HomeMy WebLinkAboutAgenda Packet CC - 02/17/2016 - CITY COUNCIL MEETING PACKET 2-17-2016
Joe Lockwood, Mayor
CITY COUNCIL
Karen Thurman
Matt Kunz
Bill Lusk
Burt Hewitt
Joe Longoria
Rick Mohrig
CITY COUNCIL CHAMBERS
City Hall, Suite 107E
Wednesday, February 17, 2016 Regular Council Meeting Agenda 6:00 PM
INVOCATION - Deacon Joe Pupo, St. Thomas Aquinas Catholic Church,
Alpharetta, Georgia
CALL TO ORDER
1) ROLL CALL
2) PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood)
MILTON CITY COUNCIL REGULAR COUNCIL MEETING FEBRUARY 17 , 2016
Page 2 of 4
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
3) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda)
(Agenda Item No. 15-043)
4) PUBLIC COMMENT
5) CONSENT AGENDA
1. Approval of the February 1, 2016 Regular City Council Meeting Minutes.
(Agenda Item No. 16-044)
(Sudie Gordon, City Clerk)
2. Approval of the Financial Statements for the Period Ending January,
2016.
(Agenda Item No. 16-045)
(Bernadette Harvill, Finance Manager)
3. Approval of a Memorandum of Understanding (MOU) between the City of
Sandy Springs, and the City of Milton, Alpharetta, Johns Creek and
Roswell, for the Purpose of Retaining a North Fulton TSPLOST Project
Consultant.
(Agenda Item No. 16-046)
(Ken Jarrard, City Attorney)
4. Approval of a Software Beta Test Agreement with Tyler Technologies, Inc.
(Agenda Item No. 16-047)
(Stacey Inglis, Assistant City Manager)
6) REPORTS AND PRESENTATIONS
1. Rotary Has Heart Proclamation.
(Presented by Mayor Joe Lockwood)
2. Recognizing Students Painters Day 2016.
(Presented by Mayor Joe Lockwood)
7) FIRST PRESENTATION (None)
8) PUBLIC HEARING
MILTON CITY COUNCIL REGULAR COUNCIL MEETING FEBRUARY 17 , 2016
Page 3 of 4
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
1. Consideration of an Ordinance to Adopt Amendments to the Fiscal 2016
Budget for Each Fund of the City of Milton, Georgia Amending the
Amounts Shown in Each Budget as Expenditures, Amending the Several
Items of Revenue Anticipations, Prohibiting Expenditures to Exceed
Appropriations, and Prohibiting Expenditures to Exceed Actual Funding
Available.
(Agenda Item No. 16-034)
(First Presentation at February 1, 2016 Regular Council Meeting)
(Stacey Inglis, Assistant City Manager)
9) ZONING AGENDA
1. Consideration of RZ16-01 – To Amend the Deerfield Form Based Code,
Chapter 64, Article XX, Article 1 – General.
(Agenda Item No. 16-033)
(First Presentation at February 1, 2016 City Council Meeting) (Kathleen Field, Community Development Director)
10) UNFINISHED BUSINESS
1. Consideration of an Ordinance to Adopt Amendments to the Fiscal 2016
Budget for Each Fund of the City of Milton, Georgia Amending the
Amounts Shown in Each Budget as Expenditures, Amending the Several
Items of Revenue Anticipations, Prohibiting Expenditures to Exceed
Appropriations, and Prohibiting Expenditures to Exceed Actual Funding
Available.
(Agenda Item No. 16-034)
(First Presentation at February 1, 2016 Regular Council Meeting)
(Public Hearing Held at February 21, 2016 Regular Council Meeting)
(Stacey Inglis, Assistant City Manager)
11) NEW BUSINESS (None)
12) MAYOR AND COUNCIL REPORTS
MILTON CITY COUNCIL REGULAR COUNCIL MEETING FEBRUARY 17 , 2016
Page 4 of 4
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
13) STAFF REPORTS
Department Updates
1. Fire
2. Finance
3. Information Technology
4. Communication & Engagement
5. Human Resources
14) EXECUTIVE SESSION (if needed)
15) ADJOURNMENT
(Agenda Item No. 16-048)
The minutes
were provided
electronically
TO:
FROM:
AGENDA ITEM:
MEETING DATE
HOME OF'
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
City Council
DATE: February 8, 2016
Steven Krokoff, Interim City Manager
Approval of the Financial Statements for the Period Ending
January, 2016.
Monday, February 17, 2016 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (�PPROVED
CITY ATTORNEY APPROVAL REQUIRED: () YES
CITY ATTORNEY REVIEW REQUIRED: () YES
APPROVAL BY CITY ATTORNEY () APPROVED
PLACED ON AGENDA FOR: 02117! 7616 ( �-
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13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 a
To: Honorable Mayor and City Council Members
From: Bernadette Harvill, Finance Manager
Date: Submitted on February 9, 2016 for the February 17, 2016 Regular
Council Meeting
Agenda Item: Financial Statements for Period 4 –January 2016
Overview and Financial Highlights:
General Fund
Revenue collections for the General Fund are 4.14% over what is
anticipated for the fourth period of the fiscal year.
Total expenditures to-date are $10,044,262 and are 3.48% less than
expected for this period of the fiscal year.
Capital Project Fund
Expenditures within this fund continue to occur on a project-by-project
basis. With a total project expenditure budget of $15,669,564, capital
expenditures-to-date total $930,327.
City of Milton
STATEMENT OF REVENUES & EXPENDITURES
General Fund
For the Period Ending January 2016
Actual Budgeted
Variance
over/(under)Actual Budgeted
Variance
over/(under)
Property Tax 9,902,000 51,002 49,280 1,722 179,803 176,000 3,803
Motor Vehicle Tax 975,000 93,982 81,250 12,732 245,875 243,750 2,125
Intangible Tax 200,000 - - - 37,918 33,333 4,585
Real Estate Transfer Tax 85,000 - - - 14,397 14,167 230
Franchise Fees 1,900,000 133,155 218,315 (85,160) 206,895 218,315 (11,420)
Local Option Sales Tax 8,300,000 826,973 691,667 135,306 2,217,117 2,075,000 142,117
Alcohol Beverage Excise Tax 295,000 27,592 24,583 3,009 77,021 73,750 3,271
Business & Occupation Tax 650,000 50,054 52,000 (1,946) 107,414 97,500 9,914
Insurance Premium Tax 1,800,000 - - - - - -
Financial Institution Tax 39,000 - - - - - -
Penalties & Interest 32,300 1,351 2,692 (1,341) 10,771 10,767 4
Alcohol Beverage Licenses 145,000 4,500 2,900 1,600 135,900 137,750 (1,850)
Other Non-Business Permits/Licenses 16,800 2,645 1,400 1,245 7,212 5,600 1,612
Zoning & Land Disturbance Permits 217,100 11,845 18,092 (6,247) 53,647 72,367 (18,720)
Building Permits 480,000 35,499 40,000 (4,501) 174,016 160,000 14,016
Intergovernmental Revenue - - - - - - -
Other Charges for Service 600,000 32,224 42,173 (9,950) 152,437 171,460 (19,024)
Municipal Court Fines 550,000 42,226 45,833 (3,607) 182,021 183,333 (1,313)
Interest Earnings 20,450 4,634 1,704 2,930 14,086 6,817 7,269
Contributions & Donations - 889 - 889 1,382 - 1,382
Other Revenue 47,628 7,753 350 7,403 30,762 15,876 14,886
Other Financing Sources 38,000 364 364 - 364 364 -
Total Revenues 26,293,278 1,326,687 1,272,603 54,084 3,849,039 3,696,149 152,890
Actual Budgeted
Variance
over/(under)Actual Budgeted
Variance
over/(under)
Mayor and Council 171,375 8,473 9,710 (1,237) 56,556 55,626 930
City Clerk 193,574 11,850 12,517 (667) 52,054 59,122 (7,069)
City Manager 705,273 47,739 52,874 (5,135) 229,099 219,249 9,850
General Administration 43,557 5,896 3,388 2,508 12,750 16,452 (3,703)
Finance 427,877 25,782 30,940 (5,158) 130,580 136,181 (5,601)
Legal 230,000 6 19,167 (19,161) 44,394 57,500 (13,106)
Information Technology 863,103 41,837 55,857 (14,019) 281,201 317,171 (35,971)
Human Resources 341,602 21,598 19,773 1,826 83,172 84,884 (1,712)
Risk Management 216,328 - - - 127,256 127,256 -
General Government Buildings 396,421 32,202 33,035 (833) 128,844 132,140 (3,297)
Public Information & Marketing 309,345 13,044 23,096 (10,052) 80,934 96,659 (15,725)
Municipal Court 335,708 18,334 25,964 (7,630) 88,787 106,351 (17,565)
Police 4,202,095 287,560 314,726 (27,166) 1,212,502 1,332,569 (120,067)
Fire 5,997,260 406,510 440,485 (33,975) 1,946,314 1,988,658 (42,344)
Public Works 2,029,695 137,040 160,401 (23,361) 577,571 642,123 (64,552)
Parks & Recreation 1,509,405 47,570 49,099 (1,529) 570,101 591,614 (21,513)
Community Development 688,885 42,777 53,279 (10,502) 196,442 214,818 (18,376)
Economic Development 78,588 3,017 3,634 (617) 37,429 39,759 (2,330)
Debt Service - Capital Lease Payment - - - - - - -
Operating Transfers to Other Funds 12,564,834 1,047,070 1,047,070 - 4,188,278 4,188,278 -
Operating Reserve 187,401 - - - - - -
Total expenditures 31,492,326 2,198,304 2,355,014 (156,709) 10,044,262 10,406,413 (362,151)
Net Income/(Loss)(5,199,048) (871,618)(6,195,224)
Revenues Annual Budget
Current Month Year-to-Date
Operating Expenditures Annual Budget
Current Month Year-to-Date
1
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Earth Day Vendor Fee 2,000$ -$ -$ (2,000)$
Hometown Jubilee Vendor Fee 1,000 - - (1,000)
Interest Revenues - 1 3 3
Crabapple Fest Sponsor 15,000 - 1,000 (14,000)
Earth Day Sponsor 4,500 - - (4,500)
Concert Sponsor - - - -
Mayor's Run Sponsor 1,000 1,000 1,000 -
Donations/MGG - 20 20 20
T-shirt Sales - - - -
Mayor's Run Reg. Fees - - - -
Roundup Food Sales - - - -
Total revenues 23,500$ 1,021$ 2,023$ (21,477)$
EXPENDITURES
Current:
Special Events 79,640$ 1,800$ 30,699$ 48,941$
Total Expenditures 79,640$ 1,800$ 30,699$ 48,941$
OTHER FINANCING SOURCES (USES)
Transfers in from Hotel/Motel Tax Fund 47,000$ 9,833$ (37,167)$
Total other financing sources and uses 47,000$ -$ 9,833$ (37,167)$
Net change in fund balances (9,140)$ (18,843)$
City of Milton
Special Events Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended January 31, 2016
2
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Cash Confiscations/State Funds -$ -$ -$ -$
Cash Confiscations/Fed Funds/US Marshal - - - -
Cash Confiscations/Federal Funds - - 37,596 37,596
Interest Revenues/State Funds - 2 7 7
Interest Revenues/Federal Funds - 6 24 24
Realized Gain on Investments/State Funds - - - -
Budgeted Fund Balance - - - -
Total revenues -$ 8$ 37,627$ 37,627$
EXPENDITURES
Current:
Police -$ -$ 2,894$ (2,894)$
Total Expenditures -$ -$ 2,894$ (2,894)$
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund -$ -$ -$ -$
Total other financing sources and uses -$ -$ -$ -$
Net change in fund balances -$ 34,733$
City of Milton
Confiscated Assets Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended January 31, 2016
3
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Wireless 911 Fees 890,000$ 35,732$ 109,004$ (780,996)$
Interest Revenue - 4 36 36
Total revenues 890,000$ 35,736$ 109,040$ (780,960)$
EXPENDITURES
Current:
Public Safety 909,080$ 74,860$ 79,626$ 829,454$
Total Expenditures 909,080$ 74,860$ 79,626$ 829,454$
OTHER FINANCING USES
Unallocated -$ -$ -$ -$
Total other financing sources and uses 300,000$ -$ -$ -$
Net change in fund balances (319,080)$ 29,414$
City of Milton
E-911 Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended January 31, 2016
4
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Taxes
Hotel/Motel Taxes 67,000$ -$ 9,833$ (57,167)$
Total revenues 67,000$ -$ 9,833$ (57,167)$
OTHER FINANCING SOURCES/(USES)
Transfers out to General Fund 20,000$ -$ -$ (20,000)$
Transfers out to Special Events Fund 47,000 - 9,833 (37,167)
Total other financing sources and uses 67,000$ -$ 9,833$ (57,167)$
Net change in fund balances - -
City of Milton
Hotel/Motel Tax Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended January 31, 2016
5
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Charges for Service
Infrastructure Maintenance Fee 90,000$ -$ -$ (90,000)$
Sidewalk Replacement Account - - - -
Crabapple Paving Fee - - - -
Traffic Calming - - - -
Tree Recompense - - - -
Landfill Host Fees 120,000 - (120,000)
HYA Fees - - -
