HomeMy WebLinkAboutAgenda Packet CC - 04/24/2017 - City Council Meeting Agenda Packet
2006 HERITAGE WALK, MILTON, GA 30004 ǀ 678.242.2500 ǀ WWW.CITYOFMILTONGA.US
Persons needing special accommodations in order to participate in any City meeting should call
678.242.2500.
Joe Lockwood, Mayor
CITY COUNCIL
Karen Thurman
Matt Kunz
Bill Lusk
Burt Hewitt
Joe Longoria
Rick Mohrig
CITY COUNCIL CHAMBERS
City Hall
Monday, April 24, 2017 Regular Council Meeting Agenda 6:00 PM
INVOCATION - Remco Brommet, Chaplain for the City of Milton Police and Fire
CALL TO ORDER
1) ROLL CALL 2) PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood)
3) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda)
(Agenda Item No. 17-095)
4) PUBLIC COMMENT
5) CONSENT AGENDA
1. Approval of the Financial Statements for the Period Ending March 2017.
(Agenda Item No. 17-096)
(Bernadette Harvill, Finance Director)
MILTON CITY COUNCIL REGULAR COUNCIL MEETING APRIL 24, 2017
Page 2 of 5
Persons needing special accommodations in order to participate in any City meeting should call
678.242.2500.
6) REPORTS AND PRESENTATIONS (None)
7) FIRST PRESENTATION
1. Consideration of an Ordinance of the Mayor and Council of the City of
Milton, Georgia, to Adopt Amendments to the Fiscal 2017 Budget for Each
Fund of the City of Milton, Georgia, Amending the Amounts Shown in
Each Budget as Expenditures, Amending the Several Items of Revenue
Anticipations, Prohibiting Expenditures to Exceed Appropriations, and
Prohibiting Expenditures to Exceed Actual Funding Available.
(Agenda Item No. 17-097)
(Stacey Inglis, Assistant City Manager)
8) PUBLIC HEARING (None)
9) ZONING AGENDA
1. Consideration of ZM17-01 – 14505 Batesville Road zoned AG-1 with Use
Permit by LRF Milton, LLC (Little River Farms) To modify conditions 2.a AND
3.b (U14-02) for relocation of parking lot and additional driveway to
additional parking lot.
(Agenda Item No. 17-084)
(Kathleen Field, Community Development Director)
2. Consideration of ZM17-02/VC17-02 – 980 Birmingham Road zoned C-1 and
AG-1 by The Contineo Group To modify condition 2.a. (2004Z-0043) to
modify site plan for additional parking and move dumpster pad and a
concurrent variance to allow parking past the building (Sec. 64-1323(a)).
(Agenda Item No. 17-085)
(Kathleen Field, Community Development Director)
3. Consideration of RZ17-02 –12800, 12830 and 12850 Hopewell Road by
Fuqua & Associates – To Rezone from AG-1 (Agricultural) to R-4A (Single
Family Dwelling) to Develop 17 Single Family Lots on 14.6 Acres at a Density
of 1.16 Units per Acre.
(Agenda Item No. 17-086)
(First Presentation at April 10, 2017 Regular City Council Meeting)
(Kathleen Field, Community Development Director)
MILTON CITY COUNCIL REGULAR COUNCIL MEETING APRIL 24, 2017
Page 3 of 5
Persons needing special accommodations in order to participate in any City meeting should call
678.242.2500.
4. Consideration of RZ17-03 – To Amend Section 64-418 - Pre-development
Notification and Public Informational Meeting and Section 64-419.
Definitions of the AG-1 (Agricultural) Zoning District.
(Agenda Item No. 17-087)
(First Presentation at April 10, 2017 Regular City Council Meeting)
(Discussed at April 17, 2017 City Council Work Session)
(Kathleen Field, Community Development Director)
5. Consideration of RZ17-04 – To Amend Section 64-141 - Pre-development
Notification and Public Informational Meeting and Section 64-442.
Definitions of the R-1 (Residential) Zoning District.
(Agenda Item No. 17-088)
(First Presentation at April 10, 2017 Regular City Council Meeting)
(Discussed at April 17, 2017 City Council Work Session)
(Kathleen Field, Community Development Director)
6. Consideration of RZ17-05 – To Amend Section 64-464 - Pre-development
Notification and Public Informational Meeting and Section 64-465.
Definitions of the R-2 (Residential) Zoning District.
(Agenda Item No. 17-089)
(First Presentation at April 10, 2017 Regular City Council Meeting)
(Discussed at April 17, 2017 City Council Work Session)
(Kathleen Field, Community Development Director)
7. Consideration of RZ17-06 – To Amend Section 64-487 - Pre-development
Notification and Public Informational Meeting and Section 64-488.
Definitions of the R-2A (Residential) Zoning District.
(Agenda Item No. 17-090)
(First Presentation at April 10, 2017 Regular City Council Meeting)
(Kathleen Field, Community Development Director)
8. Consideration of RZ17-07 – To Amend Section 64-2453 - Creation of a
Historic Preservation Commission (To Allow Compensation for Meetings).
(Agenda Item No. 17-091)
(First Presentation at April 10, 2017 Regular City Council Meeting)
(Discussed at April 17, 2017 City Council Work Session)
(Kathleen Field, Community Development Director)
10) UNFINISHED BUSINESS
1. Consideration of Revisions to Plat Process, Chapter 50 – Subdivisions.
(Agenda Item No. 17-092)
(First Presentation at April 10, 2017 Regular City Council Meeting)
(Discussed at April 17, 2017 City Council Work Session)
(Kathleen Field, Community Development Director)
MILTON CITY COUNCIL REGULAR COUNCIL MEETING APRIL 24, 2017
Page 4 of 5
Persons needing special accommodations in order to participate in any City meeting should call
678.242.2500.
2. Consideration to Amend Chapter 2, Article V, Division 3, Planning
Commission, Section 2-206 – Duties.
(Agenda Item No. 17-093)
(First Presentation at April 10, 2017 Regular City Council Meeting)
(Discussed at April 17, 2017 City Council Work Session)
(Kathleen Field, Community Development Director)
11) NEW BUSINESS
1.Consideration of a Memorandum of Understanding By and Between the
City of Alpharetta and the City of Milton for a Jointly Owned Passive Park.
(Agenda Item No. 17-098)
(Ken Jarrard, City Attorney)
2.Consideration and Ratification of the Final Comprehensive Service
Delivery Strategy with Fulton County and all Municipalities.
(Agenda Item No. 17-099)
(Ken Jarrard, City Attorney)
3.Consideration of the following Subdivision Plat:
Name of Development /
Location Action Comments /
# lots
Total
Acres Density
1.Tanglewood Preserve -
Phase II – REVISION 1
LL 465 & 466
Chenery Drive
Final Plat
Revision
Create 14 Lots 25.32 .56 Lots / Acre
(Agenda Item No. 17-100)
(Kathleen Field, Community Development Director)
4.Consideration of a Professional Services Agreement between Barge,
Waggoner, Sumner & Cannon, Inc. and the City of Milton for an Update
to the City Wide Parks and Recreation Master Plan and the Master Plan for
Providence Park.
(Agenda Item No. 17-101)
(Jim Cregge, Parks & Recreation Director)
5.Consideration of A Resolution Appointing A Member to the City of Milton
Board of Zoning Appeals for District 2/Post 2.
(Agenda Item No. 17-102)
(Mayor Joe Lockwood)
12) MAYOR AND COUNCIL REPORTS
MILTON CITY COUNCIL REGULAR COUNCIL MEETING APRIL 24, 2017
Page 5 of 5
Persons needing special accommodations in order to participate in any City meeting should call
678.242.2500.
13) EXECUTIVE SESSION (if needed)
14) ADJOURNMENT
(Agenda Item No. 17-103)
M 1
LTO
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
TO: City Council DATE: ril 14, 2017
FROM: Steven Krokoff, City Manager
AGENDA ITEM: Approval of the Financial Statements for the Period Ending
March 2017.
MEETING DATE: Monday, April 24, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (,APPROVED (J NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: () YES (-KN
CITY ATTORNEY REVIEW REQUIRED: () YES (yi\IO
APPROVAL BY CITY ATTORNEY: () APPROVED (J NOT APPROVED
PLACED ON AGENDA FOR: oHI zul2°'-7
2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499
0000
info@cityofmiltonga.us I www.cityofmiltonga.us
t7�
To: Honorable Mayor and City Council Members
From: Bernadette Harvill, Finance Director
Date: Submitted on April 17, 2017 for the April 24, 2017 Regular
Council Meeting
Agenda Item: Financial Statements for Period 6 – March 2017
Overview and Financial Highlights:
General Fund
Revenue collections for the General Fund are 1.81% over what is
anticipated for the sixth period of the fiscal year.
Total expenditures to-date are $13,189,884 and are 10.73% less than
expected for this period of the fiscal year.
Capital Project Fund
Expenditures within this fund continue to occur on a project-by-project
basis. With a total project expenditure budget of $21,259,361, capital
expenditures-to-date total $4,482,657.
1 of 10
City of Milton
STATEMENT OF REVENUES & EXPENDITURES
General Fund
For the Period Ending March 2017
Actual Budgeted Variance
over/(under)Actual Budgeted Variance
over/(under)
Property Tax 10,668,000 55,907 45,250 10,657 400,701 258,050 142,651
Motor Vehicle Tax 542,000 36,552 44,820 (8,268) 220,818 224,100 (3,282)
Intangible Tax 250,000 18,517 20,750 (2,233) 106,187 103,750 2,437
Real Estate Transfer Tax 115,000 5,281 9,545 (4,264) 29,397 47,725 (18,328)
Franchise Fees 1,915,900 72,956 72,956 - 716,972 713,975 2,997
Local Option Sales Tax 8,400,000 672,424 697,200 (24,776) 3,610,273 3,486,000 124,273
Alcohol Beverage Excise Tax 295,000 21,121 24,485 (3,364) 119,058 122,425 (3,367)
Business & Occupation Tax 650,000 360,209 422,500 (62,291) 609,355 617,500 (8,145)
Insurance Premium Tax 1,800,000 - - - - - -
Financial Institution Tax 46,000 33,579 22,540 11,039 38,150 46,000 (7,850)
Penalties & Interest 33,400 943 2,814 (1,871) 11,481 16,447 (4,966)
Alcohol Beverage Licenses 140,000 1,300 - 1,300 143,694 140,000 3,694
Other Non-Business Permits/Licenses 19,485 1,398 1,350 48 12,657 9,890 2,767
Zoning & Land Disturbance Permits 217,200 3,555 18,093 (14,538) 46,765 108,557 (61,792)
Building Permits 480,000 37,971 38,400 (429) 181,527 220,800 (39,273)
Intergovernmental Revenue - - - - - - -
Other Charges for Service 519,700 44,787 57,926 (13,139) 228,470 280,993 (52,523)
Municipal Court Fines 560,000 - - - 199,531 229,872 (30,341)
Interest Earnings 30,420 6,658 2,535 4,123 33,816 15,210 18,606
Contributions & Donations - 1,259 - 1,259 24,283 - 24,283
Other Revenue 140,612 1,508 5,324 (3,816) 67,041 31,242 35,799
Other Financing Sources 1,017,126 81,844 83,069 (1,225) 500,442 498,415 2,027
Total Revenues 27,839,843 1,457,768 1,569,556 (111,788)7,300,618 7,170,950 129,668
Actual Budgeted Variance
over/(under)Actual Budgeted Variance
over/(under)
Mayor and Council 166,759 12,100 15,594 (3,495) 69,054 83,271 (14,217)
City Clerk 207,077 20,266 16,841 3,425 97,874 105,081 (7,207)
City Manager 691,336 69,832 73,411 (3,579) 332,256 353,493 (21,237)
General Administration 72,818 14,324 6,057 8,267 35,063 36,396 (1,333)
Finance 452,793 43,396 44,625 (1,229) 236,889 248,881 (11,992)
Legal 290,000 16,762 24,167 (7,405) 103,282 120,833 (17,551)
Information Technology 921,534 63,143 66,506 (3,363) 541,953 508,908 33,045
Human Resources 334,445 23,705 31,788 (8,083) 126,595 169,503 (42,908)
Risk Management 283,300 - - - 131,758 151,775 (20,017)
General Government Buildings 474,354 55,145 48,142 7,004 225,875 288,849 (62,974)
Communications 205,479 8,990 18,630 (9,640) 74,028 102,923 (28,896)
Community Outreach & Engagement 152,443 11,711 12,453 (741) 64,549 74,717 (10,168)
Municipal Court 298,347 27,345 32,111 (4,766) 136,711 150,633 (13,922)
Police 4,430,315 383,907 353,820 30,087 1,931,209 2,288,114 (356,905)
Fire 6,559,155 573,651 492,714 80,937 3,235,268 3,579,771 (344,504)
Public Works 2,427,495 156,258 198,887 (42,628) 900,102 1,212,742 (312,640)
Parks & Recreation 1,430,360 72,679 74,106 (1,428) 704,306 896,406 (192,100)
Community Development 952,840 103,477 78,718 24,759 425,733 480,490 (54,757)
Economic Development 179,869 39,647 13,067 26,580 89,017 98,188 (9,170)
Debt Service - Capital Lease Payment 718,112 - - - 726,400 718,112 8,288
Operating Transfers to Other Funds 6,003,930 500,328 500,127 200 3,001,965 3,000,764 1,201
Operating Reserve 212,228 - 17,679 (17,679) - 106,072 (106,072)
Total expenditures 27,464,989 2,196,665 2,119,443 77,222 13,189,884 14,775,920 (1,586,036)
Net Income/(Loss)374,854 (738,896)(5,889,267)
Revenues Annual Budget
Current Month Year-to-Date
Operating Expenditures Annual Budget
Current Month Year-to-Date
2 of 10
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Earth Day Vendor Fee 305$ -$ -$ (305)$
Hometown Jubilee Vendor Fee - - - -
Interest Revenues - 2 5 5
Crabapple Fest Sponsor 8,000 5,000 6,500 (1,500)
Earth Day Sponsor 2,550 500 500 (2,050)
Concert Sponsor - - - -
Mayor's Run Sponsor 1,000 - - (1,000)
Donations - - 371 371
T-shirt Sales - - - -
Mayor's Run Reg. Fees - - 30 30
Roundup Food Sales - - - -
Total revenues 11,855$ 5,502$ 7,406$ (4,449)$
EXPENDITURES
Current:
Special Events 75,065$ 2,425$ 28,125$ 46,940$
Total Expenditures 75,065$ 2,425$ 28,125$ 46,940$
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund 10,550$ 879$ 5,275$ (5,275)$
Transfers in from Hotel/Motel Tax Fund 47,000 5,820 30,579 (16,421)
Total other financing sources and uses 57,550$ 6,699$ 35,854$ (21,696)$
Net change in fund balances (5,660)$ 15,135$
City of Milton
Special Events Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended March 31, 2017
3 of 10
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Cash Confiscations/State Funds -$ -$ 1,413$ 1,413$
Cash Confiscations/Fed Funds/US Marshal - - - -
Cash Confiscations/Federal Funds - 6,118 13,826 13,826
Interest Revenues/State Funds - 2 11 11
Interest Revenues/Federal Funds - 2 13 13
Realized Gain on Investments/State Funds - - - -
Budgeted Fund Balance - - - -
Total revenues -$ 6,122$ 15,263$ 15,263$
EXPENDITURES
Current:
Police -$ -$ 758$ (758)$
Total Expenditures -$ -$ 758$ (758)$
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund -$ -$ -$ -$
Total other financing sources and uses -$ -$ -$ -$
Net change in fund balances -$ 14,505$
City of Milton
Confiscated Assets Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended March 31, 2017
4 of 10
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Wireless 911 Fees 890,000$ 37,468$ 285,144$ (604,856)$
Interest Revenue - - 36 36
Total revenues 890,000$ 37,468$ 285,180$ (604,820)$
EXPENDITURES
Current:
Public Safety 890,000$ -$ 65,738$ 824,262$
Total Expenditures 890,000$ -$ 65,738$ 824,262$
OTHER FINANCING USES
Unallocated -$ -$ -$ -$
Operating Transfer Out to Capital Projects -$ -$ -$ -$
Net change in fund balances -$ 219,442$
City of Milton
E-911 Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended March 31, 2017
5 of 10
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Taxes
Hotel/Motel Taxes 67,000$ 5,820$ 30,579$ (36,421)$
Total revenues 67,000$ 5,820$ 30,579$ (36,421)$
OTHER FINANCING SOURCES/(USES)
Transfers out to General Fund 20,000$ -$ -$ (20,000)$
Transfers out to Special Events Fund 47,000 5,820 30,579 (16,421)
Total other financing sources and uses 67,000$ 5,820$ 30,579$ (36,421)$
Net change in fund balances -$ -$
City of Milton
Hotel/Motel Tax Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended March 31, 2017
6 of 10
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Charges for Service
Infrastructure Maintenance Fee 95,000$ -$ 27,322$ (67,678)$
Infrastructure Maint Penalty & Interest - - 25 25
Sidewalk Replacement Account - - - -
Crabapple Paving Fee - - - -
Traffic Calming - - - -
Tree Recompense - - 17,000 17,000
Landfill Host Fees 140,000 - 30,317 (109,683)
HYA Fees - - -
Interest Revenue - - 46 46
Realized Gain or Loss on Investments - - - -
Cell Tower Lease - 9,628 42,129 42,129
Insurance Proceeds/Public Safety - - - -
Insurance Proceeds/Parks & Rec - - - -
Insurance Proceeds/Public Works - - - -
Atlanta HIDTA Stipend - - 3,000 3,000
Capital Lease Proceeds - - - -
Total revenues 235,000$ 9,628$ 119,839$ (115,161)$
EXPENDITURES
Capital Outlay
City Council 1,006,589$ 30,000$ 47,537$ 959,052$
General Admin 13,762 - - 13,762
General Govt Bldg 5,021,494 15,992 3,642,784 1,378,710
Finance - - - -
IT 218,600 - 18,599 200,001
Court (1,700) - - (1,700)
Police 1,234,713 85,461 381,978 852,735
Fire 1,675,415 - 2,710 1,672,705
Public Works 7,803,020 28,654 215,872 7,587,148
Parks & Recreation 3,662,715 54,139 155,138 3,507,577
Community Development 624,753 - 18,039 606,715
Total Capital Outlay 21,259,361$ 214,245$ 4,482,657$ 16,776,704$
Excess of revenues over expenditures (21,024,361)$ (204,617)$ (4,362,817)$ (16,891,865)$
OTHER FINANCING SOURCES/(USES)
Transfers in from General Fund 5,993,380$ 499,448$ 2,996,690$ (2,996,690)$
Transfers in from Capital Grant Fund 100,000 8,333 50,000 (50,000)
Transfers in from E-911 Fund - - - -
Impact Fees/Law Enforcement Fund 15,557 - - (15,557)
Impact Fees/Fire 89,145 - - (89,145)
Impact Fees/Road 111,251 - - (111,251)
Impact Fees/Park 668,123 - - (668,123)
Transfer to the General Fund (243,000) (20,250) (121,500) (121,500)
Unallocated - - - -
Lease Proceeds - - - -
Proceeds of Sale of Assets - - -
Budgeted Fund Balance - - - -
Total other financing sources and uses 6,734,456$ 487,532$ 2,925,190$ (4,052,266)$
Net change in fund balances (14,289,905)$ (1,437,627)$
City of Milton
Capital Project Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended March 31, 2017
7 of 10
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Intergovernmental Revenues
GDOT Crabapple Streetscape 500,000$ -$ -$ (500,000)$
GDOT TAP (Big Creek Greenway)- - 50,000 50,000
CDBG - - - -
LMIG Funds 200,000 - 369,450 169,450
GDOT HPP Funds 3,738,408 - - (3,738,408)
MARTA Grant 71,863 - 71,861 (2)
SR 9 @ Bethany Bend Grant 872 - - (872)
GDOT-Signage/Landscaping 4,062 - - (4,062)
Trail Connection to Big Creek Greenway - - - -
Interest Revenues - 20 79 79
Total revenues 4,515,205$ 20$ 491,391$ (4,023,814)$
EXPENDITURES
Capital Outlay
Unallocated -$
Public Safety -
Public Works 4,953,009$ 110,118$ 119,297$ 4,833,712$
Community Development 4,900 - - 4,900
Total Capital Outlay 4,957,909$ 110,118$ 119,297$ 4,838,612$
Excess of revenues over expenditures (442,704)$ (110,098)$ 372,093$ 814,797$
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund -$ -$ -$ -$
Transfers in to General Fund - -$ -$ -$
Transfer Out to Capital Projects Fund (100,000) (8,333) (50,000) (50,000)
Budgeted Fund Balance - - - -
Total other financing sources and uses (100,000)$ (8,333)$ (50,000)$ (50,000)$
Net change in fund balances (542,704)$ 322,093$
City of Milton
Capital Grant Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended March 31, 2017
8 of 10
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Admin Fund 26,522$ 5,330$ 20,185$ (6,337)$
Law Enforcement Fund 15,557 2,277 8,845 (6,712)
Fire Fund 89,145 13,046 50,684 (38,461)
Road Fund 111,251 16,281 66,356 (44,895)
Park Fund 668,123 146,055 546,929 (121,194)
Interest Revenues/Admin Fund - 1 3 3
Interest Revenues/Law Enforcement Fund - 0 1 1
Interest Revenues/Fire Fund - 2 7 7
Interest Revenues/Road Fund - 3 8 8
Interest Revenues/Park Fund - 26 73 73
Total revenues 910,598$ 183,020$ 693,090$ (217,508)$
EXPENDITURES
Admin
Police
Fire
Public Works
Parks & Recreation
Total Capital Outlay -$ -$ -$ -$
Excess of revenues over expenditures 910,598$ 183,020$ 693,090$ (217,508)$
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund -$ -$ -$ -$
Transfer Out to General Fund/Admin (26,522) 26,522
Transfer Out to Capital Projects Fund/Law Enf (15,557) 15,557
Transfer Out to Capital Projects Fund/Fire (89,145) 89,145
Transfer Out to Capital Projects Fund/Road (111,251) 111,251
Transfer Out to Capital Projects Fund/Park (668,123) 668,123
Total other financing sources and uses (910,598)$ -$ -$ 910,598$
Net change in fund balances -$ 693,090$
City of Milton
Capital Projects Fund - Impact Fees
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended March 31, 2017
9 of 10
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Intergovernmental Revenues -$ -$ -$ -$
Interest Revenues 10 81 81
Contributions & Donations - - - -
Total revenues -$ 10$ 81$ 81$
EXPENDITURES
Capital Outlay
General Government Buildings -$ -$ -$ -$
Parks & Recreation 48,059 - 7,220 40,839
Bond Principal - - - -
Bond Interest - - - -
Total Capital Outlay 48,059$ -$ 7,220$ 40,839$
Excess of revenues over expenditures (48,059)$ 10$ (7,138)$ 40,921$
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund -$ -$ -$ -$
Transfers out to General Fund (712,604) (59,384) (356,302) (356,302)
Revenue Bond Proceeds - - - -
Total other financing sources and uses (712,604)$ (59,384)$ (356,302)$ (356,302)$
Net change in fund balances (760,663)$ (363,440)$
City of Milton
Capital Projects Fund - Revenue Bond
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended March 31, 2017
10 of 10
MILTON" *
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
TO: City Council DATE: it 14, 2017
FROM: Steven Krokoff, City Manage
(A-�)
AGENDA ITEM: Consideration of an Ordinance of the Mayor and Council of
the City of Milton, Georgia, to Adopt Amendments to the
Fiscal 2017 Budget for Each Fund of the City of Milton,
Georgia, Amending the Amounts Shown in Each Budget as
Expenditures, Amending the Several Items of Revenue
Anticipations, Prohibiting Expenditures to Exceed
Appropriations, and Prohibiting Expenditures to Exceed
Actual Funding Available.
MEETING DATE: Monday, April 24, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: G KAPPROVED (J NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: () YES (�O
CITY ATTORNEY REVIEW REQUIRED: () YES (4-<0
APPROVAL BY CITY ATTORNEY: () APPROVED () NOT APPROVED
PLACED ON AGENDA FOR: OK/tc,I?o1 7
2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us
0000
City of Milton, Georgia
Fiscal Year 2017
Summary of Departmental Budget Amendments
The goal of the fiscal year 2017 budget amendment is to revise departmental budgets and interfund
transfers based on activity-to-date and future projections.
GENERAL FUND
The General Fund is the principal operating fund of the government and is used to facilitate current
year operations. General Fund revenues have unrestricted use. Expenditure requests are categorized
into two categories: Salary and Benefits and Maintenance and Operating. Salary and benefits line
items include salaries, overtime, vacation pay, retirement and other associated payroll expenditures.
The maintenance and operating category includes expenditures related to operational line items such
as supplies, professional fees, training, dues and fees, travel, utilities, communications, machinery &
equipment, etc.
GENERAL FUND SUMMARY:
Revenue Appropriation Increase 156,768
Expenditure Appropriation Increase 29,624
Net Revenue/(Expenditure) Requests:127,144
Revenue Amendments:
The change in original revenue estimates for the following revenue sources is driven by an analysis of
the activity-to-date. A projection was completed using available data indicating the fiscal year 2017
revenue estimates could be adjusted by the amounts indicated in the table on page 3. Some of the
most significant changes are explained as follows:
1. Over the last several fiscal years, Insurance Premium Taxes have steadily increased. We received
over $2 million for FY16, so we feel confident that the FY17 collections will be similar, if not higher.
We are proposing a $200,000 increase in the projections for this revenue source to bring it in line
with the $2 million in prior year collections.
2. The Financial Institution Tax came in lower than anticipated, so we are proposing a decrease of
$7,850 to reflect actual collecting funds.
3. We have received donations for the 10 year celebration events ($20,000), the fire awards
banquet ($600) and our Joyful Soles camp ($2,400). Amendments are requested for these line
items to reflect what has been donated. There are amendments to the expenditures lines within
the corresponding departments that offset the revenues.
4. In December 2014, a resolution was adopted to affirm the City’s commitment to conservation
and greenspace preservation. Within that resolution, it was spelled out that revenues received
from long- or short-term leases on City property would be dedicated to our conservation efforts.
Cell tower leases fall into this category and we felt it would be better to move this particular
revenue source to the Capital Projects Fund since that is where we account for expenditures
related to conservation. A decrease in the appropriations for Cell Tower Leases of $77,412 is
proposed.
5. Insurance Proceeds of $17,656 and reimbursements received from HIDTA of $1,374 make up the
remaining proposed amendments. They are offset by increases to the correlating expenditure
line items.
Revenues
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
TAXES
Current Year Property Taxes
Real Property 9,545,176 9,893,278 10,100,000 - 10,100,000 - 10,100,000
Utility 80,123 73,381 73,000 - 73,000 69,287 3,713
Personal Property 189,668 193,676 190,000 - 190,000 - 190,000
Prior Year Property Taxes - - - - -
Real Property 390,184 319,254 300,000 - 300,000 373,622 (73,622)
Personal Property 5,131 4,672 5,000 - 5,000 4,746 254
Motor Vehicle Tax 284,483 203,625 140,000 - 140,000 62,904 77,096
Title Ad Valorem Tax 689,630 474,756 400,000 - 400,000 157,915 242,085
Alternative Ad Valorem Tax (AAVT) 2,224 2,482 2,000 - 2,000 - 2,000
Intangible Tax 235,642 265,700 250,000 - 250,000 106,187 143,813
Real Estate Transfer Tax 111,211 105,114 115,000 - 115,000 29,397 85,603
Franchise Fees 1,853,416 2,058,336 1,915,900 - 1,915,900 715,037 1,200,863
Local Option Sales Tax 8,404,439 8,528,916 8,400,000 - 8,400,000 2,937,849 5,462,152
Alcohol Beverage Excise Tax 296,110 298,104 295,000 - 295,000 137,351 157,649
Business & Occupation Tax 652,114 649,271 650,000 - 650,000 632,008 17,992
Insurance Premium Tax 1,884,880 2,041,691 1,800,000 200,000 2,000,000 - 2,000,000
Financial Institution Tax 39,673 46,001 46,000 (7,850) 38,150 38,150 -
Penalties & Interest - - - - -
Real Property Taxes 26,816 26,394 25,000 - 25,000 7,215 17,785
Personal Property Taxes 387 214 200 - 200 380 (180)
Alcoholic Beverage Excise Taxes 32 584 200 - 200 373 (173)
Business & Occupation Tax 7,454 6,661 6,000 - 6,000 435 5,565
Total: Taxes 24,698,793 25,192,111 24,713,300 192,150 24,905,450 5,272,854 19,632,596
LICENSES & PERMITS
Alcohol Beverage Licenses 147,400 144,150 140,000 - 140,000 145,794 (5,794)
Advertising Fee 2,800 1,200 600 - 600 1,800 (1,200)
Pouring Permit 6,990 5,745 6,000 - 6,000 2,820 3,180
Public Facilities Alcohol Permit 200 300 300 - 300 100 200
Solicitation Permit 390 1,170 585 - 585 3,120 (2,535)
Zoning & Land Use Permits 11,300 6,950 10,000 - 10,000 4,300 5,700
Land Disturbance 238,092 161,493 200,000 - 200,000 39,815 160,185
Modification 350 350 700 - 700 350 350
Variance 8,450 4,850 6,500 - 6,500 2,300 4,200
Seasonal & Special Events 1,260 710 1,000 - 1,000 700 300
Sign Permits 6,506 8,949 7,000 - 7,000 2,671 4,329
Film & Media Permits - 1,200 - 1,000 (1,000)
Building Permits 476,626 438,913 480,000 - 480,000 181,527 298,473
NPDES Fees 7,872 4,898 4,000 - 4,000 876 3,124
Taxi & Driver Permitting Fees 300 - - - - - -
Penalties & Interest-Alcohol Beverage Lic 10 1,761 500 - 500 2,541 (2,041)
Res/Comm Work Without a Permit Penalty 2,630 2,307 1,500 - 1,500 2,193 (693)
Total: Licenses & Permits 911,175 784,946 858,685 - 858,685 391,907 466,778
INTERGOVERNMENTAL REVENUES
Bulletproof Vest Partnership - 4,655 - - - - -
Community Services Program (CSP) - 12,000 - - - - -
School Bus Stop Arm Violations - - - - - 2,820 (2,820)
Total: Intergovernmental Revenues - 16,655 - - - 2,820 (2,820)
CHARGES FOR SERVICES
Administrative Fees
Finance Admin Fee 70,098 70,039 70,000 - 70,000 59,200 10,800
Court Admin Fee 151,168 122,079 150,000 - 150,000 48,313 101,687
Maps & Cert Letters 510 390 450 - 450 150 300
Plan Review Fees 177,451 137,145 150,000 - 150,000 58,715 91,285
Open Records Fees 684 696 500 - 500 594 (94)
Online Payment Convenience Fee 5,376 4,100 4,500 - 4,500 3,735 765
Development Bond Fee 2,300 1,450 1,000 - 1,000 250 750
Development Bond Fee to Offset Legal Expense 11,500 7,250 6,000 - 6,000 1,250 4,750
FY 2017
Account Name
Unaudited
Actuals
FY 2016
FY 2015
Actuals
Revenues
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
FY 2017
Account Name
Unaudited
Actuals
FY 2016
FY 2015
Actuals
Election Qualifying Fee 1,170 - 2,250 - 2,250 - 2,250
Expungement Fees (50) - - - - - -
False Alarms 3,750 5,400 5,000 - 5,000 2,100 2,900
Fire Plan Review 1,088 3,226 900 - 900 325 575
Fire Inspection 8,115 8,800 7,000 - 7,000 4,400 2,600
Fingerprinting Fee 6,435 5,105 4,000 - 4,000 2,233 1,767
Medical Reimbursement - 423 - - - - -
CPR Classes 171 26 150 - 150 - 150
Self Defense Class 565 2,545 1,000 - 1,000 - 1,000
MPD Explorers - 372 - - - 470 (470)
Background Check Fees 15,810 14,900 14,000 - 14,000 9,290 4,710
Administrative Fees/COBRA - - - - - 108 (108)
Activitiy Fees/Joyful Soles 26,225 28,098 25,000 - 25,000 8,251 16,749
Activity Commissions - - - - - - -
ATPP - 1,017 250 - 250 182 68
Core Physique 1,379 - - - - - -
Eagle Stix Lacrosse 4,435 29,485 12,000 - 12,000 7,904 4,096
FITT2U 3,711 1,639 - - - - -
North GA Rec 9,070 32,663 12,000 - 12,000 - 12,000
Sperber Music 361 292 100 - 100 69 31
Blaze Sports 300 - - - - - -
Halftime Sports 257 3,680 2,500 - 2,500 4,600 (2,100)
HYA - 33,230 40,000 - 40,000 18,580 21,421
NFL Youth Flag Football - 21,231 9,000 - 9,000 - 9,000
Wanna Play Baseball - 1,735 1,800 - 1,800 812 988
Bad Check Fees 330 300 300 - 300 90 210
Total: Charges for Services 502,208 537,317 519,700 - 519,700 231,620 288,080
FINES & FORFEITURES
Fines & Forfeitures 565,331 508,130 560,000 - 560,000 199,531 360,469
Total: Fines & Forfeitures 565,331 508,130 560,000 - 560,000 199,531 360,469
INVESTMENT INCOME
Interest Revenue 430 508 420 - 420 1,103 (683)
Realized Gain/Loss on Investmt 29,790 44,825 30,000 - 30,000 32,713 (2,713)
Total: Investment Income 30,220 45,333 30,420 - 30,420 33,816 (3,396)
CONTRIBUTIONS & DONATIONS
Donation Revenue - - - 20,000 20,000 21,250 (1,250)
Village Volunteers - 1,000 - - -
Public Safety 50 - - - - - -
Fire 2,639 889 - 600 600 600 -
Public Safety Fund - 7,582 - - - - -
Community Development 53 - - - - - -
Parks & Recreation - 1,694 - - - 15 (15)
Joyful Soles 678 - - 2,400 2,400 2,400 -
Total: Contributions & Donations 3,420 11,165 - 23,000 23,000 24,283 (1,283)
MISCELLANEOUS REVENUE
Cell Tower Lease 25,992 77,534 77,412 (77,412) - - -
Facility Rental - - - - - - -
Bethwell Community Center 1,550 2,010 1,500 - 1,500 2,460 (960)
Friendship Park 180 240 200 - 200 100 100
Bell Memorial Park - 19,688 20,000 - 20,000 2,650 17,350
Broadwell Pavilion 1,700 2,850 1,500 - 1,500 2,138 (638)
Insurance Proceeds - - - - - - -
Public Safety 10,900 6,025 - 17,656 17,656 23,243 (5,587)
Public Works 2,800 6,509 - - - - -
Damaged Property-Citizen Reimb 850 - - - - - -
Other Misc Revenue 57,682 (72) 40,000 - 40,000 37,844 2,156
Atlanta HIDTA Reimbursements - 6,819 - 1,374 1,374 1,374 -
Over/Short Cash Drawer 11 1 - - - 1 (1)
Revenues
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
FY 2017
Account Name
Unaudited
Actuals
FY 2016
FY 2015
Actuals
Evidence Room Unclaimed Cash 568 182 - - - - -
Total: Miscellaneous Revenue 102,233 121,786 140,612 (58,382) 82,230 69,809 12,421
OTHER FINANCING SOURCES
Operating Transfers In-Htl/Mtl Fd 20,000 19,218 20,000 - 20,000 - 20,000
Operating Transfers In-Capital Projects Fund - - 243,000 - 243,000 121,500 121,500
Operating Transfers In-Revenue Bond Fund - 9,935,171 712,604 - 712,604 356,302 356,302
Operating Transfers In-Impact Fee Fund/Admin - 26,701 26,522 - 26,522 - 26,522
Sale of Surplus Equipment 30,416 5,313 15,000 - 15,000 13,079 1,921
Total: Other Financing Sources 50,416 9,986,402 1,017,126 - 1,017,126 490,881 526,245
TOTAL 26,863,797 37,203,844 27,839,843 156,768 27,996,611 6,717,522 21,279,089
Expenditure Amendments:
Explanations for each of the amendments to the expenditure accounts are provided within the
departmental budget spreadsheets following.
General Fund Summary
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Revenues
Taxes 24,698,793 25,192,111 24,713,300 192,150 24,905,450
Licenses & Permits 911,175 784,946 858,685 - 858,685
Intergovernmental Revenues - 16,655 - - -
Charges for Services 502,208 537,317 519,700 - 519,700
Fines & Forfeitures 565,331 508,130 560,000 - 560,000
Investment Income 30,220 45,333 30,420 - 30,420
Contributions & Donations 3,420 11,165 - 23,000 23,000
Miscellaneous Revenue 102,233 121,786 140,612 (58,382) 82,230
Other Financing Sources 50,416 9,986,402 1,017,126 - 1,017,126
Total Revenues 26,863,797 37,203,844 27,839,843 156,768 27,996,611
Expenditures
Mayor & Council 146,527 146,527 166,759 - 166,759
City Manager 687,710 687,710 691,336 - 691,336
City Clerk 163,966 163,966 207,077 (26,000) 181,077
General Administration 40,500 40,500 72,818 - 72,818
Finance 409,321 409,321 452,793 - 452,793
Legal 307,816 307,816 290,000 - 290,000
Information Technology 729,719 729,719 921,534 26,880 948,414
Human Resources 272,594 272,594 334,445 - 334,445
Risk Management 243,715 243,715 283,300 - 283,300
General Govt Buildings 386,420 386,420 474,354 - 474,354
Communications 344,653.21 276,876.66 205,479 - 205,479
Community Outreach & Engagement - - 152,443 20,000 172,443
Municipal Court 275,541 275,541 298,347 - 298,347
Police 3,915,311 3,915,311 4,430,315 (37,808) 4,392,507
Fire 5,693,645 5,693,645 6,559,155 121,563 6,680,718
Public Works 1,971,467 1,971,467 2,427,495 - 2,427,495
Parks & Recreation 1,118,753 1,118,753 1,430,360 2,400 1,432,760
Community Development 638,599 638,599 952,840 - 952,840
Economic Development 74,653 74,653 179,869 - 179,869
Debt Service - - 718,112 134,400 852,512
Other Financing Uses 22,619,075 22,619,075 6,003,930 (77,412) 5,926,518
Contingency - - 212,228 (134,400) 77,828
Total Expenditures 40,039,983 39,972,207 27,464,989 29,624 27,494,613
Total Revenues Over/(Under) Expenditures (13,176,187) (2,768,363) 374,854 127,144 501,998
Beginning Fund Balance 10,956,434 10,956,434 8,188,071 8,188,071 8,188,071
Ending Fund Balance (2,219,753) 8,188,071 8,562,925 8,315,216 8,690,070
FY 2017
Unaudited
Actuals
FY 2016
Actuals
FY 2015
City Clerk
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
Salaries & Wages
SALARIES & WAGES/REGULAR EMPLOYEES 108,585 108,266 122,294 - 122,294 59,441 62,853
Total: Salaries & Wages 108,585 108,266 122,294 - 122,294 59,441 62,853
Employee Benefits
GROUP INSURANCE 846 5,664 - - - - -
MEDICAL INSURANCE - - 14,458 - 14,458 2,824 11,634
DENTAL INSURANCE - - 1,622 - 1,622 421 1,201
VISION INSURANCE - - 380 - 380 166 214
LIFE INSURANCE - - 638 - 638 310 328
AD&D INSURANCE - - 18 - 18 9 9
SHORT TERM DISABILITY - - 132 - 132 54 78
LONG TERM DISABILITY - - 489 - 489 238 251
401A (SS MATCH) 4,072 4,060 4,587 - 4,587 2,229 2,358
FICA MEDICARE 1,573 1,530 1,774 - 1,774 848 926
401A ER MATCH OF 457B CONTRIBUTIONS - 43 1,223 - 1,223 209 1,014
PENSION (GMEBS) 7,279 4,543 11,006 - 11,006 2,842 8,164
UNEMPLOYMENT INSURANCE 164 126 100 - 100 92 8
WORKER'S COMPENSATION 181 228 372 - 372 190 182
FLEXIBLE SPENDING/HEALTH SAVINGS 1,750 - 1,938 - 1,938 - 1,938
Total: Employee Benefits 15,865 16,194 38,737 - 38,737 10,432 28,305
Other Purchased Services
COMMUNICATIONS 711 711 711 - 711 420 291
POSTAGE 44 74 100 - 100 - 100
ADVERTISING 1,674 1,046 1,200 - 1,200 2,218 (1,018)
PRINTING: Name plates, business cards, general - - 200 - 200 - 200
TRAVEL - - - - - - -
CVIOG - 471 960 - 960 366 594
Total: Travel - - - - - - -
DUES AND FEES - - - - - - -
GMC/FOA 118 75 75 - 75 - 75
Total: Dues and Fees 118 75 75 - 75 - 75
EDUCATION & TRAINING
CVIOG - 415 800 - 800 460 340
Total: Education & Training - 415 800 - 800 460 340
MAINTENANCE CONTRACTS
MUNICODE 16,184 10,845 15,000 - 15,000 6,931 8,069
GRANICUS 25,700 25,700 26,000 (26,000) - 15,167 (15,167)
Total: Maintenance Contracts 41,885 36,546 41,000 (26,000) 15,000 22,097 (7,097)
Total: Other Purchased Services 44,431 39,338 45,046 (26,000) 19,046 25,561 (6,515)
Supplies
GENERAL SUPPLIES 165 169 1,000 - 1,000 368 632
FOOD/MEALS - - - - - - -
Total: Supplies 165 169 1,000 - 1,000 368 632
Total: City Clerk 169,046 163,966 207,077 (26,000) 181,077 95,802 85,275
BUDGET AMENDMENT NOTES
Account Name Amount
DECREASE
1. Maintenance Contracts/Granicus (26,000)
Total Decrease (26,000)$
(26,000)$
FY 2015
Actuals
TOTAL BUDGET AMENDMENTS
This expense is IT related and should be moved
to that department
Unaudited
Actuals
FY 2016
FY 2017
Amendment Reason
Information Technology
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
Salaries & Wages
SALARIES & WAGES/REGULAR EMPLOYEES 87,352 91,284 92,504 - 92,504 47,311 45,193
Total: Salaries & Wages 87,352 91,284 92,504 - 92,504 47,311 45,193
Employee Benefits
GROUP INSURANCE 13,372 15,078 - - - - -
MEDICAL INSURANCE - - 10,174 - 10,174 7,430 2,744
DENTAL INSURANCE - - 811 - 811 585 226
VISION INSURANCE - - 190 - 190 143 47
LIFE INSURANCE - - 479 - 479 240 239
AD&D INSURANCE - - 13 - 13 7 6
SHORT TERM DISABILITY - - 66 - 66 27 39
LONG TERM DISABILITY - - 360 - 360 110 250
401A (SS MATCH) 3,276 3,423 3,443 - 3,443 1,774 1,669
FICA MEDICARE 1,196 1,247 1,332 - 1,332 650 682
401A ER MATCH OF 457B CONTRIBUTIONS - - 918 - 918 - 918
PENSION (GMEBS) 8,596 9,846 8,262 - 8,262 2,291 5,971
TUITION REIMBURSEMENT - 3,000 3,000 - 3,000 - 3,000
UNEMPLOYMENT INSURANCE 49 49 50 - 50 47 3
WORKER'S COMPENSATION 343 255 279 - 279 180 99
FLEXIBLE SPENDING/HEALTH SAVINGS - 1,500 969 - 969 1,500 (531)
Total: Employee Benefits 26,832 34,398 30,346 - 30,346 14,984 15,362
Purchased Professional and Technical Services
PROFESSIONAL FEES 1,669 175 7,678 - 7,678 1,690 5,988
Total: Purchased Professional and Technical Services 1,669 175 7,678 - 7,678 1,690 5,988
Other Purchased Services
COMMUNICATIONS 59 - - - - - -
CELL PHONE & AIR CARD 1,104 1,216 2,009 - 2,009 1,046 963
FIRE DEPT POTS LINES 10,710 12,061 12,000 - 12,000 6,117 5,883
ATT - CITY HALL POTS LINES/BANDWIDTH 59,112 49,660 65,982 - 65,982 38,788 27,194
ATT - PUBLIC SAFETY BANDWIDTH 28,014 26,652 28,945 - 28,945 15,532 13,413
COMCAST-STATION 43/BANDWIDTH 10,935 10,732 10,350 - 10,350 5,622 4,728
E-911 - - 17,800 - 17,800 9,665 8,135
POSTAGE 180 - 247 - 247 494 (247)
Total: Communications 110,113 100,321 137,333 - 137,333 77,263 60,070
PRINTING: Business cards - - 50 - 50 - 50
TRAVEL 32 - 1,600 - 1,600 - 1,600
GMIS CONFERENCE 141 33 600 - 600 971 (371)
Total: Travel 173 33 2,200 - 2,200 971 1,229
DUES AND FEES - 20 120 - 120 20 100
EDUCATION & TRAINING 1,081 40 1,800 - 1,800 - 1,800
GMIS CONFERENCE - - 1,000 - 1,000 325 675
Total: Education & Training 1,081 40 2,800 - 2,800 325 2,475
MAINTENANCE CONTRACTS
OPTIVIEW 10,225 10,064 11,000 - 11,000 10,010 990
GODADDY .COM 86 429 500 - 500 279 221
EXPERTS-EXCHANGE 239 200 - - - - -
ENERGOV 11,226 - - - - - -
ARC GIS 7,700 7,700 10,267 - 10,267 10,267 0
SHORETEL 5,104 5,219 5,615 - 5,615 2,385 3,230
INCODE 24,452 25,521 26,000 - 26,000 24,745 1,255
GRANICUS - - - 26,000 26,000 - 26,000
ALEN SIMS 1,530 1,800 1,800 - 1,800 900 900
OFFSITE BACKUP 4,649 4,632 15,366 - 15,366 15,366 0
FIREHOUSE 8,534 8,740 9,620 - 9,620 6,520 3,100
NETMOTION 4,879 4,001 5,000 - 5,000 2,334 2,666
GUARDIAN TRACKING 916 1,118 1,500 - 1,500 1,219 281
OSSI 30,596 34,691 35,732 - 35,732 35,732 0
DIGICERT 113 - 300 - 300 - 300
IT IGA JOHNS CREEK 42,716 17,869 - - - - -
Unaudited
Actuals
FY 2016
FY 2017
FY 2015
Actual
Information Technology
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
Unaudited
Actuals
FY 2016
FY 2017
FY 2015
Actual
BARRACUDA MESSAGE MAINT. 4,338 3,875 581 - 581 581 (0)
L-3 COMMUNICATIONS 4,250 13,202 15,250 - 15,250 7,756 7,494
EMS TRAINING AIDS 4,018 4,070 4,643 880 5,523 5,523 (0)
MICROPAVER - - 1,500 - 1,500 - 1,500
2FA 439 483 - - - - -
WORK ZONE 3,000 3,000 - - - - -
VC3 255,622 284,474 363,728 - 363,728 190,782 172,946
OPEN GOV 6,500 8,966 8,000 - 8,000 8,000 -
ICMA ANALYTICS TOOL 9,210 9,210 - - - - -
REC1 - 500 - - - - -
HIPERWEB - - 15,540 - 15,540 - 15,540
Total: Maintenance Contracts 440,342 449,763 531,942 26,880 558,822 322,400 236,423
Total: Other Purchased Services 551,709 550,177 674,445 26,880 701,325 400,978 300,347
Supplies
GENERAL SUPPLIES - - - - - - -
PRINTER MAINTENANCE KITS - 806 900 - 900 497 403
PLOTTER INK 585 69 1,000 - 1,000 483 517
PLOTTER PAPER 763 1,035 1,200 - 1,200 277 923
Total: General Supplies 1,348 1,911 3,100 - 3,100 1,258 1,842
Total: Supplies 1,348 1,911 3,100 - 3,100 1,258 1,842
Machinery & Equipment
COMPUTER / SOFTWARE 2,463 1,392 16,178 - 16,178 15,001 1,177
COMPUTER / HARDWARE 38,693 35,204 60,094 - 60,094 38,847 21,247
OTHER EQUIPMENT -
COMPUTER EQUIP&SUPPLIES 2,747 7,575 7,500 - 7,500 1,610 5,890
DESKTOP PRINTERS - 6,671 19,405 - 19,405 19,405 0
CITY PHONE SYSTEM 107 - 134 - 134 994 (860)
SCANNERS - 933 10,000 - 10,000 - 10,000
OTHER 551 - - - - - -
CELL PHONES - - 150 - 150 - 150
Total: Other Equipment 3,406 15,179 37,189 - 37,189 22,009 15,180
Total: Machinery & Equipment 44,562 51,774 113,461 - 113,461 75,856 37,605
Total: Information Technology 713,472 729,719 921,534 26,880 948,414 542,078 406,336
BUDGET AMENDMENT NOTES
Account Name Amount
INCREASE
1. Maintenance Contracts/Granics 26,000
2. Maintenance Contracts/EMS Training Aids 880
Total Increase 26,880$
26,880$ TOTAL BUDGET AMENDMENTS
Amendment Reason
Moving this expense from the City Clerk
Department since it IT-related
Transferring funds from Fire to cover the
overage
Community Outreach & Engagement
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
Salaries & Wages
SALARIES & WAGES/REGULAR EMPLOYEES - - 92,029 - 92,029 37,857 54,172
Total: Salaries & Wages - - 92,029 - 92,029 37,857 54,172
Employee Benefits
GROUP INSURANCE - - - - - - -
MEDICAL INSURANCE - - 10,174 - 10,174 7,146 3,028
DENTAL INSURANCE - - 811 - 811 585 226
VISION INSURANCE - - 190 - 190 143 47
LIFE INSURANCE - - 301 - 301 151 150
AD&D INSURANCE - - 8 - 8 4 4
SHORT TERM DISABILITY - - 66 - 66 27 39
LONG TERM DISABILITY - - 231 - 231 115 116
401A (SS MATCH) - - 3,452 - 3,452 1,420 2,032
FICA MEDICARE - - 1,335 - 1,335 507 828
401A ER MATCH OF 457B CONTRIBUTIONS - - 920 - 920 289 631
PENSION (GMEBS) - - 8,788 - 8,788 2,032 6,756
TUITION REIMBURSEMENT - - 3,000 - 3,000 - 3,000
UNEMPLOYMENT INSURANCE - - 100 - 100 71 29
WORKER'S COMPENSATION - - 279 - 279 - 279
FLEXIBLE SPENDING - - 969 - 969 - 969
Total: Employee Benefits - - 30,624 - 30,624 12,491 18,133
Purchased Professional and Technical Services
PROFESSIONAL FEES - - - - - - -
GRAND OPENINGS - - 1,000 - 1,000 - 1,000
Total: Professional Fees - - 1,000 - 1,000 - 1,000
Total: Purchased Professional and Technical Services - - 1,000 - 1,000 - 1,000
Other Purchased Services
COMMUNICATIONS - - 720 - 720 420 300
PRINTING - - - - - 59 (59)
BETTER TOGETHER - - 400 - 400 - 400
MILTON CARES - - 125 - 125 - 125
Total: Printing - - 525 - 525 59 466
TRAVEL - - - - - - -
SOUTHEAST FESTIVALS & EVENTS CONFERENCE - - 770 - 770 - 770
Total: Travel - - 770 - 770 - 770
EDUCATION & TRAINING - - - - - - -
SOUTHEAST FESTIVALS & EVENTS CONFERENCE - - 400 - 400 - 400
Total: Education & Training - - 400 - 400 - 400
Total: Other Purchased Services - - 2,415 - 2,415 479 1,936
Supplies
GENERAL SUPPLIES - - 20,000 20,000 40,000 14,784 25,216
BETTER TOGETHER - - 337 - 337 - 337
MILTON CARES - - 250 - 250 61 189
Total: General Supplies - - 20,587 20,000 40,587 14,845 25,742
FOOD/MEALS - - - - - - -
BETTER TOGETHER - - 1,000 - 1,000 215 785
MILTON CARES - - 500 - 500 - 500
Total: Food/Meals - - 500 - 500 - 500
PROMOTIONAL ITEMS - - 4,000 - 4,000 - 4,000
Total: Supplies - - 26,087 20,000 46,087 15,060 31,027
Machinery & Equipment
OTHER EQUIPMENT - - - - - - -
BETTER TOGETHER - - 163 - 163 163 0
MILTON CARES - - 125 - 125 - 125
Total: Other Equipment - - - - 288 - -
Total: Machinery & Equipment - - 288 - 288 163 125
Total: Innovation & Engagement - - 152,443 20,000 172,443 66,049 106,394
FY 2017
Unaudited
Actuals
FY 2016
FY 2015
Actuals
Community Outreach & Engagement
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
FY 2017
Unaudited
Actuals
FY 2016
FY 2015
Actuals
BUDGET AMENDMENT NOTES
Account Name Amount
INCREASE
1. General Supplies 20,000
Total Increase 20,000$
20,000$ TOTAL BUDGET AMENDMENTS
Amendment Reason
Increased to account for sponsorship funds
received
Police
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
Salaries & Wages
REGULAR EMPLOYEES 2,014,578 2,094,939 2,302,992 (12,444) 2,290,548 1,015,065 1,275,483
OVERTIME 69,319 80,816 75,000 (12,535) 62,465 31,092 31,373
RESTRICTED ON-CALL PAY 8,517 7,725 7,800 - 7,800 3,968 3,832
HOLIDAY PAY 111,460 119,804 120,000 (8,600) 111,400 80,900 30,500
Total: Salaries & Wages 2,203,873 2,303,284 2,505,792 (33,579) 2,472,213 1,131,025 1,341,188
Employee Benefits
GROUP INSURANCE 413,604 403,431 - - - - -
MEDICAL INSURANCE - - 437,482 - 437,482 195,680 241,802
DENTAL INSURANCE - - 34,873 - 34,873 16,795 18,078
VISION INSURANCE - - 8,170 - 8,170 4,124 4,046
LIFE INSURANCE - - 11,402 (175) 11,227 5,254 5,973
AD&D INSURANCE - - 315 - 315 145 170
SHORT TERM DISABILITY - - 2,838 - 2,838 1,127 1,711
LONG TERM DISABILITY - - 8,625 (134) 8,491 4,026 4,465
