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HomeMy WebLinkAboutAgenda Packet CC - 09/07/2016 - City Council Agenda Packet -9-7-2016 Joe Lockwood, Mayor CITY COUNCIL Karen Thurman Matt Kunz Bill Lusk Burt Hewitt Joe Longoria Rick Mohrig CITY COUNCIL CHAMBERS City Hall, Suite 107E Wednesday, September 7, 2016 Regular Council Meeting Agenda 6:00 PM INVOCATION - Deacon Joe Pupo, St. Thomas Aquinas Catholic Church, Alpharetta, Georgia CALL TO ORDER 1) ROLL CALL 2) PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood) 3) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 16-188) 4) PUBLIC COMMENT MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 7, 2016 Page 2 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 5) CONSENT AGENDA 1. Approval of the May 16, 2016 Regular City Council Meeting Minutes. (Agenda Item No. 16-189) (Sudie Gordon, City Clerk) 2. Approval of the June 6, 2016 Regular City Council Meeting Minutes. (Agenda Item No. 16-190) (Sudie Gordon, City Clerk) 3. Approval of the June 13, 2016 City Council Work Session Minutes. (Agenda Item No. 16-191) (Sudie Gordon, City Clerk) 4. Approval of a Unified Agreement between the City of Milton and AT&T for Internet Services. (Agenda Item No. 16-192) (David Frizzell, IT Manager) 5. Approval of a Construction Services Agreement between the City of Milton and Superior Arbor Management, Inc. for Tree Removal at Providence Park. (Agenda Item No. 16-193) (Carter Lucas, Assistant City Manager) 6) REPORTS AND PRESENTATIONS 1. Proclamation Recognizing Jackson Oliver for His Community Service. (Presented by Mayor Joe Lockwood) 2. Presentation of World Trade Center artifact. (Presented by Sarah LaDart, Economic Development Manager) 7) FIRST PRESENTATION 1. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt Amendments to the Fiscal 2016 Budget for Each Fund of the City of Milton, Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 16-194) (Stacey Inglis, Assistant City Manager) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 7, 2016 Page 3 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 2. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2017 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown In Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 16-195) (Presented under Reports and Presentations at August 15, 2016 Council Meeting) (Stacey Inglis, Assistant City Manager) 8) PUBLIC HEARING (None) 9) ZONING AGENDA 1. Consideration of RZ15-18 – To Amend the AG-1 (Agricultural) District, Chapter 64, Article VI, Division 2. (Agenda Item No. 16-124) (First Presentation at June 6, 2016 Regular City Council Meeting) (Discussed at June 13, 2016 City Council Work Session) (Deferred at July 11, 2016 Regular City Council Meeting) (Discussed at August 8, 2016 Special Called Joint Work Session PC/Elected Officials) (Kathleen Field, Community Development Director) 2. Consideration of RZ15-19 – To Amend the R-1 (Single Family Residential) District, Chapter 64, Article VI, Division 3. (Agenda Item No. 16-125) (First Presentation at June 6, 2016 Regular City Council Meeting) (Discussed at June 13, 2016 City Council Work Session (Deferred at July 11, 2016 Regular City Council Meeting) (Discussed at August 8, 2016 Special Called Joint Work Session PC/Elected Officials) (Kathleen Field, Community Development Director) 3. Consideration of RZ15-20 – To Amend the R-2 (Single Family Residential) District, Chapter 64, Article VI, Division 4. (Agenda Item No. 16-126) (First Presentation at June 6, 2016 Regular City Council Meeting) (Discussed at June 13, 2016 City Council Work Session) (Deferred at July 11, 2016 Regular City Council Meeting) (Discussed at August 8, 2016 Special Called Joint Work Session PC/Elected Officials) (Kathleen Field, Community Development Director) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 7, 2016 Page 4 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 4. Consideration of RZ15-21 – To Amend the R-2A (Single Family Residential) District, Chapter 64, Article VI, Division 5. (Agenda Item No. 16-127) (First Presentation at June 6, 2016 Regular City Council Meeting) (Discussed at June 13, 2016 City Council Work Session) (Deferred at July 11, 2016 Regular City Council Meeting) (Discussed at August 8, 2016 Special Called Joint Work Session PC/Elected Officials) (Kathleen Field, Community Development Director) 5. Consideration of RZ15-23 – To amend the CUP (Community Unit Plan) District, Chapter 64, Article VI, Division 23. (Agenda Item No. 16-128) (First Presentation at June 6, 2016 Regular City Council Meeting) (Discussed at June 13, 2016 City Council Work Session) (Deferred at July 11, 2016 Regular City Council Meeting) (Discussed at August 8, 2016 Special Called Joint Work Session PC/Elected Officials) (Kathleen Field, Community Development Director) 6. Consideration of RZ15-24 – To Amend the Rural Milton Overlay for Single Family Type Uses (Sec. 64-1141). (Agenda Item No. 16-129) (First Presentation at June 6, 2016 Regular City Council Meeting) (Discussed at June 13, 2016 City Council Work Session) (Deferred at July 11, 2016 Regular City Council Meeting) (Discussed at August 8, 2016 Special Called Joint Work Session PC/Elected Officials) (Kathleen Field, Community Development Director) 10) UNFINISHED BUSINESS 1. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Establish the Ad Valorem Tax Rate of the City of Milton for Fiscal Year 2016; and for Other Purposes. (Agenda Item No. 16-179) (First Presentation at August 15, 2016 Regular City Council Meeting) (Public Hearing Held at August 15, 2016 Regular City Council Meeting) (Stacey Inglis, Assistant City Manager) 2. Consideration of the Use of Community Septic. (Agenda Item No. 16-196) (Steven Krokoff, City Manager) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 7, 2016 Page 5 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 11) NEW BUSINESS 1. Approval of a Construction Services Agreement between the City of Milton and Acorn Tree Care, Inc. for Tree Removal at Broadwell Pavilion. (Agenda Item No. 16-197) (Carter Lucas, Assistant City Manager) 2. Consideration of a Construction Services Agreement between the City of Milton and Bayne Development Group, LLC for the Construction of a Fire Training Facility. (Agenda Item No. 16-198) (Robert Edgar, Fire Chief) 3. Consideration of a Resolution of the City of Milton, Georgia Enacting an Emergency Moratorium to Bar for 30 Days the Acceptance of Applications for Zonings and Development Permit Approvals, Including Approval of Final Plats, Pursuant to Chapter 64 or Chapter 50 of the Code of the City of Milton, Georgia for Property Adjacent to an Unpaved or Gravel Road and also for those AG-1 Properties Having Frontage Along a Gravel Road with a Paved Extension. (Agenda Item No. 16-199) (Ken Jarrard, City Attorney) 4. Consideration of a Resolution of the Milton City Council to Enhance the Five GMA Ethics Principles for Certification to be a Georgia Certified City of Ethics. (Agenda Item No. 16-200) (Ken Jarrard, City Attorney) 12) MAYOR AND COUNCIL REPORTS 13) STAFF REPORTS 14) EXECUTIVE SESSION (if needed) 15) ADJOURNMENT (Agenda Item No. 16-201) The minutes were provided electronically 116 HOME OF' HE BEST QUALITY OF LIFE IN GEORGIA' M T I LTON* ESTABLISHED 2 6 CITY COUNCIL AGENDA ITEM TO: City Council DATE, August 30, 2016 FROM: Steven Krokoff, City Managa AGENDA ITEM: Approval of a Unified Agreement between the City of Milton and AT&T for Internet Services. MEETING DATE: Wednesday, September 7, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: /,APPROVED NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: /, -IES () NO CITY ATTORNEY REVIEW REQUIRED: kj`yES /) NO APPROVAL BY CITY ATTORNEY: LIAPPROVED NOT APPROVED PLACED ON AGENDA FOR: 09/0-7/2014 REMARKS: © V Yaut PHONE: 678.242.25001 FAX: 678.242.2499 Green + • a ' info�cllyofmllfonga.uslwww.cMyotmlBonga.ua wao r COIIIMUIII o�, 13000 Deerfield Parkway, Suite 1071 Milton GA 30004 To: Honorable Mayor and City Council Members From: David Frizzell, IT Manager Date: Submitted on August 29, 2016 for the September 7, 2016 Regular Council Meeting Agenda Item: Approval of a Unified Agreement between the City of Milton and AT&T for Internet Services ____________________________________________________________________________ Department Recommendation: The IT Manager recommends approval of this Unified Agreement. Executive Summary: This Unified Agreement (also referred to as a Master Services Agreement) defines the legal terms and conditions that apply to all internet services provided to the City by AT&T. The City already has an existing Unified Agreement with AT&T, which will be replaced by this updated version. Funding and Fiscal Impact: There will be no cost associated with the Unified Agreement. Alternatives: Without an updated Unified Agreement, the City will not be able to enter any new contracts with AT&T. Legal Review: Jeff Strickland – Jarrard & Davis (8/29/2016) Concurrent Review: Steven Krokoff, City Manager Attachment(s): City of Milton UA iii 08-29-16 final.docx ua_ver_iii.doc UA VER III 11/16/2012 AT&T and Customer Confidential Information Page 1 of 9 jm67933 082916 SR 1-4TYNGSF NRLR AT&T MA Reference No. MASTER AGREEMENT Customer AT&T City of Milton Street Address: 13000 Deerfield Parkway, Suite 107 City: Milton State/Province: GA Zip Code: 30004 Country: US AT&T Corp. Customer Contact (for notices) AT&T Contact (for notices) Name: Joe Lockwood Title: Mayor Street Address: 13000 Deerfield Parkway, Suite 107 City: Milton State/Province: GA Zip Code: 30004 Country: US Telephone: (678) 242-2484 Fax: (678) 242-2499 Email: Joe.Lockwood@cityofmiltonga.us Street Address: 754 Peachtree St. NE - 15th Flr. City: Atlanta State/Province: GA Zip Code: 30308 Country: US With a copy to: AT&T Corp. One AT&T Way Bedminster, NJ 07921-0752 ATTN: Master Agreement Support Team Email: mast@att.com This Master Agreement (“Master Agreement”), between the customer named above (“Customer”) and the AT&T entity named above (“AT&T”), is effective when signed by both Customer and AT&T. Customer (by its authorized representative) AT&T (by its authorized representative) By: By: Name: Name: Thuy-Mai Sekhou Title: Title: Client Solutions Executive S1 Date: Date: August 30, 2016 MASTER AGREEMENT ua_ver_iii.doc UA VER III 11/16/2012 AT&T and Customer Confidential Information Page 2 of 9 jm67933 082916 SR 1-4TYNGSF NRLR 1. INTRODUCTION 1.1 Overview of Documents. This Master Agreement and the following additional documents (collectively, the “Agreement”) shall apply to all products and services AT&T provides Customer pursuant to this Agreement (“Services”) and shall continue in effect so long as Services are provided under this Agreement: (a) Pricing Schedules. A “Pricing Schedule” means a pricing schedule (including related attachments) or other document that is attached to or is later executed by the parties and references this Master Agreement. A Pricing Schedule includes the Services, the pricing (including discounts and commitments, if applicable) and the pricing schedule term (“Pricing Schedule Term”). (b) Tariffs and Guidebooks. “Tariffs” are documents containing the descriptions, pricing and other terms and conditions for a Service that AT&T or its Affiliates file with regulatory authorities. “Guidebooks” are documents (designated as Guidebooks or Price Lists) containing the descriptions, pricing and other terms and conditions for a Service that were but no longer are filed with regulatory authorities. Tariffs and Guidebooks can be found at att.com/servicepublications or other locations AT&T may designate. (c) Acceptable Use Policy. AT&T’s Acceptable Use Policy (“AUP”) applies to (i) Services provided over or accessing the Internet and (ii) wireless (i.e., cellular) data and messaging Services. The AUP can be found at att.com/aup or other locations AT&T may designate. (d) Service Guides. The descriptions, pricing and other terms and conditions for a Service not covered by a Tariff or Guidebook may be contained in a Service Guide, which can be found at att.com/servicepublications or other locations AT&T may designate. 1.2 Priority of Documents. The order of priority of the documents that form this Agreement is: the applicable Pricing Schedule or Order; this Master Agreement; the AUP; and Tariffs, Guidebooks and Service Guides; provided that Tariffs will be first in priority in any jurisdiction where applicable law or regulation does not permit contract terms to take precedence over inconsistent Tariff terms. 1.3 Revisions to Documents. Subject to Section 8.2(b) (Materially Adverse Impact), AT&T may revise Service Publications at any time. 1.4 Execution by Affiliates. An AT&T Affiliate or Customer Affiliate may sign a Pricing Schedule in its own name , and such Affiliate contract will be a separate but associated contract incorporating the terms of this Agreement. Customer and AT&T will cause their respective Affiliates to comply with any such separate and associated contract. 2. AT&T DELIVERABLES 2.1 Services. AT&T will either provide or arrange to have an AT&T Affiliate provide Services to Customer and its Users, subject to the availability and operational limitations of systems, facilities and equipment. Where required, an AT&T Affiliate authorized by the appropriate regulatory authority will be the service provider. If an applicable Service Publication expressly permits placement of an order for a Service under this Master Agreement without the execution of a Pricing Schedule, Customer may place such an order using AT&T’s standard ordering processes (an “Order”), and upon acceptance by AT&T, the Order shall otherwise be deemed a Pricing Schedule under this Master Agreement for the Service ordered. 2.2 AT&T Equipment. Services may be provided using equipment owned by AT&T that is located at the Site (“AT&T Equipment”), but title to the AT&T Equipment will remain with AT&T. Customer must provide adequate space and electric power for the AT&T Equipment and keep the AT&T Equipment physically secure and free from liens and encumbrances. Customer will bear the risk of loss or damage to the AT&T Equipment (other than ordinary wear and tear), except to the extent caused by AT&T or its agents. 2.3 Purchased Equipment. Except as specified in a Service Publication, title to and risk of loss of Purchased Equipment shall pass to Customer on delivery to the transport carrier for shipment to Customer’s designated location. 2.4 License and Other Terms. Software, Purchased Equipment and Third-Party Services may be provided subject to the terms of a separate license or other agreement between Customer and either the licensor, the third-party service provider or the manufacturer. Customer’s execution of the Pricing Schedule for or placement of an Order for Soft ware, Purchased Equipment or Third-Party Services is Customer’s agreement to comply with such separate agreement. Unless a Service Publication specifies otherwise, AT&T’s sole responsibility with respect to Third-Party Services is to place Customer’s orders for Third-Party Services, except that AT&T may invoice and collect payment from Customer for the Third-Party Services. 3. CUSTOMER’S COOPERATION 3.1 Access Right. Customer will in a timely manner allow AT&T access as reasonably required for the Services to property and equipment that Customer controls and will obtain at Customer’s expense timely access for AT&T as reasonably required for the Services to property controlled by third parties such as Customer’s landlord. AT&T will coordinate with and, except in an emergency, obtain Customer’s consent to enter upon Customer’s property and premises, which consent shall not be unreasonably withheld. Access rights mean the right to construct, install, repair, maintain, replace and remove access lines and network facilities and the right to use ancillary equipment space within a building for Customer’s connection to AT&T’s network. Customer must provide AT&T timely information and access to Customer’s facilities and equipment as AT&T reasonably requires for the Services, subject to Customer’s reasonable security policies. Customer will furnish any conduit, holes, wireways, wiring, plans, equipment, space, power/utilities and other item s as AT&T reasonably requires for the Services and will obtain any necessary licenses, permits and consents (including easements and rights-of- way). Customer will have the Site ready for AT&T to perform its work according to a mutually agreed schedule. MASTER AGREEMENT ua_ver_iii.doc UA VER III 11/16/2012 AT&T and Customer Confidential Information Page 3 of 9 jm67933 082916 SR 1-4TYNGSF NRLR 3.2 Safe Working Environment. Customer will ensure that the location at which AT&T installs, maintains or provides Services is a safe working environment, free of Hazardous Materials and reasonably suitable for the Services. “Hazardous Materials” mean any substance or material capable of posing an unreasonable risk to health, safety or pro perty or whose use, transport, storage, handling, disposal or release is regulated by any law related to pollution, to protection of air, water or soil or to health and safety. AT&T shall have no obligation to perform work at a location that is not a suitable and safe working environment or to handle, remove or dispose of Hazardous Materials. 3.3 Users. “User” means anyone who uses or accesses any Service provided to Customer. Customer will cause Users to comply with this Agreement and is responsible for Users’ use of any Service unless expressly provided to the contrary in an applicable Service Publication. 3.4 Resale of Services. Customer may not resell the Services or rebrand the Services for resale to third parties without AT&T’s prior written consent. 4. PRICING AND BILLING 4.1 Pricing and Pricing Schedule Term; Terms Applicable After End of Pricing Schedule Term. The prices listed in a Pricing Schedule are stabilized until the end of the Pricing Schedule Term and will apply in lieu of the corresponding prices set forth in the applicable Service Publication. No promotion, credit, discount or waiver set forth in a Service Publication will apply. Unless the Pricing Schedule states otherwise, at the end of the Pricing Schedule Term, Customer may continue Service (subject to any applicable notice or other requirements in a Service Publication for Customer to terminate a Service Component) under a month-to-month service arrangement at the prices, terms and conditions in effect on the last day of the Pricing Schedule Term . AT&T may change such prices, terms or conditions on 30 days’ prior notice to Customer. 4.2 Additional Charges and Taxes. Prices set forth in a Pricing Schedule are exclusive of and Customer will pay all taxes (excluding those on AT&T’s net income), surcharges, recovery fees, customs clearances, duties, levies, shipping charges and other similar charges (and any associated interest and penalties resulting from Customer’s failure to timely pay such taxes or similar charges) relating to the sale, transfer of ownership, installation, license, use or provision of the Services, except to the extent Customer provi des a valid exemption certificate prior to the delivery of Services. To the extent required by law, Customer may withhold or deduct any applicable taxes from payments due to AT&T, provided that Customer will use reasonable commercial efforts to minimize any such taxes to the extent allowed by law or treaty and will furnish AT&T with such evidence as may be required by relevant taxing authorities to establish that such tax has been paid so that AT&T may claim any applicable credit. 4.3 Billing. Unless a Service Publication specifies otherwise, Customer’s obligation to pay for a Service Component begins upon availability of the Service Component to Customer. Customer will pay AT&T without deduction, setoff or delay for any reason (except for withholding taxes as provided in Section 4.2 - Additional Charges and Taxes or in Section 4.5 - Delayed Billing; Disputed Charges). At Customer’s request, but subject to AT&T’s consent (which may not be unreasonably withheld or withdrawn), Customer’s Affiliates may be invoiced separately, and AT&T will accept payment from such Affil iates. Customer will be responsible for payment if Customer’s Affiliates do not pay charges in accordance with this Agreement. AT&T may require Customer or its Affiliates to tender a deposit if AT&T determines, in its reasonable judgment, that Customer or its Affiliates are not creditworthy, and AT&T may apply such deposit to any charges owed. 4.4 Payments. Payment is due within 30 days after the date of the invoice (unless another date is specified in an applicable Tariff or Guidebook) and must refer to the invoice number. Charges must be paid in the currency specified in the invoice. Restrictive endorsements or other statements on checks are void. Customer will reimburse AT&T for all costs associated with collecting delinquent or dishonored payments, including reasonable attorneys’ fees. AT&T may charge late payment fees at the lowest of (a) 1.5% per month (18% per annum), (b) for Services contained in a Tariff or Guidebook at the rate specified therein, or (c) the maximum rate allowed by law for overdue payments. 4.5 Delayed Billing; Disputed Charges. Customer will not be required to pay charges for Services initially invoiced more than 6 months after close of the billing period in which the charges were incurred, except for calls assisted by an automated or live operator. If Customer disputes a charge, Customer will provide notice to AT&T specifically identifying the charge and the reason it is dis puted within 6 months after the date of the invoice in which the disputed charge initially appears, or Customer waives the right to dispute the charge. The portion of charges in dispute may be withheld and will not be considered overdue until AT&T completes its investigation of th e dispute, but Customer may incur late payment fees in accordance with Section 4.4 (Payments). Following AT&T’s notice of the results of its investigation to Customer, payment of all properly due charges and properly accrued late payment fees must be made within ten (10) business days. AT&T will reverse any late payment fees that were invoiced in error. 4.6 Credit Terms. AT&T retains a lien and purchase money security interest in each item of Purchased Equipment and Vendor Software until Customer pays all sums due. AT&T is authorized to sign and file a financing statement to perfect such security interest. 4.7 MARC. Minimum Annual Revenue Commitment (“MARC”) means an annual revenue commitment set forth in a Pricing Schedule that Customer agrees to satisfy during each 12-consecutive-month period of the Pricing Schedule Term. If Customer fails to satisfy the MARC for any such 12-month period, Customer will pay a shortfall charge in an amount equal to the difference between the MARC and the total of the applicable MARC-Eligible Charges incurred during such 12-month period, and AT&T may withhold contractual credits until Customer pays the shortfall charge. MASTER AGREEMENT ua_ver_iii.doc UA VER III 11/16/2012 AT&T and Customer Confidential Information Page 4 of 9 jm67933 082916 SR 1-4TYNGSF NRLR 4.8 Adjustments to MARC. (a) In the event of a business downturn beyond Customer’s control, or a corporate divestiture, merger, acquisition or significant restructuring or reorganization of Customer’s business, or network optimization using other Services, or a reduction of AT&T’s prices, or a force majeure event, any of which significantly impairs Customer’s ability to meet a MARC, AT&T will offer to adjust the affected MARC to reflect Customer’s reduced usage of Services (with a corresponding adjustment to the prices, credits or discounts available at the reduced MARC level). If the parties reach agreement on a revised MARC, AT&T and Customer will amend the affected Pricing Schedule prospectively. This Section 4.8 will not apply to a change resulting from Customer’s decision to use service providers other than AT&T. Customer will provide AT&T notice of the conditions Customer believes will require the application of this provision. This provision does not constitute a waiver of any charges, including monthly recurring charges and shortfall charges, Customer incurs prior to amendment of the affected Pricing Schedule. (b) If Customer, through merger, consolidation, acquisition or otherwise, acquires a new business or operation, Customer and AT&T may agree in writing to include the new business or operation under this Agreement. Such agreement will specify the impact, if any, of such addition on Customer’s MARC or other volume or growth discounts and on Customer’s attainment thereof. 5. CONFIDENTIAL INFORMATION 5.1 Confidential Information. Confidential Information means: (a) information the parties or their Affiliates share with each other in connection with this Agreement or in anticipation of providing Services under this Agreement (including pricing or other proposals), but only to the extent identified as Confidential Information in writing; and (b) except as may be required by app licable law or regulation, the terms of this Agreement. 5.2 Obligations. A disclosing party’s Confidential Information will, for a period of 3 years following its disclosure to the other party (except in the case of software, for which the period is indefinite): (a) not be disclosed, except to the receiving party’s employees, agents and contractors having a need-to-know (but only if such agents and contractors are not direct competitors of the other party and agree in writing to use and disclosure restrictions as restrictive as this Section 5) or to the extent authorized to be revealed by law, governmental authority or legal process (but only if such disclosure is limited to that which is so authorized and prompt notice is provid ed to the disclosing party to the extent practicable and not prohibited by law, governmental authority or legal process ); (b) be held in confidence; and (c) be used only for purposes of using the Services, evaluating proposals for new services or performing this Agreement (inclu ding in the case of AT&T to detect fraud, to check quality and to operate, maintain and enhance the network and Services). 5.3 Exceptions. The restrictions in this Section 5 will not apply to any information that: (a) is independently developed by the receiving party without use of the disclosing party’s Confidential Information; (b) is lawfully received by the receiving party free of any obligation to keep it confidential; or (c) becomes generally available to the public other than by breach of this Agreement. 5.4 Privacy. Each party is responsible for complying with the privacy laws applicable to its business. AT&T shall require its personnel, agents and contractors around the world who process Customer Personal Data to protect Customer Personal Data in accordance with the data protection laws and regulations applicable to AT&T’s business. If Customer does not want AT&T to comprehend Customer data to which it may have access in performing Services, Customer must encrypt such data so that it will be uninte lligible. Customer is responsible for obtaining consent from and giving notice to its Users, employees and agents regarding Customer’s and AT&T’s collection and use of the User, employee or agent information in connection with a Service. Customer will only make accessible or provide Customer Personal Data to AT&T when it has the legal authority to do so. Unless otherwise directed by Customer in writing, if AT&T designates a dedicated account representative as Customer’s primary contact with AT&T, Customer a uthorizes that representative to discuss and disclose Customer’s customer proprietary network information to any employee or agent of Customer without a ne ed for further authentication or authorization. 6. LIMITATIONS OF LIABILITY AND DISCLAIMERS 6.1 Limitation of Liability. (a) EITHER PARTY’S ENTIRE LIABILITY AND THE OTHER PARTY’S EXCLUSIVE REMEDY FOR DAMAGES ON ACCOUNT OF ANY CLAIM ARISING OUT OF AND NOT DISCLAIMED UNDER THIS AGREEMENT SHALL BE: (i) FOR BODILY INJURY, DEATH OR DAMAGE TO REAL PROPERTY OR TO TANGIBLE PERSONAL PROPERTY PROXIMATELY CAUSED BY A PARTY’S NEGLIGENCE, PROVEN DIRECT DAMAGES; (ii) FOR BREACH OF SECTION 5 (Confidential Information), SECTION 10.1 (Publicity) OR SECTION 10.2 (Trademarks ), PROVEN DIRECT DAMAGES; (iii) FOR ANY THIRD-PARTY CLAIMS, THE REMEDIES AVAILABLE UNDER SECTION 7 (Third Party Claims); (iv) FOR CLAIMS ARISING FROM THE OTHER PARTY’S GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, PROVEN DAMAGES; OR (v) FOR CLAIMS OTHER THAN THOSE SET FORTH IN SECTION 6.1(a)(i)-(iv), PROVEN DIRECT DAMAGES NOT TO EXCEED, ON A PER CLAIM OR AGGREGATE BASIS DURING ANY TWELVE (12) MONTH PERIOD, AN AMOUNT EQUAL TO THE TOTAL NET CHARGES INCURRED BY CUSTOMER FOR THE AFFECTED SERVICE IN THE RELEVANT COUNTRY DURING THE THREE (3) MONTHS PRECEDING THE MONTH IN WHICH THE CLAIM AROSE. MASTER AGREEMENT ua_ver_iii.doc UA VER III 11/16/2012 AT&T and Customer Confidential Information Page 5 of 9 jm67933 082916 SR 1-4TYNGSF NRLR (b) EXCEPT AS SET FORTH IN SECTION 7 (Third Party Claims) OR IN THE CASE OF A PARTY’S GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, NEITHER PARTY WILL BE LIABLE TO THE OTHER PARTY FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, PUNITIVE, RELIANCE OR SPECIAL DAMAGES, INCLUDING WITHOUT LIMITATION DAMAGES FOR LOST PROFITS, ADVANTAGE, SAVINGS OR REVENUES OR FOR INCREASED COST OF OPERATIONS. (c) THE LIMITATIONS IN THIS SECTION 6 SHALL NOT LIMIT CUSTOMER’S RESPONSIBILITY FOR THE PAYMENT OF ALL PROPERLY DUE CHARGES UNDER THIS AGREEMENT. 6.2 Disclaimer of Liability. AT&T WILL NOT BE LIABLE FOR ANY DAMAGES ARISING OUT OF OR RELATING TO: INTEROPERABILITY, ACCESS OR INTERCONNECTION OF THE SERVICES WITH APPLICATIONS, DATA, EQUIPMENT, SERVICES, CONTENT OR NETWORKS PROVIDED BY CUSTOMER OR THIRD PARTIES; SERVICE DEFECTS, SERVICE LEVELS, DELAYS OR ANY SERVICE ERROR OR INTERRUPTION, INCLUDING INTERRUPTIONS OR ERRORS IN ROUTING OR COMPLETING ANY 911 OR OTHER EMERGENCY RESPONSE CALLS OR ANY OTHER CALLS O R TRANSMISSIONS (EXCEPT FOR CREDITS EXPLICITLY SET FORTH IN THIS AGREEMENT); LOST OR ALTERED MESSAGES OR TRANSMISSIONS; OR UNAUTHORIZED ACCESS TO OR THEFT, ALTERATION, LOSS OR DESTRUCTION OF CUSTOMER’S (OR ITS AFFILIATES ’, USERS’ OR THIRD PARTIES’) APPLICATIONS, CONTENT, DATA, PROGRAMS, INFORMATION, NETWORKS OR SYSTEMS. 6.3 Purchased Equipment and Vendor Software Warranty. AT&T shall pass through to Customer any warranties for Purchased Equipment and Vendor Software available from the manufacturer or licensor. The manufacturer or licensor, and not AT&T, is responsible for any such warranty terms and commitments. ALL SOFTWARE AND PURCHASED EQUIPMENT IS OTHERWISE PROVIDED TO CUSTOMER ON AN “AS IS” BASIS. 6.4 Disclaimer of Warranties. AT&T MAKES NO REPRESENTATIONS OR WARRANTIES, EXPRESS OR IMPLIED, SPECIFICALLY DISCLAIMS ANY REPRESENTATION OR WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE OR NON-INFRINGEMENT AND SPECIFICALLY DISCLAIMS ANY WARRANTY ARISING BY USAGE OF TRADE OR BY COURSE OF DEALING. FURTHER, AT&T MAKES NO REPRESENTATION OR WARRANTY THAT TELEPHONE CALLS OR OTHER TRANSMISSIONS WILL BE ROUTED OR COMPLETED WITHOUT ERROR OR INTERRUPTION (INCLUDING CALLS TO 911 OR ANY SIMILAR EMERGENCY RESPONSE NUMBER) AND MAKES NO GUARANTEE R EGARDING NETWORK SECURITY, THE ENCRYPTION EMPLOYED BY ANY SERVICE, THE INTEGRITY OF ANY DATA THAT IS SENT, BACKED UP, STORED OR SUBJECT TO LOAD BALANCING OR THAT AT&T’S SECURITY PROCEDURES WILL PREVENT THE LOSS OR ALTERATION OF OR IMPROPER ACCESS TO CUSTOMER’S DATA AND INFORMATION. 6.5 Application and Survival. The disclaimer of warranties and limitations of liability set forth in this Agreement will apply regardless of the form of action, whether in contract, equity, tort, strict liability or otherwise , of whether damages were foreseeable and of whether a party was advised of the possibility of such damages and will apply so as to limit the liability of each party and its Affili ates and their respective employees, directors, subcontractors and suppliers. The limitations of liability and disclaimers set out in this Section 6 will survive failure of any exclusive remedies provided in this Agreement. 7. THIRD PARTY CLAIMS 7.1 AT&T’s Obligations. AT&T agrees at its expense to defend and either to settle any third-party claim against Customer, its Affiliates and its and their respective employees and directors or to pay all damages that a court finally awards against such parties for a claim alleging that a Service provided to Customer under this Agreement infringes any patent, trademark, copyright or trade secret, but not where the claimed infringement arises out of or results from: (a) Customer’s, its Affiliate’s or a User’s content; (b) modifi cations to the Service by Customer, its Affiliate or a third party, or combinations of the Service with any non-AT&T services or products by Customer or others; (c) AT&T’s adherence to Customer’s or its Affiliate’s written requirements; or (d) use of a Service in violation of this Agreement. 7.2 Customer’s Obligations. Customer agrees at its expense to defend and either to settle any third-party claim against AT&T, its Affiliates and its and their respective employees, directors, subcontractors and suppliers or to pay all damages that a court finally awards against such parties for a claim that: (a) arises out of Customer’s, its Affiliate’s or a User’s access to or use of the Services and the claim is not the responsibility of AT&T under Section 7.1; (b) alleges that a Service infringes any patent, trademark, copyright or trade secret and falls within the exceptions in Section 7.1; or (c) alleges a breach by Customer, its Affiliate or a User of a Software license agreement. 7.3 Infringing Services. Whenever AT&T is liable under Section 7.1, AT&T may at its option either procure the right for Customer to continue using, or may replace or modify, the Service so that it is non-infringing. 7.4 Notice and Cooperation. The party seeking defense or settlement of a third-party claim under this Section 7 will provide notice to the other party promptly upon learning of any claim for which defense or settlement may be sought, but failure to do so will have no effect except to the extent the other party is prejudiced by the delay. The party seeking defense or settlement will allow the other party to control the defense and settlement of the claim and will reasonably cooperate with the defense . The defending party will use counsel reasonably experienced in the subject matter at issue and will not settle a claim without the written consent of the party being defended, which consent will not be unreasonably withheld or delayed, except that no consent will be required to settle a claim where relief against the party being defended is limited to monetary damages that are paid by the defending party under this Section 7. 7.5 AT&T’s obligations under Section 7.1 shall not extend to actual or alleged infringement or misappropriation of intellectual property based on Purchased Equipment, Software, or Third-Party Services. MASTER AGREEMENT ua_ver_iii.doc UA VER III 11/16/2012 AT&T and Customer Confidential Information Page 6 of 9 jm67933 082916 SR 1-4TYNGSF NRLR 8. SUSPENSION AND TERMINATION 8.1 Termination of Agreement. This Agreement may be terminated immediately upon notice by either party if the other party becomes insolvent, ceases operations, is the subject of a bankruptcy petition, enters receivership or any state insolvency proceeding or makes an assignment for the benefit of its creditors. 8.2 Termination or Suspension. The following additional termination provisions apply: (a) Material Breach. If either party fails to perform or observe any material warranty, representation, term or condition of this Agreement, including non-payment of charges, and such failure continues unremedied for 30 days after receipt of notice, the aggrieved party may terminate (and AT&T may suspend and later terminate) the affected Service Components and, if the breach materially and adversely affects the entire Agreement, terminate (and AT&T may suspend and later terminate) the entire Agreement. (b) Materially Adverse Impact. If AT&T revises a Service Publication, the revision has a materially adverse impact on Customer and AT&T does not effect revisions that remedy such materially adverse impact within 30 days after receipt of notice from Customer, then Customer may, as Customer’s sole remedy, elect to terminate the affected Service Components on 30 days’ notice to AT&T, given not later than 90 days after Customer first learns of the revision to the Service Publication. “Materially adverse impacts” do not include changes to non-stabilized pricing, changes required by governmental authority, or assessment of or changes to additional charges such as surcharges or taxes. (c) Internet Services. If Customer fails to rectify a violation of the AUP within 5 days after receiving notice from AT&T, AT&T may suspend the affected Service Components. AT&T reserves the right, however, to suspend or terminate immediately when: (i) AT&T’s suspension or termination is in response to multiple or repeated AUP violations or complaints; (ii) AT&T is acting in response to a court order or governmental notice that certain conduct must be stopped; or (iii) AT&T reasonably determines that (a) it may be exposed to sanctions, liability, prosecution or other adverse consequences under applicable law if AT&T were to allow the violation to continue; (b) such violation may harm or interfere with the integrity, normal operations or security of AT&T’s network or networks with which AT&T is interconnected or may interfere with another customer’s use of AT&T services or the Internet; or (c) such violation otherwise presents an imminent risk of harm to AT&T, AT&T’s customers or its or their respective employees. (d) Fraud or Abuse. AT&T may terminate or suspend an affected Service or Service Component and, if the activity materially and adversely affects the entire Agreement, terminate or suspend the entire Agreement, immediately by providing Customer with as much advance notice as is reasonably practicable under the circumstances if Customer , in the course of breaching the Agreement: (i) commits a fraud upon AT&T; (ii) uses the Service to commit a fraud upon another party; (iii) unlawfully uses the Service; (iv) abuses or misuses AT&T’s network or Service; or (v) interferes with another customer’s use of AT&T’s network or services. (e) Infringing Services. If the options described in Section 7.3 (Infringing Services) are not reasonably available, AT&T may at its option terminate the affected Services or Service Components without liability other than as stated in Section 7.1 (AT&T’s Obligations). (f) Hazardous Materials. If AT&T encounters any Hazardous Materials at the Site, AT&T may terminate the affected Services or Service Components or may suspend performance until Customer removes and remediates the Hazardous Materials at Customer’s expense in accordance with applicable law. 8.3 Effect of Termination. (a) Termination or suspension by either party of a Service or Service Component does not waive any other rights or remedies a party may have under this Agreement and will not affect the rights and obligations of the parties regarding any other Service or Service Component. (b) If a Service or Service Component is terminated, Customer will pay all amounts incurred prior to the effective date of termination. 8.4 Termination Charges. (a) If Customer terminates this Agreement or an affected Service or Service Component for cause in accordance with the Agreement or if AT&T terminates a Service or Service Component other than for cause, Customer will not be liable for the termination charges set forth in this Section 8.4. (b) If Customer or AT&T terminates a Service or Service Component prior to Cutover other than as set forth in Section 8.4(a), Customer (i) will pay any pre-Cutover termination or cancellation charges set out in a Pricing Schedule or Service Publication, or (ii) in the absence of such specified charges, will reimburse AT&T for time and materials incurred prior to the effective date of termination, plus any third party charges resulting from the termination. (c) If Customer or AT&T terminates a Service or Service Component after Cutover other than as set forth in Section 8.4(a), Customer will pay applicable termination charges as follows: (i) 50% (unless a different amount is specified in the Pricing Schedule) of any unpaid recurring charges for the terminated Service or Service Component attributable to the unexpired portion of an applicable Minimum Payment Period; (ii) if termination occurs before the end of an applicable Minimum Retention Period , any associated credits or waived or unpaid non-recurring charges; and (iii) any charges incurred by AT&T from a third party (i.e., MASTER AGREEMENT ua_ver_iii.doc UA VER III 11/16/2012 AT&T and Customer Confidential Information Page 7 of 9 jm67933 082916 SR 1-4TYNGSF NRLR not an AT&T Affiliate) due to the termination. The charges set forth in Sections 8.4(c)(i) and (ii) will not apply if a terminated Service Component is replaced with an upgraded Service Component at the same Site, but only if the Minimum Payment Period or Minimum Retention Period, as applicable, (the “Minimum Period”) and associated charge for the replacement Service Component are equal to or greater than the corresponding Minimum Period and associated charge for the terminated Service Component, respectively, and if the upgrade is not restricted in the applicable Service Publication. (d) In addition, if Customer terminates a Pricing Schedule that has a MARC, Customer will pay an amount equal to 50% of the unsatisfied MARC for the balance of the Pricing Schedule Term. 9. IMPORT/EXPORT CONTROL Neither party will use, distribute, transfer or transmit any equipment, services, software or technical information provided under this Agreement (even if incorporated into other products) except in compliance with all applicable import and export laws, conventions and regulations. 10. MISCELLANEOUS PROVISIONS 10.1 Publicity. Neither party may issue any public statements or announcements relating to the terms of this Agreement or to the provision of Services without the prior written consent of the other party. 10.2 Trademarks. Each party agrees not to display or use, in advertising or ot herwise, any of the other party’s trade names, logos, trademarks, service marks or other indicia of origin without the other party’s prior written consent, which consent may be re voked at any time by notice. 10.3 Independent Contractor. Each party is an independent contractor. Neither party controls the other, and neither party nor its Affiliates, employees, agents or contractors are Affiliates, employees, agents or contractors of the other party. 10.4 Force Majeure. Except for payment of amounts due, neither party will be liable for any delay, failure in performance, loss or damage due to fire, explosion, cable cuts, power blackout, earthquake, flood, strike, embargo, labor disputes, acts of civil or military authority, war, terrorism, acts of God, acts of a public enemy, acts or omissions of carriers or suppliers, acts of regulatory or governmental agencies or other causes beyond such party’s reasonable control. 10.5 Amendments and Waivers. Any supplement to or modification or waiver of any provision of this Agreement must be in writing and signed by authorized representatives of both parties. A waiver by either party of any breach of this Agreement will not operate as a waiver of any other breach of this Agreement. 10.6 Assignment and Subcontracting. (a) Customer may, without AT&T’s consent but upon notice to AT&T, assign in whole or relevant part its rights and obligations und er this Agreement to a Customer Affiliate. AT&T may, without Customer’s consent, assign in whole or relevant part its rights and obligations under this Agreement to an AT&T Affiliate. In no other case may this Agreement be assigned by either party without the prior written consent of the other party (which consent will not be unreasonably withheld or delayed). In the case of any assignment, the assigning party shall remain financially responsible for the performance of the assigned obligations. (b) AT&T may subcontract to an Affiliate or a third party work to be performed under this Agreement but will remain financially responsible for the performance of such obligations. (c) In countries where AT&T does not have an Affiliate to provide a Service, AT&T may assign its rights and obligations related to such Service to a local service provider, but AT&T will remain responsible to Customer for such obligations. In certain countries, Customer may be required to contract directly with the local service provider. 10.7 Severability. If any portion of this Agreement is found to be invalid or unenforceable or if, notwithstanding Section 10.1 1 (Governing Law), applicable law mandates a different interpretation or result, the remaining provisions will remain in effect an d the parties will negotiate in good faith to substitute for such invalid, illegal or unenforceable provision a mutually acceptable provision consistent with the original intention of the parties. 10.8 Injunctive Relief. Nothing in this Agreement is intended to or should be construed to prohibit a party from seeking preliminary or permanent injunctive relief in appropriate circumstances from a court of competent jurisdiction. 10.9 Legal Action. Any legal action arising in connection with this Agreement must be filed within two (2) years after the cause of action accrues, or it will be deemed time-barred and waived. The parties waive any statute of limitations to the contrary. 10.10 Notices. Any required notices under this Agreement shall be in writing and shall be deemed validly delivered if made by hand (in which case delivery will be deemed to have been effected immediately), or by overnight mail (in which case delivery will be deemed to have been effected one (1) business day after the date of mailing), or by first class pre-paid post (in which case delivery will be deemed to have been effected five (5) days after the date of posting), or by facsimile or electronic transmission (in which case delivery will be deemed to have been effected on the day the transmission was sent). Any such notice shall be sent to the office of the recipient set forth on the cover page of this Agreement or to such other office or recipient as designated in writing from time to time. 10.11 Governing Law. This Agreement will be governed by the law of the State of Georgia, without regard to its conflict of law principles, unless a regulatory agency with jurisdiction over the applicable Service applies a different law. The United Nations Convention on Contracts for International Sale of Goods will not apply. MASTER AGREEMENT ua_ver_iii.doc UA VER III 11/16/2012 AT&T and Customer Confidential Information Page 8 of 9 jm67933 082916 SR 1-4TYNGSF NRLR 10.12 Compliance with Laws. Each party will comply with all applicable laws and regulations and with all applicable orders issued by courts or other governmental bodies of competent jurisdiction. 10.13 No Third Party Beneficiaries. This Agreement is for the benefit of Customer and AT&T and does not provide any third party (including Users) the right to enforce it or to bring an action for any remedy, claim, liability, reimbursement or cause of action or any other right or privilege. 10.14 Survival. The respective obligations of Customer and AT&T that by their nature would continue beyond the termination or expiration of this Agreement, including the obligations set forth in Section 5 (Confidential Information), Section 6 (Limitat ions of Liability and Disclaimers) and Section 7 (Third Party Claims), will survive such termination or expiration. 10.15 Agreement Language. The language of this Agreement is English. If there is a conflict between this Agreement and any translation, the English version will take precedence. 10.16 Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to its subject matter. Except as provided in Section 2.4 (License and Other Terms), this Agreement supersedes all other agreements, proposals, representations, statements and understandings, whether written or oral, concerning the Services or the rights and obligations relating to the Services, and the parties disclaim any reliance thereon. This Agreement will not be modified or supplemented by any written or oral statements, proposals, representations, advertisements, service descriptions or purchase order forms not expressly set forth in this Agreement. 11. E-Verify 11.1. Employment of Unauthorized Aliens Prohibited; E-Verify Affidavits Required. (a) Compliance with the requirements of O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02 are conditions of this Agreement. (b) AT&T agrees that the employee-number category designated below is applicable to AT&T: ____ 500 or more employees. ____ 100 or more employees. ____ Fewer than 100 employees. (c) If AT&T employs or contracts with any subcontractor(s) in connection with this Agreement, AT&T will secure from the subcontractor(s) such subcontractor(s’) indication of the employee-number category applicable to the subcontractor. (d) AT&T’s compliance with the requirements of O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02 shall be attested by the execution of a Contractor Affidavit and Agreement (a form of which is attached hereto marked Exhibit 1), which document will be attached to, and become a part of, this Agreement. (e) If AT&T employs or contracts with any subcontractor(s) in connection with this Agreement, AT&T will secure from such subcontractor(s) attestation of the subcontractor’s compliance with O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02 by the subcontractor’s execution of a Subcontractor Affidavit (a form of which is attached hereto marked Exhibit 2), and maintain records of such attestation for inspection by the City at any time. Such Subcontractor Affidavit shall become a part of the AT&T/subcontractor agreement. 11.2. Nondiscrimination. In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all ot her provisions of Federal law, AT&T agrees that, during performance of this Agreement, AT&T, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, AT&T agrees to comply with all applicable implementing regulations and shall include the provisions of this Section in every subcontract for services contemplated under this Agreement. 12. DEFINITIONS “Affiliate” of a party means any entity that controls, is controlled by or is under common control with such party. “API” means an application program interface used to make a resources request from a remote implementer program. An API may include coding, specifications for routines, data structures, object classes, and protocols used to communicate between programs. “AT&T Software” means software, including APIs, and all associated written and electronic documentation and data owned by AT&T and licensed by AT&T to Customer. AT&T Software does not include software that is not furnished to Customer. MASTER AGREEMENT ua_ver_iii.doc UA VER III 11/16/2012 AT&T and Customer Confidential Information Page 9 of 9 jm67933 082916 SR 1-4TYNGSF NRLR “Customer Personal Data” means information that identifies an individual, that Customer directly or indirectly makes accessible to AT&T and that AT&T collects, holds or uses in the course of providing the Services. “Cutover” means the date Customer’s obligation to pay for Services begins. “Effective Date” of a Pricing Schedule means the date on which the last party signs the Pricing Schedule unless a later date is required by regulation or law. “MARC-Eligible Charges” means the recurring and usage charges (including amounts calculated from unpaid charges that are owed under Section 8.4(c)(i)), after deducting applicable discounts and credits (other than outage or SLA credits), that AT&T charges Customer for the Services identified in the applicable Pricing Schedule as MARC-contributing. The following are not MARC-Eligible Charges: (a) charges for or in connection with Customer’s purchase of equipment; (b) taxes; and (c) charges imposed in connection with governmentally imposed costs or fees (such as USF, PICC, payphone service provider compensation, E911 and deaf relay charges). “Minimum Payment Period” means the Minimum Payment Period identified for a Service Component in a Pricing Schedule or Service Publication during which Customer is required to pay recurring charges for the Service Component. “Minimum Retention Period” means the Minimum Retention Period identified for a Service Component in a Pricing Schedule or Service Publication during which Customer is required to maintain service to avoid the payment (or repayment) of certain credits, waived charges or amortized charges. “Purchased Equipment” means equipment or other tangible products Customer purchases under this Agreement, including any replacements of Purchased Equipment provided to Customer. Purchased Equipment also includes any internal code required to operate such Equipment. Purchased Equipment does not include Software but does include any physical media provided to Customer on which Software is stored. “Service Component” means an individual component of a Service provided under this Agreement. “Service Publications” means Tariffs, Guidebooks, Service Guides and the AUP. “Site” means a physical location, including Customer’s collocation space on AT&T’s or its Affiliate’s or subcontractor’s property, where AT&T installs or provides a Service. “Software” means AT&T Software and Vendor Software. “Third-Party Service” means a service provided directly to Customer by a third party under a separate agreement between Customer and the third party. “Vendor Software” means software, including APIs, and all associated written and electronic documentation and data AT&T furnishes to Customer, other than AT&T Software. M HOi ME Of'THE BEST QUALITY OF LIFE IN GEORGIA' M I tTON*k ESTABLISHED237 CITY COUNCIL AGENDA ITEM TO: City Council DATE: August 29, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Approval of a Construction Services Agreement between the City of Milton and Superior Arbor Management, Inc. for Tree Removal at Providence Park. MEETING DATE: Wednesday, September 7, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (,K PPROVED NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (wvYES NO CITY ATTORNEY REVIEW REQUIRED: (eES / NO APPROVAL BY CITY ATTORNEY. („J4 PPROVED (/ NOT APPROVED PLACED ON AGENDA FOR: 01/07/2d(i REMARKS: In y Your PHONE: 678.242.2500 1 FAX: 678.242.2499 Gren e—'v + inlo@cItyolmiltongams I w .cityolmiltonga.os wr COp nity �",''�u 13000 Deerfield Parkway, Suite 107 1 Milton GA 30)04 a To: Honorable Mayor and City Council Members From: Matthew Fallstrom, Capital Projects Manager Date: Submitted on August 18th, 2016 for the September 7th 2016 Regular City Council Meeting Agenda Item: Approval of a Construction Services Agreement between the City of Milton and Superior Arbor Management, Inc. for Tree Removal at Providence Park. ______________________________________________________________________________ Department Recommendation: Approval. Executive Summary: It was determined by Mark Law, the City Arborist, and Jim Creege, the Parks and Recreation Director, that potentially hazardous trees along the trail at Providence Park needed to be removed. In accordance with the City procurement procedures the City solicited bids from qualified tree contractors. Superior Arbor Management Inc. was the lowest, qualified bidder. Staff is recommending approval of the Construction Services Agreement with Superior Arbor Management Inc. In the amount of $6,150.00. Bid Summary: Firm Bid Superior Arbor Management $ 6,150.00 Atlanta Classic Tree Services $ 6,945.00 Freeman Tree Care $ 7,632.00 Funding and Fiscal Impact: Funding for this project is available in the Parks Dept. Grounds Repair and Maintenance budget. Alternatives: There are no alternatives to this project. Legal Review: Sam VanVolkenburgh – Jarrard & Davis (8/3/2016) Concurrent Review: Steve Krokoff, City Manager Page 2 of 2 Attachment(s): Construction Services Agreement HOMF OF' M I L 0 @STAB! ISI I[D 2W CONSTRUCTION SERVICES AGREEMENT PROVIDENCE PARK TREE REMOVAL This Construction Services Agreement (the "Agreement") is made and entered into this _ day of , 201_ (the "Effective Date"), by and between the CITY OF MILTON, GEORGIA, a municipal corporation of the State of Georgia, acting by and through its governing authority, the Mayor and Milton City Council, located at 13000 Deerfield Parkway Milton, Georgia 30004 (hereinafter referred to as the "City"), and Superior Arbor Management Inc. a Georgia Corporation, having its principal place of business at PO BOX 69, DAWSONVILLE, GA, 30534 (hereinafter referred to as the "Contractor"), collectively referred to herein as the "Parties". WITNESSETH THAT: WHEREAS, the City desires to retain a contractor to perform services for the construction of a Project (defined below); and WHEREAS, Contractor has represented that it is qualified by training and experience to perform the Work (defined below) and desires to perform the Work under the terms and conditions provided in the Contract Documents (defined below). NOW THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties hereto do mutually agree as follows: Section 1. Contract Documents: This Agreement along with the following documents, attached hereto (except as expressly noted otherwise below) and incorporated herein by reference, constitute the Contract Documents: A. Scope of Work, attached hereto as "Exhibit A"; B. Insurance Certificate, attached hereto as "Exhibit B"; C. Contractor Affidavit, attached hereto as "Exhibit C"; D. Subcontractor Affidavit, attached hereto as "Exhibit D"; and E. City of Milton Code of Ethics (codified in the official Code of the City of Milton). In the event of any discrepancy among the terms of the various Contract Documents, the provision most beneficial to the City, as determined by the City in its sole discretion, shall govern. Section 2. The Work: A general description of the Project is as follows: To provide tree cutting, chipping, and removal services at Providence Park; (collectively, the "Project"). The Work to be completed under this Agreement (the "Work") includes, but shall not be limited to, the work described in the Scope of Work provided in "Exhibit A", attached hereto and incorporated herein by reference. The Work includes all material, labor, insurance, tools, equipment, machinery, water, heat, utilities, transportation, facilities, services and any other miscellaneous items and work reasonably inferable from the Contract Documents. The term "reasonably inferable" takes into consideration the understanding of the Parties that some details necessary for proper execution and completion of the Work may not be shown on the drawings or included in the specifications or Scope of Work, but they are a requirement of the Work if they are a usual and customary component of the Work or are otherwise necessary for proper and complete installation and operation of the Work. Contractor shall complete the Work in strict accordance with the Contract Documents. Section 3. Contract Term, Termination: Contractor understands that time is of the essence of this Agreement and warrants and represents that it will perform the Work in a prompt and timely manner, which shall not impose delays on the progress of the Work. Contractor shall commence Work pursuant to this Agreement on or before the start date to be specified on a written "Notice to Proceed" issued by the City and shall fully complete the Work within 10 business days of the start date specified in the "Notice to Proceed". The City may terminate this Agreement for convenience at Construction Services Agreement I Version 1.0 any time upon providing written notice thereof to Contractor. Provided that no damages are due to the City for Contractor's breach of this Agreement, the City shall pay Contractor for Work performed to date in accordance with Section 5 herein. Section 4. Work Changes: Any changes to the Work requiring an increase in the Contract Price (defined below) shall require a written change order executed by the City in accordance with its purchasing regulations. Section 5. Compensation and Method of Payment: The total amount paid under this Agreement as compensation for Work performed and reimbursement for costs incurred shall not, in any case, exceed S 6150.00 ("Contract Price"), except as outlined in Section 4 above. The compensation for Work performed shall be based upon a Flat Fee and Contractor represents that the Contract Price is sufficient to perform all of the Work set forth in and contemplated by this Agreement. Contractor shall take no calculated risk in the performance of the Work. Specifically, Contractor agrees that in the event it cannot perform the Work within the budgetary limitations established without disregarding sound principles of Contractor's industry, Contractor will give written notice thereof immediately to the City. City agrees to pay Contractor for the Work performed and costs incurred by Contractor upon the City's certification that the Work was actually performed and costs actually incurred in accordance with this Agreement. No payments will be made for unauthorized work. Compensation for Work performed and, if applicable, reimbursement for costs incurred shall be paid to Contractor upon the City's receipt and approval of invoices setting forth in detail the Work performed and costs incurred, along with all supporting documents required by the Contract Documents or requested by the City to process the invoice. Invoices shall be submitted on a monthly basis, and such invoices shall reflect costs incurred versus costs budgeted. Each invoice shall be accompanied by an Interim Waiver and Release upon Payment (or a Waiver and Release upon Final Payment, as appropriate) procured by the Contractor from all subcontractors in accordance with O.C.G.A. § 44-14-366. Section 6. Covenants of Contractor: A. Ethics Code; Conflict of Interest. Contractor agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics or any other similar law or regulation. Contractor certifies that to the best of its knowledge no circumstances exist which will cause a conflict of interest in performing the services required by this Agreement. Contractor and the City acknowledge that it is prohibited for any person to offer, give, or agree to give any City employee or official, or for any City employee or official to solicit, demand, accept, or agree to accept from another person, a gratuity of more than nominal value or rebate or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. The Contractor and the City further acknowledge that it is prohibited for any payment, gratuity, or offer of employment to be made by or on behalf of a sub - consultant under a contract to the prime Contractor or higher tier sub -consultant, or any person associated therewith, as an inducement for the award of a subcontract or order. B. Expertise of Contractor-, City's Reliance on the Work. The Contractor acknowledges and agrees that the City does not undertake to approve or pass upon matters of expertise of the Contractor and that, therefore, the City bears no responsibility for Contractor's Work performed under this Agreement. The City will not, and need not, inquire into adequacy, fitness, suitability or correctness of Contractor's performance. The Contractor acknowledges and agrees that the acceptance or approval of any Work by the City is limited to the function of determining whether there has been compliance with what is required to be produced under this Agreement and shall not relieve Contractor of the responsibility for adequacy, fitness, suitability, and correctness of Contractor's Work under professional and industry standards. C. Contractor's Reliance on Submissions by the City. Contractor must have timely information and input from the City in order to perform the Work required under this Agreement. Contractor is entitled to rely upon information provided by the City, but Contractor shall be required to provide immediate written notice to the City if Contractor knows or reasonably should know that any information provided by the City is erroneous, inconsistent, or otherwise problematic. Construction. Services Agreement I Version 1.0 Su- ab,, A}-rk-ve- D. Contractor's Representative,• Meetings. jvitu2ncezvf tc [INSERT NAME] shall be authorized to act on Contractor's behalf with respect to the Work as Contractor's designated representative. Contractor shall meet with City's personnel or designated representatives to resolve technical or contractual problems that may occur during the term of this Agreement at no additional cost to City. E. Independent Contractor. Contractor hereby covenants and declares that it is engaged in an independent business and agrees to perform the Work as an independent contractor. The Contractor agrees to be solely responsible for its own matters relating to the time and place the Work is performed and the method used to perform such Work; the instrumentalities, tools, supplies, and/or materials necessary to complete the Work; hiring and payment of subcontractors, agents, or employees to complete the Work, including compliance with Social Security, withholding, and all other regulations governing such matters. Any provisions of this Agreement that may appear to give the City the right to exercise a measure of control over such services will be deemed to mean that Contractor shall follow the directions of the City with regard to the results of such services only. Inasmuch as the City and the Contractor are independent of each other, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed by both Parties hereto. The Contractor agrees not to represent itself as the City's agent for any purpose to any party or to allow any employee of the Contractor to do so, unless specifically authorized, in advance and in writing, to do so, and then only for the Iimited purpose stated in such authorization. The Contractor shall assume full liability for any contracts or agreements the Contractor enters into on behalf of the City without the express knowledge and prior written consent of the City. F. Responsibility of Contractor and Indemnification of City. Contractor covenants and agrees to take and assume all responsibility for the Work rendered in connection with this Agreement. Contractor shall bear all losses and damages directly or indirectly resulting to it and/or the City on account ofthe performance or character ofthe Work rendered pursuant to this Agreement. Contractor shall defend, indemnify, and hold harmless the City and the City's elected and appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers (individually an "Indemnified Party" and collectively "Indemnified Parties") from and against any and all claims, suits, actions, judgments, injuries, damages, losses, costs, expenses and liability of any kind whatsoever, including, but not limited to, attorney's fees and costs of defense ("Liabilities"), which may arise from or be the result of a willful, negligent, or tortious act or omission arising out of the Work, performance of contracted services, or operations by the Contractor, any subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor, or anyone for whose acts the Contractor or subcontractor may be liable, regardless of whether or not the negligent act or omission is caused in part by a party indemnified hereunder. This indemnity obligation does not include Liabilities caused by or resulting from the sole negligence of an Indemnified Party. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. This obligation to indemnify, defend, and hold harmless the Indemnified Party(ies) shall survive expiration or termination of this Agreement, provided that the claims are based upon or arise out of actions or omissions that occurred during the performance of this Agreement. G. Insurance. Contractor shall have and maintain in full force and effect for the duration of this Agreement, insurance of the types and amounts approved by the City, as shown on Exhibit "B", attached hereto and incorporated herein by reference. Contractor shall also ensure that any subcontractors are covered by insurance policies meeting the requirements specified herein and provide proof of such coverage. As it relates to any general liability, automobile liability or umbrella policies, and except where such requirement is specifically waived in writing by the City, Contractor shall ensure that its insurer waives all rights of subrogation against the City for losses arising from Contractor's Work and that the City and its officials, employees or agents are named as additional insureds. H. Assignment of Agreement. The Contractor covenants and agrees not to assign or transfer any interest in, nor delegate any duties of, this Agreement, without the prior express written consent of the City. I. Employment of Unauthorized Aliens Prohibited — E-Ver Affidavit. Pursuant to O.C.G.A. § 13-10-91, the City shall not enter into a contract for the physical performance of services unless: (1) the Contractor shall provide evidence on City-provided forms, attached hereto as "Exhibits "C" and "D" (affidavits to be sworn under oath under criminal penalty of false swearing pursuant to O.C.G.A. § 16-10-71), that Construction Services Agreement I Version 1.0 0 it and its subcontractors have registered with, are authorized to use and use the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91, and that they will continue to use the federal work authorization program throughout the contract period, or (2) the Contractor provides evidence that it is not required to provide an affidavit because it is an individual licensed pursuant to Title 26 or Title 43 or by the State Bar of Georgia and is in good standing. The Contractor hereby verifies that it has, prior to executing this Agreement, executed a notarized affidavit, the form of which is provided in "Exhibit C", and submitted such affidavit to City or provided the City with evidence that it is not required to provide such an affidavit because it is an individual licensed and in good standing as noted in subsection (2) above. Further, Contractor hereby agrees to comply with the requirements of the federal Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02. In the event the Contractor contracts with any subcontractor(s) in connection with the covered contract, the Contractor agrees to secure from such subcontractor(s) attestation of the subcontractor's compliance with O.C.G.A. § 13-I0-91 and Rule 300-10-1-.02 by the subcontractor's execution of the subcontractor affidavit, the form of which is attached hereto as "Exhibit D", which subcontractor affidavit shall become part of the contractor/subcontractor agreement, or evidence that the subcontractor is not required to provide such an affidavit because it is licensed and in good standing as noted in subsection (2) above. If a subcontractor affidavit is obtained, Contractor agrees to provide a completed copy to the City within five (5) business days of receipt. The Contractor and Contractor's subcontractors shall retain all documents and records of their respective verification process for a period of five (5) years following completion of the contract. Contractor agrees that the employee -number category designated below is applicable to the Contractor. [Information only required if a contractor affidavit is required pursuant to O.C.G.A. § 13-10-91.] [CHECK ONE] 500 or more employees. 100 or more employees. Fewer than 100 employees. Contractor hereby agrees that, in the event Contractor employs or contracts with any subcontractor(s) in connection with this Agreement and where the subcontractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the Contractor will secure from the subcontractor(s) such subcontractor(s') indication of the above employee -number category that is applicable to the subcontractor. The above requirements shall be in addition to the requirements of State and federal law, and shall be construed to be in conformity with those laws. J. Confidentiality. Contractor acknowledges that it may receive confidential information of the City and that it will protect the confidentiality of any such confidential information and will require any of its subcontractors, contractors, and/or staff to likewise protect such confidential information. K. Licenses. Certifications and Permits. Contractor covenants and declares that it has obtained and will maintain all diplomas, certificates, licenses, permits, or the like required of the Contractor by any and all national, state, regional, county or local boards, agencies, commissions, committees or other regulatory bodies in order to perform the Work. The Contractor shall secure and pay for the building permit and other permits and governmental fees, licenses and inspections necessary or customarily secured for proper execution and completion of the Work. L. Authority to Contract. The individual executing this Agreement on behalf of Contractor covenants and declares that it has obtained all necessary approvals of its board of directors, stockholders, general partners, limited partners, or similar authorities to simultaneously execute and bind Contractor to the terms of this Agreement, if applicable. M. Ownership of Work. All reports, designs, drawings, plans, specifications, schedules, work product, and other materials, including those in electronic form, prepared or in the process of being prepared for the Work ("Materials") shall be the property of the City, and the City shall be entitled to full access and copies of all such Materials in the form prescribed by the City. Any and all copyrightable subject matter in all Materials is hereby assigned to the City, and the Contractor agrees to execute any additional documents that may be necessary to evidence such assignment. Construction Services Agreement ! Version 1.0 0 N. Nondiscrimination. In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, the Contractor agrees that, during performance of this Agreement, Contractor, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, Contractor agrees to comply with all applicable implementing regulations and shall include the provisions of this paragraph in every subcontract for services contemplated under this Agreement. Section 7. Final Proiect Documents; Warranty: Prior to inial payment, Contractor shall deliver to City copies of any as -built drawings, operations, and maintenance manuals, and any other pertinent documents relating to the construction and operation of the Work that is not otherwise in the possession of the City. Contractor shall repair or replace all defects in materials, equipment, or workmanship appearing within one (1) year from the date of completion at no additional cost to the City. Section 8. Miscellaneous: A. Complete Agreement, Counterparts; Third Party Rights'. This Agreement, including all of the Contract Documents, constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument. This Agreement shall be exclusively for the benefit of the Parties and shall not provide any third parties with any remedy, claim, liability, reimbursement, cause of action or other right. B. Governing Law. Business License,• Proper Execution. This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia without regard to choice of law principles. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia or the U.S. District Court for the Northern District of Georgia — Atlanta Division, and Contractor submits to the jurisdiction and venue of such court. During the Term of this Agreement, Contractor shall maintain a business license with the City, unless Contractor provides evidence that no such license is required. Contractor agrees that it will perform its services in accordance with the usual and customary standards of the Contractor's profession or business and in compliance with all applicable federal, state, and local laws, regulations, codes, ordinances, or orders applicable to the Project, including, but not limited to, O.C.G.A. § 50-5-63, any applicable records retention requirements, and Georgia's Open Records Act (O.C.G.A. § 50-18-70, et seq.). C. Notices. All notices, requests, demands, writings, or correspondence, as required by this Agreement, shall be in writing and shall be deemed received, and shall be effective, when (1) personally delivered, or (2) on the third calendar day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Party at the addresses first given above or at a substitute address previously furnished to the other Party by written notice in accordance herewith. D. Waiver; Sovereign Immunity. No express or implied waiver shall affect any term or condition other than the one specified in such waiver, and that one only to the extent specifically stated. Nothing contained in this Agreement shall be construed to be a waiver of the City's sovereign immunity or any individual's qualified good faith or official immunities. F. Agreement Construction and Interpretation- Invalidity of Provisions,• Severability. Contractor represents that it has reviewed and become familiar with the Contract Documents, the nature and extent of the Work, work site(s), locality, and all local conditions, laws and regulations that in any manner may affect cost, progress, performance, or furnishing of the Work. Contractor represents that it has given the City written notice of all conflicts, errors, or discrepancies that the Contractor has discovered in the Contract Documents, and the written resolution thereof by the City is acceptable to the Contractor. The Parties hereto agree that, if an ambiguity or question of intent or interpretation arises, this Agreement is to be construed as if the Parties had drafted it jointly, as opposed to being construed against a Parry because it was responsible for drafting one or more provisions of the Agreement. In the interest of brevity, the Contract Documents may omit modifying words such as "all" and "any" and articles such as "the" and "an," but the fact that a modifier or an article is absent Construction Services Agreement f Version 1.0 from one statement and appears in another is not intended to affect the interpretation of either statement. Should any article(s) or section(s) of this Agreement, or any part thereof, later be deemed illegal, invalid or unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed, and the remainder of this Agreement shall remain in full force and effect to the extent possible as if this Agreement had been executed with the invalid portion hereof eliminated, it being the intention of the Parties that they would have executed the remaining portion of this Agreement without including any such part, parts. or portions that may for any reason be hereafter declared invalid. IN WITNESS WHEREOF, the City and the Contractor have executed this Agreement effective as of the Effective Date first above written. CITY OF MILTON, GEORGIA Signature: Joe Lockwood, Mayor [CITY SEAL] Attest: By: Its: City Clerk Approved as to form: CONTRACTOR: Superior Arbor Management Inc. Signature: Print Name: m Costley Attest Vitness: Signature:ee6� Print Name: 1 Y1Gc (' 0 S4-1 eu City Attorney Construction Services Agreement f Version 1.0 t "EXHIBIT All Providence Park Tree Removal 13440 Providence Park Road BIDS DUE July 15th, 2016 BY 3:00 PM General Description of Project Scope: Contractor to bid on the following scope. Contractor is required to visit the site prior to submitting bid to confirm and verify scope. Contractor is responsible for utility locates and coordination of all work. The general scope of work will consist of removal of trees located at Providence Park located at 13440 Providence Rd. The contractor will cut down 46 marked trees in various locations in the park. The trees are marked with colored tape with the colors providing direction for the trees once they have been dropped. The park has been divided into east and west with the dividing point being Providence Park Rd. East Side Quantities and Descriptions, GREEN -The trees will be removed from the grounds. 4 trees. YELLOW - The tree will be chipped at a location on the grounds with the chips left on at that location. 7 trees. PiNK - The tree will be left as it lies. 5 trees ORANGE - The tree is has fallen across one of the trails on the property and will need to be cut up so that it no longer is an obstacle. 2 trees. West Side Quantities and Descriptions. GREEN - The trees will be removed from the grounds, 1 free. YELLOW -The tree will be chipped at a location on the grounds with the chips left at that location. 26 trees. PINK - The tree will be left as it ties. 3 trees ORANGE - The tree is has fallen across one of the trails on fhe property and will need to be cut up so that it no longer is an obstacle. 0 frees. There will be a Pre -Bid meeting of 9:00 AM on July 100, of the park to walk through the job Contractor is responsible for utility locates, property owner coordination, erosion and sediment control, and any damages to any property. Contractor will replace in kind all damages on impacted properties. The undersigned, as bidder, declares and represents that it has examined the site of the work and informed himself/herself fully in regard to all conditions pertaining to the place where the work is to be performed, including those conditions affecting the cost of the work and the delivery, handling and storage of materials and equipment. The bidder has examined and read the Bidding Document and has satisfied himself/herself that the Bidding Document is an adequate and acceptable reflection of the work which is required to be performed and that the bidder is willing and able to perform all of the work necessary. The bidder further certifies that no additional information is required to complete the work encompassed by this bid within the cost and schedule established and agreed upon within this bidding document. The bidder proposes and agrees that if this bid is accepted to contract with the City of Milton to provide all construction labor, materials, equipment, products, transportation, and other facilities and services as necessary and/or required to execute and complete the work in full in accordance with the scope of work provided to the full satisfaction of the city. THE BASE BID IS THE AMOUNT UPON WHICH THE BIDDER WILL BE FORMALLY EVALUATED AND WHICH WILL BE USED TO DETERMINE THE LOWEST RESPONSIBLE BIDDER. The base bid may not be withdrawn or modified, except at the request of the city, for a period of sixty (60) days following receipt of the bids_ The City of Milton reserves the right to modify the scope of this project at any time. Appropriate compensation for scope changes will be based on a negotiated fee_ Note: A separate signed bid document is acceptable in lieu of the below form. Bid Am, ount f_ 57(). oo (Dollar Amount in Numbers) _ (Compcfny Name) _ (Signatur (Printed Name) There will be a Pre -Bid meeting at 9:00 AM on July 10th at the park to walk through the job. Page 2 of 8 1.0 General Conditions a) Construction activity within 1000 feet on an occupied residence will be allowed Mon. -Fri. between the hours of 7:30 AM and 7:30 PM and Sat. between 8:30 AM and 5:00 PM. Construction activity more than 1000 feet from an occupied residence will be allowed Mon.- Fri. between the hours of 7:00 AM and 10:00 PM and Sat. between the hours of 8:30 AM and 6:00 PM. b) Contractor must notify the City of Milton (678) 242-2558, fwenty-four (24) hours prior to beginning construction. c) Burial of materials is not permitted within the City of Milton. All tree debris within the work area shall be properly disposed of by the contractor. d) The contractor is responsible for any damaged property which occurs as a result of this project. The contractor shall replace any damaged property at his own expense. Insurance requirements are included in the insurance Exhibit. 2.0 Materials, Equipment and Employees a) The contractor shall, unless otherwise specified, supply and pay for ail labor, transportation, materials, tools, apparatus, lights, power, fuel, sanitary facilities and incidentals necessary for the completion of his work, and shall install, maintain and remove all equipment, other utensils or things, and be responsible for the safe, proper and lawful construction, maintenance and use of same, and shall construct in the best and most workmanlike manner, a complete job and everything incidental thereto, stated in the specifications, or reasonably implied there from, all in accordance with the contract documents. b) No changes shall be made in the Work except upon written approval and change order of the city. C) If at any time during the completion of the work covered by these contract documents, the conduct of any workman of the various crafts be adjudged a nuisance to the Owner or if any workman be considered detrimental to the work, the Contractor shall order such parties removed immediately from the site. d) The contractor shall designate a foreman/supe(ntendent who shall direct the work 3.0 Utilities a) The contractor shall be required to coordinate and manage any and all utility locates within the scope of this project. 4.0 Performance a) The contractor will adhere to all current State and Federal construction safety regulations, including OSHA regulations. The Contractor will conform to MUTCD and the State of Georgia Department of Transportation standards for traffic control. The Contractor must maintain a safe work zone for their employees, pedestrians, and vehicular transportation. All work shall be inspected and approved by the City of Milton Department of Public Works (MDPW). 5.0 Safety Requirements a) The Contractor shall be responsible for the entire site and the construction of the same and provide required by the Owner or Designer. He shall be responsible for any damage to the Owner's all the necessary protections as required by laws or ordinances governing such conditions property and as or that of others on the job, by himself, his personnel or his subcontractors, and shall make good Page 3 of 8 such damages. He shall be responsible for and pay for any claims against the Owner arising from such damages. b) The Contractor shall provide all necessary safety measures for the protection of all persons on the work. Contractor shall clearly mark or post signs warning of hazards existing, and shall barricade excavations and similar hazards. He shall protect against damage or injury resulting from falling materials and he shall maintain all protective devices and signs throughout the progress of the work. 6.0 Codes, Permits and Inspections a) The Contractor shall obtain the required permits, if required, give all notices, and comply with all laws, ordinances, codes, rules and regulations bearing on the conduct of the work under this contract. If the Contractor observes that the drawings and specifications are at variance therewith, he shall promptly notify the Designer in writing. If the Contractor performs any work knowing it to be contrary to such laws, ordinances, codes, rules and regulations, and without such notice to the Owner, he shall bear all cost arising there from. 7.0 Clean Up a) The Contractor shall keep the sites and surrounding area reasonably free from rubbish at all times and shall remove debris from the site from time to time or when directed to do so by the Owner. Before final inspection and acceptance of the project, the Contractor shall thoroughly clean the sites, and completely prepare the project and site for use by the Owner. 8.0 Schedule a) Project shall start within 1 week of date of award and be completed in satisfactory manner, as deemed by MDPW, within 2 weeks from date of award, with final inspection scheduled within 3 weeks from the date of award. Page 4 of 8 Insurance Exhibit (1) Requirements: The Contractor shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work by the Contractor, its agents, representatives, employees or subcontractors. All policies shall be subject to approval by the City Attorney to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. (2) Minimum Limits of Insurance: Contractor shall maintain the following insurance policies with coverage and limits no less than: (a) Commercial General Liability: $1,000,000 (one million dollars) combined single limit per occurrence and $2,000,000 (two million dollars) aggregate comprehensive/extended/enhanced Commercial General Liability policy with coverage including bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom, damage for premises/operations, products/completed operations, independent consultants and contractual liability (specifically covering the indemnity), broad -form property damage, and underground, explosion and collapse hazard. This coverage may be achieved by using an excess or umbrella policy. The policy or policies must be on "an occurrence" basis ("claims made" coverage is not acceptable). (b) Commercial Automobile Liability (owned, non -owned, hired): $1,000,000 (one million dollars) combined single limit per occurrence for comprehensive Commercial Automobile Liability coverage including bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (c) Demolition Contractor's Liability Insurance: $1,000,000 (one million dollars) limit for claims arising out of demolition and caused by the Contractor's errors, omissions, or negligent acts.(d) Workers' Compensation and Employers Liability: Workers' Compensation limits as required by the State of Georgia and Employers Liability limits of $1,000,000 (one million dollars) per occurrence or disease. (e) Commercial Umbrella Liability Coverage: $2,000,000 (two million dollars) per occurrence shall be provided and will apply over all liability policies, without exception, including but not limited to Commercial General Liability, Commercial Automobile Liability, Employers' Liability, and Demolition Contractor's Liability. (3) Deductibles and Self -Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by the City in writing so that the City may ensure the financial solvency of the Contractor; self- insured retentions should be included on the certificate of insurance. Page 5 of 8 (4) Other Insurance Provisions: The policy shall contain, or be endorsed to contain, the following provisions: (a) General Liability, Automobile Liability, Demolition Contractor's Liability and Umbrella Liability Coverage: (i) Additional Insured Requirement. The City and its elected and appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents and volunteers (individually "Insured Party" and collectively "Insured Parties") shall be named as additional insureds as respects: liability arising out of activities performed by or on behalf of the Contractor, products and completed operations of the Contractor; premises owned, leased, or used by the Contractor; automobiles owned, leased, hired, or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the Insured Parties. Nothing contained in this section shall be construed to require fhe Contractor to provide liability insurance coverage to any Insured Party for claims asserted against such Insured Party for its sole negligence. (ii) Primary Insurance Requirement. The Contractor's insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self-insurance available to the Insured Parties. Any insurance or self-insurance maintained by the Insured Parties shall be in excess of the Contractor's insurance and shall not contribute with it. (iii) Reporting Requirement. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Insured Parties. (iv) Separate Coverage. Coverage shall state that the Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to limits of insurance provided. (v) Defense Cosfs/Cross Liability. Coverage shall be provided on a "pay on behalf" basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. (vi) Subrogation. The insurer shall agree to waive all rights of subrogation against the Insured Parties for losses arising from Work performed by the Contractor for the City. (vii) Endorsements. All endorsements to policies shall be executed by an authorized representative of the insurer. (b) Workers' Compensation Coverage: The insurer will agree to waive all rights of subrogation against the Insured Parties for losses arising from Work performed by the Contractor for the City. Page 6 of 8 (c) All Coverages: (i) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. (ii) Policies shall have concurrent starting and ending dates. (iii) Policies shall include an endorsement incorporating the Indemnification obligations assumed by the Contractor under the terms of this Agreement, including but not limited to Section 7(I) of this Agreement. (5) Acceptability of Insurers: The insurance to be maintained by Contractor must be issued by a company licensed or approved by the Insurance Commissioner to transact business in the State of Georgia. Such insurance shall be placed with insurers with an A.M. Best Policyholder's rating of no less than "A-" and with a financial rating of Class VII or greater. The Contractor shall be responsible for any delay resulting from the failure of its insurer to provide proof of coverage in the prescribed form. (6) Verification of Coverage: Contractor shall furnish the City with certificates of insurance and endorsements to the policies evidencing all coverage required by this Agreement along with the declarations page for each insurance policy listed on the certificate of insurance prior to submission of this Agreement to the City for execution and must be approved by the City before commencement of the Work. Without limiting the general scope of this requirement, Contractor is specifically required to provide an endorsement naming the City as an additional insured when required. The certificates of insurance and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf, unless alternate sufficient evidence of their validity and incorporation into the policy is provided. The certificates of insurance, endorsements and declarations page shall be furnished on a form utilized by Contractor's insurer in its normal course of business. The City reserves the right to require complete, certified copies of all required insurance policies at any time. The Contractor shall provide proof that any expiring coverage has been renewed or replaced at least two (2) weeks prior to the expiration of the coverage. (7) Subcontractors: Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited to naming the Insured Parties as additional insureds. (8) Claims -Made Policies: Contractor shall extend any claims -made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is later, and have an effective date which is on or prior to the date of the Contractor's initial contract date with the City. Page 7 of 8 (9) City as Additional Insured and Loss Payee: The City shall be named as an additional insured and loss payee on all policies required by this Agreement. Page 8 of 8 "EXHIBIT B" CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) I TYPE OF INSURANCE 8/17/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Risk & Insurance Consultants, Inc 5416 Glenridge Drive CONTACT NAME: Kelly Hi.11yer PHONE (404)459-5975 FAx A/C No; (404)469-5976 E-MAIL ADDRESS: sSr ill er@riskinsuranceco.com INSURERS AFFORDING COVERAGE NAIC # Atlanta GA 30342 INSURERA:SWISS REINSURANCE AMERICAN CORP 25364 INSURED INSURER B: Superior Arbor Management, Inc INSURERC: PO BOX 69 INSURER D: INSURER E: Dawsonville GA 30534 INSURER F: COVERAGES CERTIFICATE NUMBER CL1681712288 REVISION NUMBER' THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR I TYPE OF INSURANCE ADDL SUBR POLICY NUMBER MM/DDY EFF MM1DD EXP LIMITS X COMMERCIAL GENERAL LIABILITY A CLAIMS -MADE ❑X OCCUR EACH OCCURRENCE S 1,000,000 DAMAGE TO RENTED PREMISES Ea occurrence S 300,000 X CPB02431 8/22/2016 8/22/2017 MED EXP (Any one person) $ 10,000 PERSONAL &ADV INJURY $ 11000,000 GENT AGGREGATE LIMIT APPLIES PER: X POLICY ❑ PRO- ❑ )ECT LOC GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OPAGG S 2,000,000 OTHER: Errors & Omissions S AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 _jjEa accident A X ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BAB02430 8/22/2016 8/22/2017 BODILY INJURY (Per person) S BODILY INJURY (Per accident) $ NON-OWNAUTOS ED HIRED AUTOS PROPERTY DAMAGE $ Per accident Uninsured motorist combined $ 11000,000 A X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE XLB02433 8/22/2016 8/22/2017 EACH OCCURRENCE S 11000,000 AGGREGATE $ 11000,000 DED I X I RETENTIONS 10,000 $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (MandatoryinNH) If yes, describe under N/A WCB02431 8/22/2016 8/22/2017 PER OTH- STATUTE ER _ E.L. EACH ACCIDENT $ 500,000 E.L. DISEASE -EA EMPLOYE S 500,000 E.L. DISEASE - POLICY LIMIT S 500,000 DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City Of Milton, the certificate holder is an Additional Insured, with respect to General Liability, as required by written contract. City of Milton Georgia 13000 Deerfield Parkway Suite 107F Milton, GA 30004 ACORD 25 25 (2014101) INS025 onidnn �,r�rv�,cwi r rvrm SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Steve Molina/JAYNES--� -- v I "O -LU 14 AUVKU CURPURATION. All rights reserved. The ACORD name and logo are registered marks of ACORD CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) TYPE OF INSURANCEINSD 8/17/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Risk & Insurance Consultants, Inc 5416 Glenridge Drive CONTACT Kelly Hillyer PHONE (404)459-5975 FAX A1;. No): (404)459-5976 E-MAIL ADDRESS: }sillY er@riskinsuranceco.com INSURERS AFFORDING COVERAGE NAIC # Atlanta GA 30342 INSURERA:SWISS REINSURANCE AMERICAN CORP 125364 INSURED INSURER B Superior Arbor Management, Inc INSURERC: PO BOX 69 INSURER D: INSURER E : X Dawsonville GA 30534 INSURERF: COVERAGES CER IFIGAI t NUMBER:CL1bBI712290 t7Fv1clnnl nn IPIAQCD• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR I LTR TYPE OF INSURANCEINSD ADDL SUBR WVD POLICY NUMBER MM/DDY EFF MM1DD EXP LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE X❑ OCCUR EACH OCCURRENCE $ 11000,000 DAMAGE TO RENTED 300,000 PREMISES Ea occurrence $ X CPB02431 8/22/2015 8/22/2016 M ED EXP (Any one person) $ 10,000 PERSONAL &ADV INJURY S 1,000,000 GEMLAGGREGATE LIMIT APPLIES PER: X POLICYa j CT LOCPRODUCTS GENERAL AGGREGATE $ 2,000,000 - COMP/OPAGG S 2,000,000 OTHER: Errors & Omissions S AUTOMOBILE LIABILITY EOM�BIINeDiSINGLELIMIT $ 1,000,000 A X ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BAB02430 8/22/2015 8/22/2016 BODILY INJURY (Per person) S BODILY INJURY(Peraccident) $ HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE Per accident S Uninsured motorist combined $ 1,000,000 A X UMBRELLA LIAB X EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE $ 1,000,000 AGGREGATE $ 1,000,000 DED I X I RETENTIONS 10,000 S XLB02433 8/22/2015 8/22/2016 A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y l N ANY PROPRIETOR/PARTNER/EXECUTIVEE.L. OFFICER/MEMBER EXCLUDED? y❑ (Mandatory in NH) If yes, describe under N / A WCB02432 8/22/2015 8/22/2016 PER STATUTE EERH EACH ACCIDENT $ 500, 000 E.L. DISEASE - EA EMPLOYE S 500,000 E.L. DISEASE -POLICY LIMIT I S 500,000 DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Milton Georgia, the certificate holder is an Additional Insured, with respect to General Liability, as required by written contract. City of Milton Georgia 13000 Deerfield Parkway Suite 107F Milton, GA 30004 ACORD 25 (2014/01) IN S025 omni) yP11Vl,CLLH I IVIV SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Steve Molina/JAYNESt=— v '1968-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD "EXHIBIT C" CONTRACTOR AFFIDAVIT AND AGREEMENT under O.C.G.A. § 13-10-91(b)(1) STATE OF COUNTY OF /• c� .5'n-�� By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the City of Milton, Georgia, has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period, and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: 95/7 6, 711 Federal Work Authorization User Identification Number Date of Authorization Superior Arbor Management Inc. Providence Park Tree Removal City of Milton, Georgia Name of Public Employer .: <�Sp M-• ;9 46 i fid° %°•tC� 1� NOTARY', I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on .�u-i,�-g_, 201 C, in �LLWSo,w;�« (c' , /�P (state). Signa Authorized Offior Agent Printed Name anitle of Aut onzed Ycer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE Wit, DAY OF 2010. NOTARY PUBLIC My Commission Expires: W - `-- - Is v HO♦ ME OP'THE BEST QUALITY OF LIFE W GEORGIA' MILT ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE:/ fAAugust 25, 2016 FROM: Steven Krokoff, City Managerr , V� AGENDA ITEM: Proclamation Recognizing Jackson Oliver for His Community Service. MEETING DATE: Wednesday, September 7, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages it necessary) See attached memorandum APPROVAL BY CITY MANAGER: (1APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (J YES VNO CITY ATTORNEY REVIEW REQUIRED: (J YES (, NO APPROVAL BY CITY ATTORNEY: () APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: 09)0.11 wo REMARKS: © y You= PHONE: 678.242.25001 FAX: 678.242.2499E"reeri Intofcltyotmlltongams l w .cltycfinl ongc.us wr CommunityNNW „ 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 - F - Recognizing Jackson Oliver for His Community Service WHEREAS, Jackson Oliver is a 12-year-old resident of Milton and a Milton Boy Scout; and WHEREAS, Jackson heard complaints, as well as witnessed, the condition of the state-owned Providence and Birmingham roundabout areas; and WHEREAS, he took it upon himself to pick up trash, weed and mow these areas to improve their appearance; and WHEREAS, Jackson’s actions exemplify the motto, slogan, oath and code of the Boy Scouts as well as serve to remind us of the actions of a true future leader; and WHEREAS, Jackson’s initiative serves as an inspiration to the citizens of Milton as a shining example of civic pride and community service. NOW, THEREFORE, we, the Mayor and City Council of the City of Milton, hereby recognize and thank Jackson Oliver for his selfless service to the City and to its citizens. Given under our hand and seal of the City of Milton, Georgia on this 7th day of September, 2016. ________________________________ Mayor Joe Lockwood HOME OF'THE BEST QUALITY OF LIFE IN GEORGIA' MILTO ESTABLISH ED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 1, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt Amendments to the Fiscal 2016 Budget for Each Fund of the City of Milton, Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. MEETING DATE: Wednesday, September 7, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: N%APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (J YES () lb CITY ATTORNEY REVIEW REQUIRED: (J YES P1<0 APPROVAL BY CITY ATTORNEY: () APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: -7/71 A, :1i © y Your PHONE: 678.242.25001 FAX: 678.242.2499 1Gre`en wen Com I n IMo�cltyolmlltonga.us www.cltyofmlHonga.us NNW _ cEgr r,[o ePON; 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 ` - City of Milton, Georgia Fiscal Year 2016 Summary of Departmental Budget Amendments The goal of the fiscal year 2016 budget amendment is to revise departmental budgets and interfund transfers based on activity-to-date and future projections. GENERAL FUND The General Fund is the principal operating fund of the government and is used to facilitate current year operations. General Fund revenues have unrestricted use. Expenditure requests are categorized into two categories: Salary and Benefits and Maintenance and Operating. Salary and benefits line items include salaries, overtime, vacation pay, retirement and other associated payroll expenditures. The maintenance and operating category includes expenditures related to operational line items such as supplies, professional fees, training, dues and fees, travel, utilities, communications, machinery & equipment, etc. GENERAL FUND SUMMARY: Revenue Appropriation Increase 322,863 Expenditure Appropriation Increase 29,554 Net Revenue/(Expenditure) Requests:293,309 Revenue Amendments: The change in original revenue estimates for the following revenue sources is driven by an analysis of the activity-to-date. A projection was completed using available data indicating the fiscal year 2016 revenue estimates could be adjusted by the amounts indicated in the table on page 3. Some of the most significant changes are explained as follows: 1. Property taxes have been billed and are higher than anticipated due to reassessments of the property values and newly improved properties. Tax collections are projected to be $450,000 higher. 2. Motor Vehicle Tax and Title Ad Valorem Tax (TAVT) are both trending lower than anticipated and a budget reduction is recommended for $71,700 and $240,000, respectively. The motor vehicle tax is being phased out and replaced with the TAVT. Recent legislation changed the allocation of the TAVT to include MARTA, thus reducing everyone’s share of the tax collections. 3. Local option sales tax is still trending higher than projected and is anticipated to be $100,000 more than projected. 4. Land disturbance revenues are lower than anticipated and a decrease of $64,000 is being requested. Expenditure Amendments: Explanations for each of the amendments to the expenditure accounts are provided within the departmental budget spreadsheets following. 1 Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Revenues Taxes 24,178,200 301,163 24,479,363 Licenses & Permits 859,000 (68,550) 790,450 Intergovernmental Revenues - - - Charges for Services 600,000 (23,671) 576,329 Fines & Forfeitures 550,000 - 550,000 Investment Income 20,450 23,000 43,450 Contributions & Donations - 11,071 11,071 Miscellaneous Revenue 47,628 66,316 113,944 Other Financing Sources 9,973,171 13,534 9,986,705 Total Revenues 36,228,449 322,863 36,551,312 Expenditures Mayor & Council 171,375 - 171,375 City Manager 705,273 - 705,273 City Clerk 193,574 - 193,574 General Administration 43,557 - 43,557 Finance 427,877 - 427,877 Legal 230,000 85,000 315,000 Information Technology 837,203 - 837,203 Human Resources 341,602 - 341,602 Risk Management 216,328 - 216,328 General Govt Buildings 396,421 - 396,421 Communication & Engagement 309,345 - 309,345 Municipal Court 323,708 - 323,708 Police 4,202,095 (38,365) 4,163,730 Fire 5,997,260 4,680 6,001,940 Public Works 2,086,601 - 2,086,601 Parks & Recreation 1,509,405 (64,070) 1,445,335 Community Development 688,885 8,239 697,124 Economic Development 78,588 - 78,588 Debt Service - - - Other Financing Uses 22,500,005 119,070 22,619,075 Contingency 187,401 (85,000) 102,401 Total Expenditures 41,446,503 29,554 41,476,057 Total Revenues Over/(Under) Expenditures (5,218,054) 293,309 Beginning Fund Balance 9,796,924 Ending Fund Balance 4,578,870 General Fund Summary FY 2016 2 Revenues Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) TAXES Current Yr Property Taxes-Real 8,579,384 9,545,176 9,300,000 500,000 9,800,000 - 9,800,000 Current Yr Property Taxes-Utility 57,084 80,123 60,000 13,381 73,381 73,381 0 Prior Yr Property Taxes-Real 203,540 390,184 350,000 (50,000) 300,000 300,103 (103) Current Yr Prop Taxes-Personal 191,084 189,668 190,000 - 190,000 - 190,000 Motor Vehicle Tax 1,018,927 284,483 275,000 (71,700) 203,300 173,256 30,044 Title Ad Valorem Tax - 689,630 700,000 (240,000) 460,000 406,508 53,492 Alternative Ad Valorem Tax (AAVT) - 2,224 - 2,482 2,482 2,482 0 Intangible Tax 185,431 235,642 200,000 40,000 240,000 211,402 28,598 Prior Yr Prop Taxes-Personal 5,136 5,131 2,000 - 2,000 3,958 (1,958) Real Estate Transfer Tax 78,685 111,211 85,000 - 85,000 88,962 (3,962) Franchise Fees 1,937,428 1,853,416 1,900,000 - 1,900,000 1,507,786 392,214 Local Option Sales Tax 7,722,018 8,404,439 8,300,000 100,000 8,400,000 6,387,719 2,012,281 Alcohol Beverage Excise Tax 297,010 296,110 295,000 - 295,000 245,845 49,155 Business & Occupation Tax 673,614 652,114 650,000 - 650,000 648,127 1,873 Insurance Premium Tax 1,764,314 1,884,880 1,800,000 - 1,800,000 - 1,800,000 Financial Institution Tax 35,172 39,673 39,000 7,000 46,000 46,001 (1) Penalties & Interest-Real Prop 25,515 26,816 25,000 - 25,000 25,995 (995) Penalties & Interest-Pers Prop 324 387 200 - 200 187 13 Penalties & Interest-Alcoholic Bev Excise Tax - 32 - - - 584 (584) Penalties & Interest-Business Lic 16,102 7,454 7,000 - 7,000 6,628 372 Total: Taxes 22,790,894 24,698,793 24,178,200 301,163 24,479,363 10,128,924 14,350,439 LICENSES & PERMITS Alcohol Beverage Licenses 138,600 147,400 145,000 (4,550) 140,450 140,450 - Advertising Fee 1,600 2,800 1,000 - 1,000 600 400 Pouring Permit 6,255 6,990 5,500 - 5,500 5,085 415 Public Facilities Alcohol Permit - 200 1,000 - 1,000 200 800 Solicitation Permit 195 390 300 - 300 1,170 (870) Zoning & Land Use Permits 21,775 11,300 10,000 - 10,000 6,950 3,050 Land Disturbance 263,920 238,092 200,000 (64,000) 136,000 145,557 (9,557) Modification 2,100 350 600 - 600 350 250 Variance 5,200 8,450 6,500 - 6,500 4,100 2,400 Seasonal & Special Events 1,580 1,260 1,000 - 1,000 660 340 Sign Permits 8,425 6,506 4,000 - 4,000 8,693 (4,693) Film & Media Permit - - - - - 1,200 (1,200) Building Permits 460,286 476,626 480,000 - 480,000 408,510 71,490 NPDES Fees 13,301 7,872 3,000 - 3,000 4,601 (1,601) Taxi & Driver Permitting Fees 1,500 300 1,000 - 1,000 - 1,000 Penalties & Interest-Alcohol Beverage Lic 127 10 100 - 100 1,761 (1,661) Res/Comm Work Without a Permit Penalty - 2,630 - - - 1,847 (1,847) Total: Licenses & Permits 924,737 911,175 859,000 (68,550) 790,450 731,734 58,716 INTERGOVERNMENTAL REVENUES Bulletproof Vest Partnership - - - - - 2,800 (2,800) Fulton County/SSD Funds 1,711 - - - - - - Total: Intergovernmental Revenues 1,711 - - - - 2,800 (2,800) CHARGES FOR SERVICES Precious Metals Work Permit Admin Fee - - - - - - - Finance Admin Fee 69,645 70,098 65,000 - 65,000 68,914 (3,914) Court Admin Fee 237,744 151,168 190,000 - 190,000 102,840 87,160 Maps & Cert Letters 510 510 300 - 300 360 (60) Plan Review Fees 198,108 177,451 150,000 - 150,000 128,220 21,780 Open Records Fees 547 684 500 - 500 588 (88) Online Payment Convenience Fee 3,686 5,376 3,700 - 3,700 3,561 139 Development Bond Fee 1,400 2,300 1,000 - 1,000 1,400 (400) Development Bond Fee to Offset Legal Expense 8,500 11,500 7,000 - 7,000 7,000 - Election Qualifying Fee - 1,170 - - - - - Accident Reports 56 - - - - - - Expungement Fees 1,700 (50) - - - - - Alarm Registration - - - - - - - False Alarms 5,100 3,750 4,000 - 4,000 6,000 (2,000) FY 2016 Account Name Actuals FY 2014 Actuals FY 2015 3 Revenues Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) FY 2016 Account Name Actuals FY 2014 Actuals FY 2015 Fire Plan Review 1,229 1,088 800 - 800 3,174 (2,374) Fire Inspection 4,200 8,115 5,000 - 5,000 7,600 (2,600) Fingerprinting Fee 4,201 6,435 4,000 - 4,000 4,680 (680) Fingerprinting/Gold Buyers/Pawn Shops - - - - - - - Medical Reimbursement - - - - - 423 (423) CPR Classes 210 171 150 - 150 26 124 Self Defense Class 1,050 565 1,000 - 1,000 2,505 (1,505) MPD Explorers Program - - - - - 372 (372) Background Check Fees 17,125 15,810 14,000 - 14,000 13,350 650 Activitiy Fees/Joyful Soles 17,133 26,225 23,000 - 23,000 28,098 (5,098) Facility Rental - - - - - - - Activity Commissions - - - - - - - Activity Commissions/ATPP - - - - - 658 (658) Activity Commissions/Core Physique 4,104 1,379 - - - - - Activity Commissions/Eagle Stix Lacrosse - 4,435 8,500 13,000 21,500 21,581 (81) Activity Commissions/FITT2U 5,586 3,711 2,500 - 2,500 1,639 861 Activity Commissions/North GA Rec 23,020 9,070 30,000 - 30,000 22,817 7,183 Activity Commissions/Sperber Music 1,091 361 250 - 250 187 64 Activity Commissions/YMCA 2,286 - - - - - - Activity Commissions/Blaze Sports - 300 - - - - - Activity Commissions/Halftime Sports 2,464 257 5,000 - 5,000 3,680 1,320 Activity Commissions/HYA - - 75,000 (41,771) 33,229 33,230 (1) Activity Commissions/NFL Youth Flag Football 848 - 9,000 3,800 12,800 12,805 (5) Activity Commissions/Southern Educational Resources 4,045 - - - - - - Activity Commissions/Wacky Schoolers - - - - - - - Activity Commissions/Wanna Play Ball - - - 1,300 1,300 1,307 (7) Bad Check Fees 395 330 300 - 300 300 - Total: Charges for Services 615,982 502,208 600,000 (23,671) 576,329 477,315 99,014 FINES & FORFEITURES Fines & Forfeitures 580,219 565,331 550,000 - 550,000 439,772 110,228 Ordinance Fines 1,950 - - - - - - Total: Fines & Forfeitures 582,169 565,331 550,000 - 550,000 439,772 110,228 INVESTMENT INCOME Interest Revenue 549 430 450 - 450 496 (46) Tan Proceeds Interest - - - - - - - Realized Gain/Loss on Investmt 21,578 29,790 20,000 23,000 43,000 36,481 6,519 Total: Investment Income 22,127 30,220 20,450 23,000 43,450 36,977 6,473 CONTRIBUTIONS & DONATIONS Donation Revenue 100 - - - - - - Donation Revenue-Village Volunteers - - - 1,000 1,000 1,000 - Donation Revenue-Pub Sfty 992 50 - - - - - Donation Revenue-Fire 1,091 2,639 - 889 889 889 - Donation Revenue-Public Safety Fd - - - 7,582 7,582 7,582 - Donation Revenue-Community Development 123 53 - - - - - Donation Revenue-Parks & Recreation 52 - - 1,600 1,600 1,694 (94) Donation Revenue-Joyful Soles - 678 - - - - - Total: Contributions & Donations 2,357 3,420 - 11,071 11,071 11,165 (94) MISCELLANEOUS REVENUE Cell Tower Lease 17,940 25,992 43,428 34,072 77,500 71,083 6,417 Lease-15315 Thompson Rd - - - - - - - Lease-15260 Bell Park Rd 30 - - - - - - Facility Rental/Bethwell Community Center 1,970 1,550 1,500 - 1,500 1,770 (270) Facility Rental/Friendship Park 480 180 200 - 200 220 (20) Facility Rental/Bell Memorial Park 250 - - 19,400 19,400 19,488 (88) Facility Rental/Broadwell Pavilion - 1,700 2,500 - 2,500 1,900 600 Insurance Proceeds - - - - - - - Insurance Proceeds-Pub Sfty 476 10,900 - 6,025 6,025 6,025 0 Insurance Proceeds-PW 19,356 2,800 - - - - - Damaged Property-Citizen Reimb 1,085 850 - - - - - Other Misc Revenue 12,034 57,682 - - - (30) 30 4 Revenues Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) FY 2016 Account Name Actuals FY 2014 Actuals FY 2015 Atlanta HIDTA Reimbursements - - - 6,819 6,819 6,819 (0) Over/Short Cash Drawer (83) 11 - - - 1 (1) Evidence Room Unclaimed Cash - 568 - - - 182 (182) Total: Miscellaneous Revenue 53,539 102,233 47,628 66,316 113,944 107,458 6,486 OTHER FINANCING SOURCES Operating Transfers In-Htl/Mtl Fd 20,000 20,000 20,000 - 20,000 - 20,000 Operating Transfers In-Capital Grant Fund - - - - - - - Operating Transfers In-Revenue Bond Fund - - 9,935,171 - 9,935,171 9,935,171 - Operating Transfers In-Impact Fee Fund/Admin - - - 26,522 26,522 - 26,522 Sale of Surplus Equipment 16,761 30,416 18,000 (12,988) 5,012 5,013 (1) Total: Other Financing Sources 36,761 50,416 9,973,171 13,534 9,986,705 9,940,184 46,522 TOTAL 25,030,278 26,863,797 36,228,449 322,863 36,551,312 21,876,329 14,674,984 5 Legal Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) Purchased Professional and Technical Services PROFESSIONAL FEES / LEGAL FEES 299,448 223,903 230,000 85,000 315,000 223,237 91,763 Total: Purchased Professional and Technical Services 299,448 223,903 230,000 85,000 315,000 223,237 91,763 Total: Legal 299,448 223,903 230,000 85,000 315,000 223,237 91,763 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Legal Fees 85,000 Total Increase 85,000.00$ (85,000)$ Amendment Reason Legal fees are greater than anticipated this year TOTAL BUDGET AMENDMENTS FY 2016 Actuals FY 2014 Actuals FY 2015 6 Police Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 1,705,517 2,014,578 2,151,032 - 2,151,032 1,786,147 364,885 SALARIES AND WAGES / OVERTIME 62,472 69,319 75,000 6,819 81,819 64,201 17,618 SALARIES AND WAGES / RESTRICTED ON-CALL PAY 8,447 8,517 9,000 - 9,000 6,561 2,439 SALARIES AND WAGES / HOLIDAY PAY 87,150 111,460 120,000 - 120,000 109,641 10,359 Total: Salaries & Wages 1,863,585 2,203,873 2,355,032 6,819 2,361,851 1,966,550 395,301 Employee Benefits GROUP INSURANCE 313,861 413,604 468,081 - 468,081 410,414 57,667 401A (SS MATCH)71,860 95,084 94,786 - 94,786 78,787 15,999 FICA MEDICARE 25,922 30,975 31,112 - 31,112 27,462 3,650 401A ER MATCH OF 457B CONTRIBUTIONS 13,163 39,258 85,711 - 85,711 50,974 34,737 PENSION (GMEBS)147,595 152,149 138,230 - 138,230 129,377 8,853 TUITION REIMBURSEMENT 6,442 10,588 24,000 - 24,000 14,340 9,660 UNEMPLOYMENT INSURANCE 1,970 2,355 2,150 - 2,150 2,223 (73) WORKER'S COMPENSATION 71,374 77,474 109,087 - 109,087 106,451 2,636 FLEXIBLE SPENDING 4,200 4,800 14,775 - 14,775 14,775 - OTHER EMPLOYEE BENEFITS - 9,545 - - - - - Total: Employee Benefits 656,387 835,832 967,932 - 967,932 834,803 133,129 Purchased Professional and Technical Services PROFESSIONAL FEES 1,910 831 2,000 - 2,000 909 1,091 LASER & RADAR RECERTIFICATION 1,225 1,000 1,875 - 1,875 1,600 275 K-9 1,030 2,146 1,500 - 1,500 1,526 (26) GRAPHICS FOR PATROL CARS 1,222 1,577 2,000 - 2,000 520 1,480 INMATE MEDICAL SERVICES 35,464 11,420 30,000 - 30,000 18,184 11,816 TAG & TITLE APPLICATIONS 429 404 600 - 600 392 208 RECRUITMENT TESTING-POLYGRAPH 1,200 900 2,700 - 2,700 200 2,500 RECRUITMENT TESTING - PYSCH 1,000 2,300 3,000 - 3,000 1,000 2,000 WRITTEN ENTRY LEVEL TEST 885 710 1,500 - 1,500 420 1,080 PROMOTION EXAMINATIONS 533 - 1,100 - 1,100 1,100 - EMPLOYMENT BACKGROUND CHECKS 1,898 2,221 1,898 - 1,898 325 1,573 IACP NET YEARLY FEES 800 1,000 1,000 - 1,000 875 125 HEALTH & WELLNESS PROGRAM 8,788 9,115 13,000 - 13,000 12,985 15 Total: Professional Fees 56,383 33,623 62,173 - 62,173 40,036 22,137 PROFESSIONAL FEES / INVESTIGATIONS INVESTIGATIVE DATABASE SUB 2,128 2,128 3,000 - 3,000 2,128 872 OTHER INVESTIGATIVE FEES 192 547 1,000 - 1,000 324 676 Total: Professional Fees/Investigations 2,320 2,675 4,000 - 4,000 2,452 1,548 EQUIPMENT REPAIR & MAINT 497 834 1,000 - 1,000 805 195 EQUIPMENT R&M/MOTOROLA RADIOS 647 714 1,000 - 1,000 908 92 CAMERA MAINTENANCE - - 800 - 800 800 - Total: Equipment Repair & Maintenance 1,144 1,548 2,800 - 2,800 2,513 287 FACILITIES REPAIR & MAINT 1,809 875 2,000 - 2,000 470 1,530 VEHICLE REPAIR & MAINT 57,741 49,294 80,000 6,025 86,025 64,758 21,267 RENTAL LAND & BUILDINGS - 490 - - - - - RANGE FEES 4,005 6,785 - - - - - STORAGE UNIT 995 3,720 - 3,720 2,268 1,452 Total: Rental Land & Buildings 4,005 8,270 3,720 - 3,720 2,268 1,452 Total: Purchased Professional and Technical Services 123,402 96,285 154,693 6,025 160,718 112,496 48,222 Other Purchased Services COMMUNICATIONS 28,961 33,317 40,000 - 40,000 28,892 11,108 POSTAGE 1,143 1,968 1,500 - 1,500 274 1,226 PRINTING - - - - - - CITATIONS, FORMS & DOCUMENTS 3,114 1,811 3,500 - 3,500 402 3,098 BUSINESS CARDS 1,210 1,285 1,500 - 1,500 1,155 345 Total: Printing 4,324 3,096 5,000 - 5,000 1,557 3,443 FY 2016 Actuals FY 2014 Actuals FY 2015 7 Police Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) FY 2016 Actuals FY 2014 Actuals FY 2015 TRAVEL 1,658 2,395 2,000 - 2,000 313 1,687 CRUISE CARDS 80 (41) - - - - - IACP CONFERENCE 2,134 2,036 - - - - - CALEA CONFERENCE 3,656 804 1,600 - 1,600 1,600 - UPD 2,363 4,795 5,000 - 5,000 2,246 2,754 K-9 69 1,572 1,000 - 1,000 1,000 - SWAT 571 993 1,500 - 1,500 1,461 39 RECORDS CLERK CONFERENCE 662 650 800 - 800 800 - GACP CONFERENCE 281 - 900 - 900 30 870 GPSTC 791 194 800 - 800 792 9 CID TRAVEL - - 2,000 - 2,000 2,000 - GPAC TRAVEL 939 1,354 2,000 - 2,000 1,532 468 AA/TAC CONFERENCE - 196 500 - 500 496 4 COMMAND COLLEGE 2,723 1,368 8,556 - 8,556 7,226 1,330 GACE CONFERENCE - - 400 - 400 400 - SSD - - - - - 50 (50) MPD EXPLORERS PROGRAM - - - - - 0 (0) CITIZENS POLICE ACADEMY - - - - - (230) 230 Total: Travel 15,927 16,316 27,056 - 27,056 19,715 7,341 DUES AND FEES 737 1,406 1,500 - 1,500 1,477 23 GEORGIA POLICE ACCREDITATION COALITION 75 75 95 - 95 94 1 GEORGIA ASSN OF CHIEFS OF POLICE 600 575 375 - 375 375 - INTERNATIONAL ASSN OF CHIEFS OF POLICE 384 772 1,095 - 1,095 475 620 POST FEES 522 1,311 2,000 - 2,000 1,453 547 ACCREDITATION FEES 2,663 4,065 4,065 - 4,065 4,065 - IALEFI 14 - - - - - - CID CONFIDENTIAL FUNDS - - 500 - 500 - 500 NADDI (National Assn Drug Diversion Investigators)- - 50 - 50 - 50 FBI-LEEDA - - 50 - 50 - 50 RANGE FEES - - 8,780 - 8,780 7,800 980 Total: Dues and Fees 4,995 8,204 18,510 - 18,510 15,739 2,771 EDUCATION & TRAINING 448 517 1,500 - 1,500 200 1,300 PROFESSIONAL DEVELOPMENT UPD 1,825 3,770 10,435 - 10,435 10,013 422 GACP CONFERENCE 100 265 400 - 400 390 10 RECORDS CLERK CONFERENCE 250 250 700 - 700 700 - AA/TAC CONFERENCE 125 130 250 - 250 250 - CRIMINAL INVESTIGATIONS 1,165 - 4,000 - 4,000 3,774 226 CANINE TRAINING 325 6,650 500 - 500 500 - NCGLEA 3,425 3,800 3,900 - 3,900 3,438 463 SWAT - 1,001 1,500 - 1,500 1,450 50 PROFESSIONAL MANAGEMENT PROGRAM 2,997 - - - - - - CALEA CONFERENCE 1,435 670 750 - 750 750 - R.A.D 1,204 1,900 2,000 - 2,000 1,940 60 INSTRUCTOR TRAINING 1,640 - 1,200 - 1,200 1,200 - GPAC TRAINING 400 200 400 - 400 200 200 COMMAND COLLEGE 3,582 510 11,400 - 11,400 11,160 240 GACE CONFERENCE AND WORKSHOPS - - - - - - - IACA - - - - - 1,185 (1,185) MPD EXPLORERS PROGRAM - - - - - - - SSD - - - - - - - Total: Education & Training 18,921 19,662 38,935 - 38,935 37,150 1,786 8 Police Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) FY 2016 Actuals FY 2014 Actuals FY 2015 MAINTENANCE CONTRACTS INMATE SERVICES - - 5,000 - 5,000 5,000 - PROPERTY & EVIDENCE IGA 65,000 55,000 60,000 - 60,000 50,000 10,000 800 MHZ FEES TO FULTON CTY 12,418 8,116 1,672 - 1,672 1,672 0 INNOVATIVE DATA SOLUTIONS 3,076 4,373 4,900 - 4,900 4,105 795 ANIMAL CONTROL - FULTON CO 26,942 24,261 25,000 - 25,000 17,505 7,495 CHOICEPOINT/CLEAR 4,096 4,541 4,700 - 4,700 3,818 882 CRIME REPORTS 3,576 3,576 4,700 - 4,700 3,988 712 CELLEBRITE SYS 1,550 4,648 3,100 - 3,100 1,550 1,551 AFIS CIRCUIT 9,999 9,852 10,500 - 10,500 8,069 2,431 RING CENTRAL - 480 500 - 500 384 116 ELECTRONIC WARRANT INTERCHANGE 324 1,295 2,500 - 2,500 1,295 1,205 VIGILANT SOLUTIONS - - 725 - 725 725 - Total: Maintenance Contracts 126,979 116,141 123,297 - 123,297 98,109 25,188 Total: Other Purchased Services 201,251 198,704 254,298 - 254,298 201,436 52,862 Supplies GENERAL SUPPLIES 8,053 15,336 13,000 - 13,000 839 12,161 AMMUNITION 16,091 14,940 17,412 - 17,412 13,217 4,195 K-9 1,106 276 1,425 - 1,425 1,109 316 NEW EMPLOYEES 12,602 4,396 4,250 - 4,250 2,111 2,139 RANGE SUPPLIES 798 1,794 1,000 - 1,000 278 722 FIRST AID KITS 431 1,482 500 - 500 - 500 ALCO SENSOR MOUTH PIECES 60 675 200 - 200 - 200 ID CARDS AND SETUP FEE 159 1,198 1,100 - 1,100 936 164 GOLF TOURNAMENT SUPPLIES 400 - - - - - - JAIL SUPPLIES 1,588 765 1,500 - 1,500 492 1,008 CRIME SCENE SUPPLIES - - 1,500 - 1,500 1,353 147 CRIME PREVENTION - - - - - 0 (0) Total: General Supplies 41,289 40,862 41,887 - 41,887 20,335 21,552 GASOLINE/DIESEL 152,466 133,675 135,000 (20,000) 115,000 90,419 24,581 FOOD/MEALS 716 1,318 775 - 775 240 535 CRIME PREVENTION - - - - - (182) 182 BOOK & PERIODICALS 59 857 400 - 400 (600) 1,000 UNIFORMS 27,659 40,423 35,000 - 35,000 28,491 6,509 AWARDS AND RECOGNITION 130 276 1,000 - 1,000 713 287 BODY ARMOR 4,078 10,435 9,750 - 9,750 7,290 2,460 CRIME PREVENTION - - - - - - - Total: Supplies/Uniforms 31,867 51,134 45,750 - 45,750 36,494 9,256 Total: Supplies 226,397 227,845 223,812 (20,000) 203,812 146,706 57,106 Machinery & Equipment FURNITURE & FIXTURES 13,921 2,735 2,000 - 2,000 1,988 12 OTHER EQUIPMENT - - - - - (10,370) 10,370 CRIME PREVENTION MATERIALS 7,219 9,857 10,000 - 10,000 - 10,000 ICOP STORAGE 784 565 1,000 - 1,000 984 16 TRAINING AIDS 203 300 500 - 500 (779) 1,279 FIRE EXTINGUISHERS 143 703 250 - 250 - 250 TICKET PRINTERS 4,762 960 4,000 - 4,000 3,313 687 SWAT 2,951 187 3,000 - 3,000 3,000 - PATROL EQUIPMENT 8,233 39,724 6,500 3,791 10,291 4,705 5,586 AEDS - - - - - - - LASERS 2,645 1,913 - - - - - ALCO SENSORS - - - - - - - VEHICLE EQUIPMENT 11,466 1,670 - - - (7,650) 7,650 ACTIVE SHOOTER KITS - 18,720 - - - - - CELL PHONES 235 159 500 - 500 495 5 WEAPONRY 11,637 15,060 8,500 - 8,500 (5,255) 13,755 CAMERAS 868 15,440 - - - - - MOTOROLA RADIOS 5,564 15,906 169,128 (9,000) 160,128 157,980 2,148 HARDWARE - - - - - - - OTHER 16,164 - - - - - - 9 Police Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) FY 2016 Actuals FY 2014 Actuals FY 2015 Total: Other Equipment 72,874 121,163 203,378 (5,209) 198,169 146,423 51,746 OTHER EQUIPMENT/INVESTIGATIONS CRIME SCENE KITS-UPD - - - - - - - CRIME SCENE EQUIP -CID - - 14,950 - 14,950 12,291 2,659 CELLEBRITE SYS - - - - - - - SURVEILLANCE EQUIP - - - - - - - LANGUAGE LINE - - - - - - - TRAFFIC ACC. INVEST.