training 469 1,756 900 - 900 706 194 CONTRACT LABOR 9,700 - - - - - - MAINTENANCE CONTRACTS 374 184 - - - 245 (245) Total: Other Purchased Services 23,788 24,598 22,915 1,500 24,415 12,868 11,547 Supplies GENERAL SUPPLIES 179 829 1,200 - 1,200 319 881 BOOKS & PERIODICALS - - - - - 15 (15) FY 2013 Actuals Finance FY 2014 5 of 23 Account Name FY 2012 Actuals Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) FY 2013 Actuals Finance FY 2014 Total: Supplies 179 829 1,200 - 1,200 334 866 Machinery & Equipment FURNITURE & FIXTURES - - - 390 390 389 1 OTHER EQUIPMENT OTHER EQUIP/CELL PHONES - 15 - - - - - Total: Machinery & Equipment - 15 - 390 390 389 1 Total: Finance 458,680 479,962 367,595 11,890 379,485 315,538 63,947 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Credit Card Fees 10,000 2. Postage 1,500 3. Furniture & Fixtures 390 Total Increase 11,890$ 11,890$ TOTAL BUDGET AMENDMENTS To purchase filing cabinet Amendment Reason The merchant fees are higher than initially anticipated due to an increase in users paying with credit cards. Postage fees are higher than anticipated 6 of 23 Account Name FY 2012 Actuals Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) Purchased Professional and Technical Services PROFESSIONAL FEES / LEGAL FEES 231,642 216,208 230,000 70,000 300,000 234,980 65,020 Total: Purchased Professional and Technical Services 231,642 216,208 230,000 70,000 300,000 234,980 65,020 Total: Legal 231,642 216,208 230,000 70,000 300,000 234,980 65,020 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Legal Fees 70,000 Total Increase 70,000$ 70,000$ TOTAL BUDGET AMENDMENTS FY 2013 Actuals FY 2014 Legal Amendment Reason To cover legal costs for changing pension plan and to cover higher-than-anticipated general legal feees 7 of 23 Account Name FY 2012 Actuals Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) Purchased Professional and Technical Services PROFESSIONAL FEES 12,580 3,758 - - - 393 (393) CONTRACTED/MOWING AT FACILITIES - - - - - - - FACILITIES REPAIRS & MAINTENANCE 14,529 3,394 67,400 22,600 90,000 - 90,000 GROUNDS REPAIRS & MAINTENANCE 1,480 488 5,000 - 5,000 - 5,000 Total: Purchased Professional and Technical Services 28,589 7,641 72,400 22,600 95,000 393 94,607 Purchased-Property Services RENTAL LAND & BUILDINGS 474,438 321,422 364,278 - 364,278 364,278 0 Total: Purchased-Property Services 474,438 321,422 364,278 - 364,278 364,278 0 Other Purchased Services OTHER PURCHASED SERVICES 18,054 160 - - - - - Total: Other Purchased Services 18,054 160 - - - - - Other Costs INTERGOVERNMENTAL 2,119 8,126 - - - - - Total: Other Costs 2,119 8,126 - - - - - Total: General Government Buildings 523,200 337,349 436,678 22,600 459,278 364,670 94,608 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Facilities Repairs & Maintenance 22,600 Total Increase 22,600$ 22,600$ FY 2013 Actuals General Government Buildings FY 2014 Amendment Reason To cover additional renovations to City Hall. TOTAL BUDGET AMENDMENTS 8 of 23 Account Name FY 2012 Actuals Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 145,036 150,911 158,868 - 158,868 139,355 19,513 Total: Salaries & Wages 145,036 150,911 158,868 - 158,868 139,355 19,513 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 19,788 17,496 22,000 - 22,000 22,500 (500) EMPLOYEE BENEFITS / 401A (SS MATCH) 5,427 5,672 5,940 - 5,940 5,226 714 EMPLOYEE BENEFITS / FICA MEDICARE 1,937 2,097 2,304 - 2,304 1,918 386 401A 1% MATCH 324 158 1,314 - 1,314 - 1,314 PENSION (GMEBS) 5,610 7,381 11,828 - 11,828 5,743 6,085 UNEMPLOYMENT INSURANCE 227 263 550 - 550 231 319 WORKER'S COMPENSATION 5,317 3,883 5,000 - 5,000 5,030 (30) Total: Employee Benefits 38,630 36,949 48,936 - 48,936 40,647 8,289 Purchased Professional and Technical Services PROFESSIONAL FEES 217 - 5,000 - 5,000 - 5,000 CONTRACTED PARK MOWING & LITTER PICKUP 99,535 155,032 260,000 - 260,000 119,164 140,836 Total: Professional Fees/Contracted 99,535 155,032 260,000 - 260,000 119,164 140,836 FACILITY REPAIR & MAINT 1,673 9,628 20,000 - 20,000 10,364 9,636 LIGHTING MAINTENANCE 12,107 3,664 7,500 - 7,500 3,808 3,692 Total: Facility Repair & Maintenance 13,780 13,292 27,500 - 27,500 14,172 13,328 GROUNDS REPAIR & MAINT 1,748 962 5,000 - 5,000 1,900 3,100 Total: Purchased Professional and Technical Services 115,279 169,287 297,500 - 297,500 135,236 162,264 Purchased-Property Services RENTAL LAND & BUILDINGS - 2,500 6,000 - 6,000 4,500 1,500 FCBOE LEASE 35,000 17,264 47,000 - 47,000 12 46,988 Total: Rental Land & Buildings 35,000 19,764 53,000 - 53,000 4,512 48,488 RENTAL EQUIPMENT & VEHICLES 600 3,843 5,000 - 5,000 3,452 1,548 Total: Purchased-Property Services 35,600 23,607 58,000 - 58,000 7,964 50,036 Other Purchased Services COMMUNICATIONS 732 652 1,520 - 1,520 1,007 513 POSTAGE 5 499 1,000 - 1,000 67 933 PRINTING 912 445 700 - 700 339 361 TRAVEL: Nat'l GRPA, Meals & Mileage 154 388 750 - 750 899 (149) DUES AND FEES: GRPA Dues 678 1,283 1,960 - 1,960 577 1,383 EDUCATION & TRAINING: Nat'l GRPA - 800 800 - 800 175 625 CONTRACT LABOR: For programs & activities - 4,060 4,500 - 4,500 5,550 (1,050) IGA-ALPHARETTA PARKS & REC - 325,000 350,000 (34,000) 316,000 316,000 - Total: Other Purchased Services 2,479 333,127 361,230 (34,000) 327,230 324,615 2,615 Supplies SUPPLIES / GENERAL SUPPLIES 2,783 9,339 13,000 - 13,000 2,921 10,079 SUPPLIES / WATER / SEWAGE 2,459 8,439 22,000 - 22,000 2,584 19,416 SUPPLIES / NATURAL GAS 1,178 497 1,500 - 1,500 1,063 437 SUPPLIES / ELECTRICITY 24,183 21,611 25,000 - 25,000 16,688 8,313 SUPPLIES / FOOD/MEALS 252 493 400 - 400 244 156 OTHER SUPPLIES/PORTABLE TOILET RENTAL - 221 4,000 - 4,000 2,311 1,689 Total: Supplies 30,855 40,599 65,900 - 65,900 25,810 40,090 Machinery & Equipment FURNITURE & FIXTURES - - 200 - 200 - 200 Total Machinery & Equipment - - 200 - 200 - 200 Total: Parks & Recreation 367,880 754,479 990,634 (34,000) 956,634 673,628 283,006 FY 2013 Actuals FY 2014 Parks and Recreation 9 of 23 BUDGET AMENDMENT NOTES Account Name DECREASE 1. IGA-Alpharetta Parks & Rec (34,000) Total Decrease (34,000)$ (34,000)$ Amendment Reason TOTAL BUDGET AMENDMENTS Transfer remaining budget to the capital projects fund to cover improvements on the ball fields at Hopewell Middle School. 10 of 23 Account Name FY 2012 Actuals Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) Operating Transfers Out TO CAPITAL PROJECTS FUND 4,577,670 6,075,090 4,915,793 67,000 4,982,793 4,915,793 67,000 TO CAPITAL GRANT FUND 727,128 529,291 20,000 (20,000) - - - TO CAPITAL PROJECTS FUND-REVENUE BOND - - 2,000,000 1,330,651 3,330,651 - 3,330,651 TO OPERATING GRANT FUND 99,201 98,178 - - - - - Total: Operating Transfers Out 5,404,000 6,702,559 6,935,793 1,377,651 8,313,444 4,915,793 3,397,651 Total: Other Financing Uses 5,404,000 6,702,559 6,935,793 1,377,651 8,313,444 4,915,793 3,397,651 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Operating Transfer Out to Capital Projects Fund 67,000 1. Operating Transfer Out to Revenue Bond Fund 1,330,651 Total Increase 1,397,651$ DECREASE 1. Operation Transfer Out to Capital Grant Fund (20,000) Total Decrease (20,000)$ 1,377,651$ FY 2013 Actuals Other Financing Uses FY 2014 Amendment Reason To transfer the remaining balance in the IGA- Alpharetta Parks & Rec account to the Capital Projects Fund to cover the cost of the field work at Hopewell Middle School ($34,000) Also, to transfer funds out of Contingency to cover the replacement of septic system at Fire Station 43 ($33,000) TOTAL BUDGET AMENDMENTS To cover the cost of the City Hall property and the second artificial turf field at Bell Memorial Park Transfer is not necessary 11 of 23 Account Name FY 2012 Actuals Amended Budget (3/17/14) Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) Contingencies CONTINGENCY - - 95,369 (55,600) 39,769 - 39,769 Total: Contingencies - - 95,369 (55,600) 39,769 - 39,769 Total: Other Costs - - 95,369 (55,600) 39,769 - 39,769 BUDGET AMENDMENT NOTES Account Name DECREASE 1. Contingency (55,600) Total Decrease (55,600)$ (55,600)$ FY 2013 Actuals Other Costs FY 2014 Amendment Reason TOTAL BUDGET AMENDMENTS To cover the cost of the additional City Hall renovations and the new septic tank at Fire Station 43 12 of 23 SPECIAL EVENTS FUND This fund accounts for expending the hotel/motel excise tax and the outflow and inflow of resources association with the numerous special events the City sponsors. The increase in the revenues reflects the higher-than-anticipated collections of the hotel/motel excise taxes. The increase in the expenditures line item for Professional Fees represents the cost of the film project performed by ICMA. Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) MILTON ROUNDUP VENDOR FEE 1,034 570 - - - - - EARTH DAY VENDOR FEE 1,270 1,350 1,300 - 1,300 1,755 (455) INTEREST REVENUE 67 30 40 - 40 17 23 MILTON ROUNDUP SPONSOR 3,000 16,881 7,500 - 7,500 19,000 (11,500) EARTH DAY SPONSOR 1,750 4,500 4,000 - 4,000 3,875 125 CONCERT SPONSOR - - 500 - 500 - 500 MAYOR'S RUN SPONSOR - 2,250 2,000 - 2,000 500 1,500 DONATIONS/BETTER WORLD BOOKS 135 - - - - - - OTHER MISC REVENUE / T-SHIRT SALES 169 - - - - - - OTHER MISC REVENUE / MAYOR'S RUN 2,229 1,590 1,500 - 1,500 447 1,053 MILTON ROUNDUP FOOD SALES - 642 - - - - - HOTEL/MOTEL TAX FUND 42,000 40,997 35,000 10,000 45,000 35,619 9,381 Total Revenues 51,654 68,811 51,840 10,000 61,840 61,212 628 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) SALARIES & WAGES/REGULAR EMPLOYEES 18,001 - - - - - - SALARIES & WAGES/OVERTIME 14 - - - - - - EMPLOYEE BENEFITS / 401A (SS MATCH)675 - - - - - - EMPLOYEE BENEFITS / FICA MEDICARE 380 - - - - - - PROFESSIONAL FEES 20,923 25,266 29,000 23,160 52,160 32,252 19,908 RENTAL EQUIPMENT & VEHICLES 10,069 16,817 16,100 - 16,100 13,354 2,746 ADVERTISING 12,494 14,903 11,795 - 11,795 6,362 5,433 PRINTING 3,129 5,835 4,400 - 4,400 5,156 (756) GENERAL SUPPLIES 7,585 4,000 2,300 - 2,300 4,262 (1,962) FOOD/MEALS 951 2,128 1,500 - 1,500 1,626 (126) OTHER EQUIPMENT 1,520 438 - - - 1,063 (1,063) Special Events Fund Total 75,742 69,388 65,095 23,160 88,255 64,076 24,179 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (24,088) (577) (13,255) (13,160) (26,415) (2,863) (23,552) BEGINNING FUND BALANCE 62,563 38,475 37,898 37,898 37,898 ENDING FUND BALANCE 38,475 37,898 24,643 11,483 35,035 Special Events Fund FY 2014 FY 2014 FY 2013 Actuals FY 2013 Actuals Expenditure Summary Revenues 13 of 23 CONFISCATED ASSETS FUND This fund accounts for the expenditures and revenues of seized drug funds. The amendment to the revenues and reflect actual amounts received. Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) CASH CONFISCATIONS/STATE FUNDS - - - - - - - CASH CONFISCATIONS/US MARSHALS 16,819 - - - - - - CASH CONFISCATIONS/HIDTA - 46,773 - 46,865 46,865 46,865 0 INTEREST REVENUE/STATE FUNDS 54 36 - - - 24 (24) INTEREST REVENUE/FEDERAL FUNDS 22 26 - - - 30 (30) REALIZED GAIN ON INV/STATE FUNDS - - - - - - - Total Revenues 16,895 46,835 - 46,865 46,865 46,918 (53) Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) EDUCATION & TRAINING STATE FUNDS 2,906 600 3,375 - 3,375 3,375 - FEDERAL FUNDS 520 - 7,000 - 7,000 7,000 - Total: Education & Training 3,426 600 10,375 - 10,375 10,375 - MAINTENANCE CONTRACTS STATE FUNDS 1,746 - 650 - 650 650 - Total: Maintenance Contracts 1,746 - 650 - 650 650 - GENERAL SUPPLIES STATE FUNDS 2,592 148 - - - - - FEDERAL FUNDS - - - - - - - Total: General Supplies 2,592 148 - - - - - OTHER EQUIPMENT STATE FUNDS 700 9,577 2,975 - 2,975 - 2,975 FEDERAL FUNDS 2,128 - 4,000 - 4,000 - 4,000 Total: Other Equipment 2,828 9,577 6,975 - 6,975 - 6,975 CAMERAS STATE FUNDS 6,493 86 - - - - - Total: Cameras 6,493 86 - - - - - Total Expenditures 17,085 10,411 18,000 - 18,000 11,025 6,975 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (STATE FUNDS)(14,383) (10,375) (7,000) - (7,000) (4,001) (2,999) BEGINNING FUND BALANCE (STATE FUNDS)84,991 70,608 60,233 60,233 60,233 ENDING FUND BALANCE (STATE FUNDS)70,608 60,233 53,233 53,233 56,232 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (FEDERAL FUNDS)14,194 46,799 (11,000) 46,865 35,865 39,895 (4,030) BEGINNING FUND BALANCE (FEDERAL FUNDS)4,278 18,472 65,271 65,271 65,271 ENDING FUND BALANCE (FEDERAL FUNDS)18,472 65,271 54,271 101,136 105,166 FY 2013 Actuals FY 2013 Actuals Expenditures Confiscated Assets Fund Revenues FY 2014 FY 2014 14 of 23 OPERATING GRANT FUND The Operating Grant Fund is used to account for certain budgeted items that receive funding from individual grants and that aren’t classified as “capital”. These funds are appropriated on an annual basis. The amendments reflect the FRESH grant funds received and associated expenditures. Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) FED GOV GRANT/SAFER 27,153 - - - - - - FED GOV GRANT/BULLETPROOF VEST 2,629 1,282 - - - - - FED GOV GRANT/BYRNE-JAG 14,618 - - - - - - FED GOV GRANT/GCDD MINI GRANTS 9,617 12,342 - - - - - STATE GOV GRANT/INDIRECT/GEMA 19,961 754 - - - - - FULTON COUNTY GRANT/FRESH GRANT 7,541 - - 20,000 20,000 20,000 0 INTEREST REVENUE 6 5 - - - - - OPERATING TRANSFER IN FROM GENERAL FUND 99,201 98,178 - - - - - Total Revenue 180,726 112,561 - 20,000 20,000 20,000 0 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) General Administration SALARIES & WAGES REGULAR EMPLOYEES 14,196 4,944 - - - - - EMPLOYEE BENEFITS / 401A (SS MATCH)532 187 - - - - - EMPLOYEE BENEFITS / FICA MEDICARE 205 72 - - - - - UNEMPLOYMENT INSURANCE 28 10 - - - - - PROFESSIONAL FEES 285 - - - - - - PRINTING 27 - - - - - - GENERAL SUPPLIES 1,240 841 - - - - - SUPPLIES/FOOD/MEALS 864 - - - - - - Total General Administration 17,377 6,055 - - - - - Police COMMUNICATIONS 1,522 377 - - - - - SUPPLIES/UNIFORMS 2,629 1,282 - - - - - OTHER EQUIPMENT/AFIS 14,618 - - - - - - OTHER EQUIPMENT/RAPID ID 19,005 - - - - - - Total Police 37,774 1,659 - - - - - Fire SALARIES & WAGES/REGULAR EMPLOYEES 111,952 95,209 - - - - - SALARIES & WAGES/HOLIDAY PAY 3,951 4,242 - - - - - EMPLOYEE BENEFITS/401A (SS MATCH)4,414 3,848 - - - - - EMPLOYEE BENEFITS/FICA MEDICARE 1,700 1,458 - - - - - 401A 1% MATCH 78 - - - - - - PENSION (GMEBS)3,586 3,113 - - - - - Total Fire 125,681 107,870 - - - - - Parks & Recreation SALARIES & WAGES/REGULAR EMPLOYEES - - - 20,000 20,000 - 20,000 PROFESSIONAL SERVICES 3,106 - - - - - - RENTAL VEHICLES 3,946 - - - - - - GENERAL SUPPLIES 489 - - - - - - Total Parks & Recreation 7,541 - - 20,000 20,000 - 20,000 Total Expenditures 188,373 115,585 - 20,000 20,000 - 20,000 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (7,647) (3,023) - - - 20,000 (20,000) BEGINNING FUND BALANCE 10,670 3,023 (0) (0) (0) (0) (0) ENDING FUND BALANCE 3,023 (0) (0) (0) (0) 20,000 (20,000) FY 2013 Actuals FY 2014 Expenditures Revenues Operating Grant Fund FY 2013 Actuals FY 2014 15 of 23 HOTEL/MOTEL TAX FUND This fund is used to track the revenues and expenditures related to the hotel/motel excise tax. The City currently collects a 3% excise tax and transfers the funds to the Special Events Fund and the General Fund to be used to generate tourism for the area. The amendments reflect higher-than-anticipated revenues and the associated transfer out to the Special Events Fund. Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) HOTEL/MOTEL EXCISE TAX 54,688 60,997 55,000 10,000 65,000 55,619 9,381 Total Revenue 54,688 60,997 55,000 10,000 65,000 55,619 9,381 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) OPERATING TRANSFER OUT TO GENERAL FUND 12,688 20,000 20,000 - 20,000 20,000 - OPERATING TRANSFER OUT TO SPECIAL EVENTS FUND 42,000 40,997 35,000 10,000 45,000 35,619 9,381 Total Expenditures 54,688 60,997 55,000 10,000 65,000 55,619 9,381 TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - - - - - BEGINNING FUND BALANCE - - - - - - - ENDING FUND BALANCE - - - - - - - FY 2013 Actuals FY 2013 Actuals Expenditures Revenues Hotel/Motel Tax Fund FY 2014 FY 2014 16 of 23 CAPITAL PROJECTS FUND The Capital Projects Fund is used to track revenues and expenditures associated with capital construction, acquisition and maintenance. Appropriations in Capital Projects Fund are on a project-length basis and do not expire until the project is complete. According to the City’s budgetary policies, a major capital project generally is defined as an expenditure that has an expected useful life of more than 3 years with an estimated total cost of $50,000 or more, or an improvement/addition to an existing capital asset. (Refer to the following pages.) 17 of 23 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) INFRASTRUCTURE MAINTENANCE FEES 66,445 77,180 65,000 20,000 85,000 71,795 13,205 CRABAPPLE PAVING FUND 10,500 4,200 - 5,250 5,250 5,250 - TRAFFIC CALMING - 5,800 - - - - - TREE RECOMPENSE 3,500 20,600 - 75,000 75,000 75,000 - LANDFILL USE FEES 84,573 92,727 80,000 5,000 85,000 84,855 145 HYA FEES 7,363 - - - - 7,808 (7,808) INTEREST REVENUE 7,763 2,867 3,000 (1,100) 1,900 1,838 62 INSURANCE PROCEEDS/PUBLIC SAFETY - 10,154 - - - - - OTHER MISC REV/ATLANTA HIDTA STIPEND 1,500 - - - - - - OPERATING TRANSFER IN FROM GENERAL FUND 4,577,670 6,075,090 4,915,793 67,000 4,982,793 4,915,793 67,000 OPERATING TRANSFER IN FROM CAPITAL GRANT FUND 90,000 - - - - - - PROCEEDS OF SALE OF ASSETS - 13,414 - - - 300 (300) Total Revenue 4,849,314 6,302,032 5,063,793 171,150 5,234,943 5,162,639 72,304 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) Mayor & Council LAND ACQUISITION - - - - - - - BUILDINGS/FUTURE CITY FACILITIES 330,584 42,102 36,070 - 36,070 28,129 7,941 Mayor & Council Total 330,584 42,102 36,070 - 36,070 28,129 7,941 General Admin VEHICLES / REPLACEMENT RESERVE - - 50,000 - 50,000 - 50,000 General Admin Total - - 50,000 - 50,000 - 50,000 Information Technology PROFESSIONAL FEES - - COMPUTER REFRESH 49,266 - - - - - - Information Technology Total 49,266 - - - - - - Police PUBLIC SAFETY COMMUNICATIONS 1,830 35,908 2,162,262 - 2,162,262 17,900 2,144,362 VEHICLES / NEW VEHICLES - - - - - - - VEHICLES / REPLACEMENT RESERVE 276,468 232,517 402,626 - 402,626 344,531 58,095 AUTOMATED LICENSE PLATE READERS - - 39,917 - 39,917 39,917 - Police Total 278,298 268,425 2,604,805 - 2,604,805 402,348 2,202,457 Fire FIRE STATION IMPROVEMENTS 24,094 25,938 50,974 33,000 83,974 330 83,644 VEHICLE REPLACEMENT RESERVE 35,586 54,501 1,128,566 - 1,128,566 8,128 1,120,438 ADVANCED LIFE SUPPORT EQUIP 2,032 - - - - - - AED UNITS 32,914 2,648 16,430 - 16,430 - 16,430 MASS NOTIFICATION SIRENS - - 300,000 - 300,000 192,350 107,650 SCBA CASCADE TRAILER - - - - - - - FIRE SAFETY HOUSE - - 16,000 - 16,000 15,181 819 Fire Total 94,626 83,087 1,511,970 33,000 1,544,970 215,989 1,328,981 Public Works CONSTRUCTION INSPECTORS - - 99,912 - 99,912 21,224 78,688 GRAVEL ROADS MAINTENANCE 89,383 61,766 249,074 - 249,074 86,731 162,343 STORMWATER MAINTENANCE 157,459 27,197 455,899 - 455,899 72,127 383,773 NPDES PERMIT COMPLIANCE 67,599 51,020 414,480 - 414,480 5,630 408,850 PAVEMENT MANAGEMENT 705,469 1,938,805 3,331,148 26,250 3,357,398 1,712,225 1,645,173 PAVEMENT MGMT/CRABAPPLE PAVING FUND - - 21,000 (21,000) - - - SITE IMPROVEMENTS/PW YARD RELOCATION 9,988 19,000 56,177 - 56,177 700 55,477 INFRASTRUCTURE / TRAFFIC CALMING 7,410 10,156 38,234 - 38,234 - 38,234 INFRASTRUCTURE / RESTRIPING 61,722 82,595 137,219 - 137,219 5,267 131,952 CAMBRIDGE SCHOOL ZONE EQUIP - 27,500 - - - - - REPLACE SCHOOL ZONE FLASHERS - 526 102,474 - 102,474 - 102,474 Revenues Capital Projects Fund FY 2014 FY 2014 FY 2013 Actuals FY 2013 Actuals Expenditures 18 of 23 Capital Projects Fund Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) INFRASTRUCTURE / EDGE OF PAVEMENT - - 50,000 - 50,000 - 50,000 INFRASTRUCTURE / BRIDGE REPLACEMENT 569,142 283,317 261,172 - 261,172 - 261,172 INFRASTRUCTURE / SIDEWALKS 14,353 25,102 557,770 - 557,770 10,755 547,015 BETHANY@COGBURN RD INTERSECTION IMPROVMTS 419,628 9,327 102,664 - 102,664 56 102,608 HOPEWELL/FRANCIS/COGBURN INTERSECTION 20,259 54,646 835,874 - 835,874 626,302 209,572 HOPEWELL @ BIRMINGHAM INTERSECTION IMPROVMTS 34,913 54,705 720,383 - 720,383 66,506 653,877 HOPEWELL @ BETHANY BND/BETHANY WAY - 42,917 132,083 - 132,083 - 132,083 FREEMANVILLE @ PROVIDENCE & B'HAM INTERSECTION IMPROVMTS - - 75,000 - 75,000 31,655 43,345 VEHICLES / NEW VEHICLES - - 40,678 - 40,678 - 40,678 Public Works Total 2,157,325 2,688,579 7,681,241 5,250 7,686,491 2,639,177 5,047,314 Parks & Recreation PROF FEEES/PARKS & REC 15 YEAR COMP PLAN 430 - 24,570 - 24,570 - 24,570 PROF FEES/SIGN PROGRAM - 1,795 13,205 - 13,205 7,600 5,605 PROF FEES/B'HAM PARK MASTER PLAN 24,963 - - - - - - FACILITY R&M/BETHWELL HOUSE RENOVATIONS 4,200 - - - - - - RENTAL LAND & BUILDINGS/FCBOE LEASE 214,580 - - - - - - SITES / PARK LAND ACQUISTION 379,473 950,350 - - - - - SITE IMPROVEMENT/CRABAPPLE CROSSING PARTNERSHIP 153,373 26,979 - - - - - HOPEWELL HOUSE RENOVATIONS - 31,850 627,150 - 627,150 71,704 555,446 PARK & TRAIL EXPANSION 3,360 87,353 1,081,365 34,000 1,115,365 380,323 735,042 TRAIL PLAN UPDATE 15,000 - - - - - - INFRASTRUCTURE / BELL PARK 10,769 - - - - - - Parks & Recreation Total 806,149 1,098,328 1,746,290 34,000 1,780,290 459,627 1,320,663 Community Development PROF FEES/HWY 9 MASTER PLAN - - - - - - PROF FEES/TDR FEASIBILITY STUDY 29,389 11,180 9,083 (9,083) - - - ARCHITECTURAL CODE 33,466 1,081 - - - - - FORM BASED CODE/TDR ORDINANCE 580 25,370 2,850 24,150 27,000 - 27,000 GATEWAY SIGNAGE & HISTORIC MARKERS - - 67,810 - 67,810 3,980 63,830 SITE IMPROVEMENT/TREE RECOMPENSE - 2,075 34,205 75,000 109,205 - 109,205 Community Development Total 63,436 39,705 113,948 90,067 204,015 3,980 200,035 Unallocated CONTINGENCY - - 125,216 - 125,216 - 125,216 Unallocated Total - - 125,216 - 125,216 - 125,216 Total Expenditures 3,779,684 4,220,227 13,819,540 162,317 13,981,857 3,749,251 10,232,606 TOTAL REVENUES OVER/(UNDER) EXPENDITURES 1,069,630 2,081,805 (8,755,747) 8,833 (8,746,914) 1,413,388 (10,160,302) BEGINNING FUND BALANCE 5,809,267 6,878,897 8,960,703 8,960,703 8,960,703 ENDING FUND BALANCE 6,878,897 8,960,703 204,956 213,789 10,374,091 FY 2014 FY 2013 Actuals Expenditures 19 of 23 Capital Projects Fund BUDGET AMENDMENT NOTES Account Name REVENUES 1. Infrastructure Maintenance Fees 20,000 2. Crabapple Paving Fund 5,250 3. Tree Recompense 75,000 4. Landfill Use Fees 5,000 5. Interest Revenue (1,100) 6. Operating Transfer in from General Fund 67,000 Total Revenues 171,150$ EXPENDITURES 1. Public Works/Pavement Management 26,250 2. Public Works/Crabapple Paving Fund (21,000) 3. Parks & Rec/Park and Trail Expansion 34,000 4. Community Development/TDR Feasibility Study (9,083) 5. Community Development/Form Based Code/TDR Ordinance 24,150 6. Community Development/Tree Recompense 75,000 Total Expenditures 129,317$ 8,833$ To transfer remaining balance from IGA- Alpharetta Parks & Rec account to cover field Amendment Reason The Crabapple Crossing subdivision was on the list of the paving projects this year; therefore, any monies we've received in the Crabapple Paving Fund has been transferred to this account to offset the costs. TOTAL BUDGET AMENDMENTS Increased due to higher-than-anticipated collections Transfer funds to the Pavement Management account To reflect the transfer from the General Fund of the remaining balance from the IGA-Alpharetta Parks & Rec account. This will cover the improvements to the fields at Hopewell Middle School. The TDR feasibility study is complete and the remaining funds are being transferred to the Form Based Code account to cover the cost of the consultant hired to develop the form based code ordinance for the Deerfield/Hwy 9 area Increased to cover the cost of a consultant hired to develop the form based code ordinance for the Deerfield/Hwy 9 area Increased to reflect revenues collected Increased to reflect collections to date Increased to reflect collections to date Increased due to higher-than-anticipated collections Decreased to reflect lower-than-anticipated revenues 20 of 23 CAPITAL GRANT FUND The Capital Grant Fund is considered to be a capital project fund that accounts for capital grants used to finance major capital projects. Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) FED GOV GRANT/CAPITAL/IND/GDOT CRABAPPLE STREETSCAPE - - 500,000 - 500,000 - 500,000 FED GOV GRANT/CAPITAL/IND/GDOT TAP (BIG CREEK)- - 200,000 - 200,000 11,377 188,623 STATE GOV GRANT/LMIG FUNDS - 455,372 275,873 - 275,873 275,873 (0) STATE GOV GRANT/GDOT HPP FUNDS 135,418 296,269 7,262,878 - 7,262,878 60,362 7,202,516 STATE GOV GRANT/LCI FUNDS 100,000 - - - - - - STATE GOV GRANT/GA URBAN FORESTRY GRANT - 20,000 - - - - - STATE GOV GRANT/MARTA GRANT 143,971 - 177,355 - 177,355 - 177,355 STATE GOV GRANT/SR 9 @ BETHANY BND - - 60,000 - 60,000 42,274 17,726 STATE GOV GRANT/GDOT LANDSCAPE - - 4,062 - 4,062 - 4,062 LOCL GOV GRANT/ALPHARETTA & NORTH FULTON CID - - 30,000 - 30,000 30,000 - INTEREST REVENUE 1,840 989 800 - 800 277 523 OPERATING TRANSFER IN FROM GENERAL FUND 727,128 529,291 20,000 (20,000) - - - Total Revenue 1,112,366 1,301,921 8,530,968 (20,000) 8,510,968 420,164 8,090,804 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) Public Works STORMWATER MAINTENANCE 4,008 - - - - - - PAVEMENT MANAGEMENT - 206,561 275,873 - 275,873 - 275,873 INFRASTRUCTURE / BHAM @ PROVIDENCE 56,391 1,201,768 3,133,300 - 3,133,300 112,069 3,021,231 INFRASTRUCTURE/ARNOLDMILL@NEW PROVIDENCE 63,440 377,703 1,937,791 - 1,937,791 - 1,937,791 INFRASTRUCTURE/MAYFIELD@MID BROADWELL 155,915 136,465 2,576,664 - 2,576,664 162,417 2,414,247 INFRASTRUCTURE/MARTA 132,197 9,650 167,705 - 167,705 84,626 83,079 INFRASTRUCTURE/CRABAPPLE STREETSCAPE - - 625,000 - 625,000 67,300 557,700 INFRASTRUCTURE/DEERFIELD@MORRIS - 183,098 166,902 - 166,902 150,919 15,983 INFRASTRUCTURE/SR 9@BETHANY BEND - - 75,000 - 75,000 73,134 1,867 INFRASTRUCTURE/TRAIL CONN TO BIG CREEK GREENWAY - - 250,000 - 250,000 43,451 206,549 Public Works Total 411,952 2,115,245 9,208,235 - 9,208,235 693,915 8,514,320 Community Development PROFESSIONAL FEES/LIVEABLE CENTERS INITIATIVE 114,000 - - - - - - PROFESSIONAL FEES/GA URBAN FORESTRY GRANT 25,000 - - - - - - BRANDING & SIGNAGE - - 7,190 - 7,190 - 7,190 Community Development Total 139,000 - 7,190 - 7,190 - 7,190 Other Financing Uses OPERATING TRANSFER OUT TO GENERAL FUND - - 20,000 (20,000) - - - Other Financing Uses Total - - 20,000 (20,000) - - - Expenditures Total 550,952 2,115,245 9,235,425 (20,000) 9,215,425 693,915 8,521,510 TOTAL REVENUES OVER/(UNDER) EXPENDITURES 561,414 (813,323) (704,457) - (704,457) (273,751) (430,706) BEGINNING FUND BALANCE 956,996 1,518,410 705,086 705,086 705,086 ENDING FUND BALANCE 1,518,410 705,086 629 629 431,335 FY 2013 Actuals FY 2013 Actuals Expenditures Revenues Capital Grant Fund FY 2014 FY 2014 21 of 23 Capital Grant Fund BUDGET AMENDMENT NOTES Account Name REVENUES 1. Operating Transfers in from General Fund (20,000) Total Revenues (20,000)$ EXPENDITURES 1. Operating Transfer Out to General Fund (20,000) Total Expenditures (20,000)$ -$ TOTAL BUDGET AMENDMENTS Amendment Reason Decreased to correct budgeting error Decreased to correct budgeting error 22 of 23 CAPITAL PROJECTS FUND – REVENUE BOND This is a newly created fund that accounts for capital projects funded by a revenue bond. Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) OPERATING TRANSFER IN FROM GENERAL FUND - - 2,000,000 1,330,651 3,330,651 - 3,330,651 REVENUE BOND PROCEEDS - - 10,000,000 (400,000) 9,600,000 - 9,600,000 Total Revenue - - 12,000,000 930,651 12,930,651 - 12,930,651 Account Name FY 2012 Actuals Approved Budget Requested Budget Amendment Amended Budget Actuals as of 9/4/14 Budget Remaining (after adj) General Government Buildings CITY HALL - - 3,322,000 (387,618) 2,934,382 945,650 1,988,732 PUBLIC SAFETY COMPLEX - - - - - - - General Government Buildings Total - - 3,322,000 (387,618) 2,934,382 945,650 1,988,732 Parks & Recreation BELL MEMORIAL PARK - - 8,678,000 1,318,269 9,996,269 156,900 9,839,369 Parks & Recreation Total - - 8,678,000 1,318,269 9,996,269 156,900 9,839,369 Expenditures Total - - 12,000,000 930,651 12,930,651 1,102,550 11,828,101 TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - - - (1,102,550) 1,102,550 BEGINNING FUND BALANCE - - - - - ENDING FUND BALANCE - - - - (1,102,550) BUDGET AMENDMENT NOTES Account Name REVENUES 1. Operating Transfer in from General Fund 1,330,651 2. Revenue Bond Proceeds (400,000) Total Revenues 930,651$ EXPENDITURES 1. General Government Buildings/City Hall (387,618) 2. Parks & Recreation/Bell Memorial Park 1,318,269 Total Expenditures 930,651$ -$ FY 2013 Actuals FY 2014 Capital Project Fund - Revenue Bond Revenues FY 2013 Actuals FY 2014 Expenditures TOTAL BUDGET AMENDMENTS Decrease to reflect the proper amount of bond proceeds the City will need for the Bell Memorial Park project Amendment Reason Increased to cover the acquisition of the City Hall property and the addition of the second artificial turf field for Bell Memorial Park The decrease presented here is a net of an increase of $945,651 to cover the acquisition of the City Hall property and a transfer of $1,333,269 to the Bell Memorial Park project. It was initially decided that the total project costs for Bell Memorial Park construction and the acquisiton of the properties would be $10 million. As the bids came in for the construction, it became apparent that the acquistion of the properties should not be included in the total project costs. The increase in this line represents to cost of second artificial turf field of $385,000, a transfer from the City Hall project of $1,333,269 and a decrease of $400,000 to offset the decrease in Revenue Bond Proceeds (as explained above). 23 of 23 Page 1 of 2 STATE OF GEORGIA FULTON COUNTY ORDINANCE NO. 14-09-221 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2014 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. BE IT ORDAINED by the City Council of the City of Milton, GA while in a special called council meeting on September 29, 2014 at 6:00 p.m. as follows: WHEREAS, the City Manager of the City of Milton has presented amendments to the fiscal year 2014 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budget amendments results in a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the amended fiscal year 2014 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget amendment, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s amended fiscal year 2014 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. Page 2 of 2 ADOPTED AND APPROVED this 29th day of September, 2014. CITY OF MILTON, GEORGIA By: ________________________ Mayor Joe Lockwood __________________________ ________________________ Councilmember Karen Thurman Councilmember Burt Hewitt _________________________ ________________________ Councilmember Matt Kunz Councilmember Joe Longoria _________________________ ________________________ Councilmember Bill Lusk Councilmember Rick Mohrig Attest: _______________________________ Sudie AM Gordon, City Clerk First Reading: September 8, 2014 Public Hearing: September 22, 2014 Ratification: September 29, 2014 (SEAL) IA HOME OF' ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 24, 2014 FROM: City Manager AGENDA ITEM: Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2015 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. MEETING DATE: Monday, September 29, 2014 Special Called City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (APPROVED O NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES O CITY ATTORNEY REVIEW REQUIRED: O YES k'. NO APPROVAL BY CITY ATTORNEY () APPROVED {) NOT APPROVED PLACED ON AGENDA FOR: REMARKS 6gz4 r 4- 4 9110 Your PHONE: 578.242.2500 I FAX: 578.242.2499 Green * ,r ; eCir at ry into@cityafmiltongp.us I www.cityofmiltonga.us ,� ��.,,�.�FF � Communit y Ehs �, E�h��� 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 -'"'"' %'B`` N! $FISCAL YEAR 15BUDGET TABLE OF CONTENTS TRANSMITTAL LETTER ................................................................................................................. 1 LISTING OF POSITIONS .............................................................................................................. 11 GENERAL FUND........................................................................................................................... 13 BUDGET SUMMARY ....................................................................................................................... 