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Agenda Packet CC - 09/09/2015 - City Council Agenda Packet
Joe Lockwood, Mayor CITY COUNCIL Karen Thurman Matt Kunz Bill Lusk Burt Hewitt Joe Longoria Rick Mohrig CITY COUNCIL CHAMBERS City Hall, Suite 107E Wednesday, September 9, 2015 Regular Council Meeting Agenda 6:00 PM INVOCATION - Father Rob Wood, St. Aidan’s Episcopal Church, Milton, Georgia. CALL TO ORDER 1) ROLL CALL 2) PLEDGE OF ALLEGIANCE (Led by the Sons of the American Revolution) 3) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 15-233) 4) PUBLIC COMMENT MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 9, 2015 Page 2 of 4 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 5) CONSENT AGENDA 1. Approval of the August 10, 2015 Work Session Meeting Minutes. (Agenda Item No. 15-234) (Sudie Gordon, City Clerk) 2. Approval of the August 17, 2015 Regular City Council Meeting Minutes. (Agenda Item No. 15-235) (Sudie Gordon, City Clerk) 3. Approval of the August 20, 2015 Special Called Council Meeting Minutes. (Agenda Item No. 15-236) (Sudie Gordon, City Clerk) 4. Approval of a Right of Way Easement between the City of Milton and Sawnee Electric Membership Corporation for the Installation of Electrical Service at Bell Memorial Park. (Agenda Item No. 15-237) (Carter Lucas, Assistant City Manager) 5. Approval of an Addendum to the Professional Services Agreement Generally Described as City of Milton Building Plan Review and Inspection Services. (Agenda Item No. 15-238) (Chris Lagerbloom, City Manager) 6. Approval of the following Subdivision Plats: Name of Development Action Comments The Manor Enclave Final Plat Create lots 8 - 44 Northpoint Forest Final Plat Create lots 1 - 34 13132 Bethany Road Minor Subdivision Plat Create 2 lots Muirfield Park Final Plat Create lots 1 - 14 John W. Stanhope & Anne C. Stanhope Minor Subdivision Plat Create lots 1 - 3 (Agenda Item No. 15-239) (Kathleen Field, Community Development Director) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 9, 2015 Page 3 of 4 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 7. Approval of an Agreement between the City of Milton and Fun-Fare to Provide Event Services for the 2015 Crabapple Fest. (Agenda Item No. 15-240) (Courtney Spriggs, Public Outreach Coordinator) 8. Approval of an Agreement between the City of Milton and Crabapple Community Association Regarding Responsibilities and Obligations Related to Co-Hosting of the Crabapple Fest. (Agenda Item No. 15-241) (Courtney Spriggs, Public Outreach Coordinator) 6) REPORTS AND PRESENTATIONS 1. Proclamations Recognizing Constitution Week Presented to the Daughters of the American Revolution and Children of the American Revolution (Martha Stewart Bulloch Society), Daughters of the American Revolution (Chestatee River Chapter) and the Sons of the American Revolution (Piedmont Chapter). (Presented by Councilmember Bill Lusk) 7) FIRST PRESENTATION 1. Consideration of RZ15-15 – To Amend the Rural Viewshed within the Rural Milton Overlay for Single Family Type Uses. [Sec. 64-114(a)]. (Agenda Item No. 15-242) (Kathleen Field, Community Development Director) 2. Consideration of an Ordinance to Adopt Amendments to the Fiscal 2015 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 15-243) (Stacey Inglis, Assistant City Manager) 3. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2016 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 15-244) (Discussed at August 10, 2015 Work Session) (Stacey Inglis, Assistant City Manager) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 9, 2015 Page 4 of 4 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 8) PUBLIC HEARING 1. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2016 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 15-244) (Discussed at August 10, 2015 Work Session) (First Presentation at September 9, 2015 Regular Council Meeting) (Stacey Inglis, Assistant City Manager) 9) ZONING AGENDA (None) 10) UNFINISHED BUSINESS (None) 11) NEW BUSINESS 12) MAYOR AND COUNCIL REPORTS 13) STAFF REPORTS Department Updates 1. Police 2. Public Works 3. Parks and Recreation 4. Community Development 5. Economic Development 14) EXECUTIVE SESSION (if needed) 15) ADJOURNMENT (Agenda Item No. 15-245) The minutes were provided electronically .O► HOME OF' MI LT oNtt ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 1, 2015 FROM: City Manager AGENDA ITEM: Approval of a Right of Way Easement between the City of Milton and Sawnee Electric Membership Corporation for the Installation of Electrical Service at Bell Memorial Park. MEETING DATE: Wednesday, September 9, 2015 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: V APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: YES () NO CITY ATTORNEY REVIEW REQUIRED: KYES O NO APPROVAL BY CITY ATTORNEY PAPPROVED l } NOT APPROVED PLACED ON AGENDA FOR: REMARKS © YnuEM -- PHONE: 678.242.25001 FAX: 678.242.2499 Green *Certified* Twiou info@cityofmiltonga.us I www.cifyofmilfonga.us �� Community I Fthia 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 To: Honorable Mayor and City Council Members From: Carter Lucas, PE Assistant City Manager Date: Submitted on September 1, 2015 for the September 9, 2015 Regular Council Meeting Agenda Item: Approval of a Right of Way Easement between the City of Milton and Sawnee Electric Membership Corporation for the Installation of Electrical Service at Bell Memorial Park. ____________________________________________________________________________ Department Recommendation: Approval. Executive Summary: The easement between the City of Milton and Sawnee Electric Membership Corporation allows for the installation and maintenance of electrical service to the park. Funding and Fiscal Impact: Funding is not required. Alternatives: There are no alternatives. Legal Review: Jarrard & Davis, LLP – Paul Higbee, 08/25/2015 Concurrent Review: Chris Lagerbloom, City Manager Attachment(s): Easement Document R'Cord WW Return to: SAWNEF PMC 543 A -MANTA HWY. CtIMNflNG. GA. 30040 STATE OF GEORGIA COUNTY 01- _ FU LTON RIGHT OF WAY EASEMENT (commercial Development) T granted and conveyed by the undersigned ("Grantor-) to Suwnee Electric This RIGHT OF WAY EASIEM EN "n 15 .'Che terms-Graintor' and ership Cu"Cation ("Grantee"), as of this -day -ators, successors Memb y v administr "Grantee" to include each party named if more than one, each Part 's res n C354� riline, feminine and neuter gendwhere the context requires or perMits, and i the Of and assigns, and the masc agem and lessees. in consid,,ation orthe. provision -Grajitee," the term shall also include Grantee's employees, contractors' rantee. and fbr other good and valuable consideration, the receipt and sufficiencY of which is hereby of electric service by G a he grant unto Grantee the perpetual righland casetntn't to 80 in and errand acknowledged by Grantor, Grantor doe described below (-Ea$crncn1 Area") and lite property of Grantor described below (the occupy the right -of --way cmincrit area des _Property,,) for the following uses and purposes: L,mg,uct anCRUOJ�—Mcl- replace. rejocate. operate. mAintain, use, repair, alter, improve, substitute for, "I'o install, reinstall, construct, revms"cl- apparatus and facilities (separately or e above ground, surface and underground lines, Wircs, cables, aPPara extend, add and remov limitation, poles, towers, crossarms, fixtures, collectively, the "System'.) within the Easement Area, including, without lim jons and footings SUYWITC4. -�Otlr- rs. Fuel cells, pads, equipment and appliances, fouridal conduits, manholes, vaults. transforme les my be located outside the FaseMenj Area) as may now or hereafter be anchors and stub poles twhich anchors and Stub gains of electric cncrg�, data and other information, TV, cable TV, on necessary or convenient for the Vansmlss'un and distribution internet and other service and signals, and any Other demand broadcast smices and other entertainment, and co tangible or ititangibic commodity or service. i teannce , se cat sement incident and appurtenant to the In addition to the casement rights set forth above, Grantor grants a construcL"' e& ng and thereafter be reasonably necessary for the purpose of installi foregoing easement over such land abutting same as may maintaining, repairing or replacing Orantee's System. nzns a-1EAr S—SS the property (through any adjacent property of Granlar, if necessary) at any time for To enter upon the Easement Area and repairs, alterations, �d system and making necessary maintenance, rePalrS, changes, upgrades. the purpose of inspecting said lines uF 0 time as Grantee deems advisable cithancoments, expansiona, additions and substitutions in said lines and System from time t or expedient and, without limitation, for any of the purposes enumerated above, "r-wav Maintgtartre To keep and maintain the Easement Area clear, by mechanical or chemical means or otherwise, ol'all structures, trees. limbs or branches, stumps, roots, shrubbery and underground growth within the Easement Area, and to take any other action within the Easement Area as may be appropriate to ensure the efficient, safe and proper operation or maintenance of said litres and System. To cut and, in Grantee's discretion, remove or leave any tree or trees ( "danger tree(s)") outside of the .Easeneent Area which, in the opinion of Grantee or its representatives, constitutes a hazard to or may endanger the most efficient, safe and proper operation or maintenance of said lines and System. As used herein, a danger tree is a tree whose height plus five feet is equal to, or greater than, the distance from the base thereof to a point on the grouted directly beneath the nearest portion of the line or System. Reservations to Granter Grantor reserves unto Grantor the: full right to take, choose and enjoy the land embraced within the Easement Area in every manner not inconsistent with this grant of Right -of -Way Easement, including but not limited to, the specific right to construct driveways, entrance ways and sidewalks upon, over and across the easements. The rights resmed by Grantor shall be subject, however, at all threes, to the requirements of the Georgia Utility facilities Protection Act, the High Voltage Safety Act, and the: paramount right of Grantee to dig up, remove or destroy any portion of the roadways, driveways, sidewalks or entrance ways crossing such easements for the purpose of mainWning, inspecting and operating its facilities. PROVIDED HOWEVER, that Grantee shalt repair and restore any portion of such roadways, driveways, sidewalks or entrance ways so removed or destroyed after the initial installation of its faorilities . Any shrubbery, fence Dr other vegetation or structure placed within the Easement Arra shall be placed at the risk of Grantor, and Grantee shall not be responsible for damages done to any structure, shrubbery, fence or similar improvement as a result of Grantee exercising its rights provided for herein. Miseellana u Grantor warrants and represents that Grantor is vested with good title to the Property and is fully authorized to execute and deliver this Right -of -Way Easement to Grantee. Ifthe is an artificial etrtity, the undersigned individual(s) executing this Easement warrants and represents that the undersigned are duly authorized to execute this Easement on behalf of such entity. Grantor covenants and agrees that the System installed incident to this Easement by Grantee or its representatives shall be and remain the property of Grantee which shall be removable and replaceable at its option. Noneomulienee: l[ermination gfStrvive In the event that Grantor violates the terms of this Easement. Grantee shall have the right to terminate Grantee's provision of electric service to any premises served by this Easement, and Grantor agrees to indemnify and hold Grantee harmless from any and all liability arising from such tertnination(s). Right-vr=Wav Easement Area The Easement Area shall be JQJQ feet in width and shall be i 5f5_. feet on each side of the renter electrical conductor to be constructed on the 'property, the location of which is generally shown on the schematic drawing attached hereto as Exhibit -A",'13", "G" and by reference incorporated herein. OVERHEAD; UNDERGROUIN J 3PH DESCRIPTION OF PfflPFFoRTY Instructions, Fill in as many blanks as you can Subparagraph "A " alone is insufficient and must be supplemented by completion afat least one additional paragraph. attach or fill in the legal description comained in the deed to Grantrar, {r pwmibk. All that tract of land, including abutting waterways, streets, roads and highways, being in _ FUL` ON County, Georgia, more particularly described as follows: A. The property of Grantor located approximately 4 _ miles from M1Li _ located on roadistrect which has a mail in& address of _ _ 15245 BELL PARK ROAR _ MliJON �. Georgia. B. The property aeyuired by Grantor from 1=ULTON C.0 UN-rY _ ____by deed dated the 2ND clay of _ IA!tit RARY2007 , and recorded in recti Book d 1?t31 ,Page 3�9 . said county's Public Real Estate Rctxards, which deed and the record thereof are by reference incorporated herein for a more particular description of the property. C. Lot . Section Block , of the _ Subdivision, as shown by plat thereof recorded in Plat Book __ , Page , said cotinty's Public Reel Estate Records, which plat and the record thereof are by reference incorporated herein. D. The property shown on a plat thereof dated the day of _. _._ __ _ _ recorded in Plat Book , Page _e , said county's Public Real Estate Records, which plat and the record thereofare by reference incorporated herein. E. The property of Grantor bounded by landmarks and or property now or formerly owned by property owners, as follows - 1. Gene L Elude side North 2, Ion M Stovall Jr __side _ South 3, l; opgwell Road side _... Crest 4. Fiona Lodge _____.. ___side w wrNESS wliEREOE, the undersigned Grantor has set his nand and seal the year and date first above written. CORPORATION Signed, seated and delivered in the presence of' A Georgia Corporation Witness Notary Public Signed, sealed and delivered in the presence of•. w itr m 8y. President Attest: (CORPORATE SEAL) LINMITFD LIABILITY CO,'VIPANY A Georgia Limited Liability Company Title: Nota . Public PARTNERSHIP Signed, seated and delivered in the presence. of: Witness Notar)- Public A Georgia Licnited."C3eneral Partnership Authorized Gtricral Partner Signed, scaled and delivered in,0 presence o Signature ofGmtor #t :: at�Pubiic Print iJame of G at t (�tle) Signature of Grantor i'rini Name of Grantor Q (Title.) r,�Cil aa:�v¢c.tc. I 1 f � I a I I x� gh� 3 Y• gig Nil 1111 t �1g�r 1� � �9r��r�� 1 i { Jaw � 1j;1s� ����� it � ����t� 1� H lit b 01 oil it .�a1°ate ,t I 1 f Y i iI I x� gh� 3 Y• gig Nil 1111 t �1g�r 1� � �9r��r�� 1 i { Jaw � 1j;1s� ����� it � ����t� 1� H lit b 01 oil it .�a1°ate ,t I �. 4t.5 r yy� £=t LLJ Llilt' p 1 , lilt' xwee.�s texas t k[ !RI fI f w �� w• �; alk �„� — fI -}f •� I xis • � \ ! H r � tt� fl \\ • x'F�if l�l1i \ s��3 if r ��� ex\! ._..... .. r--_•_ ... _. _. ...,"�., ... -. .." it F eAJ�y l ddd d , g __.... .�,. __. ..__. ........ .,__....._..�; sx}.iris iM WHIR �— p !�x3 rig 1 11 pp i rp p J! '.' �p 1it I011 1 ml fil 114, r� ”` e tit f p `s= i i 9 y s: X11 J 1% �� , i t ., J �� ] I ikiiij I D�� ( 4 i0 atpi ►gyp �' ; 1 � � # � : (�i ■ T" i 1 ? � � 1114 lit J, lit if t lit, g!{ g{ I JI 44 Iii ] i 1€+ it 1 All �� �� �� ��� � � �rill ,,� 1111 In Ifs 0 HOME OF ' ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 1, 2015 FROM: City Manager AGENDA ITEM: Approval of an Addendum to the Professional Services Agreement Generally Described as City of Milton Building Plan Review and Inspection Services. MEETING DATE: Wednesday, September 9, 2015 Regular City Council Meeting BACKGROUND INFORMATION., (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER. WAPPROVED O NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: YES O NO CITY ATTORNEY REVIEW REQUIRED: YES () NO APPROVAL BY CITY ATTORNEY YQAPPROVED O NOT APPROVED PLACED ON AGENDA FOR: O q 0 9 1 REMARKS . k14 © your PHONE: 678.242.25001 FAX: 67$.242.2499 Green C reified* Top eau infoCscRyofmiltonga.us I www.0yofmiltonga.us ��'I ; Community aCal-1; , 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 1...'a` To: Honorable Mayor and City Council Members From: Chris Lagerbloom, City Manager Date: Submitted on September 1, 2015 for the September 9, 2015 Regular Council Meeting Agenda Item: Approval of an Addendum to the Professional Services Agreement Generally Described as City of Milton Building Plan Review and Inspection Services. ____________________________________________________________________________ Department Recommendation: Approval. Executive Summary: The City of Milton adopted a contract with SafeBuilt Georgia, LLC after it was competitively bid in late 2010. The contract is for plan review and building inspection services. There is a cost sharing agreement in place. During the last five years, Milton has enjoyed a high level of service from SafeBuilt and has expanded and contracted the service needs based upon demand. This is one of the highly attractive components of a revenue sharing agreement. We are currently transitioning to a software solution that SafeBuilt brings with them to their client cities at no cost. It is available on a fee basis for our use if we chose to move away from SafeBuilt. We made the decision to move to it because of its ease of use and quick relevance to our current situation. This addendum would extend our contract with SafeBuilt for three years with then two one year extensions. It also contemplates the requirement that all contracts terminate each year as an operation of law. Based upon where we are with current deliverables and process, software implementation and even our own ongoing construction projects, staff recommends this addendum be approved and that we explore re-bidding these services in the next three to five years – if no reason presents itself that would require it sooner. Based upon a survey of other cities using these type services, the revenue sharing agreement Milton has in place is within market and reasonable. Page 1 of 2 Page 2 of 2 Funding and Fiscal Impact: The fiscal impact is that a portion of revenues received by Milton on a percentage basis which is driven by volume. There are no anticipated changes to this structure. Alternatives: Do not approve the contract and seek to re-bid the services now or provide them a different way. Legal Review: Ken Jarrard, City Attorney Concurrent Review: Carter Lucas, Assistant City Manager Attachment(s): Addendum CITY OF MILTON PSA ADDENDUM PAGE 2 OF 2 ADDENDUM TO Professional Services Agreement generally described as City of Milton Building Plan Review and Inspection Services (RFP 10-CD2) effective the 20th day of December, 2010 between the City of Milton, Georgia, a Georgia municipal corporation, (“City”) and Safe Built Georgia, Inc., whom as of October 01, 2014 has merged into and consolidated with SAFEbuilt Georgia, LLC (“Consultant”). Term of Agreement is hereby amended as follows: The term of this Agreement shall be from October 01, 2015 until December 31, 2015, unless terminated earlier as provided for herein. This Agreement shall automatically renew on January 01 of each year thereafter absent written notice of non-renewal provided by the City to the Consultant at least sixty (60) days prior to the termination of the then current renewal term, provided that this Agreement shall terminate absolutely and without further obligation on the party of the City on December 31 of each year, as required by O.C.G.A. § 36-60-13, as amended. Unless terminated earlier as provided for herein, this Agreement shall terminate without automatic renewal on September 30, 2018. However, this Agreement may be extended for no more than two subsequent annual periods (two annual extensions) by mutual agreement of both parties, provided such agreement complies with O.C.G.A. § 36-60-13, as amended, City purchasing policies, and the availability of funds. Title to any supplies, materials, equipment or other personal property shall remain the Consultant’s until fully paid for by the City. Original Agreement Term: December 31, 2010 through September 30, 2015 The original agreement, terms, exhibits, and Fee Structure Addendum with an effective date of August 05, 2013, shall remain in effect. IN WITNESS HEREOF, the undersigned have caused this Amendment to be executed in their respective names on the dates hereinafter enumerated. City of Milton, Georgia SAFEbuilt Georgia, LLC ______________________________ _______________________________ Signature Signature Name: ________________________ Name: Matthew Royer Title: _________________________ Title: Chief Operating Officer Date: ____/____/____ Date: ____/____/____ no TO: FROM: AGENDA ITEM: MEETING DATE: HOME OE ' MILTOt\1 F5TAMJSHED 2006 CITY COUNCIL AGENDA ITEM City Council City Manager Approval of Subdivision Plats. DATE: September 1, 2015 Wednesday, September 9, 2015 Regular City Council Meeting BACKGROUND INFORMATION. (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: VAPPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES CITY ATTORNEY REVIEW REQUIRED APPROVAL BY CITY ATTORNEY PLACED ON AGENDA FOR: REMARKS O YES O NOT APPROVED 0 NO YNO O APPROVED O NOT APPROVED 040gIS © You PHONE: 678.242.25001 FAX: 678,242,2499 Green *Cendwd 'p 100 info@cityofmilfonga.us � www.cityofmiltonga.us «'3f Community iCr � y' 13000 Deerfield Parkway. Suite 107 J Milton GA 30004 "'T" t.0`L To: Honorable Mayor and City Council Members From: Kathleen Field, Community Development Director Date: Submitted on September 1, 2015 for the September 9, 2015 Regular Council Meeting Agenda Item: Approval of Subdivision Plats ____________________________________________________________________________ Department Recommendation: To approve the subdivision related plats and revisions as stated below. Executive Summary: The Milton Subdivision Regulations require that the Mayor and City Council approve all Final Plats, final Plat Re-recording, Revisions and Minor Plats once the matter has been reviewed and certified by the Community Development Director in accordance with the Subdivision Regulations. Name of Development Action Comments The Manor Enclave Final Plat Create lots 8 - 44 Northpoint Forest Final Plat Create lots 1 - 34 13132 Bethany Road Minor Subdivision Plat Create 2 lots Muirfield Park Final Plat Create lots 1 - 14 John W. Stanhope & Anne C. Stanhope Minor Subdivision Plat Create lots 1 - 3 Plat Revision Staff Memo Page 2 of 2 Funding and Fiscal Impact: None. Alternatives: Do not approve. Legal Review: None – not required. Concurrent Review: Chris Lagerbloom, City Manager Attachment(s): None. .■ HOME OF ' 'TON*k ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: August 27, 2015 FROM: City Manager AGENDA ITEM: Approval of an Agreement between the City of Milton and Fun -Fare to Provide Event Services for the 2015 Crabapple Fest. MEETING DATE: Wednesday, September 9, 2015 Regular City Council Meeting BACKGROUND INFORMATION. (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: APPROVED CITY ATTORNEY APPROVAL REQUIRED. YES CITY ATTORNEY REVIEW REQUIRED: YES APPROVAL BY CITY ATTORNEY KAPPROVED PLACED ON AGENDA FOR: 09011 S REMARKS qyf O NOT APPROVED () NO () NO (} NOT APPROVED © �► You= - u _ PHONE 678.242.25001 FAX: 678.242.2499� Green 9 ; Certified* info@cityofmiltonga.us I www.cityofmiltonga.us a IDLIH Community 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 To: Honorable Mayor and City Council Members From: Courtney Spriggs, Public Outreach Coordinator Date: Submitted on August 26, 2015 for the September 9, 2015 Regular Council Meeting Agenda Item: Approval of an Agreement between the City of Milton and Fun-Fare to Provide Event Services for the 2015 Crabapple Fest. Department Recommendation: Approval. Executive Summary: The City of Milton and the Crabapple Community Association (CCA) will partner again this year to provide Crabapple Fest Saturday, Oct. 3, 2015 from 10 a.m. to 5 p.m. in downtown Crabapple. The more than 30,000 attendees can expect antiques and art from hundreds of juried vendors; a music and entertainment stage with local and touring acts; games, rides and activities for kids; and a variety of refreshments in the festival grounds. Fun-Fare has again provided a proposal to provide 10 quality interactive inflatable and mechanical rides (including quad bungee, bull ride and rockwall) and generators with staff assigned to each activity. The agreement also includes sponsorship recruitment, 50/50 split of sponsorship recruitment and silver sponsorship credit. Fun-Fare provides a unique combination of services, making competitive quoting difficult as their package is sole source in nature. The City of Milton contracted with Fun-Fare for the 2011 and 2012 Milton Roundup, as well as the 2013 and 2014 Crabapple Fest. Staff was satisfied with their services and welcomes their partici pation in 2015. Fun-Fare is easy to work with and provides a great experience for event attendees. Numerous metro Atlanta cities and counties utilize their services. Page 2 of 2 Funding and Fiscal Impact: Budgeted FY15 The discounted cost for rental of this package of inflatables is $8,000. To date, Fun-Fare has recruited $7,875.00 (allowing for discount on the sponsorship packages at the cost of Fun-Fare’s 50%) in sponsorship dollars, making the City of Milton’s 50/50 split $4,250.00. Therefore, the City of Milton’s current liability to Fun-Fare for the interactive inflatables and mechanicals is $3,750.00. Up to three additional sponsors are expected, which would bring the cost down even further. Alternatives: N/A Legal Review: Paul Higbee – Jarrard & Davis (8/10/2012 Template) Concurrent Review: Chris Lagerbloom Attachment(s): Professional Services Agreement between the City of Milton and Fun-Fare for the 2015 Crabapple Fest Agreement 2015 Crabapple Fest Saturday, October 3, 2015 Fun-Fare activities: Fun-Fare will provide up to 10 quality interactive inflatable and mechanical rides: o Quad Euro Bungee o Mechanical Bull o Rockwall o Cars Obstacle Course o Madagascar 5 in 1 Bounce Slide Combo o 40’ Obstacle Course o Arctic Plunge Slide o Fire Truck o Maze Slide/Obstacle Combo o 24’ Dual Extreme Slide Regular price for this would be $13,025.00 plus $150.00 delivery and $500.00 generator. Fun-Fare will discount to a package price of $8,000.00. Fun-Fare will provide employees to staff each item; the items will be free of charge to the general public. Fun-Fare will recruit and split any revenue generated via sell of sponsorship 50/50 with the City of Milton. Fun-Fare will provide any size tent, table, and chairs needed to activate the sponsorship at no cost to the City. Fun-Fare reserves the right to discount sponsorships up to 20% if offered in a package deal with other Fun-Fare shows. Delivered and set-up by 10:00 AM to 5:00 PM; break down/pick-up. Fun-Fare will provide power necessary to facilitate interactive activities. AGREED & ACCEPTED: FUN-FARE CITY OF MILTON by: Bill Watson Date Authorized Agent Date Fun-Fare City of Milton Print Name Fun-Fare ~ P.O. Box 777 ~ Kennesaw, GA 30156 HOME OF ' ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 2, 2015 FROM: City Manager AGENDA ITEM: Approval of an Agreement between the City of Milton and Crabapple Community Association Regarding Responsibilities and Obligations Related to Co -Hosting of the Crabapple Fest. MEETING DATE: Wednesday, September 9, 2015 Regular City Council Meeting BACKGROUND INFORMATION.- (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: YES () NO CITY ATTORNEY REVIEW REQUIRED:/ YES O NO APPROVAL BY CITY ATTORNEY XAPPROVED O NOT APPROVED PLACED ON AGENDA FOR: O q 01 15 - REMARKS Green v *Cern N1; PHONE: 678.242,25001 FAX: 678.242.2499 0i cirgnf t�'lLn.lrlCommunity Ethics y� infoftityofmiltonga.us I www.cityofmiitonga.us 13000 Deerfield Porkwoy, Suite 107 1 Witon GA 30004 ,r To: Honorable Mayor and City Council Members From: Courtney Spriggs, Public Outreach Coordinator Date: Submitted on September 1, 2015 for the September 9, 2015 Regular Council Meeting Agenda Item: Approval of an Agreement between the City of Milton and Crabapple Community Association Regarding Responsibilities and Obligations Related to Co-Hosting of the Crabapple Fest. ______________________________________________________________________________ Department Recommendation: Approval. Executive Summary: The City of Milton and non-profit Crabapple Community Association (hereinafter referred to as CCA) have entered into a partnership for the third annual Crabapple Fest. The impetus of this partnership is the CCA’s need for professional help in regards to logistics, advertising, and public safety and the City of Milton’s benefit of community partnership and vendor assistance. We saw great success with the agreement and partnership for the 2013 and 2014 Crabapple Fests. Both parties wish to continue the yearly destination festival in the heart of historic downtown Crabapple to compliment the vision of “Downtown Milton” as the city grows. This document outlines the expectations and deliverables of that partnership, including CCA’s handling of vendors, Milton’s handling of children’s activities and sponsors, and shared responsibilities of volunteerism. Additionally, it should be disclosed that a member of the Planning Commission, Peyton Jamison, is currently serving as the president of CCA. This could present a potential conflict; however, this conflict is not an issue, as Mr. Jamison is not involved in negotiation or approval of the contract by the City, nor does he receive any City funds through execution of this contract. 2 The Code provides that the City may enter into contracts involving services with a business which is the sole source for such services, and CCA is the only entity that hosts this type of festival in downtown Crabapple. Ashley Blencoe, secretary of the Crabapple Community Association, has signed the contract to avoid the appearance of impropriety. Funding and Fiscal Impact: Funding for this festival will be achieved by the existing special event fund line items for the Crabapple Fest ($21,090). This cost will be offset with sponsorships which we conservatively estimate to be in excess of $8,500. Alternatives: Denial of the contract, dissolution of the partnership. Legal Review: Paul Higbee– Jarrard & Davis (4/22/2014) Concurrent Review: Chris Lagerbloom, City Manager Attachment(s): Agreement between the City of Milton and CCA Regarding Responsibilities and Obligations Related to Co-Hosting of the Crabapple Fest. 1 AGREEMENT BETWEEN THE CITY OF MILTON AND CCA REGARDING RESPONSIBILITIES AND OBLIGATIONS RELATED TO CO-HOSTING OF THE CRABAPPLE FEST THIS AGREEMENT is effective as of this_____ day of _____________, 20___, by and between CITY OF MILTON, a political subdivision of the State of Georgia, acting by and through its governing authority, the May or and City Council for the City of Milton (“City"), and Crabapple Community Association, Inc., a Georgia corporation, ("CCA"), collectively referred to as the "Parties." WITNESSETH THAT: WHEREAS, the City and CCA desire to co-host a festival to be known as the Crabapple Fest and to specify each party’s responsibilities and obligations related thereto; and WHEREAS, the City previously hosted the Milton Round Up, a festival focusing on, among other things, Milton heritage, children’s activities, and music; and WHEREAS, the CCA previously hosted the Crossroads at Crabapple Antique and Art Festival focusing on, among other things, antique vendor sales; and WHEREAS, the City and CCA have determined that it would be mutually beneficial to share in the cost of hosting festival by combining the two previously existing festivals into one festival to be known as Crabapple Fest, as both Parties would benefit from maximum community branding, cost sharing, increased festival attendance, and enhanced benefits to community commerce; and WHEREAS, the City is authorized by Article IX, Section 2, Paragraph III of the Constitution of the State of Georgia to provide and fund recreational programs; and WHEREAS, the City will receive a substantial benefit from consolidating its efforts with those of CCA, as the City will be able to co-host a much larger festival than was previously possible with greater recreational opportunities for Milton’s citizens; and WHEREAS, the public interest will be served by this Agreement, as the City of Milton would receive a substantial benefit through CCA’s providing funding, personnel and administrative assistance in co-hosting a much larger community festival; NOW, THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein, together with other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties hereto do mutually agree as follows: I. SCOPE OF SERVICES AND TERMINATION DATE A. Project Description 2 The Parties will work cooperatively to co-host a festival in downtown Crabapple, which festival shall be known as Crabapple Fest (the “Festival”). B. Party Obligations and Responsibilities 1. City Obligations and Responsibilities The City shall be responsible for providing all labor and funding associated with the following in co-hosting the Festival: a. Logistics – The City shall be responsible for coordinating any logistics associated with closing roads and providing security for the Festival, including but not limited to closing Crabapple Road (from Itasca Walk to Broadwell Road) where the Festival will occur and providing a police presence at the Festival. b. Kids Activity Area – The City shall be responsible for organizing and running the kids activity area and shall include space sufficient for children’s activities consistent or similar to those previously provided at the Milton Round Up. c. Sponsorships – The City shall be responsible for and authorized to obtain sponsorships to fund its portion of any costs associated with co-hosting the Festival. The City shall make a good faith effort to secure as many sponsorships as possible to offset the public funds needed to be expended on the festival. Any sponsors providing one thousand five hundred dollars ($1,500) or more in sponsorship shall be allowed to have a booth at the Festival. d. Vendor Solicitation and Recruitment (Other than Antique/Art/Food Vendors Recruited by CCA) – The City will maintain a record of all participating vendors (other than antique, art and food vendors recruited by CCA) that the City recruits to participate in the Festival, which record shall include the name, address, and phone number of the vendor, any amounts payable or outstanding from such vendor, the vendor terms, the vendor class (if any), and any other vendor information deemed necessary. The City may set a fee for participation by such vendors, which fee shall not exceed one hundred dollars ($100.00) (provided that any vendor may choose to make a donation in excess of such amount and the City need not charge any vendor fee if the City so chooses). Any amounts outstanding to be collected from such vendors (other than antique, art and food vendors recruited by CCA) shall be the responsibility of the City. 3 e. Publicity and Communications – The City shall coordinate any publicity and communications associated with the Festival, including but not limited to written flyers, pamphlets and advertisements, signage, broadcast media, etc. f. Budget and Finances – The City shall set the Festival budget and keep records of all finances related to the Festival. The City shall provide a copy of any financial statements or other financial reports completed in relation to the Festival to CCA for consideration in Post-Event Evaluation/Summary/Appreciation. 2. CCA Obligations and Responsibilities CCA will be responsible for providing all labor and funding associated with the following in co-hosting the Festival: a. Vendor Solicitation and Recruitment (Antique/Art/Food Vendors Recruited by CCA) – CCA shall be responsible for soliciting and recruiting antique, art, and food vendors for the festival. CCA will maintain a record of all participating antique, art and food vendors recruited by CCA to participate in the Festival, which record shall include the name, address, and phone number of the vendor, any amounts payable or outstanding from such vendor, the vendor terms, the vendor class (if any), and any other vendor information deemed necessary. Any amounts outstanding to be collected from any antique, art and food vendors recruited by CCA shall be the responsibility of CCA. b. Vendor Management and Communications – CCA shall be responsible for managing the involvement of and communicating with any and all antique, art, and food vendors recruited by CCA; provided that any fee charged by CCA to vendors to participate in the Festival shall not exceed two hundred twenty-five dollars ($225.00) (provided that any vendor may choose to make a donation in excess of such amount). The Parties agree that any revenue collected from fees charged to antique, art and food vendors recruited by CCA shall be designated to the CCA’s fundraising account. c. Vendor Tents – CCA will require that all vendors be responsible for providing their own tents for their booths/vendor stands. d. Revenue Reporting – Once the Festival is complete, CCA will provide the City with a report specifying all revenues and/or other monies collected in relation to the Festival, including but not limited to those designated for community programs. 4 3. Joint Obligations and Responsibilities of both the City and CCA CCA will be responsible for providing all labor and funding associated with the following in co-hosting the Festival: a. Volunteer Recruitment and Coordination – The City and CCA shall work together to recruit and coordinate volunteers to plan for and staff the Festival. b. Post-Event Evaluation/Summary/Appreciation – The City and CCA shall work together to evaluate the success of the Festival once complete. 4. All Other Obligations The Parties will negotiate in good faith to equitably assign any obligations or responsibilities not specifically assigned herein, and the labor and funding associated therewith, as such obligations and responsibilities are identified. C. No Admission for Attendees. The Parties agree that there shall be no admission fee charged to members of the public who attend the Festival. D. Schedule. The Parties anticipate that the Festival will be held on Saturday, October 3, 2015. This Agreement will terminate upon completion of Post-Event Evaluation, Summary and Appreciation activities following the Festival, which the Parties expect to be completed within five (5) weeks of the Festival. II. MISCELLANEOUS A. Amendments This Agreement may be amended only upon execution of an amendment by both of the Parties hereto. B. Indemnification of the City The CCA shall bear all losses and damages directly or indirectly resulting to it and/or the City on account of CCA’s performance of this Agreement. CCA shall defend, indemnify and hold harmless the City, its officers, boards, commissions, elected and appointed officials, employees, servants, volunteers and agents (hereinafter referred to as “City Parties”) from and against any and all claims, injuries, suits, actions, judgments, damages, losses, costs, expenses 5 and liability of any kind whatsoever, including but not limited to, attorney’s fees and costs of defense, (hereinafter “Liabilities”) which may be the result of willful, negligent or tortious conduct arising out of CCA’s performance of this Agreement or operations by the CCA, any CCA contractor, anyone directly or indirectly employed by the CCA or a CCA contractor or anyone for whose acts the CCA or a CCA contractor may be liable. This indemnity obligation does not include Liabilities caused by or resulting from the sole negligence of the City or City Parties. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against the City or City Parties, by any employee or representative of the CCA, any CCA contractor, anyone directly or indirectly employed by the CCA or a CCA contractor or anyone for whose acts the CCA or a CCA contractor may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the CCA or any CCA contractor under workers’ or workmen’s compensation acts, disability benefit acts or other employee benefit acts. This obligation to indemnify, defend, and hold harmless the City and City Parties shall survive expiration or termination of this Agreement, provided that the claims are based upon or arise out of actions that occurred during the performance of this Agreement. C. Insurance The CCA shall have and maintain in full force and effect for the duration of this Agreement commercially reasonable insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of this Agreement by CCA, its agents, representatives, employees or contractors. Insurance is to be placed with insurers with an A.M. Bests' rating of no less than A:VII. The City and City Parties are to be covered as additional insureds in such policies. Further, during the term of this Agreement, each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. CCA shall furnish the City with certificates of insurance and endorsements to the policies evidencing coverage required by this Article. The certificate of insurance and endorsements shall be on a form utilized by CCA's insurer in its normal course of business and shall be received and approved by the City prior to execution of this Agreement by the City. The City reserves the right to require complete, certified copies of all required insurance policies at any time. The CCA shall provide proof that any expiring coverage has been renewed or replaced at least two (2) weeks prior to the expiration of the coverage. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. D. Employment of Unauthorized Aliens Prohibited (1) E-Verify Affidavit – Pursuant to O.C.G.A. § 13-10-91(b)(5), and as it is the City’s understanding that CCA has no employees and does not intend to hire any employees for the purpose of performance of this Agreement, CCA must provide a copy of the state issued driver’s license or state issued 6 identification card (from a state approved by Georgia’s Attorney General) of an in dividual authorized to act on behalf of CCA and a copy of the state issued driver’s license or identification card (from a state approved by Georgia’s Attorney General) of each independent contractor utilized in the satisfaction of part or all of this Agreement (provided that no vendor shall be deemed to be an employee or independent contractor of CCA or of the City, as such vendors are not required to provide any service to the CCA or the City and are simply authorized to participate as a vendor in the Festival). In the event CCA later determines that it will hire employees to satisfy or complete the physical performance of services under this Agreement, it shall first be required to comply with the affidavit requirements described in O.C.G.A. § 13-10- 91. E. Records, Reports and Audits (1) Records: (a) Records shall be established and maintained by the CCA in accordance with requirements prescribed by the City with respect to all matters covered by this Agreement. Except as otherwise authorized, such records shall be maintained for a period of three years from the date that evaluation of the Project is complete. (b) All costs shall be supported by properly executed invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. (2) Reports and Information: Upon request, the CCA shall furnish to the City any and all statements, records, reports, data and information related to matters covered by this Agreement in the form requested by the City. (3) Audits and Inspections: At any time during normal business hours and as often as the City may deem necessary, there shall be made available to the City for examination all records with respect to all matters covered by this Agreement. The CCA will permit the City to audit, examine, and make excerpts or transcripts from such records, and to audit all contracts, invoices, materials, or data relating to all matters covered by this Agreement. F. Conflicts of Interest CCA agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics. 7 G. Confidentiality CCA acknowledges that it may receive confidential information of the City and that it will protect the confidentiality of any such confidential information and will require any of its contractors and/or staff/volunteers to likewise protect such confidential information. The CCA agrees that confidential information it receives or such reports or information that CCA creates under this Agreement shall not be made available to, or discussed with, any individu al or organization, including the news media, without prior written approval of the City. The CCA shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City information whether specifically deemed confidential or not. CCA acknowledges that the City’s disclosure of documentation is governed by Georgia’s Open Record’s Act. H. Authority to Contract The CCA covenants and declares that it has obtained all necessary approvals of its board of directors or similar authority to simultaneously execute and bind CCA to the terms of this Agreement, if applicable. Ratification of the agreement by a majority of the board of commissioners shall be authority for the Chairman to execute this Agreement on behalf of the board but shall not preclude execution by the full board. I. Nondiscrimination In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, the CCA agrees that, during performance of this Agreement, CCA, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any contractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, CCA agrees to comply with all applicable implementing regulations and shall include the provisions of this Section II(I) in every contract for services contemplated under this Agreement. III. TERMINATION The City shall have the right to terminate this Agreement for convenience by providing written notice thereof at least thirty (30) calendar days in advance of the termination date. Upon termination, the CCA shall promptly discontinue all work that would incur additional liability or obligation on the City, unless the notice directs otherwise. The rights and remedies of the City and CCA provided in this Article are in addition to any other rights and remedies provided under this Agreement or at law or in equity, including but not limited to the right to terminate this Agreement for cause. IV. NO PERSONAL LIABILITY Nothing herein shall be construed as creating any individual or personal liability on the 8 part of any City Party. No City Party shall be personally liable to the CCA or any successor in interest in the event of any default or breach by the City or for any amount which may become due to the CCA or successor or on any obligation under the terms of this Agreement. Likewise, CCA’s performance of services under this Agreement shall not subject CCA’s individual employees, officers or directors to any personal liability. The Parties agree that their sole and exclusive remedy, claim, demand or suit shall be directed and/or asserted only against CCA or the City, respectively, and not against any employee, officer, director, or elected or appointed official. V. ENTIRE AGREEMENT This Agreement constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. No other agreement, statement or promise relating to the subject matter of this Agreement not contained in this Agreement shall be valid or binding. This Agreement may be modified or amended only by a written document signed by representatives of both Parties with appropriate authorization. VI. SUCCESSORS AND ASSIGNS; ASSIGNMENT This Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the respective Parties, provided that no Party may assign this Agreement without prior written approval of the other Party. VII. APPLICABLE LAW If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the rules, regulations, statutes and laws of the State of Georgia will control. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia. VIII. CAPTIONS AND SEVERABILITY The caption or headnote on articles or sections of this Agreement are intended for convenience and reference purposes only and in no way define, limit or describe the scope or intent thereof, or of this Agreement nor in any way affect this Agreement. Should any article(s) or section(s), or any part thereof, later be deemed unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed, and the remainder of this Agreement shall remain in full force and effect to the extent possible. IX. NOTICES A. Communications Relating to Day-to-Day Activities All communications relating to the day-to-day activities concerning the Project shall be exchanged between __________ for the City and ___________ for CCA. 9 B. Official Notices All other notices, requests, demands, writings, or correspondence, as required by this Agreement, shall be in writing and shall be deemed received, and shall be effect ive, when: (1) personally delivered, or (2) on the third day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Parties at the addresses given below, or at a substitute address previously furnished to the other Parties by written notice in accordance herewith: NOTICE TO THE CITY shall be sent to: City Manager City of Milton, Public Outreach Coordinator City of Milton NOTICE TO THE CCA shall be sent to: Ashley Blencoe 12220 Birmingham Hwy Milton, GA 30004 Future changes in address shall be effective only upon written notice being given by the City to CCA or by CCA to City Manager via one of the delivery methods described in this Section. XIV. WAIVER OF AGREEMENT No failure by the Parties to enforce any right or power granted under this Agreement, or to insist upon strict compliance with this Agreement, and no custom or practice of the Parties at variance with the terms and conditions of this Agreement shall constitute a general waiver of any future breach or default or affect the Parties’ right to demand exact and strict compliance with the terms and conditions of this Agreement. XV. NO THIRD PARTY RIGHTS This Agreement shall be exclusively for the benefit of the Parties and shall not provide any third parties with any remedy, claim, liability, reimbursement, cause of action or other right. XVI. SOVEREIGN IMMUNITY Nothing contained in this Agreement shall be construed to be a waiver of the City’s sovereign immunity or any individual’s qualified good faith or official immunities. XVII. FORCE MAJEURE 10 Neither the City nor CCA shall be liable for their respective non-negligent or non-willful failure to perform or shall be deemed in default with respect to the failure to perform (or cure a failure to perform) any of their respective duties or obligations under this Agreement or for any delay in such performance due to: (a) any cause beyond their respective reason able control; (b) any act of God; (c) any change in applicable governmental rules or regulations rendering the performance of any portion of this Agreement legally impossible; (d) earthquake, fire, explosion or flood; (e) strike or labor dispute, excluding strikes or labor disputes by employees and/or agents of CCA; (f) delay or failure to act by any governmental or military authority; or (g) any war, hostility, embargo, sabotage, civil disturbance, riot, insurrection or invasion. In such event, the time for performance of this Agreement shall be renegotiated in good faith between the Parties to reasonably account for such circumstances, and all other obligations shall remain intact. IN WITNESS WHEREOF the City and CCA have executed this Agreement effective as of the date the last Party executes this Agreement. [SIGNATURES ON FOLLOWING PAGE] 11 CCA: ___________________________________ By: _____________________________ Its: _____________________________ [CORPORATE SEAL] SIGNED, SEALED, AND DELIVERED in the presence of: _____________________________ Witness _____________________________ Notary Public [NOTARY SEAL] My Commission Expires: ________________________ CITY OF MILTON ___________________________________ By: _____________________________ Its: _____________________________ [CITY SEAL] SIGNED, SEALED, AND DELIVERED in the presence of: _____________________________ Witness _____________________________ Notary Public [NOTARY SEAL] My Commission Expires: __________________ �"111� HOME OF' L t 1(',) N' k� ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: August 27, 2015 FROM: City Manager AGENDA ITEM: Proclamations Recognizing Constitution Week Presented to the Daughters of the American Revolution and Children of the American Revolution (Martha Stewart Bulloch Society), Daughters of the American Revolution (Chestatee River Chapter) and the Sons of the American Revolution (Piedmont Chapter). MEETING DATE: Wednesday, September 9, 2015 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER. APPROVED O NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES (kNO CITY ATTORNEY REVIEW REQUIRED: O YES YNO APPROVAL BY CITY ATTORNEY () APPROVED (} NOTAPPROVED PLACED ON AGENDA FOR.- REMARKS ORREMARKS ©10YauGM- *** PHONE: 678.242.2500 1 FAX: 678.242.2499 0Green` m *Certified* ion•too „��.,,�.��E Community c nits yof info@cityafmilfanga,us I www.cityofmiltonga.us E�hf�� �, � 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 "c"�' ,''$``� Constitution Week 2015 WHEREAS, The Constitution of the United States, the guardian of our liberties, is a product of reflection and choice, embodying the principles of limited government in a Republic dedicated to rule by law, not by men; and WHEREAS, September 17, 2015 marks the two hundred and twenty-eighth anniversary of the drafting of the Constitution of the United States of America by the Constitution Convention; and WHEREAS, it is fitting and proper to accord official recognition to this memorable anniversary, and to the patriotic exercises that will commemorate the occasion; and WHEREAS, Public Law 915, guarantees the issue of a proclamation each year by the President of the United States of America designating September 17th through September 23rd as Constitution Week. This Constitution Week, we, the City of Milton, urge all citizens to s tudy the Constitution and to express gratitude for the privilege of American citizenship in our Republic, functioning under the superb body of laws - the Constitution of the United States of America. Now, therefore, I, Joe Lockwood as Mayor of the City of Milton, proclaim the week of September 17, 2015 through September 23, 2015 as Constitution Week in the City of Milton and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. Presented to the Piedmont Chapter of the Georgia Society Sons of the American Revolution. Given under our hand and seal of the City of Milton, Georgia on this 9th day of September, 2015. ________________________________ Joe Lockwood, Mayor Constitution Week 2015 WHEREAS, The Constitution of the United States, the guardian of our liberties, is a product of reflection and choice, embodying the principles of limited government in a Republic dedicated to rule by law, not by men; and WHEREAS, September 17, 2015 marks the two hundred and twenty-eighth anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this memorable anniversary, and to the patriotic exercises that will commemorate the occasion; and WHEREAS, Public Law 915, guarantees the issue of a proclamation each year by the President of the United States of America designating September 17th through September 23rd as Constitution Week. This Constitution Week, we, the City of Milton, urge all citizens to study the Constitution and to express gratitude for the privilege of American citizenship in our Republic, functioning under the superb body of laws - the Constitution of the United States of America. Now, therefore, I, Joe Lockwood as Mayor of the City of Milton, proclaim the week of September 17, 2015 through September 23, 2015 as Constitution Week in the City of Milton and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. Presented to the Martha Stewart Bulloch Society of the Children of the American Revolution. Given under our hand and seal of the City of Milton, Georgia on this 9th day of September, 2015. _________________________________ Joe Lockwood, Mayor Constitution Week 2015 WHEREAS, The Constitution of the United States, the guardian of our liberties, is a product of reflection and choice, embodying the principles of limited government in a Republic dedicated to rule by law, not by men; and WHEREAS, September 17, 2015 marks the two hundred and twenty-eighth anniversary of the drafting of the Constitution of the United States of America by the Constitution Convention; and WHEREAS, it is fitting and proper to accord official recognition to this memorable anniversary, and to the patriotic exercises that will commemorate the occasion; and WHEREAS, Public Law 915, guarantees the issue of a proclamation each year by the President of the United States of America designating September 17th through September 23rd as Constitution Week. This Constitution Week, we, the City of Milton, urge all citizens to study the Constitution and to express gratitude for the privilege of American citizenship in our Republic, functioning under the superb body of laws - the Constitution of the United States of America. Now, therefore, I, Joe Lockwood as Mayor of the City of Milton, proclaim the week of September 17, 2015 through September 23, 2015 as Constitution Week in the City of Milton and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. Presented to the Chestatee River Chapter of the National Society of Daughters of the American Revolution. Given under our hand and seal of the City of Milton, Georgia on this 9th day of September, 2015. _________________________________ Joe Lockwood, Mayor Constitution Week 2015 WHEREAS, The Constitution of the United States, the guardian of our liberties, is a product of reflection and choice, embodying the principles of limited government in a Republic dedicated to rule by law, not by men; and WHEREAS, September 17, 2015 marks the two hundred and twenty-eighth anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this memorable anniversary, and to the patriotic exercises that will commemorate the occasion; and WHEREAS, Public Law 915, guarantees the issue of a proclamation each year by the President of the United States of America designating September 17th through September 23rd as Constitution Week. This Constitution Week, we, the City of Milton, urge all citizens to study the Constitution and to express gratitude for the privilege of American citizenship in our Republic, functioning under the superb body of laws - the Constitution of the United States of America. Now, therefore, I, Joe Lockwood as Mayor of the City of Milton, proclaim the week of September 17, 2015 through September 23, 2015 as Constitution Week in the City of Milton and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. Presented to the Martha Stewart Bulloch Chapter of the National Society, Daughters of the American Revolution. Given under our hand and seal of the City of Milton, Georgia on this 9th day of September, 2015. _________________________________ Joe Lockwood, Mayor HOME OF' I Of\r ,{ FSTAR[_ISHFD 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: August 27, 2015 FROM: City Manager AGENDA ITEM: Consideration of RZ15-15 — To Amend the Rural Viewshed within the Rural Milton Overlay for Single Family Type Uses. [Sec. 64-114(a)]. MEETING DATE: Wednesday, September 9, 2015 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER. (APPROVED O NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: V YES () NO CITY ATTORNEY REVIEW REQUIRED: x YES O NO APPROVAL BY CITY ATTORNEY (APPROVED O NOT APPROVED PLACED ON AGENDA FOR: REMARKS 0 Q�4 e—eCorr>'rnc-;Vo- LV//W&p-A-wA-t... ®*Your *** PHONE: 678.242.25001 FAX: 678.242.2499 Green *Ce«ined* IoplPl infoOcityofmiltonga.us I www.cityofmiltonga.usa„ILN I�LI�r COMMUnity j Cth;EW` 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 a To: The Honorable Mayor and City Council From: Kathleen Field, Community Development Director Date: Submitted August 28, 2015, for the September 21, 2015 Regular Meeting (September 9, 2015 First Presentation, September 14, 2015 Work Session) Re: Consideration of RZ15-15 – To Amend the Rural Viewshed within the Rural Milton Overlay for Single-Family type uses. (Sec. 64-1141(a)). Department Recommendation: The Community Development Department recommends withdrawal of the text amendment as discussed below. Executive Summary: The Planning Commission recommended deferral of this item at the July 22, 2015 meeting to allow further discussion by the Mayor and City Council regarding the proposed Conservation Subdivision Ordinance. At the August 26, 2015 Planning Commission Meeting, it was recommended to not increase the rural viewshed, but to adopt the proposed rural type subdivision entrance requirements. Staff notes, that a future text amendment to the AG-1 (Agricultural) district will include the revised subdivision entrance requirements and other modifications as well. Funding and Fiscal Impact: None anticipated. Alternatives: The Mayor and City Council may choose to amend the proposed text amendments or not to approve it in its entirety. Legal Review: Paul Frickey, Jarrard and Davis – July 2015 Concurrent Review: None Attachment(s): Proposed text amendment and ordinance for RZ15-15. Text Amendment prepared for the City of Milton Planning Mayor and City Council Meeting on September 21, 2015. RZ15-15 9/2/20159/2/20158/31/2015 Sec. 64-1141. - Single-family type uses. (a) Landscaping. (1) Rural viewshed. a. Provide a 4075-foot undisturbed buffer and an additional 2025-foot no improvement setback for single-family lots adjacent to exterior streets. Where sparsely vegetated, replant the undisturbed buffer in a natural fashion, per the approval of the city arborist. i. Submit landscape plan to arborist for the preservation of the rural view shed. ii. Platted subdivision entrances shall not have opaque walls, opaque fences, water features, or accessory structures at the entrance or along exterior streets. Columns attached to equestrian style fencing shall not exceed eight feet in height, per the approval of the city architect. STATE OF GEORGIA ORDINANCE____ COUNTY OF FULTON RZ15-15 AN ORDINANCE TO AMEND THE RURAL VIEWSHED WITHIN THE RURAL MILTON OVERLAY FOR SINGLE FAMILY TYPE USES (SECTION 64-1141(a) IN THE CITY OF MILTON ZONING ORDINANCE (CHAPTER 64 OF THE CITY CODE OF ORDINANCES) BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on September 21, 2015 6:00 p.m. as follows: SECTION 1. That the amendment of Section 64-1141(a) of the City of Milton Zoning Ordinance is hereby adopted and approved; and is attached hereto as if fully set forth herein, and; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the 21st day of September, 2015. ____________________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk HOME OF ' M L 1"'0 ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 9, 2015 FROM: City Manager AGENDA ITEM: Consideration of an Ordinance to Adopt Amendments to the Fiscal 2015 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. MEETING DATE: Wednesday, September 9, 2015 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: ( APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES f) NO CITY ATTORNEY REVIEW REQUIRED: () YES () NO APPROVAL BY CITY ATTORNEY () APPROVED () NOT APPROVED PLACED ON AGENDA FOR REMARKS L-4-j"M* © .o Your PHONE: 678.242.2500 FAX: 678.242.2499 'Green 4V ** rtifi°f** op{VU u.ni u t info@cityofmiltonga.us www.cityofmiltonga.us � Community 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 City of Milton, Georgia Fiscal Year 2015 Summary of Departmental Budget Amendments The goal of the fiscal year 2015 budget amendment is to revise departmental budgets and interfund transfers based on activity-to-date and future projections. GENERAL FUND The General Fund is the principal operating fund of the government and is used to facilitate current year operations. General Fund revenues have unrestricted use. Expenditure requests are categorized into two categories: Salary/Benefits and Maintenance/Operating. Salary / benefits line items include salaries, overtime, vacation pay, retirement and other associated payroll expenditures. The maintenance/ operating category includes expenditures related to operational line items such as, supplies, professional fees, training, dues/fees, travel, utilities, communications, machinery & equipment, etc. GENERAL FUND SUMMARY: Revenue Appropriation Increase 1,701,635 Expenditure Appropriation Increase 8,741 Net Revenue/(Expenditure) Requests:1,692,894 Revenue Amendments: The change in original revenue estimates for the following revenue sources is driven by an analysis of the activity-to-date. A projection was completed using available data indicating the fiscal year 2015 revenue estimates could be adjusted by the amounts indicated in the table on page 3. Some of the most significant changes are explained as follows: 1. Property taxes have been billed and are higher than anticipated due to reassessments of the property values and newly improved properties. Tax collections are projected to be $974,473 higher. 2. Local option sales tax is still trending higher than projected and is anticipated to be $400,000 more than what was projected in March for the mid-year budget amendments. 3. Insurance premium tax has been adjusted to reflect anticipated collections based on prior year revenues received. FY 2015 Budget Amendment #2 1 of 22 Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) TAXES Current Yr Property Taxes-Real 7,948,755 8,579,384 8,400,000 900,000 9,300,000 7,335 9,292,665 Current Yr Property Taxes-Utility 60,042 57,084 80,500 (377) 80,123 80,123 (0) Prior Yr Property Taxes-Real 298,587 203,540 320,000 72,000 392,000 388,812 3,188 Current Yr Prop Taxes-Personal 200,861 191,084 190,000 - 190,000 - 190,000 Motor Vehicle Tax 751,348 1,018,927 275,000 - 275,000 243,680 31,320 Title Ad Valorem Tax - - 720,000 (50,000) 670,000 573,023 96,977 Intangible Tax 269,681 185,431 175,000 50,000 225,000 188,187 36,813 Prior Yr Prop Taxes-Personal 11,422 5,136 2,000 2,850 4,850 4,836 14 Real Estate Transfer Tax 71,341 78,685 75,000 19,000 94,000 76,862 17,138 Franchise Fees 1,867,963 1,937,428 1,850,000 100,000 1,950,000 1,406,361 543,639 Local Option Sales Tax 3,983,981 7,722,018 8,000,000 400,000 8,400,000 6,289,839 2,110,161 Alcohol Beverage Excise Tax 298,125 297,010 295,000 - 295,000 245,424 49,576 Business & Occupation Tax 663,050 673,614 660,000 (10,000) 650,000 648,989 1,011 Insurance Premium Tax 1,684,784 1,764,314 1,680,000 120,000 1,800,000 - 1,800,000 Financial Institution Tax 33,918 35,172 39,673 - 39,673 39,673 - Penalties & Interest-Real Prop 23,285 25,515 22,000 4,300 26,300 26,283 17 Penalties & Interest-Pers Prop 2,606 324 500 - 500 368 132 Penalties & Interest-Business Lic 15,673 16,102 12,000 (4,900) 7,100 7,005 96 Penalties & Interest-Other - - - - - 32 (32) Total: Taxes 18,185,424 22,790,767 22,796,673 1,602,873 24,399,546 10,226,831 14,172,715 LICENSES & PERMITS Alcohol Beverage Licenses 145,600 138,600 147,400 - 147,400 147,400 - Advertising Fee 1,072 1,600 1,800 1,000 2,800 2,800 - Pouring Permit 5,970 6,255 5,500 570 6,070 6,070 - Public Facilities Alcohol Permit - - - 150 150 150 - Solicitation Permit 1,170 195 300 90 390 390 - Zoning & Land Use Permits 21,147 21,775 15,000 (7,050) 7,950 7,950 - Land Disturbance 85,860 263,920 200,000 (39,197) 160,803 160,803 (0) Modification 100 2,100 1,600 (1,250) 350 350 - Variance 3,425 5,200 5,500 2,100 7,600 7,600 - Seasonal & Special Events 880 1,580 800 410 1,210 1,210 - Sign Permits 4,673 8,425 3,500 2,232 5,732 5,732 0 Building Permits 405,191 460,286 470,000 - 470,000 392,672 77,328 NPDES Fees 3,066 13,301 6,000 386 6,386 6,386 - Taxi & Driver Permitting Fees 200 1,500 1,000 (700) 300 300 - Penalties & Interest-Alcohol Beverage Lic 5,639 127 100 (90) 10 10 (0) Res/Comm Work Without a Permit Penalty - - - 1,890 1,890 1,890 - Total: Licenses & Permits 683,992 924,864 858,500 (39,459) 819,041 741,713 77,328 INTERGOVERNMENTAL REVENUES Fulton County/SSD Funds 48,298 1,711 - - - - - Total: Intergovernmental Revenues 48,298 1,711 - - - - - CHARGES FOR SERVICES Precious Metals Work Permit Admin Fee 70 - - - - - - Finance Admin Fee 68,250 69,645 65,000 4,123 69,123 69,123 0 Court Admin Fee 159,812 237,744 190,000 - 190,000 125,237 64,763 Maps & Cert Letters 390 510 200 160 360 360 - Plan Review Fees 155,030 198,108 125,000 23,473 148,473 148,473 0 Open Records Fees 598 547 350 287 637 637 (0) Online Payment Convenience Fee 4,284 3,686 8,500 (4,600) 3,900 3,739 161 Development Bond Fee 200 1,400 500 1,050 1,550 1,550 - Development Bond Fee to Offset Legal Expense - 8,500 2,000 5,750 7,750 7,750 - Election Qualifying Fee 2,250 - 2,000 (830) 1,170 780 390 Accident Reports 1,140 56 100 - 100 - 100 Expungement Fees 2,200 1,700 1,700 (1,700) - (50) 50 Alarm Registration (1,050) - - - - - - False Alarms 6,300 5,100 4,000 500 4,500 4,500 - Fire Plan Review 913 1,229 800 19 819 819 0 Fire Inspection 170 4,200 2,500 4,715 7,215 7,215 - Revenues FY 2015 FY 2013 Actuals Account Name FY 2014 Actuals FY 2015 Budget Amendment #2 2 of 22 Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) Revenues FY 2015 FY 2013 Actuals Account Name FY 2014 Actuals Fingerprinting Fee 1,720 4,201 4,000 1,980 5,980 5,980 - Medical Reimbursement - - - - - - - CPR Classes 444 210 100 71 171 171 - Self Defense Class 1,320 1,050 1,000 (435) 565 565 - Background Check Fees 14,995 17,125 14,000 470 14,470 14,470 - Activitiy Fees/Joyful Soles 15,515 17,133 17,000 9,225 26,225 26,225 - Facility Rental 2,633 - - - - - - Activity Commissions 48,041 - - - - - - Activity Commissions/ATPP - - 250 - 250 - 250 Activity Commissions/Core Physique - 4,104 2,000 - 2,000 1,379 621 Activity Commissions/Eagle Stix Lacrosse - - 8,500 - 8,500 4,921 3,579 Activity Commissions/Kim Saunders Yoga - 5,586 3,000 - 3,000 2,576 425 Activity Commissions/North GA Rec - 23,020 18,500 - 18,500 9,070 9,431 Activity Commissions/Sperber Music - 1,091 500 - 500 277 223 Activity Commissions/YMCA - 2,286 - - - - - Activity Commissions/Blaze Sports - - 1,000 - 1,000 300 700 Activity Commissions/Halftime Sports - 2,464 3,500 - 3,500 257 3,243 Activity Commissions/HYA - - 1,500 - 1,500 - 1,500 Activity Commissions/NFL Youth Flag Football - 848 2,500 - 2,500 - 2,500 Activity Commissions/Southern Educational Resources - 4,045 5,000 - 5,000 - 5,000 Activity Commissions/Wacky Schoolers - - 250 - 250 - 250 Bad Check Fees 30 395 150 210 360 360 - Total: Charges for Services 485,314 615,982 485,400 44,468 529,868 436,682 93,186 FINES & FORFEITURES Fines & Forfeitures 382,434 580,219 550,000 30,000 580,000 470,037 109,963 Ordinance Fines - 1,950 1,000 (1,000) - - - Total: Fines & Forfeitures 382,434 582,169 551,000 29,000 580,000 470,037 109,963 INVESTMENT INCOME Interest Revenue 2,330 541 500 - 500 413 87 Realized Gain/Loss on Investmt 17,018 21,578 22,000 3,700 25,700 25,689 11 Total: Investment Income 19,347 22,119 22,500 3,700 26,200 26,103 97 CONTRIBUTIONS & DONATIONS Donation Revenue 100 - - - - - Donation Revenue-Pub Sfty 3,358 992 - 50 50 50 - Donation Revenue-Public Safety Fd 3,317 - - - - - - Donation Revenue-R.A.D. 1,000 - - - - - - Donation Revenue-Golf Tournament 23,605 - - - - - - Donation Revenue-Community Development 195 123 - 53 53 53 0 Donation Revenue-Parks & Recreation - 52 - - - - - Donation Revenue-Joyful Soles - - - 678 678 678 0 Total: Contributions & Donations 31,475 2,357 - 781 781 3,320 (2,539) MISCELLANEOUS REVENUE Cell Tower Lease 17,940 17,940 17,940 - 17,940 16,968 972 Lease-15315 Thompson Rd 2,374 - - - - - - Lease-15260 Bell Park Rd 110 30 - - - - - Facility Rental - - 2,200 (2,200) - - - Facility Rental/Bethwell Community Center - 1,970 - 1,550 1,550 1,550 - Facility Rental/Friendship Park - 480 - 180 180 180 - Facility Rental/Bell Memorial Park - 250 - - - - - Facility Rental/Thomas S Byrd House - - - - - - - Facility Rental/Broadwell Pavilion - - - 1,450 1,450 1,450 - Insurance Proceeds 2,642 - - - - - - Insurance Proceeds-Pub Sfty 10,400 476 10,900 - 10,900 10,900 (0) Insurance Proceeds-PW 8,816 19,356 2,550 250 2,800 2,800 (0) Other Misc Revenue 4,405 12,034 13,070 44,626 57,696 57,696 (0) Over/Short Cash Drawer (10) (83) - - - 13 (13) Evidence Room Unclaimed Cash - - - - - 568 (568) Total: Miscellaneous Revenue 47,370 53,539 46,660 45,856 92,516 92,976 (460) OTHER FINANCING SOURCES FY 2015 Budget Amendment #2 3 of 22 Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) Revenues FY 2015 FY 2013 Actuals Account Name FY 2014 Actuals Operating Transfers In-Htl/Mtl Fd 20,000 20,000 20,000 - 20,000 11,805 8,195 Sale of Surplus Equipment 42,616 16,761 16,000 14,416 30,416 30,416 (0) Total: Other Financing Sources 62,616 36,761 36,000 14,416 50,416 42,221 8,195 TOTAL 19,946,271 25,030,270 24,796,733 1,701,635 26,498,368 12,039,882 14,458,486 FY 2015 Budget Amendment #2 4 of 22 Expenditure Amendments: Explanations for each of the amendments to the expenditure accounts are provided within the departmental budget spreadsheets following. Highlights of the amendments are: 1. The Public Works and Community Development departments were restructured during the year to place employees where their responsibilities were more in-line with the function of the department. The result of this restructuring was three employees transferred out of Community Development and into Public Works: the construction inspector, plan review engineer and the arborist. General Fund Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) Revenues Taxes 18,185,424 22,790,767 22,796,673 1,602,873 24,399,546 10,226,831 24,399,546 Licenses & Permits 683,992 924,864 858,500 (39,459) 819,041 741,713 819,041 Intergovernmental Revenues 48,298 1,711 - - - - - Charges for Services 485,314 615,982 485,400 44,468 529,868 436,682 529,868 Fines & Forfeitures 382,434 582,169 551,000 29,000 580,000 470,037 580,000 Investment Income 19,347 22,119 22,500 3,700 26,200 26,103 26,200 Contributions & Donations 31,475 2,357 - 781 781 3,320 781 Miscellaneous Revenue 47,370 53,539 46,660 45,856 92,516 92,976 92,516 Other Financing Sources 62,616 36,761 36,000 14,416 50,416 42,221 50,416 Total Revenues 19,946,271 25,030,270 24,796,733 1,701,635 26,498,368 12,039,882 26,498,368 Expenditures Mayor & Council 167,312 143,961 172,810 - 172,810 134,477 38,333 City Manager 282,478 536,496 675,067 - 675,067 526,403 148,664 City Clerk 189,733 172,811 192,358 (17,308) 175,050 140,134 34,916 General Administration 31,692 38,503 39,414 3,500 42,914 37,922 4,992 Finance 479,962 383,331 431,244 - 431,244 328,860 102,384 Legal 216,208 299,448 230,000 - 230,000 166,482 63,518 Information Technology 565,650 532,035 788,178 - 788,178 632,724 155,454 Human Resources 272,206 267,537 323,149 - 323,149 218,944 104,205 Risk Management 182,588 183,009 251,855 - 251,855 215,214 36,641 General Govt Buildings 337,349 453,260 386,485 - 386,485 383,831 2,654 Public Info & Marketing 154,213 197,793 358,730 - 358,730 284,117 74,613 Municipal Court 233,588 254,698 301,471 - 301,471 227,233 74,238 Public Safety: Police 2,846,047 3,157,817 3,967,560 - 3,967,560 3,098,372 869,188 Fire 4,458,410 5,099,302 5,566,535 - 5,566,535 4,607,384 959,151 EMS Operations 99,187 - - - - - - Public Works 1,511,028 1,742,108 1,762,863 202,394 1,965,257 1,440,222 525,035 Parks & Recreation 755,131 748,116 950,945 - 950,945 731,092 219,853 Community Development 938,323 1,028,155 978,451 (195,545) 782,906 639,178 143,728 Economic Development 43,914 78,313 79,941 - 79,941 42,843 37,098 Debt Service 90,769 90,769 179,117 - 179,117 179,117 0 Other Financing Uses 6,702,559 8,313,444 11,262,182 15,700 11,277,882 10,323,667 954,215 Contingency - - 177,068 - 177,068 - 177,068 Total Expenditures 20,558,347 23,720,905 29,075,423 8,741 29,084,164 24,358,216 4,725,948 Total Revenues Over/(Under) Expenditures (612,076) 1,309,365 (4,278,690) 1,692,894 (12,318,334) Beginning Fund Balance 10,100,799 9,488,723 10,798,087 10,798,087 Ending Fund Balance 9,488,723 10,798,087 6,519,397 (1,520,246) Actuals FY 2013 FY 2015 Actuals FY 2014 FY 2015 Budget Amendment #2 5 of 22 City Clerk Account Name Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 120,206 106,467 110,355 - 110,355 92,752 17,604 Total: Salaries & Wages 120,206 106,467 110,355 - 110,355 92,752 17,604 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 3,877 1,651 18,008 (17,308) 700 555 145 EMPLOYEE BENEFITS / 401A (SS MATCH)4,522 3,992 4,119 - 4,119 3,478 641 EMPLOYEE BENEFITS / FICA MEDICARE 1,843 1,542 1,593 - 1,593 1,344 249 401A 1% MATCH 102 - 1,098 - 1,098 - 1,098 PENSION (GMEBS)7,086 9,503 9,883 - 9,883 6,511 3,372 UNEMPLOYMENT INSURANCE 198 99 140 - 140 158 (18) WORKER'S COMPENSATION 343 343 417 - 417 181 236 FLEXIBLE SPENDING 4,800 4,540 1,750 - 1,750 1,750 - Total: Employee Benefits 22,771 21,669 37,008 (17,308) 19,700 13,977 5,723 Purchased Professional and Technical Services PROFESSIONAL FEES: Election Costs - 6,915 - - - - - CONTRACTED: CH2M Contract Costs - - - - - - - Total: Purchased Professional and Technical Services - 6,915 - - - - - Other Purchased Services COMMUNICATIONS 711 711 715 - 715 592 123 POSTAGE 239 120 220 - 220 41 179 ADVERTISING 1,184 482 1,200 - 1,200 1,253 (53) PRINTING 276 82 100 - 100 - 100 TRAVEL CVIOG 599 567 360 - 360 - 360 GMA ANNUAL CONFERENCE - 191 - - - - - GRA ANNUAL CONFERENCE - - - - - - - Total: Travel 599 758 360 - 360 - 360 DUES AND FEES GMC/FOA 57 14 60 - 60 118 (58) GEORGIA RECORDS ASSOCIATION - - - - - - - MISC - 37 - - - - - Total: Dues and Fees 57 51 60 - 60 118 (58) EDUCATION & TRAINING CVIOG 625 655 400 - 400 - 400 GMA ANNUAL CONFERENCE - - - - - - - GRA ANNUAL CONFERENCE - - - - - - - MISC - - - - - - - Total: Education & Training 625 655 400 - 400 - 400 CONTRACT LABOR - - - - - - - MAINTENANCE CONTRACTS MUNICODE 17,218 8,474 15,340 - 15,340 9,984 5,356 GRANICUS 25,700 25,755 26,000 - 26,000 21,417 4,583 Total: Maintenance Contracts 42,918 34,229 41,340 - 41,340 31,401 9,939 Total: Other Purchased Services 46,609 37,088 44,395 - 44,395 33,405 10,990 Supplies GENERAL SUPPLIES 148 672 600 - 600 - 600 FOOD/MEALS - - - - - - - Total: Supplies 148 672 600 - 600 - 600 Machinery & Equipment/Other Equipment OTHER EQUIPMENT - - - - - - - CELL PHONES - - - - - - - Total: Other Equipment - - - - - - - Total: City Clerk 189,733 172,811 192,358 (17,308) 175,050 140,134 34,916 BUDGET AMENDMENT NOTES Account Name Amount DECREASE FY 2015 FY 2013 Actuals FY 2014 Actuals Amendment Reason FY 2015 Budget Amendment #2 6 of 22 City Clerk Account Name Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) FY 2015 FY 2013 Actuals FY 2014 Actuals 1. Group Insurance (17,308) Total Decrease (17,308)$ (17,308)$ Decreased to bring the budget in-line with actuals TOTAL BUDGET AMENDMENTS FY 2015 Budget Amendment #2 7 of 22 General Administration Account Name Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) Purchased Professional and Technical Services PROFESSIONAL FEES EXTINGUISHERS 482 - - - - - - Total: Professional Fees 482 - - - - - - Total: Purchased Professional and Technical Services 482 - - - - - - Purchased-Property Services VEHICLE REPAIRS & MAINTENANCE 883 14 - - - - - RENTAL LAND & BUILDINGS/STORAGE UNIT - 660 1,830 - 1,830 1,395 435 Total: Purchased-Property Services 883 674 1,830 - 1,830 1,395 435 Other Purchased Services COMMUNICATIONS / POSTAGE 1,584 - 1,950 - 1,950 1,661 289 PRINTING - 54 - - - - - DUES AND FEES: Costco Membership 180 223 331 - 331 330 1 MAINTENANCE CONTRACTS SHREDDING 1,246 1,025 1,300 - 1,300 892 408 POSTAGE MACHINE & FOLDER/INSERTER 3,444 3,744 3,744 - 3,744 2,808 936 Total: Maintenance Contracts 4,690 4,769 5,044 - 5,044 3,700 1,344 Total: Other Purchased Services 6,454 5,046 7,325 - 7,325 5,692 1,633 Supplies GENERAL SUPPLIES OFFICE SUPPLIES 12,032 10,220 9,580 - 9,580 8,840 740 TONER 11,718 22,103 20,360 3,500 23,860 21,748 2,112 Total: General Supplies 23,750 32,323 29,940 3,500 33,440 30,588 2,852 SUPPLIES / GASOLINE/DIESEL 122 459 319 - 319 247 72 Total: Supplies 23,872 32,782 30,259 3,500 33,759 30,835 2,924 Machinery & Equipment FURNITURE & FIXTURES - - - - - - - Total: Machinery & Equipment - - - - - - - Total: General Administration 31,692 38,503 39,414 3,500 42,914 37,922 4,992 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. General Supplies/Toner 3,500 3,500$ FY 2013 Actuals FY 2014 Actuals FY 2015 TOTAL BUDGET AMENDMENTS Amendment Reason Increased to reflect actual expenditures to date FY 2015 Budget Amendment #2 8 of 22 General Government Buildings Account Name Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 5/18/15 Budget Remaining (after adj) Purchased Professional and Technical Services PROFESSIONAL FEES 3,758 393 - - - - - FACILITIES REPAIRS & MAINTENANCE 3,394 87,821 5,000 - 5,000 4,146 854 GROUNDS REPAIRS & MAINTENANCE 488 - - - - - - Total: Purchased Professional and Technical Services 7,641 88,214 5,000 - 5,000 4,146 854 Purchased-Property Services RENTAL LAND & BUILDINGS 321,422 364,278 375,230 - 375,230 375,230 0 Total: Purchased-Property Services 321,422 364,278 375,230 - 375,230 375,230 0 Other Purchased Services OTHER PURCHASED SERVICES 160 - - - - - - Total: Other Purchased Services 160 - - - - - - Machinery & Equipment OTHER EQUIP/CELL PHONE REPLACEMENT - 768 - - - - - Total: Machinery & Equipment - 768 - - - - - Other Costs INTERGOVERNMENTAL 8,126 - 6,255 - 6,255 4,455 1,800 Total: Other Costs 8,126 - 6,255 - 6,255 4,455 1,800 Total: General Government Buildings 337,349 453,260 386,485 - 386,485 383,831 2,654 BUDGET AMENDMENT NOTES Account Name INCREASE Total Increase -$ -$ FY 2013 Actuals FY 2014 Actuals FY 2015 TOTAL BUDGET AMENDMENTS FY 2015 Budget Amendment #2 9 of 22 Public Works Account Name Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 457,269 481,943 440,621 167,379 608,000 500,528 107,472 SALARIES & WAGES/OVERTIME 53 - - 260 260 260 0 SALARIES & WAGES/ON-CALL PAY - - - 4,130 4,130 3,309 821 Total: Salaries & Wages 457,321 481,943 440,621 171,769 612,390 504,096 108,294 Employee Benefits GROUP INSURANCE 47,260 58,653 60,146 19,500 79,646 79,371 275 401A (SS MATCH)17,192 18,287 17,654 6,346 24,000 19,678 4,322 FICA MEDICARE 6,386 6,787 6,402 2,098 8,500 6,959 1,541 401A ER MATCH OF 457B CONTRIBUTIONS 3,050 4,096 8,946 (2,246) 6,700 5,587 1,113 PENSION (GMEBS)22,844 40,051 31,923 23,077 55,000 26,102 28,898 UNEMPLOYMENT INSURANCE 483 420 600 50 650 547 103 WORKER'S COMPENSATION 17,791 23,014 30,948 (20,600) 10,348 10,342 6 FLEXIBLE SPENDING 2,400 2,400 - 2,400 2,400 2,400 - Total: Employee Benefits 117,407 153,707 156,619 30,625 187,244 150,985 36,259 Purchased Professional and Technical Services PROFESSIONAL FEES 925 51,826 38,033 - 38,033 45 37,988 BULKY TRASH DAY 1,175 - - - - - - ENGINEERING & SURVEYING SERVICES 1,400 1,970 8,986 - 8,986 8,986 (0) Total: Professional Fees 3,500 53,796 47,019 - 47,019 9,031 37,988 CONTRACTED OVERHEAD TRIMMING & GRAVEL RD 2,494 - 20,000 - 20,000 - 20,000 Total: Professional Fees/Contracted 2,494 - 20,000 - 20,000 - 20,000 EQUIPMENT REPAIR & MAINT - 22 - 22 - 22 VEHICLE REPAIR & MAINT 3,285 2,958 5,123 - 5,123 4,012 1,111 Total: Purchased Professional and Technical Services 9,279 56,754 72,164 - 72,164 13,043 59,121 Purchased-Property Services RENTAL EQUIPMENT & VEHICLES 760 688 - - - - - Total: Purchased-Property Services 760 688 - - - - - Other Purchased Services COMMUNICATIONS 2,921 3,097 6,458 - 6,458 2,841 3,617 POSTAGE 67 55 56 - 56 56 (0) ADVERTISING 162 324 180 - 180 - 180 OTHER PURCHASED SERVICES: Guardrail Repair 6,798 - 9,164 - 9,164 9,164 - PRINTING 137 - 164 - 164 164 0 TRAVEL 1,413 1,750 1,398 - 1,398 1,398 0 APWA CLASS - - 975 - 975 (159) 1,134 ITE SEMINAR - - 585 - 585 - 585 GIS CONFERENCE - - 1,925 - 1,925 391 1,535 ASHE TECHNICAL SEMINAR - - 144 - 144 144 - Total: Travel 1,413 1,750 5,027 - 5,027 1,773 3,254 DUES AND FEES 178 128 37 - 37 37 1 PE LICENSE 100 - 100 - 100 100 - APWA 249 301 578 - 578 395 183 IMSA - 173 228 - 228 228 1 ASHE 89 150 50 - 50 - 50 ITE 160 - 360 - 360 - 360 CFM - - 50 - 50 50 - Total: Dues & Fees 776 751 1,403 - 1,403 809 594 EDUCATION & TRAINING 300 199 - - - - - APWA 1,443 - 790 - 790 825 (35) LEVEL II SIGNING & MARKING 800 - - - - - - CONTINUING EDUCATION 1,135 390 964 - 964 49 915 ASHE TECHNICAL SEMINAR - - 50 - 50 - 50 ITE TECHNICAL SEMINAR - 155 225 - 225 - 225 GA TRANSPORTATION SUMMIT 65 130 166 - 166 166 - APWA IN-HOUSE TRAINING - - 350 - 350 - 350 GIS TRAINING - - 820 - 820 - 820 Total: Education & Training 3,743 874 3,365 - 3,365 1,040 2,325 FY 2013 Actuals FY 2014 Actuals FY 2015 FY 2015 Budget Amendment #2 10 of 22 Public Works Account Name Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) FY 2013 Actuals FY 2014 Actuals FY 2015 MAINTENANCE CONTRACTS 800 MHZ FEES 518 553 1,000 - 1,000 327 673 Total: Maintenance Contracts 518 553 1,000 - 1,000 327 673 Total: Other Purchased Services 16,536 7,404 26,817 - 26,817 16,174 10,643 Supplies GENERAL SUPPLIES 364 261 1,500 - 1,500 95 1,405 ADOPT-A-ROAD/STREAMSIDE CLEANUP 147 - - - - - - Total: General Supplies 511 261 1,500 - 1,500 95 1,405 ELECTRICITY 326,817 379,297 384,600 - 384,600 326,559 58,041 GASOLINE/DIESEL 11,435 14,313 18,740 - 18,740 2,091 16,649 FOOD/MEALS 780 314 400 - 400 359 41 UNIFORMS 809 1,198 1,800 - 1,800 886 914 Total: Supplies 340,352 395,384 407,040 - 407,040 329,991 77,049 Infrastructure OPTECH RWM 459,688 475,336 489,596 - 489,596 352,543 137,053 SIGNAL ALLOWANCE 16,380 7,240 19,501 - 19,501 19,501 (0) EMERGENCY SERVICES ALLOWANCE - 58,591 10,000 - 10,000 9,305 695 MATERIALS ALLOWANCE 41,869 20,212 32,814 - 32,814 8,127 24,687 TREE REMOVAL 9,544 8,355 8,555 - 8,555 8,555 - DUMPSTER FEES 5,688 11,171 9,000 - 9,000 2,193 6,807 SIGNAL MATERIALS 1,636 21,001 22,784 - 22,784 1,694 21,090 SIGN MATERIALS 20,447 24,000 21,156 - 21,156 5,487 15,669 ADDITIONAL ROW MOWING 8,370 16,740 28,766 - 28,766 8,370 20,396 Total: Infrastructure 563,623 642,645 642,172 - 642,172 415,775 226,397 Machinery & Equipment FURNITURE & FIXTURES - - 5,000 - 5,000 - 5,000 OTHER EQUIPMENT 97 221 6,295 - 6,295 6,295 - ADOPT-A-ROAD SIGNS 187 - 100 - 100 - 100 TOOLS/BATTERIES/CHEMICALS 5,466 3,362 5,965 - 5,965 3,792 2,173 CELL PHONES - - 70 - 70 70 0 MOTOROLA RADIOS - - - - - - - Total: Other Equipment 5,750 3,583 12,430 - 12,430 10,157 2,273 Total: Machinery & Equipment 5,750 3,583 17,430 - 17,430 10,157 7,273 Total: Public Works 1,511,028 1,742,108 1,762,863 202,394 1,965,257 1,440,222 525,035 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Salaries & Benefits 202,394 Total Increase 202,394$ 202,394$ TOTAL BUDGET AMENDMENTS Amendment Reason We restructured the Public Works and Community Development departments and moved employees to where their responsibilities were more in-line with the function of the departments. This resulted in three employees transferring from Comm Dev to PW: construction inspector, arborist and plan review engineer. FY 2015 Budget Amendment #2 