- - - - - - - Total: Other Equipment/Investigations - - - - - - - Total: Machinery & Equipment 86,795 123,897 220,328 (5,209) 215,119 160,702 54,417 Other Costs INTERGOVERNMENTAL - - 26,000 (26,000) - - - Total: Other Costs - - 26,000 (26,000) - - - Total: Police 3,157,817 3,686,436 4,202,095 (38,365) 4,163,730 3,422,692 741,038 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Overtime 6,819 2. Vehicle Repairs & Maintenance 6,025 3. Patrol Equipment 3,791 Total Increase 16,635$ DECREASE 1. Gasoline/Diesel (20,000) 2. Motorola Radios (9,000) 3. Intergovernmental (26,000) Total Decrease (55,000)$ (38,365)$ Amendment Reason Increased to account for funds received from the Atlanta HIDTA agreement for overtime worked by HIDTA officer Increased to account for insurance proceeds received for damaged vehicles Transfer funds to Capital Projects Fund for the purchase of an automatic license plate reader TOTAL BUDGET AMENDMENTS Transfer funds to Capital Projects Fund for the purchase of a police truck Transfer funds to Capital Projects Fund for the purchase of a police truck Increased to account for donation received from Milton First Responders Foundation for purchase of two bicycles and related equipment 10 Fire Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 3,032,732 3,241,823 3,411,600 - 3,411,600 2,833,611 577,989 SALARIES AND WAGES / OVERTIME 57,413 56,187 50,000 - 50,000 50,000 0 SALARIES AND WAGES / ON-CALL PAY 320 4,541 4,800 - 4,800 4,111 689 SALARIES AND WAGES / HOLIDAY PAY 112,548 194,472 210,000 - 210,000 173,942 36,058 Total: Salaries & Wages 3,203,013 3,497,024 3,676,400 - 3,676,400 3,061,664 614,736 Employee Benefits GROUP INSURANCE 486,716 586,616 683,649 - 683,649 624,775 58,874 401A (SS MATCH)121,226 133,200 130,583 - 130,583 118,502 12,081 FICA MEDICARE 44,385 48,478 49,383 - 49,383 42,190 7,193 401A ER MATCH OF 457B CONTRIBUTIONS 26,152 34,377 47,138 - 47,138 38,551 8,587 PENSION (GMEBS)274,559 310,744 295,608 - 295,608 295,608 0 TUITION REIMBURSEMENT 13,055 10,001 20,000 - 20,000 20,000 (0) UNEMPLOYMENT INSURANCE 2,995 3,087 3,050 - 3,050 3,050 (0) WORKER'S COMPENSATION 78,953 76,880 108,935 - 108,935 102,271 6,664 FLEXIBLE SPENDING 24,258 22,050 22,050 - 22,050 13,125 8,925 Total: Employee Benefits 1,072,299 1,225,433 1,360,396 - 1,360,396 1,258,073 102,324 Purchased Professional and Technical Services PROFESSIONAL FEES 465 - - - - - - HEALTH & WELLNESS PROGRAM 14,595 16,703 18,525 - 18,525 18,295 230 TLAER TRAINING INSTRUCTOR - 1,500 3,000 - 3,000 3,000 - MEDICAL DIRECTION 18,366 20,000 20,000 - 20,000 15,000 5,000 BIO HAZARD WASTE DISPOSAL 950 1,482 1,320 - 1,320 733 587 FIRE ACCREDITATION - - - - - - - ARSON INVESTIGATION/LAB FEES - - - - - - - Total: Professional Fees 34,376 39,685 42,845 - 42,845 37,028 5,817 GARBAGE PICKUP 5,865 7,489 8,000 - 8,000 6,173 1,827 EQUIPMENT REPAIR & MAINT STATION EQUIPMENT R & M 24,076 7,684 36,430 - 36,430 4,153 32,277 BREATHING APPARATUS TESTING/REPAIR 2,972 5,937 8,025 - 8,025 3,342 4,683 INSPECT/REPAIR HYD. RESCUE TOOLS 864 1,565 7,600 - 7,600 - 7,600 APPARATUS R&M INCLUDING PUMP TEST 35,983 76,175 102,225 - 102,225 53,846 48,379 APPARATUS EMERGENCY REPAIRS 15,525 - - - - - - GAS DETECTOR REPAIR 2,058 1,887 3,155 - 3,155 - 3,155 NOZZLES, VALVES, APPLIANCES, HOSE 5,842 7,085 13,203 - 13,203 8,797 4,406 ANNUAL HYDRANT MAINTENANCE 2,603 3,316 3,112 - 3,112 2,580 532 LADDER TESTING 1,244 1,539 1,500 - 1,500 1,319 181 THERMAL IMAGING CAMERA MAINTENANCE 290 448 1,700 - 1,700 - 1,700 Total: Equipment Repair & Maintenance 91,459 105,637 176,950 - 176,950 74,036 102,914 FACILITY REPAIR & MAINT 110,672 17,750 12,570 - 12,570 4,518 8,052 VEHICLE REPAIR & MAINT 2,514 (37) - - - - - GROUNDS REPAIR & MAINT 1,048 363 41,075 - 41,075 - 41,075 Total: Purchased Professional and Technical Services 245,934 170,887 281,440 - 281,440 121,755 159,685 Purchased-Property Services RENTAL LAND & BUILDINGS 1,091 5,246 - - - - - STATION 43 LEASE 222,011 145,741 220,944 - 220,944 220,944 0 AWARDS BANQUET - - 3,000 889 3,889 3,889 (0) Total: Rental Land & Buildings 223,101 150,987 223,944 889 224,833 224,833 0 RENTAL EQUIP & VEHICLES - - 500 - 500 - 500 Total: Purchased-Property Services 223,101 150,987 224,444 889 225,333 224,833 500 Other Purchased Services COMMUNICATIONS 13,622 15,690 15,384 - 15,384 13,540 1,844 POSTAGE 199 418 600 - 600 518 82 PRINTING 290 461 800 - 800 320 480 TRAVEL 1,311 1,797 - - - - - GA FIRE CHIEF'S CONFERENCE - - 630 - 630 498 132 INTERNATIONAL ASSOC OF FIRE CHIEFS - 79 3,930 - 3,930 - 3,930 SOUTHEASTERN FIRE CHIEFS ASSOC - - 600 - 600 - 600 STAFF & COMMAND 397 - - - - - - FDIC - 2,536 4,380 - 4,380 4,380 (0) FY 2016 Actuals FY 2014 Actuals FY 2015 11 Fire Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) FY 2016 Actuals FY 2014 Actuals FY 2015 GA EMS & EDUCATORS CONFERENCE - 549 900 - 900 - 900 SOUTHEASTERN TRAINING CONF - - 740 - 740 740 - ARSON SEMINAR 1,751 198 1,170 - 1,170 419 751 INSPECTOR/PUB-ED SEMINAR 941 149 - - - - - FIRE INSPECTOR SYMPOSIUM - - 270 - 270 103 167 NFA EXECUTIVE FIRE OFFICER PROGRAM - 601 325 - 325 (100) 425 Total: Travel 4,400 5,909 12,945 - 12,945 6,041 6,904 DUES AND FEES - 246 - - - - - PROFESSIONAL LICENSE RENEWALS 100 63 - - - - - SUBSCRIPTIONS 58 102 200 - 200 100 100 NATIONAL REGISTRY 270 178 500 - 500 220 280 GA STATE EMS RECERTIFICATION 3,859 - 4,500 - 4,500 1,431 3,069 INTERNATIONAL ASSOC OF EMERG MGT 225 185 185 - 185 185 - INTERNATIONAL ASSOC OF FIRE CHIEFS 665 888 2,058 - 2,058 2,031 27 NATIONAL FIRE PROTECTION AGENCY 1,290 1,276 1,000 - 1,000 1,000 0 GA ASSOC OF FIRE CHIEFS 238 375 700 - 700 701 (1) CPSE CFO RECERTIFICATION - 700 - - - - - ICC PLAN REVIEW CERTIFICATION - - - - - - - GEORGIA FIRE INVESTIGATOR ASSOCIATION 15 105 100 - 100 80 20 ADVANCED CARDIOVASCULAR LIFE SUPPORT - - 150 - 150 150 - PEDIATRIC ADVANCED LIFE SUPPORT 140 420 225 - 225 225 - PREHOSPITAL TRAMA LIFE SUPPORT - 623 225 - 225 225 - ADVANCED MEDICAL LIFE SUPPORT - 375 225 - 225 80 145 EMERGENCY PEDIATRIC CARE - - 225 - 225 - 225 ALTERNATIVE FUEL HWY IMPACT FEE - - - - - (0) 0 Total: Dues & Fees 6,859 5,535 10,293 - 10,293 6,427 3,866 EDUCATION & TRAINING - 6,988 1,842 - 1,842 - 1,842 PROFESSIONAL DEVELOPMENT 1,335 434 2,250 - 2,250 178 2,072 MGMT PROFESSIONAL DEV 201 - - - - - - GA FIRE CHIEF'S CONFERENCE - - 300 - 300 225 75 INTERNATIONAL ASSOC OF FIRE CHIEFS - 1,625 1,845 - 1,845 - 1,845 SOUTHEASTERN FIRE CHIEFS ASSOC - - 300 - 300 300 - STAFF & COMMAND 1,550 - - - - - - FDIC - 1,190 1,950 - 1,950 1,950 - GA EMS & EDUCATORS CONFERENCE - - 160 - 160 - 160 SOUTHEASTERN TRAINING CONF - - 225 - 225 - 225 ARSON SEMINAR 583 - 150 - 150 - 150 FIRE INSPECTOR SYMPOSIUM - - - - - - - Total: Education & Training 3,669 10,237 9,022 - 9,022 2,653 6,369 MAINTENANCE CONTRACTS 800 MHZ FEES TO FULTON COUNTY 5,841 3,871 805 - 805 804 1 PEST CONTROL - FIRE STATIONS 1,600 1,678 1,710 - 1,710 1,205 505 FIRE EXTINGUISHER INSPECT.2,213 1,839 3,000 - 3,000 2,192 808 CODE RED MAINTENANCE 12,000 12,000 12,000 - 12,000 12,000 - LIFEPAK MAINTENANCE 3,939 3,939 7,782 - 7,782 7,782 0 Total: Maintenance Contracts 25,592 23,326 25,297 - 25,297 23,983 1,314 Total: Other Purchased Services 54,631 61,576 74,341 - 74,341 53,482 20,859 Supplies GENERAL SUPPLIES/SUPPRESSION 13,972 16,137 18,000 - 18,000 12,288 5,712 OXYGEN REFILLS 590 746 3,000 - 3,000 1,016 1,984 MEDICAL SUPPLIES 11,955 22,482 23,424 - 23,424 14,943 8,481 Total: General Supplies/Suppression 26,516 39,365 44,424 - 44,424 28,247 16,177 GENERAL SUPPLIES/PREVENTION 164 117 - - - - - ARSON INVESTIGATION EQ - - - - - - - PREVENT. & EDU MAT.1,921 3,644 3,500 - 3,500 1,384 2,116 HEART READY CITY PGR 2,139 2,398 3,631 - 3,631 2,103 1,528 HYDRANT MARKER SYSTEM - - - - - - - HYDRANT FLOW TEST KIT - - - - - - - Total: General Supplies/Prevention 4,224 6,159 7,131 - 7,131 3,487 3,644 WATER / SEWAGE 1,782 1,752 3,900 - 3,900 2,405 1,495 12 Fire Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) FY 2016 Actuals FY 2014 Actuals FY 2015 NATURAL GAS 14,901 11,990 14,500 - 14,500 10,967 3,533 ELECTRICITY 24,436 24,422 21,000 - 21,000 16,759 4,241 GASOLINE/DIESEL 47,148 29,848 50,000 - 50,000 21,251 28,749 FOOD/MEALS 616 633 1,000 - 1,000 336 664 BOOKS & PERIODICALS/TRAINING MATERIALS 3,568 1,947 1,050 - 1,050 1,050 (0) TELECOMMUNICATIONS 3,354 3,537 4,000 - 4,000 3,364 636 UNIFORMS FIRE STANDARD UNIFORMS 27,322 27,151 38,395 - 38,395 29,896 8,499 TURN OUT GEAR 69,850 34,258 34,535 - 34,535 10,264 24,271 CLASS A UNIFORMS - - 11,320 - 11,320 243 11,077 Total: Uniforms 97,172 61,409 84,250 - 84,250 40,403 43,847 Total: Supplies 223,716 181,062 231,255 - 231,255 128,269 102,986 Machinery & Equipment MACHINERY & EQUIPMENT / MACHINERY 201 824 1,000 - 1,000 49 951 FURNITURE & FIXTURES / PREVENTION 27,531 10,149 7,795 - 7,795 7,352 443 OTHER EQUIPMENT 29,246 30,553 7,598 - 7,598 5,952 1,646 SMALL EQUIPMENT 12,278 3,159 12,350 3,791 16,141 15,134 1,007 EMS TRAINING AIDS - 1,524 5,125 - 5,125 - 5,125 RADIO CHARGERS & SPARE BATTERIES 310 4,486 5,321 - 5,321 659 4,662 CELL PHONES 442 - 400 - 400 (200) 600 MOTOROLA RADIOS 6,599 5,616 109,395 - 109,395 107,849 1,546 Total: Other Equipment 48,876 45,338 140,189 3,791 143,980 129,394 14,586 Total: Machinery & Equipment 76,607 56,311 148,984 3,791 152,775 136,796 15,979 Total: Fire 5,099,302 5,343,279 5,997,260 4,680 6,001,940 4,984,872 1,017,068 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Rental Land & Buildings/Awards Banquet 889 2. Patrol Equipment 3,791 Total Increase 4,680$ 4,680$ TOTAL BUDGET AMENDMENTS Amendment Reason Increased to account for donations received for the Fire Awards Banquet Increased to account for donation received from Milton First Responders Foundation for purchase of two bicycles and related equipment 13 Parks and Recreation Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 138,147 149,689 179,395 - 179,395 145,052 34,343 Total: Salaries & Wages 138,147 149,689 179,395 - 179,395 145,052 34,343 Employee Benefits GROUP INSURANCE 22,100 20,802 21,632 - 21,632 21,632 (0) 401A (SS MATCH)5,930 5,613 7,216 - 7,216 6,391 825 FICA MEDICARE 2,174 2,070 2,368 - 2,368 1,926 442 401A ER MATCH OF 457B CONTRIBUTIONS - - 6,315 - 6,315 4,872 1,443 PENSION (GMEBS)11,658 11,586 8,238 - 8,238 8,238 (0) UNEMPLOYMENT INSURANCE 231 263 500 - 500 249 251 WORKER'S COMPENSATION 5,030 3,630 5,116 - 5,116 4,405 711 FLEXIBLE SPENDING - - 1,125 - 1,125 1,125 - Total: Employee Benefits 47,123 43,963 52,510 - 52,510 48,838 3,672 Purchased Professional and Technical Services PROFESSIONAL FEES - 5,901 15,000 - 15,000 10,107 4,893 CONTRACTED PARK MOWING & LITTER PICKUP 159,326 164,101 460,000 - 460,000 228,415 231,585 Total: Professional Fees/Contracted 159,326 164,101 460,000 - 460,000 228,415 231,585 FACILITY REPAIR & MAINT 21,058 10,245 20,000 - 20,000 11,372 8,628 LIGHTING MAINTENANCE 3,808 302 500 - 500 324 176 Total: Facility Repair & Maintenance 24,866 10,547 20,500 - 20,500 11,696 8,804 VEHICLE REPAIR & MAINT - - 3,000 - 3,000 1,520 1,480 GROUNDS REPAIR & MAINT 2,710 54,865 118,000 (64,070) 53,930 10,930 43,000 Total: Purchased Professional and Technical Services 186,902 235,414 616,500 (64,070) 552,430 262,669 289,761 Purchased-Property Services RENTAL LAND & BUILDINGS 5,000 7,500 2,000 - 2,000 - 2,000 FCBOE LEASE 3,982 10,604 35,000 - 35,000 8,888 26,112 Total: Rental Land & Buildings 8,982 18,104 37,000 - 37,000 8,888 28,112 RENTAL EQUIPMENT & VEHICLES 3,452 8,380 5,500 - 5,500 5,500 1 Total: Purchased-Property Services 12,434 26,484 42,500 - 42,500 14,388 28,113 Other Purchased Services COMMUNICATIONS 1,303 1,172 4,800 - 4,800 964 3,836 BROADWELL PAVILION - 191 - - - - - Total: Communications 1,303 1,363 4,800 - 4,800 964 3,836 POSTAGE 70 70 200 - 200 6 194 ADVERTISING - 432 200 - 200 - 200 PRINTING 339 48 400 - 400 65 335 TRAVEL: Nat'l GRPA, Meals & Mileage 899 593 2,000 - 2,000 942 1,059 DUES AND FEES: GRPA Dues 577 644 1,500 - 1,500 735 765 ADMISSION FEES - - - - - (0) 0 EDUCATION & TRAINING: Nat'l RPA 275 736 1,500 - 1,500 - 1,500 CONTRACT LABOR: For programs & activities 5,550 4,350 4,500 - 4,500 4,500 - IGA-ALPHARETTA PARKS & REC 316,000 326,458 436,000 - 436,000 435,916 84 PEST CONTROL-P&R FACILITIES - - - - - - - PORTABLE TOILET RENTAL - 3,118 4,400 - 4,400 1,351 3,049 Total: Other Purchased Services 325,014 337,812 455,500 - 455,500 444,479 11,021 Supplies GENERAL SUPPLIES 3,674 8,631 27,000 - 27,000 12,388 14,612 WATER/SEWERAGE 11,799 30,424 65,000 - 65,000 7,854 57,146 NATURAL GAS 1,063 961 3,800 - 3,800 1,302 2,498 ELECTRICITY 16,986 4,994 66,000 - 66,000 31,452 34,548 GASOLINE - 492 500 - 500 367 133 FOOD/MEALS 359 645 500 - 500 500 (0) Total: Supplies 33,880 46,147 162,800 - 162,800 53,863 108,937 Machinery & Equipment FURNITURE & FIXTURES 2,007 - 200 - 200 120 80 OTHER EQUIPMENT - - - - - 0 (0) Total Machinery & Equipment 2,007 - 200 - 200 120 80 FY 2016 Actuals FY 2014 Actuals FY 2015 14 Parks and Recreation Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) FY 2016 Actuals FY 2014 Actuals FY 2015 Total: Parks & Recreation 745,507 839,510 1,509,405 (64,070) 1,445,335 969,409 475,926 BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. Grounds Repair & Maintenance (64,070) Total Decrease (64,070)$ (64,070)$ Amendment Reason Transfer remaining funds to Capital Projects Fund to cover the cost of landscaping at the Thomas S. Byrd Sr House TOTAL BUDGET AMENDMENTS 15 Community Development Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 711,527 460,802 489,842 - 489,842 391,478 98,364 SALARIES & WAGES/OVERTIME - 24 - - - - - Total: Salaries & Wages 711,527 460,826 489,842 - 489,842 391,478 98,364 Employee Benefits GROUP INSURANCE 99,688 72,875 55,959 - 55,959 55,959 (0) 401A (SS MATCH) 26,841 17,281 16,256 - 16,256 14,681 1,575 FICA MEDICARE 9,641 6,303 6,245 - 6,245 5,430 815 401A ER MATCH OF 457B CONTRIBUTIONS 4,003 2,766 7,437 - 7,437 2,719 4,718 PENSION (GMEBS) 54,736 34,777 34,541 - 34,541 27,523 7,018 UNEMPLOYMENT INSURANCE 676 367 350 - 350 350 0 WORKER'S COMPENSATION 7,863 2,847 13,515 - 13,515 12,449 1,066 FLEXIBLE SPENDING 1,800 - 1,500 - 1,500 1,500 - Total: Employee Benefits 205,249 137,217 135,803 - 135,803 120,611 15,192 Purchased Professional and Technical Services PROFESSIONAL FEES 72,159 90,158 - 8,239 8,239 3,488 4,751 BULKY TRASH 2,529 15 2,300 - 2,300 1,500 800 HAZARDOUS WASTE COLLECTION - 7,423 24,000 - 24,000 8,217 15,783 TDR EASEMENT RECORDING - - - - - 78 (78) Total: Professional Fees 74,688 97,596 26,300 8,239 34,539 13,284 21,255 CONTRACTED - - - - - - VEHICLE REPAIR & MAINT 2,764 5,090 1,000 - 1,000 314 686 Total: Purchased Professional and Technical Services 77,452 102,686 27,300 8,239 35,539 13,598 21,941 Other Purchased Services COMMUNICATIONS 5,274 4,194 3,000 - 3,000 2,077 923 POSTAGE 1,811 2,542 3,000 - 3,000 1,770 1,230 ADVERTISING 6,057 6,047 6,500 - 6,500 2,944 3,556 PRINTING 1,506 1,636 2,500 - 2,500 1,500 1,000 TRAVEL 28 24 - - - - - GPA CONFERENCE 206 1,705 800 - 800 (300) 1,100 GAZA CONFERENCE - 1,120 400 - 400 258 142 APA NATIONAL CONFERENCE 302 - 900 - 900 300 600 GACE CONFERENCE - - - - - - - BOARDS & COMMISSIONS TRAINING - - 500 - 500 - 500 STORMWATER TRAINING (NPDES FUNDS) - - - - - - - GA URBAN FORESTRY COUNCIL CONFERENCE 205 - 800 - 800 800 0 SUSTAINABILITY COORDINATOR TRAVEL - - 400 - 400 - 400 Total: Travel 741 2,849 3,800 - 3,800 1,057 2,743 DUES AND FEES - - - - - - - CPESC 175 375 - - - - - CPSWQ 193 - - - - - - CFM CERTIFICATION - - - - - - - IECA 170 340 - - - - - ASPFM 120 60 - - - - - GACE MEMBERSHIP - - - - - - - GA URBAN FORESTRY COUNCIL 135 - - - - 35 (35) TREE CARE INDUSTRY ASSOC - - - - - - - DUES AND FEES (continued) - - - - SOCIETY OF MUNICIPAL ARBORISTS - - - - - - - ARBOR DAY FOUNDATION - - - - - - - GAZA MEMBERSHIP - - 50 - 50 - 50 APA MEMBERSHIP 466 832 1,200 - 1,200 831 369 KEEP MILTON BEAUTIFUL - - - - - - - AIA - - 90 - 90 - 90 GSWCC (NPDES funds) - 160 - - - - - U.S. GREEN BUILDING COUNCIL - - 65 - 65 - 65 ENVIRONMENTAL EDUCATION ALLIANCE - - 35 - 35 - 35 SUSTAINABILITY COORDINATOR DUES & FEES - - 400 - 400 - 400 Total: Dues and Fees 1,259 1,767 1,840 - 1,840 866 974 EDUCATION & TRAINING - - - - - - - FY 2016 Actuals FY 2014 Actuals FY 2015 16 Community Development Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) FY 2016 Actuals FY 2014 Actuals FY 2015 GPA CONFERENCE 260 715 600 - 600 (400) 1,000 GAZA CONFERENCE - - 300 - 300 300 - APA NATIONAL CONFERENCE 2,350 250 800 - 800 400 400 GACE CONFERENCE - - - - - - - BOARDS & COMMISSIONS TRAINING 675 110 1,400 - 1,400 385 1,015 ISA MUNCIPAL SPECIALIST EXAM - - - - - - - GPA CONFERENCE - - - - - - - ARBORIST TRAINING AND TEST - - - - - - - ISA CERTIFICATION & WORKSHOP - - - - - - - GACE WORKSHOPS - - - - - - - NPDES 313 90 - - - - - CITY ARCHITECT - CON'T ED 50 180 100 - 100 - 100 SWCC 1b - - - - - - - CPESC (NPDES funds) - - - - - - - NATIONAL TRUST FOR HISTORIC PRESERVATION - - 50 - 50 - 50 GA URBAN FORESTRY COUNCIL - 195 - - - - - SUSTAINABILITY COORDINATOR EDUCATION & TRAINING - 554 400 - 400 225 175 Total: Education & Training 3,648 2,094 3,650 - 3,650 910 2,740 MAINTENANCE CONTRACTS - - - - - - Total: Other Purchased Services 20,296 21,130 24,290 - 24,290 11,125 13,165 Supplies GENERAL SUPPLIES 1,800 4,835 4,700 - 4,700 1,222 3,478 ADOPT A ROAD/RIVERS ALIVE 2,378 2,144 2,500 - 2,500 805 1,695 SOLID WASTE - - 150 - 150 150 - Total: General Supplies 4,178 6,979 7,350 - 7,350 2,177 5,173 GASOLINE/DIESEL 6,368 1,796 1,000 - 1,000 606 394 FOOD/MEALS 623 944 1,000 - 1,000 238 762 BOOKS & PERIDIOCALS 43 107 100 - 100 - 100 UNIFORMS 1,255 995 - - - - - Total: Supplies 12,467 10,822 9,450 - 9,450 3,021 6,429 Machinery & Equipment FURNITURE & FIXTURES 100 (11) 500 - 500 - 500 OTHER EQUIPMENT - - - - - - - CELL PHONES 65 42 200 - 200 47 153 NPDES EQUIPMENT - 3,000 - - - - - Total: Other Equipment 65 3,042 200 - 200 47 153 Total: Machinery & Equipment 165 3,031 700 - 700 47 653 Other Costs PAYMENTS TO OTHERS EVERGREEN SCHOOL GRANT PROGRAM 1,000 1,191 1,500 - 1,500 1,023 477 Total: Payments to Others 1,000 1,191 1,500 - 1,500 1,023 477 Total: Other Costs 1,000 1,191 1,500 - 1,500 1,023 477 Total: Community Development 1,028,155 736,902 688,885 8,239 697,124 540,904 156,221 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1, Professional Fees 8,239 Total Increase 8,239$ 8,239$ TOTAL BUDGET AMENDMENTS Amendment Reason A portion of the impact fees is covering the cost of professional services rendered by Ross + Associates on Impact Fee Study and Capital Improvements Element 17 Other Financing Uses Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) Operating Transfers Out TO CAPITAL PROJECTS FUND 4,982,793 4,419,133 18,763,150 119,070 18,882,220 13,896,763 4,985,457 TO CAPITAL GRANT FUND - 600,180 911,202 - 911,202 842,668 68,534 TO CAPITAL PROJECTS FUND-REVENUE BOND 3,330,651 6,258,569 2,825,653 - 2,825,653 2,354,711 470,942 TO OPERATING GRANT FUND - - - - - - - Total: Operating Transfers Out 8,313,444 11,277,882 22,500,005 119,070 22,619,075 17,094,142 5,524,933 Total: Other Financing Uses 8,313,444 11,277,882 22,500,005 119,070 22,619,075 17,094,142 5,524,933 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 55,000 64,070 Total Increase 119,070$ 119,070$ TOTAL BUDGET AMENDMENTS 1. Operating Transfers to Capital Projects Fund Transfer funds from various account in the police department to cover the cost of an automated license plate reader and a police truck Amendment Reason Transfer remaining balance in the Parks & Recreation Grounds Repair and Maintenance account to landscape the Thomas S. Byrd Sr House FY 2016 Actuals FY 2014 Actuals FY 2015 18 Other Costs Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) Contingencies CONTINGENCY - - 187,401 (85,000) 102,401 - 102,401 Total: Contingencies - - 187,401 (85,000) 102,401 - 102,401 Total: Other Costs - - 187,401 (85,000) 102,401 - 102,401 BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. Contingency (85,000) Total Decrease (85,000)$ (85,000)$ TOTAL BUDGET AMENDMENTS Amendment Reason Decreased to cover higher-than-expected legal fees FY 2016 Actuals FY 2014 Actuals FY 2015 19 CAPITAL PROJECTS FUND The Capital Projects Fund is used to track revenues and expenditures associated with capital construction, acquisition and maintenance. Appropriations in Capital Projects Fund are on a project- length basis and do not expire until the project is complete. According to the City’s budgetary policies, a major capital project generally is defined as an expenditure that has an expected useful life of more than 3 years with an estimated total cost of $50,000 or more, or an improvement/addition to an existing capital asset. (Refer to the following pages.) 20 Capital Projects Fund Revenues Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) INFRASTRUCTURE MAINTENANCE FEES 96,249 95,529 90,000 - 90,000 81,643 8,357 PENALTIES & INTEREST/OTHER - 844 - - - - - INFRASTRUCTURE MAINTENANCE PENALTIES & INT - - - - - 1,397 (1,397) SIDEWALK REPLACEMENT 19,800 82,429 - - - - - CRABAPPLE PAVING FUND 5,250 - - - - - - TRAFFIC CALMING - 1,329 - - - - - TREE RECOMPENSE 75,000 147,000 - 94,000 94,000 94,000 - LANDFILL USE FEES 119,338 152,410 120,000 - 120,000 106,274 13,726 HYA FEES 7,808 - - - - - - INTEREST REVENUE 1,923 409 500 - 500 801 (301) DONATION/PARKS & RECREATION - 100,000 - - - - - INSURANCE PROCEEDS - 10,225 - - - - - INSURANCE PROCEEDS/PARKS & REC - - - 14,399 14,399 14,399 - OTHER MISCELLANEOUS REVENUE - 4,921 - - - - - OTHER MISC REV/ATLANTA HIDTA STIPEND - - - 6,000 6,000 6,000 - OPERATING TRANSFERS IN FROM GENERAL FUND 4,982,793 4,419,133 18,763,150 119,070 18,882,220 13,896,763 4,985,457 OPERATING TRANSFERS IN FROM CAPITAL GRANT FUND - - - 48,666 48,666 - 48,666 OPERATING TRANSFERS IN FROM E-911 FUND - 400,000 43,626 - 43,626 29,084 14,542 OPER TRFR IN FROM IMPACT FEE FUND/LAW ENFORCEMENT - - - 15,557 15,557 - 15,557 OPER TRFR IN FROM IMPACT FEE FUND/FIRE - - - 89,145 89,145 - 89,145 OPER TRFR IN FROM IMPACT FEE FUND/ROAD - - - 111,251 111,251 - 111,251 OPER TRFR IN FROM IMPACT FEE FUND/PARK - - - 668,123 668,123 - 668,123 PROCEEDS OF SALE OF ASSETS 300 - - - - - - Total Revenue 5,308,461 5,414,229 19,017,276 1,166,211 20,183,487 14,230,360 5,953,127 Expenditures Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) Mayor & Council LAND CONSERVATION - 375,158 510,069 - 510,069 1,000 509,069 BUILDINGS/FUTURE CITY FACILITIES 26,982 - - - - - - GREEN SPACE BOND INITIATIVE - - 200,000 - 200,000 1,301 198,699 Mayor & Council Total 26,982 375,158 710,069 - 710,069 2,301 707,768 General Admin VEHICLES / REPLACEMENT RESERVE - 19,414 13,762 - 13,762 - 13,762 General Admin Total - 19,414 13,762 - 13,762 - 13,762 Finance COMPUTER / SOFTWARE - 15,654 - - - - - Finance Total - 15,654 - - - - - General Government Buildings CITY HALL - - 9,935,171 - 9,935,171 3,668,281 6,266,890 General Government Buildings Total - - 9,935,171 - 9,935,171 3,668,281 6,266,890 Municipal Court FACILITY RENOVATIONS - - 55,000 - 55,000 1,700 53,300 Municipal Court Total - - 55,000 - 55,000 1,700 53,300 Police PUBLIC SAFETY COMMUNICATIONS 312,585 1,654,794 888,089 - 888,089 66,834 821,255 VEHICLES / NEW VEHICLES - - - - - - - VEHICLES / REPLACEMENT RESERVE 402,423 242,020 161,529 41,000 202,529 144,055 58,474 COMPUTER / SOFTWARE - - - - - - - AUTOMATED LICENSE PLATE READERS 39,917 - - 20,000 20,000 20,000 - POLICE FACILITY - - 30,000 15,557 45,557 - 45,557 Police Total 754,925 1,896,814 1,079,618 76,557 1,156,175 230,889 925,286 Actuals FY 2014 Actuals FY 2014 Actuals FY 2015 Actuals FY 2015 FY 2016 FY 2016 21 Capital Projects Fund Expenditures Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) Fire STATION REPAIR/ROOF REPLACEMENT STATION 42 - - 10,000 - 10,000 - 10,000 STATION 43 PARKING LOT REPAIR 330 - 113,644 - 113,644 74,853 38,791 STATION 42 REPLACEMENT - 6,000 151,000 - 151,000 - 151,000 STATION 41 GENERATOR REPLACEMENT - 38,189 8,811 - 8,811 - 8,811 FUEL MANAGEMENT SYSTEM - 29,822 3,178 - 3,178 - 3,178 VEHICLE REPLACEMENT RESERVE 194,386 104,368 1,670,087 - 1,670,087 974,469 695,618 ADVANCED LIFE SUPPORT EQUIP - 9,725 - - - - - AED UNITS - 27,435 18,783 - 18,783 - 18,783 MASS NOTIFICATION SIRENS 212,755 8,925 78,320 - 78,320 3,515 74,805 FIRE SAFETY HOUSE 15,181 - - - - - - LIVE FIRE TRAINING FACILITY - 12,075 487,925 50,000 537,925 8,110 529,815 Fire Total 422,652 236,539 2,541,748 50,000 2,591,748 1,060,947 1,530,801 Public Works CONSTRUCTION INSPECTORS 21,224 - 78,688 - 78,688 - 78,688 TRANSPORTATION MASTER PLAN UPDATE - 47,064 177,936 - 177,936 162,250 15,686 GRAVEL ROADS MAINTENANCE 86,690 70,457 131,927 - 131,927 68,404 63,523 STORMWATER MAINTENANCE 328,889 282,047 303,964 - 303,964 205,552 98,412 NPDES PERMIT COMPLIANCE 5,630 1,109 357,741 - 357,741 350 357,391 PAVEMENT MANAGEMENT 3,112,726 1,178,706 2,560,930 - 2,560,930 2,115,513 445,417 STORAGE BUILDING & YARD CONSTRUCTION 700 - 205,477 39,145 244,622 - 244,622 INFRASTRUCTURE / TRAFFIC CALMING - 2,659 100,904 - 100,904 - 100,904 INFRASTRUCTURE / RESTRIPING 5,267 - 181,952 - 181,952 70,940 111,012 CAMBRIDGE SCHOOL ZONE EQUIP - - - - - - - REPLACE SCHOOL ZONE FLASHERS - 53,820 48,654 - 48,654 - 48,654 INFRASTRUCTURE / EDGE OF PAVEMENT - - - - - - - INFRASTRUCTURE / BRIDGE REPLACEMENT 3,034 76,655 661,483 - 661,483 10,196 651,287 INFRASTRUCTURE / SIDEWALKS 10,755 22,089 1,429,652 (424) 1,429,228 263,608 1,165,620 BETHANY@COGBURN RD INTERSECTION IMPROVMTS 56 - - - - - - HOPEWELL/FRANCIS/COGBURN INTERSECTION 816,922 5,804 13,148 - 13,148 - 13,148 HOPEWELL @ BIRMINGHAM INTERSECTION IMPROVMTS 70,646 254,259 1,070,478 145,090 1,215,568 590,230 625,338 INTERSECTION/HOPEWELL @ BETHANY BND/BETHANY WAY - - 252,083 - 252,083 16,836 235,247 INTERSECTION/FREEMANVILLE @ PROVIDENCE & B'HAM 46,585 2,663 660,752 15,251 676,003 - 676,003 MCGINNIS FERRY INTERCHANGE - - 50,000 - 50,000 - 50,000 INFRASTRUCTURE/CRABAPPLE NE CONNECTOR - - 50,000 - 50,000 - 50,000 INTERSECTION/WEBB RD TURN LANES - 7,000 178,000 - 178,000 87,975 90,025 GREEN RD PEDESTRIAN LIGHTING - 75,149 - - - - - VEHICLES / NEW VEHICLES - 66,176 44,227 - 44,227 4,684 39,543 ASSET MANAGEMENT SOFTWARE - - 60,000 - 60,000 - 60,000 OTHER EQUIPMENT - 11,000 15,500 - 15,500 13,858 1,642 MOBILE TRAFFIC CONTROL CENTER - - 9,625 - 9,625 - 9,625 NORTH FULTON TRANSPORTATION PLAN - - 35,000 - 35,000 24,000 11,000 Public Works Total 4,509,123 2,156,657 8,678,121 199,062 8,877,183 3,634,395 5,242,788 Parks & Recreation PROF FEES/SIGN PROGRAM 7,600 - - - - - - PROF FEES/STRUCTURE DEMOLITION - - 27,600 - 27,600 27,600 - NORTHWESTERN MIDDLE IGA IMPROVEMENTS - 186,462 10,000 - 10,000 10,000 - PROVIDENCE PARK - 24,445 263,610 - 263,610 3,500 260,110 BYRD HOUSE RENOVATIONS 277,390 438,859 - 78,469 78,469 14,972 63,497 BROADWELL PARK PAVILION 273 531,350 - 21,445 21,445 - 21,445 PARK & TRAIL EXPANSION 380,067 34,809 2,000,000 646,678 2,646,678 - 2,646,678 Actuals FY 2014 Actuals FY 2015 FY 2016 22 Capital Projects Fund Expenditures Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) UTILITY VEHICLE - - 17,000 - 17,000 14,138 2,862 NEW VEHICLES - 26,921 - - - - - Parks & Recreation Total 665,329 1,242,846 2,318,210 746,592 3,064,802 70,210 2,994,592 Community Development DOWNTOWN MILTON MASTER PLAN - - 80,000 - 80,000 - 80,000 FORM BASED CODE/TDR ORDINANCE 265 29,220 - - - - - GATEWAY SIGNAGE & HISTORIC MARKERS 7,460 4,175 86,690 - 86,690 7,029 79,661 SITE IMPROVEMENT/TREE RECOMPENSE 850 94,838 160,517 94,000 254,517 29,393 225,124 Community Development Total 8,575 128,233 327,207 94,000 421,207 36,422 384,785 Total Expenditures 6,387,586 6,071,314 25,658,906 1,166,211 26,825,117 8,705,145 18,119,972 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (1,079,125) (657,085) (6,641,630) (6,641,630) 5,525,215 BEGINNING FUND BALANCE 8,960,703 7,881,578 7,224,493 7,224,493 7,224,493 ENDING FUND BALANCE 7,881,578 7,224,493 582,863 582,863 12,749,707 Actuals FY 2014 Actuals FY 2015 FY 2016 23 Capital Projects Fund BUDGET AMENDMENT NOTES Account Name REVENUES 1. Tree Recompense 94,000 2. Insurance Proceeds/Parks & Rec 14,399 3. Other Misc Revenue/Atlanta HIDTA Stipend 6,000 4. Operating Transfers In From General Fund 119,070 5. Operating Transfer In From Capital Grant Fund 48,666 6. Impact Fees/Law Enforcement 15,557 7. Impact Fees/Fire 89,145 8. Impact Fees/Road 111,251 9. Impact Fees/Park 668,123 1,166,211$ EXPENDITURES 1. Police/Vehicle Replacement Reserve 35,000 2. Police/Automated License Plate Reader 20,000 3. Parks & Rec/Byrd House Renovations 64,070 4. Police/Vehicle Replacement Reserve 6,000 4. Police/Police Facility 15,557 7. Fire/Live Fire Training Facility 50,000 8. Public Works & Fire/Storage Building & Yard Construction 39,145 9. Public Works/Sidewalks (424) 10. Public Works/Hopewell @ B'ham Rd Intersection Improvements 49,090 11. Public Works/Hopewell @ B'ham Rd Intersection Improvements 96,000 12. Public Works/Freemanville @ Providence & B'ham 15,251 13. Parks & Rec/Byrd House Renovations 14,399 14. Parks & Rec/Broadwell Park Pavilion 21,445 15. Parks & Rec/Park & Trail Enhancements 646,678 16. Community Development/Tree Recompense 94,000 1,166,211$ 1,166,211$ Increased to account for tree recompense funds collected Increased to account for the vehicle stipend from Atlanta HIDTA Increased to account for impact fees received for Road projects Increased to account for impact fees received for Park projects Increased to account for impact fees received for Police projects Increased to account for insurance proceeds received for roof repairs Funds transferred from General Fund (see explanation for revenue line item) Transferring in impact fees received for fire projects Transferring in impact fees received for road projects Transferring in impact fees received for park projects Increased to account for impact fees received for Fire projects Funds transferred from Capital Grant Fund (see explanation for revenue line item) Increased to reflect $500/mth for vehicle stipend for HIDTA officer Transferring funds from General Fund: - Police Department: - $55,000 for purchase of police truck - $20,000 for purchase of LPR - Parks & Recreation; - $64,090 to landscape T. S. Byrd House TOTAL BUDGET AMENDMENTS Transferring funds from Capital Grant Fund: - $49,090 from SR9 @ Bethany Bend remaining budget - ($424) for FY13 invoice that hit MARTA project but wasn't eligible for those funds Transferring in impact fees received for law enforcement projects Amendment Reason Increased to account for funds received Increased to account for funds received for insurance claim to repair the roof at the Thomas S. Byrd Sr House 24 CAPITAL GRANT FUND The Capital Grant Fund is considered to be a capital project fund that accounts for capital grants used to finance major capital projects. Capital Grant Fund Revenues Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) FED GOV GRANT/CAPITAL/IND/GDOT CRABAPPLE STREETS - - 500,000 - 500,000 - 500,000 FED GOV GRANT/CAPITAL/IND/GDOT TAP (BIG CREEK)11,377 41,891 146,732 - 146,732 98,200 48,532 FED GOV GRANT/CDBG - - 24,700 7,919 32,619 32,619 0 STATE GOV GRANT/LMIG FUNDS 275,873 278,684 200,000 80,076 280,076 280,076 0 STATE GOV GRANT/GDOT HPP FUNDS 60,362 614,695 5,938,408 - 5,938,408 2,200,000 3,738,408 STATE GOV GRANT/MARTA GRANT - 102,705 74,650 - 74,650 2,788 71,863 STATE GOV GRANT/SR 9 @ BETHANY BND 42,274 16,854 872 - 872 - 872 STATE GOV GRANT/GDOT LANDSCAPE - - 4,062 - 4,062 - 4,062 LOCL GOV GRANT/ALPHARETTA & NORTH FULTON CID 15,000 15,000 - - - - - INTEREST REVENUE 319 82 - - - 163 (163) OPERATING TRANSFER IN FROM GENERAL FUND - 600,180 911,202 - 911,202 842,668 68,534 Total Revenue 405,206 1,670,091 7,800,626 87,995 7,888,621 3,456,512 4,432,109 Expenditures Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) Public Works PAVEMENT MANAGEMENT 275,873 278,684 200,000 80,076 280,076 - 280,076 INFRASTRUCTURE / BHAM @ PROVIDENCE 113,068 1,835 - - - - - INFRASTRUCTURE/CRABAPPLE @ B'HAM 203,287 3,353,225 4,675,792 - 4,675,792 458,122 4,217,670 INFRASTRUCTURE/SIDEWALKS - 16,200 8,500 7,919 16,419 16,419 0 INFRASTRUCTURE/MARTA 95,788 480 71,438 424 71,862 71,862 (0) INFRASTRUCTURE/CRABAPPLE STREETSCAPE 79,318 30,750 643,432 - 643,432 15,536 627,896 INFRASTRUCTURE/DEERFIELD@MORRIS 150,919 - - - - - - INFRASTRUCTURE/SR 9@BETHANY BEND 73,134 777 51,091 (49,090) 2,001 2,000 1 INFRASTRUCTURE/TRAIL CONN TO BIG CREEK GREENW 66,585 121,143 62,272 - 62,272 39,466 22,806 Public Works Total 1,057,971 3,803,092 5,712,525 39,329 5,751,854 603,406 5,148,448 Community Development BRANDING & SIGNAGE 2,290 - 4,900 - 4,900 - 4,900 Community Development Total 2,290 - 4,900 - 4,900 - 4,900 Other Financing Uses OPERATING TRANSFER OUT TO CAPITAL PROJ FUND - - 48,666 - - - Other Financing Uses Total - - - 48,666 - - - Expenditures Total 1,060,261 3,803,092 5,717,425 87,995 5,756,754 603,406 5,153,348 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (655,055) (2,133,001) 2,083,201 2,853,107 BEGINNING FUND BALANCE 705,087 50,032 (2,082,969) (2,082,969) ENDING FUND BALANCE 50,032 (2,082,969) 232 770,137 Actuals FY 2015 FY 2016 Actuals FY 2015 FY 2016 Actuals FY 2014 Actuals FY 2014 25 BUDGET AMENDMENT NOTES Account Name REVENUES 1. Fed Gov Grant/CDBG 7,919 2. State Gov Grant/LMIG Funds 80,076 87,995$ EXPENDITURES 1. Public Works/Pavement Management 80,076 2. Public Works/Sidewalks 7,919 1. Public Works/MARTA 424 2. Public Works/SR9 @ Bethany Bend (49,090) 3. Operating Transfers Out to Capital Projects Fund 48,666 87,995$ 87,995$ Increased to reflect funds received from LMIG Increased to reflect CDBG Funds received TOTAL BUDGET AMENDMENTS These funds currently aren't needed for this project. Transferring to Capital Projects Fund Hopewell @ B'ham Project Transfer funds to Capital Projects Fund for the two previously mentioned adjustments Increased to account for additional funds received for sidewalk project Increased to reflect revenues received An invoice hit this account in FY13 that wasn't eligible for MARTA funds. Transferring funds from Capital Projects Fund to offset. Amendment Reason 26 IMPACT FEE FUND The Impact Fee Fund is considered to be a capital project fund that accounts for impact fees collected to fund future facility expansions or acquisitions of equipment necessary to serve our expanded population. The adjustments being requested will account for revenues received or anticipated to receive by the end of the fiscal year and operating transfers out to the corresponding projects. Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) IMPACT FEES/ADMIN FUND - - - 26,522 26,522 24,263 2,260 IMPACT FEES/LAW ENFORCEMENT FUND - - - 15,557 15,557 14,608 949 IMPACT FEES/FIRE FUND - - - 89,145 89,145 83,710 5,436 IMPACT FEES/ROAD FUND - - - 111,251 111,251 104,467 6,784 IMPACT FEES/PARK FUND - - - 668,123 668,123 605,972 62,151 INTEREST REVENUE - - - - - (0) 0 OPERATING TRANSFER IN FROM GENERAL FUND - - - - - - - Total Revenue - - - 910,599 910,599 833,020 Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) OPERATING TRANSFER OUT TO GENERAL FUND/ADMIN - - - 26,522 26,522 - 26,522 OP TRFR OUT TO CAPITAL PROJ FUND/LAW ENFORCEMENT - - - 15,557 15,557 - 15,557 OP TRFR OUT TO CAPITAL PROJ FUND/FIRE - - - 89,145 89,145 - 89,145 OP TRFR OUT TO CAPITAL PROJ FUND/ROAD - - - 111,251 111,251 - 111,251 OP TRFR OUT TO CAPITAL PROJ FUND/PARK - - - 668,123 668,123 - 668,123 Expenditures Total - - - 910,599 910,599 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - 833,020 BEGINNING FUND BALANCE - - - - ENDING FUND BALANCE - - - 833,020 Impact Fees Revenues Actuals FY 2014 Actuals FY 2015 FY 2016 Expenditures Actuals FY 2014 Actuals FY 2015 FY 2016 27 ORDINANCE NO. STATE OF GEORGIA FULTON COUNTY AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2016 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. BE IT ORDAINED by the City Council of the City of Milton, GA while in a council meeting on September 19, 2016 at 6:00 p.m. as follows: WHEREAS, the City Manager of the City of Milton has presented amendments to the fiscal year 2016 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budget amendments results in a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the amended fiscal year 2016 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget amendment, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s amended fiscal year 2016 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. ADOPTED AND APPROVED this 19th day of September, 2016. CITY OF MILTON, GEORGIA By: ________________________ Mayor Joe Lockwood _________________________ ________________________ Councilmember Karen Thurman Councilmember Burt Hewitt _________________________ ________________________ Councilmember Matt Kunz Councilmember Joe Longoria _________________________ ________________________ Councilmember Bill Lusk Councilmember Rick Mohrig (SEAL) Attest: _______________________________ City Clerk HOME Of 'THE BEST QUALITY OF LIFE W GEORGIA' MItTON-W. ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 1, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2017 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown In Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. MEETING DATE: Wednesday, September 7, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (,APPROVED NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: 441St () NO CITY ATTORNEY REVIEW REQUIRED: () YES () NO APPROVAL BY CITY ATTORNEY: () APPROVED () NOT APPROVED PLACED ON AGENDA FOR: c40-71 WL, REMARKS: M y YOM- PHONE: 678.242.25001 FAX: 678.242.2499 ® GFi en Aw �'k6 InlofcllyotmlRonga.us I w .cllyolmlllonga.usciryd N Community 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 - "°""`° —.11- General Fund Summary FY 2014 Total Activity FY 2015 Total Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Revenues Taxes 22,790,767 24,698,793 24,178,200 24,713,300 535,100 2.21 Licenses & Permits 924,864 911,175 859,000 858,685 (315) (0.04) Intergovernmental Revenues 1,711 - - - - - Charges for Services 615,982 502,208 600,000 519,700 (80,300) (13.38) Fines & Forfeitures 582,169 565,331 550,000 560,000 10,000 1.82 Investment Income 22,127 30,220 20,450 30,420 9,970 48.75 Contributions & Donations 2,357 3,420 - - - - Miscellaneous Revenue 53,539 102,233 47,628 140,612 92,984 195.23 Other Financing Sources 36,761 50,416 9,973,171 1,017,126 (8,956,045) (89.80) 25,030,278 26,863,797 36,228,449 27,839,843 (8,388,606) (23.15) Mayor & Council 143,961 157,650 171,375 166,759 (4,616) (2.69) City Clerk 172,811 169,046 193,574 192,198 (1,376) (0.71) City Manager 536,496 652,158 705,273 691,386 (13,887) (1.97) General Administration 38,503 45,313 43,557 72,818 29,261 67.18 Finance 383,331 388,008 427,877 433,109 5,232 1.22 Legal 299,448 223,903 230,000 290,000 60,000 26.09 Information Technology 532,035 713,472 837,203 876,834 39,631 4.73 Human Resources 267,537 247,351 341,602 334,445 (7,157) (2.10) Risk Management 183,009 215,723 216,328 283,300 66,972 30.96 General Govt Buildings 453,260 385,455 396,421 474,354 77,933 19.66 Communications 197,793 344,653 309,345 205,479 (103,866) (33.58) Community Outreach & Engagement - - - 119,573 119,573 100.00 Municipal Court 254,698 269,768 323,708 298,347 (25,361) (7.83) Police 3,157,817 3,686,436 4,202,095 4,270,211 68,116 1.62 Fire 5,099,302 5,343,279 5,997,260 6,298,720 301,460 5.03 Public Works 1,742,108 1,866,809 2,086,601 2,219,918 133,317 6.39 Parks & Recreation 748,116 839,510 1,509,405 1,417,312 (92,093) (6.10) Community Development 1,028,155 736,902 688,885 794,640 105,755 15.35 Economic Development 78,313 50,288 78,588 75,991 (2,597) (3.30) Debt Service 90,769 254,622 - 718,112 718,112 100.00 Other Financing Uses 8,313,444 11,277,882 22,687,406 6,235,200 (16,452,206) (72.52) M&O Initiatives - - - 950,073 950,073 100.00 23,720,905 27,868,228 41,446,503 27,418,779 (14,977,797) (33.85) Total Revenues Over/(Under) Expenditures 1,309,372 (1,004,431) (5,218,054) 421,064 Beginning Fund Balance 9,489,374 10,798,746 9,794,315 4,576,261 Ending Fund Balance 10,798,746 9,794,315 4,576,261 4,997,325 Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Revenues 100-0000-3111000 REAL PROPERTY TAX - CURRENT YEAR 8,579,383.76 9,545,175.60 - 9,300,000.00 10,100,000.00 800,000.00 8.60 100-0000-3111100 PUBLIC UTILITY TAX 57,083.77 80,123.35 73,380.72 60,000.00 73,000.00 13,000.00 21.67 100-0000-3112000 REAL PROPERTY TAX - PRIOR YEAR 203,539.92 390,184.28 297,397.23 350,000.00 300,000.00 (50,000.00) (14.29) 100-0000-3113000 PERSONAL PROPERTY TAX - CURRENT YEAR 191,084.04 189,667.54 - 190,000.00 190,000.00 - - 100-0000-3113100 MOTOR VEHICLE TAX 1,018,927.25 284,482.57 173,256.07 275,000.00 140,000.00 (135,000.00) (49.09) 100-0000-3113110 TITLE AD VALOREM TAX - 689,630.14 406,508.13 700,000.00 400,000.00 (300,000.00) (42.86) 100-0000-3113120 ALTERNATIVE AD VALOREM TAX (AAVT)- 2,224.13 2,481.92 - 2,000.00 2,000.00 - 100-0000-3113400 INTANGIBLE TAX 185,431.12 235,641.88 211,401.93 200,000.00 250,000.00 50,000.00 25.00 100-0000-3114000 PERSONAL PROPERTY TAX - PRIOR YEAR 5,136.24 5,131.34 3,644.46 2,000.00 5,000.00 3,000.00 150.00 100-0000-3116000 REAL ESTATE TRANSFER TAX 78,684.70 111,211.40 88,962.21 85,000.00 115,000.00 30,000.00 35.29 100-0000-3117000 FRANCHISE FEES 1,937,427.75 1,853,416.26 1,507,785.68 1,900,000.00 1,915,900.00 15,900.00 0.84 100-0000-3131000 LOCAL OPTION SALES TAX 7,722,017.81 8,404,438.84 6,387,718.63 8,300,000.00 8,400,000.00 100,000.00 1.20 100-0000-3142000 ALCOHOL BEVERAGE EXCISE 297,009.75 296,109.76 245,844.98 295,000.00 295,000.00 - - 100-0000-3143000 RENTAL VEHICLE EXCISE - - - - - - - 100-0000-3161000 BUSINESS & OCCUPATION TAX 673,613.67 652,114.02 648,085.31 650,000.00 650,000.00 - - 100-0000-3162000 INSURANCE PREMIUM TAX 1,764,314.40 1,884,879.92 - 1,800,000.00 1,800,000.00 - - 100-0000-3163000 FINANCIAL INSTITUTIONS TAX 35,172.00 39,673.00 46,001.00 39,000.00 46,000.00 7,000.00 17.95 100-0000-3190000 PENALTIES & INTEREST ON DELINQUENT TAXES - - - - - - - 100-0000-3191000 GENERAL PROPERTY - - - - - - - 100-0000-3191010 REAL PROPERTY TAXES 25,515.15 26,816.11 25,862.10 25,000.00 25,000.00 - - 100-0000-3191020 PERSONAL PROPERTY TAXES 323.76 387.43 185.89 200.00 200.00 - - 100-0000-3192000 ALCOHOLIC BEVERAGE EXCISE TAX - 32.06 583.96 - 200.00 200.00 - 100-0000-3194000 BUSINESS & OCCUPATION TAX 16,101.81 7,453.56 6,628.17 7,000.00 6,000.00 (1,000.00) (14.29) 100-0000-3211000 ALCOHOL BEVERAGE LICENSES 138,600.00 147,400.00 140,450.00 145,000.00 140,000.00 (5,000.00) (3.45) 100-0000-3211010 ADVERTISING FEE 1,600.00 2,800.00 600.00 1,000.00 600.00 (400.00) (40.00) 100-0000-3211400 POURING PERMIT 6,255.00 6,990.00 5,040.00 5,500.00 6,000.00 500.00 9.09 100-0000-3211410 PUBLIC FACILITIES ALCOHOL PERMIT - 200.00 200.00 1,000.00 300.00 (700.00) (70.00) 100-0000-3212910 SOLICITATION PERMIT 195.00 390.00 1,170.00 300.00 585.00 285.00 95.00 100-0000-3222100 ZONING & LAND USE PERMITS 21,775.00 11,300.00 6,950.00 10,000.00 10,000.00 - - 100-0000-3222120 LAND DISTURBANCE PERMITS 263,920.26 238,091.52 135,596.90 200,000.00 200,000.00 - - 100-0000-3222140 MODIFICATION 2,100.00 350.00 350.00 600.00 700.00 100.00 16.67 100-0000-3222150 VARIANCE 5,200.00 8,450.00 4,100.00 6,500.00 6,500.00 - - 100-0000-3222180 SEASONAL & SPECIAL EVENTS 1,580.00 1,260.00 660.00 1,000.00 1,000.00 - - 100-0000-3222300 SIGN PERMITS 8,425.26 6,505.63 8,593.20 4,000.00 7,000.00 3,000.00 75.00 100-0000-3229912 FILM & MEDIA PERMIT FEE - - 1,200.00 - - - - 100-0000-3231000 BUILDING PERMITS 460,285.57 476,626.13 400,148.32 480,000.00 480,000.00 - - 100-0000-3239010 NPDES FEES 13,300.70 7,871.60 4,413.20 3,000.00 4,000.00 1,000.00 33.33 100-0000-3239020 TAXI & DRIVER PERMITTING FEES 1,500.00 300.00 - 1,000.00 - (1,000.00) (100.00) 100-0000-3240000 PENALTIES & INTEREST ON DELINQUENT LIC & PERMITS - - - - - - - 100-0000-3244000 ALCOHOL BEVERAGE LICENSE INTEREST 127.30 10.28 1,761.01 100.00 500.00 400.00 400.00 100-0000-3246000 RESID/COMM WORK WITHOUT A PERMIT - 2,629.75 1,847.00 - 1,500.00 1,500.00 - 100-0000-3310000 FEDERAL GOVERNMENT GRANTS - - - - - - - 100-0000-3311102 BULLETPROOF VEST PARTNERSHIP - - 2,800.00 - - - - 100-0000-3360000 LOCAL GOVERNMENT GRANTS - - - - - - - 100-0000-3361010 SSD FUNDS 1,711.44 - - - - - - 100-0000-3410000 ADMINISTRATIVE FEES - - - - - - - 100-0000-3411000 BUSINESS & ALCOHOLIC BEV LIC ADMIN FEES 69,645.00 70,097.75 68,764.31 65,000.00 70,000.00 5,000.00 7.69 100-0000-3411010 COURT ADMINISTRATIVE FEES 237,744.46 151,167.99 102,839.78 190,000.00 150,000.00 (40,000.00) (21.05) 100-0000-3413000 PLANNING & DEVELOPMENT FEES - - - - - - - 100-0000-3413010 MAPS & CERT LETTERS 510.00 510.00 360.00 300.00 450.00 150.00 50.00 Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % 100-0000-3413020 PLAN REVIEW FEES 198,108.30 177,451.00 125,210.25 150,000.00 150,000.00 - - 100-0000-3414000 OPEN RECORDS FEES 546.52 684.40 587.76 500.00 500.00 - - 100-0000-3419000 OTHER CHARGES FOR SERVICES - - - - - - - 100-0000-3419001 ONLINE PAYMENT CONVENIENCE FEE 3,686.25 5,376.25 3,561.25 3,700.00 4,500.00 800.00 21.62 100-0000-3419010 DEVELOPMENT BOND FEE 1,400.00 2,300.00 1,150.00 1,000.00 1,000.00 - - 100-0000-3419020 DEVELOPMENT BOND FEE TO OFFSET LEGAL EXPENSE 8,500.00 11,500.00 5,750.00 7,000.00 6,000.00 (1,000.00) (14.29) 100-0000-3419100 ELECTION QUALIFYING FEE - 1,170.00 - - 2,250.00 2,250.00 - 100-0000-3421000 SPECIAL POLICE SERVICES FEES - - - - - - - 100-0000-3421200 ACCIDENT REPORTS 55.74 - - - - - - 100-0000-3421210 EXPUNGEMENT FEES 1,700.00 (50.00) - - - - - 100-0000-3421310 FALSE ALARMS FEES 5,100.00 3,750.00 6,000.00 4,000.00 5,000.00 1,000.00 25.00 100-0000-3422000 SPECIAL FIRE SERVICES FEES - - - - - - - 100-0000-3422010 FIRE PLAN REVIEW 1,228.50 1,088.09 3,174.32 800.00 900.00 100.00 12.50 100-0000-3422020 FIRE INSPECTION 4,200.00 8,115.00 7,600.00 5,000.00 7,000.00 2,000.00 40.00 100-0000-3423110 FINGERPRINTING FEE 4,200.50 6,435.00 4,680.00 4,000.00 4,000.00 - - 100-0000-3426000 MEDICAL REIMBURSEMENT (E911)- - 422.74 - - - - 100-0000-3429000 OTHER PUBLIC SAFETY FEES - - - - - - - 100-0000-3429001 CPR CLASSES 210.00 171.00 26.00 150.00 150.00 - - 100-0000-3429002 SELF DEFENSE CLASSES 1,050.00 565.00 2,505.00 1,000.00 1,000.00 - - 100-0000-3429003 MPD EXPLORERS PROGRAM - - 372.00 - - - - 100-0000-3464100 BACKGROUND CHECK FEES 17,125.00 15,810.00 13,290.00 14,000.00 14,000.00 - - 100-0000-3472000 ACTIVITY FEES - - - - - - - 100-0000-3472002 JOYFUL SOLES 17,132.50 26,225.00 28,097.90 23,000.00 25,000.00 2,000.00 8.70 100-0000-3472030 COMMISSIONS - - - - - - - 100-0000-3472031 KONA ICE - - 658.00 - 250.00 250.00 - 100-0000-3472032 CORE PHYSIQUE 4,104.40 1,378.75 - - - - - 100-0000-3472033 EAGLE STIX LACROSSE - 4,435.00 21,581.25 8,500.00 12,000.00 3,500.00 41.18 100-0000-3472034 FITT 2 U 5,585.95 3,710.50 1,639.40 2,500.00 - (2,500.00) (100.00) 100-0000-3472035 NORTH GA REC LACROSSE 23,019.50 9,069.50 22,817.00 30,000.00 12,000.00 (18,000.00) (60.00) 100-0000-3472036 SPERBER MUSIC 1,090.63 360.59 186.50 250.00 100.00 (150.00) (60.00) 100-0000-3472038 BLAZE SPORTS - 300.00 - - - - - 100-0000-3472037 YMCA 2,286.48 - - - - - - 100-0000-3472039 HALFTIME SPORTS BASKETBALL 2,464.00 257.00 3,680.00 5,000.00 2,500.00 (2,500.00) (50.00) 100-0000-3472040 HOPEWELL YOUTH ASSOCIATION - - 33,229.50 75,000.00 40,000.00 (35,000.00) (46.67) 100-0000-3472041 NFL YOUTH FLAG FOOTBALL 848.00 - 12,805.00 9,000.00 9,000.00 - - 100-0000-3472042 SOUTHERN EDUCATIONAL RESOURCES 4,045.40 - - - - - - 100-0000-3472044 WANNA PLAY BASEBALL CONCESSIONS STAND - - 1,307.23 - 1,800.00 1,800.00 - 100-0000-3490000 OTHER CHARGES FOR SERVICES - - - - - - - 100-0000-3493000 BAD CHECK FEES 395.00 330.00 300.00 300.00 300.00 - - 100-0000-3511000 COURT FINES & FORFEITURES 580,219.35 565,331.44 439,772.22 550,000.00 560,000.00 10,000.00 1.82 100-0000-3511010 ORDINANCE FINES 1,950.00 - - - - - - 100-0000-3611000 INTEREST REVENUE 548.71 430.16 496.39 450.00 420.00 (30.00) (6.67) 100-0000-3621000 REALIZED GAIN OR LOSS 21,578.49 29,789.72 36,480.85 20,000.00 30,000.00 10,000.00 50.00 100-0000-3711000 DONATION REVENUE 100.00 - - - - - - 100-0000-3711011 VILLAGE VOLUNTEERS - - 1,000.00 - - - - 100-0000-3711020 PUBLIC SAFETY 991.97 50.00 - - - - - 100-0000-3711021 FIRE 1,090.50 2,639.00 889.00 - - - - 100-0000-3711030 MILTON FIRST RESPONDERS FOUNDATION - - 7,582.00 - - - - 100-0000-3711060 COMMUNITY DEVELOPMENT 122.71 52.95 - - - - - Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % 100-0000-3711070 PARKS & RECREATION 51.63 - 1,693.87 - - - - 100-0000-3711071 JOYFUL SOLES - 677.99 - - - - - 100-0000-3810000 RENTS & ROYALTIES - - - - - - - 100-0000-3810001 CELL TOWER LEASE 17,940.00 25,992.00 71,083.38 43,428.00 77,412.00 33,984.00 78.25 100-0000-3810003 LEASE - 15260 BELL PARK RD 30.00 - - - - - - 100-0000-3814000 FACILITY RENTAL - - - - - - - 100-0000-3814001 BETHWELL COMMUNITY CENTER 1,970.00 1,550.00 1,770.00 1,500.00 1,500.00 - - 100-0000-3814002 FRIENDSHIP PARK 480.00 180.00 220.00 200.00 200.00 - - 100-0000-3814003 BELL MEMORIAL PARK 250.00 - 19,487.50 - 20,000.00 20,000.00 - 100-0000-3814004 THOMAS S BYRD HOUSE - - - - - - - 100-0000-3814005 BROADWELL PAVILION - 1,700.00 1,900.00 2,500.00 1,500.00 (1,000.00) (40.00) 100-0000-3830000 REIMBURSEMENT FOR DAMAGED PROPERTY - - - - - - - 100-0000-3831000 INSURANCE PROCEEDS - - - - - - - 100-0000-3831010 PUBLIC SAFETY 476.45 10,900.25 6,024.55 - - - - 100-0000-3831020 PUBLIC WORKS 19,355.80 2,800.42 - - - - - 100-0000-3832000 CITIZEN REIMBURSEMENT 1,085.00 850.00 - - - - - 100-0000-3891000 OTHER MISC REVENUE 12,034.32 57,681.51 (30.11)- 40,000.00 40,000.00 - 100-0000-3891001 ATLANTA HIDTA REIMBURSEMENTS - - 12,819.31 - - - - 100-0000-3891010 OVER/SHORT CASH DRAWER (82.69) 11.13 1.24 - - - - 100-0000-3891020 EVIDENCE RM - UNCLAIMED CASH - 568.01 181.82 - - - - 100-0000-3912000 OPERATING TRANSFERS IN FROM OTHER FUNDS - - - - - - - 100-0000-3912020 HOTEL/MOTEL TAX FUND 20,000.00 20,000.00 - 20,000.00 20,000.00 - - 100-0000-3912021 CAPITAL PROJECT FUND - - - - 243,000.00 243,000.00 - 100-0000-3912050 CAPITAL PROJECTS-REVENUE BOND FUND - - 9,935,171.00 9,935,171.00 712,604.00 (9,222,567.00) (92.83) 100-0000-3912060 CAPITAL PROJECTS-IMPACT FEE FUND/ADMIN - - - - 26,522.00 26,522.00 - 100-0000-3921000 PROCEEDS OF SALE OF ASSETS 16,761.04 30,416.09 5,012.50 18,000.00 15,000.00 (3,000.00) (16.67) Total Revenues 25,030,277.84 26,863,796.59 21,855,758.73 36,228,449.00 27,839,843.00 (8,388,606.00) (23.15) Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Mayor & Council 100-1110-511100000 SALARIES & WAGES 100,888.58 101,388.59 86,238.56 101,000.00 101,000.00 - - 100-1110-511600000 STIPEND - - - - - - - 100-1110-511601000 THURMAN 450.95 - - 2,000.00 2,000.00 - - 100-1110-511602000 KUNZ 1,161.83 592.40 957.35 2,000.00 2,000.00 - - 100-1110-511603000 LUSK 450.95 - - 2,000.00 2,000.00 - - 100-1110-511604000 HEWITT 450.95 - - 2,000.00 2,000.00 - - 100-1110-511605000 LONGORIA 450.95 - - 2,000.00 2,000.00 - - 100-1110-511606000 MOHRIG 1,236.96 1,383.97 1,355.12 2,000.00 2,000.00 - - 100-1110-511607000 LOCKWOOD 1,193.21 809.19 607.62 3,000.00 3,000.00 - - 100-1110-512000000 EMPLOYEE BENEFITS - - - - - - - 100-1110-512200000 401A (SS MATCH)3,783.24 3,801.99 3,233.87 3,791.00 3,791.00 - - 100-1110-512300000 FICA MEDICARE 1,462.88 1,470.13 1,250.46 1,468.00 1,468.00 - - 100-1110-512600000 UNEMPLOYMENT INSURANCE 355.40 345.80 314.60 350.00 350.00 - - 100-1110-512700000 WORKER'S COMPENSATION 257.25 409.00 242.72 381.00 310.00 (71.00) (18.64) 100-1110-521200000 PROFESSIONAL FEES - 600.00 - - - - - 100-1110-521200001 FACILITATOR - 7,527.08 - 1,431.00 6,800.00 5,369.00 375.19 100-1110-522320000 RENTAL EQUIPMENT & VEHICLES 319.31 165.05 620.92 621.00 - (621.00) (100.00) 100-1110-523201000 POSTAGE 0.48 - - - - - - 100-1110-523300000 ADVERTISING 1,262.00 1,315.00 1,487.00 1,315.00 1,500.00 185.00 14.07 100-1110-523400000 PRINTING 91.00 - 559.00 400.00 350.00 (50.00) (12.50) 100-1110-523500000 TRAVEL 329.58 - - - - - - 100-1110-523500001 GMA CONFERENCE 7,468.58 6,476.38 3,206.78 7,000.00 7,320.00 320.00 4.57 100-1110-523500003 MAYORS DAY 743.12 894.20 1,041.36 2,500.00 1,680.00 (820.00) (32.80) 100-1110-523500004 R.E. KNOX MUNICIPAL LEADERSHIP INSTITUTE - 987.20 1,310.76 2,120.00 2,790.00 670.00 31.60 100-1110-523600000 DUES AND FEES - - - - - - - 100-1110-523600001 GREATER NORTH FULTON CHAMBER 1,250.00 8,750.00 5,000.00 6,250.00 - (6,250.00) (100.00) 100-1110-523600003 GMA ANNUAL DUES 9,930.93 10,123.61 10,300.56 10,500.00 10,550.00 50.00 0.48 100-1110-523700000 EDUCATION & TRAINING 325.00 - - 1,800.00 - (1,800.00) (100.00) 100-1110-523700001 GMA CONFERENCE 4,360.00 4,190.00 3,045.00 4,500.00 4,000.00 (500.00) (11.11) 100-1110-523700002 MAYOR'S DAY 2,310.00 4,940.16 2,085.00 5,000.00 5,250.00 250.00 5.00 100-1110-523700003 R.E. KNOX MUNICIPAL LEADERSHP - - 1,200.00 1,100.00 1,800.00 700.00 63.64 100-1110-531100000 GENERAL SUPPLIES 2,163.72 90.94 3,826.16 3,798.00 1,000.00 (2,798.00) (73.67) 100-1110-531300000 FOOD/MEALS 781.47 183.90 612.38 800.00 800.00 - - 100-1110-532100000 PROMOTIONAL ITEMS - - - - - - - 100-1110-573100000 PAYMENT TO OTHERS / NON-RECURRING 482.90 1,205.85 406.69 250.00 1,000.00 750.00 300.00 Total Mayor & Council 143,961.24 157,650.44 128,901.91 171,375.00 166,759.00 (4,616.00) (2.69) Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % City Clerk 100-1130-511100000 SALARIES & WAGES 106,467.03 108,585.18 91,964.89 111,317.00 113,869.00 2,552.00 2.29 100-1130-512000000 EMPLOYEE BENEFITS - - - - - - - 100-1130-512100000 GROUP INSURANCE 1,650.82 845.88 5,702.40 11,472.00 - (11,472.00) (100.00) 100-1130-512100001 MEDICAL INSURANCE - - - - 10,174.00 10,174.00 - 100-1130-512100002 DENTAL INSURANCE - - - - 811.00 811.00 - 100-1130-512100003 VISION INSURANCE - - - - 190.00 190.00 - 100-1130-512100004 LIFE INSURANCE - - - - 402.00 402.00 - 100-1130-512100005 AD&D INSURANCE - - - - 11.00 11.00 - 100-1130-512100006 SHORT TERM DISABILITY - - - - 66.00 66.00 - 100-1130-512100007 LONG TERM DISABILITY - - - - 308.00 308.00 - 100-1130-512200000 401A (SS MATCH)3,992.46 4,072.04 3,448.78 5,002.00 5,175.00 173.00 3.46 100-1130-512300000 FICA MEDICARE 1,541.89 1,572.65 1,299.41 1,600.00 1,652.00 52.00 3.25 100-1130-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-1130-512401000 401A ER MATCH OF 457B CONTRIBUTIONS - - - 4,999.00 5,193.00 194.00 3.88 100-1130-512402000 PENSION (GMEBS)9,502.66 7,279.41 4,179.05 6,729.00 6,931.00 202.00 3.00 100-1130-512600000 UNEMPLOYMENT INSURANCE 98.78 164.45 126.30 150.00 100.00 (50.00) (33.33) 100-1130-512700000 WORKER'S COMPENSATION 342.51 181.00 228.05 419.00 301.00 (118.00) (28.16) 100-1130-512902000 FSA/HSA/HRA CONTRIBUTIONS 4,540.00 1,750.00 - - 969.00 969.00 - 100-1130-521200000 PROFESSIONAL FEES 6,915.30 - - 7,000.00 - (7,000.00) (100.00) 100-1130-523200000 COMMUNICATIONS 710.88 710.88 592.40 711.00 711.00 - - 100-1130-523201000 POSTAGE 119.66 43.93 46.38 200.00 100.00 (100.00) (50.00) 100-1130-523300000 ADVERTISING 481.50 1,673.50 1,046.28 1,200.00 1,200.00 - - 100-1130-523400000 PRINTING 82.42 - - 100.00 200.00 100.00 100.00 100-1130-523500000 TRAVEL - - - - - - - 100-1130-523500001 CVIOG 566.63 - - 400.00 960.00 560.00 140.00 100-1130-523500002 GMA ANNUAL CONFERENCE 191.45 - - - - - - 100-1130-523600000 DUES AND FEES 37.00 - - - - - - 100-1130-523600001 GMC/FOA 14.25 117.75 75.00 75.00 75.00 - - 100-1130-523700000 EDUCATION & TRAINING - - - - - - - 100-1130-523700001 CVIOG 655.00 - - 400.00 800.00 400.00 100.00 100-1130-523850100 MAINTENANCE CONTRACTS - - - - - - - 100-1130-523850101 MUNICODE 8,473.68 16,184.24 10,845.16 15,000.00 15,000.00 - - 100-1130-523850102 GRANICUS 25,755.40 25,700.40 23,558.70 26,000.00 26,000.00 - - 100-1130-531100000 GENERAL SUPPLIES 672.01 164.56 - 800.00 1,000.00 200.00 25.00 Total City Clerk 172,811.33 169,045.87 143,112.80 193,574.00 192,198.00 (1,376.00) (0.71) Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % City Manager 100-1320-511100000 SALARIES & WAGES 353,273.23 485,144.76 396,913.50 511,856.00 510,573.00 (1,283.00) (0.25) 100-1320-511500000 CAR ALLOWANCE 7,227.61 7,227.61 2,686.13 7,228.00 - (7,228.00) (100.00) 100-1320-512000000 EMPLOYEE BENEFITS - - - - - - - 100-1320-512100000 GROUP INSURANCE 32,822.10 47,480.60 39,590.12 42,987.00 - (42,987.00) (100.00) 100-1320-512100001 MEDICAL INSURANCE - - - - 40,696.00 40,696.00 - 100-1320-512100002 DENTAL INSURANCE - - - - 3,244.00 3,244.00 - 100-1320-512100003 VISION INSURANCE - - - - 760.00 760.00 - 100-1320-512100004 LIFE INSURANCE - - - - 2,043.00 2,043.00 - 100-1320-512100005 AD&D INSURANCE - - - - 56.00 56.00 - 100-1320-512100006 SHORT TERM DISABILITY - - - - 264.00 264.00 - 100-1320-512100007 LONG TERM DISABILITY - - - - 1,317.00 1,317.00 - 100-1320-512200000 401A (SS MATCH)10,964.74 16,480.00 15,581.70 18,929.00 23,232.00 4,303.00 22.73 100-1320-512300000 FICA MEDICARE 4,943.60 6,801.38 5,538.68 7,321.00 7,325.00 4.00 0.05 100-1320-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-1320-512401000 401A ER MATCH OF 457B CONTRIBUTIONS 3,572.91 4,860.50 6,606.78 5,047.00 24,312.00 19,265.00 381.71 100-1320-512402000 PENSION (GMEBS)30,603.35 50,854.55 62,067.15 45,019.00 29,697.00 (15,322.00) (34.03) 100-1320-512600000 UNEMPLOYMENT INSURANCE 148.15 197.58 197.60 200.00 200.00 - - 100-1320-512700000 WORKER'S COMPENSATION 913.32 5,088.25 4,772.32 4,929.00 4,282.00 (647.00) (13.13) 100-1320-512902000 FSA/HSA/HRA CONTRIBUTIONS - - 1,500.00 1,500.00 3,876.00 2,376.00 158.40 100-1320-521200000 PROFESSIONAL FEES 47,075.78 - 14,670.00 13,860.00 - (13,860.00) (100.00) 100-1320-521200002 STAFF CONFERENCE - 420.65 6,495.42 3,000.00 3,000.00 - - 100-1320-521200004 ICMA LOCAL GOVT RESEARCH COLLABERATIVE 4,623.04 5,000.00 6,250.00 5,000.00 5,000.00 - - 100-1320-521200005 LEADERSHIP ICMA 12,558.66 - - - - - - 100-1320-522320000 RENTAL EQUIP & VEHICLES - - 165.20 - - - - 100-1320-523200000 COMMUNICATIONS 2,950.17 2,429.51 2,026.28 3,080.00 3,060.00 (20.00) (0.65) 100-1320-523201000 POSTAGE 362.49 305.15 127.37 400.00 300.00 (100.00) (25.00) 100-1320-523300000 ADVERTISING - - - - - - - 100-1320-523400000 PRINTING 520.20 44.00 111.00 180.00 192.00 12.00 6.67 100-1320-523500000 TRAVEL 2,318.34 81.00 - 100.00 - (100.00) (100.00) 100-1320-523500001 GMA CONFERENCE 1,477.44 - 1,292.54 - 1,800.00 1,800.00 - 100-1320-523500002 ICMA CONFERENCE 1,133.65 2,107.85 88.30 2,300.00 - (2,300.00) (100.00) 100-1320-523500004 GCCMA CONFERENCE 290.66 359.62 327.00 1,962.00 2,670.00 708.00 36.09 100-1320-523500005 ALLIANCE FOR INNOVATION/TLG 3,931.74 3,760.13 3,477.51 2,902.00 3,130.00 228.00 7.86 100-1320-523500006 ALLIANCE FOR INNOVATION/LGRC 517.79 - - - - - - 100-1320-523500007 BIG IDEAS CONFERENCE - - - 1,094.00 - (1,094.00) (100.00) 100-1320-523500008 SEI LEADERSHIP INSTITUTE - - 2,158.40 2,100.00 - (2,100.00) (100.00) 100-1320-523600000 DUES AND FEES - - 2,856.56 4,897.00 4,897.00 - - 100-1320-523600001 ICMA 1,014.58 2,223.66 2,890.45 2,574.00 2,500.00 (74.00) (2.87) 100-1320-523600002 GCCMA 125.00 302.05 520.90 375.00 375.00 - - 100-1320-523600003 CIVIC ORGANIZATION DUES 2,109.15 2,498.75 1,585.00 2,570.00 1,285.00 (1,285.00) (50.00) 100-1320-523600004 ALLIANCE FOR INNOVATION 2,500.00 2,550.00 2,550.00 2,550.00 2,600.00 50.00 1.96 100-1320-523600005 GFOA MEMBERSHIP 225.00 75.00 - - - - - 100-1320-523600006 GGFOA MEMBERSHIP 50.00 - - - - - - 100-1320-523700000 EDUCATION & TRAINING 684.00 75.00 - 500.00 - (500.00) (100.00) 100-1320-523700001 GMA CONFERENCE - - 1,035.00 - 2,000.00 2,000.00 - 100-1320-523700002 ICMA CONFERENCE 885.00 655.00 - 1,400.00 - (1,400.00) (100.00) 100-1320-523700004 GCCMA CONFERENCE 825.00 1,300.00 2,125.00 2,125.00 2,550.00 425.00 20.00 100-1320-523700005 TRANSFORMING LOCAL GOVT CONFERENCE 1,650.00 1,500.00 1,100.00 1,000.00 1,650.00 650.00 65.00 100-1320-523700006 SEI LEADERSHIP INSTITUTE - - 3,850.00 3,700.00 - (3,700.00) (100.00) 100-1320-523850100 MAINTENANCE CONTRACTS - - - - - - - 100-1320-523850101 GO TO MEETING 588.00 490.00 - 588.00 - (588.00) (100.00) Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % 100-1320-531100000 GENERAL SUPPLIES 1,980.36 351.75 733.22 1,000.00 1,000.00 - - 100-1320-531300000 FOOD/MEALS 1,382.44 1,387.06 1,270.38 1,000.00 1,500.00 500.00 50.00 100-1320-531400000 BOOKS & PERIODICALS - 106.90 - - - - - 100-1320-542500000 OTHER EQUIPMENT 248.96 - - - - - - 100-1320-542502000 CELL PHONES - - - - - - - Total City Manager 536,496.46 652,158.31 593,159.51 705,273.00 691,386.00 (13,887.00) (1.97) Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % General Administration 100-1500-522230000 VEHICLE REPAIRS & MAINTENANCE 13.95 - - 1,500.00 1,500.00 - - 100-1500-522310000 RENTAL LAND & BUILDINGS - - - - - - - 100-1500-522310001 STORAGE UNIT 660.00 1,830.00 1,315.00 1,740.00 1,740.00 - - 100-1500-523201000 POSTAGE - 519.09 3,026.28 2,000.00 13,000.00 11,000.00 550.00 100-1500-523400000 PRINTING 54.28 - - - 300.00 300.00 - 100-1500-523600000 DUES AND FEES 222.92 330.41 340.00 281.00 410.00 129.00 45.91 100-1500-523850100 MAINTENANCE CONTRACTS - - - - - - - 100-1500-523850101 SHREDDING 1,025.22 1,186.78 2,550.68 900.00 2,700.00 1,800.00 200.00 100-1500-523850102 POSTAGE/FOLDER/INSERTER MACHINES 3,744.00 3,744.00 2,376.00 3,636.00 3,168.00 (468.00) (12.87) 100-1500-531100000 GENERAL SUPPLIES 10,220.33 9,770.33 7,695.23 11,000.00 25,000.00 14,000.00 127.27 100-1500-531100001 TONER 22,102.94 27,685.05 19,231.32 22,000.00 25,000.00 3,000.00 13.64 100-1500-531270000 GASOLINE/DIESEL 458.89 247.43 23,516.10 500.00 - (500.00) (100.00) 100-1500-542300000 FURNITURE & FIXTURES - - 159.63 - - - - Total General Administration 38,502.53 45,313.09 60,210.24 43,557.00 72,818.00 29,261.00 67.18 Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Finance 100-1510-511100000 SALARIES & WAGES 229,537.14 233,405.55 200,740.14 239,754.00 232,861.00 (6,893.00) (2.88) 100-1510-512000000 EMPLOYEE BENEFITS - - - - - - - 100-1510-512100000 GROUP INSURANCE 11,092.71 13,319.70 30,250.35 42,635.00 - (42,635.00) (100.00) 100-1510-512100001 MEDICAL INSURANCE - - - - 40,696.00 40,696.00 - 100-1510-512100002 DENTAL INSURANCE - - - - 3,244.00 3,244.00 - 100-1510-512100003 VISION INSURANCE - - - - 760.00 760.00 - 100-1510-512100004 LIFE INSURANCE - - - - 1,209.00 1,209.00 - 100-1510-512100005 AD&D INSURANCE - - - - 33.00 33.00 - 100-1510-512100006 SHORT TERM DISABILITY - - - - 264.00 264.00 - 100-1510-512100007 LONG TERM DISABILITY - - - - 926.00 926.00 - 100-1510-512200000 401A (SS MATCH)8,750.51 9,903.15 8,717.49 10,085.00 11,144.00 1,059.00 10.50 100-1510-512300000 FICA MEDICARE 3,317.90 3,289.40 2,771.40 3,447.00 3,359.00 (88.00) (2.55) 100-1510-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-1510-512401000 401A ER MATCH OF 457B CONTRIBUTIONS 2,390.54 4,669.65 5,123.81 7,646.00 13,344.00 5,698.00 74.52 100-1510-512402000 PENSION (GMEBS)20,361.64 18,365.59 12,635.91 17,070.00 11,821.00 (5,249.00) (30.75) 100-1510-512600000 UNEMPLOYMENT INSURANCE 208.53 242.42 227.11 200.00 200.00 - - 100-1510-512700000 WORKER'S COMPENSATION 770.23 635.75 535.40 903.00 704.00 (199.00) (22.04) 100-1510-512902000 FSA/HSA/HRA CONTRIBUTIONS 6,600.00 7,200.00 2,400.00 2,400.00 3,876.00 1,476.00 61.50 100-1510-521100000 ADMINISTRATIVE FEES - - - - - - - 100-1510-521100001 BANK FEES 12.00 15.00 0.42 - - - - 100-1510-521100002 CREDIT CARD FEES 45,894.57 40,507.26 39,558.19 45,000.00 50,000.00 5,000.00 11.11 100-1510-521200000 PROFESSIONAL FEES 510.00 - 138.00 - - - - 100-1510-521200003 AUDIT FEES 30,500.00 30,500.00 35,875.00 32,000.00 32,500.00 500.00 1.56 100-1510-523200000 COMMUNICATIONS - 709.79 592.24 715.00 720.00 5.00 0.70 100-1510-523201000 POSTAGE 8,367.11 8,416.97 1,131.08 9,000.00 6,500.00 (2,500.00) (27.78) 100-1510-523300000 ADVERTISING 3,593.25 3,923.25 3,603.80 4,500.00 4,500.00 - - 100-1510-523400000 PRINTING - 40.00 - - - - - 100-1510-523400001 CITY CHECKS 838.04 606.40 944.54 1,000.00 1,000.00 - - 100-1510-523400002 PROPERTY TAX BILLS 3,158.40 3,713.20 202.80 4,000.00 4,000.00 - - 100-1510-523400004 BUSINESS CARDS 44.00 94.00 152.00 88.00 88.00 - - 100-1510-523400005 BUSINESS LICENSE RENEWALS 2,343.95 2,020.20 - - - - - 100-1510-523500000 TRAVEL 6.00 4.00 - - - - - 100-1510-523500001 CVIOG COURSES 224.08 - - 500.00 - (500.00) (100.00) 100-1510-523500002 GGFOA CONFERENCE 685.60 192.60 1,134.27 555.00 357.00 (198.00) (35.68) 100-1510-523500003 GNIGP CONFERENCE - - - 170.00 1,288.00 1,118.00 657.65 100-1510-523500004 DOAS TRAINING - - - 150.00 - (150.00) (100.00) 100-1510-523600000 DUES AND FEES 39.00 - 254.25 41.00 42.00 1.00 2.44 100-1510-523600001 GFOA MEMBERSHIP - 150.00 300.00 250.00 225.00 (25.00) (10.00) 100-1510-523600002 GGFOA MEMBERSHIP 37.50 133.33 129.17 150.00 150.00 - - 100-1510-523600003 CAFR AWARD REVIEW FEES 435.00 435.00 435.00 435.00 435.00 - - 100-1510-523600005 GOV DEALS 1,185.87 877.49 - - - - - 100-1510-523600007 GNIGP MEMBERSHIP - - - 25.00 40.00 15.00 60.00 100-1510-523700000 EDUCATION & TRAINING 129.00 - - - - - - 100-1510-523700001 CARL VINSON TRAINING 786.00 2,281.08 - 738.00 408.00 (330.00) (44.72) 100-1510-523700002 GGFOA CONFERENCE 325.00 - 325.00 650.00 350.00 (300.00) (46.15) 100-1510-523700003 GFOA CPFO CERTIFICATION - - - - 495.00 495.00 - 100-1510-523700004 GNIGP CONFERENCE - - - 150.00 1,400.00 1,250.00 833.33 100-1510-523700005 DOAS TRAINING - - 50.00 450.00 - (450.00) (100.00) 100-1510-523700006 ANNUAL FINANCE CONFERENCE - - - 125.00 125.00 - - 100-1510-523850100 MAINTENANCE CONTRACTS 245.00 183.76 367.50 245.00 245.00 - - 100-1510-531100000 GENERAL SUPPLIES 538.42 398.79 93.33 800.00 800.00 - - Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % 100-1510-531400000 BOOKS AND PERIODICALS 15.00 287.35 - - - - - 100-1510-542300000 FURNITURE & FIXTURES 388.86 - 150.00 - 1,500.00 1,500.00 - 100-1510-542401000 COMPUTER/SOFTWARE - - - - 1,500.00 1,500.00 - 100-1510-542500000 OTHER EQUIPMENT - 369.31 - 500.00 - (500.00) (100.00) 100-1510-542502000 CELL PHONES - - - - - - - 100-1510-573100001 INTEREST DUE ON TAX REFUNDS - 1,117.87 2,865.33 1,500.00 - (1,500.00) (100.00) Total Finance 383,330.85 388,007.86 351,703.53 427,877.00 433,109.00 5,232.00 1.22 Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Legal 100-1530-521200000 PROFESSIONAL FEES - - - - - - - 100-1530-521202000 LEGAL FEES 299,447.62 223,902.94 223,237.32 230,000.00 290,000.00 60,000.00 26.09 Total Legal 299,447.62 223,902.94 223,237.32 230,000.00 290,000.00 60,000.00 26.09 Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Information Technology 100-1535-511100000 SALARIES & WAGES 77,901.29 87,351.81 77,469.63 89,793.00 92,504.00 2,711.00 3.02 100-1535-512000000 EMPLOYEE BENEFITS - - - - - - - 100-1535-512100000 GROUP INSURANCE 11,904.55 13,371.60 15,259.40 10,170.00 - (10,170.00) (100.00) 100-1535-512100001 MEDICAL INSURANCE - - - - 10,174.00 10,174.00 - 100-1535-512100002 DENTAL INSURANCE - - - - 811.00 811.00 - 100-1535-512100003 VISION INSURANCE - - - - 190.00 190.00 - 100-1535-512100004 LIFE INSURANCE - - - - 479.00 479.00 - 100-1535-512100005 AD&D INSURANCE - - - - 13.00 13.00 - 100-1535-512100006 SHORT TERM DISABILITY - - - - 66.00 66.00 - 100-1535-512100007 LONG TERM DISABILITY - - - - 360.00 360.00 - 100-1535-512200000 401A (SS MATCH)2,921.38 3,275.71 2,905.00 3,343.00 3,443.00 100.00 2.99 100-1535-512300000 FICA MEDICARE 1,088.62 1,196.30 1,058.15 1,293.00 1,332.00 39.00 3.02 100-1535-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-1535-512401000 401A ER MATCH OF 457B CONTRIBUTIONS - - - 891.00 918.00 27.00 3.03 100-1535-512402000 PENSION (GMEBS)6,857.91 8,596.35 9,412.63 8,021.00 8,262.00 241.00 3.00 100-1535-512500000 TUITION REIMBURSEMENT - - 3,000.00 3,000.00 3,000.00 - - 100-1535-512600000 UNEMPLOYMENT INSURANCE 110.18 49.41 49.40 50.00 50.00 - - 100-1535-512700000 WORKER'S COMPENSATION 29.00 343.00 254.60 339.00 279.00 (60.00) (17.70) 100-1535-512902000 FSA/HSA/HRA CONTRIBUTIONS - - 1,500.00 1,500.00 969.00 (531.00) (35.40) 100-1535-521200000 PROFESSIONAL FEES 1,677.30 1,668.75 175.00 - - - - 100-1535-523200000 COMMUNICATIONS - 59.24 - - - - - 100-1535-523200001 CITY CELL PHONE & AIR CARD 1,228.98 1,104.31 475.77 1,185.00 2,009.00 824.00 69.54 100-1535-523200002 FIRE DEPT POTS LINES 11,566.04 10,709.58 11,040.52 12,000.00 12,000.00 - - 100-1535-523200003 ATT- CITY HALL POTS LINES/BANDWIDTH 48,879.99 59,111.52 42,525.76 90,000.00 90,000.00 - - 100-1535-523200004 ATT-PUB SFTY BANDWIDTH 34,027.27 28,013.76 24,336.92 27,600.00 27,600.00 - - 100-1535-523200005 COMCAST-STN 43/BANDWIDTH 4,642.51 10,934.53 9,788.93 11,100.00 11,100.00 - - 100-1535-523200006 E-911 - - - - 19,800.00 19,800.00 - 100-1535-523201000 POSTAGE 155.78 180.35 - 200.00 200.00 - - 100-1535-523400000 PRINTING - - - 50.00 50.00 - - 100-1535-523500000 TRAVEL - 32.48 - - 1,600.00 1,600.00 - 100-1535-523500001 GMIS CONFERENCE - 141.00 33.00 500.00 600.00 100.00 20.00 100-1535-523600000 DUES AND FEES - - - - 120.00 120.00 - 100-1535-523700000 EDUCATION & TRAINING - 1,081.00 - - 1,800.00 1,800.00 - 100-1535-523700001 GMIS CONFERENCE - - - 1,000.00 1,000.00 - - 100-1535-523850100 MAINTENANCE CONTRACTS - - - - - - - 100-1535-523850101 OPTIVIEW 10,929.62 10,224.97 10,063.77 11,000.00 11,000.00 - - 100-1535-523850102 GODADDY .COM 13.35 86.19 398.19 1,000.00 500.00 (500.00) (50.00) 100-1535-523850103 EXPERTS-EXCHANGE 162.40 239.40 179.55 240.00 - (240.00) (100.00) 100-1535-523850104 ENERGOV 17,308.35 11,226.49 - - - - - 100-1535-523850105 ARC GIS 7,674.59 7,699.69 7,700.04 7,832.00 7,900.00 68.00 0.87 100-1535-523850106 SHORETEL 4,895.22 5,104.10 5,219.08 5,615.00 5,615.00 - - 100-1535-523850107 INCODE 21,576.95 24,452.16 25,520.88 24,321.00 26,000.00 1,679.00 6.90 100-1535-523850109 ALEN SIMS 1,440.00 1,530.00 1,800.00 1,800.00 1,800.00 - - 100-1535-523850110 OFFSITE BACKUP 6,624.83 4,649.01 3,874.16 5,000.00 13,600.00 8,600.00 172.00 100-1535-523850111 FIREHOUSE 8,817.49 8,533.74 8,740.01 9,620.00 9,620.00 - - 100-1535-523850112 NETMOTION 4,369.85 4,879.34 4,000.57 5,000.00 5,000.00 - - 100-1535-523850113 GUARDIAN TRACKING 408.00 916.00 1,117.50 1,500.00 1,500.00 - - 100-1535-523850114 OSSI 45,218.61 30,595.80 34,691.11 34,692.00 36,000.00 1,308.00 3.77 100-1535-523850116 DIGICERT 338.00 112.68 - 500.00 300.00 (200.00) (40.00) 100-1535-523850117 ESRI (GIS License)- - - - - - - 100-1535-523850119 IT IGA JOHNS CREEK 55,897.38 42,715.66 17,869.10 18,600.00 - (18,600.00) (100.00) Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % 100-1535-523850120 BARRACUDA MESSAGE MAINT.3,787.50 4,337.50 3,875.00 4,000.00 1,000.00 (3,000.00) (75.00) 100-1535-523850121 L3 COMMUNICATIONS 11,560.75 4,250.47 15,640.52 15,250.00 15,250.00 - - 100-1535-523850122 EMS TRAINING AIDS 3,726.25 4,017.92 4,069.99 4,200.00 4,200.00 - - 100-1535-523850123 PINPOINT - - - 3,200.00 - (3,200.00) (100.00) 100-1535-523850124 MICROPAVER - - - - 1,500.00 1,500.00 - 100-1535-523850125 2FA 281.05 438.55 483.00 500.00 1,030.00 530.00 106.00 100-1535-523850126 WORK ZONE 1,950.00 3,000.00 3,000.00 3,300.00 - (3,300.00) (100.00) 100-1535-523850127 VC3 - 255,621.64 260,051.95 342,000.00 342,000.00 - - 100-1535-523850128 OPENGOV - 6,500.00 8,966.25 6,500.00 8,000.00 1,500.00 23.08 100-1535-523850129 ICMA ANALYTICS TOOL - 9,210.25 9,210.25 9,211.00 - (9,211.00) (100.00) 100-1535-523850130 REC1 - - 500.00 - - - - 100-1535-523850131 HIPERWEB - - - - 15,540.00 15,540.00 - 100-1535-531100000 GENERAL SUPPLIES - - - - - - - 100-1535-531100001 PRINTER MAINTENANCE KITS 638.84 - 714.33 900.00 900.00 - - 100-1535-531100002 PLOTTER INK 2,595.07 585.17 68.90 - 1,000.00 1,000.00 - 100-1535-531100003 PLOTTER PAPER 471.57 762.55 1,035.39 900.00 1,200.00 300.00 33.33 100-1535-531300000 FOOD/MEALS - - - - - - - 100-1535-542400000 COMPUTERS - - - - - - - 100-1535-542401000 SOFTWARE 5,497.19 2,462.86 1,210.66 718.00 1,000.00 282.00 39.28 100-1535-542402000 HARDWARE 87,152.87 38,692.79 33,431.39 34,987.00 45,000.00 10,013.00 28.62 100-1535-542500000 OTHER EQUIPMENT - 551.36 - - - - - 100-1535-542500001 COMPUTER EQUIPMENT & SUPPLIES 8,819.34 2,747.43 4,868.38 6,782.00 7,500.00 718.00 10.59 100-1535-542500002 PRINTERS/COPIERS 15,443.79 - 6,670.96 12,000.00 12,000.00 - - 100-1535-542500003 CITY PHONE SYSTEM 1,445.60 107.47 - 1,500.00 - (1,500.00) (100.00) 100-1535-542500004 SCANNERS - - 933.22 2,500.00 10,000.00 7,500.00 300.00 100-1535-542502000 CELL PHONES - - - - 150.00 150.00 - Total Information Technology 532,035.26 713,471.89 675,188.86 837,203.00 876,834.00 39,631.00 4.73 Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Human Resources 100-1540-511100000 SALARIES & WAGES 145,666.01 139,599.05 122,172.40 142,611.00 146,510.00 3,899.00 2.73 100-1540-512000000 EMPLOYEE BENEFITS - - - - - - - 100-1540-512100000 GROUP INSURANCE 18,881.44 19,408.36 20,922.13 22,795.00 - (22,795.00) (100.00) 100-1540-512100001 MEDICAL INSURANCE - - - - 20,348.00 20,348.00 - 100-1540-512100002 DENTAL INSURANCE - - - - 1,622.00 1,622.00 - 100-1540-512100003 VISION INSURANCE - - - - 380.00 380.00 - 100-1540-512100004 LIFE INSURANCE - - - - 753.00 753.00 - 100-1540-512100005 AD&D INSURANCE - - - - 21.00 21.00 - 100-1540-512100006 SHORT TERM DISABILITY - - - - 132.00 132.00 - 100-1540-512100007 LONG TERM DISABILITY - - - - 533.00 533.00 - 100-1540-512200000 401A (SS MATCH)5,462.43 5,234.99 4,581.46 5,294.00 5,412.00 118.00 2.23 100-1540-512300000 FICA MEDICARE 1,971.49 1,882.94 1,670.13 2,048.00 2,094.00 46.00 2.25 100-1540-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-1540-512401000 401A ER MATCH OF 457B CONTRIBUTIONS 510.31 427.35 369.01 1,411.00 1,443.00 32.00 2.27 100-1540-512402000 PENSION (GMEBS)12,393.28 13,737.95 11,555.97 12,702.00 12,986.00 284.00 2.24 100-1540-512500000 TUITION REIMBURSEMENT - 5,427.78 - 3,000.00 6,000.00 3,000.00 100.00 100-1540-512600000 UNEMPLOYMENT INSURANCE 98.80 98.82 98.78 100.00 100.00 - - 100-1540-512700000 WORKER'S COMPENSATION 463.51 512.00 359.48 537.00 438.00 (99.00) (18.44) 100-1540-512902000 FSA/HSA/HRA CONTRIBUTIONS - - - - 1,938.00 1,938.00 - 100-1540-512905000 TOBACCO CESSATION REIMBURSEMENT - - - 2,500.00 - (2,500.00) (100.00) 100-1540-521100000 ADMINISTRATIVE FEES - - - - - - - 100-1540-521100001 FSA/HRA/HSA/TPA FEES 4,849.15 6,992.20 6,128.20 6,500.00 6,500.00 - - 100-1540-521100002 ICMA RC FEES 1,500.00 2,000.00 1,500.00 3,000.00 3,000.00 - - 100-1540-521100003 PAYROLL PROCESSING FEES 46,671.54 27,929.34 29,659.88 34,000.00 36,000.00 2,000.00 5.88 100-1540-521200000 PROFESSIONAL FEES 3,200.00 85.00 - 50,000.00 - (50,000.00) (100.00) 100-1540-521200001 RANDOM DRUG SCREEN 414.00 494.80 585.90 900.00 900.00 - - 100-1540-521200003 POLICE POST-OFFER PHYSICALS 1,400.00 2,310.00 520.00 2,360.00 2,360.00 - - 100-1540-521200004 FIRE POST-OFFER PHYSICALS 2,376.00 1,835.00 760.00 1,800.00 3,600.00 1,800.00 100.00 100-1540-521200005 EAP SERVICES 4,214.59 5,071.95 3,636.58 5,074.00 5,074.00 - - 100-1540-521200006 EAP ON-CALL SERVICES - - 500.00 700.00 700.00 - - 100-1540-521200007 EMPLOYEE APPRECIATION 225.00 - - 2,000.00 2,000.00 - - 100-1540-521200008 RECRUITMENT - 1,525.14 - 1,500.00 1,500.00 - - 100-1540-522320000 RENTAL EQUIPMENT & VEHICLES - - - - - - - 100-1540-522320001 EMPLOYEE APPRECIATION 1,575.15 - - - - - - 100-1540-523200000 COMMUNICATIONS 862.46 848.22 707.62 800.00 852.00 52.00 6.50 100-1540-523201000 POSTAGE 60.96 42.77 4.33 100.00 100.00 - - 100-1540-523300000 ADVERTISING 72.00 2.99 435.00 1,000.00 1,500.00 500.00 50.00 100-1540-523400000 PRINTING 65.00 62.50 - 100.00 100.00 - - 100-1540-523500000 TRAVEL 485.20 - - - - - - 100-1540-523500001 IPMA CONFERENCE - - - - 1,500.00 1,500.00 - 100-1540-523500002 SHRM CONFERENCE - - - - - - - 100-1540-523500003 GLGPA CONFERENCE - 460.41 - 1,014.00 1,700.00 686.00 67.65 100-1540-523500004 GRA CONFERENCE 1,000.36 269.00 838.02 450.00 450.00 - - 100-1540-523500005 RECRUITMENT - 2,180.12 - 2,180.00 2,100.00 (80.00) (3.67) 100-1540-523600000 DUES AND FEES - - - - - - - 100-1540-523600001 SHRM 182.92 77.08 - 185.00 185.00 - - 100-1540-523600002 IPMA 236.17 173.83 149.00 236.00 149.00 (87.00) (36.86) 100-1540-523600003 GLGPA 50.00 70.00 50.00 100.00 100.00 - - 100-1540-523600004 WORLD AT WORK - 350.00 245.00 350.00 350.00 - - 100-1540-523600005 GA RECORDS ASSOC 20.00 - 20.00 20.00 20.00 - - 100-1540-523600006 SPECIAL NEEDS CERTIFIED - - 365.00 - 365.00 365.00 - Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % 100-1540-523700000 EDUCATION & TRAINING - - - - - - - 100-1540-523700001 GLGPA CONFERENCE 211.00 640.00 395.00 800.00 1,000.00 200.00 25.00 100-1540-523700002 EMPLOYEE TRAINING 5,734.99 365.00 8,185.00 14,000.00 14,000.00 - - 100-1540-523700003 IPMA CONFERENCE - - - - 700.00 700.00 - 100-1540-523700004 SHRM CONFERENCE 200.00 - - - - - - 100-1540-523700005 EMPLOYEE WELLNESS 2,561.98 5,728.80 4,292.58 13,700.00 40,000.00 26,300.00 191.97 100-1540-523700006 GRA CONFERENCE - 568.00 500.00 250.00 300.00 50.00 20.00 100-1540-523850100 MAINTENANCE CONTRACTS - - 128.65 - 140.00 140.00 - 100-1540-531100000 GENERAL SUPPLIES 70.31 18.97 54.46 834.00 1,000.00 166.00 19.90 100-1540-531100001 5 YEAR PINS 466.79 173.69 285.31 286.00 540.00 254.00 88.81 100-1540-531100002 EMPLOYEE APPRECIATION 1,185.66 10.99 915.00 1,450.00 2,000.00 550.00 37.93 100-1540-531300000 FOOD/MEALS 914.35 305.73 38.75 1,000.00 1,000.00 - - 100-1540-531300001 EMPLOYEE APPRECIATION 1,284.12 380.23 781.04 1,500.00 1,500.00 - - 100-1540-542300000 FURNITURE & FIXTURES - 50.24 206.25 315.00 300.00 (15.00) (4.76) 100-1540-542500000 OTHER EQUIPMENT - - - - - - - 100-1540-542502000 CELL PHONES - - 115.42 100.00 150.00 50.00 50.00 Total Human Resources 267,536.97 247,351.24 223,731.35 341,602.00 334,445.00 (7,157.00) (2.10) Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Risk Management 100-1555-523150000 INSURANCE - - - - - - - 100-1555-523150200 GENERAL LIABILITY 35,866.00 45,852.98 50,842.32 45,000.00 58,000.00 13,000.00 28.89 100-1555-523150300 LAW ENFORCEMENT LIABILITY 10,759.00 14,468.99 26,775.16 14,000.00 44,000.00 30,000.00 214.29 100-1555-523150400 PUBLIC OFFICIALS LIABILITY 66,124.01 76,599.46 73,059.83 75,000.00 74,000.00 (1,000.00) (1.33) 100-1555-523150500 AUTOMOBILE LIABILITY 35,897.00 40,429.99 41,840.21 38,000.00 47,000.00 9,000.00 23.68 100-1555-523150600 PROPERTY-BUILDINGS & CONTENTS 4,782.00 5,325.90 5,974.58 4,800.00 7,000.00 2,200.00 45.83 100-1555-523150800 AUTO PHYSICAL DAMAGE 14,559.00 14,872.16 17,130.57 14,600.00 25,000.00 10,400.00 71.23 100-1555-523150900 BOILER & MACHINERY 815.00 876.90 933.80 820.00 1,200.00 380.00 46.34 100-1555-523151000 CLAIMS AND ADJUSTMENTS 11,276.25 13,000.00 16,399.15 20,000.00 20,000.00 - - 100-1555-523151100 POLICE ANIMAL MORTALITY 512.00 1,253.27 1,315.45 1,200.00 2,000.00 800.00 66.67 100-1555-523151200 CRIME/FIDELITY 2,139.00 2,260.75 2,524.16 2,100.00 4,000.00 1,900.00 90.48 100-1555-523151400 UNINSURED MOTORIST 280.00 776.74 906.13 800.00 1,000.00 200.00 25.00 100-1555-523151500 MOBILE EQUIPMENT - 5.40 44.64 8.00 100.00 92.00 1,150.00 Total Risk Management 183,009.26 215,722.54 237,746.00 216,328.00 283,300.00 66,972.00 30.96 Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % General Governmental Buildings 100-1565-521200000 PROFESSIONAL FEES 392.67 - - - 3,000.00 3,000.00 - 100-1565-522220000 FACILITY REPAIR & MAINTENANCE 87,821.31 4,146.03 - 5,000.00 165,000.00 160,000.00 3,200.00 100-1565-522240000 GROUNDS REPAIRS & MAINTENANCE - - - - - - - 100-1565-522310000 RENTAL LAND & BUILDINGS 364,277.70 375,229.80 386,420.04 386,421.00 306,354.00 (80,067.00) (20.72) 100-1565-531230000 SUPPLIES/ELECTRICITY - - - - - - - 100-1565-542500000 OTHER EQUIPMENT 767.98 - - - - - - 100-1565-571100000 INTERGOVERNMENTAL - 6,079.55 - 5,000.00 - (5,000.00) (100.00) Total General Governmental Buildings 453,259.66 385,455.38 386,420.04 396,421.00 474,354.00 77,933.00 19.66 Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Communications 100-1570-511100000 SALARIES & WAGES 135,245.43 197,244.00 124,816.67 195,185.00 70,000.00 (125,185.00) (64.14) 100-1570-511300000 OVERTIME - - 444.17 - - - - 100-1570-512000000 EMPLOYEE BENEFITS - - - - - - - 100-1570-512100000 GROUP INSURANCE 13,257.32 24,671.96 12,144.96 32,631.00 - (32,631.00) (100.00) 100-1570-512100001 MEDICAL INSURANCE - - - - 10,174.00 10,174.00 - 100-1570-512100002 DENTAL INSURANCE - - - - 811.00 811.00 - 100-1570-512100003 VISION INSURANCE - - - - 190.00 190.00 - 100-1570-512100004 LIFE INSURANCE - - - - 365.00 365.00 - 100-1570-512100005 AD&D INSURANCE - - - - 10.00 10.00 - 100-1570-512100006 SHORT TERM DISABILITY - - - - 66.00 66.00 - 100-1570-512100007 LONG TERM DISABILITY - - - - 280.00 280.00 - 100-1570-512200000 401A (SS MATCH)5,071.70 7,396.69 4,697.22 7,252.00 4,340.00 (2,912.00) (40.15) 100-1570-512300000 FICA MEDICARE 1,867.15 2,726.63 1,764.66 2,805.00 1,015.00 (1,790.00) (63.81) 100-1570-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-1570-512401000 401A ER MATCH OF 457B CONTRIBUTIONS 1,201.41 1,794.83 1,086.39 1,767.00 8,400.00 6,633.00 375.38 100-1570-512402000 PENSION (GMEBS)10,585.06 17,750.82 23,191.66 15,902.00 - (15,902.00) (100.00) 100-1570-512500000 TUITION REIMBURSEMENT 6,000.00 3,000.00 6,000.00 6,000.00 - (6,000.00) (100.00) 100-1570-512600000 UNEMPLOYMENT INSURANCE 155.81 197.64 148.22 200.00 50.00 (150.00) (75.00) 100-1570-512700000 WORKER'S COMPENSATION 1,219.34 1,557.00 434.82 735.00 213.00 (522.00) (71.02) 100-1570-512902000 FSA/HSA/HRA CONTRIBUTIONS 2,400.00 2,400.00 1,125.00 1,125.00 969.00 (156.00) (13.87) 100-1570-521200000 PROFESSIONAL FEES - - 42,047.17 - 74,160.00 74,160.00 - 100-1570-521200001 PHOTOGRAPHY 574.95 1,125.00 1,850.00 1,500.00 1,500.00 - - 100-1570-521200002 WEBSITE DESIGN 730.00 48,030.00 - - - - - 100-1570-521200004 GRAND OPENINGS - 624.00 - 1,000.00 - (1,000.00) (100.00) 100-1570-523200000 COMMUNICATIONS 913.22 1,326.39 1,058.33 1,680.00 720.00 (960.00) (57.14) 100-1570-523201000 POSTAGE 657.70 896.17 45.00 750.00 350.00 (400.00) (53.33) 100-1570-523300000 ADVERTISING 4,820.00 2,656.21 2,795.00 9,000.00 9,000.00 - - 100-1570-523300001 GRAND OPENINGS - 96.00 350.00 - - - #DIV/0! 100-1570-523400000 PRINTING 3,803.54 11,124.90 2,391.74 10,000.00 10,000.00 - - 100-1570-523500000 TRAVEL 27.68 3,295.95 508.90 - - - - 100-1570-523500001 SOUTHEAST FESTIVALS & EVENTS CONFERENCE - - 608.16 770.00 - (770.00) (100.00) 100-1570-523500002 GOVERNMENT COMMUNICATORS QUARTERLY MTGS - - - 350.00 350.00 - - 100-1570-523500003 SOCIAL MEDIA CLUB OF ATLANTA - - - 400.00 - (400.00) (100.00) 100-1570-523600000 DUES AND FEES 150.00 - 496.00 - - - - 100-1570-523600001 PUBLIC RELATIONS SOC OF AMERICA - 705.00 - - - - - 100-1570-523600005 NORTH FULTON BUSINESS EXPO 1,050.00 - - 700.00 - (700.00) (100.00) 100-1570-523600007 SOCIAL MEDIA CLUB OF ATLANTA - - - 200.00 - (200.00) (100.00) 100-1570-523700000 EDUCATION & TRAINING 2,086.23 4,126.75 138.00 - - - - 100-1570-523700001 SOUTHEAST FESTIVALS & EVENTS CONFERENCE - - 382.26 375.00 - (375.00) (100.00) 100-1570-523700002 GOVERNMENT COMMUNICATORS QUARTERLY MTGS - - - 100.00 - (100.00) (100.00) 100-1570-523850100 MAINTENANCE CONTRACTS - 646.13 258.20 - - - - 100-1570-523850101 CONSTANT CONTACT 725.00 780.00 923.00 780.00 816.00 36.00 4.62 100-1570-523850102 WEBSITE MAINTENANCE 925.00 2,165.00 2,180.00 4,440.00 8,000.00 3,560.00 80.18 100-1570-523850103 ADOBE CREATIVE CLOUD 299.90 1,189.79 1,362.81 2,520.00 1,680.00 (840.00) (33.33) 100-1570-523850105 HOOTSUITE PRO - - 119.88 120.00 120.00 - - 100-1570-523850106 SURVEY MONKEY - - 300.00 300.00 300.00 - - 100-1570-523850107 SCHEDUGRAM - - - 240.00 - (240.00) (100.00) 100-1570-523850108 VENNGAGE 19.00 57.00 - 228.00 - (228.00) (100.00) 100-1570-531100000 GENERAL SUPPLIES 119.06 538.83 922.91 300.00 300.00 - - 100-1570-531100001 GRAND OPENINGS - 367.95 - - - - - 100-1570-531100002 BETTER TOGETHER - - 53.69 - - - - Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % 100-1570-531300000 FOOD/MEALS 87.16 - 39.17 - - - - 100-1570-531300001 GRAND OPENINGS - 65.96 - - - - - 100-1570-531700000 UNIFORMS 31.96 - 30.00 50.00 50.00 - - 100-1570-532100000 PROMOTIONAL ITEMS 3,769.03 4,688.65 - 4,800.00 - (4,800.00) (100.00) 100-1570-542300000 FURNITURE & FIXTURES - - - 500.00 500.00 - - 100-1570-542500000 OTHER EQUIPMENT - - 3,383.08 3,240.00 - (3,240.00) (100.00) 100-1570-542502000 CELL PHONES - 99.98 - 100.00 100.00 - - 100-1570-542503500 CAMERAS - 1,307.98 1,293.24 1,300.00 650.00 (650.00) (50.00) Total Communications 197,792.65 344,653.21 239,390.31 309,345.00 205,479.00 (103,866.00) (33.58) Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Community Outreach & Engagement 100-1571-511100000 SALARIES & WAGES - - - - 81,410.00 81,410.00 - 100-1571-512000000 EMPLOYEE BENEFITS - - - - - - - 100-1571-512100000 GROUP INSURANCE - - - - - - - 100-1571-512100001 MEDICAL INSRUANCE - - - - 10,174.00 10,174.00 - 100-1571-512100002 DENTAL INSURANCE - - - - 811.00 811.00 - 100-1571-512100003 VISION INSURANCE - - - - 190.00 190.00 - 100-1571-512100004 LIFE INSURANCE - - - - 246.00 246.00 - 100-1571-512100005 AD&D INSURANCE - - - - 7.00 7.00 - 100-1571-512100006 SHORT TERM DISABILITY - - - - 66.00 66.00 - 100-1571-512100007 LONG TERM DISABILITY - - - - 188.00 188.00 - 100-1571-512200000 401A (SS MATCH)- - - - 3,053.00 3,053.00 - 100-1571-512300000 FICA MEDICARE - - - - 1,181.00 1,181.00 - 100-1571-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-1571-512401000 401A ER MATCH OF 457B CONTRIBUTIONS - - - - 814.00 814.00 - 100-1571-512402000 PENSION (GMEBS)- - - - 7,327.00 7,327.00 - 100-1571-512500000 TUITION REIMBURSEMENT - - - - 3,000.00 3,000.00 - 100-1571-512600000 UNEMPLOYMENT INSURANCE - - - - 100.00 100.00 - 100-1571-512700000 WORKER'S COMPENSATION - - - - 247.00 247.00 - 100-1571-512902000 FSA/HSA/HRA CONTRIBUTIONS - - - - 969.00 969.00 - 100-1571-521200000 PROFESSIONAL FEES - - - - - - - 100-1571-521200001 GRAND OPENINGS - - - - 1,000.00 1,000.00 - 100-1571-523200000 COMMUNICATIONS - - - - 720.00 720.00 - 100-1571-523201000 POSTAGE - - - - - - - 100-1571-523300000 ADVERTISING - - - - - - - 100-1571-523400000 PRINTING - - - - - - - 100-1571-523400001 BETTER TOGETHER - - - - 400.00 400.00 - 100-1571-523400002 MILTON CARES - - - - 125.00 125.00 - 100-1571-523500000 TRAVEL - - - - - - - 100-1571-523500001 SOUTHEAST FESTIVALS & EVENTS CONFERENCE - - - - 770.00 770.00 - 100-1571-523600000 DUES AND FEES - - - - - - - 100-1571-523700000 EDUCATION & TRAINING - - - - - - - 100-1571-523700001 SOUTHEAST FESTIVALS & EVENTS CONFERENCE - - - - 400.00 400.00 - 100-1571-523850100 MAINTENANCE CONTRACTS - - - - - - - 100-1571-531100000 GENERAL SUPPLIES - - - - - - - 100-1571-531100001 BETTER TOGETHER - - - - 500.00 500.00 - 100-1571-531100002 MILTON CARES - - - - 250.00 250.00 - 100-1571-531300000 FOOD/MEALS - - - - - - - 100-1571-531300001 BETTER TOGETHER - - - - 1,000.00 1,000.00 - 100-1571-531300002 MILTON CARES - - - - 500.00 500.00 - 100-1571-532100000 PROMOTIONAL ITEMS - - - - 4,000.00 4,000.00 - 100-1571-542300000 FURNITURE & FIXTURES - - - - - - - 100-1571-542500000 OTHER EQUIPMENT - - - - - - - 100-1571-542500001 BETTER TOGETHER - - - - - - - 100-1571-542500002 MILTON CARES - - - - 125.00 125.00 - 100-1571-542502000 CELL PHONES - - - - - - - Total Community Outreach & Engagement - - - - 119,573.00 119,573.00 100.00 Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Municipal Court 100-2650-511100000 SALARIES & WAGES 185,484.75 194,127.17 167,597.70 222,564.00 213,820.00 (8,744.00) (3.93) 100-2650-511300000 OVERTIME - - - 500.00 - (500.00) (100.00) 100-2650-511600000 STIPEND 4,633.96 4,818.59 4,098.56 4,800.00 4,800.00 - - 100-2650-512000000 EMPLOYEE BENEFITS - - - - - - - 100-2650-512100000 GROUP INSURANCE 17,954.11 20,526.50 21,637.52 20,923.00 - (20,923.00) (100.00) 100-2650-512100001 MEDICAL INSURANCE - - - - 20,348.00 20,348.00 - 100-2650-512100002 DENTAL INSURANCE - - - - 1,622.00 1,622.00 - 100-2650-512100003 VISION INSURANCE - - - - 380.00 380.00 - 100-2650-512100004 LIFE INSURANCE - - - - 602.00 602.00 - 100-2650-512100005 AD&D INSURANCE - - - - 17.00 17.00 - 100-2650-512100006 SHORT TERM DISABILITY - - - - 132.00 132.00 - 100-2650-512100007 LONG TERM DISABILITY - - - - 461.00 461.00 - 100-2650-512200000 401A (SS MATCH)6,986.94 6,714.35 5,775.90 7,382.00 8,020.00 638.00 8.64 100-2650-512300000 FICA MEDICARE 2,653.18 2,506.54 2,141.09 2,855.00 3,103.00 248.00 8.69 100-2650-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-2650-512401000 401A ER MATCH OF 457B CONTRIBUTIONS 745.96 442.75 402.50 1,120.00 2,140.00 1,020.00 91.07 100-2650-512402000 PENSION (GMEBS)10,329.36 12,331.47 12,034.62 10,079.00 10,381.00 302.00 3.00 100-2650-512600000 UNEMPLOYMENT INSURANCE 246.39 205.89 209.96 250.00 250.00 - - 100-2650-512700000 WORKER'S COMPENSATION 696.75 320.75 469.00 748.00 651.00 (97.00) (12.97) 100-2650-512902000 FSA/HSA/HRA CONTRIBUTIONS 129.99 - 1,500.00 1,500.00 1,938.00 438.00 29.20 100-2650-521200000 PROFESSIONAL FEES - - 9.95 - - - - 100-2650-521200001 TRANSLATORS 7,360.23 7,251.25 7,172.01 8,450.00 9,940.00 1,490.00 17.63 100-2650-521200002 COURT APPOINTED ATTORNEY 8,157.50 5,885.00 5,557.00 8,000.00 9,000.00 1,000.00 12.50 100-2650-521200003 SUBSTITUTE JUDGES 1,075.00 2,909.00 5,201.00 1,357.00 1,425.00 68.00 5.01 100-2650-521200004 SUBSTITUTE SOLICITORS 600.00 1,200.00 600.00 481.00 1,000.00 519.00 107.90 100-2650-522310000 RENTAL LAND & BUILDINGS - - - 24,000.00 - (24,000.00) (100.00) 100-2650-523200000 COMMUNICATIONS 710.88 710.88 592.40 1,422.00 1,422.00 - - 100-2650-523201000 POSTAGE 677.82 647.57 119.15 700.00 700.00 - - 100-2650-523400000 PRINTING 962.64 599.64 1,225.55 800.00 800.00 - - 100-2650-523500000 TRAVEL - 1,622.47 - - - - - 100-2650-523500001 GCCA CONFERENCE 1,277.76 1,054.48 646.38 1,500.00 1,500.00 - - 100-2650-523500002 MUNICIPAL COURT CLERK TRNG 186.09 395.07 324.50 400.00 400.00 - - 100-2650-523500003 GCIC TAC CONFERENCE - 1,037.17 - 700.00 700.00 - - 100-2650-523500004 GRA CONFERENCE 186.00 - - - - - - 100-2650-523500005 JUDGES CONFERENCE - - - 700.00 700.00 - - 100-2650-523600000 DUES AND FEES 91.67 8.33 - - - - - 100-2650-523600001 GCCA 56.25 93.75 75.00 100.00 75.00 (25.00) (25.00) 100-2650-523600002 MUNICIPAL COURT CLERK 26.28 45.00 45.00 45.00 45.00 - - 100-2650-523600003 JUDGE MUNICIPAL COURT DUES 125.00 - - 50.00 125.00 75.00 150.00 100-2650-523700000 EDUCATION & TRAINING - - - - - - - 100-2650-523700001 GCCA CONFERENCE 420.00 250.00 250.00 420.00 450.00 30.00 7.14 100-2650-523700002 COURT CLERK ASSOCIATION 150.00 450.00 225.00 225.00 225.00 - - 100-2650-523700003 JUDGES TRAINING 550.00 225.00 325.00 225.00 325.00 100.00 44.44 100-2650-523700005 GCIC TAC CONFERENCE - 125.00 - 150.00 150.00 - - 100-2650-523700006 GRA 350.00 - - - - - - 100-2650-523850100 MAINTENANCE CONTRACTS - - - - - - - 100-2650-523850101 ONLINE PAYMENT SYSTEM 273.39 329.70 - - - - - 100-2650-523850102 PANIC BUTTON 339.90 - - - - - - 100-2650-531100000 GENERAL SUPPLIES 1,259.85 264.17 825.09 400.00 300.00 (100.00) (25.00) 100-2650-531400000 BOOKS AND PERIODICALS - - 312.00 312.00 150.00 (162.00) (51.92) 100-2650-531700000 UNIFORMS - - - - 250.00 250.00 - Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % 100-2650-542300000 FURNITURE & FIXTURES - 2,670.19 549.99 550.00 - (550.00) (100.00) 100-2650-542500000 OTHER EQUIPMENT - - - - - - - Total Municipal Court 254,697.65 269,767.68 239,921.87 323,708.00 298,347.00 (25,361.00) (7.83) Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Police 100-3210-511100000 SALARIES & WAGES 1,705,516.58 2,014,577.65 1,786,146.59 2,151,032.00 2,171,392.00 20,360.00 0.95 100-3210-511300000 OVERTIME 62,471.77 69,318.92 71,200.93 75,000.00 75,000.00 - - 100-3210-511300001 ON-CALL PAY 8,446.60 8,516.51 6,561.46 9,000.00 7,800.00 (1,200.00) (13.33) 100-3210-511400000 HOLIDAY PAY 87,150.31 111,459.74 109,640.70 120,000.00 120,000.00 - - 100-3210-512000000 EMPLOYEE BENEFITS - - - - - - - 100-3210-512100000 GROUP INSURANCE 313,861.40 413,603.79 410,414.27 468,081.00 - (468,081.00) (100.00) 100-3210-512100001 MEDICAL INSURANCE - - - - 427,308.00 427,308.00 - 100-3210-512100002 DENTAL INSURANCE - - - - 34,062.00 34,062.00 - 100-3210-512100003 VISION INSURANCE - - - - 7,980.00 7,980.00 - 100-3210-512100004 LIFE INSURANCE - - - - 11,175.00 11,175.00 - 100-3210-512100005 AD&D INSURANCE - - - - 308.00 308.00 - 100-3210-512100006 SHORT TERM DISABILITY - - - - 2,772.00 2,772.00 - 100-3210-512100007 LONG TERM DISABILITY - - - - 8,451.00 8,451.00 - 100-3210-512200000 401A (SS MATCH)71,860.23 95,083.65 88,786.78 94,786.00 97,763.00 2,977.00 3.14 100-3210-512300000 FICA MEDICARE 25,922.47 30,974.50 27,461.99 31,112.00 31,379.00 267.00 0.86 100-3210-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-3210-512401000 401A ER MATCH OF 457B CONTRIBUTIONS 13,162.90 39,258.49 50,973.91 85,711.00 96,360.00 10,649.00 12.42 100-3210-512402000 PENSION (GMEBS)147,595.09 152,148.74 129,376.93 138,230.00 133,487.00 (4,743.00) (3.43) 100-3210-512500000 TUITION REIMBURSEMENT 6,442.00 10,588.40 14,340.00 24,000.00 27,000.00 3,000.00 12.50 100-3210-512600000 UNEMPLOYMENT INSURANCE 1,969.63 2,354.87 2,223.09 2,150.00 2,150.00 - - 100-3210-512700000 WORKER'S COMPENSATION 71,373.62 77,474.00 89,450.92 109,087.00 107,816.00 (1,271.00) (1.17) 100-3210-512902000 FSA/HSA/HRA CONTRIBUTIONS 4,200.00 4,800.00 14,775.00 14,775.00 40,698.00 25,923.00 175.45 100-3210-512999900 OTHER EMPLOYEE BENEFITS - 9,545.24 - - - - - 100-3210-521200000 PROFESSIONAL FEES 1,910.49 831.00 909.25 2,000.00 2,000.00 - - 100-3210-521200001 LASER & RADAR RECERTIFICATION 1,225.00 999.99 1,100.00 1,875.00 1,500.00 (375.00) (20.00) 100-3210-521200002 K-9 1,029.58 2,146.07 2,276.32 1,500.00 2,500.00 1,000.00 66.67 100-3210-521200004 GRAPHICS FOR PATROL CARS 1,222.00 1,576.50 520.00 2,000.00 2,000.00 - - 100-3210-521200006 INMATE MEDICAL SERVICES 35,463.62 11,420.22 8,183.62 30,000.00 25,000.00 (5,000.00) (16.67) 100-3210-521200007 TAG & TITLE APPLICATIONS 429.00 404.00 392.00 600.00 600.00 - - 100-3210-521200008 RECRUITMENT TESTING-POLYGRAPH 1,200.00 900.00 200.00 2,700.00 2,700.00 - - 100-3210-521200009 RECRUITMENT TESTING - PYSCH 1,000.00 2,300.00 1,000.00 3,000.00 3,000.00 - - 100-3210-521200010 WRITTEN ENTRY LEVEL TEST 885.00 710.00 420.00 1,500.00 1,000.00 (500.00) (33.33) 100-3210-521200011 PROMOTION EXAMINATIONS 532.60 - - 1,100.00 1,100.00 - - 100-3210-521200012 EMPLOYMENT BACKGROUND CHECKS 1,898.36 2,220.60 324.55 1,898.00 1,898.00 - - 100-3210-521200013 IACP NET YEARLY FEES 800.00 1,000.00 875.00 1,000.00 1,000.00 - - 100-3210-521200014 HEALTH & WELLNESS PROGRAM 8,787.50 9,115.00 5,985.00 13,000.00 10,000.00 (3,000.00) (23.08) 100-3210-521200201 INVESTIGATIVE DATABASE SUB 2,128.00 2,128.00 2,128.00 3,000.00 3,150.00 150.00 5.00 100-3210-521200202 OTHER INVESTIGATIVE FEES 192.21 546.61 1,823.76 1,000.00 6,300.00 5,300.00 530.00 100-3210-522210000 EQUIPMENT REPAIR & MAINT 497.38 833.93 55.00 1,000.00 2,500.00 1,500.00 150.00 100-3210-522210001 MOTOROLA RADIOS 646.60 713.70 58.05 1,000.00 1,000.00 - - 100-3210-522210002 CAMERA MAINTENANCE - - - 800.00 - (800.00) (100.00) 100-3210-522220000 FACILITY REPAIR & MAINT 1,808.99 875.00 469.64 2,000.00 1,500.00 (500.00) (25.00) 100-3210-522230000 VEHICLE REPAIR & MAINT 57,740.86 49,294.02 64,757.93 80,000.00 80,000.00 - - 100-3210-522310000 RENTAL LAND & BUILDINGS 4,005.00 490.00 - - - - - 100-3210-522310001 RANGE FEES - 6,785.00 - - - - - 100-3210-522310002 STORAGE UNIT - 995.00 2,268.00 3,720.00 3,240.00 (480.00) (12.90) 100-3210-523200000 COMMUNICATIONS 28,961.41 33,316.59 28,891.88 40,000.00 40,000.00 - - 100-3210-523201000 POSTAGE 1,143.15 1,968.39 273.68 1,500.00 1,500.00 - - 100-3210-523400000 PRINTING - - - - - - - 100-3210-523400001 CITATIONS, FORMS & DOCUMENTS 3,114.10 1,810.56 402.21 3,500.00 3,000.00 (500.00) (14.29) 100-3210-523400002 BUSINESS CARDS 1,210.25 1,285.00 1,655.00 1,500.00 1,500.00 - - Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % 100-3210-523500000 TRAVEL 1,658.09 2,394.73 313.06 2,000.00 1,000.00 (1,000.00) (50.00) 100-3210-523500001 CRUISE CARDS 80.00 (40.65) - - - - - 100-3210-523500002 IACP CONFERENCE 2,134.45 2,036.38 - - - - - 100-3210-523500003 CALEA CONFERENCE 3,655.90 804.20 - 1,600.00 3,000.00 1,400.00 87.50 100-3210-523500004 UPD 2,363.08 4,794.57 8,445.60 5,000.00 5,000.00 - - 100-3210-523500005 K-9 69.00 1,572.40 - 1,000.00 1,000.00 - - 100-3210-523500006 SWAT 571.00 993.00 1,060.53 1,500.00 2,500.00 1,000.00 66.67 100-3210-523500007 RECORDS CLERK CONFERENCE 662.00 650.00 - 800.00 500.00 (300.00) (37.50) 100-3210-523500008 GACP CONFERENCE 280.74 - 30.00 900.00 900.00 - - 100-3210-523500009 GPSTC 791.28 193.50 1,291.50 800.00 2,000.00 1,200.00 150.00 100-3210-523500010 CID - - - 2,000.00 2,000.00 - - 100-3210-523500011 GPAC 938.69 1,353.92 1,032.48 2,000.00 2,000.00 - - 100-3210-523500012 AA/TAC CONFERENCE - 196.00 346.00 500.00 750.00 250.00 50.00 100-3210-523500013 COMMAND COLLEGE 2,722.97 1,368.42 7,226.00 8,556.00 8,500.00 (56.00) (0.65) 100-3210-523500014 GACE CONFERENCE - - - 400.00 - (400.00) (100.00) 100-3210-523500015 SSD - - 4,914.50 - 6,000.00 6,000.00 - 100-3210-523500016 MPD EXPLORERS PROGRAM - - 562.47 - 6,000.00 6,000.00 - 100-3210-523500017 CITIZENS POLICE ACADEMY - - 1,438.21 - - - - 100-3210-523600000 DUES AND FEES 736.96 1,406.02 1,777.00 1,500.00 3,000.00 1,500.00 100.00 100-3210-523600001 GEORGIA POLICE ACCREDITATION COALITION 75.00 75.00 93.75 95.00 95.00 - - 100-3210-523600002 GEORGIA ASSN OF CHIEFS OF POLICE 600.00 575.00 650.00 375.00 375.00 - - 100-3210-523600003 INTERNATIONAL ASSN OF CHIEFS OF POLICE 384.24 772.00 475.00 1,095.00 625.00 (470.00) (42.92) 100-3210-523600004 POST FEES 522.00 1,310.79 453.00 2,000.00 2,000.00 - - 100-3210-523600005 ACCREDITATION FEES 2,662.99 4,065.00 4,315.00 4,065.00 6,500.00 2,435.00 59.90 100-3210-523600006 IALEFI 13.75 - - - - - - 100-3210-523600007 CID CONFIDENTIAL FUNDS - - - 500.00 1,000.00 500.00 100.00 100-3210-523600008 GACE - - - - - - - 100-3210-523600009 NADDI - - - 50.00 - (50.00) (100.00) 100-3210-523600010 FBI-LEEDA - - - 50.00 - (50.00) (100.00) 100-3210-523600011 RANGE FEES - - 7,800.00 8,780.00 10,000.00 1,220.00 13.90 100-3210-523700000 EDUCATION & TRAINING 448.00 516.95 200.00 1,500.00 1,500.00 - - 100-3210-523700001 PROFESSIONAL DEVELOPMENT UPD 1,825.00 3,770.00 10,013.00 10,435.00 10,500.00 65.00 0.62 100-3210-523700002 GACP CONFERENCE 100.00 265.00 490.00 400.00 500.00 100.00 25.00 100-3210-523700003 RECORDS CLERK CONFERENCE 250.00 250.00 - 700.00 700.00 - - 100-3210-523700004 AA/TAC CONFERENCE 125.00 130.00 250.00 250.00 250.00 - - 100-3210-523700005 CRIMINAL INVESTIGATIONS 1,165.00 - 1,274.00 4,000.00 5,000.00 1,000.00 25.00 100-3210-523700006 CANINE TRAINING 325.00 6,650.00 - 500.00 1,000.00 500.00 100.00 100-3210-523700007 NCGLEA 3,425.00 3,800.00 2,437.50 3,900.00 1,950.00 (1,950.00) (50.00) 100-3210-523700008 IACP CONFERENCE - - - - - - - 100-3210-523700009 SWAT - 1,000.72 450.00 1,500.00 1,500.00 - - 100-3210-523700010 PROF MGMT PROGRAM 2,996.79 - - - - - - 100-3210-523700011 CALEA CONFERENCE 1,435.00 670.00 - 750.00 1,500.00 750.00 100.00 100-3210-523700012 R.A.D.1,204.00 1,900.00 2,940.00 2,000.00 2,000.00 - - 100-3210-523700013 INSTRUCTOR TRAINING 1,640.00 - - 1,200.00 1,200.00 - - 100-3210-523700014 GPAC 400.00 200.00 200.00 400.00 450.00 50.00 12.50 100-3210-523700015 COMMAND COLLEGE 3,582.40 509.79 11,160.00 11,400.00 13,000.00 1,600.00 14.04 100-3210-523700016 GACE CONFERENCE/WORKSHOPS - - - - - - - 100-3210-523700017 IACA - - 1,185.00 - - - - 100-3210-523700018 MPD EXPLORERS PROGRAM - - 20.00 - - - - 100-3210-523700019 SSD - - - - 5,000.00 5,000.00 - 100-3210-523850100 MAINTENANCE CONTRACTS - - - - - - - 100-3210-523850101 INMATE SERVICES - - - 5,000.00 5,000.00 - - Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % 100-3210-523850102 PROPERTY & EVIDENCE IGA 65,000.00 55,000.00 50,000.00 60,000.00 60,000.00 - - 100-3210-523850103 RADIO SYSTEM FEES 12,418.00 8,115.71 1,671.76 1,672.00 162,000.02 160,328.02 9,589.00 100-3210-523850104 INNOVATIVE DATA SOLUTIONS 3,075.81 4,372.50 4,104.95 4,900.00 4,900.00 - - 100-3210-523850105 ANIMAL CONTROL - FULTON CO 26,941.51 24,260.61 17,504.62 25,000.00 25,000.00 - - 100-3210-523850106 CHOICEPOINT/CLEAR 4,095.76 4,540.71 4,343.11 4,700.00 5,683.00 983.00 20.91 100-3210-523850107 CRIME REPORTING 3,576.00 3,576.00 2,988.00 4,700.00 3,700.00 (1,000.00) (21.28) 100-3210-523850108 CELLEBRITE 1,549.50 4,648.48 1,549.50 3,100.00 3,250.00 150.00 4.84 100-3210-523850109 AFIS CIRCUIT 9,998.65 9,852.18 8,068.94 10,500.00 9,874.00 (626.00) (5.96) 100-3210-523850110 RING CENTRAL - 479.50 383.60 500.00 500.00 - - 100-3210-523850111 ELECTRONIC WARRANT INTERCHNG 323.75 1,295.00 1,295.01 2,500.00 1,300.00 (1,200.00) (48.00) 100-3210-523850112 VIGILANT SOLUTIONS - - 1,450.00 725.00 6,000.00 5,275.00 727.59 100-3210-523850113 BODY WORN CAMERAS - - - - - - - 100-3210-523850114 PEN-LINK - - - - - - - 100-3210-531100000 GENERAL SUPPLIES 8,053.12 15,336.21 6,938.83 13,000.00 13,000.00 - - 100-3210-531100001 AMMUNITION 16,091.28 14,939.66 10,872.07 17,412.00 10,000.00 (7,412.00) (42.57) 100-3210-531100002 K-9 SUPPLIES 1,106.15 276.35 309.28 1,425.00 1,000.00 (425.00) (29.82) 100-3210-531100003 NEW EMPLOYEES 12,602.43 4,395.55 111.22 4,250.00 - (4,250.00) (100.00) 100-3210-531100004 RANGE SUPPLIES 798.44 1,793.80 278.03 1,000.00 1,000.00 - - 100-3210-531100005 FIRST AID KITS 431.45 1,482.00 - 500.00 500.00 - - 100-3210-531100006 ALCO SENSOR MOUTH PIECES 60.00 675.00 - 200.00 200.00 - - 100-3210-531100007 ID CARDS AND SETUP FEE 159.23 1,197.83 135.93 1,100.00 1,000.00 (100.00) (9.09) 100-3210-531100008 GOLF TOURNAMENT 399.66 - - - - - - 100-3210-531100009 JAIL SUPPLIES 1,587.51 765.18 991.84 1,500.00 2,000.00 500.00 33.33 100-3210-531100010 CRIME SCENE SUPPLIES - - 1,352.54 1,500.00 1,500.00 - - 100-3210-531100011 CRIME PREVENTION - - 454.12 - 2,000.00 2,000.00 - 100-3210-531270000 GASOLINE/DIESEL 152,465.87 133,674.58 83,450.04 135,000.00 135,000.00 - - 100-3210-531300000 FOOD/MEALS 715.73 1,317.71 964.70 775.00 1,500.00 725.00 93.55 100-3210-531300001 FOOD/MEALS/CRIME PREVENTION - - 117.98 - 750.00 750.00 - 100-3210-531400000 BOOK & PERIODICALS/EDUCATION & REFERENCE 58.98 857.14 735.20 400.00 1,000.00 600.00 150.00 100-3210-531700000 UNIFORMS 27,659.39 40,423.41 33,490.67 35,000.00 36,550.00 1,550.00 4.43 100-3210-531700001 AWARDS AND RECOGNITION 129.50 275.92 212.99 1,000.00 2,000.00 1,000.00 100.00 100-3210-531700002 BODY ARMOR 4,077.81 10,435.00 8,790.00 9,750.00 10,320.00 570.00 5.85 100-3210-531700003 CRIME PREVENTION - - 1,116.00 - 1,000.00 1,000.00 - 100-3210-542300000 FURNITURE & FIXTURES 13,920.86 2,734.84 3,138.00 2,000.00 2,000.00 - - 100-3210-542400000 COMPUTERS - - - - - - - 100-3210-542401000 SOFTWARE - - - - - - - 100-3210-542500000 OTHER EQUIPMENT - - - - - - - 100-3210-542500001 CRIME PREVENTION MATERIALS 7,218.61 9,856.58 5,875.00 10,000.00 10,000.00 - - 100-3210-542500002 ICOP STORAGE 784.33 565.30 83.79 1,000.00 750.00 (250.00) (25.00) 100-3210-542500003 TRAINING AIDS 203.24 299.99 120.85 500.00 500.00 - - 100-3210-542500004 FIRE EXTINGUISHERS 143.24 702.61 - 250.00 250.00 - - 100-3210-542500005 TICKET PRINTERS 4,762.34 959.80 762.54 4,000.00 4,000.00 - - 100-3210-542500006 SWAT 2,951.00 187.00 - 3,000.00 7,500.00 4,500.00 150.00 100-3210-542500007 PATROL EQUIPMENT 8,233.03 39,723.75 8,955.43 6,500.00 6,500.00 - - 100-3210-542500008 AEDs - - - - - - - 100-3210-542500009 LASERS 2,645.35 1,912.50 - - - - - 100-3210-542500010 ALCO SENSORS - - - - - - - 100-3210-542500011 VEHICLE EQUIPMENT 11,465.63 1,669.55 - - - - - 100-3210-542500012 ACTIVE SHOOTER KITS - 18,720.00 - - - - - 100-3210-542502000 CELL PHONES 234.96 159.47 794.88 500.00 500.00 - - 100-3210-542502500 WEAPONRY 11,636.59 15,060.20 1,245.33 8,500.00 10,000.00 1,500.00 17.65 100-3210-542503500 CAMERAS 867.99 15,440.26 - - - - - Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % 100-3210-542504500 MOTOROLA RADIOS 5,563.70 15,905.60 154,980.10 169,128.00 5,000.00 (164,128.00) (97.04) 100-3210-542509900 INVESTIGATIONS 16,163.73 - - - - - - 100-3210-542509901 CRIME SCENE KITS-UPD - - - - - - - 100-3210-542509902 CRIME SCENE EQUIP -CID - - 2,796.00 14,950.00 4,000.00 (10,950.00) (73.24) 100-3210-542509905 LANGUAGE LINE - - - - - - - 100-3210-542509906 TRAFFIC ACCIDENT INVESTIGATION EQUIP - - - - - - - 100-3210-571100000 INTERGOVERNMENTAL - - - 26,000.00 - (26,000.00) (100.00) Total Police 3,157,817.16 3,686,435.90 3,421,597.91 4,202,095.00 4,270,211.02 68,116.02 1.62 Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Fire 100-3510-511100000 SALARIES & WAGES 3,032,732.25 3,241,822.86 2,777,332.02 3,411,600.00 3,468,895.00 57,295.00 1.68 100-3510-511300000 OVERTIME 57,412.86 56,187.47 106,278.88 50,000.00 50,000.00 - - 100-3510-511300001 ON-CALL PAY 319.63 4,540.83 4,111.36 4,800.00 5,304.00 504.00 10.50 100-3510-511400000 HOLIDAY PAY 112,548.42 194,472.45 173,942.22 210,000.00 210,000.00 - - 100-3510-512000000 EMPLOYEE BENEFITS - - - - - - - 100-3510-512100000 GROUP INSURANCE 486,715.58 586,616.43 624,774.90 683,649.00 - (683,649.00) (100.00) 100-3510-512100001 MEDICAL INSURANCE - - - - 620,614.00 620,614.00 - 100-3510-512100002 DENTAL INSURANCE - - - - 49,471.00 49,471.00 - 100-3510-512100003 VISION INSURANCE - - - - 11,590.00 11,590.00 - 100-3510-512100004 LIFE INSURANCE - - - - 18,048.00 18,048.00 - 100-3510-512100005 AD&D INSURANCE - - - - 498.00 498.00 - 100-3510-512100006 SHORT TERM DISABILITY - - - - 4,026.00 4,026.00 - 100-3510-512100007 LONG TERM DISABILITY - - - - 13,717.00 13,717.00 - 100-3510-512200000 401A (SS MATCH)121,225.83 133,199.91 118,502.43 130,583.00 137,392.00 6,809.00 5.21 100-3510-512300000 FICA MEDICARE 44,385.43 48,478.28 42,189.98 49,383.00 50,162.00 779.00 1.58 100-3510-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-3510-512401000 401A ER MATCH OF 457B CONTRIBUTIONS 26,152.29 34,376.64 38,550.97 47,138.00 69,153.00 22,015.00 46.70 100-3510-512402000 PENSION (GMEBS)274,558.72 310,744.18 309,202.75 295,608.00 282,884.00 (12,724.00) (4.30) 100-3510-512500000 TUITION REIMBURSEMENT 13,055.18 10,001.28 21,335.21 20,000.00 25,200.00 5,200.00 26.00 100-3510-512600000 UNEMPLOYMENT INSURANCE 2,995.21 3,086.76 3,141.26 3,050.00 3,050.00 - - 100-3510-512700000 WORKER'S COMPENSATION 78,952.86 76,880.00 85,895.00 108,935.00 104,426.00 (4,509.00) (4.14) 100-3510-512902000 FSA/HSA/HRA CONTRIBUTIONS 24,257.60 22,050.00 13,125.00 22,050.00 59,109.00 37,059.00 168.07 100-3510-521200000 PROFESSIONAL FEES 465.00 - - - - - - 100-3510-521200001 HEALTH & WELLNESS PROGRAM 14,595.00 16,702.50 18,295.00 18,525.00 17,700.00 (825.00) (4.45) 100-3510-521200002 TLAER TRAINING INSTRUCTOR - 1,500.00 1,500.00 3,000.00 3,000.00 - - 100-3510-521200003 MEDICAL DIRECTION 18,366.40 20,000.00 15,000.00 20,000.00 20,000.00 - - 100-3510-521200004 BIO HAZARD WASTE DISPOSAL 950.00 1,482.00 733.18 1,320.00 1,500.00 180.00 13.64 100-3510-521200006 ARSON INVESTIGATION/LAB FEES - - 1,355.00 - 1,500.00 1,500.00 - 100-3510-522110000 GARBAGE PICKUP 5,864.59 7,489.45 7,673.04 8,000.00 10,008.00 2,008.00 25.10 100-3510-522210000 EQUIPMENT REPAIR & MAINT - - - - - - - 100-3510-522210001 STATION EQUIPMENT R & M 24,076.35 7,684.32 4,152.62 36,430.00 30,541.00 (5,889.00) (16.17) 100-3510-522210002 BREATHING APPARATUS TESTING REPAIR 2,971.77 5,937.34 3,341.98 8,025.00 7,627.00 (398.00) (4.96) 100-3510-522210003 INSPECT/REPAIR HYD. RESCUE TOOLS 864.48 1,565.20 - 7,600.00 8,220.00 620.00 8.16 100-3510-522210004 APPARATUS R&M INCLUDING PUMP TEST 35,983.45 76,174.90 53,846.17 102,225.00 107,710.00 5,485.00 5.37 100-3510-522210005 APPARATUS EMERGENCY REPAIRS 15,524.97 - - - - - - 100-3510-522210006 GAS DETECTOR REPAIR 2,058.17 1,887.48 - 3,155.00 2,465.00 (690.00) (21.87) 100-3510-522210007 NOZZLES, VALVES, APPLIANCES, HOSE 5,842.24 7,084.96 8,796.60 13,203.00 15,281.00 2,078.00 15.74 100-3510-522210008 ANNUAL HYDRANT MAINTENANCE 2,603.44 3,315.79 2,579.73 3,112.00 2,524.00 (588.00) (18.89) 100-3510-522210009 LADDER TESTING 1,244.00 1,539.00 1,319.00 1,500.00 2,600.00 1,100.00 73.33 100-3510-522210010 THERMAL IMAGING CAMERA 289.78 448.06 - 1,700.00 1,600.00 (100.00) (5.88) 100-3510-522220000 FACILITY REPAIR & MAINT 110,672.34 17,750.24 4,518.00 12,570.00 7,680.00 (4,890.00) (38.90) 100-3510-522230000 VEHICLE REPAIR & MAINTENANCE 2,514.33 (37.00) - - - - - 100-3510-522240000 GROUNDS REPAIR & MAINT 1,048.05 362.59 - 41,075.00 30,000.00 (11,075.00) (26.96) 100-3510-522310000 RENTAL LAND & BUILDINGS 1,090.56 5,245.73 - - - - - 100-3510-522310001 STATION 43 LEASE 222,010.50 145,740.87 220,943.76 220,944.00 - (220,944.00) (100.00) 100-3510-522310002 AWARDS BANQUET - - 4,015.17 3,000.00 3,200.00 200.00 6.67 100-3510-522320000 RENTAL EQUIP & VEHICLES - - - 500.00 - (500.00) (100.00) 100-3510-523200000 COMMUNICATIONS 13,622.46 15,690.43 13,540.06 15,384.00 16,092.00 708.00 4.60 100-3510-523201000 POSTAGE 198.71 418.28 83.11 600.00 1,000.00 400.00 66.67 100-3510-523400000 PRINTING 290.00 460.66 319.99 800.00 600.00 (200.00) (25.00) 100-3510-523500000 TRAVEL 1,311.11 1,797.23 - - - - - Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % 100-3510-523500001 GA FIRE CHIEF'S CONFERENCE - - 498.00 630.00 720.00 90.00 14.29 100-3510-523500002 INTERNATIONAL ASSOC OF FIRE CHIEFS - 78.75 - 3,930.00 3,828.00 (102.00) (2.60) 100-3510-523500003 SOUTHEASTERN FIRE CHIEFS ASSOC - - - 600.00 1,250.00 650.00 108.33 100-3510-523500004 STAFF & COMMAND 396.50 - - - - - - 100-3510-523500005 FDIC - 2,536.40 5,553.09 4,380.00 4,470.00 90.00 2.05 100-3510-523500006 GA EMS & EDUCATORS CONFERENCE - 549.00 - 900.00 1,000.00 100.00 11.11 100-3510-523500007 SOUTHEASTERN TRAINING CONFERENCE - - - 740.00 - (740.00) (100.00) 100-3510-523500008 ARSON SEMINAR 1,750.74 198.28 419.03 1,170.00 1,170.00 - - 100-3510-523500009 INSPECTOR/PUB-ED SEMINAR 941.44 148.50 - - - - - 100-3510-523500010 FIRE INSPECTOR SYMPOSIUM - - 103.00 270.00 270.00 - - 100-3510-523500011 NFA EXECUTIVE FIRE OFFICER PROGRAM - 600.96 300.48 325.00 325.00 - - 100-3510-523600000 DUES AND FEES - 246.00 - - - - - 100-3510-523600001 PROFESSIONAL LICENSE RENEWALS 100.00 62.50 - - - - - 100-3510-523600002 SUBSCRIPTIONS 58.00 102.00 100.00 200.00 210.00 10.00 5.00 100-3510-523600003 NATIONAL REGISTRY 270.45 177.50 145.00 500.00 200.00 (300.00) (60.00) 100-3510-523600004 GA STATE EMS RECERTIFICATION 3,859.14 - - 4,500.00 4,500.00 - - 100-3510-523600005 INTERNATIONAL ASSOC OF EMERGENCY MGMT 225.00 185.00 185.00 185.00 185.00 - - 100-3510-523600006 INTERNATIONAL ASSOC OF FIRE CHIEFS 664.65 888.39 1,448.27 2,058.00 2,065.00 7.00 0.34 100-3510-523600007 NATIONAL FIRE PROTECTION AGENCY 1,289.63 1,275.55 1,582.57 1,000.00 1,600.00 600.00 60.00 100-3510-523600008 GA ASSOC OF FIRE CHIEFS 237.50 375.00 412.50 700.00 700.00 - - 100-3510-523600009 CPSE CFO RECERTIFICATION - 700.00 - - 375.00 375.00 - 100-3510-523600011 GEORGIA FIRE INVESTIGATOR ASSOCIATION 15.00 105.00 80.00 100.00 100.00 - - 100-3510-523600012 ADVANCED CARDIOVASCULAR LIFE SUPPORT - - 216.00 150.00 150.00 - - 100-3510-523600013 PEDIATRIC ADVANCED LIFE SUPPORT 140.00 420.00 300.00 225.00 450.00 225.00 100.00 100-3510-523600014 PRE HOSPITAL TRAMA LIFE SUPPORT - 623.19 270.00 225.00 270.00 45.00 20.00 100-3510-523600015 ADVANCED MEDICAL LIFE SUPPORT - 375.00 79.95 225.00 225.00 - - 100-3510-523600016 EMERGENCY PEDIATRIC CARE - - - 225.00 225.00 - - 100-3510-523600017 ALTERNATE FUEL HWY IMPACT FEE - - 666.67 - 800.00 800.00 - 100-3510-523700000 EDUCATION & TRAINING - 6,988.00 - 1,842.00 - (1,842.00) (100.00) 100-3510-523700001 PROFESSIONAL DEVELOPMENT 1,334.75 433.50 178.25 2,250.00 2,250.00 - - 100-3510-523700003 MANAGEMENT PROFESSIONAL DEVELOPMENT 201.00 - 1,154.00 - - - - 100-3510-523700004 GA FIRE CHIEF'S CONFERENCE - - 225.00 300.00 300.00 - - 100-3510-523700005 INTERNATIONAL ASSOC OF FIRE CHIEFS - 1,625.00 - 1,845.00 1,845.00 - - 100-3510-523700006 SOUTHEASTERN FIRE CHIEFS ASSOC - - - 300.00 300.00 - - 100-3510-523700007 STAFF & COMMAND 1,550.00 - - - - - - 100-3510-523700008 FDIC - 1,190.00 2,180.00 1,950.00 1,635.00 (315.00) (16.15) 100-3510-523700009 GA EMS & EDUCATORS CONFERENCE - - - 160.00 200.00 40.00 25.00 100-3510-523700010 SOUTHEASTERN TRAINING CONF - - - 225.00 - (225.00) (100.00) 100-3510-523700011 ARSON SEMINAR 583.00 - - 150.00 150.00 - - 100-3510-523700012 INSPECTOR/PUB-ED SEMINAR - - - - - - - 100-3510-523700013 FIRE INSPECTOR SYMPOSIUM - - - - 300.00 300.00 - 100-3510-523850100 MAINTENANCE CONTRACTS - - - - - - - 100-3510-523850101 RADIO SYSTEM FEES 5,840.55 3,871.04 804.16 805.00 81,000.01 80,195.01 9,962.11 100-3510-523850102 PEST CONTROL - FIRE STATIONS 1,600.00 1,677.50 1,205.00 1,710.00 1,698.00 (12.00) (0.70) 100-3510-523850103 FIRE EXTINGUISHER INSPECTIONS 2,212.62 1,838.52 1,787.46 3,000.00 3,000.00 - - 100-3510-523850104 CODE RED MAINTENANCE 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 - - 100-3510-523850105 LIFEPAK MAINTENANCE 3,939.12 3,939.12 10,122.80 7,782.00 7,901.00 119.00 1.53 100-3510-523850106 FUEL MASTER - - - - 815.00 815.00 - 100-3510-531100000 GENERAL SUPPLIES 13,971.70 16,137.00 11,621.37 18,000.00 15,000.00 (3,000.00) (16.67) 100-3510-531100001 OXYGEN REFILLS 589.68 745.52 1,015.56 3,000.00 2,508.00 (492.00) (16.40) 100-3510-531100002 MEDICAL SUPPLIES 11,954.53 22,482.16 12,601.70 23,424.00 18,000.00 (5,424.00) (23.16) 100-3510-531100500 PREVENTION 163.91 116.80 - - - - - Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % 100-3510-531100502 PREVENTION & EDUCATION MATERIAL 1,921.02 3,644.04 1,384.11 3,500.00 2,500.00 (1,000.00) (28.57) 100-3510-531100503 HEART READY CITY PROGRAM 2,139.17 2,397.80 2,103.00 3,631.00 5,461.00 1,830.00 50.40 100-3510-531210000 WATER / SEWAGE 1,781.74 1,752.06 2,404.61 3,900.00 6,220.00 2,320.00 59.49 100-3510-531220000 NATURAL GAS 14,901.08 11,989.98 10,967.41 14,500.00 14,496.00 (4.00) (0.03) 100-3510-531230000 ELECTRICITY 24,435.73 24,422.09 16,759.46 21,000.00 18,000.00 (3,000.00) (14.29) 100-3510-531270000 GASOLINE/DIESEL 47,148.31 29,848.16 17,975.22 50,000.00 42,000.00 (8,000.00) (16.00) 100-3510-531300000 FOOD/MEALS 615.70 633.08 335.90 1,000.00 800.00 (200.00) (20.00) 100-3510-531400000 BOOKS & PERIODICALS/TRAINING MATERIALS 3,568.31 1,946.98 1,289.43 1,050.00 9,000.00 7,950.00 757.14 100-3510-531540000 CABLE 3,353.97 3,537.21 3,363.52 4,000.00 4,140.00 140.00 3.50 100-3510-531700000 UNIFORMS - - - - - - - 100-3510-531700001 FIRE STANDARD UNIFORMS 27,321.70 27,151.30 24,896.23 38,395.00 34,560.00 (3,835.00) (9.99) 100-3510-531700002 TURN OUT GEAR 69,849.87 34,257.61 10,264.28 34,535.00 72,020.00 37,485.00 108.54 100-3510-531700003 CLASS A UNIFORMS - - 5,242.60 11,320.00 9,750.00 (1,570.00) (13.87) 100-3510-542100000 MACHINERY & EQUIPMENT / MACHINERY 200.79 823.85 49.45 1,000.00 700.00 (300.00) (30.00) 100-3510-542300000 FURNITURE & FIXTURES - - - - - - - 100-3510-542300500 PREVENTION 27,530.77 10,148.88 7,352.46 7,795.00 4,375.00 (3,420.00) (43.87) 100-3510-542400000 COMPUTERS - - - - - - - 100-3510-542500000 OTHER EQUIPMENT 29,246.25 30,553.19 5,952.44 7,598.00 - (7,598.00) (100.00) 100-3510-542500001 SMALL EQUIPMENT 12,278.26 3,158.58 15,133.83 12,350.00 18,460.00 6,110.00 49.47 100-3510-542500002 EMS TRAINING AIDS - 1,524.31 - 5,125.00 - (5,125.00) (100.00) 100-3510-542500003 RADIO CHARGERS & SPARE BATTERIES 310.00 4,485.88 658.85 5,321.00 3,768.00 (1,553.00) (29.19) 100-3510-542502000 CELL PHONES 441.94 - (199.99)400.00 1,200.00 800.00 200.00 100-3510-542504500 MOTOROLA RADIOS 6,599.18 5,616.05 107,849.00 109,395.00 40,912.00 (68,483.00) (62.60) 100-3510-581200000 STATION 43 CAPITAL LEASE PRINCIPAL - - - - 305,038.00 305,038.00 - 100-3510-582200000 STATION 43 CAPITAL LEASE INTEREST - - - - 56,943.00 56,943.00 - Total Fire 5,099,302.26 5,343,279.35 4,981,431.06 5,997,260.00 6,298,720.01 301,460.01 5.03 Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Public Works 100-4101-511100000 SALARIES & WAGES 481,942.62 587,435.27 570,124.91 693,783.00 735,119.00 41,336.00 5.96 100-4101-511300000 OVERTIME - 259.56 743.85 - 800.00 800.00 - 100-4101-511300001 ON-CALL PAY - 4,136.25 6,193.24 8,043.00 7,800.00 (243.00) (3.02) 100-4101-512000000 EMPLOYEE BENEFITS - - - - - - - 100-4101-512100000 GROUP INSURANCE 58,652.68 88,872.87 103,587.21 109,130.00 - (109,130.00) (100.00) 100-4101-512100001 MEDICAL INSURANCE - - - - 101,740.00 101,740.00 - 100-4101-512100002 DENTAL INSURANCE - - - - 8,110.00 8,110.00 - 100-4101-512100003 VISION INSURANCE - - - - 1,900.00 1,900.00 - 100-4101-512100004 LIFE INSURANCE - - - - 3,582.00 3,582.00 - 100-4101-512100005 AD&D INSURANCE - - - - 99.00 99.00 - 100-4101-512100006 SHORT TERM DISABILITY - - - - 660.00 660.00 - 100-4101-512100007 LONG TERM DISABILITY - - - - 2,731.00 2,731.00 - 100-4101-512200000 401A (SS MATCH)18,287.16 23,150.28 23,384.19 28,265.00 32,419.00 4,154.00 14.70 100-4101-512300000 FICA MEDICARE 6,786.80 8,166.48 7,940.05 9,990.00 10,560.00 570.00 5.71 100-4101-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-4101-512401000 401A ER MATCH OF 457B CONTRIBUTIONS 4,096.35 6,678.34 9,707.33 15,911.00 30,262.00 14,351.00 90.20 100-4101-512402000 PENSION (GMEBS)40,050.58 62,661.75 57,252.97 50,506.00 44,110.00 (6,396.00) (12.66) 100-4101-512600000 UNEMPLOYMENT INSURANCE 420.10 547.17 602.43 700.00 700.00 - - 100-4101-512700000 WORKER'S COMPENSATION 23,013.80 10,341.75 13,306.85 14,725.00 36,809.00 22,084.00 149.98 100-4101-512902000 FSA/HSA/HRA CONTRIBUTIONS 2,400.00 2,400.00 2,625.00 2,400.00 9,690.00 7,290.00 303.75 100-4101-521200000 PROFESSIONAL FEES 51,826.49 3,045.00 16,185.00 - - - - 100-4101-521200002 ENGINEERING & SURVEYING SERVICES 1,970.00 8,986.39 3,910.82 7,500.00 7,500.00 - - 100-4101-521210002 OVERHEAD TRIMMING & GRAVEL RD - - - 20,000.00 - (20,000.00) (100.00) 100-4101-522210000 EQUIPMENT REPAIR & MAINTENANCE - - - 4,650.00 3,150.00 (1,500.00) (32.26) 100-4101-522230000 VEHICLE REPAIR & MAINTENANCE 2,957.81 4,583.47 9,830.79 7,848.00 5,360.00 (2,488.00) (31.70) 100-4101-522320000 RENTAL EQUIPMENT & VEHICLES 687.50 - - - - - - 100-4101-523200000 COMMUNICATIONS 3,097.08 3,673.60 3,756.52 5,460.00 6,240.00 780.00 14.29 100-4101-523201000 POSTAGE 55.48 63.09 - 50.00 50.00 - - 100-4101-523300000 ADVERTISING 324.00 - - - - - - 100-4101-523310000 OTHER PURCHASED SERVICES - 9,164.00 2,612.00 7,500.00 7,500.00 - - 100-4101-523400000 PRINTING - 163.75 452.00 100.00 200.00 100.00 100.00 100-4101-523500000 TRAVEL 1,750.08 1,413.95 236.27 250.00 250.00 - - 100-4101-523500001 APWA CLASS - 599.84 52.47 975.00 1,710.00 735.00 75.38 100-4101-523500002 ITE SEMINAR - - 184.30 585.00 585.00 - - 100-4101-523500003 GIS CONFERENCE - 1,529.68 2,139.43 3,850.00 2,950.00 (900.00) (23.38) 100-4101-523500004 ASHE TECHNICAL SEMINAR - 144.00 - - - - - 100-4101-523500005 IMSA - - - - 1,780.00 1,780.00 - 100-4101-523500006 NPPC - - - - 1,216.00 1,216.00 - 100-4101-523600000 DUES AND FEES 127.50 36.50 - - 224.00 224.00 - 100-4101-523600001 PE LICENSE - 100.00 - - 150.00 150.00 - 100-4101-523600002 APWA 300.76 395.24 179.00 348.00 762.00 414.00 118.97 100-4101-523600003 IMSA 172.50 227.50 170.00 240.00 240.00 - - 100-4101-523600004 ASHE 150.00 50.00 - 50.00 50.00 - - 100-4101-523600005 ITE - - - 225.00 465.00 240.00 106.67 100-4101-523600006 CFM - 50.00 12.50 100.00 100.00 - - 100-4101-523600007 IECA - - 510.00 700.00 700.00 - - 100-4101-523600008 SFPMA - - - 100.00 100.00 - - 100-4101-523600009 ISA - - - 130.00 130.00 - - 100-4101-523600010 GAA - - - 150.00 150.00 - - 100-4101-523600011 GUFC - - - 175.00 175.00 - - 100-4101-523600012 CPESC - - 125.00 500.00 500.00 - - Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % 100-4101-523600013 CPSWQ - - - 125.00 125.00 - - 100-4101-523600014 ALTERNATE FUEL HWY IMPACT FEE - - 102.08 - - - - 100-4101-523700000 EDUCATION & TRAINING 199.00 - 35.00 - 450.00 450.00 - 100-4101-523700002 APWA - 825.00 435.00 790.00 800.00 10.00 1.27 100-4101-523700003 LEVEL II SIGNING & MARKING - - - - 140.00 140.00 - 100-4101-523700005 CONTINUING EDUCATION 390.00 49.00 99.00 1,000.00 500.00 (500.00) (50.00) 100-4101-523700006 ASHE TECH SEMINAR - - 110.00 50.00 50.00 - - 100-4101-523700007 ITE TECH SEMINAR 155.00 - - - 130.00 130.00 - 100-4101-523700008 GA TRANSPORTATION SUMMIT 130.00 166.00 250.00 260.00 260.00 - - 100-4101-523700010 APWA IN-HOUSE TRNG - - - - 500.00 500.00 - 100-4101-523700012 INTRO TO GIS TRAINING - - - - - - - 100-4101-523700013 GSWCC - - 180.00 320.00 - (320.00) (100.00) 100-4101-523700014 CPESC - - - 250.00 250.00 - - 100-4101-523700015 CESSWI - - - 250.00 - (250.00) (100.00) 100-4101-523700016 ARBORIST - - - 360.00 70.00 (290.00) (80.56) 100-4101-523850100 MAINTENANCE CONTRACTS - - - - - - - 100-4101-523850101 RADIO SYSTEM FEES 552.70 326.75 60.88 61.00 - (61.00) (100.00) 100-4101-531100000 