14 REVENUES ................................................................................................................................... 15 EXPENDITURES ............................................................................................................................ 19 MAYOR AND CITY COUNCIL ................................................................................................. 20 CITY MANAGER ................................................................................................................... 21 CITY CLERK ........................................................................................................................ 23 GENERAL ADMINISTRATION ................................................................................................. 24 FINANCE ............................................................................................................................. 25 LEGAL ................................................................................................................................ 27 INFORMATION TECHNOLOGY ................................................................................................ 28 HUMAN RESOURCES ........................................................................................................... 30 RISK MANAGEMENT ............................................................................................................ 32 GENERAL GOVERNMENT BUILDINGS .................................................................................... 33 PUBLIC INFORMATION AND MARKETING ................................................................................ 34 MUNICIPAL COURT .............................................................................................................. 35 POLICE ............................................................................................................................... 36 FIRE ................................................................................................................................... 39 EMS OPERATIONS ............................................................................................................... 42 PUBLIC W ORKS .................................................................................................................. 43 PARKS AND RECREATION .................................................................................................... 45 COMMUNITY DEVELOPMENT ................................................................................................ 46 ECONOMIC DEVELOPMENT .................................................................................................. 48 DEBT SERVICE .................................................................................................................... 49 OTHER FINANCING USES ..................................................................................................... 50 OTHER COSTS (CONTINGENCY) ........................................................................................... 51 MAINTENANCE & OPERATING INITIATIVES ............................................................................. 52 SPECIAL REVENUE FUNDS ........................................................................................................ 82 SPECIAL EVENTS FUND ................................................................................................................ 83 CONFISCATED ASSETS FUND ........................................................................................................ 87 E-911 FUND ................................................................................................................................ 88 HOTEL/MOTEL TAX FUND ............................................................................................................. 89 CAPITAL IMPROVEMENT PROGRAM ....................................................................................... 90 CAPITAL PROJECTS FUND ............................................................................................................ 91 CAPITAL GRANT FUND .................................................................................................................. 93 CAPITAL PROJECTS – REVENUE BOND FUND ................................................................................. 94 CAPITAL IMPROVEMENT PROGRAM: FY 2015 – FY 2021 ............................................................... 96 September 29, 2014 To the Honorable Mayor, City Council and the Citizens of Milton: We respectfully submit for your consideration the City of Milton’s proposed balanced budget for fiscal year 2015 (FY 2015). An objective of the City’s budget is to provide a management tool by which our local government can unite its budgeting efforts to provide quality services while operating within available resources. This process results in an updating of the City’s on-going financial plan and provides a vehicle by which management decisions can be made as a result of the formulation and analysis of the respective data. BUDGET PROCESS AND OVERVIEW The fiscal year 2015 budget process began in July with distribution of historical data and forms to all the department directors. Each department formulated budgets in three major areas; maintenance & operating, operating initiatives, and capital project requests. Concurrent with departmental budgeting, finance staff completed the first draft of a salary/benefits budget as well as formulated initial revenue estimates. In late July, each department director met with the City Manager to review their budget requests. Each request was evaluated by the City Manager and the Assistant City Manager according to the priority specified by the department director and available funding. Consideration was also given to the strategies identified in the 2012- 2015 Strategic Plan. The budget was presented for the first time during a special-called work session held on August 23, 2014. The first public hearing was held during the September 8, 2014 council meeting where citizen input was encouraged. A second public hearing was held on September 22, 2014. The final budget will be presented on September 29, 2014 for approval. KEY BUDGET FACTORS, ISSUES, AND PRIORITIES As with previous years, the foundation for the fiscal year 2015 budget is based on three key financial factors: • Sustainability of existing services • Maintaining the quality of life for constituents, citizens, and businesses through capital programming • Enhancement to services through operating initiatives Sustainability of Existing Services and Enhancements through Operating Initiatives The fiscal year 2015 General Fund balanced budget of $24,386,240 is based on a millage rate of 4.731 mills, which is the same millage rate applied in previous fiscal years. This budget provides financial resources for the City of Milton to sustain the current levels of service and includes areas of improved service via operating initiatives. In appropriating the resources to sustain existing services, the following are the proposed projected revenue sources for the General Fund: Revenue Source Amount Percent Other Taxes 13,630,100 55.89% Property Taxes 8,874,500 36.39% Licenses & Permits 772,700 3.17% Fines & Forfeitures 551,000 2.26% Charges for Services 486,400 1.99% Other Financing Sources 30,900 0.13% Miscellaneous Revenue 23,140 0.09% Investment Income 17,500 0.07% Total 24,386,240 100.00% Property Taxes, 8,874,500 , 37% Other Taxes, 13,630,100 , 56% Licenses & Permits, 772,700 , 3% Charges for Services, 486,400 , 2% Fines & Forfeitures, 551,000 , 2% Investment Income, 17,500 , 0% Other Financing Sources, 30,900 , 0% Revenue Sources FY 2015 Budget 2 Transmittal Letter Salary and Benefits Detail The salary and benefit budget is based upon approved positions and the associated benefit program costs. For FY 2015, direct City costs for salaries/benefits is $11,685,433, with $8,736,187 appropriated for salaries and $2,949,246 for benefits, making benefit costs 25% of the total salaries/benefit budget. As the City recognizes the cost of employee retention is less than employee turnover and recruitment, this budget includes a market adjustment of 2.5% for all personnel. This adjustment is prorated by the number of months each employee worked for the City during FY 2014. Our Human Resources Director also conducted a salary and wage survey to determine how the City’s pay scale for each position compared with surrounding jurisdictions. The results showed that certain positions within the Police and Fire departments were slightly lagging when compared to the competitive market. To bring those positions more in-line with our competition, the following is being proposed: Police o Increase the pay of all Police Officers (entry level) and the Police Chief by an additional 3% (5.5% total when added to the 2.5% across-the-board market adjustment) o Increase the pay of all Sergeants, Lieutenants and Captains by an additional 5% (7.5% total) o Increase the entry level pay for Police Officer from $37,393 to $38,513. This would also then amend the initial maximum offering from $40,000 to $41,200 Fire o Increase the pay of all Captains, the Deputy Chief and the Fire Chief by an additional 3% (5.5% total) o Increase the pay of all Battalion Chiefs by an additional 5% (7.5% total) The total City salary/benefits budget is approximately 47.9% of the total operating expenditures. Budget Summary by Department – General Fund Mayor and City Council The FY 2015 budget appropriation for the Mayor and Council is $166,010. This department is comprised of a Mayor and six Council Members. Salaries of the Mayor and Council are set by the City Charter. Each elected official receives an annual stipend for expenditure reimbursement. Appropriations for this year are relatively flat over the previous fiscal year. City Manager The fiscal year 2015 budget appropriation for the City Manager’s Department is $651,577. The City Manager is responsible for the overall management of all city functions and operations. The City Manager’s Department is comprised of the following employees: FY 2015 Budget 3 Transmittal Letter City Manager Assistant City Manager Executive Aide There is one initiative request for this department – to promote the Public Works Director to the Assistant City Manager who will lead general City operations ($23,490). Because of this initiative, the FY 15 budget shows a 21% increase over the prior year. The remainder of the department is relatively flat over previous fiscal years. City Clerk The fiscal year 2015 budget appropriation for the City Clerk’s Department is $192,358. The Clerk is responsible for the compilation and publication of all council agendas. The City Clerk is holder of all City records, therefore is responsible for the records management program. The City Clerk’s Department is comprised of the following employees: City Clerk Receptionist The budget for this department is relatively flat over last year’s budget. Finance The total appropriation for the Finance Department for FY 2015 is $431,244. This department is responsible for managing the City’s financial assets and is comprised of the following employees: Financial Services Manager Procurement Manager Accounting Manager Revenue Coordinator The appropriations for this department increased by 17% in comparison to the prior year due to promoting the Administrative Services Manager (formerly in the Human Resources Department) to the Financial Services Manager. Legal Legal services are provided to the City through a contractual relationship with Jarrard and Davis, LLP. The budget for legal services and consultation is $230,000. This is the same as last year. Information Technology The fiscal year 2015 budget appropriation for the Information Technology (IT) Department is $522,629. IT is responsible for all technology and geographical information services. This department consists of one employee – IT Manager. FY 2015 Budget 4 Transmittal Letter There is one initiative requested to migrate the IT infrastructure to a cloud solution that will provide for efficiencies in IT support, disaster recovery and ease of access for employees on multiple devices ($237,000). There is a 15% decrease in the IT budget over the previous fiscal year. This is attributable to the reduction in the appropriations for the IGA the City has with the City of Johns Creek. The agreement hasn’t changed – the reduction is simply to bring the budget in-line with actual costs. Human Resources The Human Resources Department budget appropriation is $323,149. This department is in charge of recruitment, training and development, record keeping of all personnel data, and benefits. It currently consists of two employees: Human Resources Director Records Clerk There is a slight decrease of 2.4% in comparison to the FY 14 budget. Public Information and Marketing The FY 15 budget appropriation for the Public Information and Marketing department is $267,550. This department is responsible for informing the public through various media outlets of the news and events concerning the City and its citizens and ensuring the City’s image is protected. This department is also responsible for coordinating the City’s numerous special events throughout the year. It currently consists of three employees: Communications Manager Special Events & Projects Manager Part-Time Community Builder There are three initiatives requests in this department. All three requests are due to a restructuring in the department which is intended to keep us cutting edge in 2015 as well as meet the demands of more frequent community events. Currently we don’t have a Communications Director. Our existing staff is performing at a level beyond their current classification and this restructuring is intended to eliminate that, as well as diversify the high tech and high touch interaction we bring to our operations. Community engagement is critical to our success as an organization and these proposed moves align our outputs with our needs of today. These moves also start to align our staffing model with our future vision which calls for communicating with our citizens in the multitude of ways they want to communicate with us. Communications Director - $19,142 Communications Manager - $9,038 Public Outreach Coordinator - $64,722 Excluding the initiatives, the FY 15 appropriations are relatively flat over the previous year’s budget. FY 2015 Budget 5 Transmittal Letter Municipal Court The fiscal year 2015 budget appropriation for Municipal Court is $301,471. The court staff is responsible for the operation of the City’s municipal court system, scheduling, processing, and tracking all violations issued by public safety and code enforcement personnel. The Court Department is comprised of the following employees: Court Clerk Municipal Judge City Solicitor Administrative Assistant Part-Time Administrative Assistant Appropriations for this year are 22% higher than the previous fiscal year. A majority of this increase is attributable to the change in pay structure for the judge. The Chief Judge is no longer a salaried employee and is instead paid per session. We’ve also started booking court security to this department’s account. Previously, it was booked as over - time in the Police department. Police Department The fiscal year 2015 budget appropriation for the Police Department is $3,778,002. It is comprised of the following employees: Police Chief Two Captains Five Lieutenants Five Sergeants Three Detectives One Community Outreach Officer Twenty Police Officers Part-Time School Crossing Guard Administrative Assistant Accreditation Manager Records Clerk Code Enforcement Officer The operating initiatives requested for this department include: Two new police officers – includes uniform, equipment and vehicles ($233,684) Body worn cameras ($23,153) Active shooter kits ($21,600) L3 audio/video system for the interview room ($12,961) Excluding the initiative requests, the FY 15 appropriations are 10% higher than the previous year due in large part to the market adjustment in wages and to the addition of the Code Enforcement function now reporting in the Police department (previously in Community Development). FY 2015 Budget 6 Transmittal Letter Fire Department The Fire Department’s budget appropriation for FY 15 is $5,530,035. It is comprised of the following employees: Fire Chief Deputy Chief Four Battalion Chiefs Fire Marshal Assistant Fire Marshal EMS Trainer Twelve Captains Twelve Fire Apparatus Operators Twenty-seven Firefighters Administrative Assistant There are four additional operating initiatives proposed for the Fire Department budget: Turnout Gear Washer/Extractor and Dryer - $17,500 Rapid Attack Monitors - $6,000 PowerTech Workout System - $9,000 Jacobs Ladder Cardio Machine - $4,000 Appropriations for this department are relatively flat over the previous year’s budget (excluding the initiatives). Public Works The fiscal year 2015 budget appropriation for public works is $1,645,259. Public Works is responsible for transportation and road repair and maintenance activities. It is comprised of the following employees (not including subcontracted personnel): Transportation Engineer Stormwater Engineer Public Works Manager Field Superintendent Public Works Citizen Responder Two Part-Time Equipment Operators There is one additional initiative requested for this departments and that is to promote the Field Superintendent to a Capital Projects Manager and to hire a Field Maintenance Supervisor in his place ($120,826). This accounts for the transfer of the Public Works Director to the City Manager’s department and balances the department staffing with current demand because of the future focus on capital project implementation and delivery. In the next several years, we intend on bringing several facilities online and they are in various stages of delivery now. The successful management and oversight of these projects, in addition to the known recurring capital projects such as pavement management, intersection improvement and dam maintenance/reconstruction call for active and day to day oversight of these projects. The proposed Capital Projects Manager will provide that oversight. FY 2015 Budget 7 Transmittal Letter Excluding the initiative, the budget requests for this department are slightly lower than the budget for FY 14. We are requesting to move the Public Works Director into the role of Assistant City Manager over operations and have transferred his salary and benefits to the City Manager’s department as was highlighted in more detail above. Parks & Recreation The Parks and Recreation department appropriations for FY 15 are $950,945. It is comprised of the following employees: Parks and Recreation Director Recreation Program Coordinator Two Part-Time Camp Supervisors Part-Time Lead Camp Counselor Five Part-Time Camp Counselors The budget for this department relatively flat over FY 14 budget appropriations. Community Development The fiscal year 2015 budget appropriation for the Community Development department is $978,451. Community Development is responsible for all planning and zoning activities, as well as inspections and code enforcement. The Community Development Department is comprised of the following employees: Director of Community Development Two Principal Planners Zoning Manager Environmental Engineer/Arborist Plan Review Engineer Construction Inspector Part-Time Permit Technician Permit Technician (contractual) Building Official (contractual) Plans Examiner (contractual) Two Building Inspectors (contractual) The budget for this department decreased by 10.8% from FY 14 due to transferring the Code Enforcement Officer out of this department and into the Police department. Economic Development The Economic Development department appropriations for FY 15 are $79,941. This department is responsible for attracting and retaining businesses in Milton. There is one part-time employee that performs these duties. The appropriation for this department are flat in comparison to the previous year’s budget. FY 2015 Budget 8 Transmittal Letter Other Budgeted Expenditures – Non-departmental Included in the expenditure appropriations are the following: General supplies, pool vehicle gas and maintenance, and postage for City Hall totaling $39,414. Property and liability insurance in the amount of $251,855. City Hall lease, common area maintenance, and governmental facility maintenance in the amount of $380,230. The fourth and fifth (last) of the annual lease payments for a fire apparatus in the amount of $184,517 – we are proposing to pay this loan off one year early. As required in the adopted Budgetary Policies of the City, a 1% contingency has been appropriated. This totals $177,068 for FY 15. An interfund transfer of $6,502,419 out of the General Fund and into the Capital Projects Fund in order to pay for the recommended capital projects for FY 15. Maintaining the Quality of Life for Constituents, Businesses, and Citizens through Capital Programming The City’s capital improvement program has the most visible and long-term effect on the quality of life for residential and commercial citizens and Milton’s visitors. As part of the capital planning process for fiscal year 2015, first priority was given to projects that would 1) maintain or repair the City’s current assets, 2) alleviate or mitigate a health/safety hazard, and 3) provide external funding toward a capital project. Secondary priority for funding considerations was given to projects that included long-term visioning and planning for the City of Milton. The appropriation for the fiscal year 2015 capital improvement program (CIP) is $6,502,419 and is detailed in the CIP spreadsheets following this transmittal letter. FUND BALANCE An adequate level of fund balance (i.e., the difference between the City’s assets and liabilities) is essential to mitigate current and future risks and to ensure stable service levels. It also is a crucial consideration in long-term financial planning for capital projects. At the end of FY 13, the City’s General Fund fund balance totaled approximately $9.5 million. It is anticipated that the fund balance at the end of FY 14 will be around $8.4 million. During the work session held on the FY 15 budget, there was a general consensus that surplus fund balance (i.e., fund balance monies that is greater than 21% of the current year’s operating budget) should be utilized for the capital improvement program. With that in mind, we are proposing to allocate $4,278,690 to the City Hall construction project. This allocation is in line with the direction of the City Council and because of its timeliness, it was the most logical project to receive the funding. The remaining fund balance is believed to be sufficient for future needs; and is in keeping with our policy and other current statutory requirements. FY 2015 Budget 9 Transmittal Letter BUDGET POLICY Annual budgets are adopted on a basis consistent with accounting practices as defined by generally accepted accounting principles for all funds. All annual appropriations lapse at year end except capital project and grant funds, which adopt project-length budgets. CLOSING It is our privilege to submit the FY 2015 Proposed Budget to Milton’s Mayor, City Council and Citizens. This budget illustrates the City’s dedication to providing the highest level of services while maintaining sound fiscal policies. We would like to thank all of the contributors for their diligent efforts in developing a budget that addresses the major policy goals of the City Council, while protecting the financial health of the City now and in the future. If in your review of this document you have any questions, please do not hesitate to contact us. Respectfully Submitted, Christopher J. Lagerbloom Stacey R. Inglis City Manager Assistant City Manager/Treasurer FY 2015 Budget 10 Transmittal Letter Department/Position Full-Time Positions Part-Time Positions Mayor & Council Mayor 1 Mayor Pro-Tem 1 Councilmember 5 Department Total 0 7 City Clerk City Clerk 1 Receptionist 2 Department Total 1 2 City Manager City Manager 1 Assistant City Manager 2 Executive Aide 1 Department Total 4 0 Community Development Director of Community Development 1 Architect 1 Principal Planner 2 Zoning Manager 1 Plan Review Engineer 1 Environmental Engineer/Arborist 1 Construction Inspector 1 Permit Technician 1 Sustainability Coordinator 1 Department Total 8 2 Court Court Clerk 1 Court Administrative Assistant 1 1 Judge 1 Court Solicitor 1 Department Total 2 3 Economic Development Economic Development Manager 1 Department Total 0 1 Finance Financial Services Manager 1 Procurement Manager 1 Accounting Manager 1 Revenue Coordinator 1 Department Total 4 0 Fire Chief 1 Deputy Chief 1 Battallion Chief 4 Fire Marshal 1 Assistant Fire Marshal 1 Fire Captain 12 Fire Apparatus Operator 12 Firefighter 27 EMS Trainer 1 City of Milton Listing of Positions FY 2015 Budget 11 Listing of Positions Department/Position Full-Time Positions Part-Time Positions City of Milton Listing of Positions Administrative Assistant 1 Department Total 61 0 Human Resources Director of Human Resources 1 Records Clerk 1 Department Total 2 0 Information Technology IT Manager 1 Department Total 1 0 Parks Director of Parks and Recreation 1 Parks and Recreation Coordinator 1 Camp Director (summer)2 Camp Supervisor (summer)1 Camp Counselor (summer)5 Department Total 2 8 Police Chief 1 Captain 2 Lieutenant 5 Sergeant 5 Detective 3 Police Officer 22 Community Outreach Officer 1 Accreditation Manager 1 Administrative Assistant 1 Records Clerk 1 Code Enforcement Officer 1 School Crossing Guard 1 Department Total 43 1 Public Information & Marketing Communications Director 1 Communications Manager 1 Public Outreach Coordinator 1 Community Builder 1 Department Total 3 1 Public Works Transportation Engineer 1 Capital Projects Manager 1 Stormwater Engineer 1 Manager Public Works 1 Field Maintenance Supervisor 1 Citizen Responder 1 Equipment Operator 3 Department Total 6 3 Total 137 28 FY 2015 Budget 12 Listing of Positions General Fund FY 2015 Budget 13 General Fund Budget Requests City Manager Approved Council Approved Revenues Taxes 17,893,895 18,191,063 20,722,000 22,504,600 22,504,600 - Licenses & Permits 492,538 678,353 703,015 772,700 772,700 - Intergovernmental Revenues - 48,298 1,711 - - - Charges for Services 450,141 485,314 439,661 486,400 486,400 - Fines & Forfeitures 483,242 382,434 481,600 551,000 551,000 - Investment Income 16,412 19,347 14,500 17,500 17,500 - Contributions & Donations 5,875 31,475 1,188 - - - Miscellaneous Revenue 75,409 47,370 29,540 23,140 23,140 - Other Financing Sources 15,163 62,616 64,000 30,900 30,900 - Total Revenues 19,432,673 19,946,271 22,457,215 24,386,240 24,386,240 - Expenditures Mayor & Council 173,224 167,312 166,576 166,010 166,010 - City Manager 290,917 282,478 556,713 650,744 651,577 - City Clerk 207,949 189,733 188,574 192,358 192,358 - General Administration 40,157 31,692 37,794 39,414 39,414 - Finance 458,680 479,962 367,595 431,244 431,244 - Legal 231,642 216,208 230,000 230,000 230,000 - Information Technology 484,523 565,650 614,657 521,129 522,629 - Human Resources 236,799 272,206 331,108 326,149 323,149 - Risk Management 181,587 182,588 195,015 251,855 251,855 - General Govt Buildings 523,200 337,349 436,678 380,230 380,230 - Public Info & Marketing 86,813 154,213 254,541 269,550 267,550 - Municipal Court 227,666 233,588 246,985 301,471 301,471 - Police 2,701,521 2,846,047 3,420,814 3,779,952 3,778,002 - Fire 4,115,746 4,458,410 5,408,188 5,559,075 5,530,035 - EMS Operations 132,250 99,187 - - - - Public Works 1,490,622 1,511,028 1,833,009 1,646,091 1,645,259 - Parks & Recreation 367,880 754,479 990,634 1,100,945 950,945 - Community Development 802,453 938,323 1,096,848 978,451 978,451 - Economic Development - 43,914 79,285 79,941 79,941 - Debt Service 807,310 90,769 90,770 90,769 184,517 - Other Financing Uses 5,404,000 6,702,559 6,935,793 9,695,827 6,502,419 - Contingency - - 95,369 187,986 177,068 - M&O Initiatives - - - 1,803,237 802,116 - Total Expenditures 18,964,938 20,557,695 23,576,946 28,682,428 24,386,240 - Total Revenues Over/(Under) Expenditures 467,735 (611,424) (1,119,731) (4,296,188) - - Beginning Fund Balance 9,633,064 10,100,799 9,489,374 8,369,643 8,369,643 8,369,643 Reserve Fund Balance - - - - (4,278,690) - Ending Fund Balance 10,100,799 9,489,374 8,369,643 4,073,456 4,090,953 8,369,643 Actuals FY 2013 General Fund Summary FY 2015 Actuals FY 2012 FY14 Amended Budget FY 2015 Budget 14 General Fund Revenues FY 2015 Budget 15 General Fund Budget Requests City Manager Approved Council Approved TAXES Current Yr Property Taxes-Real 8,007,886 7,948,755 7,860,000 8,400,000 8,400,000 - Current Yr Property Taxes-Utility 59,227 60,042 59,000 57,000 57,000 - Prior Yr Property Taxes-Real 307,548 298,587 230,000 200,000 200,000 - Current Yr Prop Taxes-Personal 204,611 200,861 190,000 190,000 190,000 - Motor Vehicle Tax 575,665 751,348 700,000 915,000 915,000 - Intangible Tax 237,498 269,681 250,000 150,000 150,000 - Prior Yr Prop Taxes-Personal 4,184 11,422 5,000 5,000 5,000 - Real Estate Transfer Tax 53,571 71,341 75,000 75,000 75,000 - Franchise Fees 1,842,164 1,867,963 1,800,000 1,850,000 1,850,000 - Local Option Sales Tax 3,982,249 3,983,981 7,000,000 8,000,000 8,000,000 - Alcohol Beverage Excise Tax 293,425 298,125 285,000 285,000 285,000 - Business & Occupation Tax 613,094 663,050 605,000 660,000 660,000 - Insurance Premium Tax 1,627,175 1,684,784 1,600,000 1,650,000 1,650,000 - Financial Institution Tax 32,795 33,918 33,000 33,000 33,000 - Penalties & Interest-Real Prop 32,758 23,285 20,000 22,000 22,000 - Penalties & Interest-Pers Prop 775 2,606 1,000 500 500 - Penalties & Interest-Business Lic 15,420 15,673 6,000 12,000 12,000 - Penalties & Interest-Other 3,851 5,639 3,000 100 100 - Total: Taxes 17,893,895 18,191,063 20,722,000 22,504,600 22,504,600 - LICENSES & PERMITS Alcohol Beverage Licenses 135,851 145,600 135,000 135,000 135,000 - Advertising Fee 1,200 1,072 1,000 1,000 1,000 - Pouring Permit 6,620 5,970 5,000 5,500 5,500 - Solicitation Permit 195 1,170 300 300 300 - Zoning & Land Use Permits 11,107 21,147 18,575 15,000 15,000 - Land Disturbance 14,143 85,860 131,254 200,000 200,000 - Modification 1,600 100 500 1,600 1,600 - Variance 6,200 3,425 2,000 3,000 3,000 - Seasonal & Special Events 1,360 880 700 800 800 - Sign Permits 1,625 4,673 2,565 3,500 3,500 - Building Permits 311,864 405,191 400,000 400,000 400,000 - Retaining Wall - - - - - - NPDES Fees 774 3,066 5,321 6,000 6,000 - Taxi & Driver Permitting Fees - 200 800 1,000 1,000 - Total: Licenses & Permits 492,538 678,353 703,015 772,700 772,700 - INTERGOVERNMENTAL REVENUES Fulton County/SSD Funds - 48,298 1,711 - - - Total: Intergovernmental Revenues - 48,298 1,711 - - - CHARGES FOR SERVICES Precious Metals Work Permit Admin Fee - 70 - - - - Finance Admin Fee 65,532 68,250 60,000 65,000 65,000 - Court Admin Fee 187,144 159,812 170,000 190,000 190,000 - Maps & Cert Letters 150 390 150 200 200 - Plan Review Fees 104,363 155,030 100,000 125,000 125,000 - Open Records Fees 854 598 350 350 350 - Online Payment Convenience Fee 3,981 4,284 4,000 8,500 8,500 - Development Bond Fee 4,450 200 500 500 500 - Election Qualifying Fee - 2,250 - 2,000 2,000 - Accident Reports 3,632 1,140 - 100 100 - Expungement Fees 1,955 2,200 1,700 1,700 1,700 - Alarm Registration 5,450 (1,050) - - - - False Alarms 6,300 6,300 6,500 4,000 4,000 - Fire Plan Review 543 913 800 800 800 - Revenues FY 2012 Actuals FY 2013 Actuals Account Name FY 2015 FY 2014 Amended Budget FY 2015 Budget 16 General Fund Budget Requests City Manager Approved Council Approved Revenues FY 2012 Actuals FY 2013 Actuals Account Name FY 2015 FY 2014 Amended Budget Fire Inspection 2,850 170 2,000 2,500 2,500 - Fingerprinting Fee - 1,720 1,000 4,000 4,000 - Fingerprinting/Gold Buyers/Pawn Shops - 60 100 - - - Medical Reimbursement - - 10,000 3,000 3,000 - CPR Classes 65 444 250 100 100 - Self Defense Class - 