401A (SS MATCH) 95,084 103,249 100,849 (2,082) 98,767 51,174 47,593
FICA MEDICARE 30,975 31,986 32,140 (487) 31,653 15,676 15,977
401A ER MATCH OF 457B CONTRIBUTIONS 39,258 57,825 102,231 (4,029) 98,202 26,157 72,045
PENSION (GMEBS) 152,149 136,852 134,101 (3,022) 131,079 53,978 77,101
TUITION REIMBURSEMENT 10,588 14,340 27,000 - 27,000 4,867 22,133
UNEMPLOYMENT INSURANCE 2,355 2,243 2,200 - 2,200 2,060 140
WORKER'S COMPENSATION 77,474 89,451 108,320 (1,806) 106,514 67,576 38,938
FLEXIBLE SPENDING 4,800 14,775 41,667 - 41,667 11,775 29,892
OTHER EMPLOYEE BENEFITS 9,545 - - - - - -
Total: Employee Benefits 835,832 854,151 1,052,213 (11,736) 1,040,477 460,412 580,065
Purchased Professional and Technical Services
PROFESSIONAL FEES 831 909 2,000 - 2,000 28 1,972
LASER & RADAR RECERTIFICATION 1,000 1,100 1,500 - 1,500 720 780
K-9 2,146 2,558 2,500 - 2,500 979 1,521
GRAPHICS FOR PATROL CARS 1,577 520 2,000 - 2,000 - 2,000
INMATE MEDICAL SERVICES 11,420 8,966 25,000 - 25,000 1,911 23,089
TAG & TITLE APPLICATIONS 404 392 600 - 600 345 255
RECRUITMENT TESTING-POLYGRAPH 900 400 2,700 - 2,700 200 2,500
RECRUITMENT TESTING - PYSCH 2,300 1,900 3,000 - 3,000 400 2,600
WRITTEN ENTRY LEVEL TEST 710 420 1,000 - 1,000 185 815
PROMOTION EXAMINATIONS - - 1,100 - 1,100 783 317
EMPLOYMENT BACKGROUND CHECKS 2,221 564 1,898 - 1,898 254 1,644
IACP NET YEARLY FEES 1,000 875 1,000 - 1,000 875 125
HEALTH & WELLNESS PROGRAM 9,115 5,985 10,000 - 10,000 1,568 8,433
Total: Professional Fees 33,623 24,590 54,298 - 54,298 8,247 46,051
PROFESSIONAL FEES / INVESTIGATIONS
INVESTIGATIVE DATABASE SUB 2,128 2,128 4,003 - 4,003 4,003 -
OTHER INVESTIGATIVE FEES 547 2,005 6,300 - 6,300 687 5,613
Total: Professional Fees/Investigations 2,675 4,133 10,303 - 10,303 4,690 5,613
EQUIPMENT REPAIR & MAINT 834 254 2,500 - 2,500 900 1,600
EQUIPMENT R&M/MOTOROLA RADIOS 714 58 1,000 - 1,000 - 1,000
Total: Equipment Repair & Maintenance 1,548 312 3,500 - 3,500 900 2,600
FACILITIES REPAIR & MAINT 875 434 1,500 - 1,500 - 1,500
VEHICLE REPAIR & MAINT 49,294 79,953 80,000 7,507 87,507 46,026 41,480
RENTAL LAND & BUILDINGS 490 - - - - - -
RANGE FEES 6,785 - - - - - -
STORAGE UNIT 995 2,643 3,240 - 3,240 1,512 1,728
Total: Rental Land & Buildings 8,270 2,643 3,240 - 3,240 1,512 1,728
Total: Purchased Professional and Technical Services 96,285 112,064 152,841 7,507 160,348 61,375 98,972
Other Purchased Services
COMMUNICATIONS 33,317 35,467 40,000 - 40,000 17,928 22,072
POSTAGE 1,968 308 1,500 - 1,500 222 1,278
PRINTING -
CITATIONS, FORMS & DOCUMENTS 1,811 800 3,000 - 3,000 1,128 1,872
FY 2017
Unaudited
Actuals
FY 2016
FY 2015
Actuals
Police
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
FY 2017
Unaudited
Actuals
FY 2016
FY 2015
Actuals
BUSINESS CARDS 1,285 1,655 1,500 - 1,500 583 917
Total: Printing 3,096 2,455 4,500 - 4,500 1,711 2,789
TRAVEL 2,395 317 1,000 - 1,000 - 1,000
IACP CONFERENCE 2,036 - - - - - -
CALEA CONFERENCE 804 - 3,000 - 3,000 - 3,000
UPD 4,795 8,550 5,000 - 5,000 33 4,967
K-9 1,572 - 1,000 - 1,000 - 1,000
SWAT 993 1,061 2,500 - 2,500 413 2,087
RECORDS CLERK CONFERENCE 650 - 500 - 500 - 500
GACP CONFERENCE - 594 900 - 900 - 900
GPSTC 194 1,292 2,000 - 2,000 378 1,622
CID TRAVEL - - 2,281 - 2,281 2,281 (0)
GPAC TRAVEL 1,354 1,209 2,000 - 2,000 375 1,625
AA/TAC CONFERENCE 196 346 750 - 750 - 750
COMMAND COLLEGE 1,368 8,173 8,500 - 8,500 3,327 5,173
SSD - 7,173 6,000 - 6,000 1,648 4,352
MPD EXPLORERS PROGRAM - 562 6,000 - 6,000 4,154 1,846
CITIZENS POLICE ACADEMY - 1,438 - - - - -
Total: Travel 16,316 30,716 41,431 - 41,431 12,610 28,821
DUES AND FEES 1,406 1,805 3,000 - 3,000 1,894 1,106
GEORGIA POLICE ACCREDITATION COALITION 75 94 125 - 125 145 (20)
GEORGIA ASSN OF CHIEFS OF POLICE 575 650 375 - 375 100 275
INTERNATIONAL ASSN OF CHIEFS OF POLICE 772 475 625 - 625 325 300
POST FEES 1,311 585 2,000 - 2,000 178 1,822
ACCREDITATION FEES 4,065 4,315 6,500 - 6,500 3,763 2,738
CID CONFIDENTIAL FUNDS - - 1,000 - 1,000 500 500
RANGE FEES - 8,400 10,000 - 10,000 1,770 8,230
Total: Dues and Fees 8,204 16,324 23,625 - 23,625 8,674 14,951
EDUCATION & TRAINING 517 290 1,500 - 1,500 35 1,465
PROFESSIONAL DEVELOPMENT UPD 3,770 10,098 10,500 - 10,500 695 9,805
GACP CONFERENCE 265 490 500 - 500 295 205
RECORDS CLERK CONFERENCE 250 - 700 - 700 - 700
AA/TAC CONFERENCE 130 250 250 - 250 - 250
CRIMINAL INVESTIGATIONS - 1,274 5,000 - 5,000 1,195 3,805
CANINE TRAINING 6,650 - 1,000 - 1,000 - 1,000
NCGLEA 3,800 2,438 1,950 - 1,950 2,238 (288)
SWAT 1,001 450 1,500 - 1,500 300 1,200
CALEA CONFERENCE 670 - 1,500 - 1,500 - 1,500
R.A.D 1,900 2,940 2,000 - 2,000 - 2,000
INSTRUCTOR TRAINING - - 1,200 - 1,200 - 1,200
GPAC TRAINING 200 200 450 - 450 150 300
COMMAND COLLEGE 510 11,160 13,000 - 13,000 7,090 5,910
IACA - 1,185 - - - - -
MPD EXPLORERS PROGRAM - - 5,000 - 5,000 1,145 3,855
Total: Education & Training 19,662 30,795 46,050 - 46,050 13,143 32,908
CONTRACT LABOR - 9,991 - - - - -
Total: Contract Labor - 9,991 - - - - -
MAINTENANCE CONTRACTS 974 - 974 974 -
INMATE SERVICES - - 5,000 - 5,000 - 5,000
PROPERTY & EVIDENCE IGA 55,000 60,000 60,000 - 60,000 30,000 30,000
800 MHZ FEES TO FULTON CTY 8,116 1,672 162,000 - 162,000 76,956 85,044
INNOVATIVE DATA SOLUTIONS 4,373 4,105 4,900 - 4,900 3,238 1,662
ANIMAL CONTROL - FULTON CO 24,261 24,991 30,000 - 30,000 20,636 9,364
CHOICEPOINT/CLEAR 4,541 5,245 5,683 - 5,683 2,273 3,410
CRIME REPORTS 3,576 4,776 13,465 - 13,465 7,645 5,820
CELLEBRITE SYS 4,648 1,550 3,250 - 3,250 3,099 151
AFIS CIRCUIT 9,852 9,477 9,874 - 9,874 4,233 5,641
RING CENTRAL 480 480 500 - 500 192 308
ELECTRONIC WARRANT INTERCHANGE 1,295 1,295 1,300 - 1,300 971 329
Police
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
FY 2017
Unaudited
Actuals
FY 2016
FY 2015
Actuals
VIGILANT SOLUTIONS - 1,450 6,000 - 6,000 2,900 3,100
PEN-LINK - - 313 - 313 313 1
Total: Maintenance Contracts 116,141 115,040 303,259 - 303,259 153,430 149,829
Total: Other Purchased Services 198,704 241,095 460,365 - 460,365 207,718 252,647
Supplies
GENERAL SUPPLIES 15,336 12,301 13,000 - 13,000 1,945 11,055
AMMUNITION 14,940 11,562 10,000 - 10,000 7,978 2,022
K-9 276 496 1,000 - 1,000 194 806
NEW EMPLOYEES 4,396 111 - - - - -
RANGE SUPPLIES 1,794 278 1,000 - 1,000 - 1,000
FIRST AID KITS 1,482 - 500 - 500 - 500
ALCO SENSOR MOUTH PIECES 675 - 200 - 200 - 200
ID CARDS AND SETUP FEE 1,198 214 1,000 - 1,000 761 239
JAIL SUPPLIES 765 1,260 2,000 - 2,000 413 1,587
CRIME SCENE SUPPLIES - 1,353 1,500 - 1,500 - 1,500
CRIME PREVENTION - 3,140 2,000 - 2,000 - 2,000
Total: General Supplies 40,862 30,715 32,200 - 32,200 11,290 20,910
GASOLINE/DIESEL 133,675 105,493 114,987 - 114,987 34,478 80,509
FOOD/MEALS 1,318 1,061 1,500 - 1,500 662 838
CRIME PREVENTION - 175 750 - 750 109 641
BOOK & PERIODICALS 857 1,596 1,000 - 1,000 - 1,000
UNIFORMS 40,423 40,474 36,550 - 36,550 9,486 27,064
AWARDS AND RECOGNITION 276 313 2,000 - 2,000 87 1,913
BODY ARMOR 10,435 8,640 13,320 - 13,320 3,695 9,625
CRIME PREVENTION - 1,136 1,000 - 1,000 540 460
Total: Supplies/Uniforms 51,134 50,563 52,870 - 52,870 13,809 39,061
Total: Supplies 227,845 189,602 203,307 - 203,307 60,348 142,959
Machinery & Equipment
FURNITURE & FIXTURES 2,735 3,138 2,000 - 2,000 - 2,000
COMPUTER / SOFTWARE - 8,495 4,797 - 4,797 4,797 0
OTHER EQUIPMENT - - - - - - -
CRIME PREVENTION MATERIALS 9,857 3,351 10,000 - 10,000 743 9,257
ICOP STORAGE 565 84 750 - 750 - 750
TRAINING AIDS 300 1,286 500 - 500 - 500
FIRE EXTINGUISHERS 703 - 250 - 250 - 250
TICKET PRINTERS 960 1,411 4,000 - 4,000 - 4,000
SWAT 187 - 7,500 - 7,500 1,965 5,535
PATROL EQUIPMENT 39,724 10,370 6,500 - 6,500 264 6,236
LASERS 1,913 - - - - - -
VEHICLE EQUIPMENT 1,670 7,644 - - - - -
ACTIVE SHOOTER KITS 18,720 - - - - - -
CELL PHONES 159 873 500 - 500 175 325
WEAPONRY 15,060 13,199 10,000 - 10,000 490 9,510
CAMERAS 15,440 - - - - - -
MOTOROLA RADIOS 15,906 162,469 5,000 - 5,000 (175) 5,175
Total: Other Equipment 121,163 200,686 45,000 - 45,000 3,463 41,537
OTHER EQUIPMENT/INVESTIGATIONS
CRIME SCENE EQUIP -CID - 2,796 4,000 - 4,000 2,137 1,863
Total: Other Equipment/Investigations - 2,796 4,000 - 4,000 2,137 1,863
Total: Machinery & Equipment 123,897 215,115 55,797 - 55,797 10,396 45,401
Total: Police 3,686,436 3,915,311 4,430,315 (37,808) 4,392,507 1,931,275 2,461,233
Police
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
FY 2017
Unaudited
Actuals
FY 2016
FY 2015
Actuals
BUDGET AMENDMENT NOTES
Account Name Amount
INCREASE
1. Vehicle Repairs & Maintenance 7,507
Total Increase 7,507$
DECREASE
1. Salaries & Wages/Regular Employees
(12,444)
2. Salaries & Wages/Overtime
(12,535)
3. Salaries & Wages/Holiday Pay
(8,600)
4. Employee Benefits
(11,736)
Total Decrease (45,315)$
(37,808)$
Two adjustments make up the overall decrease
to this account:
-HIDTA OT reimbursement = $1,374
-OT overage = ($13,909)
TOTAL BUDGET AMENDMENTS
Amendment Reason
Increased to account for insurance proceeds
received for damaged vehicles
This represents several adjustments that
ultimately resulted in a decrease to
appropriations as outlined below:
-Account for vacancies = ($59,215)
-Market adjustment = $94,993
-Career development overage = ($53,672)
-Vacation buyback overage = ($4,426)
-Vacation payout for retirement of 1
employee = $9,876
We are proposing a decrease in this line to
reflect the changes in holiday pay that were
recently approved as a part of the compensation
and benefits revisions
The decreases here are directly affected by the
revisions to the salaries and wages
Fire
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
Salaries & Wages
REGULAR EMPLOYEES 3,241,823 3,290,686 3,609,291 99,969 3,709,260 1,688,760 2,020,500
OVERTIME 56,187 134,531 91,754 - 91,754 67,337 24,417
ON-CALL PAY 4,541 4,878 5,304 - 5,304 3,284 2,020
HOLIDAY PAY 194,472 191,286 210,000 (15,500) 194,500 145,454 49,046
Total: Salaries & Wages 3,497,024 3,621,381 3,916,349 84,469 4,000,818 1,904,834 2,095,984
Employee Benefits
GROUP INSURANCE 586,616 615,414 - - - - -
MEDICAL INSURANCE - - 630,788 - 630,788 304,916 325,872
DENTAL INSURANCE - - 50,282 - 50,282 26,919 23,363
VISION INSURANCE - - 11,780 - 11,780 6,598 5,182
LIFE INSURANCE - - 18,563 441 19,004 9,089 9,915
AD&D INSURANCE - - 512 - 512 251 261
SHORT TERM DISABILITY - - 4,092 - 4,092 1,585 2,507
LONG TERM DISABILITY - - 14,111 - 14,111 6,965 7,146
401A (SS MATCH) 133,200 140,788 141,346 5,237 146,583 76,081 70,502
FICA MEDICARE 48,478 49,896 51,591 1,225 52,816 26,327 26,489
401A ER MATCH OF 457B CONTRIBUTIONS 34,377 48,435 74,987 10,136 85,123 31,062 54,061
PENSION (GMEBS) 310,744 325,188 283,732 7,602 291,334 86,300 205,034
TUITION REIMBURSEMENT 10,001 21,902 25,200 - 25,200 5,853 19,347
UNEMPLOYMENT INSURANCE 3,087 3,239 3,100 - 3,100 2,832 268
WORKER'S COMPENSATION 76,880 85,895 107,438 2,584 110,022 65,987 44,035
FLEXIBLE SPENDING 22,050 13,125 60,078 - 60,078 12,600 47,478
Total: Employee Benefits 1,225,433 1,303,882 1,477,600 27,225 1,504,825 663,365 841,460
Purchased Professional and Technical Services
PROFESSIONAL FEES - 175 - - - - -
HEALTH & WELLNESS PROGRAM 16,703 18,295 17,700 - 17,700 16,870 830
TLAER TRAINING INSTRUCTOR 1,500 1,500 3,000 - 3,000 - 3,000
MEDICAL DIRECTION 20,000 20,000 20,731 - 20,731 5,731 15,000
BIO HAZARD WASTE DISPOSAL 1,482 1,047 1,500 - 1,500 476 1,024
ARSON INVESTIGATION/LAB FEES - 1,355 1,500 - 1,500 - 1,500
EMPLOYMENT BACKGROUND CHECKS - - 182 - 182 182 0
Total: Professional Fees 39,685 42,372 44,613 - 44,613 23,258 21,355
GARBAGE PICKUP 7,489 8,921 10,008 - 10,008 4,785 5,223
EQUIPMENT REPAIR & MAINT
STATION EQUIPMENT R & M 7,684 7,191 29,521 - 29,521 9,350 20,171
BREATHING APPARATUS TESTING/REPAIR 5,937 7,746 7,627 - 7,627 988 6,639
INSPECT/REPAIR HYD. RESCUE TOOLS 1,565 - 8,220 - 8,220 - 8,220
APPARATUS R&M INCLUDING PUMP TEST 76,175 56,302 107,710 10,149 117,859 45,301 72,559
GAS DETECTOR REPAIR 1,887 - 2,465 - 2,465 - 2,465
NOZZLES, VALVES, APPLIANCES, HOSE 7,085 8,797 15,281 - 15,281 9,441 5,840
ANNUAL HYDRANT MAINTENANCE 3,316 2,580 2,524 - 2,524 1,380 1,144
LADDER TESTING 1,539 1,319 2,600 - 2,600 - 2,600
THERMAL IMAGING CAMERA MAINTENANCE 448 - 1,600 - 1,600 - 1,600
Total: Equipment Repair & Maintenance 105,637 83,935 177,548 10,149 187,697 66,460 121,238
FACILITY REPAIR & MAINT 17,750 9,926 7,680 - 7,680 1,561 6,119
VEHICLE REPAIR & MAINT (37) - - - - - -
GROUNDS REPAIR & MAINT 363 34,222 30,000 - 30,000 8,329 21,671
Total: Purchased Professional and Technical Services 170,887 179,376 269,849 10,149 279,998 104,393 175,605
Purchased-Property Services
RENTAL LAND & BUILDINGS 5,246 - - - - - -
STATION 43 LEASE 145,741 - - - - - -
AWARDS BANQUET - 4,015 3,200 600 3,800 2,698 1,102
Total: Rental Land & Buildings 150,987 4,015 3,200 600 3,800 2,698 1,102
Total: Purchased-Property Services 150,987 4,015 3,200 600 3,800 2,698 1,102
Other Purchased Services
COMMUNICATIONS 15,690 16,240 16,292 - 16,292 9,239 7,053
POSTAGE 418 155 1,000 - 1,000 20 980
PRINTING 461 320 800 - 800 48 752
FY 2017
Unaudited
Actuals
FY 2016
FY 2015
Actuals
Fire
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
FY 2017
Unaudited
Actuals
FY 2016
FY 2015
Actuals
TRAVEL 1,797 622 100 - 100 40 60
GA FIRE CHIEF'S CONFERENCE - 498 720 - 720 - 720
INTERNATIONAL ASSOC OF FIRE CHIEFS 79 440 3,828 - 3,828 - 3,828
SOUTHEASTERN FIRE CHIEFS ASSOC - - 1,250 - 1,250 - 1,250
FDIC 2,536 5,553 4,470 - 4,470 - 4,470
GA EMS & EDUCATORS CONFERENCE 549 1,299 1,000 - 1,000 - 1,000
ARSON SEMINAR 198 419 1,170 - 1,170 - 1,170
FIRE INSPECTOR SYMPOSIUM - 103 270 - 270 - 270
NFA EXECUTIVE FIRE OFFICER PROGRAM 601 585 325 - 325 - 325
Total: Travel 5,909 9,518 13,133 - 13,133 40 13,093
DUES AND FEES 246 99 - - - 37 (37)
PROFESSIONAL LICENSE RENEWALS 63 - - - - - -
SUBSCRIPTIONS 102 100 210 - 210 - 210
NATIONAL REGISTRY 178 145 200 - 200 20 180
GA STATE EMS RECERTIFICATION - - 4,500 - 4,500 2,550 1,950
INTERNATIONAL ASSOC OF EMERG MGT 185 185 190 - 190 190 -
INTERNATIONAL ASSOC OF FIRE CHIEFS 888 1,448 2,065 - 2,065 - 2,065
NATIONAL FIRE PROTECTION AGENCY 1,276 1,583 1,600 - 1,600 1,521 80
GA ASSOC OF FIRE CHIEFS 375 413 700 - 700 - 700
CPSE CFO RECERTIFICATION 700 - 375 - 375 - 375
GEORGIA FIRE INVESTIGATOR ASSOCIATION 105 80 100 - 100 25 75
ADVANCED CARDIOVASCULAR LIFE SUPPORT - 216 252 - 252 252 -
PEDIATRIC ADVANCED LIFE SUPPORT 420 300 450 - 450 240 210
PREHOSPITAL TRAMA LIFE SUPPORT 623 270 270 - 270 - 270
ADVANCED MEDICAL LIFE SUPPORT 375 320 225 - 225 - 225
EMERGENCY PEDIATRIC CARE - - 225 - 225 - 225
ALTERNATE FUEL HWY IMPACT FEE - 667 800 - 800 650 150
Total: Dues & Fees 5,535 5,825 12,162 - 12,162 5,485 6,678
EDUCATION & TRAINING 6,988 1,090 2,850 (880) 1,970 1,820 150
PROFESSIONAL DEVELOPMENT 434 811 2,250 - 2,250 410 1,840
MGMT PROFESSIONAL DEV - 1,154 - - - - -
GA FIRE CHIEF'S CONFERENCE - 225 300 - 300 - 300
INTERNATIONAL ASSOC OF FIRE CHIEFS 1,625 - 1,845 - 1,845 - 1,845
SOUTHEASTERN FIRE CHIEFS ASSOC - - 300 - 300 - 300
FDIC 1,190 2,180 1,635 - 1,635 - 1,635
GA EMS & EDUCATORS CONFERENCE - 260 200 - 200 - 200
ARSON SEMINAR - - 150 - 150 - 150
FIRE INSPECTOR SYMPOSIUM - - 300 - 300 - 300
IN-HOUSE PARAMEDIC CLASS - - 30,210 - 30,210 24,000 6,210
Total: Education & Training 10,237 5,720 40,040 (880) 39,160 26,230 12,930
MAINTENANCE CONTRACTS
800 MHZ FEES TO FULTON COUNTY 3,871 804 81,000 - 81,000 38,479 42,521
PEST CONTROL - FIRE STATIONS 1,678 1,248 1,698 - 1,698 218 1,481
FIRE EXTINGUISHER INSPECT. 1,839 2,469 3,000 - 3,000 1,806 1,194
CODE RED MAINTENANCE 12,000 12,000 12,000 - 12,000 12,000 -
LIFEPAK MAINTENANCE 3,939 10,123 7,901 - 7,901 7,901 0
FUEL MASTER - - 815 - 815 58 757
Total: Maintenance Contracts 23,326 26,643 106,414 - 106,414 60,462 45,952
Total: Other Purchased Services 61,576 64,421 189,841 (880) 188,961 101,524 87,437
Supplies
GENERAL SUPPLIES/SUPPRESSION 16,137 13,060 15,424 - 15,424 6,181 9,243
OXYGEN REFILLS 746 1,016 2,508 - 2,508 142 2,366
MEDICAL SUPPLIES 22,482 17,656 18,000 - 18,000 8,822 9,178
Total: General Supplies/Suppression 39,365 31,732 35,932 - 35,932 15,145 20,787
GENERAL SUPPLIES/PREVENTION 117 - - - - - -
PREVENT. & EDU MAT. 3,644 2,966 2,500 - 2,500 1,099 1,402
HEART READY CITY PGR 2,398 3,032 5,461 - 5,461 718 4,743
Total: General Supplies/Prevention 6,159 5,999 7,961 - 7,961 1,816 6,145
WATER / SEWAGE 1,752 4,151 6,220 - 6,220 1,249 4,971
Fire
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
FY 2017
Unaudited
Actuals
FY 2016
FY 2015
Actuals
NATURAL GAS 11,990 11,547 14,496 - 14,496 4,587 9,909
ELECTRICITY 24,422 22,315 18,000 - 18,000 10,570 7,430
GASOLINE/DIESEL 29,848 28,278 42,000 - 42,000 17,240 24,760
FOOD/MEALS 633 594 800 - 800 223 577
BOOKS & PERIODICALS/TRAINING MATERIALS 1,947 1,274 9,640 - 9,640 9,651 (11)
TELECOMMUNICATIONS 3,537 3,660 4,140 - 4,140 2,014 2,126
UNIFORMS -
FIRE STANDARD UNIFORMS 27,151 28,314 38,985 - 38,985 6,866 32,119
TURN OUT GEAR 34,258 11,075 75,020 - 75,020 25,725 49,295
CLASS A UNIFORMS - 11,231 9,750 - 9,750 2,536 7,214
Total: Uniforms 61,409 50,621 123,755 - 123,755 35,127 88,628
Total: Supplies 181,062 160,169 262,944 - 262,944 97,622 165,322
Machinery & Equipment
MACHINERY & EQUIPMENT / MACHINERY 824 49 700 - 700 - 700
FURNITURE & FIXTURES / PREVENTION 10,149 7,352 4,375 - 4,375 1,980 2,395
OTHER EQUIPMENT 30,553 5,578 - - - - -
SMALL EQUIPMENT 3,159 15,836 21,486 - 21,486 10,572 10,914
EMS TRAINING AIDS 1,524 1,958 - - - - -
RADIO CHARGERS & SPARE BATTERIES 4,486 659 3,768 - 3,768 - 3,768
CELL PHONES - 174 1,200 - 1,200 24 1,176
MOTOROLA RADIOS 5,616 107,849 45,862 - 45,862 16,858 29,004
Total: Other Equipment 45,338 132,054 72,316 - 72,316 27,455 44,861
Total: Machinery & Equipment 56,311 139,456 77,391 - 77,391 29,435 47,956
STATION 43 CAPITAL LEASE PRINCIPAL - 152,767 305,038 - 305,038 305,038 0
STATION 43 CAPITAL LEASE INTEREST - 68,177 56,943 - 56,943 56,942 1
Total: Debt Service - 220,944 361,981 - 361,981 361,979 2
Total: Fire 5,343,279 5,693,645 6,559,155 121,563 6,680,718 3,265,851 3,414,868
BUDGET AMENDMENT NOTES
Account Name Amount
INCREASE
1. Salaries & Wages/Regular Employees
99,969
2. Employee Benefits
27,225
3. Apparatus Repair & Maintenance 10,149
4. Awards Banquet 600
Total Increase 137,943$
DECREASE
1. Salaries & Wages/Holiday Pay
(15,500)
2. Education and Training
(880)
Total Decrease (16,380)$
121,563$
Transfer funds to IT to cover the increased
maintenance costs for TargetSolutions
TOTAL BUDGET AMENDMENTS
Amendment Reason
Increased to account for insurance proceeds
received for damaged vehicles
Increased to account for donations received for
the awards banquet
We are proposing a decrease in this line to
reflect the changes in holiday pay that were
recently approved as a part of the compensation
and benefits revisions
This represents several adjustments that
ultimately resulted in an increase to
appropriations as outlined below:
-Vacancies in department = ($17,299)
-Market Adjustment = $114,185
-Career Development overage = ($33,300)
-PTO Buyback overage = ($2,167)
-Vacation Payout @ retirement for 4
employees = $38,550
The increases here are directly affected by the
revisions to the salaries and wages
Parks and Recreation
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
Salaries & Wages
SALARIES & WAGES/REGULAR EMPLOYEES 149,689 166,360 189,365 - 189,365 77,427 111,938
Total: Salaries & Wages 149,689 166,360 189,365 - 189,365 77,427 111,938
Employee Benefits
GROUP INSURANCE 20,802 25,524 - - - - -
MEDICAL INSURANCE - - 20,348 - 20,348 14,511 5,837
DENTAL INSURANCE - - 1,622 - 1,622 1,171 451
VISION INSURANCE - - 380 - 380 286 94
LIFE INSURANCE - - 801 - 801 400 401
AD&D INSURANCE - - 22 - 22 11 11
SHORT TERM DISABILITY - - 132 - 132 54 78
LONG TERM DISABILITY - - 597 - 597 307 290
401A (SS MATCH) 5,613 7,409 8,393 - 8,393 3,628 4,765
FICA MEDICARE 2,070 2,197 2,618 - 2,618 1,018 1,600
401A ER MATCH OF 457B CONTRIBUTIONS - 6,068 9,133 - 9,133 4,019 5,114
PENSION (GMEBS) 11,586 8,805 8,485 - 8,485 4,496 3,989
UNEMPLOYMENT INSURANCE 263 249 500 - 500 93 407
WORKER'S COMPENSATION 3,630 4,405 4,720 - 4,720 2,989 1,731
FLEXIBLE SPENDING - 1,125 1,938 - 1,938 1,500 438
Total: Employee Benefits 43,963 55,781 59,689 - 59,689 34,483 25,206
Purchased Professional and Technical Services
PROFESSIONAL FEES 5,901 10,487 19,525 - 19,525 2,969 16,556
CONTRACTED
PARK MOWING & LITTER PICKUP 164,101 264,181 445,000 - 445,000 139,423 305,577
Total: Professional Fees/Contracted 164,101 264,181 445,000 - 445,000 139,423 305,577
FACILITY REPAIR & MAINT 10,245 13,391 45,000 - 45,000 2,647 42,353
LIGHTING MAINTENANCE 302 497 500 - 500 941 (441)
Total: Facility Repair & Maintenance 10,547 13,889 45,500 - 45,500 3,587 41,913
VEHICLE REPAIR & MAINT - 1,520 1,785 - 1,785 1,112 673
GROUNDS REPAIR & MAINT 54,865 23,093 95,000 - 95,000 53,667 41,333
Total: Purchased Professional and Technical Services 235,414 313,169 606,810 - 606,810 200,758 406,052
Purchased-Property Services
RENTAL LAND & BUILDINGS 7,500 - - - - - -
FCBOE LEASE 10,604 26,006 38,000 - 38,000 - 38,000
Total: Rental Land & Buildings 18,104 26,006 38,000 - 38,000 - 38,000
RENTAL EQUIPMENT & VEHICLES 8,380 8,973 12,550 - 12,550 - 12,550
Total: Purchased-Property Services 26,484 34,978 50,550 - 50,550 - 50,550
Other Purchased Services
COMMUNICATIONS 1,172 1,270 1,476 - 1,476 861 615
BROADWELL PAVILION 191 - - - - - -
Total: Communications 1,363 1,270 1,476 - 1,476 861 615
POSTAGE 70 6 50 - 50 27 23
ADVERTISING 432 - - - - - -
PRINTING 48 65 300 - 300 240 60
TRAVEL: Nat'l GRPA, Meals & Mileage 593 658 2,593 - 2,593 2,972 (379)
DUES AND FEES: GRPA Dues 644 735 1,500 - 1,500 610 890
ADMISSION FEES - 1,608 - 2,400 2,400 - 2,400
EDUCATION & TRAINING: Nat'l RPA 736 400 2,100 - 2,100 1,800 300
CONTRACT LABOR: For programs & activities 4,350 4,940 5,200 - 5,200 - 5,200
IGA-ALPHARETTA PARKS & REC 326,458 435,916 362,607 - 362,607 362,607 1
PEST CONTROL-P&R FACILITIES - 2,330 3,000 - 3,000 878 2,123
REC1 - - 900 - 900 300 600
PORTABLE TOILET RENTAL 3,118 1,625 2,520 - 2,520 1,394 1,126
Total: Other Purchased Services 337,812 449,554 382,246 2,400 384,646 371,688 12,958
Supplies
GENERAL SUPPLIES 8,631 21,357 20,000 - 20,000 20,319 (319)
WATER/SEWERAGE 30,424 34,168 70,000 - 70,000 1,455 68,545
NATURAL GAS 961 1,406 2,300 - 2,300 842 1,458
ELECTRICITY 4,994 31,232 47,400 - 47,400 17,326 30,074
FY 2017
Unaudited
Actuals
FY 2016
FY 2015
Actuals
Parks and Recreation
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
FY 2017
Unaudited
Actuals
FY 2016
FY 2015
Actuals
GASOLINE 492 448 500 - 500 147 353
FOOD/MEALS 645 1,892 500 - 500 237 263
UNIFORMS - 272 - - - (7) 7
Total: Supplies 46,147 90,776 140,700 - 140,700 40,320 100,380
Machinery & Equipment
FURNITURE & FIXTURES - 120 1,000 - 1,000 21 979
FURNITURE & FIXTURES - 8,015 - - - - -
Total Machinery & Equipment - 8,135 1,000 - 1,000 21 979
Total: Parks & Recreation 839,510 1,118,753 1,430,360 2,400 1,432,760 724,697 708,063
BUDGET AMENDMENT NOTES
Account Name Amount
INCREASE
1. Dues & Fees/Admission Fees 2,400
Total Increase 2,400$
2,400$ TOTAL BUDGET AMENDMENTS
Amendment Reason
Increase to account for donations received for
Joyful Soles
Debt Service
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
Debt Service - Principal
BOND PRINCIPAL - - 592,000 - 592,000 592,000 -
CAPITAL LEASE PRINCIPAL 174,340 - - - - - -
Total: Debt Service - Principal 174,340 - 592,000 - 592,000 592,000 -
Debt Service - Interest
BOND INTEREST - - 126,112 134,400 260,512 134,400 126,112
CAPITAL LEASE INTEREST 80,282 - - - - - -
Total: Debt Service - Interest 80,282 - 126,112 134,400 260,512 134,400 126,112
Total: Debt Service 254,622 - 718,112 134,400 852,512 726,400 126,112
BUDGET AMENDMENT NOTES
Account Name Amount
INCREASE
1. Bond Interest
134,400
Total Increase 134,400$
134,400$
FY 2017
Unaudited
Actuals
FY 2016
FY 2015
Actuals
Amendment Reason
Increased to cover additional interest payment
on the revenue bond that was not in the original
FY17 budget request
TOTAL BUDGET AMENDMENTS
Other Financing Uses
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
Operating Transfers Out
TO CAPITAL PROJECTS FUND 4,419,133 18,882,220 5,993,380 (77,412) 5,915,968 2,996,690 2,919,278
TO CAPITAL GRANT FUND 600,180 911,202 - - - - -
TO CAPITAL PROJECTS FUND-REVENUE BOND 6,258,569 2,825,653 - - - - -
TO SPECIAL EVENTS - - 10,550 - 10,550 5,275 5,275
Total: Operating Transfers Out 11,277,882 22,619,075 6,003,930 (77,412) 5,926,518 3,001,965 2,924,553
Total: Other Financing Uses 11,277,882 22,619,075 6,003,930 (77,412) 5,926,518 3,001,965 2,924,553
BUDGET AMENDMENT NOTES
Account Name Amount
DECREASE
1. Operating Transfers Out to Capital Projects Fund
(134,400)
Total Decrease (134,400)$
(134,400)$
Amendment Reason
Since we are moving the cell tower lease
revenues to the Capital Projects Fund, we are
reducing the Operating Transfers.
TOTAL BUDGET AMENDMENTS
FY 2017
Unaudited
Actuals
FY 2016
FY 2015
Actuals
Other Costs
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
Contingencies
CONTINGENCY - - 212,228 (134,400) 77,828 - 77,828
Total: Contingencies - - 212,228 (134,400) 77,828 - 77,828
Total: Other Costs - - 212,228 (134,400) 77,828 - 77,828
BUDGET AMENDMENT NOTES
Account Name Amount
DECREASE
1. Contingency
(134,400)
Total Decrease (134,400)$
(134,400)$
FY 2017
Unaudited
Actuals
FY 2016
FY 2015
Actuals
Amendment Reason
Decreased to cover additional interest payment
on the revenue bond that was not in the original
FY17 budget request
TOTAL BUDGET AMENDMENTS
CAPITAL PROJECTS FUND
The Capital Projects Fund is used to track revenues and expenditures associated with capital
construction, acquisition and maintenance. Appropriations in Capital Projects Fund are on a project-
length basis and do not expire until the project is complete. According to the City’s budgetary policies,
a major capital project generally is defined as an expenditure that has an expected useful life of more
than 3 years with an estimated total cost of $50,000 or more, or an improvement/addition to an existing
capital asset. (Refer to the following pages.)
Capital Projects Fund
Revenues
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
INFRASTRUCTURE MAINTENANCE FEES 95,529 110,713 95,000 - 95,000 27,460 67,540
PENALTIES & INTEREST/OTHER 844 - - - - - -
INFRASTRUCTURE MAINTENANCE P&I - 1,397 - - - 25 (25)
SIDEWALK REPLACEMENT 82,429 10,488 - - - - -
TRAFFIC CALMING 1,329 - - - - - -
TREE RECOMPENSE 147,000 94,000 - 17,000 17,000 17,000 -
LANDFILL USE FEES 152,410 106,274 140,000 - 140,000 30,317 109,683
INTEREST REVENUE 409 835 - - - 46 (46)
DONATION/PARKS & RECREATION 100,000 - - - - - -
CELL TOWER LEASE - - - 77,412 77,412 43,848 33,564
INSURANCE PROCEEDS 10,225 - - - - - -
INSURANCE PROCEEDS/PARKS & REC - 14,399 - - - - -
OTHER MISCELLANEOUS REVENUE 4,921 - - - - - -
OTHER MISC REV/ATLANTA HIDTA STIPEND - 6,000 - 3,000 3,000 3,000 -
OPERATING TRANSFERS IN FROM GENERAL FUND 4,419,133 18,882,220 5,993,380 (77,412) 5,915,968 2,996,690 2,919,278
OPERATING TRANSFERS IN FROM CAPITAL GRANT FUND - 48,666 100,000 - 100,000 50,000 50,000
OPERATING TRANSFERS IN FROM E-911 FUND 400,000 - - - - - -
OPERATING TRANSFERS IN FROM IMPACT FEE FUND/LAW ENFORCEMENT - 15,750 15,557 - 15,557 - 15,557
OPERATING TRANSFERS IN FROM IMPACT FEE FUND/FIRE - 90,252 89,145 - 89,145 - 89,145
OPERATING TRANSFERS IN FROM IMPACT FEE FUND/ROAD - 112,632 111,251 - 111,251 - 111,251
OPERATING TRANSFERS IN FROM IMPACT FEE FUND/PARK - 671,394 668,123 - 668,123 - 668,123
PROCEEDS OF SALE OF ASSETS - - - - - - -
Total Revenue 5,414,229 20,165,019 7,212,456 20,000 7,232,456 3,168,386 4,064,070
Expenditures
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
Mayor & Council
LAND CONSERVATION 375,158 1,000 809,069 - 809,069 4,890 804,179
GREEN SPACE BOND INITIATIVE - 2,480 197,520 - 197,520 42,647 154,873
Mayor & Council Total 375,158 3,480 1,006,589 - 1,006,589 47,537 959,052
General Admin
VEHICLES / REPLACEMENT RESERVE 19,414 - 13,762 - 13,762 - 13,762
General Admin Total 19,414 - 13,762 - 13,762 - 13,762
Finance
COMPUTER / SOFTWARE 15,654 - - - - - -
Finance Total 15,654 - - - - - -
Information Technology
SOFTWARE - - 200,000 - 200,000 - 200,000
COMPUTER REFRESH - - 18,600 - 18,600 18,599 1
Information Technology Total - - 218,600 - 218,600 18,599 200,001
General Government Buildings
CITY HALL - 6,575,677 5,021,494 30,000 5,051,494 3,640,284 1,411,210
SR9 COURT/FIRE/POLICE COMPLEX - - - 800,000 800,000 - 800,000
General Government Buildings Total - 6,575,677 5,021,494 830,000 5,851,494 3,640,284 2,211,210
Municipal Court
FACILITY RENOVATIONS - 1,700 (1,700) 1,700 - - -
Municipal Court Total - 1,700 (1,700) 1,700 - - -
Police
PUBLIC SAFETY COMMUNICATIONS 1,654,794 23,208 269,865 - 269,865 226,240 43,625
VEHICLES / REPLACEMENT RESERVE 242,020 144,055 208,474 3,000 211,474 155,738 55,736
AUTOMATED LICENSE PLATE READERS - 20,000 - - - - -
POLICE FACILITY - - 800,000 (800,000) - - -
Police Total 1,896,814 187,263 1,278,339 (797,000) 481,339 381,978 99,361
FY 2015
Actuals
FY 2015
Actuals
FY 2017
FY 2017
Unaudited
Actuals
FY 2016
Unaudited
Actuals
FY 2016
Capital Projects Fund
Expenditures
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
Fire
STATION REPAIR/ROOF REPLACEMENT STATION 42 - - 10,000 - 10,000 - 10,000
STATION 43 PARKING LOT REPAIR - 74,853 38,791 - 38,791 - 38,791
STATION 42 REPLACEMENT 6,000 - - - - - -
STATION 41 GENERATOR REPLACEMENT 38,189 - - - - - -
FUEL MANAGEMENT SYSTEM 29,822 - 3,178 - 3,178 - 3,178
VEHICLE REPLACEMENT RESERVE 104,368 1,018,394 1,001,693 - 1,001,693 - 1,001,693
AED UNITS 27,435 1,650 17,133 - 17,133 910 16,223
MASS NOTIFICATION SIRENS 8,925 3,515 74,805 - 74,805 1,800 73,005
FIRE SAFETY HOUSE - - - - - - -
LIVE FIRE TRAINING FACILITY 12,075 8,110 529,815 - 529,815 - 529,815
Fire Total 236,539 1,106,522 1,675,415 - 1,675,415 2,710 1,672,705
Public Works
CONSTRUCTION INSPECTORS - - 78,688 - 78,688 - 78,688
TRANSPORTATION MASTER PLAN UPDATE 47,064 178,080 - - - - -
GRAVEL ROADS MAINTENANCE 70,457 72,888 174,039 - 174,039 55,632 118,407
STORMWATER MAINTENANCE 282,047 296,663 280,181 - 280,181 2,338 277,844
NPDES PERMIT COMPLIANCE 1,109 350 357,391 - 357,391 724 356,667
PAVEMENT MANAGEMENT 1,178,706 2,016,431 2,244,499 - 2,244,499 40,903 2,203,596
STORAGE BUILDING & YARD CONSTRUCTION - - 244,622 - 244,622 285 244,337
INFRASTRUCTURE / TRAFFIC CALMING 2,659 - 100,904 - 100,904 - 100,904
INFRASTRUCTURE / RESTRIPING - 70,940 111,012 - 111,012 - 111,012
REPLACE SCHOOL ZONE FLASHERS 53,820 - - - - - -
INFRASTRUCTURE / BRIDGE REPLACEMENT 76,655 10,840 950,643 - 950,643 - 950,643
INFRASTRUCTURE / SIDEWALKS 22,089 418,801 1,010,427 - 1,010,427 2,562 1,007,865
BETHANY@COGBURN RD INTERSECTION IMPROVMTS - - - - - - -
HOPEWELL/FRANCIS/COGBURN INTERSECTION 5,804 - 13,148 - 13,148 - 13,148
HOPEWELL @ BIRMINGHAM INTERSECTION IMPROVMTS 254,259 1,135,336 201,153 - 201,153 (52,844)253,997
INTERSECTION/HOPEWELL @ BETHANY BND/BETHANY WAY - 22,731 229,352 - 229,352 - 229,352
INTERSECTION/FREEMANVILLE @ PROVIDENCE & B'HAM 2,663 536 1,646,718 - 1,646,718 35,275 1,611,443
INFRASTRUCTURE/CRABAPPLE NE CONNECTOR - - 50,000 - 50,000 - 50,000
INTERSECTION/WEBB RD TURN LANES 7,000 172,500 5,500 - 5,500 - 5,500
GREEN RD PEDESTRIAN LIGHTING 75,149 - - - - - -
VEHICLES / NEW VEHICLES 66,176 4,684 49,543 - 49,543 - 49,543
ASSET MANAGEMENT SOFTWARE - 4,800 55,200 - 55,200 - 55,200
OTHER EQUIPMENT 11,000 13,858 - - - - -
NORTH FULTON TRANSPORTATION PLAN - 24,000 - - - - -
Public Works Total 2,156,657 4,443,437 7,803,020 - 7,803,020 84,874 7,718,146
Parks & Recreation
PROF FEEES/PARKS & REC 15 YEAR COMP PLAN - - 75,000 - 75,000 - 75,000
PROF FEES/STRUCTURE DEMOLITION - 27,600 - - - - -
NORTHWESTERN MIDDLE IGA IMPROVEMENTS 186,462 11,998 - - - - -
PROVIDENCE PARK 24,445 3,500 310,110 - 310,110 49,235 260,875
BYRD HOUSE RENOVATIONS 438,859 14,972 63,497 - 63,497 44,139 19,358
BROADWELL PARK PAVILION 531,350 - 50,000 - 50,000 51,765 (1,765)
PARK & TRAIL EXPANSION 34,809 - 3,161,246 - 3,161,246 10,000 3,151,246
UTILITY VEHICLE - 12,140 2,862 - 2,862 - 2,862
NEW VEHICLES 26,921 - - - - - -
Parks & Recreation Total 1,242,846 70,210 3,662,715 - 3,662,715 155,138 3,507,577
Community Development
PROFESSIONAL FEES - - 28,500 - 28,500 8,000 20,500
DOWNTOWN MILTON MASTER PLAN - 63,792 16,208 - 16,208 5,343 10,866
FORM BASED CODE/TDR ORDINANCE 29,220 - - - - - -
GATEWAY SIGNAGE & HISTORIC MARKERS 4,175 8,904 184,771 (30,000) 154,771 3,450 151,321
UNIFIED DEVELOPMENT CODE - - 171,500 - 171,500 - 171,500
SITE IMPROVEMENT/TREE RECOMPENSE 94,838 30,743 223,774 17,000 240,774 1,246 239,528
Community Development Total 128,233 103,439 624,753 (13,000) 611,753 18,039 593,715
Unallocated
TRANSFER TO THE GENERAL FUND - - 243,000 - 243,000 121,500 121,500
Unallocated Total - - 243,000 - 243,000 121,500 121,500
Total Expenditures 6,071,314 12,491,729 21,545,987 21,700 21,567,687 4,470,659 17,097,029
FY 2015
Actuals
FY 2017
Unaudited
Actuals
FY 2016
Capital Projects Fund
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
TOTAL REVENUES OVER/(UNDER) EXPENDITURES (657,085) 7,673,289 (14,333,531) (1,700) (14,335,231) (1,302,272) (13,032,959)
BEGINNING FUND BALANCE 7,881,578 7,224,493 14,897,782 14,897,782 14,897,782 14,897,782 14,897,782
ENDING FUND BALANCE 7,224,493 14,897,782 564,251 14,896,082 562,551 13,595,510 1,864,823
BUDGET AMENDMENT NOTES
Account Name
REVENUES
1. Tree Recompense
17,000
2. Cell Tower Lease
77,412
3. Other Misc Revenue/Atlanta HIDTA Stipend 3,000
4. Operating Transfers In From General Fund
(77,412)
20,000$
EXPENDITURES
1. General Govt Bldgs/City Hall 30,000
2. General Govt Bldgs/SR9 Court/Fire/Police Complex
800,000
3. Municipal Court/Facility Renovations 1,700
3. Police/Vehicle Replacement Reserve 3,000
4. Police/Police Facility
(800,000)
5. Community Development/Gateway Signage & Historic Markers (30,000)
2. Community Development/Tree Recompense 17,000
21,700$
21,700$
FY 2015
Actuals
Unaudited
Actuals
FY 2016
FY 2017
Increasing appropriations because during the
FY17 budget process, more funds than were
available were removed from the rollover budget
balance from FY16
Moving the appropriations out of the Police
department and into the General Govt Bldgs
department
Transferring appropriations from Signage
account to cover City Hall signs
Transfer reduced to account for cell tower lease
payments budget being moved from the general
fund to the capital projects fund
Increased to reflect $500/mth for vehicle stipend
for HIDTA officer
Moving appropriations for cell tower lease
revenues from the General Fund to the Capital
Projects Fund
Amendment Reason
Increased to account for funds received. The
offset is the Tree Recompense expenditure
account.
TOTAL BUDGET AMENDMENTS
Increased to account for tree recompense funds
collected
Transferring appropriations from Signage
account to cover City Hall signs
Moving the appropriations out of the Police
department and into the General Govt Bldgs
department
Increased to account for the vehicle stipend from
Atlanta HIDTA
CAPITAL GRANT FUND
The Capital Grant Fund is considered to be a capital project fund that accounts for capital grants used to
finance major capital projects.
Revenues
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
FED GOV GRANT/CAPITAL/IND/GDOT CRABAPPLE STREETSCAPE - - 500,000 - 500,000 - 500,000
FED GOV GRANT/CAPITAL/IND/GDOT TAP (BIG CREEK) 41,891 96,732 50,000 - 50,000 50,000 -
FED GOV GRANT/CDBG - 32,619 9,340 - 9,340 - 9,340
STATE GOV GRANT/LMIG FUNDS 278,684 280,076 200,000 169,450 369,450 369,450 (0)
STATE GOV GRANT/GDOT HPP FUNDS 614,695 2,201,468 3,736,940 - 3,736,940 - 3,736,940
STATE GOV GRANT/MARTA GRANT 102,705 2,788 71,863 - 71,863 71,861 2
STATE GOV GRANT/SR 9 @ BETHANY BND 16,854 - 872 - 872 - 872
STATE GOV GRANT/GDOT LANDSCAPE - - 4,062 - 4,062 - 4,062
LOCL GOV GRANT/ALPHARETTA & NORTH FULTON CID 15,000 - - - - - -
INTEREST REVENUE 82 250 - - - 79 (79)
OPERATING TRANSFER IN FROM GENERAL FUND 600,180 911,202 - - - - -
Total Revenue 1,670,091 3,525,134 4,573,077 169,450 4,742,527 491,391 4,251,136
Expenditures
Account Name
Approved
Budget
Requested
Budget
Amendment
Amended
Budget
Actuals as of
4/13/17
Budget
Remaining
(after adj)
Public Works
PAVEMENT MANAGEMENT 278,684 280,076 200,000 169,450 369,450 - 369,450
INFRASTRUCTURE / BHAM @ PROVIDENCE 1,835 - - - - - -
INFRASTRUCTURE/CRABAPPLE @ B'HAM 3,353,225 458,122 4,117,670 - 4,117,670 113,619 4,004,051
INFRASTRUCTURE/SIDEWALKS 16,200 16,419 9,340 - 9,340 - 9,340
INFRASTRUCTURE/MARTA 480 71,862 - - - - -
INFRASTRUCTURE/CRABAPPLE STREETSCAPE 30,750 17,433 625,999 - 625,999 5,678 620,321
INFRASTRUCTURE/SR 9@BETHANY BEND 777 2,000 - - - - -
INFRASTRUCTURE/TRAIL CONN TO BIG CREEK GREENWAY 121,143 62,590 - - - - -
Public Works Total 3,803,092 908,502 4,953,009 169,450 5,122,459 119,297 5,003,162
Community Development
BRANDING & SIGNAGE - - 4,900 - 4,900 - 4,900
Community Development Total - - 4,900 - 4,900 - 4,900
Other Financing Uses
OPERATING TRANSFER OUT TO CAPITAL PROJ FUND - 48,666 100,000 - 100,000 50,000 50,000
Other Financing Uses Total - - - - - - -
Expenditures Total 3,803,092 957,168 5,057,909 169,450 5,227,359 169,297 5,058,062
TOTAL REVENUES OVER/(UNDER) EXPENDITURES (2,133,001) 2,567,966 (484,832) - (484,832) 322,093 (806,925)
BEGINNING FUND BALANCE 50,032 (2,082,969) 484,997 484,997 484,997 484,997 484,997
ENDING FUND BALANCE (2,082,969) 484,997 165 484,997 165 807,090 (321,929)
BUDGET AMENDMENT NOTES
Account Name
REVENUES
1. State Gov Grant/LMIG
169,450
169,450$
EXPENDITURES
1. Public Works/Pavement Management 169,450
169,450$
169,450$
FY 2015
Actuals
FY 2015
Actuals
Amendment Reason
Unaudited
Actuals
FY 2016
FY 2017
Unaudited
Actuals
FY 2016
FY 2017
Increased to account for additional funds
received for the Local Maintenance &
Improvement Grant (LMIG)
Increased to reflect funds received from LMIG
TOTAL BUDGET AMENDMENTS
Page 1 of 2
ORDINANCE NO.
STATE OF GEORGIA
FULTON COUNTY
AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON,
GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2017 BUDGET FOR
EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE
AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING THE
SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING
EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING
EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE.
BE IT ORDAINED by the City Council of the City of Milton, GA while in a
council meeting on May 1, 2017 at 6:00 p.m. as follows:
WHEREAS, the City Manager of the City of Milton has presented
amendments to the fiscal year 2017 Budget to the City Council on each of the
various funds of the City; and
WHEREAS, each of these budget amendments results in a balanced
budget, so that anticipated revenues equal proposed expenditures for each fund;
and
WHEREAS, the amended fiscal year 2017 budget provides a financial plan
for the government, establishing appropriations for each operating department in
order to extend services;
NOW, THEREFORE BE IT ORDAINED that this budget amendment,
“Exhibit A” attached hereto and by this reference made a part hereof this ordinance
shall be the City of Milton’s amended fiscal year 2017 budget; and
BE IT FURTHER ORDAINED that this budget be and is hereby approved
and the several items of revenues shown in the budget for each fund in the
amounts anticipated are adopted and that the several amounts shown in the
budget for each fund as proposed expenditures are hereby appropriated to the
departments named in each fund; and,
BE IT FURTHER ORDAINED that the expenditures shall not exceed the
appropriations authorized by this budget or amendments thereto provided; that
expenditures for the fiscal year shall not exceed actual funding available.
Page 2 of 2
ADOPTED AND APPROVED this 1st day of May, 2017.
CITY OF MILTON, GEORGIA
By: ________________________
Mayor Joe Lockwood
_________________________ ________________________
Councilmember Karen Thurman Councilmember Burt Hewitt
_________________________ ________________________
Councilmember Matt Kunz Councilmember Joe Longoria
_________________________ ________________________
Councilmember Bill Lusk Councilmember Rick Mohrig
Attest:
_______________________________
Sudie AM Gordon, City Clerk
MILTON"It
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
TO: City Council DATE: ril 14, 2017
FROM: Steven Krokoff, City Manager
AGENDA ITEM: Consideration of ZM17-01 - 14505 Batesville Road zoned AG -1
with Use Permit by LRF Milton, LLC (Little River Farms) To
modify conditions 2.a AND 3.b (U 14-02) for relocation of
parking lot and additional driveway to additional parking lot.
MEETING DATE: Monday, April 24, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (4 -APPROVED (J NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: () YES (.ANO
CITY ATTORNEY REVIEW REQUIRED: () YES (4'1�0
APPROVAL BY CITY ATTORNEY: () APPROVED (J NOT APPROVED
PLACED ON AGENDA FOR: Gu)zq )2_0)')
2006 Heritage Walk Milton, GA
0000
P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us
H
Page 1 of 13
ZM17-01 - Prepared by the Community Development Department for the
Mayor and City Council Meeting on April 24, 2017 (First Presentation April 10, 2017)
4/6/2017
ZM17-01
PROPERTY INFORMATION
ADDRESS 14505 Batesville Road
DISTRICT, LAND LOT 2/2, 662 and 707
OVERLAY DISTRICT Rural Milton Overlay
EXISTING ZONING AG-1 (Agricultural) and Use Permits U14-02 for a Rural Event
Facility and U14-01 for a Bed and Breakfast
ACRES 47.7
EXISTING USE Rural Event Facility and a Bed and Breakfast
OWNER The George H. Ivey Jr. Dynasty Trust
14505 Batesville Road
Milton, GA 30004
APPLICANT LRF Milton, LLC
8399 Dunwoody Place, Building 6, Suite 200
Sandy Springs, GA 30350
REPRESENTATIVE Richard A. Kaye
1555 Peachtree Street NE, Suite. 850
Atlanta, Georgia 30309
COMMUNITY DEVELOPMENT DEPARTMENT RECOMMENDATION
ZM17-01 - DENIAL
The proposed request to revise the site plan associated with Conditions 2.a. and 3.b. to
reflect the additional driveway and additional parking should be denied.
ZM17-01 – APPROVAL CONDITIONAL
Conditions 2.a. and 3.b. only for relocated parking near the pavilion and bed and
breakfast in the northwest portion of property.
INTENT
To modify conditions 2.a. and 3.b. (U14-02) for relocation of parking lot and additional
driveway to additional parking lot.
Page 2 of 13
ZM17-01 - Prepared by the Community Development Department for the
Mayor and City Council Meeting on April 24, 2017 (First Presentation April 10, 2017)
4/6/2017
LOCATION MAP
Page 3 of 13
ZM17-01 - Prepared by the Community Development Department for the
Mayor and City Council Meeting on April 24, 2017 (First Presentation April 10, 2017)
4/6/2017
CURRENT ZONING
Page 4 of 13
ZM17-01 - Prepared by the Community Development Department for the
Mayor and City Council Meeting on April 24, 2017 (First Presentation April 10, 2017)
4/6/2017
U14-02 – Site Plan Submitted August 19, 2004
Page 5 of 13
ZM17-01 - Prepared by the Community Development Department for the
Mayor and City Council Meeting on April 24, 2017 (First Presentation April 10, 2017)
4/6/2017
U14-02 – Site Plan Submitted August 19, 2004 (Detailed)
Page 6 of 13
ZM17-01 - Prepared by the Community Development Department for the
Mayor and City Council Meeting on April 24, 2017 (First Presentation April 10, 2017)
4/6/2017
Revised Site Plan Submitted on April 4, 2017
Page 7 of 13
ZM17-01 - Prepared by the Community Development Department for the
Mayor and City Council Meeting on April 24, 2017 (First Presentation April 10, 2017)
4/6/2017
Enlarged view of Revised Site Plan Submitted April 4, 2017
Page 8 of 13
ZM17-01 - Prepared by the Community Development Department for the
Mayor and City Council Meeting on April 24, 2017 (First Presentation April 10, 2017)
4/6/2017
History and Background
The subject site is zoned AG-1 (Agricultural) and developed with a 10,500 square foot
single family residence and other accessory structures built between 1910 and the
present on 47.7 acres. The Mayor and City Council approved a Use Permit for a Rural
Event Facility on September 22, 2014 pursuant to U14-02. There is also an existing 2,748
atrium (pavilion) that has served as the primary location for events since the inception of
the business. At the time of the approval of the event facility, the applicant, Staff and the
surrounding neighborhoods proposed specific conditions regarding the days, times and
amount of noise permitted for the facility. In addition, the Mayor and City Council
approved a Use Permit for a 4 bedroom bed and breakfast on August 18, 2014 pursuant
to U14-01. The bed and breakfast is utilized to accommodate guests using the event
facility.
The applicant is requesting to 1) the relocation of existing main parking as previously
indicated on the Site Plan submitted August 19, 2014; 2) an additional, smaller parking lot
on the Property and; 3) an additional driveway to a point of ingress and ingress to the
Property site.