GENERAL SUPPLIES 260.86 119.01 862.66 200.00 1,500.00 1,300.00 650.00 100-4101-531100002 ARBOR DAY - - - 2,000.00 - (2,000.00) (100.00) 100-4101-531230000 ELECTRICITY 379,297.49 392,741.09 326,742.31 396,600.00 409,800.00 13,200.00 3.33 100-4101-531270000 GASOLINE/DIESEL 14,313.40 2,466.95 1,776.91 19,481.00 13,039.25 (6,441.75) (33.07) 100-4101-531300000 FOOD/MEALS 314.27 358.82 41.31 42.00 400.00 358.00 852.38 100-4101-531700000 UNIFORMS 1,198.06 1,430.17 1,929.30 3,275.00 3,275.00 - - 100-4101-541400000 INFRASTRUCTURE - - - - - - - 100-4101-541400001 OPTECH RWM 475,336.00 470,501.21 408,304.51 533,913.00 554,931.00 21,018.00 3.94 100-4101-541400002 SIGNAL ALLOWANCE 7,240.26 48,788.50 23,267.50 12,285.00 28,195.00 15,910.00 129.51 100-4101-541400003 EMERGENCY SERVICES ALLOWANCE 58,590.78 9,305.29 - 10,000.00 10,125.00 125.00 1.25 100-4101-541400004 MATERIALS ALLOWANCE 20,212.11 16,412.62 19,177.26 33,725.00 37,500.00 3,775.00 11.19 100-4101-541400005 TREE REMOVAL 8,355.00 9,305.00 10,875.00 9,775.00 10,000.00 225.00 2.30 100-4101-541400006 DUMPSTER FEES 11,170.92 2,985.13 5,477.19 9,000.00 9,000.00 - - 100-4101-541400007 SIGNAL MATERIALS 21,000.51 40,510.23 9,877.25 25,000.00 25,000.00 - - 100-4101-541400008 SIGN MATERIALS 23,999.72 13,236.41 5,581.18 25,000.00 18,750.00 (6,250.00) (25.00) 100-4101-541400009 ADDITIONAL ROW MOWINGS 16,740.00 16,740.00 - - - - - 100-4101-542300000 FURNITURE & FIXTURES - - - - - - - 100-4101-542500000 OTHER EQUIPMENT 220.97 6,295.00 - - 18,000.00 18,000.00 - 100-4101-542500001 ADOPT-A-ROAD SIGNS - - - 100.00 - (100.00) (100.00) 100-4101-542500002 TOOLS/BATTERIES/CHEMICALS 3,361.65 5,301.43 5,027.39 7,500.00 7,500.00 - - 100-4101-542502000 CELL PHONES - 69.98 633.07 300.00 300.00 - - Total Public Works 1,742,107.99 1,866,809.32 1,656,668.93 2,086,601.00 2,219,918.25 133,317.25 6.39 Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Parks & Recreation 100-6110-511100000 SALARIES & WAGES 138,146.81 149,689.24 145,052.06 179,395.00 181,317.00 1,922.00 1.07 100-6110-512000000 EMPLOYEE BENEFITS - - - - - - - 100-6110-512100000 GROUP INSURANCE 22,099.70 20,801.65 26,235.41 21,632.00 - (21,632.00) (100.00) 100-6110-512100001 MEDICAL INSURANCE - - - - 20,348.00 20,348.00 - 100-6110-512100002 DENTAL INSURANCE - - - - 1,622.00 1,622.00 - 100-6110-512100003 VISION INSURANCE - - - - 380.00 380.00 - 100-6110-512100004 LIFE INSURANCE - - - - 801.00 801.00 - 100-6110-512100005 AD&D INSURANCE - - - - 22.00 22.00 - 100-6110-512100006 SHORT TERM DISABILITY - - - - 132.00 132.00 - 100-6110-512100007 LONG TERM DISABILITY - - - - 597.00 597.00 - 100-6110-512200000 401A (SS MATCH)5,930.46 5,613.28 6,390.98 7,216.00 8,393.00 1,177.00 16.31 100-6110-512300000 FICA MEDICARE 2,173.96 2,069.99 1,925.68 2,368.00 2,618.00 250.00 10.56 100-6110-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-6110-512401000 401A ER MATCH OF 457B CONTRIBUTIONS - - 4,872.21 6,315.00 9,133.00 2,818.00 44.62 100-6110-512402000 PENSION (GMEBS)11,658.16 11,586.28 8,359.19 8,238.00 8,485.00 247.00 3.00 100-6110-512600000 UNEMPLOYMENT INSURANCE 230.68 262.69 248.82 500.00 500.00 - - 100-6110-512700000 WORKER'S COMPENSATION 5,029.77 3,629.51 4,404.62 5,116.00 4,720.00 (396.00) (7.74) 100-6110-512902000 FSA/HSA/HRA CONTRIBUTIONS - - 1,125.00 1,125.00 1,938.00 813.00 72.27 100-6110-521200000 PROFESSIONAL FEES - 5,901.00 10,107.04 15,000.00 14,525.00 (475.00) (3.17) 100-6110-521210001 PARK MOWING & LITTER PICKUP 159,326.24 164,101.03 213,696.31 460,000.00 450,000.00 (10,000.00) (2.17) 100-6110-522220000 FACILITY REPAIR & MAINTENANCE 21,057.72 10,244.71 11,371.89 20,000.00 45,000.00 25,000.00 125.00 100-6110-522220002 LIGHTING MAINTENANCE 3,807.95 301.96 324.41 500.00 500.00 - - 100-6110-522230000 VEHICLE REPAIR & MAINTENANCE - - 1,519.91 3,000.00 1,785.00 (1,215.00) (40.50) 100-6110-522240000 GROUNDS REPAIR & MAINTENANCE 2,709.86 54,865.06 9,032.15 118,000.00 55,000.00 (63,000.00) (53.39) 100-6110-522310000 RENTAL LAND & BUILDINGS 5,000.00 7,500.00 - 2,000.00 - (2,000.00) (100.00) 100-6110-522310001 FCBOE LEASE 3,982.00 10,604.00 8,888.00 35,000.00 38,000.00 3,000.00 8.57 100-6110-522320000 RENTAL EQUIPMENT & VEHICLES 3,452.40 8,380.00 8,972.50 5,500.00 12,550.00 7,050.00 128.18 100-6110-523200000 COMMUNICATIONS 1,303.28 1,171.79 963.89 4,800.00 1,476.00 (3,324.00) (69.25) 100-6110-523200001 BROADWELL PAVILION - 191.48 - - - - - 100-6110-523201000 POSTAGE 70.09 70.15 6.46 200.00 50.00 (150.00) (75.00) 100-6110-523300000 ADVERTISING - 432.00 - 200.00 - (200.00) (100.00) 100-6110-523400000 PRINTING 339.49 48.00 65.00 400.00 300.00 (100.00) (25.00) 100-6110-523500000 TRAVEL 899.16 592.81 530.50 2,000.00 2,000.00 - - 100-6110-523600000 DUES AND FEES 577.00 643.76 735.00 1,500.00 1,500.00 - - 100-6110-523600001 ADMISSION FEES - - 410.75 - - - - 100-6110-523700000 EDUCATION & TRAINING 275.00 735.86 - 1,500.00 1,500.00 - - 100-6110-523850000 CONTRACT LABOR 5,550.00 4,350.00 4,940.00 4,500.00 4,900.00 400.00 8.89 100-6110-523850100 MAINTENANCE CONTRACTS - - - - - - - 100-6110-523850101 IGA-ALPHARETTA PARKS & REC 316,000.00 326,458.00 435,916.00 436,000.00 400,000.00 (36,000.00) (8.26) 100-6110-523850102 PEST CONTROL-P&R FACILITIES - - 1,980.00 - 3,000.00 3,000.00 - 100-6110-523990000 OTHER PURCHASED SERVICE - - - - - - - 100-6110-523990001 PORTABLE POTTY RENTAL 2,608.47 3,118.29 1,351.03 4,400.00 2,520.00 (1,880.00) (42.73) 100-6110-531100000 GENERAL SUPPLIES 3,673.53 8,631.20 22,124.24 27,000.00 20,000.00 (7,000.00) (25.93) 100-6110-531210000 WATER / SEWAGE 11,799.20 30,423.90 6,801.87 65,000.00 70,000.00 5,000.00 7.69 100-6110-531220000 NATURAL GAS 1,063.39 961.06 1,302.39 3,800.00 2,300.00 (1,500.00) (39.47) 100-6110-531230000 ELECTRICITY 16,985.51 4,993.81 27,469.56 66,000.00 47,400.00 (18,600.00) (28.18) 100-6110-531270000 GASOLINE/DIESEL - 491.74 317.60 500.00 500.00 - - 100-6110-531300000 FOOD/MEALS 358.80 645.39 1,621.43 500.00 500.00 - - 100-6110-542300000 FURNITURE & FIXTURES 2,007.25 - 119.99 200.00 1,000.00 800.00 400.00 100-6110-542500000 OTHER EQUIPMENT - - 342.69 - - - - Total Parks & Recreation 748,115.88 839,509.64 969,524.58 1,509,405.00 1,417,312.00 (92,093.00) (6.10) Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Community Development 100-7410-511100000 SALARIES & WAGES 711,526.75 460,801.58 391,478.48 489,842.00 559,195.00 69,353.00 14.16 100-7410-511300000 OVERTIME - 24.00 - - - - - 100-7410-512000000 EMPLOYEE BENEFITS - - - - - - - 100-7410-512100000 GROUP INSURANCE 99,688.11 72,875.17 65,824.22 55,959.00 - (55,959.00) (100.00) 100-7410-512100001 MEDICAL INSURANCE - - - - 61,044.00 61,044.00 - 100-7410-512100002 DENTAL INSURANCE - - - - 4,866.00 4,866.00 - 100-7410-512100003 VISION INSURANCE - - - - 1,140.00 1,140.00 - 100-7410-512100004 LIFE INSURANCE - - - - 2,387.00 2,387.00 - 100-7410-512100005 AD&D INSURANCE - - - - 66.00 66.00 - 100-7410-512100006 SHORT TERM DISABILITY - - - - 396.00 396.00 - 100-7410-512100007 LONG TERM DISABILITY - - - - 1,777.00 1,777.00 - 100-7410-512200000 401A (SS MATCH)26,841.44 17,281.25 14,680.85 16,256.00 22,291.00 6,035.00 37.12 100-7410-512300000 FICA MEDICARE 9,641.49 6,303.23 5,429.55 6,245.00 8,033.00 1,788.00 28.63 100-7410-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-7410-512401000 401A ER MATCH OF 457B CONTRIBUTIONS 4,002.87 2,766.10 2,719.41 7,437.00 12,366.00 4,929.00 66.28 100-7410-512402000 PENSION (GMEBS)54,735.66 34,777.08 27,523.29 34,541.00 41,160.00 6,619.00 19.16 100-7410-512600000 UNEMPLOYMENT INSURANCE 676.00 367.12 408.67 350.00 450.00 100.00 28.57 100-7410-512700000 WORKER'S COMPENSATION 7,862.98 2,846.75 2,525.23 13,515.00 4,529.00 (8,986.00) (66.49) 100-7410-512902000 FSA/HSA/HRA CONTRIBUTIONS 1,800.00 - 1,500.00 1,500.00 5,814.00 4,314.00 287.60 100-7410-521200000 PROFESSIONAL FEES 72,159.39 90,157.72 3,488.40 - - - - 100-7410-521200001 BULKY TRASH 2,528.51 14.94 1,500.00 2,300.00 2,300.00 - - 100-7410-521200002 HAZARDOUS WASTE COLLECTION - 7,423.05 8,217.20 24,000.00 24,000.00 - - 100-7410-521200003 TDR EASEMENT RECORDING - - 78.00 - 500.00 500.00 - 100-7410-522230000 VEHICLE REPAIR & MAINTENANCE 2,763.89 5,090.15 313.91 1,000.00 1,000.00 - - 100-7410-523200000 COMMUNICATIONS 5,273.70 4,193.75 2,076.71 3,000.00 3,000.00 - - 100-7410-523201000 POSTAGE 1,810.59 2,542.46 699.47 3,000.00 300.00 (2,700.00) (90.00) 100-7410-523300000 ADVERTISING 6,057.00 6,046.75 2,944.28 6,500.00 6,000.00 (500.00) (7.69) 100-7410-523400000 PRINTING 1,505.67 1,635.82 2,565.84 2,500.00 5,500.00 3,000.00 120.00 100-7410-523500000 TRAVEL 28.25 24.00 5.00 - - - - 100-7410-523500001 GPA CONFERENCE 205.88 1,705.31 - 800.00 800.00 - - 100-7410-523500002 GAZA CONFERENCE - 1,120.18 257.53 400.00 400.00 - - 100-7410-523500003 APA NATIONAL CONFERENCE 301.99 - - 900.00 900.00 - - 100-7410-523500004 GACE CONFERENCE - - - - 1,432.00 876.00 - 100-7410-523500005 BOARDS & COMMISSIONS TRAINING - - - 500.00 500.00 - - 100-7410-523500006 STORMWATER TRAINING (NPDES)- - - - - - - 100-7410-523500007 GA URBAN FOREST COUNCIL CONFERENCE 205.16 - 799.90 800.00 800.00 - - 100-7410-523500008 SUSTAINABILITY COORDINATOR TRAVEL - - - 400.00 400.00 - - 100-7410-523600000 DUES AND FEES - - 42.00 - - - - 100-7410-523600001 CPESC 175.00 375.00 - - - - - 100-7410-523600002 CPSWQ 193.00 - - - - - - 100-7410-523600003 CFM CERTIFICATION - - - - - - - 100-7410-523600004 IECA 170.00 340.00 - - - - - 100-7410-523600005 ASPFM 120.00 60.00 - - - - - 100-7410-523600006 GACE MEMBERSHIP - - - - 100.00 100.00 - 100-7410-523600007 GA URBAN FORESTRY COUNCIL 135.00 - 35.00 - - - - 100-7410-523600008 TREE CARE INDUSTRY ASSOC - - - - - - - 100-7410-523600009 SOCIETY OF MUNICIPAL ARBORISTS - - - - - - - 100-7410-523600010 ARBOR DAY FOUNDATION - - - - - - - 100-7410-523600011 GAZA MEMBERSHIP - - - 50.00 50.00 - - 100-7410-523600012 APA MEMBERSHIP 466.25 832.48 831.27 1,200.00 1,200.00 - - 100-7410-523600014 AIA - - - 90.00 90.00 - - Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % 100-7410-523600015 GSWCC - 160.00 - - - - - 100-7410-523600016 U.S. GREEN BUILDING COUNCIL - - - 65.00 65.00 - - 100-7410-523600017 ENVIRONMENTAL EDUCATION ALLIANCE - - - 35.00 35.00 - - 100-7410-523600018 SUSTAINABILITY COORDINATOR DUES & FEES - - - 400.00 400.00 - - 100-7410-523600019 INTERNATIONAL CODE COUNCIL - - - - 105.00 105.00 - 100-7410-523700000 EDUCATION & TRAINING - - - - - - - 100-7410-523700001 GPA CONFERENCE 260.00 715.00 - 600.00 600.00 - - 100-7410-523700002 GAZA CONFERENCE - - 335.00 300.00 300.00 - - 100-7410-523700003 APA NATIONAL CONFERENCE 2,350.00 250.00 - 800.00 800.00 - - 100-7410-523700004 GACE CONFERENCE - - - - 760.00 - - 100-7410-523700005 BOARDS & COMMISSIONS TRAINING 675.00 110.00 150.00 1,400.00 2,000.00 600.00 42.86 100-7410-523700006 ISA MUNICIPAL SPECIALIST TEAM - - - - - - - 100-7410-523700008 ARBORIST TRAINING & TEST - - - - - - - 100-7410-523700009 ISA CERTIFICATION & WORKSHOP - - - - - - - 100-7410-523700010 GACE WORKSHOPS - - - - - - - 100-7410-523700011 NPDES 313.30 90.00 - - - - - 100-7410-523700012 CITY ARCHITECT 50.00 180.00 - 100.00 100.00 - - 100-7410-523700013 SWCC 1B - - - - - - - 100-7410-523700014 CPESC - - - - - - - 100-7410-523700015 NAT'L TRUST-HISTORIC PRES - - - 50.00 50.00 - - 100-7410-523700016 GA URBAN FORESTRY COUNCIL - 195.00 - - 500.00 500.00 - 100-7410-523700017 SUSTAINABILITY COORDINATOR ED & TRNG - 553.85 225.14 400.00 400.00 - - 100-7410-523700018 INTERNATIONAL CODE COUNCIL - - - - 189.00 189.00 - 100-7410-531100000 GENERAL SUPPLIES 1,800.11 4,835.14 1,221.65 4,700.00 5,500.00 800.00 17.02 100-7410-531100001 COMMUNITY WILDLIFE PGRM - - - - 300.00 300.00 - 100-7410-531100002 ADOPT-A-ROAD/RIVERS ALIVE 2,377.96 2,144.28 313.34 2,500.00 2,500.00 - - 100-7410-531100003 SOLID WASTE - - 200.00 150.00 250.00 100.00 66.67 100-7410-531100004 EDUCATION PROGRAMS - - - - - - - 100-7410-531270000 GASOLINE/DIESEL 6,368.49 1,796.25 1,171.54 1,000.00 2,000.00 1,000.00 100.00 100-7410-531300000 FOOD/MEALS 622.91 944.01 237.82 1,000.00 1,000.00 - - 100-7410-531400000 BOOKS & PERIODICALS 42.50 106.90 - 100.00 100.00 - - 100-7410-531700000 UNIFORMS 1,255.05 994.99 - - - - - 100-7410-542300000 FURNITURE & FIXTURES 99.99 (10.98) - 500.00 500.00 - - 100-7410-542500000 OTHER EQUIPMENT - - - - - - - 100-7410-542502000 CELL PHONES 64.98 41.98 47.48 200.00 200.00 - - 100-7410-542506000 NPDES - 3,000.00 - - - - - 100-7410-573100000 PAYMENTS TO OTHERS - - - - - - - 100-7410-573100001 EVERGREEN SCHOOL GRANT PROGRAM 1,000.00 1,191.26 1,022.89 1,500.00 1,200.00 (300.00) (20.00) Total Community Development 1,028,154.87 736,901.57 540,869.07 688,885.00 794,640.00 104,439.00 15.35 Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Economic Development 100-7520-511100000 SALARIES & WAGES 35,134.77 35,134.78 29,884.75 35,000.00 35,000.00 - - 100-7520-512000000 EMPLOYEE BENEFITS - - - - - - - 100-7520-512100000 GROUP INSURANCE - - - - - - - 100-7520-512100001 MEDICAL INSURANCE - - - - - - - 100-7520-512100002 DENTAL INSURANCE - - - - - - - 100-7520-512100003 VISION INSURANCE - - - - - - - 100-7520-512100004 LIFE INSURANCE - - - - - - - 100-7520-512100005 AD&D INSURANCE - - - - - - - 100-7520-512100006 SHORT TERM DISABILITY - - - - - - - 100-7520-512100007 LONG TERM DISABILITY - - - - - - - 100-7520-512200000 401A (SS MATCH)1,317.53 1,317.52 1,120.66 2,170.00 2,171.00 1.00 0.05 100-7520-512300000 FICA MEDICARE 509.45 509.46 433.32 508.00 508.00 - - 100-7520-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-7520-512401000 401A ER MATCH OF 457B CONTRIBUTIONS - - - - 4,200.00 4,200.00 - 100-7520-512600000 UNEMPLOYMENT INSURANCE 49.41 56.40 49.40 50.00 50.00 - - 100-7520-512700000 WORKER'S COMPENSATION 682.30 1,227.00 586.99 935.00 112.00 (823.00) (88.02) 100-7520-512902000 FSA/HSA/HRA CONTRIBUTIONS - - - - - - - 100-7520-521200000 PROFESSIONAL FEES 14,000.00 - - - - - - 100-7520-521200002 NORTH FULTON CHAMBER 25,000.00 6,249.99 18,750.01 25,000.00 11,675.00 (13,325.00) (53.30) 100-7520-523200000 COMMUNICATIONS 526.82 354.24 300.00 360.00 360.00 - - 100-7520-523201000 POSTAGE 30.16 39.30 20.32 200.00 200.00 - - 100-7520-523300000 ADVERTISING - - 1,650.00 - - - - 100-7520-523400000 PRINTING 63.00 77.00 38.00 250.00 250.00 - - 100-7520-523500000 TRAVEL 370.40 3,194.73 1,908.55 4,865.00 1,865.00 (3,000.00) (61.66) 100-7520-523500001 METRO ATLANTA CHAMBER EVENTS - - - - 3,000.00 3,000.00 - 100-7520-523600000 DUES AND FEES 300.00 715.64 7,133.32 7,000.00 7,500.00 500.00 7.14 100-7520-523600001 NFCC CHAIRMAN'S CIRCLE - - - - 5,000.00 5,000.00 - 100-7520-523700000 EDUCATION & TRAINING 82.00 253.00 - 650.00 2,500.00 1,850.00 284.62 100-7520-531100000 GENERAL SUPPLIES 20.04 - - 100.00 100.00 - - 100-7520-531300000 FOOD/MEALS 227.18 1,158.57 322.96 1,500.00 1,500.00 - - 100-7520-542500000 OTHER EQUIPMENT - - - - - - - Total Economic Development 78,313.06 50,287.63 62,198.28 78,588.00 75,991.00 (2,597.00) (3.30) Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Debt Service 100-8000-581100000 BOND PRINCIPAL - - - - 592,000.00 592,000.00 - 100-8000-581200000 CAPITAL LEASE PRINCIPAL 83,698.44 174,339.75 - - - - - 100-8000-582100000 BOND INTEREST - - - - 126,112.00 126,112.00 - 100-8000-582200000 CAPITAL LEASE INTEREST 7,070.25 80,281.98 - - - - - Total Debt Service 90,768.69 254,621.73 - - 718,112.00 718,112.00 100.00 Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Other Financing Uses 100-9000-579100000 CONTINGENCIES / UNALLOCATED - - - 187,401.00 211,820.00 24,419.00 13.03 100-9000-611100000 OPERATING TRANSFERS OUT - - - - - - - 100-9000-611101000 TO CAPITAL PROJECTS FUND 4,982,793.00 4,419,133.00 13,896,763.18 18,763,150.00 6,023,380.00 (18,763,150.00) (67.90) 100-9000-611102000 TO CAPITAL GRANT FUND - 600,180.00 842,668.34 911,202.00 - (911,202.00) (100.00) 100-9000-611102500 TO REVENUE BOND FUND 3,330,651.00 6,258,569.00 2,354,710.80 2,825,653.00 - (2,825,653.00) (100.00) 100-9000-611104000 TO OPERATING GRANT FUND - - - - - - - 100-9000-611105000 TO MUNICIPAL COURT FUND - - - - - - - 100-9000-611106000 TO CONFISCATED ASSETS FD - - - - - - - Total Other Financing Uses 8,313,444.00 11,277,882.00 17,094,142.32 22,687,406.00 6,235,200.00 (22,475,586.00) (72.52) Budget Notes Budget CodeDescription FY 2012Decreased from $1500 to $1000 9/1/2016 9:35:29 AM Page 1 of 80 Budget Comparison Report City of Milton, GA Account Summary FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Fund: 100 - GENERAL FUND Revenue Department: 0000 - Undesignated 8,579,383.76 9,545,175.60 0.00 10,100,000.009,300,000.00 800,000.00 8.60%REAL PROPERTY TAX - CURRENT YEAR100-0000-3111000 Budget Notes Budget Code Description FY 2017 DEPT Est taxable value = $2,374,548,550 Total est exemptions = ($150,000,000) Total after exemptions = $2,224,548,550 Millage Rate x0.004731 Est total billed $10,524,339 Est percent collected for FY17 = 96% Total anticipated collections = $10,103,365 57,083.77 80,123.35 73,380.72 73,000.0060,000.00 13,000.00 21.67% PUBLIC UTILITY TAX100-0000-3111100 203,539.92 390,184.28 300,103.39 300,000.00350,000.00 -50,000.00 -14.29%REAL PROPERTY TAX - PRIOR YEAR100-0000-3112000 191,084.04 189,667.54 0.00 190,000.00190,000.00 0.00 0.00%PERSONAL PROPERTY TAX - CURRENT YEAR100-0000-3113000 1,018,927.25 284,482.57 173,256.07 140,000.00275,000.00 -135,000.00 -49.09% MOTOR VEHICLE TAX100-0000-3113100 0.00 689,630.14 406,508.13 400,000.00700,000.00 -300,000.00 -42.86% TITLE AD VALOREM TAX100-0000-3113110 0.00 2,224.13 2,481.92 2,000.000.00 2,000.00 0.00% ALTERNATIVE AD VALOREM TAX (AAVT)100-0000-3113120 185,431.12 235,641.88 211,401.93 250,000.00200,000.00 50,000.00 25.00% INTANGIBLE TAX100-0000-3113400 5,136.24 5,131.34 3,958.27 5,000.002,000.00 3,000.00 150.00%PERSONAL PROPERTY TAX - PRIOR YEAR100-0000-3114000 78,684.70 111,211.40 88,962.21 115,000.0085,000.00 30,000.00 35.29%REAL ESTATE TRANSFER TAX100-0000-3116000 1,937,427.75 1,853,416.26 1,507,785.68 1,915,900.001,900,000.00 15,900.00 0.84%FRANCHISE FEES100-0000-3117000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT AT&T 1.00 -70,000.00 -70,000.00 FY 2017 DEPT Atlanta Gas Light 1.00 -300,000.00 -300,000.00 FY 2017 DEPT Bellsouth 1.00 -36,000.00 -36,000.00 FY 2017 DEPT Cobb EMC 1.00 -67,900.00 -67,900.00 FY 2017 DEPT Comcast 1.00 -400,000.00 -400,000.00 FY 2017 DEPT Georgia Power 1.00 -280,000.00 -280,000.00 FY 2017 DEPT MCI 1.00 -2,000.00 -2,000.00 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 2 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) FY 2017 DEPT Sawnee EMC 1.00 -760,000.00 -760,000.00 7,722,017.81 8,404,438.84 6,387,718.63 8,400,000.008,300,000.00 100,000.00 1.20%LOCAL OPTION SALES TAX100-0000-3131000 297,009.75 296,109.76 245,844.98 295,000.00295,000.00 0.00 0.00%ALCOHOL BEVERAGE EXCISE100-0000-3142000 0.00 0.00 0.00 0.000.00 0.00 0.00%RENTAL VEHICLE EXCISE100-0000-3143000 673,613.67 652,114.02 648,127.01 650,000.00650,000.00 0.00 0.00%BUSINESS & OCCUPATION TAX100-0000-3161000 1,764,314.40 1,884,879.92 0.00 1,800,000.001,800,000.00 0.00 0.00%INSURANCE PREMIUM TAX100-0000-3162000 35,172.00 39,673.00 46,001.00 46,000.0039,000.00 7,000.00 17.95%FINANCIAL INSTITUTIONS TAX100-0000-3163000 0.00 0.00 0.00 0.000.00 0.00 0.00%PENALTIES & INTEREST ON DELINQUENT TAXES100-0000-3190000 0.00 0.00 0.00 0.000.00 0.00 0.00% GENERAL PROPERTY100-0000-3191000 25,515.15 26,816.11 25,994.89 25,000.0025,000.00 0.00 0.00% REAL PROPERTY TAXES100-0000-3191010 323.76 387.43 187.10 200.00200.00 0.00 0.00% PERSONAL PROPERTY TAXES100-0000-3191020 0.00 32.06 583.96 200.000.00 200.00 0.00% ALCOHOLIC BEVERAGE EXCISE TAX100-0000-3192000 16,101.81 7,453.56 6,628.17 6,000.007,000.00 -1,000.00 -14.29% BUSINESS & OCCUPATION TAX100-0000-3194000 138,600.00 147,400.00 140,450.00 140,000.00145,000.00 -5,000.00 -3.45%ALCOHOL BEVERAGE LICENSES100-0000-3211000 1,600.00 2,800.00 600.00 600.001,000.00 -400.00 -40.00% ADVERTISING FEE100-0000-3211010 6,255.00 6,990.00 5,085.00 6,000.005,500.00 500.00 9.09% POURING PERMIT100-0000-3211400 0.00 200.00 200.00 300.001,000.00 -700.00 -70.00% PUBLIC FACILITIES ALCOHOL PERMIT100-0000-3211410 195.00 390.00 1,170.00 585.00300.00 285.00 95.00%SOLICITATION PERMIT100-0000-3212910 21,775.00 11,300.00 6,950.00 10,000.0010,000.00 0.00 0.00%ZONING & LAND USE PERMITS100-0000-3222100 263,920.26 238,091.52 145,556.90 200,000.00200,000.00 0.00 0.00%LAND DISTURBANCE PERMITS100-0000-3222120 2,100.00 350.00 350.00 700.00600.00 100.00 16.67%MODIFICATION100-0000-3222140 5,200.00 8,450.00 4,100.00 6,500.006,500.00 0.00 0.00%VARIANCE100-0000-3222150 1,580.00 1,260.00 660.00 1,000.001,000.00 0.00 0.00%SEASONAL & SPECIAL EVENTS100-0000-3222180 8,425.26 6,505.63 8,693.20 7,000.004,000.00 3,000.00 75.00%SIGN PERMITS100-0000-3222300 0.00 0.00 1,200.00 0.000.00 0.00 0.00%FILM & MEDIA PERMIT FEE100-0000-3229912 460,285.57 476,626.13 408,509.83 480,000.00480,000.00 0.00 0.00%BUILDING PERMITS100-0000-3231000 13,300.70 7,871.60 4,601.20 4,000.003,000.00 1,000.00 33.33%NPDES FEES100-0000-3239010 1,500.00 300.00 0.00 0.001,000.00 -1,000.00 -100.00%TAXI & DRIVER PERMITTING FEES100-0000-3239020 0.00 0.00 0.00 0.000.00 0.00 0.00%PENALTIES & INTEREST ON DELINQUENT LIC & PERMITS100-0000-3240000 127.30 10.28 1,761.01 500.00100.00 400.00 400.00% ALCOHOL BEVERAGE LICENSE INTEREST100-0000-3244000 0.00 2,629.75 1,847.00 1,500.000.00 1,500.00 0.00% RESID/COMM WORK WITHOUT A PERMIT100-0000-3246000 0.00 0.00 0.00 0.000.00 0.00 0.00%FEDERAL GOVERNMENT GRANTS100-0000-3310000 0.00 0.00 2,800.00 0.000.00 0.00 0.00% BULLETPROOF VEST PARTNERSHIP100-0000-3311102 0.00 0.00 0.00 0.000.00 0.00 0.00%LOCAL GOVERNMENT GRANTS100-0000-3360000 1,711.44 0.00 0.00 0.000.00 0.00 0.00% SSD FUNDS100-0000-3361010 0.00 0.00 0.00 0.000.00 0.00 0.00%ADMINISTRATIVE FEES100-0000-3410000 69,645.00 70,097.75 68,914.31 70,000.0065,000.00 5,000.00 7.69% BUSINESS & ALCOHOLIC BEV LIC ADMIN FEES100-0000-3411000 237,744.46 151,167.99 102,839.78 150,000.00190,000.00 -40,000.00 -21.05% COURT ADMINISTRATIVE FEES100-0000-3411010 0.00 0.00 0.00 0.000.00 0.00 0.00%PLANNING & DEVELOPMENT FEES100-0000-3413000 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 3 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 510.00 510.00 360.00 450.00300.00 150.00 50.00% MAPS & CERT LETTERS100-0000-3413010 198,108.30 177,451.00 128,220.25 150,000.00150,000.00 0.00 0.00% PLAN REVIEW FEES100-0000-3413020 546.52 684.40 587.76 500.00500.00 0.00 0.00%OPEN RECORDS FEES100-0000-3414000 0.00 0.00 0.00 0.000.00 0.00 0.00%OTHER CHARGES FOR SERVICES100-0000-3419000 3,686.25 5,376.25 3,561.25 4,500.003,700.00 800.00 21.62% ONLINE PAYMENT CONVENIENCE FEE100-0000-3419001 1,400.00 2,300.00 1,400.00 1,000.001,000.00 0.00 0.00% DEVELOPMENT BOND FEE100-0000-3419010 8,500.00 11,500.00 7,000.00 6,000.007,000.00 -1,000.00 -14.29% DEVELOPMENT BOND FEE TO OFFSET LEGAL EXPENSE100-0000-3419020 0.00 1,170.00 0.00 2,250.000.00 2,250.00 0.00% ELECTION QUALIFYING FEE100-0000-3419100 0.00 0.00 0.00 0.000.00 0.00 0.00%SPECIAL POLICE SERVICES FEES100-0000-3421000 5,100.00 3,750.00 6,000.00 5,000.004,000.00 1,000.00 25.00% FALSE ALARMS FEES100-0000-3421310 0.00 0.00 0.00 0.000.00 0.00 0.00%SPECIAL FIRE SERVICES FEES100-0000-3422000 1,228.50 1,088.09 3,174.32 900.00800.00 100.00 12.50% FIRE PLAN REVIEW100-0000-3422010 4,200.00 8,115.00 7,600.00 7,000.005,000.00 2,000.00 40.00% FIRE INSPECTION100-0000-3422020 4,200.50 6,435.00 4,680.00 4,000.004,000.00 0.00 0.00%FINGERPRINTING FEE100-0000-3423110 0.00 0.00 422.74 0.000.00 0.00 0.00%MEDICAL REIMBURSEMENT (E911)100-0000-3426000 0.00 0.00 0.00 0.000.00 0.00 0.00%OTHER PUBLIC SAFETY FEES100-0000-3429000 210.00 171.00 26.00 150.00150.00 0.00 0.00% CPR CLASSES100-0000-3429001 1,050.00 565.00 2,505.00 1,000.001,000.00 0.00 0.00% SELF DEFENSE CLASSES100-0000-3429002 0.00 0.00 372.00 0.000.00 0.00 0.00% MPD EXPLORERS PROGRAM100-0000-3429003 17,125.00 15,810.00 13,350.00 14,000.0014,000.00 0.00 0.00%BACKGROUND CHECK FEES100-0000-3464100 0.00 0.00 0.00 0.000.00 0.00 0.00%ACTIVITY FEES100-0000-3472000 17,132.50 26,225.00 28,097.90 25,000.0023,000.00 2,000.00 8.70% JOYFUL SOLES100-0000-3472002 0.00 0.00 0.00 0.000.00 0.00 0.00% COMMISSIONS100-0000-3472030 0.00 0.00 658.00 250.000.00 250.00 0.00% KONA ICE100-0000-3472031 0.00 4,435.00 21,581.25 12,000.008,500.00 3,500.00 41.18% EAGLE STIX LACROSSE100-0000-3472033 5,585.95 3,710.50 1,639.40 0.002,500.00 -2,500.00 -100.00% FITT 2 U100-0000-3472034 23,019.50 9,069.50 22,817.00 12,000.0030,000.00 -18,000.00 -60.00% NORTH GA REC LACROSSE100-0000-3472035 1,090.63 360.59 186.50 100.00250.00 -150.00 -60.00% SPERBER MUSIC100-0000-3472036 2,464.00 257.00 3,680.00 2,500.005,000.00 -2,500.00 -50.00% HALFTIME SPORTS BASKETBALL100-0000-3472039 0.00 0.00 33,229.50 40,000.0075,000.00 -35,000.00 -46.67% HOPEWELL YOUTH ASSOCIATION100-0000-3472040 848.00 0.00 12,805.00 9,000.009,000.00 0.00 0.00% NFL YOUTH FLAG FOOTBALL100-0000-3472041 0.00 0.00 1,307.23 1,800.000.00 1,800.00 0.00% WANNA PLAY BASEBALL CONCESSIONS STAND100-0000-3472044 0.00 0.00 0.00 0.000.00 0.00 0.00%OTHER CHARGES FOR SERVICES100-0000-3490000 395.00 330.00 300.00 300.00300.00 0.00 0.00% BAD CHECK FEES100-0000-3493000 580,219.35 565,331.44 439,772.22 560,000.00550,000.00 10,000.00 1.82%COURT FINES & FORFEITURES100-0000-3511000 1,950.00 0.00 0.00 0.000.00 0.00 0.00% ORDINANCE FINES100-0000-3511010 548.71 430.16 496.39 420.00450.00 -30.00 -6.67%INTEREST REVENUE100-0000-3611000 21,578.49 29,789.72 36,480.85 30,000.0020,000.00 10,000.00 50.00%REALIZED GAIN OR LOSS100-0000-3621000 100.00 0.00 0.00 0.000.00 0.00 0.00%DONATION REVENUE100-0000-3711000 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 4 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 0.00 0.00 1,000.00 0.000.00 0.00 0.00% VILLAGE VOLUNTEERS100-0000-3711011 1,090.50 2,639.00 889.00 0.000.00 0.00 0.00% FIRE100-0000-3711021 0.00 0.00 7,582.00 0.000.00 0.00 0.00% MILTON FIRST RESPONDERS FOUNDATION100-0000-3711030 51.63 0.00 1,693.87 0.000.00 0.00 0.00% PARKS & RECREATION100-0000-3711070 0.00 677.99 0.00 0.000.00 0.00 0.00% JOYFUL SOLES100-0000-3711071 0.00 0.00 0.00 0.000.00 0.00 0.00%RENTS & ROYALTIES100-0000-3810000 17,940.00 25,992.00 71,083.38 77,412.0043,428.00 33,984.00 78.25% CELL TOWER LEASE100-0000-3810001 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Providence Park Cell Tower 12.00 -4,732.00 -56,784.00 FY 2017 DEPT Station 42 Cell Tower 12.00 -1,719.00 -20,628.00 0.00 0.00 0.00 0.000.00 0.00 0.00% FACILITY RENTAL100-0000-3814000 1,970.00 1,550.00 1,770.00 1,500.001,500.00 0.00 0.00% BETHWELL COMMUNITY CENTER100-0000-3814001 480.00 180.00 220.00 200.00200.00 0.00 0.00% FRIENDSHIP PARK100-0000-3814002 250.00 0.00 19,487.50 20,000.000.00 20,000.00 0.00% BELL MEMORIAL PARK100-0000-3814003 0.00 0.00 0.00 0.000.00 0.00 0.00% THOMAS S BYRD HOUSE100-0000-3814004 0.00 1,700.00 1,900.00 1,500.002,500.00 -1,000.00 -40.00% BROADWELL PAVILION100-0000-3814005 0.00 0.00 0.00 0.000.00 0.00 0.00%REIMBURSEMENT FOR DAMAGED PROPERTY100-0000-3830000 0.00 0.00 0.00 0.000.00 0.00 0.00% INSURANCE PROCEEDS100-0000-3831000 476.45 10,900.25 6,024.55 0.000.00 0.00 0.00% PUBLIC SAFETY100-0000-3831010 19,355.80 2,800.42 0.00 0.000.00 0.00 0.00% PUBLIC WORKS100-0000-3831020 1,085.00 850.00 0.00 0.000.00 0.00 0.00% CITIZEN REIMBURSEMENT100-0000-3832000 12,034.32 57,681.51 -30.11 40,000.000.00 40,000.00 0.00%OTHER MISC REVENUE100-0000-3891000 0.00 0.00 12,819.31 0.000.00 0.00 0.00% ATLANTA HIDTA REIMBURSEMENTS100-0000-3891001 -82.69 11.13 1.24 0.000.00 0.00 0.00% OVER/SHORT CASH DRAWER100-0000-3891010 0.00 568.01 181.82 0.000.00 0.00 0.00% EVIDENCE RM - UNCLAIMED CASH100-0000-3891020 0.00 0.00 0.00 0.000.00 0.00 0.00%OPERATING TRANSFERS IN FROM OTHER FUNDS100-0000-3912000 20,000.00 20,000.00 0.00 20,000.0020,000.00 0.00 0.00% HOTEL/MOTEL TAX FUND100-0000-3912020 0.00 0.00 0.00 243,000.000.00 243,000.00 0.00% CAPITAL PROJECT FUND100-0000-3912021 Budget Notes Budget Code Description FY 2017 DEPT Transferring funds from the Public Safety Radio System account in the Capital Projects Fund to cover the operating maintenance for the fiscal year. 0.00 0.00 9,935,171.00 712,604.009,935,171.00 -9,222,567.00 -92.83% CAPITAL PROJECTS-REVENUE BOND FUND100-0000-3912050 Budget Notes Budget Code Description FY 2017 DEPT Transfer remaining budget balance for the revenue bond debt service payment accounts in the Capital Projects Revenue Bond Fund. We will be paying the debt service out of the General Fund going forward. Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 5 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 0.00 0.00 0.00 26,522.000.00 26,522.00 0.00% CAPITAL PROJECTS-IMPACT FEE FUND/ADMIN100-0000-3912060 16,761.04 30,416.09 5,012.50 15,000.0018,000.00 -3,000.00 -16.67%PROCEEDS OF SALE OF ASSETS100-0000-3921000 Total Department: 0000 - Undesignated:-23.15%27,839,843.0036,228,449.00 -8,388,606.0021,882,328.9126,862,064.8925,016,941.14 Total Revenue:27,839,843.0021,882,328.91 36,228,449.00 -8,388,606.00 -23.15%26,862,064.8925,016,941.14 Expense Department: 1110 - Governing Body 100,888.58 101,388.59 86,238.56 101,000.00101,000.00 0.00 0.00%SALARIES & WAGES100-1110-511100000 0.00 0.00 0.00 0.000.00 0.00 0.00%STIPEND100-1110-511600000 450.95 0.00 0.00 2,000.002,000.00 0.00 0.00% THURMAN100-1110-511601000 1,161.83 592.40 957.35 2,000.002,000.00 0.00 0.00% KUNZ100-1110-511602000 450.95 0.00 0.00 2,000.002,000.00 0.00 0.00% LUSK100-1110-511603000 450.95 0.00 0.00 2,000.002,000.00 0.00 0.00% HEWITT100-1110-511604000 450.95 0.00 0.00 2,000.002,000.00 0.00 0.00% LONGORIA100-1110-511605000 1,236.96 1,383.97 1,355.12 2,000.002,000.00 0.00 0.00% MOHRIG100-1110-511606000 1,193.21 809.19 607.62 3,000.003,000.00 0.00 0.00% LOCKWOOD100-1110-511607000 0.00 0.00 0.00 0.000.00 0.00 0.00%EMPLOYEE BENEFITS100-1110-512000000 3,783.24 3,801.99 3,233.87 3,791.003,791.00 0.00 0.00% 401A (SS MATCH)100-1110-512200000 1,462.88 1,470.13 1,250.46 1,468.001,468.00 0.00 0.00% FICA MEDICARE100-1110-512300000 355.40 345.80 314.60 350.00350.00 0.00 0.00% UNEMPLOYMENT INSURANCE100-1110-512600000 257.25 409.00 242.72 310.00381.00 -71.00 -18.64% WORKER'S COMPENSATION100-1110-512700000 0.00 600.00 0.00 0.000.00 0.00 0.00%PROFESSIONAL FEES100-1110-521200000 0.00 7,527.08 0.00 6,800.001,431.00 5,369.00 375.19% FACILITATOR100-1110-521200001 319.31 165.05 620.92 0.00621.00 -621.00 -100.00%RENTAL EQUIPMENT & VEHICLES100-1110-522320000 0.48 0.00 0.00 0.000.00 0.00 0.00%POSTAGE100-1110-523201000 1,262.00 1,315.00 1,487.00 1,500.001,315.00 185.00 14.07%ADVERTISING100-1110-523300000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT CAA Baseball Ad 1.00 500.00 500.00 FY 2017 DEPT Cambridge Boosters 1.00 500.00 500.00 FY 2017 DEPT Milton Boosters 1.00 500.00 500.00 91.00 0.00 559.00 350.00400.00 -50.00 -12.50%PRINTING100-1110-523400000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Business cards 7.00 50.00 350.00 329.58 0.00 0.00 0.000.00 0.00 0.00%TRAVEL100-1110-523500000 7,468.58 6,476.38 3,206.78 7,320.007,000.00 320.00 4.57% GMA CONFERENCE100-1110-523500001 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 6 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Hotel for 4 attendees 4.00 1,200.00 4,800.00 FY 2017 DEPT Mileage for 4 attendees 4.00 330.00 1,320.00 FY 2017 DEPT Per diem for 4 attendees 4.00 300.00 1,200.00 743.12 894.20 1,041.36 1,680.002,500.00 -820.00 -32.80% MAYORS DAY100-1110-523500003 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Hotel for 7 Attendees 7.00 240.00 1,680.00 0.00 987.20 1,310.76 2,790.002,120.00 670.00 31.60% R.E. KNOX MUNICIPAL LEADERSHIP INSTITUTE100-1110-523500004 Budget Notes Budget Code Description FY 2017 DEPT GMA hasn't set the schedule for the next event, but mentioned that it will likely be held at Jekyll Island in August. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Hotel for 3 attendees 3.00 450.00 1,350.00 FY 2017 DEPT Mileage for 3 attendees 3.00 330.00 990.00 FY 2017 DEPT Per diem for 3 attendees 3.00 150.00 450.00 0.00 0.00 0.00 0.000.00 0.00 0.00%DUES AND FEES100-1110-523600000 1,250.00 8,750.00 5,000.00 0.006,250.00 -6,250.00 -100.00% GREATER NORTH FULTON CHAMBER100-1110-523600001 Budget Notes Budget Code Description FY 2017 DEPT Moved this to Economic Development 9,930.93 10,123.61 10,300.56 10,550.0010,500.00 50.00 0.48% GMA ANNUAL DUES100-1110-523600003 325.00 0.00 0.00 0.001,800.00 -1,800.00 -100.00%EDUCATION & TRAINING100-1110-523700000 4,360.00 4,190.00 3,045.00 4,000.004,500.00 -500.00 -11.11% GMA CONFERENCE100-1110-523700001 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Conference registration for 4 attendees 4.00 1,000.00 4,000.00 2,310.00 4,940.16 2,085.00 5,250.005,000.00 250.00 5.00% MAYOR'S DAY100-1110-523700002 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Registration for 7 attendees 7.00 750.00 5,250.00 0.00 0.00 1,200.00 1,800.001,100.00 700.00 63.64% R.E. KNOX MUNICIPAL LEADERSHP100-1110-523700003 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 7 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Registration for 3 attendees 3.00 600.00 1,800.00 2,163.72 90.94 3,826.16 1,000.003,798.00 -2,798.00 -73.67%GENERAL SUPPLIES100-1110-531100000 781.47 183.90 612.38 800.00800.00 0.00 0.00%FOOD/MEALS100-1110-531300000 0.00 0.00 0.00 0.000.00 0.00 0.00%PROMOTIONAL ITEMS100-1110-532100000 482.90 1,205.85 406.69 1,000.00250.00 750.00 300.00%PAYMENT TO OTHERS / NON-RECURRING100-1110-573100000 Total Department: 1110 - Governing Body:-2.69%166,759.00171,375.00 -4,616.00128,901.91157,650.44143,961.24 Department: 1130 - Clerk 106,467.03 108,585.18 91,964.89 113,869.00111,317.00 2,552.00 2.29%SALARIES & WAGES100-1130-511100000 0.00 0.00 0.00 0.000.00 0.00 0.00%EMPLOYEE BENEFITS100-1130-512000000 1,650.82 845.88 5,702.40 0.0011,472.00 -11,472.00 -100.00% GROUP INSURANCE100-1130-512100000 0.00 0.00 0.00 10,174.000.00 10,174.00 0.00% MEDICAL INSURANCE100-1130-512100001 0.00 0.00 0.00 811.000.00 811.00 0.00% DENTAL INSURANCE100-1130-512100002 0.00 0.00 0.00 190.000.00 190.00 0.00% VISION INSURANCE100-1130-512100003 0.00 0.00 0.00 402.000.00 402.00 0.00% LIFE INSURANCE100-1130-512100004 0.00 0.00 0.00 11.000.00 11.00 0.00% AD&D INSURANCE100-1130-512100005 0.00 0.00 0.00 66.000.00 66.00 0.00% SHORT TERM DISABILITY100-1130-512100006 0.00 0.00 0.00 308.000.00 308.00 0.00% LONG TERM DISABILITY100-1130-512100007 3,992.46 4,072.04 3,448.78 5,175.005,002.00 173.00 3.46% 401A (SS MATCH)100-1130-512200000 1,541.89 1,572.65 1,299.41 1,652.001,600.00 52.00 3.25% FICA MEDICARE100-1130-512300000 0.00 0.00 0.00 0.000.00 0.00 0.00% RETIREMENT CONTRIBUTIONS100-1130-512400000 0.00 0.00 0.00 5,193.004,999.00 194.00 3.88% 401A ER MATCH OF 457B CONTRIBUTIONS100-1130-512401000 9,502.66 7,279.41 4,179.05 6,931.006,729.00 202.00 3.00% PENSION (GMEBS)100-1130-512402000 98.78 164.45 126.30 100.00150.00 -50.00 -33.33% UNEMPLOYMENT INSURANCE100-1130-512600000 342.51 181.00 228.05 301.00419.00 -118.00 -28.16% WORKER'S COMPENSATION100-1130-512700000 4,540.00 1,750.00 0.00 969.000.00 969.00 0.00% FSA/HSA/HRA CONTRIBUTIONS100-1130-512902000 6,915.30 0.00 0.00 0.007,000.00 -7,000.00 -100.00%PROFESSIONAL FEES100-1130-521200000 710.88 710.88 592.40 711.00711.00 0.00 0.00%COMMUNICATIONS100-1130-523200000 Budget Notes Budget Code Description FY 2017 DEPT Monthly Cell Phone Stipend - $59.24/Mo. 119.66 43.93 46.38 100.00200.00 -100.00 -50.00%POSTAGE100-1130-523201000 Budget Notes Budget Code Description FY 2017 DEPT Decreased postage budget to $100 for FY2017 - Reviewing past FY budgets- amount budgeted too large. 481.50 1,673.50 1,046.28 1,200.001,200.00 0.00 0.00%ADVERTISING100-1130-523300000 Budget Notes Budget CodeDescription FY 2017 DEPTLegal Notices for Milton Herald (Appen) and Fulton County County Daily Report for 2017 Election, Special Called Meetings, Board/Committee/Commission special meetings/events, Council/Staff Retreats. Budget Comparison Report 9/1/2016 9:35:29 AM Page 8 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Notes Budget Code Description FY 2017 DEPT Legal Notices for Milton Herald (Appen) and Fulton County County Daily Report for 2017 Election, Special Called Meetings, Board/Committee/Commission special meetings/events, Council/Staff Retreats. 82.42 0.00 0.00 200.00100.00 100.00 100.00%PRINTING100-1130-523400000 Budget Notes Budget Code Description FY 2017 DEPT Business Cards - relative to new city hall address/name plates 0.00 0.00 0.00 0.000.00 0.00 0.00%TRAVEL100-1130-523500000 566.63 0.00 0.00 960.00400.00 560.00 140.00% CVIOG100-1130-523500001 Budget Notes Budget Code Description FY 2017 DEPT GA Municipal Clerk's Officers Conference - Travel for Two (2) Conferences - Continuing Education February, 2017 Conference Mileage - $80.00 Meals _ $150.00 Hotel - $250.00 September, 2017 Conference Mileage - $80.00 Meals _ $150.00 Hotel - $250.00 191.45 0.00 0.00 0.000.00 0.00 0.00% GMA ANNUAL CONFERENCE100-1130-523500002 37.00 0.00 0.00 0.000.00 0.00 0.00%DUES AND FEES100-1130-523600000 14.25 117.75 75.00 75.0075.00 0.00 0.00% GMC/FOA100-1130-523600001 Budget Notes Budget Code Description FY 2017 DEPT Georgia Municipal Clerks/Finance Officers Association Yearly Dues 0.00 0.00 0.00 0.000.00 0.00 0.00%EDUCATION & TRAINING100-1130-523700000 655.00 0.00 0.00 800.00400.00 400.00 100.00% CVIOG100-1130-523700001 Budget Notes Budget Code Description FY 2017 DEPT Georgia Municipal Clerk's Officers Association Conference Training for CMC certification (Registration and Courses) for two conferences: February, 2017 Clerk's VIOG Conference September, 2017 Clerk's CVIOG Conference Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 9 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 0.00 0.00 0.00 0.000.00 0.00 0.00%MAINTENANCE CONTRACTS100-1130-523850100 8,473.68 16,184.24 10,845.16 15,000.0015,000.00 0.00 0.00% MUNICODE100-1130-523850101 Budget Notes Budget Code Description FY 2017 DEPT Miscellaneous future "ordinances" (text amendments, etc.) for Fiscal Year for codification (which includes editor, Checklist/Index/State Law Table/Supplemental History Table/ Shipping/Graphics/Tabular Matter and paper supplements My Bundled MuniCode - $1450 (includes ____) NOW feature online (per ordinance) enotify CodeBank Compare Annual code on Internet Fee 25,755.40 25,700.40 23,558.70 26,000.0026,000.00 0.00 0.00% GRANICUS100-1130-523850102 Budget Notes Budget Code Description FY 2017 DEPT $2141 (Online monthly managed managed fee) x 12 = $$25,700 for Server Maintenance/Upgrades: Provides online meeting streaming/archiving of videos for Council Meetings, BCA, PC, DRB Meetings and training offerings (open meetings, courtroom security, etc.) - Downloads to iPads and MP3 and 4's (Phones)/PC. 672.01 164.56 0.00 1,000.00800.00 200.00 25.00%GENERAL SUPPLIES100-1130-531100000 Budget Notes Budget Code Description FY 2017 DEPT City Seal (foiled) for Agreements Preservation Paper for MuniCode Books (green-lined) for Ords/Res/Minutes Blue back covers for Proclamations Filigree Paper for Proclamations Office Depot (future supplies needed for City Clerk's Office/ Binders for elected officials, etc.) 0.00 0.00 0.00 0.000.00 0.00 0.00%OTHER EQUIPMENT100-1130-542500000 0.00 0.00 0.00 0.000.00 0.00 0.00% CELL PHONES100-1130-542502000 Total Department: 1130 - Clerk:-0.71%192,198.00193,574.00 -1,376.00143,112.80169,045.87172,811.33 Department: 1320 - City Manager 353,273.23 485,144.76 396,913.50 510,573.00511,856.00 -1,283.00 -0.25%SALARIES & WAGES100-1320-511100000 Budget Notes Budget Code Description FY 2017 DEPT Vacation buy-back $5,510 7,227.61 7,227.61 2,686.13 0.007,228.00 -7,228.00 -100.00% CAR ALLOWANCE100-1320-511500000 0.00 0.00 0.00 0.000.00 0.00 0.00%EMPLOYEE BENEFITS100-1320-512000000 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 10 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 32,822.10 47,480.60 39,590.12 0.0042,987.00 -42,987.00 -100.00% GROUP INSURANCE100-1320-512100000 0.00 0.00 0.00 40,696.000.00 40,696.00 0.00% MEDICAL INSURANCE100-1320-512100001 0.00 0.00 0.00 3,244.000.00 3,244.00 0.00% DENTAL INSURANCE100-1320-512100002 0.00 0.00 0.00 760.000.00 760.00 0.00% VISION INSURANCE100-1320-512100003 0.00 0.00 0.00 2,043.000.00 2,043.00 0.00% LIFE INSURANCE100-1320-512100004 0.00 0.00 0.00 56.000.00 56.00 0.00% AD&D INSURANCE100-1320-512100005 0.00 0.00 0.00 264.000.00 264.00 0.00% SHORT TERM DISABILITY100-1320-512100006 0.00 0.00 0.00 1,317.000.00 1,317.00 0.00% LONG TERM DISABILITY100-1320-512100007 10,964.74 16,480.00 15,581.70 23,232.0018,929.00 4,303.00 22.73% 401A (SS MATCH)100-1320-512200000 4,943.60 6,801.38 5,538.68 7,325.007,321.00 4.00 0.05% FICA MEDICARE100-1320-512300000 0.00 0.00 0.00 0.000.00 0.00 0.00% RETIREMENT CONTRIBUTIONS100-1320-512400000 3,572.91 4,860.50 6,606.78 24,312.005,047.00 19,265.00 381.71% 401A ER MATCH OF 457B CONTRIBUTIONS100-1320-512401000 30,603.35 50,854.55 62,067.15 29,697.0045,019.00 -15,322.00 -34.03% PENSION (GMEBS)100-1320-512402000 148.15 197.58 197.60 200.00200.00 0.00 0.00% UNEMPLOYMENT INSURANCE100-1320-512600000 913.32 5,088.25 4,772.32 4,282.004,929.00 -647.00 -13.13% WORKER'S COMPENSATION100-1320-512700000 0.00 0.00 1,500.00 3,876.001,500.00 2,376.00 158.40% FSA/HSA/HRA CONTRIBUTIONS100-1320-512902000 47,075.78 0.00 14,670.00 0.0013,860.00 -13,860.00 -100.00%PROFESSIONAL FEES100-1320-521200000 0.00 420.65 6,495.42 3,000.003,000.00 0.00 0.00% STAFF CONFERENCE100-1320-521200002 4,623.04 5,000.00 6,250.00 5,000.005,000.00 0.00 0.00% ICMA LOCAL GOVT RESEARCH COLLABERATIVE100-1320-521200004 12,558.66 0.00 0.00 0.000.00 0.00 0.00% LEADERSHIP ICMA100-1320-521200005 0.00 0.00 165.20 0.000.00 0.00 0.00%RENTAL EQUIP & VEHICLES100-1320-522320000 2,950.17 2,429.51 2,026.28 3,060.003,080.00 -20.00 -0.65%COMMUNICATIONS100-1320-523200000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Cell Phone Reimbursement 12.00 60.00 720.00 FY 2017 DEPT Monthly Cell Phone Charges for City Mgr and ACMs 12.00 195.00 2,340.00 362.49 305.15 127.37 300.00400.00 -100.00 -25.00%POSTAGE100-1320-523201000 0.00 0.00 0.00 0.000.00 0.00 0.00%ADVERTISING100-1320-523300000 520.20 44.00 111.00 192.00180.00 12.00 6.67%PRINTING100-1320-523400000 Budget Notes Budget Code Description FY 2017 DEPT This is for new business cards when we move to Crabapple 2,318.34 81.00 0.00 0.00100.00 -100.00 -100.00%TRAVEL100-1320-523500000 1,477.44 0.00 1,292.54 1,800.000.00 1,800.00 0.00% GMA CONFERENCE100-1320-523500001 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Hotel for 1 attendee 1.00 1,200.00 1,200.00 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 11 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) FY 2017 DEPT Per diem for 2 attendees 2.00 300.00 600.00 1,133.65 2,107.85 88.30 0.002,300.00 -2,300.00 -100.00% ICMA CONFERENCE100-1320-523500002 Budget Notes Budget Code Description FY 2017 DEPT The 2017 ICMA Conference will be held Oct 22-25, 2017 in San Antonio. No budget request needed for FY17. 290.66 359.62 327.00 2,670.001,962.00 708.00 36.09% GCCMA CONFERENCE100-1320-523500004 Budget Notes Budget Code Description FY 2017 DEPT Fall Conference (Oct 26-28) at Callaway Gardens Spring Conference (Mar 22-24) in Athens Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Fall Conf hotel (Callaway) $140/night 3.00 280.00 840.00 FY 2017 DEPT Fall Conference per diem (3 days x $51 x 3p)3.00 153.00 459.00 FY 2017 DEPT Spring Conf hotel (Athens) $140/night 3.00 280.00 840.00 FY 2017 DEPT Spring Conference per diem (3 days x $59 x 3p)3.00 177.00 531.00 3,931.74 3,760.13 3,477.51 3,130.002,902.00 228.00 7.86% ALLIANCE FOR INNOVATION/TLG100-1320-523500005 Budget Notes Budget Code Description FY 2017 DEPT Conference will be held April 18-21 in Tulsa, OK Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Airport parking 1.00 50.00 50.00 FY 2017 DEPT Flight for 3 people 3.00 400.00 1,200.00 FY 2017 DEPT Hotel for 3 nights at $140 for 3 people 3.00 420.00 1,260.00 FY 2017 DEPT Per diem for 3 people 3.00 180.00 540.00 FY 2017 DEPT Taxi 2.00 40.00 80.00 0.00 0.00 0.00 0.001,094.00 -1,094.00 -100.00% BIG IDEAS CONFERENCE100-1320-523500007 0.00 0.00 2,158.40 0.002,100.00 -2,100.00 -100.00% SEI LEADERSHIP INSTITUTE100-1320-523500008 0.00 0.00 2,856.56 4,897.004,897.00 0.00 0.00%DUES AND FEES100-1320-523600000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT eCivis annual dues 1.00 4,897.00 4,897.00 1,014.58 2,223.66 2,890.45 2,500.002,574.00 -74.00 -2.87% ICMA100-1320-523600001 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 12 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT ICMA Annual Dues - Inglis 1.00 1,100.00 1,100.00 FY 2017 DEPT ICMA Annual Dues - Krokoff 1.00 1,400.00 1,400.00 125.00 302.05 520.90 375.00375.00 0.00 0.00% GCCMA100-1320-523600002 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Annual Dues for 3 people 3.00 125.00 375.00 2,109.15 2,498.75 1,585.00 1,285.002,570.00 -1,285.00 -50.00% CIVIC ORGANIZATION DUES100-1320-523600003 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Rotary dues - Inglis 4.00 321.25 1,285.00 2,500.00 2,550.00 2,550.00 2,600.002,550.00 50.00 1.96% ALLIANCE FOR INNOVATION100-1320-523600004 684.00 75.00 0.00 0.00500.00 -500.00 -100.00%EDUCATION & TRAINING100-1320-523700000 0.00 0.00 1,035.00 2,000.000.00 2,000.00 0.00% GMA CONFERENCE100-1320-523700001 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Registration fees for 1 attendee 2.00 1,000.00 2,000.00 885.00 655.00 0.00 0.001,400.00 -1,400.00 -100.00% ICMA CONFERENCE100-1320-523700002 825.00 1,300.00 2,125.00 2,550.002,125.00 425.00 20.00% GCCMA CONFERENCE100-1320-523700004 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Fall Conference Registration for 3 attendees 3.00 425.00 1,275.00 FY 2017 DEPT Spring Conference Registration for 3 attendees 3.00 425.00 1,275.00 1,650.00 1,500.00 1,100.00 1,650.001,000.00 650.00 65.00% TRANSFORMING LOCAL GOVT CONFERENCE100-1320-523700005 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Registration for 3 attendees 3.00 550.00 1,650.00 0.00 0.00 3,850.00 0.003,700.00 -3,700.00 -100.00% SEI LEADERSHIP INSTITUTE100-1320-523700006 0.00 0.00 0.00 0.000.00 0.00 0.00%MAINTENANCE CONTRACTS100-1320-523850100 588.00 490.00 0.00 0.00588.00 -588.00 -100.00% GO TO MEETING100-1320-523850101 1,980.36 351.75 733.22 1,000.001,000.00 0.00 0.00%GENERAL SUPPLIES100-1320-531100000 1,382.44 1,387.06 1,270.38 1,500.001,000.00 500.00 50.00%FOOD/MEALS100-1320-531300000 0.00 106.90 0.00 0.000.00 0.00 0.00%BOOKS & PERIODICALS100-1320-531400000 248.96 0.00 0.00 0.000.00 0.00 0.00%OTHER EQUIPMENT100-1320-542500000 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 13 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 0.00 0.00 0.00 0.000.00 0.00 0.00% CELL PHONES100-1320-542502000 Total Department: 1320 - City Manager:-1.97%691,386.00705,273.00 -13,887.00593,159.51652,083.31535,703.67 Department: 1500 - General Administration 0.00 0.00 0.00 0.000.00 0.00 0.00%PROFESSIONAL FEES100-1500-521200000 0.00 0.00 0.00 0.000.00 0.00 0.00%PROF FEES/EXTINGUISHERS100-1500-521200001 13.95 0.00 0.00 1,500.001,500.00 0.00 0.00%VEHICLE REPAIRS & MAINTENANCE100-1500-522230000 0.00 0.00 0.00 0.000.00 0.00 0.00%RENTAL LAND & BUILDINGS100-1500-522310000 660.00 1,830.00 1,315.00 1,740.001,740.00 0.00 0.00% STORAGE UNIT100-1500-522310001 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Storage unit rental 12.00 145.00 1,740.00 0.00 519.09 3,026.28 13,000.002,000.00 11,000.00 550.00%POSTAGE100-1500-523201000 54.28 0.00 0.00 300.000.00 300.00 0.00%PRINTING100-1500-523400000 222.92 330.41 340.00 410.00281.00 129.00 45.91%DUES AND FEES100-1500-523600000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Costco annual membership 1.00 110.00 110.00 FY 2017 DEPT S.A.V.E. dues 12.00 25.00 300.00 0.00 0.00 0.00 0.000.00 0.00 0.00%MAINTENANCE CONTRACTS100-1500-523850100 1,025.22 1,186.78 2,550.68 2,700.00900.00 1,800.00 200.00% SHREDDING100-1500-523850101 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Monthly Shredding Service 12.00 225.00 2,700.00 3,744.00 3,744.00 2,376.00 3,168.003,636.00 -468.00 -12.87% POSTAGE/FOLDER/INSERTER MACHINES100-1500-523850102 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Quarterly lease 4.00 792.00 3,168.00 10,220.33 9,770.33 7,695.23 25,000.0011,000.00 14,000.00 127.27%GENERAL SUPPLIES100-1500-531100000 Budget Notes Budget Code Description FY 2017 DEPT Requesting a little more than previous years due to the relocation of city hall 22,102.94 27,685.05 19,231.32 25,000.0022,000.00 3,000.00 13.64% TONER100-1500-531100001 458.89 247.43 11,096.92 0.00500.00 -500.00 -100.00%GASOLINE/DIESEL100-1500-531270000 0.00 0.00 159.63 0.000.00 0.00 0.00%FURNITURE & FIXTURES100-1500-542300000 Total Department: 1500 - General Administration:67.18%72,818.0043,557.00 29,261.0047,791.0645,313.0938,502.53 Budget Notes Budget CodeDescription FY 2017 DEPTVacation buy-back - $1,255 Budget Comparison Report 9/1/2016 9:35:29 AM Page 14 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Department: 1510 - Financial Administration 229,537.14 233,405.55 200,740.14 232,861.00239,754.00 -6,893.00 -2.88%SALARIES & WAGES100-1510-511100000 Budget Notes Budget Code Description FY 2017 DEPT Vacation buy-back - $1,255 0.00 0.00 0.00 0.000.00 0.00 0.00%EMPLOYEE BENEFITS100-1510-512000000 11,092.71 13,319.70 30,250.35 0.0042,635.00 -42,635.00 -100.00% GROUP INSURANCE100-1510-512100000 0.00 0.00 0.00 40,696.000.00 40,696.00 0.00% MEDICAL INSURANCE100-1510-512100001 0.00 0.00 0.00 3,244.000.00 3,244.00 0.00% DENTAL INSURANCE100-1510-512100002 0.00 0.00 0.00 760.000.00 760.00 0.00% VISION INSURANCE100-1510-512100003 0.00 0.00 0.00 1,209.000.00 1,209.00 0.00% LIFE INSURANCE100-1510-512100004 0.00 0.00 0.00 33.000.00 33.00 0.00% AD&D INSURANCE100-1510-512100005 0.00 0.00 0.00 264.000.00 264.00 0.00% SHORT TERM DISABILITY100-1510-512100006 0.00 0.00 0.00 926.000.00 926.00 0.00% LONG TERM DISABILITY100-1510-512100007 8,750.51 9,903.15 8,717.49 11,144.0010,085.00 1,059.00 10.50% 401A (SS MATCH)100-1510-512200000 3,317.90 3,289.40 2,771.40 3,359.003,447.00 -88.00 -2.55% FICA MEDICARE100-1510-512300000 0.00 0.00 0.00 0.000.00 0.00 0.00% RETIREMENT CONTRIBUTIONS100-1510-512400000 2,390.54 4,669.65 5,123.81 13,344.007,646.00 5,698.00 74.52% 401A ER MATCH OF 457B CONTRIBUTIONS100-1510-512401000 20,361.64 18,365.59 12,635.91 11,821.0017,070.00 -5,249.00 -30.75% PENSION (GMEBS)100-1510-512402000 208.53 242.42 227.11 200.00200.00 0.00 0.00% UNEMPLOYMENT INSURANCE100-1510-512600000 770.23 635.75 535.40 704.00903.00 -199.00 -22.04% WORKER'S COMPENSATION100-1510-512700000 6,600.00 7,200.00 2,400.00 3,876.002,400.00 1,476.00 61.50% FSA/HSA/HRA CONTRIBUTIONS100-1510-512902000 0.00 0.00 0.00 0.000.00 0.00 0.00%ADMINISTRATIVE FEES100-1510-521100000 12.00 15.00 0.42 0.000.00 0.00 0.00% BANK FEES100-1510-521100001 45,894.57 40,507.26 39,558.19 50,000.0045,000.00 5,000.00 11.11% CREDIT CARD FEES100-1510-521100002 Budget Notes Budget Code Description FY 2017 DEPT Increased to $50,000 to allow for additional online registrations and payments. 510.00 0.00 138.00 0.000.00 0.00 0.00%PROFESSIONAL FEES100-1510-521200000 30,500.00 30,500.00 35,875.00 32,500.0032,000.00 500.00 1.56% AUDIT FEES100-1510-521200003 0.00 709.79 592.24 720.00715.00 5.00 0.70%COMMUNICATIONS100-1510-523200000 Budget Notes Budget Code Description FY 2017 DEPT Cell Phone Reimbursement $60 x 12 = $720 8,367.11 8,416.97 1,131.08 6,500.009,000.00 -2,500.00 -27.78%POSTAGE100-1510-523201000 Budget Notes Budget CodeDescription FY 2017 DEPTProperty Tax Billing Postage, Delinquent Tax Billing Postage and other shipping charges as necessary Budget Comparison Report 9/1/2016 9:35:29 AM Page 15 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Notes Budget Code Description FY 2017 DEPT Property Tax Billing Postage, Delinquent Tax Billing Postage and other shipping charges as necessary 3,593.25 3,923.25 3,603.80 4,500.004,500.00 0.00 0.00%ADVERTISING100-1510-523300000 0.00 40.00 0.00 0.000.00 0.00 0.00%PRINTING100-1510-523400000 838.04 606.40 944.54 1,000.001,000.00 0.00 0.00% CITY CHECKS100-1510-523400001 3,158.40 3,713.20 202.80 4,000.004,000.00 0.00 0.00% PROPERTY TAX BILLS100-1510-523400002 44.00 94.00 152.00 88.0088.00 0.00 0.00% BUSINESS CARDS100-1510-523400004 2,343.95 2,020.20 0.00 0.000.00 0.00 0.00% BUSINESS LICENSE RENEWALS100-1510-523400005 6.00 4.00 0.00 0.000.00 0.00 0.00%TRAVEL100-1510-523500000 224.08 0.00 0.00 0.00500.00 -500.00 -100.00% CVIOG COURSES100-1510-523500001 685.60 192.60 1,134.27 357.00555.00 -198.00 -35.68% GGFOA CONFERENCE100-1510-523500002 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT GGFOA CONFERENCE HOTEL FOR 2 NIGHTS 2.00 143.00 286.00 FY 2017 DEPT GGFOA MEALS PER DIEM FOR 2 DAYS 1.00 71.00 71.00 0.00 0.00 0.00 1,288.00170.00 1,118.00 657.65% GNIGP CONFERENCE100-1510-523500003 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT GNIGP HOTEL FOR 5 NIGHTS 5.00 200.00 1,000.00 FY 2017 DEPT GNIGP MEAL PER DIEM FOR 5 DAYS 1.00 288.00 288.00 0.00 0.00 0.00 0.00150.00 -150.00 -100.00% DOAS TRAINING100-1510-523500004 39.00 0.00 254.25 42.0041.00 1.00 2.44%DUES AND FEES100-1510-523600000 Budget Notes Budget Code Description FY 2017 DEPT Notary renewal for Honor Motes 0.00 150.00 300.00 225.00250.00 -25.00 -10.00% GFOA MEMBERSHIP100-1510-523600001 Budget Notes Budget Code Description FY 2017 DEPT Annual GFOA dues (2/1-1/31) 37.50 133.33 129.17 150.00150.00 0.00 0.00% GGFOA MEMBERSHIP100-1510-523600002 Budget Notes Budget CodeDescription FY 2017 DEPTAnnual Membership Renewal for: Bernadette Harvill Brandy Edwards Wendy Johnson $50 x 3 = $150 Budget Comparison Report 9/1/2016 9:35:29 AM Page 16 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Notes Budget Code Description FY 2017 DEPT Annual Membership Renewal for: Bernadette Harvill Brandy Edwards Wendy Johnson $50 x 3 = $150 435.00 435.00 435.00 435.00435.00 0.00 0.00% CAFR AWARD REVIEW FEES100-1510-523600003 0.00 0.00 0.00 40.0025.00 15.00 60.00% GNIGP MEMBERSHIP100-1510-523600007 Budget Notes Budget Code Description FY 2017 DEPT Annual Membership for Honor Motes 129.00 0.00 0.00 0.000.00 0.00 0.00%EDUCATION & TRAINING100-1510-523700000 786.00 2,281.08 0.00 408.00738.00 -330.00 -44.72% CARL VINSON TRAINING100-1510-523700001 Budget Notes Budget Code Description FY 2017 DEPT Bernadette Harvill - 2 classes needed for level II completion: Revenue Administration - $229 Project - $179 325.00 0.00 325.00 350.00650.00 -300.00 -46.15% GGFOA CONFERENCE100-1510-523700002 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT GGFOA CONFERENCE REGISTRATION FEE 1.00 350.00 350.00 0.00 0.00 0.00 495.000.00 495.00 0.00% GFOA CPFO CERTIFICATION100-1510-523700003 Budget Notes Budget Code Description FY 2017 DEPT Bernadette Harvill - exam 1 of 5 1st exam = $295 Exams 2-4 = $145/each Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Exam 1 of 5 1.00 295.00 295.00 FY 2017 DEPT Review Course for exam 1-Radford University 1.00 200.00 200.00 0.00 0.00 0.00 1,400.00150.00 1,250.00 833.33% GNIGP CONFERENCE100-1510-523700004 Budget Notes Budget CodeDescription FY 2017 DEPT2 classes at the Spring conference Budget Comparison Report 9/1/2016 9:35:29 AM Page 17 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Notes Budget Code Description FY 2017 DEPT 2 classes at the Spring conference 0.00 0.00 50.00 0.00450.00 -450.00 -100.00% DOAS TRAINING100-1510-523700005 0.00 0.00 0.00 125.00125.00 0.00 0.00% ANNUAL FINANCE CONFERENCE100-1510-523700006 Budget Notes Budget Code Description FY 2017 DEPT Annual Dunwoody Conference Registration Fee 245.00 183.76 367.50 245.00245.00 0.00 0.00%MAINTENANCE CONTRACTS100-1510-523850100 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT AP Technology annual maintenance 1.00 245.00 245.00 538.42 398.79 93.33 800.00800.00 0.00 0.00%GENERAL SUPPLIES100-1510-531100000 Budget Notes Budget Code Description FY 2017 DEPT Envelopes for business license renewals Stock paper for business licenses Laminate pockets for puring permits 15.00 287.35 0.00 0.000.00 0.00 0.00%BOOKS AND PERIODICALS100-1510-531400000 388.86 0.00 150.00 1,500.000.00 1,500.00 0.00%FURNITURE & FIXTURES100-1510-542300000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT REMOTE CHECK DEPOSIT SCANNER REPLACEMENT 1.00 1,000.00 1,000.00 FY 2017 DEPT VERIDESK (HEIGHT-ADJUSTABLE STANDING DESK)1.00 500.00 500.00 0.00 0.00 0.00 1,500.000.00 1,500.00 0.00%COMPUTER/SOFTWARE100-1510-542401000 Budget Notes Budget Code Description FY 2017 DEPT A/R Module Conversion from version 9 to 10 0.00 369.31 0.00 0.00500.00 -500.00 -100.00%OTHER EQUIPMENT100-1510-542500000 0.00 0.00 0.00 0.000.00 0.00 0.00% CELL PHONES100-1510-542502000 0.00 1,117.87 2,865.33 0.001,500.00 -1,500.00 -100.00%INTEREST DUE ON TAX REFUNDS100-1510-573100001 Total Department: 1510 - Financial Administration:1.22%433,109.00427,877.00 5,232.00351,703.53387,130.37382,144.98 Department: 1530 - Legal 0.00 0.00 0.00 0.000.00 0.00 0.00%PROFESSIONAL FEES100-1530-521200000 299,447.62 223,902.94 223,237.32 290,000.00230,000.00 60,000.00 26.09% LEGAL FEES100-1530-521202000 Budget Notes Budget CodeDescription FY 2017 DEPTThere's a request from the attorney's office to increase the hourly fees from $150 to $175 Budget Comparison Report 9/1/2016 9:35:29 AM Page 18 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Notes Budget Code Description FY 2017 DEPT There's a request from the attorney's office to increase the hourly fees from $150 to $175 Total Department: 1530 - Legal:26.09%290,000.00230,000.00 60,000.00223,237.32223,902.94299,447.62 Department: 1535 - Information Technology 77,901.29 87,351.81 77,469.63 92,504.0089,793.00 2,711.00 3.02%SALARIES & WAGES100-1535-511100000 Budget Notes Budget Code Description FY 2017 DEPT Vacation buy-back - $706 0.00 0.00 0.00 0.000.00 0.00 0.00%EMPLOYEE BENEFITS100-1535-512000000 11,904.55 13,371.60 15,259.40 0.0010,170.00 -10,170.00 -100.00% GROUP INSURANCE100-1535-512100000 0.00 0.00 0.00 10,174.000.00 10,174.00 0.00% MEDICAL INSURANCE100-1535-512100001 0.00 0.00 0.00 811.000.00 811.00 0.00% DENTAL INSURANCE100-1535-512100002 0.00 0.00 0.00 190.000.00 190.00 0.00% VISION INSURANCE100-1535-512100003 0.00 0.00 0.00 479.000.00 479.00 0.00% LIFE INSURANCE100-1535-512100004 0.00 0.00 0.00 13.000.00 13.00 0.00% AD&D INSURANCE100-1535-512100005 0.00 0.00 0.00 66.000.00 66.00 0.00% SHORT TERM DISABILITY100-1535-512100006 0.00 0.00 0.00 360.000.00 360.00 0.00% LONG TERM DISABILITY100-1535-512100007 2,921.38 3,275.71 2,905.00 3,443.003,343.00 100.00 2.99% 401A (SS MATCH)100-1535-512200000 1,088.62 1,196.30 1,058.15 1,332.001,293.00 39.00 3.02% FICA MEDICARE100-1535-512300000 0.00 0.00 0.00 0.000.00 0.00 0.00% RETIREMENT CONTRIBUTIONS100-1535-512400000 0.00 0.00 0.00 918.00891.00 27.00 3.03% 401A ER MATCH OF 457B CONTRIBUTIONS100-1535-512401000 6,857.91 8,596.35 9,412.63 8,262.008,021.00 241.00 3.00% PENSION (GMEBS)100-1535-512402000 0.00 0.00 3,000.00 3,000.003,000.00 0.00 0.00% TUITION REIMBURSEMENT100-1535-512500000 110.18 49.41 49.40 50.0050.00 0.00 0.00% UNEMPLOYMENT INSURANCE100-1535-512600000 29.00 343.00 254.60 279.00339.00 -60.00 -17.70% WORKER'S COMPENSATION100-1535-512700000 0.00 0.00 1,500.00 969.001,500.00 -531.00 -35.40% FSA/HSA/HRA CONTRIBUTIONS100-1535-512902000 1,677.30 1,668.75 175.00 0.000.00 0.00 0.00%PROFESSIONAL FEES100-1535-521200000 0.00 59.24 0.00 0.000.00 0.00 0.00%COMMUNICATIONS100-1535-523200000 1,228.98 1,104.31 475.77 2,009.001,185.00 824.00 69.54% CITY CELL PHONE & AIR CARD100-1535-523200001 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Broadwell Pavilion annual cost for data plan and p 1.00 800.00 800.00 FY 2017 DEPT IT Jetpack annual cost for data plan 1.00 480.00 480.00 FY 2017 DEPT IT Manager annual cell phone - employee reimbursed 1.00 729.00 729.00 11,566.04 10,709.58 11,040.52 12,000.0012,000.00 0.00 0.00% FIRE DEPT POTS LINES100-1535-523200002 48,879.99 59,111.52 42,525.76 90,000.0090,000.00 0.00 0.00% ATT- CITY HALL POTS LINES/BANDWIDTH100-1535-523200003 Budget Notes Budget CodeDescription FY 2017 DEPTThis account number captures several different accounts that the cityhas with AT&T. The contract renewal dates vary, as does the pricing when contracts are renewed, cancelled, or new service is added. currently this line item covers the primary bandwidth at city hall, phone lines at city hall, bandwidth and phone at the Byrd House and Bell Park, plus Fuelmaster phone line. Budget Comparison Report 9/1/2016 9:35:29 AM Page 19 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Notes Budget Code Description FY 2017 DEPT This account number captures several different accounts that the cityhas with AT&T. The contract renewal dates vary, as does the pricing when contracts are renewed, cancelled, or new service is added. currently this line item covers the primary bandwidth at city hall, phone lines at city hall, bandwidth and phone at the Byrd House and Bell Park, plus Fuelmaster phone line. 34,027.27 28,013.76 24,336.92 27,600.0027,600.00 0.00 0.00% ATT-PUB SFTY BANDWIDTH100-1535-523200004 4,642.51 10,934.53 9,788.93 11,100.0011,100.00 0.00 0.00% COMCAST-STN 43/BANDWIDTH100-1535-523200005 0.00 0.00 0.00 19,800.000.00 19,800.00 0.00% E-911100-1535-523200006 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT E-911 AT&T MONTHLY SERVICE FEES 12.00 1,650.00 19,800.00 155.78 180.35 0.00 200.00200.00 0.00 0.00%POSTAGE100-1535-523201000 0.00 0.00 0.00 50.0050.00 0.00 0.00%PRINTING100-1535-523400000 0.00 32.48 0.00 1,600.000.00 1,600.00 0.00%TRAVEL100-1535-523500000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Travel for GRA Conference 0.00 0.00 600.00 FY 2017 DEPT Travel for OSSI Crystal Reports Training 1 0.00 0.00 500.00 FY 2017 DEPT Travel for OSSI Crystal Reports Training 2 0.00 0.00 500.00 0.00 141.00 33.00 600.00500.00 100.00 20.00% GMIS CONFERENCE100-1535-523500001 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT GMIS Conference 0.00 0.00 600.00 0.00 0.00 0.00 120.000.00 120.00 0.00%DUES AND FEES100-1535-523600000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Georgia Records Association Membership 0.00 0.00 120.00 0.00 1,081.00 0.00 1,800.000.00 1,800.00 0.00%EDUCATION & TRAINING100-1535-523700000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT GRA Conference 0.00 0.00 300.00 FY 2017 DEPT OSSI Crystal Reports 1 0.00 0.00 750.00 FY 2017 DEPT OSSI Crystal Reports 2 0.00 0.00 750.00 0.00 0.00 0.00 1,000.001,000.00 0.00 0.00% GMIS CONFERENCE100-1535-523700001 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 20 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT GMIS Conference 0.00 0.00 1,000.00 0.00 0.00 0.00 0.000.00 0.00 0.00%MAINTENANCE CONTRACTS100-1535-523850100 10,929.62 10,224.97 10,063.77 11,000.0011,000.00 0.00 0.00% OPTIVIEW100-1535-523850101 Budget Notes Budget Code Description FY 2017 DEPT If the city moves to another Records management system, support will still be needed by Optiview until implementation is finished. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Optiview annual maintenance renewal 0.00 0.00 11,000.00 13.35 86.19 398.19 500.001,000.00 -500.00 -50.00% GODADDY .COM100-1535-523850102 162.40 239.40 179.55 0.00240.00 -240.00 -100.00% EXPERTS-EXCHANGE100-1535-523850103 Budget Notes Budget Code Description FY 2017 DEPT I don't use Experts-Exchage enough to justify the cost. I have already cancelled the subscription 17,308.35 11,226.49 0.00 0.000.00 0.00 0.00% ENERGOV100-1535-523850104 Budget Notes Budget Code Description FY 2017 DEPT We no longer have a support agreement with Energov 7,674.59 7,699.69 7,700.04 7,900.007,832.00 68.00 0.87% ARC GIS100-1535-523850105 Budget Notes Budget Code Description FY 2017 DEPT Carter Lucas has already submitted a request for additional funding for GIS features. The request in this budget is for standard maintenance without additional features. 4,895.22 5,104.10 5,219.08 5,615.005,615.00 0.00 0.00% SHORETEL100-1535-523850106 21,576.95 24,452.16 25,520.88 26,000.0024,321.00 1,679.00 6.90% INCODE100-1535-523850107 1,440.00 1,530.00 1,800.00 1,800.001,800.00 0.00 0.00% ALEN SIMS100-1535-523850109 6,624.83 4,649.01 3,874.16 13,600.005,000.00 8,600.00 172.00% OFFSITE BACKUP100-1535-523850110 Budget Notes Budget Code Description FY 2017 DEPT The offsite backup cost will increase from $5,000 to 13,600 due to increased need for backup storage. 8,817.49 8,533.74 8,740.01 9,620.009,620.00 0.00 0.00% FIREHOUSE100-1535-523850111 4,369.85 4,879.34 4,000.57 5,000.005,000.00 0.00 0.00% NETMOTION100-1535-523850112 408.00 916.00 1,117.50 1,500.001,500.00 0.00 0.00% GUARDIAN TRACKING100-1535-523850113 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 21 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 45,218.61 30,595.80 34,691.11 36,000.0034,692.00 1,308.00 3.77% OSSI100-1535-523850114 338.00 112.68 0.00 300.00500.00 -200.00 -40.00% DIGICERT100-1535-523850116 0.00 0.00 0.00 0.000.00 0.00 0.00% ESRI (GIS License)100-1535-523850117 Budget Notes Budget Code Description FY 2017 DEPT There are two M&O initatives in the Public Works budget folder regarding upgrades to the GIS services we receive. It is still a work in progress as I understand it. 55,897.38 42,715.66 17,869.10 0.0018,600.00 -18,600.00 -100.00% IT IGA JOHNS CREEK100-1535-523850119 3,787.50 4,337.50 3,875.00 1,000.004,000.00 -3,000.00 -75.00% BARRACUDA MESSAGE MAINT.100-1535-523850120 Budget Notes Budget Code Description FY 2017 DEPT Since VC3 is hosting the Sonian message archiver and spam firewall, we no longer need to budget for those. The $1,000 is for the web filter which we still need. 11,560.75 4,250.47 15,640.52 15,250.0015,250.00 0.00 0.00% L3 COMMUNICATIONS100-1535-523850121 3,726.25 4,017.92 4,069.99 4,200.004,200.00 0.00 0.00% EMS TRAINING AIDS100-1535-523850122 0.00 0.00 0.00 0.003,200.00 -3,200.00 -100.00% PINPOINT100-1535-523850123 0.00 0.00 0.00 1,500.000.00 1,500.00 0.00% MICROPAVER100-1535-523850124 281.05 438.55 483.00 1,030.00500.00 530.00 106.00% 2FA100-1535-523850125 Budget Notes Budget Code Description FY 2017 DEPT Actual cost for Dual Factor Authentication will be $1,030. 1,950.00 3,000.00 3,000.00 0.003,300.00 -3,300.00 -100.00% WORK ZONE100-1535-523850126 0.00 255,621.64 260,051.95 342,000.00342,000.00 0.00 0.00% VC3100-1535-523850127 Budget Notes Budget Code Description FY 2017 DEPT Annual increases of 3% in costs. FY 2017 DEPT To reduce this year's cost increases, I am cutting the alloted project hours by 14% for FY17 to keep costs flat for this account number 0.00 6,500.00 8,966.25 8,000.006,500.00 1,500.00 23.08% OPENGOV100-1535-523850128 0.00 9,210.25 9,210.25 0.009,211.00 -9,211.00 -100.00% ICMA ANALYTICS TOOL100-1535-523850129 0.00 0.00 500.00 0.000.00 0.00 0.00% REC1100-1535-523850130 0.00 0.00 0.00 15,540.000.00 15,540.00 0.00% HIPERWEB100-1535-523850131 0.00 0.00 0.00 0.000.00 0.00 0.00%GENERAL SUPPLIES100-1535-531100000 638.84 0.00 714.33 900.00900.00 0.00 0.00% PRINTER MAINTENANCE KITS100-1535-531100001 2,595.07 585.17 68.90 1,000.000.00 1,000.00 0.00% PLOTTER INK100-1535-531100002 471.57 762.55 1,035.39 1,200.00900.00 300.00 33.33% PLOTTER PAPER100-1535-531100003 0.00 0.00 0.00 0.000.00 0.00 0.00%FOOD/MEALS100-1535-531300000 0.00 0.00 0.00 0.000.00 0.00 0.00%COMPUTERS100-1535-542400000 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 22 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 5,497.19 2,462.86 1,210.66 1,000.00718.00 282.00 39.28% SOFTWARE100-1535-542401000 87,152.87 38,692.79 33,431.39 45,000.0034,987.00 10,013.00 28.62% HARDWARE100-1535-542402000 Budget Notes Budget Code Description FY 2017 DEPT We have six servers that have reached their end-of-life and need to be replaced. Public safety will need at least twelve laptops replaced, with another two on hand as emergency spares. Since PD is not able to operate fully in the cloud, I am planning on replacing five desktop computers in PD HQ. 0.00 551.36 0.00 0.000.00 0.00 0.00%OTHER EQUIPMENT100-1535-542500000 8,819.34 2,747.43 4,868.38 7,500.006,782.00 718.00 10.59% COMPUTER EQUIPMENT & SUPPLIES100-1535-542500001 15,443.79 0.00 6,670.96 12,000.0012,000.00 0.00 0.00% PRINTERS/COPIERS100-1535-542500002 Budget Notes Budget Code Description FY 2017 DEPT There are four network printers at city hall that are long out of warranty. These need to be replaced. 1,445.60 107.47 0.00 0.001,500.00 -1,500.00 -100.00% CITY PHONE SYSTEM100-1535-542500003 0.00 0.00 933.22 10,000.002,500.00 7,500.00 300.00% SCANNERS100-1535-542500004 Budget Notes Budget Code Description FY 2017 DEPT We will need six scanners to increase scanning capabilities for a new records management system ($1,000 each), as well as a large high-volume scanner for the new copy room (~$6,000) 0.00 0.00 0.00 150.000.00 150.00 0.00% CELL PHONES100-1535-542502000 Total Department: 1535 - Information Technology:4.73%876,834.00837,203.00 39,631.00675,188.86713,471.89532,035.26 Department: 1540 - Human Resources 145,666.01 139,599.05 122,172.40 146,510.00142,611.00 3,899.00 2.73%SALARIES & WAGES100-1540-511100000 Budget Notes Budget Code Description FY 2017 DEPT Vacation buy-back - $2,220 0.00 0.00 0.00 0.000.00 0.00 0.00%EMPLOYEE BENEFITS100-1540-512000000 18,881.44 19,408.36 20,922.13 0.0022,795.00 -22,795.00 -100.00% GROUP INSURANCE100-1540-512100000 0.00 0.00 0.00 20,348.000.00 20,348.00 0.00% MEDICAL INSURANCE100-1540-512100001 0.00 0.00 0.00 1,622.000.00 1,622.00 0.00% DENTAL INSURANCE100-1540-512100002 0.00 0.00 0.00 380.000.00 380.00 0.00% VISION INSURANCE100-1540-512100003 0.00 0.00 0.00 753.000.00 753.00 0.00% LIFE INSURANCE100-1540-512100004 0.00 0.00 0.00 21.000.00 21.00 0.00% AD&D INSURANCE100-1540-512100005 0.00 0.00 0.00 132.000.00 132.00 0.00% SHORT TERM DISABILITY100-1540-512100006 0.00 0.00 0.00 533.000.00 533.00 0.00% LONG TERM DISABILITY100-1540-512100007 5,462.43 5,234.99 4,581.46 5,412.005,294.00 118.00 2.23% 401A (SS MATCH)100-1540-512200000 1,971.49 1,882.94 1,670.13 2,094.002,048.00 46.00 2.25% FICA MEDICARE100-1540-512300000 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 23 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 0.00 0.00 0.00 0.000.00 0.00 0.00% RETIREMENT CONTRIBUTIONS100-1540-512400000 510.31 427.35 369.01 1,443.001,411.00 32.00 2.27% 401A ER MATCH OF 457B CONTRIBUTIONS100-1540-512401000 12,393.28 13,737.95 11,555.97 12,986.0012,702.00 284.00 2.24% PENSION (GMEBS)100-1540-512402000 0.00 5,427.78 0.00 6,000.003,000.00 3,000.00 100.00% TUITION REIMBURSEMENT100-1540-512500000 98.80 98.82 98.78 100.00100.00 0.00 0.00% UNEMPLOYMENT INSURANCE100-1540-512600000 463.51 512.00 359.48 438.00537.00 -99.00 -18.44% WORKER'S COMPENSATION100-1540-512700000 0.00 0.00 0.00 1,938.000.00 1,938.00 0.00% FSA/HSA/HRA CONTRIBUTIONS100-1540-512902000 0.00 0.00 0.00 0.002,500.00 -2,500.00 -100.00% TOBACCO CESSATION REIMBURSEMENT100-1540-512905000 0.00 0.00 0.00 0.000.00 0.00 0.00%ADMINISTRATIVE FEES100-1540-521100000 4,849.15 6,992.20 6,128.20 6,500.006,500.00 0.00 0.00% FSA/HRA/HSA/TPA FEES100-1540-521100001 1,500.00 2,000.00 1,500.00 3,000.003,000.00 0.00 0.00% ICMA RC FEES100-1540-521100002 46,671.54 27,929.34 29,659.88 36,000.0034,000.00 2,000.00 5.88% PAYROLL PROCESSING FEES100-1540-521100003 3,200.00 85.00 0.00 0.0050,000.00 -50,000.00 -100.00%PROFESSIONAL FEES100-1540-521200000 414.00 494.80 585.90 900.00900.00 0.00 0.00% RANDOM DRUG SCREEN100-1540-521200001 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Cost is $45 per person 20.00 45.00 900.00 1,400.00 2,310.00 520.00 2,360.002,360.00 0.00 0.00% POLICE POST-OFFER PHYSICALS100-1540-521200003 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Cost is $295 per person 8.00 295.00 2,360.00 2,376.00 1,835.00 760.00 3,600.001,800.00 1,800.00 100.00% FIRE POST-OFFER PHYSICALS100-1540-521200004 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Cost is $450 per person 8.00 450.00 3,600.00 4,214.59 5,071.95 3,636.58 5,074.005,074.00 0.00 0.00% EAP SERVICES100-1540-521200005 0.00 0.00 500.00 700.00700.00 0.00 0.00% EAP ON-CALL SERVICES100-1540-521200006 225.00 0.00 0.00 2,000.002,000.00 0.00 0.00% EMPLOYEE APPRECIATION100-1540-521200007 0.00 1,525.14 0.00 1,500.001,500.00 0.00 0.00% RECRUITMENT100-1540-521200008 0.00 0.00 0.00 0.000.00 0.00 0.00%RENTAL EQUIPMENT & VEHICLES100-1540-522320000 1,575.15 0.00 0.00 0.000.00 0.00 0.00% EMPLOYEE APPRECIATION100-1540-522320001 862.46 848.22 707.62 852.00800.00 52.00 6.50%COMMUNICATIONS100-1540-523200000 60.96 42.77 4.33 100.00100.00 0.00 0.00%POSTAGE100-1540-523201000 72.00 2.99 435.00 1,500.001,000.00 500.00 50.00%ADVERTISING100-1540-523300000 65.00 62.50 0.00 100.00100.00 0.00 0.00%PRINTING100-1540-523400000 485.20 0.00 0.00 0.000.00 0.00 0.00%TRAVEL100-1540-523500000 0.00 0.00 0.00 1,500.000.00 1,500.00 0.00% IPMA CONFERENCE100-1540-523500001 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 24 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 0.00 0.00 0.00 0.000.00 0.00 0.00% SHRM CONFERENCE100-1540-523500002 0.00 460.41 0.00 1,700.001,014.00 686.00 67.65% GLGPA CONFERENCE100-1540-523500003 1,000.36 269.00 838.02 450.00450.00 0.00 0.00% GRA CONFERENCE100-1540-523500004 0.00 2,180.12 0.00 2,100.002,180.00 -80.00 -3.67% RECRUITMENT100-1540-523500005 0.00 0.00 0.00 0.000.00 0.00 0.00%DUES AND FEES100-1540-523600000 182.92 77.08 0.00 185.00185.00 0.00 0.00% SHRM100-1540-523600001 236.17 173.83 149.00 149.00236.00 -87.00 -36.86% IPMA100-1540-523600002 50.00 70.00 50.00 100.00100.00 0.00 0.00% GLGPA100-1540-523600003 0.00 350.00 245.00 350.00350.00 0.00 0.00% WORLD AT WORK100-1540-523600004 20.00 0.00 20.00 20.0020.00 0.00 0.00% GA RECORDS ASSOC100-1540-523600005 0.00 0.00 365.00 365.000.00 365.00 0.00% SPECIAL NEEDS CERTIFIED100-1540-523600006 0.00 0.00 0.00 0.000.00 0.00 0.00%EDUCATION & TRAINING100-1540-523700000 211.00 640.00 395.00 1,000.00800.00 200.00 25.00% GLGPA CONFERENCE100-1540-523700001 5,734.99 365.00 8,185.00 14,000.0014,000.00 0.00 0.00% EMPLOYEE TRAINING100-1540-523700002 0.00 0.00 0.00 700.000.00 700.00 0.00% IPMA CONFERENCE100-1540-523700003 200.00 0.00 0.00 0.000.00 0.00 0.00% SHRM CONFERENCE100-1540-523700004 2,561.98 5,728.80 4,292.58 40,000.0013,700.00 26,300.00 191.97% EMPLOYEE WELLNESS100-1540-523700005 Budget Notes Budget Code Description FY 2017 DEPT This is funding by FSA/HRA funds that have been forfeited by the employees 0.00 568.00 500.00 300.00250.00 50.00 20.00% GRA CONFERENCE100-1540-523700006 0.00 0.00 128.65 140.000.00 140.00 0.00%MAINTENANCE CONTRACTS100-1540-523850100 Budget Notes Budget Code Description FY 2017 DEPT private fax 70.31 18.97 54.46 1,000.00834.00 166.00 19.90%GENERAL SUPPLIES100-1540-531100000 466.79 173.69 285.31 540.00286.00 254.00 88.81% 5 YEAR PINS100-1540-531100001 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Cost is $27 per pin 20.00 27.00 540.00 1,185.66 10.99 915.00 2,000.001,450.00 550.00 37.93% EMPLOYEE APPRECIATION100-1540-531100002 914.35 305.73 38.75 1,000.001,000.00 0.00 0.00%FOOD/MEALS100-1540-531300000 1,284.12 380.23 781.04 1,500.001,500.00 0.00 0.00% EMPLOYEE APPRECIATION100-1540-531300001 0.00 50.24 206.25 300.00315.00 -15.00 -4.76%FURNITURE & FIXTURES100-1540-542300000 0.00 0.00 0.00 0.000.00 0.00 0.00%OTHER EQUIPMENT100-1540-542500000 0.00 0.00 115.42 150.00100.00 50.00 50.00% CELL PHONES100-1540-542502000 Total Department: 1540 - Human Resources:-2.10%334,445.00341,602.00 -7,157.00223,731.35247,351.24267,536.97 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 25 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Department: 1555 - Risk Management 0.00 0.00 0.00 0.000.00 0.00 0.00%INSURANCE100-1555-523150000 35,866.00 45,852.98 50,842.32 58,000.0045,000.00 13,000.00 28.89% GENERAL LIABILITY100-1555-523150200 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Adding City Hall in March 1.00 7,000.00 7,000.00 FY 2017 DEPT General Liability 1.00 51,000.00 51,000.00 10,759.00 14,468.99 26,775.16 44,000.0014,000.00 30,000.00 214.29% LAW ENFORCEMENT LIABILITY100-1555-523150300 66,124.01 76,599.46 73,059.83 74,000.0075,000.00 -1,000.00 -1.33% PUBLIC OFFICIALS LIABILITY100-1555-523150400 35,897.00 40,429.99 41,840.21 47,000.0038,000.00 9,000.00 23.68% AUTOMOBILE LIABILITY100-1555-523150500 4,782.00 5,325.90 5,974.58 7,000.004,800.00 2,200.00 45.83% PROPERTY-BUILDINGS & CONTENTS100-1555-523150600 14,559.00 14,872.16 17,130.57 25,000.0014,600.00 10,400.00 71.23% AUTO PHYSICAL DAMAGE100-1555-523150800 815.00 876.90 933.80 1,200.00820.00 380.00 46.34% BOILER & MACHINERY100-1555-523150900 11,276.25 13,000.00 16,399.15 20,000.0020,000.00 0.00 0.00% CLAIMS AND ADJUSTMENTS100-1555-523151000 512.00 1,253.27 1,315.45 2,000.001,200.00 800.00 66.67% POLICE ANIMAL MORTALITY100-1555-523151100 2,139.00 2,260.75 2,524.16 4,000.002,100.00 1,900.00 90.48% CRIME/FIDELITY100-1555-523151200 280.00 776.74 906.13 1,000.00800.00 200.00 25.00% UNINSURED MOTORIST100-1555-523151400 0.00 5.40 44.64 100.008.00 92.00 1,150.00% MOBILE EQUIPMENT100-1555-523151500 Total Department: 1555 - Risk Management:30.96%283,300.00216,328.00 66,972.00237,746.00215,722.54183,009.26 Department: 1565 - General Government Buildings & Plant 392.67 0.00 0.00 3,000.000.00 3,000.00 0.00%PROFESSIONAL FEES100-1565-521200000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Alarm system for new city hall 1.00 3,000.00 3,000.00 87,821.31 4,146.03 0.00 165,000.005,000.00 160,000.00 3,200.00%FACILITY REPAIR & MAINTENANCE100-1565-522220000 Budget Notes Budget Code Description FY 2017 DEPT $165,000 for new City Hall per Carter Lucas 0.00 0.00 0.00 0.000.00 0.00 0.00%GROUNDS REPAIRS & MAINTENANCE100-1565-522240000 364,277.70 375,229.80 386,420.04 306,354.00386,421.00 -80,067.00 -20.72%RENTAL LAND & BUILDINGS100-1565-522310000 Budget Notes Budget Code Description FY 2017 DEPT The City Hall lease allows for a portion of the 23,809 sq ft of leased space to be surrendered on March 31, 2017. We would give back the space occupied by the admin side of the building, which equates to 12,017 sq ft. The police and court functions will remain in the 11,792 sq ft at a rate of $16,912 per month. Budget Notes Budget CodeDescription FY 2017 DEPTThe City Hall lease allows for a portion of the 23,809 sq ft of leased space to be surrendered on March 31, 2017. We would give back the space occupied by the admin side of the building, which equates to 12,017 sq ft. The police and court functions will remain in the 11,792 sq ft at a rate of $16,912 per month. Budget Comparison Report 9/1/2016 9:35:29 AM Page 26 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT City Hall Lease for Apr-Sep 6.00 16,912.00 101,472.00 FY 2017 DEPT City Hall Lease for Oct-Mar 6.00 34,147.00 204,882.00 0.00 0.00 0.00 0.000.00 0.00 0.00%SUPPLIES/ELECTRICITY100-1565-531230000 767.98 0.00 0.00 0.000.00 0.00 0.00%OTHER EQUIPMENT100-1565-542500000 0.00 6,079.55 0.00 0.005,000.00 -5,000.00 -100.00%INTERGOVERNMENTAL100-1565-571100000 Total Department: 1565 - General Government Buildings & Plant:19.66%474,354.00396,421.00 77,933.00386,420.04385,455.38453,259.66 Department: 1570 - Communications 135,245.43 197,244.00 124,816.67 70,000.00195,185.00 -125,185.00 -64.14%SALARIES & WAGES100-1570-511100000 0.00 0.00 444.17 0.000.00 0.00 0.00% OVERTIME100-1570-511300000 0.00 0.00 0.00 0.000.00 0.00 0.00%EMPLOYEE BENEFITS100-1570-512000000 13,257.32 24,671.96 12,144.96 0.0032,631.00 -32,631.00 -100.00% GROUP INSURANCE100-1570-512100000 0.00 0.00 0.00 10,174.000.00 10,174.00 0.00% MEDICAL INSURANCE100-1570-512100001 0.00 0.00 0.00 811.000.00 811.00 0.00% DENTAL INSURANCE100-1570-512100002 0.00 0.00 0.00 190.000.00 190.00 0.00% VISION INSURANCE100-1570-512100003 0.00 0.00 0.00 365.000.00 365.00 0.00% LIFE INSURANCE100-1570-512100004 0.00 0.00 0.00 10.000.00 10.00 0.00% AD&D INSURANCE100-1570-512100005 0.00 0.00 0.00 66.000.00 66.00 0.00% SHORT TERM DISABILITY100-1570-512100006 0.00 0.00 0.00 280.000.00 280.00 0.00% LONG TERM DISABILITY100-1570-512100007 5,071.70 7,396.69 4,697.22 4,340.007,252.00 -2,912.00 -40.15% 401A (SS MATCH)100-1570-512200000 1,867.15 2,726.63 1,764.66 1,015.002,805.00 -1,790.00 -63.81% FICA MEDICARE100-1570-512300000 0.00 0.00 0.00 0.000.00 0.00 0.00% RETIREMENT CONTRIBUTIONS100-1570-512400000 1,201.41 1,794.83 1,086.39 8,400.001,767.00 6,633.00 375.38% 401A ER MATCH OF 457B CONTRIBUTIONS100-1570-512401000 10,585.06 17,750.82 23,191.66 0.0015,902.00 -15,902.00 -100.00% PENSION (GMEBS)100-1570-512402000 6,000.00 3,000.00 6,000.00 0.006,000.00 -6,000.00 -100.00% TUITION REIMBURSEMENT100-1570-512500000 155.81 197.64 148.22 50.00200.00 -150.00 -75.00% UNEMPLOYMENT INSURANCE100-1570-512600000 1,219.34 1,557.00 434.82 213.00735.00 -522.00 -71.02% WORKER'S COMPENSATION100-1570-512700000 2,400.00 2,400.00 1,125.00 969.001,125.00 -156.00 -13.87% FSA/HSA/HRA CONTRIBUTIONS100-1570-512902000 0.00 0.00 42,047.17 74,160.000.00 74,160.00 0.00%PROFESSIONAL FEES100-1570-521200000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Monthly Retainer 12.00 6,180.00 74,160.00 574.95 1,125.00 1,850.00 1,500.001,500.00 0.00 0.00% PHOTOGRAPHY100-1570-521200001 Budget Notes Budget Code Description FY 2017 DEPT Council & Department Rep Headshots Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 27 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 730.00 48,030.00 0.00 0.000.00 0.00 0.00% WEBSITE DESIGN100-1570-521200002 0.00 624.00 0.00 0.001,000.00 -1,000.00 -100.00% GRAND OPENINGS100-1570-521200004 913.22 1,326.39 1,058.33 720.001,680.00 -960.00 -57.14%COMMUNICATIONS100-1570-523200000 657.70 896.17 45.00 350.00750.00 -400.00 -53.33%POSTAGE100-1570-523201000 Budget Notes Budget Code Description FY 2017 DEPT Outside postage for postcards 4,820.00 2,656.21 2,795.00 9,000.009,000.00 0.00 0.00%ADVERTISING100-1570-523300000 3,803.54 11,124.90 2,391.74 10,000.0010,000.00 0.00 0.00%PRINTING100-1570-523400000 Budget Notes Budget Code Description FY 2017 DEPT Quarterly Milton Newcomer's Guide 27.68 3,295.95 508.90 0.000.00 0.00 0.00%TRAVEL100-1570-523500000 0.00 0.00 608.16 0.00770.00 -770.00 -100.00% SOUTHEAST FESTIVALS & EVENTS CONFERENCE100-1570-523500001 0.00 0.00 0.00 350.00350.00 0.00 0.00% GOVERNMENT COMMUNICATORS QUARTERLY MTGS100-1570-523500002 0.00 0.00 0.00 0.00400.00 -400.00 -100.00% SOCIAL MEDIA CLUB OF ATLANTA100-1570-523500003 150.00 0.00 496.00 0.000.00 0.00 0.00%DUES AND FEES100-1570-523600000 0.00 705.00 0.00 0.000.00 0.00 0.00% PUBLIC RELATIONS SOC OF AMERICA100-1570-523600001 1,050.00 0.00 0.00 0.00700.00 -700.00 -100.00% NORTH FULTON BUSINESS EXPO100-1570-523600005 0.00 0.00 0.00 0.00200.00 -200.00 -100.00% SOCIAL MEDIA CLUB OF ATLANTA100-1570-523600007 2,086.23 4,126.75 138.00 0.000.00 0.00 0.00%EDUCATION & TRAINING100-1570-523700000 0.00 0.00 382.26 0.00375.00 -375.00 -100.00% SOUTHEAST FESTIVALS & EVENTS CONFERENCE100-1570-523700001 0.00 0.00 0.00 0.00100.00 -100.00 -100.00% GOVERNMENT COMMUNICATORS QUARTERLY MTGS100-1570-523700002 0.00 646.13 258.20 0.000.00 0.00 0.00%MAINTENANCE CONTRACTS100-1570-523850100 725.00 780.00 923.00 816.00780.00 36.00 4.62% CONSTANT CONTACT100-1570-523850101 Budget Notes Budget Code Description FY 2017 DEPT price increase as contract increase 925.00 2,165.00 2,180.00 8,000.004,440.00 3,560.00 80.18% WEBSITE MAINTENANCE100-1570-523850102 299.90 1,189.79 1,362.81 1,680.002,520.00 -840.00 -33.33% ADOBE CREATIVE CLOUD100-1570-523850103 0.00 0.00 119.88 120.00120.00 0.00 0.00% HOOTSUITE PRO100-1570-523850105 0.00 0.00 300.00 300.00300.00 0.00 0.00% SURVEY MONKEY100-1570-523850106 0.00 0.00 0.00 0.00240.00 -240.00 -100.00% SCHEDUGRAM100-1570-523850107 0.00 57.00 0.00 0.00228.00 -228.00 -100.00% VENNGAGE100-1570-523850108 119.06 538.83 922.91 300.00300.00 0.00 0.00%GENERAL SUPPLIES100-1570-531100000 87.16 0.00 39.17 0.000.00 0.00 0.00%FOOD/MEALS100-1570-531300000 31.96 0.00 30.00 50.0050.00 0.00 0.00%UNIFORMS100-1570-531700000 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 28 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 3,769.03 4,688.65 0.00 0.004,800.00 -4,800.00 -100.00%PROMOTIONAL ITEMS100-1570-532100000 0.00 0.00 0.00 500.00500.00 0.00 0.00%FURNITURE & FIXTURES100-1570-542300000 0.00 0.00 3,383.08 0.003,240.00 -3,240.00 -100.00%OTHER EQUIPMENT100-1570-542500000 0.00 99.98 0.00 100.00100.00 0.00 0.00% CELL PHONES100-1570-542502000 0.00 1,307.98 1,293.24 650.001,300.00 -650.00 -50.00% CAMERAS100-1570-542503500 Total Department: 1570 - Communications:-33.58%205,479.00309,345.00 -103,866.00238,986.62344,123.30197,773.65 Department: 1571 - Community Outreach 0.00 0.00 0.00 81,410.000.00 81,410.00 0.00%SALARIES & WAGES100-1571-511100000 0.00 0.00 0.00 0.000.00 0.00 0.00%EMPLOYEE BENEFITS100-1571-512000000 0.00 0.00 0.00 0.000.00 0.00 0.00% GROUP INSURANCE100-1571-512100000 0.00 0.00 0.00 10,174.000.00 10,174.00 0.00% MEDICAL INSRUANCE100-1571-512100001 0.00 0.00 0.00 811.000.00 811.00 0.00% DENTAL INSURANCE100-1571-512100002 0.00 0.00 0.00 190.000.00 190.00 0.00% VISION INSURANCE100-1571-512100003 0.00 0.00 0.00 246.000.00 246.00 0.00% LIFE INSURANCE100-1571-512100004 0.00 0.00 0.00 7.000.00 7.00 0.00% AD&D INSURANCE100-1571-512100005 0.00 0.00 0.00 66.000.00 66.00 0.00% SHORT TERM DISABILITY100-1571-512100006 0.00 0.00 0.00 188.000.00 188.00 0.00% LONG TERM DISABILITY100-1571-512100007 0.00 0.00 0.00 3,053.000.00 3,053.00 0.00% 401A (SS MATCH)100-1571-512200000 0.00 0.00 0.00 1,181.000.00 1,181.00 0.00% FICA MEDICARE100-1571-512300000 0.00 0.00 0.00 0.000.00 0.00 0.00% RETIREMENT CONTRIBUTIONS100-1571-512400000 0.00 0.00 0.00 814.000.00 814.00 0.00% 401A ER MATCH OF 457B CONTRIBUTIONS100-1571-512401000 0.00 0.00 0.00 7,327.000.00 7,327.00 0.00% PENSION (GMEBS)100-1571-512402000 0.00 0.00 0.00 3,000.000.00 3,000.00 0.00% TUITION REIMBURSEMENT100-1571-512500000 0.00 0.00 0.00 100.000.00 100.00 0.00% UNEMPLOYMENT INSURANCE100-1571-512600000 0.00 0.00 0.00 247.000.00 247.00 0.00% WORKER'S COMPENSATION100-1571-512700000 0.00 0.00 0.00 969.000.00 969.00 0.00% FSA/HSA/HRA CONTRIBUTIONS100-1571-512902000 0.00 0.00 0.00 0.000.00 0.00 0.00%PROFESSIONAL FEES100-1571-521200000 0.00 0.00 0.00 1,000.000.00 1,000.00 0.00% GRAND OPENINGS100-1571-521200001 Budget Notes Budget Code Description FY 2017 DEPT Better Together Business Connection Events 0.00 0.00 0.00 720.000.00 720.00 0.00%COMMUNICATIONS100-1571-523200000 0.00 0.00 0.00 0.000.00 0.00 0.00%POSTAGE100-1571-523201000 0.00 0.00 0.00 0.000.00 0.00 0.00%ADVERTISING100-1571-523300000 0.00 0.00 0.00 0.000.00 0.00 0.00%PRINTING100-1571-523400000 0.00 0.00 0.00 400.000.00 400.00 0.00% BETTER TOGETHER100-1571-523400001 0.00 0.00 0.00 125.000.00 125.00 0.00% MILTON CARES100-1571-523400002 0.00 0.00 0.00 0.000.00 0.00 0.00%TRAVEL100-1571-523500000 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 29 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 0.00 0.00 0.00 770.000.00 770.00 0.00% SOUTHEAST FESTIVALS & EVENTS CONFERENCE100-1571-523500001 0.00 0.00 0.00 0.000.00 0.00 0.00%DUES AND FEES100-1571-523600000 0.00 0.00 0.00 0.000.00 0.00 0.00%EDUCATION & TRAINING100-1571-523700000 0.00 0.00 0.00 400.000.00 400.00 0.00% SOUTHEAST FESTIVALS & EVENTS CONFERENCE100-1571-523700001 0.00 0.00 0.00 0.000.00 0.00 0.00%MAINTENANCE CONTRACTS100-1571-523850100 0.00 0.00 0.00 0.000.00 0.00 0.00%GENERAL SUPPLIES100-1571-531100000 0.00 0.00 0.00 500.000.00 500.00 0.00% BETTER TOGETHER100-1571-531100001 0.00 0.00 0.00 250.000.00 250.00 0.00% MILTON CARES100-1571-531100002 0.00 0.00 0.00 0.000.00 0.00 0.00%FOOD/MEALS100-1571-531300000 0.00 0.00 0.00 1,000.000.00 1,000.00 0.00% BETTER TOGETHER100-1571-531300001 0.00 0.00 0.00 500.000.00 500.00 0.00% MILTON CARES100-1571-531300002 0.00 0.00 0.00 4,000.000.00 4,000.00 0.00%PROMOTIONAL ITEMS100-1571-532100000 0.00 0.00 0.00 0.000.00 0.00 0.00%FURNITURE & FIXTURES100-1571-542300000 0.00 0.00 0.00 0.000.00 0.00 0.00%OTHER EQUIPMENT100-1571-542500000 0.00 0.00 0.00 0.000.00 0.00 0.00% BETTER TOGETHER100-1571-542500001 0.00 0.00 0.00 125.000.00 125.00 0.00% MILTON CARES100-1571-542500002 0.00 0.00 0.00 0.000.00 0.00 0.00% CELL PHONES100-1571-542502000 Total Department: 1571 - Community Outreach:0.00%119,573.000.00 119,573.000.000.000.00 Department: 2650 - Municipal Court 185,484.75 194,127.17 167,597.70 213,820.00222,564.00 -8,744.00 -3.93%SALARIES & WAGES100-2650-511100000 0.00 0.00 0.00 0.00500.00 -500.00 -100.00% OVERTIME100-2650-511300000 4,633.96 4,818.59 4,098.56 4,800.004,800.00 0.00 0.00% STIPEND100-2650-511600000 0.00 0.00 0.00 0.000.00 0.00 0.00%EMPLOYEE BENEFITS100-2650-512000000 17,954.11 20,526.50 21,637.52 0.0020,923.00 -20,923.00 -100.00% GROUP INSURANCE100-2650-512100000 0.00 0.00 0.00 20,348.000.00 20,348.00 0.00% MEDICAL INSURANCE100-2650-512100001 0.00 0.00 0.00 1,622.000.00 1,622.00 0.00% DENTAL INSURANCE100-2650-512100002 0.00 0.00 0.00 380.000.00 380.00 0.00% VISION INSURANCE100-2650-512100003 0.00 0.00 0.00 602.000.00 602.00 0.00% LIFE INSURANCE100-2650-512100004 0.00 0.00 0.00 17.000.00 17.00 0.00% AD&D INSURANCE100-2650-512100005 0.00 0.00 0.00 132.000.00 132.00 0.00% SHORT TERM DISABILITY100-2650-512100006 0.00 0.00 0.00 461.000.00 461.00 0.00% LONG TERM DISABILITY100-2650-512100007 6,986.94 6,714.35 5,775.90 8,020.007,382.00 638.00 8.64% 401A (SS MATCH)100-2650-512200000 2,653.18 2,506.54 2,141.09 3,103.002,855.00 248.00 8.69% FICA MEDICARE100-2650-512300000 0.00 0.00 0.00 0.000.00 0.00 0.00% RETIREMENT CONTRIBUTIONS100-2650-512400000 745.96 442.75 402.50 2,140.001,120.00 1,020.00 91.07% 401A ER MATCH OF 457B CONTRIBUTIONS100-2650-512401000 10,329.36 12,331.47 12,034.62 10,381.0010,079.00 302.00 3.00% PENSION (GMEBS)100-2650-512402000 246.39 205.89 209.96 250.00250.00 0.00 0.00% UNEMPLOYMENT INSURANCE100-2650-512600000 696.75 320.75 469.00 651.00748.00 -97.00 -12.97% WORKER'S COMPENSATION100-2650-512700000 129.99 0.00 1,500.00 1,938.001,500.00 438.00 29.20% FSA/HSA/HRA CONTRIBUTIONS100-2650-512902000 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 30 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 0.00 0.00 9.95 0.000.00 0.00 0.00%PROFESSIONAL FEES100-2650-521200000 7,360.23 7,251.25 7,172.01 9,940.008,450.00 1,490.00 17.63% TRANSLATORS100-2650-521200001 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT court interpreters 71.00 140.00 9,940.00 8,157.50 5,885.00 5,557.00 9,000.008,000.00 1,000.00 12.50% COURT APPOINTED ATTORNEY100-2650-521200002 1,075.00 2,909.00 5,201.00 1,425.001,357.00 68.00 5.01% SUBSTITUTE JUDGES100-2650-521200003 Budget Notes Budget Code Description FY 2017 DEPT Judge Whiteside has been handling all jail hearings on sat/sun for Milton. Judge Hansford will be handling these going forward. This line will only be used if a visiting judge is needed to sit for a court date in Judge Hansford's absence. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT jail hearings 3.00 475.00 1,425.00 600.00 1,200.00 600.00 1,000.00481.00 519.00 107.90% SUBSTITUTE SOLICITORS100-2650-521200004 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT visiting solicitor 1.00 1,000.00 1,000.00 710.88 710.88 592.40 1,422.001,422.00 0.00 0.00%COMMUNICATIONS100-2650-523200000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT cell phone reimbursement for two employees 24.00 59.25 1,422.00 677.82 647.57 119.15 700.00700.00 0.00 0.00%POSTAGE100-2650-523201000 Budget Notes Budget Code Description FY 2017 DEPT We are no longer sending FTA notices to defendants, due to the certified letter sent by DDS. There was discussion at the last training session that they are planning on terminating that process and requiring the courts to begin sending a certified letter. This may effect this budget cycle beginning 7/1/17. 962.64 599.64 1,225.55 800.00800.00 0.00 0.00%PRINTING100-2650-523400000 0.00 1,622.47 0.00 0.000.00 0.00 0.00%TRAVEL100-2650-523500000 1,277.76 1,054.48 646.38 1,500.001,500.00 0.00 0.00% GCCA CONFERENCE100-2650-523500001 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT spring and fall conference 2.00 750.00 1,500.00 186.09 395.07 324.50 400.00400.00 0.00 0.00% MUNICIPAL COURT CLERK TRNG100-2650-523500002 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 31 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT gmccc annual training 1.00 400.00 400.00 0.00 1,037.17 0.00 700.00700.00 0.00 0.00% GCIC TAC CONFERENCE100-2650-523500003 Budget Notes Budget Code Description FY 2017 DEPT Did not attend in 2016 due to staffing. Will attend in 2017. 186.00 0.00 0.00 0.000.00 0.00 0.00% GRA CONFERENCE100-2650-523500004 0.00 0.00 0.00 700.00700.00 0.00 0.00% JUDGES CONFERENCE100-2650-523500005 91.67 8.33 0.00 0.000.00 0.00 0.00%DUES AND FEES100-2650-523600000 56.25 93.75 75.00 75.00100.00 -25.00 -25.00% GCCA100-2650-523600001 26.28 45.00 45.00 45.0045.00 0.00 0.00% MUNICIPAL COURT CLERK100-2650-523600002 125.00 0.00 0.00 125.0050.00 75.00 150.00% JUDGE MUNICIPAL COURT DUES100-2650-523600003 0.00 0.00 0.00 0.000.00 0.00 0.00%EDUCATION & TRAINING100-2650-523700000 420.00 250.00 250.00 450.00420.00 30.00 7.14% GCCA CONFERENCE100-2650-523700001 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT GCCA spring and fall conferences 2.00 225.00 450.00 150.00 450.00 225.00 225.00225.00 0.00 0.00% COURT CLERK ASSOCIATION100-2650-523700002 550.00 225.00 325.00 325.00225.00 100.00 44.44% JUDGES TRAINING100-2650-523700003 0.00 125.00 0.00 150.00150.00 0.00 0.00% GCIC TAC CONFERENCE100-2650-523700005 350.00 0.00 0.00 0.000.00 0.00 0.00% GRA100-2650-523700006 1,259.85 264.17 825.09 300.00400.00 -100.00 -25.00%GENERAL SUPPLIES100-2650-531100000 0.00 0.00 312.00 150.00312.00 -162.00 -51.92%BOOKS AND PERIODICALS100-2650-531400000 Budget Notes Budget Code Description FY 2017 DEPT The rate for the court to purchase this book was increased. JC will add 1 to the order for the PD in the future. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT OCGA law books 1.00 150.00 150.00 0.00 0.00 0.00 250.000.00 250.00 0.00%UNIFORMS100-2650-531700000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Judge's robe 1.00 250.00 250.00 0.00 2,670.19 549.99 0.00550.00 -550.00 -100.00%FURNITURE & FIXTURES100-2650-542300000 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 32 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 0.00 0.00 0.00 0.000.00 0.00 0.00%OTHER EQUIPMENT100-2650-542500000 Total Department: 2650 - Municipal Court:-0.45%298,347.00299,708.00 -1,361.00239,921.87269,437.98254,084.36 Department: 3210 - Police Administration 1,705,516.58 2,014,577.65 1,786,146.59 2,171,392.002,151,032.00 20,360.00 0.95%SALARIES & WAGES100-3210-511100000 Budget Notes Budget Code Description FY 2017 DEPT Vacation buyback - $8,818 62,471.77 69,318.92 71,200.93 75,000.0075,000.00 0.00 0.00% OVERTIME100-3210-511300000 8,446.60 8,516.51 6,561.46 7,800.009,000.00 -1,200.00 -13.33% ON-CALL PAY100-3210-511300001 87,150.31 111,459.74 109,640.70 120,000.00120,000.00 0.00 0.00% HOLIDAY PAY100-3210-511400000 0.00 0.00 0.00 0.000.00 0.00 0.00%EMPLOYEE BENEFITS100-3210-512000000 313,861.40 413,603.79 410,414.27 0.00468,081.00 -468,081.00 -100.00% GROUP INSURANCE100-3210-512100000 0.00 0.00 0.00 427,308.000.00 427,308.00 0.00% MEDICAL INSURANCE100-3210-512100001 0.00 0.00 0.00 34,062.000.00 34,062.00 0.00% DENTAL INSURANCE100-3210-512100002 0.00 0.00 0.00 7,980.000.00 7,980.00 0.00% VISION INSURANCE100-3210-512100003 0.00 0.00 0.00 11,175.000.00 11,175.00 0.00% LIFE INSURANCE100-3210-512100004 0.00 0.00 0.00 308.000.00 308.00 0.00% AD&D INSURANCE100-3210-512100005 0.00 0.00 0.00 2,772.000.00 2,772.00 0.00% SHORT TERM DISABILITY100-3210-512100006 0.00 0.00 0.00 8,451.000.00 8,451.00 0.00% LONG TERM DISABILITY100-3210-512100007 71,860.23 95,083.65 88,786.78 97,763.0094,786.00 2,977.00 3.14% 401A (SS MATCH)100-3210-512200000 25,922.47 30,974.50 27,461.99 31,379.0031,112.00 267.00 0.86% FICA MEDICARE100-3210-512300000 0.00 0.00 0.00 0.000.00 0.00 0.00% RETIREMENT CONTRIBUTIONS100-3210-512400000 13,162.90 39,258.49 50,973.91 96,360.0085,711.00 10,649.00 12.42% 401A ER MATCH OF 457B CONTRIBUTIONS100-3210-512401000 147,595.09 152,148.74 129,376.93 133,487.00138,230.00 -4,743.00 -3.43% PENSION (GMEBS)100-3210-512402000 6,442.00 10,588.40 14,340.00 27,000.0024,000.00 3,000.00 12.50% TUITION REIMBURSEMENT100-3210-512500000 1,969.63 2,354.87 2,223.09 2,150.002,150.00 0.00 0.00% UNEMPLOYMENT INSURANCE100-3210-512600000 71,373.62 77,474.00 89,450.92 107,816.00109,087.00 -1,271.00 -1.17% WORKER'S COMPENSATION100-3210-512700000 4,200.00 4,800.00 14,775.00 40,698.0014,775.00 25,923.00 175.45% FSA/HSA/HRA CONTRIBUTIONS100-3210-512902000 1,910.49 831.00 909.25 2,000.002,000.00 0.00 0.00%PROFESSIONAL FEES100-3210-521200000 1,225.00 999.99 1,100.00 1,500.001,875.00 -375.00 -20.00% LASER & RADAR RECERTIFICATION100-3210-521200001 1,029.58 2,146.07 2,276.32 2,500.001,500.00 1,000.00 66.67% K-9100-3210-521200002 1,222.00 1,576.50 520.00 2,000.002,000.00 0.00 0.00% GRAPHICS FOR PATROL CARS100-3210-521200004 35,463.62 11,420.22 8,183.62 25,000.0030,000.00 -5,000.00 -16.67% INMATE MEDICAL SERVICES100-3210-521200006 429.00 404.00 392.00 600.00600.00 0.00 0.00% TAG & TITLE APPLICATIONS100-3210-521200007 1,200.00 900.00 200.00 2,700.002,700.00 0.00 0.00% RECRUITMENT TESTING-POLYGRAPH100-3210-521200008 1,000.00 2,300.00 1,000.00 3,000.003,000.00 0.00 0.00% RECRUITMENT TESTING - PYSCH100-3210-521200009 885.00 710.00 420.00 1,000.001,500.00 -500.00 -33.33% WRITTEN ENTRY LEVEL TEST100-3210-521200010 532.60 0.00 0.00 1,100.001,100.00 0.00 0.00% PROMOTION EXAMINATIONS100-3210-521200011 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 33 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 1,898.36 2,220.60 324.55 1,898.001,898.00 0.00 0.00% EMPLOYMENT BACKGROUND CHECKS100-3210-521200012 800.00 1,000.00 875.00 1,000.001,000.00 0.00 0.00% IACP NET YEARLY FEES100-3210-521200013 8,787.50 9,115.00 5,985.00 10,000.0013,000.00 -3,000.00 -23.08% HEALTH & WELLNESS PROGRAM100-3210-521200014 2,128.00 2,128.00 2,128.00 3,150.003,000.00 150.00 5.00% INVESTIGATIVE DATABASE SUB100-3210-521200201 192.21 546.61 1,823.76 6,300.001,000.00 5,300.00 530.00% OTHER INVESTIGATIVE FEES100-3210-521200202 497.38 833.93 55.00 2,500.001,000.00 1,500.00 150.00%EQUIPMENT REPAIR & MAINT100-3210-522210000 646.60 713.70 58.05 1,000.001,000.00 0.00 0.00% MOTOROLA RADIOS100-3210-522210001 1,808.99 875.00 469.64 1,500.002,000.00 -500.00 -25.00%FACILITY REPAIR & MAINT100-3210-522220000 57,740.86 49,294.02 64,757.93 80,000.0080,000.00 0.00 0.00%VEHICLE REPAIR & MAINT100-3210-522230000 4,005.00 490.00 0.00 0.000.00 0.00 0.00%RENTAL LAND & BUILDINGS100-3210-522310000 0.00 6,785.00 0.00 0.000.00 0.00 0.00% RANGE FEES100-3210-522310001 0.00 995.00 2,268.00 3,240.003,720.00 -480.00 -12.90% STORAGE UNIT100-3210-522310002 28,961.41 33,316.59 28,891.88 40,000.0040,000.00 0.00 0.00%COMMUNICATIONS100-3210-523200000 1,143.15 1,968.39 273.68 1,500.001,500.00 0.00 0.00%POSTAGE100-3210-523201000 0.00 0.00 0.00 0.000.00 0.00 0.00%PRINTING100-3210-523400000 3,114.10 1,810.56 402.21 3,000.003,500.00 -500.00 -14.29% CITATIONS, FORMS & DOCUMENTS100-3210-523400001 1,210.25 1,285.00 1,655.00 1,500.001,500.00 0.00 0.00% BUSINESS CARDS100-3210-523400002 1,658.09 2,394.73 313.06 1,000.002,000.00 -1,000.00 -50.00%TRAVEL100-3210-523500000 2,134.45 2,036.38 0.00 0.000.00 0.00 0.00% IACP CONFERENCE100-3210-523500002 3,655.90 804.20 0.00 3,000.001,600.00 1,400.00 87.50% CALEA CONFERENCE100-3210-523500003 2,363.08 4,794.57 8,445.60 5,000.005,000.00 0.00 0.00% UPD100-3210-523500004 69.00 1,572.40 0.00 1,000.001,000.00 0.00 0.00% K-9100-3210-523500005 571.00 993.00 1,060.53 2,500.001,500.00 1,000.00 66.67% SWAT100-3210-523500006 Budget Notes Budget Code Description FY 2017 DEPT Team Leader school-Ward 662.00 650.00 0.00 500.00800.00 -300.00 -37.50% RECORDS CLERK CONFERENCE100-3210-523500007 280.74 0.00 30.00 900.00900.00 0.00 0.00% GACP CONFERENCE100-3210-523500008 791.28 193.50 1,291.50 2,000.00800.00 1,200.00 150.00% GPSTC100-3210-523500009 0.00 0.00 0.00 2,000.002,000.00 0.00 0.00% CID100-3210-523500010 938.69 1,353.92 1,032.48 2,000.002,000.00 0.00 0.00% GPAC100-3210-523500011 0.00 196.00 346.00 750.00500.00 250.00 50.00% AA/TAC CONFERENCE100-3210-523500012 2,722.97 1,368.42 7,226.00 8,500.008,556.00 -56.00 -0.65% COMMAND COLLEGE100-3210-523500013 0.00 0.00 0.00 0.00400.00 -400.00 -100.00% GACE CONFERENCE100-3210-523500014 0.00 0.00 4,914.50 6,000.000.00 6,000.00 0.00% SSD100-3210-523500015 Budget Notes Budget Code Description FY 2017 DEPT $3000.00 - RAD travel Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 34 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 0.00 0.00 562.47 6,000.000.00 6,000.00 0.00% MPD EXPLORERS PROGRAM100-3210-523500016 0.00 0.00 1,438.21 0.000.00 0.00 0.00% CITIZENS POLICE ACADEMY100-3210-523500017 736.96 1,406.02 1,777.00 3,000.001,500.00 1,500.00 100.00%DUES AND FEES100-3210-523600000 75.00 75.00 93.75 95.0095.00 0.00 0.00% GEORGIA POLICE ACCREDITATION COALITION100-3210-523600001 600.00 575.00 650.00 375.00375.00 0.00 0.00% GEORGIA ASSN OF CHIEFS OF POLICE100-3210-523600002 384.24 772.00 475.00 625.001,095.00 -470.00 -42.92% INTERNATIONAL ASSN OF CHIEFS OF POLICE100-3210-523600003 522.00 1,310.79 453.00 2,000.002,000.00 0.00 0.00% POST FEES100-3210-523600004 2,662.99 4,065.00 4,315.00 6,500.004,065.00 2,435.00 59.90% ACCREDITATION FEES100-3210-523600005 13.75 0.00 0.00 0.000.00 0.00 0.00% IALEFI100-3210-523600006 0.00 0.00 0.00 1,000.00500.00 500.00 100.00% CID CONFIDENTIAL FUNDS100-3210-523600007 0.00 0.00 0.00 0.000.00 0.00 0.00% GACE100-3210-523600008 0.00 0.00 0.00 0.0050.00 -50.00 -100.00% NADDI100-3210-523600009 0.00 0.00 0.00 0.0050.00 -50.00 -100.00% FBI-LEEDA100-3210-523600010 0.00 0.00 7,800.00 10,000.008,780.00 1,220.00 13.90% RANGE FEES100-3210-523600011 448.00 516.95 200.00 1,500.001,500.00 0.00 0.00%EDUCATION & TRAINING100-3210-523700000 1,825.00 3,770.00 10,013.00 10,500.0010,435.00 65.00 0.62% PROFESSIONAL DEVELOPMENT UPD100-3210-523700001 100.00 265.00 490.00 500.00400.00 100.00 25.00% GACP CONFERENCE100-3210-523700002 250.00 250.00 0.00 700.00700.00 0.00 0.00% RECORDS CLERK CONFERENCE100-3210-523700003 125.00 130.00 250.00 250.00250.00 0.00 0.00% AA/TAC CONFERENCE100-3210-523700004 1,165.00 0.00 1,274.00 5,000.004,000.00 1,000.00 25.00% CRIMINAL INVESTIGATIONS100-3210-523700005 325.00 6,650.00 0.00 1,000.00500.00 500.00 100.00% CANINE TRAINING100-3210-523700006 3,425.00 3,800.00 2,437.50 1,950.003,900.00 -1,950.00 -50.00% NCGLEA100-3210-523700007 0.00 0.00 0.00 0.000.00 0.00 0.00% IACP CONFERENCE100-3210-523700008 0.00 1,000.72 450.00 1,500.001,500.00 0.00 0.00% SWAT100-3210-523700009 2,996.79 0.00 0.00 0.000.00 0.00 0.00% PROF MGMT PROGRAM100-3210-523700010 1,435.00 670.00 0.00 1,500.00750.00 750.00 100.00% CALEA CONFERENCE100-3210-523700011 1,204.00 1,900.00 2,940.00 2,000.002,000.00 0.00 0.00% R.A.D.100-3210-523700012 1,640.00 0.00 0.00 1,200.001,200.00 0.00 0.00%INSTRUCTOR TRAINING100-3210-523700013 400.00 200.00 200.00 450.00400.00 50.00 12.50% GPAC100-3210-523700014 3,582.40 509.79 11,160.00 13,000.0011,400.00 1,600.00 14.04% COMMAND COLLEGE100-3210-523700015 0.00 0.00 0.00 0.000.00 0.00 0.00% GACE CONFERENCE/WORKSHOPS100-3210-523700016 0.00 0.00 1,185.00 0.000.00 0.00 0.00% IACA100-3210-523700017 0.00 0.00 20.00 0.000.00 0.00 0.00% MPD EXPLORERS PROGRAM100-3210-523700018 0.00 0.00 0.00 5,000.000.00 5,000.00 0.00% SSD100-3210-523700019 0.00 0.00 0.00 0.000.00 0.00 0.00%MAINTENANCE CONTRACTS100-3210-523850100 0.00 0.00 0.00 5,000.005,000.00 0.00 0.00% INMATE SERVICES100-3210-523850101 65,000.00 55,000.00 50,000.00 60,000.0060,000.00 0.00 0.00% PROPERTY & EVIDENCE IGA100-3210-523850102 12,418.00 8,115.71 1,671.76 162,000.021,672.00 160,328.02 9,589.00% RADIO SYSTEM FEES100-3210-523850103 Budget Notes Budget CodeDescription FY 2017 DEPTThe City's share of the annual operating cost for the North Fulton Radio System is $243,000. We are allocating the cost between Police and Fire based on the number of radios each department has in use. Police has 82 radios and Fire has 41. Budget Comparison Report 9/1/2016 9:35:29 AM Page 35 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Notes Budget Code Description FY 2017 DEPT The City's share of the annual operating cost for the North Fulton Radio System is $243,000. We are allocating the cost between Police and Fire based on the number of radios each department has in use. Police has 82 radios and Fire has 41. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT North Fulton Radio Authority operating fees 82.00 1,975.61 162,000.02 3,075.81 4,372.50 4,104.95 4,900.004,900.00 0.00 0.00% INNOVATIVE DATA SOLUTIONS100-3210-523850104 26,941.51 24,260.61 17,504.62 25,000.0025,000.00 0.00 0.00% ANIMAL CONTROL - FULTON CO100-3210-523850105 4,095.76 4,540.71 4,343.11 5,683.004,700.00 983.00 20.91% CHOICEPOINT/CLEAR100-3210-523850106 3,576.00 3,576.00 2,988.00 3,700.004,700.00 -1,000.00 -21.28% CRIME REPORTING100-3210-523850107 1,549.50 4,648.48 1,549.50 3,250.003,100.00 150.00 4.84% CELLEBRITE100-3210-523850108 9,998.65 9,852.18 8,068.94 9,874.0010,500.00 -626.00 -5.96% AFIS CIRCUIT100-3210-523850109 0.00 479.50 383.60 500.00500.00 0.00 0.00% RING CENTRAL100-3210-523850110 323.75 1,295.00 1,295.01 1,300.002,500.00 -1,200.00 -48.00% ELECTRONIC WARRANT INTERCHNG100-3210-523850111 0.00 0.00 1,450.00 6,000.00725.00 5,275.00 727.59% VIGILANT SOLUTIONS100-3210-523850112 0.00 0.00 0.00 0.000.00 0.00 0.00% BODY WORN CAMERAS100-3210-523850113 0.00 0.00 0.00 0.000.00 0.00 0.00% PEN-LINK100-3210-523850114 8,053.12 15,336.21 6,938.83 13,000.0013,000.00 0.00 0.00%GENERAL SUPPLIES100-3210-531100000 16,091.28 14,939.66 10,872.07 10,000.0017,412.00 -7,412.00 -42.57% AMMUNITION100-3210-531100001 1,106.15 276.35 309.28 1,000.001,425.00 -425.00 -29.82% K-9 SUPPLIES100-3210-531100002 12,602.43 4,395.55 111.22 0.004,250.00 -4,250.00 -100.00% NEW EMPLOYEES100-3210-531100003 798.44 1,793.80 278.03 1,000.001,000.00 0.00 0.00% RANGE SUPPLIES100-3210-531100004 431.45 1,482.00 0.00 500.00500.00 0.00 0.00% FIRST AID KITS100-3210-531100005 60.00 675.00 0.00 200.00200.00 0.00 0.00% ALCO SENSOR MOUTH PIECES100-3210-531100006 159.23 1,197.83 135.93 1,000.001,100.00 -100.00 -9.09% ID CARDS AND SETUP FEE100-3210-531100007 1,587.51 765.18 991.84 2,000.001,500.00 500.00 33.33% JAIL SUPPLIES100-3210-531100009 0.00 0.00 1,352.54 1,500.001,500.00 0.00 0.00% CRIME SCENE SUPPLIES100-3210-531100010 0.00 0.00 454.12 2,000.000.00 2,000.00 0.00% CRIME PREVENTION100-3210-531100011 152,465.87 133,674.58 90,419.18 135,000.00135,000.00 0.00 0.00%GASOLINE/DIESEL100-3210-531270000 715.73 1,317.71 964.70 1,500.00775.00 725.00 93.55%FOOD/MEALS100-3210-531300000 0.00 0.00 117.98 750.000.00 750.00 0.00% FOOD/MEALS/CRIME PREVENTION100-3210-531300001 58.98 857.14 735.20 1,000.00400.00 600.00 150.00%BOOK & PERIODICALS/EDUCATION & REFERENCE100-3210-531400000 27,659.39 40,423.41 33,490.67 36,550.0035,000.00 1,550.00 4.43%UNIFORMS100-3210-531700000 Budget Notes Budget Code Description FY 2017 DEPT $1,550 added for new hires Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 36 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 129.50 275.92 212.99 2,000.001,000.00 1,000.00 100.00% AWARDS AND RECOGNITION100-3210-531700001 4,077.81 10,435.00 8,790.00 10,320.009,750.00 570.00 5.85% BODY ARMOR100-3210-531700002 Budget Notes Budget Code Description FY 2017 DEPT $2,700 added for new hires 0.00 0.00 1,116.00 1,000.000.00 1,000.00 0.00% CRIME PREVENTION100-3210-531700003 13,920.86 2,734.84 3,138.00 2,000.002,000.00 0.00 0.00%FURNITURE & FIXTURES100-3210-542300000 0.00 0.00 0.00 0.000.00 0.00 0.00%COMPUTERS100-3210-542400000 0.00 0.00 0.00 0.000.00 0.00 0.00% SOFTWARE100-3210-542401000 0.00 0.00 0.00 0.000.00 0.00 0.00%OTHER EQUIPMENT100-3210-542500000 7,218.61 9,856.58 0.00 10,000.0010,000.00 0.00 0.00% CRIME PREVENTION MATERIALS100-3210-542500001 784.33 565.30 83.79 750.001,000.00 -250.00 -25.00% ICOP STORAGE100-3210-542500002 203.24 299.99 120.85 500.00500.00 0.00 0.00% TRAINING AIDS100-3210-542500003 143.24 702.61 0.00 250.00250.00 0.00 0.00% FIRE EXTINGUISHERS100-3210-542500004 4,762.34 959.80 762.54 4,000.004,000.00 0.00 0.00% TICKET PRINTERS100-3210-542500005 2,951.00 187.00 0.00 7,500.003,000.00 4,500.00 150.00% SWAT100-3210-542500006 Budget Notes Budget Code Description FY 2017 DEPT All SWAT vests are nearing expiration 8,233.03 39,723.75 8,955.43 6,500.006,500.00 0.00 0.00% PATROL EQUIPMENT100-3210-542500007 0.00 0.00 0.00 0.000.00 0.00 0.00% AEDs100-3210-542500008 2,645.35 1,912.50 0.00 0.000.00 0.00 0.00% LASERS100-3210-542500009 0.00 0.00 0.00 0.000.00 0.00 0.00% ALCO SENSORS100-3210-542500010 11,465.63 1,669.55 0.00 0.000.00 0.00 0.00% VEHICLE EQUIPMENT100-3210-542500011 0.00 18,720.00 0.00 0.000.00 0.00 0.00% ACTIVE SHOOTER KITS100-3210-542500012 234.96 159.47 794.88 500.00500.00 0.00 0.00% CELL PHONES100-3210-542502000 11,636.59 15,060.20 1,245.33 10,000.008,500.00 1,500.00 17.65% WEAPONRY100-3210-542502500 867.99 15,440.26 0.00 0.000.00 0.00 0.00% CAMERAS100-3210-542503500 5,563.70 15,905.60 154,980.10 5,000.00169,128.00 -164,128.00 -97.04% MOTOROLA RADIOS100-3210-542504500 16,163.73 0.00 0.00 0.000.00 0.00 0.00% INVESTIGATIONS100-3210-542509900 0.00 0.00 0.00 0.000.00 0.00 0.00% CRIME SCENE KITS-UPD100-3210-542509901 0.00 0.00 2,796.00 4,000.0014,950.00 -10,950.00 -73.24% CRIME SCENE EQUIP -CID100-3210-542509902 0.00 0.00 0.00 0.000.00 0.00 0.00% LANGUAGE LINE100-3210-542509905 0.00 0.00 0.00 0.000.00 0.00 0.00% TRAFFIC ACCIDENT INVESTIGATION EQUIP100-3210-542509906 0.00 0.00 0.00 0.0026,000.00 -26,000.00 -100.00%INTERGOVERNMENTAL100-3210-571100000 Total Department: 3210 - Police Administration:1.64%4,270,211.024,201,295.00 68,916.023,422,692.053,676,931.313,157,337.50 Budget Notes Budget CodeDescription FY 2017 DEPTVacation buyback - $11,370 Budget Comparison Report 9/1/2016 9:35:29 AM Page 37 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Department: 3510 - Fire Administration 3,032,732.25 3,241,822.86 2,777,332.02 3,468,895.003,411,600.00 57,295.00 1.68%SALARIES & WAGES100-3510-511100000 Budget Notes Budget Code Description FY 2017 DEPT Vacation buyback - $11,370 57,412.86 56,187.47 106,278.88 50,000.0050,000.00 0.00 0.00% OVERTIME100-3510-511300000 Budget Notes Budget Code Description FY 2017 DEPT During FY16, the department operated with 4 vacancies. In order to maintain minimum staffing, overtime was necessary. 2017 should be a better year for overtime, this amount is consistant with historical overtime usage. 319.63 4,540.83 4,111.36 5,304.004,800.00 504.00 10.50% ON-CALL PAY100-3510-511300001 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Fire Investigator on-call pay 12.00 442.00 5,304.00 112,548.42 194,472.45 173,942.22 210,000.00210,000.00 0.00 0.00% HOLIDAY PAY100-3510-511400000 0.00 0.00 0.00 0.000.00 0.00 0.00%EMPLOYEE BENEFITS100-3510-512000000 486,715.58 586,616.43 624,774.90 0.00683,649.00 -683,649.00 -100.00% GROUP INSURANCE100-3510-512100000 0.00 0.00 0.00 620,614.000.00 620,614.00 0.00% MEDICAL INSURANCE100-3510-512100001 0.00 0.00 0.00 49,471.000.00 49,471.00 0.00% DENTAL INSURANCE100-3510-512100002 0.00 0.00 0.00 11,590.000.00 11,590.00 0.00% VISION INSURANCE100-3510-512100003 0.00 0.00 0.00 18,048.000.00 18,048.00 0.00% LIFE INSURANCE100-3510-512100004 0.00 0.00 0.00 498.000.00 498.00 0.00% AD&D INSURANCE100-3510-512100005 0.00 0.00 0.00 4,026.000.00 4,026.00 0.00% SHORT TERM DISABILITY100-3510-512100006 0.00 0.00 0.00 13,717.000.00 13,717.00 0.00% LONG TERM DISABILITY100-3510-512100007 121,225.83 133,199.91 118,502.43 137,392.00130,583.00 6,809.00 5.21% 401A (SS MATCH)100-3510-512200000 44,385.43 48,478.28 42,189.98 50,162.0049,383.00 779.00 1.58% FICA MEDICARE100-3510-512300000 0.00 0.00 0.00 0.000.00 0.00 0.00% RETIREMENT CONTRIBUTIONS100-3510-512400000 26,152.29 34,376.64 38,550.97 69,153.0047,138.00 22,015.00 46.70% 401A ER MATCH OF 457B CONTRIBUTIONS100-3510-512401000 274,558.72 310,744.18 309,202.75 282,884.00295,608.00 -12,724.00 -4.30% PENSION (GMEBS)100-3510-512402000 13,055.18 10,001.28 21,335.21 25,200.0020,000.00 5,200.00 26.00% TUITION REIMBURSEMENT100-3510-512500000 Budget Notes Budget Code Description FY 2017 DEPT In FY 2016, 9 fire employees participated in the tuition reimbursement program. I expect 3 more fire employees to begin a degree program in FY17 for a total of 12 employees. Budget Notes Budget CodeDescription FY 2017 DEPTIn FY 2016, 9 fire employees participated in the tuition reimbursement program. I expect 3 more fire employees to begin a degree program in FY17 for a total of 12 employees. Budget Comparison Report 9/1/2016 9:35:29 AM Page 38 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Tuition Reimbursement 12.00 2,100.00 25,200.00 2,995.21 3,086.76 3,141.26 3,050.003,050.00 0.00 0.00% UNEMPLOYMENT INSURANCE100-3510-512600000 78,952.86 76,880.00 85,895.00 104,426.00108,935.00 -4,509.00 -4.14% WORKER'S COMPENSATION100-3510-512700000 24,257.60 22,050.00 13,125.00 59,109.0022,050.00 37,059.00 168.07% FSA/HSA/HRA CONTRIBUTIONS100-3510-512902000 465.00 0.00 0.00 0.000.00 0.00 0.00%PROFESSIONAL FEES100-3510-521200000 14,595.00 16,702.50 18,295.00 17,700.0018,525.00 -825.00 -4.45% HEALTH & WELLNESS PROGRAM100-3510-521200001 Budget Notes Budget Code Description FY 2017 DEPT Annual wellness testing is scheduled for January 2017, which includes a CBC, stress test, and physical based on NFPA 1500 Standard. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Firefighter Wellness Program 60.00 295.00 17,700.00 0.00 1,500.00 1,500.00 3,000.003,000.00 0.00 0.00% TLAER TRAINING INSTRUCTOR100-3510-521200002 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Operations Level TLAER Training 3.00 500.00 1,500.00 FY 2017 DEPT TLAER Training 1.00 1,500.00 1,500.00 18,366.40 20,000.00 15,000.00 20,000.0020,000.00 0.00 0.00% MEDICAL DIRECTION100-3510-521200003 Budget Notes Budget Code Description FY 2017 DEPT State of GA requires all EMS services to work under the direction of a physician, Dr. Mitchell is the Department's Medical Director. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Medical Direction for EMS Service 4.00 5,000.00 20,000.00 950.00 1,482.00 733.18 1,500.001,320.00 180.00 13.64% BIO HAZARD WASTE DISPOSAL100-3510-521200004 Budget Notes Budget Code Description FY 2017 DEPT Each of the three fire stations has one Bio-hazardous waste container, which is picked up by a certified waste removal company @ $125 per box, per quarter 3 x $125 = $375 x 4 = $1500.00 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Bio-hazardous waste disposal 3.00 500.00 1,500.00 Budget Notes Budget CodeDescription FY 2017 DEPTAs of this date in FY 2016 the Fire Department responded to 6 structure fires, two of those fires required analysis of samples taken from the fire scene by a certified lab, which resulted in lab fees exceeding $1300. The department believes it is necessary to maintain a budget for future lab fees. Budget Comparison Report 9/1/2016 9:35:29 AM Page 39 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 0.00 0.00 1,355.00 1,500.000.00 1,500.00 0.00% ARSON INVESTIGATION/LAB FEES100-3510-521200006 Budget Notes Budget Code Description FY 2017 DEPT As of this date in FY 2016 the Fire Department responded to 6 structure fires, two of those fires required analysis of samples taken from the fire scene by a certified lab, which resulted in lab fees exceeding $1300. The department believes it is necessary to maintain a budget for future lab fees. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Arson investigation lab fees 2.00 750.00 1,500.00 5,864.59 7,489.45 7,673.04 10,008.008,000.00 2,008.00 25.10%GARBAGE PICKUP100-3510-522110000 Budget Notes Budget Code Description FY 2017 DEPT Three fire station dumpsters with an average monthly cost in FY16 = $752 x 12 months = $9024. FY17 estimate - $834 x 12 months = $10,008.00 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Waste Management Garbage Pickup 12.00 834.00 10,008.00 0.00 0.00 0.00 0.000.00 0.00 0.00%EQUIPMENT REPAIR & MAINT100-3510-522210000 24,076.35 7,684.32 4,152.62 30,541.0036,430.00 -5,889.00 -16.17% STATION EQUIPMENT R & M100-3510-522210001 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT A/C Filters 8.00 60.00 480.00 FY 2017 DEPT A/C Unit Replacement 1.00 6,800.00 6,800.00 FY 2017 DEPT Electrical Repairs 3.00 518.00 1,554.00 FY 2017 DEPT HVAC Repairs and Maintenance 8.00 558.50 4,468.00 FY 2017 DEPT Misc. Station items (bulbs, ballasts, hoses)1.00 1,500.00 1,500.00 FY 2017 DEPT Overhead Door Repairs 12.00 427.00 5,124.00 FY 2017 DEPT Replacement Key Fobs for Fuel Master System 6.00 10.00 60.00 FY 2017 DEPT Roof Repair 1.00 1,500.00 1,500.00 FY 2017 DEPT Station appliance repair and maintenance 2.00 1,700.00 3,400.00 FY 2017 DEPT Station Generator Maintenance 3.00 1,185.00 3,555.00 FY 2017 DEPT Station Plumbing repair and maintenance 3.00 700.00 2,100.00 2,971.77 5,937.34 3,341.98 7,627.008,025.00 -398.00 -4.96% BREATHING APPARATUS TESTING REPAIR100-3510-522210002 Budget Notes Budget CodeDescription FY 2017 DEPTExisting maintenance program for SCBA covering annual flow-testing, mask fit -testing, and emergency repairs*. SCBA masks & aipacks are required per manufacturer to be fit-tested & flow-tested annually to help prevent firefighter injury and promote repiratory protection as required by NFPA, NIOSH, & OSHA. *(Some equipment may not be covered under warranty and require purchase i.e. Facepieces, straps, & N95 probe test kits). Currently, the department has 30 SCBA (5 SCBA per apparatus, plus 1 for Battalion Chief vehicle, 1 spare,& 8 New AP75). Each SCBA will be flow tested at a cost of $40 = $1,200 Part of the respiratory program includes Fit- testing for our SCBA Masks & HEPA N95 masks. Our Porta-count tester requires recalibration annually. The cost of recalibration is $1160 + $40 for shipping = $1200 SCBA Repair Cost for repair is $55 per hour x 30 SCBA = $1,650 Parts for repairs & replacement masks at $220 ea.(note parts are 15% off MSRP) = $2992. No Cylinder Hydrostatic Testing in FY17: SCBA Flotest - $1,200 Porta-count Recalibration - $1200 Labor - $1,650 Parts - $2,992 Cylinder Hydro - $1,200 AWOGS Luminescent/Reflective Name Tag - 65 x $9 = $585 SCBA Budget Request - $7042 Budget Comparison Report 9/1/2016 9:35:29 AM Page 40 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Notes Budget Code Description FY 2017 DEPT Existing maintenance program for SCBA covering annual flow-testing, mask fit -testing, and emergency repairs*. SCBA masks & aipacks are required per manufacturer to be fit-tested & flow-tested annually to help prevent firefighter injury and promote repiratory protection as required by NFPA, NIOSH, & OSHA. *(Some equipment may not be covered under warranty and require purchase i.e. Facepieces, straps, & N95 probe test kits). Currently, the department has 30 SCBA (5 SCBA per apparatus, plus 1 for Battalion Chief vehicle, 1 spare,& 8 New AP75). Each SCBA will be flow tested at a cost of $40 = $1,200 Part of the respiratory program includes Fit- testing for our SCBA Masks & HEPA N95 masks. Our Porta-count tester requires recalibration annually. The cost of recalibration is $1160 + $40 for shipping = $1200 SCBA Repair Cost for repair is $55 per hour x 30 SCBA = $1,650 Parts for repairs & replacement masks at $220 ea.(note parts are 15% off MSRP) = $2992. No Cylinder Hydrostatic Testing in FY17: SCBA Flotest - $1,200 Porta-count Recalibration - $1200 Labor - $1,650 Parts - $2,992 Cylinder Hydro - $1,200 AWOGS Luminescent/Reflective Name Tag - 65 x $9 = $585 SCBA Budget Request - $7042 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Luminescent/Relective Name Tag for the SCBA Mask 65.00 9.00 585.00 FY 2017 DEPT Porta-count calibration 1.00 1,200.00 1,200.00 FY 2017 DEPT SCBA flow testing 30.00 40.00 1,200.00 FY 2017 DEPT SCBA parts and replacement masks 13.60 220.00 2,992.00 FY 2017 DEPT SCBA Repair labor cost 30.00 55.00 1,650.00 864.48 1,565.20 0.00 8,220.007,600.00 620.00 8.16% INSPECT/REPAIR HYD. RESCUE TOOLS100-3510-522210003 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Maintenance and Repair Hydraulic Tools 6.00 600.00 3,600.00 FY 2017 DEPT Replacement Blades 1.00 3,800.00 3,800.00 FY 2017 DEPT Rescue Tool Hose Replacement 1.00 700.00 700.00 FY 2017 DEPT Rescue Tool Hydraulic Oil 6.00 20.00 120.00 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 41 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 35,983.45 76,174.90 53,846.17 107,710.00102,225.00 5,485.00 5.37% APPARATUS R&M INCLUDING PUMP TEST100-3510-522210004 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Air Light Trailer DOT Inspection 1.00 80.00 80.00 FY 2017 DEPT Air Light Trailer PM 1.00 225.00 225.00 FY 2017 DEPT Battalion 4 DOT Inspection 1.00 80.00 80.00 FY 2017 DEPT Battalion 4 Front Tires/Installed 2.00 225.00 450.00 FY 2017 DEPT Battalion 4 Rear Tires 2.00 225.00 450.00 FY 2017 DEPT Emergency Repairs 20.00 1,750.00 35,000.00 FY 2017 DEPT Engine 41 DOT Inspection 2.00 80.00 160.00 FY 2017 DEPT Engine 41 Front Brakes 1.00 2,500.00 2,500.00 FY 2017 DEPT Engine 41 Front Tires/Installed 2.00 700.00 1,400.00 FY 2017 DEPT Engine 41 PM 2.00 600.00 1,200.00 FY 2017 DEPT Engine 41 Pump Service 1.00 600.00 600.00 FY 2017 DEPT Engine 41 Radiator Flush 1.00 400.00 400.00 FY 2017 DEPT Engine 41 Rear Brakes 1.00 1,500.00 1,500.00 FY 2017 DEPT Engine 41 Rear Tires/Installed 4.00 575.00 2,300.00 FY 2017 DEPT Engine 41 Transmission Service 1.00 400.00 400.00 FY 2017 DEPT Engine 42 DOT Inspection 2.00 80.00 160.00 FY 2017 DEPT Engine 42 Front Brakes 1.00 2,500.00 2,500.00 FY 2017 DEPT Engine 42 Front Tires/Installed 2.00 700.00 1,400.00 FY 2017 DEPT Engine 42 PM 2.00 600.00 1,200.00 FY 2017 DEPT Engine 42 Pump Service 1.00 600.00 600.00 FY 2017 DEPT Engine 42 Radiator Flush 1.00 400.00 400.00 FY 2017 DEPT Engine 42 Rear Brakes 1.00 1,500.00 1,500.00 FY 2017 DEPT Engine 42 Rear Tires/Installed 4.00 575.00 2,300.00 FY 2017 DEPT Engine 42 Transmission Service 1.00 400.00 400.00 FY 2017 DEPT Engine 43 DOT Inspection 2.00 80.00 160.00 FY 2017 DEPT Engine 43 Front Brakes 1.00 2,500.00 2,500.00 FY 2017 DEPT Engine 43 Front Tires/Installed 2.00 700.00 1,400.00 FY 2017 DEPT Engine 43 PM 1.00 600.00 600.00 FY 2017 DEPT Engine 43 Pump Service 1.00 600.00 600.00 FY 2017 DEPT Engine 43 Radiator Flush 1.00 400.00 400.00 FY 2017 DEPT Engine 43 Rear Brakes 1.00 1,500.00 1,500.00 FY 2017 DEPT Engine 43 Rear Tires/Installed 4.00 575.00 2,300.00 FY 2017 DEPT Engine 43 Transmission Service 1.00 400.00 400.00 FY 2017 DEPT Fire Administration Vehicles PM, Tires, Batteries 8.00 750.00 6,000.00 FY 2017 DEPT Quint 41 Aerial PM 1.00 1,650.00 1,650.00 FY 2017 DEPT Quint 41 DOT Inspection 2.00 80.00 160.00 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 42 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) FY 2017 DEPT Quint 41 Front Brakes 1.00 2,500.00 2,500.00 FY 2017 DEPT Quint 41 Front Tires/Installed 2.00 700.00 1,400.00 FY 2017 DEPT Quint 41 PM 2.00 600.00 1,200.00 FY 2017 DEPT Quint 41 Pump Service 1.00 600.00 600.00 FY 2017 DEPT Quint 41 Radiator Flush 1.00 425.00 425.00 FY 2017 DEPT Quint 41 Rear Brakes 1.00 1,500.00 1,500.00 FY 2017 DEPT Quint 41 Rear Tires/Installed 4.00 450.00 1,800.00 FY 2017 DEPT Quint 41 Transmission Service 1.00 500.00 500.00 FY 2017 DEPT Rescue 42 DOT Inspection 2.00 80.00 160.00 FY 2017 DEPT Rescue 42 Front Tires 2.00 350.00 700.00 FY 2017 DEPT Rescue 42 PM 2.00 300.00 600.00 FY 2017 DEPT Rescue 42 Rear Tires 4.00 337.50 1,350.00 FY 2017 DEPT Reserve Engine DOT Inspection 1.00 80.00 80.00 FY 2017 DEPT Reserve Engine Front Brakes 1.00 2,500.00 2,500.00 FY 2017 DEPT Reserve Engine Front Tires/Installed 2.00 700.00 1,400.00 FY 2017 DEPT Reserve Engine PM 1.00 600.00 600.00 FY 2017 DEPT Reserve Engine Pump Service 1.00 600.00 600.00 FY 2017 DEPT Reserve Engine Radiator Flush 1.00 400.00 400.00 FY 2017 DEPT Reserve Engine Rear Brakes 1.00 1,500.00 1,500.00 FY 2017 DEPT Reserve Engine Rear Tires/Installed 4.00 575.00 2,300.00 FY 2017 DEPT Reserve Engine Transmission Service 1.00 400.00 400.00 FY 2017 DEPT Service 431 (F250) DOT Inspection 1.00 80.00 80.00 FY 2017 DEPT TLAER Truck DOT Inspection 1.00 80.00 80.00 FY 2017 DEPT TLAER Truck Front Brakes 1.00 500.00 500.00 FY 2017 DEPT TLAER Truck Front Tires/Installed 2.00 300.00 600.00 FY 2017 DEPT TLAER Truck PM 1.00 450.00 450.00 FY 2017 DEPT TLAER Truck Rear Brakes 1.00 500.00 500.00 FY 2017 DEPT TLAER Truck Transmission Service 1.00 200.00 200.00 FY 2017 DEPT Truck 41 (New) Aerial PM 1.00 1,650.00 1,650.00 FY 2017 DEPT Truck 41 (New) DOT Inspection 2.00 80.00 160.00 FY 2017 DEPT Truck 41 (New) Front Tires/Installed 2.00 700.00 1,400.00 FY 2017 DEPT Truck 41 (New) PM 2.00 600.00 1,200.00 FY 2017 DEPT Truck 41 (New) Rear Tires 4.00 875.00 3,500.00 15,524.97 0.00 0.00 0.000.00 0.00 0.00% APPARATUS EMERGENCY REPAIRS100-3510-522210005 2,058.17 1,887.48 0.00 2,465.003,155.00 -690.00 -21.87% GAS DETECTOR REPAIR100-3510-522210006 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Air trailer system air quality analysis 1.00 360.00 360.00 FY 2017 DEPT Air Trailer system maintenance 1.00 675.00 675.00 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 43 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) FY 2017 DEPT Calibration gas 1.00 150.00 150.00 FY 2017 DEPT Emergency repairs 1.00 1,000.00 1,000.00 FY 2017 DEPT SCOTT Carbon Monoxide monitor 2.00 140.00 280.00 5,842.24 7,084.96 8,796.60 15,281.0013,203.00 2,078.00 15.74% NOZZLES, VALVES, APPLIANCES, HOSE100-3510-522210007 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT 2.5" hose 21.00 125.00 2,625.00 FY 2017 DEPT 5" Large Diameter Hose 7.00 539.00 3,773.00 FY 2017 DEPT Estimated shipping charges 1.00 500.00 500.00 FY 2017 DEPT Hose repair and replacement 20.00 125.00 2,500.00 FY 2017 DEPT Hose testing supplies 1.00 85.00 85.00 FY 2017 DEPT Nozzle repair 2.00 400.00 800.00 FY 2017 DEPT Nozzle valve replacement 2.00 600.00 1,200.00 FY 2017 DEPT Three tier hose rack 2.00 1,899.00 3,798.00 2,603.44 3,315.79 2,579.73 2,524.003,112.00 -588.00 -18.89% ANNUAL HYDRANT MAINTENANCE100-3510-522210008 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Annual Hydrant Maintenance Blue Road Markers 5.00 257.00 1,285.00 FY 2017 DEPT Annual Hydrant Maintenance Mineral Oil 4.00 22.75 91.00 FY 2017 DEPT Annual Hydrant Maintenance Paint/Supplies 4.00 225.00 900.00 FY 2017 DEPT Annual Hydrant Maintenance Portective Case P&P 1.00 103.00 103.00 FY 2017 DEPT Annual Hydrant Maintenance Static Pressure Gauge 1.00 145.00 145.00 1,244.00 1,539.00 1,319.00 2,600.001,500.00 1,100.00 73.33% LADDER TESTING100-3510-522210009 Budget Notes Budget Code Description FY 2017 DEPT NFPA recommends annual testing of all grounds ladders. Each engine and ladder truck carries a compliment of ground ladders. 