Interest Revenue 500 19 95 (405)
Realized Gain or Loss on Investments - - - -
Insurance Proceeds/Public Safety - - - -
Insurance Proceeds/Parks & Rec - - 14,399 14,399
Insurance Proceeds/Public Works - - - -
Atlanta HIDTA Stipend - - - -
Capital Lease Proceeds - - - -
Total revenues 210,500 19$ 14,494$ (196,006)$
EXPENDITURES
Capital Outlay
City Council 710,069$ -$ -$ 710,069$
General Admin 13,762 - - 13,762
Finance - - - -
IT - - - -
Court 100,000 - - 100,000
Police 1,079,618 - - 1,079,618
Fire 2,549,248 - 130,646 2,418,602
Public Works 8,651,450 28,980 786,776 7,864,674
Parks & Recreation 2,318,210 - 12,780 2,305,430
Community Development 247,207 - 125 247,082
Total Capital Outlay 15,669,564$ 28,980$ 930,327$ 14,739,237$
Excess of revenues over expenditures (15,459,064) (28,961) (915,833) (14,935,243)
OTHER FINANCING SOURCES/(USES)
Transfers in from General Fund 8,327,979$ 693,998$ 2,775,993$ (5,551,986)$
Transfers in from E-911 Fund 300,000$ (300,000)$
Unallocated - - - -$
Lease Proceeds - - - -$
Proceeds of Sale of Assets - - -$
Budgeted Fund Balance - - - -
Total other financing sources and uses 8,627,979 693,998 2,775,993 (5,851,986)
Net change in fund balances (6,831,085) 1,860,160
City of Milton
Capital Project Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended January 31, 2016
6
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Intergovernmental Revenues
GDOT Crabapple Streetscape 500,000$ -$ -$ (500,000)$
GDOT TAP (Big Creek Greenway)146,732 96,732 96,732 (50,000)
CDBG 20,500 - 16,850 (3,650)
LMIG Funds 200,000 280,076 280,076 80,076
GDOT HPP Funds 5,930,730 - - (5,930,730)
MARTA Grant 74,650 - - (74,650)
SR 9 @ Bethany Bend Grant 872 - - (872)
GDOT-Signage/Landscaping 4,062 - - (4,062)
Trail Connection to Big Creek Greenway - - - -
Interest Revenues - 19 24 24
Total revenues 6,877,546$ 376,826$ 393,681$ (6,483,865)$
EXPENDITURES
Capital Outlay
Unallocated -$
Public Safety -
Public Works 6,212,525$ 3,688$ 448,107$ 5,764,418$
Community Development 4,900 - - 4,900
Total Capital Outlay 6,217,425$ 3,688$ 448,107$ 5,769,318$
Excess of revenues over expenditures 660,121 373,138 (54,425) (714,546)
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund 1,411,202$ 117,600$ 470,401$ (940,801)$
Transfers in to General Fund - -$ -$ -$
Budgeted Fund Balance - - - -
Total other financing sources and uses 1,411,202$ 117,600$ 470,401$ (940,801)$
Net change in fund balances 2,071,323 415,975
City of Milton
Capital Grant Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended January 31, 2016
7
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Admin Fund -$ 2,124$ 5,044$ 5,044$
Law Enforcement Fund - 1,518$ 3,605$ 3,605$
Fire Fund - 8,697$ 20,656$ 20,656$
Road Fund - 10,854$ 25,778$ 25,778$
Park Fund - 49,721$ 118,087$ 118,087$
Interest Revenues - 7 12$ 12$
Total revenues -$ 72,920$ 173,181$ 173,181$
EXPENDITURES
Admin
Police
Fire
Public Works
Parks & Recreation
Total Capital Outlay -$ -$ -$ -$
Excess of revenues over expenditures - 72,920 173,181 173,181
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund -$ -$ -$
Total other financing sources and uses -$ -$ -$ -$
Net change in fund balances - 173,181
City of Milton
Capital Projects Fund - Impact Fees
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended January 31, 2016
8
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Intergovernmental Revenues
Interest Revenues 158.97 633.40 633.40
Contributions & Donations - - - -
Total revenues -$ 159$ 633$ 633$
EXPENDITURES
Capital Outlay
General Government Buildings 9,935,171$ 30,000$ 140,176$ 9,794,995$
Parks & Recreation 1,638,931 221,052 699,106 939,825
Bond Principal 589,878 - - 589,878
Bond Interest 276,256 - 30,486 245,770
Total Capital Outlay 12,440,236$ 251,052$ 869,769$ 11,570,467$
Excess of revenues over expenditures (12,440,236) (250,893) (869,135) 11,571,101
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund 2,825,653$ 235,471$ 941,884$ (1,883,769)$
Revenue Bond Proceeds 3,174,136 - 689,868 (2,484,268)$
Total other financing sources and uses 5,999,789$ 235,471$ 1,631,752$ (4,368,037)$
Net change in fund balances (6,440,447) 762,617
City of Milton
Capital Projects Fund - Revenue Bond
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended January 31, 2016
9
M
TO:
FROM:
HOME OF '
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
City Council
DATE: February 8, 2016
Steven Krokoff, Interim City Manager
AGENDA ITEM: Approval of a Memorandum of Understanding (MOU)
between the City of Sandy Springs, and the City of Milton,
Alpharetta, Johns Creek and Roswell, for the Purpose of
Retaining a North Fulton TSPLOST Project Consultant.
MEETING DATE: Monday, February 17, 2016 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (,rAPPROVED
CITY ATTORNEY APPROVAL REQUIRED: (),YES
CITY ATTORNEY REVIEW REQUIRED: (SES
APPROVAL BY CITY ATTORNEY (-PPROVED
PLACED ON AGENDA FOR:
REMARKS
(J NOT APPROVED
(JNO
() NO
(J NOT APPROVED
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PHONE: 678.242.25001 FAX: 678.242.2499 li a *ce«fitied* 4;4
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13000 Deerfield Parkway, Suite 107 1 Milton GA 30004
January 29, 2016
North Fulton, City Managers
Bob Regus -Alpharetta,
Warren Hutmacher - Johns Creek,
Christopher Lagerbloom - Milton
Kay Love - Roswell
Re: Memorandum of Understanding (MOU)
Between City of Sandy Springs and the City of Alpharetta, Johns Creek, Milton and Roswell
Project: North Fulton—TSPLOST- Project Consultant
To North Fulton City Managers:
Please accept this letter as a Memorandum of Understanding (MOU) between the City of Sandy Springs.,
and the City of Alpharetta, Johns Creek, Milton and Roswell, forthe purpose of retaining a North Fulton
TSPLOST Project Consultant, to assist the North Fulton Technical staff in their efforts to prepare a list of
proposed transportation projects, and strategy for the North Fulton Mayors.
It is our understanding that the City of Sandy Springs will take the lead role of the procurement to retain
the project consultant (with the assistance of the North Fulton Technical Committee), and handle the
payment of the agreed upon contracted services. All North Fulton cities acknowledge and agree to hire
the Project Consultant, Kimley — Horn and Associates Inc. to perform the TSPLOST Consulting for the
North Fulton Cities. All cities will be financially responsible for contract amount of $166,000 to perform
the TSPLOST consulting services.
Project: North Fulton—TSPLOSTConsultant
Municipalities: City of Alpharetta, City of Johns Creek, City of Milton, City of Roswell, and City of
Sandy Springs
Project Timeframe: Technical staff of all cities will review the proposal submittal and mutually agree
upon the completion date. Consultant will have 60-90 days from the notice to
proceed, to prepare, and submit all agreed upon contract deliverables.
Financial Arrangement: All cities will be equally responsible and share payment of the consultant's fee.
The City of Sandy Springs will make payment to Kimley— Horn and Associates
Inc. and will invoice all North Fulton cities for its share of the consultant's fee.
All cities will remit reimbursement to the City of Sandy Springs within 15
business days of receipt of an invoice. The consultant contract agreement will
be prepared and administered by City of Sandy Springs, as the responsible party
for project management.
7840 Roswell Road, Building 500 •Sazidy Springs, Georgia 30350 • 770.730.5600 • 770.206.1420 fax . SandySpriugsGA.gov
Technical Staff: Members include: Bryant Poole or Designee —Sandy Springs, Cindy Jenkinfor
Designee —Johns Creek, John Crocker or Designee -Roswell, Eric Graves or
designee —Alpharetta, Carter Lucas or Designee —Milton
Acceptance: All parties hereto have executed this Memorandum of Understanding
/Agreement, this
291h day of January, 2015:
City of Alpharetta:
Bob Regus, City Administrato
Date:
City of Johns Creek:
Date
City of Milton
Date
Warren Hutmacher, City Manager
1. 24. l6
WL
Chris4)ph'6 Lag .bloom, City Manager
01 2 41 t.
Kay Love, Citadministrator
Date k Z'1 � 16
i
City of Sandy Springs:
Date
ON
TO:
FROM:
AGENDA ITEM:
MEETING DATE:
HOME OF '
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
City Council
DATE: February 11, 2016
Steven Krokoff, Interim City Manager
Approval of a Software Beta Test Agreement with Tyler
Technologies, Inc.
Monday, February 17, 2016 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: PI -APPROVED (J NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: YES (J NO
CITY ATTORNEY REVIEW REQUIRED: () YES () NO
APPROVAL BY CITY ATTORNEY �J`APPROVED (J NOT APPROVED
PLACED ON AGENDA FOR:
REMARKS to, tk- Steve e erol'o
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infoQcityofmiltonga.us I www.cityofmiltonga.us N® Community teen,„f
13000 Deerfield Parkway, Suite 107 1 Milton GA 30004
To: Honorable Mayor and City Council Members
From: Stacey Inglis, Assistant City Manager
Date: Submitted on February 11, 2016 for the February 17, 2016 Regular Council
Meeting
Agenda Item: Approval of a Software Beta Test Agreement with Tyler Technologies, Inc.
Department Recommendation:
Approve the agreement as presented.
Executive Summary:
Over the past year, we have been working with Tyler Technologies, Inc. to development
a new property tax module for their Incode software. The company is now ready to move
into the beta test phase in a live environment and has asked us to participate. We would
help them find areas of weakness in the software prior to the official release and, in return,
they would waive implementation fees for conversion to the new system, a $5,000
savings.
Funding and Fiscal Impact:
We would pay reasonable travel costs for the Tyler Technologies, Inc. implementation
specialist.
Alternatives:
Reject the agreement and continue use of the current software solution.
Legal Review:
Ken Jarrard – Jarrard & Davis (2/10/16)
Concurrent Review:
Steven Krokoff, Interim City Manager
Attachment(s):
Agreement with Tyler Technologies, Inc.
Tyler Technologies, Inc. Software Beta Test Agreement
The purpose of this letter is to verify the City of Milton, Georgia has agreed to be a beta test
site for the software applications listed below. The purpose of beta test software is to provide
customers with pre-release software that will benefit their operations and to test the software in
a live environment and make necessary modifications before officially releasing the software.
As a beta test site for said software, the City understands a pre-release copy of the software will
be installed at the City. Beta test software has been tested by Tyler Technologies prior to
installation, but has not been tested in a live environment. The City will receive the benefit of
the new software, but should also expect to find “bugs” or areas of weakness in the software
that will require additional programming by Tyler Technologies. Tyler Technologies agrees to
devote the necessary resources required to resolve software problems identified by the City.
The City should not enter into this agreement if it is not prepared to work through problems or
weaknesses in the software. Problems may include, but are not limited to “bugs” in programs,
lack of necessary features, and lack of adequate reports.