11 of 22 Community Development Account Name Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 671,093 711,527 612,427 (150,400) 462,027 398,844 63,183 SALARIES & WAGES/OVERTIME - - 24 - 24 24 - Total: Salaries & Wages 671,093 711,527 612,451 (150,400) 462,051 398,868 63,183 Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 89,663 99,688 80,647 (13,647) 67,000 66,938 62 EMPLOYEE BENEFITS / 401A (SS MATCH) 25,230 26,841 24,724 (7,374) 17,350 14,958 2,392 EMPLOYEE BENEFITS / FICA MEDICARE 8,805 9,641 9,563 (3,213) 6,350 5,454 896 401A 1% MATCH 3,663 4,003 5,721 (2,921) 2,800 2,454 346 PENSION (GMEBS) 36,534 54,736 51,487 (10,187) 41,300 31,879 9,421 UNEMPLOYMENT INSURANCE 736 676 720 (370) 350 349 1 WORKER'S COMPENSATION 7,652 7,863 10,283 (7,433) 2,850 2,847 3 FLEXIBLE SPENDING - 1,800 - - - - - Total: Employee Benefits 172,281 205,249 183,145 (45,145) 138,000 124,878 13,122 Purchased Professional and Technical Services PROFESSIONAL FEES 45,638 72,159 127,000 - 127,000 84,925 42,075 BULKY TRASH - 2,529 2,300 - 2,300 15 2,285 Total: Professional Fees 45,638 74,688 129,300 - 129,300 84,940 44,360 VEHICLE REPAIR & MAINT 7,581 2,764 5,850 - 5,850 2,645 3,205 Total: Purchased Professional and Technical Services 53,219 77,452 135,150 - 135,150 87,585 47,565 Other Purchased Services COMMUNICATIONS 5,201 5,274 5,300 - 5,300 3,711 1,589 POSTAGE 3,450 1,811 3,150 - 3,150 2,236 914 ADVERTISING 5,324 6,057 6,650 - 6,650 5,583 1,067 PRINTING 3,663 1,506 2,500 - 2,500 1,636 864 TRAVEL 294 28 8 - 8 8 - GPA CONFERENCE 543 206 2,300 - 2,300 410 1,890 GAZA CONFERENCE 198 - 1,200 - 1,200 763 437 APA NATIONAL CONFERENCE 984 302 - - - - - BOARDS & COMMISSIONS TRAINING 150 - 50 - 50 - 50 STORMWATER TRAINING (NPDES FUNDS) 950 - 400 - 400 - 400 GA URBAN FORESTRY COUNCIL CONFERENCE - 205 100 - 100 - 100 Total: Travel 3,119 741 4,058 - 4,058 1,181 2,877 DUES AND FEES 25 - - - - - - CPESC 100 175 270 - 270 250 20 CPSWQ 100 193 100 - 100 - 100 CFM CERTIFICATION - - 100 - 100 - 100 IECA 580 170 340 - 340 340 - ASPFM 50 120 60 - 60 60 - GACE MEMBERSHIP 25 - - - - - - GA URBAN FORESTRY COUNCIL - 135 40 - 40 - 40 TREE CARE INDUSTRY ASSOC - - 100 - 100 - 100 SOCIETY OF MUNICIPAL ARBORISTS - - 140 - 140 - 140 ARBOR DAY FOUNDATION - - 15 - 15 - 15 GAZA MEMBERSHIP - - 50 - 50 - 50 APA MEMBERSHIP 1,495 466 900 - 900 552 348 AIA - - 90 - 90 - 90 GSWCC (NPDES funds) - - 180 - 180 160 20 U.S. GREEN BUILDING COUNCIL - - 65 - 65 - 65 ENVIRONMENTAL EDUCATION ALLIANCE - - 35 - 35 - 35 Total: Dues and Fees 2,375 1,259 2,485 - 2,485 1,362 1,123 EDUCATION & TRAINING 55 - - - - - - GPA CONFERENCE 505 260 900 - 900 120 780 GAZA CONFERENCE 275 - 350 - 350 - 350 APA NATIONAL CONFERENCE 790 2,350 - - - - - BOARDS & COMMISSIONS TRAINING 295 675 1,000 - 1,000 80 920 GPA CONFERENCE - - 500 - 500 - 500 ARBORIST TRAINING AND TEST 254 - 250 - 250 - 250 ISA CERTIFICATION & WORKSHOP 500 - - - - - - FY 2013 Actuals FY 2014 Actuals FY 2015 FY 2015 Budget Amendment #2 12 of 22 Community Development Account Name Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) FY 2013 Actuals FY 2014 Actuals FY 2015 NPDES - 313 500 - 500 90 410 CITY ARCHITECT - CON'T ED - 50 180 - 180 180 - SWCC 1b - - 90 - 90 - 90 CPESC (NPDES funds) - - 500 - 500 - 500 NATIONAL TRUST FOR HISTORIC PRESERVATION - - 50 - 50 - 50 GA URBAN FORESTRY COUNCIL - - 150 - 150 - 150 Total: Education & Training 2,674 3,648 4,470 - 4,470 470 4,000 Total: Other Purchased Services 25,805 20,296 28,613 - 28,613 16,179 12,434 Supplies SUPPLIES / GENERAL SUPPLIES 4,220 1,800 5,375 - 5,375 4,456 919 ADOPT A ROAD/RIVERS ALIVE - 2,378 2,600 - 2,600 700 1,900 SOLID WASTE - - 150 - 150 - 150 Total: General Supplies 4,220 4,178 8,125 - 8,125 5,156 2,969 SUPPLIES / GASOLINE/DIESEL 6,576 6,368 2,686 - 2,686 1,593 1,093 SUPPLIES / FOOD/MEALS 599 623 1,081 - 1,081 786 295 SUPPLIES / BOOKS & PERIDIOCALS 395 43 400 - 400 107 293 SUPPLIES / UNIFORMS 2,870 1,255 2,000 - 2,000 995 1,005 Total: Supplies 14,660 12,467 14,292 - 14,292 8,638 5,654 Machinery & Equipment FURNITURE & FIXTURES - 100 100 - 100 (11) 111 OTHER EQUIPMENT 15 - - - - - - CELL PHONES - 65 200 - 200 42 158 NPDES EQUIPMENT - - 3,000 - 3,000 3,000 - Total: Other Equipment 15 65 3,200 - 3,200 3,042 158 Total: Machinery & Equipment 15 165 3,300 - 3,300 3,031 269 Other Costs PAYMENTS TO OTHERS EVERGREEN SCHOOL GRANT PROGRAM 1,250 1,000 1,500 - 1,500 - 1,500 Total: Payments to Others 1,250 1,000 1,500 - 1,500 - 1,500 Total: Other Costs 1,250 1,000 1,500 - 1,500 - 1,500 Total: Community Development 938,323 1,028,155 978,451 (195,545) 782,906 639,178 143,728 BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. Salaries and Benefits (195,545) Total Decrease (195,545)$ (195,545)$ TOTAL BUDGET AMENDMENTS We restructured the Public Works and Community Development departments and moved employees to where their responsibilities were more in-line with the function of the departments. This resulted in three employees transferring from Comm Dev to PW: construction inspector, arborist and plan review engineer. Amendment Reason FY 2015 Budget Amendment #2 13 of 22 Other Financing Uses Account Name Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) Operating Transfers Out TO CAPITAL PROJECTS FUND 6,075,090 4,982,793 4,403,433 15,700 4,419,133 4,036,480 382,653 TO CAPITAL GRANT FUND 529,291 - 600,180 - 600,180 550,165 50,015 TO CAPITAL PROJECTS FUND-REVENUE BOND - 3,330,651 6,258,569 - 6,258,569 5,737,022 521,547 TO OPERATING GRANT FUND 98,178 - - - - - - Total: Operating Transfers Out 6,702,559 8,313,444 11,262,182 15,700 11,277,882 10,323,667 954,215 Total: Other Financing Uses 6,702,559 8,313,444 11,262,182 15,700 11,277,882 10,323,667 954,215 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Operating Transfer Out to Capital Projects Fund 15,700 Total Increase 15,700$ 15,700$ FY 2013 Actuals FY 2014 Actuals FY 2015 TOTAL BUDGET AMENDMENTS Amendment Reason Increased to cover the cost of the implementation of new business license software to replace Energov FY 2015 Budget Amendment #2 14 of 22 SPECIAL EVENTS FUND This fund accounts for expending the hotel/motel excise tax and the outflow and inflow of resources association with the numerous special events the City sponsors. The increase in the revenues reflects the higher-than-anticipated collections of the hotel/motel excise taxes. Special Events Fund Revenues Account Name Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) MILTON ROUNDUP VENDOR FEE 570 - - - - 1,000 (1,000) EARTH DAY VENDOR FEE 1,350 1,755 500 - 500 400 100 FARMERS MARKET VENDOR FEE - - - - - 140 (140) INTEREST REVENUE 30 26 - - - 18 (18) MILTON ROUNDUP SPONSOR 16,881 27,000 8,500 - 8,500 5,500 3,000 EARTH DAY SPONSOR 4,500 3,875 3,500 - 3,500 2,000 1,500 CONCERT SPONSOR - - 12,000 - 12,000 - 12,000 MAYOR'S RUN SPONSOR 2,250 500 500 - 500 1,000 (500) ARTISAN FARMER'S MARKET SPONSOR - - 18,300 - 18,300 - 18,300 SPRING ARTISANAL CRAFT BEER & WINE FESTIVAL - - 35,000 - 35,000 - 35,000 DONATIONS/MGG - - - - - 1,068 (1,068) OTHER MISC REVENUE / MAYOR'S RUN 1,590 447 450 - 450 675 (225) MILTON ROUNDUP FOOD SALES 642 - - - - - - HOTEL/MOTEL TAX FUND 40,997 47,024 40,000 10,000 50,000 40,000 10,000 Total Revenues 68,811 80,627 118,750 10,000 128,750 51,801 76,949 Expenditure Summary Account Name Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) PROFESSIONAL FEES 25,266 35,400 52,008 - 52,008 21,076 32,132 RENTAL EQUIPMENT & VEHICLES 16,817 14,644 34,159 - 34,159 18,543 17,199 ADVERTISING 14,903 9,075 15,321 - 15,321 9,877 6,068 PRINTING 5,835 6,896 8,796 - 8,796 4,436 5,147 GENERAL SUPPLIES 4,000 6,534 9,791 - 9,791 6,478 3,313 FOOD/MEALS 2,128 1,626 3,250 - 3,250 2,192 1,092 OTHER EQUIPMENT 438 1,063 500 - 500 - 500 Special Events Fund Total 69,388 75,238 123,825 - 123,825 62,600 65,452 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (577) 5,389 (5,075) (10,800) BEGINNING FUND BALANCE 38,475 37,898 43,287 43,287 ENDING FUND BALANCE 37,898 43,287 38,212 32,488 FY 2015 FY 2015 FY 2013 Actuals FY 2013 Actuals FY 2014 Actuals FY 2014 Actuals FY 2015 Budget Amendment #2 15 of 22 HOTEL/MOTEL TAX FUND This fund is used to track the revenues and expenditures related to the hotel/motel excise tax. The City currently collects a 3% excise tax and transfers the funds to the Special Events Fund and the General Fund to be used to generate tourism for the area. The amendments reflect higher-than- anticipated revenues and the associated transfer out to the Special Events Fund. Hotel/Motel Tax Fund Revenues Account Name Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) HOTEL/MOTEL EXCISE TAX 60,997 67,024 60,000 10,000 70,000 59,061 10,939 Total Revenue 60,997 67,024 60,000 10,000 70,000 59,061 10,939 Expenditures Account Name Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) OPERATING TRANSFER OUT TO GENERAL FUND 20,000 20,000 20,000 - 20,000 11,805 8,195 OPERATING TRANSFER OUT TO SPECIAL EVENTS FUND 40,997 47,024 40,000 10,000 50,000 40,000 10,000 Total Expenditures 60,997 67,024 60,000 10,000 70,000 51,805 18,195 TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - 7,256 BEGINNING FUND BALANCE - - - - ENDING FUND BALANCE - - - 7,256 FY 2015 FY 2015 FY 2013 Actuals FY 2013 Actuals FY 2014 Actuals FY 2014 Actuals FY 2015 Budget Amendment #2 16 of 22 E-911 FUND This fund accounts for revenues and expenditures related to the operation of the E-911 center as performed through an intergovernmental agreement with the City of Alpharetta. E-911 Fund Revenues Account Name Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) E-911 CHARGES 865,864 888,153 800,000 80,000 880,000 676,285 203,715 INTEREST REVENUE 507 370 175 - 175 246 (71) Total Revenue 866,371 888,524 800,175 80,000 880,175 676,532 203,643 Expenditures Account Name Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) COMMUNICATIONS 17,171 15,676 21,000 - 21,000 15,246 5,754 MAINTENANCE CONTRACTS 871,105 1,162,371.25 800,000 80,000 880,000 495,783 384,217 TO CAPITAL PROJECTS FUND - - 400,000 - 400,000 366,667 33,333 Total Expenditures 888,275 1,178,047 1,221,000 80,000 1,301,000 877,696 423,304 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (21,905) (289,523) (420,825) - (420,825) (201,164) (219,661) BEGINNING FUND BALANCE 790,699 768,794 479,271 ENDING FUND BALANCE 768,794 479,271 58,446 BUDGET AMENDMENT NOTES Account Name Amendment Reason Amount REVENUES 1. E-911 Charges 80,000 Total Revenues 80,000$ EXPENDITURES 1. Maintenance Contracts 80,000 Total Expenditures 80,000$ 80,000$ FY 2015 FY 2015 FY 2013 Actuals FY 2013 Actuals FY 2014 Actuals FY 2014 Actuals TOTAL BUDGET AMENDMENTS Increased to match projected collections Our current IGA with Alpharetta for E-911 operations states that any revenues we receive from wireless E-911 fees will be passed directly over to Alpharetta to cover the cost of operations of the 911 center. The increase in revenue must be offset with an increase in the expenditure. FY 2015 Budget Amendment #2 17 of 22 CAPITAL PROJECTS FUND The Capital Projects Fund is used to track revenues and expenditures associated with capital construction, acquisition and maintenance. Appropriations in Capital Projects Fund are on a project- length basis and do not expire until the project is complete. According to the City’s budgetary policies, a major capital project generally is defined as an expenditure that has an expected useful life of more than 3 years with an estimated total cost of $50,000 or more, or an improvement/addition to an existing capital asset. (Refer to the following pages.) FY 2015 Budget Amendment #2 18 of 22 Account Name Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) INFRASTRUCTURE MAINTENANCE FEES 77,180 96,249 70,000 20,000 90,000 76,455 13,545 PENALTIES & INTEREST/INFRASTRUCTURE MAINT FEES - - - 819 819 819 (0) SIDEWALK REPLACEMENT - 19,800 - 54,726 54,726 54,726 (0) TRAFFIC CALMING 5,800 - - 1,329 1,329 1,329 (0) TREE RECOMPENSE 20,600 75,000 - 147,000 147,000 147,000 - LANDFILL USE FEES 92,727 119,338 90,000 25,440 115,440 115,440 (0) HYA FEES - 7,808 - - - - - INTEREST REVENUE 2,867 1,923 1,700 (1,295) 405 390 15 DONATION/PARKS & RECREATION - - 100,000 - 100,000 100,000 - INSURANCE PROCEEDS - - - 10,225 10,225 10,225 - INSURANCE PROCEEDS/PUBLIC SAFETY 10,154 - - - - - - OTHER MISCELLANEOUS REVENUE - - - - - - - OPERATING TRANSFERS IN FROM GENERAL FUND 6,075,090 4,982,793 4,403,433 15,700 4,419,133 4,036,480 382,653 OPERATING TRANSFERS IN FROM E-911 FUND - - 400,000 - 400,000 366,667 33,333 PROCEEDS OF SALE OF ASSETS 13,414 300 - - - - - Total Revenue 6,302,032 5,308,461 5,065,133 273,944 5,339,077 4,909,532 429,545 Account Name Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) Mayor & Council LAND CONSERVATION - - 585,227 - 585,227 369,458 215,769 BUILDINGS/FUTURE CITY FACILITIES 42,102 26,982 - - - - - Mayor & Council Total 42,102 26,982 585,227 - 585,227 369,458 215,769 General Admin VEHICLES / REPLACEMENT RESERVE - - 23,176 - 23,176 19,414 3,762 General Admin Total - - 23,176 - 23,176 19,414 3,762 Finance COMPUTER / SOFTWARE - - - 15,700 15,700 15,654 46 Finance Total - - - 15,700 15,700 15,654 46 Police PUBLIC SAFETY COMMUNICATIONS 35,908 312,585 1,749,677 - 1,749,677 1,654,794 94,883 VEHICLES / REPLACEMENT RESERVE 232,517 402,423 253,549 - 253,549 239,216 14,333 AUTOMATED LICENSE PLATE READERS - 39,917 - - - - - Police Total 268,425 754,925 2,003,226 - 2,003,226 1,894,010 109,216 Fire ADMINISTRATIVE FEES - STATION REPAIR/ROOF REPLACEMENT STATION 41 25,938 - 10,000 - 10,000 - 10,000 STATION 43 PARKING LOT REPAIR - 330 113,644 - 113,644 - 113,644 STATION 42 REPLACEMENT - - 7,000 - 7,000 6,000 1,000 STATION 41 GENERATOR REPLACEMENT - - 47,000 - 47,000 38,189 8,811 FUEL MANAGEMENT SYSTEM - - 33,000 - 33,000 - 33,000 VEHICLE REPLACEMENT RESERVE 54,501 194,386 1,424,455 - 1,424,455 104,368 1,320,087 ADVANCED LIFE SUPPORT EQUIP - - 9,725 - 9,725 9,725 - AED UNITS 2,648 - 46,218 - 46,218 27,435 18,783 MASS NOTIFICATION SIRENS - 212,755 87,245 - 87,245 8,925 78,320 FIRE SAFETY HOUSE - 15,181 - - - - - LIVE FIRE TRAINING FACILITY - - 75,000 - 75,000 9,915 65,085 Fire Total 83,087 422,652 1,853,287 - 1,853,287 204,557 1,648,730 Expenditures Revenues Capital Projects Fund FY 2013 Actuals FY 2013 Actuals FY 2015 FY 2015 FY 2014 Actuals FY 2014 Actuals FY 2015 Budget Amendment #2 19 of 22 Capital Projects Fund Account Name Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) Public Works CONSTRUCTION INSPECTORS - 21,224 78,688 - 78,688 - 78,688 TRANSPORTATION MASTER PLAN UPDATE - - 225,000 - 225,000 144 224,856 GRAVEL ROADS MAINTENANCE 61,766 86,690 202,384 - 202,384 66,426 135,958 STORMWATER MAINTENANCE 27,197 328,889 201,011 - 201,011 104,255 96,756 NPDES PERMIT COMPLIANCE 51,020 5,630 308,850 - 308,850 324 308,526 PAVEMENT MANAGEMENT 1,938,805 3,112,726 1,944,672 44,964 1,989,636 601,614 1,388,022 STORAGE BUILDING & YARD CONSTRUCTION 19,000 700 205,477 - 205,477 - 205,477 INFRASTRUCTURE / TRAFFIC CALMING 10,156 - 38,234 1,329 39,563 2,659 36,904 INFRASTRUCTURE / RESTRIPING 82,595 5,267 101,952 - 101,952 - 101,952 CAMBRIDGE SCHOOL ZONE EQUIP 27,500 - - - - - - REPLACE SCHOOL ZONE FLASHERS 526 - 102,474 - 102,474 53,820 48,654 INFRASTRUCTURE / EDGE OF PAVEMENT - - 50,000 - 50,000 - 50,000 INFRASTRUCTURE / BRIDGE REPLACEMENT 283,317 3,034 408,138 - 408,138 53,567 354,571 INFRASTRUCTURE / SIDEWALKS 25,102 10,755 547,015 54,726 601,741 - 601,741 BETHANY@COGBURN RD INTERSECTION IMPROVMTS 9,327 56 - - - - - HOPEWELL/FRANCIS/COGBURN INTERSECTION 54,646 822,725 18,952 - 18,952 5,804 13,148 HOPEWELL @ BIRMINGHAM INTERSECTION IMPROVMTS 54,705 70,646 1,324,737 - 1,324,737 41,867 1,282,870 INTERSECTION/HOPEWELL @ BETHANY BND/BETHANY WAY 42,917 - 252,083 - 252,083 - 252,083 INTERSECTION/FREEMANVILLE @ PROVIDENCE & B'HAM - 46,585 103,415 - 103,415 2,663 100,752 MCGINNIS FERRY INTERCHANGE - - 50,000 - 50,000 - 50,000 INFRASTRUCTURE/CRABAPPLE NE CONNECTOR - - 50,000 - 50,000 - 50,000 INTERSECTION/WEBB RD TURN LANES - - 185,000 - 185,000 - 185,000 GREEN RD PEDESTRIAN LIGHTING - - 80,000 - 80,000 75,149 4,852 VEHICLES / NEW VEHICLES - - 90,178 10,225 100,403 35,697 64,706 ASSET MANAGEMENT SOFTWARE - - 60,000 - 60,000 - 60,000 OTHER EQUIPMENT - - 11,000 - 11,000 11,000 - Public Works Total 2,688,579 4,514,927 6,639,260 111,244 6,750,504 1,054,987 5,695,517 Parks & Recreation PROF FEES/SIGN PROGRAM 1,795 7,600 - - - - - SITES / PARK LAND ACQUISTION 950,350 - - - - - - SITE IMPROVEMENT/CRABAPPLE CROSSING PARTNERSHIP 26,979 - - - - - - NORTHWESTERN MIDDLE IGA FIELDS - - 167,000 - 167,000 50,252 116,748 PROVIDENCE PARK - - 59,817 - 59,817 23,284 36,533 BYRD HOUSE RENOVATIONS 31,850 277,390 464,160 - 464,160 462,318 1,842 BROADWELL PARK PAVILION - 273 531,350 - 531,350 531,350 0 PARK & TRAIL EXPANSION 87,353 380,067 34,809 - 34,809 34,809 (0) NEW VEHICLES - - 26,921 - 26,921 26,921 0 Parks & Recreation Total 1,098,328 665,329 1,284,057 - 1,284,057 1,128,934 155,123 Community Development PROF FEES/TDR FEASIBILITY STUDY 11,180 - - - - - - ARCHITECTURAL CODE 1,081 - - - - - - FORM BASED CODE/TDR ORDINANCE 25,370 265 26,735 - 26,735 24,768 1,967 GATEWAY SIGNAGE & HISTORIC MARKERS - 7,460 60,350 - 60,350 4,175 56,175 SITE IMPROVEMENT/TREE RECOMPENSE 2,075 850 108,355 147,000 255,355 7,354 248,002 Community Development Total 39,705 8,575 195,440 147,000 342,440 36,297 306,143 Total Expenditures 4,220,227 6,393,390 12,583,673 258,244 12,841,917 4,723,310 8,134,261 TOTAL REVENUES OVER/(UNDER) EXPENDITURES 2,081,805 (1,084,929) (7,518,540) 186,222 BEGINNING FUND BALANCE 6,878,897 8,960,703 7,875,774 7,875,774 ENDING FUND BALANCE 8,960,703 7,875,774 357,234 8,061,996 FY 2014 Actuals FY 2015 Expenditures FY 2013 Actuals FY 2015 Budget Amendment #2 20 of 22 Capital Projects Fund BUDGET AMENDMENT NOTES Account Name Amount REVENUES 1. Total Revenues (excluding Operating Transfer In from General Fund 258,244 2. Operating Transfer in from General Fund 15,700 Total Revenues 273,944$ EXPENDITURES 1. Finance/Computer Software 15,700 2. Public Works/Pavement Management 44,964 3. Public Works/Traffic Calming 1,329 4. Public Works/Sidewalks 54,726 4. Public Works/New Vehicles 10,225 5. Community Development/Tree Recompense 147,000 273,944$ 273,944$ TOTAL BUDGET AMENDMENTS Increased each revenue line to reflect actual or projected revenue collections for the fiscal year. Increased to reflect the cost of implementing an new business license software to replace Energov Increased to offset the Sidewalk revenues received Increased to offset the Traffic Calming revenues received Increased to offset the revenues collected for Infrastructure Maintenance Fees and Landfill Use Fees Amendment Reason Increased to cover the cost of the business license software that replaced Energov Increased to offset Insurance Proceeds revenues collectedIncreased to offset the Tree Recompense revenues received FY 2015 Budget Amendment #2 21 of 22 CAPITAL GRANT FUND The Capital Grant Fund is considered to be a capital project fund that accounts for capital grants used to finance major capital projects. Account Name Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) FED GOV GRANT/CAPITAL/IND/GDOT CRABAPPLE STREETS - - 500,000 - 500,000 - 500,000 FED GOV GRANT/CAPITAL/IND/GDOT TAP (BIG CREEK)- 11,377 188,623 - 188,623 41,891 146,732 STATE GOV GRANT/LMIG FUNDS 455,372 275,873 200,000 78,684 278,684 278,684 0 STATE GOV GRANT/GDOT HPP FUNDS 296,269 60,362 7,648,156 - 7,648,156 622,373 7,025,783 STATE GOV GRANT/GA URBAN FORESTRY GRANT 20,000 - - - - - - STATE GOV GRANT/MARTA GRANT - - 177,355 - 177,355 102,705 74,650 STATE GOV GRANT/SR 9 @ BETHANY BND - 42,274 17,726 - 17,726 16,854 872 STATE GOV GRANT/GDOT LANDSCAPE - - 4,062 - 4,062 - 4,062 LOCL GOV GRANT/ALPHARETTA & NORTH FULTON CID - 15,000 15,000 - 15,000 15,000 - INTEREST REVENUE 989 319 - - - 44 (44) OPERATING TRANSFER IN FROM GENERAL FUND 529,291 - 600,180 - 600,180 550,165 50,015 Total Revenue 1,301,921 405,206 9,351,102 78,684 9,429,786 1,631,915 7,797,871 Account Name Amended Budget 6/1/15 Requested Budget Amendment Amended Budget Actuals as of 9/1/15 Budget Remaining (after adj) Public Works PAVEMENT MANAGEMENT 206,561 275,873 200,000 78,684 278,684 - 278,684 INFRASTRUCTURE / BHAM @ PROVIDENCE 1,201,768 113,068 3,020,232 - 3,020,232 1,835 3,018,397 INFRASTRUCTURE/ARNOLDMILL@NEW PROVIDENCE 377,703 - - - - - - INFRASTRUCTURE/CRABAPPLE @ B'HAM 136,465 203,287 5,244,471 - 5,244,471 3,348,050 1,896,421 INFRASTRUCTURE/MARTA 9,650 95,788 71,918 - 71,918 480 71,438 INFRASTRUCTURE/CRABAPPLE STREETSCAPE - 79,318 674,182 - 674,182 27,144 647,038 INFRASTRUCTURE/DEERFIELD@MORRIS 183,098 150,919 - - - - - INFRASTRUCTURE/SR 9@BETHANY BEND - 73,134 1,867 - 1,867 777 1,091 INFRASTRUCTURE/TRAIL CONN TO BIG CREEK GREENWA - 66,585 183,415 - 183,415 120,915 62,500 Public Works Total 2,115,245 1,057,971 9,396,085 78,684 9,474,769 3,499,199 5,975,570 Community Development BRANDING & SIGNAGE - 2,290 4,900 - 4,900 - 4,900 Community Development Total - 2,290 4,900 - 4,900 - 4,900 Expenditures Total 2,115,245 1,060,261 9,400,985 78,684 9,479,669 3,499,199 5,980,470 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (813,323) (655,055) (49,883) (1,867,284) BEGINNING FUND BALANCE 1,518,410 705,086 50,032 50,032 ENDING FUND BALANCE 705,086 50,032 149 (1,817,253) BUDGET AMENDMENT NOTES Account Name Amount REVENUES 1. State Gov Grant/LMIG Funds 78,684 Total Revenues 78,684$ EXPENDITURES 1. Public Works/Pavement Management 78,684 78,684$ 78,684$ FY 2013 Actuals FY 2013 Actuals Expenditures Revenues Capital Grant Fund FY 2014 Actuals FY 2014 Actuals FY 2015 FY 2015 TOTAL BUDGET AMENDMENTS Amendment Reason Increased revenue collections for the fiscal year Increased to reflect revenues received from LMIG Funds FY 2015 Budget Amendment #2 22 of 22 Page 1 of 2 STATE OF GEORGIA FULTON COUNTY ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2015 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. BE IT ORDAINED by the City Council of the City of Milton, GA while in a council meeting on September 21, 2015 at 6:00 p.m. as follows: WHEREAS, the City Manager of the City of Milton has presented amendments to the fiscal year 2015 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budget amendments results in a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the amended fiscal year 2015 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget amendment, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s amended fiscal year 2015 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. Page 2 of 2 ADOPTED AND APPROVED this 21st day of September, 2015. CITY OF MILTON, GEORGIA By: ________________________ Mayor Joe Lockwood __________________________ ________________________ Councilmember Karen Thurman Councilmember Burt Hewitt _________________________ ________________________ Councilmember Matt Kunz Councilmember Joe Longoria _________________________ ________________________ Councilmember Bill Lusk Councilmember Rick Mohrig Attest: _______________________________ Sudie AM Gordon, City Clerk First Reading: September 9, 2015 Public Hearing: September 21, 2015 Ratification: September 21, 2015 (SEAL) 0 HOME OF' E � r TY OF LIFE EN GEORGIA' M, I LT0.N1 ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 4, 2015 FROM: City Manager AGENDA ITEM: Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2016 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. MEETING DATE: Wednesday, September 9, 2015 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER. � APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES CITY ATTORNEY REVIEW REQUIRED: () YES () NOT APPROVED NO K'NO APPROVAL BY CITY ATTORNEY O APPROVED (} NOT APPROVED PLACED ON AGENDA FOR. eq REMARKS ©30YauEM *** PHONE: 678.2x2.2500 FAX: 67$.242.2499 Green~ " Ctry of + info@cityofmiltonga.us I www.cityofmiitonga.us ++�E Coill�munity 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 projects progress public input team savings relationships & rural lifestyle & open space & responsible government & growth TABLE OF CONTENTS TRANSMITTAL LETTER ................................................................................................................. 1 LISTING OF POSITIONS .............................................................................................................. 11 GENERAL FUND........................................................................................................................... 14 BUDGET SUMMARY ....................................................................................................................... 15 REVENUES ................................................................................................................................... 16 EXPENDITURES ............................................................................................................................ 20 MAYOR AND CITY COUNCIL ................................................................................................. 21 CITY MANAGER ................................................................................................................... 22 CITY CLERK ........................................................................................................................ 24 GENERAL ADMINISTRATION ................................................................................................. 25 FINANCE ............................................................................................................................. 26 LEGAL ................................................................................................................................ 28 INFORMATION TECHNOLOGY ................................................................................................ 29 HUMAN RESOURCES ........................................................................................................... 31 RISK MANAGEMENT ............................................................................................................ 33 GENERAL GOVERNMENT BUILDINGS .................................................................................... 34 INNOVATION AND ENGAGEMENT ........................................................................................... 35 MUNICIPAL COURT .............................................................................................................. 37 POLICE ............................................................................................................................... 39 FIRE ................................................................................................................................... 43 EMS OPERATIONS ............................................................................................................... 46 PUBLIC W ORKS .................................................................................................................. 47 PARKS AND RECREATION .................................................................................................... 49 COMMUNITY DEVELOPMENT ................................................................................................ 50 ECONOMIC DEVELOPMENT .................................................................................................. 52 DEBT SERVICE .................................................................................................................... 53 OTHER FINANCING USES ..................................................................................................... 54 OTHER COSTS (CONTINGENCY) ........................................................................................... 55 MAINTENANCE & OPERATING INITIATIVES ............................................................................. 56 SPECIAL REVENUE FUNDS ........................................................................................................ 77 SPECIAL EVENTS FUND ................................................................................................................ 78 E-911 FUND ................................................................................................................................ 83 HOTEL/MOTEL TAX FUND ............................................................................................................. 84 CAPITAL IMPROVEMENT PROGRAM ....................................................................................... 85 CAPITAL PROJECTS FUND ............................................................................................................ 86 CAPITAL GRANT FUND .................................................................................................................. 89 CAPITAL PROJECTS – REVENUE BOND FUND ................................................................................. 90 CAPITAL IMPROVEMENT PROGRAM: FY 2016 – FY 2022 ............................................................... 91 September 1, 2015 To the Honorable Mayor, City Council and the Citizens of Milton: We respectfully submit for your consideration the City of Milton’s proposed balanced budget for fiscal year 2016 (FY 2016). An objective of the City’s budget is to provide a management tool by which our local government can unite its budgeting efforts to provide quality services while operating within available resources. This process results in an updating of the City’s on-going financial plan and provides a vehicle by which management decisions can be made as a result of the formulation and analysis of the respective data. BUDGET PROCESS AND OVERVIEW The fiscal year 2016 budget process began in July with distribution of historical data and forms to all the department directors. Each department formulated budgets in three major areas: maintenance & operating, operating initiatives, and capital project requests. Concurrent with departmental budgeting, finance staff completed the first draft of a salary/benefits budget as well as formulated initial revenue estimates. In late July, each department director met with the City Manager to review their budget requests. Each request was evaluated by the City Manager and the Assistant City Manager according to the priority specified by the department director and available funding. Consideration was also given to the strategies identified in the 2012-2015 Strategic Plan. The budget was presented for the first time during the work session held on August 10, 2015. The first public hearing is being held during the September 9, 2015 council meeting where citizen input is encouraged. A second public hearing will be held on September 21, 2015 where the final budget will be presented and considered for adoption. KEY BUDGET FACTORS, ISSUES, AND PRIORITIES As with previous years, the foundation for the fiscal year 2016 budget is based on three key financial factors: • Sustainability of existing services • Maintaining the quality of life for constituents, citizens, and businesses through capital programming • Enhancement to services through operating initiatives Sustainability of Existing Services and Enhancements through Operating Initiatives The fiscal year 2016 General Fund balanced budget of $26,043,278 is based on a millage rate of 4.731 mills, which is the same millage rate applied in previous fiscal years. This budget provides financial resources for the City of Milton to sustain the current levels of service and includes areas of improved service via operating initiatives. In appropriating the resources to sustain existing services, the following are the proposed projected revenue sources for the General Fund: Other Taxes, 14,251,000 , 55% Property Taxes, 9,677,200 , 37% Licenses & Permits, 859,000 , 3% Fines & Forfeitures, 550,000 , 2% Charges for Services, 600,000 , 3% Other Financing Sources, 38,000 , 0% Investment Income, 20,450 , 0% Revenue Sources FY 2016 Budget 2 Transmittal Letter Salary and Benefits Detail The salary and benefit budget is based upon approved positions and the associated benefit program costs. For FY 2016, direct City costs for salaries/benefits is $12,144,159, with $8,968,300 appropriated for salaries and $3,175,859 for benefits, making benefit costs 26% of the total salaries/benefit budget. As the City recognizes the cost of employee retention is less than employee turnover and recruitment, this budget includes a market adjustment of 2.5% for all personnel. This adjustment is prorated by the number of months each employee worked for the City during FY 2015. The total City salary/benefits budget is approximately 47.8% of the total operating expenditures. Budget Summary by Department – General Fund Mayor and City Council The FY 2016 budget appropriation for the Mayor and Council is $171,375. This department is comprised of a Mayor and six Council Members. Salaries of the Mayor and Council are set by the City Charter. Each elected official receives an annual stipend for expenditure reimbursement. There is one initiative request for this department – a green space bond initiative ($200,000). This includes appropriate planning and the cost of the general obligation bond process. Excluding the initiative, appropriations for this year are relatively flat over the previous fiscal year. City Manager The fiscal year 2016 budget appropriation for the City Manager’s Department is $705,273. The City Manager is responsible for the overall management of all city functions and operations. The City Manager’s Department is comprised of the following employees: • City Manager • Two Assistant City Managers • Executive Aide The appropriations for this department are 4.47% higher than FY15. City Clerk The fiscal year 2016 budget appropriation for the City Clerk’s Department is $239,097. The Clerk is responsible for the compilation and publication of all FY 2016 Budget 3 Transmittal Letter council agendas. The City Clerk is holder of all City records, therefore is responsible for the records management program. The City Clerk’s Department is comprised of the following employees: • City Clerk • Two Part-Time Receptionists The budget for this department is 24.3% higher than the previous year due to the cost of the upcoming council elections. Finance The total appropriation for the Finance Department for FY 2016 is $427,877. This department is responsible for managing the City’s financial assets and is comprised of the following employees: • Financial Services Manager • Procurement Manager • Accounting Manager • Revenue Coordinator The appropriations for this department are relatively flat over the previous year. Legal Legal services are provided to the City through a contractual relationship with Jarrard and Davis, LLP. The budget for legal services and consultation is $230,000. This is the same as the previous year. Information Technology The fiscal year 2016 budget appropriation for the Information Technology (IT) Department is $791,103. IT is responsible for all technology and geographical information services. This department consists of one employee – IT Manager. The City has also partnered with an external vendor, VC3, Inc., to provide IT support, disaster recovery and a cloud solution platform. With the upcoming construction of the new City Hall, a plan will need to be developed for the IT infrastructure of that facility. An initiative request for $72,000 is included and will allow for additional project hours of VC3’s services to assist the City with developing and implementing this plan. Excluding the initiative, the overall budget for operations in this relatively flat in comparison to last year. Human Resources The Human Resources Department budget appropriation is $321,602. This department is in charge of recruitment, training and development, record FY 2016 Budget 4 Transmittal Letter keeping of all personnel data, and benefits. It currently consists of two employees: • Human Resources Director • Records Clerk There is one initiative request in this department to perform an independent review of our salaries and benefits package to ensure we remain competitive in the market ($20,000). Excluding the initiative, the appropriations for FY 2016 are relatively flat in comparison to the FY 15 budget. Innovation and Engagement (previously Public Information and Marketing) The FY 16 budget appropriation for the Innovation and Engagement department is $306,105. This department is responsible for informing the public through various media outlets of the news and events concerning the City and its citizens and ensuring the City’s image is protected. This department is also responsible for coordinating the City’s numerous special events throughout the year. It currently consists of four employees: • Innovation and Strategy Manager • Communications Manager • Public Outreach Coordinator • Part-Time Community Builder There is one initiative request in this department for a portable sound system for special event ceremonies ($3,240). The FY 16 budget is (14.43%) less than the previous year due to the implementation costs for a new website design in FY15 not carrying over into the new year. Municipal Court The FY 16 budget appropriation for Municipal Court is $299,708. The court staff is responsible for the operation of the City’s municipal court system, scheduling, processing, and tracking all violations issued by public safety and code enforcement personnel. The Court Department is comprised of the following employees: • Court Clerk • Municipal Judge • City Solicitor • Administrative Assistant • Part-Time Administrative Assistant In the coming fiscal year, we are exploring the opportunity to relocate our court functions into the Alpharetta Court Facility in the Crabapple area. Partnering with Alpharetta to co-locate our court functions with theirs provides a cost- savings solution for both entities. This year’s budget incorporates a request for FY 2016 Budget 5 Transmittal Letter renovating the office space to fit our needs ($100,000) in the Capital Projects Fund and a lease expense of $36,000 for the year as an operating initiative request. Aside from these two new requests, appropriations for this year are relatively flat over the previous fiscal year. Police Department The fiscal year 2016 budget appropriation for the Police Department is $4,187,145. It is comprised of the following employees: • Police Chief • Two Captains • Five Lieutenants • Five Sergeants • Twenty-six Police Officers • Part-Time School Crossing Guard • Administrative Assistant • Accreditation Manager • Records Clerk • Code Enforcement Officer There is one initiative request in this department for a Krimesite Imager ($14,950). This equipment will allow the Criminal Investigation Division to detect and document fingerprints from a crime scene without the use of chemicals. Excluding the initiative request, the FY 15 appropriations are 5.5% higher than the previous year due in large part to the scheduled replacement of 40 radios which was anticipated based upon our transition to the North Fulton Regional Radio Authority’s system and the requirement to move to TDMA capability. This transition will be done over time and will be offset by revenues received as our existing radios are disposed of in accordance with our policy. Fire Department The Fire Department’s budget appropriation for FY 16 is $5,955,420. It is comprised of the following employees: • Fire Chief • Deputy Chief • Four Battalion Chiefs • Fire Marshal • Assistant Fire Marshal • EMS Trainer • Twelve Captains • Fifteen Fire Apparatus Operators • Twenty-four Firefighters • Administrative Assistant There are four additional operating initiatives requested by the Fire Department: FY 2016 Budget 6 Transmittal Letter • Public education program initiative - $4,003 • Scot’s RIT-PACK III - $3,595 • Advanced stroke life support training center - $1,842 • Landscape improvements at stations 41 and 43 - $32,400 Appropriations for this department are 6.99% higher than the previous year’s budget (excluding the initiatives). Like the police department, the increase is transitions the department’s front line radios to TDMA capability. Public Works The fiscal year 2016 budget appropriation for Public Works is $2,029,695. Public Works is responsible for transportation and road repair and maintenance activities. It is comprised of the following employees (not including subcontracted personnel): • Transportation Engineer • Stormwater Engineer • Public Works Manager • Field Superintendent • Public Works Citizen Responder • Two Part-Time Equipment Operators • Environmental Engineer/Arborist • Plan Review Engineer • Construction Inspector During FY 15, we restructured the Public Works and Community Development departments moving employees to where their duties were more in-line with the function of the department. This resulted in three employees transferring from Community Development to Public Works: the arborist, plan review engineer and construction inspector. A budget amendment will be presented to the council for approval to move the appropriations associated with these employees on September 21, 2015. Until the amendment is approved, the Public Works FY 16 budget appears to be 15.14% higher than the FY 15 budget. In reality, the budget is relatively flat over the previous year. Parks & Recreation The Parks and Recreation department appropriations for FY 16 are $1,282,133. It is comprised of the following employees: • Parks and Recreation Director • Recreation Program Coordinator • Two Part-Time Camp Supervisors • Part-Time Lead Camp Counselor • Five Part-Time Camp Counselors FY 2016 Budget 7 Transmittal Letter There are three operating initiatives requested in this department: • Landscape and irrigation improvements at Broadwell Pavilion - $50,500 • Procurement of landscape and lawn care services for city parks - $25,000 • Reclassifying the recreation program coordinator to a manager level position - $15,772 There is a 34.83% increase in the budget for Parks and Recreation over last year. This significant jump is a direct result of the additional operating costs needed for Bell Memorial Park when the expansion project is complete. In 2014, the City began construction to expand the park from 12 acres with four baseball fields to a nearly 30 acre park with four baseball fields, two rectangular fields and a trail system winding throughout the undeveloped land. The park is scheduled to open on October 3, 2015. Community Development The fiscal year 2016 budget appropriation for the Community Development department is $633,854. Community Development is responsible for all planning and zoning activities, as well as inspections. The Community Development Department is comprised of the following employees: • Director of Community Development • Two Principal Planners • Zoning Manager • Part-Time Permit Technician • Permit Technician (contractual) • Building Official (contractual) • Plans Examiner (contractual) • Two Building Inspectors (contractual) There are two initiative requests from this department. The first is for a part-time conservation project manager ($50,000) that will serve as the point of contact for conservation initiatives. Second is a request to reclassify the city’s architect from a grade 36 to a grade 38 ($5,031) to bring this position classification in-line with the job responsibilities performed. Excluding the initiatives, the budget for this department decreased by 35.22% from FY 15 budget due to transferring three employees to the Public Works department as previously described. Economic Development The Economic Development department appropriations for FY 16 are $78,588. This department is responsible for attracting and retaining businesses in