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Agenda Packet CC - 10/17/2016 - CITY COUNCIL MEETING PACKET 10-17-2016
Joe Lockwood, Mayor CITY COUNCIL Karen Thurman Matt Kunz Bill Lusk Burt Hewitt Joe Longoria Rick Mohrig CITY COUNCIL CHAMBERS City Hall, Suite 107E Monday, October 17, 2016 Regular Council Meeting Agenda 6:00 PM INVOCATION - Jason Howard, Stonecreek Church, Milton, Georgia CALL TO ORDER 1) ROLL CALL 2) PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood) 3) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 16-228) 4) PUBLIC COMMENT MILTON CITY COUNCIL REGULAR COUNCIL MEETING OCTOBER 17, 2016 Page 2 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 5) CONSENT AGENDA 1. Approval of the July 11, 2016 Regular City Council Meeting Minutes. (Agenda Item No. 16-229) (Sudie Gordon, City Clerk) 2. Approval of a Construction Services Agreement between the City of Milton and Great Southern Recreation, LLC for the Construction of a Playground for Broadwell Pavilion. (Agenda Item No. 16-230) (Jim Cregge, Parks and Recreation Director) 3. Approval of a Utility Relocation Agreement by and between the City of Milton and Georgia Power Company for Project PI 0007313. (Agenda Item No. 16-231) (Carter Lucas, Assistant City Manager) 4. Approval of a Professional Services Agreement by and between the City of Milton and Stantec Consulting Services for Project PI 0007313 Design Modifications. (Agenda Item No. 16-232) (Carter Lucas, Assistant City Manager) 5. Approval of a Professional Services Agreement between the City of Milton and Constance P. Head d/b/a Technical Forestry Services for the Revision of the City’s Tree Preservation Ordinance. (Agenda Item No. 16-233) (Kathleen Field, Community Development Director) 6. Approval of Change Order #1 to the Furniture Design Consultant Agreement between the City of Milton and Office Images, Inc. (Agenda Item No. 16-234) (Carter Lucas, Assistant City Manager) MILTON CITY COUNCIL REGULAR COUNCIL MEETING OCTOBER 17, 2016 Page 3 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 7. Approval of Subdivision Plat Revisions Approval. Name of Development/ Location Action Comments/ # lots Total Acres Density 1. Brigitte Vantieghem, LL 681,688 Minor Plat Combine 2 lots 7.55 .13 Lots / acre 2. Parkview, LL1169 Final Plat Revision 13 lots Revise addresses lots 1- 3 and lots 11-13 2.8 4.59 lots / acre 3. Patrick R. Fullerton & David Marsden. LL 889, 912 Minor Plat Create 2 lots 4.819 .41 Lots / acre 4. James A. Byrnes & Alison D Byrnes Minor Plat Create 2 lots 8.835 .23 lots / acre (Agenda Item No. 16-235) (Kathleen Field, Community Development Director) 6) REPORTS AND PRESENTATIONS 1. Proclamation Recognizing Breast Cancer Awareness Month . (Councilmembers Karen Thurman, Joe Longoria and Rick Mohrig) 7) FIRST PRESENTATION (None) 8) PUBLIC HEARING 1. Consideration of a Resolution of the City of Milton, Georgia Extending Until December 6, 2016, an Existing Moratorium Barring the Acceptance of Applications for Conceptual Plan Approval for Subdivisions Located within the Five Acre Road Zone. (Agenda Item No. 16-236) (Ken Jarrard, City Attorney) ALCOHOL BEVERAGE LICENSE APPLICATION PUBLIC HEARING 1. Consideration of the Issuance of an Alcohol Beverage License to LRF Milton, LLC dba Little River Farms, Located at 14505 Batesville Road, Milton, Georgia 30004. (Agenda Item No. 16-237) (Bernadette Harvill, Finance Director) MILTON CITY COUNCIL REGULAR COUNCIL MEETING OCTOBER 17, 2016 Page 4 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 9) ZONING AGENDA (None) 10) UNFINISHED BUSINESS (None) 11) NEW BUSINESS 1. Consideration of a Resolution Appointing a Member to the City of Milton Planning Commission for District 3/Post 2. (Agenda Item No. 16-238) (Mayor Joe Lockwood) 2. Consideration of a Resolution to Create the Milton Cultural Art Committee (MCAC). (Agenda Item No. 16-239) (Sarah LaDart, Economic Development Manager) 3. Consideration of a Resolution of the City of Milton, Georgia Extending Until December 6, 2016, an Existing Moratorium Barring the Acceptance of Applications for Conceptual Plan Approval for Subdivisions Located within the Five Acre Road Zone. (Agenda Item No. 16-236) (Public Hearing Held at October 17, 2016 Regular Council Meeting) (Ken Jarrard, City Attorney) 4. Consideration of a Resolution Adopting the City of Milton Comprehensive Plan Update 2016. (Agenda Item No. 16-240) (Michele McIntosh-Ross, Principal Planner) 5. Consideration of a Resolution Adopting the Capital Improvements Element 2016 Annual Update, Relating to the City’s Impact Fee Program 2016. (Agenda Item No. 16-241) (Michele McIntosh-Ross, Principal Planner) 6. Consideration of a Resolution of the City of Milton, Georgia Establishing a Per Diem Rate for Members of Ethics Panel. (Agenda Item No. 16-242) (Ken Jarrard, City Attorney) MILTON CITY COUNCIL REGULAR COUNCIL MEETING OCTOBER 17, 2016 Page 5 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 7. Consideration of a Resolution and Agreement by the City of Milton Appointing Jarrard & Davis, LLP as City Attorneys. (Agenda Item No. 16-243) (Steve Krokoff, City Manager) 8. Council Discussion Regarding Possible Charter Changes to Section 1.12(b)(40) and Section 6.11(b) of the Milton Charter. (Agenda Item No. 16-244) (Ken Jarrard, City Attorney) 9. Consideration of an Ordinance to Amend Chapter 2, Article VIII, Ethics Code, of the City of Milton Code of Ordinances. (Agenda Item No. 16-245) (Ken Jarrard, City Attorney) 10. Consideration of Subdivision Plat Revisions Approval: Name of Development/ Location Action Comments/ # lots Total Acres Density 1. Kennewick Park, LL757 Final Plat Create 13 lots 2.89 4.5 Lots / acre 2. Mayfair Estates, LL 268, 269, 270 Final Plat Create 26 lots 31.69 .82 Lots / acre 3. 15355 Hopewell Rd, LL 474 Minor Plat Create 2 lots 2.63 .75 lots / acre (Agenda Item No. 16-246) (Kathleen Field, Community Development Director) 12) MAYOR AND COUNCIL REPORTS 13) STAFF REPORTS 1. Community Development 14) EXECUTIVE SESSION (if needed) 15) ADJOURNMENT (Agenda Item No. 16-247) The minutes were provided electronically HOMi E OF'THE BEST DUALITY O _OAF LIFE EORGIA' MILT ESTABLISHED2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE tober 11, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Approval of a Construction Services Agreement between the City of Milton and Great Southern Recreation, LLC for the Construction of a Playground for Broadwell Pavilion. MEETING DATE: Monday, October 17, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (, vAPPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (,'YES () NO CITY ATTORNEY REVIEW REQUIRED: (,.vYES () NO APPROVAL BY CITY ATTORNEY: (,)APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: loll -1174 REMARKS: ©y Yuan ®y, re -en- � G * +*+ z PHONE: 678.242.25001 FAX: 678.242.2499 Commugiiy o Info�dtyoimiHonya.us I w .cltyollmiHonya.ua I�, 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 Page 1 of 2 To: Honorable Mayor and City Council Members From: Jim Cregge, Parks and Recreation Director Date: Submitted on October 5, 2016 for the October 17, 2016 Regular Council Meeting Agenda Item: Approval of a Construction Services Agreement between the City of Milton and Great Southern Recreation, LLC for the Construction of a Playground for Broadwell Pavilion ____________________________________________________________________________ Department Recommendation: Staff is recommending the approval of a Construction Services Agreement between the City of Milton and Great Southern Recreation, LLC. for the Construction of a Playground for Broadwell Pavilion. Executive Summary: A Request for Proposal was issued on June 16, 2016 for the design and construction of a playground for the Broadwell Pavilion. Ten responses were received on July 19, 2016. A committee reviewed and graded the responses and narrowed the responses to the top three designs. Children of the community were surveyed and they overwhelmingly selected the number one choice of the committee. Funding and Fiscal Impact: This project will cost $49,995.18 and will be funded with capital funds that have been previously allocated for this project. Alternatives: There are two alternatives. The first is to decide to not install a playground at the Broadwell Pavilion. The second is to select an alternative vendor. Page 2 of 2 Legal Review: Jeff Strickland – Jarrard & Davis (August 29, 2016) Concurrent Review: Steve Krokoff, City Manager Attachment(s): 1) Construction Services Agreement with Great Southern Recreation, LLC M1 LTON'111r vnnausuvo zow CONSTRUCTION SERVICES AGREEMENT MILTON PARKS AND RECREATION PLAYGROUND FOR BROADWELL PAVILION This Cons on Services Agreement (the "Agreement") is made and entered into this �2 day of 2016 (the "Effective Date"), by and between the CITY OF MILTON, GEORGI am corporation of the State of Georgia, (hereinafter referred to as the "City"), and Great Southern Recreation, LLC, a Tennessee limited liability company (hereinafter referred to as the "Contractor"), collectively referred to herein as the "Parties". WITNESSETH: WHEREAS, the City desires to retain a contractor to perform services for the construction of a Project, as defined below; and WHEREAS, the City solicited proposals for construction of the Project pursuant to the Request for Proposals No. 16-PROI ("Milton Parks and Recreation — Playground for Broadwell Pavilion"), dated June 16, 2016, including Addendum No. 1 issued thereto, attached hereto as "Exhibit A" and incorporated herein by reference; and WHEREAS, the Contractor submitted a complete and timely proposal, attached hereto as "Exhibit B" and incorporated herein by reference, and met all proposal requirements such that the City awarded Project Number 16 -PRO 1 to the Contractor; and WHEREAS, the City finds that specialized knowledge, skills, and training me necessary to perform the Work (defined below) contemplated under this Agreement; and WHEREAS, the Contractor has represented that it is qualified by training and experience to perform the Work; and WHEREAS, based upon Contractor's proposal, the City has selected Contractor as the successful proposer; and WHEREAS, Contractor desires to perform the Work m set forth in this Agreement under the terms and conditions provided in this Agreement; and WHEREAS, the public interest will be served by this Agreement; and WHEREAS, Contractor has familiarized itself with the nature and extent of the Contract Documents, the Project, and the Work, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of Work, and Contractor is aware that it must be licensed to do business in the State of Georgia. of Georgia NOW THEREFORE, for and in consideration of the mutual promises, the public Purposes, and the acknowledgements and agreements contained herein and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties hereto do mutually agree as follows: Section 1. Contract Documents This Agreement along with the following documents, attached hereto (except as expressly noted otherwise below) and incorporated herein by reference, constitute the "Contract Documents": A. Request for Proposals Number 16-PROI, together with Addendum No. 1, attached hereto as "Exhibit A"; B. Proposal Documents from Contractor, dated July 18, 2016, attached hereto as "Exhibit B"; C. Scope of Work, attached hereto as "Exhibit C"; D. Any required Performance Bond and/or Payment Bond, attached hereto collectively as "Exhibits D.1 and D.2" (No performance or payment bond are required herein. See Addendum No. 1 attached hereto at Exhibit A.); E. Non -collusion Affidavit of Contractor, attached hereto as "Exhibit E"; F. Final Affidavit, attached hereto as "Exhibit F"; G. Alien Employment affidavits, attached hereto as "Exhibits G.1 and G.2"; H. Plans, drawings and specifications, attached hereto collectively as "Exhibit H"; I. Additional Payment/Retainage Requirements, attached hereto as "Exhibit P'; J. Key Personnel, attached hereto as "Exhibit J"; K. Contract Administration provisions (if issued), attached hereto as "Exhibit K"; L. General Conditions (if issued), attached hereto as "Exhibit L"; M. Supplementary Conditions (if issued), attached hereto as "Exhibit M"; N. Notice of Award, attached hereto as "Exhibit N"; O. City of Milton Code of Ethics (codified in the official Code of the City of Milton); The following, which may be delivered or issued after the Effective Date of the Agreement and are not attached hereto: All Change Orders (defined in Section 6 below), other written amendments, and other documents amending, modifying, or supplementing the Contract Documents if properly adopted in writing and executed by the Parties. Section 2. Project Description; Architect Engineer• Contract Administrator A. Project. A general description of the Project is as follows: Provide and install a Playground at the Broadwell Pavilion (the "Project"). A third -party Architect or Engineer (as identified below) has not been retained related to this Project. B. Architect/Engineer (none). C. Contract Administrator. The Contract Administrator for this Agreement is the City. Section 3. The Work A. The Work. The Work to be completed under this Agreement (the "Work") includes, but shall not be limited to, the work described in the Scope of Work provided in "Exhibit C", attached hereto and incorporated herein by reference. The Work includes all material, labor, insurance, tools, equipment, machinery, water, heat, utilities, transportation, facilities, services and any other miscellaneous items and work reasonably inferable from the Contract Documents. The term "reasonably inferable" takes into consideration the understanding of the Parties that some details necessary for proper execution and completion of the Work may not be shown on the drawings or included in the specifications or Scope of Work, but they are a requirement of the Work if they are a usual and customary component of the Work or are otherwise necessary for proper and complete installation and operation of the Work. Contractor shall complete the Work in strict accordance with the Contract Documents. In the event of any discrepancy among the terms of the various Contract Documents, the provision most beneficial to the City, as determined by the City in its sole discretion, shall govern. B. Notice to Proceed. The City will issue a Notice to Proceed, which Notice to Proceed shall state the dates for beginning Work ("Commencement Date") and the Expected Date of Final Completion (defined in Section 4(A) below). Unless otherwise approved, the Contractor shall perform its obligations under this Agreement as expeditiously as is consistent with reasonable skill and care and the orderly progress of the Work. C. Plans: Drawings and Specifications The plans, drawings and specifications provided in "Exhibit H", attached hereto, are hereby acknowledged by the Parties and incorporated herein by reference. D. Shop Drawings, Product Data and Samples Shop Drawings, Product Data, Samples and similar submittals are not Contract Documents, but must be in conformity therewith. The purpose of their submittal is to demonstrate, for those portions of the Work for which submittals are required by the Contract Documents, the way by which the Contractor proposes to conform to the information given and the design concept expressed in the Contract Documents. (i) "Shop Drawings" are drawings, diagrams, schedules and other data specifically prepared for the Work by the Contractor or a subcontractor, sub -subcontractor, manufacturer, supplier or distributor to illustrate some portion of the Work. (ii) "Product Data" are illustrations, standard schedules, performance charts, instructions, brochures, diagrams and other information furnished by the Contractor to illustrate materials or equipment for some portion of the Work. (iii) "Samples" are physical examples that illustrate materials, equipment or workmanship and establish standards by which the Work will be judged. The Contractor shall review for compliance with the Contract Documents and shall approve and submit to the Contract Administrator Shop Drawings, Product Data, Samples, and similar submittals required by the Contract Documents with reasonable promptness and in such sequence as to cause no delay in the Work or in the activities of the City or of separate contractors. By approving and submitting Shop Drawings, Product Data, Samples and similar submittals, the Contractor represents that the Contractor has determined and verified materials, field measurements and field construction criteria related thereto, or will do so, and has checked and coordinated the information contained within such submittals with the requirements of the Work and of the Contract Documents. Submittals which are not marked as reviewed for compliance with the Contract Documents and approved by the Contractor may be returned by the Contract Administrator without action. The Contractor shall perform no portion of the Work for which the Contract Documents require submittal and review of Shop Drawings, Product Data, Samples or similar submittals until the respective submittal has been approved in writing by the Contract Administrator, provided that submittals that are not required by the Contract Documents may be returned without action. The Work shall be completed in accordance with approved submittals, provided that the Contractor shall not be relieved of responsibility for deviations from requirements of the Contract Documents by the Contract Administrator's approval of Shop Drawings, Product Data, Samples or similar submittals, unless the Contractor has specifically informed the Contract Administrator in writing of such deviation at the time of submittal and (1) the Contract Administrator has given written approval to the specific deviation as a minor change in the Work, or (2) a written Change Order has been issued and approved to authorize the deviation. The Contract Administrator's approval of the Shop Drawings, Product Data, Samples or similar submittals shall not relieve the Contractor of responsibility for errors or omissions therein. The Contractor shall, in writing or on resubmitted Shop Drawings, Product Data, Samples or similar submittals, direct the Contract Administrator's attention to any additional revisions included other than those requested by the Contract Administrator on previous submittals. In the absence of such written notice drawing the Contract Administrator's attention to such additional revisions, the Contract Administrator's approval of a resubmission shall not apply to such additional revisions. The Contractor shall maintain at the Project site(s) one record copy of the Contract Documents in good order and marked currently to record field changes and selections made during construction and one record copy of approved Shop Drawings, Product Data, Samples and similar required submittals. These documents shall be available to the City and Contract Administrator and shall be delivered to the Contract Administrator or City upon completion of the Work. Section 4. Contract Term; Liquidated Damages; Expedited Completion Partial Occupancy or Use A. Contract Term. The term of this Agreement ("Tenn") shall commence on the Effective Date and continue until the earlier of the Expected Date of Final Completion or the proper termination and non -renewal of this Agreement (provided that certain obligations, including but not limited to Warranty obligations, will survive termination/expiration of this Agreement). Contractor warrants and represents that it will perform its Work in a prompt and timely manner, which shall not impose delays on the progress of the Work. The Contractor shall commence Work pursuant to this Agreement within five (5) business days of the Commencement Date provided by the City, and the Parties intend that all Work shall be completed on or before February 28, 2017 (the "Expected Date of Final Completion"). Every effort will be made by Contractor to shorten this period. If the Term of this Agreement continues beyond the calendar year in which this Agreement is executed, the Parties agree that this Agreement, as required by O.C.G.A. § 36-60-13, shall terminate absolutely and without further obligation on the part of the City on December 31, 2016, and further, that this Agreement shall automatically renew on January 1, 2017, absent the City's provision of written notice of non -renewal to Contractor at least five (5) calendar days prior to the end of the current calendar year. Title to any supplies, materials, equipment, or other personal property shall remain in Contractor until fully paid for by the City. B. [Reserved.] C. Expediting Completion. The Contractor is accountable for completing the Work within the time period provided in the Contract Documents. If, in the judgment of the City, the Work is behind schedule and the rate of placement of work is inadequate to regain scheduled progress to ensure timely completion of the entire Work or a separable portion thereof, the Contractor, when so informed by the City, shall immediately take action to increase the rate of work placement by: (1) An increase in working forces; (2) An increase in equipment or tools; (3) An increase in hours of work or number of shifts; (4) Expediting delivery of materials; and/or (5) Other action proposed if acceptable to City. Within five (5) calendar days after such notice from City that the Work is behind schedule, the Contractor shall notify the City in writing of the specific measures taken and/or planned to increase the rate of progress. The Contractor shall include an estimate as to the date of scheduled progress recovery. Should the City deem the plan of action inadequate, the Contractor shall take additional steps to make adjustments as necessary to its plan of action until it meets with the City's approval and such approval is provided in writing by the City. D. Partial Occupancy or Use The City may occupy or use any completed or partially completed portion of the Work at any stage when such portion is designated by separate agreement between the City and Contractor, provided such occupancy or use is consented to by the insurer and authorized by public authorities having jurisdiction over the Work. Such partial occupancy or use may commence whether or not the portion is substantially complete, provided the City and Contractor have accepted in writing the responsibilities assigned to each of them for payments, retainage, if any, security, maintenance, heat, utilities, damage to the Work and insurance, and have agreed in writing concerning the period for correction of the Work and commencement of warranties required by the Contract Documents. Consent of the Contractor to partial occupancy or use shall not be unreasonably withheld. Immediately prior to such partial occupancy or use, the City, Contractor and Contract Administrator shall jointly inspect the area to be occupied, or portion of the Work to be used, in order to determine and record the condition of the Work. Unless otherwise agreed upon, partial occupancy or use of a portion or portions of the Work shall not constitute acceptance of Work not complying with the requirements of the Contract Documents. Section 5. Contractor's Compensation; Time and Method of Payment A. Maximum Contract Price. The total amount paid under this Agreement as compensation for Work performed shall not, in any case, exceed Forty -Nine Thousand Nine Hundred Ninety -Five Dollars and Eighteen Cents ($49,995,18) (the "Maximum Contract Price"), except as outlined in Section 6 below. The compensation for Work performed shall be based upon Flat Fee, and Contractor represents that the Maximum Contract Price is sufficient to perform all of the Work set forth in and contemplated by this Agreement. B. Additional Payment Requirements. Additional payment requirements are included as "Exhibit I", attached hereto and incorporated herein by reference. C. Material Deviations. Any material deviations in tests or inspections performed, or times or locations required to complete such tests or inspections, and like deviations from the Work described in this Agreement shall be clearly communicated to the City before charges are incurred and shall be handled through written Change Orders, as described in Section 6 below. Whenever the Contract Administrator considers it necessary or advisable, it shall have authority to require inspection or testing of the Work. However, neither this authority of the Contract Administrator nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Contract Administrator to the Contractor, subcontractors, material and equipment suppliers, their agents or employees, or other persons or entities performing portions of the Work. D. Taxes. The City is a governmental tax-exempt entity and shall not be responsible for paying any taxes on any materials or services provided for herein. At Contractor's request, City shall provide evidence of its tax-exempt status. To the extent, if any, that the City furnishes tangible personal property to Contractor for incorporation into the Project, Contractor shall be responsible for paying the amount of tax owed for such tangible personal property. Section 6. Change Orders A. Change Order Defined. A "Change Order" means a written modification of the Contract Documents, signed by representatives of the City and the Contractor with appropriate authorization. B. Right to Order Changes. The City reserves the right to order changes in the Work to be performed under this Agreement by altering, adding to, or deducting from the Work. All such changes shall be incorporated in written Change Orders and executed by the Contractor and the City. Such Change Orders shall specify the changes ordered and any necessary adjustment of compensation and completion time. If the Parties cannot reach an agreement on the terms for performing the changed work within a reasonable time to avoid delay or other unfavorable impacts as determined by the City in its sole discretion, the City shall have the right to determine reasonable terns, and the Contractor shall proceed with the changed work. C. Change Order Requirement. Any work added to the scope of this Agreement by a Change Order shall be executed under all the applicable conditions of this Agreement. No claim for additional compensation or extension of time shall be recognized, unless contained in a written Change Order duly executed on behalf of the City and the Contractor. D. Authority to Execute Change Order. The City Manager has authority to execute, without further action of the Milton City Council, any number of Change Orders so long as their total effect does not materially alter the terms of this Agreement or materially increase the Maximum Contract Price, as set forth in Section 5(A) above. Any such Change Orders materially altering the terms of this Agreement, or any Change Order affecting the price where the Maximum Contract Price (as amended) is in excess of $50,000, must be approved by resolution of the Milton City Council. E. Minor Changes in the Work. The Contract Administrator will have the authority to order minor changes in the Work not involving adjustment in the Maximum Contract Price or extension of the Term and not inconsistent with the intent of the Contract Documents. Such changes shall be effected by written order signed by the Contract Administrator. The Contractor shall carry out such written orders promptly. If the minor changes subsequently may affect adjustments in the Maximum Contract Price or the Term, the changes shall then be converted to a written Change Order by the requesting Party. Section 7. Covenants of Contractor A. Ethics Code: Conflict of Interest (i) Contractor agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics or any other similar law or regulation. Contractor certifies that to the best of his knowledge no circumstances exist which will cause a conflict of interest in performing the Work. Should Contractor become aware of any circumstances that may cause a conflict of interest during the Term of this Agreement, Contractor shall immediately notify the City. If the City determines that a conflict of interest exists, the City may require that Contractor take action to remedy the conflict of interest or terminate the Agreement without liability. The City shall have the right to recover any fees paid for services rendered by Contractor when such services were performed while a conflict of interest existed if Contractor had knowledge of the conflict of interest and did not notify the City within five (5) business days of becoming aware of the existence of the conflict of interest. Contractor and the City acknowledge that it is prohibited for any person to offer, give, or agree to give any City employee or official, or for any City employee or official to solicit, demand, accept, or agree to accept from another person, a gratuity of more than nominal value or rebate or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for Wiling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. The Contractor and the City further acknowledge that it is prohibited for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime Contractor or higher tier subcontractor, or any person associated therewith, as an inducement for the award of a subcontract or order. B. Meetings. The Contractor is required to meet with the City's personnel, or designated representatives, to resolve technical or contractual problems that may occur during the Term of this Agreement at no additional cost to the City. Meetings will occur as problems arise and will be coordinated by the City or the Contract Administrator. The Contractor will be given a minimum of three (3) full business days' notice of meeting date, time, and location. Face-to-face meetings are desired. However, at the Contractor's option and expense, a conference call meeting may be substituted. Consistent failure to participate in problem resolution meetings, two consecutive missed or rescheduled meetings, or failure to make a good faith effort to resolve problems, may result in termination of the contract for cause. C. Expertise of Contractor. Contractor accepts the relationship of trust and confidence established between it and the City, recognizing that the City's intention and purpose in entering into this Agreement is to engage an entity with the requisite capacity, experience, and professional skill and judgment to provide the Work in pursuit of the timely and competent completion of the Work undertaken by Contractor under this Agreement. The Contractor agrees to use its best efforts, skill, judgment, and abilities to perform its obligations and to further the interests of City and the Project in accordance with City's requirements and procedures, and Contractor shall employ only persons duly qualified in the appropriate area of expertise to perform the Work described in this Agreement. D. Proper Execution by Contractor. Contractor agrees that it will perform its services in accordance with the usual and customary standards of the Contractor's profession or business and in compliance with all federal, state, and local laws, regulations, codes, ordinances, or orders applicable to the Project, including, but not limited to, O.C.G.A. § 50-5-63, any applicable records retention requirements, and Georgia's Open Records Act (O.C.G.A. § 50-18-70, et seq.). Any additional work or costs incurred as a result of error and/or omission by Contractor as a result of not complying with the Contract Documents or not meeting the applicable standard of care or quality, including but not limited to those of repeated procedures and compensation for the Contract Administrator's services or expenses, will be provided at Contractor's expense and at no additional cost to the City. This provision shall survive termination of this Agreement. It is the Contractor's responsibility to be reasonably aware of all applicable laws, statutes, ordinances, building codes, and rules and regulations. If the Contractor observes that portions of the Contract Documents are at variance therewith, the Contractor shall promptly notify the Contract Administrator and the City in writing of any portions of the Contract Documents that are at variance with the applicable laws, statutes, ordinances, building codes, and rules and regulations. The Contractor's duties shall not be diminished by any approval by the City or Contract Administrator of Work completed or produced; nor shall any approval by the City or Contract Administrator of Work completed or produced release the Contractor from any liability therefor, it being understood that the City is ultimately relying upon the Contractor's skill and knowledge in performing the Work required under the Contract Documents. Organization of the specifications into divisions, sections and articles, and arrangement of drawings shall not control the Contractor in dividing the Work among subcontractors or in establishing the extent of Work to be performed by any trade. E. Familiarity with the Work. (i) Since the Contract Documents are complementary, before starting each portion of the Work, the Contractor shall carefully study and compare the various Contract Documents, site conditions, authorities, tests, reports and studies relative to that portion of the Work, as well as the information furnished by the City, shall take field measurements of any existing conditions related to that portion of the Work, and shall observe any conditions at the Project site(s) affecting it. Contractor represents and agrees that it has correlated the results of all such observations, examinations, investigations, explorations, tests, reports, and studies with the terms and conditions of the Contract Documents. These obligations are for the purpose of facilitating construction by the Contractor and are not for the purpose of discovering errors, omissions, inconsistencies, or ambiguities in the Contract Documents; however, any errors, inconsistencies, omissions, or ambiguities discovered by the Contractor shall be reported promptly to the Contract Administrator and City in writing. Contractor represents that it has given the City written notice of all errors, omissions, inconsistencies, or ambiguities that the Contractor has discovered in the Contract Documents so far, and the written resolution thereof by the City is acceptable to the Contractor. Further, Contractor acknowledges that its obligation to give notice of all such errors, omissions, inconsistencies, or ambiguities shall be continuing during the Term of this Agreement. Any failure on the part of the Contractor to notify the Contract Administrator and City in writing of any errors, omissions, inconsistencies, or ambiguities in the Contract Documents that Contractor discovered or reasonably should have discovered shall result in a waiver and full release by the Contractor of any future arguments or defenses based on such errors, omissions, inconsistencies, or ambiguities against the City. Further, if the Contractor fails to perform its obligations pursuant to this paragraph, the Contractor shall pay such costs and damages to the City as would have been avoided if the Contractor had performed such obligations. (ii) Inspection of Prior Work If part of the Contractor's Work depends for proper execution or results upon construction or operations by a separate contractor, the Contractor shall, prior to proceeding with that portion of the Work, promptly report to the Contract Administrator apparent discrepancies or defects in such other construction that would render it unsuitable for such proper execution and results. Failure of the Contractor so to report shall constitute an acknowledgment that the City's or separate contractor's completed or partially completed construction is fit and proper to receive the Contractor's Work, except as to defects not then reasonably discoverable, and Contractor shall be responsible for all costs and damages resulting from its failure to report reasonably discoverable defects. (iii) Contractor Requests for Information. If, with undue frequency (as determined by the City in its sole discretion), the Contractor requests information that is obtainable through reasonable examination and comparison of the Contract Documents, site conditions, and previous correspondence, interpretations or clarifications, the Contractor shall be liable to the City for reasonable charges from the Contract Administrator for the additional services required to review, research and respond to such requests for information. Supervision Insuection and Construction Procedures. The Contractor shall supervise and direct the Work, using the Contractor's best skill and attention. The Contractor shall be solely responsible for and have control over construction means, methods, techniques, sequences and procedures and for coordinating all portions of the Work under the Agreement, unless the Contract Documents give other specific instructions concerning these matters. If the Contract Documents give specific instructions concerning construction means, methods, techniques, sequences or procedures, the Contractor shall evaluate the jobsite safety therefor and, except as stated below, shall be fully and solely responsible for the jobsite safety for such means, methods, techniques, sequences, or procedures. If the Contractor determines that such means, methods, techniques, sequences or procedures may not be safe, the Contractor shall give timely written notice to the City and Contract Administrator and shall not proceed with that portion of the Work without further written instructions from the City or Contract Administrator as approved in writing by the City. The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the performance of this Agreement. The Contractor shall take reasonable precautions for the safety of, and shall provide reasonable protection to prevent damage, injury or loss to: (a) employees and other persons who may be affected, (b) the Work and materials and equipment to be incorporated therein, whether in storage on or off the Project site(s), under care, custody or control of the Contractor or Contractor's subcontractors or sub -subcontractors, and (c) other property at the Project sit,(S) or adjacent thereto, such as trees, shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for removal, relocation or replacement in the course of construction. The Contractor shall give notices and comply with applicable laws, ordinances, rules, regulations and lawful orders of public authorities bearing on safety of persons or property or their protection from damage, injury or loss. When use or storage of explosives or other hazardous materials or equipment or unusual methods are necessary for execution of the Work, the Contractor shall exercise utmost care and carry on such activities under supervision of properly qualified personnel. If reasonable precautions will be inadequate to prevent foreseeable bodily injury or death to persons resulting from a material or substance, including but not limited to asbestos or polychlorinated biphenyl (PCB), encountered on the Project site(s) by the Contractor, the Contractor shall, upon recognizing the condition, immediately stop Work in the affected area and report the condition to the City and Contract Administrator in writing. G. Tests and Inspections Tests, inspections and approvals of portions of the Work required by the Contract Documents or by laws, or ordinances, rules, regulations or orders of public authorities having jurisdiction shall be made promptly at an appropriate time to avoid unreasonable delay in the Work. Unless otherwise provided, the Contractor shall make arrangements for such tests, inspections and approvals with an independent testing laboratory or entity acceptable to the City, or with the appropriate public authority, and shall bear all related costs of tests, inspections and approvals. The Contractor shall give the Contract Administrator timely notice of when and where tests and inspections are to be made so that the Contract Administrator may be present for such procedures. Required permits or certificates of testing, inspection or approval shall, unless otherwise required by the Contract Documents, be secured by the Contractor and delivered to the Contract Administrator within ten (10) calendar days of issuance. H. Budgetary Limitations. Contractor agrees and acknowledges that budgetary limitations are not a justification for breach of sound principals of Contractor's profession and industry. Contractor shall take no calculated risk in the performance of the Work. Specifically, Contractor agrees that, in the event it cannot perform the Work within the budgetary limitations established without disregarding sound principals of Contractor's profession and industry, Contractor will give written notice immediately to the City. M. City's Reliance on the Work. The Contractor acknowledges and agrees that the City does not undertake to approve or pass upon matters of expertise of the Contractor and that therefore, the City bears no responsibility for Contractor's Work performed under this Agreement. The Contractor acknowledges and agrees that the acceptance of Work by the City is limited to the function of determining whether there has been compliance with what is required to be produced under this Agreement. The City will not, and need not, inquire into adequacy, fitness, suitability or correctness of Contractor's performance. Contractor further agrees that no approval of designs, plans, or specifications by any person, body, or agency shall relieve Contractor of the responsibility for adequacy, fitness, suitability, and correctness of Contractor's Work under professional and industry standards, or for performing services under this Agreement in accordance with sound and accepted professional and industry principles. J. Contractor's Reliance on Submissions by the City. Contractor must have timely information and input from the City in order to perform the Work required under this Agreement. Contractor is entitled to rely upon information provided by the City, but Contractor shall be required to provide immediate written notice to the City if Contractor knows or reasonably should know that any information provided by the City is erroneous, inconsistent, or otherwise problematic. K. Uncovering and Correction of Work. If a portion of the Work is covered contrary to the Contract Administrator's request or to requirements specifically expressed in the Contract Documents, it must, if required in writing by the Contract Administrator, be uncovered for examination by the Contract Administrator and be replaced at the Contractor's expense without change in the Agreement Term. If a portion of the Work has been covered which the Contract Administrator has not specifically requested to examine prior to it's being covered or which the Contract Documents did not require to remain uncovered until examined, the Contract Administrator may request to see such Work, and it shall be uncovered by the Contractor. If such Work is in accordance with the Contract Documents, costs of uncovering and replacement shall, by appropriate Change Order, be at the City's expense, which expense shall be agreed upon in writing prior to being incurred. If such Work is not in accordance with the Contract Documents, correction shall be at the Contractor's expense, unless the condition was caused by the City, in which event the City shall be responsible for payment of such costs including reasonable charges, if any, by the Contract Administrator for additional service, which expense shall be agreed upon in writing prior to being incurred. If the City prefers to accept Work that is not in accordance with the requirements of the Contract Documents, the City may do so instead of requiring its removal and correction, in which case the Maximum Contract Price will be reduced as appropriate and equitable. Such adjustment shall be effected whether or not final payment has been made. L. Clean Um Contractor shall keep the Project site(s) and surrounding area free from accumulation of waste materials or rubbish caused by operations under this Agreement. At completion of the Work, the Contractor shall remove from and about the Project waste materials, rubbish, the Contractor's tools, construction equipment, machinery and surplus materials. If the Contractor fails to clean up as provided in the Contract Documents, the City may do so, and the cost thereof shall be charged to the Contractor. M. Contractor's Renresentative. Mr. Kyle Peggram, Territory Manager, shall be authorized to act on Contractor's behalf with respect to the Work as Contractor's designated representative. N. Independent Contractor. Contractor hereby covenants and declares that it is engaged in an independent business and agrees to perform the Work as an independent contractor and not as the agent or employee of the City. Nothing contained in this Agreement shall be construed to make the Contractor, or any of its employees, servants or subcontractors, an employee, servant or agent of the City for any purpose. The Contractor agrees to be solely responsible for its own matters relating to the time and place the Work is performed and the method used to perform such Work; the instrumentalities, tools, supplies, and/or materials necessary to complete the Work; hiring of subcontractors, agents, or employees to complete the Work; and the payment of employees, including benefits and compliance with Social Security, withholding, and all other regulations governing such matters. The Contractor agrees to be solely responsible for its own acts and those of its subordinates, employees, and subcontractors during the life of this Agreement. There shall be no contractual relationship between any subcontractor or supplier and the City by virtue of this Agreement with the Contractor. Any provisions of this Agreement that may appear to give the City the right to direct Contractor as to the details of the services to be performed by Contractor or to exercise a measure of control over such services will be deemed to mean that Contractor shall follow the directions of the City with regard to the results of such services only. It is further understood that this Agreement is not exclusive, and the City may hire additional entities to perform Work related to this Agreement. Inasmuch as the City and the Contractor are independent of each other, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed by both Parties hereto. The Contractor agrees not to represent itself as the City's agent for any purpose to any party or to allow any employee of the Contractor to do so, unless specifically authorized, in advance and in writing, to do so, and then only for the limited purpose stated in such authorization. The Contractor shall assume full liability for any contracts or agreements the Contractor enters into on behalf of the City without the express knowledge and prior written consent of the City. O. Responsibility of Contractor and Indemnification of City. The Contractor covenants and agrees to take and assume all responsibility for the Work rendered in connection with this Agreement. The Contractor shall bear all losses and damages directly or indirectly resulting to it and/or the City on account of the performance or character of the Work rendered pursuant to this Agreement. To the fullest extent permitted by law, Contractor shall defend, indemnify, and hold harmless the City and the City's elected and appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers (individually an "Indemnified Party" and collectively "Indemnified Parties") from and against any and all claims, suits, actions, judgments, injuries, damages, losses, costs, expenses and liability of any kind whatsoever, including, but not limited to, attomey's fees and costs of defense ("Liabilities"), which may arise from or be the result of alleged willful, negligent, or tortious act or omission arising out of the Work, performance of contracted services, or operations by the Contractor, any subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor, or anyone for whose acts the Contractor or subcontractor may be liable, regardless of whether or not the act or omission is caused in part by a party indemnified hereunder. This indemnity obligation does not include Liabilities caused by or resulting from the sole negligence of an Indemnified Party. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against an Indemnified Party, by any employee of the Contractor, its subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor, or anyone for whose acts the Contractor or subcontractor may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the Contractor or any subcontractor under workers' or workmen's compensation acts, disability benefit acts, or other employee benefit acts. This obligation to indemnify, defend, and hold harmless the Indemnified Party(ies) shall survive expiration or termination of this Agreement, provided that the claims are based upon or arise out of actions or omissions that occurred during the performance of this Agreement. Insurance. (1) Requirements: The Contractor shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work by the Contractor, its agents, representatives, employees or subcontractors. All policies shall be subject to approval by the City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. (2) Minimum Limits of Insurance: Contractor shall maintain the following insurance policies with coverage and limits no less than: (a) Commercial General Liability: $1,000,000 (one million dollars) combined single limit per occurrence $2,000,000 (two million dollars) aggregate comprehensive/extended/enhanced Commercial General Liability policy with coverage including bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom, damage to premises/operations, products/completed operations, independent consultants and contractual liability (specifically covering the indemnity), broad -from property damage, and underground, explosion and collapse hazard. This coverage may be achieved by using an excess or umbrella policy. The policy or policies must be on "an occurrence" basis ("claims made" coverage is not acceptable). The following additional coverages must apply: • 1986 (or later) ISO Commercial General Liability form. • Dedicated limits per project or location (CG 25 03 or CG 25 04) • Additional insured endorsement (Form B CG 20 10, with a modification for completed operations or a separate endorsement covering completed operations). • Blanket contractual liability. • Broad property damage. • Severability of interest • Underground Explosion and Collapse Coverage • Personal injury (deleting both contractual and employee exclusions). (b) Commercial Automobile Liability (owned, non -owned, hired): $1,000,000 (one million dollars) combined single limit per occurrence $2,000,000 (two million dollars) aggregate for comprehensive Commercial Automobile liability coverage (owned, non -owned, hired) including bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. The following additional coverages must apply: • Comprehensive form covering all owner, non -owned, leased, hired, and borrowed vehicles • Additional insured endorsement • Contractual liability (c) Workers' Compensation and Employers' Liability: Workers' Compensation policy with limits as required by the State of Georgia and Employers' Liability limits of $1,000,000 (one million dollars) per occurrence or disease. (d) Builder's Risk Insurance: Contractor shall provide a Builder's Risk Insurance Policy to be made payable to the City and Contractor, as their interests may appear. The policy amount shall be equal to 100% of the Maximum Contract Price, written on a Builder's Risk "All Risk," or its equivalent. The policy shall provide, or be endorsed to provide, as follows: "The following may occur without diminishing, changing, altering or otherwise affecting the coverage and protection afforded the insured under this policy: i) Equipment may be delivered to the insured premises and installed in place ready for use; and ii) Partial or complete occupancy by City; and iii) Performance of Work in connection with construction operations insured by the City, by its agents or lessees, or other contractors of the City or using agency." The insurance coverage shall include emended coverage, and providing coverage for transit, with sub -limits sufficient to insure the full replacement value of the property or equipment removed from its site and while located away from its site until the date of final acceptance of the Work. (e) Commercial Umbrella Liability Coverage: $1,000,000 per occurrence shall be provided and will apply over all liability policies, without exception, including but not limited to Commercial General Liability, Commercial Automobile Liability, Employers' Liability, and Professional Liability. The following additional coverages must apply: Additional insured endorsement • Concurrency of effective dates with primary • Blanket contractual liability • Drop down feature • Cue, Custody, and Control — Follow form primary • Aggregates apply where applicable in primary • Umbrella policy must be as broad as the primary policy (3) Deductibles and Self -Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by the City in writing so that the City may ensure the financial solvency of the Contractor; self-insured retentions should be included on the certificate of insurance. (4) Other Insurance Provisions: Each policy shall contain, or be endorsed to contain, the following provisions respectively: (a) General LiabilityAutomobile Liability and Umbrella Liability Coverage. (i) Additional Insured Requirement. The City and City's elected and appointed officials, officers, boards, commissioners, employees, representatives, consultants, servants, agents and volunteers (individually "Insured Party" and collectively "Insured Parties") shall be named as additional insureds as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, leased, or used by the Contractor; automobiles owned, leased, hired, or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the Insured Parties. Nothing contained in this section shall be construed to require the Contractor to provide liability insurance coverage to any Insured Party for claims asserted against such Insured Party for its sole negligence. (ii) Primary Insurance Requirement. The Contractor's insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self- insurance available to the Insured Parties. Any insurance or self-insurance maintained by the Insured Parties shall be in excess of the Contractor's insurance and shall not contribute with it. (iii) Reporting Requirement. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Insured Parties. (iv) Separate Coverage. Coverage shall state that the Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to limits of insurance provided. (v) Defense Costs/Cross Liability. Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. (vi) Subrogation. The insurer shall agree to waive all rights of subrogation against the Insured Parties for losses arising from Work performed by the Contractor for the City. (b) Workers' Compensation Coverage: The insurer providing Workers' Compensation Coverage will agree to waive all rights of subrogation against the Insured Parties for losses arising from Work performed by the Contractor for the City. (c) All Coverages: (i) Notice Requirement. Each insurance policy required by this Agreement shall be endorsed to state that coverage shall not be suspended, voided, or canceled except after thirty (30) calendar days prior written notice (or 10 calendar days if due to non-payment) has been given to the City. The City reserves the right to accept alternate notice terms and provisions, provided they meet the minimum requirements under Georgia law. (ii) Starting and Ending Dates. Policies shall have concurrent starting and ending dates. (iii) Incorporation of Indemnification Obligations. Policies shall include an endorsement incorporating the indemnification obligations assumed by the Contractor under the terms of this Agreement, including but not limited to Section 7(0) of this Agreement. (5) Acceptability of Insurers: The insurance to be maintained by Contractor must be issued by a company licensed or approved by the Insurance Commissioner to transact business in the State of Georgia. Such insurance shall be placed with insurer(s) with an A.M. Best Policyholder's rating of no less than "A-" and with a financial rate of Class VB or greater. The Contractor shall be responsible for any delay resulting from the failure of its insurer to provide proof of coverage in the proscribed form. (6) Verification of Coverage: Contractor shall furnish to the City for City approval certificates of insurance and endorsements to the policies evidencing all coverage required by this Agreement prior to the start of work. Without limiting the general scope of this requirement, Contractor is specifically required to provide an endorsement naming the City as an additional insured when required. The certificates of insurance and endorsements for each insurance policy are to be on a form utilized by Contractor's insurer in its normal course of business and are to be signed by a person authorized by that insurer to bind coverage on its behalf, unless alternate sufficient evidence of their validity and incorporation into the policy is provided. The City reserves the right to require complete, certified copies of all required insurance policies at any time. The Contractor shall provide proof that any expiring coverage has been renewed or replaced prior to the expiration of the coverage. (7) Subcontractors: Contractor shall either (1) ensure that its insurance policies (as described herein) cover all subcontractors and the Work performed by such subcontractors or (2) ensure that any subcontractor secures separate policies covering that subcontractor and its Work. All coverage for subcontractors shall be subject to all of the requirements stated in this Agreement, including, but not limited to, naming the Insured Parties as additional insureds. (8) Claims -Made Policies: Contractor shall extend any claims -made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is later, and have an effective date which is on or prior to the Effective Date. (9) Progress Payments: The making of progress payments to the Contractor shall not be construed as relieving the Contractor or its subcontractor or insurance carriers from providing the coverage required in this Agreement. Q. Bonds. The City is not requiring the Contractor to post a performance bond or a payment bond for this Agreement. See RFP 16-PRO1, Addendum No. 1, as issued by the City and attached hereto at Exhibit A. R. Assignment of Agreement. The Contractor covenants and agrees not to assign or transfer any interest in, or delegate any duties of this Agreement, without the prior express written consent of the City. As to any approved subcontractors, the Contractor shall be solely responsible for reimbursing them, and the City shall have no obligation to them. S. Employment of Unauthorized Aliens Prohibited — E - Verify Affidavit. Pursuant to O.C.G.A. § 13-10-91, the City shall not enter into a contract for the physical performance of services unless the Contractor shall provide evidence on City - provided forms, attached hereto as "Exhibits G.1 and G.2" (affidavits regarding compliance with the E -Verify program to be sworn under oath under criminal penalty of false swearing pursuant to O.C.G.A. § 16-10-71), that it and its subcontractors have registered with, are authorized to use and use the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91, and that they will continue to use the federal work authorization program throughout the contract period. The Contractor hereby verifies that it has, prior to executing this Agreement, executed a notarized affidavit, the form of which is provided in "Exhibit G.1", and submitted such affidavit to City or provided the City with evidence that it is an individual not required to provide such an affidavit because it is licensed and in good standing as noted in sub -subsection (2) above. Further, Contractor hereby agrees to comply with the requirements of the federal Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02. In the event the Contractor employs or contracts with any subcomm tor(s) in connection with the covered contract, the Contractor agrees to secure from such subcontractor(s) attestation of the subcontractor's compliance with O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 by the subcontractor's execution of the subcontractor affidavit, the form of which is attached hereto as "Exhibit G.211, which subcontractor affidavit shall become part of the contractor/subcontractor agreement, or evidence that the subcontractor is not required to provide such an affidavit because it is licensed and in good standing as noted in sub -subsection (2) above. If a subcontractor affidavit is obtained, Contractor agrees to provide a completed copy to the City within five (5) business days of receipt from any subcontractor. Where Contractor is required to provide an affidavit pursuant to O.C.G.A. § 13- 10-91, the City Manager or his/her designee shall be authorized to conduct an inspection of the Contractor's and Contractor's subcontractors' verification process at any time to determine that the verification was correct and complete. The Contractor and Contractor's subcontractors shall retain all documents and records of their respective verification process for a period of five (5) years following completion of the contract. Further, where Contractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall further be authorized to conduct periodic inspections to ensure that no City Contractor or Contractor's subcontractors employ unauthorized aliens on City contracts. By entering into a contract with the City, the Contractor and Contractor's subcontractors agree to cooperate with any such investigation by making their records and personnel available upon reasonable notice for inspection and questioning. Where a Contractor or Contractor's subcontractors are found to have employed an unauthorized alien, the City Manager or his/her designee may report same to the Department of Homeland Security. The Contractor's failure to cooperate with the investigation may be sanctioned by termination of the contract, and the Contractor shall be liable for all damages and delays occasioned by the City thereby. Contractor represents that it has fewer than 100 employees. Contractor hereby agrees that, in the event Contractor employs or contracts with any subcontractor(s) in connection with this Agreement and where the subcontractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the Contractor will secure from the subcontractor(s) such subcontractor(s') indication of the above employee -number category that is applicable to the subcontractor. The above requirements shall be in addition to the requirements of State and federal law and shall be construed to be in conformity with those laws. Records Reports and Audits. (1) Records: (a) Books, records, documents, account legers, data bases, and similar materials relating to the Work performed for the City under this Agreement ("Records") shall be established and maintained by the Contractor in accordance with applicable law and requirements prescribed by the City with respect to all matters covered by this Agreement. Except as otherwise authorized or required, such Records shall be maintained for at least three (3) years from the date that final payment is made to Contractor by City under this Agreement. Furthermore, Records that are the subject of audit findings shall be retained for three (3) years or until such audit findings have been resolved, whichever is later. (b) All costs claimed or anticipated to be incurred in the performance of this Agreement shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. (2) Reports and Information: Upon request, the Contractor shall furnish to the City any and all Records in the form requested by the City. All Records stored on a computer database must be of a format compatible with the City's computer systems and software. (3) Audits and Inspections: At any time during normal business hours and as often as the City may deem necessary, Contractor shall make available to the City or City's representative(s) for examination all Records. The Contractor will permit the City or City's representative(s) to audit, examine, and make excerpts or transcripts from such Records. Contractor shall provide proper facilities for City or City's representative(s) to access and inspect the Records, or, at the request of the City, shall make the Records available for inspection at the City's office. Further, Contractor shall permit the City or City's representative(s) to observe and inspect any or all of Contractor's facilities and activities during normal hours of business for the purpose of evaluating Contractor's compliance with the terms of this Agreement. In such instances, the City or City's representative(s) shall not interfere with or disrupt such activities. U. Confidentiality. Contractor acknowledges that it may receive confidential information of the City and that it will protect the confidentiality of any such confidential information and will require any of its subcontractors, contractors, and/or staff to likewise protect such confidential information. The Contractor agrees that confidential information it receives or such reports, information, opinions, or conclusions that Contractor creates under this Agreement shall not be made available to, or discussed with, any individual or organization, including the news media, without prior written approval of the City. Contractor shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City information whether specifically deemed confidential or not. Contractor acknowledges that the City's disclosure of documentation is governed by Georgia's Open Records Act, and Contractor further acknowledges that, if Contractor submits records containing trade secret information and if Contractor wishes to keep such records confidential, Contractor must submit and attach to such records an affidavit affirmatively declaring that specific information in the records constitutes trade secrets pursuant to Article 27 of Chapter I of Title 10, and the Parties shall follow the requirements of O.C.G.A. § 50-18-72(a)(34) related thereto. Licenses. Certifications and Permits. The Contractor covenants and declares that it has obtained all diplomas, certificates, licenses, permits, or the like required of the Contractor by any and all national, state, regional, county or local boards, agencies, commissions, committees or other regulatory bodies in order to perform the Work contracted for under this Agreement; provided that some permits or licenses related to the Project may be obtained as part of the Work and shall be obtained as required. The Contractor shall secure and pay for the building permit and other permits and governmental fees, licenses and inspections necessary for proper execution and completion of the Work, which are customarily secured after execution of the Agreement and which are legally required. Contractor shall furnish copies of such permits, licenses, etc. to the City within ten (10) days after issuance. W. Key Personnel. All of the individuals identified in "Exhibit J", attached hereto, are necessary for the successful completion of the Work due to their unique expertise and depth and breadth of experience. There shall be no change in Contractor's Project Manager or members of the Project team, as listed in "Exhibit J", without written approval of the City. Contractor recognizes that the composition of this team was instrumental in the City's decision to award the Work to Contractor and that compelling reasons for substituting these individuals must be demonstrated for the City's consent to be granted. Any substitutes shall be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this paragraph shall constitute a material breach of Contractor's obligations under this Agreement and shall be grounds for termination. X. Authority to Contract. The Contractor covenants and declares that it has obtained all necessary approvals of its board of directors, stockholders, general partners, limited partners, or similar authorities to simultaneously execute and bind Contractor to the terms of this Agreement, if applicable. Y. Ownership of Work. All reports, designs, drawings, plans, specifications, schedules, work product, and other materials, including those in electronic form, prepared or in the process of being prepared for the Work to be performed by the Contractor ("Materials") shall be the property of the City, and the City shall be entitled to full access and copies of all Materials in the form prescribed by the City. Any Materials remaining in the hands of the Contractor or subcontractor upon completion or termination of the Work shall be delivered immediately to the City whether or not the Project or Work is commenced or completed, provided, however, that Contractor may retain a copy of any deliverables for its records. The Contractor assumes all risk of loss, damage or destruction of or to Materials. If any Materials are lost, damaged, or destroyed before final delivery to the City, the Contractor shall replace them at its own expense. Any and all copyrightable subject matter in all Materials is hereby assigned to the City, and the Contractor agrees to execute any additional documents that may be necessary to evidence such assignment. Z. Nondiscrimination. In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, the Contractor agrees that, during performance of this Agreement, Contractor, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, Contractor agrees to comply with all applicable implementing regulations and shall include the provisions of this paragraph in every subcontract for services contemplated under this Agreement. Section 8. Covenants of the Citv A. Right of Entry. The City shall provide for right of entry for Contractor and Contractor's equipment as required for Contractor to complete the Work; provided that Contractor shall not unreasonably encumber the Project site(s) with materials or equipment. B. City's Representative. Mr. Jim Cregge, Director of Parks and Recreation, shall be authorized to act on the City's behalf with respect to the Work as the City's designated representative on this Project; provided that any changes to the Work or the terms of this Agreement must be approved as provided in Section 6 above. Section 9. Final Project Documents; Warranty A. Final Proiect Documents. Prior to final payment, Contractor shall deliver to City a written assignment of all warranties, guaranties, certificates, permits, and other documents, including without limitation, all contractors' and manufacturers' warranties. At such time, Contractor shall also deliver to the City copies of all as - built drawings, operations, and maintenance manuals, and any other pertinent documents relating to the construction and operation of the Work that is not otherwise in the possession of the City. B. Warran . The Contractor warrants to the City and the Contract Administrator that materials and equipment furnished under the Agreement will be of good quality and new, unless otherwise required or permitted by the Contract Documents, that the Work will be free from defects not inherent in the quality required or permitted, and that the Work will conform to the requirements of the Contract Documents. Work not conforming to these requirements, including substitutions not properly approved and authorized, is considered defective. This warranty excludes remedy for damage or defect caused by abuse by the City or modifications to the Work not executed by the Contractor or an employee/subcontractor/sub-subcontractor thereof Additionally, Contractor warrants that all construction and installation will be conducted properly so as not to void any manufacturer's warranties that may apply to any of the materials purchased for this project. Except as may be otherwise specified or agreed, the Contractor shall repair or replace all defects in materials, equipment, or workmanship appearing within one (1) year (the "Warranty Period") from the date of Final Completion (as defined in "Exhibit I", attached hereto and incorporated herein by reference) at no additional cost to the City. Further, Contractor shall provide all maintenance services, including parts and labor, for one (1) year (the "Maintenance Period") from the date of Final Completion at no additional cost to the City. An inspection shall be conducted by the City or its representative(s) new the completion of the respective Warranty Period/Maintenance Period to identify any issues that must be resolved by the Contractor. After the expiration of the Maintenance Period, City shall be responsible for repairing issues resulting from normal wear and tear and shall be responsible for general maintenance of the equipment; however, expiration of any Warranty Period or Maintenance Period shall not affect the Contractor's continued liability under an implied warranty of merchantability and fitness. All warranties implied by law, including fitness for a particular purpose and suitability, are hereby preserved and shall apply in full force and effect beyond any Warranty Period or Maintenance Period. City may purchase additional maintenance services from the Contractor upon a written proposal for such services being executed by authorized representatives of both Parties, and upon execution, such proposal for additional services shall be incorporated herein by this reference. Section 10. Termination A. For Convenience. The City may terminate this Agreement for convenience at any time upon providing written notice thereof to Contractor at least seven (7) calendar days in advance of the termination date. B. For Cause. The Contractor shall have no right to terminate this Agreement prior to completion of the Work, except in the event of City's failure to pay the Contractor within thirty (30) calendar days of Contractor providing the City with notice of a delinquent payment and an opportunity to cure. The City may terminate this Agreement for cause as provided in Section 11 of this Agreement. The City shall give Contractor at least seven (7) calendar days' written notice of its intent to terminate the Agreement for cause and the reasons therefor, and if Contractor, or its Surety, fails to cure the default within that period, the termination shall take place without further notice. The City shall then make alternative arrangements for completion of the Project. C. Statutory Termination. In compliance withO.C.G.A. § 36-60-13, this Agreement shall be deemed terminated as provided in Section 4(A) of this Agreement. Further, this Agreement shall terminate immediately and absolutely at such time as appropriated or otherwise unobligated funds are no longer available to satisfy the obligation of the City. D. Pa ment. Provided that no damages are due to the City for Contractor's failure to perform in accordance with this Agreement, and except as otherwise provided herein, the City shall, upon termination for convenience or statutory termination, pay Contractor for Work performed prior to the date of termination in accordance with Section 5 herein. The City shall have no further liability to Contractor for such termination. At its sole discretion, the City may pay Contractor for additional value received as a result of Contractor's efforts, but in no case shall said payment exceed any remaining unpaid portion of the Maximum Contract Price. If this Agreement is terminated for cause, the City will make no further payment to the Contractor or its Surety until the Project is completed and all costs of completing the Project are paid. If the unpaid balance of the amount due the Contractor, according to this Agreement, exceeds the cost of finishing the Project, City shall provide payment to the Contractor (or its Surety) for services rendered and expenses incurred prior to the termination date, provided that such payment shall not exceed the unpaid balance of the amount otherwise payable under this Agreement minus the cost of completing the Project. If the costs of completing the Project exceed the unpaid balance, the Contractor or its Surety shall pay the difference to the City. E. Assumption of Contracts. The City reserves the right in termination for cause to take assignment of all contracts between the Contractor and its subcontractors, vendors, and suppliers. The City will promptly notify the Contractor of the contracts the City elects to assume. Upon receipt of such notice, the Contractor shall promptly take all steps necessary to effect such assignment. F. Conversion to Termination for Convenience. If the City terminates this Agreement for cause and it is later determined that the City did not have grounds to do so, the termination will be converted to and treated as a termination for convenience under the terms of Section 10(A) above. G. Requirements Upon Termination. Upon termination, the Contractor shall: (1) promptly discontinue all services, cancel as many outstanding obligations as possible if requested to do so by the City, and not incur any new obligations, unless the City directs otherwise; and (2) promptly deliver to the City all data, drawings, reports, summaries, and such other information and materials as may have been generated or used by the Contractor in performing this Agreement, whether completed or in process, in the form specified by the City. H. Reservation of Rights and Remedies. The rights and remedies of the City and the Contractor provided in this Section are in addition to any other rights and remedies provided under this Agreement or at law or in equity. Section 11. City's Rights; Contractor Default A. City Rights Related to the Work. (i) City's Right to Stop the Work If the Contractor fails to correct Work which is not in accordance with the requirements of the Contract Documents, as required by the Contract Administrator, or persistently fails to carry out Work in accordance with the Contract Documents, the City may issue a written order to the Contractor to stop the Work, or any portion thereof, until the cause for such order has been eliminated; however, the right of the City to stop the Work shall not give rise to a duty on the part of the City to exercise this right for the benefit of the Contractor or any other person or entity. Such a stoppage of Work shall not extend the Expected Date of Final Completion of the Work. (ii) City's Right to Carry Out the Work If the Contractor defaults or neglects to carry out the Work in accordance with the Contract Documents and fails within a seven ('n calendar day period after receipt of written notice from the City to commence and/or continue correction of such default or neglect with diligence and promptness, the City may, without prejudice to other remedies the City may have, correct such deficiencies. In such case, an appropriate Change Order shall be issued deducting from payments then or thereafter due the Contractor the reasonable cost of correcting such deficiencies, including City's expenses and compensation for the Architect/Engineer's and/or Contract Administrator's additional services (if any) made necessary by such default, neglect or failure. If payments then or thereafter due the Contractor are not sufficient to cover such amounts, the Contractor shall pay the difference to the City. B. Contractor Default. For the purposes of this Agreement, Contractor shall be in default if any of the following occur during the Term of this Agreement: (a) a failure to fulfill in a timely and proper manner Contractor's obligations under this Agreement; (b) Contractor violates any of the material provisions, agreements, representations or covenants of this Agreement or any applicable city, state, or federal laws, which do not fall within the force majeure provisions of this Agreement; (c) the Contractor becomes insolvent or unable to pay its debts as they mature, or makes an assignment for the benefit of creditors, or files a bankruptcy petition under the United States Bankruptcy Code; or (d) Contractor is the subject of a judgment or order for payment of money, which judgment or order exceeds $100,000 and is no longer subject to appeal or, in the opinion of the City, would be fruitless to appeal and where (i) such judgment or order shall continue un -discharged or unpaid for a period of thirty (30) calendar days, (ii) an insurer acceptable to the City has not acknowledged that suchjudgment or order is fully covered by a relevant policy of insurance, or (iii) the City is otherwise reasonably satisfied that such judgment or order is not likely to be satisfied or complied with within sixty (60) calendar days of its issuance. In the event of Contractor's default under this Agreement, the City shall send written notice to the Contractor setting forth the specific instances of the default and Providing the Contractor with at least seven (7) calendar days to cure or otherwise remedy the default to the reasonable satisfaction of the City. If the default is not remedied during the stated cure period, then the City may, at its election: (a) in writing terminate the Agreement in whole or in part; (b) cure such default itself and charge the Contractor for the costs of curing the default against any sums due or which become due to the Contractor under this Agreement; and/or (c) pursue any other remedy then available, at law or in equity, to the City for such default. Section 12. Construction Administration If a Contract Administrator other than the City is hired in relation to the Project, the Contract Administrator's administration of the construction of the Project shall be as described in "Exhibit K", attached hereto. The Contractor agrees to the construction administration provisions contained in "Exhibit K." Section 13. Miscellaneous A. Complete Agreement. This Agreement, including all of the Contract Documents, constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. No other agreement, statement, or promise relating to the subject matter of this Agreement not contained in this Agreement or the Contract Documents shall be valid or binding. This Agreement may be modified or amended only by a written document signed by representatives of both Parties with appropriate authorization. B. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia without regard to choice of law principles. If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the rules, regulations, statutes and laws of the State of Georgia will control. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia or the U.S. District Court for the Northern District of Georgia — Atlanta Division, and Contractor submits to the jurisdiction and venue of such court. C. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument. D. Invalidity of Provisions Severability. Should any article(s) or section(s) of this Agreement, or any part thereof, later be deemed illegal, invalid or unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed, and the remainder of this Agreement shall remain in full force and effect to the extent possible as if this Agreement had been executed with the invalid portion hereof eliminated, it being the intention of the Parties that they would have executed the remaining portion of this Agreement without including any such part, parts, or portions that may for any reason be hereafter declared invalid. E. Business License. Prior to commencement of the Work to be provided hereunder, Contractor shall apply to the City for a business license, pay the applicable business license fee, and maintain said business license during the Term of this Agreement, unless Contractor provides evidence that no such license is required. F. Notices. (1) Communications Relating to Day -to -Day Activities. All communications relating to the day-to-day activities of the Work shall be exchanged between Jim Cregge for the City and Kyle Peggram for the Contractor. (2) Official Notices All other notices, requests, demands, writings, or correspondence, as required by this Agreement, shall be in writing and shall be deemed received, and shall be effective, when (1) personally delivered, or (2) on the third calendar day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Party at the addresses given below, or at a substitute address previously furnished to the other Party by written notice in accordance herewith: NOTICE TO CITY shall be sent to: City of Milton Attn: Jim Cregge, Director of Parks and Rec. 13000 Deerfield Parkway, suite 107F Milton, Georgia 30004 NOTICE TO CONTRACTOR shall be sent to: Great Southern Recreation, LLC Kyle Peggram, Territory Manager 2441 Q Old Fort Parkway #462 Murfreesboro, TN 37128 G. Waiver of Agreement. No failure by the City to enforce any right or power granted under this Agreement, or to insist upon strict compliance by Contractor with this Agreement, and no custom or practice of the City at variance with the terms and conditions of this Agreement shall constitute a general Waiver of any future breach or default or affect the City's right to demand exact and strict compliance by Contractor with the terms and conditions of this Agreement. Further, no express waiver shall affect any term or condition other than the one specified in such waiver, and that one only for the time and manner specifically stated. H. Survival. All sections of this Agreement which by their nature should survive termination will survive termination, including, without limitation, confidentiality obligations, warranties, and insurance maintenance requirements. Sovereign Immunity. Nothing contained in this Agreement shall be construed to be a waiver of the City's sovereign immunity or any individual's qualified good faith or official immunities. No Personal Liability. Nothing herein shall be construed as creating any individual or personal liability on the part of any of City's elected or appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys or volunteers. No such individual shall be personally liable to the Contractor or any successor in interest in the event of any default or breach by the City or for any amount which may become due to the Contractor or successor or on any obligation under the terms of this Agreement. Likewise, Contractor's performance of services under this Agreement shall not subject Contractor's individual employees, officers, or directors to any personal liability, except where Contractor is a sole proprietor. The Parties agree that their sole and exclusive remedy, claim, demand, or suit shall be directed and/or asserted only against Contractor or the City, respectively, and not against any elected or appointed official, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers. K. Force Majeure. Neither the City nor Contractor shall be liable for their respective non -negligent or non -willful failure to perform or shall be deemed in default with respect to the failure to perform (or cure a failure to perform) any of their respective duties or obligations under this Agreement or for any delay in such performance due to: (i) any cause beyond their respective reasonable control; (ii) any act of God; (iii) any change in applicable governmental rules or regulations rendering the performance of any portion of this Agreement legally impossible; (iv) earthquake, fire, explosion, or flood; (v) strike or labor dispute, excluding strikes or labor disputes by employees and/or agents of Contractor, (vi) delay or failure to act by any governmental or military authority; or (vii) any war, hostility, embargo, sabotage, civil disturbance, riot, insurrection, or invasion. In such event, the time for performance shall be extended by an amount of time equal to the period of delay caused by such acts, and all other obligations shall remain intact. L. Headings. All headings herein are intended for convenience and ease of reference purposes only and in no way define, limit, or describe the scope or intent thereof, or of this Agreement, or in any way affect this Agreement. M. No Third Party Rights. This Agreement shall be exclusively for the benefit of the Parties and shall not provide any third parties with any remedy, claim, liability, reimbursement, cause of action or other right. N. Successors and Assigns. Subject to the provision of this Agreement regarding assignment, each Party binds itself, its partners, successors, assigns, and legal representatives to the other Party hereto, its partners, successors, assigns, and legal representatives with respect to all covenants, agreements, and obligations contained in the Contract Documents. O. Agreement Construction and Interpretation. Contractor represents that it has reviewed and become familiar with this Agreement and has notified the City of any discrepancies, conflicts or errors in the Contract Documents. The Parties hereto agree that, if an ambiguity or question of intent or interpretation arises, this Agreement is to be construed as if the Parties had drafted it jointly, as opposed to being construed against a Party because it was responsible for drafting one or more provisions of the Agreement. In the interest of brevity, the Contract Documents may omit modifying words such as "all" and "any" and articles such as "the" and "an," but the fact that a modifier or an article is absent from one statement and appears in another is not intended to affect the interpretation of either statement. P. Material Condition. Each term of this Agreement is material, and Contractor's breach of any term of this Agreement shall be considered a material breach of the entire Agreement and shall be grounds for termination or exercise of any other remedies available to the City at law or in equity. Q. Use of Singular and Plural Words or terms used as nouns in the Agreement shall be inclusive of their singular and plural forms, unless the context of their usage clearly requires contrary meaning. IN WITNESS WHEREOF, the City and the Contractor have executed this Agreement effective as of the Effective Date first above written. [SIGNATURES ON FOLLOWING PAGE] CITY OF MILTON, GEORGIA By: Joe Lockwood, Mayor [CITY SEAL] Attest: Print Name: Its: City Clerk Approved as to form: City Attorney CONTRACTOR: GREAT SOUTHERN RECREATION, LLC, a TennesseeIimited abjlityampany By: \ / Print Name: ..� J•�„�;N Vcnu Its: Managing Member/Manager Attest/Witness By: Print Name: r Its: .dna r (title) "EXHIBIT A" RFP NUMBER 16-PROI MILTON PARKS AND RECREATION PLAYGROUND FOR BROADWELL PAVILION (issued June 16, 2016) and Addendum No. 1 Attached. HA L EA IT i TO I� T� CITY OF MILTON 1V�1 LSTA\BLIISIIEONp REQUEST FOR PROPOSAL (THIS IS NOT AN ORDER) RFP Number: RFP Title: 16-PROI IMilton Parks and Recreation Plavaround for Broadwell Pavilion RFP Due Date and Time: July 19, 2016 @ 2:OOom local time ISSUING DEPARTMENT INFORMATION Procurement Office Contact: I Issue Date: Honor Motes June 16 2016 City of Milton 13000 Deerfield Pkwy, Suite 107F Phone: 678-242.2500 Milton, Ga. 30004 Website: www.cffyofmiltonga.us INSTRUCTIONS TO OFFERORS Return Proposal to: Mark Face of Envelope/Package: City of Milton Bid Number: 16-PROI Attn: Honor Motes, Purchasing Office Name of Company or Firm 13000 Deerfield Pkwy Suite 107F Milton, Ga. 30004 Special I nStructions: Deadline for Written Questions July 1, 2016 @ S:OOPM Email questions to Honor Motes at honor.motes@cityofmiltonaa us OFFERORS MUST COMPLETE THE FOLLOWING Offeror Name/Address: Authorized Offeror Signatory: Offeror Phone Number: Piece tlmnnmeanasininink Offeror FAX Number. Offeror Federal I.D. Number: Offeror E-mail Address: OFFERORS MIDST BFTuafv Tum t-nvra ourer..,x... --- _____. nun RFP 16-PR01 N TABLE OF CONTENTS Offeror's RFP Checklist........ DisclosureForm............................................................................ Proposal Letter E -Verify Affidavit............................................................................ Scheduleof Events......................................................................................... Section 1: Project Overview and Instructions ............................................ Section 2: RFP Standard Information........................................................... Section 3: Scope of Project......................................................................... Section 4: Offeror Qualifications................................................................. Section 5: Cost Proposal.............................................................................. Section 6: Evaluation Criteria ....................... Section 7: Standard Contract Information RFP 16-PR01 OFFEROR'S RFP CHECKLIST The 10 Most Critical Things To Keep in Mind When Responding to an RFP for the City of Milton 1. Read the entire document. Note critical items such as: mandatory requirements; supplies/services required; submittal dates; number of copies required for submittal; funding amount and source; contract requirements (i.e., contract performance security, insurance requirements, performance and/or reporting requirements, etc.). 2. Note the procurement officers name, address, phone numbers and e-mail address. This is the only person you are allowed to communicate with regarding the RFP and is an excellent source of information for any questions you may have. 3.____Attend the pre -qualifications conference if one is offered. These conferences provide an opportunity to ask clarifying questions, obtain a better understanding of the project, or to notify the City of any ambiguities, inconsistencies, or errors in the RFP. 4.Take advantage of the "question and answer" period. Submit your questions to the procurement officer by the due date listed in the Schedule of Events and view the answers given in The formal "addenda" issued for the RFP. All addenda issued for an RFP are posted on the DOAS website at hffp://ssi.doas.state.go.us/PRSapp/PR index.lsp and on the City's website at hffp://www.cttyofmlltongo.us will include all questions asked and answered concerning the RFP. 5.Follow the format required in the RFP when preparing your response. Provide point -by - point responses to all sections in a clear and concise manner. 