As a beta test site, the City of Milton, Georgia, will be awarded the following benefits:
A direct voice in the formative development stages of the software. During the beta
period, the City will have the opportunity to participate in monthly meetings with key
members of Tyler’s development team, allowing for suggested software enhancements.
Support call escalation for the period of time the product is in beta. Beta will end
when Tyler mass releases a later version of the software and announces the Beta
testing period is over. Direct access to the V.X development staff during the beta
period.
Up to 40 hours of implementation services at no charge. City of Milton, GA will pay
all reasonable, invoiced travel expenses for Tyler Technologies staff to come onsite
during the implementation.
The City of Milton will receive a licensed version of the final software at no charge for
license fees as consideration for its participation in the Beta. The City agrees to continue
to pay the Annual Maintenance fees as invoiced annually.
The undersigned agrees that he/she understands the conditions of the agreement and desires to
become a beta test site for the software listed below.
Authorized Signature Date
Typed or Printed Name
Title
Beta Test Software Included in this Agreement:
INCODE 10 Property Tax Management
no
TO:
FROM:
AGENDA ITEM:
MEETING DATE:
HOME OF'
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
City Council
DATE: February 8, 2016
Steven Krokoff, Interim City Manager
Rotary Has Heart Proclamation.
Monday, February 17, 2016 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (,I -'APPROVED
CITY ATTORNEY APPROVAL REQUIRED: () YES
CITY ATTORNEY REVIEW REQUIRED: () YES
APPROVAL BY CITY ATTORNEY (,�-APPROVED
PLACED ON AGENDA FOR: GL%17I LUIS
(J NOT APPROVED
(ANO
(4-,Iq0
(J NOT APPROVED
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PHONE: 678.242.25001 FAX: 678.242.2499 � c Yf;i`i' Top 100
info@cityofmiltonga.us I www.cityofmiltonga.us
%% 11 Community � Ech,c-
13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 "" " ' ,'e`er
Rotary Has Heart
WHEREAS, Rotary International, founded February 23, 1905 in Chicago, Illinois USA, is
the world’s first and one of the largest non-profit service organizations,
and;
WHEREAS, there are over 1.2 million Rotary club members comprised of professional,
business, and community leaders in over 34,823 clubs in 206 countries and
geographic areas, and;
WHEREAS, the Rotary motto “Service Above Self” inspires members to provide
humanitarian service, encourage high ethical standards, and promote
good will and peace in the world; and,
WHEREAS, local clubs are encouraged to participate in a Community Service Project
centered around Rotary International’s six areas of service (basic
education and literacy, economic and community development, disease
prevention and treatment, peace and conflict prevention/resolution,
water and sanitation, maternal and child health); and,
WHEREAS, Rotary is committed to adopting projects to help do good in the world, and
the Milton-Windward Rotary Club is one of approximately 1600 clubs
throughout eight states and the District of Columbia in the United States
and 20 countries of the Caribbean with more than 67,500 members
sponsoring a project in the first quarter of the year 2016, finding Valentine’s
Day 2016 directly in the middle of this time, to satisfy a need in its community
thus “Doing Good In the World.”
NOW, THEREFORE, we, the Mayor and City Council of the City of Milton, hereby proclaim
February 14, 2016 as Rotary Has Heart Day in the City of Milton and e ncourage all citizens
to join us and Rotary International and the Rotary Club of Milton-Windward in making sure
this project is given proper recognition.
Given under our hand and seal of the City of Milton, Georgia on this 17th day of February,
2016.
__________________________
Joe Lockwood, Mayor
TO:
FROM:
AGENDA ITEM:
MEETING DATE:
HOME OF'
NO
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
City Council
DATE: February 8, 2016
Steven Krokoff, Interim City Manager
Recognizing Students Painters Day 2016.
Monday, February 17, 2016 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (,rAPPROVED
CITY ATTORNEY APPROVAL REQUIRED: () YES
CITY ATTORNEY REVIEW REQUIRED: () YES
APPROVAL BY CITY ATTORNEY O APPROVED
PLACED ON AGENDA FOR:
REMARKS
() NOT APPROVED
(-'NO
(� NO
(,)<OT APPROVED
® %# You(n * * *
PHONE: 678.242.25001 FAX: 678.242.2499 GlreEn cicYf rd : fop 700
infoOccityofmiltonga.us I www.cityofmiltonga.us \amLIFF community � ,Ech�cY�f
13000 Deerfield Parkway, Suite 107 1 Milton GA 30004
Recognizing Student Painters Day 2016
WHEREAS, Student Painters, a sector of Young Entrepreneurs Across America, give s
college students across Milton valuable insights as well as hands-on
entrepreneurial experience by providing them with the unique opportunity
to run their own small business, and;
WHEREAS, Student Painters allows students to earn money for tuition and college
expenses while helping them develop the tools they need to become
Milton’s next generation of great business leaders, and;
WHEREAS, Student Painters fosters personal and professional growth within Milton’s
student community and promotes a spirit of integrity and innovation, and;
WHEREAS, Reginal Manager Mr. Andrew London and Branch Manager Mr. Ryder
Deaton are students at Kennesaw State University and have embarked on
a journey that will truly prepare them for life after college, and;
WHEREAS, The City of Milton congratulates Andrew London and Ryder Deaton on
maintaining and managing their own small business and wishes them
success in all of their future endeavors.
NOW, THEREFORE, we, the Mayor and City Council of the City of Milton, hereby dedicate
Wednesday, February 17, 2016 as STUDENT PAINTERS DAY 2016 in the City of Milton,
Georgia.
Given under our hand and seal of the City of Milton, Georgia on this 17th Day of February,
2016.
_______________________
Joe Lockwood
Mayor
Recognizing Student Painters Day 2016
WHEREAS, Student Painters, a sector of Young Entrepreneurs Across America, give s
college students across Milton valuable insights as well as hands-on
entrepreneurial experience by providing them with the unique opportunity
to run their own small business, and;
WHEREAS, Student Painters allows students to earn money for tuition and college
expenses while helping them develop the tools they need to become
Milton’s next generation of great business leaders, and;
WHEREAS, Student Painters fosters personal and professional growth within Milton’s
student community and promotes a spirit of integrity and innovation, and;
WHEREAS, Hamilton Wexler is a student at the University of Georgia and has embarked
on a journey that will truly prepare him for life after college, and;
WHEREAS, The City of Milton congratulates Hamilton Wexler on maintaining and
managing his own small business and wishes him success in all of his future
endeavors.
NOW, THEREFORE, we, the Mayor and City Council of the City of Milton, hereby dedicate
Wednesday, February 17, 2016 as STUDENT PAINTERS DAY 2016 in the City of Milton,
Georgia.
Given under our hand and seal of the City of Milton, Georgia on this 17th Day of February,
2016.
_______________________
Joe Lockwood
Mayor
N
TO:
HOME OF '
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
City Council
DATE: February 9, 2016
FROM: Steven Krokoff, Interim City Manager
AGENDA ITEM: Consideration of an Ordinance to Adopt Amendments to the
Fiscal 2016 Budget for Each Fund of the City of Milton,
Georgia Amending the Amounts Shown in Each Budget as
Expenditures, Amending the Several Items of Revenue
Anticipations, Prohibiting Expenditures to Exceed
Appropriations, and Prohibiting Expenditures to Exceed
Actual Funding Available.
MEETING DATE: Monday, February 17, 2016 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (,)-APPROVED () NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: () YES krlgo
CITY ATTORNEY REVIEW REQUIRED: ( ) YES (4-90
APPROVAL BY CITY ATTORNEY (J APPROVED W411 -OT APPROVED
PLACED ON AGENDA FOR: Cz (17� 1vl�f�
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PHONE: 678.242.25001 FAX: 678.242.2499 *C`"''1e`i* ToP',00
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info@cityofmiltonga.us I www.cityofmiltonga.us MLCommunity 1E�n; "j
13000
13000 Deerfield Parkway, Suite 107 1 Milton GA 30004
City of Milton, Georgia
Fiscal Year 2016
Summary of Departmental Budget Amendments
The goal of the fiscal year 2016 budget amendment is to revise departmental budgets and interfund
transfers based on activity-to-date and future projections.
GENERAL FUND
The General Fund is the principal operating fund of the government and is used to facilitate current
year operations. General Fund revenues have unrestricted use. Expenditure requests are categorized
into two categories: Salary and Benefits and Maintenance and Operating. Salary and benefits line
items include salaries, overtime, vacation pay, retirement and other associated payroll expenditures.
The maintenance and operating category includes expenditures related to operational line items such
as supplies, professional fees, training, dues and fees, travel, utilities, communications, machinery &
equipment, etc.
GENERAL FUND SUMMARY:
Revenue Appropriation Increase -
Expenditure Appropriation Increase 19,006
Net Revenue/(Expenditure) Requests:(19,006)
Revenue Amendments:
At this time, there are no necessary amendments needed for the revenue accounts as they are
currently tracking as projected. We will continue to monitor the collections closely and will bring forth
any changes, if needed.
Expenditure Amendments:
Explanations for each of the amendments to the expenditure accounts are provided within the
departmental budget spreadsheets following.
