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HomeMy WebLinkAboutAgenda Packet CC - 09/13/2017 - Special Called Meeting 2006 HERITAGE WALK, MILTON, GA 30004 ǀ 678.242.2500 ǀ WWW.CITYOFMILTONGA.US Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. Joe Lockwood, Mayor CITY COUNCIL Karen Thurman Matt Kunz Bill Lusk Burt Hewitt Joe Longoria Rick Mohrig CITY COUNCIL CHAMBERS City Hall Wednesday, September 13, 2017 Special Called Meeting Agenda 6:00 PM INVOCATION – Remco Brommet, Chaplain for the City of Milton Police and Fire CALL TO ORDER 1) ROLL CALL 2) PLEDGE OF ALLEGIANCE (Led by City of Milton Fire and Police Honor Guard)?? 3) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 17-225) 4) PUBLIC COMMENT MILTON CITY COUNCIL SPECIAL CALLED COUNCIL MEETING SEPTEMBER 13, 2017 Page 2 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. 5) CONSENT AGENDA 1. Approval of the August 21, 2017 Regular City Council Meeting Minutes. (Agenda Item No. 17-226) (Sudie Gordon, City Clerk) 2. Approval of the August 28, 2017 Special Called City Council Meeting Minutes. (Agenda Item No. 17-227) (Sudie Gordon, City Clerk) 3. Approval of a Professional Services Agreement between the City of Milton and Lowe Engineers for City Engineer Services. (Agenda Item No. 17-228) (Carter Lucas, Assistant City Manager) 4. Approval of a Task Order to Provide Freemanville at Providence Right of Way Services. (Agenda Item No. 17-229) (Carter Lucas, Assistant City Manager) 5. Approval of a Construction Services Agreement between the City of Milton and Ed Castro Landscape, Inc. for the Construction of Patio and Landscape Improvements for Fire Station 41. (Agenda Item No. 17-230) (Carter Lucas, Assistant City Manager) 6. Approval of Subdivision Plats and Revisions Approval. Name of Dev elopment / Location Action Comments / # lots Total Acres Density 1. 6 Freemanv ille, LLC LL 311 and 338 16070 Freemanv ille Road Minor Plat 3 Lots 6.15 .48 Lot / acre 2. Chick-fil-a, Inc. Minor Plat Move property line/ 1 Lot 1.125 N/A (Agenda Item No. 17-231) (Kathleen Field, Community Development Director) MILTON CITY COUNCIL SPECIAL CALLED COUNCIL MEETING SEPTEMBER 13, 2017 Page 3 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. 7.Approval of an Addendum between Fulton County, Georgia and the City of Milton, Georgia for the 2018-2020 Cooperation Agreement. (Agenda Item No. 17-232) (Steve Krokoff, City Manager) 6) REPORTS AND PRESENTATIONS 1.Proclamation Recognizing Anuhya Tadepalli for Volunteer Service With Senior Citizens. (Councilmember Matt Kunz) 7) FIRST PRESENTATION 1.Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt Amendments to the Fiscal 2017 Budget for Each Fund of the City of Milton, Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 17-233) (Bernadette Harvill, Finance Director) 2. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2018 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown In Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 17-234) (Discussed at the August 14, 2017 City Council Work Session) (Stacey Inglis, Assistant City Manager) 8) PUBLIC HEARING 1.Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2018 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown In Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 17-234) MILTON CITY COUNCIL SPECIAL CALLED COUNCIL MEETING SEPTEMBER 13, 2017 Page 4 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. (Discussed at the August 14, 2017 City Council Work Session) (First Presentation at the September 11, 2017 City Council Meeting) (Stacey Inglis, Assistant City Manager) 9) ZONING AGENDA (None) 10) UNFINISHED BUSINESS 1. Consideration of an Ordinance to Amend Chapter 20 of the City Code - Noise Control. (Agenda Item No. 17-170) (First Presentation at July 10, 2017 Regular City Council Meeting) (Deferred at August 7, 2017 City Council Meeting) (Kathleen Field, Community Development Director) 2. Consideration of an Ordinance to Amend Chapter 50, Subdivisions of the City Code, Section 50-186(f), Construction Activities Restricted to Certain Hours. (Agenda Item No. 17-216) (First Presentation at August 21, 2017 Regular City Council Meeting) (Kathleen Field, Community Development Director) 3. Consideration of an Ordinance to Amend Chapter 10, Buildings and Building Regulations of the City Code, Section 10-97, Construction Activities Restricted to Certain Hours. (Agenda Item No. 17-217) (First Presentation at August 21, 2017 Regular City Council Meeting) (Kathleen Field, Community Development Director) 11) NEW BUSINESS 1. Consideration of a Conflict Waiver on Behalf of Jarrard & Davis, LLP to Represent the City of Milton and Forsyth County (as an interested party) in a Law Enforcement Mutual Aid Agreement with the Forsyth County Sheriff’s Office. (Agenda Item No. 17-235) (Ken Jarrard, City Attorney) 2. Approval of a Contract with Bayne Development Group, LLC for the Provision of a Mobile Fire Training Facility for Milton Fire-Rescue. (Agenda Item No. 17-236) (Robert Edgar, Fire Chief) MILTON CITY COUNCIL SPECIAL CALLED COUNCIL MEETING SEPTEMBER 13, 2017 Page 5 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. 3. Consideration of a Resolution of the City of Milton, Georgia Enacting an Emergency Moratorium to Bar Until October 17, 2017, the Acceptance of Applications for Concept Plan Approval and Applications for Issuance of Land Disturbance Permits for Residential Development of Property in the T- 6 Transect Zone within the Deerfield Form Based Code District. (Agenda Item No. 17-237) (Kathleen Field, Community Development Director) 12) MAYOR AND COUNCIL REPORTS STAFF REPORTS Department Updates 1. Police 2. Fire 3. Public Works 4. Human Resources 5. Community Outreach 13) EXECUTIVE SESSION (if needed) 14) ADJOURNMENT (Agenda Item No. 17-238) MILTONI� ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: S tember 5, 2017 FROM: Steven Krokoff, City Manager AGENDA ITEM: Approval of a Professional Services Agreement between the City of Milton and Lowe Engineers for City Engineer Services. MEETING DATE: Monday, September 11, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (,/APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: ( 'YES () NO CITY ATTORNEY REVIEW REQUIRED: (1YES () NO APPROVAL BY CITY ATTORNEY: (41APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: 6q //// Z° f 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: Carter Lucas, PE – Assistant City Manager Date: Submitted on September 6, 2017 for the September 11, 2017 Regular City Council Meeting Agenda Item: Approval of a Professional Services Agreement between the City of Milton and Lowe Engineers, LLC to Provide NPDES Permit Compliance Services _____________________________________________________________________________________ Project Description: The city’s stormwater system is defined as the catch basins, pipes and ditches that convey stormwater from its point of origin to various state waters throughout the city. The city operates this municipal separate storm sewer system (MS4) through the issuance of the NPDES permit. This permit requires the city to perform and document various stormwater related activities to ensure compliance with the conditions of the permit. This contract provides for a public private partnership to manage these activities and to report our actions every year to ensure the city remains in compliance with the permit. In accordance with our standard purchasing policy the city issued a Request for Proposals for this service. The city received five (5) response to the RFP and the selection committee identified Lowe Engineers, LLC as the most qualified consultant to provide these services. Staff is recommending approval of the contract as presented. Procurement Summary: Purchasing method used: RFP Account Number: 100-4101-521210001 Requisition Total: $68,840 Vendor DBA: Lowe Engineers, LLC Council Agenda Item – Lowe Engineers, LLC Other proposals submitted: Vendor/Firm Charles Abbott Keck & Wood Pond The Collaborative Financial Review: Bernadette Harvill, 9/6/2017 Legal Review: Jarrard & Davis, Sam VanVolkenburgh 8/28/2017 Attachment(s): Professional Services Agreement HOME OF ' MILTON't ESTABLISI IED 2007 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this day of , 2017 (the "Effective Date"), by and between the CITY OF MILTON, GEORGIA, a municipal corporation of the State of Georgia, acting by and through its governing authority, the Mayor and City Council (hereinafter referred to as the "City"), and Lowe Engineers, LLC, a Georgia Limited Liability Company having its principal place of business at 990 Hammond Drive, Suite 900, Atlanta, GA 30328, (herein after referred to as the "Consultant"), collectively referred to herein as the "Parties." WITNESSETH: WHEREAS, City desires to retain Consultant to provide certain professional services; and WHEREAS, City finds that specialized knowledge, skills, and training are necessary to perform the Work (defined below) contemplated under this Agreement; and WHEREAS, Consultant has represented that it is qualified by training and experience to perform the Work; and WHEREAS, Consultant desires to perform the Work as set forth in this Agreement under the terms and conditions provided in this Agreement; and WHEREAS, the public interest will be served by this Agreement; and WHEREAS, Consultant has familiarized itself with the nature and extent of the Agreement and the Work, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of Work. NOW, THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein, and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties do mutually agree as follows: I. SCOPE OF SERVICES AND TERMINATION DATE A. Agreement. The Agreement shall consist of this Professional Services Agreement and each of the Exhibits hereto, which are incorporated herein by reference, including: Exhibit "A" — City Solicitation Documents Exhibit `B" — Consultant Response/Proposal Exhibit "C" — Scope of Work Exhibit "D" — Contractor Affidavit Exhibit "E" — Subcontractor Affidavit Exhibit "F" — Key Personnel B. Proiect Description. The tasks to be performed in this Agreement are generally described as: NPDES permit compliance services, general support for City Engineer, and plan review services. C. The Work. The Work to be completed under this Agreement (the "Work") consists of NPDES/MS4 program management services, as well as, on a task order basis, various plan review and engineering work, all as described in the Scope of Work provided in Exhibit "C", attached hereto and incorporated herein by reference. For task order -based work, "Task Orders" will be issued to the Consultant stating each task requested of Consultant by the City. Unless otherwise stated in this Agreement or in a Task Order, the Work includes all material, labor, insurance, tools, equipment, machinery, water, heat, utilities, transportation, facilities, services and any other miscellaneous items and work necessary to complete the requested task. Some details necessary for proper execution and completion of the Work may not be specifically described in the Scope of Work or a Task Order, but they are a requirement of the task/Work if they are a usual and customary component of the contemplated services or are otherwise necessary for proper completion of the Work. D. Schedule, Completion Date, and Term of Agreement. Consultant understands that time is of the essence of this Agreement and warrants and represents that it will perform the Work in a prompt and timely manner. The term of this Agreement ("Term") shall commence as of the Effective Date and terminate on or before September 30, 2023 (provided that certain obligations, including any Work to complete Task Orders issued prior to termination, will survive termination/expiration of this Agreement). The Parties agree that this Agreement, as required by O.C.G.A. § 36-60-13, shall terminate absolutely and without further obligation on the part of City on September 30 each year of the Term (the end of City's fiscal year), and further that this Agreement shall automatically renew on October 1 of each year of the Term absent City's provision of written notice of non -renewal to Consultant at least five (5) days prior to the end of the then -current fiscal year. Title to any supplies, materials, equipment, or other personal property shall remain in Consultant until fully paid for by City. II. TASK ORDERS AND WORK CHANGES A. Task Orders. All Work other than standard NPDES/MS4 program management services will be requested by Task Order in written form (email is acceptable) sufficient to describe the scope of work requested. (Supplemental NPDES/MS4 services may also be added by Task Order after the maximum price for NPDES/MS4 services has been reached.) Task Orders may but need not define a schedule and budget for the Work. Task Orders shall be performed in accordance with the terms of this Agreement, and must be issued by the City's Representative (as defined herein) or his or her delegate and sent to the Consultant's Representative (as defined herein) or his or her delegate. If the City and Consultant are unable to negotiate satisfactory terms of a Task Order, the City may separately procure the necessary services. 4 B. Change Order Defined. A "Change Order" means a written modification of this Agreement, signed by representatives of City and Consultant with appropriate authorization and in accordance with the City's Purchasing Policy and any City budget restrictions. III. COMPENSATION AND METHOD OF PAYMENT A. Payment Terms. City agrees to pay Consultant for the Work performed and costs incurred by Consultant upon certification by City that the Work was actually performed and costs actually incurred in accordance with the Agreement and applicable Task Orders. Compensation for Work performed and, if applicable, reimbursement for costs incurred shall be paid to Consultant upon City's receipt and approval of invoices, setting forth in detail the services performed and costs incurred, along with all supporting documents requested by City to process the invoice. Invoices shall be submitted on a monthly basis. Any material deviations in requested Work shall be clearly communicated to City before additional charges are incurred. City shall pay Consultant within thirty (30) days after approval of the invoice by City staff. B. Contract Price. During each City fiscal year (October 1 to September 30), the total amount paid under this Agreement as compensation for Work performed and reimbursement for costs incurred shall not, in any case, exceed $150,000, except as provided in a Change Order pursuant to Section II above. During each City fiscal year, the total amount paid under this Agreement as compensation for standard NPDES/MS4 program management services and reimbursement for related costs incurred shall not exceed $68,840, with compensation for Work performed to be based upon the hourly rates set forth in the August 17, 2017 Revised Cost Proposal attached hereto as part of Exhibit `B." During each City fiscal year, the total amount paid under this Agreement as compensation for Task Order -based services and reimbursement for related costs incurred shall not exceed $81,160, with compensation for Work performed to be based upon the task/rate schedules set forth in the August 17, 2017 Revised Cost Proposal attached hereto as part of Exhibit `B." C. Reimbursement for Costs. The maximum prices set forth in Section III(B) above include all costs, direct and indirect, needed to perform the Work. There shall be no separate reimbursement for ordinary office costs such as office supplies, postage, photocopying, printing, and telecommunications; all other costs may be incurred with prior approval of the City. Mileage may be reimbursed for handling City business at third party locations, but not for commuting to and from the City's offices from home or Consultant's offices. Costs/expenses shall be billed at actual cost plus a markup not to exceed 10%; mileage shall be billed at no more than the current deductible rate set by the Internal Revenue Service. IV. COVENANTS OF CONSULTANT A. Expertise of Consultant; Licenses, Certification and Permits. Consultant accepts the relationship of trust and confidence established between it and City, recognizing that City's intention and purpose in entering into this Agreement is to engage an entity with the requisite capacity, experience, and professional skill and judgment to provide the Work in pursuit of the timely and competent completion of the Work undertaken by Consultant under this 3 Agreement. Consultant shall employ only persons duly qualified in the appropriate area of expertise to perform the Work described in this Agreement. Consultant covenants and declares that it has obtained all diplomas, certificates, licenses, permits or the like required of Consultant by any and all national, state, regional, county, or local boards, agencies, commissions, committees or other regulatory bodies in order to perform the Work contracted for under this Agreement. Further, Consultant agrees that it will perform all Work in accordance with the standard of care and quality ordinarily expected of competent professionals and in compliance with all federal, state, and local laws, regulations, codes, ordinances, or orders applicable to the Work, including, but not limited to, any applicable records retention requirements and Georgia's Open Records Act (O.C.G.A. § 50-18-71, et seq.). Any additional work or costs incurred as a result of error and/or omission by Consultant as a result of not meeting the applicable standard of care or quality will be provided by Consultant at no additional cost to City. This provision shall survive termination of this Agreement. B. Budgetary Limitations. Consultant agrees and acknowledges that budgetary limitations are not a justification for breach of sound principals of Consultant's profession and industry. Consultant shall take no calculated risk in the performance of the Work. Specifically, Consultant agrees that, in the event it cannot perform the Work within the budgetary limitations established without disregarding sound principles of Consultant's profession and industry, Consultant will give written notice immediately to City. C. City's Reliance on the Work. Consultant acknowledges and agrees that City does not undertake to approve or pass upon matters of expertise of Consultant and that, therefore, City bears no responsibility for Consultant's Work performed under this Agreement. Consultant acknowledges and agrees that the acceptance of Work by City is limited to the function of determining whether there has been compliance with what is required to be produced under this Agreement. City will not, and need not, inquire into adequacy, fitness, suitability or correctness of Consultant's performance. Consultant further agrees that no approval of designs, plans, specifications or other work product by any person, body or agency shall relieve Consultant of the responsibility for adequacy, fitness, suitability, and correctness of Consultant's Work under professional and industry standards, or for performing services under this Agreement in accordance with sound and accepted professional and industry principles. D. Consultant's Reliance on Submissions by City. Consultant must have timely information and input from City in order to perform the Work required under this Agreement. Consultant is entitled to rely upon information provided by City, but Consultant shall provide immediate written notice to City if Consultant knows or reasonably should know that any information provided by City is erroneous, inconsistent, or otherwise problematic. E. Consultant's Representative. Jon Drysdale shall be authorized to act on Consultant's behalf with respect to the Work as Consultant's designated representative, provided that this designation shall not relieve either Party of any written notice requirements set forth elsewhere in this Agreement. F. Assignment of Agreement. Consultant covenants and agrees not to assign or 4 transfer any interest in, or delegate any duties of this Agreement, without the prior express written consent of City. As to any approved subcontractors, Consultant shall be solely responsible for reimbursing them, and City shall have no obligation to them. G. Responsibility of Consultant and Indemnification of City. Consultant covenants and agrees to take and assume all responsibility for the Work rendered in connection with this Agreement. Consultant shall bear all losses and damages directly or indirectly resulting to it and/or City on account of the negligent performance of the Work rendered pursuant to this Agreement. Consultant shall indemnify and hold harmless City and City's elected and appointed officials, officers, boards, employees, servants, agents and volunteers (individually an "Indemnified Party" and collectively "Indemnified Parties") from and against any and all third party claims, suits, actions, judgments, injuries, damages, losses, costs, expenses and liability of any kind whatsoever, including reasonable attorney's fees and costs of defense recoverable under applicable law ("Liabilities"), to the extent caused by the negligent act or omission arising out of the Work, performance of contracted services, or operations by Consultant, anyone employed by Consultant or anyone for whose negligent acts or omissions Consultant may be legally liable; provided that this indemnity obligation shall only apply to the extent Liabilities are caused by the negligence, of the Consultant or other persons employed by the Consultant in the performance of this Agreement. In any and all claims against an Indemnified Party, by any employee of Consultant, its subcontractor, anyone directly or indirectly employed by Consultant or subcontractor or anyone for whose acts Consultant or subcontractor may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for Consultant or any subcontractor under workers' or workmen's compensation acts, disability benefit acts or other employee benefit acts. This obligation to indemnify, defend, and hold harmless the Indemnified Party(ies) shall survive expiration or termination of this Agreement, provided that the claims are based upon or arise out of actions or omissions that occurred during the performance of this Agreement. H. Independent Contractor. Consultant hereby covenants and declares that it is engaged in an independent business and agrees to perform the Work as an independent contractor and not as the agent or employee of City. Nothing in this Agreement shall be construed to make Consultant or any of its employees, servants, or subcontractors, an employee, servant or agent of City for any purpose. Consultant agrees to be solely responsible for its own matters relating to the time and place the Work is performed and the method used to perform such Work; the instrumentalities, tools, supplies and/or materials necessary to complete the Work; hiring of consultants, agents or employees to complete the Work; and the payment of employees, including benefits and compliance with Social Security, withholding and all other regulations governing such matters. Consultant agrees to be solely responsible for its own acts and those of its subordinates, employees, and subcontractors during the life of this Agreement. There shall be no contractual relationship between any subcontractor or supplier and City by virtue of this Agreement with Consultant. Any provisions of this Agreement that may appear to give City the right to direct Consultant as to the details of the services to be performed by Consultant or to exercise a measure of control over such services will be deemed to mean that Consultant shall follow the directions of City with regard to the results of such services only. It is further understood that this Agreement is not exclusive, and City may hire additional entities to perform 5 the Work related to this Agreement. Inasmuch as City and Consultant are independent of each other, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed by both Parties hereto. Consultant agrees not to represent itself as City's agent for any purpose to any party or to allow any employee of Consultant to do so, unless specifically authorized, in advance and in writing, to do so, and then only for the limited purpose stated in such authorization. Consultant shall assume full liability for any contracts or agreements Consultant enters into on behalf of City without the express knowledge and prior written consent of City. I. Insurance. (1) Requirements: Consultant shall have and maintain in force and effect for the duration of this Agreement, insurance for injuries to persons or damages to property which may arise from or in connection with the performance of the Work by Consultant, its agents, representatives or employees. These requirements are subject to amendment or waiver if so approved in writing by the City Manager and agreed to by Consultant. (2) Minimum Limits of Insurance: Consultant shall maintain the following insurance policies with coverage and limits no less than: (a) Commercial General Liability coverage of at least $1,000,000 (one million dollars) per occurrence and $2,000,000 (two million dollars) general aggregate for coverage including for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (b) Commercial Automobile Liability (owned, non -owned, hired) coverage of at least $1,000,000 (one million dollars) combined single limit per accident for comprehensive coverage including bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (c) Professional Liability of at least $1,000,000 (one million dollars) limit per claim and annual aggregate for claims arising out of professional services and caused by Consultant's negligent errors, omissions, or acts. (d) Workers' Compensation limits as required by the State of Georgia and Employers' Liability limits of $1,000,000 (one million dollars) per occurrence or disease. (If Consultant is a sole proprietor, who is otherwise not entitled to coverage under Georgia's Workers' Compensation Act, Consultant must secure Workers' Compensation coverage approved by both the State Board of Workers' rel Compensation and the Commissioner of Insurance. The amount of such coverage shall be the same as what is otherwise required of employers entitled to coverage under the Georgia Workers' Compensation Act. Further, Consultant shall provide a certificate of insurance indicating that such coverage has been secured and that no individual has been excluded from coverage.) (e) Commercial Umbrella Liability Coverage: $ _N/A ( )per occurrence shall be provided and will apply over all liability policies, without exception, including but not limited to Commercial General Liability, Commercial Automobile Liability, Employers' Liability. (3) Deductibles and Self -Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by City in writing so that City may ensure the financial solvency of Consultant; self-insured retentions should be included on the certificate of insurance. (4) Other Insurance Provisions: Each policy shall contain, or be endorsed to contain, the following provisions respectively: (a) General Liability, Automobile Liability and (if applicable) Umbrella Liability Coverage. (i) Additional Insured Requirement. City and City's elected and appointed officials, officers, boards, commissioners, employees, servants and volunteers (individually "Insured Party" and collectively "Insured Parties") shall be named as additional insureds as respects: liability arising out of non- professional activities performed by Consultant; products and completed operations of Consultant; premises owned, leased, or used by Consultant; automobiles owned, leased, hired, or borrowed by Consultant. Nothing contained in this section shall be construed to require the Consultant to provide liability insurance coverage to any Insured Party for claims asserted against such Insured Party for its sole negligence. (ii) Primary Insurance Requirement. Consultant's insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self-insurance available to the Insured Parties. Any insurance or self-insurance maintained by the Insured Parties shall be in excess of Consultant's insurance and shall not contribute with it. (iii) Reporting Requirement. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Insured Parties. (iv) Separate Coverage. Coverage shall state that Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to limits of insurance provided. (v) Defense Costs/Cross Liability. Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. (vi) Subrogation. The insurer shall agree to waive all rights of subrogation against the Insured Parties for losses arising from Work performed by Consultant for City. (b) Workers' Compensation Coverage. The insurer providing Workers' Compensation Coverage will agree to waive all rights of subrogation against the Insured Parties for losses arising from Work performed by Consultant for City. (c) All Coverages. (i) Notice Requirement. Each insurance policy required by this Agreement shall be endorsed to state that coverage shall not be suspended, voided, or canceled except after thirty (30) calendar days prior written notice (or 10 calendar days if due to non-payment) has been given to City. City reserves the right to accept alternate notice terms and provisions, provided they meet the minimum requirements under Georgia law. (ii) Starting and Ending Dates. Policies shall have concurrent starting and ending dates. (5) Acceptability of Insurers: The insurance to be maintained by Consultant must be issued by a company licensed or approved by the Insurance Commissioner to transact business in the State of Georgia. Such insurance policies shall be placed with insurer(s) with an A.M. Best Policyholder's rate of no less than "A-" and with a financial rating of Class VII or greater. The Consultant shall be responsible for any delay resulting from the failure of its insurer to provide proof of coverage in the proscribed form. (6) Verification of Coverage: Consultant shall furnish to City for City approval certificates of insurance and endorsements to the policies evidencing all coverage required by this Agreement prior to the start of work. Without limiting the general scope of this requirement, Consultant is specifically required to provide an endorsement naming City as an additional insured when required. The certificates of insurance and endorsements for each insurance policy are to be on a form utilized by Consultant's insurer in its normal course of business and are to be signed by a person authorized by that insurer to bind coverage on its behalf, unless alternate sufficient evidence of their validity and incorporation into the policy is provided. Consultant shall provide proof that any expiring coverage has been renewed or replaced prior to the expiration of the coverage. (7) Subcontractors: Consultant shall ensure that any subcontractor secures separate policies covering that subcontractor and its Work. All coverage for subcontractors shall be subject to all of the requirements stated in this Agreement, including, but not limited to, naming the Insured Parties as additional insureds. (8) Claims -Made Policies: Consultant shall extend any claims -made insurance policy for at least three (3) years after termination or final payment under the Agreement, whichever is later, and have an effective date which is on or prior to the Effective Date. (9) City as Additional Insured and Loss Payee: City shall be named as an additional insured and loss payee on all policies required by this Agreement, except City need not be named as an additional insured and loss payee on any Professional Liability policy or Workers' Compensation/Employer's policy. (10) Prolzress Payments: The making of progress payments to Consultant shall not be construed as relieving Consultant or its subcontractors or insurance carriers from providing the coverage required in this Agreement. J. Employment of Unauthorized Aliens Prohibited — E -Verify Affidavit. Pursuant to O.C.G.A. § 13-10-91, City shall not enter into a contract for the physical performance of services unless: (1) Consultant shall provide evidence on City -provided forms, attached hereto as Exhibits "D" and "E" (affidavits regarding compliance with the E - Verify program to be sworn under oath under criminal penalty of false swearing pursuant to O.C.G.A. § 16-10-71), that it and Consultant's subcontractors have registered with, are authorized to use and use the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91, and that they 7 will continue to use the federal work authorization program throughout the contract period, or (2) Consultant provides evidence that it is not required to provide an affidavit because it is an individual (not a company) licensed pursuant to Title 26 or Title 43 or by the State Bar of Georgia and is in good standing. Consultant hereby verifies that it has, prior to executing this Agreement, executed a notarized affidavit, the form of which is provided in Exhibit "D", and submitted such affidavit to City or provided City with evidence that it is an individual not required to provide such an affidavit because it is licensed and in good standing as noted in sub -subsection (2) above. Further, Consultant hereby agrees to comply with the requirements of the federal Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02. In the event Consultant employs or contracts with any subcontractor(s) in connection with the covered contract, Consultant agrees to secure from such subcontractor(s) attestation of the subcontractor's compliance with O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 by the subcontractor's execution of the subcontractor affidavit, the form of which is attached hereto as Exhibit "E", which subcontractor affidavit shall become part of the Consultant/subcontractor agreement, or evidence that the subcontractor is not required to provide such an affidavit because it is an individual licensed and in good standing as noted in sub -subsection (2) above. If a subcontractor affidavit is obtained, Consultant agrees to provide a completed copy to City within five (5) business days of receipt from any subcontractor. Where Consultant is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall be authorized to conduct an inspection of Consultant's and Consultant's subcontractors' verification process at any time to determine that the verification was correct and complete. Consultant and Consultant's subcontractors shall retain all documents and records of their respective verification process for a period of five (5) years following completion of the contract. Further, where Consultant is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall further be authorized to conduct periodic inspections to ensure that no City Consultant or Consultant's subcontractors employ unauthorized aliens on City contracts. By entering into a contract with City, Consultant and Consultant's subcontractors agree to cooperate with any such investigation by making their records and personnel available upon reasonable notice for inspection and questioning. Where Consultant or Consultant's subcontractors are found to have employed an unauthorized alien, the City Manager or his/her designee may report same to the Department of Homeland Security. Consultant's failure to cooperate with the investigation may be sanctioned by termination of the Agreement, and Consultant shall be liable for all damages and delays occasioned by City thereby. Consultant agrees that the employee -number category designated below is applicable to Consultant. [Information only required if a contractor affidavit is required pursuant to O.C,G.A. 13-10-91.1 Of 500 or more employees. 100 or more employees. _X_ Fewer than 100 employees. Consultant hereby agrees that, in the event Consultant employs or contracts with any subcontractor(s) in connection with this Agreement and where the subcontractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, Consultant will secure from the subcontractor(s) such subcontractor(s') indication of the above employee -number category that is applicable to the subcontractor. The above requirements shall be in addition to the requirements of state and federal law, and shall be construed to be in conformity with those laws. K. Records, Reports and Audits. (1) Records: (a) Books, records, documents, account legers, data bases, and similar materials relating to the Work performed for City under this Agreement ("Records") shall be established and maintained by Consultant in accordance with applicable law and requirements prescribed by City with respect to all matters covered by this Agreement. Except as otherwise authorized or required, such Records shall be maintained for at least three (3) years from the date that final payment is made to Consultant by City under this Agreement. Furthermore, Records that are the subject of audit findings shall be retained for three (3) years or until such audit findings have been resolved, whichever is later. (b) All costs claimed or anticipated to be incurred in the performance of this Agreement shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. (2) Reports and Information: Upon request, Consultant shall furnish to City any and all Records in the form requested by City. All Records provided electronically must be in a format compatible with City's computer systems and software. (3) Audits and Inspections: At any time during normal business hours and as often as City may deem necessary, Consultant shall make available to City 11 or City's representative(s) for examination all Records. Consultant will permit City or City's representative(s) to audit, examine, and make excerpts or transcripts from such Records. Consultant shall provide proper facilities for City or City's representative(s) to access and inspect the Records, or, at the request of City, shall make the Records available for inspection at City's office. Further, Consultant shall permit City or City's representative(s) to observe and inspect any or all of Consultant's facilities and activities during normal hours of business for the purpose of evaluating Consultant's compliance with the terms of this Agreement. In such instances, City or City's representative(s) shall not interfere with or disrupt such activities. L. Ethics Code; Conflict of Interest. Consultant agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics or any other similar law or regulation. Consultant certifies that to the best of its knowledge no circumstances exist which will cause a conflict of interest in performing the Work. Should Consultant become aware of any circumstances that may cause a conflict of interest during the Term of this Agreement, Consultant shall immediately notify City. If City determines that a conflict of interest exists, City may require that Consultant take action to remedy the conflict of interest or terminate the Agreement without liability. City shall have the right to recover any fees paid for services rendered by Consultant when such services were performed while a conflict of interest existed if Consultant had knowledge of the conflict of interest and did not notify City within five (5) business days of becoming aware of the existence of the conflict of interest. Consultant and City acknowledge that it is prohibited for any person to offer, give, or agree to give any City employee or official, or for any City employee or official to solicit, demand, accept, or agree to accept from another person, a gratuity of more than nominal value or rebate or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. Consultant and City further acknowledge that it is prohibited for any payment, gratuity, or offer of employment to be made by or on behalf of a sub -consultant under a contract to the prime Consultant or higher tier sub - consultant, or any person associated therewith, as an inducement for the award of a subcontract or order. M. Confidentiality. Consultant acknowledges that it may receive confidential information of City and that it will protect the confidentiality of any such confidential information and will require any of its subcontractors, consultants, and/or staff to likewise protect such confidential information. Consultant agrees that confidential information it learns or receives or such reports, information, opinions or conclusions that Consultant creates under this Agreement shall not be made available to, or discussed with, any individual or organization, including the news media, without prior written approval of City. Consultant shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City information whether specifically deemed confidential or not. 12 Consultant acknowledges that City's disclosure of documentation is governed by Georgia's Open Records Act, and Consultant further acknowledges that if Consultant submits records containing trade secret information, and if Consultant wishes to keep such records confidential, Consultant must submit and attach to such records an affidavit affirmatively declaring that specific information in the records constitutes trade secrets pursuant to Article 27 of Chapter 1 of Title 10, and the Parties shall follow the requirements of O.C.G.A. § 50-18-72(a)(34) related thereto. N. Key Personnel. All of the individuals identified in Exhibit "F', attached hereto, are necessary for the successful completion of the Work due to their unique expertise and depth and breadth of experience. There shall be no change in Consultant's Project Manager or members of the project team, as listed in Exhibit 'IF', without written approval of City. Consultant recognizes that the composition of this team was instrumental in City's decision to award the Work to Consultant and that compelling reasons for substituting these individuals must be demonstrated for City's consent to be granted. Any substitutes shall be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this paragraph shall constitute a material breach of Consultant's obligations under this Agreement and shall be grounds for termination. O. Meetings. Consultant is required to meet with City's personnel, or designated representatives, to resolve technical or contractual problems that may occur during the Term of this Agreement at no additional cost to City. Meetings will occur as problems arise and will be coordinated by City. City shall inform Consultant's Representative of the need for a meeting and of the date, time and location of the meeting at least three (3) full business days prior to the date of the meeting. Face-to-face meetings are desired. However, at Consultant's option and expense, a conference call meeting may be substituted. Consistent failure to participate in problem resolution meetings, two consecutive missed or rescheduled meetings, or failure to make a good faith effort to resolve problems, may result in termination of this Agreement for cause. P. Authority to Contract. The individual executing this Agreement on behalf of Consultant covenants and declares that it has obtained all necessary approvals of Consultant's board of directors, stockholders, general partners, limited partners or similar authorities to simultaneously execute and bind Consultant to the terms of this Agreement, if applicable. Q. Ownership of Work. All reports, designs, drawings, plans, specifications, schedules, work product and other materials, including, but not limited to, those in electronic form, prepared or in the process of being prepared for the Work to be performed by Consultant ("Materials") shall be the property of City, and City shall be entitled to full access and copies of all Materials in the form prescribed by City. Any Materials remaining in the hands of Consultant or subcontractor upon completion or termination of the Work shall be delivered immediately to City whether or not the Work is commenced or completed; provided, however, that Consultant may retain a copy of any deliverables for its records. Consultant assumes all risk of loss, damage or destruction of or to Materials. If any Materials are lost, damaged or destroyed before final delivery to City, Consultant shall replace them at its own expense. Any and all copyrightable subject matter in all Materials is hereby assigned to City, and Consultant agrees to execute any additional documents that may be necessary to evidence such assignment. 13 R. Nondiscrimination. In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, Consultant agrees that, during performance of this Agreement, Consultant, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, Consultant agrees to comply with all applicable implementing regulations and shall include the provisions of this paragraph in every subcontract for services contemplated under this Agreement. V. COVENANTS OF CITY A. Right of Entry. City shall provide for right of entry for Consultant and all necessary equipment as required for Consultant to complete the Work; provided that Consultant shall not unreasonably encumber the Work site(s) with materials or equipment. B. City's Representative. Carter Lucas shall be authorized to act on City's behalf with respect to the Work as City's designated representative; provided that any changes to the Work or the terms of this Agreement must be approved as provided in Section II above. VI. TERMINATION A. For Convenience. City may terminate this Agreement for convenience at any time upon providing written notice thereof at least seven (7) calendar days in advance of the termination date. B. For Cause. Consultant shall have no right to terminate this Agreement prior to completion of the Work, except in the event of City's failure to pay Consultant within thirty (30) calendar days of Consultant providing City with notice of a delinquent payment and an opportunity to cure. In the event of Consultant's breach or default under this Agreement, City may terminate this Agreement for cause. City shall give Consultant at least seven (7) calendar days' written notice of its intent to terminate the Agreement for cause and the reasons therefor. If Consultant fails to cure the breach or default within that seven (7) day period, or otherwise remedy the breach or default to the reasonable satisfaction of City, then City may, at its election: (a) in writing terminate the Agreement in whole or in part; (b) cure such default itself and charge Consultant for the costs of curing the default against any sums due or which become due to Consultant under this Agreement; and/or (c) pursue any other remedy then available, at law or in equity, to City for such default. C. Statutory Termination. In compliance with O.C.G.A. § 36-60-13, this Agreement shall be deemed terminated as provided in I(D) of this Agreement. Further, this Agreement shall terminate immediately and absolutely at such time as appropriated or otherwise unobligated funds are no longer available to satisfy the obligation of City. 14 D. Payment Upon Termination. Upon termination, City shall provide for payment to Consultant for services rendered and, where authorized, expenses incurred prior to the termination date; provided that, where this Agreement is terminated for cause, City may deduct from such payment any portion of the cost for City to complete (or hire someone to complete) the Work, as determined at the time of termination. E. Conversion to Termination for Convenience. If City terminates this Agreement for cause and it is later determined that City did not have grounds to do so, the termination will be converted to and treated as a termination for convenience under the terms of Section VI(A) above. F. Requirements Upon Termination. Upon termination, Consultant shall: (1) promptly discontinue all services, cancel as many outstanding obligations as possible, and not incur any new obligations, unless the City directs otherwise; and (2) promptly deliver to City all data, drawings, reports, summaries, and such other information and materials as may have been generated or used by Consultant in performing this Agreement, whether completed or in process, in the form specified by City. G. Reservation of Rights and Remedies. The rights and remedies of City and Consultant provided in this Article are in addition to any other rights and remedies provided under this Agreement or at law or in equity. VII. MISCELLANEOUS A. Entire Agreement. This Agreement, including any exhibits hereto, constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. No other agreement, statement or promise relating to the subject matter of this Agreement not contained in this Agreement shall be valid or binding. This Agreement may be modified or amended only by a written Change Order (as provided in Section II above) or other document signed by representatives of both Parties with appropriate authorization. B. Successors and Assigns. Subject to the provision of this Agreement regarding assignment, this Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the respective Parties. C. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia without regard to choice of law principles. If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the rules, regulations, statutes and laws of the State of Georgia will control. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia, or the U.S. District Court for the Northern District of Georgia — Atlanta Division, and Consultant submits to the jurisdiction and venue of such court. 