6.Provide complete answers/descriptions. Read and answer all questions and requirements. Don't assume the City or evaluation committee will know what your company capabilities are or what items/services you can provide, even if you have previously contracted with the City. The submittals are evaluated based solely on the information and materials provided in your response. 7.Use the forms provided, i.e., cover page, sample budget form, certification forms, etc. 8.Check the website for RFP addenda. Before submitting your response, check the DOAS website at hffp://ssi.docs.state.go.us/PRSapp/PRjndex.jsp and the City website at hffp://www.cltyofmiltonga.us to see whether any addenda were issued for the RFP. If so, you must submit a signed cover sheet for each addendum issued along with your RFP response. 9.Review and read the RFP document again to make sure that you have addressed all requirements. Your original response and the requested copies must be identical and be complete. The copies are provided to the evaluation committee members and will be used to score your response. 10. Submit your response on time. Note all the dates and times listed in the Schedule of Events and within the document, and be sure to submit all required items on Time. Late submittal responses are never accepted. This checklist is provided for assistance only and should not be submitted with Offeror's Response. RFP 16-PR01 HOME OF' HF BEST QIJAI ITY OF LIFE IN GNot' MILTOESTABIISHED2006 CITY OF MILTON DISCLOSURE FORM MUST BE RETURNED WITH BID This form is for disclosure of campaign contributions and family member relations with City of Milton officials/employees. Please complete this form and return as part of your RFP package when it is submitted. Name of Contractor Name and the official position of the Milton Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.) List the dollar amount/value and description of each campaign contribution made over the past two (2) years by the Applicant/Opponent to the named Milton Official. Amount/Value Description Please list any family member that is currently for has been employed within the last 12 months) by the City of Milton and your relation: RFP 16-PR01 0 HOME OF'THE BEL QUALITY pf i.lEOg MILTON*kESTABLISHED 2006 City of Milton RFP# 16-PROl PROPOSAL LETTER (Bidder to sign and return with proposal) We propose to furnish and deliver any and all of the deliverables and services named in the Request for Proposal (I6-PROI Milton Parks and Recreation Playground for Broadwell Pavilion) It is understood and agreed that we have read the City's specifications shown or referenced in the RFP and that this proposal is made in accordance with the provisions of such specifications. By our written signature on this proposal, we guarantee and certify that all items included meet or exceed any and all such City specifications. We further agree, if awarded a contract, to deliver goods and services which meet or exceed the specifications. The City reserves the right to reject any or all proposals, waive technicalities, and informalities, and to make an award in the best interest of the City. PROPOSAL SIGNATURE AND CERTIFICATION I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign for my company. I further certify that the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et. seq. have not been violated and will not be violated in any respect. Authorized Print/Type Print/Type Company Name RFP 16-PR01 HOME OF 4HE BEST OOE UALIII' OF LIFIN GeORGIA' iM�I, N ESTABLISHED 2006 CONTRACTOR AFFIDAVIT AND AGREEMENT BIDDER TO SIGN AND RETURN WITH PROPOSAL STATE OF GEORGIA CITY OF MILTON By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: eVerify Number Date of Authorization Click here to enter text. Name of Contractor Click here to enter text. Name of Project City of Milton Name of Public Employer [NOTARY SEAL] I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on _ , 201 in (city), _(state). Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _ DAY OF NOTARY PUBLIC My Commission Expires: RFP 16-PR01 0 HOME OPTHE BEST QUALITY OF LIFE IN GEORGIA' MI LTON"� ESTABLISHED 2006 SCHEDULE OF EVENTS EVENT RFP Issue Date DATE June 16, 2016 Deadline for Receipt of Written Questions 5 PM on July 1, 2016 Response to Questions by the City ..... on or about July 7, 2016 RFP DUE No Later than 2 PM on July 19, 2016 RFP 16-PR01 0 SECTION 1: PROJECT OVERVIEW AND INSTRUCTIONS 1.0 BACKGROUND AND STATEMENT OF INTENT Milton, Georgia is a growing community located north of Atlanta with a Population of approximately 33,000. The Parks and Recreation Department intends to place a new playground at the Broadwell Pavilion. It is located at 12615 Broadwell Road, Milton, GA 30004. All Offerors must comply with all general and special requirements of the RFP information and instructions enclosed herein. 1.1 SINGLE POINT OF CONTACT From the date this Request for Proposal (RFP) is issued until an offeror(s) is selected, offerors) are not allowed to communicate with any City staff or elected officials regarding this procurement, except at the direction of Honor Motes. Any unauthorized contact may disqualify the offeror from further consideration. Contact information for the single point of contact is as follows: Procurement Office: Honor Motes Address: 13000 Deerfield Parkway, Suite 107F Milton, GA 30004 Telephone Number: 678-242-2507 E-mail Address: hgngr.mQtes@c!tvofmiltQnaa.us 1.2 REQUIRED REVIEW A. Review RFP Offerors should carefully review the instructions; mandatory requirements, specifications, standard terms and conditions, and standard contract set out in this RFP and promptly notify the procurement office identified above via e- mail of any ambiguity, inconsistency, unduly restrictive specifications, or error which they discover upon examination of this RFP. B. Form of Questions RFP 16-PR01 Offerors with questions or requiring clarification or interpretation of any section within this RFP must submit their questions in writing via email to Honor Motes on or before 5 PM on July 1. 2016. Each question must provide clear reference to the section, page, and item in question. Questions received after the deadline may not be considered. C. City's Answers. The City will provide an official written answer to all questions on or about July 7 016. The City's response will be by formal written addendum. Any other form of interpretation, correction, or change to this RFP will not be binding upon the City. Any formal written addendum will be will be posted alongside the RFP at htto://www cityofmiltonga us and htto://ssl doas state ga us/PRSaoo/PR index iso. Offerors must sign and return any addendum with their RFP response. D. Standard Contract By submitting a response to this RFP, offeror agrees to acceptance of the standard terms and conditions and standard contract as set out in Appendices A and B of this RFP. Much of the language included in the standard terms and conditions and standard contract reflects requirements of state law. Requests for exceptions to the standard terms and conditions, standard contract terms, or any added provisions must be submitted to the procurement officer referenced above by the date for receipt of written/e- mailed questions or with the offeror's RFP response and must be accompanied by an explanation of why the exception is being taken and what specific effect it will have on the offeror's ability to respond to the RFP or perform the contract. The City reserves the right to address non -material, minor, insubstantial requests for exceptions with the highest scoring offeror during contract negotiation. Any material, substantive, important exceptions requested and granted to the standard terms and conditions and standard contract language will be addressed in any formal written addendum issued for this RFP and will apply to all offerors submitting a response to this RFP. E. Mandatory Requirements To be eligible for consideration, an offeror must meet the intent of all mandatory requirements. The City will determine whether an offeror's RFP response complies with the intent of the requirements. RFP responses that do not meet the full intent of all requirements listed in this RFP may be subject to RFP 16-PR01 point reductions during the evaluation process or may be deemed non- responsive. 1.3 Reserved 1.4 SUBMITTING A PROPOSAL A. Organization of Proposal Offerors must organize their proposal into sections that follow the format of this RFP, with tabs separating each section. B. Failure to Comply with Instructions Offerors failing to comply with these instructions may be subject to point deductions. The City may also choose to not evaluate, may deem non- responsive, and/or may disqualify from further consideration any proposals that do not follow this RFP format, are difficult to understand, are difficult to read, or are missing any requested information. C. Copies Reaulred and Deadline for Receipt of Proposals One original and two (2) copies, along with one digital copy, of each Proposal should be provided to the City. Proposals must be received at the receptionist's desk prior to 2:OOPM local time, Jut 19, 2016. Facsimile or emalled resoonses to requests for or000sals are not acceptable, City of Milton Attn: Honor Motes Suite 107E 13000 Deerfield Parkway Milton GA 30004 D. late Proposals Regardless of cause, late proposals will not be accepted and will automatically be disqualified from further consideration. It shall be the offeror's sole risk to assure delivery to the receptionist's desk at the designated office by the designated time. Late proposals will not be opened and may RFP 16-PR01 m be returned to the offeror at the expense of the offeror or destroyed if requested. 1.5 OFFEROR'S CERTIFICATION A. Understanding of Specifications and Rea irements By submitting a response to this RFP, offeror agrees to an understanding of and compliance with the specifications and requirements described in this RFP. B. Offer In Cif act for 120 Days A proposal may not be modified, withdrawn or canceled by the offeror for a 120 -day period following the deadline for proposal submission as defined in the Schedule of Events, or receipt of best and final offer, if required, and offeror so agrees in submitting the proposal. The City of Milton may, in the event the selected proposer fails to perform and/or the contract is terminated within forty-five days of its initiation, request the proposer submitting the next acceptable proposal to honor its proposal. 1.6 COST OF PREPARING A PROPOSAL A. City Not Responsible for Preparation Costs The costs for developing and delivering responses to this RFP and any subsequent presentations of the proposal as requested by the City are entirely the responsibility of the offeror. The City is not liable for any expense incurred by the offeror in the preparation and presentation of their proposal. B. All Timely Submitted Materials Beeome CIN Proper Iv All materials submitted in response to this RFP become the property of the City of Milton and are to be appended to any formal documentation, which would further define or expand any contractual relationship between the City and offeror resulting from this RFP process. RFP 16-PR01 0 L SECTION 2: RFP STANDARD INFORMATION 2.0 AUTHORITY This RFP is issued under the authority of the City of Milton. The RFP process is a Procurement option allowing the award to be based on stated evaluation criteria. The RFP states the relative importance of all evaluation criteria. No other evaluation criteria, other than as outlined in the RFP, will be used. 2.1 OFFEROR COMPETITION The City encourages free and open competition among offerors. Whenever Possible, the City will design specifications, proposal requests, and conditions to accomplish this objective, consistent with the necessity to satisfy the City's need to procure technically sound, cost-effective services and supplies. 2.2 RECEIPT OF PROPOSALS AND PUBLIC INSPECTION A. Public Information. All information received in response to this RFP, including copyrighted material, is deemed public information and will be made available for public viewing and copying after the time for receipt of proposals has passed, and the award has been made, with the following four exceptions: (1) bona fide trade secrets meeting confidentiality requirements that have been properly marked, separated, and documented; (2) matters involving individual safety as determined by the City of Milton; (3) any company financial information requested by the City of Milton to determine vendor responsibility, unless prior written consent has been given by the offeror; and (4) other constitutional protections. B. Procurement Officer Review of Proposals Upon opening the proposals received in response to this RFP, the procurement office will review the proposals and separate out any information that meets the referenced exceptions in Section 2.2(A) above, providing the following conditions have been met: RFP 16-PR01 1. Confidential information is clearly marked and separated from the rest of the proposal. 2. The proposal does not contain confidential material in the cost or price section. 3. An affidavit from an offeror's legal counsel attesting to and explaining the validity of the trade secret claim is attached to each proposal containing trade secrets. Please contact Honor Motes for additional information. Information separated out under this process will be available for review only by the procurement office, the evaluation committee members, and limited other designees. Offerors must be prepared to pay all legal costs and fees associated with defending a claim for confidentiality in the event of a "right to know" (open records) request from another party. 2.3 CLASSIFICATION AND EVALUATION OF PROPOSALS A. Initial Classification of Proposals as Responsive or Nonresponsive Proposals may be found nonresponsive at any time during the evaluation process or contract negotiation, if any of the required information is not provided; the submitted price is found to be excessive or inadequate as measured by criteria stated in the RFP; or the proposal is not within the specifications described and required in the RFP. If a proposal is found to be nonresponsive, it will not be considered further. B. tVtennination of Responsiblifty, The procurement office will determine if an offeror has met the standards of responsibility. Such a determination may be made at any time during the evaluation process and through contract negotiation if information surfaces that would result in a determination of nonresponsive. C. Evaluation of Proposals The evaluation committee will evaluate the remaining proposals and recommend whether to award the contract to the highest scoring offeror or, if necessary, to seek discussion/negotiation or a best and final offer in order to determine the highest scoring offeror. All responsive proposals will be RFP 16-PR01 evaluated based on stated evaluation criteria. In scoring against stated criteria, the City may consider such factors as accepted industry standards and a comparative evaluation of all other qualified RFP responses in terms of differing price, quality, and contractual factors. These scores will be used to determine the most advantageous offering to the City. D. Completeness of Proposals Selection and award will be based on the offeror's proposal and other items outlined in this RFP. Submitted responses may not include references to information located elsewhere, such as Internet websites or libraries, unless specifically requested. Information or materials presented by offerors outside the formal response or subsequent discussion/negotiation or "best and final offer," if requested, will not be considered, will have no bearing on any award, and may result in the offeror being disqualified from further consideration. E. Opportunity for Discussion/Negotiation and/or Oral Pr sentation /Product Demonstration After receipt of all proposals and prior to the determination of the award, the City may initiate discussions with one or more offerors should clarification or negotiation be necessary. Offerors may also be required to make an oral Presentation and/or product demonstration to clarify their RFP response or to further define their offer. In either case, offerors should be prepared to send qualified personnel to Milton, Georgia to discuss technical and contractual aspects of the proposal. Oral presentations and product demonstrations, if requested, shall be at the offeror's expense. F. Best and Final Offer The "Best and Final Offer" is an option available to the City under the RFP process which permits the City to request a "best and final offer" from one or more offerors if additional information is required to make a final decision. Offerors may be contacted asking that they submit their "best and final offer," which must include any and all discussed and/or negotiated changes. The City reserves the right to request a "best and final offer" for this RFP, if any, based on price/cost alone. G. Evaluation CommiNeeecommendotion for Contract Award RFP 16-PR01 m The evaluation committee will provide a written recommendation for contract award. H. Request for Documents Notice Upon concurrence with the evaluation committee's recommendation for contract award, the procurement officer may issue a "Request for Documents Notice" to the highest scoring offeror to obtain the required insurance documents, contract performance security, and any other necessary documents. Receipt of the "Request for Documents Notice" does not constitute a contract and no work may begin until a contract signed by all parties is in place. Contract Neaotiatlon. The procurement officer and/or city department representatives may begin contract negotiation with the responsive and responsible offeror whose proposal achieves the highest score and is, therefore, the most advantageous to the City. If contract negotiation is unsuccessful or the highest scoring offeror fails to provide necessary documents or information in a timely manner, or fails to negotiate in good faith, the City may terminate negotiations and begin negotiations with the next highest scoring offeror. J. Contract Award Contract award, if any, will be made to the highest scoring offeror who Provides all required documents and successfully completes contract negotiation. 2.4 RIGHTS RESERVED While the City has every intention to award a contract as a result of this RFP, issuance of the RFP in no way constitutes a commitment by the City of Milton to award and execute a contract. Upon a determination such actions would be in its best interest, the City, in its sole discretion, reserves the right to: 1. Reject any or all Proposals received. The City is not obligated to request clarifications or additional information but may do so at its discretion. The RFP 16-PR01 City reserves the right to extend the deadline for submittals or to cancel or modify this RFP at any time. 2. Waive any undesirable, inconsequential, or inconsistent provisions of this RFP which would not have significant impact on any proposal, 3. To request further documentation or information, and to discuss an RFP submittal for any purpose in order to answer questions or to provide clarification, 4. Not award if it is in the best interest of the City not to proceed with contract execution, 5. If awarded, terminate any contract in accordance with the terms and conditions of the contract if the City determines adequate funds are not available. 2.5 TITLE VI COMPLIANCE In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other Provisions of Federal law, Firm agree that, during performance of this Agreement, Firm, for themselves, their assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, Firm agree to comply with all applicable implementing regulations and shall include the provisions of this Section in every subcontract for services contemplated under this Agreement. 2.6 INSURANCE REQUIREMENTS Except as otherwise provided by law, the Contractor shall at all times during the continuance of all work under the Contract maintain and keep in force such insurance as will protect him/her from claims under Workers' Compensation Acts, and also such insurance as will protect him/her and the City of Milton from any other claims for damages to any property of the City of Milton or of the public, which may arise from operations under this contract, whether such operations be by the Contractor or by any subcontractor or anyone directly or indirectly employed by any of them. Certificate of Insurance is to be submitted at the time the Contract is executed and must meet the following requirements: 1. Statutory Worker's Compensation Insurance Employees Liability: Bodily Injury by Accident - $100,000.00 each accident Bodily Injury by Disease - $ 100,000.00 policy limit RFP 16-PR01 Bodily Injury by Disease - $ 500,000.00 each employee 2. Commercial General Liability Insurance Q. $1,000,000 limit of liability per occurrence for bodily injury and property damage b. The following additional coverages must apply: • 1986 (or later) ISO Commercial General liability form • Dedicated limits per project or location (CG 25 03 or CG 25 04) • Additional insured endorsement (form b CG 20 10 with a modification for completed operations or a separate endorsement covering completed operations) • Blanket Contractual liability • Broad Property Damage • Severability of Interest • Underground explosion and collapse coverage • Personal injury (deleting both contractual and employee exclusions) 3. Auto Liability Insurance a. $1,000,000.00 limit of liability per occurrence for bodily injury and property damage b. Comprehensive form covering all owned, non -owned, leased, hired, and borrowed vehicles. c. Additional insured endorsement d. Contractual Liability 4. Umbrella Liability Insurance $1,000,000.00 limit of liability a. The following coverages must apply • Additional insured endorsement • Concurrency of effective dates with primary • Blanket contractual liability • Drop down feature • Care, Custody, and Control - Follow form primary • Aggregates apply where applicable in primary • Umbrella policy must be as broad as the primary policy City of Milton (and any applicable authority) should be shown as additional insured on the General Liability Auto Liability and Umbrella Liability. The City of Milton is to be included as an Additional Insured on all Liability Policies. The Contractor shall agree to provide complete certified copies of current insurance policy Iles) or a certified letter from the insurance company Iles) if requested by the City to verify the compliance with the insurance requirements. Insurance company must be licensed to do business by the Georgia Department of Insurance. Insurance Companies must be licensed to do business in Georgia by the RFP 16-PR01 Georgia Secretary of State, Authorized by the Georgia Insurance Department, and has an AM Best rating of A-6 or greater. All Insurance Policies must be written on an Occurrence Basis. All income taxes, retirement, workers' compensation and other fringe benefits shall be the responsibility of the Contractor. Current and valid insurance policies meeting the requirements herein identified shall be maintained during the duration of the named project. Renewal certificates shall be sent to the City 30 days prior to any expiration date. There shall also be a 30 -day notification to the City in the event of a cancellation or modification of any stipulated insurance coverage. Certificates of Insurance and any subsequent renewals must reference specific bid/contract by project name and by project/bid number. It shall be the responsibility of the Contractor to ensure that all subcontractors comply with the same specified insurance requirements. RFP 16-PR01 SECTION 3: SCOPE OF PROJECT 3.0 MANDATORY REQUIREMENTS This section identifies all mandatory requirements which must be present in the proposal before further consideration will be given. Offeror must prepare and submit a response which references the page(s) of the Technical Response where satisfaction of the Mandatory Requirements is substantiated. 3.1 PLAYGROUND REQUIREMENTS.• 1. The successful contractor will provide all things necessary (labor, construction equipment, materials, play equipment, permits as necessary) to install the new playground equipment per their proposal. The play equipment should fit in the available space of approximately 40'x 40'. The location is shown in Exhibit A. All offerors submitting a proposal are highly recommended to visit the location at 12615 Broadwell Road, Milton, GA 30004. 2. Playground must comply with U.S. Consumer Product Safety Commission Standards, including surrounding space (use/impact area) requirements as well as the current ASTM standards for playground equipment. 3. Any existing items damaged by the contractor must be restored to their previous condition at no additional cost to the City. 4. The successful contractor must provide and install engineered wood fiber to provide adequate fall protection and to comply with ASTM standards to meet existing grades at the playground borders. 5. The successful contractor will provide a plastic border for the engineered wood fiber and a ramp to make the playlet ADA accessible. 6. The successful contractor will provide any dig out or fill that is required for construction. The maximum fill slope should be 4:1. The contractor shall be responsible for all erosion and sediment control and temporary stabilization. It is highly recommended that the vendor should physically inspect the site prior to submitting the proposal. 7. The successful contractor will provide all drainage materials, installation and related work to assure the proper drainage of the playground. 8. All work must be done in accordance with Federal, State and Local regulations, as well as U.S. Consumer Product Safety Commission guidelines. 9. The successful contractor will be responsible for locating all underground utilities prior to beginning work, and repairing any of those utilities damaged by their construction operations. Contractor is responsible for protection of any structures adjacent to the work site damaged by the construction RFP 16-PR01 operations. Access to the work site is to be coordinated with The City of Milton. 10. No wooden components, traditional swings or metal slides will be accepted. 11. Layout and components must comply with Americans with Disabilities Act and with ASTM F 1951-99. Consideration should be given to providing play elements for persons with disabilities beyond the minimum required for ADA requirements. 12. The successful contractor must meet the contract insurance requirements. 13. The successful contractor's product must meet the minimum specifications listed below or demonstrate that their products are equal in strength, safety, durability, ease of maintenance, and factory support. 14. A staging area is not available for the materials required for this project. 15. The price for this project shall not exceed $50,000.00. No payment will be made until the materials are either stored on site and/or installed. 16. A maintenance manual that includes the parts lists, ordering information and company contact should be provided by the successful vendor upon completion of the project. 17. The successful contractor must provide the following certifications before final payment: A. Manufacturer's certification that equipment meets Safety Standards (form attached). B. Certified Playground Inspector's certification that equipment was installed properly (form attached). 3.2 PLAYGROUND DESIGN' 1. Each vendor may submit one primary design and one optional design. Each Proposal submitted must be a CPSI certified design and meet or exceed all federal CPSC, ASTM, IPEMA standards and ADA requirements. 2. The use of primary colors yellow, red and blue, along with pink and purple are not allowed. The use of earth tones is strongly encouraged. 3. New play equipment must be provided. The submitted proposal must comprise at least two elements of play to be used by children aged 2-5 and the balance of the elements for children aged 5-12. 4. Excessively high components are discouraged. Platform heights should not exceed six feet. The design should be complimentary to the existing pavilion structure. 5. No component should permit a hiding space for a child. Visibility by the parent(s) or guardian(s) at all times is mandatory. RFP 16-PR01 6. The basis of the design shall be the existing Kompan play sets installed at Bell Memorial Park, 15245 Bell Park Road, Milton, GA 30004. The Kompan play set is shown in Exhibit B. By specifying Kompon as the basis of design, it should not be assumed that Kompan is the only accepted manufacturer. It is presumed that multiple manufacturers can provide play sets that have similar elements of play as well as unique, new and non-traditional elements that will expose the children to the many facets of fun and play. 3.3 MINIMUM SPECIFICATIONS: 1. GENERAL - Materials must be in conformance with the Consumer Product Safety Improvement Act of 2008, which limits the amount of lead, certain heavy metals and certain phthalates from Children's Products. Equipment must be IPEMA- certified and meet U.S. Consumer Product Safety Commission guidelines. 2. SUPPORT POSTS FOR MAIN STRUCTURES -These components shall be fabricated from minimum 5" O.D. Tubing shall be manufactured in accordance with ASTM E-8. 3. STEEL TUBING - All steel tubing shall be manufactured in accordance with ASTM A-90 and shall be tested in accordance with ASTM E-8 and ASTM 8-117. 4. PUNCHED STEEL DECKS AND STEPS - 12 gauge, hot rolled, pickled and oiled flat steel. Steps, deck surface and sides shall be dye formed from a single sheet. All surfaces shall be perforated with holes large enough to permit water to drain and foreign materials can filter through as well as preventing children's fingers from being pinched. Entire deck shall have a PVC coating of .02 - .08" thick. The vinyl coating is to have a textured, non -slip finish. 5. ATTACHMENT FITTINGS - Attaching components may be clamps and/or direct through bolts. 6. ROTATIONALLY MOLDED PLASTIC PARTS -Tube slides, activity panels and all plastic slide chutes shall be low density linear polyethylene which is impervious to ultraviolet rays and will resist color fading. 7. CHAINS - Chains shall be coated with 5/0 Plastisol vinyl, to a thickness of 80- 100 mils. Stainless steel chains are also permissible. 8. FINISH - All metal components, after fabrication, shall be free of weld spalls, excess weld and burns. 9. EXTERIOR COLOR - An exterior powder coated color finish shall be applied to the majority of all metal and aluminum components. Powder coat shall be a minimum thickness of 5-7 mils, high -gloss and lead-free. Urethane, lacquer and enamel paints are not acceptable. 10. HARDWARE - All connecting hardware such as bolts, nuts, set screws, etc. shall be galvanized steel or stainless steel. Capped locknuts that cover the ends of RFP 16-PR01 bolt shafts shall be supplied. Tamper proof bolts shall be supplied for all clamp assemblies. 11. PLAY SURFACE - Must meet or exceed all applicable ASTM standards and meet requirements for the fall height of installed equipment. 12. SPECIFICATION REFERENCES - All equipment proposed must meet or exceed all federal CPSC, ASTM, IPEMA standards and ADA standards. If there is a specification detailed herein that has been surpassed by a newer standard or specification, the newer standard or specification must be followed. 3.4 MANUFACTURER'S STATEMENT MANUFACTURER'S STATEMENT I verify and warrant that the design, manufacture, and recommended installation procedure for Play Equipment Model Number(s) Manufactured by Is in conformance with the U.S. Consumer Products Safety Commission guidelines for public use playground safety as outlined in the 1991 Handbook for Public Playground Safety. Equipment Manufacturer President / C.E.O. Date Specified for the Playground at: RFP 16-PR01 3.5 STATEMENT OF PROPER INSTALLATION STATEMENT OF PROPER INSTALLATION (To be completed after installation and final inspection) I verify and warrant that the Play Equipment Model Number(s) Manufactured by Installed at (name of park & location of equipment) And inspected on (date of final inspection) Has been installed appropriately and is in conformance with the U.S. Consumer Products Safety Commission guidelines as outlined in the 1991 Handbook for Public Plavaround Safety, Certified Playground Inspector C. P.S.I. number Date RFP 16-PR01 SECTION 4: OFFEROR QUALIFICATIONS 4.0 CITY'S RIGHT TO INVESTIGATE The City may make such investigations as deemed necessary to determine the ability of the offeror to provide the supplies and/or perform the services specified. 4.1 OFFEROR INFORMATIONAL REQUIREMENTS Firms interested in providing the services described in this RFP should be able to demonstrate experience in the areas described in Section 3. RFP 16-PR01 HOME OF' HE BEST QUALITY OF LIFE'.' M I I LTO N %� ESTABLISHED 2006 1 SECTION 5: PROPOSAL MUST BE RETURNED WITH PROPOSAL IN A SEPARATE SEALED ENVELOPE One (1) original and two (2) copies and one (1) digital copy shall be submitted in a separate sealed envelope before the required deadline. The offerors proposal shall be signed by an authorized agent of the company. There is no maximum page limit to section 5.0. Print/Type Company Name Here: Authorized Print/Type Print/Type Company Name RFP 16-PR01 SECTION 6: EVALUATION CRITERIA The City may elect to conduct a round of interviews with selected firms following receipt of the RFP. The City also reserves the right to issue a contract to a single firm based solely on the initial submittal. 1. Proposal Evaluation An evaluation committee will review and rank the proposals based on the factors listed below. The relative weight for each evaluation factor is indicated below (the maximum value is 100). Proposal Response (maximum 20 points) Past Experience With The City Of Milton (maximum 5 points) Play Set Design (maximum 30 points) Elements of Play (maximum 30 points) References (maximum 15 points) 2. Interviews and Product Demonstration - "Additional Scoring (Phase 2) will be offered solely to those consultants shorhlsted for the Presentation/Interview Evaluation Process •• The City reserves the right to award the contract to the highest ranking firm based on technical merits only; however, short-listed vendors may also be invited to make a face-to-face presentation to the City, Web based presentations may also be permitted. During this presentation the vendor can provide additional detail regarding their proposal submission and organizational qualities. A question and answer will follow the presentation. 3. Final Ranking and Negotiations Upon completion of the interviews and demonstrations, if required, the review committee will rank the short-listed proposals based on a combination of the evaluation scores and presentations. The top- ranked proposal will be recommended for contract award, pending successful negotiations. At this stage, the City may conduct any final discussions, negotiations, or proposal revisions with the top-ranking company(s). RFP 16-PROl SECTION 7: STANDARD CONTRACT INFORMATION 7.0 ADDITIONAL CONTRACT PROVISIONS AND TERMS This RFP and any addenda, the offeror's RFP response, including any amendments, a best and final offer, any clarification question responses, and any negotiations shall be included in any resulting contract. The City's standard contract contains the contract terms and conditions which will form the basis of any contract negotiated between the City and the highest scoring offeror. In the event of a dispute as to the duties and responsibilities of the parties under this contract, the contract, along with any attachments prepared by the City, will govern in the same order of precedence as listed in the contract. The City reserves the right to address any non -material, minor, insubstantial exceptions to the standard contract with the highest scoring offeror at the time of contract negotiation. RFP 16-PR01 Exhibit A: Broadwell Park Site RFP 16-PR01 m Exhibit B - Komoan Play Set at Bell Memorial Park RFP 16-PR01 H�AO\ME/OA�F'THE BES7 C�UAiY _ F TLTO� 1 of d 7 ESTABLISHED 2006 CONSTRUCTION SERVICES AGREEMENT [PROJECT NAME] This Construction Services Agreement (the "Agreement") is made and entered into this day of _, 20_ [INSERT DATE] (the "Effective Date"), by and between the CITY OF MILTON, GEORGIA, a municipal corporation of the State of Georgia, acting by and through its governing authority, the Mayor and Milton City Council (hereinafter referred to as the "City"), and [INSERT CONTRACTOR NAME], a [INSERT TYPE OF ENTITY] (hereinafter referred to as the "Contractor"), collectively referred to herein as the "Parties". WITNESSETH: WHEREAS, the City desires to retain a contractor to perform services for the construction of a Project, as defined below; and WHEREAS, the City solicited (bids/proposals) for construction of the Project pursuant to the Request for (Bids/Proposals), dated 20_ [INSERT DATE], attached hereto as "Exhibit A" and incorporated herein by reference; and WHEREAS, the Contractor submitted a complete and timely (bid/proposal), attached hereto as "Exhibit B" and incorporated herein by reference, and met all (bid/proposal) requirements such that the City awarded Project Number [INSERT PROJECT NUMBER] to the Contractor; and WHEREAS, the City finds that specialized knowledge, skills, and training are necessary to perform the Work (defined below) contemplated under this Agreement; and WHEREAS, the Contractor has represented that it is qualified by training and experience to perform the Work; and WHEREAS, based upon Contractor's (proposal/bid), the City has selected Contractor as the successful (proposer/bidder), and WHEREAS, Contractor desires to perform the Work as set forth in this Agreement under the terms and conditions provided in this Agreement; and RFP 16-PR01 WHEREAS, the public interest will be served by this Agreement; and WHEREAS, Contractor has familiarized itself with the nature and extent of the Contract Documents, the Project, and the Work, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of Work, and Contractor is aware that it must be licensed to do business in the State of Georgia. NOW THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties hereto do mutually agree as follows: Section 1. Contract Documents This Agreement along with the following documents, attached hereto (except as expressly noted otherwise below) and incorporated herein by reference, constitute the "Contract Documents": A. Request for (Proposals/Bids), attached hereto as "Exhibit A", B. (Proposal/Bid) Documents from Contractor, dated [INSERT DATE], attached hereto as "Exhibit C. Scope of Work, attached hereto as "Exhibit C"; D. Any required Performance Bond and/or Payment Bond, attached hereto collectively as "Exhibits D.1 and D.2"; E. Noncollusion Affidavit of Prime attached hereto as "Exhibit E"; (Proposer/Bidder), F. Final Affidavit, attached hereto as "Exhibit F"; G. Alien Employment affidavits, attached hereto as "Exhibits GA and G.2"; H. Plans, drawings and specifications, attached hereto collectively as "Exhibit H"; Additional Payment/Retainage Requirements, attached hereto as "Exhibit RFP 16-PR01 J. Key Personnel, attached hereto as "Exhibit J"; K. Contract Administration provisions (if issued), attached hereto as "Exhibit K"; L. General Conditions (if issued), attached hereto as "Exhibit L"; M. Supplementary Conditions (if issued), attached hereto as "Exhibit M"; N. Notice of Award, attached hereto as "Exhibit N"; O. City of Milton Code of Ethics (codified in the official Code of the City of Milton); P. The following, which may be delivered or issued after the Effective Date of the Agreement and are not attached hereto: All Change Orders (defined in Section 6 below), other written amendments, and other documents amending, modifying, or supplementing the Contract Documents if properly adopted in writing and executed by the Parties. Section 2. Project Description- Architect• Engineer- Contract Administrator A. Pr. oiec3. A general description of the Project is as follows: [INSERT GENERAL PROJECT DESCRIPTION] (the "Project"). A third -party Architect or Engineer (as identified below) o has/ ❑ has not [check one] been retained related to this Project. B. Architect/Engineer (if any). (i) Architect [if applicable]. The Project has been designed by [INSERT ARCHITECT NAME, IF ANY] (hereinafter referred to as the "Architect'). The Architect will have authority to act on behalf of the City only to the extent provided in the Contract Documents, unless otherwise modified in accordance with the provisions of this Agreement. (ii) Engineer [if applicable]. The Project has been designed by [INSERT ENGINEER NAME, IF ANY] (hereinafter referred to as the "Engineer"). The Engineer will have authority to act on behalf of the City only to the extent provided in the Contract Documents, unless otherwise modified in accordance with RFP 16-PR01 the provisions of this Agreement. C. Contract Administrator. The Contract Administrator for this Agreement shall be: [INSERT CONTRACT ADMINISTRATOR NAME — specify the City, Architect, Engineer, or other entity fulfilling this role]. Section 3. The Work A. The Work. The Work to be completed under this Agreement (the "Work') includes, but shall not be limited to, the work described in the Scope of Work provided in "Exhibit C", attached hereto and incorporated herein by reference. The Work includes all material, labor, insurance, tools, equipment, machinery, water, heat, utilities, transportation, facilities, services and any other miscellaneous items and work reasonably inferable from the Contract Documents. The term "reasonably inferable" takes into consideration the understanding of the Parties that some details necessary for proper execution and completion of the Work may not be shown on the drawings or included in the specifications or Scope of Work, but they are a requirement of the Work if they are a usual and customary component of the Work or are otherwise necessary for proper and complete installation and operation of the Work. Contractor shall complete the Work in strict accordance with the Contract Documents. In the event of any discrepancy among the terms of the various Contract Documents, the provision most beneficial to the City, as determined by the City in its sole discretion, shall govern. B. Notice to Proceed. The City will issue a Notice to Proceed, which Notice to Proceed shall state the dates for beginning Work ("Commencement Date') and the Expected Date of Final Completion (defined in Section 4(A) below). Unless otherwise approved, the Contractor shall perform its obligations under this Agreement as expeditiously as is consistent with reasonable skill and care and the orderly progress of the Work. C. Plans Drawings and Specifications The plans, drawings and specifications provided in "Exhibit H", attached hereto, are hereby acknowledged by the Parties and incorporated herein by reference. D. Shoo Drawings Product Data and Samples Shop Drawings, Product Data, Samples and similar submittals are not Contract Documents, but must be in conformity therewith. The purpose of their submittal is to demonstrate, for those portions of the Work for which submittals are required by the Contract Documents, the way by which the Contractor proposes to conform to the information given and the design concept expressed in the Contract Documents. RFP 16-PR01 (i) "Shop Drawings" are drawings, diagrams, schedules and other data specifically prepared for the Work by the Contractor or a subcontractor, sub -subcontractor, manufacturer, supplier or distributor to illustrate some portion of the Work. (ii) "Product Data" are illustrations, standard schedules, performance charts, instructions, brochures, diagrams and other information furnished by the Contractor to illustrate materials or equipment for some portion of the Work. (iii) "Samples" are physical examples that illustrate materials, equipment or workmanship and establish standards by which the Work will be judged. The Contractor shall review for compliance with the Contract Documents and shall approve and submit to the Contract Administrator Shop Drawings, Product Data, Samples, and similar submittals required by the Contract Documents with reasonable promptness and in such sequence as to cause no delay in the Work or in the activities of the City or of separate contractors. By approving and submitting Shop Drawings, Product Data, Samples and similar submittals, the Contractor represents that the Contractor has determined and verified materials, field measurements and field construction criteria related thereto, or will do so, and has checked and coordinated the information contained within such submittals with the requirements of the Work and of the Contract Documents. Submittals which are not marked as reviewed for compliance with the Contract Documents and approved by the Contractor may be returned by the Contract Administrator without action. The Contractor shall perform no portion of the Work for which the Contract Documents require submittal and review of Shop Drawings, Product Data, Samples or similar submittals until the respective submittal has been approved in writing by the Contract Administrator, provided that submittals that are not required by the Contract Documents may be returned without action. The Work shall be completed in accordance with approved submittals, provided that the Contractor shall not be relieved of responsibility for deviations from requirements of the Contract Documents by the Contract Administrator's approval of Shop Drawings, Product Data, Samples or similar submittals, unless the Contractor has specifically informed the Contract Administrator in writing of such deviation at the time of submittal and (1) the Contract Administrator has given written approval to the specific deviation as a minor change in the Work, or (2) a written Change Order has been issued and approved to authorize the deviation. The Contract Administrator's approval of the Shop Drawings, Product Data, Samples or similar submittals shall not relieve the Contractor of responsibility for errors or omissions therein. RFP 16-PR01 The Contractor shall, in writing or on resubmitted Shop Drawings, Product Data, Samples or similar submittals, direct the Contract Administrator's attention to any additional revisions included other than those requested by the Contract Administrator on previous submittals. In the absence of such written notice drawing the Contract Administrator's attention to such additional revisions, the Contract Administrator's approval of a resubmission shall not apply to such additional revisions. The Contractor shall maintain at the Project site(s) one record copy of the Contract Documents in good order and marked currently to record field changes and selections made during construction and one record copy of approved Shop Drawings, Product Data, Samples and similar required submittals. These documents shall be available to the City and Contract Administrator and shall be delivered to the Contract Administrator or City upon completion of the Work. Section 4. Contract Term: Liquidated Damages, Expedited Completion, Partial Occupancy or Use A. Contract Term. The term of this Agreement ("Term") shall commence on the Effective Date and continue until the earlier of the Expected Date of Final Completion or the proper termination and non -renewal of this Agreement (provided that certain obligations, including but not limited to Warranty obligations, will survive termination/expiration of this Agreement). Contractor warrants and represents that it will perform its Work in a prompt and timely manner, which shall not impose delays on the progress of the Work. The Contractor shall commence Work pursuant to this Agreement within five (5) business days of the Commencement Date provided by the City, and the Parties intend that all Work shall be completed on or before 20_ [INSERT DATE OF EXPECTED COMPLETION — NOTE DEFINED TERMS IN "EXHIBIT I" RELATED TO SAME] (the "Expected Date of Final Completion"). Every effort will be made by Contractor to shorten this period. If the Term of this Agreement continues beyond the calendar year in which this Agreement is executed, the Parties agree that this Agreement, as required by O.C.G.A. § 36-60-13, shall terminate absolutely and without further obligation on the part of the City on December 31 each calendar year of the Term [ o unless this box is checked, in which case the Agreement shall terminate absolutely and without further obligation on the part of the City at the end of the City's fiscal year each year of the Term], and further, that this Agreement shall automatically renew on January 1 of each subsequent calendar year [ c unless this box is checked, in which case the Agreement shall automatically renew on the first day of each subsequent City fiscal year of the Term] absent the City's provision of written notice of non -renewal to Contractor at least five (5) calendar days prior to the end of the then current calendar year RFP 16-PRo1 [or fiscal year, as applicable]. Title to any supplies, materials, equipment, or other personal property shall remain in Contractor until fully paid for by the City. B. Time is of the Essence Liquidated Damages. Contractor specifically acknowledges that TIME IS OF THE ESSENCE of this Agreement and that City will suffer financial loss if the Work is not completed in accordance with the deadlines specified in Section 4(A) above and within the Contract Documents. The City and Contractor also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by the City if the Work is not completed within the specified times. Accordingly, instead of requiring any such proof, the City and Contractor agree that, as liquidated damages for delay (but not as a penalty), the Contractor shall pay to the City and 00/100 Dollars ($ 001 [INSERT DAILY LIQUIDATED DAMAGES AMOUNT] for each and every calendar day that expires after a deadline provided in the Contract Documents. C. Expediting Completion. The Contractor is accountable for completing the Work within the time period provided in the Contract Documents. If, in the judgment of the City, the Work is behind schedule and the rate of placement of work is inadequate to regain scheduled progress to ensure timely completion of the entire Work or a separable portion thereof, the Contractor, when so informed by the City, shall immediately take action to increase the rate of work placement by: (1) An increase in working forces; (2) An increase in equipment or tools; (3) An increase in hours of work or number of shifts; (4) Expediting delivery of materials; and/or (5) Other action proposed if acceptable to City. Within five (5) calendar days after such notice from City that the Work is behind schedule, the Contractor shall notify the City in writing of the specific measures taken and/or planned to increase the rate of progress. The Contractor shall include an estimate as to the date of scheduled progress recovery. Should the City deem the plan of action inadequate, the Contractor shall take additional steps to make adjustments as necessary to its plan of action until it meets with the City's approval and such approval is provided in writing by the City. D. Partial Occupancy or Use The City may occupy or use any completed or partially completed portion of the Work at any stage when such portion is designated by separate agreement between the City and Contractor, provided such occupancy or use is consented to by the insurer and authorized by public authorities having jurisdiction over the Work. Such RFP 16-PR01 partial occupancy or use may commence whether or not the portion is substantially complete, provided the City and Contractor have accepted in writing the responsibilities assigned to each of them for payments, retainage, if any, security, maintenance, heat, utilities, damage to the Work and insurance, and have agreed in writing concerning the period for correction of the Work and commencement of warranties required by the Contract Documents. Consent of the Contractor to partial occupancy or use shall not be unreasonably withheld. Immediately prior to such partial occupancy or use, the City, Contractor and Contract Administrator shall jointly inspect the area to be occupied, or portion of the Work to be used, in order to determine and record the condition of the Work. Unless otherwise agreed upon, partial occupancy or use of a portion or portions of the Work shall not constitute acceptance of Work not complying with the requirements of the Contract Documents. Section 5. Contractor's Comoensatiow Time and Method of Payment A. Maximum Contract Price. The total amount paid under this Agreement as compensation for Work performed and reimbursement for costs incurred shall not, in any case, exceed $ _ [INSERT MAXIMUM CONTRACT PRICE] (the "Maximum Contract Price"), except as outlined in Section 6 below. The compensation for Work performed shall be based upon [SPECIFY HOURLY RATE, FLAT FEE, UNIT PRICES, OR OTHER BASIS], and Contractor represents that the Maximum Contract Price is sufficient to perform all of the Work set forth in and contemplated by this Agreement. B. Additional Payment Requirements. Additional payment requirements are included as "Exhibit I", attached hereto and incorporated herein by reference. C. Material Deviations Any material deviations in tests or inspections performed, or times or locations required to complete such tests or inspections, and like deviations from the Work described in this Agreement shall be clearly communicated to the City before charges are incurred and shall be handled through written Change Orders, as described in Section 6 below. Whenever the Contract Administrator considers it necessary or advisable, it shall have authority to require inspection or testing of the Work. However, neither this authority of the Contract Administrator nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Contract Administrator to the Contractor, subcontractors, material and equipment suppliers, their agents or employees, or other persons or entities performing portions of the Work. D. Taxes. The City is a governmental tax-exempt entity and shall not be responsible for paying any taxes on any materials or services provided for RFP 16-PR01 herein. At Contractors request, City shall provide evidence of its tax- exempt status. To the extent, if any, that the City furnishes tangible personal property to Contractor for incorporation into the Project, Contractor shall be responsible for paying the amount of tax owed for such tangible personal property. Section 6. Change Orders A. Change Order Defined. A "Change Order" means a written modification of the Contract Documents, signed by representatives of the City and the Contractor with appropriate authorization. B. Right to Order Changes. The City reserves the right to order changes in the Work to be performed under this Agreement by altering, adding to, or deducting from the Work. All such changes shall be incorporated in written Change Orders and executed by the Contractor and the City. Such Change Orders shall specify the changes ordered and any necessary adjustment of compensation and completion time. If the Parties cannot reach an agreement on the terms for performing the changed work within a reasonable time to avoid delay or other unfavorable impacts as determined by the City in its sole discretion, the City shall have the right to determine reasonable terms, and the Contractor shall proceed with the changed work. C. Change Order Requirement. Any work added to the scope of this Agreement by a Change Order shall be executed under all the applicable conditions of this Agreement. No claim for additional compensation or extension of time shall be recognized, unless contained in a written Change Order duly executed on behalf of the City and the Contractor. D. Authority to Execute Change Order. The City Manager has authority to execute, without further action of the Milton City Council, any number of Change Orders so long as their total effect does not materially alter the terms of this Agreement or materially increase the Maximum Contract Price, as set forth in Section 5(A) above. Any such Change Orders materially altering the terms of this Agreement, or any Change Order affecting the price where the Maximum Contract Price (as amended) is in excess of $50,000, must be approved by resolution of the Milton City Council. E. Minor Changes in the Work. The Contract Administrator will have the authority to order minor changes in the Work not involving adjustment in the Maximum Contract Price or extension of the Term and not inconsistent with the intent of the Contract Documents. Such changes shall be effected by written order signed by the Contract Administrator. The Contractor shall carry out such written orders promptly. If the minor changes subsequently may affect adjustments in the Maximum Contract Price or the Term, the changes shall then be converted to a written Change Order by the RFP 16-PR01 requesting Party. Section 7. Covenants of Contractor A. Ethics Code: Conflict of Interest (i) Contractor agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics or any other similar law or regulation. Contractor certifies that to the best of his knowledge no circumstances exist which will cause a conflict of interest in performing the Work. Should Contractor become aware of any circumstances that may cause a conflict of interest during the Term of this Agreement, Contractor shall immediately notify the City. If the City determines that a conflict of interest exists, the City may require that Contractor take action to remedy the conflict of interest or terminate the Agreement without liability. The City shall have the right to recover any fees paid for services rendered by Contractor when such services were performed while a conflict of interest existed if Contractor had knowledge of the conflict of interest and did not notify the City within five (5) business days of becoming aware of the existence of the conflict of interest. (ii) Contractor and the City acknowledge that it is prohibited for any person to offer, give, or agree to give any City employee or official, or for any City employee or official to solicit, demand, accept, or agree to accept from another person, a gratuity of more than nominal value or rebate or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. The Contractor and the City further acknowledge that it is prohibited for any payment, gratuity, or offer of employment to be made by or on behalf of a sub -consultant under a contract to the prime Contractor or higher tier sub -consultant, or any person associated therewith, as an inducement for the award of a subcontract or order. B. Meetings. The Contractor is required to meet with the City's personnel, or designated representatives, to resolve technical or contractual problems that may occur during the Term of this Agreement at no additional cost to the City. Meetings will occur as problems arise and will be coordinated by the City or the Contract Administrator. The Contractor will be given a RFP 16-PR01 minimum of three (3) full business days' notice of meeting date, time, and location. Face-to-face meetings are desired. However, at the Contractor's option and expense, a conference call meeting may be substituted. Consistent failure to participate in problem resolution meetings, two consecutive missed or rescheduled meetings, or failure to make a good faith effort to resolve problems, may result in termination of the contract for cause. C. Expertise of Contractor. Contractor accepts the relationship of trust and confidence established between it and the City, recognizing that the City's intention and purpose in entering into this Agreement is to engage an entity with the requisite capacity, experience, and professional skill and judgment to provide the Work in pursuit of the timely and competent completion of the Work undertaken by Contractor under this Agreement. The Contractor agrees to use its best efforts, skill, judgment, and abilities to perform its obligations and to further the interests of City and the Project in accordance with City's requirements and procedures, and Contractor shall employ only persons duly qualified in the appropriate area of expertise to perform the Work described in this Agreement. D. Proper Execution by Contractor. Contractor agrees that it will perform its services in accordance with the usual and customary standards of the Contractor's profession or business and in compliance with all federal, state, and local laws, regulations, codes, ordinances, or orders applicable to the Project, including, but not limited to, O.C.G.A. § 50-5-63, any applicable records retention requirements, and Georgia's Open Records Act (O.C.G.A. § 50-18-70, at seq.). Any additional work or costs incurred as a result of error and/or omission by Contractor as a result of not complying with the Contract Documents or not meeting the applicable standard of care or quality, including but not limited to those of repeated procedures and compensation for the Contract Administrator's services or expenses, will be provided at Contractor's expense and at no additional cost to the City. This provision shall survive termination of this Agreement. It is the Contractor's responsibility to be reasonably aware of all applicable laws, statutes, ordinances, building codes, and rules and regulations. If the Contractor observes that portions of the Contract Documents are at variance therewith, the Contractor shall promptly notify the Contract Administrator and the City in writing of any portions of the Contract Documents that are at variance with the applicable laws, statutes, ordinances, building codes, and rules and regulations. The Contractor's duties shall not be diminished by any approval by the City or Contract Administrator of Work completed or produced; nor shall any approval by the City or Contract Administrator of Work completed or produced release the Contractor from any liability therefor, it being RFP 16-PR01 understood that the City is ultimately relying upon the Contractor's skill and knowledge in performing the Work required under the Contract Documents. Organization of the specifications into divisions, sections and articles, and arrangement of drawings shall not control the Contractor in dividing the Work among subcontractors or in establishing the extent of Work to be performed by any trade. E. Familiarity with the Work. (i) Contractor Familiarity with Work. Contractor represents that it has familiarized itself with the nature and extent of the Contract Documents, the Work, work site(s), locality, and all local conditions, laws and regulations that in any manner may affect cost, progress, performance, or furnishing of the Work. Since the Contract Documents are complementary, before starting each portion of the Work, the Contractor shall carefully study and compare the various Contract Documents, site conditions, authorities, tests, reports and studies relative to that portion of the Work, as well as the information furnished by the City, shall take field measurements of any existing conditions related to that portion of the Work, and shall observe any conditions at the Project site(s) affecting it. Contractor represents and agrees that it has correlated the results of all such observations, examinations, investigations, explorations, tests, reports, and studies with the terms and conditions of the Contract Documents. These obligations are for the purpose of facilitating construction by the Contractor and are not for the purpose of discovering errors, omissions, inconsistencies, or ambiguities in the Contract Documents; however, any errors, inconsistencies, omissions, or ambiguities discovered by the Contractor shall be reported promptly to the Contract Administrator and City in writing. Contractor represents that it has given the City written notice of all errors, omissions, inconsistencies, or ambiguities that the Contractor has discovered in the Contract Documents so far, and the written resolution thereof by the City is acceptable to the Contractor. Further, Contractor acknowledges that its obligation to give notice of all such errors, omissions, inconsistencies, or ambiguities shall be continuing during the Term of this Agreement. Any failure on the part of the Contractor to notify the Contract Administrator and City in writing of any errors, omissions, inconsistencies, or ambiguities in the Contract Documents that Contractor discovered or reasonably should have discovered shall result in a waiver and full release by the Contractor of any future arguments or defenses based on such errors, omissions, inconsistencies, or ambiguities against the City. Further, if the Contractor fails to perform its obligations pursuant to this paragraph, the Contractor shall pay such costs and damages to RFP 16-PR0l m the City as would have been avoided if the Contractor had performed such obligations. (ii) Inspection of Prior Work. If part of the Contractor's Work depends for proper execution or results upon construction or operations by a separate contractor, the Contractor shall, prior to proceeding with that portion of the Work, promptly report to the Contract Administrator apparent discrepancies or defects in such other construction that would render it unsuitable for such proper execution and results. Failure of the Contractor so to report shall constitute an acknowledgment that the City's or separate contractor's completed or partially completed construction is fit and proper to receive the Contractor's Work, except as to defects not then reasonably discoverable, and Contractor shall be responsible for all costs and damages resulting from its failure to report reasonably discoverable defects. (iii) Contractor Requests for Information. If, with undue frequency (as determined by the City in its sole discretion), the Contractor requests information that is obtainable through reasonable examination and comparison of the Contract Documents, site conditions, and previous correspondence, interpretations or clarifications, the Contractor shall be liable to the City for reasonable charges from the Contract Administrator for the additional services required to review, research and respond to such requests for information. Supervision. Inspection and Construction Procedures. The Contractor shall supervise and direct the Work, using the Contractor's best skill and attention. The Contractor shall be solely responsible for and have control over construction means, methods, techniques, sequences and procedures and for coordinating all portions of the Work under the Agreement, unless the Contract Documents give other specific instructions concerning these matters. If the Contract Documents give specific instructions concerning construction means, methods, techniques, sequences or procedures, the Contractor shall evaluate the jobsite safety therefor and, except as stated below, shall be fully and solely responsible for the jobsite safety for such means, methods, techniques, sequences, or procedures. If the Contractor determines that such means, methods, techniques, sequences or procedures may not be safe, the Contractor shall give timely written notice to the City and Contract Administrator and shall not proceed with that portion of the Work without further written instructions from the City or Contract Administrator as approved in writing by the City. The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the performance of this Agreement. The Contractor shall take reasonable RFP 16-PR01 precautions for the safety of, and shall provide reasonable protection to prevent damage, injury or loss to: (a) employees and other persons who may be affected, (b) the Work and materials and equipment to be incorporated therein, whether in storage on or off the Project site(s), under care, custody or control of the Contractor or Contractor's subcontractors or sub -subcontractors, and (c) other property at the Project site(s) or adjacent thereto, such as trees, shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for removal, relocation or replacement in the course of construction. The Contractor shall give notices and comply with applicable laws, ordinances, rules, regulations and lawful orders of public authorities bearing on safety of persons or property or their protection from damage, injury or loss. When use or storage of explosives or other hazardous materials or equipment or unusual methods are necessary for execution of the Work, the Contractor shall exercise utmost care and carry on such activities under supervision of properly qualified personnel. If reasonable precautions will be inadequate to prevent foreseeable bodily injury or death to persons resulting from a material or substance, including but not limited to asbestos or polychlorinated biphenyl (PCB), encountered on the Project site(s) by the Contractor, the Contractor shall, upon recognizing the condition, immediately stop Work in the affected area and report the condition to the City and Contract Administrator in writing. G. Tests and Inspections Tests, inspections and approvals of portions of the Work required by the Contract Documents or by laws, or ordinances, rules, regulations or orders of public authorities having jurisdiction shall be made promptly at an appropriate time to avoid unreasonable delay in the Work. Unless otherwise provided, the Contractor shall make arrangements for such tests, inspections and approvals with an independent testing laboratory or entity acceptable to the City, or with the appropriate public authority, and shall bear all related costs of tests, inspections and approvals. The Contractor shall give the Contract Administrator timely notice of when and where tests and inspections are to be made so that the Contract Administrator may be present for such procedures. Required permits or certificates of testing, inspection or approval shall, unless otherwise required by the Contract Documents, be secured by the Contractor and delivered to the Contract Administrator within ten (10) calendar days of issuance. H. Budgetary Limitations. Contractor agrees and acknowledges that budgetary limitations are not a justification for breach of sound principals of Contractor's profession and industry. Contractor shall take no calculated risk in the performance of the Work. Specifically, Contractor agrees that, in the event it cannot perform the Work within the budgetary limitations RFP 16-PR01 established without disregarding sound principals of Contractor's profession and industry, Contractor will give written notice immediately to the City. City's Reliance on the Work. The Contractor acknowledges and agrees that the City does not undertake to approve or pass upon matters of expertise of the Contractor and that therefore, the City bears no responsibility for Contractor's Work performed under this Agreement. The Contractor acknowledges and agrees that the acceptance of Work by the City is limited to the function of determining whetherthere has been compliance with what is required to be produced under this Agreement. The City will not, and need not, inquire into adequacy, fitness, suitability or correctness of Contractor's performance. Contractor further agrees that no approval of designs, plans, or specifications by any person, body, or agency shall relieve Contractor of the responsibility for adequacy, fitness, suitability, and correctness of Contractor's Work under professional and industry standards, or for performing services under this Agreement in accordance with sound and accepted professional and industry principles. Contractor's Reliance on Submissions by the City. Contractor must have timely information and input from the City in order to perform the Work required under this Agreement. Contractor is entitled to rely upon information provided by the City, but Contractor shall be required to provide immediate written notice to the City if Contractor knows or reasonably should know that any information provided by the City is erroneous, inconsistent, or otherwise problematic. K. Uncovering and Correction of Work If a portion of the Work is covered contrary to the Contract Administrator's request or to requirements specifically expressed in the Contract Documents, it must, if required in writing by the Contract Administrator, be uncovered for examination by the Contract Administrator and be replaced at the Contractor's expense without change in the Agreement Term. If a portion of the Work has been covered which the Contract Administrator has not specifically requested to examine prior to its being covered or which the Contract Documents did not require to remain uncovered until examined, the Contract Administrator may request to see such Work, and it shall be uncovered by the Contractor. If such Work is in accordance with the Contract Documents, costs of uncovering and replacement shall, by appropriate Change Order, be at the City's expense, which expense shall be agreed upon in writing prior to being incurred. If such Work is not in accordance with the Contract Documents, correction shall be at the Contractor's expense, unless the condition was caused by the City, in which event the City shall be responsible for payment of such costs including reasonable charges, if any, by the Contract Administrator for additional service, which expense shall be agreed upon in writing prior to being RFP 16-PR01 0 incurred If the City prefers to accept Work that is not in accordance with the requirements of the Contract Documents, the City may do so instead of requiring its removal and correction, in which case the Maximum Contract Price will be reduced as appropriate and equitable. Such adjustment shall be effected whether or not final payment has been made. L. Clean Up. Contractor shall keep the Project site(s) and surrounding area free from accumulation of waste materials or rubbish caused by operations under this Agreement. At completion of the Work, the Contractor shall remove from and about the Project waste materials, rubbish, the Contractor's tools, construction equipment, machinery and surplus materials. If the Contractor fails to clean up as provided in the Contract Documents, the City may do so, and the cost thereof shall be charged to the Contractor. M. Contractor's Representative. [INSERT NAME OF CONTRACTOR'S REPRESENTATIVE] shall be authorized to act on Contractor's behalf with respect to the Work as Contractor's designated representative. N. Independent Contractor. Contractor hereby covenants and declares that it is engaged in an independent business and agrees to perform the Work as an independent contractor and not as the agent or employee of the City. Nothing contained in this Agreement shall be construed to make the Contractor, or any of its employees, servants or subcontractors, an employee, servant or agent of the City for any purpose. The Contractor agrees to be solely responsible for its own matters relating to the time and place the Work is performed and the method used to perform such Work; the instrumentalities, tools, supplies, and/or materials necessary to complete the Work; hiring of subcontractors, agents, or employees to complete the Work; and the payment of employees, including benefits and compliance with Social Security, withholding, and all other regulations governing such matters. The Contractor agrees to be solely responsible for its own acts and those of its subordinates, employees, and subcontractors during the life of this Agreement. There shall be no contractual relationship between any subcontractor or supplier and the City by virtue of this Agreement with the Contractor. Any provisions of this Agreement that may appear to give the City the right to direct Contractor as to the details of the services to be performed by Contractor or to exercise a measure of control over such services will be deemed to mean that Contractor shall follow the directions of the City with regard to the results of such services only. It is further understood that this Agreement is not exclusive, and the City may hire additional entities to perform Work related to this Agreement. RFP 16-PR01 Inasmuch as the City and the Contractor are independent of each other, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed by both Parties hereto. The Contractor agrees not to represent itself as the City's agent for any purpose to any party or to allow any employee of the Contractor to do so, unless specifically authorized, in advance and in writing, to do so, and then only for the limited purpose stated in such authorization. The Contractor shall assume full liability for any contracts or agreements the Contractor enters into on behalf of the City without the express knowledge and prior written consent of the City. O. Responsibility of Contractor and Indemnification of City. The Contractor covenants and agrees to take and assume all responsibility for the Work rendered in connection with this Agreement. The Contractor shall bear all losses and damages directly or indirectly resulting to it and/or the City on account of the performance or character of the Work rendered pursuant to this Agreement. To the fullest extent permitted by law, Contractor shall defend, indemnify, and hold harmless the City and the City's elected and appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers (individually an "Indemnified Party" and collectively "Indemnified Parties") from and against any and all claims, suits, actions, judgments, injuries, damages, losses, costs, expenses and liability of any kind whatsoever, including, but not limited to, attorney's fees and costs of defense ("Liabilities"), which may arise from or be the result of alleged willful, negligent, or tortious act or omission arising out of the Work, performance of contracted services, or operations by the Contractor, any subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor, or anyone for whose acts the Contractor or subcontractor may be liable, regardless of whether or not the act or omission is caused in part by a party indemnified hereunder. This indemnity obligation does not include Liabilities caused by or resulting from the sole negligence of an Indemnified Party. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against an Indemnified Party, by any employee of the Contractor, its subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor, or anyone for whose acts the Contractor or subcontractor may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the Contractor or any subcontractor under workers' or workmen's compensation acts, disability benefit acts, or other employee benefit acts. This obligation to indemnify, defend, and hold harmless the Indemnified Party(ies) shall RFP 16-PR01 survive expiration or termination of this Agreement, provided that the claims are based upon or arise out of actions or omissions that occurred during the performance of this Agreement. P. Insurance. (1) Requirements: The Contractor shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work by the Contractor, its agents, representatives, employees or subcontractors. All policies shall be subject to approval by the City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. (2) Minimum Limits of Insurance: Contractor shall maintain the following insurance policies with coverage and limits no less than: (a) Commercial General Liability: $1,000,000 (one million dollars) combined single limit per occurrence $2,000,000 (two million dollars) aggregate comprehensive/extended/enhanced Commercial General Liability policy with coverage including bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom, damage to premises/operations, products/completed operations, independent consultants and contractual liability (specifically covering the indemnity), broad -from property damage, and underground, explosion and collapse hazard. This coverage may be achieved by using an excess or umbrella policy. The policy or policies must be on "an occurrence" basis ("claims made" coverage is not acceptable). (b) Commercial Automobile Liability (owned, non -owned, hired): $1,000,000 (one million dollars) combined single limit per occurrence $2,000,000 (two million dollars) aggregate for comprehensive Commercial Automobile liability coverage (owned, non -owned, hired) including bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (c) Professional Liability. $1,000,000 (one million dollars) limit Professional Liability policy for claims arising out of professional services and caused by the Contractor's errors, omissions, or negligent acts (required if any professional services will be provided). RFP 16-PR01 m (d) Workers' Compensation and Employers' Liability Workers' Compensation policy with limits as required by the State of Georgia and Employers' Liability limits of $1,000,000 (one million dollars) per occurrence or disease. (If Contractor is a sole proprietor, who is otherwise not entitled to coverage under Georgia's Workers' Compensation Act, Contractor must secure Workers' Compensation coverage approved by both the State Board of Workers' Compensation and the Commissioner of Insurance. The amount of such coverage shall be the same as what is otherwise required of employers entitled to coverage under the Georgia Workers' Compensation Act. Further, the Contractor shall provide a certificate of insurance indicating that such coverage has been secured and that no individual has been excluded from coverage.) (e) Builder's Risk Insurance: Contractor shall provide a Builder's Risk Insurance Policy to be made payable to the City and Contractor, as their interests may appear. The policy amount shall be equal to 100% of the Maximum Contract Price, written on a Builder's Risk "All Risk," or its equivalent. The policy shall provide, or be endorsed to provide, as follows: "The following may occur without diminishing, changing, altering or otherwise affecting the coverage and protection afforded the insured under this policy: i) Equipment may be delivered to the insured premises and installed in place ready for use; and ii) Partial or complete occupancy by City; and iii) Performance of Work in connection with construction operations insured by the City, by its agents or lessees, or other contractors of the City or using agency." The insurance coverage shall include extended coverage, and providing coverage for transit, with sub -limits sufficient to insure the full replacement value of the property or equipment removed from its site and while located away from its site until the date of final acceptance of the Work. (f) Commercial Umbrella Liability Coverage: $ ( ) [INSERT AMOUNT OF COVERAGE REQUIRED, IF ANY] per occurrence shall be provided and will apply over all liability policies, without exception, including but not limited to Commercial General Liability, Commercial Automobile Liability, Employers' Liability, and Professional Liability, [THE CITY MAY WANT TO INCLUDE OTHER INSURANCE RFP 16-PR0l REQUIREMENTS, DEPENDING UPON THE TYPE OF PROJECT AT ISSUE. PARTICULARLY, THE CITY MAY WANT TO CONSIDER REQUIRING DEMOLITION LIABILITY INSURANCE OR POLLUTION LIABILITY INSURANCE.] (3) Deductibles and Self -Insured Retentions: Any deductibles or self- insured retentions must be declared to and approved by the City in writing so that the City may ensure the financial solvency of the Contractor; self-insured retentions should be included on the certificate of insurance. (4) Other Insurance Provisions: Each policy shall contain, or be endorsed to contain, the following provisions respectively: (a) General Liability, Automobile Liability and Umbrella Liability Coverage. (i) Additional Insured Requirement. The City and City's elected and appointed officials, officers, boards, commissioners, employees, representatives, consultants, servants, agents and volunteers (individually "Insured Party" and collectively "Insured Parties') shall be named as additional insureds as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, leased, or used by the Contractor; automobiles owned, leased, hired, or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the Insured Parties. Nothing contained in this section shall be construed to require the Contractor to provide liability insurance coverage to any Insured Party for claims asserted against such Insured Party for its sole negligence. (ii) Primary Insurance Requirement. The Contractor's insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self- insurance available to the Insured Parties. Any insurance or self-insurance maintained by the Insured Parties shall be in excess of the Contractor's insurance and shall not contribute with it. (iii) Reporting Requirement. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Insured Parties. RFP 16-PR0l (iv) Separate Coverage. Coverage shall state that the Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to limits of insurance provided. (v) Defense Costs/Cross Liability. Coverage shall be provided on a "pay on behalf basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. (vi) Subrogation. The insurer shall agree to waive all rights of subrogation against the Insured Parties for losses arising from Work performed by the Contractor for the City. (b) Workers' Compensation Coverage: The insurer providing Workers' Compensation Coverage will agree to waive all rights of subrogation against the Insured Parties for losses arising from Work performed by the Contractor for the City. (c) All Coverages: (i) Notice Requirement. Each insurance policy required by this Agreement shall be endorsed to state that coverage shall not be suspended, voided, or canceled except after thirty (30) calendar days prior written notice (or 10 calendar days if due to non-payment) has been given to the City. The City reserves the right to accept alternate notice terms and provisions, provided they meet the minimum requirements under Georgia law. (ii) Starting and Ending Dates. Policies shall have concurrent starting and ending dates. (iii) Incorporation oflndemnifcation Obligations. Policies shall include an endorsement incorporating the indemnification obligations assumed by the Contractor under the terms of this Agreement, including but not limited to Section 7(0) of this Agreement. (5) Acceptability of Insurers: The insurance to be maintained by Contractor must be issued by a company licensed or approved by the Insurance Commissioner to transact business in the State of Georgia. Such insurance shall be placed with insurer(s) with an A.M. RFP 16-PR0l Best Policyholder's rating of no less than "A-" and with a financial rate of Class VII or greater. The Contractor shall be responsible for any delay resulting from the failure of its insurer to provide proof of coverage in the proscribed form. (6) Verification of Coverage: Contractor shall furnish to the City for City approval certificates of insurance and endorsements to the policies evidencing all coverage required by this Agreement prior to the start of work. Without limiting the general scope of this requirement, Contractor is specifically required to provide an endorsement naming the City as an additional insured when required. The certificates of insurance and endorsements for each insurance policy are to be on a form utilized by Contractor's insurer in its normal course of business and are to be signed by a person authorized by that insurer to bind coverage on its behalf, unless alternate sufficient evidence of their validity and incorporation into the policy is provided. The City reserves the right to require complete, certified copies of all required insurance policies at any time. The Contractor shall provide proof that any expiring coverage has been renewed or replaced prior to the expiration of the coverage. (7) Subcontractors: Contractor shall either (1) ensure that its insurance policies (as described herein) cover all subcontractors and the Work performed by such subcontractors or (2) ensure that any subcontractor secures separate policies covering that subcontractor and its Work. All coverage for subcontractors shall be subject to all of the requirements stated in this Agreement, including, but not limited to, naming the Insured Parties as additional insureds. (8) Claims -Made Policies: Contractor shall extend any claims -made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is later, and have an effective date which is on or prior to the Effective Date. (9) Progress Payments: The making of progress payments to the Contractor shall not be construed as relieving the Contractor or its subcontractor or insurance carriers from providing the coverage required in this Agreement. Q. Bonds. In public works construction contracts valued at more than one hundred thousand dollars ($100,000.00) or road construction/maintenance contracts valued at five thousand dollars ($5,000.00) or more, or in any other instance where the City has elected to include such bond requirements as exhibits to this Agreement, the Contractor shall provide Performance and Payment bonds on the forms attached hereto as "Exhibits DA and D.2" and with a surety licensed to do business in RFP 16-PR01 Georgia and listed on the Treasury Department's most current list (Circular 570 as amended). Upon the request of any person or entity appearing to be a potential beneficiary of bonds covering payment of obligations arising under this Agreement, the Contractor shall promptly furnish a copy of the bonds or shall permit a copy to be made. R. Assignment of Agreement. The Contractor covenants and agrees not to assign or transfer any interest in, or delegate any duties of this Agreement, without the prior express written consent of the City. As to any approved subcontractors, the Contractor shall be solely responsible for reimbursing them, and the City shall have no obligation to them. S. Employment of Unauthorized Aliens Prohibited — E -Verify Affidavit. Pursuant to O.C.G.A. § 13-10-91, the City shall not enter into a contract for the physical performance of services unless: (1) the Contractor shall provide evidence on City -provided forms, attached hereto as "Exhibits GA and G.2" (affidavits regarding compliance with the E -Verify program to be sworn under oath under criminal penalty of false swearing pursuant to O.C.G.A. § 16-10-71), that it and its subcontractors have registered with, are authorized to use and use the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91, and that they will continue to use the federal work authorization program throughout the contract period, or (2) the Contractor provides evidence that it is not required to provide an affidavit because it is an individual licensed pursuant to Title 26 or Title 43 or by the State Bar of Georgia and is in good standing. The Contractor hereby verifies that it has, prior to executing this Agreement, executed a notarized affidavit, the form of which is provided in "Exhibit G.1", and submitted such affidavit to City or provided the City with evidence that it is an individual not required to provide such an affidavit because it is licensed and in good standing as noted in sub -subsection (2) above. Further, Contractor hereby agrees to comply with the requirements of the federal Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02. In the event the Contractor employs or contracts with any subcontractor(s) in connection with the covered contract, the Contractor agrees to secure from such subcontractor(s) attestation of the subcontractor's compliance with O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 by the subcontractor's execution of the subcontractor affidavit, the form of which is attached hereto as "Exhibit G.2", which subcontractor affidavit shall become part of the contractor/subcontractor agreement, or evidence that the subcontractor is RFP 16-PR0l not required to provide such an affidavit because it is licensed and in good standing as noted in sub -subsection (2) above. If a subcontractor affidavit is obtained, Contractor agrees to provide a completed copy to the City within five (5) business days of receipt from any subcontractor. Where Contractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall be authorized to conduct an inspection of the Contractor's and Contractor's subcontractors' verification process at anytime to determine that the verification was correct and complete. The Contractor and Contractor's subcontractors shall retain all documents and records of their respective verification process for a period of five (5) years following completion of the contract. Further, where Contractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10- 91, the City Manager or his/her designee shall further be authorized to conduct periodic inspections to ensure that no City Contractor or Contractor's subcontractors employ unauthorized aliens on City contracts. By entering into a contract with the City, the Contractor and Contractor's subcontractors agree to cooperate with any such investigation by making their records and personnel available upon reasonable notice for inspection and questioning. Where a Contractor or Contractor's subcontractors are found to have employed an unauthorized alien, the City Manager or his/her designee may report same to the Department of Homeland Security. The Contractor's failure to cooperate with the investigation may be sanctioned by termination of the contract, and the Contractor shall be liable for all damages and delays occasioned by the City thereby. Contractor agrees that the employee -number category designated below is applicable to the Contractor. [Information only required if a contractor affidavit is required pursuant to O.C.G.A. § 13-10-91.] [DESIGNATE/MARK APPROPRIATE CATEGORY] 500 or more employees. _ 100 or more employees. Fewer than 100 employees. Contractor hereby agrees that, in the event Contractor employs or contracts with any subcontractor(s) in connection with this Agreement and where the subcontractor is required to provide an affidavit pursuant to O.C.G.A. § 13- 10-91, the Contractor will secure from the subcontractor(s) such subcontractor(s) indication of the above employee -number category that is applicable to the subcontractor. The above requirements shall be in addition to the requirements of State and federal law and shall be construed to be in conformity with those laws. T. Records Reports and Audits. RFP 16-PR01 (1) Records: (a) Books, records, documents, account legers, data bases, and similar materials relating to the Work performed for the City under this Agreement ("Records") shall be established and maintained by the Contractor in accordance with applicable law and requirements prescribed by the City with respect to all matters covered by this Agreement. Except as otherwise authorized or required, such Records shall be maintained for at least three (3) years from the date that final payment is made to Contractor by City under this Agreement. Furthermore, Records that are the subject of audit findings shall be retained for three (3) years or until such audit findings have been resolved, whichever is later. (b) All costs claimed or anticipated to be incurred in the performance of this Agreement shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. (2) Reports and Information: Upon request, the Contractor shall furnish to the City any and all Records in the form requested by the City. All Records stored on a computer database must be of a format compatible with the City's computer systems and software. (3) Audits and Inspections: At any time during normal business hours and as often as the City may deem necessary, Contractor shall make available to the City or City's representative(s) for examination all Records. The Contractor will permit the City or City's representative(s) to audit, examine, and make excerpts or transcripts from such Records. Contractor shall provide proper facilities for City or City's representative(s) to access and inspect the Records, or, at the request of the City, shall make the Records available for inspection at the City's office. Further, Contractor shall permit the City or City's representative(s) to observe and inspect any or all of Contractor's facilities and activities during normal hours of business for the purpose of evaluating Contractor's compliance with the terms of this Agreement. In such instances, the City or City's representative(s) shall not interfere with or disrupt such activities. RFP 16-PR01 U. Confidentiality. Contractor acknowledges that it may receive confidential information of the City and that it will protect the confidentiality of any such confidential information and will require any of its subcontractors, contractors, and/or staff to likewise protect such confidential information. The Contractor agrees that confidential information it receives or such reports, information, opinions, or conclusions that Contractor creates under this Agreement shall not be made available to, or discussed with, any individual or organization, including the news media, without prior written approval of the City. Contractor shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City information whether specifically deemed confidential or not. V. Licenses. Certifications and Permits. The Contractor covenants and declares that it has obtained all diplomas, certificates, licenses, permits, or the like required of the Contractor by any and all national, state, regional, county or local boards, agencies, commissions, committees or other regulatory bodies in order to perform the Work contracted for under this Agreement; provided that some permits or licenses related to the Project may be obtained as part of the Work and shall be obtained as required. The Contractor shall secure and pay for the building permit and other permits and governmental fees, licenses and inspections necessary for proper execution and completion of the Work, which are customarily secured after execution of the Agreement and which are legally required. Contractor shall furnish copies of such permits, licenses, etc. to the City within ten (10) days after issuance. W. Key Personnel. All of the individuals identified in "Exhibit J", attached hereto, are necessary for the successful completion of the Work due to their unique expertise and depth and breadth of experience. There shall be no change in Contractor's Project Manager or members of the Project team, as listed in "Exhibit J", without written approval of the City. Contractor recognizes that the composition of this team was instrumental in the City's decision to award the Work to Contractor and that compelling reasons for substituting these individuals must be demonstrated for the City's consent to be granted. Any substitutes shall be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this RFP 16-PR01 paragraph shall constitute a material breach of Contractor's obligations under this Agreement and shall be grounds for termination. X. Authority to Contract. The Contractor covenants and declares that it has obtained all necessary approvals of its board of directors, stockholders, general partners, limited partners, or similar authorities to simultaneously execute and bind Contractor to the terms of this Agreement, if applicable. Y. Ownership of Work. All reports, designs, drawings, plans, specifications, schedules, work product, and other materials, including those in electronic form, prepared or in the process of being prepared for the Work to be performed by the Contractor ("Materials") shall be the property of the City, and the City shall be entitled to full access and copies of all Materials in the form prescribed by the City. Any Materials remaining in the hands of the Contractor or subcontractor upon completion or termination of the Work shall be delivered immediately to the Citywhether or not the Projector Work is commenced or completed, provided, however, that Contractor may retain a copy of any deliverables for its records. The Contractor assumes all risk of loss, damage or destruction of or to Materials. If any Materials are lost, damaged, or destroyed before final delivery to the City, the Contractor shall replace them at its own expense. Any and all copyrightable subject matter in all Materials is hereby assigned to the City, and the Contractor agrees to execute any additional documents that may be necessary to evidence such assignment. Z. Nondiscrimination. In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, the Contractor agrees that, during performance of this Agreement, Contractor, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, Contractor agrees to comply with all applicable implementing regulations and shall include the provisions of this paragraph in every subcontract for services contemplated under this Agreement. Section 8. Covenants of the City A. Right of Entry. The City shall provide for right of entry for Contractor and Contractor's equipment as required for Contractor to complete the Work; provided that Contractor shall not unreasonably encumber the Project site(s) with materials or equipment. RFP 16-PR01 B. City's Representative. [INSERT CITY'S REPRESENTATIVE] shall be authorized to act on the City's behalf with respect to the Work as the City's designated representative on this Project; provided that any changes to the Work or the terms of this Agreement must be approved as provided in Section 6 above. Section 9. Final Project Documents: Warranty A. Final Project Documents. Prior to final payment, Contractor shall deliver to City a written assignment of all warranties, guaranties, certificates, permits, and other documents, including without limitation, all contractors' and manufacturers' warranties. At such time, Contractor shall also deliver to the City copies of all as -built drawings, operations, and maintenance manuals, and any other pertinent documents relating to the construction and operation of the Work that is not otherwise in the possession of the City. B. Warranty. The Contractor warrants to the City and the Contract Administrator that materials and equipment furnished under the Agreement will be of good quality and new, unless otherwise required or permitted by the Contract Documents, that the Work will be free from defects not inherent in the quality required or permitted, and that the Work will conform to the requirements of the Contract Documents. Work not conforming to these requirements, including substitutions not properly approved and authorized, is considered defective. This warranty excludes remedy for damage or defect caused by abuse by the City or modifications to the Work not executed by the Contractor or an employee/subcontractor/sub- subcontractor thereof. Except as may be otherwise specified or agreed, the Contractor shall repair or replace all defects in materials, equipment, or workmanship appearing within year(s) [INSERT WARRANTY PERIOD] (the "Warranty Period") from the date of Final Completion (as defined in "Exhibit I", attached hereto and incorporated herein by reference) at no additional cost to the City. Further, Contractor shall provide all maintenance services, including parts and labor, for year(s) [INSERT MAINTENANCE PERIOD] (the "Maintenance Period") from the date of Final Completion at no additional cost to the City. An inspection shall be conducted by the City or its representative(s) near the completion of the respective Warranty Period/Maintenance Period to identify any issues that must be resolved by the Contractor. After the expiration of the Maintenance Period, City shall be responsible for repairing issues resulting from normal wear and tear and shall be responsible for general maintenance of the equipment; however, expiration of any Warranty Period or Maintenance Period shall not affect the Contractor's continued liability under an implied warranty of merchantability and fitness. All warranties implied by law, including fitness for a particular purpose and suitability, are hereby preserved and shall apply in full force RFP 16-PR01 and effect beyond any Warranty Period or Maintenance Period. City may purchase additional maintenance services from the Contractor upon a written proposal for such services being executed by authorized representatives of both Parties, and upon execution, such proposal for additional services shall be incorporated herein by this reference. Section 10. Termination A. For Convenience. The City may terminate this Agreement for convenience at anytime upon providing written notice thereof to Contractor at least seven (7) calendar days in advance of the termination date. B. For Cause. The Contractor shall have no right to terminate this Agreement prior to completion of the Work, except in the event of City's failure to pay the Contractor within thirty (30) calendar days of Contractor providing the City with notice of a delinquent payment and an opportunity to cure. The City may terminate this Agreement for cause as provided in Section 11 of this Agreement. The City shall give Contractor at least seven (7) calendar days' written notice of its intent to terminate the Agreement for cause and the reasons therefor, and if Contractor, or its Surety, fails to cure the default within that period, the termination shall take place without further notice. The City shall then make alternative arrangements for completion of the Project. C. Statutory Termination. In compliance with O.C.G.A. § 36-60-13, this Agreement shall be deemed terminated as provided in Section 4(A) of this Agreement. Further, this Agreement shall terminate immediately and absolutely at such time as appropriated or otherwise unobligated funds are no longer available to satisfy the obligation of the City. D. Payment. Provided that no damages are due to the City for Contractor's failure to perform in accordance with this Agreement, and except as otherwise provided herein, the City shall, upon termination for convenience or statutory termination, pay Contractor for Work performed prior to the date of termination in accordance with Section 5 herein. The City shall have no further liability to Contractor for such termination. At its sole discretion, the City may pay Contractor for additional value received as a result of Contractor's efforts, but in no case shall said payment exceed any remaining unpaid portion of the Maximum Contract Price. If this Agreement is terminated for cause, the City will make no further payment to the Contractor or its Surety until the Project is completed and all costs of completing the Project are paid. If the unpaid balance of the amount due the Contractor, according to this Agreement, exceeds the cost RFP 16-PR01 of finishing the Project, City shall provide payment to the Contractor (or its Surety) for services rendered and expenses incurred prior to the termination date, provided that such payment shall not exceed the unpaid balance of the amount otherwise payable under this Agreement minus the cost of completing the Project. If the costs of completing the Project exceed the unpaid balance, the Contractor or its Surety shall pay the difference to the City. E. Assumption of Contracts. The City reserves the right in termination for cause to take assignment of all contracts between the Contractor and its subcontractors, vendors, and suppliers. The City will promptly notify the Contractor of the contracts the City elects to assume. Upon receipt of such notice, the Contractor shall promptly take all steps necessary to effect such assignment. F. Conversion to Termination for Convenience. If the City terminates this Agreement for cause and it is later determined that the City did not have grounds to do so, the termination will be converted to and treated as a termination for convenience under the terms of Section 10(A) above. G. Requirements Upon Termination. Upon termination, the Contractor shall: (1) promptly discontinue all services, cancel as many outstanding obligations as possible if requested to do so by the City, and not incur any new obligations, unless the City directs otherwise; and (2) promptly deliver to the City all data, drawings, reports, summaries, and such other information and materials as may have been generated or used by the Contractor in performing this Agreement, whether completed or in process, in the form specified by the City. H. Reservation of Rights and Remedies. The rights and remedies of the City and the Contractor provided in this Section are in addition to any other rights and remedies provided under this Agreement or at law or in equity. Section 11. City's Rights: Contractor Default A. City Rights Related to the Work. (i) City's Right to Stop the Work. If the Contractor fails to correct Work which is not in accordance with the requirements of the Contract Documents, as required by the Contract Administrator, or persistently fails to carry out Work in accordance with the Contract Documents, the City may issue a written order to the Contractor to stop the Work, or any portion thereof, until the cause for such order has been eliminated; however, the right of the City to stop the Work shall not give rise to a duty on the part of the City to exercise this right RFP 16-PR01 for the benefit of the Contractor or any other person or entity. Suchastoppage of Work shall not extend the Expected Date of Final Completion of the Work. (ii) City's Right to Carry Out the Work. If the Contractor defaults or neglects to carry out the Work in accordance with the Contract Documents and fails within a seven (7) calendar day period after receipt of written notice from the City to commence and/or continue correction of such default or neglect with diligence and promptness, the City may, without prejudice to other remedies the City may have, correct such deficiencies. In such case, an appropriate Change Order shall be issued deducting from payments then or thereafter due the Contractor the reasonable cost of correcting such deficiencies, including City's expenses and compensation for the ArchitecttEngineer's and/or Contract Administrators additional services (if any) made necessary by such default, neglect or failure. If payments then or thereafter due the Contractor are not sufficient to cover such amounts, the Contractor shall pay the difference to the City. B. Contractor Default. For the purposes of this Agreement, Contractor shall be in default if any of the following occur during the Term of this Agreement: (a) a failure to fulfill in a timely and proper manner Contractor's obligations under this Agreement; (b) Contractor violates any of the material provisions, agreements, representations or covenants of this Agreement or any applicable city, state, or federal laws, which do not fall within the force majeure provisions of this Agreement; (c) the Contractor becomes insolvent or unable to pay its debts as they mature, or makes an assignment for the benefit of creditors, or files a bankruptcy petition under the United States Bankruptcy Code; or (d) Contractor is the subject of a judgment or order for payment of money, which judgment or order exceeds $100,000 and is no longer subject to appeal or, in the opinion of the City, would be fruitless to appeal and where (i) such judgment or order shall continue un -discharged or unpaid for a period of thirty (30) calendar days, (ii) an insurer acceptable to the City has not acknowledged that such judgment or order is fully covered by a relevant policy of insurance, or (iii) the City is otherwise reasonably satisfied that such judgment or order is not likely to be satisfied or complied with within sixty (60) calendar days of its issuance. In the event of Contractor's default under this Agreement, the City shall send written notice to the Contractor setting forth the specific instances of the default and providing the Contractor with at least seven (7) calendar days to cure or otherwise remedy the default to the reasonable satisfaction of the City. If the default is not remedied during the stated cure period, then the City may, at its election: (a) in writing terminate the Agreement in whole or in part; (b) cure such default itself and charge the Contractor for the costs of curing the default against any sums due or which become due to the Contractor under this Agreement; and/or (c) pursue any other remedy then available, at law or in equity, to the City for such default. RFP 16-PR01 Section 12. Construction Administration If a Contract Administrator other than the City has been hired in relation to the Project, the Contract Administrator's administration of the construction of the Project shall be as described in "Exhibit K", attached hereto. The Contractor agrees to the construction administration provisions contained in "Exhibit K." Section 13. Miscellaneous A. Complete Agreement. This Agreement, including all of the Contract Documents, constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. No other agreement, statement, or promise relating to the subject matter of this Agreement not contained in this Agreement or the Contract Documents shall be valid or binding. This Agreement may be modified or amended only by a written document signed by representatives of both Parties with appropriate authorization. B. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia without regard to choice of law principles. If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the rules, regulations, statutes and laws of the State of Georgia will control. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia or the U.S. District Court for the Northern District of Georgia — Atlanta Division, and Contractor submits to the jurisdiction and venue of such court. C. Counteroarts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument. D. Invalidity of Provisions; Severability. Should any article(s) or section(s) of this Agreement, or any part thereof, later be deemed illegal, invalid or unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed, and the remainder of this Agreement shall remain in full force and effect to the extent possible as if this Agreement had been executed with the invalid portion hereof eliminated, it being the intention of the Parties that they would have executed the remaining portion of this Agreement without including any such part, parts, or portions that may for any reason be hereafter declared invalid. E. Business License. Prior to commencement of the Work to be provided hereunder, Contractor shall apply to the City for a business license, pay the RFP 16-PR01 applicable business license fee, and maintain said business license during the Term of this Agreement, unless Contractor provides evidence that no such license is required. F. Notices. (1) Communications Relating to Day -to -Day Activities. All communications relating to the day-to-day activities of the Work shall be exchanged between [INSERT CONTACT NAME] for the City and [INSERT CONTACT NAME] for the Contractor. (2) Official Notices. All other notices, requests, demands, writings, or correspondence, as required by this Agreement, shall be in writing and shall be deemed received, and shall be effective, when (1) personally delivered, or (2) on the third calendar day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual deliverywhen sent via national overnight commercial carrier to the Party at the addresses given below, or at a substitute address previously furnished to the other Party by written notice in accordance herewith: NOTICE TO CITY shall be sent to: City of Milton Attn: City Manager 13000 Deerfield Parkway, Suite 107F Milton, Georgia 30004 NOTICE TO CONTRACTOR shall be sent to: G. Waiver of Agreement. No failure by the City to enforce any right or power granted under this Agreement, or to insist upon strict compliance by Contractor with this Agreement, and no custom or practice of the City at variance with the terms and conditions of this Agreement shall constitute a general waiver of any future breach or default or affect the City's right to demand exact and strict compliance by Contractor with the terms and conditions of this Agreement. Further, no express waiver shall affect any term or condition other than the one specified in such waiver, and that one only for the time and manner specifically stated. RFP 16-PR0l H. Survival. All sections of this Agreement which by their nature should survive termination will survive termination, including, without limitation, confidentiality obligations, warranties, and insurance maintenance requirements. Sovereign Immunity. Nothing contained in this Agreement shall be construed to be a waiver of the City's sovereign immunity or any individual's qualified good faith or official immunities. J. No Personal Liability. Nothing herein shall be construed as creating any individual or personal liability on the part of any of City's elected or appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys or volunteers. No such individual shall be personally liable to the Contractor or any successor in interest in the event of any default or breach by the City or for any amount which may become due to the Contractor or successor or on any obligation under the terms of this Agreement. Likewise, Contractor's performance of services under this Agreement shall not subject Contractor's individual employees, officers, or directors to any personal liability, except where Contractor is a sole proprietor. The Parties agree that their sole and exclusive remedy, claim, demand, or suit shall be directed and/or asserted only against Contractor or the City, respectively, and not against any elected or appointed official, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers. K. Force Majeure. Neither the City nor Contractor shall be liable for their respective non -negligent or non -willful failure to perform or shall be deemed in default with respect to the failure to perform (or cure a failure to perform) any of their respective duties or obligations under this Agreement or for any delay in such performance due to: (i) any cause beyond their respective reasonable control; (ii) any act of God; (iii) any change in applicable governmental rules or regulations rendering the performance of any portion of this Agreement legally impossible; (iv) earthquake, fire, explosion, or flood; (v) strike or labor dispute, excluding strikes or labor disputes by employees and/or agents of Contractor; (vi) delay or failure to act by any governmental or military authority; or (vii) any war, hostility, embargo, sabotage, civil disturbance, riot, insurrection, or invasion. In such event, the time for performance shall be extended by an amount of time equal to the period of delay caused by such acts, and all other obligations shall remain intact. L. Headings. All headings herein are intended for convenience and ease of reference purposes only and in no way define, limit, or describe the scope or intent thereof, or of this Agreement, or in any way affect this Agreement. RFP 16-PR01 M. No Third Party Rights. This Agreement shall be exclusively for the benefit of the Parties and shall not provide any third parties with any remedy, claim, liability, reimbursement, cause of action or other right. N. Successors and Assigns. Subject to the provision of this Agreement regarding assignment, each Party binds itself, its partners, successors, assigns, and legal representatives to the other Party hereto, its partners, successors, assigns, and legal representatives with respect to all covenants, agreements, and obligations contained in the Contract Documents. O. Agreement Construction and Interpretation Contractor represents that it has reviewed and become familiar with this Agreement and has notified the City of any discrepancies, conflicts or errors in the Contract Documents. The Parties hereto agree that, if an ambiguity or question of intent or interpretation arises, this Agreement is to be construed as if the Parties had drafted it jointly, as opposed to being construed against a Party because it was responsible for drafting one or more provisions of the Agreement. In the interest of brevity, the Contract Documents may omit modifying words such as "all" and "any" and articles such as "the" and "an," but the fact that a modifier or an article is absent from one statement and appears in another is not intended to affect the interpretation of either statement. P. Material Condition. Each term of this Agreement is material, and Contractor's breach of any term of this Agreement shall be considered a material breach of the entire Agreement and shall be grounds for termination or exercise of any other remedies available to the City at law or in equity. Q. Use of Singular and Plural Words or terms used as nouns in the Agreement shall be inclusive of their singular and plural forms, unless the context of their usage clearly requires contrary meaning. IN WITNESS WHEREOF, the City and the Contractor have executed this Agreement effective as of the Effective Date first above written. [SIGNATURES ON FOLLOWING PAGE] RFP 16-PR01 CONTRACTOR: [INSERT CONTACTOR NAME] By: CITY OF MILTON, GEORGIA By: Joe Lockwood, Mayor [CITY SEAL] Attest: Print Name: Its: City Clerk Approved as to form: City Attorney Print Name: Its: [CIRCLE ONE] President/Vice President (Corporation) General Partner (Partnership/Limited Partnership) Member/Manager(LLC) Owner (Sole Proprietorship/Individual) [CORPORATE SEAL] (required K corporation) AttestfWitness: Print Name: Its: ((Assistant) Corporate Secretary if corporation) RFP 16-PR01 "EXHIBIT A" [INSERT REQUEST FOR (PROPOSALS/BIDS)] RFP 16-PR01 0 "EXHIBIT B" [INSERT (PROPOSAL/BID) DOCUMENTS FROM CONTRACTOR] RFP 16-PR01 "EXHIBIT C" [INSERT SCOPE OF WORK — May reference agreed upon Scope of Work from "Exhibit A" or "Exhibit B" or insert new negotiated/agreed upon Scope of Work] RFP 16-PR01 m "EXHIBITS DA AND D.2" (Exhibits D.1 and D.2 must be required and attached to this Agreement: (1) For any public works construction contract valued at more than one hundred thousand dollars ($100,000.00), or (2) For any road construction contract valued at five thousand dollars ($5,000.00) or more, or (3) In any other instance where the City has elected to include such bond requirements in that particular Agreement.] RFP 16-PR01 "EXHIBIT D.1" PERFORMANCE BOND CITY OF MILTON, GEORGIA KNOW ALL MEN BY THESE PRESENTS THAT (as CONTRACTOR, hereinafter referred to as the "Principal"), and (as SURETY COMPANY, hereinafter referred to as the "CONTRACTOR'S SURETY"), are held and firmly bound unto City of Milton, Georgia (as OWNER, hereinafter referred to as the "City"), for the use and benefit of the City, in the sum of Dollars ($ �, lawful money of the United States of America, for the payment of which the Principal and the Contractor's Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered, or is about to enter, into a certain written agreement with the City for the construction of a project known as (hereinafter referred to as "the PROJECT"), which agreement is incorporated herein by reference in its entirety (hereinafter referred to as the "CONTRACT"),. NOW THEREFORE, the conditions of this obligation are as follows: 1. That if the Principal shall fully and completely perform each and all of the terms, provisions and requirements of the Contract, including and during the period of any warranties or guarantees required thereunder, and all modifications, amendments, changes, deletions, additions, and alterations thereto that may hereafter be made, RFP 16-PR01 and if the Principal and the Contractors Surety shall indemnify and hold harmless the City from any and all losses, liability and damages, claims, judgments, liens, costs and fees of every description, including but not limited to, any damages for delay, which the City may incur, sustain or suffer by reason of the failure or default on the part of the Principal in the performance of any and all of the terms, provisions, and requirements of the Contract, including all modifications, amendments, changes, deletions, additions, and alterations thereto, and any warranties or guarantees required thereunder, then this obligation shall be void; otherwise to remain in full force and effect; 2. In the event of a failure of performance of the Contract by the Principal, which shall include, but not be limited to, any breach or default of the Contract: a. The Contractor's Surety shall commence performance of its obligations and undertakings under this Bond no later than thirty (30) calendar days after written notice from the City to the Contractor's Surety; and b. The means, method or procedure by which the Contractor's Surety undertakes to perform its obligations under this Bond shall be subject to the advance written approval of the City. The Contractor's Surety hereby waives notice of any and all modifications, omissions, additions, changes, and advance payments or deferred payments in or about the Contract, and agrees that the obligations undertaken by this Bond shall not be impaired in any manner by reason of any such modifications, omissions, additions, changes, and advance payments or deferred payments. The Parties further expressly RFP 16-PR01 agree that any action on this Bond may be brought within the time allowed by Georgia law for suit on contracts under seal. IN WITNESS WHEREOF, the Principal and Contractor's Surety have hereunto affixed their corporate seals and caused this obligation to be signed by their duly authorized officers or attorneys -in -fact, as set forth below. CONTRACTOR ("Principal"): (signature) By. Title: (SEAL) Attest: Date: (signature) (print) Title: (signature) CONTRACTOR'S SURETY: 0 (print) (print) RFP 16-PR01 l_"=ij Title: (SEAL) Attest: Date: Title: (signature) (print) (ATTACH SURETY'S POWER OF ATTORNEY) RFP 16-PR01 "EXHIBIT D.2" PAYMENT BOND CITY OF MILTON, GEORGIA KNOW ALL MEN BY THESE PRESENTS THAT "Principal"), and (as CONTRACTOR, hereinafter referred to as the (as SURETY COMPANY, hereinafter referred to as the "CONTRACTOR'S SURETY"), are held and firmly bound unto City of Milton, Georgia (as OWNER, hereinafter referred to as the "City"), for the use and benefit of any "Claimant," as hereinafter defined, in the sum of Dollars ($ �, lawful money of the United States of America, for the payment of which the Principal and the Contractor's Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered, or is about to enter, into a certain written agreement with the City for the construction of a project known as (hereinafter referred to as "the PROJECT"), which agreement is incorporated herein by reference in its entirety (hereinafter referred to as the "CONTRACT"). NOW THEREFORE, the condition of this obligation is such that if the Principal shall promptly make payment to any Claimant, as hereinafter defined, for all labor, services, and materials used or reasonably required for use in the performance of the Contract, then this obligation shall be void; otherwise to remain in full force and effect. RFP 16-PR01 A "Claimant" shall be defined herein as any Subcontractor, person, Party, partnership, corporation, or other entity furnishing labor, services, or materials used or reasonably required for use in the performance of the Contract, without regard to whether such labor, services, or materials were sold, leased, or rented, and without regard to whether such Claimant is or is not in privity of the Contract with the Principal or any Subcontractor performing Work on the Project. In the event of any claim made by the Claimant against the City, or the filing of a Lien against the property of the City affected by the Contract, the Contractor's Surety shall either settle or resolve the Claim and shall remove any such Lien by bond or otherwise as provided in the Contract. The Parties further expressly agree that any action on this Bond may be brought within the time allowed by Georgia law for suit on contracts under seal. IN WITNESS WHEREOF, the Principal and Contractor's Surety have hereunto affixed their corporate seals and caused this obligation to be signed by their duly authorized officers, as set forth below. [SIGNATURES ON FOLLOWING PAGE] RFP 16-PR01 Attest: Title: Attest: Title: CONTRACTOR By: Title: Date: (signature) (printed) CONTRACTOR'S SURETY: By: (signature) (printed) (signature) (printed) (SEAL) (signature) (printed) Title: (SEAL) Date: (ATTACH SURETY'S POWER OF ATTORNEY) RFP 16-PR01 "EXHIBIT E" NONCOLLUSION AFFIDAVIT OF PRIME (PROPOSER/BIDDER) STATE OF COUNTY OF being first duly sworn, deposes and says that: (1) He is (Owner, Partner, Officer, Representative, or Agent) of (the " " (Proposer/Bidder)) that has submitted the attached (Proposal/Bid); (2) He is fully informed respecting the preparation and contents of the attached (Proposal/Bid) and of all pertinent circumstances respecting such (Proposal/Bid); (3) Such (Proposal/Bid) is genuine and is not a collusive of sham (Proposal/Bid); (4) Neither the said (Proposer/Bidder) nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, included in this affidavit, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other (Proposer/Bidder), firm or person to submit a collusive or sham(Proposal/Bid) in connection with the Contract for which the attached (Proposal/Bid) has been submitted or to refrain from (proposing/bidding) in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other (Proposer/Bidder), firm or person to fix the price or prices in the attached (Proposal/Bid) or of any other (Proposer/Bidder), or to fix any overhead, profit or cost element of the (Proposal/Bid) price of any other (Proposer/Bidder) or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Milton or any person interested in the proposed Contract; and, (5) The price or prices quoted in the attached (Proposal/Bid) are fair and proper and are not tainted by any collusion, conspiracy-, or unlawful agreement on the part of the (Proposer/Bidder) or any of its agents, representatives, owners, employees, or parties in interest, including this Affiant. (6) (Proposer/Bidder) has not directly or indirectly violated any law, ordinance or regulation related to the (Proposal/Bid). Signature of Authorized Officer or Agent Printed Name and Title of Authoriz.dn1,car or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF 20 Notary Public [NOTARY SEAL] My Commission Expires: RFP 16-PR01 "EXHIBIT F" FINAL AFFIDAVIT STATE OF COUNTY C TO CITY OF MILTON, GEORGIA 1, , hereby certify that all suppliers of materials, equipment and service, subcontractors, mechanics, and laborers employed by or any of its subcontractors in connection with the construction of for City of Milton, Georgia have been paid and satisfied in full as of 20 , and that there are no outstanding obligations or claims of any kind for the payment of which City of Milton, Georgia on the above named project might be liable, or subject to, in any lawful proceeding at law or in equity. Signature Personally appeared before me this day of 20_ who under oath deposes and says that he is Of the firm of that he has read the above statement, and that to the best of his knowledge and belief same is an exact true statement. Notary Public [NOTARY SEAL] My Commission Expires RFP 16-PR01 0 STATE OF COUNTY C "EXHIBIT G.1" CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use, and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period, and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number Date of Authorization Name of Contractor Name of Project City of Milton Georoia Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on _, 20 in (city), (state). Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF 20 Notary Public [NOTARY SEAL] My Commission Expires: RFP 16-PR01 "EXHIBIT G.2" SUBCONTRACTOR AFFIDAVIT STATE OF COUNTY By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (name of contractor) on behalf of the City of Milton has registered with, is authorized to use, and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub - subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub -subcontractor to the contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice that a sub -subcontractor has received an affidavit from any other contracted sub -subcontractor, the undersigned subcontractor must forward, within five (5) business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number Date of Authonzafion Name of Subcontractor Name of Project City of Milton Geomia Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on 201_ in _(city), _(state). Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _ DAY OF 201 . NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: RFP 16-PR01 "EXHIBIT H" [REFERENCE APPLICABLE PLANS, DRAWINGS, AND SPECIFICATIONS FROM "EXHIBIT A" OR "EXHIBIT B" OR INSERT APPLICABLE PLANS, DRAWINGS AND SPECIFICATIONS HERE] RFP 16-PR01 m "EXHIBIT I" [INSERT APPROPRIATE ADDITIONAL PAYMENT TERMS DEPENDING UPON PROJECT DESCRIPTION] RFP 16-PR01 ADDITIONAL PAYMENT TERMS [INSERT LANGUAGE BELOW FOR PROJECT (1) VALUED AT MORE THAN $150,000.00 OR (2) LONGER THAN 45 DAYS IN DURATION — OTHER THAN A WATER AND SEWER CONSTRUCTION CONTRACT] A. Defined Terms. Terms used in this Agreement shall have their ordinary meaning, unless otherwise defined below or elsewhere in the Contract Documents. (i) "Substantial Completion" means when the Work or designated portion thereof is complete in accordance with the Contract Documents so that any remaining Work includes only (1) Minor Items that can be completed or corrected within the following thirty (30) calendar days, (2) Permitted Incomplete Work that will be completed by the date agreed upon by the Parties, and (3) any Warranty Work. Substantial Completion shall require complete operation of all applicable building systems including, but not limited to, mechanical, electrical, plumbing, fire protection, fire alarm, telecom, data, security, elevators, life safety, and accessibility (if any). (ii) "Minor Item" means a portion or element of the Work that can be totally complete within thirty (30) calendar days. (iii) "Permitted Incomplete Work' means Work that is incomplete through no fault of the Contractor, as determined by the City in its sole discretion. (iv) "Final Completion" means when the Work has been completed in accordance with terms and conditions of the Contract Documents. B. Payment for Work Completed and Costs Incurred. City agrees to pay the Contractor for the Work performed and costs incurred by Contractor upon certification by the Contract Administrator and the City that the Work was actually performed and costs actually incurred in accordance with this Agreement. Payment shall be based on the value of the Work completed, as provided in the Contract Documents, plus the value of materials and equipment suitably stored, insured, and protected at the construction site, and, only if approved in writing by the City (which approval shall be given at the sole discretion of the City), such materials and equipment suitably stored, insured, and protected off site at a location approved by the City in writing, less retainage (as described below). Compensation for Work performed and reimbursement for costs incurred shall be paid to the Contractor upon receipt and approval by the City of invoices setting forth in detail the Work performed and costs incurred, along with all supporting documents required by the Contract Documents or requested by the City to process the invoice. Invoices shall be submitted on a monthly basis, and such invoices shall reflect costs incurred versus costs budgeted. Each invoice shall be accompanied by an Interim Waiver and Release upon RFP 16-PR01 Payment (or a Waiver and Release upon final payment in the case of the invoice for final payment) procured by the Contractor from all subcontractors in accordance with O.C.G.A. § 44-14-366. The City shall pay the Contractor within thirty (30) calendar days after approval of the invoice by City staff, less any retainage as described in Section D below. No payments will be made for unauthorized work. Payment will be sent to the designated address by U. S. Mail only, payment will not be hand -delivered, though the Contractor may arrange to pick up payments directly from the City or may make written requests for the City to deliver payments to the Contractor by Federal Express delivery at the Contractor's expense. C. Evaluation of Payment Requests. The Contract Administrator will evaluate the Contractor's applications for payment and will either issue to the City a Certificate for Payment (with a copy of the Contractor's application for payment) for such amount as the Contract Administrator determines is properly due, or notify the Contractor and City in writing of the Contract Administrator's reasons for withholding certification in whole or in part. The Contract Administrator may reject Work that does not conform to the Contract Documents and may withhold a Certificate of Payment in whole or in part, to the extent reasonably necessary to protect the City. When the reasons for withholding certification are removed, certification will be made for amounts previously withheld. Even following a Certificate of Payment, the City shall have the right to refuse payment of any invoice or part thereof that is not properly supported, or where requests for payment for Work or costs are in excess of the actual Work performed or costs incurred, or where the Work product provided is unacceptable or not in conformity with the Contract Documents, as determined by the City in its sole discretion. The City shall pay each such invoice or portion thereof as approved, provided that neither the approval or payment of any such invoice, nor partial or entire use or occupancy of the Project by the City, shall be considered to be evidence of performance by the Contractor to the point indicated by such invoice, or of receipt or acceptance by the City of Work covered by such invoice, where such work is not in accordance with the Contract Documents. D. Final Payment and Retainage The City and Contractor shall comply with the provisions of O.C.G.A. § 13-10-80. The Contractor through each invoice may request payment of no more than ninety percent (90%) of that portion of the Work completed during the term covered by such invoice until fifty percent (50%) of the Maximum Contract Price, as may be adjusted, is due and the manner of completion of the Work and its progress are reasonably satisfactory to the City. Payment for the remaining ten percent (10%) of Work completed and covered by such invoices shall be retained by the City until Substantial Completion. RFP 16-PR01 Once fifty percent (50%) of the Maximum Contract Price, as may be adjusted, is due and the manner of completion of the Work and its progress are reasonably satisfactory to the City, no additional retainage shall be withheld, except as provided below. All amounts retained by the City shall be held as a lump sum until Substantial Completion of the Work, regardless of earlier completion of individual component(s) of the Work; provided, however, that, at the discretion of the City and with the written approval of the Contractor, the retainage of each subcontractor may be released separately as the subcontractor completes his or her work. If, after discontinuing the retention, the City determines that the Work is unsatisfactory or has fallen behind schedule, retention may be resumed at the previous level. If retention is resumed by the City, the Contractor and subcontractors shall be entitled to resume withholding retainage accordingly. At Substantial Completion of the Work and as the Contract Administrator determines the Work to be reasonably satisfactory, the City shall, within 30 days after the invoice and other appropriate documentation as may be required by the Contract Documents are provided to the City, pay the retainage to the Contractor. If at that time there are any remaining incomplete Minor Items or Permitted Incomplete Work, an amount equal to 200 percent of the value of each Minor Item or Permitted Incomplete Work, as determined by the Contract Administrator in its sole discretion, shall be withheld until such item, items or work are completed. The reduced retainage shall be shared by the Contractor and subcontractors as their interests may appear. The Contractor shall, within ten (10) days from its receipt of retainage from the City, pass through payments to subcontractors and shall reduce each subcontractor's retainage in the same manner as the Contractor's retainage is reduced by the City; provided, however, that the value of each subcontractor's work complete and in place equals fifty percent (50%) of his or her subcontract value, including approved Change Orders and other additions to the subcontract value; provided, further, that the work of the subcontractor is proceeding satisfactorily and the subcontractor has provided or provides such satisfactory reasonable assurances of continued performance and financial responsibility to complete his or her work including any warranty work as the Contractor in his or her reasonable discretion may require, including, but not limited to, a payment and performance bond. The subcontractor shall, within ten (10) days from the subcontractor's receipt of retainage from the Contractor, pass through payments to lower tier subcontractors and shall reduce each lower tier subcontractor's retainage in the same manner as the subcontractor's retainage is reduced by the Contractor; provided, however, that the value of each lower tier subcontractor's work complete and in place equals fifty percent (50%) of his or her subcontract value, including approved Change Orders and other additions to the subcontract value; provided, further, that the work of the lower tier subcontractor is proceeding satisfactorily and the lower tier subcontractor has provided or provides such satisfactory reasonable assurances of continued performance and financial responsibility to complete his or her work including any warranty work as the RFP 16-PR01 subcontractor in his or her reasonable discretion may require, including, but not limited to, a payment and performance bond. Final payment of any retained amounts to the Contractor shall be made after certification by the Contract Administrator that the Work has been satisfactorily completed and is accepted in accordance with the Agreement and Contract Documents. Neither final payment nor any remaining retainage shall become due until the Contractor submits to the Contract Administrator (1) an affidavit that payrolls, bills for materials and equipment, and other indebtedness connected with the Work for which the City or City property might be responsible or encumbered (less amounts withheld by City) have been paid or otherwise satisfied, (2) a certificate evidencing that insurance, required by the Contract Documents to remain in force after final payment, is currently in effect and will not be canceled or allowed to expire until at least thirty (30) calendar days prior written notice has been given to the City; (3) a written statement that the Contractor knows of no substantial reason that the insurance will not be renewable to cover the period required by the Contract Documents, (4) consent of surety, if any, to final payment, (5) a release or waiver of liens, claims, security interests, and encumbrances by all subcontractors and material suppliers, and (6), if required by the City, other data establishing payment or satisfaction of obligations, such as receipts, to the extent and in such form as may be designated by the City. If a subcontractor or material supplier refuses to furnish a release or waiver as required by the City, the Contractor may furnish a bond satisfactory to the City to indemnify the City against such lien. If such lien remains unsatisfied after payments are made, the Contractor shall refund to the City all money that the City may be compelled to pay in discharging such lien, including all costs and reasonable attorneys' fees. Acceptance of final payment by the Contractor, a subcontractor or material supplier shall constitute a waiver of claims by that payee, except those claims previously made in writing and identified by that payee as unsettled at the time of final application for payment. RFP 16-PR01 a ADDITIONAL PAYMENT TERMS [INSERT LANGUAGE BELOW FOR ANY PROJECT RELATING TO THE INSTALLATION, EXTENSION, IMPROVEMENT, MAINTENANCE OR REPAIR OF ANY WATER OR SEWER FACILITY AND INVOLVING RETAINAGE] A. Defined Terms. Terms used in this Agreement shall have their ordinary meaning, unless otherwise defined below or elsewhere in the Contract Documents. (i) "Substantial Completion" means when the Work or designated Portion thereof is complete in accordance with the Contract Documents so that any remaining Work includes only (1) Minor Items that can be completed or corrected within the following thirty (30) calendar days, (2) Permitted Incomplete Work that will be completed by the date agreed upon by the Parties, and (3) any Warranty Work. Substantial Completion shall require complete operation of all applicable building systems including, but not limited to, mechanical, electrical, plumbing, fire protection, fire alarm, telecom, data, security, elevators, life safety, and accessibility (if any). (ii) "Minor Item" means a portion or element of the Work that can be totally complete within thirty (30) calendar days. (iii) 'Permitted Incomplete Work" means Work that is incomplete through no fault of the Contractor, as determined by the City in its sole discretion. (iv) "Final Completion" means when the Work has been completed in accordance with terms and conditions of the Contract Documents. B. Payment for Work Completed and Costs Incurred. City agrees to pay the Contractor for the Work performed and costs incurred by Contractor upon certification by the Contract Administrator and the City that the Work was actually performed and costs actually incurred in accordance with this Agreement. Payment shall be based on the value of the Work completed, as provided in the Contract Documents, plus the value of materials and equipment suitably stored, insured, and protected at the construction site, and, only if approved in writing by the City (which approval shall be given at the sole discretion of the City), such materials and equipment suitably stored, insured, and protected off site at a location approved by the City in writing, less retainage (as described below). Compensation for Work performed and reimbursement for costs incurred shall be paid to the Contractor upon receipt and approval by the City of invoices setting forth in detail the Work performed and costs incurred, along with all supporting documents required by the Contract Documents or requested by the City to process the invoice. Invoices shall be submitted on a monthly basis, and such invoices shall reflect costs incurred versus costs budgeted. Each invoice shall be accompanied by an Interim Waiver and Release upon Payment (or a Waiver and Release upon Final Payment in the case of the invoice for final payment) procured by the Contractor from all subcontractors in accordance with O.C.G.A. RFP 16-PR01 § 44-14-366. The City shall pay the Contractor within thirty (30) calendar days after approval of the invoice by City staff, less any retainage as described in Section D below. No payments will be made for unauthorized work. Payment will be sent to the designated address by U. S. Mail only; payment will not be hand -delivered, though the Contractor may arrange to pick up payments directly from the City or may make written requests for the City to deliver payments to the Contractor by Federal Express delivery at the Contractor's expense. C. Evaluation of Payment Requests. The Contract Administrator will evaluate the Contractor's applications for payment and will either issue to the City a Certificate for Payment (with a copy of the Contractor's application for payment) for such amount as the Contract Administrator determines is properly due, or notify the Contractor and City in writing of the Contract Administrators reasons for withholding certification in whole or in part. The Contract Administrator may reject Work that does not conform to the Contract Documents and may withhold a Certificate of Payment in whole or in part, to the extent reasonably necessary to protect the City. When the reasons for withholding certification are removed, certification will be made for amounts previously withheld. Even following a Certificate of Payment, the City shall have the right to refuse payment of any invoice or part thereof that is not properly supported, or where requests for payment for Work or costs are in excess of the actual Work performed or costs incurred, or where the Work product provided is unacceptable or not in conformity with the Contract Documents, as determined by the City in its sole discretion. The City shall pay each such invoice or portion thereof as approved, provided that neither the approval or payment of any such invoice, nor partial or entire use or occupancy of the Project by the City, shall be considered to be evidence of performance by the Contractor to the point indicated by such invoice, or of receipt or acceptance by the City of Work covered by such invoice, where such work is not in accordance with the Contract Documents. D. Final Payment and Retainaee The City and Contractor shall comply with the provisions of O.C.G.A. § 13-10-81. The Contractor through each invoice may request payment of no more than ninety percent (90%) of the gross value of the Work completed during the term covered by such invoice until fifty percent (50%) of the Maximum Contract Price, as may be adjusted, is due and the manner of completion of the Work and its progress are reasonably satisfactory to the City. Payment for the remaining ten percent (10%) of Work completed and covered by such invoices shall be retained by the City until Substantial Completion. Once fifty percent (50%) of the Maximum Contract Price, as may be adjusted, is due and the manner of completion of the Work and its progress are reasonably satisfactory to the City, no additional retainage shall be withheld, except as provided below. All amounts retained by the City shall be held as a lump sum until Substantial Completion of the Work, regardless of earlier completion of individual RFP 16-PR01 component(s) of the Work; provided, however, that, at the discretion of the City and with the written approval of the Contractor, the retainage of each subcontractor may be released separately as the subcontractor completes his or her work. Retainage shall be invested at the current market rate, and any interest earned on the retained amount by the City shall be paid to the Contractor when the Project has been completed within the time limits specified and within the Maximum Contract Price (as amended). If, after discontinuing the retention, the City determines that the Work is unsatisfactory or has fallen behind schedule, retention may be resumed at the previous level. If retention is resumed by the City, the Contractor and subcontractors shall be entitled to resume withholding retainage accordingly. At Substantial Completion of the Work and as the Contract Administrator determines the Work to be reasonably satisfactory, the City shall, within 30 days after the invoice and other appropriate documentation as may be required by the Contract Documents are provided to the City, pay the retainage to the Contractor. If at that time there are any remaining incomplete Minor Items or Permitted Incomplete Work, an amount equal to 200 percent of the value of each Minor Item or Permitted Incomplete Work, as determined by the Contract Administrator in its sole discretion, shall be withheld until such item, items or work are completed. The reduced retainage shall be shared by the Contractor and subcontractors as their interests may appear. The Contractor shall, within ten (10) days from its receipt of retainage from the City, pass through payments to subcontractors and shall reduce each subcontractor's retainage in the same manner as the Contractor's retainage is reduced by the City; provided, however, that the value of each subcontractor's work complete and in place equals fifty percent (50%) of his or her subcontract value, including approved Change Orders and other additions to the subcontract value; provided, further, that the work of the subcontractor is proceeding satisfactorily and the subcontractor has provided or provides such satisfactory reasonable assurances of continued performance and financial responsibility to complete his or her work including any warranty work as the Contractor in his or her reasonable discretion may require, including, but not limited to, a payment and performance bond. The subcontractor shall, within ten (10) days from the subcontractor's receipt of retainage from the Contractor, pass through payments to lower tier subcontractors and shall reduce each lower tier subcontractor's retainage in the same manner as the subcontractor's retainage is reduced by the Contractor; provided, however, that the value of each lower tier subcontractor's work complete and in place equals fifty percent (50%) of his or her subcontract value, including approved Change Orders and other additions to the subcontract value; provided, further, that the work of the lower tier subcontractor is proceeding satisfactorily and the lower tier subcontractor has provided or provides such satisfactory reasonable assurances of continued performance and financial responsibility to complete his or her work including any warranty work as the subcontractor in his or her reasonable discretion may require, including, but not limited to, a payment and performance bond. RFP 16-PR01 Final payment of any retained amounts to the Contractor shall be made after certification by the Contract Administrator that the Work has been satisfactorily completed and is accepted in accordance with the Agreement and Contract Documents. Payment to the Contractor of interest earned on the retained amounts shall be made after certification by the Contract Administrator that the Work has been completed within the time specified and within the Maximum Contract Price. Neither final payment nor any remaining retainage shall become due until the Contractor submits to the Contract Administrator (1) an affidavit that payrolls, bills for materials and equipment, and other indebtedness connected with the Work for which the City or City property might be responsible or encumbered (less amounts withheld by City) have been paid or otherwise satisfied, (2) a certificate evidencing that insurance, required by the Contract Documents to remain in force after final payment, is currently in effect and will not be canceled or allowed to expire until at least 30 calendar days prior written notice has been given to the City; (3) a written statement that the Contractor knows of no substantial reason that the insurance will not be renewable to cover the period required by the Contract Documents, (4) consent of surety, if any, to final payment, (5) a release or waiver of liens, claims, security interests, and encumbrances by all subcontractors and material suppliers, and (6), if required by the City, other data establishing payment or satisfaction of obligations, such as receipts, to the extent and in such form as may be designated by the City. If a subcontractor or material supplier refuses to furnish a release or waiver as required by the City, the Contractor may furnish a bond satisfactory to the City to indemnify the City against such lien. If such lien remains unsatisfied after payments are made, the Contractor shall refund to the City all money that the City may be compelled to pay in discharging such lien, including all costs and reasonable attorneys' fees. Acceptance of final payment by the Contractor, a subcontractor or material supplier shall constitute a waiver of claims by that payee, except those claims previously made in writing and identified by that payee as unsettled at the time of final application for payment. RFP 16-PR01 ADDITIONAL PAYMENT TERMS [INSERT LANGUAGE BELOW FOR ANY PROJECT VALUED AT BETWEEN $10.000.01 AND $150.000.00 AND WITH A DURATION OF 45 DAYS OR LESS —OTHER THAN A WATER AND SEWER CONSTRUCTION CONTRACT] A. Defined Terms. Terms used in this Agreement shall have their ordinary meaning, unless otherwise defined below or elsewhere in the Contract Documents. (i) "Final Completion" means when the Work has been completed in accordance with terms and conditions of the Contract Documents. B. Payment for Work Completed and Costs Incurred. City agrees to pay the Contractor for the Work performed and costs incurred by Contractor upon certification by the Contract Administrator and the City that the Work was actually performed and costs actually incurred in accordance with this Agreement. Compensation for Work performed and reimbursement for costs incurred shall be paid to the Contractor upon receipt and approval by the City of invoices setting forth in detail the Work performed and costs incurred, along with all supporting documents required by the Contract Documents or requested by the City to process the invoice. Invoices shall be submitted on a monthly basis, and such invoices shall reflect costs incurred versus costs budgeted. Each invoice shall be accompanied by an Interim Waiver and Release upon Payment (or a Waiver and Release upon Final Payment in the case of the invoice for final payment) procured by the Contractor from all subcontractors in accordance with O.C.G.A. § 44-14-366. The City shall pay the Contractor within thirty (30) calendar days after approval of the invoice by City staff, less any retainage as described in Section D below. No payments will be made for unauthorized work. Payment will be sent to the designated address by U. S. Mail only; payment will not be hand -delivered, though the Contractor may arrange to pick up payments directly from the City or may make written requests for the City to deliver payments to the Contractor by Federal Express delivery at the Contractor's expense. C. Evaluation of Payment Requests. The Contract Administrator will evaluate the Contractor's applications for payment and will either issue to the City a Certificate for Payment (with a copy of the Contractor's application for payment) for such amount as the Contract Administrator determines is properly due, or notify the Contractor and City in writing of the Contract Administrator's reasons for withholding certification in whole or in part. The Contract Administrator may reject Work that does not conform to the Contract Documents and may withhold a Certificate of Payment in whole or in part, to the extent reasonably necessary to protect the City. When the reasons for withholding certification are removed, certification will be made for amounts previously withheld. RFP 16-PR01 Even following a Certificate of Payment, the City shall have the right to refuse Payment of any invoice or part thereof that is not properly supported, or where requests for payment for Work or costs are in excess of the actual Work performed or costs incurred, or where the Work product provided is unacceptable or not in conformity with the Contract Documents, as determined by the City in its sole discretion. The City shall pay each such invoice or portion thereof as approved, provided that neither the approval or payment of any such invoice, nor partial or entire use or occupancy of the Project by the City, shall be considered to be evidence of performance by the Contractor to the point indicated by such invoice, or of receipt or acceptance by the City of Work covered by such invoice, where such work is not in accordance with the Contract Documents. D. Final Payment ani, The Contractor through each invoice (except the final invoice) may request payment for no more than ninety percent (90%) of that portion of the Work completed during the term covered by each invoice as agreed upon by the Contract Administrator or the City. All amounts retained by the City shall be held as a lump sum until Final Completion of all Work, regardless of earlier completion of individual component(s) of the Work. The final payment issued by the City shall include all amounts retained by the City under this paragraph, subject to any deviations in the Work or Change Orders executed pursuant this Agreement. RFP 16-PR0l "EXHIBIT J" KEY PERSONNEL The following individuals are designated as Key Personnel under this Agreement and, as such, are necessary for the successful prosecution of the Work: RFP 16-PR01 "EXHIBIT K" [INSERT TERMS GOVERNING CONTRACT ADMINISTRATION] [IF THE CITY WILL BE ADMINISTERING THE CONTRACT ITSELF, NOTE THAT HERE] [INSERT AGREEMENT WITH CONTRACT ADMINISTRATOR AS DETERMINED APPROPRIATE OR WHERE SUCH AGREEMENT PROVIDES ADDITIONAL GUIDANCE REGARDING INTERACTIONS BETWEEN THE CONTRACTOR AND CONTRACT ADMINISTRATOR] [INSERT LANGUAGE BELOW WHERE SOME ENTITY OTHER THAN THE CITY WILL SERVE AS THE CONTRACT ADMINISTRATOR] A. Communications. Except as otherwise provided in the Contract Documents or when direct communications have been specifically authorized, the City and the Contractor shall endeavor to communicate with each other through the Contract Administrator about matters arising out of or relating to the Agreement. The Contract Administrator's decisions in matters relating to aesthetic effect shall be final if consistent with the intent of this Agreement. B. Submittals. The Contract Administrator will review and approve or take other appropriate action upon the Contractor's submittals, such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. C. Contractor Responsibilities Unchan2ed. THE DUTIES, OBLIGATIONS, AND RESPONSIBILITIES OF THE CONTRACTOR UNDER THIS AGREEMENT SHALL IN NO MANNER WHATSOEVER BE CHANGED, ALTERED, DISCHARGED, RELEASED, OR SATISFIED BY ANY DUTY, OBLIGATION, OR RESPONSIBILITY OF THE CONTRACT ADMINISTRATOR, ARCHITECT, ENGINEER OR ANY OTHER PARTY HIRED BY THE CITY. THE CONTRACTOR IS NOT A THIRD -PARTY BENEFICIARY OF ANY AGREEMENT BY AND BETWEEN THE CITY AND ANY OTHER PARTY. IT IS EXPRESSLY ACKNOWLEDGED AND AGREED THAT THE DUTIES OF THE CONTRACTOR TO THE CITY ARE INDEPENDENT OF, AND ARE NOT DIMINISHED BY, ANY DUTIES OF THE CONTRACT ADMINISTRATOR, ARCHITECT, ENGINEER OR ANY OTHER PARTY TO THE CITY. RFP 16-PR01 "EXHIBIT V [INSERT GENERAL CONDITIONS (IF ISSUED)] "EXHIBIT M" [INSERT SUPPLEMENTARY CONDITIONS (IF ISSUED)] [The following supplementary conditions shall be included (in addition to any others issued) for any entirely City -funded road construction/maintenance Project:] Contractor Resronsibility for Project and Worksite During Construction 1. Maintenance of Worksite: The Contractor shall maintain the Project and the surrounding worksite from the Commencement Date until Final Completion of the Project. Such maintenance duties include, but shall not be limited to, continuous and effective prosecution of the Work day by day with adequate equipment and forces to ensure that the roadway or structures within the Project worksite are kept in satisfactory condition at all times. All existing guard rail, signs, pavement, pavement markings, bridge handrail, traffic control devices and other safety appurtenances that are not subject to removal or relocation in the completion of the Work shall also be maintained in a safe and satisfactory condition. The Contractor shall not allow vegetative growth at any time to obstruct signs, delineation, traffic movements, or sight distance. The Contractor shall, as necessary to keep the worksite clean and clear of all litter and debris, clean up and remove litter and debris. The Contractor shall, at intervals not to exceed 6 months, remove all weeds from around guard rail, barrier, poles, standards, utility facilities, and other structures, and cut or trim trees, bushes, or tall grass. These requirements shall apply to all areas within the Project worksite (i.e., the Project termini and lateral limits). All maintenance costs during construction and before the Work is accepted will be included in the Maximum Contract Price (and any individual flat fee or unit prices), and the Contractor will not be paid any additional compensation for such maintenance services. 2. Repair of Worksite and Private Pro ep_rty In the Case of Damag_: From the Commencement Date until the Final Completion, the Contractor shall take every precaution against injury or damage to any part of the Project and the surrounding worksite by any cause whatsoever. The Contractor shall rebuild, repair, restore, and make good all injuries or damages to any portion of the Project or the worksite (with the exception of injury or damage caused by the sole negligence of the Owner) before Final Completion and shall bear the expense thereof. In case of suspension of Work from any cause whatsoever, the Contractor shall be responsible for the Project and shall take such precautions as may be necessary to prevent damage to the Project, provide for normal drainage and shall erect any necessary temporary structures, signs, or other facilities at its expense. Where the City elects to carry out a portion of the Work, in accordance with Section I I (A)(ii) of the Agreement, the City will determine if certain precautions are unnecessary and may be waived in that instance. The Contractor shall also take every precaution against injury or damage to private property in RFP 16-PR0l or around the worksite and shall repair or replace any private property damaged (directly or indirectly) by the Work. For purposes of progress payments and retainage calculation, and except where otherwise approved by the City in writing, damage to the Project or the worksite shall be repaired to the satisfaction of the City before the Work shall be deemed to have increased in value such that any further progress payments me due to the Contractor. Further, except where otherwise approved by the City in writing, any damage to private property in or around the worksite, which damage is caused by the Contractor, shall be repaired or otherwise addressed to the satisfaction of the City before the Work shall be deemed to have increased in value such that any further progress payments are due to the Contractor. 3. Roadway Maintenance and Repair Duties in Relation to Traffic Activity: If the Project requires that traffic be maintained through the Project worksite during the prosecution of the Work, the Contractor shall assume all responsibility for damage to the Project and surrounding worksite caused by such traffic until Final Completion of the Work. Ifthe Work requires that traffic be relocated to an alternate roadway or the Project is constructed on a new location, the Contractor shall be responsible for all damage to the Project and the worksite until the City directs that the Project be opened to traffic. At that time, the Contractor will no longer be responsible for traffic -related damage to the Project or worksite other than damage attributable to the Contractor's actions or inadequate construction. RFP 16-PR01 0 "EXHIBIT N" [INSERT NOTICE OF AWARD] RFP 16-PR01 M L LTO N'�h ACKNOWLEDGEMENT RECEIPT OF ADDENDUM #1 RFP 16-PRO1 Upon receipt of documents, please email, fax or mail this page to: City of Milton Attn: Honor Motes, Purchasing Office 13000 Deerfield Pkwy Suite 107F Milton, GA 30004 Phone: 678-242.2507 Fax: 678-242-2499 Email: honor.mOtes@citYofmiltoncia.us I hereby acknowledge receipt of documents pertaining to the above referenced RFP. COMPANY NAME: CONTACT PERSON: ADDRESS: CITY: STATE: ZIP: PHONE: FAX: EMAIL ADDRESS: Signature Date ADDENDUM #1 RFP 16 - PRO I Page 112 M I LTO Ot 1. Is a bid or performance bond required? Answer: No 2. Is there any permits required? Answer: No 3. Is the drainage required to be drainage pipe or drainage fabric or strips? Answer - The drainage system must be sufficient to support the design you submit. A drainage pipe is preferred. 4. If we measure and need a few more feet to fit more equipment, is that ok? Answer - Yes, we will permit up to 45'x 45' for the entire design including the safety zone. 5. Will an irrevocable line of credit be sufficient in place of bond? Answer - There is no bond required, so there is no requirement for the irrevocable line of credit. 6. Can the site be expanded at all? 45 x 45 or 50 x 50? Answer - As detailed above, 45'x 45' is approved. 50'x 50' Is not approved. 7. We came across this project via Onvia. We had some concerns about the surfacing specification. It states "Must meet or exceed all applicable ASTM standards and meet requirements for the fall height of installed equipment:' ASTM standards are the minimum requirement to prevent critical head injury and as you may know, surfaces tend to decline in performance over time. This means the surface could fail within a few years (possibly months, we've seen it happen). Might I suggest including in the terms that the warranty cover meeting ASTM standards for impact attenuation as of the time of install for "X" amount of years? For example, our systems has a limited lifetime warranty which does include meeting ASTM standards; though we manufacture and install an interlocking rubber file system. If you need anything, please feel free to reach out. Answer - Section 3.1 Subsection 4 indicates that "The successful contractor must provide and Install engineered wood fiber to provide adequate fall protection and to comply with ASTM standards to meet existing grades at the playground borders." An interlocking rubber file system is not engineered wood fiber. There Is no option to substitute interlocking rubber tiles for the engineered wood fiber. 8. Are Drainage strips allowed or are you expecting drainage pipe? Answer - A drainage pipe is preferred. 9. If drainage pipe, where would we tie into, I couldn't locate a drain. Answer - You should bring the pipe down towards a drainage ditch then day light the pipe close to the ditch. 10. Is prevailing wage needed? Answer- No. RFP I6-PROI Page 2j2 "EXHIBIT B" CONTRACTOR'S PROPOSAL DOCUMENTS DATED JULY 18, 2016 ATTACHED. HOME OF ,�-�{ T r TO h I+�,� CITY FOR MILTON i�' `1 L .` �ESTARMS1[EDREQUEST FOR PROPOSAL (THIS IS NOT AN ORDER) RFP Number: RFP Title: 16-PROI Milton Parks and Recreation Plpvaround for Broadwell Pavilion RFP Due Date and Time: July 19.2016 @ 2:OOam local time ISSUING DEPARTMENT INFORMATION Procurement Office Contact: Honor Motes Issue Date: June 16 2076 City of Milton 13000 Deerfield Pkwy, Suite 107F Phone: 678.242.2500 Milton, Ga. 30004 Websife: Www.cityofmiltongo.us INSTRUCTIONS TO OFFERORS Return Proposal to: Mark Face of Envelope/Package: City of Milton Honor Motes, Purchasing Office Bid Number: 16-PROI ,t 0 13000 Deerfield Pkwy Name of Company or Firm Suite 107F Milton, Go. 30004 Special Instructions: Deadline For Wrtffe� O,e�f(..... RFP 16-PROI 0 Proposal index Inside Binder Cover -Great Southern Tri -Fold Document Right - Introduction and Cover Letter I. Signed Proposal Letter 2. Request for Proposal 3. Tab 1) Signed Documents and Forms a. Contractor Affidavit and Agreement b. Addendum #1 C. City of Milton Disclosure form d. Manufacturer's Statement 4. Tab 2) Reference list S. Tab 3) Playground Design and Functions Option 1 6. Tab 4) Playground Design and Functions Option 2 7. Tab 5) Warranty and Specifications a. Playcraft systems warranty b. Playcraft Specifications c. Revolution (Playcraft product) Specifications The city of Milton will receive the highest possible level of service and care. Completion of Great Southern's scope will be of highest priority. Note: Most sites will require 10 -14 days of construction. Below is a GSR Organization Chart showing the names of employees who will be involved in the completion of your project. Great Southern Recreation Organization Chart Owner - Abigail Vance, CPSI y President- Justin Vance, CPSI :i Territory Manager for Fulton County - Kyle Peggram y Lead Installation Team - Roger Davis, NPCAI CPSI Date: July 18th, 2016 Title: Broadwell Pavilion Sealed Bid: # i6-PRol Opening Time: 2 pm Friend, Thank you for allowing Great Southern Recreation to respond to this RFP. You are doing big things. Your role in the selection committee will have a positive impact on your community for YEARS to come. Thousands of community members will have better lives because of your commitment to this project. At Great Southern, we believe playing children lead to healthy families. Healthy families build renewed communities and renewed communities make a better world. Great Southern is striving toward that goal. We hope you'll join us on the journey. This unique proposal includes the following: • Company cover letter and tri -fold • RFP 16 -PR61 proposal letter IL 1: Signed documents and forms • Contractor affidavit • Addendum #1 • City of Milton Disclosure form • Manufacturers Statement • lab 2: References • Tab! Playground design and features, option 1 • Tab 4: Playground design and features, option 2 • Tab &Warranty and Specifications • Playcraft warranty • Playcraft specifications • Berliner warranty A few more notes on this proposal. • These proposals are tum -key. As specified, they contain everything you'll need to start playing except a contract from the purchasing department. • All proposed designs are ADA, CPSC, ASTM and IPEMA Certified. • Anything can change at your request. See something on Park 1 you'd like to substitute on Park 6? Wed be happy to accommodate. • We would love to make an in-person presentation regarding this proposal. Nothing builds trust and opens the door for conversation like an in-person meeting. We're willing to accommodate any opening in your schedule and Promise not to take too much time. • We love questions and would be happy to answer any of yours. Feel free to reach out at any time. Again, thank you for allowing Great Southern Recreation to respond to this very important project HOME OF' --c ;_Z: .v.,P._.•. Pei>:: f LTO N,' ESTABLISHED 2006 City of Milton RFP# 16-PROI PROPOSAL LETTER (Bidder to sign and return with proposag We propose to furnish and deliver any and all of the deliverables and services named in the Request for Proposal (16-PR01 Milton Parks and Recreation Playground for Broadwell Pavilion) It is understood and agreed that we have read the City's specifications shown or referenced in the RFP and that this proposal is made in accordance with the provisions of such specifications. By our written signature on this proposal, we guarantee and certify that all items included meet or exceed any and all such City specifications. We further agree, if awarded a contract, to deliver goods and services which meet or exceed the specifications. The City reserves the right to reject any or all proposals, waive technicalities, and informalities, and to make an award in the best interest of the City. PROPOSAL SIGNATURE AND CERTIFICATION I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign for my company. I further certify that the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et. seq. have not been violated and will not be violated in any respect. Authorized Signature Date_ %:U- 20/4 Print/TypeName.�„ir c ps�gr• ,/y Print/Type Company Name Here Gr'r. L- S-aAlw„ RFP 16-PR01 9 HOME OF'j ESTABLISHED 2006 CONTRACTOR AFFIDAVIT AND AGREEMENT BIDDER TO SIGN AND RETURN WITH PROPOSAL STATE OF GEORGIA CITY OF MILTON By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A.§ 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: evenly Number (0-2- lois Date of Authorization Click here to enter text. Name of Contractor Click here to enter text. Name of Project City of Milton Name of Public Employer r STATE OF [NOTARY SEAL] = :TENNESSEE NOTARY < PUBLIC I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on IS 201 m in � fGcN-.,. I ((city), TOS (state). Signatuo ofA$tharzed Officer or Agent" k �� Q 0 Tri la Yom( 4 < Pnnt Name °arid Title of AuthorizedOfficer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE 19 DAY OF —JY -61- J .l ' V ,201 to. f NOTARY PUBLIC My Commission Expires: RFP 16-PR01 ACKNOWLEDGEMENT RECEIPT OF ADDENDUM #1 RFP 16-PRO1 Upon receipt of documents, please email, fax or mail this page to: City of Milton Affn: Honor Motes, Purchasing Office 13000 Deerfield Pkwy Suite 107F Milton, GA 30004 Phone: 678-242-2507 Fax: 678-242-2499 Email: honor.motes9citvofmiltonaa us I hereby acknowledge receipt of documents pertaining to the above referenced RFP. COMPANY NAME: _ C)r-eat S''*N,(A Q.ecfeg%io,1 CONTACT PERSON: _ �?I 1 5 r A-1 ADDRESS: -L441 — 0 r y CITY: i✓�,�r�rtc5 bor STATE: -0j ZIP: 37 1 7 8 PHONE: 4lo-2k A- 2 47 8 FAX: NII EMAIL AD PAESS: (4 Q rea% 6 a,)'r- e cod^ "—` `7- I$-7Zo1(u Signatu a Date ADDENDUM #1 112 HOME OF' ESTABLISHED 2006 CITY OF MILTON DISCLOSURE FORM MUST BE RETURNED WITH BID This form is for disclosure of campaign contributions and family member relations with City of Milton officials/employees. Please complete this form and return as part of your RFP package when it is submitted. Name of Contractor Gre4 5 o04knprA RCC. req l -z Ove Name and the official position of the Milton Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.) List the dollar amount/value and description of each campaign contribution made over the past two (2) years by the Applicant/Opponent to the named Milton Official. Amount/Value Description N A NIA Please list any family member that is currently (or has been employed within the last 12 months) by the City of Milton and your relation: Ra RFP 16-PR01 a bolt shafts shall be supplied. Tamper proof bolls shall be supplied for all clamp assemblies. 11. PLAY SURFACE -Must meet or exceed all applicable ASTM standards and meet requirements for the fall height of installed equipment. 12. SPECIFICATION REFERENCES - All equipment proposed must meet or exceed all federal CPSC, ASTM. IPEMA standards and ADA standards. If there is a specifil detailed herein that has been surpassed by a newer standard or specifica-ion, the newer stardard or specification must be followed. 3.4 MANUFACTURER'S STATEMENT MANUFACTURER'S STATEMENT I verifyand warrant that the design, manufacture, and recommerded installation procedure far Play Equipment Model Number(,) —RIJ SG S/3 A Manufactured by ses y (T Is in conformance wilh the U.S. Conscmer Products Safety Commission guidelines for Public use playground safety as outlined in the 1991 Handbook for Public Playground Safety. C"/� Sj 7//,, Equipment Manufacturer-Weaderti-/6,€,8-- Date C.o.b. Specified for the Playground at: _ AJ .4( 1""1 .. d� RFP 16-PROI �'revi�Ov6°lFluL ' Reference List Huntsville City School System Contact: Andy Bernard — 256-520-9890 200 White Street Huntsville, AL 35801 City of Duluth Parks Department Contact: Director, Kathy Marelle — 770-814-6981 3180 Bunten Road Duluth, GA 30096 City of Clarksville Parks Department Contact: Director, Mark Tummons — 931-645-7476 102 Public Square Clarksville, TN 37040 Murray County Georgia Contact: Brittany Pittman — 706-517-1400 651 Hyden Tyler Road Chatsworth, GA 30705 Mobile County Schools Contact: Director, Kenney Holder -251-221-4650 1 Magnum Pass Mobile, AL 36618 Blue Ridge Elementary School Contact: Shannon Miller -706-632-5772 224 E. Highland Street j Blue Ridge, GA 30513 Madison County Schools Contact: Director, Kerry Wilkerson -256-852-2557 1275 Jordan Rd. Huntsville, AL 35811 Trinity Ba�urch Contact: Stacey Thomas -601-656-6968 595 Center Ave. Philadelphia, MS 39350 Great Southern Recreation 2441-Q Old Fort Parkway Murfreesboro, TN 37128 imam Great Southern Recreation 2441-Q Old Fort Parkway Murfreesboro, TN 37128 Mt. Juliet Parks & Recreation Contact: Director, Rocky Lee - 615-758-6522 2425 N. Mt. Juliet Rd Mt. Juliet, TN, 37122 Mountain Brook School System Contact: Director, Tommy Prewitt — 20S-871-4608 32 Vine Street Birmingham, AL 35213 Title: City of Milton, Broadwell Pavilion Playground Project No.: RFP 16-PROI Date: 7/19/16 Great Southern Recreation, LLC 2441-Q Old Fort Parkway #462 Murfreesboro, TN 37128 www. GreatSouthernRec. corn Great Southern Recreation - option 1 Introduction Option 1 from Great Southern Recreation is a unique offering containing Revolution (TM) Equipment from Playcraft Systems, Inc. The Revolution line focuses on *activity and transparency. Challenging climbers and traverses offer agility and balance development for the user while providing guardians full 360 degree observation. The strategic omission of decking in the Revolution (TM) line provides for an especially efficient design. Instead of providing expensive decking, as you'd typically see on traditional playgrounds, we see a greatly increased "play value" as that portion of the budget can be allocated to more climbing, sliding and playing. For the 2-5 components on this option we're recommending the PC 1344 Toddler Helicopter and the PC 2220 Dash Driver. These two component offer younger users important development opportunities while also fitting inside out small, compliant footprint. Option I from Great Southern Recreation would be a great fit next to the beautiful Broadwell Pavilion. While modern, the aluminum sleeved posts tie in nicely to the pavilion's aluminum roof and would be an asset to the City of Milton for years to come. We're excited to build a playground for the City of Milton. Note: Adequate drainage and grading hux e been budgeted for this option. Vit':- ioN $9y q a N N u u 3s`?=Fqo P�tla �'qe ® tloi�Ar 69L' Z�L v va,� 20 Qm RIM 7�/ JNo /\j - _ / ` >>� /(� k \: 2! §/ /h\ /| \\\s } � 7�/ JNo /\j - _ / ` ƒ 2 /(� k \: 2! §/ /h\ _ §) 7�/ JNo /\j - _ / ` ƒ 2 /(� k \: 2! §/ /h\ O N = cr� W m Q a � J W ry n o e z 0 ry z o � C � O C - u O a Q d a U' i O N = cr� W m Q a � J W ry n o e z 0 ry z e C m Q a � J W ry n o e � — o Y a J 0 ca m In J Vld N 27 vg rte.. - tlEC�cP 2 'M31 t� �nYaE`a:��a"=„� MI Eeaaxa=P ms� a'tY \ c� l I ( n LL D w Z N NN / i O I v 1 \ l I I I ( ( n LL D w Z N NN / i O I v 1 .y- No Text MPLAYCRAFT Bill of Materials BROADWELL PARK Kyle Peqqram Project# GSR16A270DA 7/14/2016 Item Description - Qoa'ty m REV830DCA A2 2426 Balance Beam (Alligator) 5-10120-RVS Post (120in) RVS 5-10132-RVS 2 Pos[(132in) RVS 5-10138-RV5 3 Post (138in)RVS 5-10192-RVS 3 Post (192in) RVS 5 -120134 -RV -R 6 Slide, 46in (Arch, Right) 5-1257-RVS 1 Climber, Portal Rung 5-1286-RV5 1 Climber, Arched Lunar (Post Mount) 5 -1296 -RV 2 Craze Link RV 5 -1421 -RV 4 Wheel 5 -1542 -RV 1 Bridge, Crawl - Thru Net 5 -1925 -RV 1 Hex Net Hub 5 -19602 -RV 1 Rope Core Net Hub 5 -1968 -RV 1 Climber, Warp Rung Wall 5 -21263 -RV 1 Launch Pad RV HS -1007 -RV 5 Extra Hardware FREPCI344 2 A2-1344 PC 1344 Toddler Helicopter FREPC2220 1 A2-2220 PC 2220 Dash Driver 1 Page 1 of 1 Title: City of Milton, Broadwell Pavilion Playground Project No.: RFP 16-PROI Date: 7/19/16 Great Southern Recreation, LLC 2441-Q Old Fort Parkway #462 Murfreesboro, TN 37128 www.GreatSouthernRec.com Great Southern Recreation - Option 2 Introduction Option 2 from Great Southern Recreation is an exciting offering containing equipment from Berliner. As the original inventor of rope -based play, Berliner designs are as interesting as they are unique. We, again, chose those particular manufacturer and equipment because of the important transparency offered by the rope -based play equipment. Berliner is the manufacturer behind some of the more creative and exciting Playgrounds in the world. Great Southern Recreation would be proud to bring this world-class equipment to City of Milton. For the 2-5 components on this option we're recommending two Revolution Panels from Playcraft Systems. (The Bell and Pinball Panels) We're also offering an outdoor musical instrument from Freenotes Harmony Park. A sample of our Outdoor Music Instruments can be seen at www.Youtube.com/FreeNotesHannonyPark. Again, we appreciate an opportunity to show you what we do here at Great Southern Recreation and would be delighted to build a playground for the City of Milton. Please contact us with further questions or clarifications. �niz'. 1Jegmuc Jrs inner antl zradimhuge been budencd ;iu ihh npGer,_ ■r «:«a2z 49 m5 p _ if �.E n t 49 - _ g t 49 No Text � N ry Y � p Q N w z O V m Z 3 M � 0 � � c G�� No Text Item REVSF513A S-10090-RVS Post(090in) RV5 5 -1631 -RV Pinball Panel S -1634 -RV Labyrinth Panel Bill of Materials Project# 7/13/2016 Description I quantity Page 1 of 1 I Berliner Product Specification Product Family: Univers Net Structures Projectname: Milton Broadwell Park GA. Project number: USP.02121 Children's age : 5-12 Fall Height : 6'-1" Dimensions: Length, width, height : 25'-11"x 40'-1° x 12'-6" Protective Surfacing Area required : 37'-11"x40'-1" Minimum space required : 11095q. Ft. Number of fountlations : 10 Concrete Volume 020/25(3.000 psi) : 325 ma Numberof skilled installersrequired : 3 Installation time without foundation : 12 hours (Est.) Spare Part guarantee: Lifelong - W _ .q Product description (m nVwar Wami6u,,,ExA4): Net structure Univers Maxi Man Terranos CombiNation - equipped with the net tensioning system ASTEM TT, featuring: (1) Maxi Mars, (1) H.O.H. Loop Climbing Rope, (1) Diag. Climbing Rope, (1) Hammock, (1) Chin -Up Bar, and (1) Net Funnel Members: Frameworx-steel pipes, 060.3 mat (23/8"); anticorrosion treatment and color finish: sandblasting and zinc-/ epoxy-/ polyester -process. Nodes: Framewom-aluminum ball connectors,O250mm(9-13/16'1; anticorrosion treatment and calor finish: sandblasting and zinc -/epoxy-/ polyester -process; incorporating an ASTEM TT net tensioning system, securely closed with durable ebonite caps. Ropes: 1.1 -Rope -round strand ropes with galvanized steel cores, 0 161 5/8' — unless noted; external strands are covered with non-abrasive UV -resistant Polyamidm e-ya(no Ise Polypropylene!). Sediner Selllbrik Ply Equipmem Comoratbn L' +1-a69-621 t092 18 SrcoMeld Oaks Drive P, +1-86pfi21- �" JuN2016 Greenville SC 29607 1 V8 USA @ irdo@berlmer-playequipmentcom www www.berliner-playequipmermcom Pagel oft I i Berliner Product Spatial netting: Rope crossing points localized by durable, drop forged aluminum -cloverleaf rings; in situ -replaceable rope lines (no special tools required). Steel supports: Uprights comprised of steel pipes 0 133 mm (5'k") with rounded cast aluminum post tops, minimum wall thickness 7.1 mm (1 /4'); horizontal members comprised of Framewom-steel pipes, 0 60.3 mm (2 3/8'1; All connections to upright posts are with cast aluminum Terranos clamps; Hammock: anticorrosion treatment and color finish: sandblasting and zinc-/ epoxy-/ polyester -process. Hammock net with mesh width 100 x 130mm (3-15/16" x 5 1/8"), with two in situ -replaceable square rungs; rungs out of stainless steel profile A151304 (DIN 1.4301) with aluminum end caps; The short sides are suspended from cables and hinged between the node of the net structure and a steel support. The swivel joints are attached to the suspension cables at two Flexible points, thus preventing the netting from rolling over. Climbing ropes: All ropes 0 21 mm (13/16'1, vertical ropes with worked -in ebonite cylinders, distance between cylinders 250-300mm (9-13/16" to 11-13/16") Hand -over -hand All ropes O 21man (13/16"), length per loop 300-350mm 01-13/16"-1374") rope loops: Chin -Up Bar. Comprised of stainless steel pipe 40 x 5.Omm 0-9/16" x 3/16'1 AIS1304(DIN 1.4301). 11 eE mo SellkPlay Equipment Corpo2lion +1-111162]-1092 48 rookfield OOaaks Drlve R X1664-62]11]6 8ev1sed:Juy2016 Greenville, SC 2960] UI @ info@berliner-plawquipmentcom vnHv ..bediner-playequlpmentcom page 2 oft Do" shcfs sncl be Suppliea. To mper proo' colts shall be supplied for oll clomp ossembl;es. °LAY SURFACE - Mcst mee* or exceec cl opplicabe ASTM siondords ono meet raqu�,e�nls 'or 'he `or neigh- ca stared equipment. 12. SPECIF C AT ION REFERENCES -Ai' eqLioment proposed must meet or exceec alt fecero CPSC. ASTM. FEMA standords and ADA s'oncords. If +here is o specifccfion cetailed here:n thc' has been surpassed by a newer staneora or pecif'cation. the newe, standard ar specification must be followed. 