FY 2016 Budget Amendment #1
1 of 17
General Fund Summary
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Revenues
Taxes 22,790,894 24,698,793 24,178,200 - 24,178,200
Licenses & Permits 924,737 911,175 859,000 - 859,000
Intergovernmental Revenues 1,711 - - - -
Charges for Services 615,982 502,208 600,000 - 600,000
Fines & Forfeitures 582,169 565,331 550,000 - 550,000
Investment Income 22,127 30,220 20,450 - 20,450
Contributions & Donations 2,357 3,420 - - -
Miscellaneous Revenue 53,539 102,233 47,628 - 47,628
Other Financing Sources 36,761 50,416 38,000 - 38,000
Total Revenues 25,030,278 26,863,797 26,293,278 - 26,293,278
Expenditures
Mayor & Council 143,961 157,650 171,375 - 171,375
City Manager 536,496 649,758 705,273 - 705,273
City Clerk 172,811 169,046 193,574 - 193,574
General Administration 38,503 45,313 43,557 - 43,557
Finance 383,331 388,008 427,877 - 427,877
Legal 299,448 223,903 230,000 - 230,000
Information Technology 532,035 713,472 863,103 (25,900) 837,203
Human Resources 267,537 247,351 341,602 - 341,602
Risk Management 183,009 215,723 216,328 - 216,328
General Govt Buildings 453,260 385,455 396,421 - 396,421
Communication & Engagement 197,793 344,653 309,345 - 309,345
Municipal Court 254,698 269,768 335,708 (12,000) 323,708
Police 3,157,817 3,683,636 4,202,095 - 4,202,095
Fire 5,099,302 5,418,784 5,997,260 - 5,997,260
Public Works 1,742,108 1,866,809 2,029,695 56,906 2,086,601
Parks & Recreation 748,116 839,510 1,509,405 - 1,509,405
Community Development 1,028,155 736,902 688,885 - 688,885
Economic Development 78,313 50,288 78,588 - 78,588
Debt Service 90,769 179,117 - - -
Other Financing Uses 8,313,444 11,277,882 12,564,834 - 12,564,834
Contingency - - 187,401 - 187,401
Total Expenditures 23,720,905 27,863,027 31,492,326 19,006 31,511,332
Total Revenues Over/(Under)
Expenditures 1,309,372 (999,231) (5,199,048) (19,006) (5,218,054)
Beginning Fund Balance 9,489,374 10,798,747 9,799,516 9,799,516 9,799,516
Ending Fund Balance 10,798,747 9,799,516 4,600,468 9,780,510 4,581,462
FY 2016
Unaudited
Actuals
FY 2015
Actuals
FY 2014
FY 2016 Budget Amendment #1
2 of 17
Information Technology
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
1/26/16
Budget
Remaining
(after adj)
Salaries & Wages
SALARIES & WAGES/REGULAR EMPLOYEES 77,901 87,352 89,793 ‐ 89,793 22,624 67,169
Total: Salaries & Wages 77,901 87,352 89,793 ‐ 89,793 22,624 67,169
Employee Benefits
GROUP INSURANCE 11,905 13,372 11,670 ‐ 11,670 5,128 6,542
401A (SS MATCH)2,921 3,276 3,343 ‐ 3,343 848 2,495
FICA MEDICARE 1,089 1,196 1,293 ‐ 1,293 310 983
401A ER MATCH OF 457B CONTRIBUTIONS ‐ ‐ 891 ‐ 891 ‐ 891
PENSION (GMEBS)6,858 8,596 8,021 ‐ 8,021 1,735 6,286
TUITION REIMBURSEMENT ‐ ‐ 3,000 ‐ 3,000 993 2,007
UNEMPLOYMENT INSURANCE 110 49 50 ‐ 50 17 33
WORKER'S COMPENSATION 29 343 339 ‐ 339 171 168
FLEXIBLE SPENDING/HEALTH SAVINGS ‐ ‐ ‐ ‐ ‐ 1,500 (1,500)
Total: Employee Benefits 22,912 26,832 28,607 ‐ 28,607 10,702 17,905
Purchased Professional and Technical Services
PROFESSIONAL FEES 1,677 1,669 ‐ ‐ ‐ ‐ ‐
Total: Purchased Professional and Technical Services 1,677 1,669 ‐ ‐ ‐ ‐ ‐
Other Purchased Services
COMMUNICATIONS 59 ‐ ‐ ‐ ‐ ‐
CELL PHONE & AIR CARD 1,229 1,104 1,185 ‐ 1,185 114 1,071
FIRE DEPT POTS LINES 11,566 10,710 12,000 ‐ 12,000 3,013 8,987
ATT ‐ CITY HALL POTS LINES/BANDWIDTH 48,880 59,112 90,000 ‐ 90,000 11,921 78,079
ATT ‐ PUBLIC SAFETY BANDWIDTH 34,027 28,014 27,600 ‐ 27,600 8,662 18,938
COMCAST‐STATION 43/BANDWIDTH 4,643 10,935 11,100 ‐ 11,100 2,247 8,853
POSTAGE 156 180 200 ‐ 200 ‐ 200
Total: Communications 100,501 110,113 142,085 ‐ 142,085 25,957 116,128
PRINTING: Business cards ‐ ‐ 50 ‐ 50 ‐ 50
TRAVEL ‐ 32 ‐ ‐ ‐ ‐ ‐
GMIS CONFERENCE ‐ 141 500 ‐ 500 33 467
Total: Travel ‐ 173 500 ‐ 500 33 467
EDUCATION & TRAINING ‐ 1,081 ‐ ‐ ‐ ‐ ‐
GMIS CONFERENCE ‐ ‐ 1,000 ‐ 1,000 ‐ 1,000
Total: Education & Training ‐ 1,081 1,000 ‐ 1,000 ‐ 1,000
CONTRACT LABOR ‐ ‐ ‐ ‐ ‐ ‐ ‐
MAINTENANCE CONTRACTS
OPTIVIEW 10,930 10,225 11,000 ‐ 11,000 10,064 936
GODADDY .COM 13 86 1,000 ‐ 1,000 340 660
EXPERTS‐EXCHANGE 162 239 240 ‐ 240 40 200
ENERGOV 17,308 11,226 ‐ ‐ ‐ ‐ ‐
ARC GIS 7,675 7,700 7,832 ‐ 7,832 2,567 5,265
SHORETEL 4,895 5,104 5,615 ‐ 5,615 3,791 1,824
INCODE 21,577 24,452 23,000 ‐ 23,000 23,446 (446)
MDS MAINTENANCE ‐ ‐ ‐ ‐ ‐ ‐ ‐
ALEN SIMS 1,440 1,530 1,800 ‐ 1,800 900 900
OFFSITE BACKUP 6,625 4,649 5,000 ‐ 5,000 3,874 1,126
FIREHOUSE 8,817 8,534 9,620 ‐ 9,620 8,740 880
NETMOTION 4,370 4,879 5,000 ‐ 5,000 2,334 2,666
GUARDIAN TRACKING 408 916 1,500 ‐ 1,500 508 992
OSSI 45,219 30,596 31,000 ‐ 31,000 34,691 (3,691)
DIGICERT 338 113 500 ‐ 500 ‐ 500
IT IGA JOHNS CREEK 55,897 42,716 44,500 (25,900) 18,600 7,148 11,452
BARRACUDA MESSAGE MAINT.3,788 4,338 4,000 ‐ 4,000 581 3,419
L‐3 COMMUNICATIONS 11,561 4,250 15,250 ‐ 15,250 10,322 4,928
EMS TRAINING AIDS 3,726 4,018 4,200 ‐ 4,200 4,070 130
PINPOINT ‐ ‐ 3,200 ‐ 3,200 ‐ 3,200
2FA 281 439 500 ‐ 500 483 17
WORK ZONE 1,950 3,000 3,300 ‐ 3,300 1,500 1,800
VC3 ‐ 255,622 342,000 ‐ 342,000 63,081 278,919
OPEN GOV ‐ 6,500 6,500 ‐ 6,500 8,966 (2,466)
ICMA ANALYTICS TOOL ‐ 9,210 9,211 ‐ 9,211 9,210 1
FY 2014
Actuals
Unaudited
Actuals
FY 2015
FY 2016
FY 2016 Budget Amendment #1
3 of 17
Information Technology
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
1/26/16
Budget
Remaining
(after adj)
FY 2014
Actuals
Unaudited
Actuals
FY 2015
FY 2016
REC1 ‐ ‐ ‐ ‐ ‐ 500 (500)
Total: Maintenance Contracts 206,980 440,342 535,768 (25,900) 509,868 197,156 312,712
Total: Other Purchased Services 307,481 551,709 679,403 (25,900) 653,503 223,146 430,357
Supplies
GENERAL SUPPLIES ‐ ‐ ‐ ‐ ‐ ‐ ‐
PRINTER MAINTENANCE KITS 639 ‐ 900 ‐ 900 ‐ 900
PLOTTER INK 2,595 585 ‐ ‐ ‐ ‐ ‐
PLOTTER PAPER 472 763 900 ‐ 900 277 623
Total: General Supplies 3,705 1,348 1,800 ‐ 1,800 277 1,523
Total: Supplies 3,705 1,348 1,800 ‐ 1,800 277 1,523
Machinery & Equipment
COMPUTER / SOFTWARE 5,497 2,463 ‐ ‐ ‐ 203 (203)
COMPUTER / HARDWARE 87,153 38,693 40,000 ‐ 40,000 5,799 34,201
OTHER EQUIPMENT
COMPUTER EQUIP&SUPPLIES 8,819 2,747 7,500 ‐ 7,500 846 6,654
DESKTOP PRINTERS 15,444 ‐ 12,000 ‐ 12,000 ‐ 12,000
CITY PHONE SYSTEM 1,446 107 1,500 ‐ 1,500 ‐ 1,500
SCANNERS ‐ ‐ 2,500 ‐ 2,500 ‐ 2,500
OTHER ‐ 551 ‐ ‐ ‐ ‐ ‐
Total: Other Equipment 25,709 3,406 23,500 ‐ 23,500 846 22,654
Total: Machinery & Equipment 118,359 44,562 63,500 ‐ 63,500 6,848 56,652
Total: Information Technology 532,035 713,472 863,103 (25,900) 837,203 263,598 573,605
BUDGET AMENDMENT NOTES
Account Name Amount
DECREASE
1. Maintenance Contracts/IT IGA Johns Creek
(25,900)
Total Decrease (25,900)$
(25,900)$
Amendment Reason
GIS services have been provided through an
intergovernmental agreement with Johns Creek.
They have expressed a desire to end the
agreement because they have found a need for
this position to operate full‐time. A budget
amendment in the salaries and benefits in Public
Works is being requested to hire a full‐time GIS
Manager
TOTAL BUDGET AMENDMENTS
FY 2016 Budget Amendment #1
4 of 17
Municipal Court
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
1/26/16
Budget
Remaining
(after adj)
Salaries & Wages
SALARIES & WAGES/REGULAR EMPLOYEES 185,485 194,127 222,564 ‐ 222,564 48,138 174,426
OVERTIME ‐ ‐ 500 ‐ 500 ‐ 500
STIPEND 4,634 4,819 4,800 ‐ 4,800 1,145 3,655
Total: Salaries & Wages 190,119 198,946 227,864 ‐ 227,864 49,282 178,582
Employee Benefits
GROUP INSURANCE 17,954 20,527 22,423 ‐ 22,423 7,255 15,168
401A (SS MATCH)6,987 6,714 7,382 ‐ 7,382 1,664 5,718
FICA MEDICARE 2,653 2,507 2,855 ‐ 2,855 618 2,237
401A ER MATCH OF 457B CONTRIBUTIONS 746 443 1,120 ‐ 1,120 123 998
PENSION (GMEBS)10,329 12,331 10,079 ‐ 10,079 2,180 7,899
UNEMPLOYMENT INSURANCE 246 206 250 ‐ 250 30 220
WORKER'S COMPENSATION 697 321 748 ‐ 748 439 309
FLEXIBLE SPENDING 130 ‐ ‐ ‐ ‐ 3,900 (3,900)
Total: Employee Benefits 39,743 43,048 44,857 ‐ 44,857 16,209 28,648
Purchased Professional and Technical Services
PROFESSIONAL FEES
TRANSLATORS 7,360 7,251 9,000 ‐ 9,000 2,385 6,615
COURT APPOINTED ATTORNEY 8,158 5,885 8,000 ‐ 8,000 1,545 6,455
SUBSTITUTE JUDGES 1,075 2,909 1,000 ‐ 1,000 1,062 (62)
SUBSTITUTE SOLICITORS 600 1,200 1,000 ‐ 1,000 ‐ 1,000
Total: Professional Fees 17,193 17,245 19,000 ‐ 19,000 4,992 14,008
Total: Purchased Professional and Technical Services 17,193 17,245 19,000 ‐ 19,000 4,992 14,008
Purchased‐Property Services
RENTAL LAND & BUILDINGS ‐ ‐ 36,000 (12,000) 24,000 ‐ 24,000
Total: Purchased‐Property Services ‐ ‐ 36,000 (12,000) 24,000 ‐ 24,000
Other Purchased Services
COMMUNICATIONS 711 711 1,422 ‐ 1,422 178 1,244
POSTAGE 678 648 700 ‐ 700 119 581
PRINTING 963 600 800 ‐ 800 ‐ 800
TRAVEL
GCCA CONFERENCE (2)1,278 1,054 1,500 ‐ 1,500 ‐ 1,500
MUNICIPAL COURT CLERK TRAINING 186 395 400 ‐ 400 294 107
GCIC TAC CONFERENCE ‐ 1,037 700 ‐ 700 ‐ 700
GRA CONFERENCE 186 ‐ ‐ ‐ ‐ ‐ ‐
JUDGES CONFERENCE ‐ ‐ 700 ‐ 700 ‐ 700
