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Agenda Packet CC - 09/19/2016 - Agenda Packet - 9-19-2016
Joe Lockwood, Mayor CITY COUNCIL Karen Thurman Matt Kunz Bill Lusk Burt Hewitt Joe Longoria Rick Mohrig CITY COUNCIL CHAMBERS City Hall, Suite 107E Monday, September 19, 2016 Regular Council Meeting Agenda 6:00 PM INVOCATION - Pastor Jerry Dockery, Crabapple First Baptist Church, Milton, Georgia CALL TO ORDER 1) ROLL CALL 2) PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood) 3) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 16-205) 4) PUBLIC COMMENT MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 19, 2016 Page 2 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 5) CONSENT AGENDA 1. Approval of the Financial Statements for the Period Ending August, 2016. (Agenda Item No. 16-206) (Bernadette Harvill, Finance Manager) 2. Approval of a Professional Services Agreement between the City of Milton and ECOFLO, Inc. for Milton’s Household Paint and Chemicals Collections Event (HPCC) to be held on September 24, 2016. (Agenda Item No. 16-207) (Teresa Stickels, Sustainability Coordinator) 3. Approval of an Agreement between the City of Milton and FunFare to Provide Event Services for the 2016 Crabapple Fest. (Agenda Item No. 16-208) (Courtney Spriggs, Public Outreach Coordinator) 4. Approval of an Agreement between the City of Milton and Crabapple Community Association Regarding Responsibilities and Obligations Related to Co-Hosting of the Crabapple Fest. (Agenda Item No. 16-209) (Courtney Spriggs, Public Outreach Coordinator) 5. Approval of a Professional Services Agreement between the City of Milton and Data Media Associates, Inc. for Property Tax Billing. (Agenda Item No. 16-210) (Bernadette Harvill, Finance Manager) 6. Approval of a Contract between the City of Milton and AT&T for Internet Services. (Agenda Item No. 16-211) (David Frizzell, IT Manager) 7. Approval of a Resolution and Underground Easement for the Installation of Power Service at City Hall. (Agenda Item No. 16-212) (Carter Lucas, Assistant City Manager) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 19, 2016 Page 3 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 6) REPORTS AND PRESENTATIONS 1. Proclamations Recognizing Constitution Week Presented to the Daughters and Children of the American Revolution (Martha Stewart Bulloch Society), Daughters of the American Revolution (Chestatee River Chapter), Daughters of the American Revolution (Patriots of Liberty Chapter) and the Sons of the American Revolution (Piedmont Chapter). (Presented by Councilmember Bill Lusk) 7) FIRST PRESENTATION (None) 8) PUBLIC HEARING 1. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt Amendments to the Fiscal 2016 Budget for Each Fund of the City of Milton, Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 16-194) (First Presentation at September 7, 2016 Regular City Council Meeting) (Discussed at September 12, 2016 Council Work Session) (Stacey Inglis, Assistant City Manager) 2. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2017 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown In Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 16-195) (Presented under Reports and Presentations at August 15, 2016 Council Meeting) (First Presentation at September 7, 2016 Regular City Council Meeting) (Discussed at September 12, 2016 Council Work Session) (Stacey Inglis, Assistant City Manager) 9) ZONING AGENDA (None) 10) UNFINISHED BUSINESS MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 19, 2016 Page 4 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 1. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt Amendments to the Fiscal 2016 Budget for Each Fund of the City of Milton, Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 16-194) (First Presentation at September 7, 2016 Regular City Council Meeting) (Discussed at September 12, 2016 Council Work Session) (Public Hearing at September 19, 2016 Regular City Council Meeting) (Stacey Inglis, Assistant City Manager) 2. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2017 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown In Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 16-195) (Presented under Reports and Presentations at August 15, 2016 Council Meeting) (First Presentation at September 7, 2016 Regular City Council Meeting) (Discussed at September 12, 2016 Council Work Session) (Public Hearing at September 19, 2016 Regular City Council Meeting) (Stacey Inglis, Assistant City Manager) 3. Consideration of a Utility and Fiber Easement Agreement by and between the City of Milton and Verizon Wireless, LLC d/b/a Verizon Wireless respecting the Providence site. (Agenda Item No. 16-152) (Deferred at July 11, 2016 Regular City Council Meeting) (Ken Jarrard, City Attorney) 11) NEW BUSINESS 1. Consideration of Subdivision Plat Revisions Approval: Name of Development/ Location Action Comments/ # lots Total Acres Density 1. Wood Acres, LL 699, 742 Final Plat Create 3 lots 13.4 .7 lots / acre 2. Woodwinds @ New Providence, LL 877 Final Plat Create 18 lots 27.2 .66 lots / acre 3. 15355 Hopewell Rd, LL 474 Minor Plat Create 2 lots 2.63 .75 lots / acre MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 19, 2016 Page 5 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 4. 15300 Thompson Rd, LL 474 Minor Plat Create 2 lots 2.05 .975 lots / acre 5. Westminster, LL 924, 925, 876 Final Plat Revision 14 lots Dedicate streets 27.1 .51 lots / acre 6. Cagle/ Greer, LL 625, 626 Minor Plat Combine 3&4 2 lots 4.9 .41 lots / acre 7. 625 Old Dorris Rd, LL, 992 Minor Plat Combine 2 lots 5.98 .17 lots / acre 8. The Manor 5 B, LL 396, 397 Final Plat Create 5 lots 6.4 .78 lots / acre 9. Wood Bend, LL 631 Minor Plat Create 3 lots 9.8 .31 lots / acre 10. Wisdarium LLC, LL 973, 974 Minor Plat Combine 2 lots 2.9 ,34 lots / acre 11. The Manor Enclave II, LL394, 395 Final Plat Revision, Change address lot 8, 37 lots 45.02 .82 lots / acre 12. Vintage Custom Homes, LL 338 Minor Plat Create 2 lots 3.36 .59 lots / acre 13. Ebenezer Pond, 1071, 1090 Final Plat Create 18 lots 26.03 .69 lots / acre 14. Kensley phase I, LL1049 Final Plat Create 29 lots 7.7 3.77 lots / acre 15. The Manor Phase 2 E C, LL 322, . 323 Minor Plat Create 3 lots 15.6 .19 lots / acre (Agenda Item No. 16-213) (Kathleen Field, Community Development Director) 12) MAYOR AND COUNCIL REPORTS 13) STAFF REPORTS Department Updates 1. Community Development 2. Human Resources 14) EXECUTIVE SESSION (if needed) 15) ADJOURNMENT (Agenda Item No. 16-214) HOME OF' HE BE ST QUALITY OF LIEO M T I tTON ES TABLISH ED 2006 5t, CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 14, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Approval of the Financial Statements for the Period Ending August, 2016. MEETING DATE: Monday, September 19, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: APPROVED ONOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES -kNO CITY ATTORNEY REVIEW REQUIRED: () YES '(�,NO APPROVAL BY CITY ATTORNEY: () APPROVED () NOT APPROVED PLACED ON AGENDA FOR: 091?<D0( b REMARKS: ©,y Yuun __ PHONE: 678.242.25001 FAX: 678.242.2499 ® Gren e • *�* Info®eilyolmiNonga.uslwww.ellyoimiltonga.us MMURCommunityF..4 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 - - To: Honorable Mayor and City Council Members From: Bernadette Harvill, Finance Manager Date: Submitted on September 14, 2016 for the September 19, 2016 Regular Council Meeting Agenda Item: Financial Statements for Period 11 – August 2016 Overview and Financial Highlights: General Fund Revenue collections for the General Fund are .23% over what is anticipated for the eleventh period of the fiscal year. Total expenditures to-date are $35,374,878 and are 3.01% less than expected for this period of the fiscal year. Capital Project Fund Expenditures within this fund continue to occur on a project-by-project basis. With a total project expenditure budget of $25,658,906, capital expenditures-to-date total $8,746,917. City of Milton STATEMENT OF REVENUES & EXPENDITURES General Fund For the Period Ending July 2016 Actual Budgeted Variance over/(under)Actual Budgeted Variance over/(under) Property Tax 9,902,000 15,609 14,000 1,609 378,460 359,500 18,960 Motor Vehicle Tax 975,000 45,757 81,250 (35,493) 582,246 812,500 (230,254) Intangible Tax 200,000 24,195 16,667 7,529 211,402 166,667 44,735 Real Estate Transfer Tax 85,000 8,824 7,083 1,740 88,962 70,833 18,129 Franchise Fees 1,900,000 17,762 19,000 (1,238) 1,507,786 1,489,171 18,614 Local Option Sales Tax 8,300,000 702,162 691,667 10,495 7,089,880 6,916,667 173,214 Alcohol Beverage Excise Tax 295,000 23,780 24,583 (803) 245,845 245,833 12 Business & Occupation Tax 650,000 5,908 3,250 2,658 648,134 637,000 11,134 Insurance Premium Tax 1,800,000 - - - - - - Financial Institution Tax 39,000 - - - 46,001 39,000 7,001 Penalties & Interest 32,300 1,660 608 1,051 35,184 29,608 5,575 Alcohol Beverage Licenses 145,000 150 - 150 140,600 139,200 1,400 Other Non-Business Permits/Licenses 16,800 1,324 1,375 (51) 21,084 15,400 5,684 Zoning & Land Disturbance Permits 217,100 11,095 18,092 (6,997) 157,842 199,008 (41,166) Building Permits 480,000 40,433 40,000 433 409,243 440,000 (30,757) Intergovernmental Revenue - - - - - - - Other Charges for Service 600,000 29,857 38,249 (8,392) 489,403 514,859 (25,455) Municipal Court Fines 550,000 42,629 45,833 (3,204) 482,401 504,167 (21,766) Interest Earnings 20,450 4,226 1,704 2,522 41,203 18,746 22,458 Contributions & Donations - 201 - 201 11,165 - 11,165 Other Revenue 47,628 9,573 3,969 5,604 107,276 43,659 63,617 Other Financing Sources 9,973,171 6,327 6,667 (339) 9,946,511 9,946,850 (339) Total Revenues 36,228,449 991,472 1,013,997 (22,525)22,640,629 22,588,668 51,961 Actual Budgeted Variance over/(under)Actual Budgeted Variance over/(under) Mayor and Council 171,375 8,514 9,547 (1,033) 133,136 147,590 (14,454) City Clerk 193,574 13,880 12,517 1,363 148,670 167,291 (18,621) City Manager 705,273 47,474 46,363 1,111 614,117 632,007 (17,889) General Administration 43,557 6,709 5,681 1,028 42,423 44,554 (2,131) Finance 427,877 26,057 30,159 (4,103) 364,533 383,205 (18,671) Legal 230,000 - - - 252,384 230,000 22,384 Information Technology 837,203 46,815 54,513 (7,698) 686,249 747,076 (60,827) Human Resources 341,602 17,401 19,676 (2,274) 229,331 245,037 (15,706) Risk Management 216,328 23,523 19,444 4,079 190,701 186,046 4,655 General Government Buildings 396,421 32,202 33,035 (833) 354,218 363,386 (9,168) Public Information & Marketing 309,345 9,371 21,317 (11,946) 243,842 274,918 (31,076) Municipal Court 323,708 20,969 22,251 (1,282) 248,272 291,566 (43,295) Police 4,202,095 259,858 313,192 (53,334) 3,548,080 3,746,106 (198,026) Fire 5,997,260 409,022 402,502 6,520 5,162,704 5,430,546 (267,842) Public Works 2,086,601 145,828 152,453 (6,624) 1,720,267 1,794,854 (74,586) Parks & Recreation 1,509,405 80,436 98,935 (18,499) 1,012,836 1,305,357 (292,521) Community Development 688,885 49,151 48,197 953 562,426 617,657 (55,231) Economic Development 78,588 3,719 3,634 85 63,614 67,514 (3,899) Debt Service - Capital Lease Payment - - - - - - - Operating Transfers to Other Funds 22,500,005 2,702,931 2,702,931 - 19,797,074 19,797,074 - Operating Reserve 187,401 - - - - - - Total expenditures 41,446,503 3,903,860 3,996,347 (92,487)35,374,878 36,471,782 (1,096,904) Net Income/(Loss)(5,218,054)(2,912,388)(12,734,249) Fund Balance - Beginning 10,081,237 10,081,237 Fund Balance - Ending 4,863,183 (2,653,012) Revenues Annual Budget Current Month Year-to-Date Operating Expenditures Annual Budget Current Month Year-to-Date Page 2 of 10 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Earth Day Vendor Fee 2,000$ -$ 170$ (1,830)$ Hometown Jubilee Vendor Fee 1,000 - - (1,000) Interest Revenues - 1 9 9 Crabapple Fest Sponsor 15,000 1,500 2,500 (12,500) Earth Day Sponsor 4,500 - 2,250 (2,250) Concert Sponsor - - - - Mayor's Run Sponsor 1,000 - 2,000 1,000 Donations/MGG - - 310 310 T-shirt Sales - - - - Mayor's Run Reg. Fees - - 375 375 Roundup Food Sales - - - - Total revenues 23,500$ 1,501$ 7,615$ (15,885)$ EXPENDITURES Current: Special Events 79,140$ 592$ 59,359$ 19,781$ Total Expenditures 79,140$ 592$ 59,359$ 19,781$ OTHER FINANCING SOURCES (USES) Transfers in from Hotel/Motel Tax Fund 47,000$ 738$ 47,000$ -$ Total other financing sources and uses 47,000$ 738$ 47,000$ -$ Net change in fund balances (8,640)$ (4,745)$ Fund balances - beginning 30,712 30,712 Fund balances - ending 22,072$ 25,967$ City of Milton Special Events Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2016 Page 3 of 10 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Cash Confiscations/State Funds -$ -$ -$ -$ Cash Confiscations/Fed Funds/US Marshal - - - - Cash Confiscations/Federal Funds - 861 50,977 50,977 Interest Revenues/State Funds - 2 20 20 Interest Revenues/Federal Funds - 3 57 57 Realized Gain on Investments/State Funds - - - - Budgeted Fund Balance - - - - Total revenues -$ 866$ 51,054$ 51,054$ EXPENDITURES Current: Police -$ 183$ 136,098$ (136,098)$ Total Expenditures -$ 183$ 136,098$ (136,098)$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ -$ Total other financing sources and uses -$ -$ -$ -$ Net change in fund balances -$ (85,045)$ Fund balances - beginning 202,497 202,497 Fund balances - ending 202,497$ 117,453$ City of Milton Confiscated Assets Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2016 Page 4 of 10 Original Budgeted Amounts Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Wireless 911 Fees 890,000$ 890,000$ 33,149$ 681,530$ (208,470)$ Interest Revenue - - 8 96 96 Total revenues 890,000$ 890,000$ 33,157$ 681,626$ (208,374)$ EXPENDITURES Current: Public Safety 909,080$ 909,080$ 1,604$ 522,587$ 386,493$ Total Expenditures 909,080$ 909,080$ 1,604$ 522,587$ 386,493$ OTHER FINANCING USES Unallocated -$ -$ -$ -$ -$ Operating Transfer Out to Capital Projects 300,000$ 43,626$ 7,271$ 36,355$ (7,271)$ Net change in fund balances (319,080)$ (62,706)$ 122,684$ Fund balances - beginning 62,719 768,794 62,719 Fund balances - ending (256,361)$ 706,088$ 185,403$ City of Milton E-911 Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2016 Page 5 of 10 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Taxes Hotel/Motel Taxes 67,000$ 7,066$ 53,327$ (13,673)$ Total revenues 67,000$ 7,066$ 53,327$ (13,673)$ OTHER FINANCING SOURCES/(USES) Transfers out to General Fund 20,000$ 6,327$ 6,327$ (13,673)$ Transfers out to Special Events Fund 47,000 738 47,000 - Total other financing sources and uses 67,000$ 7,066$ 53,327$ (13,673)$ Net change in fund balances - - Fund balances - beginning - - Fund balances - ending -$ -$ City of Milton Hotel/Motel Tax Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2016 Page 6 of 10 Original Budgeted Amounts Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Charges for Service Infrastructure Maintenance Fee 90,000$ 90,000$ 7,330$ 81,643$ (8,357)$ Infrastructure Maint Penalty & Interest -$ -$ -$ 1,397$ 1,397$ Sidewalk Replacement Account - - - - - Crabapple Paving Fee - - - - - Traffic Calming - - - - - Tree Recompense - - 18,500 94,000 94,000 Landfill Host Fees 120,000 120,000 35,982 106,274 (13,726) HYA Fees - - - - Interest Revenue 500 500 3 804 304 Realized Gain or Loss on Investments - - - - - Insurance Proceeds/Public Safety - - - - - Insurance Proceeds/Parks & Rec - - - 14,399 14,399 Insurance Proceeds/Public Works - - - - - Atlanta HIDTA Stipend - - 1,500 6,000 6,000 Capital Lease Proceeds - - - - - Total revenues 210,500 210,500 63,316$ 304,515$ 94,015$ EXPENDITURES Capital Outlay City Council 710,069$ 710,069$ -$ 2,301$ 707,768$ General Admin 13,762 13,762 - - 13,762 General Govt Bldg - 9,935,171 396,658 3,697,361 6,237,810 Finance - - - - - IT - - - - - Court 100,000 55,000 - 1,700 53,300 Police 1,079,618 1,079,618 - 230,889 848,729 Fire 2,541,748 2,541,748 875,557 1,064,903 1,476,845 Public Works 8,614,121 8,678,121 54,861 3,634,769 5,043,352 Parks & Recreation 2,318,210 2,318,210 - 70,210 2,248,000 Community Development 247,207 327,207 8,364 44,786 282,421 Total Capital Outlay 15,624,735$ 25,658,906$ 1,335,440$ 8,746,917$ 16,911,989$ Excess of revenues over expenditures (15,414,235) (25,448,406) (1,272,125) (8,442,402) (16,817,973) OTHER FINANCING SOURCES/(USES) Transfers in from General Fund 8,327,979$ 18,763,150$ 2,433,193$ 16,329,957$ (2,433,193)$ Transfers in from E-911 Fund 300,000$ 43,626$ 7,271$ 36,355$ (7,271)$ Unallocated - - - - -$ Lease Proceeds - - - - -$ Proceeds of Sale of Assets - - - -$ Budgeted Fund Balance - - - - - Total other financing sources and uses 8,627,979 18,806,776 2,440,464 16,366,312 (2,440,464) Net change in fund balances (6,786,256) (6,641,630) 7,923,910 Fund balances - beginning 7,224,493 7,224,493 7,224,493 Fund balances - ending 438,237$ 582,863$ 15,148,402$ City of Milton Capital Project Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2016 Page 7 of 10 Original Budgeted Amounts Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Intergovernmental Revenues GDOT Crabapple Streetscape 500,000$ 500,000$ -$ -$ (500,000)$ GDOT TAP (Big Creek Greenway)146,732 146,732 - 98,200 (48,532) CDBG 24,700 24,700 - 32,619 7,919 LMIG Funds 200,000 200,000 - 280,076 80,076 GDOT HPP Funds 5,938,408 5,938,408 2,200,000 2,200,000 (3,738,408) MARTA Grant 74,650 74,650 - 2,788 (71,863) SR 9 @ Bethany Bend Grant 872 872 - - (872) GDOT-Signage/Landscaping 4,062 4,062 - - (4,062) Trail Connection to Big Creek Greenway - - - - - Interest Revenues - - 88 250 250 Total revenues 6,889,424$ 6,889,424$ 2,200,088$ 2,613,932$ (4,275,492)$ EXPENDITURES Capital Outlay Unallocated -$ Public Safety - Public Works 6,212,525$ 5,712,525$ 36,284$ 603,406$ 5,109,119$ Community Development 4,900 4,900 - - 4,900 Total Capital Outlay 6,217,425$ 5,717,425$ 36,284$ 603,406$ 5,114,019$ Excess of revenues over expenditures 671,999 1,171,999 2,163,804 2,010,526 838,527 OTHER FINANCING SOURCES (USES) Transfers in from General Fund 1,411,202$ 911,202$ 34,267$ 876,935$ (34,267)$ Transfers in to General Fund - - -$ -$ -$ Budgeted Fund Balance - - - - - Total other financing sources and uses 1,411,202$ 911,202$ 34,267$ 876,935$ (34,267)$ Net change in fund balances 2,083,201 2,083,201 2,887,461 Fund balances - beginning (2,082,969) (2,082,969) (2,082,969) Fund balances - ending 232$ 232$ 804,492$ City of Milton Capital Grant Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2016 Page 8 of 10 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Admin Fund -$ 4,917$ 24,622$ 24,622$ Law Enforcement Fund - 2,182$ 14,798$ 14,798$ Fire Fund - 12,502$ 84,797$ 84,797$ Road Fund - 15,602$ 105,824$ 105,824$ Park Fund - 133,625$ 615,295$ 615,295$ Interest Revenues - 34 170$ 170$ Total revenues -$ 168,862$ 845,506$ 845,506$ EXPENDITURES Admin Police Fire Public Works Parks & Recreation Total Capital Outlay -$ -$ -$ -$ Excess of revenues over expenditures - 168,862 845,506 845,506 OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ Total other financing sources and uses -$ -$ -$ -$ Net change in fund balances - 845,506 Fund balances - beginning - - Fund balances - ending -$ 845,506$ City of Milton Capital Projects Fund - Impact Fees Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2016 Page 9 of 10 Original Budgeted Amounts Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Intergovernmental Revenues Interest Revenues 4 1,218 1,218 Contributions & Donations - - - - - Total revenues -$ -$ 4$ 1,218$ 1,218$ EXPENDITURES Capital Outlay General Government Buildings 9,935,171$ -$ -$ -$ -$ Parks & Recreation 822,974 822,974 - 774,914 48,060 Bond Principal 589,878 589,878 - - 589,878 Bond Interest 276,256 276,256 - 153,529 122,727 Total Capital Outlay 11,624,279$ 1,689,108$ -$ 928,443$ 760,665$ Excess of revenues over expenditures (11,624,279) (1,689,108) 4 (927,225) 761,883 OTHER FINANCING SOURCES (USES) Transfers in from General Fund 2,825,653$ 2,825,653$ 235,471$ 2,590,182$ (235,471)$ Transfers out to General Fund -$ (9,935,171)$ -$ (9,935,171)$ -$ Revenue Bond Proceeds 689,868 689,868 - 689,868 (0)$ Total other financing sources and uses 3,515,521$ (6,419,650)$ 235,471$ (6,655,122)$ (235,472)$ Net change in fund balances (8,108,758) (8,108,758) (7,582,347) Fund balances - beginning 8,109,005 8,109,005 8,109,005 Fund balances - ending 247$ 247$ 526,659$ City of Milton Capital Projects Fund - Revenue Bond Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2016 Page 10 of 10 HOME OF'THE BEST QUALITYOF LIFIN GEORGIA' MILTOE ESTABLISH ED 2007 5K CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 14, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Approval of a Professional Services Agreement between the City of Milton and ECOFLO, Inc. for Milton's Household Paint and Chemicals Collections Event (HPCC) to be held on September 24, 2016. MEETING DATE: Monday, September 19, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: 't -),APPROVED NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: -YES () NO CITY ATTORNEY REVIEW REQUIRED: -$4 YES () NO APPROVAL BY CITY ATTORNEY: APPROVED PLACED ON AGENDA FOR: 091gaa16 REMARKS: () NOT APPROVED PHONE: 678.242.25001 FAX: 678.242.2499reee N s M e w Community 130Dal olmiMd P a.ua , Suite e 1 Milton J,� „:p I....... 13000 Deerfield Parkway, Suite 107 Mil}on GA 30004 �S.— '40 To: Honorable Mayor and City Council Members From: Teresa Stickels, Sustainability Coordinator Date: Submitted on Sept. 2, 2016 for the September 19, 2016 Regular Council Meeting Agenda Item: Approval of a Professional Services Agreement between the City of Milton and ECOFLO, Inc. for Milton’s Household Paint and Chemicals Collections Event (HPCC) to be held on September 24, 2016. ______________________________________________________________________________ Department Recommendation: Staff is recommending approval of the Professional Services Agreement. Executive Summary: This agreement is to provide services for a one day Household Paint and Chemical collection event to collect and properly dispose of paint, chemicals and other hazardous materials from Milton residents. The budget should allow us to serve over 250 Milton residents and the event will be managed by use of a pre-registration process to pre-qualify residency and determine quantities. Funding and Fiscal Impact: The FY16 portion of this agreement is funded. This agreement has the potential of being multi-year pending future appropriations. Alternatives: N/A Legal Review: Sam VanVolkenburgh – Jarrard & Davis (September 1, 2016) Concurrent Review: Steven Krokoff, City Manager Kathleen Field, Community Development Director Attachment(s): Professional Services Agreement HOMFOF' ESTABLIS1 IED 2006 PROFESSIONAL SERVICES AGREEMENT Hazardous Household Paint and Chemicals Collections Event (HPCC) This Professional Services Agreement (the "Agreement") is made and entered into this day of , 2016 (the "Effective Date"), by and between the CITY OF MILTON, GEORGIA (hereinafter referred to as the "City"), a municipal corporation of the State of Georgia, acting by and through its governing authority, the Mayor and City Council, and having its principal place of business at 13000 Deerfield Parkway Suite 107F, Milton GA 30004, and ECOFLO, Inc. ("the Consultant"), having its principal place of business at 3750 Patterson St., Greensboro, NC 27407. WITNESSETH THAT: WHEREAS, the City desires to employ a Consultant to perform the services described herein (the "Work"); and WHEREAS, Consultant has familiarized itself with the Contract Documents (as defined below), the Work, and with all local conditions and applicable federal, state and local laws, ordinances, rules and regulations. NOW THEREFORE, the City and Consultant, in consideration of the mutual promises contained herein and other good and valuable consideration, the sufficiency of which is hereby acknowledged, agree as follows: Section 1. Contract Documents: This Agreement and the following named Exhibits, attached hereto and incorporated herein by reference, constitute the "Contract Documents": EXHIBIT A WORK DESCRIPTION EXHIBIT B [RESERVED] EXHIBIT C CONTRACTOR AFFIDAVIT AND AGREEMENT EXHIBIT D SUBCONTRACTOR AFFIDAVIT AND AGREEMENT To the extent that there may be any conflict among the Contract Documents, the provision operating most to the benefit of the City shall govern. Section 2. The Work: Consultant shall provide all Work described in the Work Description attached hereto as Exhibit "A". Unless otherwise stated in the Contract Documents, the Work shall include Consultant's provision of materials, labor, expenses, and any other cost or item necessary to complete the Work, which is generally described as "Household paint and chemicals collections event (commonly referred to as a household hazardous waste collection event) at Cambridge High School located in the City of Milton." The parties anticipate that Exhibit A may be supplemented by mutual written agreement (in conformance with Section 4 of this Agreement) if additional collection events are planned by the City during the Term of this Agreement. Page 1 of 24 Section 3. Contract Time: A. Time for Performance by Consultant: Consultant understands that time is of the essence of this Agreement and warrants that it will perform the Work in a prompt manner, which shall not impose delays on the progress of the Work. Consultant shall provide the Work in accordance with the schedule of events set forth in Exhibit "A". B. Term; Auto -Termination and Renewal: The Term of this Agreement will begin on the Effective Date and end on September 30, 2018, provided that certain obligations will survive termination/expiration of this Agreement, including the Consultant's indemnification obligations. Because the Term of this Agreement is for more than one year, as required by O.C.G.A. § 36-60-13 the Agreement shall terminate absolutely and without further obligation on the part of City on September 30 of each year of the Term, and shall automatically renew on October 1 of each year of the Term, absent either party's provision of written notice of non -renewal at least five days prior to the October 1 yearly renewal date. Title to any supplies, materials, equipment, or other personal property shall remain in Consultant until fully paid for by City. In the event of non -renewal, City shall pay Consultant for Work performed to date in accordance with Section 5 herein. C. Termination for Breach and Convenience: Either party may terminate this Agreement for breach after providing notice of breach and allowing the other party fifteen days' time to cure. In addition, the City may terminate this agreement at any point during the Term for convenience, after giving thirty days' notice to Consultant. Provided that no damages are due to City for Consultant's breach of this Agreement, upon termination City shall pay Consultant for Work performed to date in accordance with Section 5 herein. Section 4. Work Changes: Any changes to the Work requiring an increase in the Contract Price, as defined below, shall require a written change order executed by the City in accordance with its purchasing regulations. Section 5. Compensation and Method of Payment: City agrees to pay Consultant for the services performed and costs incurred by Consultant upon the City's certification that the services were actually performed and costs actually incurred in accordance with this Agreement. No payments will be made for unauthorized work. Compensation for services performed and, if applicable, reimbursement for costs incurred shall be paid to Consultant upon the City's receipt and approval of an invoice, submitted upon completion of the Work, setting forth in detail the services performed and costs incurred. Invoices shall reflect charges incurred versus charges budgeted. The total amount paid under this Agreement for the Work in each fiscal year (October 1 — September 30) of the Term shall not exceed $12,000.00 (the "Contract Price"), except as may be modified pursuant to Section 4 above. The compensation for Work performed shall be based upon the unit prices set forth in Exhibit "A." Consultant shall take no calculated risk in the performance of the Work. Specifically, Consultant agrees that in the event it cannot perform the Work within the budgetary limitations established without disregarding sound principles of Consultant's industry, Consultant will give written notice thereof immediately to the City. Section 6. Covenants of Consultant A. Assignment of Agreement: Consultant covenants and agrees not to assign or transfer any interest in, nor delegate any duties of this Agreement, without the prior express written consent of the City. Page 2 of 24 B. Responsibility of Consultant and Indemnification of City: Consultant covenants and agrees to take and assume all responsibility for the Work rendered in connection with this Agreement. Consultant shall bear all losses and damages directly or indirectly resulting to it and/or City on account of the performance or character of the Work rendered pursuant to this Agreement. Consultant shall defend, indemnify and hold harmless City and City's elected and appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers (individually an "Indemnified Party" and collectively "Indemnified Parties") from and against any and all claims, suits, actions, judgments, injuries, damages, losses, costs, expenses and liability of any kind whatsoever, including but not limited to attorney's fees and costs of defense ("Liabilities"), which may arise from or be the result of an alleged willful, negligent or tortious act or omission arising out of the Work, performance of contracted services, or operations by Consultant, any subcontractor, anyone directly or indirectly employed by Consultant or subcontractor or anyone for whose acts or omissions Consultant or subcontractor may be liable, regardless of whether or not the act or omission is caused in part by a party indemnified hereunder Consultant shall not be required to indemnify the City or its officers, boards, commissions, elected or appointed officials, employees or agents against liability or claims for damages, losses, or expenses, including attorney fees, arising out of bodily injury to persons, death, or damage to property caused by or resulting from the sole negligence of the City or its officers, boards, commissions, elected or appointed officials, employees or agents. This obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. This obligation to indemnify, defend, and hold harmless the Indemnified Party(ies) shall survive expiration or termination of this Agreement, provided that the claims are based upon or arise out of actions or omissions that occurred during the performance of this Agreement. C. Independent Consultant: Consultant hereby covenants and declares that it is engaged in an independent business and agrees to perform the Work as an independent Consultant, not as agent or employee of City. Inasmuch as City and Consultant are parties independent of one another, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing by both parties. Consultant agrees not to represent itself as City's agent for any purpose to any party or to allow any employee to do so, unless specifically authorized, in advance and in writing, and then only for the limited purpose stated in such authorization. Consultant shall assume full liability for any contracts or agreements Consultant enters into on behalf of City without the express knowledge and prior written consent of City. D. Authority to Contract: The Consultant covenants and declares that it has obtained all necessary approvals of its board of directors, stockholders, general partners, limited partners or similar authorities to simultaneously execute and bind the Consultant to the terms of this Agreement, if applicable. E Insurance: (1) Requirements: The Consultant shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to Page 3 of 24 property which may arise from or in connection with the performance of the Work by the Consultant, its agents, representatives, employees or sub -consultants. All policies shall be subject to approval by the City Attorney to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. (2) Minimum Limits of Insurance: The Consultant shall maintain limits no less than: (a) Commercial General Liability of $1,000,000 combined single limit per occurrence with comprehensive coverage including but not limited to coverage for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (b) Comprehensive Automobile Liability (owned, non -owned, hired) of $1,000,000 combined single limit per occurrence for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (c) Professional Liability of $1,000,000 limit for claims arising out of professional services caused by the Consultant's errors, omissions, or negligent acts. (d) Workers' Compensation limits as required by the State of Georgia and Employers Liability limits of $1,000,000 per occurrence or disease. (e) Pollution and Remediation of $5,000,000 million per condition for owned disposal sites and $1,000,000 per condition at non -owned disposal sites. (3) Deductibles and Self -Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by the City in writing so that City may ensure the financial solvency of Consultant; self-insured retentions should be included on the certificate of insurance. (4) Other Insurance Provisions: The policy is to contain, or be endorsed to contain, the following provisions: (a) General Liability Pollution and Remediation and Automobile Liability Coverage. (i) Additional Insured Requirement. City and City's elected and appointed officials, officers, boards, commissioners, employees, representatives, consultants, servants, agents and volunteers (individually "Insured Party" and collectively "Insured Parties") shall be named as additional insureds as respects: liability arising out of activities performed by or on behalf of Consultant; products and completed operations of Consultant; premises owned, leased, or used by Consultant; automobiles owned, leased, hired, or borrowed by Consultant. The Page 4 of 24 coverage shall contain no special limitations on the scope of protection afforded to the Insured Parties. (ii) The Consultant's insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self-insurance available to the City, its officials, employees, agents or volunteers. Any insurance or self-insurance maintained by the City, its officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. (iii) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officials, employees, agents or volunteers. (iv) Coverage shall state that the Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (v) Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. (vi) The insurer agrees to waive all rights of subrogation against the City, its officials, employees, agents and volunteers for losses arising from work performed by the Consultant for the City. (vii) All endorsements to policies shall be executed by an authorized representative of the insurer. (b) Workers' Compensation Coverage. The insurer will agree to waive all rights of subrogation against the City, its officials, employees, agents and volunteers for losses arising from Work performed by the Consultant for the City. (c) All Coverages. (i) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. (ii) Policies shall have concurrent starting and ending dates. (iii) Policies shall include an endorsement incorporating the Indemnification obligations assumed by the Consultant under the terms of this Agreement. (5) Acceptability of Insurers: Insurance is to be placed with insurers with an A.M. Bests' rating of no less than ANII. Page 5 of 24 (6) Verification of Coverage: The Consultant shall furnish the City with certificates of insurance and endorsements to the policies evidencing coverage required by this clause prior to the start of work. The certificates of insurance and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate of insurance and endorsements shall be on a form utilized by the Consultant's insurer in its normal course of business and shall be received and approved by the City prior to execution of this Agreement by the City. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. The Consultant shall provide proof that any expiring coverage has been renewed or replaced at least two (2) weeks prior to the expiration of the coverage. (7) Sub -consultants: The Consultant shall include all sub -consultants as insureds under its policies or shall furnish separate certificates and endorsements for each sub -consultant. All coverage for sub -consultants shall be subject to all of the requirements stated in this Agreement, including but not limited to naming the parties as additional insureds. (8) Claims -Made Policies: The Consultant shall extend any claims -made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is later. (9) Consultant's Duty to Provide Notice of Reduction in Coverage: Consultant shall provide written notice to City at least thirty (30) days prior to any reduction, suspension, voiding, or cancellation of coverage. Consultant shall require the same notice to the City in all subcontractor contracts. F. Licenses, Certifications and Permits; Standard of Care: Consultant covenants and declares that it has obtained and will maintain all diplomas, certificates, licenses, permits or the like required by any national, state, regional, city, and local boards, agencies, commissions, committees or other regulatory bodies to perform the Work. Consultant shall comply with applicable legal requirements and meet the standard of care and quality ordinarily expected of its industry. Consultant shall employ only persons duly qualified in the appropriate area of expertise to perform the Work described in this Agreement. G. Acknowledgment of Restriction on Gratuities: The Consultant and the City acknowledge that it is prohibited for any person to offer, give, or agree to give any City employee or official, or for any City employee or official to solicit, demand, accept, or agree to accept from another person, a gratuity of more than nominal value or rebate or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any Page 6 of 24 program requirement or a contract or subcontract, or to any solicitation or proposal therefor. The Consultant and the City further acknowledge that it is prohibited for any payment, gratuity, or offer of employment to be made by or on behalf of a sub -consultant under a contract to the prime Consultant or higher tier sub -consultant, or any person associated therewith, as an inducement for the award of a subcontract or order. H. Ownership of Work: All reports, drawings, specifications, and other items prepared or in the process of being prepared for the Work by Consultant ("materials") shall be the property of the City and the City shall be entitled to full access and copies of all materials. All copyrightable subject matter in all materials is hereby assigned to the City and Consultant agrees to execute any additional documents necessary to evidence such assignment. This provision shall prevail over contrary language in any exhibit attached hereto. I. Consultant's Representative: shall be authorized to act on Consultant's behalf with respect to the Work as Consultant's designated representative. Notice: All notices, writings or correspondence as required by this Agreement shall be in writing and shall be deemed received, and shall be effective, when: (1) personally delivered, or (2) on the third day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the party at the addresses given below, unless a substitute address shall first be furnished to the other party by written notice in accordance herewith: NOTICE TO THE CITY shall be sent to: City Manager City of Milton 13000 Deerfield Parkway, Suite 107F Milton, Georgia 30004 NOTICE TO THE CONSULTANT shall be sent to: ECOFLO, Inc. 3750 Patterson St Greensboro, NC 27407 Attn: Bobby G. Owens, Jr K. Confidentiality: Consultant acknowledges that it may receive confidential information of the City and that it will protect the confidentiality of any such confidential information and will require any of its sub -consultants, agents and/or staff to likewise protect such confidential information. L. Meetings: Consultant shall meet with City's personnel or designated representatives to resolve technical or contractual problems that may occur during the term of the contract, at no additional cost to City. Page 7 of 24 Section 7. Miscellaneous A. Governing Law. This Agreement shall be governed by the laws of the State of Georgia. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia, and the Consultant submits to the jurisdiction and venue of such court. B. Entire Agreement. This Agreement constitutes the entire Agreement between the parties with respect to the subject matter contained herein; all prior agreements, representations, statements, negotiations, and undertakings are superseded hereby. Neither party has relied on any representation, promise, nor inducement not contained herein. Should any article(s) or section(s) of this Agreement, or any part thereof, later be deemed illegal, invalid or unenforceable by a court of competent jurisdiction, the offending portion of this Agreement should be severed, and the remainder of this Agreement shall remain in full force and effect to the extent possible. D. No Personal Liability. No member, official or employee of the City shall be personally liable to the Consultant or any successor in interest in the event of any default or breach by the City or for any amount which may become due to the Consultant or successor or on any obligation under the terms of this Agreement. Likewise, the Consultant's performance of services under this Agreement shall not subject the Consultant's individual employees, officers or directors to any personal liability. The parties agree that their sole and exclusive remedy, claim, demand or suit shall be directed and/or asserted only against the Consultant or the City, respectively, and not against any employee, officer, director, or elected or appointed official. E. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument. E. Sovereign Immunity. Nothing contained in this Agreement shall be construed to be a waiver of the City's sovereign immunity or any individual's qualified good faith or official immunities. F. E -Verify Affidavits. It is the policy of the City of Milton that unauthorized aliens shall not be employed to perform work on City contracts involving the physical performance of services. Therefore, the City shall not enter into a contract for the physical performance of services unless: (1) the Consultant shall provide evidence on City -provided forms, attached hereto as Exhibits "C" and "D" (affidavits regarding compliance with the E -Verify program to be sworn under oath under criminal penalty of false swearing pursuant to O.C.G.A. § 16- 10-71), that it and the Consultant's subcontractors have conducted a verification, under the federal Employment Eligibility Verification ("EEV" or "E -Verify") program, of the social security numbers, or other identifying information now or hereafter accepted by the E -Verify program, of all employees who will perform work on the City contract to ensure that no unauthorized aliens will be employed, or (2) the Consultant provides evidence that it is not required to provide an affidavit because it is licensed pursuant to Title 26 or Title 43 or by the State Bar of Georgia and is in good standing as of the date when the contract for services is to be rendered. Page 8 of 24 The Consultant hereby verifies that it has, prior to executing this Agreement, executed a notarized affidavit, the form of which is provided in Exhibit "C", and submitted such affidavit to City or provided the City with evidence that it is not required to provide such an affidavit because it is licensed and in good standing as noted in subsection (2) above. Further, the Consultant hereby agrees to comply with the requirements of the federal Immigration Reform and Control Act of 1986 (IRCA), P.L. 99- 603, O.C.G.A. § 13-10-91 and Rule 300-10-1-.02. In the event the Consultant employs or contracts with any subcontractor(s) in connection with the covered contract, the Consultant agrees to secure from such subcontractor(s) attestation of the subcontractor's compliance with O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 by the subcontractor's execution of the subcontractor affidavit, the form of which is attached hereto as Exhibit "D", which subcontractor affidavit shall become part of the Consultant/subcontractor agreement, or evidence that the subcontractor is not required to provide such an affidavit because it is licensed and in good standing as noted in subsection (2) above. If a subcontractor affidavit is obtained, the Consultant agrees to provide a completed copy to the City within five (5) business days of receipt from any subcontractor. Where the Consultant is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall be authorized to conduct an inspection of the Consultant's and the Consultant's subcontractors' verification process at any time to determine that the verification was correct and complete. The Consultant and the Consultant's subcontractors shall retain all documents and records of their respective verification process for a period of five (5) years following completion of the contract. Further, where the Consultant is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall further be authorized to conduct periodic inspections to ensure that no City Consultant or subcontractors employ unauthorized aliens on City contracts. By entering into a contract with the City, the Consultant and the Consultant's subcontractors agree to cooperate with any such investigation by making their records and personnel available upon reasonable notice for inspection and questioning. Where Consultant or its subcontractors are found to have employed an unauthorized alien, the City Manager or his/her designee may report same to the Department of Homeland Security. The Consultant's failure to cooperate with the investigation may be sanctioned by termination of the Agreement, and the Consultant shall be liable for all damages and delays occasioned by the City thereby. The Consultant agrees that the employee -number category designated below is applicable to the Consultant. [Information only required if a contractor affidavit is required pursuant to O.C.G.A. § 13- 10-91.1 500 or more employees. 100 or more employees. Fewer than 100 employees. The Consultant hereby agrees that, in the event the Consultant employs or contracts with any subcontractor(s) in connection with this Agreement and where the subcontractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the Consultant will secure from the subcontractor(s) such subcontractor(s') indication of the above employee -number category that is applicable to the Page 9 of 24 subcontractor. The above requirements shall be in addition to the requirements of State and federal law, and shall be construed to be in conformity with those laws. G. Nondiscrimination. In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, the Consultant agrees that, during performance of this Agreement, Consultant, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, Consultant agrees to comply with all applicable implementing regulations and shall include the provisions of this Section G in every subcontract for services contemplated under this Agreement. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed under seal as of the date first above written. [SIGNATURES PROVIDED ON FOLLOWING PAGE] Page 10 of 24 CONSULTANT: Signature Print Name Title (President or Vice President for Corporation) Attest: [AFFIX CORPORATE SEAL] Signature Print Name Title: Corporate Secretary or Assistant Corporate Secretary Attest: Signature Print Name Ci , Clerk Title Approved as to form: City Attorney City of Milton, Georgia Joe Lockwood, Mayor [CITY SEAL] Page 11 of 24 EXHIBIT "A" WORK DESCRIPTION Page 12 of 24 �QVF OF' M I LTO �, IIIAI., Request For Written Proposals RFP 16-EVOI Household Paint and Chemicals Collections Event (HPCC) CITY OF MILTON, GEORGIA City of Milton, Georgia requests qualified individuals and firms with experience in household hazardous waste events to submit a cost proposal for a household paint and chemicals collections event (commonly referred to as a household hazardous waste collection event) that will be held on Saturday September 24, 2016 at Cambridge High School located in the City of Milton. It will include services to collect, handle, pack, lawfully transport, recycle, reuse, treat, and/or dispose (at a permitted disposal facility) household hazardous waste (HHW) material for the City of Milton, Georgia. If awarded, this contract for fiscal year 2016 (which ends September 30, 2016) has the potential for two additional renewal periods (fiscal year 2017 and fiscal year 2018), at the discretion of the City of Milton. Renewal is not guaranteed. Any questions must be submitted to Teresa Stickels at teresa.stickels@cityofmiltongaus by August 3, 2016 and will be answered by August 10, 2016. Final bids must be emailed to Teresa Stickels and will be accepted no later than 5:00 PM Local Time on Wednesday, August 17, 2016. City of Milton reserves the right to cancel or reject any and all proposals and to waive any technicalities or irregularities, and to award the contract based on the highest evaluation and in best interest of the City of Milton. I. INTRODUCTION Household Hazardous Waste (HHW) Defined as hazardous by 40 CFR part 261 and regulated as hazardous waste by the United States Environmental Protection Agency (EPS) under Subtitle D to the Resource Conservation and Recovery Act (RCRA) of 1976, 42 U.S.C.SS 6901 et seq., as amended by the Hazardous and Solid Waste Amendments of 1984, the Toxic Substance Control Act, 16, U.S.C. 9601 et seq., as amended by the Page 13 of 24 Superfund Amendments and Reauthorization Act of 1986, or any other federal statute or regulation governing the treatment, storage, handling, or disposal of waste, materials or substances which impose special handling or disposal requirements similar to those required by Subtitle C of RCRA; or A substance that is either found on one of several lists of hazardous wastes in the federal regulations or exhibits one of the four following hazardous waste characteristics: corrosivity (damaging to living tissue); ignitable (catches fire under certain conditions); toxic (causing injury or death if eaten or swallowed); or reactive (capable of causing an explosion). City of Milton desires to offer a program for the collection, packaging, lawful transportation, recycling, reuse, treatment, and/or disposal (at a permitted facility) of household hazardous waste (HHW) materials as defined herein from residents throughout the City of Milton. It is believed that the disposal of HHW in municipal solids waste (MSW) landfills, sewers, septic systems, groundwater or other environmentally inappropriate sites poses a potential threat to the public health and safety. The purpose of the HPCC collection program is three -fold: 1. To increase the public's awareness as to what constitutes HHW and potential dangers with improper disposal of these wastes, 2. To educate the public on recycling, reusing, treating, and/or disposing (at a permitted facility) HHW, and 3. To provide for the safe collection, handling, packing, lawful transportation, recycling, reuse, treatment, and/or disposal (at a permitted facility) of as much HHW as may be collected at the time of the event based on budget and participation. The collection event is planned to occur at Cambridge High School, 2845 Bethany Bend, Milton GA, 30004 on Saturday, September 24, 2016 from 9:00 AM - 1:00 PM. The facility has convenient access for citizens bringing HHW for recycling, reuse, treatment, or disposal at a RCRA approved disposal facility. The site will provide controlled access to the general public and will provide sufficiently paved area for staging vehicles bringing the material and for having multiple moving lines to an area where the material can be removed for Analysis, inventory, and appropriate handling by the Contractor. Residents and householders of the City of Milton will be permitted to deliver HHW between the hours of 9:00 AM to 1:00 PM. The City of Milton reserves the right to change the collection site location provided at least fifteen (15) days written notice prior to the scheduled date is provided to the Contractor. 11. SCOPE OF WORK A. Tasks Page 14 of 24 1. The Contractor shall manage all HHW delivered to the site by the general public. This includes providing an appropriate number of qualified chemists, technicians and appropriate staff to lawfully receive, identify, sort, package, label, load and transport waste received, as well as, enough general labor to expedite receiving materials during the event. Other events suggest that a staff capable of unloading 2 vehicles at a time (at a minimum) is needed as participants should remain in their vehicles. Responsibilities shall include, without limitation, the unloading of HHW from the general public's vehicles, identifying the materials delivered, inventorying each item, packaging the material for safe transportation and storage, manifesting the HHW and loading the material onto Contractor vehicles for ultimate processing through recycling, reuse, treatment, and/ or disposal at a RCRA approved disposal facility. 2. The Contractor shall be the "generator" of the HHW from the standpoint of the United States Environmental Protection Agency (EPA) and the Georgia Department of Natural Resources Environmental Protection Division (GA- EPD). The Contractor shall comply with all municipal, state and federal regulations and laws, ordinances, rules and regulations. The Contractor shall obtain, at his own expense, all permits and licenses required by federal, state, or local law or ordinance, rule or regulation and maintain same in full force and effect. Waste acceptance, ownership and responsibility for necessary handling, packing, lawful transportation, storage, recycling, beneficial reuse, treatment, and/or disposal of wastes received at the collection site shall pass to the Contractor from the party delivering the acceptable waste at the time that party delivers to the collection event; I Contractor must offer for each material accepted (when applicable): First -Recycle Second -Fuel blend or reuse Third -Treatment Fourth-RCRA incineration Last Option- Land disposal B. Mobilization 1. The Contractor shall assemble all of the necessary personnel and equipment on the site of the collection effort no later than 8:00 a.m. on Page 15 of 24 the day of the collection, so as to be ready to begin the processing of the vehicles bringing HHW promptly at 9:00 a.m. C. Site Operations 1. The Contractor shall be responsible for all site operations from the point where the general public vehicles containing the HHW move to the unloading area until the general public vehicles leave the unloading area. Upon arrival at the collection point the Contractor personnel, upon permission, shall open the doors of the vehicle and remove the HHW. 2. The Contractor shall have sufficient personnel to promptly handle at least two (2) vehicles at one time, leaving any non -acceptable materials in each vehicle and taking the acceptable materials to an area established for positive identification. 3. The collection day will be terminated at 1:00 p.m. or sooner at the direction of the Community Development Director, or her designee, at which time the public will not be allowed to enter the collection area. 4. The HHW Contractor will monitor the intake of materials and estimate the volume and costs during the event to ensure compliance with the budget. 5. At the end of the collection event, the Contractor shall provide to the City of Milton an estimated total weight for all HHW collected from residents/households. 6. The Contractor shall load all collected material into trucks, clean-up and stow all equipment at the end of the collection event. The Contractor shall ensure that nothing is left behind from the collection effort and shall ensure that the site is in as good or better condition in all respects than it was prior to set-up and preparation for the collection event. 7. The Contractor shall meet with the Community Development Director, or her designee on-site to ensure that the site is fully restored to its original condition. No vehicles or equipment shall remain at the collection site overnight after the day of collection. D. Handling, Packaging, Transportation, Reuse, Recycling, Treating and/ or Disposal: Contractor shall provide all equipment, staff and materials necessary for the efficient collection and handling of all acceptable wastes received, Page 16 of 24 and shall at all times operate the Collection Site and it Facilities in accordance with Applicable Law. 2. Contractor shall be responsible for lawful transportation, recycling, beneficial reuse, fuel blend, treatment, storage and/or disposal of all wastes received at the collection site and must follow all local, district, state, and federal regulations with regard to all disposal methods; 3. Contractor must provide documentation of where material will be disposed including location, ID and contact person; 4. All third party disposal companies must be insured by the primary Contractor; 5. Contractor shall be responsible for all costs and liabilities associated with a spill or accident if it occurs during loading and transition to the treatment center; 6. Contractor shall work under the immediate supervision of the City of Milton; 7. The Contractor shall provide written documentation (i.e., recycling certificate or other tracking documentation) of the ultimate reuse, recycling, treatment, and/or permitted approved disposal facilities, for HHW collected at the collection event. The Contractor shall also verify that all hazardous substances collected are disposed in a manner that constitutes strict adherence with EPA regulations. 8. In the unanticipated event any residual materials are left at the collection site after the event, Contractor agrees to pick up and dispose of materials properly. E. Recordkeeping, Administration and Reporting: I . Contractor shall add the City of Milton and employees as additionally insured with waiver of subrogation for workers compensation; 2. Contractor shall provide an invoice for the event within three days after the collection. 3. Contractor shall complete and submit the "Record of Operations" within fifteen (15) calendar days after the event date which shall provide a summary of routine and extraordinary activities during the collection event. Final payment will be contingent on receipt and approval of this document Page 17 of 24 4. The site report shall include, but is not limited to the following: a) The quantities in units and number of drums of all waste received itemized by the waste type as listed in Attachment A. o Drum counts shall indicate the packing method (i.e., loose packed, Lab -Packed, or bulked) and Recycling, Beneficial Reuse or Disposal method for each drum. o Lab -Packed drums shall indicate: i. The actual weight of waste contained in each drum, ii. The average weight of waste per drum for each waste type, and iii. The cumulative average weight of waste per drum for each waste type. b) A report of the complaints received by the Contractor in connection with the Contractor's operations under the Contract, with a summary of the Contractor's response to the complaints, if any. c) An account of any extraordinary occurrences, accidents, or emergencies that arose during the collection event. F. City of Milton furnished property/services City of Milton will furnish traffic control barriers and additional personnel at the collection site to assist with the event. Before a vehicle reaches the unloading area, volunteers provided by the City of Milton, will check residency requirements and direct the resident to the proper unloading area. Additionally, City of Milton volunteers will distribute any educational and promotional items. Organization and monitoring of volunteer personnel will be the responsibility of the City of Milton. The City of Milton will provide signage to direct traffic to the site, site location, and scheduling. Residents will pre - register for the collection to ensure residency and to estimate HHW quantities. The City of Milton shall also notify the appropriate emergency response teams before the collection event. III. Indemnity and Insurance 1. The Contractor is an independent Contractor. The Contractor, its officers, agents or employees are not considered employees of the City of Milton for any purpose. The Contractor shall be responsible for all federal and/or Page 18 of 24 state tax, industrial insurance and Social Security liability that may result from the performance of and compensation for these services and shall make no claim of career service or civil service rights which may accrue to a City of Milton employee under state of local law. 2. The City of Milton assumes no responsibility for the payment of any compensation, wages, benefits, or taxes by or on behalf of the Contractor, its employees and/or others by reason of the Contract. The Contractor shall protect, indemnify and hold harmless the City of Milton and its officers, agent and employees for and against any and all claims, costs and/or losses whatsoever occurring or resulting from (1) the Contractor's failure to pay any such compensation, wages, benefits or taxes; and/or (2) the supplying to the Contractor of work, services, materials, and/or supplies by Contractor employees or other suppliers in connection with or in support of the performance of the Contract. 3. The Contractor further agrees that it is financially responsible for and will repay the City of Milton all indicated amounts following an audit examination on which reveals errors due to the negligence, intentional act and/or failure for any reason to comply with the terms of the Contract by the Contractor, it officers, employees, agents and/or representative. The Contractor shall protect, defend, indemnify, and hold harmless the City of Milton, its officers, employees and agents from any and all costs, claims, judgments and/or awards of damages, arising out of or in any way resulting from the negligent acts or omissions of the Contractor, its officers, employees, and/or agents. The Contractor agrees that its obligations under this subparagraph extent to any claim, demand, and/or cause of action brought by or on behalf of any employees or agents. 4. Contractor shall procure and maintain for the entire duration of the event insurance against claims for injuries to persons or damages to property that may arise from, or in connection with, the performance of work hereunder by the Contractor, its agents, representatives, employees, and/or Sub- contractors. The Contractor or Subcontractor shall pay the cost of such insurance. The Contractor may furnish separate certificates of insurance and policy endorsements for each Sub -contractor as evidence of compliance with the insurance requirements of the Contract. 