1,320 1,000 1,000 1,000 - Background Check Fees 14,095 14,995 12,000 14,000 14,000 - Activity Fees/Camp Bethwell - - - - - - Activitiy Fees/Joyful Soles 13,019 15,515 26,950 17,000 17,000 - Facility Rental 1,648 2,633 2,000 - - - Activity Commissions 33,899 48,041 30,000 - - - Activity Commissions/ATPP - - - 250 250 - Activity Commissions/Core Physique - - 1,156 2,000 2,000 - Activity Commissions/Eagle Stix Lacrosse - - - 8,500 8,500 - Activity Commissions/Kim Saunders Yoga - - 1,330 3,000 3,000 - Activity Commissions/North GA Rec - - 6,438 18,500 18,500 - Activity Commissions/Sperber Music - - 281 500 500 - Activity Commissions/YMCA - - 911 - - - Activity Commissions/Blaze Sports - - - 1,000 1,000 - Activity Commissions/Halftime Sports - - - 3,500 3,500 - Activity Commissions/HYA - - - 1,500 1,500 - Activity Commissions/NFL Youth Flag Football - - - 2,500 2,500 - Activity Commissions/Southern Educational Resources - - - 5,000 5,000 - Activity Commissions/Wacky Schoolers - - - 250 250 - Bad Check Fees 210 30 245 150 150 - Total: Charges for Services 450,141 485,314 439,661 486,400 486,400 - FINES & FORFEITURES Fines & Forfeitures 483,242 382,434 480,000 550,000 550,000 - Ordinance Fines - - 1,600 1,000 1,000 - Total: Fines & Forfeitures 483,242 382,434 481,600 551,000 551,000 - INVESTMENT INCOME Interest Revenue 3,720 2,330 2,500 500 500 - Realized Gain/Loss on Investmt 12,692 17,018 12,000 17,000 17,000 - Total: Investment Income 16,412 19,347 14,500 17,500 17,500 - CONTRIBUTIONS & DONATIONS Donation Revenue 100 - - - Donation Revenue-Pub Sfty - 3,358 992 - - - Donation Revenue-Fire - - - - - - Donation Revenue-Public Safety Fd 5,875 3,317 - - - - Donation Revenue-R.A.D. - 1,000 - - - - Donation Revenue-Golf Tournament - 23,605 - - - - Donation Revenue-Community Development - 195 44 - - - Donation Revenue-Parks & Recreation - - 52 - - - Total: Contributions & Donations 5,875 31,475 1,188 - - - MISCELLANEOUS REVENUE Cell Tower Lease 17,940 17,940 17,940 17,940 17,940 - Lease-15315 Thompson Rd - 2,374 - - - - Lease-15260 Bell Park Rd - 110 - - - - Facility Rental - - - 2,200 2,200 - Insurance Proceeds 238 2,642 - - - - Insurance Proceeds-Pub Sfty 19,846 10,400 - - - - Insurance Proceeds-PW 10,902 8,816 - - - - Other Misc Revenue 26,096 4,405 11,600 3,000 3,000 - Over/Short Cash Drawer 1 (10) - - - - FY 2015 Budget 17 General Fund Budget Requests City Manager Approved Council Approved Revenues FY 2012 Actuals FY 2013 Actuals Account Name FY 2015 FY 2014 Amended Budget Evidence Room Unclaimed Cash 386 - - - - - Total: Miscellaneous Revenue 75,409 47,370 29,540 23,140 23,140 - OTHER FINANCING SOURCES Operating Transfers In-Htl/Mtl Fd 12,688 20,000 20,000 20,000 20,000 - Operating Transfers In-Capital Grant Fund - - 20,000 - - - Sale of Surplus Equipment 2,474 42,616 24,000 10,900 10,900 - Total: Other Financing Sources 15,163 62,616 64,000 30,900 30,900 - TOTAL 19,432,673 19,946,271 22,457,215 24,386,240 24,386,240 - FY 2015 Budget 18 General Fund Expenditures FY 2015 Budget 19 General Fund Account Name Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 101,000 101,389 101,001 101,000 101,000 - STIPEND / THURMAN 477 441 2,000 2,000 2,000 - STIPEND / KUNZ 3,314 1,152 2,000 2,000 2,000 - STIPEND / LUSK - 441 2,000 2,000 2,000 - STIPEND / HEWITT - 441 2,000 2,000 2,000 - STIPEND / LONGORIA 418 441 2,000 2,000 2,000 - STIPEND / LARGE 560 796 2,000 2,000 2,000 - STIPEND / LOCKWOOD 819 1,186 3,000 3,000 3,000 - Total: Salaries & Wages 106,588 106,286 116,001 116,000 116,000 - Employee Benefits EMPLOYEE BENEFITS / 401A (SS MATCH)3,778 3,812 3,791 3,791 3,791 - EMPLOYEE BENEFITS / FICA MEDICARE 1,465 1,357 1,468 1,468 1,468 - UNEMPLOYMENT INSURANCE 256 426 385 420 420 - WORKER'S COMPENSATION 148 139 381 381 381 - Total: Employee Benefits 5,646 5,734 6,025 6,060 6,060 - Purchased Professional and Technical Services PROFESSIONAL FEES 18,700 19,057 - - - - FACILITATOR/CONFERENCE 6,800 - 6,800 6,800 6,800 - PROGRESS PARTNERS - - - - - - Total: Purchased Professional and Technical Services 25,500 19,057 6,800 6,800 6,800 - Purchased-Property Services RENTAL EQUIPMENT & VEHICLES - - - - - - Total: Purchased-Property Services - - - - - - Other Purchased Services COMMUNICATIONS - - - - - - ADVERTISING: High School Booster Ads 800 1,150 1,150 1,150 1,150 - PRINTING: Business Cards, Name Badges 307 660 600 600 600 - TRAVEL GENERAL 2,103 - - - - - ANNUAL GMA CONFERENCE 8,043 9,057 7,000 7,000 7,000 - RETREAT 254 - - - - - MAYOR'S DAY 254 1,457 2,500 2,500 2,500 - Total Travel 10,400 10,514 9,500 9,500 9,500 - DUES AND FEES GREATER NORTH FULTON CHAMBER 3,750 5,000 5,000 5,000 5,000 - NORTH FULTON BUSINESS EXPO 700 - - - - - GEORGIA MUNICIPAL ASSOCIATION ANNUAL FEES 10,131 8,705 11,200 10,500 10,500 - ARC REGISTRATION-LUNCH AND LEARN - - - - - - Total Dues and Fees 14,581 13,705 16,200 15,500 15,500 - EDUCATION & TRAINING ANNUAL GMA CONFERENCE COSTS 4,240 4,090 4,200 4,300 4,300 - MAYOR'S DAY 3,510 3,045 2,500 2,500 2,500 - ELECTED OFFICIALS TRAINING - 1,800 1,800 1,800 1,800 - Total Education & Training 7,750 8,935 8,500 8,600 8,600 - Total: Other Purchased Services 33,838 34,964 35,950 35,350 35,350 - Supplies SUPPLIES / GENERAL SUPPLIES 286 369 500 500 500 - SUPPLIES / FOOD/MEALS: Citizen Meetings 1,042 616 800 800 800 - Total: Supplies 1,328 985 1,300 1,300 1,300 - Other Costs PAYMENT TO OTHERS / NON-RECURRING 323 287 500 500 500 - Total: Other Costs 323 287 500 500 500 - Total: Mayor & Council 173,224 167,312 166,576 166,010 166,010 - Mayor & Council FY 2012 Actuals FY 2013 Actuals FY 2015 FY14 Amended Budget FY 2015 Budget 20 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 192,511 206,440 359,438 482,987 483,820 - SALARIES AND WAGES / CAR ALLOWANCE 7,200 7,228 7,200 7,200 7,200 - Total: Salaries & Wages 199,711 213,667 366,638 490,187 491,020 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 15,062 17,467 32,600 41,746 41,746 - EMPLOYEE BENEFITS / 401A (SS MATCH)5,828 6,522 13,036 17,939 17,939 - EMPLOYEE BENEFITS / FICA MEDICARE 2,771 2,959 5,042 6,938 6,938 - 401A 1% MATCH 1,454 2,021 3,475 4,783 4,783 - PENSION (GMEBS)9,089 14,064 31,279 43,049 43,049 - UNEMPLOYMENT INSURANCE 103 122 165 240 240 - WORKER'S COMPENSATION 640 867 1,312 4,450 4,450 - FLEXIBLE SPENDING 2,400 - - - - - Total: Employee Benefits 37,347 44,021 86,909 119,145 119,145 - Purchased Professional and Technical Services PROFESSIONAL FEES STAFF RETREAT 4,225 510 3,000 3,000 3,000 - ICMA LOCAL GOVT RESEARCH COLLABERATIVE - 1,250 15,000 5,000 5,000 - OTHER 25,250 5,000 55,900 - - - Total: Professional Fees 29,475 6,760 73,900 8,000 8,000 - Total: Purchased Professional and Technical Services 29,475 6,760 73,900 8,000 8,000 - Other Purchased Services COMMUNICATIONS 1,592 2,017 3,500 2,600 2,600 - COMMUNICATIONS/POSTAGE 7 182 200 200 200 - PRINTING: Business Cards 93 119 176 264 264 - TRAVEL GMA CONFERENCE 1,176 - 1,275 1,200 1,200 - ICMA CONFERENCE 347 4,087 3,500 3,500 3,500 - LEADERSHIP ICMA 2,267 - - - - - GCCMA CONFERENCE - - 500 1,000 1,000 - ALLIANCE FOR INNOVATION/TLG - - 2,500 5,250 5,250 - ALLIANCE FOR INNOVATION/LGRC - - - 1,200 1,200 OTHER 48 4,380 1,500 1,500 1,500 - Total: Travel 3,838 8,468 9,275 13,650 13,650 - DUES AND FEES ICMA 881 1,518 2,800 2,500 2,500 - GCCMA 52 125 125 250 250 - CIVIC ORGANIZATION DUES 275 825 2,400 2,570 2,570 - ALLIANCE FOR INNOVATION - - 2,500 2,500 2,500 - GFOA MEMBERSHIP - - 225 - - - GGFOA MEMBERSHIP - - 50 - - - OTHER - - - - - - Total: Dues and Fees 1,208 2,468 8,100 7,820 7,820 - EDUCATION & TRAINING GMA CONFERENCE 515 - 550 300 300 - ICMA CONFERENCE - 2,682 3,000 1,400 1,400 - GCCMA CONFERENCE - - 425 1,700 1,700 - ALLIANCE FOR INNOVATION CONFERENCE - - 1,500 1,650 1,650 - OTHER 1,265 555 300 500 500 - Total: Education & Training 1,780 3,237 5,775 5,550 5,550 - MAINTENANCE CONTRACTS CONTRACT LABOR 13,635 - - - - - GO-TO MEETING 588 294 - 588 588 - Total: Maintenance Contracts 14,223 294 - 588 588 - FY 2013 Actuals City Manager FY 2015 FY14 Amended Budget FY 2015 Budget 21 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FY 2013 Actuals City Manager FY 2015 FY14 Amended Budget Total: Other Purchased Services 22,742 16,785 27,026 30,672 30,672 - Supplies SUPPLIES / GENERAL SUPPLIES 680 300 1,000 1,000 1,000 - SUPPLIES / FOOD/MEALS 674 946 1,000 1,500 1,500 - Total: Supplies 1,354 1,245 2,000 2,500 2,500 - Machinery & Equipment OTHER EQUIPMENT 289 - 240 240 240 - Total: Machinery & Equipment 289 - 240 240 240 - Total: City Manager 290,917 282,478 556,713 650,744 651,577 - FY 2015 Budget 22 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 123,446 120,206 107,736 110,355 110,355 - Total: Salaries & Wages 123,446 120,206 107,736 110,355 110,355 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 7,518 3,877 1,700 19,778 19,778 - EMPLOYEE BENEFITS / 401A (SS MATCH)4,615 4,522 4,018 4,119 4,119 - EMPLOYEE BENEFITS / FICA MEDICARE 1,755 1,843 1,554 1,593 1,593 - 401A 1% MATCH 268 102 1,072 1,098 1,098 - PENSION (GMEBS)6,360 7,086 9,642 9,883 9,883 - UNEMPLOYMENT INSURANCE 97 198 110 120 120 - WORKER'S COMPENSATION 875 343 407 417 417 - FLEXIBLE SPENDING 2,400 4,800 4,540 - - - Total: Employee Benefits 23,887 22,771 23,043 37,008 37,008 - Purchased Professional and Technical Services PROFESSIONAL FEES: Election Costs 345 - 7,000 - - - Total: Purchased Professional and Technical Services 345 - 7,000 - - - Other Purchased Services COMMUNICATIONS 711 711 715 715 715 - POSTAGE - 239 400 300 300 - ADVERTISING 951 1,184 800 600 600 - PRINTING: Name plates, business cards, general 419 276 500 200 200 - TRAVEL CVIOG 582 599 720 720 720 - GMA ANNUAL CONFERENCE - - - - - - GRA ANNUAL CONFERENCE 312 - - - - - Total: Travel 894 599 720 720 720 - DUES AND FEES GMC/FOA - 57 60 60 60 - GEORGIA RECORDS ASSOCIATION 20 - - - - - MISC - - - - - - Total: Dues and Fees 20 57 60 60 60 - EDUCATION & TRAINING CVIOG 710 625 800 800 800 - GMA ANNUAL CONFERENCE - - - - - - GRA ANNUAL CONFERENCE 250 - - - - - Total: Education & Training 960 625 800 800 800 - CONTRACT LABOR 16,908 - - - - - MAINTENANCE CONTRACTS MUNICODE 13,741 17,218 20,000 15,000 15,000 - GRANICUS 24,580 25,700 26,000 26,000 26,000 - Total: Maintenance Contracts 38,322 42,918 46,000 41,000 41,000 - Total: Other Purchased Services 59,185 46,609 49,995 44,395 44,395 - Supplies SUPPLIES / GENERAL SUPPLIES 1,086 148 800 600 600 - SUPPLIES / FOOD/MEALS - - - - - - Total: Supplies 1,086 148 800 600 600 - Total: City Clerk 207,949 189,733 188,574 192,358 192,358 - FY 2013 Actuals City Clerk FY 2015 FY14 Amended Budget FY 2015 Budget 23 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Purchased Professional and Technical Services PROFESSIONAL FEES EXTINGUISHERS 526 482 720 720 720 - Total: Professional Fees 526 482 720 720 720 - Total: Purchased Professional and Technical Services 526 482 720 720 720 - Purchased-Property Services VEHICLE REPAIRS & MAINTENANCE 40 883 1,000 1,000 1,000 - RENTAL LAND & BUILDINGS/STORAGE UNIT - - - 2,160 2,160 Total: Purchased-Property Services 40 883 1,000 1,000 1,000 - Other Purchased Services COMMUNICATIONS / POSTAGE 8,416 1,584 2,000 2,000 2,000 - PRINTING - - - 100 100 - DUES AND FEES: Costco Membership - 180 130 250 250 - MAINTENANCE CONTRACTS COFFEE SERVICE - - - - - - SHREDDING 986 1,246 2,700 2,700 2,700 - POSTAGE MACHINE & FOLDER/INSERTER - 3,444 3,744 3,744 3,744 - Total: Maintenance Contracts 986 4,690 6,444 6,444 6,444 - Total: Other Purchased Services 9,402 6,454 8,574 8,794 8,794 - Supplies GENERAL SUPPLIES OFFICE SUPPLIES 12,803 12,032 11,000 11,000 11,000 - TONER 15,418 11,718 15,000 17,000 17,000 - Total: General Supplies 28,222 23,750 26,000 28,000 28,000 - SUPPLIES / GASOLINE/DIESEL 1,226 122 1,500 900 900 - Total: Supplies 29,448 23,872 27,500 28,900 28,900 - Machinery & Equipment FURNITURE & FIXTURES 741 - - - - - Total: Machinery & Equipment 741 - - - - - Total: General Administration 40,157 31,692 37,794 39,414 39,414 - FY 2013 Actuals General Administration FY 2015 FY14 Amended Budget FY 2015 Budget 24 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 296,819 315,074 225,232 247,886 247,886 - Total: Salaries & Wages 296,819 315,074 225,232 247,886 247,886 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 28,511 24,457 11,000 39,862 39,862 - EMPLOYEE BENEFITS / 401A (SS MATCH)11,100 11,845 8,400 9,230 9,230 - EMPLOYEE BENEFITS / FICA MEDICARE 4,027 4,306 3,300 3,571 3,571 - 401A 1% MATCH 2,496 2,838 2,300 2,461 2,461 - PENSION (GMEBS)10,964 18,144 20,200 22,149 22,149 - UNEMPLOYMENT INSURANCE 196 323 220 240 240 - WORKER'S COMPENSATION 1,199 827 728 934 934 - FLEXIBLE SPENDING 1,800 4,200 6,600 - - - Total: Employee Benefits 60,293 66,941 52,748 78,447 78,447 - Purchased Professional and Technical Services ADMINISTRATIVE FEES BANK FEES 4,129 1,850 - - - - CREDIT CARD FEES 33,443 39,592 35,000 43,500 43,500 - Total: Administrative Fees 37,572 41,442 35,000 43,500 43,500 - PROFESSIONAL FEES VALUATION ADVISORY GROUP - - - - - - AUDIT FEES 40,030 31,062 30,500 31,500 31,500 - OTHER - - - - - - Total: Professional Fees 40,030 31,062 30,500 31,500 31,500 - Total: Purchased Professional and Technical Services 77,602 72,504 65,500 75,000 75,000 - Other Purchased Services COMMUNICATIONS 726 772 - 732 732 - POSTAGE 4,990 7,765 7,500 8,500 8,500 - ADVERTISING: Public Hearings & Bids 2,331 3,780 3,500 4,500 4,500 - PRINTING CITY CHECKS 887 867 1,000 1,000 1,000 - PROPERTY TAX BILLS 3,154 3,143 4,000 4,000 4,000 - BUSINESS CARDS - 149 186 132 132 - BUSINESS LICENSES - - 2,344 2,500 2,500 - Total: Printing 4,041 4,159 7,530 7,632 7,632 - TRAVEL CVIOG - 1,102 1,000 865 865 - GGFOA CONFERENCE 508 253 - 440 440 - OTHER 14 275 - - - - Total: Travel 522 1,631 1,000 1,305 1,305 - DUES AND FEES GFOA MEMBERSHIP 150 225 - 225 225 - GGFOA MEMBERSHIP 50 50 50 50 50 - CAFR AWARD FEES 435 405 435 435 435 - GOV DEALS - 2,770 2,000 2,500 2,500 - CIVIC ORGANIZATION DUES - 1,064 - - - - OTHER - 39 - 41 41 - Total: Dues & Fees 635 4,552 2,485 3,251 3,251 - EDUCATION & TRAINING CARL VINSON TRAINING 129 1,026 900 1,522 1,522 - GGFOA CONFERENCE 295 590 - 325 325 - GFOA CPFO CERTIFICATION - (145) - - - - OTHER 45 285 - 125 125 - Total: Education & Training 469 1,756 900 1,972 1,972 - CONTRACT LABOR 9,700 - - - - - FY 2013 Actuals Finance FY 2015 FY14 Amended Budget FY 2015 Budget 25 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FY 2013 Actuals Finance FY 2015 FY14 Amended Budget MAINTENANCE CONTRACTS 374 184 - 245 245 - Total: Other Purchased Services 23,788 24,598 22,915 28,137 28,137 - Supplies GENERAL SUPPLIES 179 829 1,200 1,000 1,000 - BOOKS & PERIODICALS - - - 274 274 - Total: Supplies 179 829 1,200 1,274 1,274 - Machinery & Equipment FURNITURE & FIXTURES - - - - - - OTHER EQUIPMENT OTHER EQUIP/CELL PHONES - 15 - - - - Total: Machinery & Equipment - 15 - - - - Other Costs PAYMENTS TO OTHERS - - - - - - PMTS TO OTHERS/INTEREST DUE ON TAX REFUNDS - - - 500 500 - Total: Other Costs - - - 500 500 - Total: Finance 458,680 479,962 367,595 431,244 431,244 - FY 2015 Budget 26 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Purchased Professional and Technical Services PROFESSIONAL FEES / LEGAL FEES 231,642 216,208 230,000 230,000 230,000 - Total: Purchased Professional and Technical Services 231,642 216,208 230,000 230,000 230,000 - Total: Legal 231,642 216,208 230,000 230,000 230,000 - FY 2013 Actuals Legal FY 2015 FY14 Amended Budget FY 2015 Budget 27 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES - - 78,500 87,549 87,549 - Total: Salaries & Wages - - 78,500 87,549 87,549 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE - - 12,000 10,259 10,259 - EMPLOYEE BENEFITS / 401A (SS MATCH)- - 3,188 3,261 3,261 - EMPLOYEE BENEFITS / FICA MEDICARE - - 1,233 1,261 1,261 - 401A 1% MATCH - - - 869 869 - PENSION (GMEBS)- - 7,650 7,825 7,825 - UNEMPLOYMENT INSURANCE - - 55 60 60 - WORKER'S COMPENSATION 286 (404) 323 330 330 - Total: Employee Benefits 286 (404) 24,449 23,865 23,865 - Purchased Professional and Technical Services PROFESSIONAL FEES - - 43,500 5,000 5,000 - Total: Purchased Professional and Technical Services - - 43,500 5,000 5,000 - Other Purchased Services COMMUNICATIONS - 76 - - - - CELL PHONE 774 819 1,000 1,000 1,000 - FIRE DEPT POTS LINES 11,179 11,536 12,000 12,000 12,000 - ATT - CITY HALL POTS LINES/BANDWIDTH 101,893 74,376 94,200 80,000 80,000 - ATT - PUBLIC SAFETY BANDWIDTH 4,209 16,100 20,000 25,000 25,000 - COMCAST-STATION 43/BANDWIDTH - - - 17,000 17,000 - POSTAGE - - - - - - Total: Communications 118,055 102,908 127,200 135,000 135,000 - TRAVEL - - - - 500 - EDUCATION & TRAINING - - - - 1,000 - MAINTENANCE CONTRACTS - - - OPTIVIEW 16,575 13,089 13,000 11,000 11,000 - GODADDY .COM - 1,225 1,425 1,425 1,425 - EXPERTS-EXCHANGE 155 155 160 160 160 - ENERGOV 7,695 12,147 26,544 18,000 18,000 - ARC GIS 5,133 7,726 7,800 7,900 7,900 - SHORETEL 1,847 6,462 5,000 5,000 5,000 - INCODE 15,293 20,578 22,500 22,500 22,500 - MDS MAINTENANCE - - - - - - ALEN SIMS 1,440 1,440 1,800 1,800 1,800 - OFFSITE BACKUP 8,975 8,175 13,000 8,000 8,000 - FIREHOUSE 6,964 10,965 13,846 9,500 9,500 - NETMOTION 2,485 5,034 7,183 6,000 6,000 - GUARDIAN TRACKING 340 1,156 1,200 1,200 1,200 - OSSI 29,046 32,118 33,000 33,000 33,000 - DIGICERT 367 225 350 500 500 - SYMANTEC ANTI-VIRUS 1,867 933 - - - - IT IGA JOHNS CREEK 224,084 221,776 65,000 42,900 42,900 - BARRACUDA MESSAGE MAINT.2,561 3,122 4,415 4,000 4,000 - L-3 COMMUNICATIONS - 9,899 11,250 9,300 9,300 - EMS TRAINING AIDS 2,813 3,538 3,538 4,000 4,000 - PINPOINT - - 3,180 3,180 3,180 - MICROPAVER - - 550 550 550 - 2FA - - - 400 400 - WORK ZONE - - - 2,000 2,000 - Total: Maintenance Contracts 327,639 359,763 234,741 192,315 192,315 - Total: Other Purchased Services 445,694 462,671 361,941 327,315 328,815 - Supplies FY 2013 Actuals Information Technology FY 2015 FY14 Amended Budget FY 2015 Budget 28 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FY 2013 Actuals Information Technology FY 2015 FY14 Amended Budget SUPPLIES / GENERAL SUPPLIES - - - - - - PRINTER MAINTENANCE KITS 891 1,159 1,500 1,500 1,500 - PLOTTER INK 557 264 750 2,000 2,000 - PLOTTER PAPER 534 300 750 750 750 - Total: General Supplies 1,983 1,723 3,000 4,250 4,250 - SUPPLIES / FOOD/MEALS - - - - - - Total: Supplies 1,983 1,723 3,000 4,250 4,250 - Machinery & Equipment COMPUTER / SOFTWARE 1,556 5,118 4,000 4,000 4,000 - OSSI JAIL MODULE - - 9,000 - - - Total: Computer/Software 1,556 5,118 13,000 4,000 4,000 - COMPUTER / HARDWARE 27,093 74,782 50,000 50,000 50,000 - OTHER EQUIPMENT COMPUTER EQUIP&SUPPLIES 3,071 6,651 28,000 7,500 7,500 - DESKTOP PRINTERS 1,122 14,977 11,200 10,000 10,000 - CITY PHONE SYSTEM 2,382 64 1,000 1,500 1,500 - SCANNERS 1,335 - - - - - CELL PHONES - 67 67 150 150 - Total: Other Equipment 7,910 21,760 40,267 19,150 19,150 - Total: Machinery & Equipment 36,560 101,660 103,267 73,150 73,150 - Total: Information Technology 484,523 565,650 614,657 521,129 522,629 - FY 2015 Budget 29 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 151,292 176,014 145,000 138,995 138,995 - Total: Salaries & Wages 151,292 176,014 145,000 138,995 138,995 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 12,549 18,194 19,550 20,107 20,107 - EMPLOYEE BENEFITS / 401A (SS MATCH)5,658 6,616 7,125 5,186 5,186 - EMPLOYEE BENEFITS / FICA MEDICARE 2,102 2,443 2,755 2,006 2,006 - 401A 1% MATCH - 302 1,900 1,383 1,383 - PENSION (GMEBS)6,722 8,090 17,095 12,445 12,445 - TUITION REIMBURSEMENT 3,000 - - 6,000 6,000 - UNEMPLOYMENT INSURANCE 67 141 165 120 120 - WORKER'S COMPENSATION 410 281 722 526 526 - FLEXIBLE SPENDING - 60 1,000 - - - TOBACCO CESSATION REIMBURSEMENT - - 9,100 9,100 9,100 - Total: Employee Benefits 30,509 36,126 59,412 56,873 56,873 - Purchased Professional and Technical Services ADMINISTRATIVE FEES FLEXIBLE SPENDING ADMIN.3,430 2,798 4,020 4,620 4,620 - ICMA RC FEES 2,000 1,750 3,000 3,000 3,000 - PAYROLL FEES 25,800 38,553 34,000 34,400 34,400 - ADP FOR HRIS 7,358 - - - - - Total: Administrative Fees 38,589 43,101 41,020 42,020 42,020 - PROFESSIONAL FEES 90 30,000 30,000 30,000 - RANDOM DRUG SCREEN 614 420 800 600 600 - PRE-EMPLOYMENT DRUG SCREEN 100 - - - - - POLICE POST-OFFER PHYSICALS 1,170 1,391 1,180 1,180 1,180 - FIRE POST-OFFER PHYSICALS 1,200 1,750 2,000 2,000 2,000 - EAP SERVICES 280 3,372 4,220 4,769 4,769 - EAP ON-CALL SERVICES 3,760 - 1,000 1,000 1,000 - EMPLOYEE APPRECIATION - - - 2,000 2,000 - Total: Professional Fees 7,124 7,022 39,200 41,549 41,549 - Total: Purchased Professional and Technical Services 45,712 50,123 80,220 83,569 83,569 - Other Purchased Services COMMUNICATIONS 726 823 732 848 848 - COMMUNICATIONS/POSTAGE 13 61 200 200 200 - ADVERTISING 880 320 1,000 1,000 1,000 - PRINTING - 88 50 100 100 - TRAVEL IPMA CONFERENCES - - 1,530 1,530 1,530 - GLGPA CONFERENCE - 959 1,500 500 500 - GRA CONFERENCE - 865 450 450 450 - Total: Travel - 1,824 3,480 2,480 2,480 - DUES AND FEES SHRM 150 315 360 185 185 - IPMA 121 210 379 390 390 - GLGPA 75 125 100 100 100 - WORLD AT WORK 245 - 350 350 350 - GEORGIA RECORDS ASSOCIATION - - 20 20 20 - OTHER 25 20 - - - - Total: Dues & Fees 616 670 1,209 1,045 1,045 - EDUCATION & TRAINING GLGPA CONFERENCE - 386 1,185 800 800 - EMPLOYEE TRAINING 4,777 1,023 17,000 17,000 14,000 - IPMA CONFERENCE - 918 1,500 1,500 1,500 - FY 2013 Actuals Human Resources FY 2015 FY14 Amended Budget FY 2015 Budget 30 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FY 2013 Actuals Human Resources FY 2015 FY14 Amended Budget SHRM CONFERENCES - - - 350 350 - EMPLOYEE WELLNESS - 443 17,000 15,574 15,574 - GRA CONFERENCE - - 250 250 250 - OTHER - 149 - - - - Total: Education & Training 4,777 2,919 36,935 35,474 32,474 - Total: Other Purchased Services 7,012 6,705 43,606 41,147 38,147 - Supplies GENERAL SUPPLIES 410 76 1,000 1,000 1,000 - 5 YEAR PINS 942 1,763 455 150 150 - EMPLOYEE APPRECIATION - - - 1,500 1,500 Total: General Supplies 1,352 1,839 1,455 2,650 2,650 - FOOD/MEALS 709 1,254 1,000 1,000 1,000 - EMPLOYEE APPRECIATION - - - 1,500 1,500 - Total: Food/Meals 709 1,254 1,000 2,500 2,500 - Total: Supplies 2,061 3,093 2,455 5,150 5,150 - Machinery & Equipment FURNITURE & FIXTURES 161 35 315 315 315 - OTHER EQUIP/CELL PHONE REPLACEMENT 52 110 100 100 100 - Total: Machinery & Equipment 213 145 415 415 415 - Total: Human Resources 236,799 272,206 331,108 326,149 323,149 - FY 2015 Budget 31 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Insurance GENERAL LIABILITY 30,256 33,300 36,195 47,863 47,863 - LAW ENFORCEMENT LIABILITY 10,073 10,522 11,897 14,461 14,461 - PUBLIC OFFICIALS LIABILITY 62,161 63,975 73,165 91,779 91,779 - AUTOMOBILE LIABILITY 26,660 30,489 32,015 47,902 47,902 - PROPERTY & EQUIPMENT LIABILITY 3,852 4,694 4,228 5,654 5,654 - AUTO PHYSICAL DAMAGE 11,658 13,185 13,466 18,102 18,102 - BOILER & MACHINERY 748 774 853 1,081 1,081 - CLAIMS AND ADJUSTMENTS 20,000 22,073 20,000 20,000 20,000 - POLICE ANIMAL MORTALITY 1,003 1,484 900 1,485 1,485 - CRIME/FIDELITY 1,975 2,093 2,296 2,719 2,719 - POLLUTION 13,202 - - - - - UNISURED MOTORIST - - - 809 809 - Total: Insurance 181,587 182,588 195,015 251,855 251,855 - Total: Risk Management 181,587 182,588 195,015 251,855 251,855 - FY 2013 Actuals Risk Management FY 2015 FY14 Amended Budget FY 2015 Budget 32 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Purchased Professional and Technical Services PROFESSIONAL FEES 12,580 3,758 - - - - CONTRACTED/MOWING AT FACILITIES - - - - - - FACILITIES REPAIRS & MAINTENANCE 14,529 3,394 67,400 5,000 5,000 - GROUNDS REPAIRS & MAINTENANCE 1,480 488 5,000 - - - Total: Purchased Professional and Technical Services 28,589 7,641 72,400 5,000 5,000 - Purchased-Property Services RENTAL LAND & BUILDINGS 474,438 321,422 364,278 375,230 375,230 - Total: Purchased-Property Services 474,438 321,422 364,278 375,230 375,230 - Other Purchased Services OTHER PURCHASED SERVICES 18,054 160 - - - - Total: Other Purchased Services 18,054 160 - - - - Other Costs INTERGOVERNMENTAL 2,119 8,126 - - - - Total: Other Costs 2,119 8,126 - - - - Total: General Government Buildings 523,200 337,349 436,678 380,230 380,230 - FY 2013 Actuals General Government Buildings FY 2015 FY14 Amended Budget FY 2015 Budget 33 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 62,476 113,708 134,169 137,926 137,926 - Total: Salaries & Wages 62,476 113,708 134,169 137,926 137,926 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 6,292 8,214 13,500 19,926 19,926 - EMPLOYEE BENEFITS / 401A (SS MATCH) 2,336 4,271 5,008 5,140 5,140 - EMPLOYEE BENEFITS / FICA MEDICARE 862 1,599 1,937 1,987 1,987 - 401A 1% MATCH 519 951 1,191 1,226 1,226 - PENSION (GMEBS) 2,773 4,344 10,718 11,034 11,034 - TUITION REIMBURSEMENT - - 6,000 3,000 3,000 - UNEMPLOYMENT INSURANCE 34 175 165 180 180 - WORKER'S COMPENSATION 266 141 2,403 1,971 1,971 - FLEXIBLE SPENDING - 1,200 2,400 - - - Total: Employee Benefits 13,083 20,895 43,322 44,464 44,464 - Purchased Professional and Technical Services PROFESSIONAL FEES PHOTOGRAPHY 433 550 1,500 1,500 1,500 - WEBSITE DESIGN 460 1,150 49,700 49,700 49,700 - MOBILE SITE 1,120 - - - - - Total: Professional Fees 2,013 1,700 51,200 51,200 51,200 - Total: Purchased Professional and Technical Services 2,013 1,700 51,200 51,200 51,200 - Other Purchased Services COMMUNICATIONS 592 675 1,000 1,000 1,000 - POSTAGE - 26 100 500 500 - ADVERTISING 1,250 1,688 6,000 6,000 6,000 - PRINTING 3,937 7,362 10,000 10,000 8,000 - TRAVEL - - - - - - DUES & FEES PUBLIC RELATIONS SOCIETY OF AMERICA 225 - - - - - CITY/COUNTY OF GA MARKETING ASSOC 375 885 375 - - - TECHNOLOGY ASSOC OF GEORGIA 245 - - - - - NORTH FULTON BUSINESS EXPO - 700 1,000 700 700 - Total: Dues & Fees 845 1,585 1,375 700 700 - EDUCATION & TRAINING 249 596 2,000 2,000 2,000 - MAINTENANCE CONTRACTS CONSTANT CONTACT 700 720 600 600 600 - WEBSITE MAINTENANCE 875 2,336 2,500 8,000 8,000 - ADOBE CREATIVE CLOUD - - - 360 360 - FLICKR - 25 25 - - - Total: Maintenance Contracts 1,575 3,081 3,125 8,960 8,960 - Total: Other Purchased Services 8,448 15,012 23,600 29,160 27,160 - Supplies SUPPLIES / GENERAL SUPPLIES 329 118 250 250 250 - SUPPLIES/UNIFORMS - 108 - 50 50 - PROMOTIONAL / PROMOTIONAL ITEMS - 1,061 1,000 4,000 4,000 - Total: Supplies 329 1,287 1,250 4,300 4,300 - Machinery & Equipment FURNITURE & FIXTURES - 660 500 500 500 - OTHER EQUIPMENT CAMERAS 443 950 500 2,000 2,000 - CELL PHONE 22 - - - - - Total: Other Equipment 464 950 500 2,000 2,000 - Total: Machinery & Equipment 464 1,610 1,000 2,500 2,500 - Total: Public Information & Marketing 86,813 154,213 254,541 269,550 267,550 - FY 2013 Actuals Public Information & Marketing FY 2015 FY14 Amended Budget FY 2015 Budget 34 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 163,809 173,932 171,171 222,052 222,052 - OVERTIME 6,220 - 5,600 - - - STIPEND 4,431 4,726 4,800 4,800 4,800 - Total: Salaries & Wages 174,459 178,658 181,571 226,852 226,852 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 17,888 9,301 18,117 20,070 20,070 - EMPLOYEE BENEFITS / 401A (SS MATCH)6,174 6,544 6,408 8,279 8,279 - EMPLOYEE BENEFITS / FICA MEDICARE 2,320 2,403 2,480 3,203 3,203 - 401A 1% MATCH 823 926 1,079 1,351 1,351 - PENSION (GMEBS)4,343 7,096 9,711 12,155 12,155 - UNEMPLOYMENT INSURANCE 172 284 385 300 300 - WORKER'S COMPENSATION 3,773 4,538 1,872 839 839 - FLEXIBLE SPENDING - 2,400 2,400 - - - Total: Employee Benefits 35,492 33,492 42,452 46,197 46,197 - Purchased Professional and Technical Services PROFESSIONAL FEES TRANSLATORS 5,773 5,610 6,500 9,200 9,200 - COURT APPOINTED ATTORNEY 4,549 9,260 7,000 8,000 8,000 - SUBSTITUTE JUDGES 300 600 1,000 1,000 1,000 - SUBSTITUTE SOLICITORS 600 - 1,000 1,000 1,000 - Total: Professional Fees 11,222 15,470 15,500 19,200 19,200 - Total: Purchased Professional and Technical Services 11,222 15,470 15,500 19,200 19,200 - Other Purchased Services COMMUNICATIONS 807 711 1,422 1,422 1,422 - POSTAGE - 628 600 800 800 - PRINTING 448 555 800 1,000 1,000 - TRAVEL GCCA CONFERENCE (2)1,885 1,588 1,500 1,500 1,500 - MUNICIPAL COURT CLERK TRAINING 178 171 200 200 200 - GCIC TAC CONFERENCE 638 - - 700 700 - GRA CONFERENCE - - - 700 700 - Total: Travel 2,701 1,759 1,700 3,100 3,100 - DUES AND FEES - - - - - - GCCA - 75 100 100 100 - MUNICIPAL COURT CLERK - 44 35 45 45 - JUDGES MUNICIPAL DUES - 125 100 50 50 - Total: Dues and Fees - 244 235 195 195 - EDUCATION & TRAINING GCCA CONFERENCE 400 410 420 420 420 - COURT CLERK ASSOC 150 150 150 150 150 - JUDGES TRAINING 450 225 845 845 845 - MSU CERTIFICATE 146 - 200 - - - GCIC TAC Conference 105 - - 150 150 - GRA CONFERENCE - - - 350 350 - Total: Education & Training 1,251 785 1,615 1,915 1,915 - MAINTENANCE CONTRACTS MAINT CONTRACTS/ONLINE PYMT SYSTEM 239 239 240 240 240 - MAINT CONTRACTS/PANIC BUTTON 396 408 400 - - - Total: Maintenance Contracts 635 647 640 240 240 - Total: Other Purchased Services 5,842 5,329 7,012 8,672 8,672 - Supplies SUPPLIES / GENERAL SUPPLIES 416 280 300 400 400 - SUPPLIES / BOOKS AND PERIODICALS 235 256 150 150 150 - Total: Supplies 651 536 450 550 550 - Machinery & Equipment FURNITURE & FIXTURES - 103 - - - - OTHER EQUIPMENT - - - - - - Total: Other Equipment - - - - - - Total: Machinery & Equipment - 103 - - - - Total: Municipal Court 227,666 233,588 246,985 301,471 301,471 - FY 2013 Actuals Municipal Court FY 2015 FY14 Amended Budget FY 2015 Budget 35 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 1,506,184 1,601,003 1,817,506 2,053,046 2,053,046 - SALARIES AND WAGES / OVERTIME 60,806 65,255 60,000 60,000 60,000 - SALARIES AND WAGES / RESTRICTED ON-CALL PAY - 8,677 8,900 9,000 9,000 - SALARIES AND WAGES / HOLIDAY PAY 76,596 101,040 94,000 94,000 94,000 - Total: Salaries & Wages 1,643,587 1,775,976 1,980,406 2,216,046 2,216,046 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 212,873 256,295 341,621 402,831 402,831 - EMPLOYEE BENEFITS / 401A (SS MATCH) 61,812 66,989 67,990 81,641 81,641 - EMPLOYEE BENEFITS / FICA MEDICARE 22,920 24,628 26,303 29,692 29,692 - 401A 1% MATCH 9,508 10,224 16,902 42,198 42,198 - PENSION (GMEBS) 72,478 89,969 161,269 164,283 164,283 - TUITION REIMBURSEMENT 1,174 2,847 6,000 9,000 9,000 - UNEMPLOYMENT INSURANCE 1,246 2,359 2,255 2,520 2,520 - WORKER'S COMPENSATION 59,558 59,530 91,665 106,351 106,351 - FLEXIBLE SPENDING 5,800 4,200 4,200 - - - Total: Employee Benefits 447,369 517,041 718,205 838,516 838,516 - Purchased Professional and Technical Services PROFESSIONAL FEES 188 592 8,800 2,000 2,000 - LASER & RADAR RECERTIFICATION 858 750 1,100 1,300 1,300 - K-9 1,315 306 2,500 2,500 2,500 - NEW EMPLOYEES - - - - - - GRAPHICS FOR PATROL CARS 1,390 1,740 2,000 2,000 2,000 - INMATE MEDICAL SERVICES 31,336 20,738 35,000 35,000 35,000 - TAG & TITLE APPLICATIONS 395 395 600 600 600 - RECRUITMENT TESTING-POLYGRAPH 1,750 900 1,500 1,500 1,500 - RECRUITMENT TESTING - PYSCH 4,000 1,800 3,000 2,400 2,400 - WRITTEN ENTRY LEVEL TEST 1,320 1,190 1,200 1,000 1,000 - PROMOTION EXAMINATIONS 537 554 1,100 1,100 1,100 - EMPLOYMENT BACKGROUND CHECKS 1,282 845 1,500 1,500 1,500 - IACP NET YEARLY FEES 600 800 1,000 800 800 - HEALTH & WELLNESS PROGRAM 8,160 7,780 9,000 13,000 13,000 - Total: Professional Fees 53,130 38,389 68,300 64,700 64,700 - PROFESSIONAL FEES / INVESTIGATIONS INVESTIGATIVE DATABASE SUB - 2,128 3,520 3,000 3,000 - OTHER INVESTIGATIVE FEES 1,619 2,030 1,500 1,000 1,000 - Total: Professional Fees/Investigations 1,619 4,158 5,020 4,000 4,000 - EQUIPMENT REPAIR & MAINT 202 1,245 500 500 500 - EQUIPMENT R&M/MOTOROLA RADIOS 1,253 194 1,000 1,000 1,000 - Total: Equipment Repair & Maintenance 1,455 1,438 1,500 1,500 1,500 - FACILITIES REPAIR & MAINT - 2,010 2,000 1,000 1,000 - VEHICLE REPAIR & MAINT 95,863 74,057 85,000 85,000 85,000 - RENTAL LAND & BUILDINGS: Range fees 4,740 5,335 6,680 6,680 6,680 - Total: Purchased Professional and Technical Services 156,807 125,388 168,500 162,880 162,880 - Other Purchased Services COMMUNICATIONS 27,638 29,636 48,380 33,900 33,900 - POSTAGE 63 1,419 1,500 1,200 1,200 - PRINTING CITATIONS, FORMS & DOCUMENTS 2,401 1,390 2,000 1,000 1,000 - BUSINESS CARDS 1,000 1,413 1,200 1,000 1,000 - Total: Printing 3,401 2,803 3,200 2,000 2,000 - TRAVEL 810 3,231 2,000 2,000 2,000 - CRUISE CARDS 375 580 350 - - - IACP CONFERENCE 2,295 913 2,300 3,606 3,606 - CALEA CONFERENCE 864 1,229 3,800 3,800 3,800 - UPD 1,033 184 1,500 2,000 2,000 - FY 2013 Actuals Police FY 2015 FY14 Amended