Milton. There is one part-time employee that performs these duties. The appropriations for this department are flat in comparison to the previous year’s budget. FY 2016 Budget 8 Transmittal Letter Other Budgeted Expenditures – Non-departmental Included in the expenditure appropriations are the following: • General supplies, pool vehicle gas and maintenance, and postage for City Hall totaling $43,557. • Property and liability insurance in the amount of $216,328. • City Hall lease, common area maintenance, and governmental facility maintenance in the amount of $396,421. • As required in the adopted Budgetary Policies of the City, a 1% contingency has been appropriated. This totals $188,496 for FY 16. • An interfund transfer of $6,907,834 out of the General Fund and into the Capital Projects Funds in order to pay for the recommended capital projects for FY 16. Maintaining the Quality of Life for Constituents, Businesses, and Citizens through Capital Programming The City’s capital improvement program has the most visible and long-term effect on the quality of life for residential and commercial citizens and Milton’s visitors. As part of the capital planning process for fiscal year 2016, first priority was given to projects that would 1) maintain or repair the City’s current assets, 2) alleviate or mitigate a health/safety hazard, and 3) provide external funding toward a capital project. Secondary priority for funding considerations was given to projects that included long- term visioning and planning for the City of Milton. The appropriation for the fiscal year 2016 capital improvement program (CIP) is $7,386,531 and is detailed in the CIP spreadsheets following this transmittal letter. Funding for these projects comes primarily from operating revenues in the amount of $6,907,834. The remaining balance comes from other revenue sources such as infrastructure maintenance fees and an interfund transfer from the E-911 fund to offset costs associated with the construction of the radio communication system. FUND BALANCE An adequate level of fund balance (i.e., the difference between the City’s assets and liabilities) is essential to mitigate current and future risks and to ensure stable service levels. It also is a crucial consideration in long-term financial planning for capital projects. At the end of FY 14, the City’s General Fund fund balance totaled approximately $10.8 million. Nearly $4.3 million was allocated to the City Hall construction project during FY 15, leaving a balance of over $6.5 million. As we near the end of FY 15, it is anticipated FY 2016 Budget 9 Transmittal Letter that the fund balance will be around $8.9 million due to higher than projected revenue collections and lower than anticipated departmental expenses. According to our fund balance policy, surplus fund balance (i.e., fund balance monies greater than 21% of the current year’s operating budget) can be utilized for the capital improvement program. The total amount of surplus funds is projected to be approximately $4.9 million. We are proposing to allocate $1.5 million to the City Hall construction project to align funding with the design development cost estimate. We are also proposing to use another $2 million to fund the acquisition of future park land, $200k to add to sidewalk construction, and $200k for dam maintenance. The remaining $1 million is requested to go toward improvements to Providence Park or to fund locally additional costs which may result in the NW connector road in Crabapple. Bids are due in October 2015. This allocation would be the result of the City Council’s direction once the actual costs are known. The remaining fund balance is believed to be sufficient for future needs; and is in keeping with our policy and other current statutory requirements. BUDGET POLICY Annual budgets are adopted on a basis consistent with accounting practices as defined by generally accepted accounting principles for all funds. All annual appropriations lapse at year end except capital project and grant funds, which adopt project-length budgets. CLOSING It is our privilege to submit the FY 2016 Proposed Budget to Milton’s Mayor, City Council and Citizens. This budget illustrates the City’s dedication to providing the highest level of services while maintaining sound fiscal policies. We would like to thank all of the contributors for their diligent efforts in developing a budget that addresses the major policy goals of the City Council, while protecting the financial health of the City now and in the future. If in your review of this document you have any questions, please do not hesitate to contact us. Respectfully Submitted, Christopher J. Lagerbloom Stacey R. Inglis City Manager Assistant City Manager/Treasurer FY 2016 Budget 10 Transmittal Letter Department/Position Full-Time Positions Part-Time Positions Pay Grade Mayor & Council Mayor 1 Mayor Pro-Tem 1 Councilmember 5 Department Total 0 7 City Clerk City Clerk 1 36 Receptionist 2 24 Department Total 1 2 City Manager City Manager 1 43 Assistant City Manager 2 42 Executive Aide 1 30 Department Total 4 0 Community Development Director of Community Development 1 40 Architect 1 38 Principal Planner 2 35 Zoning Manager 1 35 Permit Technician 1 Sustainability Coordinator 1 Department Total 5 2 Court Court Clerk 1 36 Court Administrative Assistant 1 1 28 Judge 1 Court Solicitor 1 Department Total 2 3 Economic Development Economic Development Manager 1 Department Total 0 1 Finance Financial Services Manager 1 36 Procurement Manager 1 34 Accounting Manager 1 34 Revenue Coordinator 1 28 Department Total 4 0 Fire Chief 1 40 Deputy Chief 1 36 Battallion Chief 4 35 Fire Marshal 1 35 Assistant Fire Marshal 1 31 Listing of Positions City of Milton FY 2016 Budget 11 Listing of Positions Department/Position Full-Time Positions Part-Time Positions Pay Grade Listing of Positions City of Milton Fire Captain 12 31 Fire Apparatus Operator 15 30 Firefighter 24 28 EMS Trainer 1 31 Administrative Assistant 1 28 Department Total 61 0 Human Resources Director of Human Resources 1 40 Records Clerk 1 24 Department Total 2 0 Information Technology IT Manager 1 38 Department Total 1 0 Parks Director of Parks and Recreation 1 40 Program Manager 1 34 Camp Supervisor (summer)2 Lead Counselor (summer)1 Camp Counselor I or II (summer)5 Department Total 2 8 Police Chief 1 40 Captain 2 35 Lieutenant 5 31 Sergeant 5 30 Police Officer 26 28 Accreditation Manager 1 30 Administrative Assistant 1 28 Records Clerk 1 24 Code Enforcement Officer 1 28 School Crossing Guard 1 Department Total 43 1 Innovation and Engagement Strategy and Innovation Manager 1 36 Communications Manager 1 36 Public Outreach Coordinator 1 28 Community Builder 1 Department Total 3 1 FY 2016 Budget 12 Listing of Positions Department/Position Full-Time Positions Part-Time Positions Pay Grade Listing of Positions City of Milton Public Works Transportation Engineer 1 36 Capital Projects Manager 1 34 Stormwater Engineer 1 33 Manager Public Works 1 36 Field Maintenance Supervisor 1 30 Citizen Responder 1 24 Plan Review Engineer 1 33 Environmental Engineer/Arborist 1 28 Construction Inspector 1 28 Equipment Operator 3 Department Total 9 3 Total 137 28 FY 2016 Budget 13 Listing of Positions General Fund FY 2016 Budget 14 General Fund Department Requests City Manager Recommended Council Approved Revenues Taxes 18,191,063 22,790,894 22,796,673 23,928,200 23,928,200 - Licenses & Permits 678,353 924,737 858,500 859,000 859,000 - Intergovernmental Revenues 48,298 1,711 - - - - Charges for Services 485,314 615,982 485,400 600,000 600,000 - Fines & Forfeitures 382,434 582,169 551,000 550,000 550,000 - Investment Income 19,347 22,127 22,500 20,450 20,450 - Contributions & Donations 31,475 2,357 - - - - Miscellaneous Revenue 47,370 53,539 46,660 47,628 47,628 - Other Financing Sources 62,616 36,761 36,000 38,000 38,000 - Total Revenues 19,946,271 25,030,278 24,796,733 26,043,278 26,043,278 - Expenditures Mayor & Council 167,312 143,961 172,810 171,375 171,375 - City Manager 282,478 536,496 675,067 705,273 705,273 - City Clerk 189,733 172,811 192,358 239,097 239,097 - General Administration 31,692 38,503 39,414 43,557 43,557 - Finance 479,962 383,331 431,244 427,877 427,877 - Legal 216,208 299,448 230,000 230,000 230,000 - Information Technology 565,650 532,035 788,178 811,457 791,103 - Human Resources 272,206 267,537 323,149 321,602 321,602 - Risk Management 182,588 183,009 251,855 216,328 216,328 - General Govt Buildings 337,349 453,260 386,485 396,421 396,421 - Innovation & Engagement 154,213 197,793 358,730 304,507 306,105 - Municipal Court 233,588 254,698 301,471 299,708 299,708 - Police 2,846,047 3,157,817 3,967,560 4,047,745 4,187,145 - Fire 4,458,410 5,099,302 5,566,535 5,962,870 5,955,420 - EMS Operations 99,187 - - - - - Public Works 1,511,028 1,742,108 1,762,863 2,046,461 2,029,695 - Parks & Recreation 754,479 748,116 950,945 1,282,133 1,282,133 - Community Development 938,323 1,028,155 978,451 634,594 633,854 - Economic Development 43,914 78,313 79,941 80,788 78,588 - Debt Service 90,769 90,769 179,117 - - - Other Financing Uses 6,702,559 8,313,444 11,262,182 6,907,834 6,907,834 - Contingency - - 177,068 190,280 188,496 - M&O Initiatives - - - 806,197 534,333 Total Expenditures 20,557,695 23,720,905 29,075,423 26,126,104 25,945,944 - Total Revenues Over/(Under) Expenditures (611,424) 1,309,372 (4,278,690) (82,826) 97,334 - Beginning Fund Balance 10,100,799 9,489,374 10,798,747 6,520,057 6,520,057 6,520,057 Ending Fund Balance 9,489,374 10,798,747 6,520,057 6,437,231 6,617,391 6,520,057 FY 2016 Amended Budget FY 2015 Actuals FY 2014 General Fund Summary Actuals FY 2013 FY 2016 Budget 15 General Fund Revenues FY 2016 Budget 16 General Fund Department Requests City Manager Recommended Council Approved TAXES Current Yr Property Taxes-Real 7,948,755 8,579,384 8,400,000 9,050,000 9,050,000 - Current Yr Property Taxes-Utility 60,042 57,084 80,500 60,000 60,000 - Prior Yr Property Taxes-Real 298,587 203,540 320,000 350,000 350,000 - Current Yr Prop Taxes-Personal 200,861 191,084 190,000 190,000 190,000 - Motor Vehicle Tax 751,348 1,018,927 275,000 275,000 275,000 - Title Ad Valorem Tax - - 720,000 700,000 700,000 - Intangible Tax 269,681 185,431 175,000 200,000 200,000 - Prior Yr Prop Taxes-Personal 11,422 5,136 2,000 2,000 2,000 - Real Estate Transfer Tax 71,341 78,685 75,000 85,000 85,000 - Franchise Fees 1,867,963 1,937,428 1,850,000 1,900,000 1,900,000 - Local Option Sales Tax 3,983,981 7,722,018 8,000,000 8,300,000 8,300,000 - Alcohol Beverage Excise Tax 298,125 297,010 295,000 295,000 295,000 - Business & Occupation Tax 663,050 673,614 660,000 650,000 650,000 - Insurance Premium Tax 1,684,784 1,764,314 1,680,000 1,800,000 1,800,000 - Financial Institution Tax 33,918 35,172 39,673 39,000 39,000 - Penalties & Interest-Real Prop 23,285 25,515 22,000 25,000 25,000 - Penalties & Interest-Pers Prop 2,606 324 500 200 200 - Penalties & Interest-Business Lic 15,673 16,102 12,000 7,000 7,000 - Total: Taxes 18,191,063 22,790,894 22,796,673 23,928,200 23,928,200 - LICENSES & PERMITS Alcohol Beverage Licenses 145,600 138,600 147,400 145,000 145,000 - Advertising Fee 1,072 1,600 1,800 1,000 1,000 - Pouring Permit 5,970 6,255 5,500 5,500 5,500 - Public Facilities Alcohol Permit - - - 1,000 1,000 - Solicitation Permit 1,170 195 300 300 300 - Zoning & Land Use Permits 21,147 21,775 15,000 10,000 10,000 - Land Disturbance 85,860 263,920 200,000 200,000 200,000 - Modification 100 2,100 1,600 600 600 - Variance 3,425 5,200 5,500 6,500 6,500 - Seasonal & Special Events 880 1,580 800 1,000 1,000 - Sign Permits 4,673 8,425 3,500 4,000 4,000 - Building Permits 405,191 460,286 470,000 480,000 480,000 - NPDES Fees 3,066 13,301 6,000 3,000 3,000 - Taxi & Driver Permitting Fees 200 1,500 1,000 1,000 1,000 - Penalties & Interest-Alcohol Beverage Lic 5,639 127 100 100 100 - Total: Licenses & Permits 678,353 924,737 858,500 859,000 859,000 - INTERGOVERNMENTAL REVENUES Fulton County/SSD Funds 48,298 1,711 - - - - Total: Intergovernmental Revenues 48,298 1,711 - - - - CHARGES FOR SERVICES Precious Metals Work Permit Admin Fee 70 - - - - - Finance Admin Fee 68,250 69,645 65,000 65,000 65,000 - Court Admin Fee 159,812 237,744 190,000 190,000 190,000 - Maps & Cert Letters 390 510 200 300 300 - Plan Review Fees 155,030 198,108 125,000 150,000 150,000 - Open Records Fees 598 547 350 500 500 - Online Payment Convenience Fee 4,284 3,686 8,500 3,700 3,700 - Development Bond Fee 200 1,400 500 1,000 1,000 - Development Bond Fee to Offset Legal Expense - 8,500 2,000 7,000 7,000 - Election Qualifying Fee 2,250 - 2,000 - - - Accident Reports 1,140 56 100 - - - Expungement Fees 2,200 1,700 1,700 - - - Alarm Registration (1,050) - - - - - Revenues FY 2013 Actuals Account Name FY 2014 Actuals FY 2016 FY 2015 Amended Budget FY 2016 Budget 17 General Fund Department Requests City Manager Recommended Council Approved Revenues FY 2013 Actuals Account Name FY 2014 Actuals FY 2016 FY 2015 Amended Budget False Alarms 6,300 5,100 4,000 4,000 4,000 - Fire Plan Review 913 1,229 800 800 800 - Fire Inspection 170 4,200 2,500 5,000 5,000 - Fingerprinting Fee 1,720 4,201 4,000 4,000 4,000 - Fingerprinting/Gold Buyers/Pawn Shops 60 - - - - - CPR Classes 444 210 100 150 150 - Self Defense Class 1,320 1,050 1,000 1,000 1,000 - Background Check Fees 14,995 17,125 14,000 14,000 14,000 - Activitiy Fees/Joyful Soles 15,515 17,133 17,000 23,000 23,000 - Facility Rental 2,633 - - - - - Activity Commissions 48,041 - - - - - Activity Commissions/ATPP - - 250 - - - Activity Commissions/Core Physique - 4,104 2,000 - - - Activity Commissions/Eagle Stix Lacrosse - - 8,500 8,500 8,500 - Activity Commissions/FITT2U - 5,586 3,000 2,500 2,500 - Activity Commissions/North GA Rec - 23,020 18,500 30,000 30,000 - Activity Commissions/Sperber Music - 1,091 500 250 250 - Activity Commissions/YMCA - 2,286 - - - - Activity Commissions/Blaze Sports - - 1,000 - - - Activity Commissions/Halftime Sports - 2,464 3,500 5,000 5,000 - Activity Commissions/HYA - - 1,500 75,000 75,000 - Activity Commissions/NFL Youth Flag Football - 848 2,500 9,000 9,000 - Activity Commissions/Southern Educational Resources - 4,045 5,000 - - - Activity Commissions/Wacky Schoolers - - 250 - - - Bad Check Fees 30 395 150 300 300 - Total: Charges for Services 485,314 615,982 485,400 600,000 600,000 - FINES & FORFEITURES Fines & Forfeitures 382,434 580,219 550,000 550,000 550,000 - Ordinance Fines - 1,950 1,000 - - - Total: Fines & Forfeitures 382,434 582,169 551,000 550,000 550,000 - INVESTMENT INCOME Interest Revenue 2,330 549 500 450 450 - Tan Proceeds Interest - - - - - - Realized Gain/Loss on Investmt 17,018 21,578 22,000 20,000 20,000 - Total: Investment Income 19,347 22,127 22,500 20,450 20,450 - CONTRIBUTIONS & DONATIONS Donation Revenue - 100 - - - - Donation Revenue-Pub Sfty 3,358 992 - - - - Donation Revenue-Fire - 1,091 - - - - Donation Revenue-Public Safety Fd 3,317 - - - - - Donation Revenue-R.A.D. 1,000 - - - - - Donation Revenue-Golf Tournament 23,605 - - - - - Donation Revenue-Community Development 195 123 - - - - Donation Revenue-Parks & Recreation - 52 - - - - Total: Contributions & Donations 31,475 2,357 - - - - MISCELLANEOUS REVENUE Cell Tower Lease 17,940 17,940 17,940 43,428 43,428 - Lease-15315 Thompson Rd 2,374 - - - - - Lease-15260 Bell Park Rd 110 30 - - - - Facility Rental - - 2,200 - - - Facility Rental/Bethwell Community Center - 1,970 - 1,500 1,500 - Facility Rental/Friendship Park - 480 - 200 200 - Facility Rental/Bell Memorial Park - 250 - - - - Facility Rental/Broadwell Pavilion - - - 2,500 2,500 - FY 2016 Budget 18 General Fund Department Requests City Manager Recommended Council Approved Revenues FY 2013 Actuals Account Name FY 2014 Actuals FY 2016 FY 2015 Amended Budget Insurance Proceeds 2,642 - - - - - Insurance Proceeds-Pub Sfty 10,400 476 10,900 - - - Insurance Proceeds-PW 8,816 19,356 2,550 - - - Damaged Property-Citizen Reimb 693 1,085 - - - - Other Misc Revenue 4,405 12,034 13,070 - - - Over/Short Cash Drawer (10) (83) - - - - Total: Miscellaneous Revenue 47,370 53,539 46,660 47,628 47,628 - OTHER FINANCING SOURCES Operating Transfers In-Htl/Mtl Fd 20,000 20,000 20,000 20,000 20,000 - Sale of Surplus Equipment 42,616 16,761 16,000 18,000 18,000 - Total: Other Financing Sources 62,616 36,761 36,000 38,000 38,000 - TOTAL 19,946,271 25,030,278 24,796,733 26,043,278 26,043,278 - FY 2016 Budget 19 General Fund Expenditures FY 2016 Budget 20 General Fund Mayor & Council Account Name Department Requests City Manager Recommended Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 101,389 100,889 101,000 101,000 101,000 - STIPEND / THURMAN 441 451 2,000 2,000 2,000 - STIPEND / KUNZ 1,152 1,162 2,000 2,000 2,000 - STIPEND / LUSK 441 451 2,000 2,000 2,000 - STIPEND / HEWITT 441 451 2,000 2,000 2,000 - STIPEND / LONGORIA 441 451 2,000 2,000 2,000 - STIPEND / MOHRIG 796 1,237 2,000 2,000 2,000 - STIPEND / LOCKWOOD 1,186 1,193 3,000 3,000 3,000 - Total: Salaries & Wages 106,286 106,284 116,000 116,000 116,000 - Employee Benefits 401A (SS MATCH)3,812 3,783 3,791 3,791 3,791 - FICA MEDICARE 1,357 1,463 1,468 1,468 1,468 - UNEMPLOYMENT INSURANCE 426 355 420 350 350 - WORKER'S COMPENSATION 139 257 680 381 381 - Total: Employee Benefits 5,734 5,859 6,359 5,990 5,990 - Purchased Professional and Technical Services PROFESSIONAL FEES 19,057 - 600 - - - FACILITATOR/CONFERENCE - - 6,800 6,800 6,800 - Total: Purchased Professional and Technical Services 19,057 - 7,400 6,800 6,800 - Purchased-Property Services RENTAL EQUIPMENT & VEHICLES - 319 166 - - - Total: Purchased-Property Services - 319 166 - - - Other Purchased Services ADVERTISING: High School Booster Ads 1,150 1,262 1,150 1,315 1,315 - PRINTING: Business Cards, Name Badges 660 91 600 400 400 - TRAVEL - - - - GENERAL - 330 - - - - ANNUAL GMA CONFERENCE 9,057 7,469 7,000 7,000 7,000 - MAYOR'S DAY 1,457 743 2,500 2,500 2,500 - ROBERT E KNOX MUNICIPAL LEADERSHIP INSTITUTE - - - 2,120 2,120 - Total Travel 10,514 8,541 9,500 11,620 11,620 - DUES AND FEES GREATER NORTH FULTON CHAMBER 5,000 1,250 8,750 5,000 5,000 - GEORGIA MUNICIPAL ASSOCIATION ANNUAL FEES 8,705 9,931 10,500 10,500 10,500 - Total Dues and Fees 13,705 11,181 19,250 15,500 15,500 - EDUCATION & TRAINING ANNUAL GMA CONFERENCE COSTS 4,090 4,360 4,315 4,500 4,500 - MAYOR'S DAY 3,045 2,310 4,950 5,000 5,000 - ROBERT E KNOX MUNICIPAL LEADERSHIP INSTITUTE - - - 1,100 1,100 - ELECTED OFFICIALS TRAINING 1,800 325 1,800 1,800 1,800 - Total Education & Training 8,935 6,995 11,065 12,400 12,400 - Total: Other Purchased Services 34,964 28,071 41,565 41,235 41,235 - Supplies GENERAL SUPPLIES 369 2,164 300 300 300 - FOOD/MEALS: Citizen Meetings 616 781 800 800 800 - Total: Supplies 985 2,945 1,100 1,100 1,100 - Other Costs PAYMENT TO OTHERS / NON-RECURRING 287 483 220 250 250 - Total: Other Costs 287 483 220 250 250 - Total: Mayor & Council 167,312 143,961 172,810 171,375 171,375 - FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 21 General Fund City Manager Account Name Department Requests City Manager Recommended Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 206,440 353,273 504,669 511,856 511,856 - SALARIES AND WAGES / CAR ALLOWANCE 7,228 7,228 7,200 7,228 7,228 - Total: Salaries & Wages 213,667 360,501 511,869 519,084 519,084 - Employee Benefits GROUP INSURANCE 17,467 32,822 41,870 46,949 46,949 - 401A (SS MATCH)6,522 10,965 18,467 18,929 18,929 - FICA MEDICARE 2,959 4,944 7,142 7,321 7,321 - 401A ER MATCH OF 457B CONTRIBUTIONS 2,021 3,573 4,924 5,047 5,047 - PENSION (GMEBS)14,064 30,603 44,316 45,019 45,019 - UNEMPLOYMENT INSURANCE 122 148 240 200 200 - WORKER'S COMPENSATION 867 913 4,753 4,929 4,929 - Total: Employee Benefits 44,021 83,968 121,712 128,394 128,394 - Purchased Professional and Technical Services PROFESSIONAL FEES STAFF RETREAT 510 - 3,000 3,000 3,000 - ICMA LOCAL GOVT RESEARCH COLLABERATIVE 1,250 4,623 5,000 5,000 5,000 - LEADERSHIP ICMA - 12,559 - - - - OTHER 5,000 47,076 - 10,900 10,900 - Total: Professional Fees 6,760 64,257 8,000 18,900 18,900 - Total: Purchased Professional and Technical Services 6,760 64,257 8,000 18,900 18,900 - Other Purchased Services COMMUNICATIONS 2,017 2,950 2,600 3,080 3,080 - COMMUNICATIONS/POSTAGE 182 362 400 400 400 - PRINTING: Business Cards 119 520 264 180 180 - TRAVEL GMA CONFERENCE - 1,477 1,200 - - - ICMA CONFERENCE 4,087 1,134 3,500 3,300 3,300 - LEADERSHIP ICMA - - - - - - GCCMA CONFERENCE - 291 675 2,592 2,592 - ALLIANCE FOR INNOVATION/TLG - 3,932 5,250 4,302 4,302 - ALLIANCE FOR INNOVATION/LGRC - 518 1,200 - - - BIG IDEAS CONFERENCE - - - 1,094 1,094 - SEI LEADERSHIP INSTITUTE - - - 2,100 2,100 OTHER 4,380 2,318 1,500 100 100 - Total: Travel 8,468 9,670 13,325 13,488 13,488 - DUES AND FEES ICMA 1,518 1,015 2,574 2,574 2,574 - GCCMA 125 125 250 375 375 - CIVIC ORGANIZATION DUES 825 2,109 2,570 2,570 2,570 - ALLIANCE FOR INNOVATION - 2,500 2,550 2,550 2,550 - GFOA MEMBERSHIP - 225 75 - - - GGFOA MEMBERSHIP - 50 - - - - Total: Dues and Fees 2,468 6,024 8,019 8,069 8,069 - EDUCATION & TRAINING GMA CONFERENCE - - 300 - - - ICMA CONFERENCE 2,682 885 1,400 2,100 2,100 - GCCMA CONFERENCE - 825 1,700 2,550 2,550 - TLG CONFERENCE - 1,650 1,650 1,500 1,500 - SEI LEADERSHIP INSTITUTE - - - 3,700 3,700 OTHER 555 684 500 500 500 - Total: Education & Training 3,237 4,044 5,550 10,350 10,350 - FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 22 General Fund City Manager Account Name Department Requests City Manager Recommended Council Approved FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget MAINTENANCE CONTRACTS GO-TO MEETING 294 588 588 588 588 - Total: Maintenance Contracts 294 588 588 588 588 - Total: Other Purchased Services 16,785 24,158 30,746 36,155 36,155 - Supplies GENERAL SUPPLIES 300 1,980 1,000 1,000 1,000 - FOOD/MEALS 946 1,382 1,500 1,500 1,500 - Total: Supplies 1,245 3,363 2,500 2,500 2,500 - Machinery & Equipment OTHER EQUIPMENT - 249 240 240 240 - Total: Machinery & Equipment - 249 240 240 240 - Total: City Manager 282,478 536,496 675,067 705,273 705,273 - FY 2016 Budget 23 General Fund City Clerk Account Name Department Requests City Manager Recommended Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 120,206 106,467 110,355 111,317 111,317 - Total: Salaries & Wages 120,206 106,467 110,355 111,317 111,317 - Employee Benefits GROUP INSURANCE 3,877 1,651 18,008 11,472 11,472 - 401A (SS MATCH)4,522 3,992 4,119 5,002 5,002 - FICA MEDICARE 1,843 1,542 1,593 1,600 1,600 - 401A ER MATCH OF 457B CONTRIBUTIONS 102 - 1,098 4,999 4,999 - PENSION (GMEBS)7,086 9,503 9,883 6,729 6,729 - UNEMPLOYMENT INSURANCE 198 99 140 150 150 - WORKER'S COMPENSATION 343 343 417 419 419 - FLEXIBLE SPENDING 4,800 4,540 1,750 - - - Total: Employee Benefits 22,771 21,669 37,008 30,371 30,371 - Purchased Professional and Technical Services PROFESSIONAL FEES: Election Costs - 6,915 - 52,523 52,523 - Total: Purchased Professional and Technical Services - 6,915 - 52,523 52,523 - Other Purchased Services COMMUNICATIONS 711 711 715 711 711 - POSTAGE 239 120 220 200 200 - ADVERTISING 1,184 482 1,200 1,200 1,200 - PRINTING: Name plates, business cards, general 276 82 100 100 100 - TRAVEL CVIOG 599 567 360 400 400 - GMA ANNUAL CONFERENCE - 191 - - - - Total: Travel 599 758 360 400 400 - DUES AND FEES GMC/FOA 57 14 60 75 75 - MISC - 37 - - - - Total: Dues and Fees 57 51 60 75 75 - EDUCATION & TRAINING CVIOG 625 655 400 400 400 - Total: Education & Training 625 655 400 400 400 - MAINTENANCE CONTRACTS MUNICODE 17,218 8,474 15,340 15,000 15,000 - GRANICUS 25,700 25,755 26,000 26,000 26,000 - Total: Maintenance Contracts 42,918 34,229 41,340 41,000 41,000 - Total: Other Purchased Services 46,609 37,088 44,395 44,086 44,086 - Supplies GENERAL SUPPLIES 148 672 600 800 800 - Total: Supplies 148 672 600 800 800 - Total: City Clerk 189,733 172,811 192,358 239,097 239,097 - FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 24 General Fund General Administration Account Name Department Requests City Manager Recommended Council Approved Purchased Professional and Technical Services PROFESSIONAL FEES EXTINGUISHERS 482 - 720 - - - Total: Professional Fees 482 - 720 - - - Total: Purchased Professional and Technical Services 482 - 720 - - - Purchased-Property Services VEHICLE REPAIRS & MAINTENANCE 883 14 500 1,500 1,500 - RENTAL LAND & BUILDINGS/STORAGE UNIT - 660 1,920 1,740 1,740 - Total: Purchased-Property Services 883 674 2,420 3,240 3,240 - Other Purchased Services COMMUNICATIONS / POSTAGE 1,584 - 2,000 2,000 2,000 - PRINTING - 54 100 - - - DUES AND FEES: Costco Membership 180 223 281 281 281 - MAINTENANCE CONTRACTS SHREDDING 1,246 1,025 2,700 900 900 - POSTAGE MACHINE & FOLDER/INSERTER 3,444 3,744 3,744 3,636 3,636 - Total: Maintenance Contracts 4,690 4,769 6,444 4,536 4,536 - Total: Other Purchased Services 6,454 5,046 8,825 6,817 6,817 - Supplies GENERAL SUPPLIES OFFICE SUPPLIES 12,032 10,220 9,580 11,000 11,000 - TONER 11,718 22,103 17,000 22,000 22,000 - Total: General Supplies 23,750 32,323 26,580 33,000 33,000 - GASOLINE/DIESEL 122 459 869 500 500 - Total: Supplies 23,872 32,782 27,449 33,500 33,500 - Total: General Administration 31,692 38,503 39,414 43,557 43,557 - FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 25 General Fund Finance Account Name Department Requests City Manager Recommended Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 315,074 229,537 247,886 239,754 239,754 - Total: Salaries & Wages 315,074 229,537 247,886 239,754 239,754 - Employee Benefits GROUP INSURANCE 24,457 11,093 32,662 45,035 45,035 - 401A (SS MATCH)11,845 8,751 9,230 10,085 10,085 - FICA MEDICARE 4,306 3,318 3,571 3,447 3,447 - 401A ER MATCH OF 457B CONTRIBUTIONS 2,838 2,391 2,461 7,646 7,646 - PENSION (GMEBS)18,144 20,362 22,149 17,070 17,070 - UNEMPLOYMENT INSURANCE 323 209 243 200 200 - WORKER'S COMPENSATION 827 770 934 903 903 - FLEXIBLE SPENDING 4,200 6,600 7,200 - - - Total: Employee Benefits 66,941 53,492 78,450 84,386 84,386 - Purchased Professional and Technical Services ADMINISTRATIVE FEES BANK FEES 1,850 12 20 - - - CREDIT CARD FEES 39,592 45,895 43,500 45,000 45,000 - Total: Administrative Fees 41,442 45,907 43,520 45,000 45,000 - PROFESSIONAL FEES AUDIT FEES 31,062 30,500 30,500 32,000 32,000 - OTHER - 510 - - - - Total: Professional Fees 31,062 31,010 30,500 32,000 32,000 - Total: Purchased Professional and Technical Services 72,504 76,917 74,020 77,000 77,000 - Other Purchased Services COMMUNICATIONS 772 - 732 715 715 - POSTAGE 7,765 8,367 8,500 9,000 9,000 - ADVERTISING: Public Hearings & Bids 3,780 3,593 4,500 4,500 4,500 - PRINTING CITY CHECKS 867 838 1,000 1,000 1,000 - PROPERTY TAX BILLS 3,143 3,158 4,000 4,000 4,000 - BUSINESS CARDS 149 44 132 88 88 - BUSINESS LICENSES - 2,344 2,460 - - - OTHER - - 40 - - - Total: Printing 4,159 6,384 7,632 5,088 5,088 - TRAVEL CVIOG 1,102 224 865 500 500 - GGFOA CONFERENCE 253 686 440 555 555 - GPAG CONFERENCE - - - 170 170 - DOAS TRAINING - - - 150 150 OTHER 275 6 - - - - Total: Travel 1,631 916 1,305 1,375 1,375 - DUES AND FEES GFOA MEMBERSHIP 225 - 225 250 250 - GGFOA MEMBERSHIP 50 38 84 150 150 - CAFR AWARD FEES 405 435 435 435 435 - GOV DEALS 2,770 1,186 2,500 - - - CIVIC ORGANIZATION DUES 1,064 - - - - - GPAG MEMBERSHIP - - - 25 25 - OTHER 39 39 41 41 41 - Total: Dues & Fees 4,552 1,697 3,285 901 901 - EDUCATION & TRAINING CARL VINSON TRAINING 1,026 786 1,522 738 738 - GGFOA CONFERENCE 590 325 325 650 650 - GFOA CPFO CERTIFICATION (145) - - - - - FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 26 General Fund Finance Account Name Department Requests City Manager Recommended Council Approved FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget EDUCATION & TRAINING (continued) GPAG CONFERENCE - - - 150 150 - DOAS TRAINING - - - 450 450 - ANNUAL FINANCE CONFERENCE - - - 125 125 - OTHER 285 129 125 - - - Total: Education & Training 1,756 1,240 1,972 2,113 2,113 - MAINTENANCE CONTRACTS 184 245 245 245 245 - Total: Other Purchased Services 24,598 22,443 28,171 23,937 23,937 - Supplies GENERAL SUPPLIES 829 538 929 800 800 - BOOKS & PERIODICALS - 15 288 - - - Total: Supplies 829 553 1,217 800 800 - Machinery & Equipment FURNITURE & FIXTURES - 389 - - - - OTHER EQUIPMENT 370 500 500 - CELL PHONES 15 - - - - - Total: Machinery & Equipment 15 389 370 500 500 - Other Costs PAYMENTS TO OTHERS INTEREST DUE ON TAX REFUNDS - - 1,130 1,500 1,500 - Total: Other Costs - - 1,130 1,500 1,500 - Total: Finance 479,962 383,331 431,244 427,877 427,877 - FY 2016 Budget 27 General Fund Legal Account Name Department Requests City Manager Recommended Council Approved Purchased Professional and Technical Services PROFESSIONAL FEES / LEGAL FEES 216,208 299,448 230,000 230,000 230,000 - Total: Purchased Professional and Technical Services 216,208 299,448 230,000 230,000 230,000 - Total: Legal 216,208 299,448 230,000 230,000 230,000 - FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 28 General Fund Information Technology Account Name Department Requests City Manager Recommended Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES - 77,901 87,549 89,793 89,793 - Total: Salaries & Wages - 77,901 87,549 89,793 89,793 - Employee Benefits GROUP INSURANCE - 11,905 10,259 11,670 11,670 - 401A (SS MATCH)- 2,921 3,261 3,343 3,343 - FICA MEDICARE - 1,089 1,261 1,293 1,293 - 401A ER MATCH OF 457B CONTRIBUTIONS - - 869 891 891 - PENSION (GMEBS)- 6,858 7,825 8,021 8,021 - TUITION REIMBURSEMENT - - - 3,000 3,000 - UNEMPLOYMENT INSURANCE - 110 60 50 50 - WORKER'S COMPENSATION (404) 29 330 339 339 - Total: Employee Benefits (404) 22,912 23,865 28,607 28,607 - Purchased Professional and Technical Services PROFESSIONAL FEES - 1,677 5,000 - - - Total: Purchased Professional and Technical Services - 1,677 5,000 - - - Other Purchased Services COMMUNICATIONS 76 - - - - - CELL PHONE & AIR CARD 819 1,229 1,000 1,185 1,185 - FIRE DEPT POTS LINES 11,536 11,566 12,000 12,000 12,000 - ATT - CITY HALL POTS LINES/BANDWIDTH 74,376 48,880 80,000 90,000 90,000 - ATT - PUBLIC SAFETY BANDWIDTH 16,100 34,027 25,000 27,600 27,600 - COMCAST-STATION 43/BANDWIDTH - 4,643 17,000 15,000 11,100 - POSTAGE - 156 65 200 200 - Total: Communications 102,908 100,501 135,065 145,985 142,085 - PRINTING: Business cards - - - 50 50 - TRAVEL - - 500 - - - GMIS CONFERENCE - - - 500 500 - Total: Travel - - 500 500 500 - EDUCATION & TRAINING - - 1,000 - - - GMIS CONFERENCE 1,000 1,000 - Total: Education & Training - - 1,000 1,000 1,000 - MAINTENANCE CONTRACTS - - - - OPTIVIEW 13,089 10,930 10,225 11,000 11,000 - GODADDY .COM 1,225 13 1,425 1,000 1,000 - EXPERTS-EXCHANGE 155 162 160 240 240 - ENERGOV 12,147 17,308 15,790 - - - ARC GIS 7,726 7,675 7,832 7,832 7,832 - SHORETEL 6,462 4,895 5,121 5,500 5,615 - INCODE 20,578 21,577 31,788 32,000 23,000 - ALEN SIMS 1,440 1,440 1,800 1,800 1,800 - OFFSITE BACKUP 8,175 6,625 5,000 5,000 5,000 - FIREHOUSE 10,965 8,817 10,719 11,000 9,620 - NETMOTION 5,034 4,370 6,600 6,600 5,000 - GUARDIAN TRACKING 1,156 408 1,424 1,500 1,500 - OSSI 32,118 45,219 30,079 31,000 31,000 - DIGICERT 225 338 500 500 500 - SYMANTEC ANTI-VIRUS 933 - - - - - IT IGA JOHNS CREEK 221,776 55,897 42,900 44,500 44,500 - BARRACUDA MESSAGE MAINT.3,122 3,788 7,631 8,500 4,000 - L-3 COMMUNICATIONS 9,899 11,561 15,250 15,250 15,250 - EMS TRAINING AIDS 3,538 3,726 4,000 4,200 4,200 - PINPOINT - - 3,180 3,200 3,200 - MICROPAVER - - 970 - - - FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 29 General Fund Information Technology Account Name Department Requests City Manager Recommended Council Approved FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget MAINTENANCE CONTRACTS (continued)- - - - 2FA - 281 439 500 500 - WORK ZONE - 1,950 2,250 3,300 3,300 - VC3 - - 257,788 270,000 270,000 - OPEN GOV - - 6,500 6,500 6,500 - ICMA ANALYTICS TOOL - - 9,211 9,300 9,211 - Total: Maintenance Contracts 359,763 206,980 478,582 480,222 463,768 - Total: Other Purchased Services 462,671 307,481 615,147 627,757 607,403 - Supplies GENERAL SUPPLIES - - 526 - - - PRINTER MAINTENANCE KITS 1,159 639 829 900 900 - PLOTTER INK 264 2,595 2,000 - - - PLOTTER PAPER 300 472 750 900 900 - Total: General Supplies 1,723 3,705 4,105 1,800 1,800 - Total: Supplies 1,723 3,705 4,105 1,800 1,800 - Machinery & Equipment COMPUTER / SOFTWARE 5,118 5,497 4,000 - - - COMPUTER / HARDWARE 74,782 87,153 35,000 40,000 40,000 - OTHER EQUIPMENT COMPUTER EQUIP&SUPPLIES 6,651 8,819 7,500 7,500 7,500 - DESKTOP PRINTERS 14,977 15,444 3,810 12,000 12,000 - CITY PHONE SYSTEM 64 1,446 1,500 1,500 1,500 - SCANNERS - - - 2,500 2,500 - OTHER - - 552 - - - CELL PHONES 67 - 150 - - - Total: Other Equipment 21,760 25,709 13,512 23,500 23,500 - Total: Machinery & Equipment 101,660 118,359 52,512 63,500 63,500 - Total: Information Technology 565,650 532,035 788,178 811,457 791,103 - FY 2016 Budget 30 General Fund Human Resources Account Name Department Requests City Manager Recommended Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 176,014 145,666 138,995 142,611 142,611 - Total: Salaries & Wages 176,014 145,666 138,995 142,611 142,611 - Employee Benefits GROUP INSURANCE 18,194 18,881 20,107 22,795 22,795 - 401A (SS MATCH)6,616 5,462 5,186 5,294 5,294 - FICA MEDICARE 2,443 1,971 2,006 2,048 2,048 - 401A ER MATCH OF 457B CONTRIBUTIONS 302 510 1,383 1,411 1,411 - PENSION (GMEBS)8,090 12,393 12,445 12,702 12,702 - TUITION REIMBURSEMENT - - 6,000 3,000 3,000 - UNEMPLOYMENT INSURANCE 141 99 120 100 100 - WORKER'S COMPENSATION 281 464 526 537 537 - FLEXIBLE SPENDING 60 - - - - - TOBACCO CESSATION REIMBURSEMENT - - 6,438 2,500 2,500 - Total: Employee Benefits 36,126 39,781 54,211 50,387 50,387 - Purchased Professional and Technical Services ADMINISTRATIVE FEES FLEXIBLE SPENDING ADMIN.2,798 4,849 5,070 6,500 6,500 - ICMA RC FEES 1,750 1,500 3,000 3,000 3,000 - PAYROLL FEES 38,553 46,672 34,400 34,000 34,000 - Total: Administrative Fees 43,101 53,021 42,470 43,500 43,500 - PROFESSIONAL FEES 90 3,200 30,000 30,000 30,000 - RANDOM DRUG SCREEN 420 414 225 900 900 - POLICE POST-OFFER PHYSICALS 1,391 1,400 1,790 2,360 2,360 - FIRE POST-OFFER PHYSICALS 1,750 2,376 2,000 1,800 1,800 - EAP SERVICES 3,372 4,215 5,074 5,074 5,074 - EAP ON-CALL SERVICES - - 695 700 700 - EMPLOYEE APPRECIATION - 225 2,000 2,000 2,000 - RECRUITMENT - - 1,526 1,500 1,500 - Total: Professional Fees 7,022 11,830 43,310 44,334 44,334 - Total: Purchased Professional and Technical Services 50,123 64,850 85,780 87,834 87,834 - Purchased-Property Services RENTAL EQUIPMENT/EMPLOYEE APPRECIATION - 1,575 - - - - Total: Purchased-Property Services - 1,575 - - - - Other Purchased Services COMMUNICATIONS 823 862 848 800 800 - COMMUNICATIONS/POSTAGE 61 61 200 100 100 - ADVERTISING 320 72 1,000 1,000 1,000 - PRINTING 88 65 100 100 100 - TRAVEL GLGPA CONFERENCE 959 - 500 1,014 1,014 - GRA CONFERENCE 865 1,000 450 450 450 - RECRUITMENT - - 2,181 2,180 2,180 - OTHER - 485 - - - - Total: Travel 1,824 1,486 3,131 3,644 3,644 - DUES AND FEES SHRM 315 183 185 185 185 - IPMA 210 236 390 236 236 - GLGPA 125 50 100 100 100 - WORLD AT WORK - - 350 350 350 - GEORGIA RECORDS ASSOCIATION - 20 20 20 20 - OTHER 20 - - - - - Total: Dues & Fees 670 489 1,045 891 891 - FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 31 General Fund Human Resources Account Name Department Requests City Manager Recommended Council Approved FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget EDUCATION & TRAINING GLGPA CONFERENCE 386 211 800 800 800 - EMPLOYEE TRAINING 1,023 5,735 14,000 14,000 14,000 - IPMA CONFERENCE 918 - 1,300 - - - SHRM CONFERENCES - 200 350 - - - EMPLOYEE WELLNESS 443 2,562 15,574 13,700 13,700 - GRA CONFERENCE - - 250 250 250 - OTHER 149 - - - - - Total: Education & Training 2,919 8,708 32,274 28,750 28,750 - Total: Other Purchased Services 6,705 11,743 38,598 35,285 35,285 - Supplies GENERAL SUPPLIES 76 70 1,000 1,000 1,000 - 5 YEAR PINS 1,763 467 174 120 120 - EMPLOYEE APPRECIATION - 1,186 1,476 1,450 1,450 - Total: General Supplies 1,839 1,723 2,650 2,570 2,570 - FOOD/MEALS 1,254 914 1,000 1,000 1,000 - EMPLOYEE APPRECIATION - 1,284 1,500 1,500 1,500 - Total: Food/Meals 1,254 2,198 2,500 2,500 2,500 - Total: Supplies 3,093 3,921 5,150 5,070 5,070 - Machinery & Equipment FURNITURE & FIXTURES 35 - 315 315 315 - OTHER EQUIP/CELL PHONE REPLACEMENT 110 - 100 100 100 - Total: Machinery & Equipment 145 - 415 415 415 - Total: Human Resources 272,206 267,537 323,149 321,602 321,602 - FY 2016 Budget 32 General Fund Risk Management Account Name Department Requests City Manager Recommended Council Approved Insurance GENERAL LIABILITY 33,300 35,866 47,863 45,000 45,000 - LAW ENFORCEMENT LIABILITY 10,522 10,759 14,461 14,000 14,000 - PUBLIC OFFICIALS LIABILITY 63,975 66,124 91,779 75,000 75,000 - AUTOMOBILE LIABILITY 30,489 35,897 47,902 38,000 38,000 - PROPERTY & EQUIPMENT LIABILITY 4,694 4,782 5,654 4,800 4,800 - AUTO PHYSICAL DAMAGE 13,185 14,559 18,102 14,600 14,600 - BOILER & MACHINERY 774 815 1,081 820 820 - CLAIMS AND ADJUSTMENTS 22,073 11,276 20,000 20,000 20,000 - POLICE ANIMAL MORTALITY 1,484 512 1,485 1,200 1,200 - CRIME/FIDELITY 2,093 2,139 2,719 2,100 2,100 - UNISURED MOTORIST - 280 809 800 800 - MOBILE EQUIPMENTS - - - 8 8 - Total: Insurance 182,588 183,009 251,855 216,328 216,328 - Total: Risk Management 182,588 183,009 251,855 216,328 216,328 - FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 33 General Fund General Government Buildings Account Name Department Requests City Manager Recommended Council Approved Purchased Professional and Technical Services PROFESSIONAL FEES 3,758 393 - - - - FACILITIES REPAIRS & MAINTENANCE 3,394 87,821 5,000 5,000 5,000 - GROUNDS REPAIRS & MAINTENANCE 488 - - - - - Total: Purchased Professional and Technical Services 7,641 88,214 5,000 5,000 5,000 - Purchased-Property Services RENTAL LAND & BUILDINGS 321,422 364,278 375,230 386,421 386,421 - Total: Purchased-Property Services 321,422 364,278 375,230 386,421 386,421 - Other Purchased Services OTHER PURCHASED SERVICES 160 - - - - - Total: Other Purchased Services 160 - - - - - Machinery & Equipment OTHER EQUIP/CELL PHONE REPLACEMENT - 768 - - - - Total: Machinery & Equipment - 768 - - - - Other Costs INTERGOVERNMENTAL 8,126 - 6,255 5,000 5,000 - Total: Other Costs 8,126 - 6,255 5,000 5,000 - Total: General Government Buildings 337,349 453,260 386,485 396,421 396,421 - FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 34 General Fund Innovation & Engagement Account Name Department Requests City Manager Recommended Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 113,708 135,245 205,507 195,185 195,185 - Total: Salaries & Wages 113,708 135,245 205,507 195,185 195,185 - Employee Benefits GROUP INSURANCE 8,214 13,257 27,533 33,756 33,756 - 401A (SS MATCH)4,271 5,072 8,684 7,252 7,252 - FICA MEDICARE 1,599 1,867 2,932 2,805 2,805 - 401A ER MATCH OF 457B CONTRIBUTIONS 951 1,201 1,427 1,767 1,767 - PENSION (GMEBS)4,344 10,585 18,244 15,902 15,902 - TUITION REIMBURSEMENT - 6,000 3,000 6,000 6,000 - UNEMPLOYMENT INSURANCE 175 156 240 200 200 - WORKER'S COMPENSATION 141 1,219 3,603 735 735 - FLEXIBLE SPENDING 1,200 2,400 2,400 - - - Total: Employee Benefits 20,895 41,758 68,063 68,417 68,417 - Purchased Professional and Technical Services PROFESSIONAL FEES PHOTOGRAPHY 550 575 1,500 1,500 1,500 - WEBSITE DESIGN 1,150 730 49,700 - - - GRAND OPENINGS - - 624 1,000 1,000 - Total: Professional Fees 1,700 1,305 51,824 2,500 2,500 - Total: Purchased Professional and Technical Services 1,700 1,305 51,824 2,500 2,500 - Other Purchased Services COMMUNICATIONS 675 913 1,000 1,000 1,680 - POSTAGE 26 658 500 750 750 - ADVERTISING 1,688 4,820 4,421 9,000 9,000 - PRINTING 7,362 3,804 8,000 10,000 10,000 - TRAVEL - 28 670 - - - SOUTHEAST FESTIVALS & EVENTS CONFERENCE - - 770 770 - GOVERNMENT COMMUNICATORS QUARTERLY MTGS - 350 350 SOCIAL MEDIA CLUB OF ATLANTA - 400 400 Total: Travel - 28 670 1,520 1,520 - DUES & FEES CITY/COUNTY OF GA MARKETING ASSOC 885 - - - - - NORTH FULTON BUSINESS EXPO 700 1,050 700 700 700 - VENNGAGE - 19 19 - - - SOCIAL MEDIA CLUB OF ATLANTA - - - 200 200 - OTHER - 150 - - - - Total: Dues & Fees 1,585 1,219 719 900 900 - EDUCATION & TRAINING 596 2,086 2,000 - - - SOUTHEAST FESTIVALS & EVENTS CONFERENCE - - - 375 375 - GOVERNMENT COMMUNICATORS QUARTERLY MTGS - - - 100 100 - Total: Education & Training 596 2,086 2,000 475 475 - MAINTENANCE CONTRACTS CONSTANT CONTACT 720 725 600 600 780 - WEBSITE MAINTENANCE 2,336 925 8,000 4,440 4,440 - ADOBE CREATIVE CLOUD - 300 360 2,010 2,520 - HOOTSUITE PRO - - - 120 120 SURVEY MONKEY - - - 300 300 SCHEDUGRAM - - - 240 240 VENNGAGE - - - - 228 OTHER 25 - 257 - - - Total: Maintenance Contracts 3,081 1,950 9,217 7,710 8,628 - Total: Other Purchased Services 15,012 15,477 26,627 31,355 32,953 - FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 35 General Fund Innovation & Engagement Account Name Department Requests City Manager Recommended Council Approved FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget Supplies GENERAL SUPPLIES 118 119 320 300 300 - GRAND OPENINGS SUPPLIES - - 353 - - - Total: General Supplies 118 119 673 300 300 - FOOD/MEALS - 87 - - - - GRAND OPENINGS FOOD - - 66 - - - Total: Food/Meals - 87 66 - - - UNIFORMS 108 32 50 50 50 - PROMOTIONAL ITEMS 1,061 3,769 4,000 4,800 4,800 - Total: Supplies 1,287 4,007 4,789 5,150 5,150 - Machinery & Equipment FURNITURE & FIXTURES 660 - 500 500 500 - OTHER EQUIPMENT - - - - CAMERAS 950 - 1,320 1,300 1,300 - CELL PHONE - - 100 100 100 - Total: Other Equipment 950 - 1,420 1,400 1,400 - Total: Machinery & Equipment 1,610 - 1,920 1,900 1,900 - Total: Innovation & Engagement 154,213 197,793 358,730 304,507 306,105 - FY 2016 Budget 36 General Fund Municipal Court Account Name Department Requests City Manager Recommended Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 173,932 185,485 222,052 222,564 222,564 - OVERTIME - - - 500 500 - STIPEND 4,726 4,634 4,800 4,800 4,800 - Total: Salaries & Wages 178,658 190,119 226,852 227,864 227,864 - Employee Benefits GROUP INSURANCE 9,301 17,954 20,070 22,423 22,423 - 401A (SS MATCH)6,544 6,987 8,279 7,382 7,382 - FICA MEDICARE 2,403 2,653 3,203 2,855 2,855 - 401A ER MATCH OF 457B CONTRIBUTIONS 926 746 1,351 1,120 1,120 - PENSION (GMEBS)7,096 10,329 12,155 10,079 10,079 - UNEMPLOYMENT INSURANCE 284 246 300 250 250 - WORKER'S COMPENSATION 4,538 697 839 748 748 - FLEXIBLE SPENDING 2,400 130 - - - - Total: Employee Benefits 33,492 39,743 46,197 44,857 44,857 - Purchased Professional and Technical Services PROFESSIONAL FEES TRANSLATORS 5,610 7,360 9,200 9,000 9,000 - COURT APPOINTED ATTORNEY 9,260 8,158 8,000 8,000 8,000 - SUBSTITUTE JUDGES 600 1,075 1,000 1,000 1,000 - SUBSTITUTE SOLICITORS - 600 1,000 1,000 1,000 - Total: Professional Fees 15,470 17,193 19,200 19,000 19,000 - Total: Purchased Professional and Technical Services 15,470 17,193 19,200 19,000 19,000 - Other Purchased Services COMMUNICATIONS 711 711 1,422 1,422 1,422 - POSTAGE 628 678 650 700 700 - PRINTING 555 963 763 800 800 - TRAVEL GCCA CONFERENCE (2)1,588 1,278 1,500 1,500 1,500 - MUNICIPAL COURT CLERK TRAINING 171 186 396 400 400 - GCIC TAC CONFERENCE - - 700 700 700 - GRA CONFERENCE - 186 - - - - JUDGES CONFERENCE - - - 700 700 OTHER TRAVEL - - 161 - - - Total: Travel 1,759 1,650 2,757 3,300 3,300 - DUES AND FEES GCCA 75 56 100 100 100 - MUNICIPAL COURT CLERK 44 26 45 45 45 - JUDGES MUNICIPAL DUES 125 125 50 50 50 - OTHER - 92 9 - - - Total: Dues and Fees 244 299 204 195 195 - EDUCATION & TRAINING GCCA CONFERENCE 410 420 420 420 420 - COURT CLERK ASSOC 150 150 225 225 225 - JUDGES TRAINING 225 550 845 225 225 - MSU CERTIFICATE - - - - - - GCIC TAC Conference - - 150 150 150 - GRA CONFERENCE - 350 - - - - Total: Education & Training 785 1,470 