CZIM Meeting – March 28, 2017
The applicant was present with their representative at the meeting. There were six
neighbors who were also present. The majority of the neighbors live in Valmont Subdivision
located on the south side of Taylor Road. They were concerned about the proposed new
parking and conversion of a barn that has been previously utilized as a horse barn to an
additional event space and the use of an existing driveway from Batesville to be utilized
for the converted barn. In addition, the neighbors voiced concern over the existing noise
from the event facility and if an additional event space is located even closer to the
subdivision, its impact of noise and lights.
The applicant responded that the Use Permit already contemplated all the buildings used
as a rural event facility and it was not an issue. The applicant stated that they were
planning to close up the barn doors that face Taylor Road so that noise would not emit
from that direction. In addition, they agreed to relocate the driveway in such a manner
to so that the headlights from cars would not directly impact the homes adjacent to
Taylor Road. Since the time of the meeting, the applicant has proposed more stringent
hours of operation for the barn to be Friday through Saturday hours shall be 9:00 a.m. to
10:00 p.m. with music ending no later than 10:00 p.m.
Page 9 of 13
ZM17-01 - Prepared by the Community Development Department for the
Mayor and City Council Meeting on April 24, 2017 (First Presentation April 10, 2017)
4/6/2017
Current Request – ZM17-01
Proposed Modification to Conditions (U14-02)
1) To the owner’s agreement to restrict the use of the subject property as follows:
a) A rural event facility.
b) The number of attendees shall not exceed 250 people for any single event.
c) The hours of operation shall be the following:
i. Friday through Saturday, 9:00 a.m. to 11:00 p.m., music ends no later
than 11:00 pm, Maximum 45 dBA one hour prior to music ending.
Alcohol ceases service 15 minutes before music ending. Facility closes
at midnight.
ii. Sunday through Thursday: 9:00 a.m. to 10:00 p.m., music ends no later
than 10:00 pm, Maximum 45 dBA one hour prior to music ending.
Alcohol ceases service 15 minutes before music ending. Facility closes
at 11:00 pm.
iii. Amplified sound of music shall be located within the enclosed portion
of the atrium.
iv. All deliveries shall enter off of Batesville Road.
v. When portable toilets are used, they shall not be viewed from
Batesville Road and Taylor Road.
2) To the owner’s agreement to abide by the following:
a) To the revised site plan received by the Community Development Department
on April 4, 2017 August 19, 2014. Said site plan is conceptual only and must
meet or exceed the requirements of the Zoning Ordinance, all other
applicable City ordinances and these conditions prior to the approval of a
Land Disturbance Permit. In the event the Recommended Conditions of
Zoning cause the approved site plan to be substantially different, the
applicant shall be required to complete the concept review procedure prior
to application for a Land Disturbance Permit. Unless otherwise noted herein,
compliance with all conditions shall be in place prior to the issuance of the
first Certificate of Occupancy.
3) To the owner’s agreement to the following site development considerations:
Page 10 of 13
ZM17-01 - Prepared by the Community Development Department for the
Mayor and City Council Meeting on April 24, 2017 (First Presentation April 10, 2017)
4/6/2017
a) A 10,536 square foot structure, a 4,296 square foot atrium, and all other
buildings shall not be expanded in size as depicted on the revised site plan
received by the Community Development Department on August 19, 2014.
b) The location and number of parking spaces shall be as depicted on the
revised site plan received on April 4, 2017 August 19, 2014. All events with
more than 75 attendees shall be required to have valet service and provide
a minimum of one off-duty police officer for such events.
4) To the owner’s agreement to abide by the following requirements, dedication
and improvements:
a) Access to the site shall be subject to the approval of City of Milton Public
Works Department, prior to the issuance of a Business License, Land Disturbance
Permit, Subdivision Plat or Certificate of Occupancy (whichever comes first).
Entrance(s) shall conform to Chapter 48 Streets, Sidewalks and Other Public Places
of the City of Milton Code of Ordinances, or be reconstructed to meet such criteria
as required by the Department of Public Works. At a minimum the following shall
apply:
i. Driveway(s) shall meet required intersection sight distance and shall be
certified by professional engineer
ii. Driveway(s) shall be improved within the right of way.
Analysis and Recommendation
The proposed revised site plan to show the location of existing parking for the primary
meeting area by the house and pavilion is supported by the Staff, as it shows the actual
location of parking versus the site plan submitted in 2014 which is inaccurate.
The applicant is proposing a new parking area and associated hardscape/landscape
improvements and utilization of an existing driveway on Batesville Road near the
intersection of Batesville and Taylor Roads to serve the barn which has been utilized in the
past as a horse barn.
Although the conditions of U14-02 include all of the buildings (but the foot print of the
structures shall not be expanded) within the legal description of the site, the barn to be
converted into an event space was not contemplated or discussed at the time of the
Planning Commission Meeting or City Council Meeting held in 2014. It is Staff’s opinion
that based on the location of the barn, which is approximately 375 feet from the
centerline of Taylor Road and 615 feet to the nearest home in Valmont and the change
of the use of the barn from a horse barn to an event venue, the proposed request to
revise the site plan associated with Conditions 2.a. and 3.b. to reflect the additional
driveway and parking should be denied.
Page 11 of 13
ZM17-01 - Prepared by the Community Development Department for the
Mayor and City Council Meeting on April 24, 2017 (First Presentation April 10, 2017)
4/6/2017
Staff is in support of the request to revise the site plan associated with Conditions 2.a. and
3.b. to reflect only the relocated parking lot that is utilized by the pavilion and main house
within the northern portion of the site.
Staff notes that the applicant requested a modification to 4.a. regarding the driveway. It
has been determined that this modification is not needed even if the Mayor and City
Council choose to approve the additional use of the driveway to the barn.
It is Staff’s opinion that the proposed site plan modifications will negatively impact the
adjoining properties and modifies a structure that was not contemplated to utilize as an
event space. Therefore, the proposed request to revise the site plan associated with
Conditions 2.a. and 3.b. to reflect the additional driveway and additional parking should
be DENIED.
Staff does support the site plan modification to relocate the primary parking lot
associated with the pavilion and house that contains the bed and breakfast. Therefore,
Staff recommends APPROVAL CONDITIONAL of ZM17-01 as reflected in the
Recommended Conditions below.
Page 12 of 13
ZM17-01 - Prepared by the Community Development Department for the
Mayor and City Council Meeting on April 24, 2017 (First Presentation April 10, 2017)
4/6/2017
RECOMMENDED CONDITIONS
Should the Mayor and City Council approve this petition, the recommended conditions
(U14-02) should be revised to read as follows:
1) To the owner’s agreement to restrict the use of the subject property as follows:
a) A rural event facility.
b) The number of attendees shall not exceed 250 people for any single event.
c) The hours of operation shall be the following:
i. Friday through Saturday, 9:00 a.m. to 11:00 p.m., music ends no later
than 11:00 pm, Maximum 45 dBA one hour prior to music ending.
Alcohol ceases service 15 minutes before music ending. Facility closes
at midnight.
ii. Sunday through Thursday: 9:00 a.m. to 10:00 p.m., music ends no later
than 10:00 pm, Maximum 45 dBA one hour prior to music ending.
Alcohol ceases service 15 minutes before music ending. Facility closes
at 11:00 pm.
iii. Amplified sound of music shall be located within the enclosed portion
of the atrium.
iv. All deliveries shall enter off of Batesville Road.
v. When portable toilets are used, they shall not be viewed from
Batesville Road and Taylor Road.
2) To the owner’s agreement to abide by the following:
a) To the revised site plan received by the Community Development Department
on April 4, 2017 to only modify the location of parking to the northwest
portion of the site near the pavilion and house used as a bed and breakfast
August 19, 2014. Said site plan is conceptual only and must meet or exceed
the requirements of the Zoning Ordinance, all other applicable City
ordinances and these conditions prior to the approval of a Land Disturbance
Permit. In the event the Recommended Conditions of Zoning cause the
approved site plan to be substantially different, the applicant shall be
required to complete the concept review procedure prior to application for
a Land Disturbance Permit. Unless otherwise noted herein, compliance with
Page 13 of 13
ZM17-01 - Prepared by the Community Development Department for the
Mayor and City Council Meeting on April 24, 2017 (First Presentation April 10, 2017)
4/6/2017
all conditions shall be in place prior to the issuance of the first Certificate of
Occupancy.
3) To the owner’s agreement to the following site development considerations:
a) A 10,536 square foot structure, a 4,296 square foot atrium, and all other
buildings shall not be expanded in size as depicted on the revised site plan
received by the Community Development Department on August 19, 2014.
b) The location and number of parking spaces shall be as depicted on the
revised site plan received on April 4, 2017 to only modify the location of
parking to the northwest portion of the site near the pavilion and house used
as a bed and breakfast August 19, 2014. All events with more than 75
attendees shall be required to have valet service and provide a minimum of
one off-duty police officer for such events.
4) To the owner’s agreement to abide by the following requirements, dedication
and improvements:
a) Access to the site shall be subject to the approval of City of Milton Public
Works Department, prior to the issuance of a Business License, Land Disturbance
Permit, Subdivision Plat or Certificate of Occupancy (whichever comes first).
Entrance(s) shall conform to Chapter 48 Streets, Sidewalks and Other Public Places
of the City of Milton Code of Ordinances, or be reconstructed to meet such criteria
as required by the Department of Public Works. At a minimum the following shall
apply:
iii. Driveway(s) shall meet required intersection sight distance and shall be
certified by professional engineer
iv. Driveway(s) shall be improved within the right of way.
Active/44754270.2
LETTER OF INTENT
Modification of Rural Event Facility Special Use Permit (Milton Code Section 64-1842)
Applicant: LRF Milton LLC1
Property Address: 14505 Batesville Rd. Tax PIN: 22-3650-0661-005-0
Milton, GA 30004
Reference: Ordinance No. U14-02 (14-09-218)
Ordained September 22, 2014
Modifications Requested for Recommended Conditions Sections 2a), 3b) and 4a).
Reason for Modification: This Application for Modification is being filed by the Applicant, LRF Milton
LLC to request modifications to the Recommended Conditions of Ordinance No. U14-02 to
accommodate (i) the relocation of existing main parking as previously indicated on the Site Plan
submitted August 19, 2014, (ii) an additional, smaller parking lot on the Property and (iii) an additional
driveway to a point of ingress and ingress to the Property site.
Modifications Sought: The Applicant is seeking the following modifications to the Recommended
Conditions of Ordinance No. U14-02:
1. Modification by Substitution of Site Plan referenced in Recommended Condition 2)a). Replace
the Site Plan dated August 19, 2014 (“Original Site Plan”) with the Site Plan dated August 18,
2016 submitted herewith (“Revised Site Plan”).
2. Modification of Recommended Conditions 3)b).
Relocation of Main Parking Area: In order to lessen the impact from headlights shinning into the
homes of the residents of Taylor Estates (Subdivision located to the north of the Property)
Applicant provided for guest/valet parking below the driveway, in the lower field on the western
side of the Property. The new location is marked on the Revised Site Plan. Applicant requests
that the main parking for the site be relocated from the location indicated on the Original Site
Plan to the new location indicated on the Revised Site Plan in order to be less intrusive to the
Property’s neighbors to the north.
3. Additional Modification of Recommended Conditions 3)b).
Additional Parking Area: Applicant has been contacted by numerous potential clients who
require a smaller venue for events such as birthday parties, family gatherings and small
weddings. In order to accommodate such requests and be financially feasible, Applicant intends
to renovate the existing barn structure (which barn structure is included on the Original Site
Plan and approved by Ordinance No. U14-02) to provide for such smaller events.2 To facilitate
1 The Applicant, LRF Milton LLC is a limited liability company wholly owned by beneficiaries/or their spouses, of the
Property owner, the George Hoyle Ivey Jr. Dynasty Trust.
2 The Applicant will work with the City of Milton to obtain a Certificate of Occupancy for the barn prior to event
related use.
Active/44754270.2
parking for such smaller events, Applicant requests that an additional smaller parking lot be
located just west of the barn as indicated on the Revised Site Plan.
4. Modification of Recommended Condition 4)a)
Additional Driveway to the Barn Site Parking: In order to provide for safe and direct access by
guests to the barn parking lot, Applicant requests that a new driveway as set forth on the
Revised Site Plan be included in the Ordinance at the entry point previously indicated on the
Original Site Plan and located on Batesville Road just West of Taylor Road.3
5. Voluntary Additional Condition to Adjust Hours of Operation for the Barn Facility: Applicant
agrees to limit the weekend hours of operation for the Barn facility location by modifying
Condition 1)c) i as follows:
The Friday through Saturday hours of operation for the Barn facility location shall be
9:00 AM to 10:00 PM4, music ends no later than 10:00 PM. Alcohol ceases service 15
minutes before music ending, Facility closes at 11 PM. Amplified music shall be
located within the Barn.
The remaining recommended conditions of Section 1)c) will apply to the Barn facility
location.
Applicants’ Pledge: Applicant will continue to be a good steward of the Property and neighbor. Over
the past two years, Applicant has made a concerted effort to resolve all of the concerns that were raised
during its original application process, and has conformed its use of the Property to the Ordinance’s
requirements and conditions and Code of the City of Milton.
3 The relocation for this driveway has been revised to address comments made during the Community
Informational Meeting.
4 The earlier Friday through Saturday hours of operation for the Barn facility are offered voluntarily to address
comments made during the Community Informational Meeting
ORDINANCE NO.
PETITION NO. ZM17-01
STATE OF GEORGIA
COUNTY OF FULTON
AN ORDINANCE TO MODIFY CONDITIONS 2.a., 3.b., AND 4.a. OF AN ORDINANCE OF THE
CITY OF MILTON, U14-02 PROPERTY LOCATED AT 14505 BATESVILLE ROAD WITHIN LAND
LOTS 662 AND 707 OF THE 2ND DISTRICT 2ND SECTION CONSISTING OF APPROXIMATELY
47.7 ACRES.
BE IT ORDAINED by the City Council for the City of Milton, Georgia while in regular
session on April 24, 2017 at 6:00 p.m. as follows:
SECTION 1. That the condition of an Ordinance, approved on September 22,
2014, for petition U14-02 that approved a Use Permit for a Rural Event Facility (Section
64-1842), property located at 14505 Batesville consisting of a total of approximately
47.7 acres, attached hereto and made a part herein;
SECTION 2. That the property shall be developed in compliance with the
conditions of approval as attached to this ordinance (ZM17-01). Any conditions hereby
approved (including any site plan) do not authorize the violation of any district
regulations; and
SECTION 3. That all ordinances or part of ordinances in conflict with the terms of
this ordinance are hereby repealed; and
SECTION 4. This Ordinance shall become effective upon adoption by the Mayor
and City Council and the signature of approval of the Mayor.
ORDAINED this 24th day of April, 2017.
Approved:
______________________
Joe Lockwood, Mayor
Attest:
___________________________
Sudie Gordon, City Clerk
(Seal)
RECOMMENDED CONDITIONS
Should the Mayor and City Council approve this petition, the recommended
conditions (U14-02) should be revised to read as follows:
1) To the owner’s agreement to restrict the use of the subject property as follows:
a) A rural event facility.
b) The number of attendees shall not exceed 250 people for any single
event.
c) The hours of operation shall be the following:
i. Friday through Saturday, 9:00 a.m. to 11:00 p.m., music ends no later
than 11:00 pm, Maximum 45 dBA one hour prior to music ending.
Alcohol ceases service 15 minutes before music ending. Facility
closes at midnight.
ii. Sunday through Thursday: 9:00 a.m. to 10:00 p.m., music ends no
later than 10:00 pm, Maximum 45 dBA one hour prior to music
ending. Alcohol ceases service 15 minutes before music ending.
Facility closes at 11:00 pm.
iii. Amplified sound of music shall be located within the enclosed
portion of the atrium.
iv. All deliveries shall enter off of Batesville Road.
v. When portable toilets are used, they shall not be viewed from
Batesville Road and Taylor Road.
2) To the owner’s agreement to abide by the following:
a) To the revised site plan received by the Community Development
Department on April 4, 2017 to only modify the location of parking to the
northwest portion of the site near the pavilion and house used as a bed
and breakfast August 19, 2014. Said site plan is conceptual only and
must meet or exceed the requirements of the Zoning Ordinance, all other
applicable City ordinances and these conditions prior to the approval of
a Land Disturbance Permit. In the event the Recommended Conditions of
Zoning cause the approved site plan to be substantially different, the
applicant shall be required to complete the concept review procedure
prior to application for a Land Disturbance Permit. Unless otherwise noted
herein, compliance with all conditions shall be in place prior to the
issuance of the first Certificate of Occupancy.
3) To the owner’s agreement to the following site development considerations:
a) A 10,536 square foot structure, a 4,296 square foot atrium, and all other
buildings shall not be expanded in size as depicted on the revised site
plan received by the Community Development Department on August
19, 2014.
b) The location and number of parking spaces shall be as depicted on the
revised site plan received on April 4, 2017 to only modify the location of
parking to the northwest portion of the site near the pavilion and house
used as a bed and breakfast August 19, 2014. All events with more than
75 attendees shall be required to have valet service and provide a
minimum of one off-duty police officer for such events.
4) To the owner’s agreement to abide by the following requirements, dedication
and improvements:
a) Access to the site shall be subject to the approval of City of Milton Public
Works Department, prior to the issuance of a Business License, Land Disturbance
Permit, Subdivision Plat or Certificate of Occupancy (whichever comes first).
Entrance(s) shall conform to Chapter 48 Streets, Sidewalks and Other Public
Places of the City of Milton Code of Ordinances, or be reconstructed to meet
such criteria as required by the Department of Public Works. At a minimum the
following shall apply:
i. Driveway(s) shall meet required intersection sight distance and shall be
certified by professional engineer
ii. Driveway(s) shall be improved within the right of way.
Revised Site Plan Submitted April 4, 2017 (Detailed plan)
Revised Site Plan Submitted April 4, 2017
MILTON'lP
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
TO: City Council DATE: ril 14, 2017
FROM: Steven Krokoff, City Manager
�;
AGENDA ITEM: Consideration of ZM17-02/VC17-02 - 980 Birmingham Road
zoned C-1 and AG -1 by The Contineo Group To modify
condition 2.a. (2004Z-0043) to modify site plan for additional
parking and move dumpster pad and a concurrent variance
to allow parking past the building (Sec. 64-1323(a)).
MEETING DATE: Monday, April 24, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (.,)APPROVED (J NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: () YES (4'NO
CITY ATTORNEY REVIEW REQUIRED: () YES (,,) - 'N O
APPROVAL BY CITY ATTORNEY. () APPROVED (J NOT APPROVED
PLACED ON AGENDA FOR: 0g12-OZ01 %
2006 Heritage Walk Milton, GA P: 678.242.2500 1 F: 678.242.2499
0000
info@cityofmiltonga.us I www.cityofmiltonga.us
m
Page 1 of 8
ZM17-02/VC17-02 - Prepared by the Community Development Department for the
Mayor and City Council Meeting on April 24, 2017 (First Presentation April 10, 2017)
4/18/2017
ZM17-02/VC17-02
PROPERTY INFORMATION
ADDRESS 980 Birmingham Road
DISTRICT, LAND LOT 2/2, 380
OVERLAY DISTRICT Birmingham Crossroads
EXISTING ZONING C-1 (Community Business) and AG-1 (Agricultural) (2004Z-043)
ACRES 19.92
EXISTING USE Shopping Center
OWNER Suso 4 Birmingham LP c/o Slate, Asset Management
Allen Gordon
121 King Street West, Suite 200
Tornonto, Onatario M5H359
APPLICANT The Contineo Group
Jason Lawson
3081 Holcomb Bridge Road
Norcross, GA 30071
COMMUNITY DEVELOPMENT DEPARTMENT RECOMMENDATION
ZM17-02 – APPROVAL CONDITIONAL
VC17-02 - WITHDRAWAL
INTENT
To modify condition 2.a. (2004Z-0043) to modify site plan for additional parking and move
dumpster pad and a concurrent variance to allow parking past a building (Sec 64-1323(a)).
Page 2 of 8
ZM17-02/VC17-02 - Prepared by the Community Development Department for the
Mayor and City Council Meeting on April 24, 2017 (First Presentation April 10, 2017)
4/18/2017
LOCATION MAP
Page 3 of 8
ZM17-02/VC17-02 - Prepared by the Community Development Department for the
Mayor and City Council Meeting on April 24, 2017 (First Presentation April 10, 2017)
4/18/2017
CURRENT ZONING
Page 4 of 8
ZM17-02/VC17-02 - Prepared by the Community Development Department for the
Mayor and City Council Meeting on April 24, 2017 (First Presentation April 10, 2017)
4/18/2017
2004Z-043 – Site Plan Submitted October 28, 2004
Page 5 of 8
ZM17-02/VC17-02 - Prepared by the Community Development Department for the
Mayor and City Council Meeting on April 24, 2017 (First Presentation April 10, 2017)
4/18/2017
Revised Site Plan submitted February 28, 2017
Page 6 of 8
ZM17-02/VC17-02 - Prepared by the Community Development Department for the
Mayor and City Council Meeting on April 24, 2017 (First Presentation April 10, 2017)
4/18/2017
History and Background
The subject site was rezoned from C-1 (Community Business) and AG-1 (Agricultural) on
November 3, 2004 by the Fulton County Board of Commissioners. This site is one corner of
three corners of the Birmingham Crossroads that was zoned pursuant to RZ04-116 (subject
site) and RZ04-43 (northeast and southeast corners zoned C-1 Conditional).
The final conditions approved for all three quadrants were derived from numerous
meetings between the original developer, AG Armstrong and the community using the
Birmingham Crossroads Plan (Amending the 2015 North Fulton Comprehensive Plan)
which was approved by the Fulton County Board of Commissioners on March 3, 2004. In
addition, the Birmingham Crossroads of the Northwest Fulton Overlay District was
approved on March 3, 2004. This newly created overlay also guided the ultimate
outcome of what was approved for the three quadrants of Birmingham Crossroads.
The central premise of both the Plan and the Overlay was that the Birmingham
Crossroads should be a neighborhood node consisting of 27.1 acres which at that time
recommended up to 100,000 square feet of commercial uses, up to 100,000 square feet
of office uses, and up to five (5) residential units per acre.
Since the time of the rezoning in 2004, the northeast quadrant has been developed as
approved.
CZIM Meeting – March 28, 2017
The applicant was present at the meeting and there were no members of the community
present. Staff has received two phone calls inquiring about the request. Once it was
explained what the applicant was requesting, they indicated support of the change.
Current Request – ZM17-02/VC17-02
The applicant is requesting to modify Condition 2a. to revise the site plan dated October
28, 2004 pursuant to 2004Z-043 with the revised site plan received on February 28, 2017.
The purpose of the modification is to provide additional parking and to provide an
additional access to the internal driveway that accesses Birmingham Road. It is the
applicant’s goal to provide easier access to the businesses in the southwest portion of the
site. To achieve this, the applicant proposes to delete three parking spaces and add
eight parking spaces for a net increase of five. In addition, the dumpster will be
relocated. This is accomplished by decreasing the village green area from 23,567 square
feet to 16,507 square feet (for a reduction of 7,060 square feet). The site plan also
indicates removing seven (7) 6-8” DBH hardwood trees and replanting 11 trees.
Page 7 of 8
ZM17-02/VC17-02 - Prepared by the Community Development Department for the
Mayor and City Council Meeting on April 24, 2017 (First Presentation April 10, 2017)
4/18/2017
Proposed Modification to Conditions (2004Z-043)
2. To the owner’s agreement to abide by the following:
a. To the revised site plan received by the Community Development
Department the Department of Environment and Community Development
on February 28, 2017 October 28, 2004 (Petitions 2004Z-043 NFC and 2004Z-
0116 NFC combined). Said site plan is conceptual only and must meet or
exceed the requirements of the Zoning Resolution and these conditions prior
to the approval of a Land Disturbance Permit. Unless otherwise noted herein,
compliance with all conditions shall be in place prior to the issuance of the
first Certificate of Occupancy.
Analysis and Recommendation
Staff notes that the Birmingham Crossroads Overlay District requires a “Village Green”
within the northeast quadrant to be a minimum of 13,000 square feet in size. With the
proposed changes, the site plan provides for 16,507 square feet. Therefore, the site
remains in compliance with this requirement. Staff notes that the applicant proposes to
replace the trees to be removed as well as an additional four trees for a total of 11
hardwood trees. Based on the reduction of the village green and deletion of mature
hardwoods, Staff proposes a condition to provide a minimum of two benches or picnic
tables and a trash receptacle within the village green. In addition, the placement of the
new trees on the site shall be approved by the City Arborist. The design and placement of
the outdoor furniture and trash receptacle shall be approved by the Design Review
Board.
Although the placement of the new driveway does not meet Chapter 48 requirement of
100 feet from the Birmingham Road, the proposed location of the new driveway into the
main drive is aligned with the driveway entrance on the east side of the main drive. In
addition, it appears provide sufficient distance from Birmingham Road for cars entering
and exiting the site based on the existing uses within the shopping center.
It is Staff’s opinion that the proposed site plan modification does not negatively impact
the existing development and meets the intent of the Birmingham Crossroads Overlay. In
addition, these improvements may further enhance the usability of this quadrant of the
Birmingham Crossroads. Therefore, Staff recommends APPROVAL CONDITIONAL of ZM17-
02.
Based on the location of the proposed additional parking, it appears that it meets the
requirements of the Birmingham Crossroads Overlay District which states “Parking lots shall
be located behind and to the side of a building.” Therefore, Staff recommends that
VC17-02 be WITHDRAWN.
Page 8 of 8
ZM17-02/VC17-02 - Prepared by the Community Development Department for the
Mayor and City Council Meeting on April 24, 2017 (First Presentation April 10, 2017)
4/18/2017
RECOMMENDED CONDITIONS
Should the Mayor and City Council approve this petition, the recommended conditions
(ZM14-06) should be revised to read as follows:
2. To the owner’s agreement to abide by the following:
a. To the revised site plan received by the Community Development
Department the Department of Environment and Community Development
on February 28, 2017 October 28, 2004 (Petitions 2004Z-043 NFC and 2004Z-
0116 NFC combined). Said site plan is conceptual only and must meet or
exceed the requirements of the Zoning Resolution and these conditions prior
to the approval of a Land Disturbance Permit. Unless otherwise noted herein,
compliance with all conditions shall be in place prior to the issuance of the
first Certificate of Occupancy.
3. To the owner’s agreement to the following site development considerations:
e. Within the “Village Green” in the northeast quadrant, provide a minimum of
two benches or two picnic tables which shall be timber form construction or
as approved by the Design Review Board.
f. Provide one trash receptacle within the “Village Green” in the northeast
quadrant as approved by the Design Review Board.
g. The number and type of trees planted within the area of construction as
depicted on the site plan received on February 28, 2017 and within the
“Village Green” in the northeast quadrant shall be approved by the City
Arborist
ORDINANCE NO.
PETITION NO. ZM17-02/VC17-02
STATE OF GEORGIA
COUNTY OF FULTON
AN ORDINANCE TO MODIFY CONDITION 2.A. OF A RESOLUTION OF FULTON COUNTY,
2004Z-043 PROPERTY LOCATED 980 BIRMINGHAM ROAD WITHIN LAND LOT 380, 2ND
DISTRICT 2ND SECTION CONSISTING OF APPROXIMATELY 19.92 ACRES.
BE IT ORDAINED by the City Council for the City of Milton, Georgia while in regular
session on April 24, 2017 at 6:00 p.m. as follows:
SECTION 1. That the condition of a resolution by the Fulton County Board of
Commissioners, approved on November 3, 2004, for petition 2004Z-043 that approved
a zoning to C-1 (Community Business) and AG-1 (Agricultural) Conditional, property
located at 980 Birmingham Road consisting of a total of approximately 19.92 acres,
attached hereto and made a part herein;
SECTION 2. That the property shall be developed in compliance with the
conditions of approval as attached to this ordinance (ZM17-02). Any conditions hereby
approved (including any site plan) do not authorize the violation of any district
regulations; and
SECTION 3. That all ordinances or part of ordinances in conflict with the terms of
this ordinance are hereby repealed; and
SECTION 4. This Ordinance shall become effective upon adoption by the Mayor
and City Council and the signature of approval of the Mayor.
ORDAINED this 24th day of April, 2017.
Approved:
______________________
Joe Lockwood, Mayor
Attest:
___________________________
Sudie Gordon, City Clerk
(Seal)
RECOMMENDED CONDITIONS
Should the Mayor and City Council approve this petition, the recommended
conditions (ZM17-02) should be revised to read as follows:
2. To the owner’s agreement to abide by the following:
a. To the revised site plan received by the Community Development
Department the Department of Environment and Community
Development on February 28, 2017 October 28, 2004 (Petitions 2004Z-043
NFC and 2004Z-0116 NFC combined). Said site plan is conceptual only
and must meet or exceed the requirements of the Zoning Resolution and
these conditions prior to the approval of a Land Disturbance Permit. Unless
otherwise noted herein, compliance with all conditions shall be in place
prior to the issuance of the first Certificate of Occupancy.
3. To the owner’s agreement to the following site development considerations:
e. Within the “Village Green” in the northeast quadrant, provide a minimum
of two benches or two picnic tables which shall be timber form
construction or as approved by the Design Review Board.
f. Provide one trash receptacle within the “Village Green” in the northeast
quadrant as approved by the Design Review Board.
g. The number and type of trees planted within the area of construction as
depicted on the site plan received on February 28, 2017 and within the
“Village Green” in the northeast quadrant shall be approved by the City
Arborist
ZM17-02 - Site Plan Submitted on February 28, 2017
M I LTO Not,
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
TO: City Council DATE: Ap ' 14, 2017
FROM: Steven Krokoff, City Manage
kl��
AGENDA ITEM: Consideration of RZ17-02 -12800, 12830 and 12850 Hopewell
Road by Fuqua & Associates -To Rezone from AG -1
(Agricultural) to R -4A (Single Family Dwelling) to Develop 17
Single Family Lots on 14.6 Acres at a Density of 1.16 Units per
Acre.
MEETING DATE: Monday, April 24, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (.APPROVED (J NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: () YES H'NO
CITY ATTORNEY REVIEW REQUIRED: () YES WN0
APPROVAL BY CITY ATTORNEY: () APPROVED (J NOT APPROVED
PLACED ON AGENDA FOR: ,4/7,q I Z- 11
2006 Heritage Walk Milton, GA
0000
P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 1 of 24
RZ17-02
PETITION NO. RZ17-02
PROPERTY INFORMATION
ADDRESS 12800, 12830, and 12850 Hopewell Road
DISTRICT, LAND LOT 2/2 1107 and 1108
OVERLAY DISTRICT Rural Milton Overlay District
EXISTING ZONING AG-1 (Agricultural)
PROPOSED ZONING R-4A (Residential)
ACRES 14.6
EXISTING USE Vacant single family residence
PROPOSED USE 17 single family residential lots
PETITIONER Fuqua and Associates
ADDRESS 985 Canonero Drive
Milton, GA 30004
REPRESENTATIVE Scott Reece
Brumbelow-Reese & Associates
13685 Highway 9
Milton, GA 30004
PHONE 770-475-6817
COMMUNITY DEVELOPMENT RECOMMENDATION – MARCH 22, 2017
RZ17-02– DENIAL
INTENT
To rezone from AG-1 (Agricultural) to R-4A (Residential) to develop 17 single
family homes on 14.6 acres at an overall density of 1.16 units per acre.
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 2 of 24
RZ17-02
PLANNING COMMISSION RECOMMENDATION – MARCH 22, 2017
RZ17-02– DENIAL – 6-0
The Planning Commission based their decision on the fact that the 2035 Future
Land Use Plan Map that was approved by the Mayor and City Council in
October of 2016 recommended that this property be developed as Agricultural,
Equestrian and Estate Residential (AEE).
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 3 of 24
RZ17-02
LOCATION MAP
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 4 of 24
RZ17-02
CURRENT ZONING MAP
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 5 of 24
RZ17-02
CITY OF MILTON 2035 COMPREHENSIVE FUTURE LAND USE MAP
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 6 of 24
RZ17-02
SITE PLAN SUBMITTED ON JANUARY 31, 2017
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 7 of 24
RZ17-02
REVISED SITE PLAN SUBMITTED ON MARCH 3, 2017
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 8 of 24
RZ17-02
REVISED SITE PLAN SUBMITTED ON MARCH 22, 2017
(Created Cul-de-Sac)
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 9 of 24
RZ17-02
Subject Site from Hopewell Road
Glenhaven S/D
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 10 of 24
RZ17-02
Hopewell Place S/D
Vickery Crest S/D
SUBJECT SITE AND BACKGROUND:
The subject site contains 14.565 acres and with two single family dwellings and is
located on the west side of Hopewell Road with Vaughn Drive to the east. The
site is located within the Agricultural, Equestrian, Estate Residential (AEE)
designation of the City of Milton 2035 Comprehensive Plan Map recently
adopted on October 17, 2016. Staff also notes that this property is within the
Rural Milton Overlay.
The applicant is requesting a rezoning to R-4A (Residential) with minimum 15,000
square foot lots to develop 17 single family residences on at an overall density of
1.16 units per acre.
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 11 of 24
RZ17-02
SITE PLAN ANALYSIS
Based on the applicant’s revised site plan submitted to the Community
Development Department on March 22, 2017, Staff offers the following
considerations:
DEVELOPMENT STANDARDS – SEC. 64-577 - R-4A (Single Family Dwelling District)
and Rural Milton Overlay*
Development Standards Proposed Development
There shall be a maximum
height limit of two stories with
the maximum height of 28 feet
from average finished grade to
the bottom of the roof eave.*
None indicated.
Minimum front yard – 35 feet 35 feet
Minimum side yard as follows:
Adjacent to interior line: 7 feet
Adjacent to street: 20 feet
7 feet
20 feet
25 feet between homes
Minimum rear yard –25 feet 50 feet
Minimum lot area – 12,000 sq.ft. 15,000 sq. ft. and 1 acre adjacent to Hopewell
Road
Minimum lot width shall be 85 ft. 85 feet
Minimum lot frontage shall be
35 feet adjoining a street
35 feet
Minimum heated floor area shall
be as follows:
For less than two-story dwelling:
1,200 sq. ft.
For two-story dwelling: 1,320
sq.ft.
3,000 sq. ft. – 1 story
4,000 sq. ft. - 2 story
LANDSCAPE STRIPS AND BUFFERS
The proposed development shall comply with Article III, Tree Preservation and
Administrative Guidelines within the Zoning Ordinance, Sec. 64-237 (g) of the
Zoning Ordinance which states “Unless otherwise specified, lots developed with
single-family detached dwelling units are not required to provide landscape
areas or zoning buffers”.
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 12 of 24
RZ17-02
OTHER SITE PLAN CONSIDERATIONS
The original site plan indicated inter-parcel with Vickery Crest to the north, this
connection is not required by either the Fire Marshal or the Transportation
Engineer. Since that submittal, the applicant has provided a revised site plan on
March 22, 2017 that shows the street as a cul -de-sac with no connection with
Vickery Crest and the number of lots remain the same.
In addition, the site plan does not indicate sidewalks along Hopewell Road and
the interior of the subdivision. At the time of the Land Disturbance Permit, the
developer shall be in conformance with Sec. 48-562, Streets, Sidewalks and
Other Public Places. At the Planning Commission meeting, the applicant stated
that they would include the required sidewalks.
Staff will condition the two one-acre lots adjacent to Hopewell Road with the
Rural Viewshed since R-4A zoning district is not required to provide a Rural
Viewshed.
The Intergovernmental Agreement for the Extraterritorial Provision of Sewer
Service with Fulton County and the associated map indicates that sewer service
infrastructure was fully installed prior to the date of the agreement. This
recognition shall not be construed as allowing new sewer connections within this
area and new sewer service shall not be authorized within such areas.
ENVIRONMENTAL SITE ANALYSIS
The Environmental Site Analysis (ESA) report is sufficient and sati sfies the
requirement of Sec. 64-2126. The applicant has stated the following:
“The specimen trees have been identified and are shown on the site plan. There
is no Zone A floodplain on this parcel per official FEMA flood map. There is a
stream flowing through the southwestern portion of the property that has been
located, and the City buffers have been incorporated into the proposed site
plan. Wetlands located on the site are located within the 25 foot stream buffers
No construction activities are proposed in any stream buffers. If constructed, the
subdivision would have to gain approval of a 3-phase erosion control plan and
best management practices to mitigate any downstream effects. Our field
inspections discovered no vegetation or wildlife, including fish, listed on the
environmental protection list. Our field observation revealed no archaeological
or historical sites located on this property.”
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 13 of 24
RZ17-02
ARBORIST COMMENTS
Per this plan, 7 significant specimen trees are to be impacted or removed.
Replacement for said trees will be 219 (4”) caliper trees. There are additional
specimen trees along Hopewell that shall remain undisturbed. Nice young
hardwood growth at northern portion of the site. Much of site will be cleared
with exception of state waters buffer area to the south.
CITY OF MILTON FIRE MARSHAL
The subdivision is allowed to have only one entrance based on the small number
of houses (though the one to the north only has one entrance, the ordinance
did not change until after that subdivision was platted and built).
The preference would be that the connection be made. However, from a code
perspective, it is not required.
TRANSPORTATION
A new entrance is proposed approximately 270’ south of Glenhaven Drive
(on east side of Hopewell Rd) and 970’ south of Hopewell Place Dr.
(existing entrance to Vickery Crest) per the site plan. These meet the
driveway spacing criteria.
Average Daily Traffic volumes for 2014 on Hopewell Rd is 9170 vehicles per
day.
Intersection sight distance looking both east and west at new proposed
entrance is over 500 feet per the site plan.
Trip generation and distribution
ITE Trip Generations
Single Family
Homes
Daily Left In Right In Left
Warrant
Right
Warrant
17 lots 163 58 25 175 75
Turn lanes warrant for new entrance to be determined based on number
of lots
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 14 of 24
RZ17-02
FULTON COUNTY BOARD OF EDUCATION
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 15 of 24
RZ17-02
FINANCIAL MODELING RESULTS
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 16 of 24
RZ17-02
PUBLIC INVOLVEMENT
On February 28, 2017 the applicant’s representative was present at the
Community Zoning Information Meeting (CZIM) held at the Milton City Hall. There
were approximately 15 people in attendance at the meeting. They voiced their
objections to the proposed development with the following comments:
1. It is against the 2035 Future Land Use Plan for minimum one acre lots that
was just approved in October 2016.
2. It will cause additional traffic within Vickery Crest and the area in general .
3. The residents are tired of additional homes being built that are not
consistent with the approved Future Land Use Plan for AEE (one acre lots).
4. Want to be assured that the new homes with be as large as the existing
homes in Vickery Crest and not connect with Vickery Crest.
5. Residents of Brookshade (north of Vickery Crest) are concerned that if this
property is rezoned to R-4A then the property south of Brookshade will also
be rezoned to higher density.
PUBLIC PARTICIPATION REPORT
The applicant conducted the Public Participation Meeting on March 9, 2017
from 6:30 to 8:30 p.m. at the Brumbelow-Reese Office, 13685 Hwy 9 North. The
applicant also met with the Vickery Crest HOA on February 24, 2017. There were
three people in attendance. The following issues and concerns were expressed:
1) The density of the development.
2) How close to the rear property lines could the houses be built.
3) Separation distance between houses.
4) Square footage of houses.
5) Price of new houses.
6) Street connection with Vickery Crest.
The applicant responded to the issues and concerns with the following:
1) The density of the surrounding properties and subdivisions match or exceed
the density of the proposed development.
2) Revised site plan to increase setbacks and separation.
3) Clarified building square footage.
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 17 of 24
RZ17-02
CITY OF MILTON DESIGN REVIEW BOARD COURTESY REVIEW – March 7, 2017
1) Can the entrance line up with Glenhaven entrance?
2) Questioned if the lots that include the stream buffer are large enough to
accommodate a swimming pool without any variances?
3) Can the large specimen trees be saved?
Standards of Review
(Section 64-2104) Planning Staff shall, with respect to each zoning application,
investigate and make a recommendation with respect to factors 1 through 7,
below, as well as any other factors it may find relevant.
1. Whether or not the proposal will permit a use that is suitable in view of the
use and development of adjacent and nearby Property?
The proposed 17 lot subdivision consist of lots between 16,010 and 22,864
square feet in size. There are one acre lots that abut Hopewell Road. To
the north is Vickery Crest subdivision which has developed lots between
15,000 and 20,000 square feet in size adjacent to the subject site. To the
east, is Glenhaven Subdivision zoned T-3 (Transect Zone) developed with
large common areas along Hopewell Road and minimum 5,000 square
foot lots within the development. Also, to the south east within the City of
Alpharetta is Cottonwood Estates Gracious Living Retirement Facility
zoned C-2. Further to the south east is Orchards at Hopewell also within
the City of Alpharetta zoned R-8. To the south of the subject site is
undeveloped R-15 within the City of Alpharetta. To the west is Andover
North subdivision within the City of Alpharetta zoned R-15. The proposed
development is consistent with adjacent and nearby developments in the
area.
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 18 of 24
RZ17-02
Existing uses and zoning of nearby property
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 19 of 24
RZ17-02
Location Parcel / Zoning
Petition
Zoning / Name Approved
Density/Min.
Heated Floor
Area
North 1
RZ04-144/
RZ05-135
CUP (Community Unit Plan)
Vickery Crest S/D
1 u/a (RZ04-144)
Min 18,000sq.ft.
lots / 2,500 s.f.
1.88 u/a
Min 15,000 sq.ft.
lots/ 2,500 s.f.
1 acre lots along
Hopewell Rd
and north
portion of
Subdivision.
1.88 u/a
(RZ05-135)
20,000 s.f. adj. to
Andover Norh,
18,000 s.f adj. to
Providence Oaks
S/D, 1 acre for
septic lots and
15,000 s.f. for
remaining lots.
2,500 s.f. heated
floor area
Further
Northeast
2
RZ03-122/
RZ03-41
R-3 (Single Family
Residential)
Milton Place
1.64 u/a
2,750 s.f.
1.67 u/a
2,750 s.f.
1 acre lots along
Hopewell Rd.
Further
Northeast
3
RZ95-21
R-3 (Single Family
Residential)
Hopewell Place S/D
2 u/a
1,800 s.f.
1 acre lots along
Hopewell Rd.
Further
Northeast
4
RZ98-81
T-3 (Transect Zone)
Developed under CUP
(Community Unit Plan)
Southfield S/D
2.5 u/a
1,700 s.f.
East 5 T-3 (Transect Zone) 3.46 u/a
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 20 of 24
RZ17-02
RZ12-16/VC12-06 Developed under NUP
(Neighborhood Unit Plan)
2,700 s.f.
East 6
City of Alpharetta
C-2
Cottonwood Estates
Gracious Living Retirement
Facility
Multi-Family
Southeast 7
City of Alpharetta
R-8
Orchards at Hopewell
(Minimum 8,000
square feet lots)
South
and west
8
City of Alpharetta
R-15
Andover North and
Lantern Ridge
(Minimum 15,000
square foot lots)
South 9
City of Alpharetta
R-15
Undeveloped
(Minimum 15,000
square foot lots)
Northwest 10
RZ93-035
R-4A
Providence Oaks S/D
2.14 u/a
2,500 s.f.
50 foot setback
adjacent to
AG-1
2. Whether or not the proposal will adversely affect the existing use or
usability of adjacent or nearby property?
It is Staff’s opinion that the proposed development may adversely affect
the existing use or usability of adjacent or nearby property based on the
fact the 2035 Future Land Use Plan Map recommends that the subject site
be developed AEE (Agricultural, Equestrian and Estate Residential) w hich
requires one unit per acre and one acre lots.
3. Whether the property to be affected by the proposal has a reasonable
economic use as currently zoned?
The subject site may have a reasonable use currently zoned AG-1
(Agricultural).
4. Whether the proposal will result in a use which will or could cause an
excessive or burdensome use of existing streets, transportation facilities,
utilities or schools?
It is Staff’s opinion that the proposal may cause a burden on existing
streets and schools if approved.
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 21 of 24
RZ17-02
5. Whether the proposal is in conformity with the policies and intent of the
land use plan?
City of Milton 2035 Comprehensive Land Use Plan Map – Agricultural,
Equestrian, and Estate Residential / INCONSISTENT
Inconsistent with the following Plan Policy:
We will encourage development that is sensitive to the overall
setting of the community and will contribute to our community’s
character and sense of place.
Proposed use/density:
Single Family Residential at 1.16 units per acre is inconsistent with the
recommended density of one unit per acre for Agricultural, Equestrian,
and Estate Residential.
Whether there are other existing or changed conditions affecting the use
and development of the property which gives supporting grounds for
either approval or disapproval of the proposal?
The proposed development is inconsistent with the Plan Map
recommendation of Agricultural, Equestrian and Estate Residential which
requires minimum one acre lots. The Plan Map was recently approved by
the Mayor and City Council in October, 2016. Previous zonings and
development adjacent to and surrounding the subject site were
approved prior to the most recent Comprehensive Land Use Plan Map
adoption. Based on these facts, it is grounds to recommend DENIAL of
RZ17-02.
6. Whether the zoning proposal will permit a use which can be considered
environmentally adverse to the natural resources, environment and
citizens of the City of Milton?
Based on the number and size of specimen trees to be removed, it is
Staff’s opinion that the proposed use may be environmentally adverse to
the natural resources, environment and citizens of the City.
CONCLUSION
The proposed 17 lot single family subdivision is inconsistent with the City of
Milton’s 2035 Comprehensive Land Use Plan Map for “Agricultural, Equestrian,
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 22 of 24
RZ17-02
and Estate Residential”. Therefore, Staff recommends DENIAL of RZ17-02 to
rezone from AG-1(Agricultural) to R-4A (Single Family Residential). A set of
Recommended Conditions are included if the Mayor and City Council chooses
to approve this petition.
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 23 of 24
RZ17-02
RECOMMENDED CONDITIONS
If this petition is approved by the Mayor and City Council, the rezoning of
property located on Hopewell Road it should be approved for
R-4A (Single Family Residential) CONDITIONAL subject to the owner’s agreement
to the following enumerated conditions. Where these conditions conflict with
the stipulations and offerings contained in the Letter of Intent, these conditions
shall supersede unless specifically stipulated by the Mayor and City Council.
1) To the owner’s agreement to restrict the use of the subject property as
follows:
a) Single family detached dwellings and accessory uses and
structures.
b) No more than 17 total dwelling units at a maximum density of 1.16
units per acre, whichever is less, based on the total acreage zoned.
Approved lot/unit totals are not guaranteed. The developer is
responsible through site engineering (at the time of application for a
Land Disturbance Permit) to demonstrate that all lots/units within
the approved development meet or exceed all the development
standards of the City of Milton. The total lot/unit yield of the subject
site shall be determined by this final engineering.
2) To the owner’s agreement to abide by the following:
a) To the revised site plan received by the Community Development
Department on March 22, 2017. Said site plan is conceptual only
and must meet or exceed the requirements of the Zoning
Ordinance, all other applicable city ordinances and these
conditions prior to the approval of a Land Disturbance Permit.
Unless otherwise noted herein, compliance with all conditions shall
be in place prior to the issuance of the first Certificate of
Occupancy.
b) All areas which are not part of an individual lot and held in
common shall be maintained by a mandatory homeowners
association, whose proposed documents of incorporation shall be
submitted to the Director of Community Development for review
and approval prior to the recording of the first final plat.
Prepared by the Community Development Department for the
City of Milton Mayor and City Council Meeting on April 24, 2017 (First Presentation on April 10, 2017)
4/5/2017 Page 24 of 24
RZ17-02
3) To the owner’s agreement to the following site development considerations:
a) Minimum front yard – 35 feet
b) Minimum side yard as follows:
i. Adjacent to interior line: 7 feet
ii. Adjacent to street: 20 feet
iii. 25 feet between homes
c) Minimum rear yard –50 feet
d) Minimum lot area as follows:
i. 15,000 sq. feet.
ii. 1 acre adjacent to Hopewell Road
e) Minimum lot width shall be 85 feet
f) Minimum lot frontage shall be 35 feet adjoining a street.
g) Minimum heated floor area shall be as follows:
i. For one story - 3,000 square feet
ii. For two story – 4,000 square feet
h) Lots 1 and 17 (adjacent to Hopewell Road) shall be incompliance
with the Rural Viewshed pursuant to Sec. 64-416(k).
4) To the owner’s agreement to abide by the following requirements,
dedication, and improvements:
a) Access to the site shall be subject to the approval of City of Milton
Department of Public Works, prior to the issuance of a Land
Disturbance Permit, Subdivision Plat or Certificate of Occupancy
(whichever comes first). Entrance(s) shall conform to Chapter 48
Streets, Sidewalks and Other Public Places of the City of Milton
Code of Ordinances, or be reconstructed to meet such criteria as
required by the Department of Public Works.
5) To the owner’s agreement to abide by the following:
a) A stormwater management concept plan shall be submitted and
approved by Milton Public Works Department prior to submission of
land disturbance application.
Page is too large to OCR.
PUBLIC PARTICIPATION PLAN REPORT
FORM E
Applicant: Fuqua & Associates, Steve &Peggy Fell petition No. IZZ 17� Q E
1. The following parties were notified of the requested rezoning/use permit:
See attached.
2. The following meetings were held regarding this petition: (Include the date, time
and meeting location)
Date: �.-14� 17
Public Participation Meeting - 3/9/17, 6:30-8:30pm, Brumbelow-Reese office, 13685 Hwy 9 N, Milton, GA
DRB - 3/7/17, 6:OOpm, City of Milton
CZIMCity of Milton
Vickery Crest HOA Meeting - 2/24/17, 5:OOpm, Vickery Crest
3. The following issues and concerns were expressed:
(1) The density of proposed development, (2) how close to rear property lines the
houses could be built, (3) separation distance between houses, (4) square footage
of houses, (5) price of new houses, (6) street connection
4. The applicant's response to issues and concerns was as follows:
The density of surrounding properties and subdivisions match or exceed the density
of the proposed development. We revised the site plan to increase setbacks and
separation. We clarified the building square footage.
5. Applicants are required to attach copies of sign -in sheets from meetings as well as meeting announcements,
notices, t7yers, letters, and any other documentation which supports the opportunity for public input.
Attach additional shoe/s as needed.
City of Milton Community Development _ 13000 Deerfield Parkway, shite 107E --Milton, GA 30004 � 678-242-200
Rezoning Application Page 1 �
BRU1V1BE1LVW-REESE & ASSOCIATES, INC.
Land Surveyors, Land Planners, Development Consultants
13685 Highway 9 N
Milton, Georgia 30004
Phone 770475-6817
Fax 770-5694948
Email: brassinc@comcast.net
Public Participation Meeting — Date:_Thursday 3/9/2017_Time:_6:30-8:30pm
Location:Brumbelow Reese office at 13685 Hw,y
G:\Land Projects\2013-2d3A\Documents\REZONING DOCS\Public Participation Sign In.docx
NAME
ADDRESS
CONTACT (phone or email)
Steve Damsker
i Providence Oaks S/D
Phone call on 2/24
?
"If
40PROM 11 be 10 14110941liple,
61,1111,
�D-....4400.,...._..
.{................... _.i
4444..mob 11660914........................
_........_. RED 41
_......,.,_.........,__.........._....._._._.......................,,.............................sees ... "it .. room ..,, tell ....eve "Ism ,.....
_.........._........_.........NMI ..,....................
1"to ......................._.......,_................................................................ ........... ........... ................_.......__...............
......0.............................
__....4444. . .... I ...... .................__..
_ _.... votes ... .......__ 4444 _ ._....._...._......,....._,_............_._.......,_.............._..........................,.........._.............,.,.............._,...._...................._.........
1
G:\Land Projects\2013-2d3A\Documents\REZONING DOCS\Public Participation Sign In.docx
Land Surveyors, Land Planners, Development Consultants
13685 Highway 9 N
Milton, Georgia 30004
Phone 770-475-6817
Fax 770-569-4948
Email: brassinc@comcast, net
February 13, 2017
Hopewell Road Community
Re: 12800, 12830, 12850 Hopewell Road
Dear Neighbor:
We are representing Fuqua &Associates and Steve &Peggy Fell in their application to obtain a
rezoning of 12800, 12830, & 12850 Hopewell Road being Tax Parcels 2248011080262, 22-
48011080155, and 2248011080239 from AG -1 to R4 -A for the construction of a single family
residential subdivision. The applicant is proposing 17 lots on 14.6± acres at a density of 1.16
units per acre. The proposed minimum lot size will be 15,000 S.F. and proposed minimum house
size shall be 3000 S.F. The Comprehensive Land Use Plan Map (C.L.U.P) colors these particular
properties as low density residential. The C.L.U.P. appears to have created a small island of low
density inside a large area of medium density, high density, and office and commercial uses. The
subject property was formerly three residential acreage tracts that are now vacant. The property
is wooded with a mix of mature growth and secondary growth pines and hardwoods. There is a
small stream and abandoned pond on the southwest section of the property. The property abuts
the City of Alpharetta on the south and west (R-15 Zoning - 15,000 S.F. lots). The property to
the southeast across Hopewell Road is in the City of Alpharetta and is zoned C-2 (current use
assisted living facility). The property to the northeast across Hopewell Road is in the City of
Milton and is designated T4 Deerfield/Highway 9 Foran Based Code (current use high density
residential - 5500 S.F. lots). The property directly to the north is Vickery Crest Subdivision in
the City of Milton. It is zoned CUP and was developed with 15,000 S.F. lots. There is an
existing sanitary sewer line through the subject property. Public utilities are available on
Hopewell Road. The proposed subdivision provides for the City of Milton buffers on the stream
that traverses through the southwest section of the property. The proposed subdivision shall be
accessed via extending the existing dead-end street Donegal Lane through to Hopewell Road in
keeping with the City's policy of interparcel connectivity and bringing the existing Vickery Crest
S/D into fire protection compliance. There are no proposed variances to the Development Code
in this proposed rezoning. The applicant is seeking to develop a neighborhood similar in lot size
and character as the adjoining Vickery Crest S/D and other neighborhoods in the immediate area.
The subject property
lies in an area designated by the City of Milton as "Milton Lakes". This
area is in the southernmost section of the City bordering the City of Alpharetta. This area
transitioned in the late 1990s to mostly suburban neighborhoods with a mixture of lot sizes. The
G:\Land Projects\2013-243A\Documents\REZONING DOCS\Public Participation Letter.docx
Page 2
Februm 13. 2017
City of Milton Comprehensive Plan 2030 designates this area's future development for new
residential neighborhoods to primarily match the mix of housing types & styles of established
neighborhoods in this character area. Furthermore, the C.L.U.P. designates that future residential
development should reflect an average of the current diversity of densities and housing patterns.
In our immediate area, all of the City of Alpharetta properties (south and west) are zoned R-15
(15,000 S.F. lots) or are already developed 15,000 S.F. lots. To the east is City of Alpharetta
commercial zoning with an institutional use. To the northeast (Glenhaven Subdivision) and north
(Vickery Crest Subdivision), the City of Milton subdivisions are developed with 5,500 and
1500 S.F. lots respectively.
The applicants have owned this property for many years. It was the intent that this property
would be a future phase of Vickery Crest. Vickery Crest was designed with the street and utility
layout for the future expansion. The economic downturn around 2008-2012 caused the
cancellation of these plans. Although the property is zoned agricultural, it is not practical for
farm use due to size restrictions and surrounding neighborhoods. One acre estate size lots and
the necessary house size that economics dictates would be a very risky choice in this immediate
area. The applicant desires to develop a residential single family neighborhood similar to the
neighborhoods in this area. Should the rezoning be approved, Fuqua & Associates will be
building the new homes in the proposed subdivision. It is our opinion that the proposed rezoning
and use for this property conforms to the stated future land use plan as laid forth and adopted by
the City of Milton in the text for the Milton Lakes character area. We feel that the proposed
subdivision and the quality of homes that Fuqua has built in the Milton area for over 30 years
would be an asset to the city and matches the surrounding neighborhoods. Finally, this proposed
neighborhood would be a reasonable choice for this particular site and area.
There is a Public Participation Meeting scheduled for Thursday, March 9, 2017 from 6:3 Opm-
8:30pm at our office (address listed above). This meeting will allow the neighborhood to ask
questions and view the proposed site plan. The City of Milton has scheduled the following
meetings: Community Zoning Information Meeting 02/28/2017 @ 7:00 pm, Design Review
Board 03/07/2017 @ 6:00 pm, Planning Commission Meeting 03/22/2017 @ 6:00 pm, Mayor
and City Council Meeting 04/24/2017 @ 6:00 pm. Also, we may be reached via telephone or
email as listed above. We look forward to seeing you on March 9, 2017.
Sincerely,
BRUMBELOW-REESE &ASSOCIATES, INC.