289.78 448.06 0.00 1,600.001,700.00 -100.00 -5.88% THERMAL IMAGING CAMERA100-3510-522210010 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Battery replacement 2.00 500.00 1,000.00 FY 2017 DEPT Thermal Imaging Camera shutter repair 1.00 600.00 600.00 110,672.34 17,750.24 4,518.00 7,680.0012,570.00 -4,890.00 -38.90%FACILITY REPAIR & MAINT100-3510-522220000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Fire Admin Carpet Cleaning 1.00 300.00 300.00 FY 2017 DEPT Station 41 paint fuel tank 1.00 700.00 700.00 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 44 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) FY 2017 DEPT Station 41 signage 1.00 1,500.00 1,500.00 FY 2017 DEPT Station 42 paint roof edge and gutter 1.00 500.00 500.00 FY 2017 DEPT Station 42 signage 1.00 1,500.00 1,500.00 FY 2017 DEPT Station 43 painting 1.00 1,680.00 1,680.00 FY 2017 DEPT Station 43 signage 1.00 1,500.00 1,500.00 1,048.05 362.59 0.00 30,000.0041,075.00 -11,075.00 -26.96%GROUNDS REPAIR & MAINT100-3510-522240000 Budget Notes Budget Code Description FY 2017 DEPT Station lawn maintenance (Castro Landscape Inc) 9 cuts per year, mulch in April. Landscape phase II - station 43 included planting of trees and shrubs and 4 board fence around front yard. Landscape phase II - station 41 included clearing area around back door and create a patio area for crews to grill and planting shrubs. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Fire station mulch 2.00 1,461.00 2,922.00 FY 2017 DEPT Station 41 landscape maint 9.00 524.00 4,716.00 FY 2017 DEPT Station 41 landscape project phase II 1.00 5,000.00 5,000.00 FY 2017 DEPT Station 43 landscape maint 9.00 818.00 7,362.00 FY 2017 DEPT Station 43 landscape project phase II Fencing 1.00 10,000.00 10,000.00 1,090.56 5,245.73 0.00 0.000.00 0.00 0.00%RENTAL LAND & BUILDINGS100-3510-522310000 0.00 0.00 4,015.17 3,200.003,000.00 200.00 6.67% AWARDS BANQUET100-3510-522310002 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Fire Department Awards Banquet 1.00 3,200.00 3,200.00 0.00 0.00 0.00 0.00500.00 -500.00 -100.00%RENTAL EQUIP & VEHICLES100-3510-522320000 13,622.46 15,690.43 13,540.06 16,092.0015,384.00 708.00 4.60%COMMUNICATIONS100-3510-523200000 Budget Notes Budget Code Description FY 2017 DEPT Cell phone service for fire apparatus, personnel assigned to administration and Chief Officers FY 2017 DEPT Air card service for fire apparatus, Fire Captains with projects and Chief Officers. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Air Card Service 1.00 7,560.00 7,560.00 FY 2017 DEPT Cell Phone Service 1.00 8,532.00 8,532.00 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 45 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 198.71 418.28 83.11 1,000.00600.00 400.00 66.67%POSTAGE100-3510-523201000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Postage and Correspondence 8.00 125.00 1,000.00 290.00 460.66 319.99 600.00800.00 -200.00 -25.00%PRINTING100-3510-523400000 Budget Notes Budget Code Description FY 2017 DEPT Department printing using outside services Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Department Printing 12.00 50.00 600.00 1,311.11 1,797.23 0.00 0.000.00 0.00 0.00%TRAVEL100-3510-523500000 0.00 0.00 498.00 720.00630.00 90.00 14.29% GA FIRE CHIEF'S CONFERENCE100-3510-523500001 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Hotel 3.00 180.00 540.00 FY 2017 DEPT Per diem 3.00 60.00 180.00 0.00 78.75 0.00 3,828.003,930.00 -102.00 -2.60% INTERNATIONAL ASSOC OF FIRE CHIEFS100-3510-523500002 Budget Notes Budget Code Description FY 2017 DEPT IAFC Conference FRI in Charlotte, NC 7/26/17 - 7/29/17 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Airfare for 3 people 3.00 200.00 600.00 FY 2017 DEPT Hotel for 3 people 3.00 800.00 2,400.00 FY 2017 DEPT Per Diem for 3 people 3.00 276.00 828.00 0.00 0.00 0.00 1,250.00600.00 650.00 108.33% SOUTHEASTERN FIRE CHIEFS ASSOC100-3510-523500003 Budget Notes Budget Code Description FY 2017 DEPT Send one to the Southeastern Fire Chief's conference, location TBD Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Airfare 1.00 250.00 250.00 Budget Notes Budget CodeDescription FY 2017 DEPTSend one to the Southeastern Fire Chief's conference, location TBD Budget Comparison Report 9/1/2016 9:35:29 AM Page 46 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) FY 2017 DEPT Hotel 1.00 600.00 600.00 FY 2017 DEPT Per Diem 2.00 200.00 400.00 396.50 0.00 0.00 0.000.00 0.00 0.00% STAFF & COMMAND100-3510-523500004 0.00 2,536.40 5,553.09 4,470.004,380.00 90.00 2.05% FDIC100-3510-523500005 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Airfare for 3 people 3.00 240.00 720.00 FY 2017 DEPT Hotel for 3 people 3.00 1,000.00 3,000.00 FY 2017 DEPT Per diem for 3 people 3.00 250.00 750.00 0.00 549.00 0.00 1,000.00900.00 100.00 11.11% GA EMS & EDUCATORS CONFERENCE100-3510-523500006 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Gas 2.00 50.00 100.00 FY 2017 DEPT Hotel in Savannah 1.00 600.00 600.00 FY 2017 DEPT Per Diem 5.00 60.00 300.00 0.00 0.00 0.00 0.00740.00 -740.00 -100.00% SOUTHEASTERN TRAINING CONFERENCE100-3510-523500007 1,750.74 198.28 419.03 1,170.001,170.00 0.00 0.00% ARSON SEMINAR100-3510-523500008 Budget Notes Budget Code Description FY 2017 DEPT The Department requests sending three arson investigators to this training, CEUs earned. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Arson Seminar Hotel 3.00 210.00 630.00 FY 2017 DEPT Per Diem x 3 people x 3 Dyas 3.00 180.00 540.00 941.44 148.50 0.00 0.000.00 0.00 0.00% INSPECTOR/PUB-ED SEMINAR100-3510-523500009 0.00 0.00 103.00 270.00270.00 0.00 0.00% FIRE INSPECTOR SYMPOSIUM100-3510-523500010 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Fire Inspector Recertification Per Diem 3.00 90.00 270.00 0.00 600.96 300.48 325.00325.00 0.00 0.00% NFA EXECUTIVE FIRE OFFICER PROGRAM100-3510-523500011 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT National Fire Academy Per Diem 1.00 325.00 325.00 0.00 246.00 0.00 0.000.00 0.00 0.00%DUES AND FEES100-3510-523600000 100.00 62.50 0.00 0.000.00 0.00 0.00% PROFESSIONAL LICENSE RENEWALS100-3510-523600001 Budget Notes Budget CodeDescription FY 2017 DEPTSubscriptions for: JEMS Firehouse Fire Engineering Budget Comparison Report 9/1/2016 9:35:29 AM Page 47 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 58.00 102.00 100.00 210.00200.00 10.00 5.00% SUBSCRIPTIONS100-3510-523600002 Budget Notes Budget Code Description FY 2017 DEPT Subscriptions for: JEMS Firehouse Fire Engineering Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Professional Journals 3.00 70.00 210.00 270.45 177.50 145.00 200.00500.00 -300.00 -60.00% NATIONAL REGISTRY100-3510-523600003 Budget Notes Budget Code Description FY 2017 DEPT 10 of our firefighters will be recertifying their National Registry Certification in 2017 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT National Registry Recertification 10.00 20.00 200.00 3,859.14 0.00 0.00 4,500.004,500.00 0.00 0.00% GA STATE EMS RECERTIFICATION100-3510-523600004 Budget Notes Budget Code Description FY 2017 DEPT The State of GA, Dept of Health/EMS changed the recertification time period in 2016, moving everyone to recertify in 2017 statewide. This is the reason the funds from this account were not used in 2016. This change requires all firefighters to recertify in 2017. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT GA State EMS Recertification 60.00 75.00 4,500.00 225.00 185.00 185.00 185.00185.00 0.00 0.00% INTERNATIONAL ASSOC OF EMERGENCY MGMT100-3510-523600005 Budget Notes Budget Code Description FY 2017 DEPT IAEM Membership fee/Marietta 664.65 888.39 1,448.27 2,065.002,058.00 7.00 0.34% INTERNATIONAL ASSOC OF FIRE CHIEFS100-3510-523600006 Budget Notes Budget Code Description FY 2017 DEPT Membership fee for 7 chief officers, International Association of Fire Chiefs. Budget Notes Budget CodeDescription FY 2017 DEPTMembership fee for 7 chief officers, International Association of Fire Chiefs. Budget Comparison Report 9/1/2016 9:35:29 AM Page 48 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT IAFC membership 7.00 295.00 2,065.00 1,289.63 1,275.55 1,582.57 1,600.001,000.00 600.00 60.00% NATIONAL FIRE PROTECTION AGENCY100-3510-523600007 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT NFPA Fire Code Update 1.00 125.00 125.00 FY 2017 DEPT NFPA Life Safety Code 1.00 175.00 175.00 FY 2017 DEPT NFPA Membership Fee 1.00 1,300.00 1,300.00 237.50 375.00 412.50 700.00700.00 0.00 0.00% GA ASSOC OF FIRE CHIEFS100-3510-523600008 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT GA Assoc of Fire Chiefs 7.00 100.00 700.00 0.00 700.00 0.00 375.000.00 375.00 0.00% CPSE CFO RECERTIFICATION100-3510-523600009 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Chief Fire Officer Designation Renewal 1.00 375.00 375.00 15.00 105.00 80.00 100.00100.00 0.00 0.00% GEORGIA FIRE INVESTIGATOR ASSOCIATION100-3510-523600011 Budget Notes Budget Code Description FY 2017 DEPT Membership fee for the GA Association of Fire Investigators, the department has 4 certified investigators (Marietta, Fortner, Elliott, Kennedy). Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT GA Fire Investigator Assoc 4.00 25.00 100.00 0.00 0.00 216.00 150.00150.00 0.00 0.00% ADVANCED CARDIOVASCULAR LIFE SUPPORT100-3510-523600012 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT ACLS Instructor Cards 10.00 6.00 60.00 FY 2017 DEPT Advanced Cardiac Life Support Cards 15.00 6.00 90.00 140.00 420.00 300.00 450.00225.00 225.00 100.00% PEDIATRIC ADVANCED LIFE SUPPORT100-3510-523600013 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Pediatric Advanced Life Suport 15.00 30.00 450.00 0.00 623.19 270.00 270.00225.00 45.00 20.00% PRE HOSPITAL TRAMA LIFE SUPPORT100-3510-523600014 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 49 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Prehospital Trauma Life Support Cards 18.00 15.00 270.00 0.00 375.00 79.95 225.00225.00 0.00 0.00% ADVANCED MEDICAL LIFE SUPPORT100-3510-523600015 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Advanced Medical Life Support 15.00 15.00 225.00 0.00 0.00 0.00 225.00225.00 0.00 0.00% EMERGENCY PEDIATRIC CARE100-3510-523600016 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Emergency Pediatric Care 15.00 15.00 225.00 0.00 0.00 666.67 800.000.00 800.00 0.00% ALTERNATE FUEL HWY IMPACT FEE100-3510-523600017 Budget Notes Budget Code Description FY 2017 DEPT The alternate fuel highway impact fee is $670.00 (this should cover the current vehicles in your fleet as well as the online fee for processing). We need to budget more money as new trucks come on line, vehicles that weigh between 15,500 and 26,000 lbs are assessed an annual fee of $50.00 and vehicles over 26,001 lbs are assessed an annual fee of $100.00. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Alternate Fuel Impact Fee Online Fee 1.00 100.00 100.00 FY 2017 DEPT Alternate Fuel Impact Fee/Fire Apparatus 7.00 100.00 700.00 0.00 6,988.00 0.00 0.001,842.00 -1,842.00 -100.00%EDUCATION & TRAINING100-3510-523700000 1,334.75 433.50 178.25 2,250.002,250.00 0.00 0.00% PROFESSIONAL DEVELOPMENT100-3510-523700001 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Professional Development 15.00 150.00 2,250.00 201.00 0.00 1,154.00 0.000.00 0.00 0.00% MANAGEMENT PROFESSIONAL DEVELOPMENT100-3510-523700003 0.00 0.00 225.00 300.00300.00 0.00 0.00% GA FIRE CHIEF'S CONFERENCE100-3510-523700004 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT GA Fire Chief's Conference 1.00 300.00 300.00 0.00 1,625.00 0.00 1,845.001,845.00 0.00 0.00% INTERNATIONAL ASSOC OF FIRE CHIEFS100-3510-523700005 Budget Notes Budget CodeDescription FY 2017 DEPTInternational Association of Fire Chief's - Fire Rescue International Conference - FRI 2017 Charlotte, NC 7/26/17 - 7/29/17 Send three chief officers Budget Comparison Report 9/1/2016 9:35:29 AM Page 50 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Notes Budget Code Description FY 2017 DEPT International Association of Fire Chief's - Fire Rescue International Conference - FRI 2017 Charlotte, NC 7/26/17 - 7/29/17 Send three chief officers Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT IAFC FRI Conference 3.00 615.00 1,845.00 0.00 0.00 0.00 300.00300.00 0.00 0.00% SOUTHEASTERN FIRE CHIEFS ASSOC100-3510-523700006 Budget Notes Budget Code Description FY 2017 DEPT Southeastern Fire Chief's Conference, location TBD June 2017 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Southeastern Fire Chief's Conference 1.00 300.00 300.00 1,550.00 0.00 0.00 0.000.00 0.00 0.00% STAFF & COMMAND100-3510-523700007 0.00 1,190.00 2,180.00 1,635.001,950.00 -315.00 -16.15% FDIC100-3510-523700008 Budget Notes Budget Code Description FY 2017 DEPT FDIC - Fire Training Conference 2017 Indianapolis, IN 4/24/17 - 4/29/17 Send three employees Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT FDIC Fire Training Conference 3.00 545.00 1,635.00 0.00 0.00 0.00 200.00160.00 40.00 25.00% GA EMS & EDUCATORS CONFERENCE100-3510-523700009 Budget Notes Budget CodeDescription FY 2017 DEPTGA EMS educator conference in Savannah, GA September 2017 Send one employee Budget Comparison Report 9/1/2016 9:35:29 AM Page 51 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Notes Budget Code Description FY 2017 DEPT GA EMS educator conference in Savannah, GA September 2017 Send one employee Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT GA EMS & Educators Conference 1.00 200.00 200.00 0.00 0.00 0.00 0.00225.00 -225.00 -100.00% SOUTHEASTERN TRAINING CONF100-3510-523700010 583.00 0.00 0.00 150.00150.00 0.00 0.00% ARSON SEMINAR100-3510-523700011 Budget Notes Budget Code Description FY 2017 DEPT GA arson seminar, this seminar meets the requirement for CEUs and annual recertification. Athens, GA Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT GA Arson Seminar 3.00 50.00 150.00 0.00 0.00 0.00 0.000.00 0.00 0.00% INSPECTOR/PUB-ED SEMINAR100-3510-523700012 0.00 0.00 0.00 300.000.00 300.00 0.00% FIRE INSPECTOR SYMPOSIUM100-3510-523700013 Budget Notes Budget Code Description FY 2017 DEPT GA Fire Inspector Symposium, training used to meet CEU's for recertification. GPSTC Send three Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT GA Fire Inspector Symposium 3.00 100.00 300.00 0.00 0.00 0.00 0.000.00 0.00 0.00%MAINTENANCE CONTRACTS100-3510-523850100 5,840.55 3,871.04 804.16 81,000.01805.00 80,195.01 9,962.11% RADIO SYSTEM FEES100-3510-523850101 Budget Notes Budget CodeDescription FY 2017 DEPTThe City's share of the annual operating cost for the North Fulton Radio System is $243,000. We are allocating the cost between Police and Fire based on the number of radios each department has in use. Police has 82 radios and Fire has 41. Budget Comparison Report 9/1/2016 9:35:29 AM Page 52 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Notes Budget Code Description FY 2017 DEPT The City's share of the annual operating cost for the North Fulton Radio System is $243,000. We are allocating the cost between Police and Fire based on the number of radios each department has in use. Police has 82 radios and Fire has 41. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT North Fulton Radio Authority operating fees 41.00 1,975.61 81,000.01 1,600.00 1,677.50 1,205.00 1,698.001,710.00 -12.00 -0.70% PEST CONTROL - FIRE STATIONS100-3510-523850102 Budget Notes Budget Code Description FY 2017 DEPT Fire station pest control changed to a quarterly service on a trial basis, we may go back to a monthly service if warranted. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Pest control for fire station and fire admin 3.00 566.00 1,698.00 2,212.62 1,838.52 1,952.61 3,000.003,000.00 0.00 0.00% FIRE EXTINGUISHER INSPECTIONS100-3510-523850103 Budget Notes Budget Code Description FY 2017 DEPT This account will cover annual maintenance of fire extinguishers citywide, including the sprinkler system at Bell Memorial Park and Fire Station 43 and the hood system at Fire Station 43. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Fire extinguisher/sprinkler/hood system service 1.00 3,000.00 3,000.00 12,000.00 12,000.00 12,000.00 12,000.0012,000.00 0.00 0.00% CODE RED MAINTENANCE100-3510-523850104 3,939.12 3,939.12 10,122.80 7,901.007,782.00 119.00 1.53% LIFEPAK MAINTENANCE100-3510-523850105 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT LifePak 12 maintenance 1.00 1,311.00 1,311.00 FY 2017 DEPT LifePak 15 maintenance 3.00 1,680.00 5,040.00 FY 2017 DEPT Lucas device maintenance 1.00 1,550.00 1,550.00 0.00 0.00 0.00 815.000.00 815.00 0.00% FUEL MASTER100-3510-523850106 Budget Notes Budget CodeDescription FY 2017 DEPTWarranty for the first 12 months, the maintenance contract will begin January 2017. Limited Maintenance Plan includes: Unlimited phone support and diagnotics Free software/firmware updates 10% discount on hardware parts FMU-2500 plus Josh Andrews - 1-800-888-9136 x 1303 Budget Comparison Report 9/1/2016 9:35:29 AM Page 53 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Notes Budget Code Description FY 2017 DEPT Warranty for the first 12 months, the maintenance contract will begin January 2017. Limited Maintenance Plan includes: Unlimited phone support and diagnotics Free software/firmware updates 10% discount on hardware parts FMU-2500 plus Josh Andrews - 1-800-888-9136 x 1303 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Fuel Master annual maintenance 1.00 815.00 815.00 13,971.70 16,137.00 11,621.37 15,000.0018,000.00 -3,000.00 -16.67%GENERAL SUPPLIES100-3510-531100000 Budget Notes Budget Code Description FY 2017 DEPT Station supplies include but not limited to; soap, TP, paper towels, copy paper, pens, printer ink, batteries, etc. This amount was decreased from last fiscal year due to better oversite and control. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Station and Fire Admin Supplies 12.00 1,250.00 15,000.00 589.68 745.52 1,015.56 2,508.003,000.00 -492.00 -16.40% OXYGEN REFILLS100-3510-531100001 Budget Notes Budget Code Description FY 2017 DEPT Oxygen used on EMS calls are refilled as needed each month. We expect an increase in usage with the new adult living facilities opening, we decreased the amount by $500 from last year. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Oxygen Refills 57.00 44.00 2,508.00 11,954.53 22,482.16 12,601.70 18,000.0023,424.00 -5,424.00 -23.16% MEDICAL SUPPLIES100-3510-531100002 Budget Notes Budget Code Description FY 2017 DEPT Medical supplies for fire apparatus. We were able to reduce our medical supply budget, our EMS system has stablized, RMA's response times have improved reducing the amount of medical supplies needed on scene. We do anticipate an increase in EMS responses once the two adult living facilities open. Budget Notes Budget CodeDescription FY 2017 DEPTMedical supplies for fire apparatus. We were able to reduce our medical supply budget, our EMS system has stablized, RMA's response times have improved reducing the amount of medical supplies needed on scene. We do anticipate an increase in EMS responses once the two adult living facilities open. Budget Comparison Report 9/1/2016 9:35:29 AM Page 54 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Medical Supplies 12.00 1,500.00 18,000.00 163.91 116.80 0.00 0.000.00 0.00 0.00% PREVENTION100-3510-531100500 1,921.02 3,644.04 1,384.11 2,500.003,500.00 -1,000.00 -28.57% PREVENTION & EDUCATION MATERIAL100-3510-531100502 Budget Notes Budget Code Description FY 2017 DEPT Fire Prevention pub-ed supplies include: plastic helmets coloring books crayons pencils etc Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Fire Prevention Public Education Supplies 2.00 1,250.00 2,500.00 2,139.17 2,397.80 2,103.00 5,461.003,631.00 1,830.00 50.40% HEART READY CITY PROGRAM100-3510-531100503 Budget Notes Budget Code Description FY 2017 DEPT These supplies are used when teaching CPR through our Heart Ready City program to the community, high schools, city employees, police and fire personnel. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Heart Ready City BLS Cards 60.00 6.00 360.00 FY 2017 DEPT HRC AED Batteries 2.00 280.00 560.00 FY 2017 DEPT HRC AED Batteries 155.00 5.00 775.00 FY 2017 DEPT HRC AED Pads 50.00 5.00 250.00 FY 2017 DEPT HRC AED Pads (FR2 Adult)44.00 5.00 220.00 FY 2017 DEPT HRC AED Pads (FR2 Pediatric)110.00 5.00 550.00 FY 2017 DEPT HRC Baby Anne Airway/Lungs 48.00 0.75 36.00 FY 2017 DEPT HRC Filter/Lung Bags 100.00 0.75 75.00 FY 2017 DEPT HRC Heart Saver/AED Cards 350.00 5.00 1,750.00 FY 2017 DEPT HRC Heart Saver/AED/FA 50.00 5.00 250.00 FY 2017 DEPT HRC Manikin Wipes 1.00 30.00 30.00 FY 2017 DEPT HRC Replacement AED Electrodes 1.00 50.00 50.00 FY 2017 DEPT HRC Shipping 1.00 100.00 100.00 FY 2017 DEPT HRC Supplies Replacement Lung Valves 50.00 1.60 80.00 Budget Notes Budget CodeDescription FY 2017 DEPTThese supplies are used when teaching CPR through our Heart Ready City program to the community, high schools, city employees, police and fire personnel. Budget Comparison Report 9/1/2016 9:35:29 AM Page 55 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) FY 2017 DEPT HRC Training Barrier Shields 1.00 375.00 375.00 1,781.74 1,752.06 2,404.61 6,220.003,900.00 2,320.00 59.49%WATER / SEWAGE100-3510-531210000 Budget Notes Budget Code Description FY 2017 DEPT Water for the three fire stations has averaged $310 per month, we should see a slight increase with the new sod being installed at stations 41 and 43. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Sprinkler systems at Station 41 and 43 2.00 1,250.00 2,500.00 FY 2017 DEPT Water/Fire Station 12.00 310.00 3,720.00 14,901.08 11,989.98 10,967.41 14,496.0014,500.00 -4.00 -0.03%NATURAL GAS100-3510-531220000 Budget Notes Budget Code Description FY 2017 DEPT Gas service for fire stations 41, 42, 43 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Gas for Fire Stations 12.00 1,208.00 14,496.00 24,435.73 24,422.09 16,759.46 18,000.0021,000.00 -3,000.00 -14.29%ELECTRICITY100-3510-531230000 Budget Notes Budget Code Description FY 2017 DEPT Electrical service for fire stations 41, 42, 43 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Electrical Service for Fire Stations 12.00 1,500.00 18,000.00 47,148.31 29,848.16 21,250.88 42,000.0050,000.00 -8,000.00 -16.00%GASOLINE/DIESEL100-3510-531270000 Budget Notes Budget Code Description FY 2017 DEPT Fuel costs are at an all time low with an average for FY16 at $2003 per month. This budget anticipates and increase in fuel costs in FY17. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Gas and Diesel for Fire Apparatus and Fleet Veh.12.00 3,500.00 42,000.00 615.70 633.08 335.90 800.001,000.00 -200.00 -20.00%FOOD/MEALS100-3510-531300000 Budget Notes Budget CodeDescription FY 2017 DEPTFood when hosting outside meetings, personnel held over on larger incidents. Budget Comparison Report 9/1/2016 9:35:29 AM Page 56 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Notes Budget Code Description FY 2017 DEPT Food when hosting outside meetings, personnel held over on larger incidents. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Food/Meals 8.00 100.00 800.00 3,568.31 1,946.98 1,289.43 9,000.001,050.00 7,950.00 757.14%BOOKS & PERIODICALS/TRAINING MATERIALS100-3510-531400000 Budget Notes Budget Code Description FY 2017 DEPT Specific manuals will be identified once the promotional tests and material has been finalized. Our current fire test bank is no longer supported, purchased in 2008. This new test bank meets current standards and used for promtional testing and written exams. Generate and Score Tests Quickly: Create random tests in 15 minutes using various methods: By NFPA Standards, Across entire bank, By reference, By chapter in the reference. Tests scored electronically or manually. Printed reports on test results, test reliability, test item analysis, and individual feedback Use High Quality and Current Test Items: Job content validated by technical review committees of fire service personnel, References NFPA standards and other current training materials, Test items meet national format criteria, Test items include graphics, charts, and artwork to enhance job relevance and reduce test bias, Test banks reviewed every 30 months or as NFPA Standards change. Handle Legal Issues More Easily: Competent, qualified staff support available should test items be challenged, Expert witness support at moderate expense, Assistance in meeting EEOC and other national testing guidelines, Experience in defending tests in Civil Service. Test Banks® meet the accreditation requirements of the International Fire Service Accreditation Congress and the National Board on Fire Service Professional Qualifications. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Fire Test Bank 1.00 7,500.00 7,500.00 FY 2017 DEPT Promotional Assessment Manuals 10.00 100.00 1,000.00 FY 2017 DEPT Updated Firefighting Reference Manuals 5.00 100.00 500.00 3,353.97 3,537.21 3,363.52 4,140.004,000.00 140.00 3.50%CABLE100-3510-531540000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Cable and Internet for the Stations 12.00 345.00 4,140.00 0.00 0.00 0.00 0.000.00 0.00 0.00%UNIFORMS100-3510-531700000 27,321.70 27,151.30 24,896.23 34,560.0038,395.00 -3,835.00 -9.99% FIRE STANDARD UNIFORMS100-3510-531700001 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Badge Reconditioning 10.00 40.00 400.00 FY 2017 DEPT Ball Caps 100.00 14.00 1,400.00 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 57 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) FY 2017 DEPT Collar Insignia 10.00 2.00 20.00 FY 2017 DEPT Fire Admin Uniforms 10.00 180.00 1,800.00 FY 2017 DEPT Gear Bags 10.00 55.00 550.00 FY 2017 DEPT Jackets 10.00 80.00 800.00 FY 2017 DEPT Name Tags 10.00 11.00 110.00 FY 2017 DEPT Nomex Uniforms 106.00 180.00 19,080.00 FY 2017 DEPT Patches 100.00 2.50 250.00 FY 2017 DEPT Polo Shirts 65.00 40.00 2,600.00 FY 2017 DEPT Rain Coats 6.00 150.00 900.00 FY 2017 DEPT Tee Shirts 200.00 16.00 3,200.00 FY 2017 DEPT Uniform Boots 30.00 115.00 3,450.00 69,849.87 34,257.61 10,264.28 72,020.0034,535.00 37,485.00 108.54% TURN OUT GEAR100-3510-531700002 Budget Notes Budget Code Description FY 2017 DEPT NFPA 1851 recommends that all front line gear be retired from structural firefighting after a period of 10 years. All of the current gear that was initally purchased at deployment will have reached its life expectancy in 2017 and will need to be replaced so that each member has a backup set of gear should one set become soiled and need to be cleaned. With the need to replace a larger amount of gear in 2017 we will see an increse of 36,475 from 2016. In 2016 we were unable to reach our goal of replacing a larger amount of the gear due to vacancies having to be filled and the forecasted funds to replace the 2007 gear were exhausted causing a larger purchase for 2017. The goal this year is to replace turn-out gear that was purchased in 2007. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Emergency Escape Devices 6.00 255.00 1,530.00 FY 2017 DEPT Extrication Gloves 6.00 60.00 360.00 FY 2017 DEPT Fire Boots 8.00 335.00 2,680.00 FY 2017 DEPT Fire Gloves 15.00 70.00 1,050.00 FY 2017 DEPT Fire Helmets 15.00 260.00 3,900.00 FY 2017 DEPT Fire Hoods 15.00 25.00 375.00 FY 2017 DEPT Helmet Shields 15.00 100.00 1,500.00 FY 2017 DEPT Radio Keepers 10.00 25.00 250.00 FY 2017 DEPT Turn-out gear 25.00 2,375.00 59,375.00 FY 2017 DEPT Turn-out Gear Repair/Decontamination 10.00 100.00 1,000.00 0.00 0.00 5,242.60 9,750.0011,320.00 -1,570.00 -13.87% CLASS A UNIFORMS100-3510-531700003 Budget Notes Budget Code Description FY 2017 DEPT The FAOs and Firefighters are the last to receive Class A uniforms. We have cut the cost in half by elliminating the jacket and hardware and going to a long sleeve shirt, tie, dress pants, dress shoes, hat and belt. Budget Notes Budget CodeDescription FY 2017 DEPTThe FAOs and Firefighters are the last to receive Class A uniforms. We have cut the cost in half by elliminating the jacket and hardware and going to a long sleeve shirt, tie, dress pants, dress shoes, hat and belt. Budget Comparison Report 9/1/2016 9:35:29 AM Page 58 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Class A Uniforms for FAOs and Firefighters 39.00 250.00 9,750.00 200.79 823.85 49.45 700.001,000.00 -300.00 -30.00%MACHINERY & EQUIPMENT / MACHINERY100-3510-542100000 Budget Notes Budget Code Description FY 2017 DEPT The department continues to cut the lawn at fire station 42. We use weedeaters duing hydrant maintenance season and blowers around the stations. Department bike maintenance. The bikes are covered under warranty for one year for manufacturer defects, this will cover tires, tubes, etc. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Fire Dept Bikes 2.00 100.00 200.00 FY 2017 DEPT Maintenance of lawn equipment 5.00 100.00 500.00 0.00 0.00 0.00 0.000.00 0.00 0.00%FURNITURE & FIXTURES100-3510-542300000 27,530.77 10,148.88 7,352.46 4,375.007,795.00 -3,420.00 -43.87% PREVENTION100-3510-542300500 Budget Notes Budget Code Description FY 2017 DEPT Replace station furniture that is worn out and broken. Captain Fortner has grown out of his desk (24" x 60"). With his added responsibilities, he requires a larger work station. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Fire Admin Desk 1.00 1,600.00 1,600.00 FY 2017 DEPT Fire Admin Desk Chair 1.00 800.00 800.00 FY 2017 DEPT Station 41 Replace mini blinds in day room 1.00 575.00 575.00 FY 2017 DEPT Station 41 replace old bar stools 3.00 100.00 300.00 FY 2017 DEPT Station 42 L shaped desk 1.00 600.00 600.00 FY 2017 DEPT Station 42 Lockable file cabinet 1.00 300.00 300.00 FY 2017 DEPT Station 43 new office chairs 2.00 100.00 200.00 0.00 0.00 0.00 0.000.00 0.00 0.00%COMPUTERS100-3510-542400000 29,246.25 30,553.19 5,952.44 0.007,598.00 -7,598.00 -100.00%OTHER EQUIPMENT100-3510-542500000 12,278.26 3,158.58 15,133.83 18,460.0012,350.00 6,110.00 49.47% SMALL EQUIPMENT100-3510-542500001 Budget Notes Budget CodeDescription FY 2017 DEPTCurrently Milton Fire Rescue (MFR) relies on firefighters and their backs to roll all hose after training and fire suppression activities. With MFR staffing already at the NFPA minimum of 14 per fire scene, which includes automatic aid with surrounding cities, loading hose after suppression activities are complete takes a toll on the body and creates stress on firefighter’s backs. Milton is looking to prevent injury and allow for our firefighter’s to be ready to go on the next call and more importantly go home at the end of the shift. MFR already has a wellness program and physical fitness standard to help prevent injury and a hose roller would further keep firefighter back injuries minimal. This piece of equipment will also be used when 5" hose is used at the burn building. Budget Comparison Report 9/1/2016 9:35:29 AM Page 59 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Notes Budget Code Description FY 2017 DEPT Currently Milton Fire Rescue (MFR) relies on firefighters and their backs to roll all hose after training and fire suppression activities. With MFR staffing already at the NFPA minimum of 14 per fire scene, which includes automatic aid with surrounding cities, loading hose after suppression activities are complete takes a toll on the body and creates stress on firefighter’s backs. Milton is looking to prevent injury and allow for our firefighter’s to be ready to go on the next call and more importantly go home at the end of the shift. MFR already has a wellness program and physical fitness standard to help prevent injury and a hose roller would further keep firefighter back injuries minimal. This piece of equipment will also be used when 5" hose is used at the burn building. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Chain saw oil 10.00 10.00 100.00 FY 2017 DEPT E-Draulic Tool - battery operated, low maintenance 1.00 10,000.00 10,000.00 FY 2017 DEPT Firefighting Foam 10.00 110.00 1,100.00 FY 2017 DEPT Large Diameter Hose Roller 1.00 6,110.00 6,110.00 FY 2017 DEPT Replacement chains for chain saws 10.00 30.00 300.00 FY 2017 DEPT Replacement Flashlights 5.00 90.00 450.00 FY 2017 DEPT Replacement hand tools (axe, pike pole)4.00 100.00 400.00 0.00 1,524.31 0.00 0.005,125.00 -5,125.00 -100.00% EMS TRAINING AIDS100-3510-542500002 310.00 4,485.88 658.85 3,768.005,321.00 -1,553.00 -29.19% RADIO CHARGERS & SPARE BATTERIES100-3510-542500003 Budget Notes Budget Code Description FY 2017 DEPT Each year we have several damaged radios and radios that require service, this budget anticipates 5 events averaging $300. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Lithium ion battery 4.00 87.00 348.00 FY 2017 DEPT Radio remote speaker microphone 4.00 385.00 1,540.00 FY 2017 DEPT Radio repairs 5.00 300.00 1,500.00 FY 2017 DEPT Short "stubby" antenna 4.00 95.00 380.00 441.94 0.00 -199.99 1,200.00400.00 800.00 200.00% CELL PHONES100-3510-542502000 Budget Notes Budget Code Description FY 2017 DEPT The cell phone budget for department phones covers repairs and replacements. In FY16, the department spent $800 in the first 8 months of the budget. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Cell phone repair and replacement 12.00 100.00 1,200.00 Budget Notes Budget CodeDescription FY 2017 DEPTThe base radio stations need to be replaced this year so they are compatable with the new digital radio system, this also requires new antennas on the stations. This equipment is the orginal equipment passed on from Fulton County and has exceeded it's life expectancy. The portable radios will be spare radios in the event a radio is damaged and/or out for repair (Operations) Three new fire admin radios for staff who are still using the XTS5000 portable radios that have reach end of life. Budget Comparison Report 9/1/2016 9:35:29 AM Page 60 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 6,599.18 5,616.05 107,849.00 40,912.00109,395.00 -68,483.00 -62.60% MOTOROLA RADIOS100-3510-542504500 Budget Notes Budget Code Description FY 2017 DEPT The base radio stations need to be replaced this year so they are compatable with the new digital radio system, this also requires new antennas on the stations. This equipment is the orginal equipment passed on from Fulton County and has exceeded it's life expectancy. The portable radios will be spare radios in the event a radio is damaged and/or out for repair (Operations) Three new fire admin radios for staff who are still using the XTS5000 portable radios that have reach end of life. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT APX6000 Portable Radio for Fire Admin 4.00 4,603.00 18,412.00 FY 2017 DEPT APX6500 Digital Base Stations 3.00 6,000.00 18,000.00 FY 2017 DEPT New station antennas/cable/installation 3.00 1,500.00 4,500.00 0.00 0.00 0.00 305,038.000.00 305,038.00 0.00%STATION 43 CAPITAL LEASE PRINCIPAL100-3510-581200000 0.00 0.00 0.00 56,943.000.00 56,943.00 0.00%STATION 43 CAPITAL LEASE INTEREST100-3510-582200000 Total Department: 3510 - Fire Administration:9.04%6,298,720.015,776,316.00 522,404.014,763,928.115,197,575.484,874,777.43 Department: 4101 - Public Works Administration 481,942.62 587,435.27 570,124.91 735,119.00693,783.00 41,336.00 5.96%SALARIES & WAGES100-4101-511100000 Budget Notes Budget Code Description FY 2017 DEPT Vacation buybacl - $7,266 0.00 259.56 743.85 800.000.00 800.00 0.00% OVERTIME100-4101-511300000 0.00 4,136.25 6,193.24 7,800.008,043.00 -243.00 -3.02% ON-CALL PAY100-4101-511300001 0.00 0.00 0.00 0.000.00 0.00 0.00%EMPLOYEE BENEFITS100-4101-512000000 58,652.68 88,872.87 103,587.21 0.00109,130.00 -109,130.00 -100.00% GROUP INSURANCE100-4101-512100000 0.00 0.00 0.00 101,740.000.00 101,740.00 0.00% MEDICAL INSURANCE100-4101-512100001 0.00 0.00 0.00 8,110.000.00 8,110.00 0.00% DENTAL INSURANCE100-4101-512100002 0.00 0.00 0.00 1,900.000.00 1,900.00 0.00% VISION INSURANCE100-4101-512100003 0.00 0.00 0.00 3,582.000.00 3,582.00 0.00% LIFE INSURANCE100-4101-512100004 0.00 0.00 0.00 99.000.00 99.00 0.00% AD&D INSURANCE100-4101-512100005 0.00 0.00 0.00 660.000.00 660.00 0.00% SHORT TERM DISABILITY100-4101-512100006 0.00 0.00 0.00 2,731.000.00 2,731.00 0.00% LONG TERM DISABILITY100-4101-512100007 18,287.16 23,150.28 23,384.19 32,419.0028,265.00 4,154.00 14.70% 401A (SS MATCH)100-4101-512200000 6,786.80 8,166.48 7,940.05 10,560.009,990.00 570.00 5.71% FICA MEDICARE100-4101-512300000 0.00 0.00 0.00 0.000.00 0.00 0.00% RETIREMENT CONTRIBUTIONS100-4101-512400000 4,096.35 6,678.34 9,707.33 30,262.0015,911.00 14,351.00 90.20% 401A ER MATCH OF 457B CONTRIBUTIONS100-4101-512401000 40,050.58 62,661.75 57,252.97 44,110.0050,506.00 -6,396.00 -12.66% PENSION (GMEBS)100-4101-512402000 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 61 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 420.10 547.17 602.43 700.00700.00 0.00 0.00% UNEMPLOYMENT INSURANCE100-4101-512600000 23,013.80 10,341.75 13,306.85 36,809.0014,725.00 22,084.00 149.98% WORKER'S COMPENSATION100-4101-512700000 2,400.00 2,400.00 2,625.00 9,690.002,400.00 7,290.00 303.75% FSA/HSA/HRA CONTRIBUTIONS100-4101-512902000 51,826.49 3,045.00 16,185.00 0.000.00 0.00 0.00%PROFESSIONAL FEES100-4101-521200000 1,970.00 8,986.39 3,910.82 7,500.007,500.00 0.00 0.00% ENGINEERING & SURVEYING SERVICES100-4101-521200002 Budget Notes Budget Code Description FY 2017 DEPT Used for engineering and survey services that may be needed throughout the year for right of way surveys, boundary surveys or small engineering related projects. 0.00 0.00 0.00 0.0020,000.00 -20,000.00 -100.00% OVERHEAD TRIMMING & GRAVEL RD100-4101-521210002 0.00 0.00 0.00 3,150.004,650.00 -1,500.00 -32.26%EQUIPMENT REPAIR & MAINTENANCE100-4101-522210000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT General Spreader Maintenance 1.00 1,650.00 1,650.00 FY 2017 DEPT Plow Blades 10.00 150.00 1,500.00 2,957.81 4,583.47 9,830.79 5,360.007,848.00 -2,488.00 -31.70%VEHICLE REPAIR & MAINTENANCE100-4101-522230000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Brakes 2.00 150.00 300.00 FY 2017 DEPT General parts and supplies 1.00 1,800.00 1,800.00 FY 2017 DEPT Oil Change for Dump Truck and Dodge 4.00 250.00 1,000.00 FY 2017 DEPT Oil Change for Vehicles PW1-PW6 22.00 30.00 660.00 FY 2017 DEPT Tires 8.00 200.00 1,600.00 687.50 0.00 0.00 0.000.00 0.00 0.00%RENTAL EQUIPMENT & VEHICLES100-4101-522320000 3,097.08 3,673.60 3,756.52 6,240.005,460.00 780.00 14.29%COMMUNICATIONS100-4101-523200000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Cell Phones 8.00 780.00 6,240.00 55.48 63.09 0.00 50.0050.00 0.00 0.00%POSTAGE100-4101-523201000 324.00 0.00 0.00 0.000.00 0.00 0.00%ADVERTISING100-4101-523300000 0.00 9,164.00 2,612.00 7,500.007,500.00 0.00 0.00%OTHER PURCHASED SERVICES100-4101-523310000 Budget Notes Budget Code Description FY 2017 DEPT Allowance for guardrail repair 0.00 163.75 452.00 200.00100.00 100.00 100.00%PRINTING100-4101-523400000 1,750.08 1,413.95 236.27 250.00250.00 0.00 0.00%TRAVEL100-4101-523500000 Budget Notes Budget CodeDescription FY 2017 DEPTParking for GDOT and ARC events Budget Comparison Report 9/1/2016 9:35:29 AM Page 62 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Notes Budget Code Description FY 2017 DEPT Parking for GDOT and ARC events 0.00 599.84 52.47 1,710.00975.00 735.00 75.38% APWA CLASS100-4101-523500001 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT APWA Lodging 8.00 150.00 1,200.00 FY 2017 DEPT APWA Meals 10.00 45.00 450.00 FY 2017 DEPT APWA Parking Athens 4.00 15.00 60.00 0.00 0.00 184.30 585.00585.00 0.00 0.00% ITE SEMINAR100-4101-523500002 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT ITE Lodging 3.00 150.00 450.00 FY 2017 DEPT ITE Meals 3.00 45.00 135.00 0.00 1,529.68 2,139.43 2,950.003,850.00 -900.00 -23.38% GIS CONFERENCE100-4101-523500003 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT GIS Conference Airfare 2.00 500.00 1,000.00 FY 2017 DEPT GIS Conference Lodging 10.00 150.00 1,500.00 FY 2017 DEPT GIS Conference Meal 10.00 45.00 450.00 0.00 144.00 0.00 0.000.00 0.00 0.00% ASHE TECHNICAL SEMINAR100-4101-523500004 0.00 0.00 0.00 1,780.000.00 1,780.00 0.00% IMSA100-4101-523500005 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT IMSA Recertification Fuel 1.00 100.00 100.00 FY 2017 DEPT IMSA Recertification Lodging 2.00 600.00 1,200.00 FY 2017 DEPT IMSA Recertification Meals 2.00 240.00 480.00 0.00 0.00 0.00 1,216.000.00 1,216.00 0.00% NPPC100-4101-523500006 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT National Pavement Preservation Conference 4.00 222.75 891.00 FY 2017 DEPT NPPC Meals 5.00 45.00 225.00 FY 2017 DEPT NPPC Parking 5.00 20.00 100.00 127.50 36.50 0.00 224.000.00 224.00 0.00%DUES AND FEES100-4101-523600000 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 63 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT URISA Membership 2.00 40.00 80.00 FY 2017 DEPT URISA Monthly Meetings 12.00 12.00 144.00 0.00 100.00 0.00 150.000.00 150.00 0.00% PE LICENSE100-4101-523600001 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT PE Renewal Fees 3.00 50.00 150.00 300.76 395.24 179.00 762.00348.00 414.00 118.97% APWA100-4101-523600002 Budget Notes Budget Code Description FY 2017 DEPT Adding Sara Leaders to begin her PW Management Certification program Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT APWA Membership Dues 3.00 174.00 522.00 FY 2017 DEPT Monthly Meetings 12.00 20.00 240.00 172.50 227.50 170.00 240.00240.00 0.00 0.00% IMSA100-4101-523600003 Budget Notes Budget Code Description FY 2017 DEPT Roddy Motes, Matt Fallstrom and Wayne Phillips Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Dues 3.00 80.00 240.00 150.00 50.00 0.00 50.0050.00 0.00 0.00% ASHE100-4101-523600004 0.00 0.00 0.00 465.00225.00 240.00 106.67% ITE100-4101-523600005 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Dues 1.00 225.00 225.00 FY 2017 DEPT Monthly Meeting 12.00 20.00 240.00 0.00 50.00 12.50 100.00100.00 0.00 0.00% CFM100-4101-523600006 Budget Notes Budget Code Description FY 2017 DEPT Jimmy Sanders 0.00 0.00 510.00 700.00700.00 0.00 0.00% IECA100-4101-523600007 Budget Notes Budget CodeDescription FY 2017 DEPTJimmy Sanders and Mark Aral Budget Comparison Report 9/1/2016 9:35:29 AM Page 64 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Notes Budget Code Description FY 2017 DEPT Jimmy Sanders and Mark Aral Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Dues 2.00 350.00 700.00 0.00 0.00 0.00 100.00100.00 0.00 0.00% SFPMA100-4101-523600008 Budget Notes Budget Code Description FY 2017 DEPT Jimmy Sanders 0.00 0.00 0.00 130.00130.00 0.00 0.00% ISA100-4101-523600009 Budget Notes Budget Code Description FY 2017 DEPT Mark Law - Internatinoal Society of Arborist 0.00 0.00 0.00 150.00150.00 0.00 0.00% GAA100-4101-523600010 Budget Notes Budget Code Description FY 2017 DEPT Mark Law - Georgia Arborist Association 0.00 0.00 0.00 175.00175.00 0.00 0.00% GUFC100-4101-523600011 Budget Notes Budget Code Description FY 2017 DEPT Mark Law - Georgia Urban Forestry Council 0.00 0.00 125.00 500.00500.00 0.00 0.00% CPESC100-4101-523600012 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Dues 2.00 250.00 500.00 0.00 0.00 0.00 125.00125.00 0.00 0.00% CPSWQ100-4101-523600013 Budget Notes Budget Code Description FY 2017 DEPT Jimmy Sanders 0.00 0.00 102.08 0.000.00 0.00 0.00% ALTERNATE FUEL HWY IMPACT FEE100-4101-523600014 199.00 0.00 35.00 450.000.00 450.00 0.00%EDUCATION & TRAINING100-4101-523700000 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 65 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT National Pavement Preservation Conference 1.00 450.00 450.00 0.00 825.00 435.00 800.00790.00 10.00 1.27% APWA100-4101-523700002 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT APWA Conference Registration 2.00 400.00 800.00 0.00 0.00 0.00 140.000.00 140.00 0.00% LEVEL II SIGNING & MARKING100-4101-523700003 Budget Notes Budget Code Description FY 2017 DEPT IMSA recertification class in Pigeon Forge 390.00 49.00 99.00 500.001,000.00 -500.00 -50.00% CONTINUING EDUCATION100-4101-523700005 0.00 0.00 110.00 50.0050.00 0.00 0.00% ASHE TECH SEMINAR100-4101-523700006 155.00 0.00 0.00 130.000.00 130.00 0.00% ITE TECH SEMINAR100-4101-523700007 Budget Notes Budget Code Description FY 2017 DEPT Annual seminar 130.00 166.00 250.00 260.00260.00 0.00 0.00% GA TRANSPORTATION SUMMIT100-4101-523700008 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Ga Transportation Summit 2.00 130.00 260.00 0.00 0.00 0.00 500.000.00 500.00 0.00% APWA IN-HOUSE TRNG100-4101-523700010 0.00 0.00 0.00 0.000.00 0.00 0.00% INTRO TO GIS TRAINING100-4101-523700012 0.00 0.00 180.00 0.00320.00 -320.00 -100.00% GSWCC100-4101-523700013 0.00 0.00 0.00 250.00250.00 0.00 0.00% CPESC100-4101-523700014 0.00 0.00 0.00 0.00250.00 -250.00 -100.00% CESSWI100-4101-523700015 0.00 0.00 0.00 70.00360.00 -290.00 -80.56% ARBORIST100-4101-523700016 0.00 0.00 0.00 0.000.00 0.00 0.00%MAINTENANCE CONTRACTS100-4101-523850100 552.70 326.75 60.88 0.0061.00 -61.00 -100.00% RADIO SYSTEM FEES100-4101-523850101 260.86 119.01 862.66 1,500.00200.00 1,300.00 650.00%GENERAL SUPPLIES100-4101-531100000 0.00 0.00 0.00 0.002,000.00 -2,000.00 -100.00% ARBOR DAY100-4101-531100002 379,297.49 392,741.09 326,742.31 409,800.00396,600.00 13,200.00 3.33%ELECTRICITY100-4101-531230000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Cobb EMC 12.00 850.00 10,200.00 FY 2017 DEPT Georgia Power 12.00 5,800.00 69,600.00 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 66 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) FY 2017 DEPT Sawnee 12.00 27,500.00 330,000.00 14,313.40 2,466.95 3,867.68 13,039.2519,481.00 -6,441.75 -33.07%GASOLINE/DIESEL100-4101-531270000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Dodge 125.00 1.75 218.75 FY 2017 DEPT Dump Truck 125.00 1.75 218.75 FY 2017 DEPT PW-1 533.00 1.75 932.75 FY 2017 DEPT PW-2 1,667.00 1.75 2,917.25 FY 2017 DEPT PW-3 1,667.00 1.75 2,917.25 FY 2017 DEPT PW-4 1,667.00 1.75 2,917.25 FY 2017 DEPT PW-5 667.00 1.75 1,167.25 FY 2017 DEPT PW-6 1,000.00 1.75 1,750.00 314.27 358.82 41.31 400.0042.00 358.00 852.38%FOOD/MEALS100-4101-531300000 1,198.06 1,430.17 1,929.30 3,275.003,275.00 0.00 0.00%UNIFORMS100-4101-531700000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Boots 6.00 150.00 900.00 FY 2017 DEPT Pants 30.00 50.00 1,500.00 FY 2017 DEPT Shirts 35.00 25.00 875.00 0.00 0.00 0.00 0.000.00 0.00 0.00%INFRASTRUCTURE100-4101-541400000 475,336.00 470,501.21 408,304.51 554,931.00533,913.00 21,018.00 3.94% OPTECH RWM100-4101-541400001 Budget Notes Budget Code Description FY 2017 DEPT We have a shared maintenance agreement with the Fulton County Board of Education on the Highway 9 property. This is an allowance to maintain the stormwater management facility and allow for other maintenance cost that may come up on the site. FY 2017 DEPT This was the two additional right of way mowing that were added to allow monthly cutting from April-October Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Additional right of way mowing 1.00 30,518.00 30,518.00 FY 2017 DEPT Annual Agreement with Fulton County 1.00 5,000.00 5,000.00 FY 2017 DEPT Annual Agreement with Optech RWM 1.00 519,413.00 519,413.00 7,240.26 48,788.50 23,267.50 28,195.0012,285.00 15,910.00 129.51% SIGNAL ALLOWANCE100-4101-541400002 Budget Notes Budget Code Description FY 2017 DEPT Allows for a signal specialist to assist staff in optimizing signal performance Budget Notes Budget CodeDescription FY 2017 DEPTUnits are based on an estimate of the number of hours necessary for Priority 1 and 2 repairs. Budget Comparison Report 9/1/2016 9:35:29 AM Page 67 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) FY 2017 DEPT Units are based on an estimate of the number of hours necessary for Priority 1 and 2 repairs. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Preventative Signal Maintenance 16.00 275.00 4,400.00 FY 2017 DEPT Priority 1 Repairs 42.00 310.00 13,020.00 FY 2017 DEPT Priority 2 Repairs 21.00 275.00 5,775.00 FY 2017 DEPT Traffic Signal Consultant 1.00 5,000.00 5,000.00 58,590.78 9,305.29 0.00 10,125.0010,000.00 125.00 1.25% EMERGENCY SERVICES ALLOWANCE100-4101-541400003 Budget Notes Budget Code Description FY 2017 DEPT Allowance for additional crews during emergency operations. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Emergency Crew 2-man 135.00 75.00 10,125.00 20,212.11 16,412.62 19,177.26 37,500.0033,725.00 3,775.00 11.19% MATERIALS ALLOWANCE100-4101-541400004 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Asphalt 1.00 5,000.00 5,000.00 FY 2017 DEPT Concrete 1.00 13,000.00 13,000.00 FY 2017 DEPT Rip Rap 1.00 12,000.00 12,000.00 FY 2017 DEPT Salt and Sand 1.00 7,500.00 7,500.00 8,355.00 9,305.00 10,875.00 10,000.009,775.00 225.00 2.30% TREE REMOVAL100-4101-541400005 Budget Notes Budget Code Description FY 2017 DEPT Allowance for the removal of trees beyond the scope the Optech contract 11,170.92 2,985.13 5,477.19 9,000.009,000.00 0.00 0.00% DUMPSTER FEES100-4101-541400006 Budget Notes Budget Code Description FY 2017 DEPT Fee based on $750 per month in dumpster charges 21,000.51 40,510.23 9,877.25 25,000.0025,000.00 0.00 0.00% SIGNAL MATERIALS100-4101-541400007 Budget Notes Budget Code Description FY 2017 DEPT Allowance for signal repair materials. 23,999.72 13,236.41 5,581.18 18,750.0025,000.00 -6,250.00 -25.00% SIGN MATERIALS100-4101-541400008 Budget Notes Budget CodeDescription FY 2017 DEPTAlllowance to replace up to 125 sign assemblies Budget Comparison Report 9/1/2016 9:35:29 AM Page 68 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Notes Budget Code Description FY 2017 DEPT Alllowance to replace up to 125 sign assemblies Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Replace sign assemblies 125.00 150.00 18,750.00 16,740.00 16,740.00 0.00 0.000.00 0.00 0.00% ADDITIONAL ROW MOWINGS100-4101-541400009 Budget Notes Budget Code Description FY 2017 DEPT This was moved to the main Infrastructure/Optech RWM account 0.00 0.00 0.00 0.000.00 0.00 0.00%FURNITURE & FIXTURES100-4101-542300000 220.97 6,295.00 0.00 18,000.000.00 18,000.00 0.00%OTHER EQUIPMENT100-4101-542500000 Budget Notes Budget Code Description FY 2017 DEPT All 12 current counters need to be repaired. This will upgrade the current counters to the new generation with bluetooth capability and improved durability. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Replacement Traffic Counters 12.00 1,500.00 18,000.00 0.00 0.00 0.00 0.00100.00 -100.00 -100.00% ADOPT-A-ROAD SIGNS100-4101-542500001 3,361.65 5,301.43 5,027.39 7,500.007,500.00 0.00 0.00% TOOLS/BATTERIES/CHEMICALS100-4101-542500002 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Basic Equipment and Tools 1.00 6,000.00 6,000.00 FY 2017 DEPT Replacement Cones 75.00 20.00 1,500.00 0.00 69.98 633.07 300.00300.00 0.00 0.00% CELL PHONES100-4101-542502000 Budget Notes Budget Code Description FY 2017 DEPT Allowance for replacement equipment Total Department: 4101 - Public Works Administration:6.39%2,219,918.252,086,601.00 133,317.251,658,759.701,866,809.321,742,107.99 Budget Notes Budget CodeDescription FY 2017 DEPTVacation buyback - $1,183 Budget Comparison Report 9/1/2016 9:35:29 AM Page 69 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Department: 6110 - Parks & Recreation Administration 138,146.81 149,689.24 145,052.06 181,317.00179,395.00 1,922.00 1.07%SALARIES & WAGES100-6110-511100000 Budget Notes Budget Code Description FY 2017 DEPT Vacation buyback - $1,183 0.00 0.00 0.00 0.000.00 0.00 0.00%EMPLOYEE BENEFITS100-6110-512000000 22,099.70 20,801.65 26,235.41 0.0021,632.00 -21,632.00 -100.00% GROUP INSURANCE100-6110-512100000 0.00 0.00 0.00 20,348.000.00 20,348.00 0.00% MEDICAL INSURANCE100-6110-512100001 0.00 0.00 0.00 1,622.000.00 1,622.00 0.00% DENTAL INSURANCE100-6110-512100002 0.00 0.00 0.00 380.000.00 380.00 0.00% VISION INSURANCE100-6110-512100003 0.00 0.00 0.00 801.000.00 801.00 0.00% LIFE INSURANCE100-6110-512100004 0.00 0.00 0.00 22.000.00 22.00 0.00% AD&D INSURANCE100-6110-512100005 0.00 0.00 0.00 132.000.00 132.00 0.00% SHORT TERM DISABILITY100-6110-512100006 0.00 0.00 0.00 597.000.00 597.00 0.00% LONG TERM DISABILITY100-6110-512100007 5,930.46 5,613.28 6,390.98 8,393.007,216.00 1,177.00 16.31% 401A (SS MATCH)100-6110-512200000 2,173.96 2,069.99 1,925.68 2,618.002,368.00 250.00 10.56% FICA MEDICARE100-6110-512300000 0.00 0.00 0.00 0.000.00 0.00 0.00% RETIREMENT CONTRIBUTIONS100-6110-512400000 0.00 0.00 4,872.21 9,133.006,315.00 2,818.00 44.62% 401A ER MATCH OF 457B CONTRIBUTIONS100-6110-512401000 11,658.16 11,586.28 8,359.19 8,485.008,238.00 247.00 3.00% PENSION (GMEBS)100-6110-512402000 230.68 262.69 248.82 500.00500.00 0.00 0.00% UNEMPLOYMENT INSURANCE100-6110-512600000 5,029.77 3,629.51 4,404.62 4,720.005,116.00 -396.00 -7.74% WORKER'S COMPENSATION100-6110-512700000 0.00 0.00 1,125.00 1,938.001,125.00 813.00 72.27% FSA/HSA/HRA CONTRIBUTIONS100-6110-512902000 0.00 5,901.00 10,107.04 14,525.0015,000.00 -475.00 -3.17%PROFESSIONAL FEES100-6110-521200000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Back Flow Prevention (RPZ) Inspections 7.00 75.00 525.00 FY 2017 DEPT Engineering Studies-Prov Pk quarry & lodge 2.00 5,000.00 10,000.00 FY 2017 DEPT Signs for Providence Park 1.00 4,000.00 4,000.00 159,326.24 164,101.03 213,696.31 450,000.00460,000.00 -10,000.00 -2.17% PARK MOWING & LITTER PICKUP100-6110-521210001 Budget Notes Budget Code Description FY 2017 DEPT We will have an expanded scope of work for the maintenance of the five IGA fields, the Byrd House, the Bethwell Community Center, the Broadwell Pavilion, Freedom Park and Bell memorial Park. This represents a $20K reduction from last year's budget. 21,057.72 10,244.71 11,371.89 45,000.0020,000.00 25,000.00 125.00%FACILITY REPAIR & MAINTENANCE100-6110-522220000 Budget Notes Budget Code Description FY 2017 DEPT We anticipate one major septic issue and two minor repairs between the facilities at Bell, Byrd. BCC and Broadwell Budget Notes Budget CodeDescription FY 2017 DEPTThe roofs at the four buildings at Bell Park should be under warranty. The Broadwell Pavilion roof will be only two years old. The anticipated problems are at the Bethwell Community Center and the Byrd House. Budget Comparison Report 9/1/2016 9:35:29 AM Page 70 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) FY 2017 DEPT The roofs at the four buildings at Bell Park should be under warranty. The Broadwell Pavilion roof will be only two years old. The anticipated problems are at the Bethwell Community Center and the Byrd House. Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Changes and Improvements at Bell Park 1.00 35,000.00 35,000.00 FY 2017 DEPT Electrical Repairs 1.00 2,500.00 2,500.00 FY 2017 DEPT Fire Inspection - Sprinkler Systems 2.00 225.00 450.00 FY 2017 DEPT Fire Inspections - Extinguishers 11.00 50.00 550.00 FY 2017 DEPT Miscellaneous Repairs 1.00 2,000.00 2,000.00 FY 2017 DEPT Plumbing Repairs 1.00 2,000.00 2,000.00 FY 2017 DEPT Roof Repairs 1.00 2,500.00 2,500.00 3,807.95 301.96 324.41 500.00500.00 0.00 0.00% LIGHTING MAINTENANCE100-6110-522220002 Budget Notes Budget Code Description FY 2017 DEPT The Field Lights at Bell Memorial Park are covered under a 25 year plan. This covers light bulbs and miscelleous lighting repairs everywhere else. 0.00 0.00 1,519.91 1,785.003,000.00 -1,215.00 -40.50%VEHICLE REPAIR & MAINTENANCE100-6110-522230000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT City Vehicle - Car Washing 1.00 150.00 150.00 FY 2017 DEPT City Vehicle Maintenance 3.00 45.00 135.00 FY 2017 DEPT Parks Vehicles Maintenance 3.00 500.00 1,500.00 2,709.86 54,865.06 10,930.19 55,000.00118,000.00 -63,000.00 -53.39%GROUNDS REPAIR & MAINTENANCE100-6110-522240000 Budget Notes Budget Code Description FY 2017 DEPT This based upon a projection of having to re-sod eiither the IGA fields and/or Bell Park Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Re-sodding of turf grass 1.00 55,000.00 55,000.00 5,000.00 7,500.00 0.00 0.002,000.00 -2,000.00 -100.00%RENTAL LAND & BUILDINGS100-6110-522310000 3,982.00 10,604.00 8,888.00 38,000.0035,000.00 3,000.00 8.57% FCBOE LEASE100-6110-522310001 Budget Notes Budget Code Description FY 2017 DEPT The renewal of the IGA with Fulton County Schools will result in a one time charge to us to install fencing on the back of the property at BFES and CWES. We will also refinish the basketball gym floor once a year for the next five years at HMS. Budget Notes Budget CodeDescription FY 2017 DEPTThe renewal of the IGA with Fulton County Schools will result in a one time charge to us to install fencing on the back of the property at BFES and CWES. We will also refinish the basketball gym floor once a year for the next five years at HMS. Budget Comparison Report 9/1/2016 9:35:29 AM Page 71 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Gym Rental - Basketball 1.00 15,000.00 15,000.00 FY 2017 DEPT IGA - New fencing at BFES 1.00 3,000.00 3,000.00 FY 2017 DEPT IGA - New Fencing at CWES 1.00 3,000.00 3,000.00 FY 2017 DEPT IGA - Refinishing of HMS Floor 1.00 3,000.00 3,000.00 FY 2017 DEPT School Rental - Camp Joyful Soles 1.00 14,000.00 14,000.00 3,452.40 8,380.00 8,972.50 12,550.005,500.00 7,050.00 128.18%RENTAL EQUIPMENT & VEHICLES100-6110-522320000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Bus Rental for Camp Joyful Soles 7.00 650.00 4,550.00 FY 2017 DEPT Portable Lights for IGA fields 16.00 500.00 8,000.00 1,303.28 1,171.79 963.89 1,476.004,800.00 -3,324.00 -69.25%COMMUNICATIONS100-6110-523200000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Cell Service - Jim Cregge 12.00 61.00 732.00 FY 2017 DEPT Cell Service - Tom McKlveen 12.00 62.00 744.00 70.09 70.15 6.46 50.00200.00 -150.00 -75.00%POSTAGE100-6110-523201000 0.00 432.00 0.00 0.00200.00 -200.00 -100.00%ADVERTISING100-6110-523300000 339.49 48.00 65.00 300.00400.00 -100.00 -25.00%PRINTING100-6110-523400000 Budget Notes Budget Code Description FY 2017 DEPT This covers name badges for Camp Joyful Soles, and miscellaneous printing 899.16 592.81 530.50 2,000.002,000.00 0.00 0.00%TRAVEL100-6110-523500000 Budget Notes Budget Code Description FY 2017 DEPT This covers two people going to GRPA and one additional trip for training purposes. 577.00 643.76 735.00 1,500.001,500.00 0.00 0.00%DUES AND FEES100-6110-523600000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Deerfield Commons Fees 1.00 600.00 600.00 FY 2017 DEPT GRPA Fees 1.00 600.00 600.00 FY 2017 DEPT NYSCA Fees 1.00 300.00 300.00 0.00 0.00 410.75 0.000.00 0.00 0.00% ADMISSION FEES100-6110-523600001 275.00 735.86 0.00 1,500.001,500.00 0.00 0.00%EDUCATION & TRAINING100-6110-523700000 Budget Notes Budget CodeDescription FY 2017 DEPTGRPA Convention fee for two and CPRP test Budget Comparison Report 9/1/2016 9:35:29 AM Page 72 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Notes Budget Code Description FY 2017 DEPT GRPA Convention fee for two and CPRP test 5,550.00 4,350.00 4,940.00 4,900.004,500.00 400.00 8.89%CONTRACT LABOR100-6110-523850000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Dance and Drama Therapy - Camp Joyful Soles 2.00 1,400.00 2,800.00 FY 2017 DEPT Magician - Camp Joyful Soles 2.00 250.00 500.00 FY 2017 DEPT Music Therapy - Camp Joyful Soles 2.00 800.00 1,600.00 0.00 0.00 0.00 0.000.00 0.00 0.00%MAINTENANCE CONTRACTS100-6110-523850100 316,000.00 326,458.00 435,916.00 400,000.00436,000.00 -36,000.00 -8.26% IGA-ALPHARETTA PARKS & REC100-6110-523850101 Budget Notes Budget Code Description FY 2017 DEPT This is the payment to Alpharetta for the Open Parks MOU 0.00 0.00 1,980.00 3,000.000.00 3,000.00 0.00% PEST CONTROL-P&R FACILITIES100-6110-523850102 0.00 0.00 0.00 0.000.00 0.00 0.00%OTHER PURCHASED SERVICE100-6110-523990000 2,608.47 3,118.29 1,351.03 2,520.004,400.00 -1,880.00 -42.73% PORTABLE POTTY RENTAL100-6110-523990001 Budget Notes Budget Code Description FY 2017 DEPT We anticipate renting portapotties 8 months out of the year at three fields, BFES, CWES, HMS Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Supplies/Portapotty rental 24.00 105.00 2,520.00 3,673.53 8,631.20 12,388.46 20,000.0027,000.00 -7,000.00 -25.93%GENERAL SUPPLIES100-6110-531100000 Budget Notes Budget Code Description FY 2017 DEPT This line item supports a variety of needs. This includes materials needed for Camp Joyful Soles, materials needed at any park facility, equipment, benches, garbage cans and other items that are itendified during the course of the year. 11,799.20 30,423.90 6,801.87 70,000.0065,000.00 5,000.00 7.69%WATER / SEWAGE100-6110-531210000 Budget Notes Budget Code Description FY 2017 DEPT This covers the water usage at the five IGA fields, Bell Park and the water and sewerage at the Byrd House, Bethwell Community Center and Broadwell Pavilion 1,063.39 961.06 1,302.39 2,300.003,800.00 -1,500.00 -39.47%NATURAL GAS100-6110-531220000 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 73 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Natural Gas - Byrd House 12.00 150.00 1,800.00 FY 2017 DEPT Natural Gas - Propane - Bell Park 1.00 500.00 500.00 16,985.51 4,993.81 27,469.56 47,400.0066,000.00 -18,600.00 -28.18%ELECTRICITY100-6110-531230000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Supplies/Electricity - Bell Park Field Lights 12.00 3,000.00 36,000.00 FY 2017 DEPT Supplies/Electricity - Bell Park Parking Lot Light 12.00 500.00 6,000.00 FY 2017 DEPT Supplies/Electricity - Broadwell Pavilion 12.00 150.00 1,800.00 FY 2017 DEPT Supplies/Electricity - Byrd House 12.00 300.00 3,600.00 0.00 491.74 366.78 500.00500.00 0.00 0.00%GASOLINE/DIESEL100-6110-531270000 358.80 645.39 1,621.43 500.00500.00 0.00 0.00%FOOD/MEALS100-6110-531300000 2,007.25 0.00 119.99 1,000.00200.00 800.00 400.00%FURNITURE & FIXTURES100-6110-542300000 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT Furniture at Bell Park 1.00 1,000.00 1,000.00 0.00 0.00 8,015.28 0.000.00 0.00 0.00%OTHER EQUIPMENT100-6110-542500000 Total Department: 6110 - Parks & Recreation Administration:-6.10%1,417,312.001,509,405.00 -92,093.00969,408.61839,318.16748,115.88 Department: 7410 - Community Development Administration 711,526.75 460,801.58 391,478.48 559,195.00489,842.00 69,353.00 14.16%SALARIES & WAGES100-7410-511100000 Budget Notes Budget Code Description FY 2017 DEPT Vacation Buyback - $5,291 0.00 24.00 0.00 0.000.00 0.00 0.00% OVERTIME100-7410-511300000 0.00 0.00 0.00 0.000.00 0.00 0.00%EMPLOYEE BENEFITS100-7410-512000000 99,688.11 72,875.17 65,824.22 0.0055,959.00 -55,959.00 -100.00% GROUP INSURANCE100-7410-512100000 0.00 0.00 0.00 61,044.000.00 61,044.00 0.00% MEDICAL INSURANCE100-7410-512100001 0.00 0.00 0.00 4,866.000.00 4,866.00 0.00% DENTAL INSURANCE100-7410-512100002 0.00 0.00 0.00 1,140.000.00 1,140.00 0.00% VISION INSURANCE100-7410-512100003 0.00 0.00 0.00 2,387.000.00 2,387.00 0.00% LIFE INSURANCE100-7410-512100004 0.00 0.00 0.00 66.000.00 66.00 0.00% AD&D INSURANCE100-7410-512100005 0.00 0.00 0.00 396.000.00 396.00 0.00% SHORT TERM DISABILITY100-7410-512100006 0.00 0.00 0.00 1,777.000.00 1,777.00 0.00% LONG TERM DISABILITY100-7410-512100007 26,841.44 17,281.25 14,680.85 22,291.0016,256.00 6,035.00 37.12% 401A (SS MATCH)100-7410-512200000 9,641.49 6,303.23 5,429.55 8,033.006,245.00 1,788.00 28.63% FICA MEDICARE100-7410-512300000 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 74 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 0.00 0.00 0.00 0.000.00 0.00 0.00% RETIREMENT CONTRIBUTIONS100-7410-512400000 4,002.87 2,766.10 2,719.41 12,366.007,437.00 4,929.00 66.28% 401A ER MATCH OF 457B CONTRIBUTIONS100-7410-512401000 54,735.66 34,777.08 27,523.29 41,160.0034,541.00 6,619.00 19.16% PENSION (GMEBS)100-7410-512402000 676.00 367.12 408.67 450.00350.00 100.00 28.57% UNEMPLOYMENT INSURANCE100-7410-512600000 7,862.98 2,846.75 2,525.23 4,529.0013,515.00 -8,986.00 -66.49% WORKER'S COMPENSATION100-7410-512700000 1,800.00 0.00 1,500.00 5,814.001,500.00 4,314.00 287.60% FSA/HSA/HRA CONTRIBUTIONS100-7410-512902000 72,159.39 90,157.72 3,488.40 0.000.00 0.00 0.00%PROFESSIONAL FEES100-7410-521200000 2,528.51 14.94 1,500.00 2,300.002,300.00 0.00 0.00% BULKY TRASH100-7410-521200001 0.00 7,423.05 8,217.20 24,000.0024,000.00 0.00 0.00% HAZARDOUS WASTE COLLECTION100-7410-521200002 0.00 0.00 78.00 500.000.00 500.00 0.00% TDR EASEMENT RECORDING100-7410-521200003 2,763.89 5,090.15 313.91 1,000.001,000.00 0.00 0.00%VEHICLE REPAIR & MAINTENANCE100-7410-522230000 5,273.70 4,193.75 2,076.71 3,000.003,000.00 0.00 0.00%COMMUNICATIONS100-7410-523200000 1,810.59 2,542.46 699.47 300.003,000.00 -2,700.00 -90.00%POSTAGE100-7410-523201000 6,057.00 6,046.75 2,944.28 6,000.006,500.00 -500.00 -7.69%ADVERTISING100-7410-523300000 1,505.67 1,635.82 2,565.84 5,500.002,500.00 3,000.00 120.00%PRINTING100-7410-523400000 Budget Notes Budget Code Description FY 2017 DEPT $2000 is for sustainability postcards and flyers 28.25 24.00 5.00 0.000.00 0.00 0.00%TRAVEL100-7410-523500000 205.88 1,705.31 0.00 800.00800.00 0.00 0.00% GPA CONFERENCE100-7410-523500001 0.00 1,120.18 257.53 400.00400.00 0.00 0.00% GAZA CONFERENCE100-7410-523500002 301.99 0.00 0.00 900.00900.00 0.00 0.00% APA NATIONAL CONFERENCE100-7410-523500003 0.00 0.00 0.00 1,432.000.00 1,432.00 0.00% GACE CONFERENCE100-7410-523500004 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT HOTEL FOR SPRING & FALL CONF 6.00 160.00 960.00 FY 2017 DEPT MEAL PER DIEM 4 DAYS (SPRING & FALL CONF)8.00 59.00 472.00 0.00 0.00 0.00 500.00500.00 0.00 0.00% BOARDS & COMMISSIONS TRAINING100-7410-523500005 0.00 0.00 0.00 0.000.00 0.00 0.00% STORMWATER TRAINING (NPDES)100-7410-523500006 205.16 0.00 799.90 800.00800.00 0.00 0.00% GA URBAN FOREST COUNCIL CONFERENCE100-7410-523500007 0.00 0.00 0.00 400.00400.00 0.00 0.00% SUSTAINABILITY COORDINATOR TRAVEL100-7410-523500008 0.00 0.00 42.00 0.000.00 0.00 0.00%DUES AND FEES100-7410-523600000 175.00 375.00 0.00 0.000.00 0.00 0.00% CPESC100-7410-523600001 193.00 0.00 0.00 0.000.00 0.00 0.00% CPSWQ100-7410-523600002 0.00 0.00 0.00 0.000.00 0.00 0.00% CFM CERTIFICATION100-7410-523600003 170.00 340.00 0.00 0.000.00 0.00 0.00% IECA100-7410-523600004 120.00 60.00 0.00 0.000.00 0.00 0.00% ASPFM100-7410-523600005 0.00 0.00 0.00 100.000.00 100.00 0.00% GACE MEMBERSHIP100-7410-523600006 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 75 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT ANNUAL MEMBERSHIP - C WILLIAMS 1.00 50.00 50.00 FY 2017 DEPT ANNUAL MEMBERSHIP - D JONES 1.00 50.00 50.00 135.00 0.00 35.00 0.000.00 0.00 0.00% GA URBAN FORESTRY COUNCIL100-7410-523600007 0.00 0.00 0.00 0.000.00 0.00 0.00% TREE CARE INDUSTRY ASSOC100-7410-523600008 0.00 0.00 0.00 0.000.00 0.00 0.00% SOCIETY OF MUNICIPAL ARBORISTS100-7410-523600009 0.00 0.00 0.00 0.000.00 0.00 0.00% ARBOR DAY FOUNDATION100-7410-523600010 0.00 0.00 0.00 50.0050.00 0.00 0.00% GAZA MEMBERSHIP100-7410-523600011 466.25 832.48 831.27 1,200.001,200.00 0.00 0.00% APA MEMBERSHIP100-7410-523600012 0.00 0.00 0.00 90.0090.00 0.00 0.00% AIA100-7410-523600014 0.00 160.00 0.00 0.000.00 0.00 0.00% GSWCC100-7410-523600015 0.00 0.00 0.00 65.0065.00 0.00 0.00% U.S. GREEN BUILDING COUNCIL100-7410-523600016 0.00 0.00 0.00 35.0035.00 0.00 0.00% ENVIRONMENTAL EDUCATION ALLIANCE100-7410-523600017 0.00 0.00 0.00 400.00400.00 0.00 0.00% SUSTAINABILITY COORDINATOR DUES & FEES100-7410-523600018 0.00 0.00 0.00 105.000.00 105.00 0.00% INTERNATIONAL CODE COUNCIL (ICC)100-7410-523600019 Budget Notes Budget Code Description FY 2017 DEPT ICC Membership for Chris Williams 0.00 0.00 0.00 0.000.00 0.00 0.00%EDUCATION & TRAINING100-7410-523700000 260.00 715.00 0.00 600.00600.00 0.00 0.00% GPA CONFERENCE100-7410-523700001 0.00 0.00 335.00 300.00300.00 0.00 0.00% GAZA CONFERENCE100-7410-523700002 2,350.00 250.00 0.00 800.00800.00 0.00 0.00% APA NATIONAL CONFERENCE100-7410-523700003 0.00 0.00 0.00 760.000.00 760.00 0.00% GACE CONFERENCE100-7410-523700004 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT SPRING & FALL CONFERENCE 2.00 380.00 760.00 675.00 110.00 150.00 2,000.001,400.00 600.00 42.86% BOARDS & COMMISSIONS TRAINING100-7410-523700005 0.00 0.00 0.00 0.000.00 0.00 0.00% ISA MUNICIPAL SPECIALIST TEAM100-7410-523700006 0.00 0.00 0.00 0.000.00 0.00 0.00% ARBORIST TRAINING & TEST100-7410-523700008 0.00 0.00 0.00 0.000.00 0.00 0.00% ISA CERTIFICATION & WORKSHOP100-7410-523700009 0.00 0.00 0.00 0.000.00 0.00 0.00% GACE WORKSHOPS100-7410-523700010 313.30 90.00 0.00 0.000.00 0.00 0.00% NPDES100-7410-523700011 50.00 180.00 0.00 100.00100.00 0.00 0.00% CITY ARCHITECT100-7410-523700012 0.00 0.00 0.00 0.000.00 0.00 0.00% SWCC 1B100-7410-523700013 0.00 0.00 0.00 0.000.00 0.00 0.00% CPESC100-7410-523700014 0.00 0.00 0.00 50.0050.00 0.00 0.00% NAT'L TRUST-HISTORIC PRES100-7410-523700015 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 76 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 0.00 195.00 0.00 500.000.00 500.00 0.00% GA URBAN FORESTRY COUNCIL100-7410-523700016 0.00 553.85 225.14 400.00400.00 0.00 0.00% SUSTAINABILITY COORDINATOR ED & TRNG100-7410-523700017 0.00 0.00 0.00 189.000.00 189.00 0.00% INTERNATIONAL CODE COUNCIL COURSES100-7410-523700018 Budget Notes Budget Code Description FY 2017 DEPT Property Maintenance and Housing Inspector Course 1,800.11 4,835.14 1,221.65 5,500.004,700.00 800.00 17.02%GENERAL SUPPLIES100-7410-531100000 0.00 0.00 0.00 300.000.00 300.00 0.00% COMMUNITY WILDLIFE PGRM100-7410-531100001 2,377.96 2,144.28 313.34 2,500.002,500.00 0.00 0.00% ADOPT-A-ROAD/RIVERS ALIVE100-7410-531100002 0.00 0.00 200.00 250.00150.00 100.00 66.67% SOLID WASTE100-7410-531100003 0.00 0.00 0.00 0.000.00 0.00 0.00% EDUCATION PROGRAMS100-7410-531100004 6,368.49 1,796.25 1,205.97 2,000.001,000.00 1,000.00 100.00%GASOLINE/DIESEL100-7410-531270000 622.91 944.01 237.82 1,000.001,000.00 0.00 0.00%FOOD/MEALS100-7410-531300000 42.50 106.90 0.00 100.00100.00 0.00 0.00%BOOKS & PERIODICALS100-7410-531400000 1,255.05 994.99 0.00 0.000.00 0.00 0.00%UNIFORMS100-7410-531700000 99.99 -10.98 0.00 500.00500.00 0.00 0.00%FURNITURE & FIXTURES100-7410-542300000 0.00 0.00 0.00 0.000.00 0.00 0.00%OTHER EQUIPMENT100-7410-542500000 64.98 41.98 47.48 200.00200.00 0.00 0.00% CELL PHONES100-7410-542502000 0.00 3,000.00 0.00 0.000.00 0.00 0.00% NPDES100-7410-542506000 0.00 0.00 0.00 0.000.00 0.00 0.00%PAYMENTS TO OTHERS100-7410-573100000 1,000.00 1,191.26 1,022.89 1,200.001,500.00 -300.00 -20.00% EVERGREEN SCHOOL GRANT PROGRAM100-7410-573100001 Total Department: 7410 - Community Development Administrati…15.35%794,640.00688,885.00 105,755.00540,903.50736,901.571,028,154.87 Department: 7520 - Economic Development 35,134.77 35,134.78 29,884.75 35,000.0035,000.00 0.00 0.00%SALARIES & WAGES100-7520-511100000 0.00 0.00 0.00 0.000.00 0.00 0.00%EMPLOYEE BENEFITS100-7520-512000000 0.00 0.00 0.00 0.000.00 0.00 0.00% GROUP INSURANCE100-7520-512100000 0.00 0.00 0.00 0.000.00 0.00 0.00% MEDICAL INSURANCE100-7520-512100001 0.00 0.00 0.00 0.000.00 0.00 0.00% DENTAL INSURANCE100-7520-512100002 0.00 0.00 0.00 0.000.00 0.00 0.00% VISION INSURANCE100-7520-512100003 0.00 0.00 0.00 0.000.00 0.00 0.00% LIFE INSURANCE100-7520-512100004 0.00 0.00 0.00 0.000.00 0.00 0.00% AD&D INSURANCE100-7520-512100005 0.00 0.00 0.00 0.000.00 0.00 0.00% SHORT TERM DISABILITY100-7520-512100006 0.00 0.00 0.00 0.000.00 0.00 0.00% LONG TERM DISABILITY100-7520-512100007 1,317.53 1,317.52 1,120.66 2,171.002,170.00 1.00 0.05% 401A (SS MATCH)100-7520-512200000 509.45 509.46 433.32 508.00508.00 0.00 0.00% FICA MEDICARE100-7520-512300000 0.00 0.00 0.00 0.000.00 0.00 0.00% RETIREMENT CONTRIBUTIONS100-7520-512400000 0.00 0.00 0.00 4,200.000.00 4,200.00 0.00% 401A ER MATCH OF 457B CONTRIBUTIONS100-7520-512401000 49.41 56.40 49.40 50.0050.00 0.00 0.00% UNEMPLOYMENT INSURANCE100-7520-512600000 Budget Notes Budget CodeDescription Budget Comparison Report 9/1/2016 9:35:29 AM Page 77 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 682.30 1,227.00 586.99 112.00935.00 -823.00 -88.02% WORKER'S COMPENSATION100-7520-512700000 0.00 0.00 0.00 0.000.00 0.00 0.00% FSA/HSA/HRA CONTRIBUTIONS100-7520-512902000 14,000.00 0.00 0.00 0.000.00 0.00 0.00%PROFESSIONAL FEES100-7520-521200000 25,000.00 6,249.99 18,750.01 11,675.0025,000.00 -13,325.00 -53.30% NORTH FULTON CHAMBER100-7520-521200002 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT ARC Regional Marketing 1.00 500.00 500.00 FY 2017 DEPT ARC State of the Region 1.00 75.00 75.00 FY 2017 DEPT Atlanta Business Chronicle N. Fulton Market Report 1.00 1,650.00 1,650.00 FY 2017 DEPT Bio Conference 1.00 1,650.00 1,650.00 FY 2017 DEPT Broker Event 1.00 2,500.00 2,500.00 FY 2017 DEPT CoStar 1.00 1,150.00 1,150.00 FY 2017 DEPT Georgia Trend Annual Business GA Issue 1.00 1,450.00 1,450.00 FY 2017 DEPT HIMMS Conference 1.00 1,650.00 1,650.00 FY 2017 DEPT Innovation Crescent Regional Partnership 1.00 1,000.00 1,000.00 FY 2017 DEPT State of Fulton County 1.00 50.00 50.00 526.82 354.24 300.00 360.00360.00 0.00 0.00%COMMUNICATIONS100-7520-523200000 30.16 39.30 20.32 200.00200.00 0.00 0.00%POSTAGE100-7520-523201000 0.00 0.00 1,650.00 0.000.00 0.00 0.00%ADVERTISING100-7520-523300000 63.00 77.00 38.00 250.00250.00 0.00 0.00%PRINTING100-7520-523400000 370.40 3,194.73 1,908.55 1,865.004,865.00 -3,000.00 -61.66%TRAVEL100-7520-523500000 0.00 0.00 0.00 3,000.000.00 3,000.00 0.00% METRO ATLANTA CHAMBER EVENTS100-7520-523500001 Budget Detail Budget Code Description Units Price Amount FY 2017 DEPT MAC NYC 1.00 1,500.00 1,500.00 FY 2017 DEPT MAC SXSW 1.00 1,500.00 1,500.00 300.00 715.64 7,133.32 7,500.007,000.00 500.00 7.14%DUES AND FEES100-7520-523600000 0.00 0.00 0.00 5,000.000.00 5,000.00 0.00% NFCC CHAIRMAN'S CIRCLE100-7520-523600001 82.00 253.00 0.00 2,500.00650.00 1,850.00 284.62%EDUCATION & TRAINING100-7520-523700000 20.04 0.00 0.00 100.00100.00 0.00 0.00%GENERAL SUPPLIES100-7520-531100000 227.18 1,158.57 322.96 1,500.001,500.00 0.00 0.00%FOOD/MEALS100-7520-531300000 0.00 0.00 0.00 0.000.00 0.00 0.00%OTHER EQUIPMENT100-7520-542500000 Total Department: 7520 - Economic Development:-3.30%75,991.0078,588.00 -2,597.0062,198.2850,287.6378,313.06 Budget Notes Budget CodeDescription FY 2017 DEPTRepayment of revenue bond issued in 2014 for the construction of Bell Memorial Park Budget Comparison Report 9/1/2016 9:35:29 AM Page 78 of 80 FY 2014 Total Activity FY 2015 Total Activity Account Number FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Department: 8000 - Debt Service 0.00 0.00 0.00 592,000.000.00 592,000.00 0.00%BOND PRINCIPAL100-8000-581100000 Budget Notes Budget Code Description FY 2017 DEPT Repayment of revenue bond issued in 2014 for the construction of Bell Memorial Park 83,698.44 174,339.75 0.00 0.000.00 0.00 0.00%CAPITAL LEASE PRINCIPAL100-8000-581200000 0.00 0.00 0.00 126,112.000.00 126,112.00 0.00%BOND INTEREST100-8000-582100000 Budget Notes Budget Code Description FY 2017 DEPT Repayment of revenue bond issued in 2014 for the construction of Bell Memorial Park 7,070.25 80,281.98 0.00 0.000.00 0.00 0.00%CAPITAL LEASE INTEREST100-8000-582200000 Total Department: 8000 - Debt Service:0.00%718,112.000.00 718,112.000.00254,621.7390,768.69 Department: 9000 - Other Financing Uses 0.00 0.00 0.00 211,820.00187,401.00 24,419.00 13.03%CONTINGENCIES / UNALLOCATED100-9000-579100000 0.00 0.00 0.00 0.000.00 0.00 0.00%OPERATING TRANSFERS OUT100-9000-611100000 4,982,793.00 4,419,133.00 13,896,763.18 0.0018,763,150.00 -18,763,150.00 -100.00% TO CAPITAL PROJECTS FUND100-9000-611101000 0.00 600,180.00 842,668.34 0.00911,202.00 -911,202.00 -100.00% TO CAPITAL GRANT FUND100-9000-611102000 3,330,651.00 6,258,569.00 2,354,710.80 0.002,825,653.00 -2,825,653.00 -100.00% TO REVENUE BOND FUND100-9000-611102500 0.00 0.00 0.00 0.000.00 0.00 0.00% TO OPERATING GRANT FUND100-9000-611104000 0.00 0.00 0.00 0.000.00 0.00 0.00% TO MUNICIPAL COURT FUND100-9000-611105000 0.00 0.00 0.00 0.000.00 0.00 0.00% TO CONFISCATED ASSETS FD100-9000-611106000 Total Department: 9000 - Other Financing Uses:-99.07%211,820.0022,687,406.00 -22,475,586.0017,094,142.3211,277,882.008,313,444.00 Total Expense:20,445,326.2832,001,933.44 41,200,759.00 -20,755,432.72 -50.38%27,711,015.5523,493,289.95 Total Fund: 100 - GENERAL FUND:7,394,516.72-10,119,604.53 -4,972,310.00 12,366,826.72 -248.71%-848,950.661,523,651.19 Report Total:-248.71%7,394,516.72-10,119,604.53 -4,972,310.00 12,366,826.72-848,950.661,523,651.19 Budget Comparison Report 9/1/2016 9:35:29 AM Page 79 of 80 Group Summary Departmen… FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) Fund: 100 - GENERAL FUND Revenue 0000 - Undesignated -23.15%27,839,843.0036,228,449.00 -8,388,606.0021,882,328.9126,862,064.8925,016,941.14 Total Revenue:27,839,843.0021,882,328.91 36,228,449.00 -8,388,606.00 -23.15%26,862,064.8925,016,941.14 Expense 1110 - Governing Body -2.69%166,759.00171,375.00 -4,616.00128,901.91157,650.44143,961.24 1130 - Clerk -0.71%192,198.00193,574.00 -1,376.00143,112.80169,045.87172,811.33 1320 - City Manager -1.97%691,386.00705,273.00 -13,887.00593,159.51652,083.31535,703.67 1500 - General Administration 67.18%72,818.0043,557.00 29,261.0047,791.0645,313.0938,502.53 1510 - Financial Administration 1.22%433,109.00427,877.00 5,232.00351,703.53387,130.37382,144.98 1530 - Legal 26.09%290,000.00230,000.00 60,000.00223,237.32223,902.94299,447.62 1535 - Information Technology 4.73%876,834.00837,203.00 39,631.00675,188.86713,471.89532,035.26 1540 - Human Resources -2.10%334,445.00341,602.00 -7,157.00223,731.35247,351.24267,536.97 1555 - Risk Management 30.96%283,300.00216,328.00 66,972.00237,746.00215,722.54183,009.26 1565 - General Government Buildings & Plant 19.66%474,354.00396,421.00 77,933.00386,420.04385,455.38453,259.66 1570 - Communications -33.58%205,479.00309,345.00 -103,866.00238,986.62344,123.30197,773.65 1571 - Community Outreach 0.00%119,573.000.00 119,573.000.000.000.00 2650 - Municipal Court -0.45%298,347.00299,708.00 -1,361.00239,921.87269,437.98254,084.36 3210 - Police Administration 1.64%4,270,211.024,201,295.00 68,916.023,422,692.053,676,931.313,157,337.50 3510 - Fire Administration 9.04%6,298,720.015,776,316.00 522,404.014,763,928.115,197,575.484,874,777.43 4101 - Public Works Administration 6.39%2,219,918.252,086,601.00 133,317.251,658,759.701,866,809.321,742,107.99 6110 - Parks & Recreation Administration -6.10%1,417,312.001,509,405.00 -92,093.00969,408.61839,318.16748,115.88 7410 - Community Development Administration 15.35%794,640.00688,885.00 105,755.00540,903.50736,901.571,028,154.87 7520 - Economic Development -3.30%75,991.0078,588.00 -2,597.0062,198.2850,287.6378,313.06 8000 - Debt Service 0.00%718,112.000.00 718,112.000.00254,621.7390,768.69 9000 - Other Financing Uses -99.07%211,820.0022,687,406.00 -22,475,586.0017,094,142.3211,277,882.008,313,444.00 Total Expense:20,445,326.2832,001,933.44 41,200,759.00 -20,755,432.72 -50.38%27,711,015.5523,493,289.95 Total Fund: 100 - GENERAL FUND:7,394,516.72-10,119,604.53 -4,972,310.00 12,366,826.72 -248.71%-848,950.661,523,651.19 Report Total:-248.71%7,394,516.72-10,119,604.53 -4,972,310.00 12,366,826.72-848,950.661,523,651.19 Budget Comparison Report 9/1/2016 9:35:29 AM Page 80 of 80 Fund Summary Fund FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity Through Adj FY 2016 FY 2016 FY 2017 FY 2017 DEPT Parent Budget Comparison 1 Budget Comparison 1 to Parent Budget % Increase / (Decrease) 100 - GENERAL FUND 7,394,516.72-10,119,604.53 -4,972,310.00 12,366,826.72 -248.71%-848,950.661,523,651.19 Report Total:-248.71%7,394,516.72-10,119,604.53 -4,972,310.00 12,366,826.72-848,950.661,523,651.19 Initiative Department Request Revisions City Manager Recommended City Clerk Two Part-Time Receptionists to One Full-Time Admin Assistant 14,879 14,879 TOTAL CITY CLERK 14,879 14,879 Finance Procurement Search Engine 2,000 2,000 Promote Finance Manager to Director 17,684 17,684 TOTAL FINANCE 19,684 19,684 Information Technology ARCGIS Software Extentions 14,700 14,700 Onsite Support Technician 30,000 30,000 TOTAL INFORMATION TECHNOLOGY 44,700 44,700 Community Outreach & Engagement Promote Community Outreach Coordinator to Manager 12,870 12,870 10th Anniversary Celebration Events 20,000 20,000 TOTAL COMMUNITY OUTREACH & ENGAGEMENT 32,870 32,870 Police Department Crime Analyst 60,000 60,000 Intelligence Analyst 67,500 Consider in future years - Career Development Plan 86,500 86,500 Promote Lieutenant to Captain 8,604 8,604 TOTAL POLICE DEPARTMENT 214,000 146,500 Fire Department Paramedic Incentive 53,295 53,295 Administrative Salary Adjustment 12,518 12,518 Community Safety & Logistics Officer 73,500 73,500 Rescue 42 Staffing 222,180 Hold off until market study is complete - In-House Paramedic Class 40,210 40,210 Community Emergency Response Team 8,144 8,144 Career Path Incentive 40,563 40,563 Working Out-of-Class Initiative 16,090 16,090 Fire Investigator POST Certification 4,205 4,205 Target Solutions Alpha Act Fire Scenario Trainer Addition 2,700 2,700 Fire Marshal EM Adjustment 9,210 9,210 Part-Time Fire Inspector 25,700 if funding CS&LO - TOTAL FIRE DEPARTMENT 508,315 260,435 Public Works Parcel Realignment 65,000 65,000 Facilities Manager 112,577 112,577 TOTAL PUBLIC WORKS 177,577 177,577 Parks and Recreation Camp Joyful Soles Pay Raises 3,848 3,848 TOTAL PARKS & RECREATION 3,848 3,848 Community Development Landscape Architect 84,000 Let's address if needed - Zoning and Development Technician 56,000 56,000 Code Enforcement Supervisor 85,400 85,400 TOTAL COMMUNITY DEVELOPMENT 225,400 141,400 Economic Development Branding Website 30,000 Leverage current partners - Enhance Business Recruitment 53,300 53,300 Economic Development Video Series 7,200 Leverage current partners - Reclassify Part-Time Economic Dev Manager to Full-Time 50,578 50,578 TOTAL ECONOMIC DEVELOPMENT 90,500 103,878 TOTAL M&O INITIATIVES 1,361,364 950,073 Maintenance & Operating Initiatives Summary FY 2017 Goal: Objective/Initiative: Salary/Benefits 14,879 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 14,879 Salary/Benefits Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 15,251 15,632 16,023 16,424 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 15,251 15,632 16,023 16,424 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM City Clerk Development Reclassification of Current (2) Part-Time Receptionist Positions into (1) Full Time Administrative Assistant Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTIdentify staffing needs and make sound recommendations as needed Brief Description of New Program/Service or Improvement of Existing Service Level: The City Clerk Department currently has two part-time receptionist positions budgeted. One of the part-time employees resigned April 29, 2016 and was not replaced. The City Clerk Department desires to have the two part time positions allocated to one position which needs to be reclassified to a Full Time Administrative Assistant. This position will report to the City Clerk and will be responsible for day-to- day administrative duties to aid the City Clerk. After reviewing the functions and duties of the "Receptionist" classification, it was determined that a reclassification from grade 24 to grade 28 is more in-line with the responsibilities the current part-time receptionist performs and includes a higher level of responsibility and accountability for the department. See attached position description and breakdown of job responsibilities. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The measurements used to gauge performance will be: This position will be a newly created one and will be measured against its new job description if funded. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The fiscal impact will be the cost of salary/benefits for this employee. Goal: Objective/Initiative: Salary/Benefits - Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts 2,000 General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 2,000 Salary/Benefits Maintenance & Operating 2,000 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 2,000 2,000 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 2,000 2,000 - - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Enhance procurement opportunities Brief Description of New Program/Service or Improvement of Existing Service Level: The Finance Department would like to obtain access to a procurement search engine that will provide purchasing intelligence for local, state and federal agencies. This access will help identify vendors and optimal pricing as well as benchmark our performance against others in the database. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This product will enable us to communicate with other jurisdictions regarding vendor pricing and quality. In addition, this should lessen the time needed to track down qualified vendors for informal bid quotes. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Since this service is provided as a search engine no hardware or software purchases will be necessary. The only fiscal impact is the cost per license for the year. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Finance Procurement Search Engine Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Goal: Objective/Initiative: Salary/Benefits 17,684 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 17,684 Salary/Benefits 17,684 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 18,215 18,761 19,324 19,903 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 18,215 18,761 19,324 19,903 Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTMaintaining high morale among "Team Milton" by fostering professional and rewarding careers Brief Description of New Program/Service or Improvement of Existing Service Level: Over the past two years, the Finance Manager has taken on more and more responsibilities and is now essentially functioning as a Finance Director. She oversees all of the day-to-day operations within the department, handles customer inquiries (both internal and external), monitors the revenues and expenses, and is heavily involved in the budget process. I'm requesting that we promote her to the level at which she is functioning - Finance Director. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). An evaluation will be done annually to determine the performance of the position and if there are any areas of improvement that will need to be addressed. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This will be an ongoing operating cost for the city. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Finance Promote Finance Manager to Finance Director Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Goal: Objective/Initiative: Salary/Benefits - Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment 14,700 TOTAL 14,700 Salary/Benefits - Maintenance & Operating 14,700 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 5,700 5,700 5,700 5,700 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 5,700 5,700 5,700 5,700 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology ARCGIS Extensions Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: The city is currently creating an RFP to establish the most-qualified Records Management vendor. Our research over the last three years indicate a new records management system can be implemented in phases, depending on the complexity and the features that we want to integrate from the start. The actual cost for implementation may vary depending on how comprehenisive that implementation is, and whether it is done in a phased approach. Annual maintenance will run about 20% of the implementation cost, so that may vary as well. Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Improve Efficiency of GIS services Brief Description of New Program/Service or Improvement of Existing Service Level: These are three software extensions to the existing ArcGIS Desktop program: Spatial Analyst, 3D Analyst, and Network Analyst. These extensions will provide staff with the functionality to perform specialized and sophisticated GIS analyses, including creating, visualizing, and analyzing data in a realistic three dimensional perspective; work with and derive geographic information from LiDAR; perform sophisticated routing, closest facility, location allocation, and service area analyses; and derive answers from data using advanced spatial analyses such as hot spot analysis, cost- distance analysis, statistical analysis, and hydrologic modeling and analysis. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The measuremenst used to gauge performance will be: An increased level of service and accuracy to the end users Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). First year maintenance costs are included with the initial purchase of the software. However, this software will require annual maintenance costs of $5,700 in future budget years. Notes: Goal: Objective/Initiative: Salary/Benefits - Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts 30,000 General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 30,000 Salary/Benefits - Maintenance & Operating 30,000 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 30,900 31,827 32,782 33,765 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 30,900 31,827 32,782 33,765 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology Onsite Support Technician Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Alternative to VC3 onsite technician include hiring a half-time desktop support technician as a city employee. Average wage for basic qualifications is in the neighborhood of $21-24 dollars per hours. At 20 hours per week, the annual cost would be $24,000-$28,000 (costs for VOA seat included). Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTIdentify staffing needs and make sound recommendations as needed Brief Description of New Program/Service or Improvement of Existing Service Level: A support technician from VC3 will be dedicated onsite two days a week to provide faster response times and perform daily IT duties for the city. Their primary focus will be on the Police and Fire departments, to ensure the fastest possible response times for trouble tickets and regular maintenance of critical office and vehicle hardware. Time onsite would equate to 16 hours per week What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Public Safety requires the majority of the city's direct IT support, while also needing the quickest response time for outages and repairs. Performance will be measured by quicker response times and faster resolution times. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This cost would be a flat fee of $2,500 per month which would coincide with the duration of our existing contract with VC3. Notes: Goal: Objective/Initiative: Salary/Benefits 12,870 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 12,870 Salary/Benefits 12,870 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 13,256 13,654 14,063 14,485 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 13,256 13,654 14,063 14,485 Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTMaintaining high morale among "Team Milton" by fostering professional and rewarding careers Brief Description of New Program/Service or Improvement of Existing Service Level: Over the past several years, the special events function (or public outreach function) has been housed in the Communications department. After the Communications Manager left, we re-examined the responsibilities of that role and decided to keep the focus on communications and to separate the outreach function into its own department: Community Outreach & Engagement. The current Public Outreach Coordinator has a wealth of experience and would serve well as the manager of this newly created department. The request is to promote the current employee to Community Outreach Manager. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). An evaluation will be done annually to determine the performance of the position and if there are any areas of improvement that will need to be addressed. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This will be an ongoing operating cost for the city. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Outreach & Engagement Promote Public Outreach Coordinator to Community Outreach Manager Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Goal: Objective/Initiative: Salary/Benefits - Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies 20,000 Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 20,000 Salary/Benefits - Maintenance & Operating 20,000 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Build Community Connections ACCOUNT DESCRIPTION BUDGET REQUESTRecognize Milton's 10th Anniversary with a community celebration Brief Description of New Program/Service or Improvement of Existing Service Level: To recognize Milton's 10th anniversary, we are proposing to hold two events: one on December 1st and one for the opening of the new City Hall on April 29th. Also, throughout the year, we will promote and brand a 10th anniversary campaign to engage our community. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This is a one-time cost for the city. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Outreach & Engagement 10th Anniversary Events Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Goal: Objective/Initiative: Salary/Benefits 60,000 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 60,000 Salary/Benefits 60,000 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Department-Support Services Crime Analyst Position Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTIdentify staffing needs and make sound recommendations as needed Brief Description of New Program/Service or Improvement of Existing Service Level: New full time-job position: "Crime Analyst". The Support Services Division of the Milton Police Department is attempting to implement an Intelligence Led Policing approach to reducing the number of crimes comitted within its jurisdiction. The Crime Analyst position would be responsible for gathering statistical data and dissimenating it to the department. Officers and Command would then utilize the data collected to implement strategy geared towards reducing criminal activity and assist in accident reduction strategies. REduction of crimes and accidents would provide greater job satisfaction for officers, provide targeted purpose for the department and increase citizen safety and quality of life. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The measuremenst used to gauge performance will be timely and useful data delivered to the department to act upon; successful implementation of plans and strategies based on the data provided; and a measurable reduction in areas of concern targeted as priority by the Police Department. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The fiscal impact will be the cost of salary/benefits for this employee; and, the use of a computer and phone. Goal: Objective/Initiative: Salary/Benefits 67,500 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 67,500 Salary/Benefits 67,500 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Department-Support Services Request for Intelligence Analyst Position Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTIdentify staffing needs and make sound recommendations as needed Brief Description of New Program/Service or Improvement of Existing Service Level: New full time-job position: "IntelligenceAnalyst". The Support Services Division of the Milton Police Department is attempting to implement an Intelligence Led Policing approach to reducing the number of crimes comitted within its jurisdiction. The Intelligence Analyst position would be responsible for researching, collecting, and analyzing crime data to detect patterns and trends. Using statistical analysis, the Intelligence Analyst would provide accurate intelligence to the department to assist in criminal aprehension. Directed implementation of police resources would allow officers to concentrate on problem areas rather than random "reactive" patrol and provide better identification of prolific offenders and targeted response to crime. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The measuremenst used to gauge performance will be timely and useful data delivered to the department that would allow for a measurable reduction of demand on current resources; actionable intelligence delivered in a timely manner; a quantifiable reduction in actions by prolific offenders within Milton and subsequently surrounding jurisdictions. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The fiscal impact will be the cost of salary/benefits for this employee; and, the use of a computer and phone. Goal: Objective/Initiative: Salary/Benefits 86,500 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 86,500 Salary/Benefits 86,500 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 15,733 18,684 - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 15,733 18,684 - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Career Development Plan Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: The large initial outlay in year one is attributed to beginning the program. Many employess will qualify during the initial year. Future costs will be spaced out over time as employees progress through the Career Development Plan. Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Career Development Plan Brief Description of New Program/Service or Improvement of Existing Service Level: Develop an internal plan that will provide opportunities for professional growth, enhance potential for upward mobility, reduce attrition and improve individual job satisfaction through a program of Career Development and encouragement of higher education. There will be Career Development paths for both non-supervisory and supervisory employees What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The effectiveness of this plan will be gauged by overall professional development within the departement, annual turnover rate, and employee satisifaction. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The fiscal impact will be the cost of salary/benefits for this employee; and, the use of a computer and phone. Notes: Goal: Objective/Initiative: Salary/Benefits 8,604 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 8,604 Salary/Benefits 8,604 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 8,862 9,128 9,402 9,684 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 8,862 9,128 9,402 9,684 Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTMaintaining high morale among "Team Milton" by fostering professional and rewarding careers Brief Description of New Program/Service or Improvement of Existing Service Level: The Special Services Division was created this year to advance police training and intelligence capacities. This division plays a vital role in keeping the MPD at the forefront of contemporary police practices. Additionally, it plays a critical role in interfacing with the community and media. As its role has expanded, the responsibilities of the commanding officer have expanded. The duties and responsibilities associated with the commanding officer are now appropriate to a Captain, as opposed to the current rank of Lieutenant. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). An evaluation will be done annually to determine the performance of the position and if there are any areas of improvement that will need to be addressed. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This will be an ongoing operating cost for the city. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Promote Lieutenant to Captain Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Goal: Objective/Initiative: Salary/Benefits 53,295 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 53,295 Salary/Benefits 53,295 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 55,427 57,644 59,950 62,348 Decreases Operating Costs - - - Additional Revenues - - - - Other - - - - Total Operating Impact 55,427 57,644 59,950 62,348 Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTConduct a ongoing staffing analysis for the Fire and Rescue Operations Bureau Brief Description of New Program/Service or Improvement of Existing Service Level: Milton Fire-Rescue Paramedics currently receive a 5% stipend (on top of base pay) for their specialization which includes a significant amount of extra schooling, licensure, and liability (for both the City and employee) The Paramedic is also the backbone of our Emergency Medical Services system and a critical piece of the services we provide. However, with paramedic compensation on the rise in surrounding jurisdictions and private companies providing EMS services competing for qualified personnel, we have be having difficulty recruit and retaining Paramedics. This initiative--increasing the incentive to 10%--is intended to rectify that by bringing our compensation more in line with other jurisdictions. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Improved recruitment and retention of Paramedics. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The salary cost in this initiative is figured based on the midpoint of the current salary ranges by the number of Paramedics in each pay grade. It represent the difference between he 5% and 10% iterations of these figures. There will be annual costs involved. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Paramedic Incentive Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Goal: Objective/Initiative: Salary/Benefits 12,518 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 12,518 Salary/Benefits 12,518 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 13,019 13,540 14,081 14,645 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 13,019 13,540 14,081 14,645 Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTConduct a ongoing staffing analysis for the Fire and Rescue Operations Bureau Brief Description of New Program/Service or Improvement of Existing Service Level: Currently staff in administration see their annual pay reduced when they transfer from a 24/48 shift to the 40 hour work weeks. Relief factor for sick time, vacation, etc. is also greatly diminished. This is largely due to the fact that these positions require specialized skills and certifications in addition to the firefighter and EMT certifications beyond what is required of the equivalent ranks in the field and only have limited available replacements to continue to conduct city business (e.g. EMS oversight, next-day inspections, plan reviews, on-call investigations). This creates a disincentive for firefighters to fill the critical roles that ensure certifications are current, staff meets training guidelines, the building and business community receive professional and responsive service, etc. This initiative is meant to even out the financial impact of a captain or battalion chief (there are no FAO or Firefighter positions in Administration right now) is minimized and we can incentives people to seek the advanced certifications necessary to fill these critical roles. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This is an equalization for the immediate term, but should result in service in a non- suppression role in the department being more attractive to those who have the specialized skills necessary (or encourage their development among shift firefighters). While this will help current employees, it is meant primarily as a strategic tool to create future candidates to fill these critical functions in the future. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This will have minimal ongoing costs. The amount listed is based on the average hourly rate of each pay grade times the 96 holiday hours available. Holiday hours are used as the basis for this because the ability to earn holiday pay is part of the differential salary between the field and admin. A Battalion Chief coming from Operations to Administration would experience a pay cut. A Battalion Chief in operations should have the same W2 as a Battalion Chief in Administration, the Operations Battalion Chief's W2 is higher. However, this differential is meant also to address the expectation of routinely serving in an on-call capacity and serving off- hours in the EOC on a large-scale emergency, as well as compensation for the extra certifications/expectations. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Administration Salary Adjustment Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Goal: Objective/Initiative: Salary/Benefits 65,700 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications 200 Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms 3,000 Machinery/Equipment - Furniture/Fixtures - Other Equipment 4,600 TOTAL 73,500 Salary/Benefits 65,700 Maintenance & Operating 7,800 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 76,440 79,498 82,678 85,985 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 76,440 79,498 82,678 85,985 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Community Safety & Logistics Officer Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTConduct a staffing analysis for the Fire Prevention Bureau - Conduct a staffing needs analysis for Fire Support Services Brief Description of New Program/Service or Improvement of Existing Service Level: This position will fill two roles: public education/outreach and logistics. The position will include maintaining the clown program, the fire safety house, public education, and coordinating the numerous community events MFR participates in (and fill an ISO standard). It will also support the fire investigations program (also critical for ISO). When not engaged in prevention activities, this position would also take responsibility for all maintenance, vehicles, equipment, and tools in the fire department (and support suppression when needed). This role is currently filled very inefficiently as secondary duties by Captains on shift, creating significant issues with project continuity, FLSA liability, etc. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This would enhance our efficiency by increasing our ability to provide community safety programming and decrease liability caused by the current logistics program organization. The community outreach program has grown to the point that it demands the regular availability and schedule flexibility not provided by a shift officer (which is the current arrangement with the shift captain who often coming in off-duty for the regular events. It will also decrease the waste of tasking chiefs to handle administrative programs (supplies, maintenance, contract management). Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This initiative will have recurring personnel costs but will reduce liability and inefficiency across the operational side of the fire department. It will also provide some savings on the overtime budget as well as reducing ancillary costs of performing these duties on-shift (we currently have to use front-line apparatus on administrative tasks). Goal: Objective/Initiative: Salary/Benefits 211,680 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms 1,500 Machinery/Equipment - Furniture/Fixtures - Other Equipment 9,000 TOTAL 222,180 Salary/Benefits 211,680 Maintenance & Operating 10,500 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 221,707 230,575 239,799 249,390 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 221,707 230,575 239,799 249,390 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Rescue/Service Unit Staffing Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTConduct a ongoing staffing analysis for the Fire and Rescue Operations Bureau Brief Description of New Program/Service or Improvement of Existing Service Level: Rescue 42 is currently operating with one firefighter, which requires and Engine to respond along with the Rescue to all calls fore service. This initiative will significantly increase our efficiency and operational functionality as the smaller, cheaper to operate rescue will assume the bulk of the EMS workload from the current multi- apparatus response system we have now to s single unit response. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The rising EMS call volume (up 3% from 2014 to 2015 and 17% since 2012) in Milton will only accelerate in FY 17 with the addition of two large assisted living centers. This is a step in the multi-year process of meeting current and future needs in accordance with national standards. Additionally, ISO identified a need for personnel and a service company running out of this station and the ability of Rescue 42 to run as a stand-alone apparatus greatly increases our ability to meet this standard. This initiative will allow us to run the rescue as a stand-alone Quick Response Vehicle which will increase operational efficiency and prove more fiscally responsible during the span of the current strategic plan (primarily by saving the more expensive to operate engines for calls on which they are truly needed). Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). As with any personnel expansion, this will carry annual benefits and salary costs. The cost includes the purchase of one portable radio at 4000 each (to leave at the station) and three sets of turnout gear/uniforms at about 3000 per employee. There will also be periodically recurring uniform, equipment, licensing, and training costs associated with this initiative. However, this will also significantly increase our efficiency and operational functionality as the smaller, cheaper to operate rescue will assume the bulk of the EMS workload from the current multi-apparatus response system we have now. Goal: Objective/Initiative: Salary/Benefits 10,000 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training 30,210 Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 40,210 Salary/Benefits 10,000 Maintenance & Operating 30,210 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - Total Operating Impact - - - - Tuition, Books, Lab Fees, Cadaver Fee, Malpractice Insurance, FISDAP Clinical Scheduling = $5,035 Some overtime will be necessary to maintain minimum staffing while on-duty personnel attend class = $10,000 Funding for this program can be covered by using tuition reimbursement. Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTCondut an ongoing staffing analysis for the Fire and Rescue Operations Bureau Brief Description of New Program/Service or Improvement of Existing Service Level: The Department responded to over 2,300 emergency calls last year, 65% of those calls were EMS calls. EMS responses will continue to rise as the Milton community continues to grow. Currently, the Department has 20 paramedics, there is a need for more than one paramedic on the fire apparatus as a relief factor. The Department is proposing an in-house paramedic program, where our current employees can pursue their paramedic certification while on-duty. The program is a 15 month program that includes lecture, clinicals and ride-time. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This proposal is asking for six firefighters to participate in the program, once completed the firefighters will be National Registry and GA certified paramedics serving the Milton Community. This program will increase the efficiency of the Department and service provide to the community. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Future impact will be 10% paramedic pay for certified paramedics in FY18. The salary cost is figured based on the midpoint of the current salary ranges by the number of students in each pay grade = $30,632.20 Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire In-House Paramedic Class Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Goal: Objective/Initiative: Salary/Benefits 3,034 Professional Fees - Equipment R & M 2,826 Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications 350 Postage - Advertising - Printing 200 Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies 424 Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals 300 Uniforms 810 Machinery/Equipment 200 Furniture/Fixtures - Other Equipment - TOTAL 8,144 Salary/Benefits 3,034 Maintenance & Operating 5,110 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 8,470 8,809 9,161 9,527 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 8,470 8,809 9,161 9,527 Build Community Connections ACCOUNT DESCRIPTION BUDGET REQUESTImplement citizens emergency response team (CERT) program Brief Description of New Program/Service or Improvement of Existing Service Level: The Community Emergency Response Team will supplement its response capability after a disaster, civilians can be recruited and trained as neighborhood, business and government teams that, in essence, will be auxiliary responders. These groups can provide immediate assistance to victims in their area, organize spontaneous volunteers who have not had the training and collect disaster intelligence that will assist the City of Milton Fire Rescue responders with prioritization and allocation of resources following a disaster. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Active community participation in the new Milton CERT program will be the primary metric used for this initiative. The CERT is primarily used during disasters and other community events, and should also support our non-emergency disaster functions with trained volunteers, freeing up limited public safety staffing for response-related activities, so their successful use in a disaster or planned event will be the most critical performance measure. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This will have ongoing program costs and some overtime paid to fire staff on training events and meetings, but will not result in the addition of FTEs as this is primarily volunteer driven. Grant offsets through the state or federal government are likely but as yet undetermined. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Community Emergency Response Team Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Goal: Objective/Initiative: Salary/Benefits 40,563 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 40,563 Salary/Benefits 40,563 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 74,606 77,590 80,694 83,922 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 74,606 77,590 80,694 83,922 Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: The Specialized Career Path Training program is designed to encourage career development for all levels of firefighters and ensure that the Department develops the talent to meet the current/future needs of Milton’s citizens. These career path specializations may be held by any rank. Firefighters who seek certification in one of all of the specialized areas are individually responsible for arranging their basic training (when the specific program is not offered in-house or specifically department sponsored) and for ensuring their continued certification in each of the fields in accordance with state, national, and ISO standards. Completion of a specialization does not necessarily guarantee a firefighter or officer promotion or assignment in their specialized field. Normal promotional/testing rules still apply. However, the Department recognizes the benefit of firefighters that are broadly trained and seeks to encourage this specialization over a firefighter’s career, especially in areas that fall within Milton Fire-Rescue’s core mission. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Advanced training and specialization on the part of firefighters will be the immediate performance metric. Long-term results should be a better qualified firefighting service in the community as well as a morale benefit for giving firefighters a way to develop their personal careers in a small department with limited opportunity for promotion. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The cost associated with this project is a scientific estimate based on average salaries by rank. The plan provides a tiered ranking system within the firefighter pay range that rewards training and experience with a 2.5% stipend increase for Firefighter II and another for Firefighter III designations. It also provides a 2.5% stipend for specializing in one of four career tracks: prevention, public education, field training, and technical rescue. The cost estimates assume a substantial increase between FY17 costs and FY 18 costs on the assumption that more of the department will take advantage of the program. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Career Path Initiative Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Goal: Objective/Initiative: Salary/Benefits 16,090 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 16,090 Salary/Benefits 16,090 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 16,734 17,403 18,099 18,823 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 16,734 17,403 18,099 18,823 Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTConduct a ongoing staffing analysis for the Fire and Rescue Operations Bureau Brief Description of New Program/Service or Improvement of Existing Service Level: The fire department routinely requires its employees to serve a shift(s) in an "acting" capacity. In the event that a shift supervisor or manager is off for training, sickness, vacation, FMLA, or other reason, a qualified person of a subordinate rank is allowed to "ride up" and fill the duties and responsibilities of the supervisor/manger for the shift. This usually involves coordination of personnel, organizing station or shift activities, serving in a command capacity on incidents, and sometime fulfilling specialized responsibilities of their supervisor/manger. This initiative is intended to compensate personnel for the additional responsibility on a per-shift basis. Under this plan, personnel would be compensated by receiving 1 extra hour of pay for each shift worked out of class. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This initiative is intended to compensate personnel for responsibilities they already perform beyond their class specification. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The cost for this initiative is derived by figuring the hourly rate of each pay grade and multiplying it by the maximum number of vacation days available in a year among the next higher ranked personnel. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Working Out-of-Class Initiative Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Goal: Objective/Initiative: Salary/Benefits - Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training 150 Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals 100 Books/Periodicals 340 Uniforms 3,615 Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 4,205 Salary/Benefits - Maintenance & Operating 4,205 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 150 156 162 169 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 150 156 162 169 With responsibilities to enforce both fire code and criminal law and execute search warrants, a common standard qualification for fire marshal is state certification as a peace officer. Currently, the fire marshal (FM) maintains that certification, but the Assistant Fire Marshal (AFM) does not. In the interest of operational efficiency, to complete the basic training of the AFM, and to ensure that the city has continuity in this position in the future, this initiative will support sending the AFM to POST basic training, including providing all of the necessary equipment. This initiative also provides funds to replace the FM's expired bullet proof vest and purchase a firearm identical to the AFM's (the FM currently has the original issue police .40 caliber, which the rest of the police department has stopped using). CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Fire Investigator POST Certification Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTConduct a staffing analysis for the Fire Prevention Bureau Brief Description of New Program/Service or Improvement of Existing Service Level: What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Successful completion of the training program by the AFM is the clear measure of success in this initiative. In conjunction with the police department, the new officer will also have to participate in a CID/Patrol FTO program to ensure that he has the essentials of police operations prior to full qualification as a peace officer. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Successful completion of the training program by the AFM is the clear measure of success in this initiative. In conjunction with the police department, the new officer will also have to participate in a CID/Patrol FTO program to ensure that he has the essentials of police operations prior to full qualification as a peace officer. Goal: Objective/Initiative: Salary/Benefits - Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training 2,700 Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 2,700 Salary/Benefits - Maintenance & Operating 2,700 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 1,775 1,820 1,866 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 1,775 1,820 1,866 - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTDevelop strategies to maintain/improve the Fire Department's ISO rating Brief Description of New Program/Service or Improvement of Existing Service Level: AlphaACT® FIRE’s is an additional program offered through our online training provider. AlphaACT® FIRE is a web-based training solution that helps fire ground incident commanders build their skills in decision-making in the high stress, chaotic environment of a fire response. This program offers an impressive library of pre-built training, dynamic scenario-based courses meant to help fire ground incident commanders improve their decision-making skills. Along with the library this program offers the ability to build your own scenarios with structures from your own territory and from post incident reports of previous calls. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Improved performance and decision making skills from Officers and Seat Riders (acting officers). Reduced chances of injury on emergency scenes. Improved confidence among all personnel. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). After the initial set up there will only be an annual maintenance contract costs CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Target Solutions Alpha Act Fire Scenario Trainer Addition Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Goal: Objective/Initiative: Salary/Benefits 9,210 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 9,210 Salary/Benefits 9,210 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 9,578 9,962 10,360 10,774 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 9,578 9,962 10,360 10,774 Local comparison - in Roswell, Forsyth County, Gwinnett County, Cherokee County, Sandy Springs, and Alpharetta the Fire Marshal and Emergency Manager are separate positions. Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTConduct a staffing analysis for the Fire Prevention Bureau Brief Description of New Program/Service or Improvement of Existing Service Level: The Fire Marshal position is equivalent to the rank of Battalion Chief and pay with a greater level of responsibility. The Fire Marshal is required to maintain the same certifications as a Battalion Chief in the Operations Bureau (FFI, FFII, NIMS 100-400, Fire Officer I, EMT, Bachelor's Degree). The Fire Marshal's position is also required to be certified as a Fire Inspector, Fire Investigator, Fire Educator, Juvenile Fire setter Intervention Specialist, and Fire Plan Review, POST Certification. This is a total of 94 additional recertification hours annually. In addition, this position has many administrative responsibilities and serves as the Emergency Manager for the City. The Emergency Manager is responsible for coordinating with the County, State and Federal Partners during disasters, developing plans for hazard mitigation, mass evacuation and the regional POD program. Activates the EOC and communicates with the City leadership during EOC events. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This initiative is intended to make an adjustment to pay range 35. The Fire Marshal position is currently performing two roles in the organization at maximum performance. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This initiative will have recurring personnel costs. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Fire Marshal / Emergency Manager Pay Adjustment Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Goal: Objective/Initiative: Salary/Benefits 25,000 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications 200 Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms 500 Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 25,700 Salary/Benefits 25,000 Maintenance & Operating 700 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 26,728 27,797 28,909 30,065 Decreases Operating Costs 10,400 10,816 11,249 11,699 Additional Revenues - - - - Other - - - - Total Operating Impact 37,128 38,613 40,158 41,764 Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTConduct a staffing analysis for the Fire Prevention Bureau Brief Description of New Program/Service or Improvement of Existing Service Level: This position is a part-time, no-benefit position that will assume the annual inspections responsibility currently conducted by the Assistant Fire Marshal. This will free the Captain-level AFM up to perform new construction and supervisory related tasks. It will also allow the department to bring the fire plan review function in-house, eliminating the need for the private contractor to mail the plans out of state to their plan reviewer and giving us more direct coordination between the plan review and inspection process (Fire Marshal already reviews site plans, plats, and BOE projects). It is only with fire plans that inspections and plan review are handled separately...in both Building and Community Development, the plan reviews and inspections are conducted by the same department. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This would enhance our efficiency by increasing our ability to provide timely plan review services, free the Captain-level employee up for management and new construction/development-related tasks, and provide more flexibility in our administrative model to meet the needs of the building and business community (both for annual inspections and new construction). This initiative should have a positive impact both on plan review efficiency and provide more consistency on annual inspection programs. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This initiative will have recurring personnel costs but will reduce liability and inefficiency across the operational side of the fire department. It will also allow the City to eliminate the 90% share of the outside contract plan reviewer and retain that off setting revenue stream. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire P/T Fire Inspector Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Goal: Objective/Initiative: Salary/Benefits - Professional Fees 65,000 Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment TOTAL 65,000 Salary/Benefits - Maintenance & Operating 65,000 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Parcel Realignment Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTIdentify staffing needs and make sound recommendations as needed Brief Description of New Program/Service or Improvement of Existing Service Level: This is a project to re-align and correct the geometry of the existing GIS parcel dataset that the City receives from Fulton County. Currently the geometry of the parcels is of very poor quality and is not being maintained correctly by the County. This project would encompass georeferencing and/or COGO drawing of all subdivision plats, LDPs, capital improvement plans and other documents to place the parcels in their correct geographic location. This project will increase the geographic accuracy of the parcel dataset and any future analyses that will use this dataset. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The measuremenst used to gauge performance will be: An increased level of service and accuracy to the end users Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). No additional costs Goal: Objective/Initiative: Salary/Benefits 100,990 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications 920 Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training 1,500 Maintenance Contracts - General Supplies 1,500 Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel 1,167 Food/Meals - Books/Periodicals - Uniforms 1,500 Machinery/Equipment - Furniture/Fixtures - Other Equipment 5,000 TOTAL 112,577 Salary/Benefits 100,990 Maintenance & Operating 11,587 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 104,020 107,140 110,354 113,665 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 104,020 107,140 110,354 113,665 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Facilities Manager Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTIdentify staffing needs and make sound recommendations as needed Brief Description of New Program/Service or Improvement of Existing Service Level: This position will provide oversight and management of equipment, machinery, buildings and other facilities including budgets and scheduling of routine maintenance operations. This position will report directly to the City Architect. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). These activities are currently being performed by our Parks and Recreation Department in a limited number of city owned facilities. As the number of city owned facilities has grown the need for qualified professional facilties management will be necessary to ensure adequate service is provided to the facility users and to ensure that the systems are inspected and maintained to ensure the most efficient use and longest life of those systems. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This position have recurring salary and benefits costs as well as associated supplies and vehicle maintenance. The salary and benefits would be $100,990 annually. Since the position would start once City Hall is constructed, we are submitting a request for 6 months of the salary. Goal: Objective/Initiative: Salary/Benefits 3,848 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 3,848 Salary/Benefits 3,848 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 3,848 3,848 3,848 3,848 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 3,848 3,848 3,848 3,848 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Parks & Recreation Pay Increase for Camp Joyful Soles Counselors Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Park & Recreation Enrichment ACCOUNT DESCRIPTION BUDGET REQUESTMaintain and Establish New Program Providers Increase the hourly wage of the Counselors at Camp Joyful Soles Currently we are paying counselors at the following rates of pay: Counselor 1 - $8.00/hour, Counselor 2 - $9.00/hour and Lead Counselor - $10.00/hour. I am proposing to raise the rates of pay to a more competative position for this local market. The local fast food restaurants are starting people at $9.25/hour. The counselor's job is substantially more difficult than that of a fast food worker. I am proposing Counselor 1 - $10.00/hr, Counselor 2 - $12.00/hour and Lead Counselor - $14.00/hour. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Counselors are evaluated by the Camp Supervisors with input from the Program Manager. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Given the assumption of two counselor 1's, three counselor 2's and one lead counselor, this nets out to a payroll increase of $13.00/hour. Counselors work for 7.4 weeks at 40 hours per week for a total of 296 hours. Multiplied by the $13.00/hr proposed increase, the fiscal impact is $3,848.00. Goal: Objective/Initiative: Salary/Benefits 84,000 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 84,000 Salary/Benefits 84,000 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Request for Landscape Architect Position Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTIdentify staffing needs and make sound recommendations as needed Brief Description of New Program/Service or Improvement of Existing Service Level: New full time-job position: "Landscape Architect". The Community Development Department is in need of additional staff assistance regarding landscape design matters. This position will report to the Community Development Director and will be responsible for administering the rural viewshed requirements, plan review, implementation of the tree preservation ordinance, and overseeing the day to day activities of the City Arborist. See attached description and breakdown of weekly tasks. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The measuremenst used to gauge performance will be increased quality of design for landscaping in the rural viewshed; enhanced review of development plans; enhanced professional response to public inquiries;and increase of enforcement of tree preservation ordinance. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The fiscal impact will be the cost of salary/benefits for this employee; and, the use of a computer and phone. Goal: Objective/Initiative: Salary/Benefits 56,000 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 56,000 Salary/Benefits 56,000 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development New Employee - Zoning and Development Technician Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTIdentify staffing needs and make sound recommendations as needed Brief Description of New Program/Service or Improvement of Existing Service Level: New full time-job position: "Zoning and Development Technician". The Community Development Department is in need of low- level technical and administrative support. This position will report to the Community Development Director and will be responsible for procesing zoning, variance and development applications as well as providing project and clerical support for the staff. See attached jon description and breakdown of weekly tasks. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The measuremenst used to gauge performance will be: a decrease of time required for processing permits; the creation and implementation of a document management system; decrease in response time to telephone and customer service inquiries; and better integration of zoning informationon into the GIS system. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The fiscal impact will be the cost of salary/benefits for this employee; and, the use of a computer and phone. Strategy: Strategic Action Item: Salary/Benefits 84,000 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications 1,000 Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms 400 Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 85,400 Salary/Benefits 84,000 Maintenance & Operating 1,400 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Strategic, Efficient & Engaged Government Identify staffing needs and make sound recommendations as needed ACCOUNT DESCRIPTION BUDGET REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Request for Code Enforcement Supervisor Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Notes: Brief Description of New Program/Service or Improvement of Existing Service Level: New full time-job position: "Code Enforcement Supervisor". Presently the city's code enforcement efforts are handled by one code enforcement officer who reports to the Support Services Division of the Police Department. Presently, the city is unable to meet community demands in regards to code enforcement. As part of this initiative a Code Enforcement Supervisor would be added to both provide addtional code enforcement response but also coordinate and supervises the citys overall code enforcement efforts. Additionally, the code enforcement program would be placed back within the Community Development Department. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The measurement used to gauge performance will be improved response and handling of code enforcemtn issues throughout the city. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The fiscal impact will be the cost of salary/benefits, uniforms and radio. Goal: Objective/Initiative: Salary/Benefits - Professional Fees 30,000 Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel Dues & Fees - Education & Training - Maintenance Contracts General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 30,000 Salary/Benefits - Maintenance & Operating 30,000 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Economic Development Branding & Website Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: $30,000 - Development of branding and website specific for Milton EcDev, $2,500 - IEDC Professional EcDev courses at Georgia Tech Economic Development ACCOUNT DESCRIPTION BUDGET REQUESTDevelop a working spirit with our business community to foster a reputation for being a great place to do business Brief Description of New Program/Service or Improvement of Existing Service Level: Development of branding and website to compliment recruitment strategy. Showcasing available properties, incentives, demograpics, and overall reasons to choose Milton as your place to build or expand your business. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). We can track the engagement on the website. If we are going to invest in the research provided by Buxton Group, we need to have a central location to showcase the data while recruiting. To send them to our current EcDev page would be to showcase the staff and not the city. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). I would assume that general updates of the website can be made by the EcDev department, but some outside consulting may be needed. Notes: Goal: Objective/Initiative: Salary/Benefits - Professional Fees 50,000 Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel 1,800 Dues & Fees 800 Education & Training 500 Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals 200 Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 53,300 Salary/Benefits - Maintenance & Operating 53,300 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 50,000 50,000 - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 50,000 50,000 - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Economic Development Enhance Recruitment Program Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: $50,000 - Buxton Retail Recruitment, $800 Annual ICSC Members, $2,500 Attendance at an ICSC Conference Economic Development ACCOUNT DESCRIPTION BUDGET REQUEST Enhance Recruitment Program Brief Description of New Program/Service or Improvement of Existing Service Level: (1) Commission a study, like the one being proposed by Buxton Group, that will evaulate Milton's current demographics and offerings, and present retail recruitment opportunities using market intelligence to showcase retail potentional to prospective new businesses and run reports to assist local businesses. (2) Using that intelligence, join the International Conference for Shopping Centers (ICSC) and attend an annual conference to actively speak with proposed recuits and match with our developers. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Understanding that business recruitment takes time, Rochester, NY has found a return of $90 to every $1 spent on the Buxton resource over the last 9 years. Evaulating the increased retail recruited through the iniative and efforts made to retain and grow was is currently in the city, can be evaulate in ROI. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Buxton Group recommends a three-year partnership at $50,000 per year. Notes: Goal: Objective/Initiative: Salary/Benefits - Professional Fees 7,200 Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 7,200 Salary/Benefits - Maintenance & Operating 7,200 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Economic Development Economic Development Video Series Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: The standard rate for video creation is $1,200 per minute of finished video produced. Economic Development ACCOUNT DESCRIPTION BUDGET REQUEST Economic Development Video Series Brief Description of New Program/Service or Improvement of Existing Service Level: In discussion with Community Development, we discovered that a recurring issue is residents and business owners who do not understand our processes. By creating a series of videos that walk people through (for example) how to apply for business permit - and actually show them how that piece of paper moves around City Hall, why each piece is needed, and how to make sure that you bring everything with you the first time. Strategic Plan calls for 6 videos per year. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This will have to measured by customer satisfaction. We can track the number of views and feedback. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). If we have more procedures and it is received well, this would be a cool thing to continue releasing regularly on the city site. Notes: Goal: Objective/Initiative: Salary/Benefits 50,578 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 50,578 Salary/Benefits 50,578 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 52,095 53,658 55,268 56,926 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 52,095 53,658 55,268 56,926 Strategic, Efficient & Engaged Government Identify staffing needs and make sound recommendations as needed ACCOUNT DESCRIPTION BUDGET REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Economic Development Reclassify Part-Time Economic Development Manager to Full-Time Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Brief Description of New Program/Service or Improvement of Existing Service Level: Through the development of the Strategic Plan, a goal was identified that focused on Economic Development and its importance to the community. There are also numerous initiatives throughout the Plan that relate to the functions of this department. To obtain the goals and objectives in the Plan is more than a part-time person can handle. The request being submitted is for the current part-time Economic Development Manager to transition to full-time. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). An evaluation will be done annually to determine the performance of the position and if there are any areas of improvement that will need to be addressed. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This will be an ongoing operating cost for the city. Previous Year's Plan New/Revised Request Total Request Mayor & Council Land Conservation - 885,227 300,000 - 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,985,227 - - Mayor & Council Green Space Bond Initiative 200,000 200,000 - - - - - - - - - 200,000 - - General Administration Vehicle Replacement Reserve - 33,176 10,000 (10,000) - 10,000 10,000 10,000 10,000 10,000 10,000 93,176 - - IT (new)Records Management System 200,000 - 200,000 200,000 - - - - - - 200,000 - - IT (new)Local Backup Appliance 18,600 - 18,600 18,600 - - - - - - 18,600 - - General Govt Buildings City Hall 12,813,801 11,151,801 1,293,850 368,150 1,662,000 - - - - - - 12,813,801 - - Municipal Court Renovation of Court Facility - 55,000 - (55,000) (55,000) - - - - - - - - - Police Public Safety Communications 2,541,190 2,493,206 - (352,016) (352,016) - - - - - - 2,141,190 400,000 - Police Police/Fire/Court Facility 10,800,000 30,000 - 649,741 649,741 - - - - - - 679,741 329,663 9,790,596 - Police Vehicle Replacement Reserve - 805,971 150,000 - 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,855,971 - - Police Automated License Plate Reader - - - - - - - - - - - - - - Fire Station 42 Roof Repair 10,000 10,000 - - - - - - - - - 10,000 - - Fire Station 43 Parking Lot Repair 113,644 113,644 - - - - - - - - - 113,644 - 0 Fire Station 42 Replacement 2,157,000 157,000 1,410,000 (1,561,000) (151,000) - 157,000 1,994,000 - - - 2,157,000 - - Fire Live Fire Training Facility 550,000 500,000 - - - - - - - - - 500,000 50,000 - - Fire Station 41 Generator Replacement 38,189 47,000 - (8,811) (8,811) - - - - - - 38,189 - - Fire Fuel Management System 33,000 33,000 - - - - - - - - - 33,000 - - Fire Apparatus/Vehicle Replacement - 1,968,841 350,000 - 350,000 400,000 450,000 450,000 450,000 450,000 450,000 4,968,841 - - Fire AED Units 46,218 46,218 - - - - - - - - - 46,218 - - Fire Mass Notification Sirens 300,000 300,000 - - - - - - - - - 300,000 - - Fire SCBA Replacement 280,502 - - - - 140,251 140,251 - - - - 280,502 - - Fire West Side Fire Station 2,100,000 - - - - - - - 150,000 1,950,000 - 2,100,000 - - Public Works Asset Management Software 60,000 60,000 - - - - - - - - - 60,000 - - Public Works Bridge Replacement Program - 741,172 300,000 - 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,841,172 - - Public Works Construction Inspectors - 99,912 43,732 (43,732) - 45,044 46,395 47,787 49,221 50,698 52,219 391,276 - - Public Works Crabapple NE Connector Rd 2,300,000 50,000 - - - 1,300,000 - 950,000 - - - 2,300,000 - - Public Works Crabapple Parking Deck - - - - - - - - - - - - - - Public Works Crabapple SE Connector - - - - - - - - 150,000 - - 150,000 - - Public Works Crabapple Streetscape 753,500 253,500 - - - - - - - - - 253,500 500,000 - Public Works Gravel Roads Maintenance - 289,074 115,000 - 115,000 115,000 115,000 115,000 115,000 115,000 115,000 1,094,074 - - Public Works Intersection-Bethany @ Providence 1,460,000 - 60,000 (60,000) - 60,000 - - - - - 60,000 - 1,400,000 Public Works Intersection-Crabapple @ Birmingham 8,538,010 2,319,602 - (100,000) (100,000) - - - - - - 2,219,602 6,318,408 - Public Works Intersection-Freemanville @ Providence & B'ham 2,624,557 710,000 890,000 - 890,000 786,804 - - - - - 2,386,804 237,753 - - Public Works Intersection-Hopewell @ Bethany Bnd/Bethany Way 295,000 295,000 - - - - - - - - - 295,000 - 0 Public Works Intersection-Hopewell @ Birmingham 1,581,000 1,485,000 - - - - - - - - - 1,485,000 96,000 - - Public Works Intersection-Hopewell @ Hamby 1,175,000 - - - - - - 75,000 1,100,000 - - 1,175,000 - - Public Works Intersection-Hopewell @ Thompson 1,745,365 - - - - - - - 400,000 1,345,365 - 1,745,365 - - Public Works Intersection-Hopewell/Francis/Cogburn 992,103 992,103 - - - - - - - - - 992,103 - (0) Public Works Intersection-SR9 @ Bethany Bend 125,000 65,000 - - - - - - - - - 65,000 60,000 - Public Works Intersection-Webb Rd Turn Lanes 185,000 185,000 - - - - - - - - - 185,000 - - Public Works McGinnis Ferry Interchange 50,000 50,000 - - - - - - - - - 50,000 - - Public Works NPDES - 364,480 50,000 (50,000) - 50,000 50,000 50,000 50,000 50,000 50,000 664,480 - - Public Works Pavement Management - 6,826,112 1,700,000 - 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 18,726,112 2,180,807 - Public Works Repair Major Stormwater Structures - 914,899 275,000 (2,119) 272,881 275,000 275,000 275,000 275,000 275,000 275,000 2,837,780 - - Public Works Replace School Zone Flashers 103,000 103,000 - - - - - - - - - 103,000 - - Public Works Re-Striping Existing Roads - 187,219 80,000 (80,000) - 80,000 80,000 80,000 80,000 80,000 80,000 667,219 - - Public Works Sidewalk Construction & Repair - 1,407,770 100,000 (100,000) - 100,000 100,000 100,000 100,000 100,000 100,000 2,007,770 79,426 - Public Works Storage Building and Yard Construction 289,145 250,000 - - - - - - - - - 250,000 39,145 - - Public Works Traffic Calming - 102,234 - - - - - - - - - 102,234 1,329 - Public Works Trail Connection to Big Creek Greenway 1,150,000 20,000 300,000 (300,000) - 300,000 300,000 300,000 - - - 920,000 230,000 0 Public Works Transportation Master Plan Update 225,000 225,000 - - - - - - - - - 225,000 - - Public Works Vehicle Replacement Reserve - 169,500 10,000 - 10,000 10,000 10,000 10,000 10,000 10,000 10,000 239,500 10,225 - Public Works Mobile Traffic Control Center 329,518 9,625 - - - 169,893 150,000 - - - - 329,518 - - Public Works Snow Plow 6,000 6,000 - - - - - - - - - 6,000 - - Public Works North Fulton Transportation Plan 35,000 35,000 - - - - - - - - - 35,000 - - Public Works Salt/Sand Spreader 9,500 9,500 - - - - - - - - - 9,500 - - Capital Project Name 2017 - 2023 Capital Improvement Plan Funding Source: Operating Budget Planned Funding Requests Unfunded Amount Other Funding Source 2017 - 2023 Funding from Operating Budget Previously Allocated Estimated Total CostDepartment Funding from Impact Fees 2023 Plan 2022 Plan 2021 Plan 2020 Plan 2019 Plan 2018 Plan 2017 Previous Year's Plan New/Revised Request Total RequestCapital Project Name 2017 - 2023 Capital Improvement Plan Funding Source: Operating Budget Planned Funding Requests Unfunded Amount Other Funding Source 2017 - 2023 Funding from Operating Budget Previously Allocated Estimated Total CostDepartment Funding from Impact Fees 2023 Plan 2022 Plan 2021 Plan 2020 Plan 2019 Plan 2018 Plan 2017 Parks & Recreation Bell Memorial Park 10,294,800 594,800 - - - - - - - - - 594,800 9,700,000 - Parks & Recreation Park & Trail Expansion - 2,000,000 - (153,555) (153,555) - - - - - - 1,846,445 2,651,047 - - Parks & Recreation Utility Vehicle for Bell Memorial Park 17,000 17,000 - - - - - - - - - 17,000 - - Parks & Recreation Vehicle Replacement Reserve - 26,921 - - - - - - - - - 26,921 17,000 - Parks & Recreation Providence Park 338,055 288,055 75,000 (25,000) 50,000 - - - - - - 338,055 - - Parks & Recreation Chadwick Landfill 1,200,000 - - - - 100,000 - 100,000 250,000 250,000 500,000 1,200,000 - - Parks & Recreation Birmingham Park 1,500,000 - - - - - - - - 500,000 1,000,000 1,500,000 - - Parks & Recreation IGA Improvements at Northwestern Middle School 10,000 10,000 - - - - - - - - - 10,000 - - Parks & Recreation Broadwell Park Pavilion Playground 50,000 - - 28,555 28,555 - - - - - - 28,555 21,445 - - Parks & Recreation (new)Master Plan Update 75,000 - 75,000 75,000 - - - - - - 75,000 - - Parks & Recreation (new)Community Center 8,000,000 - - - - - - - - - - - 8,000,000 - Community Development Tree Recompense - - - - - - - - - - - - 258,900 - Community Development Downtown Milton Master Plan 80,000 80,000 - - - - - - - - - 80,000 - - Community Development Gateway/Wayfinding Signage & Historic Markers 212,500 101,453 35,000 71,985 106,985 - - - - - - 208,438 4,062 - Community Development (new)Unified Development Code 200,000 - - 200,000 200,000 - - - - - - 200,000 - - Total 78,211,197 40,174,015 7,547,582 (1,289,202) 6,258,380 6,391,992 4,333,646 7,006,787 5,639,221 7,636,063 5,092,219 82,532,323 3,425,053 37,550,753 1,400,000 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1110-541100001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 376,158 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 509,069 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 885,227 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,985,227 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:885,227 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,985,227 - - - - - - Protect and Preserve Open Space PROJECT NAME:Land Conservation $300,000 2030 Mayor & Council Open Space Preservation PROJECT DESCRIPTION and/or JUSTIFICATION: The City of Milton invested in a Conservation Plan and it was recently delivered with several recommendations. One of the themes is that Milton should attempt to protect an equal number of acres each year as is developed. While we are still in the process of determining which of many land conservation options will be used, this funding is designed to be a first a step toward our initial conservation transactions. The actual program design is being constructed. This funding will allow us to move beyond the planning phase and into an actual conservation project(s). FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Total: Insert picture Milton Landscape IMPACT ON OPERATING BUDGET: This project should have no impact on the operating budget as the transaction once complete is intended to be held by a land trust and no further action should be required by Milton staff or by using Milton resources. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1110-521200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 1,301 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 200,000 Total Project Cost:200,000 Rollover at FYE 16 198,699 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 200,000 - - - - - - - 200,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:200,000 - - - - - - - 200,000 - - - - - - Protect and Preserve Open Space PROJECT NAME:Green Space Bond Initiative $200,000 2017 Mayor & Council Open Space Preservation PROJECT DESCRIPTION and/or JUSTIFICATION: Recognizing that preservation of open space or green space is a priority of the community, we are looking to explore the option of doing a green print plan and pursuing general obligation bond financing for the preservation of green space. The estimated cost of the green print is around $100k-$150k and the cost of using a firm to assist with the GO bond process is around $37,000. A green print is not a prerequisite to moving this initiative forward, but it is an option and one that should be funded if the City Council decides to move in that direction. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: Should the city move forward with the issuance of a G.O. Bond, there will be annual debt service payments that will affect the operating budget. Without knowing the amount and terms of the bond, it is difficult to estimate what the annual costs will be. It is simply important to note the costs will be significant. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1500-542202000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 19,414 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 13,762 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 33,176 - 10,000 10,000 10,000 10,000 10,000 10,000 93,176 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:33,176 - 10,000 10,000 10,000 10,000 10,000 10,000 93,176 - - 500 - - 500 Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Admin) $0 N/A General Administration Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for standard replacement of vehicles other than Police, Fire and Public Works FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: The impact will involve general vehicle maintenace and gasoline Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2017 - 2023 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 200,000 Total Project Cost:200,000 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - 200,000 - - - - - - 200,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 200,000 - - - - - - 200,000 - - 29,000 - - 29,000 Total: Insert picture Insert description of picture IMPACT ON OPERATING BUDGET: The fiscal impact will be the initial cost of implementation, followed by an annually renewed support agreement. The annual cost will be offset by the cancellation of our current annual agreement with Optiview ($11,000) Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues [Type in your strategic action item] PROJECT DESCRIPTION and/or JUSTIFICATION: A new records management system will combine existing records into a single repository that integrates with the city's different software applications to centralize data and increase transparency to citizens. Workflow features will streamline processes, and employees will access the data through a single interface. Having all city records and searchable in one location will result in faster data search and retrieval, reduce the amount of office space needed to store physical records, and increase collaboration between employees and citizens. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Strategic, Efficient & Engaged Government PROJECT NAME:Records Management System $200,000 2017 Information Technology CAPITAL IMPROVEMENT PROGRAM 2017 - 2023 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 18,600 Total Project Cost:18,600 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - 18,600 - - - - - - 18,600 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 18,600 - - - - - - 18,600 - - - - - - Total: Insert picture Insert description of picture IMPACT ON OPERATING BUDGET: This request is for just the hardware appliance which will replace the existing backup device at the city. The annual impact is calculated in the IT-Offsite Backup Service tab of this spreadsheet Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues [Type in your strategic action item] PROJECT DESCRIPTION and/or JUSTIFICATION: The project cost is for a backup appliance which will reside at city hall. The appliance will manage daily backups of all data not stored in the VC3 cloud. We anticipate a large increase the the city's total data over the next five years, and this device has the capacity for that growth. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Strategic, Efficient & Engaged Government PROJECT NAME:[Enter project name] $18,600 2017 Information Technology CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1565-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 200,000 Construction 11,668,150 Expended Through FY 16 3,056,547 Land Acquisition 945,651 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:12,813,801 Rollover at FYE 16 8,095,254 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 11,151,801 1,662,000 - - - - - - 12,813,801 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:11,151,801 1,662,000 - - - - - - 12,813,801 - - 162,000 - - 162,000 Provide Responsible and Responsive Government PROJECT NAME:City Hall $12,813,801 2017 Mayor & Council Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: In 2014, the City acquired approximately two acres in the heart of Crabapple for the future site of City Hall. The vision is to create a vibrant downtown for Milton in this area. Planning and design work for the building has already begun. The anticipated completion will be in the spring of 2017. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Future Location of City Hall - Crabapple Area IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of general building maintenance, utilities, janitorial services and grounds maintenance. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 55,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 55,000 (55,000) - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:55,000 (55,000) - - - - - - - - - - 3,000 - 3,000 Insert picture Alpharetta Municipal Court Facility IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of a monthly lease of $3,000 Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The City is exploring the opportunity to partner with the City of Alpharetta to share the court facility they occupy in Crabapple. Renovations would need to be done to the building to convert space that is currently vacant into offices for our staff. Other renovations include possibly removing the fixed benches and replacing them with non-fixed seating, such as stackable chairs. This would increase the capacity for the building and would affectively be more in-line with the maximum capacity that we currently have. Funds would also be needed to bring the courtroom security into compliance with CALEA standards. Office furniture for 2 employees and 14 filing cabinets containing court records would need to be moved to the new facility. Update: During FY16, it was determined that this was not feasible and decided to go in a different direction. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Renovation of Court Facility $0 2016 Municipal Court CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3210-521210001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction 2,050,000 Expended Through FY 16 2,071,950 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 441,190 Total Project Cost:2,541,190 Rollover at FYE 16 821,256 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 2,493,206 (352,016) - - - - - - 2,141,190 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other-E911 Fund 400,000 - - - - - - - 400,000 Funding Source Total:2,893,206 (352,016) - - - - - - 2,541,190 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Public Safety Communications $2,541,190 2015 Police Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: This will cover the city's share of costs associated with the North Fulton Radio System Authority's implementation of a communications system for four cities in North Fulton. This system will be used by fire and police. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Communication Towers (Stock Image) IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3210-541300200 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 800,000 Construction 10,000,000 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:10,800,000 Rollover at FYE 16 45,557 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 30,000 649,741 - - - - - - 679,741 Debt Financing - - 4,895,298 4,895,298 - - - - 9,790,596 Grant Funding - - - - - - - - - Impact Fees 15,557 104,702 104,702 104,702 - - - - 329,663 Funding Source Total:45,557 754,443 5,000,000 5,000,000 - - - - 10,800,000 - - 161,000 - - 161,000 Previously Allocated Planned Funding Requests Total Funding Unfunded Amount PROJECT NAME:Police/Court Facility $10,800,000 2020 Police Provide Responsible and Responsive Government Insert picture 3.7 Acre Site on Highway 9 Non-Recurring IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of general building maintenance, utilities, janitorial services and grounds maintenance. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: In order to vacate the currently leased City Hall space the city will need to design and build a combined police headquarters and court facility. This will be located on Highway 9 on property currently owned by the city. FUNDING SOURCE(S): CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3210-542202000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 788,499 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 17,472 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 805,971 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,855,971 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:805,971 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,855,971 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Police) $0 N/A Police Engage in Proactive Planning PROJECT DESCRIPTION and/or JUSTIFICATION: This will cover costs of replacement vehicles in the police department. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Police Vehicle IMPACT ON OPERATING BUDGET: The maintenance and gasoline is currently covered in the budget. No additional impact.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3210-542500001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 20,000 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 (20,000) FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - - - - - - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Automated License Plate Readers $0 N/A Police Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: Need description FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Automated License Plate Reader IMPACT ON OPERATING BUDGET: Need impact info Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-522280000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 10,000 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:10,000 Rollover at FYE 16 10,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 10,000 - - - - - - - 10,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:10,000 - - - - - - - 10,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Station 42 Roof Repair $10,000 2015 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is to repair the roof on Fire Station 42, which has several leaks in the engine room and roof penetrations. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Station 42 Interior Sky Lights IMPACT ON OPERATING BUDGET: No additional impact anticipated.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-541200000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 113,644 Expended Through FY 16 74,853 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:113,644 Rollover at FYE 16 38,791 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 113,644 - - - - - - - 113,644 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:113,644 - - - - - - - 113,644 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Station 43 Parking Lot $113,644 2015 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is to repair damages to the existing Station 43 parking lot and sidewalks FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Station 43 Parking Lot IMPACT ON OPERATING BUDGET: No impact expected Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 157,000 Construction 1,940,000 Expended Through FY 16 6,000 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 60,000 Total Project Cost:2,157,000 Rollover at FYE 16 151,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 157,000 (151,000) - 157,000 1,994,000 - - - 2,157,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:157,000 (151,000) - 157,000 1,994,000 - - - 2,157,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Station 42 Replacement $2,157,000 2017 Fire Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for the replacement of Fire Station 42 on Thompson Rd, which provides critical fire and EMS services to the City. It is also constructed on a piece of land with a deed noting use specifically for the location of a fire station. The current structure on this site was built in the 1970s is mainly of corrugated metal construction with a brick facade. The building is past the end of it's life span (Fulton County intended to replace it in 1992) and is in serious need of renovation/reconstruction. As currently configured, it is outside of construction standards (including ADA, National Electrical Code, and various NFPA facility-related codes), to say nothing of the environmental construction. This project anticipates building cost minus site work. Please see Fire Department's 5 Year Plan and Fire Station 42 Assessment document. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Fire Station 42 (15240 Thompson Road) IMPACT ON OPERATING BUDGET: This project will result in a reduction in M&O costs because of the extreme inefficiency of this facility and costs of upkeep. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-541300000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 475,000 Expended Through FY 16 15,715 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:550,000 Rollover at FYE 16 534,285 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 500,000 - - - - - - - 500,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 50,000 - - - - - - - 50,000 Funding Source Total:550,000 - - - - - - - 550,000 - - 500 30,000 - 30,500 Provide Responsible and Responsive Government PROJECT NAME:Live Fire Training Facility $550,000 2016 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Live fire training is the basic and most essential aspect of fire training (it is also a required element of firefighting training). This is especially true because it is a critical area that occurs rarely but is the most high-liability and extremely dangerous activity of the department. This project involves the purchase of a basic "Class A" burn building which is a training facility that involves burning pallets, hay, or some other type of natural combustible (as opposed to gas or flammable liquids). As configured in this request, it would require approximately 1 acre of land and a concrete pad. In order to achieve ISO credit for a training facility, the training facility must reside on 2 acres of land. In 2017 the driving pad would be expanded to provide for training and testing drivers on driving and operating emergency vehicles. Also in 2017 a pump/drafting pit would be added, which will allow for training drivers with pumping, drafting and also assist with pump testing which is mandated by NFPA. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Fire Training Facility IMPACT ON OPERATING BUDGET: This will have annual maintenance and operating expenses. It will save money by keeping Milton units in the City for their required training and increase our operational readiness overall. It may also contribute to a lower ISO rating. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542100000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 38,189 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 38,189 Total Project Cost:38,189 Rollover at FYE 16 8,811 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 47,000 (8,811) - - - - - - 38,189 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:47,000 (8,811) - - - - - - 38,189 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Station 41 Generator Replacement $38,189 2015 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Replace the 36KW Emergency Generator at Fire Station 41. The current generator is 30 years old and is at the end of its serviceable life. Problems identified with the current generator include an oil leak at the head gasket, radiator replacement is recommended, and block heater failure. This generator is powered by natural gas and provides backup electrical power to the entire facility. Most importantly it maintains the dispatch radio alert systems, bay door openers, and the ability to pump both unleaded and diesel fuel during short and long term power outages. Working generators, including maintenance records, are required in the ISO rating system. This initiative covers the cost of a new generator with transfer switch as well as the labor involved with removal/installation. Estimates ranged from $26,000 - $30,000 due to the unknown cost of possibly moving the generator to the exterior of the building and associated electrical work. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Station 41 Generator IMPACT ON OPERATING BUDGET: Generator preventive maintenance is already a planned expenditure and is covered in the current M&O budget. No additional fiscal impact is anticipated. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542100001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 29,822 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 33,000 Total Project Cost:33,000 Rollover at FYE 16 3,178 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 33,000 - - - - - - - 33,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:33,000 - - - - - - - 33,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Fuel Management System $33,000 2015 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The fuel management system will replace the current one that hasn't been functional in over a year. What this system does is track the fuel usage among departments, as well as control access to the three fueling stations in the City. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Station 43 Fuel Pump IMPACT ON OPERATING BUDGET: No impact expected.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542202000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 387,004 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 1,581,837 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 1,968,841 350,000 400,000 450,000 450,000 450,000 450,000 450,000 4,968,841 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:1,968,841 350,000 400,000 450,000 450,000 450,000 450,000 450,000 4,968,841 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Apparatus/Vehicle Replacement Reserve (Fire) N/A N/A Fire Engage in Proactive Planning Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This item represents a planned replacement of the four front line engines. The original three engines/pumpers (Pierce Enforcers) were purchased in 2007. They will be approaching 10 years of service by 2017, a planned replacement plan will likely be necessary. The fourth engine purchased in 2010 will likely require replacement by 2020. Life expectancy of fire apparatus is dependent upon proper maintenance and repairs. NFPA 1911 does not recommend a specific time frame for replacement, safety and reliability is used as a determining factor for replacement. As the fleet ages, maintenance costs escalate proportionately. To date, our fleet has avoided a major breakdown and our preventative maintenance program has been effective. Major breakdowns can and do occur, resulting in costs well into the tens of thousands of dollars. It is recommended that we plan for and purchase one new engine/pumper each year beginning in 2017 as part of our 5 year capital strategy. Some older apparatus will be placed in a reserve status and/or sold. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Engine 43 IMPACT ON OPERATING BUDGET: Preventative maintenance and annual pump testing are budgeted in the M&O budget, no addition cost is expected. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542507101 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 27,435 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 46,218 Total Project Cost:46,218 Rollover at FYE 16 18,783 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 46,218 - - - - - - - 46,218 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:46,218 - - - - - - - 46,218 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:AED Units $46,218 2015 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This is an enhancement to the Heart Ready City Program already in place. This project is to allow the Fire Department to take total responsibility of all AEDs and supplies. AEDs, with adult and child defibrillation pads, including CPR pocket masks will be placed in all City owned vehicles. City owned facilities will receive AEDs, cabinets, including signage. This plan includes CPR and AED training for all City of Milton employees. City Vehicles include: Fire Administrative vehicles - 5 Police vehicles - 11 (3 CID, 3 Admin, 5 new patrol cars) Community Development - 3 Public Works - 3 FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture AED IMPACT ON OPERATING BUDGET: CPR training and supplies ( Training aides, AED batteries, replacement defibrillation pads and pocket masks) are currently budgeted in the M&O. No additional impact will be experienced. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542507102 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 225,195 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 300,000 Total Project Cost:300,000 Rollover at FYE 16 74,805 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 300,000 - - - - - - - 300,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:300,000 - - - - - - - 300,000 - - 5,000 - - 5,000 Provide Responsible and Responsive Government PROJECT NAME:Emergency Management - Mass Notification Siren Project $300,000 2015 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project involves providing mass warning sirens strategically located about the city for severe weather emergencies. The current budget in this outline anticipates approximately 10 sirens to cover the city (numbers wont be fully established until the RFP), a communications system for the sirens and annual maintenance for both. This project could likely take until FY 2014 to complete. This is related to the Code Red Initiative from FY 2012. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Tornado Siren IMPACT ON OPERATING BUDGET: Annual maintenance fee Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 280,502 Total Project Cost:280,502 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - 140,251 140,251 - - - - 280,502 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - 140,251 140,251 - - - - 280,502 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Self-Contained Breathing Apparatus (SCBA) Replacement $280,502 2020 Fire Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project involves replacement of 30 SCBAs, 62 SCBA air cylinders and 62 masks that we currently have in our inventory. Even with our aggressive maintenance program, according to NFPA, air cylinders must be taken out of service after 15 years. Replacement of SCBAs should begin in year 2020. Current pricing: $7,000 per harness, $820 per air tank and $260 per mask. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Self Contained Breathing Apparatus IMPACT ON OPERATING BUDGET: We currently have a maintenance program in place for SCBAs. There should be no new added M&O expenses. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 150,000 Construction 1,950,000 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:2,100,000 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - - - - 150,000 1,950,000 - 2,100,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - 150,000 1,950,000 - 2,100,000 - 705,200 10,000 - - 715,200 $2,100,000 PROJECT NAME:West Side Fire Station (Station 45) Fire Estimated Annual Impact: Provide Responsible and Responsive Government Engage in Proactive Planning With GIS mapping clearly showing the area of Highway 372 and the New Providence Rd outside the 1 1/2 and 2 1/2 road miles from Fire Stations 41 and 43 required by ISO. Community Development is showing this area as having 405 new residents in 2014. With a new City Hall building down the street, a new fire station will be needed in this area. The City has acquired approximately two acres of land in this area. Strategically positioned, fire crews will have easy access in all directions due to the round about. Future residents in this area of the City will benefit from improved response times and an improved ISO rating city-wide. Public Works has expressed interest in utilizing an area behind this proposed fire station to store materials used during snow and ice events due to it's central location in the City. 2022 PROJECT DESCRIPTION and/or JUSTIFICATION: Planned Funding RequestsPreviously Allocated Total FundingFUNDING SOURCE(S): Unfunded Amount Intersection of Birmingham Hwy/Providence Rd/New Providence Rd Total: IMPACT ON OPERATING BUDGET: When the fire station construction is completed, there will be additional staffing of 12 firefighters needed for operations. There will also be annual maintenance and utility costs. Revenues Other Maintenance Expenditures Personnel CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542401000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 60,000 Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:60,000 Rollover at FYE 16 60,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 60,000 - - - - - - - 60,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:60,000 - - - - - - - 60,000 - - 5,000 - - 5,000 Provide Responsible and Responsive Government PROJECT NAME:Asset Management Software $60,000 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This provides for new Public Works software to handle work orders and asset management. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: Annual maintenance fees Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401200 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 89,885 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 651,287 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 741,172 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,841,172 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:741,172 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,841,172 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Bridge Replacement Program $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds will be used for design and construction services related to the bridge replacement and improvement program. Bridges will be repaired and maintained in accordance with the recommendations provided in the URS and GDOT inspection reports. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-52120500 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 21,224 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 78,688 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 99,912 - 45,044 46,395 47,787 49,221 50,698 52,219 391,276 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:99,912 - 45,044 46,395 47,787 49,221 50,698 52,219 391,276 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Construction Inspectors $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds for assistance in project management and construction inspection for projects in excess of $50,000. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401705 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction 2,250,000 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:2,300,000 Rollover at FYE 16 50,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 50,000 - 1,300,000 - 950,000 - - - 2,300,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:50,000 - 1,300,000 - 950,000 - - - 2,300,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Crabapple NE Connector $2,300,000 2019 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Provides for the design and construction of the Crabapple northeast connector road from Charlotte Rd to SR 372 and intersection improvements at Charlotte Road and Mayfield Road as identified in the Crabapple Master Plan. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Crabapple NE Connector and Roundabout at Mayfield Rd and Charlotte Dr IMPACT ON OPERATING BUDGET: The impact to the budget will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - - - - - - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Crabapple Parking Deck $0 Unknown at this time Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This particular project will bring a parking deck to the Crabapple area as a part of an economic development intiative to create Milton's downtown. It is unclear at this time what estimated costs will be for construction and how it will be funded. The City will be considering funding options in FY 2015 and anticipates bringing forward a proposal to the elected officials. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - - - - 150,000 - - 150,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - 150,000 - - 150,000 (150,000) - - - - - Provide Responsible and Responsive Government PROJECT NAME:Crabapple SE Connector $0 Beyond 2021 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for a new location road at either or both Marstrow Dr and Dunbrody Dr from Broadwell Rd to Mid Broadwell Rd to Charoltte Dr. Estimated costs for each option will be determined at a later date. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Southeast Connection Options IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541401801 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 100,000 Construction 628,500 Expended Through FY 16 120,352 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 25,000 Total Project Cost:753,500 Rollover at FYE 16 633,148 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 253,500 - - - - - - - 253,500 Debt Financing - - - - - - - - - Grant Funding 500,000 - - - - - - - 500,000 Other - - - - - - - - - Funding Source Total:753,500 - - - - - - - 753,500 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Crabapple Streetscape $753,500 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The project consists of a streetscape enhancement (approximately 1,200 linear feet) along Mayfield Raod (Project begins approximately at the intersection of SR 372/Birmingham Hwy and ends approximatly 130 linear feet east of the intersection of Charlotte Drive). Improvements include: asphalt resurfacing, curb and gutter, sidewalks and curb ramps with ADA accessibility, brick pavers, driveway aprons, storm water drainage pipes and inlets, retaining walls, pedestrian lighting, benches, trash receptacles, crosswalks, pavement markings, street trees, and sod. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Proposed Typical Section for Mayfield Road IMPACT ON OPERATING BUDGET: The annual impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522203000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 187,372 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 101,702 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 289,074 115,000 115,000 115,000 115,000 115,000 115,000 115,000 1,094,074 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:289,074 115,000 115,000 115,000 115,000 115,000 115,000 115,000 1,094,074 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Gravel Roads Maintenance $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds would be used to provide supplemental grading and maintenance activities for the 13 miles of gravel roads. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 60,000 Construction 1,400,000 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,460,000 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - 60,000 - - - - - 60,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - 60,000 - - - - - 60,000 1,400,000 - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Bethany Rd at Providence Rd $1,460,000 Beyond 2021 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Bethany Road and Providence Road FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Preliminary layout developed by Fulton County IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541400510 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 691,999 Construction 4,557,000 Expended Through FY 16 4,420,339 Land Acquisition 3,289,011 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:8,538,010 Rollover at FYE 16 4,217,671 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 2,319,602 (100,000) - - - - - - 2,219,602 Debt Financing - - - - - - - - - Grant Funding 6,318,408 - - - - - - - 6,318,408 Other - - - - - - - - - Funding Source Total:8,638,010 (100,000) - - - - - - 8,538,010 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - SR 372 (Crabapple Rd-Birmingham Hwy) (FKA Mayfield at Mid Broadwell Intersection) $8,538,010 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project involves improving the existing intersection of SR 372/Mayfield Road/Broadwell Road by adding left turn lanes on SR 372 and Broadwell Road; improving the existing intersection of SR 372 at McFarlin Lane with a single lane roundabout; improving the existing intersection of SR 372 at Crabapple Chase Drive with a single lane roundabout. The typical section and alignment of the existing local roads from the existing intersection of McFarlin Lane and SR 372 to the end of the existing Branyan Trail will be improved to meet the current design standards. Branyan Trail will also be extended approx. 500 feet to the new roundabout located at the intersection of S 372 and Crabapple Chase Drive. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Proposed Crabapple Road Improvements IMPACT ON OPERATING BUDGET: Annual impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401703 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 313,000 Construction 1,993,250 Expended Through FY 16 49,248 Land Acquisition 268,307 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 50,000 Total Project Cost:2,624,557 Rollover at FYE 16 676,003 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 710,000 890,000 786,804 - - - - - 2,386,804 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other 15,251 111,251 111,251 - - - - - 237,753 Funding Source Total:725,251 1,001,251 898,055 - - - - - 2,624,557 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Freemanville Road@Providence Road and Freemanville Road at Birmingham Road $2,624,557 2019 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Provides for intersection improvements at two locations Freemanville Road@Providence Road and Freemanville Road@Birmingham Road FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Intersection Improvement Study Area IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401702 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 175,000 Construction 120,000 Expended Through FY 16 47,627 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:295,000 Rollover at FYE 16 247,373 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 295,000 - - - - - - - 295,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:295,000 - - - - - - - 295,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Hopewell Rd @ Bethany Bend and Hopewell Rd @ Bethany Way $295,000 Beyond 2021 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Hopewell Road @ Bethany Bend and Hopewell Road @ Bethany Way FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Preliminary improvement concept IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401701 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 314,500 Construction 1,132,844 Expended Through FY 16 872,939 Land Acquisition 133,656 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,581,000 Rollover at FYE 16 708,061 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 1,485,000 - - - - - - - 1,485,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 96,000 - - - - - - - 96,000 Funding Source Total:1,581,000 - - - - - - - 1,581,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Hopewell Rd at Birmingham Rd $1,581,000 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project will provide for the design and construction of a roundabout at the Hopewell Road - Birmingham Road intersection. This intersection was identified in the Transportation Master Plan as a priority intersection for operational improvements. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Proposed Hopewell Road-Birmingham Road Intersection Improvement IMPACT ON OPERATING BUDGET: Annual impact on the O&M budget will be minimal. General landscape maintenance for the central island and an increase in striping costs every 5 years. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 1,100,000 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,175,000 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - - - 75,000 1,100,000 - - 1,175,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - 75,000 1,100,000 - - 1,175,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Hopewell Rd @ Hamby Rd $1,175,000 2021 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Hopewell Road @ Hamby Rd FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Identified for Improvement in 2009 CTP IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 1,670,365 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,745,365 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - - - - 400,000 1,345,365 - 1,745,365 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - 400,000 1,345,365 - 1,745,365 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Hopewell Rd @ Thompson Rd $1,745,365 2022 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Hopewell Road @ Thompson Rd FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Hopewell Rd at Thompson Rd Existing Configuration IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401700 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 118,914 Construction 765,000 Expended Through FY 16 978,954 Land Acquisition 108,189 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:992,103 Rollover at FYE 16 13,149 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 992,103 - - - - - - - 992,103 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:992,103 - - - - - - - 992,103 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Hopewell/Francis/Cogburn Intersection Improvements $992,103 2014 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Intersection improvements at the Hopewell/Francis/Cogburn Roads intersection. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Hopewell Rd/Francis Rd/Cogburn Rd Intersection IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541401803 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 50,000 Expended Through FY 16 75,910 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:125,000 Rollover at FYE 16 49,090 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 65,000 - - - - - - - 65,000 Debt Financing - - - - - - - - - Grant Funding (STP)60,000 - - - - - - - 60,000 Other - - - - - - - - - Funding Source Total:125,000 - - - - - - - 125,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - State Route 9 @ Bethany Bend $125,000 2016 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project developed a GDOT concept study for intersection improvements at State Route 9 and Bethany Bend. This project was identified in the LCI study and is being funded, in part, by L230 funds from ARC. The purpose of this study is to identify safety and operational problems and solutions. In anticipation of a major roadway widening effort along the SR 9 corridor, this study investigated a series of alternatives to implement in the interim to improve conditions at this intersection. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Short-Term Operational and Safety Improvements IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401706 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 35,000 Construction 150,000 Expended Through FY 16 86,350 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:185,000 Rollover at FYE 16 98,650 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 185,000 - - - - - - - 185,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:185,000 - - - - - - - 185,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Webb Road Turn Lanes $185,000 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project was not identifed in the CTP but a recent traffic study showed an average of 26 accidents per year at this intersection with most related to turning movements. This project involves making turn lane improvements as well as some pedestrian improvements. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Preliminary Layout Adding Turn Lanes and Pedestrian Improvements IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401704 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:50,000 Rollover at FYE 16 50,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 50,000 - - - - - - - 50,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:50,000 - - - - - - - 50,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:McGinnis Ferry Interchange $50,000 Unkown at this time Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This is a joint project with the Forsyth County, City of Alpharetta and the NFCID for PE documents related to the new interchange at Ga400 and McGinnis Ferry Road. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Proposed Interchange Concept IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522251000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 7,089 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 357,391 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 364,480 - 50,000 50,000 50,000 50,000 50,000 50,000 664,480 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:364,480 - 50,000 50,000 50,000 50,000 50,000 50,000 664,480 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:NPDES Permit Compliance $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for compliance with the city's NPDES stormwater permit compliance requirements FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522260000 340-4101-522260000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Cap Proj Cap Grant Construction - Expended Through FY 16 5,726,123 554,557 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Cap Proj Cap Grant Total Project Cost:- Rollover at FYE 16 1,126,239 200,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 6,826,112 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 18,726,112 Debt Financing - - - - - - - - - Grant Funding (LMIG)754,557 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,154,557 Other - Crabapple Paving Fund 26,250 - - - - - - - 26,250 Funding Source Total:7,606,919 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 20,906,919 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Pavement Management $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds are used for the annual pavement management, resurfacing/reconstruction program and to provide deep patching and edge of roadway repair for those sections of roads which have been prioritized through the pavement management program. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522250000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 746,284 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 168,615 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 914,899 272,881 275,000 275,000 275,000 275,000 275,000 275,000 2,837,780 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:914,899 272,881 275,000 275,000 275,000 275,000 275,000 275,000 2,837,780 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Repair Major Stormwater Structures (as needed) $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds will include the scoping, design and construction of repairs associated with the city's stormwater infrastructure. It is anticipated that as the stormwater system is inspected and inventoried under the requirements of the NPDES stormwater permit that deficiencies in the system will be identified. Funding includes the design and repair to two drainage systems in Thompson Road as well as minor repairs systemwide. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401002 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 103,000 Expended Through FY 16 54,346 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:103,000 Rollover at FYE 16 48,654 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 103,000 - - - - - - - 103,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:103,000 - - - - - - - 103,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Replace School Zone Flashers $103,000 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is to replace the school zone flashers for Crabapple Elementary-Northwestern Middle-Milton High School. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture School Zone Flasher (stock picture) IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541400900 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 76,207 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 111,012 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 187,219 - 80,000 80,000 80,000 80,000 80,000 80,000 667,219 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:187,219 - 80,000 80,000 80,000 80,000 80,000 80,000 667,219 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Re-Striping of Existing Roads $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Continue the proactive re-striping of roads. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541301300 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Cap Proj Cap Grant Construction - Expended Through FY 16 32,844 41,959 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Cap Proj Cap Grant Total Project Cost:- Rollover at FYE 16 1,429,652 (17,259) FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 1,407,770 - 100,000 100,000 100,000 100,000 100,000 100,000 2,007,770 Debt Financing - - - - - - - - - Grant Funding-CDBG 24,700 - - - - - - - 24,700 Other-Sidewalk Replacement Fund 54,726 - - - - - - - 54,726 Funding Source Total:1,487,196 - 100,000 100,000 100,000 100,000 100,000 100,000 2,087,196 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Sidewalk Construction and Repair $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Citywide sidewalk and curb & gutter repairs. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 289,145 Construction - Expended Through FY 16 44,523 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:289,145 Rollover at FYE 16 244,622 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 250,000 - - - - - - - 250,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 39,145 - - - - - - - 39,145 Funding Source Total:289,145 - - - - - - - 289,145 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Storage Building and Public Works Yard Construction $289,145 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Since deployment, the Fire Department has acquired several capital assets, including four fire engines, one ladder truck, one battalion vehicle, one command trailer, one air trailer, and one TLAER trailer and one TLAER truck, as well as two golf carts. Most of this equipment and all the necessary supporting items are being housed in separate fire stations. In addition, the Fire Department stores fire hose, station supplies, lawn equipment, training equipment, tires, bulky gear, EMS supplies, and numerous other items at various stations. This has created a storage problem. This item involves constructing a large steel storage building behind Fire Station 43. The vision is a three bay building 60' x 75' that would be shared with Public Works for their equipment. A master plan of the area will be performed prior to the construction of the building. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541400400 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 2,659 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 100,904 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 102,234 - - - - - - - 102,234 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other-Traffic Calming Revenues 1,329 - - - - - - - 1,329 Funding Source Total:103,563 - - - - - - - 103,563 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Traffic Calming $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Section 48-281 (a) of the City of Milton Code of Ordinaces provides for a 50% cost sharing on the part of the city for the installation of basic traffic calming devices. This account provides those funds for potential use on qualifing projects. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Neighborhood Applications of Traffic Calming Measures IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541401804 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 250,000 Construction 900,000 Expended Through FY 16 227,194 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,150,000 Rollover at FYE 16 22,806 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 20,000 - 300,000 300,000 300,000 - - - 920,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Alpharetta, NFCID & GDOT TAP 230,000 - - - - - - - 230,000 Funding Source Total:250,000 - 300,000 300,000 300,000 - - - 1,150,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Trail Connection to Big Creek Greenway $1,150,000 2019 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The City of Milton has completed a local Comprehensive Transportation Plan, North Fulton Comprehensive Transportation Plan, and Livable Centers Initiative that all looked at multi-use connections in areas of the City and regional connections. Milton’s Multi-use Trail Connection to the Big Creek Greenway is a project that creates multi-use connections in the Windward Parkway Activity Center and surrounding areas between regional thoroughfare networks, schools, parks, senior centers, retail, MARTA bus routes, and greenways. Given the potential scope of this project both short and long term connections to the Big Creek Greenway will be evaluated. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Greenway Connection Study Area IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-521207300 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 225,000 Construction - Expended Through FY 16 163,074 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:225,000 Rollover at FYE 16 61,926 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 225,000 - - - - - - - 225,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:225,000 - - - - - - - 225,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Update to Transportation Master Plan $225,000 2015 Public Works Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The transportation plan update will chart out a path for Milton with a recommended program of transportation projects supporting the City's vision, stakeholder and public supported input, need an purpose, and cost considerations. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Update to the City's First CTP Adopted in 2009 IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542201000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 140,182 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 39,543 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 169,500 10,000 10,000 10,000 10,000 10,000 10,000 10,000 239,500 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - Insurance Proceeds 10,225 - - - - - - - 10,225 Funding Source Total:179,725 10,000 10,000 10,000 10,000 10,000 10,000 10,000 249,725 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Public Works) $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for standard replacement of Public Works Vehicles FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542500001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 319,893 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 9,625 Total Project Cost:329,518 Rollover at FYE 16 9,625 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 9,625 - 169,893 150,000 - - - - 329,518 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:9,625 - 169,893 150,000 - - - - 329,518 - - - 10,200 - 10,200 Total: IMPACT ON OPERATING BUDGET: The final project would minimize the repsonse, diagnostic and repair time for signal issues by allowing the evaluation of signal problems from one central/mobile location. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: Provide signal controller and software communication system. This pilot project will initially allow for wireless signal diagnostics and adjustments from inside a vehicle as opposed to being exposed to the elements at the signal controller. The next phase of the project would allow control of all signalized intersections from a central/mobile location. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Mobile Traffic Control Center $9,625 2016 Public Works CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542500000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 4,720 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 6,000 Total Project Cost:6,000 Rollover at FYE 16 1,280 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 6,000 - - - - - - - 6,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:6,000 - - - - - - - 6,000 - - - 750 - 750 Total: Insert picture Pick up Mounted Snow Plow IMPACT ON OPERATING BUDGET: Between the plow and additional spreader we can eliminate the need for outside contractors in the majority of winter storm events. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: Additional snow plow. The third snow plow will allow the deployment of three plows to predetermined routes in the city. The establishment of the three zones will provide the maximum road mileage in each zone to effectively manage with the available staff and resources. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Snow Plow $6,000 2016 Public Works CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-521207301 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 35,000 Construction - Expended Through FY 16 24,000 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:35,000 Rollover at FYE 16 11,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 35,000 - - - - - - - 35,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:35,000 - - - - - - - 35,000 - - - - - Total: IMPACT ON OPERATING BUDGET: N/A Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Engage in Proactive Planning PROJECT DESCRIPTION and/or JUSTIFICATION: This is an update to the North Fulton Transportation Plan that was originally developed in 2010. This would be in partnership with the cities of Johns Creek, Alpharetta, Sandy Springs and Roswell. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:North Fulton Transportation Plan $35,000 2016 Public Works CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542500000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 9,138 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 9,500 Total Project Cost:9,500 Rollover at FYE 16 362 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 9,500 - - - - - - - 9,500 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:9,500 - - - - - - - 9,500 - - 700 - - 700 Total: Insert picture Drop in Salt/Sand Spreader IMPACT ON OPERATING BUDGET: Between the plow and additional spreader we can eliminate the need for outside contractors in the majority of winter storm events. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: The additional 6 cy Salt/Sand spreader will allow staff to handle the majority of winter snow operations in-house without the need and expense for outside contractors. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Salt/Sand Spreader $9,500 2016 Public Works CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:360-6110-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 368,100 Construction 9,866,700 Expended Through FY 16 10,244,944 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 60,000 Total Project Cost:10,294,800 Rollover at FYE 16 49,856 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 594,800 - - - - - - - 594,800 Debt Financing 9,600,000 - - - - - - - 9,600,000 Grant Funding - - - - - - - - - HYA-Donation 100,000 - - - - - - - 100,000 Funding Source Total:10,294,800 - - - - - - - 10,294,800 - 160,000 600,000 840,000 (10,000) 1,590,000 Provide Responsible and Responsive Government PROJECT NAME:Bell Memorial Park $10,294,800 2015 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Renovation of the existing Bell Memorial Park. This project will result in the the construction of two synthetic turf rectangular multi-sport fields, four baseball fields, five new structures (a concession stand, a maintenance building, two storage sheds and a pavilion) and also a one mile walking trail around the park. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Bell Memorial Park Master Plan IMPACT ON OPERATING BUDGET: Debt service payment amortized over 15 years with a 10 year call and park maintenance.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541401401 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 2,668,123 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 2,000,000 - - - - - - - 2,000,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 668,123 646,678 668,123 668,123 - - - - 2,651,047 Funding Source Total:2,668,123 646,678 668,123 668,123 - - - - 4,651,047 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Park and Trail Expansion $0 N/A Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The funds in this account are allocated for the acquisition or expansion of the city's parks and trails. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-542200000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 17,000 Expended Through FY 16 12,140 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:17,000 Rollover at FYE 16 4,860 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 17,000 - - - - - - - 17,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:17,000 - - - - - - - 17,000 - - - 250 - 250 Provide Responsible and Responsive Government PROJECT NAME:Utility Vehicle for Bell Memorial Park $17,000 2016 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: When Bell Memorial Park is reconstructed, we will need to acquire a John Deere Model TS Traditional Gator Utility Vehicle (or equivalent) for park maintenance. This vehicle would not be purchased until the summer of 2015 as the park nears completion. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Utility Vehicle IMPACT ON OPERATING BUDGET: First year maintenance should be nominal as it should include a warranty. Gasoline and normal maintenance should be all that is required. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-542201000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 26,921 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 0 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 26,921 - - - - - - - 26,921 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:26,921 - - - - - - - 26,921 - - 500 - - 500 IMPACT ON OPERATING BUDGET: The impact will involve general vehicle maintenace and gasoline Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for standard replacement of vehicles other than Police, Fire and Public Works FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Parks & Recreation) $0 N/A General Administration CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541200003 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction 283,855 Expended Through FY 16 27,945 Land Acquisition 4,200 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:338,055 Rollover at FYE 16 260,110 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 288,055 50,000 - - - - - - 338,055 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:288,055 50,000 - - - - - - 338,055 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Providence Park $338,055 2021 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Providence Park occupies 42 acres of land off Providence Rd. It has been closed to the public since 2004 to cleanup toxic waste found in the soil. Fulton County completed the remediation of the waste spill in 2015 and turned the park over to the City of Milton. During the years the park was closed, it fell into disrepair. The City is currently working to make the park safe for the public to enjoy it once again. We have repaired the fence around the rock quarry and have plans to clear the trails of dead or unsafe trees. Work will begin soon on repairing the bridges along the trails and to secure the old community building that has succumbed to vandalism and years of neglect. The plan is to have the park open in fall 2016 for passive use. The funding request for FY 17 will be used to develop a overall master plan for the park. Funding in future years will be determined once the master plan is completed. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Providence Park IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 100,000 Construction 1,100,000 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,200,000 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - 100,000 - 100,000 250,000 250,000 500,000 1,200,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - 100,000 - 100,000 250,000 250,000 500,000 1,200,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Chadwick Landfill $1,200,000 2021 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Chadwick Landfill occupies aver 126 acres of land off Arnold Mill Rd on the northwest end of the City. It is owned and operated by Waste Management and accepts non-hazardous construction and demolition debris. Within the next 3-5 years, it is expected to reach capacity and will be capped by WM. The City anticipates acquiring this land to be used as a park. A master plan will be done to determine how the space will be used. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Chadwick Landfill IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of grounds maintenance; however, it is difficult to project estimated costs until a master plan is done of the space. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 250,000 Construction 1,250,000 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,500,000 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - - - - - 500,000 1,000,000 1,500,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - - 500,000 1,000,000 1,500,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Birmingham Park $1,500,000 Beyond 2022 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This 200+ acre site is on the north end of the City behind Fire Station 43 (750 Hickory Flat Rd). It is currently an undeveloped, passive park that is open to the public for activities like hiking, horseback riding, dog walking, etc. About 40 acres of land and the Fire Station are still held by Fulton County as collateral for a Certificate of Participation they obtained to construct the Station prior to the incorporation of Milton. The debt is scheduled to be paid off in 2019 at which time the land and building will be acquired by the City. A master plan of this park was performed several years ago, but will likely need to be updated as priorities have changed with the Bell Memorial Park land acquisition and re-development. It is unclear at this time what estimated costs will be for any possible development of this park. It is included in the CIP simply as a reminder that this is a future project that will need to be considered. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Birmingham Park IMPACT ON OPERATING BUDGET: No impact projected at this time.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 2,000 Construction 8,000 Expended Through FY 16 11,998 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:10,000 Rollover at FYE 16 (1,998) FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 10,000 - - - - - - - 10,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:10,000 - - - - - - - 10,000 - - 2,500 1,000 - 3,500 Insert picture This is the hallway we have to restrict access on IMPACT ON OPERATING BUDGET: We will have to provide janitorial services and pay a paper products fee. This fee will be offset by $1,100 reduction in porta potty rental fees. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: At Northwestern Middle School, we have built three fields for Girls Lacrosse. This triples the previous capacity from last year and supports the expanding program. Unfortunately, we have been providing them a single portable Potty for a bathroom. The program needs bathrooms. One option is to construct bathrooms somewhere near the fields. This is estimated at $100,000+. Northwestern Middle School has offered us an alternative. They have a set of dressing rooms which have three toilets for women and a toilet and two urinals for men. The dressing rooms have outside access and are located close to two of the fields. In order to use them, we must provide a door or gate to restrict access from the dressing room hallway to the back of the stage in the Auditorium/Gym. This has been estimated at about $10,000, with $2,000 estimated at design costs and $8,000 at construction costs. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:IGA Improvements at Northwestern Middle School $10,000 2016 Parks & Recreation CAPITAL IMPROVEMENT PROGRAM 2017 - 2023 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541301001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 50,000 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:50,000 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - 28,555 - - - - - - 28,555 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees - 21,445 - - - - - - 21,445 Funding Source Total:- 50,000 - - - - - - 50,000 - - - - - - Insert picture Insert description of picture IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: [Type in your strategic action item] PROJECT DESCRIPTION and/or JUSTIFICATION: There has been an expressed desire by the community to install a play structure at the Broadwell Pavilion. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Park & Recreation Enrichment PROJECT NAME:Broadwell Park Pavilion Playground $50,000 2017 Parks & Recreation CAPITAL IMPROVEMENT PROGRAM 2017 - 2023 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:75,000 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - 75,000 - - - - - - 75,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 75,000 - - - - - - 75,000 - - - - - - Park & Recreation Enrichment PROJECT NAME:Parks & Recreation Master Plan Update 75,000 2016 Parks & Recreation Increase our capacity for active, passive and linear parks PROJECT DESCRIPTION and/or JUSTIFICATION: The current Master Plan was completed in 2012. The City of Milton has changed since then and it is appropriate to do a new Master Plan, gathering data and public opinion to create a guideline for the next five years. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2017 - 2023 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 350,000 Construction 7,650,000 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:8,000,000 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - - - - - - - - Debt Financing - - - - - 8,000,000 - - 8,000,000 Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - 8,000,000 - - 8,000,000 - 150,000 75,000 - - 225,000 Park & Recreation Enrichment PROJECT NAME:Indoor Community Center $8,000,000 2021 Parks & Recreation Build an Indoor Community Center PROJECT DESCRIPTION and/or JUSTIFICATION: The City has expanded the inventory of outdoor fields and playspaces. The next step in the development of our Parks facilities is the development of an indoor community center. This could be used for basketball, exercise classes, summer camps, art classes, dance classes, active senior activities and adult activities. We would first do a needs assessment and then a master plan that would then lead into a design and then construction. Costs can be reduced if it is built on land already owned by the City of Milton FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Rendering of a Community Center IMPACT ON OPERATING BUDGET: This will result in an ongoing cost of the maintenance of the facility as well as the operation of the facility Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 126,352 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 132,548 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Tree Recompense Fees 258,900 - - - - - - - 258,900 Funding Source Total:258,900 - - - - - - - 258,900 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Tree Recompense Fund N/A N/A Community Development Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: To provide for an on-call contract for the purchase of trees, including installation and maintenance costs to service such trees. Said trees to be located within public spaces. These funds are generated from tree recompense fees paid by developers. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-521200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 80,000 Total Project Cost:80,000 Rollover at FYE 16 80,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 80,000 - - - - - - - 80,000 Debt Financing - - - - - - - - - Grant Funding - GDOT - - - - - - - - - Other - - - - - - - - - Funding Source Total:80,000 - - - - - - - 80,000 - - - - - - Structure Economic Growth PROJECT NAME:Downtown Milton Master Plan $80,000 2017 Community Development Plan for Sustainable Growth Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Need description FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-521200007 340-7410-521200003 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 30,000 Cap Proj Cap Grant Construction 182,500 Expended Through FY 16 15,664 2,290 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Cap Proj Cap Grant Total Project Cost:212,500 Rollover at FYE 16 82,661 4,900 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 101,453 106,985 - - - - - - 208,438 Debt Financing - - - - - - - - - Grant Funding - GDOT 4,062 - - - - - - - 4,062 Other - - - - - - - - - Funding Source Total:105,515 106,985 - - - - - - 212,500 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Gateway/Wayfinding Signage and Historic Markers $212,500 2017 Community Development Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Consultant has completed the wayfinding signage study for the City. The requested funds will be used to implement the Downtown Milton/Crabapple phase of this study. Specifically included as part of this request are the following types and number of signs: 15 vehicle directional signs; 6 pedestrian directioal signs; 4 pedestrian directional (informational) signs; 20 seasonal event banners; 100 street sign toppers; and, 30 historic markers (citywide). FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Gateway Signage IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2017 - 2023 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 200,000 Total Project Cost:200,000 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - 200,000 - - - - - - 200,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 200,000 - - - - - - 200,000 - - - - - - Strategic, Efficient & Engaged Government PROJECT NAME:Unified Development Code 200,000 2021 Community Development Establish a Unified Development Code PROJECT DESCRIPTION and/or JUSTIFICATION: Through the use of professional services, the intent of this project is to create a Unified Development Code that will re-organize and update the City's zoning code, tree ordinance, subdivision regulations, development regulations,and sign ordinance into one coordinated document. By reorganizing and coordinating all of the City's development regulations into one "master" document", confusion regarding our regulations will be eliminated and clarity will be achieved. This will relate to enhanced customer service. Measurement of performance will relate to the completion of the document which is estimated to be 18 to 24 months. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Page 1 of 2 STATE OF GEORGIA FULTON COUNTY ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT THE FISCAL 2017 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA APPROPRIATING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, ADOPTING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. WHEREAS, the City Manager of the City of Milton has presented a proposed fiscal year 2017 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budgets is a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the fiscal year 2017 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s fiscal year 2017 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. Page 2 of 2 ADOPTED AND APPROVED this 19th day of September, 2016. CITY OF MILTON, GEORGIA By: ________________________ Joe Lockwood, Mayor _____________________________ ___________________________ Council Member Karen C. Thurman Council Member Burt Hewitt _____________________________ ____________________________ Council Member Matt Kunz Council Member Joseph Longoria _____________________________ ____________________________ Council Member Bill Lusk Council Member Rick Mohrig Attest: _______________________________ Sudie AM Gordon, City Clerk First Reading: September 7, 2016 Public Hearing: September 19, 2016 Ratification: September 19, 2016 (SEAL) HOME OF'THE BEST QUALITY OF LIFE IN LEO MILTON*kES2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE:ust 31, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Consideration of RZ15-18-To Amend the AG -1 (Agricultural) District, Chapter 64, Article VI, Division 2. MEETING DATE: Wednesday, September 7, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (,)/APPROVED /) NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (711S'ES () NO CITY ATTORNEY REVIEW REQUIRED: (,K'ES /) NO APPROVAL BY CITY ATTORNEY. kfAPPROVED () NOT APPROVED PLACED ON AGENDA FOR: 011.112011. REMARKS: ©v Tuulm PHONE: 678.242.25001 FAX: 678.242.2499�,reen Info�eltyofmlHonga.ua www.cltyaimlltonga.us waourt COOIMYIEI � 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004- __^_•_...o«: c Page 1 of 3 To: The Honorable Mayor and City Council From: Kathleen Field, Community Development Director Date: September 1, 2016 Re: Consideration of Rural Viewshed Text Amendments (RZ15-18, RZ15-19, RZ15-20, RZ15-21, RZ15-23, and RZ15-24), prepared for the September 7, 2016 Mayor and City Council Meeting (First Presentation on June 6, 2016, Discussed at June 13, 2016 City Council Work Session, Deferred at the July 11, 2016 City Council Meeting, Discussed at August 8, 2016 Special Called Joint Work Session Planning Commission/Elected Officials) Department Recommendation: The Community Development Department recommends approval of the proposed text amendments based on the series of meetings described above. Executive Summary: Background The rural viewshed required for single family residential uses currently resides in the Milton Rural Overlay District that covers the City with exception of parcels within the Deerfield and Crabapple Form Based Codes and the Birmingham Crossroads Overlay District and the Hwy 9 Overlay District. The Mayor and City Council directed Staff to propose changes to the rural viewshed to assist in further preserving the viewsheds in the City. The following comments reflect the most recent two meetings that were held on July 11, 2016 and August 8, 2016. SPECIFIC ISSUES ADDRESSED - WITH ACCOMPANYING ACTION ITEMS 1. Rural Viewshed – See Sec. 64-416 (k) a. Side Corner Lots for three or fewer lots and Architectural Review Page 2 of 3 Staff deleted this verbiage regarding side corner lots, since any lot, no matter its position to the street or the orientation of the house would be required to meet the rural viewshed requirements if it abuts an exterior street. In the case of three or less lots, only the architectural review would be required per Section 64-416(k)(4). b. Primary and secondary viewsheds The Mayor and City Council expressed the need to be more specific when these terms were used. Staff has included the words rural viewshed when the terms primary and secondary are mentioned. This addition has also been reflected in the definitions of the term rural viewshed. 2. Protection and Enforcement of Rural Viewsheds a. See Sec. 64-416(k) (3) and (4) Mayor and City Council directed Staff to enhance the criteria used for the review of the rural viewshed. It was recommended that in lieu of just the City Arborist performing the review, a “Design Committee” be created which includes the City Arborist, Community Development Director, and the City Architect. An enhanced list of review criteria has been created to assist with these reviews. These changes have been reflected in the ordinance including a new definition for “Design Committee”. The Mayor and City Council also asked that the City Architect review the building elevations of all lots within the rural viewshed including a landscape plan in order to ensure that the rural viewshed be maintained. Staff notes that this would include all developments incl uding individual lots not in a subdivision. 3. Rural Milton Overlay - Single Family Type Uses – RZ15-24 Based on the changes within the zoning districts regarding the rural viewshed, there have been no further changes to the Rural Milton Overlay from the previous edits suggested by the City Council. Funding and Fiscal Impact: Staff recommends that if these changes are made to the rural view shed additional public meetings will be required that involves additional staff time. Alternatives: Page 3 of 3 The Mayor and City Council may approve or deny the amendments as proposed and/or recommend further amendments to the text amendments discussed. Legal Review: Paul Frickey - Jarrard & Davis (August 2016) Concurrent Review: Community Development and Public Works Staff Attachment(s): Text Amendments and Ordinances for RZ15-18, RZ15-19, RZ15-20, RZ15-21, RZ15- 23, and RZ15-24. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-18 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 1 of 8 DIVISION 2. - AG-1 AGRICULTURAL DISTRICT Sec. 64-414. - Scope and intent. The regulations set forth in this division are the AG-1 district regulations. Article IX should be consulted to determine uses and minimum standards for uses allowed by administrative or use permit. The AG-1 district is intended to encompass lands devoted to a wide range of uses, including: (1) Individual parcels devoted to residential use; (2) Single-family subdivisions; (3) Agricultural; and (4) Closely related uses. (Ord. No. 13-03-160, § 1, 3-18-2013) Sec. 64-415. - Use regulations. (a) Permitted uses. A building or property may be used for only the following purposes: (1) Single-family dwelling. (2) Agriculture, general and specialized farming, including: horticulture, plant nursery, greenhouse, dairy farming, livestock raising and poultry raising; provided, however, that buildings used for housing animals must be at least 100 feet from all property lines. (3) Roadside stand for the sale of agricultural products produced on the property. (4) a. For property with a single-family dwelling being the principal use, structures housing livestock, which may be located in the front, rear, or side yards, provided t hat the structure must be located at least 100 feet from all property lines and at least 150 feet from any occupied structure located on any other property. b. 1. For property without a single-family dwelling being the principal use, and containing five or more acres, structures housing livestock, which may be located in the front, rear, or side yards, provided that the structure must be located at least 100 feet from all property lines and at least 150 feet from any occupied structure located on any other property. 2. For property without a single-family dwelling being the principal use, and containing less than five acres, structures housing livestock, which may be located in the front, rear, or side yards, provided that the structure must be located at least 100 feet from all property lines and at least 150 feet from any occupied structure located on any other property, and provided also that a use permit must first be approved by the city council. (5) a. For property with a single-family dwelling being the principal use, an uncovered riding area, which may be located in the front, rear, or side yards. b. 1. For property without a single-family dwelling being the principal use, and containing five or more acres, an uncovered riding area, which may be located in the front, rear, or side yards. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-18 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 2 of 8 2. For property without a single-family dwelling being the principal use, and containing less than five acres, provided that a use permit must first be approved by the city council. (6) For property with or without a single-family dwelling being the principal use, and containing five or more acres, a lighted, uncovered riding area and/or an uncovered riding area with designated seating structures for viewing which may be located in the front, rear, or side yards and must be located at least 100 feet from all property lines, provided that a use permit must first be approved by the city council. This use shall not be permitted for property containing less than five acres . (7) For property with or without a single-family dwelling being the principal use, and containing five or more acres, a covered riding area, which may be located in the front, rear, or side yards provided that the covered riding area and must be located at least 100 feet from all property lines, provided that a use permit must first be approved by the city council. This use shall not be permitted for property containing less than five acres. (8) For property with or without a single-family dwelling being the principal use, and containing ten or more acres, a lighted, covered riding area and/or a covered riding area with designated seating structures for viewing, which may be located in the front, rear, or side yards, provided that the covered riding area, lighted riding area and/or designated seating structures for viewing riding areas must be located at least 100 feet from all property lines, and further provide that a use permit must first be approved. This use shall not be permitted for property contai ning less than ten acres. (9) Kennel, veterinary hospital or veterinary clinic; provided buildings housing animals are fully enclosed and at least 100 feet from all property lines and pens, runs, etc., which are not located in a fully-enclosed building are at least 200 feet from all property lines. (10) Equine garment fabrication: provided buildings do not exceed 2,000 square feet in size and outside storage shall comply with subsection 64-49(b)(3). (b) Accessory uses. A building or land may be used for uses customarily incidental to any permitted use and a dwelling may be used for a home occupation. (Ord. No. 13-03-160, § 1, 3-18-2013; Ord. No. 15-04-243, § 1, 4-27-2015) Sec. 64-416. - Development standards. (a) No building shall exceed 40 feet in height except for single family dwellings, see Sec. 64-1141 (c). (b) Minimum front yard shall be 60 feet. (c) Minimum side yard shall be as follows: (1) Adjacent to interior line: 25 feet. (2) Adjacent to street: 40 feet. (d) Minimum rear yard shall be 50 feet. (e) Minimum lot area shall be as follows: (1) One acre with frontage on paved road. (2) Three acres with frontage on unpaved road. (f) Minimum lot width shall be 100 feet. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-18 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 3 of 8 (g) Minimum lot frontage shall be 35 feet adjoining a street. (h) Minimum heated floor area. There is no minimum heated floor area in this district. (i) Minimum accessory structure requirements. Accessory structures may be located in rear or side yards but shall not be located within a minimum yard. (Ord. No. 13-03-160, § 1, 3-18-2013) (j) Entrances off of a public right-of-way for subdivisions with more than three lots shall be rural, simple and rustic in design. These entrances shall be subject to the approval of the city a rchitect. These entrances shall comply with the following requirements: (1) Signage shall be one of the following designs: a. Shingle style b. Sign mounted in or on pillar i. Pillar shall not exceed eight (8) feet in height. (2) Walls: a. Knee walls may be utilized where required by existing topography and shall not exceed 20 linear feet on either side of the subdivision’s road entrance. i. Knee walls shall be constructed of natural materials such as boulders, stacked stone, or wood formed brick or materials designed to give the appearance of such natural materials. Stucco is prohibited. (3) Gate or guard structures shall be setback a minimum of 60 feet from the exterior street’s right of way. (4) No water features are permitted. (k) Rural viewshed.- The following requirements of this subsection shall only apply to subdivisions with more than three lots and subdivisions with three or fewer lots if the side corner of an individual lot abuts to an exterior street. The requirements of this subsection except for Section 64-416(k)(4) shall not apply to a single lot of record or to subdivisions with three or less lots where no individual lot abuts an exterior street. (1) Provide a 40-foot primary rural viewshed setback from all proposed Milton Trail or sidewalk easements or proposed rights-of-way, whichever is more restrictive, along the exterior streets for buildings, accessory structures, and swimming pools for lots adjacent to exterior streets: a. No disturbance within the 40 foot primary rural viewshed setback shall be allowed until a design review process is completed and the design of the rural viewshed is approved by the city arborist. b. Driveways accessing exterior streets shall be prohibited within the 40-foot primary rural viewshed setback, except where they cross the rural viewshed in a perpendicular manner. c. Individual septic systems may be installed in the primary rural viewshed setback with an approved primary variance if the primary and secondary septic fields fail and the property may be condemned by the Fulton County Health Department without such variance. The property owner shall provide proof of such potential condemnation prior to the application for a primary variance. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-18 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 4 of 8 (2) Provide a 20-foot secondary rural viewshed setback from the primary rural viewshed setback for buildings, accessory structures, and swimming pools for lots adjacent to exterior streets; a. Individual septic systems may be installed in the secondary rural viewshed setback with an approved primary variance. b. Driveways accessing exterior streets shall be prohibited within the 20-foot secondary rural viewshed setback, except where they cross the rural viewshed in a perpendicular manner. c. No disturbance within the 20 foot secondary rural viewshed setback shall be allowed until a design review process is completed and the design of the rural viewshed is approved by the city arborist. (3) The intent of the rural viewshed is to preserve the bucolic views from the roads throughout the Rural Milton Overlay. The views may contain natural vegetation as well as equestrian related structures and uses. utilize the existing vegetation when possible as well as provide additional native plantings to enhance the existing viewshed when needed. Removal of existing vegetation may occur when it is determined that such vegetation will endanger other vegetation. a. Criteria that may to shall be used by city arborist the design committee w W hen performing a design review of the primary rural viewshed and secondary rural viewshed setbacks, the design committee shall address the following include: ai. Evaluation of current state of vegetation the rural viewshed, both the primary and secondary rural viewshed setbacks; ii. Determination of whether existing vegetation should be removed or vegetation should be planted to enhance the rural viewshed; biii. Consideration of whether screening of the structures is necessary; and (Note: additional plantings of indigenous plantings and grasses; may be required by the city arborist as a condition of approval.) c iv. Consideration of the existence of pastoral or agricultural operations in area. (4) For structures located on lots subject to a rural viewshed, an architectural review process is required. Such process will include a review of building elevations and landscape plans by the city architect. architectural elevations shall be reviewed and approved by the city architect prior to the issuance of a building permit. These structures shall be designed with 360-degree architecture and shall meet the intent of section 64-1151; and (5) After issuance of the necessary permits to disturb the property but before the required pre- construction meeting, the developer shall install a 4 foot high orange tree save fence at least at the combined primary rural viewshed and secondary rural viewshed setback measured from the proposed Milton Trail or sidewalk easement or the proposed right of way. The fence shall be installed so as to protect heritage trees, protected trees and specimen trees as defined in Chapter 60 of the City Code or any other significant vegetation as determined by the city arborist. Location of such fencing shall be approved by the city arborist. In addition, a sign shall be posted on the fence every 25 feet indicating “rural viewshed”; (6) Notwithstanding anything to the contrary in this subsection, agricultural operations may occur in the primary rural viewshed and secondary rural viewshed setbacks. (7) Prior to the transfer of any legal interest in an AG-1 zoned parcel that is subject to a rural viewshed, every legal or beneficial owner of such a parcel shall ensure that there is recorded in the chain of title for the parcel an Affidavit stating the following: Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-18 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 5 of 8 “At the time of the execution of this Affidavit, the property with respect to which this Affidavit is filed is subject to certain restrictions contained in the City of Milton Zoning Ordinance, located in Chapter 64 of the Code of Ordinances of the City of Milton, Georgia. Such restrictions may include restrictions on development and disturbance of property located in the rural viewshed, which includes portions of property adjacent to streets not located within a platted subdivision.” In addition, a copy of the Affidavit must be provided to any transferee of a legal interest in the parcel no later than the final closing of the transfer. Sec. 64-418417 – Fencing. (a) Fencing along exterior streets shall be as follows: (1) Allowed fencing material shall be three or four board wooden fencing with wood, stone or masonry posts. . (2) Fences shall not exceed 5560 inches in height from finished grade. (3) Fences shall be white, black, or dark brown in color. (4) Opaque fences are prohibited. (5) Chain link fences are prohibited. (6) Fences shall be set back a minimum of three feet from a public right-of-way. (7) If the side, side corner or rear yard is adjacent to an exterior street, any type of fence including opaque may be installed as long as the opaque fence is not visible from the street at any time of the year. (b) Fencing along interior subdivision streets, including front, side corner, side and rear of platted subdivision lots shall be as follows: (1) Allowed fencing material and type along the front is limited to three or four board wooden fencing or as otherwise subject to the approval of the community development director; and (2) Along sides and rear of a lot fencing material can be of any type. (3) Fences shall not exceed eight feet in height but not including fencing in the front which shall not exceed 5560 inches in height from finished grade. (4) If a front, side, side corner, or rear lot line borders an exterior street, subsection (j) applies. (c) Fencing along side, side corner, or rear of nonsubdivision lots: (1) Allowed fencing material and type is not limited to three or four board wooden fencing. (2) Fences shall not exceed eight feet in height. (3) If a front, side, side corner or rear lot line borders an ex terior street, see subsection (j). (d) Barbed wire is prohibited on any single-family residential lots, except when part of a legitimate agricultural use. Sec. 64-418 - Pre-Development Notification and Public Informational Meeting (a) Prior to the approval of a conceptual plan for residential uses with more than three lots or a land disturbance permit for non-residential uses, the community development department shall hold a Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-18 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 6 of 8 public informational meeting at city hall within 30 days of the conceptual plan or Land Disturbance Permit being submitted. (b) The applicant or agent shall post a sign as directed by the community development department in a conspicuous location on each street frontage of the subject property at least 14 days prior to the public informational meeting. It will be the applicant's responsibility to ensure the posting remains in a conspicuous location on site until after the scheduled public site informational meeting. (c) The department shall give notice of the public informational meeting by regular mail to all property owners or current residents within 500 feet of the boundaries of the subject property and a minimum of 75 owners who appear on the city tax records as retrieved by the city's geographic information system in the surrounding area around the subject property, which 75 owners may include those located within 500 feet of the subject property. The notices shall be mailed a minimum of 14 days prior to the public informational meeting. (d) The mailed notices shall contain the time, place, and purpose of the public informational meeting, the location of the property, and description of the proposed development. The posted sign shall include all of the items required in the mailed notice except the location of the property. (e) At least one City Staff member shall be present at the public informational meeting. (f) Members of the City Council and Planning Commission shall be notified of the public informational meeting. Sec. 64-419 – Definitions Agricultural operations used synonymously with agricultural purposes means the following activities: raising, growing, harvesting, or storing of crops, including, but not limited to, soil preparation and crop production services such as plowing, fertilizing, seed bed preparation, planting, cultivating, and crop protecting services; feeding, breeding, or managing livestock, equine, or poultry; producing or storing feed for use in the production of livestock, including, but not limited to, cattle, calves, swine, hogs, goats, sheep, equine, and rabbits, or for use in the production of poultry, including, but not limited to, chickens, hens, ratites, and turkeys; producing plants, trees, fowl, equine, or other animals; producing aquacultural, horticultural, viticultural, silvicultural, grass sod, dairy, livestock, poultry, egg, and apiarian products; processing poultry; post-harvest services on crops with the intent of preparing them for market or further processing, including but not limited to crop cleaning, drying, shelling, fumigating, curing, sorting, grading, packing, ginning, canning, pickling, and cooling; slaughtering poultry and other animals; and manufacturing dairy products. Agricultural operations also include equestrian related activities such as riding rings, dressage fields, and related activities to the equine industry. Agricultural operations does NOT include constructing, installing, altering, repairing, dismantling, or demolishing real property structures or fixtures, including, but not limited to, grain bins, irrigation equipment, and fencing. Construction means the process, act or manner of constructing something. Developer means person or entity listed as the applicant on a land disturbance application or building permit. Development means any manmade change to improved or unimproved real estate including, but not limited to: (1) Buildings or other structures; Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-18 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 7 of 8 (2) Mining; (3) Dredging, filling, clearing and grubbing; (4) Grading and paving; and (5) Any other installation of impervious cover, excavation or drilling operations or storage of equipment or materials. Development area means geographic area included within a land disturbance permit or building permit. Design committee means a committee composed of the Community Development Director, City Architect, City Arborist and if necessary any other city staff as required to provide design review of the rural viewshed. Lot is synonymous with tract and parcel. Owner means the legal or beneficial owner of a site including, but not limited to: (1) A mortgagee or vendee in possession; (2) Receiver; (3) Executor; (4) Trustee; (5) Lessee; or (6) Other person in control of the site. Parcel means the basic lawful unit of land, identifiable by a single deed. A group of two or more contiguous lots owned by the same entity and used for a single use shall be considered a single lot. The terms "lot," "tract" and "parcel" are synonymous. Plan, conceptual, means a drawing that shows the proposed layout of a subdivision in sufficient detail to indicate its workability and feasibility, but is not in final form for recording, pursuant to these regulations. The conceptual plan is the first stage in securing a land disturbance permit. Rural Viewshed means the view that can be seen from an exterior street and its purpose is to protect the scenic view and promote the city’s visual and aesthetic character . The viewshed shall be comprised of two sections: a forty (40) foot primary rural viewshed setback, that section located closest to the exterior street; and, a twenty (20) foot secondary rural viewshed setback, located immediately contiguous to, the primary setback. Setback, primary rural viewshed means an area adjacent to an exterior street or easement, whichever is more restrictive, in which no structures shall be constructed. Setback, secondary rural viewshed means a space contiguous to and to the interior of the primary rural viewshed setback in which no structures shall be constructed. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-18 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 8 of 8 Site means the parcel of land being developed, or the portion thereof on which the land development project is located. Tract is synonymous with lot and parcel. Sec. 64-420 – Violations and Penalties For any disturbance of the rural viewshed before the appropriate approvals are issued, the property shall be barred from being developed for three years and shall restore the land to its original landscape or if applicable with appropriate tree recompense as determined by the City Arborist . Sec. 64-421419. - Other regulations. The following headings contain provisions applicable to the AG-1 district: (1) Development regulations: Article XVII of this zoning ordinance. (2) Exceptions: Article II, division 3 of this zoning ordinance. (3) Floodplain management: Article IV of this zoning ordinance. (4) Off-street parking and loading: Article VIII of this zoning ordinance. (5) Outside storage: Article II, division 2 of this zoning ordinance. (6) Landscape area and buffer regulations: Article III of this zoning ordinance. (7) River protection: Metropolitan River Protection Act, O.C.G.A. § 12-5-440 et seq. (8) Signs: Article XVI. (Ord. No. 13-03-160, § 1, 3-18-2013) Secs. 64-418421—64-436. - Reserved. STATE OF GEORGIA ORDINANCE____ COUNTY OF FULTON RZ15-18 AN ORDINANCE TO AMEND THE AG-1 (AGRICULTURAL) DISTRICT, CHAPTER 64, ARTICLE VI, DIVISION 2 BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on September 7, 2016 6:00 p.m. as follows: SECTION 1. That the amendment of the AG-1 (Agricultural) District, Article VI, Division 2 of the City of Milton Zoning Ordinance is hereby adopted and approved; and is attached hereto as if fully set forth herein, and; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the 7th day of September, 2016. ____________________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk HOME OF' HE BEST QUALITY OF LIEO M T I LTON* ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: August 31, 2016 FROM: Steven Krokoff, City Manage AGENDA ITEM: Consideration of RZ15.19 -To Amend the R-1 (Single Family Residential) District, Chapter 64, Article VI, Division 3. MEETING DATE: Wednesday, September 7, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: VAPPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (, rYES (J NO CITY ATTORNEY REVIEW REQUIRED: (,YES (J NO APPROVAL BY CITY ATTORNEY. O"APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: o v.-I(Voll° REMARKS: ©y Your._ n PHONE: 678.242.25001 FAX: 678.242.2499 ® Gree ? -c Im ; '_ Info@cityofmlltonya.uslw xltyofmlHonya.us jWCommunity 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 u Page 1 of 3 To: The Honorable Mayor and City Council From: Kathleen Field, Community Development Director Date: September 1, 2016 Re: Consideration of Rural Viewshed Text Amendments (RZ15-18, RZ15-19, RZ15-20, RZ15-21, RZ15-23, and RZ15-24), prepared for the September 7, 2016 Mayor and City Council Meeting (First Presentation on June 6, 2016, Discussed at June 13, 2016 City Council Work Session, Deferred at the July 11, 2016 City Council Meeting, Discussed at August 8, 2016 Special Called Joint Work Session Planning Commission/Elected Officials) Department Recommendation: The Community Development Department recommends approval of the proposed text amendments based on the series of meetings described above. Executive Summary: Background The rural viewshed required for single family residential uses currently resides in the Milton Rural Overlay District that covers the City with exception of parcels within the Deerfield and Crabapple Form Based Codes and the Birmingham Crossroads Overlay District and the Hwy 9 Overlay District. The Mayor and City Council directed Staff to propose changes to the rural viewshed to assist in further preserving the viewsheds in the City. The following comments reflect the most recent two meetings that were held on July 11, 2016 and August 8, 2016. SPECIFIC ISSUES ADDRESSED - WITH ACCOMPANYING ACTION ITEMS 1. Rural Viewshed – See Sec. 64-439 (k) Page 2 of 3 a. Side Corner Lots for three or fewer lots and Architectural Review Staff deleted this verbiage regarding side corner lots, since any lot, no matter its position to the street or the orientation of the house would be required to meet the rural viewshed requirements if it abuts an exterior street. In the case of three or less lots, only the architectural review would be required per Section 64-416(k)(4). b. Primary and secondary viewsheds The Mayor and City Council expressed the need to be more specific when these terms were used. Staff has included the words rural viewshed when the terms primary and secondary are mentioned. This addition has also been reflected in the definitions of the term rural viewshed. 2. Protection and Enforcement of Rural Viewsheds a. See Sec. 64-439(k) (3) and (4) Mayor and City Council directed Staff to enhance the criteria used for the review of the rural viewshed. It was recommended that in lieu of just the City Arborist performing the review, a “Design Committee” be created which includes the City Arborist, Community Development Director, and the City Architect. An enhanced list of review criteria has been created to assist with these reviews. These changes have been reflected in the ordinance including a new definition for “Design Committee”. The Mayor and City Council also asked that the City Architect review the building elevations of all lots within the rural viewshed including a landscape plan in order to ensure that the rural viewshed be maintained. Staff notes that this would include all developments incl uding individual lots not in a subdivision. 3. Rural Milton Overlay - Single Family Type Uses – RZ15-24 Based on the changes within the zoning districts regarding the rural viewshed, there have been no further changes to the Rural Milton Overlay from the previous edits suggested by the City Council. Funding and Fiscal Impact: Staff recommends that if these changes are made to the rural view shed additional public meetings will be required that involves additional staff time. Page 3 of 3 Alternatives: The Mayor and City Council may approve or deny the amendments as proposed and/or recommend further amendments to the text amendments discussed. Legal Review: Paul Frickey - Jarrard & Davis (August 2016) Concurrent Review: Community Development and Public Works Staff Attachment(s): Text Amendments and Ordinances for RZ15-18, RZ15-19, RZ15-20, RZ15-21, RZ15- 23, and RZ15-24. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-19 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 1 of 7 DIVISION 3. - R-1 SINGLE-FAMILY DWELLING DISTRICT Sec. 64-437. - Scope and intent. The regulations set forth in this division are the R-1 district regulations. Article IX should be consulted to determine uses and minimum standards for uses allowed by administrative or use permit. The R -1 district encompasses lands devoted to residential areas and closely related uses. Sec. 64-438. - Use regulations. Within the R-1 district, land and structures shall be used in accordance with standards herein. Any use not specifically designated as permitted shall be prohibited. (1) Permitted uses. Structures and land may be used for only the following purposes: a. Single-family dwelling. b. Agriculture, general and specialized farming, initiated prior to March 7, 1990, including horticulture, plant nursery, dairy farming, truck gardening and poultry r aising; provided, however, that agricultural buildings must be at least 200 feet from all side and rear property lines, and that no products shall be offered for sale on land so utilized. (2) Accessory uses. A building or lot may be used for uses customar ily incidental to any permitted use and a dwelling may be used for a home occupation. Sec. 64-439. - Development standards. (a) Height regulations. No building shall exceed 40 feet in height . except for single family dwellings, see Sec. 64-1141 (c). (b) Minimum front yard shall be 60 feet. (c) Minimum side yard shall be as follows: (1) Adjacent to interior line: 25 feet. (2) Adjacent to street: 40 feet. (d) Minimum rear yard shall be 50 feet. (e) Minimum lot area shall be two acres. (f) Minimum lot width shall be 200 feet. (g) Minimum lot frontage shall be 35 feet adjoining a street. (h) Minimum heated floor area shall be as follows: (1) For less than two-story dwelling: 1,800 square feet on ground level. (2) For two-story dwelling: 2,000 square feet; or (3) For more than two-story dwelling: 2,000 square feet with 1,200 square feet on ground floor. (i) Minimum accessory structure requirements. Accessory structures may be located in the rear or side yards only but shall not be located within a minimum yard. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-19 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 2 of 7 (j) Entrances off of a public right-of-way for subdivisions with more than three lots shall be rural, simple and rustic in design. These entrances shall be subject to the approval of the city architect. These entrances shall comply with the following requirements: (1) Signage shall be one of the following designs: a. Shingle style b. Sign mounted in or on pillar i. Pillar shall not exceed eight (8) feet in height. (2) Walls: a. Knee walls may be utilized where required by existing topography and shall not exceed 20 linear feet on either side of the subdivision’s road entrance. i. Knee walls shall be constructed of natural materials such as boulders, stacked stone, or wood formed brick or materials designed to give the appearance of such natural materials. Stucco is prohibited. (3) Gate or guard structures shall be setback a minimum of 60 feet from the exterior street’s right of way. (4) No water features are permitted. (k) Rural viewshed.- The following requirements of this subsection shall only apply to subdivisions with more than three lots and subdivisions with three or fewer lots if the side corner of an individual lot abuts to an exterior street. The requirements of this subsection except for Section 64-416(K)(4) shall not apply to a single lot of record or to subdivisions with three or less lots where no individual lot abuts an exterior street. (1) Provide a 40-foot primary rural viewshed setback from all proposed Milton Trail or sidewalk easements or proposed rights-of-way, whichever is more restrictive, along the exterior streets for buildings, accessory structures, and swimming pools for lots adjacent to exterior streets: a. No disturbance within the 40 foot primary rural viewshed setback shall be allowed until a design review process is completed and the design of the rural viewshed is approved by the city arborist. b. Driveways accessing exterior streets shall be prohibited within the 40-foot primary rural viewshed setback, except where they cross the rural viewshed in a perpendicular manner. c. Individual septic systems may be installed in the primary rural viewshed setback with an approved primary variance if the primary and secondary septic fields fail and the property may be condemned by the Fulton County Health Department without such variance. The property owner shall provide proof of such potential condemnation prior to the application for a primary variance. (2) Provide a 20-foot secondary rural viewshed setback from the primary rural viewshed setback for buildings, accessory structures, and swimming pools for lots adjacent to exterior streets; a. Individual septic systems may be installed in the secondary rural viewshed setback with an approved primary variance. b. Driveways accessing exterior streets shall be prohibited within the 20-foot secondary rural viewshed setback, except where they cross the rural viewshed in a perpendicular manner. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-19 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 3 of 7 c. No disturbance within the 20 foot secondary rural viewshed setback shall be allowed until a design review process is completed and the design of the rural viewshed is approved by the city arborist. (3) The intent of the rural viewshed is to preserve the bucolic views from the roads through out the Rural Milton Overlay. The views may contain natural vegetation as well as equestrian related structures and uses. utilize the existing vegetation when possible as well as provide additional native plantings to enhance the existing viewshed when needed. Removal of existing vegetation may occur when it is determined that such vegetation will endanger other vegetation. a. Criteria that may to shall be used by city arborist the design committee w W hen performing a design review of the primary rural viewshed and secondary rural viewshed setbacks, the design committee shall address the following include: ai. Evaluation of current state of vegetation the rural viewshed, both the primary and secondary rural viewshed setbacks; ii. Determination of whether existing vegetation should be removed or vegetation should be planted to enhance the rural viewshed; biii. Consideration of whether screening of the structures is necessary; and (Note: additional plantings of indigenous plantings and grasses; may be required by the city arborist as a condition of approval.) c iv. Consideration of the existence of pastoral or agricultural operations in area. (4) For structures located on lots subject to a rural viewshed, an architectural review process is required. Such process will include a review of building elevations and landscape plans by the city architect. architectural elevations shall be reviewed and approved by the city architect prior to the issuance of a building permit. These structures shall be designed with 360-degree architecture and shall meet the intent of section 64-1151; and (5) After issuance of the necessary permits to disturb the property but before the required pre - construction meeting, the developer shall ins tall a 4 foot high orange tree save fence at least at the combined primary rural viewshed and secondary rural viewshed setback measured from the proposed Milton Trail or sidewalk easement or the proposed right of way. The fence shall be installed so as to protect heritage trees, protected trees and specimen trees as defined in Chapter 60 of the City Code or any other significant vegetation as determined by the city arborist. Location of such fencing shall be approved by the city arborist. In addition, a sig n shall be posted on the fence every 25 feet indicating “rural viewshed”; (6) Notwithstanding anything to the contrary in this subsection, agricultural operations may occur in the primary rural viewshed and secondary rural viewshed setbacks. (7) Prior to the transfer of any legal interest in an AG-1 zoned parcel that is subject to a rural viewshed, every legal or beneficial owner of such a parcel shall ensure that there is recorded in the chain of title for the parcel an Affidavit stating the following: “At the time of the execution of this Affidavit, the property with respect to which this Affidavit is filed is subject to certain restrictions contained in the City of Milton Zoning Ordinance, located in Chapter 64 of the Code of Ordinances of the City of Milton, Georgia. Such restrictions may include restrictions on development and disturbance of property located in the rural viewshed, which includes portions of property adjacent to streets not located within a platted subdivision.” In addition, a copy of the Affidavit must be provided to any transferee of a legal interest in the parcel no later than the final closing of the transfer. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-19 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 4 of 7 Sec. 64-440 – Fencing. (a) Fencing along exterior streets shall be as follows: (1) Allowed fencing material shall be three or four board wooden fencing with wood, stone or masonryposts. (2) Fences shall not exceed 60 inches in height from finished grade. (3) Fences shall be white, black, or dark brown in color. (4) Opaque fences are prohibited. (5) Chain link fences are prohibited. (6) Fences shall be set back a minimum of three feet from a public right-of-way. (7) If the side, side corner or rear yard is adjacent to an exterior street, any type of fence including opaque may be installed as long as the opaque fence is not visible from the street at any time of the year. (b) Fencing along interior subdivision streets, including front, side corner, side and rear of platted subdivision lots shall be as follows: (1) Allowed fencing material and type along the front is limited to three or four board wooden fencing or as otherwise subject to the approval of the community development director; and (2) Along sides and rear of a lot fencing material can be of any type. (3) Fences shall not exceed eight feet in height but not including fencing in the front which shall not exceed 60 inches in height from finished grade. (4) If a front, side, side corner, or rear lot line borders an exterior street, subsection (j) applies. (c) Fencing along side, side corner, or rear of nonsubdivision lots: (1) Allowed fencing material and type is not limited to three or four board wooden fencing. (2) Fences shall not exceed eight feet in height. (3) If a front, side, side corner or rear lot line borders an exterior street, see subsection (j). (d) Barbed wire is prohibited on any single-family residential lots, except when part of a legitimate agricultural use. Sec. 64-441 - Pre-Development Notification and Public Informational Meeting (a) Prior to the approval of a conceptual plan for residential uses or a land disturbance permit for non- residential uses, the community development department shall hold a public informational meeting at the subject site within 30 days of the conceptual plan or Land Disturbance Perm it being submitted. (b) The applicant or agent shall post a sign as directed by the community development department in a conspicuous location on each street frontage of the subject property at least 14 days prior to the public informational meeting. It will be the applicant's responsibility to ensure the posting remains in a conspicuous location on site until after the scheduled public, on site informational meeting. (c) The department shall give notice of the public informational meeting by regular mail to all property owners or current residents within 500 feet of the boundaries of the subject property and a minimum of 75 owners who appear on the city tax records as retrieved by the city's geographic information system in the surrounding area around the subject property, which 75 owners may include those located within 500 feet of the subject property. The notices shall be mailed a minimum of 14 days prior to the public informational meeting. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-19 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 5 of 7 (d) The mailed notices shall contain the time, place, and purpose of the public informational meeting, the location of the property, and description of the proposed development. The posted sign shall include all of the items required in the mailed notice except the location of the property. (e) At least one City Staff member shall be present at the public informational meeting. (f) Members of the City Council and Planning Commission shall be notified of the public informational meeting. Sec. 64-442 – Definitions Agricultural operations used synonymously with agricultural purposes means the following activities: raising, growing, harvesting, or storing of crops, including, but not limited to, soil preparation and crop production services such as plowing, fertilizing, seed bed preparation, planting, cultivating, and crop protecting services; feeding, breeding, or managing livestock, equine, or poultry; producing or storing feed for use in the production of livestock, including, but not limited to, cattle, calv es, swine, hogs, goats, sheep, equine, and rabbits, or for use in the production of poultry, including, but not limited to, chickens, hens, ratites, and turkeys; producing plants, trees, fowl, equine, or other animals; producing aquacultural, horticultural, viticultural, silvicultural, grass sod, dairy, livestock, poultry, egg, and apiarian products; processing poultry; post-harvest services on crops with the intent of preparing them for market or further processing, including but not limited to crop cleaning, drying, shelling, fumigating, curing, sorting, grading, packing, ginning, canning, pickling, and cooling; slaughtering poultry and other animals; and manufacturing dairy products. Agricultural operations also include equestrian related activities such as riding rings, dressage fields, and related activities to the equine industry. Agricultural operations does NOT include constructing, installing, altering, repairing, dismantling, or demolishing real property structures or fixtures, including, but not limited to, grain bins, irrigation equipment, and fencing. Construction means the process, act or manner of constructing something. Developer means person or entity listed as the applicant on a land disturbance application or building permit. Development means any manmade change to improved or unimproved real estate including, but not limited to: (1) Buildings or other structures; (2) Mining; (3) Dredging, filling, clearing and grubbing; (4) Grading and paving; and (5) Any other installation of impervious cover, excavation or drilling operations or storage of equipment or materials. Development area means geographic area included within a land disturbance permit or building permit. Design committee means a committee composed of the Community Development Director, City Architect, City Arborist and if necessary any other city staff as required to provide design review of the rural viewshed. Lot is synonymous with tract and parcel. Owner means the legal or beneficial owner of a site including, but not limited to: Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-19 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 6 of 7 (1) A mortgagee or vendee in possession; (2) Receiver; (3) Executor; (4) Trustee; (5) Lessee; or (6) Other person in control of the site. Parcel means the basic lawful unit of land, identifiable by a single deed. A group of two or more contiguous lots owned by the same entity and used for a single use shall be considered a single lot. The terms "lot," "tract" and "parcel" are synonymous. Plan, conceptual, means a drawing that shows the proposed layout of a subdivision in sufficient detail to indicate its workability and feasibility, but is not in final form for recording, pursuant to these regulations. The conceptual plan is the first stage in securing a land disturbance permit. Rural Viewshed means the view that can be seen from an exterior street and its purpose is to protect the scenic view and promote the city’s visual and aesthetic character . The viewshed shall be comprised of two sections: a forty (40) foot primary rural viewshed setback, that section located closest to the exterior street; and, a twenty (20) foot secondary rural viewshed setback, located immediately contiguous to, the primary setback. Setback, primary rural viewshed means an area adjacent to an exterior street or easement, whichever is more restrictive, in which no structures shall be constructed. Setback, secondary rural viewshed means a space contiguous to and to the interior of the primary rural viewshed setback in which no structures shall be constructed. Site means the parcel of land being developed, or the portion thereof on which the land development project is located. Tract is synonymous with lot and parcel. Sec. 64-443 – Violations and Penalties For any disturbance of the rural viewshed before the appropriate approvals are issued, the property shall be barred from being developed for three years and shall restore the land to its original landscape or if applicable with appropriate tree recompense as determined by the City Arborist. Sec. 64-440444. - Other regulations. The following headings contain provisions applicable to uses allowed in the R -1 district: (1) Development regulations: article XVII of this zoning ordinance. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-19 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 7 of 7 (2) Exceptions: article II, division 3 of this zoning ordinance. (3) Floodplain management: article IV of this zoning ordinance. (4) Off-street parking and loading: article VIII of this zoning ordinance. (5) Outside storage: article II, division 2 of this zoning ordinance. (6) Landscape area and buffer regulations: article III of this zoning ordinance. (7) River protection: Metropolitan River Protection Act, O.C.G.A. § 12-5-440 et seq. (8) Signs: article XVI of this zoning ordinance. Secs. 64-441445—64-459. - Reserved. STATE OF GEORGIA ORDINANCE____ COUNTY OF FULTON RZ15-19 AN ORDINANCE TO AMEND THE R-1 (RESIDENTIAL) DISTRICT, CHAPTER 64, ARTICLE VI, DIVISION 3 BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on September 7, 2016 6:00 p.m. as follows: SECTION 1. That the amendment of the R-1 (Residential) District, Article VI, Division 3 of the City of Milton Zoning Ordinance is hereby adopted and approved; and is attached hereto as if fully set forth herein, and; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the 7th day of September, 2016. ____________________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk 0 HOME OF'THE BEST QUALITY OF LIFE IN GEORGIA' MILTON'S ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE:August 31, 2016 FROM: Steven Krokoff, City Manager( y/ / AGENDA ITEM: Consideration of RZIS-20 - To Amend the R-2 (Single Family Residential) District, Chapter 64, Article VI, Division 4. MEETING DATE: Wednesday, September 7, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (, vAPPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: ('YES () NO CITY ATTORNEY REVIEW REQUIRED: (,KYES () NO APPROVAL BY CITY ATTORNEY: V�APPRO VED () NOT APPROVED PLACED ON AGENDA FOR: REMARKS: ©y Your PHONE: 678.242.25001 FAX: 678.242.2499 =� Infoftltyofmllfonga.uslwww.cNyotmilgc.us w u Community,"JI 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004... :^o.�. o Page 1 of 3 To: The Honorable Mayor and City Council From: Kathleen Field, Community Development Director Date: September 1, 2016 Re: Consideration of Rural Viewshed Text Amendments (RZ15-18, RZ15-19, RZ15-20, RZ15-21, RZ15-23, and RZ15-24), prepared for the September 7, 2016 Mayor and City Council Meeting (First Presentation on June 6, 2016, Discussed at June 13, 2016 City Council Work Session, Deferred at the July 11, 2016 City Council Meeting, Discussed at August 8, 2016 Special Called Joint Work Session Planning Commission/Elected Officials) Department Recommendation: The Community Development Department recommends approval of the proposed text amendments based on the series of meetings described above. Executive Summary: Background The rural viewshed required for single family residential uses currently resides in the Milton Rural Overlay District that covers the City with exception of parcels within the Deerfield and Crabapple Form Based Codes and the Birmingham Crossroads Overlay District and the Hwy 9 Overlay District. The Mayor and City Council directed Staff to propose changes to the rural viewshed to assist in further preserving the viewsheds in the City. The following comments reflect the most recent two meetings that were held on July 11, 2016 and August 8, 2016. SPECIFIC ISSUES ADDRESSED - WITH ACCOMPANYING ACTION ITEMS 1. Rural Viewshed – See Sec. 64-462 (k) a. Side Corner Lots for three or fewer lots and Architectural Review Page 2 of 3 Staff deleted this verbiage regarding side corner lots, since any lot, no matter its position to the street or the orientation of the house would be required to meet the rural viewshed requirements if it abuts an exterior street. In the case of three or less lots, only the architectural review would be required per Section 64-416(k)(4). b. Primary and secondary viewsheds The Mayor and City Council expressed the need to be more specific when these terms were used. Staff has included the words rural viewshed when the terms primary and secondary are mentioned. This addition has also been reflected in the definitions of the term rural viewshed. 2. Protection and Enforcement of Rural Viewsheds a. See Sec. 64-462(k) (3) and (4) Mayor and City Council directed Staff to enhance the criteria used for the review of the rural viewshed. It was recommended that in lieu of just the City Arborist performing the review, a “Design Committee” be created which includes the City Arborist, Community Development Director, and the City Architect. An enhanced list of review criteria has been created to assist with these reviews. These changes have been reflected in the ordinance including a new definition for “Design Committee”. The Mayor and City Council also asked that the City Architect review the building elevations of all lots within the rural viewshed including a landscape plan in order to ensure that the rural viewshed be maintained. Staff notes that this would include all developments including individual lots not in a subdivision. 3. Rural Milton Overlay - Single Family Type Uses – RZ15-24 Based on the changes within the zoning districts regarding the rural viewshed, there have been no further changes to the Rural Milton Overlay from the previous edits suggested by the City Council. Funding and Fiscal Impact: Staff recommends that if these changes are made to the rural view shed additional public meetings will be required that involves additional staff time. Page 3 of 3 Alternatives: The Mayor and City Council may approve or deny the amendments as proposed and/or recommend further amendments to the text amendments discussed. Legal Review: Paul Frickey - Jarrard & Davis (August 2016) Concurrent Review: Community Development and Public Works Staff Attachment(s): Text Amendments and Ordinances for RZ15-18, RZ15-19, RZ15-20, RZ15-21, RZ15- 23, and RZ15-24. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-20 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 1 of 7 DIVISION 4. - R-2 SINGLE-FAMILY DWELLING DISTRICT Sec. 64-460. - Scope and intent. The regulations set forth in this division are the R-2 district regulations. Article IX should be consulted to determine uses and minimum standards for uses allowed by administrative or use permits. The R -2 district is intended to provide land areas devoted to very low density residential uses. The district also provides for closely related uses. Sec. 64-461. - Use regulations. Within the R-2 district, land and structures shall be used in accordance with standards herein. Any use not specifically designated as permitted shall be prohibited. (1) Permitted uses. Structures and land may be used for only the following purposes: a. Single-family dwelling. b. Agriculture, general and specialized farming, initiated prior to March 7, 1990, including horticulture, plant nursery, dairy farming, truck gardening and poultry raising; provided, however, that agricultural buildings must be at least 200 feet from all side and rear property lines, and that no products shall be offered for sale on land so utilized. (2) Accessory uses. A structure or land may be used for uses customarily incidental to any permitted use and a dwelling may be used for a home occupation. Sec. 64-462. - Development standards. (a) Height regulations. No building shall exceed 40 feet in height. (b) Minimum front yard shall be 60 feet. (c) Minimum side yard shall be as follows: (1) Adjacent to interior line: 15 feet. (2) Adjacent to street: 30 feet. (d) Minimum rear yard shall be 40 feet. (e) Minimum lot area shall be one acre. (f) Minimum lot width shall be 150 feet. (g) Minimum lot frontage shall be 35 feet adjoining a street. (h) Minimum heated floor area shall be as follows: (1) For less than two-story dwelling: 1,600 square feet on ground level; (2) For two-story dwelling: 1,800 square feet; or (3) For more than two-story dwelling: 1,800 square feet with 1,050 square feet on ground floor. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-20 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 2 of 7 (i) Minimum accessory structure requirements. Accessory structures may be located in the rear or side yards only but shall not be located within a minim um yard. (j) Entrances off of a public right-of-way for subdivisions with more than three lots shall be rural, simple and rustic in design. These entrances shall be subject to the approval of the city architect. These entrances shall comply with the following requirements: (1) Signage shall be one of the following designs: a. Shingle style b. Sign mounted in or on pillar i. Pillar shall not exceed eight (8) feet in height. (2) Walls: a. Knee walls may be utilized where required by existing topography and shall not exceed 20 linear feet on either side of the subdivision’s road entrance. i. Knee walls shall be constructed of natural materials such as boulders, stacked stone, or wood formed brick or materials designed to give the appearance of such natural materials. Stucco is prohibited. (3) Gate or guard structures shall be setback a minimum of 60 feet from the exterior street’s right of way. (4) No water features are permitted. (k) Rural viewshed.- The following requirements of this subsection shall only apply to subdivisions with more than three lots and subdivisions with three or fewer lots if the side corner of an individual lot abuts to an exterior street. The requirements of this subsection except for Section 64-416 (k) (4). shall not apply to a single lot of record or to subdivisions with three or less lots where no individual lot abuts an exterior street (1) Provide a 40-foot primary rural viewshed setback from all proposed Milton Trail or sidewalk easements or proposed rights-of-way, whichever is more restrictive, along the exterior streets for buildings, accessory structures, and swimming pools for lots adjacent to exterior streets: a. No disturbance within the 40 foot primary rural viewshed setback shall be allowed until a design review process is completed and the design of the rural viewshed is approved by the city arborist. b. Driveways accessing exterior streets shall be prohibited within the 40-foot primary rural viewshed setback, except where they cross the rural viewshed in a perpendicular manner. c. Individual septic systems may be installed in the primary rural viewshed setback with an approved primary variance if the primary and secondary septic fields fail and the property may be condemned by the Fulton County Health Department without such variance. The property owner shall provide proof of such potential condemnation prior to the application for a primary variance. (2) Provide a 20-foot secondary rural viewshed setback from the primary rural viewshed setback for buildings, accessory structures, and swimming pools for lots adjacent to exterior streets; Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-20 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 3 of 7 a. Individual septic systems may be installed in the secondary rural viewshed setback with an approved primary variance. b. Driveways accessing exterior streets shall be prohibited within the 20-foot secondary rural viewshed setback, except where they cross the rural viewshed in a perpendicular manner. c. No disturbance within the 20 foot secondary rural viewshed setback shall be allowed until a design review process is completed and the design of the rural viewshed is approved by the city arborist. (3) The intent of the rural viewshed is to preserve the bucolic views from the roads throughout the Rural Milton Overlay. The views may contain natural vegetation as well as equestrian related structures and uses. utilize the existing vegetation when possible as well as provide additional native plantings to enhance the existing viewshed when needed. Removal of existing vegetation may occur when it is determined that such vegetation will endanger other vegetation. a. Criteria that may to shall be used by city arborist the design committee w W hen performing a design review of the primary rural viewshed and secondary rural viewshed setbacks, the design committee shall address the following include: ai. Evaluation of current state of vegetation the rural viewshed, both the primary and secondary rural viewshed setbacks; ii. Determination of whether existing vegetation should be removed or vegetation should be planted to enhance the rural viewshed; biii. Consideration of whether screening of the structures is necessary; and (Note: additional plantings of indigenous plantings and grasses; may be required by the city arborist as a condition of approval.) c iv. Consideration of the existence of pastoral or agricultural operations in area. (4) For structures located on lots subject to a rural viewshed, an architectural review process is required. Such process will include a review of building elevations and landscape plans by the city architect. architectural elevations shall be reviewed and approved by the city architect prior to the issuance of a building permit. These structures shall be designed with 360-degree architecture and shall meet the intent of section 64-1151; and (5) After issuance of the necessary permits to disturb the property but before the required pre - construction meeting, the developer shall install a 4 foot high orange tree save fence at least at the combined primary rural viewshed and secondary rural viewshed setback measured from the proposed Milton Trail or sidewalk easement or the proposed right of way. The fence shall be installed so as to protect heritage trees, protected trees and specimen trees as defined in Chapter 60 of the City Code or any other significant vegetation as determined by the city arborist. Location of such fencing shall be approved by the city arborist. In addition, a sign shall be posted on the fence every 25 feet indicating “rural viewshed”; (6) Notwithstanding anything to the contrary in this subsection, agricultural operations may occu r in the primary rural viewshed and secondary rural viewshed setbacks. (7) Prior to the transfer of any legal interest in an AG-1 zoned parcel that is subject to a rural viewshed, every legal or beneficial owner of such a parcel shall ensure that there is recorded in the chain of title for the parcel an Affidavit stating the following: “At the time of the execution of this Affidavit, the property with respect to which this Affidavit is filed is subject to certain restrictions contained in the City of Milton Zoning Ordinance, located in Chapter 64 of the Code of Ordinances of the City of Milton, Georgia. Such restrictions may include restrictions on Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-20 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 4 of 7 development and disturbance of property located in the rural viewshed, which includes portions of property adjacent to streets not located within a platted subdivision.” In addition, a copy of the Affidavit must be provided to any transferee of a legal interest in the parcel no later than the final closing of the transfer. Sec. 64-463 – Fencing. (a) Fencing along exterior streets shall be as follows: (1) Allowed fencing material shall be three or four board wooden fencing with wood, stone or masonryposts. (2) Fences shall not exceed 60 inches in height from finished grade. (3) Fences shall be white, black, or dark brown in color. (4) Opaque fences are prohibited. (5) Chain link fences are prohibited. (6) Fences shall be set back a minimum of three feet from a public right-of-way. (7) If the side, side corner or rear yard is adjacent to an exterior street, any type of fence including opaque may be installed as long as the opaque fence is not visible from the street at any time of the year. (b) Fencing along interior subdivision streets, including front, side corner, side and rear of platted subdivision lots shall be as follows: (1) Allowed fencing material and type along the front is limited to three or four board wooden fencing or as otherwise subject to the approval of the community development director; and (2) Along sides and rear of a lot fencing material can be of any type. (3) Fences shall not exceed eight feet in height but not including fencing in the front which shall not exceed 60 inches in height from finished grade. (4) If a front, side, side corner, or rear lot line borders an exterior street, subsection (j) applies. (c) Fencing along side, side corner, or rear of nonsubdivision lots: (1) Allowed fencing material and type is not limited to three or four board wooden fencing. (2) Fences shall not exceed eight feet in height. (3) If a front, side, side corner or rear lot line borders an exterior street, see subsection (j). (d) Barbed wire is prohibited on any single-family residential lots, except when part of a legitimate agricultural use. Sec. 64-464 - Pre-Development Notification and Public, On Site Informational Meeting (a) Prior to the approval of a conceptual plan for residential uses or a land disturbance permit for non - residential uses, the community development department shall hold a public informational meeting at city hall within 30 days of the conceptual plan or Land Disturbance Permit being submitted. (b) The applicant or agent shall post a sign as directed by the community development department in a conspicuous location on each street frontage of the subject property at least 14 days prior to the public Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-20 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 5 of 7 informational meeting. It will be the applicant's responsibility to ensure the posting remains in a conspicuous location on site until after the scheduled public site informational meeting. (c) The department shall give notice of the public informational meeting by regular mail to all property owners or current residents within 500 feet of the boundaries of the subject property and a minimum of 75 owners who appear on the city tax records as retrieved by the city's geographic information system in the surrounding area around the subject property, which 75 owners may include those located within 500 feet of the subject property. The notices shall be mailed a minimum of 14 days prior to the public informational meeting. (d) The mailed notices shall contain the time, place, and purpose of the public informational meeting, the location of the property, and description of the proposed development. The posted sign shall include all of the items required in the mailed notice except the location of the property. (e) At least one City Staff member shall be present at the public informational meeting. (f) Members of the City Council and Planning Commission shall be notified of the public informational meeting. Sec. 64-465 – Definitions Agricultural operations used synonymously with agricultural purposes means the following activities: raising, growing, harvesting, or storing of crops, including, but not limited to, soil preparation and crop production services such as plowing, fertilizing, seed bed preparation, planting, cultivating, and crop protecting services; feeding, breeding, or managing livestock, equine, or poultry; producing or storing feed for use in the production of livestock, including, but not limited to, cattle, calves, swine, hogs, goats, sheep, equine, and rabbits, or for use in the production of poultry, including, but not limited to, chickens, hens, ratites, and turkeys; producing plants, trees, fowl, equine, or other animals; producing aquacultural, horticultural, viticultural, silvicultural, grass sod, dairy, livestock, poultry, egg, and apiarian products; processing poultry; post-harvest services on crops with the intent of preparing them for market or further processing, including but not limited to crop cleaning, drying, shelling, fumigating, curing, sorting, grading, packing, ginning, canning, pickling, and cooling; slaughtering poultry and other animals; and manufacturing dairy products. Agricultural operations also include equestrian related activities such as riding rings, dressage fields, and related activities to the equine industry. Agricultural operations does NOT include constructing, installing, altering, repairing, dismantling, or demolishing real property structures or fixtures, including, but not limited to, grain bins, irrigation equipment, and fencing. Construction means the process, act or manner of constructing something. Developer means person or entity listed as the applicant on a land disturbance application or building permit. Development means any manmade change to improved or unimproved real estate including, but not limited to: (1) Buildings or other structures; (2) Mining; (3) Dredging, filling, clearing and grubbing; (4) Grading and paving; and Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-20 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 6 of 7 (5) Any other installation of impervious cover, excavation or drilling operations or storage of equipment or materials. Development area means geographic area included within a land disturbance permit or building permit. Design committee means a committee composed of the Community Development Director, City Architect, City Arborist and if necessary any other city staff as required to provide design review of the rural viewshed. Lot is synonymous with tract and parcel. Owner means the legal or beneficial owner of a site including, but not limited to: (1) A mortgagee or vendee in possession; (2) Receiver; (3) Executor; (4) Trustee; (5) Lessee; or (6) Other person in control of the site. Parcel means the basic lawful unit of land, identifiable by a single deed. A group of two or more contiguous lots owned by the same entity and used for a single use shall be considered a single lot. The terms "lot," "tract" and "parcel" are synonymous. Plan, conceptual, means a drawing that shows the proposed layout of a subdivision in sufficient detail to indicate its workability and feasibility, but is not in final form for recording, pursuant to these regulations. The conceptual plan is the first stage in securing a land disturbance permit. Rural Viewshed means the view that can be seen from an exterior street and its purpose is to protect the scenic view and promote the city’s visual and aesthetic character . The viewshed shall be comprised of two sections: a forty (40) foot primary rural viewshed setback, that section located closest to the exterior street; and, a twenty (20) foot secondary rural viewshed setback, located immediately contiguous to, the primary setback. Setback, primary rural viewshed means an area adjacent to an exterior street or easement, whichever is more restrictive, in which no structures shall be constructed. Setback, secondary rural viewshed means a space contiguous to and to the interior of the primary rural viewshed setback in which no structures shall be constructed. Site means the parcel of land being developed, or the portion thereof on which the land development project is located. Tract is synonymous with lot and parcel. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-20 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 7 of 7 Sec. 64-466 – Violations and Penalties For any disturbance of the rural viewshed before the appropriate approvals are issued, the property shall be barred from being developed for three years and shall restore the land to its original landscape or if applicable with appropriate tree recompense as determined by the City Arborist. Sec. 64-463467. - Other regulations. The following headings contain provisions applicable to the R-2 district: (1) Development regulations: article XVII of this zoning ordinance. (2) Exceptions: article II, division 3 of this zoning ordinance. (3) Floodplain management: article IV of this zoning ordinance. (4) Off-street parking and loading: article VIII of this zoning ordinance. (5) Outside storage: article II, division 2, of this zoning ordinance. (6) Landscape area and buffer regulations: article III of this zoning ordinance. (7) River protection: Metropolitan River Protection Act, O.C.G.A. § 12-5-440 et seq. (8) Signs: article XVI of this zoning ordinance. Secs. 64-464468—64-482. - Reserved. STATE OF GEORGIA ORDINANCE____ COUNTY OF FULTON RZ15-20 AN ORDINANCE TO AMEND THE R-2 (RESIDENTIAL) DISTRICT, CHAPTER 64, ARTICLE VI, DIVISION 4 BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on September 7, 2016 6:00 p.m. as follows: SECTION 1. That the amendment of the R-2 (Residential) District, Article VI, Division 4 of the City of Milton Zoning Ordinance is hereby adopted and approved; and is attached hereto as if fully set forth herein, and; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the 7th day of September, 2016. ____________________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk M HOME OF'THE BEST QUALITY OF LIFE IN GEORGIA' MILTOESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: August 31, 2016 FROM: Steven Krokoff, City Managela AGENDA ITEM: Consideration of RZIS-21 - To Amend the R -2A (Single Family Residential) District, Chapter 64, Article VI, Division 5. MEETING DATE: Wednesday, September 7, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (.APPROVED (/ NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (.KYES () NO CITY ATTORNEY REVIEW REQUIRED: (•KYES (/ NO APPROVAL BY CITY ATTORNEY: WIA PPROVED (/ NOT APPROVED PLACED ON AGENDA FOR: 09/0-7409 REMARKS: ©» youm PHONE: 678.242.25001 FAX: 678.242.2499�ireen :• *c•,nnw* *7 Info@cityofmiflonga.us I w .elfyofmflfcnga.us Community ' .� Ill 13000 Deerfield Parkway. Suite 107 1 Milton GA 30004 -'- - =�^*f•o •+•�_'• -a� Page 1 of 3 To: The Honorable Mayor and City Council From: Kathleen Field, Community Development Director Date: September 1, 2016 Re: Consideration of Rural Viewshed Text Amendments (RZ15-18, RZ15-19, RZ15-20, RZ15-21, RZ15-23, and RZ15-24), prepared for the September 7, 2016 Mayor and City Council Meeting (First Presentation on June 6, 2016, Discussed at June 13, 2016 City Council Work Session, Deferred at the July 11, 2016 City Council Meeting, Discussed at August 8, 2016 Special Called Joint Work Session Planning Commission/Elected Officials) Department Recommendation: The Community Development Department recommends approval of the proposed text amendments based on the series of meetings described above. Executive Summary: Background The rural viewshed required for single family residential uses currently resides in the Milton Rural Overlay District that covers the City with exception of parcels within the Deerfield and Crabapple Form Based Codes and the Birmingham Crossroads Overlay District and the Hwy 9 Overlay District. The Mayor and City Council directed Staff to propose changes to the rural viewshed to assist in further preserving the viewsheds in the City. The following comments reflect the most recent two meetings that were held on July 11, 2016 and August 8, 2016. SPECIFIC ISSUES ADDRESSED - WITH ACCOMPANYING ACTION ITEMS 1. Rural Viewshed – See Sec. 64-485 (k) a. Side Corner Lots for three or fewer lots and Architectural Review Page 2 of 3 Staff deleted this verbiage regarding side corner lots, since any lot, no matter its position to the street or the orientation of the house would be required to meet the rural viewshed requirements if it abuts an exterior street. In the case of three or less lots, only the architectural review would be required per Section 64-416(k)(4). b. Primary and secondary viewsheds The Mayor and City Council expressed the need to be more specific when these terms were used. Staff has included the words rural viewshed when the terms primary and secondary are mentioned. This addition has also been reflected in the definitions of the term rural viewshed. 2. Protection and Enforcement of Rural Viewsheds a. See Sec. 64-485(k) (3) and (4) Mayor and City Council directed Staff to enhance the criteria used for the review of the rural viewshed. It was recommended that in lieu of just the City Arborist performing the review, a “Design Committee” be created which includes the City Arborist, Community Development Director, and the City Architect. An enhanced list of review criteria has been created to assist with these reviews. These changes have been reflected in the ordinance including a new definition for “Design Committee”. The Mayor and City Council also asked that the City Architect review the building elevations of all lots within the rural viewshed including a landscape plan in order to ensure that the rural viewshed be maintained. Staff notes that this would include all developments including individual lots not in a subdivision. 3. Rural Milton Overlay - Single Family Type Uses – RZ15-24 Based on the changes within the zoning districts regarding the rural viewshed, there have been no further changes to the Rural Milton Overlay from the previous edits suggested by the City Council. Funding and Fiscal Impact: Staff recommends that if these changes are made to the rural view shed additional public meetings will be required that involves additional staff time. Page 3 of 3 Alternatives: The Mayor and City Council may approve or deny the amendments as proposed and/or recommend further amendments to the text amendments discussed. Legal Review: Paul Frickey - Jarrard & Davis (August 2016) Concurrent Review: Community Development and Public Works Staff Attachment(s): Text Amendments and Ordinances for RZ15-18, RZ15-19, RZ15-20, RZ15-21, RZ15- 23, and RZ15-24. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-21 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 1 of 7 DIVISION 5. - R-2A SINGLE-FAMILY DWELLING DISTRICT Sec. 64-483. - Scope and intent. Regulations set forth in this subdivision are the R-2A district regulations. Article IX should be consulted to determine uses and minimum standards for uses allowed by administrative permit or use permit. The R - 2A district is intended to provide land areas devoted to low density residential uses. The district also provides for closely related uses. Sec. 64-484. - Use regulations. Within the R-2A district, land and structures shall be used in accordance with standards herein. Any use not specifically designated as a permitted use in this section or as a use allowed by administrative permit or use permit shall be prohibited. (1) Permitted uses. Structures and land may be used for only the following purposes: a. Single-family dwelling. b. Agriculture, general and specialized farming, initiated prior to March 7, 1990, including horticulture, plant nursery, dairy farming, truck gardening and poultry raising; provided, however, that agricultural buildings must be at least 200 feet from all side and rear propert y lines, and that no products shall be offered for sale on land so utilized. (2) Accessory uses. A structure or land may be used for uses customarily incidental to any permitted use and a dwelling may be used for a home occupation. Sec. 64-485. - Development standards. (a) Height regulations. No building shall exceed 40 feet in height ,. except for single family dwellings, see Sec. 64-1141 (c). (b) Minimum front yard shall be 60 feet. (c) Minimum side yard shall be as follows: (1) Adjacent to interior line: 15 feet. (2) Adjacent to street: 30 feet. (d) Minimum rear yard shall be 40 feet. (e) Minimum lot area shall be 27,000 square feet. (f) Minimum lot width shall be 120 feet. (g) Minimum lot frontage shall be 35 feet adjoining a street. (h) Minimum heated floor area shall be as follows: (1) For less than two-story dwelling: 17,000 square feet on ground floor; Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-21 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 2 of 7 (2) For two-story dwelling: 1,800 square feet; or (3) For more than two-story dwelling: 1,800 square feet with 1,050 square feet on ground floor. (i) Minimum accessory structure requirements. Accessory structures may be located in the rear or side yards only but shall not be located within a minimum yard. (j) Entrances off of a public right-of-way for subdivisions with more than three lots shall be rural, simple and rustic in design. These entrances shall be subject to the approval of the city architect. These entrances shall comply with the following requirements: (1) Signage shall be one of the following designs: a. Shingle style b. Sign mounted in or on pillar i. Pillar shall not exceed eight (8) feet in height. (2) Walls: a. Knee walls may be utilized where required by existing topography and shall not exceed 20 linear feet on either side of the subdivision’s road entrance. i. Knee walls shall be constructed of natural materials such as boulders, stacked stone, or wood formed brick or materials designed to give the appearance of such natural materials. Stucco is prohibited. (3) Gate or guard structures shall be setback a minimum of 60 feet from the exterior street’s right of way. (4) No water features are permitted. (k) Rural viewshed.- The following requirements of this subsection shall only apply to subdivisions with more than three lots and subdivisions with three or fewer lots if the side corner of an individual lot abouts to an exterior street. The requirements of this subsection except for Section 64-416 (k) (4). shall not apply to a single lot of record or to subdivisions with three or less lots where no individual lot abuts an exterior street (1) Provide a 40-foot primary rural viewshed setback from all proposed Milton Trail or sidewalk easements or proposed rights-of-way, whichever is more restrictive, along the exterior streets for buildings, accessory structures, and swimming pools for lots adjacent to exterior streets: a. No disturbance within the 40 foot primary rural viewshed setback shall be allowed until a design review process is completed and the design of the rural viewshed is approved by the city arborist. b. Driveways accessing exterior streets shall be prohibited within the 40-foot primary rural viewshed setback, except where they cross the rural viewshed in a perpendicular manner. c. Individual septic systems may be installed in the primary rural viewshed setback with an approved primary variance if the primary and secondary septic fields fail and the property may be condemned by the Fulton County Health Department without such variance. The property owner shall provide proof of such potential condemnation prior to the application for a primary variance. (2) Provide a 20-foot secondary rural viewshed setback from the primary rural viewshed setback for buildings, accessory structures, and swimming pools for lots adjacent to exterior streets; Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-21 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 3 of 7 a. Individual septic systems may be installed in the secondary rural viewshed setback with an approved primary variance. b. Driveways accessing exterior streets shall be prohibited within the 20-foot secondary rural viewshed setback, except where they cross the rural viewshed in a perpendicular manner. c. No disturbance within the 20 foot secondary rural viewshed setback shall be allowed until a design review process is completed and the design of the rural viewshed is approved by the city arborist. (3) The intent of the rural viewshed is to preserve the bucolic views from the road s throughout the Rural Milton Overlay. The views may contain natural vegetation as well as equestrian related structures and uses. utilize the existing vegetation when possible as well as provide additional native plantings to enhance the existing viewshed when needed. Removal of existing vegetation may occur when it is determined that such vegetation will endanger other vegetation. a. Criteria that may to shall be used by city arborist the design committee w W hen performing a design review of the primary rural viewshed and secondary rural viewshed setbacks, the design committee shall address the following include: ai. Evaluation of current state of vegetation the rural viewshed, both the primary and secondary rural viewshed setbacks; ii. Determination of whether existing vegetation should be removed or vegetation should be planted to enhance the rural viewshed; biii. Consideration of whether screening of the structures is necessary; and (Note: additional plantings of indigenous plantings and grasses; may be required by the city arborist as a condition of approval.) c iv. Consideration of the existence of pastoral or agricultural operations in area. (4) For structures located on lots subject to a rural viewshed, an architectural review process is required. Such process will include a review of building elevations and landscape plans by the city architect. architectural elevations shall be reviewed and approved by the city architect prior to the issuance of a building permit. These structures shall be designed with 360-degree architecture and shall meet the intent of section 64-1151; and (5) After issuance of the necessary permits to disturb the property but before the required pre - construction meeting, the developer shall install a 4 foot high o range tree save fence at least at the combined primary rural viewshed and secondary rural viewshed setback measured from the proposed Milton Trail or sidewalk easement or the proposed right of way. The fence shall be installed so as to protect heritage trees, protected trees and specimen trees as defined in Chapter 60 of the City Code or any other significant vegetation as determined by the city arborist. Location of such fencing shall be approved by the city arborist. In addition, a sign shall be posted on the fence every 25 feet indicating “rural viewshed”; (6) Notwithstanding anything to the contrary in this subsection, agricultural operations may occu r in the primary rural viewshed and secondary rural viewshed setbacks. (7) Prior to the transfer of any legal interest in an AG-1 zoned parcel that is subject to a rural viewshed, every legal or beneficial owner of such a parcel shall ensure that there is recorded in the chain of title for the parcel an Affidavit stating the following: “At the time of the execution of this Affidavit, the property with respect to which this Affidavit is filed is subject to certain restrictions contained in the City of Milto n Zoning Ordinance, located in Chapter 64 of the Code of Ordinances of the City of Milton, Georgia. Such restrictions may include restrictions on Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-21 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 4 of 7 development and disturbance of property located in the rural viewshed, which includes portions of property adjacent to streets not located within a platted subdivision.” In addition, a copy of the Affidavit must be provided to any transferee of a legal interest in the parcel no later than the final closing of the transfer. Sec. 64-486 – Fencing. (a) Fencing along exterior streets shall be as follows: (1) Allowed fencing material shall be three or four board wooden fencing with wood, stone or masonryposts. (2) Fences shall not exceed 60 inches in height from finished grade. (3) Fences shall be white, black, or dark brown in color. (4) Opaque fences are prohibited. (5) Chain link fences are prohibited. (6) Fences shall be set back a minimum of three feet from a public right-of-way. (7) If the side, side corner or rear yard is adjacent to an exterior street, an y type of fence including opaque may be installed as long as the opaque fence is not visible from the street at any time of the year. (b) Fencing along interior subdivision streets, including front, side corner, side and rear of platted subdivision lots shall be as follows: (1) Allowed fencing material and type along the front is limited to three or four board wooden fencing or as otherwise subject to the approval of the community development director; and (2) Along sides and rear of a lot fencing material can be of any type. (3) Fences shall not exceed eight feet in height but not including fencing in the front which shall not exceed 60 inches in height from finished grade. (4) If a front, side, side corner, or rear lot line borders an exterior street, subsection (j) applies. (c) Fencing along side, side corner, or rear of nonsubdivision lots: (1) Allowed fencing material and type is not limited to three or four board wooden fencing. (2) Fences shall not exceed eight feet in height. (3) If a front, side, side corner or rear lot line borders an exterior street, see subsection (j). (d) Barbed wire is prohibited on any single-family residential lots, except when part of a legitimate agricultural use. Sec. 64-487 - Pre-Development Notification and Public Informational Meeting (a) Prior to the approval of a conceptual plan for residential uses or a land disturbance permit for non - residential uses, the community development department shall hold a public informational meeting at city hall within 30 days of the conceptual plan or Land Disturbance Permit being submitted. (b) The applicant or agent shall post a sign as directed by the community de velopment department in a conspicuous location on each street frontage of the subject property at least 14 days prior to the public Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-21 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 5 of 7 informational meeting. It will be the applicant's responsibility to ensure the posting remains in a conspicuous location on site until after the scheduled public site informational meeting. (c) The department shall give notice of the public informational meeting by regular mail to all property owners or current residents within 500 feet of the boundaries of the subject propert y and a minimum of 75 owners who appear on the city tax records as retrieved by the city's geographic information system in the surrounding area around the subject property, which 75 owners may include those located within 500 feet of the subject property. The notices shall be mailed a minimum of 14 days prior to the public informational meeting. (d) The mailed notices shall contain the time, place, and purpose of the public informational meeting, the location of the property, and description of the propos ed development. The posted sign shall include all of the items required in the mailed notice except the location of the property. (e) At least one City Staff member shall be present at the public informational meeting. (f) Members of the City Council and Planning Commission shall be notified of the public informational meeting. Sec. 64-488 – Definitions Agricultural operations used synonymously with agricultural purposes means the following activities: raising, growing, harvesting, or storing of crops, including, but not limited to, soil preparation and crop production services such as plowing, fertilizing, seed bed preparation, planting, cultivating, and crop protecting services; feeding, breeding, or managing livestock, equine, or poultry; producing or storing feed for use in the production of livestock, including, but not limited to, cattle, calves, swine, hogs, goats, sheep, equine, and rabbits, or for use in the production of poultry, including, but not limited to, chickens, hens, ratites, and turkeys; producing plants, trees, fowl, equine, or other animals; producing aquacultural, horticultural, viticultural, silvicultural, grass sod, dairy, livestock, poultry, egg, and apiarian products; processing poultry; post-harvest services on crops with the intent of preparing them for market or further processing, including but not limited to crop cleaning, drying, shelling, fumigating, curing, sorting, grading, packing, ginning, canning, pickling, and cooling; slaughtering poultry and other animals; and manufacturing dairy products. Agricultural operations also include equestrian related activities such as riding rings, dressage fields, and related activities to the equine industry. Agricultural operations does NOT include constructing, installing, altering, repairing, dismantling, or demolishing real property structures or fixtures, including, but not limited to, grain bins, irrigation equipment, and fencing. Construction means the process, act or manner of constructing something. Developer means person or entity listed as the applicant on a land disturbance application or building permit. Development means any manmade change to improved or unimproved real estate including, but not limited to: (1) Buildings or other structures; (2) Mining; (3) Dredging, filling, clearing and grubbing; (4) Grading and paving; and Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-21 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 6 of 7 (5) Any other installation of impervious cover, excavation or drilling operations or storage of equipment or materials. Development area means geographic area included within a land disturbance permit or building permit. Design committee means a committee composed of the Community Development Director, City Architect, City Arborist and if necessary any other city staff as required to provide design review of the rural viewshed. Lot is synonymous with tract and parcel. Owner means the legal or beneficial owner of a site including, but not limited to: (1) A mortgagee or vendee in possession; (2) Receiver; (3) Executor; (4) Trustee; (5) Lessee; or (6) Other person in control of the site. Parcel means the basic lawful unit of land, identifiable by a single deed. A group of two or more contiguous lots owned by the same entity and used for a single use shall be considered a single lot. The terms "lot," "tract" and "parcel" are synonymous. Plan, conceptual, means a drawing that shows the proposed layout of a subdivision in sufficient detail to indicate its workability and feasibility, but is not in final form for recording, pursuant to these regulations. The conceptual plan is the first stage in securing a land disturbance permit. Rural Viewshed means the view that can be seen from an exterior street and its purpose is to protect the scenic view and promote the city’s visual and aesthetic character . The viewshed shall be comprised of two sections: a forty (40) foot primary rural viewshed setback, that section located closest to the exterior street; and, a twenty (20) foot secondary rural viewshed setback, located immediately contiguous to, the primary setback. Setback, primary rural viewshed means an area adjacent to an exterior street or easement, whichever is more restrictive, in which no structures shall be constructed. Setback, secondary rural viewshed means a space contiguous to and to the interior of the primary rural viewshed setback in which no structures shall be constructed. Site means the parcel of land being developed, or the portion thereof on which the land development project is located. Tract is synonymous with lot and parcel. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-21 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 7 of 7 Sec. 64-489 – Violations and Penalties For any disturbance of the rural viewshed before the appropriate approvals are issued, the property shall be barred from being developed for three years and shall restore the land to its original landscape or if applicable with appropriate tree recompense as determined by the City Arborist. Sec. 64-486490. - Other regulations. The following headings contain provisions applicable to the R-2A district: (1) Development regulations: article XVII of this zoning ordinance. (2) Exceptions: article II, division 3 of this zoning ordinance. (3) Floodplain management: article IV of this zoning ordinance. (4) Off-street parking and loading: article VIII of this zoning ordinance. (5) Outside storage: article II, division 2 of this zoning ordinance. (6) Landscape area and buffer regulations: article III of this zoning ordinance. (7) River protection: Metropolitan River Protection Act, O.C.G.A. § 12-5-440 et seq. (8) Signs: article XVI of this zoning ordinance. Secs. 64-487491—64-505. - Reserved. STATE OF GEORGIA ORDINANCE____ COUNTY OF FULTON RZ15-21 AN ORDINANCE TO AMEND THE R-2A (RESIDENTIAL) DISTRICT, CHAPTER 64, ARTICLE VI, DIVISION 5 BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on September 7, 2016 6:00 p.m. as follows: SECTION 1. That the amendment of the R-2A (Residential) District, Article VI, Division 5 of the City of Milton Zoning Ordinance is hereby adopted and approved; and is attached hereto as if fully set forth herein, and; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the 7th day of September, 2016. ____________________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk HOME OF'THE BEST QUALITY OF LIFE IN GEORGIA' MILTONIW4 ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: August 31, 2016 FROM: Steven Krokoff, City Manager Q) AGENDA ITEM: Consideration of RZ15-23-To amend the CUP (Community Unit Plan) District, Chapter 64, Article VI, Division 23. MEETING DATE: Wednesday, September 7, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (.APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (.YES I) NO CITY ATTORNEY REVIEW REQUIRED: (1YES () NO APPROVAL BY CITY ATTORNEY: (APPROVED NOT APPROVED PLACED ON AGENDA FOR: 091011201(f REMARKS: In * Your PHONE: 678.242.25001 FAX: 678.242.2499 info@cifyofmllton9ams l w x1liyoimiBonya.us Community M,r 13000 Deerfield Parkway. Suite 107 1 Milton GA 30004 a Page 1 of 3 To: The Honorable Mayor and City Council From: Kathleen Field, Community Development Director Date: September 1, 2016 Re: Consideration of Rural Viewshed Text Amendments (RZ15-18, RZ15-19, RZ15-20, RZ15-21, RZ15-23, and RZ15-24), prepared for the September 7, 2016 Mayor and City Council Meeting (First Presentation on June 6, 2016, Discussed at June 13, 2016 City Council Work Session, Deferred at the July 11, 2016 City Council Meeting, Discussed at August 8, 2016 Special Called Joint Work Session Planning Commission/Elected Officials) Department Recommendation: The Community Development Department recommends approval of the proposed text amendments based on the series of meetings described above. Executive Summary: Background The rural viewshed required for single family residential uses currently resides in the Milton Rural Overlay District that covers the City with exception of parcels within the Deerfield and Crabapple Form Based Codes and the Birmingham Crossroads Overlay District and the Hwy 9 Overlay District. The Mayor and City Council directed Staff to propose changes to the rural viewshed to assist in further preserving the viewsheds in the City. The following comments reflect the most recent two meetings that were held on July 11, 2016 and August 8, 2016. SPECIFIC ISSUES ADDRESSED - WITH ACCOMPANYING ACTION ITEMS 1. Rural Viewshed – See Sec. 64-897 (p) a. Side Corner Lots for three or fewer lots and Architectural Review Page 2 of 3 Staff deleted this verbiage regarding side corner lots, since any lot, no matter its position to the street or the orientation of the house would be required to meet the rural viewshed requirements if it abuts an exterior street. In the case of three or less lots, only the architectural review would be required per Section 64-416(k)(4). b. Primary and secondary viewsheds The Mayor and City Council expressed the need to be more specific when these terms were used. Staff has included the words rural viewshed when the terms primary and secondary are mentioned. This addition has also been reflected in the definitions of the term rural viewshed. 2. Protection and Enforcement of Rural Viewsheds a. See Sec. 64-897(p) (3) and (4) Mayor and City Council directed Staff to enhance the criteria used for the review of the rural viewshed. It was recommended that in lieu of just the City Arborist performing the review, a “Design Committee” be created which includes the City Arborist, Community Development Director, and the City Architect. An enhanced list of review criteria has been created to assist with these reviews. These changes have been reflected in the ordinance including a new definition for “Design Committee”. The Mayor and City Council also asked that the City Architect review the building elevations of all lots within the rural viewshed including a landscape plan in order to ensure that the rural viewshed be maintained. Staff notes that this would include all developments including individual lots not in a subdivision. 3. Rural Milton Overlay - Single Family Type Uses – RZ15-24 Based on the changes within the zoning districts regarding the rural viewshed, there have been no further changes to the Rural Milton Overlay from the previous edits suggested by the City Council. Funding and Fiscal Impact: Staff recommends that if these changes are made to the rural view shed additional public meetings will be required that involves additional staff time. Page 3 of 3 Alternatives: The Mayor and City Council may approve or deny the amendments as proposed and/or recommend further amendments to the text amendments discussed. Legal Review: Paul Frickey - Jarrard & Davis (August 2016) Concurrent Review: Community Development and Public Works Staff Attachment(s): Text Amendments and Ordinances for RZ15-18, RZ15-19, RZ15-20, RZ15-21, RZ15- 23, and RZ15-24. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-23 - Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 1 of 8 DIVISION 23. - CUP COMMUNITY UNIT PLAN DISTRICT Sec. 64-894. - Scope and intent. (a) The regulations in this division are the CUP District regulations. Article IX should be consulted to determine uses and minimum standards for uses allowed by administrative permit or use permit. The CUP district identifies land areas for a variety of housi ng types within a planned community setting. (b) The CUP district is intended to: (1) Encourage the development of land as planned communities. (2) Encourage flexible and creative concepts in site planning. (3) Preserve the natural amenities of the land by encouraging scenic and functional open areas. (4) Provide for an efficient use of land. (5) Provide a stable residential environment compatible with surrounding residential areas. (6) Protect neighboring properties by requiring larger peripheral lots adjacent to larger lot developments. (Ord. No. 14-10-223, § 1, 10-20-2014) Sec. 64-895. - Use regulations. Within the CUP district, land and structures shall be used in accordance with standards herein. Any use not specifically designated as a permitted use in this section or as a use allowed by an administrative permit or use permit shall be prohibited. (1) Permitted uses. Structures and land may be used for only the following purposes: a. Single-family dwelling. b. Golf, country club, pool and recreatio n court. (2) Accessory uses. A structure or land may be used for uses customarily incidental to any permitted use and a dwelling may be used for a home occupation. Retail and service uses, and clubs accessory to recreation facilities are allowed subject to the following conditions: a. Accessory retail and service uses shall be located wholly within a building with a majority of the floor area designed for recreation uses. No outdoor advertising is allowed. b. Retail and service uses shall be limited to co nvenience retail and service establishments such as pro shops and personal services. Restaurants accessory to a club are allowed. (Ord. No. 14-10-223, § 1, 10-20-2014) Sec. 64-896. - Development plan. (a) The development plan shall be the zoning control document for features depicted graphically. The site plan requirement applicable to rezoning requests shall be adhered to for CUP rezoning requests. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-23 - Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 2 of 8 (b) Administrative guidelines for preparing site plans are available from the director of the community development department. (c) A site plan shall become the development plan if the request to rezone is approved without changes or additions. (d) If the approval by the board differs in any way from what is depicted on the site plan submitted for the purpose of seeking rezoning, a revised plan must be certified by the community development department before development related permits may be issued. (e) A site plan or development plan shall not substitute for plans which are required as a prerequisite for applying for development-related permits. (f) The location of all use areas shall be shown on the development plan, and the location on the ground shall be as shown on the development plan. (g) Properties that are not served by sanitary sewer shall provide a site plan to determine the maximum number of lots on the subject site as follows: The number of lots in a CUP development shall not exceed the num ber of lots that can be reasonably created within an AG-1 zoned development at the same site location. The following items shall be submitted to determine the lot yield for the subject property: (1) Indicate all bodies of water and the appropriate buffers; (2) Provide a level 3 soil analysis; (3) Provide a tree survey indicating specimen and heritage trees; (4) Indicate the configuration of lots and associated minimum building setbacks; and (5) Show approximate location of house footprint on each lot. (Ord. No. 14-10-223, § 1, 10-20-2014) Sec. 64-897. - Development standards. (a) Height regulations. The height of non-single family residential structures are as approved per the conditions of zoning. (b) Minimum land area per unit shall be as specified in conditions. (c) Minimum lot area per unit shall be as specified in conditions. (d) Minimum CUP size shall be four contiguous acres. (e) Maximum density shall be as follows: (1) Single-family dwelling: 5.0 units per gross acre. (f) Minimum lot width. There shall be none, unless specified in conditions. (g) Minimum CUP development frontage shall be 150 feet. (h) Minimum lot frontage shall be 20 feet adjoining a street. (i) Minimum heated floor area per unit shall be as specified in conditions. (j) Minimum perimeter setback (entire CUP development) shall be as specified in conditions. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-23 - Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 3 of 8 (k) Minimum interior setbacks: (1) Minimum front yard shall be as specified in conditions. (2) Minimum side yard shall be as specified in conditions. (3) Minimum rear yard shall be as specified in conditions. (l) Minimum accessory structure requirements: (1) Accessory structures may be located within the side or rear yards subject to perimeter and minimum yard setbacks. (m) Minimum building separation (more than one dwelling per lot). All building separations shall be as specified by the city's building code. (n) Other minimum standards. (1) Agreements, covenants, declarations and other contracts which govern the use, maintenance, and protection of a CUP development among its owners areas shall be part of the official zoning file, and changes thereto shall have no force and effect until a copy has been provided to the director of the community development department. (o) Entrances off of a public right-of-way for subdivisions with more than three lots shall be rural, simple and rustic in design. These entrances shall be subject to the approval of the city architect. These entrances shall comply with the following requirements: (1) Signage shall be one of the following designs: a. Shingle style b. Sign mounted in or on pillar i. Pillar shall not exceed eight (8) feet in height. (2) Walls: a. Knee walls may be utilized where required by existing topography and sha ll not exceed 20 linear feet on either side of the subdivision’s road entrance. i. Knee walls shall be constructed of natural materials such as boulders, stacked stone, or wood formed brick or materials designed to give the appearance of such natural materials. Stucco is prohibited. (3) Gate or guard structures shall be setback a minimum of 60 feet from the exterior street’s right of way. (4) No water features are permitted. (p) Rural viewshed.-The following requirements of this subsection shall only apply to subdivisions with more than three lots and subdivisions with three or fewer lots if the side corner of an individual lot abuts to an exterior street. The requirements of this subsection except for Section 64-416(k)(4) shall not apply to a single lot of record or to subdivisions with three or less lots where no individual lot abuts an exterior street. (1) Provide a 40-foot primary rural viewshed setback from all proposed Milton Trail or sidewalk easements or proposed rights-of-way, whichever is more restrictive, along the exterior streets for buildings, accessory structures, and swimming pools for lots adjacent to exterior streets: Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-23 - Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 4 of 8 a. No disturbance within the 40 foot primary rural viewshed setback shall be allowed until a design review process is completed and the design of the rural viewshed is approved by the city arborist. b. Driveways accessing exterior streets shall be prohibited within the 40-foot primary rural viewshed setback, except where they cross the rural viewshed in a perpendicular manner. c. Individual septic systems may be installed in the primary rural viewshed setback with an approved primary variance if the primary and secondary septic fields fail and the property may be condemned by the Fulton County Health Department without such variance. The property owner shall provide proof of such potential condemnation prior to the application for a primary variance. (2) Provide a 20-foot secondary rural viewshed setback from the primary rural viewshed setback for buildings, accessory structures, and swimming pools for lots adjacent to exterior streets; a. Individual septic systems may be installed in the secondary rural viewshed setback with an approved primary variance. b. Driveways accessing exterior streets shall be prohibited within the 20-foot secondary rural viewshed setback, except where they cross the rural viewshed in a perpendicular manner. c. No disturbance within the 20 foot secondary rural viewshed setback shall be allowed until a design review process is completed and the design of the rural viewshed is approved by the city arborist. (3) The intent of the rural viewshed is to preserve the bucolic views from the road s throughout the Rural Milton Overlay. The views may contain natural vegetation as well as equestrian related structures and uses. utilize the existing vegetation when possible as well as provide additional native plantings to enhance the existing viewshed when needed. Removal of existing vegetation may occur when it is determined that such vegetation will endanger other vegetation. a. Criteria that may to shall be used by city arborist the design committee w W hen performing a design review of the primar y rural viewshed and secondary rural viewshed setbacks, the design committee shall address the following include: ai. Evaluation of current state of vegetation the rural viewshed, both the primary and secondary rural viewshed setbacks; ii. Determination of whether existing vegetation should be removed or vegetation should be planted to enhance the rural viewshed; biii. Consideration of whether screening of the structures is necessary; and (Note: additional plantings of indigenous plantings and grasses; may be required by the city arborist as a condition of approval.) c iv. Consideration of the existence of pastoral or agricultural operations in area. (4) For structures located on lots subject to a rural viewshed, an architectural review process is required. Such process will include a review of building elevations and landscape plans by the city architect. architectural elevations shall be reviewed and approved by the city architect prior to the issuance of a building permit. These structures shall be designed with 360-degree architecture and shall meet the intent of section 64-1151; and (5) After issuance of the necessary permits to disturb the property but before the required pre - construction meeting, the developer shall install a 4 foot high orange tre e save fence at least at the combined primary rural viewshed and secondary rural viewshed setback measured from the proposed Milton Trail or sidewalk easement or the proposed right of way. The fence shall be installed so as to Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-23 - Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 5 of 8 protect heritage trees, protected trees and specimen trees as defined in Chapter 60 of the City Code or any other significant vegetation as determined by the city arborist. Location of such fencing shall be approved by the city arborist. In addition, a sign shall be posted on the fence every 25 feet indicating “rural viewshed”; (6) Notwithstanding anything to the contrary in this subsection, agricultural operations may occu r in the primary rural viewshed and secondary rural viewshed setbacks. (7) Prior to the transfer of any legal interest in a CUP zoned parcel that is subject to a rural viewshed, every legal or beneficial owner of such a parcel shall ensure that there is recorded in the chain of title for the parcel an Affidavit stating the following: “At the time of the execution of this Affidavit, the property with respect to which this Affidavit is filed is subject to certain restrictions contained in the City of Milton Zoning Ordinance, located in Chapter 64 of the Code of Ordinances of the City of Milton, Georgia. Such restrictions may include restrictions on development and disturbance of property located in the rural viewshed, which includes portions of property adjacent to streets not located within a platted subdivision.” In addition, a copy of the Affidavit must be provided to any transferee of a legal interest in the parcel no later than the final closing of the transfer. Sec. 64-898 – Fencing. (a) Fencing along exterior streets shall be as follows: (1) Allowed fencing material shall be three or four board wooden fencing with wood, stone or masonry posts. (2) Fences shall not exceed 60 inches in height from finished grade. (3) Fences shall be white, black, or dark brown in color. (4) Opaque fences are prohibited. (5) Chain link fences are prohibited. (6) Fences shall be set back a minimum of three feet from a public right-of-way. (7) If the side, side corner or rear yard is adjacent to an exterior street, an y type of fence including opaque may be installed as long as the opaque fence is not visible from the street at any time of the year. (b) Fencing along interior subdivision streets, including front, side corner, side and rear of platted subdivision lots shall be as follows: (1) Allowed fencing material and type along the front is limited to three or four board wooden fencing or as otherwise subject to the approval of the community development director; and (2) Along sides and rear of a lot fencing material can be of any type. (3) Fences shall not exceed eight feet in height but not including fencing in the front which shall not exceed 60 inches in height from finished grade. (4) If a front, side, side corner, or rear lot line borders an exterior street, subsection (j) applies. (c) Fencing along side, side corner, or rear of nonsubdivision lots: (1) Allowed fencing material and type is not limited to three or four board wooden fencing. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-23 - Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 6 of 8 (2) Fences shall not exceed eight feet in height. (3) If a front, side, side corner or rear lot line borders an exterior street, see subsection (j). (d) Barbed wire is prohibited on any single-family residential lots, except when part of a legitimate agricultural use. Sec. 64-899 - Pre-Development Notification and Public Informational Meeting (a) Prior to the approval of a conceptual plan for residential uses or a land disturbance permit for non - residential uses, the community development department shall hold a public informational meeting at city hall within 30 days of the conceptual plan or Land Disturbance Permit being submitted. (b) The applicant or agent shall post a sign as directed by the community development department in a conspicuous location on each street frontage of the subject property at least 14 days prior to the public informational meeting. It will be the applicant's responsibility to ensure the posting remains in a conspicuous location on site until after the scheduled public site informational meeting. (c) The department shall give notice of the public informational meeting by regular mail to all property owners or current residents within 500 feet of the boundaries of the subject property and a minimum of 75 owners who appear on the city tax records as retrieved by the city's geographic information system in the surrounding area around the subject property, which 75 owners may include those located within 500 feet of the subject property. The notices shall be mailed a minimum of 14 days prior to the public informational meeting. (d) The mailed notices shall contain the time, place, and purpose of the public informational meeting, the location of the property, and description of the proposed development. The posted sign shall include all of the items required in the mailed notice except the location of the property. (e) At least one City Staff member shall be present at the public informational meeting. (f) Members of the City Council and Planning Commission shall be notified of the public informational meeting. Sec. 64-900 – Definitions Agricultural operations used synonymously with agricultural purposes means the following activities: raising, growing, harvesting, or storing of crops, including, but not limited to, soil preparation and crop production services such as plowing, fertilizing, seed bed preparation, planting, cultivating, and crop protecting services; feeding, breeding, or managing livestock, equine, or poultry; producing or storing feed for use in the production of livestock, including, but not limited to, cattle, cal ves, swine, hogs, goats, sheep, equine, and rabbits, or for use in the production of poultry, including, but not limited to, chickens, hens, ratites, and turkeys; producing plants, trees, fowl, equine, or other animals; producing aquacultural, horticultural, viticultural, silvicultural, grass sod, dairy, livestock, poultry, egg, and apiarian products; processing poultry; post-harvest services on crops with the intent of preparing them for market or further processing, including but not limited to crop cleaning, drying, shelling, fumigating, curing, sorting, grading, packing, ginning, canning, pickling, and cooling; slaughtering poultry and other animals; and manufacturing dairy products. Agricultural operations also include equestrian related activities such as riding rings, dressage fields, and related activities to the equine industry. Agricultural operations does NOT include constructing, installing, altering, repairing, dismantling, or demolishing real property structures or fixtures, including, but not limited to, grain bins, irrigation equipment, and fencing. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-23 - Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 7 of 8 Construction means the process, act or manner of constructing something. Developer means person or entity listed as the applicant on a land disturbance application or building permit. Development means any manmade change to improved or unimproved real estate including, but not limited to: (1) Buildings or other structures; (2) Mining; (3) Dredging, filling, clearing and grubbing; (4) Grading and paving; and (5) Any other installation of impervious cover, excavation or drilling operations or storage of equipment or materials. Development area means geographic area included within a land disturbance permit or building permit. Design committee means a committee composed of the Community Development Director, City Architect, City Arborist and if necessary any other city staff as r equired to provide design review of the rural viewshed. Lot is synonymous with tract and parcel. Owner means the legal or beneficial owner of a site including, but not limited to: (1) A mortgagee or vendee in possession; (2) Receiver; (3) Executor; (4) Trustee; (5) Lessee; or (6) Other person in control of the site. Parcel means the basic lawful unit of land, identifiable by a single deed. A group of two or more contiguous lots owned by the same entity and used for a single use shall be considered a single lot. The terms "lot," "tract" and "parcel" are synonymous. Plan, conceptual, means a drawing that shows the proposed layout of a subdivision in sufficient detail to indicate its workability and feasibility, but is not in final form for recording, pursuant to these regulations. The conceptual plan is the first stage in securing a land disturbance permit. Rural Viewshed means the view that can be seen from an exterior street and its purpose is to protect the scenic view and promote the city’s visual and aesthetic character. The viewshed shall be comprised of two sections: a forty (40) foot primary rural viewshed setback, that section located closest to the exterior street; and, a twenty (20) foot secondary rural viewshed setback, located immediately contiguous to, the primary setback. Rural Viewshed in each individual Zoning District 9/1/2016 RZ15-23 - Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on September 7, 2016 (Changes suggested at the August 8, 2016 Joint Work Session highlighted in yellow.) Page 8 of 8 Setback, primary rural viewshed means an area adjacent to an exterior street or easement, whichever is more restrictive, in which no structures shall be constructed. Setback, secondary rural viewshed means a space contiguous to and to the interior of the primary rural viewshed setback in which no structures shall be constructed. Site means the parcel of land being developed, or the portion thereof on which the land development project is located. Tract is synonymous with lot and parcel. Sec. 64-901 – Violations and Penalties For any disturbance of the rural viewshed before the appropriate approvals are issued, the property shall be barred from being developed for three years and shall restore the land to its original landscape or if applicable with appropriate tree recompense as determined by the City Arborist. (Ord. No. 14-10-223, § 1, 10-20-2014) Sec. 64-898902. - Other regulations. The following headings contain some additional, but not all, provisions applicable to the CUP district: (1) Development regulations: article XVII of this zoning ordinance. (2) Exceptions: article II, division 3 of this zoning ordinance. (3) Floodplain management: article IV of this zoning ordinance. (4) Off-street parking and loading: article VIII of this zoning ordinance. (5) Outside storage: article II, division 2 of this zoning ordinance. (6) Landscape area and buffer regulations of the TR, A or A-L district shall apply, as corresponding: article III of this zoning ordinance. (7) River protection: Metropolitan River Protection Act, O.C.G.A. § 12-5-440 et seq. (8) Signs: article XVI of this zoning ordinance. Secs. 64-899903—64-917. - Reserved. STATE OF GEORGIA ORDINANCE____ COUNTY OF FULTON RZ15-23 AN ORDINANCE TO AMEND THE CUP (COMMUNITY UNIT PLAN) DISTRICT, CHAPTER 64, ARTICLE VI, DIVISION 23 BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on September 7, 2016 6:00 p.m. as follows: SECTION 1. That the amendment of the CUP (Community Unit Plan) District, Article VI, Division 23 of the City of Milton Zoning Ordinance is hereby adopted and approved; and is attached hereto as if fully set forth herein, and; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the 7th day of September, 2016. ____________________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk HOME OF'THEBEST QUALITY Of LIFE IN GEO' M1 LTU ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: ugust 31, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Consideration of RZIS-24 -To Amend the Rural Milton Overlay for Single Family Type Uses (Sec. 64-1141). MEETING DATE: Wednesday, September 7, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (1APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: („}AYES () NO CITY ATTORNEY REVIEW REQUIRED: (.KYES /) NO APPROVAL BY CITY ATTORNEY. (APPROVED NOT APPROVED PLACED ON AGENDA FOR: 09)°rl )zaU REMARKS: PRONE: 678.242.25001 FAX: 678.242.2499 c�a° infoVeRyofmlMongc.uslw .city Iltongo.us w Community 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 Page 1 of 3 To: The Honorable Mayor and City Council From: Kathleen Field, Community Development Director Date: September 1, 2016 Re: Consideration of Rural Viewshed Text Amendments (RZ15-18, RZ15-19, RZ15-20, RZ15-21, RZ15-23, and RZ15-24), prepared for the September 7, 2016 Mayor and City Council Meeting (First Presentation on June 6, 2016, Discussed at June 13, 2016 City Council Work Session, Deferred at the July 11, 2016 City Council Meeting, Discussed at August 8, 2016 Special Called Joint Work Session Planning Commission/Elected Officials) Department Recommendation: The Community Development Department recommends approval of the proposed text amendments based on the series of meetings described above. Executive Summary: Background The rural viewshed required for single family residential uses currently resides in the Milton Rural Overlay District that covers the City with exception of parcels within the Deerfield and Crabapple Form Based Codes and the Birmingham Crossroads Overlay District and the Hwy 9 Overlay District. The Mayor and City Council directed Staff to propose changes to the rural viewshed to assist in further preserving the viewsheds in the City. The following comments reflect the most recent two meetings that were held on July 11, 2016 and August 8, 2016. SPECIFIC ISSUES ADDRESSED - WITH ACCOMPANYING ACTION ITEMS 1. Rural Viewshed – See Sec. 64-439 (k) a. Side Corner Lots for three or fewer lots and Architectural Review Page 2 of 3 Staff deleted this verbiage regarding side corner lots, since any lot, no matter its position to the street or the orientation of the house would be required to meet the rural viewshed requirements if it abuts an exterior street. In the case of three or less lots, only the architectural review would be required per Section 64-416(k)(4). b. Primary and secondary viewsheds The Mayor and City Council expressed the need to be more specific when these terms were used. Staff has included the words rural viewshed when the terms primary and secondary are mentioned. This addition has also been reflected in the definitions of the term rural viewshed. 2. Protection and Enforcement of Rural Viewsheds a. See Sec. 64-439(k) (3) and (4) Mayor and City Council directed Staff to enhance the criteria used for the review of the rural viewshed. It was recommended that in lieu of just the City Arborist performing the review, a “Design Committee” be created which includes the City Arborist, Community Development Director, and the City Architect. An enhanced list of review criteria has been created to assist with these reviews. These changes have been reflected in the ordinance including a new definition for “Design Committee”. The Mayor and City Council also asked that the City Architect review the building elevations of all lots within the rural viewshed including a landscape plan in order to ensure that the rural viewshed be maintained. Staff notes that this would include all developments including individual lots not in a subdivision. 