3.4 MANUFACTURER'S STATEMENT MANUFACTURER'S STATEMENT 'e"/ Ono 1crrolf that the defog rma facture, one reccmmerdeo insfol'loila, procedure+ar °toy ECaipme-- Mclp tel GCmber;s) pff resale•.,; C.EO. Dote Spe:`f �c for-ne r o�groura a': IJc�.w f\ Y�av� p \�lK RFP 16-PR01 PLAYCRAFT SYSTEMS WARRANTY Krauss Craft, Inc., the manufacturer of Playcraft Systems, warrants its products to be freefrom defects in materials or workmanship, when properly used, serviced and Installed in accordance with published specifications, for a period of one (1) year from the original date of invoice. Krauss Craft, Inc. further warrants as follows: LIFETIME LIMITED WARRANTY on all stainless steel hardware, metal posts, aluminum posts, aluminum caps and aluminum clamps against structural failure due to natural deterioration or corrasion, or defects in materials or workmanship. TWENTY-FIVE (25) YEAR LIMITED WARRANTY on all cast aluminum Spring Rider castings against structural failure due to defects in materials or workmanship. FIFTEEN (15) YEAR LIMITED WARRANTY on all metal ralis, metal slides, handles, rungs, loops and walls, all Play -Tuff'" coated perforated steel decks, steps, and bridges, all rotationally molded and HOPE sheet plastic components, excluding recycled plastic components, against structural Failure due to defects in materials or workmanship. TEN (10) YEAR LIMITED WARRANTY on all shade canopy fabric made of W Stabilized HOPE monofilament yam and tape against significant fading. TEN (10) YEAR LIMITED WARRANTY on all Play -COM'" components against breakage. FIVE (5) YEAR LIMITED WARRANTY on all Play{ord^ components against failure due to defects in materials or workmanship. THREE (3) YEAR LIMITED WARRANTY on all springs, moving swing parts, swing seats and other swing components, as well as all recycled plastic components against failure due to defects In materials or workmanship. ONE (1) YEAR LIMITED WARRANTY on any other product or part not specifically covered above against failure due to defects in materials or workmanship. All warranties above commence on the date of the original Invoice from Krauss Craft, Inc. For the purpose of this warranty, the term LIFETIME encompasses no specific number of years, but rather that Krauss Craft, Inc. warrants to its original customer, for as long as the original customer owns the Products and uses the Products for their intended purpose, that any Products and all components will be free from defects In materials or workmanship. The warranty stated above is valid only if: Ill the products and structures are assembled and installed in conformity with the layout plan and installation instructions furnished by Krauss Craft, Inc.; (2) the products have been maintained and Inspected in accordance with Krauss Craft's maintenance information and other normal and prudent practices; (3) the products have been subjected to normal use for the purpose for which the ductsProdhavcts e designed and intended; (4) the products have not been subjected to misuse, abuse, vandalism, accident or neglect; (5) the products have not been altered In any manner including, but not limited to, incorporating unauthorized or unapproved parts; and (6) the products have not been modified, altered, or repaired by persons other than Seller's designees in any respect which, in the judgment of Seller, affects the condition or operation of the equipment. This warrantto y does not cover. (1) cosmetic damages or defects resulting from scratches, dents, marring, fading, discoloring or weathering; (2) fromaindustrial sources (sulfreme or ur, acids ored e corroslvee chemicals, other than normato "Environmental Factorsi, l Photoch as lhemiccal smog); salt water, ca spray and airborne emissions as hail, flooding, lightning, tornadoes, sandstorms, earthquakes, windstorms, and other extreme weather damage dations; ore4) normall wear en'd tear. V any products covered by this warranty fail within the time period applicable to a defective product, Krauss Craft, Inc. shall, upon being notified of the defect in writing, at its sole option, either repair the defective products or replace the defective products within 30 days of receipt of the written notification. Repair or replacement as provided In this section shall be the purchaser's exclusive remedy and purchaser expressly agrees that Krauss Craft shall not be responsible for any other damages, losses, or costs, Including consequential and incidental damages, claimed by purchaser. Krauss Craft, Inc. shall deliver the repaired or replacement products to the purchaser free of charge, but shall not provide labor, reimbursements for labor or reimburse any other costs associated with the removal or disposal of the defective products and/or the installation of any replacement products. Notwithstanding the previous sentence, Krauss Craft, Inc. shall not pay for any costs of shipping replacement parts outside of the continental United States. Any products replaced or repaired consistent with this paragraph shall be guaranteed for the balance of the original warranty period, THIS WARRANTY IS EXCLUSIVE AND IS IN LIEU OF ALL OTHER WARRANTIES, WHETHER EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THE REMEDIES PROVIDED HEREIN SHALL BE THE EXCLUSIVE AND SOLE REMEDIES OF THE ORIGINAL PURCHASER. KRAUSS CRAFT, INC. IS NOT LIABLE FOR ANY SPECIAL, DIRECT, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES WHICH MAY ARISE FROM THE PURCHASE, USE OR MISUSE OF ITS PRODUCTS. SOME STATES DO NOT ALLOW THE EXCLUSION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THIS EXCLUSION MAY NOT APPLY, KRAUSS CRAFT, INC. NEITHER ASSUMES NOR AUTHORIZES ANY OTHER PERSON TO ASSUME OR IMPLY ANY OTHER LIABILITY IN CONNECTION WITH THE SALE OR USE OF THE EQUIPMENT SOLD, To make a claim under the terms of this warranty, purchaser must submit a written statement detailing the nature of the warranty claim, including an itemization of each defective condition, along with a copy of the original invoice, maintenance records and supporting photographs to Krauss Craft, Inc., 123 North Valley Drive, Grants Pass, Oregon 97526. Due to our on-going commitment to product development and Improvement, Krauss Craft, certain products without notice. (Rev. M) Inc. reserves the right to change, modify or discontinue I= PLAYCRAFT SPECIFICATIONS 1/05/2016 Please Note: The following playground equipment general specifications were correct at the time of publication. For additional information on any product offered by Krauss Craft, Inc., please contact our factory design department at 1-800.333-8519. Due to our commitment to safety, Innovation and value, Krauss Craft, Inc., the manufacturer of Playcraft systems, reserves the right to change, modify or discontinue products and product specifications at any time. SECTION 1 - GENERAL SPECIFICATIONS (Playground Equipment) Metal Hardware shall be zinc plated, galvanized, or made of stainless steel as required to resist rust and corrosion. Tamper resistant hardware shall be used for all principal connections. Stainless Steel Hardware shall be stainless steel as required to resist rust & corrosion. Tamper resistant hardware shall be used for all principal connections. Zinc and Stainless Steel Hardware shall be zinc plated, or made of stainless steel as required to resist rust & corrosion. Tamper resistant hardware Shall be used for all principal connections. Galy. and Stainless Steel Hardware shall be galvanized, or made of stainless steel as required to resist rust and corrosion. Tamper resistant hardware shall be used for all principal connections. Hardware Caps shall be a UV -Stabilized, polypropylene based plastic consisting of two parts, a base and crown. Specified hardware is attached through the base to post support and then finished with a crown to form a smooth tamper-resistant attachment point. Post Caps shall be precision diecast from a high strength aluminum alloy and Powder coated as specified. Post caps shall be of an Exclusive self-sealing design with an Overlapping lip and are factory installed and secured In place with a self-sealing rivet. Available for Round -5 and Round -3.5 systems. IMPORTANT: Self Sealing Post Caps are a Playcraft Exclusive Design. Chain used for Swings, Chain Net, Chain Walks and Suspension Bridges shall be 4/0 and/or 5/0 galvanized steel. Chains shall be thermoplastic coated as required. High Density Polyethylene - (HDPE) Sheet Stock Parts shall be made from 1/2", 3/4" or 1° thick, high-density, hot extruded Polyethylene sheet plastic specially formulated for optimum UV stability and color retention. Parrs shall meet or exceed density of .955 9/cc per ASTM D1505, tensile strength of 4000 PSI per ASTM D638. Panels are cut or machined to size with design elements routed in. Parts are available in a variety of solid or dual -color designs. All HOPE Sheet Stock Parts shall comply to ASTM standards: D790 (Flex Modulus Test), D648 (Heat Distortion Temperature Test). Metal Parts shall be zinc or cadmium plated, galvanized, Play -Tuff`" coated, painted and/or powder coated as required to resist rust and corrosion. Tube Steel used in most applications shall be heavy -gauge and preyalvanized. Tube shall be formed and/or fabricated Into required components and finished as specked. All Steel Tube parts shall Comply with ASTM standards: A -500/A-513 (Steel Tubing). Powder Coating shall be electrostatically applied to metal components. Surfaces shall be free of excess weld and spatter. Components shall be shot blasted and then further cleaned in a multi -step process that includes a hot phosphatizing bath and rinse and finished with a non -chrome seal for added corrosion resistance. Additionally, components shall be preheated to fully dry prior to coating for superior Powder adhesion. Finally, powder shall be applied to all pre-treated components in an Exclus)ve two coat process to achieve an average thickness of 11 mils. All polyester powder coatings shall comply with ASTM standards: D-522 (Flexibility Mandrel Test), D-2794 (Impact Resistance Test), B-117 (Salt Spray Weatherability Testi, D-3363 (Pencil Hardness Test), D-2454 (Overtake Resistance Test), D-33598 (Adhesion Crosshatching Test). Playpuffm (PVC Coating) shall be applied to metal components fora 100 mil. minimum average thickness. Prior to coating, components shall be washed, phosphatized and primed. After preheating to a minimum of 350 degrees, components shall be dipped in a VV stabilized Polyvinyl Chloride liquid & shall be all cured at 400 degrees. All Play -Tuff" Coated Parts shall comply to ASTM standards: D424 (Tear Strength Test), 1412 (Tensile Strength Test). PlayTuff" Coatings are available In Brown, Blue, Green, Tan & Red. old shall be near low hylene ROsuperior iioorr durability and made ade resistance compounded rom Winlhibitors and density olorants molded-neSins, Hot All linear l low density ped olyethylene resins offer plastic shall have a minimum 2500 PSI tensile strength per ASTM D 638-02. Parts shall have an average wall thickness of.250".48 (Heat Distortion Parts are available in a variety of solid Colors. All Rpte Molded Parts shall comply with ASTM standards. D-790 (Flex Modulus Test), D-6 Temperature Test). ARM -STD (Low Temperature impact Test). Steel Decks Steps (platforms, bridges, ramps, steps, etc.) shall be constructed using a combination of 12 gauge sheet steel which shall be formed and fabricated into required designs with deck sides and additional parts of deck being fabricated out of 10 or 12 gauge sheet steel. All steel deck standing surfaces and stepping surfaces shall have a slip -resistant Play -Tuff'" coating minimum of 100 mil average thickness, with a uniform 5/16" diameter hole pattern. Deck faces shall have up to 6 attachment slots (a Playcraft Systems Exclusive) to accommodate face mounting components. All sheet steel shall conform to ASTM A 1011-02. IMPORTANT: Inferior expanded steel shall not be used on any decks or stepping surfaces. Page 1 Steel Walls shall be fabricated using 1.029° O.D. 14 gauge tube steel welded vertically on 4" centers between vertical 1.315" O.D. 12 gauge tube steel balusters and horizontal 1.315" O.D. 12 gauge tube steel rails, top & bottom. Brackets may be welded to the ends of each rail and between the verticals to provide attachment points. Waifs shall be finished with a multl-stage baked-on Powder coat finish. Vertical Deck Fillers shall be designed to eliminate the crawl space between decks at different elevations. All deck in-fills shall be made from 12 gauge sheet steel and Powder coated after fabrication. Page 2 Posts, Attachment Fittings and Footing Requirements REVOLUTION SYSTEM -General Specifications SPECIFICATIONS: The Revolution Direct -Bok Double -Wall Post System (Patent Pending). Unlike traditional posts, Revolution Posts feature a double wall design. The post is comprised of four primary components; The Core Post, Mounting Sleeve, Top Cap and Bottom Cap. The Revolution Core Post shall be made from 3-1/2" O.D. 11 gauge galvanized steel tubing. Steel Post Mechanical Properties: Y d Strength 65,000 P51 Tensile Strength (min): 48,000 P51 % Elongation in 2lnches: 25 Modulus of Elasticity: 30 x 30° PSI The Revolution Mounting Sleeve shall be precision the -cast from a high-strength A369 aluminum alloy specially formulated to withstand corrosion in harsh climates/environments. Die Cast Sleeves shall be 5" in diameter and Finished with a smooth machined surface. All sleeves shall include factory drilled and threaded component attachment hales. Nylon Plugs shall be included for holes not utilized during play structure assembly. The Revolution Top Cap shall be precision dietast from a high-strength aluminum alloy specially formulated to withstand corrosion in harsh climates/environments with a multi -stage baked -on powder coat finish. The Revolution Bottom Cap shall be precision die-cast from a high-strength aluminum alloy specially formulated to withstand corrosion in harsh climates/environments with a multistage baked -on powder coat finish. Stainless Steel Hardware shall be stainless steel as required to resist rust 6, corrosion. Tamper resistant hardware shall be used for all principal connections. Metal Parts shall be zinc or cadmium plated galvanized, Play -Tuff" coated painted and/or powder coated as required to resist rust and corrosion. Tube Steel used in most applications shall be heavy -gauge and pre -galvanized. Tube shall be formed and/or fabricated into required components and finished as specified. All Steel Tube parts shall comply with ASTM standards: A -500/A-513 (Steel Tubing). Revolution Play System Footing Requirements shall vary depending on deck heights, components and events attached to the structure. Most equipment is available for surface or in- ground mounting. Page 5 sill 1I1M haj _ INEERE_D WOOD FIBER Engineered Wood Fiber Safety Surface Woodcarpet' Defined as engineered wood fiber is manufactured from virgin North American hardwoods such as Oak, Maple, Ash, Hickory Poplar, Beech, Birch, Eucalyptus and Locust with absolutely no artificial additives. All woods have been de -barked and are free of soil, leaves and twig material and other contaminates which hasten decomposition. Woodcarpet does not contain any softwoods, recycled wood or pallet material. As a result, there are no pine resins, nails, glass or chemical contaminants in "woodcarpet" that could harm children. The Surface Material: • Meets the accessibility criteria of ASTM F 1292-95- Impact Attenuation of Surface Systems under and Around Playground Equipment. • Meets the accessibility criteria of ASTM PS 83-97- Provisional Standard Specification for • Determination of Accessibility of Surface Systems Under and Around Playground Equipment. Meets the following sieve analysis results: Sieve Size Soecifirations Cumulative Passive by wei ht in eercenta Min Max 3/4 99 100 100 3/8N__ 85 100 95 Dimensions: "Woodcarpet" is randomly sized approximately 10 times longer than wide. Ninety-eight percent (98%) of "woodcarpet" dimensions do not exceed 4.00 3.25 in depth. centimeters in length, 1.3 in width and TowigMnN•tuplmeiy.T'=MoltaNffi 1w HO TIBE QUA Or LIFE EOA LFSTARLISH1rn200o SECTION 5: PROPOSAL MUST BE RETURNED WITH PROPOSAL IN A SEPARATE SEALED ENVELOPE One (1) orlginal and two (2) copies and one (1) digital copy shall be submitted in a separate sealed envelope before the required deadline. The offerors proposal shall be signed by an authorized agent of the company. There is no maximum page limit to section 5.0. Print/Type Company Name Here: VreAr Soj4N CryN Ree rt 51;-io"N Authorized Signature 0 I l0 Prini/Type Name- 1 '4 (+Q�pry�,n.� {� Prinf/type Company Name Here_ V Gc'Pq� SoJt.fW 1�tpptp��ph RFP 16-PR01 �re¢G cs'ot�S�P�iiL ORGANIZATION: cnya Mlton CONTACT: Hann Mdax ADDRESS: tzars etaePMIROM, Milbn Gn snow 'NONE: szazAzzsao Official 1-800-390-8438 www.GreatSouthemRee.com Play, The Way It Should Be ROJECT TITLE emxe xI PMzan REVISION: z OPTION: Quote TM RATE 9.05N SALES TA% EGUIPMERTFREIGHT R,yyy.58 SURFACE FREIGHT 550 ye TOT.LL S 08,885.18 PIeaH Xeh Eglmlons anE Evpe[tatipy On Matllptl COOgtt iMn Geer SonhrnpevenM:Wa.00Wrwrpaarry, MUXrteeLuq)xp)ala BROADWELL PAVILION Kyle Peqqram Bill of Materials Project# GSR16A270DA 8/26/2016 "---' Description REV830DCA A2-2426 Balance Beam (Alligator) 5-10720-RVS Post (120in)RV5 5-10132-RV5 Post (1321.) RVS 2 5-10138-RV5 Post (138in)RV5 3 5-10192-RVS Post (192m1 RVS 3 5 -12013 -0 -RV -R Slide, 48in (Arch, Right) fi 5-1257-RV5 Climber, Portal Rung S1286-RVS Climber, Arched Lunar (Pas[ Mour10 5 -1296 -RV Craze Link RV 2 5 -1421 -RV Wheel 4 5 -1542 -RV Bridge, CMA - Th, Net 1 5 -1925 -RV Hex Net Hub 1 5 -19602 -RV Rope Core Net Hub 1 5 -1968 -RV Climber, Warp Rung Wall 1 5 -21263 -RV Launch Pad RV 1 HS -1007 -RV 5 Extra Hardware REV5F513A 2 5-10090-RVS Post (0901n) RVS 5 -1631 -RV 1 Pinball Panel 5-1634RV 1 latrydnth Panel FREPCI344 1 A2-1344 PC 1344 Toddler Helicopter 1 Page 1 of 1 �H �„ Y � � LLQ � Q � Q LL ® s a � ®_ V --_ _ � �. - -- --- -� k --+- �;-, f o � o J aa J o p o J m � _ 3 �� �3 �u� awe ' ' G m EO N � w .. N d� � No Text No Text No Text f i oaf z€Eza a -s9 sdPE.EEE 3g"'" OC $s gaae gE x 7 839i yds �sa'a: e-2 A Mal c o g3 m L2„Z \` g I �f \ I eIINI \ I \ o - I \ 0 I i 02D I 2 mZDN 2 w --__— ��� / o a m a J � C J � — W 3Z _„ 6 � N m N W 4 � No Text No Text No Text STATE OF GEORGIA Secretary of State Corporations Division 313 West Tower 2 Martin Luther King, Jr. Dr. Atlanta, Georgia 30334-1530 ANNUAL REGISTRATION 'Electronically Filed` Secretary of State Filing Date: 1278016 4:07:00 PM F+;, CONTROL NUMBER 14067674 YEF..A+.', BUSINESS NAME Great Southern Recoamion, LLC BUSINESS TYPE Foreign Limited Liability Company EFFECTIVE DATE 01/27/2016 ADDRESS TN, 37128, USA NAME ADDRESS PARACORP INCORPORATED 368 W. Pike Street, Suite 9104, Gwinnea, Lawrenceville, GA, 30046, USA C y:'t! ��IfA A` b �. „-v `. AUTHORIZER SIGNATURE Abigail Vance 7776 ' AUTHORIZER TITLE Member C 7776 3-40 Brian P. Kemp Seeremryorsmte {✓ " CERTIFICATE OF LIABILITY INSURANCE DATE IMMIDDIYYYY) 9/28/2016 THIS CERTIFICATE IS ISSUED ASA MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE GOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE GOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the CertNlcate holder Is an ADDITIONAL INSURED, the policy(les) must De endorsed. If SUBROGATION IS WAIVED, s.bjeet to the terms and conditions of the policy, certain pollCles may require an endorsement. A Statement on this certificate does not confer rights to the certificate holder In lieu of such endomoment(s). PROOUOER Cc T Jrm Miley Miller Loughry Beach PH ONE'Erd As 214 West College Street .(616)896-9292 ,(61916<9-1586 MrML B:jim.miley@mlbine. eom FO Sox 7001 Murfreesboro TN 3'!133-7001 INSUREMS) AFFORDING COVERAGE NAICtl INSURED IxBURERA AOto-Owners Insurance 18988 Great ROCreat462 L1C INSURER 8, 2441Q OldSouthern 2491Q Old Fart Pkwy k 462 INSJRERC: INSURER D: NSURERE: t4ur£reaeboro TN 3'!128-4162 COVERAGES rco IxsuRER F: --"""_^'-^"'^""`^' NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NPMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTAITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WJTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INR TYPE OF INSURANCE AO BUM LILY NUMBER PO CY EFF POLICY E%P Lm COMMERLML GENERAL LIABILrtY EACH OCCURRENCE S 11000,000 A CWMSMADE OCCUR EMG Go EN E 300,0B0 R Y 0368/028 3/10/2016 4/10/2017 MEREXP Try om mn) S 10,000 GENT AGGREGATE UMITAPPUEB PER: PERSONAL B AW INJURY § 11000,000 GENERAL AGGREGATE S 2,000,000 R POLICY❑jEi LOC PRODUCTS-COMP/OPAGG S 2,000,000 OTXER: P. Mr Oxembo,¢ $ AUTOMOBILE LIABILITY Ca wNED INGLE LMIT y 1,000,000 A NY AUTO tt OWNED SCHEWIED BODILY INJURY (PerpanOn) § S AUTO' X Y D3684020 4/10/2016 4/10/201] 80DILYINJVRY (Pe,awidm0 S EDAIROB % NDNCMEDAUTOSr orGESBRELLA LIAB X OCCUR S ESS WB CWMSMADEEACH OCCURRENCE S 2 000 000 AGGREGATE R qE NTI 30 000 X Y 50-684028-00 4/10/2016 4/10/201]VAMIKES YIess L8ATON 9LOYERRIPARIEI Y/N R STRTEHNEM-EYl GTNEIVeXECUNVEEMSER EXCLUCED] y�N/A E.L EACH ACCEM, In xHl S 1 000 000 tleaulG UMw Y D3259691 4/10/2016 /.. EL E.L. DISEgBE-Eq EMPLOYE 9 11000,000 Dc9LRIPNON OF OPERATIONS .- EL.DIBEASEP000YUMIi $ 11000,000 DEBCRIPTNIN OF OPERATONS I LOCAG0HS I VEHICLES (ACORD 101, AMIMMel Remarks Sweden, may be shoehed if more some la GoM mo The City of Milton and ite employaea, officers' etc. are all additional ineureda with respect to the general liability, auto liability, and umbrella liability as required by written Contract. A waiver of aubrogagtion in favor of the additional ineureda also exclusions applies. Sea policy For specific coverages and CERTIFICATE HOLDER com City of Milton 13000 Deerfield Pkwy Ste 107F Milton, GA 30004 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Miller/JIPA1 G+Tw.a-WC��`�� ACORD 26 (2014101) The ACORD name and logo are registered marks of ACORD INSO2SuM,M,r reserved. "EXHIBIT C" Please refer to the project Scope of Work and Addendum No. 1 included in Exhibit A and the material specifications included in Exhibit B, attached hereto. "EXHIBITS D.1 AND D.2" (Intentionally omitted) NOTE: The City is not requiring the Contractor to post a performance bond or a payment bond for this Agreement. See RFP 16 -PRO 1, Addendum No. 1, as issued by the City and attached hereto at Exhibit A. "EXHIBIT E" NON -COLLUSION AFFIDAVIT OF CONTRACTOR STATE OF COUNTY OF mdtISc s` V'1 IQL being first duly swom, deposes and says that (1) He is Qrtr�nrr (Owner, Partner, Officer, Representative, or Agent) of CJS2 (the " M,J&� (Proposer/Bidder)) that has submitted the attached \ (Proposal/Bid); (2) He is fully informed respecting the preparation and contents of the attached (Proposal/Bid) and of all pertinent circumstances respecting such I (Proposal/Bid); (3) Such I (ProposalBid) is genuine and is not a collusive of sham _1l (ProposalBid); (4) Neither the said (Propose nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, included in this affidavit, has in any wit a colluded, conspired, connived, or agreed, directly or indirectly, with any other (Proposer id four or person to submit a collusive or sham (Proposal✓a—, in connection with the Contract for which the attached (Propos has been submitted or to refrain from (proposin iddin in connection with such Contract, or has in any manner, directly or indirectly, sought by agreeme or collusion or communication or conference with any other (Proposer idde), firm or person to fix the price or prices in the attached(proposal/Bid) or of any other roposerAKD;�), or to fix any overhead, profit or cost element of the (Propos price of any other (Proposer/11jaDtr) or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Milton or any person interested in the proposed Contract; and, (5) The price or prices quoted in the attached (Proposal/ jure fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the par[ of the (Proposer id ) or any of its agents, representatives, owners, employees, or parties in interest, including this A -ant. (6) Proposer/1� has not directly or indirectly violated any law, ordinance or regulation re , (ProposaoD, SUBSCR BED ND SignZedanO/nf�ficer or AgnteON THIS ITHE A_$__ DARY \/ OF FOR_ E 1 .6�hr8 1 Yrw'i+�/ 20L Printed Name and Title of Authorized Officer or Agent �;• SCP OF [NOTARY SEAL) My Co fission Expires: "EXHIBIT F" FINAL AFFIDAVIT STATE OF _ COUNTY OF TO CITY OF MILTON, GEORGIA 1, , hereby certify that all suppliers of materials, equipment and service, subcontractors, mechanics, and laborers employed by or any of its subcontractors in connection with the construction of for City of Milton, Georgia have been paid and satisfied in full as of , 20 and that there are no outstanding obligations or claims of any kind for the payment of which City of Milton, Georgia on the above named project might be liable, or subject to, in any lawful proceeding at law or in equity. Signature Title Personally appeared before me this day of 20 who under oath deposes and says that he is of the firm of that he has read the above statement, and that to the best of his knowledge and belief same is an exact true statement. Notary Public [NOTARY SEAL] My Commission Expires "EXHIBIT G.1" STATE OF COUNTY OF — W CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use, and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period, and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: go - am Ll u - 51$ tt 5L, Signature of Authorized Officer or Agent ' Federal Work Authorization User Identification / Number JJ f th r' Va't[r � . 3 ¢9 11y AAPrinted Name and Title of A O1ffices I g Date of Authorization Name of Contractor 21 Name of Project City of Milton Georgia Name of public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on __G�G 20J6 in _ ►�. ,_,,`gyp (City), —Al (state). SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _";4% DAY OF _jyk...t- 20�. Notary Public [NOTARY SEAL] My Commissio Expires: t7N I14� 20\�f "EXHIBIT G.2" STATE OF _ COUNTY OF By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10- 91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with Great Southern Recreation, LLC on behalf of the City of Milton has registered with, is authorized to use, and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub -subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 1340-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub -subcontractor to the contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice that a sub -subcontractor has received an affidavit from any other contracted sub -subcontractor, the undersigned subcontractor must forward, within five (5) business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number Date of Authorization Name of Subcontractor Project City of Milton Georgia Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on _ . 201 in _(city), _(state). Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _ DAY OF 201 . NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: "EXHIBIT H" Please refer to the project specifications included in Exhibits A and B attached hereto. "EXHIBIT I" ADDITIONAL PAYMENT TERMS A. Defined Terms. Terms used in this Agreement shall have their ordinary meaning, unless otherwise defined below or elsewhere in the Contract Documents. (i) "Final Completion" means when the Work has been completed in accordance with terms and conditions of the Contract Documents. B. Payment for Work Completed and Costs Incurred. City agrees to pay the Contractor for the Work performed and costs incurred by Contractor upon certification by the Contract Administrator and the City that the Work was actually performed and costs actually incurred in accordance with this Agreement. Compensation for Work performed and reimbursement for costs incurred shall be paid to the Contractor upon receipt and approval by the City of invoices setting forth in detail the Work performed and costs incurred, along with all supporting documents required by the Contract Documents or requested by the City to process the invoice. Invoices shall be submitted on a monthly basis, and such invoices shall reflect costs incurred versus costs budgeted. Each invoice shall be accompanied by an Interim Waiver and Release upon Payment (or a Waiver and Release upon Final Payment in the case of the invoice for final payment) procured by the Contractor from all subcontractors in accordance with O.C.G.A. § 44-14-366. The City shall pay the Contractor within thirty (30) calendar days after approval of the invoice by City staff, less any retainage as described in Section D below. No payments will be made for unauthorized work. Payment will be sent to the designated address by U.S. Mail only; payment will not be hand -delivered, though the Contractor may arrange to pick up payments directly from the City or may make written requests for the City to deliver payments to the Contractor by Federal Express delivery at the Contractor's expense. C. Evaluation of Payment Requests. The Contract Administrator will evaluate the Contractor's applications for payment and will either issue to the City a Certificate for Payment (with a copy of the Contractor's application for payment) for such amount as the Contract Administrator determines is properly due, or notify the Contractor and City in writing of the Contract Administrator's reasons for withholding certification in whole or in part. The Contract Administrator may reject Work that does not conform to the Contract Documents and may withhold a Certificate of Payment in whole or in part, to the extent reasonably necessary to protect the City. When the reasons for withholding certification are removed, certification will be made for amounts previously withheld. Even following a Certificate of Payment, the City shall have the right to refuse payment of any invoice or part thereof that is not properly supported, or where requests for payment for Work or costs are in excess of the actual Work performed or costs incurred, or where the Work product provided is unacceptable or not in conformity with the Contract Documents, as determined by the City in its sole discretion. The City shall pay each such invoice or portion thereof as approved, provided that neither the approval or payment of any such invoice, nor partial or entire use or occupancy of the Project by the City, shall be considered to be evidence of performance by the Contractor to the point indicated by such invoice, or of receipt or acceptance by the City of Work covered by such invoice, where such work is not in accordance with the Contract Documents. D. Final Payment and Retainage. The Contractor through each invoice (except the final invoice) may request payment for no more than ninety percent (90%) of that portion of the Work completed during the term covered by each invoice as agreed upon by the Contract Administrator or the City. All amounts retained by the City shall be held as a lump sum until Final Completion of all Work, regardless of earlier completion of individual component(s) of the Work. The final payment issued by the City shall include all amounts retained by the City under this paragraph, subject to any deviations in the Work or Change Orders executed pursuant this Agreement. "EXHIBIT J" KEY PERSONNEL The following individuals are designated as Key Personnel under this Agreement and, as such, are necessary for the successful prosecution of the Work: Individual Position Project Manager "EXHIBTT K„ THE CITY WILL BE ADMINISTERING THE CONTRACT ITSELF M HOME OF' HE BEST QL!4,. I,1 OF LIFE IN GEORGIA' M I LTON' ESTABLISH ED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: October 11, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Approval of a Utility Relocation Agreement by and between the City of Milton and Georgia Power Company for Project PI 0007313. MEETING DATE: Monday, October 17, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (.APPROVED (/ NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (eES (/ NO CITY ATTORNEY REVIEW REQUIRED: (,,YES (/ NO APPROVAL BY CITY ATTORNEY: (ll,tCPPROVED (/ NOT APPROVED PLACED ON AGENDA FOR: 1011-7/76140 ©*Yaum PHONE: 678.242.25001 FAX: 678.242.2499 'GreQn�� t•��'�sd� r^`� Infaftilyofmllfonga.us I w-cllyofmlltonga.us MLDo Community Y4 13000 Deerfield Parkway. Suite 107 1 Milton GA 30004 a To: Honorable Mayor and City Council Members From: Sara Leaders, PE, Transportation Engineer Date: Submitted on October 10, 2016 for the October 17, 2016 Regular Council Meeting Agenda Item: Approval of a Utility Relocation Agreement by and between City of Milton and Georgia Power Company for Project PI 0007313. ______________________________________________________________________________ Department Recommendation: Approval Executive Summary: Georgia Power has Distribution Facilities requiring relocation associated with Georgia Department of Transportation (GDOT) project PI 0007313. As part of the City of Milton’s Project Framework Agreement with GDOT, the City is responsible for utilities on the project. Per the franchise agreement and subsequent amendment between Georgia Power Company and the City of Milton, these facilities will be relocated at Georgia Power Company’s expense, provided that these facilities are located on the City’s property. The facilities that are located in the State Route right of way are not on City property and those relocations are required to be paid for by the City. Funding and Fiscal Impact: The estimated reimbursement claim that the City would provide to Georgia Power is $239,137. Funding for this utility relocation cost is available in the SR 372(Crabapple Rd/Birmingham Hwy) Intersection Improvements Capital Grant account. Alternatives: None Legal Review: Sarah VanVolkenburgh – Jarrard & Davis September 12, 2016 Concurrent Review: Steven Krokoff, City Manager Attachment(s): Utility Relocation Agreement PI #0007313 1 UTILITY RELOCATION AGREEMENT PROJECT NAME: SR 372 @ Crabapple Road (New Location and Intersection Improvement) PROJECT NUMBER: 0007313 GDOT PROJECT NUMBER: CSHPP-0007-00(313) THIS AGREEMENT is made and entered into as of the ____day of _________, 20__, by and between CITY of Milton, State of Georgia (hereinafter referred to as the “City”), and GEORGIA POWER COMPANY (hereinafter referred to as the “Company”). This Agreement may refer to either City or Company, or both, as a "Party" or "Parties.” W I T N E S S E T H : WHEREAS, the City proposes under the above written Project to construct SR 372 @ Crabapple Road (New Location and Intersection Improvement) (hereinafter referred to as the “Project”); and WHEREAS, due to the construction of the Project, it will become necessary for the Company to remove, relocate or make certain adjustments to the Company’s existing facilities (such facilities, including but not limited to overhead and underground electric transmission, distribution and communication lines, towers, frames, poles, facilities, wires, transformers, service pedestals, apparatus, manholes, conduits, fixtures, appliances, cables, protective wires and devices all being hereinafter referred to collectively as the “Facilities” or individually as the “Facility”); and WHEREAS, the Company, as hereinafter provided, may assert that it has certain property interests and rights and utilized such property interests and rights for the placement of its Facilities prior in time to City’s acquisition of the road right(s)-of-way, all as involved in said Project; and NOW, THEREFORE, in consideration of the promises and the mutual covenants of the Parties hereinafter set forth and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the Parties, the Parties agree as follows: Section 1. THE WORK. 1.1 Company Facilities. Company, with its regular construction or maintenance crews and personnel, at its standard schedule of wages and working hours (as may be applicable from time to time during the term of this Agreement), and working in accordance with the terms of its agreements with such employees, will remove, relocate or make adjustments to its Facilities in accordance with the scope of work and Estimate (defined below) attached hereto as Exhibit “A” and incorporated herein by reference (the “Work”). Company shall make all technical decisions concerning the Work and may elect to contract any portion of the Work. PI #0007313 2 1.2 Road Right-of-Way. Prior to Company commencing the Work, City will provide written assurances to Company that it has acquired the necessary new road right-of-way (including information on the property rights acquired). 1.3 Traffic Control. Company shall make a reasonable effort to provide signing and other traffic control measures during the Work, in accordance with PART VI of the U. S. Department of Transportation Manual on Uniform Traffic Control Devices, current edition, all at the expense of the City. Section 2. COSTS AND PAYMENT. 2.1 Compensable Property Interests. Company shall perform the Work in accordance with the estimate attached hereto as Exhibit “A” and incorporated herein by reference (the “Total Estimate”). The total amount of the Total Estimate is THREE HUNDRED SEVENTY THOUSAND, EIGHT HUNDRED TWENTY Dollars ($370,820.00). The amount of the Total Estimate that corresponds to Company’s claim that it has compensable property interests with respect to the Project (the “Reimbursement Claim”) is TWO HUNDRED THIRTY-NINE THOUSAND, ONE HUNDRED THIRTY-SEVEN Dollars ($239,137.00), otherwise reflected as SIXTY-FOUR AND FORTY-NINE ONE HUNDREDTHS percent (64.49%) of the Total Estimate. The Reimbursement Claim is limited to: (a) the costs of removing, relocating or adjusting those Facilities which are physically in place and in conflict with the proposed construction and/or maintenance; (b) where replacement is necessary, the costs of replacement in kind, and any improvements or betterments made necessary by the proposed construction and/or maintenance; and (c) the costs incurred in acquiring additional easements or private rights-of-way, including without limitation easements for lines, access, tree trimming, guy wires, anchors and other devices, appliances and other equipment, and any and all other such easements and property rights as may be reasonably necessary for the Company’s installation, operation and maintenance of its Facilities (collectively, the “Relocation Costs”). The cost of any improvements or betterments that are not made necessary by the proposed construction or maintenance shall not be subject to the percentage split contemplated above. Such costs shall be paid as follows: (a) the costs of any improvements or betterments of a Facility being made solely at Company’s option (and not being made necessary by the proposed construction and/or maintenance) shall be fully paid by Company; and (b) the costs of any improvements or betterments of a Facility being made solely at City’s request (and not being made necessary by the proposed construction and/or maintenance) shall be fully paid by City. Upon completion by Company of the Work and subject to determination of Company’s Prior Rights Claim in accordance with Sections 3 and 4 below, City will pay Company a sum equal to the lesser of (a) TWO HUNDRED THIRTY-NINE THOUSAND, ONE HUNDRED THIRTY- SEVEN Dollars ($239,137.00), otherwise reflected as SIXTY-FOUR AND FORTY-NINE ONE HUNDREDTHS percent (64.49%) of the Total Estimate and representing the aforementioned Reimbursement Claim, or (b) the corresponding percentage of actual Relocation Costs representing Company’s compensable property interests with respect to the Project. City will also PI #0007313 3 pay Company for the costs of any improvements or betterments of a Facility being made solely at City’s request and not being made necessary by the proposed construction and/or maintenance. 2.2 Progress Payments. If Company chooses to submit invoices for progress payments, City will pay same within thirty (30) days from receipt of the invoice, subject to Verification (as defined below) thereof by the City. Upon completion of the Work, Company shall submit a final bill to City and City shall make a final payment within thirty (30) days from receipt of the final bill, subject to Verification thereof by the City. 2.3 Change in Scope. In the event there is a change in the Project, including without limitation a change in scope, design, plans, service, property interests to be acquired, engineering or costs, due to either (a) events or circumstances beyond Company’s reasonable control, or (b) City’s request, the Parties will negotiate in good faith a mutually acceptable agreement or amendment to this Agreement, in writing, to address such change and any increase in costs above those set forth in the Estimate. Section 3. DETERMINATION OF COMPENSABLE PROPERTY INTEREST 3.1 If Company determines it has compensable property interests with respect to the Project, Company will submit a Reimbursement Claim. The Parties agree that they will in good faith share non-privileged information with each other related to the issue of prior rights for the Project. If City determines that Company’s evidence is insufficient to make a determination as to Company’s compensable property interests and the percentage of the Relocation Costs to be paid by Company based upon such compensable property interests, City will provide Company with a written basis for such insufficiency and request that Company provide additional information. City will make a determination as to any asserted Reimbursement Claim before the earlier of: (a) the date that is thirty (30) days after receipt of the Reimbursement Claim; and (b) the date on which Company needs to commence the Work in order to prevent a Project delay (the “Commencement Date”). 3.2 In the event that a determination cannot reasonably be made prior to the Commencement Date, provided that City certifies in writing to Company that the Project is time- sensitive due to construction scheduling with the possibility of damages for delay, safety concerns, or critical funding deadlines, Company will commence the Work without a written determination having been made. In such case, the Party’s rights, claims and defenses with regard to the issue of compensable property interests and prior rights will not be waived or affected in any manner. If City does not thereafter make a determination regarding the Reimbursement Claim within six (6) months from the date of City’s receipt of same, the Reimbursement Claim will be deemed approved by City. PI #0007313 4 Section 4. DISPUTE RESOLUTION. 4.1 Disagreement. If Company disagrees with City’s determination with regard to the Reimbursement Claim and the Parties are unable to settle the issue through informal negotiations, then, at the request of either Party, the Parties agree to escalate the matter pursuant to Section 4.2 below. 4.2 Dispute Notice. Except as otherwise set forth in this Agreement, any controversy or claim arising out of or relating to this Agreement, or the breach thereof, will be settled: (a) first, by good faith efforts to reach mutual agreement of the Parties; and (b) second, if mutual agreement is not reached within thirty (30) calendar days of a written request by a Party to resolve the controversy or claim (the “Dispute Notice”), each of the Parties will appoint a designated representative who has authority to settle the dispute (or who has authority to recommend to the governing body of such Party a settlement of the dispute) and who is at a higher level of management than the persons with direct responsibility for administration of this Agreement. The designated representatives will meet as often as they reasonably deem necessary in order to discuss the dispute and negotiate in good faith in an effort to resolve such dispute. The specific format for such discussions will be left to the discretion of the designated representatives, provided, however, that all reasonable requests for relevant information made by one Party to the other Party will be honored if such information is reasonably available. If within sixty (60) days after issuance of a Dispute Notice (a) the Parties are unable to resolve issues related to the dispute, or (b) City fails to approve any tentative agreement reached, the Parties agree to participate in confidential, non-binding mediation pursuant to Section 4.3 below, it being understood, however, that nothing herein will diminish or relieve either Party of its rights or obligations under this Section 4. 4.3 Mediation. If the Parties are unable to resolve a dispute through informal negotiations or pursuant to Section 4.2, the Parties agree to participate in confidential, non-binding mediation by an impartial, third party mediator mutually agreed upon by the Parties, at a mutually convenient location. The Parties agree that a potential mediator’s experience in prior rights and real estate law will be relevant factors in selecting a mediator. In the event the Parties are unable to agree on a third party mediator within ninety (90) days of issuance of the Dispute Notice, each Party shall designate a mediation representative, and the two mediator representatives shall in good faith select a third party mediator. Each Party shall be responsible for its own attorneys’ fees and expenses and for providing its own information and documentation applicable to the dispute to the mediator. All other agreed upon costs of the mediation will be apportioned equally to each Party. Any dispute not resolved by negotiation, escalation or mediation may then be submitted to a court of competent jurisdiction, and either Party may invoke any remedies at law or in equity. Nothing contained herein, however, will preclude the Parties from first seeking temporary injunctive or other equitable relief. The Parties agree that any statute of limitations, equity or other time-based periods shall be tolled as of and from the date of the Dispute Notice until a complaint, if any, is filed. PI #0007313 5 Section 5. VERIFICATION. 5.1 Material Discrepancy. For purposes of this Section 5, “Verification” means that City has reasonably determined that there is a material discrepancy between Company’s invoiced charges and City’s calculation of charges owed, which invoiced charges are subject to a bona fide dispute; provided, however, City agrees to provide the Company with written notice, including supporting documentation, illustrating the basis for such bona fide dispute, within sixty (60) days of receipt of the invoice in dispute. Should City fail to provide such documentation within the specified time period, City must pay the disputed amount. City must pay any undisputed portion of the invoice total within thirty (30) days after its receipt of the invoice. City must pay any disputed portion of the invoice total within thirty (30) days of the date the dispute is resolved, to the extent the dispute is resolved in favor of Company. 5.2 Audit. At any time within thirty-six (36) months after the date of final payment, City, at its sole expense, may audit the non-privileged cost records, support documentation and accounts of Company pertaining to this Project to solely assess the accuracy of the invoices submitted by Company and notify Company of any amount of any unallowable expenditure made in the final payment under this Agreement, or, if no unallowable expenditure is found, notify Company of that fact in writing. Any such audit will be conducted by representatives of City or, if applicable, the Georgia Department of Transportation or the Federal Highway Administration, after reasonable advance written notice to Company and during regular business hours at the offices of Company in a manner that does not unreasonably interfere with Company’s business activities and subject to Company’s reasonable security requirements. As a prerequisite to conducting such audit, City or, if applicable, the Georgia Department of Transportation or the Federal Highway Administration, will sign Company’s Nondisclosure Agreement. Company may redact from its records provided to City information that is confidential and irrelevant to the purposes of the audit. Company will reasonably cooperate in any such audit, providing access to Company records that are reasonably necessary to enable City to test the accuracy of the invoices to which the audit pertains, provided that City or, if applicable, the Georgia Department of Transportation or the Federal Highway Administration, may only review, but not copy, such records. If Company agrees with the audit results and does not pay any such bill within ninety (90) days of receipt of the bill from City (based on the mutually agreed upon audit results), City may set off the amount of such bill against the amounts owed Company on any then-current contract between Company and City. If, following the audit, the Parties are unable to resolve any dispute concerning the results of the audit through informal negotiation, the provisions of Sections 4.2 and 4.3 will govern the resolution of the dispute. City may not perform an audit pursuant to this Agreement more frequently than once per calendar year and may not conduct audits twice within any six (6) months. Section 6. CITY AS PARTY. City acknowledges that this Agreement is “proprietary” in nature under applicable Georgia law, as permitted by O.C.G.A. § 36-60-13(j), and not “governmental” or “legislative,” as prohibited by O.C.G.A. § 36-30-3(a). City further represents and warrants that this Agreement PI #0007313 6 will comply with all applicable laws concerning City actions and approvals and execution of binding agreements. City covenants to undertake all actions necessary to bind City. Section 7. NON-DISCRIMINATION. The City represents that, with respect to the Project, it is subject to the requirements relative to non-discrimination in federally-assisted programs of the Department of Transportation (the “DOT”), set forth within Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (the “Regulations”). With regard to the Work performed by the Company under the Agreement, the Company will not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of employees or subcontractors, including procurement of materials and leases of equipment, and will require the same of any subcontractor performing working under the Agreement on its behalf. Section 8. E-VERIFY. Pursuant to O.C.G.A. § 13-10-91, the City shall not enter into a contract for the physical performance of services unless the Company registers and participates in the federal work authorization program to verify employment eligibility of all newly hired employees (E-Verify). As an express condition of this Agreement, the Company hereby verifies that it has registered and participates in the aforementioned federal work authorization program and shall submit a proper affidavit attesting to that fact. In the event the Company employs or contracts with any subcontractor(s) in connection with the Agreement, it agrees to secure from such subcontractor(s) attestation of the subcontractor’s compliance with O.C.G.A. § 13-10-91 by: the subcontractor’s execution of an equivalent affidavit; submission of personal identification allowed under O.C.G.A. § 13-10-91(b)(5); or evidence that the subcontractor is not required to provide such an affidavit because it is an individual licensed pursuant to O.C.G.A. Title 26 or Title 42 or is a member of the State Bar of Georgia and is in good standing or because it is not engaged in the “physical performance of services” as defined in O.C.G.A. § 13-10-90. If a subcontractor (or lower-tier contractor) attestation is obtained, Company agrees to provide a completed copy to the City within five (5) business days of receipt. The Company shall also require its subcontractors to procure, and submit within five days of receipt, equivalent attestations of compliance with O.C.G.A. § 13- 10-91 from all of the subcontractor’s lower-tier contractors. Section 9. COMMENCEMENT AND TERMINATION CONDITIONS Company is not obligated to commence the Work until Parties agree on the removal, relocation and/or adjustment to Company’s facilities required by the Project. If City fails to authorize commencement of the Work by June 15, 2017, Company will have no obligation to begin the Work and may terminate this Agreement without penalty by providing City with notice in writing. If City fails to sign and return this Agreement to Company by December 15, 2016, any offer made by Company pursuant to the Agreement is automatically revoked and the agreement is void and of no effect. Without regard to whether the Agreement arises out of a proprietary function of the City, if the Term of this Agreement is longer than one year, the Parties agree that this Agreement will terminate absolutely and without further obligation on the part of the City on December 31 each calendar year of the Term, in accordance with the provisions of O.C.G.A. § 36-60-13; provided that this Agreement shall automatically renew on January 1 of each subsequent calendar year PI #0007313 7 absent the City’s provision of written notice of non-renewal to the Company at least thirty (30) days prior to the end of the then current calendar year. If the City elects not to renew the Agreement, all amounts owed to the Company for Relocation Costs actually incurred under the Agreement shall become due prior to the close of the then current calendar year. The limitations set forth in this paragraph in no way limit the Company’s legal or equitable rights, all such rights being expressly reserved. Title to any supplies, materials, equipment, or other personal property shall remain in the Company until fully paid for by the City. Section 10. MISCELLANEOUS PROVISIONS. Duplicate originals of this Agreement will be executed, each of which will be deemed an original but both of which together will constitute one and the same instrument. This Agreement may be modified only by an amendment executed in writing by a duly authorized representative for each Party. This Agreement contains the entire agreement of the Parties, and all prior oral agreements are superseded and integrated into this Agreement. This Agreement will be governed by and construed in accordance with the laws of the State of Georgia. This Agreement shall accrue to the benefit of and be binding upon the successors and assigns of the Parties. The Parties agree that this Agreement shall be deemed to have been executed in Georgia. [SIGNATURES ON THE FOLLOWING PAGE] PI #0007313 8 IN WITNESS WHEREOF, the Parties have executed this Contract in four (4) counterparts, each of which shall be deemed an original in the year and day first above mentioned. ATTEST: By: Title: Witness: Notary: (SEAL) City of Milton, GEORGIA By: ________________________________ Mayor Joe Lockwood (SEAL) Approved as to Form by: ________________________________________ Carter Lucas, City of Milton Public Works Director ATTEST: By: Title: Witness: Notary: (SEAL) GEORGIA POWER COMPANY By: ________________________________ Title: Distribution Resource Manager Date: ______________________________ [Give proper title of each person executing Agreement. Attach seal as required.] Exhibit "A" Total Estimate Job Estimating & Tracking System - JETS Georgia Power Company Date: 15 -Dec -2015 10:37:40 AM FACE SHEET REPORT Distribution Work Order Type Construction: OH/UG Headquarters :CENTRALIZED DISTR. SVCS W.O. Number : GP892H00515 Rep Allow : No P.E. : 7030 01 WR# Customer :0007313 GDOT FULTON OH/UD Job Reference :3039013 Address :0007313 SR 372 @ CRABAPPLE ROAD Job Type . H -HIGHWAY RELOCATIONS OH / UD Town : MILTON Type Customer : DOT PROJECTS OH/UD REIMBURSIBLE & NON Home Phone Onsite Blanket :No Map Number : 0399-1398 Substation : ARNOLD MILL Estimate Name : ORIGINAL Circuit : M3192-IDY Date Last Est : 23 -SEP -2015 Charge Account : H00515-GP892-300-00000 Engineer : GAY,JOHN C Credit Account : H00515-GP892-300-99992 Committed Service Date . CSS Bill Acct# Job Description : Relocate OH and UG facilities for DOT intersection improvement Driving Directions Permits/ Notification(s) Total Estimated External Charges Included Below: $25,000 Billing: Fixed Joint Use Out Of Ratio Customer Contribution $0 $0 $0 $0 MANHOURS: Onsite Travel Headquarters Total Company 1,471.05 220.56 73.79 1,765.40 Contractor 561.80 57.38 19.13 638.31 Total Estimated: 2,403.71 Labor Multiplier: 1.25 Comment: DOT RELOCATION Travel : 0.00 HQ: 0.00 EOH Labor: 0.00 EOH Mat[ : 0.00 Cost Summary Plant Transformers Meters Maint Removal Total Company Labor $73,702 $63 $0 $11,525 $23,176 $108,466 Contract Labor $62,551 $0 $0 $0 $0 $62,551 Company Material $26,435 $1,065 $0 $27 $0 $27,527 Contractor Material $0 $0 $0 $0 $0 $0 Company Equipment $32,429 $28 $0 $5,071 $10,198 $47,726 Contractor Equipment $5,000 $0 $0 $0 $0 $5,000 Engr Supv OH $102,060 $589 $0 $0 $17,021 $119,670 Subtotal $302,177 $1,745 $0 $16,623 $50,395 $370,940 Blanket $4,904 Salvage $4,400 $624 $0 $0 $0 $5,024 Total $297,777 $1,121 $0 $16,623 $50,395 $370,820 Total WO Bill : $0 Total Net Cost: $370,820 Rate : Revenue: $0 Total Ratio : 0.00 ROE: 0.00 Loc Cost: $0 Local Ratio : 0.00 Net Present Val : 0 TVM Amount : $0 CPS Amount: $0 Sales Tax: $0 Profit: $0 Total Bill Amount: $0 Approvals Date Completed By Date Auth Close .-i N rn m CL p Q O w J a a m N Ln m Ln O 0 S � N (l 00 CD O a C) d � L a O 3 0 n 0 0 N ri t2 7 O S C C: v t LU N O^ .. 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N O0 W x U- Q p M m p L z O Ce U U = U W ce� W O p J J F -- LLI U W U U OV w o a _ p ¢ Q H O aLL W W p¢ g W D o W N S Y r � p { O{-- Q r r p W p W O* WLU o cn FWd-' W Z Q O H (J W W zi zi H � W W O 0 -Lf) Lf)W CJ z 0 � L O >i � U w o'S � w w w z j z w w Q> p z Z a o0. a- w >¢ - O ct O a> p W V) 0 0 OU �� U a CL z u LU ¢ as = m S m ULLJ o z a m a CL °i a a 0 U cn LnLU P cn cwn U')LLJ IQ- Ln Ln z z> z z z z z z z z z z z z z z r z z z z> >>> <Y V- V" N + ri O O m O ,N -i M W N m O r^l U) W W W W W W W W W W W W W W W W W W W zz z z z z z z z z z z z z z z z z z O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LL ��- p Oa o aJ. m M p az. m i- a Q w -i m N (n m N m z zz O m _4 V) D w N m d- Ln S= O U w p ¢ v>i W x p Q Ln a a cn IQ- S Ln D J H >¢ in H H i- Fz- � m J N 0 m N M m U O d nmm M�-- IL a Na cm w W W W W W W W W W W W W W W W W W W W zz z z z z z z z z z z z z z z z z z O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O z z z z z z z z z z z z z z z z z z z J J J J J J J J J J J J J J J J J J J J J Q Q h J Q J Q J Q J a¢ J F- J Q J Q J Q¢¢¢ I- J !- J 1- J F- J Q F J Q J Q J Q F- J J Q a F- 1- cn cn cn cn cn m cn cn in m cn m cn cn cn v) cn z > cn cn cn W W W W Z W W W W W z z z z z z z o O o 0 o o o U� � ol � J J J W LL LL LL LL J J J O LO U) Ln N U) z z z z F- M Lr) N N E L Z C O > CC6 OL 2: O V LUV) Ln N z .. - N > n tl O u a U in m C C H H Ln N E z I > > c 'o Ln Q � N p 0 Ln L i -C: W 00 M -4 [h + a > {>- m J W CL cn 0 - p Z Ln Ln m Q O W m J u W O W O W O W z pw z z m J U H Lu —i Z O w Lf)O Z CL (.n D LU S cecy O LU W p � O V Ln ti LU YLn Lr) Ln z C7 ¢ o OLL V La7 S, I U m LL J U` H J d CO W o W 6 a gC7 p g N W o W U } O o LL =O ¢ a- 3: LLJ 0- O O U, O z z z z > 00 M -4 [h + a > {>- m J W CL cn 0 - Ln Ln u W O W O W O W Y O z z z z m J Y L a * * J cn z J cn z J cn z J W cn Z LU R N on m CL Ln Ln N O E L Z � O � m C1 08 ce w Ln N E z, Z z > a C @ 0 V) ce� Ln N E > Z •• ¢d H W z C. w W u � N * W V) LU a C OU p cn a ri> p > w LL z r ,-1 ¢ O O 0-6 j O to (n J c ¢ _ w > O p O Z Q. a O m 0 LU i LUY O >o >0 W a W = � z Ln J x O W M w pLn L -j Z S z c * ¢ = w O L w M U � w ui z w w U u ¢ p z> > Z¢ n O S W O W W (D (n U (n Ln Ln Z Z Z Z �- Ln Ln N O E L Z � O � m C1 08 ce w Ln N E z, Z z > a C @ 0 V) ce� Ln N E > Z •• co M d" .--1 ' r -I .-I 1-1 Ln c N C E i Z � > n CL O c u Ln N E Y z +� Q > s v C2 V O V, (ft . � C c C H F- ¢d Ln w J LL N W E S wF- J 73 Z a C OU p v a c > . ri> p > w o c a Im N a Q u) (n Ln Ln Ln •� •ULn O O O O O m LLL J J 0 S� w co M d" .--1 ' r -I .-I 1-1 Ln c N C E i Z � > n CL O c u Ln N E Y z +� Q > s v C2 V O V, (ft . � C c C H F- ¢d O w J LL O W Qf wF- J �i a C p z O LU W w w w z z z z z O O O O O m LLL J J J ULn J J J J J ¢ cn W a O LU LU uj LU i LUY O >o >0 0 0 >O 3 � W Ln J W W W W W M Lli S -j Z W O co M d" .--1 ' r -I .-I 1-1 Ln c N C E i Z � > n CL O c u Ln N E Y z +� Q > s v C2 V O V, (ft . � C c C H F- ¢d ag w J LL O W J LL wF- J w a p z ¢ m 2: O W 0 z ¢ m ¢LU W 0 z � Z O a ¢b O m LLL J J LLL x ULn J J J J J ¢ cn W a O LU LU w L= W O Q LU J � W Ln J a Z OU U- S0 Lli S -j Z W O N LU LLU Wn z �O � 0 LU pw 0 C7 = m0 O Z¢ n Ia- O 0 's ^ z= UU z m J p b � Cw7 z w W Jm a L p w c J ¢ J W J J_ W p Z O s Z CY U- w m > Z Q LL H J O U Ln (n U pSLL Ln p 0 a m LL tL J in C7 Q _ N U U d = O LL S Q a wLn W O O a F- U W r ¢ S O CJ N Z LL ag O F Jp Co = ,.i z U LU a Q= z m a O se LL W z � z J L=L a U J p O LWi� p 'nn e l m z z z z> Z Z r z co M d" .--1 ' r -I .-I 1-1 Ln c N C E i Z � > n CL O c u Ln N E Y z +� Q > s v C2 V O V, (ft . � C c C H F- CL � cn z I- O O U p ag w J LL O W J LL wF- J to O M r-iJ > ¢ m 2: O W 0 z LU p W 0 z W 0 z � LL J V O a ¢b f Z LLL J J LLL x ULn J J J J L ¢ cn u <4Ud ¢ Cn W w L= W O C U w � a Ln J z H S Z m O O Yd O O = Z .. p > U U= z a¢ Z) Z N C7 ¢ Z c > LU LU _= a N- Y UU o a U- 0 � L> iL z J Jm a U')i c J W W W W p a s a F >O 0 0 >0 3 (n Ln (n Ln pSLL CL � cn z I- O O U p ag O W J LL rl v J O1 W 0 z O W 0 z LU p W 0 z W 0 z rl Ln Ln Z Z m a ¢b J J J J J J J J C J J J J J J J J J J ¢ cn ¢ Ln OZ ¢ Cn W w W W W W W w � S * S Ln z H O 0 m O O O O O O O O m z z Z Z z Z z Z O U -Lo x LU LU O � LL UO O Z O J J J J J W W W W p a s a s >O 0 0 >0 3 (n Ln (n Ln 2: 2: 2: z LU w p p Q J O 2 J -' w p � LLu CL � cn z I- O O U p I o O O O O O O O O O O O ag W J LL v J in W 0 z O W 0 z LU p W 0 z W 0 z w 0 Ln Ln Z Z m a ¢b J J J J J J J J J J J J J J J J J J J J ¢ cn ¢ Ln OZ ¢ Cn ¢ Ln m LLJ w ¢ Ln ¢ ( L n ¢ ¢ (n Cn (n Z � S * S Ln z H O 0 m I- z z QLU * p z U -Lo x LU LU O � LL UO O Z O J z z z O W K � O J = M H U LL p OU U W = a a z W w z_ � � LU w p p Q J O 2 J -' w p � LLu a O U- * w= S O O F Jp Co = m p Lr 0_ z O p w w U Ln m z L7 Z z w a m p b c2 p LY j Z Q O m Q LU v 0 u p g O >¢ O ¢ z a >m O LL r1 N p U ca S w m JO U O = p 0 H LL m W O- o C7 U La ( w= O Z !U - (D g i Q U g z Y W w Z J a Y ¢ p O a. 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(n 17, (n (n Z z .Z- M 4 'z-, z Z H Z H 4 z z H z z-, H z. Fz-. Z Fz-, N M G7 tm m CL F, -1 o 0 00 Lf1 r -I N � Z O O > c06 CL OU L w Ln N E z z > d C m O of N E Z •• > N CL C) 0 (1) u ra c c M H * Ln N W Z 0 z Z O 0 � z co �p W Z O z z 0 = m Z 4 c ( N J a d u p •o z o -C w * w z 0 z W Z 0 z Z M 0 M 3E W z O z W Z O z z 0 W z 0 z M p z Z Z m O � O � O Ln 00 b o G N w w w W U] LU to LU w O z00 • Q p Z m p Z 0 J a S z W W 0 w cc O� p w O J (J a Ln w Ln U in 1" Z O o III --n Y o z * m o M m w � m (n U- � u p a� ~ w a g G 10 J M w p C7 LL OZ b Ul) J U S O a 0 W LU L U ,� U O S > O J m W Q O U > wp W a a .7 n. 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LnZ�uz�,�LU W w = Ln W p O � Lu OLn¢ ~ O wv m L+ ¢ Ln g = H wz z Y °�� c, D vvic~n D u z ¢w a= > 0 > z>¢ O H O Ln ¢ O W I- 0 iL U O z a a� a J Q 0 z o c7 � z_ o (j C;6J Q m o J U J z w o 0 OO m O J w E - Oz w a14 CL U Z W M z W u a a Ln F M M W z z r r > O .-1 n O Ln Ln O ,-L M Ll n N CD a z U v w w LO N m p Z � m O O Q 0 z O= w w m ¢ Ln H E cwi� w oN LL Z Q b W Ln - 0 a M J a <Y W o o\ M z a m N Q z a Y m J O a Ln u w W a W W ¢LU a Ln N N Ln Ln Ln a Ln Ln a LO a Ln a wU can z I F z 1- Z Z °- W W Z W W W W W W Ln O W W W W W W W W W W W W W W W W W z z O O z z z O z Z 0 z W Z 0 z = Ln z 0 z z 0 z Ln Z o z z 0 z Z 0 z z 0 z z 0 z z 0 z z 0 z z 0 z z 0 z Z 0 z z 0 z z 0 z z O z O U z O z = z C) N SQL ZD o z z z z Ln w F- z O M z tot -, Mu J J Q¢¢ Ln z J J F z O O O J J ¢ z > J J ¢¢ z J J m z UQ J J Q z J J Q¢¢¢ z LU w w J J Q m z z LU Ln J J Q Ln J J aLn Ln W W W U- W W u U CD g a m can ¢ M O Y M O OF-- 0x OI-- -+ x w p W Z O w W F UW I U ., -,j a = U 0 J O p p a cn p Z O Z O m o yr z O U U UH z_ w m a o w Ln Ln a �c a p p LU p p p M W W Z w w w U ce Ln IQ 023 W LY c N p :D 0� Q�U U a U a a a O O O m Ln m Ln can J Q 0 z o c7 � z_ o (j C;6J Q m o J U J z w o 0 OO m O J w E - Oz w a14 CL U Z W M z W u a a Ln F M M W z z r r > O .-1 n O Ln Ln O ,-L M Ll n N p m b z O CD a z U v w w LO N m p Z � m ¢ UJ z O= w w m ¢ Ln H E cwi� w oN LL z C7 C7 W _, -+ C7 C7 - 0 W �� = O M J a <Y W o o\ M z a m N Q z a Y m J O a Ln u w W a o Ln n. = o= Ln a p Ln a Ln o Ln yr N Ln Ln Ln a Ln Ln a LO a Ln a wU can z I F z 1- vo o m Z a °¢ C ,-r Ln Ln a Ln W W W W W W W W W W W W W W W W W W W W W W W W W W W z z O O z z z O z Z 0 z z 0 z Z 0 z z 0 z z 0 z z 0 z z O z Z o z z 0 z Z 0 z z 0 z z 0 z z 0 z z 0 z z 0 z z 0 z Z 0 z z 0 z z 0 z z O z z O z Z O z z O z z O z SQL ZD z z z z J J J J ¢ a Ln I- Ln z J J ¢ z J J a h z J J Q¢¢ Ln z J J F z J J m z J J a m z J J Q F- z J J ¢ z J J a z J J ¢¢ z J J m z J J Q m z J J Q z J J Q¢¢¢ z J J L" z J J H z J J I- z J J Q m z J J Q¢ z J J Ln J J Q Ln J J aLn Ln W W W U- W W p m b z O Ln N E Z •• a-+ N > :5 Q Lr) O fu +� Lu c c un N E 0 z ..>r I 0. 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J J J J J d > W J J J J u In 1 p S w H 0 w O t; Ln Ln Ln 0 U N U (n3 0 E •- z = p p = I- Z � w w U w a = ¢ O 0 O U m n CD LU m X B m � * O v N � = O LU G U z �� LU �r n w pO � LU W a > 2: Ln w Ln � O C� W _ O g O rz r } J (D C7 i - N Q a z Z J Z = Lu LY ¢ Ma Z z Lu m U g 0 Lu b F-- p m QW W p :D W O ^LLJ 0 C-6 o p'U 0 O a z LU Z U Ov C Ln C7 z z pLO vwi O �U g F-� > �_1 zz `�` w = ~ W m QY a L/L ZZ P g i*E Z -� N m z 0 w 0 .J O W LL p Z Z J Q z u7 LLJ L7 Z_ w CL U Ln uj O H p O Lr) � � a o 0 L o Ln O g g F- LU ~ OO aQ 20 a � O LU 0a Z Ln b o Lu w00 a m� O �z �. �� L a O z M Z tl U W z -. w 0(D W m 00 N=> � u a L > ��-- p Ln Q O Own U LO Ln M I- Lu = w Ln r r z z z r z z z r O r -I Ln .-1 'cj' O * O M O fl O 00 O N n N 5 - Ln p Z Z OU LULU = Ln W J fW- Ln W a 0 w a Ln O IQ- VI W w W w w Lnw C) Z Ln H a a m Q O O O Ln N O O Ln O IQ- VI W w W w w w w w w w O O O Ln N O O � LLJ E z O O O 0 0 0 0 0 0 O (~n U V ¢ W >d. 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(D Q W J O N ❑ (QJ O g _ ❑ jQ Q0.W o 0 J U- m J LIJ U O uw 0 w v~ O ¢KZ U O za W = w Y C7 Z Ln w w J a Ln z a a a Q J `O O S a OW W a F U w S a r U wO u F- S U w U J Q Y w S w I- > w z u O U LU -iOE a Ln = O U LL nJ n' O v~i -j Ln J Q Y U f- V) t m z z z r z z z z z r > z O O O O O m m m m m 0 0 Ln O^1 N Ln E c �75 z O +� x > m O. 2 O U L W Ln N E Z Z > a c � L 3 � ce Ln N Z •- > 72 CLU -) O u U) m c c Ln N E 7 Z >c Oc a d Q1 N u p m rn a O C ❑ tc W p O J W J X W J W m tLL ! ❑ zQ b J¢ m J W ❑ Z LLl W ❑ Z _L Q O J_ L L W W O 0 W 0 W 0 W 0 W 0 W 0 W 0 W 0 > z W O z z z z z z � z z Z W `L LU J J J J J J J J J J J W J J a a cn cn J Q N J a v7 J a v� J a cn J Q cn J a cn J Q v7 J a cn O W ~ Q2LU a m ui O O o (9) m t-,� O H G� aZ U w U-m 0 ❑O O z Q ❑ Y U w = W = W W O U i Ln z e W LUQ J F- F- U- w D z Z a a Jm a s Q Q x Lia J O Q mQ O O a cn Ln Ln to m > m H H J z a m Ln Ln O^1 N Ln E c �75 z O +� x > m O. 2 O U L W Ln N E Z Z > a c � L 3 � ce Ln N Z •- > 72 CLU -) O u U) m c c Ln N E 7 Z >c Oc a d Q1 N u p m rn a O C ❑ tc W p O J W J X ce ce m tLL ! ❑ zQ b J¢ m WL W ❑ Z LLl W ❑ Z _L Q O L L L W W O 0 W 0 W 0 W 0 W 0 W 0 W 0 W 0 Z z W O z z z z z z z z z z J J J J J J J J J J J W J J a a cn cn J Q N J a v7 J a v� J a cn J Q cn J a cn J Q v7 J a cn J > a O cn Ln O^1 N Ln E c �75 z O +� x > m O. 2 O U L W Ln N E Z Z > a c � L 3 � ce Ln N Z •- > 72 CLU -) O u U) m c c Ln N E 7 Z >c Oc a d Q1 N u p m rn a O C ❑ tc W p O J W J X N m m tLL ! ❑ zQ b J¢ m ❑ Z LLl W ❑ Z _L Q O U Z U U > Z w O G O OU O = L-., O W f- _ Ln LL H < N S p O Q w ma b O a z S z z La .N -i Y OU (n to UI f- J Z J a m ui O o m UEn aZ U w U-m 0 ❑O O z ❑ Y Z w = W = U W O U i Ln m cn W W LUQ J F- F- O 2:a z Z a z z ❑ z O Q mQ Z ce m * �S w J w O g w Z OU OU LU 2 —1M Z W �/? LU W f- O 57 O - w W ❑ ❑ J d D * w m O� W X LU z V) C) C7 O W z J a Q W 2 w z J Wm J p ❑ b p O w w Z g ❑ jQ o 0 J LIJ W O U O¢ O m a W m ¢KZ M ❑ J `Z OZ m W W J U ❑ U C7 O = N w Ln z LL a a Q J `O W � S a OW W W p U F- Ln - C7 O O w a S m w 2:j OW S O ti z LL Q LL = O U LL O = H n' O U (') (f) J Q Y U w W 4a w Z a t W W C2 Z w J L=L d U J cm F- 1- > O R m (n I-- J J J z z z Z Z> z r z> z L') m M Oo 00 - ) CD O LL U C7 p Z U - LL o Q N w ❑ J W W U Z Z X O O i Ln z z z W W O O z z W W ui LU Ln c N c c E ' z > O LL Ln N E c Z > c C rt 0, a > i E a Ln N >> Z +� a >S u au O a rt (r)c c Ln N E Z .,e > > o c0 a a cn n u ❑ i N C ❑ �-Oi LL O J W J X N LU m tLL ! ❑ zQ b J¢ m ❑ Z LLl W ❑ Z _L Q O U Z U U > Z w O a O OU O = L-., O W f- _ Ln LL H < N S p O Q w ma b O a z S z z O La .N -i Y OU (n to UI f- J Z J a m ui W W O O z z W W ui LU Ln c N c c E ' z > O LL Ln N E c Z > c C rt 0, a > i E a Ln N >> Z +� a >S u au O a rt (r)c c Ln N E Z .,e > > o c0 a a cn n u ❑ i N C ❑ �-Oi LL IO o 0 o O O J X N * m � w O ! ❑ zQ b W m ❑ 0 � m ❑ Z _L Q O U Z Z U > Z Z W Ln O OU = n0. 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Z z O W O uj OU w CD = O w Z SJ Ln LL S W U D O ~ ¢ ¢ z a ¢ p U p Q Z p U OU J N 2W ag Ln F- J Z O a m Ln U z Z w m O LL a Ln w JO LL , U u D_ F=OLL H p z 01 O m Q g O p > Z off` W m ¢ LL E o a CC = U w V J ui LL W > Q I- g p w z z z z LL, F= -j _ O 0 z LU D w m 0 o� z S OLL n w H¢ Q = H W Z J d. W W {{O-- p U � p =O w Q< U Z UJ ¢ S Z Lu O o W m a m v O LL U m C7 LL J U U z LOHi a s m¢ F- C:) O LL W S U .--i LL Ua :5 C7 w w Q F- m (D Ln � O Lr)I- a- m z pg g < J= LL S U U LL w 0 a:a O S z LL Lcul�a�z o~ S W 2: W a' Z W F- Vim- O t; F t; z z z z z r z >- n S {L(Y V F- LU Z LL Z O N N LU o wp O p a LU piu J Z m p W :D Z � J O LU J J O = O O N LL S a (D O LU LLJ N z w J O cn ¢ Y U LL Q UU7 J J m J z r z Ln Lp m V O O 0 0 O Z LL uLL p Z � O (J > LL S FZ- LL O Q w p U z z LU O O J J J z z z H H H z z w w w Q Q O Om¢ mQ O J J w W w a ¢ 0 0 >O z z w z O Z W 0 E LU W d LL WJ Ln �- fn J J m ¢ .c. O L.Lui > Q 2: m Z = O z O G LU w Lu Z LLL. Z z O W O uj OU w CD = O w H SJ Ln LL S W U D m ~ ¢ ¢ z a ¢ p tail p Q Z p U OU J N 2W Lwin Ln Ln F- J Z O a m Ln z z w w w Q Q O Om¢ mQ O J J w W w a ¢ 0 0 >O z z w z O Z W 0 E LU Ln N E C z O C :L (n N .V p 01 � � O p w r d J CL LU OO Ln Lr)a Q 0 JLU 0- J Ln p =1Q O OJ J r LL Q O J W N Ln a m m w U O za w = w `t J O c~it a U W = W aUl) v~i z z r z 0 0 0 0 0 0 0 0 O J ¢ Ln z (n LL O J_ p H Q > LL Ln a LL tZ- u O Q h W J W S Q U v a p Z LU S O aLn Ln O O O O Z Z Z Z LnLn cn z z z z d NO ¢ .c. O L.Lui m O C� m Z = O O G w Lu > faLu CL Z_ Z z O OU o OU w E LU w H LU Ln o Ln z w ELUoS p p p U J N 2W jd O (n p U z Z w m O LL O Ln (7 JO LL , U u D_ F=OLL H LLJ LL 01 pz g O p > S ¢ LL E o a CC = U w w0 LL > Q I- H O z z z z Ln N E C z O C :L (n N .V p 01 � � O p w r d J CL LU OO Ln Lr)a Q 0 JLU 0- J Ln p =1Q O OJ J r LL Q O J W N Ln a m m w U O za w = w `t J O c~it a U W = W aUl) v~i z z r z 0 0 0 0 0 0 0 0 O J ¢ Ln z (n LL O J_ p H Q > LL Ln a LL tZ- u O Q h W J W S Q U v a p Z LU S O aLn Ln O O O O Z Z Z Z LnLn cn z z z z N O CD O O O o W J LL J LL � WL LLL W J tJ7 I- LL X J LU Lr) (n O O O a CL z z z M Oz W J J J J 0 w w S LL 0 Ln 0 z Z U ¢ * d a b W Ln LLJ ¢ Y f- J 0 a~. 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Q m z w � L LL } a CO 0 O m -i w m U E- Ln LU tO- U > C M OW m U a u F- U p w V)i z Y LD O m Z J 0 = Z ,-i p H g J Z Q m 2 O h S w 0= U -� Q Y > L� E o S U w Q w a h a O U w 0 2 1= LU U W Ln LL J U J a U¢7 OLL LL LCL 2 cn 2 w J u > N LU U z w U C27 LU W W Z J LU J E-- LL f- J J � J m �--• E-- J O2: d U) Ln J Ln 1- F-- Ln Ln z >- Z z Z r r Z Z z Z Z z r z z z z z r LU LL Ln z W O LU Ln Ln N E Z jC O C O :L N u p a Ln Y O C p HC W n a 2 Ln 0 W J LU w p p LU m 7 - LU Z OO J a 2 2 FU- 0.2 Ln M r M li' [I' O —1 rl ri O Q� W W J LL F- LU -L lJ� W J w O m J > LU LL LL LU Z LULL,O LU ¢ z w @J mQ = U- 0 0 O Y QF zo -1 z a 2 a m C7 0 a N Ln Ln t- w z 0 Ln tj z a m LU LL Ln z W O LU Ln Ln N E Z jC O C O :L N u p a Ln Y O C p HC W n a 2 Ln 0 W J LU w p p LU m 7 - LU Z OO J a 2 2 FU- 0.2 Ln M r M li' [I' O —1 rl ri O Q� Z Z LU a W J w O m Z Z LU LU Z z Q ¢ Z Z O mQ mQ O O O JJ zo uiw M m J W x 0 0 0 0 0 w z 0 w z 0 w z 0 W z 0 Ln W z 0 W z 0 m Z Z J J Ck-, CY LU LL Ln z W O LU Ln Ln N E Z jC O C O :L N u p a Ln Y O C p HC W n a 2 Ln 0 W J LU w p p LU m 7 - LU Z OO J a 2 2 FU- 0.2 Ln M r M li' [I' O —1 rl ri O Q N Z O a W J w O m J a O F- J O JJ zo uiw M m J W -L m W z 0 W z 0 w z 0 w z 0 w z 0 W z 0 W z 0 W z 0 W z 0 m Z Z J J J J J t7 Ln J J J J J J J a J J ZQ LU Z J ZLn W LL w J J J LU Q Ln w X a¢ Ln Ln CL o 0 t_ a Ln OY LL a¢ Ln Ln a Ln a a Ln Ln O z @J z 4 z z z z z z Z- z z W W N Qm O = 2 In Ln cC p X a 0 FQ O U Q Z ¢ w HO Lau a S j 0 C~7 g w= p z p Q m a Li CL 2 U Q� N U QmQ U W W J F- Z W I- a a rlljQ Z �[ g Z w 2 J O {—ri W J J Z (n Z 2 J I- LL J O m Ln Ln m Ln Ln > vL E- I- J z J m m Q N Z O a w cg� O O m J a O F- 0 Z zo uiw U m J W W z 0 W z 0 W z 0 W z 0 w z 0 w z 0 w z 0 W z 0 W z 0 W z 0 W z 0 m Z Z J J J J J J J J J J J J J J J J J J J J J J J J J J J J Q Ln a cn a¢ Ln Ln a Ln a Ln a Ln a cn a Ln a¢ Ln Ln a Ln a a Ln Ln z z z z 4 z z z z z z Z- z z M I Ln N E O Z .. r- .2 C CL � d ( 1 p � L 1 0 O O O O O O O z W w CU7 w N g U- O Ln O Z O a O O m J a O F- Z zo uiw U Z Z t2- w z O U a- >• ZJ z > W z a O w = �' U o0 LO Ln m z oM * O O^ Q z p w pw Op b w 0 w U- x L7 20 Y g a U �-cec� g g m a O w O 0 >>� a U L O O U Y N m J W W Qm O LU p (� In o0. cC a X z } � O f - g 4 a Ln Ln a LU Mp o � M o U- z w p w a m Q H ¢ z J Li CL 2 U Q� N U QmQ U W W J F- Z W I- a (n Ln Z 7wf d z Z Z 1 0 O O O O O O O z W w CU7 w N g U- O Ln O O O Z C O O p w w w w w w z z z z z Q z O O O O O ma O L O J J J J J W W 3 0 0 * Ln Ln Ln Ln Ln LU * z w a m N m r o) m CL r C c J ; y o Y Ln O CL LLQ x O LL F- Ln J i * N _ p ) � p a � LU 00 F- in� O LL O F- Z x C ¢ = w LLJ U -i O 1O W m m m ;a LLuXg Q aOS H C- Un w = t7, :. LLL LLL LLL z x x x Un Un z z z C) C) C) C) O w w w C7 LL LL- a a- Z O o o O O Z Z Z Z Z [� 0 r m Lr) O O o O O Z LU ¢ w O 2 Z Cal �] LL U 0 a W W W w W w w w W W LL LL- a a- O o o O O Z Z Z Z Z a a v O O o O O Z LU ¢ w O 2 Z Cal �] LL U 0 a W W W w W CL' CLQ CL' CC CLQ 0 0 C) 0 Ln N E Z 76 a c -0 Q N N c p IT � 0 0 W F- f Z L O L U Ln L z 0 L m � z U- L U o U- < LL c C z > L Lu C S z oU F O _ m o = n W L LU CLQ O L v - � c L iLLL C Y a u j J Q LIJ W < i s CL p c OLU c a m C I LU D (D u U < a x C x w z C W +z Imo- . 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Z Z Z c Q ) � Q ' LF) W m D m W S m a J Ln W J O\ N W F- S i 00 1 W J 00 S aLn Z LL S i w w rW 0 : LLLJ m m ~ LL U N 2: z O Q a a= a Un W C� o Q� LLL LL z Z x xLn Dw Z Z Z O C) O CD C) CJ CD O O O O O CD O O CD O O F- 17- O LL LL- a a- W U a CL Q Un F- (, m WF- N U W Q Lr) JJ a LL LU LU w Z N F- Z LU ¢ w O 2 Z Cal �] LL U 0 a m w ¢ Ln O m Ln Y o Urn aF- a L<LJ Y U a ¢ F - m F- Z Z F- 17- LL LL- a a- W U a CL Q Un F- (, m J Q N U W Q Lr) JJ a LL LU 0 W W W W w W W w W w W W W W W w w J U Z Z Z Z z Z Z Z Z Z z Z Z Z Z Z Z O O O O O O o o O O O o O LU z0 zO zO z0 J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J Q ¢ ¢ Q ¢ ¢ ¢ Q Q ¢ Q Q ¢ Q Q Q ¢ Q L7 LnL7 U) � L7 L� Ln 17) (f) t; N L7 L7 L7 L7 17,z z z z z z z z z z z z z z z z z z Exhibit "A" Reimbursement Claim Job Estimating & Tracking System - JETS Georgia Power Company Date: 15 -Dec -2015 10:38:33 AM FACE SHEET REPORT Distribution Work Order Type Construction: OH/UG Headquarters : CENTRALIZED DISTR. SVCS W.O. Number : GP892H00515 Rep Allow :No P.E. : 7030 01 WR# Customer :0007313 GDOT FULTON OH/UD Job Reference : 3039013 Address :0007313 SR 372 @ CRABAPPLE ROAD Job Type : H -HIGHWAY RELOCATIONS OH / UD Town : MILTON Type Customer : DOT PROJECTS OH/UD REIMBURSIBLE & NON Home Phone $1,065 Blanket : No Map Number : 0399-1398 Substation :ARNOLD MILL Estimate Name :0007313 GDOT FULTON OH/UD BILLABLE Circuit : M3192-IDY Date Last Est : 10 -DEC -2015 Charge Account $28 Engineer : GAY,JOHN C Credit Account $29,510 Committed Service Date . CSS Bill Acct# $0 Job Description : Relocate OH and UG facilities for DOT intersection improvement Engr Supv OH Driving Directions $589 $0 $0 Permits/ Notification(s) $77,057 Subtotal $189,887 Total Estimated External Charges Included Below: $25,000 $9,990 Billing: Fixed Joint Use Out Of Ratio Customer Contribution $0 $0 $0 $0 MANHOURS: Onsite Travel Headquarters Total Company Contractor Labor Multiplier: Travel : Cost Summary 1,25 Comment. 0.00 HO: Plant 909.56 136.42 254.30 28.50 ROAD RELOCATION 0.00 EOH Labor: Transformers Meters 45.62 9.50 Total Estimated: 0.00 EOH Mati : 0.00 Maint Removal 1,091.60 292.30 1,383.90 Total Company Labor $43,292 $63 $0 $6,919 $16,795 $67,069 Contract Labor $38,352 $0 $0 $0 $0 $38,352 Company Material $20,061 $1,065 $0 $27 $0 $21,153 Contractor Material $0 $0 $0 $0 $0 $0 Company Equipment $19,048 $28 $0 $3,044 $7,390 $29,510 Contractor Equipment $5,000 $0 $0 $0 $0 $5,000 Engr Supv OH $64,134 $589 $0 $0 $12,334 $77,057 Subtotal $189,887 $1,745 $0 $9,990 $36,519 $238,141 Blanket $3,536 Salvage $1,916 $624 $0 $0 $0 $2,540 Total $187,971 $1,121 $0 $9,990 $36,519 $239,137 Total WO Bill : $0 Total Net Cost: $239,137 Rate : Revenue: $0 Total Ratio : 0.00 ROE: 0.00 Loc Cost. $0 Local Ratio : 0.00 Net Present Val : 0 TVM Amount: $0 CPS Amount: $0 Sales Tax: $0 Profit : $0 Total Bill Amount: $0 Approvals Date Completed By Date Auth : Close: 0 w J a CL m U N In M Lr) CY O (n O S M N m CO O a C7 0 L L Q O n t 0 M N LC Ln j N Ln c d E i 7 Z u c > n 0 c L u N E c Z o t > L n Ln V > s E c n� Q Ln N E c z 1 � C� W J w 1 m O O z R iF W Z 0 Z OO Z Z O � Ln o O a U- w ¢ a m W 0 � W 0 ce� S z W W 0 0 ce p p O z ui LU J Lt) L .Mi � M U U o 0 J L M ¢ M o O og O m 0� N 00 .. .. .. xx C 0 +� Lli � i C Ln Z Lu C'IU- O C No W p Lr) a'+ _� u .0 V G) C] E y E .a. y f. 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MEETING DATE: Monday, October 17; 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (PROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (4 -YES (J NO CITY ATTORNEY REVIEW REQUIRED: (,J -<S () NO APPROVAL BY CITY ATTORNEY: ((PROVED /) NOT APPROVED PLACED ON AGENDA FOR: 10117126/& REMARKS: [� Yauln PHONE: 678.242.25001 FAX: 678.242.2499 Greens •art;; Info�cltyofmlHonga.ua www.cltyoim111onga.us W9pw Community yc�;hK 13000 Deerfield Parkway. Suite 107 1 Milton GA 30)04 �`'�- R a To: Honorable Mayor and City Council Members From: Sara Leaders, PE, Transportation Engineer Date: Submitted on October 10, 2016 for the October 17, 2016 Regular Council Meeting Agenda Item: Approval of a Professional Services Agreement by and between the City of Milton and Stantec Consulting Services for Project PI 0007313 Design Modifications. ______________________________________________________________________________ Department Recommendation: Approval Executive Summary: Stantec Consulting Services provided final engineering plans through the City of Milton to the Georgia Department of Transportation (GDOT) for project PI 0007313. The project has been let and awarded to a contractor for construction. As part of coordinating the construction with utility companies and other construction projects within the project limits, there are design changes that are needed for this construction coordination. Funding and Fiscal Impact: This project will cost $9,000.00 and funding is available in the SR 372(Crabapple Rd/Birmingham Hwy) Intersection Improvements Capital Grant account. Alternatives: None Legal Review: Sam VanVolkenburgh – Jarrard & Davis August 11, 2016 Concurrent Review: Steven Krokoff, City Manager Attachment(s): Professional Services Agreement HOME OF ' M I I TON ESTA6LIS1IED 2006 PROFESSIONAL SERVICES AGREEMENT — SHORT FORM AGREEMENTS $10,000 OR LESS PI 0007313 DESIGN MODIFICATIONS This Professional Services Agreement ("Agreement") is made and entered into this day of , 20 (the "Effective Date"), by and between the CITY OF MILTON, GEORGIA, a municipal corporation of the State of Georgia, acting by and through its governing authority, the Mayor and City Council, located at 13000 Deerfield Parkway, Milton, Georgia 30004 (hereinafter referred to as the "City"), and Stantec Consulting Services Inc., a New York corporation, having its principal place of business at #200, 10160 — 112 Street, Edmonton, AB, T5k 2L6, Canada (hereinafter referred to as the "Consultant"), collectively referred to herein as the "Parties." WITNESSETH: WHEREAS, City desires to retain a consultant to provide services in the completion of a Project (defined below); and WHEREAS, Consultant has represented that it is qualified by training and experience to perform the Work (defined below) and desires to perform the Work under the terms and conditions provided in this Agreement; and NOW, THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein, and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties do mutually agree as follows: Section 1. Agreement. The Agreement shall consist of this Professional Services Agreement and each of the Exhibits hereto, which are incorporated herein by reference, including: Exhibit "A" — Scope of Work Exhibit "B" — Insurance Certificate Exhibit "C" — Contractor Affidavit Exhibit "D" — Subcontractor Affidavit In the event of any discrepancy in or among the terms of the Agreement and the Exhibits hereto, the provision most beneficial to the City, as determined by the City in its sole discretion, shall govern. Section 2. The Work. A general description of the Project is as follows: Stantec will provide all engineering design revisions requested by the City of Milton and the Georgia Department of Transportation for project PI 0007313 (the "Project"). The Work to be completed under this Agreement (the "Work") includes, but shall not be limited to, the work described in the Scope of Work provided in Exhibit "A", attached hereto and incorporated herein by reference. Unless otherwise stated in Exhibit "A", the Work includes all material, labor, insurance, tools, equipment, machinery, water, heat, utilities, transportation, facilities, services and any other miscellaneous items and work necessary to complete the Work. Some details necessary for proper execution and completion of the Work may not be specifically described in the Scope of Work, but they are a requirement of the Work if they are a usual and customary component of the contemplated services or are otherwise necessary for proper completion of the Work. Section 3. Contract Term: Termination. Consultant understands that it will perform the Work in a prompt manner, which shall not impose delays on the progress of the Work. The term of this Agreement ("Term") shall commence as of the Effective Date, and the Work shall be completed, and the Agreement shall terminate, on or before June 1, 2017 (provided that certain obligations will survive termination/expiration of this Agreement). City may terminate this Agreement for convenience at any time upon providing thirty (30) days' written notice thereof to Consultant. Provided that no damages are due to City for Consultant's breach of this Agreement, City shall pay Consultant for Work performed to date in accordance with Section 5 herein. Consultant may terminate this Agreement upon fourteen (14) days' notice in writing in the event City has committed material breach of this Agreement. Non- payment of Consultant's invoices will be considered a material breach of this Agreement. Section 4. Work Changes. Any changes to the Work requiring an increase in the Maximum Contract Price (defined below) shall require a written change order executed by the City in accordance with its purchasing regulations. Section 5. Compensation and Method of Payment. The total amount paid under this Agreement as compensation for Work performed and reimbursement for costs incurred shall not, in any case, exceed $9,000 (the "Maximum Contract Price"), except as outlined in Section 4 above, and Consultant represents that this amount is sufficient to perform all of the Work set forth in and contemplated by this Agreement. The compensation for Work performed shall be based upon an hourly rate of $150 for engineer and $105 for technician, plus reimbursement on an "at -cost" basis for necessary printing costs. No reimbursement for costs other than printing costs shall be provided. Consultant shall take no calculated risk in the performance of the Work. Specifically, Consultant agrees that, in the event it cannot perform the Work within the budgetary limitations established without disregarding customarily accepted principles of Consultant's profession and industry, Consultant will give written notice immediately to City. City agrees to pay Consultant for the Work performed and costs incurred by Consultant upon certification by City that the Work was actually performed and costs actually incurred in accordance with the Agreement. No payments will be made for unauthorized work. Compensation for Work performed and, if applicable, reimbursement for costs incurred shall be paid to Consultant upon City's receipt and approval of invoices, setting forth in detail the services performed and costs incurred, along with all supporting documents required by the Agreement or requested by City to process the invoice. Invoices shall be submitted on a monthly basis, and such invoices shall reflect costs incurred versus costs budgeted. Section 6. Covenants of Consultant. A. Licenses, Certification and Permits. Consultant covenants and declares that it has obtained all diplomas, certificates, licenses, permits or the like required of Consultant by any and all national, state, regional, county, or local boards, agencies, commissions, committees or other regulatory bodies in order to perform the Work contracted for under this Agreement. Consultant shall employ only persons duly qualified in the appropriate area of expertise to perform the Work described in this Agreement. B. Expertise of Consultant; City's Reliance on the Work. Consultant acknowledges and agrees that City does not undertake to approve or pass upon matters of expertise of Consultant and that, therefore, City bears no responsibility for Consultant's Work performed under this Agreement. City will not, and need not, inquire into adequacy, fitness, suitability or correctness of Consultant's performance. Consultant acknowledges and agrees that the acceptance or approval of Work by City is limited to the function of determining whether there has been compliance with what is required to be produced under this Agreement and shall not relieve Consultant of the responsibility for adequacy, fitness, suitability, and correctness of Consultant's Work under professional and industry standards. C. Consultant's Reliance on Submissions by City. Consultant must have timely information and input from City in order to perform the Work required under this Agreement. Consultant is entitled to rely upon information provided by City, but Consultant shall provide immediate written notice to City if Consultant knows or reasonably should know that any information provided by City is erroneous, inconsistent, or otherwise problematic. D. Consultant's Representative; Meetings. Mitchell Greenway shall be authorized to act on Consultant's behalf with respect to the Work as Consultant's designated representative, provided that this designation shall not relieve either Party of any written notice requirements set forth elsewhere in this Agreement. Consultant shall meet with City's personnel or designated representatives to resolve technical or contractual problems that may occur during the Term of this Agreement at no additional cost to the City. E. Assignment of Agreement. Consultant covenants and agrees not to assign or transfer any interest in, or delegate any duties of, this Agreement, without the prior express written consent of the City. F. Responsibility of Consultant and Indemnification of City. Consultant covenants and agrees to take and assume all responsibility for the Work rendered in connection with this Agreement. Consultant shall bear all losses and damages directly resulting to it and/or City to the extent caused by the negligent acts, errors and omissions of Consultant during the 0) performance of the Work under this Agreement. Consultant shall indemnify and hold harmless City and City's elected and appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, and attorneys (individually an "Indemnified Party" and collectively "Indemnified Parties") from and against any and all actions, judgments, injuries, damages, losses, costs, expenses and liability, including but not limited to reasonable attorney's fees ("Liabilities"), which may arise from or be the result of a negligent or tortious act or omission arising out of the Work, performance of contracted services, or operations by Consultant, any subcontractor, anyone directly employed by Consultant or subcontractor or anyone for whose negligent acts or omissions Consultant or subcontractor may be liable; provided that this indemnity obligation shall only apply to the extent Liabilities are caused by or result from the negligence, recklessness, or intentionally wrongful conduct of the Consultant or other persons employed or utilized by the Consultant in the performance of this Agreement. This obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. This obligation to indemnify and hold harmless the Indemnified Party(ies) shall survive expiration or termination of this Agreement, provided that the claims are based upon or arise out of actions or omissions that occurred during the performance of this Agreement. G. Independent Contractor. Consultant hereby covenants and declares that it is engaged in an independent business and agrees to perform the Work as an independent contractor and not as the agent or employee of City. Consultant agrees to be solely responsible for its own matters relating to the time and place the Work is performed and the method used to perform such Work; the instrumentalities, tools, supplies and/or materials necessary to complete the Work; hiring and payment of consultants, agents or employees to complete the Work, including benefits and compliance with Social Security, withholding and all other regulations governing such matters. Any provisions of this Agreement that may appear to give City the right to direct Consultant as to the details of the services to be performed by Consultant or to exercise a measure of control over such services will be deemed to mean that Consultant shall follow the directions of City with regard to the results of such services only. Inasmuch as City and Consultant are independent of each other, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed by both Parties. Consultant agrees not to represent itself as City's agent for any purpose to any party or to allow any employee of Consultant to do so, unless specifically authorized, in advance and in writing, to do so, and then only for the limited purpose stated in such authorization. Consultant shall assume full liability for any contracts or agreements Consultant enters into on behalf of City without the express knowledge and prior written consent of City. H. Insurance. Consultant shall have and maintain in full force and effect for the duration of this Agreement, insurance of the types and amounts approved by the City, as shown on Exhibit "B", attached hereto and incorporated herein by reference. Consultant shall also ensure that any subcontractors are covered by insurance policies meeting the requirements specified herein and provide proof of such coverage. As it relates to any general liability, automobile liability or umbrella policies, and except where such requirement is specifically waived in writing by the City, Consultant shall ensure that its insurer waives all rights of subrogation against the City for losses arising from Consultant's Work and that the City and its officials, employees or agents are named as additional insureds. I. Employment of Unauthorized Aliens Prohibited — E -Verify Affidavit. Pursuant to O.C.G.A. § 13-10-91, City shall not enter into a contract for the physical performance of services unless: (1) Consultant shall provide evidence on City -provided forms, attached hereto as Exhibits "C" and "D" (affidavits regarding compliance with the E -Verify program to be sworn under oath under criminal penalty of false swearing pursuant to O.C.G.A. § 16-10-71), that it and Consultant's subcontractors have registered with, are authorized to use and use the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13- 10-91, and that they will continue to use the federal work authorization program throughout the contract period, or (2) Consultant provides evidence that it is not required to provide an affidavit because it is an individual (not a company) licensed pursuant to Title 26 or Title 43 or by the State Bar of Georgia and is in good standing. Consultant hereby verifies that it has, prior to executing this Agreement, executed a notarized affidavit, the form of which is provided in Exhibit "C", and submitted such affidavit to City or provided City with evidence that it is an individual not required to provide such an affidavit because it is licensed and in good standing as noted in sub -subsection (2) above. Further, Consultant hereby agrees to comply with the requirements of the federal Immigration Reform and Control Act of 1986 (IBCA), P.L. 99-603, O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02. In the event Consultant employs or contracts with any subcontractor(s) in connection with the covered contract, Consultant agrees to secure from such subcontractor(s) attestation of the subcontractor's compliance with O.C.G.A. § 13- 10-91 and Rule 300-10-1-.02 by the subcontractor's execution of the subcontractor affidavit, the form of which is attached hereto as Exhibit "D', which subcontractor affidavit shall become part of the Consultant/subcontractor agreement, or evidence that the subcontractor is not required to provide such an affidavit because it is an individual licensed and in good standing as noted in sub -subsection (2) above. If a subcontractor affidavit is obtained, Consultant agrees to provide a completed copy to City within five (5) business days of receipt from any subcontractor. Consultant and Consultant's subcontractors shall retain all documents and records of their respective verification process for a period of five (5) years following completion of the contract. Consultant agrees that the employee -number category designated below is applicable to Consultant. [Information only required if a contractor affidavit is required pursuant to O.C.G.A. § 13-10-91.] _X_ 500 or more employees. 