Scott D. Reece
G:\Land Projects\2013-243A\Documents\REZONING DOCS\Public Participation Letter.docx
El+& Plow mailed wrFh Ici+
`ot x09\ r O
33
FF
zl �mg :.
I c MirIF
l ,
p IN
FIN F
\ /,to% 1 aM' \ r
IF
,
_ M
' q4" Wig' im
0 poll
It \ _ ``..;f r y\, . y'� , '\ �\ h _OF
•\� \.Np
` .%ppI951` \`'\'\ .\ r➢'F '1 ♦.. '••.\OIL W
11 -FILL IN I OIL
III I
Fort IF
lop
polo 41 1
er
"LL ! 14
tvd
O
o
?I
REZONING SITE PLAN FOR
LOCATED IN:
�
sr 6)
D
R'
t y 1Je
rd {
>i6R170K� Sx fSE�rc'•.
�
a
Rz,
LAND LOT(S): 1707, 1108
p
�
�
pool,
'ILLLook1i�
DISTRICT: 2, SECTION:2
$
s�tl0 1^1' NI(11�OLL
`83A03Nv�-
g
_ `OTT j 4pold
�
W
}bFool Za 2t r r4L
V
x
z
CITY OF: IAILTON
3
3
Ptl vst
y
z
m
ILL. Olt
HO?EWE�I
COUNTY OF: FULTON
pool
��ao
Ito
W
S
�5
400 - Pq - y6yioA} :: •-f
iT
Sr KORtROPC y4. loop..
Of -,� ]` J'O RA E1,Nttt
lot
��3Ytl63t1 it s �a
0
^l
LIZ, NbFJt
y
ttr,:
e0N Utl038f�itl3C)FZ £dOtl
AL
J,
_
Fla
•\� \.Np
` .%ppI951` \`'\'\ .\ r➢'F '1 ♦.. '••.\OIL W
11 -FILL IN I OIL
III I
Fort IF
lop
polo 41 1
er
4 � 1
�.l 1 l •
o^ 7n Z I and \ _ tri'•..\ / , \ LF -`L N_WZM' :01
=
L�i_P"gI_J `I "'%Or
--. ``\• - \` IN, o, Q �" zl'! l 41. 111 IV (N aoO ..�,i
?m5•#�- `t% ��\ i plot\ - •\'C\?/�i\�c, \, \\.,\ \ 4''\ -_.� I,�\ owR�2-.�L5J9z\� 3mg i �� 4�1
, \-
y,�.f, \.. 'f `•, \ -.\pop
1 _-4I. '__y-fi'� v '7`t\�LQ�IoJ_�qm
I FILL
pop" I For
op
For7. FILL,33'' 87 %7S l' 'fl \ \�`,. \ c te
°_ V'�1 - \ \r D �IArIDLOTLWE- /'!f, f �'�,•` \ `i FILL!' /1%, p i; Or f 1 T --__ N0045' 'E' -LM OE AIPwvtEnA "34297'_--f'" ' ` 7007'! / ..�— J''..• -
y. — - / `, 1 'y:../• - Y Z ^ Y = VS ', Giv OF MIT➢N' 40'9 3n�'1, #j� , _
1• E i -�/ J `\� - `I IF .\... \ \ N..;I _ ; \ - - r - I..'--. p� I ---- unD \o7lY+E
E " ,! 1 '' N.
i t __�/---'-'-1' J ' £ J_ 'woe.
r. 2
o vi /j '� '- \..., \ �'. \ Fir Q1 7. hI- / aRsl' J --j. •F/ isTrLetr iY IF -1 'r�\ fl— D 7!T - --- -
Mon L�
OIL
z or OF
to
tip
LL
i; • 1,/-� - Escs\\ `� 1 lil `\ i ri,` plot_��_.•.. �'�jy�" ( �"
//-�,�K`R':\ \ •\, 1- n '..- J _ J I I ,I y1 -_g :5 Q O
-Y 3J- ',I ^\ t♦ Il \ y."'u IF I \' ♦' //'• - ' I.OF .._."Jl• g
FILL�- / - \ �• -\ g \ mm O \. \ III '♦ ♦ O 1 4' ._C m1 FN
cf:- ab - \ :1 2m ppb. ,,\ I �1 Q J ♦ \ r I Q Gf
1 \.ry , •\ Lot,..
UP pop, I J I- \ �,rool 1i, J,.i' _ J7 1 A'�.
ve♦� `S`is.r �.�` \\Q \ `nLn m�Z-'•� 1` lil J �'\^?OF IF \•'\IN t• '/\� I �(o{�".p��I ') O_ S v
1`rr. \sOF
__ -�` .♦♦-_♦\ \ \y '.�': `1 �; :I,1I Ih - .\ollp.!'" �`�_L`a•.{,) _ $ �°
l.
pop
IF.
IF
VIM
I \ `r _ ae \` \ �\ :..;t - �\I' Q�� I ♦ X �'/ \. f - rDONEGALLAME
z 4 . ,
z;�'ag ;aI I -\ `IF I .11 t rrf`as rJ hse 'rev:
9g I/ OFF
_ �''' _ cry �\` \�;' I $ (Q!i % 1 oll
rA
lat LF lo—F OF
,.�_`•��-yfi-J.SIB L
%I FILL IF
0 OF
mI 'lot ' '-LF.. .11 1' �;;--.,IBS,-- 1A- r\ II ,���jy 4r II,4 / - _ r - - - 'o0p ltow
Not
m�, z•� :\'' , i I'6y.Off. 'li ` "Fool`\a1.ma 1 IF
f, �jm` 1Lotti m ' i ,`' 1 �.'Ir lY 1PAbracooggz AAAONTA9mo$ T :' _k IF
_,D -I gqmoop0AX2 r./,. 'NPr 1' _ m.
O �InnFp` ZZ 47 a QI l 1-X7'8.8It
ZV FF pop
pA-IDSDIllmm A ~mN �..pm ���'' 1,. 1' I�/I r r` --:-�1 'GJ$Doll Foltz CAN 0 It Alto OFop It pw
Z��rn�p00 Om Z • 1 /11 r J \ /�'�.__.=1ePx 1 u ?ii Ju)
T�O ~O��pOZ2� ul^,C > '..1•.:ml♦�
m__v'a'_'
OpAy<>�p3lNvOy+7 >O -I ��
TKI' 2< O D> O1T ll %:: I f.I \II y ) I� 7 I •J �-,Q
Zyv�2i�� "�� ��n af^ pYp,, y 6iJLot yJ ILL
I
m��, mmaVOy� ZZn A d.9v opot,.^'' _J •\ Iv I I PA Q
��^I AyOo F "'O� m ti�. - •`i';�'-pq; ( ` My ,41, _ !''. - I -I. r
po D Lot
/N.f LL I
f NLoopy mo�� D''' Y ,£�,/j� f'For' %'"\y.- $ I._^ _ 7-.._.% IS
pz
-
�-iV m F OF of
AA� /¢'.'/ISI {. J - JI ,N o1p'
FA
g s �z8m y T Ir •i/ X/ \ , /,ao ,`v'sc I'� v 1O #� �i __ nro':. 8.' I�� `\
co Z Ory �j'- a7�• ,E,a5P .fr'+ i YOA ,o .Q I r1
It
T o gg i p1 `/\Jm'i $ /.'J 1 1 4l low
Yap'
M v o .... � it - t, M � l(rmj ' &� 14 .' FILL
g --
g o f 7 r 3 Is
5? to IFIr aI�oF FILL Or 0
IF
vIF F� r
�01p6l,/J �'+� ,,'O ,114 on tol r 14 � pop <?'z i /l� J `ml I 2, J�J
. fm ` +� i. l ::3 `` \`- By` .J.` ` IIF J _ Ibry: —j l IFt �'
l �•TI z • _._ f.7-^_. % ir' rs�i:'_._101A.I.
, f i' yiT
IT /I
OF
/IF to prof PA.
�/i Lot` ` 4 mr %i 7, J XP
• __
,/ 'Y n .; ♦ / / \ III.111,
! g /i/. :�� '\.\ �. a<♦` ♦.\,\,: �'- &` r mei ..-\/• ' / `'y, I- A.
It For I r j4'-'. ♦ I l �I. X.
a/ TT mak"' `e
OFF 0F b OF FILL X No. wool
vc
It Fog
I s�100 w /�/f OF \III
,,\'t,Tr` - N of I All IFF,
OF OF \� 4a\. aFr/ J/ `�J ; OIL cv#� .N vmroao� �tcFrnG
i 7> 9
/ m a 11 / ! - / • /- - - ymFa I o gg
to
IF
Z IF
Tc
l // O i ♦ i� / IIF j O r 1• S cSQjmj�gno.-monoi
I' - 'lei/,- "I \ r /Flom :� 1�. I '`\ \ / "� f, - /� \ Ii ! r J IfI II J �s a 3fy"`C 0Ap 0C IF -In
eQ'o
-4c "Fol
It
4 r •.fr
�i / L: 'I/ .p / ). ��; l II..Ir Avg"y.,`- � �mz
w isOF \ 1' mpoll
/ ..1 ♦ ♦ l IlmI °
t IF
.`J J I J` VY %F 'a $OF N7 _ �♦ ♦.1 w."i !lool /'C\ 1 �,llIT 9 \`♦ l'7' Irr rrt 3
/poll 19 -_ n
I pop F- Nof
7� l/jl /f r ay !OFF r. / / or, ss LL' \\ )— /! uI 3mrElm, o'mI poll, '$">°aFH F� mmmv
-b'° Pl�o / 9$ .�" II to III
20 tt�l'Ao/ j / �/ - r `I\Is OFF 4 v -__-%/4'1 �$ S r
Sv17 4 `/•�.ao�ppsEeec`,vos�YR \' 'r / m ` �v___ /� 11 - imp Le--� s,'�1'^`=o��'r�=4In $+
Sot, A(Q•rG i ID / tel RO YIiW{RY � p�?S '' ' ,� - r / / o - y g '`.\ __-�P g lJ I d �. Y $ � ¢ y � ~ g SI
V o Al i z
c r "I Y� / 6
V . lw OP x' 07,1" 7 ElYB� '1 r Qm"' \ .\ yrz
LAN E r¢O p •Y / /I J C,`_
\�'`-~•�-. DEoi.IIQB 'g?.__; _' £ -o /1,>#- r ,i --IN u +> 7-_-,7'� J Il '-._- z~ $F.^za no':
IF -
e F,
Lot �Fpll
._� o hor
•: op-_ "\ J j ' R'A'Y �'t yJ r FFFL r a � ,..., y `I� N� ^ I �. .�s � R o a
m _Y_ _ --- \FILLm "J I ~%LOF - -rte° '`j� it FILL i'- rl 3Vo
y FToldIN It pop F lopt r lot proloppp� OF
IFF. It
--,..•1.tiW C^ 1 r,___.._ -le_� � •c � ,I.r ,/ g �;��� II - g
�--1-.PEP ��- I'^,
poll lo "Llooll �`Ltccl poll top,
F y' -If
.:�pNy' ,.pa =e HOPE a —.1136.
7 o X, P - PonfyV Pw�ETLp lig JJD
X ) m ; °! 9t N LED SPEED S•3.
Jr ;� g-.,•.;.-. SOUTH. 4S MPN 1T'
OF
/ ' 35 Mpt,
So.i' swnFLN ST
SOyr AACE •
' Imo• /� 'N'S402 SM'MOr37.V•CE
I I7QiiN..
i
"LL ! 14
tvd
O
o
?I
REZONING SITE PLAN FOR
LOCATED IN:
�
sr 6)
D
R'
t y 1Je
rd {
>i6R170K� Sx fSE�rc'•.
�
a
Rz,
LAND LOT(S): 1707, 1108
p
�
�
pool,
'ILLLook1i�
DISTRICT: 2, SECTION:2
$
s�tl0 1^1' NI(11�OLL
`83A03Nv�-
g
_ `OTT j 4pold
�
W
}bFool Za 2t r r4L
V
x
z
CITY OF: IAILTON
3
3
Ptl vst
y
z
m
ILL. Olt
HO?EWE�I
COUNTY OF: FULTON
pool
��ao
_ifoppf
R
S
�5
400 - Pq - y6yioA} :: •-f
iT
Sr KORtROPC y4. loop..
Of -,� ]` J'O RA E1,Nttt
��3Ytl63t1 it s �a
^l
LIZ, NbFJt
y
ttr,:
e0N Utl038f�itl3C)FZ £dOtl
- J J 3717lie18 _ JA`' I li D
_
4 � 1
�.l 1 l •
o^ 7n Z I and \ _ tri'•..\ / , \ LF -`L N_WZM' :01
=
L�i_P"gI_J `I "'%Or
--. ``\• - \` IN, o, Q �" zl'! l 41. 111 IV (N aoO ..�,i
?m5•#�- `t% ��\ i plot\ - •\'C\?/�i\�c, \, \\.,\ \ 4''\ -_.� I,�\ owR�2-.�L5J9z\� 3mg i �� 4�1
, \-
y,�.f, \.. 'f `•, \ -.\pop
1 _-4I. '__y-fi'� v '7`t\�LQ�IoJ_�qm
I FILL
pop" I For
op
For7. FILL,33'' 87 %7S l' 'fl \ \�`,. \ c te
°_ V'�1 - \ \r D �IArIDLOTLWE- /'!f, f �'�,•` \ `i FILL!' /1%, p i; Or f 1 T --__ N0045' 'E' -LM OE AIPwvtEnA "34297'_--f'" ' ` 7007'! / ..�— J''..• -
y. — - / `, 1 'y:../• - Y Z ^ Y = VS ', Giv OF MIT➢N' 40'9 3n�'1, #j� , _
1• E i -�/ J `\� - `I IF .\... \ \ N..;I _ ; \ - - r - I..'--. p� I ---- unD \o7lY+E
E " ,! 1 '' N.
i t __�/---'-'-1' J ' £ J_ 'woe.
r. 2
o vi /j '� '- \..., \ �'. \ Fir Q1 7. hI- / aRsl' J --j. •F/ isTrLetr iY IF -1 'r�\ fl— D 7!T - --- -
Mon L�
OIL
z or OF
to
tip
LL
i; • 1,/-� - Escs\\ `� 1 lil `\ i ri,` plot_��_.•.. �'�jy�" ( �"
//-�,�K`R':\ \ •\, 1- n '..- J _ J I I ,I y1 -_g :5 Q O
-Y 3J- ',I ^\ t♦ Il \ y."'u IF I \' ♦' //'• - ' I.OF .._."Jl• g
FILL�- / - \ �• -\ g \ mm O \. \ III '♦ ♦ O 1 4' ._C m1 FN
cf:- ab - \ :1 2m ppb. ,,\ I �1 Q J ♦ \ r I Q Gf
1 \.ry , •\ Lot,..
UP pop, I J I- \ �,rool 1i, J,.i' _ J7 1 A'�.
ve♦� `S`is.r �.�` \\Q \ `nLn m�Z-'•� 1` lil J �'\^?OF IF \•'\IN t• '/\� I �(o{�".p��I ') O_ S v
1`rr. \sOF
__ -�` .♦♦-_♦\ \ \y '.�': `1 �; :I,1I Ih - .\ollp.!'" �`�_L`a•.{,) _ $ �°
l.
pop
IF.
IF
VIM
I \ `r _ ae \` \ �\ :..;t - �\I' Q�� I ♦ X �'/ \. f - rDONEGALLAME
z 4 . ,
z;�'ag ;aI I -\ `IF I .11 t rrf`as rJ hse 'rev:
9g I/ OFF
_ �''' _ cry �\` \�;' I $ (Q!i % 1 oll
rA
lat LF lo—F OF
,.�_`•��-yfi-J.SIB L
%I FILL IF
0 OF
mI 'lot ' '-LF.. .11 1' �;;--.,IBS,-- 1A- r\ II ,���jy 4r II,4 / - _ r - - - 'o0p ltow
Not
m�, z•� :\'' , i I'6y.Off. 'li ` "Fool`\a1.ma 1 IF
f, �jm` 1Lotti m ' i ,`' 1 �.'Ir lY 1PAbracooggz AAAONTA9mo$ T :' _k IF
_,D -I gqmoop0AX2 r./,. 'NPr 1' _ m.
O �InnFp` ZZ 47 a QI l 1-X7'8.8It
ZV FF pop
pA-IDSDIllmm A ~mN �..pm ���'' 1,. 1' I�/I r r` --:-�1 'GJ$Doll Foltz CAN 0 It Alto OFop It pw
Z��rn�p00 Om Z • 1 /11 r J \ /�'�.__.=1ePx 1 u ?ii Ju)
T�O ~O��pOZ2� ul^,C > '..1•.:ml♦�
m__v'a'_'
OpAy<>�p3lNvOy+7 >O -I ��
TKI' 2< O D> O1T ll %:: I f.I \II y ) I� 7 I •J �-,Q
Zyv�2i�� "�� ��n af^ pYp,, y 6iJLot yJ ILL
I
m��, mmaVOy� ZZn A d.9v opot,.^'' _J •\ Iv I I PA Q
��^I AyOo F "'O� m ti�. - •`i';�'-pq; ( ` My ,41, _ !''. - I -I. r
po D Lot
/N.f LL I
f NLoopy mo�� D''' Y ,£�,/j� f'For' %'"\y.- $ I._^ _ 7-.._.% IS
pz
-
�-iV m F OF of
AA� /¢'.'/ISI {. J - JI ,N o1p'
FA
g s �z8m y T Ir •i/ X/ \ , /,ao ,`v'sc I'� v 1O #� �i __ nro':. 8.' I�� `\
co Z Ory �j'- a7�• ,E,a5P .fr'+ i YOA ,o .Q I r1
It
T o gg i p1 `/\Jm'i $ /.'J 1 1 4l low
Yap'
M v o .... � it - t, M � l(rmj ' &� 14 .' FILL
g --
g o f 7 r 3 Is
5? to IFIr aI�oF FILL Or 0
IF
vIF F� r
�01p6l,/J �'+� ,,'O ,114 on tol r 14 � pop <?'z i /l� J `ml I 2, J�J
. fm ` +� i. l ::3 `` \`- By` .J.` ` IIF J _ Ibry: —j l IFt �'
l �•TI z • _._ f.7-^_. % ir' rs�i:'_._101A.I.
, f i' yiT
IT /I
OF
/IF to prof PA.
�/i Lot` ` 4 mr %i 7, J XP
• __
,/ 'Y n .; ♦ / / \ III.111,
! g /i/. :�� '\.\ �. a<♦` ♦.\,\,: �'- &` r mei ..-\/• ' / `'y, I- A.
It For I r j4'-'. ♦ I l �I. X.
a/ TT mak"' `e
OFF 0F b OF FILL X No. wool
vc
It Fog
I s�100 w /�/f OF \III
,,\'t,Tr` - N of I All IFF,
OF OF \� 4a\. aFr/ J/ `�J ; OIL cv#� .N vmroao� �tcFrnG
i 7> 9
/ m a 11 / ! - / • /- - - ymFa I o gg
to
IF
Z IF
Tc
l // O i ♦ i� / IIF j O r 1• S cSQjmj�gno.-monoi
I' - 'lei/,- "I \ r /Flom :� 1�. I '`\ \ / "� f, - /� \ Ii ! r J IfI II J �s a 3fy"`C 0Ap 0C IF -In
eQ'o
-4c "Fol
It
4 r •.fr
�i / L: 'I/ .p / ). ��; l II..Ir Avg"y.,`- � �mz
w isOF \ 1' mpoll
/ ..1 ♦ ♦ l IlmI °
t IF
.`J J I J` VY %F 'a $OF N7 _ �♦ ♦.1 w."i !lool /'C\ 1 �,llIT 9 \`♦ l'7' Irr rrt 3
/poll 19 -_ n
I pop F- Nof
7� l/jl /f r ay !OFF r. / / or, ss LL' \\ )— /! uI 3mrElm, o'mI poll, '$">°aFH F� mmmv
-b'° Pl�o / 9$ .�" II to III
20 tt�l'Ao/ j / �/ - r `I\Is OFF 4 v -__-%/4'1 �$ S r
Sv17 4 `/•�.ao�ppsEeec`,vos�YR \' 'r / m ` �v___ /� 11 - imp Le--� s,'�1'^`=o��'r�=4In $+
Sot, A(Q•rG i ID / tel RO YIiW{RY � p�?S '' ' ,� - r / / o - y g '`.\ __-�P g lJ I d �. Y $ � ¢ y � ~ g SI
V o Al i z
c r "I Y� / 6
V . lw OP x' 07,1" 7 ElYB� '1 r Qm"' \ .\ yrz
LAN E r¢O p •Y / /I J C,`_
\�'`-~•�-. DEoi.IIQB 'g?.__; _' £ -o /1,>#- r ,i --IN u +> 7-_-,7'� J Il '-._- z~ $F.^za no':
IF -
e F,
Lot �Fpll
._� o hor
•: op-_ "\ J j ' R'A'Y �'t yJ r FFFL r a � ,..., y `I� N� ^ I �. .�s � R o a
m _Y_ _ --- \FILLm "J I ~%LOF - -rte° '`j� it FILL i'- rl 3Vo
y FToldIN It pop F lopt r lot proloppp� OF
IFF. It
--,..•1.tiW C^ 1 r,___.._ -le_� � •c � ,I.r ,/ g �;��� II - g
�--1-.PEP ��- I'^,
poll lo "Llooll �`Ltccl poll top,
F y' -If
.:�pNy' ,.pa =e HOPE a —.1136.
7 o X, P - PonfyV Pw�ETLp lig JJD
X ) m ; °! 9t N LED SPEED S•3.
Jr ;� g-.,•.;.-. SOUTH. 4S MPN 1T'
OF
/ ' 35 Mpt,
So.i' swnFLN ST
SOyr AACE •
' Imo• /� 'N'S402 SM'MOr37.V•CE
I I7QiiN..
i
STATE OF GEORGIA
DATE: JANUARY 23, 2017
REVISIONS
1 '-_- 4 �ab�3L
--.. sr
allot OIL M
For
IF n III
lINn S�� _ 0 ma m€z�m-
ggg MM
ILL. OFF
IF
N or NZ' N 1. FIII ILL
to Q
D k
IF
0 ' s
X vNO-rrsr LQXQ
p R c BRUMBELOW—REESE AND ASSOC', INC.
G 4\'p1SiEAFe .� LAND SURVEYING SERVICES, LAND PLANNERS,
DEVELOPMENT CONSULTANTS
1 1 2top' �• A. (GEORGIA LICENSE LSFOD02851
•' '4 13685 HIGHWAY 9 N
=DM t°
H* R� MILTON, GEORGIA 30004-3616
PHONE: 770-475-6817
OEOROIA R,L,S. t 7072 FAX: 770.569-4948
MEMBER OF SA M.S.O.G. EMAIL: BRASSINC@COMCAST.NET
v
O
o
?I
REZONING SITE PLAN FOR
LOCATED IN:
�
m
D
R'
cz
�
z
m
LAND LOT(S): 1707, 1108
p
�
�
WOODLIFF GREENE S/D
DISTRICT: 2, SECTION:2
�
=
x
V
x
CITY OF: IAILTON
z
m
COUNTY OF: FULTON
STATE OF GEORGIA
DATE: JANUARY 23, 2017
REVISIONS
1 '-_- 4 �ab�3L
--.. sr
allot OIL M
For
IF n III
lINn S�� _ 0 ma m€z�m-
ggg MM
ILL. OFF
IF
N or NZ' N 1. FIII ILL
to Q
D k
IF
0 ' s
X vNO-rrsr LQXQ
p R c BRUMBELOW—REESE AND ASSOC', INC.
G 4\'p1SiEAFe .� LAND SURVEYING SERVICES, LAND PLANNERS,
DEVELOPMENT CONSULTANTS
1 1 2top' �• A. (GEORGIA LICENSE LSFOD02851
•' '4 13685 HIGHWAY 9 N
=DM t°
H* R� MILTON, GEORGIA 30004-3616
PHONE: 770-475-6817
OEOROIA R,L,S. t 7072 FAX: 770.569-4948
MEMBER OF SA M.S.O.G. EMAIL: BRASSINC@COMCAST.NET
�.� v fs e ds f+c IY14 (D jm�ME
TINFF
IN
T ( m
g \
cCIII
!' \
INNN ox,
oil°� I I' NI�,. 51° \ 2oro>i 1 tN o`I in
'
FF
; For
N It Ill
�I 1
—
IOU
—
—
A
]3i+ia oI tfA1
ee%k i ofd
CrFF
rP Sf�v
o^
J/ .
- Z
/ I1ROCkF 1)
��drdrd, Fla
I i. xrif0 tl Nljll
O
3$
�,
i
NNS
J I00 +r 1
z
l
CAf F
Z
S
o. r.
c
fir, s
H�FEWELIF.
a
Q.
° R
'��r
ddddd�ON
dt;THP�OR/qA
�..
SiG£�- Fti9
olo?r xrja+Er ILL
a'3jvtlN3 t �rA 1 a +Ri
I
�a ammolm
-TSU, G k015NIM T� d0 I-. •\3
/ONO itl]H 1V 3o Y� 3d Dtl 1NIM\ of\n\\S°c '
t J 1961a E II LJrN.smr-�i
�c>?
a 9— ,s ,�
�q k
FF
to I .7 v -.\ •4BL Fy '.. \
\ \ /o/
;. \ 9j.. \\ p� 0 i
, D
.c Mdgooral \. �� Y III dd. '\, c�sOoeat^ ` °! i 10 =mi q IF v IN FF
R }4 �\ I
�, ; .e♦ \ i _FF
- �, y.\ \ II - 9 a'iC.. �.N �N �� IF
\u/
FIFF
IF
IN NI
IN It
-dd
__ uNDlo_LNE\ 1,- - \ ___ cOrOEUPNAREnA +.• �� N00 4219 E J -
t.. 1 ild� —� . y- _ \ N00'45',,P'E 342.9T- •��•- / i ,.- ;
1_ ! "� `� `,� \,. `^ ` i 1 ..na: ,S crrc DF MaT°N' est ,:�,:., 70021 _
%kI --'/ 'i`-O� I °§ Wino uE
N.
I / 20•D E.
2! 1 INd IN IF
Or y \ J FF IF
I Fed ,;/%' ' b`.\ '\ \� 1 N I I .�.r.- - ._ -.-' -WRO- ` 1 _ /�" /
•-RQ$ / I �//e \a - \'\IN :\ ':�: \ ` \�\ ISI .!` 1` /IFIN C`��reaz. 1 1 -i. O _FF
%
N�3e3 f -.1 IF \ ` �\'r0 ^I FYI £m i
_ R\e � c It
" oI I&1. I fur 11.IN sue
^I optM It,
��`\'�, S3 \' ._\ `� \` Fla dill 0 1
°iO�� \ \\ II t l \ \ \sem ix
'1'' �L j m1,
I` r. s \ :• p O''\.. i ,lois
\`S"h- - N 1%� \ \ ,\ y 'iF:., \ \ ) III ?L;.\ ` - �`ft_� uy_ _._.a_'e - _
\'.:
2wfl .� \ \.1 NN 11` x rat \T` / _ DONEGALLANE
IFIN-.� j �m I Iie NOL Idd, -``= '`� .`a ti 4r O, '�, - / `' 4o I "em:� : 30' RN 29' B.C, t..
IN
j-5:FNd Fell "IN N
IN IFFIF
FF INd FF
{-. of n `_ _ i'49, >qy �';`11 V Ie' ; -
O 'd O t '1qE>>� ,l1-
eodd
%_ lFdo
IN
-IMF
IN Nl dc
� R<.
"•�iFF
1 �i`: C \ 11 \i"'tlr 7 I'mIN
8p�1 `1 \ m. •il'i lel \ IN
\ A -
oillt
IN X IN d
..� o,N. m ; IlI!'ZN a 1`.
o '
np Rl y (11p < Q 5�` �' 1 a�;t ,J' Ir t1 ! \ i Pti
m�9 Z�,�Z 000vmm 0°AOA%2�r N (F Ar gip• `. ` ,Ij1 - 1 Y r 1 y I .F 1 .
Z�KimOOvm9cyA�{N'i N(°RNrZII R'Z1�mnOZ �->by,� JO 1 r FAI1I. 1�� �..: _ ��� L.,_ Y'xA L. JI f 1 Zo ,mJn A
NA2 pDgD AC 000 A OIAO mZ ) I + I nCa
1u P
��oma psi Kgs.. a mo. M1 y S : ) �; } ea _ M r l vI
/ x t� -1
x Oa<�i "m'z RRR In 6a oz / W 7r1I. i I -m f -
z7� omy AO cc cFd
Krcmmmm3 L.. -I - f l / 1 F I1 oY _I .I 1 Ll I"`a
mIFF
0 -^Om -di m9m mO° mc1� A 3 �./ '/ _..1 1�� - I -1 �l PA w
y H rIN Ito
OF�o��m ZDD NT� N_t k� Fell /. 21p'.L :C\ T� �r , �} 1
a N'� 1z TTZ 'O M � ,'/ -. .:�" 064.'.4.
.um
u lc�2cc F� py
G1 io KZma mgm ; V
"' z �O / vN--*
A1C'' ^+,'6" -z a K I I 1 I v$;:
x� c° oo Or'ii "� m .. i.FFIFd It FFa/,/ ,C{/r'r l,3'�y r 1 - _o�Z '' .1 is
.. 'O m 3 zzzNN~ n I l�: F/ ;r For '?.• -I,B »vOi !!h\ \•
S m„r z
yyoyLn s=r .d N.� FF
7 yi rND f 1 rLIM I i> 3
K K Ido
b y'i�,$•1`La
IN
seL�.t_ !7j -. 1� -e:
�4: °c/ I.
. ,I i rSB.L 1 II Vm@@
0 -FIFF
FF,
`, Ik\ J� f .11. 1 '1Illva
- k / / `•\ \ sem,..... myi R><y ..4.1 % j o
Ido erd. It
IF
o
IF
�/ !a \ 'INN.'l IFL- -\.� -- p_ j?'t%%/10
NNN FIX It
Nor
FF � ,r>h�9mmao9i�'
mi / ,ta '.�� o nm " -\- , ! ,/ bmf �.� - �'4dc
'y 7JN g�lA ,�'b < '•`� // \ \ / \/� '/ /it 0 PA "J° �nn2m @@
9 ) \. \ / -.. I / I I r,: .. 360 iR'i ��nz - Fzqc
DAN -1 °� ( y% 'I '. < \\ \ / 1 J 5/. k minz°�zp gin` 6 3S
mm� r• nn �/i \ `.\ '\ /' s$A'�$ 01$ �n3
Men
I IN d III
IFFIF
a;a ; M It 40
/ \` \ se d I •../ .y / `\ ♦ 1. � @ a3a mm p>
mm mC rIt _ /' /0. If
4r IN It 1 Y \ \.. \; !lam a o' m
O�� /' to /%� /� \'\ ` -oIs ff ,/ // / O Ii'
;ott;aIR �Y t' /_.. / �It
`\-\ /. •ca l7 y ^(\ O i�! q ` _ Illi PA
P IN
Am
Fif IN
mddd� IF of
FF 0
efz <� If Moho �_'- I '> jyl�� -// \ b + _ 1` i lyl own oa q s r��oa-a.
0r.
0�,.`� Je/ .,// ro J�m�i/ % / -/ rr9C,,\\; \ N. .n/ y_,1. 'z�z$`j °em��Px °fit.^ ,r
O y'1 . - m .L�sS a It // L- e;/ \ \ l _ ? �IiXwl m�'=mom z
`Z` _ a �°M)ARY (" - O — / / . yaa _- 1172n ! x
ffI p Ul •Inc ¢ "1, p r 'AWS iE0 - / .y - / / O 8 E 1u�\\\tel \. -T . P it II 2 o o Ct p g i
do§It
rm11 '~Sa�LrME OP (,,,, ,O rNE ..�// RUgiLFy M4 �'LD'¢yf�'� /�' w /'!.'' �� / "r�i>i� h\\ \`/ I // P�FF, a � m�C''. `�oz°cA
_ °LO'i /: \ y (1 �b )�. N ,wnz 0 t_-Jb 1 11 �' zsn°'a,"ac <
O( -z a ".�. Iq, < •1 ` p i 1 / , _8 -�_j I/ ---- $ Apm, ax�,� n
� �^ v \ O kI
m IN do .= t'i _ lR�Y , m � O .i /� N / 1 � ` ^ ' 3 m a u
z a.,i^ n--.__ �NI
`�_fy � - ` f Cyt l /!/, o x
NI
IN
V1 y#C`\ my DWN
' %�_ �4^ l 0 zPlni� �j 3
IT
Sf q �1 m
IN ld�
1 �'y-g, L.JmIt ^7: L3L 4II sc.." .IN
� G
VAINeft ddN,. III
FF
FF
FF
_..-_.�_- ---
IN
opzpg'o
it
d g sb PwEL L l�ppp .-.._ ' ~� 4ZIE D � m
i o $ $ oNl f; PldddNOR7tix 5 DT Tot SHIOWN n O m -'� `y,� ;� —��__ k a m i i + -
IF.SOUTH-35 MPF[ $$a n m FF + -- y m -
- salIrDls nl I
s Me m n o =
IT,
' z �
... A _ clvo-.zaz to Z
0 0 ° ?+ REZONING SITE PLAN FOR
`oma m LOCATED IN: REVISIONS: O R p BRUMBELOW-REESE AND ASSOC., INC.
f ° 3-03-2017 -REAR SETBACK, HOUSE SEPARATION, F,
„I z m z m LAND LOT(S): 1107,1108 HOUSE SIZE i2 1.01 s IEa� .' LAND SURVEYING SERVICES, LAND PLANNERS,
° m ` WOODLIFF GREENE S/D DISTRICT: 2, SECTION:2 o- DEVELOPMENT CONSULTANTS
K
,`�, N m ; O J} Nw M72 Dir* [GEORGIA LICENSE LSF0002851
= x CITY OF: MILTON ,:.,IrA��r.,_
A E0
OF: FULTON On.4c,8U�Ea°�y 13fi85 HIGHWAY 9 N
A STATE OF GEORGIA ryF H. ( MILTON, GEORGIA 30004.3fi16
PHONE: 770-478.8817
GEORGIA R.L.S. 0 2072 FAX: 770-569.4948
GATE: JANUARY 23, 2017 MEMBER OF SAM.S.O.G. EMAIL: BRASSINCQCOMCAST.NET
A
]3i+ia oI tfA1
ee%k i ofd
CrFF
rP Sf�v
o^
J/ .
- Z
/ I1ROCkF 1)
��drdrd, Fla
I i. xrif0 tl Nljll
O
3$
�,
i
NNS
J I00 +r 1
z
l
CAf F
Z
S
o. r.
c
fir, s
H�FEWELIF.
a
Q.
° R
'��r
ddddd�ON
dt;THP�OR/qA
�..
SiG£�- Fti9
olo?r xrja+Er ILL
a'3jvtlN3 t �rA 1 a +Ri
I
�a ammolm
-TSU, G k015NIM T� d0 I-. •\3
/ONO itl]H 1V 3o Y� 3d Dtl 1NIM\ of\n\\S°c '
t J 1961a E II LJrN.smr-�i
�c>?
.c Mdgooral \. �� Y III dd. '\, c�sOoeat^ ` °! i 10 =mi q IF v IN FF
R }4 �\ I
�, ; .e♦ \ i _FF
- �, y.\ \ II - 9 a'iC.. �.N �N �� IF
\u/
FIFF
IF
IN NI
IN It
-dd
__ uNDlo_LNE\ 1,- - \ ___ cOrOEUPNAREnA +.• �� N00 4219 E J -
t.. 1 ild� —� . y- _ \ N00'45',,P'E 342.9T- •��•- / i ,.- ;
1_ ! "� `� `,� \,. `^ ` i 1 ..na: ,S crrc DF MaT°N' est ,:�,:., 70021 _
%kI --'/ 'i`-O� I °§ Wino uE
N.
I / 20•D E.
2! 1 INd IN IF
Or y \ J FF IF
I Fed ,;/%' ' b`.\ '\ \� 1 N I I .�.r.- - ._ -.-' -WRO- ` 1 _ /�" /
•-RQ$ / I �//e \a - \'\IN :\ ':�: \ ` \�\ ISI .!` 1` /IFIN C`��reaz. 1 1 -i. O _FF
%
N�3e3 f -.1 IF \ ` �\'r0 ^I FYI £m i
_ R\e � c It
" oI I&1. I fur 11.IN sue
^I optM It,
��`\'�, S3 \' ._\ `� \` Fla dill 0 1
°iO�� \ \\ II t l \ \ \sem ix
'1'' �L j m1,
I` r. s \ :• p O''\.. i ,lois
\`S"h- - N 1%� \ \ ,\ y 'iF:., \ \ ) III ?L;.\ ` - �`ft_� uy_ _._.a_'e - _
\'.:
2wfl .� \ \.1 NN 11` x rat \T` / _ DONEGALLANE
IFIN-.� j �m I Iie NOL Idd, -``= '`� .`a ti 4r O, '�, - / `' 4o I "em:� : 30' RN 29' B.C, t..
IN
j-5:FNd Fell "IN N
IN IFFIF
FF INd FF
{-. of n `_ _ i'49, >qy �';`11 V Ie' ; -
O 'd O t '1qE>>� ,l1-
eodd
%_ lFdo
IN
-IMF
IN Nl dc
� R<.
"•�iFF
1 �i`: C \ 11 \i"'tlr 7 I'mIN
8p�1 `1 \ m. •il'i lel \ IN
\ A -
oillt
IN X IN d
..� o,N. m ; IlI!'ZN a 1`.
o '
np Rl y (11p < Q 5�` �' 1 a�;t ,J' Ir t1 ! \ i Pti
m�9 Z�,�Z 000vmm 0°AOA%2�r N (F Ar gip• `. ` ,Ij1 - 1 Y r 1 y I .F 1 .
Z�KimOOvm9cyA�{N'i N(°RNrZII R'Z1�mnOZ �->by,� JO 1 r FAI1I. 1�� �..: _ ��� L.,_ Y'xA L. JI f 1 Zo ,mJn A
NA2 pDgD AC 000 A OIAO mZ ) I + I nCa
1u P
��oma psi Kgs.. a mo. M1 y S : ) �; } ea _ M r l vI
/ x t� -1
x Oa<�i "m'z RRR In 6a oz / W 7r1I. i I -m f -
z7� omy AO cc cFd
Krcmmmm3 L.. -I - f l / 1 F I1 oY _I .I 1 Ll I"`a
mIFF
0 -^Om -di m9m mO° mc1� A 3 �./ '/ _..1 1�� - I -1 �l PA w
y H rIN Ito
OF�o��m ZDD NT� N_t k� Fell /. 21p'.L :C\ T� �r , �} 1
a N'� 1z TTZ 'O M � ,'/ -. .:�" 064.'.4.
.um
u lc�2cc F� py
G1 io KZma mgm ; V
"' z �O / vN--*
A1C'' ^+,'6" -z a K I I 1 I v$;:
x� c° oo Or'ii "� m .. i.FFIFd It FFa/,/ ,C{/r'r l,3'�y r 1 - _o�Z '' .1 is
.. 'O m 3 zzzNN~ n I l�: F/ ;r For '?.• -I,B »vOi !!h\ \•
S m„r z
yyoyLn s=r .d N.� FF
7 yi rND f 1 rLIM I i> 3
K K Ido
b y'i�,$•1`La
IN
seL�.t_ !7j -. 1� -e:
�4: °c/ I.
. ,I i rSB.L 1 II Vm@@
0 -FIFF
FF,
`, Ik\ J� f .11. 1 '1Illva
- k / / `•\ \ sem,..... myi R><y ..4.1 % j o
Ido erd. It
IF
o
IF
�/ !a \ 'INN.'l IFL- -\.� -- p_ j?'t%%/10
NNN FIX It
Nor
FF � ,r>h�9mmao9i�'
mi / ,ta '.�� o nm " -\- , ! ,/ bmf �.� - �'4dc
'y 7JN g�lA ,�'b < '•`� // \ \ / \/� '/ /it 0 PA "J° �nn2m @@
9 ) \. \ / -.. I / I I r,: .. 360 iR'i ��nz - Fzqc
DAN -1 °� ( y% 'I '. < \\ \ / 1 J 5/. k minz°�zp gin` 6 3S
mm� r• nn �/i \ `.\ '\ /' s$A'�$ 01$ �n3
Men
I IN d III
IFFIF
a;a ; M It 40
/ \` \ se d I •../ .y / `\ ♦ 1. � @ a3a mm p>
mm mC rIt _ /' /0. If
4r IN It 1 Y \ \.. \; !lam a o' m
O�� /' to /%� /� \'\ ` -oIs ff ,/ // / O Ii'
;ott;aIR �Y t' /_.. / �It
`\-\ /. •ca l7 y ^(\ O i�! q ` _ Illi PA
P IN
Am
Fif IN
mddd� IF of
FF 0
efz <� If Moho �_'- I '> jyl�� -// \ b + _ 1` i lyl own oa q s r��oa-a.
0r.
0�,.`� Je/ .,// ro J�m�i/ % / -/ rr9C,,\\; \ N. .n/ y_,1. 'z�z$`j °em��Px °fit.^ ,r
O y'1 . - m .L�sS a It // L- e;/ \ \ l _ ? �IiXwl m�'=mom z
`Z` _ a �°M)ARY (" - O — / / . yaa _- 1172n ! x
ffI p Ul •Inc ¢ "1, p r 'AWS iE0 - / .y - / / O 8 E 1u�\\\tel \. -T . P it II 2 o o Ct p g i
do§It
rm11 '~Sa�LrME OP (,,,, ,O rNE ..�// RUgiLFy M4 �'LD'¢yf�'� /�' w /'!.'' �� / "r�i>i� h\\ \`/ I // P�FF, a � m�C''. `�oz°cA
_ °LO'i /: \ y (1 �b )�. N ,wnz 0 t_-Jb 1 11 �' zsn°'a,"ac <
O( -z a ".�. Iq, < •1 ` p i 1 / , _8 -�_j I/ ---- $ Apm, ax�,� n
� �^ v \ O kI
m IN do .= t'i _ lR�Y , m � O .i /� N / 1 � ` ^ ' 3 m a u
z a.,i^ n--.__ �NI
`�_fy � - ` f Cyt l /!/, o x
NI
IN
V1 y#C`\ my DWN
' %�_ �4^ l 0 zPlni� �j 3
IT
Sf q �1 m
IN ld�
1 �'y-g, L.JmIt ^7: L3L 4II sc.." .IN
� G
VAINeft ddN,. III
FF
FF
FF
_..-_.�_- ---
IN
opzpg'o
it
d g sb PwEL L l�ppp .-.._ ' ~� 4ZIE D � m
i o $ $ oNl f; PldddNOR7tix 5 DT Tot SHIOWN n O m -'� `y,� ;� —��__ k a m i i + -
IF.SOUTH-35 MPF[ $$a n m FF + -- y m -
- salIrDls nl I
s Me m n o =
IT,
' z �
... A _ clvo-.zaz to Z
0 0 ° ?+ REZONING SITE PLAN FOR
`oma m LOCATED IN: REVISIONS: O R p BRUMBELOW-REESE AND ASSOC., INC.
f ° 3-03-2017 -REAR SETBACK, HOUSE SEPARATION, F,
„I z m z m LAND LOT(S): 1107,1108 HOUSE SIZE i2 1.01 s IEa� .' LAND SURVEYING SERVICES, LAND PLANNERS,
° m ` WOODLIFF GREENE S/D DISTRICT: 2, SECTION:2 o- DEVELOPMENT CONSULTANTS
K
,`�, N m ; O J} Nw M72 Dir* [GEORGIA LICENSE LSF0002851
= x CITY OF: MILTON ,:.,IrA��r.,_
A E0
OF: FULTON On.4c,8U�Ea°�y 13fi85 HIGHWAY 9 N
A STATE OF GEORGIA ryF H. ( MILTON, GEORGIA 30004.3fi16
PHONE: 770-478.8817
GEORGIA R.L.S. 0 2072 FAX: 770-569.4948
GATE: JANUARY 23, 2017 MEMBER OF SAM.S.O.G. EMAIL: BRASSINCQCOMCAST.NET
Page 1 of 7
ORDINANCE NO._______
PETITION NO. RZ17-02
STATE OF GEORGIA
COUNTY OF FULTON
AN ORDINANCE TO APPROVE A REZONING FROM AG-1 (AGRICULTURAL) TO R-4A
(SINGLE FAMILY DWELLING) FOR A 17 LOT SINGLE FAMILY SUBDIVISION ON 14.6
ACRES LOCATED AT 12800, 12830 AND 12850 HOPEWELL ROAD.
BE IT ORDAINED by the City Council for the City of Milton, Georgia while in regular
session on April 24, 2017 at 6:00 p.m. as follows:
SECTION 1. That the Zoning Ordinance of the City of Milton be amended, so
that the following property located at 12800, 12830 and 12850 Hopewell Road
consisting of a total of approximately 14.6 acres as described in the attached legal
description, be approved for a 17 lot single family subdivision zoned R-4A (Single
Family Dwelling) with conditions, attached hereto and made a part herein;
ALL THAT TRACT or parcel of land lying and being Land Lots 1107, and 1108 of the
2nd District 2nd Section, City of Milton, Fulton County, Georgia; and
SECTION 2. That the single family subdivision in the attached conditions of
approval, be approved under the provisions in Article VI, Division 9, of the Zoning
Ordinance of the City of Milton; and
SECTION 3. That the property shall be developed in compliance with the
conditions of approval as attached to this ordinance. Any conditions hereby
approved (including any site plan) do not authorize the violation of any district
regulations; and
SECTION 4. That all ordinances or part of ordinances in conflict with the
terms of this ordinance are hereby repealed; and
SECTION 5. This Ordinance shall become effective upon adoption by the
Mayor and City Council and the signature of approval of the Mayor.
ORDAINED this 24th day of April, 2017.
Page 2 of 7
Approved:
______________________
Joe Lockwood, Mayor
Attest:
________________________________
Sudie Gordon, City Clerk
(Seal)
Page 3 of 7
RECOMMENDED CONDITIONS
If this petition is approved by the Mayor and City Council, the rezoning of property
located on 12800, 12830, and 12850 Hopewell Road it should be approved for
R-4A (Single Family Residential) CONDITIONAL subject to the owner’s agreement to
the following enumerated conditions. Where these conditions conflict with the
stipulations and offerings contained in the Letter of Intent, these conditions shall
supersede unless specifically stipulated by the Mayor and City Council.
1) To the owner’s agreement to restrict the use of the subject property as
follows:
a) Single family detached dwellings and accessory uses and structures.
b) No more than 17 total dwelling units at a maximum density of 1.16 units
per acre, whichever is less, based on the total acreage zoned.
Approved lot/unit totals are not guaranteed. The developer is
responsible through site engineering (at the time of application for a
Land Disturbance Permit) to demonstrate that all lots/units within the
approved development meet or exceed all the development
standards of the City of Milton. The total lot/unit yield of the subje ct site
shall be determined by this final engineering.
2) To the owner’s agreement to abide by the following:
a) To the revised site plan received by the Community Development
Department on March 22, 2017. Said site plan is conceptual only and
must meet or exceed the requirements of the Zoning Ordinance, all
other applicable city ordinances and these conditions prior to the
approval of a Land Disturbance Permit. Unless otherwise noted herein,
compliance with all conditions shall be in place prior to the issu ance of
the first Certificate of Occupancy.
b) All areas which are not part of an individual lot and held in common
shall be maintained by a mandatory homeowners association, whose
proposed documents of incorporation shall be submitted to the
Director of Community Development for review and approval prior to
the recording of the first final plat.
3) To the owner’s agreement to the following site development considerations:
a) Minimum front yard – 35 feet
Page 4 of 7
b) Minimum side yard as follows:
i. Adjacent to interior line: 7 feet
ii. Adjacent to street: 20 feet
iii. 25 feet between homes
c) Minimum rear yard –50 feet
d) Minimum lot area as follows:
i. 15,000 sq. feet.
ii. 1 acre adjacent to Hopewell Road
e) Minimum lot width shall be 85 feet
f) Minimum lot frontage shall be 35 feet adjoining a street.
g) Minimum heated floor area shall be as follows:
i. For one story - 3,000 square feet
ii. For two story – 4,000 square feet
h) Lots 1 and 17 (adjacent to Hopewell Road) shall be incompliance with
the Rural Viewshed pursuant to Sec. 64-416(k).
4) To the owner’s agreement to abide by the following requirements, dedication,
and improvements:
a) Access to the site shall be subject to the approval of City of Milton
Department of Public Works, prior to the issuance of a Land
Disturbance Permit, Subdivision Plat or Certificate of Occupancy
(whichever comes first). Entrance(s) shall conform to Chapter 48
Streets, Sidewalks and Other Public Places of the City of Milton Code of
Ordinances, or be reconstructed to meet such criteria as required by
the Department of Public Works.
5) To the owner’s agreement to abide by the following:
a) A stormwater management concept plan shall be submitted and
approved by Milton Public Works Department prior to submission of
land disturbance application.
Page 5 of 7
Page 6 of 7
Page 7 of 7
REVISED SITE PLAN SUBMITTED ON MARCH 22, 2017
MILTON'
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
TO: City Council DATE: April 14, 2017
FROM: Steven Krokoff, City Manage 'a
AGENDA ITEM: Consideration of RZ17-03 - To Amend Section 64-418 - Pre -
development Notification and Public Informational Meeting
and Section 64-419. Definitions of the AG -1 (Agricultural)
Zoning District.
MEETING DATE: Monday, April 24, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (,j,<PPROVED (J NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: (�ES () NO
CITY ATTORNEY REVIEW REQUIRED: (,�iES () NO
APPROVAL BY CITY ATTORNEY: (4"A"'PPROVED (J NOT APPROVED
PLACED ON AGENDA FOR: opt I ZO201.7
2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499
0000
info@cityofmiltonga.us I www.cityofmiltonga.us
N
To: Honorable Mayor and City Council
From: Kathleen Field, Community Development Director
Date: April 4, 2017 prepared for the April 24, 2017 City Council Meeting.
(First Presentation – April 10, 2017, Work Session – April 17, 2017)
Re: RZ17-03 (AG-1) – Text Amendment to Pre-development notification
and public informational meeting and Definitions.
____________________________________________________________________________
Department Recommendation:
The Community Development Department recommends approval of the
proposed text amendment.
Executive Summary:
The purpose of this text amendment is to delete the required pre-development
notification and public informational meeting that is currently required after a
concept plan is submitted for a proposed development. In lieu of this process,
Staff proposes a public hearing before the Planning Commission to consider
preliminary plats (more than 3 lots). This process is being proposed in Chapter 50,
Subdivisions. Thus, the above mentioned requirements will no longer be needed.
In addition, Staff is deleting the definition “Plan, conceptual” since it is no longer
needed and will be addressed in Chapter 50, Subdivisions.
Results of the March 22, 2017 Planning Commission Meeting
The Planning Commission recommended approval as proposed by Staff,
Unanimously, 6-0.
Funding and Fiscal Impact:
There will be no impact if this text amendment is approved.
Alternatives:
The Mayor and City Council may approve or deny the amendment as
proposed and/or recommend further amendments to the text amendment
discussed.
Legal Review:
Paul Frickey - Jarrard & Davis (March, 2017)
Attachment(s): RZ17-03 text amendment and ordinance.
RZ17-03 – Text Amendment (AG-1) prepared for the Mayor and City Council Meeting on April 24, 2017
(First Presentation on April 10, 2017 and Work Session on April 17, 2017)
4/7/20174/5/20174/3/2017
Page 1 of 2
Sec. 64-418. - Pre-development notification and public informational meeting.
(a) Prior to the approval of a conceptual plan for residential uses with more than three lots or a land
disturbance permit for non-residential uses, the community development department shall hold a
public informational meeting at city hall within 30 days of the conceptual plan or land disturbance permit
being submitted.
(b) The applicant or agent shall post a sign as directed by the community development department in a
conspicuous location on each street frontage of the subject property at least 14 days prio r to the public
informational meeting. It will be the applicant's responsibility to ensure the posting remains in a
conspicuous location on site until after the scheduled public site informational meeting.
(c) The department shall give notice of the public informational meeting by regular mail to all property
owners or current residents within 500 feet of the boundaries of the subject property and a minimum
of 75 owners who appear on the city tax records as retrieved by the city's geographic information
system in the surrounding area around the subject property, which 75 owners may include those
located within 500 feet of the subject property. The notices shall be mailed a minimum of 14 days prior
to the public informational meeting.
(d) The mailed notices shall contain the time, place, and purpose of the public informational meeting, the
location of the property, and description of the proposed development. The posted sign shall include
all of the items required in the mailed notice except the location of the property.
(e) At least one city staff member shall be present at the public informational meeting.
(f) Members of the city council and planning commission shall be notified of the public informational
meeting.
( Ord. No. 16-09-281 , § 1, 9-7-2016)
Sec. 64-419. - Definitions.
[The following words, terms and phrases, when used in this division, shall have the meanings ascribed
to them in this section, except where the context clearly indicates a different meaning:]
Agricultural operations used synonymously with agricultural purposes means the following activities:
raising, growing, harvesting, or storing of crops, including, but not limited to, soil preparation and crop
production services such as plowing, fertilizing, seed bed preparation, planting, cultivating, and crop
protecting services; feeding, breeding, or managing livestock, equine, or poultry; producing or storing feed
for use in the production of livestock, including, but not limited to, cattle, calves, swine, hogs, goats, sheep,
equine, and rabbits, or for use in the production of poultry, including, but not limited to, chickens, hens,
ratites, and turkeys; producing plants, trees, fowl, equine, or other animals; producing aquacultural,
horticultural, viticultural, silvicultural, grass sod, dairy, livestock, poultry, egg, and apiarian products;
processing poultry; post-harvest services on crops with the intent of preparing them for market or further
processing, including but not limited to crop cleaning, drying, shelling, fumigating, curing, sorting, grading,
packing, ginning, canning, pickling, and cooling; slaughtering poultry and other animals; and manufacturing
dairy products. Agricultural operations also include equestrian related activities such as riding rings,
dressage fields, and related activities to the equine industry. Agricultural operations does not include
constructing, installing, altering, repairing, dismantling, or demolishing real property structures or fixtures,
including, but not limited to, grain bins, irrigation equipment, and fencing.
Construction means the process, act or manner of constructing something.
Developer means person or entity listed as the applicant on a land disturbance application or building
permit.
RZ17-03 – Text Amendment (AG-1) prepared for the Mayor and City Council Meeting on April 24, 2017
(First Presentation on April 10, 2017 and Work Session on April 17, 2017)
4/7/20174/5/20174/3/2017
Page 2 of 2
Development means any manmade change to improved or unimproved real estate including, but not
limited to:
(1) Buildings or other structures;
(2) Mining;
(3) Dredging, filling, clearing and grubbing;
(4) Grading and paving; and
(5) Any other installation of impervious cover, excavation or drilling operations or storage of
equipment or materials.
Development area means geographic area included within a land disturbance permit or building permit.
Design committee means a committee composed of the community development director, city
architect, city arborist and if necessary any other city staff as required to prov ide design review of the rural
viewshed.
Lot is synonymous with tract and parcel.
Owner means the legal or beneficial owner of a site including, but not limited to:
(1) A mortgagee or vendee in possession;
(2) Receiver;
(3) Executor;
(4) Trustee;
(5) Lessee; or
(6) Other person in control of the site.
Parcel means the basic lawful unit of land, identifiable by a single deed. A group of two or more
contiguous lots owned by the same entity and used for a single use shall be considered a single lot. T he
terms "lot," "tract" and "parcel" are synonymous.
Plan, conceptual means a drawing that shows the proposed layout of a subdivision in sufficient detail
to indicate its workability and feasibility, but is not in final form for recording, pursuant to these regulations.
The conceptual plan is the first stage in securing a land disturbance permit.
Rural viewshed means the view that can be seen from an exterior street and its purpose is to protect
the scenic view and promote the city's visual and aesthetic character. The viewshed shall be comprised of
two sections: a 40-foot primary rural viewshed setback, that section located closest to the exterior street;
and, a 20-foot secondary rural viewshed setback, located immediately contiguous to, the primary setba ck.
Setback, primary rural viewshed means an area adjacent to an exterior street or easement, whichever
is more restrictive, in which no structures shall be constructed.
Setback, secondary rural viewshed means a space contiguous to and to the interior of the primary
rural viewshed setback in which no structures shall be constructed.
Site means the parcel of land being developed, or the portion thereof on which the land development
project is located.
Tract is synonymous with lot and parcel.
( Ord. No. 16-09-281 , § 1, 9-7-2016)
STATE OF GEORGIA ORDINANCE____
COUNTY OF FULTON RZ17-03
AN ORDINANCE TO AMEND THE AG-1 (AGRICULTURAL) DISTRICT, PRE-
DEVELOPMENT NOTIFICATION AND PUBLIC INFORMATIONAL MEETING IN
SEC. 64-418 AND DEFINITIONS IN SEC. 64-419 OF THE ZONING ORDINANCE.
BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called
council meeting on April 24, 2017 6:00 p.m. as follows:
SECTION 1. That the amendment of the AG-1 District regarding Development
Notification and Public Informational Meeting and Definitions of the City of Milton
Zoning Ordinance is hereby adopted and approved; and is attached hereto as
if fully set forth herein, and;
SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith
are repealed.
SECTION 3. That this Ordinance shall become effective upon its adoption.
ORDAINED this the 24th day of April, 2017.
____________________________________
Joe Lockwood, Mayor
Attest:
___________________________
Sudie AM Gordon, City Clerk
TO:
FROM:
.MILTON'it
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
City Council
DATE: April 14, 2017
Steven Krokoff, City Manager 0
AGENDA ITEM: Consideration of RZ17-04 -To Amend Section 64-141 - Pre -
development Notification and Public Informational Meeting
and Section 64-442. Definitions of the R-1 (Residential) Zoning
District.
MEETING DATE: Monday, April 24, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: („?APPROVED (J NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: (44ES () NO
CITY ATTORNEY REVIEW REQUIRED: (,?4YES () NO
APPROVAL BY CITY ATTORNEY. G, PPROVED (J NOT APPROVED
PLACED ON AGENDA FOR: 64/&l2017
2006 Heritage Walk Milton, GA
0000
P: 678.242.25001 F: 678.242.2499 info@cityofmiltongo.us I www.cityofmiltonga.us
To: Honorable Mayor and City Council
From: Kathleen Field, Community Development Director
Date: April 4, 2017 prepared for the April 24, 2017 City Council Meeting.
(First Presentation – April 10, 2017, Work Session – April 17, 2017)
Re: RZ17-04 (R-1) – Text Amendment to Pre-development notification
and public informational meeting and Definitions.
____________________________________________________________________________
Department Recommendation:
The Community Development Department recommends approval of the
proposed text amendment.
Executive Summary:
The purpose of this text amendment is to delete the required pre-development
notification and public informational meeting that is currently required after a
concept plan is submitted for a proposed development. In lieu of this process,
Staff proposes a public hearing before the Planning Commission to consider
preliminary plats (more than 3 lots). This process is being proposed in Chapter 50,
Subdivisions. Thus, the above mentioned requirements will no longer be needed.
In addition, Staff is deleting the definition “Plan, conceptual” since it is no longer
needed and will be addressed in Chapter 50, Subdivisions.
Results of the March 22, 2017 Planning Commission Meeting
The Planning Commission recommended approval as proposed by Staff,
unanimously, 6-0.
Funding and Fiscal Impact:
There will be no impact if this text amendment is approved.
Alternatives:
The Mayor and City Council may approve or deny the amendment as
proposed and/or recommend further amendments to the text amendment
discussed.
Legal Review:
Paul Frickey - Jarrard & Davis (March, 2017)
Attachment(s): RZ17-04 text amendment and ordinance.
RZ17-04 – Text Amendment (R-1) prepared for the Mayor and City Council Meeting on April 24, 2017
(First Presentation on April 10, 2017 and Work Session on April 17, 2017)
4/7/20174/5/20174/3/2017
Page 1 of 2
Sec. 64-441. - Pre-development notification and public informational meeting.
(a) Prior to the approval of a conceptual plan for residential uses or a land disturbance permit for non -
residential uses, the community development department shall hold a public informational meeting at
the subject site within 30 days of the conceptual plan or land disturbance permit being submitted.
(b) The applicant or agent shall post a sign as directed by the community development department in a
conspicuous location on each street frontage of the subject property at least 14 days prior to the public
informational meeting. It will be the applicant's responsibility to ensure the posting remains in a
conspicuous location on site until after the scheduled public, on site informational meeting.
(c) The department shall give notice of the public informational meeting by regular mail to all property
owners or current residents within 500 feet of the boundaries of the subject property and a minimum
of 75 owners who appear on the city tax records as retrieved by the city's geographic information
system in the surrounding area around the subject property, which 75 owners may include those
located within 500 feet of the subject property. The notices shall be mailed a minimum of 14 days prior
to the public informational meeting.
(d) The mailed notices shall contain the time, place, and purpose of the public informational meeting, the
location of the property, and description of the proposed development. The posted sign shall include
all of the items required in the mailed notice except the location of the property.
(e) At least one city staff member shall be present at the public informational meeting.
(f) Members of the city council and planning commission shall be notified of the public informational
meeting.
( Ord. No. 16-09-282 , § 1, 9-7-2016)
Sec. 64-442. - Definitions.
[The following words, terms and phrases, when used in this division, shall have the meanings ascribed
to them in this section, except where the context clearly indicates a different meaning:]
Agricultural operations used synonymously with agricultural purposes means the following activities:
raising, growing, harvesting, or storing of crops, including, but not limited to, soil prep aration and crop
production services such as plowing, fertilizing, seed bed preparation, planting, cultivating, and crop
protecting services; feeding, breeding, or managing livestock, equine, or poultry; producing or storing feed
for use in the production of livestock, including, but not limited to, cattle, calves, swine, hogs, goats, sheep,
equine, and rabbits, or for use in the production of poultry, including, but not limited to, chickens, hens,
ratites, and turkeys; producing plants, trees, fowl, equine, or other animals; producing aquacultural,
horticultural, viticultural, silvicultural, grass sod, dairy, livestock, poultry, egg, and apiarian products;
processing poultry; post-harvest services on crops with the intent of preparing them for market or fur ther
processing, including but not limited to crop cleaning, drying, shelling, fumigating, curing, sorting, grading,
packing, ginning, canning, pickling, and cooling; slaughtering poultry and other animals; and manufacturing
dairy products. Agricultural operations also include equestrian related activities such as riding rings,
dressage fields, and related activities to the equine industry. Agricultural operations does not include
constructing, installing, altering, repairing, dismantling, or demolishing real property structures or fixtures,
including, but not limited to, grain bins, irrigation equipment, and fencing.
Construction means the process, act or manner of constructing something.
Developer means person or entity listed as the applicant on a land disturbance application or building
permit.
RZ17-04 – Text Amendment (R-1) prepared for the Mayor and City Council Meeting on April 24, 2017
(First Presentation on April 10, 2017 and Work Session on April 17, 2017)
4/7/20174/5/20174/3/2017
Page 2 of 2
Development means any manmade change to improved or unimproved real estate including, but not
limited to:
(1) Buildings or other structures;
(2) Mining;
(3) Dredging, filling, clearing and grubbing;
(4) Grading and paving; and
(5) Any other installation of impervious cover, excavation or drilling operations or storage of
equipment or materials.
Development area means geographic area included within a land disturbance permit or building permit.
Design committee means a committee composed of the community development director, city
architect, city arborist and if necessary any other city staff as required to provide design review of the rural
viewshed.
Lot is synonymous with tract and parcel.
Owner means the legal or beneficial owner of a site including, but not limited to:
(1) A mortgagee or vendee in possession;
(2) Receiver;
(3) Executor;
(4) Trustee;
(5) Lessee; or
(6) Other person in control of the site.
Parcel means the basic lawful unit of land, identifiable by a single deed. A group of two or more
contiguous lots owned by the same entity and used for a single use shall be considered a single lot. The
terms "lot," "tract" and "parcel" are synonymous.
Plan, conceptual means a drawing that shows the proposed layout of a subdivision in sufficient detail
to indicate its workability and feasibility, but is not in final form for recording, pursuant to these regulations.
The conceptual plan is the first stage in securing a land disturbance permit.
Rural viewshed means the view that can be seen from an exterior street and its purpose is to protect
the scenic view and promote the city's visual and aesthetic character. The viewshed shall be comprised of
two sections: a 40-foot primary rural viewshed setback, that section located closest to the exterior street;
and, a 20-foot secondary rural viewshed setback, located immediately contiguous to, the primary setback.
Setback, primary rural viewshed means an area adjacent to an exterior street or easement, whichever
is more restrictive, in which no structures shall be constructed.
Setback, secondary rural viewshed means a space contiguous to and to the interior of the primary
rural viewshed setback in which no structures shall be constructed.
Site means the parcel of land being developed, or the portion thereof on which the land development
project is located.
Tract is synonymous with lot and parcel.
( Ord. No. 16-09-282 , § 1, 9-7-2016)
STATE OF GEORGIA ORDINANCE____
COUNTY OF FULTON RZ17-04
AN ORDINANCE TO AMEND THE R-1 (RESIDENTIAL) DISTRICT, PRE-
DEVELOPMENT NOTIFICATION AND PUBLIC INFORMATIONAL MEETING IN
SEC. 64-441 AND DEFINITIONS IN SEC. 64-442 OF THE ZONING ORDINANCE.
BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called
council meeting on April 24, 2017 6:00 p.m. as follows:
SECTION 1. That the amendment of the R-1 (Residential) District regarding
Development Notification and Public Informational Meeting and Definitions of
the City of Milton Zoning Ordinance is hereby adopted and approved; and is
attached hereto as if fully set forth herein, and;
SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith
are repealed.
SECTION 3. That this Ordinance shall become effective upon its adoption.
ORDAINED this the 24th day of April, 2017.
____________________________________
Joe Lockwood, Mayor
Attest:
___________________________
Sudie AM Gordon, City Clerk
M 1
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
TO: City Council DATE: A 114, 2017
FROM: Steven Krokoff, City Manager
AGENDA ITEM: Consideration of RZ17-05 - To Amend Section 64-464 - Pre -
development Notification and Public Informational Meeting
and Section 64-465. Definitions of the R-2 (Residential) Zoning
District.
MEETING DATE: Monday, April 24, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (VAPPROVED () NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: (,�IYES () NO
CITY ATTORNEY REVIEW REQUIRED: OYES () NO
APPROVAL BY CITY ATTORNEY: (APPROVED (J NOT APPROVED
PLACED ON AGENDA FOR: 04Itq/3017
2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltongo.us I www.cityofmiltongo.us
0000
To: Honorable Mayor and City Council
From: Kathleen Field, Community Development Director
Date: April 4, 2017 prepared for the April 24, 2017 City Council Meeting.
(First Presentation – April 10, 2017, Work Session – April 17, 2017)
Re: RZ17-05 (R-2) – Text Amendment to Pre-development notification
and public informational meeting and Definitions.
____________________________________________________________________________
Department Recommendation:
The Community Development Department recommends approval of the
proposed text amendment.
Executive Summary:
The purpose of this text amendment is to delete the required pre-development
notification and public informational meeting that is currently required after a
concept plan is submitted for a proposed development. In lieu of this process,
Staff proposes a public hearing before the Planning Commission to consider
preliminary plats (more than 3 lots). This process is being proposed in Chapter 50,
Subdivisions. Thus, the above mentioned requirements will no longer be needed.
In addition, Staff is deleting the definition “Plan, conceptual” since it is no longer
needed and will be addressed in Chapter 50, Subdivisions.
Results of the March 22, 2017 Planning Commission Meeting
The Planning Commission recommended approval as proposed by Staff,
unanimously, 6-0.
Funding and Fiscal Impact:
There will be no impact if this text amendment is approved.
Alternatives:
The Mayor and City Council may approve or deny the amendment as
proposed and/or recommend further amendments to the text amendment
discussed.
Legal Review:
Paul Frickey - Jarrard & Davis (March, 2017)
Attachment(s): RZ17-05 text amendment and ordinance.
RZ17-05 – Text Amendment (R-2) prepared for the Mayor and City Council Meeting on April 24, 2017
(First Presentation on April 10, 2017 and Work Session on April 17, 2017)
4/7/20174/5/20174/3/2017
Page 1 of 2
Sec. 64-464. - Pre-development notification and public, on site informational meeting.
(a) Prior to the approval of a conceptual plan for residential uses or a land disturbance permit for non -
residential uses, the community development department shall hold a public informational meeting at
city hall within 30 days of the conceptual plan or land disturbance permit being submitted.
(b) The applicant or agent shall post a sign as directed by the community development department in a
conspicuous location on each street frontage of the subject property at least 14 days prior to the public
informational meeting. It will be the applicant's responsibility to ensure the posting remains in a
conspicuous location on site until after the scheduled public site informational meeting.
(c) The department shall give notice of the public informational meeting by regular mail to all property
owners or current residents within 500 feet of the boundaries of the subject property and a minimum
of 75 owners who appear on the city tax records as retrieved by the city's geographic information
system in the surrounding area around the subject property, which 75 owners may include those
located within 500 feet of the subject property. The notices shall be mailed a minimum of 14 days prior
to the public informational meeting.
(d) The mailed notices shall contain the time, place, and purpose of the public informational meeting, the
location of the property, and description of the proposed development. The posted sign shall include
all of the items required in the mailed notice except the location of the property.
(e) At least one city staff member shall be present at the public informational meeting.
(f) Members of the city council and planning commission shall be notified of the public informational
meeting.
( Ord. No. 16-09-283 , § 1, 9-7-2016)
Sec. 64-465. - Definitions.
[The following words, terms and phrases, when used in this division, shall have the meanings ascribed
to them in this section, except where the context clearly indicates a different meaning:]
Agricultural operations used synonymously with agricultural purposes means the following activities:
raising, growing, harvesting, or storing of crops, including, but not limited to, soil preparation and crop
production services such as plowing, fertilizing, seed bed preparation, planting, cultivating, and crop
protecting services; feeding, breeding, or managing livestock, equine, or poultry; producing or storing feed
for use in the production of livestock, including, but not limited to, cattle, calves, swine, hogs, goats, sheep,
equine, and rabbits, or for use in the production of poultry, including, but not limited to, chickens, hens,
ratites, and turkeys; producing plants, trees, fowl, equine, or other animals; producing aquacultural,
horticultural, viticultural, silvicultural, grass sod, dairy, livestock, poultry, egg, and apiarian products;
processing poultry; post-harvest services on crops with the intent of preparing them for market or further
processing, including but not limited to crop cleaning, drying, shelling, fumigating, curing, sorting, grading,
packing, ginning, canning, pickling, and cooling; slaughtering poultry and other animals; and manufacturing
dairy products. Agricultural operations also include equestrian related activities such as riding rings,
dressage fields, and related activities to the equine industry. Agricultural operations does not include
constructing, installing, altering, repairing, dismantling, or demolishing real property structures or fixtures,
including, but not limited to, grain bins, irrigation equipment, and fencing.
Construction means the process, act or manner of constructing something.
Developer means person or entity listed as the applicant on a land disturbance application or building
permit.
RZ17-05 – Text Amendment (R-2) prepared for the Mayor and City Council Meeting on April 24, 2017
(First Presentation on April 10, 2017 and Work Session on April 17, 2017)
4/7/20174/5/20174/3/2017
Page 2 of 2
Development means any manmade change to improved or unimproved real estate including, but not
limited to:
(1) Buildings or other structures;
(2) Mining;
(3) Dredging, filling, clearing and grubbing;
(4) Grading and paving; and
(5) Any other installation of impervious cover, excavation or drilling operations or storage of
equipment or materials.
Development area means geographic area included within a land disturbance permit or building permit.
Design committee means a committee composed of the community development director, city
architect, city arborist and if necessary any other city staff as required to provide design review of the rural
viewshed.
Lot is synonymous with tract and parcel.
Owner means the legal or beneficial owner of a site including, but not limited to:
(1) A mortgagee or vendee in possession;
(2) Receiver;
(3) Executor;
(4) Trustee;
(5) Lessee; or
(6) Other person in control of the site.
Parcel means the basic lawful unit of land, identifiable by a single deed. A group of two or more
contiguous lots owned by the same entity and used for a single use shall be considered a single lot. The
terms "lot," "tract" and "parcel" are synonymous.
Plan, conceptual means a drawing that shows the proposed layout of a subdivision in sufficient detail
to indicate its workability and feasibility, but is not in final form for recording, pursuant to these regulations.
The conceptual plan is the first stage in securing a land disturbance permit.
Rural viewshed means the view that can be seen from an exterior street and its purpose is to protect
the scenic view and promote the city's visual and aesthetic character. The viewshed shall be comprised of
two sections: a 40-foot primary rural viewshed setback, that section located closest to the exterior street;
and, a 20-foot secondary rural viewshed setback, located immediately contiguous to, the primary setback.
Setback, primary rural viewshed means an area adjacent to an exterior street or easement, whichever
is more restrictive, in which no structures shall be constructed.
Setback, secondary rural viewshed means a space contiguous to and to the interior of the primary
rural viewshed setback in which no structures shall be constructed.
Site means the parcel of land being developed, or the portion thereof on which the land development
project is located.
Tract is synonymous with lot and parcel.
( Ord. No. 16-09-283 , § 1, 9-7-2016)
STATE OF GEORGIA ORDINANCE____
COUNTY OF FULTON RZ17-05
AN ORDINANCE TO AMEND THE R-2 (RESIDENTIAL) DISTRICT, PRE-
DEVELOPMENT NOTIFICATION AND PUBLIC INFORMATIONAL MEETING IN
SEC. 64-464 AND DEFINITIONS IN SEC. 64-465 OF THE ZONING ORDINANCE.
BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called
council meeting on April 24, 2017 6:00 p.m. as follows:
SECTION 1. That the amendment of the R-2 (Residential) District regarding
Development Notification and Public Informational Meeting and Definitions of
the City of Milton Zoning Ordinance is hereby adopted and approved; and is
attached hereto as if fully set forth herein, and;
SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith
are repealed.
SECTION 3. That this Ordinance shall become effective upon its adoption.
ORDAINED this the 24th day of April, 2017.
____________________________________
Joe Lockwood, Mayor
Attest:
___________________________
Sudie AM Gordon, City Clerk
TO:
FROM:
MILTON11IN
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
City Council
DATE: April 14, 2017
Steven Krokoff, City Manager P
AGENDA ITEM: Consideration of RZ17-06 - To Amend Section 64-487 - Pre -
development Notification and Public Informational Meeting
and Section 64-488. Definitions of the R -2A (Residential)
Zoning District.
MEETING DATE: Monday, April 24, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (44APPROVED (J NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: (.),'ES () NO
CITY ATTORNEY REVIEW REQUIRED: (J/YES () NO
APPROVAL BY CITY ATTORNEY: (,PPROVED (J NOT APPROVED
PLACED ON AGENDA FOR: 0144q/20»
2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us
To: Honorable Mayor and City Council
From: Kathleen Field, Community Development Director
Date: April 4, 2017 prepared for the April 24, 2017 City Council Meeting.
(First Presentation – April 10, 2017, Work Session – April 17, 2017)
Re: RZ17-06 (R-2A) – Text Amendment to Pre-development notification
and public informational meeting and Definitions.
____________________________________________________________________________
Department Recommendation:
The Community Development Department recommends approval of the
proposed text amendment.
Executive Summary:
The purpose of this text amendment is to delete the required pre-development
notification and public informational meeting that is currently required after a
concept plan is submitted for a proposed development. In lieu of this process,
Staff proposes a public hearing before the Planning Commission to consider
preliminary plats (more than 3 lots). This process is being proposed in Chapter 50,
Subdivisions. Thus, the above mentioned requirements will no longer be needed.
In addition, Staff is deleting the definition “Plan, conceptual” since it is no longer
needed and will be addressed in Chapter 50, Subdivisions.
Results of the March 22, 2017 Planning Commission Meeting
The Planning Commission recommended approval as proposed by Staff,
unanimously, 6-0.
Funding and Fiscal Impact:
There will be no impact if this text amendment is approved.
Alternatives:
The Mayor and City Council may approve or deny the amendment as
proposed and/or recommend further amendments to the text amendment
discussed.
Legal Review:
Paul Frickey - Jarrard & Davis (March, 2017)
Attachment(s): RZ17-06 text amendment and ordinance.
RZ17-06 – Text Amendment (R-2A) prepared for the Mayor and City Council Meeting on April 24, 2017
(First Presentation on April 10, 2017 and Work Session on April 17, 2017)
4/7/20174/5/20174/3/2017
Page 1 of 2
Sec. 64-487. - Pre-development notification and public informational meeting.
(a) Prior to the approval of a conceptual plan for residential uses or a land disturbance permit for non -
residential uses, the community development department shall hold a public informational meeting at
city hall within 30 days of the conceptual plan or land disturbance permit being submitted.
(b) The applicant or agent shall post a sign as directed by the community development department in a
conspicuous location on each street frontage of the subject property at least 14 days prior to the public
informational meeting. It will be the applicant's responsibility to ensure the posting remains in a
conspicuous location on site until after the scheduled public site informational meeting.
(c) The department shall give notice of the public informational meeting by regular mail to all property
owners or current residents within 500 feet of the boundaries of the subject property and a minimum
of 75 owners who appear on the city tax records as retrieved by the city's geographic information
system in the surrounding area around the subject property, which 75 owners may include those
located within 500 feet of the subject property. The notices shall be mailed a minimum of 14 days prior
to the public informational meeting.
(d) The mailed notices shall contain the time, place, and purpose of the public informational meeting, the
location of the property, and description of the proposed development. The posted sign shall include
all of the items required in the mailed notice except the location of the property.
(e) At least one city staff member shall be present at the public informational meeting.
(f) Members of the city council and planning commission shall be notified of the public informational
meeting.
( Ord. No. 16-09-284 , § 1, 9-7-2016)
Sec. 64-488. - Definitions.
[The following words, terms and phrases, when used in this division, shall have the meanings ascribed
to them in this section, except where the context clearly indicates a different meaning:]
Agricultural operations used synonymously with agricultural purposes means the following activities:
raising, growing, harvesting, or storing of crops, including, but not limited to, soil preparation and crop
production services such as plowing, fertilizing, seed bed preparation, planting, cultivating, and crop
protecting services; feeding, breeding, or managing livestock, equine, or poultry; producing or storing feed
for use in the production of livestock, including, but not limited to, cattle, calves, swine, hogs, goats, sheep,
equine, and rabbits, or for use in the production of poultry, including, but not limited to, chickens, hens,
ratites, and turkeys; producing plants, trees, fowl, equine, or other animals; producing aquacultural,
horticultural, viticultural, silvicultural, grass sod, dairy, livestock, poultry, egg, and apiarian products;
processing poultry; post-harvest services on crops with the intent of preparing them for market or further
processing, including but not limited to crop cleaning, drying, shelling, fumigating, curing, sorting, grading,
packing, ginning, canning, pickling, and cooling; slaughtering poultry and other animals; and manufacturing
dairy products. Agricultural operations also include equestrian related activities such as riding rings,
dressage fields, and related activities to the equine industry. Agricultural operations does not include
constructing, installing, altering, repairing, dismantling, or demolishing real property structures or fixtures,
including, but not limited to, grain bins, irrigation equipment, and fencing.
Construction means the process, act or manner of constructing something.
Developer means person or entity listed as the applicant on a land disturbance application or building
permit.
RZ17-06 – Text Amendment (R-2A) prepared for the Mayor and City Council Meeting on April 24, 2017
(First Presentation on April 10, 2017 and Work Session on April 17, 2017)
4/7/20174/5/20174/3/2017
Page 2 of 2
Development means any manmade change to improved or unimproved real estate including, but not
limited to:
(1) Buildings or other structures;
(2) Mining;
(3) Dredging, filling, clearing and grubbing;
(4) Grading and paving; and
(5) Any other installation of impervious cover, excavation or drilling operations or storage of
equipment or materials.
Development area means geographic area included within a land disturbance permit or building permit.
Design committee means a committee composed of the community development director, city
architect, city arborist and if necessary any other city staff as required to provide design review of the rural
viewshed.
Lot is synonymous with tract and parcel.
Owner means the legal or beneficial owner of a site including, but not limited to:
(1) A mortgagee or vendee in possession;
(2) Receiver;
(3) Executor;
(4) Trustee;
(5) Lessee; or
(6) Other person in control of the site.
Parcel means the basic lawful unit of land, identifiable by a single deed. A group of two or more
contiguous lots owned by the same entity and used for a single use shall be considered a single lot. The
terms "lot," "tract" and "parcel" are synonymous.
Plan, conceptual means a drawing that shows the proposed layout of a subdivision in sufficient detail
to indicate its workability and feasibility, but is not in final form for recording, pursuant to these regulations.
The conceptual plan is the first stage in securing a land disturbance permit.
Rural viewshed means the view that can be seen from an exterior street and its purpose is to protect
the scenic view and promote the city's visual and aesthetic character. The viewshed shall be comprised of
two sections: a 40-foot primary rural viewshed setback that section located closest to the exterior street;
and, a 20-foot secondary rural viewshed setback, located immediately contiguous to, the primary setback.
Setback, primary rural viewshed means an area adjacent to an exterior street or easement, whichever
is more restrictive, in which no structures shall be constructed.
Setback, secondary rural viewshed means a space contiguous to and to the interior of the primary
rural viewshed setback in which no structures shall be constructed.
Site means the parcel of land being developed, or the portion thereof on which the land development
project is located.
Tract is synonymous with lot and parcel.
( Ord. No. 16-09-284 , § 1, 9-7-2016)
STATE OF GEORGIA ORDINANCE____
COUNTY OF FULTON RZ17-06
AN ORDINANCE TO AMEND THE R-2A (RESIDENTIAL) DISTRICT, PRE-
DEVELOPMENT NOTIFICATION AND PUBLIC INFORMATIONAL MEETING IN
SEC. 64-487 AND DEFINITIONS IN SEC. 64-488 OF THE ZONING ORDINANCE.
BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called
council meeting on April 24, 2017 6:00 p.m. as follows:
SECTION 1. That the amendment of the R-2A (Residential) District regarding
Development Notification and Public Informational Meeting and Definitions of
the City of Milton Zoning Ordinance is hereby adopted and approved; and is
attached hereto as if fully set forth herein, and;
SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith
are repealed.
SECTION 3. That this Ordinance shall become effective upon its adoption.
ORDAINED this the 24th day of April, 2017.
____________________________________
Joe Lockwood, Mayor
Attest:
___________________________
Sudie AM Gordon, City Clerk
MILTON�t
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
TO: City Council DATE: April 14, 2017
FROM: Steven Krokoff, City Manager
AGENDA ITEM: Consideration of RZ17-07 - To Amend Section 64-2453 -
Creation of a Historic Preservation Commission (To Allow
Compensation for Meetings).
MEETING DATE: Monday, April 24, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (APPROVED (J NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: (J -YES () NO
CITY ATTORNEY REVIEW REQUIRED: (YES (J NO
APPROVAL BY CITY ATTORNEY: (T -APPROVED () NOT APPROVED
PLACED ON AGENDA FOR: C,-4)yy)2,011
2006 Heritage Walk Milton, GA P: 678.242.2500 1 F: 678.242.2499
0000
info@cityofmiltonga.us I www.cityofmiltonga.us
To: Honorable Mayor and City Council
From: Kathleen Field, Community Development Director
Date: April 4, 2017 prepared for the April 24, 2017 City Council Meeting.
(First Presentation – April 10, 2017, Work Session – April 17, 2017)
Re: RZ17-07 - Text Amendment to amend Sec. 64-2453 – Creation of
historic preservation commission (To allow compensation for
meetings.)
____________________________________________________________________________
Department Recommendation:
The Community Development Department recommends approval of the
proposed text amendment.
Executive Summary:
Currently, the Historic Preservation (HPC) ordinance states that the HPC cannot
receive any compensation. The purpose of this text amendment is to allow the
Historic Preservation Commission (HPC) to receive compensation for
attendance at each of their meetings based on direction from the Mayor and
City Council.
Results of the March 22, 2017 Planning Commission Meeting
The Planning Commission recommended approval as proposed by Staff,
unanimously, 6-0.
Funding and Fiscal Impact:
There will be no impact if this text amendment is approved.
Alternatives:
The Mayor and City Council may approve or deny the amendment as
proposed and/or recommend further amendments to the text amendment
discussed.
Legal Review:
Paul Frickey - Jarrard & Davis (March, 2017)
Attachment(s): RZ17-07 text amendment and ordinance.
RZ17-07 – Text Amendment prepared for the Mayor and City Council Meeting on April 24, 2017 (First
Presentation on April 10, 2017 and Work Session on April 17, 2017)
4/7/20174/5/20174/3/2017
Page 1 of 2
Sec. 64-2453. - Creation of a historic preservation commission.
(a) Creation of the historic preservation commission. There is hereby created a commission whose title
shall be "Milton Historic Preservation Commission" (hereinafter ("HPC").
(b) HPC members: Numbers, appointment, terms, and compensation. The HPC shall consist of seven
members. Each of the individual members of the Milton City Council and the mayor shall appoint a
member of the HPC. The terms of individual members shall be two years, o r until a new member is
appointed to replace them - whichever occurs later, and shall begin on January 1 of each even
numbered calendar year. If a member is replaced for any reason, the new member shall serve only
the remaining portion of the replaced member's term. There shall be no limit on the number of terms
a member may serve on the HPC. Each appointee shall reside anywhere within the limits of the City
of Milton, and not be bound to a councilperson's respective council district.
To the extent individuals are available and willing to serve in the City of Milton, at least three official,
voting HPC members shall be appointed from among professionals in the disciplines of architecture, history,
architectural history, planning, archeology, building construction, real property appraisal, or related
professions.
HPC members shall not receive a salary, although they may be reimbursed for expenses with the
prior approval of the city manager.
Milton Historic Preservation Commission members may be reimbursed for the actual and necessary
expenses of the Milton Historic Preservation Commission, and may be compensated in the amount of
$50.00 for each meeting of the Milton Historic Preservation Commission the member attends. For purposes
of this section, the term “meeting” shall have the same meaning as set forth in O.C.G.A. 50-14-1(a)(3)(A).”
(c) Statement of the HPC's powers. Without limiting authority provided elsewhere in this, or any other
ordinance, the HPC shall be authorized to:
(1) Prepare and maintain an inventory of all property within the City of Milton having the potential for
designation as historic;
(2) Recommend to the Milton City Council specific districts, sites, buildings, structures, or objects to
be designated by ordinance as a historic property or a historic district;
(3) Review applications for certificates of appropriateness, and grant or deny same in accordance
with the provisions of this article;
(4) Recommend to the Milton City Council that any designation of a historic property or historic district
be revoked or removed;
(5) Restore or preserve any historic properties acquired by the City of Milton, subject to funding
availability and with the prior approval of the Milton City Council;
(6) Promote the acquisition by the City of Milton of façade easements and conservation easements
as appropriate, in accordance with the provisions of the Georgia Uniform Conservation Easement
Act of 1992 (O.C.G.A. §§ 44-10-1 through 44-10-5);
(7) Conduct educational programs on historic properties located within the City of Milton and on
general historic preservation activities;
(8) Make such investigations and studies of matters relating to historic preservation including
consultation with historic preservation experts, as the Milton City Council o r the HPC itself may,
from time to time, deem necessary or appropriate for the purposes of preserving historic
resources;
RZ17-07 – Text Amendment prepared for the Mayor and City Council Meeting on April 24, 2017 (First
Presentation on April 10, 2017 and Work Session on April 17, 2017)
4/7/20174/5/20174/3/2017
Page 2 of 2
(9) Research local, state, federal, or private funds for historic preservation, and make
recommendations to the Milton City Council c oncerning the most appropriate use of any funds
acquired;
(10) Recommend to the Milton City Council possible historic resource incentive programs for their
review;
(11) Submit to the Historic Preservation Division of the Georgia Department of Natural Res ources a
list of designated historic properties or historic districts;
(12) Perform historic preservation activities as the official agency of the Milton Historic Preservation
Program;
(13) Retain persons with professional expertise to carry out specific tasks, as needed, subject to
approval by the Milton City Council;
(14) Receive donations, grants, funds, or gifts of historic property and acquire and sell historic
properties provided the Milton City Council has provided prior consent to do so and all state and
local laws regarding local government property disposition are followed. The receipt of donations,
grants, funds, or gifts shall be accepted only if such acceptance does not violate t he City of Milton
Code of Ethics;
(15) Review and make comments to the Historic Preservation Division of the Georgia Department of
Natural Resources concerning the nomination of properties within its jurisdiction to the National
Register of Historic Places;
(16) Participate in private, state, and federal historic preservation programs and with the approval of
the Milton City Council enter into contractual agreements to do the same;
(17) Work with a City of Milton Staff member, who will serve as liaison b etween HPC and mayor and
city council.
(d) HPC's power to adopt rules and standards. The HPC shall adopt rules and standards for the
transaction of business and for consideration of applications for designations and certificates of
appropriateness, such as by-laws and design guidelines, not inconsistent with this article. The HPC
shall have the flexibility to adopt such rules and standards without amendment to this article. The HPC
shall provide for the time and place of regular meetings and a method for the calling of special
meetings, consistent with the Georgia Open Meetings Act. The HPC shall select such officers as it
deems appropriate from among its members. A quorum shall consist of a majority of voting members.
All rules shall be ratified by the Milton City Council before becoming effective.
(e) Conflict of interest. The HPC shall be subject to all conflict of interest laws set forth in the Georgia
Statutes and in the City of Milton Charter.
(f) HPC's authority to receive funding from various sources. The HPC shall have the authority to accept
donations on behalf of the City of Milton and shall ensure that these funds do not displace appropriated
governmental funds. The HPC shall be subject to and comply with the Milton Ethics Code.
(g) Records of HPC meetings. A public record shall be kept of the HPC's resolutions, proceedings, and
actions. Reports to the Milton City Council will also be made on a regular and timely basis.
(Ord. No. 12-04-133, § 1, 4-23-2012)
STATE OF GEORGIA ORDINANCE____
COUNTY OF FULTON RZ17-07
AN ORDINANCE TO AMEND THE SEC. 64-2453, CREATION OF A HISTORIC
PRESERVATION COMMISSION (TO ALLOW COMPENSATION OF MEETINGS) OF
THE ZONING ORDINANCE.
BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called
council meeting on April 24, 2017 6:00 p.m. as follows:
SECTION 1. That the amendment of the Sec. 64-2453, Creation of a Historic
Preservation Commission regarding compensation of meetings of the City of
Milton Zoning Ordinance is hereby adopted and approved; and is attached
hereto as if fully set forth herein, and;
SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith
are repealed.
SECTION 3. That this Ordinance shall become effective upon its adoption.
ORDAINED this the 24th day of April, 2017.
____________________________________
Joe Lockwood, Mayor
Attest:
___________________________
Sudie AM Gordon, City Clerk
TO:
FROM:
AGENDA ITEM:
MEETING DATE:
ILTONI
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
City Counci
DATE:
Steven Krokoff, City Manager
Consideration of Revisions to Plat Process, Chapter 50 -
Subdivisions.
Monday, April 24, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (APPROVED (J NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: (J, -YES () NO
CITY ATTORNEY REVIEW REQUIRED: (uV(ES (J NO
APPROVAL BY CITY ATTORNEY: Q4PPROVED (J NOT APPROVED
PLACED ON AGENDA FOR: 041s4412oO
2006 Heritage Walk Milton, GA
0000
P: 678.242.2500 1 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us
To: Honorable Mayor and City Council
From: Kathleen Field, Community Development Director
Date: April 20, 2017 prepared for the April 24, 2017 City Council Meeting.
(First Presentation – April 10, 2017, Work Session – April 17, 2017)
Re: Text Amendment – Chapter 50 of the City Code – Subdivisions
____________________________________________________________________________
Department Recommendation:
The Community Development Department recommends approval of the
proposed text amendment.
Executive Summary:
Currently, newly proposed subdivisions are submitted to the City as a concept
plan that is reviewed for compliance with city codes by Community
Development Staff before being presented at a public informational meeting.
Subsequently, Land Disturbance Plans are submitted and reviewed before a
permit is issued and the development is constructed. The applicant must then
file a Final Plat that is reviewed by staff and approved by the Mayor and City
Council before being recorded at the Fulton County Superior Court to complete
the subdivision of land.
Preliminary Plat Process
The purpose of this text amendment is to require applicants to submit a
Preliminary Plat, formerly called a concept plan, which is reviewed by
Community Development Staff for completeness and then presented at a
Planning Commission meeting where the subdivision will be either approved or
denied. The Staff will notify the public of the upcoming hearing before the
Planning Commission. If the Planning Commission denies the preliminary plat, the
applicant can appeal the decision to the Mayor and City Council.
At the City Council’s Work Session on April 17, 2017, Staff was directed to
change the proposed ordinance regarding the Preliminary Plat Process to allow
the Planning Commission to only make recommendations rather than “approval
or denial”. Staff has updated with text amendment to reflect this request with
the assistance of the City Attorney.
Final Plat Process
The text amendment would also require that, following the issuance of a Land
Disturbance Permit, a Final Plat be submitted by the applicant that would be
reviewed by staff and certified for compliance by the Community Development
Director before being forwarded to the Mayor and City Council for a public
hearing and approval. Upon approval, the City will record the Final Plat at the
Fulton County Superior Court.
Minor Plat Process
Minor plats, which are the subdivision of land with three or less lots including
change of property lines, address changes, and combination plats will be
administratively approved by the Community Development Director and
placed on the Mayor and City Council consent agenda for confirmation.
Results of the March 22, 2017 Planning Commission Meeting
The Planning Commission recommended approval as proposed by Staff,
unanimously, 6-0.
Funding and Fiscal Impact:
There will be no impact if this text amendment is approved.
Alternatives:
The Mayor and City Council may approve or deny the amendment as
proposed and/or recommend further amendments to the text amendment
discussed.
Legal Review:
Paul Frickey - Jarrard & Davis (March, April, 2017)
Attachment(s): Chapter 2 of City Code text amendment and ordinance.
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 1
4/20/2017
Chapter 50 - SUBDIVISIONS[1]
Footnotes:
--- (1) ---
State Law reference— Municipal annexations, O.C.G.A. § 36-36-1 et seq.; county and municipal urban
development, O.C.G.A. § 36-61-1 et seq.; city and county zoning procedures, O.C.G.A. § 36 -66-1 et seq.;
local zoning proposal review procedures, O.C.G.A. § 36 -67-1 et seq.; coordinated and comprehensive
planning and service delivery by counties and municipalities, O.C.G.A. § 36 -70-1 et seq.
ARTICLE I. - IN GENERAL
Sec. 50-1. - Definitions.
The following words, terms and phrases, when used in this chapter, shall have the meani ngs ascribed
to them in this section, except where the context clearly indicates a different meaning:
Alley or service drive means a minor, permanent vehicular service access to the back or the side of
properties otherwise abutting a street.
Bike paths means paths that serve to separate bicycle riders from vehicle and pedestrian traffic. Bike
paths can meander through wooded areas, traverse the edge of open areas, and may (in many instances)
parallel existing roadways or walks.
Block means a parcel of land or lots entirely surrounded by public or private streets, other than alleys.
Buildable area means that portion of a lot where buildings and specified structures may be located
after all minimum yards, buffers, landscape strips, and other setbacks have been met.
Building setback line means a graphic representation of the required minimum horizontal distance
between a building and the related front, side, or rear property lines which establish the minimum space to
be provided between the building and property lines.
Comprehensive plan means a set of documents approved by the mayor and city council which sets
forth desired long range development patterns for the incorporated City of Milton, Georgia.
Crosswalk means a right-of-way dedicated to public use, four feet or more in width that crosses a
street and furnishes a specific area for pedestrian movements at an intersection.
Cul-de-sac means a street having only one connection to another street and being permanently
terminated by a vehicular turn around.
Cul-de-sac, temporary, means a street having one end open to traffic and being temporarily terminated
by a vehicular turnaround. This temporary termination is to provide connectivity to future developments.
Department means the Community Development Department, City of Milton, Georgia.
Director means the director of the community development department or his or her designee.
Driveway, access or shared, means a paved area used for the ingress or egress of vehicles, a nd
allowing access from a street to a building, other structure or facility.
Driveway, single-family residential, access or shared (private drive) means a paved or unpaved area
used for ingress or egress of vehicles which allows access from a street to a building, other structure or
facility for no more than three single -family residential lots.
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 2
4/20/2017
Easement means a grant by the property owner for use by the grantee of a portion of land for specified
purposes.
Health and wellness department means the Fulton County Health and Wellness Department or
authorized representative thereof.
Land disturbance permit.
(1) The term "land disturbance permit" means an official authorization issued by the department,
allowing defoliation or alteration of a site or the commencement of any construction activities
including, but not limited to:
a. Clearing;
b. Grubbing;
c. Dredging;
d. Grading; and
e. Excavating, transporting and filling of land.
(2) The term "land disturbance permit" does not include agricultural practices as defined in the
O.C.G.A. § 1-3-3.
Lot means the basic lawful unit of land, identifiable by a single deed established by plat, subdivision,
or as otherwise permitted by law, to be separately owned, used, developed, or built upon. In determining
the area and dimension of a lot, no part of the right -of-way of a road or crosswalk may be included.
Lot, corner means a lot abutting two or more stree ts at their intersection.
Lot, double/multiple frontage, means a lot other than a corner lot abutting two or more streets that may
or may not intersect at that lot.
Lot, minimum lot size, means the smallest permissible lot area established by chapter 64 or the
conditions of zoning.
Mayor and city council means the mayor and city council of the City of Milton, Georgia.
Plan, conceptual, means a drawing that shows the proposed layout of a subdivision in sufficient detail
to indicate its workability and fe asibility, but is not in final form for recording, pursuant to these regulations.
The conceptual plan is the first stage in securing a land disturbance permit.
Plat means a map indicating the subdivision or resubdivision of land, intended to be filed for recording.
Plat, final, means a finished drawing of a subdivision that provides a complete and accurate depiction
of all legal and engineering information required by this chapter. Certification for recording and ratification
of the manager's Aapproval by the mayor and city council is required.
Plat, minor, means a finished drawing of a subdivision of no more than three lots that, at the time of
subdivision, does not necessarily, but may involve:
(1) A land disturbance permit;
(2) New streets;
(3) The extension of a utility or other municipal facility; and
(4) Depicts all legal and engineering information required by this chapter.
Plat, Preliminary, means a drawing that shows the proposed layout of a subdivision in sufficient detail
to indicate its workability and feasibility, but is not in final form for recording, pursuant to these regulations.
The preliminary plat is the first stage in securing a land disturbance permit.
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 3
4/20/2017
Right-of-way dedication and reservation plan means an element of the city's comprehensive plan
maintained by the public works department which includes guidelines and procedures for the dedication
and reservation of rights-of-way along public roadways.
Standard details means illustrative minimum st andards for land development activities authorized
under the city's land development regulations. These standards shall not supercede more restrictive
prudent design requirements or good engineering practices as applied to specific situations on a case -by-
case basis. All construction shall meet or exceed the Fulton County minimum standards established by the
Georgia Department of Transportation (GDOT).
Street classifications means the classification of streets based on functions, from high -traffic arterial
roads to low traffic residential streets. The following are definitions intended to distinguish between different
street classifications. All roadways are classified per the state department of transportation:
Collector means a roadway that has partial or no access control and has more emphasis on
access to adjacent land over mobility than arterials. The primary purpose is to distribute trips to and
from the arterial system and allow access to the local roads.
Freeway means a multi-lane roadway that has full access control and separation of directional
traffic. Freeways accommodate large volumes of high speed traffic and provide efficient movement of
vehicular traffic for interstate and major through travel.
Frontage street means a road that typically runs parallel to a partial access controlled roadway,
a full access controlled facility, or a railroad. Frontage roads provide public access to the adjacent
parcels, help control access to the major facility, and/or maintain circulation of traffic on each si de of
the major facility.
Full access control means preference is given to through traffic by providing access connections
only with selected public roads and by prohibiting crossings at grade and direct private connections.
Local means any roadway that has no access control, and places strong emphasis on access to
adjacent land over mobility while service to through traffic is discouraged.
Minor arterial means a roadway that has partial or no access control and is primarily used for
inter-connectivity of principal arterials and placing more emphasis on access to adjacent land over
mobility.
No access control means preference is generally given to access to adjacent land rather than
mobility.
Partial access control means preference is given to through traffic to a degree that, in addition to
connection with selected public roads, there may be some crossing at grades, but private connections
shall be prohibited.
Principal arterial means a roadway that has partial or no access control, and is primarily us ed for
fast or large volumes of traffic. Emphasis is placed on mobility rather than access to adjacent land.
Street, private, means a street that has not been dedicated to the municipality or other government
entity.
Street, public, means a dedicated and accepted right-of-way for vehicular traffic.
Street, residential, means streets internal to residential subdivisions. The following definitions are
intended to distinguish between different categories of streets internal to residential subdivisions:
Housing unit service means the number of housing units served by a street or collection of streets
shall be the aggregate number of housing units provided, or potentially to be provided, with driveway
access directly from the street plus the number of units utilizing or potentially utilizing the street for
through traffic movements. Such calculations shall be made at the beginning and ending of the same
street intersection.
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 4
4/20/2017
Major subdivision street means a local road internal to a subdivision which serves 50 or more
housing units. These units do not have to be directly served by the major subdivision street. Major
subdivision streets are roads that serve as collectors for the subdivision traffic. An y residential street
which accesses a collector or arterial road shall be considered a major subdivision street for the first
300 feet regardless of housing unit service.
Minor subdivision street means a local road internal to a subdivision which serves f ewer than 50
housing units and does not access a collector or arterial road.
Stub-out street means a street having one end open to traffic and being temporarily terminated at the
other. Stub-outs generally do not have a temporary vehicular turnaround. This temporary termination is to
provide connectivity to future developments and may be constructed without curb and gutter, provided such
stub-out street meets the standards of the Fulton County Fire Department.
Subdivider means any property owner, person, individual, firm, partnership, association, corporation,
estate, trust, agent of property owner, or any other group or combination acting as a unit dividing or
proposing to divide land so as to constitute a subdivision.
Subdivision, residential and nonres idential, means any division of a lot, tract or parcel, regardless of
its existing or future use, into two or more lots, tracts or parcels. The term "subdivision" means the act or
process of dividing property, except that, where appropriate to the context, the term "subdivision" may be
used in reference to the aggregate of all lots held in common ownership at the time of subdivision.
Subdivision, major, means a subdivision that does not qualify as a minor subdivision.
Subdivision, minor, means a subdivision of no more than three lots that, at the time of subdivision,
does not necessarily, but may involve
(1) A land disturbance permit;
(2) New streets; or
(3) The extension of a utility or other municipal facility.
Traffic mitigation action plan means a plan that studies and addresses the number of trips a subdivision
will produce when such development results in the reduction of the level of service on any roadway currently
functioning at "D" or worse in accordance with the county transportation standards.
(1) The term "traffic mitigation action plan" includes, but is not limited to:
a. Roadway improvements; and
b. Other proposals, such as:
1. Providing transit access;
2. Transit use incentives;
3. Car/van pooling;
4. Bicycle path construction;
5. Off-site and internal sidewalk construction; and
6. Lunch trip reduction.
(2) The traffic mitigation action plan shall mitigate the traffic impact in a manner that will show no
negative impact on roads with level of service of "D" or worse.
Trails, pedestrian or others, means extended and usually continuous strips of land established
independently of other routes of travel and dedicated, through ownership or easement, to recreational travel
including hiking, horseback riding, etc.
Formatted: p0
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 5
4/20/2017
Utility accommodations (guidelines and procedures) means a county program maintained by the public
works department which includes:
(1) Installing, maintaining, repairing, operating, or using a pole line, buried cable, pipeline, or
miscellaneous utility facility; and
(2) Performing miscellaneous operations authorized by a utility permit.
Utility permit means an official authorization issued by the public works department, allowing the
alteration of land within the right-of-way for the commencement of any construction activities pertaining to
utility installation or relocation.
Zoning ordinance means the Zoning Ordinance of the City of Milton, Georgia, (chapter 64).
(Ord. No. 06-12-74, § 6(art. III), 12-21-2006)
Sec. 50-2. - Penalty.
(a) Civil. Any person violating any provision of this chapter, shall be deemed liable for civil penalties not
less than $1,000.00 and not to exceed $2,500.00 and/or imprisonment for 60 days, or as amended by
applicable statutes. Each day's continuance of a violation shall be consider ed a separate offense. The
owner of any lands or parts thereof, where anything in violation of this provision shall be placed, or
shall exist, and any person who may assist in the separate offense, the city court, or any court of
competent jurisdiction, shall have jurisdiction of any offense charged under this section.
(b) Additional remedies. In any case in which any land is, or is proposed to be, used in violation of these
regulations or any amendment thereto adopted by the mayor and city council, may, i n addition to other
remedies provided by law, institute injunction, abatement or any appropriate action, or proceeding to
prevent, enjoin or abate such unlawful use.
(Ord. No. 06-12-74, § 6(art. XI(11.1), (11.2)), 12-21-2006)
Sec. 50-3. - Title.
The title of these regulations shall be known as "The Subdivision Regulations of the City of Milton,
Georgia."
(Ord. No. 06-12-74, § 6(art. I(1.1)), 12-21-2006)
Sec. 50-4. - Purpose.
These rules and regulations are intended to serve the following purposes, among others:
(1) To protect and promote the health, safety and general welfare of the city's residents.
(2) To encourage economically sound and stable land developments.
(3) To ensure the adequate provision of streets, access, utilities, and other facilities and services to
new land developments in conformance with public improvement standards and regulations of
the city.
(4) To ensure the adequate provision of safe and convenient traffic access, connectivity to other
developments or facilities, and efficient circulation (both vehicular and pedestrian) in new land
developments.
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 6
4/20/2017
(5) To ensure the provision of needed open space and building sites in new land developments
through dedication or reservation of land for recreational, educational, environmental, green
space, bikeways and pedestrian trails, and other public purposes.
(6) To ensure equitable handling of all requests for the subdivision of land by providing uniform
procedures and standards for the subdivider.
(Ord. No. 06-12-74, § 6(art. I(1.2)), 12-21-2006)
Sec. 50-5. - Conflicts.
Where conflicts exist between this chapter and other city regulations and policies, either the most
restrictive or the city's written interpretation shall prevail.
(Ord. No. 06-12-74, § 6(art. XII), 12-21-2006)
Secs. 50-6—50-42. - Reserved.
ARTICLE II. - AUTHORITY AND APPLICATION
Sec. 50-43. - Portions of state Constitution adopted.
These subdivision rules and regulations are adopted unde r the authority of the following portions of
the 1983 Constitution of the State of Georgia:
(1) Article IX, section II, paragraph I; and
(2) Article IX, section II, paragraph IV.
(Ord. No. 06-12-74, § 6(art. II(2.1)), 12-21-2006)
Sec. 50-44. - Minor/conceptualPreliminary plat required.
(a) Any subdivider of land within the incorporated city shall submit to the director of the community
development department a minor or conceptualpreliminary plat of the proposed subdivision
conforming to all the requirements set forth in these regulations and any other applicable county,
state and federal regulations. ApprovalRecommendationsmade it is deemed The director of the
community development department shall approve or deny the preliminary plat based on the
planning commission recommendations in accordance with the process described in section 50-
91. Once the conceptual preliminary plat is approved, a minor plat or final plat must be filed which
conforms to all requirements set forth in these regulations.
(1)
(Ord. No. 06-12-74, § 6(art. II(2.2)), 12-21-2006)
Sec. 50-45. - Unlawful to sell or transfer subdivided land without minor or final plat confirmation.
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 7
4/20/2017
No person, firm, corporation, owner, agent or subdivider shall sell, transfer or agree to sell any
subdivided land without the minor or final plat of that subdivision having been confirmed by the mayor and
city council.
(Ord. No. 06-12-74, § 6(art. II(2.3)), 12-21-2006)
Sec. 50-46. - Approval and permits required prior to construction.
No subdivider shall proceed with any construction work on the proposed subdivision, including
clearing, grading or grubbing, before obtaining the appropriate approvals and permits.
(Ord. No. 06-12-74, § 6(art. II(2.4)), 12-21-2006)
Sec. 50-47. - Approval and confirmation required prior to dedicating, extending or accepting public
street.
No land shall be dedicated, opened, extended or accepted as a public street or for any other public
purpose before obtaining final approval from the director and confirm ation by the mayor and city council.
The approval shall be entered in writing on the final plat by the director. Any subdivider of property for public
purpose (other than streets) shall be transferred by deed.
(Ord. No. 06-12-74, § 6(art. II(2.5)), 12-21-2006)
Sec. 50-48. - No building permit issued unless legal access to street approved.
No building permit shall be issued within the incorporated area of the city unless legal access is
provided to a public street or a private street approved under the te rms of these rules and regulations.
(Ord. No. 06-12-74, § 6(art. II(2.6)), 12-21-2006)
Sec. 50-49. - Residential subdivision building permit issued only after approval and confirmation of
minor or final plat.
In residential subdivisions, building permits may be issued on the basis of any approved minor plat or
final plat only after the approval of the director, and the mayor and city council's confirmation.
(Ord. No. 06-12-74, § 6(art. II(2.7)), 12-21-2006)
Sec. 50-50. - Court ordered divisions of property excepted from this chapter.
The divisions of property by court order including, but not limited to, judgments of foreclosure or
consolidation and disbursement of existing lots by deed or other recorded inst ruments, shall not be
considered a subdivision for purposes of, and shall not obviate the necessity for compliance with, these
regulations.
(Ord. No. 06-12-74, § 6(art. II(2.8)), 12-21-2006)
Sec. 50-51. - Model home regulations.
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 8
4/20/2017
(a) The subdivider shall be allowed one building permit for a model home for each 15 lots located in the
proposed subdivision; provided the subdivider provides an agreement to install improvements for a
cash surety equal to 125 percent of the cost for the remaining infrastructure improvements, based on
written estimates by the design professional for the project. Notwithstanding the permitted rate for
model homes, the maximum number of building permits for model homes to be allowed in any one
subdivision shall not exceed ten.
(b) The following shall apply for lots where model homes are allowed:
(1) The lots shall be located within 300 feet of an active fire hydrant;
(2) Main sewer and water lines for these lots shall be installed by the developer and be subject to
review and approval by Fulton County; installation of these lines shall take place prior to issuance
of the certificate of occupancy; and
(3) The lots shall have a minimum 20-foot wide fire access road extending from a paved public street
to within 100 feet of the proposed structure.
(Ord. No. 06-12-74, § 6(art. II(2.9)), 12-21-2006)
Secs. 50-52—50-70. - Reserved.
ARTICLE III. - REQUIREMENTS
DIVISION 1. - GENERALLY
Sec. 50-71. - Compliance with city procedures and guidelines required.
All proposals to subdivide combine or recombine parcels of land under the provision of these
regulations shall be in compliance with the City of Milton's Standard Procedures and Guidelines for
Subdividing Property.
(1) All final plats, replats and minor plats shall have the consent of the owners of all affected lots
shown on said plat. Replats or new plats showing modifications to common areas shall require
the consent of owners of all lots shown in the original final pl at.
(2) Proposals for the subdivision, combination or recombination of lawful previously platted lots or
parcels, or portions thereof, shall be in compliance with the zoning ordinance (chapter 64).
(3) If construction activity contemplated results in the disturbance of an area of 5,000 square feet or
more, a land disturbance permit must be approved along with any building permit prior to
construction.
(4) Where a proposed lot fronts an existing public street, the subdivider shall improve the street along
the lot's frontage to the applicable standards of these regulations and any standard details as
determined by the director.
(5) All slope, drainage and utility easements, as well as necessary right -of-way widths (as determined
by the director) on an existing public street, paved or unpaved, shall be provided by the subdivider
at no cost to the city.
(6) Each proposed lot shall comply with the requirements of the Fulton County Department of Health,
whose certification of approval shall accompany the submi ssion of the final plat to the director.
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 9
4/20/2017
(7) A minor plat proposal, as defined in section 50 -1, may be exempt from traffic and drainage studies
and tree surveys, when an analysis is submitted and concludes that the development would have
no negative impact on traffic or drainage.
(8) Each lot created under the provisions of a minor plat shall not subsequently be resubdivided
pursuant to the provisions of a minor plat.
(9) For the division of land in the AG-1 (Agricultural) zoning district adjacent to or has access to
unpaved roads, the following rules shall apply:
a. Each proposed lot shall contain a minimum area of three acres.
b. Each proposed lot shall provide at least 100 feet of road frontage, the minimum dimension
of which shall be maintained to t he building line of the lot.
c. Each proposed lot shall provide at least 200 feet of lot width at the building line.
(10) For the division of land in O-I, C-1, C-2, MIX, and M1-A, M-1 and M-2 zoning districts, after initial
development of the property, t he following standards shall also apply:
a. A proposed lot fronting an existing public street shall contain the necessary frontage required
by the zoning ordinance (chapter 64).
b. The subdivider shall submit documentation of the necessary easements prov iding for access
to a public street for proposed lots that front only on an existing, documented, paved private
street or driveway.
c. All slope, drainage and utility easements, as well as necessary street rights -of-way (as
determined by the director) shall be provided by the subdivider at no cost to the city.
(Ord. No. 06-12-74, § 6(4.1), 12-21-2006)
Secs. 50-72—50-90. - Reserved.