OTHER TRAVEL ‐ 1,622 ‐ ‐ ‐ ‐ ‐
Total: Travel 1,650 4,109 3,300 ‐ 3,300 294 3,007
DUES AND FEES
GCCA 56 94 100 ‐ 100 ‐ 100
MUNICIPAL COURT CLERK 26 45 45 ‐ 45 45 ‐
JUDGES MUNICIPAL DUES 125 ‐ 50 ‐ 50 ‐ 50
OTHER 92 8 ‐ ‐ ‐ ‐ ‐
Total: Dues and Fees 299 147 195 ‐ 195 45 150
EDUCATION & TRAINING
GCCA CONFERENCE 420 250 420 ‐ 420 ‐ 420
COURT CLERK ASSOC 150 450 225 ‐ 225 ‐ 225
JUDGES TRAINING 550 225 225 ‐ 225 ‐ 225
MSU CERTIFICATE ‐ ‐ ‐ ‐ ‐ ‐ ‐
GCIC TAC Conference ‐ 125 150 ‐ 150 ‐ 150
GRA CONFERENCE 350 ‐ ‐ ‐ ‐ ‐ ‐
Total: Education & Training 1,470 1,050 1,020 ‐ 1,020 ‐ 1,020
MAINTENANCE CONTRACTS
ONLINE PYMT SYSTEM 273 330 ‐ ‐ ‐ ‐ ‐
PANIC BUTTON 340 ‐ ‐ ‐ ‐ ‐ ‐
Total: Maintenance Contracts 613 330 ‐ ‐ ‐ ‐ ‐
Total: Other Purchased Services 6,384 7,594 7,437 ‐ 7,437 635 6,802
Supplies
GENERAL SUPPLIES 1,260 264 400 ‐ 400 152 248
BOOKS AND PERIODICALS ‐ ‐ 150 ‐ 150 312 (162)
FY 2016
FY 2014
Actuals
Unaudited
Actuals
FY 2015
FY 2016 Budget Amendment #1
5 of 17
Municipal Court
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
1/26/16
Budget
Remaining
(after adj)
FY 2016
FY 2014
Actuals
Unaudited
Actuals
FY 2015
Total: Supplies 1,260 264 550 ‐ 550 464 86
Machinery & Equipment
FURNITURE & FIXTURES ‐ 2,670 ‐ ‐ ‐ 550 (550)
Total: Machinery & Equipment ‐ 2,670 ‐ ‐ ‐ 550 (550)
Total: Municipal Court 254,698 269,768 335,708 (12,000) 323,708 72,133 251,575
BUDGET AMENDMENT NOTES
Account Name Amount
DECREASE
1. Rental Land & Buildings
(12,000)
Total Decrease (12,000)$
(12,000)$
Amendment Reason
Decreased to reflect anticipated costs of leasing
space at Alpharetta's Court for the remainder of
the year
TOTAL BUDGET AMENDMENTS
FY 2016 Budget Amendment #1
6 of 17
Public Works
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
1/26/16
Budget
Remaining
(after adj)
Salaries & Wages
SALARIES & WAGES/REGULAR EMPLOYEES 481,943 587,435 653,783 40,000 693,783 157,167 536,616
SALARIES & WAGES/OVERTIME ‐ 260 ‐ ‐ ‐ 198 (198)
SALARIES & WAGES/ON‐CALL PAY ‐ 4,136 8,043 ‐ 8,043 1,829 6,214
Total: Salaries & Wages 481,943 591,831 661,826 40,000 701,826 159,195 542,631
Employee Benefits
GROUP INSURANCE 58,653 88,873 102,330 6,800 109,130 34,026 75,104
401A (SS MATCH)18,287 23,150 25,765 2,500 28,265 6,287 21,978
FICA MEDICARE 6,787 8,166 9,409 581 9,990 2,186 7,804
401A ER MATCH OF 457B CONTRIBUTIONS 4,096 6,678 11,111 4,800 15,911 1,865 14,046
PENSION (GMEBS)40,051 62,662 50,506 ‐ 50,506 10,925 39,581
UNEMPLOYMENT INSURANCE 420 547 650 50 700 153 547
WORKER'S COMPENSATION 23,014 10,342 14,475 250 14,725 15,755 (1,030)
FLEXIBLE SPENDING 2,400 2,400 2,400 ‐ 2,400 5,025 (2,625)
Total: Employee Benefits 153,707 202,819 216,646 14,981 231,627 76,222 155,405
Purchased Professional and Technical Services
PROFESSIONAL FEES 51,826 3,045 ‐ ‐ ‐ ‐ ‐
ENGINEERING & SURVEYING SERVICES 1,970 8,986 7,500 ‐ 7,500 ‐ 7,500
Total: Professional Fees 53,796 12,031 7,500 ‐ 7,500 ‐ 7,500
CONTRACTED
OVERHEAD TRIMMING & GRAVEL RD ‐ ‐ 20,000 ‐ 20,000 ‐ 20,000
Total: Professional Fees/Contracted ‐ ‐ 20,000 ‐ 20,000 ‐ 20,000
EQUIPMENT REPAIR & MAINT ‐ 4,650 ‐ 4,650 ‐ 4,650
VEHICLE REPAIR & MAINT 2,958 4,583 7,848 ‐ 7,848 2,567 5,281
Total: Purchased Professional and Technical Services 56,754 16,615 39,998 ‐ 39,998 2,567 37,431
Purchased‐Property Services
RENTAL EQUIPMENT & VEHICLES 688 ‐ ‐ ‐ ‐ ‐ ‐
Total: Purchased‐Property Services 688 ‐ ‐ ‐ ‐ ‐ ‐
Other Purchased Services
COMMUNICATIONS 3,097 3,674 5,460 ‐ 5,460 1,249 4,211
POSTAGE 55 63 50 ‐ 50 ‐ 50
ADVERTISING 324 ‐ ‐ ‐ ‐ ‐ ‐
OTHER PURCHASED SERVICES: Guardrail Repair ‐ 9,164 7,500 ‐ 7,500 2,612 4,888
PRINTING ‐ 164 100 ‐ 100 ‐ 100
TRAVEL 1,750 1,414 250 ‐ 250 41 209
APWA CLASS ‐ 600 975 ‐ 975 ‐ 975
ITE SEMINAR ‐ ‐ 585 ‐ 585 ‐ 585
GIS CONFERENCE ‐ 1,530 1,925 1,925 3,850 ‐ 3,850
ASHE TECHNICAL SEMINAR ‐ 144 ‐ ‐ ‐ ‐ ‐
Total: Travel 1,750 3,687 3,735 1,925 5,660 41 5,619
DUES AND FEES 128 37 ‐ ‐ ‐ ‐ ‐
PE LICENSE ‐ 100 ‐ ‐ ‐ ‐ ‐
APWA 301 395 348 ‐ 348 ‐ 348
IMSA 173 228 240 ‐ 240 ‐ 240
ASHE 150 50 50 ‐ 50 ‐ 50
ITE ‐ ‐ 225 ‐ 225 ‐ 225
CFM ‐ 50 100 ‐ 100 13 88
IECA ‐ ‐ 700 ‐ 700 170 530
SFPMA ‐ ‐ 100 ‐ 100 ‐ 100
ISA ‐ ‐ 130 ‐ 130 ‐ 130
GAA ‐ ‐ 150 ‐ 150 ‐ 150
GUFC ‐ ‐ 175 ‐ 175 ‐ 175
CPESC ‐ ‐ 500 ‐ 500 125 375
CPSWQ ‐ ‐ 125 ‐ 125 ‐ 125
Total: Dues & Fees 623 859 2,843 ‐ 2,843 308 2,536
EDUCATION & TRAINING 199 ‐ ‐ ‐ ‐ ‐ ‐
APWA ‐ 825 790 ‐ 790 ‐ 790
CONTINUING EDUCATION 390 49 1,000 ‐ 1,000 ‐ 1,000
ASHE TECHNICAL SEMINAR ‐ ‐ 50 ‐ 50 ‐ 50
ITE TECHNICAL SEMINAR 155 ‐ ‐ ‐ ‐ ‐ ‐
FY 2016
FY 2014
Actuals
Unaudited
Actuals
FY 2015
FY 2016 Budget Amendment #1
7 of 17
Public Works
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
1/26/16
Budget
Remaining
(after adj)
FY 2016
FY 2014
Actuals
Unaudited
Actuals
FY 2015
GA TRANSPORTATION SUMMIT 130 166 260 ‐ 260 250 10
GSWCC ‐ ‐ 320 ‐ 320 ‐ 320
CPESC ‐ ‐ 250 ‐ 250 ‐ 250
CESSWI ‐ ‐ 250 ‐ 250 ‐ 250
ARBORIST ‐ ‐ 360 ‐ 360 ‐ 360
Total: Education & Training 874 1,040 3,280 ‐ 3,280 250 3,030
MAINTENANCE CONTRACTS
800 MHZ FEES 553 327 ‐ ‐ ‐ 61 (61)
Total: Maintenance Contracts 553 327 ‐ ‐ ‐ 61 (61)
Total: Other Purchased Services 7,404 18,978 22,968 1,925 24,893 4,520 20,373
Supplies
GENERAL SUPPLIES 261 119 200 ‐ 200 35 165
ARBOR DAY ‐ ‐ 2,000 ‐ 2,000 ‐ 2,000
Total: General Supplies 261 119 2,200 ‐ 2,200 35 2,165
ELECTRICITY 379,297 392,741 396,600 ‐ 396,600 100,214 296,386
GASOLINE/DIESEL 14,313 2,467 19,584 ‐ 19,584 600 18,984
FOOD/MEALS 314 359 ‐ ‐ ‐ 41 (41)
UNIFORMS 1,198 1,430 3,275 ‐ 3,275 ‐ 3,275
Total: Supplies 395,384 397,116 421,659 ‐ 421,659 100,890 320,769
Infrastructure
OPTECH RWM 475,336 470,501 533,913 ‐ 533,913 86,712 447,201
SIGNAL ALLOWANCE 7,240 48,789 12,285 ‐ 12,285 2,750 9,535
EMERGENCY SERVICES ALLOWANCE 58,591 9,305 10,000 ‐ 10,000 ‐ 10,000
MATERIALS ALLOWANCE 20,212 16,413 37,500 ‐ 37,500 6,801 30,699
TREE REMOVAL 8,355 9,305 6,000 ‐ 6,000 7,300 (1,300)
DUMPSTER FEES 11,171 2,985 9,000 ‐ 9,000 945 8,055
SIGNAL MATERIALS 21,001 40,510 25,000 ‐ 25,000 284 24,716
SIGN MATERIALS 24,000 13,236 25,000 ‐ 25,000 2,106 22,894
ADDITIONAL ROW MOWING 16,740 16,740 ‐ ‐ ‐ ‐ ‐
Total: Infrastructure 642,645 627,784 658,698 ‐ 658,698 106,898 551,800
Machinery & Equipment
OTHER EQUIPMENT 221 6,295 ‐ ‐ ‐ ‐ ‐
ADOPT‐A‐ROAD SIGNS ‐ ‐ 100 ‐ 100 ‐ 100
TOOLS/BATTERIES/CHEMICALS 3,362 5,301 7,500 ‐ 7,500 798 6,702
CELL PHONES ‐ 70 300 ‐ 300 ‐ 300
Total: Other Equipment 3,583 11,666 7,900 ‐ 7,900 798 7,102
Total: Machinery & Equipment 3,583 11,666 7,900 ‐ 7,900 798 7,102
Total: Public Works 1,742,108 1,866,809 2,029,695 56,906 2,086,601 451,089 1,635,512
BUDGET AMENDMENT NOTES
Account Name Amount
INCREASE
1. Salaries and Benefits
54,981
2. Travel/GIS Conference 1,925
Total Increase 56,906$
56,906$
Amendment Reason
GIS services have been provided through an
intergovernmental agreement with Johns Creek.
They have expressed a desire to end the
agreement because they have found a need for
this position to operate full‐time. An increase to
salaries and benefits is being requested to bring
a GIS Manager on staff.
TOTAL BUDGET AMENDMENTS
Increased to cover the cost of GIS Manager to
FY 2016 Budget Amendment #1
8 of 17
Other Financing Uses
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
1/26/16
Budget
Remaining
(after adj)
Operating Transfers Out
TO CAPITAL PROJECTS FUND 4,982,793 4,419,133 8,327,979 10,435,171 18,763,150 4,163,990 14,599,161
TO CAPITAL GRANT FUND ‐ 600,180 1,411,202 (500,000) 911,202 705,601 205,601
TO CAPITAL PROJECTS FUND‐REVENUE BOND 3,330,651 6,258,569 2,825,653 (9,935,171) (7,109,518) 1,412,826 (8,522,344)
TO OPERATING GRANT FUND ‐ ‐ ‐ ‐ ‐ ‐ ‐
Total: Operating Transfers Out 8,313,444 11,277,882 12,564,834 ‐ 12,564,834 6,282,417 6,282,417
Total: Other Financing Uses 8,313,444 11,277,882 12,564,834 ‐ 12,564,834 6,282,417 6,282,417
BUDGET AMENDMENT NOTES
Account Name Amount
INCREASE
1. Operating Transfers to Capital Projects Fund 10,435,171
Total Increase 10,435,171$
DECREASE
1. Operating Transfers to Capital Grant Fund
(500,000)
2. Operating Transfers to Capital Project‐Revenue Bond Fund
(9,935,171)
Total Decrease (10,435,171)$
‐$ TOTAL BUDGET AMENDMENTS
Since the City Hall construction project is being
fully funded by cash on hand and not a revenue
bond, we are moving the project into the Capital
Projects Fund.
Amendment Reason
Please see the explanations below
GDOT is covering a greater portion of the costs
of the Crabapple @ Birmingham intersection
project than anticipated. We are transferring
our portion of the funding that is no longer
required to the Capital Projects Fund to cover
other projects.
FY 2016
FY 2014
Actuals
Unaudited
Actuals
FY 2015
FY 2016 Budget Amendment #1
9 of 17
E-911 FUND
This fund accounts for revenues and expenditures related to the operation of the E-911 center as
performed through an intergovernmental agreement with the City of Alpharetta.