3. Rural Milton Overlay - Single Family Type Uses – RZ15-24 Based on the changes within the zoning districts regarding the rural viewshed, there have been no further changes to the Rural Milton Overlay from the previous edits suggested by the City Council. Funding and Fiscal Impact: Staff recommends that if these changes are made to the rural view shed additional public meetings will be required that involves additional staff time. Page 3 of 3 Alternatives: The Mayor and City Council may approve or deny the amendments as proposed and/or recommend further amendments to the text amendments discussed. Legal Review: Paul Frickey - Jarrard & Davis (August 2016) Concurrent Review: Community Development and Public Works Staff Attachment(s): Text Amendments and Ordinances for RZ15-18, RZ15-19, RZ15-20, RZ15-21, RZ15- 23, and RZ15-24. Delete Rural Viewshed from Rural Milton Overlay District 9/1/2016 RZ15-24 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on July 11, 2016 (City Council Work Session on June 13, 2016 edits highlighted in yellow) Page 1 of 2 Sec. 64-1141. - Single-family type uses. (a) Landscaping. (1) Rural viewshed. a. Provide a 40-foot undisturbed buffer and an additional 20-foot no improvement setback for single-family lots adjacent to exterior streets. Where sparsely vegetated, replant the undisturbed buffer in a natural fashion, per the approval of the city arborist. Submit landscape plan to arborist for the preservation of the rural view shed. b. For structures located on lots adjacent to a rural viewshed, architectural elevations shall be reviewed and approved by the city architect prior to the issuance of a building permit. These structures shall be designed with 360-degree architecture and shall meet the intent of section 64-1155. (21) Clear cutting is prohibited, however, land clearing, timber harvesting, tree farming and agricultural clearing may be allowed within the context of a development clearing permit. (32) No removal of protected trees (chapter 60, article II) is permitted on the site prior to the issuance of a land disturbance permit, building permit, development clearing permit, or tree removal permit. (b) Stormwater management facilities. (1) All facilities shall be in compliance with the Stormwater Management Manual (chapter 20, article IV of the City Code). (2) All facilities shall be designed to create a natural look. (3) Stormwater better site designs and nonstructural stormwater management practices shall be used whenever possiblerequired unless allowed by the director of public works . (4) All detention facilities shall have a minimum ten-foot-wide landscape strip planted to buffer standards with evergreen plantings exterior to any required fence and/or required access area. (5) Detention facilities shall be located in the least conspicuous area of the site as engineering standards will allow. (6) The creation of shared stormwater management facilities are encouraged. (c) Height. (1) There shall be a maximum height limit of two stories with the maximum height of 28 feet from average finished grade to the bottom of the roof eave. (d) Lot coverage. (1) Lot coverage for each individual lot zoned AG-1, R-1, R-2 and CUP shall not exceed: a. 25 percent for lots that front on private streets; and b. 20 percent for lots that front on public streets. (2) Lots that are both (a) located within the Birmingham Crossroads Overlay District and (b) not zoned AG-1 are exempt from the lot coverage requirements of subsection (d)(1) above. (e) Prohibited building components. Delete Rural Viewshed from Rural Milton Overlay District 9/1/2016 RZ15-24 Text Amendment Prepared for the City of Milton Mayor and City Council Meeting on July 11, 2016 (City Council Work Session on June 13, 2016 edits highlighted in yellow) Page 2 of 2 (1) The following building components shall be prohibited: metal gates, burglar bars, chain link fence, metal roll down curtains. (f) Fencing and heightRetaining walls. (1) In yards adjacent to an exterior street an equestrian fence is required. (2) Fences in yards adjacent to an exterior street shall not exceed 60 inches from finished grade. (31) Retaining walls shall be constructed of block or poured concrete with natural stone veneer or solid stucco and brick only. If viewed from the street, walls shall provide a 360-degree veneer as described above. Retaining walls above three feet high shall have a continuous planting of evergreens or as approved by the city arborist. (4) Opaque fences are prohibited in yards adjacent to an exterior street. (Ord. No. 14-06-207, § 1, 6-16-2014; Ord. No. 15-05-247, § 1, 5-18-2015) STATE OF GEORGIA ORDINANCE____ COUNTY OF FULTON RZ15-24 AN ORDINANCE TO AMEND THE RURAL VIEWSHED WITHIN THE RURAL MILTON OVERLAY FOR SINGLE FAMILY TYPE USES (SECTION 64-1141 IN THE CITY OF MILTON ZONING ORDINANCE (CHAPTER 64 OF THE CITY CODE OF ORDINANCES) BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on September 7, 2016 6:00 p.m. as follows: SECTION 1. That the amendment of Section 64-1141 of the City of Milton Zoning Ordinance is hereby adopted and approved; and is attached hereto as if fully set forth herein, and; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the 7th day of September, 2016. ____________________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk HOME OF'THE BEST QUALITY LIFE GEORGIA', &6 IN MILTION't- ESTABLISM ED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE:�st 25, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Establish the Ad Valorem Tax Rate of the City of Milton for Fiscal Year 2016; and for Other Purposes. MEETING DATE: Wednesday, September 7, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: VAPPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (J YES (-J'NO CITY ATTORNEY REVIEW REQUIRED: / J YES (,?'NO APPROVAL BY CITY ATTORNEY: () APPROVED () NOT APPROVED PLACED ON AGENDA FOR: o1joill01, REMARKS: In * You0 PHONE: 678.242.25001 FAX: 678.242.2499 'Green `�- Info@cByofmlltonga.us I wwwsltyofmlitonga.us wed Community 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 - a To: Honorable Mayor and City Council Members From: Stacey Inglis, Assistant City Manager Date: Submitted on August 11, 2016 for the September 7, 2016 Regular Council Meeting Agenda Item: Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Establish the Ad Valorem Tax Rate of the City of Milton for Fiscal Year 2016; and for Other Purposes. Department Recommendation: Adopt the ordinance as presented to establish the ad valorem tax rate of the City of Milton for the 2016 fiscal year. Executive Summary: We are proposing a millage rate of 4.731 mills, which is the same rate the City of Milton Charter permits and the rate we’ve had in all 9 years of the City’s incorporation. The tax digest for 2016 is showing taxable assessments for real and personal property at $2,271,909,971, net of exemptions. This represents an increase of 5.8% over the 2015 digest due to assessments on newly improved properties. Motor vehicle assessed values in 2016 are $55,613,700 and have decreased by 31% since 2015. This decline is a result of House Bill 386, which is phasing out motor vehicle taxes (or the “birthday tax”) and replacing it with the title ad valorem tax. The TAVT is a one-time title fee that is paid on all vehicle sales. It is not a property tax and is, therefore, not included in the tax digest. Funding and Fiscal Impact: The total amount of property taxes to be levied, excluding motor vehicl e tax, is roughly $10.7 million. The FY16 budget anticipates collecting $9,490,000, or 89% of the levied taxes. Historically, we’ve experienced a collection rate of 90%-94% by the due date. It is important to note that a software programming error has held up the release of the tax digest from Fulton County. We anticipate receiving the tax files by the middle of September and hope to send tax bills prior to September 30th. The late billing shouldn’t affect the budget. Alternatives: None. Legal Review: Not required. Concurrent Review: Steve Krokoff, City Manager Page 1 of 2 STATE OF GEORGIA ORDINANCE NO. COUNTY OF FULTON AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ESTABLISH THE AD VALOREM TAX RATE OF THE CITY OF MILTON FOR FISCAL YEAR 2016; AND FOR OTHER PURPOSES WHEREAS, the Charter of the City of Milton, Georgia authorizes the City to levy and provide for the assessment of ad valorem property taxes on all property subject to taxation; and WHEREAS, the Charter of the City of Milton, Georgia provides that the valuation of all property subject to taxation by the City shall be determined according to the tax digest prepared by the Fulton County Board of Tax Assessors; and WHEREAS, the Mayor and City Council, after hearing and after duly considering all such relevant evidence, testimony and public comments, has determined that it is in the best interests of, and necessary to meet the expenses and obligations of, the City of Milton, Georgia to set a levy in the amount of $4.731 on each $1,000.00 of taxable value for all property subject to ad valorem taxation by the City; now BE IT ORDAINED by the Mayor and City Council of the City of Milton, Georgia as follows: SECTION I: The ad valorem tax rate for the City of Milton, Georgia for the 2016 fiscal year, on property subject to ad valorem taxation by the City is hereby fixed at $4.731 on forty percent (40%) of each $1,000.00 of property subject to ad valorem tax by the City. SECTION II: Said rate of $4.731 on forty percent (40%) of each $1,000.00 of taxable property is hereby levied for General Government purposes. SECTION III: All ordinances and parts of ordinances in conflict herewith are hereby repealed. Page 2 of 2 ORDAINED this the ____day of ________, 2016. ____________________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk (SEAL) I HOME OF'THE BEST QUALIII' OF LIFE IN GEORGIA' M I LTON*k ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: August 31, 2016 FROM: Steven Krokoff, City Manage/ 111 Al AGENDA ITEM: Approval of a Construction Services Agreement between the City of Milton and Acorn Tree Care, Inc. for Tree Removal at Broadwell Pavilion. MEETING DATE: Wednesday, September 7, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: („ )APPROVED (/ NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (r'GES () NO CITY ATTORNEY REVIEW REQUIRED: Q -SES () NO APPROVAL BY CITY ATTORNEY. (,APPROVED (/ NOT APPROVED PLACED ON AGENDA FOR: vq/#-JW6 REMARKS: In y YauBB PHONE: 678.242.25001 FAX: 678.242.2499 ecGreen + •�. � T 2 Info@c w, atE ComFnuni uirva' HyofmIHonga.us I w .cRycfmIlt nga.us l; ��d 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 � - `°^ - - - a To: Honorable Mayor and City Council Members From: Matthew Fallstrom, Capital Projects Manager Date: Submitted on August 30, 2016 for the September 7, 2016 Regular City Council Meeting Agenda Item: Approval of a Construction Services Agreement between the City of Milton and Acorn Tree Care, Inc. for Tree Removal at Broadwell Pavilion. ______________________________________________________________________________ Department Recommendation: Approval. Executive Summary: It was determined by Mark Law, the City Arborist, that the City solicit bids from qualified tree contractors. Acorn Tree Care, Inc. was the lowest, qualified bidder. Staff is recommending approval of the Construction Services Agreement with Acorn Tree Care, Inc. in the amount of $4,700.00. Bid Summary: Firm Bid Acorn Tree Care, Inc. $ 4,700.00 Superior Arbor Management $ 5.325.00 Chipper Tree Service $ 5,685.00 Funding and Fiscal Impact: Funding for this project is available in the Parks Grounds Repair and Maintenance budget. Alternatives: There are no alternatives to this project. Legal Review: Sam VanVolkenburgh – Jarrard & Davis (7/14/2016) Concurrent Review: Steve Krokoff, City Manager Attachment(s): Construction Services Agreement Arborist Evaluations C. *6 t,„Ab, NILD_,6,. CONSTRUCTION SERVICES AGREEMENT BROADWELL PAVILION TREE REMOVAL & STUMP GRINDING This Construction Services Agreement (the "Agreement") is made and entered into this _ day of , 201_ (the "Effective Date"), by and between the CITY OF MILTON, GEORGIA, a municipal corporation of the State of Georgia, acting by and through its governing authority, the Mayor and Milton City Council, located at 13000 Deerfield Parkway Milton, Georgia 30004 (hereinafter referred to as the "City"), and Acorn Tree Care Inc. a Georgia Corporation, having it's principal place of business at 7595 Nicholson Road Cumming, Georgia 30028 (hereinafter referred to as the "Contractor"), collectively referred to herein as the "Parties". WITNESSETH THAT: WHEREAS, the City desires to retain a contractor to perform services for the construction of a Project (defined below); and WHEREAS, Contractor has represented that it is qualified by training and experience to perform the Work (defined below) and desires to perform the Work under the terms and conditions provided in the Contract Documents (defined below). NOW THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties hereto do mutually agree as follows: Section 1. Contract Documents: This Agreement along with the following documents, attached hereto (except as expressly noted otherwise below) and incorporated herein by reference, constitute the Contract Documents: A. Scope of Work, attached hereto as "Exhibit A"; B. Insurance Certificate, attached hereto as "Exhibit B"; C. Contractor Affidavit, attached hereto as "Exhibit C"; D. Subcontractor Affidavit, attached hereto as "Exhibit D"; and E. City of Milton Code of Ethics (codified in the official Code of the City of Milton). In the event of any discrepancy among the terms of the various Contract Documents, the provision most beneficial to the City, as determined by the City in its sole discretion, shall govern. Section 2. The Work: A general description of the Project is as follows: The removal of the two large post oak trees located on the north side of the Broadwell pavilion; after the trees have been removed the stumps will be ground to remove root ball and remaining stump (collectively, the "Project"). The Work to be completed under this Agreement (the "Work") includes, but shall not be limited to, the work described in the Scope of Work provided in "Exhibit A", attached hereto and incorporated herein by reference. The Work includes all material, labor, insurance, tools, equipment, machinery, water, heat, utilities, transportation, facilities, services and any other miscellaneous items and work reasonably inferable from the Contract Documents. The term "reasonably inferable" takes into consideration the understanding of the Parties that some details necessary for proper execution and completion of the Work may not be shown on the drawings or included in the specifications or Scope of Work, but they are a requirement of the Work if they are a usual and customary component of the Work or are otherwise necessary for proper and complete installation and operation of the Work. Contractor shall complete the Work in strict accordance with the Contract Documents. Section 3. Contract Term: Termination: Contractor understands that time is of the essence of this Agreement and warrants and represents that it will perform the Work in a prompt and timely manner, which shall not impose delays on the progress of the Work. Contractor shall commence Work pursuant to this Agreement on or before the start date to be specified on a written "Notice to Proceed" issued by the City and shall fully complete the Work within 10 business days of the start date specified in the "Notice to Proceed". The City may terminate this Agreement for convenience at any time upon providing written notice thereof to Contractor. Provided that no damages are due to the City for Contractor's breach of this Agreement, the City shall pay Contractor for Work performed to date in accordance with Section 5 herein. Section 4. Work Changes: Any changes to the Work requiring an increase in the Contract Price (defined below) shall require a written change order executed by the City in accordance with its purchasing regulations. Section 5. Compensation and Method of Payment: The total amount paid under this Agreement as compensation for Work performed and reimbursement for costs incurred shall not, in any case, exceed S 4700.00 ("Contract Price"), except as outlined in Section 4 above. The compensation for Work performed shall be based upon a Flat Fee and Contractor represents that the Contract Price is sufficient to perform all of the Work set forth in and contemplated by this Agreement. Contractor shall take no calculated risk in the performance of the Work. Specifically, Contractor agrees that in the event it cannot perform the Work within the budgetary limitations established without disregarding sound principles of Contractor's industry, Contractor will give written notice thereof immediately to the City. City agrees to pay Contractor for the Work performed and costs incurred by Contractor upon the City's certification that the Work was actually performed and costs actually incurred in accordance with this Agreement. No payments will be made for unauthorized work. Compensation for Work performed and, if applicable, reimbursement for costs incurred shall be paid to Contractor upon the City's receipt and approval of invoices setting forth in detail the Work performed and costs incurred, along with all supporting documents required by the Contract Documents or requested by the City to process the invoice. Invoices shall be submitted on a monthly basis, and such invoices shall reflect costs incurred versus costs budgeted. Each invoice shall be accompanied by an Interim Waiver and Release upon Payment (or a Waiver and Release upon Final Payment, as appropriate) procured by the Contractor from all subcontractors in accordance with O.C.G.A. § 44-14-366. Section 6. Covenants of Contractor: A. Ethics Code, Conflict of Interest. Contractor agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics or any other similar law or regulation. Contractor certifies that to the best of its knowledge no circumstances exist which will cause a conflict of interest in performing the services required by this Agreement. Contractor and the City acknowledge that it is prohibited for any person to offer, give, or agree to give any City employee or official, or for any City employee or official to solicit, demand, accept, or agree to accept from another person, a gratuity of more than nominal value or rebate or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. The Contractor and the City further acknowledge that it is prohibited for any payment, gratuity, or offer of employment to be made by or on behalf of a sub - consultant under a contract to the prime Contractor or higher tier sub -consultant, or any person associated therewith, as an inducement for the award of a subcontract or order. B. Expertise of Contractor; City's Reliance on the Work. The Contractor acknowledges and agrees that the City does not undertake to approve or pass upon matters of expertise of the Contractor and that, therefore, the City bears no responsibility for Contractor's Work performed under this Agreement. The City will not, and need not, inquire into adequacy, fitness, suitability or correctness of Contractor's performance. The Contractor acknowledges and agrees that the acceptance or approval of any Work by the City is limited to the function of determining whether there has been compliance with what is required to be produced under this Agreement and shall not relieve Contractor of the responsibility for adequacy, fitness, suitability, and correctness of Contractor's Work under professional and industry standards. C. Contractor's Reliance on Submissions b the he Cit. Contractor must have timely information and input from the City in order to perform the Work required under this Agreement. Contractor is entitled to rely upon information provided by the City, but Contractor shall be required to provide immediate written notice to the City if Contractor knows or reasonably should know that any information provided by the City is erroneous, inconsistent, or otherwise problematic. D. Contractor's Representative; Meetings. U Of t * NAME] shall be authorized to act on Contractor's behalf with respect to the Work as Contractor's designated representative. Contractor shall meet with City's personnel or designated representatives to resolve technical or contractual problems that may occur during the term of this Agreement at no additional cost to City. E. Independent Contractor. Contractor hereby covenants and declares that it is engaged in an independent business and agrees to perform the Work as an independent contractor. The Contractor agrees to be solely responsible for its own matters relating to the time and place the Work is performed and the method used to perform such Work; the instrumentalities, tools, supplies, and/or materials necessary to complete the Work; hiring and payment of subcontractors, agents, or employees to complete the Work, including compliance with Social Security, withholding, and all other regulations governing such matters. Any provisions of this Agreement that may appear to give the City the right to exercise a measure of control over such services will be deemed to mean that Contractor shall follow the directions of the City with regard to the results of such services only. Inasmuch as the City and the Contractor are independent of each other, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed by both Parties hereto. The Contractor agrees not to represent itself as the City's agent for any purpose to any party or to allow any employee of the Contractor to do so, unless specifically authorized, in advance and in writing, to do so, and then only for the limited purpose stated in such authorization. The Contractor shall assume full liability for any contracts or agreements the Contractor enters into on behalf of the City without the express knowledge and prior written consent of the City. F. Responsibility of Contractor and Indemnification of City. Contractor covenants and agrees to take and assume all responsibility for the Work rendered in connection with this Agreement. Contractor shall bear all losses and damages directly or indirectly resulting to it and/or the City on account of the performance or character of the Work rendered pursuant to this Agreement. Contractor shall defend, indemnify, and hold harmless the City and the City's elected and appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers (individually an "Indemnified Party" and collectively "Indemnified Parties") from and against any and all claims, suits, actions, judgments, injuries, damages, losses, costs, expenses and liability of any kind whatsoever, including, but not limited to, attorney's fees and costs of defense ("Liabilities"), which may arise from or be the result of a willful, negligent, or tortious act or omission arising out of the Work, performance of contracted services, or operations by the Contractor, any subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor, or anyone for whose acts the Contractor or subcontractor may be liable, regardless of whether or not the negligent act or omission is caused in part by a party indemnified hereunder. This indemnity obligation does not include Liabilities caused by or resulting from the sole negligence of an Indemnified Party. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. This obligation to indemnify, defend, and hold harmless the Indemnified Party(ies) shall survive expiration or termination of this Agreement, provided that the claims are based upon or arise out of actions or omissions that occurred during the performance of this Agreement. G. Insurance. Contractor shall have and maintain in full force and effect for the duration of this Agreement, insurance of the types and amounts approved by the City, as shown on Exhibit "B", attached hereto and incorporated herein by reference. Contractor shall also ensure that any subcontractors are covered by insurance policies meeting the requirements specified herein and provide proof of such coverage. As it relates to any general liability, automobile liability or umbrella policies, and except where such requirement is specifically waived in writing by the City, Contractor shall ensure that its insurer waives all rights of subrogation against the City for losses arising from Contractor's Work and that the City and its officials, employees or agents are named as additional insureds. H. Assignment of Agreement. The Contractor covenants and agrees not to assign or transfer any interest in, nor delegate any duties of, this Agreement, without the prior express written consent of the City. 1. Employment of Unauthorized Aliens Prohibited — E-Verijy Affidavit. Pursuant to O.C.G.A. § 13-10-91, the City shall not enter into a contract for the physical performance of services unless: (1) the Contractor shall provide evidence on City -provided forms, attached hereto as "Exhibits "C" and "D" (affidavits to be sworn under oath under criminal penalty of false swearing pursuant to O.C.G.A. § 16-10-71), that it and its subcontractors have registered with, are authorized to use and use the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91, and that they will continue to use the federal work authorization program throughout the contract period, or (2) the Contractor provides evidence that it is not required to provide an affidavit because it is an individual licensed pursuant to Title 26 or Title 43 or by the State Bar of Georgia and is in good standing. The Contractor hereby verifies that it has, prior to executing this Agreement, executed a notarized affidavit, the form of which is provided in "Exhibit C", and submitted such affidavit to City or provided the City with evidence that it is not required to provide such an affidavit because it is an individual licensed and in good standing as noted in subsection (2) above. Further, Contractor hereby agrees to comply with the requirements of the federal Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02. In the event the Contractor contracts with any subcontractor(s) in connection with the covered contract, the Contractor agrees to secure from such subcontractor(s) attestation of the subcontractor's compliance with O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 by the subcontractor's execution of the subcontractor affidavit, the form of which is attached hereto as "Exhibit D", which subcontractor affidavit shall become part of the contractor/subcontractor agreement, or evidence that the subcontractor is not required to provide such an affidavit because it is licensed and in good standing as noted in subsection (2) above. If a subcontractor affidavit is obtained, Contractor agrees to provide a completed copy to the City within five (5) business days of receipt. The Contractor and Contractor's subcontractors shall retain all documents and records of their respective verification process for a period of five (5) years following completion of the contract. Contractor agrees that the employee -number category designated below is applicable to the Contractor. [Information only required if a contractor affidavit is required pursuant to O.C.G.A. § 13-10-91.] [CHECK ONE] 500 or more employees. 100 or more employees. Fewer than 100 employees. Contractor hereby agrees that, in the event Contractor employs or contracts with any subcontractor(s) in connection with this Agreement and where the subcontractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the Contractor will secure from the subcontractor(s) such subcontractor(s') indication of the above employee -number category that is applicable to the subcontractor. The above requirements shall be in addition to the requirements of State and federal law, and shall be construed to be in conformity with those laws. J. Confidentiality. Contractor acknowledges that it may receive confidential information of the City and that it will protect the confidentiality of any such confidential information and will require any of its subcontractors, contractors, and/or staff to likewise protect such confidential information. K. Licenses, Certifications and Permits. Contractor covenants and declares that it has obtained and will maintain all diplomas, certificates, licenses, permits, or the like required of the Contractor by any and all national, state, regional, county or local boards, agencies, commissions, committees or other regulatory bodies in order to perform the Work. The Contractor shall secure and pay for the building permit and other permits and governmental fees, licenses and inspections necessary or customarily secured for proper execution and completion of the Work. L. Authority to Contract. The individual executing this Agreement on behalf of Contractor covenants and declares that it has obtained all necessary approvals of its board of directors, stockholders, general partners, limited partners, or similar authorities to simultaneously execute and bind Contractor to the terms of this Agreement, if applicable. M. Ownership of Work. All reports, designs, drawings, plans, specifications, schedules, work product, and other materials, including those in electronic form, prepared or in the process of being prepared for the Work ("Materials") shall be the property of the City, and the City shall be entitled to full access and copies of all such Materials in the form prescribed by the City. Any and all copyrightable subject matter in all Materials is hereby assigned to the City, and the Contractor agrees to execute any additional documents that may be necessary to evidence such assignment. N. Nondiscrimination. In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6IO2, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, the Contractor agrees that, during performance of this Agreement, Contractor, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, Contractor agrees to comply with all applicable implementing regulations and shall include the provisions of this paragraph in every subcontract for services contemplated under this Agreement. Section 7. Final Proiect Documents; Warranty: Prior to final payment, Contractor shall deliver to City copies of any as -built drawings, operations, and maintenance manuals, and any other pertinent documents relating to the construction and operation of the Work that is not otherwise in the possession of the City. Contractor shall repair or replace all defects in materials, equipment, or workmanship appearing within one (1) year from the date of completion at no additional cost to the City. Section 8. Miscellaneous: A. Complete Agreement; Counterparts; Third Par y Rights. This Agreement, including all of the Contract Documents, constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument. This Agreement shall be exclusively for the benefit of the Parties and shall not provide any third parties with any remedy, claim, liability, reimbursement, cause of action or other right. B. Governing Law; Business License; Proper Execution. This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia without regard to choice of law principles. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia or the U.S. District Court for the Northern District of Georgia —Atlanta Division, and Contractor submits to the jurisdiction and venue of such court. During the Term of this Agreement, Contractor shall maintain a business license with the City, unless Contractor provides evidence that no such license is required. Contractor agrees that it will perform its services in accordance with the usual and customary standards of the Contractor's profession or business and in compliance with all applicable federal, state, and local laws, regulations, codes, ordinances, or orders applicable to the Project, including, but not limited to, O.C.G.A. § 50-5-63, any applicable records retention requirements, and Georgia's Open Records Act (O.C.G.A. § 50-18-70, et seq.). C. Notices. All notices, requests, demands, writings, or correspondence, as required by this Agreement, shall be in writing and shall be deemed received, and shall be effective, when (1) personally delivered, or (2) on the third calendar day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Party at the addresses first given above or at a substitute address previously furnished to the other Party by written notice in accordance herewith. D. Waiver; Sovereign Immunity. No express or implied waiver shall affect any term or condition other than the one specified in such waiver, and that one only to the extent specifically stated. Nothing contained in this Agreement shall be construed to be a waiver of the City's sovereign immunity or any individual's qualified good faith or official immunities. Agreement Construction and Interpretation• Invalidity of Provisions; Severabilily. Contractor represents that it has reviewed and become familiar with the Contract Documents, the nature and extent of the Work, work site(s), locality, and all local conditions, laws and regulations that in any manner may affect cost, progress, performance, or furnishing of the Work. Contractor represents that it has given the City written notice of all conflicts, errors, or discrepancies that the Contractor has discovered in the Contract Documents, and the written resolution thereof by the City is acceptable to the Contractor. The Parties hereto agree that, if an ambiguity or question of intent or interpretation arises, this Agreement is to be construed as if the Parties had drafted it jointly, as opposed to being construed against a Party because it was responsible for drafting one or more provisions of the Agreement. In the interest of brevity, the Contract Documents may omit modifying words such as "all" and "any" and articles such as "the" and "an," but the fact that a modifier or an article is absent from one statement and appears in another is not intended to affect the interpretation of either statement. Should any article(s) or section(s) of this Agreement, or any part thereof, later be deemed illegal, invalid or unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed, and the remainder of this Agreement shall remain in full force and effect to the extent possible as if this Agreement had been executed with the invalid portion hereof eliminated, it being the intention of the Parties that they would have executed the remaining portion of this Agreement without including any such part, parts, or portions that may for any reason be hereafter declared invalid. IN WITNESS WHEREOF, the City and the Contractor have executed this Agreement effective as of the Effective Date first above written. CITY OF MILTON, GEORGIA Signature: Joe Lockwood, Mayor [CITY SEAL] Attest: By: Its: City Clerk Approved as to form: CONTRACTOR: Acorn Tree Care Inc. Signature: Print Name: Clint Harris Attest/Witness: Signature: —dieL4—W �Q� Print Name: k'A ' City Attorney "EXHIBIT A" Scope Of Work Customer Name: Matt Fallstrom Street Address: 12615 Broadwell road Milton, Ga 30004 Phone 678-242-2558 Email: matthew.fallstrom@cityofmilton.us Below are the prices for your tree work. Thanks, Acorn Tree Care PROPOSAL / INVOICE Job Name: Fallstrom 20160603 Date: Monday, June 6, 2016 Worksite: 12615 Broadwell road Milton, Ga 30004 Proposed By: Brett Jordan JOB DESCRIPTION Service Diameter Tree Type Info I Notes Price Take Down Post Oak Remove Oak inside fence near pavilion. 28" DBH Take Down Post Oak Remove co dominate Oak inside fence near pavilion. 26"-31" DBH Service Remove, chip and haul all debris. Pricing $4,400.00 Stump Grinding Stump grinding is contingent on location of utilities. Stump grinder will $300.00 leave stump grindings. Payment We accept these forms of payment: check, visa, mastercard and Information american express. If you do pay with american express there will be a 3% fee added, there is no fee associated with visa and mastercard, thank you! Thank You Brett Jordan is a Tree Specialist with Acorn Tree Care. He can be reached directly at 770-634-3419. His email is brett@acorntreecare.com Thank You Total: $4,700.00 We propose to furnish material and labor in accordance with the terms and conditions and the above specifications for the total price of: $4,700.00. All work is to be completed in a workman -like manner according to standard practices. Acceptance of Proposal The above work and prices are accepted. Acorn Tree Care is authorized to complete the work as specified, and I, the customer, agree to pay Acorn Tree Care the price in full upon job completion. I have read and agree to the general policies and conditions. Customer Signature Thank You Date Acorn Tree Care, Inc. • PO Box 1038 • Cumming, GA 30028 • 770-754-0806 office www.acorntreecare.com GENERAL POLICIES/CONDITIONS WORKMANSHIP All work will be performed in a professional manner by experienced personnel outfi tted with the appropriate tools and equipment to complete the job properly. TREE CARE STANDARDS All work will be performed in accordance with current American National Standards Institute (ANSI) Standard Practices for Tree Care Operations. INSURANCE/LIABILITY Acorn Tree Care is I icensed and fully insured with general liability and workman's compensation ins. Proof of insurance should be issued upon job proposal. Please contact Steve Molina with Risk & INS Insurance INC (404-459-5971) with any questions related t INS policies. SCHEDULING Customer i s not required to be present at time of work. Upon acceptance of proposal Acorn Tree Care has scheduling policies: scheduled jobs, the scheduling efficiency option, and emergency jobs. Scheduled jobs are a mutually agreed upon day and time. The scheduling efficiency option is when job i s worked into our schedule, at our convenience, and the crew can show up announced, however an in route courtesy call in usually given. Emergency jobs take precedent to all otherjobs. Acorn Tree Care reserves the right to delay performance of work; such right includes rescheduling for inclement weather and the expectation of inclement weather. Acorn Tree Care will not ify you of the need to reschedule and is not responsible for any monetary loss resulting in delays or reschedul ing the work. Customer must notify Acorn Tree Care within 72 hours to reschedule scheduled jobs. CANCELLATION OF THE WORK Either the contractor or owner may cancel the performance of the work at any time before the work begins, except that any cancellation on the part of the owner must be submitted in writing to contractor at least 5 days in advance. This appl ies to jobs scheduled by appointment and to jobs that are worked into our schedule. Should the customer cancel any work within 4 days or less, the customer shall pay a cancellation fee of $200.00 or 5% of the total contract sum, whichever is greater, within 5 days of cancellation. PAYMENT Payment is due in full upon complet ion of service (unless other written arrangements have been made) and there is no pay when paid basis accepted. Payments that are mailed should be sent to PO Box 1038 Cumming, Ga 30028 within 10 days of job completion. Any payments due hereunder and unpaid after 30 days of work completion is considered delinquent shall bear interest from the date the work was completed at the rate of 1.5% per month. A lien wi 11 be placed on the property for the unpaid amount including interest on delinquent accounts. Contractor wil I be entit led to any and all interest, collection fees, and/or attorney's fees and costs incurred to collect any unpaid balance. STUMPS Stump grinding is an optional service which is not included in the work unless specified on the agreement. A basic grind is approx. 6"-9" depth. Visual or subsurface roots are only ground upon request and if specified on the contract. Removing the mulch after the stumps have been ground is not included and can be used for mulch. Acorn Tree Care makes an effort to contain stump grindings in the immediate area where the stump(s) have been ground, but is not responsible for raking or spreading grindings or for refilling holes unless otherwise discussed or written into the contract. If stumps are not ground, Acorn Tree Care wi If cut the stump(s) within 1"-4" of grade, but can only guarantee 6" above grade. Acorn Tree Care is not responsible to cut or grind any stump(s) that are found contain any unseen foreign materials (concrete, metal, nails, fences, etc.). An extra charge may occur if this happens or the stump(s) may not be able to be cut or ground. Acorn Tree Care is not responsible for any damage to underground utilities unless they are marked. Once marked, we cannot grind 18" on either side of the markings. Acorn Tree Care is not responsible for damage to irrigation or septic systems, PERMITS Many times Acorn Tree Care wi 11 help in obtaining permits to remove t ree(s) and may be knowledgeable of certain ordinances and regulations involving tree removal. Consultation fees may be proposed for time involved. If any fines or penalties are brought at any point or time for any tree work or consultation services, Acorn Tree Care will not be liable; if held accountable by any entity will be reimbursed by the client for any charges. PRECAUTIONS The owner and all others under his/her control specifically assume all risk of personal injury if he/she chooses to be anywhere outside on the property during the performance of the work. The owner should avoid parking any vehicles or any other objects in the work area. In the event that the project is delayed or has to be rescheduled because of this, either a fee of $300.00 per hour that the job is delayed or $350.00 rescheduled trip charge will incur. Acorn Tree Care st rives to do as low impact work as possible and ut it izes low impact equipment. It is impossible to determine load-bearing capabil ities of your driveway/walkway due to age, thickness, or quality of workmanship. Acorn Tree Care 1 s not liable for any damage that may result from the use of equipment or manpower in the performance of the work, including but not limited to: driveway damage, cracking, scraping of pavement, damage to turf, ground cover, shrubs, or other vegetation. AUTHORIZATION Verbal or written authorization of the contract for Acorn Tree Care to perform the agreed upon work is subject to the policies and conditions listed above. Acorn Tree Care, Inc. • PO Box 1038 . Cumming, GA 30028 - 770-754-0806 office www_acorntreecare.com "EXHIBIT B" Insurance ACCA?Dr CERTIFICATE OF LIABILITY INSURANCE OATf 4WAMYYM I TYPE OF WSURANCE 1 11/16/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES MOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER T14E COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSWNG INSUREMS). AUTHORIZED REPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDER. IMPORTANT- U tine ewfifica* holder Is an ADD17TONA-L INSURED, the poticylies) must be endorsed- # SUBROOATii#i is WAIVED, sub*t to the tam and conditions of the policy, certain policies may reWlre an endorsement. A statftT&M on this CWMOM dDft not Confer d9ft to ft certificate holder in Rau of such endorsartant(s). PKIDUCER Charyl Collins Risk 4 Insurance Consultants, Inc 5416 Gleurld" Drive PHONE (404�459-5975 459-5"C MSS. ccol1inz@xixk1us=arsc*ao. com — "StROOSI AffOAC!��. COVERAGE Atlanta GA 30342 WKWERAAmoxican Rasources Insurance Acorn Tree Car*, In4z PO Box 1039 SER [i DEXA S 5,000 41SURER D PERSONA L& AIS' W:tAY $ 1,000,000 Cumming GA 30020 PrIAMER F: THIS is TO CERTIFY THAT THE POLICIES Of INSURANCE LISTED BELOW HAVE BEEN ISSQED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWI'THSTANDING ANY REOUIREI&NT, TERM OR CONDIT" OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TEWAS, EXCLUSIONS AND CONDITICM Of SUCH POLKNES U0TS Sf*YNN &MY HAVE BEEN REDUCED BY' PAID CLANS POP LTR I TYPE OF WSURANCE AM= la"I POI KY NUVIBER LUTS A X rOMWRCIAT. GIENERALLAASILITY CLAVM-VADEF-� OCCV1q x 1,000,000 S 300,000 DEXA S 5,000 PERSONA L& AIS' W:tAY $ 1,000,000 QIEN'L AGGREGATE LAST APKES PER F;;-1 PRO Poucy L:�j xc-, El LOC GENERAL AO GATE S 2,000,000 PW-XXK-78 - , S 2,000,000 A AUTOMOSU LIABILITY ANY A,= ALLOWED SCEI)t&ED AUTOS NON-OANM R �REUD AOTM AUTOS B002828 11/15/2015 11/15/2016 S 1,0T}0 000 9QMY,$LURY War pemm S &-XXYW..1jRY t Pr jccxw3 s Z— S X LANWELLA LIAO EXCESS UAB J I x I I OCCUR XIZ02834 11/15/2015 11115/2DI6 EAQ4 0CC11w(RSw-z S 1.40? 9139 DEE, I x lipt-mNTIONS 181080 WORKMS COMPENSATION ANOEWLOYERS'LWAITY Y?N Arty Mt0M-zTM1PARThE1"-<CVT."1E 5ER E�at�DW� I N 1 fiTa OF OPERATMS ItWl w N�A WM02833 11/1512015 11/15/2016 x PER gjLP I igP E L E" ACCMT 500,000 .1 EL Dt --ASE EA Ewtovq S 500,000 EL POUCY LUT I S 500,000 DESCRIPTION OF OPERATIONS.4 LOCATICUS; VEHICLES (ACORD 101. Addtt+onA Remarks ktiedL", may be aft*OW it more space is tvpr*d) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE *****PROOF OF INSURANCE***** THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN I ACCORDANCE WITH THE POLICY PROVISIONS. eve M�-!-ina/CHER.'?L All fA,t.wM1j 49 tAw Iwu I I I no Af.;UKU name and togo are registered marks of ACORO IN8025ocucH "EXHIBIT C" CONTRACTOR AFFIDAVIT AND AGREEMENT under O.C.G.A. § 13-10-91(b)(1) STATE OF _ COUNTY OF By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the City of Milton, Georgia, has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period, and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number 6 Date of Authorization Acorn Tree Care Inc. Broadwell Pavilion Tree Removal & Stump Grinding City of Milton. Georgia Name of Public Employer NO' .. o' a °o�G Z' cn : c -fA2is �� -G 0 � cl Z: C� 2016 O I hereby declare under penalty of perjury that the foregoing is true and correct. xecuted on v u' l r —7 201(0 in WTI (city),�rkJ state). Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE . " - DAY OF - ,2010 VO . NOTARY PUBLIC My Commission Expires: �) c -t- /& a- a / & 4975 Highway 9 North Alpharetta, GA 30004 770-497-1941 770-751-6067(fax) www.atlantaclassictreeservice.com August 16, 2016 Dear Sirs, This letter is in reference to 2 large Oak trees that are located at the Broadwell Pavilion, adjacent to 12605 Broadwell Road. The first tree is a 36in. dbh Post Oak (Quercus Stellata) located at the left rear of the structure. This tree is dead and should be removed. The second tree is a Post Oak (Quercus Stellata) located at the left side of the property near a fence and parking lo t area. This tree has two trunk sections approx.. 28in. dbh and 34in. dbh in size. The leaves throughout the canopy are undersized and chlorotic. The soil throughout the critical root zone is compacted with a parking area covering a large percentage of the critical root zone. An inspection of the base of the tree found fruiting bodies and conks indicating excessive rot and decay. Because of the excessive rot and decay and the location of the tree in the case of a catastrophic tree failure, I feel the tree should be removed to avoid the possibility of bodily injury or property damage. If you have any further questions feel free to call me at my office (770) 497-1941 Peter C. Bond, Certified Arborist SO-0116A Y CALDVI ELL • Tv,EL Cu2E FIRST AID FOR TREES & PLANTS A TCIA ACCREDITED TREE COMPANY December 10, 2014 Mark Law, City Arborist, Milton, GA 1300o Deerfield Pkwy, Suite 107C Milton, GA 30004 Dear Mr. Law, I am writing this letter in response to your request to examine two trees located immediately adjacent to the city community center being rebuilt at the corner of Broadwell Road and Mayfield Road. You may recollect that we have met on this site multiple times since February 26, 2009. At that time I identified some basal rot and proposed further investigation of these two trees. I have been to the location twice this year; once early in the year and most recently, last week. The subject trees are located at the Northeast corner of the building being reconstructed. One tree is a 27 inch x 30 inch bi-furcated Post Oak and the other tree is a 41 inch Post Oak, which is located slightly closer to the building. My most current observations of the subject 41 inch Post Oak are the following: • The tree is currently impacted by adjacent site work and grading of about 45% of the critical root zone • There is at least 11 inches of decay extending into the main trunk of the tree near ground level • There is one wood -like ganoderma conk on the back side of the tree My observations on the subject 27 inch x 36 inch Post Oak are as follows: • The tree contains a lot of dead wood • It has multiple wood -like ganoderma conks encompassing more than 40" of the compression root flare • There is decay present in between root flares that is at least 18 inches deep. I have reviewed my observations and made conclusions about these trees. I believe the City of Milton should recognize both of these subject trees are at risk for failure. I would classify the 41 inch Post Oak as a moderate risk of failing with a likelihood of failure increasing significantly in the near future. I would classify the 27 inch x 36 inch Post Oak as a high risk of failure. 280 E. CROSSVILLE ROAD, ROSWELL, GA 30075 1 o. 770.992.1973 1 f. 770.518.9527 1 www.CALDWELLTREECARE.com In summary, I believe it will be prudent to have both trees removed to avoid the ultimate, impending issues of potential tree failure in this high target area. It is a tragedy to remove old, iconic trees like this, but when tree risk comes into the equation in high use areas, the trees should be removed in order to ensure the safety of people. Respectfully submitted, Kevin Caldwell Senior Consulting Arborist ISA #SO-oli8 280 E. CROSSVILLE ROAD, ROSWELL, GA 30075 1 o. 770.992.1973 1 f. 770.518.9527 1 www.CALDWELLTREECARE.com From: Heim, Chris <chris.heim@davey.com> Sent: Thursday, November 06, 2014 8:23 PM To: Carter Lucas Cc: Borkowicz, Brian Subject: Tree Inspections Care_Trees 15256.pdf; Vertical Mulching front 15238.pdf; AG PRO Attachments: Post Construction Fact Sheet 2.pdf Carter, Thank you for meeting onsite today to participate in the inspections of the three oaks located at 12165 Broadwell Rd. Below please find a recap of today's inspections and corresponding recommendations for care. 58" Dbh co -dominant Post Oak located at the north side of the site. Conducted resistograph decay test on the root crown to determine extent of decay caused by Ganoderma root rot. Concluded that 38% of the root crown is impacted by decay. This exceeds standard industry threshold of 30%. Therefore, I recommend removal to eliminate risk of failure. 41" Dbh Post Oak located at the east side of Pavilion. Conducted resistograph decay test on the root crown to determine extent of decay caused by Ganoderma root rot. Concluded that 21% of the root crown is impacted by decay. This is below the industry threshold of 30%. Thinning canopy with large, dead limbs indicate root decline. Construction activities will likely add additional damage and stress to this tree. Therapeutic care is recommended but longterm survivability is marginal at best 36" Dbh White Oak located at west side of lot near the street. Visual inspection found no major defects. Construction activities should remain at a minimum within the dripline to maximize survivability. Therapeutic care is recommended to increase long term survivability. The following services are recommended to aide these trees. 41" Post Oak 36" White Oak Pruning of deadwood 2" diameter and larger from the tree canopy. $450 $450 Root zone vertical aeration to relieve soil compaction (recommended every two years). $185 $250 Deep -root fertilization with ArborGreen Pro slow release, non -leaching fertilizer (recommended once annually). $165 $210 Boring insect prevention insecticide sprays ( 4 trunk applications from March to October). $260 $300 Thank you again for the opportunity to consult with you regarding these trees. Please do not hesitate to contact me with any questions. Sincerely, Chris Heim District Manager I.S.A. Certified Arborist #OH -0513A vAwf- Atlanta R/C, #135531 770-451-7911 Post Construction Care of Trees The best time to protect trees from construction damage is at the planning stage when a proper tree preservation plan can be drawn and implemented. Unfortunately, often times this is ignored or perhaps overlooked, and the property owner/manager has to take corrective action after the fact. Trees can be damaged by construction activities either directly or indirectly. Direct damage includes physical injury to the above or below ground parts, particularly removal of bark from the trunk, splitting of large branches and severed roots. Indirect damage includes long term problems which typically appear three to four years post construction. These may be related to compacted soil, change of grade, or reduced root vigor due to lack of oxygen and moisture. Post construction stress symptoms appear as: Gradual dieback of small twigs on the outside of the canopy which progresses into dieback of larger branches (stag-horns) Excessive growth of water sprouts and/or adventitious shoots on the trunk due to abrupt release from shade and competition Discolored or undersized foliage Attacks by boring insects on the trunk and major limbs Some trees may be too badly damaged to be saved, while others may still have a chance for survival. A professional Certified Arborist should be consulted to help in making this determination. There are several steps that can be taken to alleviate post-construction stress. They include: Vertical mulching, or if necessary radial trenching, to relieve compaction Modifying the grade, if feasible, to improve root oxygen supply Selective pruning of broken, dead or dying branches Applications of protective insecticides to the trunk for borer prevention Soil injection of beneficial fungi (mycorrhizae) to enhance root activity and uptake Deep root fertilization with slow release nitrogen fertilizers Depending on the damage symptoms observed, some or all of the above measures may be needed to save a tree which is suffering from post-construction stress. Again, a Certified Arborist should be consulted to assist in making the proper professional decision. TECHNICAL BULLETIN Prepared By The Davey Institute Post construction stress symptoms include dieback and adventitious shoots on the trunk. · · · · · · · · · · T15256-8/2007 Prepared by The Davey Institute VERTICAL MULCHING DAVEY. Soil in an ideal state for tree growth contains 50% solids (Figure 1). The solids in a soil are composed of mineral material (weathered rock) and organic matter (decayed plants and animals). In an optimum condition, a soil contains 45% mineral material and 5% organic matter. Figure 1 Figure 2 The effect of soil compaction on tree growth is subtle. Symptoms include poor growth, susceptibility to pest problems and environmental stress, and failure of the tree to respond to proper care. The stress caused by soil compaction can lead to a gradual decline in tree health. If left untreated, soil compaction can cause premature death. Figure 1 Individual solid particles in a soil combine into groups known as aggregates. Aggregates form the framework for the other 50% of a soil known as pore space. Pore space is the space between the solids and is occupied by air and water. In an ideal state, a soil's pore space contains 25% air and 25% water (Figure 1). Compaction is the destruction of the aggregates in a soil. Compaction is caused when foot or vehicular traffic places downward pressure on a soil (Figure 2). When the solids in a soil are pressed together, pore space is lost. Eliminating pore space reduces the supply of air and water to trees. Soil pa rticles Pore space o ego Compaction forces NONCOMPACTED SOIL COMPACTED SOIL Figure 2: The influence of soil compaction on pore space. Vertical mulching is sometimes practiced to relieve soil compaction. Vertical mulching involves using a gasoline or electrically powered auger to drill holes into soil (Figure 3). The holes generally measure 1-2 inches (2.5-5.0 centimeters) in diameter, drilled to a depth of 12-18 inches (30-45 centimeters) and are spaced 1-3 feet (0.3-1.0 meter) apart. The holes generally begin 2-3 feet (0.6-1.0 meter) from the trunk and are made in the soil underneath the canopy of the tree. Arbor Green® PRO 30-10-7 A Slowly Soluble, Long Residual, Complete Fertilizer with Organic Nitrogen Fortified with Polyamino Acids The best fertilizer with more value per dollar than any other complete formulation on the market Before Fertilization After Sub-Surface Fertilization with 30-10-7 MMoorree DDoollllaarr VVaalluuee TThhaann AAnnyy OOtthheerr CCoommmmeerrcciiaall FFeerrttiilliizzeerr In addition to cost savings and enhanced performance, Davey Arbor Green PRO is easy to handle, is not subject to combustion, is not corrosive and has much smaller bulk than low-analysis materials. Furthermore, since Davey Arbor Green PRO is made to consistent product specifications, it has a predictable nutrient release pattern. A complete fertilizer, Davey Arbor Green PRO 30-10-7 contains high-quality nitrogen, phosphorus, and potassium formulated from urea-formaldehyde and monopotassium phosphate, plus polyamino acid. The nitrogen in Davey Arbor Green PRO is bound in organic molecules and released in the soil by the same microorganisms that break down other organic matter. Due to the complex nature of the compounds found in Davey Arbor Green PRO, its release rate is slower and more uniform than most other organic fertilizers. Nitrogen is released over a two-year period during the growing season, when soil bacteria are active. Nitrogen is not released in the winter since the bacteria which decompose the organic molecules are not active when the soil temperature is below 50˚F. Consequently, the nitrogen is more efficiently utilized since it is not subject to winter leaching when the roots are not actively absorbing nutrients. Why Specify Davey Arbor Green PRO? Original Davey Arbor Green has been used for 30 years by The Davey Tree Expert Company. Davey Arbor Green has been granted two U.S. patents because of its unique abilities. Davey Arbor Green PRO has two U.S. patents pending. Advantages of Davey Arbor Green PRO WIN (Water Insoluble Nitrogen) is one way to measure the quality of a fertilizer. The higher the WIN, the longer the nitrogen remains in the soil. Davey Arbor Green PRO is 2/3 WIN. 66% of Davey Arbor Green PRO is Released Over Two Growing Seasons (WIN)  Uniform growth  Low leach potential  Cost-effective 34% of Davey Arbor Green PRO is Released Immediately  Helps promote initial plant growth  Non-burning  No salt build-up; low salt index DDaavveeyy AArrbboorr GGrreeeenn®® PPRROO Davey Arbor Green PRO is the most significant advancement in tree fertilization since the original Arbor Green was patented in 1978. Composed of the highest quality nutrients, Arbor Green has been fortified with essential amino acids in just the right ratio to maximize nutrient effect. The result is even better performance than the original…..and at a reduced rate of 25%! Amino acids reportedly improve plant performance and their ability to resist and recover from environmental and pest problems. Amino acids are fundamental ingredients in the production of proteins, phytohormones and growth substances that are directly involved in stress physiology of plants. Applied to soil, amino acids improve the microflora, thereby improving soil structure and facilitating the assimilation of nutrients. In addition, amino acids chelate micronutrients, improving absorption and translocation within the plant. Unfortunately, traditional sources of amino acids such as kelp do not contain sufficient amounts to elicit a plant response. New biopolymers have changed all that. Significantly more active than their amino acid building blocks, biopolymers offer an opportunity to reduce application rates and reduce the nutrient “load” in the soil. In addition, the polyamino acids incorporated into Arbor Green PRO maintain the same low salt index unique to the original Arbor Green and are biodegradable. Davey Arbor Green PRO -- Arbor Green, the highest quality complete fertilizer for woody plants, PRO a polyamino acid nutrient enhancer. TTrreeee RReessppoonnssee wwiitthh DDaavveeyy AArrbboorr GGrreeeenn®® PPRROO A B Newly transplanted crabapples. The tree on the left (A) is untreated. The tree on the right (B) has been treated with Davey Arbor Green PRO. Length of trial: 6 weeks. Containerized red maple trees. The tree on the left (A) has been fertilized with Davey Arbor Green PRO, and the tree on the right (B) is untreated. Length of trial: 3 months. A B Established ash trees. The tree on the left (A) is untreated and the tree on the right (B) has been fertilized with Davey Arbor Green PRO. Length of trial: 3 years. A B .021 .036 .080 .010 .020 .030 .040 .050 .060 .070 .080 .090 Urea IBDU Davey Arbor Green PROPercent Nitrogen IncreaseFigure 3. Total Percent Increase in Soil Nitrogen After 7 Years of Fertilization at a Rate of 2.44 Kg N/1002/Season Figure 1. Comparative Nitrification for Arbor Green PRO Nitrogen and Conventional Organics 0 10 20 30 40 50 60 70 80 90 100 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 WeeksPercent Conversion to NitrateDavey Arbor Green PRO Cottonseed Meal Activated Sewage Sludge Digested Sew age Sludge Figure 2. Nitrogen Release Rates 0 10 20 30 40 50 60 70 80 048121620 Weeks After ApplicationPercent Nitrogen ReleasedUrea Sulfur-Coated Urea IBDU or Polyform Davey Arbor Green PRO Proof of Quality and Efficiency The efficiency and quality of Arbor Green PRO and the conventional organic fertilizers can be compared from the nitrification rates in Figure 1, which provide a direct measure of nitrogen availability. The data for cottonseed meal and sewage sludge show rapid initial release followed by very slow and incomplete release. Comparatively, Arbor Green PRO shows a much more gradual release pattern and greater nitrogen availability. The nitrogen release rates are given in Figure 2. The superior quality and efficiency of Arbor Green PRO are evident in the more uniform release of nitrogen compared to conventional fertilizers. Proof of Residual Nitrogen from other fertilizers will leach away and not remain in the root zone. Nitrogen in Davey Arbor Green PRO will build up in the soil, maintaining a significantly higher level than conventional fertilizers. This results in more uniform growth response and healthier plants. Salt Index: A Measure in Determining Fertilizer Quality Salt index measures the potential for a fertilizer to raise the soluble salts and osmotic pressure of soil solution, which reduces water uptake by plant roots, resulting in physiological drought, or burn. Davey Arbor Green PRO has a salt index of less than 10, which is the lowest of any commercially available, complete fertilizer. Most fertilizers have a salt index in excess of 30. Davey Arbor Green PRO is safe for newly transplanted shrubs and trees:  Low leach potential  Non-burning  No salt build-up  Enhances nutrient utilization The standard fertilizer recommendation for shade trees is three (3) to six (6) pounds actual nitrogen per 1,000 square feet. Because of the nutrient- enhancing effect of polyamino acids, the recommended rate for Davey Arbor Green PRO applies 2.25 to 4.5 pounds. The optimum amount of phosphorus and potassium is considered to be about one-third the amount of nitrogen, expressed as a 3:1:1 ratio. Although roots may extend beyond the dripline, fertilizer is generally distributed throughout the area covered by the branch spread. The greatest concentration of nutrient absorbing roots occurs in this area. Davey Arbor Green PRO is injected into the soil to a depth of 4 to 12 inches. Injections are spaced 3 feet apart throughout the branch spread area. Pressure at 150 to 200 psi forces the soluble and suspended nutrients laterally through the soil, providing better nutrient-root contact. Advantages of Davey Arbor Green PRO 100% organic nitrogen, food grade phosphorus and potassium, and fortified with polyamino acid.  Efficient use by plants  Low leach potential  Long-lasting  Clean  Non-burning  Nitrate and chloride free  Non-hygroscopic  Non-combustible  Reduces storage needs  Predictable release pattern  Odorless  Pathogen free  Non-oxidizing  Enhances nutrient availability Fertilizer Concentration and Placement Printed in U.S.A. Arbor Green® PRO is distributed nationally by: The Davey Tree Expert Company Kent, Ohio 44240 (330) 673-9511 (800) 445-8733 & Regional Davey Offices HHooww ttoo UUssee DDaavveeyy AArrbboorr GGrreeeenn®® PPRROO The Davey Soil Injection Needle Directions for Use The Davey Soil Injection Needle is used for applying Davey Arbor Green PRO fertilizer to trees and shrubs. It attaches to the FMSC 785 spray gun or with adaptors to other spray guns. The injection needle is of rugged construction and is made up of two parts; an upper half composed of a pipe extension with an adjustable handle and a lower half made up of a fixed kickplate with a hardened steel replaceable tip. Davey Arbor Green PRO Application Recommendations Two-Year Technique One-Year Technique Trees Shrubs Trees Shrubs Pounds of Davey Arbor Green PRO per 100 Gallons of Water 30 30 15 15 Pounds of Nitrogen per 1,000 Square Feet 4.5 2.25 2.25 1.12 Feet Between Injection Holes 3 1-2 3 1-2 Gallons per Injection Hole 1/2 1/8 1/2 1/8 Seconds per Injection Hole 4 1 4 1 Injection Depth (inches) 4-12 4-6 4-12 4-6 Gallons per 1,000 Square Feet 50 25 50 25 Davey Arbor Green PRO Tree Diameter + Root Zone Fertilization Rate Chart Tree Diameter in Inches 4 8 12 Root Area (square feet) 86.0 346.0 800.0 Total Pounds to Apply Annual (1) .67 2.62 6 Two-Year (2) 1.27 5.17 12 Gallons 4.3 17.3 40.0 Davey Arbor Green PRO Specifications Guaranteed Analysis 30% Total Nitrogen (N) 20% Water Insoluble Organic Nitrogen 10% Water Soluble Organic Nitrogen 10% Available Phosphoric Acid (P2O5) 7% Soluble Potash (K2O) Nitrogen Source Ureaformaldehyde Phosphorus Source Monopotassium phosphate Potassium Source Monopotassium phosphate Potential acidity equivalent to 1,088 pounds of CaCO per ton Fortified with polyamino acids HOME OF'THE BEST QUALIN Of LIFOE IN GEORGIA' MILT ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: Aua)ust 30, 2016 FROM: Steven Krokoff, City Manage r AGENDA ITEM: Consideration of a Construction Services Agreement between the City of Milton and Bayne Development Group, LLC for the Construction of a Fire Training Facility. MEETING DATE: Wednesday, September 7, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (APPROVED NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (.K/ES () NO CITY ATTORNEY REVIEW REQUIRED: (.f YES () NO APPROVAL BY CITY ATTORNEY: (,/ APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: 0*117oU REMARKS: y You= PHONE: 678.242.25001 FAX: 678.242.2499 info@cifyofmlltonga.uslw '"Preen' + 'c•medt ' .egyofmlltonga.us w uve Communi,� 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 -=E«^�^•^ s•a«=ev To: Honorable Mayor and City Council Members From: Matthew Fallstrom, Capital Projects Manager Date: Submitted on August 30, 2016 for the September 7, 2016 Regular City Council Meeting Agenda Item: Approval of a Construction Services Agreement between the City of Milton and Bayne Development Group, LLC for the Construction of a Fire Training Facility. ______________________________________________________________________________ Department Recommendation: Approval. Executive Summary: This contract is to provide construction services for the new Milton Fire Training Facility. The City issued an Invitation to Bid on May 25, 2016 to identify qualified contractors for the construction of the Fire Training Facility. In accordance with the City procurement procedures, the City received bids from qualified contractors. Bayne Development Group, LLC. was the lowest, qualified bidder. Staff is recommending approval of the Construction Services Agreement with Bayne Development Group, LLC in the amount of $440,320.00 Bid Summary: Firm Bid Bayne Development Group $ 440,320.00 Amacher Bros. Construction Co. $ 487,750.00 Funding and Fiscal Impact: Funding for this project is available in the Fire Dept. Live Fire Training Facility budget. Alternatives: There are no alternatives to this project. Legal Review: Sam VanVolkenburgh – Jarrard & Davis (8/18/2016) Concurrent Review: Steve Krokoff, City Manager Attachment(s): Construction Services Agreement HOME OF'Pr1E LES--GUAI.ISY OF I.IFE lt: GEORGL4' MT `P /-N ESTABLISHED 2006 CONSTRUCTION SERVICES AGREEMENT Fire Training Facility Installation (the "Project") This Construction Services Agreement (the "Agreement") is made and entered into this _ day of , 2016, by and between the CITY OF MILTON, a municipal corporation of the State of Georgia, acting by and through its governing authority, the Milton City Council (hereinafter referred to as the "City"), and Bayne Development Group, LLC, a Georgia limited liability company with its principal place of business located at 49 Piedmont Drive, Suite 107, Winder, GA, 30680 (hereinafter referred to as the "Contractor") (City and Contractor hereinafter jointly referred to as the "Parties"). WITNESSETH: WHEREAS, the City desires to retain a contractor to perform services for the installation of a Project, as defined below; and WHEREAS, the City solicited bids for installation of the Project pursuant to the Request for Bids dated May 25, 2016, attached hereto as "Exhibit A" and incorporated herein by reference; and WHEREAS, the Contractor submitted a complete and timely bid attached hereto as "Exhibit B" and incorporated herein by reference, and met all bid requirements such that the City awarded Project Number 16-PW08 to the Contractor; and WHEREAS, the City finds that specialized knowledge, skills, and training are necessary to perform the Work (defined below) contemplated under this Agreement; and WHEREAS, the Contractor has represented that it is qualified by training and experience to perform the Work; and WHEREAS, based upon Contractor's bid, the City has selected Contractor as the successful bidder, and WHEREAS, Contractor desires to perform the Work as set forth in this Agreement under the terms and conditions provided in this Agreement; and WHEREAS, the public interest will be served by this Agreement; and WHEREAS, Contractor has familiarized itself with the nature and extent of the Contract Documents, the Project, and the Work, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of Work, and Contractor is aware that it must be licensed to do business in the State of Georgia. NOW THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties hereto do mutually agree as follows: Section 1. Contract Documents This Agreement along with the following documents, attached hereto (except as expressly noted otherwise below) and incorporated herein by reference, constitute the "Contract Documents": A. Request for Bids (minus sample contract), attached hereto as "Exhibit All; B. Bid Documents from Contractor, dated June 28th, 2016, attached hereto as "Exhibit B"; C. Scope of Work, attached hereto as "Exhibit C"; D. Any required 't n 's, Performance Bond and/or Payment Bond, attached hereto collectively as "Exhibits D.1, D.2 and D.311; E. Noncollusion Affidavit of Prime Bidder, attached hereto as "Exhibit E"; F. Final Affidavit, attached hereto as "Exhibit F"; G. Alien Employment affidavits, attached hereto as "Exhibits G.1 and G.2"; H. Plans, drawings and specifications, attached hereto collectively as "Exhibit H"; 1• Additional Payment/Retainage Requirements, attached hereto as "Exhibit I"; J• Key Personnel, attached hereto as "Exhibit J"; K. Contract Administration provisions (if issued), attached hereto as "Exhibit K"; L. General Conditions (if issued), attached hereto as "Exhibit L"; M. Supplementary Conditions (if issued), attached hereto as "Exhibit M"; N. Notice of Award, attached hereto as "Exhibit N"; O. City of Milton Code of Ethics (codified in the official Code of the City of Milton); P. The following, which may be delivered or issued after the Effective Date of the 2 Agreement and are not attached hereto: All Change Orders (defined in Section 6 below), other written amendments, and other documents amending, modifying, or supplementing the Contract Documents if properly adopted in writing and executed by the Parties. Section 2. Project Description: Architect- Engineer• Contract Administrator A. Project. The scope of the Project generally consists of grading, site work, and the construction of a prefabricated burn building in accordance with the specific scope of services provided in the ITB (included as Exhibit A) and generally described as the following: The contractor will construct and install a multi -unit training prop, for the purpose of providing live fire training to new and experienced veteran firefighters in a controlled environment, meeting all NFPA 1001-1402-1403-1500 and OSHA applicable codes standards and recommendations. Structural specifications are not intended to meet building code requirements for occupied structures. The contractor will provide and furnish all labor, materials and equipment required or inferred from drawings and specifications to complete the Work B. Architect/Engineer (if any). (i) Architect [f applicable]. The Project has been designed by N/A____ __ (hereinafter referred to as the "Architect"). The Architect will have authority to act on behalf of the City only to the extent provided in the Contract Documents, unless otherwise modified in accordance with the provisions of this Agreement. Engineer [f applicable]. The Project has been designed by N/A (hereinafter referred to as the "Engineer"). The Engineer will have authority to act on behalf of the City only to the extent provided in the Contract Documents, unless otherwise modified in accordance with the provisions of this Agreement. C. Contract Administrator. The Contract Administrator for this Agreement shall be: the City. Section 3. The Work A. The Work. The work to be completed under this Agreement (the "Work") includes all tasks specified and indicated in the Contract Documents, as well as all material, labor, insurance, tools, equipment, machinery, water, heat, utilities, transportation, facilities, services and any other miscellaneous items and work reasonably inferable from the Contract Documents. The term "reasonably inferable" takes into consideration the understanding of the Parties that some details necessary for proper execution and completion of the Work may not be included in the specifications or Scope of Work, but they are a requirement of the Work if they are a usual and customary component of the Work or are otherwise necessary for proper and complete installation and operation of the Work. Contractor shall complete the Work in strict accordance with the Contract Documents. B. Notice to Proceed. The City will issue a Notice to Proceed, which Notice to Proceed shall state the dates for beginning Work ("Commencement Date") and the Expected Date of Final Completion (defined in Section 4(A) below). Unless otherwise approved, the Contractor shall perform its obligations under this Agreement as expeditiously as is consistent with reasonable skill and care and the orderly progress of the Work. C. Plans; Drawings and Specifications The plans, drawings and specifications provided in "Exhibit H", attached hereto, are hereby acknowledged by the Parties and incorporated herein by reference. D. Shop Drawings Product Data and Sam 1p es Shop Drawings, Product Data, Samples and similar submittals are not Contract Documents, but must be in conformity therewith. The purpose of their submittal is to demonstrate, for those portions of the Work for which submittals are required by the Contract Documents, the way by which the Contractor proposes to conform to the information given and the design concept expressed in the Contract Documents. (i) "Shop Drawings" are drawings, diagrams, schedules and other data specifically prepared for the Work by the Contractor or a subcontractor, sub -subcontractor, manufacturer, supplier or distributor to illustrate some portion of the Work. GO "Product Data" are illustrations, standard schedules, performance charts, instructions, brochures, diagrams and other information furnished by the Contractor to illustrate materials or equipment for some portion of the Work. "Samples" are physical examples that illustrate materials, equipment or workmanship and establish standards by which the Work will be judged. The Contractor shall review for compliance with the Contract Documents and shall approve and submit to the Contract Administrator Shop Drawings, Product Data, Samples, and similar submittals required by the Contract Documents with reasonable promptness and in such sequence as to cause no delay in the Work or in the activities of the City or of separate contractors. By approving and submitting Shop Drawings, Product Data, Samples and similar submittals, the Contractor represents that the Contractor has determined and verified materials, field measurements and field construction criteria related thereto, or will do so, and has checked and coordinated the information contained within such submittals with the requirements of the Work and of the Contract Documents. Submittals which are not marked as reviewed for compliance with the Contract Documents and approved by the Contractor may be returned by the Contract Administrator without action. 4 The Contractor shall perform no portion of the Work for which the Contract Documents require submittal and review of Shop Drawings, Product Data, Samples or similar submittals until the respective submittal has been approved in writing by the Contract Administrator, provided that submittals that are not required by the Contract Documents may be returned without action. The Work shall be completed in accordance with approved submittals, provided that the Contractor shall not be relieved of responsibility for deviations from requirements of the Contract Documents by the Contract Administrator's approval of Shop Drawings, Product Data, Samples or similar submittals, unless the Contractor has specifically informed the Contract Administrator in writing of such deviation at the time of submittal and (1) the Contract Administrator has given written approval to the specific deviation as a minor change in the Work, or (2) a written Change Order has been issued and approved to authorize the deviation. The Contract Administrator's approval of the Shop Drawings, Product Data, Samples or similar submittals shall not relieve the Contractor of responsibility for errors or omissions therein. The Contractor shall, in writing or on resubmitted Shop Drawings, Product Data, Samples or similar submittals, direct the Contract Administrator's attention to any additional revisions included other than those requested by the Contract Administrator on previous submittals. In the absence of such written notice drawing the Contract Administrator's attention to such additional revisions, the Contract Administrator's approval of a resubmission shall not apply to such additional revisions. The Contractor shall maintain at the Project site(s) one record copy of the Contract Documents in good order and marked currently to record field changes and selections made during construction and one record copy of approved Shop Drawings, Product Data, Samples and similar required submittals. These documents shall be available to the City and Contract Administrator and shall be delivered to the Contract Administrator or City upon completion of the Work. Section 4. Contract Term,• Li uidated Dama es• Ex edited Com letion• Partial Occupancy or Use A. Contract Term. The term of this Agreement ("Term") shall commence on the Effective Date and continue until the earlier of the Expected Date of Final Completion or the proper termination and non -renewal of this Agreement (provided that certain obligations, including but not limited to Warranty obligations, will survive termination/expiration of this Agreement). Contractor warrants and represents that it will perform its Work in a prompt and timely manner, which shall not impose delays on the progress of the Work. The Contractor shall commence Work pursuant to this Agreement within ten (10) business days of the Commencement Date provided by the City, and the Parties intend that all Work shall be completed on or before December 18th, 2016 (the "Expected Date of Final Completion"). Every effort will be made by Contractor to shorten this period. If 5 the Term of this Agreement continues beyond the fiscal year in which this Agreement is executed, the Parties agree that this Agreement, as required by O.C.G.A. § 36-60-13, shall terminate absolutely and without further obligation on the part of the City at the end of the City's fiscal year (September 30) each year of the Term, and further, that this Agreement shall automatically renew on October 1 of each subsequent fiscal year absent the City's provision of written notice of non- renewal to Contractor at least five (5) calendar days prior to the end of the then current fiscal year. Title to any supplies, materials, equipment, or other personal property shall remain in Contractor until fully paid for by the City. B. Time is of the Essence; Liquidated Damages. Contractor specifically acknowledges that TIME IS OF THE ESSENCE of this Agreement and that City will suffer financial loss if the Work is not completed in accordance with the deadlines specified in Section 4(A) above and within the Contract Documents. The City and Contractor also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by the City if the Work is not completed within the specified times. Accordingly, instead of requiring any such proof, the City and Contractor agree that, as liquidated damages for delay (but not as a penalty), the Contractor shall pay to the City N/A and 00/100 Dollars $ 00.00 for each and every calendar day that expires after a deadline provided in the Contract Documents. C. Expediting Completion. The Contractor is accountable for completing the Work within the time period provided in the Contract Documents. If, in the judgment of the City, the Work is behind schedule and the rate of placement of work is inadequate to regain scheduled progress to ensure timely completion of the entire Work or a separable portion thereof, the Contractor, when so informed by the City, shall immediately take action to increase the rate of work placement by: (1) An increase in working forces; (2) An increase in equipment or tools; (3) An increase in hours of work or number of shifts; (4) Expediting delivery of materials; and/or (5) Other action proposed if acceptable to City. Within five (5) calendar days after such notice from City that the Work is behind schedule, the Contractor shall notify the City in writing of the specific measures taken and/or planned to increase the rate of progress. The Contractor shall include an estimate as to the date of scheduled progress recovery. Should the City deem the plan of action inadequate, the Contractor shall take additional steps to make adjustments as necessary to its plan of action until it meets with the City's approval and such approval is provided in writing by the City. D. Partial Occupancy or Use The City may occupy or use any completed or partially completed portion of the Work at any stage when such portion is designated by separate agreement between the City and Contractor, provided such occupancy or use is consented to by the insurer and authorized by public authorities having 6 jurisdiction over the Work. Such partial occupancy or use may commence whether or not the portion is substantially complete, provided the City and Contractor have accepted in writing the responsibilities assigned to each of them for payments, retainage, if any, security, maintenance, heat, utilities, damage to the Work and insurance, and have agreed in writing concerning the period for correction of the Work and commencement of warranties required by the Contract Documents. Consent of the Contractor to partial occupancy or use shall not be unreasonably withheld. Immediately prior to such partial occupancy or use, the City, Contractor and Contract Administrator shall jointly inspect the area to be occupied, or portion of the Work to be used, in order to determine and record the condition of the Work. Unless otherwise agreed upon, partial occupancy or use of a portion or portions of the Work shall not constitute acceptance of Work not complying with the requirements of the Contract Documents. Section 5. Contractor's ComAensation; Time and Method of Payment A. Maximum Contract Price. The total amount paid under this Agreement as compensation for Work performed and reimbursement for costs incurred shall not, in any case, exceed $440,320.00 (the "Maximum Contract Price"), except as outlined in Section 6 below. The compensation for Work performed shall consist of a fixed price of $439,000 for construction of the multi -unit fire training facility, as well as a fixed price of $1,320.00 for the additional items added to the scope as specified in Exhibit B. The compensation for Work performed shall be based upon a flat fee and Contractor represents that the Maximum Contract Price is sufficient to perform all of the Work set forth in and contemplated by this Agreement. B. Additional Payment Requirements. Additional payment requirements are included as "Exhibit I", attached hereto and incorporated herein by reference. C. Material Deviations. Any material deviations in tests or inspections performed, or times or locations required to complete such tests or inspections, and like deviations from the Work described in this Agreement shall be clearly communicated to the City before charges are incurred and shall be handled through written Change Orders, as described in Section 6 below. Whenever the Contract Administrator considers it necessary or advisable, it shall have authority to require inspection or testing of the Work. However, neither this authority of the Contract Administrator nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Contract Administrator to the Contractor, subcontractors, material and equipment suppliers, their agents or employees, or other persons or entities performing portions of the Work. D. Taxes. The City is a governmental tax-exempt entity and shall not be responsible for paying any taxes on any materials or services provided for herein. At Contractor's request, City shall provide evidence of its tax-exempt status. To the extent, if any, that the City furnishes tangible personal property to Contractor for incorporation into the Project, Contractor shall be responsible for paying the amount of tax owed for such tangible personal property. Section 6. Change Orders A. Change Order Defined. A "Change Order" means a written modification of the Contract Documents, signed by representatives of the City and the Contractor with appropriate authorization. B. Right to Order Changes. The City reserves the right to order changes in the Work to be performed under this Agreement by altering, adding to, or deducting from the Work. All such changes shall be incorporated in written Change Orders and executed by the Contractor and the City. Such Change Orders shall specify the changes ordered and any necessary adjustment of compensation and completion time. If the Parties cannot reach an agreement on the terms for performing the changed work within a reasonable time to avoid delay or other unfavorable impacts as determined by the City in its sole discretion, the City shall have the right to determine reasonable terms, and the Contractor shall proceed with the changed work.tD C. Change Order Requirement. Any work added to the scope of this Agreement by a Change Order shall be executed under all the applicable conditions of this Agreement. No claim for additional compensation or extension of time shall be recognized, unless contained in a written Change Order duly executed on behalf of the City and the Contractor. D. Authority to Execute Change Order. The City Manager has authority to execute, without further action of the Milton City Council, any number of Change Orders so long as their total effect does not materially alter the terms of this Agreement or materially increase the Maximum Contract Price, as set forth in Section 5(A) above. Any such Change Orders materially altering the terms of this Agreement, or Any Change Order affecting the price where the Maximum Contract Price (as amended) is in excess of $50,000, must be approved by resolution of the Milton City Council. E. Minor Changes in the Work The Contract Administrator will have the authority to order minor changes in the Work not involving adjustment in the Maximum Contract Price or extension of the Term and not inconsistent with the intent of the Contract Documents. Such changes shall be effected by written order signed by the Contract Administrator. The Contractor shall carry out such written orders promptly. If the minor changes subsequently may affect adjustments in the Maximum Contract Price or the Term, the changes shall then be converted to a written Change Order by the requesting Party. Section 7. Covenants of Contractor A. Ethics Code; Conflict of Interest. (i) Contractor agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics or any other similar law or regulation. Contractor certifies that to the best of his knowledge no circumstances exist which will cause a conflict of interest in performing the Work. Should Contractor become aware of any circumstances that may cause a conflict of interest during the Term of this Agreement, Contractor shall immediately notify the City. if the City determines that a conflict of interest exists, the City may require that Contractor take action to remedy the conflict of interest or terminate the Agreement without liability. The City shall have the right to recover any fees paid for services rendered by Contractor when such services were performed while a conflict of interest existed if Contractor had knowledge of the conflict of interest and did not notify the City within five (5) business days of becoming aware of the existence of the conflict of interest. (ii) Contractor and the City acknowledge that it is prohibited for any person to offer, give, or agree to give any City employee or official, or for any City employee or official to solicit, demand, accept, or agree to accept from another person, a gratuity of more than nominal value or rebate or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. The Contractor and the City further acknowledge that it is prohibited for any payment, gratuity, or offer of employment to be made by or on behalf of a sub -consultant under a contract to the prime Contractor or higher tier sub - consultant, or any person associated therewith, as an inducement for the award of a subcontract or order. B. Meetings. The Contractor is required to meet with the City's personnel, or designated representatives, to resolve technical or contractual problems that may occur during the Term of this Agreement at no additional cost to the City. Meetings will occur as problems arise and will be coordinated by the City or the Contract Administrator. The Contractor will be given a minimum of three (3) full business days' notice of meeting date, time, and location. Face-to-face meetings are desired. However, at the Contractor's option and expense, a conference call meeting may be substituted. Consistent failure to participate in problem resolution meetings, two consecutive missed or rescheduled meetings, or failure to make a good faith effort to resolve problems, may result in termination of the contract for cause. C. Expertise of Contractor. Contractor accepts the relationship of trust and confidence established between it and the City, recognizing that the City's intention and purpose in entering into this Agreement is to engage an entity with the requisite capacity, experience, and professional skill and judgment to provide the Work in pursuit of the timely and competent completion of the Work undertaken by Contractor under this Agreement. The Contractor agrees to use its best efforts, 9 skill, judgment, and abilities to perform its obligations and to further the interests of City and the Project in accordance with City's requirements and procedures, and Contractor shall employ only persons duly qualified in the appropriate area of expertise to perform the Work described in this Agreement. D. Proper Execution by Contractor. Contractor agrees that it will perform its services in accordance with the usual and customary standards of the Contractor's profession or business and in compliance with all federal, state, and local laws, regulations, codes, ordinances, or orders applicable to the Project, including, but not limited to, O.C.G.A. § 50-5-63, any applicable records retention requirements, and Georgia's Open Records Act (O.C.G.A. § 50-18-70, et seq.). Any additional work or costs incurred as a result of error and/or omission by Contractor as a result of not complying with the Contract Documents or not meeting the applicable standard of care or quality, including but not limited to those of repeated procedures and compensation for the Contract Administrator's services or expenses, will be provided at Contractor's expense and at no additional cost to the City. This provision shall survive termination of this Agreement. It is the Contractor's responsibility to be reasonably aware of all applicable laws, statutes, ordinances, building codes, and rules and regulations. If the Contractor observes that portions of the Contract Documents are at variance therewith, the Contractor shall promptly notify the Contract Administrator and the City in writing of any portions of the Contract Documents that are at variance with the applicable laws, statutes, ordinances, building codes, and rules and regulations. The Contractor's duties shall not be diminished by any approval by the City or Contract Administrator of Work completed or produced; nor shall any approval by the City or Contract Administrator of Work completed or produced release the Contractor from any liability therefor, it being understood that the City is ultimately relying upon the Contractor's skill and knowledge in performing the Work required under the Contract Documents. Organization of the specifications into divisions, sections and articles, and arrangement of drawings shall not control the Contractor in dividing the Work among subcontractors or in establishing the extent of Work to be performed by any trade. E. Familiarity with the Work. (i} Contractor Familiarity with Work Contractor represents that it has familiarized itself with the nature and extent of the Contract Documents, the Work, work site(s), locality, and all local conditions, laws and regulations that in any manner may affect cost, progress, performance, or furnishing of the Work. Since the Contract Documents are complementary, before starting each portion of the Work, the Contractor shall carefully study and compare the various Contract Documents, site conditions, authorities, tests, reports and studies relative to that portion of 10 the Work, as well as the information furnished by the City, shall take field measurements of any existing conditions related to that portion of the Work, and shall observe any conditions at the Project site(s) affecting it. Contractor represents and agrees that it has correlated the results of all such observations, examinations, investigations, explorations, tests, reports, and studies with the terms and conditions of the Contract Documents. These obligations are for the purpose of facilitating construction by the Contractor and are not for the purpose of discovering errors, omissions, inconsistencies, or ambiguities in the Contract Documents; however, any errors, inconsistencies, omissions, or ambiguities discovered by the Contractor shall be reported promptly to the Contract Administrator and City in writing. Contractor represents that it has given the City written notice of all errors, omissions, inconsistencies, or ambiguities that the Contractor has discovered in the Contract Documents so far, and the written resolution thereof by the City is acceptable to the Contractor. Further, Contractor acknowledges that its obligation to give notice of all such errors, omissions, inconsistencies, or ambiguities shall be continuing during the Term of this Agreement. Any failure on the part of the Contractor to notify the Contract Administrator and City in writing of any errors, omissions, inconsistencies, or ambiguities in the Contract Documents that Contractor discovered or reasonably should have discovered shall result in a waiver and full release by the Contractor of any future arguments or defenses based on such errors, omissions, inconsistencies, or ambiguities against the City. Further, if the Contractor fails to perform its obligations pursuant to this paragraph, the Contractor shall pay such costs and damages to the City as would have been avoided if the Contractor had performed such obligations. Inspection of Prior Work. If part of the Contractor's Work depends for proper execution or results upon construction or operations by a separate contractor, the Contractor shall, prior to proceeding with that portion of the Work, promptly report to the Contract Administrator apparent discrepancies or defects in such other construction that would render it unsuitable for such proper execution and results. Failure of the Contractor so to report shall constitute an acknowledgment that the City's or separate contractor's completed or partially completed construction is fit and proper to receive the Contractor's Work, except as to defects not then reasonably discoverable, and Contractor shall be responsible for all costs and damages resulting from its failure to report reasonably discoverable defects. Contractor Requests for Information. If, with undue frequency (as determined by the City in its sole discretion), the Contractor requests information that is obtainable through reasonable examination and comparison of the Contract Documents, site conditions, and previous correspondence, interpretations or clarifications, the Contractor shall be liable to the City for reasonable charges from the Contract Administrator for the additional services required to review, research and respond to such requests for information. 11 F. Sumervision Inspection and Construction Procedures. The Contractor shall supervise and direct the Work, using the Contractor's best skill and attention. The Contractor shall be solely responsible for and have control over construction means, methods, techniques, sequences and procedures and for coordinating all portions of the Work under the Agreement, unless the Contract Documents give other specific instructions concerning these matters. If the Contract Documents give specific instructions concerning construction means, methods, techniques, sequences or procedures, the Contractor shall evaluate the jobsite safety therefor and, except as stated below, shall be fully and solely responsible for the jobsite safety for such means, methods, techniques, sequences, or procedures. If the Contractor determines that such means, methods, techniques, sequences or procedures may not be safe, the Contractor shall give timely written notice to the City and Contract Administrator and shall not proceed with that portion of the Work without further written instructions from the City or Contract Administrator as approved in writing by the City. The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the perforinance of this Agreement. The Contractor shall take reasonable precautions for the safety of, and shall provide reasonable protection to prevent damage, injury or loss to: (a) employees and other persons who may be affected, (b) the Work and materials and equipment to be incorporated therein, whether in storage on or off the Project site(s), under care, custody or control of the Contractor or Contractor's subcontractors or sub -subcontractors, and (c) other property at the Project site(s) or adjacent thereto, such as trees, shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for removal, relocation or replacement in the course of construction. The Contractor shall give notices and comply with applicable laws, ordinances, rules, regulations and lawful orders of public authorities bearing on safety of persons or property or their protection from damage, injury or loss. When use or storage of explosives or other hazardous materials or equipment or unusual methods are necessary for execution of the Work, the Contractor shall exercise utmost care and carry on such activities under supervision of properly qualified personnel. If reasonable precautions will be inadequate to prevent foreseeable bodily injury or death to persons resulting from a material or substance, including but not limited to asbestos or polychlorinated biphenyl (PCB), encountered on the Project site(s) by the Contractor, the Contractor shall, upon recognizing the condition, immediately stop Work in the affected area and report the condition to the City and Contract Administrator in writing. G. Tests and Inspections Tests, inspections and approvals of portions of the Work required by the Contract Documents or by laws, or ordinances, rules, regulations or orders of public authorities having jurisdiction shall be made promptly at an appropriate time to avoid unreasonable delay in the Work. Unless otherwise provided, the Contractor shall make arrangements for such tests, inspections and 12 approvals with an independent testing laboratory or entity acceptable to the City, or with the appropriate public authority, and shall bear all related costs of tests, inspections and approvals. The Contractor shall give the Contract Administrator timely notice of when and where tests and inspections are to be made so that the Contract Administrator may be present for such procedures. Required permits or certificates of testing, inspection or approval shall; unless otherwise required by the Contract Documents, be secured by the Contractor and delivered to the Contract Administrator within ten (10) calendar days of issuance. H. Budgetary Limitations. Contractor agrees and acknowledges that budgetary limitations are not a justification for breach of sound principals of Contractor's profession and industry. Contractor shall take no calculated risk in the performance of the Work. Specifically, Contractor agrees that, in the event it cannot perform the Work within the budgetary limitations established without disregarding sound principals of Contractor's profession and industry, Contractor will give written notice immediately to the City. I. City's Reliance on the Work. The Contractor acknowledges and agrees that the City does not undertake to approve or pass upon matters of expertise of the Contractor and that therefore, the City bears no responsibility for Contractor's Work performed under this Agreement. The Contractor acknowledges and agrees that the acceptance of Work by the City is limited to the function of determining whether there has been compliance with what is required to be produced under this Agreement. The City will not, and need not, inquire into adequacy, fitness, suitability or correctness of Contractor's performance. Contractor further agrees that no approval of designs, plans, or specifications by any person, body, or agency shall relieve Contractor of the responsibility for adequacy, fitness, suitability, and correctness of Contractor's Work under professional and industry standards, or for performing services under this Agreement in accordance with sound and accepted professional and industry principles. Contractor's Reliance on Submissions by the Cily. Contractor must have timely information and input from the City in order to perform the Work required under this Agreement. Contractor is entitled to rely upon information provided by the City, but Contractor shall be required to provide immediate written notice to the City if Contractor knows or reasonably should know that any information provided by the City is erroneous, inconsistent, or otherwise problematic. K. Uncovering and Correction of Work If a portion of the Work is covered contrary to the Contract Administrator's request or to requirements specifically expressed in the Contract Documents, it must, if required in writing by the Contract Administrator, be uncovered for examination by the Contract Administrator and be replaced at the Contractor's expense without change in the Agreement Term. If a portion of the Work has been covered which the Contract Administrator has not specifically requested to examine prior to its being covered or which the Contract Documents did not require to remain uncovered until examined, the 13 Contract Administrator may request to see such Work, and it shall be uncovered by the Contractor. If such Work is in accordance with the Contract Documents, costs of uncovering and replacement shall, by appropriate Change Order, be at the City's expense, which expense shall be agreed upon in writing prior to being incurred. If such Work is not in accordance with the Contract Documents, correction shall be at the Contractor's expense, unless the condition was caused by the City, in which event the City shall be responsible for payment of such costs including reasonable charges, if any, by the Contract Administrator for additional service, which expense shall be agreed upon in writing prior to being incurred. If the City prefers to accept Work that is not in accordance with the requirements of the Contract Documents, the City may do so instead of requiring its removal and correction, in which case the Maximum Contract Price will be reduced as appropriate and equitable. Such adjustment shall be effected whether or not final payment has been made. L. Clean Un. Contractor shall keep the Project site(s) and surrounding area free from accumulation of waste materials or rubbish caused by operations under this Agreement. At completion of the Work, the Contractor shall remove from and about the Project waste materials, rubbish, the Contractor's tools, construction equipment, machinery and surplus materials. If the Contractor fails to clean up as provided in the Contract Documents, the City may do so, and the cost thereof shall be charged to the Contractor. M. Contractor's Representative. JQmn [INSERT NAME OF CONTRACTOR'S REPRESENTATIVE] shall be authorized to act on Contractor's behalf with respect to the Work as Contractor's designated representative. N. Independent Contractor. Contractor hereby covenants and declares that it is engaged in an independent business and agrees to perform the Work as an independent contractor and not as the agent or employee of the City. Nothing contained in this Agreement shall be construed to make the Contractor, or any of its employees, servants or subcontractors, an employee, servant or agent of the City for any purpose. The Contractor agrees to be solely responsible for its own matters relating to the time and place the Work is performed and the method used to perform such Work; the instrumentalities, tools, supplies, and/or materials necessary to complete the Work; hiring of subcontractors, agents, or employees to complete the Work; and the payment of employees, including benefits and compliance with Social Security, withholding, and all other regulations governing such matters. The Contractor agrees to be solely responsible for its own acts and those of its subordinates, employees, and subcontractors during the life of this Agreement. There shall be no contractual relationship between any subcontractor or supplier and the City by virtue of this Agreement with the Contractor. Any provisions of this Agreement that may appear to give the City the right to direct Contractor as to the details of the services to be performed by Contractor or to exercise a measure of control over such services will be deemed to mean that 14 Contractor shall follow the directions of the City with regard to the results of such services only. It is further understood that this Agreement is not exclusive, and the City may hire additional entities to perform Work related to this Agreement. Inasmuch as the City and the Contractor are independent of each other, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed by both Parties hereto. The Contractor agrees not to represent itself as the City's agent for any purpose to any party or to allow any employee of the Contractor to do so, unless specifically authorized, in advance and in writing, to do so, and then only for the limited purpose stated in such authorization. The Contractor shall assume full liability for any contracts or agreements the Contractor enters into on behalf of the City without the express knowledge and prior written consent of the City. O. Responsibility of Contractor and Indemnification of City. The Contractor covenants and agrees to take and assume all responsibility for the Work rendered in connection with this Agreement. The Contractor shall bear all losses and damages directly or indirectly resulting to it and/or the City on account of the performance or character of the Work rendered pursuant to this Agreement. To the fullest extent permitted by law, Contractor shall defend, indemnify, and hold harmless the City and the City's elected and appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers (individually an "indemnified Party" and collectively "Indemnified Parties") from and against any and all claims, suits, actions, judgments, injuries, damages, losses, costs, expenses and liability of any kind whatsoever, including, but not limited to, attorney's fees and costs of defense ("Liabilities"), which may arise from or be the result of alleged willful, negligent, or tortious act or omission arising out of the Work, performance of contracted services, or operations by the Contractor, any subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor, or anyone for whose acts the Contractor or subcontractor may be liable, regardless of whether or not the act or omission is caused in part by a party indemnified hereunder. As to construction work, this indemnity obligation does not include Liabilities caused by or resulting from the sole negligence of an Indemnified Party; as to design/architectural work, this indemnity obligation shall only apply to the extent Liabilities are caused by or result from the negligence, recklessness, or intentionally wrongful conduct of the Contractor or other persons employed or utilized by the Contractor in the performance of this Agreement. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against an Indemnified Party, by any employee of the Contractor, its subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor, or anyone for whose acts the Contractor or subcontractor may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type 15 of damages, compensation, or benefits payable by or for the Contractor or any subcontractor under workers' or workmen's compensation acts, disability benefit acts, or other employee benefit acts. This obligation to indemnify, defend, and hold harmless the Indemnified Party(ies) shall survive expiration or termination of this Agreement, provided that the claims are based upon or arise out of actions or omissions that occurred during the performance of this Agreement. P. Insurance. (1) Requirements: The Contractor shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work by the Contractor, its agents, representatives, employees or subcontractors. All policies shall be subject to approval by the City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. (2) Minimum Limits of Insurance: Contractor shall maintain the following insurance policies with coverage and limits no less than: (a) Commercial General Liability: $1,000,000 (one million dollars) combined single limit per occurrence $2,000,000 (two million dollars) aggregate comprehensive/extended/enhanced Commercial General Liability policy with coverage including bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom, damage to premises/operations, products/completed operations, independent consultants and contractual liability (specifically covering the indemnity), broad -from property damage, and underground, explosion and collapse hazard. This coverage may be achieved by using an excess or umbrella policy. The policy or policies must be on "an occurrence" basis ("claims made" coverage is not acceptable). (b) Commercial Automobile Liability (owned, non -owned, hired); $1,000,000 (one million dollars) combined single limit per occurrence $2,000,000 (two million dollars) aggregate for comprehensive Commercial Automobile liability coverage (owned, non -owned, hired) including bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (c) Professional Liability: $1,000,000 (one million dollars) limit Professional Liability policy for claims arising out of professional services and caused by the Contractor's errors, omissions, or negligent acts (required if any professional services will be provided). 16 (d) Workers' Compensation and .Employers' Liability: Workers' Compensation policy with limits as required by the State of Georgia and Employers' Liability limits of $1,000,000 (one million dollars) per occurrence or disease. (If Contractor is a sole proprietor, who is otherwise not entitled to coverage under Georgia's Workers' Compensation Act, Contractor must secure Workers' Compensation coverage approved by both the State Board of Workers' Compensation and the Commissioner of Insurance. The amount of such coverage shall be the same as what is otherwise required of employers entitled to coverage under the Georgia Workers' Compensation Act. Further, the Contractor shall provide a certificate of insurance indicating that such coverage has been secured and that no individual has been excluded from coverage.) (e) Builder's Risklnsurance. Contractor shall provide a Builder's Risk Insurance Policy to be made payable to the City and Contractor, as their interests may appear. The policy amount shall be equal to 100% of the Maximum Contract Price, written on a Builder's Risk "All Risk," or its equivalent. The policy shall provide, or be endorsed to provide, as follows: "The following may occur without diminishing, changing, altering or otherwise affecting the coverage and protection afforded the insured under this policy: i) Equipment may be delivered to the insured premises and installed in place ready for use; and ii) Partial or complete occupancy by City; and iii) Performance of Work in connection with construction operations insured by the City, by its agents or lessees, or other contractors of the City or using agency." The insurance coverage shall include extended coverage, and providing coverage for transit, with sub - limits sufficient to insure the full replacement value of the property or equipment removed from its site and while located away from its site until the date of final acceptance of the Work. M Commercial Umbrella Liability Coverage: $ N/A (------)Per occurrence shall be provided and will apply over all liability policies, without exception, including but not limited to Commercial General Liability, Commercial Automobile Liability, Employers' Liability, and Professional Liability. (3) Deductibles and Self -Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by the City in writing so that the City may ensure the financial solvency of the Contractor; self-insured retentions should be included on the certificate of insurance. (4) Other Insurance Provisions: Each policy shall contain, or be endorsed to contain, the following provisions respectively: 17 (a) General Liability, Automobile Liability and Umbrella Liability Coverage. (i) Additional Insured Requirement. The City and City's elected and appointed officials, officers, boards, commissioners, employees, representatives, consultants, servants, agents and volunteers (individually "Insured Party" and collectively "Insured Parties") shall be named as additional insureds as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, leased, or used by the Contractor; automobiles owned, leased, hired, or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the Insured Parties. Nothing contained in this section shall be construed to require the Contractor to provide liability insurance coverage to any Insured Party for claims asserted against such Insured Party for its sole negligence. Primary Insurance Requirement. The Contractor's insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self-insurance available to the Insured Parties. Any insurance or self- insurance maintained by the Insured Parties shall be in excess of the Contractor's insurance and shall not contribute with it. Reporting Requirement. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Insured Parties. (iv) Separate Coverage. Coverage shall state that the Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to limits of insurance provided. (v) Defense Costs/Cross Liability. Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. (vi) Subrogation. The insurer shall agree to waive all rights of subrogation against the Insured Parties for losses arising from Work performed by the Contractor for the City. 18 (b) Workers' Compensation Coverage: The insurer providing Workers' Compensation Coverage will agree to waive all rights of subrogation against the Insured Parties for losses arising from Work performed by the Contractor for the City. (c) All Coverages: (i) Notice Requirement. Each insurance policy required by this Agreement shall be endorsed to state that coverage shall not be suspended, voided, or canceled except after thirty (30) calendar days prior written notice (or 10 calendar days if due to non-payment) has been given to the City. The City reserves the right to accept alternate notice terms and provisions, provided they meet the minimum requirements under Georgia law. (ii) Starting and Ending Dates. Policies shall have concurrent starting and ending dates. (iii) Incorporation oflndemnification Obligations. Policies shall include an endorsement incorporating the indemnification obligations assumed by the Contractor under the terms of this Agreement, including but not limited to Section 7(0) of this Agreement. (5) Acceptability of Insurers: The insurance to be maintained by Contractor must be issued by a company licensed or approved by the Insurance Commissioner to transact business in the State of Georgia. Such insurance shall be placed with insurer(s) with an A.M. Best Policyholder's rating of no less than "A-" and with a financial rate of Class VII or greater. The Contractor shall be responsible for any delay resulting from the failure of its insurer to provide proof of coverage in the proscribed form. (6) Verification of Coverage: Contractor shall furnish to the City for City approval certificates of insurance and endorsements to the policies evidencing all coverage required by this Agreement prior to the start of work. Without limiting the general scope of this requirement, Contractor is specifically required to provide an endorsement naming the City as an additional insured when required. The certificates of insurance and endorsements for each insurance policy are to be on a form utilized by Contractor's insurer in its normal course of business and are to be signed by a person authorized by that insurer to bind coverage on its behalf, unless alternate sufficient evidence of their validity and incorporation into the policy is provided. The City reserves the right to require complete, certified copies of all required insurance policies at any time. The Contractor shall provide proof that any expiring coverage has been renewed or replaced prior to the expiration of the coverage. 19 (7) Subcontractors: Contractor shall either (1) ensure that its insurance policies (as described herein) cover all subcontractors and the Work performed by such subcontractors or (2) ensure that any subcontractor secures separate policies covering that subcontractor and its Work. All coverage for subcontractors shall be subject to all of the requirements stated in this Agreement, including, but not limited to, naming the Insured Parties as additional insureds. (8) Claims -Made Policies: Contractor shall extend any claims -made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is later, and have an effective date which is on or prior to the Effective Date. (9) Progress Pavments: The making of progress payments to the Contractor shall not be construed as relieving the Contractor or its subcontractor or insurance carriers from providing the coverage required in this Agreement. Q. Bonds. In public works construction contracts valued at more than one hundred thousand dollars ($100,000.00) or road construction/maintenance contracts valued at five thousand dollars ($5,000.00) or more, or in any other instance where the City has elected to include such bond requirements as exhibits to this Agreement, the Contractor shall provide Performance and Payment bonds on the forms attached hereto as "Exhibits D.1 and D.2" and with a surety licensed to do business in Georgia and listed on the Treasury Department's most current list (Circular 570 as amended). Upon the request of any person or entity appearing to be a potential beneficiary of bonds covering payment of obligations arising under this Agreement, the Contractor shall promptly furnish a copy of the bonds or shall permit a copy to be made. R. Assignment of Agreement. The Contractor covenants and agrees not to assign or transfer any interest in, or delegate any duties of this Agreement, without the prior express written consent of the City. As to any approved subcontractors, the Contractor shall be solely responsible for reimbursing them, and the City shall have no obligation to them. S. Employment of Unauthorized Aliens Prohibited — E- Verify Affidavit. Pursuant to O.C.G.A. § 13-10-91, the City shall not enter into a contract for the physical performance of services unless: (1) the Contractor shall provide evidence on City -provided forms, attached hereto as "Exhibits G.1 and G.2" (davits regarding compliance with the E -Verify program to be sworn under oath under criminal penalty of false swearing pursuant to O.C.G.A. § 16-10-71), that it and its subcontractors have registered with, are authorized to use and use the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and 20 deadlines established in O.C.G.A. § 13-10-91, and that they will continue to use the federal work authorization program throughout the contract period, or (2) the Contractor provides evidence that it is not required to provide an affidavit because it is an individual licensed pursuant to Title 26 or Title 43 or by the State Bar of Georgia and is in good standing. The Contractor hereby verifies that it has, prior to executing this Agreement, executed a notarized affidavit, the form of which is provided in "Exhibit G.1", and submitted such affidavit to City or provided the City with evidence that it is an individual not required to provide such an affidavit because it is licensed and in good standing as noted in sub -subsection (2) above. Further, Contractor hereby agrees to comply with the requirements of the federal Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02. In the event the Contractor employs or contracts with any subcontractor(s) in connection with the covered contract, the Contractor agrees to secure from such subcontractor(s) attestation of the subcontractor's compliance with O.C.G.A. § 13- 10-91 and Rule 300-10-1-.02 by the subcontractor's execution of the subcontractor affidavit, the form of which is attached hereto as "Exhibit G.2", which subcontractor affidavit shall become part of the contractor/subcontractor agreement, or evidence that the subcontractor is not required to provide such an affidavit because it is licensed and in good standing as noted in sub -subsection (2) above. If a subcontractor affidavit is obtained, Contractor agrees to provide a completed copy to the City within five (5) business days of receipt from any subcontractor. Where Contractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10- 91, the City Manager or his/her designee shall be authorized to conduct an inspection of the Contractor's and Contractor's subcontractors' verification process at any time to determine that the verification was correct and complete. The Contractor and Contractor's subcontractors shall retain all documents and records of their respective verification process for a period of five (5) years following completion of the contract. Further, where Contractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall further be authorized to conduct periodic inspections to ensure that no City Contractor or Contractor's subcontractors employ unauthorized aliens on City contracts. By entering into a contract with the City, the Contractor and Contractor's subcontractors agree to cooperate with any such investigation by making their records and personnel available upon reasonable notice for inspection and questioning. Where a Contractor or Contractor's subcontractors are found to have employed an unauthorized alien, the City Manager or his/her designee may report same to the Department of Homeland Security. The Contractor's failure to cooperate with the investigation may be sanctioned by termination of the contract, and the Contractor shall be liable for all damages and delays occasioned by the City thereby. 21 Contractor agrees that the employee -number category designated below is applicable to the Contractor. [Information only required if a contractor affidavit is required pursuant to O.C.G.A. § 13-10-91.] [DESIGNATE/MARK APPROPRIATE CATEGORY] 500 or more employees. 100 or more employees. Fewer than 100 employees. Contractor hereby agrees that, in the event Contractor employs or contracts with any subcontractor(s) in connection with this Agreement and where the subcontractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the Contractor will secure from the subcontractor(s) such subcontractor(s') indication of the above employee -number category that is applicable to the subcontractor. The above requirements shall be in addition to the requirements of State and federal law and shall be construed to be in conformity with those laws. T. Records Reports and Audits. (1) Records: (a) Books, records, documents, account legers, data bases, and similar materials relating to the Work performed for the City under this Agreement ("Records") shall be established and maintained by the Contractor in accordance with applicable law and requirements prescribed by the City with respect to all matters covered by this Agreement. Except as otherwise authorized or required, such Records shall be maintained for at least three (3) years from the date that final payment is made to Contractor by City under this Agreement. Furthermore, Records that are the subject of audit findings shall be retained for three (3) years or until such audit findings have been resolved, whichever is later. (b) All costs claimed or anticipated to be incurred in the performance of this Agreement shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. (2) Reports and Information: Upon request, the Contractor shall furnish to the City any and all Records in the form requested by the City. All Records 22 stored on a computer database must be of a format compatible with the City's computer systems and software. (3) Audits and Inspections: At any time during normal business hours and as often as the City may deem necessary, Contractor shall make available to the City or City's representative(s) for examination all Records. The Contractor will permit the City or City's representative(s) to audit, examine, and make excerpts or transcripts from such Records. Contractor shall provide proper facilities for City or City's representative(s) to access and inspect the Records, or, at the request of the City, shall make the Records available for inspection at the City's office. Further, Contractor shall permit the City or City's representative(s) to observe and inspect any or all of Contractor's facilities and activities during normal hours of business for the purpose of evaluating Contractor's compliance with the terms of this Agreement. In such instances, the City or City's representative(s) shall not interfere with or disrupt such activities. U. Confidentiality. Contractor acknowledges that it may receive confidential information of the City and that it will protect the confidentiality of any such confidential information and will require any of its subcontractors, contractors, and/or staff to likewise protect such confidential information. The Contractor agrees that confidential information it receives or such reports, information, opinions, or conclusions that Contractor creates under this Agreement shall not be made available to, or discussed with, any individual or organization, including the news media, without prior written approval of the City. Contractor shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City information whether specifically deemed confidential or not. Contractor acknowledges that the City's disclosure of documentation is governed by Georgia's Open Records Act, and Contractor further acknowledges that, if Contractor submits records containing trade secret information and if Contractor wishes to keep such records confidential, Contractor must submit and attach to such records an affidavit affirmatively declaring that specific information in the records constitutes trade secrets pursuant to Article 27 of Chapter 1 of Title 10, and the Parties shall follow the requirements of O.C.G.A. § 50-18-72(a)(34) related thereto. V. Licenses Certifications and Permits. The Contractor covenants and declares that it has obtained all diplomas, certificates, licenses, permits, or the like required of the Contractor by any and all national, state, regional, county or local boards, agencies, commissions, committees or other regulatory bodies in order to perform the Work contracted for under this Agreement; provided that some permits or licenses related to the Project may be obtained as part of the Work and shall be obtained as required. The Contractor shall secure and pay for the building permit and other permits and governmental fees, licenses and inspections necessary for proper execution and completion of the Work, which are customarily secured after execution of the Agreement and which are legally required. Contractor shall 23 furnish copies of such permits, licenses, etc. to the City within ten (10) days after issuance. W. Key Personnel. All of the individuals identified in "Exhibit J", attached hereto, are necessary for the successful completion of the Work due to their unique expertise and depth and breadth of experience. There shall be no change in Contractor's Project Manager or members of the Project team, as listed in "Exhibit J", without written approval of the City. Contractor recognizes that the composition of this team was instrumental in the City's decision to award the Work to Contractor and that compelling reasons for substituting these individuals must be demonstrated for the City's consent to be granted. Any substitutes shall be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this paragraph shall constitute a material breach of Contractor's obligations under this Agreement and shall be grounds for termination. X. Authority to Contract. The Contractor covenants and declares that it has obtained all necessary approvals of its board of directors, stockholders, general partners, limited partners, or similar authorities to simultaneously execute and bind Contractor to the terms of this Agreement, if applicable. Y. Ownership of Work. All reports, designs, drawings, plans, specifications, schedules, work product, and other materials, including those in electronic form, prepared or in the process of being prepared for the Work to be performed by the Contractor ("Materials") shall be the property of the City, and the City shall be entitled to full access and copies of all Materials in the form prescribed by the City. Any Materials remaining in the hands of the Contractor or subcontractor upon completion or termination of the Work shall be delivered immediately to the City whether or not the Project or Work is commenced or completed, provided, however, that Contractor may retain a copy of any deliverables for its records. The Contractor assumes all risk of loss, damage or destruction of or to Materials. If any Materials are lost, damaged, or destroyed before final delivery to the City, the Contractor shall replace them at its own expense. Any and all copyrightable subject matter in all Materials is hereby assigned to the City, and the Contractor agrees to execute any additional documents that may be necessary to evidence such assignment. Z. Nondiscrimination. In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, the Contractor agrees that, during performance of this Agreement, Contractor, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, Contractor agrees to comply with all applicable implementing regulations and shall include the provisions of this paragraph in every subcontract for services contemplated under this Agreement. 