100 or more employees. Fewer than 100 employees. Consultant hereby agrees that, in the event Consultant employs or contracts with any subcontractor(s) in connection with this Agreement and where the subcontractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, Consultant will secure from the subcontractor(s) such subcontractor(s') indication of the above employee -number category that is applicable to the subcontractor. The above requirements shall be in addition to the requirements of state and federal law, and shall be construed to be in conformity with those laws. J. Ethics Code; Conflict of Interest. Consultant agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics or any other similar law or regulation. Consultant certifies that to the best of its knowledge no circumstances exist which will cause a conflict of interest in performing the Work. Consultant and City acknowledge that it is prohibited for any person to offer, give, or agree to give any City employee or official, or for any City employee or official to solicit, demand, accept, or agree to accept from another person, a gratuity of more than nominal value or rebate or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. Consultant and City further acknowledge that it is prohibited for any payment, gratuity, or offer of employment to be made by or on behalf of a sub -consultant under a contract to the prime Consultant or higher tier sub -consultant, or any person associated therewith, as an inducement for the award of a subcontract or order. K. Confidentiality. Consultant acknowledges that it may receive confidential information of City and that it will protect the confidentiality of any such confidential information and will require any of its subcontractors, consultants, and/or staff to likewise protect such confidential information. The use and disclosure of the confidential information shall not apply to information which (a) was known to Consultant before receipt of same from City; or (b) becomes publicly known other than through Consultant; or (c) is disclosed pursuant to the requirements of a governmental authority or judicial order. L. Authority to Contract. The individual executing this Agreement on behalf of Consultant covenants and declares that it has obtained all necessary approvals of Consultant's board of directors, stockholders, general partners, limited partners or similar authorities to simultaneously execute and bind Consultant to the terms of this Agreement, if applicable. M. Ownership of Work. Upon full payment of all monies owed to Consultant, all reports, designs, drawings, plans, specifications, schedules, work product and other materials prepared or in the process of being prepared for the Work to be performed by Consultant ("Materials") shall be the property of City, and City shall be entitled to full access and copies of all Materials in the form prescribed by City. Any and all copyrightable subject matter in all Materials is hereby assigned to City, and Consultant agrees to execute any additional documents that may be necessary to evidence such V. assignment. City agrees, to the fullest extent permitted by law, to indemnify and hold Consultant harmless from any claim, liability or cost (including reasonable attorney's fees and defense costs) arising or allegedly arising out of any reuse or modification of the Materials by City or any person or entity that obtains the Materials from or through City. Consultant cannot guarantee the authenticity, integrity or completeness of data files supplied in electronic format ("Electronic Files"). City shall, to the fullest extent permitted by law, release, indemnify and hold Consultant, its officers, employees, consultants and agents harmless from any claims, or damages arising from the use of Electronic Files. Electronic Files will not contain stamps or seals, remain the property of Consultant, are not to be used for any purpose other than that for which they were transmitted, and are not to be retransmitted to a third party without Consultant's written consent. N. Nondiscrimination. In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, Consultant agrees that, during performance of this Agreement, Consultant, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, Consultant agrees to comply with all applicable implementing regulations and shall include the provisions of this paragraph in every subcontract for services contemplated under this Agreement. Section 7. Miscellaneous. A. Entire Agreement; Counterparts; Third Party Rights. This Agreement, including any exhibits hereto, constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. This Agreement shall be exclusively for the benefit of the Parties and shall not provide any third parties with any remedy, claim, liability, reimbursement, cause of action or other right. B. Governing Law; Business License; Proper Execution. This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia without regard to choice of law principles. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia, or the U.S. District Court for the Northern District of Georgia — Atlanta Division, and Consultant submits to the jurisdiction and venue of such court. During the Term of this Agreement, Consultant shall maintain a business license with the City, unless Consultant provides evidence that no such license is required. Consultant agrees that it will perform all Work in accordance with the standard of care and quality ordinarily expected of competent professionals and in compliance with all federal, state, and local laws, regulations, codes, ordinances, or orders applicable to the Project, including, but not limited to, any applicable records retention requirements and Georgia's Open Records Act (O.C.G.A. § 50-18-71, et seq.). C. Captions and Severability. All headings herein are intended for convenience and ease of reference purposes only and in no way define, limit or describe the scope or intent thereof, or of this Agreement, or in any way affect this Agreement. D. Notices. All notices, requests, demands, writings, or correspondence, as required by this Agreement, shall be in writing and shall be deemed received, and shall be effective, when: (1) personally delivered, or (2) on the third day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Party at the address first given above or at a substitute address previously furnished to the other Party by written notice in accordance herewith. E. Waiver; Sovereign Immunity. No express or implied waiver shall affect any term or condition other than the one specified in such waiver, and that one only for the time and manner specifically stated. Nothing contained in this Agreement shall be construed to be a waiver of City's sovereign immunity or any individual's qualified, good faith or official immunities. F. Agreement Construction and Interpretation; Invalidity of Provisions; Severability. Consultant represents that it has reviewed and become familiar with this Agreement and has notified City of any discrepancies, conflicts or 5 errors herein. The Parties agree that, if an ambiguity or question of intent or interpretation arises, this Agreement is to be construed as if the Parties had drafted it jointly, as opposed to being construed against a Party because it was responsible for drafting one or more provisions of the Agreement. In the interest of brevity, the Agreement may omit modifying words such as "all" and "any" and articles such as "the" and "an," but the fact that a modifier or an article is absent from one statement and appears in another is not intended to affect the interpretation of either statement. Should any article(s) or section(s) of this Agreement, or any part thereof, later be deemed illegal, invalid or unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed, and the remainder of this Agreement shall remain in full force and effect to the extent possible as if this Agreement had been executed with the invalid portion hereof eliminated, it being the intention of the Parties that they would have executed the remaining portion of this Agreement without including any such part, parts, or portions that may for any reason be hereafter declared invalid. Ratification of this Agreement by a majority of the Mayor and City Council shall authorize the Mayor to execute this Agreement on behalf of City. Section 8. Limitation of Liability. The total amount of all claims the City may have against Consultant under this Agreement or arising from the performance or non-performance of the Services under any theory of law, including but not limited to claims for negligence, negligent misrepresentation and breach of contract, shall be strictly limited to $1,000,000. As the City's sole and exclusive remedy under this Agreement any claim, demand or suit shall be directed and/or asserted only against Consultant and not against any of Consultant's employees, officers or directors. Neither the City nor Consultant shall be liable to the other for, or shall make any claim for, any incidental, indirect or consequential damages arising out of or connected to this Agreement or the performance of the services on this Project. This mutual waiver includes, but is not limited to, damages related to loss of use, loss of profits, loss of income, unrealized energy savings, diminution of property value or loss of reimbursement or credits from governmental or other agencies. IN WITNESS WHEREOF, City and Consultant have executed this Agreement, effective as of the Effective Date first above written. [SIGNATURES ON FOLLOWING PAGE] CONSULTANT: ST NlT/�EC CONSULTING SERVICES INC. Signature: ,,F Print Name: d i -rc N El[- UQE6 NWki Title: 1144&idenfNice_President (Corporation) SR, Av--m e ATC - Attest/Witness: Signature: Print Name: Title: V, 6 S_ Ass; A SeC �/ (Assistant) Corporate Secretary Attest: Signature: Print Name: _ Title: City Clerk Approved as to form: City [CORPORATE SEAL] CITY OF MILTON, GEORGIA By: Joe Lockwood, Mayor [CITY SEAL] 7 Attorney EXHIBIT "A" Stantec Consulting Services provided final engineering plans through the City of Milton to the Georgia Department of Transportation (GDOT) for project PI 0007313. The project has been let and awarded to a contractor for construction. As part of coordinating the construction with utility companies and other construction projects within the project limits, there are design changes that are needed for this construction coordination. City will request design changes on an as -needed basis. As part of each such request, the parties will document in writing the scope of work, estimated budget, and desired timeline for the requested changes. Unless otherwise specified in writing, Stantec shall be responsible for providing the requested design changes, submitting the design changes to GDOT for approval, and issuing revisions. All Work shall follow the standard GDOT Plan Development Process and Work shall comply with the current AASHTO and GDOT requirements and guidelines and will conform with current GDOT standards, specifications and construction details. EXHIBIT `B" EXHIBIT "C" STATE OF GEORGIA COUNTY OF FULTON CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: 45737 Federal Work Authorization User Identification Number 6/19/2007 Date of Authorization STANTEC CONSULTING SERVICES INC. Name of Contractor PI 0007313 DESIGN MODIFICATIONS Name of Project City of Milton, Georeia Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true �n�d correct. Exe10"o ted on , 20L in (city),(5,A- (state). Signature of Authorized Officer or Agent Mitchell Greenway, P.E., Senior Associate Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE git-1 DAY OF TARY UBLIC [NOTARY SEAL] My Commission Expires: STATE OF _ COUNTY OF SUBCONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10- 91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with STANTEC CONSULTING SERVICES INC. on behalf of the City of Milton, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub -subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub -subcontractor to the contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice that a sub -subcontractor has received an affidavit from any other contracted sub -subcontractor, the undersigned subcontractor must forward, within five (5) business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number Date of Authorization Name of Subcontractor PI 0007313 DESIGN MODIFICATIONS Name of Project City of Milton, Georgia Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on , 20 in (city), (state). Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF , 20 NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: HOME OF'THE BEST QUALITY OF IJFE IN GEORGIA' M I LTON' ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: October 13, 2016 FROM: Steven Krokoff, City Manage AGENDA ITEM: Approval of a Professional Services Agreement between the City of Milton and Constance P. Head d/b/a Technical Forestry Services for the Revision of the City's Tree Preservation Ordinance. MEETING DATE: Monday, October 17, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (.f APPROVED 0 NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (4 YES () NO CITY ATTORNEY REVIEW REQUIRED: VVES () NO APPROVAL BY CITY ATTORNEY: (NIAPPROVED () NOT APPROVED PLACED ON AGENDA FOR: to REMARKS: ©y Youl PHONE: 678.242.25001 FAX: 678.242.2499 x * xy Info®dfyofmllfonga.ue www.ol 'Green • j'c�e'mrd *tits fyoimlHanga.us wr� Community woe+' Ill 13000 Deerfield Parkway, Suite 107 Milton GA 30004 To: Honorable Mayor and City Council Members From: Kathleen Field, Director Community Development Date: Submitted on October 13, 2016 for the October 17, 2016 Regular Council Meeting Agenda Item: Approval of a Professional Services Agreement between the City of Milton and Constance P. Head d/b/a Technical Forestry Services for the Revision of the City’s Tree Preservation Ordinance. ____________________________________________________________________________ Department Recommendation: Approval Executive Summary: The Community Development staff sent out a request for quotes (RFQ) for professional services to conduct a revision to the city’s Tree Preservation Ordinance. After reviewing the responses and references, Constance (Connie) Head, Technical Forestry Services, was chosen as the best fit for the project. The project is scheduled to kick off at a stakeholder meeting on October 26 at City Hall prior to the Planning Commission meeting. Additional meetings and public workshops will continue throughout 2017. Funding and Fiscal Impact: $28,500. Alternatives: None. Legal Review: Jarrard & Davis, LLP. (10-06-2016) Page 2 of 2 Concurrent Review: Steve Krokoff, City Manager Attachment(s): Contract 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this_____ day of _____________, 20___ (the “Effective Date”), by and between the CITY OF MILTON, GEORGIA, a municipal corporation of the State of Georgia, acting by and through its governing authority, the Mayor and City Council (hereinafter referred to as the “City”), and Constance P. Head, d/b/a Technical Forestry Services, a Georgia Individual/Sole Proprietor (herein after referred to as the "Consultant"), collectively referred to herein as the "Parties." WITNESSETH: WHEREAS, City desires to retain Consultant to provide certain services in the completion of a Project (defined below); and WHEREAS, City finds that specialized knowledge, skills, and training are necessary to perform the Work (defined below) contemplated under this Agreement; and WHEREAS, Consultant has represented that it is qualified by training and experience to perform the Work; and WHEREAS, Consultant desires to perform the Work as set forth in this Agreement under the terms and conditions provided in this Agreement; and WHEREAS, the public interest will be served by this Agreement; and WHEREAS, Consultant has familiarized itself with the nature and extent of the Agreement, the Project, and the Work, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of Work. NOW, THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein, and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties do mutually agree as follows: I. SCOPE OF SERVICES AND TERMINATION DATE A. Agreement. The Agreement shall consist of this Professional Services Agreement and each of the Exhibits hereto, which are incorporated herein by reference, including: Exhibit “A” – City Solicitation Documents 2 Exhibit “B” – Consultant Response/Proposal Exhibit “C” – Scope of Work Exhibit “D” – Contractor Affidavit Exhibit “E” – Subcontractor Affidavit Exhibit “F” – Key Personnel B. Project Description. The “Project” at issue in this Agreement is generally described as: Revisions to the City of Milton’s Tree Preservation Ordinance. C. The Work. The Work to be completed under this Agreement (the “Work”) includes, but shall not be limited to, the work described in the Scope of Work provided in Exhibit “C”, attached hereto and incorporated herein by reference. Unless otherwise stated in Exhibit “C”, the Work includes all material, labor, insurance, tools, equipment, machinery, water, heat, utilities, transportation, facilities, services and any other miscellaneous items and work necessary to complete the Work. Some details necessary for proper execution and completion of the Work may not be specifically described in the Scope of Work, but they are a requirement of the Work if they are a usual and customary component of the contemplated services or are otherwise necessary for proper completion of the Work. D. Schedule, Completion Date, and Term of Agreement. Consultant understands that time is of the essence of this Agreement and warrants and represents that it will perform the Work in a prompt and timely manner, which shall not impose delays on the progress of the Work. The term of this Agreement (“Term”) shall commence as of the Effective Date, and the Work shall be completed, and the Agreement shall terminate, on or before December 31, 2017 (provided that certain obligations will survive termination/expiration of this Agreement). If the Term of this Agreement is longer than one year, the Parties agree that this Agreement, as required by O.C.G.A. § 36-60-13, shall terminate absolutely and without further obligation on the part of City on December 31 each calendar year of the Term, and further, that this Agreement shall automatically renew on January 1 of each subsequent calendar year absent City’s provision of written notice of non-renewal to Consultant at least five (5) days prior to the end of the then current calendar year. Title to any supplies, materials, equipment, or other personal property shall remain in Consultant until fully paid for by City. II. WORK CHANGES A. Change Order Defined. A “Change Order” means a written modification of the Agreement, signed by representatives of City and Consultant with appropriate authorization. B. Right to Order Changes. City reserves the right to order changes in the Work to be performed under this Agreement by altering, adding to, or deducting from the Work. All such changes shall be incorporated in written Change Orders and executed by Consultant and City. Such Change Orders shall specify the changes ordered and any necessary adjustment of compensation and completion time. If the Parties cannot reach an agreement on the terms for performing the changed work within a reasonable time to avoid delay or other unfavorable impacts as determined by City in its sole discretion, City shall have the right to determine reasonable terms, and Consultant shall proceed with the changed work. 3 C. Change Order Requirement. Any work added to the scope of this Agreement by a Change Order shall be executed under all the applicable conditions of this Agreement. No claim for additional compensation or extension of time shall be recognized, unless contained in a written Change Order duly executed on behalf of City and Consultant. D. Authority to Execute Change Order. The City Manager has authority to execute, without further action of the Mayor or City Council, any number of Change Orders so long as their total effect does not materially alter the terms of this Agreement or materially increase the Maximum Contract Price, as set forth in Section III(B) below. Any such Change Orders materially altering the terms of this Agreement, or any Change Order affecting the price where the Maximum Contract Price (as amended) is in excess of $50,000, must be approved by resolution of the Mayor and City Council. Amendments shall not result in a variance in price exceeding ten percent of the original contract amount. III. COMPENSATION AND METHOD OF PAYMENT A. Payment Terms. City agrees to pay Consultant for the Work performed and costs incurred by Consultant upon certification by City that the Work was actually performed and costs actually incurred in accordance with the Agreement. Compensation for Work performed and, if applicable, reimbursement for costs incurred shall be paid to Consultant upon City’s receipt and approval of invoices, setting forth in detail the services performed and costs incurred, along with all supporting documents requested by City to process the invoice. Invoices shall be submitted on a monthly basis, and such invoices shall reflect costs incurred versus costs budgeted. Any material deviations in tests or inspections performed, or times or locations required to complete such tests or inspections, and like deviations from the Work described in this Agreement shall be clearly communicated to City before charges are incurred and shall be handled through Change Orders as described in Section II above. City shall pay Consultant within thirty (30) days after approval of the invoice by City staff. B. Maximum Contract Price. The total amount paid under this Agreement as compensation for Work performed and reimbursement for costs incurred shall not, in any case, exceed $28,500.00 (the “Maximum Contract Price”), except as outlined in Section II(C) above, and Consultant represents that this amount is sufficient to perform all of the Work set forth in and contemplated by this Agreement. The compensation for Work performed shall be based upon the rate of $125.00 per hour. C. Reimbursement for Costs. The Maximum Contract Price set forth in Section III(B) above includes all costs, direct and indirect, needed to perform the Work and complete the Project, and reimbursement for costs incurred shall be limited as follows: there shall be no reimbursement for costs. IV. COVENANTS OF CONSULTANT A. Expertise of Consultant; Licenses, Certification and Permits. Consultant accepts the relationship of trust and confidence established between it and City, recognizing that 4 City’s intention and purpose in entering into this Agreement is to engage an entity with the requisite capacity, experience, and professional skill and judgment to provide the Work in pursuit of the timely and competent completion of the Work undertaken by Consultant under this Agreement. Consultant shall employ only persons duly qualified in the appropriate area of expertise to perform the Work described in this Agreement. Consultant covenants and declares that it has obtained all diplomas, certificates, licenses, permits or the like required of Consultant by any and all national, state, regional, county, or local boards, agencies, commissions, committees or other regulatory bodies in order to perform the Work contracted for under this Agreement. Further, Consultant agrees that it will perform all Work in accordance with the standard of care and quality ordinarily expected of competent professionals and in compliance with all federal, state, and local laws, regulations, codes, ordinances, or orders applicable to the Project, including, but not limited to, any applicable records retention requirements and Georgia’s Open Records Act (O.C.G.A. § 50-18-71, et seq.). Any additional work or costs incurred as a result of error and/or omission by Consultant as a result of not meeting the applicable standard of care or quality will be provided by Consultant at no additional cost to City. This provision shall survive termination of this Agreement. B. Budgetary Limitations. Consultant agrees and acknowledges that budgetary limitations are not a justification for breach of sound principals of Consultant’s profession and industry. Consultant shall take no calculated risk in the performance of the Work. Specifically, Consultant agrees that, in the event it cannot perform the Work within the budgetary limitations established without disregarding sound principles of Consultant’s profession and industry, Consultant will give written notice immediately to City. C. City’s Reliance on the Work. Consultant acknowledges and agrees that City does not undertake to approve or pass upon matters of expertise of Consultant and that, therefore, City bears no responsibility for Consultant’s Work performed under this Agreement. Consultant acknowledges and agrees that the acceptance of Work by City is limited to the function of determining whether there has been compliance with what is required to be produced under this Agreement. City will not, and need not, inquire into adequacy, fitness, suitability or correctness of Consultant’s performance. Consultant further agrees that no approval of designs, plans, specifications or other work product by any person, body or agency shall relieve Consultant of the responsibility for adequacy, fitness, suitability, and correctness of Consultant’s Work under professional and industry standards, or for performing services under this Agreement in accordance with sound and accepted professional and industry principles. D. Consultant’s Reliance on Submissions by City. Consultant must have timely information and input from City in order to perform the Work required under this Agreement. Consultant is entitled to rely upon information provided by City, but Consultant shall provide immediate written notice to City if Consultant knows or reasonably should know that any information provided by City is erroneous, inconsistent, or otherwise problematic. E. Consultant’s Representative. Constance P. Head shall be authorized to act on Consultant’s behalf with respect to the Work as Consultant’s designated representative, provided that this designation shall not relieve either Party of any written notice requirements set forth 5 elsewhere in this Agreement. F. Assignment of Agreement. Consultant covenants and agrees not to assign or transfer any interest in, or delegate any duties of this Agreement, without the prior express written consent of City. As to any approved subcontractors, Consultant shall be solely responsible for reimbursing them, and City shall have no obligation to them. G. Responsibility of Consultant and Indemnification of City. Consultant covenants and agrees to take and assume all responsibility for the Work rendered in connection with this Agreement. Consultant shall bear all losses and damages directly or indirectly resulting to it and/or City on account of the performance or character of the Work rendered pursuant to this Agreement. Consultant shall defend, indemnify and hold harmless City and City’s elected and appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers (individually an “Indemnified Party” and collectively “Indemnified Parties”) from and against any and all claims, suits, actions, judgments, injuries, damages, losses, costs, expenses and liability of any kind whatsoever, including but not limited to attorney’s fees and costs of defense (“Liabilities”), which may arise from or be the result of an alleged willful, negligent or tortious act or omission arising out of the Work, performance of contracted services, or operations by Consultant, any subcontractor, anyone directly or indirectly employed by Consultant or subcontractor or anyone for whose acts or omissions Consultant or subcontractor may be liable, regardless of whether or not the act or omission is caused in part by a party indemnified hereunder; provided that this indemnity obligation shall only apply to the extent Liabilities are caused by or result from the negligence, recklessness, or intentionally wrongful conduct of the Consultant or other persons employed or utilized by the Consultant in the performance of this Agreement. This indemnity obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against an Indemnified Party, by any employee of Consultant, its subcontractor, anyone directly or indirectly employed by Consultant or subcontractor or anyone for whose acts Consultant or subcontractor may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for Consultant or any subcontractor under workers’ or workmen’s compensation acts, disability benefit acts or other employee benefit acts. This obligation to indemnify, defend, and hold harmless the Indemnified Party(ies) shall survive expiration or termination of this Agreement, provided that the claims are based upon or arise out of actions or omissions that occurred during the performance of this Agreement. H. Independent Contractor. Consultant hereby covenants and declares that it is engaged in an independent business and agrees to perform the Work as an independent contractor and not as the agent or employee of City. Nothing in this Agreement shall be construed to make Consultant or any of its employees, servants, or subcontractors, an employee, servant or agent of City for any purpose. Consultant agrees to be solely responsible for its own matters relating to the time and place the Work is performed and the method used to perform such Work; the instrumentalities, tools, supplies and/or materials necessary to complete the Work; hiring of consultants, agents or employees to complete the Work; and the payment of employees, including 6 benefits and compliance with Social Security, withholding and all other regulations governing such matters. Consultant agrees to be solely responsible for its own acts and those of its subordinates, employees, and subcontractors during the life of this Agreement. There shall be no contractual relationship between any subcontractor or supplier and City by virtue of this Agreement with Consultant. Any provisions of this Agreement that may appear to give City the right to direct Consultant as to the details of the services to be performed by Consultant or to exercise a measure of control over such services will be deemed to mean that Consultant shall follow the directions of City with regard to the results of such services only. It is further understood that this Agreement is not exclusive, and City may hire additional entities to perform the Work related to this Agreement. Inasmuch as City and Consultant are independent of each other, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed by both Parties hereto. Consultant agrees not to represent itself as City’s agent for any purpose to any party or to allow any employee of Consultant to do so, unless specifically authorized, in advance and in writing, to do so, and then only for the limited purpose stated in such authorization. Consultant shall assume full liability for any contracts or agreements Consultant enters into on behalf of City without the express knowledge and prior written consent of City. I. Insurance. (1) Requirements: Consultant shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work by Consultant, its agents, representatives, employees or subcontractors. All policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. (2) Minimum Limits of Insurance: Consultant shall maintain the following insurance policies with coverage and limits no less than: (a) Commercial General Liability coverage of at least $1,000,000 (one million dollars) combined single limit per occurrence and $2,000,000 (two million dollars) aggregate for comprehensive coverage including for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (b) Commercial Umbrella Liability Coverage: $__N/A_______ per occurrence shall be provided and will apply over all liability policies, without exception, including but not limited to Commercial General Liability, Commercial Automobile Liability, Employers’ Liability, and Professional Liability. 7 (3) Deductibles and Self-Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by City in writing so that City may ensure the financial solvency of Consultant; self-insured retentions should be included on the certificate of insurance. (4) Other Insurance Provisions: Each policy shall contain, or be endorsed to contain, the following provisions respectively: (a) General Liability Coverage. (i) Additional Insured Requirement. City and City’s elected and appointed officials, officers, boards, commissioners, employees, representatives, consultants, servants, agents and volunteers (individually “Insured Party” and collectively “Insured Parties”) shall be named as additional insureds as respects: liability arising out of activities performed by or on behalf of Consultant; products and completed operations of Consultant; premises owned, leased, or used by Consultant; vehicles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the Insured Parties. Nothing contained in this section shall be construed to require the Consultant to provide liability insurance coverage to any Insured Party for claims asserted against such Insured Party for its sole negligence. (ii) Primary Insurance Requirement. Consultant’s insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self-insurance available to the Insured Parties. Any insurance or self-insurance maintained by the Insured Parties shall be in excess of Consultant’s insurance and shall not contribute with it. (iii) Reporting Requirement. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Insured Parties. (iv) Separate Coverage. Coverage shall state that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to limits of insurance provided. (v) Defense Costs/Cross Liability. Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. 8 (vi) Subrogation. The insurer shall agree to waive all rights of subrogation against the Insured Parties for losses arising from Work performed by Consultant for City. (b) All Coverages. (i) Notice Requirement. Each insurance policy required by this Agreement shall be endorsed to state that coverage shall not be suspended, voided, or canceled except after thirty (30) calendar days prior written notice (or 10 calendar days if due to non-payment) has been given to City. City reserves the right to accept alternate notice terms and provisions, provided they meet the minimum requirements under Georgia law. (ii) Starting and Ending Dates. Policies shall have concurrent starting and ending dates. (iii) Incorporation of Indemnification Obligations. Policies shall include an endorsement incorporating the indemnification obligations assumed by Consultant under the terms of this Agreement, including but not limited to Section IV(G) of this Agreement. (5) Acceptability of Insurers: The insurance to be maintained by Consultant must be issued by a company licensed or approved by the Insurance Commissioner to transact business in the State of Georgia. Such insurance policies shall be placed with insurer(s) with an A.M. Best Policyholder’s rate of no less than “A-” and with a financial rating of Class VII or greater. The Consultant shall be responsible for any delay resulting from the failure of its insurer to provide proof of coverage in the proscribed form. (6) Verification of Coverage: Consultant shall furnish to City for City approval certificates of insurance and endorsements to the policies evidencing all coverage required by this Agreement prior to the start of work. Without limiting the general scope of this requirement, Consultant is specifically required to provide an endorsement naming City as an additional insured when required. The certificates of insurance and endorsements for each insurance policy are to be on a form utilized by Consultant’s insurer in its normal course of business and are to be signed by a person authorized by that insurer to bind coverage on its behalf, unless alternate sufficient evidence of their validity and incorporation into the policy is provided. City reserves the right to require complete, certified copies of all required insurance policies at any time. Consultant shall provide proof that any 9 expiring coverage has been renewed or replaced prior to the expiration of the coverage. (7) Subcontractors: Consultant shall either (1) ensure that its insurance policies (as described herein) cover all subcontractors and the Work performed by such subcontractors or (2) ensure that any subcontractor secures separate policies covering that subcontractor and its Work. All coverage for subcontractors shall be subject to all of the requirements stated in this Agreement, including, but not limited to, naming the Insured Parties as additional insureds. (8) Claims-Made Policies: Consultant shall extend any claims-made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is later, and have an effective date which is on or prior to the Effective Date. (9) City as Additional Insured and Loss Payee: City shall be named as an additional insured and loss payee on all policies required by this Agreement, except City need not be named as an additional insured and loss payee on any Professional Liability policy or Workers’ Compensation policy. (10) Progress Payments: The making of progress payments to Consultant shall not be construed as relieving Consultant or its subcontractors or insurance carriers from providing the coverage required in this Agreement. J. Employment of Unauthorized Aliens Prohibited – E-Verify Affidavit. Pursuant to O.C.G.A. § 13-10-91, City shall not enter into a contract for the physical performance of services unless: (1) Consultant shall provide evidence on City-provided forms, attached hereto as Exhibits “D” and “E” (affidavits regarding compliance with the E- Verify program to be sworn under oath under criminal penalty of false swearing pursuant to O.C.G.A. § 16-10-71), that it and Consultant’s subcontractors have registered with, are authorized to use and use the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91, and that they will continue to use the federal work authorization program throughout the contract period, or (2) Consultant provides evidence that it is not required to provide an affidavit because it is an individual (not a company) licensed pursuant to Title 26 or Title 43 or by the State Bar of Georgia and is in good standing. Consultant hereby verifies that it has, prior to executing this Agreement, executed a notarized affidavit, the form of which is provided in Exhibit “D”, and submitted such affidavit to 10 City or provided City with evidence that it is an individual not required to provide such an affidavit because it is licensed and in good standing as noted in sub-subsection (2) above. Further, Consultant hereby agrees to comply with the requirements of the federal Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02. In the event Consultant employs or contracts with any subcontractor(s) in connection with the covered contract, Consultant agrees to secure from such subcontractor(s) attestation of the subcontractor’s compliance with O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 by the subcontractor’s execution of the subcontractor affidavit, the form of which is attached hereto as Exhibit “E”, which subcontractor affidavit shall become part of the Consultant/subcontractor agreement, or evidence that the subcontractor is not required to provide such an affidavit because it is an individual licensed and in good standing as noted in sub-subsection (2) above. If a subcontractor affidavit is obtained, Consultant agrees to provide a completed copy to City within five (5) business days of receipt from any subcontractor. Where Consultant is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall be authorized to conduct an inspection of Consultant’s and Consultant’s subcontractors’ verification process at any time to determine that the verification was correct and complete. Consultant and Consultant’s subcontractors shall retain all documents and records of their respective verification process for a period of five (5) years following completion of the contract. Further, where Consultant is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall further be authorized to conduct periodic inspections to ensure that no City Consultant or Consultant’s subcontractors employ unauthorized aliens on City contracts. By entering into a contract with City, Consultant and Consultant’s subcontractors agree to cooperate with any such investigation by making their records and personnel available upon reasonable notice for inspection and questioning. Where Consultant or Consultant’s subcontractors are found to have employed an unauthorized alien, the City Manager or his/her designee may report same to the Department of Homeland Security. Consultant’s failure to cooperate with the investigation may be sanctioned by termination of the Agreement, and Consultant shall be liable for all damages and delays occasioned by City thereby. Consultant hereby agrees that, in the event Consultant employs or contracts with any subcontractor(s) in connection with this Agreement and where the subcontractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, Consultant will secure from the subcontractor(s) such subcontractor(s’) indication of the above employee-number category that is applicable to the subcontractor. The above requirements shall be in addition to the requirements of state and federal law, and shall be construed to be in conformity with those laws. K. Records, Reports and Audits. (1) Records: 11 (a) Books, records, documents, account legers, data bases, and similar materials relating to the Work performed for City under this Agreement (“Records”) shall be established and maintained by Consultant in accordance with applicable law and requirements prescribed by City with respect to all matters covered by this Agreement. Except as otherwise authorized or required, such Records shall be maintained for at least three (3) years from the date that final payment is made to Consultant by City under this Agreement. Furthermore, Records that are the subject of audit findings shall be retained for three (3) years or until such audit findings have been resolved, whichever is later. (b) All costs claimed or anticipated to be incurred in the performance of this Agreement shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. (2) Reports and Information: Upon request, Consultant shall furnish to City any and all Records in the form requested by City. All Records provided electronically must be in a format compatible with City’s computer systems and software. (3) Audits and Inspections: At any time during normal business hours and as often as City may deem necessary, Consultant shall make available to City or City’s representative(s) for examination all Records. Consultant will permit City or City’s representative(s) to audit, examine, and make excerpts or transcripts from such Records. Consultant shall provide proper facilities for City or City’s representative(s) to access and inspect the Records, or, at the request of City, shall make the Records available for inspection at City’s office. Further, Consultant shall permit City or City’s representative(s) to observe and inspect any or all of Consultant’s facilities and activities during normal hours of business for the purpose of evaluating Consultant’s compliance with the terms of this Agreement. In such instances, City or City’s representative(s) shall not interfere with or disrupt such activities. L. Ethics Code; Conflict of Interest. Consultant agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics or any other similar law or regulation. Consultant certifies that to the best of its knowledge no circumstances exist which will cause a conflict of interest in performing the Work. Should Consultant become aware of any circumstances that may cause a conflict of interest during the Term of this Agreement, Consultant shall immediately notify City. If City determines that a conflict of interest exists, City may require that Consultant take action to remedy the conflict of interest or terminate the Agreement without liability. City shall have the right to recover any fees paid for services rendered 12 by Consultant when such services were performed while a conflict of interest existed if Consultant had knowledge of the conflict of interest and did not notify City within five (5) business days of becoming aware of the existence of the conflict of interest. Consultant and City acknowledge that it is prohibited for any person to offer, give, or agree to give any City employee or official, or for any City employee or official to solicit, demand, accept, or agree to accept from another person, a gratuity of more than nominal value or rebate or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. Consultant and City further acknowledge that it is prohibited for any payment, gratuity, or offer of employment to be made by or on behalf of a sub-consultant under a contract to the prime Consultant or higher tier sub- consultant, or any person associated therewith, as an inducement for the award of a subcontract or order. M. Confidentiality. Consultant acknowledges that it may receive confidential information of City and that it will protect the confidentiality of any such confidential information and will require any of its subcontractors, consultants, and/or staff to likewise protect such confidential information. Consultant agrees that confidential information it learns or receives or such reports, information, opinions or conclusions that Consultant creates under this Agreement shall not be made available to, or discussed with, any individual or organization, including the news media, without prior written approval of City. Consultant shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City information whether specifically deemed confidential or not. Consultant acknowledges that City’s disclosure of documentation is governed by Georgia’s Open Records Act, and Consultant further acknowledges that if Consultant submits records containing trade secret information, and if Consultant wishes to keep such records confidential, Consultant must submit and attach to such records an affidavit affirmatively declaring that specific information in the records constitutes trade secrets pursuant to Article 27 of Chapter 1 of Title 10, and the Parties shall follow the requirements of O.C.G.A. § 50-18-72(a)(34) related thereto. N. Key Personnel. All of the individuals identified in Exhibit “F”, attached hereto, are necessary for the successful completion of the Work due to their unique expertise and depth and breadth of experience. There shall be no change in Consultant’s Project Manager or members of the Project team, as listed in Exhibit “F”, without written approval of City. Consultant recognizes that the composition of this team was instrumental in City’s decision to award the Work to Consultant and that compelling reasons for substituting these individuals must be demonstrated for City’s consent to be granted. Any substitutes shall be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this paragraph shall constitute a material breach of Consultant’s obligations under this Agreement and shall be grounds for termination. 13 O. Meetings. Consultant is required to meet with City’s personnel, or designated representatives, to resolve technical or contractual problems that may occur during the Term of this Agreement at no additional cost to City. Meetings will occur as problems arise and will be coordinated by City. City shall inform Consultant’s Representative of the need for a meeting and of the date, time and location of the meeting at least three (3) full business days prior to the date of the meeting. Face-to-face meetings are desired. However, at Consultant’s option and expense, a conference call meeting may be substituted. Consistent failure to participate in problem resolution meetings, two consecutive missed or rescheduled meetings, or failure to make a good faith effort to resolve problems, may result in termination of this Agreement for cause. P. Authority to Contract. The individual executing this Agreement on behalf of Consultant covenants and declares that it has obtained all necessary approvals of Consultant’s board of directors, stockholders, general partners, limited partners or similar authorities to simultaneously execute and bind Consultant to the terms of this Agreement, if applicable. Q. Ownership of Work. All reports, designs, drawings, plans, specifications, schedules, work product and other materials, including, but not limited to, those in electronic form, prepared or in the process of being prepared for the Work to be performed by Consultant (“Materials”) shall be the property of City, and City shall be entitled to full access and copies of all Materials in the form prescribed by City. Any Materials remaining in the hands of Consultant or subcontractor upon completion or termination of the Work shall be delivered immediately to City whether or not the Project or Work is commenced or completed; provided, however, that Consultant may retain a copy of any deliverables for its records. Consultant assumes all risk of loss, damage or destruction of or to Materials. If any Materials are lost, damaged or destroyed before final delivery to City, Consultant shall replace them at its own expense. Any and all copyrightable subject matter in all Materials is hereby assigned to City, and Consultant agrees to execute any additional documents that may be necessary to evidence such assignment. R. Nondiscrimination. In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, Consultant agrees that, during performance of this Agreement, Consultant, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, Consultant agrees to comply with all applicable implementing regulations and shall include the provisions of this paragraph in every subcontract for services contemplated under this Agreement. V. COVENANTS OF CITY A. Right of Entry. City shall provide for right of entry for Consultant and all necessary equipment as required for Consultant to complete the Work; provided that Consultant shall not unreasonably encumber the Project site(s) with materials or equipment. B. City’s Representative. Kathleen Field shall be authorized to act on City’s behalf with respect to the Work as City’s designated representative on this Project; provided that any 14 changes to the Work or the terms of this Agreement must be approved as provided in Section II above. VI. TERMINATION A. For Convenience. City may terminate this Agreement for convenience at any time upon providing written notice thereof at least seven (7) calendar days in advance of the termination date. B. For Cause. Consultant shall have no right to terminate this Agreement prior to completion of the Work, except in the event of City’s failure to pay Consultant within thirty (30) calendar days of Consultant providing City with notice of a delinquent payment and an opportunity to cure. In the event of Consultant’s breach or default under this Agreement, City may terminate this Agreement for cause. City shall give Consultant at least seven (7) calendar days’ written notice of its intent to terminate the Agreement for cause and the reasons therefor. If Consultant fails to cure the breach or default within that seven (7) day period, or otherwise remedy the breach or default to the reasonable satisfaction of City, then City may, at its election: (a) in writing terminate the Agreement in whole or in part; (b) cure such default itself and charge Consultant for the costs of curing the default against any sums due or which become due to Consultant under this Agreement; and/or (c) pursue any other remedy then available, at law or in equity, to City for such default. C. Statutory Termination. In compliance with O.C.G.A. § 36-60-13, this Agreement shall be deemed terminated as provided in I(D) of this Agreement. Further, this Agreement shall terminate immediately and absolutely at such time as appropriated or otherwise unobligated funds are no longer available to satisfy the obligation of City. D. Payment Upon Termination. Upon termination, City shall provide for payment to Consultant for services rendered and, where authorized, expenses incurred prior to the termination date; provided that, where this Agreement is terminated for cause, City may deduct from such payment any portion of the cost for City to complete (or hire someone to complete) the Work, as determined at the time of termination, not otherwise covered by the remaining unpaid Maximum Contract Price. E. Conversion to Termination for Convenience. If City terminates this Agreement for cause and it is later determined that City did not have grounds to do so, the termination will be converted to and treated as a termination for convenience under the terms of Section VI(A) above. F. Requirements Upon Termination. Upon termination, Consultant shall: (1) promptly discontinue all services, cancel as many outstanding obligations as possible, and not incur any new obligations, unless the City directs otherwise; and (2) promptly deliver to City all data, drawings, reports, summaries, and such other information and materials as may have been generated or used by Consultant in performing this Agreement, whether completed or in process, in the form specified by City. G. Reservation of Rights and Remedies. The rights and remedies of City and Consultant provided in this Article are in addition to any other rights and remedies provided under 15 this Agreement or at law or in equity. VII. MISCELLANEOUS A. Entire Agreement. This Agreement, including any exhibits hereto, constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. No other agreement, statement or promise relating to the subject matter of this Agreement not contained in this Agreement shall be valid or binding. This Agreement may be modified or amended only by a written Change Order (as provided in Section II above) or other document signed by representatives of both Parties with appropriate authorization. B. Successors and Assigns. Subject to the provision of this Agreement regarding assignment, this Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the respective Parties. C. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia without regard to choice of law principles. If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the rules, regulations, statutes and laws of the State of Georgia will control. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia, or the U.S. District Court for the Northern District of Georgia – Atlanta Division, and Consultant submits to the jurisdiction and venue of such court. D. Captions and Severability. All headings herein are intended for convenience and ease of reference purposes only and in no way define, limit or describe the scope or intent thereof, or of this Agreement, or in any way affect this Agreement. Should any article(s) or section(s) of this Agreement, or any part thereof, later be deemed illegal, invalid or unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed, and the remainder of this Agreement shall remain in full force and effect to the extent possible as if this Agreement had been executed with the invalid portion hereof eliminated, it being the intention of the Parties that they would have executed the remaining portion of this Agreement without including any such part, parts, or portions that may for any reason be hereafter declared in valid. E. Business License. Prior to commencement of the Work to be provided hereunder, Consultant shall apply to City for a business license, pay the applicable business license fee, and maintain said business license during the Term of this Agreement, unless Consultant provides evidence that no such license is required. F. Notices. (1) Communications Relating to Day-to-Day Activities. All communications relating to the day-to-day activities of the Work shall be exchanged between City’s Representative (named above) for City and Consultant’s Representative (named above) for Consultant. 16 (2) Official Notices. All other notices, requests, demands, writings, or correspondence, as required by this Agreement, shall be in writing and shall be deemed received, and shall be effective, when: (1) personally delivered, or (2) on the third day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Party at the address given below, or at a substitute address previously furnished to the other Party by written notice in accordance herewith. NOTICE TO CITY shall be sent to: City Manager City of Milton, Georgia 13000 Deerfield Parkway, Suite 107F Milton, Georgia 30004 NOTICE TO CONSULTANT shall be sent to: Constance P. Head Technical Forestry Services 1046 White Hill School Rd Commerce, GA 30529 G. Waiver of Agreement. No failure by City to enforce any right or power granted under this Agreement, or to insist upon strict compliance by Consultant with this Agreement, and no custom or practice of City at variance with the terms and conditions of this Agreement shall constitute a general waiver of any future breach or default or affect City’s right to demand exact and strict compliance by Consultant with the terms and conditions of this Agreement. Further, no express waiver shall affect any Term or condition other than the one specified in such waiver, and that one only for the time and manner specifically stated. H. Survival. All sections of this Agreement which by their nature should survive termination will survive termination, including, without limitation, confidentiality obligations and insurance maintenance requirements. I. No Third Party Rights. This Agreement shall be exclusively for the benefit of the Parties and shall not provide any third parties with any remedy, claim, liability, reimbursement, cause of action or other right. J. Sovereign Immunity; Ratification. Nothing contained in this Agreement shall be construed to be a waiver of City’s sovereign immunity or any individual’s qualified, good faith or official immunities. Ratification of this Agreement by a majority of the Mayor and City Council shall authorize the Mayor to execute this Agreement on behalf of City. K. No Personal Liability. Nothing herein shall be construed as creating any individual or personal liability on the part of any of City’s elected or appointed officials, officers, 17 boards, commissions, employees, representatives, consultants, servants, agents, attorneys or volunteers. No such individual shall be personally liable to Consultant or any successor in interest in the event of any default or breach by City or for any amount which may become due to Consultant or successor or on any obligation under the terms of this Agreement. Likewise, Consultant’s performance of services under this Agreement shall not subject Consultant’s individual employees, officers, or directors to any personal contractual liability, except where Consultant is a sole proprietor. The Parties agree that, except where Consultant is a sole proprietor, their sole and exclusive remedy, claim, demand or suit for contractual liability shall be directed and/or asserted only against Consultant or City, respectively, and not against any elected or appointed official, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers. L. Counterparts; Agreement Construction and Interpretation. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. Consultant represents that it has reviewed and become familiar with this Agreement and has notified City of any discrepancies, conflicts or errors herein. In the event of a conflict in the terms of this Agreement and/or the exhibits attached hereto, the terms most beneficial to City shall govern, provided that insurance requirements set forth in the body of this Agreement shall control over insurance requirements set forth in Exhibit A. The Parties hereto agree that, if an ambiguity or question of intent or interpretation arises, this Agreement is to be construed as if the Parties had drafted it jointly, as opposed to being construed against a Party because it was responsible for drafting one or more provisions of the Agreement. In the interest of brevity, the Agreement may omit modifying words such as “all” and “any” and articles such as “the” and “an,” but the fact that a modifier or an article is absent from one statement and appears in another is not intended to affect the interpretation of either statement. Words or terms used as nouns in the Agreement shall be inclusive of their singular and plural forms, unless the context of their usage clearly requires contrary meaning. M. Force Majeure. Neither City nor Consultant shall be liable for its respective non- negligent or non-willful failure to perform or shall be deemed in default with respect to the failure to perform (or cure a failure to perform) any of its respective duties or obligations under this Agreement or for any delay in such performance due to: (i) any cause beyond its respective reasonable control; (ii) any act of God; (iii) any change in applicable governmental rules or regulations rendering the performance of any portion of this Agreement legally impossible; (iv) earthquake, fire, explosion or flood; (v) strike or labor dispute, excluding strikes or labor disputes by employees and/or agents of CONSULTANT; (vi) delay or failure to act by any governmental or military authority; or (vii) any war, hostility, embargo, sabotage, civil disturbance, riot, insurrection or invasion. In such event, the time for performance shall be extended by an amount of time equal to the period of delay caused by such acts, and all other obligations shall remain intact. N. Material Condition. Each term of this Agreement is material, and Consultant’s breach of any term of this Agreement shall be considered a material breach of the entire Agreement and shall be grounds for termination or exercise of any other remedies available to City at law or in equity. 18 IN WITNESS WHEREOF City and Consultant have executed this Agreement, effective as of the Effective Date first above written. [SIGNATURES ON FOLLOWING PAGE] 19 CONSULTANT: Constance P. Head d/b/a Technical Forestry Services Signature: ___________________________________ Print Name: _____________________________ Title: Owner (Sole Proprietorship/Individual) Attest/Witness: Signature: _______________________________ Print Name: _____________________________ Title: __________________________________ CITY OF MILTON, GEORGIA ________________________________________ By: Joe Lockwood, Mayor [CIT Y SEAL] Attest: Signature: ________________________________ Print Name: ______________________________ Title: City Clerk Approved as to form: _______________________________ City Attorney EXHIBIT “A” CITY OF MILTON REQUEST FOR QUALIFICATIONS (THIS IS NOT AN ORDER) RFQ Number: 16-CD02 RFQ Title: Revisions to City’s Tree Preservation Ordinance Due Date and Time: August 23, 2016 Local Time: 2:00 p.m. EST Number of Pages: 43 ISSUING DEPARTMENT INFORMATION Issue Date: July 21, 2016 City of Milton Community Development Dept 13000 Deerfield Pkwy, Suite 107F Milton, Ga. 30004 Phone: 678-242-2500 Fax: 678-242-2499 Website: www.cityofmiltonga.us INSTRUCTIONS TO CONSULTANTS Return Proposal to: City of Milton Attn: Honor Motes, Purchasing Office 13000 Deerfield Pkwy Suite 107F Milton, Ga. 30004 Mark Face of Envelope/Package: RFQ Number: 16-CD02 Name of Company or Firm Special Instructions: Deadline for Written Questions August 4, 2016 Email questions to Honor Motes at honor.motes@cityofmiltonga.us IMPORTANT: SEE STANDARD TERMS AND CONDITIONS CONSULTANTS MUST COMPLETE THE FOLLOWING Consultant Name/Address: Authorized Consultant Signatory: (Please print name and sign in ink) Consultant Phone Number: Consultant FAX Number: Consultant Federal I.D. Number: Consultant E-mail Address: CONSULTANTS MUST RETURN THIS COVER SHEET WITH RFQ RESPONSE Table of Contents 21 | RFQ 16-CD02 TABLE OF CONTENTS Consultant’s RFQ Checklist Disclosure Form Schedule of Events Section 1: Project Overview and Instructions Section 2: RFQ Standard Information Section 3: Scope of Project Section 4: Consultant Qualifications Section 5: Evaluation Criteria Section 6: Standard Contract Information Standard Contract 22 | RFQ 16-CD02 CONSULTANT’S RFQ CHECKLIST The 10 Most Critical Things to Keep in Mind When Responding to an RFQ for the City of Milton 1._______Read the entire document. Note critical items such as: mandatory requirements; supplies/services required; submittal dates; number of copies required for submittal; funding amount and source; contract requirements (i.e., contract performance security, insurance requirements, performance and/or reporting requirements, etc.). 2._______Note the procurement officer's name, address, phone numbers and e-mail address. This is the only person you are allowed to communicate with regarding the RFQ and is an excellent source of information for any questions you may have. 3._______Attend the pre-qualifications conference if one is offered. These conferences provide an opportunity to ask clarifying questions, obtain a better understanding of the project, or to notify the City of any ambiguities, inconsistencies, or errors in the RFQ. 4._______Take advantage of the “question and answer” period. Submit your questions to the procurement officer by the due date listed in the Schedule of Events and view the answers given in the formal “addenda” issued for the RFQ. All addenda issued for an RFQ are posted on the DOAS website at http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp and on the City’s website at http://www.cityofmiltonga.us will include all questions asked and answered concerning the RFQ. 5._______Follow the format required in the RFQ when preparing your response. Provide point-by- point responses to all sections in a clear and concise manner. 6._______ Provide complete answers/descriptions. Read and answer all questions and requirements. Don’t assume the City or evaluation committee will know what your company capabilities are or what items/services you can provide, even if you have previously contracted with the City. The submittals are evaluated based solely on the information and materials provided in your response. 7._______Use the forms provided, i.e., cover page, sample budget form, certification forms, etc. 8. _______Check the website for RFQ addenda. Before submitting your response, check the DOAS website at http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp and the City website at http://www.cityofmiltonga.us to see whether any addenda were issued for the RFQ. If so, you must submit a signed cover sheet for each addendum issued along with your RFQ response. 9. _______Review and read the RFQ document again to make sure that you have addressed all requirements. Your original response and the requested copies must be identical and be complete. The copies are provided to the evaluation committee members and will be used to score your response. 10. _______Submit your response on time. Note all the dates and times listed in the Schedule of Events and within the document, and be sure to submit all required items on time. Late submittal responses are never accepted. This checklist is provided for assistance only and should not be submitted with Consultant’s Response. 23 | RFQ 16-CD02 CITY OF MILTON DISCLOSURE FORM MUST BE RETURNED WITH QUALIFICATIONS This form is for disclosure of campaign contributions and family member relations with City of Milton officials/employees. Please complete this form and return as part of your RFQ package when it is submitted. Name of Consultant __________________________________________________ Name and the official position of the Milton Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.) ________________________________________________________________ List the dollar amount/value and description of each campaign contribution made over the past two (2) years by the Applicant/Opponent to the named Milton Official. Amount/Value Description ________________ ___________________________________________ ________________ ___________________________________________ ________________ ___________________________________________ Please list any family member that is currently (or has been employed within the last 12 months) by the City of Milton and your relation: 24 | RFQ 16-CD02 ________________ ___________________________________________ _________________ ___________________________________________ 25 | RFQ 16-CD02 MUST BE RETURNED WITH QUALIFICATIONS CONTRACTOR AFFIDAVIT AND AGREEMENT STATE OF GEORGIA CITY OF MILTON By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13 - 10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: _________________________________ eVerify Number _________________________________ Date of Authorization _________________________________ Name of Contractor _________________________________ Name of Project City of Milton Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on ______, ___, 201__ in _____(city), ______(state). _________________________________ Signature of Authorized Officer or Agent _______________________________ Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF ______________,201__. _________________________________ NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: _________________________________ 1 | RFQ 16-CD02 1 SCHEDULE OF EVENTS Task Date Issue RFQ July 21, 2016 Deadline for Questions August 4, 2016 by 5:00 p.m. EST Answers Posted by the City (Addendum) On or about, August 10, 2016 Qualifications Due By 2:00 p.m. EST on August 23, 2016 Interview Firms (if necessary) Week of Sept. 5, 2016 (proposed) Award Contract October 18, 2016 (proposed) NOTE: PLEASE CHECK THE CITY WEBSITE (http://www.cityofmiltonga.us) OR THE DOAS WEBSITE (http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp) FOR ADDENDA AND SCHEDULE UPDATES. 2 | RFQ 16-CD02 2 SECTION 1: PROJECT OVERVIEW AND INSTRUCTIONS 1.0 BACKGROUND AND STATEMENT OF INTENT The City of Milton is requesting a Request for Qualifications (RFQ) from qualified consultants to provide technical assistance services regarding revisions to the City’s Tree Preservation Ordinance. Assistance is requested for this initiative which will include the following tasks: perform an evaluation of the existing ordinance; work with the Planning Commission, who will serve as the City’s designated Stakeholder Committee for this project; assist with the determination of a vision for a revised ordinance; develop and present materials at informational workshops and public hearings; and provide a finalized draft for the review and approval of the City Council. The amount budgeted for this initiative is $30,000. The City intends to select a single consultant team to provide all of the required services through the Qualification Based Selection process. The selected consultant will be expected to provide services in accordance with the project schedule established by the City of Milton. 1.1 SINGLE POINT OF CONTACT From the date this Request for Qualifications (RFQ) is issued, until a consultant is selected, consultants are not allowed to communicate with any City staff or elected officials regarding this procurement, except at the direction of Honor Motes. Any unauthorized contact may disqualify the consultant from further consideration. Contact information for the single point of contact is as follows: Procurement Office: Honor Motes Address: 13000 Deerfield Parkway, Suite 107F, Milton, GA 30004 Telephone Number: 678-242-2507 E-mail Address: honor.motes@cityofmiltonga.us 1.2 REQUIRED REVIEW A. Review RFQ. Consultants should carefully review the instructions; mandatory requirements, specifications, standard terms and conditions, and standard contract set out in this RFQ and promptly notify the procurement office identified above via e -mail of any ambiguity, inconsistency, unduly restrictive specifications, or error which they discover upon exami nation of this RFQ. B. Form of Questions. Consultants with questions or requiring clarification or interpretation of 3 | RFQ 16-CD02 3 any section within this RFQ must submit their questions in writing via email to the procurement office referenced above on or before 5:00 PM EST on August 4, 2016. Each question must provide clear reference to the section, page, and item in question. Questions received after the deadline may not be considered. C. City’s Answers. The City will provide an official written answer to all questions on or about August 10, 2016. The City's response will be by formal written addendum. Any other form of interpretation, correction, or change to this RFQ will not be binding upon the City. Any formal written addendum will be posted alongside the posting of the RFQ at http://www.cityofmiltonga.us or http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp. Consultants must sign and return any addendum with their RFQ response. D. Standard Contract. By submitting a response to this RFQ, the consultant agrees to acceptance of the City’s standard contract. Much of the language included in the standard contract reflects requirements of state law. Requests for exceptions to the standard contract terms, or any added provisions must be submitted to the procurement office referenced above by the date for receipt of written/e -mailed questions or with the consultant’s RFQ response and must be accompanied by an explanation of why the exception is being taken and what specific effect it will have on the consultant’s ability to respond to the RFQ or perform the contract. The City reserves the right to address non - material, minor, insubstantial requests for exceptions with the highest scoring consultant during contract negotiation. Any material, substantive, important exceptions requested and granted to the standard terms and conditions and standard contract language will be addressed in any formal written addendum issued for this RFQ and will apply to all consultants submitting a response to this RFQ. E. Mandatory Requirements. To be eligible for consideration, a consultant must meet the intent of all mandatory requirements. The City will determine whether a consultant’s RFQ response complies with the intent of the requirements. RFQ responses that do not meet the full intent of all requirements listed in this RFQ may be subject to point reductions during the evaluation process or may be deemed non-responsive. 1.3 Reserved 4 | RFQ 16-CD02 4 1.4 SUBMITTING QUALIFICATIONS Consultants must organize their qualifications into sections that follow the following format. For the purposes of the RFQ, the term “company” shall refer to the prime respondent of this RFQ, or in other words, the company with whom the City will contract. The term “consultant” shall refer to any and all consultants with whom the prime respondent will be including on the project team. The RFQ shall clearly delineate any experience, background, etc. between the prime “company” and “consultants”. A. Submittal Requirements. Qualifications shall include the following: 1. City of Milton request for qualification cover page (information entered and signed: first page of this document) 2. City of Milton Disclosure form (signed) 3. Contractor Affidavit and Agreement (completed and signed) 4. Cover letter – This letter should include the following: a. Introductory remarks and a qualification summary: information provided shall include company profile listing: name, address, year established, type of ownership, and the size of company; b. Information about the overall makeup of the project team, including: the identity of all key personnel, a description of their respective responsibilities and duties, and each team member’s experience with similar technical projects; c. If any sub-consultants are to be used, a brief description of the proposed firm and the role for which they are to be utilized should be provided; and d. A Scope of Work including a specific outline of the work tasks that will be performed to carry out the intent of this contract. e. Miscellaneous i. Provide listing of any pending or settled lawsuits or professional liability claims in which any member of the consultant firm was involved during the past ten (10) years; ii. Provide the billing rates or range for each classification of key staff members, including sub-consultants; and iii. Additional information the respondent believes to be relevant to the selection efforts of the City may be included. B. Failure to Comply with Instructions. Consultants failing to comply with these instructions may be subject to 5 | RFQ 16-CD02 5 point deductions. The City may also choose to not evaluate, may deem non-responsive, and/or may disqualify from further consideration any qualifications that do not follow this RFQ format, are difficult to understand, are difficult to read, or are missing any requested information. C. Copies Required and Deadline for Receipt of Qualifications. One original and four (4) copies of each submittal (plus a CD) should be provided to the City. Qualifications must be received at the receptionist’s desk in Suite 107F prior to 2:00 PM,EST (local time) on August 23, 2016. Emailed responses to requests for qualifications are not acceptable. Qualifications will be opened at approximately 2:05 pm and names of consultants will be announced. D. Late Qualifications. Regardless of cause, late qualifications will not be accepted and will automatically be disqualified from further consideration. It shall be the consultant’s sole risk to assure delivery to the receptionist's desk at the designated office by the designated time. Late qualifications will not be opened and may be returned to the consultant at the expense of the consultant or destroyed if requested. 1.5 CONSULTANT'S CERTIFICATION A. Understanding of Specifications and Requirements. By submitting a response to this RFQ, consultant agrees to an understanding of and compliance with the specifications and requirements described in this RFQ. 1.6 COST OF PREPARING QUALIFICATIONS A. City Not Responsible for Preparation Costs. The costs for developing and delivering responses to this RFQ and any subsequent presentations of the qualification as requested by the City are entirely the responsibility of the consultant. The City is not liable for any expense incurred by the consultant in the preparation and presentation of their qualifications. B. All Timely Submitted Materials Become City Property. All materials submitted in response to this RFQ become the property of the City of Milton and are to be appended to any formal documentation, which would further define or expand any contractual relationship between the City and consultant resulting from this RFQ process. 6 | RFQ 16-CD02 6 SECTION 2: RFQ STANDARD INFORMATION 2.0 AUTHORITY This RFQ is issued under the authority of the City of Milton. The RFQ process is a procurement option allowing the award to be based on stated evaluation criteria. The RFQ states the relative importance of all evaluation criteria. No other evaluation criteria, other than as outlined in the RFQ, will be used. 2.1 CONSULTANT COMPETITION The City encourages free and open competition among consultants. Whenever possible, the City will design specifications, proposal requests, and conditions to accomplish this objective, consistent with the necessity to satisfy the City’s need to procure technically sound, cost-effective services and supplies. 2.2 RECEIPT OF QUALIFICATIONS AND PUBLIC INSPECTION A. Public Information. All information received in response to this RFQ, including copyrighted material, is deemed public information and will be made available for public viewing and copying after the time for receipt of qualifications has passed, and the award has been made, with the following four exceptions: (1) bona fide trade secrets meeting confidentiality requirements that have been properly marked, separated, and documented; (2) matters involving individual safety as determined by the City of Milton; (3) any company financial information requested by the City of Milton to determine vendor responsibility, unless prior written consent has been given by the consultant; and (4) other constitutional protections. B. Procurement Officer Review of Qualifications. Upon opening the submittals received in response to this RFQ, the procurement office will review the qualifications and separate out any information that meets the referenced exceptions in Section 2.2(A) above, providing the following conditions have been met: 1. Confidential information is clearly marked and separated from the rest of the submittal. 2. An affidavit from a consultant’s legal counsel attesting to and explaining the validity of the trade secret claim is attached to each submittal containing trade secrets. Please contact Honor Motes for additional information. 7 | RFQ 16-CD02 7 Information separated out under this process will be available for review only by the procurement office, the evaluation committee members, and limited other designees. Consultants must be prepared to pay all legal costs and fees associated with defending a claim for confidentiality in the event of a “right to know” (open records) request from another party. 2.3 CLASSIFICATION AND EVALUATION OF QUALIFICATIONS A. Initial Classification of Qualifications as Responsive or Nonresponsive. Qualifications may be found nonresponsive at any time during the evaluation process or contract negotiation, if any of the required information is not provided; or the qualification is not within the specifications described and required in the RFQ. If a qualification is found to be nonresponsive, it will not be considered further. B. Determination of Responsibility. The procurement office will determine if a consultant has met the standards of responsibility. Such a determination may be made at any time during the evaluation process and through contract negotiation if information surfaces that would result in a determination of nonresponsive. C. Evaluation of Qualifications. The evaluation committee will evaluate the remaining qualifications and recommend whether to award the contract to the highest scoring consultant or, if necessary, to seek discussion/negotiation in order to determine the highest scoring consultant. All responsive qualifications will be evaluated based on stated evaluation criteria. In scoring against stated criteria, the City may consider such factors as accepted industry standards and a comparative evaluation of all other qualified RFQ responses. These scores will be used to determine the most advantageous offering to the City. D. Completeness of Qualifications. Selection and award will be based on the consultant’s qualifications and other items outlined in this RFQ. Submitted responses may not include references to information located elsewhere, such as Internet websites or libraries, unless specifically requested. Information or materials presented by consultants outside the formal response or subsequent discussion/negotiation, if requested, will not be considered, will have no bearing on any award, and may result in the consultant being disqualified from further consideration. E. Opportunity for Discussion/Negotiation and/or Oral 8 | RFQ 16-CD02 8 Presentation/Product Demonstration. After receipt of all qualifications and prior to the determination of the award, the City may initiate discussions with one or more consultants should clarification or negotiation be necessary. Consultants may also be required to make an oral presentation and/or product demonstration to clarify their RFQ response or to further define their offer. In either case, consultants should be prepared to send qualified personnel to Milton, Georgia to discuss technical an d contractual aspects of the submittal. Oral presentations and product demonstrations, if requested, shall be at the consultant’s expense. F. Evaluation Committee Recommendation for Contract Award. The evaluation committee will provide a written recommendation for contract award. G. Request for Documents Notice. Upon concurrence with the evaluation committee’s recommendation for contract award, the procurement officer may issue a “Request for Documents Notice” to the highest scoring consultant to obtain the required insurance documents, contract performance security, and any other necessary documents. Receipt of the “Request for Documents Notice” does not constitute a contract and no work may begin until a contract signed by all parties is in place. H. Contract Negotiation. The procurement officer and/or city department representatives may begin contract negotiation with the responsive and responsible consultant whose submittal achieves the highest score and is, therefore, the most advantageous to the City. If contract negotiation is unsuccessful or the highest scoring consultant fails to provide necessary documents or information in a timely manner, or fails to negotiate in good faith, the City may terminate negotiations and begin negotiations with the next highest scoring consultant. I. Contract Award. Contract award, if any, will be made to the highest scoring consultant who provides all required documents and successfully completes contract negotiation. 2.4 RIGHTS RESERVED While the City has every intention to award a contract as a result of this RFQ, issuance of the RFQ in no way constitutes a commitment by the City of Milton to award and execute a contract. Upon a determination such 9 | RFQ 16-CD02 9 actions would be in its best interest, the City, in its sole discretion, reserves the right to: 1. Modify, cancel or terminate this RFQ, 2. Reject any or all qualifications received in response to this RFQ, 3. Select a consultant team without holding interviews, 4. Waive any undesirable, inconsequential, or inconsistent provisions of this RFQ which would not have significant impact on any submittal, 5. To request further documentation or information, and to discuss an RFQ submittal for any purpose in order to answer questions or to provide clarification, 6. Not award if it is in the best interest of the City not to proceed with contract execution; or 7. If awarded, terminate any contract in accordance with the terms and conditions of the contract if the City determines adequate funds are not available. SECTION 3: SCOPE OF PROJECT 3.1 GENERAL The City of Milton desires to strengthen its current Tree Preservation Ordinance. Accordingly, the City requests technical assistance so as to accomplish this initiative. It is anticipated as a two phase effort. The first phase (Phase I) will include an evaluation of the existing ordinance, followed by meetings with the City’s Planning Commission (which will serve as the Stakeholder Committee) for the purpose of assisting them with articulating a vision for the new ordinance. It is assumed that informational materials will be provided to assist them with this task. Phase II will include the presentation of a working draft of the proposed new ordinance to the Planning Commission. The Planning Commission will solicit public comment and hold public hearings on this matter. It is assumed that all public comment will be addressed and where appropriate, incorporated into a final draft for the Planning Commission’s approval. This draft will subsequently be presented to the City Council for their review and consideration. 3.2 SCOPE OF SERVICES A. Phase I 10 | RFQ 16-CD02 10 1. Assessment Meet with Community Development staff, including the City Arborist, to better understand the parameters of the current Tree Preservation Ordinance; review alternative municipal ordinances that have merit; Undertake an analysis of the current Tree Preservation Ordinance (Chapter 60, Article II of the City’s Code of Ordinances): Develop educational materials highlighting possible options for modifying the current ordinance, along with potential ramifications; Review the current requirements and limitations of the City’s Tree Fund; and, Review the requirements of the “Trees and Greenspace” section of the ARC Green Communities Program for possible incorporation into the new ordinance. B. Phase II 1. Development of a Vision Review Assessment findings with Planning Commission; Through the use of educational materials, including power point presentations, review with the Planning Commission best practices from other city/county tree ordinances; Discuss possible amendments to current Tree Preservation Ordinance and the impact on various constituencies including land owners, the community and the City; Finalize the Vision and attend up to two public comment meetings on the vision as proposed by Planning Commission. (Staff will assist with the organization of these meetings); and, Incorporate public comments into finalized vision. 2. Review of Draft Ordinance (with Planning Commission) Based on Vision, present proposed draft document to Planning Commission; Act as resource and attend up to two public comment meetings on proposed draft (Meetings will be organized by City staff.); Prepare presentation materials for these public comment meetings; 11 | RFQ 16-CD02 11 Present Planning Commission with final draft of proposed ordinance and make any subsequent changes as recommended by Planning Commission; Attend all Planning Commission meetings in which this topic is discussed; and, Planning Commission votes on final draft. 3. Review of Final Draft (with City Council) Present final draft document to City Council at a Council Workshop Meeting; Use power point presentation and other educational materials, as appropriate, to delineate highlights of the proposed ordinance; Propose methods for advising the public and tree care services of new tree protection regulations; Make changes to draft ordinance as per direction of City Council; , Present final draft to City Council for their consideration; and, Provide deliverables including electronic versions of all text and graphics that comprise new ordinance. SECTION 4: CONSULTANT QUALIFICATIONS 4.0 CITY’S RIGHT TO INVESTIGATE The City may make such investigations as deemed necessary to determine the ability of the consultant to provide the supplies and/or perform the services specified. 4.1 CONSULTANT INFORMATIONAL REQUIREMENTS Firms interested in providing the services described in this RFQ should be able to demonstrate experience in the areas described in Section 3. 12 | RFQ 16-CD02 12 SECTION 5: EVALUATION CRITERIA 5.0 EVALUATION CRITERIA The evaluation committee will review and evaluate the qualifications according to the following criteria: A selection team for the City will initially evaluate and score all submittals received. Qualifications not meeting the minimum requirements and those who are non-responsive will not be considered. 5.1 SUBMITTAL EVALUATION CRITERIA A. Project Staffing 30 pts Education and experience of the assigned staff Key personnel’s level of involvement Quality and experience of consultant and sub-consultants Proximity and availability of key personnel B. Qualifications of the Consultant 30 pts Experience and technical competence on similar projects C. Project Delivery 20 pts Quality of final work product Flexibility of the consultant to operate successfully within various work environments Ability to meet schedules D. Overall Fit of the Firm (or individual) to the Project 20 pts Ability of the firm to instill confidence in the firm’s (or individual’s) understanding of the project requirements Firm’s communication and problem solving methods and abilities. **Additional Scoring (Phase 2) will be offered solely to those consultants shortlisted for the Presentation/Interview Evaluation Process ** 13 | RFQ 16-CD02 13 SECTION 6: STANDARD CONTRACT INFORMATION 6.0 STANDARD CONTRACT The City’s standard contract is attached to this document as Appendix A. Consultant should notify the City of any terms within the standard contract that preclude them from responding to the RFQ. This notification must be made by the deadline for receipt of written/e-mailed questions or with the consultant’s RFQ response. Any requests for material, substantive, important exceptions to the standard contract will be addressed in any formal written addendum issued by the procurement officer in charge of the solicitation. The City reserves the right to address any non-material, minor, insubstantial exceptions to the standard contract with the highest scoring consultant at the time of contract negotiation. 6.1 ADDITIONAL CONTRACT PROVISIONS AND TERMS This RFQ and any addenda, the consultant’s RFQ response, including any amendments, a best and final offer, any clarification question responses, and any negotiations shall be included in any resulting contract. The City’s standard contract, attached as Appendix A, contains the contract terms and conditions which will form the basis of any contract negotiated between the City and the highest scoring consultant. The contract language contained in Appendix A does not define the total extent of the contract language that may be negotiated. In the event of a dispute as to the duties and responsibilities of the parties under this contract, the contract, along with any attachments prepared by the City, will govern in the same order of precedence as listed in the contract. 6.2 SUBCONSULTANT The highest scoring consultant will be the prime consultant if a contract is awarded and shall be responsible, in total, for all work of any sub-consultants. All sub-consultants, if any, must be listed in the qualifications. The City reserves the right to approve all sub-consultants. The Consultant shall be responsible to the City for the acts and omissions of all sub-consultants or agents and of persons directly or indirectly employed by such sub-consultants, and for the acts and omissions of persons employed directly by the Consultant. Further, nothing contained within this document or any contract documents created as a result of any contract awards derived from this RFQ shall create any contractual relationships between any subcontractor and the City. 6.3 GENERAL INSURANCE REQUIREMENTS See sample contract. 14 | RFQ 16-CD02 14 6.4 COMPLIANCE WITH WORKERS’ COMPENSATION ACT The Consultant is required to supply the City of Milton with proof of compliance with the Workers’ Compensation Act while performing work for the City. Neither the Consultant nor its employees are employees of the City. The proof of insurance/exemption must be received by the City of Milton within 10 working days of the Request for Documents Notice and must be kept current for the entire term of the contract. CONTRACTS WILL NOT BE ISSUED TO VENDORS WHO FAIL TO PROVIDE THE REQUIRED DOCUMENTATION WITHIN THE ALLOTTED TIME FRAME. 6.5 COMPLIANCE WITH LAWS The Consultant must, in performance of work under this contract, fully comply with all applicable federal, state, or local laws, rules and regulations, including the Civil Rights Act of 1964, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. Any subletting or sub-consulting by the Consultant subjects sub-consultants to the same provision. The Consultant agrees that the hiring of persons to perform the contract will be made on the basis of merit and qualifications and there will be no discrimination based upon race, color, religion, creed, political ideas, sex, age, marital status, physical or mental disability, or national origin by the persons performing the contract. 