Budget FY 2015 Budget 36 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FY 2013 Actuals Police FY 2015 FY14 Amended Budget K-9 - - 250 4,018 4,018 - SWAT 55 - 1,200 1,200 1,200 - RECORDS CLERK CONFERENCE 392 196 700 800 800 - GACP CONFERENCE 805 1,075 900 900 900 - GPSTC 1,039 83 700 800 800 - CID TRAVEL - - 2,000 2,000 2,000 - GPAC TRAVEL - 480 1,760 1,800 1,800 - AA/TAC CONFERENCE - - 500 500 500 - COMMAND COLLEGE - - 2,208 4,800 - - GACE CONFERENCE - - - 400 400 Total: Travel 7,668 7,970 20,168 28,624 23,824 - DUES AND FEES 508 316 500 1,000 1,000 - GEORGIA POLICE ACCREDITATION COALITION 56 75 100 75 75 - GEORGIA ASSN OF CHIEFS OF POLICE 545 450 700 700 700 - INTERNATIONAL ASSN OF CHIEFS OF POLICE 210 319 480 480 480 - POST FEES 120 361 400 1,200 1,200 - ACCREDITATION FEES - - 3,065 4,065 4,065 - IALEFI 41 55 65 65 65 - CID CONFIDENTIAL FUNDS - - 500 500 500 - GACE - - - 50 50 Total: Dues and Fees 1,480 1,576 5,810 8,135 8,135 - EDUCATION & TRAINING 938 598 1,500 1,500 1,500 - PROFESSIONAL DEVELOPMENT UPD 765 650 1,000 2,000 2,000 - GACP CONFERENCE 365 375 400 400 400 - RECORDS CLERK CONFERENCE 500 225 350 700 700 - AA/TAC CONFERENCE - - 225 250 250 - CRIMINAL INVESTIGATIONS 545 1,866 2,000 4,000 2,000 - CANINE TRAINING 175 - 250 6,750 6,750 - NCGLEA 600 2,400 6,400 7,400 7,400 - IACP CONFERENCE 275 275 400 645 645 - SWAT - - 1,200 1,200 1,200 - PROFESSIONAL MANAGEMENT PROGRAM 2,063 3,905 5,820 5,500 - - CALEA CONFERENCE 675 1,275 2,720 2,720 2,720 - R.A.D - 3,110 2,000 2,000 2,000 - INSTRUCTOR TRAINING - 1,850 2,500 2,500 1,200 - GPAC TRAINING - 200 400 400 400 - COMMAND COLLEGE - - 3,800 5,700 - - GACE CONFERENCE AND WORKSHOPS - - - 740 740 Total: Education & Training 6,901 16,729 30,965 44,405 29,905 - MAINTENANCE CONTRACTS INMATE SERVICES - - 5,000 5,000 5,000 - PROPERTY & EVIDENCE IGA 63,479 58,901 60,000 60,000 60,000 - 800 MHZ FEES TO FULTON CTY 10,819 12,037 20,000 26,400 26,400 - INNOVATIVE DATA SOLUTIONS 1,668 2,860 4,052 4,500 4,500 - ANIMAL CONTROL - FULTON CO 16,134 26,513 24,000 29,201 29,201 - CHOICEPOINT/CLEAR 3,275 3,899 4,000 4,620 4,620 - CRIME REPORTS 3,576 3,576 4,700 4,700 4,700 - CELLEBRITE SYS 2,999 2,999 3,000 3,100 3,100 - AFIS CIRCUIT - 7,645 10,300 10,300 10,300 - RING CENTRAL - 96 400 500 500 - ELECTRONIC WARRANT INTERCHANGE - - 1,200 1,300 1,300 - VIGILANT SOLUTIONS - - - 725 725 - Total: Maintenance Contracts 101,950 118,527 136,652 150,346 150,346 - Total: Other Purchased Services 149,101 178,659 246,675 268,610 249,310 - Supplies SUPPLIES / GENERAL SUPPLIES 13,671 7,903 12,000 12,000 12,000 - FY 2015 Budget 37 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FY 2013 Actuals Police FY 2015 FY14 Amended Budget AMMUNITION 6,162 14,570 15,000 16,000 16,000 - K-9 779 458 500 500 500 - NEW EMPLOYEES 2,283 4,373 15,580 - - - RANGE SUPPLIES 1,986 850 1,000 1,000 1,000 - FIRST AID KITS - - 400 500 500 - ALCO SENSOR MOUTH PIECES - 161 200 200 200 - ID CARDS AND SETUP FEE 137 266 400 400 400 - GOLF TOURNAMENT SUPPLIES - 7,078 - - - - JAIL SUPPLIES - 1,183 1,500 1,500 1,500 - Total: General Supplies 25,017 36,842 46,580 32,100 32,100 - SUPPLIES / GASOLINE/DIESEL 142,009 136,937 130,000 160,000 160,000 - SUPPLIES / FOOD/MEALS 35 558 500 500 500 - BOOK & PERIODICALS/EDUCATION & REFERENCE 54 124 200 200 200 - SUPPLIES / UNIFORMS 32,927 22,264 38,450 35,000 30,000 - AWARDS AND RECOGNITION 1,396 927 1,000 1,000 1,000 - BODY ARMOR 4,187 4,000 7,200 7,200 - Total: Supplies/Uniforms 34,323 27,378 43,450 43,200 38,200 - Total: Supplies 201,437 201,838 220,730 236,000 231,000 - Machinery & Equipment FURNITURE & FIXTURES 494 736 13,000 2,000 2,000 - OTHER EQUIPMENT 5,584 11,350 - - - - CRIME PREVENTION MATERIALS 7,434 7,893 12,740 10,000 10,000 - ICOP STORAGE 80 220 1,500 1,500 1,500 - TRAINING AIDS - 231 500 500 500 - FIRE EXTINGUISHERS 277 338 750 750 750 - TICKET PRINTERS - 4,000 5,000 1,500 1,500 - SWAT - 5,236 2,000 2,000 2,000 - PATROL EQUIPMENT - - 6,500 6,500 6,500 - AEDS - 3,138 - - - - LASERS - - 4,030 2,000 2,000 - ALCO SENSORS - - 928 1,000 - - VEHICLE EQUIPMENT - - - 1,500 1,500 - CELL PHONES 523 340 500 500 500 - WEAPONRY 3,735 3,724 6,500 8,500 8,500 - CAMERAS 68,639 2,636 2,000 1,500 1,500 - MOTOROLA RADIOS 14,375 - 11,000 15,500 15,500 - OTHER - 5,349 16,700 - - - Total: Other Equipment 100,647 44,454 70,648 53,250 52,250 - OTHER EQUIPMENT/INVESTIGATIONS CRIME SCENE KITS-UPD 1,098 818 1,000 1,000 - - CRIME SCENE EQUIP -CID 980 686 1,000 1,000 - - CELLEBRITE SYS - - - - - - SURVEILLANCE EQUIP - - - - - - LANGUAGE LINE - - 150 150 - - TRAFFIC ACC. INVEST. - 451 500 500 - - Total: Other Equipment/Investigations 2,078 1,955 2,650 2,650 - - Total: Machinery & Equipment 103,219 47,145 86,298 57,900 54,250 - Other Costs INTERGOVERNMENTAL - - - - 26,000 - Total: Other Costs - - - - 26,000 - Total: Police 2,701,521 2,846,047 3,420,814 3,779,952 3,778,002 - FY 2015 Budget 38 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 2,614,131 2,744,240 3,165,678 3,323,113 3,323,113 - SALARIES AND WAGES / OVERTIME 42,482 69,835 68,000 60,000 60,000 - SALARIES AND WAGES / HOLIDAY PAY 91,996 118,167 114,000 114,000 114,000 - Total: Salaries & Wages 2,748,609 2,932,241 3,347,678 3,497,113 3,497,113 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 362,238 405,768 525,800 602,834 602,834 - EMPLOYEE BENEFITS / 401A (SS MATCH)102,676 110,198 118,612 129,642 129,642 - EMPLOYEE BENEFITS / FICA MEDICARE 37,731 40,174 45,882 48,108 48,108 - 401A 1% MATCH 22,820 25,617 31,366 43,372 43,372 - PENSION (GMEBS)118,857 154,477 284,588 298,399 298,399 - TUITION REIMBURSEMENT 4,750 6,227 10,000 20,000 20,000 - UNEMPLOYMENT INSURANCE 1,927 3,497 3,355 3,660 3,660 - WORKER'S COMPENSATION 69,463 68,602 101,944 105,912 105,912 - FLEXIBLE SPENDING 24,000 24,800 24,800 - - - Total: Employee Benefits 744,462 839,359 1,146,347 1,251,927 1,251,927 - Purchased Professional and Technical Services PROFESSIONAL FEES - - 3,600 - - - HEALTH & WELLNESS PROGRAM 14,576 14,765 16,000 17,400 17,400 - TLAER TRAINING INSTRUCTOR - - - 3,000 3,000 - MEDICAL DIRECTION 20,000 20,000 20,000 20,000 20,000 - BIO HAZARD WASTE DISPOSAL - 285 1,300 1,300 1,300 - FIRE ACCREDITATION 525 - - - - - Total: Professional Fees 35,101 35,050 40,900 41,700 41,700 - GARBAGE PICKUP 4,663 6,212 6,400 6,800 6,800 - EQUIPMENT REPAIR & MAINT STATION EQUIPMENT R & M 10,328 19,254 18,205 24,550 24,550 - BREATHING APPARATUS TESTING/REPAIR 6,628 3,282 6,950 7,640 7,640 - INSPECT/REPAIR HYD. RESCUE TOOLS 3,253 201 5,980 7,580 7,580 - APPARATUS R&M INCLUDING PUMP TEST 47,384 31,173 48,172 80,000 80,000 - APPARATUS EMERGENCY REPAIRS 44,059 19,782 35,000 - - - GAS DETECTOR REPAIR 711 420 2,275 3,156 3,156 - NOZZLES, VALVES, APPLIANCES, HOSE 3,248 4,468 6,000 12,040 12,040 - ANNUAL HYDRANT MAINTENANCE 433 2,299 2,800 2,708 2,708 - LADDER TESTING 1,298 1,294 1,500 1,650 1,650 - THERMAL IMAGING CAMERA MAINTENANCE - 333 3,000 2,800 2,800 - Total: Equipment Repair & Maintenance 117,341 82,506 129,882 142,124 142,124 - FACILITY REPAIR & MAINT - 84 80,500 26,700 26,700 - VEHICLE REPAIR & MAINT 2,101 9,864 7,710 - - - GROUNDS REPAIR & MAINT 1,144 4,943 6,135 6,135 6,135 - Total: Purchased Professional and Technical Services 160,350 138,659 271,527 223,459 223,459 - Purchased-Property Services RENTAL LAND & BUILDINGS - 2,099 2,867 2,000 2,000 - STATION 43 LEASE 230,277 222,456 222,011 221,246 221,246 - Total: Rental Land & Buildings 230,277 224,555 224,878 223,246 223,246 - RENTAL EQUIP & VEHICLES 230 - 500 500 500 - Total: Purchased-Property Services 230,507 224,555 225,378 223,746 223,746 - Other Purchased Services COMMUNICATIONS 13,357 15,088 15,560 15,192 15,192 - POSTAGE - 178 200 400 400 - PRINTING 66 106 100 800 800 - TRAVEL 3,094 9,448 - - - - GA FIRE CHIEF'S CONFERENCE - - 450 450 450 - INTERNATIONAL ASSOC OF FIRE CHIEFS - - 1,380 - - - FY 2013 Actuals Fire FY 2015 FY14 Amended Budget FY 2015 Budget 39 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FY 2013 Actuals Fire FY 2015 FY14 Amended Budget SOUTHEASTERN FIRE CHIEFS ASSOC - - 600 600 600 - STAFF & COMMAND - - 1,200 - - - FDIC - - 525 3,780 3,780 - GA EMS & EDUCATORS CONFERENCE - - 628 628 628 - SOUTHEASTERN TRAINING CONF - - 780 780 780 - ARSON SEMINAR - - 720 1,170 1,170 - INSPECTOR/PUB-ED SEMINAR - - 270 - - - FIRE INSPECTOR SYMPOSIUM - - 270 270 270 - NFA EXECUTIVE FIRE OFFICER PROGRAM - - - 650 650 - Total: Travel 3,094 9,448 6,823 8,328 8,328 - DUES AND FEES 36 80 - - - - PROFESSIONAL LICENSE RENEWALS 2,437 5,016 - - - - SUBSCRIPTIONS 64 100 300 300 300 - NATIONAL REGISTRY - - 320 640 640 - GA STATE EMS RECERTIFICATION - - 4,200 - - - INTERNATIONAL ASSOC OF EMERG MGT - - 107 185 185 - INTERNATIONAL ASSOC OF FIRE CHIEFS - - 2,058 2,058 2,058 - NATIONAL FIRE PROTECTION AGENCY - - 900 900 900 - GA ASSOC OF FIRE CHIEFS - - 700 700 700 - CPSE CFO RECERTIFICATION - - - 325 325 - ICC PLAN REVIEW CERTIFICATION - - - 1,000 1,000 - GEORGIA FIRE INVESTIGATOR ASSOCIATION - - - 100 100 - ADVANCED CARDIOVASCULAR LIFE SUPPORT 210 210 PEDIATRIC ADVANCED LIFE SUPPORT 420 420 PREHOSPITAL TRAMA LIFE SUPPORT 900 900 ADVANCED MEDICAL LIFE SUPPORT 900 900 EMERGENCY PEDIATRIC CARE 900 900 Total: Dues & Fees 2,537 5,196 8,585 9,538 9,538 - EDUCATION & TRAINING 940 1,031 500 - - - PROFESSIONAL DEVELOPMENT 2,300 1,425 6,000 3,000 3,000 - CONTRACT-ANNUAL EMT/PM TRAIN.400 - - - - - MGMT PROFESSIONAL DEV 3,280 4,080 - - - - GA FIRE CHIEF'S CONFERENCE - - 400 400 400 - INTERNATIONAL ASSOC OF FIRE CHIEFS - - 615 4,805 4,805 - SOUTHEASTERN FIRE CHIEFS ASSOC - - 400 400 400 - STAFF & COMMAND - - 2,400 - - - FDIC - - 650 1,950 1,950 - GA EMS & EDUCATORS CONFERENCE - - 150 150 150 - SOUTHEASTERN TRAINING CONF - - 225 225 225 - ARSON SEMINAR - - 100 150 150 - INSPECTOR/PUB-ED SEMINAR - - 300 - - - FIRE INSPECTOR SYMPOSIUM - - 300 300 300 - Total: Education & Training 6,920 6,536 12,040 11,380 11,380 - MAINTENANCE CONTRACTS - 800 MHZ FEES TO FULTON COUNTY 5,016 5,652 12,000 13,860 13,860 - PEST CONTROL - FIRE STATIONS 1,568 1,568 1,200 1,600 1,600 - FIRE EXTINGUISHER INSPECT.1,133 2,056 3,000 3,000 3,000 - CODE RED MAINTENANCE 2,000 12,005 12,000 12,000 12,000 - LIFEPAK MAINTENANCE - 3,837 3,850 4,200 4,200 - Total: Maintenance Contracts 9,717 25,118 32,050 34,660 34,660 - Total: Other Purchased Services 35,690 61,670 75,358 80,298 80,298 - Supplies GENERAL SUPPLIES/SUPPRESSION 12,677 10,351 15,000 15,000 15,000 - OXYGEN REFILLS 1,259 1,789 3,000 3,000 3,000 - FY 2015 Budget 40 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FY 2013 Actuals Fire FY 2015 FY14 Amended Budget MEDICAL SUPPLIES 18,764 13,490 18,000 16,000 16,000 - Total: General Supplies/Suppression 32,700 25,629 36,000 34,000 34,000 - GENERAL SUPPLIES/PREVENTION (283) 378 - - - - ARSON INVESTIGATION EQ - - - - - - PREVENT. & EDU MAT.1,200 1,201 2,000 5,000 5,000 - HEART READY CITY PGR 190 719 5,249 4,022 4,022 - HYDRANT MARKER SYSTEM - - - - - - HYDRANT FLOW TEST KIT - - - - - - Total: General Supplies/Prevention 1,107 2,298 7,249 9,022 9,022 - SUPPLIES / WATER / SEWAGE 2,013 1,729 1,900 2,000 2,000 - SUPPLIES / NATURAL GAS 11,210 11,143 14,000 17,600 17,600 - SUPPLIES / ELECTRICITY 23,890 25,285 21,000 21,000 21,000 - SUPPLIES / GASOLINE/DIESEL 56,995 63,156 65,000 65,000 65,000 - SUPPLIES / FOOD/MEALS 263 451 500 500 500 - BOOKS & PERIODICALS/TRAINING MATERIALS 295 1,043 2,700 2,347 2,347 - SUPPLIES / TELECOMMUNICATIONS 2,934 3,420 4,000 4,000 4,000 - SUPPLIES / UNIFORMS UNIFORMS/FIRE STANDARD UNIFORMS 14,120 41,595 41,425 29,475 29,475 - UNIFORMS/TURN OUT GEAR 35,310 52,664 74,400 37,636 37,636 - UNIFORMS/CLASS A UNIFORMS - 8,603 - 30,060 1,020 - Total: Uniforms 49,430 102,863 115,825 97,171 68,131 - Total: Supplies 180,835 237,017 268,174 252,640 223,600 - Machinery & Equipment MACHINERY & EQUIPMENT / MACHINERY 240 - 500 500 500 - FURNITURE & FIXTURES / PREVENTION 911 606 20,000 7,202 7,202 - COMPUTER / SOFTWARE - - - - - - OTHER EQUIPMENT 3,073 12,830 29,250 - - - SMALL EQUIPMENT 7,960 3,630 13,040 6,800 6,800 - EMS TRAINING AIDS - - - 4,570 4,570 - RADIO CHARGERS & SPARE BATTERIES 2,950 424 1,656 4,654 4,654 - CELL PHONES 160 115 600 600 600 - MOTOROLA RADIOS - 7,304 8,680 5,566 5,566 - Total: Other Equipment 14,143 24,302 53,226 22,190 22,190 - Total: Machinery & Equipment 15,295 24,909 73,726 29,892 29,892 - Total: Fire 4,115,746 4,458,410 5,408,188 5,559,075 5,530,035 - FY 2015 Budget 41 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Other Purchased Services MAINTENANCE CONTRACTS 132,250 99,187 - - - - Total: Other Purchased Services 132,250 99,187 - - - - Total: EMS Operations 132,250 99,187 - - - - FY 2013 Actuals EMS Operations FY 2015 FY14 Amended Budget FY 2015 Budget 42 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 443,441 457,269 497,120 394,763 393,931 - SALARIES & WAGES/OVERTIME - 53 - - - - Total: Salaries & Wages 443,441 457,321 497,120 394,763 393,931 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 40,274 47,260 58,500 50,330 50,330 - EMPLOYEE BENEFITS / 401A (SS MATCH) 16,587 17,192 18,519 14,730 14,730 - EMPLOYEE BENEFITS / FICA MEDICARE 6,160 6,386 7,164 5,697 5,697 - 401A 1% MATCH 2,238 3,050 4,521 3,510 3,510 - PENSION (GMEBS) 19,656 22,844 40,692 31,602 31,602 - UNEMPLOYMENT INSURANCE 240 483 550 540 540 - WORKER'S COMPENSATION 38,033 17,791 29,940 29,301 29,301 - FLEXIBLE SPENDING 2,400 2,400 2,400 - - - Total: Employee Benefits 125,588 117,407 162,286 135,710 135,710 - Purchased Professional and Technical Services PROFESSIONAL FEES - 925 75,000 - - - BULKY TRASH DAY 675 1,175 - - - - ENGINEERING & SURVEYING SERVICES 6,706 1,400 7,500 7,500 7,500 - Total: Professional Fees 7,381 3,500 82,500 7,500 7,500 - CONTRACTED OVERHEAD TRIMMING & GRAVEL RD - 2,494 20,000 20,000 20,000 - Total: Professional Fees/Contracted - 2,494 20,000 20,000 20,000 - VEHICLE REPAIR & MAINT 4,146 3,285 3,548 3,548 3,548 - Total: Purchased Professional and Technical Services 11,526 9,279 106,048 31,048 31,048 - Purchased-Property Services RENTAL EQUIPMENT & VEHICLES - 760 1,800 - - - Total: Purchased-Property Services - 760 1,800 - - - Other Purchased Services COMMUNICATIONS 2,854 2,921 3,420 3,420 3,420 - POSTAGE 13 67 100 50 50 - ADVERTISING 189 162 250 250 250 - OTHER PURCHASED SERVICES: Guardrail Repair 3,610 6,798 7,500 7,500 7,500 - PRINTING - 137 100 100 100 - TRAVEL 394 1,413 1,760 250 250 - APWA CLASS 975 975 - ITE SEMINAR 585 585 - GIS CONFERENCE 1,925 1,925 - Total: Travel 394 1,413 1,760 3,735 3,735 - DUES AND FEES 192 178 - - - - PE LICENSE - 100 - 150 150 - APWA 145 249 578 578 578 - IMSA 160 - 160 160 160 - ASHE 21 89 50 50 50 - ITE - 160 465 465 465 - Total: Dues & Fees 518 776 1,253 1,403 1,403 - EDUCATION & TRAINING 811 300 - - - - APWA 770 1,443 790 790 790 - LEVEL II SIGNING & MARKING - 800 300 - - - CONTINUING EDUCATION - 1,135 1,000 1,000 1,000 - ASHE TECHNICAL SEMINAR 45 - 50 50 50 - ITE TECHNICAL SEMINAR - - 225 225 225 - GA TRANSPORTATION SUMMIT - 65 100 130 130 - APWA IN-HOUSE TRAINING - - 350 350 350 - GIS TRAINING - - 1,010 1,570 1,570 - FY 2013 Actuals Public Works FY 2015 FY14 Amended Budget FY 2015 Budget 43 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FY 2013 Actuals Public Works FY 2015 FY14 Amended Budget Total: Education & Training 1,626 3,743 3,825 4,115 4,115 - MAINTENANCE CONTRACTS 800 MHZ FEES 388 518 648 1,000 1,000 - Total: Maintenance Contracts 388 518 648 1,000 1,000 - Total: Other Purchased Services 9,593 16,536 18,856 21,573 21,573 - Supplies SUPPLIES / GENERAL SUPPLIES 529 364 1,500 1,500 1,500 - ADOPT-A-ROAD/STREAMSIDE CLEANUP - 147 - - - - Total: General Supplies 529 511 1,500 1,500 1,500 - SUPPLIES / ELECTRICITY 314,943 326,817 343,200 384,600 384,600 - SUPPLIES / GASOLINE/DIESEL 10,448 11,435 17,050 17,050 17,050 - SUPPLIES / FOOD/MEALS 345 780 400 400 400 - SUPPLIES / UNIFORMS 877 809 1,200 1,200 1,200 - Total: Supplies 327,142 340,352 363,350 404,750 404,750 - Infrastructure INFRASTRUCTURE/OPTECH RWM 447,385 459,688 475,336 489,596 489,596 - INFRASTRUCTURE/SIGNAL ALLOWANCE 36,238 16,380 12,285 12,285 12,285 - INFRASTRUCTURE/EMERGENCY SERVICES ALLOWANCE - - 60,000 10,000 10,000 - INFRASTRUCTURE/MATERIALS ALLOWANCE 9,438 41,869 27,500 37,500 37,500 - INFRASTRUCTURE/TREE REMOVAL 5,920 9,544 6,000 6,000 6,000 - INFRASTRUCTURE/DUMPSTER FEES 5,463 5,688 9,000 9,000 9,000 - INFRASTRUCTURE/SIGNAL MATERIALS 8,680 1,636 30,000 30,000 30,000 - INFRASTRUCTURE/SIGN MATERIALS 24,210 20,447 30,000 30,000 30,000 - INFRASTRUCTURE/ADDITIONAL ROW MOWING 16,740 8,370 27,928 28,766 28,766 - Total: Infrastructure 554,075 563,623 678,049 653,147 653,147 - Machinery & Equipment OTHER EQUIPMENT - 97 - - - - OTHER EQUIP/ADOPT-A-ROAD SIGNS 612 187 500 100 100 - OTHER EQUIP/TOOLS/BATTERIES/CHEMICALS 18,644 5,466 5,000 5,000 5,000 - OTHER EQUIPMENT / MOTOROLA RADIOS - - - - - - Total: Other Equipment 19,257 5,750 5,500 5,100 5,100 - Total: Machinery & Equipment 19,257 5,750 5,500 5,100 5,100 - Total: Public Works 1,490,622 1,511,028 1,833,009 1,646,091 1,645,259 - FY 2015 Budget 44 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 145,036 150,911 158,868 161,756 161,756 - Total: Salaries & Wages 145,036 150,911 158,868 161,756 161,756 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 19,788 17,496 22,000 20,066 20,066 - EMPLOYEE BENEFITS / 401A (SS MATCH) 5,427 5,672 5,940 6,057 6,057 - EMPLOYEE BENEFITS / FICA MEDICARE 1,937 2,097 2,304 2,346 2,346 - 401A 1% MATCH 324 158 1,314 1,347 1,347 - PENSION (GMEBS) 5,610 7,381 11,828 12,124 12,124 - UNEMPLOYMENT INSURANCE 227 263 550 600 600 - WORKER'S COMPENSATION 5,317 3,883 5,000 5,069 5,069 - Total: Employee Benefits 38,630 36,949 48,936 47,609 47,609 - Purchased Professional and Technical Services PROFESSIONAL FEES 217 - 5,000 16,000 16,000 - CONTRACTED PARK MOWING & LITTER PICKUP 99,535 155,032 260,000 367,800 217,800 - Total: Professional Fees/Contracted 99,535 155,032 260,000 367,800 217,800 - FACILITY REPAIR & MAINT 1,673 9,628 20,000 4,000 4,000 - LIGHTING MAINTENANCE 12,107 3,664 7,500 700 700 - Total: Facility Repair & Maintenance 13,780 13,292 27,500 4,700 4,700 - GROUNDS REPAIR & MAINT 1,748 962 5,000 50,000 50,000 - Total: Purchased Professional and Technical Services 115,279 169,287 297,500 438,500 288,500 - Purchased-Property Services RENTAL LAND & BUILDINGS - 2,500 6,000 3,000 3,000 - FCBOE LEASE 35,000 17,264 47,000 34,500 34,500 - Total: Rental Land & Buildings 35,000 19,764 53,000 37,500 37,500 - RENTAL EQUIPMENT & VEHICLES 600 3,843 5,000 5,000 5,000 - Total: Purchased-Property Services 35,600 23,607 58,000 42,500 42,500 - Other Purchased Services COMMUNICATIONS 732 652 1,520 1,520 1,520 - POSTAGE 5 499 1,000 500 500 - PRINTING 912 445 700 500 500 - TRAVEL: Nat'l GRPA, Meals & Mileage 154 388 750 1,800 1,800 - DUES AND FEES: GRPA Dues 678 1,283 1,960 1,960 1,960 - EDUCATION & TRAINING: Nat'l GRPA - 800 800 1,000 1,000 - CONTRACT LABOR: For programs & activities - 4,060 4,500 4,500 4,500 - IGA-ALPHARETTA PARKS & REC - 325,000 350,000 350,000 350,000 - Total: Other Purchased Services 2,479 333,127 361,230 361,780 361,780 - Supplies SUPPLIES / GENERAL SUPPLIES 2,783 9,339 13,000 17,000 17,000 - SUPPLIES / WATER / SEWAGE 2,459 8,439 22,000 19,000 19,000 - SUPPLIES / NATURAL GAS 1,178 497 1,500 2,000 2,000 - SUPPLIES / ELECTRICITY 24,183 21,611 25,000 6,000 6,000 - SUPPLIES / FOOD/MEALS 252 493 400 400 400 - OTHER SUPPLIES/PORTABLE TOILET RENTAL - 221 4,000 4,400 4,400 - Total: Supplies 30,855 40,599 65,900 48,800 48,800 - Machinery & Equipment FURNITURE & FIXTURES - - 200 - - - Total Machinery & Equipment - - 200 - - - Total: Parks & Recreation 367,880 754,479 990,634 1,100,945 950,945 - FY 2013 Actuals Parks and Recreation FY 2015 FY14 Amended Budget FY 2015 Budget 45 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 611,026 671,093 729,833 663,401 663,401 - SALARIES & WAGES/OVERTIME 420 - - - - - Total: Salaries & Wages 611,445 671,093 729,833 663,401 663,401 - Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 77,123 89,663 101,500 80,647 80,647 - EMPLOYEE BENEFITS / 401A (SS MATCH) 22,866 25,230 27,189 24,724 24,724 - EMPLOYEE BENEFITS / FICA MEDICARE 8,156 8,805 10,518 9,563 9,563 - 401A 1% MATCH 2,431 3,663 7,250 5,721 5,721 - PENSION (GMEBS) 24,006 36,534 60,144 51,487 51,487 - UNEMPLOYMENT INSURANCE 422 736 660 720 720 - WORKER'S COMPENSATION 11,534 7,652 9,694 10,283 10,283 - FLEXIBLE SPENDING 2,400 - 1,800 - - - Total: Employee Benefits 148,938 172,281 218,755 183,145 183,145 - Purchased Professional and Technical Services PROFESSIONAL FEES 3,900 45,638 95,000 80,000 80,000 - BULKY TRASH - - 2,300 2,300 2,300 - Total: Professional Fees 3,900 45,638 97,300 82,300 82,300 - VEHICLE REPAIR & MAINT 2,748 7,581 5,000 4,000 4,000 - Total: Purchased Professional and Technical Services 6,648 53,219 102,300 86,300 86,300 - Other Purchased Services COMMUNICATIONS 5,940 5,201 5,300 5,300 5,300 - POSTAGE 2,210 3,450 3,000 3,000 3,000 - ADVERTISING 6,755 5,324 6,500 6,500 6,500 - PRINTING 624 3,663 2,200 2,500 2,500 - TRAVEL 2,687 294 - - - - GPA CONFERENCE 853 543 700 700 700 - GAZA CONFERENCE - 198 400 400 400 - APA NATIONAL CONFERENCE - 984 100 900 900 - GACE CONFERENCE - - 400 - - - BOARDS & COMMISSIONS TRAINING - 150 - 500 500 - STORMWATER TRAINING (NPDES FUNDS) - 950 400 400 400 - GA URBAN FORESTRY COUNCIL CONFERENCE - - - 300 300 - Total: Travel 3,540 3,119 2,000 3,200 3,200 - DUES AND FEES 1,415 25 100 - - - CPESC - 100 200 200 200 - CPSWQ - 100 200 100 100 - CFM CERTIFICATION - - 100 100 100 - IECA - 580 370 370 370 - ASPFM - 50 100 100 100 - GACE MEMBERSHIP - 25 150 - - - GA URBAN FORESTRY COUNCIL - - 175 40 40 - TREE CARE INDUSTRY ASSOC - - 100 100 100 - SOCIETY OF MUNICIPAL ARBORISTS - - 140 140 140 - ARBOR DAY FOUNDATION - - 15 15 15 - GAZA MEMBERSHIP - - 50 50 50 - APA MEMBERSHIP - 1,495 900 900 900 - KEEP MILTON BEAUTIFUL - - 1,350 - - - GSWCC (NPDES funds) 180 180 U.S. GREEN BUILDING COUNCIL 65 65 ENVIRONMENTAL EDUCATION ALLIANCE 35 35 AIA LICENSE RENEWAL 90 90 Total: Dues and Fees 1,415 2,375 3,950 2,485 2,485 - EDUCATION & TRAINING 2,309 55 - - - - FY 2013 Actuals Community Development FY 2015 FY14 Amended Budget FY 2015 Budget 46 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FY 2013 Actuals Community Development FY 2015 FY14 Amended Budget GPA CONFERENCE - 505 500 500 500 - GAZA CONFERENCE - 275 250 250 250 - APA NATIONAL CONFERENCE - 790 2,370 800 800 - GACE CONFERENCE - - 300 - - - BOARDS & COMMISSIONS TRAINING - 295 1,400 1,400 1,400 - GPA CONFERENCE - - 500 500 500 - ARBORIST TRAINING AND TEST - 254 - 250 250 - ISA CERTIFICATION & WORKSHOP - 500 - - - - GACE WORKSHOPS - - 440 - - - NPDES - - - 500 500 - CITY ARCHITECT - CON'T ED - - - 180 180 - SWCC 1b 90 90 CPESC (NPDES funds) 500 500 NATIONAL TRUST FOR HISTORIC PRESERVATION 50 50 GA URBAN FORESTRY COUNCIL 150 150 Total: Education & Training 2,309 2,674 5,760 5,170 5,170 - Total: Other Purchased Services 22,792 25,805 28,710 28,155 28,155 - Supplies SUPPLIES / GENERAL SUPPLIES 3,004 4,220 3,875 3,875 3,875 - ADOPT A ROAD/RIVERS ALIVE - - 1,000 2,200 2,200 - SOLID WASTE - - 150 150 150 - Total: General Supplies 3,004 4,220 5,025 6,225 6,225 - SUPPLIES / GASOLINE/DIESEL 6,986 6,576 4,900 4,900 4,900 - SUPPLIES / FOOD/MEALS 369 599 625 625 625 - SUPPLIES / BOOKS & PERIDIOCALS - 395 - - - - SUPPLIES / UNIFORMS 1,904 2,870 2,600 2,000 2,000 - Total: Supplies 12,262 14,660 13,150 13,750 13,750 - Machinery & Equipment FURNITURE & FIXTURES 226 - 900 500 500 - OTHER EQUIPMENT 142 15 - - - - CELL PHONES - - 200 200 200 - NPDES EQUIPMENT - - 1,500 1,500 1,500 - Total: Other Equipment 142 15 1,700 1,700 1,700 - Total: Machinery & Equipment 368 15 2,600 2,200 2,200 - Other Costs PAYMENTS TO OTHERS EVERGREEN SCHOOL GRANT PROGRAM - 1,250 1,500 1,500 1,500 - Total: Payments to Others - 1,250 1,500 1,500 1,500 - Total: Other Costs - 1,250 1,500 1,500 1,500 - Total: Community Development 802,453 938,323 1,096,848 978,451 978,451 - FY 2015 Budget 47 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES - 31,769 35,001 35,000 35,000 - Total: Salaries & Wages - 31,769 35,001 35,000 35,000 - Employee Benefits EMPLOYEE BENEFITS / 401A (SS MATCH)- 1,191 1,313 1,313 1,313 - EMPLOYEE BENEFITS / FICA MEDICARE - 461 508 508 508 - UNEMPLOYMENT INSURANCE - 77 55 60 60 - WORKER'S COMPENSATION - - 133 935 935 - Total: Employee Benefits - 1,729 2,009 2,816 2,816 - Purchased Professional and Technical Services PROFESSIONAL FEES - 7,000 14,000 14,000 14,000 - PROGRESS PARTNERS - - 25,000 25,000 25,000 - Total: Purchased Professional and Technical Services - 7,000 39,000 39,000 39,000 - Other Purchased Services COMMUNICATIONS - 489 525 525 525 - COMMUNICATIONS/POSTAGE - 6 100 200 200 - PRINTING - 162 500 500 500 - TRAVEL - 565 300 400 400 - DUES AND FEES - 1,139 750 300 300 - EDUCATION & TRAINING - 680 650 650 650 - Total: Other Purchased Services - 3,040 2,825 2,575 2,575 - Supplies SUPPLIES / GENERAL SUPPLIES - - 50 50 50 - SUPPLIES / FOOD/MEALS - 376 400 500 500 - Total: Supplies - 376 450 550 550 - Total: City Manager - 43,914 79,285 79,941 79,941 - FY 2013 Actuals Economic Development FY 2015 FY14 Amended Budget FY 2015 Budget 48 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Debt Service - Principal BOND PRINCIPAL - - - - - - CAPITAL LEASE PRINCIPAL 768,348 81,466 83,699 85,992 177,340 - Total: Debt Service - Principal 768,348 81,466 83,699 85,992 177,340 - Debt Service - Interest BOND INTEREST - - - - - - CAPITAL LEASE INTEREST 38,962 9,302 7,071 4,777 7,177 - Total: Debt Service - Interest 38,962 9,302 7,071 4,777 7,177 - Total: Debt Service 807,310 90,769 90,770 90,769 184,517 - FY 2013 Actuals Debt Service FY 2015 FY14 Amended Budget FY 2015 Budget 49 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Operating Transfers Out TO CAPITAL PROJECTS FUND 4,577,670 6,075,090 4,915,793 6,400,458 3,922,360 - TO CAPITAL GRANT FUND 727,128 529,291 20,000 1,015,490 600,180 - TO CAPITAL PROJECTS FUND-REVENUE BOND - - 2,000,000 1,979,879 1,979,879 - TO OPERATING GRANT FUND 99,201 98,178 - - - - Total: Operating Transfers Out 5,404,000 6,702,559 6,935,793 9,395,827 6,502,419 - Total: Other Financing Uses 5,404,000 6,702,559 6,935,793 9,395,827 6,502,419 - FY 2013 Actuals Other Financing Uses FY 2015 FY14 Amended Budget FY 2015 Budget 50 General Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Contingencies CONTINGENCY - - 95,369 187,986 177,068 - Total: Contingencies - - 95,369 187,986 177,068 - Total: Other Costs - - 95,369 187,986 177,068 - FY 2013 Actuals Other Costs FY 2015 FY14 Amended Budget FY 2015 Budget 51 General Fund Maintenance & Operating Initiatives FY 2015 Budget 52 M&O Initiatives Initiative Department Request Revisions City Manager Recommended Council Approved City Manager Assistant City Manager (Operations)23,490 23,490 TOTAL CITY MANAGER 23,490 23,490 - Information Technology Cloud Solution for City IT Services 237,000 237,000 TOTAL INFORMATION TECHNOLOGY 237,000 237,000 - Public Information & Marketing Public Outreach Coordinator 64,722 64,722 Communications Director 19,142 19,142 Communications Manager 9,038 9,038 TOTAL PUBLIC INFORMATION & MARKETING 92,902 92,902 - Police Department Police Officers (7)817,894 reduced to 2 233,684 Records Supervisor 78,844 - Body Worn Cameras 23,153 23,153 Active Shooter Kits 21,600 21,600 L3 Audio/Video for Interview Room 12,961 12,961 TOTAL POLICE DEPARTMENT 941,491 291,398 - Fire Department Logistics Officer 102,800 - Water Rescue Equipment 1,405 - Station 41 Signage 1,500 - TLAER Truck Paint 5,750 - Fire Prevention "Sparky" Costume 4,003 - Station Workout Equipment 2,190 - Turnout Gear Washer-Extractor & Dryer 17,500 17,500 Rapid Attack Monitors (R.A.M.)6,000 6,000 Powertech Workout System 9,000 9,000 Jacobs Ladder Cardio Machine 4,000 4,000 TOTAL FIRE DEPARTMENT 154,148 36,500 - Public Works Capital Projects Manager 120,826 120,826 Facilities Manager 142,427 - TOTAL PUBLIC WORKS DEPARTMENT 263,253 120,826 - Parks and Recreation Landscape Contracting of Some City Parks 25,000 - TOTAL PARKS & RECREATION DEPARTMENT 25,000 - - Community Development Planner I 59,472 - TOTAL COMMUNITY DEVELOPMENT 59,472 - - TOTAL M&O INITIATIVES 1,803,237 802,116 - Maintenance & Operating Initiatives Summary FY 2015 FY 2015 Budget 53 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts 237,000 General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 237,000 Salary/Benefits - Maintenance & Operating 237,000 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 210,000 218,400 227,136 236,221 Decreases Operating Costs - - - Additional Revenues - - - - Other - - - - Total Operating Impact 210,000 218,400 227,136 236,221 Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION BUDGET REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology Cloud Solution for City IT Services Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Notes: The computer hardware budget for the last four years has not contemplated server replacements, as a server lifespan is generally around five years. However, since only two of the city's servers are under three years old, a large hardware cost is anticipated over the next 2-3 years if a cloud solution is not implemented. Additionally, licensing for upgraded operating systems and office applications would need to be reviewed. Once a vendor is chosen and contracted, the cloud solution would take approximately 4-6 months to evaluate, design, and implement. Our normal operating costs would overlap with the non-recurring costs of implementation as well as the new recurring costs during this time, so the Decreased Operating Costs for the first year will be nominal. Once the migration is completed, we expect a significant percentage of our Current Operating Costs will be mitigated (see notes for fiscal impact and server refresh costs above). Brief Description of New Program/Service or Improvement of Existing Service Level: The Information Technology department has been understaffed since 2010. With greater demands for support than ever before, and new technologies emerging constantly, it is necessary to create a more dynamic, responsive technology infrastructure. Moving the city's IT infrastructure to the cloud will ease the daily support burden on the IT manager as well as provide more responsive disaster recovery, and more support expertise for major and minor operations alike. Additionally, having access to network resources in the cloud from any computer on the internet will allow all employees to be more productive, whether working from the office or from home. This will also free up the IT manager for more strategic projects. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Help desk support operations will be overseen by the IT manager. Monthly metrics will be based on the number of help desk tickets submitted and completed, turnaround time, and the quality of service. There will be a service level agreement in effect that defines expectations for the outsourcing vender(s)' responsibilities. There will also be regular meetings with the vendor to identify and remedy any performance issues that arise. Network monitoring and alerts will reduce response times in case of a server/network problem. The vendor will provide 24X7 support (remote and onsite when needed), and will have a broader base of technical expertise to draw from. The vendor will support our existing business applications. The vendor can increase or reduce services as the number of city employees fluctuates, providing a cost structure that scales to our needs. Disaster recovery downtime is almost completely eliminated as the city's network will no longer rely on IT hardware located in a single building. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Cloud services will be a re-occuring yearly budget item. The cost will be largely offset with the savings it creates in other budget areas. With a few exceptions, the city will no longer need to buy servers or desktop computers (laptops for Public Safety will still be purchased by the city, as well as specialized servers like Granicus and L-3, and network switching equipment). Certain maintenance contracts will no longer be needed, or reduced accordingly - Our offsite backup cost will be a fraction of its current cost. Message archiving, spam & virus filtering will no longer be needed in the city's M&O budget. VPN software and advanced authentication will no longer be needed. The electrical bill at city hall will decrease, as we will maintain minimal server room equipment, as well as smaller thin clients to replace desktop computers. Office and email licensing are also contained in the cloud services cost, eliminating the future cost of upgrades. Future backfill costs for the IT manager will be greatly reduced. FY 2015 Budget 54 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 63,000 Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts 1,722 General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 64,722 Salary/Benefits 63,000 Maintenance & Operating 1,722 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 65,520 68,141 70,866 73,701 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 65,520 68,141 70,866 73,701 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Info & Marketing Public Outreach Coordinator Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Build Relationships ACCOUNT DESCRIPTION BUDGET REQUEST Citizen Engagement Brief Description of New Program/Service or Improvement of Existing Service Level: We would like to go to market and hire a Public Outreach Coordinator. This person would be responsible for the assistance and execution of our existing festivals and event series, as well as growing our community event offerings to include a weekly Artisan Farmer’s Market (30 events total per year starting Spring 2015), two more Flicks and Food trucks events (May and early September, bringing the total to five) and a "Home Made" craft beer/local wine/artisan food and goods festival in late spring 2015. The applicant would also develop, with oversight of the director and manager, events at the renovated Bell Memorial Park and assist with future grand openings and/or events at new facilities as they come online. At events, the coordinator would be tasked with, among other jobs, conducting qualitative relationship and event surveys to improve department offerings. When not at events, this person would work closely with the Community Builder to engage volunteers, spearhead new resident outreach and manage various community groups as needed. The person would be tasked with continuing our mission of encouraging diverse perspectives and developing relationships with under-represented areas through distribution of the Newcomer's Guide, parks and recreation guides, event handouts and th itd t il What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Performance will be measured by relationship and event feedback metrics, launch of new events, attendance at existing events, number of volunteers gained and number of Newcomer's Guides distributed. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This would be a fulltime position that would need to be funded in future fiscal years. I would be asking for a starting salary of $45,000. Notes: FY 2015 Budget 55 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 19,142 Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 19,142 Salary/Benefits 19,142 Maintenance & Operating - Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 19,908 20,704 21,532 22,393 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 19,908 20,704 21,532 22,393 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Info & Marketing Communications Director Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: This is an upgrade to the existing position of Communications Manager. Moving the Manager into the Director role (and subsequently filling his former position) allows him to be instrumental in the installation of an ICMA-backed city-wide analytics tool from which management can come to data-driven decisions for service optimization online and in person. He will add to this data qualitative research functions (surveys at special events and online, relationship surveys) to maximize brand effectiveness. He can also focus more on executing the new Web site and migrating to online services to improve end-user experience. He will also explore new frontiers in community collaboration (including online and special event-based options) and foster strategic development of city partnerships and economic development. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Performance will be measured by relationship and event feedback, launch of new events, attendance at existing events, and existing communications department metrics, including social media feedback and web site statistics. The Director will push for more granular and complete metrics against which he can be measured, as well. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The fiscal impact would be associated with the increase salary and benefits costs. Notes: FY 2015 Budget 56 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 9,038 Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 9,038 Salary/Benefits 9,038 Maintenance & Operating - Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 9,400 9,776 10,167 10,573 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 9,400 9,776 10,167 10,573 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Info & Marketing Communications Manager Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: This is an upgrade to the existing position of Special Events & Project Manager. In this new role she would work with the Director to share existing public relations responsibilities, including: press releases; web site maintenance; social media curation and relationship building; photography and video services; and branding and design efforts. She would continue to manage and assist in existing and new special events, pursue city branding opportunities, increase the city's presence in the community and assist all departments in community relations efforts. She will also aide the economic development manager and Human Resources Director in outreach and employee enrichment. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Performance will be measured by relationship and event feedback, launch of new events, attendance at existing events, and existing communications department metrics, including social media feedback and web site statistics. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The fiscal impact would be associated with the increase salary and benefits costs. Notes: FY 2015 Budget 57 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 376,432 Removes/reduces a hazard: Professional Fees 4,200 Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications 31,192 Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts 12,054 General Supplies 14,805 Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms 17,500 Machinery/Equipment - Furniture/Fixtures - Other Equipment 361,711 TOTAL 817,894 Salary/Benefits 376,432 Maintenance & Operating 441,462 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 391,489 407,149 423,435 440,372 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 391,489 407,149 423,435 440,372 Notes: Brief Description of New Program/Service or Improvement of Existing Service Level: Hire an additional Seven (7) police officers. The addition of these positions will allow patrol staffing to increase to the level needed for adequate response to calls for service and proactive policiing activities. Secondly these positons will allow for the new staffing of a secure City Hall with the necessary relief factor. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION BUDGET REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Manpower (Police Officers) Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 58 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 75,622 Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel 700 Dues & Fees - Education & Training 300 Maintenance Contracts 1,722 General Supplies 500 Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 78,844 Salary/Benefits 75,622 Maintenance & Operating 3,222 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 78,647 81,793 85,064 88,467 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 78,647 81,793 85,064 88,467 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Records Supervisor Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Brief Description of New Program/Service or Improvement of Existing Service Level: Over the last several years the department has grown not only in activity and personnel, but also in responsibilities including fingerprinting for background investigations and court arrests, handling alarm registrations, false alarm tracking, and invoicing, coordinating and issuing taxi permits, etc. Currently two full time positions share these responsibilities, the records clerk and the Chief's administrative assistant. After completing a review of all the administrative tasks handled by these two positions, the need for a Records Supervisor became apparent. The agency's focus on adding personnel has been sworn officers and it is now time to add an administrative position. For additional information on the duties of the current two positions and how duties would be realligned with the new position see the attached document. I have placed this position in grade 30 of the City's current pay table with a range of $43,212 to $64,819. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Currently several taks fall behind including GCIC validations, expungements, warning entry, and false alarm invoicing. In addition, since the Chief's Administrative Assistant is handling these tasks she does not function in the capacity of an administrative assistant to the Chief thereby requiring the Chief to complete administrative duties. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Provide Responsible and Responsive Government Seek Innovative Funding Strategies ACCOUNT DESCRIPTION BUDGET REQUEST Notes: FY 2015 Budget 59 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees 5,400 Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies 7,600 Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment TOTAL 13,000 Salary/Benefits - Maintenance & Operating Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 1,216 1,265 1,315 1,368 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 1,216 1,265 1,315 1,368 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police POLICE 2 CITIZEN MODULE FOR OSSI Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: This module would complement our exsisting OSSI RMS. It would allow citizens to submit incident/crime reports online thus reducing the need for an officer to respond to and take a report. The software also has an option for allowing citizens to retrieve reports online by entering certain case specific information. Other features include options for citizens to help identify missing persons and to review reported arrests, incidents or accidents on a given day. This software is currently being used by Alpharetta, Johns Creek, and Sandy Springs. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: FY 2015 Budget 60 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment 14,960 Furniture/Fixtures - Other Equipment 8,193 TOTAL 23,153 Salary/Benefits - Maintenance & Operating Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 8,193 8,193 8,193 8,193 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 8,193 8,193 8,193 8,193 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police BODY WORN CAMERAS Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: The addition of Body Worn Cameras to all sworn personnel will serve two purposes. It will help to accurately document officer/citizen encounters providing additional evidence. Secondly the use of these cameras at other agencies has shown to reduce both use of force incidents and citizen complaints on officers. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Annual maintenance costs for software and storage capacity of $8,193. Notes: FY 2015 Budget 61 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment 21,600 Furniture/Fixtures - Other Equipment - TOTAL 21,600 Salary/Benefits - Maintenance & Operating Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police ACTIVE SHOOTER KITS Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: These kits would allow ever officer to have at their disposal extra ballsitic protection in the case of an active shooter or other critical incident. The kits are comprised of an outer vest, with level IV front and rear plates. These plates are capable of stopping high velocity rounds, which the normal vests are unabel to do. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: FY 2015 Budget 62 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts 5,950 General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment 7,011 TOTAL 12,961 Salary/Benefits - Maintenance & Operating 12,961 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: The agency currently uses L3 for the audio/video systems in the patrol vehicles. This requested system would allow audio and video recording in the new interview room in city hall through the same system. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Future year's maintenance fees will be covered in the current maintenance fee the agency pays to L3 for our total system. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police L3 Audio/Video for Interview Room Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 63 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 65,700 Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications 4,100 Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms 3,000 Machinery/Equipment Furniture/Fixtures - Other Equipment 30,000 TOTAL 102,800 Salary/Benefits 65,700 Maintenance & Operating 37,100 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 68,328 71,061 73,904 76,860 Decreases Operating Costs - - - - Additional Revenues - - - - Other 37,100 - - - Total Operating Impact 105,428 71,061 73,904 76,860 Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: The fire department is currently the only department in the City that has facilities to maintain. Our fire captains take on additional responsibility and complete minor repairs, trouble shooting problems, identify vendors and monitor repairs. Many times these captains are completing this work on their days off, without additional compensation. In addition to facility maintenance, these captains maintain inventories of EMS supplies, cleaning supplies, station supplies, uniforms, turn-out gear, fire hose, reserve SCBAs, apparatus maintenance and communications equipment. A full time logistics officer would handle these tasks as well as acquire quotes and develop contracts for long term support. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This position would greatly enhance the efficiency of the department by having someone available for logistical issues on a daily basis. This will allow our station captains to concentrate on ensuring that our field personnel are trained (ISO requires 192 hours annually plus specialized training for officers, EMTs and paramedics, etc.) , pre-fire plans completed (also and ISO requirement), and calls for service are met with the high expectations the department has established. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The initiative will have recurring personnel costs. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Logistics Officer Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 64 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment 1,300 Furniture/Fixtures - Other Equipment - TOTAL 1,300 Salary/Benefits - Maintenance & Operating 1,300 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: When the Milton Department of Public Safety initially started a rescue manikin was purchased for the purpose of realistic training and for our assessment processes. This manikin was a resourceful tool and it was used frequently for both purposes. However after six and half years of use it is in need of replacement. We would like to purchase a new manikin similar to the one originally purchased so that the Fire and Police departments can continue to use this valuable tool. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Continued realistic training and the continued use during fire and police assessment processes for new hires. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) No recurring costs are associated with this initiative Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Rescue Manikin Replacement Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 65 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M 1,405 Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 1,405 Salary/Benefits - Maintenance & Operating 1,405 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Dollar amount does not include any shipping costs. Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: Even with the limited number of lakes, ponds and rivers in the City, the Fire Department has limited resources to assist a person requiring assistance in the water. We are requesting the purchase of water rescue equipment in the form of life jackets, throw buoy and rope bags. This equipment would allow us to be better prepared in water rescues, and further protect our crews when working around water while improving the overall service to the community and the safety of our members. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Currently our only access to this type of equipment is through Alpharetta Engine 4, which is located out Old Milton Parkway. The location of this equipment in relation to the City of Milton would prove inadequate if needed. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This is a one time purchase with no ongoing budget impact. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Water Rescue/Safety Equipment Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 66 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M 1,500 Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 1,500 Salary/Benefits - Maintenance & Operating 1,500 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: The front (bay door) wall of Fire Station 41 is in need of signage. The Fulton County signage was removed when Milton took possession of the facility in 2007 and was never replaced. The theme used in the current "gateway" signage will be incorporated into the design. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This project will help our citizens and visitors identify the location as a Milton Fire Station. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This is a one time expense. No future budgetary impact anticipated. Notes: Jason Wright will be designing the signage. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Station 41 Signage Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 67 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M Facilities R & M - Vehicle R & M 680 Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 680 Salary/Benefits - Maintenance & Operating 680 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: The Fire Department has an enclosed utility trailer that was purchased and lettered for use as the TLAER unit. Following the donation of a new TLAER vehicle by Atlanta Gas Light the trailer has been idle. The trailer is now being repurposed to transport the new inflatable fire safety house and related accessories. This initiative would provide for removal of the TLAER graphics and replace them with non specific "City of Milton Fire-Rescue Department" graphics. These non specific graphics will allow for flexibility in the future use of the trailer. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This initiative helps maintain the professional appearance of our departmental resources. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This is a one time expense with no future budgetary impact. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Trailer Graphics Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 68 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M 5,750 Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 5,750 Salary/Benefits - Maintenance & Operating 5,750 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Promote the Equestrian Lifestyle ACCOUNT DESCRIPTION BUDGET REQUESTPromote and Retain the Equestrian Culture and Community Brief Description of New Program/Service or Improvement of Existing Service Level: Paint and graphics for the current apparatus being used for TLAER emergency responses. This vehicle was donated to the City by Atlanta Gas Light. The vehicle is a retired service truck and shows significant wear and tear on its original white paint. This initiative will bring the professional appearance of this vehicle in line with the rest of the emergency fleet. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Cleary marked emergency vehicles can improve their visibility to other motorist. This will allow for improved safety when responding to emergency calls. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This is a one time expenditure. No future budget impact is anticipated. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire TLAER Apparatus Paint Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 69 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training 4,003 Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 4,003 Salary/Benefits - Maintenance & Operating 4,003 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - This is the complete animated costume with carrying case. Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: With Fire Prevention and Life Safety programs expanding, new material is needed in the delivery of Fire Safety Education to school age kids. With the purchase of a Sparky the Fire Dog animated costume, this would provide another great tool for educating our school age children and offer an alternative for times when our Fire Safety Clowns are unavailable or time constraints do not allow there use. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Performance can be gauged through the number of school age children attending presentations annually. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This is a one time purchase with no associated operating costs outside of routine dry cleaning. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Fire Prevention "Sparky" Costume Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 70 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment $2,190 Furniture/Fixtures - Other Equipment - TOTAL 2,190 Salary/Benefits - Maintenance & Operating 2,190 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Adjustable Dumbbells - 350.00 x 3 = $1,050.00 Dumbbell Stands - $150.00 x 3 = $450.00 Adjustable Utility Bench - $230.00 x 3 = $690.00 Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: While being able to provide the best possible emergency services to the citizens and visitors of Milton is a top priority, it is also important to remember that our most important assets in providing that service are our firefighters! Firefighting is strenuous physical work and places considerable strain on the body. It also involves high levels of emotional stress. In order to meet the unique physical demands of firefighting and to perform firefighting in a safe manner, firefighters must be physically fit. We want our firefighters to bring the best of themselves to their jobs every day. Encouraging our firefighters to embrace fitness as a lifestyle choice pays off in numerous ways! What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Improved performance during daily duties and during emergency operations. Improved results on yearly physical assessments. Reduced injuries and illnesses. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) There will be no recurring costs associated with this initiative. Notes: This will allow variable strength training exercises to be performed using minimal space at each station CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Station Workout Equipment Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 71 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment $17,500 Furniture/Fixtures - Other Equipment - TOTAL 17,500 Salary/Benefits - Maintenance & Operating 17,500 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs 1,500 1,600 1,700 1,800 Additional Revenues - - - - Other - - - - Total Operating Impact 1,500 1,600 1,700 1,800 Ready Rack PPE Dryer $8500.00 Washer-Extractor $9,000.00 Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: We currently contract out the cleaning of our turnout gear because we have no way to comply with national standards regarding safe and proper cleaning. Fire contaminants can expose firefighters to cancer-causing carcinogens and eventually weaken the gear meant to protect them. Blood and body fluids can further expose them to deadly diseases. That’s why NFPA recommends washing soiled turnout gear immediately after exposure to fire or body fluids. NFPA also warns against cleaning gear in homes or public laundries to avoid cross-contamination. Washer- Extractors properly clean turnout gear – removing contaminants and biohazards while preserving fabric integrity also proper drying preserves fabric integrity. With an on-premises laundry, soiled gear can be handled immediately, right on location -- minimizing contact with firefighters and others around them. On-premises laundering can also greatly reduce operating costs. It can produce clean clothing at a fraction of the cost of specialized gear cleaning services. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Improved health & safety of firefighters, quick turnaround time and cost savings due to not having to contract out to a specialized gear cleaning service. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The routine maintenance of turn-out gear averages $100 per set. The Department estimates a savings in cleaning costs for FY 2015 to be $1,500 if this initiative is approved. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Firefighter Turnout Gear Washer-Extractor & Dryer Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 72 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment 6,000 Furniture/Fixtures - Other Equipment - TOTAL 6,000 Salary/Benefits - Maintenance & Operating 6,000 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: Add a rapid attack monitor (R.A.M) to each engine. (The department currently owns one RAM which is carried on Truck 1.) The RAM is easily deployed by one firefighter and can deliver water at a rate of 500 gallons per minute. A traditional large diameter nozzle requires two firefighters to deploy and delivers only 250 gallons per minute. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This initiative will provide improved efficiency and increased capability in delivering water on the fire ground. These nozzles are safer for the firefighters because they are easier to deploy and can be placed in operation as an unmanned appliance. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This is a one time expenditure. With the exception of possible breakage/repairs there is no ongoing expense for future years. Notes 3 @ $2000.00 each. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Rapid Attack Monitors (R.A.M.) Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 73 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment $9,000 Furniture/Fixtures - Other Equipment - TOTAL 9,000 Salary/Benefits - Maintenance & Operating Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Powertech Workbench Multi System (WB-MS13-B) - 2500.00 x 3 = $7,500 Weight Set - 500.00 x 3 = $1,500 Total - $9,000 Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: While being able to provide the best possible emergency services to the citizens and visitors of Milton is a top priority, it is also important to remember that our most important assets in providing that service are our firefighters! Firefighting is strenuous physical work and places considerable strain on the body. It also involves high levels of emotional stress. In order to meet the unique physical demands of firefighting and to perform firefighting in a safe manner, firefighters must be physically fit. We want our firefighters to bring the best of themselves to their jobs every day. Encouraging our firefighters to embrace fitness as a lifestyle choice pays off in numerous ways! What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Improved performance during daily duties and during emergency operations. Improved results on yearly physical assessments. Reduced injuries and illnesses. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) There will be no recurring costs associated with this initiative. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Powertech Workbench Multi Workout System & Weight Set Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 74 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment $4,000 Furniture/Fixtures - Other Equipment - TOTAL 4,000 Salary/Benefits - Maintenance & Operating 4,000 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - The FBI, Army Rangers and Navy Seals are already using Jacobs Ladder to improve their strength and conditioning programs. Jacobs Ladder is ideal for military, fire and police training. With the innovative design of Jacobs Ladder, stress is taken off the lower back, which enables an intense aerobic or anaerobic workout that simulates actual challenges that military, fire and policemen face everyday. The Jacobs Ladder mimics firefighters ascending and descending aerial and ground ladders therefore this would condition firefighters for those daily tasks in a safe and effective manner. Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: While being able to provide the best possible emergency services to the citizens and visitors of Milton is a top priority, it is also important to remember that our most important assets in providing that service are our firefighters. Firefighting is strenuous physical work and places considerable strain on the body. It also involves high levels of emotional stress. In order to meet the unique physical demands of firefighting and to perform firefighting in a safe manner, firefighters must be physically fit. We want our firefighters to bring the best of themselves to their jobs every day. Encouraging our firefighters to embrace fitness as a lifestyle choice pays off in numerous ways. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Improved performance during daily duties and during emergency operations. Improved results on yearly physical assessments. Reduced injuries and illnesses. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) There will be no recurring costs associated with this initiative. Notes: The Jacobs Ladder cardio machine would be placed at station 43 and all crews would have the ability to rotate and use the system. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Jacobs Ladder Cardio Machine Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 75 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 67,599 Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications 3,530 Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts 1,722 General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel 1,875 Food/Meals - Books/Periodicals - Uniforms 600 Machinery/Equipment 1,000 Furniture/Fixtures 5,000 Other Equipment 39,500 TOTAL 120,826 Salary/Benefits 67,599 Maintenance & Operating 53,227 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 70,303 73,115 76,040 79,081 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 70,303 73,115 76,040 79,081 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Capital Projects Manager Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: This is an upgrade to an existing position to be responsible for the management of capital improvement construction projects. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This position would allow the Public Works department to increase the number of capital projects in process and improve project delivery. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The fiscal impact would be associated with the increase salary and benefits costs. Notes: FY 2015 Budget 76 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 98,000 Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications 930 Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts 1,722 General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel 1,875 Food/Meals - Books/Periodicals - Uniforms 400 Machinery/Equipment 1,000 Furniture/Fixtures 3,500 Other Equipment 35,000 TOTAL 142,427 Salary/Benefits 98,000 Maintenance & Operating 44,427 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 101,920 105,997 110,237 114,646 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 101,920 105,997 110,237 114,646 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Facilities Manager Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: This new employee would be responsible for the maintenance of new and existing facilities What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: FY 2015 Budget 77 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 63,000 Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications 3,530 Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts 1,722 General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel 1,875 Food/Meals - Books/Periodicals - Uniforms 600 Machinery/Equipment 1,000 Furniture/Fixtures 5,000 Other Equipment 39,500 TOTAL 116,227 Salary/Benefits 63,000 Maintenance & Operating 53,227 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 65,520 68,141 70,866 73,701 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 65,520 68,141 70,866 73,701 Notes: Brief Description of New Program/Service or Improvement of Existing Service Level: This new employee would be responsible for the management of field crews What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION BUDGET REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Field Maintenance Supervisor Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 78 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity 80,000 Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 80,000 Salary/Benefits - Maintenance & Operating 80,000 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 4,200 4,368 4,543 4,724 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 4,200 4,368 4,543 4,724 Notes: Brief Description of New Program/Service or Improvement of Existing Service Level: Provide pedestrian street lights along Green Road to extend the existing Crabapple area lighting style to the end of the Crabapple district. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION BUDGET REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Green Road Pedestrian Lighting Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 79 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M 25,000 Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts General Supplies Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 25,000 Salary/Benefits - Maintenance & Operating 25,000 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Notes: Brief Description of New Program/Service or Improvement of Existing Service Level: The City of Milton has built a new park in Freedon Park, we will be rebuilding the community center in Crabapple and we have also worked to improve the Bethwell Community Center. The Optec contract doesn't provide the level of service that we need to properly maintain these areas. This is more than a cut the grass, edge the sidewalk and empty the trash operation. We need a landscape company that can handle the weeding and the plantings that make these areas beautiful, in addition to the other maintenance. Optec has proved this year that they cannot do this. We need a landscape contractor for a year until we are able to re-bid the entire parks services contract next year when Bell Memorial Park is completed. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) The best measurement of success will be maintaining the beauty of Freedom Park, the Bethwell Community Center and the Crabapple Community Center. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Carter has indicated that when the re-built Bell Memorial Park project comes online, the time will be appropriate to re-bid the entire Parks Maintenance agreement. This land scape work would be rolled into that contract and become part of a larger scope of work. assuming that plan, than this is a one-time initiative. Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION BUDGET REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Parks & Recreation Landscape Contracting of some City Parks Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2015 Budget 80 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 56,000 Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees 250 Education & Training - Maintenance Contracts 1,722 General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment 1,500 Furniture/Fixtures - Other Equipment - TOTAL 59,472 Salary/Benefits 56,000 Maintenance & Operating 3,472 Impact on Future Operating Budgets FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs 58,240 60,570 62,992 65,512 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 58,240 60,570 62,992 65,512 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development New Position: Planner I Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Brief Description of New Program/Service or Improvement of Existing Service Level: The Community Development Department needs the addition of a full-time Planner with one to three years of experience to assist with the processing of re-zoning, BZA, and DRB applications as well as plan review, C.O. sign-offs and document management. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) We will use a time tracking measurement in terms of processing applications and plan reviews with a goal of attaining a shorter processing time. We will also track pages scanned and file folders that are cleaned out an/or up-dated as a performance measurement for document management. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This will be a re-occurring expenditure. Provide Responsible and Responsive Government Engage in Proactive Planning ACCOUNT DESCRIPTION BUDGET REQUEST Notes: FY 2015 Budget 81 M&O Initiatives Special Revenue Funds FY 2015 Budget 82 Special Revenue Funds Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved MILTON ROUNDUP VENDOR FEE 1,034 570 - - - - EARTH DAY VENDOR FEE 1,270 1,350 1,300 500 500 - INTEREST REVENUE 67 30 40 - - - MILTON ROUNDUP SPONSOR 3,000 16,881 7,500 8,500 8,500 - EARTH DAY SPONSOR 1,750 4,500 4,000 3,500 3,500 - CONCERT SPONSOR - - 500 12,000 12,000 - MAYOR'S RUN SPONSOR - 2,250 2,000 500 500 - ARTISAN FARMER'S MARKET SPONSOR - - - 18,300 18,300 - SPRING ARTISANAL CRAFT BEER & WINE FESTIVAL - - - 35,000 35,000 - DONATIONS/BETTER WORLD BOOKS 135 - - - - - OTHER MISC REVENUE / T-SHIRT SALES 169 - - - - - OTHER MISC REVENUE / MAYOR'S RUN 2,229 1,590 1,500 450 450 - MILTON ROUNDUP FOOD SALES - 642 - - - - HOTEL/MOTEL TAX FUND 42,000 40,997 35,000 40,000 40,000 - Total Revenues 51,654 68,811 51,840 118,750 118,750 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved SALARIES & WAGES/REGULAR EMPLOYEES 18,001 - - - - - SALARIES & WAGES/OVERTIME 14 - - - - - EMPLOYEE BENEFITS / 401A (SS MATCH)675 - - - - - EMPLOYEE BENEFITS / FICA MEDICARE 380 - - - - - PROFESSIONAL FEES 20,923 25,266 29,000 50,800 50,800 - RENTAL EQUIPMENT & VEHICLES 10,069 16,817 16,100 36,150 36,150 - ADVERTISING 12,494 14,903 11,795 18,600 18,600 - PRINTING 3,129 5,835 4,400 7,950 7,950 - GENERAL SUPPLIES 7,585 4,000 2,300 6,575 6,575 - FOOD/MEALS 951 2,128 1,500 3,250 3,250 - OTHER EQUIPMENT 1,520 438 - 500 500 - Special Events Fund Total 75,742 69,388 65,095 123,825 123,825 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES (24,088) (577) (13,255) (5,075) (5,075) - BEGINNING FUND BALANCE 62,563 38,475 37,898 18,782 18,782 18,782 ENDING FUND BALANCE 38,475 37,898 24,643 13,707 13,707 18,782 Special Events Fund FY 2013 Actuals FY 2013 Actuals Expenditure Summary Revenues FY 2015 FY 2015 FY14 Amended Budget FY14 Amended Budget FY 2015 Budget 83 Special Events Fund Special Events Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES - 600 - - - - RENTAL EQUIPMENT & VEHICLES - - - - - - ADVERTISING 4,486 - - - - - PRINTING 519 679 - - - - GENERAL SUPPLIES - 109 - - - - FOOD/MEALS - - - - - - OTHER EQUIPMENT 800 - - - - - Crabapple Antique & Art Festival Total 5,804 1,388 - - - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES 10,183 14,660 14,700 7,500 7,500 - RENTAL EQUIPMENT & VEHICLES 2,508 1,143 7,500 10,000 10,000 - ADVERTISING 1,259 7,719 4,000 4,500 4,500 - PRINTING 1,262 1,794 1,500 2,000 2,000 - GENERAL SUPPLIES 5,485 559 300 1,000 1,000 - FOOD/MEALS 115 709 - 500 500 - OTHER EQUIPMENT 720 438 - - - - Crabapple Fest Total 21,531 27,023 28,000 25,500 25,500 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES - - - - - - RENTAL EQUIPMENT & VEHICLES - - - - - - ADVERTISING 356 412 830 2,000 2,000 - PRINTING - - - - - - GENERAL SUPPLIES - - - - - - FOOD/MEALS - - - - - - OTHER EQUIPMENT - - - - - - Veteran's Day Total 356 412 830 2,000 2,000 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES 700 1,007 1,000 700 700 - RENTAL EQUIPMENT & VEHICLES 2,094 2,205 2,225 2,225 2,225 - ADVERTISING 757 613 800 800 800 - PRINTING 336 - 150 - - - GENERAL SUPPLIES 18 - - - - - FOOD/MEALS - - - - - - OTHER EQUIPMENT - - - - - - Tree Lighting Total 3,905 3,825 4,175 3,725 3,725 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES 1,350 1,820 1,900 1,200 1,200 - RENTAL EQUIPMENT & VEHICLES - 1,025 1,100 2,500 2,500 - ADVERTISING 421 1,135 1,200 1,800 1,800 - PRINTING - - - - - - GENERAL SUPPLIES 780 1,079 500 500 500 - FOOD/MEALS - - - - - - OTHER EQUIPMENT - - - - - - Christmas in Crabapple Total 2,551 5,059 4,700 6,000 6,000 - Tree Lighting Veteran's Day Crabapple Fest (formerly Milton Roundup) Crabapple Antique & Art Festival (combined with Crabapple Fest) FY 2013 Actuals FY 2013 Actuals FY 2013 Actuals FY 2015 FY 2015 FY 2015 FY14 Amended Budget FY14 Amended Budget FY14 Amended Budget FY 2015 FY 2015 FY 2013 Actuals FY 2013 Actuals Christmas in Crabapple FY14 Amended Budget FY14 Amended Budget FY 2015 Budget 84 Special Events Fund Special Events Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES 4,156 1,424 3,500 3,500 3,500 - RENTAL EQUIPMENT & VEHICLES 1,429 2,698 1,750 1,750 1,750 - ADVERTISING 578 960 600 850 850 - PRINTING 20 1,096 500 500 500 - GENERAL SUPPLIES 1,087 1,148 500 250 250 - FOOD/MEALS 462 439 200 200 200 - OTHER EQUIPMENT - - - - - - Earth Day Total 7,731 7,764 7,050 7,050 7,050 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES 750 1,640 3,400 3,400 3,400 - RENTAL EQUIPMENT & VEHICLES 2,158 2,204 2,225 2,225 2,225 - ADVERTISING 2,248 1,908 2,200 2,200 2,200 - PRINTING 505 953 450 450 450 - GENERAL SUPPLIES 198 300 225 225 225 - FOOD/MEALS 375 218 250 250 250 - OTHER EQUIPMENT - - - - - - Memorial Day Total 6,234 7,222 8,750 8,750 8,750 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES - - - - - - RENTAL EQUIPMENT & VEHICLES - 237 250 250 250 - ADVERTISING - - - - - - PRINTING - - - - - - GENERAL SUPPLIES - 404 500 600 600 - FOOD/MEALS - 749 1,000 1,500 1,500 - OTHER EQUIPMENT - - - - - - Volunteer Appreciation Total - 1,390 1,750 2,350 2,350 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES - 515 1,500 7,000 7,000 - RENTAL EQUIPMENT & VEHICLES 1,194 7,305 1,050 2,200 2,200 - ADVERTISING - 1,265 1,265 750 750 - PRINTING - 252 600 800 800 - GENERAL SUPPLIES 16 204 275 1,000 1,000 - FOOD/MEALS - - - 250 250 - OTHER EQUIPMENT - - - - - - Concerts Total 1,211 9,541 4,690 12,000 12,000 - FY 2013 Actuals FY 2015 FY 2015 FY14 Amended Budget FY 2015 Earth Day Summer Series Volunteer Appreciation Memorial Day FY 2015 FY 2013 Actuals FY 2013 Actuals FY 2013 Actuals FY14 Amended Budget FY14 Amended Budget FY14 Amended Budget FY 2015 Budget 85 Special Events Fund Special Events Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES 3,784 2,944 3,000 500 500 - RENTAL EQUIPMENT & VEHICLES - - - - - - ADVERTISING 1,279 892 900 900 900 - PRINTING 488 1,062 1,200 1,200 1,200 - GENERAL SUPPLIES - - - - - - FOOD/MEALS - 13 50 50 50 - OTHER EQUIPMENT - - - 500 500 - Mayor's Run Total 5,551 4,911 5,150 3,150 3,150 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved SALARIES & WAGES/REGULAR EMPLOYEES 18,001 - - - - - SALARIES & WAGES/OVERTIME 14 - - - - - EMPLOYEE BENEFITS / 401A (SS MATCH)675 - - - - - EMPLOYEE BENEFITS / FICA MEDICARE 380 - - - - - UNEMPLOYMENT INSURANCE - - - - - - WORKER'S COMPENSATION - - - - - - PROFESSIONAL FEES - 656 - - - - RENTAL EQUIPMENT & VEHICLES 687 - - - - - COMMUNICATIONS (air card)- - - - - - ADVERTISING 1,110 - - - - - PRINTING - - - - - - GENERAL SUPPLIES - 198 - - - - FOOD/MEALS - - - - - - OTHER EQUIPMENT - - - - - - Other Events Total 20,867 854 - - - - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES 15,000 15,000 - RENTAL EQUIPMENT & VEHICLES - - - ADVERTISING 1,800 1,800 - PRINTING - - - GENERAL SUPPLIES 1,500 1,500 - FOOD/MEALS - - - OTHER EQUIPMENT - - - Farmer's Market Total 18,300 18,300 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved PROFESSIONAL FEES 12,000 12,000 - RENTAL EQUIPMENT & VEHICLES 15,000 15,000 - ADVERTISING 3,000 3,000 - PRINTING 3,000 3,000 - GENERAL SUPPLIES 1,500 1,500 - FOOD/MEALS 500 500 - OTHER EQUIPMENT - - - Farmer's Market Total 35,000 35,000 - FY 2013 Actuals FY 2015 FY14 Amended Budget Other Events Mayor's Run FY14 Amended Budget FY14 Amended Budget FY14 Amended Budget Artisan Farmer's Market FY 2013 Actuals FY 2015 Spring Artisanal Craft Beer & Wine Fest FY 2013 Actuals FY 2015 FY 2015 FY 2013 Actuals FY 2015 Budget 86 Special Events Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved CASH CONFISCATIONS/STATE FUNDS - - - - - - CASH CONFISCATIONS/US MARSHALS 16,819 - - - - - CASH CONFISCATIONS/HIDTA - 46,773 - - - - INTEREST REVENUE/STATE FUNDS 54 36 - - - - INTEREST REVENUE/FEDERAL FUNDS 22 26 - - - - REALIZED GAIN ON INV/STATE FUNDS - - - - - - Total Revenues 16,895 46,835 - - - - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved EDUCATION & TRAINING STATE FUNDS 2,906 600 1,000 4,000 4,000 - FEDERAL FUNDS 520 - 1,000 7,000 7,000 - Total: Education & Training 3,426 600 2,000 11,000 11,000 - MAINTENANCE CONTRACTS STATE FUNDS 1,746 - - 1,000 1,000 - FEDERAL FUNDS - - - 5,000 5,000 - Total: Maintenance Contracts 1,746 - - 6,000 6,000 - GENERAL SUPPLIES STATE FUNDS 2,592 148 3,000 3,000 3,000 - FEDERAL FUNDS - - 3,000 3,000 3,000 - Total: General Supplies 2,592 148 6,000 6,000 6,000 - OTHER EQUIPMENT STATE FUNDS 700 9,577 5,000 5,000 5,000 - FEDERAL FUNDS 2,128 - 5,000 5,000 5,000 - Total: Other Equipment 2,828 9,577 10,000 10,000 10,000 - CAMERAS STATE FUNDS 6,493 86 - - - - Total: Cameras 6,493 86 - - - - Total Expenditures 17,085 10,411 18,000 33,000 33,000 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES (STATE FUNDS)(14,383) (10,375) (9,000) (13,000) (13,000) - BEGINNING FUND BALANCE (STATE FUNDS)84,991 70,608 60,233 56,229 56,229 56,229 ENDING FUND BALANCE (STATE FUNDS)70,608 60,233 51,233 43,229 43,229 56,229 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (FEDERAL FUNDS)14,194 46,799 (9,000) (20,000) (20,000) - BEGINNING FUND BALANCE (FEDERAL FUNDS)4,278 18,472 65,271 76,803 76,803 76,803 ENDING FUND BALANCE (FEDERAL FUNDS)18,472 65,271 56,271 56,803 56,803 76,803 FY 2013 Actuals FY 2013 Actuals Expenditures Confiscated Assets Fund Revenues FY 2015 FY 2015 FY14 Amended Budget FY14 Amended Budget FY 2015 Budget 87 Confiscated Assets Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved E-911 CHARGES 818,459 865,864 800,000 800,000 800,000 - INTEREST REVENUE 763 507 200 175 175 - Total Revenue 819,222 866,371 800,200 800,175 800,175 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved COMMUNICATIONS 19,924 17,171 21,000 21,000 21,000 - MAINTENANCE CONTRACTS 613,420 871,105 1,096,262 800,000 800,000 - TO CAPITAL PROJECTS FUND - - - 400,000 400,000 - Total Expenditures 633,344 888,275 1,117,262 1,221,000 1,221,000 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES 185,878 (21,905) (317,062) (420,825) (420,825) - BEGINNING FUND BALANCE 604,821 790,699 768,794 481,730 481,730 481,730 ENDING FUND BALANCE 790,699 768,794 451,732 60,905 60,905 481,730 FY 2013 Actuals FY 2013 Actuals Expenditures Revenues E-911 Fund FY 2015 FY 2015 FY14 Amended Budget FY14 Amended Budget FY 2015 Budget 88 E-911 Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved HOTEL/MOTEL EXCISE TAX 54,688 60,997 55,000 60,000 60,000 - Total Revenue 54,688 60,997 55,000 60,000 60,000 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved OPERATING TRANSFER OUT TO GENERAL FUND 12,688 20,000 20,000 20,000 20,000 - OPERATING TRANSFER OUT TO SPECIAL EVENTS FUND 42,000 40,997 35,000 40,000 40,000 - Total Expenditures 54,688 60,997 55,000 60,000 60,000 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - - - - BEGINNING FUND BALANCE - - - - - - ENDING FUND BALANCE - - - - - - FY 2013 Actuals FY 2013 Actuals Expenditures Revenues Hotel/Motel Tax Fund FY 2015 FY 2015 FY14 Amended Budget FY14 Amended Budget FY 2015 Budget 89 Hotel/Motel Tax Fund Capital Improvement Program FY 2015 Budget 90 Capital Improvement Program Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved INFRASTRUCTURE MAINTENANCE FEES 66,445 77,180 65,000 70,000 70,000 - SIDEWALK REPLACEMENT - - - - - - CRABAPPLE PAVING FUND 10,500 4,200 - - - - TRAFFIC CALMING - 5,800 - - - - TREE RECOMPENSE 3,500 20,600 - - - - LANDFILL USE FEES 84,573 92,727 80,000 90,000 90,000 - HYA FEES 7,363 - - - - - INTEREST REVENUE 7,763 2,867 3,000 1,700 1,700 - INSURANCE PROCEEDS/PUBLIC SAFETY - 10,154 - - - - OTHER MISC REV/ATLANTA HIDTA STIPEND 1,500 - - - - - OPERATING TRANSFER IN FROM GENERAL FUND 4,577,670 6,075,090 4,915,793 6,400,458 3,922,360 - OPERATING TRANSFER IN FROM CAPITAL GRANT FUND 90,000 - - - - - OPERATING TRANSFER IN FROM E-911 FUND - - - 400,000 400,000 PROCEEDS OF SALE OF ASSETS - 13,414 - - - - Total Revenue 4,849,314 6,302,032 5,063,793 6,962,158 4,484,060 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Mayor & Council LAND ACQUISITION - - - - - - LAND CONSERVATIONS - - - 300,000 300,000 BUILDINGS/FUTURE CITY FACILITIES 330,584 42,102 36,070 (9,121) (9,121) - Mayor & Council Total 330,584 42,102 36,070 290,879 290,879 - General Admin VEHICLES / REPLACEMENT RESERVE - - 50,000 - - - General Admin Total - - 50,000 - - - Information Technology PROFESSIONAL FEES - - COMPUTER REFRESH 49,266 - - - - - Information Technology Total 49,266 - - - - - Police PUBLIC SAFETY COMMUNICATIONS 1,830 35,908 2,162,262 (100,000) (100,000) - VEHICLES / REPLACEMENT RESERVE 276,468 232,517 402,626 150,000 150,000 - COMPUTER / SOFTWARE - - - - - - AUTOMATED LICENSE PLATE READERS - - 39,917 - - - Police Total 278,298 268,425 2,604,805 50,000 50,000 - Fire STATION 43 PARKING LOT REPAIR 24,094 25,938 50,974 30,000 30,000 - VEHICLE REPLACEMENT RESERVE 35,586 54,501 1,128,566 500,000 500,000 - ADVANCED LIFE SUPPORT EQUIP 2,032 - - - - - AED UNITS 32,914 2,648 16,430 29,788 29,788 - MASS NOTIFICATION SIRENS - - 300,000 - - - SCBA CASCADE TRAILER - - - - - - FIRE SAFETY HOUSE - - 16,000 - - - STATION 41 GENERATOR REPLACEMENT 54,000 54,000 STATION 42 ROOF REPAIR 10,000 10,000 LIVE FIRE TRAINING FACILITY 75,000 75,000 FUEL MANAGEMENT SYSTEM 33,000 33,000 Fire Total 94,626 83,087 1,511,970 731,788 731,788 - Revenues Capital Projects Fund FY 2013 Actuals FY 2013 Actuals Expenditures FY 2015 FY 2015 FY14 Amended Budget FY14 Amended Budget FY 2015 Budget 91 Capital Projects Fund Capital Projects Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Public Works CONSTRUCTION INSPECTORS - - 99,912 - - - GRAVEL ROADS MAINTENANCE 89,383 61,766 249,074 40,000 40,000 - STORMWATER MAINTENANCE 157,459 27,197 455,899 74,000 74,000 - NPDES PERMIT COMPLIANCE 67,599 51,020 414,480 (100,000) (100,000) - PAVEMENT MANAGEMENT 705,469 1,938,805 3,331,148 1,700,000 1,700,000 - PAVEMENT MGMT/CRABAPPLE PAVING FUND - - 21,000 - - - STORAGE BUILDING & YARD CONSTRUCTION 9,988 19,000 56,177 150,000 150,000 - INFRASTRUCTURE / TRAFFIC CALMING 7,410 10,156 38,234 - - - INFRASTRUCTURE / RESTRIPING 61,722 82,595 137,219 (30,000) (30,000) - CAMBRIDGE SCHOOL ZONE EQUIP - 27,500 - - - - REPLACE SCHOOL ZONE FLASHERS - 526 102,474 - - - INFRASTRUCTURE / EDGE OF PAVEMENT - - 50,000 - - - INFRASTRUCTURE / BRIDGE REPLACEMENT 569,142 283,317 261,172 150,000 150,000 - INFRASTRUCTURE / SIDEWALKS 14,353 25,102 557,770 - - - BETHANY@COGBURN RD INTERSECTION IMPROVMTS 419,628 9,327 102,664 (102,607) (102,607) - HOPEWELL/FRANCIS/COGBURN INTERSECTION 20,259 54,646 835,874 - - - HOPEWELL @ BIRMINGHAM INTERSECTION IMPROVMTS 34,913 54,705 720,383 675,000 675,000 - INTERSECTION/HOPEWELL @ BETHANY BND/BETHANY WAY - 42,917 132,083 120,000 120,000 - INTERSECTION/FREEMANVILLE @ PROVIDENCE & B'HAM - - 75,000 75,000 75,000 - VEHICLES / NEW VEHICLES - - 40,678 10,000 10,000 - TRANSPORTATION MASTER PLAN UPDATE - - - 225,000 225,000 - MCGINNIS FERRY INTERCHANGE - - - 50,000 50,000 - ASSET MANAGEMENT SOFTWARE - - - 60,000 60,000 - INFRASTRUCTURE/CRABAPPLE NE CONNECTOR - - - 50,000 50,000 - INTERSECTION/WEBB RD TURN LANES - - - 185,000 185,000 - GREEN RD PEDESTRIAN LIGHTING - - - 80,000 80,000 - Public Works Total 2,157,325 2,688,579 7,681,241 3,411,393 3,411,393 - Parks & Recreation PROF FEEES/PARKS & REC 15 YEAR COMP PLAN 430 - 24,570 (24,570) (24,570) - PROF FEES/SIGN PROGRAM - 1,795 13,205 (5,605) (5,605) - PROF FEES/B'HAM PARK MASTER PLAN 24,963 - - - - - FACILITY R&M/BETHWELL HOUSE RENOVATIONS 4,200 - - - - - RENTAL LAND & BUILDINGS/FCBOE LEASE 214,580 - - - - - SITES / PARK LAND ACQUISTION 379,473 950,350 - - - - SITE IMPROVEMENT/CRABAPPLE CROSSING PARTNERSHIP 153,373 26,979 - - - - HOPEWELL HOUSE RENOVATIONS - 31,850 627,150 97,400 97,400 - PARK & TRAIL EXPANSION 3,360 87,353 1,081,365 (701,041) (701,041) - TRAIL PLAN UPDATE 15,000 - - - - - INFRASTRUCTURE / BELL PARK 10,769 - - - - - BROADWELL PARK PAVILION - - - 530,000 530,000 - NORTHWESTERN MIDDLE IGA FIELDS - - - 25,000 25,000 UTILITY VEHICLE - - - 17,000 17,000 PROVIDENCE PARK - - - 61,816 61,816 Parks & Recreation Total 806,149 1,098,328 1,746,290 - - - FY14 Amended Budget FY 2013 Actuals Expenditures FY 2015 FY 2015 Budget 92 Capital Projects Fund Capital Projects Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Community Development PROF FEES/HWY 9 MASTER PLAN - - PROF FEES/TDR FEASIBILITY STUDY 29,389 11,180 9,083 - - - ARCHITECTURAL CODE 33,466 1,081 - - - - FORM BASED CODE/TDR ORDINANCE 580 25,370 2,850 - - - GATEWAY SIGNAGE & HISTORIC MARKERS - - 67,810 - - - SITE IMPROVEMENT/TREE RECOMPENSE - 2,075 34,205 - - - Community Development Total 63,436 39,705 113,948 - - - Unallocated CONTINGENCY - - 125,216 - - - Unallocated Total - - 125,216 - - - Total Expenditures 3,779,684 4,220,227 13,819,540 4,484,060 4,484,060 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES 1,069,630 2,081,805 (8,755,747) 2,478,098 - - BEGINNING FUND BALANCE 5,809,267 6,878,897 8,960,703 204,956 204,956 204,956 ENDING FUND BALANCE 6,878,897 8,960,703 204,956 2,683,054 204,956 204,956 FY 2013 Actuals Expenditures FY14 Amended Budget FY 2015 FY 2015 Budget 93 Capital Projects Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved FED GOV GRANT/CAPITAL/IND/GDOT CRABAPPLE STREETSCAPE - - 500,000 - - - FED GOV GRANT/CAPITAL/IND/GDOT TAP (BIG CREEK)- - 200,000 - - - STATE GOV GRANT/LMIG FUNDS - 455,372 275,873 - - - STATE GOV GRANT/GDOT HPP FUNDS 135,418 296,269 7,262,878 (1,688,464) (1,688,464) - STATE GOV GRANT/LCI FUNDS 100,000 - - - - - STATE GOV GRANT/GA URBAN FORESTRY GRANT - 20,000 - - - - STATE GOV GRANT/MARTA GRANT 143,971 - 177,355 - - - STATE GOV GRANT/SR 9 @ BETHANY BND - - 60,000 - - - STATE GOV GRANT/GDOT LANDSCAPE - - 4,062 - - - LOCL GOV GRANT/ALPHARETTA & NORTH FULTON CID - - 30,000 - - - INTEREST REVENUE 1,840 989 800 - - - OPERATING TRANSFER IN FROM GENERAL FUND 727,128 529,291 20,000 600,180 600,180 - Total Revenue 1,112,366 1,301,921 8,530,968 (1,088,284) (1,088,284) - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved Public Works STORMWATER MAINTENANCE 4,008 - - - - - PAVEMENT MANAGEMENT - 206,561 275,873 - - - INFRASTRUCTURE / BHAM @ PROVIDENCE 56,391 1,201,768 3,133,300 - - - INFRASTRUCTURE/ARNOLDMILL@NEW PROVIDENCE 63,440 377,703 1,937,791 (1,937,791) (1,937,791) - INFRASTRUCTURE/CRABAPPLE @ B'HAM 155,915 136,465 2,576,664 736,990 736,990 - INFRASTRUCTURE/MARTA 132,197 9,650 167,705 - - - INFRASTRUCTURE/CRABAPPLE STREETSCAPE - - 625,000 128,500 128,500 - INFRASTRUCTURE/DEERFIELD@MORRIS - 183,098 166,902 (15,983) (15,983) - INFRASTRUCTURE/SR 9@BETHANY BEND - - 75,000 - - - INFRASTRUCTURE/TRAIL CONN TO BIG CREEK GREENWAY - - 250,000 - - - Public Works Total 411,952 2,115,245 9,208,235 (1,088,284) (1,088,284) - Community Development PROFESSIONAL FEES/LIVEABLE CENTERS INITIATIVE 114,000 - - - - - PROFESSIONAL FEES/GA URBAN FORESTRY GRANT 25,000 - - - - - BRANDING & SIGNAGE - - 7,190 - - - Community Development Total 139,000 - 7,190 - - - Other Financing Uses OPERATING TRANSFER OUT TO GENERAL FUND - - 20,000 - - - Other Financing Uses Total - - 20,000 - - - Expenditures Total 550,952 2,115,245 9,235,425 (1,088,284) (1,088,284) - TOTAL REVENUES OVER/(UNDER) EXPENDITURES 561,414 (813,323) (704,457) - - - BEGINNING FUND BALANCE 956,996 1,518,410 705,086 629 629 629 ENDING FUND BALANCE 1,518,410 705,086 629 629 629 629 FY 2013 Actuals FY 2013 Actuals Expenditures Revenues Capital Grant Fund FY 2015 FY 2015 FY14 Amended Budget FY14 Amended Budget FY 2015 Budget 94 Capital Grant Fund Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved DONATION/HOPEWELL YOUTH ASSOCIATION - - - 100,000 100,000 - OPERATING TRANSFER IN FROM GENERAL FUND - - 3,330,651 1,979,879 1,979,879 - REVENUE BOND PROCEEDS - - 9,600,000 - - - Total Revenue - - 12,930,651 2,079,879 2,079,879 - Account Name FY 2012 Actuals Budget Requests City Manager Approved Council Approved General Government Buildings CITY HALL - - 2,934,382 1,144,879 1,144,879 - PUBLIC SAFETY COMPLEX - - - - - - General Government Buildings Total - - 2,934,382 1,144,879 1,144,879 - Parks & Recreation BELL MEMORIAL PARK - - 9,996,269 100,000 100,000 - Parks & Recreation Buildings Total - - 9,996,269 100,000 100,000 - Debt Service BOND PRINCIPAL - - - 535,000 535,000 - BOND INTEREST - - - 300,000 300,000 - Debt Service Total - - - 835,000 835,000 - Expenditures Total - - 12,930,651 2,079,879 2,079,879 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - - - - BEGINNING FUND BALANCE - - - - - - ENDING FUND BALANCE - - - - - - FY 2013 Actuals Capital Project Fund - Revenue Bond Revenues FY 2013 Actuals Expenditures FY 2015 FY 2015 FY14 Amended Budget FY14 Amended Budget FY 2015 Budget 95 Capital Project - Revenue Bond Fund 2015 Plan 2016 Plan 2017 Plan 2018 Plan 2019 Plan 2020 Plan 2021 Plan Mayor & Council City Hall 10,945,651 7,213,072 1,144,879 1,293,850 1,293,850 - - - - 10,945,651 - - Mayor & Council Land Conservation - - 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,100,000 - - Mayor & Council Future City Facilities - 17,121 (9,121) - - - - - - 8,000 - - General Administration Vehicle Replacement Reserve - 50,000 - 10,000 10,000 10,000 10,000 10,000 10,000 110,000 - - Police Public Safety Communications 2,100,000 2,200,000 (500,000) - - - - - - 1,700,000 400,000 - Police Vehicle Replacement Reserve - 402,626 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,452,626 - - Police Police/Court Facility 4,125,000 - - 30,000 - - 1,600,000 2,495,000 - 4,125,000 - - Fire Station 43 Parking Lot Repair 80,974 50,974 30,000 - - - - - - 80,974 - - Fire AED Units 46,218 16,430 29,788 - - - - - - 46,218 - - Fire Station 41 Generator Replacement 54,000 - 54,000 - - - - - - 54,000 - - Fire Station 42 Roof Repair 10,000 - 10,000 - - - - - - 10,000 - - Fire Live Fire Training Facility 400,000 - 75,000 325,000 - - - - - 400,000 - - Fire West Side Fire Station 2,100,000 - - - - - - - 150,000 150,000 - 1,950,000 Fire Apparatus/Vehicle Replacement - 1,128,566 500,000 350,000 350,000 400,000 450,000 450,000 450,000 4,078,566 - - Fire SCBA Replacement 280,502 - - - - 140,251 140,251 - - 280,502 - - Fire Station 42 Replacement 1,500,000 - - 150,000 1,350,000 - - - - 1,500,000 - - Fire Highway 9 Fire Station - - - - - - - - - - - - Fire Fuel Management System 33,000 - 33,000 - - - - - - 33,000 - - Public Works Traffic Calming - 38,234 - - - - - - - 38,234 - - Public Works Replace School Zone Flashers 102,474 102,474 - - - - - - - 102,474 - - Public Works Edge of Pavement Repair 50,000 50,000 - - - - - - - 50,000 - - Public Works Intersection-Hopewell/Francis/Cogburn 992,103 992,103 - - - - - - - 992,103 - - Public Works Intersection-Deerfield Pkwy @ Morris Rd 334,017 101,189 (15,983) - - - - - - 85,206 248,811 - Public Works Intersection-Bethany @ Cogburn 446,923 549,530 (102,607) - - - - - - 446,923 - - Public Works Intersection-Arnold Mill @ New Providence 657,631 562,628 (249,327) - - - - - - 313,301 344,331 (1) Public Works Intersection-Hopewell @ Birmingham 1,485,000 810,000 675,000 - - - - - - 1,485,000 - - Public Works Intersection-Crabapple @ Birmingham 5,853,464 596,474 736,990 - - - - - - 1,333,464 4,520,000 - Public Works Crabapple Streetscape 753,500 125,000 128,500 - - - - - - 253,500 500,000 - Public Works Transportation Master Plan Update 225,000 - 225,000 - - - - - - 225,000 - - Public Works McGinnis Ferry Interchange 50,000 - 50,000 - - - - - - 50,000 - - Public Works Asset Management Software 60,000 - 60,000 - - - - - - 60,000 - - Public Works Storage Building and Yard Construction 250,000 100,000 150,000 - - - - - - 250,000 - - Public Works Crabapple NE Connector Rd 2,300,000 - 50,000 - - 1,300,000 950,000 - - 2,300,000 - - Public Works Gravel Roads Maintenance - 249,074 40,000 115,000 115,000 115,000 115,000 115,000 115,000 979,074 - - Public Works Repair Major Stormwater Structures - 455,899 74,000 275,000 275,000 275,000 275,000 275,000 275,000 2,179,899 - - Public Works NPDES - 414,480 (100,000) 50,000 50,000 50,000 50,000 50,000 50,000 614,480 - - Public Works Pavement Management - 3,331,148 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 15,231,148 1,400,000 - Public Works Re-Striping Existing Roads - 137,219 (30,000) 80,000 80,000 80,000 80,000 80,000 80,000 587,219 - - Public Works Bridge Replacement Program - 261,172 150,000 300,000 300,000 300,000 300,000 300,000 300,000 2,211,172 - - Public Works Intersection-Freemanville @ Providence & B'ham 2,300,000 75,000 75,000 975,000 75,000 1,100,000 - - - 2,300,000 - - Public Works Vehicle Replacement Reserve - 40,678 10,000 10,000 10,000 10,000 10,000 10,000 10,000 110,678 - - Public Works Intersection-SR9 @ Bethany Bend 225,000 15,000 - 150,000 - - - - - 165,000 60,000 - Public Works Intersection-Webb Rd Turn Lanes 185,000 - 185,000 - - - - - - 185,000 - - Public Works Green Rd Pedestrian Lighting 80,000 - 80,000 - - - - - - 80,000 - - Public Works Intersection-Bethany @ Providence 1,460,000 - - 60,000 - - - - - 60,000 - 1,400,000 Public Works Construction Inspectors - 99,912 - 42,458 43,732 45,044 46,395 47,787 49,221 374,549 - - Public Works Sidewalk Construction & Repair - 557,770 - 100,000 100,000 100,000 100,000 100,000 100,000 1,157,770 - - Public Works Intersection-Hopewell @ Bethany Bnd/Bethany Way 295,000 175,000 120,000 - - - - - - 295,000 - - Public Works Trail Connection to Big Creek Greenway 1,150,000 20,000 - - 300,000 300,000 300,000 - - 920,000 230,000 - Public Works Intersection-Hopewell @ Hamby 1,175,000 - - - - - - 75,000 1,100,000 1,175,000 - - Public Works Intersection-Hopewell @ Thompson 1,175,000 - - - - - - - 400,000 400,000 - 775,000 Public Works Crabapple SE Connector - - - - - - - - 150,000 150,000 - - Public Works Crabapple Parking Deck - - - - - - - - - - - - Parks & Recreation Bell Memorial Park 10,294,800 583,532 - - - - - - - 583,532 9,711,268 - Parks & Recreation 15 Year Comprehensive Plan 430 25,000 (24,570) - - - - - - 430 - - Parks & Recreation Sign Program 9,395 15,000 (5,605) - - - - - - 9,395 - - Parks & Recreation Hopewell House Renovations 756,400 659,000 97,400 - - - - - - 756,400 - - Parks & Recreation Park & Trail Expansion - 701,041 (701,041) - - - - - - - - - Parks & Recreation Broadwell Park Pavilion 530,000 - 530,000 - - - - - - 530,000 - - Parks & Recreation Northwestern Middle IGA Fields 25,000 - 25,000 - - - - - - 25,000 - - Parks & Recreation Utility Vehicle for Bell Memorial Park 17,000 - 17,000 - - - - - - 17,000 - - Parks & Recreation Providence Park 1,400,016 4,200 61,816 - - - - 500,000 834,000 1,400,016 - - Parks & Recreation Chadwick Landfill 350,000 - - - - 100,000 - - 250,000 350,000 - - Parks & Recreation Birmingham Park - - - - - - - - - - - - Community Development Form Based Code/TDR Ordinance 27,000 27,000 - - - - - - - 27,000 - - Community Development Tree Recompense - - - - - - - - - - 109,205 - Community Development Gateway Signage & Historic Markers 143,000 70,938 - 33,000 35,000 - - - - 138,938 4,062 - Total 56,833,498 23,024,484 5,829,119 6,499,308 6,537,582 6,475,295 6,576,646 6,657,787 6,473,221 68,073,442 17,527,677 4,124,999 Capital Project Name 2015 - 2021 Capital Improvement Plan Funding Source: Operating Budget Planned Funding Requests Unfunded Amount Other Funding Source 2015 - 2021 Funding from Operating Budget Previously Allocated Estimated Total CostDepartment FY 2015 Budget 96 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 200,000 Construction 9,800,000 Expended Through FY 14 945,650 Land Acquisition 945,651 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:10,945,651 Rollover at FYE 14 6,267,422 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 7,213,072 1,144,879 1,293,850 1,293,850 - - - - 10,945,651 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:7,213,072 1,144,879 1,293,850 1,293,850 - - - - 10,945,651 - - 162,000 - - 162,000 Insert picture Future Location of City Hall - Crabapple Area IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of general building maintenance, utilities, janitorial services and grounds maintenance. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: In 2014, the City acquired approximately two acres in the heart of Crabapple for the future site of City Hall. The vision is to create a vibrant downtown for Milton in this area. Planning and design work for the building has already begun. The anticipated completion will be in the spring of 2017. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:City Hall $10,945,651 2017 Mayor & Council FY 2015 Budget 97 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,100,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,100,000 - - - - - - Total: Insert picture Milton Landscape IMPACT ON OPERATING BUDGET: This project should have no impact on the operating budget as the transaction once complete is intended to be held by a land trust and no further action should be required by Milton staff or by using Milton resources. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Open Space Preservation PROJECT DESCRIPTION and/or JUSTIFICATION: The City of Milton invested in a Conservation Plan and it was recently delivered with several recommendations. One of the themes is that Milton should attempt to protect an equal number of acres each year as is developed. While we are still in the process of determining which of many land conservation options will be used, this funding is designed to be a first a step toward our initial conservation transactions. The actual program design is being constructed. This funding will allow us to move beyond the planning phase and into an actual conservation project(s). FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Protect and Preserve Open Space PROJECT NAME:Land Conservation $300,000 2030 Mayor & Council FY 2015 Budget 98 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 17,121 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 17,121 (9,121) - - - - - - 8,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:17,121 (9,121) - - - - - - 8,000 - - - - - - IMPACT ON OPERATING BUDGET: No impact.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: This project was initially created as a placeholder or reserve fund until individual projects were identified. Throughout the process of developing this capital improvement program, all projects for possible future city facilities have been identified. The remaining budget balance in this account will be transferred to other projects once all contracts for current work are completely invoiced. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Future City Facilities $0 N/A Mayor & Council FY 2015 Budget 99 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 50,000 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 50,000 - 10,000 10,000 10,000 10,000 10,000 10,000 110,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:50,000 - 10,000 10,000 10,000 10,000 10,000 10,000 110,000 - - 500 - - 500 IMPACT ON OPERATING BUDGET: The impact will involve general vehicle maintenace and gasoline Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for standard replacement of vehicles other than Police, Fire and Public Works FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Admin) $0 N/A General Administration FY 2015 Budget 100 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction 2,050,000 Expended Through FY 14 55,638 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:2,100,000 Rollover at FYE 14 2,144,362 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 2,200,000 (500,000) - - - - - - 1,700,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other-E911 Fund - 400,000 - - - - - - 400,000 Funding Source Total:2,200,000 (100,000) - - - - - - 2,100,000 - - - - - - Insert picture Communication Towers (Stock Image) IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: This will cover the city's share of costs associated with the North Fulton Radio System Authority's implementation of a communications system for four cities in North Fulton. This system will be used by fire and police. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Public Safety Communications $2,100,000 2015 Police FY 2015 Budget 101 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 235,247 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 167,379 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 402,626 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,452,626 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:402,626 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,452,626 - - - - - - Insert picture Police Vehicle IMPACT ON OPERATING BUDGET: The maintenance and gasoline is currently covered in the budget. No additional impact.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning PROJECT DESCRIPTION and/or JUSTIFICATION: This will cover costs of replacement vehicles in the police department. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Police) $0 N/A Police FY 2015 Budget 102 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 30,000 Construction 4,095,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:4,125,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - 30,000 - - 1,600,000 2,495,000 - 4,125,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - 30,000 - - 1,600,000 2,495,000 - 4,125,000 - - 161,000 - - 161,000 Insert picture 3.7 Acre Site on Highway 9 Non-Recurring IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of general building maintenance, utilities, janitorial services and grounds maintenance. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: In order to vacate the currently leased City Hall space the city will need to design and build a combined police headquarters and court facility. This will be located on Highway 9 on property currently owned by the city. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount PROJECT NAME:Police/Court Facility $4,125,000 2020 Police Provide Responsible and Responsive Government FY 2015 Budget 103 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 80,974 Expended Through FY 14 330 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:80,974 Rollover at FYE 14 50,644 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 50,974 30,000 - - - - - - 80,974 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:50,974 30,000 - - - - - - 80,974 - - - - - - Insert picture Station 43 Parking Lot IMPACT ON OPERATING BUDGET: No impact expected Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is to repair damages to the existing Station 43 parking lot and sidewalks FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Station 43 Parking Lot $80,974 2015 Fire FY 2015 Budget 104 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 46,218 Total Project Cost:46,218 Rollover at FYE 14 16,430 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 16,430 29,788 - - - - - - 46,218 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:16,430 29,788 - - - - - - 46,218 - - - - - - Insert picture AED IMPACT ON OPERATING BUDGET: CPR training and supplies ( Training aides, AED batteries, replacement defibrillation pads and pocket masks) are currently budgeted in the M&O. No additional impact will be experienced. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This is an enhancement to the Heart Ready City Program already in place. This project is to allow the Fire Department to take total responsibility of all AEDs and supplies. AEDs, with adult and child defibrillation pads, including CPR pocket masks will be placed in all City owned vehicles. City owned facilities will receive AEDs, cabinets, including signage. This plan includes CPR and AED training for all City of Milton employees. City Vehicles include: Fire Administrative vehicles - 5 Police vehicles - 11 (3 CID, 3 Admin, 5 new patrol cars) Community Development - 3 Public Works - 3 FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:AED Units $46,218 2015 Fire FY 2015 Budget 105 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 54,000 Total Project Cost:54,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 54,000 - - - - - - 54,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 54,000 - - - - - - 54,000 - - - - - - Insert picture Station 41 Generator IMPACT ON OPERATING BUDGET: Generator preventive maintenance is already a planned expenditure and is covered in the current M&O budget. No additional fiscal impact is anticipated. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Replace the 36KW Emergency Generator at Fire Station 41. The current generator is 30 years old and is at the end of its serviceable life. Problems identified with the current generator include an oil leak at the head gasket, radiator replacement is recommended, and block heater failure. This generator is powered by natural gas and provides backup electrical power to the entire facility. Most importantly it maintains the dispatch radio alert systems, bay door openers, and the ability to pump both unleaded and diesel fuel during short and long term power outages. Working generators, including maintenance records, are required in the ISO rating system. This initiative covers the cost of a new generator with transfer switch as well as the labor involved with removal/installation. Estimates ranged from $26,000 - $30,000 due to the unknown cost of possibly moving the generator to the exterior of the building and associated electrical work. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Station 41 Generator Replacement $54,000 2015 Fire FY 2015 Budget 106 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 10,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:10,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 10,000 - - - - - - 10,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 10,000 - - - - - - 10,000 - - - - - - Insert picture Station 42 Interior Sky Lights IMPACT ON OPERATING BUDGET: No additional impact anticipated.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is to repair the roof on Fire Station 42, which has several leaks in the engine room and roof penetrations. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Station 42 Roof Repair $10,000 2015 Fire FY 2015 Budget 107 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 400,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:400,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 75,000 325,000 - - - - - 400,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 75,000 325,000 - - - - - 400,000 - - 500 - - 500 Insert picture Fire Training Facility IMPACT ON OPERATING BUDGET: This will have annual maintenance and operating expenses. It will save money by keeping Milton units in the City for their required training and increase our operational readiness overall. It may also contribute to a lower ISO rating. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Live fire training is the basic and most essential aspect of fire training (it is also a required element of firefighting training). This is especially true because it is a critical area that occurs rarely but is the most high-liability and extremely dangerous activity of the department. This project involves the purchase of a basic "Class A" burn building which is a training facility that involves burning pallets, hay, or some other type of natural combustible (as opposed to gas or flammable liquids). As configured in this request, it would require approximately 1 acre of land and a concrete pad. In order to achieve ISO credit for a training facility, the training facility must reside on 2 acres of land. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Live Fire Training Facility $400,000 2016 Fire FY 2015 Budget 108 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 150,000 Construction 1,950,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:2,100,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - - - - - - 150,000 150,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - - - 150,000 150,000 1,950,000 705,200 10,000 - - 715,200 Intersection of Birmingham Hwy/Providence Rd/New Providence Rd Total: IMPACT ON OPERATING BUDGET: When the fire station construction is completed, there will be additional staffing of 12 firefighters needed for operations. There will also be annual maintenance and utility costs. Revenues Other Maintenance Expenditures Personnel $2,100,000 PROJECT NAME:West Side Fire Station (Station 45) Fire Estimated Annual Impact: Provide Responsible and Responsive Government Engage in Proactive Planning With GIS mapping clearly showing the area of Highway 372 and the New Providence Rd outside the 1 1/2 and 2 1/2 road miles from Fire Stations 41 and 43 required by ISO. Community Development is showing this area as having 405 new residents in 2014. With a new City Hall building down the street, a new fire station will be needed in this area. The City has acquired approximately two acres of land in this area. Strategically positioned, fire crews will have easy access in all directions due to the round about. Future residents in this area of the City will benefit from improved response times and an improved ISO rating city-wide. Public Works has expressed interest in utilizing an area behind this proposed fire station to store materials used during snow and ice events due to it's central location in the City. Beyond 2021 PROJECT DESCRIPTION and/or JUSTIFICATION: Planned Funding RequestsPreviously Allocated Total FundingFUNDING SOURCE(S): Unfunded Amount FY 2015 Budget 109 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 8,128 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 1,120,438 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 1,128,566 500,000 350,000 350,000 400,000 450,000 450,000 450,000 4,078,566 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:1,128,566 500,000 350,000 350,000 400,000 450,000 450,000 450,000 4,078,566 - - - - - - Insert picture Engine 43 IMPACT ON OPERATING BUDGET: Preventative maintenance and annual pump testing are budgeted in the M&O budget, no addition cost is expected. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This item represents a planned replacement of the four front line engines. The original three engines/pumpers (Pierce Enforcers) were purchased in 2007. They will be approaching 10 years of service by 2017, a planned replacement plan will likely be necessary. The fourth engine purchased in 2010 will likely require replacement by 2020. Life expectancy of fire apparatus is dependent upon proper maintenance and repairs. NFPA 1911 does not recommend a specific time frame for replacement, safety and reliability is used as a determining factor for replacement. As the fleet ages, maintenance costs escalate proportionately. To date, our fleet has avoided a major breakdown and our preventative maintenance program has been effective. Major breakdowns can and do occur, resulting in costs well into the tens of thousands of dollars. It is recommended that we plan for and purchase one new engine/pumper each year beginning in 2017 as part of our 5 year capital strategy. Some older apparatus will be placed in a reserve status and/or sold. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Apparatus/Vehicle Replacement Reserve (Fire) N/A N/A Fire FY 2015 Budget 110 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 280,502 Total Project Cost:280,502 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - - - 140,251 140,251 - - 280,502 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - 140,251 140,251 - - 280,502 - - - - - - Insert picture Self Contained Breathing Apparatus IMPACT ON OPERATING BUDGET: We currently have a maintenance program in place for SCBAs. There should be no new added M&O expenses. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project involves replacement of 30 SCBAs, 62 SCBA air cylinders and 62 masks that we currently have in our inventory. Even with our aggressive maintenance program, according to NFPA, air cylinders must be taken out of service after 15 years. Replacement of SCBAs should begin in year 2020. Current pricing: $7,000 per harness, $820 per air tank and $260 per mask. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Self-Contained Breathing Apparatus (SCBA) Replacement $280,502 2020 Fire FY 2015 Budget 111 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 150,000 Construction 1,350,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,500,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - 150,000 1,350,000 - - - - 1,500,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - 150,000 1,350,000 - - - - 1,500,000 - - - - - - Insert picture Fire Station 42 (15240 Thompson Road) IMPACT ON OPERATING BUDGET: This project will result in a reduction in M&O costs because of the extreme inefficiency of this facility and costs of upkeep. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for the replacement of Fire Station 42 on Thompson Rd, which provides critical fire and EMS services to the City. It is also constructed on a piece of land with a deed noting use specifically for the location of a fire station. The current structure on this site was built in the 1970s is mainly of corrugated metal construction with a brick facade. The building is past the end of it's life span (Fulton County intended to replace it in 1992) and is in serious need of renovation/reconstruction. As currently configured, it is outside of construction standards (including ADA, National Electrical Code, and various NFPA facility-related codes), to say nothing of the environmental construction. This project anticipates building cost minus site work. Please see Fire Department's 5 Year Plan and Fire Station 42 Assessment document. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Station 42 Replacement $1,500,000 2017 Fire FY 2015 Budget 112 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - - - - - - - - - - - 3.7 Acre Site on Highway 9 IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This Fire Station will be located on Highway 9 with the Police/Court Facility. Funding for this station extends beyond the seven years covered in this CIP; however, it is listed as a project for later consideration. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Highway 9 Fire Station $0 Beyond 2021 Fire FY 2015 Budget 113 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 33,000 Total Project Cost:33,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 33,000 - - - - - - 33,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 33,000 - - - - - - 33,000 - - - - - - Insert picture Station 43 Fuel Pump IMPACT ON OPERATING BUDGET: No impact expected.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The fuel management system will replace the current one that hasn't been functional in over a year. What this system does is track the fuel usage among departments, as well as control access to the three fueling stations in the City. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Fuel Management System $33,000 2015 Fire FY 2015 Budget 114 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 38,234 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 38,234 - - - - - - - 38,234 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:38,234 - - - - - - - 38,234 - - - - - - Insert picture Neighborhood Applications of Traffic Calming Measures IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Section 48-281 (a) of the City of Milton Code of Ordinaces provides for a 50% cost sharing on the part of the city for the installation of basic traffic calming devices. This account provides those funds for potential use on qualifing projects. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Traffic Calming $0 N/A Public Works FY 2015 Budget 115 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 102,474 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:102,474 Rollover at FYE 14 102,474 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 102,474 - - - - - - - 102,474 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:102,474 - - - - - - - 102,474 - - - - - - Insert picture School Zone Flasher (stock picture) IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is to replace the school zone flashers for Crabapple Elementary-Northwestern Middle-Milton High School. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Replace School Zone Flashers $102,474 2015 Public Works FY 2015 Budget 116 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 50,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:50,000 Rollover at FYE 14 50,000 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 50,000 - - - - - - - 50,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:50,000 - - - - - - - 50,000 - - - - - - IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds would be used to repair edge of pavement failures and drop-offs along our major roads. After FY 14, this project will be rolled into Pavement Management. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Edge of Pavement Repair $50,000 N/A Public Works FY 2015 Budget 117 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 118,914 Construction 765,000 Expended Through FY 14 782,531 Land Acquisition 108,189 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:992,103 Rollover at FYE 14 209,572 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 992,103 - - - - - - - 992,103 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:992,103 - - - - - - - 992,103 - - - - - - Insert picture Hopewell Rd/Francis Rd/Cogburn Rd Intersection IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Intersection improvements at the Hopewell/Francis/Cogburn Roads intersection. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Hopewell/Francis/Cogburn Intersection Improvements $992,103 2014 Public Works FY 2015 Budget 118 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 334,017 Expended Through FY 14 334,017 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:334,017 Rollover at FYE 14 15,983 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 101,189 (15,983) - - - - - - 85,206 Debt Financing - - - - - - - - - Grant Funding 248,811 - - - - - - - 248,811 Other - - - - - - - - - Funding Source Total:350,000 (15,983) - - - - - - 334,017 - - - - - - Insert picture Deerfield Pkwy and Morris Rd Intersection IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Intersection improvements at Deerfield Parkway and Morris Road FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Deerfield Parkway at Morris Rd $334,017 2014 Public Works FY 2015 Budget 119 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 17,912 Construction 389,585 Expended Through FY 14 446,922 Land Acquisition 39,426 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:446,923 Rollover at FYE 14 102,608 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 549,530 (102,607) - - - - - - 446,923 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:549,530 (102,607) - - - - - - 446,923 - - - - - - Insert picture Bethany Bend and Cogburn Rd Intersection IMPACT ON OPERATING BUDGET: No additional impacts Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Intersection improvements at the Bethany Bend/Cogburn Road intersection associated with the construction of the new high school. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Bethany Bend @ Cogburn Rd $446,923 2014 Public Works FY 2015 Budget 120 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 231,391 Construction 237,300 Expended Through FY 14 657,632 Land Acquisition 188,940 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:657,631 Rollover at FYE 14 1,937,791 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 562,628 (249,327) - - - - - - 313,301 Debt Financing - - - - - - - - - Grant Funding 2,032,795 (1,688,464) - - - - - - 344,331 Other - - - - - - - - - Funding Source Total:2,595,423 (1,937,791) - - - - - - 657,632 (1) - - - - - Insert picture Arnold Mill Rd and New Providence Rd Intersection IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Arnold Mill SR 140 at New Providence PI #533 The Arnold Mill SR 140 at New Providence intersection improvement project is the second highest priority intersection improvement for the Public Works department. This has been documented with staff recommendations and citizen feedback from our Transportation Town Hall Meeting and Transportation survey. This intersection is an active "high priority project (HPP)" with the Georgia Department of Transportation (GDOT) and the City of Milton. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Arnold Mill @ New Providence $657,631 2013 Public Works FY 2015 Budget 121 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 314,500 Construction 1,036,844 Expended Through FY 14 156,124 Land Acquisition 133,656 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,485,000 Rollover at FYE 14 653,877 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 810,000 675,000 - - - - - - 1,485,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:810,000 675,000 - - - - - - 1,485,000 - - - - - - Insert picture Proposed Hopewell Road-Birmingham Road Intersection Improvement IMPACT ON OPERATING BUDGET: Annual impact on the O&M budget will be minimal. General landscape maintenance for the central island and an increase in striping costs every 5 years. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project will provide for the design and construction of a roundabout at the Hopewell Road - Birmingham Road intersection. This intersection was identified in the Transportation Master Plan as a priority intersection for operational improvements. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Hopewell Rd at Birmingham Rd $1,485,000 2015 Public Works FY 2015 Budget 122 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 703,464 Construction 2,400,000 Expended Through FY 14 568,122 Land Acquisition 2,750,000 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:5,853,464 Rollover at FYE 14 2,414,248 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 596,474 736,990 - - - - - - 1,333,464 Debt Financing - - - - - - - - - Grant Funding 2,385,896 2,134,104 - - - - - - 4,520,000 Other - - - - - - - - - Funding Source Total:2,982,370 2,871,094 - - - - - - 5,853,464 - - - - - - Insert picture Proposed Crabapple Road Improvements IMPACT ON OPERATING BUDGET: Annual impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project involves improving the existing intersection of SR 372/Mayfield Road/Broadwell Road by adding left turn lanes on SR 372 and Broadwell Road; improving the existing intersection of SR 372 at McFarlin Lane with a single lane roundabout; improving the existing intersection of SR 372 at Crabapple Chase Drive with a single lane roundabout. The typical section and alignment of the existing local roads from the existing intersection of McFarlin Lane and SR 372 to the end of the existing Branyan Trail will be improved to meet the current design standards. Branyan Trail will also be extended approx. 500 feet to the new roundabout located at the intersection of S 372 and Crabapple Chase Drive. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - SR 372 (Crabapple Rd-Birmingham Hwy) (FKA Mayfield at Mid Broadwell Intersection) $5,853,464 2015 Public Works FY 2015 Budget 123 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 100,000 Construction 628,500 Expended Through FY 14 63,308 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 25,000 Total Project Cost:753,500 Rollover at FYE 14 561,692 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 125,000 128,500 - - - - - - 253,500 Debt Financing - - - - - - - - - Grant Funding 500,000 - - - - - - - 500,000 Other - - - - - - - - - Funding Source Total:625,000 128,500 - - - - - - 753,500 - - - - - - Insert picture Proposed Typical Section for Mayfield Road IMPACT ON OPERATING BUDGET: The annual impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The project consists of a streetscape enhancement (approximately 1,200 linear feet) along Mayfield Raod (Project begins approximately at the intersection of SR 372/Birmingham Hwy and ends approximatly 130 linear feet east of the intersection of Charlotte Drive). Improvements include: asphalt resurfacing, curb and gutter, sidewalks and curb ramps with ADA accessibility, brick pavers, driveway aprons, storm water drainage pipes and inlets, retaining walls, pedestrian lighting, benches, trash receptacles, crosswalks, pavement markings, street trees, and sod. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Crabapple Streetscape $753,500 2015 Public Works FY 2015 Budget 124 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 225,000 Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:225,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 225,000 - - - - - - 225,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 225,000 - - - - - - 225,000 - - - - - - Insert picture Update to the City's First CTP Adopted in 2009 IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The transportation plan update will chart out a path for Milton with a recommended program of transportation projects supporting the City's vision, stakeholder and public supported input, need an purpose, and cost considerations. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Update to Transportation Master Plan $225,000 2015 Public Works FY 2015 Budget 125 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:50,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 50,000 - - - - - - 50,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 50,000 - - - - - - 50,000 - - - - - - Insert picture Proposed Interchange Concept IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This is a joint project with the Forsyth County, City of Alpharetta and the NFCID for PE documents related to the new interchange at Ga400 and McGinnis Ferry Road. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:McGinnis Ferry Interchange $50,000 Unkown at this time Public Works FY 2015 Budget 126 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 60,000 Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:60,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 60,000 - - - - - - 60,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 60,000 - - - - - - 60,000 - - 5,000 - - 5,000 IMPACT ON OPERATING BUDGET: Annual maintenance fees Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This provides for new Public Works software to handle work orders and asset management. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Asset Management Software $60,000 2015 Public Works FY 2015 Budget 127 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 250,000 Construction - Expended Through FY 14 44,523 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:250,000 Rollover at FYE 14 55,477 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 100,000 150,000 - - - - - - 250,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:100,000 150,000 - - - - - - 250,000 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Since deployment, the Fire Department has acquired several capital assets, including four fire engines, one ladder truck, one battalion vehicle, one command trailer, one air trailer, and one TLAER trailer and one TLAER truck, as well as two golf carts. Most of this equipment and all the necessary supporting items are being housed in separate fire stations. In addition, the Fire Department stores fire hose, station supplies, lawn equipment, training equipment, tires, bulky gear, EMS supplies, and numerous other items at various stations. This has created a storage problem. This item involves constructing a large steel storage building behind Fire Station 43. The vision is a three bay building 60' x 75' that would be shared with Public Works for their equipment. A master plan of the area will be performed prior to the construction of the building. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Storage Building and Public Works Yard Construction $250,000 2015 Public Works FY 2015 Budget 128 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction 2,250,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:2,300,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 50,000 - - 1,300,000 950,000 - - 2,300,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 50,000 - - 1,300,000 950,000 - - 2,300,000 - - - - - - Insert picture Crabapple NE Connector and Roundabout at Mayfield Rd and Charlotte Dr IMPACT ON OPERATING BUDGET: The impact to the budget will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Provides for the design and construction of the Crabapple northeast connector road from Charlotte Rd to SR 372 and intersection improvements at Charlotte Road and Mayfield Road as identified in the Crabapple Master Plan. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Crabapple NE Connector $2,300,000 2019 Public Works FY 2015 Budget 129 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 86,731 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 162,343 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 249,074 40,000 115,000 115,000 115,000 115,000 115,000 115,000 979,074 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:249,074 40,000 115,000 115,000 115,000 115,000 115,000 115,000 979,074 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds would be used to provide supplemental grading and maintenance activities for the 13 miles of gravel roads. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Gravel Roads Maintenance $0 N/A Public Works FY 2015 Budget 130 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 72,127 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 383,773 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 455,899 74,000 275,000 275,000 275,000 275,000 275,000 275,000 2,179,899 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:455,899 74,000 275,000 275,000 275,000 275,000 275,000 275,000 2,179,899 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds will include the scoping, design and construction of repairs associated with the city's stormwater infrastructure. It is anticipated that as the stormwater system is inspected and inventoried under the requirements of the NPDES stormwater permit that deficiencies in the system will be identified. Funding includes the design and repair to two drainage systems in Thompson Road as well as minor repairs systemwide. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Repair Major Stormwater Structures (as needed) $0 N/A Public Works FY 2015 Budget 131 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 5,630 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 408,850 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 414,480 (100,000) 50,000 50,000 50,000 50,000 50,000 50,000 614,480 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:414,480 (100,000) 50,000 50,000 50,000 50,000 50,000 50,000 614,480 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for compliance with the city's NPDES stormwater permit compliance requirements FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:NPDES Permit Compliance $0 N/A Public Works FY 2015 Budget 132 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 1,712,225 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 1,618,923 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 3,331,148 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 15,231,148 Debt Financing - - - - - - - - - Grant Funding (LMIG)- 200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,400,000 Other - - - - - - - - - Funding Source Total:3,331,148 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 16,631,148 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds are used for the annual pavement management, resurfacing/reconstruction program and to provide deep patching and edge of roadway repair for those sections of roads which have been prioritized through the pavement management program. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Pavement Management $0 N/A Public Works FY 2015 Budget 133 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 5,267 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 131,952 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 137,219 (30,000) 80,000 80,000 80,000 80,000 80,000 80,000 587,219 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:137,219 (30,000) 80,000 80,000 80,000 80,000 80,000 80,000 587,219 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Continue the proactive re-striping of roads. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Re-Striping of Existing Roads $0 N/A Public Works FY 2015 Budget 134 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 261,172 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 261,172 150,000 300,000 300,000 300,000 300,000 300,000 300,000 2,211,172 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:261,172 150,000 300,000 300,000 300,000 300,000 300,000 300,000 2,211,172 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds will be used for design and construction services related to the bridge replacement and improvement program. Bridges will be repaired and maintained in accordance with the recommendations provided in the URS and GDOT inspection reports. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Bridge Replacement Program $0 N/A Public Works FY 2015 Budget 135 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 2,225,000 Expended Through FY 14 14,610 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:2,300,000 Rollover at FYE 14 60,390 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 75,000 75,000 975,000 75,000 1,100,000 - - - 2,300,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:75,000 75,000 975,000 75,000 1,100,000 - - - 2,300,000 - - - - - - Insert picture Intersection Improvement Study Area IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Provides for intersection improvements at two locations Freemanville Road@Providence Road and Freemanville Road@Birmingham Road FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Freemanville Road@Providence Road and Freemanville Road at Birmingham Road $2,300,000 2018 Public Works FY 2015 Budget 136 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 40,678 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 40,678 10,000 10,000 10,000 10,000 10,000 10,000 10,000 110,678 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:40,678 10,000 10,000 10,000 10,000 10,000 10,000 10,000 110,678 - - - - - - IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for standard replacement of Public Works Vehicles FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Public Works) $0 N/A Public Works FY 2015 Budget 137 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 150,000 Expended Through FY 14 73,134 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:225,000 Rollover at FYE 14 1,867 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 15,000 - 150,000 - - - - - 165,000 Debt Financing - - - - - - - - - Grant Funding (STP)60,000 - - - - - - - 60,000 Other - - - - - - - - - Funding Source Total:75,000 - 150,000 - - - - - 225,000 - - - - - - Insert picture Short-Term Operational and Safety Improvements IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project developed a GDOT concept study for intersection improvements at State Route 9 and Bethany Bend. This project was identified in the LCI study and is being funded, in part, by L230 funds from ARC. The purpose of this study is to identify safety and operational problems and solutions. In anticipation of a major roadway widening effort along the SR 9 corridor, this study investigated a series of alternatives to implement in the interim to improve conditions at this intersection. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - State Route 9 @ Bethany Bend $225,000 2016 Public Works FY 2015 Budget 138 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 35,000 Construction 150,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:185,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 185,000 - - - - - - 185,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 185,000 - - - - - - 185,000 - - - - - - Insert picture Preliminary Layout Adding Turn Lanes and Pedestrian Improvements IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project was not identifed in the CTP but a recent traffic study showed an average of 26 accidents per year at this intersection with most related to turning movements. This project involves making turn lane improvements as well as some pedestrian improvements. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Webb Road Turn Lanes $185,000 2015 Public Works FY 2015 Budget 139 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 80,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:80,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 80,000 - - - - - - 80,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 80,000 - - - - - - 80,000 - - - 4,200 - 4,200 Insert picture Crabapple Pedestrian Lights IMPACT ON OPERATING BUDGET: City would be responsible for additional costs associated with providing power.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Provide pedestrian street lights along Green Road to extend the existing Crabapple area lighting style to the end of the Crabapple district. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Green Road Pedestrian Lighting $80,000 2015 Public Works FY 2015 Budget 140 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 60,000 Construction 1,400,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,460,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - 60,000 - - - - - 60,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - 60,000 - - - - - 60,000 1,400,000 - - - - - Insert picture Preliminary layout developed by Fulton County IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Bethany Road and Providence Road FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Bethany Rd at Providence Rd $1,460,000 Beyond 2021 Public Works FY 2015 Budget 141 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 21,224 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 78,688 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 99,912 - 42,458 43,732 45,044 46,395 47,787 49,221 374,549 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:99,912 - 42,458 43,732 45,044 46,395 47,787 49,221 374,549 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds for assistance in project management and construction inspection for projects in excess of $50,000. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Construction Inspectors $0 N/A Public Works FY 2015 Budget 142 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 10,755 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 547,015 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 557,770 - 100,000 100,000 100,000 100,000 100,000 100,000 1,157,770 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:557,770 - 100,000 100,000 100,000 100,000 100,000 100,000 1,157,770 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Citywide sidewalk and curb & gutter repairs. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Sidewalk Construction and Repair $0 N/A Public Works FY 2015 Budget 143 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 175,000 Construction 120,000 Expended Through FY 14 42,917 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:295,000 Rollover at FYE 14 132,083 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 175,000 120,000 - - - - - - 295,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:175,000 120,000 - - - - - - 295,000 - - - - - - Insert picture Preliminary improvement concept IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Hopewell Road @ Bethany Bend and Hopewell Road @ Bethany Way FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Hopewell Rd @ Bethany Bend and Hopewell Rd @ Bethany Way $295,000 Beyond 2021 Public Works FY 2015 Budget 144 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 250,000 Construction 900,000 Expended Through FY 14 43,451 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,150,000 Rollover at FYE 14 206,549 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 20,000 - - 300,000 300,000 300,000 - - 920,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Alpharetta, NFCID & GDOT TAP 230,000 - - - - - - - 230,000 Funding Source Total:250,000 - - 300,000 300,000 300,000 - - 1,150,000 - - - - - - Insert picture Greenway Connection Study Area IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The City of Milton has completed a local Comprehensive Transportation Plan, North Fulton Comprehensive Transportation Plan, and Livable Centers Initiative that all looked at multi-use connections in areas of the City and regional connections. Milton’s Multi-use Trail Connection to the Big Creek Greenway is a project that creates multi-use connections in the Windward Parkway Activity Center and surrounding areas between regional thoroughfare networks, schools, parks, senior centers, retail, MARTA bus routes, and greenways. Given the potential scope of this project both short and long term connections to the Big Creek Greenway will be evaluated. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Trail Connection to Big Creek Greenway $1,150,000 2019 Public Works FY 2015 Budget 145 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 1,100,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,175,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - - - - - 75,000 1,100,000 1,175,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - - 75,000 1,100,000 1,175,000 - - - - - - Insert picture Identified for Improvement in 2009 CTP IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Hopewell Road @ Hamby Rd FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Hopewell Rd @ Hamby Rd $1,175,000 2021 Public Works FY 2015 Budget 146 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 1,100,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,175,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - - - - - - 400,000 400,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - - - 400,000 400,000 775,000 - - - - - Insert picture Hopewell Rd at Thompson Rd Existing Configuration IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Hopewell Road @ Thompson Rd FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Hopewell Rd @ Thompson Rd $1,175,000 Beyond 2021 Public Works FY 2015 Budget 147 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - - - - - - 150,000 150,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - - - 150,000 150,000 (150,000) - - - - - Insert picture Southeast Connection Options IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for a new location road at either or both Marstrow Dr and Dunbrody Dr from Broadwell Rd to Mid Broadwell Rd to Charoltte Dr. Estimated costs for each option will be determined at a later date. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Crabapple SE Connector $0 Beyond 2021 Public Works FY 2015 Budget 148 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - - - - - - - - - - - IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This particular project will bring a parking deck to the Crabapple area as a part of an economic development intiative to create Milton's downtown. It is unclear at this time what estimated costs will be for construction and how it will be funded. The City will be considering funding options in FY 2015 and anticipates bringing forward a proposal to the elected officials. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Crabapple Parking Deck $0 Unknown at this time Public Works FY 2015 Budget 149 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 368,100 Construction 9,866,700 Expended Through FY 14 355,431 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 60,000 Total Project Cost:10,294,800 Rollover at FYE 14 228,101 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 583,532 - - - - - - - 583,532 Debt Financing - 9,611,268 - - - - - - 9,611,268 Grant Funding - - - - - - - - - HYA-Donation - 100,000 - - - - - - 100,000 Funding Source Total:583,532 9,711,268 - - - - - - 10,294,800 - 160,000 600,000 840,000 (10,000) 1,590,000 Insert picture Bell Memorial Park Master Plan IMPACT ON OPERATING BUDGET: Debt service payment amortized over 15 years with a 10 year call and park maintenance.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Renovation of the existing Bell Memorial Park. This project will result in the the construction of two synthetic turf rectangular multi-sport fields, four baseball fields, five new structures (a concession stand, a maintenance building, two storage sheds and a pavilion) and also a one mile walking trail around the park. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Bell Memorial Park $10,294,800 2015 Parks & Recreation FY 2015 Budget 150 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 430 Construction - Expended Through FY 14 430 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:430 Rollover at FYE 14 24,570 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 25,000 (24,570) - - - - - - 430 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:25,000 (24,570) - - - - - - 430 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact is expected Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Parks and Recreation 15-year Comprehensive Plan is needed for future Capital planning. The plan will incorporate the Assessment Plan and Pattern Book, Needs Assessment Survey Results and will clearly establish the City's approach to Parks and Recreation for the next 15 years. This plan should be updated every 5-10 years. This plan will allow for grant funding applications and bond programs. This project was completed in 2012. The remaining budget is being transferred to other park projects. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:15-Year Comprehensive Plan $430 2012 Parks & Recreation FY 2015 Budget 151 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 9,395 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 9,395 Total Project Cost:9,395 Rollover at FYE 14 5,605 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 15,000 (5,605) - - - - - - 9,395 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:15,000 (5,605) - - - - - - 9,395 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact is expected Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Update entrance signage/onsite signage for park property and include ROW directionals in vacinity of parks. This project was completed in 2014. The remaining budget is being transferred to other park projects. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Park Sign Implementation $9,395 2014 Parks & Recreation FY 2015 Budget 152 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 756,400 Expended Through FY 14 103,554 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:756,400 Rollover at FYE 14 555,446 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 659,000 97,400 - - - - - - 756,400 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:659,000 97,400 - - - - - - 756,400 - - - - - - Insert picture Hopewell House (15690 Hopewell Rd) IMPACT ON OPERATING BUDGET: The operating impact will consist of grounds and facility maintenance, as well as utilities.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The 2.5 acre site, which contains the nearly 4,000-square-foot, two-story home, dates back to at least the mid-1800s according to local historians. The City purchased the Hopewell House from foreclosure in 2011 for $250,000 in order to save the site, which is believed to be one of the oldest in North Fulton. Renovations are necessary to allow the house to function as a senior services center, a place for city-sponsored events and a facility that our citizens can utilize for special occasions. Newnan-based Headley Construction will handle all renovations to the home and site. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Hopewell House Renovations $756,400 2015 Parks & Recreation FY 2015 Budget 153 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 701,041 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 701,041 (701,041) - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:701,041 (701,041) - - - - - - - - - - - - - IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The funds in this project are being reallocated to Hopewell House Renovations, Broadwell Park Pavilion and Providence Park. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Park and Trail Expansion $0 N/A Parks & Recreation FY 2015 Budget 154 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 530,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:530,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 530,000 - - - - - - 530,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 530,000 - - - - - - 530,000 - - - - - - Insert picture Broadwell Park IMPACT ON OPERATING BUDGET: The operating impact will consist of grounds maintenance and utilities.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Demolish the Crabapple Community Building and create a pavilion and playground to be the gathering spot for events like a farmer's market, food truck days and Christmas in Crabapple. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Broadwell Park Pavilion $530,000 2015 Parks & Recreation FY 2015 Budget 155 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 25,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:25,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 25,000 - - - - - - 25,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 25,000 - - - - - - 25,000 - - - - - - Insert picture Northwestern Middle School IMPACT ON OPERATING BUDGET: The maintenance on this field is paid for by Eagle Stix Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This is to partially fund the re-development of a softball/baseball field at Northwestern Middle School into a modified field that will also have a 300' x 180' rectangular lacrosse field. This project will be mostly funded by Eagle Stix (women's) Lacrosse. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Northwestern Middle IGA Fields $25,000 2015 Parks & Recreation FY 2015 Budget 156 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 17,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:17,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - 17,000 - - - - - - 17,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 17,000 - - - - - - 17,000 - - - 250 - 250 Insert picture Utility Vehicle IMPACT ON OPERATING BUDGET: First year maintenance should be nominal as it should include a warranty. Gasoline and normal maintenance should be all that is required. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: When Bell Memorial Park is reconstructed, we will need to acquire a John Deere Model TS Traditional Gator Utility Vehicle (or equivalent) for park maintenance. This vehicle would not be purchased until the summer of 2015 as the park nears completion. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Utility Vehicle for Bell Memorial Park $17,000 2015 Parks & Recreation FY 2015 Budget 157 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 150,000 Construction 1,245,816 Expended Through FY 14 4,200 Land Acquisition 4,200 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,400,016 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 4,200 61,816 - - - - 500,000 834,000 1,400,016 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:4,200 61,816 - - - - 500,000 834,000 1,400,016 - - 100,000 - - 100,000 Insert picture Providence Park IMPACT ON OPERATING BUDGET: The maintenance of the park will be outsourced to a third-party Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Providence Park occupies 42 acres of land off Providence Rd and is currently owned by Fulton County. It has been closed to the public since 2004 to cleanup toxic waste found in the soil. The remediation of the waste is nearing completion and the City anticipates purchasing the land from the County. The funds appropriated in FY 2015 will allow the City to secure areas of the park (like the quarry) making it safe for our citizens to begin enjoying it again. The funding planned in future years will be used for master planning the site and possible enhancements. The specific enhancements will be determined by the master plan. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Providence Park $1,400,016 2021 Parks & Recreation FY 2015 Budget 158 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 100,000 Construction 250,000 Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:350,000 Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - - - 100,000 - - 250,000 350,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - 100,000 - - 250,000 350,000 - - - - - - Insert picture Chadwick Landfill IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of grounds maintenance; however, it is difficult to project estimated costs until a master plan is done of the space. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Chadwick Landfill occupies aver 126 acres of land off Arnold Mill Rd on the northwest end of the City. It is owned and operated by Waste Management and accepts non-hazardous construction and demolition debris. Within the next 3-5 years, it is expected to reach capacity and will be capped by WM. The City anticipates acquiring this land to be used as a park. A master plan will be done to determine how the space will be used. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Chadwick Landfill $350,000 2021 Parks & Recreation FY 2015 Budget 159 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 - FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - - - - - - - - - - - Insert picture Birmingham Park IMPACT ON OPERATING BUDGET: No impact projected at this time.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This 200+ acre site is on the north end of the City behind Fire Station 43 (750 Hickory Flat Rd). It is currently an undeveloped, passive park that is open to the public for activities like hiking, horseback riding, dog walking, etc. About 40 acres of land and the Fire Station are still held by Fulton County as collateral for a Certificate of Participation they obtained to construct the Station prior to the incorporation of Milton. The debt is scheduled to be paid off in 2019 at which time the land and building will be acquired by the City. A master plan of this park was performed several years ago, but will likely need to be updated as priorities have changed with the Bell Memorial Park land acquisition and re-development. It is unclear at this time what estimated costs will be for any possible development of this park. It is included in the CIP simply as a reminder that this is a future project that will need to be considered. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Birmingham Park $0 Beyond 2021 Parks & Recreation FY 2015 Budget 160 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 27,000 Total Project Cost:27,000 Rollover at FYE 14 27,000 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 27,000 - - - - - - - 27,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:27,000 - - - - - - - 27,000 - - - - - - IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Open Space Preservation Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Provide planning services to create a form-based zoning code and potential TDR Ordinance to implement the vision as stated within the Arnold Mill Corridor Study and the Rt. 9 North Area Plan. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Protect and Preserve Open Space PROJECT NAME:Form-Based Code/TDR Ordinance $27,000 2015 Community Development FY 2015 Budget 161 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 14 109,205 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Tree Recompense Fees 109,205 - - - - - - - 109,205 Funding Source Total:109,205 - - - - - - - 109,205 - - - - - - IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: To provide for an on-call contract for the purchase of trees, including installation and maintenance costs to service such trees. Said trees to be located within public spaces. These funds are generated from tree recompense fees paid by developers. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Tree Recompense Fund N/A N/A Community Development FY 2015 Budget 162 Capital Improvement Program FY 2015 - FY 2021 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 14 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 143,000 Total Project Cost:143,000 Rollover at FYE 14 75,000 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 70,938 - 33,000 35,000 - - - - 138,938 Debt Financing - - - - - - - - - Grant Funding 4,062 - - - - - - - 4,062 Other - - - - - - - - - Funding Source Total:75,000 - 33,000 35,000 - - - - 143,000 - - - - - - Insert picture Gateway Signage IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This is a request to develop a branding campaign for the City so as to allow it to design and construct the following types of signs: major gateway signs with landscaping (2); minor gateway signs with landscaping (9); historic markers (100); park entrance signs (7); and, wayfinding signs (50). The projected expenses for these signs are spread over three years. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Gateway Signage and Historic Markers $143,000 2017 Community Development FY 2015 Budget 163 Capital Improvement Program FY 2015 - FY 2021 Page 1 of 2 STATE OF GEORGIA FULTON COUNTY ORDINANCE NO. 14-09-222 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT THE FISCAL 2015 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA APPROPRIATING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, ADOPTING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. WHEREAS, the City Manager of the City of Milton has presented a proposed fiscal year 2015 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budgets is a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the fiscal year 2015 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s fiscal year 2015 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. Page 2 of 2 ADOPTED AND APPROVED this 29th day of September, 2014. CITY OF MILTON, GEORGIA By: ________________________ Joe Lockwood, Mayor _____________________________ ___________________________ Council Member Karen C. Thurman Council Member Burt Hewitt _____________________________ ____________________________ Council Member Matt Kunz Council Member Joseph Longoria _____________________________ ____________________________ Council Member Bill Lusk Council Member Rick Mohrig Attest: _______________________________ Sudie AM Gordon, City Clerk First Reading: September 8, 2014 First Public Hearing: September 8, 2014 Second Public Hearing: September 22, 2014 Ratification: September 29, 2014 (SEAL)