E-911 Fund
Revenues
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
1/26/16
Budget
Remaining
(after adj)
E-911 CHARGES 888,153 912,707 890,000 - 890,000 73,271 816,729
INTEREST REVENUE 370 283 - - - 33 (33)
Total Revenue 888,524 912,990 890,000 - 890,000 73,304 816,696
Expenditures
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
1/26/16
Budget
Remaining
(after adj)
COMMUNICATIONS 15,676 16,835 19,080 - 19,080 4,766 14,314
MAINTENANCE CONTRACTS 1,162,371 912,707 890,000 - 890,000 73,271 816,729
TO CAPITAL PROJECTS FUND - 400,000 300,000 (256,374) 43,626 - 43,626
Total Expenditures 1,178,047 1,329,542 1,209,080 (256,374) 952,706 78,038 874,668
TOTAL REVENUES OVER/(UNDER) EXPENDITURES (289,523) (416,552) (319,080) 256,374 (62,706) (4,734) (57,972)
BEGINNING FUND BALANCE 768,794 479,271 62,719 62,719 62,719 62,719 62,719
ENDING FUND BALANCE 479,271 62,719 (256,361) 319,093 13 57,986 4,747
BUDGET AMENDMENT NOTES
Account Name Amount
EXPENDITURES
1. Operating Transfers to Capital Projects Fund (256,374)
Total Expenditures (256,374)$
256,374$
Amendment Reason
While putting the spreadsheets together for
the FY 16 Budget, the Beginning Fund Balance
calculation pulled from the wrong Ending
Fund Balance, thus depicting a higher fund
balance than we actually had. Because of this
error, we do not have all of the funds
available to transfer over to the Capital
Projects Fund. This was to cover the cost of
the North Fulton Radio system funding
requirements for FY 16.
TOTAL BUDGET AMENDMENTS
FY 2014
Actuals
FY 2014
Actuals
Unaudited
Actuals
FY 2015
Unaudited
Actuals
FY 2015
FY 2016
FY 2016
FY 2016 Budget Amendment #1
10 of 17
CAPITAL PROJECTS FUND
The Capital Projects Fund is used to track revenues and expenditures associated with capital
construction, acquisition and maintenance. Appropriations in Capital Projects Fund are on a project-
length basis and do not expire until the project is complete. According to the City’s budgetary policies,
a major capital project generally is defined as an expenditure that has an expected useful life of more
than 3 years with an estimated total cost of $50,000 or more, or an improvement/addition to an existing
capital asset. (Refer to the following pages.)
FY 2016 Budget Amendment #1
11 of 17
Capital Projects Fund
Revenues
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
1/26/16
Budget
Remaining
(after adj)
INFRASTRUCTURE MAINTENANCE FEES 96,249 95,529 90,000 - 90,000 - 90,000
PENALTIES & INTEREST/OTHER - 844 - - - - -
SIDEWALK REPLACEMENT 19,800 82,429 - - - - -
CRABAPPLE PAVING FUND 5,250 - - - - - -
TRAFFIC CALMING - 1,329 - - - - -
TREE RECOMPENSE 75,000 147,000 - - - - -
LANDFILL USE FEES 119,338 152,410 120,000 - 120,000 - 120,000
HYA FEES 7,808 - - - - - -
INTEREST REVENUE 1,923 409 500 - 500 76 424
DONATION/PARKS & RECREATION - 100,000 - - - - -
INSURANCE PROCEEDS - 10,225 - - - - -
INSURANCE PROCEEDS/PARKS & REC - - - - - 14,399 (14,399)
OTHER MISCELLANEOUS REVENUE - 4,921 - - - - -
OPERATING TRANSFERS IN FROM GENERAL FUND 4,982,793 4,419,133 8,327,979 10,435,171 18,763,150 4,163,990 14,599,161
OPERATING TRANSFERS IN FROM E-911 FUND - 400,000 300,000 (256,374) 43,626 - 43,626
PROCEEDS OF SALE OF ASSETS 300 - - - - - -
Total Revenue 5,308,461 5,414,229 8,838,479 10,178,797 19,017,276 4,178,464 14,838,812
Expenditures
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
1/26/16
Budget
Remaining
(after adj)
Mayor & Council
LAND CONSERVATION - 375,158 510,069 - 510,069 - 510,069
BUILDINGS/FUTURE CITY FACILITIES 26,982 - - - - - -
GREEN SPACE BOND INITIATIVE - - 200,000 - 200,000 - 200,000
Mayor & Council Total 26,982 375,158 710,069 - 710,069 - 710,069
General Admin
VEHICLES / REPLACEMENT RESERVE - 19,414 13,762 - 13,762 - 13,762
General Admin Total - 19,414 13,762 - 13,762 - 13,762
Finance
COMPUTER / SOFTWARE - 15,654 - - - - -
Finance Total - 15,654 - - - - -
General Government Buildings
CITY HALL - - - 9,935,171 9,935,171 110,176 9,824,995
General Government Buildings Total - - - 9,935,171 9,935,171 110,176 9,824,995
Municipal Court
FACILITY RENOVATIONS - - 100,000 (45,000) 55,000 - 55,000
Municipal Court Total - - 100,000 (45,000) 55,000 - 55,000
Police
PUBLIC SAFETY COMMUNICATIONS 312,585 1,654,794 888,089 - 888,089 - 888,089
VEHICLES / REPLACEMENT RESERVE 402,423 242,020 161,529 - 161,529 - 161,529
AUTOMATED LICENSE PLATE READERS 39,917 - - - - - -
POLICE FACILITY - - 30,000 - 30,000 - 30,000
Police Total 754,925 1,896,814 1,079,618 - 1,079,618 - 1,079,618
FY 2014
Actuals
FY 2014
Actuals
FY 2016
FY 2016
Unaudited
Actuals
FY 2015
Unaudited
Actuals
FY 2015
FY 2016 Budget Amendment #1
12 of 17
Capital Projects Fund
Expenditures
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
1/26/16
Budget
Remaining
(after adj)
Fire
STATION REPAIR/ROOF REPLACEMENT STATION 42 - - 10,000 - 10,000 - 10,000
STATION 43 PARKING LOT REPAIR 330 - 113,644 - 113,644 73,629 40,015
STATION 42 REPLACEMENT - 6,000 151,000 - 151,000 - 151,000
STATION 41 GENERATOR REPLACEMENT - 38,189 8,811 - 8,811 - 8,811
FUEL MANAGEMENT SYSTEM - 29,822 10,678 - 10,678 - 10,678
VEHICLE REPLACEMENT RESERVE 194,386 104,368 1,670,087 - 1,670,087 51,952 1,618,135
AED UNITS - 27,435 18,783 - 18,783 - 18,783
MASS NOTIFICATION SIRENS 212,755 8,925 78,320 - 78,320 2,915 75,405
FIRE SAFETY HOUSE 15,181 - - - - - -
LIVE FIRE TRAINING FACILITY - 12,075 487,925 - 487,925 2,150 485,775
Fire Total 422,652 236,539 2,549,248 - 2,549,248 130,646 2,418,602
Public Works
CONSTRUCTION INSPECTORS 21,224 - 78,688 - 78,688 - 78,688
TRANSPORTATION MASTER PLAN UPDATE - 47,064 177,936 - 177,936 18,360 159,576
GRAVEL ROADS MAINTENANCE 86,690 70,457 131,927 - 131,927 12,802 119,125
STORMWATER MAINTENANCE 328,889 262,828 323,183 - 323,183 22,477 300,706
NPDES PERMIT COMPLIANCE 5,630 1,109 357,741 - 357,741 350 357,391
PAVEMENT MANAGEMENT 3,112,726 1,178,706 2,558,337 - 2,558,337 457,424 2,100,913
STORAGE BUILDING & YARD CONSTRUCTION 700 - 205,477 - 205,477 - 205,477
INFRASTRUCTURE / TRAFFIC CALMING - 2,659 36,904 64,000 100,904 - 100,904
INFRASTRUCTURE / RESTRIPING 5,267 - 181,952 - 181,952 69,071 112,881
CAMBRIDGE SCHOOL ZONE EQUIP - - - - - - -
REPLACE SCHOOL ZONE FLASHERS - 53,820 48,654 - 48,654 - 48,654
INFRASTRUCTURE / BRIDGE REPLACEMENT 3,034 76,655 661,483 - 661,483 10,196 651,287
INFRASTRUCTURE / SIDEWALKS 10,755 22,089 1,429,652 - 1,429,652 - 1,429,652
BETHANY@COGBURN RD INTERSECTION IMPROVMTS 56 - - - - - -
HOPEWELL/FRANCIS/COGBURN INTERSECTION 816,922 5,804 13,148 - 13,148 - 13,148
HOPEWELL @ BIRMINGHAM INTERSECTION IMPROVMTS 70,646 254,259 1,091,181 - 1,091,181 109,748 981,433
INTERSECTION/HOPEWELL @ BETHANY BND/BETHANY
WAY - - 252,083 - 252,083 - 252,083
INTERSECTION/FREEMANVILLE @ PROVIDENCE & B'HAM 46,585 2,663 660,752 - 660,752 - 660,752
MCGINNIS FERRY INTERCHANGE - - 50,000 - 50,000 - 50,000
INFRASTRUCTURE/CRABAPPLE NE CONNECTOR - - 50,000 - 50,000 - 50,000
INTERSECTION/WEBB RD TURN LANES - 7,000 178,000 - 178,000 - 178,000
GREEN RD PEDESTRIAN LIGHTING - 75,149 - - - - -
VEHICLES / NEW VEHICLES - 66,176 44,227 - 44,227 4,189 40,038
ASSET MANAGEMENT SOFTWARE - - 60,000 - 60,000 - 60,000
OTHER EQUIPMENT - 11,000 15,500 - 15,500 13,858 1,642
MOBILE TRAFFIC CONTROL CENTER - - 9,625 - 9,625 - 9,625
NORTH FULTON TRANSPORTATION PLAN - - 35,000 - 35,000 24,000 11,000
Public Works Total 4,509,123 2,137,438 8,651,450 64,000 8,715,450 742,475 7,972,975
FY 2014
Actuals
FY 2016
Unaudited
Actuals
FY 2015
FY 2016 Budget Amendment #1
13 of 17
Capital Projects Fund
Expenditures
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
1/26/16
Budget
Remaining
(after adj)
Parks & Recreation
PROF FEES/SIGN PROGRAM 7,600 - - - - - -
PROF FEES/STRUCTURE DEMOLITION - - 27,600 - 27,600 - 27,600
NORTHWESTERN MIDDLE IGA IMPROVEMENTS - 186,462 10,000 - 10,000 - 10,000
PROVIDENCE PARK - 24,445 263,610 - 263,610 - 263,610
BYRD HOUSE RENOVATIONS 277,390 438,859 - - - 640 (640)
BROADWELL PARK PAVILION 273 531,350 - - - - -
PARK & TRAIL EXPANSION 380,067 34,809 2,000,000 - 2,000,000 - 2,000,000
NEW VEHICLES - 26,921 - - - - -
Parks & Recreation Total 665,329 1,242,846 2,318,210 - 2,318,210 12,780 2,305,430
Community Development
FORM BASED CODE/TDR ORDINANCE 265 29,220 - - - - -
GATEWAY SIGNAGE & HISTORIC MARKERS 7,460 4,175 86,690 - 86,690 - 86,690
DOWNTOWN MILTON MASTER PLAN - - - 80,000 80,000 - 80,000
SITE IMPROVEMENT/TREE RECOMPENSE 850 94,838 160,517 - 160,517 - 160,517
Community Development Total 8,575 128,233 247,207 80,000 327,207 - 327,207
Total Expenditures 6,387,586 6,052,096 15,669,564 10,034,171 25,703,735 996,078 24,707,657
TOTAL REVENUES OVER/(UNDER) EXPENDITURES (1,079,125) (637,867) (6,831,085) 144,626 (6,686,459) 3,182,386 (9,868,845)
BEGINNING FUND BALANCE 8,960,703 7,881,578 7,243,711 7,243,711 7,243,711 7,243,711 7,243,711
ENDING FUND BALANCE 7,881,578 7,243,711 412,626 7,388,337 557,252 10,426,097 (2,625,134)
FY 2014
Actuals
Unaudited
Actuals
FY 2015
FY 2016
FY 2016 Budget Amendment #1
14 of 17
Capital Projects Fund
BUDGET AMENDMENT NOTES
Account Name
REVENUES
1. Operating Transfer in from General Fund
10,435,171
2. Operating Transfer in from E-911 Fund
(256,374)
10,178,797$
EXPENDITURES
1. General Gov't Buildings/City Hall
9,935,171
2. Municipal Court/Facility Renovations
(45,000)
3. Public Works/Traffic Calming 64,000
4. Community Development/Downtown Milton Master
Plan
80,000
10,034,171$
10,034,171$ TOTAL BUDGET AMENDMENTS
Increasing this line item to put in traffic calming
measures in the Crabapple area
Decreasing this line item to reflect the current
projected costs of renovating the facility
Transferring the City Hall construction project
from the Revenue Bond Fund since it is being
funded by cash on hand
Funding for this project is being requested from
ARC. Since this is a priority project of the council,
a budget amendment is being requested in the
event the ARC does not approve funding.