DIVISION 2. - PROCESS
Sec. 50-91. - Conceptual planPreliminary plat approval.
(a) All preliminary plat applications shall be reviewed by the community development department staff for
completeness. A preliminary plat application shall be deemed to be complete if the application complies
with all applicable city, county, state and federal regulations. If staff determines that an application is
not complete, the applicant will be notified of any deficiencies and provided the opportunit y to revise
the plat to correct the identified deficiencies without the need for the filing of a new application. If staff
determines that previously identified deficiencies remain in any corrected preliminary plat, staff may
reject the application entirely or request that the applicant submit a new corrected preliminary plat.
For minor subdivision preliminary plats, after staff determines that the application is complete,
the community development director shall review the preliminary plat and shall approve the
plat unless the plat is inconsistent with any specific adopted plans or policies, or is inconsistent
with the public health, safety and welfare.
(1) For major subdivision preliminary plats, after staff determines that the application is complete,
the community development director shall forward the application to the planning commission
for public hearing, review, comment and recommendation.consideration.
(2) The planning commission shall conduct a public hearing and shall review the preliminary plat
at its next available regularly scheduled meeting and shall approve provide comments and
Formatted: Highlight
Formatted: Highlight
Formatted: Highlight
Formatted: Highlight
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 10
4/20/2017
make recommendations regarding the plat to the community development director. unless the
plat is inconsistent with any specific adopted plans or policies, or is inconsistent with the public
health, safety and welfare.
(3) The community development director shall implement the recommendation s of the planning
commission into the preliminary plat prior to the approval of the preliminary plat.
a. Notification of planning commission meeting.
Prior to the approval of a preliminary plat, said plat shall be placed on the next
available planning commission meeting within 45 days of the preliminary plat
being submitted.
i. The applicant or agent shall post a sign as directed by the community
development department in a conspicuous location on each street frontage of
the subject property at least 14 days prior to the planning commission
meeting. It will be the applicant's responsibility to ensure the posting remains
in a conspicuous location on site until after the scheduled planning
commission meeting.
ii. The department shall give notice of the planning commission meeting by
regular mail to all property owners or current residents within 500 feet of the
boundaries of the subject property and a minimum of 75 owners who appear
on the city tax records as retrieved by the city's geographic information system
in the surrounding area around the subject property, which 75 owners may
include those located within 500 feet of the subject property. The notices shall
be mailed a minimum of 14 days prior to the planning commission meeting.
iii. The mailed notices shall contain the time, place, and purpose of the planning
commission meeting, the location of the property, and description of the
proposed subdivision. The posted sign shall include all of the items required
in the mailed notice except the location of the property .
(2)(4) Upon receipt of the comments and recommendations of the Planning Commission with
respect to the preliminary plat, tThe community development director shall implement the
comments and rrecommendations of the planning commission by either approving the
preliminary plat, denying the preliminary plat, or returning the preliminary plat to the applicant
for revision consistent with the comments and recommendations of the planning commission .
into the preliminary plat prior to the approval of the preliminary plat.
A preliminary plat application may be denied without prejudice, thereby allowing the applicant
to resubmit a revised plat for consideration without the necessity of paying a new application
fee, if the application is found to be inconsistent with the public health, safety and welfare, but
in such a way that minor revisions to the plat could correct th e inconsistency.
(b) (a) Pursuant to these regulations, application for conceptual plan approval shall be submitted to the
department, and, if found compliant, a certificate of conceptual plan Preliminary plat approval shall be
issued which shall continue in effect for a period as follows or for as long as construction activity is
continuous and at least 25 percent of the land area within the plan preliminary plat has received final
plat approval, whichever is longer:
(1) Two years for subdivisions of 50 lots or less.
(2) Three years for subdivisions of more than 50, but less than 300 lots.
(3) Four years for subdivisions of more than 300 lots.
(b) Accordingly, if the certificate of conceptual planpreliminary plat approval expires, a new application
shall must be submitted and shall be subject to the regulations in effect at the time of such submission.
Formatted: Highlight
Formatted
Formatted
Commented [PF1]: My understanding is that the PC may make
recommendations for changes and that the applicant would have to
make those changes rather than the director unilaterally making
the changes.
Formatted: Indent: Left: 1.05", No bullets or numbering
Formatted: Highlight
Formatted: Indent: Left: 0", Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 + Alignment: Left +
Aligned at: 0.3" + Indent at: 0.55"
Formatted: Indent: First line: 0.01"
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 11
4/20/2017
(Ord. No. 06-12-74, § 6(4.2(4.2.1)), 12-21-2006)
Sec. 50-92. - Land disturbance permit.
(a) Following the issuance of the certificate of conceptual planpreliminary plat approval, site development
plans shall be submitted for approval prior to any defoliation or the commencement of development
activities on the subject property. Approval of such plans shall result in the issu ance of a duly
authorized land disturbance permit which, along with the approved plans, must be maintained on the
site until all site work, as proposed and approved, is completed.
(b) An application for a permit for any proposed work shall be deemed to ha ve been abandoned 180 days
after the date of filing, unless such application has been pursued in good faith or a permit has been
issued, except that the director is authorized to grant a maximum of two extensions of time not
exceeding 90 days each. The ext ension shall be requested in writing and justifiable cause
demonstrated.
(c) Prior to the issuance of a land disturbance permit, an indemnity agreement form must be filed by the
subdivider protecting the city against damage, repair or maintenance claims a nd liability arising out of
drainage problems. The director, or his or her designee, is hereby authorized to execute such
agreements on the city's behalf.
(d) Every permit issued shall become invalid unless the work on the site authorized by such permit i s
commenced within 180 days after its issuance, or if the work authorized on the site by such permit is
suspended or abandoned for a period of 180 days after the time the work is commenced. The director
is authorized to grant, in writing, a maximum of two extensions of time, for periods not more than 180
days each. The extension shall be requested in writing and justifiable cause demonstrated.
(Ord. No. 06-12-74, § 6(4.2(4.2.2)), 12-21-2006)
Field Code Changed
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 12
4/20/2017
Sec. 50-93. - Final plat approval.
(a) (a) Whenever the provisions of these rules and regulations have been complied with and while the
certification of conceptual planpreliminary plat approval is in effect, the subdivider may submit to the
manager community development director an application for final plat review and approval pursuant to
these regulations. All required infrastructure shall be completed and approved, or performance bonds
for a portion of such improvements shall be filed in accordance with subsection (c) of this section prior
to filing for final plat approval.
(b) The final plat shall be submitted and drawn to the specifications of the Georgia Plat Act and the
standards of the city.
(c) Prior to the approval or recording of a final plat, the following must be provided by the subdivider, or
his or her designee thereof:
(1) Cash assurance in an amount equal to 125 percent of the cost of infrastructure improvements not
yet in compliance. Said cash bond shall be maintained until the improvements have been
approved by the city;
(2) Maintenance bond to ensure the viability of infrastructure improvements;
(3) Drawings demonstrating the "as-built" conditions of the site, or cash assurance that such will be
provided within 30 days;
(4) An electronic format acceptable to the public works department containing data about the sanitary
sewer and water systems where available;
(5) Signed release of the project by the development inspector; and
(6) Recorded deed to the city for any dedicated space.
(d) All final plat applications shall be reviewed by the community d evelopment department staff for
completeness. A final plat application shall be deemed to be complete if the application complies with
all applicable city, county, state and federal regulations. If staff determines that an application is not
complete, the applicant will be notified of any deficiencies and provided the opportunity to revise the
plat to correct the identified deficiencies without the need for the filing of a new application. If staff
determines that previously identified deficiencies remai n in any corrected final plat application, staff
may reject the application entirely or request that the applicant submit a new corrected final plat.
(e) For all final plats, after staff determines that the application is complete and signed accordingly, the
community development director shall forward the application to the mayor and city council for
consideration and approval. The mayor and city council shall review the final plat at their next regularly
scheduled meeting and shall approve the plat unless the plat substantially differs from the previously
approved preliminary plat,or is inconsistent with any specific adopted plans or policies , or is inconsistent
with the public health, safety and welfare.
(f) A final plat application may be denied without prejudice, thereby allowing the applicant to resubmit a
revised plat for consideration without the necessity of paying a new application fee, if the application is
found to be substantially different from the previously approved preliminary plat , inconsistent with any
specific adopted plans or policies, or inconsistent with the public health, safety and welfare .
(d) Having been certified by the director as compliant to these and other applicab le regulations, the final
plat shall be recorded with the clerk of the superior court of Fulton County.
(e)(g) The final plat shall be considered approved upon the vote of approval by at the time of the
certification by the director, and shall be presented for ratification to the mayor and city council at the
next regularly scheduled meeting.
Formatted: Indent: Left: 0", Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 + Alignment: Left +
Aligned at: 0.25" + Indent at: 0.5"
Formatted: Indent: Left: 0", Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 4 + Alignment: Left +
Aligned at: 0.5" + Indent at: 0.75"
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 13
4/20/2017
(d)(h) HavingAfter being been certified by the director as compliant to these and other appli cable
regulationsapproved by the mayor and city council, the city shall cause the final plat shallto be recorded
with the clerk of the superior court of Fulton County.
(c) Should the director not approve any subdivisionfinal plat application be denied, the basis for the denial
shall be stated in writing to the applicant. The subdivider may file an appeal in accordance with section
50-231232.
Sec. 50-94 – Minor plat approval.
(a) For a minor plat, after staff determines that the application is complete, the community development
director shall review the minor plat and shall approve the plat unless the plat is inconsistent with any specific
adopted plans or policies, or is inconsistent with the public health, safety and welfare.
(1) Should the community development director not approve the minor plat, the basis for the denial
shall be stated in writing to the applicant. The subdivider may file an appeal in accordance with
section 50-233.
(b) After the review and approval by the community development director, a minor plat shall be placed on
the consent agenda of the mayor and city council meeting.
(c) After being confirmed by the mayor and city council, the city shall cause the final plat to be recorded
with the clerk of the superior court of Fulton County.
Formatted: Indent: Left: 0", Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 + Alignment: Left +
Aligned at: 0.3" + Indent at: 0.55"
Field Code Changed
Formatted: Indent: Left: 0.5"
Formatted: Indent: Left: 0.25"
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 14
4/20/2017
(Ord. No. 06-12-74, § 6(4.2(4.2.3)), 12-21-2006)
Secs. 50-94—50-112. - Reserved.
ARTICLE IV. - GENERAL PRINCIPLES OF THE LAND
Sec. 50-113. - Suitability of the land.
Land subject to flooding, improper drainage, erosion, and deemed unsuitable for devel opment in
accordance with the city's standards shall not be platted for any use that may continue such conditions or
increase the danger to health, safety, life, or property unless steps are taken to eliminate the hazards
mentioned in this section.
(Ord. No. 06-12-74, § 6(5.1), 12-21-2006)
Sec. 50-114. - Access.
(a) Unless otherwise herein noted, every subdivision shall be served by publicly dedicated streets or
private streets in accordance with the following:
(1) The proposed streets shall meet the city's standards and regulations.
Field Code Changed
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 15
4/20/2017
(2) No road intended to be private is to be extended to serve property outside that development
unless approved by the public works department.
(3) In residential subdivisions, the private roads shall be maintained by a ma ndatory homeowners'
association and documents of incorporation shall be submitted to the managerdirector of
community development for review and approval prior to the recording of the final plat.
(4) The subdivider shall provide all necessary easements fo r ingress and egress for police, fire,
emergency vehicles and all operating utilities.
(5) The final plat of any subdivision that contains private streets shall clearly state that such streets
are private streets.
(b) When land is subdivided, the created parcels shall be arranged and designed so as to allow for the
opening of future streets and provide access to those areas not presently served by streets.
(c) No subdivision shall be designed so as to completely eliminate street access to adjoining parce ls of
land without current street access.
(d) Lots may share access as stipulated herein. Lot frontage and access do not necessarily have to be
along or front the same public street, if approved by the director.
(e) The director shall have the right to encourage design of the subdivision in a manner that will:
(1) Enhance traffic circulation and other community needs;
(2) Encourage pedestrian traffic to schools, parks, existing and planned greenspace corridors, and
neighborhood shopping centers;
(3) Reduce impacts on streams and lakes;
(4) Reduce unwanted noise, lights on neighboring lots; and
(5) Discourage vehicular speeding on local streets.
(Ord. No. 06-12-74, § 6(5.2), 12-21-2006)
Sec. 50-115. - Conformance to city comprehensive plan.
(a) All proposed subdivisions shall conform to the city comprehensive plan and development policies in
effect at the time of submission.
(b) The director shall not approve plats when such planned features, as specified by the comprehensive
plan, are not incorporated into the plat.
(c) Whenever the plat proposes the dedication of land for public use and the director or the appropriate
agency finds that such land is not acquired consistent with the appropriate agency plans, policies, or
priorities, the director may either refuse to approve the plat, or require the rearrangement of lots to
include such land.
(d) If a development is proposed withi n one mile of any roadway operating at a level of service "D" or
worse, in accordance with the county transportation standards, a traffic mitigation action plan must be
submitted and approved by the director prior to the issuance of a land disturbance perm it.
(e) The term "greenspace," as referred to in this chapter, means a permanently protected land including
agricultural and forestry land that is in its undeveloped, natural state or that has been developed only
to the extent consistent with, or is resto red to be consistent with, one or more of the following purposes:
(1) Water quality protection for rivers, streams, and lakes;
(2) Flood protection;
(3) Wetlands protection;
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 16
4/20/2017
(4) Reduction of erosion through protection of steep slopes, areas with erodib le soils, and stream
banks;
(5) Protection of riparian buffers and other areas that serve as natural habitat and corridors for native
plant and animal species;
(6) Scenic protection;
(7) Protection of archaeological and historic resources;
(8) Provision of recreation in the form of boating, hiking, camping, fishing, hunting, running, jogging,
biking, walking, and similar outdoor activities; and
(9) Connection of existing or planned areas contributing to the purposes set out in this section.
(Ord. No. 06-12-74, § 6(5.3), 12-21-2006)
Sec. 50-116. - Zoning and other regulations.
(a) No subdivision shall be created or recorded that does not comply with the standards of the zoning
ordinance (chapter 64) and the approved conditions of zoning for the proper ty.
(b) Whenever there is a discrepancy between minimum standards or dimensions noted herein and those
contained in the zoning regulations, building codes, or other official regulations or resolutions, the most
restrictive shall apply unless set forth in the conditions of zoning.
(c) All proposed subdivisions shall comply with the county stormwater design manual.
(Ord. No. 06-12-74, § 6(5.4), 12-21-2006)
Sec. 50-117. - Amendments.
(a) Modifications of the provisions set forth in these regulations may b e approved by the director when
granting of such modification will not adversely affect the general public or nullify the intent of these
regulations.
(b) Should the director deny a request to modify in accordance with subsection (a) of this section, the
applicant may appeal the director's decision in accordance with section 50 -231.
(Ord. No. 06-12-74, § 6(5.5), 12-21-2006)
Secs. 50-118—50-136. - Reserved.
ARTICLE V. - CONSERVATION SUBDIVISION
Secs. 50-137—50-155. - Reserved.
ARTICLE VI. - DESIGN STANDARDS
Sec. 50-156. - Compliance with this article required.
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 17
4/20/2017
All applicable design standards as set forth in this article and the standard details shall be observed in
all plats as approved by the director.
(Ord. No. 06-12-74, § 6(7.1), 12-21-2006)
Sec. 50-157. - Streets.
All streets, public or private, shall be constructed to the construction standards of the city's public works
department.
(1) The arrangement, character, extent, width, grade, and location of all streets shal l conform to the
city comprehensive plan and shall consider their relation to existing and planned streets,
topographical conditions, and appropriate relation to the proposed uses of the land to be served
by such streets.
(2) The streets serving residential subdivisions shall be arranged and designed such that their use
for through traffic will be discouraged.
(3) Where a subdivision contains a dead-end street or stub-street other than a cul-de-sac, the
subdivider shall provide a temporary cul-de-sac within the right-of-way. Where a temporary cul-
de-sac is required, the subdivider shall be responsible for maintaining and for the construction of
the final street connection or turnaround as required.
(4) Where a subdivision abuts or contains an existing or proposed street classified as a collector
street or higher, the director may require frontage streets. Double frontage lots may be required
to have screening and no access easements along lot lines fronting on arterials or collector
streets. Deep lots with rear service drives, or other treatment as may be necessary for adequate
protection of residential properties, may be required to afford separation of through and local
traffic.
(5) Where a subdivision borders on or contains a railroad right -of-way, or a full or partial access
control facility right-of-way, the director may require a street approximately parallel to and on each
side of the right-of-way.
(6) Street right-of-way widths for major streets shall be dedicated as specified in the city
comprehensive transportation plan and the right -of-way dedication and reservation plan. Other
street right-of-way widths shall be not less than as specified under section 50 -160.
(7) Where a subdivision abuts an existing street, the subdivider shall dedicate addit ional right-of-way
on the existing streets to meet the requirements as set forth in the right -of-way dedication and
reservation plan.
(8) New road grades should be as indicated in the following table:
Street Type
New Road
Grade
(maximum)
Collector 8%
Major subdivision street 12%
Minor subdivision street 14%
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 18
4/20/2017
Note—Grades exceeding 12 percent shall not exceed a length of 250 feet.
(9) Interparcel access shall be provided to adjacent properties upon determination by the director
that such access is in the best interest of the public health, safety, or welfare. In residential
subdivisions, where private streets are proposed, the director may require a public street for
interparcel connection purposes; the director may also require a shared acce ss.
(10) Alignment.
a. Minimum vertical. All local roads with 25 miles per hour designs shall be connected by
vertical crest curves of a minimum length not less than 12 times the algebraic difference
between the rates of grade, expressed in feet per hund red. All local roads with a 25 miles
per hour design speed shall be connected by vertical sag curves of minimum length not less
than 26 times the algebraic difference between the rates of grade, expressed in feet per 100.
In any case, the sight distance shall meet the minimum requirements of this article.
1. In proposed approaches of new streets to intersections with existing streets, there shall
be a suitable leveling of the street at a grade not exceeding three percent and for a
distance of not less than 50 feet as measured from the back of the curb of the
intersecting street.
2. In approaches to intersections internal to residential subdivisions, there shall be a
suitable leveling of the street at a grade not exceeding five percent and for a distance
of not less than 50 feet as measured from the center point of the intersection.
b. Minimum horizontal; radii of centerline curvature. The minimum horizontal shall be not less
than the following:
1. Major subdivision street designed for 35 miles per hour: 200 feet.
2. Other major subdivision street: 100 feet.
3. Minor subdivision street: 100 feet.
c. Tangents; between reverse curves. The minimum tangents shall be not less than the
following:
1. Major subdivision streets designed for 35 miles per hour: 100 feet.
2. Other major subdivision street: 50 feet.
3. Minor subdivision street, where there is no super -elevation: 50 feet.
d. Intersection visibility requirements.
1. Roadways and their intersections shall be designed such that the proper sight distance
is maintained.
2. Minimum sight distance shall be determined by the operating speed of the road as
determined by the public works department.
3. Intersection sight distance shall be no less th an the following:
Minimum Sight Distance
Feet Speed (in mph)
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 19
4/20/2017
280 25
335 30
390 35
445 40
500 45
610 55
4. Minimum horizontal visibility shall be measured on the centerline.
5. When a proposed curb cut intersects an existing roadway, the minimum visibility shall
be provided as follows:
(i) When measuring in the horizontal plane, the intersection sight distance is
determined with the following assumptions.
A. The driver's eye location is to be assumed at the centerline of the exiting lane
of the proposed curb cut behind the stop bar.
B. The object location is to be assumed at the centerline of the closest oncoming
lane for each direction.
(ii) When measuring in the vertical plane, intersection sight distance is determined
with an assumed height of driver's eye and an assumed height of the object of 3½
feet.
(iii) When measuring in either plane, the line of sight must remain in the proposed
dedicated right-of-way, unless sufficient easements, maintenance agreements,
indemnifications agreements are provided, or additional right -of-way is dedicated.
e. Stopping sight distance visibility requirements.
1. Roadways and their intersections shall be designed such that proper stopping sight
distance is maintained.
2. Minimum sight distance shall be determined by the design speed of the proposed road
as determined by the public works department.
3. Stopping sight distance along a roadway shall be no less than the following:
Stopping Sight Distance Visibility Requirements
Feet Speed (in mph)
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 20
4/20/2017
155 25
200 30
250 35
4. Minimum vertical visibility for stopping sight distance along the roadway shall be
determined by measuring between two points of which the height of the driver's eye
shall be assumed at 3½ feet to an assumed object which is two feet in height. The line
of sight must remain within the proposed dedicated right -of-way, unless sufficient
easements, maintenance agreements, and indemnification agreements are provided,
or additional right-of-way is dedicated.
5. Minimum horizontal visibility for stopping sight di stance shall be measured on the
centerline.
(11) Street intersections shall be as nearly at right angles as possible, and no intersection shall be at
an angle less than 80 degrees. Detailed designs of intersections shall be required to include all
striping and pedestrian crosswalks. Pedestrian crossing signs and signals may be required.
(12) The curbline radius at street intersections shall parallel the right -of-way radius.
(13) Right-of-way radius. The right-of-way radius at street intersections shall b e at least 20 feet, and
where the angle of intersection is less than 90 degrees, the public works department may require
a greater radius.
(14) The centerline offsets on streets internal to a residential subdivision shall not be less than 200
feet. The centerline offsets for all other streets and curb cuts providing access to developments
shall not be less than 300 feet, except greater centerline offsets may be required by the director.
(15) Cul-de-sac streets shall be designed so that the maximum desirab le length shall be 600 feet.
(Ord. No. 06-12-74, § 6(7.2), 12-21-2006)
Sec. 50-158. - Blocks.
(a) The lengths, widths, and shapes of blocks shall be determined with due regard to:
(1) Provisions of adequate building sites suitable to the special needs of the type of use
contemplated;
(2) Zoning requirements as to lot sizes and dimensions unless a planned unit development is
contemplated;
(3) Needs for convenient access, circulation, control and safety of street traffic; and
(4) Limitations and opportunities of topography.
(b) Residential blocks shall be wide enough to provide two tiers of lots, except where fronting on streets
classified as a collector street or higher or prevented by topographical conditions or size of the
property. The director may require or approve a single tier of lots of minimum depth.
(Ord. No. 06-12-74, § 6(7.3), 12-21-2006)
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 21
4/20/2017
Sec. 50-159. - Lots.
(a) The size, shape, arrangement, orientation of every lot shall be subject to the director's approval for the
type of development and use contemplated. Proposed internal lot lines (not on the street side) shall
not be curved.
(b) Every lot shall conform to the dimension, area, and size requirements of the zoning ordinance (chapter
64) and conditions of zoning.
(c) Lots not served by a public sewer or community sanitary sewerage system and public water shall meet
the dimension and area requirements of the department of heal th.
(d) Double frontage lots shall be prohibited, except as approved by the director provided that such lots
are essential to provide separation of residential development from traffic arteries or to overcome
specific disadvantages of topography, orientation, and property size. A planted screen may be required
along lot lines abutting a traffic artery or other use that would have potential negative impact.
(e) The creation of remnant lots that are below minimum standards shall be prohibited unless such lo ts
are designated as common area on the final plat and maintained by the homeowners' association or
some other entity approved by the city.
(f) Each lot shall have direct access to an abutting, existing public street or to a street contained within
the proposed subdivision. A connection through an approved private drive may be permitted by the
director.
(g) The subdividing of land adjacent to or surrounding an existing or proposed lake where lots abutting
the lake shall be drawn to the centerlines of the lake or identified a common area, maintained by the
homeowner's association.
(Ord. No. 06-12-74, § 6(7.4), 12-21-2006)
Sec. 50-160. - Subdivision streets.
(a) The minimum requirements for major subdivision streets shall be as follows:
(1) Right-of-way: 50 feet.
(2) Pavement width: 24 feet back of the curb to back of the curb.
(3) Cul-de-sac:
a. Right-of-way: 50-foot radius with a ten-foot radius landscape island.
b. Pavement width: 40-foot radius to back of the curb.
(4) Sidewalks. In accordance with subsection 50-182(d).
(5) Street trees. If required by the director, street trees shall be installed on both sides at a spacing
approved by the city arborist.
(b) The minimum requirements for minor subdivision streets shall be as follows:
(1) Right-of-way: 44 feet.
(2) Pavement width: 22 feet back of the curb to back of the curb.
(3) Cul-de-sac:
a. Right-of-way: 42-foot radius with a eight-foot radius landscape island.
b. Pavement width: 32-foot radius to back of the curb.
(4) Sidewalks. In accordance with subsection 50-182(d).
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 22
4/20/2017
(5) Street trees. If required by the director, street trees shall be installed on both sides at a spacing
approved by the city arborist.
(c) For streets other than mentioned in subsections (a) and (b) o f this section, the director shall determine
the required cross section.
(d) All residential subdivision streets shall be designed for a maximum of 25 miles per hour. The director
may require that subdivision streets that will not provide direct residenti al access be designed for up
to 35 miles per hour.
(e) Where streets are longer than 600 feet, traffic calming devices shall be incorporated to include green
space, islands, residential roundabouts, or other traffic calming devices as approved by the dire ctor.
Where traffic calming devices such as speed bumps are used, they shall not exceed six inches in
height. The minimum distance between individual devices shall not be less than 500 feet, and shall
not be more than 900 feet. All services must conform to the city's design standards.
(Ord. No. 06-12-74, § 6(7.5), 12-21-2006)
Sec. 50-161. - Gated communities.
Gates installed in subdivisions with more than one lot shall comply with the following:
(1) Plan approval and a permit shall be obtained prior to installing of any gates. The permit fee shall
be calculated in accordance with applicable building permit fees. Gates shall not prohibit public
access to dedicated areas as defined within these regulations.
(2) No gate shall be installed within the city's right-of-way.
(3) The gate shall not create a dead end street without first installing a cul -de-sac conforming to the
city's standards on a dead-end street exceeding 250 feet in length.
(4) Gates shall provide for stacking distance, turnaround and emerg ency vehicle access as required
by the city.
(5) Gate permits may be denied based on traffic conditions, interconnectivity needs, and when not in
compliance with adopted guidelines.
(Ord. No. 06-12-74, § 6(7.6), 12-21-2006)
Secs. 50-162—50-180. - Reserved.
ARTICLE VII. - REQUIRED IMPROVEMENTS
Sec. 50-181. - Utility improvements required by this article.
Every subdivider shall be required to install or have installed the appropriate public utility and
improvements referred to in this article as found in the following documents:
(1) Department of Public Works: Standard Plans.
(2) Fulton County Comprehensive Storm Drainage and Criteria Manual.
(3) Sewer Regulations of Fulton County.
(4) City of Milton Tree Preservation Ordinance.
(5) Utility Accommodation: Guidelines and Procedures.
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 23
4/20/2017
(Ord. No. 06-12-74, § 6(8.1), 12-21-2006)
Sec. 50-182. - Streets.
(a) Grading. The required improvements for street grading shall be as follows:
(1) All street rights-of-way shall be cleared and graded to standards of the public works department.
(2) Finished grades shall be at levels approved in accordance with the standard plans.
(3) When property adjacent to the street is not owned by the subdivider, he or she shall obtain the
necessary easements of sloping banks before submitting for a land disturbance permit (LDP).
(b) Street paving/striping. The required improvements for street paving/striping shall be as follows:
(1) All street paving widths shall be in conformance with standards set forth in article 6.
(2) Street pavement shall be installed according to standards adopted by the mayor and city council.
(3) Striping shall be installed according to standards adopted by the mayor and city council.
(4) On all roads adjacent to a development, the adjacent lane of the road must be widened to provide
a 12-foot lane. The road must be milled and repaved throughout the subdivision fronta ge and
along the roadway improvements, whichever is greater. The road must either be resurfaced from
edge to edge, or it must be milled and repaved to the centerline. No more than one inch vertical
drop may be allowed at the pavement/gutter joint and a max imum of six inches of exposed curb
must be retained.
(5) No striping should be provided on subdivision streets designed for 25 miles per hour, except for
stop bars and 50 feet of double yellow centerlines, to be located at each entrance to the
subdivision.
(c) Curbs and gutters. The required improvements for curbs and gutters shall be as follows:
(1) Curbs and gutters shall be installed on all streets except noted herein. Installations shall be in
accordance with standards adopted by the mayor and city c ouncil.
(2) Curbs and gutters shall be of a straight or standard construction on one or both sides where
sidewalks are required.
(3) Curbs and gutters may be waived by the director if the sidewalk along the same portion of the
roadway is set back a minimum of 12 feet from the edge of pavement and drainage is adequately
addressed. Setbacks greater than 12 feet may be required by the director.
(d) Sidewalks. The required improvements for sidewalks shall be as follows:
(1) Introduction.
a. Purpose. The objective is to provide facilities that ensure safe pedestrian movement in the
city.
b. Intent. Sidewalks are intended to provide a safe pedestrian connection between the
subdivision/development and nearby destinations. Pedestrians consist of children walki ng to
and from school and neighborhood activities, as well as adults walking to and from
neighborhood shopping and transit stops. In addition to the need for sidewalks for circulation
and safety, sidewalks can be important elements in the recreational syst em of this
community. They can also serve as walking and hiking trails.
(2) Performance approach.
a. Performance factors. The performance approach shall be applied in determining the need
for sidewalks. In this case, the decision to require a development to provide sidewalks shall
be made on a case-by-case basis.
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 24
4/20/2017
b. Several basic factors shall be used in applying the performance approach. These are street
classification and current/potential future volume of pedestrian traffic; residential land
use/development density; relation to residential areas; proximity of schools, school bus
stops, shopping areas; and proximity of parks, libraries, bike paths/pedestrian trails,
greenspace corridors, and other land uses.
1. Street classification and volume of pedestrian traffic. As traffic volume and road speeds
increase, there is more need for separate pedestrian ways to ascertain safety.
Sidewalks shall be provided along local streets, collectors, arterials, and private roads
according to the density standards in subsection (d)(2)b.2 of this section.
2. Residential land use and development density.
i. Sidewalks shall be provided along both sides of all local streets where the
residential land use designation in the comprehensive plan is three units/acre or
higher density.
ii. Sidewalks shall be provided along at least one side of all local streets where the
residential land use designation in the comprehensive plan is one to two units/acre.
Residential land use designation of one unit or less shall be decided on a case -by-
case basis using the other factors contained in subsection (d)(2)b of this section.
3. Relation to residential areas. In general, sidewalks are intended to be within the street
right-of-way. This traditional location of sidewalks may be replaced in cluster
developments by a flexible pedestrian circulation system. Such a system would connect
individual dwelling units with other units, off-street parking, open space systems, and
recreational facilities. Also, this system may be permitted to meander through the
development within prescribed sidewalk easements. If the sidewalk leaves the right -of-
way, an easement and indemnification agreement must be provided for public access
and maintenance.
4. Proximity of schools and shopping areas.
i. Sidewalks shall be required in subdivisions located within one mile of an existing
or proposed school on both sides of any street that provides acc ess to such school.
Subdivisions at each side of the street shall provide sidewalks at the corresponding
frontage.
ii. Sidewalks shall be provided within a distance of up to one mile along both sides of
streets leading to or going through shopping areas.
5. Proximity of parks, libraries, bike paths/pedestrian trails, greenspace corridors, and
other land uses. Sidewalks are needed in areas where the following nonresidential land
use designations exist:
i. Sidewalks shall be required along both sides of all streets in commercial, living -
working, and business park land use designation areas.
ii. Sidewalks may be required in industrial subdivisions.
iii. Sidewalks may be required within a distance of up to one mile along both sides of
the streets leading to or going through places of public assembly/transit
facilities/other congested areas and other similar places deemed proper by the
manager director of community development for public necessity and safety.
6. Relation to established pattern of sidewalks. Notwithstanding the locational requirement
for sidewalks in subsection (d)(2) of this section, their future location should follow the
already established pattern of existing sidewalks (e.g., on one side of the street, on both
sides, etc.).
(3) General specifications.
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 25
4/20/2017
a. Sidewalks shall be provided by the subdivider at no cost to the city.
b. Sidewalks shall have a minimum width of five feet indicated by a note on the conceptual plan
preliminary plat.
c. Sidewalks along roadways shall not be adjacent to street curbs without a minimum two -foot
landscape strip.
d. For nonresidential developments, sidewalks shall be a minimum of six feet wide.
e. Sidewalks must be provided on or adjacent to an individual lot prior to the issuance of a
certificate of occupancy.
f. Prior to the recording of the final plat, 125 percent of the cost of the internal sidewalks for
any residential subdivision must be perf ormance bonded. This bond will be released when
all sidewalks internal to the development have been constructed and approved. All required
sidewalks must be provided internal to any residential subdivision within two years of the
recording of the final plat, otherwise, the bond is forfeited and the city will use the funds to
complete the sidewalk construction.
(4) Review guidelines. The manager director of community development may issue guidelines to
facilitate the application of the performance-based approach of subsection (d)(2) of this section
including, but not limited to, a point system. The intent is to ascertain fairness and consistency in
the application of this section.
(5) Exception. When the developer requests to install (within a development) sidewalks that are not
required by this chapter and at no cost to the city, the manage director of community rdevelopment
may approve a reduction to a minimum width of four feet.
(e) Street trees. The required improvements for street trees shall be as fol lows:
(1) Street trees and other shrubbery that may be retained or planted shall not obstruct sight distances
and shall be subject to the director's approval.
(2) Street trees that may be required by the director along the street shall be of a species ap proved
as street trees in accordance with section 50-160.
(Ord. No. 06-12-74, § 6(8.2), 12-21-2006)
Sec. 50-183. - Water supply.
(a) Where a public water supply is within 300 feet, the subdivider shall install or have installed a system
of water mains and connect to such supply. The installation of mains and connections to each lot shall
be installed prior to the paving of the street, if possible. The installation shall include services and
meter boxes if it is connected to the North Fulton Water System.
(b) Where a public water supply is not available, each lot in a subdivision shall be furnished with a water
supply system approved by the health department.
(c) A separate water service connection shall be provided for each residential unit. Meters shal l be located
as specified by the utility company.
(d) Fire hydrants shall be located and set in accordance with the City of Atlanta Water Works
SpecificationsFulton County and the City of Milton Standard Plans, where applicable. In addition, the
fire hydrants shall be serviced by the following:
(1) Not less than an eight-inch diameter main if the system is looped.
(2) Not less than an eight-inch diameter main if the system is not looped or the fire hydrant is installed
on a dead-end main exceeding 300 feet in length.
(3) In no case shall dead-end mains exceed 600 feet in length for main sizes less than ten inches.
Commented [PF2]: Preliminary plat (?)
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 26
4/20/2017
(e) When required by the public works department, a reuse water irrigation distribution system to each lot
shall be installed. This system sh all consist of an eight-inch diameter ductile iron pipe identified as
"nonpotable water," painted purple in accordance with standard pipe identification schedules, and
installed on the south or east shoulder of the right -of-way limit. All pipes and appurtenances must be
in accordance with the Fulton County Water Reuse Standards. Each property owner requesting an
irrigation meter shall connect to the reuse water main, if activated.
(f) If a subdivision is replatted and the originally platted lots configuration is changed after the water
service lines have been installed, the water system shall be modified to properly serve each lot in
accordance with the Fulton County water specifications.
(Ord. No. 06-12-74, § 6(8.3), 12-21-2006)
Sec. 50-184. - Sanitary sewerage system management.
(a) When public sanitary sewers are within 300 feet of the subdivision, the subdivider shall provide sanitary
sewer services to each lot within the bounds of the subdivision. All street sewers serving lots in the
subdivision shall be installed by the subdivider. A formula may be developed by the public works
department to provide for a sharing of the costs of sewerage facilities needed to serve the subdivisio n
and other subdivisions in the same drainage basin.
(b) When, in the written opinion of the health and wellness department and the public works department,
a public sanitary sewer is not accessible, an alternate method of sewage disposal for each lot or a
community sewerage disposal system may be used, when in compliance with the standards of the
health and wellness department and the Fulton County sewerage regulations.
(c) When the operation of a temporary sanitary sewerage system requires land to be set aside for a
disposal plant, the property owner shall giv e the county title to the property for as long as the plant is
in operation. The title may carry a reversionary clause returning the property to the owner when the
site is no longer necessary for the operation of the plant.
(d) In a drainage basin, which at the time of plat application is scheduled for a public sewerage system,
all subdivisions shall be provided with a temporary community sewerage disposal system as approved
by the public works department and the health and wellness department. The system shall include
permanent sewerage outfall lines, plus a temporary treatment plant to be installed by the subdivider.
(e) Whenever the installation of a sanitary sewer is required, as provided by these rules and regulations,
no new street shall be paved wit hout the sewer being first installed in accordance with the requirements
of the sewer specifications of the city's public works department and the Fulton County sewerage
regulations.
(f) If a subdivision is replatted and the originally platted lots config uration is changed after the sewer
service lines have been installed, the sewer system shall be modified to properly serve each lot in
accordance with Fulton County sewer specifications.
(Ord. No. 06-12-74, § 6(8.4), 12-21-2006)
Sec. 50-185. - Stormwater provisions.
(a) Stormwater management. Engineering and construction on any land within the city shall be carried out
in a manner as to maintain water quality and rate of runoff to protect neighboring persons and property
from damage or loss resulting from excessive stormwater runoff, pollution, soil erosion, or deposition
upon private property or public streets of water-transported silt and debris.
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 27
4/20/2017
(1) Proper drainage plans shall be submitted for review by the department. These plans shall be
prepared by a professional engineer or landscape architect, currently registered to practice in the
state, with stamp affixed.
(2) The plans shall be accompanied by profiles of natural and proposed drainageways, including:
a. Storm pipes;
b. Cross sections;
c. Drainage swales; and
d. Downstream analysis.
(b) Design for stormwater management.
(1) The grading and drainage plans must be accompanied by a hydrology study. This computation
shall be based on the one-, two-, ten-, and 25-year storm, or as required by the county.
(2) The purpose of the hydrology study is as follows:
a. Identify the surface water runoff quantity, quality and rate;
b. Establish runoff management control requirements for the development;
c. Furnish all design calculations for the manage ment control facilities, surface water
conveyance systems (before and after development runoff); and
d. Furnish design calculations for the volume of storage required.
(3) A schedule indicating the timing for planting or mulching for temporary or permane nt ground cover
shall be submitted with these grading and drainage plans.
(4) Erosion control devices must be installed prior to the initiation of grading and construction; the
engineer must state this requirement on the engineering drawings.
(5) In order to ensure full compliance with the approved construction plans, final plat approval will be
withheld until "as-built" drawings, prepared by a professional engineer or landscape architect
currently registered in the state, have been submitted and approved by the department in
accordance with section 50-93. No occupancy permit shall be issued until released by the
department.
(6) The owner shall be responsible for the maintenance of the storm drainage facilities during grading
and construction, and for a 15-month period following final plat approval. Maintenance will be
construed to include preserving the enclosing walls or impound ing embankment of the detention
basin and permanent sedimentation ponds and security fences, in good conditions; ensuring
structural soundness, functional adequacy, and freedom from sediment of all drainage structures;
and rectifying any unforeseen erosion problems.
(c) Detention/retention design.
(1) General provisions.
a. Installation of properly functioning detention facilities, including outflow control devices, shall
be the responsibility of the owner. If any control devices are damaged or destroyed during
grading or construction, all processes shall cease until such devices are restored to their
functioning capability. The owner, through application for grading or construction permits,
accepts the responsibility of maintenance of the control devices .
b. When serving more than three lots, detention ponds, retention ponds, and water quality
features (including all required access easements, landscape strips, and fences) shall be
located on a separate parcel where no home can be constructed. This parcel shall be owned
and maintained by the homeowners' association or the owners of the lots being served by
this pond. The parcel shall have a minimum of 20 -feet-wide continuous access to a public or
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 28
4/20/2017
private road in a manner that allows access and maintenance of this parcel. In addition, this
parcel will not be required to meet the normal lot standard.
(2) Layout design standards. The ponds layout shall provide for the following minimums:
a. 20-foot graded access easement;
b. 20-foot landscape strip for scr eening purposes;
c. Ten-foot access easement for maintenance; and
d. Six-foot-high fence.
(3) Alternative design standards. Applicants are encouraged to carry out innovative
detention/retention layout that is intended to make such facilities an attracti ve amenity or focal
point to the subdivision. To achieve that, the director may approve the following alternative design
standards in lieu of those in subsections (c)(1) and (c)(2) of this section:
a. Such alternative design should provide for attractive layout and means for
detaining/retaining/moving water.
b. The design should follow the natural land forms around the perimeter of the basin. The basin
should be shaped to emulate a naturally formed depression.
c. Redistributing soils from basin construction to create natural landforms around the perimeter
of the basin is encouraged. These forms should be located strategically to filter views or
redirect and soften the views from residential areas.
d. Side slopes of basins must not exceed one-foot vertical for every four-foot horizontal. Where
possible, side slopes should be varied to imitate natural conditions. Associated natural
landforms should have side slopes no greater than one -foot vertical for every three-foot
horizontal to accommodate lawn maintenance equipment. Varied slopes will be encouraged.
e. The applicant should consider the use of plant materials that naturally grow in the area. Trees
and shrubs should be grouped in informal patterns to emulate the natural environment. The
intent is to soften the views of these basins.
(4) Design guidelines. The director may issue design guidelines illustrating details of the standards
in subsection (c)(3) of this section.
(d) Storm drain system stenciling/identification.
(1) All residential subdivision and commercial entity storm drainage structures or fac ilities (e.g., catch
basins, storm sewer inlets, culverts, impoundment facilities, manholes, and other facilities that
convey stormwater runoffs) shall be properly identified.
(2) Each drainage structure shall be identified with the use of durable and reu sable Mylar stencils
(stencils will not be provided by the county) that measure 20 inches by 30 inches with two -inch
lettering and an environmentally formulated, water base, but soluble striping paint (color blue).
The message on the stencil shall read:
"DUMP NO WASTE"
(Picture of a trout)
"DRAINS TO STREAM"
(e) Sanitary and storm sewer easement.
(1) All permanent easements shall be 20 feet in width. When access for maintenance purposes is
required, the maximum longitudinal slope along the easement sha ll be 30 percent at grade in the
steepest direction.
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 29
4/20/2017
(2) No fill shall be placed on a sanitary or storm sewer easement without approval by the public works
director. All sanitary manholes must extend to the ground surface. All easements terminating on
a parcel shall extend to the property line.
(3) No retaining wall, building, pole, sign or other vertical structure shall be constructed in sanitary
and storm sewer easements, including vehicular access easements around structures, without
approval from the public works director. No fence shall be placed across sanitary or storm sewer
easements without gates to which the public works department has full access. No planting shall
take place in a sanitary or storm sewer easement that will impede vehicular acces s along the
easement or endanger the pipeline. No surface water shall be impounded on a sanitary sewer
easement. No other pipeline or utility shall be placed in a sanitary or storm sewer easement
without approval by the public works director.
(4) Each lot or parcel of land in a subdivision shall have a separate sewer connection terminating at
the easement limit or right-of-way limit with a vertical cleanout pipe. No connection of the public
sewerage system shall be made except at a sewer connection approve d by the public works
director.
(5) No surface water, groundwater, storm drain, gutter, downspout, or other conveyance of surface
water or groundwater shall be discharged into the sanitary sewer.
(Ord. No. 06-12-74, § 6(8.5), 12-21-2006)
Sec. 50-186. - Plans and construction.
(a) No sanitary sewer shall be accepted by the county without an "as -built" drawing showing the horizontal
and vertical alignment of the sewer system, the locations of all manholes, sewer connections, piping
materials, required easement limits and junctions, and property lines. This should be provided in the
form of plans, profiles, and plats; when possible, an electronic copy of the required data, compatible
with the city's geographical information system (GIS), shou ld be submitted.
(b) No storm sewer shall be accepted by the countycity without an "as-built" drawing showing the
horizontal and vertical alignment of the sewer system; the locations of all manholes, junctions,
detention ponds, retention ponds, and sewer system outfalls discharging into ditches or creeks; sewer
connections, piping materials, required easement limits; and property lines. This information shall be
provided in the form of plans, profiles, details, sections and plats and, when possible, in an electronic
form compatible with the city's geographical information system (GIS) and the applicable department
of public works' database.
(c) In the case of single-family residential subdivisions, by written application, the owner may request that
the city assume partial maintenance responsibility of drainage facilities, effective after the expiration
of the initial maintenance 15 months. Within 60 days after receipt of such application, the director shall
respond in writing to the owner/applicant. Such response shall set forth additional terms and conditions
for acceptance. However, maintenance by the city shall be limited to ensuring the functional adequacy
of such drainage structures. The maintenance responsibility shall remain partially with the
homeowners' association unless and until, and only to the extent that, the homeowners' association is
expressly relieved of such responsibility pursuant to and in accordance with a written instrument signed
by the director. Appropriate easements shall be executed and recorded pursuant to this subsection.
For all other types of development, responsibility for maintenance of storm sewer system and detention
ponds including, but not limited to, periodic silt removal to maintain functional integrity, will remain the
owner's responsibility. Maintenance responsibility shall constitute an obligation running with the land
and shall be binding upon the owner's executors, administrators, heirs, successors, and successors -
in-title. The owner/developer shall provide stabilizat ion, including vegetation, and installation of
security fences for safety purposes at detention facilities, as prescribed, prior to approval of the final
plat by the director.
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 30
4/20/2017
(d) Any single-family detached home which involves less than 10,000 square feet of cleared area, or all
impervious surface areas combined, and is in excess of 2,000 feet from the Chattahoochee River,
shall be exempted from the provisions of a hydrology study. In no such case, however, shall grading
involve over 25 percent of the total land area. Sites within 2,000 feet of the Chattahoochee River shall
be developed in accordance with the Atlanta Regional Commission's vulnerability analysis, as
determined by the director.
(e) All engineering and construction, regardless of whether such engineering or construction is being
accomplished on public land or on public easements, shall meet the minimum requirements of these
regulations.
(Ord. No. 06-12-74, § 6(8.6), 12-21-2006)
Sec. 50-187. - Monuments and iron pipes.
(a) Permanent monuments shall be accurately set and established to tie with the county GIS monuments
or as required by the director.
(b) The monuments shall consist of two, two-inch iron pipes, 16 inches in length, or T bars, 24 inches in
length, or other approved materials. The monuments shall be set so that the top of the pipe shall be
six inches above the ground level, unless otherwise approved by the public works department.
(c) The accurate location, material, and size of all existing monuments shall be shown, on the fina l plat,
as well as the future location of monuments to be placed after street improvements have been
completed.
(d) Iron pipes at least one-half inch by 16 inches shall be used and shall be set two inches above the
finished grade.
(Ord. No. 06-12-74, § 6(8.7), 12-21-2006)
Sec. 50-188. - Underground utilities.
(a) All existing and proposed utilities, including all electrical, telephone, television and other
communication lines, both main and service connections, serving or having capacity of 69 KV or les s,
abutting or located within a requested land disturbance area, shall be installed under ground in a
manner approved by the applicable utility provider and in compliance with the city's right -of-way and
erosion control regulations, if applicable.
(b) Lots that abut existing easements or public rights -of-way, where overhead electrical or telephone
distribution supply lines and service connections have previously been installed, may be supplied with
electric and telephone service from those overhead lines, but the service connections from the utilities'
overhead lines shall be installed under ground. Should a road widening or an extension of service, or
other such conditions, occur as a result of the subdivision and necessitate the replacement or
relocation of such utilities, such replacement or relocation shall be under ground.
(c) Contractors or developers of subdivisions shall:
(1) Submit drawings of the subdivision layout showing locations of underground electrical cable,
transformers, and other related fixtures, in accordance with the standard plans. These drawings
must be approved by the city before installation of the underground utility and before a building
permit can be issued.
(2) Pay all cost for poles, fixtures, or any related items of materials necessary for the installation to
the utility company.
(3) Submit proof of payment for complete installation.
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 31
4/20/2017
(4) Have an agreement with the appropriate power company for complete maintenance of all
installations and provide proof of payment.
(d) Streetlights and pedestrian lighting.
(1) Streetlights and pedestrian lights shall be provided by the developers of all new subdivision s. At
the time of, and as a requirement of, submission of a final plat, the developer shall:
a. Submit a drawing of the subdivision's layout showing locations of streetlights and required
pedestrian lights. This drawing must be approved by the director pr ior to obtaining any
building permit within the subdivision. The layout shall be shown on the land disturbance
permit. Fixtures and standards/poles installed or used shall be approved by the city and by
the utility company which shall be responsible for the maintenance of the facilities.
1. Streetlight fixtures shall be mounted 30 feet above the ground and shall have
appropriate arm length to place the light over the street. No arm shall be less than five
feet long. Post-top luminaries may be permitted whe n approved by the city, providing
same are in compliance with the requirements of the zoning ordinance (chapter 64).
Fixtures shall be located no more than 300 feet apart and at least one light shall be
located at each street intersection within the subdiv ision. When a subdivision is located
in a zoning overlay district, light standards shall comply with the requirements of the
overlay district.
2. Pedestrian lights shall be installed as required by the overlay district or the specific
zoning case.
b. Pay all costs for standards/poles, fixtures and any other related items or material necessary
for installation.
c. Submit proof of payment for complete installation to the director.
d. Submit a copy of an executed agreement with the utility company for c omplete maintenance
of all installations.
(2) When street lighting is requested by existing residents, these residents shall:
a. Submit a petition to the public works department from the residents affected showing a 90
percent support for the request. The affected residents shall be all residents whose
properties are located, in whole or in part, within 150 feet of a proposed streetlight.
b. The request to the city for streetlights shall include a sketch indicating the individual location
of lights within the subdivision, along with the residential location of each signatory to the
petition.
c. If standards/poles within the subdivision for the placement of these lights do not exist, or do
not meet utility company requirements, it shall be the petitioners ' responsibility to have these
standards/poles placed prior to installation of the streetlights, at their cost. Installation of
poles within the county's right -of-way shall be subject to the approval of the public works
director. The streetlight fixtures are to be installed at the expense of the petitioners.
(3) When each of the applicable items in subsection (c) of this section has been completed, theFulton
CountyCity of Milton shall:
a. Assume maintenance responsibility and make the monthly payments to the utility company
for electrical energy for each streetlight when at least 50 percent of the dwelling units in the
subdivision have been occupied.
b. Pay only the current monthly negotiated amount for electrical energy for each streetlight.
(Ord. No. 06-12-74, § 6(8.8), 12-21-2006)
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 32
4/20/2017
Secs. 50-189—50-207. - Reserved.
ARTICLE VIII. - FEES
Sec. 50-208. - Required with submission of application.
Every application for a minor plat, conceptualpreliminary plat, final plat, or other plat submitted
pursuant to these regulations shall be submitted to the director along with such fees as may be established
from time to time by the mayor and city council. Failure to pay such fees as required shall cause the plat to
be returned to the applicant, without acceptance for review or consideration by the city.
(Ord. No. 06-12-74, § 6(9.1), 12-21-2006)
Sec. 50-209. - Fees associated with conceptual planpreliminary plat.
Following the approval of a conceptual planpreliminary plat and prior to authorization to begin
construction, the developer shall pay the required inspection, water and sewer connection, curb cut, and
street sign fees as may be established from time to time by the mayor and city council.
(Ord. No. 06-12-74, § 6(9.2), 12-21-2006)
Sec. 50-210. - Bond costs associated with final plat approval.
Prior to approval of a final plat and as a prerequisite for acceptance of any such final plat, the developer
shall provide such performance bonds, maintenance bonds, or cash assurances as required by these
regulations and as established from time to time by the mayor and city council.
(Ord. No. 06-12-74, § 6(9.3), 12-21-2006)
Secs. 50-211—50-229. - Reserved.
ARTICLE IX. - ADMINISTRATION AND ENFORCEMENT
Sec. 50-230. - Authority of director.
These subdivision regulations shall be administered and enforced by the director of the public works
departmentcommunity development.
(Ord. No. 06-12-74, § 6(10.1), 12-21-2006)
Sec. 50-231. - Denial; appeal procedure for preliminary plat.
(a) Should the director deny any such plat, minor or finala preliminary plat, a written explanation shall be
provided to the subdivider stating the basis for the denial. Within 30 days of the date of said written
explanation, the owner of record or the subdivider may file with the community development
Formatted: Highlight
Formatted: Highlight
Text Amendment to Chapter 50 – Plat Process prepared for the Mayor and City Council Meeting
on April 24, 2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017 – Comments highlighted in yellow
based on comments from the Council. ) Page 33
4/20/2017
department a letter appealing the decision which, together with a report from the director, shall be
forwarded to the city board of zoning appeals for consideration pursuant to article 22 of chapter 64 .
Sec. 50-232 – Denial; appeal procedure for final plat .
(a) Should the director or city council deny any final plat, a written explanation shall be provided stating
the basis for the denial. The owner of record or the subdivider may file a writ of certiorari filed with the
Superior Court of Fulton County within 30 days of the date of the mayor and city council's decision.
Sec. 50-233 – Denial; appeal for directors review comments or minor plat.
(ab) Should an applicant disagree with the director's review comments with respect to or denial of a minor
plat, concluding factual or interpretive errors have been made, the following appeal procedure is
intended to resolve the issues:
(1) Submit to the director within 30 days of the comments at issue, a letter clearly defining the nature
of the disagreement, the specific reference to the article of this chapter at issue, and the
applicant's opinion.
(2) The director shall submit the request to the technical staff review committee. The technical staff
review committee shall be selected by the director and formed from the appropriate departments'
staff, relative to the subject appeal.
(3) The technical staff review committee shall provide comments and a written recommendation to
the director within ten working days.
(4) Should the director, after review of the applicant's statement and the recommendation of the
technical staff review committee, conclude that these provisions would not be violated, the
director shall modify his or her comments accordingly.
(5) Should the director conclude that these regulations would be violated, the director shall provide
the applicant with a written letter of denial and advise the applicant of the appeal process to the
board of zoning appeals.
(6) The board of zoning appeals shall, after receiving a report from the director, decide the issue.
The decision shall constitute the final administrative appeal.
(Ord. No. 06-12-74, § 6(10.2), 12-21-2006)
Sec. 50-232235. - Appeal hearing; variance to design standards (Article VI) and required improvements
(Article VII).
(a) Should the director not approve a request to vary any article of these regulations within 30 days, the
applicant may appeal in writing, stating the article to be varied and th e reason the variance should be
granted.
(b) The of board of zoning appeals may issue a variance to the provisions of Articles VI and VII of this
Chapter in accordance with the procedures for primary variances described in chapter 64. The
applicant shall file a variance application to these regulations with the board of zoning appeals, which
shall have the authority, after hearing from the applicant and the director, to grant, modify or deny the
variance. The board of zoning appeals shall base its decisio n on hardships as described in chapter
64.
(Ord. No. 06-12-74, § 6(10.3), 12-21-2006)
Commented [PF3]: Added to reflect reference from section 50-
94 that this is the process for handling appeals of minor plat denials
by director
STATE OF GEORGIA ORDINANCE____
COUNTY OF FULTON
AN ORDINANCE TO AMEND CHAPTER 50 OF THE CITY CODE – SUBDIVISIONS
BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called
council meeting on April 24, 2017 6:00 p.m. as follows:
SECTION 1. That the amendment of Chapter 50 - Subdivisions is hereby
adopted and approved; and is attached hereto as if fully set forth herein, and;
SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith
are repealed.
SECTION 3. That this Ordinance shall become effective upon its adoption.
ORDAINED this the 24th day of April, 2017.
____________________________________
Joe Lockwood, Mayor
Attest:
___________________________
Sudie AM Gordon, City Clerk
TO:
FROM:
AGENDA ITEM:
MEETING DATE:
IMLTONt
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
City Council
DATE: April 14, 2017
Steven Krokoff, City Manager 6d
Consideration to Amend Chapter 2, Article V, Division 3,
Planning Commission, Section 2-206 - Duties.
Monday, April 24, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (.KAPPROVED () NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: ( /YES () NO
CITY ATTORNEY REVIEW REQUIRED: VYES () NO
APPROVAL BY CITY ATTORNEY. (,APPROVED (J NOT APPROVED
PLACED ON AGENDA FOR: 0WILY1201-)
2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499
info@cityofmiltonga.us I www.cityofmiltonga.us
Ca
To: Honorable Mayor and City Council
From: Kathleen Field, Community Development Director
Date: April 4, 2017 prepared for the April 24, 2017 City Council Meeting.
(First Presentation – April 10, 2017, Work Session – April 17, 2017)
Re: Text Amendment - Chapter 2 of the City Code – Administration-
Sec. 2-206 – Duties of the Planning Commission
____________________________________________________________________________
Department Recommendation:
The Community Development Department recommends approval of the
proposed text amendment.