6.6 CONTRACT TERMINATION A-1 | RFQ 16-CD02 1 APPENDIX A – SAMPLE CONTRACT PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this_____ day of _____________, 20___ [INSERT DATE] (the “Effective Date”), by and between the CITY OF MILTON, GEORGIA, a municipal corporation of the State of Georgia, acting by and through its governing authority, the Mayor and City Council (hereinafter referred to as the “City”), and _____________________ [INSERT FULL LEGAL NAME OF CONSULTANT], a __________________ [INSERT STATE WHERE CONSULTANT ENTITY WAS FORMED (E.G., GEORGIA) AND THE TYPE OF ENTITY (E.G., CORPORATION, LIMITED LIABILITY COMPANY, PARTNERSHIP, ETC.)], (herein after referred to as the "Consultant"), collectively referred to herein as the "Parties." WITNESSETH: WHEREAS, City desires to retain Consultant to provide certain services in the completion of a Project (defined below); and WHEREAS, City finds that specialized knowledge, skills, and training are necessary to perform the Work (defined below) contemplated under this Agreement; and WHEREAS, Consultant has represented that it is qualified by training and experience to perform the Work; and WHEREAS, Consultant desires to perform the Work as set forth in this Agreement under the terms and conditions provided in this Agreement; and WHEREAS, the public interest will be served by this Agreement; and WHEREAS, Consultant has familiarized itself with the nature and extent of the Agreement, the Project, and the Work, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of Work. NOW, THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein, and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties do mutually agree as follows: A-2 | RFQ 16-CD02 2 I. SCOPE OF SERVICES AND TERMINATION DATE B. Agreement. The Agreement shall consist of this Professional Services Agreement and each of the Exhibits hereto, which are incorporated herein by reference, including: Exhibit “A” – City Solicitation Documents Exhibit “B” – Consultant Response/Proposal Exhibit “C” – Scope of Work Exhibit “D” – Contractor Affidavit Exhibit “E” – Subcontractor Affidavit Exhibit “F” – Key Personnel B. Project Description. The “Project” at issue in this Agreement is generally described as: _________________________________________________________________ [INSERT GENERAL PROJECT DESCRIPTION]. C. The Work. The Work to be completed under this Agreement (the “Work”) includes, but shall not be limited to, the work described in the Scope of Work provided in Exhibit “C”, attached hereto and incorporated herein by reference. Unless otherwise stated in Exhibit “C”, the Work includes all material, labor, insurance, tools, equipment, machinery, water, heat, utilities, transportation, facilities, services and any other miscellaneous items and work necessary to complete the Work. Some details necessary for proper execution and completion of the Work may not be specifically described in the Scope of Work, but they are a requirement of the Work if they are a usual and customary component of the contemplated services or are otherwise necessary for proper completion of the Work. D. Schedule, Completion Date, and Term of Agreement. Consultant understands that time is of the essence of this Agreement and warrants and represents that it will perform the Work in a prompt and timely manner, which shall not impose delays on the progress of the Work. The term of this Agreement (“Term”) shall commence as of the Effective Date, and the Work shall be completed, and the Agreement shall terminate, on or before __________________________ [INSERT EXPECTED DATE OF COMPLETION] (provided that certain obligations will survive termination/expiration of this Agreement). If the Term of this Agreement is longer than one year, the Parties agree that this Agreement, as required by O.C.G.A. § 36-60-13, shall terminate absolutely and without further obligation on the part of City on December 31 each calendar year of the Term [ □ unless this box is checked, in which case the Agreement shall terminate absolutely and without further obligation on the part of City at the end of City’s fiscal year each year of the Term], and further, that this Agreement shall automatically renew on January 1 of each subsequent calendar year [ □ unless this box is checked, in which case the Agreement shall automatically renew on the first day of each subsequent City fiscal year of the Ter m] absent City’s provision of written notice of non-renewal to Consultant at least five (5) days prior to the end of the then current calendar year [or fiscal year, as applicable]. Title to any supplies, materials, equipment, or other personal property shall remain in Consultant until fully paid for by City. A-3 | RFQ 16-CD02 3 II. WORK CHANGES A. Change Order Defined. A “Change Order” means a written modification of the Agreement, signed by representatives of City and Consultant with appropriate authorization. B. Right to Order Changes. City reserves the right to order changes in the Work to be performed under this Agreement by altering, adding to, or deducting from the Work. All such changes shall be incorporated in written Change Orders and executed by Consultant and City. Such Change Orders shall specify the changes ordered and any necessary adjustment of compensation and completion time. If the Parties cannot reach an agreement on the terms for performing the changed work within a reasonable time to avoid delay or other unfavorable impacts as determined by City in its sole discretion, City shall have the right to determine reasonable terms, and Consultant shall proceed with the changed work. B. Change Order Requirement. Any work added to the scope of this Agreement by a Change Order shall be executed under all the applicable conditions of this Agreement. No claim for additional compensation or extension of time shall be recognized, unless contained in a written Change Order duly executed on behalf of City and Consultant. C. Authority to Execute Change Order. The City Manager has authority to execute, without further action of the Mayor or City Council, any number of Change Orders so long as their total effect does not materially alter the terms of this Agreement or materially increase the Maximum Contract Price, as set forth in Section III(B) below. Any such Change Orders materially altering the terms of this Agreement, or any Change Order affecting the price where the Maximum Contract Price (as amended) is in excess of $50,000, must be approved by resolution of the Mayor and City Council. Amendments shall not result in a variance in price exceeding ten percent of the original contract amount. III. COMPENSATION AND METHOD OF PAYMENT A. Payment Terms. City agrees to pay Consultant for the Work performed and costs incurred by Consultant upon certification by City that the Work was actually performed and costs actually incurred in accordance with the Agreement. Compensation for Work performed and, if applicable, reimbursement for costs incurred shall be paid to Consultant upon City’s receipt and approval of invoices, setting forth in detail the services performed and costs incurred, along with all supporting documents requested by City to process the invoice. Invoices shall be submitted on a monthly basis, and such invoices shall reflect costs incurred versus costs budgeted. Any material deviations in tests or inspections performed, or times or locations required to complete such tests or inspections, and like deviations from the Work described in this Agreement shall be clearly communicated to City before charges are incurred and shall be handled through Change Orders as described in Section II above. City shall pay Consultant within thirty (30) days after appr oval of the invoice by City staff. B. Maximum Contract Price. The total amount paid under this Agreement as compensation for Work performed and reimbursement for costs incurred shall not, in any case, exceed $________________________[INSERT MAXIMUM CONTRACT PRICE] (the A-4 | RFQ 16-CD02 4 “Maximum Contract Price”), except as outlined in Section II(C) above, and Consultant represents that this amount is sufficient to perform all of the Work set forth in and contemplated by this Agreement. The compensation for Work performed shall be based upon ____________ [SPECIFY HOURLY RATE, FLAT FEE, OR OTHER BASIS]. C. Reimbursement for Costs. The Maximum Contract Price set forth in Section III(B) above includes all costs, direct and indirect, needed to perform the Work and complete the Project, and reimbursement for costs incurred shall be limited as follows: [CHECK ONE] □ There shall be no reimbursement for costs. □ Long distance telephone and telecommunications, facsimile transmission, normal postage and express mail, and photocopying charges and time shall be billed at cost. Supplies and outside services, transportation, lodging, meals and authorized subcontracts shall be billed at cost plus no more than a 10% administrative burden. Automobile mileage shall be no more than the current deductible rate set by the Internal Revenue Service. In no event shall the total reimbursement for costs incurred during a particular month exceed ______________ [INSERT PERCENTAGE IF BOX CHECKED FOR THIS PARAGRAPH] percent of the total amount due for Work for that particular month. IV. COVENANTS OF CONSULTANT A. Expertise of Consultant; Licenses, Certification and Permits. Consultant accepts the relationship of trust and confidence established between it and City, recognizing that City’s intention and purpose in entering into this Agreement is to engage an entity with the requisite capacity, experience, and professional skill and judgment to provide the Work in pursuit of the timely and competent completion of the Work undertaken by Consultant under this Agreement. Consultant shall employ only persons duly qualified in the appropriate area of expertise to perform the Work described in this Agreement. Consultant covenants and declares that it has obtained all diplomas, certificates, licenses, permits or the like required of Consultant by any and all national, state, regional, county, or local boards, agencies, commissions, committees or other regulatory bodies in order to perform the Work contracted for under this Agreement. Further, Consultant agrees that it will perform all Work in accordance with the standard of care and quality ordinarily expected of competent professionals and in compliance with all federal, state, and local laws, regulations, codes, ordinances, or orders applicable to the Project, including, but not limited to, any applicable records retention requirements and Georgia’s Open Records Act (O.C.G.A. § 50-18-71, et seq.). Any additional work or costs incurred as a result of error and/or omission by Consultant as a result of not meeting the applicable standard of care or quality will be provided by Consultant at no additional cost to City. This provision shall survive termination of this Agreement. B. Budgetary Limitations. Consultant agrees and acknowledges that budgetary limitations are not a justification for breach of sound principals of Consultant’s profession and industry. Consultant shall take no calculated risk in the performance of the Work. Specifically, Consultant agrees that, in the event it cannot perform the Work within the budgetary limitations established without disregarding sound principles of Consultant’s profession and industry, A-5 | RFQ 16-CD02 5 Consultant will give written notice immediately to City. C. City’s Reliance on the Work. Consultant acknowledges and agrees that City does not undertake to approve or pass upon matters of expertise of Consultant and that, therefore, Cit y bears no responsibility for Consultant’s Work performed under this Agreement. Consultant acknowledges and agrees that the acceptance of Work by City is limited to the function of determining whether there has been compliance with what is required to be produced under this Agreement. City will not, and need not, inquire into adequacy, fitness, suitability or correctness of Consultant’s performance. Consultant further agrees that no approval of designs, plans, specifications or other work product by any person, body or agency shall relieve Consultant of the responsibility for adequacy, fitness, suitability, and correctness of Consultant’s Work under professional and industry standards, or for performing services under this Agreement in accordance with sound and accepted professional and industry principles. D. Consultant’s Reliance on Submissions by City. Consultant must have timely information and input from City in order to perform the Work required under this Agreement. Consultant is entitled to rely upon information provided by City, but Consultant shall provide immediate written notice to City if Consultant knows or reasonably should know that any information provided by City is erroneous, inconsistent, or otherwise problematic. E. Consultant’s Representative. _____________________ [INSERT NAME] shall be authorized to act on Consultant’s behalf with respect to the Work as Consultant’s designated representative, provided that this designation shall not relieve either Party of any written notice requirements set forth elsewhere in this Agreement. F. Assignment of Agreement. Consultant covenants and agrees not to assign or transfer any interest in, or delegate any duties of this Agreement, without the prior express written consent of City. As to any approved subcontractors, Consultant shall be solely responsible for reimbursing them, and City shall have no obligation to them. G. Responsibility of Consultant and Indemnification of City. Consultant covenants and agrees to take and assume all responsibility for the Work rendered in connection with this Agreement. Consultant shall bear all losses and damages directly or indirectly resulting to it and/or City on account of the performance or character of the Work rendered pursuant to this Agreement. Consultant shall defend, indemnify and hold harmless City and City’s elected and appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers (individually an “Indemnified Party” and collectively “Indemnified Parties”) from and against any and all claims, suits, actions, judgments, injuries, damages, losses, costs, expenses and liability of any kind whatsoever, including but not limited to attorney’s fees and costs of defense (“Liabilities”), which may arise from or be the result of an alleged willful, negligent or tortious act or omission arising out of the Work, performance of contracted services, or operations by Consultant, any subcontractor, anyone directly or indirectly employed by Consultant or subcontractor or anyone for whose acts or omissions Consultant or subcontractor may be liable, regardless of whether or not the act or omission is caused in part by a party indemnified hereunder; provided that this indemnity obligation shall only apply to the extent Liabilities are caused by or result from the negligence, recklessness, or intentionally wrongful A-6 | RFQ 16-CD02 6 conduct of the Consultant or other persons employed or utilized by the Consultant in the performance of this Agreement. This indemnity obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against an Indemnified Party, by any employee of Consultant, its subcontractor, anyone directly or indirectly employed by Consultant or subcontractor or anyone for whose acts Consultant or subcontractor may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for Consultant or any subcontractor under workers’ or workmen’s compensation acts, disability benefit acts or other employee benefit acts. This obligation to indemnify, defend, and hold harmless the Indemnified Party(ies) shall survive expiration or termination of this Agreement, provided that the claims are based upon or arise out of actions or omissions that occurred during the performance of this Agreement. H. Independent Contractor. Consultant hereby covenants and declares that it is engaged in an independent business and agrees to perform the Work as an independent contractor and not as the agent or employee of City. Nothing in this Agreement shall be construed to make Consultant or any of its employees, servants, or subcontractors, an employee, servant or agent of City for any purpose. Consultant agrees to be solely responsible for its own matters relating to the time and place the Work is performed and the method used to perform such Work; the instrumentalities, tools, supplies and/or materials necessary to complete the Work; hiring of consultants, agents or employees to complete the Work; and the payment of employees, including benefits and compliance with Social Security, withholding and all other regulations governing such matters. Consultant agrees to be solely responsible for its own acts and those of its subordinates, employees, and subcontractors during the life of this Agreement. There shall be no contractual relationship between any subcontractor or supplier and City by virtue of this Agreement with Consultant. Any provisions of this Agreement that may appear to give City the right to direct Consultant as to the details of the services to be performed by Consultant or to exercise a measure of control over such services will be deemed to mean that Consultant shall follow the directions of City with regard to the results of such services only. It is further understood that this Agreement is not exclusive, and City may hire additional entities to perform the Work related to this Agreement. Inasmuch as City and Consultant are independent of each other, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed by both Parties hereto. Consultant agrees not to represent itself as City’s agent for any purpose to any party or to allow any employee of Consultant to do so, unless specifically authorized, in advance and in writing, to do so, and then only for the limited purpose stated in such authorization. Consultant shall assume full liability for any contracts or agreements Consultant enters into on behalf of City without the express knowledge and prior written consent of City. I. Insurance. (1) Requirements: Consultant shall have and maintain in full force and effect A-7 | RFQ 16-CD02 7 for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work by Consultant, its agents, representatives, employees or subcontractors. All policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. (2) Minimum Limits of Insurance: Consultant shall maintain the following insurance policies with coverage and limits no less than: (a) Commercial General Liability coverage of at least $1,000,000 (one million dollars) combined single limit per occurrence and $2,000,000 (two million dollars) aggregate for comprehensive coverage including for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (b) Commercial Automobile Liability (owned, non-owned, hired) coverage of at least $1,000,000 (one million dollars) combined single limit per occurrence for comprehensive coverage including bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (c) Professional Liability of at least $1,000,000 (one million dollars) limit for claims arising out of professional services and caused by Consultant’s errors, omissions, or negligent acts. (d) Workers’ Compensation limits as required by the State of Georgia and Employers’ Liability limits of $1,000,000 (one million dollars) per occurrence or disease. (If Consultant is a sole proprietor, who is otherwise not entitled to coverage under Georgia’s Workers’ Compensation Act, Consultant must secure Workers’ Compensation coverage approved by both the State Board of Workers’ Compensation and the Commissioner of Insurance. The amount of such coverage shall be the same as what is otherwise required of employers entitled to coverage under the Georgia Workers’ Compensation Act. Further, Consultant shall provide a certificate of insurance indicating that such coverage has been secured and that no individual has been excluded from coverage.) (e) Commercial Umbrella Liability Coverage: $ ________________ (_____________) [INSERT AMOUNT OF COVERAGE REQUIRED, IF ANY, OR STATE “N/A” IF NOT APPLICABLE] per occurrence shall be provided and will apply over all liability policies, without exception, including but not limited to Commercial General Liability, Commercial Automobile Liability, Employers’ A-8 | RFQ 16-CD02 8 Liability, and Professional Liability. [CITY MAY WANT TO INCLUDE OTHER INSURANCE REQUIREMENTS, DEPENDING UPON THE TYPE OF PROJECT AT ISSUE (E.G., EMPLOYEE DISHONESTY/ CRIMES COVERAGE IF CONTRACTORS HAVE ACCESS TO CITY BUILDINGS).] (3) Deductibles and Self-Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by City in writing so that City may ensure the financial solvency of Consultant; self-insured retentions should be included on the certificate of insurance. (4) Other Insurance Provisions: Each policy shall contain, or be endorsed to contain, the following provisions respectively: (a) General Liability, Automobile Liability and (if applicable) Umbrella Liability Coverage. (ii) Additional Insured Requirement. City and City’s elected and appointed officials, officers, boards, commissioners, employees, representatives, consultants, servants, agents and volunteers (individually “Insured Party” and collectively “Insured Parties”) shall be named as additional insureds as respects: liability arising out of activities performed by or on behalf of Consultant; products and completed operations of Consultant; premises owned, leased, or used by Consultant; automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the Insured Parties. Nothing contained in this section shall be construed to require the Consultant to provide liability insurance coverage to any Insured Party for claims asserted against such Insured Party for its sole negligence. (ii) Primary Insurance Requirement. Consultant’s insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self-insurance available to the Insured Parties. Any insurance or self-insurance maintained by the Insured Parties shall be in excess of Consultant’s insurance and shall not contribute with it. (iii) Reporting Requirement. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Insured Parties. (iv) Separate Coverage. Coverage shall state that Consultant’s A-9 | RFQ 16-CD02 9 insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to limits of insurance provided. (v) Defense Costs/Cross Liability. Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. (vi) Subrogation. The insurer shall agree to waive all rights of subrogation against the Insured Parties for losses arising from Work performed by Consultant for City. (b) Workers’ Compensation Coverage. The insurer providing Workers’ Compensation Coverage will agree to waive all rights of subrogation against the Insured Parties for losses arising from Work performed by Consultant for City. (c) All Coverages. (i) Notice Requirement. Each insurance policy required by this Agreement shall be endorsed to state that coverage shall not be suspended, voided, or canceled except after thirty (30) calendar days prior written notice (or 10 calendar days if due to non-payment) has been given to City. City reserves the right to accept alternate notice terms and provisions, provided they meet the minimum requirements under Georgia law. (ii) Starting and Ending Dates. Policies shall have concurrent starting and ending dates. (iii) Incorporation of Indemnification Obligations. Policies shall include an endorsement incorporating the indemnification obligations assumed by Consultant under the terms of this Agreement, including but not limited to Section IV(G) of this Agreement. (5) Acceptability of Insurers: The insurance to be maintained by Consultant must be issued by a company licensed or approved by the Insurance Commissioner to transact business in the State of Georgia. Such insurance policies shall be placed with insurer(s) with an A.M. Best Policyholder’s rate of no less than “A-” and with a financial rating of Class VII or greater. The Consultant shall be responsible for any delay resulting from the failure of its insurer to provide proof of coverage in the proscribed form. A-10 | RFQ 16-CD02 10 (6) Verification of Coverage: Consultant shall furnish to City for City approval certificates of insurance and endorsements to the policies evidencing all coverage required by this Agreement prior to the start of work. Without limiting the general scope of this requirement, Consultant is specifically required to provide an endorsement naming City as an additional insured when required. The certificates of insurance and endorsements for each insurance policy are to be on a form utilized by Consultant’s insurer in its normal course of business and are to be signed by a person authorized by that insurer to bind coverage on its behalf, unless alternate sufficient evidence of their validity and incorporation into the policy is provided. City reserves the right to require complete, certified copies of all required insurance policies at any time. Consultant shall provide proof that any expiring coverage has been renewed or replaced prior to the expiration of the coverage. (7) Subcontractors: Consultant shall either (1) ensure that its insurance policies (as described herein) cover all subcontractors and the Work performed by such subcontractors or (2) ensure that any subcontractor secures separate policies covering that subcontractor and its Work. All coverage for subcontractors shall be subject to all of the requirements stated in this Agreement, including, but not limited to, naming the Insured Parties as additional insureds. (8) Claims-Made Policies: Consultant shall extend any claims-made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is later, and have an effective date which is on or prior to the Effective Date. (9) City as Additional Insured and Loss Payee: City shall be named as an additional insured and loss payee on all policies required by this Agreement, except City need not be named as an additional insured and loss payee on any Professional Liability policy or Workers’ Compensation policy. (10) Progress Payments: The making of progress payments to Consultant shall not be construed as relieving Consultant or its subcontractors or insurance carriers from providing the coverage required in this Agreement. J. Employment of Unauthorized Aliens Prohibited – E-Verify Affidavit. Pursuant to O.C.G.A. § 13-10-91, City shall not enter into a contract for the physical performance of services unless: (1) Consultant shall provide evidence on City-provided forms, attached hereto as Exhibits “D” and “E” (affidavits regarding compliance with the E- Verify program to be sworn under oath under criminal penalty of false swearing pursuant to O.C.G.A. § 16-10-71), that it and Consultant’s subcontractors have registered with, are authorized to use and use the A-11 | RFQ 16-CD02 11 federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91, and that they will continue to use the federal work authorization program throughout the contract period, or (2) Consultant provides evidence that it is not required to provide an affidavit because it is an individual (not a company) licensed pursuant to Title 26 or Title 43 or by the State Bar of Georgia and is in good standing. Consultant hereby verifies that it has, prior to executing this Agreement, executed a notarized affidavit, the form of which is provided in Exhibit “D”, and submitted such affidavit to City or provided City with evidence that it is an individual not required to provide such an affidavit because it is licensed and in good standing as noted in sub-subsection (2) above. Further, Consultant hereby agrees to comply with the requirements of the federal Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02. In the event Consultant employs or contracts with any subcontractor(s) in connection with the covered contract, Consultant agrees to secure from such subcontractor(s) attestation of the subcontractor’s compliance with O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 by the subcontractor’s execution of the subcontractor affidavit, the form of which is attached hereto as Exhibit “E”, which subcontractor affidavit shall become part of the Consultant/subcontractor agreement, or evidence that the subcontractor is not required to provide such an affidavit because it is an individual licensed and in good standing as noted in sub-subsection (2) above. If a subcontractor affidavit is obtained, Consultant agrees to provide a completed copy to City within five (5) business days of receipt from any subcontractor. Where Consultant is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall be authorized to conduct an inspection of Consultant’s and Consultant’s subcontractors’ verification process at any time to determine that the verification was correct and complete. Consultant and Consultant’s subcontractors shall retain all documents and records of their respective verification process for a period of five (5) years following completion of the contract. Further, where Consultant is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall further be authorized to conduct periodic inspections to ensure that no City Consultant or Consultant’s subcontractors employ unauthorized aliens on City contracts. By entering into a contract with City, Consultant and Consultant’s subcontractors agree to cooperate with any such investigation by making their records and personnel available upon reasonable notice for inspection and questioning. Where Consultant or Consultant’s subcontractors are found to have employed an unauthorized alien, the City Manager or his/her designee may report same to the Department of Homeland Security. Consultant’s failure to cooperate with the investigation may be sanctioned by termination of the Agreement, and Consultant shall be liable for all damages and delays occasioned by City thereby. A-12 | RFQ 16-CD02 12 Consultant agrees that the employee-number category designated below is applicable to Consultant. [Information only required if a contractor affidavit is required pursuant to O.C.G.A. § 13-10-91.] [DESIGNATE/MARK APPROPRIATE CATEGORY] ____ 500 or more employees. ____ 100 or more employees. ____ Fewer than 100 employees. Consultant hereby agrees that, in the event Consultant employs or contracts with any subcontractor(s) in connection with this Agreement and where the subcontractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, Consultant will secure from the subcontractor(s) such subcontractor(s’) indication of the above employee-number category that is applicable to the subcontractor. The above requirements shall be in addition to the requirements of state and federal law, and shall be construed to be in conformity with those laws. K. Records, Reports and Audits. (1) Records: (a) Books, records, documents, account legers, data bases, and similar materials relating to the Work performed for City under this Agreement (“Records”) shall be established and maintained by Consultant in accordance with applicable law and requirements prescribed by City with respect to all matters covered by this Agreement. Except as otherwise authorized or required, such Records shall be maintained for at least three (3) years from the date that final payment is made to Consultant by City under this Agreement. Furthermore, Records that are the subject of audit findings shall be retained for three (3) years or until such audit findings have been resolved, whichever is later. (b) All costs claimed or anticipated to be incurred in the performance of this Agreement shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. (2) Reports and Information: Upon request, Consultant shall furnish to City any and all Records in the form requested by City. All Records provided electronically must be in a format compatible with City’s computer systems A-13 | RFQ 16-CD02 13 and software. (3) Audits and Inspections: At any time during normal business hours and as often as City may deem necessary, Consultant shall make available to City or City’s representative(s) for examination all Records. Consultant will permit City or City’s representative(s) to audit, examine, and make excerpts or transcripts from such Records. Consultant shall provide proper facilities for City or City’s representative(s) to access and inspect the Records, or, at the request of City, shall make the Records available for inspection at City’s office. Further, Consultant shall permit City or City’s representative(s) to observe and inspect any or all of Consultant’s facilities and activities during normal hours of business for the purpose of evaluating Consultant’s compliance with the terms of this Agreement. In such instances, City or City’s representative(s) shall not interfere with or disrupt such activities. L. Ethics Code; Conflict of Interest. Consultant agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics or any other similar law or regulation. Consultant certifies that to the best of its knowledge no circumstances exist which will cause a conflict of interest in performing the Work. Should Consultant become aware of any circumstances that may cause a conflict of interest during the Term of this Agreement, Consultant shall immediately notify City. If City determines that a conflict of interest exists, City may require that Consultant take action to remedy the conflict of interest or terminate the Agreement without liability. City shall have the right to recover any fees paid for services rendered by Consultant when such services were performed while a conflict of interest existed if Consultant had knowledge of the conflict of interest and did not notify City within five (5) business days of becoming aware of the existence of the conflict of interest. Consultant and City acknowledge that it is prohibited for any person to offer, give, or agree to give any City employee or official, or for any City employee or official to solicit, demand, accept, or agree to accept from another person, a gratuity of more than nominal value or rebate or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. Consultant and City further acknowledge that it is prohibited for any payment, gratuity, or offer of employment to be made by or on behalf of a sub-consultant under a contract to the prime Consultant or higher tier sub- consultant, or any person associated therewith, as an inducement for the award of a subcontract or order. M. Confidentiality. Consultant acknowledges that it may receive confidential information of City and that it will protect the confidentiality of any such confidential information and will require any of its subcontractors, consultants, and/or staff to likewise protect such confidential information. Consultant agrees that confidential information it learns or receives or such reports, information, opinions or conclusions that Consultant creates under this Agreement A-14 | RFQ 16-CD02 14 shall not be made available to, or discussed with, any individual or organization, including the news media, without prior written approval of City. Consultant shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City information whether specifically deemed confidential or not. Consultant acknowledges that City’s disclosure of documentation is governed by Georgia’s Open Records Act, and Consultant further acknowledges that if Consultant submits records containing trade secret information, and if Consultant wishes to keep such records confidential, Consultant must submit and attach to such records an affidavit affirmatively declaring that specific information in the records constitutes trade secrets pursuant to Article 27 of Chapter 1 of Title 10, and the Parties shall follow the requirements of O.C.G.A. § 50-18-72(a)(34) related thereto. N. Key Personnel. All of the individuals identified in Exhibit “F”, attached hereto, are necessary for the successful completion of the Work due to their unique expertise and depth and breadth of experience. There shall be no change in Consultant’s Project Manager or members of the Project team, as listed in Exhibit “F”, without written approval of City. Consultant recognizes that the composition of this team was instrumental in City’s decision to award the Work to Consultant and that compelling reasons for substituting these individuals must be demonstrated for City’s consent to be granted. Any substitutes shall be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this paragraph shall constitute a material breach of Consultant’s obligations under this Agreement and shall be grounds for termination. O. Meetings. Consultant is required to meet with City’s personnel, or designated representatives, to resolve technical or contractual problems that may occur during the Term of this Agreement at no additional cost to City. Meetings will occur as problems arise and will be coordinated by City. City shall inform Consultant’s Representative of the need for a meeting and of the date, time and location of the meeting at least three (3) full business days prior to the date of the meeting. Face-to-face meetings are desired. However, at Consultant’s option and expense, a conference call meeting may be substituted. Consistent failure to participate in problem resolution meetings, two consecutive missed or rescheduled meetings, or failure to make a good faith effort to resolve problems, may result in termination of this Agreement for cause. P. Authority to Contract. The individual executing this Agreement on behalf of Consultant covenants and declares that it has obtained all necessary approvals of Consultant’s board of directors, stockholders, general partners, limited partners or similar authorities to simultaneously execute and bind Consultant to the terms of this Agreement, if applicable. Q. Ownership of Work. All reports, designs, drawings, plans, specifications, schedules, work product and other materials, including, but not limited to, those in electronic form, prepared or in the process of being prepared for the Work to be performed by Consultant (“Materials”) shall be the property of City, and City shall be entitled to full access and copies of all Materials in the form prescribed by City. Any Materials remaining in the hands of Consultant or subcontractor upon completion or termination of the Work shall be delivered immediately to City whether or not the Project or Work is commenced or completed; provided, however, that Consultant may retain a copy of any deliverables for its records. Consultant assumes all risk of A-15 | RFQ 16-CD02 15 loss, damage or destruction of or to Materials. If any Materials are lost, damaged or destroyed before final delivery to City, Consultant shall replace them at its own expense. Any and all copyrightable subject matter in all Materials is hereby assigned to City, and Consultant agrees to execute any additional documents that may be necessary to evidence such assignment. R. Nondiscrimination. In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, Consu ltant agrees that, during performance of this Agreement, Consultant, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, Consultant agrees to comply with all applicable implementing regulations and shall include the provisions of this paragraph in every subcontract for services contemplated under this Agreement. V. COVENANTS OF CITY B. Right of Entry. City shall provide for right of entry for Consultant and all necessary equipment as required for Consultant to complete the Work; provided that Consultant shall not unreasonably encumber the Project site(s) with materials or equipment. B. City’s Representative. ______________________ [INSERT NAME] shall be authorized to act on City’s behalf with respect to the Work as City’s designated representative on this Project; provided that any changes to the Work or the terms of this Agreement must be approved as provided in Section II above. VI. TERMINATION A. For Convenience. City may terminate this Agreement for convenience at any time upon providing written notice thereof at least seven (7) calendar days in advance of the termination date. B. For Cause. Consultant shall have no right to terminate this Agreement prior to completion of the Work, except in the event of City’s failure to pay Consultant within thirty (30) calendar days of Consultant providing City with notice of a delinquent payment and an opportunity to cure. In the event of Consultant’s breach or default under this Agreement, City may terminate this Agreement for cause. City shall give Consultant at least seven (7) calendar days’ written notice of its intent to terminate the Agreement for cause and the reasons therefor. If Consultant fails to cure the breach or default within that seven (7) day period, or otherwise remedy the breach or default to the reasonable satisfaction of City, then City may, at its election: (a) in writing terminate the Agreement in whole or in part; (b) cure such default itself and charge Consultant for the costs of curing the default against any sums due or which become due to Consultant under this Agreement; and/or (c) pursue any other remedy then available, at law or in equity, to City for such default. C. Statutory Termination. In compliance with O.C.G.A. § 36-60-13, this Agreement shall be deemed terminated as provided in I(D) of this Agreement. Further, this Agreement shall A-16 | RFQ 16-CD02 16 terminate immediately and absolutely at such time as appropriated or otherwise unobligated funds are no longer available to satisfy the obligation of City. D. Payment Upon Termination. Upon termination, City shall provide for payment to Consultant for services rendered and, where authorized, expenses incurred prior to the termination date; provided that, where this Agreement is terminated for cause, City may deduct from such payment any portion of the cost for City to complete (or hire someone to complete) the Work, as determined at the time of termination, not otherwise covered by the remaining unpaid Maximum Contract Price. E. Conversion to Termination for Convenience. If City terminates this Agreement for cause and it is later determined that City did not have grounds to do so, the termination will be converted to and treated as a termination for convenience under the terms of Section VI(A) above. F. Requirements Upon Termination. Upon termination, Consultant shall: (1) promptly discontinue all services, cancel as many outstanding obligations as possible, and not incur any new obligations, unless the City directs otherwise; and (2) promptly deliver to City all data, drawings, reports, summaries, and such other information and materials as may have been generated or used by Consultant in performing this Agreement, whether completed or in process, in the form specified by City. G. Reservation of Rights and Remedies. The rights and remedies of City and Consultant provided in this Article are in addition to any other rights and remedies provided under this Agreement or at law or in equity. VII. MISCELLANEOUS A. Entire Agreement. This Agreement, including any exhibits hereto, constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. No oth er agreement, statement or promise relating to the subject matter of this Agreement not contained in this Agreement shall be valid or binding. This Agreement may be modified or amended only by a written Change Order (as provided in Section II above) or other document signed by representatives of both Parties with appropriate authorization. B. Successors and Assigns. Subject to the provision of this Agreement regarding assignment, this Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the respective Parties. C. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia without regard to choice of law principles. If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the rules, regulations, statutes and laws of the State of Georgia will control. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia, or the U.S. District Court for the Northern District of Georgia – Atlanta Division, and Consultant submits to the jurisdiction and venue of such court. A-17 | RFQ 16-CD02 17 D. Captions and Severability. All headings herein are intended for convenience and ease of reference purposes only and in no way define, limit or describe the scope or intent thereof, or of this Agreement, or in any way affect this Agreement. Should any article(s) or section(s) of this Agreement, or any part thereof, later be deemed illegal, invalid or unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed, and the remainder of this Agreement shall remain in full force and effect to the extent possible as if this Agreement had been executed with the invalid portion hereof eliminated, it being the intention of the Parties that they would have executed the remaining portion of this Agreement without including any such part, parts, or portions that may for any reason be hereafter declared in valid. E. Business License. Prior to commencement of the Work to be provided hereunder, Consultant shall apply to City for a business license, pay the applicable business license fee, and maintain said business license during the Term of this Agreement, unless Consultant provides evidence that no such license is required. F. Notices. (1) Communications Relating to Day-to-Day Activities. All communications relating to the day-to-day activities of the Work shall be exchanged between City’s Representative (named above) for City and Consultant’s Representative (named above) for Consultant. (2) Official Notices. All other notices, requests, demands, writings, or correspondence, as required by this Agreement, shall be in writing and shall be deemed received, and shall be effective, when: (1) personally delivered, or (2) on the third day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Party at the address given below, or at a substitute address previously furnished to the other Party by written notice in accordance herewith. NOTICE TO CITY shall be sent to: City Manager City of Milton, Georgia 13000 Deerfield Parkway, Suite 107F Milton, Georgia 30004 NOTICE TO CONSULTANT shall be sent to: [INSERT CONTACT INFORMATION/ADDRESS] ____________________________ ____________________________ ____________________________ ____________________________ A-18 | RFQ 16-CD02 18 G. Waiver of Agreement. No failure by City to enforce any right or power granted under this Agreement, or to insist upon strict compliance by Consultant with this Agreement, and no custom or practice of City at variance with the terms and conditions of this Agreement shall constitute a general waiver of any future breach or default or affect City’s right to demand exact and strict compliance by Consultant with the terms and conditions of this Agreement. Further, no express waiver shall affect any Term or condition other than the one specified in such waiver, and that one only for the time and manner specifically stated. H. Survival. All sections of this Agreement which by their nature should survive termination will survive termination, including, without limitation, confidentiality obligations and insurance maintenance requirements. II. No Third Party Rights. This Agreement shall be exclusively for the benefit of the Parties and shall not provide any third parties with any remedy, claim, liability, reimbursement, cause of action or other right. J. Sovereign Immunity; Ratification. Nothing contained in this Agreement shall be construed to be a waiver of City’s sovereign immunity or any individual’s qualified, good faith or official immunities. Ratification of this Agreement by a majority of the Mayor and City Council shall authorize the Mayor to execute this Agreement on behalf of City. K. No Personal Liability. Nothing herein shall be construed as creating any individual or personal liability on the part of any of City’s elected or appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys or volunteers. No such individual shall be personally liable to Consultant or any successor in interest in the event of any default or breach by City or for any amount which may become due to Consultant or successor or on any obligation under the terms of this Agreement. Likewise, Consultant’s performance of services under this Agreement shall not subject Consultant’s individual employees, officers, or directors to any personal contractual liability, except where Consultant is a sole proprietor. The Parties agree that, except where Consultant is a sole proprietor, their sole and exclusive remedy, claim, demand or suit for contractual liability shall be directed and/or asserted only against Consultant or City, respectively, and not against any elected or appointed official, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers. L. Counterparts; Agreement Construction and Interpretation. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. Consultant represents that it has reviewed and become familiar with this Agreement and has notified City of any discrepancies, conflicts or errors herein. In the event of a conflict in the terms of this Agreement and/or the exhibits attached hereto, the terms most beneficial to City shall govern. The Parties hereto agree that, if an ambiguity or question of intent or interpretation arises, this Agreement is to be construed as if the Parties had drafted it jointly, as opposed to being construed against a Party because it was responsible for drafting one or more provisions of the Agreement. In the interest of brevity, the Agreement may omit modifying words such as “all” and “any” and A-19 | RFQ 16-CD02 19 articles such as “the” and “an,” but the fact that a modifier or an article is absent from one statement and appears in another is not intended to affect the interpretation of either statement. Words or terms used as nouns in the Agreement shall be inclusive of their singular and plural forms, unless the context of their usage clearly requires contrary meaning. M. Force Majeure. Neither City nor Consultant shall be liable for its respective non- negligent or non-willful failure to perform or shall be deemed in default with respect to the failure to perform (or cure a failure to perform) any of its respective duties or obligations under this Agreement or for any delay in such performance due to: (i) any cause beyond its respective reasonable control; (ii) any act of God; (iii) any change in applicable governmental rules or regulations rendering the performance of any portion of this Agreement legally impossible; (iv) earthquake, fire, explosion or flood; (v) strike or labor dispute, excluding strikes or labor disputes by employees and/or agents of CONSULTANT; (vi) delay or failure to act by any governmental or military authority; or (vii) any war, hostility, embargo, sabotage, civil disturbance, riot, insurrection or invasion. In such event, the time for performance shall be extended by an amount of time equal to the period of delay caused by such acts, and all other obligations shall remain intact. N. Material Condition. Each term of this Agreement is material, and Consultant’s breach of any term of this Agreement shall be considered a material breach of the entire Agreement and shall be grounds for termination or exercise of any other remedies available to City at law or in equity. IN WITNESS WHEREOF City and Consultant have executed this Agreement, effective as of the Effective Date first above written. [SIGNATURES ON FOLLOWING PAGE] A-20 | RFQ 16-CD02 20 CONSULTANT: _____________________________ [INSERT FULL LEGAL NAME OF CONSULTANT] Signature: ___________________________________ Print Name: _____________________________ Title: [CIRCLE ONE] President/Vice President (Corporation) General Partner (Partnership/Limited Partnership) Member/Manager (LLC) Owner (Sole Proprietorship/Individual) [CORPORATE SEAL] (required if corporation) Attest/Witness: Signature: _______________________________ Print Name: _____________________________ Title: __________________________________ (Assistant) Corporate Secretary (required if corporation) CITY OF MILTON, GEORGIA ________________________________________ By: Joe Lockwood, Mayor [CITY SEAL] Attest: Signature: ________________________________ Print Name: ______________________________ Title: City Clerk Approved as to form: _______________________________ City Attorney A-1 | RFQ 16-CD02 EXHIBIT “A” [Insert City Solicitation Documents] A-1 | RFQ 16-CD02 EXHIBIT “B” A-1 | RFQ 16-CD02 EXHIBIT “C” [INSERT SCOPE OF WORK – May reference agreed upon Scope of Work from “Exhibit A” or “Exhibit B” or insert new negotiated/agreed upon Scope of Work] A-1 | RFQ 16-CD02 EXHIBIT “D” STATE OF ____________ COUNTY OF ___________ CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13 -10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milt on, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13 -10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: _________________________________ Federal Work Authorization User Identification Number _________________________________ Date of Authorization [INSERT NAME OF CONTRACTOR] Name of Contractor [INSERT NAME OF PROJECT] Name of Project City of Milton, Georgia Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on _________, 20___ in _____________________ (city), ______ (state). _________________________________ Signature of Authorized Officer or Agent _______________________________ Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF ______________, 20___. _________________________________ NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: _________________________________ A-2 | RFQ 16-CD02 EXHIBIT “E” STATE OF _____________ COUNTY OF ___________ SUBCONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13 -10- 91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with _______________________ (name of contractor) on behalf of the City of Milton, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice that a sub -subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must forward, within five (5) business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: _________________________________ Federal Work Authorization User Identification Number _________________________________ Date of Authorization _________________________________ Name of Contractor [INSERT NAME OF PROJECT] Name of Project City of Milton, Georgia Name of Public Employer My Commission Expires: _________________________________ I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on _________, 20__ in _____________________ (city), ______ (state). _________________________________ Signature of Authorized Officer or Agent _______________________________ Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF ______________, 20___. _________________________________ NOTARY PUBLIC [NOTARY SEAL] EXHIBIT “F” The following individuals are designated as Key Personnel under this Agreement and, as such, are necessary for the successful prosecution of the Work: [INSERT KEY PERSONNEL BELOW, OR INDICATE “N/A”] Individual Position _____________, Project Manager EXHIBIT “B” FINAL TREE ORD REV PROPSAL 092616.pdf Certificate of Insurance.pdf EXHIBIT “C” See Exhibits “A” and “B” EXHIBIT “D” STATE OF ____________ COUNTY OF ___________ CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13 -10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: _________________________________ Federal Work Authorization User Identification Number _________________________________ Date of Authorization Constance P. Head d/b/a Technical Forestry Services Name of Contractor Revisions to City’s Tree Preservation Ordinance Name of Project City of Milton, Georgia Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on _________, 20___ in _____________________ (city), ______ (state). _________________________________ Signature of Authorized Officer or Agent _______________________________ Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF ______________, 20___. _________________________________ NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: _________________________________ EXHIBIT “E” STATE OF _____________ COUNTY OF ___________ SUBCONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10- 91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with Constance P. Head d/b/a Technical Forestry Services on behalf of the City of Milton, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice that a sub-subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must forward, within five (5) business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: _________________________________ Federal Work Authorization User Identification Number _________________________________ Date of Authorization _________________________________ Name of Contractor Revisions to City’s Tree Preservation Ordinance Name of Project City of Milton, Georgia Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on _________, 20__ in _____________________ (city), ______ (state). _________________________________ Signature of Authorized Officer or Agent _______________________________ Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF ______________, 20___. _________________________________ NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: _________________________________ EXHIBIT “F” The following individuals are designated as Key Personnel under this Agreement and, as such, are necessary for the successful prosecution of the Work: Individual Position Constance P Head 9� HOME OF'THE BEST QUALITY OF LIFE IN LEO MILTON ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: October 13, 2016 FROM: Steven Krokoff, City Mona er AGENDA ITEM: Approval of Change Order #1 to the Furniture Design Consultant Agreement between the City of Milton and Office Images, Inc. MEETING DATE: Monday, October 17, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (,I,1APPROVED / J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (eES () NO CITY ATTORNEY REVIEW REQUIRED: (OES () NO APPROVAL BY CITY ATTORNEY. (AXP PROVED (J NOT APPROVED PLACED ON AGENDA FOR: o J„l z r6 REMARKS: © * ►oulm PHONE: 678.242.25001 FAX: 678.242.2499 Green • *aensm=Tw infofeliyoimilfongams I w .aliyofmBiunga.us w, Communi Diva 13000 Deerfield Parkway,•9!� _ Etl10 Suite 107 I Milton GA 30004 =a•=••o..=.:. - a To: Honorable Mayor and City Council Members From: Carter Lucas, PE - Public Works Director Date: Submitted on October 13, 2016 for the October 17, 2016 Regular Council Meeting Agenda Item: Approval of Change Order #1 to the Furniture Design Consultant Agreement between the City of Milton and Office Images, Inc. ______________________________________________________________________________ Department Recommendation: Approval Executive Summary: The original design agreement with Office Images, Inc. was approved in February 2016 and included an allowance for furniture, fixtures and equipment (FFE). This change order represents the final amount for FFE based on the actual layout and design of City Hall. Staff is recommending approval of Change Order #1 to the Furniture Design Consultant Agreement with Office Images, Inc in an amount of $98,157.45 for a total contract amount of $448,157.45. Funding and Fiscal Impact: Funding for this project is available in the City Hall construction budget. Alternatives: There are no alternatives to this project. Legal Review: Sam VanVolkenburgh – Jarrard & Davis (10-13-16) Concurrent Review: Steve Krokoff, City Manager Attachment(s): Change Order #1 to the Furniture Design Consultant Agreement 1 CHANGE ORDER #1 FOR FURNITURE/DESIGN CONSULTANT AGREEMENT City Hall WHEREAS, the City of Milton, Georgia and Office Images, Inc. have entered into a Furniture/Design Consultant Agreement (the “Agreement”) dated February 1, 2016, incorporated herein by reference, for the renovations to City Hall; and WHEREAS, the parties desire to issue an addendum pursuant to Section II of the Agreement, it being to the mutual benefit of all parties to do so, as set forth herein for the reasons and consideration set forth herein. NOW THEREFORE, the parties hereto agree to amend the Agreement as follows: 1. Section I.C is amended by adding a Part “1.A” between Part “1” and Part “2”, reading as follows: A list of all furniture and fixtures to be designed, procured and installed for this Project is attached hereto as Exhibit “D”. 2. Section III.B is replaced by the following text: The total amount paid under this Agreement as compensation for Work performed and reimbursement for costs incurred shall not, in any case, exceed $448,157.45, except as outlined in Section II above, and the Consultant represents that this amount is sufficient to perform all of the Work set forth in and contemplated by this Agreement. The compensation for Work performed shall be $41,000 for the services described in Section I(C) above. The reimbursement for costs shall be up to $407,157.45, provided that Consultant must document and provide invoices to the City of the actual cost for furniture and fixtures, and Consultant will only be reimbursed for such actual costs up to $407,157.45. Anticipated costs are further described on a per-unit basis at Exhibit “D” hereto. 3. An Exhibit “D” is added to the agreement, containing the furniture list attached hereto marked as Exhibit “D”. 4. It is agreed by the parties hereto that all of the other terms and conditions of the Agreement, including all unamended portions, shall remain in full force and effect other than as modified herein. Upon execution by all parties, this Change Order shall be attached to and form a part of said Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Change Order to be duly executed by their duly authorized officers as of the day and year set forth next to each signature. 2 Office Images, Inc. Signature: __________________________________ Printed Name: _______________________________ Title: ______________________________________ SIGNED, SEALED, AND DELIVERED in the presence of: _____________________________ Witness – Corporate Secretary _____________________________ Notary Public [NOTARY SEAL] My Commission Expires: _____________________________ CITY OF MILTON: ___________________________________ Signature By: ____________________________ Its: ___________ _________________ [CITY SEAL] SIGNED, SEALED, AND DELIVERED in the presence of: _____________________________ Witness _____________________________ Notary Public [NOTARY SEAL] My Commission Expires: _____________________________ Approved as to form: _______________________________ City Attorney 041E OF ESTAMASHED2 G Description Tag Location Specifications Ouantity Unit price Extended Price Workstation WS -1 Open Office - 1st and 2nd Floors Haworth Intuity Benching station 31 $ 2,990.25 $ 92,697.75 Workstation WS -2A Transaction 106 and 148 Haworth Intuity Benching station 4 $ 2,808.25 $ 11,233.00 Workstation WS -2B GIS 130 Haworth Intuity Benching station 2 $ 1,770.00 $ 3,540.00 Workstation WS -3 Open Office 203 Haworth Compose 4 $ 1,572.25 $ 6,289.00 Private Office OF -1 Offices - 1st and 2nd Floor Haworth X -Series 14 $ 3,255.55 $ 45,577.70 Executive Office OF -2 2nd Floor 213 and 214 Haworth X -Series 2 $ 4,730.00 $ 9,460.00 Task Chair CH -1 Open Offices Haworth Very task chair 41 $ 415.00 $ 17,015.00 Private Office Task chair CH -1A Private Offices and Executive Offices Haworth Very task chair with Brisa seat and jacket 16 $ 547.00 $ 8,752.00 Conference Chair CH -2 Conference Rooms, Council Member seating, Council Conference Rooms, Executive Office Conference Offices To Go Mid -back faux leather chair 137 $ 299.00 $ 40,963.00 Guest Chair CH -4 Private Offices KFI Arm chair fully upholstered seat and back 27 $ 172.00 $ 4,644.00 CaiF OF �- #� ESTA 3LISHED 2M, Stack Chair CH -5 Council Chamber Offices To Go Stack chair 160 $ 77.00 $ 12,320.00 Stack Chair Cart CH -5A Council Chamber Offices To Go Chair cart 3 $ 122.50 $ 367.50 Huddle Seating CH -7 Huddle Rooms Global Kate chair fully upholstered 24 $ 458.00 $ 10,992.00 Cafe Chair CH -8 Community Hub Offices To Go Armless stack chair 15 $ 77.00 $ 1,155.00 Cherryman Tikal Upholstered bar Upholstered Bar Stool CH -9 Community Hub stool 10 $ 485.00 $ 4,850.00 Workbar stool CH -9A Workbars Bernhardt ACE barstool 14 $ 265.00 $ 3,710.00 Hon Endorse 3 -seat fully upholstered 3 -seat Sofa LC -1 Innovation 202 Sofa 1 $ 1,547.00 $ 1,547.00 Hon Endorse fully upholstered lounge Lounge Chair LC -2 Innovation 202 chair 2 $ 906.00 $ 1,812.00 Hon Flock cube/ottoman fully Cube LC -3 Innovation 202 upholstered 5 $ 303.00 $ 1,515.00 JSI 3 -seat back-to-back fully upholstered sofas with attached Lobby Seating LC -6 Admin Lobby 101 tables and freestanding coffee tables 1 $ 9,706.00 $ 9,706.00 Andreu World Trienal 3 -seat wood Bench LC -9 Executive Lobby 200 bench 2 $ 3,722.00 $ 7,444.00 Haworth Planes rectangular table, 60" x 270" Laminate with Perimeter Executive Conference T-1 Executive Conference 215 legs 1 $ 5,750.00 $ 5,750.00 OME OF ESTABLISHED 2M6 Haworth Planes rectangular table, 42" x 66" Laminate with Perimeter Conference Table T-2 Conference Room 118 legs 1 $ 640.00 $ 640.00 Haworth Planes rectangular table, 48" x 216" Laminate with Perimeter Conference Table T-3 Conference Room 120 legs and cable base 1 $ 2,700.00 $ 2,700.00 Haworth Planes rectangular table, 48" x 132" Laminate with Perimeter Conference Tables T-4 Conference Rooms 127 and 147 legs and cable bases 2 $ 1,805.25 $ 3,610.50 Haworth Planes rectangular table, 60" x 132" Laminate with Perimeter Conference Tables T -4A Executive Session 156 legs and cable bases 1 $ 1,805.25 $ 1,805.25 Haworth Planes rectangular table, 42" x 132" Laminate with Interior legs Conference Table T-5 Conference Room 212 and cable base 1 $ 1,712.50 $ 1,712.50 Haworth Planes rectangular table, Conference Table T-6 Conference Rooms 154 and 155 42" x 96" Laminate with Interior legs 2 $ 1,325.00 $ 2,650.00 Haworth Planes rround table, 66" Conference Table T-7 Conference Room 219 Laminate with Interior legs 1 $ 1,630.00 $ 1,630.00 Huddle Rooms 104, 108, 113, Haworth Jive round table, 36" x 36"w Huddle Table T-8 122, 204 and 205 x 29"h, laminate 6 $ 327.00 $ 1,962.00 Huddle Rooms 105, 109, 113, Haworth Jive round table, 36" x 36"w Huddle Table T -8A and 123 x 20"h, laminate 4 $ 321.00 $ 1,284.00 Haworth Jive square table, 30" x Cafe Table T-9 Community Hub 30"w x 29"h, laminate 3 $ 235.00 $ 705.00 0MF OF ESTa NS] IED 2606 Haworth Jive round table, 24" x 24"w Cafe Table small T-10 Community Hub x 29"h, laminate 2 $ 188.00 $ 376.00 Haworth Jive round table, 42" x 42"w Cafe Table large T-11 Community Hub x 29"h, laminate 2 $ 400.00 $ 800.00 Symphony Losa Parsons table 96"w x 36"d x 43"h, laminate with power and Parsons Table T-12 Community Hub wire managements 1 $ 1,745.00 $ 1,745.00 Haworth Planes rectangular table, Council Chamber 30" x 60" Laminate with Y -legs and Collaboration Table T-13 Council Chambers 150 modesty panel 2 $ 650.00 $ 1,300.00 Haworth Planes round 48"w x 40"h Collaboration Tall Table T-15 Conference 131 laminate with power and cable base 1 $ 1,650.00 $ 1,650.00 Credenza with hinged locking doors, Credenza CR -1 Large Conference Room 120 with one pull out trash holder 1 $ 1,492.00 $ 1,492.00 Innovation Paoli CoHo Modern square table, Collaboration Table OT -1 Innovation 202 36"w x 36"w x 22"h, laminate 1 $ 495.00 $ 495.00 Custom Occasional Andreu World Custom wood coffee Table OT -4 Executive Lobby 200 table, 73" x 73" 1 $ 3,477.00 $ 3,477.00 Custom Millwork for small work bar Workbar Small WB -1 Open Office - 1st and 2nd Floors 42"w x 144"1 x 40"h 3 $ 3,430.00 $ 10,290.00 Custom Millwork for small work bar 42"w x 219"1 x 40"H, with drop down Workbar Large WB -2 Open Office - 1st and 2nd Floors for printer area 4 $ 4,570.00 $ 18,280.00 rO.ME OF ESTA?,USI [ED 2:)X, Custom Millwork cubbies for storage, Workbar Cubbies ST -1 Open Office - 1st and 2nd Floors 26.25"w x 42"1 x 37.75"h 25 $ 1,035.00 $ 25,875.00 Haworth X -Series lateral files, S - Lateral Files F-1 Open Office 107 and 121 drawer x 36"w 12 $ 695.00 $ 8,340.00 Workbars in Open Office - 1st Haworth X Series, 2 -High x 36"W Storage Cabinets F -1A and 2nd Floors with laminate front doors 4 $ 385.00 $ 1,540.00 Outdoor Seating OD -1 Patio KFI Outdoor seating 2 $ 234.00 $ 468.00 KFI Outdoor side table, 32" x 29"h Outdoor Table OD -1A Patio round teak finsh 1 $ 328.00 $ 328.00 Lighting L-1 Private offices Haworth Lim Light freestanding 16 $ 350.25 $ 5,604.00 Private Offices and Executive Blotter BL -1 Offices Haworth Brisa faux leather blotter 16 $ 265.00 $ 4,240.00 Workstations, Private Offices, Open areas and Conference Safco Bubble waste receptacles 12"w TrashCans WB -2 rooms x 12.5"h- box of 3 - Gray 25 $ 57.50 $ 1,437.50 Bench BN -1 Employee Entrance Peter Pepper 1 $ 518.75 $ 518.75 CtiiF CF ¢j ESTAMASI-I ED 2:106 FL -1 Executive Lobby 200 16' x 16' Rug Lines in Graphite 1 $ 4,912.00 $ 4,912.00 Design and Installation ( $ 41,000.00 Freight I $ 3,950.00 Haworth Incentive TOTAL CONTRACT I $ 448,157.45 M HOME F'THE BEST QUALITY OF LIFE IN GEpRGIql -MILTON ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: \October 13, 2016 FROM: Steven Krokoff, City Manager �l�/ AGENDA ITEM: Approval of Subdivision Plat Revisions Approval. MEETING DATE: Monday, October 17, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (41APPROVED /) NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: ()YES (%,yNO CITY ATTORNEY REVIEW REQUIRED: () YES (JAO APPROVAL BY CITY ATTORNEY., () APPROVED /) NOT APPROVED PLACED ON AGENDA FOR: I011,4ZA16 REMARKS: ©y YOU= PHONE: 678.242.25001 FAX: 678.242.2499Greeln';s �, IniofcHyolmlltonga.us l w .cByofmlMongo.us i0 Community Biu' 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 ��•*..o To: Honorable Mayor and City Council Members From: Kathleen Field, Community Development Director Date: Submitted on October 13, 2016 for the October 17, 2016 Regular Council Meeting Agenda Item: Approval of Subdivision Plat Revision Approval ____________________________________________________________________________ Department Recommendation: To approve the subdivision related plats and revisions as stated below. Executive Summary: The Milton Subdivision Regulations require that the Mayor and City Council approve all Final Plats, final Plat Re-recording, Revisions and Minor Plats once the matter has been reviewed and certified by the Community Development Director in accordance with the Subdivision Regulations. Funding and Fiscal Impact: None. Alternatives: Do not approve. Legal Review: None – not required. Concurrent Review: Steven Krokoff, City Manager Attachment(s): Plat List, map Approval of Subdivision Plats October 17, 2016 Consent Name of Development/ Location Action Comments/ # lots Total Acres Density 1. Brigitte Vantieghem, LL 681,688 Minor Plat Combine 2 lots 7.55 .13 Lots / acre 2. Parkview, LL1169 Final Plat Revision 13 lots Revise addresses lots 1- 3 and lots 11-13 2.8 4.59 lots / acre 3. Patrick R. Fullerton & David Marsden. LL 889, 912 Minor Plat Create 2 lots 4.819 .41 Lots / acre 4. James A. Byrnes & Alison D Byrnes Minor Plat Create 2 lots 8.835 .23 lots / acre 2: Parkview 1: Brigitte Vantieghem 3: Pat rick R. F ul lert on& Da vid M a rs d en 4: James A. Byrnes& Ali so n D. 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WEST ZONE II c� s DATE REVISION 0 Gunnin FINAL PLAT OF PARKVIEW LOCATED IN LAND LOT 1169 2nd DISTRICT, 2nd SECTION CITY OF MILTON FULTON COUNTY, GEORGIA DECEMBER O2, 2015 06.22.16 REVrSION #1: SEE NOTE; SHEET 1 LAND SURVEYING, LLC'° 105 MOUNTAIN BROOK DRIVE, SUITE 104 CANTON, GA 30115 Tel: 678.880.7502 wwwgunninlandsurveying.com Fax: 678.609,4731 Land Surveyor Firm License No. ISF001033 � f S5 o e S � � � sW. ia SSSE 0004 00052mm) 0.9' 00000000' ' (23 mml L b 00000000 00000000: 0 0 o a o 0 0 0 O o00 FG$gzt a }$ $ g qt -00000000 00000000. 23 i 0 0 0 0 0 0 0 0 m2 Figs F1 3ygEE !� 1111y OO O OO O O O:. o o 0 0 0 0 0 0 Qp Q ©fiy '" Ni#1 3 0 0 0 0 0 0 0 O', o O D 0 0 0 0 O. 00 © ° ' pp Td 0 0 0 0 0 0 0 0: 00000000 fill SS i s Ia�9� 4610 mml inn rpl T. aA ..----------- 4x i -0� sip �, �zm � Zrtm Nz eum �m�r qui ■ d A zc)n M; m _ GRID NORTH ............... ....... ...................... -----........ .------- ...------ ------.......... ....----------------- .------- - GA. 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ISI 0 5 F-0CLO OZ LL �. O�� o� 0 J m a F- U) 0- ° z w o o S Q > cn Z Q Z a O �- U W =° O P zQi�� cd 2°w =1 z w F" z w ° J z S3 ° m J Q zw�°OR >zDa F- O°�S XYw Jz� ¢z�m�W � �z0-joo° pzZZ o�w 0 moon 0D��0 > Im F 2i m> -oj id Q z W 4 W ❑ h m CU _i 0: W J J F- m _ a atl�� w w F- ¢ m°> J LL m cU m cri u m o n -j m0vU0ou°7wu:_ _ �2 6a�aaaao'o'D'a Uiv)F-F :D Page is too large to OCR. Page is too large to OCR. HOi ME OF'E BESt QUALITY OF LIFE IN GEORGIA' M T I tTON*k ESTABLISHED2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: �October 11, 2016 FROM: Steven Krokoff, City Manager `� AGENDA ITEM: Proclamation Recognizing Breast Cancer Awareness Month. MEETING DATE: Monday, October 17, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (,.)APPROVED (/ NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (/ YES („yN0 CITY ATTORNEY REVIEW REQUIRED: (J YES („).140 APPROVAL BY CITY ATTORNEY: () APPROVED / J NOT APPROVED PLACED ON AGENDA FOR: to/1-71X614 REMARKS: ©,*Your �,,. - :+• PHONE: 678.242.25001 PAX: 678.242.2499 G"r"een�• *�� Infofcityolmiltonpa.us I www.eltyofmlRonya.us wee r Community 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 o 2016 National Breast Cancer Awareness Month WHEREAS, October 2016 is National Breast Cancer Awareness Month; and WHEREAS, breast cancer is the second most common cancer among women, after skin cancer; and WHEREAS, one in eight women will be diagnosed with breast cancer at some point in their life; and WHEREAS, over 246,600 new cases of invasive breast cancer will be diagnosed in 2016 and about 40,000 women will die from the disease; and WHEREAS, in 2016, there are more than 2.8 million women with a history of breast cancer in the United States. This includes women currently being treated and women who have finished treatment; and WHEREAS, every woman is at risk for breast cancer even if she has no family history or other risk factors of the disease; and WHEREAS, the efforts of various organizations have made regular contributions to spreading breast cancer awareness through outreach education and screening programs, and, have empowered women with the life -saving message of early detection and the importance of having annual mammograms. NOW, THEREFORE, we, the Mayor and City Council of the City of Milton, Georgia hereby dedicate and proclaim October as NATIONAL BREAST CANCER AWARENESS MONTH in the City of Milton and call this observance to the attention of all of our citizens. Given under my hand and seal of the City of Milton, Georgia on this 17th day of October, 2016. ______________________ Joe Lockwood, Mayor lb HOME OF' HE BE ST QUALITY OFLIFE O EO� MILT ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: atober 11, 2016 FROM: Steven Krokoff, City ManagerC/`fIP'/�� AGENDA ITEM: Consideration of A Resolution of the City of Milton, Georgia Extending Until December 6, 2016, an Existing Moratorium Barring the Acceptance of Applications for Conceptual Plan Approval for Subdivisions Located within the Five Acre Road Zone. MEETING DATE: Monday, October 17, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (,"APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (a'PES (J NO CITY ATTORNEY REVIEW REQUIRED: (4 -SES (J NO APPROVAL BY CITY ATTORNEY: (APPROVED NOT APPROVED PLACED ON AGENDA FOR: REMARKS: © * Youlm PHONE: 678.242.25001 FAX: 678.242.2499 ®Greelli • *�3 infaCc ofmllfon a.us w .e g waoure Community o'j HY 9 HyofmMilt aG � '_ Lf.: r Eo ,PDXie - �enM. 1 vmg 13000 Deerfield Parkway, Suite 107 Milton GA 30004 a 1 STATE OF GEORGIA RESOLUTION NO. COUNTY OF FULTON A RESOLUTION OF THE CITY OF MILTON, GEORGIA EXTENDING UNTIL DECEMBER 6, 2016, AN EXISTING MORATORIUM BARRING THE ACCEPTANCE OF APPLICATIONS FOR CONCEPTUAL PLAN APPROVAL FOR SUBDIVSIONS LOCATED WITHIN THE FIVE ACRE ROAD ZONE WHEREAS, the Section 1.12(b)(26) of the Charter of the City of Milton, Georgia (“City”) empowers the City to regulate development within the City limits through zoning; and WHEREAS, Chapter 64 of the current Code of the City of Milton, Georgia (“zoning ordinance”) divides property in the City into various districts, and regulates the use and development of property based on the district to which the property is designated; and WHEREAS, Section 50-91 of the current Code of the City of Milton, Georgia (“subdivision ordinance”) requires the submission of a conceptual plan as part of the process of developing subdivisions in the City; and WHEREAS, the City Council has asked the Community Development department to consider changes to the overall development pattern along Georgia Highway 9 (“Hwy 9”) through the City, to include the Five Acre Road Zone; and WHEREAS, the City Council intends to consider amendments to the zoning ordinance with respect to possible changes to the overall development pattern along Hwy 9, from a residential to non-residential nature, to include properties within the Five Acre Road Zone; and WHEREAS, on August 15, 2016, the City Council adopted an emergency, temporary moratorium barring for 30 days the acceptance of applications for conceptual plans for subdivisions on property adjacent to Hwy 9 between the Forsyth County line and the city limits of the City of Alpharetta, excluding property located in the Five Acre Road Zone. Following a duly noticed public hearing on September 12, 2016, that 30-day moratorium was extended to December 6, 2016; and WHEREAS, on September 19, 2016, the City Council adopted an emergency, temporary moratorium barring for 30 days the acceptance of applications for conceptual plans for subdivisions on property within the Five Acre Road Zone, as a supplement to the previously imposed moratorium on the acceptance of conceptual plans for subdivisions on property adjacent to Hwy 9 between the Forsyth County line and the city limits of the City of Alpharetta; and WHEREAS, the Board conducted a properly noticed public hearing on October 17, 2016, to consider the possible extension of the existing temporary moratorium on the acceptance of applications for conceptual plans for subdivisions on property within the Five Acre Road Zone, as a supplement to the previously imposed moratorium on the acceptance of conceptual plans for 2 subdivisions on property adjacent to Hwy 9 between the Forsyth County line and the city limits of the City of Alpharetta; and WHEREAS, the City finds extending until December 6, 2016, the existing moratorium barring the acceptance of applications for conceptual plans for subdivisions on property within the Five Acre Road Zone, as a supplement to the previously imposed moratorium on the acceptance of conceptual plans for subdivisions on property adjacent to Hwy 9 between the Forsyth County line and the city limits of the City of Alpharetta, to be appropriate, reasonably necessary, the least restrictive means available, a reasonable exercise of the City’s police power, and in the best interests of the public health, safety, and welfare. NOW, THEREFORE IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF MILTON, GEORGIA THAT: 1. The City does hereby extend until December 6, 2016, the existing moratorium barring the acceptance of applications for conceptual plans for subdivisions on property within the Five Acre Road Zone, as a supplement to the previously imposed moratorium on the acceptance of conceptual plans for subdivisions on property adjacent to Hwy 9 between the Forsyth County line and the city limits of the City of Alpharetta. 2. The moratorium imposed by this Resolution shall terminate on the earliest date of (1) December 6, 2016; (2) approval by the City Council of an additional moratorium after a public hearing; (3) any affirmative action of the Council terminating the moratorium; or (4) the adoption of an amendment to the zoning ordinance with respect to the development pattern for properties within the Five Acre Road Zone. 3. The moratorium imposed herein does not prevent a property owner from developing land in accordance with land development approvals previously issued by the City of Milton or to have previously tendered land development applications considered by the City of Milton in the ordinary course. This Resolution shall be effective upon a majority vote by the City Council as ratified by the Mayor of the City of Milton, Georgia. SO RESOLVED, the public’s health, safety, and welfare demanding it, this 17th day of October, 2016. _____________________________ Joe Lockwood, Mayor Attest: ______________________________ Sudie Gordon, City Clerk I HOME OF' HE BEST QUALITY OF LIFE EO M T I LTOIN N* E5TABLI SH ED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: October 11, 2016 / FROM: Steven Krokoff, City Manager `N� AGENDA ITEM: Consideration of the Issuance of an Alcohol Beverage License to LRF Milton, LLC dba Little River Farms, Located at 14505 Batesville Road, Milton, Georgia 30004. MEETING DATE: Monday, October 17, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (APPROVED NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES (-)-NO CITY ATTORNEY REVIEW REQUIRED: () YES (-'NO APPROVAL BY CITY ATTORNEY. () APPROVED PLACED ON AGENDA FOR: tolr.71201i, REMARKS: () NOT APPROVED © .y Youn _ PHONE: 678.242.25001 FAX: 678.242.2499 ®Greelli ' ;c�n.a• '°ao° �� Cammun 113000 Dyerfielonya.uslwww.e 10711 lion Gs .o..o.� 13000 Deerfield Parkway, Suite 107 Milton GA 30004 To: Honorable Mayor and City Council Members From: Bernadette Harvill, Finance Director Date: Submitted on October 1, 2016 for the October 17, 2016 Regular Council Meeting Agenda Item: Consideration of the Issuance of an Alcohol Beverage License to LRF Milton, LLC dba Little River Farms, Located at 14505 Batesville Road, Milton, Georgia 30004 _____________________________________________________________________________________________ Department Recommendation: Approve the issuance of an alcohol beverage license LRF Milton, LLC dba Little River Farms for consumption on premises of wine, malt beverages and distilled spirits. Executive Summary: City of Milton Code of Ordinance Chapter 4 allows for the issuance of alcohol beverage licenses to businesses that properly submit application for and meet all of the legal requirements to hold such license. This application was submitted due to consumption on premise license for special event facility. Staff has processed the application and recommends issuance of the applicable license for: Business Name: LRF Milton, LLC dba Little River Farms Contact Name: Michele Stumpe Business Address: 14505 Batesville Road, Milton, GA 30004 Type of License: Consumption on Premises – Wine, Malt Beverages and Distilled Spirits Funding and Fiscal Impact: There is a positive fiscal impact of license fees and/or monthly excise taxes. Alternatives: None. Legal Review: Not required. Concurrent Review: Steven Krokoff, City Manager Kathleen Field, Director of Community Development Attachment(s): None. HOME OF'THE BEST QUALITY Of LIFE IN GEORGIA' MILTON"'t2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: October 11, 2016 FROM: Steven Krokoff, City Manager (�y AGENDA ITEM: Consideration of a Resolution Appointing A Member to the City of Milton Planning Commission for District 3/Post 2. MEETING DATE: Monday, October 17, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (yAPPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES CITY ATTORNEY REVIEW REQUIRED: () YES APPROVAL BY CITY ATTORNEY. () APPROVED PLACED ON AGENDA FOR: 101171m. REMARKS: () NOT APPROVED ( Y//NO (1 NO () NOT APPROVED o» yon. PHONE: 678.242.25001 FAX: 678.242.2499 Green Communi •amn d* *z IMo@cflyoimlltonga.us I www.cNyof "I*:nga.ua o +cera 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 - _•^*..o . a:= Waw STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. A RESOLUTION APPOINTING A MEMBER TO THE CITY OF MILTON PLANNING COMMISSION FOR DISTRICT 3/POST 2. BE IT RESOLVED by the City Council of the City of Milton, GA while in regular session on October 17, 2016 at 6:00 pm. as follows: SECTION 1. That _______________ (District 3/Post 2) is hereby reappointed for a term commencing October 17, 2016 and ending on December 31, 2019 and, SECTION 2. That this Resolution shall become effective upon its adoption. RESOLVED this 17th day of October 2016. Approved: ____________________________ Joe Lockwood, Mayor Attest: ___________________________ (Seal) Sudie AM Gordon, City Clerk HOME OF'THE BEST QUALITY OF LIFE W GEORGIA'Ak MItTION't ESTABLISHLO 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: October 12, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Consideration of A Resolution to Create the Milton Cultural Art Committee (MCAC) MEETING DATE: Monday, October 17, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (.),APPROVED NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (.)'YES () NO CITY ATTORNEY REVIEW REQUIRED: (,,PES NO APPROVAL BY CITY ATTORNEY: (-APPROVED () NOT APPROVED PLACED ON AGENDA FOR: Io% -7I AK REMARKS: ©.yToum .. _ .*. PHONE: 678.242.25001 FAX: 678.242.2499 Gi00n ' i c v �qw Inlofcityofmlltonga.us l w xItyotmillonga.us wu community 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 To: Honorable Mayor and City Council Members From: Sarah LaDart, Economic Development Manager Date: Submitted on October 11, 2016 for the October 17, 2016 Regular City Council Meeting Agenda Item: Consideration of A Resolution to Create the Milton Cultural Art Committee (MCAC). ______________________________________________________________________________ Department Recommendation: Approval. Executive Summary: The creation of a public art committee, with a seven-member governing board, with the mission to advocate for, promote, and participate in the selection and interpretation of cultural artwork and cultural arts events, to encourage local exploration, generate civic pride, showcase local artists, and increase tourism for the City of Milton, is in the best interest of the citizens of the City of Milton. Funding and Fiscal Impact: Initial funding for this project is available within the General Fund; grants are the preferred route for future financing. Alternatives: None. Legal Review: Paul Frickey – Jarrard & Davis October 11, 2016 Attachment(s): A Resolution to Create the Milton Cultural Art Committee (MCAC) Page 1 of 3 STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. A RESOLUTION TO CREATE THE MILTON CULTURAL ARTS COMMITTEE (MCAC) WHEREAS, the City of Milton would like to introduce and manage Cultural Arts to enhance the quality of life for its residents and business community; and WHEREAS, the City of Milton would like to encourage local exploration, generate civic pride, showcase local artists, and increase tourism; and WHEREAS, the City of Milton formed the Public Art Initiative in June, 2016, for the purpose of gauging public interest and gaining direction; and WHEREAS, the City of Milton has determined that the creation of a Cultural Arts committee, with a seven-member governing board appointed by the Mayor and City Council of Milton, Georgia, to advocate for, promote, and participate in the selection and interpretation of Cultural Art work and Cultural Arts events, to encourage local exploration, generate civic pride, showcase local artists, and increase tourism for the City of Milton, is in the best interest of the citizens of the City of Milton; NOW, THEREFORE, BE IT RESOLVED BY THIS COUNCIL OF THE CITY OF MILTON, GEORGIA, AND IT IS RESOLVED BY THE AUTHORITY OF SAID CITY COUNCIL, THAT: 1. Creation. There is hereby created the Milton Cultural Arts Committee (“MCAC”) to serve as the official citizen’s committee of the City of Milton with respect to Cultural Arts. The mission of the MCAC shall be “to advocate for, promote, and participate in the selection and interpretation of Cultural Art work and Cultural Arts events, to encourage local exploration, generate civic pride, showcase local artists, and increase tourism.” 2. Membership. Membership on the MCAC shall include those voting members appointed to the governing Board of Directors as described in paragraph 3, below, and any non-voting volunteers appointed by the Board to the MCAC as described in paragraph 6, below. 3. Governance. MCAC governance shall be provided by a seven-member Board of Directors. Each of the initial members of the Board of Directors shall be nominated by the Mayor or an individual member of the City Council and approved by the Mayor and City Council. Thereafter, members shall be nominated by the Board of Directors and approved by the Mayor and City Council in accordance with paragraph 4, below. Members of the Page 2 of 3 Board of Directors must maintain their primary residence in the district of the council member nominating them, or within the City limits in the case of the member nominated by the Mayor. Members of the Board of Directors must be at least 21 years of age and have experience with the arts. Members of the MCAC Board of Directors shall undertake their respective duties in a volunteer capacity and shall not be compensated for any time or expenses associated with any assignment or function with respect to the MCAC. 4. Term. Members of the MCAC Board of Directors shall be appointed to terms of two years while they remain eligible and are willing to serve. Upon the natural expiration of their term, members of the Board of Directors shall continue to serve until a replacement is nominated by the Board of Directors and approved by the Mayor and City Council. Members of the Board of Directors may be appointed to serve an unlimited number of terms. Members of the Board of Directors may be removed by a majority vote of the MCAC Board of Directors based on a finding of (1) malfeasance or misfeasance in carrying out official functions, (2) unwillingness to carry out official functions, (3) unreasonable number of absences from meetings and/or official events, or (4) any other act or omission that would lead a reasonable person to conclude the member is unfit for continued service on the Board of Directors. Upon the natural expiration of their term, or should any member of the MCAC Board of Directors be unable to fulfill their duties for any reason, the MCAC Board of Directors shall nominate a new member to be approved by the Mayor and City Council. 5. Conduct of Business. The MCAC Board of Directors shall meet at regular intervals as necessary to perform the tasks and duties associated with MCAC’s mission, including recommending actions to the city staff or Mayor and City Council. The Board of Directors shall elect a chairman, vice-chairman, and secretary by majority vote to assist in the conduct of its business. The Board of Directors may establish and appoint representatives to as many committees and sub-committees as are determined by the Board to be necessary for the accomplishment of MCAC’s mission. The MCAC Board of Directors may adopt bylaws and/or rules of procedure governing the conduct of its meetings; Roberts Rules of Order, latest edition, shall apply in the event that no bylaws or rules cover a particular issue regarding conduct of the Board’s business. 6. Volunteer Members. The MCAC Board of Directors shall be authorized to provide for volunteers to assist in accomplishing MCAC’s mission. Such volunteers shall be non- voting MCAC members, shall undertake their respective duties in a volunteer capacity and shall not be compensated for any time or expenses. 7. Staff. Staff of the City of Milton may attend the meetings of the MCAC but shall hold no official capacity of the committee. 