1,640 1,020 1,020 - MAINTENANCE CONTRACTS ONLINE PYMT SYSTEM 239 273 330 - - - PANIC BUTTON 408 340 - - - - Total: Maintenance Contracts 647 613 330 - - - Total: Other Purchased Services 5,329 6,384 7,766 7,437 7,437 - FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 37 General Fund Municipal Court Account Name Department Requests City Manager Recommended Council Approved FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget Supplies GENERAL SUPPLIES 280 1,260 400 400 400 - BOOKS AND PERIODICALS 256 - 150 150 150 - Total: Supplies 536 1,260 550 550 550 - Machinery & Equipment FURNITURE & FIXTURES 103 - 906 - - - Total: Machinery & Equipment 103 - 906 - - - Total: Municipal Court 233,588 254,698 301,471 299,708 299,708 - FY 2016 Budget 38 General Fund Account Name Department Requests City Manager Recommended Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 1,601,003 1,705,517 2,106,696 2,151,032 2,151,032 - SALARIES AND WAGES / OVERTIME 65,255 62,472 60,000 75,000 75,000 - SALARIES AND WAGES / RESTRICTED ON-CALL PAY 8,677 8,447 9,000 9,000 9,000 - SALARIES AND WAGES / HOLIDAY PAY 101,040 87,150 109,000 120,000 120,000 - Total: Salaries & Wages 1,775,976 1,863,585 2,284,696 2,355,032 2,355,032 - Employee Benefits GROUP INSURANCE 256,295 313,861 417,433 478,056 478,056 - 401A (SS MATCH)66,989 71,860 86,419 94,786 94,786 - FICA MEDICARE 24,628 25,922 30,810 31,112 31,112 - 401A ER MATCH OF 457B CONTRIBUTIONS 10,224 13,163 51,444 85,711 85,711 - PENSION (GMEBS)89,969 147,595 164,283 138,230 138,230 - TUITION REIMBURSEMENT 2,847 6,442 9,000 24,000 24,000 - UNEMPLOYMENT INSURANCE 2,359 1,970 2,640 2,150 2,150 - WORKER'S COMPENSATION 59,530 71,374 110,589 109,087 109,087 - FLEXIBLE SPENDING 4,200 4,200 4,800 4,800 4,800 - Total: Employee Benefits 517,041 656,387 877,418 967,932 967,932 - Purchased Professional and Technical Services PROFESSIONAL FEES 592 1,910 2,000 2,000 2,000 - LASER & RADAR RECERTIFICATION 750 1,225 1,742 1,875 1,875 - K-9 306 1,030 2,500 1,500 1,500 - GRAPHICS FOR PATROL CARS 1,740 1,222 2,000 2,000 2,000 - INMATE MEDICAL SERVICES 20,738 35,464 35,000 30,000 30,000 - TAG & TITLE APPLICATIONS 395 429 600 600 600 - RECRUITMENT TESTING-POLYGRAPH 900 1,200 2,700 2,700 2,700 - RECRUITMENT TESTING - PYSCH 1,800 1,000 2,400 3,000 3,000 - WRITTEN ENTRY LEVEL TEST 1,190 885 1,000 1,500 1,500 - PROMOTION EXAMINATIONS 554 533 1,100 1,100 1,100 - EMPLOYMENT BACKGROUND CHECKS 845 1,898 1,692 1,898 1,898 - IACP NET YEARLY FEES 800 800 1,000 1,000 1,000 - HEALTH & WELLNESS PROGRAM 7,780 8,788 13,000 13,000 13,000 - Total: Professional Fees 38,389 56,383 66,734 62,173 62,173 - PROFESSIONAL FEES / INVESTIGATIONS INVESTIGATIVE DATABASE SUB 2,128 2,128 3,000 3,000 3,000 - OTHER INVESTIGATIVE FEES 2,030 192 1,000 1,000 1,000 - Total: Professional Fees/Investigations 4,158 2,320 4,000 4,000 4,000 - EQUIPMENT REPAIR & MAINT 1,245 497 1,000 1,000 1,000 - EQUIPMENT R&M/MOTOROLA RADIOS 194 647 1,000 1,000 1,000 - CAMERA MAINTENANCE - - - 800 800 Total: Equipment Repair & Maintenance 1,438 1,144 2,000 2,800 2,800 - FACILITIES REPAIR & MAINT 2,010 1,809 3,500 2,000 2,000 - VEHICLE REPAIR & MAINT 74,057 57,741 81,906 80,000 80,000 - RENTAL LAND & BUILDINGS - - 11,680 - - - RANGE FEES 5,335 4,005 - - - STORAGE UNIT - - 3,720 3,720 Total: Rental Land & Buildings - 4,005 11,680 3,720 3,720 - Total: Purchased Professional and Technical Services 125,388 123,402 169,820 154,693 154,693 - Other Purchased Services COMMUNICATIONS 29,636 28,961 42,812 40,000 40,000 - POSTAGE 1,419 1,143 1,200 1,500 1,500 - PRINTING CITATIONS, FORMS & DOCUMENTS 1,390 3,114 2,000 3,500 3,500 - BUSINESS CARDS 1,413 1,210 1,000 1,500 1,500 - Total: Printing 2,803 4,324 3,000 5,000 5,000 - FY 2013 Actuals Police FY 2014 Actuals FY 2016 FY 2015 Amended Budget FY 2016 Budget 39 General Fund Account Name Department Requests City Manager Recommended Council Approved FY 2013 Actuals Police FY 2014 Actuals FY 2016 FY 2015 Amended Budget TRAVEL 3,231 1,658 2,000 2,000 2,000 - CRUISE CARDS 580 80 - - - - IACP CONFERENCE 913 2,134 3,606 - - - CALEA CONFERENCE 1,229 3,656 3,800 1,600 1,600 - UPD 184 2,363 5,000 5,000 5,000 - K-9 - 69 4,018 1,000 1,000 - SWAT - 571 1,200 1,500 1,500 - RECORDS CLERK CONFERENCE 196 662 800 800 800 - GACP CONFERENCE 1,075 281 900 900 900 - GPSTC 83 791 800 800 800 - CID TRAVEL - - 2,000 2,000 2,000 - GPAC TRAVEL 480 939 1,800 2,000 2,000 - AA/TAC CONFERENCE - - 500 500 500 - COMMAND COLLEGE - 2,723 2,800 8,556 8,556 - GACE CONFERENCE - - 400 400 400 - Total: Travel 7,970 15,927 29,624 27,056 27,056 - DUES AND FEES 316 737 1,322 1,500 1,500 - GEORGIA POLICE ACCREDITATION COALITION 75 75 94 95 95 - GEORGIA ASSN OF CHIEFS OF POLICE 450 600 700 375 375 - INTERNATIONAL ASSN OF CHIEFS OF POLICE 319 384 1,094 1,095 1,095 - POST FEES 361 522 1,200 2,000 2,000 - ACCREDITATION FEES - 2,663 4,065 4,065 4,065 - IALEFI 55 14 65 - - - CID CONFIDENTIAL FUNDS - - 500 500 500 - GACE - - 50 - - - NADDI (National Assn Drug Diversion Investigators)- - - 50 50 - FBI-LEEDA - - - 50 50 - RANGE FEES - - - 8,780 8,780 - Total: Dues and Fees 1,576 4,995 9,090 18,510 18,510 - EDUCATION & TRAINING 598 448 1,500 1,500 1,500 - PROFESSIONAL DEVELOPMENT UPD 650 1,825 6,000 10,435 10,435 - GACP CONFERENCE 375 100 400 400 400 - RECORDS CLERK CONFERENCE 225 250 700 700 700 - AA/TAC CONFERENCE - 125 250 250 250 - CRIMINAL INVESTIGATIONS 1,866 1,165 2,000 4,000 4,000 - CANINE TRAINING - 325 6,750 500 500 - NCGLEA 2,400 3,425 7,400 3,900 3,900 - IACP CONFERENCE 275 - 645 - - - SWAT - - 1,200 1,500 1,500 - PROFESSIONAL MANAGEMENT PROGRAM 3,905 2,997 - - - - CALEA CONFERENCE 1,275 1,435 2,720 750 750 - R.A.D 3,110 1,204 2,000 2,000 2,000 - INSTRUCTOR TRAINING 1,850 1,640 1,200 1,200 1,200 - GPAC TRAINING 200 400 400 400 400 - COMMAND COLLEGE - 3,582 2,850 11,400 11,400 - GACE CONFERENCE AND WORKSHOPS - - 740 - - - Total: Education & Training 16,729 18,921 36,755 38,935 38,935 - MAINTENANCE CONTRACTS INMATE SERVICES - - 5,000 5,000 5,000 - PROPERTY & EVIDENCE IGA 58,901 65,000 60,000 60,000 60,000 - 800 MHZ FEES TO FULTON CTY 12,037 12,418 26,400 26,400 - - INNOVATIVE DATA SOLUTIONS 2,860 3,076 4,810 4,900 4,900 - ANIMAL CONTROL - FULTON CO 26,513 26,942 29,201 25,000 25,000 - CHOICEPOINT/CLEAR 3,899 4,096 4,620 4,700 4,700 - FY 2016 Budget 40 General Fund Account Name Department Requests City Manager Recommended Council Approved FY 2013 Actuals Police FY 2014 Actuals FY 2016 FY 2015 Amended Budget MAINTENANCE CONTRACTS (continued) CRIME REPORTS 3,576 3,576 4,700 4,700 4,700 - CELLEBRITE SYS 2,999 1,550 4,649 3,100 3,100 - AFIS CIRCUIT 7,645 9,999 10,300 10,500 10,500 - RING CENTRAL 96 - 500 500 500 - ELECTRONIC WARRANT INTERCHANGE - 324 2,051 2,500 2,500 - VIGILANT SOLUTIONS - - 725 725 725 - BODY WORN CAMERAS - - 8,193 - - - Total: Maintenance Contracts 118,527 126,979 161,149 148,025 121,625 - Total: Other Purchased Services 178,659 201,251 283,630 279,026 252,626 - Supplies GENERAL SUPPLIES 7,903 8,053 15,000 13,000 13,000 - AMMUNITION 14,570 16,091 16,000 17,412 17,412 - K-9 458 1,106 500 1,425 1,425 - NEW EMPLOYEES 4,373 12,602 4,230 4,250 4,250 - RANGE SUPPLIES 850 798 1,500 1,000 1,000 - FIRST AID KITS - 431 1,500 500 500 - ALCO SENSOR MOUTH PIECES 161 60 200 200 200 - ID CARDS AND SETUP FEE 266 159 1,131 1,100 1,100 - GOLF TOURNAMENT SUPPLIES 7,078 400 - - - - JAIL SUPPLIES 1,183 1,588 1,500 1,500 1,500 - CRIME SCENE SUPPLIES - - - 1,500 1,500 - Total: General Supplies 36,842 41,289 41,561 41,887 41,887 - GASOLINE/DIESEL 136,937 152,466 142,000 135,000 135,000 - FOOD/MEALS 558 716 773 775 775 - BOOK & PERIODICALS 124 59 261 400 400 - UNIFORMS 22,264 27,659 35,000 35,000 35,000 - AWARDS AND RECOGNITION 927 130 1,000 1,000 1,000 - BODY ARMOR 4,187 4,078 7,200 9,750 9,750 - Total: Supplies/Uniforms 27,378 31,867 43,200 45,750 45,750 - Total: Supplies 201,838 226,397 227,795 223,812 223,812 - Machinery & Equipment FURNITURE & FIXTURES 736 13,921 2,000 2,000 2,000 - OTHER EQUIPMENT 11,350 - - - - - CRIME PREVENTION MATERIALS 7,893 7,219 10,000 10,000 10,000 - ICOP STORAGE 220 784 1,500 1,000 1,000 - TRAINING AIDS 231 203 500 500 500 - FIRE EXTINGUISHERS 338 143 750 250 250 - TICKET PRINTERS 4,000 4,762 1,500 4,000 4,000 - SWAT 5,236 2,951 2,000 3,000 3,000 - PATROL EQUIPMENT - 8,233 6,500 6,500 6,500 - AEDS 3,138 - - - - - LASERS - 2,645 2,000 - - - VEHICLE EQUIPMENT - 11,466 1,880 - - - ACTIVE SHOOTER KITS - - 21,600 - - - CELL PHONES 340 235 500 500 500 - WEAPONRY 3,724 11,637 8,500 8,500 8,500 - CAMERAS 2,636 868 23,471 - - - MOTOROLA RADIOS - 5,564 15,500 5,000 170,800 - OTHER 5,349 16,164 - - - - Total: Other Equipment 44,454 72,874 96,201 39,250 205,050 - FY 2016 Budget 41 General Fund Account Name Department Requests City Manager Recommended Council Approved FY 2013 Actuals Police FY 2014 Actuals FY 2016 FY 2015 Amended Budget OTHER EQUIPMENT/INVESTIGATIONS CRIME SCENE KITS-UPD 818 - - - - - CRIME SCENE EQUIP -CID 686 - - - - - TRAFFIC ACC. INVEST.451 - - - - - Total: Other Equipment/Investigations 1,955 - - - - - Total: Machinery & Equipment 47,145 86,795 98,201 41,250 207,050 - Other Costs INTERGOVERNMENTAL - - 26,000 26,000 26,000 - Total: Other Costs - - 26,000 26,000 26,000 - Total: Police 2,846,047 3,157,817 3,967,560 4,047,745 4,187,145 - FY 2016 Budget 42 General Fund Fire Account Name Department Requests City Manager Recommended Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 2,744,240 3,032,732 3,244,322 3,411,600 3,411,600 - SALARIES AND WAGES / OVERTIME 69,835 57,413 57,500 50,000 50,000 - SALARIES AND WAGES / ON-CALL PAY - 320 2,500 4,800 4,800 - SALARIES AND WAGES / HOLIDAY PAY 118,167 112,548 192,113 210,000 210,000 - Total: Salaries & Wages 2,932,241 3,203,013 3,496,435 3,676,400 3,676,400 - Employee Benefits GROUP INSURANCE 405,768 486,716 580,824 683,649 683,649 - 401A (SS MATCH)110,198 121,226 129,772 130,583 130,583 - FICA MEDICARE 40,174 44,385 48,158 49,383 49,383 - 401A ER MATCH OF 457B CONTRIBUTIONS 25,617 26,152 43,407 47,138 47,138 - PENSION (GMEBS)154,477 274,559 298,710 295,608 295,608 - TUITION REIMBURSEMENT 6,227 13,055 20,000 20,000 20,000 - UNEMPLOYMENT INSURANCE 3,497 2,995 3,660 3,050 3,050 - WORKER'S COMPENSATION 68,602 78,953 106,024 108,935 108,935 - FLEXIBLE SPENDING 24,800 24,258 22,050 22,050 22,050 - Total: Employee Benefits 839,359 1,072,299 1,252,605 1,360,396 1,360,396 - Purchased Professional and Technical Services PROFESSIONAL FEES - 465 - - - - HEALTH & WELLNESS PROGRAM 14,765 14,595 17,400 18,525 18,525 - TLAER TRAINING INSTRUCTOR - - 3,000 3,000 3,000 - MEDICAL DIRECTION 20,000 18,366 20,000 20,000 20,000 - BIO HAZARD WASTE DISPOSAL 285 950 1,300 1,320 1,320 - Total: Professional Fees 35,050 34,376 41,700 42,845 42,845 - GARBAGE PICKUP 6,212 5,865 7,800 8,000 8,000 - EQUIPMENT REPAIR & MAINT STATION EQUIPMENT R & M 19,254 24,076 24,550 36,430 36,430 - BREATHING APPARATUS TESTING/REPAIR 3,282 2,972 7,640 8,025 8,025 - INSPECT/REPAIR HYD. RESCUE TOOLS 201 864 7,580 7,600 7,600 - APPARATUS R&M INCLUDING PUMP TEST 31,173 35,983 78,851 109,725 102,225 - APPARATUS EMERGENCY REPAIRS 19,782 15,525 - - - - GAS DETECTOR REPAIR 420 2,058 3,156 3,155 3,155 - NOZZLES, VALVES, APPLIANCES, HOSE 4,468 5,842 10,040 13,203 13,203 - ANNUAL HYDRANT MAINTENANCE 2,299 2,603 3,708 3,112 3,112 - LADDER TESTING 1,294 1,244 1,650 1,500 1,500 - THERMAL IMAGING CAMERA MAINTENANCE 333 290 2,800 1,700 1,700 - Total: Equipment Repair & Maintenance 82,506 91,459 139,975 184,450 176,950 - FACILITY REPAIR & MAINT 84 110,672 26,700 14,270 12,570 - VEHICLE REPAIR & MAINT 9,864 2,514 - - - - GROUNDS REPAIR & MAINT 4,943 1,048 6,135 11,075 11,075 - Total: Purchased Professional and Technical Services 138,659 245,934 222,310 260,640 251,440 - Purchased-Property Services RENTAL LAND & BUILDINGS 2,099 1,091 2,000 - - - STATION 43 LEASE 222,456 222,011 221,246 220,944 220,944 - AWARDS BANQUET - - - 3,000 3,000 Total: Rental Land & Buildings 224,555 223,101 223,246 223,944 223,944 - RENTAL EQUIP & VEHICLES - - 500 500 500 - Total: Purchased-Property Services 224,555 223,101 223,746 224,444 224,444 - Other Purchased Services COMMUNICATIONS 15,088 13,622 15,192 15,384 15,384 - POSTAGE 178 199 400 600 600 - PRINTING 106 290 800 800 800 - FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 43 General Fund Fire Account Name Department Requests City Manager Recommended Council Approved FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget TRAVEL 9,448 1,311 1,800 - - - GA FIRE CHIEF'S CONFERENCE - - 450 630 630 - INTERNATIONAL ASSOC OF FIRE CHIEFS - - - 3,930 3,930 - SOUTHEASTERN FIRE CHIEFS ASSOC - - 600 600 600 - STAFF & COMMAND - 397 - - - - FDIC - - 2,924 4,380 4,380 - GA EMS & EDUCATORS CONFERENCE - - 628 900 900 - SOUTHEASTERN TRAINING CONF - - 780 740 740 - ARSON SEMINAR - 1,751 1,170 1,170 1,170 - INSPECTOR/PUB-ED SEMINAR - 941 149 - - - FIRE INSPECTOR SYMPOSIUM - - 270 270 270 - NFA EXECUTIVE FIRE OFFICER PROGRAM - - 650 325 325 - Total: Travel 9,448 4,400 9,421 12,945 12,945 - DUES AND FEES 80 - 246 - - - PROFESSIONAL LICENSE RENEWALS 5,016 100 63 - - - SUBSCRIPTIONS 100 58 300 200 200 - NATIONAL REGISTRY - 270 577 500 500 - GA STATE EMS RECERTIFICATION - 3,859 - 4,500 4,500 - INTERNATIONAL ASSOC OF EMERG MGT - 225 185 185 185 - INTERNATIONAL ASSOC OF FIRE CHIEFS - 665 2,058 2,058 2,058 - NATIONAL FIRE PROTECTION AGENCY - 1,290 900 1,000 1,000 - GA ASSOC OF FIRE CHIEFS - 238 700 700 700 - CPSE CFO RECERTIFICATION - - 700 - - - ICC PLAN REVIEW CERTIFICATION - - 1,000 - - - GEORGIA FIRE INVESTIGATOR ASSOCIATION - 15 105 100 100 - ADVANCED CARDIOVASCULAR LIFE SUPPORT - - 210 150 150 - PEDIATRIC ADVANCED LIFE SUPPORT - 140 420 225 225 - PREHOSPITAL TRAMA LIFE SUPPORT - - 900 225 225 - ADVANCED MEDICAL LIFE SUPPORT - - 900 225 225 - EMERGENCY PEDIATRIC CARE - - 900 225 225 - Total: Dues & Fees 5,196 6,859 10,164 10,293 10,293 - EDUCATION & TRAINING 1,031 - 6,988 - - - PROFESSIONAL DEVELOPMENT 1,425 1,335 2,754 2,250 2,250 - MGMT PROFESSIONAL DEV 4,080 201 - - - - GA FIRE CHIEF'S CONFERENCE - - 400 300 300 - INTERNATIONAL ASSOC OF FIRE CHIEFS - - 4,430 1,845 1,845 - SOUTHEASTERN FIRE CHIEFS ASSOC - - 400 300 300 - STAFF & COMMAND - 1,550 - - - - FDIC - - 1,950 1,950 1,950 - GA EMS & EDUCATORS CONFERENCE - - 150 160 160 - SOUTHEASTERN TRAINING CONF - - 225 225 225 - ARSON SEMINAR - 583 150 150 150 - FIRE INSPECTOR SYMPOSIUM - - 300 - - - Total: Education & Training 6,536 3,669 17,747 7,180 7,180 - MAINTENANCE CONTRACTS 800 MHZ FEES TO FULTON COUNTY 5,652 5,841 13,860 - - - PEST CONTROL - FIRE STATIONS 1,568 1,600 1,600 1,710 1,710 - FIRE EXTINGUISHER INSPECT.2,056 2,213 3,000 3,000 3,000 - CODE RED MAINTENANCE 12,005 12,000 12,000 12,000 12,000 - LIFEPAK MAINTENANCE 3,837 3,939 4,200 7,782 7,782 - Total: Maintenance Contracts 25,118 25,592 34,660 24,492 24,492 - Total: Other Purchased Services 61,670 54,631 88,384 71,694 71,694 - FY 2016 Budget 44 General Fund Fire Account Name Department Requests City Manager Recommended Council Approved FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget Supplies GENERAL SUPPLIES/SUPPRESSION 10,351 13,972 15,000 18,000 18,000 - OXYGEN REFILLS 1,789 590 3,000 3,000 3,000 - MEDICAL SUPPLIES 13,490 11,955 16,000 23,424 23,424 - Total: General Supplies/Suppression 25,629 26,516 34,000 44,424 44,424 - GENERAL SUPPLIES/PREVENTION 378 164 117 - - - PREVENT. & EDU MAT.1,201 1,921 4,883 3,500 3,500 - HEART READY CITY PGR 719 2,139 4,022 3,631 3,631 - Total: General Supplies/Prevention 2,298 4,224 9,022 7,131 7,131 - WATER / SEWAGE 1,729 1,782 2,000 1,500 1,500 - NATURAL GAS 11,143 14,901 17,600 14,500 14,500 - ELECTRICITY 25,285 24,436 21,000 21,000 21,000 - GASOLINE/DIESEL 63,156 47,148 58,012 50,000 50,000 - FOOD/MEALS 451 616 700 1,000 1,000 - BOOKS & PERIODICALS/TRAINING MATERIALS 1,043 3,568 2,347 1,050 1,050 - TELECOMMUNICATIONS 3,420 3,354 4,000 4,000 4,000 - UNIFORMS FIRE STANDARD UNIFORMS 41,595 27,322 29,475 36,645 38,395 - TURN OUT GEAR 52,664 69,850 37,636 34,535 34,535 - CLASS A UNIFORMS 8,603 - 1,020 11,320 11,320 - Total: Uniforms 102,863 97,172 68,131 82,500 84,250 - Total: Supplies 237,017 223,716 216,812 227,105 228,855 - Machinery & Equipment MACHINERY & EQUIPMENT / MACHINERY - 201 1,000 1,000 1,000 - FURNITURE & FIXTURES / PREVENTION 606 27,531 9,202 7,795 7,795 - OTHER EQUIPMENT 12,830 29,246 33,800 - - - SMALL EQUIPMENT 3,630 12,278 6,800 12,350 12,350 - EMS TRAINING AIDS - - 4,570 5,125 5,125 - RADIO CHARGERS & SPARE BATTERIES 424 310 4,654 5,321 5,321 - CELL PHONES 115 442 600 400 400 - MOTOROLA RADIOS 7,304 6,599 5,617 110,200 110,200 - Total: Other Equipment 24,302 48,876 56,041 133,396 133,396 - Total: Machinery & Equipment 24,909 76,607 66,243 142,191 142,191 - Total: Fire 4,458,410 5,099,302 5,566,535 5,962,870 5,955,420 - FY 2016 Budget 45 General Fund EMS Operations Account Name Department Requests City Manager Recommended Council Approved Other Purchased Services MAINTENANCE CONTRACTS 99,187 - - - - - Total: Other Purchased Services 99,187 - - - - - Total: EMS Operations 99,187 - - - - - FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 46 General Fund Public Works Account Name Department Requests City Manager Recommended Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 457,269 481,943 440,621 653,783 653,783 - SALARIES & WAGES/OVERTIME 53 - - - - - SALARIES & WAGES/ON-CALL PAY - - - 8,043 8,043 - Total: Salaries & Wages 457,321 481,943 440,621 661,826 661,826 - Employee Benefits GROUP INSURANCE 47,260 58,653 60,146 102,330 102,330 - 401A (SS MATCH)17,192 18,287 17,654 25,765 25,765 - FICA MEDICARE 6,386 6,787 6,402 9,409 9,409 - 401A ER MATCH OF 457B CONTRIBUTIONS 3,050 4,096 8,946 11,111 11,111 - PENSION (GMEBS)22,844 40,051 31,923 50,506 50,506 - UNEMPLOYMENT INSURANCE 483 420 600 650 650 - WORKER'S COMPENSATION 17,791 23,014 30,948 14,475 14,475 - FLEXIBLE SPENDING 2,400 2,400 - 2,400 2,400 - Total: Employee Benefits 117,407 153,707 156,619 216,646 216,646 - Purchased Professional and Technical Services PROFESSIONAL FEES 925 51,826 38,033 - - - BULKY TRASH DAY 1,175 - - - - - ENGINEERING & SURVEYING SERVICES 1,400 1,970 8,012 7,500 7,500 - Total: Professional Fees 3,500 53,796 46,045 7,500 7,500 - CONTRACTED OVERHEAD TRIMMING & GRAVEL RD 2,494 - 20,000 20,000 20,000 - Total: Professional Fees/Contracted 2,494 - 20,000 20,000 20,000 - EQUIPMENT REPAIR & MAINT - 22 4,650 4,650 - VEHICLE REPAIR & MAINT 3,285 2,958 3,548 7,848 7,848 - GROUNDS REPAIR & MAINT - - - - - Total: Purchased Professional and Technical Services 9,279 56,754 69,615 39,998 39,998 - Purchased-Property Services RENTAL EQUIPMENT & VEHICLES 760 688 - - - - Total: Purchased-Property Services 760 688 - - - - Other Purchased Services COMMUNICATIONS 2,921 3,097 6,458 6,540 5,460 - POSTAGE 67 55 50 50 50 - ADVERTISING 162 324 250 250 - - OTHER PURCHASED SERVICES: Guardrail Repair 6,798 - 9,164 7,500 7,500 - PRINTING 137 - 100 100 100 - TRAVEL 1,413 1,750 648 3,735 250 - APWA CLASS - - 975 975 975 - ITE SEMINAR - - 585 585 585 - GIS CONFERENCE - - 1,925 1,925 1,925 - ASHE TECHNICAL SEMINAR - - 144 - - - Total: Travel 1,413 1,750 4,277 7,220 3,735 - DUES AND FEES 178 128 37 - PE LICENSE 100 - 100 - - - APWA 249 301 578 348 348 - IMSA - 173 228 240 240 - ASHE 89 150 50 50 50 - ITE 160 - 360 225 225 - CFM - - 50 100 100 - IECA - - - 700 700 - SFPMA - - - 100 100 - ISA - - - 130 130 - GAA - - - 150 150 - GUFC - - - 175 175 - FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 47 General Fund Public Works Account Name Department Requests City Manager Recommended Council Approved FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget CPESC - - - 500 500 - CPSWQ - - - 125 125 - Total: Dues & Fees 776 623 1,366 2,843 2,843 - EDUCATION & TRAINING 300 199 - - - - APWA 1,443 - 790 790 790 - LEVEL II SIGNING & MARKING 800 - - - - - CONTINUING EDUCATION 1,135 390 964 1,000 1,000 - ASHE TECHNICAL SEMINAR - - 50 50 50 - ITE TECHNICAL SEMINAR - 155 225 - - - GA TRANSPORTATION SUMMIT 65 130 166 260 260 - APWA IN-HOUSE TRAINING - - 350 - - - GIS TRAINING - - 1,570 - - - GSWCC - - - 320 320 - CPESC - - - 250 250 - CESSWI - - - 250 250 - ARBORIST - - - 360 360 - Total: Education & Training 3,743 874 4,115 3,280 3,280 - MAINTENANCE CONTRACTS 800 MHZ FEES 518 553 1,000 951 - - Total: Maintenance Contracts 518 553 1,000 951 - - Total: Other Purchased Services 16,536 7,404 26,817 28,734 22,968 - Supplies GENERAL SUPPLIES 364 261 1,500 1,500 200 - ADOPT-A-ROAD/STREAMSIDE CLEANUP 147 - - - - - ARBOR DAY - - - 2,000 2,000 - Total: General Supplies 511 261 1,500 3,500 2,200 - ELECTRICITY 326,817 379,297 384,600 396,600 396,600 - GASOLINE/DIESEL 11,435 14,313 18,740 19,584 19,584 - FOOD/MEALS 780 314 400 - - - UNIFORMS 809 1,198 1,800 3,275 3,275 - Total: Supplies 340,352 395,384 407,040 422,959 421,659 - Infrastructure OPTECH RWM 459,688 475,336 489,596 533,913 533,913 - SIGNAL ALLOWANCE 16,380 7,240 18,886 12,285 12,285 - EMERGENCY SERVICES ALLOWANCE - 58,591 10,000 10,000 10,000 - MATERIALS ALLOWANCE 41,869 20,212 32,814 37,500 37,500 - TREE REMOVAL 9,544 8,355 8,555 6,000 6,000 - DUMPSTER FEES 5,688 11,171 9,000 9,000 9,000 - SIGNAL MATERIALS 1,636 21,001 23,399 30,000 25,000 - SIGN MATERIALS 20,447 24,000 30,000 30,000 25,000 - ADDITIONAL ROW MOWING 8,370 16,740 28,766 - - - Total: Infrastructure 563,623 642,645 651,016 668,698 658,698 - Machinery & Equipment FURNITURE & FIXTURES - - 5,000 - - - OTHER EQUIPMENT 97 221 - - - - ADOPT-A-ROAD SIGNS 187 - 100 100 100 - TOOLS/BATTERIES/CHEMICALS 5,466 3,362 5,965 7,500 7,500 - CELL PHONES - - 70 - 300 - Total: Other Equipment 5,750 3,583 6,135 7,600 7,900 - Total: Machinery & Equipment 5,750 3,583 11,135 7,600 7,900 - Total: Public Works 1,511,028 1,742,108 1,762,863 2,046,461 2,029,695 - FY 2016 Budget 48 General Fund Parks and Recreation Account Name Department Requests City Manager Recommended Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 150,911 138,147 161,756 163,623 163,623 - Total: Salaries & Wages 150,911 138,147 161,756 163,623 163,623 - Employee Benefits GROUP INSURANCE 17,496 22,100 20,066 22,757 22,757 - 401A (SS MATCH)5,672 5,930 6,057 7,216 7,216 - FICA MEDICARE 2,097 2,174 2,346 2,368 2,368 - 401A ER MATCH OF 457B CONTRIBUTIONS 158 - 1,347 6,315 6,315 - PENSION (GMEBS)7,381 11,658 12,124 8,238 8,238 - UNEMPLOYMENT INSURANCE 263 231 600 500 500 - WORKER'S COMPENSATION 3,883 5,030 5,069 5,116 5,116 - Total: Employee Benefits 36,949 47,123 47,609 52,510 52,510 - Purchased Professional and Technical Services PROFESSIONAL FEES - - 16,000 15,000 15,000 - Total: Professional Fees - - 16,000 15,000 15,000 - CONTRACTED PARK MOWING & LITTER PICKUP 155,032 159,326 217,800 470,000 470,000 - Total: Professional Fees/Contracted 155,032 159,326 217,800 470,000 470,000 - FACILITY REPAIR & MAINT 9,628 21,058 4,000 12,500 12,500 - LIGHTING MAINTENANCE 3,664 3,808 700 500 500 - Total: Facility Repair & Maintenance 13,292 24,866 4,700 13,000 13,000 - GROUNDS REPAIR & MAINT 962 2,710 50,000 50,000 50,000 - Total: Purchased Professional and Technical Services 169,287 186,902 288,500 548,000 548,000 - Purchased-Property Services RENTAL LAND & BUILDINGS 2,500 5,000 6,000 2,000 2,000 - FCBOE LEASE 17,264 3,982 34,500 35,000 35,000 - Total: Rental Land & Buildings 19,764 8,982 40,500 37,000 37,000 - RENTAL EQUIPMENT & VEHICLES 3,843 3,452 5,000 5,500 5,500 - Total: Purchased-Property Services 23,607 12,434 45,500 42,500 42,500 - Other Purchased Services COMMUNICATIONS 652 1,303 1,520 4,800 4,800 - POSTAGE 499 70 212 200 200 - ADVERTISING - - 288 200 200 - PRINTING 445 339 500 400 400 - TRAVEL: Nat'l GRPA, Meals & Mileage 388 899 1,800 2,000 2,000 - DUES AND FEES: GRPA Dues 1,283 577 1,960 1,500 1,500 - EDUCATION & TRAINING: Nat'l RPA 800 275 1,500 1,500 1,500 - CONTRACT LABOR: For programs & activities 4,060 5,550 4,500 4,500 4,500 - IGA-ALPHARETTA PARKS & REC 325,000 316,000 330,500 300,000 300,000 - Total: Other Purchased Services 333,127 325,014 342,780 315,100 315,100 - Supplies GENERAL SUPPLIES 9,339 3,674 27,000 20,000 20,000 - WATER/SEWERAGE 8,439 11,799 19,000 65,000 65,000 - NATURAL GAS 497 1,063 2,000 3,800 3,800 - ELECTRICITY 21,611 16,986 11,300 66,000 66,000 - GASOLINE - - 500 500 500 - FOOD/MEALS 493 359 600 500 500 - PORTABLE TOILET RENTAL 221 2,608 4,400 4,400 4,400 - Total: Supplies 40,599 36,489 64,800 160,200 160,200 - Machinery & Equipment FURNITURE & FIXTURES - 2,007 - 200 200 - Total Machinery & Equipment - 2,007 - 200 200 - Total: Parks & Recreation 754,479 748,116 950,945 1,282,133 1,282,133 - FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 49 General Fund Community Development Account Name Department Requests City Manager Recommended Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 671,093 711,527 663,401 434,811 434,811 - Total: Salaries & Wages 671,093 711,527 663,401 434,811 434,811 - Employee Benefits GROUP INSURANCE 89,663 99,688 80,647 57,459 57,459 - 401A (SS MATCH) 25,230 26,841 24,724 16,256 16,256 - FICA MEDICARE 8,805 9,641 9,563 6,245 6,245 - 401A ER MATCH OF 457B CONTRIBUTIONS 3,663 4,003 5,721 7,437 7,437 - PENSION (GMEBS) 36,534 54,736 51,487 34,541 34,541 - UNEMPLOYMENT INSURANCE 736 676 720 350 350 - WORKER'S COMPENSATION 7,652 7,863 10,283 13,515 13,515 - FLEXIBLE SPENDING - 1,800 - - - - Total: Employee Benefits 172,281 205,249 183,145 135,803 135,803 - Purchased Professional and Technical Services PROFESSIONAL FEES 45,638 72,159 80,000 - - - BULKY TRASH - 2,529 2,300 2,300 2,300 - HAZARDOUS WASTE COLLECTION - - - 24,000 24,000 - Total: Professional Fees 45,638 74,688 82,300 26,300 26,300 - VEHICLE REPAIR & MAINT 7,581 2,764 4,000 1,000 1,000 - Total: Purchased Professional and Technical Services 53,219 77,452 86,300 27,300 27,300 - Other Purchased Services COMMUNICATIONS 5,201 5,274 5,300 3,000 3,000 - POSTAGE 3,450 1,811 3,000 3,000 3,000 - ADVERTISING 5,324 6,057 6,500 6,500 6,500 - PRINTING 3,663 1,506 2,500 2,500 2,500 - TRAVEL 294 28 8 - - - GPA CONFERENCE 543 206 700 800 800 - GAZA CONFERENCE 198 - 400 400 400 - APA NATIONAL CONFERENCE 984 302 900 900 900 - BOARDS & COMMISSIONS TRAINING 150 - 500 500 500 - STORMWATER TRAINING (NPDES FUNDS) 950 - 400 - - - GA URBAN FORESTRY COUNCIL CONFERENCE - 205 300 500 - - SUSTAINABILITY COORDINATOR TRAVEL - - - 400 400 Total: Travel 3,119 741 3,208 3,500 3,000 - DUES AND FEES 25 - - - - - CPESC 100 175 200 - - - CPSWQ 100 193 100 - - - CFM CERTIFICATION - - 100 - - - IECA 580 170 370 - - - ASPFM 50 120 100 - - - GACE MEMBERSHIP 25 - - - - - GA URBAN FORESTRY COUNCIL - 135 40 40 - - TREE CARE INDUSTRY ASSOC - - 100 - - - SOCIETY OF MUNICIPAL ARBORISTS - - 140 - - - ARBOR DAY FOUNDATION - - 15 - - - GAZA MEMBERSHIP - - 50 50 50 - APA MEMBERSHIP 1,495 466 900 1,200 1,200 - AIA - - 90 90 90 - GSWCC (NPDES funds) - - 180 - - - U.S. GREEN BUILDING COUNCIL - - 65 65 65 - ENVIRONMENTAL EDUCATION ALLIANCE - - 35 35 35 - SUSTAINABILITY COORDINATOR DUES & FEES - - - 400 400 Total: Dues and Fees 2,375 1,259 2,485 1,880 1,840 - FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 50 General Fund Community Development Account Name Department Requests City Manager Recommended Council Approved FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget EDUCATION & TRAINING 55 - - - - - GPA CONFERENCE 505 260 500 600 600 - GAZA CONFERENCE 275 - 250 300 300 - APA NATIONAL CONFERENCE 790 2,350 800 800 800 - BOARDS & COMMISSIONS TRAINING 295 675 1,400 1,400 1,400 - GPA CONFERENCE - - 500 - - - ARBORIST TRAINING AND TEST 254 - 250 - - - ISA CERTIFICATION & WORKSHOP 500 - - - - - NPDES - 313 500 - - - CITY ARCHITECT - CON'T ED - 50 180 100 100 - SWCC 1b - - 90 - - - CPESC (NPDES funds) - - 500 - - - NATIONAL TRUST FOR HISTORIC PRESERVATION - - 50 50 50 - GA URBAN FORESTRY COUNCIL - - 150 200 - - SUSTAINABILITY COORDINATOR EDUCATION & TRAINING - - - 400 400 Total: Education & Training 2,674 3,648 5,170 3,850 3,650 - Total: Other Purchased Services 25,805 20,296 28,163 24,230 23,490 - Supplies GENERAL SUPPLIES 4,220 1,800 3,875 5,500 5,500 - ADOPT A ROAD/RIVERS ALIVE - 2,378 2,200 2,500 2,500 - SOLID WASTE - - 150 150 150 - Total: General Supplies 4,220 4,178 6,225 8,150 8,150 - GASOLINE/DIESEL 6,576 6,368 4,836 1,000 1,000 - FOOD/MEALS 599 623 681 1,000 1,000 - BOOKS & PERIDIOCALS 395 43 - 100 100 - UNIFORMS 2,870 1,255 2,000 - - - Total: Supplies 14,660 12,467 13,742 10,250 10,250 - Machinery & Equipment FURNITURE & FIXTURES - 100 500 500 500 - OTHER EQUIPMENT 15 - - - - - CELL PHONES - 65 200 200 200 - NPDES EQUIPMENT - - 1,500 - - - Total: Other Equipment 15 65 1,700 200 200 - Total: Machinery & Equipment 15 165 2,200 700 700 - Other Costs PAYMENTS TO OTHERS EVERGREEN SCHOOL GRANT PROGRAM 1,250 1,000 1,500 1,500 1,500 - Total: Payments to Others 1,250 1,000 1,500 1,500 1,500 - Total: Other Costs 1,250 1,000 1,500 1,500 1,500 - Total: Community Development 938,323 1,028,155 978,451 634,594 633,854 - FY 2016 Budget 51 General Fund Economic Development Account Name Department Requests City Manager Recommended Council Approved Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 31,769 35,135 35,000 35,000 35,000 - Total: Salaries & Wages 31,769 35,135 35,000 35,000 35,000 - Employee Benefits 401A (SS MATCH)1,191 1,318 1,313 2,170 2,170 - FICA MEDICARE 461 509 508 508 508 - UNEMPLOYMENT INSURANCE 77 49 60 50 50 - WORKER'S COMPENSATION - 682 935 935 935 - Total: Employee Benefits 1,729 2,559 2,816 3,663 3,663 - Purchased Professional and Technical Services PROFESSIONAL FEES 7,000 14,000 14,000 - - - PROGRESS PARTNERS - 25,000 25,000 25,000 25,000 - Total: Purchased Professional and Technical Services 7,000 39,000 39,000 25,000 25,000 - Other Purchased Services COMMUNICATIONS 489 527 525 360 360 - COMMUNICATIONS/POSTAGE 6 30 200 200 200 - PRINTING 162 63 500 250 250 - TRAVEL 565 370 400 4,865 4,865 - DUES AND FEES 1,139 300 300 7,500 7,000 - EDUCATION & TRAINING 680 82 650 650 650 - Total: Other Purchased Services 3,040 1,372 2,575 13,825 13,325 - Supplies GENERAL SUPPLIES - 20 50 800 100 - FOOD/MEALS 376 227 500 2,500 1,500 - Total: Supplies 376 247 550 3,300 1,600 - Total: Economic Development 43,914 78,313 79,941 80,788 78,588 - FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 52 General Fund Debt Service Account Name Department Requests City Manager Recommended Council Approved Debt Service - Principal CAPITAL LEASE PRINCIPAL 81,466 83,698 174,340 - - - Total: Debt Service - Principal 81,466 83,698 174,340 - - - Debt Service - Interest CAPITAL LEASE INTEREST 9,302 7,070 4,777 - - - Total: Debt Service - Interest 9,302 7,070 4,777 - - - Total: Debt Service 90,769 90,769 179,117 - - - FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 53 General Fund Other Financing Uses Account Name Department Requests City Manager Recommended Council Approved Operating Transfers Out TO CAPITAL PROJECTS FUND 6,075,090 4,982,793 4,403,433 5,177,979 5,177,979 - TO CAPITAL GRANT FUND 529,291 - 600,180 404,202 404,202 - TO CAPITAL PROJECTS FUND-REVENUE BOND - 3,330,651 6,258,569 1,325,653 1,325,653 - TO OPERATING GRANT FUND 98,178 - - - - - Total: Operating Transfers Out 6,702,559 8,313,444 11,262,182 6,907,834 6,907,834 - Total: Other Financing Uses 6,702,559 8,313,444 11,262,182 6,907,834 6,907,834 - FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 54 General Fund Other Costs Account Name Department Requests City Manager Recommended Council Approved Contingencies CONTINGENCY - - 177,068 190,280 188,496 - Total: Contingencies - - 177,068 190,280 188,496 - Total: Other Costs - - 177,068 190,280 188,496 - FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 55 General Fund Maintenance & Operating Initiatives FY 2016 Budget 56 M&O Initiatives Initiative Department Request City Manager Recommended Council Approved Mayor and Council Green Space Bond Initiative 200,000 200,000 TOTAL MAYOR AND COUNCIL 200,000 200,000 - Finance Part-Time Finance Clerk 17,264 - TOTAL FINANCE 17,264 - - Information Technology Infrastructure Design/Implementation for New City Hall Building 72,000 72,000 TOTAL INFORMATION TECHNOLOGY 72,000 72,000 - Human Resources Market Competitiveness Survey and Study 20,000 20,000 TOTAL HUMAN RESOURCES 20,000 20,000 - Innovation & Engagement Sound System for Ceremonies 3,240 3,240 TOTAL INNOVATION & ENGAGEMENT 3,240 3,240 - Municipal Court Relocation of Court Facility - Annual Lease 36,000 36,000 TOTAL MUNICIPAL COURT 36,000 36,000 - Police Department Krimesite Imager 14,950 14,950 TOTAL POLICE DEPARTMENT 14,950 14,950 - Fire Department Public Education Program Initiative 4,003 4,003 Public Education & Support Services Officer 72,800 - Rescue Staffing (3 paramedics)178,800 - Scott's RIT-PACK III 3,595 3,595 Advanced Stroke Life Support Training Center 1,842 1,842 Landscape Improvements at Stations 41 and 43 32,400 32,400 TOTAL FIRE DEPARTMENT 293,440 41,840 - Parks and Recreation Broadwell Pavilion Improvements 50,500 50,500 Byrd House Alarm System 3,000 - Landscaping Services for City Parks 25,000 25,000 Reclass Coordinator Position to Manager 15,772 15,772 TOTAL PARKS & RECREATION DEPARTMENT 94,272 91,272 - Community Development Conservation Project Manager 50,000 50,000 Reclassification of City Architect from Grade 36 to 38 5,031 5,031 TOTAL COMMUNITY DEVELOPMENT 55,031 55,031 - TOTAL M&O INITIATIVES 806,197 534,333 - Maintenance & Operating Initiatives Summary FY 2016 FY 2016 Budget 57 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 200,000 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Postage Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Books/Periodicals Uniforms Machinery/Equipment Furniture/Fixtures Other Equipment TOTAL 200,000 Salary/Benefits - Maintenance & Operating 200,000 Impact on Future Operating Budgets FY 2017 FY 2018 FY 2019 FY 2020 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Mayor & Council Green Space Bond Initiative Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Protect and Preserve Open Space ACCOUNT DESCRIPTION BUDGET REQUEST Open Space Preservation Brief Description of New Program/Service or Improvement of Existing Service Level: Recognizing that preservation of open space or green space is a priority of the community, we are looking to explore the option of doing a green print plan and pursuing general obligation bond financing for the preservation of green space. The estimated cost of the green print is around $100k-$150k and the cost of using a firm to assist with the GO bond process is around $37,000. A green print is not a prerequisite to moving this initiative forward, but it is an option and one that should be funded if the City Council decides to move in that direction. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Open space perservation Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: FY 2016 Budget 58 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 17,264 Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Postage Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Books/Periodicals Uniforms Machinery/Equipment Furniture/Fixtures Other Equipment TOTAL 17,264 Salary/Benefits 17,264 Maintenance & Operating - Impact on Future Operating Budgets FY 2017 FY 2018 FY 2019 FY 2020 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION BUDGET REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Finance Part Time Finance Clerk Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Notes: Brief Description of New Program/Service or Improvement of Existing Service Level: Finance is aiming to be the sole processor of all payments for Community Development, Finance, Innovation and Engagement, Parks & Recreation, Public Works and any other administration related fees. In doing so we are looking to hire a part-time clerk to help in the processing of said payments and any associated paperwork. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This would be a part-time in house position so costs related to cloud access and IT equipment in addition to soc sec matching, holiday pay and vac/sick time accruals would be involved. FY 2016 Budget 59 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Postage Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts 72,000 General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Books/Periodicals Uniforms Machinery/Equipment Furniture/Fixtures Other Equipment TOTAL 72,000 Salary/Benefits - Maintenance & Operating 72,000 Impact on Future Operating Budgets FY 2017 FY 2018 FY 2019 FY 2020 Increases Operating Costs - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: This initiative adds a strategic component to the IT department’s budget, allowing us to plan and deploy a forward-looking technology infrastructure, both for the new city hall and future facilities. The work would be billed as project hours for VC3, which we already have a Master Services Agreement with. This initiative contemplates the growth of our infrastructure and new projects that will allow the city's IT department to keep pace with technology and run more efficiently. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) The improved network design will be based on projected needs for the next 5 years, keeping in mind the design of the new city hall and public safety buildings, expected growth in personnel and technology, and data storage needs. Costs will be kept down by using a hybrid model, where critical servers and data will be managed by VC3 in the cloud, and non-critical data will be managed locally. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Project hours in future years will be based on the city's expansion model (new buildings, new services), that will be determined during subsequent annual budget processes. We anticipate project hours will be needed for FY2017 and beyond, but those projects have not been sufficiently defined yet. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology Infrastructure Design/Implementation for New City Hall Building Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2016 Budget 60 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 20,000 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Postage Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Books/Periodicals Uniforms Machinery/Equipment Furniture/Fixtures Other Equipment TOTAL 20,000 Salary/Benefits - Maintenance & Operating 20,000 Impact on Future Operating Budgets FY 2017 FY 2018 FY 2019 FY 2020 Increases Operating Costs - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Human Resources Market Competitiveness Survey & Study Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: Recognizing the need to attract and retain good talent, we are recommending an independent look at our salaries and benefits across all levels of our departments to determine whether or not we are remaining competitive in the marketplace. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Possible fiscal impacts could include adjustments in salaries or the study could show we are right where we need to be in the market. We won't know until we see the results of the study. Notes: FY 2016 Budget 61 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Postage Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Books/Periodicals Uniforms Machinery/Equipment Furniture/Fixtures Other Equipment 3,240 TOTAL 3,240 Salary/Benefits - Maintenance & Operating 3,240 Impact on Future Operating Budgets FY 2017 FY 2018 FY 2019 FY 2020 Increases Operating Costs - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Innovation & Engagement Portable Sound System for Ceremonies Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: In many of our larger events, we rent a sound system and an operator to run it; however, that isn't feasible for a smaller event. We would like to have a portable sound system that can be quickly setup and wouldn't require an operator. This would be much like what was used during the ribbon cutting ceremony for the Milton Library on the front lawn. No matter where you sat, you could easily hear the speaker. This system would replace the small podium that we currently own and use, but isn't sufficient to meet our needs. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) No impact Notes: FY 2016 Budget 62 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental 36,000 Vehicle/Equip Rental Communications Postage Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Books/Periodicals Uniforms Machinery/Equipment Furniture/Fixtures Other Equipment - TOTAL 36,000 Salary/Benefits - Maintenance & Operating 36,000 Impact on Future Operating Budgets FY 2017 FY 2018 FY 2019 FY 2020 Increases Operating Costs 36,000 36,000 36,000 36,000 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 36,000 36,000 36,000 36,000 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Municipal Court Relocation of Court Facility - Annual Lease Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: We are exploring the opportunity to move our court functions into the Alpharetta Court Facility in Crabapple. You will see in the Capital Improvement Plan, a request for the renovation of vacant space in the Alpharetta Court Facility to create office space for our court staff. What we are requesting as an M&O Initiative is the annual lease amount for occupying that space. It would be $3,000 per month. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This will be an ongoing cost each year. Notes: FY 2016 Budget 63 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Postage Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Books/Periodicals Uniforms Machinery/Equipment 14,950 Furniture/Fixtures Other Equipment TOTAL 14,950 Salary/Benefits - Maintenance & Operating 14,950 Impact on Future Operating Budgets FY 2017 FY 2018 FY 2019 FY 2020 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION BUDGET REQUEST Notes: Brief Description of New Program/Service or Improvement of Existing Service Level: Since the initial deployment of the Milton Police Department, the day to day operations of the Criminal Investigation Division (CID) have identified equipment needs that are absolutely essential for quality investigations and the recovery of forensic evidence. One item that is needed is a KRIMESITE IMAGER Direct View Kit with Balck Talon Stabilizer from Sirchie. The Sirchie® KRIMESITE Imager. is a tool that can be used to detect and document latent fingerprints on various surfaces without the use of chemical enhancement. The Imager takes advantage of the different UV light reflectance properties of the fingerprint and the surface on which it is located. Large surfaces can be searched quickly and then any fingerprints detected can be digitally photographed for comparison purposes. Due to the use of specific optic filters, the search for fingerprints can be conducted in daylight or darkness. (See detailed justifcation memo attached) What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) The implementation of this will allow the detectives to process their own evidence. It removes the dependency on other agencies to do this for us. The amount of forensic evidence recovered and the quality of that evidence should increase contributing to more successful conclusions of investigations. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) There is no foreseeable maintenance costs associated with this purchase. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Purchase of KRIMESITE IMAGER Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2016 Budget 64 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Postage Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Books/Periodicals Uniforms Machinery/Equipment Furniture/Fixtures Other Equipment 4,003 TOTAL 4,003 Salary/Benefits - Maintenance & Operating 4,003 Impact on Future Operating Budgets FY 2017 FY 2018 FY 2019 FY 2020 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other 4,003 - - - Total Operating Impact 4,003 - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Public Education Program Initiative Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Build Relationships ACCOUNT DESCRIPTION BUDGET REQUEST Citizen Engagement Brief Description of New Program/Service or Improvement of Existing Service Level: City of Milton Fire Department has taken a proactive approach in Public Safety Education programs with the Milton Fire Clowns and acquisition of the Milton Inflatable Fire Safety House. By adding the Sparky Costume, we can take the Safety Education program to a new level."Sparky the Fire Dog® is the best-know figure in fire prevention today. A trademark character of the National Fire Protection Association (NFPA), Sparky is at the center of the NFPA’s Risk Watch© and Learn Not to Burn© programs, two of the most comprehensive safety programs in existence. The Sparky® Complete Costume Includes: Helmet, fan cooled head with two batteries and one charger, turnout gear, gloves, and shoes. Costume Carrying Case, and shipping. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Sparky can be used in conjunction with the Inflatable Fire Safety House and with the Milton Fire Clowns at schools and functions. All it will take is 1 Milton Firefighter to be able to dress up as Sparky and be at any event. The costume will also assist us in teaching those kids who are afraid of clowns and either have to go to another room, or completely avoid the whole presentation due to their phobia. The Public Safety Education program in Milton has seen a great increase in the demand and request for the Milton clowns and Inflatable Fire Safety House. Sparky will take the program a step further. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Negligible maintenance costs could be associated with this project. This will make use of existing staff and resources and should have a long shelf-life. Notes: FY 2016 Budget 65 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 65,700 Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications 4,100 Postage Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Books/Periodicals Uniforms 500 Machinery/Equipment Furniture/Fixtures Other Equipment 2,500 TOTAL 72,800 Salary/Benefits 65,700 Maintenance & Operating 7,100 Impact on Future Operating Budgets FY 2017 FY 2018 FY 2019 FY 2020 Increases Operating Costs 65,700 68,328 71,061 73,904 Decreases Operating Costs - - - - Additional Revenues - - - - Other 7,100 - - - Total Operating Impact 72,800 68,328 71,061 73,904 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Public Education & Support Services Officer Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Build Relationships ACCOUNT DESCRIPTION BUDGET REQUEST Citizen Engagement Brief Description of New Program/Service or Improvement of Existing Service Level: This position will fill two roles: public education/outreach and support services. The position will include maintaining the clown program, the fire safety house, public education, and coordinating the numerous community events MFR participates in (and fill an ISO standard). It will also support the fire investigations program (also critical for ISO). When not engaged in prevention activities, this position would also take responsibility for all maintenance, vehicles, equipment, and tools in the fire department (and support suppression when needed). What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This would enhance our efficiency by increasing our ability to provide community safety programming. The community outreach program has grown to the point that it demands the regular availability and schedule flexibility not provided by a shift officer (which is the current arrangement with the shift captain who often coming in off-duty for the regular events. It will also decrease the waste of tasking chiefs to handle administrative programs (supplies, maintenance, contract management). Station captains can thus concentrate on ensure completion of training, pre-plans, and providing high-quality service. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This initiative will have recurring personnel costs. It will also provide some savings on the overtime budget as well as reducing ancillary costs of performing these duties on-shift (we currently have to use front-line apparatus on administrative tasks). Notes: FY 2016 Budget 66 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 163,800 Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications 6,000 Postage Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Books/Periodicals Uniforms 1,500 Machinery/Equipment Furniture/Fixtures Other Equipment 7,500 TOTAL 178,800 Salary/Benefits 163,800 Maintenance & Operating 15,000 Impact on Future Operating Budgets FY 2017 FY 2018 FY 2019 FY 2020 Increases Operating Costs 163,800 170,352 177,166 184,253 Decreases Operating Costs - - - - Additional Revenues - - - - Other 15,000 - - - Total Operating Impact 178,800 170,352 177,166 184,253 Provide Responsible and Responsive Government Engage in Proactive Planning ACCOUNT DESCRIPTION BUDGET REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Rescue Staffing Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Notes: Brief Description of New Program/Service or Improvement of Existing Service Level: This will provide additional staffing of 3 personnel in support of the already existing rescue/service company operating out of Station 42. The apparatus is currently only staffed with 1 person, and cannot run independent of a fire engine. This will place an addition person on each shift (though it will not provide a relief factor) and will allow us to run Rescue 42 to calls without always taking an engine out of service to supply personnel. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This initiative is part of a larger analysis of our response system, including NFPA Standards (1710 especially), comparison with surrounding jurisdictions, citizen expectations, rising call volume, and a proactive response to accelerated development. This is a step in the multi-year process of meeting current and future needs in accordance with these national standards. Additionally, ISO identified a need for personnel and a service company running out of this station and the ability of Rescue 42 to run as a stand-alone apparatus greatly increases our ability to meet this standard. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) As with any personnel expansion, this will carry annual benefits and salary costs. The cost includes the purchase of three sets of turnout gear/uniforms at about 3000 per employee. There will also be periodically recurring uniform, equipment, licensing, and training costs associated with this initiative. FY 2016 Budget 67 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Postage Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts 3,595 General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Books/Periodicals Uniforms Machinery/Equipment Furniture/Fixtures Other Equipment TOTAL 3,595 Salary/Benefits - Maintenance & Operating 3,595 Impact on Future Operating Budgets FY 2017 FY 2018 FY 2019 FY 2020 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Total: $ 3,595.00 Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: The last concern on the minds of our emergency response team should be the equipment it needs to rescue downed first responders and other victims. Scott’s RIT-PAK III is an exceptional, universal tool upon which our rescue team can confidently rely. Developed with input from Rapid Intervention Team instructors and firefighters from across the country, Scott’s RIT-PAK III is the most comprehensive RIT system on the market. Specifically designed for rapid intervention teams or emergency response teams, the RIT-PAK III is field designed and tested. CITY OF MILTON NEW INITIATIVE REQUEST FORM Fire SCOTT RIT-PAK III Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST SCOTT RIT PAK III (Includes: Carrying bag, shoulder strap, 6 ft. EBSS hose, 5 ft. RIC hose, facepiece, EZ-FLo regulator. Vendor Catalog # 200954-02) PRICE: $2,560.00 SCOTT 60 MINIUTE CYLINDER: Carbon fiber; 60 min.; Weight: 19.6 lb.;CGA Connection) Vendor Catalog # 804723 01 PRICE: $ 1,035.00 What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) NFPA 1407 includes training and performance requirements for rapid intervention crews (RIC) with the goal of creating a highly disciplined operational capability to rescue fire fighters who become lost, injured, trapped, incapacitated, or disoriented in the course of an emergency scene or training operation. Provisions cover training policy and procedures, instructor requirements, student prerequisites, elements of the RIC operations training program, equipment and required performance for RICs. If fire departments train their personnel using the prescribed process, they are much more likely to operate at fire scenes in the same structured manner, greatly reducing the risk for RIC members and maximizing the potential for rescue of a downed firefighter. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This unit currently does not require flow-test requirements like our Self Contained Breathing Apparatus. However the cylinder will need to be hydrostatically tested every 5 years currently at $30 with anticipated annual 10% increase. Notes: Because the air equalizes between the RIT PAK and the downed firefighter’s cylinder, if using the Rapid Intervention Team Universal Access Connection (RIT UAC) it is suggested to use a 60 minute cylinder. This initiative includes a 60 minute cylinder. FY 2016 Budget 68 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training $1,842 Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 1,842 Salary/Benefits - Maintenance & Operating 1,842 FY 2016 FY 2017 FY 2018 FY 2019 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION BUDGET REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Advanced Stroke Life Support Training Center Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Notes: This is a cooperative effort with Milton Fire Rescue and Alpharetta Fire Rescue. Both entities will split the initial $3,684 TC fee($1,842.00 each). Each agency will be responsible for its own card cost. Alpharetta EMS Coordinator has agreed to keep up with all necessary paperwork for the training center. Brief Description of New Program/Service or Improvement of Existing Service Level: ASLS TC. Advanced Stroke Life Support Training Center. This would be a joint effort between Milton Fire Rescue, and Alpharetta Fire Rescue. This would create a Training Center in conjunction with the University of Miami's stroke recognition education. This class came to be in existence after Sen. Paul Coverdale's passing from a stroke. It teaches necessary skills to all firefighters for early recognition, early activation of dedicated stroke teams, and narrows down the actual area of stroke in the brain. The goal is to ensure that through education, patients can have better outcomes with this condition. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) We will see improvement in our firefighters early recognition of strokes, we will have the advanced knowledge to activate Stroke Teams(North Fulton) so that our citizens receive the appropriate care, in a timely manner to avoid this condition worsening. The ultimate goal is to have early recognition, and early treatment so that the outcome will increase patient survival as well as return to all activities of daily living unassisted. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The only recurring cost will be the cost of provider cards. This will occur every 2 years as with our other provider cards. Presently both departments have instructors, instructors would be added as needed, with those costs being absorbed by their respective departments. FY 2016 Budget 69 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M 30,000 Land/Building Rental Vehicle/Equip Rental Communications Postage Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water 2,400 Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Books/Periodicals Uniforms Machinery/Equipment Furniture/Fixtures Other Equipment TOTAL 32,400 Salary/Benefits - Maintenance & Operating 32,400 Impact on Future Operating Budgets FY 2017 FY 2018 FY 2019 FY 2020 Increases Operating Costs 2,400 2,472 2,546 2,623 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 2,400 2,472 2,546 2,623 Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION BUDGET REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Landscape Improvements for Stations 41 and 43 Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Notes: Brief Description of New Program/Service or Improvement of Existing Service Level: This project would provide updated landscaping, sod and irrigation systems for Fire Stations 41 and 43. These stations are located at strategic entry points into the city and should reflect the high standards of the community. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) N/A+ Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The additional costs would be associated with increased water usage for the irrigation system. FY 2016 Budget 70 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M 7,500 Vehicle R & M - Grounds R & M 43,000 Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts General Supplies Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 50,500 Salary/Benefits - Maintenance & Operating 50,500 Impact on Future Operating Budgets FY 2017 FY 2018 FY 2019 FY 2020 Increases Operating Costs 1,000 900 936 973 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 1,000 900 936 973 As an installation, this is a one-time initiative. From an ongoing perspective, there will be water costs, ongoing maintenance of the irrigation system itself and occassional sod repair. Notes: Annual Maintenance on the irrigation system - $200. Water usage first year - $1000. Water usage subsequent years - $400 Sod Repair - $300. Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: The City of Milton has built a new park in the Broadwell Pavilion. When initially conceived, the vision for the park was that it would be a venue for food trucks and a farmers market. Since completion, the idea has not proved to be successful. We now desire to put in an irrigation system and grow grass around the Pavilion. This is estimated at $35,000. We will remove two trees as part of this work which is estimated at $8,000. Also, we will install fans under the pavilion which is estimated at $7,500. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) The best measurement of success will be maintaining the beauty of the Broadwell Pavilion. It is also believed that there will be an increase in the rentals once the grounds are improved. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Parks & Recreation Improvements at the Broadwell Pavilion Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2016 Budget 71 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M 3,000 Vehicle R & M - Grounds R & M Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts General Supplies Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 3,000 Salary/Benefits - Maintenance & Operating 3,000 Impact on Future Operating Budgets FY 2017 FY 2018 FY 2019 FY 2020 Increases Operating Costs 150 156 162 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - 150 156 162 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Parks & Recreation Expansion of the Existing Alarm System at the Thomas Byrd Sr. House Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: The City of Milton has built a new facility in the Thomas Byrd Sr. House. An alarm system was installed as part of the construction to monitor the fire system. This initiative proposes to expand the system to provide full burglary monitoring of all points of penetration of the facility. This system expansion will also increase the safety of the workers at the facility by providing notification in their office of anyone entering the building during operating hours. This assumes $2,400 for materials and installation and $600 for one time programming fees. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) There is no measure of 'burglary incidents prevented.' The best measurement of success will be increasing the security of a million dollar asset as well as the sense of safety and comfort by the employees who work at the facility. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) As an installation, this is a one-time initiative. From an ongoing perspective, there will be no monitoring costs, as this alarm system is monitored at no charge by the Alpharetta 911 center. The only ongoing costs would be the occassional sensor repair or replacement. Notes: FY 2016 Budget 72 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees - Improves efficiency:Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M 25,000 Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts General Supplies Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 25,000 Salary/Benefits - Maintenance & Operating 25,000 Impact on Future Operating Budgets FY 2017 FY 2018 FY 2019 FY 2020 Increases Operating Costs 25,000 26,000 27,040 28,122 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 25,000 26,000 27,040 28,122 Notes: Brief Description of New Program/Service or Improvement of Existing Service Level: The City of Milton has three facilities that need landscaping services that the Optec Contract does not include and Optec is not positioned to provide. These facilities are Freedom Park, the Broadwell Pavilion and the Bethwell Community Center. This is more than a cut the grass, edge the sidewalk and empty the trash operation. We need a landscape company that can handle the weeding and the plantings that make these areas beautiful, in addition to the other maintenance. Optec has proved this year that they cannot do this. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) The best measurement of success will be maintaining the beauty of Freedom Park, the Bethwell Community Center and the Broadwell Pavilion. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Carter has indicated that next year we will be able to re-bid the entire Parks Maintenance agreement. This landscape work would be rolled into that contract and become part of a larger scope of work. Assuming that plan, than this is a one-time initiative. Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION BUDGET REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Parks & Recreation Landscape Contracting of some City Parks Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2016 Budget 73 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 15,772 Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Postage Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Books/Periodicals Uniforms Machinery/Equipment Furniture/Fixtures Other Equipment - TOTAL 15,772 Salary/Benefits 15,772 Maintenance & Operating - Impact on Future Operating Budgets FY 2017 FY 2018 FY 2019 FY 2020 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: The job description for the Parks and Rec Coordinator has been re-written to include a higher level of responsibility and accountability for the department. This is necessary for the operation of Bell Memorial Park and the magnitude of the programs the city now offers. What is being requested is the difference between the base salary for the Coordinator (already included in the budget) and the base salary for a Manager. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This position is vacant at this time and will be measured against its new job description if funded. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Parks & Recreation Reclassification of Parks & Rec Coordinator to a Parks & Rec Manager Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2016 Budget 74 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 50,000 Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Postage Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Books/Periodicals Uniforms Machinery/Equipment Furniture/Fixtures Other Equipment TOTAL 50,000 Salary/Benefits 50,000 Maintenance & Operating - Impact on Future Operating Budgets FY 2017 FY 2018 FY 2019 FY 2020 Increases Operating Costs 36,000 36,000 36,000 36,000 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 36,000 36,000 36,000 36,000 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Conservation Project Manager Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: This part-time person would serve as the collecting point and be the face of the city's conservation initiatives. As a part of our conservation and preservation efforts, this position is intended to be the clearing house for those efforts. A job description has been written and forwarded to the City Council for review. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: FY 2016 Budget 75 M&O Initiatives Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 5,031 Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Postage Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Books/Periodicals Uniforms Machinery/Equipment Furniture/Fixtures Other Equipment - TOTAL 5,031 Salary/Benefits 5,031 Maintenance & Operating - Impact on Future Operating Budgets FY 2017 FY 2018 FY 2019 FY 2020 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Reclassification of City Architect from Grade 36 to 38 Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: We have reviewed the functions and duties of the city architect and determined that a reclassification from grade 36 to grade 38 is more in-line with where this position should be. The request is a 5% increase in pay. This request is in line with the personnel policy and within the authority resting with the City Manager. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Notes: FY 2016 Budget 76 M&O Initiatives Special Revenue Funds FY 2016 Budget 77 Special Revenue Funds Special Events Fund Revenues Account Name Department Requests City Manager Recommended Council Approved MILTON ROUNDUP VENDOR FEE 570 - - - - - EARTH DAY VENDOR FEE 1,350 1,755 500 2,000 2,000 - HOMETOWN JUBILEE VENDOR FEE - - - 1,000 1,000 INTEREST REVENUE 30 26 - - - - MILTON ROUNDUP SPONSOR 16,881 27,000 8,500 15,000 15,000 - EARTH DAY SPONSOR 4,500 3,875 3,500 4,500 4,500 - CONCERT SPONSOR - - 12,000 - - - MAYOR'S RUN SPONSOR 2,250 500 500 1,000 1,000 - ARTISAN FARMER'S MARKET SPONSOR - - 18,300 - - - SPRING ARTISANAL CRAFT BEER & WINE FESTIVAL - - 35,000 - - - OTHER MISC REVENUE / MAYOR'S RUN 1,590 447 450 - - - MILTON ROUNDUP FOOD SALES 642 - - - - - HOTEL/MOTEL TAX FUND 40,997 47,024 40,000 47,000 47,000 - Total Revenues 68,811 80,627 118,750 70,500 70,500 - Expenditure Summary Account Name Department Requests City Manager Recommended Council Approved PROFESSIONAL FEES 25,266 35,400 52,008 24,340 24,340 - RENTAL EQUIPMENT & VEHICLES 16,817 14,644 34,159 21,100 21,100 - ADVERTISING 14,903 9,075 15,321 16,950 16,950 - PRINTING 5,835 6,896 8,796 6,050 6,050 - GENERAL SUPPLIES 4,000 6,534 9,791 5,600 5,600 - FOOD/MEALS 2,128 1,626 3,250 4,800 4,800 - OTHER EQUIPMENT 438 1,063 500 300 300 - Special Events Fund Total 69,388 75,238 123,825 79,140 79,140 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES (577) 5,389 (5,075) (8,640) (8,640) BEGINNING FUND BALANCE 38,475 37,898 43,287 38,212 38,212 38,212 ENDING FUND BALANCE 37,898 43,287 38,212 29,572 29,572 38,212 FY 2015 Amended Budget FY 2015 Amended Budget FY 2016 FY 2016 FY 2013 Actuals FY 2013 Actuals FY 2014 Actuals FY 2014 Actuals FY 2016 Budget 78 Special Events Fund Special Events Fund Crabapple Antique & Art Festival (combined with Crabapple Fest) Account Name Department Requests City Manager Recommended Council Approved PROFESSIONAL FEES 600 - - - - - ADVERTISING - 778 - - - - PRINTING 679 - - - - - GENERAL SUPPLIES 109 - - - - - Crabapple Antique & Art Festival Total 1,388 778 - - - - Crabapple Fest (formerly Milton Roundup) Account Name Department Requests City Manager Recommended Council Approved PROFESSIONAL FEES 14,660 6,092 9,140 9,140 9,140 - RENTAL EQUIPMENT & VEHICLES 1,143 4,527 8,111 5,000 5,000 - ADVERTISING 7,719 3,084 4,500 4,500 4,500 - PRINTING 1,794 2,834 2,000 1,200 1,200 - GENERAL SUPPLIES 559 2,453 1,249 750 750 - FOOD/MEALS 709 - 500 500 500 - OTHER EQUIPMENT 438 - - - - - Crabapple Fest Total 27,023 18,990 25,500 21,090 21,090 - Veteran's Day Account Name Department Requests City Manager Recommended Council Approved PROFESSIONAL FEES - - 400 400 400 - RENTAL EQUIPMENT & VEHICLES - 500 - 500 500 - ADVERTISING 412 823 1,295 1,300 1,300 - GENERAL SUPPLIES - 628 249 300 300 - Veteran's Day Total 412 1,952 1,944 2,500 2,500 - Tree Lighting Account Name Department Requests City Manager Recommended Council Approved PROFESSIONAL FEES 1,007 700 200 200 200 - RENTAL EQUIPMENT & VEHICLES 2,205 2,087 2,253 3,000 3,000 - ADVERTISING 613 414 - - - - PRINTING - - 895 1,000 1,000 - GENERAL SUPPLIES - - 2,073 - - - Tree Lighting Total 3,825 3,201 5,421 4,200 4,200 - Christmas in Crabapple Account Name Department Requests City Manager Recommended Council Approved PROFESSIONAL FEES 1,820 1,050 300 400 400 - RENTAL EQUIPMENT & VEHICLES 1,025 1,150 1,349 2,000 2,000 - ADVERTISING 1,135 1,769 26 100 100 - GENERAL SUPPLIES 1,079 185 642 700 700 - Christmas in Crabapple Total 5,059 4,154 2,317 3,200 3,200 - FY 2015 Amended Budget FY 2015 Amended Budget FY 2015 Amended Budget FY 2015 Amended Budget FY 2015 Amended Budget FY 2014 Actuals FY 2016 FY 2016 FY 2016 FY 2016 FY 2016 FY 2013 Actuals FY 2013 Actuals FY 2013 Actuals FY 2013 Actuals FY 2013 Actuals FY 2014 Actuals FY 2014 Actuals FY 2014 Actuals FY 2014 Actuals FY 2016 Budget 79 Special Events Fund Special Events Fund Earth Day Account Name Department Requests City Manager Recommended Council Approved PROFESSIONAL FEES 1,424 - 3,500 3,500 3,500 - RENTAL EQUIPMENT & VEHICLES 2,698 2,043 2,733 3,000 3,000 - ADVERTISING 960 811 850 850 850 - PRINTING 1,096 1,262 404 300 300 - GENERAL SUPPLIES 1,148 2,190 372 400 400 - FOOD/MEALS 439 162 200 200 200 - Earth Day Total 7,764 6,466 8,059 8,250 8,250 - Memorial Day Account Name Department Requests City Manager Recommended Council Approved PROFESSIONAL FEES 1,640 1,000 3,400 1,700 1,700 - RENTAL EQUIPMENT & VEHICLES 2,204 3,182 2,225 3,200 3,200 - ADVERTISING 1,908 1,396 2,200 3,200 3,200 - PRINTING 953 923 450 500 500 - GENERAL SUPPLIES 300 223 225 250 250 - FOOD/MEALS 218 392 250 250 250 - Memorial Day Total 7,222 7,115 8,750 9,100 9,100 - Volunteer Appreciation Account Name Department Requests City Manager Recommended Council Approved RENTAL EQUIPMENT & VEHICLES 237 288 288 300 300 - GENERAL SUPPLIES 404 582 600 600 600 - FOOD/MEALS 749 1,010 1,500 2,000 2,000 - Volunteer Appreciation Total 1,390 1,879 2,388 2,900 2,900 - Summer Series Account Name Department Requests City Manager Recommended Council Approved PROFESSIONAL FEES 515 3,128 7,000 4,500 4,500 - RENTAL EQUIPMENT & VEHICLES 7,305 869 2,200 900 900 - ADVERTISING 1,265 - 750 750 750 - PRINTING 252 832 800 800 800 - GENERAL SUPPLIES 204 135 1,000 500 500 - FOOD/MEALS - - 250 250 250 - Concerts Total 9,541 4,965 12,000 7,700 7,700 - Mayor's Run Account Name Department Requests City Manager Recommended Council Approved PROFESSIONAL FEES 2,944 250 500 500 500 - ADVERTISING 892 - 900 900 900 - PRINTING 1,062 1,045 1,200 500 500 - FOOD/MEALS 13 - 50 200 200 - OTHER EQUIPMENT - 1,063 500 - - - Mayor's Run Total 4,911 2,358 3,150 2,100 2,100 - FY 2015 Amended Budget FY 2015 Amended Budget FY 2016 FY 2016 FY 2016 FY 2016 FY 2016 FY 2013 Actuals FY 2013 Actuals FY 2014 Actuals FY 2014 Actuals FY 2013 Actuals FY 2013 Actuals FY 2013 Actuals FY 2014 Actuals FY 2014 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2015 Amended Budget FY 2015 Amended Budget FY 2016 Budget 80 Special Events Fund Special Events Fund Other Events Account Name Department Requests City Manager Recommended Council Approved PROFESSIONAL FEES 656 23,180 568 - - - PRINTING - - 47 - - - GENERAL SUPPLIES 198 138 381 - - - FOOD/MEALS - 63 - - - - Other Events Total 854 23,381 996 - - - Artisan Farmer's Market Account Name Department Requests City Manager Recommended Council Approved PROFESSIONAL FEES - - 15,000 - - - ADVERTISING - - 1,800 2,100 2,100 - PRINTING - - - 500 500 - GENERAL SUPPLIES - - 1,500 500 500 - Farmer's Market Total - - 18,300 3,100 3,100 - Spring Artisanal Craft Beer & Wine Fest Account Name Department Requests City Manager Recommended Council Approved PROFESSIONAL FEES - - 12,000 - - - RENTAL EQUIPMENT & VEHICLES - - 15,000 - - - ADVERTISING - - 3,000 - - - PRINTING - - 3,000 - - - GENERAL SUPPLIES - - 1,500 - - - FOOD/MEALS - - 500 - - - Spring Artisanal Craft Beer & Wine Fest Total - - 35,000 - - - Hometown Jubilee Account Name Department Requests City Manager Recommended Council Approved PROFESSIONAL FEES - - - 1,500 1,500 - RENTAL EQUIPMENT & VEHICLES - - - 2,000 2,000 - ADVERTISING - - - 1,200 1,200 - PRINTING - - - 500 500 - GENERAL SUPPLIES - - - 500 500 - FOOD/MEALS - - - 300 300 - Hometown Jubilee Total - - - 6,000 6,000 - Pancake Breakfast with Santa (NEW) Account Name Department Requests City Manager Recommended Council Approved PROFESSIONAL FEES - - - 500 500 - RENTAL EQUIPMENT & VEHICLES - - - 700 700 - ADVERTISING - - - 1,000 1,000 - GENERAL SUPPLIES - - - 500 500 - FOOD/MEALS - - - 1,000 1,000 - OTHER EQUIPMENT - - - 300 300 - Hometown Jubilee Total - - - 4,000 4,000 - FY 2015 Amended Budget FY 2015 Amended Budget FY 2015 Amended Budget FY 2015 Amended Budget FY 2013 Actuals FY 2014 Actuals FY 2016 FY 2016 FY 2016 FY 2016 FY 2014 Actuals FY 2015 Amended Budget FY 2014 Actuals FY 2014 Actuals FY 2013 Actuals FY 2013 Actuals FY 2013 Actuals FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2016 Budget 81 Special Events Fund Special Events Fund Literary Festival (NEW) Account Name Department Requests City Manager Recommended Council Approved PROFESSIONAL FEES - - - 2,000 2,000 - RENTAL EQUIPMENT & VEHICLES - - - 500 500 - ADVERTISING - - - 1,050 1,050 - PRINTING - - - 750 750 - GENERAL SUPPLIES - - - 600 600 - FOOD/MEALS - - - 100 100 - Hometown Jubilee Total - - - 5,000 5,000 - FY 2015 Amended Budget FY 2013 Actuals FY 2014 Actuals FY 2016 FY 2016 Budget 82 Special Events Fund E-911 Fund Revenues Account Name Department Requests City Manager Recommended Council Approved E-911 CHARGES 865,864 888,153 800,000 890,000 890,000 - INTEREST REVENUE 507 370 175 - - - Total Revenue 866,371 888,524 800,175 890,000 890,000 - Expenditures Account Name Department Requests City Manager Recommended Council Approved COMMUNICATIONS 17,171 15,676 21,000 19,080 19,080 - MAINTENANCE CONTRACTS 871,105 1,162,371 800,000 890,000 890,000 - TO CAPITAL PROJECTS FUND - - 400,000 300,000 300,000 - Total Expenditures 888,275 1,178,047 1,221,000 1,209,080 1,209,080 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES (21,905) (289,523) (420,825) (319,080) (319,080) - BEGINNING FUND BALANCE 790,699 768,794 768,794 347,969 347,969 347,969 ENDING FUND BALANCE 768,794 479,271 347,969 28,889 28,889 347,969 FY 2013 Actuals FY 2013 Actuals FY 2014 Actuals FY 2014 Actuals FY 2016 FY 2016 FY 2015 Amended Budget FY 2015 Amended Budget FY 2016 Budget 83 E-911 Fund Hotel/Motel Tax Fund Revenues Account Name Department Requests City Manager Recommended Council Approved HOTEL/MOTEL EXCISE TAX 60,997 67,024 60,000 67,000 67,000 - Total Revenue 60,997 67,024 60,000 67,000 67,000 - Expenditures Account Name Department Requests City Manager Recommended Council Approved OPERATING TRANSFER OUT TO GENERAL FUND 20,000 20,000 20,000 20,000 20,000 - OPERATING TRANSFER OUT TO SPECIAL EVENTS FUND 40,997 47,024 40,000 47,000 47,000 - Total Expenditures 60,997 67,024 60,000 67,000 67,000 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - - - BEGINNING FUND BALANCE - - - - - ENDING FUND BALANCE - - - - - FY 2013 Actuals FY 2013 Actuals FY 2014 Actuals FY 2014 Actuals FY 2016 FY 2016 FY 2015 Amended Budget FY 2015 Amended Budget FY 2016 Budget 84 Hotel/Motel Tax Fund Capital Improvement Program FY 2016 Budget 85 Capital Improvement Program Account Name Department Requests City Manager Recommended Council Approved INFRASTRUCTURE MAINTENANCE FEES 77,180 96,249 70,000 90,000 90,000 - SIDEWALK REPLACEMENT - 19,800 - - - - CRABAPPLE PAVING FUND 4,200 5,250 - - - - TRAFFIC CALMING 5,800 - - - - - TREE RECOMPENSE 20,600 75,000 - - - - LANDFILL USE FEES 92,727 119,338 90,000 120,000 120,000 - HYA FEES - 7,808 - - - - INTEREST REVENUE 2,867 1,923 1,700 500 500 - DONATION/PARKS & RECREATION - - 100,000 - - - INSURANCE PROCEEDS/PUBLIC SAFETY 10,154 - - - - - OPERATING TRANSFERS IN FROM GENERAL FUND 6,075,090 4,982,793 4,403,433 5,177,979 5,177,979 - OPERATING TRANSFERS IN FROM E-911 FUND - - 400,000 300,000 300,000 - PROCEEDS OF SALE OF ASSETS 13,414 300 - - - - Total Revenue 6,302,032 5,308,461 5,065,133 5,688,479 5,688,479 - Account Name Department Requests City Manager Recommended Council Approved Mayor & Council LAND CONSERVATION - - 585,227 300,000 300,000 - BUILDINGS/FUTURE CITY FACILITIES 42,102 26,982 - - - - Mayor & Council Total 42,102 26,982 585,227 300,000 300,000 - General Admin VEHICLES / REPLACEMENT RESERVE - - 23,176 10,000 10,000 - General Admin Total - - 23,176 10,000 10,000 - Municipal Court FACILITY RENOVATIONS - - - 100,000 100,000 Municipal Court Total - - - 100,000 100,000 - Police PUBLIC SAFETY COMMUNICATIONS 35,908 312,585 1,749,677 793,206 793,206 - VEHICLES / REPLACEMENT RESERVE 232,517 402,423 253,549 150,000 150,000 - AUTOMATED LICENSE PLATE READERS - 39,917 - - - - POLICE FACILITY - - - 30,000 30,000 Police Total 268,425 754,925 2,003,226 973,206 973,206 - Fire STATION REPAIR/ROOF REPLACEMENT STATION 42 25,938 - 10,000 - - - STATION 43 PARKING LOT REPAIR - 330 113,644 - - - STATION 42 REPLACEMENT - - 7,000 150,000 150,000 - STATION 41 GENERATOR REPLACEMENT - - 47,000 - - - FUEL MANAGEMENT SYSTEM - - 33,000 - - - VEHICLE REPLACEMENT RESERVE 54,501 194,386 1,434,180 350,000 350,000 - AED UNITS 2,648 - 46,218 - - - MASS NOTIFICATION SIRENS - 212,755 87,245 - - - FIRE SAFETY HOUSE - 15,181 - - - - LIVE FIRE TRAINING FACILITY - - 75,000 425,000 425,000 - Fire Total 83,087 422,652 1,853,287 925,000 925,000 - Revenues Capital Projects Fund FY 2013 Actuals FY 2013 Actuals FY 2016 FY 2016 Expenditures FY 2014 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2015 Amended Budget FY 2016 Budget 86 Capital Projects Fund Capital Projects Fund Account Name Department Requests City Manager Recommended Council Approved Public Works CONSTRUCTION INSPECTORS - 21,224 78,688 - - - TRANSPORTATION MASTER PLAN UPDATE - - 225,000 - - - GRAVEL ROADS MAINTENANCE 61,766 86,690 202,384 - - - STORMWATER MAINTENANCE 27,197 328,889 201,011 185,000 185,000 - NPDES PERMIT COMPLIANCE 51,020 5,630 308,850 50,000 50,000 - PAVEMENT MANAGEMENT 1,938,805 3,112,726 1,944,672 1,750,000 1,750,000 - STORAGE BUILDING & YARD CONSTRUCTION 19,000 700 205,477 - - - INFRASTRUCTURE / TRAFFIC CALMING 10,156 - 38,234 - - - INFRASTRUCTURE / RESTRIPING 82,595 5,267 101,952 80,000 80,000 - CAMBRIDGE SCHOOL ZONE EQUIP 27,500 - - - - - REPLACE SCHOOL ZONE FLASHERS 526 - 102,474 - - - INFRASTRUCTURE / EDGE OF PAVEMENT - - 50,000 (50,000) (50,000) - INFRASTRUCTURE / BRIDGE REPLACEMENT 283,317 3,034 408,138 330,000 330,000 - INFRASTRUCTURE / SIDEWALKS 25,102 10,755 547,015 100,000 100,000 - BETHANY@COGBURN RD INTERSECTION IMPROVMTS 9,327 56 - - - - HOPEWELL/FRANCIS/COGBURN INTERSECTION 54,646 822,725 18,952 - - - HOPEWELL @ BIRMINGHAM INTERSECTION IMPROVMTS 54,705 70,646 1,324,737 - - - INTERSECTION/HOPEWELL @ BETHANY BND/BETHANY WAY 42,917 - 252,083 - - - INTERSECTION/FREEMANVILLE @ PROVIDENCE & B'HAM - 46,585 103,415 560,000 560,000 - MCGINNIS FERRY INTERCHANGE - - 50,000 - - - INFRASTRUCTURE/CRABAPPLE NE CONNECTOR - - 50,000 - - - INTERSECTION/WEBB RD TURN LANES - - 185,000 - - - GREEN RD PEDESTRIAN LIGHTING - - 80,000 (4,852) (4,852) - VEHICLES / NEW VEHICLES - - 90,178 10,000 10,000 - ASSET MANAGEMENT SOFTWARE - - 60,000 - - - OTHER EQUIPMENT - - 11,000 - - - MOBILE TRAFFIC CONTROL CENTER - - - 9,625 9,625 SNOW PLOW - - - 6,000 6,000 NORTH FULTON TRANSPORTATION PLAN - - - 35,000 35,000 SALT/SAND SPREADER - - - 9,500 9,500 Public Works Total 2,688,579 4,514,927 6,639,260 3,070,273 3,070,273 - Parks & Recreation PROF FEES/SIGN PROGRAM 1,795 7,600 - - - - SITES / PARK LAND ACQUISTION 950,350 - - - - - SITE IMPROVEMENT/CRABAPPLE CROSSING PARTNERSHIP 26,979 - - - - - NORTHWESTERN MIDDLE IGA IMPROVEMENTS - - 167,000 10,000 10,000 - PROVIDENCE PARK - - 61,816 250,000 250,000 - BYRD HOUSE RENOVATIONS 31,850 277,390 464,160 - - - BROADWELL PARK PAVILION - 273 530,000 - - - PARK & TRAIL EXPANSION 87,353 380,067 34,257 - - - UTILITY VEHICLE - - - 17,000 17,000 - NEW VEHICLES - - 26,824 - - - Parks & Recreation Total 1,098,328 665,329 1,284,057 277,000 277,000 - FY 2013 Actuals FY 2016 Expenditures FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 87 Capital Projects Fund Capital Projects Fund Account Name Department Requests City Manager Recommended Council Approved Community Development PROF FEES/TDR FEASIBILITY STUDY 11,180 - - - - - FORM BASED CODE/TDR ORDINANCE 25,370 265 26,735 - - - GATEWAY SIGNAGE & HISTORIC MARKERS - 7,460 60,350 33,000 33,000 - SITE IMPROVEMENT/TREE RECOMPENSE 2,075 850 108,355 - - - Community Development Total 39,705 8,575 195,440 33,000 33,000 - Total Expenditures 4,220,227 6,393,390 12,583,673 5,688,479 5,688,479 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES 2,081,805 (1,084,929) (7,518,540) - - - BEGINNING FUND BALANCE 6,878,897 8,960,703 7,875,774 357,234 357,234 357,234 ENDING FUND BALANCE 8,960,703 7,875,774 357,234 357,234 357,234 357,234 Expenditures FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 FY 2016 Budget 88 Capital Projects Fund Account Name Department Requests City Manager Recommended Council Approved FED GOV GRANT/CAPITAL/IND/GDOT CRABAPPLE STREETSCAPE - - 500,000 - - - FED GOV GRANT/CAPITAL/IND/GDOT TAP (BIG CREEK)- 11,377 188,623 - - - STATE GOV GRANT/LMIG FUNDS 455,372 275,873 200,000 200,000 200,000 - STATE GOV GRANT/GDOT HPP FUNDS 296,269 60,362 7,648,156 (1,095,053) (1,095,053) - STATE GOV GRANT/GA URBAN FORESTRY GRANT 20,000 - - - - - STATE GOV GRANT/MARTA GRANT - - 177,355 - - - STATE GOV GRANT/SR 9 @ BETHANY BND - 42,274 17,726 - - - STATE GOV GRANT/GDOT LANDSCAPE - - 4,062 - - - LOCL GOV GRANT/ALPHARETTA & NORTH FULTON CID - 15,000 15,000 - - - INTEREST REVENUE 989 319 - - - - OPERATING TRANSFER IN FROM GENERAL FUND 529,291 - 600,180 404,202 404,202 - Total Revenue 1,301,921 405,206 9,351,102 (490,851) (490,851) - Account Name Department Requests City Manager Recommended Council Approved Public Works PAVEMENT MANAGEMENT 206,561 275,873 200,000 200,000 200,000 - INFRASTRUCTURE / BHAM @ PROVIDENCE 1,201,768 113,068 3,020,232 (3,018,397) (3,018,397) - INFRASTRUCTURE/ARNOLDMILL@NEW PROVIDENCE 377,703 - - - - - INFRASTRUCTURE/CRABAPPLE @ B'HAM 136,465 203,287 5,244,471 2,277,546 2,277,546 - INFRASTRUCTURE/MARTA 9,650 95,788 71,918 - - - INFRASTRUCTURE/CRABAPPLE STREETSCAPE - 79,318 674,182 - - - INFRASTRUCTURE/DEERFIELD@MORRIS 183,098 150,919 - - - - INFRASTRUCTURE/SR 9@BETHANY BEND - 73,134 1,867 50,000 50,000 - INFRASTRUCTURE/TRAIL CONN TO BIG CREEK GREENWAY - 66,585 183,415 - - - Public Works Total 2,115,245 1,057,971 9,396,085 (490,851) (490,851) - Community Development BRANDING & SIGNAGE - 2,290 4,900 - - - Community Development Total - 2,290 4,900 - - - Expenditures Total 2,115,245 1,060,261 9,400,985 (490,851) (490,851) - TOTAL REVENUES OVER/(UNDER) EXPENDITURES (813,323) (655,055) (49,883) - - - BEGINNING FUND BALANCE 1,518,410 705,086 50,032 149 149 149 ENDING FUND BALANCE 705,086 50,032 149 149 149 149 FY 2013 Actuals FY 2013 Actuals Expenditures Revenues Capital Grant Fund FY 2014 Actuals FY 2014 Actuals FY 2016 FY 2016 FY 2015 Amended Budget FY 2015 Amended Budget FY 2016 Budget 89 Capital Grant Fund Account Name Department Requests City Manager Recommended Council Approved INTEREST REVENUE - - - - - - DONATION/HOPEWELL YOUTH ASSOCIATION - - 100,000 - - - OPERATING TRANSFER IN FROM GENERAL FUND - 3,330,651 6,258,569 1,325,653 1,325,653 - REVENUE BOND PROCEEDS - - 9,600,000 - - - Total Revenue - 3,330,651 15,958,569 1,325,653 1,325,653 - Account Name Department Requests City Manager Recommended Council Approved General Government Buildings CITY HALL - 945,650 7,412,301 1,293,850 1,293,850 - General Government Buildings Total - 945,650 7,412,301 1,293,850 1,293,850 - Parks & Recreation BELL MEMORIAL PARK - 965,012 9,131,258 - - - Parks & Recreation Buildings Total - 965,012 9,131,258 - - - Debt Service BOND PRINCIPAL - - 535,000 54,878 54,878 - BOND INTEREST - - 300,000 (23,075) (23,075) - Debt Service Total - - 835,000 31,803 31,803 - Expenditures Total - 1,910,662 17,378,559 1,325,653 1,325,653 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES - 1,419,989 (1,419,990) - - - BEGINNING FUND BALANCE - - 1,419,989 (1) (1) (1) ENDING FUND BALANCE - 1,419,989 (1) (1) (1) (1) Capital Project Fund - Revenue Bond Revenues FY 2013 Actuals Expenditures FY 2014 Actuals FY 2016 FY 2015 Amended Budget FY 2016 FY 2013 Actuals FY 2014 Actuals FY 2015 Amended Budget FY 2016 Budget 90 Capital Project - Revenue Bond Fund 2016 Plan 2017 Plan 2018 Plan 2019 Plan 2020 Plan 2021 Plan 2022 Plan Mayor & Council City Hall 10,945,651 8,357,951 1,293,850 1,293,850 - - - - - 10,945,651 - - Mayor & Council Land Conservation - 585,227 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,685,227 - - Mayor & Council Future City Facilities - 8,000 - - - - - - - 8,000 - - General Administration Vehicle Replacement Reserve - 23,176 10,000 10,000 10,000 10,000 10,000 10,000 10,000 93,176 - - Municipal Court Renovation of Court Facility 100,000 - 100,000 - - - - - - 100,000 - - Police Public Safety Communications 2,893,206 1,700,000 793,206 - - - - - - 2,493,206 400,000 - Police Vehicle Replacement Reserve - 655,972 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,705,972 - - Police Police Facility 4,225,000 - 30,000 - 800,000 3,295,000 - - - 4,125,000 - 100,000 Fire Station 43 Parking Lot Repair 113,644 113,644 - - - - - - - 113,644 - - Fire AED Units 46,218 46,218 - - - - - - - 46,218 - - Fire Station 41 Generator Replacement 47,000 47,000 - - - - - - - 47,000 - - Fire Station 42 Roof Repair 10,000 10,000 - - - - - - - 10,000 - - Fire Live Fire Training Facility 895,000 75,000 425,000 - 131,650 131,650 131,700 - - 895,000 - - Fire West Side Fire Station 2,100,000 - - - - - - 150,000 1,950,000 2,100,000 - - Fire Apparatus/Vehicle Replacement - 1,628,566 350,000 350,000 400,000 450,000 450,000 450,000 450,000 4,528,566 - - Fire SCBA Replacement 280,502 - - - 140,251 140,251 - - - 280,502 - - Fire Station 42 Replacement 1,567,000 7,000 150,000 1,410,000 - - - - - 1,567,000 - - Fire Fuel Management System 33,000 33,000 - - - - - - - 33,000 - - Fire Mass Notification Sirens 300,000 300,000 - - - - - - - 300,000 - - Public Works Asset Management Software 60,000 60,000 - - - - - - - 60,000 - - Public Works Bridge Replacement Program - 411,172 330,000 300,000 300,000 300,000 300,000 300,000 300,000 2,541,172 - - Public Works Construction Inspectors - 99,912 - 43,732 45,044 46,395 47,787 49,221 50,698 382,789 - - Public Works Crabapple NE Connector Rd 2,300,000 50,000 - - 1,300,000 - 950,000 - - 2,300,000 - - Public Works Crabapple Parking Deck - - - - - - - - - - - - Public Works Crabapple SE Connector - - - - - - - 150,000 - 150,000 - - Public Works Crabapple Streetscape 753,500 253,500 - - - - - - - 253,500 500,000 - Public Works Edge of Pavement Repair - 50,000 (50,000) - - - - - - - - - Public Works Gravel Roads Maintenance - 289,074 - 115,000 115,000 115,000 115,000 115,000 115,000 979,074 - - Public Works Green Rd Pedestrian Lighting 75,148 80,000 (4,852) - - - - - - 75,148 - - Public Works Intersection-Arnold Mill @ New Providence 657,631 313,301 - - - - - - - 313,301 344,331 (1) Public Works Intersection-Bethany @ Cogburn 446,923 446,923 - - - - - - - 446,923 - 0 Public Works Intersection-Bethany @ Providence 1,460,000 - - 60,000 - - - - - 60,000 - 1,400,000 Public Works Intersection-Crabapple @ Birmingham 8,131,010 1,333,464 479,138 - - - - - - 1,812,602 6,318,408 - Public Works Intersection-Deerfield Pkwy @ Morris Rd 334,017 85,206 - - - - - - - 85,206 248,811 - Public Works Intersection-Freemanville @ Providence & B'ham 2,624,557 150,000 560,000 890,000 1,024,557 - - - - 2,624,557 - - Public Works Intersection-Hopewell @ Bethany Bnd/Bethany Way 295,000 295,000 - - - - - - - 295,000 - 0 Public Works Intersection-Hopewell @ Birmingham 1,485,000 1,485,000 - - - - - - - 1,485,000 - - Public Works Intersection-Hopewell @ Hamby 1,175,000 - - - - - 75,000 1,100,000 - 1,175,000 - - Public Works Intersection-Hopewell @ Thompson 1,745,365 - - - - - - 400,000 1,345,365 1,745,365 - - Public Works Intersection-Hopewell/Francis/Cogburn 992,103 992,103 - - - - - - - 992,103 - (0) Public Works Intersection-Birmingham @ Providence 1,620,542 927,788 (124,936) - - - - - - 802,852 817,690 - Public Works Intersection-SR9 @ Bethany Bend 125,000 15,000 50,000 - - - - - - 65,000 60,000 - Public Works Intersection-Webb Rd Turn Lanes 185,000 185,000 - - - - - - - 185,000 - - Public Works McGinnis Ferry Interchange 50,000 50,000 - - - - - - - 50,000 - - Public Works NPDES - 314,480 50,000 50,000 50,000 50,000 50,000 50,000 50,000 664,480 - - Public Works Pavement Management - 5,031,148 1,750,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 16,981,148 1,902,123 - Public Works Repair Major Stormwater Structures - 529,899 185,000 275,000 275,000 275,000 275,000 275,000 275,000 2,364,899 - - Public Works Replace School Zone Flashers 102,474 102,474 - - - - - - - 102,474 - - Public Works Re-Striping Existing Roads - 107,219 80,000 80,000 80,000 80,000 80,000 80,000 80,000 667,219 - - Public Works Sidewalk Construction & Repair - 557,770 100,000 100,000 100,000 100,000 100,000 100,000 100,000 1,257,770 4,200 - Public Works Storage Building and Yard Construction 250,000 250,000 - - - - - - - 250,000 - - Public Works Traffic Calming - 38,234 - - - - - - - 38,234 - - Public Works Trail Connection to Big Creek Greenway 1,150,000 20,000 - 300,000 300,000 300,000 - - - 920,000 230,000 - Public Works Transportation Master Plan Update 225,000 225,000 - - - - - - - 225,000 - - Public Works Vehicle Replacement Reserve - 90,178 10,000 10,000 10,000 10,000 10,000 10,000 10,000 160,178 - - Public Works (new)Mobile Traffic Control Center 329,518 - 9,625 - 169,893 150,000 - - - 329,518 - - Public Works (new)Snow Plow 6,000 - 6,000 - - - - - - 6,000 - - Public Works (new)North Fulton Transportation Plan 35,000 - 35,000 - - - - - - 35,000 - - Public Works (new)Salt/Sand Spreader 9,500 - 9,500 - - - - - - 9,500 - - Parks & Recreation Bell Memorial Park 10,294,800 583,532 - - - - - - - 583,532 9,711,268 - Parks & Recreation 15 Year Comprehensive Plan 430 430 - - - - - - - 430 - - Parks & Recreation Sign Program 9,395 9,395 - - - - - - - 9,395 - - Parks & Recreation Thomas S Byrd Sr House Renovations 773,400 773,400 - - - - - - - 773,400 - - Parks & Recreation Park & Trail Expansion 34,257 34,257 - - - - - - - 34,257 - (0) Parks & Recreation Broadwell Park Pavilion 530,000 530,000 - - - - - - - 530,000 - 0 Parks & Recreation Northwestern Middle IGA Fields 167,000 67,000 - - - - - - - 67,000 100,000 - Parks & Recreation Utility Vehicle for Bell Memorial Park 17,000 - 17,000 - - - - - - 17,000 - - Parks & Recreation Vehicle Replacement Reserve - 26,824 - - - - - - - 26,824 17,000 - Parks & Recreation Providence Park 1,400,016 61,816 250,000 75,000 - - 500,000 838,200 - 1,725,016 - (325,000) Parks & Recreation Chadwick Landfill 350,000 - - - 100,000 - - 250,000 - 350,000 - - Parks & Recreation Birmingham Park - - - - - - - - 500,000 500,000 - - Parks & Recreation (new)IGA Improvements at Northwestern Middle School 10,000 - 10,000 - - - - - - 10,000 - - Community Development Form Based Code/TDR Ordinance 27,000 27,000 - - - - - - - 27,000 - 0 Community Development Tree Recompense - - - - - - - - - - 109,205 - Community Development Gateway Signage & Historic Markers 143,000 70,938 33,000 35,000 - - - - - 138,938 4,062 - Total 63,935,807 30,614,191 7,386,531 7,547,582 7,501,395 7,603,296 5,244,487 6,477,421 7,386,063 79,760,966 20,767,098 1,174,999 Capital Project Name 2016 - 2022 Capital Improvement Plan Funding Source: Operating Budget Planned Funding Requests Unfunded Amount Other Funding Source 2016 - 2022 Funding from Operating Budget Previously Allocated Estimated Total CostDepartment FY 2016 Budget 91 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:360-1565-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 200,000 Construction 9,800,000 Expended Through FY 15 1,142,361 Land Acquisition 945,651 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:10,945,651 Rollover at FYE 15 7,215,590 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 8,357,951 1,293,850 1,293,850 - - - - - 10,945,651 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:8,357,951 1,293,850 1,293,850 - - - - - 10,945,651 - - 162,000 - - 162,000 Provide Responsible and Responsive Government PROJECT NAME:City Hall $10,945,651 2017 Mayor & Council Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: In 2014, the City acquired approximately two acres in the heart of Crabapple for the future site of City Hall. The vision is to create a vibrant downtown for Milton in this area. Planning and design work for the building has already begun. The anticipated completion will be in the spring of 2017. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Future Location of City Hall - Crabapple Area IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of general building maintenance, utilities, janitorial services and grounds maintenance. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 92 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1110-541100001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 369,458 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 15 215,769 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 585,227 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,685,227 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:585,227 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,685,227 - - - - - - Protect and Preserve Open Space PROJECT NAME:Land Conservation $300,000 2030 Mayor & Council Open Space Preservation PROJECT DESCRIPTION and/or JUSTIFICATION: The City of Milton invested in a Conservation Plan and it was recently delivered with several recommendations. One of the themes is that Milton should attempt to protect an equal number of acres each year as is developed. While we are still in the process of determining which of many land conservation options will be used, this funding is designed to be a first a step toward our initial conservation transactions. The actual program design is being constructed. This funding will allow us to move beyond the planning phase and into an actual conservation project(s). FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Total: Insert picture Milton Landscape IMPACT ON OPERATING BUDGET: This project should have no impact on the operating budget as the transaction once complete is intended to be held by a land trust and no further action should be required by Milton staff or by using Milton resources. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues FY 2016 Budget 93 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1110-541300200 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 8,000 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 15 - FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 8,000 - - - - - - - 8,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:8,000 - - - - - - - 8,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Future City Facilities $0 N/A Mayor & Council Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: This project was initially created as a placeholder or reserve fund until individual projects were identified. Throughout the process of developing this capital improvement program, all projects for possible future city facilities have been identified. The remaining budget balance in this account will be transferred to other projects once all contracts for current work are completely invoiced. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No impact.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 94 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1500-542202000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 19,414 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 15 3,762 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 23,176 10,000 10,000 10,000 10,000 10,000 10,000 10,000 93,176 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:23,176 10,000 10,000 10,000 10,000 10,000 10,000 10,000 93,176 - - 500 - - 500 Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Admin) $0 N/A General Administration Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for standard replacement of vehicles other than Police, Fire and Public Works FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: The impact will involve general vehicle maintenace and gasoline Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 95 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 100,000 Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:100,000 Rollover at FYE 15 - FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget - 100,000 - - - - - - 100,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 100,000 - - - - - - 100,000 - - - 3,000 - 3,000 Insert picture Alpharetta Municipal Court Facility IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of a monthly lease of $3,000 Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The City is exploring the opportunity to partner with the City of Alpharetta to share the court facility they occupy in Crabapple. Renovations would need to be done to the building to convert space that is currently vacant into offices for our staff. Other renovations include possibly removing the fixed benches and replacing them with non-fixed seating, such as stackable chairs. This would increase the capacity for the building and would affectively be more in-line with the maximum capacity that we currently have. Funds would also be needed to bring the courtroom security into compliance with CALEA standards. Office furniture for 2 employees and 14 filing cabinets containing court records would need to be moved to the new facility. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Renovation of Court Facility $100,000 2016 Municipal Court FY 2016 Budget 96 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3210-521210001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction 2,050,000 Expended Through FY 15 2,005,117 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 793,206 Total Project Cost:2,893,206 Rollover at FYE 15 94,883 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 1,700,000 793,206 - - - - - - 2,493,206 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other-E911 Fund 400,000 - - - - - - - 400,000 Funding Source Total:2,100,000 793,206 - - - - - - 2,893,206 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Public Safety Communications $2,893,206 2015 Police Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: This will cover the city's share of costs associated with the North Fulton Radio System Authority's implementation of a communications system for four cities in North Fulton. This system will be used by fire and police. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Communication Towers (Stock Image) IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 97 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3210-542202000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 641,639 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 15 14,333 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 655,972 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,705,972 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:655,972 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,705,972 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Police) $0 N/A Police Engage in Proactive Planning PROJECT DESCRIPTION and/or JUSTIFICATION: This will cover costs of replacement vehicles in the police department. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Police Vehicle IMPACT ON OPERATING BUDGET: The maintenance and gasoline is currently covered in the budget. No additional impact.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 98 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 30,000 Construction 4,195,000 Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:4,225,000 Rollover at FYE 15 - FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget - 30,000 - 800,000 3,295,000 - - - 4,125,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 30,000 - 800,000 3,295,000 - - - 4,125,000 100,000 - 161,000 - - 161,000 Previously Allocated Planned Funding Requests Total Funding Unfunded Amount PROJECT NAME:Police/Court Facility $4,225,000 2020 Police Provide Responsible and Responsive Government Insert picture 3.7 Acre Site on Highway 9 Non-Recurring IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of general building maintenance, utilities, janitorial services and grounds maintenance. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: In order to vacate the currently leased City Hall space the city will need to design and build a combined police headquarters and court facility. This will be located on Highway 9 on property currently owned by the city. FUNDING SOURCE(S): FY 2016 Budget 99 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-541200000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 113,644 Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:113,644 Rollover at FYE 15 113,644 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 113,644 - - - - - - - 113,644 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:113,644 - - - - - - - 113,644 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Station 43 Parking Lot $113,644 2015 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is to repair damages to the existing Station 43 parking lot and sidewalks FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Station 43 Parking Lot IMPACT ON OPERATING BUDGET: No impact expected Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 100 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542507101 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 27,435 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 46,218 Total Project Cost:46,218 Rollover at FYE 15 18,783 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 46,218 - - - - - - - 46,218 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:46,218 - - - - - - - 46,218 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:AED Units $46,218 2015 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This is an enhancement to the Heart Ready City Program already in place. This project is to allow the Fire Department to take total responsibility of all AEDs and supplies. AEDs, with adult and child defibrillation pads, including CPR pocket masks will be placed in all City owned vehicles. City owned facilities will receive AEDs, cabinets, including signage. This plan includes CPR and AED training for all City of Milton employees. City Vehicles include: Fire Administrative vehicles - 5 Police vehicles - 11 (3 CID, 3 Admin, 5 new patrol cars) Community Development - 3 Public Works - 3 FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture AED IMPACT ON OPERATING BUDGET: CPR training and supplies ( Training aides, AED batteries, replacement defibrillation pads and pocket masks) are currently budgeted in the M&O. No additional impact will be experienced. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 101 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542100000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 38,189 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 47,000 Total Project Cost:47,000 Rollover at FYE 15 8,811 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 47,000 - - - - - - - 47,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:47,000 - - - - - - - 47,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Station 41 Generator Replacement $47,000 2015 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Replace the 36KW Emergency Generator at Fire Station 41. The current generator is 30 years old and is at the end of its serviceable life. Problems identified with the current generator include an oil leak at the head gasket, radiator replacement is recommended, and block heater failure. This generator is powered by natural gas and provides backup electrical power to the entire facility. Most importantly it maintains the dispatch radio alert systems, bay door openers, and the ability to pump both unleaded and diesel fuel during short and long term power outages. Working generators, including maintenance records, are required in the ISO rating system. This initiative covers the cost of a new generator with transfer switch as well as the labor involved with removal/installation. Estimates ranged from $26,000 - $30,000 due to the unknown cost of possibly moving the generator to the exterior of the building and associated electrical work. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Station 41 Generator IMPACT ON OPERATING BUDGET: Generator preventive maintenance is already a planned expenditure and is covered in the current M&O budget. No additional fiscal impact is anticipated. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 102 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-522280000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 10,000 Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:10,000 Rollover at FYE 15 10,000 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 10,000 - - - - - - - 10,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:10,000 - - - - - - - 10,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Station 42 Roof Repair $10,000 2015 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is to repair the roof on Fire Station 42, which has several leaks in the engine room and roof penetrations. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Station 42 Interior Sky Lights IMPACT ON OPERATING BUDGET: No additional impact anticipated.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 103 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-541300000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 820,000 Expended Through FY 15 9,915 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:895,000 Rollover at FYE 15 65,085 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 75,000 425,000 - 131,650 131,650 131,700 - - 895,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:75,000 425,000 - 131,650 131,650 131,700 - - 895,000 - - 500 30,000 - 30,500 Provide Responsible and Responsive Government PROJECT NAME:Live Fire Training Facility $895,000 2016 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Live fire training is the basic and most essential aspect of fire training (it is also a required element of firefighting training). This is especially true because it is a critical area that occurs rarely but is the most high-liability and extremely dangerous activity of the department. This project involves the purchase of a basic "Class A" burn building which is a training facility that involves burning pallets, hay, or some other type of natural combustible (as opposed to gas or flammable liquids). As configured in this request, it would require approximately 1 acre of land and a concrete pad. In order to achieve ISO credit for a training facility, the training facility must reside on 2 acres of land. In 2017 the driving pad would be expanded to provide for training and testing drivers on driving and operating emergency vehicles. Also in 2017 a pump/drafting pit would be added, which will allow for training drivers with pumping, drafting and also assist with pump testing which is mandated by NFPA. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Fire Training Facility IMPACT ON OPERATING BUDGET: This will have annual maintenance and operating expenses. It will save money by keeping Milton units in the City for their required training and increase our operational readiness overall. It may also contribute to a lower ISO rating. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 104 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 150,000 Construction 1,950,000 Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:2,100,000 Rollover at FYE 15 - FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget - - - - - - 150,000 1,950,000 2,100,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - - 150,000 1,950,000 2,100,000 - 705,200 10,000 - - 715,200 $2,100,000 PROJECT NAME:West Side Fire Station (Station 45) Fire Estimated Annual Impact: Provide Responsible and Responsive Government Engage in Proactive Planning With GIS mapping clearly showing the area of Highway 372 and the New Providence Rd outside the 1 1/2 and 2 1/2 road miles from Fire Stations 41 and 43 required by ISO. Community Development is showing this area as having 405 new residents in 2014. With a new City Hall building down the street, a new fire station will be needed in this area. The City has acquired approximately two acres of land in this area. Strategically positioned, fire crews will have easy access in all directions due to the round about. Future residents in this area of the City will benefit from improved response times and an improved ISO rating city-wide. Public Works has expressed interest in utilizing an area behind this proposed fire station to store materials used during snow and ice events due to it's central location in the City. 2022 PROJECT DESCRIPTION and/or JUSTIFICATION: Planned Funding RequestsPreviously Allocated Total FundingFUNDING SOURCE(S): Unfunded Amount Intersection of Birmingham Hwy/Providence Rd/New Providence Rd Total: IMPACT ON OPERATING BUDGET: When the fire station construction is completed, there will be additional staffing of 12 firefighters needed for operations. There will also be annual maintenance and utility costs. Revenues Other Maintenance Expenditures Personnel FY 2016 Budget 105 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542202000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 298,754 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 15 1,329,812 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 1,628,566 350,000 350,000 400,000 450,000 450,000 450,000 450,000 4,528,566 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:1,628,566 350,000 350,000 400,000 450,000 450,000 450,000 450,000 4,528,566 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Apparatus/Vehicle Replacement Reserve (Fire) N/A N/A Fire Engage in Proactive Planning Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This item represents a planned replacement of the four front line engines. The original three engines/pumpers (Pierce Enforcers) were purchased in 2007. They will be approaching 10 years of service by 2017, a planned replacement plan will likely be necessary. The fourth engine purchased in 2010 will likely require replacement by 2020. Life expectancy of fire apparatus is dependent upon proper maintenance and repairs. NFPA 1911 does not recommend a specific time frame for replacement, safety and reliability is used as a determining factor for replacement. As the fleet ages, maintenance costs escalate proportionately. To date, our fleet has avoided a major breakdown and our preventative maintenance program has been effective. Major breakdowns can and do occur, resulting in costs well into the tens of thousands of dollars. It is recommended that we plan for and purchase one new engine/pumper each year beginning in 2017 as part of our 5 year capital strategy. Some older apparatus will be placed in a reserve status and/or sold. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Engine 43 IMPACT ON OPERATING BUDGET: Preventative maintenance and annual pump testing are budgeted in the M&O budget, no addition cost is expected. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 106 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 280,502 Total Project Cost:280,502 Rollover at FYE 15 - FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget - - - 140,251 140,251 - - - 280,502 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - 140,251 140,251 - - - 280,502 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Self-Contained Breathing Apparatus (SCBA) Replacement $280,502 2020 Fire Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project involves replacement of 30 SCBAs, 62 SCBA air cylinders and 62 masks that we currently have in our inventory. Even with our aggressive maintenance program, according to NFPA, air cylinders must be taken out of service after 15 years. Replacement of SCBAs should begin in year 2020. Current pricing: $7,000 per harness, $820 per air tank and $260 per mask. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Self Contained Breathing Apparatus IMPACT ON OPERATING BUDGET: We currently have a maintenance program in place for SCBAs. There should be no new added M&O expenses. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 107 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 157,000 Construction 1,350,000 Expended Through FY 15 6,000 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 60,000 Total Project Cost:1,567,000 Rollover at FYE 15 1,000 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 7,000 150,000 1,410,000 - - - - - 1,567,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:7,000 150,000 1,410,000 - - - - - 1,567,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Station 42 Replacement $1,567,000 2017 Fire Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for the replacement of Fire Station 42 on Thompson Rd, which provides critical fire and EMS services to the City. It is also constructed on a piece of land with a deed noting use specifically for the location of a fire station. The current structure on this site was built in the 1970s is mainly of corrugated metal construction with a brick facade. The building is past the end of it's life span (Fulton County intended to replace it in 1992) and is in serious need of renovation/reconstruction. As currently configured, it is outside of construction standards (including ADA, National Electrical Code, and various NFPA facility-related codes), to say nothing of the environmental construction. This project anticipates building cost minus site work. Please see Fire Department's 5 Year Plan and Fire Station 42 Assessment document. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Fire Station 42 (15240 Thompson Road) IMPACT ON OPERATING BUDGET: This project will result in a reduction in M&O costs because of the extreme inefficiency of this facility and costs of upkeep. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 108 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542100001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 33,000 Total Project Cost:33,000 Rollover at FYE 15 33,000 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 33,000 - - - - - - - 33,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:33,000 - - - - - - - 33,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Fuel Management System $33,000 2015 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The fuel management system will replace the current one that hasn't been functional in over a year. What this system does is track the fuel usage among departments, as well as control access to the three fueling stations in the City. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Station 43 Fuel Pump IMPACT ON OPERATING BUDGET: No impact expected.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 109 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542507102 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 221,680 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 300,000 Total Project Cost:300,000 Rollover at FYE 15 78,320 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 300,000 - - - - - - - 300,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:300,000 - - - - - - - 300,000 - - 5,000 - - 5,000 Provide Responsible and Responsive Government PROJECT NAME:Emergency Management - Mass Notification Siren Project $300,000 2015 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project involves providing mass warning sirens strategically located about the city for severe weather emergencies. The current budget in this outline anticipates approximately 10 sirens to cover the city (numbers wont be fully established until the RFP), a communications system for the sirens and annual maintenance for both. This project could likely take until FY 2014 to complete. This is related to the Code Red Initiative from FY 2012. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Tornado Siren IMPACT ON OPERATING BUDGET: Annual maintenance fee Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 110 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542401000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 60,000 Construction - Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:60,000 Rollover at FYE 15 60,000 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 60,000 - - - - - - - 60,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:60,000 - - - - - - - 60,000 - - 5,000 - - 5,000 Provide Responsible and Responsive Government PROJECT NAME:Asset Management Software $60,000 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This provides for new Public Works software to handle work orders and asset management. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: Annual maintenance fees Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 111 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401200 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 56,601 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 15 354,571 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 411,172 330,000 300,000 300,000 300,000 300,000 300,000 300,000 2,541,172 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:411,172 330,000 300,000 300,000 300,000 300,000 300,000 300,000 2,541,172 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Bridge Replacement Program $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds will be used for design and construction services related to the bridge replacement and improvement program. Bridges will be repaired and maintained in accordance with the recommendations provided in the URS and GDOT inspection reports. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 112 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-52120500 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 21,224 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 15 78,688 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 99,912 - 43,732 45,044 46,395 47,787 49,221 50,698 382,789 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:99,912 - 43,732 45,044 46,395 47,787 49,221 50,698 382,789 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Construction Inspectors $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds for assistance in project management and construction inspection for projects in excess of $50,000. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 113 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401705 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction 2,250,000 Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:2,300,000 Rollover at FYE 15 50,000 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 50,000 - - 1,300,000 - 950,000 - - 2,300,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:50,000 - - 1,300,000 - 950,000 - - 2,300,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Crabapple NE Connector $2,300,000 2019 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Provides for the design and construction of the Crabapple northeast connector road from Charlotte Rd to SR 372 and intersection improvements at Charlotte Road and Mayfield Road as identified in the Crabapple Master Plan. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Crabapple NE Connector and Roundabout at Mayfield Rd and Charlotte Dr IMPACT ON OPERATING BUDGET: The impact to the budget will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 114 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 15 - FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - - - - - - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Crabapple Parking Deck $0 Unknown at this time Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This particular project will bring a parking deck to the Crabapple area as a part of an economic development intiative to create Milton's downtown. It is unclear at this time what estimated costs will be for construction and how it will be funded. The City will be considering funding options in FY 2015 and anticipates bringing forward a proposal to the elected officials. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 115 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 15 - FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget - - - - - - 150,000 - 150,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - - 150,000 - 150,000 (150,000) - - - - - Provide Responsible and Responsive Government PROJECT NAME:Crabapple SE Connector $0 Beyond 2021 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for a new location road at either or both Marstrow Dr and Dunbrody Dr from Broadwell Rd to Mid Broadwell Rd to Charoltte Dr. Estimated costs for each option will be determined at a later date. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Southeast Connection Options IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 116 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541401801 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 100,000 Construction 628,500 Expended Through FY 15 106,461 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 25,000 Total Project Cost:753,500 Rollover at FYE 15 647,039 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 253,500 - - - - - - - 253,500 Debt Financing - - - - - - - - - Grant Funding 500,000 - - - - - - - 500,000 Other - - - - - - - - - Funding Source Total:753,500 - - - - - - - 753,500 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Crabapple Streetscape $753,500 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The project consists of a streetscape enhancement (approximately 1,200 linear feet) along Mayfield Raod (Project begins approximately at the intersection of SR 372/Birmingham Hwy and ends approximatly 130 linear feet east of the intersection of Charlotte Drive). Improvements include: asphalt resurfacing, curb and gutter, sidewalks and curb ramps with ADA accessibility, brick pavers, driveway aprons, storm water drainage pipes and inlets, retaining walls, pedestrian lighting, benches, trash receptacles, crosswalks, pavement markings, street trees, and sod. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Proposed Typical Section for Mayfield Road IMPACT ON OPERATING BUDGET: The annual impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 117 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4110-541400100 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 15 50,000 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 50,000 (50,000) - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:50,000 (50,000) - - - - - - - - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Edge of Pavement Repair $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds would be used to repair edge of pavement failures and drop-offs along our major roads. After FY 15, this project will be rolled into Pavement Management. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 118 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522203000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 153,116 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 15 135,958 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 289,074 - 115,000 115,000 115,000 115,000 115,000 115,000 979,074 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:289,074 - 115,000 115,000 115,000 115,000 115,000 115,000 979,074 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Gravel Roads Maintenance $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds would be used to provide supplemental grading and maintenance activities for the 13 miles of gravel roads. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 119 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401707 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 75,148 Expended Through FY 15 75,149 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:75,148 Rollover at FYE 15 4,852 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 80,000 (4,852) - - - - - - 75,148 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:80,000 (4,852) - - - - - - 75,148 - - - 4,200 - 4,200 Provide Responsible and Responsive Government PROJECT NAME:Green Road Pedestrian Lighting $75,148 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Provide pedestrian street lights along Green Road to extend the existing Crabapple area lighting style to the end of the Crabapple district. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Crabapple Pedestrian Lights IMPACT ON OPERATING BUDGET: City would be responsible for additional costs associated with providing power.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 120 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541400500 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 231,391 Construction 237,300 Expended Through FY 15 657,632 Land Acquisition 188,940 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:657,631 Rollover at FYE 15 (0) FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 313,301 - - - - - - - 313,301 Debt Financing - - - - - - - - - Grant Funding 344,331 - - - - - - - 344,331 Other - - - - - - - - - Funding Source Total:657,632 - - - - - - - 657,632 (1) - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Arnold Mill @ New Providence $657,631 2013 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Arnold Mill SR 140 at New Providence PI #533 The Arnold Mill SR 140 at New Providence intersection improvement project is the second highest priority intersection improvement for the Public Works department. This has been documented with staff recommendations and citizen feedback from our Transportation Town Hall Meeting and Transportation survey. This intersection is an active "high priority project (HPP)" with the Georgia Department of Transportation (GDOT) and the City of Milton. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Arnold Mill Rd and New Providence Rd Intersection IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 121 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401600 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 17,912 Construction 389,585 Expended Through FY 15 446,922 Land Acquisition 39,426 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:446,923 Rollover at FYE 15 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 446,923 - - - - - - - 446,923 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:446,923 - - - - - - - 446,923 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Bethany Bend @ Cogburn Rd $446,923 2014 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Intersection improvements at the Bethany Bend/Cogburn Road intersection associated with the construction of the new high school. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Bethany Bend and Cogburn Rd Intersection IMPACT ON OPERATING BUDGET: No additional impacts Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 122 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 60,000 Construction 1,400,000 Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,460,000 Rollover at FYE 15 - FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget - - 60,000 - - - - - 60,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - 60,000 - - - - - 60,000 1,400,000 - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Bethany Rd at Providence Rd $1,460,000 Beyond 2021 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Bethany Road and Providence Road FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Preliminary layout developed by Fulton County IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 123 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541400510 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 691,999 Construction 4,150,000 Expended Through FY 15 3,957,042 Land Acquisition 3,289,011 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:8,131,010 Rollover at FYE 15 1,896,422 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 1,333,464 479,138 - - - - - - 1,812,602 Debt Financing - - - - - - - - - Grant Funding 4,520,000 1,798,408 - - - - - - 6,318,408 Other - - - - - - - - - Funding Source Total:5,853,464 2,277,546 - - - - - - 8,131,010 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - SR 372 (Crabapple Rd-Birmingham Hwy) (FKA Mayfield at Mid Broadwell Intersection) $8,131,010 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project involves improving the existing intersection of SR 372/Mayfield Road/Broadwell Road by adding left turn lanes on SR 372 and Broadwell Road; improving the existing intersection of SR 372 at McFarlin Lane with a single lane roundabout; improving the existing intersection of SR 372 at Crabapple Chase Drive with a single lane roundabout. The typical section and alignment of the existing local roads from the existing intersection of McFarlin Lane and SR 372 to the end of the existing Branyan Trail will be improved to meet the current design standards. Branyan Trail will also be extended approx. 500 feet to the new roundabout located at the intersection of S 372 and Crabapple Chase Drive. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Proposed Crabapple Road Improvements IMPACT ON OPERATING BUDGET: Annual impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 124 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541401802 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 334,017 Expended Through FY 15 334,497 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:334,017 Rollover at FYE 15 (480) FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 85,206 - - - - - - - 85,206 Debt Financing - - - - - - - - - Grant Funding 248,811 - - - - - - - 248,811 Other - - - - - - - - - Funding Source Total:334,017 - - - - - - - 334,017 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Deerfield Parkway at Morris Rd $334,017 2014 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Intersection improvements at Deerfield Parkway and Morris Road FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Deerfield Pkwy and Morris Rd Intersection IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 125 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401703 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 313,000 Construction 1,993,250 Expended Through FY 15 49,248 Land Acquisition 268,307 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 50,000 Total Project Cost:2,624,557 Rollover at FYE 15 100,752 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 150,000 560,000 890,000 1,024,557 - - - - 2,624,557 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:150,000 560,000 890,000 1,024,557 - - - - 2,624,557 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Freemanville Road@Providence Road and Freemanville Road at Birmingham Road $2,624,557 2019 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Provides for intersection improvements at two locations Freemanville Road@Providence Road and Freemanville Road@Birmingham Road FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Intersection Improvement Study Area IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 126 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401702 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 175,000 Construction 120,000 Expended Through FY 15 42,917 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:295,000 Rollover at FYE 15 252,083 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 295,000 - - - - - - - 295,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:295,000 - - - - - - - 295,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Hopewell Rd @ Bethany Bend and Hopewell Rd @ Bethany Way $295,000 Beyond 2021 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Hopewell Road @ Bethany Bend and Hopewell Road @ Bethany Way FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Preliminary improvement concept IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 127 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401701 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 314,500 Construction 1,036,844 Expended Through FY 15 202,131 Land Acquisition 133,656 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,485,000 Rollover at FYE 15 1,282,870 FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 1,485,000 - - - - - - - 1,485,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:1,485,000 - - - - - - - 1,485,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Hopewell Rd at Birmingham Rd $1,485,000 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project will provide for the design and construction of a roundabout at the Hopewell Road - Birmingham Road intersection. This intersection was identified in the Transportation Master Plan as a priority intersection for operational improvements. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Proposed Hopewell Road-Birmingham Road Intersection Improvement IMPACT ON OPERATING BUDGET: Annual impact on the O&M budget will be minimal. General landscape maintenance for the central island and an increase in striping costs every 5 years. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 128 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 1,100,000 Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,175,000 Rollover at FYE 15 - FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget - - - - - 75,000 1,100,000 - 1,175,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - 75,000 1,100,000 - 1,175,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Hopewell Rd @ Hamby Rd $1,175,000 2021 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Hopewell Road @ Hamby Rd FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Identified for Improvement in 2009 CTP IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 129 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 1,670,365 Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,745,365 Rollover at FYE 15 - FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget - - - - - - 400,000 1,345,365 1,745,365 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - - 400,000 1,345,365 1,745,365 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Hopewell Rd @ Thompson Rd $1,745,365 2022 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Hopewell Road @ Thompson Rd FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Hopewell Rd at Thompson Rd Existing Configuration IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 130 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401700 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 118,914 Construction 765,000 Expended Through FY 15 978,954 Land Acquisition 108,189 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:992,103 Rollover at FYE 15 13,149 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 992,103 - - - - - - - 992,103 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:992,103 - - - - - - - 992,103 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Hopewell/Francis/Cogburn Intersection Improvements $992,103 2014 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Intersection improvements at the Hopewell/Francis/Cogburn Roads intersection. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Hopewell Rd/Francis Rd/Cogburn Rd Intersection IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 131 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541400100 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 806,279 Construction - Expended Through FY 15 1,620,542 Land Acquisition 814,263 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,620,542 Rollover at FYE 15 3,018,397 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 927,788 (124,936) - - - - - - 802,852 Debt Financing - - - - - - - - - Grant Funding 3,711,151 (2,893,461) - - - - - - 817,690 Other - - - - - - - - - Funding Source Total:4,638,939 (3,018,397) - - - - - - 1,620,542 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Birmingham @ Providence Rd $1,620,542 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Birmingham Hwy 372 at Providence PI #5448 The Birmingham Hwy at Providence improvement project is the highest priority intersection improvement for the Public Works Department. From a safety standpoint, the Birmingahm at Providence intersection is arguably the worst in our city. This has been documented with crash data as well as from citizen feeback from our Transportation Town Hall Meeting and Transportation Survey. This intersection is an active "high priority project (HPP)" with the Georgia Department of Transportation (GDOT) and the City of Milton. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 132 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541401803 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 50,000 Expended Through FY 15 73,910 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:125,000 Rollover at FYE 15 1,090 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 15,000 50,000 - - - - - - 65,000 Debt Financing - - - - - - - - - Grant Funding (STP)60,000 - - - - - - - 60,000 Other - - - - - - - - - Funding Source Total:75,000 50,000 - - - - - - 125,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - State Route 9 @ Bethany Bend $125,000 2016 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project developed a GDOT concept study for intersection improvements at State Route 9 and Bethany Bend. This project was identified in the LCI study and is being funded, in part, by L230 funds from ARC. The purpose of this study is to identify safety and operational problems and solutions. In anticipation of a major roadway widening effort along the SR 9 corridor, this study investigated a series of alternatives to implement in the interim to improve conditions at this intersection. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Short-Term Operational and Safety Improvements IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 133 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401706 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 35,000 Construction 150,000 Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:185,000 Rollover at FYE 15 185,000 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 185,000 - - - - - - - 185,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:185,000 - - - - - - - 185,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Webb Road Turn Lanes $185,000 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project was not identifed in the CTP but a recent traffic study showed an average of 26 accidents per year at this intersection with most related to turning movements. This project involves making turn lane improvements as well as some pedestrian improvements. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Preliminary Layout Adding Turn Lanes and Pedestrian Improvements IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 134 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401704 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction - Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:50,000 Rollover at FYE 15 50,000 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 50,000 - - - - - - - 50,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:50,000 - - - - - - - 50,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:McGinnis Ferry Interchange $50,000 Unkown at this time Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This is a joint project with the Forsyth County, City of Alpharetta and the NFCID for PE documents related to the new interchange at Ga400 and McGinnis Ferry Road. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Proposed Interchange Concept IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 135 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522251000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 5,954 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 15 308,526 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 314,480 50,000 50,000 50,000 50,000 50,000 50,000 50,000 664,480 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:314,480 50,000 50,000 50,000 50,000 50,000 50,000 50,000 664,480 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:NPDES Permit Compliance $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for compliance with the city's NPDES stormwater permit compliance requirements FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 136 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522260000 340-4101-522260000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Cap Proj Cap Grant Construction - Expended Through FY 15 3,714,339 275,873 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Cap Proj Cap Grant Total Project Cost:- Rollover at FYE 15 1,343,059 200,000 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 5,031,148 1,750,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 16,981,148 Debt Financing - - - - - - - - - Grant Funding (LMIG)475,873 200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,875,873 Other 26,250 - - - - - - - 26,250 Funding Source Total:5,533,271 1,950,000 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 18,883,271 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Pavement Management $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds are used for the annual pavement management, resurfacing/reconstruction program and to provide deep patching and edge of roadway repair for those sections of roads which have been prioritized through the pavement management program. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 137 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522250000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 433,144 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 15 96,755 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 529,899 185,000 275,000 275,000 275,000 275,000 275,000 275,000 2,364,899 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:529,899 185,000 275,000 275,000 275,000 275,000 275,000 275,000 2,364,899 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Repair Major Stormwater Structures (as needed) $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds will include the scoping, design and construction of repairs associated with the city's stormwater infrastructure. It is anticipated that as the stormwater system is inspected and inventoried under the requirements of the NPDES stormwater permit that deficiencies in the system will be identified. Funding includes the design and repair to two drainage systems in Thompson Road as well as minor repairs systemwide. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 138 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401002 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 102,474 Expended Through FY 15 53,820 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:102,474 Rollover at FYE 15 48,654 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 102,474 - - - - - - - 102,474 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:102,474 - - - - - - - 102,474 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Replace School Zone Flashers $102,474 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is to replace the school zone flashers for Crabapple Elementary-Northwestern Middle-Milton High School. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture School Zone Flasher (stock picture) IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 139 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541400900 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 5,267 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 15 101,952 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 107,219 80,000 80,000 80,000 80,000 80,000 80,000 80,000 667,219 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:107,219 80,000 80,000 80,000 80,000 80,000 80,000 80,000 667,219 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Re-Striping of Existing Roads $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Continue the proactive re-striping of roads. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 140 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541301300 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Cap Proj Cap Grant Construction - Expended Through FY 15 10,755 4,200 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Cap Proj Cap Grant Total Project Cost:- Rollover at FYE 15 547,015 - FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 557,770 100,000 100,000 100,000 100,000 100,000 100,000 100,000 1,257,770 Debt Financing - - - - - - - - - Grant Funding-CDBG 4,200 - - - - - - - 4,200 Other - - - - - - - - - Funding Source Total:561,970 100,000 100,000 100,000 100,000 100,000 100,000 100,000 1,261,970 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Sidewalk Construction and Repair $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Citywide sidewalk and curb & gutter repairs. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 141 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 250,000 Construction - Expended Through FY 15 44,523 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:250,000 Rollover at FYE 15 205,477 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 250,000 - - - - - - - 250,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:250,000 - - - - - - - 250,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Storage Building and Public Works Yard Construction $250,000 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Since deployment, the Fire Department has acquired several capital assets, including four fire engines, one ladder truck, one battalion vehicle, one command trailer, one air trailer, and one TLAER trailer and one TLAER truck, as well as two golf carts. Most of this equipment and all the necessary supporting items are being housed in separate fire stations. In addition, the Fire Department stores fire hose, station supplies, lawn equipment, training equipment, tires, bulky gear, EMS supplies, and numerous other items at various stations. This has created a storage problem. This item involves constructing a large steel storage building behind Fire Station 43. The vision is a three bay building 60' x 75' that would be shared with Public Works for their equipment. A master plan of the area will be performed prior to the construction of the building. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 142 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541400400 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 2,659 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 15 35,575 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 38,234 - - - - - - - 38,234 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:38,234 - - - - - - - 38,234 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Traffic Calming $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Section 48-281 (a) of the City of Milton Code of Ordinaces provides for a 50% cost sharing on the part of the city for the installation of basic traffic calming devices. This account provides those funds for potential use on qualifing projects. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Neighborhood Applications of Traffic Calming Measures IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 143 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541401804 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 250,000 Construction 900,000 Expended Through FY 15 187,500 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,150,000 Rollover at FYE 15 62,500 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 20,000 - 300,000 300,000 300,000 - - - 920,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Alpharetta, NFCID & GDOT TAP 230,000 - - - - - - - 230,000 Funding Source Total:250,000 - 300,000 300,000 300,000 - - - 1,150,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Trail Connection to Big Creek Greenway $1,150,000 2019 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The City of Milton has completed a local Comprehensive Transportation Plan, North Fulton Comprehensive Transportation Plan, and Livable Centers Initiative that all looked at multi-use connections in areas of the City and regional connections. Milton’s Multi-use Trail Connection to the Big Creek Greenway is a project that creates multi-use connections in the Windward Parkway Activity Center and surrounding areas between regional thoroughfare networks, schools, parks, senior centers, retail, MARTA bus routes, and greenways. Given the potential scope of this project both short and long term connections to the Big Creek Greenway will be evaluated. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Greenway Connection Study Area IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 144 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-521207300 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 225,000 Construction - Expended Through FY 15 144 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:225,000 Rollover at FYE 15 224,856 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 225,000 - - - - - - - 225,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:225,000 - - - - - - - 225,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Update to Transportation Master Plan $225,000 2015 Public Works Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The transportation plan update will chart out a path for Milton with a recommended program of transportation projects supporting the City's vision, stakeholder and public supported input, need an purpose, and cost considerations. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Update to the City's First CTP Adopted in 2009 IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 145 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542201000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 35,697 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 15 54,481 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 90,178 10,000 10,000 10,000 10,000 10,000 10,000 10,000 160,178 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:90,178 10,000 10,000 10,000 10,000 10,000 10,000 10,000 160,178 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Public Works) $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for standard replacement of Public Works Vehicles FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 146 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 319,893 Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 9,625 Total Project Cost:329,518 Rollover at FYE 15 - FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget - 9,625 - 169,893 150,000 - - - 329,518 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 9,625 - 169,893 150,000 - - - 329,518 - - - 10,200 - 10,200 Total: IMPACT ON OPERATING BUDGET: The final project would minimize the repsonse, diagnostic and repair time for signal issues by allowing the evaluation of signal problems from one central/mobile location. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: Provide signal controller and software communication system. This pilot project will initially allow for wireless signal diagnostics and adjustments from inside a vehicle as opposed to being exposed to the elements at the signal controller. The next phase of the project would allow control of all signalized intersections from a central/mobile location. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Mobile Traffic Control Center $9,625 2016 Public Works FY 2016 Budget 147 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 6,000 Total Project Cost:6,000 Rollover at FYE 15 - FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget - 6,000 - - - - - - 6,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 6,000 - - - - - - 6,000 - - - 750 - 750 Total: Insert picture Pick up Mounted Snow Plow IMPACT ON OPERATING BUDGET: Between the plow and additional spreader we can eliminate the need for outside contractors in the majority of winter storm events. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: Additional snow plow. The third snow plow will allow the deployment of three plows to predetermined routes in the city. The establishment of the three zones will provide the maximum road mileage in each zone to effectively manage with the available staff and resources. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Snow Plow $6,000 2016 Public Works FY 2016 Budget 148 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 35,000 Construction - Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:35,000 Rollover at FYE 15 - FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget - 35,000 - - - - - - 35,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 35,000 - - - - - - 35,000 - - - - - Total: IMPACT ON OPERATING BUDGET: N/A Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Engage in Proactive Planning PROJECT DESCRIPTION and/or JUSTIFICATION: This is an update to the North Fulton Transportation Plan that was originally developed in 2010. This would be in partnership with the cities of Johns Creek, Alpharetta, Sandy Springs and Roswell. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:North Fulton Transportation Plan $35,000 2016 Public Works FY 2016 Budget 149 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 9,500 Total Project Cost:9,500 Rollover at FYE 15 - FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget - 9,500 - - - - - - 9,500 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 9,500 - - - - - - 9,500 - - 700 - - 700 Total: Insert picture Drop in Salt/Sand Spreader IMPACT ON OPERATING BUDGET: Between the plow and additional spreader we can eliminate the need for outside contractors in the majority of winter storm events. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: The additional 6 cy Salt/Sand spreader will allow staff to handle the majority of winter snow operations in-house without the need and expense for outside contractors. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Salt/Sand Spreader $9,500 2016 Public Works FY 2016 Budget 150 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:360-6110-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 368,100 Construction 9,866,700 Expended Through FY 15 6,934,163 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 60,000 Total Project Cost:10,294,800 Rollover at FYE 15 3,360,637 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 583,532 - - - - - - - 583,532 Debt Financing 9,611,268 - - - - - - - 9,611,268 Grant Funding - - - - - - - - - HYA-Donation 100,000 - - - - - - - 100,000 Funding Source Total:10,294,800 - - - - - - - 10,294,800 - 160,000 600,000 840,000 (10,000) 1,590,000 Provide Responsible and Responsive Government PROJECT NAME:Bell Memorial Park $10,294,800 2015 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Renovation of the existing Bell Memorial Park. This project will result in the the construction of two synthetic turf rectangular multi-sport fields, four baseball fields, five new structures (a concession stand, a maintenance building, two storage sheds and a pavilion) and also a one mile walking trail around the park. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Bell Memorial Park Master Plan IMPACT ON OPERATING BUDGET: Debt service payment amortized over 15 years with a 10 year call and park maintenance.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 151 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-521200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 430 Construction - Expended Through FY 15 430 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:430 Rollover at FYE 15 - FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 430 - - - - - - - 430 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:430 - - - - - - - 430 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:15-Year Comprehensive Plan $430 2012 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Parks and Recreation 15-year Comprehensive Plan is needed for future Capital planning. The plan will incorporate the Assessment Plan and Pattern Book, Needs Assessment Survey Results and will clearly establish the City's approach to Parks and Recreation for the next 15 years. This plan should be updated every 5-10 years. This plan will allow for grant funding applications and bond programs. This project was completed in 2012. The remaining budget is being transferred to other park projects. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact is expected Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 152 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-521200002 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 9,395 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 9,395 Total Project Cost:9,395 Rollover at FYE 15 (0) FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 9,395 - - - - - - - 9,395 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:9,395 - - - - - - - 9,395 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Park Sign Implementation $9,395 2014 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Update entrance signage/onsite signage for park property and include ROW directionals in vacinity of parks. This project was completed in 2014. The remaining budget is being transferred to other park projects. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact is expected Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 153 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541300100 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 773,400 Expended Through FY 15 771,558 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:773,400 Rollover at FYE 15 1,842 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget 773,400 - - - - - - - 773,400 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:773,400 - - - - - - - 773,400 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Hopewell House Renovations (AKA Thomas Byrd Sr. House) $773,400 2015 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The 2.5 acre site, which contains the nearly 4,000-square-foot, two-story home, dates back to at least the mid-1800s according to local historians. The City purchased the Hopewell House from foreclosure in 2011 for $250,000 in order to save the site, which is believed to be one of the oldest in North Fulton. Renovations are necessary to allow the house to function as a senior services center, a place for city-sponsored events and a facility that our citizens can utilize for special occasions. Newnan-based Headley Construction will handle all renovations to the home and site. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Hopewell House (15690 Hopewell Rd) IMPACT ON OPERATING BUDGET: The operating impact will consist of grounds and facility maintenance, as well as utilities.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 154 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541401401 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 34,257 Expended Through FY 15 34,809 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:34,257 Rollover at FYE 15 (552) FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 34,257 - - - - - - - 34,257 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:34,257 - - - - - - - 34,257 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Park and Trail Expansion $34,257 2015 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This funds in this account are allocated for the improvements to the ball fields at Hopewell Middle School per the City's IGA with Fulton County Schools. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 155 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541300100 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 530,000 Expended Through FY 15 531,350 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:530,000 Rollover at FYE 15 (1,350) FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 530,000 - - - - - - - 530,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:530,000 - - - - - - - 530,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Broadwell Park Pavilion $530,000 2015 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Demolish the Crabapple Community Building and create a pavilion and playground to be the gathering spot for events like a farmer's market, food truck days and Christmas in Crabapple. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Broadwell Park IMPACT ON OPERATING BUDGET: The operating impact will consist of grounds maintenance and utilities.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 156 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541200002 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 167,000 Expended Through FY 15 50,252 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:167,000 Rollover at FYE 15 116,748 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 67,000 - - - - - - - 67,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other 100,000 - - - - - - - 100,000 Funding Source Total:167,000 - - - - - - - 167,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Northwestern Middle IGA Fields $167,000 2015 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This is to partially fund the re-development of a softball/baseball field at Northwestern Middle School into a modified field that will also have a 300' x 180' rectangular lacrosse field. This project will be mostly funded by Eagle Stix (women's) Lacrosse. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Northwestern Middle School IMPACT ON OPERATING BUDGET: The maintenance on this field is paid for by Eagle Stix Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 157 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-542200000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 17,000 Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:17,000 Rollover at FYE 15 - FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget - 17,000 - - - - - - 17,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 17,000 - - - - - - 17,000 - - - 250 - 250 Provide Responsible and Responsive Government PROJECT NAME:Utility Vehicle for Bell Memorial Park $17,000 2016 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: When Bell Memorial Park is reconstructed, we will need to acquire a John Deere Model TS Traditional Gator Utility Vehicle (or equivalent) for park maintenance. This vehicle would not be purchased until the summer of 2015 as the park nears completion. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Utility Vehicle IMPACT ON OPERATING BUDGET: First year maintenance should be nominal as it should include a warranty. Gasoline and normal maintenance should be all that is required. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 158 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-542201000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 26,921 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 15 (97) FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 26,824 - - - - - - - 26,824 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:26,824 - - - - - - - 26,824 - - 500 - - 500 IMPACT ON OPERATING BUDGET: The impact will involve general vehicle maintenace and gasoline Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for standard replacement of vehicles other than Police, Fire and Public Works FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Parks & Recreation) $0 N/A General Administration FY 2016 Budget 159 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541200003 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 150,000 Construction 1,245,816 Expended Through FY 15 23,284 Land Acquisition 4,200 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,400,016 Rollover at FYE 15 38,532 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 61,816 250,000 75,000 - - 500,000 838,200 - 1,725,016 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:61,816 250,000 75,000 - - 500,000 838,200 - 1,725,016 (325,000) - 100,000 - - 100,000 Provide Responsible and Responsive Government PROJECT NAME:Providence Park $1,400,016 2021 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Providence Park occupies 42 acres of land off Providence Rd and is currently owned by Fulton County. It has been closed to the public since 2004 to cleanup toxic waste found in the soil. The remediation of the waste is nearing completion and the City anticipates purchasing the land from the County. The funds appropriated in FY 2015 will allow the City to secure areas of the park (like the quarry) making it safe for our citizens to begin enjoying it again. The funding planned in future years will be used for master planning the site and possible enhancements. The specific enhancements will be determined by the master plan. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Providence Park IMPACT ON OPERATING BUDGET: The maintenance of the park will be outsourced to a third-party Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 160 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 100,000 Construction 250,000 Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:350,000 Rollover at FYE 15 - FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget - - - 100,000 - - 250,000 - 350,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - 100,000 - - 250,000 - 350,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Chadwick Landfill $350,000 2021 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Chadwick Landfill occupies aver 126 acres of land off Arnold Mill Rd on the northwest end of the City. It is owned and operated by Waste Management and accepts non-hazardous construction and demolition debris. Within the next 3-5 years, it is expected to reach capacity and will be capped by WM. The City anticipates acquiring this land to be used as a park. A master plan will be done to determine how the space will be used. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Chadwick Landfill IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of grounds maintenance; however, it is difficult to project estimated costs until a master plan is done of the space. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 161 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 15 - FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget - - - - - - - 500,000 500,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - - - 500,000 500,000 (500,000) - - - - - Provide Responsible and Responsive Government PROJECT NAME:Birmingham Park $0 Beyond 2022 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This 200+ acre site is on the north end of the City behind Fire Station 43 (750 Hickory Flat Rd). It is currently an undeveloped, passive park that is open to the public for activities like hiking, horseback riding, dog walking, etc. About 40 acres of land and the Fire Station are still held by Fulton County as collateral for a Certificate of Participation they obtained to construct the Station prior to the incorporation of Milton. The debt is scheduled to be paid off in 2019 at which time the land and building will be acquired by the City. A master plan of this park was performed several years ago, but will likely need to be updated as priorities have changed with the Bell Memorial Park land acquisition and re-development. It is unclear at this time what estimated costs will be for any possible development of this park. It is included in the CIP simply as a reminder that this is a future project that will need to be considered. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Birmingham Park IMPACT ON OPERATING BUDGET: No impact projected at this time.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 162 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 2,000 Construction 8,000 Expended Through FY 15 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:10,000 Rollover at FYE 15 - FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget - 10,000 - - - - - - 10,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 10,000 - - - - - - 10,000 - - 2,500 1,000 - 3,500 Insert picture This is the hallway we have to restrict access on IMPACT ON OPERATING BUDGET: We will have to provide janitorial services and pay a paper products fee. This fee will be offset by $1,100 reduction in porta potty rental fees. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: At Northwestern Middle School, we have built three fields for Girls Lacrosse. This triples the previous capacity from last year and supports the expanding program. Unfortunately, we have been providing them a single portable Potty for a bathroom. The program needs bathrooms. One option is to construct bathrooms somewhere near the fields. This is estimated at $100,000+. Northwestern Middle School has offered us an alternative. They have a set of dressing rooms which have three toilets for women and a toilet and two urinals for men. The dressing rooms have outside access and are located close to two of the fields. In order to use them, we must provide a door or gate to restrict access from the dressing room hallway to the back of the stage in the Auditorium/Gym. This has been estimated at about $10,000, with $2,000 estimated at design costs and $8,000 at construction costs. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:IGA Improvements at Northwestern Middle School $10,000 2016 Parks & Recreation FY 2016 Budget 163 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-521200006 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 25,033 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 27,000 Total Project Cost:27,000 Rollover at FYE 15 1,967 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 27,000 - - - - - - - 27,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:27,000 - - - - - - - 27,000 - - - - - - Protect and Preserve Open Space PROJECT NAME:Form-Based Code/TDR Ordinance $27,000 2015 Community Development Open Space Preservation Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Provide planning services to create a form-based zoning code and potential TDR Ordinance to implement the vision as stated within the Arnold Mill Corridor Study and the Rt. 9 North Area Plan. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 164 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 15 8,204 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 15 101,002 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Tree Recompense Fees 109,205 - - - - - - - 109,205 Funding Source Total:109,205 - - - - - - - 109,205 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Tree Recompense Fund N/A N/A Community Development Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: To provide for an on-call contract for the purchase of trees, including installation and maintenance costs to service such trees. Said trees to be located within public spaces. These funds are generated from tree recompense fees paid by developers. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 165 Capital Improvement Program FY 2016 - FY 2022 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-521200007 340-7410-521200003 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Cap Proj Cap Grant Construction - Expended Through FY 15 11,635 2,290 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 143,000 Cap Proj Cap Grant Total Project Cost:143,000 Rollover at FYE 15 56,175 4,900 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Operating Budget 70,938 33,000 35,000 - - - - - 138,938 Debt Financing - - - - - - - - - Grant Funding 4,062 - - - - - - - 4,062 Other - - - - - - - - - Funding Source Total:75,000 33,000 35,000 - - - - - 143,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Gateway Signage and Historic Markers $143,000 2017 Community Development Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This is a request to develop a branding campaign for the City so as to allow it to design and construct the following types of signs: major gateway signs with landscaping (2); minor gateway signs with landscaping (9); historic markers (100); park entrance signs (7); and, wayfinding signs (50). The projected expenses for these signs are spread over three years. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Gateway Signage IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2016 Budget 166 Capital Improvement Program FY 2016 - FY 2022 Page 1 of 2 STATE OF GEORGIA FULTON COUNTY ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT THE FISCAL 2016 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA APPROPRIATING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, ADOPTING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. WHEREAS, the City Manager of the City of Milton has presented a proposed fiscal year 2016 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budgets is a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the fiscal year 2016 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s fiscal year 2016 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. Page 2 of 2 ADOPTED AND APPROVED this 21st day of September, 2015. CITY OF MILTON, GEORGIA By: ________________________ Joe Lockwood, Mayor _____________________________ ___________________________ Council Member Karen C. Thurman Council Member Burt Hewitt _____________________________ ____________________________ Council Member Matt Kunz Council Member Joseph Longoria _____________________________ ____________________________ Council Member Bill Lusk Council Member Rick Mohrig Attest: _______________________________ Sudie AM Gordon, City Clerk First Reading: September 9, 2015 First Public Hearing: September 9, 2015 Second Public Hearing: September 21, 2015 Ratification: September 21, 2015 (SEAL)