15 D. Captions and Severability. All headings herein are intended for convenience and ease of reference purposes only and in no way define, limit or describe the scope or intent thereof, or of this Agreement, or in any way affect this Agreement. Should any article(s) or section(s) of this Agreement, or any part thereof, later be deemed illegal, invalid or unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed, and the remainder of this Agreement shall remain in full force and effect to the extent possible as if this Agreement had been executed with the invalid portion hereof eliminated, it being the intention of the Parties that they would have executed the remaining portion of this Agreement without including any such part, parts, or portions that may for any reason be hereafter declared in valid. E. Business License. Prior to commencement of the Work to be provided hereunder, Consultant shall apply to City for a business license, pay the applicable business license fee, and maintain said business license during the Term of this Agreement, unless Consultant provides evidence that no such license is required. F. Notices. (1) Communications Relating to Day -to -Day Activities. All communications relating to the day-to-day activities of the Work shall be exchanged between City's Representative (named above) for City and Consultant's Representative (named above) for Consultant. (2) Official Notices. All other notices, requests, demands, writings, or correspondence, as required by this Agreement, shall be in writing and shall be deemed received, and shall be effective, when: (1) personally delivered, or (2) on the third day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Party at the address given below, or at a substitute address previously furnished to the other Party by written notice in accordance herewith. NOTICE TO CITY shall be sent to: City Manager City of Milton, Georgia 2006 Heritage Walk Milton, Georgia 30004 NOTICE TO CONSULTANT shall be sent to: Lowe Engineers, LLC 990 Hammond Drive Suite 900 Atlanta, Georgia 30328 G. Waiver of Agreement. No failure by City to enforce any right or power granted 16 under this Agreement, or to insist upon strict compliance by Consultant with this Agreement, and no custom or practice of City at variance with the terms and conditions of this Agreement shall constitute a general waiver of any future breach or default or affect City's right to demand exact and strict compliance by Consultant with the terms and conditions of this Agreement. Further, no express waiver shall affect any Term or condition other than the one specified in such waiver, and that one only for the time and manner specifically stated. H. Survival. All sections of this Agreement which by their nature should survive termination will survive termination, including, without limitation, confidentiality obligations and insurance maintenance requirements. I. No Third Party Rights. This Agreement shall be exclusively for the benefit of the Parties and shall not provide any third parties with any remedy, claim, liability, reimbursement, cause of action or other right. J. Sovereign Immunity; Ratification. Nothing contained in this Agreement shall be construed to be a waiver of City's sovereign immunity or any individual's qualified, good faith or official immunities. Ratification of this Agreement by a majority of the Mayor and City Council shall authorize the Mayor to execute this Agreement on behalf of City. K. No Personal Liability. Nothing herein shall be construed as creating any individual or personal liability on the part of any of City's elected or appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys or volunteers. No such individual shall be personally liable to Consultant or any successor in interest in the event of any default or breach by City or for any amount which may become due to Consultant or successor or on any obligation under the terms of this Agreement. Likewise, Consultant's performance of services under this Agreement shall not subject Consultant's individual employees, officers, or directors to any personal contractual liability, except where Consultant is a sole proprietor. The Parties agree that, except where Consultant is a sole proprietor, their sole and exclusive remedy, claim, demand or suit for contractual liability shall be directed and/or asserted only against Consultant or City, respectively, and not against any elected or appointed official, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers. L. Counterparts; Agreement Construction and Interpretation. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. Consultant represents that it has reviewed and become familiar with this Agreement and has notified City of any discrepancies, conflicts or errors herein. In the event of a conflict in the terms of this Agreement and/or the exhibits attached hereto, the terms most beneficial to City shall govern. The Parties hereto agree that, if an ambiguity or question of intent or interpretation arises, this Agreement is to be construed as if the Parties had drafted it jointly, as opposed to being construed against a Party because it was responsible for drafting one or more provisions of the Agreement. In the interest of brevity, the Agreement may omit modifying words such as "all" and "any" and articles such as "the" and "an," but the fact that a modifier or an article is absent from one statement and appears in another is not intended to affect the interpretation of either statement. Words or 17 terms used as nouns in the Agreement shall be inclusive of their singular and plural forms, unless the context of their usage clearly requires contrary meaning. M. Force Majeure. Neither City nor Consultant shall be liable for its respective non - negligent or non -willful failure to perform or shall be deemed in default with respect to the failure to perform (or cure a failure to perform) any of its respective duties or obligations under this Agreement or for any delay in such performance due to: (i) any cause beyond its respective reasonable control; (ii) any act of God; (iii) any change in applicable governmental rules or regulations rendering the performance of any portion of this Agreement legally impossible; (iv) earthquake, fire, explosion or flood; (v) strike or labor dispute, excluding strikes or labor disputes by employees and/or agents of Consultant; (vi) delay or failure to act by any governmental or military authority; or (vii) any war, hostility, embargo, sabotage, civil disturbance, riot, insurrection or invasion. In such event, the time for performance shall be extended by an amount of time equal to the period of delay caused by such acts, and all other obligations shall remain intact. N. Material Condition. Each term of this Agreement is material, and Consultant's breach of any term of this Agreement shall be considered a material breach of the entire Agreement and shall be grounds for termination or exercise of any other remedies available to City at law or in equity. IN WITNESS WHEREOF City and Consultant have executed this Agreement, effective as of the Effective Date first above written. [SIGNATURES ON FOLLOWING PAGE] CONSULTANT: Lowe Engineers, LLC Signature: - Print Name: Title: [CIRCLE, ONE] Member ana Attest/Witness: Signature: Print Name: W ILLI N) quit Title: Attest: Signature: Print Name: Title: City Clerk Approved as to form: City Attorney CITY OF MILTON, GEORGIA By: Joe Lockwood, Mayor 19 [CITY SEAL] EXHIBIT "A" Clarification: the services required under this Agreement will not include the full-time City Engineer work requested in the City's original Request for Proposal (attached hereto). Instead, Consultant shall provide NPDESIMS4 program management services as described in the Request for Proposals. Consultant shall also provide, on an as -needed task order basis, the plan review and engineering services described in the Request for Proposal. HOME OF ` M_ '- I LT ONJ% ESTABLISHED 2006 CITY OF MILTON REQUEST FOR PROPOSALS (THIS IS NOT AN ORDER) RFP Number: RFP Title: 17-PW05 City Engineer Services Due Date and Time: Fax: 678-242-2499 Local Time: May 2, 2017 Number of Pages: 48 ISSUING DEPARTMENT INFORMATION Issue Date: April 13, 2017 City of Milton Phone: 678-242-2500 Public Works Department Fax: 678-242-2499 2006 Heritage Walk Website: www.citvofmiltonga.us Milton, Ga. 30004 City of Milton INSTRUCTIONS TO CONSULTANTS Return Proposal to: Mark Face of Envelope/Package: Consultant Phone Number: RFP Number: 17-PW05 NOTE NEW LOCATION OF CITY HALL Name of Company or Firm CONSULTANTS MUST RETURN THIS COVER SHEET WITH RFP RESPONSE Special Instructions: City of Milton Deadline for Written Questions Attn: Honor Motes, Purchasing Office April 21, 2017 Heritage Email questions to Honor Motes at Milt Milton, Ga. 3000044 honor. motesC&cityofmiltonga us IMPORTANT: SEE STANDARD TERMS AND CONDITIONS CONSULTANTS MUST COMPLETE THE FOLLOWING Consultant Name/Address: Authorized Consultant Signatory: (Please print name and sign in ink) Consultant Phone Number: Consultant FAX Number: Consultant Federal I.D. Number: Consultant E-mail Address: CONSULTANTS MUST RETURN THIS COVER SHEET WITH RFP RESPONSE PHONE: 678.242.25001 FAX: 678.242.2499 info@cityofmiltonga.us I www.cltyofmiltonga.us 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 Green` • f t Community * * Top 1W cettiska cryof ' *-,Ethic.oa 2 1 RFP 17-PW05 TABLE OF CONTENTS Consultant's RFP Checklist Disclosure Form Schedule of Events Section 1: Project Overview and Instructions Section 2: RFP Standard Information Section 3: Scope of Project Section 4: Consultant Proposals Section 5: Evaluation Criteria Section 6: Standard Contract Information Standard Contract 3 1 RFP 17-PW05 CONSULTANT'S RFP CHECKLIST The 10 Most Critical Things to Keep in Mind When Responding to an RFP for the City of Milton 1. Read the entire document. Note critical items such as: mandatory requirements; supplies/services required; submittal dates; number of copies required for submittal; funding amount and source; contract requirements (i.e., contract performance security, insurance requirements, performance and/or reporting requirements, etc.). 2. Note the procurement officer's name, address, phone numbers and e-mail address. This is the only person you are allowed to communicate with regarding the RFP and is an excellent source of information for any questions you may have. 3. Attend the pre -Proposals conference if one is offered. These conferences provide an opportunity to ask clarifying questions, obtain a better understanding of the project, or to notify the City of any ambiguities, inconsistencies, or errors in the RFP. 4. Take advantage of the "question and answer" period. Submit your questions to the procurement officer by the due date listed in the Schedule of Events and view the answers given in the formal "addenda" issued for the RFP. All addenda issued for an RFP are posted on the DOAS website at http://ssi.doos.state.aa.us/PRSapp/PR index.isp and on the City's website at http://www.citvofmiltonga.us will include all questions asked and answered concerning the RFP. 5. Follow the format required in the RFP when preparing your response. Provide point -by - point responses to all sections in a clear and concise manner. 6. Provide complete answers/descriptions. Read and answer all questions and requirements. Don't assume the City or evaluation committee will know what your company capabilities are or what items/services you can provide, even if you have previously contracted with the City. The submittals are evaluated based solely on the information and materials provided in your response. 7. Use the forms provided, i.e., cover page, certification forms, etc. 8. Check the website for RFP addenda. Before submitting your response, check the DOAS website at http://ssi.doas.state.ga.us/PRSapp/PR index.jsp and the City website at http://www.citvofmiltongo.us to see whether any addenda were issued for the RFP. If so, you must submit a signed cover sheet for each addendum issued along with your RFP response. 9. Review and read the RFP document again to make sure that you have addressed all requirements. Your original response and the requested copies must be identical and be complete. The copies are provided to the evaluation committee members and will be used to score your response. 10. Submit your response on time. Note all the dates and times listed in the Schedule of Events and within the document, and be sure to submit all required items on time. Late submittal responses are never accepted. This checklist is provided for assistance only and should not be submitted with Consultant response 4 1 RFP 17-PWO5 HOME OF ' MILTON ESTABLISHED 2006 CITY OF MILTON DISCLOSURE FORM MUST BE RETURNED WITH PROPOSALS This form is for disclosure of campaign contributions and family member relations with City of Milton officials/employees. Please complete this form and return as part of your RFP package when it is submitted. Name of Consultant Name and the official position of the Milton Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.) List the dollar amount/value and description of each campaign contribution made over the past two (2) years by the Applicant/Opponent to the named Milton Official. Amount/Value Description Please list any family member that is currently (or has been employed within the last 12 months) by the City of Milton and your relation: 5 1 RFP 17-PW05 HOME OF ' ESTABLISHED 2006 RFP# 17-PW05 PROPOSAL LETTER (Bidder to sign and return with proposal) We propose to furnish and deliver any and all of the deliverables and services named in the Request for Proposal (RFP) - City Engineering Services It is understood and agreed that we have read the City's specifications shown or referenced in the RFP and that this proposal is made in accordance with the provisions of such specifications. By our written signature on this proposal, we guarantee and certify that all items included meet or exceed any and all such City specifications. We further agree, if awarded a contract, to deliver goods and services which meet or exceed the specifications. The City reserves the right to reject any or all proposals, waive technicalities, and informalities, and to make an award in the best interest of the city. PROPOSAL SIGNATURE AND CERTIFICATION I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign for my company. I further certify that the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et. seq. have not been violated and will not be violated in any respect. Authorized Signature Print/Type Name Print/Type Company Name Here ate 6 1 RFP 17-PW05 MUST BE RETURNED WITH PROPOSALS CONTRACTOR AFFIDAVIT AND AGREEMENT STATE OF GEORGIA CITY OF MILTON By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: eVerify Number Date of Authorization I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on _, 201 _ in (city), (state). Signature of Authorized Officer or Agent Name of Contractor City Engineer Services Printed Name and Title of Authorized Officer Name of Project or Agent SUBSCRIBED AND SWORN BEFORE ME ON City of Milton THIS THE DAY OF 201_. Name of Public Employer NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: SCHEDULE OF EVENTS Task Date Issue RFP April 13, 2017 Deadline for Questions April 21, 2017 by 5:00 p.m. EST Answers Posted by the City (Addendum) On or about, April 25, 2017 Proposals Due By 2:00 p.m. EST on May 2, 2017 Interview Firms (if necessary) Week of May 8 (proposed) Award Contract June 5, 2017 (proposed) NOTE: PLEASE CHECK THE CITY WEBSITE (http://www.cityofmiltonga.us) OR THE DOAS WEBSITE (http://ssl.doas.state.ga.us/PRSapp/PR index.isp) FOR ADDENDA AND SCHEDULE UPDATES. 8 ( RFP 17-PWO5 SECTION 1: PROJECT OVERVIEW AND INSTRUCTIONS 1.0 BACKGROUND AND STATEMENT OF INTENT The City of Milton is requesting proposals from qualified consultants to provide City Engineering and as -needed plan review services as may be determined by the City. The selected firm will work within the Public Works Department to provide the following minimum services: a. MS4 program management, b. Hydrology and stormwater plan review, c. Oversight of land development inspection division, d. Preliminary and final plat review, e. Flood plain management, f. Erosion and sediment control review, g. Assistance with technical plan review and permit issuance, h. Review and consultation on various engineering related issues throughout the city. The city is also asking to include proposals for comprehensive plan review services which would include the following plan review services: a. Planning and zoning b. Transportation c. Stormwater d. Hydrology e. Erosion and sediment control f. Tree protection The plan review, when requested, will be performed in close coordination with the Community Development Department. The City intends to select a single consultant team that demonstrates the level of expertise to provide these services. The selected firm will be expected to provide services in accordance with the project schedule established by the City of Milton. 1.1 SINGLE POINT OF CONTACT From the date this Request for Proposals (RFP) is issued until a consultant is selected, consultants are not allowed to communicate with any City staff or elected officials regarding this procurement, except at the direction of Honor Motes. Any unauthorized contact may disqualify the consultant from further 9 1 RFP 17-PW05 consideration. Contact information for the single point of contact is as follows: NOTE THE NEW LOCATION OF CITY HALL Procurement Office: Honor Motes Address: 2006 Heritage Walk, Milton, GA 30004 Telephone Number: 678-242-2507 E-mail Address: honor.motes@cityofmiltonga.us 1.2 REQUIRED REVIEW A. Review RFP. Consultants should carefully review the instructions; mandatory requirements, specifications, standard terms and conditions, and standard contract set out in this RFP and promptly notify the procurement office identified above via e-mail of any ambiguity, inconsistency, unduly restrictive specifications, or error which they discover upon examination of this RFP. B. Form of Questions. Consultants with questions or requiring clarification or interpretation of any section within this RFP must submit their questions in writing via email to the procurement office referenced above on or before 5 PM (EST) on April 21, 2017 . Each question must provide clear reference to the section, page, and item in question. Questions received after the deadline may not be considered. C. City's Answers. The City will provide an official written answer to all questions on or about April 25, 2017. The City's response will be by formal written addendum. Any other form of interpretation, correction, or change to this RFP will not be binding upon the City. Any formal written addendum will be posted alongside the posting of the RFP at http://www.cityofmiltonga.us or http://ss1.doas.state.ga.us/PRSopp/PR_index.jsp. Consultants must sign and return any addendum with their RFP response. D. Standard Contract. By submitting a response to this RFP, consultant agrees to acceptance of the City's standard contract. Much of the language included in the standard contract reflects requirements of state law. Requests for exceptions to the standard contract terms, or any added provisions must be submitted to the procurement office referenced above by the date for receipt of written/e-mailed questions or with the 10 ( RFP 17-PW05 consultant's RFP response and must be accompanied by an explanation of why the exception is being taken and what specific effect it will have on the consultant's ability to respond to the RFP or perform the contract. The City reserves the right to address non- material, minor, insubstantial requests for exceptions with the highest scoring consultant during contract negotiation. Any material, substantive, important exceptions requested and granted to the standard terms and conditions and standard contract language will be addressed in any formal written addendum issued for this RFP and will apply to all consultants submitting a response to this RFP. E. Mandatory Requirements. To be eligible for consideration, a consultant must meet the intent of all mandatory requirements. The City will determine whether a consultant's RFP response complies with the intent of the requirements. RFP responses that do not meet the full intent of all requirements listed in this RFP may be subject to point reductions during the evaluation process or may be deemed non-responsive. 1.3 TERM OF THE AGREEMENT The term of this Agreement shall commence on or about June 6, 2017. It is the intent of the city to hire the City Engineer's position in-house at some point during the term of the contract. However, until that time the terms of the agreement shall automatically renew, in accordance with the contract documents, each year for an initial term of five (5) years. Upon mutual agreement of both parties the Agreement may be extended on an annual basis for an additional five (5) years. The City may elect to continue the plan review services if the City Engineer's position is filled. 1.4 SUBMITTING PROPOSALS Consultants must organize their Proposals into sections that follow the following format. For the purposes of the RFP, the term "company" shall refer to the prime respondent of this RFP, or in other words, the company with whom the City will contract. The term "consultant" shall refer to any and all consultants with whom the prime respondent will be including on the project team. The SOQ shall clearly delineate any experience, background, etc. between the prime "company" and "consultants". 11 1 RFP 17-PW05 A. Submittal Requirements. Proposals shall include the following: 1. City of Milton Request for Proposals cover page (information entered and signed: first page of this document) 2. City of Milton Disclosure form (signed) 3. City of Milton Proposal letter (information entered) 4. City of Milton Contractor Affidavit and Agreement (eVerify) 5. Single page cover letter with introductory remarks and Proposals 6. Proposals Shall be: a. No more than ten (10) single sided pages (five pages if double sided); cover, cover letter, table of contents, tabs, appendix, required forms do not count toward the page limit b. Minimum of 11 point font c. Stapled or spiral bound, no binders Proposals shall contain: a. Company Profile: Name, brief profile and year established. Include information for any consultants that will be used as well. List address where the work for these services will be performed. b. Project Team: Information about the makeup of the team, who would be assigned to the project including the plan review team. Include resume of the proposed individual(s) assigned as the City Engineer. If more than one person is identified in the proposal to serve the required functions then a project lead should be indicated. For the plan review component the consultant shall identify the proposed process by which plans would be received, processed and coordinated with the City as well as a proposed fee structure c. Experience and References: Provide a summary of at least three (3) projects with services of a similar nature within the last ten (10) years and include any innovative features of projects or delivery methods. Include project references with names, phone numbers and team members involved. 5. Appendix including applicable Addenda Acknowledgement Forms 6. Pricing (See Section 5) B. Failure to Comply with Instructions. Consultants failing to comply with these instructions may be subject to point deductions. The City may also choose to not evaluate, may deem non-responsive, and/or may disqualify from further consideration any Proposals that do not follow this RFP format, are 12 1 RFP 17-PW05 difficult to understand, are difficult to read, or are missing any requested information. C. Copies Required and Deadline for Receipt of Proposals. NOTE THE NEW LOCATION OF CITY HALL One original and five (5) copies of each submittal (plus a CD) should be provided to the City. Proposals must be received at the receptionist's desk at 2006 Heritage Walk, Milton, GA 30004 prior to 2:00 PM, local time, May 2, 2017. Emailed responses to requests for Proposals are not acceptable. Proposals will be opened at approximately 2:05 pm and names of consultants will be announced. D. Late Proposals. Regardless of cause, late Proposals will not be accepted and will automatically be disqualified from further consideration. It shall be the consultant's sole risk to assure delivery to the receptionist's desk at the designated office by the designated time. Late Proposals will not be opened and may be returned to the consultant at the expense of the consultant or destroyed if requested. 1.5 CONSULTANT'S CERTIFICATION A. Understandinq of Specifications and Requirements. By submitting a response to this RFP, consultant agrees to an understanding of and compliance with the specifications and requirements described in this RFP. 1.6 COST OF PREPARING PROPOSALS A. City Not Responsible for Preparation Costs. The costs for developing and delivering responses to this RFP and any subsequent presentations of the qualification as requested by the City are entirely the responsibility of the consultant. The City is not liable for any expense incurred by the consultant in the preparation and presentation of their Proposals. B. All Timely Submitted Materials Become City Property. All materials submitted in response to this RFP become the property of the City of Milton and are to be appended to any formal documentation, which would further define or expand any contractual relationship between the City and consultant resulting from this RFP process. 13 1 RFP 17-PWO5 SECTION 2: RFP STANDARD INFORMATION 2.0 AUTHORITY This RFP is issued under the authority of the City of Milton. The RFP process is a procurement option allowing the award to be based on stated evaluation criteria. The RFP states the relative importance of all evaluation criteria. No other evaluation criteria, other than as outlined in the RFP, will be used. 2.1 CONSULTANT COMPETITION The City encourages free and open competition among consultants. Whenever possible, the City will design specifications, proposal requests, and conditions to accomplish this objective, consistent with the necessity to satisfy the City's need to procure technically sound, cost-effective services and supplies. 