5. Contractor shall provide a copy of public Liability Insurance covering the period of its occupancy and uses of the premises, obtained from a responsible insurance company legally licensed and authorized to transact business in the State of Georgia, with limits of not less than $1,000,000.00 for all damages arising out of bodily injuries or death of two or more persons in any one accident, and a limit of not less than $2,000,000.00 for all Page 19 of 24 damages to or destruction of property in any one accident. This public liability policy shall insure the City and the Licensee against any liability, damage, claim or demand in any way arising out of or in connection with Licensee's occupancy or use of the premises under this agreement. Licensee shall furnish the City with a copy of the policy and evidence of full payment of the premium thereon prior to occupancy and use of the premises, and said policy shall have a clause showing that the insurance is in force and cannot be cancelled prior to the occupancy and use of the premises by the Licensee in the absence of written notice by the insurer to the City prior to the occupancy and use of the premises. IV. RESPONSE FORMAT Responders are required to submit their price quote and supporting materials in the following 5 page format. Please reference the bid number (RFP 16-EV01) on submittals. PAGE 1. Qualifications and Experience • State the point of contact person for event. • Provide a brief description of the firm and its specific expertise in HHW projects. The contractor shall demonstrate that it has substantial expertise in all areas relating to the collection, handling, packing, lawfully transporting, recycling, reusing, treating, and/or disposal at an approved facility of HHW. • List three references of similar HHW events it was employed to conduct within the last 5 years, with contact information for the program manager. PAGE 2. Event Process and Procedures • Provide a narrative of the process and procedures describing the method of handling the HHW at the site and how the various items of HHW accepted will be inventoried and manifested. Include a typical event set up plan. PAGE 3-4. Contingency and Safety Plan • Provide a Contingency Plan to include the following elements: a. Describe provisions for the prevention of environmental contamination, the management and cleanup necessary, the prevention of explosions, fire or the release of toxic or hazardous substances. Include provisions on protecting storm water drains. b. Describe how the following will be handled: unknown wastes, inclement weather, spills of hazardous waste and accidents. c. Provide a typical or generic site health and safety plan. Designate a Page 20 of 24 Health and Safety Officer to oversee the Health and Safety Plan. d. List all the emergency equipment and supplies proposed to bring to or provide at the site; list the names and telephone numbers of local emergency agencies, and the City of Milton, and federal agencies that must be contacted in the event of a fire, spill or other release at the collection site. e. List all of the equipment and/or supplies the contractor requires or expects the City of Milton, and other public and private agencies to bring to or provide at the sites. f. Describe provisions for material that could be dropped off after the closure of the event. PAGE 5. Cost Proposal - Contractor must provide pricing of the quantities set forth on the "Cost Proposal Form' (Attachment A). No cost increases will be entertained during the current term of the contract. Any proposed increase in costs shall be submitted to the City no less than ninety (90) days prior to the extermination of the current term for consideration of contract extension. The City reserves the right to accept or reject any proposed cost increases. If the City decides to reject the cost increase, after consultation with the contractor, the contract shall be terminated. A. Expenses of Preparing Responses to this RFP The City of Milton accepts no responsibility for any expenses incurred by the responders to this RFP. Such expenses are to be borne exclusively by the responders. All information submitted in your response to this RFQ shall be subject to the Georgia Open Records Act and shall not be deemed to be confidential unless otherwise stated in the submission by reference to specific provisions that apply as specific exceptions to the Open Records Act. V. EVALUATION CRITERIA 25% Qualifications and Experience (Pages 1 of Response Format) 25% Event Process and Procedures (Page 2 of Response Format) 25% Contingency and Safety Plan (Page 3-4 of Response Format) 25% Cost Proposal (Page 5 of Response Format) THE CITY RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS AND TO WAIVE INFORMALITIES, AND RE -ADVERTISE FOR ANY REASON. IT IS THE SOLE DISCRECTION OF THE CITY TO AWARD A CONTRACT TO THE SUCCESSFUL LOWEST, RESPONSIBLE, AND RESPONSIVE VENDOR. Page 21 of 24 Attachment A Cost Proposal Form Household Hazardous Waste & Paint Collection Citv of Milton — RFP 1 h_F.Vnl "___ nn _rnA **Primary Estimated Method of Quantity***Price/ Item Waste Description Disposal in Pounds Pound $ Total Price 1 Base Oil based paint, stains, thinners and paint strippers, solvents and varnishes, wood preservatives 9,200 I a Aerosol/spray paint 500 2 Latex and water based aints 6,000 3 --mercury Mercury Mercury salts and elemental mercury thermometers, thermostats, and other containing items 50 3a Fluorescent bulbs and ballasts 200 4 Lawn care products Poisons, insecticides, weed killer and pesticides, Aerosol/spray pesticides 2,000 5 Automotive Products Engine Degreaser, Brake Fluid, Transmission Fluid, etc. 200 6 Cleaners, Corrosives, Spot Removers, Acids and Bases 600 6a Oxidizers 200 7 Flammables Lighter Fluid and Waste Fuels (As Kerosene, Gasoline, Diesel, etc.) 500 8 Batteries Household and Rechargeable 150 9 Mobilization charges, including all labor, equipment, supplies, insurance and/or additional charges. Total Price $ Attach appropriate supporting documentation **Primary method of disposal (i.e. recycle, reuse/fuel blend, incineration, landfill ***Collection, handling, transportation, and disposal. Actual price will be actual quantities times "Price per pound" I I Company Name and Title of Person authorized to sign i I Signature I Date "___ nn _rnA EXHIBIT "B" [RESERVED] T_ - - �i1 - C� A CCOFLO City of Milton, Georgia Household Hazardous Waste & Paint Collection (HPCC) ECOFLO, Inc. 2750 Patterson Street Greensboro, NC. 27407 " TON It August 8th, 2016 ECOFLO Southeast, Inc. 300 Swett Avenue Americus, GA. 31709 ECOFLO, Inc. Transfer Station 1059 Kings Mill Road York, PA. 17403 ECOFLO, Inc. Greensboro, NC. V icor- Lo Taking The `iazaid Out Of Waste Management February 8th, 2o16 Teresa Stickels Sustainability Coordinator 13000 Deerfield Pkwy, Suite #107F Milton, GA. 30004 (678) 242-2509 Re: City of Milton, Georgia — Household Paint and Chemicals Collection Event Dear Ms. Stickels, ECOFLO, Inc. (EPA ID# NCD98o842132) is pleased to have the opportunity to provide the enclosed proposal in response to your recent solicitation requesting the assistance of a firm willing to conduct a Household Hazardous Waste event for the City of Milton, Georgia. ECOFLO has been involved with the collection of Household Hazardous Waste since 1994 when it established a permanent HHW collection site for the City of Greensboro, NC. Since then, ECOFLO has contracted to operate multiple permanent collection facilities, such as Mecklenburg County, NC (Charlotte) and Wake County, NC. (Raleigh), for operational and disposal services at their permanent collection sites. In addition, ECOFLO has managed numerous single -day events for municipalities, as well as private companies who are conducting HHW events for their employees and / or their local community. For nearly thirty five years, ECOFLO has been providing environmental services to a wide variety of customers. We proudly stand behind our compliance and service records, reputable client feedback and exquisite customer service, further reinforcing our position as a leader in both the environmental services and hazardous waste management industries. Please do not hesitate to contact me if you have any questions or concerns. I can be reached by phone at: (336) 317-4436 or by email at: bowens@ecoflo.com. Sincerely, Bobby G. Owens, )r. HHW Program Coordinator ECOFLO, Inc. 27.50 Patterson St. Greensboro, NC. 27407 City of Milton, GA Household Paint and Chemicals Collections Event (HPCC) ECOFLO, Inc. Greensboro, NC. GENERAL COMPANY INFORMATION: ECOFLO, Inc. —Main Facility & Office 2750 Patterson Street Greensboro, NC. 27407 Main Line: (800) 999-6510 After Hours Answering Service: (855) 302-6565 EPA ID#: NCD980842132 CONTACT INFORMATION: Paul McAllister Kenn Webb President, CEO VP — Facilities Operation Office: (336) 617-2729 Office: (336) 617-2733 Fax: (866) 593-8898 Cell: (336) 324-6789 E -Mail: Fax: (866) 929-0371 E -Mail: Bobby Owens HHW Program Coordinator Cell: (336) 317-4436 E -Mail: COMPANY PROFILE: Nicole Joseph Pricing & Proposal Coordinator Office: (336) 617-2724 Fax: (336) 855-4132 E -Mail: ECOFLO is a privately held corporation organized under the laws of the State of Maryland in 1982. In January of 2007, ECOFLO, Inc. became a wholly-owned subsidiary of ECOFLO Holding, Inc., a privately held corporation organized under the laws of the State of North Carolina. ECOFLO Holding, Inc. also owns ECOFLO Southeast, Inc., a privately held corporation also organized under the laws of the State of North Carolina. The Greensboro site was purchased in September 1983, with the Resource Conservation Recovery Act (RCRA) permitting processing commencing with our approval in July 1985. Construction was completed on the main facility in early 1988. The Greensboro facility was the first "greenfield" site to receive a Part B permit under the Resource Conservation Recovery Act (RCRA). ECOFLO also received interim status under the Toxic Substances Control Act (TSCA) to store Polychlorinated Biphenyl (PCB) waste in 199o, and received its final permitting for such in 2002. ECOFLO is in the business of providing industrial and hazardous waste -related services to a broad cross-section of clients including Fortune -Soo companies, small business, municipalities, school systems and federal agencies. Operating throughout the Southeastern portion of the United States, ECOFLO works closely with federal, state and municipal government guidelines to maintain the highest standards of safety and regulatory compliance. It has also gained a reputation for developing creative and innovative solutions to some of the toughest waste management problems. City of Milton, GA Household Paint and Chemicals Collections Event (HPCC) ECOFLO, Inc. Greensboro, NC. ECOFLO has been involved in the collection of Household Hazardous Waste since 3.994, when the company first established its permanent HHW collection site offering free drop off of used motor oil to the local community at our fully permitted RCRA Part B Treatment, Storage & Disposal facility and main office location in Greensboro, NC. Since that time, ECOFLO has been contracted to operate multiple permanent collection facilities throughout the state of North Carolina, as well as managing numerous one -day events each year for municipalities throughout the Mid -Atlantic and Southeastern regions. REFERENCES: COBB COUNTY, GA. Contact Name: Jennifer McCoy Title: Program Coordinator WAKE COUNTY, NC Contact Name: Lowell Shaw Title: Solid Waste Facility Manager MECKLENBURG COUNTY, NC Contact Name: Nezzie Russel Title: Operations Manager - Mecklenburg County Solid Waste Mgmt. CITY OF GREENSBORO, NC Contact Name: Eddie Raynard Title: Environmental Compliance Specialist YORK COUNTY, SC Contact Name: Arthur Ligon Title: Supervisor, York County Solid Waste Collection & Recycling Phone: (770) 528-1482 Phone: (91.9) 856-6201 Phone: (704) 336-5371 Phone: (336) 373-7971 Phone: (803) 628-3195 City of Milton, GA Household Paint and Chemicals Collections Event (HPCC) ECOFLO, Inc. Greensboro, NC. EVENT ORGANIZATION: ECO FLO0 personnel will arrive on-site approximately i -i hours prior to the start of the event and will determine if inclement weather procedures need to be implemented. ECOFLO will unload the equipment and supplies to be used during the event, including setting up spill containment and spill countermeasure supplies. (Please see Appendix is Provisions for Protecting Storm Drains). The Project Manager will determine the most strategic, efficient and effective locations for spill prevention and response equipment. ECOFLO personnel will set up collection and segregation stations and position supplies. The Project Manager will also notify the appropriate City of Milton representative when ECOFLO is ready to begin accepting event participants. ECOFLO recommends a greeter be placed at a convenient location to direct cars as they enter the final unloading area. Unloaders are the first to approach an automobile and will, upon permission of the resident, unload materials from the vehicle with rolling carts (equipped with spill containment measures) to a segregation table. Chemists and Technicians will segregate items by hazards class and determine the best method for handling (bulking or loose -packing). Loose -packing chemicals by hazard class is the preferred method for most HHW material as it maintains a steady unloading pace. Items requiring further identification will be fingerprinted by the Chemist with field test kits for proper packaging. ECOFLO will provide continuous contact with City of Milton personnel regarding any waste collection questions or concerns. ECOFLO will closely monitor both the participant and container volumes to ensure that the event remains within the parameters specified within the contract. Approximately one hour prior to the conclusion of the event, ECOFLO personnel will begin to load any materials already prepared for shipping. Upon the closure of the event, ECOFLO will continue to process and load collected materials for shipping. ECOFLO will contact the appropriate City of Milton representative to determine if any additional materials have been dropped off. When all materials have been collected and packaged, ECOFLO personnel will then remove secondary containment equipment and clean the area. The ECOFLO site chemist will prepare shipping paperwork and upon completion will contact the City of Milton repetitive to provide copies of the shipping documents and get a proper signature for the manifest. ECOFLO personnel will inspect the site for any additional housekeeping needs prior to leaving the site. e _. y CMO�■s a S■rt■i■g Xd City of Milton, GA Figure is City of Milton, GA. - HHW Site Plan Household Paint and Chemicals Collections Event (H PCC) ECOFLO, Inc. Greensboro, NC. APPENDIX 1: PROVISIONS FOR PROTECTING STORM WATER City of Milton, GA DRAINS Household Paint and Chemicals Collections Event (HPCC) Provisions for Protecting Storm Water Drains Storm water drains will be protected from spills and runoff through an assortment of methods. The first step is to identify the storm drains potentially affected by Household Hazardous Waste operations. Once these drains are located ECOFLO will make every attempt to locate the collection of materials away from those drains to mitigate the potential for contamination. Work Area Ground Covering During the course of HHW collection events, ECOFLO implements a strategy of spill protection that begins with using polypropylene sheeting to cover the entire work area. All HHW operations after the initial collection/unloading of materials will take place on this ground covering to mitigate the risk of potential contamination. Grading Run-off In the event the grading of the work area is of concern, ECOFLO will take steps to diminish the potential impact of any spills by damming the low side grading of the work area with absorbent socks or an absorbent material. This method of protection will shield the surrounding area from potential chemical run-off. Curb Style Storm Drain Curb style storm drains will be protected by placing an approved sock/boom device around the storm drain to alleviate the potential for storm drain contamination. This style of drain protection will collect leaked contaminates before they enter the storm drain. Grate Style Storm Drain Grate style storm drains with the possibility of being affected by HHW operations will be protected by using a barrier of polypropylene in conjunction with absorbent material to cover the drain. This barrier method protects the storm drain in the event of a spill. Secondary Spill Containment The majority of materials collected during the course of an HHW event are loose packed. This provides a secondary containment method utilizing the packaging as a barrier to safe -guard against original container failures. This secondary containment method effectively diminishes risk for most leaks. Material Handling Personnel package and remove materials from the work area immediately following the collection of HHW products. This will be achieved by using approved material handling devices including drum dollies, pallet jacks, fork lifts, or other approved devices. By removing materials as soon as they are packaged the risk for a potential spill is effectively mitigated in many instances. Spill Pallets In the event that a risk exists for storm drain protection that cannot be mitigated to an acceptable level using the aforementioned methods, ECOFLO will implement a plan to include the use of spill containment pallets for those materials being poured up during an HHW collection event. This effectively collects any material that could be lost due to a failed packaging item. City of Milton, GA ECOFLO, Inc. Greensboro, NC. APPENDIX 2.: CERTIFICATE OF INSURANCE Household Paint and Chemicals Collections Event (HPCC) ECOFINC-01 SHETTYSM2 CERTIFICATE OF LIABILITY INSURANCE DAT11112D1 TYPE OF INSURANCE 2/11/2016 6 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Willis of Maryland, Inc. c/o 26 Century Blvd P.O. Box, TN 37 Nashville, TN 37230-5191 NTACT NAME: Willis Towers Watson Certificate Center PHONE( NAc Ne : (888) 467-2378 Arc No Ext): 877) 945-7378 ADDDRESS: certificates@willis.com INSURER(S) AFFORDING COVERAGE NAiC # INSURER A: Greenwich Insurance Company 22322 INSURED ECOFLO Holding, Inc., ECOFLO Inc. Ecofto Southeast, Inc., Ecoflo Logistics, LLC INSURERB:XL Specialty Insurance Company 37885 INsuRERc:Indian Harbor Insurance Company 36940 Ecoflo Field Services, LLC, Ecoflo Recycling, LLC 2750 Patterson Street Greensboro, NC 27407 INSURER D: INSURER E: INSURER F : .11-1VIl 14unnGCR: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR LTR TYPE OF INSURANCE ADOLSUBRP N POLICY NUMBER Y EFF MMrD POLICY P PO1UC YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE a OCCUR GEC000614416 12/31/2015 12/31/2016 EACH OCCURRENCE S_ 1,000,00 PREMISES E, occurrence) S 100,00 MED EXP (Any one person) S 15,000 PERSONAL & ADV INJURY S 1,000,00 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY ❑ CT- M LOC GENERAL AGGREGATE S 2,000,00 PRODUCTS -COMPIOPAGG 1 $ 2,000,000 OTHER: 5 A AUTOMOBILE X �( LIABILITY ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS HIREDAUTOS NNONOSWNED Hired Phy Damage AECO00514616 12/31/2015 12/31/2016 EOMaBI NEED SINGLE LIMIT S 1,000,000 BODILY INJURY (Per person) I S BODILY INJURY (Per accident) S PROPERTY DAMAGE $ Per accident S B X UMBRELLA LIAB EXCESS LiA6 X OCCUR CLAIMS -MADE UEC000514916 12/31/2015 12131/2016 EACH OCCURRENCE $ 10,000,000 AGGREGATE $ 10,000,000 DED X RETENTIONS 10,000 S B C WORKERS COMPENSA71ON AND EMPLOYERS•LIABILITY ANY PROPRIETORIPARTNER/EXECUTIVE YIN OFFICER/MEMBER EXCLUDED? � (Mandatory lnNH) It yes, describe under DESCRIPTION OF OPERATIONS below Poli & Remediation N I A ECOOOSIS016 PEC000614706 12/31/2015 12/31/2014 12/31/2016 12/31/2017 T. X STATUTE ERH E.L.EACHACCIDENT $ 500,000 E.L. DISEASE -EA EMPLOYE S 500,000 E.L. DISEASE - POLICY LIMIT $ 500,00 See Attached DESCRIPTION OF OPERATIONS I LOCATIONS t VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space 1s required) THIS VOIDS & REPLACES PREVIOUSLY ISSUED CERTIFICATE DATED: 12130/2015 Includes MCS90 Endorsement for Hazardous Waste SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE v T tHM-LUT4 AtiUKU GOKPOKATION. All rights reserved. ACORD 26 (2014/01) The ACORD name and logo are registered marks of ACORD ADDITIONAL COVERAGE SCHEDULE COVERAGE LIMITS The following applies at Owned Disposal Sites: POLICY TYPE: Pollution & Remediation $5,000,000 Each Pollution Condition CARRIER: Indian Harbor Insurance Company $10,000,000 Aggregate POLICY TERM: 12/31/2014 —12/31/2017 POLICY NUMBER: PEC000614706 Sublimit of Liability at Non -Owned Disposal Sites: $1,000,000 Each Pollution Condition $1,000,000 Aggregate POLICY TYPE: Professional Liability $5,000,000 Each Claim CARRIER: Greenwich Insurance Company Including Defense Costs POLICY TERM: 12/31/2015 —12/31/2016 $10,000,000 Aggregate POLICY NUMBER: PECO00514616 POLICY TYPE: Motor Truck Cargo CARRIER: XL Specialty Insurance Company $100,000 Per Vehicle; $5,000 Ded POLICY TERM: 12/31/2015 —12/31/2016 POLICY NUMBER: UM00046666MA16A ECOFLO, Inc. Greensboro, NC. APPENDIX 3: (ATTACHMENT A) COST PROPOSAL FORM City of Milton, GA Household Paint and Chemicals Collections Event (HPCC) Attachment A Cost Proposal Form Household Hazardous Waste & Paint Collection City of Miltnn "Primary Estimated Method of Quantity ***Price/ Item Waste Description Disposal in Pounds Pound $ Total Price 1 Base Oil based paint, stains, thinners and paint strippers, solvents and varnishes, wood reservatives Fuel Blend 9,200 $0'28 $2,576.00 -Fuel en 500 $375.001a 2 Latex and water based paints Recce 6,000 $0.20 $1,200.00 3 Mercury Mercury salts and elemental mercury thermometers, thermostats, and other mercury containing items Retort 50 $2.00 $100.00 3a Fluorescent bulbs and ballasts Rec cle 200 $0.75 $150.00 4 Lawn care products Poisons, insecticides, weed killer and esticides, Aerosol/spray pesticides Incineration 2,000 $1.00 $2,000.00 5 Automotive Products Engine Degreaser, Brake Fluid, Transmission Fluid, etc. Fuel Blend 200 $0,28 $56.00 6 Cleaners, Corrosives, Spot Removers, Acids and Bases Neutralization 600 $0 75 $450.00 6a Oxidizers Incineration 2 $1.00 $200.00 7 Flammables Lighter Fluid and Waste Fuels (As Kerosene, Gasoline, Diesel, etc.) Fuel Blend 500 $0.28 $140.00 8 Batteries Household and Rechargeable Recycle 150 $0.95 $142.50 9 Mobilization charges, including all labor, equipment, supplies, insurance and/or additional charges. 4,000.00 $ Total Price $11,389.50 Attach appropriate supporting documentation **Primary method of disposal (i.e. recycle, reuselfuel blend, incineration, landfill ***Collection, handling, transportation, and disposal. Actual price will be actual quantities times "Price ver pound" ECOFLO, Inc. Charlie Witzke, CFO Company Name and Title of Person authorized to sign Signature August 09, 2015 Date Mr. Paul McAllister ECOFLO Holding, Inc. DUNS: 079433650 2750 Patterson Street Greensboro, NC 27407 Dear Mr. McAllister: DEPARTMENT OF VETERANS AFFAIRS Center for Verification and Evaluation Washington DC 20420 July 14, 2016 In Reply Refer To: OOVE On behalf of the U.S. Department of Veterans Affairs (VA), Center for Verification and Evaluation (CVE), I am writing to inform you that your application for reverification has been approved. ECOFLO Holding, Inc. will remain eligible to participate in Veterans First Contracting Program opportunities with VA as a verified Veteran -Owned Small Business (VOSB). This verification is valid for two years from the date of this letter. Please retain a copy of this letter to confirm ECOFLO Holding, Inc.'s continued eligibility in accordance with 38 Code of Federal Regulations (CFR) § 74.12. You may reapply 120 days prior to your new expiration date by logging into www.vetbiz.gov. To promote ECOFLO Holding, Inc.'s verified status, you may use the following link to download the logo for use on your marketing materials and business cards: http://www.vetbiz.gov/cve_completed_v.jpg. In addition, please access the following link for information on next steps and opportunities for verified businesses. http://www.va.gov/osdbu/verification/whatsNext.asp. While CVE has confirmed that ECOFLO Holding, Inc. is presently, as of the issuance of this notice, in compliance with the regulation, ECOFLO Holding, Inc. must inform CVE of any changes or other circumstances that would adversely affect its eligibility. Eligibility changes not reported to CVE within 60 days could result in a referral to the Office of Inspector General (OIG), a referral to the Debarment and Suspension Committee, and the initiation of cancellation proceedings—all of which could result in ECOFLO Holding, Inc. being removed from the VIP Verification Program. Please be advised all verified businesses may be required to participate in one or more post -verification audits at CVE's discretion. Additionally, this letter and other information pertaining to ECOFLO Holding, Inc.'s verification application may be subject to Freedom of "World Class Professionals Enabling Veteran Business Opportunities by Protecting the Veteran Advantage - One Vet at a Time" EVAL.T3.TEMPL.030 Page 1 of 2 Page 2. Mr. Paul McAllister Information Act (FOIA) requests. However, FOIA disclosures include exceptions regarding the personal privacy of individuals, and VA policy similarly provides limitations on the release of individual records. If ECOFLO Holding, Inc. receives a negative size determination from the U.S. Small Business Administration (SBA), CVE must act in accordance with 38 CFR § 74.2(e). Also note, if at any time ECOFLO Holding, Inc. discovers that it fails to meet the size standards for any NAICS Code(s) listed on its VIP profile, CVE requires such NAICS Code(s) be removed within five (5) business days. If these NAICS Codes are not removed within the allotted five (5) business days, CVE may request the SBA to conduct a formal size determination. In addition, CVE may initiate a referral to OIG, a referral to the Debarment and Suspension Committee and pursue cancellation proceedings. All of the aforementioned referrals and procedures could result in ECOFLO Holding, Inc. being removed from the VIP Verification Program. Thank you for your service to our country and for continuing to serve America through small business ownership. Sincerely, Thomas J. McGrath Director Center for Verification and Evaluation EVAL.T3.TEMPL.030 Page 2 of 2 EXHIBIT "C" CONTRACTOR AFFIDAVIT AND AGREEMENT STATE OF COUNTY OF By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: eVerify Number Date of Authorization ECOFLO, Inc. Name of Contractor Household Paint & Chemicals Collection Event Name of Project City of Milton Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on , 201_ in (city), (state). Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF ,201—. NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: EXHIBIT "D" SUBCONTRACTOR AFFIDAVIT AND AGREEMENT STATE OF COUNTY OF By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with ECOFLO, Inc., on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O. C. G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub -subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub -subcontractor to the contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice that a sub -subcontractor has received an affidavit from any other contracted sub -subcontractor, the undersigned subcontractor must forward, within five (5) business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: eVerify Number Date of Authorization ECOFLO, Inc. Name of Contractor Household Paint & Chemicals Collection Event Name of Project City of Milton Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on , _, 201_ in (city), (state). Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF ,201—. NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: HOH ME OF'THE BEST QUALITY OF LIFE IN GEORGIA' NV MILTOESTABLISH ED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 14, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Approval of an Agreement between the City of Milton and FunFare to Provide Event Services for the 2016 Crabapple Fest. MEETING DATE: Monday, September 19, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: '-(-kyES () NO CITY ATTORNEY REVIEW REQUIRED: YES () NO APPROVAL BY CITY ATTORNEY. () APPROVED () NOT APPROVED PLACED ON AGENDA FOR: 09(9.)61(0 REMARKS: ©y Youln PHONE: 678.242.25001 FAX: 678.242.2499G'reen .+ ice; *� Info�dtyofmlitango.us l w .eHyoimlHongc.us w w Commaunatyd 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 - _••*.._ .._,_ %,,e To: Honorable Mayor and City Council Members From: Courtney Spriggs, Public Outreach Coordinator Date: Submitted on September 14, 2016 for the September 19, 2016 Regular Council Meeting Agenda Item: Approval of an Agreement between the City of Milton and Fun-Fare to Provide Event Services for the 2016 Crabapple Fest Department Recommendation: Approval. Executive Summary: The City of Milton and Crabapple Community Association (CCA) will partner again this year to provide Crabapple Fest Saturday, Oct. 1, 2016 from 10 a.m. to 5 p.m. in downtown Crabapple. The more than 30,000 attendees can expect antiques and art from hundreds of juried vendors; a music and entertainment stage with local and touring acts; games, rides and activities for kids; and a variety of refreshments in the festival grounds. Fun-Fare has again provided a proposal to provide 10 quality interactive inflatable and mechanical rides (including quad bungee, bull ride and rockwall) and generators with staff assigned to each activity. The agreement also includes sponsorship recruitment, 65/35 split of sponsorship recruitment and silver sponsorship credit. Fun-Fare provides a unique combination of services, making competitive quoting difficult as their package is sole source in nature. The City of Milton contracted with Fun-Fare for the 2011 and 2012 Milton Roundup, as well as the 2013, 2014, and 2015 Crabapple Fest. Staff was satisfied with their services and welcomes their participation in 2016. Fun-Fare is easy to work with and provides a great experience for event attendees. Numerous metro Atlanta cities and counties utilize their services. Page 2 of 2 Funding and Fiscal Impact: Budgeted FY16 The discounted cost for rental of this package of inflatables, delivery/set-up, and generator is $8,000. To date, Fun-Fare has recruited $13,025.00 in sponsorship dollars, making the City of Milton’s 65/35 split $8,466.25. Therefore, there is no cost to the City of Milton’s current liability to Fun-Fare for the interactive inflatables and mechanicals. Alternatives: N/A Legal Review: Paul Higbee – Jarrard & Davis (8/10/2012 Template) Concurrent Review: Steven Krokoff, City Manager Stacey Inglis, Assistant City Manager Attachment(s): Professional Services Agreement between the City of Milton and Fun-Fare for the 2016 Crabapple Fest Agreement 2016 Crabapple Fest Saturday, October 1, 2016 Fun-Fare activities: Fun-Fare will provide up to 10 quality interactive inflatable and mechanical rides: o Quad Euro Bungee o Mechanical Bull o Cars Obstacle Course o Madagascar 5 in 1 Bounce Slide Combo o 40’ Obstacle Course o Arctic Plunge Slide o Fire Truck o Maze Slide/Obstacle Combo o 24’ Dual Extreme Slide Regular price for this would be $13,025.00 plus $150.00 delivery and $500.00 generator. Fun-Fare will discount to a package price of $8,000.00. Fun-Fare will provide employees to staff each item; the items will be free of charge to the general public. Fun-Fare will recruit and any revenue generated via sell of sponsorship 35% will be retained by JRM for fees and remaining 65% will go to the City of Milton. Fun- Fare will provide any size tent, table, and chairs needed to activate the sponsorship at no cost to the City. Fun-Fare reserves the right to discount sponsorships up to 20% if offered in a package deal with other Fun-Fare shows. Delivered and set-up by 10:00 AM to 5:00 PM; break down/pick-up. Fun-Fare will provide power necessary to facilitate interactive activities. AGREED & ACCEPTED: FUN-FARE CITY OF MILTON by: Bill Watson Date Authorized Agent Date Fun-Fare City of Milton Print Name Fun-Fare ~ P.O. Box 777 ~ Kennesaw, GA 30156 HOME OF' HE BEST QUALITY OF LIFE IN GEORGIA' MILTOESTABLISH ED 2006 JK CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 14, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Approval of an Agreement between the City of Milton and Crabapple Community Association Regarding Responsibilities and Obligations Related to Co -Hosting of the Crabapple Fest. MEETING DATE: Monday, September 19, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: XAPPROVED NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: 'K YES () NO CITY ATTORNEY REVIEW REQUIRED: � ES (J NO APPROVAL BY CITY ATTORNEY: '�WPPROVED () NOT APPROVED PLACED ON AGENDA FOR: OQI gaO1 b REMARKS: ©iron®' � +*• PHONE: 678.242.25001 FAX: 678.242.2499 Green IMo�cHyolmllbnga.uswww.eHyofmllbnga.ua aF Gommuni,Qj 130DO Deerfield Parkway, Suite 107 1 Milton GA 30004 - c To: Honorable Mayor and City Council Members From: Courtney Spriggs, Public Outreach Coordinator Date: Submitted on September 13, 2016 for the September 19, 2016 Regular Council Meeting Agenda Item: Approval of an Agreement between the City of Milton and Crabapple Community Association Regarding Responsibilities and Obligations Related to Co-Hosting of the Crabapple Fest. ______________________________________________________________________________ Department Recommendation: Approval. Executive Summary: The City of Milton and non-profit Crabapple Community Association (hereinafter referred to as CCA) have entered into a partnership for the third annual Crabapple Fest. The impetus of this partnership is the CCA’s need for professional help in regards to logistics, advertising, and public safety and the City of Milton’s benefit of community partnership and vendor assistance. We saw great success with the agreement and partnership for the 2013-2015 Crabapple Fests. Both parties wish to continue the yearly festival in the heart of historic downtown Crabapple to compliment the vision of “Downtown Milton” as the city grows. This document outlines the expectations and deliverables of that partnership, including CCA’s handling of vendors, Milton’s handling of children’s activities and sponsors, and shared responsibilities of volunteerism. Additionally, it should be disclosed that a member of the Planning Commission, Peyton Jamison, is currently serving as the president of CCA. This could present a potential conflict; however, this conflict is not an issue, as Mr. Jamison is not involved in negotiation or approval of the contract by the City, nor does he receive any City funds through execution of this contract. 2 The Code provides that the City may enter into agreements involving services with a business which is the sole source for such services, and CCA is the only entity that hosts this type of festival in downtown Crabapple. Ashley Blencoe, secretary of the Crabapple Community Association, has signed the contract to avoid the appearance of impropriety. Funding and Fiscal Impact: Funding for this festival will be achieved by the existing special event fund line items for the Crabapple Fest ($21,090). This cost will be offset with sponsorships which we conservatively estimate to be in excess of $8,500. Alternatives: Denial of the contract, dissolution of the partnership. Legal Review: Paul Higbee– Jarrard & Davis (4/22/2014) Concurrent Review: Steven Krokoff, City Manager Stacey Inglis, Assistant City Manager Attachment(s): Agreement between the City of Milton and CCA Regarding Responsibilities and Obligations Related to Co-Hosting of the Crabapple Fest. AGREEMENT BETWEEN THE CITY OF MILTON f'' CCA CO-HOSTINGREGARDING RESPONSIBILITIES AND OBLIGATIONS RELATED T* OF CRABAPPLE THIS AGREEMENT is effective as of this day ofs,6--K, 20 by and between CITE' OF MILTON, a political subdivision of the State of Georgia, acting by and through its governing authority, the May or and City Council for the City of Milton ("City"), and Crabapple Community Association, Inc., a Georgia corporation, ("CCA"), collectively referred to as the "Parties." WITNESSETH THAT: WHEREAS, the City and CCA desire to co -host a festival to be known as the Crabapple Fest and to specify each party's responsibilities and obligations related thereto; and WHEREAS, the City previously hosted the Milton Round Up, a festival focusing on, among other things, Milton heritage, children's activities, and music; and WHEREAS, the CCA previously hosted the Crossroads at Crabapple Antique and Art Festival focusing on, among other things, antique vendor sales; and WHEREAS, the City and CCA have determined that it would be mutually beneficial to share in the cost of hosting festival by combining the two previously existing festivals into one festival to be known as Crabapple Fest, as both Parties would benefit from maximum community branding, cost sharing, increased festival attendance, and enhanced benefits to community commerce; and WHEREAS, the City is authorized by Article IX, Section 2, Paragraph III of the Constitution of the State of Georgia to provide and fund recreational programs; and WHEREAS, the City will receive a substantial benefit from consolidating its efforts with those of CCA, as the City will be able to co -host a much larger festival than was previously possible with greater recreational opportunities for Milton's citizens; and WHEREAS, the public interest will be served by this Agreement, as the City of Milton would receive a substantial benefit through CCA's providing funding, personnel and administrative assistance in co -hosting a much larger community festival; NOW, THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein, together with other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties hereto do mutually agree as follows: The Parties will work cooperatively to co -host a festival in downtown Crabapple, which festival shall be known as Crabapple Fest (the "Festival"). pill 1111111111 � 11", 11 The City shall be responsible for providing all labor and funding associated with the following in co -hosting the Festival: a. Logistics — The City shall be responsible for coordinating any logistics associated with closing roads and providing security for the Festival, including but not limited to closing Crabapple Road (from Itasca Walk to Broadwell Road) where the Festival will occur and providing a police presence at the Festival. b. Kids Activity Area — The City shall be responsible for organizing and running the kids activity area and shall include space sufficient for children's activities consistent or similar to those previously provided at the Milton Round Up. C. Sponsorships — The City shall be responsible for and authorized to obtain sponsorships to fund its portion of any costs associated with co -hosting the Festival. The City shall make a good faith effort to secure as many sponsorships as possible to offset the public funds needed to be expended on the festival. Any sponsors providing one thousand five hundred dollars ($1,500) or more in sponsorship shall be allowed to have a booth at the Festival. d. Vendor Solicitation and Recruitment (Other than Antique/Art/Food Vendors Recruited by CCA) — The City will maintain a record of all participating vendors (other than antique, art and food vendors recruited by CCA) that the City recruits to participate in the Festival, which record shall include the name, address, and phone number of the vendor, any amounts payable or outstanding from such vendor, the vendor terms, the vendor class (if airy), and any other vendor information deemed necessary. The City may set a fee for participation by such vendors, which fee shall not exceed one hundred dollars ($100.00) (provided that any vendor may 2 choose to make a donation in excess of such amount and the City need not charge any vendor fee if the City so chooses). Any amounts outstanding to be collected from such vendors (other than antique, art and food vendors recruited by CCA) shall be the responsibility of the City. e. Publicity and Communications — The City shall coordinate any publicity and communications associated with the Festival, including but not limited to written flyers, pamphlets and advertisements, signage, broadcast media, etc. f. Budget and Finances — The City shall set the Festival budget and keep records of all finances related to the Festival. The City shall provide a copy of any financial statements or other financial reports completed in relation to the Festival to CCA for consideration in Post -Event EvaluatioiVSummary/Appreciation. CCA will be responsible for providing all labor and funding associated with the following in co -hosting the Festival: a. Vendor Solicitation and Recruitment (Antique/Art/Food Vendors Recruited by CCA) — CCA shall be responsible for soliciting and recruiting antique, art, and food vendors for the festival. CCA will maintain a record of all participating antique, art and food vendors recruited by CCA to participate in the Festival, which record shall include the name, address, and phone number of the vendor, any amounts payable or outstanding from such vendor, the vendor terms, the vendor class (if any), and any other vendor information deemed necessary. Any amounts outstanding to be collected from any antique, art and food vendors recruited by CCA shall be the responsibility of CCA. b. Vendor Management and Communications — CCA shall be responsible for managing the involvement of and communicating with any and all antique, art, and food vendors recruited by CCA; provided that any fee charged by CCA to vendors to participate in the Festival shall not exceed two hundred twenty-five dollars ($225.00) (provided that any vendor may choose to make a donation in excess of such amount). The Parties agree that any revenue collected from fees charged to antique, art and food vendors recruited by CCA shall be designated to the CCA's 3 fundraising account. C. Vendor Tents — CCA will require that all vendors be responsible for providing their own tents for their booths/vendor stands. d. Revenue Reporting — Once the Festival is complete, CCA will provide the City with a report specifying all revenues and/or other monies collected in relation to the Festival, including but not limited to those designated for community programs. 3. Joint Obligations and Responsibilities of both the City and CCA CCA will be responsible for providing all labor and funding associated with the following in co -hosting the Festival: a. Volunteer Recruitment and Coordination — The City and CCA shall work together to recruit and coordinate volunteers to plan for and staff the Festival. b. Post -Event Evaluation/Summary/Appreciation — The City and CCA shall work together to evaluate the success of the Festival once complete. 4. All Other- Obligations The Parties will negotiate in good faith to equitably assign any obligations or responsibilities not specifically assigned herein, and the labor and funding associated therewith, as such obligations and responsibilities are identified. The Parties agree that there shall be no admission fee charged to members of the public who attend the Festival. D. Schedule. The Parties anticipate that the Festival will be held on Saturday, October 3, 2015. This Agreement will terminate upon completion of Post -Event Evaluation, Summary and Appreciation activities following the Festival, which the Parties expect to be completed within five (5) weeks of the Festival. 4 A. Amendments This Agreement may be amended only upon execution of an amendment by both of the Parties hereto. B. Indemnification of the City The CCA shall bear all losses and damages directly or indirectly resulting to it and/or the City on account of CCA's performance of this Agreement. CCA shall defend, indemnify and hold harmless the City, its officers, boards, commissions, elected and appointed officials, employees, servants, volunteers and agents (hereinafter referred to as "City Parties") from and against any and all claims, injuries, suits, actions, judgments, damages, losses, costs, expenses and liability of any kind whatsoever, including but not limited to, attorney's fees and costs of defense, (hereinafter "Liabilities") which may be the result of willful, negligent or tortious conduct arising out of CCA's performance of this Agreement or operations by the CCA, any CCA contractor, anyone directly or indirectly employed by the CCA or a CCA contractor or anyone for whose acts the CCA or a CCA contractor may be liable. This indemnity obligation does not include Liabilities caused by or resulting from the sole negligence of the City or City Parties. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against the City or City Parties, by any employee or representative of the CCA, any CCA contractor, anyone directly or indirectly employed by the CCA or a CCA contractor or anyone for whose acts the CCA or a CCA contractor may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the CCA or any CCA contractor under workers' or workmen's compensation acts, disability benefit acts or other employee benefit acts. This obligation to indemnify, defend, and hold harmless the City and City Parties shall survive expiration or termination of this Agreement, provided that the claims are based upon or arise out of actions that occurred during the performance of this Agreement. C. Insurance The CCA shall have and maintain in full force and effect for the duration of this Agreement commercially reasonable insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of this Agreement by CCA, its agents, representatives, employees or contractors. Insurance is to be placed with insurers with an A.M. Bests' rating of no less than ANII. The City and City Parties are to be covered as additional insureds in such policies. Further, during the term of this Agreement, each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. CCA shall furnish the City with certificates of insurance and endorsements to the policies 5 evidencing coverage required by this Article. The certificate of insurance and endorsements shall be on a form utilized by CCA's insurer in its normal course of business and shall be received and approved by the City prior to execution of this Agreement by the City. The City reserves the right to require complete, certified copies of all required insurance policies at any time. The CCA shall provide proof that any expiring coverage has been renewed or replaced at least two (2) weeks prior to the expiration of the coverage. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. D. Employment of Unauthorized Aliens Prohibited (I) E -Verify Affidavit — Pursuant to O.C.G.A. § 13-10-91(b)(5), and as it is the City's understanding that CCA has no employees and does not intend to hire any employees for the purpose of performance of this Agreement, CCA must provide a copy of the state issued driver's license or state issued identification card (from a state approved by Georgia's Attorney General) of an individual authorized to act on behalf of CCA and a copy of the state issued driver's license or identification card (from a state approved by Georgia's Attorney General) of each independent contractor utilized in the satisfaction of part or all of this Agreement (provided that no vendor shall be deemed to be an employee or independent contractor of CCA or of the City, as such vendors are not required to provide any service to the CCA or the City and are simply authorized to participate as a vendor in the Festival). In the event CCA later determines that it will hire employees to satisfy or complete the physical performance of services under this Agreement, it shall first be required to comply with the affidavit requirements described in O.C.G.A. § 13-10-91. (1) Records: (a) Records shall be established and maintained by the CCA in accordance with requirements prescribed by the City with respect to all matters covered by this Agreement. Except as otherwise authorized, such records shall be maintained for a period of three years from the date that evaluation of the Project is complete. (b) All costs shall be supported by properly executed invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. (2) Reports and Information: M Upon request, the CCA shall furnish to the City any and all statements, records, reports, data and information related to matters covered by this Agreement in the form requested by the City. (3) Audits and Inspections: At any time during normal business hours and as often as the City may deem necessary, there shall be made available to the City for examination all records with respect to all matters covered by this Agreement. The CCA will permit the City to audit, examine, and make excerpts or transcripts from such records, and to audit all contracts, invoices, materials, or data relating to all matters covered by this Agreement. F. Conflicts of Interest CCA agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics. G. Confidentiality CCA acknowledges that it may receive confidential information of the City and that it will protect the confidentiality of any such confidential information and will require any of its contractors and/or staff/volunteers to likewise protect such confidential information. The CCA agrees that confidential information it receives or such reports or information that CCA creates under this Agreement shall not be made available to, or discussed with, any individual or organization, including the news media, without prior written approval of the City. The CCA shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City information whether specifically deemed confidential or not. CCA acknowledges that the City's disclosure of documentation is governed by Georgia's Open Record's Act. The CCA covenants and declares that it has obtained all necessary approvals of its board of directors or similar authority to simultaneously execute and bind CCA to the terms of this Agreement, if applicable. Ratification of the agreement by a majority of the board of commissioners shall be authority for the Chairman to execute this Agreement on behalf of the board but shall not preclude execution by the full board. I. Nondiscrimination In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 7 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, the CCA agrees that, during performance of this Agreement, CCA, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any contractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, CCA agrees to comply with all applicable implementing regulations and shall include the provisions of this Section 11(I) in every contract for services contemplated under this Agreement. The City shall have the right to terminate this Agreement for convenience by providing written notice thereof at least thirty (30) calendar days in advance of the termination date. Upon termination, the CCA shall promptly discontinue all work that would incur additional liability or obligation on the City, unless the notice directs otherwise. The rights and remedies of the City and CCA provided in this Article are in addition to any other rights and remedies provided under this Agreement or at law or in equity, including but not limited to the right to terminate this Agreement for cause. Nothing herein shall be construed as creating any individual or personal liability on the part of any City Party. No City Party shall be personally liable to the CCA or any successor in interest in the event of any default or breach by the City or for any amount which may become due to the CCA or successor or on any obligation under the terms of this Agreement. Likewise, CCA's performance of services under this Agreement shall not subject CCA's individual employees, officers or directors to any personal liability. The Parties agree that their sole and exclusive remedy, claim, demand or suit shall be directed and/or asserted only against CCA or the City, respectively, and not against any employee, officer, director, or elected or appointed official. This Agreement constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. No other agreement, statement or promise relating to the subject matter of this Agreement not contained in this Agreement shall be valid or binding. This Agreement may be modified or amended only by a written document signed by representatives of both Parties with appropriate authorization. s This Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the respective Parties, provided that no Parry may assign this Agreement without prior 8 written approval of the other Parry. NEIVIVIVI'mr,103-34awy-1 If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the rules, regulations, statutes and laws of the State of Georgia will control. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia. r The caption or headnote on articles or sections of this Agreement are intended for convenience and reference purposes only and in no way define, limit or describe the scope or intent thereof, or of this Agreement nor in any way affect this Agreement. Should any article(s) or section(s), or any part thereof, later be deemed unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed, and the remainder of this Agreement shall remain in fiill force and effect to the extent possible. WWWaIi11 ' 1 - J 14 All communications relating to the day-to-day activities concerning the Project shall be exchanged between for the City and for CCA. All other notices, requests, demands, writings, or correspondence, as required by this Agreement, shall be in writing and shall be deemed received, and shall be effective, when: (1) personally delivered, or (2) on the third day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Parties at the addresses given below, or at a substitute address previously furnished to the other Parties by written notice in accordance herewith: NOTICE TO THE CITE' shall be sent to: City Manager City of Milton, Public Outreach Coordinator City of Milton NOTICE TO THE CCA shall be sent to: I Ashley Blencoe 12220 Birmingham Hwy Milton, GA 30004 Future changes in address shall be effective only upon written notice being given by the City to CCA or by CCA to City Manager via one of the delivery methods described in this Section. No failure by the Parties to enforce any right or power granted under this Agreement, or to insist upon strict compliance with this Agreement, and no custom or practice of the Parties at variance with the terms and conditions of this Agreement shall constitute a general waiver of any future breach or default or affect the Parties' right to demand exact and strict compliance with the terms and conditions of this Agreement. This Agreement shall be exclusively for the benefit of the Parties and shall not provide any third parties with any remedy, claim, liability, reimbursement, cause of action or other right. Nothing contained in this Agreement shall be construed to be a waiver of the City's sovereign immunity or any individual's qualified good faith or official immunities. Neither the City nor CCA shall be liable for their respective non -negligent or non -willful failure to perform or shall be deemed in default with respect to the failure to perform (or cure a failure to perform) any of their respective duties or obligations under this Agreement or for any delay in such performance due to: (a) any cause beyond their respective reasonable control; (b) any act of God; (c) any change in applicable governmental rules or regulations rendering the performance of any portion of this Agreement legally impossible; (d) earthquake, fire, explosion or flood; (e) strike or labor dispute, excluding strikes or labor disputes by employees and/or agents of CCA; (f) delay or failure to act by any governmental or military authority; or (g) any war, hostility, embargo, sabotage, civil disturbance, riot, insurrection or invasion. In such event, the time for performance of this Agreement shall be renegotiated in good faith between the Parties to reasonably account for such circumstances, and all other obligations shall remain intact. IN WI'T'NESS WHEREOF the City and CCA have executed this Agreement effective as of the date the last Party executes this Agreement. K [SIGNATURES ON FOLLOWING PAGE] SIGNED, SEALED, AND DELIVERED in the presence of: Witne A f Xo CCAo By: c� Its: Sic trE`� ✓�� [CORPORATE SEAL] Notary Pu is 0.5-(-Ag- 0�;'vo� TA°/9:�� w � O N. -r,, ._— [NOTARY SEAL] < ';2 ��.� ' dop i► . Off, p • Q 0 NNS 6- ER Mi gOiil 1S On 1:�YpIlL', .e /// °•.....•• �`, ``� SIGNED, SEALED, AND 131"LIV ER EI➢ in the presence of: Witness Not«I IluMi- [NOTARY SEAL] My Commission Expires: CITY OF MILTON By: Its: 12 [CITY SEAL] R HOME OF' HE ST QUALITY OF LIFE IN GEORGIA' MTIBELTO N't ESTABLISHED 2006 5,� CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 14, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Approval of a Professional Services Agreement between the City of Milton and Data Media Associates, Inc. for Property Tax Billing. MEETING DATE: Monday, September 19, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: XAPPROVED (/ NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: 'YES (J NO CITY ATTORNEY REVIEW REQUIRED: 'S YES (/ NO APPROVAL BY CITY ATTORNEY: �PPROVED (/ NOT APPROVED PLACED ON AGENDA FOR: p9(Raol fa REMARKS: ©*Tour .._.,.` PHONE: 678.242.25001 FAX: 678.242.2499 CGreen ! "cannredt N e Ry s Community c"va Info�ei ofmllbn a.us www.e otmlZn a.us edm 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 �� - °•^^^o..e.: o To: Honorable Mayor and City Council Members From: Bernadette Harvill, Finance Manager Date: Submitted on September 15, 2016 for the September 19, 2016 Regular Council Meeting Agenda Item: Approval of a Professional Services Agreement between the City of Milton and Data Media Associates, Inc. for Property Tax Billing Services ______________________________________________________________________________ Department Recommendation: Approval. Executive Summary: The City issued a Request for Proposal for printing and mailing services related to property tax billing for 2016 with the potential for a multi-year renewal. Data Media Associates, Inc. was selected, and they will work directly with Finance Staff to produce property tax bills. Funding and Fiscal Impact: Funding for this project is available in the Printing and Postage accounts within the General Fund. Alternatives: None Legal Review: Sam VanVolkenburgh – Jarrard & Davis September 13, 2016 Concurrent Review: Steven Krokoff, City Manager Attachment(s): Professional Services Agreement FSTAOL191EO1W5 PROFESSIONAL SERVICES AGREEMENT 16-FN01 Print -Mail Services —Property Tax Billing This Professional Services Agreement ("Agreement") is made and entered into this day of 20 (the "Effective Date"), by and between the CITY OF MILTON, GEORGIA, a municipal corporation of the State of Georgia, acting by and through its governing authority, the Mayor and City Council, located at 13000 Deerfield Parkway, Ste 107F, Milton GA 30004 (hereinafter referred to as the "City"), and Data Media Associates, Inc., a Georgia corporation, having its principal place of business at 1295 Old Alpharetta Rd, Alpharetta GA 30005 (herein after referred to as the "Consultant"), collectively referred to herein as the `Parties." WITNESSETH: WHEREAS, City desires to retain a consultant to provide services in the completion of a Project (defined below); and WHEREAS, Consultant has represented that it is qualified by training and experience to perform the Work (defined below) and desires to perform the Work under the terms and conditions provided in this Agreement; and NOW, THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein, and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties do mutually agree as follows: Section 1. Aereement. The Agreement shall consist of this Professional Services Agreement and each of the Exhibits hereto, which are incorporated herein by reference, including: Exhibit "A" — Scope of Work Exhibit "B" — Insurance Certificate Exhibit "C" — Contractor Affidavit Exhibit "D" — Subcontractor Affidavit In the event of any discrepancy in or among the terms of the Agreement and the Exhibits hereto, the provision most beneficial to the City, as determined by the City in its sole discretion, shall govern. Section 2. The Work A general description of the Project is as follows: printing and mailing services required to disburse the City of Milton's property tax bills (the "Project"). The Work to be completed under this Agreement (the "Work") includes, but shall not be limited to, the work described in the Scope of Work provided in Exhibit "A", attached hereto and incorporated herein by reference. Unless otherwise stated in Exhibit "A", the Work includes all material, labor, insurance, tools, equipment, machinery, water, heat, utilities, transportation, facilities, services and any other miscellaneous items and work necessary to complete the Work. Some details necessary for proper execution and completion of the Work may not be specifically described in the Scope of Work, but they are a requirement of the Work if they are a usual and customary component of the contemplated services or are otherwise necessary for proper completion of the Work. Section 3. Contract Term: Termination Consultant understands that time is of the essence of this Agreement and warrants and represents that it will perform the Work in a prompt and timely manner, which shall not impose delays on the progress of the Work. Consultant shall send out all tax bills, consistent with the specifications set forth at Exhibit "A", within 5 days of City's provision of the billing information to Consultant. The term of this Agreement ("Term") shall commence as of the Effective Date, and the Agreement shall terminate 365 days from the Effective Date (provided that certain obligations will survive termination/expiration of this Agreement). This Agreement shall then automatically renew for an additional twelve (12) month term unless either party provides written notice of nonrenewal at least thirty (30) days prior to the expiration of the current term. The Agreement shall be renewed no more than four (4) times. If the Term of this Agreement is longer than one year, the Parties agree that this Agreement, as required by O.C.G.A. § 36- 60-13, shall terminate absolutely and without further obligation on the part of City on December 31 each calendar year of the Tern, and further, that this Agreement shall automatically renew on January 1 of each subsequent calendar year absent 1 City's provision of written notice of non -renewal to Consultant at least five (5) days prior to the end of the then current calendar year. Title to any supplies, materials, equipment, or other personal property shall remain in Consultant until fully paid for by City. City may terminate this Agreement for convenience at any time upon providing written notice thereof to Consultant. Provided that no damages are due to City for Consultant's breach of this Agreement, City shall pay Consultant for Work performed to date in accordance with Section 5 herein. Section 4. Work Chances. Any changes to the Work requiring an increase in the Maximum Contract Price (defined below) shall require a written change order executed by the City in accordance with its purchasing regulations. Section 5. Compensation and Method of Payment. The total amount paid under this Agreement as compensation for Work performed and reimbursement for costs incurred shall not, in any case, exceed the per-unit prices (set forth below) for the services expressly requested in writing by the City (the "Maximum Contract Price"), except as outlined in Section 4 above, and Consultant represents that this amount is sufficient to perform all of the Work set forth in and contemplated by this Agreement. Consultant shall take no calculated risk in the performance of the Work. Specifically, Consultant agrees that, in the event it cannot perform the Work within the budgetary limitations established without disregarding sound principles of Consultant's profession and industry, Consultant will give written notice immediately to City. Item Price Tax Bill Com I in with Re uiremems 1-8 of Exhibit A. $ 0.64 er iece mailed Price per Insert Described at Requirement 9-A of Exhibit A. $ 0.04 er insert Price per Insert Described at Requirement 9-B 7f Exhibit A. $ 0.14 er insert Note: There will not be any additional charges for programminghanges or cany other services necessary for billing other than those stated above. However, should the price of postage for first class US mail increase or decrease during the Tenn of this agreement, the price per piece mailed after that change in price shall, at the written request of Consultant or City, be adjusted accordingly. City agrees to pay Consultant for the Work performed and costs incurred by Consultant upon certification by City that the Work was actually performed and costs actually incurred in accordance with the Agreement. No payments will be made for unauthorized work. Compensation for Work performed and, if applicable, reimbursement for costs incurred shall be paid to Consultant upon City's receipt and approval of invoices, setting forth in detail the services performed and costs incurred, along with all supporting documents required by the Agreement or requested by City to process the invoice. Invoices shall be submitted on a monthly basis, and such invoices shall reflect costs incurred versus costs budgeted. Section 6. Covenants of Consultant A. Licenses. Certification and Permits Consultant covenants and declares that it has obtained all diplomas, certificates, licenses, permits or the like required of Consultant by any and all national, state, regional, county, or local boards, agencies, commissions, committees or other regulatory bodies in order to perform the Work contracted for under this Agreement. Consultant shall employ only persons duly qualified in the appropriate area of expertise to perform the Work described in this Agreement. B. Expertise of Consultant City's Reliance on the Work Consultant acknowledges and agrees that City does not undertake to approve or pass upon matters of expertise of Consultant and that, therefore, City bears no responsibility for Consultant's Work performed under this Agreement. City will not, and need not, inquire into adequacy, fitness, suitability or correctness of Consultant's performance. Consultant acknowledges and agrees that the acceptance or approval of Work by City is limited to the function of determining whether there has been compliance with what is required to be produced under this Agreement and shall not relieve Consultant of the responsibility for adequacy, fitness, suitability, and correctness of Consultant's Work under professional and industry standards. C. Consultant's Reliance on Submissions Ill, City Consultant must have timely information and input from City in order to perform the Work required under this Agreement. Consultant is entitled to rely upon information provided by City, but Consultant shall provide immediate written notice to City if Consultant knows or reasonably should know that any information provided by City is erroneous, inconsistent, or otherwise problematic. D. Consultant's Representative; Meetings. Honor Motes shall be authorized to act on Consultant's behalf with respect to the Work as Consultant's designated representative, provided that this designation shall not relieve either Party of any written notice requirements set forth elsewhere in this Agreement. Consultant shall meet with City's personnel or designated representatives to resolve technical or contractual problems that may occur during the Term of this Agreement at no additional cost to the City. E. Assienmentof pare¢ t Consultant covenants and agrees not to assign or transfer any interest in, or delegate any duties of, this Agreement, without the prior express written consent of the City. F. Responsibility of Consultant and Indemnification of Clive Consultant covenants and agrees to take and assume all responsibility for the Work rendered in connection with this Agreement. Consultant shall bear all losses and damages directly or indirectly resulting to it and/or City on account of the performance or character of the Work rendered pursuant to this Agreement. Consultant shall defend, indemnify and hold harmless City and City's elected and appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers (individually an "Indemnified Party" and collectively "Indemnified Parties") from and against any and all claims, suits, actions, judgments, injuries, damages, losses, costs, expenses and liability of any kind whatsoever, including but not limited to attorney's fees and costs of defense ("Liabilities"), which may arise from or be the result of an alleged willful, negligent or tortious act or omission arising out of the Work, performance of contracted services, or operations by Consultant, any subcontractor, anyone directly or indirectly employed by Consultant or subcontractor or anyone for whose acts or omissions Consultant or subcontractor may be liable, regardless of whether or not the act or omission is caused in part by a party indemnified hereunder; provided that this indemnity obligation shall only apply to the extent Liabilities are caused by or result from the negligence, recklessness, or intentionally wrongful conduct of the Consultant or other persons employed or utilized by the Consultant in the performance of this Agreement. This obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. This obligation to indemnify, defend, and hold harmless the Indemnified Party(ies) shall survive expiration or termination of this Agreement, provided that the claims are based upon or arise out of actions or omissions that occurred during the performance of this Agreement. G. Independent Contractor, Consultant hereby covenants and declares that it is engaged in an independent business and agrees to perform the Work as an independent contractor and not as the agent or employee of City. Consultant agrees to be solely responsible for its own matters relating to the time and place the Work is performed and the method used to perform such Work; the instrumentalities, tools, supplies and/or materials necessary to complete the Work; hiring and payment of consultants, agents or employees to complete the Work, including benefits and compliance with Social Security, withholding and all other regulations governing such matters. Any provisions of this Agreement that may appear to give City the right to direct Consultant as to the details of the services to be performed by Consultant or to exercise a measure of control over such services will be deemed to mean that Consultant shall follow the directions of City with regard to the results of such services only. Inasmuch as City and Consultant are independent of each other, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed by both Parties. Consultant agrees not to represent itself as City's agent for any purpose to any party or to allow any employee of Consultant to do so, unless specifically authorized, in advance and in writing to do so, and then only for the limited purpose stated in such authorization. Consultant shall assume full liability for any contracts or agreements Consultant enters into on behalf of City without the express knowledge and prior written consent of City. H. Insurance. Consultant shall have and maintain in full force and effect for the duration of this Agreement, insurance of the types and amounts approved by the City, as shown on Exhibit "B", attached hereto and incorporated herein by reference. Consultant shall also ensure that any subcontractors are covered by insurance policies meeting the requirements specified herein and provide proof of such coverage. As it relates to any general liability, automobile liability or umbrella policies, and except where such requirement is specifically waived in writing by the City, Consultant shall ensure that its inswer waives all rights of subrogation against the City for losses arising from Consultant's Work and that the City and its officials, employees or agents are named as additional insureds. I. Employment of Unauthorized Aliens Prohibited —E -Verify Affidavit. Pursuant to O.C.G.A. § 13-10-91, City shall not enter into a contract for the physical performance of services unless: (1) Consultant shall provide evidence on City -provided forms, attached hereto as Exhibits "C" and "D" (affidavits regarding compliance with the E -Verify program to be swum under oath under criminal penalty of false swearing pursuant to O.C.G.A. § 16-10-71), that it and Consultant's subcontractors have registered with, are authorized to use and use the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91, and that they will continue to use the federal work authorization program throughout the contract period, or (2) Consultant provides evidence that it is not required to provide an affidavit because it is an individual (not a company) licensed pursuant to Title 26 or Title 43 or by the State Bar of Georgia and is in good standing. Consultant hereby verifies that it has, prior to executing this Agreement, executed a notarized affidavit, the form of which is provided in Exhibit "C", and submitted such affidavit to City or provided City with evidence that it is an individual not required to provide such an affidavit because it is licensed and in good standing as noted in sub -subsection (2) above. Further, Consultant hereby agrees to comply with the requirements of the federal Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02. In the event Consultant employs or contracts with any subcontractor(s) in connection with the covered contract, Consultant agrees to secure from such subcontractor(s) attestation of the subcontractor's compliance with O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 by the subcontractor's execution of the subcontractor affidavit, the form of which is attached hereto as Exhibit "D", which subcontractor affidavit shall become part of the Consultantlsubcontractor agreement, or evidence that the subcontractor is not required to provide such an affidavit because it is an individual licensed and in good standing as noted in sub -subsection (2) above. If a subcontractor affidavit is obtained, Consultant agrees to provide a completed copy to City within five (5) business days of receipt from any subcontractor. Consultant and Consultant's subcontractors shall retain all documents and records of their respective verification process for a period of five (5) years following completion of the contract. Consultant agrees that the employee -number category designated below is applicable to Consultant. [Information only required if a contractor affidavit is required pursuant to O.C.G.A. § 13-10-91.] [Cf IECK ONE] 500 or more employees. _ 100 or more employees. ✓ Fewer than 100 employees. Consultant hereby agrees that, in the event Consultant employs or contracts with any subcontractor(s) in connection with this Agreement and where the subcontractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, Consultant will secure from the subcontractors) such subcontractor(s') indication of the above employee -number category that is applicable to the subcontractor. The above requirements shall be in addition to the requirements of state and federal law, and shall be construed to be in conformity with those laws. S. Ethics Code; Conflict of Interest Consultant agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics or any other similar law or regulation. Consultant certifies that to the best of its knowledge no circumstances exist which will cause a conflict of interest in performing the Work. Consultant and City acknowledge that it is prohibited for any person to offer, give, or agree to give any City employee or official, or for MY City employee or official to solicit, demand, accept, or agree to accept from another person, a gratuity of more than nominal value or rebate or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. Consultant and City further acknowledge that it is prohibited for any payment, gratuity, or offer of employment to be made by or on behalf of a sub -consultant under a contract to the prime Consultant or higher tier sub -consultant, or any person associated therewith, as an inducement for the award of a subcontract or order. R Confidentiality. Consultant acknowledges that it may receive confidential information of City and that it will protect the confidentiality of any such confidential information and will require any of its subcontractors, consultants, and/or staff to likewise protect such confidential information. L. Authority to Contract The individual executing this Agreement on behalf of Consultant covenants and declares that it has obtained all necessary approvals of Consultant's board of directors, stockholders, general partners, limited partners or similar authorities to simultaneously execute and bind Consultant to the terms of this Agreement, if applicable. M. Ownership of Work. All reports, designs, drawings, plans, specifications, schedules, work product and other 4 materials, including, but not limited to, those in electronic form, prepared or in the process of being prepared for the Work to be performed by Consultant ("Materials") shall be the property of City, and City shall be entitled to full access and copies of all Materials in the form prescribed by City. Any and all copyrightable subject matter in all Materials is hereby assigned to City, and Consultant agrees to execute any additional documents that may be necessary to evidence such assignment. N. Nondiscrimination. In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, Consultant agrees that, during performance of this Agreement, Consultant, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, Consultant agrees to comply with all applicable implementing regulations and shall include the provisions of this paragraph in every subcontract for services contemplated under this Agreement. Section 7. Miscellaneous. A. Entire Aareementt Counterparts• Third Party Rights. This Agreement, including any exhibits hereto, constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. This Agreement shall be exclusively for the benefit of the Parties and shall not provide any third parties with any remedy, claim, liability, reimbursement, cause of action or other right. B. Governin¢ Law; Business License- Proper Execution. This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia without regard to choice of law principles. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia, or the U.S. District Court for the Northern District ofGeorgia—Atlanta Division, and Consultant submits to the jurisdiction and venue of such wort. During the Term of this Agreement, Consultant shall maintain a business license with the City, unless Consultant provides evidence that no such license is required. Consultant agrees that it will perform all Work in accordance with the standard of care and quality ordinarily expected of competent professionals and in compliance with all federal, state, and local laws, regulations, codes, ordinances, or orders applicable to the Project, including, but not limited to, any applicable records retention requirements and Georgia's Open Records Act (O.C.G.A. § 50-I8-71, el seq.). C. Captions and SeverabTty. All headings herein are intended for convenience and ease of reference purposes only and in no way define, limit or describe the scope or intent thereof, or of this Agreement, or in any way affect this Agreement. D. Notices. All notices, requests, demands, writings, or correspondence, as required by this Agreement, shall be in writing and shall be deemed received, and shall be effective, when: (1) personally delivered, or (2) on the third day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Party at the address first given above or at a substitute address previously famished to the other Party by written notice in accordance herewith. E. Waiver: Sovereign Immunity. No express or implied waiver shall affect any term or condition other than the one specified in such waiver, and that one only for the time and manner specifically stated. Nothing contained in this Agreement shall be construed to be a waiver of City's sovereign immunity or any individual's qualified, good faith or official immunities. F. A¢reement Construction and Infero etat'on• Invalidity of Provisions; Severability. Consultant represents that it has reviewed and become familiar with this Agreement and has notified City of any discrepancies, conflicts or errors herein. The Parties agree that, if an ambiguity or question of intent or interpretation arises, this Agreement is to be construed as if the Parties had drafted itjointly, as opposed to being construed against a Party because it was responsible for drafting one or more provisions of the Agreement. In the interest of brevity, the Agreement may omit modifying words such as "all" and "any" and articles such as "the" and "an," but the fact that a modifier or an article is absent from one statement and appears in another is not intended to affect the interpretation of either statement. Should any article(s) or section(s) of this Agreement, or any part thereof, later be deemed illegal, invalid or unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed, and the remainder of this Agreement shall remain in full force and effect to the extent possible as if this Agreement had been executed with the invalid portion hereof eliminated, it being the intention of the Parties that they would have executed the remaining portion of this Agreement without including any such part, parts, or portions that may for any reason be hereafter declared invalid. Ratification of this Agreement by a majority of the Mayor and City Council shall authorize the Mayor to execute this Agreement on behalf of City. IN WITNESS WHEREOF, City and Consultant have executed this Agreement, effective as of the Effective Date first above written. [SIGNATURES ON FOLLOWING PAGE) CONSULTANT: Data Media Associates Inc. Signature: 2, Print Name: Title: [CIRCLE ONE:] 6ewe_x* L /I i vlye t Q Q 3residenV'Vloe rest en (Corporation) [CORPORATE SEAL] Attest/Witness: 7 Signature: Print Name: /(,dry/ A// J///,; "/IV Title: o"SGGtciygss/ ' (ASststant) Corporate Secretary (required if corporation) Attest: Signature Print Name: Title: City Clerk Approved as to form: City Attorney CITY OF MILTON, GEORGIA Ey: Joe Lockwood, Mayor [CITY SEAL] EXHIBTT "A" fv1l LTONbt Request for Proposal 16-FNOI Print -Mail Services - Property Tax Billing Dear Sir or Madam, The City of Milton is soliciting proposals for property tax billing services for calendar years 2016 with the potential for a multi-year contract. The due date for the proposal is 2.00 p.m. August 5 2016 Send proposals to: honor.motes@citvofmiltongo.us The City invites professional, experienced and reputable providers to present a fixed price quote for items 1-8 and additional quotes for item 9. The selected vendor must be operational for property tax billing by September 1 st, 2016 1. Outgoing bill or statement (Milton logo required) 2. Outgoing double window envelope 3. Single return remittance window envelopes 4. All programming 5. Electronic transmission 6. Web Services: a. Regenerate exact bill b. Transfer bill file C. Adhoc Reports 7. Address correction reports 8. Templates for the original and supplemental tax bills 9. Price for additional insert (2 options) a. Already printed material, insert, and mail b. Print, insert, and mail Proposals must demonstrate the ability to perform the following services • File (pdf) upload to portal capability: Data extracted from the file and converted from pdf to text format Programming for custom layout: Exemption descriptions are printed on the bill based on code(s) in the file Appeal codes are printed as 'Temporary" and classified in separate batch from regular tax bills Bills less than $5.00 are programmed not to print - list of accounts are sent to the City. Provide WORD template to use in house for customary bill printing as needed. USPS Software/Address Verification: Print and mail valid addresses Reprint forwarding address and mail if forwarding address is found (list provided) Invalid addresses are flagged and not printed/mailed. No additional cost for this service (list provided) • Web Portal: File images retained for 3-4 months Address reports posted File Upload/Confirmation/Approval of file(s) for printing Numerous and multiple samples of different bill types are sent for review before approval (based on manual selections from file) • Property Tax bill form: Pre-printed reverse stub, 241b, colored statement with multi -colored ink, perforated remittance stub Barcoding (USPS) for outgoing and remittance addresses (added) Updates as needed to verbiage and layout Return #9 window envelopes. Please list 3 references we can contact. There are approximately 14,000 tax bills anticipated for 2016. Evaluation of the quotes will be based on cost, demonstrated quality, experience, and customer service. The City of Milton reserves the right to accept or reject any or all proposals, to waive irregularities, informalities, and technicalities, award the service in the best interest of the City or to request a re -quote. The City also reserves the right to cancel the agreement with the successful submitter. In no way will the City of Milton be obligated to award contracts based solely on price or low bid. The City of Milton is an equal opportunity employer and does not discriminate based on race, religion, gender, disability, or national origin. Questions regarding this request should be directed to Honor Motes at honor.motes@citvofmiltongo.us. Deadline for questions will be July 19, 2016 with answers provided in an Addendum on or about July 21, 2016. EXHIBIT `B" [INSERT INSURANCE CERTIFICATE MFE'FING S'T'ANDARD (OR OTHERWISE. APPROVED) REQ[ iIREMENTS OF THE CITY OF MILTON, GEORGIA] CERTIFICATE OF LIABILITY INSURANCE Inis CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. TRIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER. ANn THIN eeonnra.a v,.— ....inoses. GO."N Le,"IIU i IS WAIVED, subject to the terms and Conditions of the policy, Donald policies may require an endorsement. A statement on this Certificate does not confer rlghb to the eenlficate holder in lino en, of seh.mdmane.. Pants. Risk Associates of Georgia LLC PHONE , 400 Bldg 900 Suits 550 (404)809-3530 3915 SPkwy Dori . lhnn0p aeoentarisk. cost INSUREFUN mac COV, Atlanta GA 30327 INSURER A:3antlnel Insurance C< IN9URE0 INSURERBHartford InMuccul C< Data Media Associates Inc INSUMRC:Seottedale Ina Co PO cox 3305 30023 THIS IS TO CERTIFY THAT TME POLICIES UI INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMOD BOVE FOR THE POLICY PERIOD N NUMBER: INDICATED. MAY BE ISSUED ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED By PAID CLAIMS. IX50. TYPEOF INSURANCE LS PoLICT EFF PoLILW p PoLICY HUMBERMM' LIMITS R COMMERCIALGMERAL WMUN A CIAIMSJMgOE OCCUR EACH OCCURRRENCE f 1,000,000 EMI Ed f 11000,000 X Y 2O0MAACS391 1/6/3016 </1/3017 MED E%P Are one pamn) 6 10.000 PERSONAL 6 Any INJURY 6 1,000,000 GEN'L AGGREGATE UNIT APP1/ES FER: GENERALAGGgEG4TE f 4.000.000 POLICY [_j OTHER, R PRQ LCC PROOUCTS-COMPAPAGG f 41000,000 OTHER; C Empby,roa Fadcw Usbay S 18,000 AUTOMOBILE LIA&LILY ANY .0 Ea OI 6e I I f ALL OV.NED SCHEDULED EDGILY INJURY (Parr Man f AVMS AUTOS BODILY INJURY IeaV;MeN af HIRED AUTOS AUTOS ff IDAMAGEPar in) S A X UMBRELLAUAS R f OCCUR 308EAAC8393 1/6/3016 9/1/3017 EACH OCCURRENCE ESCESS LIAO CIAIMSMADE S 1 000 000 AGGREGATE LED DE RERMI N 10 000 X 6 3 000 000 WORMERS COMPENBAMUP S ANY EMPLOYERYLIATNeo X P TN - ANY PROPRIEBEIR MUUDEO?ECUIIVE YIN BTA TE OFFICERMEMBER E%CLUOE% [Y] N/A E.L HCASE-EEM B 11 acbryMNm Y 30 WeC AR3936 A/1/3016 q f 500 OOY uye n ION OF /1/301] EL OIBEASE - EA EMPLOYE S 500 000 OESCRIpTIONOF OPERATIONS bekw EL. DISEASE-PDLICY LIMIT 3 500 000 C EEE... a OmslceiaaM W23196157 9/1/1016 S/1/3017 Ead Claim Retro Active Date a/1/3010 1,000,000 A00epaM 11000,000 OFSCRIPTION OF OPERgTIDN9/ LOCATIONB/VEHICLES (pCOR 1101, Additional Remade Schedule. may to Mladetl Ninon apace Is request) The following applies to the General Liability, and Thick alla/Hxcee. policies where required by written contract with veined yea, re City of Milton blvd City's elected end appolatad officials, officers, board., insure91overa, employees, representatives, coneultente, servants, agent. and volunteers are addition., insured. 30 days notlee of cancellation applies to certificate holder order the policies listed above, where required by written contract with named insured. CERTIFICATE HOLDER —1— , ,I,,,,, City of Milton Attn: Honor Mote, 13000 Deerfield Parkway Suite 107Y Milton, GA 30004 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Bearden/MNP ACORD 25 2014107 v rnoaams Act ( ) The ACORD name and logo are registered marks of ACORD INSO15nmann STATE OFU��nr y� EXHIBIT "C" COUNTY OF O CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: _ "7CQ X Federal Work Authorization User Identification Number De A n Data Media Associates Inc Name of Contractor Print Mail Services-Proverry Tax Billie Name of Project City of Milton Georgia Name of Public Employer I hereby declare under penalty of perjury that the foregoing is flue and correct. Exxe�cu�t'e�d�cttyonjl 20 rL t(Qjy,4 n ()� d(state). LVIi JA=ZZ2)1"r✓I i Signattilie of Authorized Officer or Agent ana>t_ F lard c�r� r Print Name and Title of Authorized Officer or Agent SUBSCRIBED AlORN BEFORE ME ON �I-IIS TME a7? DAY OF /� Cr 20 6. Lae i Q NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: 10—I(a Iq STATE OF &1i EXHIBIT "D" COUNTY OF rr� Its SUBCONTRACTOR AFFIDAVIT IV I ] By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10- 91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (name of contractor) on behalf of the City of Milton, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub -subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b), Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub -subcontractor to the contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice that a sub -subcontractor has received an affidavit from any other contracted sub -subcontractor, the undersigned subcontractor most forward, within five (5) business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number Date of Authorization Name of Subcontractor Print Mail Services -Property Tax B'Ilin Name of Project City of Milton. Georgia Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on 20 in (city), _ (state). Signature of Authorized Officer or Agent Prmted Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _ DAY OF 20 NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: I HOME OF'THE BEST QUALf1Y OF LIO EO� MILT ESTABLISHED2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 15, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Approval of Contract between the City of Milton and AT&T for Internet Services MEETING DATE: Monday, September 19, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: APPROVED NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: AYES () NO CITY ATTORNEY REVIEW REQUIRED: YES (J NO APPROVAL BY CITY ATTORNEY. 'tMPPROVED ( ) NOT APPROVED PLACED ON AGENDA FOR: 01719e7016 REMARKS: M y YDuQM PHONE: 678.242.25001 FAX: 678.242.2499 e Commun°iryat ' i®t info�clfyofmiMonga.ua www.ollyolmiHwnnug, onga.us �� \ ri, 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 To: Honorable Mayor and City Council Members From: David Frizzell, IT Manager Date: Submitted on September 14, 2016 for the September 19, 2016 Regular Council Meeting Agenda Item: Approval of a Contract between the City of Milton and AT&T for Internet Services ____________________________________________________________________________ Department Recommendation: The IT Manager recommends approval of this Unified Agreement. Executive Summary: This contract will provide for internet connectivity at Milton’s new city hall location. Once construction of the new circuit is complete, the remainder of the city’s circuits contracted through AT&T can be migrated to the new building without creating additional contracts. Funding and Fiscal Impact: The cost for this circuit will be $1,300 per month. This cost is already captured in the existing IT budget. There will be no costs associated with construction. Alternatives: Since city hall is being built on previously unused land, there are no service providers who currently offer service there. AT&T will build new infrastructure there so that we can migrate all our existing services. Other providers (Comcast) may be able to provide additional services in the longer term, but not at this time. Legal Review: Jeff Strickland – Jarrard & Davis (9/14/2016) Concurrent Review: Steven Krokoff, City Manager Attachment(s): AT&T_NETWORK_ON_DEMAND_Contract_ID_4885775_v1.pdf eSign F a x C o v e r S h e e t To: AT&T Automated Fax Handling Service From: Fax: Total Pages: (Excluding Fax Cover Sheet) Or with Copiers / Scanners w/ email, Send To: To sign via fax: 1. Sign, Title and Date the document where applicable, 2. Fax back documents in the following order: I. eSign Fax Cover Sheet for II. All Pages stamped with 3. If there are additional documents, use the corresponding eSign Fax Cover Sheet(s) as separator(s) and Fax back as in 2.I and 2.II. (see Picture below) Sales Contact Information ANDERSON; ELGIN 4044321657 EA0946@US.ATT.COM Contract Id: 4885775 877-374-4632 or 877-eSignFax esign@att.com 4 Contract Id: 4885775 Contract Id: 4885775 Request Id: 1299971 Contract Id: 4885775 AT&T MA Reference No. MA50003522UA AT&T Contract ID No. SDN54FONHO AT&T SWITCHED ETHERNET SERVICESM (with NETWORK ON DEMAND) Pricing Schedule Provided Pursuant to Custom Terms pcs_processed_cs_approved AT&T and Customer Confidential Information Page 1 of 4 ASE_NoD_ps_ILEC_countersign_eTool v.09-17-15.1 Please sign by 10-06-2016 Customer AT&T City of Milton Street Address: 13000 Drfeld Pkwy Ste 107 , NA City: Milton State/Province: GA Zip Code: 30004 Country: USA The applicable AT&T ILEC Service-Providing Affiliate(s) Customer Contact (for Notices)AT&T Contact (for Notices) Name: Joe Lockwood Title: Other Street Address: 13000 DEERFIELD PKWY Suite 107 City: MILTON State/Province: GA Zip Code: 30004 Country: USA Telephone: 6782422484 Fax: Email: Joe.Lockwood@cityofmiltonga.us Customer Account Number or Master Account Number: 1-8OPNP2 Name: ELGIN ANDERSON Street Address: 2180 LAKE BLVD NE City: ATLANTA State/Province: GA Zip Code: 30319 Country: USA Telephone: 4044321657 Fax: 8662510881 Email: EA0946@US.ATT.COM Sales/Branch Manager: Maya Powers SCVP Name: WILLIAMTRAYLOR Sales Strata: Retail-Direct Sales Region: US-SOUTHEAST With a copy (for Notices) to: AT&T Corp. One AT&T Way Bedminster, NJ 07921-0752 ATTN: Master Agreement Support Team Email: mast@att.com AT&T Solution Provider or Representative Information (if applicable) Name: Company Name: Agent Street Address: City: State: Zip Code: Country: USA Telephone: Fax: Email: Agent Code This Pricing Schedule for the service(s) identified below (“Service”) is part of the Agreement referenced above. Customer requests that its identity be kept confidential and not be publicly disclosed by AT&T or by any regulatory commission, unless required by law. Services purchased under this Pricing Schedule must be ordered and managed using the AT&T Network on Demand process described in the Network on Demand Guide available at: http://cpr.att.com/pdf/publications/NOD_Guide.pdf which is incorporated herein by reference and is subject to change by AT&T from time to time. AT&T California currently provides billing and collections services to third parties, which may place charges that Customer authorizes on Customer’s bill for intrastate Services. To the extent that AT&T California makes blocking of such charges available, Customer may block third- party charges from its bill at no cost. Customer (by its authorized representative)AT&T (by its authorized representative) By:By: Printed or Typed Name: Printed or Typed Name: Title: Title: Date: Date: For AT&T internal use only:Contract Ordering and Billing Number (CNUM): Contract Id: 4885775 WK# - Interstate-InterLATA – TBD For AT&T Administrative Use Only Pricing Schedule No. __________ Original Effective Date: __________ AT&T Switched Ethernet ServiceSM (with Network On Demand) Pricing Schedule Provided Pursuant to Custom Terms pcs_processed_cs_approved AT&T and Customer Confidential Information Page 2 of 4 ASE_NoD_ps_ILEC_countersign_eTool v.09-17-15.1 1.SERVICE, SERVICE PROVIDER(S) and SERVICE PUBLICATION(S) 1.1 AT&T Switched Ethernet ServiceSM Service Service Publication (incorporated by reference) Service Publication location AT&T Switched Ethernet ServiceSM AT&T Switched Ethernet Service Guide http://cpr.att.com/pdf/commonEthServGuide.html. Service Providers AT&T Alabama AT&T Indiana AT&T Missouri AT&T Tennessee AT&T Arkansas AT&T Kansas AT&T Nevada AT&T Texas AT&T California AT&T Kentucky AT&T North Carolina AT&T Wisconsin AT&T Florida AT&T Louisiana AT&T Ohio AT&T Georgia AT&T Michigan AT&T Oklahoma AT&T Illinois AT&T Mississippi AT&T South Carolina BellSouth Telecommunications, LLC d/b/a AT&T Southeast 1.2 Inside Wiring Service AT&T Inside Wiring Service Provider Service Publication Service Publication Location Same as the AT&T Service Provider for the AT&T Switched Ethernet Service AT&T Inside Wiring Service Attachment http://cpr.att.com/pdf/service_publications/AS E_SDN_Inside_Wiring_Attachment.pdf 2.PRICING SCHEDULE TERM, EFFECTIVE DATES Pricing Schedule Term 36 months Pricing following the end of Pricing Schedule Term Non-stabilized prices as modified from time to time in applicable Service Publication or, if there is no such pricing, the pricing in this Pricing Schedule 3.MINIMUM PAYMENT PERIOD Service Components Percentage of Monthly Recurring Charge Applied for Calculation of Early Termination Charges* Minimum Payment Period per Service Component All Service Components 50% plus any unpaid or waived non-recurring charges Until end of Pricing Schedule Term *Early termination charges shall not exceed the total amount of monthly recurring charges for the remainder of the Minimum Payment Period; refer to Network on Demand Guide for details. 4.ADDS AT&T Switched Ethernet Service Customer Port Connections may be purchased during the Pricing Schedule Term at the rates, terms and conditions herein. Contract Id: 4885775 WK# - Interstate-InterLATA – TBD For AT&T Administrative Use Only Pricing Schedule No. __________ Original Effective Date: __________ AT&T Switched Ethernet ServiceSM (with Network On Demand) Pricing Schedule Provided Pursuant to Custom Terms pcs_processed_cs_approved AT&T and Customer Confidential Information Page 3 of 4 ASE_NoD_ps_ILEC_countersign_eTool v.09-17-15.1 5.RATES and CHARGES 5.1 AT&T SWITCHED ETHERNET SERVICE 5.1.1 Monthly Recurring Charges (MRC) All Monthly Recurring Charge (MRC) rates are per port. The total MRC for a port is the sum of the Port Connection MRC, the Bandwidth MRC, and any associated Feature MRC(s). Port Connection MRC Customer Port Connection Speed MRC 100 Mbps $257.4 1 Gbps $257.4 Bandwidth MRC If Customer changes the CIR and/or CoS configuration during the billing cycle, the Bandwidth MRC will be prorated based on the time interval for each configuration. Bandwidth MRC (100 Mbps and 1 Gbps Basic Port Connections) Class of Service (CoS) Committed Information Rate (CIR) Non Critical High Business Critical Medium Business Critical High Interactive Real Time 2 Mbps $109.31 $113.08 $135.70 $160.19 $173.39 4 Mbps $128.81 $132.60 $155.33 $176.16 $189.42 5 Mbps $163.93 $171.56 $190.62 $209.69 $224.93 8 Mbps $216.82 $225.00 $243.41 $259.76 $278.17 10 Mbps $252.96 $265.20 $306.00 $346.80 $371.28 20 Mbps $331.58 $347.00 $385.56 $424.12 $454.96 50 Mbps $388.08 $405.90 $445.50 $485.10 $522.72 100 Mbps $456.64 $480.67 $520.73 $560.78 $600.84 150 Mbps $637.13 $668.75 $699.38 $729.54 $783.04 250 Mbps $725.94 $762.24 $859.03 $955.82 $1026.00 400 Mbps $799.09 $839.40 $934.25 $1029.10 $1104.98 500 Mbps $848.60 $890.80 $984.56 $1078.33 $1158.04 600 Mbps $971.56 $1019.68 $1127.36 $1202.99 $1287.77 1000 Mbps $1101.91 $1158.13 $1248.08 $1338.04 $1434.73 Contract Id: 4885775 WK# - Interstate-InterLATA – TBD For AT&T Administrative Use Only Pricing Schedule No. __________ Original Effective Date: __________ AT&T Switched Ethernet ServiceSM (with Network On Demand) Pricing Schedule Provided Pursuant to Custom Terms pcs_processed_cs_approved AT&T and Customer Confidential Information Page 4 of 4 ASE_NoD_ps_ILEC_countersign_eTool v.09-17-15.1 Feature MRC Feature MRC Enhanced Multicast $84 5.1.2 Non Recurring Charges (NRC) Standard Non Recurring Charges for installation of new Customer Port Connections, per the applicable Service Publication, will be waived. 5.1.3 Additional Charges Charges for additional Service options may apply, per Service Publication. Charges for special construction, if needed, may also apply. 5.2 AT&T INSIDE WIRING Charges for AT&T Inside Wiring are as set forth in the Service Publication. End of Document Contract Id: 4885775 HOME OF''i I Y,;:UALITY OF LIC-OMtTONt ESTABLISHED2006 V5L CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 15, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Approval of an Underground Easement for the Installation of Power Service at City Hall. MEETING DATE: Monday, September 19, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: XAPPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: YES (J NO CITY ATTORNEY REVIEW REQUIRED: YES (J NO APPROVAL BY CITY ATTORNEY: 'J,APPROVED (JNOTAPPROVED PLACED ON AGENDA FOR: D919gkoI b REMARKS: M i Your PHONE: 678.242.25001 FAX: 678.242.2499 info@cifyofmiifonga.us l wv xIllyofmiBonga.us W1 u ommungy _ryN 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 a To: Honorable Mayor and City Council Members From: Carter Lucas, PE, Public Works Director Date: Submitted on September 15, 2016 for the September 19, 2016 Regular Council Meeting Agenda Item: Approval of a Resolution and Underground Easement for the Installation of Power Service at City Hall ____________________________________________________________________________ Department Recommendation: Approval Executive Summary: The attached easement is required by Georgia Power to install the transformer to provide power for the new city hall facility. Funding and Fiscal Impact: N/A Alternatives: None Legal Review: Sam VanVolkenburgh – Jarrard & Davis, LLP (September 15, 2016) Concurrent Review: Steve Krokoff, City Manager Attachment(s): Underground Easement STATE OF GEORGIA RESOLUTION NO. COUNTY OF FULTON A RESOLUTION OF THE CITY OF MILTON, GEORGIA APPROVING OF A UTILITY EASEMENT FOR INSTALLATION OF POWER LINES BY GEORGIA POWER COMPANY AND AUTHORIZING EXECUTION AND DELIVERY OF SAME WHEREAS, Section 1.12, paragraph (b)(21), of the Charter of the City of Milton, Georgia (“City”) generally empowers the City to dispose of the City’s real property, in fee simple or in a lesser interest; and WHEREAS, a new City Hall facility is currently under construction and requires the installation of underground power lines and associated equipment necessary to provide electrical service to the facility; and WHEREAS, the City has made arrangements for Georgia Power Company to supply electrical service to the City Hall facility and desires to grant an easement to Georgia Power Company over City property for the installation and maintenance of these underground power lines and equipment; and WHEREAS, the City will gain a substantial benefit from the granting of this easement, insofar as it will allow for electrical service to the City Hall facility. NOW, THEREFORE IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF MILTON, GEORGIA that: 1. The City hereby approves of the granting of the aforementioned easement through the document entitled “Underground Easement” attached hereto as Exhibit “A”. 2. The City hereby authorizes the City Manager or his or her designee to execute and deliver the “Underground Easement” document on behalf of the City. This Resolution shall be effective upon a majority vote by the City Council as ratified by the Mayor of the City of Milton, Georgia. SO RESOLVED, the public’s health, safety, and welfare demanding it, this ______ day of _______, 2016. _____________________________ Joe Lockwood, Mayor Attest: ______________________________ Sudie Gordon, City Clerk Exhibit “A” ATTAC%Evffi iT 1A UNDERGROUND EASEMENT Name of Line No Parcel No Account No Letter File Deed File Map File state of Under2roun.d E A S E M E N T county Received Received of Georgia Power Company, hereinafter called the Company, the sum of Ten and 00/100 Dollars $ 10.00 ' and other good and valuable consideration, the receipt and sufficiency whereof is hereby acknbwledged, in exchange for which the undersigned r whose Post Office Address is JAI' 4L) LCCO114 11-.,ee c. 'Lu i 1, c rAL. W A S does hereby grantancT convey to said Company, its successors and assigns, the right, privilege and easement to go in, upon along, across, under, and through that tract of land -owned by the undersigned at -7 t oQ 7cCe cilc— 2c?S to He - . j, � We Ik i (address of property) in Land Lot —If 36 of the n Land District, f Ci%CJ/� County, Georgia The specific easement area on said lands is &e (110-) feet in width as. identified and located on'the above ref erenced premises and being more particularly described on a plat marked "Exhibit A" and attached hereto and made a part hereof. together with the right to construct, operate and maintain continuously upon and under said land, its lines for transmitting electric current with wires, transformers, service pedestals, manholes, conduits, cables, and other necessary apparatus, fixtures, .appliances of any other company, or person; together with the right to assign this easement in whole or in part; together with the right at all times to enter upon said premises fox the purpose of inspecting said lines, making repairs, renewals, alterations and extensions thereon, thereunder, thereto or therefrom; -together with the right to cut away and keep clear of said underground lines, transformers, fixtures and appliances, all trees and other obstructions that may now or hereafter in any way interfere or be likely to interfere with the proper operation of said underground lines, transformers, fixtures and appliances, also the right of ingress and egress over -said land from said lines. The rights herein granted include all the necessary rights for Company and *its assigns to install and maintain electrical lines and communication facilities to existing and future undergr_ob.doc Page 1 of 3 ------------------------------------------ -______-..____ Parcel Name of Lire ---------------------------------------------------------------------------------------------------------------------------------- structures) under the easement terms herein provided, on the property of the undersigned. Any timber cut on said land by and for said Company shall remain the property of the owner of said timber. Said Company shall not be liable for or bound by any statement or understanding not herein expressed. IN WITNESS WHEREOF, .the undersigned ha_ hereunto set.. hand and seal, this _ day of — Signature Print Name Signed, sealed and delivered in the presence of: Witness Notary Public imderga'_vb.doc Page 2 of 3 ( SFA., ) ----------------------------------------------------------------------------------------------------------------- ----- Parcel Name of Line --------------------------------------------- =------------------------------------------------------------------------ undergr_nb.doc Page 3 of 3 =� .,t z ac w ` i O �w 0m w2Qi oas a= ca0 W 0 , `) `� W > w O w p �— Lu Nq nnwr W _Z E w WZZ J O Z0 UJ LU Eines �9ry �aw0 ` ^t , ` W�LLI "de EE wN5a / \ i W CJ hod -w; v it Z't' W O E`o wba W 'E� ' a w e dU to sw^"; po sw to W LLJ Z z E n E a i ii LLJ J.-' ' s.• rW LLI 0 0_ iy jYY M ■ •1 ! 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QUAL(iY OF LIFE IN GEORGIA N*k MILTOESTABLISH ED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 14, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Proclamations Recognizing Constitution Week Presented to the Daughters and Children of the American Revolution (Martha Stewart Bulloch Society), Daughters of the American Revolution (Chestatee River Chapter), Daughters of the American Revolution (Patriots of Liberty Chapter) and the Sons of the American Revolution (Piedmont Chapter). MEETING DATE: Monday, September 19, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES XNO CITY ATTORNEY REVIEW REQUIRED: (J YES XNO APPROVAL BY CITY ATTORNEY. () APPROVED () NOT APPROVED PLACED ON AGENDA FOR: O9 t SaOtTo REMARKS: PHONE: 678.242.25001 FAX: 678.242.2499 - .een • '' IMod�cRyolmllbnga.uslwww.oNyotmlBonga.us xn nave Communi.� 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004TRW - Vo Constitution Week 2016 WHEREAS, The Constitution of the United States, the guardian of our liberties, is a product of reflection and choice, embodying the principles of limited government in a Republic dedicated to rule by law, not by men; and WHEREAS, September 17, 2016 marks the two hundred and twenty-ninth anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this memorable anniversary, and to the patriotic exercises that will commemorate the occasion; and WHEREAS, Public Law 915, guarantees the issue of a proclamation each year by the President of the United States of America designating September 16th through September 22nd as Constitution Week. This Constitution Week, we, the City of Milton, urge all citizens to study the Constitution and to express gratitude for the privilege of American citizenship in our Republic, functioning under the superb body of laws - the Constitution of the United States of America. Now, therefore, I, Joe Lockwood as Mayor of the City of Milton, proclaim the week of September 16, 2016 through September 22, 2016 as Constitution Week in the City of Milton and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. Presented to the Martha Stewart Bulloch Society of the Children of the American Revolution. Given under our hand and seal of the City of Milton, Georgia on this 19th day of September, 2016. _________________________________ Joe Lockwood, Mayor Constitution Week 2016 WHEREAS, The Constitution of the United States, the guardian of our liberties, is a product of reflection and choice, embodying the principles of limited government in a Republic dedicated to rule by law, not by men; and WHEREAS, September 17, 2016 marks the two hundred and twenty-ninth anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this memorable anniversary, and to the patriotic exercises that will commemorate the occasion; and WHEREAS, Public Law 915, guarantees the issue of a proclamation each year by the President of the United States of America designating September 16th through September 22nd as Constitution Week. This Constitution Week, we, the City of Milton, urge all citizens to study the Constitution and to express gratitude for the privilege of American citizenship in our Republic, functioning under the superb body of laws - the Constitution of the United States of America. Now, therefore, I, Joe Lockwood as Mayor of the City of Milton, proclaim the week of September 16, 2016 through September 22, 2016 as Constitution Week in the City of Milton and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. Presented to the Patriots of Liberty Chapter of the National Society, Daughters of the American Revolution. Given under our hand and seal of the City of Milton, Georgia on this 19th day of September, 2016. _________________________________ Joe Lockwood, Mayor Constitution Week 2016 WHEREAS, The Constitution of the United States, the guardian of our liberties, is a product of reflection and choice, embodying the principles of limited government in a Republic dedicated to rule by law, not by men; and WHEREAS, September 17, 2016 marks the two hundred and twenty-ninth anniversary of the drafting of the Constitution of the United States of America by the Constitution Convention; and WHEREAS, it is fitting and proper to accord official recognition to this memorable anniversary, and to the patriotic exercises that will commemorate the occasion; and WHEREAS, Public Law 915, guarantees the issue of a proclamation each year by the President of the United States of America designating September 16th through September 22nd as Constitution Week. This Constitution Week, we, the City of Milton, urge all citizens to study the Constitution and to express gratitude for the privilege of American citizenship in our Republic, functioning under the superb body of laws - the Constitution of the United States of America. Now, therefore, I, Joe Lockwood as Mayor of the City of Milton, proclaim the week of September 16, 2016 through September 22, 2016 as Constitution Week in the City of Milton and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. Presented to the Chestatee River Chapter of the National Society of Daughters of the American Revolution. Given under our hand and seal of the City of Milton, Georgia on this 19th day of September, 2016. _________________________________ Joe Lockwood, Mayor Constitution Week 2016 WHEREAS, The Constitution of the United States, the guardian of our liberties, is a product of reflection and choice, embodying the principles of limited government in a Republic dedicated to rule by law, not by men; and WHEREAS, September 17, 2016 marks the two hundred and twenty-ninth anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this memorable anniversary, and to the patriotic exercises that will commemorate the occasion; and WHEREAS, Public Law 915, guarantees the issue of a proclamation each year by the President of the United States of America designating September 16th through September 22nd as Constitution Week. This Constitution Week, we, the City of Milton, urge all citizens to study the Constitution and to express gratitude for the privilege of American citizenship in our Republic, functioning under the superb body of laws - the Constitution of the United States of America. Now, therefore, I, Joe Lockwood as Mayor of the City of Milton, proclaim the week of September 16, 2016 through September 22, 2016 as Constitution Week in the City of Milton and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. Presented to the Martha Stewart Bulloch Chapter of the National Society, Daughters of the American Revolution. Given under our hand and seal of the City of Milton, Georgia on this 19th day of September, 2016. _________________________________ Joe Lockwood, Mayor Constitution Week 2016 WHEREAS, The Constitution of the United States, the guardian of our liberties, is a product of reflection and choice, embodying the principles of limited government in a Republic dedicated to rule by law, not by men; and WHEREAS, September 17, 2016 marks the two hundred and twenty-ninth anniversary of the drafting of the Constitution of the United States of America by the Constitution Convention; and WHEREAS, it is fitting and proper to accord official recognition to this memorable anniversary, and to the patriotic exercises that will commemorate the occasion; and WHEREAS, Public Law 915, guarantees the issue of a proclamation each year by the President of the United States of America designating September 16th through September 22nd as Constitution Week. This Constitution Week, we, the City of Milton, urge all citizens to study the Constitution and to express gratitude for the privilege of American citizenship in our Republic, functioning under the superb body of laws - the Constitution of the United States of America. Now, therefore, I, Joe Lockwood as Mayor of the City of Milton, proclaim the week of September 16, 2016 through September 22, 2016 as Constitution Week in the City of Milton and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. Presented to the Piedmont Chapter of the Georgia Society Sons of the American Revolution. Given under our hand and seal of the City of Milton, Georgia on this 19th day of September, 2016. ________________________________ Joe Lockwood, Mayor 0 HOME OF' HE BEST QUALITY OF LIEO M T I LTON,*k ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM -5k- TO: City Council DATE: September 14, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt Amendments to the Fiscal 2016 Budget for Each Fund of the City of Milton, Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. MEETING DATE: Monday, September 19, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (J YES () NO CITY ATTORNEY REVIEW REQUIRED: () YES () NO APPROVAL BY CITY ATTORNEY. () APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: Oq I ga01lo REMARKS: ©i Your PHONE: 678.242.25001 FAX: 678.242.2499 �GIreelli � •awrw�• 4`.:� InfoOdfyofmiNon®a.uswww.clfyolmillonga.us Community° 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 a City of Milton, Georgia Fiscal Year 2016 Summary of Departmental Budget Amendments The goal of the fiscal year 2016 budget amendment is to revise departmental budgets and interfund transfers based on activity-to-date and future projections. GENERAL FUND The General Fund is the principal operating fund of the government and is used to facilitate current year operations. General Fund revenues have unrestricted use. Expenditure requests are categorized into two categories: Salary and Benefits and Maintenance and Operating. Salary and benefits line items include salaries, overtime, vacation pay, retirement and other associated payroll expenditures. The maintenance and operating category includes expenditures related to operational line items such as supplies, professional fees, training, dues and fees, travel, utilities, communications, machinery & equipment, etc. GENERAL FUND SUMMARY: Revenue Appropriation Increase 378,767 Expenditure Appropriation Increase 29,554 Net Revenue/(Expenditure) Requests:349,213 Revenue Amendments: The change in original revenue estimates for the following revenue sources is driven by an analysis of the activity-to-date. A projection was completed using available data indicating the fiscal year 2016 revenue estimates could be adjusted by the amounts indicated in the table on page 3. Some of the most significant changes are explained as follows: 1. Property taxes have been billed and are higher than anticipated due to reassessments of the property values and newly improved properties. Tax collections are projected to be $465,381 higher. 2. Motor Vehicle Tax and Title Ad Valorem Tax (TAVT) are both trending lower than anticipated and a budget reduction is recommended for $71,700 and $240,000, respectively. The motor vehicle tax is being phased out and replaced with the TAVT. Recent legislation changed the allocation of the TAVT to include MARTA, thus reducing everyone’s share of the tax collections. 3. Local option sales tax is still trending higher than projected and is anticipated to be $100,000 more than projected. 4. Land disturbance revenues are lower than anticipated and a decrease of $54,000 is being requested. Expenditure Amendments: Explanations for each of the amendments to the expenditure accounts are provided within the departmental budget spreadsheets following. 1 Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Revenues Taxes 24,178,200 319,163 24,497,363 Licenses & Permits 859,000 (51,049) 807,951 Intergovernmental Revenues - 2,800 2,800 Charges for Services 600,000 (6,068) 593,932 Fines & Forfeitures 550,000 - 550,000 Investment Income 20,450 23,000 43,450 Contributions & Donations - 11,071 11,071 Miscellaneous Revenue 47,628 66,316 113,944 Other Financing Sources 9,973,171 13,534 9,986,705 Total Revenues 36,228,449 378,767 36,607,216 Expenditures Mayor & Council 171,375 - 171,375 City Manager 705,273 - 705,273 City Clerk 193,574 - 193,574 General Administration 43,557 - 43,557 Finance 427,877 - 427,877 Legal 230,000 85,000 315,000 Information Technology 837,203 - 837,203 Human Resources 341,602 - 341,602 Risk Management 216,328 25,019 241,347 General Govt Buildings 396,421 - 396,421 Communication & Engagement 309,345 - 309,345 Municipal Court 323,708 - 323,708 Police 4,202,095 (38,365) 4,163,730 Fire 5,997,260 4,680 6,001,940 Public Works 2,086,601 - 2,086,601 Parks & Recreation 1,509,405 (64,070) 1,445,335 Community Development 688,885 8,239 697,124 Economic Development 78,588 - 78,588 Debt Service - - - Other Financing Uses 22,500,005 119,070 22,619,075 Contingency 187,401 (110,019) 77,382 Total Expenditures 41,446,503 29,554 41,476,057 Total Revenues Over/(Under) Expenditures (5,218,054) 349,213 Beginning Fund Balance 9,796,924 Ending Fund Balance 4,578,870 General Fund Summary FY 2016 2 Revenues Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) TAXES Current Yr Property Taxes-Real 8,579,384 9,545,176 9,300,000 500,000 9,800,000 - 9,800,000 Current Yr Property Taxes-Utility 57,084 80,123 60,000 13,381 73,381 73,381 0 Prior Yr Property Taxes-Real 203,540 390,184 350,000 (50,000) 300,000 300,103 (103) Current Yr Prop Taxes-Personal 191,084 189,668 190,000 - 190,000 - 190,000 Motor Vehicle Tax 1,018,927 284,483 275,000 (71,700) 203,300 173,256 30,044 Title Ad Valorem Tax - 689,630 700,000 (240,000) 460,000 406,508 53,492 Alternative Ad Valorem Tax (AAVT) - 2,224 - 2,482 2,482 2,482 0 Intangible Tax 185,431 235,642 200,000 40,000 240,000 211,402 28,598 Prior Yr Prop Taxes-Personal 5,136 5,131 2,000 2,000 4,000 3,958 42 Real Estate Transfer Tax 78,685 111,211 85,000 16,000 101,000 88,962 12,038 Franchise Fees 1,937,428 1,853,416 1,900,000 - 1,900,000 1,507,786 392,214 Local Option Sales Tax 7,722,018 8,404,439 8,300,000 100,000 8,400,000 6,387,719 2,012,281 Alcohol Beverage Excise Tax 297,010 296,110 295,000 - 295,000 245,845 49,155 Business & Occupation Tax 673,614 652,114 650,000 - 650,000 648,127 1,873 Insurance Premium Tax 1,764,314 1,884,880 1,800,000 - 1,800,000 - 1,800,000 Financial Institution Tax 35,172 39,673 39,000 7,000 46,000 46,001 (1) Penalties & Interest-Real Prop 25,515 26,816 25,000 - 25,000 25,995 (995) Penalties & Interest-Pers Prop 324 387 200 - 200 187 13 Penalties & Interest-Alcoholic Bev Excise Tax - 32 - - - 584 (584) Penalties & Interest-Business Lic 16,102 7,454 7,000 - 7,000 6,628 372 Total: Taxes 22,790,894 24,698,793 24,178,200 319,163 24,497,363 10,128,924 14,368,439 LICENSES & PERMITS Alcohol Beverage Licenses 138,600 147,400 145,000 (4,550) 140,450 140,450 - Advertising Fee 1,600 2,800 1,000 - 1,000 600 400 Pouring Permit 6,255 6,990 5,500 - 5,500 5,085 415 Public Facilities Alcohol Permit - 200 1,000 - 1,000 200 800 Solicitation Permit 195 390 300 - 300 1,170 (870) Zoning & Land Use Permits 21,775 11,300 10,000 - 10,000 6,950 3,050 Land Disturbance 263,920 238,092 200,000 (54,000) 146,000 145,557 443 Modification 2,100 350 600 - 600 350 250 Variance 5,200 8,450 6,500 - 6,500 4,100 2,400 Seasonal & Special Events 1,580 1,260 1,000 - 1,000 660 340 Sign Permits 8,425 6,506 4,000 4,700 8,700 8,693 7 Film & Media Permit - - - 1,200 1,200 1,200 - Building Permits 460,286 476,626 480,000 - 480,000 408,510 71,490 NPDES Fees 13,301 7,872 3,000 1,601 4,601 4,601 (0) Taxi & Driver Permitting Fees 1,500 300 1,000 - 1,000 - 1,000 Penalties & Interest-Alcohol Beverage Lic 127 10 100 - 100 1,761 (1,661) Res/Comm Work Without a Permit Penalty - 2,630 - - - 1,847 (1,847) Total: Licenses & Permits 924,737 911,175 859,000 (51,049) 807,951 731,734 76,217 INTERGOVERNMENTAL REVENUES Bulletproof Vest Partnership - - - 2,800 2,800 2,800 - Fulton County/SSD Funds 1,711 - - - - - - Total: Intergovernmental Revenues 1,711 - - 2,800 2,800 2,800 - CHARGES FOR SERVICES Precious Metals Work Permit Admin Fee - - - - - - - Finance Admin Fee 69,645 70,098 65,000 4,000 69,000 68,914 86 Court Admin Fee 237,744 151,168 190,000 - 190,000 102,840 87,160 Maps & Cert Letters 510 510 300 - 300 360 (60) Plan Review Fees 198,108 177,451 150,000 - 150,000 128,220 21,780 Open Records Fees 547 684 500 - 500 588 (88) Online Payment Convenience Fee 3,686 5,376 3,700 - 3,700 3,561 139 Development Bond Fee 1,400 2,300 1,000 - 1,000 1,400 (400) Development Bond Fee to Offset Legal Expense 8,500 11,500 7,000 - 7,000 7,000 - Election Qualifying Fee - 1,170 - - - - - Accident Reports 56 - - - - - - Expungement Fees 1,700 (50) - - - - - Alarm Registration - - - - - - - False Alarms 5,100 3,750 4,000 2,000 6,000 6,000 - FY 2016 Account Name Actuals FY 2014 Actuals FY 2015 3 Revenues Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) FY 2016 Account Name Actuals FY 2014 Actuals FY 2015 Fire Plan Review 1,229 1,088 800 2,400 3,200 3,174 26 Fire Inspection 4,200 8,115 5,000 2,600 7,600 7,600 - Fingerprinting Fee 4,201 6,435 4,000 - 4,000 4,680 (680) Fingerprinting/Gold Buyers/Pawn Shops - - - - - - - Medical Reimbursement - - - - - 423 (423) CPR Classes 210 171 150 - 150 26 124 Self Defense Class 1,050 565 1,000 1,505 2,505 2,505 - MPD Explorers Program - - - - - 372 (372) Background Check Fees 17,125 15,810 14,000 - 14,000 13,350 650 Activitiy Fees/Joyful Soles 17,133 26,225 23,000 5,098 28,098 28,098 0 Facility Rental - - - - - - - Activity Commissions - - - - - - - Activity Commissions/ATPP - - - - - 658 (658) Activity Commissions/Core Physique 4,104 1,379 - - - - - Activity Commissions/Eagle Stix Lacrosse - 4,435 8,500 13,000 21,500 21,581 (81) Activity Commissions/FITT2U 5,586 3,711 2,500 - 2,500 1,639 861 Activity Commissions/North GA Rec 23,020 9,070 30,000 - 30,000 22,817 7,183 Activity Commissions/Sperber Music 1,091 361 250 - 250 187 64 Activity Commissions/YMCA 2,286 - - - - - - Activity Commissions/Blaze Sports - 300 - - - - - Activity Commissions/Halftime Sports 2,464 257 5,000 - 5,000 3,680 1,320 Activity Commissions/HYA - - 75,000 (41,771) 33,229 33,230 (1) Activity Commissions/NFL Youth Flag Football 848 - 9,000 3,800 12,800 12,805 (5) Activity Commissions/Southern Educational Resources 4,045 - - - - - - Activity Commissions/Wacky Schoolers - - - - - - - Activity Commissions/Wanna Play Ball - - - 1,300 1,300 1,307 (7) Bad Check Fees 395 330 300 - 300 300 - Total: Charges for Services 615,982 502,208 600,000 (6,068) 593,932 477,315 116,617 FINES & FORFEITURES Fines & Forfeitures 580,219 565,331 550,000 - 550,000 439,772 110,228 Ordinance Fines 1,950 - - - - - - Total: Fines & Forfeitures 582,169 565,331 550,000 - 550,000 439,772 110,228 INVESTMENT INCOME Interest Revenue 549 430 450 - 450 496 (46) Tan Proceeds Interest - - - - - - - Realized Gain/Loss on Investmt 21,578 29,790 20,000 23,000 43,000 36,481 6,519 Total: Investment Income 22,127 30,220 20,450 23,000 43,450 36,977 6,473 CONTRIBUTIONS & DONATIONS Donation Revenue 100 - - - - - - Donation Revenue-Village Volunteers - - - 1,000 1,000 1,000 - Donation Revenue-Pub Sfty 992 50 - - - - - Donation Revenue-Fire 1,091 2,639 - 889 889 889 - Donation Revenue-Public Safety Fd - - - 7,582 7,582 7,582 - Donation Revenue-Community Development 123 53 - - - - - Donation Revenue-Parks & Recreation 52 - - 1,600 1,600 1,694 (94) Donation Revenue-Joyful Soles - 678 - - - - - Total: Contributions & Donations 2,357 3,420 - 11,071 11,071 11,165 (94) MISCELLANEOUS REVENUE Cell Tower Lease 17,940 25,992 43,428 34,072 77,500 71,083 6,417 Lease-15315 Thompson Rd - - - - - - - Lease-15260 Bell Park Rd 30 - - - - - - Facility Rental/Bethwell Community Center 1,970 1,550 1,500 - 1,500 1,770 (270) Facility Rental/Friendship Park 480 180 200 - 200 220 (20) Facility Rental/Bell Memorial Park 250 - - 19,400 19,400 19,488 (88) Facility Rental/Broadwell Pavilion - 1,700 2,500 - 2,500 1,900 600 Insurance Proceeds - - - - - - - Insurance Proceeds-Pub Sfty 476 10,900 - 6,025 6,025 6,025 0 Insurance Proceeds-PW 19,356 2,800 - - - - - Damaged Property-Citizen Reimb 1,085 850 - - - - - Other Misc Revenue 12,034 57,682 - - - (30) 30 4 Revenues Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) FY 2016 Account Name Actuals FY 2014 Actuals FY 2015 Atlanta HIDTA Reimbursements - - - 6,819 6,819 6,819 (0) Over/Short Cash Drawer (83) 11 - - - 1 (1) Evidence Room Unclaimed Cash - 568 - - - 182 (182) Total: Miscellaneous Revenue 53,539 102,233 47,628 66,316 113,944 107,458 6,486 OTHER FINANCING SOURCES Operating Transfers In-Htl/Mtl Fd 20,000 20,000 20,000 - 20,000 - 20,000 Operating Transfers In-Capital Grant Fund - - - - - - - Operating Transfers In-Revenue Bond Fund - - 9,935,171 - 9,935,171 9,935,171 - Operating Transfers In-Impact Fee Fund/Admin - - - 26,522 26,522 - 26,522 Sale of Surplus Equipment 16,761 30,416 18,000 (12,988) 5,012 5,013 (1) Total: Other Financing Sources 36,761 50,416 9,973,171 13,534 9,986,705 9,940,184 46,522 TOTAL 25,030,278 26,863,797 36,228,449 378,767 36,607,216 21,876,329 14,730,888 5 Risk Management Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) Insurance GENERAL LIABILITY 35,866 45,853 45,000 5,842 50,842 50,842 (0) LAW ENFORCEMENT LIABILITY 10,759 14,469 14,000 12,775 26,775 26,775 (0) PUBLIC OFFICIALS LIABILITY 66,124 76,599 75,000 (1,940) 73,060 73,060 0 AUTOMOBILE LIABILITY 35,897 40,430 38,000 3,840 41,840 41,840 (0) PROPERTY & EQUIPMENT LIABILITY 4,782 5,326 4,800 1,175 5,975 5,975 0 AUTO PHYSICAL DAMAGE 14,559 14,872 14,600 2,531 17,131 17,131 0 BOILER & MACHINERY 815 877 820 114 934 934 0 CLAIMS AND ADJUSTMENTS 11,276 13,000 20,000 - 20,000 16,399 3,601 POLICE ANIMAL MORTALITY 512 1,253 1,200 115 1,315 1,315 (0) CRIME/FIDELITY 2,139 2,261 2,100 424 2,524 2,524 (0) UNISURED MOTORIST 280 777 800 106 906 906 (0) MOBILE EQUIPMENTS - 5 8 37 45 45 0 Total: Insurance 183,009 215,723 216,328 25,019 241,347 237,746 3,601 Total: Risk Management 183,009 215,723 216,328 25,019 241,347 237,746 3,601 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Risk Management Liability 25,019 Total Increase 25,019$ 25,019$ Amendment Reason Risk Management liability fees are greater than anticipated this year TOTAL BUDGET AMENDMENTS FY 2016 Actuals FY 2014 Actuals FY 2015 6 Police Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 1,705,517 2,014,578 2,151,032 - 2,151,032 1,786,147 364,885 SALARIES AND WAGES / OVERTIME 62,472 69,319 75,000 6,819 81,819 64,201 17,618 SALARIES AND WAGES / RESTRICTED ON-CALL PAY 8,447 8,517 9,000 - 9,000 6,561 2,439 SALARIES AND WAGES / HOLIDAY PAY 87,150 111,460 120,000 - 120,000 109,641 10,359 Total: Salaries & Wages 1,863,585 2,203,873 2,355,032 6,819 2,361,851 1,966,550 395,301 Employee Benefits GROUP INSURANCE 313,861 413,604 468,081 - 468,081 410,414 57,667 401A (SS MATCH)71,860 95,084 94,786 - 94,786 78,787 15,999 FICA MEDICARE 25,922 30,975 31,112 - 31,112 27,462 3,650 401A ER MATCH OF 457B CONTRIBUTIONS 13,163 39,258 85,711 - 85,711 50,974 34,737 PENSION (GMEBS)147,595 152,149 138,230 - 138,230 129,377 8,853 TUITION REIMBURSEMENT 6,442 10,588 24,000 - 24,000 14,340 9,660 UNEMPLOYMENT INSURANCE 1,970 2,355 2,150 - 2,150 2,223 (73) WORKER'S COMPENSATION 71,374 77,474 109,087 - 109,087 106,451 2,636 FLEXIBLE SPENDING 4,200 4,800 14,775 - 14,775 14,775 - OTHER EMPLOYEE BENEFITS - 9,545 - - - - - Total: Employee Benefits 656,387 835,832 967,932 - 967,932 834,803 133,129 Purchased Professional and Technical Services PROFESSIONAL FEES 1,910 831 2,000 - 2,000 909 1,091 LASER & RADAR RECERTIFICATION 1,225 1,000 1,875 - 1,875 1,600 275 K-9 1,030 2,146 1,500 - 1,500 1,526 (26) GRAPHICS FOR PATROL CARS 1,222 1,577 2,000 - 2,000 520 1,480 INMATE MEDICAL SERVICES 35,464 11,420 30,000 - 30,000 18,184 11,816 TAG & TITLE APPLICATIONS 429 404 600 - 600 392 208 RECRUITMENT TESTING-POLYGRAPH 1,200 900 2,700 - 2,700 200 2,500 RECRUITMENT TESTING - PYSCH 1,000 2,300 3,000 - 3,000 1,000 2,000 WRITTEN ENTRY LEVEL TEST 885 710 1,500 - 1,500 420 1,080 PROMOTION EXAMINATIONS 533 - 1,100 - 1,100 1,100 - EMPLOYMENT BACKGROUND CHECKS 1,898 2,221 1,898 - 1,898 325 1,573 IACP NET YEARLY FEES 800 1,000 1,000 - 1,000 875 125 HEALTH & WELLNESS PROGRAM 8,788 9,115 13,000 - 13,000 12,985 15 Total: Professional Fees 56,383 33,623 62,173 - 62,173 40,036 22,137 PROFESSIONAL FEES / INVESTIGATIONS INVESTIGATIVE DATABASE SUB 2,128 2,128 3,000 - 3,000 2,128 872 OTHER INVESTIGATIVE FEES 192 547 1,000 - 1,000 324 676 Total: Professional Fees/Investigations 2,320 2,675 4,000 - 4,000 2,452 1,548 EQUIPMENT REPAIR & MAINT 497 834 1,000 - 1,000 805 195 EQUIPMENT R&M/MOTOROLA RADIOS 647 714 1,000 - 1,000 908 92 CAMERA MAINTENANCE - - 800 - 800 800 - Total: Equipment Repair & Maintenance 1,144 1,548 2,800 - 2,800 2,513 287 FACILITIES REPAIR & MAINT 1,809 875 2,000 - 2,000 470 1,530 VEHICLE REPAIR & MAINT 57,741 49,294 80,000 6,025 86,025 64,758 21,267 RENTAL LAND & BUILDINGS - 490 - - - - - RANGE FEES 4,005 6,785 - - - - - STORAGE UNIT 995 3,720 - 3,720 2,268 1,452 Total: Rental Land & Buildings 4,005 8,270 3,720 - 3,720 2,268 1,452 Total: Purchased Professional and Technical Services 123,402 96,285 154,693 6,025 160,718 112,496 48,222 Other Purchased Services COMMUNICATIONS 28,961 33,317 40,000 - 40,000 28,892 11,108 POSTAGE 1,143 1,968 1,500 - 1,500 274 1,226 PRINTING - - - - - - CITATIONS, FORMS & DOCUMENTS 3,114 1,811 3,500 - 3,500 402 3,098 BUSINESS CARDS 1,210 1,285 1,500 - 1,500 1,155 345 Total: Printing 4,324 3,096 5,000 - 5,000 1,557 3,443 FY 2016 Actuals FY 2014 Actuals FY 2015 7 Police Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) FY 2016 Actuals FY 2014 Actuals FY 2015 TRAVEL 1,658 2,395 2,000 - 2,000 313 1,687 CRUISE CARDS 80 (41) - - - - - IACP CONFERENCE 2,134 2,036 - - - - - CALEA CONFERENCE 3,656 804 1,600 - 1,600 1,600 - UPD 2,363 4,795 5,000 - 5,000 2,246 2,754 K-9 69 1,572 1,000 - 1,000 1,000 - SWAT 571 993 1,500 - 1,500 1,461 39 RECORDS CLERK CONFERENCE 662 650 800 - 800 800 - GACP CONFERENCE 281 - 900 - 900 30 870 GPSTC 791 194 800 - 800 792 9 CID TRAVEL - - 2,000 - 2,000 2,000 - GPAC TRAVEL 939 1,354 2,000 - 2,000 1,532 468 AA/TAC CONFERENCE - 196 500 - 500 496 4 COMMAND COLLEGE 2,723 1,368 8,556 - 8,556 7,226 1,330 GACE CONFERENCE - - 400 - 400 400 - SSD - - - - - 50 (50) MPD EXPLORERS PROGRAM - - - - - 0 (0) CITIZENS POLICE ACADEMY - - - - - (230) 230 Total: Travel 15,927 16,316 27,056 - 27,056 19,715 7,341 DUES AND FEES 737 1,406 1,500 - 1,500 1,477 23 GEORGIA POLICE ACCREDITATION COALITION 75 75 95 - 95 94 1 GEORGIA ASSN OF CHIEFS OF POLICE 600 575 375 - 375 375 - INTERNATIONAL ASSN OF CHIEFS OF POLICE 384 772 1,095 - 1,095 475 620 POST FEES 522 1,311 2,000 - 2,000 1,453 547 ACCREDITATION FEES 2,663 4,065 4,065 - 4,065 4,065 - IALEFI 14 - - - - - - CID CONFIDENTIAL FUNDS - - 500 - 500 - 500 NADDI (National Assn Drug Diversion Investigators)- - 50 - 50 - 50 FBI-LEEDA - - 50 - 50 - 50 RANGE FEES - - 8,780 - 8,780 7,800 980 Total: Dues and Fees 4,995 8,204 18,510 - 18,510 15,739 2,771 EDUCATION & TRAINING 448 517 1,500 - 1,500 200 1,300 PROFESSIONAL DEVELOPMENT UPD 1,825 3,770 10,435 - 10,435 10,013 422 GACP CONFERENCE 100 265 400 - 400 390 10 RECORDS CLERK CONFERENCE 250 250 700 - 700 700 - AA/TAC CONFERENCE 125 130 250 - 250 250 - CRIMINAL INVESTIGATIONS 1,165 - 4,000 - 4,000 3,774 226 CANINE TRAINING 325 6,650 500 - 500 500 - NCGLEA 3,425 3,800 3,900 - 3,900 3,438 463 SWAT - 1,001 1,500 - 1,500 1,450 50 PROFESSIONAL MANAGEMENT PROGRAM 2,997 - - - - - - CALEA CONFERENCE 1,435 670 750 - 750 750 - R.A.D 1,204 1,900 2,000 - 2,000 1,940 60 INSTRUCTOR TRAINING 1,640 - 1,200 - 1,200 1,200 - GPAC TRAINING 400 200 400 - 400 200 200 COMMAND COLLEGE 3,582 510 11,400 - 11,400 11,160 240 GACE CONFERENCE AND WORKSHOPS - - - - - - - IACA - - - - - 1,185 (1,185) MPD EXPLORERS PROGRAM - - - - - - - SSD - - - - - - - Total: Education & Training 18,921 19,662 38,935 - 38,935 37,150 1,786 8 Police Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) FY 2016 Actuals FY 2014 Actuals FY 2015 MAINTENANCE CONTRACTS INMATE SERVICES - - 5,000 - 5,000 5,000 - PROPERTY & EVIDENCE IGA 65,000 55,000 60,000 - 60,000 50,000 10,000 800 MHZ FEES TO FULTON CTY 12,418 8,116 1,672 - 1,672 1,672 0 INNOVATIVE DATA SOLUTIONS 3,076 4,373 4,900 - 4,900 4,105 795 ANIMAL CONTROL - FULTON CO 26,942 24,261 25,000 - 25,000 17,505 7,495 CHOICEPOINT/CLEAR 4,096 4,541 4,700 - 4,700 3,818 882 CRIME REPORTS 3,576 3,576 4,700 - 4,700 3,988 712 CELLEBRITE SYS 1,550 4,648 3,100 - 3,100 1,550 1,551 AFIS CIRCUIT 9,999 9,852 10,500 - 10,500 8,069 2,431 RING CENTRAL - 480 500 - 500 384 116 ELECTRONIC WARRANT INTERCHANGE 324 1,295 2,500 - 2,500 1,295 1,205 VIGILANT SOLUTIONS - - 725 - 725 725 - Total: Maintenance Contracts 126,979 116,141 123,297 - 123,297 98,109 25,188 Total: Other Purchased Services 201,251 198,704 254,298 - 254,298 201,436 52,862 Supplies GENERAL SUPPLIES 8,053 15,336 13,000 - 13,000 839 12,161 AMMUNITION 16,091 14,940 17,412 - 17,412 13,217 4,195 K-9 1,106 276 1,425 - 1,425 1,109 316 NEW EMPLOYEES 12,602 4,396 4,250 - 4,250 2,111 2,139 RANGE SUPPLIES 798 1,794 1,000 - 1,000 278 722 FIRST AID KITS 431 1,482 500 - 500 - 500 ALCO SENSOR MOUTH PIECES 60 675 200 - 200 - 200 ID CARDS AND SETUP FEE 159 1,198 1,100 - 1,100 936 164 GOLF TOURNAMENT SUPPLIES 400 - - - - - - JAIL SUPPLIES 1,588 765 1,500 - 1,500 492 1,008 CRIME SCENE SUPPLIES - - 1,500 - 1,500 1,353 147 CRIME PREVENTION - - - - - 0 (0) Total: General Supplies 41,289 40,862 41,887 - 41,887 20,335 21,552 GASOLINE/DIESEL 152,466 133,675 135,000 (20,000) 115,000 90,419 24,581 FOOD/MEALS 716 1,318 775 - 775 240 535 CRIME PREVENTION - - - - - (182) 182 BOOK & PERIODICALS 59 857 400 - 400 (600) 1,000 UNIFORMS 27,659 40,423 35,000 - 35,000 28,491 6,509 AWARDS AND RECOGNITION 130 276 1,000 - 1,000 713 287 BODY ARMOR 4,078 10,435 9,750 - 9,750 7,290 2,460 CRIME PREVENTION - - - - - - - Total: Supplies/Uniforms 31,867 51,134 45,750 - 45,750 36,494 9,256 Total: Supplies 226,397 227,845 223,812 (20,000) 203,812 146,706 57,106 Machinery & Equipment FURNITURE & FIXTURES 13,921 2,735 2,000 - 2,000 1,988 12 OTHER EQUIPMENT - - - - - (10,370) 10,370 CRIME PREVENTION MATERIALS 7,219 9,857 10,000 - 10,000 - 10,000 ICOP STORAGE 784 565 1,000 - 1,000 984 16 TRAINING AIDS 203 300 500 - 500 (779) 1,279 FIRE EXTINGUISHERS 143 703 250 - 250 - 250 TICKET PRINTERS 4,762 960 4,000 - 4,000 3,313 687 SWAT 2,951 187 3,000 - 3,000 3,000 - PATROL EQUIPMENT 8,233 39,724 6,500 3,791 10,291 4,705 5,586 AEDS - - - - - - - LASERS 2,645 1,913 - - - - - ALCO SENSORS - - - - - - - VEHICLE EQUIPMENT 11,466 1,670 - - - (7,650) 7,650 ACTIVE SHOOTER KITS - 18,720 - - - - - CELL PHONES 235 159 500 - 500 495 5 WEAPONRY 11,637 15,060 8,500 - 8,500 (5,255) 13,755 CAMERAS 868 15,440 - - - - - MOTOROLA RADIOS 5,564 15,906 169,128 (9,000) 160,128 157,980 2,148 HARDWARE - - - - - - - OTHER 16,164 - - - - - - 9 Police Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) FY 2016 Actuals FY 2014 Actuals FY 2015 Total: Other Equipment 72,874 121,163 203,378 (5,209) 198,169 146,423 51,746 OTHER EQUIPMENT/INVESTIGATIONS CRIME SCENE KITS-UPD - - - - - - - CRIME SCENE EQUIP -CID - - 14,950 - 14,950 12,291 2,659 CELLEBRITE SYS - - - - - - - SURVEILLANCE EQUIP - - - - - - - LANGUAGE LINE - - - - - - - TRAFFIC ACC. INVEST.