8. Logo. The MCAC Board of Directors may adopt an official logo for the MCAC. Page 3 of 3 SO RESOLVED, this __________ day of __________, 2016. ___________________________ Joe Lockwood, Mayor Attest: ______________________________ Sudie AM Gordon, City Clerk I HOME OF' HE BE ST QUALITY I LIFE INGEO MILT ESTABLJSHED27 CITY COUNCIL AGENDA ITEM TO: City Council DATE: tober 11, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Consideration of a Resolution Adopting the City of Milton Comprehensive Plan Update 2016. MEETING DATE: Monday, October 17, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (,t -APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (4 YES () NO CITY ATTORNEY REVIEW REQUIRED: (4ES () NO APPROVAL BY CITY ATTORNEY. (PROVED (J NOT APPROVED PLACED ON AGENDA FOR: Iolf7l ok. REMARKS: M*Yaulam PHONE: 678.242.25001 FAX: 678.242.2499 �reen� *a...w.a' Yeo Infofcifyafmiltonga.us I w .cltyofmllfonga.us 01 Community ,E 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 s e To: Honorable Mayor and City Council Members From: Michele McIntosh-Ross, Principal Planner Date: Submitted on October 10, 2016 for the October 17, 2016 Council Regular Council Meeting. Agenda Item: Consideration of a Resolution Adopting the City of Milton Comprehensive Plan Update 2016. ______________________________________________________________________________ Department Recommendation: Approval. Executive Summary: The City of Milton adopted its 2030 Comprehensive Plan on June 06, 2011. Per the regional and State planning requirements, the city is required to prepare and submit a five-year update of its Comprehensive Plan by October 31, 2016. With the assistance of the ARC staff, and the City’s Comprehensive Plan Advisory Committee (CPAC), the planning process got underway in November 2015 with a public hearing and Comprehensive Plan Kick-Off meeting. Subsequent meetings were held with the CPAC and the community to gather thoughts and comments. A draft City of Milton Comprehensive Plan Update 2016 was prepared and discussed at the July 18, 2016 joint CPAC and City Council work session. Comments derived from the work session were considered by CPAC and resulted in the revised Draft dated August 10, 2016. On August 15, 2016 the city council approved a resolution to transmit the draft City of Milton Comprehensive Plan Update 2016 for State and regional review. On September 30, 2016, the Atlanta Regional Commission and the Georgia Department of Community Affairs submitted a letter approving the City of Milton Comprehensive Plan Update 2016, and have found it to be consistent with all State and Regional requirements. Funding and Fiscal Impact: None Alternatives: None. Page 2 of 2 Legal Review: Ken Jarrard – Jarrard & Davis 10-11-2016 Concurrent Review: Steve Krokoff, City Manager Attachment(s): Draft Comprehensive Plan Update 2016 Resolution to Adopt the Plan Approval letter from ARC STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. A RESOLUTION ADOPTING THE CITY OF MILTON COMPREHENSIVE PLAN UPDATE 2016 WHEREAS, the City of Milton has completed the City of Milton Comprehensive Plan Update 2016 as the State required five-year update; and WHEREAS, a 16-person Comprehensive Plan Advisory Committee (CPAC), plus one City Council liaison, were appointed by the Mayor and Council to review and assist in the development of the City of Milton Comprehensive Plan Update 2016; and WHEREAS, the preparation of the City’s Comprehensive Plan Update 2016 was initiated in the Fall of 2015 with the assistance of the Atlanta Regional Commission, using funds provided by the State of Georgia; and WHEREAS, the City of Milton Comprehensive Plan Update 2016 was prepared by the Atlanta Regional Commission with CPAC in accordance with the Standards and Procedures for Local Comprehensive Planning established by the Georgia Planning Act of 1989, and the required public hearings were held on November 2, 2015 and August 15, 2016; and WHEREAS, a proposed City of Milton Comprehensive Plan Update 2016 (a copy of which is attached hereto as Exhibit “A”), was submitted to and reviewed by the Atlanta Regional Commission and the Georgia Department of Community Affairs in accordance with the “Development Impact Fee Compliance Requirements” and the “Minimum Planning Standards and Procedures for Local Comprehensive Planning” adopted by the Department of Community Affairs pursuant to the Georgia Planning Act of 1989; and WHEREAS, the Atlanta Regional Commission and the Georgia Department of Community Affairs have reviewed the City of Milton Comprehensive Plan Update 2016, and on September 30, 2016 found it to be in compliance with all State and Regional requirements (A copy of the approval letter is attached hereto as Exhibit “B”); BE IT THEREFORE RESOLVED, that the City Council does hereby adopt the City of Milton Comprehensive Plan Update 2016 attached hereto as Exhibit “A”. RESOLVED this 17th day of October, 2016 _________________________ Joe Lockwood, Mayor Attest: _____________________________ Sudie AM Gordon, City Clerk The City of Milton Comprehensive Plan Update 2016 Draft for Review 10.17.2016 This document was prepared by the Atlanta Regional Commission using funds provided by the State of Georgia. City of Milton Comprehensive plan • 2016 Contents Acknowledgments 4 Executive Summary 5 Data & Demographics 6 Housing 12 Community Vision 15 Issues, Opportunities & Objectives 16 Transportation & Mobility 33 Future Community Map & Narrative 36 Future Land Use Map & Narrative 60 Report of Accomplishments 68 Short Term Work Program 74 Appendix City of Milton Comprehensive plan • 20164 Draft for Review 10.17.2016 Acknowledgments City Council Joe Lockwood, Mayor Karen Thurman - District 1/ Post 1 Matt Kunz - Mayor Pro Tem, District 2/ Post 2 William C. “Bill” Lusk, P.E. - District 2/ Post 1 Burt Hewitt - District 1/ Post 2 Joe Longoria - District 3/ Post 1 Rick Mohrig - District 3/ Post 2 Comprehensive Planning Steering Committee Peyton Jamison - Chair Karen Thurman - Liaison to the City Council Paul Moore Fred Edwards Noel Carpenter Mark Bittner Wilson Borden Chris Doty Gariel Burchett Todd Chernik Marty Littleton Lauren Holmes Richie Johnson Terrence McCrossan William O’Connor Tom Gauger Steve Smith Sumeet Shah City of Milton Staff Kathleen Field - Community Development Director Michele McIntosh-Ross - Principal Planner Atlanta Regional Commission Staff Dan Reuter - Division Manager Jared Lombard - Senior Principal Planner Allison Duncan - Principal Planner Sidney Douse - Senior Planner Robert Herrig - Planner Beth Davis - Intern Elizabeth Burns - Intern Dana De Lessio - Intern City of Milton Comprehensive plan • 2016 5Draft for Review 10.17.2016 Executive Summary The City of Milton was chartered in 2006. Previously, the area that comprises the city was a part of unincorporated Fulton County. Many of the land use and transportation patterns were set in place by zoning and development standards that pre-dated the incorporation of the city. The original vision of the city was focused on the preservation of rural character, community heritage, and “small-town” quality of life. According to the Community Assessment of the city’s original Comprehensive Plan, “The City was created with the idea that the rapid pace of urban development since 1990 would displace the rural-based assets that attracted the city’s current citizens to Milton, and that the City should establish and adhere to its own resources to balance future development and services with the City’s vision for preservation of existing lifestyles and community character. Maintenance of the unique agricultural elements, lower density development patterns, lifestyle and character of the existing community is central to the wishes of many local citizens.” Citizens still wish to see Milton preserve agricultural and low density development patterns. There are areas along the southern border of the city that have been identified for higher density, mixed use development – particularly in the Deerfield and Crabapple Character Areas. Higher density residential development opportunities exist in Milton Lakes and Bethany. Outside of these areas, the majority of the city is reserved for low density residential development on lots that are 1-acre or greater. Beyond the community’s keen interest in future development, topics of consideration included acquisition and development of community greenspace; traffic congestion and transportation improvements; and the need to preserve opportunities for agricultural landscapes and working farms. Overall, the community is generally satisfied with the policy direction set down in their 2011 Comprehensive Plan. Therefore, this Comprehensive Plan Update largely reflects the policy and direction adopted in the city’s initial plan, with changes noted in the topics of greenspace, land conservation, and traffic congestion. Comprehensive Plan Vision Milton is a premier city where we strive to: Promote a high quality of life Create a strong sense of community and place Respect our heritage while guiding our future Be the best place to call home City of Milton Comprehensive plan • 20166 Draft for Review 10.17.2016 Data & Demographics City of Milton, Fulton County, Georgia City of Milton Comprehensive plan • 2016 7Draft for Review 10.17.2016 32,661 36,291 39,804 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 2010 2015 2020 Milton Population Population The city of Milton became a city on December 1, 2006. The first demographic data available for Milton comes from 2010, at which point the population was 32,661. According to ESRI Business Analyst Projections, the population is expected to continue to grow quickly, with an anticipated 22% growth between 2010 and 2020. The city’s Impact Fee Population Forecast anticipates they will reach “build out at a population around 61,580 residents.” 2010 2015 2020 Milton 32,661 36,291 39,804 Sandy Springs 93,853 98,184 103,980 Alpharetta 57,551 61,375 65,902 Johns Creek 76,728 80,993 86,870 Roswell 88,346 91,326 96,222 0 20,000 40,000 60,000 80,000 100,000 120,000 The chart to the left compares the population of Milton with other North Fulton cities. Milton’s population has been lower than its neighbors, and is predicted to continue to be lower, though it is projected to experience steady growth over the next five years. North Fulton Source: ESRI Business Analyst Online 2010 Census Profile(2000,2010)., ESRI Business Analyst Online Community Profile (2015, 2020 Projections) City of Milton Comprehensive plan • 20168 Draft for Review 10.17.2016 Race White residents make up 76.6% of the racial distribution in the City of Milton as of 2010. Black residents make up 9%, Asian residents are 10.4% of the population, and those of two or more races are 2.2% of the population. Residents of Hispanic origin of any race are 6.0% of the population. W h i t e B l a c k a s i a n t W o o r M o r e r a c e s o t h e r 2015 2020 The proportion of White and Black residents is expected to decline, replaced by Asian residents, and those of two or more races. The proportion of those of Hispanic descent is also expected to decline from 6% in 2010 to about 5.7% in 2020. Source: ESRI Business Analyst Online Community Profile City of Milton Comprehensive plan • 2016 9Draft for Review 10.17.2016 Age 25% 11% 29% 28% 6%1% <14 15-24 25-44 45-64 65-84 85+ 22% 14% 23% 32% 8%1% 2015 <14 15-24 25-44 45-64 65-84 85+ 19% 14% 23% 33% 10%1% 2020 <14 15-24 25-44 45-64 65-84 85+ 16% 27% 28% 21% 8% <5 5 to 9 10 to 14 15 to 19 20 to 24 Young and middle aged adults (25-64) combine for 59% of the population. Milton has a high number of residents under the age of 14 for the region. Between 2010 and 2015, the population is expected to get older as a whole. The youngest age group of those under 14 and those aged 25-44 decrease in proportion of the total, while adults aged 45-84 gain 6% of the population. These trends are projected to continue into 2020. 2010 School Age Population The impact of the public schools on the development patterns of the community has consistently been an issue raised during the Comprehensive Plan process. The breakdown of school-aged population is included here for planning purposes. Source: ESRI Business Analyst Online 2010 census profile; ESRI Business Analyst Online Demographic and income Profile City of Milton Comprehensive plan • 201610 Draft for Review 10.17.2016 Employment 1326 1581 1100 1089 2157 1181 1034 1315 1149 0 500 1000 1500 2000 2500 Wholesale Trade Retail Trade Information Finance and Insurance Professional, Scientific Technical Services Waste Management Educational Services Health Care/ Social Assistance Food Services What Jobs do Milton Residents Do? 329 1108 2483 306 1084 1316 820 531 0 500 1000 1500 2000 2500 3000 Wholesale Trade Retail Trade Information Finance and Insurance Professional, Scientific, and Technical Services Waste Management Educational Services Food Services What jobs are available in Milton?re s i d e n t ar e a ch a r a c t e r i s t i c sWo r k p l a c e ar e a ch a r a c t e r i s t i c sSource: US Census Bureau, Census on the Map Resident Area Profile Analysis City of Milton Comprehensive plan • 2016 11Draft for Review 10.17.2016 73,674 114,273 129,119 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 2010 2015 2020 Median Household Income 14% 22% 27% 19% 13% 4%1% <$25,000 $25,000-$49,999 $50,000-$74,999 $75,000-$99,999 $100,000-$149,999 $150,000-$199,999 $200,000+ Income 68% of households made between $25,000 and $100,000 in 2010. 2010 Source: :2010 data- US Census American Fact Finder ACS 2010 Selected Economic Characteristics. 2015/2020 data- ESRI Business Analyst Demographic and income Profile City of Milton Comprehensive plan • 201612 Draft for Review 10.17.2016 0 2000 4000 6000 8000 10000 12000 14000 16000 2010 2015 2020 Owner Occupied Rented Vacant Housing Demand Demand in housing is expected to increase, resulting in both an increase in the number of units and a decrease in the vacancy rate. The number of rented units is 24.7% of units in 2010, 22.9% in 2015, and 23.8% in 2020. $469,100 $451,100 $2,790 $1,220 2010 2014 Median Selected Monthly Owner Costs 2014 Median Rent 2014 Median home values can be somewhat of a moving target depending on the source of information. According to the US Census American Fact Finder, home values have fluctuated around the mid-$400,000 range. Some private data sources, such as Zillow, list the median a little higher around $485,000. Housing Values Source: ESRI Business Analyst Online Housing Profile; US Census American Fact Finder 2009-2013 American Community Survey; Selected Housing Characteristics City of Milton Comprehensive plan • 2016 13Draft for Review 10.17.2016 According to the American Community Survey 5-Year Estimate (2014), there are 12,853 housing units in Milton, with a vacancy rate of around 5%. The majority of vacant units are rental – less than 1% of owner occupied units are vacant. Of the rental units that are available in the city, rents still tend to be high with the majority of units in the city available for rents over $1,000/ month. 85% of Milton’s housing has been built since 1990. The map included here shows the development patterns in the city, depicted by year. This reinforces the ACS data that suggests that the vast majority of the housing stock in the city is fairly new. The majority of housing – almost 70% is single family detached dwellings. Around 15% of the city’s housing is a type of multi-family dwelling. The average housing value in the city of Milton is around $451,000. Compared with the average in Fulton County, which is $237,600, this is almost double of the county as a whole. The relative newness of the housing stock, plus the high value of real estate combine to ensure the good condition of housing in the city. 0 200 400 600 800 1000 1200 1400 1600 1800 2000 Average Rents, Milton GA Housing by Structure Type, Milton GA Single Family Detached Single Family Attached Duplex, Triplex or Quadplex Multi-family 0 1000 2000 3000 4000 5000 6000 7000 Housing by Year, Milton GA Source: US Census American Fact Finder 2009-2013 American Community Survey; Selected Housing Characteristics City of Milton Comprehensive plan • 201614 Draft for Review 10.17.2016 Milton has limited water and sewer infrastructure, and there are no plans for expansion. The desire to preserve Milton’s rural and low-density quality of life will need to be balanced with the increasing conversion of agricultural land to housing, and the impermanence that may result when the equestrian and agricultural community feels that they can no longer afford to continue operations in a rapidly suburbanizing area. Additionally, concerns have been expressed that many aging adults and “empty-nesters” choose to leave the community because they lack housing options. 0 500 1000 1500 2000 2500 3000 3500 Housing Values, Milton GA Housing by Year, Milton GA Source: US Census American Fact Finder 2009-2013 American Community Survey; Selected Housing Characteristics City of Milton Comprehensive plan • 2016 15Draft for Review 10.17.2016 Community Vision Monday November 2 Milton City Council Comp Plan Kick Off Tuesday February 9 CPAC Meeting Tuesday March 8 Public Meeting Tuesday April 12 CPAC Meeting Saturday April 23 Milton Earth Day Festival Wednesday December 16 CPAC Meeting Monday October17: Milton City Council Meeting - Adoption of the Comprehensive Plan and CIE Thursday May 12 Public Meeting Tuesday June 14 CPAC Review & Comment Draft Plan Monday July 18 Joint CPAC & City Council Review & Comment Draft Plan Monday August 8 CIE Work Session (Ross & Associates) Monday August 15 Public Hearing & Transmittal CIE & Comp Plan Thursday July 21 CPAC Meeting Comprehensive Plan Vision Milton is a premier city where we strive to: • Promote a high quality of life • Create a strong sense of community and place • Respect our heritage while guiding our future • Be the best place to call home Comprehensive Plan Mission We take responsibility together to provide the best quality of life to those we serve. Through excellent service to our neighbors, we strengthen our cherished sense of community. Community Input Opportunities The Milton Comprehensive Plan Update process was guided by a Stakeholder Committee (CPAC) comprised of citizens, local business owners, elected officials, and Milton staff. CPAC met on multiple occasions, providing direction and feedback at key points in the process. There were additional opportunities for public participation at community meetings and local festivals, as well as regularly scheduled City Council meetings where the plan was discussed. Meetings were advertised through local media outlets and on the city’s social media sites. Concurrent with the Comprehensive Plan Update, the city was undertaking an update to the Comprehensive Transportation Plan (CTP), and their Capital Improvements Element (CIE). In addition to the CTP and CIE, there are numerous other plans and studies that support the Comprehensive Plan, and referenced herein. They are identified below. Other Plans and Programs • Crabapple LCI Form Code & Visioning Study • Deerfield/ GA 9 LCI Form Based Code • GA 9 Design Guidelines • Hwy 9 North Visioning • Arnold Mill Visioning Study • Tree Inventory • Parks and Recreation Plan • Conservation Plan • City Strategic Plan 2016-2020 • Impact Fee Assessment Report City of Milton Comprehensive plan • 201616 Draft for Review 10.17.2016 Community Issues, Opportunities & Objectives The community issues and opportunities are a snap shot of the community’s concerns, and its perception of the strengths they possess and the challenges they face. The issues and opportunities included herein were generated in the initial Milton Comprehensive Plan. They were reviewed and updated by CPAC, and feedback from community members was used to generate the final list presented here. Priority Issues are those that were ranked highly by community members as still being a priority issue at the time of this update of the Comprehensive Plan. This list of issues and opportunities is used to provide direction toward crafting the policies and implementation goals for the city. The Objectives listed in this section are community policies that address the issues and opportunities identified by the community through the public review of the Comprehensive Plan Update. Priorities • Community residents have articulated a desire for more public greenspace and/ or active/ passive parkland. • Unattractive commercial sprawl detracts from the community’s appearance. • Large tracts of land suitable for continued agricultural uses are being sold for residential development. • The City lacks both indoor and outdoor community gathering spaces, including spaces for arts activities and performances. • The City needs to proactively engage in regional/ multi-jurisdictional coordination and cooperation. • The disappearance of rural scenery that threatens the character of the community and detracts from the community vision. • The community lacks the necessary regulations to adequately protect our historic resources, and their loss jeopardizes our collective heritage. • There is a lack of active/ passive recreation programs and recreational areas for the community. • Traffic congestion is a persistent problem within the community. • The city lacks a network of sidewalks, bike lanes, pedestrian and bridle paths, and trails that would enhance transportation choices. • Adequate funding is needed to implement road improvements. City of Milton Comprehensive plan • 2016 17Draft for Review 10.17.2016 Overall Overall issues and opportunities were derived from the consistent concerns that have been reiterated throughout the Comprehensive Plan process. These include an emphasis on community aesthetics, the need for more parks and greenspace, the need to enhance community connectivity, and the importance of accessibility and universal design to benefit citizens of all abilities. Issues • Community residents have articulated a desire for more public greenspace and/ or active/ passive parkland. • Unattractive commercial sprawl detracts from the community’s appearance. • Current development patterns do not reflect a comprehensive awareness of accessibility and universal design concepts. Opportunities • The city currently has acquired land that can be developed into public greenspace and active and passive parkland, and there are additional opportunities for the further acquisition of land for similar purposes. • The development and implementation of commercial design standards for each Character Area will enhance community aesthetics. • New residential development, within certain Character Areas such as Crabapple or Deerfield, should be connected to existing neighborhoods and commercial service areas. • The development and implementation of rural design standards within appropriate Character Areas will enhance community aesthetics. City of Milton Comprehensive plan • 201618 Draft for Review 10.17.2016 Development Patterns and Land Use Development within Milton boomed through much of the 1990s and into the early 2000s while the city was still a part of unincorporated Fulton County. This is a timeframe that coincides with the rising awareness of many of the negative impacts of sprawling commercial and residential land use patterns. The issues and opportunities identified for Development Patterns/ Land Use emphasize the importance of limiting sprawl and preserving the unique rural character of much of the city. Community preference has been articulated for Master Plans tied to existing and potential development; rigorous aesthetic design controls; specific geographic boundaries and specified densities to prevent sprawl; and the protection of open space, woodlands, specimen trees, stream buffers, steep slopes, the night sky, agricultural land, and other environmentally sensitive areas. Issues • Unattractive sprawl development has led to visual clutter along roadways that can distract drivers and detract from the community’s appearance. • Lack of design standards have led to subdivision entrances that are not in keeping with the rural character of the area. • Sprawl development threatens the indistinct boundary between town and countryside. • There is widespread opposition to typical high-density development patterns. • Large tracts of land suitable for continued agricultural uses are being sold for residential development. • New development threatens to encroach upon areas that may not be suited for development. Opportunities • Milton has preserved a unique patterns of equestrian-oriented development as well as open/green space and woodlands that should be enhanced and promoted. • Plentiful scenic areas, pastoral areas, and woodlands are the hallmark of community character and should be preserved. • Proactive stewardship of the community’s extensive greenspace and woodlands can be an asset for current and future generations. • Emphasis on the redevelopment of existing areas can preserve and enhance the community’s greenspace and sense of place. • Policies and regulations should maintain and promote the rural character of the city, including the preservation of “open road” neighborhoods1, and locating new residential development in areas contiguous to existing neighborhoods. • Preserve the gravel roads in Milton – along with the larger lots (minimum 3 acres) required on gravel roads – as a part of the special character of Milton, as well as including this asset as a part of the transportation and recreation plans for the city. • Support the use of Transfer of Development Rights as a tool to encourage redevelopment and infill development within targeted areas while effectively limiting sprawl and protecting the rural areas. Objectives Objective 1: We will encourage development that is sensitive to the overall setting of the community and will contribute to our community’s character and sense of place. Strategy: Obtain broad support for the Comprehensive Plan from community leaders and the public through education initiatives and consensus-building meetings. Strategy: Encourage the maintenance of equestrian and agricultural areas with large tracts of land in order to maintain this important aspect of the community. 1 Open Road Neighborhood: residential homes/ neighborhoods located along public open two-lane country roads; which contrasts with conventional subdivision neighborhoods where the homes are situated off the main thorough-fare along a web of internal streets that do not allow through traffic and sometimes are private. City of Milton Comprehensive plan • 2016 19Draft for Review 10.17.2016 Strategy: Protect natural areas, viewsheds, floodplains, wetlands, tree canopy, heritage and specimen trees through strict adherence to codes during site preparation and construction, and avoidance of clear-cutting. Strategy: Encourage land uses which integrate the rivers and streams and environmental aesthetics into their planning and design. Strategy: Protect the dark night sky, especially in lower density residential, conservation and natural areas of the city. Strategy: Work with utility companies to protect city assets. Objective 2: We will encourage development of a balanced network of commercial activity centers that are vibrant areas of the community which, 1) improve overall attractiveness and local quality of life 2) meet the service needs of our citizens and 3) avoid unattractive and inefficient sprawling strip development. Strategy: Emphasize the development of barrier free, smaller, pedestrian-oriented streets, shops and parking in the denser areas of the city to support existing structures and appropriate commercial uses. Strategy: Encourage compact, mixed use development in the Crabapple Crossroads Area as reflected in the Crabapple Crossroads Master Plan; the Birmingham Crossroads Area as reflected in the Birmingham Crossroads Master Plan; and along Hwy 9 and Arnold Mill Road pursuant to their recommended Master Plans. Strategy: Develop master plans that include Access Management Studies along the roadways within the study areas. Strategy: Limit inefficient sprawling development by using Transfer of Development Rights to define the geographic limits of receiving areas. Strategy: Provide safe accessible crossings for persons who have specific needs. Objective 3: We want development whose design, landscaping, lighting, signage and scale add value to our community. Strategy: Create more specific detailed design guidelines for Arnold Mill Road (SR 140), and other specific areas around of the City; support existing design guidelines for Crabapple, Deerfield and Birmingham Crossroads. Strategy: Develop context sensitive standards for protecting and enhancing rural viewsheds in the City. Strategy: Develop context sensitive residential development standards for entrances and right-of-way amenities for residential subdivision developments. Objective 4: We will create gateways to establish a “sense of place” for our community. Strategy: Create consistent images (including the equestrian logo) to help “brand” Milton as a unique and desirable community on street signs, public buildings and public vehicles. Incorporate branding images into City documents, special event signage, and gateways to the City. Strategy: Identify prospective sites for unique public signs at the major gateways to the City and acquire rights to place substantial gateway signs that convey pride and sense of place. Strategy: Identify specific design standards for public gateway investments (i.e. signage, landscape, hardscape, sidewalks, lighting, street furnishings). Objective 5: We will encourage mixed-used developments, where appropriate, that are human-scale, less auto- oriented and include neighborhoods that are walkable, bicycle and wheelchair friendly in Master Planned Areas as identified on the Future Community map. Strategy: Coordinate infrastructure design where appropriate to provide barrier-free, safe, walkable connections between activity centers, institutions, and residential neighborhoods. City of Milton Comprehensive plan • 201620 Draft for Review 10.17.2016 Strategy: Encourage developers to incorporate appropriate amenities such as sidewalks or pathways, shallow front yard setbacks, porches, streetlights, street furnishings, and small green space sites in grid-style Traditional Neighborhood Development (TND) patterns close to existing transportation and community facility infrastructure. Strategy: Provide local street and/ or pedestrian connections between existing and new subdivisions in addition to access from primary streets. Objective 6: We will be willing to assess land planning and development concepts that may be new to our area, but have been tried successfully in other places. Strategy: Implement Transfer of Development Rights as a method to protect the low-density, rural and agricultural areas of the city as well as encourage redevelopment and infill development within the targeted development areas of the City. Strategy: Consider adopting policies and standards related to “Universal Design” and/ or “Visitable Homes”2 concepts. Strategy: Implement context sensitive and form based zoning. Objective 7: We support appropriate residential and non-residential infill development and redevelopment in ways that complement surrounding areas. Strategy: Support infill development that meets appropriate design standards on local streets within the city. 2 “Universal Design” is a planning idea, meant to produce buildings, products and environments that are inherently accessible to both the able bodied and the physically disabled. “Visitable Homes” is a type of universal design that refers to a home that is designed to accommodate families and visitors, regardless of age, size, or physical ability by providing easy access, easy passage and easy use for everyone. More information about these concepts is provided in the Glossary of Terms found in the Appendix of this document. City of Milton Comprehensive plan • 2016 21Draft for Review 10.17.2016 Community Facilities and Services The City faces unique challenges and prospects to maintaining its identity. Issues and opportunities for Community Facilities and Services focus on the broad themes of community spaces, community character, and sense of place. The city can concentrate its efforts on preserving the high quality of existing development and enhancements that will improve community aesthetics. Issues • Milton needs to better define its community character – including areas around municipal boundaries and gateways – to foster a sense of place so visitors know they have arrived to a unique community. • The City lacks both indoor and outdoor community gathering spaces, including spaces for arts activities and performances. Opportunities • Currently there are virtually no areas of decline due to the relative newness of development in Milton. Policies and regulations can promote high development standards to prevent the decline of existing development. • The City should support the build out of Birmingham Crossroads consistent with its adopted plan as the village activity center that anchor the Birmingham Character Area; and support the continued build out of Crabapple Crossroads as would be recommended per a revised Crabapple plan as the downtown for the City. • The redevelopment of the Highway 9 Corridor consistent with an adopted set of community design guidelines would enhance the character and sense of place in the Deerfield character area. • Implementing a community branding campaign – including standards for the design and placement of signage – can foster a visual aesthetic and sense of place within the City. Objectives Objective 1: We will incorporate sustainable policies and practices in projects undertaken and services offered by the City of Milton. Strategy: Design government buildings and projects including parkland, transportation projects, etc. to meet “Green” certification standards. Encourage these standards for private development. Strategy: Work with environmental stakeholders to advise on environmentally responsible policies and practices through Milton. Strategy: Consider the development of bicycle and pedestrian transportation modes to provide barrier free alternative travel opportunities for short trips. Objective 2: We will explore opportunities for multiple transportation alternatives. Strategy: Implement the recommendations of the Milton Transportation Plan and Milton Trails Plan. Strategy: Consider the development of bicycle and pedestrian transportation modes to provide barrier free alternative travel opportunities for short trips. Objective 3: We will invest in parks and open space to enhance the quality of life for our citizens. Strategy: Develop and implement Master Plans for Birmingham Park and Providence Park, ensuring that multiple needs of multiple users are met (i.e. children, youth, adults, seniors, individuals with disabilities, etc) with a sensitivity towards the unique characteristics of the area in which the park is being developed and the land itself. Strategy: Ensure parks and parkland are developed with the city’s mission and vision statements in mind, including the protection of the rural characteristics of Milton as well as “green” practices and development standards. City of Milton Comprehensive plan • 201622 Draft for Review 10.17.2016 Strategy: Identify and protect other areas that serve as parks or parklands to the city’s residents, such as pocket parks, equestrian areas, greenways, and other recreational lands. Strategy: Work with Fulton County to provide community parks, regional parks, and large active and passive recreation facilities, including consideration of barrier free access to all amenities, to serve City residents and visitors. Strategy: Encourage parks and other green spaces to be protected in perpetuity through appropriate legal mechanisms. Strategy: Ensure that the City of Milton Comprehensive Parks and Recreation Master Plan is updated regularly to remain current and relevant to the needs of the citizens of Milton. Objective 4: We will seek opportunities to provide pleasant, accessible, public gathering places and parks throughout the community. Strategy: Develop community gathering spaces and pocket parks in village and neighborhood centers to serve as meeting places and destinations. Strategy: Establish appropriate requirements for new development to set-aside specific amounts of land for greenspace or meeting acceptable alternative requirements to provide for future needs for greenspace. Strategy: Ensure public gathering spaces have barrier-free, ADA compliant amenities. Objective 5: We will support the city in the acquisition of new greenspace opportunities to meet the needs of the citizens of Milton. Strategy: Preserve greenspace and open space using bond revenues for the acquisition of general areas of green or open space including pastures, horse farms, wooded areas, larger tracts of undeveloped land, and open space between new or existing subdivisions. This can include protecting natural resources from development - especially wooded and tree areas with a special concentration on preserving as many trees as possible; protecting wildlife habitat and corridors from development by preserving areas in their natural state that are home to wildlife, including identifying and preserving wildlife corridors; and protecting water and watersheds from development by protecting areas with water, rivers, ponds, lakes, creeks, streams, stream buffer areas and watersheds. Strategy: Preserve rural views and rural character using bond revenues for the purpose of protecting or conserving the rural views along roadways; protecting or conserving the rural feel, look, setting and character of Milton; protecting historic resources; and protecting agricultural uses of land including farms, horse farms, etc. Strategy: Preserve trails and parks using bond revenues for the acquisition of trails and parks in establishing new trails and connecting existing trails based on the Milton Trail Plan; establishing trails for walking, biking, and horse riding, either through separate or combined use trails depending on location, need and the Trail Plan; establishing trails that connect parks, schools and commercial centers, including connections to greenways; and establishing parks, including passive, and or mostly unimproved or “natural state” parkland with the possibility of creating trails and minimal improvements to provide public access. These could include pocket parks or larger tract parks. Objective 6: We will work with the Fulton County Public Schools to encourage school location decisions that support overall growth and development plans of the community. Strategy: Encourage the Fulton County Public Schools to improve access and egress into existing school properties to minimize traffic disruption and congestion. Strategy: Encourage Fulton County Public Schools to locate future facilities that are consistent with the Milton Future Land Use Plan. Strategy: Encourage Fulton County Public Schools to design new schools consistent with the design standards unique to Milton including site planning, building design, the utilization of green standards, access/ egress, parking configuration, tree preservation/ replacement review, appropriate buffers and the integration of trailways where possible. Strategy: Work with Fulton County Public Schools to identify opportunities to use recreational fields during periods when the schools are not using the facilities. City of Milton Comprehensive plan • 2016 23Draft for Review 10.17.2016 Objective 7: We will seek ways for new growth to pay for public infrastructure and services to support the development to the maximum extent possible. Strategy: Work with private developers to encourage the development of public infrastructure by building connections to existing infrastructure and new development sites. Strategy: Implement an impact fee ordinance and use impact fees for specific improvements allowed by State law. Strategy: Actively pursue partnerships and grant opportunities to facilitate infrastructure expansion and enhance community services. Objective 8: We will use planned infrastructure expansion to support development in areas identified as suitable for such development in the Comprehensive Plan. Strategy: Encourage the balanced development of Crabapple, Deerfield, Birmingham Crossroads, Hwy 9 and Arnold Mill that is 1) consistent with land use policies and adopted overlays or master plans for the areas, and 2) concurrent with needed infrastructure improvements. Strategy: Encourage the stated development of character areas concurrent with the growth of service infrastructure as a method of maintaining sustainability. Strategy: Establish and protect defined development boundaries and sustainable density levels as defined specifically by the Master Plan for that given area to identify and maintain appropriate edges between areas with planned infrastructure and adjacent areas. Objective 9: We will promote enhanced initiatives for solid waste reduction and recycling. Strategy: Coordinate solid waste management with Fulton County and other cities in the County. Strategy: Reduce the volume of waste entering the solid waste disposal system by sponsoring recycling education, and provide opportunities and incentives to sort plastics, paper, glass, metals and other materials. Strategy: Require private waste management contractors to provide curbside recycling options. Encourage and educate recycling throughout the city including the integration of development standards that create a recycling pick up location and commercial and non-commercial sites. Strategy: Consider the long term alternatives to use of landfills. City of Milton Comprehensive plan • 201624 Draft for Review 10.17.2016 Housing The relative newness of development and the limited infrastructure in the city of Milton have resulted in property values and housing stock that tends toward the higher end. The needs of land-extensive agricultural uses, such as equestrian estates, also impact housing, land values and development patterns. There are higher density residential options within the city that include townhomes and single family homes on small lots. However, the perceptions of a lack of housing diversity underscore the need for more study and analysis of the existing housing stock before any significant changes are made to current zoning policies or land use patterns. Additionally, diversity should not just focus on smaller-lot, higher density development but also consider preserving choices for individuals who need large acreages for land extensive agricultural and recreational uses, as well as lifestyle choices. Issues • Current development patterns include limited development of housing in proximity to employment centers. • Current development patterns do not consider senior housing and its location relative to senior services. Opportunities • Undertaking a comprehensive inventory of current housing stock would enable better planning and preparation for future growth and development patterns. • Based on a comprehensive inventory of current housing stock, identify ways to create greater diversity in housing options within the city. • Identify opportunities to create housing and employment centers within the city to mitigate the need to commute outside the city for employment. • Identify opportunities to create senior housing in a lifelong community setting that places senior housing and senior services in close proximity. Objectives Objective 1: We will accommodate our diverse population by encouraging a compatible mixture of housing types, densities and costs within the City. Strategy: Encourage a mix of housing types, densities and amenities appropriate for the development patterns of each character area to accommodate a mix of income and family needs. Strategy: Develop accessibility guidelines and policies for ADA accessible homes concept to accommodate full participation in housing choice by people with disabilities. Strategy: Promote policies that protect the existing low density, rural residential housing throughout the Birmingham, Central Milton, Arnold Mill, And Sweet Apple Character Areas of the City. Strategy: Promote policies that provide more housing choices, including apartments, town homes, condominiums and single family homes with smaller footprints on smaller lots in the Deerfield Character Area. Objective 2: We will encourage development of housing opportunities that enable residents to have easier access to commercial services and employment opportunities. Strategy: Increase and expand mobility in neighborhoods with more barrier free bicycle, wheelchair and pedestrian options. Strategy: Construct more sidewalks or alternative pathways that connect homes to work and shopping facilities as well as parks/ gravel roads and institutional uses, as appropriate. Strategy: Integrate housing, transportation and land use plans to improve mobility to and from jobs and other primary destinations. City of Milton Comprehensive plan • 2016 25Draft for Review 10.17.2016 Objective 3: We will encourage housing policies, choices and patterns that increase opportunities for people to move into affordable owner-occupied housing. Strategy: Identify opportunities for infill residential development in existing neighborhoods. Strategy: Assess community housing stock to accurately determine the current mix of residential uses and identify areas of need. City of Milton Comprehensive plan • 201626 Draft for Review 10.17.2016 Intergovernmental Coordination Multi-jurisdictional coordination provides partnership opportunities that more efficiently allocate public resources to accomplish the programs of the Comprehensive Plan. As a city, Milton has the opportunity to engage with the adjacent cities in Fulton County, but also has the benefit of working with established departments within Fulton County and regional and state entities that facilitate economic development, environmental monitoring, and infrastructure improvements. Issues • The City needs to proactively engage in regional/ multi-jurisdictional coordination and cooperation. • Local officials and/ or neighborhoods are resistant to new or innovative development ideas. Opportunities • The City should work with adjacent jurisdictions to adopt consistent design standards for new development that will promote community aesthetics and sustainability. • There is potential to form partnerships with adjacent jurisdictions in pursuit of LCI/ CID funds for Hwy 9 (SR 9), Windward Parkway, Crabapple and Arnold Mill Road (SR 140). • The City of Milton can help educate and leverage its unique characteristics for the benefit of the region and our citizens. • The City should coordinate with Forsyth County, Cherokee County, as well as Alpharetta and Roswell to ensure proper cross jurisdictional planning occurs and potential conflicts are resolved. • The North Fulton Comprehensive Transportation Plan (NFCTP) was developed through coordination and cooperation of the cities of North Fulton County. This success should be leveraged for future transportation investments that benefit all North Fulton cities. Objectives Objective 1: We will proactively identify opportunities to share facilities and services with neighboring jurisdictions when they would be mutually beneficial. Objective 2: We will initiate efforts to work with neighboring jurisdictions to develop shared solutions for regional issues (such as growth management, watershed protection, transportation solutions, etc.) Objective 3: We will initiate efforts with neighboring jurisdictions to pursue joint processes for collaborative planning and decision-making. Objective 4: We will consult with Fulton County and other public entities in our area when making decisions that are likely to impact them. Objective 5: We will provide input to Fulton County and other public entities in our area when they are making decisions that are likely to have an impact on our community or our plans for future development. Objective 6: We will engage in cooperative planning between the City of Milton, Fulton County, and Fulton County Public Schools in regard to the appropriate location and use of schools as community facilities, as well as needed transportation improvements to accommodate traffic to, from and around schools and improve opportunities for walking, biking, and other forms of alternative transport for individuals of all abilities. City of Milton Comprehensive plan • 2016 27Draft for Review 10.17.2016 Natural and Cultural Resources The City of Milton contains numerous examples of locally significant historic resources as well as environmentally sensitive areas, including lakes, streams, floodplains, and wetlands. In addition to those natural resources protected by state and local legislation, citizens have identified preservation of tree canopy and wildlife habitat as important priorities. All of these elements contribute to the rural character and rural lifestyle that plays a central role in community identity. Issues • The disappearance of rural scenery that threatens the character of the community and detracts from the community vision. • The community lacks the necessary regulations to adequately protect our historic resources, and their loss jeopardizes our collective heritage. • Loss of tree canopy and specimen trees detracts from community aesthetics, threatens environmentally sensitive areas, and exacerbates heat-island effects experienced throughout the metropolitan area. • The effects of environmental pollution and contaminated properties compromise public health and welfare and should be mitigated. • There is a lack of active/ passive recreation programs and recreational areas for the community. Opportunities • Development of Birmingham Park according to a master plan with sensitivity to the vision of Milton’s citizen expectations would provide active/ passive recreation and greenspace amenities for the city. • Development of Providence Park could create opportunities for active and passive recreation for citizens of all ages, lifestyles and abilities. • Give priority to the protection of environmentally sensitive areas with further compliance with state and federal environmental regulations and avoid detrimental actions to our natural ecosystem and costly fines and/ or penalties for lack of compliance. • The development of pocket parks in areas that are already established would enhance the community’s greenspace and provide recreational opportunities for its citizens. • Continue to mitigate the loss of tree canopy and promote the protection of specimen trees and other urban forest resources. • Implement Transfer of Development Rights as a tool to preserve open space. • Revise the City’s Tree Preservation Ordinance. Objectives Objective 1: We will encourage the preservation of natural resources areas and preserve contiguous green open spaces development of land in appropriate designated areas as development occurs. Strategy: Maintain density neutral development practices through innovative land development techniques, such as Transfer of Development Rights. Strategy: Acquire conservation easements for the protection of environmental sensitive land. Strategy: Promote low impact site development that encourages maintaining the natural topography and existing vegetation on a site when feasible, and in some cases when required. Strategy: Encourage projects that project and/ or integrate the preservation of natural areas, stream corridors, and green space as amenities and required development. City of Milton Comprehensive plan • 201628 Draft for Review 10.17.2016 Objective 2: We will encourage new development to locate in suitable locations close to transportation and infrastructure resources in order to protect environmentally sensitive areas, agricultural lands, and valuable historic, archaeological or cultural resources from encroachment. Strategy: Cross check proposed development sites with inventories of existing natural, historic, archaeological and cultural resources to prevent encroachment on these sites. Strategy: Designate areas of valuable historic, archaeological, or cultural resources through the city’s historic preservation ordinance to mitigate impacts of new development. Strategy: Ensure development/ infill projects are consistent with land use policies and citizen wishes to protect and preserve low-density rural areas of Milton. Strategy: Work with public utilities to protect the rural viewshed and other natural and scenic views. Objective 3: We will consider the potential impacts to air and water quality in making decisions on new developments and transportation improvements, and we will steer new development away from sensitive natural resource areas. Strategy: Encourage new development projects to commit to providing water, storm water, and air pollution control facilities that fully meet and exceed city standards. Strategy: Encourage changes to current codes that address air and water quality improvements and/ or which provide flexible design that results in a reductions of air or water quality impacts. Strategy: Encourage local governments and/ or local land trusts to acquire stream corridors along the Little River corridor and their tributaries to provide floodway protection, natural habitat corridors and passive recreation resources. Objective 4: We will expand the identification, documentation, and protection of historic, cultural and archaeological resources in the city, and when possible encourage access by the public. Strategy: Review and refine existing inventories of historic, cultural and archaeological resources to include previously undocumented resources. Strategy: Collaborate with local and regional libraries and archives, as well as local historians and long-time residents, to document previously undocumented resources. Strategy: Ensure historic and cultural sites that are open to the public are barrier-free, ADA accessible venues. Strategy: Identify those elements of the rural landscape (i.e. specimen trees, tree canopies, woodlands, fences, hedgerows, structures, etc) that contribute to rural character and scenic viewsheds within the community. Objective 5 We will promote the protection and maintenance of trees and contiguous green open space in new development. Strategy: Promote community awareness regarding the economic value and sustainability of green space preservation and maintenance of existing vegetative cover and protection of trees. Strategy: Promote design standards which prefer the retention of existing trees and tree coverage to new plantings. Strategy: Ensure existing tree canopy along scenic streets and other public rights of way are protected. Strategy: Increase setbacks and undisturbed buffers between roadways and developments including both residential and commercial. City of Milton Comprehensive plan • 2016 29Draft for Review 10.17.2016 Objective 6: We will protect ground and surface water sources to promote the maintenance of safe and adequate supplies of water. Strategy: Adopt the appropriate recommendations to protect existing water quality consistent with the City’s land use policies, and as recommended by the Metropolitan North Georgia Water Planning District, ARC Fulton County Water Resources that protect ground and stream water quality. Strategy: Coordinate with Fulton County, Forsyth County, Cherokee County, and other local governments in implementing the three comprehensive plans adopted by the Metropolitan North Georgia Water Planning District to ensure adequate supplies of drinking water, protection of water quality, and minimized impacts of development on the District’s watersheds and downstream water quality. Strategy: Coordinate programs of Fulton County Water Resources to conserve outdoor water use. Strategy: create and implement a septic tank maintenance program for the unsewered areas of Milton which are consistent with the lower density areas of the city. City of Milton Comprehensive plan • 201630 Draft for Review 10.17.2016 Economic Development A creative and innovative economic development agenda will have impacts on many community issues and opportunities. Commercial and professional employment opportunities will balance the City’s tax digest, alleviate commuting times as well as traffic congestion, and provide needed services to local residents. Encouraging commercial and professional development in Milton should also balance impacts on residential, rural and environmentally sensitive areas of the community. Issues • The city needs to pursue innovative economic development initiatives. • The city needs greater employment opportunities to serve local residents of Milton. • Future development plans need to include opportunities for greater commercial densities. Opportunities • The city should continue to promote the unique residential niche of low density development with high value properties that is found in Milton. • The city should promote the creation of economic development centers. • New developments can be mixed-used without necessarily being high-end. • Proactively work to educate the region and adjacent jurisdictions regarding the value that Milton’s unique characteristics bring to the entire region with respect to economic benefits. Objectives Objective 1: We will identify and put in place the requisites of the desired quality of life within our community and carefully consider costs as well as benefits in making decisions on proposed economic development projects. Strategy: Balance housing, transportation, infrastructure, resource protection and economic development considerations in decision making. Strategy: Utilize the unique economic assets of Milton to attract appropriate and sustainable economic activities that can be accommodated without changing the character of the City. Strategy: Encourage diversified economic development centers within mixed-use non-residential areas and balance commercial densities with local demand, being mindful of existing vacant commercial space as well as commercial density approved but not yet built. Strategy: Ensure the city’s economic development initiatives are fiscally sustainable and will enhance community revenues to support the Comprehensive Plan. Strategy: Implement use of a financial model as one criterion in decision making on economic development projects. Objective 2: We will support programs that retain, expand and create businesses that provide a good fit for our community’s economy in terms of job skills required and links to existing businesses to locate them appropriately within the City. Strategy: Support the existing agricultural and equestrian related economy of the city. Strategy: Support the development of small businesses within the community. Strategy: Support the growth of knowledge-based industries and office/professional uses in designated employment centers. City of Milton Comprehensive plan • 2016 31Draft for Review 10.17.2016 Objective 3: We will consider access and/or impacts to housing and transportation when considering economic development projects. Strategy: Support the use of planning studies, value studies, cost/ benefit studies and analyses of sustainability to identify cost effective projects. Strategy: Limit the expansion of business and/ or commercial uses into established, stable residential areas. Embrace and protect defined geographic boundaries and defined density levels for specific areas including those with a master plan as well as other areas not yet planned. Strategy: Identify primary employment areas that motivate out-of-city commuting patterns and focus economic development initiatives to recruit those employment sectors to the city. Objective 4: We will consider impacts on infrastructure and natural resources in our decision making on economic development projects. Strategy: Limit the expansion of facilities and services to areas close to existing infrastructure before expanding into areas that require larger extensions and/ or greater costs. Strategy: Encourage adaptive reuse of existing facilities and infill development in established areas to accommodate new commercial enterprises where appropriate and consistent with the land use and infrastructure development policies and vision of the City of Milton. Objective 5: We will consider employment needs and skill levels of our existing population in making decisions on proposed economic development projects. Strategy: Work with the Greater North Fulton Chamber of Commerce, Cherokee and Forsyth Counties, the cities of Alpharetta, Roswell, Johns Creek, and other organizations to encourage expansion and retention of professional jobs within employment centers in the City of Milton and surrounding jurisdictions. City of Milton Comprehensive plan • 201632 Draft for Review 10.17.2016 Financing Fiscal responsibility was reiterated throughout each step of the Comprehensive Plan process. The response to the community’s initial public survey underscored a resistance to new taxes and a preference for creative alternatives to generate revenues needed for city improvements. However, a recent survey undertaken as a part of an upcoming referendum on a Greenspace Bond for the city of Milton suggested that the community was generally favorable to a potential $25 million bond to support greenspace acquisition. Issues • The high cost of providing public services and facilities for new development is a challenge for a new city. • The capacity of existing public facilities may need to be expanded to attract new development. • Financing can be difficult to obtain. • City revenues need to fund desired service levels without an increase in taxes on current residents. Opportunities • The city can explore innovative management and governance policies as a result of the lack of pre-existing bureaucratic commitments. • Opportunities for alternative sources of funding and revenues can enhance programs and projects and should be pursued. • Modifying expenses is another necessary approach in order to balance fiscal requirements. • Utilizing potential bond revenues for greenspace acquisition will help the City meet the needs of its citizens, now and in the future. Objectives Objective 1: We will be fiscally responsible by developing and maintaining a five-year capital spending plan that is updated annually as an integral part of our annual budget process. Strategy: Financial modeling capacity will be used by the city as a tool to proactively guide the City’s financial decisions in the future. Strategy: Alternative funding sources will be identified and aggressively pursued to support the City’s short and longer term capital requirements. Strategy: The City’s five year capital plan will be based on funding those expenditures that are needed to maintain the quality of life desired by our residents and only then funding those opportunities that provide enhancements as funds are available. City of Milton Comprehensive plan • 2016 33Draft for Review 10.17.2016 The City of Milton maintains a Comprehensive Transportation Plan separate from its Comprehensive Plan or the North Fulton Comprehensive Transportation Plan. The recommendations of the currently adopted plan are summarized here, and the plan in its entirety is incorporated herein by reference. At such a time as the newly updated Milton Comprehensive Transportation Plan is adopted, current recommendations shall supersede. Goals Improve transportation network system level performance (level of service) with particular emphasis on the impacts of commuter/ “cut through” traffic and safety. • Provide specific paths for through commuters • Improve system for local trips • Improve and preserve existing levels of service • Identify high-accident locations and recommend improvements to achieve better safety • Improve safety for pedestrians and cyclists by upgrading facilities for alternative modes of transportation Maintain and Improve mobility and system performance through roadway improvements and alternative transportation improvements with specific consideration of transit investments appropriate to the community vision and multi-use paths serving cyclists, pedestrians, equestrian users, and those with disabilities including wheelchair access. • Identify bridges in need of maintenance or replacement • Provide maintenance recommendations for the existing roadway network • Identify intersections in need of operational and geometric enhancements to improve system performance • Identify multi-modal enhancements to increase alternative transportation options • Integrate the Milton Comprehensive Transportation Plan with the Milton Trail Plan Protect and improve the environment, recognizing its contribution to community economic vitality and quality of life. • Promote conservation and minimize harmful impacts on the environment • Emphasize preservation of historic places Coordinate transportation investments with the comprehensive plan and land use policies ensuring creation of a “sense of place” (Crabapple Crossroads, Birmingham Crossroads and the Highway 9 area) as well as barrier free connectivity to community assets such as schools, parks and recreation areas. • Coordinate with CPAC to achieve an integrated land use vision and plan • Preserve right-of-way for future facility improvements • Preserve historic places • Achieve a barrier-free transportation network Leverage regional cooperation and regional solutions to transportation issues, including coordination with surrounding jurisdictions, while maintaining the singularly unique character of the City of Milton. • Coordinate with nearby jurisdictions including Alpharetta, Roswell, Mountain Park, Cherokee County, and Forsyth County to create a continuous and well-thought out network • Coordinate with GDOT, MARTA, GRTA and ARC Recommended Corridor Improvements • Direct commuter traffic from Cherokee County to State Route 140/ Arnold Mill Road/ Hickory Flat Highway to GA 400 • Widen State Route 9/ Alpharetta Highway/ Cumming Highway • Widen sections of Holbrook Campground Road, Hopewell Road, and Hamby Road to State Route 9 Transportation & Mobility City of Milton Comprehensive plan • 201634 Draft for Review 10.17.2016 • Widen School Drive to a four-lane section between Birmingham Highway and Freemanville Road • Widen Morris Road to four lanes between Webb Road and McGinnis Ferry Road • Model Analysis of Corridor Improvements Recommended Intersection Improvements • Potential Locations for Roundabouts Birmingham Highway and Freemanville Road Hopewell Road, Cogburn Road, and Francis Road Freemanville Road and Providence Road Bethany Road and Providence Road Birmingham Highway and Birmingham Road/ Hickory Flat Road Hopewell Road and Redd Road • Potential New Signal Locations Birmingham Road and Hopewell Road Strickland Road and Bethany Road (partially in Forsyth County) Bethany Bend and Morris Road/ McGinnis Ferry Road (partially in Forsyth County) Webb Road and Morris Road Morris Road and Deerfield Parkway • Other Potential Intersection Improvements Hopewell Road and Bethany Road Hopewell Road and Bethany Way Bethany Oaks Pointe and Hopewell Road Cogburn Road and Bethany Bend Batesville Road and Taylor Road Arnold Mill Road/ SR 140 and Green Road Alpharetta Highway/ SR 9 and Keyingham Way Alpharetta Highway/ SR 9 and Bethany Bend Hopewell Road and Hamby Road Arnold Mill Road/ SR 140 and Ranchette Road Crabapple Road/ Mayfield Road and Birmingham Highway/ Broadwell Road Alpharetta Highway/ SR 9 and Webb Road • Intersections with Significant Improvements in Progress Birmingham Highway/ SR 372 and New Providence Road Arnold Mill/ SR 140 and New Providence Road Alpharetta Highway/ SR and Deerfield Parkway Arnold Mill Road/ SR 140 and Cox Road • Bridge Improvements Landrum Road over Cooper Sandy Creek tributary Cogburn Road over Cooper Sandy Creek New Providence Road over Cooper Sandy Creek The Comprehensive Transportation Plan also includes recommendations for equestrian improvements, cyclist improvements, pedestrian improvements, transit improvements and improvements for persons with disabilities. City of Milton Comprehensive plan • 2016 35Draft for Review 10.17.2016 Potential Intersection Improvements, Milton CTP, 2009 Potential Road Improvements, Milton CTP, 2009 City of Milton Comprehensive plan • 201636 Draft for Review 10.17.2016 Future Community Map & Narrative The Future Community Map along with the Future Land Use Map represents the City’s future development policy and will be used to guide City officials in land use decisions. The Future Community Map is a general illustration of development policy showing the City’s eight Character Areas as the base, and further identifies areas that require special attention for either rural preservation or economic development. Such areas are Gateways, Rural Viewsheds, Master Planned Areas, and Priority Master Planning Areas. The proposed city trail network is overlaid on the Future Community Map. These areas deserving special classifications will be discussed in more detail below. The Future Land Use Map is a more specific illustration of development policy showing allowable land uses for each parcel and this will be discussed in more detail in the Future Land Use and Supporting Narrative section. Future Community Map, Milton, Georgia k k k k k k k k k k k kk k k [ Legend k Gateway Locations Roads Sidewalk Trails Planned Trails Existing Trail Plan Rural Viewshed Milton Master Planned Areas Priority Master Planning Areas Milton Character Areas Arnold Mill Bethany Birmingham Central Milton Crabapple Deerfield Milton Lakes Sweetapple City of Milton Comprehensive plan • 2016 37Draft for Review 10.17.2016 The areas identified as requiring special attention for rural preservation and/or economic development are: Gateways: Gateways are important identifiers that distinguish the community from all others. Having a distinguished community lends itself to niche marketing for economic development purposes. The community expressed a desire for the city’s branding efforts to be carried out at key entry points into the city by posting “Welcome to Milton” signage accompanied by specific landscaping The gateways into the city of Milton are identified on the Future Community Map at principle roads leading into the community, including • Arnold Mill Road/SR 140 (North and South points within the city limits) • Batesville Road • Hickory Flat Road at the Cherokee County line • Birmingham Highway (SR 372) at the Cherokee County line • Crabapple Road (SR 372) at Green Road • Cogburn Road (North and South points within the city limits) • Hamby Road • Francis Road at the Forsyth County line • Hwy 9 (North and South points within the city limits) • McGinnis Ferry Road • Deerfield Pkwy at Windward Parkway • Hopewell Road • Broadwell Road • Bethany Road at Mayfield Road Rural Viewsheds The rural viewshed refers to the characteristic pastoral views that can be seen along the roads as one travels through Milton. Rural viewsheds contribute to the rural character and sense of place and the city of Milton. The bucolic scenic qualities of many of Milton’s roads are considered to be character defining features within several of the larger character areas, and concerns have been expressed about maintaining and preserving these viewsheds and cherished characteristic of Milton. The Future Community Map identifies the roads that should be considered for protection as rural viewsheds. Ideas about a context sensitive design standards overlay, as well as placing potential value as sending areas for a Transfer of Development Rights program, have been discussed as tools that can be used along these identified rural viewsheds to protect their rural character. These are priority areas for resource surveys and development of design guidelines and buffers as part of a larger program to mitigate development pressures along the rural roadways. Master Planned Areas There are three areas identified on the Future Community Map that are referred to as Master Planned Areas. They are Crabapple Crossroads, Birmingham Crossroads and Deerfield/ Highway 9. The development of these areas proceeded after a Master Plan was done - Crabapple Crossroads Plan in 2003; Birmingham Crossroads Plan in 2004; and Highway 9 in 2012. In addition to a Master Plan, these areas may be governed by overlay zoning districts as well as a city-wide zoning overlay district. The Master Plans provide aesthetic and design controls that cover the build out of the existing areas within their plan boundaries. Non-residential development should be concentrated within these areas according to the specifications of their Master Plans and zoning controls. The Birmingham Crossroads Master Plan is defined as the area at the intersection of Birmingham Highway and Birmingham Road/Hickory Flat Road. The Birmingham Crossroads has not built out to the limits of the Master Plan and the surrounding area has not been a source of development pressure, or brought unmanageable traffic volume to the area. The existing Birmingham Crossroads Master Plan is still viable for its continued growth as defined in the master plan. The Crabapple Crossroads Master Plan boundary is significantly larger and located at the intersection of Crabapple Road, Birmingham Highway, Mayfield Road, Mid-Broadwell Road and Broadwell Road. Since the city’s first comprehensive plan, the Crabapple Crossroads Master Plan has been adopted as an LCI study with an extensive City of Milton Comprehensive plan • 201638 Draft for Review 10.17.2016 analysis of existing land use, zoning urban design, historic resources, environmental and open space resources, and public facilities. The plan also provides a number of recommendations for transportation, open space and ongoing or future projects in the study area. Crabapple will be the location of the city’s future city hall, currently under development, and is a receiving area for Transfer of Development Rights. The Crabapple Form Based Code specifies the regulating plans, public building standards, lot and building plans, and other development standards that projects within the receiving zone must adhere to in order to create a cohesive and attractive community that respects pedestrians and the spatial form of public places. The Deerfield/ Hwy 9 area has developed a concentration of commercial and service uses for the City of Milton. Though the area is subject to a zoning overlay district that includes aesthetic controls and design review requirements, the community has expressed the desire to develop a full Master Plan and Market Study for the area similar to those for Crabapple Crossroads and Birmingham Crossroads. The Master Plan should ensure that the area remains economically viable, avoids unattractive strip development and recruits businesses and services that will benefit the city of Milton while being sensitive to the many residents that live in that area. The Highway 9/ GA 400 Area Master Plan was prepared in 2012. The study provides a clear, comprehensive picture of the area of study to guide future development. It includes recommendations for zoning, public improvement projects, and funding. The report includes an inventory and assessment of existing conditions, a concept plan that provides more detail on proposed initiatives, and an action plan to facilitate plan implementation. Priority Master Planning Area Arnold Mill Road (SR 140) (also designated as a rural viewshed) is an area of limited development with mostly rural residential and agricultural uses. However, community feedback identified it as an area that could potentially accommodate the development of limited non-residential uses at some point in the future (possibly beyond the 20 year scope of this plan). The zoning and future land use classifications for this area are predominantly residential, though the area is subject to a zoning overlay that includes aesthetic controls and design review requirements for any new non-residential development. The community has expressed a desire to develop a Master Plan for the area similar to those for the Crabapple Crossroads and Birmingham Crossroads. The City of Milton and the Atlanta Regional Commission undertook an Arnold Mill Road Visioning Study in May 2014. This study consists of an analysis of and recommendations for the portion of Arnold Mill Road within the City of Milton. The plan provides background and contextual information about the area through analysis of existing plans, a traffic analysis, and an evaluation of recreational land through the corridor. Recommendations for the area are categorized into two groups - 1) Land Use & Design and 2)Transportation. City of Milton Comprehensive plan • 2016 39Draft for Review 10.17.2016 Character Area Map Narrative The following narratives were developed for each of these eight Character Areas, including development patterns, appropriate zoning districts and land use classifications. A summary of appropriate implementation measures for each Character Area also follows each of the narratives. Character Area Map, Milton, Georgia City of Milton Comprehensive plan • 201640 Draft for Review 10.17.2016 Birmingham Birmingham displays the rich, rural nature of the City of Milton. Located in the northwest portion of the City of Milton, this Character Area is dominated by horse farms, pastures and woodlands. Other uses include large estates, residential lots and large land holdings. There are undeveloped natural areas and environmentally sensitive steep slopes in areas such as Pritchard Mountain. In addition, at the intersection of Birmingham Highway and Birmingham Road is the Birmingham Crossroads, which is a rural, mixed use village. This limited rural-style village that includes commercial activities and limited residential use was comprehensively planned for 27.1 acre parcel that covers the four corners at this intersection. Birmingham Crossroads provides a sense of place as well as services to residents in the Birmingham Character Area. There are several active farms near Mountain Road with cattle pastures and chicken houses located along the Cherokee County border. Many of the roads, including Hickory Flat/ Birmingham Road, Mountain Road, and Freemanville Road provide scenic and linear greenspace corridors. Also, the largest park in the City of Milton is located in this area – 200 acre Birmingham Park. Currently, this park is undeveloped and has limited access. The terrain is rolling and includes both floodplain and steep slopes along the Little River. This parkland includes beautiful viewsheds, woodlands, specimen trees and some endangered flora and fauna. This park needs to have a unique approach to take in its design and development to protect the special characteristics of this land. There are several institutional uses including schools and places of worship in the Birmingham Character Area. The Birmingham Character Area also includes gravel roads, waterways, woodlands, specimen trees, historic areas and structures. Development Patterns in this Area Birmingham Crossroads serves as the activity center for this Character Area, and is typical of mixed use village developments with buildings clustered at the center, a clearly defined perimeter, and surrounded by open space. Buildings are and should be architecturally integrated with the site and one another, and developed at a sufficient scale to be identified as an activity center. But, this activity center should nonetheless retain a pedestrian friendly environment. Birmingham Crossroads is connected to the larger community via existing transportation networks as well as the proposed community trail system. Any additional non-residential development within the Birmingham Character Area should be limited to the boundaries of Birmingham Crossroads as defined in the master plan for that area. A continued focus on strong development and design standards, including context sensitive transportation considerations, remain essential as do the protection of specimen trees, tree coverage, and the overall unique setting in which this rural village co-exists. City of Milton Comprehensive plan • 2016 41Draft for Review 10.17.2016 Birmingham includes areas that are typical of Milton’s distinct rural-residential land use pattern. Active agricultural and equestrian estates co-exist with low density residential land uses. New development should match the typical densities found within this area and should minimize undesirable impacts on surrounding rural/agricultural uses. Significant site features, such as view sheds and environmentally sensitive areas, should be enlisted as amenities that shape identity and character of new development within this character area. Appropriate Land Uses in this Area Compatible Zoning Districts Agriculture, Equestrian, Estate Residential (AEE)AG1, R1, R2, H Residential Low (1 unit/ acre or less)AG1, R1, R2, CUP, H Parks Recreation and Conservation AG1, R1, R2, CUP, H, MIX, C1 Community Facilities AG1, R1, R2, CUP, H, MIX, C1 Living Working/ Mixed Use AG1, R1, R2, CUP, H, MIX, C1 Birmingham Crossroads Overlay District City of Milton Comprehensive plan • 201642 Draft for Review 10.17.2016 Arnold Mill This Character Area serves as one of the gateways into the City. State Route 140 is now a two-lane route that provides access from Cherokee County across the Little River into Milton, Alpharetta and Roswell. It is anticipated that this will become a four- lane route during the span of this plan. The Milton Transportation Plan, however, makes it clear that any future widening of this roadway should be done with context-sensitive design. The Character Area includes several large properties, but the nature of the area changes as it approaches the Crabapple Silos area. The southern portion of the area includes a difficult angles intersection with New Providence Road, and is adjacent to the relatively densely developed residential subdivisions located along Green Road. Also, Chadwick Landfill is located in this character area. There is only so much capacity left in the landfill and there needs to be proactive plans for this land once that capacity is met so that the area can become a community asset. Development Patterns in this Area • The area along SR 140/Arnold Mill Road is typical of the rural, low density character of Milton. Future development within this character area should respect existing rural character and rural-residential development predominant in its adjacent character areas, Sweet Apple and Central Milton. • SR 140/Arnold Mill Road should include some mixed use development along its travel from Cherokee County to the Silos, but should avoid strip commercial development. Clustering higher density, predominantly non-residential development intermittently along the corridor preserves open space and protects environmentally sensitive features. If more than one commercial area is developed along this corridor, they should be separated by areas of open space and/or attractive rural-residential development. • Development should be tied to a Master Plan with specific boundaries, design specifications, and allowable uses, similar to Crabapple Crossroads or Birmingham Crossroads including historic preservation, tree save of woodlands and specimen trees, viewsheds and buffers transitioning from higher density areas back to residential and agricultural settings. • Planning for development along Arnold Mill/SR-140 must involve the City of Roswell given that parts of Arnold Mill are adjacent to the City of Roswell. City of Milton Comprehensive plan • 2016 43Draft for Review 10.17.2016 Appropriate Land Uses in this Area Compatible Zoning Districts Agriculture, Equestrian, Estate Residential (AEE)AG1, R1, R2, H Residential Low (LDR)AG1, R1, R2, CUP, H Residential Medium (MDR1) R1, R2 Residential Medium (MDR2 R1, R2, R2A, CUP, H Residential Medium (MDR3) R1, R2, R2A, R3, R3A, CUP, H Parks Recreation and Conservation AG1, R1, R2, R2A, R3, R3A, CUP, H, MIX, C1 Retail and Service C1 Rural Milton Overlay District Arnold Mill Overlay (Master Plan) City of Milton Comprehensive plan • 201644 Draft for Review 10.17.2016 Central Milton This is the largest character area in Milton, dominated by residential subdivisions with large lots in excess of 1 acre, some of the most expansive in the city. These high value residential developments with very large houses are anchored by golf courses and other private amenities such as swim and tennis. Many were developed in the 1990s and with similar lot sizes, have created a uniform overall density in the area. Even with the existing development, this area has retained much of the rural characteristics of the City of Milton. Along with the many subdivisions within this area, it is also characterized by several large properties. In addition, many of the roads provide scenic and linear green space corridors such as Birmingham Highway, Freemanville Road, Thompson Road and Hopewell Road. Most of these scenic corridors include rural home sites, horse farms, wetland crossings and access to country clubs, equestrian facilities and more open space. The visual aesthetics of this Character Area should be maintained even as residential development continues. Development Patterns in this Area Central Milton includes areas that are typical of the city’s distinct rural-residential land use pattern. Equestrian estates co-exist with low density residential land uses. Newer developments with private recreational amenities have integrated with older, established open road neighborhoods. New development should match the typical densities found within this area and should minimize undesirable impacts on surrounding rural/agricultural uses. Significant site features, such as view sheds and environmentally sensitive areas, should be enlisted as amenities that shape identity and character of new development within this character area. New development should incorporate elements that enhance connectivity to the proposed Milton trail system and other alternative modes of transportation. City of Milton Comprehensive plan • 2016 45Draft for Review 10.17.2016 Appropriate Land Uses in this Area Compatible Zoning Districts Agriculture, Equestrian, Estate Residential (AEE)AG1, R1, R2, H Residential Low (LDR)AG1, R1, R2, CUP, H Parks Recreation and Conservation AG1, R1, R2, R2A, CUP, H Community Facilities AG1, R1, R2, R2A, CUP, H Private Recreation AG1, R1, R2, R2A, CUP, H Rural Milton Overlay District City of Milton Comprehensive plan • 201646 Draft for Review 10.17.2016 Deerfield One of the Deerfield Character Area’s primary assets is its location adjacent to Georgia 400, a limited access expressway, its proximity to the Windward Parkway interchange in Alpharetta and to Forsyth County. This character area represents a quality of life that embraces the concept of “live, work, play.” It is characterized by a mixture of higher density residential, commercial and office uses. The retail and commercial uses along Highway 9, the office uses along Deerfield Parkway and the numerous apartment units located south of Bethany make this Character Area one of the main activity centers for the City of Milton. There are also several single family subdivision and townhouse developments located within this area. The properties along both sides of Deerfield Road and Morris Road provide a campus- style employment center and office park. A significant amount of space in this area has been developed and is available for lease. This area provides a strong and realistic opportunity for mixed uses at a regional scale in association with nearby development in Alpharetta and with Forsyth County in conjunction with the possible creation of McGinnis Ferry Road interchange on GA 400. The City of Milton recognizes the development pressure that this character area faces. In anticipation of the major growth projected for this area, the city is taking a proactive approach to prevent or mitigate the ill effects of unmanaged growth by designating the area along Highway 9 and Bethany Bend as a Master Planned Area. This designation indicates that a detailed master plan of the area has been completed, and this plan will guide the future growth and development in the area. Development Patterns in this Area: • Implementing the recommendations of the Master Plan for the Highway 9 Corridor including Bethany Bend is a high priority for the community. Development should occur in this area that is compatible with the adopted Master Plan. • The existing patterns of mixed-use development within this Character Area should be encouraged and expanded. There are a limited number of undeveloped parcels, but there nonetheless are opportunities for redevelopment along the Highway 9 corridor and within the Deerfield Character Area. • New non-residential development should adhere to the Highway 9 Overlay District regulations and the Highway 9 Design Guidelines, where innovative design elements such as locating parking to the rear, limiting signage and incorporating street trees and pedestrian amenities are encouraged. To mitigate overdevelopment of parking areas, new parking should only be developed in areas where shared parking or existing parking is not an option. If necessary, new parking should utilize permeable paving alternatives and landscaping to mitigate the deleterious effects of stormwater run-off, heat islands and other environmental considerations. City of Milton Comprehensive plan • 2016 47Draft for Review 10.17.2016 • To further the demand for employment opportunities in proximity to residential development in the city of Milton, redevelopment of the Deerfield Character Area should encourage professional uses and office space in addition to expanding existing commercial and service sectors. • The majority of higher density residential development is currently within or adjacent to the Deerfield Character Area, and new development in this Character Area should continue to reflect traditional neighborhood design principles, such as smaller lots, mix of housing types, access to pocket parks and pedestrian access to commercial services and community amenities. Preservation of environmentally sensitive areas by setting them aside as public parks, trails, or greenbelts should be encouraged. City of Milton Comprehensive plan • 201648 Draft for Review 10.17.2016 Development in Deerfield is governed by Transect Zones. For more information, refer to the Deerfield/ Highway 9 Form Based Code, which is a part of the City of Milton Zoning Ordinance. City of Milton Comprehensive plan • 2016 49Draft for Review 10.17.2016 This area is made up of a variety of subdivisions developed in the 1990s and early 2000s. These neighborhoods are stable with a mixture of lot sizes and open space. Although this area is located in close proximity to commercial activity centers in both the City of Milton and Forsyth County, Bethany is unique in that it also retains some private amenities provided within these residential subdivisions such as the golf course adjacent to the Crooked Creek subdivision. Development Patterns in this Area • The predominant land use of the Bethany Character Area should remain residential. Given its proximity to the Deerfield Character Area and small pockets of non- residential zoning, there may be pressure to expand non-residential uses into stable residential areas. The expansion of non-residential development should be limited to the boundaries established in the form-based code that governs development of this area. Preservation of the existing residential neighborhoods is the priority. Redevelopment of the area to include higher density multi-family residential uses should be avoided, and new residential development should match the mix of housing types and styles of established neighborhoods in this character area. Existing recreational amenities should be preserved and enhanced and connectivity to the proposed Milton trail network should be encouraged. This area would benefit from the creation of pocket parks that would serve the residential neighborhoods that lack such amenities. • Implementing the recommendations of the Master Plan for the Highway 9 Corridor including Bethany Bend is a high priority for the community. Development should occur in this area that is compatible with the adopted Master Plan. • Development along Highway 9 in the Bethany area should respect the unique character of Bethany and should be distinct from, but compatible with, development along Highway 9 in the Deerfield Character Area. Development in close proximity to Cambridge High School should be done in a way that ensures appropriate transition between residentially zoned land and higher density uses. Bethany City of Milton Comprehensive plan • 201650 Draft for Review 10.17.2016 Appropriate Land Uses in this Area Appropriate Zoning Districts Residential Low (LDR)AG1, R1, R2, CUP, H Residential Medium (MDR-1)R1, R2, CUP, H Residential Medium (MDR-2)R1, R2, R2A, CUP, H Residential Medium (MDR-3)R1, R2, R2A, R3, R3A, CUP, H Residential High (HDR-1)R1, R2, R2A, R3, R3A, R4, R4A, R6, CUP, H Residential High (HDR-2)R1, R2, R2A, R3, R3A, R4, R4A, R5, R5A, R6, TR, CUP, H Private Recreation R1, R2, R2A, R3, R3A, R4, R4A, R5, R5A, R6, TR, CUP, H Parks, Recreation and Conservation R1, R2, R2A, R3, R3A, R4, R4A, R5, R5A, R6, TR, CUP, H State Route 9 Overlay District City of Milton Comprehensive plan • 2016 51Draft for Review 10.17.2016 Non-residential development in Bethany is governed by Transect Zones. For more information, refer to the Deerfield/ Highway 9 Form Based Code, which is a part of the City of Milton Zoning Ordinance. City of Milton Comprehensive plan • 201652 Draft for Review 10.17.2016 Crabapple This Character Area has seen intense mixed use development at the crossroad of Crabapple Road and Birmingham Highway with low density residential development radiating outside of the core. In addition, within Crabapple there are several institutional uses- including schools and places of worship. Crabapple represents a unique rural based village center and lends itself to becoming the “City Center” for Milton. Crabapple has the highest concentration of historic resources of any character area in Milton. Development Patterns in this Area Crabapple Crossroads serves as the activity center for this Character Area, and is typical of village developments with buildings clustered at the center, a clearly defined perimeter, and surrounded by open space and rural residential development. Buildings will be architecturally integrated within the site and one another, and developed at a sufficient scale to be identified as an activity center, but will nonetheless promote pedestrian friendliness. Uses may include a mix of residential, commercial and community facilities. Crabapple Crossroads is connected to the larger community via existing transportation networks as well as the proposed community trail system. Crabapple includes areas that are typical of Milton’s distinct rural-residential land use pattern. New development should match the typical densities found within this area and should minimize undesirable impacts on surrounding rural/ agricultural uses. Significant site features, such as view sheds and environmentally sensitive areas, should be enlisted as amenities that shape identity and character of new development within this character area. City of Milton Comprehensive plan • 2016 53Draft for Review 10.17.2016 City of Milton Comprehensive plan • 201654 Draft for Review 10.17.2016 Development in Crabapple is governed by Transect Zones. For more information, refer to the Crabapple Form Based Code, which is a part of the City of Milton Zoning Ordinance. City of Milton Comprehensive plan • 2016 55Draft for Review 10.17.2016 Milton Lakes This area represents a variety of neighborhoods in the southernmost portion of the City, bordering the City of Alpharetta. There are environmentally sensitive areas such as several water bodies and floodplain. The major corridors are Hopewell Road and Cogburn Road. These corridors include mostly suburban neighborhoods developed in the late 1990s with a mixture of lot sizes. Included in this area is Providence Park. There are several institutional uses such as places of worship and schools. Development Patterns in the Area • This area reflects the rural-residential development pattern typical of much of the city, but its access to limited sewer connections as well as its proximity to commercial zoning and institutional uses within the area suggest it may be appropriate for a live-work pattern of development. The intensity to which the live- work concept has been developed within the Deerfield Character Area would not be suitable for Milton Lakes, and unlike Crabapple or Birmingham, there is no identifiable “crossroads community” to anchor a mixed use development. The possibility of sprawling patterns of development exists in this area, and mitigation against this should be a priority. • The predominant land use of the Milton Lakes Character Area should remain residential, even though there may be pressure to expand non-residential uses into stable residential areas. Redevelopment of the area to include higher density multi-family residential uses should be minimized, and new residential development should primarily match the mix of housing types and styles of established neighborhoods in this character area. Existing recreational amenities should be preserved and enhanced and connectivity to the proposed Milton trail network should be encouraged. This area would benefit from the creation of pocket parks that would serve the residential neighborhoods that lack such amenities. • Development should be well designed and blend into existing neighborhoods and buffers should separate more intense areas of development from nearby neighborhoods or other lower intensity areas. New development on the edge of urbanized areas should minimize undesirable impacts on surrounding residential uses. • The Milton Lakes character area contains a diversity of residential lot sizes, and future residential development should reflect an average of the current diversity of densities and housing patterns. Enhancements such as a scenic corridor overlays and bicycle and pedestrian trail options may augment existing development and mitigate the effects of sprawling development. City of Milton Comprehensive plan • 201656 Draft for Review 10.17.2016 Appropriate Land