2.2 RECEIPT OF PROPOSALS AND PUBLIC INSPECTION A. Public Information. All information received in response to this RFP, including copyrighted material, is deemed public information and will be made available for public viewing and copying after the time for receipt of Proposals has passed, and the award has been made, with the following four exceptions: (1) bona fide trade secrets meeting confidentiality requirements that have been properly marked, separated, and documented; (2) matters involving individual safety as determined by the City of Milton; (3) any company financial information requested by the City of Milton to determine vendor responsibility, unless prior written consent has been given by the consultant; and (4) other constitutional protections. B. Procurement Officer Review of Proposals. Upon opening the submittals received in response to this RFP, the procurement office will review the Proposals and separate out any information that meets the referenced exceptions in Section 2.2(A) above, providing the following conditions have been met: 1. Confidential information is clearly marked and separated from the rest of the submittal. 2. An affidavit from a consultant's legal counsel attesting to and explaining the validity of the trade secret claim is attached to each submittal containing trade secrets. Please contact Honor Motes for additional information. Information separated out under this process will be available for review only by the procurement office, the evaluation committee members, and limited other designees. Consultants must be prepared 14 l RFP 17-PW05 to pay all legal costs and fees associated with defending a claim for confidentiality in the event of a "right to know" (open records) request from another party. 2.3 CLASSIFICATION AND EVALUATION OF PROPOSALS A. Initial _Classification of Proposals as Responsive or Nonresponsive. Proposals may be found nonresponsive at any time during the evaluation process or contract negotiation, if any of the required information is not provided; the submitted price is found to be excessive or inadequate as measured by criteria stated in the RFP; or the qualification is not within the specifications described and required in the RFP. If a qualification is found to be nonresponsive, it will not be considered further. B. Determination of Responsibility. The procurement office will determine if a consultant has met the standards of responsibility. Such a determination may be made at any time during the evaluation process and through contract negotiation if information surfaces that would result in a determination of nonresponsive. C. Evaluation of Proposals. The evaluation committee will evaluate the remaining Proposals and recommend whether to award the contract to the highest scoring consultant or, if necessary, to seek discussion/negotiation in order to determine the highest scoring consultant. All responsive Proposals will be evaluated based on stated evaluation criteria. In scoring against stated criteria, the City may consider such factors as accepted industry standards and a comparative evaluation of all other qualified RFP responses. These scores will be used to determine the most advantageous offering to the City. D. Completeness of Proposals. Selection and award will be based on the consultant's Proposals and other items outlined in this RFP. Submitted responses may not include references to information located elsewhere, such as Internet websites or libraries, unless specifically requested. Information or materials presented by consultants outside the formal response or subsequent discussion/negotiation, if requested, will not be considered, will have no bearing on any award, and may result in the consultant being disqualified from further consideration. 15 i RFP 17-PW05 E. Opportunity for Discussion/Negotiation and/or Oral Presentation/Product Demonstration. After receipt of all Proposals and prior to the determination of the award, the City may initiate discussions with one or more consultants should clarification or negotiation be necessary. Consultants may also be required to make an oral presentation and/or product demonstration to clarify their RFP response or to further define their offer. In either case, consultants should be prepared to send qualified personnel to Milton, Georgia to discuss technical and contractual aspects of the submittal. Oral presentations and product demonstrations, if requested, shall be at the consultant's expense. F. Best and Final Offer. The "Best and Final Offer" is an option available to the City under the RFP process which permits the City to request a "best and final offer" from one or more offerors if additional information is required to make a final decision. Offerors may be contacted asking that they submit their "best and final offer," which must include any and all discussed and/or negotiated changes. The City reserves the right to request a "best and final offer" for this RFP, if any, based on price/cost alone. G. Evaluation Committee Recommendation for Contract Award. The evaluation committee will provide a written recommendation for contract award. H. Request for Documents Notice. Upon concurrence with the evaluation committee's recommendation for contract award, the procurement officer may issue a "Request for Documents Notice" to the highest scoring consultant to obtain the required insurance documents, contract performance security, and any other necessary documents. Receipt of the "Request for Documents Notice" does not constitute a contract and no work may begin until a contract signed by all parties is in place. Contract Negotiation. The procurement officer and/or city department representatives may begin contract negotiation with the responsive and responsible consultant whose submittal achieves the highest score and is, therefore, the most advantageous to the City. If contract negotiation is unsuccessful or the highest scoring consultant fails to provide necessary documents or information in a timely manner, or fails to negotiate in good faith, the City may terminate negotiations and begin 16 1 RFP 17-PW05 negotiations with the next highest scoring consultant. J. Contract Award. Contract award, if any, will be made to the highest scoring consultant who provides all required documents and successfully completes contract negotiation. 2.4 RIGHTS RESERVED While the City has every intention to award a contract as a result of this RFP, issuance of the RFP in no way constitutes a commitment by the City of Milton to award and execute a contract. Upon a determination such actions would be in its best interest, the City, in its sole discretion, reserves the right to: 1. Modify, cancel or terminate this RFP, 2. Reject any or all Proposals received in response to this RFP, 3. Select a consultant without holding interviews, 4. Waive any undesirable, inconsequential, or inconsistent provisions of this RFP which would not have significant impact on any submittal, 5. To request further documentation or information, and to discuss a RFP submittal for any purpose in order to answer questions or to provide clarification, 6. Not award if it is in the best interest of the City not to proceed with contract execution; or 7. If awarded, terminate any contract in accordance with the terms and conditions of the contract if the City determines adequate funds are not available. 17 1 RFP 17-PW05 SECTION 3: SCOPE OF PROJECT 3.0 GENERAL The City of Milton is requesting proposals from qualified consultants to provide City Engineering and as needed plan review services as may be determined by the City. The selected firm will work within the Public Works Department to provide the services requested herein. This work may require work outside of normal business hours in support of public works operations, Fulton County SWC District meeting every other month, periodic city council meetings and community meetings. The City Engineer is expected to be onsite full time to answer questions, coordinate with staff, coordinate the activities of the inspection division and coordinate other activities as may be necessary. The city will provide space, materials, i.e. general office supplies, office computer, copy machines, printers, etc... and general administrative support for city functions. Consultant shall provide cell phone and data service. 3.1 SCOPE OF SERVICES The City of Milton is requesting proposals from qualified consultants to provide City Engineering and Plan Review services on an as needed basis as determined by the City. The selected firm will work within the Public Works Department to provide the following minimum services: a. MS4 program management, b. Hydrology and stormwater plan review, c. Oversight of land development inspection division, d. Preliminary and final plat review, e. Flood plain management, f. Erosion and sediment control review, g. Review and consultation on various engineering related issues throughout the city. The city is also asking to include proposals for comprehensive plan review services which would include, in addition to the hydrology and stormwater review, the following plan review services: a. Planning and zoning 18 1 RFP 17-PW05 b. Transportation c. Stormwater d. Hydrology e. Erosion and sediment control f. Tree protection The plan review, when requested, will be performed in close coordination with the Community Development Department. The City intends to select a single consultant team that demonstrates the level of expertise to provide these services. The selected firm will be expected to provide services in accordance with the project schedule established by the City of Milton. 19 ( RFP 17-PW05 SECTION 4: CONSULTANT PROPOSALS 4.0 CITY'S RIGHT TO INVESTIGATE The City may make such investigations as deemed necessary to determine the ability of the consultant to provide the supplies and/or perform the services specified. 4.1 CONSULTANT INFORMATIONAL REQUIREMENTS Firms interested in providing the services described in this RFP should be able to demonstrate experience in the areas described in Section 3. 20 1 RFP 17-PW05 SECTION 5: EVALUATION CRITERIA 5.0 EVALUATION CRITERIA The evaluation committee will review and evaluate the Proposals according to the following criteria: • A selection team for the City will initially evaluate and score all submittals received. • Proposals not meeting the minimum requirements and those who are non-responsive will not be considered. • The city intends on selecting the firm that provides the best value for the city. Submittal Evaluation Criteria Company and Consultant 10 pts • Proximity and availability of key personnel • Technology resources General engineering and technical experience 30 pts Project Team Experience • Quality and experience of company and consultants • Ability to meet schedules Plan Review Capabilities • Review time • Previous Experience • Quality of staff Cost of Services 30 pts 20 pts 10 pts Consultants can use their own form for the cost of services include an hourly rate for the city engineering services. For plan review services include a typical rate structure for plan review services. 21 1 RFP 17-PW05 SECTION 6: STANDARD CONTRACT INFORMATION 6.0 STANDARD CONTRACT The City's standard contract is attached to this document as Appendix A. Consultant should notify the City of any terms within the standard contract that preclude them from responding to the RFP. This notification must be made by the deadline for receipt of written/e-mailed questions or with the consultant's RFP response. Any requests for material, substantive, important exceptions to the standard contract will be addressed in any formal written addendum issued by the procurement officer in charge of the solicitation. The City reserves the right to address any non -material, minor, insubstantial exceptions to the standard contract with the highest scoring consultant at the time of contract negotiation. 6.1 ADDITIONAL CONTRACT PROVISIONS AND TERMS This RFP and any addenda, the consultant's RFP response, including any amendments, a best and final offer, any clarification question responses, and any negotiations shall be included in any resulting contract. The City's standard contract, attached as Appendix A, contains the contract terms and conditions which will form the basis of any contract negotiated between the City and the highest scoring consultant. The contract language contained in Appendix A does not define the total extent of the contract language that may be negotiated. In the event of a dispute as to the duties and responsibilities of the parties under this contract, the contract, along with any attachments prepared by the City, will govern in the same order of precedence as listed in the contract. 6.2 SUBCONSULTANT The highest scoring consultant will be the prime consultant if a contract is awarded and shall be responsible, in total, for all work of any sub -consultants. All sub -consultants, if any, must be listed in the Proposals. The City reserves the right to approve all sub -consultants. The Consultant shall be responsible to the City for the acts and omissions of all sub -consultants or agents and of persons directly or indirectly employed by such sub -consultants, and for the acts and omissions of persons employed directly by the Consultant. Further, nothing contained within this document or any contract documents created as a result of any contract awards derived from this RFP shall create any contractual relationships between any subcontractor and the City. 6.3 GENERAL INSURANCE REQUIREMENTS See sample contract. 6.4 COMPLIANCE WITH WORKERS' COMPENSATION ACT The Consultant is required to supply the City of Milton with proof of compliance with the Workers' Compensation Act while performing work for the City. Neither the Consultant nor its employees are employees of the City. The proof of 22 1 RFP 17-PW05 insurance/exemption must be received by the City of Milton within 10 working days of the Request for Documents Notice and must be kept current for the entire term of the contract. CONTRACTS WILL NOT BE ISSUED TO VENDORS WHO FAIL TO PROVIDE THE REQUIRED DOCUMENTATION WITHIN THE ALLOTTED TIME FRAME. 6.5 COMPLIANCE WITH LAWS The Consultant must, in performance of work under this contract, fully comply with all applicable federal, state, or local laws, rules and regulations, including the Civil Rights Act of 1964, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. Any subletting or sub -consulting by the Consultant subjects sub -consultants to the same provision. The Consultant agrees that the hiring of persons to perform the contract will be made on the basis of merit and Proposals and there will be no discrimination based upon race, color, religion, creed, political ideas, sex, age, marital status, physical or mental disability, or national origin by the persons performing the contract. 6.6 CONTRACT TERMINATION See sample contract. SAMPLE CONTRACT HOME OF' MILIUN LS IABLIS I I L U 207 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this day of , 20 (the "Effective Date"), by and between the CITY OF MILTON, GEORGIA, a municipal corporation of the State of Georgia, acting by and through its governing authority, the Mayor and City Council (hereinafter referred to as the "City''), and a , (herein after referred to as the "Consultant"), collectively referred to herein as the "Parties.'' WITNESSETH: WHEREAS, City desires to retain Consultant to provide certain services in the completion of a Project (defined below); and WHEREAS, City finds that specialized knowledge, skills, and training are necessary to perform the Work (defined below) contemplated under this Agreement; and WHEREAS, Consultant has represented that it is qualified by training and experience to perform the Work; and WHEREAS, Consultant desires to perform the Work as set forth in this Agreement under the terms and conditions provided in this Agreement; and WHEREAS, the public interest will be served by this Agreement; and WHEREAS, Consultant has familiarized itself with the nature and extent of the Agreement, the Project, and the Work, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of Work. NOW, THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein, and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties do mutually agree as follows: I. SCOPE OF SERVICES AND TERMINATION DATE A. Agreement. The Agreement shall consist of this Professional Services Agreement and each of the Exhibits hereto, which are incorporated herein by reference, including: Exhibit "A" - City Solicitation Documents Exhibit "B" - Consultant Response/Proposal SAMPLE CONTRACT Exhibit "C" - Scope of Work Exhibit "D" - Contractor Affidavit Exhibit "E" - Subcontractor Affidavit Exhibit "F" - Key Personnel B. Proiect Description. The "Project" at issue in this Agreement is generally described as: C. The Work. The Work to be completed under this Agreement (the "Work") includes, but shall not be limited to, the work described in the Scope of Work provided in Exhibit "C", attached hereto and incorporated herein by reference. Unless otherwise stated in Exhibit "C", the Work includes all material, labor, insurance, tools, equipment, machinery, water, heat, utilities, transportation, facilities, services and any other miscellaneous items and work necessary to complete the Work. Some details necessary for proper execution and completion of the Work may not be specifically described in the Scope of Work, but they are a requirement of the Work if they are a usual and customary component of the contemplated services or are otherwise necessary for proper completion of the Work. D. Schedule, Completion Date, and Term of Agreement. Consultant understands that time is of the essence of this Agreement and warrants and represents that it will perform the Work in a prompt and timely manner, which shall not impose delays on the progress of the Work. The term of this Agreement ("Term") shall commence as of the Effective Date, and the Work shall be completed, and the Agreement shall terminate, on or before (provided that certain obligations will survive termination/expiration of this Agreement). If the Term of this Agreement is longer than one year, the Parties agree that this Agreement, as required by O.C.G.A. § 36-60-13, shall terminate absolutely and without further obligation on the part of City on December 31 each calendar year of the Term, and further, that this Agreement shall automatically renew on January 1 of each subsequent calendar year absent City's provision of written notice of non -renewal to Consultant at least five (5) days prior to the end of the then current calendar year. Title to any supplies, materials, equipment, or other personal property shall remain in Consultant until fully paid for by City. 11. WORK CHANGES A. Change Order Defined. A "Change Order" means a written modification of the Agreement, signed by representatives of City and Consultant with appropriate authorization. B. Right to Order Changes. City reserves the right to order changes in the Work to be performed under this Agreement by altering, adding to, or deducting from the Work. All such changes shall be incorporated in written Change Orders and executed by Consultant and City. Such Change Orders shall specify the changes ordered and any necessary adjustment of compensation and completion time. If the Parties cannot reach an agreement on the terms for performing the changed work within a reasonable time SAMPLE CONTRACT to avoid delay or other unfavorable impacts as determined by City in its sole discretion, City shall have the right to determine reasonable terms, and Consultant shall proceed with the changed work. B. Change Order Requirement. Any work added to the scope of this Agreement by a Change Order shall be executed under all the applicable conditions of this Agreement. No claim for additional compensation or extension of time shall be recognized, unless contained in a written Change Order duly executed on behalf of City and Consultant. C. Authority to Execute Change Order. The City Manager has authority to execute, without further action of the Mayor or City Council, any number of Change Orders so long as their total effect does not materially alter the terms of this Agreement or materially increase the Maximum Contract Price, as set forth in Section III(B) below. Any such Change Orders materially altering the terms of this Agreement, or any Change Order affecting the price where the Maximum Contract Price (as amended) is in excess of $50,000, must be approved by resolution of the Mayor and City Council. Amendments shall not result in a variance in price exceeding ten percent of the original contract amount. Ill. COMPENSATION AND METHOD OF PAYMENT A. Payment Terms. City agrees to pay Consultant for the Work performed and costs incurred by Consultant upon certification by City that the Work was actually performed and costs actually incurred in accordance with the Agreement. Compensation for Work performed and, if applicable, reimbursement for costs incurred shall be paid to Consultant upon City's receipt and approval of invoices, setting forth in detail the services performed and costs incurred, along with all supporting documents requested by City to process the invoice. Invoices shall be submitted on a monthly basis, and such invoices shall reflect costs incurred versus costs budgeted. Any material deviations in tests or inspections performed, or times or locations required to complete such tests or inspections, and like deviations from the Work described in this Agreement shall be clearly communicated to City before charges are incurred and shall be handled through Change Orders as described in Section II above. City shall pay Consultant within thirty (30) days after approval of the invoice by City staff. B. Maximum Contract Price. The total amount paid under this Agreement as compensation for Work performed and reimbursement for costs incurred shall not, in any case, exceed $ (the "Maximum Contract Price"), except as outlined in Section II(C) above, and Consultant represents that this amount is sufficient to perform all of the Work set forth in and contemplated by this Agreement. The compensation for Work performed shall be based upon C. Reimbursement for Costs. The Maximum Contract Price set forth in Section III(B) above includes all costs, direct and indirect, needed to perform the Work and complete the Project, and reimbursement for costs incurred shall be limited as follows: ❑ There shall be no reimbursement for costs. SAMPLE CONTRACT ❑ Long distance telephone and telecommunications, facsimile transmission, normal postage and express mail, and photocopying charges and time shall be billed at cost. Supplies and outside services, transportation, lodging, meals and authorized subcontracts shall be billed at cost plus no more than a 10% administrative burden. Automobile mileage shall be no more than the current deductible rate set by the Internal Revenue Service. In no event shall the total reimbursement for costs incurred during a particular month exceed percent of the total amount due for Work for that particular month. IV. COVENANTS OF CONSULTANT A. Expertise of Consultant; Licenses, Certification and Permits. Consultant accepts the relationship of trust and confidence established between it and City, recognizing that City's intention and purpose in entering into this Agreement is to engage an entity with the requisite capacity, experience, and professional skill and judgment to provide the Work in pursuit of the timely and competent completion of the Work undertaken by Consultant under this Agreement. Consultant shall employ only persons duly qualified in the appropriate area of expertise to perform the Work described in this Agreement. Consultant covenants and declares that it has obtained all diplomas, certificates, licenses, permits or the like required of Consultant by any and all national, state, regional, county, or local boards, agencies, commissions, committees or other regulatory bodies in order to perform the Work contracted for under this Agreement. Further, Consultant agrees that it will perform all Work in accordance with the standard of care and quality ordinarily expected of competent professionals and in compliance with all federal, state, and local laws, regulations, codes, ordinances, or orders applicable to the Project, including, but not limited to, any applicable records retention requirements and Georgia's Open Records Act (O.C.G.A. § 50-18-71, et seq.). Any additional work or costs incurred as a result of error and/or omission by Consultant as a result of not meeting the applicable standard of care or quality will be provided by Consultant at no additional cost to City. This provision shall survive termination of this Agreement. B. Budgetary Limitations. Consultant agrees and acknowledges that budgetary limitations are not a justification for breach of sound principals of Consultant's profession and industry. Consultant shall take no calculated risk in the performance of the Work. Specifically, Consultant agrees that, in the event it cannot perform the Work within the budgetary limitations established without disregarding sound principles of Consultant's profession and