- - - - - - - Total: Other Equipment/Investigations - - - - - - - Total: Machinery & Equipment 86,795 123,897 220,328 (5,209) 215,119 160,702 54,417 Other Costs INTERGOVERNMENTAL - - 26,000 (26,000) - - - Total: Other Costs - - 26,000 (26,000) - - - Total: Police 3,157,817 3,686,436 4,202,095 (38,365) 4,163,730 3,422,692 741,038 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Overtime 6,819 2. Vehicle Repairs & Maintenance 6,025 3. Patrol Equipment 3,791 Total Increase 16,635$ DECREASE 1. Gasoline/Diesel (20,000) 2. Motorola Radios (9,000) 3. Intergovernmental (26,000) Total Decrease (55,000)$ (38,365)$ Amendment Reason Increased to account for funds received from the Atlanta HIDTA agreement for overtime worked by HIDTA officer Increased to account for insurance proceeds received for damaged vehicles Transfer funds to Capital Projects Fund for the purchase of an automatic license plate reader TOTAL BUDGET AMENDMENTS Transfer funds to Capital Projects Fund for the purchase of a police truck Transfer funds to Capital Projects Fund for the purchase of a police truck Increased to account for donation received from Milton First Responders Foundation for purchase of two bicycles and related equipment 10 Fire Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 3,032,732 3,241,823 3,411,600 - 3,411,600 2,833,611 577,989 SALARIES AND WAGES / OVERTIME 57,413 56,187 50,000 - 50,000 50,000 0 SALARIES AND WAGES / ON-CALL PAY 320 4,541 4,800 - 4,800 4,111 689 SALARIES AND WAGES / HOLIDAY PAY 112,548 194,472 210,000 - 210,000 173,942 36,058 Total: Salaries & Wages 3,203,013 3,497,024 3,676,400 - 3,676,400 3,061,664 614,736 Employee Benefits GROUP INSURANCE 486,716 586,616 683,649 - 683,649 624,775 58,874 401A (SS MATCH)121,226 133,200 130,583 - 130,583 118,502 12,081 FICA MEDICARE 44,385 48,478 49,383 - 49,383 42,190 7,193 401A ER MATCH OF 457B CONTRIBUTIONS 26,152 34,377 47,138 - 47,138 38,551 8,587 PENSION (GMEBS)274,559 310,744 295,608 - 295,608 295,608 0 TUITION REIMBURSEMENT 13,055 10,001 20,000 - 20,000 20,000 (0) UNEMPLOYMENT INSURANCE 2,995 3,087 3,050 - 3,050 3,050 (0) WORKER'S COMPENSATION 78,953 76,880 108,935 - 108,935 102,271 6,664 FLEXIBLE SPENDING 24,258 22,050 22,050 - 22,050 13,125 8,925 Total: Employee Benefits 1,072,299 1,225,433 1,360,396 - 1,360,396 1,258,073 102,324 Purchased Professional and Technical Services PROFESSIONAL FEES 465 - - - - - - HEALTH & WELLNESS PROGRAM 14,595 16,703 18,525 - 18,525 18,295 230 TLAER TRAINING INSTRUCTOR - 1,500 3,000 - 3,000 3,000 - MEDICAL DIRECTION 18,366 20,000 20,000 - 20,000 15,000 5,000 BIO HAZARD WASTE DISPOSAL 950 1,482 1,320 - 1,320 733 587 FIRE ACCREDITATION - - - - - - - ARSON INVESTIGATION/LAB FEES - - - - - - - Total: Professional Fees 34,376 39,685 42,845 - 42,845 37,028 5,817 GARBAGE PICKUP 5,865 7,489 8,000 - 8,000 6,173 1,827 EQUIPMENT REPAIR & MAINT STATION EQUIPMENT R & M 24,076 7,684 36,430 - 36,430 4,153 32,277 BREATHING APPARATUS TESTING/REPAIR 2,972 5,937 8,025 - 8,025 3,342 4,683 INSPECT/REPAIR HYD. RESCUE TOOLS 864 1,565 7,600 - 7,600 - 7,600 APPARATUS R&M INCLUDING PUMP TEST 35,983 76,175 102,225 - 102,225 53,846 48,379 APPARATUS EMERGENCY REPAIRS 15,525 - - - - - - GAS DETECTOR REPAIR 2,058 1,887 3,155 - 3,155 - 3,155 NOZZLES, VALVES, APPLIANCES, HOSE 5,842 7,085 13,203 - 13,203 8,797 4,406 ANNUAL HYDRANT MAINTENANCE 2,603 3,316 3,112 - 3,112 2,580 532 LADDER TESTING 1,244 1,539 1,500 - 1,500 1,319 181 THERMAL IMAGING CAMERA MAINTENANCE 290 448 1,700 - 1,700 - 1,700 Total: Equipment Repair & Maintenance 91,459 105,637 176,950 - 176,950 74,036 102,914 FACILITY REPAIR & MAINT 110,672 17,750 12,570 - 12,570 4,518 8,052 VEHICLE REPAIR & MAINT 2,514 (37) - - - - - GROUNDS REPAIR & MAINT 1,048 363 41,075 - 41,075 - 41,075 Total: Purchased Professional and Technical Services 245,934 170,887 281,440 - 281,440 121,755 159,685 Purchased-Property Services RENTAL LAND & BUILDINGS 1,091 5,246 - - - - - STATION 43 LEASE 222,011 145,741 220,944 - 220,944 220,944 0 AWARDS BANQUET - - 3,000 889 3,889 3,889 (0) Total: Rental Land & Buildings 223,101 150,987 223,944 889 224,833 224,833 0 RENTAL EQUIP & VEHICLES - - 500 - 500 - 500 Total: Purchased-Property Services 223,101 150,987 224,444 889 225,333 224,833 500 Other Purchased Services COMMUNICATIONS 13,622 15,690 15,384 - 15,384 13,540 1,844 POSTAGE 199 418 600 - 600 518 82 PRINTING 290 461 800 - 800 320 480 TRAVEL 1,311 1,797 - - - - - GA FIRE CHIEF'S CONFERENCE - - 630 - 630 498 132 INTERNATIONAL ASSOC OF FIRE CHIEFS - 79 3,930 - 3,930 - 3,930 SOUTHEASTERN FIRE CHIEFS ASSOC - - 600 - 600 - 600 STAFF & COMMAND 397 - - - - - - FDIC - 2,536 4,380 - 4,380 4,380 (0) FY 2016 Actuals FY 2014 Actuals FY 2015 11 Fire Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) FY 2016 Actuals FY 2014 Actuals FY 2015 GA EMS & EDUCATORS CONFERENCE - 549 900 - 900 - 900 SOUTHEASTERN TRAINING CONF - - 740 - 740 740 - ARSON SEMINAR 1,751 198 1,170 - 1,170 419 751 INSPECTOR/PUB-ED SEMINAR 941 149 - - - - - FIRE INSPECTOR SYMPOSIUM - - 270 - 270 103 167 NFA EXECUTIVE FIRE OFFICER PROGRAM - 601 325 - 325 (100) 425 Total: Travel 4,400 5,909 12,945 - 12,945 6,041 6,904 DUES AND FEES - 246 - - - - - PROFESSIONAL LICENSE RENEWALS 100 63 - - - - - SUBSCRIPTIONS 58 102 200 - 200 100 100 NATIONAL REGISTRY 270 178 500 - 500 220 280 GA STATE EMS RECERTIFICATION 3,859 - 4,500 - 4,500 1,431 3,069 INTERNATIONAL ASSOC OF EMERG MGT 225 185 185 - 185 185 - INTERNATIONAL ASSOC OF FIRE CHIEFS 665 888 2,058 - 2,058 2,031 27 NATIONAL FIRE PROTECTION AGENCY 1,290 1,276 1,000 - 1,000 1,000 0 GA ASSOC OF FIRE CHIEFS 238 375 700 - 700 701 (1) CPSE CFO RECERTIFICATION - 700 - - - - - ICC PLAN REVIEW CERTIFICATION - - - - - - - GEORGIA FIRE INVESTIGATOR ASSOCIATION 15 105 100 - 100 80 20 ADVANCED CARDIOVASCULAR LIFE SUPPORT - - 150 - 150 150 - PEDIATRIC ADVANCED LIFE SUPPORT 140 420 225 - 225 225 - PREHOSPITAL TRAMA LIFE SUPPORT - 623 225 - 225 225 - ADVANCED MEDICAL LIFE SUPPORT - 375 225 - 225 80 145 EMERGENCY PEDIATRIC CARE - - 225 - 225 - 225 ALTERNATIVE FUEL HWY IMPACT FEE - - - - - (0) 0 Total: Dues & Fees 6,859 5,535 10,293 - 10,293 6,427 3,866 EDUCATION & TRAINING - 6,988 1,842 - 1,842 - 1,842 PROFESSIONAL DEVELOPMENT 1,335 434 2,250 - 2,250 178 2,072 MGMT PROFESSIONAL DEV 201 - - - - - - GA FIRE CHIEF'S CONFERENCE - - 300 - 300 225 75 INTERNATIONAL ASSOC OF FIRE CHIEFS - 1,625 1,845 - 1,845 - 1,845 SOUTHEASTERN FIRE CHIEFS ASSOC - - 300 - 300 300 - STAFF & COMMAND 1,550 - - - - - - FDIC - 1,190 1,950 - 1,950 1,950 - GA EMS & EDUCATORS CONFERENCE - - 160 - 160 - 160 SOUTHEASTERN TRAINING CONF - - 225 - 225 - 225 ARSON SEMINAR 583 - 150 - 150 - 150 FIRE INSPECTOR SYMPOSIUM - - - - - - - Total: Education & Training 3,669 10,237 9,022 - 9,022 2,653 6,369 MAINTENANCE CONTRACTS 800 MHZ FEES TO FULTON COUNTY 5,841 3,871 805 - 805 804 1 PEST CONTROL - FIRE STATIONS 1,600 1,678 1,710 - 1,710 1,205 505 FIRE EXTINGUISHER INSPECT.2,213 1,839 3,000 - 3,000 2,192 808 CODE RED MAINTENANCE 12,000 12,000 12,000 - 12,000 12,000 - LIFEPAK MAINTENANCE 3,939 3,939 7,782 - 7,782 7,782 0 Total: Maintenance Contracts 25,592 23,326 25,297 - 25,297 23,983 1,314 Total: Other Purchased Services 54,631 61,576 74,341 - 74,341 53,482 20,859 Supplies GENERAL SUPPLIES/SUPPRESSION 13,972 16,137 18,000 - 18,000 12,288 5,712 OXYGEN REFILLS 590 746 3,000 - 3,000 1,016 1,984 MEDICAL SUPPLIES 11,955 22,482 23,424 - 23,424 14,943 8,481 Total: General Supplies/Suppression 26,516 39,365 44,424 - 44,424 28,247 16,177 GENERAL SUPPLIES/PREVENTION 164 117 - - - - - ARSON INVESTIGATION EQ - - - - - - - PREVENT. & EDU MAT.1,921 3,644 3,500 - 3,500 1,384 2,116 HEART READY CITY PGR 2,139 2,398 3,631 - 3,631 2,103 1,528 HYDRANT MARKER SYSTEM - - - - - - - HYDRANT FLOW TEST KIT - - - - - - - Total: General Supplies/Prevention 4,224 6,159 7,131 - 7,131 3,487 3,644 WATER / SEWAGE 1,782 1,752 3,900 - 3,900 2,405 1,495 12 Fire Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) FY 2016 Actuals FY 2014 Actuals FY 2015 NATURAL GAS 14,901 11,990 14,500 - 14,500 10,967 3,533 ELECTRICITY 24,436 24,422 21,000 - 21,000 16,759 4,241 GASOLINE/DIESEL 47,148 29,848 50,000 - 50,000 21,251 28,749 FOOD/MEALS 616 633 1,000 - 1,000 336 664 BOOKS & PERIODICALS/TRAINING MATERIALS 3,568 1,947 1,050 - 1,050 1,050 (0) TELECOMMUNICATIONS 3,354 3,537 4,000 - 4,000 3,364 636 UNIFORMS FIRE STANDARD UNIFORMS 27,322 27,151 38,395 - 38,395 29,896 8,499 TURN OUT GEAR 69,850 34,258 34,535 - 34,535 10,264 24,271 CLASS A UNIFORMS - - 11,320 - 11,320 243 11,077 Total: Uniforms 97,172 61,409 84,250 - 84,250 40,403 43,847 Total: Supplies 223,716 181,062 231,255 - 231,255 128,269 102,986 Machinery & Equipment MACHINERY & EQUIPMENT / MACHINERY 201 824 1,000 - 1,000 49 951 FURNITURE & FIXTURES / PREVENTION 27,531 10,149 7,795 - 7,795 7,352 443 OTHER EQUIPMENT 29,246 30,553 7,598 - 7,598 5,952 1,646 SMALL EQUIPMENT 12,278 3,159 12,350 3,791 16,141 15,134 1,007 EMS TRAINING AIDS - 1,524 5,125 - 5,125 - 5,125 RADIO CHARGERS & SPARE BATTERIES 310 4,486 5,321 - 5,321 659 4,662 CELL PHONES 442 - 400 - 400 (200) 600 MOTOROLA RADIOS 6,599 5,616 109,395 - 109,395 107,849 1,546 Total: Other Equipment 48,876 45,338 140,189 3,791 143,980 129,394 14,586 Total: Machinery & Equipment 76,607 56,311 148,984 3,791 152,775 136,796 15,979 Total: Fire 5,099,302 5,343,279 5,997,260 4,680 6,001,940 4,984,872 1,017,068 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Rental Land & Buildings/Awards Banquet 889 2. Patrol Equipment 3,791 Total Increase 4,680$ 4,680$ TOTAL BUDGET AMENDMENTS Amendment Reason Increased to account for donations received for the Fire Awards Banquet Increased to account for donation received from Milton First Responders Foundation for purchase of two bicycles and related equipment 13 Parks and Recreation Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 138,147 149,689 179,395 - 179,395 145,052 34,343 Total: Salaries & Wages 138,147 149,689 179,395 - 179,395 145,052 34,343 Employee Benefits GROUP INSURANCE 22,100 20,802 21,632 - 21,632 21,632 (0) 401A (SS MATCH)5,930 5,613 7,216 - 7,216 6,391 825 FICA MEDICARE 2,174 2,070 2,368 - 2,368 1,926 442 401A ER MATCH OF 457B CONTRIBUTIONS - - 6,315 - 6,315 4,872 1,443 PENSION (GMEBS)11,658 11,586 8,238 - 8,238 8,238 (0) UNEMPLOYMENT INSURANCE 231 263 500 - 500 249 251 WORKER'S COMPENSATION 5,030 3,630 5,116 - 5,116 4,405 711 FLEXIBLE SPENDING - - 1,125 - 1,125 1,125 - Total: Employee Benefits 47,123 43,963 52,510 - 52,510 48,838 3,672 Purchased Professional and Technical Services PROFESSIONAL FEES - 5,901 15,000 - 15,000 10,107 4,893 CONTRACTED PARK MOWING & LITTER PICKUP 159,326 164,101 460,000 - 460,000 228,415 231,585 Total: Professional Fees/Contracted 159,326 164,101 460,000 - 460,000 228,415 231,585 FACILITY REPAIR & MAINT 21,058 10,245 20,000 - 20,000 11,372 8,628 LIGHTING MAINTENANCE 3,808 302 500 - 500 324 176 Total: Facility Repair & Maintenance 24,866 10,547 20,500 - 20,500 11,696 8,804 VEHICLE REPAIR & MAINT - - 3,000 - 3,000 1,520 1,480 GROUNDS REPAIR & MAINT 2,710 54,865 118,000 (64,070) 53,930 10,930 43,000 Total: Purchased Professional and Technical Services 186,902 235,414 616,500 (64,070) 552,430 262,669 289,761 Purchased-Property Services RENTAL LAND & BUILDINGS 5,000 7,500 2,000 - 2,000 - 2,000 FCBOE LEASE 3,982 10,604 35,000 - 35,000 8,888 26,112 Total: Rental Land & Buildings 8,982 18,104 37,000 - 37,000 8,888 28,112 RENTAL EQUIPMENT & VEHICLES 3,452 8,380 5,500 - 5,500 5,500 1 Total: Purchased-Property Services 12,434 26,484 42,500 - 42,500 14,388 28,113 Other Purchased Services COMMUNICATIONS 1,303 1,172 4,800 - 4,800 964 3,836 BROADWELL PAVILION - 191 - - - - - Total: Communications 1,303 1,363 4,800 - 4,800 964 3,836 POSTAGE 70 70 200 - 200 6 194 ADVERTISING - 432 200 - 200 - 200 PRINTING 339 48 400 - 400 65 335 TRAVEL: Nat'l GRPA, Meals & Mileage 899 593 2,000 - 2,000 942 1,059 DUES AND FEES: GRPA Dues 577 644 1,500 - 1,500 735 765 ADMISSION FEES - - - - - (0) 0 EDUCATION & TRAINING: Nat'l RPA 275 736 1,500 - 1,500 - 1,500 CONTRACT LABOR: For programs & activities 5,550 4,350 4,500 - 4,500 4,500 - IGA-ALPHARETTA PARKS & REC 316,000 326,458 436,000 - 436,000 435,916 84 PEST CONTROL-P&R FACILITIES - - - - - - - PORTABLE TOILET RENTAL - 3,118 4,400 - 4,400 1,351 3,049 Total: Other Purchased Services 325,014 337,812 455,500 - 455,500 444,479 11,021 Supplies GENERAL SUPPLIES 3,674 8,631 27,000 - 27,000 12,388 14,612 WATER/SEWERAGE 11,799 30,424 65,000 - 65,000 7,854 57,146 NATURAL GAS 1,063 961 3,800 - 3,800 1,302 2,498 ELECTRICITY 16,986 4,994 66,000 - 66,000 31,452 34,548 GASOLINE - 492 500 - 500 367 133 FOOD/MEALS 359 645 500 - 500 500 (0) Total: Supplies 33,880 46,147 162,800 - 162,800 53,863 108,937 Machinery & Equipment FURNITURE & FIXTURES 2,007 - 200 - 200 120 80 OTHER EQUIPMENT - - - - - 0 (0) Total Machinery & Equipment 2,007 - 200 - 200 120 80 FY 2016 Actuals FY 2014 Actuals FY 2015 14 Parks and Recreation Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) FY 2016 Actuals FY 2014 Actuals FY 2015 Total: Parks & Recreation 745,507 839,510 1,509,405 (64,070) 1,445,335 969,409 475,926 BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. Grounds Repair & Maintenance (64,070) Total Decrease (64,070)$ (64,070)$ Amendment Reason Transfer remaining funds to Capital Projects Fund to cover the cost of landscaping at the Thomas S. Byrd Sr House TOTAL BUDGET AMENDMENTS 15 Community Development Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 711,527 460,802 489,842 - 489,842 391,478 98,364 SALARIES & WAGES/OVERTIME - 24 - - - - - Total: Salaries & Wages 711,527 460,826 489,842 - 489,842 391,478 98,364 Employee Benefits GROUP INSURANCE 99,688 72,875 55,959 - 55,959 55,959 (0) 401A (SS MATCH) 26,841 17,281 16,256 - 16,256 14,681 1,575 FICA MEDICARE 9,641 6,303 6,245 - 6,245 5,430 815 401A ER MATCH OF 457B CONTRIBUTIONS 4,003 2,766 7,437 - 7,437 2,719 4,718 PENSION (GMEBS) 54,736 34,777 34,541 - 34,541 27,523 7,018 UNEMPLOYMENT INSURANCE 676 367 350 - 350 350 0 WORKER'S COMPENSATION 7,863 2,847 13,515 - 13,515 12,449 1,066 FLEXIBLE SPENDING 1,800 - 1,500 - 1,500 1,500 - Total: Employee Benefits 205,249 137,217 135,803 - 135,803 120,611 15,192 Purchased Professional and Technical Services PROFESSIONAL FEES 72,159 90,158 - 8,239 8,239 3,488 4,751 BULKY TRASH 2,529 15 2,300 - 2,300 1,500 800 HAZARDOUS WASTE COLLECTION - 7,423 24,000 - 24,000 8,217 15,783 TDR EASEMENT RECORDING - - - - - 78 (78) Total: Professional Fees 74,688 97,596 26,300 8,239 34,539 13,284 21,255 CONTRACTED - - - - - - VEHICLE REPAIR & MAINT 2,764 5,090 1,000 - 1,000 314 686 Total: Purchased Professional and Technical Services 77,452 102,686 27,300 8,239 35,539 13,598 21,941 Other Purchased Services COMMUNICATIONS 5,274 4,194 3,000 - 3,000 2,077 923 POSTAGE 1,811 2,542 3,000 - 3,000 1,770 1,230 ADVERTISING 6,057 6,047 6,500 - 6,500 2,944 3,556 PRINTING 1,506 1,636 2,500 - 2,500 1,500 1,000 TRAVEL 28 24 - - - - - GPA CONFERENCE 206 1,705 800 - 800 (300) 1,100 GAZA CONFERENCE - 1,120 400 - 400 258 142 APA NATIONAL CONFERENCE 302 - 900 - 900 300 600 GACE CONFERENCE - - - - - - - BOARDS & COMMISSIONS TRAINING - - 500 - 500 - 500 STORMWATER TRAINING (NPDES FUNDS) - - - - - - - GA URBAN FORESTRY COUNCIL CONFERENCE 205 - 800 - 800 800 0 SUSTAINABILITY COORDINATOR TRAVEL - - 400 - 400 - 400 Total: Travel 741 2,849 3,800 - 3,800 1,057 2,743 DUES AND FEES - - - - - - - CPESC 175 375 - - - - - CPSWQ 193 - - - - - - CFM CERTIFICATION - - - - - - - IECA 170 340 - - - - - ASPFM 120 60 - - - - - GACE MEMBERSHIP - - - - - - - GA URBAN FORESTRY COUNCIL 135 - - - - 35 (35) TREE CARE INDUSTRY ASSOC - - - - - - - DUES AND FEES (continued) - - - - SOCIETY OF MUNICIPAL ARBORISTS - - - - - - - ARBOR DAY FOUNDATION - - - - - - - GAZA MEMBERSHIP - - 50 - 50 - 50 APA MEMBERSHIP 466 832 1,200 - 1,200 831 369 KEEP MILTON BEAUTIFUL - - - - - - - AIA - - 90 - 90 - 90 GSWCC (NPDES funds) - 160 - - - - - U.S. GREEN BUILDING COUNCIL - - 65 - 65 - 65 ENVIRONMENTAL EDUCATION ALLIANCE - - 35 - 35 - 35 SUSTAINABILITY COORDINATOR DUES & FEES - - 400 - 400 - 400 Total: Dues and Fees 1,259 1,767 1,840 - 1,840 866 974 EDUCATION & TRAINING - - - - - - - FY 2016 Actuals FY 2014 Actuals FY 2015 16 Community Development Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) FY 2016 Actuals FY 2014 Actuals FY 2015 GPA CONFERENCE 260 715 600 - 600 (400) 1,000 GAZA CONFERENCE - - 300 - 300 300 - APA NATIONAL CONFERENCE 2,350 250 800 - 800 400 400 GACE CONFERENCE - - - - - - - BOARDS & COMMISSIONS TRAINING 675 110 1,400 - 1,400 385 1,015 ISA MUNCIPAL SPECIALIST EXAM - - - - - - - GPA CONFERENCE - - - - - - - ARBORIST TRAINING AND TEST - - - - - - - ISA CERTIFICATION & WORKSHOP - - - - - - - GACE WORKSHOPS - - - - - - - NPDES 313 90 - - - - - CITY ARCHITECT - CON'T ED 50 180 100 - 100 - 100 SWCC 1b - - - - - - - CPESC (NPDES funds) - - - - - - - NATIONAL TRUST FOR HISTORIC PRESERVATION - - 50 - 50 - 50 GA URBAN FORESTRY COUNCIL - 195 - - - - - SUSTAINABILITY COORDINATOR EDUCATION & TRAINING - 554 400 - 400 225 175 Total: Education & Training 3,648 2,094 3,650 - 3,650 910 2,740 MAINTENANCE CONTRACTS - - - - - - Total: Other Purchased Services 20,296 21,130 24,290 - 24,290 11,125 13,165 Supplies GENERAL SUPPLIES 1,800 4,835 4,700 - 4,700 1,222 3,478 ADOPT A ROAD/RIVERS ALIVE 2,378 2,144 2,500 - 2,500 805 1,695 SOLID WASTE - - 150 - 150 150 - Total: General Supplies 4,178 6,979 7,350 - 7,350 2,177 5,173 GASOLINE/DIESEL 6,368 1,796 1,000 - 1,000 606 394 FOOD/MEALS 623 944 1,000 - 1,000 238 762 BOOKS & PERIDIOCALS 43 107 100 - 100 - 100 UNIFORMS 1,255 995 - - - - - Total: Supplies 12,467 10,822 9,450 - 9,450 3,021 6,429 Machinery & Equipment FURNITURE & FIXTURES 100 (11) 500 - 500 - 500 OTHER EQUIPMENT - - - - - - - CELL PHONES 65 42 200 - 200 47 153 NPDES EQUIPMENT - 3,000 - - - - - Total: Other Equipment 65 3,042 200 - 200 47 153 Total: Machinery & Equipment 165 3,031 700 - 700 47 653 Other Costs PAYMENTS TO OTHERS EVERGREEN SCHOOL GRANT PROGRAM 1,000 1,191 1,500 - 1,500 1,023 477 Total: Payments to Others 1,000 1,191 1,500 - 1,500 1,023 477 Total: Other Costs 1,000 1,191 1,500 - 1,500 1,023 477 Total: Community Development 1,028,155 736,902 688,885 8,239 697,124 540,904 156,221 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1, Professional Fees 8,239 Total Increase 8,239$ 8,239$ TOTAL BUDGET AMENDMENTS Amendment Reason A portion of the impact fees is covering the cost of professional services rendered by Ross + Associates on Impact Fee Study and Capital Improvements Element 17 Other Financing Uses Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) Operating Transfers Out TO CAPITAL PROJECTS FUND 4,982,793 4,419,133 18,763,150 119,070 18,882,220 13,896,763 4,985,457 TO CAPITAL GRANT FUND - 600,180 911,202 - 911,202 842,668 68,534 TO CAPITAL PROJECTS FUND-REVENUE BOND 3,330,651 6,258,569 2,825,653 - 2,825,653 2,354,711 470,942 TO OPERATING GRANT FUND - - - - - - - Total: Operating Transfers Out 8,313,444 11,277,882 22,500,005 119,070 22,619,075 17,094,142 5,524,933 Total: Other Financing Uses 8,313,444 11,277,882 22,500,005 119,070 22,619,075 17,094,142 5,524,933 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 55,000 64,070 Total Increase 119,070$ 119,070$ TOTAL BUDGET AMENDMENTS 1. Operating Transfers to Capital Projects Fund Transfer funds from various account in the police department to cover the cost of an automated license plate reader and a police truck Amendment Reason Transfer remaining balance in the Parks & Recreation Grounds Repair and Maintenance account to landscape the Thomas S. Byrd Sr House FY 2016 Actuals FY 2014 Actuals FY 2015 18 Other Costs Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) Contingencies CONTINGENCY - - 187,401 (110,019) 77,382 - 77,382 Total: Contingencies - - 187,401 (110,019) 77,382 - 77,382 Total: Other Costs - - 187,401 (110,019) 77,382 - 77,382 BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. Contingency (110,019) Total Decrease (110,019)$ (110,019)$ TOTAL BUDGET AMENDMENTS Amendment Reason Decreased to cover higher-than-expected legal fees and risk management liability fees FY 2016 Actuals FY 2014 Actuals FY 2015 19 CONFISCATED ASSETS FUND This fund accounts for the expenditures and revenues of seized drug funds. The amendment to the revenues reflect actual amounts received. Amendments to the expenditure appropriations in the Confiscated Assets Fund are made at year end to reflect actual expenditures made throughout the fiscal year. Confiscated Assets Fund Revenues Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) CASH CONFISCATIONS/HIDTA 48,645 56,406 - 50,116 50,116 50,116 0 INTEREST REVENUE/STATE FUNDS 28 26 - - - 18 (18) INTEREST REVENUE/FEDERAL FUNDS 39 60 - 53 53 53 (0) Total Revenues 48,712 56,492 - 50,169 50,169 50,187 (18) Expenditures Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) PROFESSIONAL FEES STATE FUNDS - - - - - - - FEDERAL FUNDS - - - 9,706 9,706 4,466 5,240 Total: Professional Fees - - - 9,706 9,706 4,466 5,240 TRAVEL STATE FUNDS - - - 51 51 51 - FEDERAL FUNDS - 4,017 - - - - - Total: Travel - 4,017 - 51 51 51 - EDUCATION & TRAINING - STATE FUNDS 3,375 - - - - - - FEDERAL FUNDS 7,000 11,423 - - - - - Total: Education & Training 10,375 11,423 - - - - - MAINTENANCE CONTRACTS STATE FUNDS 650 - - - - - - FEDERAL FUNDS - - - 24,042 24,042 20,782 3,260 Total: Maintenance Contracts 650 - - 24,042 24,042 20,782 3,260 UNIFORMS - FEDERAL FUNDS - - - 8,206 8,206 5,001 3,204 Total: Uniforms - - - 8,206 8,206 5,001 3,204 COMPUTER/SOFTWARE - FEDERAL FUNDS - - - 7,179 7,179 7,179 0 COMPUTER/HARDWARE FEDERAL FUNDS - - - 2,133 2,133 2,133 - Total: Computer Software/Hardware - - - 9,312 9,312 9,312 0 OTHER EQUIPMENT - - - - - STATE FUNDS - 1,746 FEDERAL FUNDS - - - 96,662 96,662 96,486 176 CAMERAS - - - - - - - STATE FUNDS - - - - - - - Total: Other Equipment - 1,746 - 96,662 96,662 96,486 176 Total Expenditures 11,025 17,186 - 147,979 147,979 136,098 11,881 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (STATE FUNDS)(3,997) (1,720) - (33) BEGINNING FUND BALANCE (STATE FUNDS)60,233 56,236 54,516 54,516 ENDING FUND BALANCE (STATE FUNDS)56,236 54,516 54,516 54,484 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (FEDERAL FUNDS)41,683 41,026 - (85,878) BEGINNING FUND BALANCE (FEDERAL FUNDS)65,271 106,955 147,981 147,981 ENDING FUND BALANCE (FEDERAL FUNDS)106,955 147,981 147,981 62,103 Actuals FY 2015 Actuals FY 2015 FY 2016 FY 2016 Actuals FY 2014 Actuals FY 2014 20 CAPITAL PROJECTS FUND The Capital Projects Fund is used to track revenues and expenditures associated with capital construction, acquisition and maintenance. Appropriations in Capital Projects Fund are on a project- length basis and do not expire until the project is complete. According to the City’s budgetary policies, a major capital project generally is defined as an expenditure that has an expected useful life of more than 3 years with an estimated total cost of $50,000 or more, or an improvement/addition to an existing capital asset. (Refer to the following pages.) 21 Capital Projects Fund Revenues Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) INFRASTRUCTURE MAINTENANCE FEES 96,249 95,529 90,000 - 90,000 81,643 8,357 PENALTIES & INTEREST/OTHER - 844 - - - - - INFRASTRUCTURE MAINTENANCE PENALTIES & INT - - - - - 1,397 (1,397) SIDEWALK REPLACEMENT 19,800 82,429 - - - - - CRABAPPLE PAVING FUND 5,250 - - - - - - TRAFFIC CALMING - 1,329 - - - - - TREE RECOMPENSE 75,000 147,000 - 94,000 94,000 94,000 - LANDFILL USE FEES 119,338 152,410 120,000 - 120,000 106,274 13,726 HYA FEES 7,808 - - - - - - INTEREST REVENUE 1,923 409 500 - 500 801 (301) DONATION/PARKS & RECREATION - 100,000 - - - - - INSURANCE PROCEEDS - 10,225 - - - - - INSURANCE PROCEEDS/PARKS & REC - - - 14,399 14,399 14,399 - OTHER MISCELLANEOUS REVENUE - 4,921 - - - - - OTHER MISC REV/ATLANTA HIDTA STIPEND - - - 6,000 6,000 6,000 - OPERATING TRANSFERS IN FROM GENERAL FUND 4,982,793 4,419,133 18,763,150 119,070 18,882,220 13,896,763 4,985,457 OPERATING TRANSFERS IN FROM CAPITAL GRANT FUND - - - 48,666 48,666 - 48,666 OPERATING TRANSFERS IN FROM E-911 FUND - 400,000 43,626 - 43,626 29,084 14,542 OPER TRFR IN FROM IMPACT FEE FUND/LAW ENFORCEMENT - - - 15,557 15,557 - 15,557 OPER TRFR IN FROM IMPACT FEE FUND/FIRE - - - 89,145 89,145 - 89,145 OPER TRFR IN FROM IMPACT FEE FUND/ROAD - - - 111,251 111,251 - 111,251 OPER TRFR IN FROM IMPACT FEE FUND/PARK - - - 668,123 668,123 - 668,123 PROCEEDS OF SALE OF ASSETS 300 - - - - - - Total Revenue 5,308,461 5,414,229 19,017,276 1,166,211 20,183,487 14,230,360 5,953,127 Expenditures Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) Mayor & Council LAND CONSERVATION - 375,158 510,069 - 510,069 1,000 509,069 BUILDINGS/FUTURE CITY FACILITIES 26,982 - - - - - - GREEN SPACE BOND INITIATIVE - - 200,000 - 200,000 1,301 198,699 Mayor & Council Total 26,982 375,158 710,069 - 710,069 2,301 707,768 General Admin VEHICLES / REPLACEMENT RESERVE - 19,414 13,762 - 13,762 - 13,762 General Admin Total - 19,414 13,762 - 13,762 - 13,762 Finance COMPUTER / SOFTWARE - 15,654 - - - - - Finance Total - 15,654 - - - - - General Government Buildings CITY HALL - - 9,935,171 - 9,935,171 3,668,281 6,266,890 General Government Buildings Total - - 9,935,171 - 9,935,171 3,668,281 6,266,890 Municipal Court FACILITY RENOVATIONS - - 55,000 - 55,000 1,700 53,300 Municipal Court Total - - 55,000 - 55,000 1,700 53,300 Police PUBLIC SAFETY COMMUNICATIONS 312,585 1,654,794 888,089 - 888,089 66,834 821,255 VEHICLES / NEW VEHICLES - - - - - - - VEHICLES / REPLACEMENT RESERVE 402,423 242,020 161,529 41,000 202,529 144,055 58,474 COMPUTER / SOFTWARE - - - - - - - AUTOMATED LICENSE PLATE READERS 39,917 - - 20,000 20,000 20,000 - POLICE FACILITY - - 30,000 15,557 45,557 (151,000) 196,557 Police Total 754,925 1,896,814 1,079,618 76,557 1,156,175 79,889 1,076,286 Actuals FY 2014 Actuals FY 2014 Actuals FY 2015 Actuals FY 2015 FY 2016 FY 2016 22 Capital Projects Fund Expenditures Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) Fire STATION REPAIR/ROOF REPLACEMENT STATION 42 - - 10,000 - 10,000 - 10,000 STATION 43 PARKING LOT REPAIR 330 - 113,644 - 113,644 74,853 38,791 STATION 42 REPLACEMENT - 6,000 151,000 - 151,000 151,000 - STATION 41 GENERATOR REPLACEMENT - 38,189 8,811 - 8,811 - 8,811 FUEL MANAGEMENT SYSTEM - 29,822 3,178 - 3,178 - 3,178 VEHICLE REPLACEMENT RESERVE 194,386 104,368 1,670,087 - 1,670,087 974,469 695,618 ADVANCED LIFE SUPPORT EQUIP - 9,725 - - - - - AED UNITS - 27,435 18,783 - 18,783 - 18,783 MASS NOTIFICATION SIRENS 212,755 8,925 78,320 - 78,320 3,515 74,805 FIRE SAFETY HOUSE 15,181 - - - - - - LIVE FIRE TRAINING FACILITY - 12,075 487,925 50,000 537,925 8,110 529,815 Fire Total 422,652 236,539 2,541,748 50,000 2,591,748 1,211,947 1,379,801 Public Works CONSTRUCTION INSPECTORS 21,224 - 78,688 - 78,688 - 78,688 TRANSPORTATION MASTER PLAN UPDATE - 47,064 177,936 - 177,936 162,250 15,686 GRAVEL ROADS MAINTENANCE 86,690 70,457 131,927 - 131,927 68,404 63,523 STORMWATER MAINTENANCE 328,889 282,047 303,964 - 303,964 205,552 98,412 NPDES PERMIT COMPLIANCE 5,630 1,109 357,741 - 357,741 350 357,391 PAVEMENT MANAGEMENT 3,112,726 1,178,706 2,560,930 - 2,560,930 2,115,513 445,417 STORAGE BUILDING & YARD CONSTRUCTION 700 - 205,477 39,145 244,622 - 244,622 INFRASTRUCTURE / TRAFFIC CALMING - 2,659 100,904 - 100,904 - 100,904 INFRASTRUCTURE / RESTRIPING 5,267 - 181,952 - 181,952 70,940 111,012 CAMBRIDGE SCHOOL ZONE EQUIP - - - - - - - REPLACE SCHOOL ZONE FLASHERS - 53,820 48,654 - 48,654 48,654 - INFRASTRUCTURE / EDGE OF PAVEMENT - - - - - - - INFRASTRUCTURE / BRIDGE REPLACEMENT 3,034 76,655 661,483 - 661,483 10,196 651,287 INFRASTRUCTURE / SIDEWALKS 10,755 22,089 1,429,652 (424) 1,429,228 254,268 1,174,960 BETHANY@COGBURN RD INTERSECTION IMPROVMTS 56 - - - - - - HOPEWELL/FRANCIS/COGBURN INTERSECTION 816,922 5,804 13,148 - 13,148 - 13,148 HOPEWELL @ BIRMINGHAM INTERSECTION IMPROVMTS 70,646 254,259 1,070,478 145,090 1,215,568 469,309 746,259 INTERSECTION/HOPEWELL @ BETHANY BND/BETHANY WAY - - 252,083 - 252,083 16,836 235,247 INTERSECTION/FREEMANVILLE @ PROVIDENCE & B'HAM 46,585 2,663 660,752 15,251 676,003 - 676,003 MCGINNIS FERRY INTERCHANGE - - 50,000 - 50,000 50,000 - INFRASTRUCTURE/CRABAPPLE NE CONNECTOR - - 50,000 - 50,000 - 50,000 INTERSECTION/WEBB RD TURN LANES - 7,000 178,000 - 178,000 87,975 90,025 GREEN RD PEDESTRIAN LIGHTING - 75,149 - - - - - VEHICLES / NEW VEHICLES - 66,176 44,227 - 44,227 4,684 39,543 ASSET MANAGEMENT SOFTWARE - - 60,000 - 60,000 - 60,000 OTHER EQUIPMENT - 11,000 15,500 - 15,500 15,500 - MOBILE TRAFFIC CONTROL CENTER - - 9,625 - 9,625 9,625 - NORTH FULTON TRANSPORTATION PLAN - - 35,000 - 35,000 35,000 - Public Works Total 4,509,123 2,156,657 8,678,121 199,062 8,877,183 3,625,055 5,252,128 Parks & Recreation PROF FEES/SIGN PROGRAM 7,600 - - - - - - PROF FEES/STRUCTURE DEMOLITION - - 27,600 - 27,600 27,600 - NORTHWESTERN MIDDLE IGA IMPROVEMENTS - 186,462 10,000 - 10,000 10,000 - PROVIDENCE PARK - 24,445 263,610 - 263,610 3,500 260,110 BYRD HOUSE RENOVATIONS 277,390 438,859 - 78,469 78,469 14,972 63,497 BROADWELL PARK PAVILION 273 531,350 - 21,445 21,445 - 21,445 PARK & TRAIL EXPANSION 380,067 34,809 2,000,000 646,678 2,646,678 - 2,646,678 Actuals FY 2014 Actuals FY 2015 FY 2016 23 Capital Projects Fund Expenditures Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) UTILITY VEHICLE - - 17,000 - 17,000 14,138 2,862 NEW VEHICLES - 26,921 - - - - - Parks & Recreation Total 665,329 1,242,846 2,318,210 746,592 3,064,802 70,210 2,994,592 Community Development DOWNTOWN MILTON MASTER PLAN - - 80,000 - 80,000 - 80,000 FORM BASED CODE/TDR ORDINANCE 265 29,220 - - - - - GATEWAY SIGNAGE & HISTORIC MARKERS 7,460 4,175 86,690 - 86,690 7,029 79,661 SITE IMPROVEMENT/TREE RECOMPENSE 850 94,838 160,517 94,000 254,517 29,393 225,124 Community Development Total 8,575 128,233 327,207 94,000 421,207 36,422 384,785 Total Expenditures 6,387,586 6,071,314 25,658,906 1,166,211 26,825,117 8,695,805 18,129,312 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (1,079,125) (657,085) (6,641,630) (6,641,630) 5,534,555 BEGINNING FUND BALANCE 8,960,703 7,881,578 7,224,493 7,224,493 7,224,493 ENDING FUND BALANCE 7,881,578 7,224,493 582,863 582,863 12,759,047 Actuals FY 2014 Actuals FY 2015 FY 2016 24 Capital Projects Fund BUDGET AMENDMENT NOTES Account Name REVENUES 1. Tree Recompense 94,000 2. Insurance Proceeds/Parks & Rec 14,399 3. Other Misc Revenue/Atlanta HIDTA Stipend 6,000 4. Operating Transfers In From General Fund 119,070 5. Operating Transfer In From Capital Grant Fund 48,666 6. Impact Fees/Law Enforcement 15,557 7. Impact Fees/Fire 89,145 8. Impact Fees/Road 111,251 9. Impact Fees/Park 668,123 1,166,211$ EXPENDITURES 1. Police/Vehicle Replacement Reserve 35,000 2. Police/Automated License Plate Reader 20,000 3. Parks & Rec/Byrd House Renovations 64,070 4. Police/Vehicle Replacement Reserve 6,000 5. Police/Police Facility 15,557 6. Fire/Live Fire Training Facility 50,000 7. Public Works & Fire/Storage Building & Yard Construction 39,145 8. Public Works/Sidewalks (424) 9. Public Works/Hopewell @ B'ham Rd Intersection Improvements 49,090 10. Public Works/Hopewell @ B'ham Rd Intersection Improvements 96,000 11. Public Works/Freemanville @ Providence & B'ham 15,251 12. Parks & Rec/Byrd House Renovations 14,399 13. Parks & Rec/Broadwell Park Pavilion 21,445 14. Parks & Rec/Park & Trail Enhancements 646,678 15. Community Development/Tree Recompense 94,000 1,166,211$ 1,166,211$ Increased to account for tree recompense funds collected Increased to account for the vehicle stipend from Atlanta HIDTA Increased to account for impact fees received for Road projects Increased to account for impact fees received for Park projects Increased to account for impact fees received for Police projects Increased to account for insurance proceeds received for roof repairs Increased to account for impact fees received for Fire projects Funds transferred from Capital Grant Fund (see explanation for revenue line item) Funds transferred from General Fund (see explanation for revenue line item) Transferring in impact fees received for fire projects Transferring in impact fees received for road projects Transferring in impact fees received for park projects Increased to reflect $500/mth for vehicle stipend for HIDTA officer Transferring funds from General Fund: - Police Department: - $55,000 for purchase of police truck - $20,000 for purchase of LPR - Parks & Recreation; - $64,090 to landscape T. S. Byrd House TOTAL BUDGET AMENDMENTS Transferring funds from Capital Grant Fund: - $49,090 from SR9 @ Bethany Bend remaining budget - ($424) for FY13 invoice that hit MARTA project but wasn't eligible for those funds Transferring in impact fees received for law enforcement projects Amendment Reason Increased to account for funds received Increased to account for funds received for insurance claim to repair the roof at the Thomas S. Byrd Sr House 25 CAPITAL GRANT FUND The Capital Grant Fund is considered to be a capital project fund that accounts for capital grants used to finance major capital projects. Capital Grant Fund Revenues Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) FED GOV GRANT/CAPITAL/IND/GDOT CRABAPPLE STREETS - - 500,000 - 500,000 - 500,000 FED GOV GRANT/CAPITAL/IND/GDOT TAP (BIG CREEK)11,377 41,891 146,732 - 146,732 98,200 48,532 FED GOV GRANT/CDBG - - 24,700 17,259 41,959 32,619 9,340 STATE GOV GRANT/LMIG FUNDS 275,873 278,684 200,000 80,076 280,076 280,076 0 STATE GOV GRANT/GDOT HPP FUNDS 60,362 614,695 5,938,408 - 5,938,408 2,200,000 3,738,408 STATE GOV GRANT/MARTA GRANT - 102,705 74,650 - 74,650 2,788 71,863 STATE GOV GRANT/SR 9 @ BETHANY BND 42,274 16,854 872 - 872 - 872 STATE GOV GRANT/GDOT LANDSCAPE - - 4,062 - 4,062 - 4,062 LOCL GOV GRANT/ALPHARETTA & NORTH FULTON CID 15,000 15,000 - - - - - INTEREST REVENUE 319 82 - - - 163 (163) OPERATING TRANSFER IN FROM GENERAL FUND - 600,180 911,202 - 911,202 842,668 68,534 Total Revenue 405,206 1,670,091 7,800,626 97,335 7,897,961 3,456,512 4,441,449 Expenditures Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) Public Works PAVEMENT MANAGEMENT 275,873 278,684 200,000 80,076 280,076 - 280,076 INFRASTRUCTURE / BHAM @ PROVIDENCE 113,068 1,835 - - - - - INFRASTRUCTURE/CRABAPPLE @ B'HAM 203,287 3,353,225 4,675,792 - 4,675,792 458,122 4,217,670 INFRASTRUCTURE/SIDEWALKS - 16,200 8,500 17,259 25,759 25,759 0 INFRASTRUCTURE/MARTA 95,788 480 71,438 424 71,862 71,862 (0) INFRASTRUCTURE/CRABAPPLE STREETSCAPE 79,318 30,750 643,432 - 643,432 15,536 627,896 INFRASTRUCTURE/DEERFIELD@MORRIS 150,919 - - - - - - INFRASTRUCTURE/SR 9@BETHANY BEND 73,134 777 51,091 (49,090) 2,001 2,000 1 INFRASTRUCTURE/TRAIL CONN TO BIG CREEK GREENW 66,585 121,143 62,272 - 62,272 39,466 22,806 Public Works Total 1,057,971 3,803,092 5,712,525 48,669 5,761,194 612,746 5,148,448 Community Development BRANDING & SIGNAGE 2,290 - 4,900 - 4,900 - 4,900 Community Development Total 2,290 - 4,900 - 4,900 - 4,900 Other Financing Uses OPERATING TRANSFER OUT TO CAPITAL PROJ FUND - - 48,666 - - - Other Financing Uses Total - - - 48,666 - - - Expenditures Total 1,060,261 3,803,092 5,717,425 97,335 5,766,094 612,746 5,153,348 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (655,055) (2,133,001) 2,083,201 2,843,767 BEGINNING FUND BALANCE 705,087 50,032 (2,082,969) (2,082,969) ENDING FUND BALANCE 50,032 (2,082,969) 232 760,797 Actuals FY 2015 FY 2016 Actuals FY 2015 FY 2016 Actuals FY 2014 Actuals FY 2014 26 BUDGET AMENDMENT NOTES Account Name REVENUES 1. Fed Gov Grant/CDBG 7,919 2. Fed Gov Grant/CDBG 9,340 3. State Gov Grant/LMIG Funds 80,076 97,335$ EXPENDITURES 1. Public Works/Pavement Management 80,076 2. Public Works/Sidewalks 7,919 3. Public Works/Sidewalks 9,340 4. Public Works/MARTA 424 5. Public Works/SR9 @ Bethany Bend (49,090) 6. Operating Transfers Out to Capital Projects Fund 48,666 97,335$ 97,335$ Amendment Reason Increased to account for additional funds received for sidewalk project Increased to reflect revenues received An invoice hit this account in FY13 that wasn't eligible for MARTA funds. Transferring funds from Capital Projects Fund to offset. Increased to account for additional funds anticipated for sidewalk project Increased to reflect CDBG Funds anticipated TOTAL BUDGET AMENDMENTS These funds currently aren't needed for this project. Transferring to Capital Projects Fund Hopewell @ B'ham Project Transfer funds to Capital Projects Fund for the two previously mentioned adjustments Increased to reflect funds received from LMIG Increased to reflect CDBG Funds received 27 IMPACT FEE FUND The Impact Fee Fund is considered to be a capital project fund that accounts for impact fees collected to fund future facility expansions or acquisitions of equipment necessary to serve our expanded population. The adjustments being requested will account for revenues received or anticipated to receive by the end of the fiscal year and operating transfers out to the corresponding projects. Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) IMPACT FEES/ADMIN FUND - - - 26,522 26,522 24,263 2,260 IMPACT FEES/LAW ENFORCEMENT FUND - - - 15,557 15,557 14,608 949 IMPACT FEES/FIRE FUND - - - 89,145 89,145 83,710 5,436 IMPACT FEES/ROAD FUND - - - 111,251 111,251 104,467 6,784 IMPACT FEES/PARK FUND - - - 668,123 668,123 605,972 62,151 Total Revenue - - - 910,599 910,599 833,020 Account Name Amended Budget (2/26/16) Requested Budget Amendment Amended Budget Actuals as of 8/19/16 Budget Remaining (after adj) OPERATING TRANSFER OUT TO GENERAL FUND/ADMIN - - - 26,522 26,522 - 26,522 OP TRFR OUT TO CAPITAL PROJ FUND/LAW ENFORCEMENT - - - 15,557 15,557 - 15,557 OP TRFR OUT TO CAPITAL PROJ FUND/FIRE - - - 89,145 89,145 - 89,145 OP TRFR OUT TO CAPITAL PROJ FUND/ROAD - - - 111,251 111,251 - 111,251 OP TRFR OUT TO CAPITAL PROJ FUND/PARK - - - 668,123 668,123 - 668,123 Expenditures Total - - - 910,599 910,599 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - 833,020 BEGINNING FUND BALANCE - - - - ENDING FUND BALANCE - - - 833,020 BUDGET AMENDMENT NOTES Account Name REVENUES 1. Impact Fees/Administration 26,522 2. Impact Fees/Law Enforcement 15,557 3. Impact Fees/Fire 89,145 4. Impact Fees/Road 111,251 5. Impact Fees/Park 668,123 910,599$ EXPENDITURES 1. Operating Transfers Out to General Fund/Admin 26,522 2. Operating Transfers Out to Capital Projects Fund/Law Enforcement 15,557 3. Operating Transfers Out to Capital Projects Fund/Fire 50,000 4. Operating Transfers Out to Capital Projects Fund/Fire 39,145 5. Operating Transfers Out to Capital Projects Fund/Road 96,000 6. Operating Transfers Out to Capital Projects Fund/Road 15,251 7. Operating Transfers Out to Capital Projects Fund/Park 21,445 8. Operating Transfers Out to Capital Projects Fund/Park 646,678 910,599$ 910,599$ TOTAL BUDGET AMENDMENTS Transfer funds to Capital Projects Fund for the Police Facility Transfer funds to Capital Projects Fund for the Live Fire Training Facility Transfer funds to Capital Projects Fund for the fire departments portion of the Storage Facility Transfer funds to Capital Projects Fund for the Hopewell @ Birmingham Intersection Improvements Transfer funds to Capital Projects Fund for the Freemanville @ Providence & Birmingham Intersection Improvements Transfer funds to Capital Projects Fund for Park & Trail Expansion (funds to be allocated to specific projects once the P&R master plans are completed). Transfer funds to Capital Projects Fund for the Broadwell Park Playground Transfer funds to the General Fund to account for professional services related to impact fee implemenation in the Community Development Department and salaries. Increased to account for anticipated revenues Increased to account for anticipated revenues Increased to account for anticipated revenues Increased to account for anticipated revenues Amendment Reason Increased to account for anticipated revenues Expenditures Actuals FY 2014 Actuals FY 2015 FY 2016 Impact Fees Revenues Actuals FY 2014 Actuals FY 2015 FY 2016 28 Page 1 of 2 STATE OF GEORGIA FULTON COUNTY ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2016 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. BE IT ORDAINED by the City Council of the City of Milton, GA while in a council meeting on September 19, 2016 at 6:00 p.m. as follows: WHEREAS, the City Manager of the City of Milton has presented amendments to the fiscal year 2016 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budget amendments results in a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the amended fiscal year 2016 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget amendment, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s amended fiscal year 2016 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. Page 2 of 2 ADOPTED AND APPROVED this 19th day of September, 2016. CITY OF MILTON, GEORGIA By: ________________________ Mayor Joe Lockwood _________________________ ________________________ Councilmember Karen Thurman Councilmember Burt Hewitt _________________________ ________________________ Councilmember Matt Kunz Councilmember Joe Longoria _________________________ ________________________ Councilmember Bill Lusk Councilmember Rick Mohrig (SEAL) Attest: _______________________________ City Clerk I HOME OF'E ST QUALITY OF LI [ -0 M T I LTON . ESTABLISHED 2006 SK CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 14, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2017 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown In Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. MEETING DATE: Monday, September 19, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: XAPPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (J YES 'T�,NO CITY ATTORNEY REVIEW REQUIRED: (/ YES -KNO APPROVAL BY CITY ATTORNEY. () APPROVED (/ NOT APPROVED PLACED ON AGENDA FOR: 09 /9 x/69 REMARKS: © V YOM - PHONE: 678.242.25001 FAX: 678.242.2419s 'awe; rpr IMo@cityofmilfonga.us l w .eHyofmlllga.us community r k } 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 s Fiscal Year 2017 Budget TABLE OF CONTENTS TRANSMITTAL LETTER ................................................................................................................. 1 LISTING OF POSITIONS ................................................................................................................ 8 GENERAL FUND........................................................................................................................... 11 BUDGET SUMMARY ....................................................................................................................... 12 REVENUES ................................................................................................................................... 13 EXPENDITURES ............................................................................................................................ 17 MAYOR AND CITY COUNCIL ................................................................................................. 18 CITY CLERK ........................................................................................................................ 19 CITY MANAGER ................................................................................................................... 20 GENERAL ADMINISTRATION ................................................................................................. 22 FINANCE ............................................................................................................................. 23 LEGAL ................................................................................................................................ 25 INFORMATION TECHNOLOGY ................................................................................................ 26 HUMAN RESOURCES ........................................................................................................... 28 RISK MANAGEMENT ............................................................................................................ 30 GENERAL GOVERNMENT BUILDINGS .................................................................................... 31 COMMUNICATIONS .............................................................................................................. 32 COMMUNITY OUTREACH AND ENGAGEMENT ......................................................................... 34 MUNICIPAL COURT .............................................................................................................. 35 POLICE ............................................................................................................................... 37 FIRE ................................................................................................................................... 41 PUBLIC W ORKS .................................................................................................................. 44 PARKS AND RECREATION .................................................................................................... 46 COMMUNITY DEVELOPMENT ................................................................................................ 48 ECONOMIC DEVELOPMENT .................................................................................................. 50 DEBT SERVICE .................................................................................................................... 51 OTHER FINANCING USES ..................................................................................................... 52 MAINTENANCE & OPERATING INITIATIVES ............................................................................. 53 SPECIAL REVENUE FUNDS ........................................................................................................ 89 SPECIAL EVENTS FUND ................................................................................................................ 90 E-911 FUND ................................................................................................................................ 94 HOTEL/MOTEL TAX FUND ............................................................................................................. 95 CAPITAL IMPROVEMENT PROGRAM ....................................................................................... 96 CAPITAL PROJECTS FUND ............................................................................................................ 97 CAPITAL GRANT FUND .................................................................................................................. 99 CAPITAL IMPROVEMENT PROGRAM: FY 2016 – FY 2022 ............................................................. 100 September 19, 2016 To the Honorable Mayor, City Council and the Citizens of Milton: We are pleased to present our Annual Operating and Capital Budget for Fiscal Year 2017 of the City of Milton, GA. An objective of the City’s budget is to provide a management tool by which our local government can unite its budgeting efforts to provide quality services while operating within available resources. This process results in an updating of the City’s on-going financial plan and provides a vehicle by which management decisions can be made as a result of the formulation and analysis of the respective data. BUDGET PROCESS The fiscal year 2017 budget process began in July with distribution of historical data and forms to all the department directors. Each department formulated budgets in three major areas: maintenance & operating, operating initiatives, and capital project requests. Concurrent with departmental budgeting, finance staff completed the first draft of a salary/benefits budget as well as formulated initial revenue estimates. In late July, each department director met with the City Manager to review their budget requests. Each request was evaluated by the City Manager, Assistant City Manager, and Finance Manager according to the priority specified by the department director and available funding. Consideration was also given to the strategies identified in the 2016-2020 Strategic Plan. The budget was presented for the first time during the council meeting held on August 15, 2016. Another work session was held on September 12, 2016 to discuss further changes and to fine-tune the final draft. The public hearing will be held during the September 19, 2016 council meeting where citizen input will be encouraged and where the final budget will be presented and adopted. EXECUTIVE SUMMARY The FY 2017 Budget emphasizes progress toward implementing the five goals contained in the Strategic Plan. The total projected General Fund revenue is $27,839,843, which represents a 2.16% increase from the FY 2016 Amended Budget, excluding other financing sources. This budget maintains the millage rate of 4.731 mills; the same since the City’s inception. Revenue Source Amount Percent Other Taxes 14,020,100 50.36% Property Taxes 10,693,200 38.41% Other Financing Sources 1,017,126 3.65% Licenses & Permits 858,685 3.08% Fines & Forfeitures 560,000 2.01% Charges for Services 519,700 1.87% Miscellaneous Revenue 140,612 0.51% Investment Income 30,420 0.11% Total 27,839,843 100.00% Other Taxes, 14,020,100 , 50% Property Taxes, 10,693,200 , 38% Other Financing Sources, 1,017,126 , 4% Licenses & Permits, 858,685 , 3% Fines & Forfeitures, 560,000 , 2% Charges for Services, 519,700 , 2% Investment Income, 30,420 , 0% Revenue Sources The salary and benefit budget is based upon approved positions and the associated benefit program costs. For FY 2017, direct City costs for salaries/benefits is $12,665,372, with $9,209,969 appropriated for salaries and $3,455,403 for benefits, making benefit costs 27.3% of the total salaries/benefit budget. As the City recognizes the cost of employee retention is less than employee turnover and recruitment, this budget includes a market adjustment of 3% for all personnel, a total cost of $292,696. This adjustment is prorated by the number of months each employee worked for the City during FY 2016. FY 2017 Budget 2 Transmittal Letter Operating expenditures, excluding personnel costs, is proposed at $6,859,972 for FY 2017. This is approximately 5.6%, or $370,856, higher than the previous year’s approved budget and includes: additional maintenance costs for the new City Hall at $160,000 (partially offset with a reduction in the lease expense for the current location of $(80,067)); an increase in liability insurance of $66,972 due to coverage for additional facilities and an upsurge in the costs to insure law enforcement officers; a $60,000 increase for legal services based on the expenditures trending in FY 2016 and a request to increase the hourly rate from $150 to $175; and a $141,037 escalation in the lease payment to Fulton County for Fire Station 43 (this matches the debt service costs to the County for the construction of the facility). City Clerk , 192,198 City Manager , 691,336 Communications, 205,479 Community Development, 794,640 Community Outreach & Engagement , 119,573 Economic Development , 75,991 Finance , 433,109 Fire, 6,298,720 General Administration, 72,818 General Govt Buildings, 474,354 Human Resources , 334,445 Information Technology, 876,834 Legal , 290,000 Mayor & Council , 166,759 Municipal Court, 298,347 Parks & Recreation, 1,422,312 Police, 4,275,211 Public Works, 2,219,918 Risk Management , 283,300 Operating Expenditures by Department The first principal debt service payment for the revenue bond used to construct Bell Memorial Park is due on November 1, 2016. A request of $718,112 is included in the FY FY 2017 Budget 3 Transmittal Letter 2017 Budget. This is partially offset by funds allocated in FY 2016 for this purpose, but were unspent due to the timing of the first payment. An operating transfer from the Revenue Bond Fund for $712,604 is accounted for in the General Fund revenues. FY 2017 BUDGET PRIORITIES In the summer of 2015, the City’s Mayor, Council and Executive Team came together to identify the goals, strategies and initiatives that will carry Milton through the next five years. This comprehensive road map was adopted as the 2016-2020 Strategic Plan for the City and provided the framework for the new initiatives requested in the FY 2017 Budget. Enhance business recruitment program by partnering with a firm to perform market analysis to determine potential targets………… $53,300 Increase hourly rate for Camp Joyful Soles employees…………… $3,848 New playground at Broadwell Pavilion……………………………….. $28,555 Parks & Recreation Master Plan update……………………………… $75,000 Reclassify two part-time Receptionist positions to one full-time Administrative Assistant position…………………………………………. $14,879 Purchase license for procurement database that helps identify vendors and optimal pricing, as well as, benchmark our performance against others……………………………………………… $2,000 Create Finance Director position to oversee all financial functions of the City (this will take the place of the Finance Manager position)……………………………………………………………………….. $17,684 Invest in software extensions for ArcGIS desktop program to enhance the functionality of GIS……………………………………….. $14,700 Expand VC3 contract to include a dedicated onsite support technician……………………………………………………………………. $30,000 Create Community Outreach Manager to oversee all outreach and engagement functions and to address initiatives identified in the “Preserve What Makes Milton Unique” goal in the Strategic Plan(this will take place of the Public Outreach Coordinator position)………………………………………............................................. $12,870 FY 2017 Budget 4 Transmittal Letter Create Crime Analyst position in the Police Department as a part of the implementation of Intelligence Lead Policing Approach to reducing crime………………………………………………………………. $60,000 Develop an internal career development plan in the Police and Fire departments…………………………………………………………….. $127,063 Promote Lieutenant to Captain over the newly created Special Services Division in the Police department…………………………….. $8,604 Increase the incentive stipend to retain and recruit Paramedics… $53,295 Fire Administrative salary adjustment to create incentive for Captains and Battalion Chiefs to transition from 24/48 shift to 40 hour work week……………………………………………………………… $12,518 New Community Safety & Logistics Officer in the Fire department to expand public education/outreach program, to support the fire investigations program and to be the main contact for all maintenance of vehicles, equipment and tools in the department…………………………………………………………………... $73,500 Create an in-house paramedic program in Fire department……… $40,210 Recognize additional responsibilities assumed when Fire employees are required to serve in an “acting” capacity above their current role to cover vacancies due to training, sickness, vacation, FMLA, or other reasons………………………………………... $16,090 Send Assistant Fire Marshal to become certified as a Peace Officer to have the ability to enforce criminal law and execute search warrants as it relates to fire investigations…………………….. $4,205 Purchase web-based solution for fire training that offers ability to build fire scenarios with structures within the City…………………… $2,700 Adjustment for Fire Marshal/Emergency Manager to recognize the responsibility level of the position…………………………………… $9,210 Realignment of GIS parcel dataset to increase the geographic accuracy of the data……………………………………………………… $65,000 New Facilities Manager position that will provide oversight and management of equipment, machinery, buildings and other City facilities………………………………………………………………………... $112,577 New Zoning and Development Technician in Community Development department to provide technical and administrative support……………………………………………………… $56,000 New Code Enforcement Supervisor to enhance and expand the code enforcement program……………………………………………... $85,400 Reclassify part-time Economic Development Manager to a full- time position to address initiatives and goals identified in Strategic Plan…………………………………………………………………………….. $50,578 Acquire a new records management system to improve workflow and allow employees and citizens better access to electronic records………………………………………………………………………… $200,000 Purchase new IT backup appliance to house data not stored in the cloud……………………………………………………………………… $18,600 Establish a Unified Development Code to coordinate all of the City’s development regulations in one master document…………. $200,000 FY 2017 Budget 5 Transmittal Letter Provide funding for the design and future construction of a Police/Fire/Court facility on Highway 9 to maximize effectiveness of these services…………………………………………………………….. $649,741 Seek professional assistance to develop guidelines and processes for the use of Community Septic Systems……………………………… $30,000 Increase budget for construction of city hall to include furniture and IT equipment…………………………………………………………… $368,150 Implement Community Emergency Response Team program to train auxiliary responders to disasters that may occur within the community………………………………………………………………........ $8,144 Recognize Milton’s 10th anniversary with two celebrations: one on Dec 1st and one for the opening of the new City Hall………………. $20,000 Create wayfinding signage in Downtown Milton…………………….. $71,985 Aside from the new capital improvement requests, another $4,749,499 is proposed to be transferred to the Capital Projects Fund to fund the ongoing capital projects identified in the Five-Year Capital Improvement Plan during the previous year’s budget process. The proposed FY 2017 Budget does not assume passage of the anticipated Transportation Special Purpose Local Option Sales Tax (TSPLOST) nor the greenspace bond referendum in November 2016. Should either or both of these pass, a budget amendment would be necessary to reassess the FY 2017 Budget as a result of those additional revenue sources being made available by the citizens to accelerate planned capital improvement projects. The City has adopted a conservative approach to budgeting and set a policy that requires a contingency of 1% of the total annual expenditure appropriation to be established each year. This allows for unexpected operational changes, legislative impacts, or other economic events affecting the City’s operations which could not have been reasonably anticipated at the time the budget is prepared. For FY 2017, a contingency of $212,228 has been appropriated. The remaining revenues of $395,854 will be set aside for the market adjustments to salaries and benefits that are identified through the Market Competitiveness Survey and Study currently underway. It is anticipated the study will be completed at the end of this calendar year. FUND BALANCE An adequate level of fund balance (i.e., the difference between the City’s assets and liabilities) is essential to mitigate current and future risks and to ensure stable service levels. It also is a crucial consideration in long-term financial planning for capital projects. FY 2017 Budget 6 Transmittal Letter At the end of FY 2015, the City’s General Fund fund balance totaled approximately $9.8 million. According to our fund balance policy, surplus fund balance (i.e., fund balance monies greater than 21% of the current year’s operating budget) can be utilized for the capital improvement program (CIP). During the budget process for FY 2016, the council dedicated $5,457,000 of the fund balance for one-time capital project expenditures: $1.5 million to the City Hall construction project to align funding with the design development cost estimate; $2 million to fund the acquisition of future park land; $750k to add to sidewalk construction; $200k for dam maintenance; and $1,007,000 to fund locally additional costs for the NW connector road project in Crabapple. As we near the end of FY 2016, it is anticipated that the fund balance will be around $5.6 million, of which $1.1 million is considered surplus funds. We would like to propose that we hold off until the mid-year budget amendment to determine how these funds can be appropriated. The remaining fund balance is believed to be sufficient for future needs and is in keeping with our policy and other current statutory requirements. BUDGET POLICY Annual budgets are adopted on a basis consistent with accounting practices as defined by generally accepted accounting principles for all funds. All annual appropriations lapse at year end except capital projects funds, which adopt project-length budgets. CLOSING It is our privilege to submit the FY 2017 Budget to Milton’s Mayor, City Council and Citizens. This budget illustrates the City’s dedication to providing the highest level of services while maintaining sound fiscal policies. We would like to thank all of the contributors for their diligent efforts in developing a budget that addresses the major policy goals and priorities of the City Council, while protecting the financial health of the City now and in the future. If in your review of this document you have any questions, please do not hesitate to contact us. Respectfully Submitted, Steven Krokoff Stacey R. Inglis City Manager Assistant City Manager/Treasurer FY 2017 Budget 7 Transmittal Letter Department/Position Full-Time Positions Part-Time Positions Pay Grade Mayor & Council Mayor 1 Mayor Pro-Tem 1 Councilmember 5 Department Total 0 7 City Clerk City Clerk 1 36 Receptionist 2 24 Department Total 1 2 City Manager City Manager 1 43 Assistant City Manager 2 42 Executive Aide 1 30 Department Total 4 0 Community Development Director of Community Development 1 40 Architect 1 38 Principal Planner 2 35 Zoning Manager 1 35 Code Enforcement Officer 1 28 Permit Technician 1 Sustainability Coordinator 1 Conservation Project Manager 1 Department Total 6 3 Court Court Clerk 1 36 Court Administrative Assistant 1 1 28 Judge 1 Court Solicitor 1 Department Total 2 3 Economic Development Economic Development Manager 1 Department Total 0 1 Finance Financial Services Manager 1 36 Procurement Manager 1 34 Payroll & Revenue Manager 1 34 Revenue Specialist 1 26 Department Total 4 0 Listing of Positions City of Milton FY 2017 Budget 8 Listing of Positions Department/Position Full-Time Positions Part-Time Positions Pay Grade Listing of Positions City of Milton Fire Chief 1 40 Deputy Chief 1 36 Battallion Chief 4 35 Fire Marshal 1 35 Assistant Fire Marshal 1 31 Fire Captain 12 31 Fire Apparatus Operator 15 30 Firefighter 24 28 EMS Trainer 1 31 Administrative Assistant 1 28 Department Total 61 0 Human Resources Director of Human Resources 1 40 Records Clerk 1 24 Department Total 2 0 Information Technology IT Manager 1 38 Department Total 1 0 Parks Director of Parks and Recreation 1 40 Program Manager 1 34 Camp Supervisor (summer)2 Lead Counselor (summer)1 Camp Counselor I or II (summer)5 Department Total 2 8 Police Chief 1 40 Captain 2 35 Lieutenant 5 31 Sergeant 5 30 Police Officer 26 28 Accreditation Manager 1 30 Administrative Assistant 1 28 Records Clerk 1 24 School Crossing Guard 1 Department Total 42 1 FY 2017 Budget 9 Listing of Positions Department/Position Full-Time Positions Part-Time Positions Pay Grade Listing of Positions City of Milton Communications Communications Manager 1 36 Department Total 1 0 Public Outreach Coordinator 1 28 Community Builder 1 Department Total 3 1 Public Works Transportation Engineer 1 36 Capital Projects Manager 1 34 Stormwater Engineer 1 33 Manager Public Works 1 36 Field Maintenance Supervisor 1 30 GIS Manager 1 34 Citizen Responder 1 24 Plan Review Engineer 1 33 Environmental Engineer/Arborist 1 28 Construction Inspector 1 28 Equipment Operator 3 Department Total 10 3 Total 138 29 FY 2017 Budget 10 Listing of Positions General Fund FY 2017 Budget 11 General Fund General Fund Summary FY 2014 Total Activity FY 2015 Total Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Revenues Taxes 22,790,767 24,698,793 24,178,200 24,713,300 535,100 2.21 Licenses & Permits 924,864 911,175 859,000 858,685 (315) (0.04) Intergovernmental Revenues 1,711 - - - - - Charges for Services 615,982 502,208 600,000 519,700 (80,300) (13.38) Fines & Forfeitures 582,169 565,331 550,000 560,000 10,000 1.82 Investment Income 22,127 30,220 20,450 30,420 9,970 48.75 Contributions & Donations 2,357 3,420 - - - - Miscellaneous Revenue 53,539 102,233 47,628 140,612 92,984 195.23 Other Financing Sources 36,761 50,416 9,973,171 1,017,126 (8,956,045) (89.80) 25,030,278 26,863,797 36,228,449 27,839,843 (8,388,606) (23.15) Mayor & Council 143,961 157,650 171,375 166,759 (4,616) (2.69) City Clerk 172,811 169,046 193,574 192,198 (1,376) (0.71) City Manager 536,496 652,158 705,273 691,336 (13,937) (1.98) General Administration 38,503 45,313 43,557 72,818 29,261 67.18 Finance 383,331 388,008 427,877 433,109 5,232 1.22 Legal 299,448 223,903 230,000 290,000 60,000 26.09 Information Technology 532,035 713,472 837,203 876,834 39,631 4.73 Human Resources 267,537 247,351 341,602 334,445 (7,157) (2.10) Risk Management 183,009 215,723 216,328 283,300 66,972 30.96 General Govt Buildings 453,260 385,455 396,421 474,354 77,933 19.66 Communications 197,793 344,653 309,345 205,479 (103,866) (33.58) Community Outreach & Engagement - - - 119,573 119,573 100.00 Municipal Court 254,698 269,768 323,708 298,347 (25,361) (7.83) Police 3,157,817 3,686,436 4,202,095 4,275,211 73,116 1.74 Fire 5,099,302 5,343,279 5,997,260 6,298,720 301,460 5.03 Public Works 1,742,108 1,866,809 2,086,601 2,219,918 133,317 6.39 Parks & Recreation 748,116 839,510 1,509,405 1,422,312 (87,093) (5.77) Community Development 1,028,155 736,902 688,885 794,640 105,755 15.35 Economic Development 78,313 50,288 78,588 75,991 (2,597) (3.30) Debt Service 90,769 254,622 - 718,112 718,112 100.00 Other Financing Uses 8,313,444 11,277,882 22,687,406 6,216,158 (16,471,248) (72.60) M&O Initiatives - - - 984,375 984,375 100.00 23,720,905 27,868,228 41,446,503 27,443,989 (14,986,889) (33.78) Total Revenues Over/(Under) Expenditures 1,309,372 (1,004,431) (5,218,054) 395,854 Beginning Fund Balance 9,489,374 10,798,746 9,794,315 4,576,261 Ending Fund Balance 10,798,746 9,794,315 4,576,261 4,972,115 FY 2017 Budget 12 General Fund Revenues FY 2017 Budget 13 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Revenues 100-0000-3111000 REAL PROPERTY TAX - CURRENT YEAR 8,579,384 9,545,176 - 9,300,000 10,100,000 800,000 8.60 100-0000-3111100 PUBLIC UTILITY TAX 57,084 80,123 73,381 60,000 73,000 13,000 21.67 100-0000-3112000 REAL PROPERTY TAX - PRIOR YEAR 203,540 390,184 297,397 350,000 300,000 (50,000) (14.29) 100-0000-3113000 PERSONAL PROPERTY TAX - CURRENT YEAR 191,084 189,668 - 190,000 190,000 - - 100-0000-3113100 MOTOR VEHICLE TAX 1,018,927 284,483 173,256 275,000 140,000 (135,000) (49.09) 100-0000-3113110 TITLE AD VALOREM TAX - 689,630 406,508 700,000 400,000 (300,000) (42.86) 100-0000-3113120 ALTERNATIVE AD VALOREM TAX (AAVT)- 2,224 2,482 - 2,000 2,000 - 100-0000-3113400 INTANGIBLE TAX 185,431 235,642 211,402 200,000 250,000 50,000 25.00 100-0000-3114000 PERSONAL PROPERTY TAX - PRIOR YEAR 5,136 5,131 3,644 2,000 5,000 3,000 150.00 100-0000-3116000 REAL ESTATE TRANSFER TAX 78,685 111,211 88,962 85,000 115,000 30,000 35.29 100-0000-3117000 FRANCHISE FEES 1,937,428 1,853,416 1,507,786 1,900,000 1,915,900 15,900 0.84 100-0000-3131000 LOCAL OPTION SALES TAX 7,722,018 8,404,439 6,387,719 8,300,000 8,400,000 100,000 1.20 100-0000-3142000 ALCOHOL BEVERAGE EXCISE 297,010 296,110 245,845 295,000 295,000 - - 100-0000-3143000 RENTAL VEHICLE EXCISE - - - - - - - 100-0000-3161000 BUSINESS & OCCUPATION TAX 673,614 652,114 648,085 650,000 650,000 - - 100-0000-3162000 INSURANCE PREMIUM TAX 1,764,314 1,884,880 - 1,800,000 1,800,000 - - 100-0000-3163000 FINANCIAL INSTITUTIONS TAX 35,172 39,673 46,001 39,000 46,000 7,000 17.95 100-0000-3190000 PENALTIES & INTEREST ON DELINQUENT TAXES - - - - - - - 100-0000-3191000 GENERAL PROPERTY - - - - - - - 100-0000-3191010 REAL PROPERTY TAXES 25,515 26,816 25,862 25,000 25,000 - - 100-0000-3191020 PERSONAL PROPERTY TAXES 324 387 186 200 200 - - 100-0000-3192000 ALCOHOLIC BEVERAGE EXCISE TAX - 32 584 - 200 200 - 100-0000-3194000 BUSINESS & OCCUPATION TAX 16,102 7,454 6,628 7,000 6,000 (1,000) (14.29) 100-0000-3211000 ALCOHOL BEVERAGE LICENSES 138,600 147,400 140,450 145,000 140,000 (5,000) (3.45) 100-0000-3211010 ADVERTISING FEE 1,600 2,800 600 1,000 600 (400) (40.00) 100-0000-3211400 POURING PERMIT 6,255 6,990 5,040 5,500 6,000 500 9.09 100-0000-3211410 PUBLIC FACILITIES ALCOHOL PERMIT - 200 200 1,000 300 (700) (70.00) 100-0000-3212910 SOLICITATION PERMIT 195 390 1,170 300 585 285 95.00 100-0000-3222100 ZONING & LAND USE PERMITS 21,775 11,300 6,950 10,000 10,000 - - 100-0000-3222120 LAND DISTURBANCE PERMITS 263,920 238,092 135,597 200,000 200,000 - - 100-0000-3222140 MODIFICATION 2,100 350 350 600 700 100 16.67 100-0000-3222150 VARIANCE 5,200 8,450 4,100 6,500 6,500 - - 100-0000-3222180 SEASONAL & SPECIAL EVENTS 1,580 1,260 660 1,000 1,000 - - 100-0000-3222300 SIGN PERMITS 8,425 6,506 8,593 4,000 7,000 3,000 75.00 100-0000-3229912 FILM & MEDIA PERMIT FEE - - 1,200 - - - - 100-0000-3231000 BUILDING PERMITS 460,286 476,626 400,148 480,000 480,000 - - 100-0000-3239010 NPDES FEES 13,301 7,872 4,413 3,000 4,000 1,000 33.33 100-0000-3239020 TAXI & DRIVER PERMITTING FEES 1,500 300 - 1,000 - (1,000) (100.00) 100-0000-3240000 PENALTIES & INTEREST ON DELINQUENT LIC & PERMITS - - - - - - - 100-0000-3244000 ALCOHOL BEVERAGE LICENSE INTEREST 127 10 1,761 100 500 400 400.00 100-0000-3246000 RESID/COMM WORK WITHOUT A PERMIT - 2,630 1,847 - 1,500 1,500 - 100-0000-3310000 FEDERAL GOVERNMENT GRANTS - - - - - - - FY 2017 Budget 14 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Revenues 100-0000-3311102 BULLETPROOF VEST PARTNERSHIP - - 2,800 - - - - 100-0000-3360000 LOCAL GOVERNMENT GRANTS - - - - - - - 100-0000-3361010 SSD FUNDS 1,711 - - - - - - 100-0000-3410000 ADMINISTRATIVE FEES - - - - - - - 100-0000-3411000 BUSINESS & ALCOHOLIC BEV LIC ADMIN FEES 69,645 70,098 68,764 65,000 70,000 5,000 7.69 100-0000-3411010 COURT ADMINISTRATIVE FEES 237,744 151,168 102,840 190,000 150,000 (40,000) (21.05) 100-0000-3413000 PLANNING & DEVELOPMENT FEES - - - - - - - 100-0000-3413010 MAPS & CERT LETTERS 510 510 360 300 450 150 50.00 100-0000-3413020 PLAN REVIEW FEES 198,108 177,451 125,210 150,000 150,000 - - 100-0000-3414000 OPEN RECORDS FEES 547 684 588 500 500 - - 100-0000-3419000 OTHER CHARGES FOR SERVICES - - - - - - - 100-0000-3419001 ONLINE PAYMENT CONVENIENCE FEE 3,686 5,376 3,561 3,700 4,500 800 21.62 100-0000-3419010 DEVELOPMENT BOND FEE 1,400 2,300 1,150 1,000 1,000 - - 100-0000-3419020 DEVELOPMENT BOND FEE TO OFFSET LEGAL EXPENSE 8,500 11,500 5,750 7,000 6,000 (1,000) (14.29) 100-0000-3419100 ELECTION QUALIFYING FEE - 1,170 - - 2,250 2,250 - 100-0000-3421000 SPECIAL POLICE SERVICES FEES - - - - - - - 100-0000-3421200 ACCIDENT REPORTS 56 - - - - - - 100-0000-3421210 EXPUNGEMENT FEES 1,700 (50) - - - - - 100-0000-3421310 FALSE ALARMS FEES 5,100 3,750 6,000 4,000 5,000 1,000 25.00 100-0000-3422000 SPECIAL FIRE SERVICES FEES - - - - - - - 100-0000-3422010 FIRE PLAN REVIEW 1,229 1,088 3,174 800 900 100 12.50 100-0000-3422020 FIRE INSPECTION 4,200 8,115 7,600 5,000 7,000 2,000 40.00 100-0000-3423110 FINGERPRINTING FEE 4,201 6,435 4,680 4,000 4,000 - - 100-0000-3426000 MEDICAL REIMBURSEMENT (E911)- - 423 - - - - 100-0000-3429000 OTHER PUBLIC SAFETY FEES - - - - - - - 100-0000-3429001 CPR CLASSES 210 171 26 150 150 - - 100-0000-3429002 SELF DEFENSE CLASSES 1,050 565 2,505 1,000 1,000 - - 100-0000-3429003 MPD EXPLORERS PROGRAM - - 372 - - - - 100-0000-3464100 BACKGROUND CHECK FEES 17,125 15,810 13,290 14,000 14,000 - - 100-0000-3472000 ACTIVITY FEES - - - - - - - 100-0000-3472002 JOYFUL SOLES 17,133 26,225 28,098 23,000 25,000 2,000 8.70 100-0000-3472030 COMMISSIONS - - - - - - - 100-0000-3472031 KONA ICE - - 658 - 250 250 - 100-0000-3472032 CORE PHYSIQUE 4,104 1,379 - - - - - 100-0000-3472033 EAGLE STIX LACROSSE - 4,435 21,581 8,500 12,000 3,500 41.18 100-0000-3472034 FITT 2 U 5,586 3,711 1,639 2,500 - (2,500) (100.00) 100-0000-3472035 NORTH GA REC LACROSSE 23,020 9,070 22,817 30,000 12,000 (18,000) (60.00) 100-0000-3472036 SPERBER MUSIC 1,091 361 187 250 100 (150) (60.00) 100-0000-3472038 BLAZE SPORTS - 300 - - - - - 100-0000-3472037 YMCA 2,286 - - - - - - 100-0000-3472039 HALFTIME SPORTS BASKETBALL 2,464 257 3,680 5,000 2,500 (2,500) (50.00) 100-0000-3472040 HOPEWELL YOUTH ASSOCIATION - - 33,230 75,000 40,000 (35,000) (46.67) 100-0000-3472041 NFL YOUTH FLAG FOOTBALL 848 - 12,805 9,000 9,000 - - 100-0000-3472042 SOUTHERN EDUCATIONAL RESOURCES 4,045 - - - - - - 100-0000-3472044 WANNA PLAY BASEBALL CONCESSIONS STAND - - 1,307 - 1,800 1,800 - 100-0000-3490000 OTHER CHARGES FOR SERVICES - - - - - - - 100-0000-3493000 BAD CHECK FEES 395 330 300 300 300 - - FY 2017 Budget 15 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Revenues 100-0000-3511000 COURT FINES & FORFEITURES 580,219 565,331 439,772 550,000 560,000 10,000 1.82 100-0000-3511010 ORDINANCE FINES 1,950 - - - - - - 100-0000-3611000 INTEREST REVENUE 549 430 496 450 420 (30) (6.67) 100-0000-3621000 REALIZED GAIN OR LOSS 21,578 29,790 36,481 20,000 30,000 10,000 50.00 100-0000-3711000 DONATION REVENUE 100 - - - - - - 100-0000-3711011 VILLAGE VOLUNTEERS - - 1,000 - - - - 100-0000-3711020 PUBLIC SAFETY 992 50 - - - - - 100-0000-3711021 FIRE 1,091 2,639 889 - - - - 100-0000-3711030 MILTON FIRST RESPONDERS FOUNDATION - - 7,582 - - - - 100-0000-3711060 COMMUNITY DEVELOPMENT 123 53 - - - - - 100-0000-3711070 PARKS & RECREATION 52 - 1,694 - - - - 100-0000-3711071 JOYFUL SOLES - 678 - - - - - 100-0000-3810000 RENTS & ROYALTIES - - - - - - - 100-0000-3810001 CELL TOWER LEASE 17,940 25,992 71,083 43,428 77,412 33,984 78.25 100-0000-3810003 LEASE - 15260 BELL PARK RD 30 - - - - - - 100-0000-3814000 FACILITY RENTAL - - - - - - - 100-0000-3814001 BETHWELL COMMUNITY CENTER 1,970 1,550 1,770 1,500 1,500 - - 100-0000-3814002 FRIENDSHIP PARK 480 180 220 200 200 - - 100-0000-3814003 BELL MEMORIAL PARK 250 - 19,488 - 20,000 20,000 - 100-0000-3814004 THOMAS S BYRD HOUSE - - - - - - - 100-0000-3814005 BROADWELL PAVILION - 1,700 1,900 2,500 1,500 (1,000) (40.00) 100-0000-3830000 REIMBURSEMENT FOR DAMAGED PROPERTY - - - - - - - 100-0000-3831000 INSURANCE PROCEEDS - - - - - - - 100-0000-3831010 PUBLIC SAFETY 476 10,900 6,025 - - - - 100-0000-3831020 PUBLIC WORKS 19,356 2,800 - - - - - 100-0000-3832000 CITIZEN REIMBURSEMENT 1,085 850 - - - - - 100-0000-3891000 OTHER MISC REVENUE 12,034 57,682 (30)- 40,000 40,000 - 100-0000-3891001 ATLANTA HIDTA REIMBURSEMENTS - - 12,819 - - - - 100-0000-3891010 OVER/SHORT CASH DRAWER (83) 11 1 - - - - 100-0000-3891020 EVIDENCE RM - UNCLAIMED CASH - 568 182 - - - - 100-0000-3912000 OPERATING TRANSFERS IN FROM OTHER FUNDS - - - - - - - 100-0000-3912020 HOTEL/MOTEL TAX FUND 20,000 20,000 - 20,000 20,000 - - 100-0000-3912021 CAPITAL PROJECT FUND - - - - 243,000 243,000 - 100-0000-3912050 CAPITAL PROJECTS-REVENUE BOND FUND - - 9,935,171 9,935,171 712,604 (9,222,567) (92.83) 100-0000-3912060 CAPITAL PROJECTS-IMPACT FEE FUND/ADMIN - - - - 26,522 26,522 - 100-0000-3921000 PROCEEDS OF SALE OF ASSETS 16,761 30,416 5,013 18,000 15,000 (3,000) (16.67) Total Revenues 25,030,278 26,863,797 21,855,759 36,228,449 27,839,843 (8,388,606) (23.15) FY 2017 Budget 16 General Fund Expenditures FY 2017 Budget 17 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Mayor & Council 100-1110-511100000 SALARIES & WAGES 100,889 101,389 86,239 101,000 101,000 - - 100-1110-511600000 STIPEND - - - - - - - 100-1110-511601000 THURMAN 451 - - 2,000 2,000 - - 100-1110-511602000 KUNZ 1,162 592 957 2,000 2,000 - - 100-1110-511603000 LUSK 451 - - 2,000 2,000 - - 100-1110-511604000 HEWITT 451 - - 2,000 2,000 - - 100-1110-511605000 LONGORIA 451 - - 2,000 2,000 - - 100-1110-511606000 MOHRIG 1,237 1,384 1,355 2,000 2,000 - - 100-1110-511607000 LOCKWOOD 1,193 809 608 3,000 3,000 - - 100-1110-512000000 EMPLOYEE BENEFITS - - - - - - - 100-1110-512200000 401A (SS MATCH)3,783 3,802 3,234 3,791 3,791 - - 100-1110-512300000 FICA MEDICARE 1,463 1,470 1,250 1,468 1,468 - - 100-1110-512600000 UNEMPLOYMENT INSURANCE 355 346 315 350 350 - - 100-1110-512700000 WORKER'S COMPENSATION 257 409 243 381 310 (71) (18.64) 100-1110-521200000 PROFESSIONAL FEES - 600 - - - - - 100-1110-521200001 FACILITATOR - 7,527 - 1,431 6,800 5,369 375.19 100-1110-522320000 RENTAL EQUIPMENT & VEHICLES 319 165 621 621 - (621) (100.00) 100-1110-523201000 POSTAGE 0 - - - - - - 100-1110-523300000 ADVERTISING 1,262 1,315 1,487 1,315 1,500 185 14.07 100-1110-523400000 PRINTING 91 - 559 400 350 (50) (12.50) 100-1110-523500000 TRAVEL 330 - - - - - - 100-1110-523500001 GMA CONFERENCE 7,469 6,476 3,207 7,000 7,320 320 4.57 100-1110-523500003 MAYORS DAY 743 894 1,041 2,500 1,680 (820) (32.80) 100-1110-523500004 R.E. KNOX MUNICIPAL LEADERSHIP INSTITUTE - 987 1,311 2,120 2,790 670 31.60 100-1110-523600000 DUES AND FEES - - - - - - - 100-1110-523600001 GREATER NORTH FULTON CHAMBER 1,250 8,750 5,000 6,250 - (6,250) (100.00) 100-1110-523600003 GMA ANNUAL DUES 9,931 10,124 10,301 10,500 10,550 50 0.48 100-1110-523700000 EDUCATION & TRAINING 325 - - 1,800 - (1,800) (100.00) 100-1110-523700001 GMA CONFERENCE 4,360 4,190 3,045 4,500 4,000 (500) (11.11) 100-1110-523700002 MAYOR'S DAY 2,310 4,940 2,085 5,000 5,250 250 5.00 100-1110-523700003 R.E. KNOX MUNICIPAL LEADERSHP - - 1,200 1,100 1,800 700 63.64 100-1110-531100000 GENERAL SUPPLIES 2,164 91 3,826 3,798 1,000 (2,798) (73.67) 100-1110-531300000 FOOD/MEALS 781 184 612 800 800 - - 100-1110-573100000 PAYMENT TO OTHERS / NON-RECURRING 483 1,206 407 250 1,000 750 300.00 Total Mayor & Council 143,961 157,650 128,902 171,375 166,759 (4,616) (2.69) FY 2017 Budget 18 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % City Clerk 100-1130-511100000 SALARIES & WAGES 106,467 108,585 91,965 111,317 113,869 2,552 2.29 100-1130-512000000 EMPLOYEE BENEFITS - - - - - - - 100-1130-512100000 GROUP INSURANCE 1,651 846 5,702 11,472 - (11,472) (100.00) 100-1130-512100001 MEDICAL INSURANCE - - - - 10,174 10,174 - 100-1130-512100002 DENTAL INSURANCE - - - - 811 811 - 100-1130-512100003 VISION INSURANCE - - - - 190 190 - 100-1130-512100004 LIFE INSURANCE - - - - 402 402 - 100-1130-512100005 AD&D INSURANCE - - - - 11 11 - 100-1130-512100006 SHORT TERM DISABILITY - - - - 66 66 - 100-1130-512100007 LONG TERM DISABILITY - - - - 308 308 - 100-1130-512200000 401A (SS MATCH)3,992 4,072 3,449 5,002 5,175 173 3.46 100-1130-512300000 FICA MEDICARE 1,542 1,573 1,299 1,600 1,652 52 3.25 100-1130-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-1130-512401000 401A ER MATCH OF 457B CONTRIBUTIONS - - - 4,999 5,193 194 3.88 100-1130-512402000 PENSION (GMEBS)9,503 7,279 4,179 6,729 6,931 202 3.00 100-1130-512600000 UNEMPLOYMENT INSURANCE 99 164 126 150 100 (50) (33.33) 100-1130-512700000 WORKER'S COMPENSATION 343 181 228 419 301 (118) (28.16) 100-1130-512902000 FSA/HSA/HRA CONTRIBUTIONS 4,540 1,750 - - 969 969 - 100-1130-521200000 PROFESSIONAL FEES 6,915 - - 7,000 - (7,000) (100.00) 100-1130-523200000 COMMUNICATIONS 711 711 592 711 711 - - 100-1130-523201000 POSTAGE 120 44 46 200 100 (100) (50.00) 100-1130-523300000 ADVERTISING 482 1,674 1,046 1,200 1,200 - - 100-1130-523400000 PRINTING 82 - - 100 200 100 100.00 100-1130-523500000 TRAVEL - - - - - - - 100-1130-523500001 CVIOG 567 - - 400 960 560 140.00 100-1130-523500002 GMA ANNUAL CONFERENCE 191 - - - - - - 100-1130-523600000 DUES AND FEES 37 - - - - - - 100-1130-523600001 GMC/FOA 14 118 75 75 75 - - 100-1130-523700000 EDUCATION & TRAINING - - - - - - - 100-1130-523700001 CVIOG 655 - - 400 800 400 100.00 100-1130-523850100 MAINTENANCE CONTRACTS - - - - - - - 100-1130-523850101 MUNICODE 8,474 16,184 10,845 15,000 15,000 - - 100-1130-523850102 GRANICUS 25,755 25,700 23,559 26,000 26,000 - - 100-1130-531100000 GENERAL SUPPLIES 672 165 - 800 1,000 200 25.00 Total City Clerk 172,811 169,046 143,113 193,574 192,198 (1,376) (0.71) FY 2017 Budget 19 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % City Manager 100-1320-511100000 SALARIES & WAGES 353,273 485,145 396,914 511,856 510,573 (1,283) (0.25) 100-1320-511500000 CAR ALLOWANCE 7,228 7,228 2,686 7,228 - (7,228) (100.00) 100-1320-512000000 EMPLOYEE BENEFITS - - - - - - - 100-1320-512100000 GROUP INSURANCE 32,822 47,481 39,590 42,987 - (42,987) (100.00) 100-1320-512100001 MEDICAL INSURANCE - - - - 40,696 40,696 - 100-1320-512100002 DENTAL INSURANCE - - - - 3,244 3,244 - 100-1320-512100003 VISION INSURANCE - - - - 760 760 - 100-1320-512100004 LIFE INSURANCE - - - - 2,043 2,043 - 100-1320-512100005 AD&D INSURANCE - - - - 56 56 - 100-1320-512100006 SHORT TERM DISABILITY - - - - 264 264 - 100-1320-512100007 LONG TERM DISABILITY - - - - 1,317 1,317 - 100-1320-512200000 401A (SS MATCH)10,965 16,480 15,582 18,929 23,232 4,303 22.73 100-1320-512300000 FICA MEDICARE 4,944 6,801 5,539 7,321 7,325 4 0.05 100-1320-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-1320-512401000 401A ER MATCH OF 457B CONTRIBUTIONS 3,573 4,861 6,607 5,047 24,312 19,265 381.71 100-1320-512402000 PENSION (GMEBS)30,603 50,855 62,067 45,019 29,697 (15,322) (34.03) 100-1320-512600000 UNEMPLOYMENT INSURANCE 148 198 198 200 200 - - 100-1320-512700000 WORKER'S COMPENSATION 913 5,088 4,772 4,929 4,282 (647) (13.13) 100-1320-512902000 FSA/HSA/HRA CONTRIBUTIONS - - 1,500 1,500 3,876 2,376 158.40 100-1320-521200000 PROFESSIONAL FEES 47,076 - 14,670 13,860 - (13,860) (100.00) 100-1320-521200002 STAFF CONFERENCE - 421 6,495 3,000 3,000 - - 100-1320-521200004 ICMA LOCAL GOVT RESEARCH COLLABERATIVE 4,623 5,000 6,250 5,000 5,000 - - 100-1320-521200005 LEADERSHIP ICMA 12,559 - - - - - - 100-1320-522320000 RENTAL EQUIP & VEHICLES - - 165 - - - - 100-1320-523200000 COMMUNICATIONS 2,950 2,430 2,026 3,080 3,060 (20) (0.65) 100-1320-523201000 POSTAGE 362 305 127 400 300 (100) (25.00) 100-1320-523300000 ADVERTISING - - - - - - - 100-1320-523400000 PRINTING 520 44 111 180 192 12 6.67 100-1320-523500000 TRAVEL 2,318 81 - 100 - (100) (100.00) 100-1320-523500001 GMA CONFERENCE 1,477 - 1,293 - 1,800 1,800 - 100-1320-523500002 ICMA CONFERENCE 1,134 2,108 88 2,300 - (2,300) (100.00) 100-1320-523500004 GCCMA CONFERENCE 291 360 327 1,962 2,670 708 36.09 100-1320-523500005 ALLIANCE FOR INNOVATION/TLG 3,932 3,760 3,478 2,902 3,130 228 7.86 100-1320-523500006 ALLIANCE FOR INNOVATION/LGRC 518 - - - - - - 100-1320-523500007 BIG IDEAS CONFERENCE - - - 1,094 - (1,094) (100.00) 100-1320-523500008 SEI LEADERSHIP INSTITUTE - - 2,158 2,100 - (2,100) (100.00) 100-1320-523600000 DUES AND FEES - - 2,857 4,897 4,897 - - 100-1320-523600001 ICMA 1,015 2,224 2,890 2,574 2,500 (74) (2.87) 100-1320-523600002 GCCMA 125 302 521 375 375 - - 100-1320-523600003 CIVIC ORGANIZATION DUES 2,109 2,499 1,585 2,570 1,285 (1,285) (50.00) 100-1320-523600004 ALLIANCE FOR INNOVATION 2,500 2,550 2,550 2,550 2,550 - - 100-1320-523600005 GFOA MEMBERSHIP 225 75 - - - - - 100-1320-523600006 GGFOA MEMBERSHIP 50 - - - - - - 100-1320-523700000 EDUCATION & TRAINING 684 75 - 500 - (500) (100.00) 100-1320-523700001 GMA CONFERENCE - - 1,035 - 2,000 2,000 - 100-1320-523700002 ICMA CONFERENCE 885 655 - 1,400 - (1,400) (100.00) 100-1320-523700004 GCCMA CONFERENCE 825 1,300 2,125 2,125 2,550 425 20.00 FY 2017 Budget 20 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % City Manager 100-1320-523700005 TRANSFORMING LOCAL GOVT CONFERENCE 1,650 1,500 1,100 1,000 1,650 650 65.00 100-1320-523700006 SEI LEADERSHIP INSTITUTE - - 3,850 3,700 - (3,700) (100.00) 100-1320-523850100 MAINTENANCE CONTRACTS - - - - - - - 100-1320-523850101 GO TO MEETING 588 490 - 588 - (588) (100.00) 100-1320-531100000 GENERAL SUPPLIES 1,980 352 733 1,000 1,000 - - 100-1320-531300000 FOOD/MEALS 1,382 1,387 1,270 1,000 1,500 500 50.00 100-1320-531400000 BOOKS & PERIODICALS - 107 - - - - - 100-1320-542500000 OTHER EQUIPMENT 249 - - - - - - Total City Manager 536,496 652,158 593,160 705,273 691,336 (13,937) (1.98) FY 2017 Budget 21 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % General Administration 100-1500-522230000 VEHICLE REPAIRS & MAINTENANCE 14 - - 1,500 1,500 - - 100-1500-522310000 RENTAL LAND & BUILDINGS - - - - - - - 100-1500-522310001 STORAGE UNIT 660 1,830 1,315 1,740 1,740 - - 100-1500-523201000 POSTAGE - 519 3,026 2,000 13,000 11,000 550.00 100-1500-523400000 PRINTING 54 - - - 300 300 - 100-1500-523600000 DUES AND FEES 223 330 340 281 410 129 45.91 100-1500-523850100 MAINTENANCE CONTRACTS - - - - - - - 100-1500-523850101 SHREDDING 1,025 1,187 2,551 900 2,700 1,800 200.00 100-1500-523850102 POSTAGE/FOLDER/INSERTER MACHINES 3,744 3,744 2,376 3,636 3,168 (468) (12.87) 100-1500-531100000 GENERAL SUPPLIES 10,220 9,770 7,695 11,000 25,000 14,000 127.27 100-1500-531100001 TONER 22,103 27,685 19,231 22,000 25,000 3,000 13.64 100-1500-531270000 GASOLINE/DIESEL 459 247 23,516 500 - (500) (100.00) 100-1500-542300000 FURNITURE & FIXTURES - - 160 - - - - Total General Administration 38,503 45,313 60,210 43,557 72,818 29,261 67.18 FY 2017 Budget 22 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Finance 100-1510-511100000 SALARIES & WAGES 229,537 233,406 200,740 239,754 232,861 (6,893) (2.88) 100-1510-512000000 EMPLOYEE BENEFITS - - - - - - - 100-1510-512100000 GROUP INSURANCE 11,093 13,320 30,250 42,635 - (42,635) (100.00) 100-1510-512100001 MEDICAL INSURANCE - - - - 40,696 40,696 - 100-1510-512100002 DENTAL INSURANCE - - - - 3,244 3,244 - 100-1510-512100003 VISION INSURANCE - - - - 760 760 - 100-1510-512100004 LIFE INSURANCE - - - - 1,209 1,209 - 100-1510-512100005 AD&D INSURANCE - - - - 33 33 - 100-1510-512100006 SHORT TERM DISABILITY - - - - 264 264 - 100-1510-512100007 LONG TERM DISABILITY - - - - 926 926 - 100-1510-512200000 401A (SS MATCH)8,751 9,903 8,717 10,085 11,144 1,059 10.50 100-1510-512300000 FICA MEDICARE 3,318 3,289 2,771 3,447 3,359 (88) (2.55) 100-1510-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-1510-512401000 401A ER MATCH OF 457B CONTRIBUTIONS 2,391 4,670 5,124 7,646 13,344 5,698 74.52 100-1510-512402000 PENSION (GMEBS)20,362 18,366 12,636 17,070 11,821 (5,249) (30.75) 100-1510-512600000 UNEMPLOYMENT INSURANCE 209 242 227 200 200 - - 100-1510-512700000 WORKER'S COMPENSATION 770 636 535 903 704 (199) (22.04) 100-1510-512902000 FSA/HSA/HRA CONTRIBUTIONS 6,600 7,200 2,400 2,400 3,876 1,476 61.50 100-1510-521100000 ADMINISTRATIVE FEES - - - - - - - 100-1510-521100001 BANK FEES 12 15 0 - - - - 100-1510-521100002 CREDIT CARD FEES 45,895 40,507 39,558 45,000 50,000 5,000 11.11 100-1510-521200000 PROFESSIONAL FEES 510 - 138 - - - - 100-1510-521200003 AUDIT FEES 30,500 30,500 35,875 32,000 32,500 500 1.56 100-1510-523200000 COMMUNICATIONS - 710 592 715 720 5 0.70 100-1510-523201000 POSTAGE 8,367 8,417 1,131 9,000 6,500 (2,500) (27.78) 100-1510-523300000 ADVERTISING 3,593 3,923 3,604 4,500 4,500 - - 100-1510-523400000 PRINTING - 40 - - - - - 100-1510-523400001 CITY CHECKS 838 606 945 1,000 1,000 - - 100-1510-523400002 PROPERTY TAX BILLS 3,158 3,713 203 4,000 4,000 - - 100-1510-523400004 BUSINESS CARDS 44 94 152 88 88 - - 100-1510-523400005 BUSINESS LICENSE RENEWALS 2,344 2,020 - - - - - 100-1510-523500000 TRAVEL 6 4 - - - - - 100-1510-523500001 CVIOG COURSES 224 - - 500 - (500) (100.00) 100-1510-523500002 GGFOA CONFERENCE 686 193 1,134 555 357 (198) (35.68) 100-1510-523500003 GNIGP CONFERENCE - - - 170 1,288 1,118 657.65 100-1510-523500004 DOAS TRAINING - - - 150 - (150) (100.00) 100-1510-523600000 DUES AND FEES 39 - 254 41 42 1 2.44 100-1510-523600001 GFOA MEMBERSHIP - 150 300 250 225 (25) (10.00) 100-1510-523600002 GGFOA MEMBERSHIP 38 133 129 150 150 - - 100-1510-523600003 CAFR AWARD REVIEW FEES 435 435 435 435 435 - - 100-1510-523600005 GOV DEALS 1,186 877 - - - - - 100-1510-523600007 GNIGP MEMBERSHIP - - - 25 40 15 60.00 100-1510-523700000 EDUCATION & TRAINING 129 - - - - - - 100-1510-523700001 CARL VINSON TRAINING 786 2,281 - 738 408 (330) (44.72) 100-1510-523700002 GGFOA CONFERENCE 325 - 325 650 350 (300) (46.15) 100-1510-523700003 GFOA CPFO CERTIFICATION - - - - 495 495 - 100-1510-523700004 GNIGP CONFERENCE - - - 150 1,400 1,250 833.33 FY 2017 Budget 23 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Finance 100-1510-523700005 DOAS TRAINING - - 50 450 - (450) (100.00) 100-1510-523700006 ANNUAL FINANCE CONFERENCE - - - 125 125 - - 100-1510-523850100 MAINTENANCE CONTRACTS 245 184 368 245 245 - - 100-1510-531100000 GENERAL SUPPLIES 538 399 93 800 800 - - 100-1510-531400000 BOOKS AND PERIODICALS 15 287 - - - - - 100-1510-542300000 FURNITURE & FIXTURES 389 - 150 - 1,500 1,500 - 100-1510-542401000 COMPUTER/SOFTWARE - - - - 1,500 1,500 - 100-1510-542500000 OTHER EQUIPMENT - 369 - 500 - (500) (100.00) 100-1510-542502000 CELL PHONES - - - - - - - 100-1510-573100001 INTEREST DUE ON TAX REFUNDS - 1,118 2,865 1,500 - (1,500) (100.00) Total Finance 383,331 388,008 351,704 427,877 433,109 5,232 1.22 FY 2017 Budget 24 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Legal 100-1530-521200000 PROFESSIONAL FEES - - - - - - - 100-1530-521202000 LEGAL FEES 299,448 223,903 223,237 230,000 290,000 60,000 26.09 Total Legal 299,448 223,903 223,237 230,000 290,000 60,000 26.09 FY 2017 Budget 25 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Information Technology 100-1535-511100000 SALARIES & WAGES 77,901 87,352 77,470 89,793 92,504 2,711 3.02 100-1535-512000000 EMPLOYEE BENEFITS - - - - - - - 100-1535-512100000 GROUP INSURANCE 11,905 13,372 15,259 10,170 - (10,170) (100.00) 100-1535-512100001 MEDICAL INSURANCE - - - - 10,174 10,174 - 100-1535-512100002 DENTAL INSURANCE - - - - 811 811 - 100-1535-512100003 VISION INSURANCE - - - - 190 190 - 100-1535-512100004 LIFE INSURANCE - - - - 479 479 - 100-1535-512100005 AD&D INSURANCE - - - - 13 13 - 100-1535-512100006 SHORT TERM DISABILITY - - - - 66 66 - 100-1535-512100007 LONG TERM DISABILITY - - - - 360 360 - 100-1535-512200000 401A (SS MATCH)2,921 3,276 2,905 3,343 3,443 100 2.99 100-1535-512300000 FICA MEDICARE 1,089 1,196 1,058 1,293 1,332 39 3.02 100-1535-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-1535-512401000 401A ER MATCH OF 457B CONTRIBUTIONS - - - 891 918 27 3.03 100-1535-512402000 PENSION (GMEBS)6,858 8,596 9,413 8,021 8,262 241 3.00 100-1535-512500000 TUITION REIMBURSEMENT - - 3,000 3,000 3,000 - - 100-1535-512600000 UNEMPLOYMENT INSURANCE 110 49 49 50 50 - - 100-1535-512700000 WORKER'S COMPENSATION 29 343 255 339 279 (60) (17.70) 100-1535-512902000 FSA/HSA/HRA CONTRIBUTIONS - - 1,500 1,500 969 (531) (35.40) 100-1535-521200000 PROFESSIONAL FEES 1,677 1,669 175 - - - - 100-1535-523200000 COMMUNICATIONS - 59 - - - - - 100-1535-523200001 CITY CELL PHONE & AIR CARD 1,229 1,104 476 1,185 2,009 824 69.54 100-1535-523200002 FIRE DEPT POTS LINES 11,566 10,710 11,041 12,000 12,000 - - 100-1535-523200003 ATT- CITY HALL POTS LINES/BANDWIDTH 48,880 59,112 42,526 90,000 90,000 - - 100-1535-523200004 ATT-PUB SFTY BANDWIDTH 34,027 28,014 24,337 27,600 27,600 - - 100-1535-523200005 COMCAST-STN 43/BANDWIDTH 4,643 10,935 9,789 11,100 11,100 - - 100-1535-523200006 E-911 - - - - 19,800 19,800 - 100-1535-523201000 POSTAGE 156 180 - 200 200 - - 100-1535-523400000 PRINTING - - - 50 50 - - 100-1535-523500000 TRAVEL - 32 - - 1,600 1,600 - 100-1535-523500001 GMIS CONFERENCE - 141 33 500 600 100 20.00 100-1535-523600000 DUES AND FEES - - - - 120 120 - 100-1535-523700000 EDUCATION & TRAINING - 1,081 - - 1,800 1,800 - 100-1535-523700001 GMIS CONFERENCE - - - 1,000 1,000 - - 100-1535-523850100 MAINTENANCE CONTRACTS - - - - - - - 100-1535-523850101 OPTIVIEW 10,930 10,225 10,064 11,000 11,000 - - 100-1535-523850102 GODADDY .COM 13 86 398 1,000 500 (500) (50.00) 100-1535-523850103 EXPERTS-EXCHANGE 162 239 180 240 - (240) (100.00) 100-1535-523850104 ENERGOV 17,308 11,226 - - - - - 100-1535-523850105 ARC GIS 7,675 7,700 7,700 7,832 7,900 68 0.87 100-1535-523850106 SHORETEL 4,895 5,104 5,219 5,615 5,615 - - 100-1535-523850107 INCODE 21,577 24,452 25,521 24,321 26,000 1,679 6.90 100-1535-523850109 ALEN SIMS 1,440 1,530 1,800 1,800 1,800 - - 100-1535-523850110 OFFSITE BACKUP 6,625 4,649 3,874 5,000 13,600 8,600 172.00 100-1535-523850111 FIREHOUSE 8,817 8,534 8,740 9,620 9,620 - - 100-1535-523850112 NETMOTION 4,370 4,879 4,001 5,000 5,000 - - 100-1535-523850113 GUARDIAN TRACKING 408 916 1,118 1,500 1,500 - - FY 2017 Budget 26 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Information Technology 100-1535-523850114 OSSI 45,219 30,596 34,691 34,692 36,000 1,308 3.77 100-1535-523850116 DIGICERT 338 113 - 500 300 (200) (40.00) 100-1535-523850117 ESRI (GIS License)- - - - - - - 100-1535-523850119 IT IGA JOHNS CREEK 55,897 42,716 17,869 18,600 - (18,600) (100.00) 100-1535-523850120 BARRACUDA MESSAGE MAINT.3,788 4,338 3,875 4,000 1,000 (3,000) (75.00) 100-1535-523850121 L3 COMMUNICATIONS 11,561 4,250 15,641 15,250 15,250 - - 100-1535-523850122 EMS TRAINING AIDS 3,726 4,018 4,070 4,200 4,200 - - 100-1535-523850123 PINPOINT - - - 3,200 - (3,200) (100.00) 100-1535-523850124 MICROPAVER - - - - 1,500 1,500 - 100-1535-523850125 2FA 281 439 483 500 1,030 530 106.00 100-1535-523850126 WORK ZONE 1,950 3,000 3,000 3,300 - (3,300) (100.00) 100-1535-523850127 VC3 - 255,622 260,052 342,000 342,000 - - 100-1535-523850128 OPENGOV - 6,500 8,966 6,500 8,000 1,500 23.08 100-1535-523850129 ICMA ANALYTICS TOOL - 9,210 9,210 9,211 - (9,211) (100.00) 100-1535-523850130 REC1 - - 500 - - - - 100-1535-523850131 HIPERWEB - - - - 15,540 15,540 - 100-1535-531100000 GENERAL SUPPLIES - - - - - - - 100-1535-531100001 PRINTER MAINTENANCE KITS 639 - 714 900 900 - - 100-1535-531100002 PLOTTER INK 2,595 585 69 - 1,000 1,000 - 100-1535-531100003 PLOTTER PAPER 472 763 1,035 900 1,200 300 33.33 100-1535-542400000 COMPUTERS - - - - - - - 100-1535-542401000 SOFTWARE 5,497 2,463 1,211 718 1,000 282 39.28 100-1535-542402000 HARDWARE 87,153 38,693 33,431 34,987 45,000 10,013 28.62 100-1535-542500000 OTHER EQUIPMENT - 551 - - - - - 100-1535-542500001 COMPUTER EQUIPMENT & SUPPLIES 8,819 2,747 4,868 6,782 7,500 718 10.59 100-1535-542500002 PRINTERS/COPIERS 15,444 - 6,671 12,000 12,000 - - 100-1535-542500003 CITY PHONE SYSTEM 1,446 107 - 1,500 - (1,500) (100.00) 100-1535-542500004 SCANNERS - - 933 2,500 10,000 7,500 300.00 100-1535-542502000 CELL PHONES - - - - 150 150 - Total Information Technology 532,035 713,472 675,189 837,203 876,834 39,631 4.73 FY 2017 Budget 27 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Human Resources 100-1540-511100000 SALARIES & WAGES 145,666 139,599 122,172 142,611 146,510 3,899 2.73 100-1540-512000000 EMPLOYEE BENEFITS - - - - - - - 100-1540-512100000 GROUP INSURANCE 18,881 19,408 20,922 22,795 - (22,795) (100.00) 100-1540-512100001 MEDICAL INSURANCE - - - - 20,348 20,348 - 100-1540-512100002 DENTAL INSURANCE - - - - 1,622 1,622 - 100-1540-512100003 VISION INSURANCE - - - - 380 380 - 100-1540-512100004 LIFE INSURANCE - - - - 753 753 - 100-1540-512100005 AD&D INSURANCE - - - - 21 21 - 100-1540-512100006 SHORT TERM DISABILITY - - - - 132 132 - 100-1540-512100007 LONG TERM DISABILITY - - - - 533 533 - 100-1540-512200000 401A (SS MATCH)5,462 5,235 4,581 5,294 5,412 118 2.23 100-1540-512300000 FICA MEDICARE 1,971 1,883 1,670 2,048 2,094 46 2.25 100-1540-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-1540-512401000 401A ER MATCH OF 457B CONTRIBUTIONS 510 427 369 1,411 1,443 32 2.27 100-1540-512402000 PENSION (GMEBS)12,393 13,738 11,556 12,702 12,986 284 2.24 100-1540-512500000 TUITION REIMBURSEMENT - 5,428 - 3,000 6,000 3,000 100.00 100-1540-512600000 UNEMPLOYMENT INSURANCE 99 99 99 100 100 - - 100-1540-512700000 WORKER'S COMPENSATION 464 512 359 537 438 (99) (18.44) 100-1540-512902000 FSA/HSA/HRA CONTRIBUTIONS - - - - 1,938 1,938 - 100-1540-512905000 TOBACCO CESSATION REIMBURSEMENT - - - 2,500 - (2,500) (100.00) 100-1540-521100000 ADMINISTRATIVE FEES - - - - - - - 100-1540-521100001 FSA/HRA/HSA/TPA FEES 4,849 6,992 6,128 6,500 6,500 - - 100-1540-521100002 ICMA RC FEES 1,500 2,000 1,500 3,000 3,000 - - 100-1540-521100003 PAYROLL PROCESSING FEES 46,672 27,929 29,660 34,000 36,000 2,000 5.88 100-1540-521200000 PROFESSIONAL FEES 3,200 85 - 50,000 - (50,000) (100.00) 100-1540-521200001 RANDOM DRUG SCREEN 414 495 586 900 900 - - 100-1540-521200003 POLICE POST-OFFER PHYSICALS 1,400 2,310 520 2,360 2,360 - - 100-1540-521200004 FIRE POST-OFFER PHYSICALS 2,376 1,835 760 1,800 3,600 1,800 100.00 100-1540-521200005 EAP SERVICES 4,215 5,072 3,637 5,074 5,074 - - 100-1540-521200006 EAP ON-CALL SERVICES - - 500 700 700 - - 100-1540-521200007 EMPLOYEE APPRECIATION 225 - - 2,000 2,000 - - 100-1540-521200008 RECRUITMENT - 1,525 - 1,500 1,500 - - 100-1540-522320000 RENTAL EQUIPMENT & VEHICLES - - - - - - - 100-1540-522320001 EMPLOYEE APPRECIATION 1,575 - - - - - - 100-1540-523200000 COMMUNICATIONS 862 848 708 800 852 52 6.50 100-1540-523201000 POSTAGE 61 43 4 100 100 - - 100-1540-523300000 ADVERTISING 72 3 435 1,000 1,500 500 50.00 100-1540-523400000 PRINTING 65 63 - 100 100 - - 100-1540-523500000 TRAVEL 485 - - - - - - 100-1540-523500001 IPMA CONFERENCE - - - - 1,500 1,500 - 100-1540-523500003 GLGPA CONFERENCE - 460 - 1,014 1,700 686 67.65 100-1540-523500004 GRA CONFERENCE 1,000 269 838 450 450 - - 100-1540-523500005 RECRUITMENT - 2,180 - 2,180 2,100 (80) (3.67) 100-1540-523600000 DUES AND FEES - - - - - - - 100-1540-523600001 SHRM 183 77 - 185 185 - - 100-1540-523600002 IPMA 236 174 149 236 149 (87) (36.86) 100-1540-523600003 GLGPA 50 70 50 100 100 - - FY 2017 Budget 28 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Human Resources 100-1540-523600004 WORLD AT WORK - 350 245 350 350 - - 100-1540-523600005 GA RECORDS ASSOC 20 - 20 20 20 - - 100-1540-523600006 SPECIAL NEEDS CERTIFIED - - 365 - 365 365 - 100-1540-523700000 EDUCATION & TRAINING - - - - - - - 100-1540-523700001 GLGPA CONFERENCE 211 640 395 800 1,000 200 25.00 100-1540-523700002 EMPLOYEE TRAINING 5,735 365 8,185 14,000 14,000 - - 100-1540-523700003 IPMA CONFERENCE - - - - 700 700 - 100-1540-523700004 SHRM CONFERENCE 200 - - - - - - 100-1540-523700005 EMPLOYEE WELLNESS 2,562 5,729 4,293 13,700 40,000 26,300 191.97 100-1540-523700006 GRA CONFERENCE - 568 500 250 300 50 20.00 100-1540-523850100 MAINTENANCE CONTRACTS - - 129 - 140 140 - 100-1540-531100000 GENERAL SUPPLIES 70 19 54 834 1,000 166 19.90 100-1540-531100001 5 YEAR PINS 467 174 285 286 540 254 88.81 100-1540-531100002 EMPLOYEE APPRECIATION 1,186 11 915 1,450 2,000 550 37.93 100-1540-531300000 FOOD/MEALS 914 306 39 1,000 1,000 - - 100-1540-531300001 EMPLOYEE APPRECIATION 1,284 380 781 1,500 1,500 - - 100-1540-542300000 FURNITURE & FIXTURES - 50 206 315 300 (15) (4.76) 100-1540-542500000 OTHER EQUIPMENT - - - - - - - 100-1540-542502000 CELL PHONES - - 115 100 150 50 50.00 Total Human Resources 267,537 247,351 223,731 341,602 334,445 (7,157) (2.10) FY 2017 Budget 29 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Risk Management 100-1555-523150000 INSURANCE - - - - - - - 100-1555-523150200 GENERAL LIABILITY 35,866 45,853 50,842 45,000 58,000 13,000 28.89 100-1555-523150300 LAW ENFORCEMENT LIABILITY 10,759 14,469 26,775 14,000 44,000 30,000 214.29 100-1555-523150400 PUBLIC OFFICIALS LIABILITY 66,124 76,599 73,060 75,000 74,000 (1,000) (1.33) 100-1555-523150500 AUTOMOBILE LIABILITY 35,897 40,430 41,840 38,000 47,000 9,000 23.68 100-1555-523150600 PROPERTY-BUILDINGS & CONTENTS 4,782 5,326 5,975 4,800 7,000 2,200 45.83 100-1555-523150800 AUTO PHYSICAL DAMAGE 14,559 14,872 17,131 14,600 25,000 10,400 71.23 100-1555-523150900 BOILER & MACHINERY 815 877 934 820 1,200 380 46.34 100-1555-523151000 CLAIMS AND ADJUSTMENTS 11,276 13,000 16,399 20,000 20,000 - - 100-1555-523151100 POLICE ANIMAL MORTALITY 512 1,253 1,315 1,200 2,000 800 66.67 100-1555-523151200 CRIME/FIDELITY 2,139 2,261 2,524 2,100 4,000 1,900 90.48 100-1555-523151400 UNINSURED MOTORIST 280 777 906 800 1,000 200 25.00 100-1555-523151500 MOBILE EQUIPMENT - 5 45 8 100 92 1,150.00 Total Risk Management 183,009 215,723 237,746 216,328 283,300 66,972 30.96 FY 2017 Budget 30 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % General Governmental Buildings 100-1565-521200000 PROFESSIONAL FEES 393 - - - 3,000 3,000 - 100-1565-522220000 FACILITY REPAIR & MAINTENANCE 87,821 4,146 - 5,000 165,000 160,000 3,200.00 100-1565-522310000 RENTAL LAND & BUILDINGS 364,278 375,230 386,420 386,421 306,354 (80,067) (20.72) 100-1565-542500000 OTHER EQUIPMENT 768 - - - - - - 100-1565-571100000 INTERGOVERNMENTAL - 6,080 - 5,000 - (5,000) (100.00) Total General Governmental Buildings 453,260 385,455 386,420 396,421 474,354 77,933 19.66 FY 2017 Budget 31 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Communications 100-1570-511100000 SALARIES & WAGES 135,245 197,244 124,817 195,185 70,000 (125,185) (64.14) 100-1570-511300000 OVERTIME - - 444 - - - - 100-1570-512000000 EMPLOYEE BENEFITS - - - - - - - 100-1570-512100000 GROUP INSURANCE 13,257 24,672 12,145 32,631 - (32,631) (100.00) 100-1570-512100001 MEDICAL INSURANCE - - - - 10,174 10,174 - 100-1570-512100002 DENTAL INSURANCE - - - - 811 811 - 100-1570-512100003 VISION INSURANCE - - - - 190 190 - 100-1570-512100004 LIFE INSURANCE - - - - 365 365 - 100-1570-512100005 AD&D INSURANCE - - - - 10 10 - 100-1570-512100006 SHORT TERM DISABILITY - - - - 66 66 - 100-1570-512100007 LONG TERM DISABILITY - - - - 280 280 - 100-1570-512200000 401A (SS MATCH)5,072 7,397 4,697 7,252 4,340 (2,912) (40.15) 100-1570-512300000 FICA MEDICARE 1,867 2,727 1,765 2,805 1,015 (1,790) (63.81) 100-1570-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-1570-512401000 401A ER MATCH OF 457B CONTRIBUTIONS 1,201 1,795 1,086 1,767 8,400 6,633 375.38 100-1570-512402000 PENSION (GMEBS)10,585 17,751 23,192 15,902 - (15,902) (100.00) 100-1570-512500000 TUITION REIMBURSEMENT 6,000 3,000 6,000 6,000 - (6,000) (100.00) 100-1570-512600000 UNEMPLOYMENT INSURANCE 156 198 148 200 50 (150) (75.00) 100-1570-512700000 WORKER'S COMPENSATION 1,219 1,557 435 735 213 (522) (71.02) 100-1570-512902000 FSA/HSA/HRA CONTRIBUTIONS 2,400 2,400 1,125 1,125 969 (156) (13.87) 100-1570-521200000 PROFESSIONAL FEES - - 42,047 - 74,160 74,160 - 100-1570-521200001 PHOTOGRAPHY 575 1,125 1,850 1,500 1,500 - - 100-1570-521200002 WEBSITE DESIGN 730 48,030 - - - - - 100-1570-521200004 GRAND OPENINGS - 624 - 1,000 - (1,000) (100.00) 100-1570-523200000 COMMUNICATIONS 913 1,326 1,058 1,680 720 (960) (57.14) 100-1570-523201000 POSTAGE 658 896 45 750 350 (400) (53.33) 100-1570-523300000 ADVERTISING 4,820 2,656 2,795 9,000 9,000 - - 100-1570-523300001 GRAND OPENINGS - 96 350 - - - - 100-1570-523400000 PRINTING 3,804 11,125 2,392 10,000 10,000 - - 100-1570-523500000 TRAVEL 28 3,296 509 - - - - 100-1570-523500001 SOUTHEAST FESTIVALS & EVENTS CONFERENCE - - 608 770 - (770) (100.00) 100-1570-523500002 GOVERNMENT COMMUNICATORS QUARTERLY MTGS - - - 350 350 - - 100-1570-523500003 SOCIAL MEDIA CLUB OF ATLANTA - - - 400 - (400) (100.00) 100-1570-523600000 DUES AND FEES 150 - 496 - - - - 100-1570-523600001 PUBLIC RELATIONS SOC OF AMERICA - 705 - - - - - 100-1570-523600005 NORTH FULTON BUSINESS EXPO 1,050 - - 700 - (700) (100.00) 100-1570-523600007 SOCIAL MEDIA CLUB OF ATLANTA - - - 200 - (200) (100.00) 100-1570-523700000 EDUCATION & TRAINING 2,086 4,127 138 - - - - 100-1570-523700001 SOUTHEAST FESTIVALS & EVENTS CONFERENCE - - 382 375 - (375) (100.00) 100-1570-523700002 GOVERNMENT COMMUNICATORS QUARTERLY MTGS - - - 100 - (100) (100.00) 100-1570-523850100 MAINTENANCE CONTRACTS - 646 258 - - - - 100-1570-523850101 CONSTANT CONTACT 725 780 923 780 816 36 4.62 100-1570-523850102 WEBSITE MAINTENANCE 925 2,165 2,180 4,440 8,000 3,560 80.18 100-1570-523850103 ADOBE CREATIVE CLOUD 300 1,190 1,363 2,520 1,680 (840) (33.33) 100-1570-523850105 HOOTSUITE PRO - - 120 120 120 - - 100-1570-523850106 SURVEY MONKEY - - 300 300 300 - - 100-1570-523850107 SCHEDUGRAM - - - 240 - (240) (100.00) FY 2017 Budget 32 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Communications 100-1570-523850108 VENNGAGE 19 57 - 228 - (228) (100.00) 100-1570-531100000 GENERAL SUPPLIES 119 539 923 300 300 - - 100-1570-531100001 GRAND OPENINGS - 368 - - - - - 100-1570-531100002 BETTER TOGETHER - - 54 - - - - 100-1570-531300000 FOOD/MEALS 87 - 39 - - - - 100-1570-531300001 GRAND OPENINGS - 66 - - - - - 100-1570-531700000 UNIFORMS 32 - 30 50 50 - - 100-1570-532100000 PROMOTIONAL ITEMS 3,769 4,689 - 4,800 - (4,800) (100.00) 100-1570-542300000 FURNITURE & FIXTURES - - - 500 500 - - 100-1570-542500000 OTHER EQUIPMENT - - 3,383 3,240 - (3,240) (100.00) 100-1570-542502000 CELL PHONES - 100 - 100 100 - - 100-1570-542503500 CAMERAS - 1,308 1,293 1,300 650 (650) (50.00) Total Communications 197,793 344,653 239,390 309,345 205,479 (103,866) (33.58) FY 2017 Budget 33 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Community Outreach & Engagement 100-1571-511100000 SALARIES & WAGES - - - - 81,410 81,410 - 100-1571-512000000 EMPLOYEE BENEFITS - - - - - - - 100-1571-512100000 GROUP INSURANCE - - - - - - - 100-1571-512100001 MEDICAL INSRUANCE - - - - 10,174 10,174 - 100-1571-512100002 DENTAL INSURANCE - - - - 811 811 - 100-1571-512100003 VISION INSURANCE - - - - 190 190 - 100-1571-512100004 LIFE INSURANCE - - - - 246 246 - 100-1571-512100005 AD&D INSURANCE - - - - 7 7 - 100-1571-512100006 SHORT TERM DISABILITY - - - - 66 66 - 100-1571-512100007 LONG TERM DISABILITY - - - - 188 188 - 100-1571-512200000 401A (SS MATCH)- - - - 3,053 3,053 - 100-1571-512300000 FICA MEDICARE - - - - 1,181 1,181 - 100-1571-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-1571-512401000 401A ER MATCH OF 457B CONTRIBUTIONS - - - - 814 814 - 100-1571-512402000 PENSION (GMEBS)- - - - 7,327 7,327 - 100-1571-512500000 TUITION REIMBURSEMENT - - - - 3,000 3,000 - 100-1571-512600000 UNEMPLOYMENT INSURANCE - - - - 100 100 - 100-1571-512700000 WORKER'S COMPENSATION - - - - 247 247 - 100-1571-512902000 FSA/HSA/HRA CONTRIBUTIONS - - - - 969 969 - 100-1571-521200000 PROFESSIONAL FEES - - - - - - - 100-1571-521200001 GRAND OPENINGS - - - - 1,000 1,000 - 100-1571-523200000 COMMUNICATIONS - - - - 720 720 - 100-1571-523400000 PRINTING - - - - - - - 100-1571-523400001 BETTER TOGETHER - - - - 400 400 - 100-1571-523400002 MILTON CARES - - - - 125 125 - 100-1571-523500000 TRAVEL - - - - - - - 100-1571-523500001 SOUTHEAST FESTIVALS & EVENTS CONFERENCE - - - - 770 770 - 100-1571-523700000 EDUCATION & TRAINING - - - - - - - 100-1571-523700001 SOUTHEAST FESTIVALS & EVENTS CONFERENCE - - - - 400 400 - 100-1571-531100000 GENERAL SUPPLIES - - - - - - - 100-1571-531100001 BETTER TOGETHER - - - - 500 500 - 100-1571-531100002 MILTON CARES - - - - 250 250 - 100-1571-531300000 FOOD/MEALS - - - - - - - 100-1571-531300001 BETTER TOGETHER - - - - 1,000 1,000 - 100-1571-531300002 MILTON CARES - - - - 500 500 - 100-1571-532100000 PROMOTIONAL ITEMS - - - - 4,000 4,000 - 100-1571-542500000 OTHER EQUIPMENT - - - - - - - 100-1571-542500002 MILTON CARES - - - - 125 125 - Total Community Outreach & Engagement - - - - 119,573 119,573 100.00 FY 2017 Budget 34 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Municipal Court 100-2650-511100000 SALARIES & WAGES 185,485 194,127 167,598 222,564 213,820 (8,744) (3.93) 100-2650-511300000 OVERTIME - - - 500 - (500) (100.00) 100-2650-511600000 STIPEND 4,634 4,819 4,099 4,800 4,800 - - 100-2650-512000000 EMPLOYEE BENEFITS - - - - - - - 100-2650-512100000 GROUP INSURANCE 17,954 20,527 21,638 20,923 - (20,923) (100.00) 100-2650-512100001 MEDICAL INSURANCE - - - - 20,348 20,348 - 100-2650-512100002 DENTAL INSURANCE - - - - 1,622 1,622 - 100-2650-512100003 VISION INSURANCE - - - - 380 380 - 100-2650-512100004 LIFE INSURANCE - - - - 602 602 - 100-2650-512100005 AD&D INSURANCE - - - - 17 17 - 100-2650-512100006 SHORT TERM DISABILITY - - - - 132 132 - 100-2650-512100007 LONG TERM DISABILITY - - - - 461 461 - 100-2650-512200000 401A (SS MATCH)6,987 6,714 5,776 7,382 8,020 638 8.64 100-2650-512300000 FICA MEDICARE 2,653 2,507 2,141 2,855 3,103 248 8.69 100-2650-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-2650-512401000 401A ER MATCH OF 457B CONTRIBUTIONS 746 443 403 1,120 2,140 1,020 91.07 100-2650-512402000 PENSION (GMEBS)10,329 12,331 12,035 10,079 10,381 302 3.00 100-2650-512600000 UNEMPLOYMENT INSURANCE 246 206 210 250 250 - - 100-2650-512700000 WORKER'S COMPENSATION 697 321 469 748 651 (97) (12.97) 100-2650-512902000 FSA/HSA/HRA CONTRIBUTIONS 130 - 1,500 1,500 1,938 438 29.20 100-2650-521200000 PROFESSIONAL FEES - - 10 - - - - 100-2650-521200001 TRANSLATORS 7,360 7,251 7,172 8,450 9,940 1,490 17.63 100-2650-521200002 COURT APPOINTED ATTORNEY 8,158 5,885 5,557 8,000 9,000 1,000 12.50 100-2650-521200003 SUBSTITUTE JUDGES 1,075 2,909 5,201 1,357 1,425 68 5.01 100-2650-521200004 SUBSTITUTE SOLICITORS 600 1,200 600 481 1,000 519 107.90 100-2650-522310000 RENTAL LAND & BUILDINGS - - - 24,000 - (24,000) (100.00) 100-2650-523200000 COMMUNICATIONS 711 711 592 1,422 1,422 - - 100-2650-523201000 POSTAGE 678 648 119 700 700 - - 100-2650-523400000 PRINTING 963 600 1,226 800 800 - - 100-2650-523500000 TRAVEL - 1,622 - - - - - 100-2650-523500001 GCCA CONFERENCE 1,278 1,054 646 1,500 1,500 - - 100-2650-523500002 MUNICIPAL COURT CLERK TRNG 186 395 325 400 400 - - 100-2650-523500003 GCIC TAC CONFERENCE - 1,037 - 700 700 - - 100-2650-523500004 GRA CONFERENCE 186 - - - - - - 100-2650-523500005 JUDGES CONFERENCE - - - 700 700 - - 100-2650-523600000 DUES AND FEES 92 8 - - - - - 100-2650-523600001 GCCA 56 94 75 100 75 (25) (25.00) 100-2650-523600002 MUNICIPAL COURT CLERK 26 45 45 45 45 - - 100-2650-523600003 JUDGE MUNICIPAL COURT DUES 125 - - 50 125 75 150.00 100-2650-523700000 EDUCATION & TRAINING - - - - - - - 100-2650-523700001 GCCA CONFERENCE 420 250 250 420 450 30 7.14 100-2650-523700002 COURT CLERK ASSOCIATION 150 450 225 225 225 - - 100-2650-523700003 JUDGES TRAINING 550 225 325 225 325 100 44.44 100-2650-523700005 GCIC TAC CONFERENCE - 125 - 150 150 - - 100-2650-523700006 GRA 350 - - - - - - 100-2650-523850100 MAINTENANCE CONTRACTS - - - - - - - 100-2650-523850101 ONLINE PAYMENT SYSTEM 273 330 - - - - - FY 2017 Budget 35 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Municipal Court 100-2650-523850102 PANIC BUTTON 340 - - - - - - 100-2650-531100000 GENERAL SUPPLIES 1,260 264 825 400 300 (100) (25.00) 100-2650-531400000 BOOKS AND PERIODICALS - - 312 312 150 (162) (51.92) 100-2650-531700000 UNIFORMS - - - - 250 250 - 100-2650-542300000 FURNITURE & FIXTURES - 2,670 550 550 - (550) (100.00) Total Municipal Court 254,698 269,768 239,922 323,708 298,347 (25,361) (7.83) FY 2017 Budget 36 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Police 100-3210-511100000 SALARIES & WAGES 1,705,517 2,014,578 1,786,147 2,151,032 2,171,392 20,360 0.95 100-3210-511300000 OVERTIME 62,472 69,319 71,201 75,000 75,000 - - 100-3210-511300001 ON-CALL PAY 8,447 8,517 6,561 9,000 7,800 (1,200) (13.33) 100-3210-511400000 HOLIDAY PAY 87,150 111,460 109,641 120,000 120,000 - - 100-3210-512000000 EMPLOYEE BENEFITS - - - - - - - 100-3210-512100000 GROUP INSURANCE 313,861 413,604 410,414 468,081 - (468,081) (100.00) 100-3210-512100001 MEDICAL INSURANCE - - - - 427,308 427,308 - 100-3210-512100002 DENTAL INSURANCE - - - - 34,062 34,062 - 100-3210-512100003 VISION INSURANCE - - - - 7,980 7,980 - 100-3210-512100004 LIFE INSURANCE - - - - 11,175 11,175 - 100-3210-512100005 AD&D INSURANCE - - - - 308 308 - 100-3210-512100006 SHORT TERM DISABILITY - - - - 2,772 2,772 - 100-3210-512100007 LONG TERM DISABILITY - - - - 8,451 8,451 - 100-3210-512200000 401A (SS MATCH)71,860 95,084 88,787 94,786 97,763 2,977 3.14 100-3210-512300000 FICA MEDICARE 25,922 30,975 27,462 31,112 31,379 267 0.86 100-3210-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-3210-512401000 401A ER MATCH OF 457B CONTRIBUTIONS 13,163 39,258 50,974 85,711 96,360 10,649 12.42 100-3210-512402000 PENSION (GMEBS)147,595 152,149 129,377 138,230 133,487 (4,743) (3.43) 100-3210-512500000 TUITION REIMBURSEMENT 6,442 10,588 14,340 24,000 27,000 3,000 12.50 100-3210-512600000 UNEMPLOYMENT INSURANCE 1,970 2,355 2,223 2,150 2,150 - - 100-3210-512700000 WORKER'S COMPENSATION 71,374 77,474 89,451 109,087 107,816 (1,271) (1.17) 100-3210-512902000 FSA/HSA/HRA CONTRIBUTIONS 4,200 4,800 14,775 14,775 40,698 25,923 175.45 100-3210-512999900 OTHER EMPLOYEE BENEFITS - 9,545 - - - - - 100-3210-521200000 PROFESSIONAL FEES 1,910 831 909 2,000 2,000 - - 100-3210-521200001 LASER & RADAR RECERTIFICATION 1,225 1,000 1,100 1,875 1,500 (375) (20.00) 100-3210-521200002 K-9 1,030 2,146 2,276 1,500 2,500 1,000 66.67 100-3210-521200004 GRAPHICS FOR PATROL CARS 1,222 1,577 520 2,000 2,000 - - 100-3210-521200006 INMATE MEDICAL SERVICES 35,464 11,420 8,184 30,000 25,000 (5,000) (16.67) 100-3210-521200007 TAG & TITLE APPLICATIONS 429 404 392 600 600 - - 100-3210-521200008 RECRUITMENT TESTING-POLYGRAPH 1,200 900 200 2,700 2,700 - - 100-3210-521200009 RECRUITMENT TESTING - PYSCH 1,000 2,300 1,000 3,000 3,000 - - 100-3210-521200010 WRITTEN ENTRY LEVEL TEST 885 710 420 1,500 1,000 (500) (33.33) 100-3210-521200011 PROMOTION EXAMINATIONS 533 - - 1,100 1,100 - - 100-3210-521200012 EMPLOYMENT BACKGROUND CHECKS 1,898 2,221 325 1,898 1,898 - - 100-3210-521200013 IACP NET YEARLY FEES 800 1,000 875 1,000 1,000 - - 100-3210-521200014 HEALTH & WELLNESS PROGRAM 8,788 9,115 5,985 13,000 10,000 (3,000) (23.08) 100-3210-521200201 INVESTIGATIVE DATABASE SUB 2,128 2,128 2,128 3,000 3,150 150 5.00 100-3210-521200202 OTHER INVESTIGATIVE FEES 192 547 1,824 1,000 6,300 5,300 530.00 100-3210-522210000 EQUIPMENT REPAIR & MAINT 497 834 55 1,000 2,500 1,500 150.00 100-3210-522210001 MOTOROLA RADIOS 647 714 58 1,000 1,000 - - 100-3210-522210002 CAMERA MAINTENANCE - - - 800 - (800) (100.00) 100-3210-522220000 FACILITY REPAIR & MAINT 1,809 875 470 2,000 1,500 (500) (25.00) 100-3210-522230000 VEHICLE REPAIR & MAINT 57,741 49,294 64,758 80,000 80,000 - - 100-3210-522310000 RENTAL LAND & BUILDINGS 4,005 490 - - - - - 100-3210-522310001 RANGE FEES - 6,785 - - - - - 100-3210-522310002 STORAGE UNIT - 995 2,268 3,720 3,240 (480) (12.90) 100-3210-523200000 COMMUNICATIONS 28,961 33,317 28,892 40,000 40,000 - - FY 2017 Budget 37 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Police 100-3210-523201000 POSTAGE 1,143 1,968 274 1,500 1,500 - - 100-3210-523400000 PRINTING - - - - - - - 100-3210-523400001 CITATIONS, FORMS & DOCUMENTS 3,114 1,811 402 3,500 3,000 (500) (14.29) 100-3210-523400002 BUSINESS CARDS 1,210 1,285 1,655 1,500 1,500 - - 100-3210-523500000 TRAVEL 1,658 2,395 313 2,000 1,000 (1,000) (50.00) 100-3210-523500001 CRUISE CARDS 80 (41) - - - - - 100-3210-523500002 IACP CONFERENCE 2,134 2,036 - - - - - 100-3210-523500003 CALEA CONFERENCE 3,656 804 - 1,600 3,000 1,400 87.50 100-3210-523500004 UPD 2,363 4,795 8,446 5,000 5,000 - - 100-3210-523500005 K-9 69 1,572 - 1,000 1,000 - - 100-3210-523500006 SWAT 571 993 1,061 1,500 2,500 1,000 66.67 100-3210-523500007 RECORDS CLERK CONFERENCE 662 650 - 800 500 (300) (37.50) 100-3210-523500008 GACP CONFERENCE 281 - 30 900 900 - - 100-3210-523500009 GPSTC 791 194 1,292 800 2,000 1,200 150.00 100-3210-523500010 CID - - - 2,000 2,000 - - 100-3210-523500011 GPAC 939 1,354 1,032 2,000 2,000 - - 100-3210-523500012 AA/TAC CONFERENCE - 196 346 500 750 250 50.00 100-3210-523500013 COMMAND COLLEGE 2,723 1,368 7,226 8,556 8,500 (56) (0.65) 100-3210-523500014 GACE CONFERENCE - - - 400 - (400) (100.00) 100-3210-523500015 SSD - - 4,915 - 6,000 6,000 - 100-3210-523500016 MPD EXPLORERS PROGRAM - - 562 - 6,000 6,000 - 100-3210-523500017 CITIZENS POLICE ACADEMY - - 1,438 - - - - 100-3210-523600000 DUES AND FEES 737 1,406 1,777 1,500 3,000 1,500 100.00 100-3210-523600001 GEORGIA POLICE ACCREDITATION COALITION 75 75 94 95 95 - - 100-3210-523600002 GEORGIA ASSN OF CHIEFS OF POLICE 600 575 650 375 375 - - 100-3210-523600003 INTERNATIONAL ASSN OF CHIEFS OF POLICE 384 772 475 1,095 625 (470) (42.92) 100-3210-523600004 POST FEES 522 1,311 453 2,000 2,000 - - 100-3210-523600005 ACCREDITATION FEES 2,663 4,065 4,315 4,065 6,500 2,435 59.90 100-3210-523600006 IALEFI 14 - - - - - - 100-3210-523600007 CID CONFIDENTIAL FUNDS - - - 500 1,000 500 100.00 100-3210-523600009 NADDI - - - 50 - (50) (100.00) 100-3210-523600010 FBI-LEEDA - - - 50 - (50) (100.00) 100-3210-523600011 RANGE FEES - - 7,800 8,780 10,000 1,220 13.90 100-3210-523700000 EDUCATION & TRAINING 448 517 200 1,500 1,500 - - 100-3210-523700001 PROFESSIONAL DEVELOPMENT UPD 1,825 3,770 10,013 10,435 10,500 65 0.62 100-3210-523700002 GACP CONFERENCE 100 265 490 400 500 100 25.00 100-3210-523700003 RECORDS CLERK CONFERENCE 250 250 - 700 700 - - 100-3210-523700004 AA/TAC CONFERENCE 125 130 250 250 250 - - 100-3210-523700005 CRIMINAL INVESTIGATIONS 1,165 - 1,274 4,000 5,000 1,000 25.00 100-3210-523700006 CANINE TRAINING 325 6,650 - 500 1,000 500 100.00 100-3210-523700007 NCGLEA 3,425 3,800 2,438 3,900 1,950 (1,950) (50.00) 100-3210-523700009 SWAT - 1,001 450 1,500 1,500 - - 100-3210-523700010 PROF MGMT PROGRAM 2,997 - - - - - - 100-3210-523700011 CALEA CONFERENCE 1,435 670 - 750 1,500 750 100.00 100-3210-523700012 R.A.D.1,204 1,900 2,940 2,000 2,000 - - 100-3210-523700013 INSTRUCTOR TRAINING 1,640 - - 1,200 1,200 - - 100-3210-523700014 GPAC 400 200 200 400 450 50 12.50 FY 2017 Budget 38 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Police 100-3210-523700015 COMMAND COLLEGE 3,582 510 11,160 11,400 13,000 1,600 14.04 100-3210-523700017 IACA - - 1,185 - - - - 100-3210-523700018 MPD EXPLORERS PROGRAM - - 20 - - - - 100-3210-523700019 SSD - - - - 5,000 5,000 - 100-3210-523850100 MAINTENANCE CONTRACTS - - - - - - - 100-3210-523850101 INMATE SERVICES - - - 5,000 5,000 - - 100-3210-523850102 PROPERTY & EVIDENCE IGA 65,000 55,000 50,000 60,000 60,000 - - 100-3210-523850103 RADIO SYSTEM FEES 12,418 8,116 1,672 1,672 162,000 160,328 9,589.00 100-3210-523850104 INNOVATIVE DATA SOLUTIONS 3,076 4,373 4,105 4,900 4,900 - - 100-3210-523850105 ANIMAL CONTROL - FULTON CO 26,942 24,261 17,505 25,000 30,000 5,000 20.00 100-3210-523850106 CHOICEPOINT/CLEAR 4,096 4,541 4,343 4,700 5,683 983 20.91 100-3210-523850107 CRIME REPORTING 3,576 3,576 2,988 4,700 3,700 (1,000) (21.28) 100-3210-523850108 CELLEBRITE 1,550 4,648 1,550 3,100 3,250 150 4.84 100-3210-523850109 AFIS CIRCUIT 9,999 9,852 8,069 10,500 9,874 (626) (5.96) 100-3210-523850110 RING CENTRAL - 480 384 500 500 - - 100-3210-523850111 ELECTRONIC WARRANT INTERCHNG 324 1,295 1,295 2,500 1,300 (1,200) (48.00) 100-3210-523850112 VIGILANT SOLUTIONS - - 1,450 725 6,000 5,275 727.59 100-3210-531100000 GENERAL SUPPLIES 8,053 15,336 6,939 13,000 13,000 - - 100-3210-531100001 AMMUNITION 16,091 14,940 10,872 17,412 10,000 (7,412) (42.57) 100-3210-531100002 K-9 SUPPLIES 1,106 276 309 1,425 1,000 (425) (29.82) 100-3210-531100003 NEW EMPLOYEES 12,602 4,396 111 4,250 - (4,250) (100.00) 100-3210-531100004 RANGE SUPPLIES 798 1,794 278 1,000 1,000 - - 100-3210-531100005 FIRST AID KITS 431 1,482 - 500 500 - - 100-3210-531100006 ALCO SENSOR MOUTH PIECES 60 675 - 200 200 - - 100-3210-531100007 ID CARDS AND SETUP FEE 159 1,198 136 1,100 1,000 (100) (9.09) 100-3210-531100008 GOLF TOURNAMENT 400 - - - - - - 100-3210-531100009 JAIL SUPPLIES 1,588 765 992 1,500 2,000 500 33.33 100-3210-531100010 CRIME SCENE SUPPLIES - - 1,353 1,500 1,500 - - 100-3210-531100011 CRIME PREVENTION - - 454 - 2,000 2,000 - 100-3210-531270000 GASOLINE/DIESEL 152,466 133,675 83,450 135,000 135,000 - - 100-3210-531300000 FOOD/MEALS 716 1,318 965 775 1,500 725 93.55 100-3210-531300001 FOOD/MEALS/CRIME PREVENTION - - 118 - 750 750 - 100-3210-531400000 BOOK & PERIODICALS/EDUCATION & REFERENCE 59 857 735 400 1,000 600 150.00 100-3210-531700000 UNIFORMS 27,659 40,423 33,491 35,000 36,550 1,550 4.43 100-3210-531700001 AWARDS AND RECOGNITION 130 276 213 1,000 2,000 1,000 100.00 100-3210-531700002 BODY ARMOR 4,078 10,435 8,790 9,750 10,320 570 5.85 100-3210-531700003 CRIME PREVENTION - - 1,116 - 1,000 1,000 - 100-3210-542300000 FURNITURE & FIXTURES 13,921 2,735 3,138 2,000 2,000 - - 100-3210-542500000 OTHER EQUIPMENT - - - - - - - 100-3210-542500001 CRIME PREVENTION MATERIALS 7,219 9,857 5,875 10,000 10,000 - - 100-3210-542500002 ICOP STORAGE 784 565 84 1,000 750 (250) (25.00) 100-3210-542500003 TRAINING AIDS 203 300 121 500 500 - - 100-3210-542500004 FIRE EXTINGUISHERS 143 703 - 250 250 - - 100-3210-542500005 TICKET PRINTERS 4,762 960 763 4,000 4,000 - - 100-3210-542500006 SWAT 2,951 187 - 3,000 7,500 4,500 150.00 100-3210-542500007 PATROL EQUIPMENT 8,233 39,724 8,955 6,500 6,500 - - 100-3210-542500009 LASERS 2,645 1,913 - - - - - FY 2017 Budget 39 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Police 100-3210-542500011 VEHICLE EQUIPMENT 11,466 1,670 - - - - - 100-3210-542500012 ACTIVE SHOOTER KITS - 18,720 - - - - - 100-3210-542502000 CELL PHONES 235 159 795 500 500 - - 100-3210-542502500 WEAPONRY 11,637 15,060 1,245 8,500 10,000 1,500 17.65 100-3210-542503500 CAMERAS 868 15,440 - - - - - 100-3210-542504500 MOTOROLA RADIOS 5,564 15,906 154,980 169,128 5,000 (164,128) (97.04) 100-3210-542509900 INVESTIGATIONS 16,164 - - - - - - 100-3210-542509902 CRIME SCENE EQUIP -CID - - 2,796 14,950 4,000 (10,950) (73.24) 100-3210-571100000 INTERGOVERNMENTAL - - - 26,000 - (26,000) (100.00) Total Police 3,157,817 3,686,436 3,421,598 4,202,095 4,275,211 73,116 1.74 FY 2017 Budget 40 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Fire 100-3510-511100000 SALARIES & WAGES 3,032,732 3,241,823 2,777,332 3,411,600 3,468,895 57,295 1.68 100-3510-511300000 OVERTIME 57,413 56,187 106,279 50,000 50,000 - - 100-3510-511300001 ON-CALL PAY 320 4,541 4,111 4,800 5,304 504 10.50 100-3510-511400000 HOLIDAY PAY 112,548 194,472 173,942 210,000 210,000 - - 100-3510-512000000 EMPLOYEE BENEFITS - - - - - - - 100-3510-512100000 GROUP INSURANCE 486,716 586,616 624,775 683,649 - (683,649) (100.00) 100-3510-512100001 MEDICAL INSURANCE - - - - 620,614 620,614 - 100-3510-512100002 DENTAL INSURANCE - - - - 49,471 49,471 - 100-3510-512100003 VISION INSURANCE - - - - 11,590 11,590 - 100-3510-512100004 LIFE INSURANCE - - - - 18,048 18,048 - 100-3510-512100005 AD&D INSURANCE - - - - 498 498 - 100-3510-512100006 SHORT TERM DISABILITY - - - - 4,026 4,026 - 100-3510-512100007 LONG TERM DISABILITY - - - - 13,717 13,717 - 100-3510-512200000 401A (SS MATCH)121,226 133,200 118,502 130,583 137,392 6,809 5.21 100-3510-512300000 FICA MEDICARE 44,385 48,478 42,190 49,383 50,162 779 1.58 100-3510-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-3510-512401000 401A ER MATCH OF 457B CONTRIBUTIONS 26,152 34,377 38,551 47,138 69,153 22,015 46.70 100-3510-512402000 PENSION (GMEBS)274,559 310,744 309,203 295,608 282,884 (12,724) (4.30) 100-3510-512500000 TUITION REIMBURSEMENT 13,055 10,001 21,335 20,000 25,200 5,200 26.00 100-3510-512600000 UNEMPLOYMENT INSURANCE 2,995 3,087 3,141 3,050 3,050 - - 100-3510-512700000 WORKER'S COMPENSATION 78,953 76,880 85,895 108,935 104,426 (4,509) (4.14) 100-3510-512902000 FSA/HSA/HRA CONTRIBUTIONS 24,258 22,050 13,125 22,050 59,109 37,059 168.07 100-3510-521200000 PROFESSIONAL FEES 465 - - - - - - 100-3510-521200001 HEALTH & WELLNESS PROGRAM 14,595 16,703 18,295 18,525 17,700 (825) (4.45) 100-3510-521200002 TLAER TRAINING INSTRUCTOR - 1,500 1,500 3,000 3,000 - - 100-3510-521200003 MEDICAL DIRECTION 18,366 20,000 15,000 20,000 20,000 - - 100-3510-521200004 BIO HAZARD WASTE DISPOSAL 950 1,482 733 1,320 1,500 180 13.64 100-3510-521200006 ARSON INVESTIGATION/LAB FEES - - 1,355 - 1,500 1,500 - 100-3510-522110000 GARBAGE PICKUP 5,865 7,489 7,673 8,000 10,008 2,008 25.10 100-3510-522210000 EQUIPMENT REPAIR & MAINT - - - - - - - 100-3510-522210001 STATION EQUIPMENT R & M 24,076 7,684 4,153 36,430 30,541 (5,889) (16.17) 100-3510-522210002 BREATHING APPARATUS TESTING REPAIR 2,972 5,937 3,342 8,025 7,627 (398) (4.96) 100-3510-522210003 INSPECT/REPAIR HYD. RESCUE TOOLS 864 1,565 - 7,600 8,220 620 8.16 100-3510-522210004 APPARATUS R&M INCLUDING PUMP TEST 35,983 76,175 53,846 102,225 107,710 5,485 5.37 100-3510-522210005 APPARATUS EMERGENCY REPAIRS 15,525 - - - - - - 100-3510-522210006 GAS DETECTOR REPAIR 2,058 1,887 - 3,155 2,465 (690) (21.87) 100-3510-522210007 NOZZLES, VALVES, APPLIANCES, HOSE 5,842 7,085 8,797 13,203 15,281 2,078 15.74 100-3510-522210008 ANNUAL HYDRANT MAINTENANCE 2,603 3,316 2,580 3,112 2,524 (588) (18.89) 100-3510-522210009 LADDER TESTING 1,244 1,539 1,319 1,500 2,600 1,100 73.33 100-3510-522210010 THERMAL IMAGING CAMERA 290 448 - 1,700 1,600 (100) (5.88) 100-3510-522220000 FACILITY REPAIR & MAINT 110,672 17,750 4,518 12,570 7,680 (4,890) (38.90) 100-3510-522230000 VEHICLE REPAIR & MAINTENANCE 2,514 (37) - - - - - 100-3510-522240000 GROUNDS REPAIR & MAINT 1,048 363 - 41,075 30,000 (11,075) (26.96) 100-3510-522310000 RENTAL LAND & BUILDINGS 1,091 5,246 - - - - - 100-3510-522310001 STATION 43 LEASE 222,011 145,741 220,944 220,944 - (220,944) (100.00) 100-3510-522310002 AWARDS BANQUET - - 4,015 3,000 3,200 200 6.67 100-3510-522320000 RENTAL EQUIP & VEHICLES - - - 500 - (500) (100.00) FY 2017 Budget 41 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Fire 100-3510-523200000 COMMUNICATIONS 13,622 15,690 13,540 15,384 16,092 708 4.60 100-3510-523201000 POSTAGE 199 418 83 600 1,000 400 66.67 100-3510-523400000 PRINTING 290 461 320 800 600 (200) (25.00) 100-3510-523500000 TRAVEL 1,311 1,797 - - - - - 100-3510-523500001 GA FIRE CHIEF'S CONFERENCE - - 498 630 720 90 14.29 100-3510-523500002 INTERNATIONAL ASSOC OF FIRE CHIEFS - 79 - 3,930 3,828 (102) (2.60) 100-3510-523500003 SOUTHEASTERN FIRE CHIEFS ASSOC - - - 600 1,250 650 108.33 100-3510-523500004 STAFF & COMMAND 397 - - - - - - 100-3510-523500005 FDIC - 2,536 5,553 4,380 4,470 90 2.05 100-3510-523500006 GA EMS & EDUCATORS CONFERENCE - 549 - 900 1,000 100 11.11 100-3510-523500007 SOUTHEASTERN TRAINING CONFERENCE - - - 740 - (740) (100.00) 100-3510-523500008 ARSON SEMINAR 1,751 198 419 1,170 1,170 - - 100-3510-523500009 INSPECTOR/PUB-ED SEMINAR 941 149 - - - - - 100-3510-523500010 FIRE INSPECTOR SYMPOSIUM - - 103 270 270 - - 100-3510-523500011 NFA EXECUTIVE FIRE OFFICER PROGRAM - 601 300 325 325 - - 100-3510-523600000 DUES AND FEES - 246 - - - - - 100-3510-523600001 PROFESSIONAL LICENSE RENEWALS 100 63 - - - - - 100-3510-523600002 SUBSCRIPTIONS 58 102 100 200 210 10 5.00 100-3510-523600003 NATIONAL REGISTRY 270 178 145 500 200 (300) (60.00) 100-3510-523600004 GA STATE EMS RECERTIFICATION 3,859 - - 4,500 4,500 - - 100-3510-523600005 INTERNATIONAL ASSOC OF EMERGENCY MGMT 225 185 185 185 185 - - 100-3510-523600006 INTERNATIONAL ASSOC OF FIRE CHIEFS 665 888 1,448 2,058 2,065 7 0.34 100-3510-523600007 NATIONAL FIRE PROTECTION AGENCY 1,290 1,276 1,583 1,000 1,600 600 60.00 100-3510-523600008 GA ASSOC OF FIRE CHIEFS 238 375 413 700 700 - - 100-3510-523600009 CPSE CFO RECERTIFICATION - 700 - - 375 375 - 100-3510-523600011 GEORGIA FIRE INVESTIGATOR ASSOCIATION 15 105 80 100 100 - - 100-3510-523600012 ADVANCED CARDIOVASCULAR LIFE SUPPORT - - 216 150 150 - - 100-3510-523600013 PEDIATRIC ADVANCED LIFE SUPPORT 140 420 300 225 450 225 100.00 100-3510-523600014 PRE HOSPITAL TRAMA LIFE SUPPORT - 623 270 225 270 45 20.00 100-3510-523600015 ADVANCED MEDICAL LIFE SUPPORT - 375 80 225 225 - - 100-3510-523600016 EMERGENCY PEDIATRIC CARE - - - 225 225 - - 100-3510-523600017 ALTERNATE FUEL HWY IMPACT FEE - - 667 - 800 800 - 100-3510-523700000 EDUCATION & TRAINING - 6,988 - 1,842 - (1,842) (100.00) 100-3510-523700001 PROFESSIONAL DEVELOPMENT 1,335 434 178 2,250 2,250 - - 100-3510-523700003 MANAGEMENT PROFESSIONAL DEVELOPMENT 201 - 1,154 - - - - 100-3510-523700004 GA FIRE CHIEF'S CONFERENCE - - 225 300 300 - - 100-3510-523700005 INTERNATIONAL ASSOC OF FIRE CHIEFS - 1,625 - 1,845 1,845 - - 100-3510-523700006 SOUTHEASTERN FIRE CHIEFS ASSOC - - - 300 300 - - 100-3510-523700007 STAFF & COMMAND 1,550 - - - - - - 100-3510-523700008 FDIC - 1,190 2,180 1,950 1,635 (315) (16.15) 100-3510-523700009 GA EMS & EDUCATORS CONFERENCE - - - 160 200 40 25.00 100-3510-523700010 SOUTHEASTERN TRAINING CONF - - - 225 - (225) (100.00) 100-3510-523700011 ARSON SEMINAR 583 - - 150 150 - - 100-3510-523700013 FIRE INSPECTOR SYMPOSIUM - - - - 300 300 - 100-3510-523850100 MAINTENANCE CONTRACTS - - - - - - - 100-3510-523850101 RADIO SYSTEM FEES 5,841 3,871 804 805 81,000 80,195 9,962.11 100-3510-523850102 PEST CONTROL - FIRE STATIONS 1,600 1,678 1,205 1,710 1,698 (12) (0.70) FY 2017 Budget 42 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Fire 100-3510-523850103 FIRE EXTINGUISHER INSPECTIONS 2,213 1,839 1,787 3,000 3,000 - - 100-3510-523850104 CODE RED MAINTENANCE 12,000 12,000 12,000 12,000 12,000 - - 100-3510-523850105 LIFEPAK MAINTENANCE 3,939 3,939 10,123 7,782 7,901 119 1.53 100-3510-523850106 FUEL MASTER - - - - 815 815 - 100-3510-531100000 GENERAL SUPPLIES 13,972 16,137 11,621 18,000 15,000 (3,000) (16.67) 100-3510-531100001 OXYGEN REFILLS 590 746 1,016 3,000 2,508 (492) (16.40) 100-3510-531100002 MEDICAL SUPPLIES 11,955 22,482 12,602 23,424 18,000 (5,424) (23.16) 100-3510-531100500 PREVENTION 164 117 - - - - - 100-3510-531100502 PREVENTION & EDUCATION MATERIAL 1,921 3,644 1,384 3,500 2,500 (1,000) (28.57) 100-3510-531100503 HEART READY CITY PROGRAM 2,139 2,398 2,103 3,631 5,461 1,830 50.40 100-3510-531210000 WATER / SEWAGE 1,782 1,752 2,405 3,900 6,220 2,320 59.49 100-3510-531220000 NATURAL GAS 14,901 11,990 10,967 14,500 14,496 (4) (0.03) 100-3510-531230000 ELECTRICITY 24,436 24,422 16,759 21,000 18,000 (3,000) (14.29) 100-3510-531270000 GASOLINE/DIESEL 47,148 29,848 17,975 50,000 42,000 (8,000) (16.00) 100-3510-531300000 FOOD/MEALS 616 633 336 1,000 800 (200) (20.00) 100-3510-531400000 BOOKS & PERIODICALS/TRAINING MATERIALS 3,568 1,947 1,289 1,050 9,000 7,950 757.14 100-3510-531540000 CABLE 3,354 3,537 3,364 4,000 4,140 140 3.50 100-3510-531700000 UNIFORMS - - - - - - - 100-3510-531700001 FIRE STANDARD UNIFORMS 27,322 27,151 24,896 38,395 34,560 (3,835) (9.99) 100-3510-531700002 TURN OUT GEAR 69,850 34,258 10,264 34,535 72,020 37,485 108.54 100-3510-531700003 CLASS A UNIFORMS - - 5,243 11,320 9,750 (1,570) (13.87) 100-3510-542100000 MACHINERY & EQUIPMENT / MACHINERY 201 824 49 1,000 700 (300) (30.00) 100-3510-542300000 FURNITURE & FIXTURES - - - - - - - 100-3510-542300500 PREVENTION 27,531 10,149 7,352 7,795 4,375 (3,420) (43.87) 100-3510-542500000 OTHER EQUIPMENT 29,246 30,553 5,952 7,598 - (7,598) (100.00) 100-3510-542500001 SMALL EQUIPMENT 12,278 3,159 15,134 12,350 18,460 6,110 49.47 100-3510-542500002 EMS TRAINING AIDS - 1,524 - 5,125 - (5,125) (100.00) 100-3510-542500003 RADIO CHARGERS & SPARE BATTERIES 310 4,486 659 5,321 3,768 (1,553) (29.19) 100-3510-542502000 CELL PHONES 442 - (200)400 1,200 800 200.00 100-3510-542504500 MOTOROLA RADIOS 6,599 5,616 107,849 109,395 40,912 (68,483) (62.60) 100-3510-581200000 STATION 43 CAPITAL LEASE PRINCIPAL - - - - 305,038 305,038 - 100-3510-582200000 STATION 43 CAPITAL LEASE INTEREST - - - - 56,943 56,943 - Total Fire 5,099,302 5,343,279 4,981,431 5,997,260 6,298,720 301,460 5.03 FY 2017 Budget 43 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Public Works 100-4101-511100000 SALARIES & WAGES 481,943 587,435 570,125 693,783 735,119 41,336 5.96 100-4101-511300000 OVERTIME - 260 744 - 800 800 - 100-4101-511300001 ON-CALL PAY - 4,136 6,193 8,043 7,800 (243) (3.02) 100-4101-512000000 EMPLOYEE BENEFITS - - - - - - - 100-4101-512100000 GROUP INSURANCE 58,653 88,873 103,587 109,130 - (109,130) (100.00) 100-4101-512100001 MEDICAL INSURANCE - - - - 101,740 101,740 - 100-4101-512100002 DENTAL INSURANCE - - - - 8,110 8,110 - 100-4101-512100003 VISION INSURANCE - - - - 1,900 1,900 - 100-4101-512100004 LIFE INSURANCE - - - - 3,582 3,582 - 100-4101-512100005 AD&D INSURANCE - - - - 99 99 - 100-4101-512100006 SHORT TERM DISABILITY - - - - 660 660 - 100-4101-512100007 LONG TERM DISABILITY - - - - 2,731 2,731 - 100-4101-512200000 401A (SS MATCH)18,287 23,150 23,384 28,265 32,419 4,154 14.70 100-4101-512300000 FICA MEDICARE 6,787 8,166 7,940 9,990 10,560 570 5.71 100-4101-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-4101-512401000 401A ER MATCH OF 457B CONTRIBUTIONS 4,096 6,678 9,707 15,911 30,262 14,351 90.20 100-4101-512402000 PENSION (GMEBS)40,051 62,662 57,253 50,506 44,110 (6,396) (12.66) 100-4101-512600000 UNEMPLOYMENT INSURANCE 420 547 602 700 700 - - 100-4101-512700000 WORKER'S COMPENSATION 23,014 10,342 13,307 14,725 36,809 22,084 149.98 100-4101-512902000 FSA/HSA/HRA CONTRIBUTIONS 2,400 2,400 2,625 2,400 9,690 7,290 303.75 100-4101-521200000 PROFESSIONAL FEES 51,826 3,045 16,185 - - - - 100-4101-521200002 ENGINEERING & SURVEYING SERVICES 1,970 8,986 3,911 7,500 7,500 - - 100-4101-521210002 OVERHEAD TRIMMING & GRAVEL RD - - - 20,000 - (20,000) (100.00) 100-4101-522210000 EQUIPMENT REPAIR & MAINTENANCE - - - 4,650 3,150 (1,500) (32.26) 100-4101-522230000 VEHICLE REPAIR & MAINTENANCE 2,958 4,583 9,831 7,848 5,360 (2,488) (31.70) 100-4101-522320000 RENTAL EQUIPMENT & VEHICLES 688 - - - - - - 100-4101-523200000 COMMUNICATIONS 3,097 3,674 3,757 5,460 6,240 780 14.29 100-4101-523201000 POSTAGE 55 63 - 50 50 - - 100-4101-523300000 ADVERTISING 324 - - - - - - 100-4101-523310000 OTHER PURCHASED SERVICES - 9,164 2,612 7,500 7,500 - - 100-4101-523400000 PRINTING - 164 452 100 200 100 100.00 100-4101-523500000 TRAVEL 1,750 1,414 236 250 250 - - 100-4101-523500001 APWA CLASS - 600 52 975 1,710 735 75.38 100-4101-523500002 ITE SEMINAR - - 184 585 585 - - 100-4101-523500003 GIS CONFERENCE - 1,530 2,139 3,850 2,950 (900) (23.38) 100-4101-523500004 ASHE TECHNICAL SEMINAR - 144 - - - - - 100-4101-523500005 IMSA - - - - 1,780 1,780 - 100-4101-523500006 NPPC - - - - 1,216 1,216 - 100-4101-523600000 DUES AND FEES 128 37 - - 224 224 - 100-4101-523600001 PE LICENSE - 100 - - 150 150 - 100-4101-523600002 APWA 301 395 179 348 762 414 118.97 100-4101-523600003 IMSA 173 228 170 240 240 - - 100-4101-523600004 ASHE 150 50 - 50 50 - - 100-4101-523600005 ITE - - - 225 465 240 106.67 100-4101-523600006 CFM - 50 13 100 100 - - 100-4101-523600007 IECA - - 510 700 700 - - 100-4101-523600008 SFPMA - - - 100 100 - - FY 2017 Budget 44 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Public Works 100-4101-523600009 ISA - - - 130 130 - - 100-4101-523600010 GAA - - - 150 150 - - 100-4101-523600011 GUFC - - - 175 175 - - 100-4101-523600012 CPESC - - 125 500 500 - - 100-4101-523600013 CPSWQ - - - 125 125 - - 100-4101-523600014 ALTERNATE FUEL HWY IMPACT FEE - - 102 - - - - 100-4101-523700000 EDUCATION & TRAINING 199 - 35 - 450 450 - 100-4101-523700002 APWA - 825 435 790 800 10 1.27 100-4101-523700003 LEVEL II SIGNING & MARKING - - - - 140 140 - 100-4101-523700005 CONTINUING EDUCATION 390 49 99 1,000 500 (500) (50.00) 100-4101-523700006 ASHE TECH SEMINAR - - 110 50 50 - - 100-4101-523700007 ITE TECH SEMINAR 155 - - - 130 130 - 100-4101-523700008 GA TRANSPORTATION SUMMIT 130 166 250 260 260 - - 100-4101-523700010 APWA IN-HOUSE TRNG - - - - 500 500 - 100-4101-523700013 GSWCC - - 180 320 - (320) (100.00) 100-4101-523700014 CPESC - - - 250 250 - - 100-4101-523700015 CESSWI - - - 250 - (250) (100.00) 100-4101-523700016 ARBORIST - - - 360 70 (290) (80.56) 100-4101-523850100 MAINTENANCE CONTRACTS - - - - - - - 100-4101-523850101 RADIO SYSTEM FEES 553 327 61 61 - (61) (100.00) 100-4101-531100000 GENERAL SUPPLIES 261 119 863 200 1,500 1,300 650.00 100-4101-531100002 ARBOR DAY - - - 2,000 - (2,000) (100.00) 100-4101-531230000 ELECTRICITY 379,297 392,741 326,742 396,600 409,800 13,200 3.33 100-4101-531270000 GASOLINE/DIESEL 14,313 2,467 1,777 19,481 13,039 (6,442) (33.07) 100-4101-531300000 FOOD/MEALS 314 359 41 42 400 358 852.38 100-4101-531700000 UNIFORMS 1,198 1,430 1,929 3,275 3,275 - - 100-4101-541400000 INFRASTRUCTURE - - - - - - - 100-4101-541400001 OPTECH RWM 475,336 470,501 408,305 533,913 554,931 21,018 3.94 100-4101-541400002 SIGNAL ALLOWANCE 7,240 48,789 23,268 12,285 28,195 15,910 129.51 100-4101-541400003 EMERGENCY SERVICES ALLOWANCE 58,591 9,305 - 10,000 10,125 125 1.25 100-4101-541400004 MATERIALS ALLOWANCE 20,212 16,413 19,177 33,725 37,500 3,775 11.19 100-4101-541400005 TREE REMOVAL 8,355 9,305 10,875 9,775 10,000 225 2.30 100-4101-541400006 DUMPSTER FEES 11,171 2,985 5,477 9,000 9,000 - - 100-4101-541400007 SIGNAL MATERIALS 21,001 40,510 9,877 25,000 25,000 - - 100-4101-541400008 SIGN MATERIALS 24,000 13,236 5,581 25,000 18,750 (6,250) (25.00) 100-4101-541400009 ADDITIONAL ROW MOWINGS 16,740 16,740 - - - - - 100-4101-542500000 OTHER EQUIPMENT 221 6,295 - - 18,000 18,000 - 100-4101-542500001 ADOPT-A-ROAD SIGNS - - - 100 - (100) (100.00) 100-4101-542500002 TOOLS/BATTERIES/CHEMICALS 3,362 5,301 5,027 7,500 7,500 - - 100-4101-542502000 CELL PHONES - 70 633 300 300 - - Total Public Works 1,742,108 1,866,809 1,656,669 2,086,601 2,219,918 133,317 6.39 FY 2017 Budget 45 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Parks & Recreation 100-6110-511100000 SALARIES & WAGES 138,147 149,689 145,052 179,395 181,317 1,922 1.07 100-6110-512000000 EMPLOYEE BENEFITS - - - - - - - 100-6110-512100000 GROUP INSURANCE 22,100 20,802 26,235 21,632 - (21,632) (100.00) 100-6110-512100001 MEDICAL INSURANCE - - - - 20,348 20,348 - 100-6110-512100002 DENTAL INSURANCE - - - - 1,622 1,622 - 100-6110-512100003 VISION INSURANCE - - - - 380 380 - 100-6110-512100004 LIFE INSURANCE - - - - 801 801 - 100-6110-512100005 AD&D INSURANCE - - - - 22 22 - 100-6110-512100006 SHORT TERM DISABILITY - - - - 132 132 - 100-6110-512100007 LONG TERM DISABILITY - - - - 597 597 - 100-6110-512200000 401A (SS MATCH)5,930 5,613 6,391 7,216 8,393 1,177 16.31 100-6110-512300000 FICA MEDICARE 2,174 2,070 1,926 2,368 2,618 250 10.56 100-6110-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-6110-512401000 401A ER MATCH OF 457B CONTRIBUTIONS - - 4,872 6,315 9,133 2,818 44.62 100-6110-512402000 PENSION (GMEBS)11,658 11,586 8,359 8,238 8,485 247 3.00 100-6110-512600000 UNEMPLOYMENT INSURANCE 231 263 249 500 500 - - 100-6110-512700000 WORKER'S COMPENSATION 5,030 3,630 4,405 5,116 4,720 (396) (7.74) 100-6110-512902000 FSA/HSA/HRA CONTRIBUTIONS - - 1,125 1,125 1,938 813 72.27 100-6110-521200000 PROFESSIONAL FEES - 5,901 10,107 15,000 19,525 4,525 30.17 100-6110-521210001 PARK MOWING & LITTER PICKUP 159,326 164,101 213,696 460,000 450,000 (10,000) (2.17) 100-6110-522220000 FACILITY REPAIR & MAINTENANCE 21,058 10,245 11,372 20,000 45,000 25,000 125.00 100-6110-522220002 LIGHTING MAINTENANCE 3,808 302 324 500 500 - - 100-6110-522230000 VEHICLE REPAIR & MAINTENANCE - - 1,520 3,000 1,785 (1,215) (40.50) 100-6110-522240000 GROUNDS REPAIR & MAINTENANCE 2,710 54,865 9,032 118,000 90,000 (28,000) (23.73) 100-6110-522310000 RENTAL LAND & BUILDINGS 5,000 7,500 - 2,000 - (2,000) (100.00) 100-6110-522310001 FCBOE LEASE 3,982 10,604 8,888 35,000 38,000 3,000 8.57 100-6110-522320000 RENTAL EQUIPMENT & VEHICLES 3,452 8,380 8,973 5,500 12,550 7,050 128.18 100-6110-523200000 COMMUNICATIONS 1,303 1,172 964 4,800 1,476 (3,324) (69.25) 100-6110-523200001 BROADWELL PAVILION - 191 - - - - - 100-6110-523201000 POSTAGE 70 70 6 200 50 (150) (75.00) 100-6110-523300000 ADVERTISING - 432 - 200 - (200) (100.00) 100-6110-523400000 PRINTING 339 48 65 400 300 (100) (25.00) 100-6110-523500000 TRAVEL 899 593 531 2,000 2,000 - - 100-6110-523600000 DUES AND FEES 577 644 735 1,500 1,500 - - 100-6110-523600001 ADMISSION FEES - - 411 - - - - 100-6110-523700000 EDUCATION & TRAINING 275 736 - 1,500 1,500 - - 100-6110-523850000 CONTRACT LABOR 5,550 4,350 4,940 4,500 4,900 400 8.89 100-6110-523850100 MAINTENANCE CONTRACTS - - - - - - - 100-6110-523850101 IGA-ALPHARETTA PARKS & REC 316,000 326,458 435,916 436,000 365,000 (71,000) (16.28) 100-6110-523850102 PEST CONTROL-P&R FACILITIES - - 1,980 - 3,000 3,000 - 100-6110-523990000 OTHER PURCHASED SERVICE - - - - - - - 100-6110-523990001 PORTABLE POTTY RENTAL 2,608 3,118 1,351 4,400 2,520 (1,880) (42.73) 100-6110-531100000 GENERAL SUPPLIES 3,674 8,631 22,124 27,000 20,000 (7,000) (25.93) 100-6110-531210000 WATER / SEWAGE 11,799 30,424 6,802 65,000 70,000 5,000 7.69 100-6110-531220000 NATURAL GAS 1,063 961 1,302 3,800 2,300 (1,500) (39.47) 100-6110-531230000 ELECTRICITY 16,986 4,994 27,470 66,000 47,400 (18,600) (28.18) 100-6110-531270000 GASOLINE/DIESEL - 492 318 500 500 - - FY 2017 Budget 46 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Parks & Recreation 100-6110-531300000 FOOD/MEALS 359 645 1,621 500 500 - - 100-6110-542300000 FURNITURE & FIXTURES 2,007 - 120 200 1,000 800 400.00 100-6110-542500000 OTHER EQUIPMENT - - 343 - - - - Total Parks & Recreation 748,116 839,510 969,525 1,509,405 1,422,312 (87,093) (5.77) FY 2017 Budget 47 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Community Development 100-7410-511100000 SALARIES & WAGES 711,527 460,802 391,478 489,842 559,195 69,353 14.16 100-7410-511300000 OVERTIME - 24 - - - - - 100-7410-512000000 EMPLOYEE BENEFITS - - - - - - - 100-7410-512100000 GROUP INSURANCE 99,688 72,875 65,824 55,959 - (55,959) (100.00) 100-7410-512100001 MEDICAL INSURANCE - - - - 61,044 61,044 - 100-7410-512100002 DENTAL INSURANCE - - - - 4,866 4,866 - 100-7410-512100003 VISION INSURANCE - - - - 1,140 1,140 - 100-7410-512100004 LIFE INSURANCE - - - - 2,387 2,387 - 100-7410-512100005 AD&D INSURANCE - - - - 66 66 - 100-7410-512100006 SHORT TERM DISABILITY - - - - 396 396 - 100-7410-512100007 LONG TERM DISABILITY - - - - 1,777 1,777 - 100-7410-512200000 401A (SS MATCH)26,841 17,281 14,681 16,256 22,291 6,035 37.12 100-7410-512300000 FICA MEDICARE 9,641 6,303 5,430 6,245 8,033 1,788 28.63 100-7410-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-7410-512401000 401A ER MATCH OF 457B CONTRIBUTIONS 4,003 2,766 2,719 7,437 12,366 4,929 66.28 100-7410-512402000 PENSION (GMEBS)54,736 34,777 27,523 34,541 41,160 6,619 19.16 100-7410-512600000 UNEMPLOYMENT INSURANCE 676 367 409 350 450 100 28.57 100-7410-512700000 WORKER'S COMPENSATION 7,863 2,847 2,525 13,515 4,529 (8,986) (66.49) 100-7410-512902000 FSA/HSA/HRA CONTRIBUTIONS 1,800 - 1,500 1,500 5,814 4,314 287.60 100-7410-521200000 PROFESSIONAL FEES 72,159 90,158 3,488 - - - - 100-7410-521200001 BULKY TRASH 2,529 15 1,500 2,300 2,300 - - 100-7410-521200002 HAZARDOUS WASTE COLLECTION - 7,423 8,217 24,000 24,000 - - 100-7410-521200003 TDR EASEMENT RECORDING - - 78 - 500 500 - 100-7410-522230000 VEHICLE REPAIR & MAINTENANCE 2,764 5,090 314 1,000 1,000 - - 100-7410-523200000 COMMUNICATIONS 5,274 4,194 2,077 3,000 3,000 - - 100-7410-523201000 POSTAGE 1,811 2,542 699 3,000 300 (2,700) (90.00) 100-7410-523300000 ADVERTISING 6,057 6,047 2,944 6,500 6,000 (500) (7.69) 100-7410-523400000 PRINTING 1,506 1,636 2,566 2,500 5,500 3,000 120.00 100-7410-523500000 TRAVEL 28 24 5 - - - - 100-7410-523500001 GPA CONFERENCE 206 1,705 - 800 800 - - 100-7410-523500002 GAZA CONFERENCE - 1,120 258 400 400 - - 100-7410-523500003 APA NATIONAL CONFERENCE 302 - - 900 900 - - 100-7410-523500004 GACE CONFERENCE - - - - 1,432 876 - 100-7410-523500005 BOARDS & COMMISSIONS TRAINING - - - 500 500 - - 100-7410-523500006 STORMWATER TRAINING (NPDES)- - - - - - - 100-7410-523500007 GA URBAN FOREST COUNCIL CONFERENCE 205 - 800 800 800 - - 100-7410-523500008 SUSTAINABILITY COORDINATOR TRAVEL - - - 400 400 - - 100-7410-523600000 DUES AND FEES - - 42 - - - - 100-7410-523600001 CPESC 175 375 - - - - - 100-7410-523600002 CPSWQ 193 - - - - - - 100-7410-523600004 IECA 170 340 - - - - - 100-7410-523600005 ASPFM 120 60 - - - - - 100-7410-523600006 GACE MEMBERSHIP - - - - 100 100 - 100-7410-523600007 GA URBAN FORESTRY COUNCIL 135 - 35 - - - - 100-7410-523600011 GAZA MEMBERSHIP - - - 50 50 - - 100-7410-523600012 APA MEMBERSHIP 466 832 831 1,200 1,200 - - 100-7410-523600014 AIA - - - 90 90 - - FY 2017 Budget 48 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Community Development 100-7410-523600015 GSWCC - 160 - - - - - 100-7410-523600016 U.S. GREEN BUILDING COUNCIL - - - 65 65 - - 100-7410-523600017 ENVIRONMENTAL EDUCATION ALLIANCE - - - 35 35 - - 100-7410-523600018 SUSTAINABILITY COORDINATOR DUES & FEES - - - 400 400 - - 100-7410-523600019 INTERNATIONAL CODE COUNCIL - - - - 105 105 - 100-7410-523700000 EDUCATION & TRAINING - - - - - - - 100-7410-523700001 GPA CONFERENCE 260 715 - 600 600 - - 100-7410-523700002 GAZA CONFERENCE - - 335 300 300 - - 100-7410-523700003 APA NATIONAL CONFERENCE 2,350 250 - 800 800 - - 100-7410-523700004 GACE CONFERENCE - - - - 760 - - 100-7410-523700005 BOARDS & COMMISSIONS TRAINING 675 110 150 1,400 2,000 600 42.86 100-7410-523700011 NPDES 313 90 - - - - - 100-7410-523700012 CITY ARCHITECT 50 180 - 100 100 - - 100-7410-523700015 NAT'L TRUST-HISTORIC PRES - - - 50 50 - - 100-7410-523700016 GA URBAN FORESTRY COUNCIL - 195 - - 500 500 - 100-7410-523700017 SUSTAINABILITY COORDINATOR ED & TRNG - 554 225 400 400 - - 100-7410-523700018 INTERNATIONAL CODE COUNCIL - - - - 189 189 - 100-7410-531100000 GENERAL SUPPLIES 1,800 4,835 1,222 4,700 5,500 800 17.02 100-7410-531100001 COMMUNITY WILDLIFE PGRM - - - - 300 300 - 100-7410-531100002 ADOPT-A-ROAD/RIVERS ALIVE 2,378 2,144 313 2,500 2,500 - - 100-7410-531100003 SOLID WASTE - - 200 150 250 100 66.67 100-7410-531270000 GASOLINE/DIESEL 6,368 1,796 1,172 1,000 2,000 1,000 100.00 100-7410-531300000 FOOD/MEALS 623 944 238 1,000 1,000 - - 100-7410-531400000 BOOKS & PERIODICALS 43 107 - 100 100 - - 100-7410-531700000 UNIFORMS 1,255 995 - - - - - 100-7410-542300000 FURNITURE & FIXTURES 100 (11) - 500 500 - - 100-7410-542500000 OTHER EQUIPMENT - - - - - - - 100-7410-542502000 CELL PHONES 65 42 47 200 200 - - 100-7410-542506000 NPDES - 3,000 - - - - - 100-7410-573100000 PAYMENTS TO OTHERS - - - - - - - 100-7410-573100001 EVERGREEN SCHOOL GRANT PROGRAM 1,000 1,191 1,023 1,500 1,200 (300) (20.00) Total Community Development 1,028,155 736,902 540,869 688,885 794,640 104,439 15.35 FY 2017 Budget 49 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Economic Development 100-7520-511100000 SALARIES & WAGES 35,135 35,135 29,885 35,000 35,000 - - 100-7520-512000000 EMPLOYEE BENEFITS - - - - - - - 100-7520-512200000 401A (SS MATCH)1,318 1,318 1,121 2,170 2,171 1 0.05 100-7520-512300000 FICA MEDICARE 509 509 433 508 508 - - 100-7520-512400000 RETIREMENT CONTRIBUTIONS - - - - - - - 100-7520-512401000 401A ER MATCH OF 457B CONTRIBUTIONS - - - - 4,200 4,200 - 100-7520-512600000 UNEMPLOYMENT INSURANCE 49 56 49 50 50 - - 100-7520-512700000 WORKER'S COMPENSATION 682 1,227 587 935 112 (823) (88.02) 100-7520-521200000 PROFESSIONAL FEES 14,000 - - - - - - 100-7520-521200002 NORTH FULTON CHAMBER 25,000 6,250 18,750 25,000 11,675 (13,325) (53.30) 100-7520-523200000 COMMUNICATIONS 527 354 300 360 360 - - 100-7520-523201000 POSTAGE 30 39 20 200 200 - - 100-7520-523300000 ADVERTISING - - 1,650 - - - - 100-7520-523400000 PRINTING 63 77 38 250 250 - - 100-7520-523500000 TRAVEL 370 3,195 1,909 4,865 1,865 (3,000) (61.66) 100-7520-523500001 METRO ATLANTA CHAMBER EVENTS - - - - 3,000 3,000 - 100-7520-523600000 DUES AND FEES 300 716 7,133 7,000 7,500 500 7.14 100-7520-523600001 NFCC CHAIRMAN'S CIRCLE - - - - 5,000 5,000 - 100-7520-523700000 EDUCATION & TRAINING 82 253 - 650 2,500 1,850 284.62 100-7520-531100000 GENERAL SUPPLIES 20 - - 100 100 - - 100-7520-531300000 FOOD/MEALS 227 1,159 323 1,500 1,500 - - Total Economic Development 78,313 50,288 62,198 78,588 75,991 (2,597) (3.30) FY 2017 Budget 50 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Debt Service 100-8000-581100000 BOND PRINCIPAL - - - - 592,000 592,000 - 100-8000-581200000 CAPITAL LEASE PRINCIPAL 83,698 174,340 - - - - - 100-8000-582100000 BOND INTEREST - - - - 126,112 126,112 - 100-8000-582200000 CAPITAL LEASE INTEREST 7,070 80,282 - - - - - Total Debt Service 90,769 254,622 - - 718,112 718,112 100.00 FY 2017 Budget 51 General Fund General Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Other Financing Uses 100-9000-579100000 CONTINGENCIES / UNALLOCATED - - - 187,401 212,228 24,827 13.25 100-9000-611100000 OPERATING TRANSFERS OUT - - - - - - - 100-9000-611101000 TO CAPITAL PROJECTS FUND 4,982,793 4,419,133 13,896,763 18,763,150 5,993,380 (18,763,150) (68.06) 100-9000-611102000 TO CAPITAL GRANT FUND - 600,180 842,668 911,202 - (911,202) (100.00) 100-9000-611102500 TO REVENUE BOND FUND 3,330,651 6,258,569 2,354,711 2,825,653 - (2,825,653) (100.00) 100-9000-611103000 TO SPECIAL EVENTS FUND - - - - 10,550 10,550 - Total Other Financing Uses 8,313,444 11,277,882 17,094,142 22,687,406 6,216,158 (22,464,628) (72.60) FY 2017 Budget 52 General Fund Maintenance & Operating Initiatives FY 2017 Budget 53 M&O Initiatives Initiative Department Request Revisions City Manager Recommended City Clerk Two Part-Time Receptionists to One Full-Time Admin Assistant 14,879 14,879 TOTAL CITY CLERK 14,879 14,879 Finance Procurement Search Engine 2,000 2,000 Promote Finance Manager to Director 17,684 17,684 TOTAL FINANCE 19,684 19,684 Information Technology ARCGIS Software Extentions 14,700 14,700 Onsite Support Technician 30,000 30,000 TOTAL INFORMATION TECHNOLOGY 44,700 44,700 Community Outreach & Engagement Promote Community Outreach Coordinator to Manager 12,870 12,870 10th Anniversary Celebration Events 20,000 20,000 TOTAL COMMUNITY OUTREACH & ENGAGEMENT 32,870 32,870 Police Department Crime Analyst 60,000 60,000 Intelligence Analyst 67,500 Consider in future years - Career Development Plan 86,500 86,500 Promote Lieutenant to Captain 8,604 8,604 TOTAL POLICE DEPARTMENT 214,000 155,104 Fire Department Paramedic Incentive 53,295 53,295 Administrative Salary Adjustment 12,518 12,518 Community Safety & Logistics Officer 73,500 73,500 Rescue 42 Staffing 222,180 Hold off until market study is complete - In-House Paramedic Class 40,210 40,210 Community Emergency Response Team 8,144 8,144 Career Path Incentive 40,563 40,563 Working Out-of-Class Initiative 16,090 16,090 Fire Investigator POST Certification 4,205 4,205 Target Solutions Alpha Act Fire Scenario Trainer Addition 2,700 2,700 Fire Marshal EM Adjustment 9,210 9,210 Part-Time Fire Inspector 25,700 if funding CS&LO - TOTAL FIRE DEPARTMENT 508,315 260,435 Public Works Parcel Realignment 65,000 65,000 Facilities Manager 112,577 112,577 Professional Services to Write Guidelines for Community Septic Use 30,000 30,000 TOTAL PUBLIC WORKS 207,577 207,577 Parks and Recreation Camp Joyful Soles Pay Raises 3,848 3,848 TOTAL PARKS & RECREATION 3,848 3,848 Community Development Landscape Architect 84,000 Let's address if needed - Zoning and Development Technician 56,000 56,000 Code Enforcement Supervisor 85,400 85,400 TOTAL COMMUNITY DEVELOPMENT 225,400 141,400 Economic Development Branding Website 30,000 Leverage current partners - Enhance Business Recruitment 53,300 53,300 Economic Development Video Series 7,200 Leverage current partners - Reclassify Part-Time Economic Dev Manager to Full-Time 50,578 50,578 TOTAL ECONOMIC DEVELOPMENT 90,500 103,878 TOTAL M&O INITIATIVES 1,391,364 984,375 Maintenance & Operating Initiatives Summary FY 2017 FY 2017 Budget 54 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 14,879 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 14,879 Salary/Benefits Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 15,251 15,632 16,023 16,424 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 15,251 15,632 16,023 16,424 Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTIdentify staffing needs and make sound recommendations as needed Brief Description of New Program/Service or Improvement of Existing Service Level: The City Clerk Department currently has two part-time receptionist positions budgeted. One of the part-time employees resigned April 29, 2016 and was not replaced. The City Clerk Department desires to have the two part time positions allocated to one position which needs to be reclassified to a Full Time Administrative Assistant. This position will report to the City Clerk and will be responsible for day-to- day administrative duties to aid the City Clerk. After reviewing the functions and duties of the "Receptionist" classification, it was determined that a reclassification from grade 24 to grade 28 is more in-line with the responsibilities the current part-time receptionist performs and includes a higher level of responsibility and accountability for the department. See attached position description and breakdown of job responsibilities. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The measurements used to gauge performance will be: This position will be a newly created one and will be measured against its new job description if funded. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The fiscal impact will be the cost of salary/benefits for this employee. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM City Clerk Development Reclassification of Current (2) Part-Time Receptionist Positions into (1) Full Time Administrative Assistant Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2017 Budget 55 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits - Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts 2,000 General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 2,000 Salary/Benefits Maintenance & Operating 2,000 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 2,000 2,000 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 2,000 2,000 - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Finance Procurement Search Engine Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Enhance procurement opportunities Brief Description of New Program/Service or Improvement of Existing Service Level: The Finance Department would like to obtain access to a procurement search engine that will provide purchasing intelligence for local, state and federal agencies. This access will help identify vendors and optimal pricing as well as benchmark our performance against others in the database. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This product will enable us to communicate with other jurisdictions regarding vendor pricing and quality. In addition, this should lessen the time needed to track down qualified vendors for informal bid quotes. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Since this service is provided as a search engine no hardware or software purchases will be necessary. The only fiscal impact is the cost per license for the year. FY 2017 Budget 56 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 17,684 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 17,684 Salary/Benefits 17,684 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 18,215 18,761 19,324 19,903 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 18,215 18,761 19,324 19,903 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Finance Promote Finance Manager to Finance Director Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTMaintaining high morale among "Team Milton" by fostering professional and rewarding careers Brief Description of New Program/Service or Improvement of Existing Service Level: Over the past two years, the Finance Manager has taken on more and more responsibilities and is now essentially functioning as a Finance Director. She oversees all of the day-to-day operations within the department, handles customer inquiries (both internal and external), monitors the revenues and expenses, and is heavily involved in the budget process. I'm requesting that we promote her to the level at which she is functioning - Finance Director. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). An evaluation will be done annually to determine the performance of the position and if there are any areas of improvement that will need to be addressed. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This will be an ongoing operating cost for the city. FY 2017 Budget 57 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits - Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment 14,700 TOTAL 14,700 Salary/Benefits - Maintenance & Operating 14,700 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 5,700 5,700 5,700 5,700 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 5,700 5,700 5,700 5,700 The city is currently creating an RFP to establish the most-qualified Records Management vendor. Our research over the last three years indicate a new records management system can be implemented in phases, depending on the complexity and the features that we want to integrate from the start. The actual cost for implementation may vary depending on how comprehenisive that implementation is, and whether it is done in a phased approach. Annual maintenance will run about 20% of the implementation cost, so that may vary as well. Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Improve Efficiency of GIS services Brief Description of New Program/Service or Improvement of Existing Service Level: These are three software extensions to the existing ArcGIS Desktop program: Spatial Analyst, 3D Analyst, and Network Analyst. These extensions will provide staff with the functionality to perform specialized and sophisticated GIS analyses, including creating, visualizing, and analyzing data in a realistic three dimensional perspective; work with and derive geographic information from LiDAR; perform sophisticated routing, closest facility, location allocation, and service area analyses; and derive answers from data using advanced spatial analyses such as hot spot analysis, cost- distance analysis, statistical analysis, and hydrologic modeling and analysis. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The measuremenst used to gauge performance will be: An increased level of service and accuracy to the end users Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). First year maintenance costs are included with the initial purchase of the software. However, this software will require annual maintenance costs of $5,700 in future budget years. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology ARCGIS Extensions Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2017 Budget 58 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits - Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts 30,000 General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 30,000 Salary/Benefits - Maintenance & Operating 30,000 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 30,900 31,827 32,782 33,765 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 30,900 31,827 32,782 33,765 Alternative to VC3 onsite technician include hiring a half-time desktop support technician as a city employee. Average wage for basic qualifications is in the neighborhood of $21-24 dollars per hours. At 20 hours per week, the annual cost would be $24,000-$28,000 (costs for VOA seat included). Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTIdentify staffing needs and make sound recommendations as needed Brief Description of New Program/Service or Improvement of Existing Service Level: A support technician from VC3 will be dedicated onsite two days a week to provide faster response times and perform daily IT duties for the city. Their primary focus will be on the Police and Fire departments, to ensure the fastest possible response times for trouble tickets and regular maintenance of critical office and vehicle hardware. Time onsite would equate to 16 hours per week What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Public Safety requires the majority of the city's direct IT support, while also needing the quickest response time for outages and repairs. Performance will be measured by quicker response times and faster resolution times. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This cost would be a flat fee of $2,500 per month which would coincide with the duration of our existing contract with VC3. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology Onsite Support Technician Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2017 Budget 59 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 12,870 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 12,870 Salary/Benefits 12,870 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 13,256 13,654 14,063 14,485 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 13,256 13,654 14,063 14,485 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Outreach & Engagement Promote Public Outreach Coordinator to Community Outreach Manager Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTMaintaining high morale among "Team Milton" by fostering professional and rewarding careers Brief Description of New Program/Service or Improvement of Existing Service Level: Over the past several years, the special events function (or public outreach function) has been housed in the Communications department. After the Communications Manager left, we re-examined the responsibilities of that role and decided to keep the focus on communications and to separate the outreach function into its own department: Community Outreach & Engagement. The current Public Outreach Coordinator has a wealth of experience and would serve well as the manager of this newly created department. The request is to promote the current employee to Community Outreach Manager. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). An evaluation will be done annually to determine the performance of the position and if there are any areas of improvement that will need to be addressed. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This will be an ongoing operating cost for the city. FY 2017 Budget 60 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits - Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies 20,000 Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 20,000 Salary/Benefits - Maintenance & Operating 20,000 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Outreach & Engagement 10th Anniversary Events Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Build Community Connections ACCOUNT DESCRIPTION BUDGET REQUESTRecognize Milton's 10th Anniversary with a community celebration Brief Description of New Program/Service or Improvement of Existing Service Level: To recognize Milton's 10th anniversary, we are proposing to hold two events: one on December 1st and one for the opening of the new City Hall on April 29th. Also, throughout the year, we will promote and brand a 10th anniversary campaign to engage our community. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This is a one-time cost for the city. FY 2017 Budget 61 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 60,000 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 60,000 Salary/Benefits 60,000 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTIdentify staffing needs and make sound recommendations as needed Brief Description of New Program/Service or Improvement of Existing Service Level: New full time-job position: "Crime Analyst". The Support Services Division of the Milton Police Department is attempting to implement an Intelligence Led Policing approach to reducing the number of crimes comitted within its jurisdiction. The Crime Analyst position would be responsible for gathering statistical data and dissimenating it to the department. Officers and Command would then utilize the data collected to implement strategy geared towards reducing criminal activity and assist in accident reduction strategies. REduction of crimes and accidents would provide greater job satisfaction for officers, provide targeted purpose for the department and increase citizen safety and quality of life. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The measuremenst used to gauge performance will be timely and useful data delivered to the department to act upon; successful implementation of plans and strategies based on the data provided; and a measurable reduction in areas of concern targeted as priority by the Police Department. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The fiscal impact will be the cost of salary/benefits for this employee; and, the use of a computer and phone. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Department-Support Services Crime Analyst Position Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2017 Budget 62 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 67,500 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 67,500 Salary/Benefits 67,500 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTIdentify staffing needs and make sound recommendations as needed Brief Description of New Program/Service or Improvement of Existing Service Level: New full time-job position: "IntelligenceAnalyst". The Support Services Division of the Milton Police Department is attempting to implement an Intelligence Led Policing approach to reducing the number of crimes comitted within its jurisdiction. The Intelligence Analyst position would be responsible for researching, collecting, and analyzing crime data to detect patterns and trends. Using statistical analysis, the Intelligence Analyst would provide accurate intelligence to the department to assist in criminal aprehension. Directed implementation of police resources would allow officers to concentrate on problem areas rather than random "reactive" patrol and provide better identification of prolific offenders and targeted response to crime. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The measuremenst used to gauge performance will be timely and useful data delivered to the department that would allow for a measurable reduction of demand on current resources; actionable intelligence delivered in a timely manner; a quantifiable reduction in actions by prolific offenders within Milton and subsequently surrounding jurisdictions. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The fiscal impact will be the cost of salary/benefits for this employee; and, the use of a computer and phone. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Department-Support Services Request for Intelligence Analyst Position Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2017 Budget 63 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 86,500 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 86,500 Salary/Benefits 86,500 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 15,733 18,684 - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 15,733 18,684 - - The large initial outlay in year one is attributed to beginning the program. Many employess will qualify during the initial year. Future costs will be spaced out over time as employees progress through the Career Development Plan. Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Career Development Plan Brief Description of New Program/Service or Improvement of Existing Service Level: Develop an internal plan that will provide opportunities for professional growth, enhance potential for upward mobility, reduce attrition and improve individual job satisfaction through a program of Career Development and encouragement of higher education. There will be Career Development paths for both non-supervisory and supervisory employees What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The effectiveness of this plan will be gauged by overall professional development within the departement, annual turnover rate, and employee satisifaction. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The fiscal impact will be the cost of salary/benefits for this employee; and, the use of a computer and phone. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Career Development Plan Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2017 Budget 64 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 8,604 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 8,604 Salary/Benefits 8,604 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 8,862 9,128 9,402 9,684 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 8,862 9,128 9,402 9,684 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Promote Lieutenant to Captain Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTMaintaining high morale among "Team Milton" by fostering professional and rewarding careers Brief Description of New Program/Service or Improvement of Existing Service Level: The Special Services Division was created this year to advance police training and intelligence capacities. This division plays a vital role in keeping the MPD at the forefront of contemporary police practices. Additionally, it plays a critical role in interfacing with the community and media. As its role has expanded, the responsibilities of the commanding officer have expanded. The duties and responsibilities associated with the commanding officer are now appropriate to a Captain, as opposed to the current rank of Lieutenant. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). An evaluation will be done annually to determine the performance of the position and if there are any areas of improvement that will need to be addressed. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This will be an ongoing operating cost for the city. FY 2017 Budget 65 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 53,295 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 53,295 Salary/Benefits 53,295 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 55,427 57,644 59,950 62,348 Decreases Operating Costs - - - Additional Revenues - - - - Other - - - - Total Operating Impact 55,427 57,644 59,950 62,348 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Paramedic Incentive Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTConduct a ongoing staffing analysis for the Fire and Rescue Operations Bureau Brief Description of New Program/Service or Improvement of Existing Service Level: Milton Fire-Rescue Paramedics currently receive a 5% stipend (on top of base pay) for their specialization which includes a significant amount of extra schooling, licensure, and liability (for both the City and employee) The Paramedic is also the backbone of our Emergency Medical Services system and a critical piece of the services we provide. However, with paramedic compensation on the rise in surrounding jurisdictions and private companies providing EMS services competing for qualified personnel, we have be having difficulty recruit and retaining Paramedics. This initiative--increasing the incentive to 10%--is intended to rectify that by bringing our compensation more in line with other jurisdictions. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Improved recruitment and retention of Paramedics. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The salary cost in this initiative is figured based on the midpoint of the current salary ranges by the number of Paramedics in each pay grade. It represent the difference between he 5% and 10% iterations of these figures. There will be annual costs involved. FY 2017 Budget 66 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 12,518 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 12,518 Salary/Benefits 12,518 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 13,019 13,540 14,081 14,645 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 13,019 13,540 14,081 14,645 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Administration Salary Adjustment Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTConduct a ongoing staffing analysis for the Fire and Rescue Operations Bureau Brief Description of New Program/Service or Improvement of Existing Service Level: Currently staff in administration see their annual pay reduced when they transfer from a 24/48 shift to the 40 hour work weeks. Relief factor for sick time, vacation, etc. is also greatly diminished. This is largely due to the fact that these positions require specialized skills and certifications in addition to the firefighter and EMT certifications beyond what is required of the equivalent ranks in the field and only have limited available replacements to continue to conduct city business (e.g. EMS oversight, next-day inspections, plan reviews, on-call investigations). This creates a disincentive for firefighters to fill the critical roles that ensure certifications are current, staff meets training guidelines, the building and business community receive professional and responsive service, etc. This initiative is meant to even out the financial impact of a captain or battalion chief (there are no FAO or Firefighter positions in Administration right now) is minimized and we can incentives people to seek the advanced certifications necessary to fill these critical roles. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This is an equalization for the immediate term, but should result in service in a non- suppression role in the department being more attractive to those who have the specialized skills necessary (or encourage their development among shift firefighters). While this will help current employees, it is meant primarily as a strategic tool to create future candidates to fill these critical functions in the future. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This will have minimal ongoing costs. The amount listed is based on the average hourly rate of each pay grade times the 96 holiday hours available. Holiday hours are used as the basis for this because the ability to earn holiday pay is part of the differential salary between the field and admin. A Battalion Chief coming from Operations to Administration would experience a pay cut. A Battalion Chief in operations should have the same W2 as a Battalion Chief in Administration, the Operations Battalion Chief's W2 is higher. However, this differential is meant also to address the expectation of routinely serving in an on-call capacity and serving off- hours in the EOC on a large-scale emergency, as well as compensation for the extra certifications/expectations. FY 2017 Budget 67 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 65,700 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications 200 Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms 3,000 Machinery/Equipment - Furniture/Fixtures - Other Equipment 4,600 TOTAL 73,500 Salary/Benefits 65,700 Maintenance & Operating 7,800 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 76,440 79,498 82,678 85,985 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 76,440 79,498 82,678 85,985 Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTConduct a staffing analysis for the Fire Prevention Bureau - Conduct a staffing needs analysis for Fire Support Services Brief Description of New Program/Service or Improvement of Existing Service Level: This position will fill two roles: public education/outreach and logistics. The position will include maintaining the clown program, the fire safety house, public education, and coordinating the numerous community events MFR participates in (and fill an ISO standard). It will also support the fire investigations program (also critical for ISO). When not engaged in prevention activities, this position would also take responsibility for all maintenance, vehicles, equipment, and tools in the fire department (and support suppression when needed). This role is currently filled very inefficiently as secondary duties by Captains on shift, creating significant issues with project continuity, FLSA liability, etc. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This would enhance our efficiency by increasing our ability to provide community safety programming and decrease liability caused by the current logistics program organization. The community outreach program has grown to the point that it demands the regular availability and schedule flexibility not provided by a shift officer (which is the current arrangement with the shift captain who often coming in off-duty for the regular events. It will also decrease the waste of tasking chiefs to handle administrative programs (supplies, maintenance, contract management). Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This initiative will have recurring personnel costs but will reduce liability and inefficiency across the operational side of the fire department. It will also provide some savings on the overtime budget as well as reducing ancillary costs of performing these duties on-shift (we currently have to use front-line apparatus on administrative tasks). CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Community Safety & Logistics Officer Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2017 Budget 68 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 211,680 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms 1,500 Machinery/Equipment - Furniture/Fixtures - Other Equipment 9,000 TOTAL 222,180 Salary/Benefits 211,680 Maintenance & Operating 10,500 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 221,707 230,575 239,799 249,390 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 221,707 230,575 239,799 249,390 Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTConduct a ongoing staffing analysis for the Fire and Rescue Operations Bureau Brief Description of New Program/Service or Improvement of Existing Service Level: Rescue 42 is currently operating with one firefighter, which requires and Engine to respond along with the Rescue to all calls fore service. This initiative will significantly increase our efficiency and operational functionality as the smaller, cheaper to operate rescue will assume the bulk of the EMS workload from the current multi- apparatus response system we have now to s single unit response. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The rising EMS call volume (up 3% from 2014 to 2015 and 17% since 2012) in Milton will only accelerate in FY 17 with the addition of two large assisted living centers. This is a step in the multi-year process of meeting current and future needs in accordance with national standards. Additionally, ISO identified a need for personnel and a service company running out of this station and the ability of Rescue 42 to run as a stand-alone apparatus greatly increases our ability to meet this standard. This initiative will allow us to run the rescue as a stand-alone Quick Response Vehicle which will increase operational efficiency and prove more fiscally responsible during the span of the current strategic plan (primarily by saving the more expensive to operate engines for calls on which they are truly needed). Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). As with any personnel expansion, this will carry annual benefits and salary costs. The cost includes the purchase of one portable radio at 4000 each (to leave at the station) and three sets of turnout gear/uniforms at about 3000 per employee. There will also be periodically recurring uniform, equipment, licensing, and training costs associated with this initiative. However, this will also significantly increase our efficiency and operational functionality as the smaller, cheaper to operate rescue will assume the bulk of the EMS workload from the current multi-apparatus response system we have now. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Rescue/Service Unit Staffing Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2017 Budget 69 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 10,000 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training 30,210 Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 40,210 Salary/Benefits 10,000 Maintenance & Operating 30,210 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - Total Operating Impact - - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire In-House Paramedic Class Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Tuition, Books, Lab Fees, Cadaver Fee, Malpractice Insurance, FISDAP Clinical Scheduling = $5,035 Some overtime will be necessary to maintain minimum staffing while on-duty personnel attend class = $10,000 Funding for this program can be covered by using tuition reimbursement. Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTCondut an ongoing staffing analysis for the Fire and Rescue Operations Bureau Brief Description of New Program/Service or Improvement of Existing Service Level: The Department responded to over 2,300 emergency calls last year, 65% of those calls were EMS calls. EMS responses will continue to rise as the Milton community continues to grow. Currently, the Department has 20 paramedics, there is a need for more than one paramedic on the fire apparatus as a relief factor. The Department is proposing an in-house paramedic program, where our current employees can pursue their paramedic certification while on-duty. The program is a 15 month program that includes lecture, clinicals and ride-time. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This proposal is asking for six firefighters to participate in the program, once completed the firefighters will be National Registry and GA certified paramedics serving the Milton Community. This program will increase the efficiency of the Department and service provide to the community. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Future impact will be 10% paramedic pay for certified paramedics in FY18. The salary cost is figured based on the midpoint of the current salary ranges by the number of students in each pay grade = $30,632.20 Notes: FY 2017 Budget 70 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 3,034 Professional Fees - Equipment R & M 2,826 Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications 350 Postage - Advertising - Printing 200 Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies 424 Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals 300 Uniforms 810 Machinery/Equipment 200 Furniture/Fixtures - Other Equipment - TOTAL 8,144 Salary/Benefits 3,034 Maintenance & Operating 5,110 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 8,470 8,809 9,161 9,527 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 8,470 8,809 9,161 9,527 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Community Emergency Response Team Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Build Community Connections ACCOUNT DESCRIPTION BUDGET REQUESTImplement citizens emergency response team (CERT) program Brief Description of New Program/Service or Improvement of Existing Service Level: The Community Emergency Response Team will supplement its response capability after a disaster, civilians can be recruited and trained as neighborhood, business and government teams that, in essence, will be auxiliary responders. These groups can provide immediate assistance to victims in their area, organize spontaneous volunteers who have not had the training and collect disaster intelligence that will assist the City of Milton Fire Rescue responders with prioritization and allocation of resources following a disaster. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Active community participation in the new Milton CERT program will be the primary metric used for this initiative. The CERT is primarily used during disasters and other community events, and should also support our non-emergency disaster functions with trained volunteers, freeing up limited public safety staffing for response-related activities, so their successful use in a disaster or planned event will be the most critical performance measure. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This will have ongoing program costs and some overtime paid to fire staff on training events and meetings, but will not result in the addition of FTEs as this is primarily volunteer driven. Grant offsets through the state or federal government are likely but as yet undetermined. FY 2017 Budget 71 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 40,563 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 40,563 Salary/Benefits 40,563 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 74,606 77,590 80,694 83,922 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 74,606 77,590 80,694 83,922 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Career Path Initiative Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Provide Quality Services Brief Description of New Program/Service or Improvement of Existing Service Level: The Specialized Career Path Training program is designed to encourage career development for all levels of firefighters and ensure that the Department develops the talent to meet the current/future needs of Milton’s citizens. These career path specializations may be held by any rank. Firefighters who seek certification in one of all of the specialized areas are individually responsible for arranging their basic training (when the specific program is not offered in-house or specifically department sponsored) and for ensuring their continued certification in each of the fields in accordance with state, national, and ISO standards. Completion of a specialization does not necessarily guarantee a firefighter or officer promotion or assignment in their specialized field. Normal promotional/testing rules still apply. However, the Department recognizes the benefit of firefighters that are broadly trained and seeks to encourage this specialization over a firefighter’s career, especially in areas that fall within Milton Fire-Rescue’s core mission. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Advanced training and specialization on the part of firefighters will be the immediate performance metric. Long-term results should be a better qualified firefighting service in the community as well as a morale benefit for giving firefighters a way to develop their personal careers in a small department with limited opportunity for promotion. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The cost associated with this project is a scientific estimate based on average salaries by rank. The plan provides a tiered ranking system within the firefighter pay range that rewards training and experience with a 2.5% stipend increase for Firefighter II and another for Firefighter III designations. It also provides a 2.5% stipend for specializing in one of four career tracks: prevention, public education, field training, and technical rescue. The cost estimates assume a substantial increase between FY17 costs and FY 18 costs on the assumption that more of the department will take advantage of the program. FY 2017 Budget 72 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 16,090 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 16,090 Salary/Benefits 16,090 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 16,734 17,403 18,099 18,823 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 16,734 17,403 18,099 18,823 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Working Out-of-Class Initiative Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTConduct a ongoing staffing analysis for the Fire and Rescue Operations Bureau Brief Description of New Program/Service or Improvement of Existing Service Level: The fire department routinely requires its employees to serve a shift(s) in an "acting" capacity. In the event that a shift supervisor or manager is off for training, sickness, vacation, FMLA, or other reason, a qualified person of a subordinate rank is allowed to "ride up" and fill the duties and responsibilities of the supervisor/manger for the shift. This usually involves coordination of personnel, organizing station or shift activities, serving in a command capacity on incidents, and sometime fulfilling specialized responsibilities of their supervisor/manger. This initiative is intended to compensate personnel for the additional responsibility on a per-shift basis. Under this plan, personnel would be compensated by receiving 1 extra hour of pay for each shift worked out of class. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This initiative is intended to compensate personnel for responsibilities they already perform beyond their class specification. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The cost for this initiative is derived by figuring the hourly rate of each pay grade and multiplying it by the maximum number of vacation days available in a year among the next higher ranked personnel. FY 2017 Budget 73 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits - Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training 150 Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals 100 Books/Periodicals 340 Uniforms 3,615 Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 4,205 Salary/Benefits - Maintenance & Operating 4,205 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 150 156 162 169 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 150 156 162 169 What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Successful completion of the training program by the AFM is the clear measure of success in this initiative. In conjunction with the police department, the new officer will also have to participate in a CID/Patrol FTO program to ensure that he has the essentials of police operations prior to full qualification as a peace officer. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Successful completion of the training program by the AFM is the clear measure of success in this initiative. In conjunction with the police department, the new officer will also have to participate in a CID/Patrol FTO program to ensure that he has the essentials of police operations prior to full qualification as a peace officer. With responsibilities to enforce both fire code and criminal law and execute search warrants, a common standard qualification for fire marshal is state certification as a peace officer. Currently, the fire marshal (FM) maintains that certification, but the Assistant Fire Marshal (AFM) does not. In the interest of operational efficiency, to complete the basic training of the AFM, and to ensure that the city has continuity in this position in the future, this initiative will support sending the AFM to POST basic training, including providing all of the necessary equipment. This initiative also provides funds to replace the FM's expired bullet proof vest and purchase a firearm identical to the AFM's (the FM currently has the original issue police .40 caliber, which the rest of the police department has stopped using). CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Fire Investigator POST Certification Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTConduct a staffing analysis for the Fire Prevention Bureau Brief Description of New Program/Service or Improvement of Existing Service Level: FY 2017 Budget 74 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits - Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training 2,700 Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 2,700 Salary/Benefits - Maintenance & Operating 2,700 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 1,775 1,820 1,866 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 1,775 1,820 1,866 - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Target Solutions Alpha Act Fire Scenario Trainer Addition Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTDevelop strategies to maintain/improve the Fire Department's ISO rating Brief Description of New Program/Service or Improvement of Existing Service Level: AlphaACT® FIRE’s is an additional program offered through our online training provider. AlphaACT® FIRE is a web-based training solution that helps fire ground incident commanders build their skills in decision-making in the high stress, chaotic environment of a fire response. This program offers an impressive library of pre-built training, dynamic scenario-based courses meant to help fire ground incident commanders improve their decision-making skills. Along with the library this program offers the ability to build your own scenarios with structures from your own territory and from post incident reports of previous calls. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Improved performance and decision making skills from Officers and Seat Riders (acting officers). Reduced chances of injury on emergency scenes. Improved confidence among all personnel. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). After the initial set up there will only be an annual maintenance contract costs FY 2017 Budget 75 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 9,210 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 9,210 Salary/Benefits 9,210 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 9,578 9,962 10,360 10,774 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 9,578 9,962 10,360 10,774 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Fire Marshal / Emergency Manager Pay Adjustment Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Local comparison - in Roswell, Forsyth County, Gwinnett County, Cherokee County, Sandy Springs, and Alpharetta the Fire Marshal and Emergency Manager are separate positions. Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTConduct a staffing analysis for the Fire Prevention Bureau Brief Description of New Program/Service or Improvement of Existing Service Level: The Fire Marshal position is equivalent to the rank of Battalion Chief and pay with a greater level of responsibility. The Fire Marshal is required to maintain the same certifications as a Battalion Chief in the Operations Bureau (FFI, FFII, NIMS 100-400, Fire Officer I, EMT, Bachelor's Degree). The Fire Marshal's position is also required to be certified as a Fire Inspector, Fire Investigator, Fire Educator, Juvenile Fire setter Intervention Specialist, and Fire Plan Review, POST Certification. This is a total of 94 additional recertification hours annually. In addition, this position has many administrative responsibilities and serves as the Emergency Manager for the City. The Emergency Manager is responsible for coordinating with the County, State and Federal Partners during disasters, developing plans for hazard mitigation, mass evacuation and the regional POD program. Activates the EOC and communicates with the City leadership during EOC events. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This initiative is intended to make an adjustment to pay range 35. The Fire Marshal position is currently performing two roles in the organization at maximum performance. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This initiative will have recurring personnel costs. Notes: FY 2017 Budget 76 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 25,000 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications 200 Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms 500 Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 25,700 Salary/Benefits 25,000 Maintenance & Operating 700 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 26,728 27,797 28,909 30,065 Decreases Operating Costs 10,400 10,816 11,249 11,699 Additional Revenues - - - - Other - - - - Total Operating Impact 37,128 38,613 40,158 41,764 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire P/T Fire Inspector Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTConduct a staffing analysis for the Fire Prevention Bureau Brief Description of New Program/Service or Improvement of Existing Service Level: This position is a part-time, no-benefit position that will assume the annual inspections responsibility currently conducted by the Assistant Fire Marshal. This will free the Captain-level AFM up to perform new construction and supervisory related tasks. It will also allow the department to bring the fire plan review function in-house, eliminating the need for the private contractor to mail the plans out of state to their plan reviewer and giving us more direct coordination between the plan review and inspection process (Fire Marshal already reviews site plans, plats, and BOE projects). It is only with fire plans that inspections and plan review are handled separately...in both Building and Community Development, the plan reviews and inspections are conducted by the same department. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This would enhance our efficiency by increasing our ability to provide timely plan review services, free the Captain-level employee up for management and new construction/development-related tasks, and provide more flexibility in our administrative model to meet the needs of the building and business community (both for annual inspections and new construction). This initiative should have a positive impact both on plan review efficiency and provide more consistency on annual inspection programs. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This initiative will have recurring personnel costs but will reduce liability and inefficiency across the operational side of the fire department. It will also allow the City to eliminate the 90% share of the outside contract plan reviewer and retain that off setting revenue stream. FY 2017 Budget 77 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits - Professional Fees 65,000 Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment TOTAL 65,000 Salary/Benefits - Maintenance & Operating 65,000 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTIdentify staffing needs and make sound recommendations as needed Brief Description of New Program/Service or Improvement of Existing Service Level: This is a project to re-align and correct the geometry of the existing GIS parcel dataset that the City receives from Fulton County. Currently the geometry of the parcels is of very poor quality and is not being maintained correctly by the County. This project would encompass georeferencing and/or COGO drawing of all subdivision plats, LDPs, capital improvement plans and other documents to place the parcels in their correct geographic location. This project will increase the geographic accuracy of the parcel dataset and any future analyses that will use this dataset. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The measuremenst used to gauge performance will be: An increased level of service and accuracy to the end users Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). No additional costs CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Parcel Realignment Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2017 Budget 78 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 100,990 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications 920 Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training 1,500 Maintenance Contracts - General Supplies 1,500 Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel 1,167 Food/Meals - Books/Periodicals - Uniforms 1,500 Machinery/Equipment - Furniture/Fixtures - Other Equipment 5,000 TOTAL 112,577 Salary/Benefits 100,990 Maintenance & Operating 11,587 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 104,020 107,140 110,354 113,665 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 104,020 107,140 110,354 113,665 Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTIdentify staffing needs and make sound recommendations as needed Brief Description of New Program/Service or Improvement of Existing Service Level: This position will provide oversight and management of equipment, machinery, buildings and other facilities including budgets and scheduling of routine maintenance operations. This position will report directly to the City Architect. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). These activities are currently being performed by our Parks and Recreation Department in a limited number of city owned facilities. As the number of city owned facilities has grown the need for qualified professional facilties management will be necessary to ensure adequate service is provided to the facility users and to ensure that the systems are inspected and maintained to ensure the most efficient use and longest life of those systems. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This position have recurring salary and benefits costs as well as associated supplies and vehicle maintenance. The salary and benefits would be $100,990 annually. Since the position would start once City Hall is constructed, we are submitting a request for 6 months of the salary. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Facilities Manager Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2017 Budget 79 M&O Initiatives Strategy: Objective/Initiative: Salary/Benefits - Professional Fees 30,000 Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 30,000 Salary/Benefits - Maintenance & Operating 30,000 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Strategic, Efficient & Engaged Government Recognize future challenges or threats and plan for them today ACCOUNT DESCRIPTION BUDGET REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Professional Services Assistance to Develop Processes and Guidelines for the use of Community Septic Systems Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Brief Description of New Program/Service or Improvement of Existing Service Level: This service will provide specific professional assistance to staff in developing guidelines and processes for the use of Community Septic Systems within the city. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Council has directed staff to develop a program by which they can determine when the use of community septic systems would be appropriate for use within the city. The development of these guidelines and subsequent adoption by the city council will be the measurement of the initiative. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). It is anticipated that any future costs would be related only to specific reviews of proposed community spetic systems and related directly to this intiative request. FY 2017 Budget 80 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 3,848 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 3,848 Salary/Benefits 3,848 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 3,848 3,848 3,848 3,848 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 3,848 3,848 3,848 3,848 Park & Recreation Enrichment ACCOUNT DESCRIPTION BUDGET REQUESTMaintain and Establish New Program Providers Increase the hourly wage of the Counselors at Camp Joyful Soles Currently we are paying counselors at the following rates of pay: Counselor 1 - $8.00/hour, Counselor 2 - $9.00/hour and Lead Counselor - $10.00/hour. I am proposing to raise the rates of pay to a more competative position for this local market. The local fast food restaurants are starting people at $9.25/hour. The counselor's job is substantially more difficult than that of a fast food worker. I am proposing Counselor 1 - $10.00/hr, Counselor 2 - $12.00/hour and Lead Counselor - $14.00/hour. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Counselors are evaluated by the Camp Supervisors with input from the Program Manager. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Given the assumption of two counselor 1's, three counselor 2's and one lead counselor, this nets out to a payroll increase of $13.00/hour. Counselors work for 7.4 weeks at 40 hours per week for a total of 296 hours. Multiplied by the $13.00/hr proposed increase, the fiscal impact is $3,848.00. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Parks & Recreation Pay Increase for Camp Joyful Soles Counselors Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2017 Budget 81 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 84,000 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 84,000 Salary/Benefits 84,000 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTIdentify staffing needs and make sound recommendations as needed Brief Description of New Program/Service or Improvement of Existing Service Level: New full time-job position: "Landscape Architect". The Community Development Department is in need of additional staff assistance regarding landscape design matters. This position will report to the Community Development Director and will be responsible for administering the rural viewshed requirements, plan review, implementation of the tree preservation ordinance, and overseeing the day to day activities of the City Arborist. See attached description and breakdown of weekly tasks. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The measuremenst used to gauge performance will be increased quality of design for landscaping in the rural viewshed; enhanced review of development plans; enhanced professional response to public inquiries;and increase of enforcement of tree preservation ordinance. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The fiscal impact will be the cost of salary/benefits for this employee; and, the use of a computer and phone. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Request for Landscape Architect Position Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2017 Budget 82 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 56,000 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 56,000 Salary/Benefits 56,000 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTIdentify staffing needs and make sound recommendations as needed Brief Description of New Program/Service or Improvement of Existing Service Level: New full time-job position: "Zoning and Development Technician". The Community Development Department is in need of low- level technical and administrative support. This position will report to the Community Development Director and will be responsible for procesing zoning, variance and development applications as well as providing project and clerical support for the staff. See attached jon description and breakdown of weekly tasks. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The measuremenst used to gauge performance will be: a decrease of time required for processing permits; the creation and implementation of a document management system; decrease in response time to telephone and customer service inquiries; and better integration of zoning informationon into the GIS system. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The fiscal impact will be the cost of salary/benefits for this employee; and, the use of a computer and phone. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development New Employee - Zoning and Development Technician Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2017 Budget 83 M&O Initiatives Strategy: Strategic Action Item: Salary/Benefits 84,000 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications 1,000 Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms 400 Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 85,400 Salary/Benefits 84,000 Maintenance & Operating 1,400 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - Brief Description of New Program/Service or Improvement of Existing Service Level: New full time-job position: "Code Enforcement Supervisor". Presently the city's code enforcement efforts are handled by one code enforcement officer who reports to the Support Services Division of the Police Department. Presently, the city is unable to meet community demands in regards to code enforcement. As part of this initiative a Code Enforcement Supervisor would be added to both provide addtional code enforcement response but also coordinate and supervises the citys overall code enforcement efforts. Additionally, the code enforcement program would be placed back within the Community Development Department. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The measurement used to gauge performance will be improved response and handling of code enforcemtn issues throughout the city. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The fiscal impact will be the cost of salary/benefits, uniforms and radio. Strategic, Efficient & Engaged Government Identify staffing needs and make sound recommendations as needed ACCOUNT DESCRIPTION BUDGET REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Request for Code Enforcement Supervisor Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2017 Budget 84 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits - Professional Fees 30,000 Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel Dues & Fees - Education & Training - Maintenance Contracts General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 30,000 Salary/Benefits - Maintenance & Operating 30,000 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - $30,000 - Development of branding and website specific for Milton EcDev, $2,500 - IEDC Professional EcDev courses at Georgia Tech Economic Development ACCOUNT DESCRIPTION BUDGET REQUESTDevelop a working spirit with our business community to foster a reputation for being a great place to do business Brief Description of New Program/Service or Improvement of Existing Service Level: Development of branding and website to compliment recruitment strategy. Showcasing available properties, incentives, demograpics, and overall reasons to choose Milton as your place to build or expand your business. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). We can track the engagement on the website. If we are going to invest in the research provided by Buxton Group, we need to have a central location to showcase the data while recruiting. To send them to our current EcDev page would be to showcase the staff and not the city. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). I would assume that general updates of the website can be made by the EcDev department, but some outside consulting may be needed. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Economic Development Branding & Website Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2017 Budget 85 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits - Professional Fees 50,000 Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel 1,800 Dues & Fees 800 Education & Training 500 Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals 200 Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 53,300 Salary/Benefits - Maintenance & Operating 53,300 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 50,000 50,000 - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 50,000 50,000 - - $50,000 - Buxton Retail Recruitment, $800 Annual ICSC Members, $2,500 Attendance at an ICSC Conference Economic Development ACCOUNT DESCRIPTION BUDGET REQUEST Enhance Recruitment Program Brief Description of New Program/Service or Improvement of Existing Service Level: (1) Commission a study, like the one being proposed by Buxton Group, that will evaulate Milton's current demographics and offerings, and present retail recruitment opportunities using market intelligence to showcase retail potentional to prospective new businesses and run reports to assist local businesses. (2) Using that intelligence, join the International Conference for Shopping Centers (ICSC) and attend an annual conference to actively speak with proposed recuits and match with our developers. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Understanding that business recruitment takes time, Rochester, NY has found a return of $90 to every $1 spent on the Buxton resource over the last 9 years. Evaulating the increased retail recruited through the iniative and efforts made to retain and grow was is currently in the city, can be evaulate in ROI. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Buxton Group recommends a three-year partnership at $50,000 per year. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Economic Development Enhance Recruitment Program Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2017 Budget 86 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits - Professional Fees 7,200 Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 7,200 Salary/Benefits - Maintenance & Operating 7,200 Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs - - - - Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact - - - - The standard rate for video creation is $1,200 per minute of finished video produced. Economic Development ACCOUNT DESCRIPTION BUDGET REQUEST Economic Development Video Series Brief Description of New Program/Service or Improvement of Existing Service Level: In discussion with Community Development, we discovered that a recurring issue is residents and business owners who do not understand our processes. By creating a series of videos that walk people through (for example) how to apply for business permit - and actually show them how that piece of paper moves around City Hall, why each piece is needed, and how to make sure that you bring everything with you the first time. Strategic Plan calls for 6 videos per year. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This will have to measured by customer satisfaction. We can track the number of views and feedback. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). If we have more procedures and it is received well, this would be a cool thing to continue releasing regularly on the city site. Notes: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Economic Development Economic Development Video Series Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2017 Budget 87 M&O Initiatives Goal: Objective/Initiative: Salary/Benefits 50,578 Professional Fees - Equipment R & M - Facilities R & M - Vehicle R & M - Grounds R & M - Land/Building Rental - Vehicle/Equip Rental - Communications - Postage - Advertising - Printing - Travel - Dues & Fees - Education & Training - Maintenance Contracts - General Supplies - Utilities: Water - Utilities: Natural Gas - Utilities: Electricity - Gasoline/Diesel - Food/Meals - Books/Periodicals - Uniforms - Machinery/Equipment - Furniture/Fixtures - Other Equipment - TOTAL 50,578 Salary/Benefits 50,578 Maintenance & Operating - Impact on Future Operating Budgets FY 2018 FY 2019 FY 2020 FY 2021 Increases Operating Costs 52,095 53,658 55,268 56,926 Decreases Operating Costs - - - - Additional Revenues - - - - Other - - - - Total Operating Impact 52,095 53,658 55,268 56,926 Brief Description of New Program/Service or Improvement of Existing Service Level: Through the development of the Strategic Plan, a goal was identified that focused on Economic Development and its importance to the community. There are also numerous initiatives throughout the Plan that relate to the functions of this department. To obtain the goals and objectives in the Plan is more than a part-time person can handle. The request being submitted is for the current part-time Economic Development Manager to transition to full-time. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). An evaluation will be done annually to determine the performance of the position and if there are any areas of improvement that will need to be addressed. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This will be an ongoing operating cost for the city. Strategic, Efficient & Engaged Government Identify staffing needs and make sound recommendations as needed ACCOUNT DESCRIPTION BUDGET REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Economic Development Reclassify Part-Time Economic Development Manager to Full-Time Supportive of which goal from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2017 Budget 88 M&O Initiatives Special Revenue Funds FY 2017 Budget 89 Special Revenue Funds Special Events Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Revenues 201-0000-3479011 EARTH DAY VENDOR FEE 1,755.00 400.00 170.00 2,000.00 305.00 (1,695.00) (84.75) 201-0000-3479012 FARMER'S MARKET VENDOR FEE - 140.00 - - - - - 201-0000-3479013 HOMETOWN JUBILEE VENDOR FEE - - - 1,000.00 - (1,000.00) (100.00) 201-0000-3611000 INTEREST REVENUE 25.93 22.30 9.32 - - - - 201-0000-3711000 CRABAPPLE FEST SPONSOR 27,000.00 6,500.00 2,500.00 15,000.00 8,000.00 (7,000.00) (46.67) 201-0000-3711001 EARTH DAY SPONSOR 3,875.00 2,000.00 2,250.00 4,500.00 2,550.00 (1,950.00) (43.33) 201-0000-3711003 MAYOR'S RUN SPONSOR 500.00 1,000.00 2,000.00 1,000.00 1,000.00 - - 201-0000-3711030 DONATIONS/MGG - 1,610.00 310.29 - - - - 201-0000-3891031 OTHER MISC REVENUE / MAYOR'S RUN REG. FEE 447.20 675.00 375.00 - - - - 201-0000-3912030 OPERATING TRANSFER IN FROM GENERAL FUND - - - - 10,550.00 10,550.00 - 201-0000-3912040 HOTEL/MOTEL TAX FUND 47,023.80 52,020.06 47,000.00 47,000.00 47,000.00 - - Total Revenues 80,626.93 64,367.36 54,614.61 70,500.00 69,405.00 (1,095.00) (1.55) Artisan Farmer's Market 201-1500-521200012 PROF FEES/ARTISAN FARMER'S MARKET - 1,720.00 - - - - - 201-1500-523300012 ADVERTISING/ARTISAN FARMER'S MARKET - 1,400.00 - 2,100.00 - (2,100.00) (100.00) 201-1500-523400012 PRINTING/ARTISAN FARMER'S MARKET - - - 500.00 - (500.00) (100.00) 201-1500-531100012 GENERAL SUPPLIES/ARTISAN FARMER'S MARKET - 491.82 - 500.00 - (500.00) (100.00) Total Artisan Farmer's Market - 3,611.82 - 3,100.00 - (3,100.00) (100.00) Christmas in Crabapple 201-1500-521200005 PROF FEES/CHRISTMAS IN CRABAPPLE 1,050.00 300.00 735.00 400.00 1,300.00 900.00 225.00 201-1500-522320005 RENTAL EQUIP & VEHICLES/CHRISTMAS IN CRABA 1,150.00 1,349.00 772.25 2,000.00 300.00 (1,700.00) (85.00) 201-1500-523300005 ADVERTISING/CHRISTMAS IN CRABAPPLE 1,768.84 25.75 - 100.00 350.00 250.00 250.00 201-1500-531100005 GENERAL SUPPLIES/CHRISTMAS IN CRABAPPLE 184.84 641.89 311.48 700.00 500.00 (200.00) (28.57) Total Christmas in Crabapple 4,153.68 2,316.64 1,818.73 3,200.00 2,450.00 (750.00) (23.44) Crabapple Fest 201-1500-521200002 PROF FEES/CRABAPPLE FEST 6,092.00 12,600.44 9,854.00 9,140.00 1,845.00 (7,295.00) (79.81) 201-1500-522320002 RENTAL EQUIP & VEHICLES/CRABAPPLE FEST 4,526.64 7,010.70 268.00 5,000.00 9,025.00 4,025.00 80.50 201-1500-523300002 ADVERTISING/CRABAPPLE FEST 3,861.92 3,470.08 567.14 4,500.00 3,700.00 (800.00) (17.78) 201-1500-523400002 PRINTING/CRABAPPLE FEST 2,834.01 6,397.78 1,365.66 1,200.00 1,700.00 500.00 41.67 201-1500-531100002 GENERAL SUPPLIES/CRABAPPLE FEST 2,453.17 3,028.41 238.13 750.00 750.00 - - 201-1500-531300002 FOOD/MEALS/CRABAPPLE FEST - 385.70 840.49 500.00 1,000.00 500.00 100.00 Total Crabapple Fest 19,767.74 32,893.11 13,133.42 21,090.00 18,020.00 (3,070.00) (14.56) FY 2017 Budget 90 Special Events Fund Special Events Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Earth Day 201-1500-521200006 PROF FEES/EARTH DAY - 2,401.87 5,963.81 3,500.00 3,500.00 - - 201-1500-522320006 RENTAL EQUIP & VEHICLES/EARTH DAY 2,042.57 2,780.11 1,296.00 3,000.00 4,100.00 1,100.00 36.67 201-1500-523300006 ADVERTISING/EARTH DAY 810.65 797.96 350.00 850.00 350.00 (500.00) (58.82) 201-1500-523400006 PRINTING/EARTH DAY 1,261.94 373.99 192.93 300.00 100.00 (200.00) (66.67) 201-1500-531100006 GENERAL SUPPLIES/EARTH DAY 2,189.70 461.25 233.90 400.00 400.00 - - 201-1500-531300006 FOOD/MEALS/EARTH DAY 161.50 64.41 230.42 200.00 250.00 50.00 25.00 Total Earth Day 6,466.36 6,879.59 8,267.06 8,250.00 8,700.00 450.00 5.45 Hometown Jubilee 201-1500-521200014 PROF FEES/HOMETOWN JUBILEE - 1,200.00 2,608.02 1,500.00 1,700.00 200.00 13.33 201-1500-522320014 RENTAL EQUIP & VEHICLES/HOMETOWN JUBILEE - 1,582.75 - 2,000.00 500.00 (1,500.00) (75.00) 201-1500-523300014 ADVERTISING/HOMETOWN JUBILEE - 624.00 1,801.38 1,200.00 1,650.00 450.00 37.50 201-1500-523400014 PRINTING/HOMETOWN JUBILEE - 786.58 126.28 500.00 450.00 (50.00) (10.00) 201-1500-531100014 GENERAL SUPPLIES/HOMETOWN JUBILEE - - 968.71 500.00 800.00 300.00 60.00 201-1500-531300014 FOOD/MEALS/HOMETOWN JUBILEE - 33.80 86.12 300.00 300.00 - - Total Hometown Jubilee - 4,227.13 5,590.51 6,000.00 5,400.00 (600.00) (10.00) Literary Festival 201-1500-521200016 PROF FEES/LITERARY FESTIVAL - - 450.00 2,000.00 850.00 (1,150.00) (57.50) 201-1500-522320016 RENTAL EQUIP & VEHICLES/LITERARY FESTIVAL - - 1,092.25 500.00 1,100.00 600.00 120.00 201-1500-523300016 ADVERTISING/LITERARY FESTIVAL - - 99.83 1,050.00 1,700.00 650.00 61.90 201-1500-523400016 PRINTING/LITERARY FESTIVAL - - 251.36 750.00 525.00 (225.00) (30.00) 201-1500-531100016 GENERAL SUPPLIES/LITERARY FESTIVAL - - 180.81 600.00 600.00 - - 201-1500-531300016 FOOD/MEALS/LITERARY FESTIVAL - - 1,530.90 100.00 250.00 150.00 150.00 Total Literary Festival - - 3,605.15 5,000.00 5,025.00 25.00 0.50 Mayor's Run 201-1500-521200011 PROF FEES/MAYOR'S RUN 250.00 367.00 367.00 500.00 - (500.00) (100.00) 201-1500-522320011 RENTAL EQUIP & VEHICLES/MAYOR'S RUN - - - - 400.00 400.00 - 201-1500-523300011 ADVERTISING/MAYOR'S RUN - 624.00 1,276.00 900.00 800.00 (100.00) (11.11) 201-1500-523400011 PRINTING/MAYOR'S RUN 1,044.80 300.90 223.50 500.00 500.00 - - 201-1500-531100011 GENERAL SUPPLIES/MAYOR'S RUN - - - - 200.00 200.00 - 201-1500-531300011 FOOD/MEALS/MAYOR'S RUN - - - 200.00 - (200.00) (100.00) 201-1500-542500011 OTHER EQUIP/MAYOR'S RUN 1,063.00 - - - - - - Total Mayor's Run 2,357.80 1,291.90 1,866.50 2,100.00 1,900.00 (200.00) (9.52) FY 2017 Budget 91 Special Events Fund Special Events Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Memorial Day 201-1500-521200007 PROF FEES/MEMORIAL DAY 1,000.00 1,380.00 1,450.00 1,700.00 1,700.00 - - 201-1500-522320007 RENTAL EQUIP & VEHICLES/MEMORIAL DAY 3,181.64 3,401.14 3,401.14 3,200.00 3,200.00 - - 201-1500-523300007 ADVERTISING/MEMORIAL DAY 1,396.00 3,680.80 1,450.00 3,200.00 2,200.00 (1,000.00) (31.25) 201-1500-523400007 PRINTING/MEMORIAL DAY 922.95 865.98 1,023.47 500.00 450.00 (50.00) (10.00) 201-1500-531100007 GENERAL SUPPLIES/MEMORIAL DAY 222.96 62.71 179.86 250.00 250.00 - - 201-1500-531300007 FOOD/MEALS/MEMORIAL DAY 391.62 375.97 366.15 250.00 400.00 150.00 60.00 Total Memorial Day 7,115.17 9,766.60 7,870.62 9,100.00 8,200.00 (900.00) (9.89) Other Events 201-1500-521200009 PROF FEES/OTHER EVENTS 23,180.25 567.20 2,929.63 - 500.00 500.00 - 201-1500-522320009 RENTAL EQUIP & VEHICLES/OTHER EVENTS - - - - 250.00 250.00 - 201-1500-523400009 PRINTING/OTHER EVENTS - 47.00 96.00 - 250.00 250.00 - 201-1500-531100009 GENERAL SUPPLIES/OTHER EVENTS 137.94 854.11 732.04 - 150.00 150.00 - 201-1500-531300009 FOOD/MEALS/OTHER EVENTS 62.68 - 85.55 - 100.00 100.00 - Total Other Events 23,380.87 1,468.31 3,843.22 - 1,250.00 1,250.00 - Pancake Breakfast with Santa 201-1500-521200015 PROF FEES/PANCAKE BREAKFAST WITH SANTA - - 350.00 500.00 500.00 - - 201-1500-522320015 RENTAL EQUIP & VEHICLES/PANCAKE BREAKFAST - - 733.46 700.00 800.00 100.00 14.29 201-1500-523300015 ADVERTISING/PANCAKE BREAKFAST WITH SANTA - - - 1,000.00 - (1,000.00) (100.00) 201-1500-523400015 PRINTING/PANCAKE BREAKFAST WITH SANTA - - - - 60.00 60.00 - 201-1500-531100015 GENERAL SUPPLIES/PANCAKE BREAKFAST WITH S - - 443.46 500.00 600.00 100.00 20.00 201-1500-531300015 FOOD/MEALS/PANCAKE BREAKFAST WITH SANTA - - 1,081.43 1,000.00 1,500.00 500.00 50.00 201-1500-542500015 OTHER EQUIP/PANCAKE BREAKFAST WITH SANTA - - 369.97 300.00 - (300.00) (100.00) Total Pancake Breakfast with Santa - - 2,978.32 4,000.00 3,460.00 (540.00) (13.50) Spring Events 201-1500-521200013 PROF FEES/SPRING EVENTS - - - - 800.00 800.00 - 201-1500-522320013 RENTAL EQUIP & VEHICLES/SPRING EVENTS - - - - 400.00 400.00 - 201-1500-523300013 ADVERTISING/SPRING EVENTS - - - - - - - 201-1500-523400013 PRINTING/SPRING EVENTS - - - - 60.00 60.00 - 201-1500-531100013 GENERAL SUPPLIES/SPRING EVENTS - - - - 1,300.00 1,300.00 - 201-1500-531300013 FOOD/MEALS/SPRING EVENTS - - - - - - - Total Spring Events - - - - 2,560.00 2,560.00 - FY 2017 Budget 92 Special Events Fund Special Events Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Summer Series 201-1500-521200010 PROF FEES/SUMMER SERIES 3,128.00 4,212.60 268.00 4,500.00 4,500.00 - - 201-1500-522320010 RENTAL EQUIP & VEHICLES/SUMMER SERIES 869.00 804.00 536.00 900.00 1,200.00 300.00 33.33 201-1500-523300010 ADVERTISING/SUMMER SERIES - 25.00 1,050.00 750.00 1,100.00 350.00 46.67 201-1500-523400010 PRINTING/SUMMER SERIES 832.48 - 576.00 800.00 - (800.00) (100.00) 201-1500-531100010 GENERAL SUPPLIES/SUMMER SERIES 135.33 - - 500.00 500.00 - - 201-1500-531300010 FOOD/MEALS/SUMMER SERIES - 40.75 - 250.00 250.00 - - Total Summer Series 4,964.81 5,082.35 2,430.00 7,700.00 7,550.00 (150.00) (1.95) Tree Lighting 201-1500-521200004 PROF FEES/TREE LIGHTING 700.00 200.00 200.00 200.00 - (200.00) (100.00) 201-1500-522320004 RENTAL EQUIP & VEHICLES/TREE LIGHTING 2,086.80 2,252.64 5,415.00 3,000.00 5,500.00 2,500.00 83.33 201-1500-523300004 ADVERTISING/TREE LIGHTING 414.00 - - - 750.00 750.00 - 201-1500-523400004 PRINTING/TREE LIGHTING - 894.47 695.00 1,000.00 - (1,000.00) (100.00) 201-1500-531100004 GENERAL SUPPLIES/TREE LIGHTING - 2,072.83 591.10 - 500.00 500.00 - 201-1500-531300004 FOOD/MEALS/TREE LIGHTING - - - - 150.00 150.00 - Total Tree Lighting 3,200.80 5,419.94 6,901.10 4,200.00 6,900.00 2,700.00 64.29 Veteran's Day 201-1500-521200003 PROF FEES/VETERAN'S DAY - 400.00 - 400.00 - (400.00) (100.00) 201-1500-522320003 RENTAL EQUIP & VEHICLES/VETERAN'S DAY 500.00 - - 500.00 - (500.00) (100.00) 201-1500-523300003 ADVERTISING/VETERAN'S DAY 823.20 1,294.02 1,050.00 1,300.00 350.00 (950.00) (73.08) 201-1500-531100003 GENERAL SUPPLIES/VETERAN'S DAY 628.49 248.38 9.60 300.00 1,000.00 700.00 233.33 201-1500-531300003 FOOD/MEALS/VETERAN'S DAY - - - - 300.00 300.00 - Total Veteran's Day 1,951.69 1,942.40 1,059.60 2,500.00 1,650.00 (850.00) (34.00) Volunteer Appreciation 201-1500-522320008 RENTAL EQUIP & VEHICLES/VOLUNTEER APPRECI 287.60 287.60 - 300.00 - (300.00) (100.00) 201-1500-531100008 GENERAL SUPPLIES/VOLUNTEER APPRECIATION 581.64 435.87 - 600.00 - (600.00) (100.00) 201-1500-531300008 FOOD/MEALS/VOLUNTEER APPRECIATION 1,009.80 1,320.00 - 2,000.00 2,000.00 - - Total Volunteer Appreciation 1,879.04 2,043.47 - 2,900.00 2,000.00 (900.00) (31.03) Total Expenditures 75,237.96 76,943.26 59,364.23 79,140.00 75,065.00 (4,075.00) (5.15) Total Revenues Over/(Under) Expenditures 5,388.97 (12,575.90) (4,749.62) (8,640.00) (5,660.00) Beginning Fund Balance 37,898.45 43,287.42 30,711.52 25,961.90 Ending Fund Balance 43,287.42 30,711.52 25,961.90 20,301.90 FY 2017 Budget 93 Special Events Fund E911 Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Revenues 215-0000-3425000 PUBLIC SAFETY / E-911 CHARGES 888,153.14 912,706.86 686,636.82 890,000.00 890,000.00 - 0 215-0000-3611000 INTEREST REVENUE 370.40 283.06 95.86 - - - 0 Total Revenues 888,523.54 912,989.92 686,732.68 890,000.00 890,000.00 - - Expenditures 215-3210-523200000 COMMUNICATIONS 15,675.75 16,834.64 17,592.48 19,080.00 - (19,080.00) -100 215-3210-523850100 MAINTENANCE CONTRACTS 1,162,371.25 912,706.86 504,994.15 890,000.00 890,000.00 - 0 215-9000-611101000 OPERATING TRANSFER OUT TO CAPITAL PROJECTS FUND - 400,000.00 36,355.00 43,626.00 - (43,626.00) -100 Total Expenditures 1,178,047.00 1,329,541.50 558,941.63 952,706.00 890,000.00 (62,706.00) (6.58) Total Revenues Over/(Under) Expenditures (289,523.46) (416,551.58) 127,791.05 (62,706.00) - Beginning Fund Balance 768,794.17 479,270.71 62,719.13 62,719.13 13.13 Ending Fund Balance 479,270.71 62,719.13 190,510.18 13.13 13.13 FY 2017 Budget 94 E911 Fund Hotel/Motel Tax Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Revenues 275-0000-3141000 HOTEL/MOTEL TAX 67,023.80 72,020.06 53,327.46 67,000.00 67,000.00 - 0 Total Revenues 67,023.80 72,020.06 53,327.46 67,000.00 67,000.00 - - Expenditures 275-9000-611103000 OP TRF OUT/TO GENERAL FUND 20,000.00 20,000.00 6,327.46 20,000.00 20,000.00 - 0 275-9000-611107000 OP TRF OUT/TO SPECIAL EVENTS FUND 47,023.80 52,020.06 47,000.00 47,000.00 47,000.00 - 0 Total Expenditures 67,023.80 72,020.06 53,327.46 67,000.00 67,000.00 - - Total Revenues Over/(Under) Expenditures - - - - - Beginning Fund Balance - - - - - Ending Fund Balance - - - - - FY 2017 Budget 95 Hotel/Motel Tax Fund Capital Improvement Program FY 2017 Budget 96 Capital Improvement Program Capital Projects Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Revenues 300-0000-3117010 INFRASTRUCTURE MAINT FEES 96,249.37 95,528.66 81,642.54 90,000 95,000 5,000 5.555555556 300-0000-3199000 PENALTIES AND INTEREST / OTHER - 843.67 - - - - 0 300-0000-3245000 INFRASTRUCTURE MAINT PENALTY & INTEREST - - 1,396.67 - - - 0 300-0000-3431000 SIDEWALK REPLACEMENT 19,800.00 82,429.30 - - - - 0 300-0000-3432101 SPECIAL ASSMT/CAP IMPR/CRABAPPLE PAVING FUND 5,250.00 - - - - - 0 300-0000-3432102 SPECIAL ASSMT/CAP IMPR/TRAFFIC CALMING - 1,329.40 - - - - 0 300-0000-3439010 OTHER / TREE RECOMPENSE 75,000.00 147,000.00 94,000.00 - - - 0 300-0000-3441500 UTILITIES / LANDFILL USE FEES 119,337.78 152,410.10 106,273.67 120,000 140,000 20,000 16.66666667 300-0000-3494000 HYA FEES 7,807.50 300-0000-3611000 INTEREST REVENUE 1,923.45 409.08 803.52 500 - (500) -100 300-0000-3711070 DONATION REVENUE/PARKS & RECREATION - 100,000.00 - - - - 0 300-0000-3831000 INSURANCE PROCEEDS - 10,225.00 - - - - 0 300-0000-3831030 INSURANCE PROCEEDS/PARKS AND RECREATION - - 14,399.00 - - - 0 300-0000-3891000 OTHER/OTHER MISC REVENUE - 4,921.00 - - - - 0 300-0000-3891001 ATLANTA HIDTA STIPEND - - 6,000.00 - - - 0 300-0000-3912010 GENERAL FUND 4,982,793.00 4,419,133.00 16,329,956.60 18,763,150 4,749,499 (18,763,150) -100 300-0000-3912022 CAPITAL GRANT FUND - - - - 100,000 100,000 0 300-0000-3912040 E-911 FUND - 400,000.00 36,355.00 43,626 - (43,626) -100 300-0000-3912061 IMPACT FEE FUND/LAW ENFORCEMENT - - - - 15,557 15,557 0 300-0000-3912062 IMPACT FEE FUND/FIRE - - - - 89,145 89,145 0 300-0000-3912063 IMPACT FEE FUND/ROAD - - - - 111,251 111,251 0 300-0000-3912064 IMPACT FEE FUND/PARK - - - - 668,123 668,123 0 300-0000-3921000 PROCEEDS OF SALE OF ASSETS 300.00 - - - - - 0 Total Revenues 5,308,461.10 5,414,229.21 16,670,827.00 19,017,276.00 5,968,575.00 (17,798,200.00) (93.59) Expenditures 300-1110-521200001 PROF FEES/GREEN SPACE BOND INITIATIVE - - 1,300.67 200,000 - (200,000) -100 300-1110-541100001 LAND CONSERVATION - 375,157.52 1,000.00 510,069 300,000 (210,069) -41.18442799 300-1110-541300200 BUILDINGS/FUTURE CITY FACILITIES 26,981.69 - - - - - 0 300-1500-542202000 VEHICLE/REPLACEMENT RESERVE - 19,414.00 - 13,762 - (13,762) -100 300-1510-542401000 COMPUTER / SOFTWARE - 15,653.64 - - - - 0 300-1565-541200001 CITY HALL CONSTRUCTION - - 3,697,360.76 9,935,171 1,293,850 (8,273,171) -83.27155114 300-2650-541300100 BUILDINGS/FACILITY RENOVATIONS - - 1,700.00 55,000 (55,000) (110,000) -200 300-3210-521210001 CONTRACTED/PUBLIC SAFETY COMMUNICATIONS 312,585.20 1,654,794.07 66,833.80 888,089 (595,016) (1,483,105) -166.9995913 300-3210-541300200 BUILDINGS/POLICE/FIRE/COURT FACILITY - - - 30,000 104,702 74,702 249.0066667 300-3210-542202000 VEHICLES / REPLACEMENT RESERVE 402,423.24 242,020.20 144,055.21 161,529 150,000 (11,529) -7.137418049 300-3210-542500001 AUTOMATED LICENSE PLATE READERS 39,917.00 - 20,000.00 - - - 0 300-3510-522280000 STATION REPAIR/STATION 42 ROOF REPLACEMENT 330.00 - - 10,000 - (10,000) -100 300-3510-541200000 SITE IMPROVEMENTS/STATION 43 PARKING LOT REPAIR - - 74,853.48 113,644 - (113,644) -100 300-3510-541200001 SITE IMPROVEMENTS/STATION 42 REPLACEMENT - 6,000.00 - 151,000 (151,000) (302,000) -200 300-3510-541300000 LIVE FIRE TRAINING FACILITY - 12,075.00 8,110.00 487,925 - (487,925) -100 300-3510-542100000 MACHINERY & EQUIPMENT / MACHINERY - 38,189.00 - 8,811 (8,811) (17,622) -200 300-3510-542100001 FUEL MANAGEMENT SYSTEM - 29,822.08 - 3,178 - (3,178) -100 300-3510-542202000 VEHICLE REPLACEMENT RESERVE 194,386.19 104,367.52 978,018.88 1,670,087 350,000 (1,320,087) -79.04300794 300-3510-542500000 OTHER EQUIPMENT 15,180.76 - - - - - 0 300-3510-542507100 ADVANCED LIFE SUPPORT EQUIP - 9,725.00 - - - - 0 300-3510-542507101 AED UNITS - 27,435.45 - 18,783 - (18,783) -100 300-3510-542507102 MASS NOTIFICATION SIRENS 212,755.00 8,925.00 3,515.00 78,320 - (78,320) -100 300-4101-521205000 CONSTRUCTION INSPECTORS 21,223.58 - - 78,688 - (78,688) -100 300-4101-521207300 TRANSPORTATION MASTER PLAN - 47,064.00 162,250.00 177,936 - (177,936) -100 FY 2017 Budget 97 Capital Projects Fund Capital Projects Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Expenditures 300-4101-521207301 NORTH FULTON TRANSPORTATION PLAN - - 24,000.00 35,000 - (35,000) -100 300-4101-522203000 GRAVEL ROADS MAINTENANCE 86,690.40 70,457.24 68,403.76 131,927 115,000 (16,927) -12.83058055 300-4101-522250000 STORMWATER MAINTENANCE 328,888.50 282,046.75 205,552.25 303,964 272,881 (31,083) -10.22588201 300-4101-522251000 NPDES PERMIT COMPLIANCE 5,630.21 1,109.25 350.00 357,741 - (357,741) -100 300-4101-522260000 PAVEMENT MANAGEMENT 3,112,725.87 1,178,706.05 2,115,512.60 2,560,930 1,700,000 (860,930) -33.61786538 300-4101-541200001 SITE IMPROVEMENTS/PW YARD RELOCATION 700.00 - - 205,477 - (205,477) -100 300-4101-541400400 INFRASTRUCTURE / TRAFFIC CALMING - 2,658.81 - 100,904 - (100,904) -100 300-4101-541400900 INFRASTRUCTURE / RESTRIPING 5,267.05 - 70,940.10 181,952 - (181,952) -100 300-4101-541401002 REPLACE SCHOOL ZONE FLASHERS - 53,819.94 - 48,654 - (48,654) -100 300-4101-541401100 INFRASTRUCTURE / EDGE OF PAVEMENT - - - - - - 0 300-4101-541401200 INFRASTRUCTURE / BRIDGE REPLACEMENT 3,033.84 76,655.34 10,195.85 661,483 300,000 (361,483) -54.64736055 300-4101-541401300 INFRASTRUCTURE / SIDEWALKS 10,755.00 22,089.00 263,607.53 1,429,652 - (1,429,652) -100 300-4101-541401600 BETHANY@COGBURN RD INTERSECTION IMPROVMTS 56.00 - - - - - 0 300-4101-541401700 HOPEWELL/FRANCIS/COGBURN INTERSECTION 816,921.50 5,803.62 - 13,148 - (13,148) -100 300-4101-541401701 HOPEWELL @ B'HAM INTERSECTION IMPRV 70,646.40 254,258.90 590,603.98 1,070,478 - (1,070,478) -100 300-4101-541401702 HOPEWELL @ BETHANYS INTERSECTION IMPROV - - 16,835.75 252,083 - (252,083) -100 300-4101-541401703 FREEMANVILLE @ PROVIDENCE & B'HAM INTERSECTION IMP 46,585.00 2,663.00 - 660,752 971,251 310,499 46.9917609 300-4101-541401704 MCGINNIS FERRY INTERCHANGE - - - 50,000 - (50,000) -100 300-4101-541401705 CRABAPPLE NE CONNECTOR - - - 50,000 - (50,000) -100 300-4101-541401706 WEBB RD TURN LANES - 7,000.00 87,975.00 178,000 - (178,000) -100 300-4101-541401707 GREEN RD PEDESTRIAN LIGHTING - 75,148.50 - - - - 0 300-4101-542201000 VEHICLES / NEW VEHICLES - 66,176.36 4,683.83 44,227 10,000 (34,227) -77.38937753 300-4101-542401000 ASSET MANAGEMENT SOFTWARE - - - 60,000 - (60,000) -100 300-4101-542500000 OTHER EQUIPMENT - 11,000.00 13,858.00 15,500 - (15,500) -100 300-4101-542500001 OTHER EQUIPMENT/MOBILE CONTROL CENTER - - - 9,625 - (9,625) -100 300-6110-521200002 PROF FEES/SIGN PROGRAM 7,600.00 - - - - - 0 300-6110-521200004 PROF FEES/STRUCTURE DEMOLITION - - 27,600.00 27,600 - (27,600) -100 300-6110-541200002 SITE IMPROVEMENT/NORTHWESTERN IGA FIELDS - 186,461.80 11,998.00 10,000 - (10,000) -100 300-6110-541200003 PROVIDENCE PARK - 24,445.20 3,500.00 263,610 50,000 (213,610) -81.03258602 300-6110-541300100 BUILDINGS/THOMAS S BYRD SR HOUSE RENOVATIONS 277,389.57 438,859.03 14,972.00 - - - 0 300-6110-541300101 BUILDINGS/BROADWELL PARK PAVILION 272.50 531,349.90 - - 21,445 21,445 0 300-6110-541401401 TRAILS/PARK & TRAIL EXPANSION 380,066.96 34,809.48 - 2,000,000 493,123 (1,506,877) -75.34385 300-6110-542200000 MACHINERY & EQUIPMENT/VEHICLES - - 12,140.00 17,000 - (17,000) -100 300-6110-542201000 VEHICLES / NEW VEHICLES - 26,920.98 - - - - 0 300-7410-521200001 PROF FEES/DOWNTOWN MILTON MASTER PLAN - - 8,363.70 80,000 - (80,000) -100 300-7410-521200006 PROF FEES/FORM BASED CODE/TDR ORDINANCE 264.56 29,219.59 - - - - 0 300-7410-521200007 PROF FEES/GATEWAY SIGNAGE & HISTORIC MARKERS 7,460.00 4,175.00 7,029.48 86,690 35,000 (51,690) -59.62625447 300-7410-541200001 SITE IMPROVEMENT/TREE RECOMPENSE 850.00 94,838.10 29,392.59 160,517 - (160,517) -100 300-9000-579100000 UNALLOCATED - - - - - - 0 300-9000-611103000 TO GENERAL FUND - - - - 243,000 243,000 0 Total Expenditures 6,387,586.02 6,071,314.32 8,746,512.22 25,658,906.00 5,600,425.00 (19,690,331.00) (76.74) Total Revenues Over/(Under) Expenditures (1,079,124.92) (657,085.11) 7,924,314.78 (6,641,630.00) 368,150.00 Beginning Fund Balance 8,960,702.69 7,881,577.77 7,224,492.66 7,224,492.66 582,862.66 Ending Fund Balance 7,881,577.77 7,224,492.66 15,148,807.44 582,862.66 951,012.66 FY 2017 Budget 98 Capital Projects Fund Capital Grant Fund Account Number Account Name FY 2014 Total Activity FY 2015 Total Activity FY 2016 YTD Activity FY 2016 Budget FY 2017 Dept Requests Increase / (Decrease) % Revenues 340-0000-3313510 FED GOV GRANT/CAPITAL/IND/GDOT CRABAPPLE STREETSCP - - - 500,000 - (500,000) -100 340-0000-3313511 FED GOV GRANT/CAPITAL/IND/GDOT TAP (BIG CREEK)11,377.40 41,890.80 98,199.61 146,732 - (146,732) -100 340-0000-3313571 FED GOV GRANT/CAPITAL/INDIRECT/CDBG FUNDING - - 32,618.71 24,700 - (24,700) -100 340-0000-3341101 ST GOV GRANTS/OP-CAT/DIRECT/LMIG 275,873.39 278,683.72 280,075.69 200,000 200,000 - 0 340-0000-3341510 STATE GOV GRANT/OP-CAT/GDOT HPP FUNDS 60,361.82 614,695.30 2,200,000.00 5,938,408 - (5,938,408) -100 340-0000-3343102 MARTA GRANT - 102,705.00 2,787.50 74,650 - (74,650) -100 340-0000-3343105 STATE GOV GRANT/SR 9 @ BETHANY BEND INTERSCTN IMPR 42,274.40 16,853.60 - 872 - (872) -100 340-0000-3343106 STATE GOV GRANT/GDOT-SIGNAGE LANDSCAPE - - - 4,062 - (4,062) -100 340-0000-3361000 LOCAL GOV GRANT/TRAIL CONN TO BIG CREEK GREENWAY 15,000.00 15,000.00 - - - - 0 340-0000-3611000 INTEREST REVENUE 318.81 82.42 250.06 - - - 0 340-0000-3912010 FROM GENERAL FUND - 600,180.00 876,935.17 911,202 - (911,202) -100 Total Revenues 405,205.82 1,670,090.84 3,490,866.74 7,800,626.00 200,000.00 (7,600,626.00) (800.00) Expenditures 340-4101-522260000 PAVEMENT MANAGEMENT 275,873.39 278,683.72 - 200,000 200,000 - 0 340-4101-541400100 INFRASTRUCTURE / BHAM @ PROVIDENCE 113,067.65 1,834.83 - - - - 0 340-4101-541400500 INFRASTRUCTURE/ARNOLDMILL@NEW PROVIDENCE - - - - - - 0 340-4101-541400510 INFRASTRUCTURE/SR372 (CRABAPPLE RD-B'HAM HWY)203,286.80 3,353,224.75 458,122.45 4,675,792 (100,000) (4,775,792) -102.1386751 340-4101-541401300 INFRASTRUCTURE / SIDEWALKS (CDBG)- 16,200.00 16,418.71 8,500 - (8,500) -100 340-4101-541401800 INFRASTRUCTURE/MARTA 95,787.50 480.00 71,862.07 71,438 - (71,438) -100 340-4101-541401801 INFRASTRUCTURE/CRABAPPLE STREETSCAPE 79,317.69 30,749.58 15,536.37 643,432 - (643,432) -100 340-4101-541401802 INFRASTRUCTURE/DEERFIELD @ MORRIS INTERSECTION IMP 150,918.79 - - - - - 0 340-4101-541401803 INFRASTRUCTURE/SR 9 @ BETHANY BEND INTERSCTN IMPRV 73,133.50 776.50 2,000.00 51,091 - (51,091) -100 340-4101-541401804 INFRASTRUCTURE/TRAIL CONN TO BIG CREEK GREENWAY 66,585.31 121,142.69 39,466.15 62,272 - (62,272) -100 340-7410-521200003 PROF FEES/GATEWAY SIGNAGE & HISTORIC MARKERS 2,290.00 - - 4,900 - (4,900) -100 340-9000-611101000 OPERATING TRANSFER OUT TO CAP PROJ FD - - - - 100,000 100,000 0 Total Expenditures 1,060,260.63 3,803,092.07 603,405.75 5,717,425.00 200,000.00 (5,517,425.00) (96.50) Total Revenues Over/(Under) Expenditures (655,054.81) (2,133,001.23) 2,887,460.99 2,083,201.00 - Beginning Fund Balance 705,086.66 50,031.85 (2,082,969.38) (2,082,969.38) 231.62 Ending Fund Balance 50,031.85 (2,082,969.38) 804,491.61 231.62 231.62 FY 2017 Budget 99 Capital Grant Fund Previous Year's Plan New/Revised Request Total Request Mayor & Council Land Conservation - 885,227 300,000 - 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,985,227 - - Mayor & Council Green Space Bond Initiative 200,000 200,000 - - - - - - - - - 200,000 - - General Administration Vehicle Replacement Reserve - 33,176 10,000 (10,000) - 10,000 10,000 10,000 10,000 10,000 10,000 93,176 - - IT (new)Records Management System 200,000 - 200,000 200,000 - - - - - - 200,000 - - IT (new)Local Backup Appliance 18,600 - 18,600 18,600 - - - - - - 18,600 - - General Govt Buildings City Hall 12,813,801 11,151,801 1,293,850 368,150 1,662,000 - - - - - - 12,813,801 - - Municipal Court Renovation of Court Facility - 55,000 - (55,000) (55,000) - - - - - - - - - Police Public Safety Communications 2,541,190 2,493,206 - (352,016) (352,016) - - - - - - 2,141,190 400,000 - Police Police/Fire/Court Facility 10,800,000 30,000 - 649,741 649,741 - - - - - - 679,741 329,663 9,790,596 - Police Vehicle Replacement Reserve - 805,971 150,000 - 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,855,971 - - Fire Station 42 Roof Repair 10,000 10,000 - - - - - - - - - 10,000 - - Fire Station 43 Parking Lot Repair 113,644 113,644 - - - - - - - - - 113,644 - 0 Fire Station 42 Replacement 2,157,000 157,000 1,410,000 (1,561,000) (151,000) - 157,000 1,994,000 - - - 2,157,000 - - Fire Live Fire Training Facility 550,000 500,000 - - - - - - - - - 500,000 50,000 - - Fire Station 41 Generator Replacement 38,189 47,000 - (8,811) (8,811) - - - - - - 38,189 - - Fire Fuel Management System 33,000 33,000 - - - - - - - - - 33,000 - - Fire Apparatus/Vehicle Replacement - 1,968,841 350,000 - 350,000 400,000 450,000 450,000 450,000 450,000 450,000 4,968,841 - - Fire AED Units 46,218 46,218 - - - - - - - - - 46,218 - - Fire Mass Notification Sirens 300,000 300,000 - - - - - - - - - 300,000 - - Fire SCBA Replacement 280,502 - - - - 140,251 140,251 - - - - 280,502 - - Fire West Side Fire Station 2,100,000 - - - - - - - 150,000 1,950,000 - 2,100,000 - - Public Works Asset Management Software 60,000 60,000 - - - - - - - - - 60,000 - - Public Works Bridge Replacement Program - 741,172 300,000 - 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,841,172 - - Public Works Construction Inspectors - 99,912 43,732 (43,732) - 45,044 46,395 47,787 49,221 50,698 52,219 391,276 - - Public Works Crabapple NE Connector Rd 2,300,000 50,000 - - - 1,300,000 - 950,000 - - - 2,300,000 - - Public Works Crabapple Parking Deck - - - - - - - - - - - - - - Public Works Crabapple SE Connector - - - - - - - - 150,000 - - 150,000 - - Public Works Crabapple Streetscape 753,500 253,500 - - - - - - - - - 253,500 500,000 - Public Works Gravel Roads Maintenance - 289,074 115,000 - 115,000 115,000 115,000 115,000 115,000 115,000 115,000 1,094,074 - - Public Works Intersection-Bethany @ Providence 1,460,000 - 60,000 (60,000) - 60,000 - - - - - 60,000 - 1,400,000 Public Works Intersection-Crabapple @ Birmingham 8,538,010 2,319,602 - (100,000) (100,000) - - - - - - 2,219,602 6,318,408 - Public Works Intersection-Freemanville @ Providence & B'ham 2,624,557 710,000 890,000 (30,000) 860,000 816,804 - - - - - 2,386,804 237,753 - - Public Works Intersection-Hopewell @ Bethany Bnd/Bethany Way 295,000 295,000 - - - - - - - - - 295,000 - 0 Public Works Intersection-Hopewell @ Birmingham 1,581,000 1,485,000 - - - - - - - - - 1,485,000 96,000 - - Public Works Intersection-Hopewell @ Hamby 1,175,000 - - - - - - 75,000 1,100,000 - - 1,175,000 - - Public Works Intersection-Hopewell @ Thompson 1,745,365 - - - - - - - 400,000 1,345,365 - 1,745,365 - - Public Works Intersection-Hopewell/Francis/Cogburn 992,103 992,103 - - - - - - - - - 992,103 - (0) Public Works Intersection-SR9 @ Bethany Bend 125,000 65,000 - - - - - - - - - 65,000 60,000 - Public Works Intersection-Webb Rd Turn Lanes 185,000 185,000 - - - - - - - - - 185,000 - - Public Works McGinnis Ferry Interchange 50,000 50,000 - - - - - - - - - 50,000 - - Public Works NPDES - 364,480 50,000 (50,000) - 50,000 50,000 50,000 50,000 50,000 50,000 664,480 - - Public Works Pavement Management - 6,826,112 1,700,000 - 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 18,726,112 2,180,807 - Public Works Repair Major Stormwater Structures - 914,899 275,000 (2,119) 272,881 275,000 275,000 275,000 275,000 275,000 275,000 2,837,780 - - Public Works Replace School Zone Flashers 103,000 103,000 - - - - - - - - - 103,000 - - Public Works Re-Striping Existing Roads - 187,219 80,000 (80,000) - 80,000 80,000 80,000 80,000 80,000 80,000 667,219 - - Public Works Sidewalk Construction & Repair - 1,407,770 100,000 (100,000) - 100,000 100,000 100,000 100,000 100,000 100,000 2,007,770 79,426 - Capital Project Name 2017 - 2023 Capital Improvement Plan Funding Source: Operating Budget Planned Funding Requests Unfunded Amount Other Funding Source 2017 - 2023 Funding from Operating Budget Previously Allocated Estimated Total CostDepartment Funding from Impact Fees 2023 Plan 2022 Plan 2021 Plan 2020 Plan 2019 Plan 2018 Plan 2017 FY 2017 Budget 100 Capital Improvement Program FY 2017 - FY 2023 Previous Year's Plan New/Revised Request Total RequestCapital Project Name 2017 - 2023 Capital Improvement Plan Funding Source: Operating Budget Planned Funding Requests Unfunded Amount Other Funding Source 2017 - 2023 Funding from Operating Budget Previously Allocated Estimated Total CostDepartment Funding from Impact Fees 2023 Plan 2022 Plan 2021 Plan 2020 Plan 2019 Plan 2018 Plan 2017 Public Works Storage Building and Yard Construction 289,145 250,000 - - - - - - - - - 250,000 39,145 - - Public Works Traffic Calming - 102,234 - - - - - - - - - 102,234 1,329 - Public Works Trail Connection to Big Creek Greenway 1,150,000 20,000 300,000 (300,000) - 300,000 300,000 300,000 - - - 920,000 230,000 0 Public Works Transportation Master Plan Update 225,000 225,000 - - - - - - - - - 225,000 - - Public Works Vehicle Replacement Reserve - 169,500 10,000 - 10,000 10,000 10,000 10,000 10,000 10,000 10,000 239,500 10,225 - Public Works Mobile Traffic Control Center 329,518 9,625 - - - 169,893 150,000 - - - - 329,518 - - Public Works Snow Plow 6,000 6,000 - - - - - - - - - 6,000 - - Public Works North Fulton Transportation Plan 35,000 35,000 - - - - - - - - - 35,000 - - Public Works Salt/Sand Spreader 9,500 9,500 - - - - - - - - - 9,500 - - Parks & Recreation Bell Memorial Park 10,294,800 594,800 - - - - - - - - - 594,800 9,700,000 - Parks & Recreation Park & Trail Expansion - 2,000,000 - (153,555) (153,555) - - - - - - 1,846,445 2,651,047 - - Parks & Recreation Utility Vehicle for Bell Memorial Park 17,000 17,000 - - - - - - - - - 17,000 - - Parks & Recreation Vehicle Replacement Reserve - 26,921 - - - - - - - - - 26,921 - - Parks & Recreation Providence Park 338,055 288,055 75,000 (25,000) 50,000 - - - - - - 338,055 - - Parks & Recreation Chadwick Landfill 1,200,000 - - - - 100,000 - 100,000 250,000 250,000 500,000 1,200,000 - - Parks & Recreation Birmingham Park 1,500,000 - - - - - - - - 500,000 1,000,000 1,500,000 - - Parks & Recreation IGA Improvements at Northwestern Middle School 10,000 10,000 - - - - - - - - - 10,000 - - Parks & Recreation Broadwell Park Pavilion Playground 50,000 - - 28,555 28,555 - - - - - - 28,555 21,445 - - Parks & Recreation (new)Master Plan Update 75,000 - 75,000 75,000 - - - - - - 75,000 - - Parks & Recreation (new)Community Center 8,000,000 - - - - - - - - - - - 8,000,000 - Community Development Tree Recompense - - - - - - - - - - - - 258,900 - Community Development Downtown Milton Master Plan 80,000 80,000 - - - - - - - - - 80,000 - - Community Development Gateway/Wayfinding Signage & Historic Markers 212,500 101,453 35,000 71,985 106,985 - - - - - - 208,438 4,062 - Community Development (new)Unified Development Code 200,000 - - 200,000 200,000 - - - - - - 200,000 - - Total 78,211,197 40,174,015 7,547,582 (1,319,202) 6,228,380 6,421,992 4,333,646 7,006,787 5,639,221 7,636,063 5,092,219 82,532,323 3,425,053 37,533,753 1,400,000 FY 2017 Budget 101 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1110-541100001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 376,158 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 509,069 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 885,227 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,985,227 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:885,227 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,985,227 - - - - - - Total: Insert picture Milton Landscape IMPACT ON OPERATING BUDGET: This project should have no impact on the operating budget as the transaction once complete is intended to be held by a land trust and no further action should be required by Milton staff or by using Milton resources. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Open Space Preservation PROJECT DESCRIPTION and/or JUSTIFICATION: The City of Milton invested in a Conservation Plan and it was recently delivered with several recommendations. One of the themes is that Milton should attempt to protect an equal number of acres each year as is developed. While we are still in the process of determining which of many land conservation options will be used, this funding is designed to be a first a step toward our initial conservation transactions. The actual program design is being constructed. This funding will allow us to move beyond the planning phase and into an actual conservation project(s). FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Protect and Preserve Open Space PROJECT NAME:Land Conservation $300,000 2030 Mayor & Council FY 2017 Budget 102 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1110-521200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 1,301 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 200,000 Total Project Cost:200,000 Rollover at FYE 16 198,699 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 200,000 - - - - - - - 200,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:200,000 - - - - - - - 200,000 - - - - - - IMPACT ON OPERATING BUDGET: Should the city move forward with the issuance of a G.O. Bond, there will be annual debt service payments that will affect the operating budget. Without knowing the amount and terms of the bond, it is difficult to estimate what the annual costs will be. It is simply important to note the costs will be significant. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Open Space Preservation PROJECT DESCRIPTION and/or JUSTIFICATION: Recognizing that preservation of open space or green space is a priority of the community, we are looking to explore the option of doing a green print plan and pursuing general obligation bond financing for the preservation of green space. The estimated cost of the green print is around $100k-$150k and the cost of using a firm to assist with the GO bond process is around $37,000. A green print is not a prerequisite to moving this initiative forward, but it is an option and one that should be funded if the City Council decides to move in that direction. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Protect and Preserve Open Space PROJECT NAME:Green Space Bond Initiative $200,000 2017 Mayor & Council FY 2017 Budget 103 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1500-542202000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 19,414 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 13,762 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 33,176 - 10,000 10,000 10,000 10,000 10,000 10,000 93,176 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:33,176 - 10,000 10,000 10,000 10,000 10,000 10,000 93,176 - - 500 - - 500 IMPACT ON OPERATING BUDGET: The impact will involve general vehicle maintenace and gasoline Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for standard replacement of vehicles other than Police, Fire and Public Works FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Admin) $0 N/A General Administration FY 2017 Budget 104 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2017 - 2023 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 200,000 Total Project Cost:200,000 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - 200,000 - - - - - - 200,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 200,000 - - - - - - 200,000 - - 29,000 - - 29,000 Strategic, Efficient & Engaged Government PROJECT NAME:Records Management System $200,000 2017 Information Technology [Type in your strategic action item] PROJECT DESCRIPTION and/or JUSTIFICATION: A new records management system will combine existing records into a single repository that integrates with the city's different software applications to centralize data and increase transparency to citizens. Workflow features will streamline processes, and employees will access the data through a single interface. Having all city records and searchable in one location will result in faster data search and retrieval, reduce the amount of office space needed to store physical records, and increase collaboration between employees and citizens. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Total: Insert picture Insert description of picture IMPACT ON OPERATING BUDGET: The fiscal impact will be the initial cost of implementation, followed by an annually renewed support agreement. The annual cost will be offset by the cancellation of our current annual agreement with Optiview ($11,000) Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues FY 2017 Budget 105 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2017 - 2023 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 18,600 Total Project Cost:18,600 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - 18,600 - - - - - - 18,600 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 18,600 - - - - - - 18,600 - - - - - - Strategic, Efficient & Engaged Government PROJECT NAME:[Enter project name] $18,600 2017 Information Technology [Type in your strategic action item] PROJECT DESCRIPTION and/or JUSTIFICATION: The project cost is for a backup appliance which will reside at city hall. The appliance will manage daily backups of all data not stored in the VC3 cloud. We anticipate a large increase the the city's total data over the next five years, and this device has the capacity for that growth. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Total: Insert picture Insert description of picture IMPACT ON OPERATING BUDGET: This request is for just the hardware appliance which will replace the existing backup device at the city. The annual impact is calculated in the IT-Offsite Backup Service tab of this spreadsheet Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues FY 2017 Budget 106 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1565-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 200,000 Construction 11,668,150 Expended Through FY 16 3,056,547 Land Acquisition 945,651 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:12,813,801 Rollover at FYE 16 8,095,254 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 11,151,801 1,662,000 - - - - - - 12,813,801 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:11,151,801 1,662,000 - - - - - - 12,813,801 - - 162,000 - - 162,000 Insert picture Future Location of City Hall - Crabapple Area IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of general building maintenance, utilities, janitorial services and grounds maintenance. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: In 2014, the City acquired approximately two acres in the heart of Crabapple for the future site of City Hall. The vision is to create a vibrant downtown for Milton in this area. Planning and design work for the building has already begun. The anticipated completion will be in the spring of 2017. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:City Hall $12,813,801 2017 Mayor & Council FY 2017 Budget 107 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 55,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 55,000 (55,000) - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:55,000 (55,000) - - - - - - - - - - 3,000 - 3,000 Provide Responsible and Responsive Government PROJECT NAME:Renovation of Court Facility $0 2016 Municipal Court Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The City is exploring the opportunity to partner with the City of Alpharetta to share the court facility they occupy in Crabapple. Renovations would need to be done to the building to convert space that is currently vacant into offices for our staff. Other renovations include possibly removing the fixed benches and replacing them with non-fixed seating, such as stackable chairs. This would increase the capacity for the building and would affectively be more in-line with the maximum capacity that we currently have. Funds would also be needed to bring the courtroom security into compliance with CALEA standards. Office furniture for 2 employees and 14 filing cabinets containing court records would need to be moved to the new facility. Update: During FY16, it was determined that this was not feasible and decided to go in a different direction. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Alpharetta Municipal Court Facility IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of a monthly lease of $3,000 Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2017 Budget 108 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3210-521210001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction 2,050,000 Expended Through FY 16 2,071,950 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 441,190 Total Project Cost:2,541,190 Rollover at FYE 16 821,256 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 2,493,206 (352,016) - - - - - - 2,141,190 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other-E911 Fund 400,000 - - - - - - - 400,000 Funding Source Total:2,893,206 (352,016) - - - - - - 2,541,190 - - - - - - Insert picture Communication Towers (Stock Image) IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: This will cover the city's share of costs associated with the North Fulton Radio System Authority's implementation of a communications system for four cities in North Fulton. This system will be used by fire and police. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Public Safety Communications $2,541,190 2015 Police FY 2017 Budget 109 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3210-541300200 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 800,000 Construction 10,000,000 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:10,800,000 Rollover at FYE 16 45,557 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 30,000 649,741 - - - - - - 679,741 Debt Financing - - 4,895,298 4,895,298 - - - - 9,790,596 Grant Funding - - - - - - - - - Impact Fees 15,557 104,702 104,702 104,702 - - - - 329,663 Funding Source Total:45,557 754,443 5,000,000 5,000,000 - - - - 10,800,000 - - 161,000 - - 161,000 Insert picture 3.7 Acre Site on Highway 9 Non-Recurring IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of general building maintenance, utilities, janitorial services and grounds maintenance. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: In order to vacate the currently leased City Hall space the city will need to design and build a combined police headquarters and court facility. This will be located on Highway 9 on property currently owned by the city. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount PROJECT NAME:Police/Court Facility $10,800,000 2020 Police Provide Responsible and Responsive Government FY 2017 Budget 110 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3210-542202000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 788,499 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 17,472 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 805,971 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,855,971 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:805,971 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,855,971 - - - - - - Insert picture Police Vehicle IMPACT ON OPERATING BUDGET: The maintenance and gasoline is currently covered in the budget. No additional impact.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning PROJECT DESCRIPTION and/or JUSTIFICATION: This will cover costs of replacement vehicles in the police department. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Police) $0 N/A Police FY 2017 Budget 111 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-522280000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 10,000 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:10,000 Rollover at FYE 16 10,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 10,000 - - - - - - - 10,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:10,000 - - - - - - - 10,000 - - - - - - Insert picture Station 42 Interior Sky Lights IMPACT ON OPERATING BUDGET: No additional impact anticipated.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is to repair the roof on Fire Station 42, which has several leaks in the engine room and roof penetrations. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Station 42 Roof Repair $10,000 2015 Fire FY 2017 Budget 112 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-541200000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 113,644 Expended Through FY 16 74,853 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:113,644 Rollover at FYE 16 38,791 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 113,644 - - - - - - - 113,644 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:113,644 - - - - - - - 113,644 - - - - - - Insert picture Station 43 Parking Lot IMPACT ON OPERATING BUDGET: No impact expected Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is to repair damages to the existing Station 43 parking lot and sidewalks FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Station 43 Parking Lot $113,644 2015 Fire FY 2017 Budget 113 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 157,000 Construction 1,940,000 Expended Through FY 16 6,000 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 60,000 Total Project Cost:2,157,000 Rollover at FYE 16 151,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 157,000 (151,000) - 157,000 1,994,000 - - - 2,157,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:157,000 (151,000) - 157,000 1,994,000 - - - 2,157,000 - - - - - - Insert picture Fire Station 42 (15240 Thompson Road) IMPACT ON OPERATING BUDGET: This project will result in a reduction in M&O costs because of the extreme inefficiency of this facility and costs of upkeep. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for the replacement of Fire Station 42 on Thompson Rd, which provides critical fire and EMS services to the City. It is also constructed on a piece of land with a deed noting use specifically for the location of a fire station. The current structure on this site was built in the 1970s is mainly of corrugated metal construction with a brick facade. The building is past the end of it's life span (Fulton County intended to replace it in 1992) and is in serious need of renovation/reconstruction. As currently configured, it is outside of construction standards (including ADA, National Electrical Code, and various NFPA facility-related codes), to say nothing of the environmental construction. This project anticipates building cost minus site work. Please see Fire Department's 5 Year Plan and Fire Station 42 Assessment document. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Station 42 Replacement $2,157,000 2017 Fire FY 2017 Budget 114 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-541300000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 475,000 Expended Through FY 16 15,715 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:550,000 Rollover at FYE 16 534,285 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 500,000 - - - - - - - 500,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 50,000 - - - - - - - 50,000 Funding Source Total:550,000 - - - - - - - 550,000 - - 500 30,000 - 30,500 Insert picture Fire Training Facility IMPACT ON OPERATING BUDGET: This will have annual maintenance and operating expenses. It will save money by keeping Milton units in the City for their required training and increase our operational readiness overall. It may also contribute to a lower ISO rating. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Live fire training is the basic and most essential aspect of fire training (it is also a required element of firefighting training). This is especially true because it is a critical area that occurs rarely but is the most high-liability and extremely dangerous activity of the department. This project involves the purchase of a basic "Class A" burn building which is a training facility that involves burning pallets, hay, or some other type of natural combustible (as opposed to gas or flammable liquids). As configured in this request, it would require approximately 1 acre of land and a concrete pad. In order to achieve ISO credit for a training facility, the training facility must reside on 2 acres of land. In 2017 the driving pad would be expanded to provide for training and testing drivers on driving and operating emergency vehicles. Also in 2017 a pump/drafting pit would be added, which will allow for training drivers with pumping, drafting and also assist with pump testing which is mandated by NFPA. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Live Fire Training Facility $550,000 2016 Fire FY 2017 Budget 115 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542100000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 38,189 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 38,189 Total Project Cost:38,189 Rollover at FYE 16 8,811 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 47,000 (8,811) - - - - - - 38,189 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:47,000 (8,811) - - - - - - 38,189 - - - - - - Insert picture Station 41 Generator IMPACT ON OPERATING BUDGET: Generator preventive maintenance is already a planned expenditure and is covered in the current M&O budget. No additional fiscal impact is anticipated. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Replace the 36KW Emergency Generator at Fire Station 41. The current generator is 30 years old and is at the end of its serviceable life. Problems identified with the current generator include an oil leak at the head gasket, radiator replacement is recommended, and block heater failure. This generator is powered by natural gas and provides backup electrical power to the entire facility. Most importantly it maintains the dispatch radio alert systems, bay door openers, and the ability to pump both unleaded and diesel fuel during short and long term power outages. Working generators, including maintenance records, are required in the ISO rating system. This initiative covers the cost of a new generator with transfer switch as well as the labor involved with removal/installation. Estimates ranged from $26,000 - $30,000 due to the unknown cost of possibly moving the generator to the exterior of the building and associated electrical work. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Station 41 Generator Replacement $38,189 2015 Fire FY 2017 Budget 116 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542100001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 29,822 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 33,000 Total Project Cost:33,000 Rollover at FYE 16 3,178 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 33,000 - - - - - - - 33,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:33,000 - - - - - - - 33,000 - - - - - - Insert picture Station 43 Fuel Pump IMPACT ON OPERATING BUDGET: No impact expected.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The fuel management system will replace the current one that hasn't been functional in over a year. What this system does is track the fuel usage among departments, as well as control access to the three fueling stations in the City. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Fuel Management System $33,000 2015 Fire FY 2017 Budget 117 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542202000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 387,004 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 1,581,837 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 1,968,841 350,000 400,000 450,000 450,000 450,000 450,000 450,000 4,968,841 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:1,968,841 350,000 400,000 450,000 450,000 450,000 450,000 450,000 4,968,841 - - - - - - Insert picture Engine 43 IMPACT ON OPERATING BUDGET: Preventative maintenance and annual pump testing are budgeted in the M&O budget, no addition cost is expected. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This item represents a planned replacement of the four front line engines. The original three engines/pumpers (Pierce Enforcers) were purchased in 2007. They will be approaching 10 years of service by 2017, a planned replacement plan will likely be necessary. The fourth engine purchased in 2010 will likely require replacement by 2020. Life expectancy of fire apparatus is dependent upon proper maintenance and repairs. NFPA 1911 does not recommend a specific time frame for replacement, safety and reliability is used as a determining factor for replacement. As the fleet ages, maintenance costs escalate proportionately. To date, our fleet has avoided a major breakdown and our preventative maintenance program has been effective. Major breakdowns can and do occur, resulting in costs well into the tens of thousands of dollars. It is recommended that we plan for and purchase one new engine/pumper each year beginning in 2017 as part of our 5 year capital strategy. Some older apparatus will be placed in a reserve status and/or sold. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Apparatus/Vehicle Replacement Reserve (Fire) N/A N/A Fire FY 2017 Budget 118 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542507101 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 27,435 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 46,218 Total Project Cost:46,218 Rollover at FYE 16 18,783 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 46,218 - - - - - - - 46,218 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:46,218 - - - - - - - 46,218 - - - - - - Insert picture AED IMPACT ON OPERATING BUDGET: CPR training and supplies ( Training aides, AED batteries, replacement defibrillation pads and pocket masks) are currently budgeted in the M&O. No additional impact will be experienced. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This is an enhancement to the Heart Ready City Program already in place. This project is to allow the Fire Department to take total responsibility of all AEDs and supplies. AEDs, with adult and child defibrillation pads, including CPR pocket masks will be placed in all City owned vehicles. City owned facilities will receive AEDs, cabinets, including signage. This plan includes CPR and AED training for all City of Milton employees. City Vehicles include: Fire Administrative vehicles - 5 Police vehicles - 11 (3 CID, 3 Admin, 5 new patrol cars) Community Development - 3 Public Works - 3 FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:AED Units $46,218 2015 Fire FY 2017 Budget 119 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542507102 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 225,195 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 300,000 Total Project Cost:300,000 Rollover at FYE 16 74,805 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 300,000 - - - - - - - 300,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:300,000 - - - - - - - 300,000 - - 5,000 - - 5,000 Insert picture Tornado Siren IMPACT ON OPERATING BUDGET: Annual maintenance fee Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project involves providing mass warning sirens strategically located about the city for severe weather emergencies. The current budget in this outline anticipates approximately 10 sirens to cover the city (numbers wont be fully established until the RFP), a communications system for the sirens and annual maintenance for both. This project could likely take until FY 2014 to complete. This is related to the Code Red Initiative from FY 2012. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Emergency Management - Mass Notification Siren Project $300,000 2015 Fire FY 2017 Budget 120 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 280,502 Total Project Cost:280,502 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - 140,251 140,251 - - - - 280,502 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - 140,251 140,251 - - - - 280,502 - - - - - - Insert picture Self Contained Breathing Apparatus IMPACT ON OPERATING BUDGET: We currently have a maintenance program in place for SCBAs. There should be no new added M&O expenses. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project involves replacement of 30 SCBAs, 62 SCBA air cylinders and 62 masks that we currently have in our inventory. Even with our aggressive maintenance program, according to NFPA, air cylinders must be taken out of service after 15 years. Replacement of SCBAs should begin in year 2020. Current pricing: $7,000 per harness, $820 per air tank and $260 per mask. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Self-Contained Breathing Apparatus (SCBA) Replacement $280,502 2020 Fire FY 2017 Budget 121 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 150,000 Construction 1,950,000 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:2,100,000 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - - - - 150,000 1,950,000 - 2,100,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - 150,000 1,950,000 - 2,100,000 - 705,200 10,000 - - 715,200 Intersection of Birmingham Hwy/Providence Rd/New Providence Rd Total: IMPACT ON OPERATING BUDGET: When the fire station construction is completed, there will be additional staffing of 12 firefighters needed for operations. There will also be annual maintenance and utility costs. Revenues Other Maintenance Expenditures Personnel $2,100,000 PROJECT NAME:West Side Fire Station (Station 45) Fire Estimated Annual Impact: Provide Responsible and Responsive Government Engage in Proactive Planning With GIS mapping clearly showing the area of Highway 372 and the New Providence Rd outside the 1 1/2 and 2 1/2 road miles from Fire Stations 41 and 43 required by ISO. Community Development is showing this area as having 405 new residents in 2014. With a new City Hall building down the street, a new fire station will be needed in this area. The City has acquired approximately two acres of land in this area. Strategically positioned, fire crews will have easy access in all directions due to the round about. Future residents in this area of the City will benefit from improved response times and an improved ISO rating city-wide. Public Works has expressed interest in utilizing an area behind this proposed fire station to store materials used during snow and ice events due to it's central location in the City. 2022 PROJECT DESCRIPTION and/or JUSTIFICATION: Planned Funding RequestsPreviously Allocated Total FundingFUNDING SOURCE(S): Unfunded Amount FY 2017 Budget 122 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542401000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 60,000 Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:60,000 Rollover at FYE 16 60,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 60,000 - - - - - - - 60,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:60,000 - - - - - - - 60,000 - - 5,000 - - 5,000 IMPACT ON OPERATING BUDGET: Annual maintenance fees Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This provides for new Public Works software to handle work orders and asset management. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Asset Management Software $60,000 2015 Public Works FY 2017 Budget 123 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401200 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 89,885 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 651,287 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 741,172 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,841,172 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:741,172 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,841,172 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds will be used for design and construction services related to the bridge replacement and improvement program. Bridges will be repaired and maintained in accordance with the recommendations provided in the URS and GDOT inspection reports. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Bridge Replacement Program $0 N/A Public Works FY 2017 Budget 124 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-52120500 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 21,224 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 78,688 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 99,912 - 45,044 46,395 47,787 49,221 50,698 52,219 391,276 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:99,912 - 45,044 46,395 47,787 49,221 50,698 52,219 391,276 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds for assistance in project management and construction inspection for projects in excess of $50,000. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Construction Inspectors $0 N/A Public Works FY 2017 Budget 125 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401705 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction 2,250,000 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:2,300,000 Rollover at FYE 16 50,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 50,000 - 1,300,000 - 950,000 - - - 2,300,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:50,000 - 1,300,000 - 950,000 - - - 2,300,000 - - - - - - Insert picture Crabapple NE Connector and Roundabout at Mayfield Rd and Charlotte Dr IMPACT ON OPERATING BUDGET: The impact to the budget will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Provides for the design and construction of the Crabapple northeast connector road from Charlotte Rd to SR 372 and intersection improvements at Charlotte Road and Mayfield Road as identified in the Crabapple Master Plan. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Crabapple NE Connector $2,300,000 2019 Public Works FY 2017 Budget 126 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - - - - - - - - - - - IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This particular project will bring a parking deck to the Crabapple area as a part of an economic development intiative to create Milton's downtown. It is unclear at this time what estimated costs will be for construction and how it will be funded. The City will be considering funding options in FY 2015 and anticipates bringing forward a proposal to the elected officials. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Crabapple Parking Deck $0 Unknown at this time Public Works FY 2017 Budget 127 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - - - - 150,000 - - 150,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - 150,000 - - 150,000 (150,000) - - - - - Insert picture Southeast Connection Options IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for a new location road at either or both Marstrow Dr and Dunbrody Dr from Broadwell Rd to Mid Broadwell Rd to Charoltte Dr. Estimated costs for each option will be determined at a later date. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Crabapple SE Connector $0 Beyond 2021 Public Works FY 2017 Budget 128 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541401801 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 100,000 Construction 628,500 Expended Through FY 16 120,352 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 25,000 Total Project Cost:753,500 Rollover at FYE 16 633,148 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 253,500 - - - - - - - 253,500 Debt Financing - - - - - - - - - Grant Funding 500,000 - - - - - - - 500,000 Other - - - - - - - - - Funding Source Total:753,500 - - - - - - - 753,500 - - - - - - Insert picture Proposed Typical Section for Mayfield Road IMPACT ON OPERATING BUDGET: The annual impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The project consists of a streetscape enhancement (approximately 1,200 linear feet) along Mayfield Raod (Project begins approximately at the intersection of SR 372/Birmingham Hwy and ends approximatly 130 linear feet east of the intersection of Charlotte Drive). Improvements include: asphalt resurfacing, curb and gutter, sidewalks and curb ramps with ADA accessibility, brick pavers, driveway aprons, storm water drainage pipes and inlets, retaining walls, pedestrian lighting, benches, trash receptacles, crosswalks, pavement markings, street trees, and sod. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Crabapple Streetscape $753,500 2015 Public Works FY 2017 Budget 129 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522203000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 187,372 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 101,702 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 289,074 115,000 115,000 115,000 115,000 115,000 115,000 115,000 1,094,074 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:289,074 115,000 115,000 115,000 115,000 115,000 115,000 115,000 1,094,074 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds would be used to provide supplemental grading and maintenance activities for the 13 miles of gravel roads. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Gravel Roads Maintenance $0 N/A Public Works FY 2017 Budget 130 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 60,000 Construction 1,400,000 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,460,000 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - 60,000 - - - - - 60,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - 60,000 - - - - - 60,000 1,400,000 - - - - - Insert picture Preliminary layout developed by Fulton County IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Bethany Road and Providence Road FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Bethany Rd at Providence Rd $1,460,000 Beyond 2021 Public Works FY 2017 Budget 131 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541400510 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 691,999 Construction 4,557,000 Expended Through FY 16 4,420,339 Land Acquisition 3,289,011 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:8,538,010 Rollover at FYE 16 4,217,671 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 2,319,602 (100,000) - - - - - - 2,219,602 Debt Financing - - - - - - - - - Grant Funding 6,318,408 - - - - - - - 6,318,408 Other - - - - - - - - - Funding Source Total:8,638,010 (100,000) - - - - - - 8,538,010 - - - - - - Insert picture Proposed Crabapple Road Improvements IMPACT ON OPERATING BUDGET: Annual impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project involves improving the existing intersection of SR 372/Mayfield Road/Broadwell Road by adding left turn lanes on SR 372 and Broadwell Road; improving the existing intersection of SR 372 at McFarlin Lane with a single lane roundabout; improving the existing intersection of SR 372 at Crabapple Chase Drive with a single lane roundabout. The typical section and alignment of the existing local roads from the existing intersection of McFarlin Lane and SR 372 to the end of the existing Branyan Trail will be improved to meet the current design standards. Branyan Trail will also be extended approx. 500 feet to the new roundabout located at the intersection of S 372 and Crabapple Chase Drive. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - SR 372 (Crabapple Rd-Birmingham Hwy) (FKA Mayfield at Mid Broadwell Intersection) $8,538,010 2015 Public Works FY 2017 Budget 132 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401703 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 313,000 Construction 1,993,250 Expended Through FY 16 49,248 Land Acquisition 268,307 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 50,000 Total Project Cost:2,624,557 Rollover at FYE 16 676,003 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 710,000 860,000 816,804 - - - - - 2,386,804 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other 15,251 111,251 111,251 - - - - - 237,753 Funding Source Total:725,251 971,251 928,055 - - - - - 2,624,557 - - - - - - Insert picture Intersection Improvement Study Area IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Provides for intersection improvements at two locations Freemanville Road@Providence Road and Freemanville Road@Birmingham Road FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Freemanville Road@Providence Road and Freemanville Road at Birmingham Road $2,624,557 2019 Public Works FY 2017 Budget 133 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401702 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 175,000 Construction 120,000 Expended Through FY 16 47,627 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:295,000 Rollover at FYE 16 247,373 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 295,000 - - - - - - - 295,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:295,000 - - - - - - - 295,000 - - - - - - Insert picture Preliminary improvement concept IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Hopewell Road @ Bethany Bend and Hopewell Road @ Bethany Way FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Hopewell Rd @ Bethany Bend and Hopewell Rd @ Bethany Way $295,000 Beyond 2021 Public Works FY 2017 Budget 134 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401701 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 314,500 Construction 1,132,844 Expended Through FY 16 872,939 Land Acquisition 133,656 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,581,000 Rollover at FYE 16 708,061 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 1,485,000 - - - - - - - 1,485,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 96,000 - - - - - - - 96,000 Funding Source Total:1,581,000 - - - - - - - 1,581,000 - - - - - - Insert picture Proposed Hopewell Road-Birmingham Road Intersection Improvement IMPACT ON OPERATING BUDGET: Annual impact on the O&M budget will be minimal. General landscape maintenance for the central island and an increase in striping costs every 5 years. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project will provide for the design and construction of a roundabout at the Hopewell Road - Birmingham Road intersection. This intersection was identified in the Transportation Master Plan as a priority intersection for operational improvements. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Hopewell Rd at Birmingham Rd $1,581,000 2015 Public Works FY 2017 Budget 135 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 1,100,000 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,175,000 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - - - 75,000 1,100,000 - - 1,175,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - 75,000 1,100,000 - - 1,175,000 - - - - - - Insert picture Identified for Improvement in 2009 CTP IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Hopewell Road @ Hamby Rd FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Hopewell Rd @ Hamby Rd $1,175,000 2021 Public Works FY 2017 Budget 136 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 1,670,365 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,745,365 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - - - - 400,000 1,345,365 - 1,745,365 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - 400,000 1,345,365 - 1,745,365 - - - - - - Insert picture Hopewell Rd at Thompson Rd Existing Configuration IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Hopewell Road @ Thompson Rd FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Hopewell Rd @ Thompson Rd $1,745,365 2022 Public Works FY 2017 Budget 137 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401700 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 118,914 Construction 765,000 Expended Through FY 16 978,954 Land Acquisition 108,189 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:992,103 Rollover at FYE 16 13,149 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 992,103 - - - - - - - 992,103 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:992,103 - - - - - - - 992,103 - - - - - - Insert picture Hopewell Rd/Francis Rd/Cogburn Rd Intersection IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Intersection improvements at the Hopewell/Francis/Cogburn Roads intersection. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Hopewell/Francis/Cogburn Intersection Improvements $992,103 2014 Public Works FY 2017 Budget 138 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541401803 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 50,000 Expended Through FY 16 75,910 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:125,000 Rollover at FYE 16 49,090 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 65,000 - - - - - - - 65,000 Debt Financing - - - - - - - - - Grant Funding (STP)60,000 - - - - - - - 60,000 Other - - - - - - - - - Funding Source Total:125,000 - - - - - - - 125,000 - - - - - - Insert picture Short-Term Operational and Safety Improvements IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project developed a GDOT concept study for intersection improvements at State Route 9 and Bethany Bend. This project was identified in the LCI study and is being funded, in part, by L230 funds from ARC. The purpose of this study is to identify safety and operational problems and solutions. In anticipation of a major roadway widening effort along the SR 9 corridor, this study investigated a series of alternatives to implement in the interim to improve conditions at this intersection. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - State Route 9 @ Bethany Bend $125,000 2016 Public Works FY 2017 Budget 139 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401706 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 35,000 Construction 150,000 Expended Through FY 16 86,350 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:185,000 Rollover at FYE 16 98,650 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 185,000 - - - - - - - 185,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:185,000 - - - - - - - 185,000 - - - - - - Insert picture Preliminary Layout Adding Turn Lanes and Pedestrian Improvements IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project was not identifed in the CTP but a recent traffic study showed an average of 26 accidents per year at this intersection with most related to turning movements. This project involves making turn lane improvements as well as some pedestrian improvements. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Webb Road Turn Lanes $185,000 2015 Public Works FY 2017 Budget 140 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401704 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:50,000 Rollover at FYE 16 50,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 50,000 - - - - - - - 50,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:50,000 - - - - - - - 50,000 - - - - - - Insert picture Proposed Interchange Concept IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This is a joint project with the Forsyth County, City of Alpharetta and the NFCID for PE documents related to the new interchange at Ga400 and McGinnis Ferry Road. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:McGinnis Ferry Interchange $50,000 Unkown at this time Public Works FY 2017 Budget 141 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522251000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 7,089 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 357,391 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 364,480 - 50,000 50,000 50,000 50,000 50,000 50,000 664,480 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:364,480 - 50,000 50,000 50,000 50,000 50,000 50,000 664,480 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for compliance with the city's NPDES stormwater permit compliance requirements FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:NPDES Permit Compliance $0 N/A Public Works FY 2017 Budget 142 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522260000 340-4101-522260000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Cap Proj Cap Grant Construction - Expended Through FY 16 5,726,123 554,557 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Cap Proj Cap Grant Total Project Cost:- Rollover at FYE 16 1,126,239 200,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 6,826,112 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 18,726,112 Debt Financing - - - - - - - - - Grant Funding (LMIG)754,557 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,154,557 Other - Crabapple Paving Fund 26,250 - - - - - - - 26,250 Funding Source Total:7,606,919 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 20,906,919 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds are used for the annual pavement management, resurfacing/reconstruction program and to provide deep patching and edge of roadway repair for those sections of roads which have been prioritized through the pavement management program. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Pavement Management $0 N/A Public Works FY 2017 Budget 143 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522250000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 746,284 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 168,615 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 914,899 272,881 275,000 275,000 275,000 275,000 275,000 275,000 2,837,780 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:914,899 272,881 275,000 275,000 275,000 275,000 275,000 275,000 2,837,780 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds will include the scoping, design and construction of repairs associated with the city's stormwater infrastructure. It is anticipated that as the stormwater system is inspected and inventoried under the requirements of the NPDES stormwater permit that deficiencies in the system will be identified. Funding includes the design and repair to two drainage systems in Thompson Road as well as minor repairs systemwide. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Repair Major Stormwater Structures (as needed) $0 N/A Public Works FY 2017 Budget 144 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401002 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 103,000 Expended Through FY 16 54,346 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:103,000 Rollover at FYE 16 48,654 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 103,000 - - - - - - - 103,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:103,000 - - - - - - - 103,000 - - - - - - Insert picture School Zone Flasher (stock picture) IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is to replace the school zone flashers for Crabapple Elementary-Northwestern Middle-Milton High School. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Replace School Zone Flashers $103,000 2015 Public Works FY 2017 Budget 145 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541400900 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 76,207 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 111,012 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 187,219 - 80,000 80,000 80,000 80,000 80,000 80,000 667,219 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:187,219 - 80,000 80,000 80,000 80,000 80,000 80,000 667,219 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Continue the proactive re-striping of roads. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Re-Striping of Existing Roads $0 N/A Public Works FY 2017 Budget 146 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541301300 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Cap Proj Cap Grant Construction - Expended Through FY 16 32,844 41,959 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Cap Proj Cap Grant Total Project Cost:- Rollover at FYE 16 1,429,652 (17,259) FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 1,407,770 - 100,000 100,000 100,000 100,000 100,000 100,000 2,007,770 Debt Financing - - - - - - - - - Grant Funding-CDBG 24,700 - - - - - - - 24,700 Other-Sidewalk Replacement Fund 54,726 - - - - - - - 54,726 Funding Source Total:1,487,196 - 100,000 100,000 100,000 100,000 100,000 100,000 2,087,196 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Citywide sidewalk and curb & gutter repairs. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Sidewalk Construction and Repair $0 N/A Public Works FY 2017 Budget 147 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 289,145 Construction - Expended Through FY 16 44,523 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:289,145 Rollover at FYE 16 244,622 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 250,000 - - - - - - - 250,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 39,145 - - - - - - - 39,145 Funding Source Total:289,145 - - - - - - - 289,145 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Since deployment, the Fire Department has acquired several capital assets, including four fire engines, one ladder truck, one battalion vehicle, one command trailer, one air trailer, and one TLAER trailer and one TLAER truck, as well as two golf carts. Most of this equipment and all the necessary supporting items are being housed in separate fire stations. In addition, the Fire Department stores fire hose, station supplies, lawn equipment, training equipment, tires, bulky gear, EMS supplies, and numerous other items at various stations. This has created a storage problem. This item involves constructing a large steel storage building behind Fire Station 43. The vision is a three bay building 60' x 75' that would be shared with Public Works for their equipment. A master plan of the area will be performed prior to the construction of the building. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Storage Building and Public Works Yard Construction $289,145 2015 Public Works FY 2017 Budget 148 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541400400 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 2,659 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 100,904 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 102,234 - - - - - - - 102,234 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other-Traffic Calming Revenues 1,329 - - - - - - - 1,329 Funding Source Total:103,563 - - - - - - - 103,563 - - - - - - Insert picture Neighborhood Applications of Traffic Calming Measures IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Section 48-281 (a) of the City of Milton Code of Ordinaces provides for a 50% cost sharing on the part of the city for the installation of basic traffic calming devices. This account provides those funds for potential use on qualifing projects. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Traffic Calming $0 N/A Public Works FY 2017 Budget 149 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541401804 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 250,000 Construction 900,000 Expended Through FY 16 227,194 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,150,000 Rollover at FYE 16 22,806 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 20,000 - 300,000 300,000 300,000 - - - 920,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Alpharetta, NFCID & GDOT TAP 230,000 - - - - - - - 230,000 Funding Source Total:250,000 - 300,000 300,000 300,000 - - - 1,150,000 - - - - - - Insert picture Greenway Connection Study Area IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The City of Milton has completed a local Comprehensive Transportation Plan, North Fulton Comprehensive Transportation Plan, and Livable Centers Initiative that all looked at multi-use connections in areas of the City and regional connections. Milton’s Multi-use Trail Connection to the Big Creek Greenway is a project that creates multi-use connections in the Windward Parkway Activity Center and surrounding areas between regional thoroughfare networks, schools, parks, senior centers, retail, MARTA bus routes, and greenways. Given the potential scope of this project both short and long term connections to the Big Creek Greenway will be evaluated. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Trail Connection to Big Creek Greenway $1,150,000 2019 Public Works FY 2017 Budget 150 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-521207300 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 225,000 Construction - Expended Through FY 16 163,074 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:225,000 Rollover at FYE 16 61,926 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 225,000 - - - - - - - 225,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:225,000 - - - - - - - 225,000 - - - - - - Insert picture Update to the City's First CTP Adopted in 2009 IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The transportation plan update will chart out a path for Milton with a recommended program of transportation projects supporting the City's vision, stakeholder and public supported input, need an purpose, and cost considerations. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Update to Transportation Master Plan $225,000 2015 Public Works FY 2017 Budget 151 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542201000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 140,182 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 39,543 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 169,500 10,000 10,000 10,000 10,000 10,000 10,000 10,000 239,500 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - Insurance Proceeds 10,225 - - - - - - - 10,225 Funding Source Total:179,725 10,000 10,000 10,000 10,000 10,000 10,000 10,000 249,725 - - - - - - IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for standard replacement of Public Works Vehicles FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Public Works) $0 N/A Public Works FY 2017 Budget 152 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542500001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 319,893 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 9,625 Total Project Cost:329,518 Rollover at FYE 16 9,625 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 9,625 - 169,893 150,000 - - - - 329,518 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:9,625 - 169,893 150,000 - - - - 329,518 - - - 10,200 - 10,200 Provide Responsible and Responsive Government PROJECT NAME:Mobile Traffic Control Center $9,625 2016 Public Works Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: Provide signal controller and software communication system. This pilot project will initially allow for wireless signal diagnostics and adjustments from inside a vehicle as opposed to being exposed to the elements at the signal controller. The next phase of the project would allow control of all signalized intersections from a central/mobile location. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Total: IMPACT ON OPERATING BUDGET: The final project would minimize the repsonse, diagnostic and repair time for signal issues by allowing the evaluation of signal problems from one central/mobile location. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues FY 2017 Budget 153 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542500000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 4,720 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 6,000 Total Project Cost:6,000 Rollover at FYE 16 1,280 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 6,000 - - - - - - - 6,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:6,000 - - - - - - - 6,000 - - - 750 - 750 Provide Responsible and Responsive Government PROJECT NAME:Snow Plow $6,000 2016 Public Works Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: Additional snow plow. The third snow plow will allow the deployment of three plows to predetermined routes in the city. The establishment of the three zones will provide the maximum road mileage in each zone to effectively manage with the available staff and resources. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Total: Insert picture Pick up Mounted Snow Plow IMPACT ON OPERATING BUDGET: Between the plow and additional spreader we can eliminate the need for outside contractors in the majority of winter storm events. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues FY 2017 Budget 154 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-521207301 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 35,000 Construction - Expended Through FY 16 24,000 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:35,000 Rollover at FYE 16 11,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 35,000 - - - - - - - 35,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:35,000 - - - - - - - 35,000 - - - - - Provide Responsible and Responsive Government PROJECT NAME:North Fulton Transportation Plan $35,000 2016 Public Works Engage in Proactive Planning PROJECT DESCRIPTION and/or JUSTIFICATION: This is an update to the North Fulton Transportation Plan that was originally developed in 2010. This would be in partnership with the cities of Johns Creek, Alpharetta, Sandy Springs and Roswell. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Total: IMPACT ON OPERATING BUDGET: N/A Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues FY 2017 Budget 155 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542500000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 9,138 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 9,500 Total Project Cost:9,500 Rollover at FYE 16 362 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 9,500 - - - - - - - 9,500 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:9,500 - - - - - - - 9,500 - - 700 - - 700 Provide Responsible and Responsive Government PROJECT NAME:Salt/Sand Spreader $9,500 2016 Public Works Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: The additional 6 cy Salt/Sand spreader will allow staff to handle the majority of winter snow operations in-house without the need and expense for outside contractors. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Total: Insert picture Drop in Salt/Sand Spreader IMPACT ON OPERATING BUDGET: Between the plow and additional spreader we can eliminate the need for outside contractors in the majority of winter storm events. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues FY 2017 Budget 156 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:360-6110-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 368,100 Construction 9,866,700 Expended Through FY 16 10,244,944 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 60,000 Total Project Cost:10,294,800 Rollover at FYE 16 49,856 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 594,800 - - - - - - - 594,800 Debt Financing 9,600,000 - - - - - - - 9,600,000 Grant Funding - - - - - - - - - HYA-Donation 100,000 - - - - - - - 100,000 Funding Source Total:10,294,800 - - - - - - - 10,294,800 - 160,000 600,000 840,000 (10,000) 1,590,000 Insert picture Bell Memorial Park Master Plan IMPACT ON OPERATING BUDGET: Debt service payment amortized over 15 years with a 10 year call and park maintenance.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Renovation of the existing Bell Memorial Park. This project will result in the the construction of two synthetic turf rectangular multi-sport fields, four baseball fields, five new structures (a concession stand, a maintenance building, two storage sheds and a pavilion) and also a one mile walking trail around the park. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Bell Memorial Park $10,294,800 2015 Parks & Recreation FY 2017 Budget 157 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541401401 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 2,668,123 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 2,000,000 - - - - - - - 2,000,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 668,123 646,678 668,123 668,123 - - - - 2,651,047 Funding Source Total:2,668,123 646,678 668,123 668,123 - - - - 4,651,047 - - - - - - IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The funds in this account are allocated for the acquisition or expansion of the city's parks and trails. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Park and Trail Expansion $0 N/A Parks & Recreation FY 2017 Budget 158 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-542200000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 17,000 Expended Through FY 16 12,140 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:17,000 Rollover at FYE 16 4,860 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 17,000 - - - - - - - 17,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:17,000 - - - - - - - 17,000 - - - 250 - 250 Insert picture Utility Vehicle IMPACT ON OPERATING BUDGET: First year maintenance should be nominal as it should include a warranty. Gasoline and normal maintenance should be all that is required. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: When Bell Memorial Park is reconstructed, we will need to acquire a John Deere Model TS Traditional Gator Utility Vehicle (or equivalent) for park maintenance. This vehicle would not be purchased until the summer of 2015 as the park nears completion. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Utility Vehicle for Bell Memorial Park $17,000 2016 Parks & Recreation FY 2017 Budget 159 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-542201000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 26,921 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 0 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 26,921 - - - - - - - 26,921 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:26,921 - - - - - - - 26,921 - - 500 - - 500 Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Parks & Recreation) $0 N/A General Administration Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for standard replacement of vehicles other than Police, Fire and Public Works FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: The impact will involve general vehicle maintenace and gasoline Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2017 Budget 160 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541200003 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction 283,855 Expended Through FY 16 27,945 Land Acquisition 4,200 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:338,055 Rollover at FYE 16 260,110 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 288,055 50,000 - - - - - - 338,055 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:288,055 50,000 - - - - - - 338,055 - - - - - - Insert picture Providence Park IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Providence Park occupies 42 acres of land off Providence Rd. It has been closed to the public since 2004 to cleanup toxic waste found in the soil. Fulton County completed the remediation of the waste spill in 2015 and turned the park over to the City of Milton. During the years the park was closed, it fell into disrepair. The City is currently working to make the park safe for the public to enjoy it once again. We have repaired the fence around the rock quarry and have plans to clear the trails of dead or unsafe trees. Work will begin soon on repairing the bridges along the trails and to secure the old community building that has succumbed to vandalism and years of neglect. The plan is to have the park open in fall 2016 for passive use. The funding request for FY 17 will be used to develop a overall master plan for the park. Funding in future years will be determined once the master plan is completed. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Providence Park $338,055 2021 Parks & Recreation FY 2017 Budget 161 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 100,000 Construction 1,100,000 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,200,000 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - 100,000 - 100,000 250,000 250,000 500,000 1,200,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - 100,000 - 100,000 250,000 250,000 500,000 1,200,000 - - - - - - Insert picture Chadwick Landfill IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of grounds maintenance; however, it is difficult to project estimated costs until a master plan is done of the space. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Chadwick Landfill occupies aver 126 acres of land off Arnold Mill Rd on the northwest end of the City. It is owned and operated by Waste Management and accepts non-hazardous construction and demolition debris. Within the next 3-5 years, it is expected to reach capacity and will be capped by WM. The City anticipates acquiring this land to be used as a park. A master plan will be done to determine how the space will be used. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Chadwick Landfill $1,200,000 2021 Parks & Recreation FY 2017 Budget 162 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 250,000 Construction 1,250,000 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,500,000 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - - - - - 500,000 1,000,000 1,500,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - - 500,000 1,000,000 1,500,000 - - - - - - Insert picture Birmingham Park IMPACT ON OPERATING BUDGET: No impact projected at this time.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This 200+ acre site is on the north end of the City behind Fire Station 43 (750 Hickory Flat Rd). It is currently an undeveloped, passive park that is open to the public for activities like hiking, horseback riding, dog walking, etc. About 40 acres of land and the Fire Station are still held by Fulton County as collateral for a Certificate of Participation they obtained to construct the Station prior to the incorporation of Milton. The debt is scheduled to be paid off in 2019 at which time the land and building will be acquired by the City. A master plan of this park was performed several years ago, but will likely need to be updated as priorities have changed with the Bell Memorial Park land acquisition and re-development. It is unclear at this time what estimated costs will be for any possible development of this park. It is included in the CIP simply as a reminder that this is a future project that will need to be considered. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Birmingham Park $1,500,000 Beyond 2022 Parks & Recreation FY 2017 Budget 163 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 2,000 Construction 8,000 Expended Through FY 16 11,998 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:10,000 Rollover at FYE 16 (1,998) FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 10,000 - - - - - - - 10,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:10,000 - - - - - - - 10,000 - - 2,500 1,000 - 3,500 Provide Responsible and Responsive Government PROJECT NAME:IGA Improvements at Northwestern Middle School $10,000 2016 Parks & Recreation Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: At Northwestern Middle School, we have built three fields for Girls Lacrosse. This triples the previous capacity from last year and supports the expanding program. Unfortunately, we have been providing them a single portable Potty for a bathroom. The program needs bathrooms. One option is to construct bathrooms somewhere near the fields. This is estimated at $100,000+. Northwestern Middle School has offered us an alternative. They have a set of dressing rooms which have three toilets for women and a toilet and two urinals for men. The dressing rooms have outside access and are located close to two of the fields. In order to use them, we must provide a door or gate to restrict access from the dressing room hallway to the back of the stage in the Auditorium/Gym. This has been estimated at about $10,000, with $2,000 estimated at design costs and $8,000 at construction costs. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture This is the hallway we have to restrict access on IMPACT ON OPERATING BUDGET: We will have to provide janitorial services and pay a paper products fee. This fee will be offset by $1,100 reduction in porta potty rental fees. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2017 Budget 164 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2017 - 2023 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541301001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 50,000 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:50,000 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - 28,555 - - - - - - 28,555 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees - 21,445 - - - - - - 21,445 Funding Source Total:- 50,000 - - - - - - 50,000 - - - - - - Park & Recreation Enrichment PROJECT NAME:Broadwell Park Pavilion Playground $50,000 2017 Parks & Recreation [Type in your strategic action item] PROJECT DESCRIPTION and/or JUSTIFICATION: There has been an expressed desire by the community to install a play structure at the Broadwell Pavilion. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Insert description of picture IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2017 Budget 165 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2017 - 2023 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:75,000 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - 75,000 - - - - - - 75,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 75,000 - - - - - - 75,000 - - - - - - IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Increase our capacity for active, passive and linear parks PROJECT DESCRIPTION and/or JUSTIFICATION: The current Master Plan was completed in 2012. The City of Milton has changed since then and it is appropriate to do a new Master Plan, gathering data and public opinion to create a guideline for the next five years. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Park & Recreation Enrichment PROJECT NAME:Parks & Recreation Master Plan Update 75,000 2016 Parks & Recreation FY 2017 Budget 166 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2017 - 2023 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 350,000 Construction 7,650,000 Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:8,000,000 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - - - - - - - - Debt Financing - - - - - 8,000,000 - - 8,000,000 Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - 8,000,000 - - 8,000,000 - 150,000 75,000 - - 225,000 Insert picture Rendering of a Community Center IMPACT ON OPERATING BUDGET: This will result in an ongoing cost of the maintenance of the facility as well as the operation of the facility Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Build an Indoor Community Center PROJECT DESCRIPTION and/or JUSTIFICATION: The City has expanded the inventory of outdoor fields and playspaces. The next step in the development of our Parks facilities is the development of an indoor community center. This could be used for basketball, exercise classes, summer camps, art classes, dance classes, active senior activities and adult activities. We would first do a needs assessment and then a master plan that would then lead into a design and then construction. Costs can be reduced if it is built on land already owned by the City of Milton FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Park & Recreation Enrichment PROJECT NAME:Indoor Community Center $8,000,000 2021 Parks & Recreation FY 2017 Budget 167 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 126,352 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 16 132,548 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Tree Recompense Fees 258,900 - - - - - - - 258,900 Funding Source Total:258,900 - - - - - - - 258,900 - - - - - - IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: To provide for an on-call contract for the purchase of trees, including installation and maintenance costs to service such trees. Said trees to be located within public spaces. These funds are generated from tree recompense fees paid by developers. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Tree Recompense Fund N/A N/A Community Development FY 2017 Budget 168 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-521200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 80,000 Total Project Cost:80,000 Rollover at FYE 16 80,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 80,000 - - - - - - - 80,000 Debt Financing - - - - - - - - - Grant Funding - GDOT - - - - - - - - - Other - - - - - - - - - Funding Source Total:80,000 - - - - - - - 80,000 - - - - - - Structure Economic Growth PROJECT NAME:Downtown Milton Master Plan $80,000 2017 Community Development Plan for Sustainable Growth Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This expenditure will cover the cost of professional planning consultant services to develop a concise "placemaking" plan for the Crabapple/Downtown area. Topics specifically addressed in this plan will include: development of new cross sections for streets as per the "complete streets" principles; delineation of pedestrian trails to enhance conncectivity throughout the area; a parking plan to accommodate future development; development scenarios for vacant land; and, identification of park/greenspace areas. Significant public input will beincorporated in the planning process. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2017 Budget 169 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-521200007 340-7410-521200003 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 30,000 Cap Proj Cap Grant Construction 182,500 Expended Through FY 16 15,664 2,290 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Cap Proj Cap Grant Total Project Cost:212,500 Rollover at FYE 16 82,661 4,900 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget 101,453 106,985 - - - - - - 208,438 Debt Financing - - - - - - - - - Grant Funding - GDOT 4,062 - - - - - - - 4,062 Other - - - - - - - - - Funding Source Total:105,515 106,985 - - - - - - 212,500 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Gateway/Wayfinding Signage and Historic Markers $212,500 2017 Community Development Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Consultant has completed the wayfinding signage study for the City. The requested funds will be used to implement the Downtown Milton/Crabapple phase of this study. Specifically included as part of this request are the following types and number of signs: 15 vehicle directional signs; 6 pedestrian directioal signs; 4 pedestrian directional (informational) signs; 20 seasonal event banners; 100 street sign toppers; and, 30 historic markers (citywide). FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Gateway Signage IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2017 Budget 170 Capital Improvement Program FY 2017 - FY 2023 CAPITAL IMPROVEMENT PROGRAM 2017 - 2023 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 16 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 200,000 Total Project Cost:200,000 Rollover at FYE 16 - FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Operating Budget - 200,000 - - - - - - 200,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 200,000 - - - - - - 200,000 - - - - - - Strategic, Efficient & Engaged Government PROJECT NAME:Unified Development Code 200,000 2021 Community Development Establish a Unified Development Code PROJECT DESCRIPTION and/or JUSTIFICATION: Through the use of professional services, the intent of this project is to create a Unified Development Code that will re-organize and update the City's zoning code, tree ordinance, subdivision regulations, development regulations,and sign ordinance into one coordinated document. By reorganizing and coordinating all of the City's development regulations into one "master" document", confusion regarding our regulations will be eliminated and clarity will be achieved. This will relate to enhanced customer service. Measurement of performance will relate to the completion of the document which is estimated to be 18 to 24 months. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2017 Budget 171 Capital Improvement Program FY 2017 - FY 2023 Page 1 of 2 STATE OF GEORGIA FULTON COUNTY ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT THE FISCAL 2017 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA APPROPRIATING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, ADOPTING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. WHEREAS, the City Manager of the City of Milton has presented a proposed fiscal year 2017 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budgets is a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the fiscal year 2017 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s fiscal year 2017 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. Page 2 of 2 ADOPTED AND APPROVED this 19th day of September, 2016. CITY OF MILTON, GEORGIA By: ________________________ Joe Lockwood, Mayor _____________________________ ___________________________ Council Member Karen C. Thurman Council Member Burt Hewitt _____________________________ ____________________________ Council Member Matt Kunz Council Member Joseph Longoria _____________________________ ____________________________ Council Member Bill Lusk Council Member Rick Mohrig Attest: _______________________________ Sudie AM Gordon, City Clerk First Reading: September 7, 2016 Public Hearing: September 19, 2016 Ratification: September 19, 2016 (SEAL) HOME OF' HE BEST QUALITY OF LIGEORGIA M T I tTON lilt ESTABLISH ED 2006 5L CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 14, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Consideration of a Utility and Fiber Easement Agreement by and between the City of Milton and Verizon Wireless, LLC d/b/a Verizon Wireless respecting the Providence site. MEETING DATE: Monday, September 19, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: RYES () NO CITY ATTORNEY REVIEW REQUIRED: '-N YES () NO APPROVAL BY CITY ATTORNEY:'-NAPPROVED NOT APPROVED PLACED ON AGENDA FOR: Ol, REMARKS: 0 V Toulin PHONE: 678.242.25001 FAX: 678.242.2499 Green :• IMo0cHyoimllfonga.ua www.eityofmlBonga.us n Community \ e,' } 'Ci�TL 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 "' - °`""^•° °^°^'• o Grantee Site Name: Providence UTILITY AND FIBER EASEMENT AGREEMENT THIS UTILITY AND FIBER EASEMENT AGREEMENT (the "Agreement") is made and entered into as of the day of 2016, by and between the City of Milton, Georgia a municipal corporation of the State of Georgia, with its principal office located at 13000 Deerfield Parkway, Suite 107, Milton, Georgia, 30004 ("Grantor"), and Verizon Wireless (VAW) LLC, d/b/a Verizon Wireless, with its principal office located at One Verizon Way, Mail Stop 4AW100, Basking Ridge, New Jersey, 07920 (telephone number 866-862-4404) ("Grantee"). WITNESSETH: WHEREAS, Grantor is the owner of certain real property located in Fulton County, Georgia, described in Deed Book 55079 at Page 290 as recorded in the Office of the Clerk of the Superior Court of Fulton County, Georgia, and also described on Exhibit "A" attached hereto and by this reference made a part hereof (the "Property"); and WHEREAS, Grantor is authorized under O.C.G.A. § 36-30-2 and as set forth in the Charter for the City of Milton, Georgia, as adopted and set forth in 2006 Ga. Laws (Act No. 438), page 3554. Amendments to the original Charter as provided in 2007 Ga. Laws (Act No. 312), page 4276, and 2007 Ga. Laws (Act No. 313), page 4283, and any subsequent amendments, to dispose of any real property, in fee simple or lesser interest, inside or outside the property limits of the city; and WHEREAS, Grantee has leased a portion of the Property, as evidenced by Memorandum of Site Lease Acknowledgement between Sprint Spectrum L.P. and Grantee dated May 25, 2005, recorded in Deed Book 40281, Page 471, aforesaid records, and such leased property is more particularly described on Exhibit "B" attached hereto and by this reference made a part hereof (the "Leased Property"); and WHEREAS, Grantee desires to obtain and Grantor desires to convey a certain perpetual easement described and depicted on Exhibit "C". NOW, THEREFORE, in consideration of the Easement Fee, the mutual promises and benefits hereinafter set forth, and other good and valuable consideration, the receipt, sufficiency and adequacy of which are hereby acknowledged, the parties hereby agree as follows: 1. Within thirty (30) days of the full execution of this Agreement, Grantee shall pay Grantor a one-time fee of THREE THOUSAND FIVE HUNDRED NINETY-ONE AND 00/100 DOLLARS ($3,591.00) as additional rent (the "Easement Fee"), representing full and complete compensation to Grantor for the Easement Property (as defined below). 2. Grantor hereby grants and conveys to Grantee, its agents, independent contractors, subtenants, licensees, tenants and invitees, for the benefit of and as an appurtenance to the Leased Property, a non-exclusive perpetual easement for the purpose of installing, operating, maintaining, repairing and reconstructing utility wires, fiber, poles, cables, conduits, and pipes, over, under, or along the areas shown or described on Exhibit "C" (the "Utility and Fiber Easement" or the "Easement Property"). Grantee shall be permitted to access and conduct maintenance or other activities contemplated by this Agreement in the Utility and Fiber Easement seven (7) days a week, twenty-four 1 (24) hours a day, on foot or by motor vehicle, including trucks, limited to such portions of the Property necessary to traverse in order to access the Easement Property, provided that, when access to the Property is gained by unlocking and opening the entrance gate, Grantee shall immediately close and lock the gate upon entering and exiting the Property and further provided that any damage to the Property caused by motor vehicles, including trucks, accessing the Easement Property shall be restored by Grantee. 3. It is the intent of this Agreement to convey to Grantee certain a non-exclusive easement for the purposes as set forth herein over the entire Easement Property. However, to the extent the grant made hereby shall fail in any respect, or is held to be invalid, in whole or in part, including but not limited to the effectiveness of the grant made hereby, this Agreement shall continue in full force and effect to the full extent of Grantor's interest in and to any part of the Easement Property. 4. With the exception of that portion of the Easement Property which has heretofore been improved and/or paved, if any, Grantee shall pay for all costs incurred in connection with the creation of these easements. Subsequent to Grantee's initial improvements as provided for herein, the responsibility for all necessary maintenance and improvements to the Easement Property shall be allocated between Grantor and Grantee, or any third parties utilizing the Easement Property, based upon the following: After completion of any installation, repair, maintenance or replacement within the Easement Property, Grantee shall leave the Property in a clean and good condition, with all debris removed therefrom and with trenches and cuts properly filled so that all grades, paved areas and seeded grass areas which may have been disturbed by such work are restored to their former condition as nearly as practicable. Areas where dirt has been removed shall be re -seeded and covered with straw by Grantee. Grantee hereby agrees to, and shall be required to restore, at its expense, any physical damage to the Property, or any improvements thereon, to substantially the same condition as existed prior to Grantee's activities, normal wear and tear excluded. Any maintenance of the Easement Property that is otherwise necessary shall remain the responsibility of the Grantor. 5. Prior to Grantee breaking ground for any installation, repairs, maintenance, or replacement within the Easement Property, Grantee shall notify Grantor of Grantee's intent to break ground within the Easement Property. Grantee shall coordinate with Grantor as to the time to complete any such installation, repair, maintenance, or replacement. If the parties cannot reach an agreement on the time for such installation, repairs, maintenance, or replacement, the Grantor shall have the right to determine a reasonable time for such installation, repairs, maintenance, or replacement, in Grantor's sole discretion. Prior to the commencement of any installation, repair, maintenance, or replacement within the Easement Property, and for the duration of any installation, repair, maintenance, or replacement, Grantee shall enclose the Easement Property with caution tape or rope to barricade the operations, which shall be removed only upon the completion of work within the Easement Property and the restoration of the Easement Property to its original condition as required above. 6. This Agreement may be sold, assigned or transferred by Grantee with the prior written approval and consent of Grantor, which approval and consent shall not be unreasonably withheld, conditioned, or delayed, to Grantee's principal, affiliates, subsidiaries of its principal or to any entity which acquires all or substantially all of Grantee's assets in the market defined by the Federal 2 Communications Commission in which the Property is located by reason of a merger, acquisition or other business reorganization. 7. All notices hereunder must be in writing and shall be deemed received, and shall be effective, when: (1) personally delivered, or (2) on the third day after the postmark date if sent by certified mail, postage prepaid, return receipt requested or (3) upon actual delivery when sent by national overnight commercial courier, provided the courier's regular business is delivery service and provided further that it guarantees delivery to the addressee by the end of the next business day following the courier's receipt from the sender, addressed as follows (or any other address that the Party to be notified may have designated to the sender by like notice): GRANTOR: City of Milton 13000 Deerfield Parkway, Suite 107 Milton, Georgia 30004 GRANTEE: Verizon Wireless (VAW) LLC d/b/a Verizon Wireless 180 Washington Valley Road Bedminster, New Jersey 07921 Attn: Network Real Estate 8. Grantor covenants that it is seized of that title to the Easement Property as was conveyed to Grantor from Fulton County pursuant to that certain Quitclaim Deed dated June 2, 2015, recorded in Deed Book 55079, Page 290, Fulton County, Georgia records. 9. It is agreed and understood that this Agreement contains all agreements, promises and understandings between Grantor and Grantee and that no verbal or oral agreements, promises or understandings shall be binding upon either Grantor or Grantee in any dispute, controversy or proceeding at law, and any addition, variation or modification to this Agreement shall be void and ineffective unless made in writing and signed by the parties. 10. This Agreement and the performance thereof shall be governed, interpreted, construed, and regulated by the laws of the State of Georgia. If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the rules, regulations, statutes, and laws of the State of Georgia will control. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia, and Grantee submits to the jurisdiction and venue of such court. 11. This Agreement shall extend to and bind the heirs, personal representatives, successors and assigns of the parties hereof. 12. Grantor does hereby bind itself and its transferees, successors or executors and administrators, to warrant and forever defend all and singular the said Easement Property unto Grantee and Grantee's successors and assigns against Grantor and its transferees, successors or executors and administrators and against every person whomsoever lawfully claiming or to claim the same, or any part thereof. 13. Any reference in this instrument to the plural shall include the singular, and vice versa. 14. The designation "Grantor" and "Grantee" as used herein shall include said parties, their heirs, successors and assigns, and shall include singular, plural, masculine, feminine or neuter as required by context. 15. Grantee covenants and declares that it has obtained all necessary approvals of its board of directors, stockholders, general partners, limited partners or similar authorities to simultaneously execute and bind Grantee to the terms of this Agreement, if applicable. 16. Grantee shall indemnify, defend, and hold harmless the Grantor and Grantor's elected and appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents and volunteers ("Indemnified Party(ies)") from and against any and all claims, suits, actions, judgments, injuries, damages, losses, costs, expenses and liability of any kind whatsoever, including but not limited to attorney's fees and costs of defense against any liabilities that may arise out of Grantee's use of the Property or Easement Property in connection with this Agreement. The obligation to indemnify, defend, and hold harmless the Indemnified Party(ies) shall include violation of any deed restriction of the Grantor's Quitclaim Deed to the Property, but shall not include any claims, suits, actions, judgments, injuries, damages, losses, costs, expenses, and liabilities to the extent they arise out of the negligence or willful misconduct of the Indemnified Party(ies). 17. TO HAVE AND TO HOLD, all the interests, rights and privileges herein granted in and to the Easement Property before described unto Grantee, its successors and assigns, it being agreed that this Agreement shall run with and be appurtenant to the Leased Property of Grantee. [signatures begin on next page] 4 IN WITNESS WHEREOF, the parties have duly executed, sealed and delivered this Agreement as of the date first written above. Attest: Its Printed Name: PV Unofficial Witness [Notary Seal] GRANTOR: CITY OF MILTON, GEORGIA BY: NAME:_ TITLE: [CITY SEAL] GRANTEE: VERIZON WIRELESS (VAW) LLC d/b/a Verizon Wireless BY: L� NAME: Aparna Khurjekar TITLE: Vice President — Field Network �IUIANE,4OTY mORTH CAROLINA L -r• C01!;;�4c110tj uP!RES 8121V2014 Exhibit "A" Property All that tract or parcel of land lying and being located in Land Lot 963, District 2, Section 2, Fulton County, Georgia, within the City of Milton, and being more particularly described as follows: Beginning at a tie rod found at the southwest corner of Land Lot 963, said corner being the common corner of Land Lots 962, 963, 982, and 983; THENCE North 01 degrees 59 minutes 04 seconds East for a distance of 297.48 feet along the west line of Land Lot 963 to an iron pin found (3/4" CT); THENCE North 01 degrees 43 minutes 20 seconds East for a distance of 248.34 feet along the west line of Land Lot 963 to an iron pin found (1/2" R/B); THENCE North 01 degrees 43 minutes 59 seconds East for a distance of 232.27 feet along the west line of Land Lot 963 to an iron pin found (1/2" RB); THENCE North 01 degrees 43 minutes 04 seconds East for a distance of 580.70 feet along the west line of Land Lot 963 to an iron pin found (1" O/T) at the northwest corner of Land Lot 963, said corner being the common corner of Land Lots 910, 911, 962, and 963; THENCE South 89 degrees 12 minutes 52 seconds East for a distance of 1324.71 feet along the north line of Land Lot 963 to a point located in swamp at the northeast corner of Land Lot 963, said corner being the common corner of Land Lots 909, 910, 963, and 964; THENCE. South 00 degrees 22 minutes 59 seconds West for a distance of 359.67 feet along the east line of Land Lot 963 to an iron pin found (1" C/T); THENCE South 02 degrees 08 minutes 09 seconds West for a distance of 984.90 feet along the east line of Land Lot 963 to a tie rod found at the southeast corner of Land Lot 963, said corner being the common corner of Land Lots 963, 964, 981, and 982; THENCE. North 89 degrees 54 minutes 32 seconds West for a distance of 644.91 feet along the south line of Land Lot 963 to an iron pin found (1/2" RIB); THENCE North 89 degrees 42 minutes 36 seconds West for a distance of 68.90 feet along the south line of Land Lot 963 to an iron pin found (1" O/T); THENCE North 89 degrees 45 minutes 49 seconds West for a distance of 613.87 feet along the south line of Land Lot 963 to a tie rod found and the point of beginning. Together with and subject to covenants, easements, and restrictions of record. Said property contains 41.260 acres and is more fully shown on a Survey for City of Milton, Providence Park, by Brumbelow-Reese and Associates, Inc., dated April 2, 2015, bearing their job number 2015-076, and being identified as drawing PROVPRK. on Exhibit "B" Leased Property All that tract or parcel of land lying and being in Land Lot 963 of the 2nd District, 2 n Section, Fulton County, Georgia, and being more particularly described as follows: To find the point of beginning, commence at a point located at the Land Lot corner common to Land Lots 962, 963, 983 and 982; thence running along the Land Lot line common to Land Lots 962 and 963, North 00°42'06" West, 58.88 feet to a point; thence leaving said Land Lot line common to Land Lots 962 and 963 and running North 54'40'13" East, 109.28 feet to a point; thence, 29.22 feet along a curve to the right, having a radius of 17.50 feet and being scribed by a chord bearing South 77°30'10" East, 25.94 feet to a point; thence, South 29°40'33" East, 54.51 feet to a point; thence, 50.95 feet along the arc of a curve to the left having a radius of 57.50 feet and being scribed by a chord beating South 55°02'54" East, 49.30 feet to a point; thence, South 88°30'48" East, 109.54 feet to a point; thence, North 00°33'24" West, 30.00 feet to a point and the true POINT OF BEGINNING; Thence running North 89°26'36" East, 70.00 feet to a point; Thence, South 00°33'24" East, 60.00 feet to a point; Thence, South 89°'26'36" West, 70.00 feet to a point; Thence, North 00°33'24" West, 60.00 feet to a point and the true POINT OF BEGINNING. Said tract contains 0.0964 acres (4,200 square feet), more or less, as shown in a survey prepared for Sprint by Site Design Services, Inc. dated December 04, 2002 and last revised June 05, 2003. 7 Exhibit "C" Description and Depiction of Utility and Fiber Easement Together with a proposed 10 -foot utility easement, lying and being in Land Lot 963 of the 2nd District of the 2nd Section of Fulton County, Georgia, and being more particularly described by the following centerline data: To find the point of beginning, commence at a 1 -inch tractor piece found at the corner common to Land Lots 962, 963, 982 and 983, said piece having a Georgia State Plane coordinate value of N: 1493857.26 E: 2255215.88; thence running North 01'59'05" East, 92.30 feet to a point and the true POINT OF BEGINNING; Thence leaving said right-of-way and running, North 61°01'13" East, 460.97 feet to the ENDING at a point. As shown in a survey prepared for Verizon Wireless by POINT TO POINT LAND SURVEYORS, INC. dated December 29, 2015 and last revised January 6, 2016. [See attached survey for depiction of Utility and Fiber Easement] 2779786lv5 Rio,GEOWAWE GEa s �G ��r=mr� CM, Lf) 05 m m �m;0 I rm (n� ti \ \� ED APPRMVATE SUBJECT PRO—T & LL UNE m m M>. =� ISI \ MD ti Zo D C o mom? \ �m f S� s m O z m� \— ry ~ g� PFPRp.1TE 1.1ECT PROT'ERtt IFVE \\\\�. flG H11 o O \ \ I 1 1his �q N15. "Tema 7 g gv �1 _~ v �K oil. -Em °N o OSx g o 2 ERMUM1 904i *1 gni A-' ; I- AN 198 Symi�i AR CrJp � z \� y \ \� ED APPRMVATE SUBJECT PRO—T & LL UNE m m M>. =� ISI \ MD ti Zo D C o mom? \ �m f S� s m O z m� \— ry ~ g� PFPRp.1TE 1.1ECT PROT'ERtt IFVE \\\\�. flG H11 o O \ \ I 1 1his �q N15. 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Z�InO���ZZ �OCi � Z���AZS �G�i�m�m2m pOm '~am ipOmf'*Im rt'i50G)m0->i inn g �O D O� � 3(mm'mom• cmr�mci mo•a-•yomm=�'as Zz}�ar"``"='oc cZ> _.'at> s2�r�am* lm-b9Nvrya .POmmm m cqcS�Oo> y�om (n /3 �52 A89n.-m2 Q D 9. �7�D O�S� �*+�e s��oc+�n'oz���err_ItD� mm< twTy� psi-�"'�"uciivg o�'a_ mci�zv rTl y mffm*1149yoyz�czi r"oyb 'qyw �cy�i c. yi�yo?o o,ovo r�v_,o y�o r^ �1 �9�'g���2 _ ~yet mf0*1 OCmJ�fOai 2'30(-i00 �2Z \{ mOmm-QMNCy ��y arny� VJ :.m.r��z v� 0 92.30- APPRowMArE sLBEcr PROPERTY a Lt_ Ave 'll N bb \�, \ iqs a�opZ� ogyx > �P:0 A. ammZIA W �CQX�� �\ \ z�o�o amg m • \ \ zoz ��=I F5 4 I\\\T-(hot GEORwniSra~�nm z m m z cEcacux�r i 0 ol�T1 EnN�� \\ z�� N Nz (n LN / _ p� a-,om�r o3 m /----_.. 1--- - roz mzm D / Cl)='om�A opz 5( D set m M°�za sz z c m m� 0 �i �� '• W .\ Qin \ \�r� FF - s - -- -A \ ' X � 064 ® \ C z � 5 '=3, x ., ... o ..7051; �... \ 1 --x C:\\ o ° �\'� ter__ 'Y __ ` rn �o tmn x u g $DmZ � pyo � `z0 EASEheU SURM PREPARED By: m m tD •' ' POINT TO POINT LAND SURVEYORS °$ �y s z N • 1010 Pennsylvania Avenue r 4 m O ` McDonough, GA 30253 m ♦ (p) 678.565.4440 (fl 678.565.4497 s r)°A ati ` r (w) pointtopointsurvey.com �$ Iq cnA W N n ac�,awocnaN��l A A N tp p {a b N q W b is to N O i 22,2,2W � V oObb �n W Cp cnN D�cnb W W$� Vrn V �.� w cu W W 04i 4i .: o N W 0 0 b ,cNT O � O A g — m csaxansr m m m muco p Rmm KmG) oz0) o ��wnZN�z si D m? m? 9 44 CD ,00.09MYZ.EEXON j o ��rk, : /� •\ � o O � �',y� 3nuta Z3,ttvas �3 *`.;.,�'�� m >''>m�>nzz (TI y!%. x GATE x x x—='f F, O�reu H I � oi6[DN+o m ����y��� m ,11;•. .a,x,• Z� - •' is x v !;� > y y0-Im�z�mnm O �•`� 4j `i'y �:.� � \,i �-�immG�m-moi O �! ..'•••• � x �I a/N O m rV fT7 —4 ,N23 aiO- XI 1-71 �Am�N>�� m � S � •LHiRnME ` '—_- __—.•• I �IpP�y' zO �g A��oZzm c� � a H:Q✓'�xI{_§ ", ny0 ;. y� xv�am?o 30,' o�4=x x x x m ,., :r,j .00093bzEE000s -!� v s-6 a.9 Ngrll 1< Mm HPA. 111 gj �a PTO � o - m Cal I lb EASEMENT SURVEY PREPARED BY. r•'�-' o m - p� �D i =r.. a • POINT TO POINT a� G _ � o =■ ,4: LAND SURVEYORS g 7 M ; s N z • 1010 Pennsylvania Avenue to r m McDonough, GA 30253 d` o ' ♦ (p) 678.565.4440 (f) 678.565.4497 ` r (w) pointtopointsurvey.com Eli Upon Recording, Return to: Alaina Shainp, Paralegal Troutman Sanders LLP 600 Peachtree Street, NE Suite 5200 Atlanta, Georgia 30308-2216 STATE OF GEORGIA ) COUNTY OF FULTON ) Grantee Site Name: Providence Cross Reference: Deed Book 55079, Page 290 Fulton County, Georgia records MEMORANDUM OF UTILITY AND FIBER EASEMENT AGREEMENT THIS MEMORANDUM OF UTILITY AND FIBER EASEMENT AGREEMENT (the "Memorandum") is made this day of , 2016, between the City of Milton, Georgia, with its principal office located at 13000 Deerfield Parkway, Suite 107, Milton, Georgia 30004 (hereinafter "Grantor") and Verizon Wireless (VAW) LLC, d/b/a Verizon Wireless, with its principal offices at One Verizon Way, Mail Stop 4AW100, Basking Ridge, New Jersey 07920, (hereinafter "Grantee"; the words "Grantor" and "Grantee" to include their respective heirs, successors and assigns where the context requires or permits). BACKGROUND WHEREAS, Grantor is the owner of certain real property located in Milton, Fulton County, Georgia, described in Deed Book 55079, Page 290 as recorded in the Office of the Clerk of the Superior Court of Fulton County, Georgia, and also described on Exhibit "A" attached hereto and by this reference made a part hereof (the "Property"); and WHEREAS, Grantor is authorized under O.C.G.A. § 36-30-2 and as set forth in the Charter for the City of Milton, Georgia, as adopted and set forth in 2006 Ga. Laws (Act No. 438), page 3554. Amendments to the original Charter as provided in 2007 Ga. Laws (Act No. 312), page 4276, and 2007 1 27797885 Ga. Laws (Act No. 313), page 4283, and any subsequent amendments, to dispose of any real property, in fee simple or lesser interest, inside or outside the property limits of the city; and WHEREAS, Grantee has leased a portion of the Property, as evidenced by Memorandum of Site Lease Acknowledgement between Sprint Spectrum L.P. and Grantee dated May 25, 2005, recorded at Deed Book 40281, Page 471, aforesaid records and such leased property is more particularly described on Exhibit "B" attached hereto and by this reference made a part hereof (the "Leased Property"); and WHEREAS, Grantee desires to obtain and Grantor desires to convey a certain perpetual easement described and depicted on Exhibit "C". NOW, THEREFORE, for and in consideration of the sum of Ten and No/100 Dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the parties hereto, the undersigned hereby agree as follows: 1. Grant of the Easement. Grantor hereby grants and conveys to Grantee, its agents, independent contractors, subtenants, licensees, tenants and invitees, for the benefit of and as an appurtenance to the Leased Property, a non-exclusive perpetual easement for the purpose of installing, operating, maintaining, repairing and reconstructing utility wires, fiber, poles, cables, conduits, and pipes, over, under, or along the areas shown or described on Exhibit "C" (the "Utility and Fiber Easement" or the "Easement Property"). Grantee shall be permitted to access and conduct maintenance or other activities contemplated by this Agreement in the Utility and Fiber Easement seven (7) days a week, twenty-four (24) hours a day, on foot or by motor vehicle, including trucks, limited to such portions of the Property necessary to traverse in order to access the Easement Property, provided that, when access to the Property is gained by unlocking and opening the entrance gate, Grantee shall immediately close and lock the gate upon entering and exiting the Property and further provided that any damage to the Property caused by motor vehicles, including trucks, accessing the Easement Property shall be restored by Grantee. 2. Responsibility to Cooperate. All parties agree that such documentation as is reasonably necessary to carry out the terms and conditions of the Agreement shall be produced, executed and/or delivered by such parties at any time required to fulfill the terms and conditions of the Agreement; provided, however, that any cost and/or expense associated with such documentation shall be the sole responsibility of the Grantee. 3. Governing Law. The Agreement is intended as a contract for the purchase and sale of real property and shall be interpreted in accordance with the laws of the State of Georgia. 4. Successors and Assigns. The terms, covenants and provisions of the Agreement, the terms of which are hereby incorporated by reference into this Memorandum, shall extend to and be binding upon the respective executors, administrators, heirs, successors and assigns of Grantor and Grantee. 5. Entire Agreement. The Agreement constitutes the sole and entire agreement between the parties hereto and no modification of the Agreement shall be binding unless signed by all parties to the Agreement. [signatures begin on next page] 2 27797885 Signed, sealed and delivered in the presence of: i ness `%�.- .MS1Notary Public,Z%C0 .0o4qq ...,,� lei My CommiAG apios: .9 • ! %i �BL1 i /►'�!% m••4- ` (NOTA*'0F��' �' `'��;�(( ��0 Signed, sealed and delivered in the presence of: Witness Ic My Com (NOTARIAL 27797885 GRANTOR: CITY OF MILTON, GEORGIA BY: NAME: TITLE: 3 GRANTEE: VERIZON WIRELESS (VAW) LLC d/b/a Verizon Wireless BY: 6=1 NAME: Aparna Khurjekar TITLE: Vice President — Field Network all Exhibit "A" Property All that tract or parcel of land lying and being located in Land Lot 963, District 2, Section 2, Fulton County, Georgia, within the City of Milton, and being more particularly described as follows: Beginning at a tie rod found at the southwest corner of Land Lot 963, said corner being the common corner of Land Lots 962, 963, 982, and 983; THENCE North 01 degrees 59 minutes 04 seconds East for a distance of 297.48 feet along the west line of Land Lot 963 to an iron pin found (3/4" CT); THENCE North 01 degrees 43 minutes 20 seconds East for a distance of 248.34 feet along the west line of Land Lot 963 to an iron pin found (1/2" R/B); THENCE North 01 degrees 43 minutes 59 seconds East for a distance of 232.27 feet along the west line of Land Lot 963 to an iron pin found (1/2" RB); THENCE North 01 degrees 43 minutes 04 seconds East for a distance of 580.70 feet along the west line of Land Lot 963 to an iron pin found (1" O/T) at the northwest corner of Land Lot 963, said corner being the common corner of Land Lots 910, 911, 962, and 963; THENCE South 89 degrees 12 minutes 52 seconds East for a distance of 1324.71 feet along the north line of Land Lot 963 to a point located in swamp at the northeast corner of Land Lot 963, said corner being the common corner of Land Lots 909, 910, 963, and 964; THENCE, South 00 degrees 22 minutes 59 seconds West for a distance of 359.67 feet along the east line of Land Lot 963 to an iron pin found (1" C/T); THENCE South 02 degrees 08 minutes 09 seconds West for a distance of 984.90 feet along the east line of Land Lot 963 to a tie rod found at the southeast corner of Land Lot 963, said corner being the common corner of Land Lots 963, 964, 981, and 982; THENCE. North 89 degrees 54 minutes 32 seconds West for a distance of 644.91 feet along the south line of Land Lot 963 to an iron pin found (1/2" RJB); THENCE North 89 degrees 42 minutes 36 seconds West for a distance of 68.90 feet along the south line of Land Lot 963 to an iron pin found (1" O/T); THENCE North 89 degrees 45 minutes 49 seconds West for a distance of 613.87 feet along the south line of Land Lot 963 to a tie rod found and the point of beginning. Together with and subject to covenants, easements, and restrictions of record. Said property contains 41.260 acres and is more fully shown on a Survey for City of Milton, Providence Park, by Brumbelow-Reese and Associates, Inc., dated April 2, 2015, bearing their job number 2015-076, and being identified as drawing PROVPRK. 4 27797885 Exhibit "B" Leased Property All that tract or parcel of land lying and being in Land Lot 963 of the 2 n District, 2nd Section, Fulton County, Georgia, and being more particularly described as follows: To find the point of beginning, commence at a point located at the Land Lot corner common to Land Lots 962, 963, 983 and 982; thence running along the Land Lot line common to Land Lots 962 and 963, North 00°42'06" West, 58.88 feet to a point; thence leaving said Land Lot line common to Land Lots 962 and 963 and running North 54'40'13" East, 109.28 feet to a point; thence, 29.22 feet along a curve to the right, having a radius of 17.50 feet and being scribed by a chord bearing South 77'30'10" East, 25.94 feet to a point; thence, South 29°40'33" East, 54.51 feet to a point; thence, 50.95 feet along the arc of a curve to the left having a radius of 57.50 feet and being scribed by a chord beating South 55°02'54" East, 49.30 feet to a point; thence, South 88°30'48" East, 109.54 feet to a point; thence, North 00°33'24" West, 30.00 feet to a point and the true POINT OF BEGINNING; Thence running North 89°26'36" East, 70.00 feet to a point; Thence, South 00°33'24" East, 60.00 feet to a point; Thence, South 89°'26'36" West, 70.00 feet to a point; Thence, North 00°33'24" West, 60.00 feet to a point and the true POINT OF BEGINNING. Said tract contains 0.0964 acres (4,200 square feet), more or less, as shown in a survey prepared for Sprint by Site Design Services, Inc. dated December 04, 2002 and last revised June 05, 2003. 5 27797885 Exhibit "C" Description and Depiction of Utility and Fiber Easement Together with a proposed 10 -foot utility easement, lying and being in Land Lot 963 of the 2"d District of the 2nd Section of Fulton County, Georgia, and being more particularly described by the following centerline data: To find the point of beginning, commence at a 1 -inch tractor piece found at the corner common to Land Lots 962, 963, 982 and 983, said piece having a Georgia State Plane coordinate value of N: 1493857.26 E: 2255215.88; thence running North 01°59'05" East, 92.30 feet to a point and the true POINT OF BEGINNING; Thence leaving said right-of-way and running, North 61'01'13" East, 460.97 feet to the ENDING at a point. 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MEETING DATE: Monday, September 19, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: APPROVED O NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (J YES -t�,NO CITY ATTORNEY REVIEW REQUIRED: () YES -NO APPROVAL BY CITY ATTORNEY: () APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: 0R(y3ol4o REMARKS: ©'* Pouf. PHONE: 678.242.25001 FAX: 678.242.2499GFeeri 4• 'c�.e+i.a` *�4ao IMo�cilyofmlltonga.us l w .cltyofnlHonga.us w u Communi °ind 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 - _• «;Tya To: Honorable Mayor and City Council Members From: Kathleen Field, Community Development Director Date: Submitted on September 8, 2016 for the September 19, 2016 Regular Council Meeting Agenda Item: Consideration of Subdivision Plat Revision Approval ____________________________________________________________________________ Department Recommendation: To approve the subdivision related plats and revisions as stated below. Executive Summary: The Milton Subdivision Regulations require that the Mayor and City Council approve all Final Plats, final Plat Re-recording, Revisions and Minor Plats once the matter has been reviewed and certified by the Community Development Director in accordance with the Subdivision Regulations. Funding and Fiscal Impact: None. Alternatives: Do not approve. Legal Review: None – not required. Concurrent Review: Steven Krokoff, City Manager Attachment(s): Plat List, map Approval of Subdivision Plats September 19, 2016 Name of Development/ Location Action Comments/ # lots Total Acres Density 1. Wood Acres, LL 699, 742 Final Plat Create 3 lots 13.4 .7 lots / acre 2. Woodwinds @ New Providence, LL 877 Final Plat Create 18 lots 27.2 .66 lots / acre 3. 15355 Hopewell Rd, LL 474 Minor Plat Create 2 lots 2.63 .75 lots / acre 4. 15300 Thompson Rd, LL 474 Minor Plat Create 2 lots 2.05 .975 lots / acre 5. Westminster, LL 924, 925, 876 Final Plat Revision 14 lots Dedicate streets 27.1 .51 lots / acre 6. Cagle/ Greer, LL 625, 626 Minor Plat Combine 3&4 2 lots 4.9 .41 lots / acre 7. 625 Old Dorris Rd, LL, 992 Minor Plat Combine 2 lots 5.98 .17 lots / acre 8. The Manor 5 B, LL 396, 397 Final Plat Create 5 lots 6.4 .78 lots / acre 9. Wood Bend, LL 631 Minor Plat Create 3 lots 9.8 .31 lots / acre 10. Wisdarium LLC, LL 973, 974 Minor Plat Combine 2 lots 2.9 ,34 lots / acre 11. The Manor Enclave II, LL394, 395 Final Plat Revision, Change address lot 8, 37 lots 45.02 .82 lots / acre 12. Vintage Custom Homes, LL 338 Minor Plat Create 2 lots 3.36 .59 lots / acre 13. Ebenezer Pond, 1071, 1090 Final Plat Create 18 lots 26.03 .69 lots / acre 14. Kensley phase I, LL1049 Final Plat Create 29 lots 7.7 3.77 lots / acre 15. The Manor Phase 2 E C, LL 322, . 323 Minor Plat Create 3 lots 15.6 .19 lots / acre 12 : Vi nt ag eCustom H omes 13: Eb en ez er Po nd 14 : K e ns le y P h as e 1 15 : Th e M an o r2-EC 3 : 1 5 3 5 5 Ho p e w e l l R d 4 : 1 5 3 0 0 T h o m p s o n Rd 8: The Manor 5 B 2: Woo dw inds atNew P roviden ce 1: Wo o d A cres 1 0 : W i s d a r i u m L L C (a k a R e dApple Mo ntes sori Sc hool ) 5: Westm inister Place 6 : C a g l e /G r e e r 7 : 6 2 5 O l dDorris Ro ad 11 : T h e M a n o rEnclave Ph a s e I I 9: Wood BendHHiicckkoorryyRRdd CC uu mm mm iinnggSSttrreeee ttCCooxxRRdd MMaayyffiieellddRRoo a a ddAA rr nn oolldd MM ii ll ll RR dd WW ee bb bb BBrriiddggee RRooaadd DDoouuggllaassRRooaaddHHwwyy9922NNAArrnnoollddMMiillllRR dd HHii cckkoorryyFFllaattHHwwyyBB aatteessvviilllleeRRdd EEtt rr ii ssRRddSS uu gg aarrPPiikkeeRRddST9 Wo o d s t o c kWoodstock M o u n t a i nMountainParkPark H o l l yHollySpring sSprings A l p h a r e t t aAlpharetta R o s w e l lRoswell J o h n sJohnsCreekCreekForsythFultonFultonCherokeeCopperSandyCreekRo c k y Cre e k FoeKillerCreekCh ic kenCreek AveryCreekL it t l e R i ver Caney C r e e k C h eat amCr e ekBent l e y C re e k BagleyCreekC a m p C r e e k M i l l C re e k B igC re e kBellMemorialPark ProvidencePark BirminghamPark HHooppeewweellllRRooaaddHHooppeewweellllRRoo aa ddCCooggbbuurr nnRRoo aa dd QQuuaayy ssiiddeeDDrriivveeHHeennddeerrssoonnRR oo a a ddEE..BBlluuffffRRooaa ddWWeessttbbrrooookkRRooaadd AAttllaann tt aa HH ww yy SSttoonneeyyPPooiinnttRRddMMaajjoorrssRR dd SSttrriicckkllaannddRRddSShhiilloohhRRddMMccffaarrllaann ddPPkkwwyyPPoossttRRddBBee tthheel l vvi i eew w RR dd UV9 UV140 UV372 RReedddd RRooaadd BBeett hhaannyyBB ee nn dd WWeebbbb RR oo aa dd HHiicckkoorryyFFllaatt RRooaadd MMoouunn ttaaiinnRRooaadd CCooxxRRooaa dd PPrroovviiddeenncceeRRoo aa ddFFrreeeemmaannvviilllleeRRooaadd BBeetthhaannyyRRooaaddBB ii rr mm iinngghh aamm RRooaa dd ST400 ST400 £¤19 £¤19 Created/Altered: never Final Subdivision PlatsCity Council Meeting 9/19/2016 September 2016 Final PlatFinal Plat - R evisionMinor PlatRiversWaterbodies Freew ay/H ighw ayRampMajor Arterial/C ollectorMinor Arterial/LocalCity LimitsCounties´0 1 2 30.5 Miles §¨¦575 §¨¦75 §¨¦75 §¨¦85 §¨¦85 §¨¦20§¨¦20 §¨¦285 §¨¦285 ¬«400 £¤19 City of Milton