Executive Summary:
Currently, the Planning Commission’s duties include only the ability and advise
and to review rezonings, use permits, concurrent variances and text
amendments. The proposed amendment will grant the PC the ability to approve
or disapprove preliminary plats. This is part of the global change to the
Preliminary Plat process to include a public hearing to be held at the Planning
Commission meeting. The new process is outlined in Chapter 50, Subdivisions,
which is concurrently being considered on this agenda.
Results of the March 22, 2017 Planning Commission Meeting
The Planning Commission recommended approval as proposed by Staff,
unanimously, 6-0.
Funding and Fiscal Impact:
There will be no impact if this text amendment is approved.
Alternatives:
The Mayor and City Council may approve or deny the amendment as
proposed and/or recommend further amendments to the text amendment
discussed.
Legal Review:
Paul Frickey - Jarrard & Davis (March, 2017)
Attachment(s): Chapter 2 of City Code text amendment and ordinance.
Chapter 2 – City Code - Text Amendment prepared for the Mayor and City Council Meeting on April 24,
2017 (First Presentation on April 10, 2017 and Work Session on April 17, 2017)
4/7/20174/5/20174/3/2017
Page 1 of 1
DIVISION 3. - PLANNING COMMISSION
Sec. 2-205. - Purpose.
This planning commission is a seven-member advisory board that reports its findings, decisions and
recommendations to the mayor and city council.
(Ord. No. 07-04-11, § 2, 2-15-2007)
Sec. 2-206. - Duties.
The commission is charged with upholding the policies of the city comprehensive plan when reviewing
rezonings, use permits, concurrent variance s, and changes to the city zoning ordinance (chapter 64) and
associated zoning map. In addition, the commission is charged with making decisions , including
recommendations on preliminary plats.
(Ord. No. 07-04-11, § 3(I), 2-15-2007)
Sec. 2-207. - Composition.
(a) Nominations. Each councilmember and the mayor shall nominate his or her designee for one of the
seven positions on the commission.
(b) Residency requirement. The mayor's designee shall reside anywhere within the city and each of the
councilmember's designees shall reside within his or her respective council district.
(c) Confirmation. The designees shall be confirmed by a majority vote of the city council.
(d) Eligibility; removal. The commission members shall be a minimum of 21 years of age an d be a United
States citizen or legal resident. Any commission member may be removed from office for cause by a
vote of the city council.
(Ord. No. 07-04-11, §§ 3(II)—6, 2-15-2007)
Sec. 2-208. - Terms.
The commission members shall serve concurrently wit h their respective councilmembers as follows:
(1) Districts 2, 4 and 6: one-year term expiring December 31, 2007; after that the term will last for
four years.
(2) Districts 1, 3 and 5 and the mayor: three-year term expiring December 31, 2009; after that the
term will last for four years.
(Ord. No. 07-04-11, § 7, 2-15-2007)
Sec. 2-209. - Reimbursement.
The city council shall only provide for the reimbursement for actual and necessary expenses of the
planning commission. (Ord. No. 07-04-11, § 8, 2-15-2007)
Secs. 2-210—2-228. - Reserved.
Formatted: list0
Formatted: Tab stops: 1.02", Left
STATE OF GEORGIA ORDINANCE____
COUNTY OF FULTON
AN ORDINANCE TO AMEND CHAPTER 2 OF THE CITY CODE –
ADMINISTRATION – SEC. 2-206 – DUTIES OF THE PLANNING COMMISSION.
BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called
council meeting on April 24, 2017 6:00 p.m. as follows:
SECTION 1. That the amendment of the Sec. 2-206, Duties of the Planning
Commission is hereby adopted and approved; and is attached hereto as if fully
set forth herein, and;
SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith
are repealed.
SECTION 3. That this Ordinance shall become effective upon its adoption.
ORDAINED this the 24th day of April, 2017.
____________________________________
Joe Lockwood, Mayor
Attest:
___________________________
Sudie AM Gordon, City Clerk
I LTO N It
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
TO: City Council DATE: April 14, 2017
FROM: Steven Krokoff, City Manager&)
AGENDA ITEM: Consideration of a Memorandum of Understanding By and
Between the City of Alpharetta and the City of Milton for a
Jointly Owned Passive Park.
MEETING DATE: Monday, April 24, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (.APPROVED (J NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: (-'"'ES () NO
CITY ATTORNEY REVIEW REQUIRED: (-'YES () NO
APPROVAL BY CITY ATTORNEY: (,APPROVED () NOT APPROVED
PLACED ON AGENDA FOR: aK I 1,q) ZVI
2006 Heritage Walk Milton, GA
0000
P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us
NO
Page 1 of 2
MEMORANDUM OF UNDERSTANDING BY AND BETWEEN
THE CITY OF ALPHARETTA AND THE CITY OF MILTON
FOR A JOINTLY OWNED PASSIVE PARK
WHEREFORE the City of Alpharetta (“Alpharetta”) and the City of Milton (“Milton”)
(collectively the “Parties” or individually a “Party”) do hereby enter into this Memorandum of
Understanding (MOU) for the purpose of memorializing the parties’ intention of jointly acquiring,
owning, operating, improving, and maintaining a municipal park located at 1470, 1480 and 1490
Mayfield Road, Alpharetta, Georgia, (the “Property”) in the City of Alpharetta. Based upon the
receipt of $10.00 and other good and valuable consideration exchanged, the receipt and sufficiency
of which are acknowledged by the signatures affixed below, the Parties do hereby express their
intention to undertake the following:
1. The Parties shall jointly make an offer to the Property owner(s), with both Alpharetta
and Milton responsible for fifty (50) percent of the purchase price, with the capped
purchase price being no more than $__________; and no Party responsible for more
than $__________.
2. Alpharetta and Milton shall individually be responsible for their own respective legal
fees related to the acquisition.
3. The Property, following closing, shall be jointly titled in the name of Milton and
Alpharetta.
4. The Parties shall split equally all due diligence and closing costs.
5. It is the expectation and intention of the Parties that the Property shall be jointly insured
by each Parties’ general liability insurance carrier.
6. During due diligence, the Parties shall enter into a formal Intergovernmental
Agreement to confirm:
Page 2 of 2
a. Future obligations with respect to how daily and long-term decisions shall be
made relative to the Property;
b. Future obligations with respect to maintenance, repair, and upkeep relative to
the Property;
c. Future obligations with respect to capital improvements relative to the Property;
d. Future obligations and decision-making relative to park and recreation
programming as to the Property.
e. The Parties agree that all decisions relative to items 6 (a) through (d) shall be
guided by the principal that the Property is to be a park jointly owned by
Alpharetta and Milton, on an equal basis, for the joint and equal usage by
citizens of Alpharetta and Milton.
7. It is the expectation of the Parties that the Property shall be a passive amenity as
opposed to an active park, thereby allowing trails, pavilions, children’s play areas, and
other similar passive recreational amenities.
SO APPROVED, this _________ day of April, 2017.
___________________________ ______________________________
Joe Lockwood, Mayor David Belle Isle, Mayor
City of Milton City of Alpharetta
___________________________ ______________________________
Sudie AM Gordon, City Clerk Coty Thigpen, City Clerk
Seal Seal
M11T0N*k1
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
TO: City Council DATE: April 14, 2017
FROM: Steven Krokoff, City Manag r
AGENDA ITEM: Consideration and Ratification of the Final Comprehensive
Service Delivery Strategy with Fulton County and all
Municipalities.
MEETING DATE: Monday, April 24, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (,YAPPROVED (J NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: (,l-fES () NO
CITY ATTORNEY REVIEW REQUIRED: (-rYES () NO
APPROVAL BY CITY ATTORNEY: (,k PPROVED () NOT APPROVED
PLACED ON AGENDA FOR: GK%t'l) 2u-7
2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499
info@cityofmiltongo.us I www.cityofmiltonga.us
STATE OF GEORGIA RESOLUTION NO. ___________
COUNTY OF FULTON
A RESOLUTION OF THE CITY OF MILTON APPROVING THE SERVICE
DELIVERY STRATEGY ACT AGREEMENT
WHEREAS, the City of Milton was incorporated on December 1, 2006;
WHEREAS, pursuant to O.C.G.A. § 36-35-3, municipal corporations have the legislative
power to adopt clearly reasonable ordinances, resolutions, or regulations relating to its property,
affairs, and local government; and
WHEREAS, in accord with O.C.G.A. § 36-70-25, every county and municipality that
successfully complete a Service Delivery Strategy (“SDS”) negotiation is required to approve the
SDS by way of a resolution; and
WHEREAS, pursuant to O.C.G.A. § 36-70-28, a county and its respective municipalities,
to include the City of Milton, are required to review and revise a SDS when an existing SDS
Agreement expires; and
WHEREAS, a new SDS between Fulton County and its respective municipalities has been
the subject of negotiation since approximately 2012; and
WHEREAS, the SDS has now been completed and is ready for Council approval; and
WHEREAS, the proposed SDS is attached hereto as Exhibit A.
NOW THEREFORE BE IT RESOLVED by the Council for the City of Milton that the
Service Delivery Strategy, attached hereto as Exhibit A, is hereby adopted with direction to staff
to deliver this Resolution to Fulton County such that it may be tendered to the appropriate State
agency.
BE IT FURTHER RESOLVED that the Council, in approving, specifically notes that the
SDS documentation regarding provision of jail service is in need of clarification to reflect that jail
service in Milton is provided via a Memorandum of Understanding (“MOU”) between the Milton
Department of Public Safety and the Fulton County Sheriff that provides that City prisoners are
housed at the North Fulton jail annex. That MOU is attached hereto as Exhibit B.
SO RESOLVED this _____ day of ________, 2017, the public health, safety and welfare
demanding it.
Approved:
______________________________
Joe Lockwood, Mayor, City of Milton
Attest:
______________________________________
Sudie Gordon, Clerk, City of Milton
Seal:
COUNTY: FULTON COUNTY1. Check the box that best describes the agreed upon delivery arrangement for this service:! Service will be provided countywide (i.e., including all cities and unincorporated areas) by a single service provider. (lfthis box is checked, identify the government, authority or organization providing the service.):nservice will be provided only in the unincorporated portion of the county by a single service provider. (lf this box ischecked, identify the government, authority or organization providing the service.): Type Name of Government, Authorityor Organization Herelone or more cities will provide this service only within their incorporated boundaries, and the service will not be providedin unincorporated areas. (lf this box is checked, identify the government(s), authority or organization providing the service:nOne or more cities will provide this service only within their incorporated boundaries, and the county will provide theservice in unincorporated areas. (lf this box is checked, identify the government(s), authority or organization providing theservice.):ril;ll*Xotner (lf this box is checked,andidentify the government, authority, or other organprovides jail services for all state and countythat will provide service within each service area.): Fulton Countywithin Fulton County. Fulton County also providesmunicipal jail services for Alpharetta, Roswelld Union City. Each remaining City (Atlanta, Chatt Hills, CollegePark, East Point, Fairburn, Hapeville, Johns Creek,.{li{ton¡ Mountain Park, Palmetto and Sandy Springs) providesjail services for municipal offenders within its respective municipal boundaries.2. ln developing this strategy, were overlapping service areas, unnecessary competition and/or duplication of this serviceidentified?n yes (if "Yes," you must attach additional documentation as described, below)Xlvolf these conditions will continue under this strategy, attach an explanation for continuinq the arranqement (i.e.,overlapping but higher levels of service (See O.C.G.A. 36-70-24(1)), overriding benefits of the duplication, or reasons thatoverlapping service areas or competition cannot be eliminated).lf these conditions will be eliminated under the strategy, attach an implementation schedule listing each step or action thatService; JailMake copies of this form and complete one for each service listed on FORM 1, Section lll. Use exactly the same service names listed on FORM 1.Answer each question below, atlaching add¡tional pages as necessary. lfthe contact person for this service (listed at the bottom of the page) changes, thisshould be reported to the Department of Community Affairs.lnstructions:Community AffairsDepartment of3(O c"ov¡íoSERVIGE DELIVERY Srnarecyof Service DeliveFORM 2:mentsArraSummPaoe 1 o12FC 001097
will be taken to eliminate them, the responsible party and the agreed upon deadline for completing it.FC 001098
Mountain ParkUnion City, College ParkPalmetto, Roswell, Sandy SpingsHapeville, Johns Creek, MiltonChatt Hills, East Point, FairburnFulton County, Alpharetta, AtlantaLocal Govemment or AuthorítvGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundFundins Method3. List each government or authority that will help to pay for this service and indicate how the service will be funded (e.9.,enterprise funds, user fees, general funds, special service district revenues, hotel/motel taxes, franchise taxes, impactfees, bonded indebtedness, etc.).4. How will the strategy change the previous arrangements for providing and/or funding this service within the county?Jail service was not included as a service in the previous Service Delivery Strategy Agreement. The way the service isprovided is not fundamentally changed, with the exception of the lease of jail space from Union City.5. List any formal service delivery agreements or intergovernmental contracts that will be used to implement the strategy forthis service:fl\emuran du-,r F Uncltr¡*r'n d';,lnmate Detention Agreementlnmate Detention Agreementlnmate Detention AgreementIGAAgreement Name'Þ--û-r;, Çt-l-?$n.,iÞnÈ Érl.- f,.-.{-, ,.-.l. f .J-.,Ê ultr\t*-East Point and College ParkEast Point and HapevilleEast Point and FairburnFulton County and Union CityContnctins Parties4 /Z't/ol - rn,l.fr'n,le__7115113 - indefinite8113113 - indefinite7119113 - indefinite8t20t13 - 12t31t16Effective and Endins Dates6. What other mechanisms (if any) will be used to implement the strategy for this service (e.9., ordinances, resolutions, localacts of the General Assembly, rate or fee changes, etc.), and when will they take effect?Not Applicable7. Person completing form: Laura Lewis, Staff AttorneyPhone number: 404.612.0246 Date completed: 41251168. ls this the person who should be contacted by state agencies when evaluating whether proposed local governmentprojects are consistent with the service delivery strategy? flYes Xlrtolf not, provide designated contact person(s) and phone numbe(s) belowcouNTY MANAG ER 14041 612-0832Page 2 oi 2FC 001099
Sheriff Nlyron B. Frcem:rnFulton County Sheriffs OlÏce185 Central Avenue, Sïl''Atlantri, Gcorgia 30303Di rector Chris L:rgerblooutCity of l\'Iilton l)cpilt'tmcnt of Public Safety13000 Dccrlield Parl<rvay, Building 100i\{ilton, Georgia 30004MEMORANDUM OF UNDERSTAN DINGM EÙIO RAN D U N{ OF UND ERSTANDIN G ¡\ND ¡\ G RIìE iVI ENTIlehveen the Sheriff of Fulton County nndThe City of illilton Departrnent of Public Safet.r'I. PURPOSE: This Memorandum of IJnderstanding ancl Agreen'rent betr,r'eeu the FultonCounty Sheriffls Offrce and the City of \,filtori Deparhnent of Public Safety establishes themufual responsibilities of each organization with respect to larv enforcenr.ent operatiolts in theCity of lr'{ilton.II. STATEI'IENT OF IIJ,CIPROCITY: The fbllorving docunrent prot'ides guidelines byrvhicli the Fulton County Sheritïs Office and the City of lr4ilton Depaftnrent of Public Saletyrvill coordinate their activities to provìde larv enforcement services in the City of Milton.III. REQUESTS FOR ASSIST.4.NCE: ftis AEeement conter-nplates an ongoing relationshipiu il'hich each agency routinely cooperates rvith and reuders assistance to the otlìer agency u'ithinthe scope of this Agreement. Therefore, no requests are requirecl for the assistance set fcrnh insubparagraphs 1 and 2 belorv. Requests for assistance with respect to subparagraphs 3 and 4belorv will be made as provided in this Agreenrent. In the event either agenc)' n:ishes to requestlraining assistance, or assistance be\,ond that spelled out in this Agreenrent, the Agenc-v heads ortheir designees rvill be responsible for personally requesting and authorizing aclditionalassistance.Deteniion: The Fulton County SherifFs Office, pursuant io an intergovemmental agreernentçperates the Alpharena Jail Annex- The Sheriffrvill process ir.rmates at tlre Alpharetta JailAnnex u.ho are arrested by the Cir}- o¡*tt,on Police Department. The SherifFs Offîce rvillmake up ro rhree (3) beds at the Alpharetta Jail ;\nnex avaiìable for City of ÑIìlton maleinmates at no charge; horvever, the parties agree that the Sheriff has the unfettered discretionro house lr4ilton innates elservhere for reasons including, but not limited to, disciplinarymatters, security and classification concerns, the need for medical and/or ¡rental healthtreaùnent, or such other reasons as the Sheriffmay deem appropriate. Female inmates $'ill behoused at the Fulton Count¡r Jail cornplex on Rice Street. The Sheril'f s Office rvill providejail cloihing, food, and necessary medical care for Citl'of ìt{ilton inmates in accordance s'itltFulton Cou¡ty Jail policies and procedures, .tncl rvill book, identifl', and release City ofMilton inrnates admitted into thå Àlpharerta Jail Annex. If there are rnore than thrce (3) Cirt*of Milton inmates at any given tínre, the City of lvfiltou rvill reimburse the Fulto¡r CountySheriff's Of{ìce at a daily rate of $68.00 per day per inrnate.Wa¡rant Seryice: The City of Ir4ilton Police Departntenl rvill serve criminal process rvithinthe Citv of Milton corporate limits on behalf of the Sherifl-s Oftìce on arr if, rvlten, and asneeded basis. The Sheriffland the Director of Public Safetv rna;', b,v mutual¿greelnent,')
detennine that City of l\{ilton ol'f'ícers rvill be s\vorn iìs deputl,sherifli l'or rhe ¡turpose olserving process elservhere tviihin Fulton Countv.3. Trainine Facilities: Eitlier agency mâ)/ allow the other agency to use its trainin-1, facilities anclaudio/vistral equipment to co¡rduct classroorn training sessiorrs, and to participale in nrutuallvbenefìcial larv enforcement training. Fulton County Shcrilf s Office'lì'aining facilitiesavailable include a training center rvith classroom and firing range. Requests lor usc ofhaining fàcilities or for participation in mutual haining cxercises q,ill be evaluated Lrn a case-by-case basis, taking into accounf the specifics ofeach individual request.4. Bomb Unú; The Fulton Count-v SherifFs Office rvill provide assistance to the City of ùlillonPolice Department in detemrining the neture of, and rendering safe, suspicious items. TheCir"v- of lvlilton Police Deparhnent rvill request assistirr'¡ce fronl the Fulton Countl. She¡iff-sOffice Bornb Unit via the Frrltou Count-v Cornnrunications Center. If the Fulton CountvSherifFs Office Bomb Unit is not ar,ailable, the Sheriffs Oflìce rvill so advise tlre Ciry oflr4ilton in order that a request fol assistance may be made to the Ceorgia Bureau ofInvestigation.Qneniel Wc¡nnnc nrrd'l-n¡fi¡c t/t'T;?lThe Fulton County Sheril'fls Office rvill pror,iclcSWAassistance to the City of lvlilton Police Departnrent via its Spccial \\"eapons and Tactics Team("SWAT") rvitlt respect to lrigh risk rvarrants, ban'icadecl subjects. hostage nesotiations. elc.The Ciry of il.'lilton Polìce Department rvill request assista¡rcc lronr thc Fulton CcruntySheriffs Office via telephone call to (401) 730-5 I f 8 or. if that nunrber is nor reached,through the Fulton County Comnlunications Center. If the Fulton Coungr Sheriff=s OfficeS\l'AT Team is noi available, the Sheriff--s Office rvill so advise tlre City of lvlilton in orderthat a request for assista¡ce nlay be nlade to the Ceorgia State Patrol or other lau,en fo rcen.ì ent a genc,v-.IV. i\'IETHODS OF RIIQUESTING ASSISTAT\CE: ;\ry request 1'or a-ssistance pursuant tothis lv{OiJ. except as provided othenvise herein, u'ill be made in q,riting at leasi rluee (3) days inadvance. In case of an emergency, a telephonic request may be nrade.\,'I. TERN'I OF TFIE AGREEIVIENT: Thìs itIOU will become eff-ective upon the clate ofsignature of all pariies. The parties u,ill revierv tlris a-greenrent annually. Tiris i\,{Otl tnay benrodifie d by the r+'ritten agreement of both pa¡'ties. This lt4OU may be ierminared by eithcr part-vvia síxty (60) days' nritten notice to the other.yII. NO RIGIITS lN THIRD PARTIES: The mutual asreement reflected in this document isfor the benefìt of the partieipating entitìes only. Nothing contained herein shall be deemed tocreate an,v rights in any third party. nor any legalll' enforccalrle obligation or standard of careother than betrveen the parties.)-2-
IÇMyronFreeman, SheriffFulton County Sheriffls OfficeDirectorof Public SafetyCity of Miltonq->)*7Dateo.-l z4 0-1Date-3-
COUNTY: FULTON COUNTY
I.GENERAL INSTRUCTIONS:
1.FORM 1 is required for ALL SDS submittals. Only one set of these forms should be submitted per count y. The completed
forms should clearly present the collective agreement reached by all cities and counties that were party to the service
delivery strategy.
2.List each local government and/or authority that provides services included in the service delive ry strategy in Section II
below.
3.List all services provided or primarily funded by each general purpose local government and /or authority within the county
that are continuing without change in Section III, below. (It is acceptable to break a service into separate components if this will facilitate
description of the service delivery strategy.)
OPTION A
Revising or Adding to the SDS
OPTION B
Extending the Existing SDS
4.List all services provided or primarily funded by each
general purpose local government and authority within
the county which are revised or added to the SDS in
Section IV, below. (It is acceptable to break a service into separate
components if this will facilitate description of the service delivery
strategy.)
5.For each service or service component listed in Section
IV, complete a separate, updated Summary of Service
Delivery Arrangements form (FORM 2).
6.Complete one copy of the Certifications form (FORM 4)
and have it signed by the authorized representatives of
participating local governments. [Please note that DCA cannot
validate the strategy unless it is signed by the local governments
required by law (see Instructions, FORM 4).]
4.In Section IV type, “NONE.”
5.Complete one copy of the Certifications for Extension of
Existing SDS form (FORM 5) and have it signed by the
authorized representatives of the participating local
governments. [Please note that DCA cannot validate the strategy
unless it is signed by the local governments required by law (see
Instructions, FORM 5).]
6.Proceed to step 7, below.
7.If any of the conditions described in the existing Summary of Land Use Agreements form (FORM 3) have changed or if it
has been ten (10) or more years since the most recent FORM 3 was filed, update and include FORM 3 wi th the submittal.
8.Provide the completed forms and any attachments to your regional commission. The regional commission will upload
digital copies of the SDS documents to the Department’s password-protected web-server.
NOTE: ANY FUTURE CHANGES TO THE SERVICE DELIVERY ARRANGEMENTS DESCRIBED ON THESE FORMS WILL REQUIRE AN UPDATE OF THE SERVICE DELIVERY
STRATEGY AND SUBMITTAL OF REVISED FORMS AND ATTACHMENTS TO THE GEORGIA DEPARTMENT OF COMMUNITY AFFAIRS UNDER THE “OPTION A”
PROCESS DESCRIBED, ABOVE.
For answers to most frequently asked questions on
Georgia’s Service Delivery Act, links and helpful
publications, visit DCA’s website at
http://www.dca.ga.gov/development/PlanningQ
ualityGrowth/programs/servicedelivery.asp,
or call the Office of Planning and Quality Growth at
(404) 679-5279.
SERVICE DELIVERY STRATEGY
FORM 1
Page 1 of 2
II.LOCAL GOVERNMENTS INCLUDED IN THE SERVICE DELIVERY STRATEGY:
In this section, list all local governments (including cities located partially within the county) and authorities that provi de services included in the service
delivery strategy.
Fulton County
Alpharetta
Atlanta
Chattahoochee Hills
College Park
East Point
Fairburn
Hapeville
Johns Creek
Milton
Mountain Park
Palmetto
Roswell
Sandy Springs
Union City
III.SERVICES INCLUDED IN THE EXISTING SERVICE DELIVERY STRATEGY THAT ARE BEING EXTENDED WITHOUT
CHANGE:
In this section, list each service or service component already included in the existing SDS which will continue as previously agreed with no need for
modification.
N/A
IV.SERVICES THAT ARE BEING REVISED OR ADDED IN THIS SUBMITTAL:
In this section, list each new service or new service component which is being added and each service or service component which is being revised in this
submittal. For each item listed here, a separate Summary of Service Delivery Arrangements form (FORM 2) must be completed.
The following Form 2s are being amended to bring the incorporation of new municipalities within the
Fulton County Service Delivery Strategy:
911
Animal Control
Arts Grants
Arts Programs
Aviation
Building Inspections & Permits
Code Enforcement
Communications (Non-911)
Computer Maps (GIS)
Courts
Drug Task Force
Economic Development
Elections
Emergency Management (EMS)
Environmental Health
Environmental Regulation
Fire
Homelessness
Housing
Indigent Care
Jail Services
Libraries
Marshal
Mental Health
Parks & Recreation Services
Physical Health
Planning & Zoning
Police
Public Defender Municipal)
Public Defender State County)
Recycling
Senior Centers
Solicitor
Solid Waste Collection
Street Construction & Maintenance
Storm Water Management
Voter Registration
Water Treatment & Distribution
Wastewater Treatment & Collection
Welfare Services
Workforce Development
Yard Waste Collection
GOVERNING PROVISIONS
1.Unless otherwise specified herein, agreements between and among the parties hereto may be changed or
cancelled without modifying, cancelling, or affecting in any way, this Service Delivery Strategy.
2.The parties have engaged in good faith negotiations and reached agreement as to the Fulton County Service
Delivery Strategy (“Strategy”), pursuant to the requirements of the Service Delivery Act O.C.G.A. § 36-70-20,
et seq. (the “Act”); and affirmatively declare that this Strategy is not intended to limit or supersede the rights
and powers of each and every party to this Strategy as to each parties’ respective rights and powers granted by
the State of Georgia, as political subdivisions of the State of Georgia, as may be set out in respective City or
County Charters, the Georgia Constitution, the Official Code of Georgia or other applicable law, except as
affirmatively required by the Act; and the parties expressly reserve such rights and powers.
TO:
FROM:
AGENDA ITEM:
MILTON . It
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
City Council
DATE: April 14, 2017
Steven Krokoff, City Manager
Consideration of the following Subdivision Plat:
Name of Development /
Comments /
Total
Location
Action
# lots
Acres
Density
1. Tanglewood Preserve -
Final Plat
Create 14 Lots
25.32
.56 Lots / Acre
Phase II - REVISION 1
Revision
LL 465 & 466
Chenery Drive
MEETING DATE: Monday, April 24, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (,,'APPROVED () NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: () YES (,LINO
CITY ATTORNEY REVIEW REQUIRED: () YES (J' -NO
APPROVAL BY CITY ATTORNEY: () APPROVED (J NOT APPROVED
PLACED ON AGENDA FOR: 0(4)-14) Z01-1
2006 Heritage Walk Milton, GA
0000
P: 678.242.25001 F: 678.242.2499 info@ cdtyofmiltonga.us I www.cityofmiltonga.us
R
To: Honorable Mayor and City Council Members
From: Kathleen Field, Community Development Director
Date: Submitted on April 14, 2017 for the April 24, 2017 Regular Council
Meeting
Agenda Item: Consideration of Subdivision Plat Approval
____________________________________________________________________________
Department Recommendation:
To approve the subdivision related plats and revisions as stated below.
Executive Summary:
The Milton Subdivision Regulations require that the Mayor and City Council approve all
Final Plats, final Plat Re-recording, Revisions and Minor Plats once the matter has been
reviewed and certified by the Community Development Director in accordance with
the Subdivision Regulations.
Funding and Fiscal Impact:
None.
Alternatives:
Do not approve.
Legal Review:
None – not required.
Concurrent Review:
Steven Krokoff, City Manager
Attachment(s):
Plat List, Location Map, Plats
Name of Development /
Location Action Comments /
# lots
Total
Acres Density
1. Tanglewood Preserve -
Phase II – REVISION 1
LL 465 & 466
Chenery Drive
Final Plat
Revision Create 14 Lots 25.32 .56 Lots / Acre
April 2017
Final Subdivision Plats
City Council Meeting 4/24/17
New Business
City of Milton
M I LTON*
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
TO: City Council DATE: April 20, 2017
FROM: Steven Krokoff, City Manager
AGENDA ITEM: Consideration of a Professional Services Agreement between
Barge, Waggoner, Sumner & Cannon, Inc. and the City of
Milton for an Update to the City Wide Parks and Recreation
Master Plan and the Master Plan for Providence Park
MEETING DATE: Monday, April 24, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (.APPROVED (J NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: OYES () NO
CITY ATTORNEY REVIEW REQUIRED: OYES () NO
APPROVAL BY CITY ATTORNEY: (,}APPROVED (J NOT APPROVED
PLACED ON AGENDA FOR: C)q 1211 I 7-0�7
2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 infoacityofmiltongo.us I www.cityofmiltonga.us
0000
To: Honorable Mayor and City Council Members
From: Jim Cregge, Parks and Recreation Director
Date: Submitted on April 20, 2017 for the April 24, 2017 Regular Council
Meeting
Agenda Item: Consideration of a Professional Services Agreement between
Barge, Waggoner, Sumner & Cannon, Inc. and the City of Milton for
an Update to the City Wide Parks and Recreation Master Plan and
the Master Plan for Providence Park
____________________________________________________________________________
Department Recommendation:
Staff is recommending the approval of a Professional Services Agreement between
Barge, Waggoner, Sumner & Cannon, Inc. and the City of Milton for an Update to the
City Wide Parks and Recreation Master Plan and the Master Plan for Providence Park
Executive Summary:
In 2012, the City formally adopted a five year City Wide Master Plan for Parks and
Recreation. Now, given that five years have passed and much has changed here in
the City, it is appropriate to update the Master Plan. Also included in this agreement is
a Master Plan for Providence Park and a statistically valid survey of the citizens of Milton
with regards to parks, programming and facilities issues.
On December 22, 2016, the City released an RFQ seeking qualified vendors for this
work. The bid responses were received on January 19 with seven vendors responding.
A panel of city staff personnel reviewed and scored the submissions and narrowed the
applications to three respondents. All three were invited to give live presentations and
the resultant scoring lead to the selection of Barge, Waggoner, Sumner & Cannon, Inc.
Funding and Fiscal Impact:
The contract has a total value of $132,340.00. This was planned for in the FY17 Capital
Improvement Program.
Alternatives:
The only alternative would be to restart the process and seek new bidders.
Legal Review:
Sam VanVolkenburgh – Jarrard & Davis (April 14, 2017)
Concurrent Review:
Steve Krokoff, City Manager
Attachment(s):
1) Professional Services Agreement with Barge, Waggoner, Sumner &
Cannon, Inc.
CITY OF MILTON
REQUEST FOR QUALIFICATIONS
(THIS IS NOT AN ORDER)
Bid Number:
RFQ 17-PR01
Project Name:
Update of Parks and Recreation City-Wide Master Plan, and
Creation of Providence Park Master Plan and Conceptual Plan
Due Date and Time: January 19, 2019
Local Time: 2:00pm
Number of Pages: 61
ISSUING DEPARTMENT INFORMATION
Issue Date: December 22, 2016
City of Milton
Parks and Recreation Department
13000 Deerfield Pkwy, Suite 107-F
Milton, Ga. 30004
Phone: 678-242-2500
Fax: 678-242-2499
Website: www.cityofmiltonga.us
INSTRUCTIONS TO BIDDERS
Return Submittal to:
City of Milton
Attn: Honor Motes, Procurement Office
13000 Deerfield Pkwy
Suite 107-F
Milton, Ga. 30004
Mark Face of Envelope/Package:
Bid Number: RFQ 17-PR01
Name of Firm
Special Instructions:
Deadline for Written Questions
January 6, 2017 at 5 pm
Email questions to Honor Motes at
honor.motes@cityofmiltonga.us
BIDDERS MUST COMPLETE THE FOLLOWING
Bidder Name/Address:
Authorized Bidder Signatory:
(Please print name and sign in ink)
Bidder Phone Number: Bidder FAX Number:
Bidder Federal I.D. Number: Bidder E-mail Address:
BIDDERS MUST RETURN THIS COVER SHEET WITH BID RESPONSE
2 | RFQ 17-PR01
TABLE OF CONTENTS
Consultant’s RFQ Checklist ................................................................................................
Disclosure Form…………………………………………………………………..
Schedule of Events ..............................................................................................................
Section 1: Project Overview and Instructions ................................................................
Section 2: RFQ Standard Information ..............................................................................
Section 3: Scope of Project ..............................................................................................
Section 4: Consultant Qualifications ...............................................................................
Section 5: Evaluation Criteria ...........................................................................................
Section 6: Standard Contract Information .............................................................
Section 7: New Development Checklist ................................................................
3 | RFQ 17-PR01
CONSULTANT’S RFQ CHECKLIST
The Most Critical Things to Keep in Mind When Responding to an RFQ for the City of Milton
1. _______ Read the entire document. Note critical items such as: mandatory requirements;
supplies/services required; submittal dates; number of copies required for
submittal; funding amount and source; contract requirements (i.e., contract
performance security, insurance requirements, performance and/or reporting
requirements, etc.).
2. _______ Note the procurement officer's name, address, phone numbers and e-mail
address. This is the only person you are allowed to communicate with regarding the
RFP and is an excellent source of information for any questions you may have.
3. _______ Attend the pre-proposal conference if one is offered. These conferences provide an
opportunity to ask clarifying questions, obtain a better understanding of the project,
or to notify the City of any ambiguities, inconsistencies, or errors in the RFP.
4. _______ Take advantage of the “question and answer” period. Submit your questions to the
procurement officer by the due date listed in the Schedule of Events and view the
answers given in the formal “addenda” issued for the RFQ.
5. _______ Follow the format required in the RFQ when preparing your response. Provide
point-by-point responses to all sections in a clear and concise manner.
6. _______ Provide complete answers/descriptions. Read and answer all questions and
requirements. Don’t assume the City or evaluation committee will know what your
company capabilities are or what items/services you can provide, even if you have
previously contracted with the City. The proposals are evaluated based solely on the
information and materials provided in your response.
7. _______ Use the forms provided, i.e., cover page, sample budget form, certification forms,
etc.
8. _______ Review and read the RFQ document again to make sure that you have addressed all
requirements. Your original response and the requested copies must be identical
and be complete. The copies are provided to the evaluation committee members
and will be used to score your response.
9. _______ Submit your response on time. Note all the dates and times listed in the Schedule
of Events and within the document, and be sure to submit all required items on
time. Late proposal responses are never accepted.
4 | RFQ 17-PR01
CITY OF MILTON DISCLOSURE FORM
(MUST BE RETURNED WITH STATEMENT OF QUALIFICATIONS)
This form is for disclosure of campaign contributions and family member relations with City
of Milton officials/employees.
Please complete this form and return as part of your RFQ package when it is submitted.
Name of Consultant __________________________________________________
Name and the official position of the Milton Official to whom the campaign contribution
was made (Please use a separate form for each official to whom a contribution has been
made in the past two (2) years.)
________________________________________________________________
List the dollar amount/value and description of each campaign contribution made over
the past two (2) years by the Applicant/Opponent to the named Milton Official.
Amount/Value Description
________________ ___________________________________________
________________ ___________________________________________
________________ ___________________________________________
Please list any family member that is currently (or has been employed within the last 12
months) by the City of Milton and your relation:
________________ ___________________________________________
________________ ____________________________________________
5 | RFQ 17-PR01
SCHEDULE OF EVENTS
EVENT DATE
RFQ Issue Date ……………………………………………..…December 22, 2016
Deadline for Receipt of Written Questions ………………January 6, 2017
Written Answers by City ………………………………….…January 13, 2017
RFQ Response Due Date (2:00pm local time) ….……...January 19, 2017
Interview Firms (if necessary)…………………….week of February 6, 2017
Award Contract……………………………………….………February 22, 2017
NOTE: PLEASE CHECK THE CITY WEBSITE (HTTP://www.cityofmiltonga.us) or the DOAS
WEBSITE (http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp) FOR ADDENDA AND SCHEDULE
UPDATES.
6 | RFQ 17-PR01
SECTION 1: PROJECT OVERVIEW AND INSTRUCTIONS
1.0 STATEMENT OF INTENT
The City of Milton (hereinafter referred to as “the City”) invites you to submit a
statement of Qualifications to update 2012 City of Milton Parks and Recreation Master
Plan and to develop a Master Plan and Conceptual Plan for Providence Park. A more
complete description of the services sought for this project is provided in Section 3,
Scope of Project. Proposals submitted in response to this solicitation must comply with
the instructions and procedures contained herein.
1.1 SINGLE POINT OF CONTACT
From the date this Request for a Statement of Qualifications (RFQ) is issued, until a
proposer is selected and the selection is announced by the procurement office,
proposers are not allowed to communicate with any City staff or elected officials
regarding this procurement, except at the direction of Honor Motes. Any unauthorized
contact will disqualify the proposer from further consideration. Contact information for
the single point of contact is as follows:
Procurement Officer: Honor Motes
Address: 13000 Deerfield Parkway, Milton, GA 30004
Telephone Number: 678-242-2507
Fax Number: 678-242-2499
E-mail Address: honor.motes@cityofmiltonga.us
1.2 REQUIRED REVIEW
1.2.1 Review RFQ. Proposers should carefully review the instructions; mandatory
requirements, specifications, standard terms and conditions, and standard contract set
out in this RFP and promptly notify the procurement office identified above via e-mail of
any ambiguity, inconsistency, unduly restrictive specifications, or error which they
discover upon examination of this RFP.
1.2.2 Form of Questions. Proposers with questions, or requiring clarification or
interpretation of any section within this RFQ, must address these questions in writing via
e-mail to the procurement officer (honor.motes@cityofmiltonga.us) referenced above
on or before January 6, 2017 at 5:00 p.m. Each question must provide clear reference
to the section, page, and item in question. Questions received after the deadline may
not be considered.
7 | RFQ 17-PR01
1.2.3 City’s Answers. The City will provide an official written answer to all
questions on or about January 13, 2017. The City's response will be by formal written
addendum. Any other form of interpretation, correction, or change to this RFQ will not
be binding upon the City. Any formal written addendum will be will be posted
alongside the RFQ at http://www.cityofmiltonga.us and
http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp. Proposers must sign and return any
addendum with their RFQ response
1.2.4 Standard Contract. By submitting a response to this RFQ, proposer agrees
to acceptance of the City’s standard contract (Section 6). Much of the language
included in the standard contract reflects requirements of state law. Requests for
exceptions to the standard contract terms, or any added provisions must be submitted
to the procurement office referenced above by the date for receipt of written/e-
mailed questions or with the proposer’s RFQ response and must be accompanied by an
explanation of why the exception is being taken and what specific effect it will have on
the proposer’s ability to respond to the RFQ or perform the contract. The City reserves
the right to address non-material, minor, insubstantial requests for exceptions with the
highest scoring proposer during contract negotiation. Any material, important
exceptions requested and granted to the standard terms and conditions and standard
contract language will be addressed in any formal written addendum issued for this
RFQ and will apply to all proposers submitting a response to this RFQ.
1.2.5 Mandatory Requirements. To be eligible for consideration, a proposer
must meet the intent of all mandatory requirements. The City will determine whether a
proposer’s RFQ response complies with the intent of the requirements. RFQ responses
that do not meet the full intent of all requirements listed in this RFQ may be subject to
point reductions during the evaluation process or may be deemed non-responsive.
8 | RFQ 17-PR01
(MUST BE RETURNED WITH QUALIFICATIONS)
CONTRACTOR AFFIDAVIT AND AGREEMENT
STATE OF GEORGIA
CITY OF MILTON
By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13 -
10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical
performance of services on behalf of the City of Milt on has registered with, is authorized to use
and uses the federal work authorization program commonly known as E -Verify, or any subsequent
replacement program, in accordance with the applicable provisions and deadlines established
in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal
work authorization program throughout the contract period and the undersigned contractor will
contract for the physical performance of services in satisfaction of such contract only w ith
subcontractors who present an affidavit to the contractor with the information required by
O.C.G.A. § 13-10-91(b).
Contractor hereby attests that its federal work authorization user identification number and date
of authorization are as follows:
_________________________________
eVerify Number
_________________________________
Date of Authorization
_________________________________
Name of Contractor
_________________________________
Name of Project
City of Milton
Name of Public Employer
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on ______, ___, 201__ in _____(city), ______(state).
_________________________________
Signature of Authorized Officer or Agent
_______________________________
Printed Name and Title of Authorized Officer or Agent
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF ______________,201__.
_________________________________
NOTARY PUBLIC
[NOTARY SEAL]
My Commission Expires: _____________________________
9 | RFQ 17-PR01
1.4 SUBMITTING QUALIFICATIONS
Consultants must organize their qualifications into sections that follow the
following format. For the purposes of the RFQ, the term “company” shall refer to
the prime respondent of this RFQ, or in other words, the company with whom the
City will contract.
The term “consultant” shall refer to any and all consultants with whom the prime
respondent will be including on the project team. The SOQ shall clearly
delineate any experience, background, etc. between the prime “company”
and “consultants”.
1.4.1 Submittal Requirements. Qualifications shall include the following:
1. City of Milton Request for Qualifications cover page (information entered
and signed: first page of this document)
2. City of Milton Disclosure form (signed)
3. Qualifications shall be:
a. Maximum of ten (10) single sided pages (five pages if double-sided)
b. Minimum of 11 point font
c. Stapled or spiral-bound. No binders
4. And shall contain the following minimum information:
a. Cover letter - introductory remarks and qualification summary - no
longer than one page .
b. Project Staffing
i. Company profile listing: name, address, year established, type
of ownership, size of company and staff, and an organization
chart. If company has multiple offices, please list where the
work for this project will be performed.
ii. Information about the overall makeup of the project team,
including: the identity of all key personnel, a description of their
respective responsibilities and duties, and each team members
experience with similar projects. Identify any previous projects
on which members of the proposed team have worked
together.
iii. Should the firm be selected to participate in an interview, the
Company’s designated project manager must be present to
present the firm’s qualifications and take the lead in answering
questions.
10 | RFQ 17-PR01
iv. Information about any consultants to be included on the team.
Identify consultant company name, address, telephone
number, contact person, names and job descriptions of key
personnel. Identify consultants experience with municipal
government projects.
c. Qualifications of the Team
i. Summary of at least three (3) similar engagements or projects for
which the Company was responsible within the past five (5) years.
d. Project Delivery
i. Current company workload and ability to perform work for this
project.
e. Miscellaneous
i. Listing of any pending or settled lawsuits or professional liability
claims in which any member of the design team was involved
during the past ten (10) years.
ii. Additional information the respondent believes to be relevant to
the selection efforts of the City.
1.4.2 Failure to Comply with Instructions.
Consultants failing to comply with these instructions may be subject to point
deductions. The City may also choose to not evaluate, may deem non -
responsive, and/or may disqualify from further consideration any
qualifications that do not follow this RFQ format, are difficult to
understand, are difficult to read, or are missing any requested information.
1.4.3 Copies Required and Deadline for Receipt of Qualifications.
One original and five (5) copies of each submittal (plus a CD) should be
provided to the City. Qualifications must be received at the receptionist’s
desk in Suite 107F prior to 2:00 PM, local time .
1.4.4 Emailed responses to Requests for Qualifications are not
acceptable.
Qualifications will be presented at approximately 2:05 pm and names of
consultants will be announced.
11 | RFQ 17-PR01
1.4.5 Late Qualifications.
Regardless of cause, late Qualifications will not be accepted and will
automatically be disqualified from further consideration. It shall be the
consultant’s sole risk to assure delivery to the receptionist's desk at the
designated office by the designated time. Late Qualifications will not be
opened and may be returned to the consultant at the expense of the consultant
or destroyed if requested.
1.5 PROPOSER'S CERTIFICATION
1.5.1 Understanding of Specifications and Requirement. By submitting a
response to this RFQ, proposer agrees to an understanding of and compliance
with the specifications and requirements described in this RFQ.
1.5.2 Offer in Effect for 120 Days. By submitting a proposal, proposer
agrees that the proposal may not be modified, withdrawn or canceled by the
proposer for a 120-day period following the deadline for proposal submission as
defined in the Schedule of Events.
1.6 COST OF PREPARING A PROPOSAL
1.6.1 City Not Responsible for Preparation Costs. The costs for developing
and delivering responses to this RFQ and any subsequent presentations of the
proposal as requested by the City are entirely the responsibility of the proposer.
The City is not liable for any expense incurred by the proposer in the preparation
and presentation of their proposal.
1.6.2 All Timely Submitted Materials Become City Property. All materials
submitted in response to this RFP become the property of the City of Milton and
are to be appended to any formal documentation, which would further define
or expand any contractual relationship between the City and proposer resulting
from this RFP process.
12 | RFQ 17-PR01
SECTION 2: RFQ STANDARD INFORMATION
2.0 AUTHORITY
This RFQ is issued under the authority of the City of Milton. The RFP process is a
procurement option allowing the award to be based on stated evaluation
criteria. The RFP states the relative importance of all evaluation criteria. No other
evaluation criteria, other than as outlined in the RFQ, will be used.
2.1 CONSULTANT COMPETITION
The City encourages free and open competition among offerors. Whenever
possible, the City will design specifications, proposal requests, and conditions to
accomplish this objective, consistent with the necessity to satisfy the City’s need
to procure technically sound, cost-effective services and supplies.
2.2 RECEIPT OF PROPOSALS AND PUBLIC INSPECTION
2.2.1 Public Information. All information received in response to this RFQ,
including copyrighted material, is deemed public information and will be made
available for public viewing and copying after the time for receipt of proposals
has passed, and the award has been made, with the following four exceptions:
(1) bona fide trade secrets meeting confidentiality requirements that have been
properly marked, separated, and documented; (2) matters involving individual
safety as determined by the City of Milton; (3) any company’s financial
information requested by the City of Milton to determine vendor responsibility,
unless prior written consent has been given by the offeror; and (4) other
constitutional protections.
2.2.2 Procurement Officer Review of Qualifications. Upon opening the
proposal received in response to this RFP, the procurement officer will review the
proposals and separate out any information that meets the referenced
exceptions in Section 2.2.1 above, providing the following conditions have been
met:
13 | RFQ 17-PR01
1. Confidential information is clearly marked and separated from the rest
of the proposal.
2. An affidavit from a proposer’s legal counsel attesting to and explaining
the validity of the trade secret claim is attached to each proposal
containing trade secrets. Please contact Honor Motes for additional
information.
Information separated out under this process will be available for review only by
the procurement officer, the evaluation committee members, and limited other
designees. Proposers must be prepared to pay all legal costs and fees
associated with defending a claim for confidentiality in the event of a “right to
know” (open records) request from another party.
2.3 CLASSIFICATION AND EVALUATION OF QUALIFICATIONS
2.3.1. Initial Classification of Qualifications as Responsive or
Nonresponsive.
Proposals may be found nonresponsive at any time during the evaluation
process or contract negotiation, if any of the required information is not
provided; the submitted price is found to be excessive or inadequate as
measured by criteria stated in the RFQ; or the proposal is not within the
specifications described and required in the RFQ. If a proposal is found to be
nonresponsive, it will not be considered further.
2.3.2. Determination of Responsibility. The procurement officer will
determine if a proposer has met the standards of responsibility. Such a
determination may be made at any time during the evaluation process and
through contract negotiation if information surfaces that would result in a
determination of nonresponsive.
2.3.3. Evaluation of Qualifications. The evaluation committee will evaluate
the remaining proposals and recommend whether to award the contract to the
highest scoring proposer or, if necessary, to seek discussion/negotiation or a best
and final offer in order to determine the highest scoring consultant. All
responsive proposals will be evaluated based on stated evaluation criteria. In
scoring against stated criteria, the City may consider such factors as accepted
14 | RFQ 17-PR01
industry standards and a comparative evaluation of all other qualified RFQ
responses. These scores will be used to determine the most advantageous
offering to the City.
2.3.4. Completeness of Qualifications. Selection and award will be based
on the proposer’s proposal and other items outlined in this RFQ. Submitted
responses may not include references to information located elsewhere, such as
Internet websites or libraries, unless specifically requested. Information or
materials presented by proposers outside the formal response or subsequent
discussion/negotiation. if requested, will not be considered, will have no bearing
on any award, and may result in the offeror being disqualified from further
consideration.
2.3.5. Opportunity for Discussion/Negotiation and/or Oral Presentation.
After receipt of all proposals and prior to the determination of the award, the
City may initiate discussions with one or more proposers should clarification or
negotiation be necessary. Proposers may also be required to make an oral
presentation to clarify their RFQ response or to further define their offer. In either
case, proposers should be prepared to send qualified personnel to Milton,
Georgia to discuss technical and contractual aspects of the proposal. Oral
presentations, if requested, shall be at the offeror’s expense.
2.3.6. Evaluation Committee Recommendation for Contract Award. The
evaluation committee will provide a written recommendation for contract
award.
2.3.7. Request for Documents Notice. Upon concurrence with the
evaluation committee’s recommendation for contract award, the
procurement officer may issue a “Request for Documents Notice” to the
highest scoring proposer to obtain the required insurance documents, contract
performance security, and any other necessary documents. Receipt of the
“Request for Documents Notice” does not constitute a contract and no work
may begin until a contract signed by all parties is in place.
2.3.8. Contract Negotiation. The procurement officer and/or city
department representatives may begin contract negotiation with the
responsive and responsible proposer whose proposal achieves the highest
score and is, therefore, the most advantageous to the City. If contract
15 | RFQ 17-PR01
negotiation is unsuccessful or the highest scoring proposer fails to provide
necessary documents or information in a timely manner, or fails to negotiate in
good faith, the City may terminate negotiations and begin negotiations with
the next highest scoring offeror.
2.3.9. Contract Award. Contract award, if any, will be made to the
highest scoring proposer who provides all required documents and successfully
completes contract negotiation.
2.4 RIGHTS RESERVED
While the City has every intention to award a contract as a result of this RFP,
issuance of the RFP in no way constitutes a commitment by the City of Milton to
award and execute a contract. Upon a determination such actions would be in
its best interest, the City, in its sole discretion, reserves the right to:
1. Modify, cancel or terminate this RFQ;
2. Reject any or all Proposals received. The City is not obligated to
request clarifications or additional information but may do so at its
discretion. The City reserves the right to extend the deadline for
submittals or to cancel or modify this RFQ at any time;
3. Waive any undesirable, inconsequential, or inconsistent provisions of
this RFQ which would not have significant impact on any proposal ;
4. To request further documentation or information, and to discuss an
RFQ submittal for any purpose in order to answer questions or to
provide clarification;
5. Not award if it is in the best interest of the City not to proceed with
contract execution; and,
6. If awarded, terminate any contract in accordance with the terms
and conditions of the contract if the City determines adequate
funds are not available.
16 | RFQ 17-PR01
SECTION 3: SCOPE OF PROJECT
.
3.0 PURPOSE
The City of Milton, Georgia (City) is requesting statements of qualifications for
qualified planning consultants to prepare an update to the City’s Parks and
Recreation Master Plan that was adopted in 2012. Additionally, a new master
plan as well as detailed conceptual plan with cost estimates is requested for
Providence Park.
Areas of key concern to be incorporated into the Scope of Work include, but
are not limited to the following:
Usability of Parks;
Community needs;
Program needs and trends;
Future park and program development opportunities ; and,
Funding mechanisms.
The public participation process should engage and encourage the
involvement of community leaders, key stakeholders, and Milton residents. At
key milestones during the engagement, the consultant will provide in public
meetings, presentations to these above referenced groups. Successful
completion of the engagement will culminate in the adoption of the document.
3.1 DESCRIPTION OF REQUIREMENTS
3.1.1.. Introduction. The City has established certain requirements with
respect to proposals to be submitted to Proposers.
Whenever the terms “shall”, “must”, “will”, or “is required” are used in the RFQ,
the specifications being referred to are mandatory requirements of this RFQ.
Failure to meet any mandatory requirement will be cause for rejection of
Proposer’s proposal.
Whenever the terms “can”, “may”, or “should” are used in the RFQ, the
specifications being referred to are desirable and failure to provide any items so
termed may not be cause for rejection, however, will probably cause a
reduction in the score awarded.
17 | RFQ 17-PR01
3.1.2. Background. The City has a population of 36,291 and is located in
Fulton County, Georgia. The geographic area of the City is 39.1 square miles.
The City currently controls over 300 acres of parkland. While most of this acreage
is owned outright by the City, several outdoor school parks are under an IGA
with Fulton County School Department and are renewable on a periodic basis.
3.1.3. Scope of Work. This project will seek to update our city-wide master
plan for parks and include an evaluation of our on-going park and recreation
programs. It will identify the potential of adding to our parkland inventory, better
define programming needs at these parks, and make recommendations
regarding these needs for the future. Additionally, a new master plan for
Providence Park will be developed and subsequent to this effort, a detailed
conceptual plan with specific cost estimates will be provided. To assist with
these efforts, an in-house, administrative working group will be established
comprised of staff from the Parks and Recreation Department, who will act as
the lead for this project, as well as the Public Works Department and the
Community Development Department.
The consultant team is expected to hold public meetings and workshops with
the administrative working group, the City Council, the City Planning
Commission, the Parks and Recreation Advisory Board, which will serve as the
official Stakeholder Committee for this project, and the residents. The
Stakeholder Committee will serve as an initial sounding board and offer input
and guidance for this project. All Stakeholder Committee meetings will be
public meetings.
This project shall be produced through an interactive planning process, with
opportunities for public engagement provided throughout the process of
development. The expected timeframe for the project is eight (8) months
following contract execution for the portion of the contract pertaining to the
Updated City-Wide Master Plan, and four (4) months for the creation of a master
plan and subsequent conceptual plan for Providence Park. The consultant may
use the following phased approach or suggest an alternative approach:
18 | RFQ 17-PR01
PART I - UPDATE OF PARKS AND RECREATION CITY-WIDE MASTER PLAN
Phase I: Evaluate the Existing Parks and Programs
Review all pertinent current adopted plans of the City pertaining to parks
and park programs;
Meet with staff and key stakeholders to obtain input;
Evaluate current management and operations practices giving specific
attention to park maintenance and staffing;
Visit all park sites to inventory existing park facilities and amenities; and,
Produce a report that summarizes the issues and recommendations
obtained from this review.
Phase II: Identify Potential Solutions and Approaches
Evaluate current management and operations practices giving specific
attention to parks maintenance and staffing. Consultant will perform a
cost evaluation of funding levels required to adequately sustain
recommended levels of service and maintenance. NRPA “levels of
maintenance standards,” should be used to as part of this assessment;
and,
Develop a ten year Capital Improvement Plan and implementation
schedule, including short and long range projects. Such projects should
include: capital improvements to existing parks, and, acquisition of new
parks, including development proposals appropriate to these parks.
Phase III: Develop a Draft Document
The Revised Master Park and Recreation Plan should include:
A long range vision for the city’s parks including specific goals and
priorities that incorporate all findings from each of the above study phases
that particularly reflect community interest and significant levels of support
based on survey results;
Recommendations for each individual park that identifies each park’s
existing conditions and potential opportunities;
A comprehensive parks and facilities maps. This map should include:
identification of park types; future acquisition and development plans;
solutions concerning neighborhood and community access issues; and
guidelines for the creative uses of floodplains and/or other unique natural
areas for low intensity recreational uses; and,
19 | RFQ 17-PR01
Specific guidelines for providing safe and cost-effective maintenance
and operations. Determine funding and staffing levels required
commensurate with maintenance and operations responsibilities.
Submit for public review through the official Stakeholder Committee,
Planning Commission and City Council. Other public workshop meetings
may also be needed through the draft review process.
PART II – PROVIDENCE PARK MASTER PLAN
Phase I: Survey and Assessment of Park
Consultant may make use of a city-funded survey to assist with the
assessment of this park. (Note: this is a recently acquired park and was not
included in the original Parks and Recreation Master Plan.) A thorough site
investigation of the 42 acre property should be conducted early in the
planning process including notations regarding the natural landscape,
water features, and existing trails and unique vegetation.
Meet with key stakeholders, including representatives from the
neighborhood;
Evaluate current management and operations practices giving specific
attention to park maintenance and staffing; and,
Produce a report that summarizes the issues and recommendations
obtained from this review.
Phase II: Identify Potential Solutions and Approaches
Evaluate current management and operations practices giving specific
attention to park maintenance and staffing. Consultant will perform a cost
evaluation of funding levels required to adequately sustain
recommended levels of service and maintenance. NRPA “levels of
maintenance standards,” should be used to as part of this assessment;
and,
Develop a ten year Capital Improvement Plan and implementation
schedule, including short and long range projects.
Phase III: Develop a Draft Document
Working with key stakeholder groups and with public input, develop a
short-term and long-range vision for this park. Incorporate findings from
20 | RFQ 17-PR01
Phase II section above into draft report. Include recommended phasing if
funding for the entire plan implementation is not available.