industry, Consultant will give written notice immediately to City. C. City's Reliance on the Work. Consultant acknowledges and agrees that City does not undertake to approve or pass upon matters of expertise of Consultant and that, therefore, City bears no responsibility for Consultant's Work performed under this Agreement. Consultant acknowledges and agrees that the acceptance of Work by City is limited to the function of determining whether there has been compliance with what is required to be produced under this Agreement. City will not, and need not, inquire into adequacy, fitness, suitability or correctness of Consultant's performance. Consultant SAMPLE CONTRACT further agrees that no approval of designs, plans, specifications or other work product by any person, body or agency shall relieve Consultant of the responsibility for adequacy, fitness, suitability, and correctness of Consultant's Work under professional and industry standards, or for performing services under this Agreement in accordance with sound and accepted professional and industry principles. D. Consultant's Reliance on Submissions by City. Consultant must have timely information and input from City in order to perform the Work required under this Agreement. Consultant is entitled to rely upon information provided by City, but Consultant shall provide immediate written notice to City if Consultant knows or reasonably should know that any information provided by City is erroneous, inconsistent, or otherwise problematic. E. Consultant's Representative. shall be authorized to act on Consultant's behalf with respect to the Work as Consultant's designated representative, provided that this designation shall not relieve either Party of any written notice requirements set forth elsewhere in this Agreement. F. Assignment of Agreement. Consultant covenants and agrees not to assign or transfer any interest in, or delegate any duties of this Agreement, without the prior express written consent of City. As to any approved subcontractors, Consultant shall be solely responsible for reimbursing them, and City shall have no obligation to them. G. Responsibility of Consultant and Indemnification of City. Consultant covenants and agrees to take and assume all responsibility for the Work rendered in connection with this Agreement. Consultant shall bear all losses and damages directly or indirectly resulting to it and/or City on account of the performance or character of the Work rendered pursuant to this Agreement. Consultant shall defend, indemnify and hold harmless City and City's elected and appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers (individually an "Indemnified Party" and collectively "Indemnified Parties") from and against any and all claims, suits, actions, judgments, injuries, damages, losses, costs, expenses and liability of any kind whatsoever, including but not limited to attorney's fees and costs of defense ("Liabilities"), which may arise from or be the result of an alleged willful, negligent or tortious act or omission arising out of the Work, performance of contracted services, or operations by Consultant, any subcontractor, anyone directly or indirectly employed by Consultant or subcontractor or anyone for whose acts or omissions Consultant or subcontractor may be liable, regardless of whether or not the act or omission is caused in part by a party indemnified hereunder; provided that this indemnity obligation shall only apply to the extent Liabilities are caused by or result from the negligence, recklessness, or intentionally wrongful conduct of the Consultant or other persons employed or utilized by the Consultant in the performance of this Agreement. This indemnity obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against an Indemnified Party, by any employee of Consultant, its subcontractor, anyone directly or indirectly employed by Consultant or SAMPLE CONTRACT subcontractor or anyone for whose acts Consultant or subcontractor may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for Consultant or any subcontractor under workers' or workmen's compensation acts, disability benefit acts or other employee benefit acts. This obligation to indemnify, defend, and hold harmless the Indemnified Party(ies) shall survive expiration or termination of this Agreement, provided that the claims are based upon or arise out of actions or omissions that occurred during the performance of this Agreement. H. Independent Contractor. Consultant hereby covenants and declares that it is engaged in an independent business and agrees to perform the Work as an independent contractor and not as the agent or employee of City. Nothing in this Agreement shall be construed to make Consultant or any of its employees, servants, or subcontractors, an employee, servant or agent of City for any purpose. Consultant agrees to be solely responsible for its own matters relating to the time and place the Work is performed and the method used to perform such Work; the instrumentalities, tools, supplies and/or materials necessary to complete the Work; hiring of consultants, agents or employees to complete the Work; and the payment of employees, including benefits and compliance with Social Security, withholding and all other regulations governing such matters. Consultant agrees to be solely responsible for its own acts and those of its subordinates, employees, and subcontractors during the life of this Agreement. There shall be no contractual relationship between any subcontractor or supplier and City by virtue of this Agreement with Consultant. Any provisions of this Agreement that may appear to give City the right to direct Consultant as to the details of the services to be performed by Consultant or to exercise a measure of control over such services will be deemed to mean that Consultant shall follow the directions of City with regard to the results of such services only. It is further understood that this Agreement is not exclusive, and City may hire additional entities to perform the Work related to this Agreement. Inasmuch as City and Consultant are independent of each other, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed by both Parties hereto. Consultant agrees not to represent itself as City's agent for any purpose to any party or to allow any employee of Consultant to do so, unless specifically authorized, in advance and in writing, to do so, and then only for the limited purpose stated in such authorization. Consultant shall assume full liability for any contracts or agreements Consultant enters into on behalf of City without the express knowledge and prior written consent of City. 1. Insurance. (1) Requirements: Consultant shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which may arise SAMPLE CONTRACT from or in connection with the performance of the Work by Consultant, its agents, representatives, employees or subcontractors. All policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. (2) Minimum Limits of Insurance: Consultant shall maintain the following insurance policies with coverage and limits no less than: (a) Commercial General Liability coverage of at least $1,000,000 (one million dollars) combined single limit per occurrence and $2,000,000 (two million dollars) aggregate for comprehensive coverage including for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (b) Commercial Automobile Liability (owned, non -owned, hired) coverage of at least $1,000,000 (one million dollars) combined single limit per occurrence for comprehensive coverage including bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (c) Professional Liability of at least $1,000,000 (one million dollars) limit for claims arising out of professional services and caused by Consultant's errors, omissions, or negligent acts. (d) Workers' Compensation limits as required by the State of Georgia and Employers' Liability limits of $1,000,000 (one million dollars) per occurrence or disease. (If Consultant is a sole proprietor, who is otherwise not entitled to coverage under Georgia's Workers' Compensation Act, Consultant must secure Workers' Compensation coverage approved by both the State Board of Workers' Compensation and the Commissioner of Insurance. The amount of such coverage shall be the same as what is otherwise required of employers entitled to coverage under the Georgia Workers' Compensation Act. Further, Consultant shall provide a certificate of insurance indicating that such coverage has been secured and that no individual has been excluded from coverage.) (e) Commercial Umbrella Liability Coverage: $ ( ) per occurrence shall be provided and will apply over all liability policies, without exception, including but not limited to Commercial General Liability, Commercial Automobile Liability, Employers' Liability, and Professional Liability. SAMPLE CONTRACT (3) Deductibles and Self -Insured Retentions: Any deductibles or self- insured retentions must be declared to and approved by City in writing so that City may ensure the financial solvency of Consultant, self-insured retentions should be included on the certificate of insurance. (4) Other Insurance Provisions: Each policy shall contain, or be endorsed to contain, the following provisions respectively: (a) General Liability, Automobile Liability and (if applicable) Umbrella Liability Coverage. (i) Additional Insured Requirement. City and City's elected and appointed officials, officers, boards, commissioners, employees, representatives, consultants, servants, agents and volunteers (individually "Insured Party" and collectively "Insured Parties") shall be named as additional insureds as respects: liability arising out of activities performed by or on behalf of Consultant; products and completed operations of Consultant; premises owned, leased, or used by Consultant; automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the Insured Parties. Nothing contained in this section shall be construed to require the Consultant to provide liability insurance coverage to any Insured Party for claims asserted against such Insured Party for its sole negligence. (ii) Primary Insurance Requirement. Consultant's insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self- insurance available to the Insured Parties. Any insurance or self-insurance maintained by the Insured Parties shall be in excess of Consultant's insurance and shall not contribute with it. (iii) Reporting Requirement. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Insured Parties. (iv) Separate Coverage. Coverage shall state that Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to limits of insurance provided. SAMPLE CONTRACT (v) Defense Costs/Cross Liability. Coverage shall be provided on a "pay on behalf" basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. (vi) Subrogation. The insurer shall agree to waive all rights of subrogation against the Insured Parties for losses arising from Work performed by Consultant for City. (b) Workers' Compensation Coverage. The insurer providing Workers' Compensation Coverage will agree to waive all rights of subrogation against the Insured Parties for losses arising from Work performed by Consultant for City. (c) All Coverages. (i) Notice Requirement. Each insurance policy required by this Agreement shall be endorsed to state that coverage shall not be suspended, voided, or canceled except after thirty (30) calendar days prior written notice (or 10 calendar days if due to non- payment) has been given to City. City reserves the right to accept alternate notice terms and provisions, provided they meet the minimum requirements under Georgia law. (ii) Starting and Ending Dates. Policies shall have concurrent starting and ending dates. (iii) Incorporation of Indemnification Obligations. Policies shall include an endorsement incorporating the indemnification obligations assumed by Consultant under the terms of this Agreement, including but not limited to Section IV(G) of this Agreement. (5) Acceptability of Insurers: The insurance to be maintained by Consultant must be issued by a company licensed or approved by the Insurance Commissioner to transact business in the State of Georgia. Such insurance policies shall be placed with insurer(s) with an A.M. Best Policyholder's rate of no less than "A-" and with a financial rating of Class VII or greater. The Consultant shall be responsible for any delay resulting from the failure of its insurer to provide proof of coverage in the proscribed form. (6) Verification of Coverage: Consultant shall furnish to City for City approval certificates of insurance and endorsements to the policies SAMPLE CONTRACT evidencing all coverage required by this Agreement prior to the start of work. Without limiting the general scope of this requirement, Consultant is specifically required to provide an endorsement naming City as an additional insured when required. The certificates of insurance and endorsements for each insurance policy are to be on a form utilized by Consultant's insurer in its normal course of business and are to be signed by a person authorized by that insurer to bind coverage on its behalf, unless alternate sufficient evidence of their validity and incorporation into the policy is provided. City reserves the right to require complete, certified copies of all required insurance policies at any time. Consultant sha►I provide proof that any expiring coverage has been renewed or replaced prior to the expiration of the coverage. (7) Subcontractors: Consultant shall either (1) ensure that its insurance policies (as described herein) cover all subcontractors and the Work performed by such subcontractors or (2) ensure that any subcontractor secures separate policies covering that subcontractor and its Work. All coverage for subcontractors shall be subject to all of the requirements stated in this Agreement, including, but not limited to, naming the Insured Parties as additional insureds. (8) Claims -Made Policies: Consultant shall extend any claims -made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is later, and have an effective date which is on or prior to the Effective Date. (9) City as Additional Insured and Loss Payee: City shall be named as an additional insured and loss payee on all policies required by this Agreement, except City need not be named as an additional insured and loss payee on any Professional Liability policy or Workers' Compensation policy. (10) Progress Payments: The making of progress payments to Consultant shall not be construed as relieving Consultant or its subcontractors or insurance carriers from providing the coverage required in this Agreement. J. Employment of Unauthorized Aliens Prohibited - E -Verify Affidavit. Pursuant to O.C.G.A. § 13-10-91, City shall not enter into a contract for the physical performance of services unless: (1) Consultant shall provide evidence on City -provided forms, attached hereto as Exhibits "D" and "E" (affidavits regarding compliance with the E -Verify program to be sworn under oath under criminal penalty of false swearing pursuant to O.C.G.A. § 16-10-71), that it and Consultant's subcontractors have registered with, are authorized to use and use the federal work authorization program commonly SAMPLE CONTRACT known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91, and that they will continue to use the federal work authorization program throughout the contract period, or (2) Consultant provides evidence that it is not required to provide an affidavit because it is an individual (not a company) licensed pursuant to Title 26 or Title 43 or by the State Bar of Georgia and is in good standing. Consultant hereby verifies that it has, prior to executing this Agreement, executed a notarized affidavit, the form of which is provided in Exhibit "D", and submitted such affidavit to City or provided City with evidence that it is an individual not required to provide such an affidavit because it is licensed and in good standing as noted in sub - subsection (2) above. Further, Consultant hereby agrees to comply with the requirements of the federal Immigration Reform and Control Act of 1986 (IBCA), P.L. 99- 603, O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02. In the event Consultant employs or contracts with any subcontractor(s) in connection with the covered contract, Consultant agrees to secure from such subcontractor(s) attestation of the subcontractor's compliance with O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 by the subcontractor's execution of the subcontractor affidavit, the form of which is attached hereto as Exhibit "E", which subcontractor affidavit shall become part of the Consultant/subcontractor agreement, or evidence that the subcontractor is not required to provide such an affidavit because it is an individual licensed and in good standing as noted in sub -subsection (2) above. If a subcontractor affidavit is obtained, Consultant agrees to provide a completed copy to City within five (5) business days of receipt from any subcontractor. Where Consultant is required to provide an affidavit pursuant to O.C.G.A. § 13-10- 91, the City Manager or his/her designee shall be authorized to conduct an inspection of Consultant's and Consultant's subcontractors' verification process at any time to determine that the verification was correct and complete. Consultant and Consultant's subcontractors shall retain all documents and records of their respective verification process for a period of five (5) years following completion of the contract. Further, where Consultant is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall further be authorized to conduct periodic inspections to ensure that no City Consultant or Consultant's subcontractors employ unauthorized aliens on City contracts. By entering into a contract with City, Consultant and Consultant's subcontractors agree to cooperate with any such investigation by making their records and personnel available upon reasonable notice for inspection and questioning. Where Consultant or Consultant's subcontractors are found to have employed an unauthorized alien, the City Manager or his/her designee may report same to the Department of Homeland Security. Consultant's failure to cooperate with the investigation may be sanctioned by termination of the Agreement, and Consultant shall be liable for all damages and delays occasioned by City thereby. SAMPLE CONTRACT Consultant agrees that the employee -number category designated below is applicable to Consultant. [Information only required if a contractor affidavit is required pursuant to O.C.G.A. § 13-10-91.] 500 or more employees. 100 or more employees. Fewer than 100 employees. Consultant hereby agrees that, in the event Consultant employs or contracts with any subcontractor(s) in connection with this Agreement and where the subcontractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, Consultant will secure from the subcontractor(s) such subcontractor(s') indication of the above employee - number category that is applicable to the subcontractor. The above requirements shall be in addition to the requirements of state and federal law, and shall be construed to be in conformity with those laws. K. Records, Reports and Audits. (1) Records: (a) Books, records, documents, account legers, data bases, and similar materials relating to the Work performed for City under this Agreement ("Records") shall be established and maintained by Consultant in accordance with applicable law and requirements prescribed by City with respect to all matters covered by this Agreement. Except as otherwise authorized or required, such Records shall be maintained for at least three (3) years from the date that final payment is made to Consultant by City under this Agreement. Furthermore, Records that are the subject of audit findings shall be retained for three (3) years or until such audit findings have been resolved, whichever is later. (b) All costs claimed or anticipated to be incurred in the performance of this Agreement shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. (2) Reports and Information: Upon request, Consultant shall furnish to City any and all Records in the form requested by City. All Records provided electronically must be in a format compatible with City's SAMPLE CONTRACT computer systems and software. (3) Audits and Inspections: At any time during normal business hours and as often as City may deem necessary, Consultant shall make available to City or City's representative(s) for examination all Records. Consultant will permit City or City's representative(s) to audit, examine, and make excerpts or transcripts from such Records. Consultant shall provide proper facilities for City or City's representatives) to access and inspect the Records, or, at the request of City, shall make the Records available for inspection at City's office. Further, Consultant shall permit City or City's representatives) to observe and inspect any or all of Consultant's facilities and activities during normal hours of business for the purpose of evaluating Consultant's compliance with the terms of this Agreement. In such instances, City or City's representative (s) shall not interfere with or disrupt such activities. L. Ethics Code; Conflict of Interest. Consultant agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics or any other similar law or regulation. Consultant certifies that to the best of its knowledge no circumstances exist which will cause a conflict of interest in performing the Work. Should Consultant become aware of any circumstances that may cause a conflict of interest during the Term of this Agreement, Consultant shall immediately notify City. If City determines that a conflict of interest exists, City may require that Consultant take action to remedy the conflict of interest or terminate the Agreement without liability. City shall have the right to recover any fees paid for services rendered by Consultant when such services were performed while a conflict of interest existed if Consultant had knowledge of the conflict of interest and did not notify City within five (5) business days of becoming aware of the existence of the conflict of interest. Consultant and City acknowledge that it is prohibited for any person to offer, give, or agree to give any City employee or official, or for any City employee or official to solicit, demand, accept, or agree to accept from another person, a gratuity of more than nominal value or rebate or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. Consultant and City further acknowledge that it is prohibited for any payment, gratuity, or offer of employment to be made by or on behalf of a sub -consultant under a contract to the prime Consultant or higher tier sub -consultant, or any person associated SAMPLE CONTRACT therewith, as an inducement for the award of a subcontract or order. M. Confidentiality. Consultant acknowledges that it may receive confidential information of City and that it will protect the confidentiality of any such confidential information and will require any of its subcontractors, consultants, and/or staff to likewise protect such confidential information. Consultant agrees that confidential information it learns or receives or such reports, information, opinions or conclusions that Consultant creates under this Agreement shall not be made available to, or discussed with, any individual or organization, including the news media, without prior written approval of City. Consultant shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City information whether specifically deemed confidential or not. Consultant acknowledges that City's disclosure of documentation is governed by Georgia's Open Records Act, and Consultant further acknowledges that if Consultant submits records containing trade secret information, and if Consultant wishes to keep such records confidential, Consultant must submit and attach to such records an affidavit affirmatively declaring that specific information in the records constitutes trade secrets pursuant to Article 27 of Chapter 1 of Title 10, and the Parties shall follow the requirements of O.C.G.A. § 50-18-72(a) (34) related thereto. N. Key Personnel. All of the individuals identified in Exhibit "F", attached hereto, are necessary for the successful completion of the Work due to their unique expertise and depth and breadth of experience. There shall be no change in Consultant's Project Manager or members of the Project team, as listed in Exhibit "F", without written approval of City. Consultant recognizes that the composition of this team was instrumental in City's decision to award the Work to Consultant and that compelling reasons for substituting these individuals must be demonstrated for City's consent to be granted. Any substitutes shall be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this paragraph shall constitute a material breach of Consultant's obligations under this Agreement and shall be grounds for termination. 