Uses in this Area Appropriate Zoning Districts in this Area Agriculture, Equestrian, Estate Residential (AEE)AG1, R1, R2, H Residential Low (LDR)AG2, R1, R2, CUP, H Residential Medium (MDR-1)R1, R2, CUP, H Residential Medium (MDR-2)R1, R2, R2A, CUP, H Residential Medium (MDR-3)R1, R2, R2A, R3, R3A, CUP, H Residential High (HDR-1)R1, R2, R2A, R3, R3A, R4, R4A, R6, CUP, H State Route 9 Overlay District Rural Milton Overlay District City of Milton Comprehensive plan • 2016 57Draft for Review 10.17.2016 Non-residential development in Milton Lakes is governed by Transect Zones. For more information, refer to the Deerfield/ Highway 9 Form Based Code, which is a part of the City of Milton Zoning Ordinance. City of Milton Comprehensive plan • 201658 Draft for Review 10.17.2016 Sweet Apple Sweet Apple is made up of two areas located in the southwest portion of the City of Milton, bounded by the City of Roswell on three sides (north, south, and to the west). Horse farms, pastures and woodlands dominate this Character Area. Two of the equestrian estates in the City are located in this area as well as Georgia Golf Center – a golf practice facility driving range, large rural sites and pleasant pastoral views. Development Patterns in this Area The Sweet Apple character area is typical of Milton’s agricultural and rural-residential pattern of development. It is dominated by its rural character and equestrian uses, but is unique in that it is virtually surrounded by land within the city of Roswell, outside of Milton’s jurisdiction. The land use patterns in this area may be impacted by land use decisions within the City of Roswell, as well as the potential development of SR 140, Arnold Mill Road, but care should be taken to protect the existing uses and rural character on the urban/rural fringe. Economically viable agriculture uses, such as forestry and equestrian facilities, can be sustained in this area with the assistance of preferential taxation programs. Estate residential uses with limited hobby agricultural will also preserve the pastoral character. City of Milton Comprehensive plan • 2016 59Draft for Review 10.17.2016 Appropriate Land Uses in this Area Compatible Zoning Districts Agriculture, Equestrian, Estate Residential (AEE)AG1, R1, R2, H Residential Low (LDR) AG1, R1, R2, CUP, H Parks, Recreation and Conservation AG1, R1, R2, CUP, H Community Facilities AG1, R1, R2, CUP, H City of Milton Comprehensive plan • 201660 Draft for Review 10.17.2016 Future Land Use Map & Narrative The Future Land Use Map is a parcel-based map that identifies land use patterns using standard categories, such as Residential, Commercial, Industrial, Public/ Institutional, etc. The land use designation for a particular parcel of land represents the City’s official policy for the recommended future development of that parcel over the next 20 years. The Future Land Use Map shows the land use designations of all the parcels of land within the City of Milton, and this map will continue to guide future development and be an important tool in making zoning decisions. A detailed description of each future land use classification is below. There are thirteen land use designations recognized and portrayed on the City’s future land use map. They are: • Agriculture, Equestrian, Estate Residential (AEE) • Low Density Residential (LDR) • Medium Density Residential 1-3 (MDR 1-3) • High Density Residential1-2 (HDR 1-2) • Retail and Services (RS) • Office (O) • Community Facilities (CF) • Private Recreation (PR) • Parks, Recreation and Conservation (PRC) • Mixed Use/ Living Working (MLW) Land Use relates to zoning in that the zoning should be compatible with the land use designation (see compatibility chart). Each land use designation is more generalized than any individual zoning district and may be considered to be compatible with several zoning districts. Since land use is more general and less specific, there are more zoning classifications than land use designations. Zoning is a very specific means of regulating property as compared to land use designation. The land use map and policies guide the land use pattern of the city in general, while the zoning districts impose specific controls and permissions on property. Two areas of the City - Crabapple and Deerfield - are controlled through form based codes. Form based codes use transect zones to govern land use and zoning as a combined mechanism to guide development of an area. The Transect Zone Descriptions for Crabapple and Deerfield are also included in this section for reference. City of Milton Comprehensive plan • 2016 61Draft for Review 10.17.2016 Residential Residential uses include all properties where the principal structures are designed for human habitation. Several residential categories, listed below, are shown on the Land Use Map. The categories show the densities per acre, based on the smallest lot size. Agriculture, Equestrian, Estate Residential (AEE) – This category consists of scattered single-family homes, each one at least one acre, but are typically on several acres. This land use promotes hobby farms, equestrian facilities, and large lot residential estates including minimum 3 acre lots on gravel roads. Low Density Residential (LDR) – This residential category consists of one single-family home on at least one acre (minimum 1.0 acre lots). Medium Density Residential (MDR) – There are three MDR categories. • MDR-(1): Up to 1.5 units per acre (3/4 acre lots or minimum 0.75 acre lots) • MDR-(2): Up to 2 units per acre (1/2 acre lots or minimum 0.5 acre lots) • MDR-(3): Up to 3 units per acre (1/3 acre lots or minimum 0.333 acre lots) High Density Residential (HDR) – There are two HDR categories. • HDR-(1): 3 to 5 units per acre (0.32 acre lots to 0.2 acre lots) • HDR-(2): 5 or more units per acre (0.19 or smaller acre lots) Land Use Designation Compatible Zoning District Agriculture, Equestrian, Estate Residential (AEE)AG1, R1, R2, H Low Density Residential (LDR)AG1, R1, R2, CUP, H Medium Density Residential (MDR-1)R1, R2, CUP, H Medium Density Residential (MDR-2)RI, R2, R2A, CUP, H Medium Density Residential (MDR-3)R1,R2, R2A, R3, R3A, CUP, H High Density Residential (HDR-1)R1, R2, R2A R3, R3A, R4, R4A, R6, CUP, H High Density Residential (HDR-2)R1, R2, R2A, R3, R3A, R4, R4A, R5, R5A, R6, TR, CUP, H City of Milton Comprehensive plan • 201662 Draft for Review 10.17.2016 Commercial & Mixed Use Retail, services and offices are appropriate uses in this category. Retail and Service (RS) - Retail, service and office uses are appropriate uses in this category. These uses may be located in a single building or as part of a shopping center. Office (O) – Office uses are appropriate for this category – The office uses may be in single office buildings as well as office parks. Mixed Use/ Live Work (MLW) – The purpose of the Mixed Use/ Live Work land use district is to allow an appropriate and balanced mix of uses to create a living, working environment at a scale and character that is compatible with its surrounding community. Mixed Use/ Live Work areas will be activity centers where the community can live, work, shop, meet and play. These areas should be compact, pedestrian oriented, with a mix of office, commercial and residential uses and incorporate open space. This will result in the protection of environmental resources, accessible open space, a balance of all modes of transportation, housing choices and civic interaction. Detailed development standards are outlined below. Density will be defined by the specific zoning conditions or overlay district as applicable. Land Use • Live Work land uses should have a compatible mix of office, commercial, services, institutional, civic and residential uses. These should be integrated both vertically and horizontally. The uses within the Live Work areas should be in proximity to each other in order to encourage walking and to increase mobility to those who do not drive, especially the elderly and the young. Within the Live Work land use there should be transition of land uses, height and density. The Live Work land use should also serve the adjacent community. • Live Work areas should have an integrated transportation system. The transportation system should provide connectivity within the node and to and from the surrounding community. The transportation system should incorporate automobile, transit when available, bicycle, and pedestrian facilities. The streets should form an interconnected transportation network. This street network will create options, improve access and should be designed to promote walking, biking, and transit usage where present. The pedestrian and bicycle facilities should facilitate safe, attractive and convenient pedestrian and bicycle circulation and minimize conflicts between pedestrians and vehicles. Open Space • A range of parks and open space, from village greens to active recreation and passive open space, should be distributed throughout the Live Work district. Open space should be centrally located and accessible for the enjoyment of residents and workers. Open space and parks could be used to define and connect neighborhoods and uses. Environmentally sensitive areas should be protected and their fragmentation should be avoided. At least 20% of development should be set aside as open space. Housing • Live Work areas should have a diversity of housing types to meet the needs of the workforce and city residents. General • 20% of the project shall be comprised of open space of which the community gathering space is a part. • Projects that are 15 acres or less shall have two uses of which residential is one of the uses. • Projects that are 15 acres or more shall have three uses of which residential is one of the uses. • Live Work projects shall provide a balance of uses with a minimum of 20% of each of the uses on the site and/ or in the area. Land Use Designation Compatible Zoning District Retail and Service MIX, C1, C2 Office OI, MIX, M1-A Mixed Use/ Live Work AG1, R1, R2, R2A, R3, R3A, R4, R4A, R5, R5A, TR, A, OI, MIX, C1, C2, CUP, NUP City of Milton Comprehensive plan • 2016 63Draft for Review 10.17.2016 Public & Recreational Community Facilities (CF) – This land use includes public uses such as community centers, government facilities such as senior centers, health centers, fire and police stations, libraries, government centers, and schools, semi-public uses such as churches and cemeteries and institutional uses such as hospitals. Private Recreation (PR) – Privately owned recreational facilities such as golf courses and common open spaces are included in this land use. Parks, Recreation and Conservation (PRC) – This includes parks, open space and recreational facilities owned by public entities. Land Use Designation Compatible Zoning District Community Facilities AG1, R1, R2, R2A, R3, R3A, R4, R4A, R5, R5A, TR, A, OI, MIX, C1, C2, CUP, NUP, M1, M2, M1-A Private Recreation AG1, R1, R2, R2A, R3, R3A, R4, R4A, R5, R5A, TR, A, OI, MIX, C1, C2, CUP, NUP, M1, M2, M1-A Parks, Recreation and Conservation AG1, R1, R2, R2A, R3, R3A, R4, R4A, R5, R5A, TR, A, OI, MIX, C1, C2, CUP, NUP, M1, M2, M1-A City of Milton Comprehensive plan • 201664 Draft for Review 10.17.2016 Compatibility Chart Land Use Designation Zoning Classifications AG1R1R2R2AR3R3AR4R4AR5R5ATRACUPNUPOIMIXC1C2M1M2M1ARetail & Service Office Mixed Use/ Live Work Community Facilities Private Recreation Parks, Recreation, Conservation Agriculture, Equestrian, Estate Residential Low Density Residential Medium Density Residential 1 Medium Density Residential 2 Medium Density Residential 3 High Density Residential 1 High Density Residential 2 City of Milton Comprehensive plan • 2016 65Draft for Review 10.17.2016 Development in Crabapple is governed by Transect Zones. For more information, refer to the Crabapple Form Based Code, which is a part of the City of Milton Zoning Ordinance. City of Milton Comprehensive plan • 201666 Draft for Review 10.17.2016 Development in Deerfield is governed by Transect Zones. For more information, refer to the Deerfield/ Highway 9 Form Based Code, which is a part of the City of Milton Zoning Ordinance. City of Milton Comprehensive plan • 2016 67Draft for Review 10.17.2016 Future Land Use Map City of Milton Comprehensive plan • 201668 Draft for Review 10.17.2016 Key to Terminology: Items that are Completed have been finished within the 5-Year reporting period prior to this Comprehensive Plan Update. Items that are Underway have been initiated or have had partial progress made as of the end of the 5-Year reporting period prior to this Comprehensive Plan Update. They have been carried over into the new 5-year reporting period for this Comprehensive Plan Update. Items that are Postponed are still priorities for the community, and have been carried over into the new 5-Year reporting period for this Comprehensive Plan Update. Items that are Cancelled will not be carried over into the new 5-Year reporting period for this Comprehensive Plan Update. Generally, these are items that are broad policy statements or routine city operations, and they have been identified appropriately as such. Report of Accomplishments Project #Project Description Status Notes Economic Development ED1 Economic Development Plan to attract businesses to Milton; including agricultural and equestrian economic development Underway The policy to maintain Milton’s agricultural and equestrian heritage has been upheld in cases before council, which shows its commitment to attracting agri/equestrian businesses. ED2 Create an information database of economic development resources include a list of vacant buildings and available commercial properties that can be identified and managed by a GIS system Completed A list of vacant/undeveloped parcels available for development is maintained in the GIS system. The city also has access to a database called CoStar that reports vacant retail and commercial property as requested ED3 Evaluate tax implications for prospective businesses Cancelled Revised in the updated STWP ED4 Evaluate business license requirements and fees for Milton as compared with adjacent jurisdictions to insure that rates are competitive and will encourage new businesses to locate inside the city Postponed Milton looked at its business licence fee structure in 2011 and determined to keep the existing structure at that time. This function was moved to the finance department and is planned to be reviewed with a new fee structure implemented in time for the 2017 business license renewal period ED5 Encourage the Expansion of the North Fulton CID to include Deerfield and along Hwy 9 Underway Work is being done to encourage businessed to join the North Fulton CID to facilitate the expansion City of Milton Comprehensive plan • 2016 69Draft for Review 10.17.2016 Project #Project Description Status Notes Natural and Cultural Resources NRC1 Create an historic zoning code Completed Article 18 of the Zoning Code NRC2 Develop and implement Design Standards for historic properties Completed Article 18 of the Zoning Code NRC3 Pursue grant funding from GA Forestry Commission to conduct a Tree Canopy Study to establish a baseline for tree preservation Completed GA Forestry grant Milton $20,000 in 2011 to conduct a Forestry master plan and tree inventory and canopy study, completed in 2012 NRC4 Implement an inventory of current street trees within key areas of Milton, such as Crabapple Crossroads, Birmingham Highway, and Highway 9 Corridor that can be identified and managed by a GIS system Completed This was done as part of the Forest Management Plan NRC5 Review ordinance for adequate local protection of wetlands Postponed This will be part of the comprehensive review of the City’s ordinances with the UDC project (2018) NRC6 Review ordinance for adequate local protection of areas with steep slopes Postponed This will be part of the comprehensive review of the City’s ordinances with the UDC project (2018) NRC7 Study potential greenway and greensapce protection through easements, land trusts, etc.Completed Conservation Plan 2014 NRC8 Create ordinance to support the creation of green infrastructure Postponed This will be part of the comprehensive review of the City’s ordinances with the UDC project (2018) NRC9 Adopt DNR Part 5 Criteria 4: Groundwater Recharge Areas and Wetlands Protection Postponed This will be part of the comprehensive review of the City’s ordinances with the UDC project (2018) Facilities and Services Parks and Recreation FS1 Parks and Recreation 15-year Comprehensive Plan Completed Parks and Rec Master Plan 2012 FS2 Complete a Greenprint Plan to identify key elements of Milton’s green infrastructure and identify mechanisms and recommendations for its acquisition, preservation and community use Completed Conservation Plan 2014 FS3 Revise the Birmingham Park Master Plan Completed This was looked at and reported on in the Parks and Rec Master Plan 2012 FS4 Trail Plan Update Completed Parks and Rec Master Plan 2012 FS5 Trail Plan Implementation Underway This wll be ongoing for the next 20 years FS6 Crabapple Crossing Park Partnership Completed Friendship Park was opened in 2012 FS7 Crabapple Community Center/ Park Completed This is now the Broadwell Pavilion opened in 2015 FS8 Bell Memorial Park Improvements Completed completed in 2015 FS9 Bethwell Community Center & Park Completed completed in 2011 City of Milton Comprehensive plan • 201670 Draft for Review 10.17.2016 Project #Project Description Status Notes FS10 Hopewell Middle School/ Cogburn Woods and Birmingham Fall Elementary School and Northwestern Middle School Improvements Completed The projects at Hopewell MS, Cogburn Woods and Birmingham ES were done in 2012. The Northwestern MS improvments were done in 2015 FS11 Park Sign Program Underway Portions of this program have been completed. FS12 Land Acquisition/ Site Improvements Completed Land was acquired for the expansion of Bell Memorial Park in 2012 and Providence Park was acquired in 2015 FS13 Identify and Create Pocket parks in the Bethany, Deerfield, Crabapple and Arnold Mill Character Areas consistent with the future Master Plans of the Character Areas Completed Friendship Park and the Broadwell Pavilion were created in Crabapple; and Freedom Park was created in the Deerfield and Bethany areas. The Arnold Mill Plan identifies the Chadwick Landfill as a future park site FS14 Create a Master Plan for Providence Park and implement construction per the Master Plan recommendations Underway The Park land became available for acquisition in 2015. The park is scheduled to open to the public October 2016. After at leaset six months of public use, the city will engage teh community in thinking about a master plan for the park in 2017 FS15 Pursue LCI grant funding for Hwy 9 Completed This is the Deerfield/Hwy 9 / GA 400 LCI FS16 Pursue LCI grant funding for Crabapple Town Center Completed FS17 Pursue LCI grant funding for Windward Parkway/ Deerfield with Alpharetta and North Fulton CID Completed This is the Deerfield/Hwy 9 / GA 400 LCI. It included Windward Parkway with Alpharetta FS18 Pursue certification through the Atlanta Regional Commission’s Green Communities program working with the Milton Grows Green Communities (MGG) Completed Achieved Bronze level certification FS19 Gateway Grant Program Completed Police FS20 Improve current training curriculum options for city police officers Completed FS21 Improve reporting software for police department Completed FS22 Plan the location for police stations to maintain adequate service coverage through the city. Also applies to Fire Department Underway The location analysis has been done for a public Safety complex. The property site has been idenified and purchased. Architectral and space planning is underway, and the buildings are expected to be completed in 2019 Fire FS23 Improve current training curriculum options for city fire personnel Cancelled This is a routine function of city government and has been removed from the work program FS24 Expand EMS service to Advanced Life Support (ALS)Completed City of Milton Comprehensive plan • 2016 71Draft for Review 10.17.2016 Project #Project Description Status Notes FS25 Continue to expand the large animal rescue program Completed FS25 Continue renovations to Station 41 Completed FS27 Plan the location for fire stations to maintain adequate service coverage throughout the city. Also applies to police department Cancelled This is a routine function of city government and has been removed from the work program Public Works FS28 Continue to make improvements to the city Maintenance Facility Cancelled This is a routine function of city government and has been removed from the work program FS29 Develop and implement a stormwater management plan for Bell Memorial Park Completed Administration FS30 City Hall Underway A new City Hall is being constructed in Crabapple. Completion date is estimated to be 2017. FS31 Sponsor recycling education programs and increase opportunities for curbside recycling options Underway Housing H1 Undertake a city wide housing survey to determine the existing diversity of housing types, sizes, and values throughout Milton Completed This information was gathered census data and ongoing building permits H2 Ordinances for New Subdivisions Completed Amendments to the subdivision ordinance was proposed in 2015, but failed due to lack of community support H3 Develop Creative Design Guidelines for higher density housing Completed The Form Based Codes were implemented in areas that would allow higher density housing. A City Achitect was hired to review and suggest better design for these housing options Land Use and Development Controls LUDC1 Review and evaluate city wide buffer requirements and establish alternative requirements as needed to mitigate incompatibilities of adjacent land uses and to protect viewsheds Completed The buffer requirements were evaluated and no additional or increased buffers were implemented LUDC2 Agricultural/ Equestrian incentive land uses and zoning. Review and evaluate the standards of the Northwest Fulton Zoning Overlay and the AG-1 Zoning District to ensure protection of residential uses, traditional agriculture, and equestrian uses. Assemble a committee of citizens and stakeholders to discuss alternatives and make recommendations for improvements Completed The study led to the new Rural Milton Overlay that replaced the Northwest Fulton Overlay. Other incentives include the TDR program. Continued research is programed for 2017 thru 2018 LUDC3 Adopt Development Regulations - Unified Development Code Postponed This project was re-evaluated and re- assigned to 2018 City of Milton Comprehensive plan • 201672 Draft for Review 10.17.2016 Project #Project Description Status Notes LUDC4 Create a Master Plan for the Highway 9 Corridor, including visual design standards Completed This area has Form Based Code zoning with architectural review LUDC5 Create a Master Plan for the SR 140/ Arnold Mill Road Corridor, including visual design standards collaborating with the City of Roswell Completed This was done in 2014 LUDC6 Prepare a Traditional Neighborhood Development (TND) ordinance or appropriate Form Based Code Completed LUDC7 Develop Rural Viewshed Districts Completed The comprehensive plan’s future community map shows the Rural Viewshed designated areas LUDC8 Establish a Green Building Ordinance Completed Adopted in 2012 LUDC9 Establish a Transfer of Development Rights and Purchase of Development Rights program Completed The TDR ordinance was adopted in 2012 LUDC10 Establish an Impact Fee Ordinance Completed The Impact Fee ordinance was adopted in 2015 LUDC11 Develop a conservation development design ordinance that is compatible with vision and policies for the Comprehensive Plan for the City of Milton. Completed A consultant was hired to develop the ordinance. The City Council unanimously denied the measure by a vote of 7-0. There was significant public opposition to the ordinance that was presented at the time. LUDC12 Establish a system to Monitor septic systems Cancelled The management of the septic system in the community is a County function. We have decided to pursue educational workshops and communications to make the community aware of maintenance schedules LUDC13 [omitted in the original table] LUDC14 Conduct a parking audit of existing surface parking in the city to determine if the amount is disproportionate to need and review current parking regulations to determine if too much surface parking is required for new development. Completed This was evaluated in the master planned areas where reduced parking requirements were implemented. A parking deck study was done for Crabapple LUDC15 Develop digital and web-based information systems to better inform citizens of land use and development matters and other elements of the planning process. Underway Improved communication has been implemented by their emails and social media specifically about zoning and land use. Additional improvements such as allowing citizen to have access to a map- based case logs is ongoing LUDC16 Crabapple Master Plan Update including transportation Completed This was done with the LCI in 2013 Transportation T1 Context Sensitive design for Streets improvements Completed This is being done as part of the intersection capital Improvement projects City of Milton Comprehensive plan • 2016 73Draft for Review 10.17.2016 Project #Project Description Status Notes T2 Create a Complete Streets Program Completed The Milton Trail Plan and Comprehensive Transportation plan incorporates and identifies modes of transportation to accommodate vehicular, bike and pedestrian traffic T3 Develop criteria for traffic impact studies for development proposals Completed This is in Chapter 48 of the Milton code of ordinances T4 Install new compliant road signs, as required by safety studies and engineering review Cancelled This is a routine function of city government and has been removed from the work program T5 Rebuild Cogburn Road Bridge Completed Completed in 2012 T6 Replacement of Landrum Road Bridge Completed Completed in 2013 T7 Pavement Management Plan Cancelled This is a routine function of city government and has been removed from the work program FN-199 Install fiber optic cable and upgrade traffic signal system along SR 9 Completed This was a multi-jurisdiction project. The installation of the taffic signal at Deerfield and Hwy 9 contributed to this project FN-206 SR 140/ Arnold Mill Road at New Providence/ New Providence Road intersection realignment and improvement, as well as streetscape improvements Completed completed in 2013 FN-237 Mayfield Road and Mid-Broadwell Road intersection realignment with drainage and streetscape improvements Underway IC1 Proactively seek opportunities for Milton’s Council, staff & residents to be involved in development discussions/ coordinate with other jurisdictions, esp. Forsyth, Cherokee, Alpharetta and Roswell Cancelled Removed because language was vague and suggested an item covered as a routine part of government services. IC2 Increase Milton’s presence/ influence with the North Fulton Chamber Completed Milton created a part time economic development position and hired an economic development manager to increase Milton’s presence / influence with the North Fulton Chamber IC3 Work with Alpharetta and Roswell to develop an amicable system for non-resident park usage Completed It was determined that the non-resident park usage agreement was pertenant to Alpharetta and not Roswell. An intergovernmental agreement between Milton and Alpharetta was signed in 2012 City of Milton Comprehensive plan • 201674 Draft for Review 10.17.2016 Short Term Work Program Project 2017 2018 2019 2020 2021 Responsibility Funding and Cost Economic Development Explore a Milton CID in the Crabapple Downtown area to carry out infrastructure projects in that boundary zone. x City of Milton Economic Development Staff Time Launch door-to-door outreach program to formalize the feedback loop within the business community. x x City of Milton Economic Development Staff Time Explore an innovation center in a suitable location to incubate future business opportunity and growth. x x x x x City of Milton Economic Development Staff Time Conduct business association outreach for regular interaction with the Milton Business Alliance, Crabapple Business Association, GNFCC and Metro Chamber. x x x x x City of Milton Economic Development Staff Time Build and maintain an available land database listing of properties in CoStar and Select Georgia databased to convert properties from vacant to filled. x x x x x City of Milton Economic Development Staff Time Community Facilities Complete the construction of the new City Hall in Crabapple. x City of Milton General Fund Implement the construction of the Crabapple Streetscape.x City of Milton Public Works General Fund, $250,000 Enhance multi-use connection to Big Creek Greenway.x x x City of Milton Public Works General Fund Explore the feasibility of a walkable connection from Birmingham Park to an Arnold Mill Park at the closing landfill with focus being along Little River. x x x x x City of Milton Public Works Staff Time Develop phase 2 of Providence Park to repair the rock quarry, establish access to water, public restrooms and a safe shelter. x x x x x City of Milton Parks and Recreation $400,000 Evaluate renewal and continuation of the intergovernmental agreement with the City of Alpharetta for parks without borders. x x x x x City of Milton Parks and Recreation Staff Time Partner with a provider to establish programming at Providence Park.x x City of Milton Parks and Recreation TBD Based on Project Scope City of Milton Comprehensive plan • 2016 75Draft for Review 10.17.2016 Project 2017 2018 2019 2020 2021 Responsibility Funding and Cost Research new program offerings which might include activities not currently offered by Milton. x x x x x City of Milton Parks and Recreation Staff Time Revise and Update the Parks and Recreation Master Plan, including the Trails Master Plan x City of Milton Parks and Recreation General Fund $75,000 Implement greenspace acquisition in accordance with the greenspace bond, if approved x x x x x City of Milton Public Works, Parks and Recreation, and Community Development $25 million Community Development Produce process maps for all customer interactions seeking to maximize efficiency as measured by average time per permit. x City of Milton Community Development Staff Time Produce process maps/videos for all customer interactions seeking to maximize efficiency (NOT measured by average time per permit). x x City of Milton Community Development; Consultant $50,000 Establish a Unified Development Code to encourage better development and design while clarifying process. x x City of Milton Community Development; Consultant General Fund $180,000 Formalize a training program so each city staff member can act as a concierge for our customers (in coordination with process mapping). x x x x x City of Milton Community Development Staff Time Create Program to allow online tracking of permits x x City of Milton Community Development Staff Time Explore 5 acre zoning category for TDR parcels x City of Milton Community Development Staff Time Explore incentives for bigger lots/ estate homes x City of Milton Community Development Staff Time Identify appropriate staffing needs and make sound recommendations as needed. x City of Milton Human Resources Staff Time Through the Innovation Academy, explore implementing a detailed employee review process/ performance management system. x City of Milton Human Resources Staff Time Initiate informational sessions with city boards and commission to inform of strategic plan and other city initiatives x City of Milton Community Development Staff Time City of Milton Comprehensive plan • 201676 Draft for Review 10.17.2016 Project 2017 2018 2019 2020 2021 Responsibility Funding and Cost Create and maintain a digital information kiosks that direct people where to find additional information on current city projects and developments. x City of Milton; Consultant costs factored into the budget for construction of new City Hall Create and implement basic guides to enhance the ease of understanding our building and design standards. x x x City of Milton; Internship Intern Time Create branding material that promotes Milton’s unique identity. x x x x x City of Milton Communications Staff Time Pursue a street topper sign program that would be intended to create a sense of place through signage. x City of Milton; Consultant costs factored into the budget for Crabapple Streetscape Create a Master Plan for Downtown Milton that incorporates the Municipal Center, Community Center, and Central Community Greenspace x City of Milton; Consultant $80,000 Continue welcome packets mailed monthly to new homeowners to increase resident awareness of Milton programs. x x x x x City of Milton Communications Staff and Volunteer Time Support the Village Volunteers program designed to assist young adults who have graduated high school and also have special needs. x x x x x City of Milton Communications Staff Time Create education opportunties for citizens about planning, zoning, etc./Citizen’s Academy x City of Milton Community Development Staff Time Develop a program for older-student education participation in planning/com dev work i.e. Mock member of Board, Commission or Council x City of Milton Community Development Staff Time Develop a program for younger-student education participation in planning/com dev work Lego city build program x City of Milton Community Development Staff Time Reinvent the Historic Preservation Commission (HPC) for the review and designation of historic properties x City of Milton; Historic Preservation Commission Staff Time; Citizen Time Establish and implement a signage program for historic land markers and points of interest x x City of Milton; Consultant General Fund $51,000 Create educational opportunities for the community that are grounded in sustainability, resiliency and conservation (Earthday Festival; Arbor Day Event; Community Meetings) x x x x x City of Milton; Community Volunteers Staff Time; Citizen Time City of Milton Comprehensive plan • 2016 77Draft for Review 10.17.2016 Project 2017 2018 2019 2020 2021 Responsibility Funding and Cost Create a formal feedback loop with the equestrian community x x x x x City of Milton Community Development Staff Time Review the code of ordinances for desired enhancements that protect our rural character x x x x x City of Milton Community Development Staff Time Establish and facilitate a working group charged to identify evaluation criteria for potential areas of land conservation or community greenspace x City of Milton Community Development Staff Time Reflect greenspace needs within the updated comprehensive plan x City of Milton Community Development Staff Time Explore the establishment of a City sponsored TDR Bank x x City of Milton Community Development Staff Time Establish incentive packages to encourage the retention of farms and equestrian facilities x x City of Milton Community Development Staff Time Explore options for undertaking Future Land Use Map amendments prior to considering zoning petitions that may not be compatible with the Future Land Use Map x x City of Milton Community Development Staff Time Reconcile the current zoning districts with updated land use classifications in the Comprehensive Plan/ on the Future Land Use Map x City of Milton Community Development Staff Time Develop a method for tracking commercial- type uses in the AG-1 zoning district x City of Milton Community Development Staff Time City of Milton Comprehensive plan • 201678 Draft for Review 10.17.2016 Appendix A Glossary ADA: Americans with Disabilities Act: The Americans with Disabilities Act was passed in 1990 and later amended in 2009 to protect individuals with a disability from discrimination on the basis of disability in employment, State and local government, public accommodations, commercial facilities, transportation, and telecommunications. ARC: Atlanta Regional Commission: is the agency responsible for regional planning and intergovernmental coor- dination for the Atlanta Metropolitan Area which includes ten counties (Cherokee, Clayton, Cobb, DeKalb, Douglas, Fayette, Fulton, Gwinnett, Henry and Rockdale Counties) and all the cities within those counties. The ARC reviews the comprehensive plans of all these jurisdictions along with the state’s planning/coordinating agency, GA Department of Community Affairs (DCA). Bioswales: are vegetation and compost filled landscape elements designed to filter silt and pollution from surface run- off water before it is released to the watershed or storm sewer. Common applications are along roadways and around parking lots, where substantial automotive pollution is collected by the paving and then flushed into the watershed or stormwater by rain. The bioswale collects the runoff and slows the water flow, maximizing the time water spends in the swale, which aids the trapping of pollutants and silt. Biological factors also contribute to the breakdown of certain pollutants. Bucolic: of the countryside, rural, pastoral CPAC : Comprehensive Plan Advisory Committee: is the sixteen member citizen group formed in 2007 by the Mayor and Council to initiate the comprehensive planning process. The group consists of the seven members of the Planning Commission, Chairperson of the Board of Zoning Appeals, Chairperson of the Design Review Board, and seven citizen appointees of the Mayor and City Council. Context Sensitive Design: refers to the concept of taking community values and environmental preservation into account in the designing and engineering of projects. The concept impresses that a project should be sensitive to their surrounding environment, especially in scenic or historic areas and should include public involvement by collaborating with local communities during the projects design phase. An understanding of the natural and built environments including roadways as part of the valued landscape must be accomplished before the engineering design progresses begins. Complete Streets: Streets that provide multiple travel choices such as vehicle travel lanes, bike travel lanes, pedestrian sidewalks, and amenities such as lights, benches, shade trees that make all users safe. A balanced transportation system that includes complete streets can increase the overall capacity of the transportation network and bolster economic growth and stability by providing accessible and efficient connections between residences, schools, parks, public trans- portation, offices, and retail destinations. Conservation Design: refers to design of any build project that considers the conservation of open and green space and configures the build elements in such a way that it maximized the conservation area. Conservation Subdivision: refers to the design of a residential subdivision that maintains its zoned/permitted project density, but configures the home placement/arrangement in such a way that it maximizes open and green space for conservation. City of Milton Comprehensive plan • 2016 79Draft for Review 10.17.2016 DCA: Department of Community Affairs: is the state agency created in 1977 to serve as an advocate for local govern- ments. On July 1, 1996, the Governor and General Assembly merged the Georgia Housing and Finance Authority (GHFA) with the Department of Community Affairs. Today, DCA operates a host of state and federal grant programs; serves as the state’s lead agency in housing finance and development; promulgates building codes to be adopted by local gov- ernments; provides comprehensive planning, technical and research assistance to local governments; and serves as the lead agency for the state’s solid waste reduction efforts. Feasibility Study: A combination of a market study and an economic analysis that provides the facts about a proposed project and estimates the expected return on investment to be derived from the project. Gateways: are locations that signify the entrance to a community. GATEway grant: GATE is an acronym for GA Transportation Enhancement. The GATEway Grant is an annual grant oppor- tunity provided by the GA Department of Transportation to assist communities in their efforts to enhance and beautify roadsides along state routes especially at gateway locations. GDOT: Georgia Department of Transportation: The State of Georgia’s transportation management authority. Green Infrastructure system: where a network of parks, recreation, and conservation areas are, or planned to be, inter- connected throughout the city or region. Heat-island or urban head island: refers to areas which consistently record significantly warmer temperatures than its surrounding areas. This is generally the case in metropolitan areas where modification of the land surface by urban development, i.e. uses of materials which effectively retain heat and waste heat generated by energy usage increase the average temperatures. Mitigation of the urban heat island effect can be accomplished through the use of green roofs and the use of lighter-colored surfaces in urban areas, which reflect more sunlight and absorb less heat. Open Road Neighborhood: residential homes/neighborhoods located along public open two-lane country roads; which contrasts conventional subdivision neighborhoods where the homes are situated off the main thorough-fare along a web of internal streets that do not allow through traffic and sometimes are private. Rain gardens: refers to a planted depressed area designed to collect rainwater runoff from impervious surfaces like roofs, driveways, walkways, parking lots, and compacted lawn areas, and allow it the opportunity to be absorbed into the ground as opposed to flowing into storm drains and water ways. This reduces the pressure on stormwater systems and reduces the risk of flash flooding. It also replenishes groundwater. Rural Viewshed: refers to the pastoral views that can be seen along the roads as one travels through Milton. Scenic Byways: A Georgia Scenic Byway is defined as any designated highway, street, road, or route, which features cer- tain intrinsic qualities that should be protected or enhanced. The qualities that give the byway its character and appeal are its scenic, historic, natural, archaeological, cultural, or recreational nature. Currently, twelve corridors have achieved Georgia Scenic Byways status as designated by the Georgia Department of Transportation, with more to follow. SR: State Route: roads/highways that are part of the state’s network of roads that are managed/maintained by the state’s department of transportation. Milton has three state routes: SR 9 (Hwy 9), SR 372 (Birmingham Hwy), and SR 140 (Arnold Mill Road). City of Milton Comprehensive plan • 201680 Draft for Review 10.17.2016 Steep Slopes: 20 to 30 percent. Traditional Neighborhood Development (TND): A basic neighborhood unit which contains a center that includes a public space and commercial enterprise; an identifiable edge, ideally a five minute walk from the center; a mix of activ- ities and variety of housing types; an interconnected network of streets usually in a grid pattern, high priority of public space, with prominently located civic buildings and open space that includes parks, plazas, squares; Reminiscent of traditional neighborhoods and increasing in popularity as a component in New Urbanism concepts. TND may occur in infill settings and involve adaptive reuse of existing buildings, but can also occur as all-new construction on previously undeveloped land. Tree Canopy: refers to the shade or coverage provided by forests. It is above the ground portion of trees including the branches and foliage. Universal Design: also known as “design for all,” “inclusive design,” and “life-span design,” refers to broad-spectrum architectural planning ideas meant to produce buildings, products and environments that are inherently accessible to both the able-bodied and the physically disabled. It is based on the idea that all environments and products should be usable by all people, regardless of their ages, sizes, or abilities. Universal Design encompasses Visitable Homes. Visitable Homes: refers to homes that are designed to accommodate families and visitors, regardless of age, size or physical ability by providing easy access, easy passage and easy use for everyone. A step-free entrance into the central living area, wider doorways/passageways and a self-contained main floor with a bedroom, entertainment area, accessi- ble kitchen and full bathroom makes it possible for residents or visitors who rely on mobility aids, or who may develop serious medical conditions, to maneuver through the home with relative ease. City of Milton 2030 Comprehensive Plan: Community Agenda 06-06-2011 XI. Glossary of Terms 110 Steep Slopes: 20 to 30 percent. Traditional Neighborhood Development (TND): A basic neighborhood unit which contains a center that includes a public space and commercial enterprise; an identifiable edge, ideally a five minute walk from the center; a mix of activities and variety of housing types; an interconnected network of streets usually in a grid pattern, high priority of public space, with prominently located civic buildings and open space that includes parks, plazas, squares; Reminiscent of traditional neighborhoods and increasing in popularity as a component in New Urbanism concepts. TND may occur in infill settings and involve adaptive reuse of existing buildings, but can also occur as all-new construction on previously undeveloped land. Tree Canopy: refers to the shade or coverage provided by forests. It is above the ground portion of trees including the branches and foliage. Universal Design: also known as "design for all," "inclusive design," and "life-span design," refers to broad-spectrum architectural planning ideas meant to produce buildings, products and environments that are inherently accessible to both the able-bodied and the physically disabled. It is based on the idea that all environments and products should be usable by all people, regardless of their ages, sizes, or abilities. Universal Design encompasses Visitable Homes. Visitable Homes: refers to homes that are designed to accommodate families and visitors, regardless of age, size or physical ability by providing easy access, easy passage and easy use for everyone. A step-free entrance into the central living area, wider doorways/passageways and a self-contained main floor with a bedroom, entertainment area, accessible kitchen and full bathroom makes it possible for residents or visitors who rely on mobility aids, or who may develop serious medical conditions, to maneuver through the home with relative ease. City of Milton Comprehensive plan • 2016 81Draft for Review 10.17.2016 Appendix B Community Work Program for the CIE City of Milton Comprehensive plan • 201682 Draft for Review 10.17.2016 A :C ATLANTA REGIONAL COMMISSION September 20, 2016 Mayor Joe Lockwood City of Milton 13000 Deerfield Parkway, Suite 107 Milton, Georgia 30004 RE: 2016 Comprehensive Plan Update Dear Mayor Lockwood, 40 Courttand Street, NE Atianta, Georgia 30303 atiantaregional.com ARC has completed the regional review of the 2016 Comprehensive Plan Update for the City of Milton. We are pleased to inform you that the Georgia Department of Community Affairs (DCA) has determined that the update is in compliance with the Minimum Standards and Procedures for Local Comprehensive Planning. Renewal of Qualified Local Government (QLG) status is contingent on local adoption of the plan update. The update may be adopted at any time. Once adopted, please send ARC digital copies of the adoption resolution and the final, "as adopted" update document so that we may forward them to DCA. Upon receiving notice that the update has been adopted, DCA will renew the City's QLG status. I commend you and the City of Milton for your commitment to the comprehensive planning process. Please contact Andrew Smith at (404) 463-5581 or asmith,' atlantaregional.com if you have any questions or if we can provide further assistance. Sincerely, 1C;zv Jared Lombard, AICP Senior Principal Planner Enclosure Cc: Kathy Field, Community Development Director regional impact+ local relevance Andrew Smith From: Jon West <Jon.West@dca.ga.gov> Sent: Monday, September 19, 2016 3:57 PM To: Dan Reuter, Jared Lombard; Andrew Smith; Jonathan Tuley Cc: PEMD OPQG Administration; Allison Duncan Subject: Milton Plan Update Approval Dan, Jared, Andrew and Jon, Our staff has reviewed the comprehensive plan update for the City of Milton and determined that it adequately addresses the Minimum Standards for Local Comprehensive Planning. As soon as your office provides written notice that the plan has been adopted and provides DCA with a digital copy of the final adopted version of this document, we will award Qualified Local Government status to the local government. Thanks, Jon A. West, AICP Senior Planner: Local & Intergovernmental Programs Georgia Georgia Department of Community Affairs fil• • 60 Executive Park South, NE Community Affair Atlanta, Georgia Direct 404-327-687272 Fax 770-302.9703 ton. West@dca.ga.zov Learn more about our commitment to fair housing. b HOME OF' !N GEORGIA' MIL ONil ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: October 11, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Consideration of a Resolution Adopting the Capital Improvements Element 2016 Annual Update, Relating to the City's Impact Fee Program 2016. MEETING DATE: Monday, October 17, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: /il"APPROVED /) NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (IES () NO CITY ATTORNEY REVIEW REQUIRED: (KES () NO APPROVAL BY CITY ATTORNEY. /PROVED () NOT APPROVED PLACED ON AGENDA FOR: 1O/0/L6116 REMARKS: © V you( M. PHONE: 678.242.25001 FAX: 678.242.2499 � x Info�dtyolmilbnga.us www.cltyofmllbnga.ua w u Common y t ., v1 13000 Deerfield Parkway. Suite 107 1 Milton GA 30004 — . _ ����.�... �a� To: Honorable Mayor and City Council Members From: Michele McIntosh-Ross, Principal Planner Date: Submitted on October 10, 2016 for the October 17, 2016 Regular Council Meeting Agenda Item: Consideration of a Resolution Adopting the Capital Improvements Element 2016 Annual Update, Relating to the City’s Impact Fee Program 2016. ______________________________________________________________________________ Department Recommendation: Approval Executive Summary: As a municipality that collects Impact Fees, a Capital Improvements Element (CIE) Annual Update is required per the Georgia Department of Community Affairs (DCA). The 2016 CIE update contains the five-year project lists for impact fee eligible items based on the adopted 2015 CIE. A CIE Annual Update was prepared by the city’s impact fee consultants, Ross+ Associates. The document was reviewed by staff, and discussed at the August 8 council work session. A public hearing was held on August 15, 2016 and the council approved a resolution to transmit the draft 2016 CIE Annual Update for State and regional review. The Atlanta Regional Commission and the Georgia Department of Community Affairs have reviewed the 2016 Capital Improvements Element Annual Update, and in a letter dated October 4, 2016 have found it to be consistent with all State and Regional requirements. Funding and Fiscal Impact: None Alternatives: None Legal Review: Ken Jarrard – Jarrard & Davis 10-12-2016 Concurrent Review: Steve Krokoff Attachment(s): 2016 Capital Improvements Element (CIE) Annual Update Resolution to Adopt Approval letter from ARC STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. A RESOLUTION ADOPTING THE CAPITAL IMPROVEMENTS ELEMENT 2016 ANNUAL UPDATE WHEREAS, On September 21, 2015, the City of Milton adopted a Capital Improvements Element as an amendment to the Milton Comprehensive Plan; and WHEREAS, the City of Milton has prepared a 2016 Annual Update to the adopted Capital Improvements Element (including financial data for fiscal year 2015 as applicable); and WHEREAS, a proposed Capital Improvements Element 2016 Annual Update (a copy of which is attached hereto as Exhibit “A”) was prepared, submitted to, and reviewed by the Atlanta Regional Commission and the Georgia Department of Community Affairs in accordance with the “Development Impact Fee Compliance Requirements” and the “Minimum Planning Standards and Procedures for Local Comprehensive Planning” adopted by the Department of Community Affairs pursuant to the Georgia Planning Act of 1989; and WHEREAS, the Atlanta Regional Commission and the Georgia Department of Community Affairs have reviewed the 2016 Capital Improvements Element Annual Update, and on October 4, 2016 found it to be in compliance with all State and Regional requirements (a copy of the approval letter is attached hereto as Exhibit “B”); BE IT THEREFORE RESOLVED that the Milton City Council does hereby adopt the Capital Improvements Element 2016 Annual Update attached hereto as Exhibit “A”, in accordance with the requirements of the Development Impact Fee Compliance Requirements adopted pursuant to the Georgia Planning Act of 1989. RESOLVED this 17th day of October, 2016. _________________________ Joe Lockwood, Mayor Attest: _____________________________ Sudie AM Gordon, City Clerk Capital Improvements Element 2016 Annual Update Fiscal Year 2015 (10/1/14—9/30/15) Financial Report & Community Work Program City of Milton, Georgia Adopted: October 17, 2016 Introduction City of Milton 2016 CIE Annual Update ____________ Adopted 10/17/2016 ____________________________________ page 1 This Capital Improvements Element Annual Update has been prepared based on the rules and regulations pertaining to impact fees in Georgia, as specified by the Development Im- pact Fee Act (DIFA) and the Depart- ment of Community Affai rs (DCA) documents Development Impact Fee Compliance Requirements and Standards and Procedures for Local Comprehensive Planning. These three documents dictate the essential el e- ments of an Annual Update, specifi- cally the inclusion of a financial report and a schedule of improvements. According to DCA’s Compliance Re- quirements, the Annual Update: “must include: 1) the Annual Re- port on impact fees required under O.C.G.A. 36-71-8; and 2) a new fifth year schedule of improve- ments, and any changes to or re- visions of previously listed CIE projects, including alterations in project costs, proposed changes in funding sources, construction schedules, or project scope.” (Chapter 110-12-2-.03(2)(c)) This Annual Update itself is based on the City of Milton’s Capital Improve- ments Element, as adopted by the City October 5, 2015. Financial Report The Financial Report included in this document is based on the require- ments of DIFA, specifically: “As part of its annual audit pro- cess, a municipality or county shall prepare an annual report describ- ing the amount of any develop- ment impact fees collected, en- cumbered, and used during the preceding year by category of pub- lic facility and service area.” (O.C.G.A. 36-71-8(c)) The required financial information for each public facility category appears in the main financial table (page 2); each of the public facility categories has a single, city-wide service area. The status of all impact fee projects, by public facility category, is shown on the tables on pages 3, 4, 5 and 6. The City’s fiscal year runs from Octo- ber 1 to September 30. Schedule of Improvements In addition to the financial report, the City has prepared a five-year sched- ule of improvements—a community work program (CWP)—as specified in DCA’s Compliance Requirements (Chapter 110-12-2-.03(2)(c)), which states that local governments that have a CIE must “update their entire Short Term [i.e., Community] Work Programs annually.”)1 According to DCA’s requirements,2 the CWP must include: A brief description of the activity; Legal authorization, if applicable; Timeframe for undertaking the ac- tivity; Responsible party for implement- ing the activity; Estimated cost (if any) of imple- menting the activity; and, Funding source(s), if applicable. All of this information appears in the Community Work Program portion of this document, beginning on page 7. 1 Note that DCA’s Compliance Requirements specify that the work program is to meet the requirements of Chapter 110-12-1-.04(7)(a), which is a reference to the work program re- quirements in a previous version of the Stand- ards and Procedures for Local Comprehensive Planning. The correct current description is found at Chapter 110-12-1-.04(2)(b)1. 2 Chapter 110-12-1-.03(3). Financial Report City of Milton 2016 CIE Annual Update ______________ Adopted 10/17/2016 __________________________________________ page 2 Public Facility Parks & Recreation Fire Protection Law Enforcement Roads Adminis- tration TOTAL Impact Fee Fund Balance October 1, 2014 -$ -$ -$ -$ -$ -$ Impact Fees Collected (October 1, 2014 through September 30, 2015)-$ -$ -$ -$ -$ -$ Subtotal: Fee Accounts -$ -$ -$ -$ -$ -$ Accrued Interest -$ -$ -$ -$ -$ -$ (Impact Fee Refunds)-$ -$ -$ -$ -$ -$ (Expenditures)-$ -$ -$ -$ -$ -$ Impact Fee Fund Balance September 30, 2015 -$ -$ -$ -$ -$ -$ Impact Fees Encumbered -$ -$ -$ -$ -$ Note: Impact Fee collections initiated October 5, 2015 (FY 2016) Financial Report City of Milton 2016 CIE Annual Update ______________ Adopted 10/17/2016 __________________________________________ page 3 Public Facility: Responsible Party:Parks and Recreation Department Service Area: Project Description Project Start Date Project End Date Local Cost of Project* Maximum % of Funding from Impact Fees Max Funding from Impact Fees* FY 2015 Impact Fees Expended Impact Fees Expended (Previous Years) Total Impact Fees Expended to Date Impact Fees Encumbered Status/Remarks Park Land 2016 2035 68,665,646.59$ 67.39%46,275,786.85$ -$ -$ Conservation Easements 2016 2035 37,687,219.02$ 41.44%15,616,326.67$ -$ -$ Land for Trails 2016 2035 22,637,026.35$ 41.39%9,369,796.00$ -$ -$ Baseball Field 2022 2035 2,416,978.76$ 63.80%1,541,931.23$ -$ -$ Football/Soccer/Lacrosse 2022 2035 277,625.94$ 89.85%249,433.52$ -$ -$ Basketball Court 2022 2035 898,201.57$ 42.18%378,852.88$ -$ -$ Playground (Structured)2020 2035 1,665,755.63$ 42.89%714,408.29$ -$ -$ Picnic Shelter / Pavilion 2020 2035 4,997,266.90$ 42.89%2,143,224.88$ -$ -$ Community Center 2017 2035 2,605,646.33$ 42.53%1,108,195.49$ -$ -$ Multi-Use Trails 2020 2035 62,195,885.85$ 42.48%26,419,298.43$ -$ -$ 204,047,252.94$ 103,817,254.24$ -$ -$ -$ -$ *All costs are Net Present Value per CIE adopted October 5, 2015. Maximum funding based on percent impact fee eligible. When impact fees are initially calucated for proposed projects, they are based on estimated costs, and the percentage of the estimate that is impact fee eligible is calculated based on the Level of Service standards in the Capital improvements Element, which yielded the proportion of the project that is required to meet the needs of future growth and develop- ment. When a project is completed, the actual cost is then known and, based on the percent eligible for impact fee funding, the actual amount of impact fee collections that can be expended on the project is revised accordingly so that the proportional share of the project attributable to new growth and development is not exceeded. NOTE: For projects that are not 100% impact fee funded, funding may be provided from the General Fund, the Capital Projects Fund or other local taxation sources, as determined during the annual budget adoption process. Parks and Recreation City-wide Financial Report City of Milton 2016 CIE Annual Update ______________ Adopted 10/17/2016 __________________________________________ page 4 Public Facility: Responsible Party:Fire Department / Administration Service Area: Project Description Project Start Date Project End Date Local Cost of Project* Maximum % of Funding from Impact Fees Max Funding from Impact Fees* FY 2015 Impact Fees Expended Impact Fees Expended (Previous Years) Total Impact Fees Expended to Date Impact Fees Encumbered Status/Remarks Emergency Warning Sirens 2014 2014 216,329.00$ 41.44%89,646.74$ -$ -$ Storage Facility 2017 2017 267,096.40$ 100.00%267,096.40$ -$ -$ Fire Station 42 Replacement 2020 2022 1,389,243.43$ 40.00%555,697.37$ -$ -$ Training Facility 2017 2017 430,176.66$ 100.00%430,176.66$ -$ -$ Westside Fire Station **2024 2026 1,501,562.50$ 66.67%1,001,091.72$ -$ -$ Hwy 9 Fire Station **2017 2019 1,428,686.06$ 100.00%1,428,686.06$ -$ -$ General Vehicle 2015 2015 38,609.80$ 100.00%38,609.80$ -$ -$ Heavy Vehicle 2016 2016 453,066.46$ 100.00%453,066.46$ -$ -$ General Vehicle 2020 2020 39,442.62$ 100.00%39,442.62$ -$ -$ Heavy Vehicle 2018 2018 462,839.28$ 100.00%462,839.28$ -$ -$ General Vehicle 2022 2022 40,725.67$ 100.00%40,725.67$ -$ -$ Heavy Vehicle 2021 2021 477,895.17$ 100.00%477,895.17$ -$ -$ General Vehicle 2024 2024 42,050.45$ 100.00%42,050.45$ -$ -$ Heavy Vehicle 2024 2024 493,440.83$ 100.00%493,440.83$ -$ -$ Heavy Vehicle 2027 2027 509,492.17$ 100.00%509,492.17$ -$ -$ General Vehicle 2029 2029 43,884.11$ 100.00%43,884.11$ -$ -$ Heavy Vehicle 2030 2030 526,065.66$ 94.36%496,408.38$ -$ -$ General Vehicle 2033 2033 45,797.72$ 94.36%43,215.84$ -$ -$ Heavy Vehicle 2033 2033 543,178.27$ 0.00%-$ -$ -$ General Vehicle 2034 2034 47,287.49$ 0.00%-$ -$ -$ 8,996,869.75$ 6,913,465.73$ -$ -$ -$ -$ *All costs are Net Present Value per CIE adopted October 5, 2015. Maximum funding based on percent impact fee eligible. When impact fees are initially calucated for proposed projects, they are based on estimated costs, and the percentage of the estimate that is impact fee eligible is calculated based on the Level of Service standards in the Capital improvements Element, which yielded the proportion of the project that is required to meet the needs of future growth and develop- ment. When a project is completed, the actual cost is then known and, based on the percent eligible for impact fee funding, the actual amount of impact fee collections that can be expended on the project is revised accordingly so that the proportional share of the project attributable to new growth and development is not exceeded. **Percent impact fee eligible revised due to change in anticipated year of expenditure. NOTE: For projects that are not 100% impact fee funded, funding may be provided from the General Fund, the Capital Projects Fund or other local taxation sources, as determined during the annual budget adoption process. NOTE: For projects that are not eligible for impact fee funding, the cells in the "FY2015 Impact Fees Expended" column are shaded out, indicated that no impact fees may be expended on those projects. Fire Protection City-wide Facilities Vehicles Financial Report City of Milton 2016 CIE Annual Update ______________ Adopted 10/17/2016 __________________________________________ page 5 Public Facility: Responsible Party:Police Department / Administration Service Area: Project Description Project Start Date Project End Date Local Cost of Project* Maximum % of Funding from Impact Fees Max Funding from Impact Fees* FY 2015 Impact Fees Expended Impact Fees Expended (Previous Years) Total Impact Fees Expended to Date Impact Fees Encumbered Status/Remarks Law Enforcement Center, Phase 1 2016 2017 30,947.62$ 41.44%12,825.42$ -$ - -$ Law Enforcement Center, Phase 2 2018 2018 1,729,358.54$ 41.44%716,686.51$ -$ - -$ Law Enforcement Center, Phase 3 2019 2019 2,738,978.49$ 41.44%1,135,096.56$ -$ - -$ 4,499,284.65$ 1,864,608.49$ -$ -$ -$ -$ *All costs are Net Present Value per CIE adopted October 5, 2015. Maximum funding based on percent impact fee eligible. When impact fees are initially calucated for proposed projects, they are based on estimated costs, and the percentage of the estimate that is impact fee eligible is calculated based on the Level of Service standards in the Capital improvements Element, which yielded the proportion of the project that is required to meet the needs of future growth and develop- ment. When a project is completed, the actual cost is then known and, based on the percent eligible for impact fee funding, the actual amount of impact fee collections that can be expended on the project is revised accordingly so that the proportional share of the project attributable to new growth and development is not exceeded. NOTE: For projects that are not 100% impact fee funded, funding may be provided from the General Fund, the Capital Projects Fund or other local taxation sources, as determined during the annual budget adoption process. Law Enforcement City-wide Financial Report City of Milton 2016 CIE Annual Update ______________ Adopted 10/17/2016 __________________________________________ page 6 Public Facility: Responsible Party:Public Works Service Area: Project Description Project Start Date Project End Date Local Cost of Project* Maximum % of Funding from Impact Fees Max Funding from Impact Fees* FY 2015 Impact Fees Expended Impact Fees Expended (Previous Years) Total Impact Fees Expended to Date Impact Fees Encumbered Status/Remarks Intersection-Hopewell/Francis/Cogburn 2014 2014 992,103.00$ 40.1%397,918.39$ -$ -$ Intersection-Deerfield Pkwy @ Morris Rd 2014 2014 85,206.00$ 40.1%34,174.91$ -$ -$ Intersection-Bethany @ Cogburn 2014 2014 446,923.00$ 40.1%179,254.45$ -$ -$ Intersection-Arnold Mill @ New Providence 2014 2014 313,300.00$ 40.1%125,660.17$ -$ -$ Intersection-Birmingham @ Providence 2014 2014 852,581.00$ 40.1%341,958.10$ -$ -$ Intersection-Hopewell @ Birmingham 2015 2015 693,135.00$ 40.1%278,006.58$ -$ -$ Intersection-Crabapple @ Birmingham 2014 2017 1,353,263.94$ 40.1%542,774.90$ -$ -$ Transportation Master Plan Update 2015 2016 231,044.84$ 40.1%92,668.80$ -$ -$ McGinnis Ferry Interchange 2015 2015 51,343.30$ 40.1%20,593.07$ -$ -$ Crabapple NE Connector Rd 2017 2019 2,581,434.50$ 40.1%1,035,376.64$ -$ -$ Bridge Replacement Program 2014 2021 2,445,358.07$ 40.1%980,798.32$ -$ -$ Intersection-Freemanville @ Providence/B'ham 2015 2018 2,409,375.80$ 40.1%966,366.34$ -$ -$ Intersection-SR9 @ Bethany Bend 2014 2016 173,168.05$ 40.1%69,455.24$ -$ -$ Intersection-Webb Rd Turn Lanes 2015 2015 189,970.20$ 40.1%76,194.34$ -$ -$ Intersection-Bethany @ Providence 2016 2022 1,794,032.06$ 40.1%719,560.72$ -$ -$ Intersection-Hopewell @ Bethany Bnd/ Way 2025 2025 3,346,503.60$ 40.1%1,342,234.96$ -$ -$ Intersection-Hopewell @ Redd Road 2015 2017 123,223.91$ 40.1%49,423.36$ -$ -$ Intersection-Hopewell @ Hamby 2020 2021 1,412,239.23$ 40.1%566,429.05$ -$ -$ Intersection-Hopewell @ Thompson 2021 2022 1,439,668.46$ 40.1%577,430.53$ -$ -$ Crabapple SE Connector 2021 2025 180,587.44$ 40.1%72,431.05$ -$ -$ Hopewell/Hamby Road Widening 2030 2030 7,991,049.35$ 40.1%3,205,096.16$ -$ -$ Morris Road Widening 2024 2024 9,125,056.76$ 40.1%3,659,930.39$ -$ -$ 38,230,567.52$ 15,333,736.48$ -$ -$ -$ -$ *All costs are Net Present Value per CIE adopted October 5, 2015. Maximum funding based on percent impact fee eligible. When impact fees are initially calucated for proposed projects, they are based on estimated costs, and the percentage of the estimate that is impact fee eligible is calculated based on the Level of Service standards in the Capital improvements Element, which yielded the proportion of the project that is required to meet the needs of future growth and develop- ment. When a project is completed, the actual cost is then known and, based on the percent eligible for impact fee funding, the actual amount of impact fee collections that can be expended on the project is revised accordingly so that the proportional share of the project attributable to new growth and development is not exceeded. NOTE: For projects that are not 100% impact fee funded, funding may be provided from the General Fund, the Capital Projects Fund or other local taxation sources, as determined during the annual budget adoption process. Roads City-wide Community Work Program City of Milton 2016 CIE Annual Update ____________ Adopted 10/17/2016 ____________________________________ page 7 The following listing of impact fee projects is submitted as part of this CIE Annual Update report, covering the 5-year period 2017-2021. The City has prepared a Comprehensive Plan update, which includes a complete CWP covering the years 2017 to 2021 (includ- ing the projects eligible for impact fee funding). The new Community Work Program within the Comprehensive Plan update i n- cludes all project activities, including the specific impact fee eligible projects below. 2017-2021 Community Work Program – Impact Fee Eligible Projects Project Description 20172018201920202021Responsible Party Cost Estimate Funding Sources Notes/ Explanation Parks and Recreation Continue land acquisition program for park lands x x x x x Parks and Recreation $1,030,000 estimated annual average 67.39% Impact Fees; Bond Issue On-going debt service to bonds Continue acquisition program for conservation easements and multi-use trails x x x x x Parks and Recreation $1,315,790 estimated annual average 41.44% Impact Fees for conservation easements; 41.49% Impact Fees for multi- use trails; Bond issue On-going debt service to bonds Construction of multi-use trails x x x Parks and Recreation / Public Works $3,660,000 estimated annual average 42.48% Impact Fees; General Fund On-going annually Design and improve Providence Park: 1 Playground (structured) 1Pavilion / Picnic Shelter 1 Multi-Use Trail (1 mi. est.) Completion in 2022 42.89% Impact Fees for playground and pavilion/picnic shelter; 42.48% Impact Fees for trail; General Fund $1,175,762Parks and Recreationxxxxx Community Work Program City of Milton 2016 CIE Annual Update ____________ Adopted 10/17/2016 ____________________________________ page 8 Project Description 20172018201920202021Responsible Party Cost Estimate Funding Sources Notes/ Explanation Design and construct Arnold Mill Park project: 1 Playground (structured) 1Pavilion / Picnic Shelter 1 Multi-Use Trail (1 mi. est.) Design and construct Chadwick Landfill park project x x x x Parks and Recreation $350,000 Impact Fees (% varies depending on the facilities); General Fund See the Parks and Recreation table in the Financial Report section for facilities' impact fee eligibility Design and construct a community center x x x x x Parks and Recreation $651,420 42.53% Impact Fees; General Fund Police Design and construct Law Enforcement Center x x x Police/ Administration $4,499,285 41.44% impact fees; General Fund Fire Construct Storage Facility x Fire/ Administration $267,096 100% impact fees Construct Hwy 9 Fire Station x x x Fire/ Administration $1,727,112 100% impact fees Replace Fire Station 42 x x Fire/ Administration $1,389,243 40% impact fees; General Fund Completion in 2022 Construct Training Facility x Fire/ Administration $430,177 100% impact fees Parks and Recreation $1,175,762 42.89% Impact Fees for playground and pavilion/picnic shelter; 42.48% Impact Fees for trail; General Fund Completion in 2022xx Community Work Program City of Milton 2016 CIE Annual Update ____________ Adopted 10/17/2016 ____________________________________ page 9 Project Description 20172018201920202021Responsible Party Cost Estimate Funding Sources Notes/ Explanation Purchase heavy vehicle x x Fire/ Administration $940,734 100% impact fees Purchase general vehicle x Fire/ Administration $39,442 100% impact fees Transportation Complete Intersection- Crabapple @ Birmingham x Public Works $1,353,264 40.1% impact fees; General Fund Project underway Bridge Replacement Program x x x x x Public Works $2,445,358 40.1% impact fees; General Fund On-going annual improvements Intersection-Freemanville @ Providence & B'ham x x Public Works $2,409,376 40.1% impact fees; General Fund To be completed in phases (Freemanville@Provid ence is Phase 1) Intersection-SR9 @ Bethany Bend x Public Works $173,168 40.1% impact fees; General Fund Project underway Intersection-Bethany @ Providence x x x x x Public Works $1,794,032 40.1% impact fees; General Fund Completion beyond 2021 Complete Intersection- Hopewell @ Redd Road x Public Works $123,224 40.1% impact fees; General Fund Project underway Intersection-Hopewell @ Hamby x x Public Works $1,412,239 40.1% impact fees; General Fund Completion in 2021 Intersection-Hopewell @ Thompson x Public Works $1,439,668 40.1% impact fees; General Fund Completion in 2022 Crabapple SE Connector x Public Works $180,587 40.1% impact fees; General Fund Completion beyond 2021 Crabapple NE Connector x x x Public Works $2,581,435 40.1% impact fees; General Fund Completion in 2019 A:V ATLANTA REGIONAL COMMISSION October 4, 2016 Mayor Joe Lockwood City of Milton 13000 Deerfield Parkway, Suite 107 Milton, Georgia 30004 RE: 2016 Capital Improvements Element Annual Update Dear Mayor Lockwood, 40 Courtland Street, NE Atlanta, Georgia 30303 atlantaregional.com ARC has completed the regional review of the 2016 Capital Improvements Element (CIE) Annual Update for the City of Milton. We are pleased to inform you that the Georgia Department of Community Affairs (DCA) has determined that the update is in compliance with the Development Impact Fee Compliance Requirements and the Minimum Standards and Procedures for Local Comprehensive Planning. Renewal of Qualified Local Government (QLG) status is contingent on adoption of the update as an amendment to the City's Comprehensive Plan. The 2016 update may be adopted at any time. Please review and consider the attached advisory comment from DCA prior to adoption. Once adopted, please send ARC digital copies of the adoption resolution and the final, "as adopted" update document so that we may forward them to DCA. Upon receiving notice that the update has been adopted, DCA will renew the City's QLG status. I commend you and the City of Milton for your commitment to the comprehensive planning process. Please contact Andrew Smith at (404) 463-5581 or asmith.' atlantaregionaI.com if you have any questions or if we can provide further assistance. Sincerely, f Jared Lombard, AICP Senior Principal Planner/Section Manager Enclosure Cc: Kathy Field, Community Development Director regional impact+ local relevance 0 Andrew Smith From: Jon West <Jon.West@dca.ga-gov> Sent: Tuesday, September 20, 2016 5;05 PM To: Dan Reuter, Jared Lombard; Andrew Smith; Jonathan Tuley Ce: PEMD OPQG Administration; Megan Haley Subject: Milton CIE Annual Update Approval w Advisory Dan, Jared, Andrew and Jon, Our staff has reviewed the Annual Capital Improvement Element (CIE) Update for City of Milton and finds that it adequately addresses applicable requirements. We do, however, have an advisory comment, below. Please review the advisory comment with the local government before they move forward. The next step is for the local government to adopt the CIE Update. As soon as your office provides written notice that the CIE Update has been adopted and provides DCA with a digital copy of the final adopted version of this document, we will notify the local government that its Qualified Local Government status has been extended. If you have any questions, please contact us at 404-679-5279. Advisory Comment on the Annual CIE Update Schedule of Improvements Funded by Impact Fees • For projects that are not fully funded by impact fees (less than 100%), please indicate the other sources of funds which will be used to pay or the projects as well as the percentage of the total cost likely to be funded by each funding source. Thanks, Community Affair Learn mire about our commitment to Ldur us' Jon A. West, AICP Senior Planner: Local & Intergovernmental Programs Georgia Department of Community Affairs 60 Executive Park South, NE Atlanta, Georgia 30329 Direct 404-327-6872 Fax 770-302-9703 Jon.West dca. a. ov HOME OF'THE BEST QUALIN OP LIFOE W GEORGIA' Neft MILT ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: Qctober 11, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Consideration of a Resolution of the City of Milton, Georgia Establishing a Per Diem Rate for Members of Ethics Panel. MEETING DATE: Monday, October 17, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (SES () NO CITY ATTORNEY REVIEW REQUIRED: Y/ YES (J NO APPROVAL BY CITY ATTORNEY: (J. PROVED O NOT APPROVED PLACED ON AGENDA FOR: Io/17I74 REMARKS: youfm PHONE: 678.242.25001 FAX: 678.242.2499 InfoBccltyofmllbnga.us I www.cNyoimiXonga.us Community�""� 13000 Deerfield Parkway, Suite 107 1 Milton GA 3W04 - a Page 1 of 1 STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. A RESOLUTION OF THE CITY OF MILTON, GEORGIA ESTABLISHING A PER DIEM RATE FOR MEMBERS OF ETHICS PANEL WHEREAS, Section 2-885(b) of the Code of the City of Milton, Georgia (“City”) requires that members of the ethics panel shall be paid a per diem for each meeting or hearing they are required to attend; and WHEREAS, Section 2-885(b) of the Code of the City of Milton requires the City Council to approve the per diem rate; and WHEREAS, the City Council finds that a per diem rate of $100 is reasonable compensation for serving on the ethics panel; NOW, THEREFORE IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF MILTON, GEORGIA that: 1. The City does hereby establish a per diem rate of $100 to be paid to members of any ethics panel for each meeting or hearing they are required to attend in accordance with Section 2-885(b) of the Code of the City of Milton, Georgia. This Resolution shall be effective upon a majority vote by the City Council as ratified by the Mayor of the City of Milton, Georgia. SO RESOLVED, the public’s health, safety, and welfare demanding it, this ____ day of _________________, 2016. _____________________________ Joe Lockwood, Mayor Attest: ______________________________ Sudie AM Gordon, City Clerk I HOME OF' HE BELT QUALITY OF LIFE IN GEORGIA' N* MILTOESTABLISHED2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: to er 11, 2016 FROM: Steven Krokoff, City Manager!/Vnv/�/) AGENDA ITEM: Consideration of a Resolution and Agreement by the City of Milton Appointing Jarrard & Davis, LLP as City Attorneys. MEETING DATE: Monday, October 17, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (..APPROVED (/ NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (-rYES (/ NO CITY ATTORNEY REVIEW REQUIRED: I-KYES (J NO APPROVAL BY CITY ATTORNEY: (APPROVED (/ NOT APPROVED PLACED ON AGENDA FOR: lol(I)toll, REMARKS: ©y You= PRONE: 678.242.25001 FAX: 678.242.2499 `Gli i ea` ! *�c�.'..w�,a`� +a iMoHcityo milton®o.os I w .cltyof rfiga.oa Community '.li ✓ 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 a STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO.__________ RESOLUTION AND AGREEMENT BY THE CITY OF MILTON APPOINTING JARRARD & DAVIS, LLP AS CITY ATTORNEYS NOW THEREFORE, BE IT ORDAINED BY THE City of Milton that this Resolution reflects the agreement of the City of Milton that Jarrard & Davis, LLP (“J&D”) are hereby appointed to serve as City Attorneys under the following terms and conditions. 1. Designated Areas of Responsibility J&D shall be responsible for the general legal representation of the City of Milton and all of its agencies, employees, elected officials, and departments irrespective of the nature or type of legal matter involved, and specifically including but not limited to, matters of litigation, property acquisition, zoning, contract review and negotiation, and general counsel and advice. (The “Representation”). 2. Rate of Fees The Representation as defined above shall be provided at a billable rate of $175.00 per hour for attorney services and $75.00 per hour for paralegal services. 3. Billing Methodology A copy of J&D’s billing policies are attached hereto as Exhibit A. 4. Conflict Counsel In the event that J&D is presented with a legal conflict on a certain matter for which J&D has responsibility, and no waiver of conflict is secured, the City Council, upon becoming apprised of such conflict by J&D, shall appoint different counsel to handle the matter in resolution of the conflict. J&D is authorized to provide a recommendation regarding selection of conflict counsel and, absent unusual circumstances, conflict counsel shall charge a rate that is the same as set forth in paragraph 2. 5. Expenses Expenses incurred such as computerized research, postage, copying, transcripts, court reporters, expert witness fees, and other out-of-pocket expenses shall be billed directly to the City. 6. Termination This appointment may be terminated at any time, with or without cause, upon formal vote of the City of Milton to so terminate. SO RESOLVED, this ___________ day of _____________________, 2016. CITY OF MILTON __________________________________ Joe Lockwood, Mayor Exhibit A JARRARD & DAVIS, LLP BILLING POLICIES Our Firm's standard policies provide for billing for our legal services on a monthly basis. Our invoices include a description of the services performed by attorneys or paralegals on a legal project. Also, we include a list of out-of-pockets expenses, which may include copying, online research, postage, filing fees, and other costs. Jarrard & Davis, LLP bills in 1/10 of an hour increments. Thus, 0:01 – 6:00 minutes of attorney or paralegal time is billed as a .1, 6:01 – 12:00 minutes is billed as a .2 and so forth. Payment of an invoice is due within thirty (30) days from receipt by a client. We reserve the right to impose an interest charge at a rate of one and one-half percent (1½ %) per month on the outstanding balance of an account. We encourage our clients to contact us if they have any questions regarding an invoice or the performance of our legal services. Our fees for legal services are based on the amount of time expended by an attorney or paralegal on a project, to include travel time. Where possible, we attempt to have a matter addressed by an attorney or paralegal at the lowest possible billing rate, keeping in mind the risk level and complexity of an assignment. In the case of a new client or a special project (which may include such matters as large corporate transactions, litigation or arbitration, or projects which require immediate attention), we may request an advance or special retainer. Also, in these cases, we may arrange with our client an alternate arrangement for payment, such as at the closing of a transaction. HOME OF'THE BEST QUALITY OF LIEO IA M I tTO N't ESTABLISH E D 276 CITY COUNCIL AGENDA ITEM TO: City Council DATE: CTQtober 12, 2016 FROM: Steven Krokoff, City Manager (Ni AGENDA ITEM: Council Discussion Regarding Possible Charter Changes to Section 1.12(b) (40) and Section 6.11(b) of the Milton Charter. MEETING DATE: Monday, October 17, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (.kAPPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (.}-YES () NO CITY ATTORNEY REVIEW REQUIRED: (.?K(ES () NO APPROVAL BY CITY ATTORNEY: (WYAPPROVED (J NOT APPROVED PLACED ON AGENDA FOR: tal/71ML REMARKS: © y Youim _ PHONE: 678.242.25001 FAX: 678.242.2499 eGreen s IMo®clfyofmiHonga.us I w .olfyoimiRonga.us Community „ 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 a City of Milton Charter Amendments Section 1.12(b)(40)(A) For all years, the millage rate imposed for ad valorem taxes on real property for operating budget purposes (not general obligation bond purposes) shall not exceed 4.731 unless a higher limit is recommended by resolution of the city council and approved by a majority of the qualified voters of the city voting in a referendum; provided, however, that for the purposes of compliance with O.C.G.A. § 48-8-91, the millage rate may be adjusted upward for the sole purpose of complying with the millage rate rollback provisions set forth therein. For the purposes of this subparagraph, the term 'qualified voters' means those voters of the city who are qualified to vote in city elections and cast a vote for or against such measure in such referendum. The question to be presented to the voters in the referendum on increasing the millage rate shall be 'Do you approve increasing taxes on residential and nonresidential property for City of Milton property owners by raising from [current millage rate] to [proposed millage rate] the operating budget millage rate, which was capped in the original charter for the city?' If such millage rate increase is approved by the qualified voters of the City of Milton voting in the referendum, the new rate shall become the maximum limit until changed again by resolution of the city council and approval by a majority of the qualified voters of the City of Milton voting in a referendum; Section 6.11(b) For all years, the millage rate imposed for ad valorem taxes on real property for operating budget purposes (not general obligation bond purposes) shall not exceed 4.731 unless a higher millage rate is recommended by resolution of the city council and subsequently approved by a majority of the qualified voters of the city voting in a referendum. For the purposes of this subsection, the term 'qualified voters' means those voters of the city who are qualified to vote in city elections and cast a vote for or against such measure in such referendum. This millage rate limit shall apply to the millage rate actually levied and shall not apply to the hypothetical millage rate computed under subsection (a) of O.C.G.A. § 48-8-91, relating to conditions on imposition of the joint county and municipal sales tax. HOME pF'THE BEST QUALITY OF LIFE IN GEORGIA' jp MILTOESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: October 13, 2016 FROM: Steven Krokoff, City Manager AGENDA ITEM: Consideration of An Ordinance to Amend Chapter 2, Article VIII, Ethics Code, of the City of Milton Code of Ordinances MEETING DATE: Monday, October 17, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (,APPROVED NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (.,L -YES /) NO CITY ATTORNEY REVIEW REQUIRED: WYES () NO APPROVAL BY CITY ATTORNEY: (APPROVED () NOT APPROVED PLACED ON AGENDA FOR: 10717011, REMARKS: © * Youllm PHONE: 678.242.2500 1 FAX: 678.242.2499 ' G'reei • * - intoyolmillionga.us I w .cnycfmlXonga.us 111111111111111111Community V2� fofl} 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 - =•a*.,,o =aa.., o STATE OF GEORGIA ORDINANCE NUMBER ____________ COUNTY OF FULTON AN ORDINANCE TO AMEND CHAPTER 2, ARTICLE VIII, ETHICS CODE, OF THE CITY OF MILTON CODE OF ORDINANCES WHEREAS, Section 45-9-21(a) of the Official Code of Georgia Annotated authorizes the City to, in its discretion and as part of compensation paid to its employees, adopt policies whereby the City will undertake to defend all or specified civil, criminal, or quasi -criminal actions brought or maintained against City employees and City officials arising out of the performance of their duties; and WHEREAS, the Supreme Court of Georgia has held that local government authorities have considerable latitude in determining what actions will be defended, Haywood v. Hughes, 238 Ga. 668, 669, 235 S.E.2d 2, 3 (1977); and WHEREAS, the Supreme Court of Georgia has further held that where a local government official, acting in an official capacity, is required to hire outside counsel to assert a legal position that the local government attorney cannot assert because of a conflict of interest or will not assert and the official is successful in asserting his or her position, it constitutes an expense of government operation for the local government to pay the official's attorney’s fees, Gwinnett County. v. Yates, 265 Ga. 504, 508, 458 S.E.2d 791, 795 (1995); and WHEREAS, the City wishes to adopt a policy whereby, in the event a City employee or City official is required to retain outside counsel to defend an ethical complaint and the ethical complaint is dismissed, the City will reimburse such City employee or City official for all or a part of the cost of their defense. NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Milton, Georgia while in a Regular called Council meeting on the ___ day of ____________, 2016 at _______ p.m. as follows: SECTION 1. That this Ordinance relating to amending CHAPTER 2, ARTICLE VIII, “ETHICS CODE ,” is hereby adopted and approved as follows: A. DIVISION 5, “ETHICS COMPLAINTS,” shall be modified to include the following new Section 2-897, “Reimbursement for reasonable attorney’s fees”: Sec. 2-897. – Reimbursement for reasonable attorney’s fees. In the event an ethics complaint brought against the respondent arising out of their official duties is dismissed [by either voluntarily withdrawal of the complaint by the petitioner or by action of the ethics panel or superior court dismissing the complaint as unfounded], the respondent shall be entitled to reimbursement from the City for reasonable attorne y's fees and costs incurred in defending said ethics complaint. Upon securing a final determination by the ethics panel or superior court of the complaint being dismissed, the respondent shall submit a copy of the order making such findings to the Milton C ity Manager along with a copy of all applicable itemized attorneys' fees and costs incurred in defending same. The itemized attorney's fees and costs shall have attorney time and tasks broken down in 1/10 of an hour increments along with the attorney's hou rly fee, coupled with a sworn statement by the attorney that the amount submitted for repayment is the same amount for which the respondent would otherwise have been responsible or has already paid. Other than attorney time, n o other expense or fees shall be subject to reimbursement. The City Manager shall submit the attorney fee statement to the City Attorney for a determination of reasonableness, of which determination shall be provided in writing (or e-mail) to the City Manager. Upon the fees being dee med reasonable, the City Manager shall submit all documentation to the department of finance for issuance of a reimbursement check to the respondent or respondent's attorney, at respondent's sole discretion. In no event shall reimbursement under this paragraph exceed $5,000.00 per ethics complaint. B. All other portions of the Ethics Code Ordinance shall remain undisturbed and are hereby reaffirmed. SECTION 2. That all Ordinances, parts of Ordinances, or regulations in conflict herewith are hereby repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the _____ day of ____________, 2016. Approved: ______________________________ Joe Lockwood, Mayor Attest: __________________________ Sudie Gordon, City Clerk (Seal) HOME OF'iHEBEST QUALf1YOFLlEORGIA' MILTON'tESTABLISHED2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: Oc ber 13, 2016 FROM: Steven Krokoff, City Manag a AGENDA ITEM: Consideration of Subdivision Plat Revisions Approval. MEETING DATE: Monday, October 17, 2016 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: Q APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (J YES (.KJO CITY ATTORNEY REVIEW REQUIRED: (J YES /yKO APPROVAL BY CITY ATTORNEY: () APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: 70 III /7'ek M y you(f PHONE: 678.242.25001 FAX: 678.242.2499 reeo .+ '. infoNcltyofmlltanga.us l w .cltyofmlllonga.us wry® Communl A ! 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 - e To: Honorable Mayor and City Council Members From: Kathleen Field, Community Development Director Date: Submitted on October 13, 2016 for the October 17, 2016 Regular Council Meeting Agenda Item: Consideration of Subdivision Plat Revision Approval ____________________________________________________________________________ Department Recommendation: To approve the subdivision related plats and revisions as stated below. Executive Summary: The Milton Subdivision Regulations require that the Mayor and City Council approve all Final Plats, final Plat Re-recording, Revisions and Minor Plats once the matter has been reviewed and certified by the Community Development Director in accordance with the Subdivision Regulations. Funding and Fiscal Impact: None. Alternatives: Do not approve. Legal Review: None – not required. Concurrent Review: Steven Krokoff, City Manager Attachment(s): Plat List, map Approval of Subdivision Plats October 17, 2016 New Business Name of Development/ Location Action Comments/ # lots Total Acres Density 1. Kennewick Park, LL757 Final Plat Create 13 lots 2.89 4.5 Lots / acre 2. Mayfair Estates, LL 268, 269, 270 Final Plat Create 26 lots 31.69 .82 Lots / acre 3. 15355 Hopewell Rd, LL 474 Minor Plat Create 2 lots 2.63 .75 lots / acre 1: Ken n ew ick Park 3: 15 35 5 Ho p ew ell Rd 2: Mayfair EstatesPhase 1 CC uu mm mm iinnggSSttrreeee ttMMiiddBBrroo aaddwwee ll ll RRooaadd CCooxxRRdd MM aayyffiieelldd RRooaadd AA rr nn oolldd MMiill ll RR dd DDoouuggllaassRRooaaddJJeeppWWhheeeelleerrRRddNN AArrnn oo ll dd MMiillllRRdd HHwwyy9922 HHiicckkoorryyFFllaattHHwwyyEEtt r r ii ssRRd dHHiicckkoorryyRRdd SS uu gg aarrPPiikkeeRRddST9 ST140 Wo o d s t o c kWoodstock M o u n t a i nMountainParkPark H o l l yHollySpring sSprings A l p h a r e t t aAlpharetta R o s w e l lRoswell J o h nsJohnsCreekCreekForsythFultonFultonCherokeeCopperSandyCreekRo c k y Cr e e k FoeKillerC re e k C h i cken Cr e e kAveryCreek Litt le River Caney Creek Cheat amCr eekB e ntle y C r e e k BagleyCreekCa m p C r e e k M i l l C re e k BigC re e k BellMemorial Park ProvidencePark Birmingham Park HH oo pp ee wweellllRRooaaddCCooggbbuurr nnRRoo aa dd QQuuaayy ssiiddeeDDrriivveeHHeennddeerrssoonnRR oo aa ddEE..BBlluuffffRRoo a a ddWWeessttbbrrooookkRRooaaddWWhhiittee CCoolluumm nn ssDD rr iivvee AA tt llaa nn tt aa HHwwyyMMcc ggiinn nniissFFeerrrryyRRddMMaajjoorrssRR dd CCaammppggrroouunnddRRddMMuu llllii nn aa xx RR dd UUnniioonnHHiillllRRddSShhiilloohhRRddMMccffaarrllaanndd PPkkwwyy Post RdPost RdFFoowwlleerrRRddUV9 UV140 UV372 UV372 MM oo rrrriissRRooaaddBBaatteess vviillllee RR ooaadd RReedddd RRooaadd BBeett hhaannyyBB ee nn dd WWeebbbb RR oo aaddFFrraanncciissRRooaadd HHiicckkoorryyFFllaatt RRooaadd MMoouunnttaa iinn RRooaadd CCooxxRRooaa dd TThhoommppssoonnRRooaaddPP rroovviiddeenncc eeRRooaaddHH oo pp ee ww ee llllRRooaaddFFrreeeemmaannvviilllleeRRooaaddBBeetthhaannyyRRooaaddN N ee ww PPrroo vviiddeenncceeRRooaaddBBii rr mm ii nn gg hh aamm RR ooaa dd ST400 ST400 £¤19 £¤19 Created/Altered: 10/12/2016 G:\TaxCommunityDev\FinalSubdivisionPlats_CouncilMeetingNewBusiness_20161017_bl_v1.mxd Final Subdivision Plats October 2016 Final PlatMinor PlatRiversWaterbodies Freeway/HighwayRampMajor Arterial/CollectorMinor Arterial/LocalCity LimitsCounties §¨¦575 §¨¦75 §¨¦75 §¨¦85 §¨¦85 §¨¦20§¨¦20 §¨¦285 §¨¦285 ¬«400 £¤19 City Council Meeting 10/17/2016New BusinessCity of Milton 5 0 1 2 30.5 Miles jq _..,,, a; {f: �wbNt iV.."! 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