24 Section 8. Covenants of the Citv A. Right of Entry. The City shall provide for right of entry for Contractor and Contractor's equipment as required for Contractor to complete the Work; provided that Contractor shall not unreasonably encumber the Project site(s) with materials or equipment. B. Cit*ssReaesentative. Matthew Fallstrom shall be authorized to act on the City's behalf with respect to the Work as the City's designated representative on this Project; provided that any changes to the Work or the terms of this Agreement must be approved as provided in Section 6 above. Section 9. Final Proiect Documents; Warranty A. Final Project Documents. Prior to final payment, Contractor shall deliver to City a written assignment of all warranties, guaranties, certificates, permits, and other documents, including without limitation, all contractors' and manufacturers' warranties. At such time, Contractor shall also deliver to the City copies of all as - built drawings, operations, and maintenance manuals, and any other pertinent documents relating to the construction and operation of the Work that is not otherwise in the possession of the City. B. Warranty. The Contractor warrants to the City and the Contract Administrator that materials and equipment furnished under the Agreement will be of good quality and new, unless otherwise required or permitted by the Contract Documents, that the Work will be free from defects not inherent in the quality required or permitted, and that the Work will conform to the requirements of the Contract Documents. Work not conforming to these requirements, including substitutions not properly approved and authorized, is considered defective. This warranty excludes remedy for damage or defect caused by abuse by the City or modifications to the Work not executed by the Contractor or an employee/subcontractor/sub-subcontractor thereof. Except as may be otherwise specified or agreed, the Contractor shall repair or replace all defects in materials, equipment, or workmanship appearing within 2 year(s) (the "Warranty Period") from the date of Final Completion (as defined in "Exhibit T", attached hereto and incorporated herein by reference) at no additional cost to the City. Further, Contractor shall provide all maintenance services, including parts and labor, for 2 year(s) (the "Maintenance Period") from the date of Final Completion at no additional cost to the City. An inspection shall be conducted by the City or its representative(s) near the completion of the respective Warranty Period/Maintenance Period to identify any issues that must be resolved by the Contractor. After the expiration of the Maintenance Period, City shall be responsible for repairing issues resulting from normal wear and tear and shall be 25 responsible for general maintenance of the equipment; however, expiration of any Warranty Period or Maintenance Period shall not affect the Contractor's continued liability under an implied warranty of merchantability and fitness. All warranties implied by law, including fitness for a particular purpose and suitability, are hereby preserved and shall apply in full force and effect beyond any Warranty Period or Maintenance Period. City may purchase additional maintenance services from the Contractor upon a written proposal for such services being executed by authorized representatives of both Parties, and upon execution, such proposal for additional services shall be incorporated herein by this reference. Section 10. Termination A. For Convenience. The City may terminate this Agreement for convenience at any time upon providing written notice thereof to Contractor at least seven (7) calendar days in advance of the termination date. B. For Cause. The Contractor shall have no right to terminate this Agreement prior to completion of the Work, except in the event of City's failure to pay the Contractor within thirty (30) calendar days of Contractor providing the City with notice of a delinquent payment and an opportunity to cure. The City may terminate this Agreement for cause as provided in Section 11 of this Agreement. The City shall give Contractor at least seven (7) calendar days' written notice of its intent to terminate the Agreement for cause and the reasons therefor, and if Contractor, or its Surety, fails to cure the default within that period, the termination shall take place without further notice. The City shall then make alternative arrangements for completion of the Project. C. Statutory Termination. In compliance with O. C.G.A. § 36-60-13, this Agreement shall be deemed terminated as provided in Section 4(A) of this Agreement. Further, this Agreement shall terminate immediately and absolutely at such time as appropriated or otherwise unobligated funds are no longer available to satisfy the obligation of the City. D. Payment. Provided that no damages are due to the City for Contractor's failure to perform in accordance with this Agreement, and except as otherwise provided herein, the City shall, upon termination for convenience or statutory termination, pay Contractor for Work performed prior to the date of termination in accordance with Section 5 herein. The City shall have no further liability to Contractor for such termination. At its sole discretion, the City may pay Contractor for additional value received as a result of Contractor's efforts, but in no case shall said payment exceed any remaining unpaid portion of the Maximum Contract Price. If this Agreement is terminated for cause, the City will make no further payment to the Contractor or its Surety until the Project is completed and all costs of completing the Project are paid. If the unpaid balance of the amount due the Contractor, according to this Agreement, exceeds the cost of finishing the Project, City shall provide payment to the Contractor (or its Surety) for services rendered 26 and expenses incurred prior to the termination date, provided that such payment shall not exceed the unpaid balance of the amount otherwise payable under this Agreement minus the cost of completing the Project. If the costs of completing the Project exceed the unpaid balance, the Contractor or its Surety shall pay the difference to the City. E. Assumption of Contracts. The City reserves the right in termination for cause to take assignment of all contracts between the Contractor and its subcontractors, vendors, and suppliers. The City will promptly notify the Contractor of the contracts the City elects to assume. Upon receipt of such notice, the Contractor shall promptly take all steps necessary to effect such assignment. F. Conversion to Termination for Convenience. If the City terminates this Agreement for cause and it is later determined that the City did not have grounds to do so, the termination will be converted to and treated as a termination for convenience under the terms of Section 10(A) above. G. Requirements Upon Termination. Upon termination, the Contractor shall: (1) promptly discontinue all services, cancel as many outstanding obligations as possible if requested to do so by the City, and not incur any new obligations, unless the City directs otherwise; and (2) promptly deliver to the City all data, drawings, reports, summaries, and such other information and materials as may have been generated or used by the Contractor in performing this Agreement, whether completed or in process, in the form specified by the City. H. Reservation of Rights and Remedies. The rights and remedies of the City and the Contractor provided in this Section are in addition to any other rights and remedies provided under this Agreement or at law or in equity. Section 11. City's Rights; Contractor Default A. City Rights Related to the Work. (i) City's Right to Stop the Work. If the Contractor fails to correct Work which is not in accordance with the requirements of the Contract Documents, as required by the Contract Administrator, or persistently fails to carry out Work in accordance with the Contract Documents, the City may issue a written order to the Contractor to stop the Work, or any portion thereof, until the cause for such order has been eliminated; however, the right of the City to stop the Work shall not give rise to a duty on the part of the City to exercise this right for the benefit of the Contractor or any other person or entity. Such a stoppage of Work shall not extend the Expected Date of Final Completion of the Work. (ii) City's Right to Carry Out the Work. If the Contractor defaults or neglects to carry out the Work in accordance with the Contract Documents and fails within a seven (7) calendar day period after receipt of written notice from the City to commence and/or continue correction of such default or neglect with diligence and 27 promptness, the City may, without prejudice to other remedies the City may have, correct such deficiencies. In such case, an appropriate Change Order shall be issued deducting from payments then or thereafter due the Contractor the reasonable cost of correcting such deficiencies, including City's expenses and compensation for the Architect/Engineer's and/or Contract Administrator's additional services (if any) made necessary by such default, neglect or failure. If payments then or thereafter due the Contractor are not sufficient to cover such amounts, the Contractor shall pay the difference to the City. B. Contractor Default. For the purposes of this Agreement, Contractor shall be in default if any of the following occur during the Term of this Agreement: (a) a failure to fulfill in a timely and proper manner Contractor's obligations under this Agreement; (b) Contractor violates any of the material provisions, agreements, representations or covenants of this Agreement or any applicable city, state, or federal laws, which do not fall within the force majeure provisions of this Agreement; (c) the Contractor becomes insolvent or unable to pay its debts as they mature, or makes an assignment for the benefit of creditors, or files a bankruptcy petition under the United States Bankruptcy Code; or (d) Contractor is the subject of a judgment or order for payment of money, which judgment or order exceeds $100,000 and is no longer subject to appeal or, in the opinion of the City, would be fruitless to appeal and where (i) such judgment or order shall continue un -discharged or unpaid for a period of thirty (30) calendar days, (ii) an insurer acceptable to the City has not acknowledged that such judgment or order is fully covered by a relevant policy of insurance, or (iii) the City is otherwise reasonably satisfied that such judgment or order is not likely to be satisfied or complied with within sixty (60) calendar days of its issuance. In the event of Contractor's default under this Agreement, the City shall send written notice to the Contractor setting forth the specific instances of the default and providing the Contractor with at least seven (7) calendar days to cure or otherwise remedy the default to the reasonable satisfaction of the City. If the default is not remedied during the stated cure period, then the City may, at its election: (a) in writing terminate the Agreement in whole or in part; (b) cure such default itself and charge the Contractor for the costs of curing the default against any sums due or which become due to the Contractor under this Agreement; and/or (c) pursue any other remedy then available, at law or in equity, to the City for such default. Section 12. Construction Administration If a Contract Administrator other than the City has been hired in relation to the Project, the Contract Administrator's administration of the construction of the Project shall be as described in "Exhibit K", attached hereto. The Contractor agrees to the construction administration provisions contained in "Exhibit K." Section 13. Miscellaneous A. Complete Agreement. This Agreement, including all of the Contract Documents, constitutes the complete agreement between the Parties and supersedes any and all 28 other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. No other agreement, statement, or promise relating to the subject matter of this Agreement not contained in this Agreement or the Contract Documents shall be valid or binding. This Agreement may be modified or amended only by a written document signed by representatives of both Parties with appropriate authorization. B. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia without regard to choice of law principles. If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the rules, regulations, statutes and laws of the State of Georgia will control. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia or the U.S. District Court for the Northern District of Georgia — Atlanta Division, and Contractor submits to the jurisdiction and venue of such court. C. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument. D. Invalidity of Provisions; Severability. Should any article(s) or section(s) of this Agreement, or any part thereof, later be deemed illegal, invalid or unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed, and the remainder of this Agreement shall remain in full force and effect to the extent possible as if this Agreement had been executed with the invalid portion hereof eliminated, it being the intention of the Parties that they would have executed the remaining portion of this Agreement without including any such part, parts, or portions that may for any reason be hereafter declared invalid. E. Business License. Prior to commencement of the Work to be provided hereunder, Contractor shall apply to the City for a business license, pay the applicable business license fee, and maintain said business license during the Term of this Agreement, unless Contractor provides evidence that no such license is required. F. Notices. (1) Communications Relating to Day -to -Day Activities. All communications relating to the day-to-day activities of the Work shall be exchanged i between Matthew Fallstrom for the City and L3 +VAKMO [INSERT CONTACT NAME] for the Contractor. (2) Official Notices. All other notices, requests, demands, writings, or correspondence, as required by this Agreement, shall be in writing and shall be deemed received, and shall be effective, when (1) personally delivered, or (2) on the third calendar day after 29 the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Party at the addresses given below, or at a substitute address previously furnished to the other Party by written notice in accordance herewith: NOTICE TO CITY shall be sent to: City of Milton Attn: City Manager 13000 Deerfield Parkway, Suite 107F Milton, Georgia 30004 NOTICE TO CONTRACTOR shall be sent to: Bayne Development Group, LLC Attn: Jason Holcomb 49 Piedmont Drive. Ste 120 Winder, GA. 30680 G. Waiver of Agreement. No failure by the City to enforce any right or power granted under this Agreement, or to insist upon strict compliance by Contractor with this Agreement, and no custom or practice of the City at variance with the terms and conditions of this Agreement shall constitute a general waiver of any future breach or default or affect the City's right to demand exact and strict compliance by Contractor with the terms and conditions of this Agreement. Further, no express waiver shall affect any term or condition other than the one specified in such waiver, and that one only for the time and manner specifically stated. H. Survival. All sections of this Agreement which by their nature should survive termination will survive termination, including, without limitation, confidentiality obligations, warranties, and insurance maintenance requirements. I. Sovereign Immunity. Nothing contained in this Agreement shall be construed to be a waiver of the City's sovereign immunity or any individual's qualified good faith or official immunities. J. No Personal Liability. Nothing herein shall be construed as creating any individual or personal liability on the part of any of City's elected or appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys or volunteers. No such individual shall be personally liable to the Contractor or any successor in interest in the event of any default or breach by the City or for any amount which may become due to the Contractor or successor or on any obligation under the terms of this Agreement. Likewise, Contractor's performance of services under this Agreement shall not subject Contractor's individual employees, officers, or directors to any personal liability, except where Contractor is a sole proprietor. The Parties agree that their sole and exclusive 30 remedy, claim, demand, or suit shall be directed and/or asserted only against Contractor or the City, respectively, and not against any elected or appointed official, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers. K. Force Majeure. Neither the City nor Contractor shall be liable for their respective non -negligent or non -willful failure to perform or shall be deemed in default with respect to the failure to perform (or cure a failure to perform) any of their respective duties or obligations under this Agreement or for any delay in such performance due to: (i) any cause beyond their respective reasonable control; (ii) any act of God; (iii) any change in applicable governmental rules or regulations rendering the performance of any portion of this Agreement legally impossible; (iv) earthquake, fire, explosion, or flood; (v) strike or labor dispute, excluding strikes or labor disputes by employees and/or agents of Contractor; (vi) delay or failure to act by any governmental or military authority; or (vii) any war, hostility, embargo, sabotage, civil disturbance, riot, insurrection, or invasion. In such event, the time for performance shall be extended by an amount of time equal to the period of delay caused by such acts, and all other obligations shall remain intact. L. Headings. All headings herein are intended for convenience and ease of reference purposes only and in no way define, limit, or describe the scope or intent thereof, or of this Agreement, or in any way affect this Agreement. M. No Third Party Rights. This Agreement shall be exclusively for the benefit of the Parties and shall not provide any third parties with any remedy, claim, liability, reimbursement, cause of action or other right. N. Successors and Assigns. Subject to the provision of this Agreement regarding assignment, each Party binds itself, its partners, successors, assigns, and legal representatives to the other Party hereto, its partners, successors, assigns, and legal representatives with respect to all covenants, agreements, and obligations contained in the Contract Documents. O. Agreement Construction and Interpretation. Contractor represents that it has reviewed and become familiar with this Agreement and has notified the City of any discrepancies, conflicts or errors in the Contract Documents. The Parties hereto agree that, if an ambiguity or question of intent or interpretation arises, this Agreement is to be construed as if the Parties had drafted it jointly, as opposed to being construed against a Party because it was responsible for drafting one or more provisions of the Agreement. In the interest of brevity, the Contract Documents may omit modifying words such as "all" and "any" and articles such as "the" and "an," but the fact that a modifier or an article is absent from one statement and appears in another is not intended to affect the interpretation of either statement. P. Material Condition. Each term of this Agreement is material, and Contractor's breach of any term of this Agreement shall be considered a material breach of the entire Agreement and shall be grounds for termination or exercise of any other 31 remedies available to the City at law or in equity. Q. Use of Singular and Plural. Words or terms used as nouns in the Agreement shall be inclusive of their singular and plural forms, unless the context of their usage clearly requires contrary meaning. IN WITNESS WHEREOF, the City and the Contractor have executed this Agreement effective as of the Effective Date first above written. [SIGNATURES ON FOLLOWING PAGE] 32 CONTRACTOR By: yne Development Group, LLC Print Name:�.� I [CIRCLE ONE] Member Manager (LLC) Attest/Witness: Print Name: Its: CITY OF MILTON, GEORGIA By: Joe Lockwood, Mayor [CITY SEAL] Attest: Print Name: Its: City Clerk Approved as to form: City Attorney 33 "EXHIBIT A" Request for Bids HOME OF'T^E FEST QUAL')' OF _!FE Id GEORGi 1' NL MCITY OF MILTON I LTU N Ilk ESl'AULINVITATION TO BID iSHED 2006 -INVITATION � - {TEE ISNOT AN ORDER} Bid Number: Project Name: 16-PW08 Fire Training Facility Installation Due Date and Time: June 28th, 2016 Local Time: 2:00pm Number of Pages: 87 ISSUING DEPARTMENT INFORMATION Issue Date: May 25th , 2016 City of Milton Public Works Department 13000 Deerfield Pkwy, Suite 107F Milton, Ga. 30004 INSTRUCTIONS TO BIDDERS Return Submittal to: City of Milton Attn: Honor Motes, Purchasing Office 13000 Deerfield Pkwy Suite 107F Milton, Ga. 30004 BIDDERS MUST COMPLETE Bidder Name/Address: Bidder Phone Number: Bidder Federal I.D. Number: Phone: 678-242-2500 Fax: 678-242-2499 Website: www.cityofmiltonga.us Mark Face of Envelope/Package: Bid Number: 16-PW08 Name of Company or Firm Special Instructions: Deadline for Written Questions June 15th, 2016 at 5:00 pm Email questions to Honor Motes at Authorized Bidder Signatory: (Please print name and sign in ink) Bidder FAX Number: Bidder E-mail Address: T WITH BID 12 ' SPONSE ` ITB 16-PWO8 1 Table of Contents Topic page Definitions 3 Invitation to Bid 4 Bidding Instructions (What must be submitted) 5 Insurance/Bond Requirements 6 Bid Form and Addenda Acknowledgement 10 Bid Bond 12 Qualifications Signature and Certification 15 Corporate Certificate 15 List of Subcontractors 16 Contractor Affidavit and Agreement (eVerify) 17 Bid Schedule 18 Disclosure Form 19 EPD Air Quality Rules 20 Project Specifications 21 Schedule of Events 29 Sample Contract Agreement 30 ITB 16-PWO8 1 2 DEFINITIONS COMPW: City of Milton Public Works Department GDOT: Georgia Department of Transportation ENGINEER: The City of Milton Director of Public Works or a duly authorized representative. ADA: Americans with Disabilities Act EA: Each GAL: Gallon LF: Lineal Feet LS: Lump Sum SY: Square Yard TN: Ton MUTCD: Manual on Uniform Traffic Control Devices OSHA: Occupational Safety and Health Administration FHWA: Federal Highway Administration AASHTO: American Association of State Highway and Transportation Officials ITB 16-PWO8 1 3 CITY OF MILTON Invitation to Bid 16-PWOS The City of Milton is accepting sealed bids from qualified firms for the Fire Training Facility Installation Project for the Public Works Department in conformance with Title 36, Chapter 91 of the Official Code of Georgia Annotated. All work will be done in accordance with the specifications in this document for the construction and completion of the work required. All bidders must comply with all general and special requirements of the bid information and instructions enclosed herein. Sealed bids will be received no later than 2:00 PM Local Time on June 28th, 2016. Sealed bids shall be submitted to: City of Milton Attn: Honor Motes, Purchasing Office, 13000 Deerfield Pkwy Suite 107F, Milton, Ga. 30004. At approximately 2:10 PM Local Time on the day bids are received the bids will be publicly opened and the bidder's name and total bid amount will be read aloud at: City of Milton Courthouse 13000 Deerfield Parkway Suite 107E Milton, GA 30004. Bids received after the above time or in any other location other than the Purchasing Office will not be accepted. Bids shall be presented in a sealed envelope with the bid number (16-PW08) and the name of the company or firm submitting clearly marked on the outside of the envelope. ONE (1) ORIGINAL (PAPER) AND TWO (2) COPIES (PAPER) AND A PDF COPY OF THE BID ON CD MUST BE SUBMITTED. Bids will not be accepted verbally, by fax, or email. Questions must be in writing. For questions, please email Honor Motes at honor. motes@cityofmilton,ga.us. Deadline for questions June 15th, 2016 at 5:00pm. Official answers to questions and potential changes to the ITB (Addendums) will be posted at the same web locations as the ITB on or about June 20a', 2016. Any other form of interpretation, correction, or change to this ITB will not be binding upon the City. It is the bidder's responsibility to check the websites for potential updates. Please refer to Bid (16-PW08) and bid name (Fire Training Facility Installation) when requesting information. The City of Milton reserves the right to reject any or all bids and to waive technicalities and informalities, and to make award in the best interest of the City of Milton. The selected contractor must be able to start work within ten (10) calendar days after the "Notice to Proceed" is issued. The time of completion for the project is one hundred and twenty (120) calendar days from the date of the "Notice to Proceed." If weather affects the required completion schedule, The City and selected contractor will negotiate a new completion date. ITB 16-PWO8 14 BIDDING INSTRUCTIONS FAILURE TO RETURN THE FOLLOWING BID DOCUMENTS COULD RESULT IN THE BID BEING DEEMED NON-RESPONSIVE AND BEING REJECTED: Item Description Page(s) 1 Filled out and Signed Invitation to Bid 1 2 Bid Form and Addenda Acknowledgement (2 pages) 10-11 3 Bid Bond 14 4 List of Subcontractors 16 5 Contractor Affidavit and Agreement (eVerify) 17 6 Bid Schedule 18 7 Disclosure Form 19 INFORMATION AND INSTRUCTIONS The purpose of this solicitation is to enter into a lump sum "purchasing contract" with one firm to be the primary supplier of the Fire Training Facility Installation, 16-PW08. No specification expressed or implied shall be construed as any type of restrictive specification that would limit competition. Unless clearly shown as "no substitute" or any words to that effect, any items in these contract documents which have been identified, described or referenced by a brand name or trade name are for reference only. Such identification is intended to be descriptive but not restrictive and is to indicate the general quality and characteristics of products that may be offered. Each bid item for which an equivalent item is proposed must be individually identified on the bid sheet with the following information: brand name, model or manufacturer's number or identification regularly used in the trade. Photographs, specifications and cut sheets shall be provided of the proposed alternative. The City shall be the sole judge of the suitability of the proposed alternative and may consider function, design, materials, construction, workmanship, finishes, operating features, overall quality, local service facilities, warranty terms and service or other relevant features. The City reserves the right to cancel the contract at any time with 30 days written notice. Title to any supplies, materials, equipment or other personal property shall remain the Contractors' until fully paid for by the City. All items to be bid FOB, Milton, Georgia. No sales taxes are to be charged. Any damage to any building or traffic control device, or equipment incurred during the course of work shall be repaired at the contractor's expense to the complete satisfaction of the City of Milton with no additional expense to the City. ITB 16-PWO8 1 5 EVALUATION The City intends to evaluate the ITB on the lowest, best, responsible, and responsive vendor. INSURANCE REQUIREMENTS Within 10 days of Notice of Award, and at all tunes that this Contract is in force, the Contractor shall obtain, maintain and furnish the City Certificates of Insurance from licensed companies doing business in the State of Georgia with an A.M. Best Rating A-6 or higher and acceptable to the City. Within 10 days of Notice of Award, and at all times that this Contract is in force, the Contractor shall obtain, maintain and furnish the City Certificates of Insurance from licensed companies doing business in the State of Georgia with an A.M. Best Rating A-6 or higher and acceptable to the City. Insurance requirements are provided below and included in the CONTRACT AGREEMENT (Section 7.K). (1) Requirements: The Contractor shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work by the Contractor, its agents, representatives, employees or subcontractors. All policies shall be subject to approval by the City Attorney as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City. (2) Minimum Limits of Insurance: Contractor shall maintain the following insurance policies with limits no less than: (a) Comprehensive General Liability of $1,000,000 (one million dollars) limit per single occurrence, $2,000,000 (two million dollars) umbrella, including coverage for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom, vandalism, property loss and theft. (b) Comprehensive Automobile Liability (owned, non -owned, hired) of $1,000,000 (one million dollars) combined single limit per occurrence for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (c) Workers' Compensation limits as required by the State of Georgia and Employers Liability limits of $1,000,000 (one million dollars) per accident. (3) Deductibles and Self -Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by the City in writing. (4) Other Insurance Provisions: The policy is to contain, or be endorsed to contain. the following provisions: (a) General Liability and Automobile Liabilfty Coveraae. ITB 16-PWO8 16 (i) The City and City Parties are to be covered as insureds. The coverage shall contain no special limitations on the scope of protection afforded to the City or City Parties. The Contractor's insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self-insurance available to the City or City Parties. Any insurance or self-insurance maintained by the City or City Parties shall be in excess of the Contractor's insurance and shall not contribute with it. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City or City Parties. (iv) Coverage shall state that the Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (v) Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. (vi) The insurer agrees to waive all rights of subrogation against the City and City Parties for losses arising from Work performed by the Contractor for the City for General Liability coverage only. (b) Workers' Compensation Coverage: The insurer providing Workers' Compensation Coverage will agree to waive all rights of subrogation against the City and City Parties for losses arising from Work performed by the Contractor for the City. (c) All Coverages: (i) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. Policies shall have concurrent starting and ending dates. (5) Acceptability of Insurers: Insurance is to be placed with insurers authorized to do business in the State of Georgia and with an A.M. Bests' rating of no less than A:VI. (6) Verification of Coverage: Contractor shall furnish the City with certificates of insurance and endorsements to the policies evidencing coverage required by this clause prior to the start of Work. The certificate of insurance and endorsements shall be on a form utilized by Contractor's insurer in its normal course of business and shall be received and approved by the City within ten (10) days of the Notice of Award. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. The Contractor shall provide proof that any expiring coverage has been renewed or replaced at least two (2) weeks prior to the expiration of the coverage. ITB 16-PWO8 7 (7) Subcontractors: Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited to naming the Parties as additional insureds. (8) Claims -Made Policies: Contractor shall extend any claims -made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is later. (9) City as Additional Insured and Loss Payee: The City shall be named as an additional insured and loss payee on all policies required by this Agreement, except the City need not be named as an additional insured and loss payee on any Workers' Compensation policy. BONDING REQUIREMENTS Each bid must be accompanied with a BID BOND (bond only: certified checks or other forms are not acceptable) in an amount equal to five percent (5%) of the base bid, payable to the City of Milton. Said bid bond guarantees the bidder will enter into a contract to construct the project strictly within the terms and conditions stated in this bid and in the bidding and contract documents, should the construction contract be awarded. The Successful Bidder shall be required to furnish PAYMENT AND PERFORMANCE BONDS for the faithful performance on the contract and a bond to secure payment of all claims for materials furnished and/or labor performed in performance of the project, both in amounts equal to one hundred percent (100%) of the contract price. Bonds shall be issued by a corporate surety appearing on the Treasury Department's most current list (Circular 570 as amended) and be authorized to do business in the State of Georgia. Bonds shall be on the forms provided by the City and subject to the review and approval of the City Attorney. Date of Bond must not be prior to date of Contract. If Contractor is a Partnership, all partners shall execute Bond. OATH Prior to commencing the Work, the successful bidder shall execute a written oath as required by O.C.G.A. §§ 32-4-122 and 36-91-21(e). ITB 16-PWO8 1 8 COST OF PREPARING A PROPOSAL The costs for developing and delivering responses to this ITB and any subsequent presentations of the proposal as requested by the City are entirely the responsibility of the bidder. The City is not liable for any expense incurred by the bidder in the preparation and presentation of their proposal. All materials submitted in response to this ITB become the property of the City of Milton. ITB 16-PWO8 19 [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] BID FORM and ADDENDA ACKNOWLEDGEMENT TO: PURCHASING OFFICE CITY OF MILTON MILTON, GEORGIA 30004 Ladies and Gentlemen: In compliance with your Invitation To Bid, the undersigned, hereinafter termed the Bidder, proposes to enter into a Contract with the City of Milton, Georgia, to provide the necessary machinery, tools, apparatus, other means of construction, and all materials and labor specified in the Contract Documents or as necessary to complete the Work in the manner therein specified within the time specified, as therein set forth, for: Bid Number 16-PW08 Fire Training Facility Installation The Bidder has carefully examined and fully understands the Contract, Specifications, and other documents hereto attached, has made a personal examination of the Site of the proposed Work, has satisfied himself as to the actual conditions and requirements of the Work, and hereby proposes and agrees that if his bid is accepted, he will contract with the City of Milton in full conformance with the Contract Documents. Unless otherwise directed, all work performed shall be in accordance with the Georgia Department Of Transportation Standard Specifications, Construction of Transportation Systems (current edition). All materials used in the process of completion of the work included in the Contract will be furnished from Georgia Department of Transportation certified suppliers only. It is the intent of this Bid to include all items of construction and all Work called for in the Specifications, or otherwise a part of the Contract Documents. In accordance with the foregoing, the undersigned proposes to furnish and construct the items listed in the attached Bid schedule for the unit prices stated. The Bidder agrees that the cost of any work performed, materials furnished, services provided or expenses incurred, which are not specifically delineated in the Contract Documents but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid for the various items scheduled. The Bidder further proposes and agrees hereby to promptly commence the Work with adequate forces and equipment within ten (10) calendar days from receipt of Notice to Proceed and to complete all Work within one hundred twenty (120) calendar days from the Notice to Proceed. If weather affects the required completion schedule, The City and selected Bidder will negotiate a new completion date. ITB 16-PWOS 110 If this bid shall be accepted by the City of Milton and the undersigned shall fail to execute a satisfactory contract in the form of said proposed Contract, or furnish satisfactory proof of carriage of the insurance required within ten days from the date of Notice of Award of the Contract, then the City of Milton may, at its option, determine that the undersigned abandoned the Contract and there upon this bid shall be null and void, and the sum stipulated in the attached Bidder acknowledges receipt of the following addenda: Addendum No. Date viewed Bidder further declares that the full name and resident address of Bidder's Principal is as follows: Signed, sealed, and dated this day of , 20 Bidder Bidder Mailing Address: Company Name Signature: Print Name: Title: (Seal) ITB 16-PWO8 1 11 [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] BID BOND CITY OF MILTON, GEORGIA BIDDER (Name and Address): SURETY (Name and Address of Principal Place of Business): OWNER (hereinafter referred to as the "City" (Name and Address): City of Milton, Georgia ATTN: Purchasing Office 13000 Deerfield Parkway, Suite 107F Milton, Georgia 30004 BID BID DUE DATE: PROJECT (Brief Description Including Location): BOND BOND NUMBER: DATE (Not later that Bid due date): PENAL SUM: t words) (Figures) IN WITNESS WHEREOF, Surety and Bidder, intending to be legally bound hereby to the City, subject to the terms printed below or on the reverse side hereof, do each cause this Bid Bond to be duly executed on its behalf by its authorized officer, agent or representative. I:1�� (Seal) Bidder's Name and Corporate Seal By: Signature and Title: Attest: Signature and Title: SURETY (Seal) Surety's Name and Corporate Seal By: Signature and Title: (Attach Power of Attorney) Attest: Signature and Title: Note: (1) Above addresses are to be used for giving any notice required by the terms of this Bid Bond. (2) Any singular reference to Bidder, Surety, the City or any other party shall be considered plural where applicable. ITB 16-PWO81 12 I . Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to pay to the City upon Default of Bidder the penal sum set forth on the face of this Bond. 2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension of that time agreed to in writing by the City) the executed Agreement required by the Bidding Documents and any performance and payment Bonds required by the Bidding Documents. This obligation shall be null and void if - 3.1 f3.1 The City accepts Bidder's Bid and Bidder delivers within the time required by the Bidding Documents (or any extension of that time agreed to in writing by the City) the executed Agreement required by the Bidding Documents and any performance and payment Bonds required by the Bidding Documents; or 3.2 All Bids are rejected by the City; or 3.3 The City fails to issue a Notice of Award to Bidder within the time specified in the Bidding Doctunents (or any extension of that time agreed to in writing by Bidder and, if applicable, consented to by Surety when required by paragraph 5 hereof). 4. Payment under this Bond will be due and payable upon Default by Bidder within 30 calendar days after receipt by Bidder and Surety of a written Notice of Default from the City, which Notice will be given with reasonable promptness and will identify this Bond and the Project and include a statement of the amount due. 5. Surety waives notice of, as well as any and all defenses based on or arising out of, any time extension to issue a Notice of Award agreed to in writing by the City and Bidder, provided that the total time, including extensions, for issuing a Notice of Award shall not in the aggregate exceed 120 days from Bid due date without Surety's written consent. 6. No suit or action shall be commenced under this Bond either prior to 30 calendar days after the Notice of Default required in paragraph 4 above is received by Bidder and Surety or later than one year after Bid due date. 7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the State of Georgia. 8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier or by United States Registered or Certified Mail, return receipt requested, postage pre -paid, and shall be deemed to be effective upon receipt by the party concerned. 9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent or representative who executed this Bond on behalf of Surety to execute, seal and deliver such Bond and bind the Surety thereby. ITB 16-PWO8' 13 10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bond conflicts with any applicable statute, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect. 11. The term "Bid" as used herein includes a Bid, offer or proposal, as applicable under the particular circumstances. 12. The terms of this Bid Bond shall be governed by the laws of the State of Georgia. ITB 16-PWO8 1 14 [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] QUALIFICATIONS SIGNATURE AND CERTIFICATION I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer. I further certify that the provisions of the Official Code of Georgia Annotated, including but not limited to Title 32, Chapter 4, Article 4, Part 2 and Sections 45-10- 20 et seq. have not been violated and will not be violated in any respect. Authorized Signature, Print/Type Name Print/Type Company Name Here Date CORPORATE CERTIFICATE 1, , certify that I am the Secretary of the Corporation named as Contractor in the foregoing bid; that who signed said bid in behalf of the Contractor, was then (title) of said Corporation; that said bid was duly signed for and in behalf of said Corporation by authority of its Board of Directors, and is within the scope of its corporate powers; that said Corporation is organized under the laws of the State of This day of 20 (Seal) (Signature) ITB 16-PWO8 1 15 [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] LIST OF SUBCONTRACTORS I do , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors: Company Name: ITB 16-PWO8 (16 EXHIBIT "E" CONTRACTOR AFFIDAVIT AND AGREEMENT STATE OF GEORGIA CITY OF MILTON By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: eVerify Number Date of Authorization Name of Contractor Name of Project City of Milton Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on , _, 201_ in (city) (state). Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF ,201 . NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: ITB 16-PWO8 1 17 [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] BID SCHEDULE This job is being bid as a lump sum project. Any quantities that are provided are for informational purposes only. The contractor is responsible for determining all quantities necessary to complete the project. Unit pricing required on the Supplemental Unit Price Schedule will only be used in the case of additions or subtractions to the project. a i. �.t, ''t- � ;� •� �+ "`' D "�",c.3 r ..;+ t � ,"s+ ,, 4i aw+0:� un�Y�x'L.'. r� *ee„�S � ��*Y• (Dollar Amount in Numbers) (Company Name) (Signature) (Printed Name) Total Bid Price $ Print Total Bid Price Number of days to fully complete project (exclude weather related days) In compliance with the attached Specification, the undersigned offers and agrees that if this Bid is accepted, by the City Council within One Hundred and Twenty (120) days of the date of Bid opening, that he will furnish any or all of the Items upon which Prices are quoted, at the Price set opposite each Item, delivered to the designated point(s) within the time specified in the Bid Schedule. COMPANY ADDRESS AUTHORIZED SIGNATURE PRINT / TYPE NAME TITLE [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] DISCLOSURE FORM This form is for disclosure of campaign contributions and family member relations with City of Milton officials/employees. Please complete this form and return as part of your bid package when it is submitted. Name of Bidder Name and the official position of the Milton Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.) List the dollar amount/value and description of each campaign contribution made over the past two (2) years by the Applicant/Opponent to the named Milton Official, Amount/Value Description Please list any family member that is currently (or has been employed within the last 9 months) by the City of Milton and your relation: ***NOTICE TO CONTRACTORS*** EPD AIR QUALITY RULES ON OPEN BURNING REFER TO CHAPTER 391-3-1-02-05 For additional/information, please contact: Georgia Department of Natural Resources Environmental Protection Division Air Protection Branch 4244 International Parkway, Suite 120 Atlanta, GA 30354 404/363-7000; 404/362-2534 — FAX PROJECT SPECIFICATIONS PROJECT DESCRIPTION The City of Milton Public Works Department (City) requests for interested parties to submit formal sealed bids for the Fire Training Facility construction and installation. The contractor will construct and install a multi -unit training prop, for the purpose of providing live fire training to new and experienced veteran firefighters in a controlled environment, meeting all NFPA 1001- 1402-1403-1500 and OSHA applicable codes standards and recommendations. Structural specifications are not intended to meet building code requirements for occupied structures. The contractor will provide and furnish all labor, materials and equipment required or inferred from Drawings and Specifications to complete the Work. All work associated with this contract shall meet the Georgia DOT standard specifications for construction materials, methods and procedures not specifically listed in this solicitation. All work shall be in accordance City of Milton Construction Standards. The contractor will adhere to all current State and Federal construction safety regulations, including OSHA regulations. The Contractor will conform to TCD and the State of Georgia Department of Transportation standards for traffic control. The Contractor must maintain a safe work zone for their employees, pedestrians, and vehicular transportation. All work shall be inspected and approved by the City of Milton Department of Public Works (MDPW). ISO CONTAINERS/CHASSIS AND COMPONENTS L Container/ Chassis The training facility shall be a four-story structure, be constructed from one -trip International Organization for Standardization (ISO) containers, and provide approximately 1,600 square feet of training space. (3) modified, modular new 40'Lx8' Wx8.5'H cube containers. (1) 30'Lx8'Wx9.5' new cube convex container. (1) 10' structural steel extension tower. 2. Container Components All structural components shall be of non-combustible material, consisting of stainless steel, galvanized, corten, and mild steel galvanized. All components will consist of new materials. - Flooring- Floor structural members will be 53/4" channel x .125 with weather resistant coating. Floor decking will be non-skid 3/16" steel plate with minimum capacity of 400 lbs. psf. All non -burn floors will consist of non-skid 20 ply Apitong wood, sealed with anti-skid coating. Burn room floors will have 10 gauge steel corrugated panels with 2000 degree ceramic blanket behind the panels, 2000 degree refractory brick will be installed over the steel floor. - Railings- All handrails stairs will bel ''/z"x 1 1/2" 11 gauge square tubing made of galvanized steel material with a galvanized finish and a 25 year life expectancy in compliance with OSHA standards. - Walls- Exterior walls will be constructed of 14 gauge corrugated corten steel, with a continuous seam welded to structural members. Interior walls will be insulated with a ceramic fiber insulation to withstand continual elevated temperatures (burn room only) and will be 10 gauge corrugated steel. The burn panels shall be secured with stainless steel fasteners. The burn panels will be welded in a manner that would not allow fatigue, stress fractures, and warping under repeated elevated temperatures. Burn Panels shall be easily removable for maintenance and replacement as needed. Stairs -All staircase material will be constructed from 25 year galvanized steel ith b grating and a minimum of 36" wide tread surface. All staircases shall have OSHA war compliant hand railings installed. Doors- All doors will be constructed of 11 gauge galvanized steel. The doors will be complete welded assembly, with stainless steel hinges with a minimum of 3 hinges and appropriate door mechanisms. The doors will be 36"x80" and the frames will be constructed of 2'x2"xl/8" square steel tubing. Windows- All windows will be constructed of 11 gauge galvanized steel with a complete welded assembly. Windows will be hinged on one side with a minimum of two stainless steel hinges. Windows will be 36'x36" and will include an interior non-locking assembly. Window frames will be constructed of 2'x2'x1/8' square tubing. Structure- The use of 3-40' and 1-30' high cube ISO containers are to be of non- combustible materials in the burn room. Structural posts are 8"x8" square .50 gauge minimum galvanized steel. The roof will be constructed of 14 gauge corrugated corten steel with 11 gauge galvanized diamond deck plate along with horizontal under roof support cross members. All fasteners will be recessed and the roof will provide a live load capacity of 400 lbs. per square foot load rating. Exterior Finish- The main body of the structure will be painted with quality 2 part urethane finish. Color to de determined by the City. The training facility shall have department graphics installed. The size and area installed shall be determined by the City of Milton's staff. Container Unif #1 !Live -Fir Training! (Container 41 x Q co 40 1) 1. Original wood flooring shall be removed within the container and replaced with non- slip diamond plate steel welded continuously to the perimeter of the container and stitch welded to the floor joists. Brick pavers shall be installed over the diamond plate steel within the Burn Room. 2. Include a fully insulated 8ft x 8ft x 20ft Modular, Enclosed, Structure Fire Burn Room utilizing Class `A' fuel. The walls and ceiling of the Modular Burn Room shall be constructed from heavy gauge corrugated steel and high performance insulation built to withstand repeated evolutions up to 1100 degrees F. 3. Include a Ventilation Hatch operated by an exterior mounted winch system. 4. The Modular Burn Room shall include heavy gauge steel material suspension chains on the ceiling and walls. 5. Include a multi -functional pallet sized Burn Crib. 6. Include a (4) zone Temperature Monitoring System which will read the ambient air temperature and relay the information to an exterior mounted data logger. 7. Include (1) steel tube framed Fire Window with a locking hatch cover and steel wheel closure system. 8. Include (2) steel reinforced, non -latching Fire Doors (1) Interior and (1) Exterior. 9. Include a 4' x 8' Wall Breach Simulator that is designed to hold 2" x 4" studs spaced at 16" on center. 10. Include an OSHA compliant Guardrail System made of galvanized steel tubing and galvanized bar grating creating an active rooftop. 11. Include a Vertical Pitched Roof Cutting Prop with a 4' x 8' cutting area for vertical ventilation training on top of Unit 41. 12. Include a Behind the Wall Fire Training Prop. 13. Include an exterior stair and guardrail system that leads to the rooftop of Unit #1. Container nit #2 (SC$A .nr�iiner� mace Male Training) (Container 8' x 8 5' x 4Q',� I. Include (2) steel tube framed Windows with a latching closure system. (1) One of the Windows shall be configured to "Denver Drill" dimensions. 2. Include OSHA compliant interior steel stairs with handrails. 3. Include (1) two-level Dry Standpipe System with hose connections in an area designated at the Pre -Construction design review meeting. 4. Include an interior sprinkler system with two heads and one ball control valve. This system shall be charged using the standpipe system. 5. Include a (4) Door Forcible Entry and Cutting Door System. 6. Include a Steel Panel Cutting Prop designed to insert roll up doors, garage door panels, and other various types of materials. 7. Include a Variable Angle Rebar Cutting Simulator. 8. Include a Reconfigurable SCBA Confined Maze System allowing the entire interior floor space to be reconfigured for various layouts. Container Unit #3 (Live -Fire Training) (Container ' x 8 5' x 401) 1. Original wood flooring shall be removed within the container and replaced with non- slip diamond plate steel welded continuously to the perimeter of the container and stitch welded to the floor j oists. Brick pavers shall be installed over the diamond plate steel within the Burn Room. 2. Include a fully insulated 8ft x 8ft x 20ft Modular, Enclosed, Structure Fire Burn Room utilizing Class `A' fuel. The walls and ceiling of the Modular Burn Room shall be constructed from heavy gauge corrugated steel and high performance insulation built to withstand repeated evolutions up to 1100 degrees F. 3. Include a Ventilation Hatch operated by an exterior mounted winch system. 4. The Modular Burn Room shall include heavy gauge steel material suspension chains on the ceiling and walls. 5. Include a multi -functional pallet sized Burn Crib shall be included. 6. Include a (4) zone Temperature Monitoring System which will read the ambient air temperature and relay the information to an exterior mounted data logger. 7. Include OSHA compliant interior steel stairs with handrails 8. Include an exterior stair and guardrail system that leads from the rooftop of Unit 41 to the rooftop of Unit #3. 9. Include (1) steel tube framed Fire Window with a locking hatch cover and steel wheel closure system. 10. Include (2) steel reinforced, non -latching Fire Doors (1) Interior and (1) Exterior. 11. Include an OSHA compliant Guardrail System made of galvanized steel tubing and galvanized bar grating creating an active rooftop. Container Unit #4 (Live -Fire Training)tSontainer 8' x 8.51 r 0'1 L Include OSHA compliant interior steel stairs with handrails. 2. Include (1) steel reinforced, non -latching Door. 3. Include (2) Bailout Window Props, (1) in ISO Container 44 and (1) in the high rappelling platform. A 50001b. OSHA rated anchor ring shall be mounted either on the interior or exterior over each of the bailout windows to allow for safety rigging. 4. Include an OSHA compliant Guardrail System made of galvanized steel tubing and galvanized bar grating creating an active rooftop. 5. 8' x 10' x 10' high Rappelling Platform with a caged submarine ladder for access with (4) four 50001b. OSHA rated anchor rings for high -angle rope rappelling training. The platform shall be constructed to allow for rappelling and also high attachment anchor points to allow for rigging systems to be operated from the ground. GENERAL REQUIREMENTS 1. The training facility shall be wired and have an electrical and a lighting system installed on the interior of the structure in each of the ISO Containers and on the exterior of the structure in areas designated at the Pre -Construction design review meeting. 2. The training facility shall include (1) 20,000 CFM smoke generator system. Each container shall have an interior shelf mounted up high to hold the smoke generator so that it may be used during training evolutions in each container and not get damaged. 3. The training facility shall have a skinned rappel wall. 4. The training structure shall be in compliance with NFPA 1402 "Guide to Building Fire Service Training Centers 2012 Edition." 5. The Live -Fire Component of the training structure shall be a fully insulated secondary structure within the container unit and designed specifically for repeated Class "A" fueled training. 6. Vendor shall deliver, assemble and install the training structure on site. Proposals shall include all costs associated with delivery and onsite install including but not limited to rental of crane, generator, etc. 7. The training structure shall be delivered and installed within 120 days upon project award and layout drawing approval. 8. The training facility exterior shall be painted by vendor at City of Milton staff's choice of color. MSDS sheets must be provided to City of Milton staff. 9. The training facility shall contain a warranty for a period of (1) one year for workmanship & materials starting from the date of acceptance. 10. Vendor shall provide City of Milton with photographs of structures previously constructed by their company. 11. Vendor shall employ fabricators who have been American Welding Society (AWS) certified to perform the necessary welding procedures (certifications must be provided with proposal). 12. Vendor shall include a (2) two day "Train the Trainer Course" for up to 12 students within two weeks of training facility delivery. Course shall be conducted on-site by a certified fire Instructor (CFI). 13. Vendor shall provide a pictorial representation of their training structure solution with their proposal that substantially satisfies the below noted specification requirements. 14. Vendor shall coordinate with City and Fire Service representative regarding aspects of construction. 15. Vendor shall present City with as -built drawings upon completion of project. 16. Vendor shall include an electronic version of the Training Facility Operations and Maintenance Manual upon delivery. 17. The selected vendor shall provide signed and sealed construction drawings for the burn building structure and coordinate a Pre -Construction design review meeting to finalize the facility configuration/layout upon project award. This Pre -Construction meeting shall take place at the City of Milton Fire -Rescue Headquarters building located at 750 Hickory Flat Rd. Milton, Ga. prior to final order being released. The project plan sheets may be downloaded at: http://miltonintersectionprojects.com/wp- con ten t1up1oads120161051B umB/dg.pdf SPECIAL PROVISIONS All work associated with this contract shall meet the Georgia DOT standard specifications for construction materials, methods and procedures not specifically listed in this solicitation. The following are special provisions prepared specifically for this contract and may be in conflict with parts of the standard specifications. If conflicts are evident the special provisions shall take precedence over the standard specifications PROSECUTION AND PROGRESS The City desires to have all work completed in a timely manner. Please indicate on the Bid Sheet your projected response time and calendar days to complete the project. This information will be considered when awarding this contract. Construction shall begin no later than 10 calendar days following the Notice to Proceed. The Contractor will mobilize with sufficient forces such that all construction identified as part of this contract shall be substantially completed within the calendar days indicated on the Bid Schedule. Inclement weather days will not count against the available calendar days. Normal workday for this project shall be 7:00 am to 7:00 pm and the normal workweek shall be Monday through Friday. The City will consider extended workdays or workweeks upon written request by the Contractor on a case by case basis. No work will be allowed on City recognized holidays including Memorial Day and July 4th. The work will require bidder to provide all labor, administrative forces, equipment, materials and other incidental items to complete all required work. The City shall perform a Final Inspection upon completion of all work. The contractor will be allowed to participate in the Final Inspection. All repairs shall be completed by the contractor at his expense prior to issuance of Final Acceptance. 10% retainage will be held from the total amount due the contractor until Final Acceptance of work is issued by the City. The contractor shall provide all materials, labor, and equipment necessary to perform the work without delay unto completion. PERMITS AND LICENSES The contractor shall procure all permits and licenses, pay all charges, taxes and fees, and give all notices necessary and incidental to the due and lawful prosecution of the work. No fees will be charged to the contractor for City issued permits. C/QA TESTING OF MATERIALS The Contractor will be responsible for all quality control testing (sampling, testing, and inspections) of materials incorporated into the project. All materials and workmanship shall meet appropriate GDOT specifications. Materials quality control testing types will meet GDOT specifications at a frequency equal to or exceeding that set by those specifications. Contractor shall secure the services of a GDOT qualified geotechnical testing firm to perform all required tests. Test results shall be provided to the City promptly as the work progresses. Tests shall meet GDOT Specs for type, method, and frequency. This work shall be considered incidental to the rest of the work and no separate payment will be made. Contractor will be responsible for replacing any work performed with material from rejected sample lot at no cost to the City. UTILITIES Contractor shall be responsible for coordinating any utility relocation necessary to the completion of the work. PROTECTION AND RESTORATION OF PROPERTY AND LANDSCAPE The contractor shall be responsible for the preservation of all public and private property, crops, fish ponds, trees, monuments, highway signs and markers, fences, grassed and sodded areas, etc. along and adjacent to the highway, road or street, and shall use every precaution necessary to prevent damage or injury thereto, unless the removal, alteration, or destruction of such property is provided for under the contract. No stone or asphalt chunks shall be left in the right-of-way and screened topsoil shall be placed in all disturbed areas before grassing. Contractor is responsible for ensuring that all permanent grassing shall match the existing grassing. When or where any direct or indirect damage or injury is done to public or private property by or on account of any act, omission, neglect or misconduct in the execution of the work, or in consequence of the non -execution thereof by the contractor, he shall restore, at his/her own expense, such property to a condition similar or equal to that existing before such damage or injury was done, by repairing, rebuilding or otherwise restoring as may be directed, or she/he shall make good such damage or injury in an acceptable manner. The contractor shall correct all disturbed areas before retainage will be released. EROSION AND SEDIMENT CONTROL The contractor will provide suitable erosion and sediment control measures so as to prevent sediment from leaving the site. Maintenance of erosion and sediment control measures is required at all times. The contractor shall have certified erosion and sediment control personnel on site at all times. All NPDES, GSWCC and City of Milton guidelines should be followed. All erosion and sediment control work shall be performed in accordance with the standards provided in the Georgia Manual for Erosion and Sediment Control in Georgia, latest edition. Provide a single row of Type C silt fence along the down slope side of all disturbed areas. All barriers shall be in place prior to any land disturbing activities. Silt fences and hay bale barriers shall be cleaned or replaced and maintained in functional condition until permanent erosion control measures are established. All silt fences and other temporary measures will be removed by the contractor/developer when the site is stable. Silt fence fabric shall be comprised of Ga. Department of Transportation qualified products Section 171, type "A", for silt fence fabric Temporary vegetation and/or heavy mulch will be used to stabilize areas. In no case shall a site be left bare for more than fourteen (14) days. No clearing beyond the limits of disturbance shown on the approved plans shall be allowed without approval. Provide a minimum of '/, inch of mulching, temporary and permanent seeding of all other disturbed areas. SAFETY REQUIREMENTS The Contractor shall be responsible for the entire site and the construction of the same and provide all the necessary protections as required by laws or ordinances governing such conditions and as required by the Owner or Designer. He shall be responsible for any damage to the Owner's property or that of others on the job, by himself, his personnel or his subcontractors, and shall make good such damages. He shall be responsible for and pay for any claims against the Owner arising from such damages. The Contractor shall provide all necessary safety measures for the protection of all persons on the work. Contractor shall clearly mark or post signs warning of hazards existing, and shall barricade excavations and similar hazards. He shall protect against damage or injury resulting from falling materials and he shall maintain all protective devices and signs throughout the progress of the work. CODES PERMITS AND INSPECTIONS The Contractor shall obtain the required permits, if required, give all notices, and comply with all laws, ordinances, codes, rules and regulations bearing on the conduct of the work under this contract. If the Contractor observes that the drawings and specifications are at variance therewith, he shall promptly notify the City in writing. If the Contractor performs any work knowing it to be contrary to such laws, ordinances, codes, rules and regulations, and without such notice to the City, he shall bear all cost arising there from. The contractor shall obtain a building demolition permit from the city and provide all required documentation to obtain the permit but will not be charged the permit fee and shall not include that fee in the base bid. The contractor is responsible for obtaining all required inspections CLEANUP All restoration and clean-up work shall be performed daily. Operations shall be suspended if the contractor fails to accomplish restoration and clean-up within an acceptable period of time. Asphalt and other debris shall be removed from gutters, sidewalks, yards, driveways, etc. Failure to perform clean-up activities may result in suspension of the work. SCHEDULE OF EVENTS FOR REFERENCE ONLY - DO NOT SUBMIT WITH BID RESPONSE Event: Release of ITB Deadline for Written Questions Date: May 25th, 2016 June I5th, 2016 @ 5:00 PM *Submit via E -Mail (preferred) or Fax to Honor Motes of Purchasing Office City of Milton Addendum (on or about) June 20th. 2016 (Official answers to questions and potential changes to ITB. Addendum will be posted at the same web locations as the ITB) Bids due June 28th, 2016 @ 2:OOPM Bids are due to: City of Milton Attn: Honor Motes, Purchasing Office 13000 Deerfield Pkwy Suite -107F Milton, Ga. 30004 Contract Award (On/about) July 1 lth 2016 Notice to Proceed Issued (On/about) July 12th, 2016 v O Z D c- N O ca � -ac)zNvm O z z c z Z -oc K-C)op 0 z F o z--1 0o0Gi W. m-4 E) Z5!0o rno -nm „.. 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EROSION 8 SEDIMENT CONTROL k' C i5 p p P� DETAILS 3 Pmn Pnarzcr w irnaaeo n, 66 ° Mae~ G6 0 6 4PP °o pPP m~Y F o PP �' 44P Y ooe 44w 4e 94P oNv yy�� h�ii' $$$ $AAli$ as 7� �i 33$$ $�$ $$>£ S }}"s CN C C ° DETAILS 3 Pmn Pnarzcr w irnaaeo n, 66 ° Mae~ G6 0 6 a . � Q#�� � �F 5€gg g�C DETAILS 3 Pmn Pnarzcr w irnaaeo n, No Text "EXHIBIT B" Bid Documents from Contractor HOME OF'THE BEST 0UAUTY OF UFE"GEORGIA' I NI*k ES AILiSHED 20D6 Bid Number: Project Name: 16-PW08 Fire Training Facility Installation Due Date and Time: City of Milton June 28th, 2016 Local Time: 2:00pm Number of Pages: 87 ISSUING DEPAR Issue Date: May 25th , 2016 City of Milton Public Works Department 13000 Deerfield Pkwy, Suite 107F Milton, Ga. 30004 Phone: 678-242-2500 Fax: 678-242-2499 Website: www.citvoi INSTRUCTIONS TO BIDDERS Return Submittal to: Mark Face of Envelope/Package: Bayne Development Group, LLC Bid Number: 16-PW08 City of Milton Name of Company or Firm Attn: Honor Motes, Purchasing Office (Please print name and sign in ink) 13000 Deerfield Pkwy Special Instructions: Suite 107F Deadline for Written Questions Milton, Ga. 30004 June 15th, 2016 at 5:00 pm 47-2712160 Email questions to Honor Motes at BIDDERS MUST RETURN THIS COVER SHEET WITH BIDRESPONSE h0n0r.m0te o Milton a.us BIDDERS MUST COMPLETETEE'F4LLOWING Bidder Name/Address: Authorized Bidder Signatory: S)'a"010rrv& Bayne Development Group, LLC 49 Piedmont Drive. Ste: 107 ,�---' Winder, Georgia 30680 (Please print name and sign in ink) Bidder Phone Number: Bidder FAX Number: 678-963-0793 678-963-0018 Bidder Federal I.D. Number: Bidder E-mail Address: 47-2712160 bborne@bgynedg.com BIDDERS MUST RETURN THIS COVER SHEET WITH BIDRESPONSE ITB 16-PW08 I 1 BID FORM and ADDENDA ACKNOWLEDGEMENT TO: PURCHASING OFFICE CITY OF MILTON MILTON, GEORGIA 30004 Ladies and Gentlemen: In compliance with your Invitation To Bid, the undersigned, hereinafter termed the Bidder, proposes to enter into a Contract with the City of Milton, Georgia, to provide the necessary machinery, tools, apparatus, other means of construction, and all materials and labor specified in the Contract Documents or as necessary to complete the Work in the manner therein specified within the time specified, as therein set forth, for: Bid Number 16-PW08 Fire Training Facility Installation The Bidder has carefully examined and fully understands the Contract, Specifications, and other documents hereto attached, has made a personal examination of the Site of the proposed Work, has satisfied himself as to the actual conditions and requirements of the Work, and hereby proposes and agrees that if his bid is accepted, he will contract with the City of Milton in full conformance with the Contract Documents. Unless otherwise directed, all work performed shall be in accordance with the Georgia Department of Transportation Standard Specifications, Construction of Transportation Systems (current edition). All materials used in the process of completion of the work included in the Contract will be furnished from Georgia Department of Transportation certified suppliers only. It is the intent of this Bid to include all items of construction and all Work called for in the Specifications, or otherwise a part of the Contract Documents. In accordance with the foregoing, the undersigned proposes to furnish and construct the items listed in the attached Bid schedule for the unit prices stated. The Bidder agrees that the cost of any work performed, materials furnished, services provided or expenses incurred, which are not specifically delineated in the Contract Documents but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid for the various items scheduled. The Bidder further proposes and agrees hereby to promptly commence the Work with adequate forces and equipment within ten (10) calendar days from receipt of Notice to Proceed and to complete all Work within one hundred twenty (120) calendar days from the Notice to Proceed. If weather affects the required completion schedule, The City and selected Bidder will negotiate a new completion date. If this bid shall be accepted by the City of Milton and the undersigned shall fail to execute a ITB 16-PWO8 110 satisfactory contract in the form of said proposed Contract, or furnish satisfactory proof of carriage of the insurance required within ten days from the date of Notice of Award of the Contract, then the City of Milton may, at its option, determine that the undersigned abandoned the Contract and there upon this bid shall be null and void, and the sum stipulated in the attached Bidder acknowledges receipt of the following addenda: 2 Addendum No. Date viewed 6/24/2016 7/1/2016 Bidder further declares that the full name and resident address of Bidder's Principal is as follows: Signed, sealed, and dated this 12th day of July , 2016 Bidder _ Bayne Development Group (Seal) Company Name Bidder Mailing Address: 49 Piedmont Drive Suite: 107 Winder, Georgia 30680 Signature: Print Name: Brad Horne Title: Owner / President ITB 16-PWO81 11 P11,11111 QUALIFICATIONS SIGNATURE AND CERTIFICATION I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer. I further certify that the provisions of the Official Code of Georgia Annotated, including but not limited to Title 32, Chapter 4, Article 4, Part 2 and Sections 45-10- 20 et seq. have not been violated and will not be violated in any respect. Authorized Signature / Date 7/12/2016 Print/Type Name, Brad Horne Print/Type Company Name Here Bayne Development Group, LLC CORPORATE CERTIFICATE I, Brad Horne , certify that I am the Secretary of the Corporation named as Contractor in the foregoing bid; that Brad Horne who signed said bid in behalf of the Contractor, was then (title) Owner I President of said Corporation; that said bid was duly signed for and in behalf of said Corporation by authority of its Board of Directors, and is within the scope of its corporate powers; that said Corporation is organized under the laws of the State of Georgia This 12th day of July -'20 16 (Seal) ITB 16-PWO8 1 15 LIST OF SUBCONTRACTORS I do x , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors: American Fire Training Systems Other Subcontractors to be determined Company Name: Bayne Development Group, LLC ITB 16-PWO8 1 16 EXHIBIT "E" CONTRACTOR AFFIDAVIT AND AGREEMENT STATE OF GEORGIA CITY OF MILTON By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: 432033 Signatuoef it rized Officer or Aaent__ eVerify Number "' Brad Horne / Owner - President 07/15/2011 Printed Name and Title of Authorized Officer or Date of Authorization Bayne Development Group, LLC Name of Contractor Milton Fire Training Facility Installation Name of Project City of Milton Name of Public Employer Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE 1' ^ DAY OF JW.2n14. NO ELIC AU us [NOT �Y E�A1.`r J 2078 Q: C) My Comtffr~: rtf W Ll L,/ I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on)VjtkA ,, 2014 in l�1tY)'et111 t 11 t J0%® _(state}. ` ACR BR`s ZVI �L �t0S.'its lit% ITB 16-PWO8 1 17 BID SCHEDULE This job is being bid as a lump sum project. Any quantities that are provided are for informational purposes only. The contractor is responsible for determining all quantities necessary to complete the project. Unit pricing required on the Supplemental Unit Price Schedule will only be used in the case of additions or subtractions to the project. Fire Training Facility $ 1000.®� (Dollar Amount in Numbers) Bayne Development Group, LLC (Compa ame) g u Brad Horne (Printed Name) '' v r r Y TotalBid `• ,I TotalPrint • 1'Price tLng .lar 1 u. Sr - LvL� Number of days to fully complete project (exclude weather related days) 126 In compliance with the attached Specification, the undersigned offers and agrees that if this Bid is accepted, by the City Council within One Hundred and Twenty (120) days of the date of Bid opening, that he will furnish any or all of the Items upon which Prices are quoted, at the Price set opposite each Item, delivered to the designated point(s) within the time specified in the Bid Schedule. COMPANY Bayne Development Group, LLC ADDRESS 49 Piedmont Drive, Ste:,j,07 - Winder AUTHORIZED SIGNATURE PRINT / TYPE NAME Brad TITLE Owner / President 30680 ITB 16-PWO8 1 l8 DISCLOSURE FORM This form is for disclosure of campaign contributions and family member relations with City of Milton officials/employees. Please complete this form and return as part of your bid package when it is submitted. Name of Bidder Bayne Development Group, LLC Name and the official position of the Milton Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.) N/A List the dollar amount/value and description of each campaign contribution made over the past two (2) years by the Applicant/Opponent to the named Milton Official. Amount/Value Description N/A N/A Please list any family member that is currently (or has been employed within the last 9 months) by the City of Milton and your relation: N/A N/A ITB 16-PWO8 ( 19 BID BOND CITY OF MILTON, O• BIDDER (Name and Address): Bayne Development Group, LLC, 49 Piedmont Drive, Ste 107, Winder, GA 30680 SURETY (Name and Address of Principal Place of Business): Granite RE, Inc., 14001 Quailbrook Drive, Oklahoma City, OK 73134 OWNER (hereinafter referred to as the "City" (Name and Address): City of Milton, Georgia ATTN: Purchasing Office 13000 Deerfield Parkway, Suite 107F Milton, Georgia 30004 BID BID DUE DATE: July 12, 2016 PROJECT (Brief Description Including Location): Fire Training Facility Installation Project / Bid No. 16-PW08 BOND BOND NUMBER: N/A DATE (Not later that Bid due date): July 12 2016 PENAL SUM: Five Percent (5%) ofAmount Bid --------------------------5%--- ( Words) (Figures) IN WITNESS WHEREOF, Surety and Bidder, intending to be legally bound hereby to the City, subject to the terms printed below or on the reverse side hereof, do each cause this Bid Bond to be duly executed on its behalf by its authorized officer, agent or representative. BIDDER Bayne Development Group, L (Seal) Bidder's N rate Seal By: Si at e a d Title: Attest: Signature and Title: SURETY Granite RE. Inc. (Seal) Surety's N e and Corporate S Al By: Signatur and Title: Mary rinkitola, Attorney -In -Fact (Attach Power of Attorne ) Attest: ,, � " - �! � Signatu a and Title: Me tssa offs, Attorney -In -Fact Note: (1) Above addresses are to be used for giving any notice required by the terms of this Bid Bond. (2) Any singular reference to Bidder, Surety, the City or any other party shall be considered plural where applicable. ITB 16-PWO8 1 12 I . Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to pay to the City upon Default of Bidder the penal sum set forth on the face of this Bond. 2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension of that time agreed to in writing by the City) the executed Agreement required by the Bidding Documents and any performance and payment Bonds required by the Bidding Documents. This obligation shall be null and void if. 3.1 The City accepts Bidder's Bid and Bidder delivers within the time required by the Bidding Documents (or any extension of that time agreed to in writing by the City) the executed Agreement required by the Bidding Documents and any performance and payment Bonds required by the Bidding Documents; or 3.2 All Bids are rejected by the City; or 3.3 The City fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or any extension of that time agreed to in writing by Bidder and, if applicable, consented to by Surety when required by paragraph 5 hereof). 4. Payment under this Bond will be due and payable upon Default by Bidder within 30 calendar days after receipt by Bidder and Surety of a written Notice of Default from the City, which Notice will be given with reasonable promptness and will identify this Bond and the Project and include a statement of the amount due. 5. Surety waives notice of, as well as any and all defenses based on or arising out of, any time extension to issue a Notice of Award agreed to in writing by the City and Bidder, provided that the total time, including extensions, for issuing a Notice of Award shall not in the aggregate exceed 120 days from Bid due date without Surety's written consent. 6. No suit or action shall be commenced under this Bond either prior to 30 calendar days after the Notice of Default required in paragraph 4 above is received by Bidder and Surety or later than one year after Bid due date. 7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the State of Georgia. 8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier or by United States Registered or Certified Mail, return receipt requested, postage pre -paid, and shall be deemed to be effective upon receipt by the party concerned. 9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent or representative who executed this Bond on behalf of Surety to execute, seal and deliver such Bond and bind the Surety thereby. 1TB 16-PWO8 13 l 0. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bond conflicts with any applicable statute, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect. 11. The term "Bid" as used herein includes a Bid; offer or proposal, as applicable under the particular circumstances. 12. The terms of this Bid Bond shall be governed by the laws of the State of Georgia. ITB 16-PWO81 14 GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint: JOHN DAVID POTTS; MELISSA POTTS; MARVALA ERINKITOLA its true and lawful Attorney-in-Fact(s) for the following purposes, to wit: To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said: JOHN DAVID POTTS; MELISSA POTTS; MARVALA ERINKITOLA may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the signatures of its President and Secretary/Treasurer, this 28`h day of May, 2014. Kenneth D. Whittin on, President STATE OF OKLAHOMA ) S E A L SS: Z COUNTY OF OKLAHOMA ) KyleO. McDonald, Treasurer On this 281h day of May, 2014, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Kyle P. McDonald, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurer of GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seat affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company. My Commission Expires: August 8, 2017 �y Commission #: 01013257 GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect. "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking." IN WITNESS WHEREOF, the undersigned has subscribed this Certificate and affixed the corporate seal of the Corporation this 12tbday of July 20 16 RE R� GRO800-1 U Kyle P. 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CO2 F W �\ g a z Y\ o _ 4 W 1 W �4 y" Lu a3Mo1 .0-.01 1 �- .9'.@ WO -u ON003s a00'Ij 1Saij ___ .9-.9 In I v - T o IJ �l L 0 0 dz N Q z Q co a oo CD H J_ E ka 0 � T a � a t� E E Q o' E -�.. �_�, �—�r. ,.,� ..=a.#.�,,aa.� ,:jc y . a�..ai oxw , 5 P'a`"a �� i re%. rL 47 , .,...:.,'�: c �ur�,.�.s:�°w�,a�.::a�.ch:.a ON, AM:-- No Text No Text Bayne Development Group, LLC Milton Fire Training Facility 49 Piedmont Drive, Suite 107 Pre -Contract Scope Revisions Winder, Georgia 30680 AREA DESCRIPTION TOTAL Electrical at Smoke Generator Add receptacles at smoke generator shelves $ 600.00 Stand Pipe Extend Stand Pipe to third level $ 720.00 Sub -Total $ 1,320.00 Proposed Total $ 1,320.00 Proposed by: Jason Holcomb, Bayne Development Group Accepted by: City of Milton "EXHIBIT C" Reference Exhibit A "EXHIBITS D.1, D.2 AND DY' Bond Number: GRGA35171 CITY OF MILTON, GEORGIA KNOW ALL MEN BY THESE PRESENTS THAT Bayne Development Croup, LLC (as CONTRACTOR, hereinafter referred to as the "Pri Graci nite al" RE, Inc., 14001 Quailbrook Dr., Oklahoma City, OK 73134 pal"), (as SURETY COMPANY, hereinafter referred to as the "Contractor's Surety"), are held and firmly bound unto the City of Milton, Georgia (as OVINER, hereinafter referred to as the "City"), for the use and benefit of any "Claimant," as hereinafter defined, in the sum of four hundred and forty thousand three hundred and twenty dollars ($440,320.00) lawful money of the United States of America, for the payment of which the Principal and the Contractor's Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered, or is about to enter, into a certain written agreement with the City, dated the of 2016 which is incorporated herein by reference in its entirety (hereinafter referred to as the "Contract"), for the construction of a project known as Fire Training Facility Installation, (hereinafter referred to as "the Project") NOW THEREFORE, the conditions of this obligation are as follows: I . That if the Principal shall fully and completely perform each and all of the terms, provisions and requirements of the Contract, including and during the period of any warranties or guarantees required thereunder, and all modifications, amendments, changes, deletions, additions, and alterations thereto that may hereafter be made, and if the Principal and the Contractor's Surety shall indemnify and hold harmless the City from any and all losses, liability and damages, claims, judgments, liens, costs and fees of every description, including but not limited to, any damages for delay, which the City may incur, sustain or suffer by reason of the failure or default on the part of the Principal in the performance of any and all of the terms, provisions and requirements of the Contract, including all modifications, amendments, changes, deletions, additions, and alterations thereto and any warranties or guarantees required thereunder, then this obligation shall be void; otherwise to remain in full force and effect; 2. In the event of a failure of performance of the Contract by the Principal, which shall include, but not be limited to, any breach or default of the Contract: a. The Contractor's Surety shall commence performance of its obligations and undertakings under this bond no later than thirty (30) days after written notice from the City to the Contractor's Surety; and b. The means, method or procedure by which the Contractor's Surety undertakes to perform its obligations under this bond shall be subject to the advance written approval of the City. The Contractor's Surety hereby waives notice of any and all modifications, omissions, additions, changes and advance payments or deferred payments in or about the Contract, and agrees that the obligations undertaken by this bond shall not be impaired in any manner by reason of any such modifications, omissions, additions, changes, and advance payments or deferred payments. The parties further expressly agree that any action on this bond may be brought within the time allowed by Georgia law for suit on contracts under seal. IN WITNESS WHEREOF, the Principal and Contractor's Surety have hereunto affixed their corporate seals and caused this obligation to be signed by their duly authorized officers or attorneys -in -fact, this day of Attest: l n A Signature ` V A)A � Print Name c -M Title Melissa Potts Print Name Attorney -In -Fact Title , 2016. Bayne Dpeloppent Group1LLC re Print ame Date Title Yrtnt Name Date Attorney -In -Fact Title [AFFIX SEAL] Founders Insurance Group, LLC 309 Creekstone Ridge Woodstock, GA 30188 (ATTACH SURETY'S POWER OF ATTORNEY) Bond Number: GRGA35171 PAYMEI0 T BOND CITY OF MILTON, GEORGIA KNOW ALL MEN BY THESE PRESENTS THAT Bayne ]development Group, LLC (as CONTRACTOR, hereinafter referred to as the "Principal"), and Granite RE, Inc., 14001 Quailbrook Dr., Oklahoma City, OK 73134 (as SURETY COMPANY, hereinafter referred to as the "Contractor's Surety"), are held and firmly bound unto the City of Milton, Georgia (as OWNER, hereinafter referred to as the "City"), for the use and benefit of any "Claimant," as hereinafter defined, in the sum four hundred and forty thousand three hundred and twenty dollars ($440,320.00) lawful money of the United States of America, for the payment of which the Principal and the Contractor's Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered, or is about to enter, into a certain written agreement with the City, dated which is incorporated herein by reference in its entirety (hereinafter referred to as the "Contract"), for the construction of a project known as Fire Training Facility Installation (hereinafter referred to as "the Project"). NOW 'THEREFORE, the condition of this obligation is such that if the Principal shall promptly make payment to any Claimant, as hereinafter defined, for all labor, services and materials used or reasonably required for use in the performance of the Contract, then this obligation shall be void; otherwise to remain in full force and effect. A "Claimant" shall be defined herein as any subcontractor, person, party, partnership, corporation or other entity furnishing labor, services or materials used or reasonably required for use in the performance of the Contract, without regard to whether such labor, services or materials GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint: JOHN DAVID POTTS; MELISSA POTTS; MARVALA ERINKITOLA its true and lawful Attorney-in-Fact(s) for the following purposes, to wit: To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said: JOHN DAVID POTTS; MELISSA POTTS; MARVALA ERINKITOLA may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the signatures of its President and Secretary/Treasurer, this 28`h day of May, 2014. - VP Kenneth D. Whittin on, President STATE OF OKLAHOMA ) s E ^ L ) SS: COUNTY OF OKLAHOMA ) Kyle . McDonald, Treasurer On this 28`h day of May, 2014, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Kyle P. McDonald, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurer of GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company. r s My Commission Expires: August 8, 2017 r, s J Commission #: 01013257 GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect. "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking." IN WITNESS WHEREOF, the undersigned has subscribed this Certificate and affixed the corporate seal of the Corporation this day of , 20 SEAL „.. Kyl�McDonald, Secretary/Treasurer GRO800-1 "EXHIBIT E" NONCOLLUSION AFFIDAVIT OF PRIME BIDDER STATE OF 6 I COUNTY O,F1 f, being first duly sworn, deposes and says that: Q�"�e is 1 (Owner, Partner, Officer, Representative, or Agent) of t (the " " (Bidder)) that has submitted the attached bid; (2) He is fully informed respecting the preparation and contents of the attached bid and of all pertinent circumstances respecting such bid; (3) Such bid is genuine and is not a collusive of sham bid; (4) Neither the said bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, included in this affidavit, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other bidder, firm or person to submit a collusive or sham bid in connection with the Contract for which the attached bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other bidder, firm or person to fix the price or prices in the attached bid or of any other bidder, or to fix any overhead, profit or cost element of the bid price of any other bidder or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Milton or any person interested in the proposed Contract; and, (5) The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this Affiant. i er as y or ndirectly vio ated any law, ordinance or regulation related to the bid. SUBSCRIBED AND ffORN BEFORE Tgna ure f Authorized Officer or Agent E ON THIS THE DAY OF Printed Name and Title of Authorized Officer or Agent =0,ty, N w 6 "EXHIBIT F" FINAL AFFIDAVIT STATE OF _ COUNTY OF TO CITY OF MILTON, GEORGIA I, , hereby certify that all suppliers of materials, equipment and service, subcontractors, mechanics, and laborers employed by or any of its subcontractors in connection with the construction of for City of Milton, Georgia have been paid and satisfied in full as of , 20 , and that there are no outstanding obligations or claims of any kind for the payment of which City of Milton, Georgia on the above named project might be liable, or subject to, in any lawful proceeding at law or in equity. Signature Title Personally appeared before me this day of , 20 , who under oath deposes and says that he is of the firm of , that he has read the above statement, and that to the best of his knowledge and belief same is an exact true statement. Notary Public [NOTARY SEAL] My Commission Expires � �lli�lLii "EXHIBIT G.1" CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use, and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period, and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number - - I ISI Date of Authorization Bayne Development Group, LLC Name of Contractor Fire TrainingFacility Installation Name of Project City of Milton, Georgia Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on �, 201 in ►idty (city), (st Signa Are of Authorized Officer or Agent Md WITAt- im Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE E ON FH� DAY OF feW-KibOd"' u. .C'- �i O�•.'°Rit o...C� . moi_ •••......••'^ "EXHIBIT G.2" SUBCONTRACTOR AIiMAViT STATE OF -t^ I- L, i N 0-1, COUNTY OF W; 1 { By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10- 91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with Baine Development Group, LLC on behalf of the City of Milton has registered with, is authorized to use, and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub -subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub -subcontractor to the contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice that a sub -subcontractor has received an affidavit from any other contracted sub -subcontractor, the undersigned subcontractor must forward, within five (5) business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: 26-I2z.7--�'i'I Federal Work Authorization User Identification Number -7-0-/15-, Date ofAAuthorization Name of Subcontractor Fire Training Facility InsWlation Name of Project City of Milton, Georgia, Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on A_ u q 13 201 in (city), L (state). d �L�. G Signature of A orized Officer or Agent � V Exi,-�i A F - C /t8 C' _172 � � r PrintPrint d NName and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME THIS THE IJ_ DAY OF NOTARY PUBLIC (NOTARY S AL) OFFICIAL SEAL. DEBRA L UL LRa My Commission Exp esNDTARY PUBM -STATE OF �1.k M W SON E)VMrUW0 "EXHIBIT H" REFERENCE EXHIBIT A "EXHIBIT I" ADDITIONAL PAYMENT TERMS A. Defined Terms. Terms used in this Agreement shall have their ordinary meaning, unless otherwise defined below or elsewhere in the Contract Documents. (i) "Substantial Completion" means when the Work or designated portion thereof is complete in accordance with the Contract Documents so that any remaining Work includes only (1) Minor Items that can be completed or corrected within the following thirty (30) calendar days, (2) Permitted Incomplete Work that will be completed by the date agreed upon by the Parties, and (3) any Warranty Work. Substantial Completion shall require complete operation of all applicable building systems including, but not limited to, mechanical, electrical, plumbing, fire protection, fire alarm, telecom, data, security, elevators, life safety, and accessibility (if any). (ii) "Minor Item" means a portion or element of the Work that can be totally complete within thirty (30) calendar days. (iii) "Permitted Incomplete Work" means Work that is incomplete through no fault of the Contractor, as determined by the City in its sole discretion. (iv) "Final Completion" means when the Work has been completed in accordance with terms and conditions of the Contract Documents. B. Payment for Work Completed and Costs Incurred. City agrees to pay the Contractor for the Work performed and costs incurred by Contractor upon certification by the Contract Administrator and the City that the Work was actually performed and costs actually incurred in accordance with this Agreement. Payment shall be based on the value of the Work completed, as provided in the Contract Documents, plus the value of materials and equipment suitably stored, insured, and protected at the construction site, and, only if approved in writing by the City (which approval shall be given at the sole discretion of the City), such materials and equipment suitably stored, insured, and protected off site at a location approved by the City in writing, less retainage (as described below). Compensation for Work performed and reimbursement for costs incurred shall be paid to the Contractor upon receipt and approval by the City of invoices setting forth in detail the Work performed and costs incurred, along with all supporting documents required by the Contract Documents or requested by the City to process the invoice. Invoices shall be submitted on a monthly basis, and such invoices shall reflect costs incurred versus costs budgeted. Each invoice shall be accompanied by an Interim Waiver and Release upon Payment (or a Waiver and Release upon final payment in the case of the invoice for final payment) procured by the Contractor from all subcontractors in accordance with O.C.G.A. § 44-14-366. The City shall pay the Contractor within thirty (30) calendar days after approval of the invoice by City staff, less any retainage as described in Section D below. No payments will be made for unauthorized work. Payment will be sent to the designated address by U. S. Mail only; payment will not be hand -delivered, though the Contractor may arrange to pick up payments directly from the City or may make written requests for the City to deliver payments to the Contractor by Federal Express delivery at the Contractor's expense. C. Evaluation of Payment Requests. The Contract Administrator will evaluate the Contractor's applications for payment and will either issue to the City a Certificate for Payment (with a copy of the Contractor's application for payment) for such amount as the Contract Administrator determines is properly due, or notify the Contractor and City in writing of the Contract Administrator's reasons for withholding certification in whole or in part. The Contract Administrator may reject Work that does not conform to the Contract Documents and may withhold a Certificate of Payment in whole or in part, to the extent reasonably necessary to protect the City. When the reasons for withholding certification are removed, certification will be made for amounts previously withheld. Even following a Certificate of Payment, the City shall have the right to refuse payment of any invoice or part thereof that is not properly supported, or where requests for payment for Work or costs are in excess of the actual Work performed or costs incurred, or where the Work product provided is unacceptable or not in conformity with the Contract Documents, as determined by the City in its sole discretion. The City shall pay each such invoice or portion thereof as approved, provided that neither the approval or payment of any such invoice, nor partial or entire use or occupancy of the Project by the City, shall be considered to be evidence of performance by the Contractor to the point indicated by such invoice, or of receipt or acceptance by the City of Work covered by such invoice, where such work is not in accordance with the Contract Documents. D. Final Payment and Retainage The City and Contractor shall comply with the provisions of O.C.G.A. § 13-10-80. The Contractor through each invoice may request payment of no more than ninety percent (90%) of that portion of the Work completed during the term covered by such invoice until fifty percent (50%) of the Maximum Contract Price, as may be adjusted, is due and the manner of completion of the Work and its progress are reasonably satisfactory to the City. Payment for the remaining ten percent (10%) of Work completed and covered by such invoices shall be retained by the City until Substantial Completion. Once fifty percent (50%) of the Maximum Contract Price, as may be adjusted, is due and the manner of completion of the Work and its progress are reasonably satisfactory to the City, no additional retainage shall be withheld, except as provided below. All amounts retained by the City shall be held as a lump sum until Substantial Completion of the Work, regardless of earlier completion of individual component(s) of the Work; provided, however, that, at the discretion of the City and with the written approval of the Contractor, the retainage of each subcontractor may be released separately as the subcontractor completes his or her work. If, after discontinuing the retention, the City determines that the Work is unsatisfactory or has fallen behind schedule, retention may be resumed at the previous level. If retention is resumed by the City, the Contractor and subcontractors shall be entitled to resume withholding retainage accordingly. At Substantial Completion of the Work and as the Contract Administrator determines the Work to be reasonably satisfactory, the City shall, within 30 days after the invoice and other appropriate documentation as may be required by the Contract Documents are provided to the City, pay the retainage to the Contractor. If at that time there are any remaining incomplete Minor Items or Permitted Incomplete Work, an amount equal to 200 percent of the value of each Minor Item or Permitted Incomplete Work, as determined by the Contract Administrator in its sole discretion, shall be withheld until such item, items or work are completed. The reduced retainage shall be shared by the Contractor and subcontractors as their interests may appear. The Contractor shall, within ten (10) days from its receipt of retainage from the City, pass through payments to subcontractors and shall reduce each subcontractor's retainage in the same manner as the Contractor's retainage is reduced by the City; provided, however, that the value of each subcontractor's work complete and in place equals fifty percent (50%) of his or her subcontract value, including approved Change Orders and other additions to the subcontract value; provided, further, that the work of the subcontractor is proceeding satisfactorily and the subcontractor has provided or provides such satisfactory reasonable assurances of continued performance and financial responsibility to complete his or her work including any warranty work as the Contractor in his or her reasonable discretion may require, including, but not limited to, a payment and performance bond. The subcontractor shall, within ten (10) days from the subcontractor's receipt of retainage from the Contractor, pass through payments to lower tier subcontractors and shall reduce each lower tier subcontractor's retainage in the same manner as the subcontractor's retainage is reduced by the Contractor; provided, however, that the value of each lower tier subcontractor's work complete and in place equals fifty percent (50%) of his or her subcontract value, including approved Change Orders and other additions to the subcontract value; provided, further, that the work of the lower tier subcontractor is proceeding satisfactorily and the lower tier subcontractor has provided or provides such satisfactory reasonable assurances of continued performance and financial responsibility to complete his or her work including any warranty work as the subcontractor in his or her reasonable discretion may require, including, but not limited to, a payment and performance bond. Final payment of any retained amounts to the Contractor shall be made after certification by the Contract Administrator that the Work has been satisfactorily completed and is accepted in accordance with the Agreement and Contract Documents. Neither final payment nor any remaining retainage shall become due until the Contractor submits to the Contract Administrator (1) an affidavit that payrolls, bills for materials and equipment, and other indebtedness connected with the Work for which the City or City property might be responsible or encumbered (less amounts withheld by City) have been paid or otherwise satisfied, (2) a certificate evidencing that insurance, required by the Contract Documents to remain in force after final payment, is currently in effect and will not be canceled or allowed to expire until at least thirty (30) calendar days prior written notice has been given to the City; (3) a written statement that the Contractor knows of no substantial reason that the insurance will not be renewable to cover the period required by the Contract Documents, (4) consent of surety, if any, to final payment, (5) a release or waiver of liens, claims, security interests, and encumbrances by all subcontractors and material suppliers, and (6), if required by the City, other data establishing payment or satisfaction of obligations, such as receipts, to the extent and in such form as may be designated by the City. If a subcontractor or material supplier refuses to furnish a release or waiver as required by the City, the Contractor may furnish a bond satisfactory to the City to indemnify the City against such lien. If such lien remains unsatisfied after payments are made, the Contractor shall refund to the City all money that the City may be compelled to pay in discharging such lien, including all costs and reasonable attorneys, fees. Acceptance of final payment by the Contractor, a subcontractor or material supplier shall constitute a waiver of claims by that payee, except those claims previously made in writing and identified by that payee as unsettled at the time of final application for payment. "EXHIBIT J" KEY PERSONNEL The following individuals are designated as Key Personnel under this Agreement and, as such, are necessary for the successful prosecution of the Work: Individual Position "EXHIBIT K" City will be administering the Agreement. "EXHIBIT L" RESERVED "EXHIBIT M" RESERVED "EXHIBIT N" RESERVED A1 RO CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YY I TYPE OF INSURANCE 8/26/20166Y) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Brand and Britt Insurance Agency 20 Grayson New Hope Road Suite A Grayson GA 30017 CONTACT NAME: Kristin Thomason PHONE (770) 963-6427 FAX (770)995-0192 A/C No : E-MAIL ADDRESS: kthomason@brandandbritt.com INSURERS AFFORDING COVERAGE NAIC # INSURER A :Builders Insurance 10704 INSURED Bayne Development Group, LLC 49 Piedmont Drive Suite 107 INSURERBAutO Owners 1898$ INSURER C:Evans ton Insurance Co an INSURER D: INSURER E: Winder GA 30680 INSURER F: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR I TYPE OF INSURANCE ADDL SUBR POLICY NUMBER I POLICY EFF MMIDD/YYYY POLICY EXP MM/DD LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE ❑X OCCUR EACH OCCURRENCE Is 11000,000 DAMAGE TO RENTED PREMISES Ea occurrence $ 100,000 X Y GLP-0187196-00 1/30/2016 1/30/2017 MED EXP (Any one person) S 10,000 PERSONAL &ADV INJURY S 1,000,000 GEN'LAGGREGATE LIMIT APPLIESPER: X POLICY PRO- JECT LOC GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OPAGG S 2,000,000 OTHER: S B AUTOMOBILE LIABILITY ANY AUTO AOSCHEDULED AUTOS AUTOS X Y 49-767342-00 4/7/2016 4/7/2017 COMBINED SINGLE LIMIT S 1,000,000 Ea accident BODILY INJURY (Per person) S BODILY INJURY (Per accident) S HIRED AUTOS AUTOS ED PROPERTY DAMAGE S Peracadent Underinsured motorist S 1,000,000 11 C X UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE �XOBW5770915 3/10/2016 3/10/2017 EACH OCCURRENCE S 4,000,000 AGGREGATE S 4,000,000 DED I X I RETENTIONS 10,000 $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/ R/EXECUTIVE OFFICER/MEMBER EXCLUDED? � EXCLUDED? (Mandatory in NH) If yes, describe under N / A Y WCV-0187189-01 1/30/2016 1/30/2017 H X _ STATUTE OER E.L. EACH ACCIDENT 500,000 5 E.L. DISEASE -EA EMPLOYE $ 500,000 E.L. DISEASE - POLICY LIMIT I S 500,000 DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The City and City's elected and appointed officials, officers, boards, commissioners, employees, representatives, consultants, servants, agents and volunteers shall be named as additional insures as respects: liability arising out of activites performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, leased or used by the Contractor; automobiles owned, leased, hired or borrowed by the contractor. The Contractor's insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self-insurance available to the Insured parties. A Waiver of Subrogation applies in favor of additional insureds with respect to General City of Milton 13000 Deerfield Pkwy Ste. 107F Milton, GA 30004 ACORD 25 (2014101) NS025 rgmenn SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Thomason/KTHOM���� v -1 aids-ZUI4 ACUKU GURPURATION. All rights reserved. The ACORD name and logo are registered marks of ACORD a4C4SOR'n® EVIDENCE OF PROPERTY INSURANCE DATo8n4//24/DIYYYY) 2016 THIS EVIDENCE OF PROPERTY INSURANCE 1S ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE ADDITIONAL INTEREST NAMED BELOW. THIS EVIDENCE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS EVIDENCE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE ADDITIONAL INTEREST. AGENCY PHONE r, . No. EYfl- COMPANY US ASSURE INSURANCE SERVICES OF FLORIDA, INC. P.O. BOX 10610 JACKSONVILLE, FL 32247-0120 CODE: AO072924 F.U. CODE: AGENCY CL STOMER 10 #: INSURED Bayne Development Group, LLC 49 Piedmont Drive Suite 107 Winder, GA 30680 LOCATIONIDES CRIPTION 0 Old Bull Pen Road ; Land Lot 342, 2nd District Milton, GA 30004 American Zurich Insurance Company LOAN NUMBER POLICY NUMBER ER09543994 EFFECTIVE DATE EXPIRATION DATE 08/22/2016 08/2212017 CONTINUED UNTIL n TERMINATED IF CHECKED THIS REPLACES PRIOR EVIDENCE DATED: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS EVIDENCE OF PROPERTY INSURANCE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ;OVERAGE INFORMATION IFORMS Builders Risk Coverage Form Any One Building or Structure All Covered Property at all Locations AMOUNT OF INSURANCE DEDUCTIBLE $1,000 $0 $440,320 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. ADDITIONAL INTEREST NAME AND ADDRESS City of Milton MORTGAGEE X ADDITIONAL INSURED LOSS PAYEE 13000 Deerfield Parkway, ; Suite 107F LOAN # Milton, GA 30004 AUTHORIZED REPRFS2FNT.1T 9 _ ACORD 27 (2009112)- I v `4 ©1993-2 A O D ORPORATION. All rights reserved. The ACORD name and logo are registered marks of A HOME OF'THEBEST QUALITY OF LIFE IN GEORGIA' MI LTO ' ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: eptember 1, 2016 FROM: Steven Krokoff, City Manage AGENDA ITEM: Consideration of a Resolution of the City of Milton, Georgia Enacting an Emergency Moratorium to Bar for 30 Days the Acceptance of Applications for Zonings and Development Permit Approvals, Including Approval of Final Plats, Pursuant to Chapter 64 or Chapter 50 of the Code of the City of Milton, Georgia for Property Adjacent to an Unpaved or Gravel Road and also for those AG -1 Properties Having Frontage Along a Gravel Road with a Paved Extension. MEETING DATE: Wednesday, September 7, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (, 4PPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: („yYES (J NO CITY ATTORNEY REVIEW REQUIRED: (,'YES (J NO APPROVAL BY CITY ATTORNEY. (-KAPPROVED / J NOT APPROVED PLACED ON AGENDA FOR: 01161 REMARKS: PHONE: 678.242.25001 FAX: 678.242.2499 ®Green *CP.4; IMoOccltyofmiHonga.us I w .cltyofmiBonga.us w Community ..., 1 13000 Deerfield Parkway, Suite 107 1 Milton GA 30D04 , a 1 STATE OF GEORGIA RESOLUTION NO. COUNTY OF FULTON A RESOLUTION OF THE CITY OF MILTON, GEORGIA ENACTING AN EMERGENCY MORATORIUM TO BAR FOR 30 DAYS THE ACCEPTANCE OF APPLICATIONS FOR ZONINGS AND DEVELOPMENT PERMIT APPROVALS, INCLUDING APPROVAL OF FINAL PLATS, PURSUANT TO CHAPTER 64 OR CHAPTER 50 OF THE CODE OF THE CITY OF MILTON, GEORGIA FOR PROPERTY ADJACENT TO AN UNPAVED OR GRAVEL ROAD AND ALSO FOR THOSE AG-1 PROPERTIES HAVING FRONTAGE ALONG A GRAVEL ROAD WITH A PAVED EXTENSION WHEREAS, the Section 1.12(b)(26) of the Charter of the City of Milton, Georgia (“City”) empowers the City to regulate development within the City limits through zoning; and WHEREAS, Chapter 64 of the current Code of the City of Milton, Georgia (“zoning ordinance”) divides property within the city into various districts, and regulates the use and development of property based on the district to which the property is designated; and WHEREAS, Chapter 50 of the current Code of the City of Milton, Georgia (“subdivision ordinance”) provides for various permits and approvals for development of subdivisions in the City; and WHEREAS, Section 64-416 of the zoning ordinance limits the size of lots in the AG-1 zoning district based on the type of road to which the property is adjacent, as follows: “(e) Minimum lot area shall be as follows: (1) One acre with frontage on paved road. (2) Three acres with frontage on unpaved road;” and WHEREAS, Section, 50-71, of the subdivision ordinance, provides as follows: For the division of land in the AG-1 (Agricultural) zoning district adjacent to or has access to unpaved roads, the following rules shall apply: a. Each proposed lot shall contain a minimum area of three acres. b. Each proposed lot shall provide at least 100 feet of road frontage, the minimum dimension of which shall be maintained to the building line of the lot. c. Each proposed lot shall provide at least 200 feet of lot width at the building line. 2 WHEREAS, the City Council is concerned that these two sections of the code pertaining to AG- 1 lots along paved or gravel roads may be in need of greater clarity to reflect the public policy objectives of the City of Milton; WHEREAS, the City Council is further concerned that there may exist in the City of Milton AG- 1 zoned properties adjacent to roads that are primarily gravel, but with a small amount of paved extension, that may therefore derive the unintended allowance of 1-acre minimum lot size development – when a 3-acre minimum lot size was intended; WHEREAS, the City Council believes that the zoning ordinance and subdivision ordinance may need to be modified to clarify what constitutes a “paved” road for purposes of subdivision; WHEREAS, to that end, the City Council has directed the Community Development department to consider changes to the zoning ordinance and the subdivision ordinance to ensure that the division of land in AG-1 with frontage along unpaved/gravel roads is undertaken consistent with the policy objectives of the City Council; WHEREAS, these changes may also involve clarifying that if an AG-1 lot has double frontage (i.e., frontage along both a paved road and gravel road), that the subdivision rules involving frontage along a gravel road will control; WHEREAS, there may be additional changes, to include a more precise definition of ‘paved road,’ a more precise definition of ‘gravel road,’ and changes involving subdivision where the frontage is along a road that is neither paved nor graveled; WHEREAS, due to recent events in Milton, the Council hereby finds that there is time urgency associated with these possible code changes and that a moratorium is the most legally appropriate way to ensure citizens and property owners are not confused by those local ordinances implicating development of property in the AG-1 zoning district with frontage along gravel/unpaved roads; WHEREAS, the City Council intends to consider amendments to the zoning ordinance and the subdivision ordinance in due course and as promptly as possible; and WHEREAS, the Georgia Supreme Court has held that a moratorium with respect to application of a zoning ordinance may be put in place for a reasonable period of time without the necessity of complying with the notice requirements of the Georgia Zoning Procedures Law (“ZPL”); and WHEREAS, the City finds a moratorium barring for 30 days the acceptance of zoning applications and applications for development permits and approvals, to include acceptance of final plats, pursuant to Chapter 64 or Chapter 50 of the Code of the City of Milton, Georgia for property with frontage adjacent to an unpaved road or gravel road and also for those AG-1 properties having frontage along a gravel road with a paved extension, to be reasonably necessary, the least restrictive means available, a reasonable exercise of the City’s police power, and in the best interests of the public health, safety, and welfare; 3 NOW, THEREFORE IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF MILTON, GEORGIA THAT: 1. The statements and representations set forth in the above preamble are hereby adopted by the City Council as if set forth verbatim; 2. The City does hereby enact a moratorium to bar for 30 days the acceptance of applications for zoning and development permits and approvals, to include acceptance of final plats, pursuant to Chapter 64 or Chapter 50 of the Code of the City of Milton, Georgia, for properties in the AG-1 zoning district having frontage along a gravel or unpaved road and also for those AG-1 properties having frontage along a gravel road with a paved extension in order to consider a longer moratorium after a public hearing and to consider amendment of the zoning ordinance and/or the subdivision ordinance as set forth in the preamble. 3. The moratorium imposed by this Resolution shall terminate on the earliest date of (1) 30 days from the date of adoption of this Resolution; (2) approval by the City Council of an additional moratorium after a public hearing; (3) any vote by a majority of a quorum of the Council terminating all or a portion of the moratorium, or (4) the adoption of an amendment of the zoning ordinance and/or the subdivision ordinance pertaining to the division of land in the AG-1 zoning district having frontage along a gravel or unpaved road or subdivision of land in the AG-1 zoning district having frontage along a gravel road with a paved extension. 4. The moratorium imposed herein does not limit the ability to submit applications for development plans or approvals for propert y other than property in the AG-1 zoning district having frontage adjacent to an unpaved/gravel road or AG-1 properties having frontage along a gravel road with a paved extension. 5. The moratorium imposed herein does not limit the ability of any property owner to develop their land in accordance with previously submitted applications or approvals or to develop their property if the right to so develop has lawfully vested. This Resolution shall be effective upon a majority vote by the City Council as ratified by the Mayor of the City of Milton, Georgia. SO RESOLVED, the public’s health, safety, and welfare demanding it, this 7th day of September, 2016. _____________________________ Joe Lockwood, Mayor Attest: ______________________________ (SEAL) Sudie Gordon, City Clerk HOME OF'THE BEST QUALITY OF LIFE IN GEORGIA' M I LTON*k ESTABLISHED2006 CITY COUNCIL AGENDA ITEM TO: City Council FROM: Steven Krokoff DATE: September 1, 2016 City ManageA/\/��V�l�/ AGENDA ITEM: Consideration of a Resolution of the Milton City Council to Enhance the Five GMA Ethics Principles for Certification to be a Georgia Certified City of Ethics. MEETING DATE: Wednesday, September 7, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (.KAPPROVED / J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (APES () NO CITY ATTORNEY REVIEW REQUIRED: (V'YES () NO APPROVAL BY CITY ATTORNEY. (4'APPROVED () NOT APPROVED PLACED ON AGENDA FOR: oq)07) Zol(p REMARKS: ©� Youm PHONE: 506.249iG� re,.011 -w *%m#ewx InroftItalmiltonpa.usIw.cltyotmlNw amm Community 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 W—W STATE OF GEORGIA RESOLUTION NO. COUNTY OF FULTON A RESOLUTION OF THE MILTON CITY COUNCIL TO ENHANCE THE FIVE GMA ETHICS PRINCIPLES FOR CERTIFICATION TO BE A GEORGIA CERTIFIED CITY OF ETHICS BE IT RESOLVED by the City Council of the City of Milton, GA as follows: WHEREAS, the Board of Directors of the Georgia Municipal Association has established a Certified City of Ethics program; and WHEREAS, the City of Milton, has been designated again in 2016 as a “Certified City of Ethics” under the GMA Program; and WHEREAS, part of the certification process requires the Mayor and Council to subscribe to the ethics principles approved by the GMA Board; and WHEREAS, the Mayor and Council recognize that to “Create an Environment of Honesty, Openness and Integrity” is one of the five ethics principles; and WHEREAS, the Mayor and Council recognize that technological advances in styles of communication present challenges to GMA’s Fifth Ethic Principle, and exposes them to questions of trust, openness and transparency by the community; and WHEREAS, the Mayor and Council wish to avoid any suspicion of impropriety in any act including the misuse of modern electronic devices such as cell phones or other future types and styles of communications during the course of any Open Public Meetings; and WHEREAS, all other Boards, Commissions, Committees, in conducting Open Public Meetings are subjected to comply with the same conditions of the five stated Principles; NOW THEREFORE BE IT RESOLVED that during the course of any Open Public Meeting or Executive Session, members of any Milton Board, Commission, or Committee, to include the City Council itself, shall disable all types of electronic communication devices for the duration of such meeting. A mechanism for such members to be notified of personal emergencies during a meeting shall be provided by the City. City provided computers or I-Pads for the sole purpose of following Council Agenda items and research of City data shall be the only electronic devices permitted to be used in Open Public Meetings. BE IT SO RESOLVED AND ORDAINED, this 7th day of September, 2016, by the Council of the City of Milton, Georgia. CITY OF MILTON, GEORGIA Attest: By: _____________________ Joe Lockwood, Mayor Sudie AM Gordon, City Clerk