0. Meetings. Consultant is required to meet with City's personnel, or designated representatives, to resolve technical or contractual problems that may occur during the Term of this Agreement at no additional cost to City. Meetings will occur as problems arise and will be coordinated by City. City shall inform Consultant's Representative of the need for a meeting and of the date, time and location of the meeting at least three (3) full business days prior to the date of the meeting. Face-to- face meetings are desired. However, at Consultant's option and expense, a conference call meeting may be substituted. Consistent failure to participate in problem resolution meetings, two consecutive missed or rescheduled meetings, or failure to make a good faith effort to resolve problems, may result in termination of this Agreement for cause. P. Authoritv to Contract. The individual executing this Agreement on behalf of Consultant covenants and declares that it has obtained all necessary approvals of Consultant's board of directors, stockholders, general partners, limited partners or similar authorities to simultaneously execute and bind Consultant to the terms of this Agreement, SAMPLE CONTRACT if applicable. Q. Ownership of Work. All reports, designs, drawings, plans, specifications, schedules, work product and other materials, including, but not limited to, those in electronic form, prepared or in the process of being prepared for the Work to be performed by Consultant ("Materials") shall be the property of City, and City shall be entitled to full access and copies of all Materials in the form prescribed by City. Any Materials remaining in the hands of Consultant or subcontractor upon completion or termination of the Work shall be delivered immediately to City whether or not the Project or Work is commenced or completed; provided, however, that Consultant may retain a copy of any deliverables for its records. Consultant assumes all risk of loss, damage or destruction of or to Materials. If any Materials are lost, damaged or destroyed before final delivery to City, Consultant shall replace them at its own expense. Any and all copyrightable subject matter in all Materials is hereby assigned to City, and Consultant agrees to execute any additional documents that may be necessary to evidence such assignment. R. Nondiscrimination. In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, Consultant agrees that, during performance of this Agreement, Consultant, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, Consultant agrees to comply with all applicable implementing regulations and shall include the provisions of this paragraph in every subcontract for services contemplated under this Agreement. V. COVENANTS OF CITY A. Right of Entry. City shall provide for right of entry for Consultant and all necessary equipment as required for Consultant to complete the Work; provided that Consultant shall not unreasonably encumber the Project site(s) with materials or equipment. B. City's Representative. shall be authorized to act on City's behalf with respect to the Work as City's designated representative on this Project; provided that any changes to the Work or the terms of this Agreement must be approved as provided in Section II above. VI. TERMINATION A. For Convenience. City may terminate this Agreement for convenience at any time upon providing written notice thereof at least seven (7) calendar days in advance of the termination date. B. For Cause. Consultant shall have no right to terminate this Agreement prior to completion of the Work, except in the event of City's failure to pay Consultant within SAMPLE CONTRACT thirty (30) calendar days of Consultant providing City with notice of a delinquent payment and an opportunity to cure. In the event of Consultant's breach or default under this Agreement, City may terminate this Agreement for cause. City shall give Consultant at least seven (7) calendar days' written notice of its intent to terminate the Agreement for cause and the reasons therefor. If Consultant fails to cure the breach or default within that seven (7) day period, or otherwise remedy the breach or default to the reasonable satisfaction of City, then City may, at its election: (a) in writing terminate the Agreement in whole or in part; (b) cure such default itself and charge Consultant for the costs of curing the default against any sums due or which become due to Consultant under this Agreement; and/or (c) pursue any other remedy then avai►able, at law or in equity, to City for such default. C. Statutory Termination. In compliance with O.C.G.A. § 36-60-13, this Agreement shall be deemed terminated as provided in I(D) of this Agreement. Further, this Agreement shall terminate immediately and absolutely at such time as appropriated or otherwise unobligated funds are no longer available to satisfy the obligation of City. D. Payment Upon Termination. Upon termination, City shall provide for payment to Consultant for services rendered and, where authorized, expenses incurred prior to the termination date; provided that, where this Agreement is terminated for cause, City may deduct from such payment any portion of the cost for City to complete (or hire someone to complete) the Work, as determined at the time of termination, not otherwise covered by the remaining unpaid Maximum Contract Price. E. Conversion to Termination for Convenience. If City terminates this Agreement for cause and it is later determined that City did not have grounds to do so, the termination will be converted to and treated as a termination for convenience under the terms of Section VI(A) above. F. Requirements Upon Termination. Upon termination, Consultant shall: (1) promptly discontinue all services, cancel as many outstanding obligations as possible, and not incur any new obligations, unless the City directs otherwise; and (2) promptly deliver to City all data, drawings, reports, summaries, and such other information and materials as may have been generated or used by Consultant in performing this Agreement, whether completed or in process, in the form specified by City. G. Reservation of Rights and Remedies. The rights and remedies of City and Consultant provided in this Article are in addition to any other rights and remedies provided under this Agreement or at law or in equity. VII. MISCELLANEOUS A. Entire Agreement. This Agreement, including any exhibits hereto, constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. No other agreement, statement or promise relating to the subject matter of this Agreement not contained in this Agreement shall be valid or binding. This Agreement may be modified or amended only by a written Change Order SAMPLE CONTRACT (as provided in Section II above) or other document signed by representatives of both Parties with appropriate authorization. B. Successors and Assigns. Subject to the provision of this Agreement regarding assignment, this Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the respective Parties. C. Governin i Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia without regard to choice of law principles. If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the rules, regulations, statutes and laws of the State of Georgia will control. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia, or the U.S. District Court for the Northern District of Georgia - Atlanta Division, and Consultant submits to the jurisdiction and venue of such court. D. Captions and Severability. All headings herein are intended for convenience and ease of reference purposes only and in no way define, limit or describe the scope or intent thereof, or of this Agreement, or in any way affect this Agreement. Should any article(s) or section (s) of this Agreement, or any part thereof, later be deemed illegal, invalid or unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed, and the remainder of this Agreement shall remain in full force and effect to the extent possible as if this Agreement had been executed with the invalid portion hereof eliminated, it being the intention of the Parties that they would have executed the remaining portion of this Agreement without including any such part, parts, or portions that may for any reason be hereafter declared in valid. E. Business License. Prior to commencement of the Work to be provided hereunder, Consultant shall apply to City for a business license, pay the applicable business license fee, and maintain said business license during the Term of this Agreement, unless Consultant provides evidence that no such license is required. F. Notices. (1) Communications Relating to Day -to -Day Activities. All communications relating to the day-to-day activities of the Work shall be exchanged between City's Representative (named above) for City and Consultant's Representative (named above) for Consultant. (2) Official Notices. All other notices, requests, demands, writings, or correspondence, as required by this Agreement, shall be in writing and shall be deemed received, and shall be effective, when: (1) personally delivered, or (2) on the third day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Party at the address given below, or at a substitute address previously furnished to the other SAMPLE CONTRACT Party by written notice in accordance herewith. NOTICE TO CITY shall be sent to: City Manager City of Milton, Georgia 2006 Heritage Walk Milton, Georgia 30004 NOTICE TO CONSULTANT shall be sent to: G. Waiver of Agreement. No failure by City to enforce any right or power granted under this Agreement, or to insist upon strict compliance by Consultant with this Agreement, and no custom or practice of City at variance with the terms and conditions of this Agreement shall constitute a general waiver of any future breach or default or affect City's right to demand exact and strict compliance by Consultant with the terms and conditions of this Agreement. Further, no express waiver shall affect any Term or condition other than the one specified in such waiver, and that one only for the time and manner specifically stated. H. Survival. All sections of this Agreement which by their nature should survive termination will survive termination, including, without limitation, confidentiality obligations and insurance maintenance requirements. I. No Third Party Rights, This Agreement shall be exclusively for the benefit of the Parties and shall not provide any third parties with any remedy, claim, liability, reimbursement, cause of action or other right. J. Sovereign Immunity; Ratification. Nothing contained in this Agreement shall be construed to be a waiver of City's sovereign immunity or any individual's qualified, good faith or official immunities. Ratification of this Agreement by a majority of the Mayor and City Council shall authorize the Mayor to execute this Agreement on behalf of City. K. No Personal Liability. Nothing herein shall be construed as creating any individual or personal liability on the part of any of City's elected or appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys or volunteers. No such individual shall be personally liable to Consultant or any successor in interest in the event of any default or breach by City or for any amount which may become due to Consultant or successor or on any obligation under the terms of this Agreement. Likewise, Consultant's performance of services under this Agreement shall not subject Consultant's individual employees, officers, or directors to any personal contractual liability, except where Consultant is a sole proprietor. The Parties agree that, except where Consultant is a sole proprietor, their sole and exclusive remedy, claim, demand or suit for contractual liability shall be directed and/or asserted only against Consultant or City, respectively, and not against any elected or appointed official, SAMPLE CONTRACT officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers. L. Counterparts; Agreement Construction and Interpretation. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. Consultant represents that it has reviewed and become familiar with this Agreement and has notified City of any discrepancies, conflicts or errors herein. In the event of a conflict in the terms of this Agreement and/or the exhibits attached hereto, the terms most beneficial to City shall govern. The Parties hereto agree that, if an ambiguity or question of intent or interpretation arises, this Agreement is to be construed as if the Parties had drafted it jointly, as opposed to being construed against a Party because it was responsible for drafting one or more provisions of the Agreement. In the interest of brevity, the Agreement may omit modifying words such as "all" and "any" and articles such as "the" and "an," but the fact that a modifier or an article is absent from one statement and appears in another is not intended to affect the interpretation of either statement. Words or terms used as nouns in the Agreement shall be inclusive of their singular and plural forms, unless the context of their usage clearly requires contrary meaning. M. Force Ma'ei ure. Neither City nor Consultant shall be liable for its respective non -negligent or non -willful failure to perform or shall be deemed in default with respect to the failure to perform (or cure a failure to perform) any of its respective duties or obligations under this Agreement or for any delay in such performance due to: (i) any cause beyond its respective reasonable control; (ii) any act of God; (iii) any change in applicable governmental rules or regulations rendering the performance of any portion of this Agreement legally impossible; (iv) earthquake, fire, explosion or flood; (v) strike or labor dispute, excluding strikes or labor disputes by employees and/or agents of CONSULTANT; (vi) delay or failure to act by any governmental or military authority; or (vii) any war, hostility, embargo, sabotage, civil disturbance, riot, insurrection or invasion. In such event, the time for performance shall be extended by an amount of time equal to the period of delay caused by such acts, and all other obligations shall remain intact. N. Material Condition. Each term of this Agreement is material, and Consultant's breach of any term of this Agreement shall be considered a material breach of the entire Agreement and shall be grounds for termination or exercise of any other remedies available to City at law or in equity. IN WITNESS WHEREOF City and Consultant have executed this Agreement, effective as of the Effective Date first above written. [SIGNATURES ON FOLLOWING PAGE] SAMPLE CONTRACT CONSULTANT: Signature: Print Name: Title: President/Vice President (Corporation) General Partner (Partnership/Limited Partnership) Member/Manager (LLC) Owner (Sole Proprietorship/Individual) [CORPORATE SEAL] (required if corporation) Attest/Witness: Signature: _ Print Name: Title: (Assistant) Corporate Secretary (required if corporation) CITY OF MILTON, GEORGIA By: Joe Lockwood, Mayor [CITY SEAL] Attest: Signature: Print Name: _ Title: City Clerk Approved as to form: City Attorney SAMPLE CONTRACT SAMPLE CONTRACT EXHIBIT "A" EXHIBIT "B" EXHIBIT "C" SAMPLE CONTRACT STATE OF _ COUNTY OF EXHIBIT "D" CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13- 10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number Date of Authorization Name of Contractor Name of Project City of Milton, Georgia Name of Public Employer I hereby declare under penalty of perjury that fhe foregoing is true and correct. Executed on 20 in (city), (state) . Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF ,20—. NOTARY PUBLIC [NOTARY SEAL] SAMPLE CONTRACT My Commission Expires: SAMPLE CONTRACT STATE OF _ COUNTY OF EXHIBIT "E" SUBCONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (name of contractor) on behalf of the City of Milton, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13- 10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub -subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub -subcontractor to the contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice that a sub -subcontractor has received an affidavit from any other contracted sub -subcontractor, the undersigned subcontractor must forward, within five (5) business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number Date of Authorization Name of Contractor Name of Project City of Milton, Georgia Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on 20_ in (city), (state). Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SAMPLE CONTRACT SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF [NOTARY SEAL] ,20—. NOTARY PUBLIC My Commission Expires: EXHIBIT "F" The following individuals are designated as Key Personnel under this Agreement and, as such, are necessary for the successful prosecution of the Work: Individual Position , Project Manager M I LTCB N'*k A ACKNOWLEDGEMENT RECEIPT OF ADDENDUM #1 RFP 17-PW05 Upon receipt of documents, please email, fax or mail this page to: City of Milton Attn: Honor Motes, Purchasing Office 2006 Heritage Walk Milton, GA 30004 Phone: 678-242-2500 Fax: 678-242-2499 Email: honor.motes@citvofmiltonaa.us I hereby acknowledge receipt of documents pertaining to the above referenced RFP. COMPANY NAME: CONTACT PERSON: ADDRESS: CITY: STATE: PHONE: FAX: EMAIL. ADDRESS: Signature ADDENDUM #1 ZIP: Date 1 1 Page RFP17-PW05-Addendum #1 ADDENDUM #1 RFP 17-PW05 This Addendum forms a part of the contract documents and modifies the original RFP documents as noted below: 1. Regarding section 1.0 and section 3.1: is it the City's intent for the City Engineer to work full time on site at City Hall or may the services be provided remotely? Answer. Per Section 3.0 the City Engineer is expected to be onsite full time. The plan review services may be provided off-site. 2. Would the City consider accepting a Land Development Manager with extensive expertise in planning, zoning, erosion and sediment control, etc. to be the City's full-time resource, under the supervision of CAA's assigned professional City Engineer who will be on-site as needed, and with environmental and additional support as needed to fulfill the scope of the City's RFP? Answer. The consultant should propose on those services as requested in the RFP. However, if the consultant believes that an alternate service delivery method would provide additional operational efficiencies and better service to the public they may use no more than 3 additional pages, a total of thirteen (13) pages, to describe the alternate response. Include additional pricing sheets as necessary. 3. Can we submit resumes for our key personnel and plan reviewers in the Appendix without it affecting the page count? Answer. No. Those should be included in the page count. See the response to question #2 for additional pages to submit alternate service delivery options. 21 Page RFP 17-PW05-Addendum #1 EXHIBIT "B" LOWE ENGINEER S August 17, 2017 City of Milton Attn: Honor Motes, Purchasing Office 2006 Heritage Walk Milton, Ga. 30004 Subject: Revised Cost Proposal Request for Proposals RFP 4 17—PW05 City Engineer Services Lowe Engineers, LLC (Lowe) is pleased to present this response to your request for a revised cost proposal on RFP # 17-PW05, entitled City Engineer Services. I would like to point out we are flexible and are definitely willing to negotiate to your budget expectations. The following pages cover the three following items: 1. MS4 Program Management 2. Plan Review Services 3. City Engineer General Support Services Thank you again for the opportunity to propose on this important project. If you have any questions I can be reached at 404-312-1843 or jon.drysdale@loweengineers.com. Sincerely, Lowe Engineers, LLC Jon Drysdale, PE, Partner Attachment 990 Hammond Drive, Suite 900, Atlarta, Georgia 30328 Phone: 770.857.8400 1 Fax: 7/0.85/.8401 1 loweengineers.com 1. MS4 Program Management Fees —The following table provides our recommended level of effort on managing the MS4 Program including producing the annual report. MS4 Program Execution and Annual Report Staff Engineer Senior Engineer Total Monthly Coordination with City Engineer & Staff 0 40 40 Metro District Audit Compliance (stormwater only) 24 4 28 MS4 Annual Report 100 32 132 Stormwater Management Plan 2018 through 2022 32 32 64 BMP A-1 Pamphlet Distribution g g 16 BMP A-2 Article Publications, City Website 8 8 16 BMP B-1 Stormdrain Marker Program 16 8 24 BMP B-2 Community Streamside Cleanup 16 8 24 BMP C-1 IDDE Legal Authority 4 4 8 BMP C-2 Outfall Map and Inventory 4 24 28 BMP C-3 Outfall Screening 8 8 16 BMP C-4 IDDE Pamphlet Distribution 4 4 8 BMP C-5 Complaint Response 8 4 12 BMP D-1 Construction Site Legal Authority 0 4 4 BMP D-2 Site Plan Review Procedures 0 4 4 BMP D-3 Inspection Program 0 4 4 BMP D-4 Enforcement Procedures 4 16 20 BMP D-5 Complaint Response 4 4 8 BMP D-6 Certifications 0 4 4 BMP E-1 Post Construction Legal Authority 0 4 4 BMP E-2 BMP Inventory 4 16 20 BMP E-3 BMP Inspections 8 16 24 BMP E-4 Maintenance Program 8 16 24 BMP E-5 GI/LID Structures 4 4 8 BMP F-1 Structure Inventory and Map 8 8 16 BMP F-2 MS4 Inspection Program 8 16 24 BMP F-3 MS4 Maintenance Program 4 2 6 BMP F-4 Street Cleaning 4 2 6 BMP F-5 Employee Training 8 16 24 BMP F-6 Waste Disposal 16 8 24 BMP F-7 New Flood Management Projects 8 4 12 BMP F-8 Existing Flood Management Projects 8 8 16 BMP F-9 Municipal Facilities 12 12 24 Enforcement Response Plan 8 8 16 Impaired Water Plan 24 24 48 Responsibility Sharing 12 6 18 Less than 1 acre $125 1hr @ $100 LDP Revision $400 Totals 384 390 774 Hourly Rate $62.50 $115.00 PLATS Total Costs $24,000.00 1 $44,850.00 1 $68,850.00 Plan Review Fees — The following table provides our recommended basic fees for plan review for standard submittals. For other than standard submittals we propose negotiating each task depending on the uniqueness of the requirements. The hourly rates can also be negotiated on the level of expertise needed by the submittal review. Milton Permitting Fees Milton Fees Collected Per Our Understanding Lowe Plan Review Costs LAND DISTURBANCE PERMITS LDP Land Development Plan Review: Residential $375 plus $20 per lot 4hrs @ $100 Commercial $375 plus $20 per acre 8hrs @ $100 Residential & Commercial $375 plus $5 per lot 8hrs @ $100 Land Disturbance Permit (grading only) Less than 1 acre $125 1hr @ $100 LDP Revision $400 1hr @ $100 Retaining Walls $100 1hr @ $100 NPDES $40 per acre 4hrs @ $100 PLATS Minor Plat Review $375 plus $5 per lot 2hrs @ $100 Minor Plat Revision $380 1hr @ $100 Final Plat & As -Built Review $375 plus $5 per lot 4hrs @ $100 Final Plat Revision $380 1hr @ $100 City Engineer General Support Services —The following table provides our recommended basic fees for general support services. We propose negotiating each task depending on the uniqueness of the requirements. The hourly rates can also be negotiated on the level of expertise needed by the task. 2017 Fee Schedule Range STAFF CATEGORY HOURLY BILLING RATES Principal $200-250 Senior Project Manager $150-175 Senior Project Specialist $180-220 Project Manager $125-150 Senior Project Engineer $95-115 Senior Arborist $115 Project Engineer $75-95 Design Engineer $60-80 Senior Geospatial Analyst $95-105 Geospatial Analyst $60-80 Senior GIS Technician $95-105 GIS Technician $60-80 Senior Technician $80-100 Senior Data Analyst $100-125 Technician $6Q-80 Professional Land Surveyor $175-200 Survey Supervisor $100-120 Field Supervisor $$0-95 Survey Crew (3 person) $150-165 Survey Crew (2 person) $110-135 Survey Crew (1 person) $70-90 Scanner Field Crew $200-250 Scanner Technician $75-100 Unmanned Aerial Vehicle (UAV) $200 UAV Data Processing $100 Research $65-85 Clerical $45-65 txpenses I Cost plus 10% I REQUEST FOR PROPOSAL TO PROVIDE City Engineer Services RFP# 17-PW05 HOME OF ` M I L U N ESTABLISHED 2006 Submitted by: HOME OF ' M1_L1_"0N% ESTABLISHED 2006 CITY OF MILTON REQUEST FOR PROPOSALS (THIS IS NOT AN ORDER) RFP Number: RFP Title: 17-PW05 City Engineer Services Due Date and Time: Local Time: May 2, 2017 Number of Pages: 48 ISSUING DEPARTMENT INFORMATION Issue Date: April 13, 2017 City of Milton Phone: 678-242-2500 Public Works Department Fax: 678-242-2499 2006 Heritage Walk Website: www.citvofmiltonga.us Milton, Ga. 30004 Attn: Honor Motes, Purchasing Office INSTRUCTIONS TO CONSULTANTS Return Proposal to: Mark Face of Envelope/Package: Authorized Consultant Signatory: (Please print name and sign in ink) RFP Number: 17-PW05 'l^TF NEW LOCATION OF CITY HALL Name of Company or Firm City of Milton Special Instructions: Attn: Honor Motes, Purchasing Office Deadline for Written Questions Heritage Anril 21, 20t Milt Milton, Ga. 3000044 Email questions to Honor Motes at honor.motesscityofmiltonga us IMPORTANT: SEE STANDARD TERMS AND CONDITIONS CONSULTANTS MUST COMPLETE THE FOLLOWING Consultant Name/Address: Lowe Engineers 990 Hammond Drive, Suite 900 Atlanta, GA 30328 Authorized Consultant Signatory: (Please print name and sign in ink) Consultant Phone Number: 770.857.8400 Consultant FAX Number: 770.857.8401 Consultant Federal I.D. Number. 