Amendment Reason
Decreasing the funds being transferred in from E-
911 Fund due to formula error in budget
spreadsheet that mistakenly showed a higher
fund balance than we actually had. This is now
being covered by a reallocation of the funds from
the Crabapple @ Birmingham intersection
project.
Transferring City Hall construction project from
Revenue Bond Fund ($9,935,171) and moving
funds out of the Crabapple @ Birmingham
intersection project that is being covered by
GDOT ($500,000)
FY 2016 Budget Amendment #1
15 of 17
CAPITAL GRANT FUND
The Capital Grant Fund is considered to be a capital project fund that accounts for capital grants used to
finance major capital projects.
Revenues
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
1/26/16
Budget
Remaining
(after adj)
FED GOV GRANT/CAPITAL/IND/GDOT CRABAPPLE STREETSCAPE - - 500,000 - 500,000 - 500,000
FED GOV GRANT/CAPITAL/IND/GDOT TAP (BIG CREEK)11,377 41,891 146,732 - 146,732 - 146,732
FED GOV GRANT/CDBG - - 20,500 - 20,500 16,850 3,650
STATE GOV GRANT/LMIG FUNDS 275,873 278,684 200,000 - 200,000 - 200,000
STATE GOV GRANT/GDOT HPP FUNDS 60,362 614,695 5,930,730 - 5,930,730 - 5,930,730
STATE GOV GRANT/MARTA GRANT - 102,705 74,650 - 74,650 - 74,650
STATE GOV GRANT/SR 9 @ BETHANY BND 42,274 16,854 872 - 872 - 872
STATE GOV GRANT/GDOT LANDSCAPE - - 4,062 - 4,062 - 4,062
LOCL GOV GRANT/ALPHARETTA & NORTH FULTON CID 15,000 15,000 - - - - -
INTEREST REVENUE 319 82 - - - 5 (5)
OPERATING TRANSFER IN FROM GENERAL FUND - 600,180 1,411,202 (500,000) 911,202 705,601 205,601
Total Revenue 405,206 1,670,091 8,288,748 (500,000) 7,788,748 722,456 7,066,292
Expenditures
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
1/26/16
Budget
Remaining
(after adj)
Public Works
PAVEMENT MANAGEMENT 275,873 278,684 200,000 - 200,000 - 200,000
INFRASTRUCTURE / BHAM @ PROVIDENCE 113,068 1,835 - - - - -
INFRASTRUCTURE/CRABAPPLE @ B'HAM 203,287 3,353,225 5,175,792 (500,000) 4,675,792 421,839 4,253,953
INFRASTRUCTURE/SIDEWALKS - 16,200 8,500 - 8,500 9,990 (1,490)
INFRASTRUCTURE/MARTA 95,788 480 71,438 - 71,438 - 71,438
INFRASTRUCTURE/CRABAPPLE STREETSCAPE 79,318 30,750 643,432 - 643,432 - 643,432
INFRASTRUCTURE/DEERFIELD@MORRIS 150,919 - - - - - -
INFRASTRUCTURE/SR 9@BETHANY BEND 73,134 777 51,091 - 51,091 - 51,091
INFRASTRUCTURE/TRAIL CONN TO BIG CREEK GREENWAY 66,585 121,143 62,272 - 62,272 12,590 49,682
Public Works Total 1,057,971 3,803,092 6,212,525 (500,000) 5,712,525 444,419 5,268,106
Community Development
BRANDING & SIGNAGE 2,290 - 4,900 - 4,900 - 4,900
Community Development Total 2,290 - 4,900 - 4,900 - 4,900
Expenditures Total 1,060,261 3,803,092 6,217,425 (500,000) 5,717,425 444,419 5,273,006
TOTAL REVENUES OVER/(UNDER) EXPENDITURES (655,055) (2,133,001) 2,071,323 - 2,071,323 278,037 1,793,286
BUDGET AMENDMENT NOTES
Account Name
REVENUES
1. Operating Transfer in from General Fund
(500,000)
(500,000)$
EXPENDITURES
2. Public Works/Infrastructure/Crabapple @ B'ham
(500,000)
(500,000)$
(500,000)$ TOTAL BUDGET AMENDMENTS
Please see note above
Amendment Reason
GDOT is covering a greater portion of the
costs of the Crabapple @ Birmingham
intersection project than anticipated. We are
transferring our portion of the funding that is
no longer required to the Capital Projects
Fund to cover other projects.
Unaudited
Actuals
FY 2015
FY 2016
Unaudited
Actuals
FY 2015
FY 2016
FY 2014
Actuals
FY 2014
Actuals
FY 2016 Budget Amendment #1
16 of 17
CAPITAL PROJECTS – REVENUE BOND FUND
The Capital Projects – Revenue Gond Fund is considered to be a capital project fund that accounts
for the revenue bonds used to finance major capital projects.
Capital Project Fund - Revenue Bond
Revenues
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
1/26/16
Budget
Remaining
(after adj)
INTEREST REVENUE - 247 - - - 474 (474)
DONATION/HOPEWELL YOUTH ASSOCIATION - 100,000 - - - - -
OPERATING TRANSFER IN FROM GENERAL FUND 3,330,651 6,258,569 2,825,653 (9,935,171) (7,109,518) 1,412,826 (8,522,344)
REVENUE BOND PROCEEDS - 8,910,132 689,868 - 689,868 689,868 0
Total Revenue 3,330,651 15,268,948 3,515,521 (9,935,171) (6,419,650) 2,103,169 (8,522,819)
Expenditures
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
1/26/16
Budget
Remaining
(after adj)
General Government Buildings
CITY HALL 945,650 270,980 9,935,171 (9,935,171) - - -
General Government Buildings Total 945,650 270,980 9,935,171 (9,935,171) - - -
Parks & Recreation
BELL MEMORIAL PARK 965,012 8,308,284 822,974 - 822,974 478,054 344,920
Parks & Recreation Buildings Total 965,012 8,308,284 822,974 - 822,974 478,054 344,920
Debt Service
BOND PRINCIPAL - - 589,878 - 589,878 - 589,878
BOND INTEREST - 669 276,256 - 276,256 30,486 245,770
Debt Service Total - 669 866,134 - 866,134 30,486 835,648
Expenditures Total 1,910,662 8,579,933 11,624,279 (9,935,171) 1,689,108 508,540 1,180,568
TOTAL REVENUES OVER/(UNDER) EXPENDITURES 1,419,989 6,689,016 (8,108,758) - (8,108,758) 1,594,628 (9,703,386)
BEGINNING FUND BALANCE - 1,419,989 8,109,005 8,109,005 8,109,005 8,109,005 8,109,005
ENDING FUND BALANCE 1,419,989 8,109,005 247 8,109,005 247 9,703,634 (1,594,381)
BUDGET AMENDMENT NOTES
Account Name Amount
REVENUES
1. Operating Transfers in from General Fund (9,935,171)
Total Revenues (9,935,171)$
EXPENDITURES
1. Operating Transfers to Capital Projects Fund (9,935,171)
Total Expenditures (9,935,171)$
(9,935,171)$ TOTAL BUDGET AMENDMENTS
Amendment Reason
Please see explanation above
Since the City Hall construction project is
being fully funded by cash on hand and not a
revenue bond, we are moving the project into
the Capital Projects Fund.
FY 2016
FY 2014
Actuals
Unaudited
Actuals
FY 2015
FY 2014
Actuals
Unaudited
Actuals
FY 2015
FY 2016
FY 2016 Budget Amendment #1
17 of 17
ORDINANCE NO.
STATE OF GEORGIA
FULTON COUNTY
AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON,
GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2016 BUDGET FOR
EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE
AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING THE
SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING
EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING
EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE.
BE IT ORDAINED by the City Council of the City of Milton, GA while in a
council meeting on February 17, 2016 at 6:00 p.m. as follows:
WHEREAS, the City Manager of the City of Milton has presented
amendments to the fiscal year 2016 Budget to the City Council on each of the
various funds of the City; and
WHEREAS, each of these budget amendments results in a balanced
budget, so that anticipated revenues equal proposed expenditures for each fund;
and
WHEREAS, the amended fiscal year 2016 budget provides a financial plan
for the government, establishing appropriations for each operating department in
order to extend services;
NOW, THEREFORE BE IT ORDAINED that this budget amendment,
“Exhibit A” attached hereto and by this reference made a part hereof this ordinance
shall be the City of Milton’s amended fiscal year 2016 budget; and
BE IT FURTHER ORDAINED that this budget be and is hereby approved
and the several items of revenues shown in the budget for each fund in the
amounts anticipated are adopted and that the several amounts shown in the
budget for each fund as proposed expenditures are hereby appropriated to the
departments named in each fund; and,
BE IT FURTHER ORDAINED that the expenditures shall not exceed the
appropriations authorized by this budget or amendments thereto provided; that
expenditures for the fiscal year shall not exceed actual funding available.
ADOPTED AND APPROVED this 17th day of February, 2016.
CITY OF MILTON, GEORGIA
By: ________________________
Mayor Joe Lockwood
_________________________ ________________________
Councilmember Karen Thurman Councilmember Burt Hewitt
_________________________ ________________________
Councilmember Matt Kunz Councilmember Joe Longoria
_________________________ ________________________
Councilmember Bill Lusk Councilmember Rick Mohrig
(SEAL)
Attest:
_______________________________
City Clerk
0
TO:
FROM:
AGENDA ITEM:
MEETING DATE:
HOME OF '
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
City Council
DATE: February 11, 2016
Steven Krokoff, Interim City Manager
Consideration of RZ16-01 -To Amend the Deerfield Form
Based Code, Chapter 64, Article XX, Article 1 - General.
Monday, February 17, 2016 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: ( APPROVED (J NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: ( J�S () NO
CITY ATTORNEY REVIEW REQUIRED: (4 -IES () NO
APPROVAL BY CITY ATTORNEY (PROVED (J NOT APPROVED
PLACED ON AGENDA FOR:
REMARKS
Youlm
PHONE: 678.242.25001 FAX: 678.242.2499 Green ; C` �yr(''l ; 1aP juo
info�cityofmiltonga.us i www.cityofmiltonga.us WI Community ��Ethics f
13000 Deerfield Parkway, Suite 107 1 Milton GA 30004°"""' �'a`�
To: The Honorable Mayor and City Council
From: Kathleen Field, Community Development Director
Date: Submitted January 28, 2016 for the February 17, 2016 Regular Meeting
(February 1, 2016 First Presentation)
Re: Consideration of RZ16-01– To Amend the Deerfield Form Based Code,
Chapter 64, Article XX, Article 1 – General.
Department Recommendation:
The Community Development Department recommends approval of the proposed text
amendment discussed below.
Executive Summary:
This text amendment proposes parcels within the Deerfield Form Based Code that are
restricted to a maximum of two stories, south of Bethany Bend to receive Transfer of
Development Rights (TDRs) from other sending areas of the City. The Planning
Commission at its January 27, 2016 meeting unanimously recommended approval of
this text amendment.
At the City Council’s Work Session held on February 10, 2016, it was suggested by the
City Council that within the two story height limit, the following parcels shall not receive
TDRs south of Bethany Bend: parcels that are adjacent to 1) AG-1 (Agricultural) districts,
2) T-2 transect zones, 3) or properties zoned or developed for single family dwelling units.
The Deerfield/Hwy 9 Regulating Plan has been included for reference. Staff has
included this suggestion in the attached proposed text amendment.
Funding and Fiscal Impact:
None anticipated.