Crate a facilities map for this park;
Provide a list of potential program offerings for this park; and,
Determine funding and staffing levels required to adequately manage
the park in the future. This should include a cost estimate for plan
implementation.
Submit for public review through the official Stakeholder Committee,
Planning Commission and City Council. Other public workshop meetings
may also be needed through the draft review process.
Phase IV: Develop a Concept Plan
Based on the approved Master Plan, and using the City’s survey, provide
an acceptable Concept Plan that meets the City’s required check-list for
the City’s “Concept Plan” submission requirements. (See the attached
pages entitled “New Development Checklist”) Consultant should be
prepared to meet all of the requirements of the checklist up to, but not
including, the following stated item: “Submit plans for Land Disturbance
Permit.”
PART III – UPDATE TO MILTON TRAIL PLAN (ADD – ALTERNATE)
An update to The Milton Trail Plan is contemplated for the next fiscal year
(FY18) of the City. Although the scope of work for this project is not
included at this time, this project should be considered an “add
alternate” in that the City may exercise its right to utilize the services of
said consultant for this purpose. Negotiations for this update will be
handled at a later time, should the City wish to proceed with it.
The City anticipates a review of the current Trail Plan and associated
documentation to validate or modify as necessary the overall trail
location plan, typical cross sections and project priorities.
3.3 ITEMS TO BE PROVIDED BY THE CITY
1. The City will provide existing city maps, aerials and ARC GIS base
maps for review and reproduction purposes;
21 | RFQ 17-PR01
2. The City will provide existing studies and reports included but not
limited to: the 2012 City of Milton Comprehensive Parks and Recreation
Master Plan; the City of Milton Parks and Recreation Assessment Plan and
Pattern Book; 2010 Parks and Recreation Needs Assessment Survey Results;
the 2007 Milton Trail Plan; the 2016 Milton Strategic Plan; the Downtown
Crabapple Placemaking Plan (currently in final draft format); the 2030 City
Comprehensive Plan; the 2016 Comprehensive Transportation Plan; and
other pertinent plans which may affect decisions and recommendations.
3. Consultant will work with city staff to schedule and facilitate public
meetings, stakeholder meetings and meeting with the Planning
Commission and City Council.
3.4 PROJECT TIMELINE
For PHASE I, The City anticipates up to an eight (8) month process that would
start approximately in February, 2017 and end in September, 2017. This 8 month
timeframe would include public review of the final draft and adoption by the
City Council. The City also expects a coterminous process for PHASE II. This
process is expected to take four (4) months and should start in approximately
February, 2017 and conclude on or about May, 2017.
3.5 DOCUMENTATION
After adoption of PHASE I and PHASE II by the City, the consultant will provide
one original and fourteen (14) printed and bound copies of the final plan
document, as adopted, as well as electronic files in formats determined by the
City.
22 | RFQ 17-PR01
SECTION 4: CONSULTANT QUALIFICATIONS
4.0 CITY’S RIGHT TO INVESTIGATE
The City may make such investigations as deemed necessary to determine the
ability of the proposer to provide the supplies and/or perform the services
specified.
4.1 CONSULTANT INFORMATIONAL REQUIREMENTS
Firms interested in providing the services described in this RFQ should be able to
demonstrate experience in the areas described in Section 3.
23 | RFQ 17-PR01
SECTION 5: EVALUATION CRITERIA
5. 1. PROPOSED EVALUATION CRITERIA – PHASE I
The evaluation committee will review and evaluate the qualifications according
to the following criteria:
A selection team for the City will initially evaluate and score all
submittals received.
Qualifications not meeting the minimum requirements and
those who are non-responsive will not be considered.
5.1.1 Submittal Evaluation Criteria.
A. Project Staffing 30 pts
Education and experience of the assigned staff
Key personnel’s level of involvement
Quality and experience of consultant and sub-consultants
Proximity and availability of key personnel
B. Qualifications of the Design Team 30 pts
Organization strength and stability
Experience and technical competence on similar projects
Previous experience as a design team
Proximity and availability of key personnel
C. Project Delivery 25 pts
Quality of final work product
Flexibility of the consultant to operate successfully
within various work environments
Ability to meet schedules
D. Overall Fit of the Firm and its Key Team Members to the Project 15 pts
Ability of the firm to instill Committee confidence in the firm’s
understanding of the project requirements
Firm’s communication and problem solving methods and abilities.
Previous experience with City of Milton projects
24 | RFQ 17-PR01
5.2. INTERVIEWS – PHASE 2
**Additional Scoring (Phase 2) will be offered to those
consultants shortlisted for the Presentation/Interview
Evaluation Process **
25 | RFQ 17-PR01
SECTION 6: SAMPLE PROFESSIONAL SERVICES AGREEMENT
This is for reference only. Do not return with proposal
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this_____ day of _____________, 20___
[INSERT DATE] (the “Effective Date”), by and between the CITY OF MILTON, GEORGIA,
a municipal corporation of the State of Georgia, acting by and through its governing authority, the
Mayor and City Council (hereinafter referred to as the “City”), and _____________________
[INSERT FULL LEGAL NAME OF CONSULTANT], a __________________ [INSERT
STATE WHERE CONSULTANT ENTITY WAS FORMED (E.G., GEORGIA) AND THE
TYPE OF ENTITY (E.G., CORPORATION, LIMITED LIABILITY COMPANY,
PARTNERSHIP, ETC.)], (herein after referred to as the "Consultant"), collectively referred to
herein as the "Parties."
WITNESSETH:
WHEREAS, City desires to retain Consultant to provide certain services in the completion
of a Project (defined below); and
WHEREAS, City finds that specialized knowledge, skills, and training are necessary to
perform the Work (defined below) contemplated under this Agreement; and
WHEREAS, Consultant has represented that it is qualified by training and experience to
perform the Work; and
WHEREAS, Consultant desires to perform the Work as set forth in this Agreement under
the terms and conditions provided in this Agreement; and
26 | RFQ 17-PR01
WHEREAS, the public interest will be served by this Agreement; and
WHEREAS, Consultant has familiarized itself with the nature and extent of the
Agreement, the Project, and the Work, and with all local conditions and federal, state and local
laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance
of Work.
NOW, THEREFORE, for and in consideration of the mutual promises, the public
purposes, and the acknowledgements and agreements contained herein, and other good and
adequate consideration, the sufficiency of which is hereby acknowledged, the Parties do mutually
agree as follows:
I. SCOPE OF SERVICES AND TERMINATION DATE
A. Agreement. The Agreement shall consist of this Professional Services
Agreement and each of the Exhibits hereto, which are incorporated herein by reference,
including:
Exhibit “A” – City Solicitation Documents
Exhibit “B” – Consultant Response/Proposal
Exhibit “C” – Scope of Work
Exhibit “D” – Contractor Affidavit
Exhibit “E” – Subcontractor Affidavit
Exhibit “F” – Key Personnel
B. Project Description. The “Project” at issue in this Agreement is generally
described as: _________________________________________________________________
[INSERT GENERAL PROJECT DESCRIPTION].
27 | RFQ 17-PR01
C. The Work. The Work to be completed under this Agreement (the “Work”)
includes, but shall not be limited to, the work described in the Scope of Work provided in Exhibit
“C”, attached hereto and incorporated herein by reference. Unless otherwise stated in Exhibit
“C”, the Work includes all material, labor, insurance, tools, equipment, machinery, water, heat,
utilities, transportation, facilities, services and any other miscellaneous items and work necessary
to complete the Work. Some details necessary for proper execution and completion of the Work
may not be specifically described in the Scope of Work, but they are a requirement of the Work if
they are a usual and customary component of the contemplated services or are otherwise necessary
for proper completion of the Work.
D. Schedule, Completion Date, and Term of Agreement. Consultant understands
that time is of the essence of this Agreement and warrants and represents that it will perform the
Work in a prompt and timely manner, which shall not impose delays on the progress of the Work.
The term of this Agreement (“Term”) shall commence as of the Effective Date, and the Work shall
be completed, and the Agreement shall terminate, on or before __________________________
[INSERT EXPECTED DATE OF COMPLETION] (provided that certain obligations will survive
termination/expiration of this Agreement). If the Term of this Agreement is longer than one year,
the Parties agree that this Agreement, as required by O.C.G.A. § 36-60-13, shall terminate
absolutely and without further obligation on the part of City on December 31 each calendar year
of the Term [ □ unless this box is checked, in which case the Agreement shall terminate
absolutely and without further obligation on the part of City at the end of City’s fiscal year
each year of the Term], and further, that this Agreement shall automatically renew on January 1
of each subsequent calendar year [ □ unless this box is checked, in which case the Agreement
shall automatically renew on the first day of each subsequent City fiscal year of the Term]
absent City’s provision of written notice of non-renewal to Consultant at least five (5) days prior
to the end of the then current calendar year [or fiscal year, as applicable]. Title to any supplies,
materials, equipment, or other personal property shall remain in Consultant until fully paid for by
City.
II. WORK CHANGES
A. Change Order Defined. A “Change Order” means a written modification of the
Agreement, signed by representatives of City and Consultant with appropriate authorization.
B. Right to Order Changes. City reserves the right to order changes in the Work to
28 | RFQ 17-PR01
be performed under this Agreement by altering, adding to, or deducting from the Work. All such
changes shall be incorporated in written Change Orders and executed by Consultant and City.
Such Change Orders shall specify the changes ordered and any necessary adjustment of
compensation and completion time. If the Parties cannot reach an agreement on the terms for
performing the changed work within a reasonable time to avoid delay or other unfavorable impacts
as determined by City in its sole discretion, City shall have the right to determine reasonable terms,
and Consultant shall proceed with the changed work.
B. Change Order Requirement. Any work added to the scope of this Agreement by
a Change Order shall be executed under all the applicable conditions of this Agreement. No claim
for additional compensation or extension of time shall be recognized, unless contained in a written
Change Order duly executed on behalf of City and Consultant.
C. Authority to Execute Change Order. The City Manager has authority to execute,
without further action of the Mayor or City Council, any number of Change Orders so long as their
total effect does not materially alter the terms of this Agreement or materially increase the
Maximum Contract Price, as set forth in Section III(B) below. Any such Change Orders materially
altering the terms of this Agreement, or any Change Order affecting the price where the Maximum
Contract Price (as amended) is in excess of $50,000, must be approved by resolution of the Mayor
and City Council. Amendments shall not result in a variance in price exceeding ten percent of the
original contract amount.
III. COMPENSATION AND METHOD OF PAYMENT
A. Payment Terms. City agrees to pay Consultant for the Work performed and costs
incurred by Consultant upon certification by City that the Work was actually performed and costs
actually incurred in accordance with the Agreement. Compensation for Work performed and, if
applicable, reimbursement for costs incurred shall be paid to Consultant upon City’s receipt and
approval of invoices, setting forth in detail the services performed and costs incurred, along with
all supporting documents requested by City to process the invoice. Invoices shall be submitted on
a monthly basis, and such invoices shall reflect costs incurred versus costs budgeted. Any material
deviations in tests or inspections performed, or times or locations required to complete such tests
or inspections, and like deviations from the Work described in this Agreement shall be clearly
communicated to City before charges are incurred and shall be handled through Change Orders
as described in Section II above. City shall pay Consultant within thirty (30) days after approval
29 | RFQ 17-PR01
of the invoice by City staff.
B. Maximum Contract Price. The total amount paid under this Agreement as
compensation for Work performed and reimbursement for costs incurred shall not, in any case,
exceed $________________________[INSERT MAXIMUM CONTRACT PRICE] (the
“Maximum Contract Price”), except as outlined in Section II(C) above, and Consultant represents
that this amount is sufficient to perform all of the Work set forth in and contemplated by this
Agreement. The compensation for Work performed shall be based upon ____________ [SPECIFY
HOURLY RATE, FLAT FEE, OR OTHER BASIS].
C. Reimbursement for Costs. The Maximum Contract Price set forth in Section
III(B) above includes all costs, direct and indirect, needed to perform the Work and complete the
Project, and reimbursement for costs incurred shall be limited as follows: [CHECK ONE]
□ There shall be no reimbursement for costs.
□ Long distance telephone and telecommunications, facsimile transmission, normal
postage and express mail, and photocopying charges and time shall be billed at cost.
Supplies and outside services, transportation, lodging, meals and authorized subcontracts
shall be billed at cost plus no more than a 10% administrative burden. Automobile mileage
shall be no more than the current deductible rate set by the Internal Revenue Service. In
no event shall the total reimbursement for costs incurred during a particular month exceed
______________ [INSERT PERCENTAGE IF BOX CHECKED FOR THIS
PARAGRAPH] percent of the total amount due for Work for that particular month.
IV. COVENANTS OF CONSULTANT
A. Expertise of Consultant; Licenses, Certification and Permits. Consultant
accepts the relationship of trust and confidence established between it and City, recognizing that
City’s intention and purpose in entering into this Agreement is to engage an entity with the
requisite capacity, experience, and professional skill and judgment to provide the Work in pursuit
of the timely and competent completion of the Work undertaken by Consultant under this
Agreement. Consultant shall employ only persons duly qualified in the appropriate area of
expertise to perform the Work described in this Agreement.
30 | RFQ 17-PR01
Consultant covenants and declares that it has obtained all diplomas, certificates, licenses,
permits or the like required of Consultant by any and all national, state, regional, county, or local
boards, agencies, commissions, committees or other regulatory bodies in order to perform the
Work contracted for under this Agreement. Further, Consultant agrees that it will perform all Work
in accordance with the standard of care and quality ordinarily expected of competent professionals
and in compliance with all federal, state, and local laws, regulations, codes, ordinances, or orders
applicable to the Project, including, but not limited to, any applicable records retention
requirements and Georgia’s Open Records Act (O.C.G.A. § 50-18-71, et seq.). Any additional
work or costs incurred as a result of error and/or omission by Consultant as a result of not meeting
the applicable standard of care or quality will be provided by Consultant at no additional cost to
City. This provision shall survive termination of this Agreement.
B. Budgetary Limitations. Consultant agrees and acknowledges that budgetary
limitations are not a justification for breach of sound principals of Consultant’s profession and
industry. Consultant shall take no calculated risk in the performance of the Work. Specifically,
Consultant agrees that, in the event it cannot perform the Work within the budgetary limitations
established without disregarding sound principles of Consultant’s profession and industry,
Consultant will give written notice immediately to City.
C. City’s Reliance on the Work. Consultant acknowledges and agrees that City does
not undertake to approve or pass upon matters of expertise of Consultant and that, therefore, City
bears no responsibility for Consultant’s Work performed under this Agreement. Consultant
acknowledges and agrees that the acceptance of Work by City is limited to the function of
determining whether there has been compliance with what is required to be produced under this
Agreement. City will not, and need not, inquire into adequacy, fitness, suitability or correctness
of Consultant’s performance. Consultant further agrees that no approval of designs, plans,
specifications or other work product by any person, body or agency shall relieve Consultant of the
responsibility for adequacy, fitness, suitability, and correctness of Consultant’s Work under
professional and industry standards, or for performing services under this Agreement in
accordance with sound and accepted professional and industry principles.
D. Consultant’s Reliance on Submissions by City. Consultant must have timely
information and input from City in order to perform the Work required under this Agreement.
Consultant is entitled to rely upon information provided by City, but Consultant shall provide
immediate written notice to City if Consultant knows or reasonably should know that any
31 | RFQ 17-PR01
information provided by City is erroneous, inconsistent, or otherwise problematic.
E. Consultant’s Representative. _____________________ [INSERT NAME]
shall be authorized to act on Consultant’s behalf with respect to the Work as Consultant’s
designated representative, provided that this designation shall not relieve either Party of any
written notice requirements set forth elsewhere in this Agreement.
F. Assignment of Agreement. Consultant covenants and agrees not to assign or
transfer any interest in, or delegate any duties of this Agreement, without the prior express written
consent of City. As to any approved subcontractors, Consultant shall be solely responsible for
reimbursing them, and City shall have no obligation to them.
G. Responsibility of Consultant and Indemnification of City. Consultant covenants
and agrees to take and assume all responsibility for the Work rendered in connection with this
Agreement. Consultant shall bear all losses and damages directly or indirectly resulting to it and/or
City on account of the performance or character of the Work rendered pursuant to this Agreement.
Consultant shall defend, indemnify and hold harmless City and City’s elected and appointed
officials, officers, boards, commissions, employees, representatives, consultants, servants, agents,
attorneys and volunteers (individually an “Indemnified Party” and collectively “Indemnified
Parties”) from and against any and all claims, suits, actions, judgments, injuries, damages, losses,
costs, expenses and liability of any kind whatsoever, including but not limited to attorney’s fees
and costs of defense (“Liabilities”), which may arise from or be the result of an alleged willful,
negligent or tortious act or omission arising out of the Work, performance of contracted services,
or operations by Consultant, any subcontractor, anyone directly or indirectly employed by
Consultant or subcontractor or anyone for whose acts or omissions Consultant or subcontractor
may be liable, regardless of whether or not the act or omission is caused in part by a party
indemnified hereunder; provided that this indemnity obligation shall only apply to the extent
Liabilities are caused by or result from the negligence, recklessness, or intentionally wrongful
conduct of the Consultant or other persons employed or utilized by the Consultant in the
performance of this Agreement. This indemnity obligation shall not be construed to negate,
abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise
exist as to any party or person described in this provision.
In any and all claims against an Indemnified Party, by any employee of Consultant, its
subcontractor, anyone directly or indirectly employed by Consultant or subcontractor or anyone
32 | RFQ 17-PR01
for whose acts Consultant or subcontractor may be liable, the indemnification obligation set forth
in this provision shall not be limited in any way by any limitation on the amount or type of
damages, compensation or benefits payable by or for Consultant or any subcontractor under
workers’ or workmen’s compensation acts, disability benefit acts or other employee benefit acts.
This obligation to indemnify, defend, and hold harmless the Indemnified Party(ies) shall survive
expiration or termination of this Agreement, provided that the claims are based upon or arise out
of actions or omissions that occurred during the performance of this Agreement.
H. Independent Contractor. Consultant hereby covenants and declares that it is
engaged in an independent business and agrees to perform the Work as an independent contractor
and not as the agent or employee of City. Nothing in this Agreement shall be construed to make
Consultant or any of its employees, servants, or subcontractors, an employee, servant or agent of
City for any purpose. Consultant agrees to be solely responsible for its own matters relating to the
time and place the Work is performed and the method used to perform such Work; the
instrumentalities, tools, supplies and/or materials necessary to complete the Work; hiring of
consultants, agents or employees to complete the Work; and the payment of employees, including
benefits and compliance with Social Security, withholding and all other regulations governing
such matters. Consultant agrees to be solely responsible for its own acts and those of its
subordinates, employees, and subcontractors during the life of this Agreement. There shall be no
contractual relationship between any subcontractor or supplier and City by virtue of this
Agreement with Consultant. Any provisions of this Agreement that may appear to give City the
right to direct Consultant as to the details of the services to be performed by Consultant or to
exercise a measure of control over such services will be deemed to mean that Consultant shall
follow the directions of City with regard to the results of such services only. It is further
understood that this Agreement is not exclusive, and City may hire additional entities to perform
the Work related to this Agreement.
Inasmuch as City and Consultant are independent of each other, neither has the authority
to bind the other to any third person or otherwise to act in any way as the representative of the
other, unless otherwise expressly agreed to in writing signed by both Parties hereto. Consultant
agrees not to represent itself as City’s agent for any purpose to any party or to allow any employee
of Consultant to do so, unless specifically authorized, in advance and in writing, to do so, and then
only for the limited purpose stated in such authorization. Consultant shall assume full liability for
any contracts or agreements Consultant enters into on behalf of City without the express
knowledge and prior written consent of City.
I. Insurance.
33 | RFQ 17-PR01
(1) Requirements: Consultant shall have and maintain in full force and effect
for the duration of this Agreement, insurance insuring against claims for
injuries to persons or damages to property which may arise from or in
connection with the performance of the Work by Consultant, its agents,
representatives, employees or subcontractors. All policies shall be subject
to approval by City as to form and content. These requirements are subject
to amendment or waiver if so approved in writing by the City Manager.
(2) Minimum Limits of Insurance: Consultant shall maintain the following
insurance policies with coverage and limits no less than:
(a) Commercial General Liability coverage of at least $1,000,000 (one
million dollars) combined single limit per occurrence and
$2,000,000 (two million dollars) aggregate for comprehensive
coverage including for bodily and personal injury, sickness, disease
or death, injury to or destruction of property, including loss of use
resulting therefrom.
(b) Commercial Automobile Liability (owned, non-owned, hired)
coverage of at least $1,000,000 (one million dollars) combined
single limit per occurrence for comprehensive coverage including
bodily and personal injury, sickness, disease or death, injury to or
destruction of property, including loss of use resulting therefrom.
(c) Professional Liability of at least $1,000,000 (one million dollars)
limit for claims arising out of professional services and caused by
Consultant’s errors, omissions, or negligent acts.
(d) Workers’ Compensation limits as required by the State of Georgia
and Employers’ Liability limits of $1,000,000 (one million dollars)
per occurrence or disease. (If Consultant is a sole proprietor, who
is otherwise not entitled to coverage under Georgia’s Workers’
Compensation Act, Consultant must secure Workers’ Compensation
34 | RFQ 17-PR01
coverage approved by both the State Board of Workers’
Compensation and the Commissioner of Insurance. The amount of
such coverage shall be the same as what is otherwise required of
employers entitled to coverage under the Georgia Workers’
Compensation Act. Further, Consultant shall provide a certificate
of insurance indicating that such coverage has been secured and that
no individual has been excluded from coverage.)
(e) Commercial Umbrella Liability Coverage: $ ________________
(_____________) [INSERT AMOUNT OF COVERAGE
REQUIRED, IF ANY, OR STATE “N/A” IF NOT APPLICABLE]
per occurrence shall be provided and will apply over all liability
policies, without exception, including but not limited to Commercial
General Liability, Commercial Automobile Liability, Employers’
Liability, and Professional Liability.
[CITY MAY WANT TO INCLUDE OTHER INSURANCE
REQUIREMENTS, DEPENDING UPON THE TYPE OF PROJECT AT
ISSUE (E.G., EMPLOYEE DISHONESTY/ CRIMES COVERAGE IF
CONTRACTORS HAVE ACCESS TO CITY BUILDINGS).]
(3) Deductibles and Self-Insured Retentions: Any deductibles or self-insured
retentions must be declared to and approved by City in writing so that City
may ensure the financial solvency of Consultant; self-insured retentions
should be included on the certificate of insurance.
(4) Other Insurance Provisions: Each policy shall contain, or be endorsed to
contain, the following provisions respectively:
(a) General Liability, Automobile Liability and (if applicable) Umbrella
Liability Coverage.
(i) Additional Insured Requirement. City and City’s elected
35 | RFQ 17-PR01
and appointed officials, officers, boards, commissioners,
employees, representatives, consultants, servants, agents and
volunteers (individually “Insured Party” and collectively
“Insured Parties”) shall be named as additional insureds as
respects: liability arising out of activities performed by or on
behalf of Consultant; products and completed operations of
Consultant; premises owned, leased, or used by Consultant;
automobiles owned, leased, hired, or borrowed by
Consultant. The coverage shall contain no special limitations
on the scope of protection afforded to the Insured Parties.
Nothing contained in this section shall be construed to
require the Consultant to provide liability insurance
coverage to any Insured Party for claims asserted against
such Insured Party for its sole negligence.
(ii) Primary Insurance Requirement. Consultant’s insurance
coverage shall be primary noncontributing insurance as
respects to any other insurance or self-insurance available to
the Insured Parties. Any insurance or self-insurance
maintained by the Insured Parties shall be in excess of
Consultant’s insurance and shall not contribute with it.
(iii) Reporting Requirement. Any failure to comply with
reporting provisions of the policies shall not affect coverage
provided to the Insured Parties.
(iv) Separate Coverage. Coverage shall state that Consultant’s
insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect
to limits of insurance provided.
(v) Defense Costs/Cross Liability. Coverage shall be
provided on a “pay on behalf” basis, with defense costs
payable in addition to policy limits. There shall be no cross
liability exclusion.
(vi) Subrogation. The insurer shall agree to waive all rights of
36 | RFQ 17-PR01
subrogation against the Insured Parties for losses arising
from Work performed by Consultant for City.
(b) Workers’ Compensation Coverage. The insurer providing Workers’
Compensation Coverage will agree to waive all rights of
subrogation against the Insured Parties for losses arising from Work
performed by Consultant for City.
(c) All Coverages.
(i) Notice Requirement. Each insurance policy required by
this Agreement shall be endorsed to state that coverage shall
not be suspended, voided, or canceled except after thirty (30)
calendar days prior written notice (or 10 calendar days if due
to non-payment) has been given to City. City reserves the
right to accept alternate notice terms and provisions,
provided they meet the minimum requirements under
Georgia law.
(ii) Starting and Ending Dates. Policies shall have concurrent
starting and ending dates.
(iii) Incorporation of Indemnification Obligations. Policies shall
include an endorsement incorporating the indemnification
obligations assumed by Consultant under the terms of this
Agreement, including but not limited to Section IV(G) of
this Agreement.
(5) Acceptability of Insurers: The insurance to be maintained by Consultant
must be issued by a company licensed or approved by the Insurance
Commissioner to transact business in the State of Georgia. Such insurance
policies shall be placed with insurer(s) with an A.M. Best Policyholder’s
rate of no less than “A-” and with a financial rating of Class VII or greater.
37 | RFQ 17-PR01
The Consultant shall be responsible for any delay resulting from the failure
of its insurer to provide proof of coverage in the proscribed form.
(6) Verification of Coverage: Consultant shall furnish to City for City approval
certificates of insurance and endorsements to the policies evidencing all
coverage required by this Agreement prior to the start of work. Without
limiting the general scope of this requirement, Consultant is specifically
required to provide an endorsement naming City as an additional insured
when required. The certificates of insurance and endorsements for each
insurance policy are to be on a form utilized by Consultant’s insurer in its
normal course of business and are to be signed by a person authorized by
that insurer to bind coverage on its behalf, unless alternate sufficient
evidence of their validity and incorporation into the policy is provided. City
reserves the right to require complete, certified copies of all required
insurance policies at any time. Consultant shall provide proof that any
expiring coverage has been renewed or replaced prior to the expiration of
the coverage.
(7) Subcontractors: Consultant shall either (1) ensure that its insurance policies
(as described herein) cover all subcontractors and the Work performed by
such subcontractors or (2) ensure that any subcontractor secures separate
policies covering that subcontractor and its Work. All coverage for
subcontractors shall be subject to all of the requirements stated in this
Agreement, including, but not limited to, naming the Insured Parties as
additional insureds.
(8) Claims-Made Policies: Consultant shall extend any claims-made insurance
policy for at least six (6) years after termination or final payment under the
Agreement, whichever is later, and have an effective date which is on or
prior to the Effective Date.
(9) City as Additional Insured and Loss Payee: City shall be named as an
additional insured and loss payee on all policies required by this Agreement,
except City need not be named as an additional insured and loss payee on
any Professional Liability policy or Workers’ Compensation policy.
38 | RFQ 17-PR01
(10) Progress Payments: The making of progress payments to Consultant shall
not be construed as relieving Consultant or its subcontractors or insurance
carriers from providing the coverage required in this Agreement.
J. Employment of Unauthorized Aliens Prohibited – E-Verify Affidavit. Pursuant
to O.C.G.A. § 13-10-91, City shall not enter into a contract for the physical performance of services
unless:
(1) Consultant shall provide evidence on City-provided forms, attached hereto
as Exhibits “D” and “E” (affidavits regarding compliance with the E-
Verify program to be sworn under oath under criminal penalty of false
swearing pursuant to O.C.G.A. § 16-10-71), that it and Consultant’s
subcontractors have registered with, are authorized to use and use the
federal work authorization program commonly known as E-Verify, or any
subsequent replacement program, in accordance with the applicable
provisions and deadlines established in O.C.G.A. § 13-10-91, and that they
will continue to use the federal work authorization program throughout the
contract period, or
(2) Consultant provides evidence that it is not required to provide an affidavit
because it is an individual (not a company) licensed pursuant to Title 26 or
Title 43 or by the State Bar of Georgia and is in good standing.
Consultant hereby verifies that it has, prior to executing this Agreement, executed a
notarized affidavit, the form of which is provided in Exhibit “D”, and submitted such affidavit to
City or provided City with evidence that it is an individual not required to provide such an affidavit
because it is licensed and in good standing as noted in sub-subsection (2) above. Further,
Consultant hereby agrees to comply with the requirements of the federal Immigration Reform and
Control Act of 1986 (IRCA), P.L. 99-603, O.C.G.A. § 13-10-91 and Georgia Department of Labor
Rule 300-10-1-.02.
In the event Consultant employs or contracts with any subcontractor(s) in connection with
the covered contract, Consultant agrees to secure from such subcontractor(s) attestation of the
39 | RFQ 17-PR01
subcontractor’s compliance with O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 by the
subcontractor’s execution of the subcontractor affidavit, the form of which is attached hereto as
Exhibit “E”, which subcontractor affidavit shall become part of the Consultant/subcontractor
agreement, or evidence that the subcontractor is not required to provide such an affidavit because
it is an individual licensed and in good standing as noted in sub-subsection (2) above. If a
subcontractor affidavit is obtained, Consultant agrees to provide a completed copy to City within
five (5) business days of receipt from any subcontractor.
Where Consultant is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the
City Manager or his/her designee shall be authorized to conduct an inspection of Consultant’s and
Consultant’s subcontractors’ verification process at any time to determine that the verification was
correct and complete. Consultant and Consultant’s subcontractors shall retain all documents and
records of their respective verification process for a period of five (5) years following completion
of the contract. Further, where Consultant is required to provide an affidavit pursuant to O.C.G.A.
§ 13-10-91, the City Manager or his/her designee shall further be authorized to conduct periodic
inspections to ensure that no City Consultant or Consultant’s subcontractors employ unauthorized
aliens on City contracts. By entering into a contract with City, Consultant and Consultant’s
subcontractors agree to cooperate with any such investigation by making their records and
personnel available upon reasonable notice for inspection and questioning. Where Consultant or
Consultant’s subcontractors are found to have employed an unauthorized alien, the City Manager
or his/her designee may report same to the Department of Homeland Security. Consultant’s failure
to cooperate with the investigation may be sanctioned by termination of the Agreement, and
Consultant shall be liable for all damages and delays occasioned by City thereby.
Consultant agrees that the employee-number category designated below is applicable to
Consultant. [Information only required if a contractor affidavit is required pursuant to O.C.G.A.
§ 13-10-91.] [DESIGNATE/MARK APPROPRIATE CATEGORY]
____ 500 or more employees.
____ 100 or more employees.
____ Fewer than 100 employees.
40 | RFQ 17-PR01
Consultant hereby agrees that, in the event Consultant employs or contracts with any
subcontractor(s) in connection with this Agreement and where the subcontractor is required to
provide an affidavit pursuant to O.C.G.A. § 13-10-91, Consultant will secure from the
subcontractor(s) such subcontractor(s’) indication of the above employee-number category that is
applicable to the subcontractor.
The above requirements shall be in addition to the requirements of state and federal law,
and shall be construed to be in conformity with those laws.
K. Records, Reports and Audits.
(1) Records:
(a) Books, records, documents, account legers, data bases, and similar
materials relating to the Work performed for City under this
Agreement (“Records”) shall be established and maintained by
Consultant in accordance with applicable law and requirements
prescribed by City with respect to all matters covered by this
Agreement. Except as otherwise authorized or required, such
Records shall be maintained for at least three (3) years from the date
that final payment is made to Consultant by City under this
Agreement. Furthermore, Records that are the subject of audit
findings shall be retained for three (3) years or until such audit
findings have been resolved, whichever is later.
(b) All costs claimed or anticipated to be incurred in the performance of
this Agreement shall be supported by properly executed payrolls,
time records, invoices, contracts, or vouchers, or other official
documentation evidencing in proper detail the nature and propriety
of the charges. All checks, payrolls, invoices, contracts, vouchers,
orders or other accounting documents pertaining in whole or in part
to this Agreement shall be clearly identified and readily accessible.
41 | RFQ 17-PR01
(2) Reports and Information: Upon request, Consultant shall furnish to City
any and all Records in the form requested by City. All Records provided
electronically must be in a format compatible with City’s computer systems
and software.
(3) Audits and Inspections: At any time during normal business hours and as
often as City may deem necessary, Consultant shall make available to City
or City’s representative(s) for examination all Records. Consultant will
permit City or City’s representative(s) to audit, examine, and make excerpts
or transcripts from such Records. Consultant shall provide proper facilities
for City or City’s representative(s) to access and inspect the Records, or, at
the request of City, shall make the Records available for inspection at City’s
office. Further, Consultant shall permit City or City’s representative(s) to
observe and inspect any or all of Consultant’s facilities and activities during
normal hours of business for the purpose of evaluating Consultant’s
compliance with the terms of this Agreement. In such instances, City or
City’s representative(s) shall not interfere with or disrupt such activities.
L. Ethics Code; Conflict of Interest. Consultant agrees that it shall not engage in
any activity or conduct that would result in a violation of the City of Milton Code of Ethics or any
other similar law or regulation. Consultant certifies that to the best of its knowledge no
circumstances exist which will cause a conflict of interest in performing the Work. Should Consultant
become aware of any circumstances that may cause a conflict of interest during the Term of this
Agreement, Consultant shall immediately notify City. If City determines that a conflict of interest
exists, City may require that Consultant take action to remedy the conflict of interest or terminate the
Agreement without liability. City shall have the right to recover any fees paid for services rendered
by Consultant when such services were performed while a conflict of interest existed if Consultant
had knowledge of the conflict of interest and did not notify City within five (5) business days of
becoming aware of the existence of the conflict of interest.
Consultant and City acknowledge that it is prohibited for any person to offer, give, or agree
to give any City employee or official, or for any City employee or official to solicit, demand,
accept, or agree to accept from another person, a gratuity of more than nominal value or rebate or
an offer of employment in connection with any decision, approval, disapproval, recommendation,
or preparation of any part of a program requirement or a purchase request, influencing the content
of any specification or procurement standard, rendering of advice, in vestigation, auditing, or in
any other advisory capacity in any proceeding or application, request for ruling, determination,
claim or controversy, or other particular matter, pertaining to any program requirement or a
42 | RFQ 17-PR01
contract or subcontract, or to any solicitation or proposal therefor. Consultant and City further
acknowledge that it is prohibited for any payment, gratuity, or offer of employment to be made by
or on behalf of a sub-consultant under a contract to the prime Consultant or higher tier sub-
consultant, or any person associated therewith, as an inducement for the award of a subcontract or
order.
M. Confidentiality. Consultant acknowledges that it may receive confidential
information of City and that it will protect the confidentiality of any such confidential information
and will require any of its subcontractors, consultants, and/or staff to likewise protect such
confidential information. Consultant agrees that confidential information it learns or receives or
such reports, information, opinions or conclusions that Consultant creates under this Agreement
shall not be made available to, or discussed with, any individual or organization, including the
news media, without prior written approval of City. Consultant shall exercise reasonable
precautions to prevent the unauthorized disclosure and use of City information whether
specifically deemed confidential or not.
Consultant acknowledges that City’s disclosure of documentation is governed by Georgia’s
Open Records Act, and Consultant further ack nowledges that if Consultant submits records
containing trade secret information, and if Consultant wishes to keep such records confidential,
Consultant must submit and attach to such records an affidavit affirmatively declaring that specific
information in the records constitutes trade secrets pursuant to Article 27 of Chapter 1 of Title 10,
and the Parties shall follow the requirements of O.C.G.A. § 50-18-72(a)(34) related thereto.
N. Key Personnel. All of the individuals identified in Exhibit “F”, attached hereto,
are necessary for the successful completion of the Work due to their unique expertise and depth
and breadth of experience. There shall be no change in Consultant’s Project Manager or members
of the Project team, as listed in Exhibit “F”, without written approval of City. Consultant
recognizes that the composition of this team was instrumental in City’s decision to award the Work
to Consultant and that compelling reasons for substituting these individuals must be demonstrated
for City’s consent to be granted. Any substitutes shall be persons of comparable or superior
expertise and experience. Failure to comply with the provisions of this paragraph shall constitute
a material breach of Consultant’s obligations under this Agreement and shall be grounds for
termination.
O. Meetings. Consultant is required to meet with City’s personnel, or designated
representatives, to resolve technical or contractual problems that may occur during the Term of
43 | RFQ 17-PR01
this Agreement at no additional cost to City. Meetings will occur as problems arise and will be
coordinated by City. City shall inform Consultant’s Representative of the need for a meeting and
of the date, time and location of the meeting at least three (3) full business days prior to the date
of the meeting. Face-to-face meetings are desired. However, at Consultant’s option and expense,
a conference call meeting may be substituted. Consistent failure to participate in problem
resolution meetings, two consecutive missed or rescheduled meetings, or failure to make a good
faith effort to resolve problems, may result in termination of this Agreement for cause.
P. Authority to Contract. The individual executing this Agreement on behalf of
Consultant covenants and declares that it has obtained all necessary approvals of Consultant’s
board of directors, stockholders, general partners, limited partners or similar authorities to
simultaneously execute and bind Consultant to the terms of this Agreement, if applicable.
Q. Ownership of Work. All reports, designs, drawings, plans, specifications,
schedules, work product and other materials, including, but not limited to, those in electronic form,
prepared or in the process of being prepared for the Work to be performed by Consultant
(“Materials”) shall be the property of City, and City shall be entitled to full access and copies of
all Materials in the form prescribed by City. Any Materials remaining in the hands of Consultant
or subcontractor upon completion or termination of the Work shall be delivered immediately to
City whether or not the Project or Work is commenced or completed; provided, however, that
Consultant may retain a copy of any deliverables for its records. Consultant assumes all risk of
loss, damage or destruction of or to Materials. If any Materials are lost, damaged or destroyed
before final delivery to City, Consultant shall replace them at its own expense. Any and all
copyrightable subject matter in all Materials is hereby assigned to City, and Consultant agrees to
execute any additional documents that may be necessary to evidence such assignment.
R. Nondiscrimination. In accordance with Title VI of the Civil Rights Act of 1964,
as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended,
42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132,
and all other provisions of Federal law, Consultant agrees that, during performance of this
Agreement, Consultant, for itself, its assignees and successors in interest, will not discriminate
against any employee or applicant for employment, any subcontractor, or any supplier because of
race, color, creed, national origin, gender, age or disability. In addition, Consultant agrees to
comply with all applicable implementing regulations and shall include the provisions of this
paragraph in every subcontract for services contemplated under this Agreement.
44 | RFQ 17-PR01
V. COVENANTS OF CITY
A. Right of Entry. City shall provide for right of entry for Consultant
and all necessary equipment as required for Consultant to complete the Work;
provided that Consultant shall not unreasonably encumber the Project site(s) with
materials or equipment.
B. City’s Representative. ______________________ [INSERT NAME] shall be
authorized to act on City’s behalf with respect to the Work as City’s designated representative on
this Project; provided that any changes to the Work or the terms of this Agreement must be
approved as provided in Section II above.
VI. TERMINATION
A. For Convenience. City may terminate this Agreement for convenience at any time
upon providing written notice thereof at least seven (7) calendar days in advance of the termination
date.
B. For Cause. Consultant shall have no right to terminate this Agreement prior to
completion of the Work, except in the event of City’s failure to pay Consultant within thirty (30)
calendar days of Consultant providing City with notice of a delinquent payment and an opportunity
to cure. In the event of Consultant’s breach or default under this Agreement, City may terminate this
Agreement for cause. City shall give Consultant at least seven (7) calendar days’ written notice of
its intent to terminate the Agreement for cause and the reasons therefor. If Consultant fails to cure
the breach or default within that seven (7) day period, or otherwise remedy the breach or default to
the reasonable satisfaction of City, then City may, at its election: (a) in writing terminate the
Agreement in whole or in part; (b) cure such default itself and charge Consultant for the costs of
curing the default against any sums due or which become due to Consultant under this Agreement;
and/or (c) pursue any other remedy then available, at law or in equity, to City for such default.
C. Statutory Termination. In compliance with O.C.G.A. § 36-60-13, this Agreement
shall be deemed terminated as provided in I(D) of this Agreement. Further, this Agreement shall
terminate immediately and absolutely at such time as appropriated or otherwise unobligated funds
are no longer available to satisfy the obligation of City.
45 | RFQ 17-PR01
D. Payment Upon Termination. Upon termination, City shall provide for payment
to Consultant for services rendered and, where authorized, expenses incurred prior to the
termination date; provided that, where this Agreement is terminated for cause, City may deduct
from such payment any portion of the cost for City to complete (or hire someone to complete) the
Work, as determined at the time of termination, not otherwise covered by the remaining unpaid
Maximum Contract Price.
E. Conversion to Termination for Convenience. If City terminates this Agreement
for cause and it is later determined that City did not have grounds to do so, the termination will be
converted to and treated as a termination for convenience under the terms of Section VI(A) above.
F. Requirements Upon Termination. Upon termination, Consultant shall: (1)
promptly discontinue all services, cancel as many outstanding obligations as possible, and not
incur any new obligations, unless the City directs otherwise; and (2) promptly deliver to City all
data, drawings, reports, summaries, and such other information and materials as may have been
generated or used by Consultant in performing this Agreement, whether completed or in process,
in the form specified by City.
G. Reservation of Rights and Remedies. The rights and remedies of City and
Consultant provided in this Article are in addition to any other rights and remedies provided under
this Agreement or at law or in equity.
VII. MISCELLANEOUS
A. Entire Agreement. This Agreement, including any exhibits hereto, constitutes the
complete agreement between the Parties and supersedes any and all other agreements, either oral
or in writing, between the Parties with respect to the subject matter of this Agreement. No other
agreement, statement or promise relating to the subject matter of this Agreement not contained in
this Agreement shall be valid or binding. This Agreement may be modified or amended only by a
written Change Order (as provided in Section II above) or other document signed by
representatives of both Parties with appropriate authorization.
46 | RFQ 17-PR01
B. Successors and Assigns. Subject to the provision of this Agreement regarding
assignment, this Agreement shall be binding on the heirs, executors, administrators, successors
and assigns of the respective Parties.
C. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Georgia without regard to choice of law principles. If any
action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the
rules, regulations, statutes and laws of the State of Georgia will control. Any action or suit related
to this Agreement shall be brought in the Superior Court of Fulton County, Georgia, or the U.S.
District Court for the Northern District of Georgia – Atlanta Division, and Consultant submits to
the jurisdiction and venue of such court.
D. Captions and Severability. All headings herein are intended for convenience and
ease of reference purposes only and in no way define, limit or describe the scope or intent thereof,
or of this Agreement, or in any way affect this Agreement. Should any article(s) or section(s) of
this Agreement, or any part thereof, later be deemed illegal, invalid or unenforceable by a court of
competent jurisdiction, the offending portion of the Agreement should be severed, and the
remainder of this Agreement shall remain in full force and effect to the extent possible as if this
Agreement had been executed with the invalid portion hereof eliminated, it being the intention of
the Parties that they would have executed the remaining portion of this Agreement without
including any such part, parts, or portions that may for any reason be hereafter declared in valid.
E. Business License. Prior to commencement of the Work to be provided hereunder,
Consultant shall apply to City for a business license, pay the applicable business license fee, and
maintain said business license during the Term of this Agreement, unless Consultant provides
evidence that no such license is required.
F. Notices.
(1) Communications Relating to Day-to-Day Activities. All
communications relating to the day-to-day activities of the Work shall be
exchanged between City’s Representative (named above) for City and
Consultant’s Representative (named above) for Consultant.
47 | RFQ 17-PR01
(2) Official Notices. All other notices, requests, demands, writings, or
correspondence, as required by this Agreement, shall be in writing and shall
be deemed received, and shall be effective, when: (1) personally delivered,
or (2) on the third day after the postmark date when mailed by certified mail,
postage prepaid, return receipt requested, or (3) upon actual delivery when
sent via national overnight commercial carrier to the Party at the address
given below, or at a substitute address previously furnished to the other
Party by written notice in accordance herewith.
NOTICE TO CITY shall be sent to:
City Manager
City of Milton, Georgia
13000 Deerfield Parkway, Suite 107F
Milton, Georgia 30004
NOTICE TO CONSULTANT shall be sent to:
[INSERT CONTACT INFORMATION/ADDRESS]
____________________________
____________________________
____________________________
____________________________
G. Waiver of Agreement. No failure by City to enforce any right or power granted
under this Agreement, or to insist upon strict compliance by Consultant with this Agreement, and
no custom or practice of City at variance with the terms and conditions of this Agreement shall
constitute a general waiver of any future breach or default or affect City’s right to demand exact
and strict compliance by Consultant with the terms and conditions of this Agreement. Further, no
express waiver shall affect any Term or condition other than the one specified in such waiver, and
48 | RFQ 17-PR01
that one only for the time and manner specifically stated.
H. Survival. All sections of this Agreement which by their nature should survive
termination will survive termination, including, without limitation, confidentiality obligations and
insurance maintenance requirements.
I. No Third Party Rights. This Agreement shall be exclusively for
the benefit of the Parties and shall not provide any third parties with any remedy,
claim, liability, reimbursement, cause of action or other right.
J. Sovereign Immunity; Ratification. Nothing contained in this Agreement shall be
construed to be a waiver of City’s sovereign immunity or any individual’s qualified, good faith or
official immunities. Ratification of this Agreement by a majority of the Mayor and City Council
shall authorize the Mayor to execute this Agreement on behalf of City.
K. No Personal Liability. Nothing herein shall be construed as creating any
individual or personal liability on the part of any of City’s elected or appointed officials, officers,
boards, commissions, employees, representatives, consultants, servants, agents, attorneys or
volunteers. No such individual shall be personally liable to Consultant or any successor in interest
in the event of any default or breach by City or for any amount which may become due to
Consultant or successor or on any obligation under the terms of this Agreement. Likewise,
Consultant’s performance of services under this Agreement shall not subject Consultant’s
individual employees, officers, or directors to any personal contractual liability, except where
Consultant is a sole proprietor. The Parties agree that, except where Consultant is a sole proprietor,
their sole and exclusive remedy, claim, demand or suit for contractual liability shall be directed
and/or asserted only against Consultant or City, respectively, and not against any elected or
appointed official, officers, boards, commissions, employees, representatives, consultants,
servants, agents, attorneys and volunteers.
L. Counterparts; Agreement Construction and Interpretation. This
Agreement may be executed in any number of counterparts, each of which shall be deemed an
original, but all of which taken together shall constitute one and the same instrument. Consultant
represents that it has reviewed and become familiar with this Agreement and has notified City of
any discrepancies, conflicts or errors herein. In the event of a conflict in the terms of this
Agreement and/or the exhibits attached hereto, the terms most beneficial to City shall govern. The
49 | RFQ 17-PR01
Parties hereto agree that, if an ambiguity or question of intent or interpretation arises, this
Agreement is to be construed as if the Parties had drafted it jointly, as opposed to being construed
against a Party because it was responsible for drafting one or more provisions of the Agreement.
In the interest of brevity, the Agreement may omit modifying words such as “all” and “any” and
articles such as “the” and “an,” but the fact that a modifier or an article is absent from one statement
and appears in another is not intended to affect the interpretation of either statement. Words or
terms used as nouns in the Agreement shall be inclusive of their singular and plural forms, unless
the context of their usage clearly requires contrary meaning.
M. Force Majeure. Neither City nor Consultant shall be liable for its respective non-
negligent or non-willful failure to perform or shall be deemed in default with respect to the failure
to perform (or cure a failure to perform) any of its respective duties or obligations under this
Agreement or for any delay in such performance due to: (i) any cause beyond its respective
reasonable control; (ii) any act of God; (iii) any change in applicable governmental rules or
regulations rendering the performance of any portion of this Agreement legally impossible; (iv)
earthquake, fire, explosion or flood; (v) strike or labor dispute, excluding strikes or labor disputes
by employees and/or agents of CONSULTANT; (vi) delay or failure to act by any governmental
or military authority; or (vii) any war, hostility, embargo, sabotage, civil disturbance, riot,
insurrection or invasion. In such event, the time for performance shall be extended by an amount
of time equal to the period of delay caused by such acts, and all other obligations shall remain
intact.
N. Material Condition. Each term of this Agreement is material, and Consultant’s
breach of any term of this Agreement shall be considered a material breach of the entire Agreement
and shall be grounds for termination or exercise of any other remedies available to City at law o r
in equity.
IN WITNESS WHEREOF City and Consultant have executed this Agreement, effective
as of the Effective Date first above written.
[SIGNATURES ON FOLLOWING PAGE]
50 | RFQ 17-PR01
CONSULTANT: _____________________________
[INSERT FULL LEGAL NAME OF CONSULTANT]
Signature: ___________________________________
Print Name: _____________________________
Title: [CIRCLE ONE]
President/Vice President (Corporation)
General Partner (Partnership/Limited Partnership)
Member/Manager (LLC)
Owner (Sole Proprietorship/Individual)
[CORPORATE SEAL]
(required if corporation)
Attest/Witness:
Signature: _______________________________
Print Name: _____________________________
Title: __________________________________
(Assistant) Corporate Secretary (required if corporation)
51 | RFQ 17-PR01
CITY OF MILTON, GEORGIA
________________________________________
By: Joe Lockwood, Mayor
[CITY SEAL]
Attest:
Signature: ________________________________
Print Name: ______________________________
Title: City Clerk
Approved as to form:
_______________________________
City Attorney
52 | RFQ 17-PR01
EXHIBIT “A”
[Insert City Solicitation Documents]
53 | RFQ 17-PR01
EXHIBIT “B”
[Insert Consultant Response/Proposal]
54 | RFQ 17-PR01
EXHIBIT “C”
[INSERT SCOPE OF WORK – May reference agreed upon Scope of Work from “Exhibit A” or
“Exhibit B” or insert new negotiated/agreed upon Scope of Work]
55 | RFQ 17-PR01
EXHIBIT “D”
STATE OF ____________
COUNTY OF ___________
CONTRACTOR AFFIDAVIT AND AGREEMENT
By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13 -10-91,
stating affirmatively that the individual, firm, or corporation which is engaged in the physical perf ormance
of services on behalf of the City of Milton, Georgia has registered with, is authorized to use and uses the
federal work authorization program commonly known as E -Verify, or any subsequent replacement
program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.
Furthermore, the undersigned contractor will continue to use the federal work authorization program
throughout the contract period and the undersigned contractor will contract for the physical performance of
services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor
with the information required by O.C.G.A. § 13-10-91(b).
Contractor hereby attests that its federal work authorization user identification number and date of
authorization are as follows:
_________________________________
Federal Work Authorization User Identification
Number
_________________________________
Date of Authorization
[INSERT NAME OF CONTRACTOR]
Name of Contractor
[INSERT NAME OF PROJECT]
Name of Project
City of Milton, Georgia
Name of Public Employer
56 | RFQ 17-PR01
I hereby declare under penalty of perjury that the
foregoing is true and correct.
Executed on _________, 20___ in
_____________________ (city), ______ (state).
_________________________________
Signature of Authorized Officer or Agent
_______________________________
Printed Name and Title of Authorized Officer or
Agent
SUBSCRIBED AND SWORN BEFORE ME
ON THIS THE ______ DAY OF
______________, 20___.
_________________________________
NOTARY PUBLIC
[NOTARY SEAL]
My Commission Expires:
_________________________________
57 | RFQ 17-PR01
EXHIBIT “E”
STATE OF _____________
COUNTY OF ___________
SUBCONTRACTOR AFFIDAVIT
By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13 -10-91,
stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of
services under a contract with _______________________ (name of contractor) on behalf of the City of Milton,
Georgia has registered with, is authorized to use and uses the federal work authorization program commonly
known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and
deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use
the federal work authorization program throughout the contract period, and the undersigned subcontractor will
contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who
present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally,
the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub -subcontractor to the
contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice that a sub -
subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned
subcontractor must forward, within five (5) business days of receipt, a copy of the notice to the contractor.
Subcontractor hereby attests that its federal work authorization user identification number and date of
authorization are as follows:
________________________________
Federal Work Authorization User Identification Number
_________________________________
Date of Authorization
_________________________________
Name of Contractor
[INSERT NAME OF PROJECT]
Name of Project
58 | RFQ 17-PR01
City of Milton, Georgia
Name of Public Employer
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on _________, 20__ in _____________________ (city), ______ (state).
_________________________________
Signature of Authorized Officer or Agent
_______________________________
Printed Name and Title of Authorized Officer or Agent
SUBSCRIBED AND SWORN BEFORE ME
ON THIS THE ______ DAY OF ______________, 20___.
_________________________________
NOTARY PUBLIC
[NOTARY SEAL]
My Commission Expires:
___________________________
59 | RFQ 17-PR01
EXHIBIT “F”
The following individuals are designated as Key Personnel under this Agreement and, as such,
are necessary for the successful prosecution of the Work:
[INSERT KEY PERSONNEL BELOW, OR INDICATE “N/A”]
Individual Position
60 | RFQ 17-PR01
NEW DEVELOPMENT CHECKLIST
COMMERCIAL/INSTITUTIONAL/TOWNHOMES/MULTIFAMILY/MIXED USE
Exploratory concept plan meeting(s)/ Sketch plan review with appropriate
staff—planners, city architect, transportation engineer, etc. The intent of these
meetings is for informational purposes only. Not to be construed as the official
concept plan review meeting. Notes from the meetings will be recorded and
distributed to the applicant(s) and archived by staff.
Submit concept plan for official review.
o Concept plan should include:
Scale, north/south arrow
Total acreage, Zoning information, density calculations
Street layout, including widths/radii, cul de sac radii
Interparcel access
Lot layout
Water quality, detention pond locations/ types
Streams, lakes, ponds, wetlands, floodplain
All stream/lake buffers
Rural view shed
Zoning buffers/landscape strips
Field location of specimen trees
Parking layout/ calculations
Location/type of open space, civic space, amenities
Sidewalks, trails, pedestrian connections
o Submit to Jimmy Sanders
o Complete application
o Submit fee $350+$50/lot, residential
$350+$5/disturbed acre, commercial
Plus Storm review fee.
Initial one stop meeting to review concept plan
o Contact Susan Wilmath at 678.242.2521 to schedule meeting.
Wednesday mornings have been set aside for this purpose.
o Applicant should be prepared to meet with:
Zoning manager
Plans review planner
61 | RFQ 17-PR01
Plans review engineer
City Arborist
City Architect
Storm water engineer
DOT engineer
Fire Marshall
Additional one stop meetings may be required.
o Plan should include any revisions requested during the one stop
meetings.
Staff review.
Comments/redlines returned to applicant
Staff will be available for a One Stop meetings as needed.
We highly recommend that you submit for Design Review Board (DRB) for a
courtesy review—all projects except single family residential. The DRB meets
the first Tuesday of each month. See DRB application for required items. Submit
packets to Angela Rambeau.
Submit revised/final concept plan for review/approval.
Concept plan sign off.
Submit plans for land disturbance permit (LDP). See LDP checklist for required
items. Submit to Jimmy Sanders.
Staff review
Comments/redlines returned to applicant.
Submit for Design Review Board (DRB) for final approval--all projects except
single family residential. The DRB meets the first Tuesday of each month. See
DRB application for required items. Submit packets to Angela Rambeau.
Warrant request/approval. (Form based code projects.)
Staff will be available for a One Stop meetings as needed.
Submit revised/final LDP.
LDP sign off.
E
M I LTO�J*t
ESTABLI M 2006
CITY COUNCIL AGENDA ITEM
TO: City Council DATE: April 19, 2017
FROM: Steven Krokoff, City Manager
AGENDA ITEM: Consideration of A Resolution Appointing A Member to the
City of Milton Board of Zoning Appeals for District 2/Post 2.
MEETING DATE: Monday, April 24, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (v)APPROVED (J NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: () YES WNO
CITY ATTORNEY REVIEW REQUIRED: () YES (�NO
APPROVAL BY CITY ATTORNEY. () APPROVED (J NOT APPROVED
PLACED ON AGENDA FOR: oU) zu) gal �
2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltongo.us
0000
STATE OF GEORGIA
COUNTY OF FULTON RESOLUTION NO.
A RESOLUTION APPOINTING A MEMBER TO THE CITY OF MILTON BOARD OF
ZONING APPEALS FOR DISTRICT 2/POST 2
BE IT RESOLVED by the City Council of the City of Milton, GA while in regular
session on April 24, 2017 at 6:00 pm. as follows:
SECTION 1. That _______________ (District 2/Post 2) is hereby appointed
for a term commencing April 24, 2017 and ending on December 31,
2019 and,
SECTION 3. That this Resolution shall become effective upon its
adoption.
RESOLVED this 24th day of April 2017.
Approved:
____________________________
Joe Lockwood, Mayor
Attest:
___________________________
Sudie AM Gordon, City Clerk