582409024 Consultant E-mail Address: jon.drysdale@loweengineers.com CONSULTANTS MUST RETURN THIS COVER SHEET WITH RFP RESPONSE r A, May 2, 2017 City of Milton Attn: Honor Motes, Purchasing Office 2006 Heritage Walk Milton, GA 30004 Subject: Request for Proposals RFP # 17—PW05 City Engineer Services Lowe Engineers, LLC (Lowe) is pleased to present this response to your request for proposals # 17-PW05, entitled City Engineer Services. Lowe has a unique perspective and approach for the accomplishment of these services for the City of Milton that is summarized by the following three key points. KEY POINT NUMBER ONE - We have performed and are performing these exact services for several cities since 2005. We have performed and/or are currently performing these services for the Cities of Sandy Springs, Dunwoody, Brookhaven, Johns Creek and Union City. We also assisted the City of Milton in the early years after its creation. KEY POINT NUMBER TWO - Our core team of seven individuals is uniquely qualified, and has over 200 years of combined experience in the required services of this project. KEY POINT NUMBER THREE -Our team managers. Our project manager, Richard Meehan, PE, is the former Public Works Director at the cities of Dunwoody and Brookhaven and managed/performed the exact services required by this project. Andrew Thompson, PE our proposed City Engineer has a broad range of experience performing the tasks required for this project. David Elliott, PE, and Gregory Anderson, PE, are running MS4 programs, also for the cities of Dunwoody and Brookhaven. This experience plus the remainder of our team's experience makes us uniquely qualified for this project. Thank you again for the opportunity to submit this response. We would appreciate an opportunity to present our team, qualifications, and our approach in person. If you have any questions, please let me know. I can be reached at 404.312.1843 or on.dr sdale@loween ineers.com. 1 Y g� Sincerely, t:. Lowe Engineers, LLC Jon Drysdale, PE, Partner LOWE ENGINEERS IN RESPONSE TO REQUEST FOR PROPOSAL City Engineer Services RFP# 17-PWO5 CITY OF MILTON MAY 2, 2017 Primary Contact )on Drysdale, PE Project Director 990 Hammond Drive, Suite 900 Atlanta, GA 30328 Phone: 770.857.8414 Fax: 770.857.8401 jon.drysdale@loweengineers.com 11 COMPANY PROFILE & PROJECT TEAM Since Lowe Engineers was incorporated in Atlanta, Georgia, in 1957, the firm has grown to over LOWE70 professionals providing engineering, surveying, mapping, and planning services for many local & state governments and private sector clients. Our work with municipalities includes projects with the City of East Point, Johns Creek, Alpharetta, Milton, Sandy Springs, Dunwoody, E N G I N E E R S Brookhaven, Fulton County, Cobb County, and Gwinnett County. Our services include civil engineering, topographic and hydrographic surveying, highway, roadway and bridge design, utility systems analysis, hydrology/ hydraulics, water and wastewater systems design, master planning, aerial mapping, and photogrammetry. We support all aspects of the design, development and construction process, from conceptual planning and field surveys to design and specifications for construction, cost estimating and bid coordination services, project management, and construction supervision. Lowe's team of professionals serves each client as an extension of their staff striving for technical expertise and customer satisfaction to successfully complete each project. Lowe is registered with the Georgia Department of Transportation (G DOT) as a Small Business. Lowe is a Veteran Owned Small Business (VOSB). SWP&E is a client -focused consulting practice that works to identify sustainable water planning and engineering solutions to serve municipal clients. Our mission is to develop a long-term working relationship with each client by providing sound engineering and planning advice, responding quickly SWP��� PNNM1w"T�G ANO E:NGMEEAING LLC to clients needs, and focusing on customer satisfaction. As a small business, SWP&E is able to remain LAfocused on our clients' immediate needs in an efficient and cost-effective manner. SWP&E can provide u client references for recent projects for the City of Alpharetta, City of Brookhaven, City of Dunwoody, Clayton County Water Authority, and the Georgia Environmental Protection Division. Andrew Thompson, MPA, PE Jerry Oberholtzer, PE Mark Zion, EIT HOME OF ' ESTABLISI IED 2006 Project Manager Richard Meehan, PEJon David Elliott, PE Kim Shorter, PE Gregory Anderson, PE Aissata Diao Steve Waldron Project Director Drysdale, . William J. Daniel III, PLS, CP Josh Daniel, PLS Richard Meehan, PE 3 0Yf Experience Project Manager ears oxperence Availibility > 50% Mr. Meehan has 30 years of experience in transportation and has designed and managed several large roadway design, traffic engineering, and traffic analysis projects for state and county governments. As a Partner and Chief Engineer of Lowe Engineers, he is responsible for overseeing and managing all transportation engineering duties within the organization. This includes design, plan preparation, plan review including concept and location studies, drainage systems analysis and design, traffic analysis, signal design, traffic signing, construction plan preparation, and right-of-way plan preparation. RELEVANT PROJECTS City Of Brookhaven Public Works, Brookhaven, GA Mr. Meehan served as the Public Works director for The City. Lowe is currently executing the following annual maintenance programs for the City of Brookhaven: Street Maintenance, Signal Maintenance, General Right of Way Maintenance, and Stormwater Maintenance. Additionally the firm executes the paving program, the sidewalk program, the intersection improvement program and special projects as funded. In addition, Lowe manages the maintenance and construction of city infrastructure, currently including over 120 miles of street, over 53 miles of sidewalks, over 4,600 street signs, 51 traffic signals and over 16,000 stormwater structures/pipes. Lowe directs the annually accomplishment of over 800 street, signal, sign, sidewalk and stormwater repairs including over 25 emergency repairs. The firm also maintains records of all work orders, sets the priorities and monitors progress. City of Dunwoody Public Works, Dunwoody, GA Mr. Meehan served various roles in the start-up for the City of Dunwoody Public Works, which was incorporated in 2008. Lowe has managed all engineering, design, planning capital projects and maintenance work for the City as part of a Public/Private Partnership. Varied in its nature, Lowe has performed several types of projects including pedestrian, sideway, bicycle, master shed and greenspace recommendations. Jon Drysdale, PE Project Director I 4 2 Years of Experience Availibility > 50% Mr. Drysdale has 42 years civil engineering experience directing, managing, and designing public works and private projects. His wide range of experience covers all aspects of civil engineering. His resume includes large scale developments, military installation, utility infrastructure, and hydrology/ hydraulics. Most recently, Jon has focused his expertise in the areas of Public Works and Municipalities. Jon's experience and interaction across the Public Works field serves as a valuable resource for understanding the side of public service. City of Dunwoody, GA As Municipal Services Manager for Lowe, Jon provides direction & staffing support to the City of Dunwoody for the functional areas of Public Works & Parks & Recreation. City of Brookhaven, GA Mr. Drysdale is Project Director for a team of managers, engineers and support staff who work on site for the City's Brookhaven Public Works Department. The team manages all engineering, design, planning capital projects and maintenance work. Projects in the program include intersection improvements, road widenings, a new highway interchange, a sidewalk program, a traffic management and control system, streetscape construction and stormwater maintenance projects. City of Union City, Union City, GA Mr. Drysdale Contract Manager for Construction Services to the City of Union City Public Works Department for CM Services providing oversight of construction projects and management of the contractor and all sub -contractors compliance with GDOT and Federal funding standards and requirements. DeKalb County, Atlanta GA Lowe has been selected to perform stormwater infrastructure inspections for DeKalb County in support of its MS4 permit activities at various locations in the County and Mr. Drysdale is the Project Director. Lowe is in the first year of a 3 -year contract and will be inspecting approximately 17,300 stormwater structures such as pipes, catch basins, ditches, and detention ponds per year. Services include field visits, data collection, and condition photos that are uploaded into the DeKalb County System. Work orders are created if repairs or cleanings are needed. Andrew Thompson, MPA, PE City Engineer 16 Years of Experience Availibility > 90% `=DUCATION Mr. Thompson has 16 years experience as a Civil Engineer in project management, project planning, Process (PDP) design, review, construction, erosion control compliance, complex interstate highway systems, field Master of Public revisions project management for bridges, storm drainage systems ramps, etc. He is now an integral Administration part of the Municipal Engineering Group, and provides services for the city of Brookhaven. Government ground -up construction. He also coordinated on-site operations during demolition and construction, Administration RELEVANT PROJECTS Kennesaw State University Public Works Deputy Director. Brookhaven, GA Mr. Thompson is responsible for directing the activities of approximately 40 professionals and staff BS/Mechanical personnel in operational functions, program delivery & financial management. He performs plan Engineering/Southern review functions for land disturbance permits, zoning cases, and economic development proposals Polytechnic State from private investment and development entities. Reviews functions include review of site plans for University/2001 engineering & development regulation compliance as well as site reviews of development locations. REGISTRATIONS/ Some of his duties include providing engineering and estimating support services to other City AFFILIATIONS departments. Managing maintenance & operations of roads, stormwater, & utilities including annual budget development & work -order tracking of problem resolution. Professional Engineer GA Public Works and Community Development, City of Sandy Springs, GA Mr. Thompson was an integral part of the Public Works and Community Development Program at Georgia State Certified the City of Sandy Springs. Program work included: Plan review of utility and right-of-way projects; Firefighter Coordination for Capital Improvement Projects; Asset Inventory; Franchise agreement development; Coordination with local, state, and federal agencies; Development of utility and right-of-way policy; Microstation trained property research & acquisition; Development of zoning regulations, development regulations, and (CAD Program) construction specifications; and Construction project management. GEMA Disaster City of Dunwoody Public Works, Dunwoody, GA Damage Assessment Supervisor Lowe has provided an on-site team and off-site support team to staff and manage the Public Works Department, including Parks, for the City of Dunwoody since its formation in 2008. The services Georgia Soil & we have performed and managed for the City include Stormwater Utility: Budgeting, inventory Water Conservation planning, design/implementation, maintenance, public response; Public Works: Infrastructure Commission (GSWCC) inventory and management, budgeting/forecasting, scheduling, and maintenance, public response Level IB Certification, and construction management. We also manage their Parks and Recreation and Transportation Inspector Infrastructure. Level II Certification, Design Professional & Georgia Department of Transportation, Atlanta, GA Plan Reviewer As a Project Engineer Mr. Thompson was responsible for construction projects involving major Georgia DOT Plan and complex interstate highway systems ranging in value from $9 million to $30 million. He was Development also responsible for coordinating project planning, design, review, construction, erosion control Certification compliance, field revisions, contract interpretation, supplemental contract agreement review, and personnel assignments and training. Plan Development Process (PDP) Several Projects throughout Atlanta, GA Local Administered Mr. Thompson was involved in several projects early in his career. He was responsible for overseeing Project (LAP) all capital and construction projects ranging from complete exterior and interior remodels and TitleVl ground -up construction. He also coordinated on-site operations during demolition and construction, PDP Right of Way including material purchase and disposal. 3 ,, ,,,i Jerry Oberholtzer, PE Plan Review Lead Jerry Oberholtzer has over 35 years of civil plan development and review experience. He has extensive expertise in the permitting of civil site plans which includes the reviewing of street layout, storm drainage systems, grading, flood plain management, driveways, right of way, erosion, sedimentation and pollution control and environmental areas. Recently, as the Engineering Administrator for the Engineering Division of the Athens Clarke County Transportation & Public Works Department. Mr. Oberholtzer oversaw the Land Development Program with included the permitting of all land disturbance activities, plans review for site development and NPDES construction permit compliance. David Elliott, PE Stormwater Lead David has over 15 years of experience in both the technical and business aspects of civil engineering and construction. Services include stormwater utility management, utility construction, internal and external pipe replacement installments, water resource engineering, civil site design, GIS/CADD development, permitting and litigation support, and coordination with regulatory bodies. IFIWilliam J. Daniel III, PLS, CP SSurvey Lead Mr. Daniel has over 40 years of experience in surveying for government and private sector clients. He is responsible for supervising and training up to 60 field and office staff personnel. Mr. Daniel has worked on surveys ranging from small acreage boundary and utilities surveys, to 100,000 acre surveys for geodetic control, topographic mapping or GPS surveys. Kimberly Z. Shorter, PE Stormwater Sustainable Water Planning & Engineering Ms. Shorter is a water resources planner and engineer with 20 years of professional experience working with and for municipal water, wastewater, and stormwater providers and agencies in Georgia. This experience includes a strong emphasis on regulatory compliance and supporting local governments and the state to comply with growing and complex stormwater municipal separate storm sewer system (MS4) and related regulations. rd III TECHNICAL APPROACH Lowe has thoroughly reviewed the information in RFP No. 17- PW05 - City Engineer Services dated April 13, 2017. We have de- veloped a complete understanding of the needs of the project and required components for successful project delivery based on the provided information and our preliminary research. Based on our findings, we have compiled a comprehensive technical approach identifying coordination efforts with the City of Milton, quality control and quality assurance procedures, and other components of successful project delivery as outlined below. The following charts show our team members' expertise in the minimum services anticipated on this contract. PUBLIC WORKS DEQ ?Tr ' - ° 'T a. MS4 program management, b. Hydrology and stormwater plan review, c. Oversight of land development inspection division, d. Preliminary and final plat review, e. Flood plain management, f. Erosion and sediment control review, g. Assistance with technical plan review and permit issuance, h. Review and consultation on various engineering related issues throughout the city. PLAN REVIEW SERVICES a b c d e f g h Richard Meehan r V V Yo V r V Jon Drysdale Y v v V Andrew Thompson r r V VO Jerry Oberholtzer VO d VO d V Mark Zion d %0 0 VO d r David Elliott v r .. V d Kim Shorter V V d Gregory Anderson ,r d ,r Aissata Diao Steve Waldron 4 William J. Daniel III VO a Josh Daniel %0 VO ,m ,r a. MS4 program management, b. Hydrology and stormwater plan review, c. Oversight of land development inspection division, d. Preliminary and final plat review, e. Flood plain management, f. Erosion and sediment control review, g. Assistance with technical plan review and permit issuance, h. Review and consultation on various engineering related issues throughout the city. PLAN REVIEW SERVICES a. Planning and zoning b. Transportation c. Stormwater d. Hydrology e. Erosion and sediment control f. Tree protection a b c d e f Richard Meehan r VO V VO Jon Drysdale VO v V Andrew Thompson r V d Jerry Oberholtzer VO d VO Mark Zion d %0 0 VO d r David Elliott r v Gregory Anderson V V d a. Planning and zoning b. Transportation c. Stormwater d. Hydrology e. Erosion and sediment control f. Tree protection APPROACH CONTINUED Lowe will be using a unique approach for the City of Milton by using a team of stormwater utility managers, civil engineers, surveyors, and GIS personnel. Two of our team staff, David Elliott, PE, and Gregory Anderson, PE, currently run the cities of Dunwoody and Brookhaven stormwater utilities and are responsible for managing all MS4 activities, stormwater construction and maintenance. In Dunwoody we have recently been recognized by the Georgia Association of Water Professionals and received their 2016 Outstanding Stormwater Management Program of the Year Award, highlighting our ability to meet and exceed MS4 requirements. We bring a "user" perspective to our clients that is extremely valuable in managing MS4 programs. 4 N We believe that our success as managers predicates the overall success of the project. We are committed to managing your project from inception to delivery, and every meeting and activity in between. Our Project Director, Jon Drysdale, PE, will be a hands-on manager throughout this project to ensure resources are made available and the needs of City of Milton are met. Our Project Manager, Richard Meehan, PE, has been performing and or managing MS4 programs and all public works activi- ties during his involvement with the City's of Dunwoody and Brookhaven. Richard has recently completed an assignment as Public Works Director for the city of Brookhaven and brings a wealth of experience to this project team. Scope Management: Lowe will manage the scope by having a kickoff meeting and weekly meetings with City of Milton staff and office and field personal to discuss production and issues. Lowe will provide weekly (Fridays) project progress reports to the City of Milton. The reports will include the activities accomplished and the plans for the next week. Schedule Management: Lowe will manage task schedules on a weekly and daily basis to review the production as needed by each task. With our staff levels, we have the ability to surge resources as needed to maintain any schedule. Quality Management: Lowe will utilize a Quality Management System (QMS) created to deliver a quality product that exceeds City of Milton expec- tations. The Quality Control Plan (QCP) ensures that a quality product is delivered by formulating a plan for each detail of the process with components such as the organizations chart, list of deliverables, and a detailed project schedule. A Project Qual- ity Checklist will accompany each submittal signed by the Task Manager and the QC Manager. The Lowe QMS, comprised of multiple levels, will ensure that each piece of information is evaluated multiple times will ensure the project is technically sound by detailing the scope fully for the entire team. A separate Checklist will be developed for each task assigned on this on-call project. This allows us the ability to customize the Checklist to the unique requirements of each task. Lowe is committed to quality on this project. We believe that having proactive and rigorous quality control is paramount for successful project delivery. Lowe will also use a panel of experts as QC reviewers who will conduct quarterly audits in their areas of expertise to monitor quality compliance. Resource Management: To be successful executing on-call contracts Lowe has developed tools and procedures to manage uncertain workload and staffing needs. To meet the production expectations of our clients, especially to provide on-call services as needed in a timely fashion, we maintain a staffing level that stays at an approximate planned utilization rate of 80%. This approach gives us re- serve capacity to surge if the for short notice task. Lowe uses daily timesheets, which can be entered at any location using smart phones or laptops. This allows real-time report- ing and tracking of production efforts on any project with easy visibility to our task managers giving them the information they need to adjust resources. Additionally the Lowe department managers meet weekly to discuss overall workload and staffing and make quick adjustments as needed. 6 APPROACH CONTINUED MS4 Outfall Screening: Outfall Screening has become a significant aspect of MS4 Permit Requirements. Lowe has found that the most critical aspect to Outfall Screening is determining the correct location of outfalls. If outfall locations are determined correctly, it can drasti- cally reduce sampling frequency and the associated cost. Outfall location determinations are likely to be used to establish long term screening efforts, so correctly establishing the location can result in lasting cost savings. Detailed Condition Assessments: Lowe has a range of tools and experiences in developing condition assessments for stormwater infrastructure. Our scoring can incorporate a range of factors including culvert condition, average material life span, proximity to FEMA floodplains or other flooding risk, proximity to building foundations, risk to arterial or collector roads. All of these factors can play a signifi- cant role in prioritizing available funding. Lowe has the experience and personnel to develop a detailed condition assessment scoring system catered to Milton's specific needs. Detailed Asset Ownership Determination: Lowe can also perform asset ownership investigative services that exceed the level of detail requested in RFP 17 - PW05at the request of the City. This process may involve the review of final plats and plat notes, property use (Residential, Right of Way, Commercial, etc.), drainage area, work history, HOA Agreements, and any other factors that the City would like to in- corporate. Generation of Work Orders: Lowe has a wide variety of experience in maintaining stormwater systems. This experience ranges from simple repairs to the use of cured in place pipe to complete replacement. We have the knowledge and experience to determine the appropriate repair and complete work orders accurately. Through our utility operation experiences, we are highly familiar with software platforms that are typically used to process and track repair needs. MS4 Detention Pond Inspections: Current MS4 permitting also requires the inspection of Stormwater Storage Facilities. Lowe completes these services in ac- cordance with the latest version of the Georgia Stormwater Management Manual (GSMM). Completed inspection forms can be provided in electronic format and/or hard copy, for inclusion in City's Annual MS4 Report to the EPD. Compliance Requirement Letters: After completion of field inspections, Lowe can develop compliance letters for violations noted during inspections to private property owners and public entities (other than the City). These letters are typically limited to assets requiring immediate repair or Stormwater Storage Facilities that are non-compliant. As directed by the City, we can complete follow up compliance inspections and report any corrective actions. 7 IV EXPERIENCE AND REFERENCES City of Dunwoody Stormwater Utility Management Dunwoody, GA Lowe has been managing the Stormwater Infrastructure in Dunwoody since the Public Works Department was developed in 2009. Lowe serves Dunwoody as the onsite Managers under the direction of the Public Works Director, City Manager, and City Council to manage the City's aging infrastructure. During the creation of Dunwoody's Stormwater Utility, the City inherited an aged stormwater Infrastructure in which 75 % of the piping is made ''�" S1MrVfY.v Agra^MKPP/ P..Mf! of Corrugated Metal Pipe with an average age of over forty years (40+). 