Alternatives:
The Mayor and City Council may approve the amendment as proposed and/or
recommend further amendments to the text amendments discussed.
Legal Review:
Paul Frickey - Jarrard & Davis (January and February 2016)
2
Concurrent Review:
Community Development Staff
Steven Krokoff, Interim City Manager
Attachment(s):
Text Amendment and Ordinance for RZ16-01
3
RZ16-01 - Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on February
17, 2016 (First Presentation February 1, 2016).
2/11/2016 Page 1
1.6 - DENSITY CALCULATIONS
1.6.1 Applicability
a. The requirements of this Section 1.6 apply to all areas except the Five Acre Road Density
Zone.
b. In the Five Acre Road Zone, density may not exceed 10,000 square feet of floor area per
acre of Gross Site Area, regardless of Transect Zone or Special District.
1.6.2 Density shall be expressed in building units per acre as specified by Transect Zone in Table 11
section a.
1.6.3 The maximum Density of a site shall be calculated by multiplying the Transect Zone's Density
identified in Table 11 section a by the Gross Site Area. Where a site includes multiple Transect Zones, each
shall be calculated independently. The area of new Thoroughfares and Civic Spaces on the site shall be
allocated to the closest Transect Zone(s) on the site. Where a Thoroughfare or Civic Space adjoins multiple
Transect Zones, their area shall be proportionally allocated to the adjoining zones.
1.6.4 Where a site is subdivided into lots, a lot's Density may exceed the Density of the Transect Zone
within which it lies, provided that the maximum Density of the Transect Zone for the site as whole as
established in Section 1.6.3 is not exceeded.
1.6.5 Building units or fractions thereof shall be exchanged for Functions at the following rates as
established in Table 9B:
a. Residential: 1 dwelling unit for each building unit.
b. Lodging: 2 guest rooms for each building unit.
c. Office: 2,250 square feet for each building unit.
d. Retail: 2,250 square feet for each building unit.
e. Other: 2,250 square feet for each building unit.
1.6.6 Where the exchange of building units for Functions results in a fraction, the fraction shall be rou nded
down to the nearest whole number of dwelling units, guest rooms, or square feet as established in Section
1.6.5.
1.6.7 Accessory Units do not count toward Density calculations.
1.6.8 Civic Buildings do not count towards Density calculations.
1.6.9 Senior housing units approved by use permit in accordance with Section 64-1834 do not count
toward the Density calculations of This Code and are subject to those of Sections 64 -1834.
1.6.10 The Base Density of a site may be increased by the Transfer of Development Rights (TDR) up to
the amount specified for each zone by Table 11 section (a.), subject to the provisions of Section 1.7, except
that use of TDR is not permitted in the Maximum Two Story Height Zone under either of the following
conditions:
a. the parcel is located north of the centerline of Bethany Bend as depicted on the Regulating Plan; or
b. the parcel is adjacent to property that is located in the T-2 transect zone, located in the AG-1 (Agricultural)
district, or zoned for or developed with a single family dwelling unit, as prohibited in Section 1.7.6.
(Ord. No. 15-04-240, § 1, 4-27-2015)
RZ16-01 - Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on February
17, 2016 (First Presentation February 1, 2016).
2/11/2016 Page 2
1.7 - TRANSFER OF DEVELOPMENT RIGHTS
1.7.1 Purpose: The TDR mechanism is intended to encourage the voluntary redirection of future growth
from areas where Milton wants reduced development into areas designated for development. Landowners
can voluntarily choose to have their properties considered as either Open Space TDR Sending Sites or
Park/Greenway TDR Sending Sites. Open Space TDR Sending Sites remain under private ownership
subject to a conservation easement permanently limiting future development. Park/Greenway TDR Sending
Sites are transferred from private ownership to the City of Milton or otherwise secured for public access in
a manner acceptable to the City. In return for voluntarily participating in the TDR prog ram, private property
owners receive Transferable Development Rights (TDRs) which can be transferred for use at designated
TDR Receiving Sites.
1.7.2 TDR Sending Site Criteria
a. Open Space TDR Sending Sites shall be parcels that are a minimum of 2 acre s in size and
zoned T2 within This District or a minimum of 2 acres in size and located outside This District
but within the subarea of parcels fronting Bethany Bend from Hopewell Road east to the
Forsyth County Line, and parcels fronting Cogburn Road from Devonshire Farms Way south
to Bethany Bend. With the exception of the parcels described in the preceding sentence, all
other Open Space TDR Sending Sites shall be a minimum of 5 acres in size and zoned AG -
1 outside This District. All Open Space TDR Sending Sites shall contain natural or
agricultural features whose retention would implement Milton's goals for maintaining
significant environmental areas, rural character and open space. Parcels shall not qualify if
the restrictions that would be imposed by a conservation easement have already been
established by a preexisting easement or similar instrument.
b. Park/Greenway TDR Sending Sites shall be a minimum of one acre in size, unoccupied by
any residences or other improvements that would render the site unusable for public access
and shall be designated as suitable for Park, Greenway, Civic Space, trail or other public
recreational uses in a plan or code adopted by the City.
1.7.3 TDR Sending Site Approval Process
a. Open Space TDR Sending Sites: Property owners may offer their land as Open Space TDR
Sending Sites using application forms provided by the community development department.
If the community development director finds that the proposed property meets the criteria,
he/she shall the approve the application and oversee the execution and recordation of a
permanent conservation easement, approved by the community development director, that
limits future development of the sending site to a density of no more than one dwelling per
parcel or one dwelling per full 25 acres, whichever Density is greater. The easement shall
specify that all other uses, building requirements and activities shall be controlled by the
provisions of the T2 zone for parcels within This District and the provisions of the AG -1
zoning district for parcels outside This District.
b. Park/Greenway TDR Sending Sites: Property owners may offer their land as Park/Greenway
TDR Sending Sites using application forms provided by the community development
department. If the property owner proposes to transfer title to Milton, the change of
ownership shall pertain to the entire parcel. If the community development director finds that
the proposed property meets the criteria for a Park/Greenway TDR Sending Site, he/she
shall approve the application and oversee the transfer of title to the City of Milton or an
agency/organization authorized by the City Council for approval. A permanent public access
easement approved by the community development director may be used instead of title
transfer if the proposed easement would implement all preservation and public recreational
goals for the site in question, subject to the approval of the City Council. This easement may
apply to all or a portion of a single parcel as long as the portion subject to th e easement is
at least one acre in size. If a Park/Greenway TDR Sending Site is secured by easement
rather than City ownership, the easement shall permanently prohibit all residential
RZ16-01 - Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on February
17, 2016 (First Presentation February 1, 2016).
2/11/2016 Page 3
development, shall preclude any improvements that would impede site use for public
purposes and shall specify that all other uses and activities will be controlled by the
provisions of the T2 for parcels within This District or the provisions of the AG -1 zoning district
for parcels outside This District,
1.7.4 TDR Allocation
a. Open Space TDR Sending Sites: Upon recordation of an approved conservation easement,
the community development director shall deduct the area of land precluded from
development by preexisting easements and issue TDRs to the owners of Open Space TDR
Sending Sites using the following formula:
i. One TDR per full acre of Unconstrained Land
ii. Plus one TDR per four full acres of Constrained Land
iii. Plus one TDR per each full five acres of land subtotaled under i. and ii. in excess of five
acres
b. Park/Greenway TDR Sending Sites: Upon title transfer or recordation of an approved public
access easement, the community development director shall deduct the area of land
precluded from development by preexisting easements and issue TDRs to the owners of
Park/Greenway TDR Sending Sites using the following two-step process
Step One: calculate the total number of TDRs produced by i, ii and iii below:
i. One TDR per full acre of Unconstrained Land
ii. Plus one TDR per four full acres of Constrained Land
iii. Plus one TDR per each full five acres of land subtotaled under i. and ii. in excess of five
acres.
Step Two:
Multiply the total from Step One by a factor of 1.25.
c. Civic Space TDR Sending Sites: Upon title transfer or recordation of an approved public
access easement, the community development director shall deduct the area of land
precluded from development by preexisting easements and issue TDRs to the owners of
Park/Greenway TDR Sending Sites designated as suitable for Civic Spaces in an adopted
plan or code using the following two-step process.
Step One: calculate the total number of TDRs produced by i, ii and iii below:
i. One TDR per full acre of Unconstrained Land
ii. Plus one TDR per four full acres of Constrained Land
iii. Plus one TDR per each full five acres of land subtotaled under i. and ii. in excess of five
acres.
Step Two:
Multiply the total from Step One by a factor of 1.5.
1.7.5 TDR Transfers: The community development director shall establish and administer a process for
documenting and monitoring the issuance, transfer and permanent extinguishment of TDRs when they are
used to increase density in a TDR Receiving Site development. TDR Sending Site property owners who
are issued TDRs may retain them, transfer them directly to TDR Receiving Site developers or transfer them
to intermediaries who may also retain them or transfer them to TDR Receiving Site developers. The City of
Milton may but is not obligated to buy, hold and resell TDRs. The City may also sever TDRs from land that
it buys after the effective date of this ordinance for Parks and Greenways and sell these TDRs for use in
RZ16-01 - Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on February
17, 2016 (First Presentation February 1, 2016).
2/11/2016 Page 4
TDR Receiving Site developments. The price paid for TDRs is determined by negotiation between TDR
buyers and sellers.
1.7.6 TDR Receiving Sites: TDRs may be transferred to the TDR Receiving Sites designated by This Code
and any additional TDR Receiving Sites designated by the City. Parcels located within the Maximum T wo
Story Height Zone shall not serve as TDR Receiving Sites under either of the following conditions:
a, the parcel is located north of the centerline of Bethany Bend as depicted on the Regulating Plan; or
b. the parcel is adjacent to property that is located in the T-2 transect zone, located in the AG-1 (Agricultural)
district, or zoned for or developed with a single family dwelling unit shall not serve as TDR Receiving Sites.
TDR Receiving Site owners can build at or below the Base Densities established by Code without any use
of TDRs. However, owners who choose to do so may exceed the Base Densities and achieve the
established maximum densities at the transfer ratio set forth in Section 1.7.7.
1.7.7 TDR Transfer Ratio: Pursuant to This Code, developers of projects on TDR Receiving Sites may
use the TDRs to exceed Base Densities and achieve the maximum code -allowed Density at the transfer
ratio of four building units per full TDR. Building Units shall be exchanged for Functions as se t forth in
Section 1.6.5.
1.7.8 Unified Sending/Receiving Site: A TDR Sending Site and a TDR Receiving Site may occur on a
single parcel if the respective portions of the parcel meet all criteria. TDRs from the Sending Site portion of
the parcel shall be allocated using the formula provided in 1.7.4 except TDRs shall not be granted open
space and Greenway dedications that are required as a condition of site development. TDRs from the TDR
Sending Site portion of the parcel may be transferred to the TDR Receiving Site portion of the parcel,
transferred to a separate TDR Receiving Site or to any combination of on-site and off-site TDR Receiving
Sites.
1.7.9 Reserved.
1.7.10 Compliance Requirements
a. When the use of TDR results in divisions of land, TDR compliance shall occur prior to final
subdivision map approval.
b. When the use of TDR results in additional Density without a division of land, TDR compliance
shall occur prior to building permit issuance.
c. In no event shall any component of this TDR program have application to any TDR Sending
Site or TDR Receiving Site outside the jurisdictional boundary of the City of Milton.
(Ord. No. 15-04-240, § 1, 4-27-2015)
STATE OF GEORGIA ORDINANCE____
COUNTY OF FULTON RZ16-01
AN ORDINANCE TO AMEND ARTICLE_XX, ARTICLE 1 – GENERAL OF THE DEERFIELD
FORM BASED CODE OF THE CITY OF MILTON ZONING ORDINANCE (CHAPTER 64 OF
THE CITY CODE OF ORDINANCES)
BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council
meeting on February 17th, 2016 at 6:00 p.m. as follows:
SECTION 1. That the amendment of Article XX, Article 1 – General of the Deerfield Form
Based Code of the City of Milton Zoning Ordinance is hereby adopted and approved; and is
attached hereto as if fully set forth herein, and;
SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are
repealed.
SECTION 3. That this Ordinance shall become effective upon its adoption.
ORDAINED this the 17th day of February, 2016
__________________
Joe Lockwood, Mayor
Attest:
___________________________
Sudie AM Gordon, City Clerk
(Seal)