6 years of Culvert Replacements and Stormwater Upgrades 130 miles of pipe in the system. We complete policy development, advise rate structure modifications, use GIS and condition assessment to prioritize projects, easement acquisition, manage multiple work crews and construction contracts, develop annual budgets, manage FEMA updates and bring the City's Flood Mapping into compliance with Metro District Requirements, complete an Impaired Waters Plan, guide the City through Georgia EPD and USACE Permitting, and are responsible for all MS4 reporting permitting. Since 2012, we have successfully managed 105 Completed Stormwater Capital Projects and 888 Completed Stormwater Work Orders, giving Lowe firsthand knowledge of the type of service that is beneficial to a utility. Dunwoody I has 11,000 structures, 9,000 conveyances, 190 detention ponds and We have also managed the city through two successful NPDES Stormwater Management Program Permit Updates and fourAnnual Permit Reports. Lowe Engineers continues to address the six Minimum Control Measures required by NPDES MS4 through 32 Best Management Practices. Our direct interactions with EPD Regulators on a regular basis provide Lowe with the experience to efficiently accomplish permitting needs in a cost effective manner Reference: Michael Smith Public Works Director, City of Dunwoody Michael.Smith@dunwoodyga.gov 678.382.6852 E-1 ..: 6 years of Culvert Replacements and Stormwater Upgrades 130 miles of pipe in the system. We complete policy development, advise rate structure modifications, use GIS and condition assessment to prioritize projects, easement acquisition, manage multiple work crews and construction contracts, develop annual budgets, manage FEMA updates and bring the City's Flood Mapping into compliance with Metro District Requirements, complete an Impaired Waters Plan, guide the City through Georgia EPD and USACE Permitting, and are responsible for all MS4 reporting permitting. Since 2012, we have successfully managed 105 Completed Stormwater Capital Projects and 888 Completed Stormwater Work Orders, giving Lowe firsthand knowledge of the type of service that is beneficial to a utility. Dunwoody I has 11,000 structures, 9,000 conveyances, 190 detention ponds and We have also managed the city through two successful NPDES Stormwater Management Program Permit Updates and fourAnnual Permit Reports. Lowe Engineers continues to address the six Minimum Control Measures required by NPDES MS4 through 32 Best Management Practices. Our direct interactions with EPD Regulators on a regular basis provide Lowe with the experience to efficiently accomplish permitting needs in a cost effective manner Reference: Michael Smith Public Works Director, City of Dunwoody Michael.Smith@dunwoodyga.gov 678.382.6852 E-1 City of Brookhaven Stormwater Utility Management Brookhaven, GA Lowe has been managing the Stormwater Infrastructure in Brookhaven since the city incorporated in 2012. The City bound- aries cover 12 square miles just north of Atlanta (inside the perimeter). Since incorporation, the City has implemented a variety of new stormwater programs through Lowe's employees, including major stormwater utility contracts covering drainage system inventory, maintenance, and construction. For the City, Lowe performs policy development, manages rate structure analysis, uses GIS and condition assessment to prioritize projects, manages multiple work crews and construction contracts, develops annual budgets, manages FEMA updates, serves as the Certified Floodplain Manager, completes Watershed Studies, guides the City through Georgia EPD and USACE Permitting, and are responsible for all MS4 reporting/permitting. Brookhaven has 10,200 structures, 10,100 conveyances, 340 detention ponds and 180 miles of pipe in the system. In 2013 and 2014, Lowe completed 124 stormwa- ter related work orders. As managers and operators of the Stormwater Utility, Lowe continues to complete and manage all responsibilities of the department and understands the needs of a stormwater utility. The stormwater services program includes the execution of tasks associated with the implementation of the N PDES MS4 Phase II Stormwater Discharge Permit for the City. Lowe accomplishes the City's MS4 requirements by addressing the six minimum control measures in the NPDES permit through 32 Best Management Practices. The firm continues to find the balance between operation and environmental responsibility for the City, by adopting permit practices that are financially responsible, conductive to City operations, and that serve to better protect the environment. Reference: Christian Sigman City of Brookhaven, 404-637-0460 Drew Valley Detention Pond Z Br ch-v_�n t4h Pnodly Storm Structures i ComayancH ... Via.. DeKalb County MS4 Inspections Atlanta, GA Lowe has been selected to perform stormwater infrastructure inspections for DeKalb County in support of its MS4 permit activities at various locations in the County. Lowe is in the third year of a 3 year contract and will be inspecting approximately 11,000 structures and conveyances per year. Services include field visits, data collection, and condition photos that are up- loaded into the DeKalb County System. Dates of Service: 2015 - 2018 Reference: DeKalb County Angel Jones Roads and Drainage 404.297.4464 darjones@dekalbcountyga.gov City of Union City Public Works Union City, GA Program and Project Management The primary task for this project is to provide cient project management to the project thereby minimizing the risk to the project's scope, schedule and budget. Lowe has been responsible for project tasks from Design to Construction since 2010. Major project tasks include: Consultant selection and management Contract procurement and management Concept Report review and approval Responsible for reviewing: Survey, Environmental documents, Preliminary, ROW, and Final Plans, and Construction Contracts and agreements Responsible for management of ROW acquisition, if applicable Provides monthly summary and status report on all of the above activities Representative for the City at all meetings as required during the project MS4 Inventory and Inspection Lowe is managing stormwater infrastructure inventory and inspections for Union City in support of its MS4 permit activities at various locations in City. Lowe staff inventoried and inspected over 600 structures and provided a GIS database. Services include field visits, data collection, and condition photos that were uploaded into the Union City GIS. Reference: Lonnie Ferguson Public Services Director 770.515.7877 Iferguson@unioncityga.org 10 4 1 R=P 17-PWO5 HOME OF ' UNA I I--4TO N ESTABLISHED 2006 CITY OF MILTON DISCLOSURE FORM MUST BE RETURNED WITH PROPOSALS This form is for disclosure of campaign contributions and family member relations with City of Milton officials/employees. Please complete this form and return as part of your RFP package when it is submitted. Name of Consultant Lowe Engineers Name and the official position of the Milton Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.) N/A List the dollar amount/value and description of each campaign contribution made over the past two (2) years by the Applicant/Opponent to the named Milton Official. Amount/Value Description Please list any family member that is currently (or has been employed within the last 12 months) by the City of Milton and your relation: 6 1 RFP 17-PW05 MUST BE RETURNED WITH PROPOSALS CONTRACTOR AFFIDAVIT AND AGREEMENT STATE OF GEORGIA CITY OF MILTON By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established inn-(-.(-,. A. R 13-1 (1_91 , R irfhPrmnra the inn+r f -r ,A I!! continue- to use the fcdc •I work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: 157281 eVerify Number 10/08/08 Date of Authorization Lowe Engineers Name of Contractor City Engineer Services Name of Project City of Milton Narne of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on, �, 201ra in �di}y), __(state). Signature of Authorized Officer or Agent Sally Riker Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF 201. 2Z., NOTARY PUBLIC III ijjj� [NOTARY SEAL] `��®�1�,�.o B°°o �Q .�ONSSI n01y �e C" `®�sY%�� My Commission Expires: Q O O ST��•'494 o$6o�®°a�O000 ''ooe00000ao°°°� 5 1 R1 --P 17-PW05 HOME OF ' M 0LTI ESTABLISHED 2006 RFP# 17-PWOS PROPOSAL LETTER (Bidder to sign and return with proposal) We propose to furnish and deliver any and all of the deliverables and services named in the Request for Proposal (RFP) - City Engineer Services It is understood and agreed that we have read the City's specifications shown or referenced in the RFP and that this proposal is made in accordance with the provisions of such specifications. By our written signature on this proposal, we guarantee and certify that all items included meet or exceed any and all such City specifications. We further agree, if awarded a contract, to deliver goods and services which meet or exceed the specifications. The City reserves the right to reject any or all proposals, waive technicalities, and informalities, and to make an award in the best interest of the city. PROPOSAL SIGNATURE AND CERTIFICATION I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign for my company. I further certify that the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et. seq. have not been violated and will not be violated in any respect. .) 1 Authorized Signature--" _ Date 4/8/17 Print/Type Name Sally Riker Print/Type Company Name Here_ Lowe Engineers -cv=C. NA I LTONII� ib•NCISHf � ,.. ACKNOWLEDGEMENT RECEIPT OF ADDENDUM #1 RFP 17-PW05 Upon receipt of documents, please email, fax or mail this page to: City of Milton Attn: Honor Motes, Purchasing Office 2006 Heritage Walk Milton, GA 30004 Phone: 678-242-2500 Fax: 678-242-2499 Email: honor.motes,- cityofmiltonga us I hereby acknowledge receipt of documents pertaining to the above referenced RFP. COMPANY NAME: Lowe Engineers CONTACT PERSON: ion Drysdale, PE ADDRESS: 990 Hammond Dr., Suite 900 CITY: Atlanta PHONE: 770.857.8400 STATE: GA ZIP: 30328 FAX: 770.857.8401 EMAIL ADDRESS: jon.drysdale@loweengineers.com 5!1/17 Signature Date ADDENDUM #1 RFP 1 7-PW05-Addendum # 1 No Text 2017 Fee Schedule STAFF CATEGORY HOURLY BILLING RATES Principal $250 Senior Project Manager $175 Senior Project Specialist $220 Project Manager $150 Senior Project Engineer $115 Project Engineer $95 Design Engineer $80 Senior Geospatial Analyst $105 Geospatial Analyst $80 Senior GIS Technician $105 GIS Technician $80 Senior Technician $100 Senior Data Analyst $125 Technician $80 Professional Land Surveyor $200 Survey Supervisor $120 Field Supervisor $95 Survey Crew (3 person) $165 Survey Crew (2 person) $135 Survey Crew (1 person) $90 Scanner Field Crew $250 Scanner Technician $100 Unmanned Aerial Vehicle (UAV) $200 UAV Data Processing $100 Research $85 Clerical $65 Expenses Cost plus 10% Updated on 9/10/2017 \1 •• ® . r -® • r ® _ ®® ® _. v� .ER: EXHIBIT "C" Scope of Work Consultant shall provide standard NPDES/MS4 program management services as described in Exhibits A and B. Consultant shall also provide, on an as -needed task order basis, plan review services, supplemental NPDES/MS4 services and miscellaneous engineering support services required by County as described in Exhibits A and B. By default, Consultant shall determine the staffing appropriate to each type of work and task, as generally suggested by Consultant's Revised Cost Proposal dated August 17, 2017, found in Exhibit "B." Subject to reasonable limits on availability, Consultant shall make available its staff at all grade levels at the hourly rates set forth in Exhibit "B" for services upon request of the City. 6 1 RFP 17-PW05 E x�, bl� p MUST BE RETURNED WITH PROPOSALS CONTRACTOR AFFIDAVIT AND AGREEMENT STATE OF GEORGIA CITY OF MILTON By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O_C.G_A. F, 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91 (b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: 157281 eVerify Number 10/08/08 Date of Authorization Lowe Engineers Name of Contractor City Engineer Services Services Name of Project City of Milton Name of Public Employer I hereby declare under penalty of perjury that the foreW true and correctExecuted on—�-, 20 1'—j in f A (state). Signature of -Authorize d Officer or Agent Sally Riker Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF 201 NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: STATE OF COUNTY OF EXHIBIT "E" SUBCONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10- 91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with Lowe Engineers, LLC (name of contractor) on behalf of the City of Milton, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub -subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub -subcontractor to the contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice that a sub -subcontractor has received an affidavit from any other contracted sub -subcontractor, the undersigned subcontractor must forward, within five (5) business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number Date of Authorization Name of Contractor City Engineering Services Name of Project City of Milton, Georgia Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on , 20 in (city), (state). Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF , 20 NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: EXHIBIT "F" The following individuals are designated as Key Personnel under this Agreement and, as such, are necessary for the successful prosecution of the Work: See Exhibit B. TO: FROM: AGENDA ITEM: MEETING DATE: "'r, MILTON ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM City Council DATE: September 5, 2017 Steven Krokoff, City Manage Approval of a Task Order to Provide Freemanville at Providence Right of Way Services. Monday, September 11, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (APPROVED NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (,YES () NO CITY ATTORNEY REVIEW REQUIRED: (,kIYES () NO APPROVAL BY CITY ATTORNEY: (,J/PPROVED () NOT APPROVED PLACED ON AGENDA FOR: 00100111 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: Sara Leaders, PE, Transportation Engineer Date: Submitted on September 5, 2017 for the September 11, 2017 Regular City Council Meeting Agenda Item: Approval of a Task Order to Provide Freemanville at Providence Right of Way Services _____________________________________________________________________________________ Project Description: The City is requesting right of way acquisition services for the Freemanville Road at Providence Road roundabout project. The services to be provided under this task order are for an estimated 15 parcels and includes coordination, determination of value, negotiation, and closing documents. Procurement Summary: Purchasing method used: Task Order Related to Original RFP Account Number: 300-4101-541401703 Requisition Total: $65,000 Vendor: BM&K, PC Financial Review: Bernadette Harvill, 9/6/2017 Legal Review: Jarrard & Davis, LLP – Sam VanVolkenburgh, 7/20/2017 Attachment(s): Task Order "it ES 1BUb IED iwb TASK ORDER TO PROVIDE RIGHT OF WAY ACQUISITION SERVICES FOR FREEMANVILLE RD AT PROVIDENCE ROAD ROUNDABOUT PROFESSIONAL SERVICES AGREEMENT FOR PROGRAM MANAGEMENT SERVICES THIS TASK ORDER between the parties is entered into pursuant to the above -referenced Professional Services Agreement (RFQ #17-PW01), incorporated herein by reference, and shall serve as authorization by City of Milton to BM&K, P.C. (referred to herein alternately as "Consultant" and "BM&K") to perform the services described herein pursuant to the terms and conditions, mutual covenants and promises provided herein and in the Professional Services Agreement. NOW, THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein, and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties do mutually agree as follows: Description of Services: The City is requesting right of way acquisition services for the Freemanville Road at Providence roundabout project. The services to be provided under this task order are for an estimated 15 parcels as shown on the map attached as Exhibit "A" and includes coordination, determination of value, negotiation, and closing documents. A detailed scope of work for the right of way services is attached as Exhibit "B". Timing: This task order will be completed within 9 months of notice to proceed by the City. Compensation: This task order shall not exceed $65,000 based upon the rates that are part of the Agreement. Attachments: Exhibit "A" Property owner map Exhibit "B" Right of way scope Approved by City Council Mayor Date See following page for additional signatures 2006 Heritage Walk Milton, GA 30004 P: 678.242.25001 F: 678.242.2499 info—scityofmiltonga.us I www.cityofmiltonga.us 0000 M1ITo�\ft ESTAKN IED 2006 CITY OF MILTON: By: Title: Name: Date: CONSU NT: B Title:1,7�1,� Name: Date: 2006 Heritage Walk Milton, GA 30004 P: 678.242.2500 F: 678.242.2499 info Ccityofmiltonga.us I www.cityofmiltonga.us No Text I W14 26 11 9.1 vain SCOPE OF SERVICES FOR RIGHT OF WAY ACQUISITION SERVICES General Conditions: A. The consultant shall attend periodic meetings with the city regarding the status of the right of way acquisition tasks. B. The performance of all right of way services will be in full compliance with Title 49 Code of Federal Regulations, Part 24, Title 23 Code of Federal Regulations, Part 710, the Federal Uniform Act, all State Laws addressed in Georgia Code 22 and 32, and in accordance with the GDOT's Right of Way Manual of policies and procedures. C. Fees for acquisition/negotiation to be determined from rates in agreement and based on type of interest in property. D. Fees for valuation to be determined from rates in agreement and based on level agreed upon by the city. Pre -Acquis ilio n Any pre-acquisition activities shall be in conformance with Federal regulations. Services may include, but are not limited to the following: Coordination services A. This includes all pre-acquisition and acquisition coordination with the city B. Coordination may include but not limited to review plans, coordinate plan revisions, review titles, attend meetings, prepare property management forms, prepare status reports, meet with appraisers to ride project, assign appraisals and monitor appraisals Determination of Value A. Prepare a detailed right of way cost estimate in spreadsheet format to be submitted to city B. Provide Project Inspection Checklist with recommendations on level of appraisal for each parcel C. City will make determination of actual level of appraisal for each parcel a. Appraisal services determine market value of the unencumbered fee simple interest, easements and any other interests in the part taken plus any consequential damages, offset to the extent of special benefits in accordance with State law. The services to be performed by the consultant may include Self Contained Appraisals at levels to be determined by the city. The appraisals shall be prepared in conformance with Federal regulations. Individual appraisal reports shall be provided on the GDOT approved appraisal format. Additionally, the appraisals will be prepared in conformance with the Uniform Standards of Professional Appraisal Practice (USPAP) and in accordance with the Code of Ethics of the Appraisal Institute. D. Some parcels may require additional reports to determine costs to cure for items such as septic systems, parking, and trade fixtures. The fees for these additional reports will be included as determined by the City at the rates that are part of the agreement. Coordination of Title Services and Reports A. Consultant will coordinate with City Attorney for title services. Consultant will provide all applicable project and parcel information and request for updates to title as needed. City Attorney will provide the actual title services and reports. Schedule and Conduct Right of Way Property Owners Meeting A. In coordination with city if required Nel4otiation: Negotiation services are for the acquisition of right of way and easements. The services to be performed by the Consultant at the rates in the agreement for type of interest and includes, but is not limited to the following: Negotiation Package A. Upon receipt of approved appraisals or cost estimate from the City, the Consultant shall prepare negotiation packages for owners to include the following: 1. Brochure entitled "What Happens When Your Property Is Needed for a Transportation Facility" 2. Receipt for Brochure 3. Offer Letter 4. Option & Plats 5. Statement of Estimated Values 6. Letter of Availability of Incidental Payments 7. Copies of plans with right-of-way and easements highlighted Negotiation Activity A. The Consultant should make all offers to purchase the required right of way and/or easements along with any other required payments to owners, tenants, or other parties having an approved monetary interest. All offers and benefits will be explained in detail and negotiation activities will be conducted in accordance with federal guidelines. Negotiation Activity shall include the following: 1. All owners should be contacted in person, if possible, at a time and place convenient to the owner. There shall be a sufficient number of personal contacts with each owner, in an attempt to secure a property settlement through negotiations, unless it is clearly apparent that continued negotiations would be unproductive. 2. The Consultant shall provide and explain to owners appropriate right of way plan sheet(s), cross-sections, driveway profiles and other construction information as requested by owners. 3. The Consultant will NOT provide owners with Appraisals under any circumstance, unless City gives permission. 4. Review and confirm with owner the accuracy of all information stipulated in the Preliminary Title Report. 5. If a settlement is reached at the offer amount, the Consultant will submit an option to the City for approval. If a counter offer is submitted by a property owner, Consultant will provide the necessary written justification for all approved settlements to designated official with the City. Under no circumstances will the Consultant have the authority to accept a settlement on behalf of the City, either monetarily or contractually. 6. Once an approved Option is obtained, Consultants must submit approved option along with all required supporting documentation to the City. 7. If a negotiated settlement cannot be reached, the Consultant shall turn the file over to the City for further action. B. The Consultant shall prepare and maintain a legible negotiation record on each property interest on which negotiation was attempted. The record should include the following: 1. Dates of negotiation or contact 2. Place of contact 3. Persons present 4. Offers made 5. Explanation of Right of Way and Construction plans 6. Counter-offers and recommendations regarding those counter-offers 7. Reasons why settlements could not be reached (if required) 8. Feedback and concerns from the property owner 9. Description of title problems and how they were solved (if required) 10. Signature of the negotiator for settled interests 11. Any other data pertinent to the negotiations 12. All related correspondence and reports in connection with and incidental to the parcel Individual Parcel Files A. The Consultant shall prepare and maintain individual parcel files which includes the following: 1. Title reports 2. Appraisal reports /Approved cost estimates 3. Copies of all negotiation records 4. All required forms executed by property owners 5. Copies of all correspondence B. Files shall be available at any time for inspection by the City. All such information is the property of the City and shall be immediately delivered to the City upon request. Any information and/or knowledge gained from the appraisals, the acquisition and relocation on this project shall be kept confidential and not publicly disclosed without prior written authorization by the City. Closings Consultant will coordinate with City Attorney on parcel closings. City Attorney will perform closings. Consultant may be asked to attend closings if needed. Consultant will provide City Attorney with documents for closing of each parcel on the appropriate instruments/forms including: 1. Right -of -Way Deed/Pennanent Easement/Temporary Easement/Driveway Easement 2. Settlement and Disbursement Statement 3. IRS 1099-5 Form 4. Owner's Affidavit 5. Final Title Certificate 6. Lien Releases Condemnations Consultant will coordinate with City Attorney on parcel condemnations. A. The City will authorize the tasks of coordination and petition preparation that will be based on rates in agreement MILTON'lP ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE • 5tember 6, 2017 FROM: Steven Krokoff, City Manage AGENDA ITEM: Approval of a Construction Services Agreement between the City of Milton and Ed Castro Landscape, Inc. for the Construction of a Patio and Landscape Improvements for Fire Station 41. MEETING DATE: Monday, September 11, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (4,APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (4,'%ES () NO CITY ATTORNEY REVIEW REQUIRED: (IES () NO APPROVAL BY CITY ATTORNEY: (,APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: Matthew Fallstrom- Capital Projects Manager Date: Submitted on September 6th for the September 11th Regular City Council Meeting Agenda Item: Approval of a Construction Services Agreement between the City of Milton and Ed Castro Landscape, Inc. for the Construction of a Patio and Landscape Improvements for Fire Station 41. _____________________________________________________________________________________ Project Description: The general scope of work will consist of demolition of concrete curb and gutter and parking lot, slight grading, installation of landscaping, and construction of a concrete patio for fire station 41, 12670 Arnold Mill Road. Procurement Summary: Purchasing method used: 3 Written Quotes ($5,000-$49,999) Account Number: 100-3510-522240000 Requisition Total: $ 11,468.69 Vendor DBA: Other quotes or bids submitted (vendor/$): Vendor/Firm Quote/Bid Ed Castro $11,468.69 Tri Scapes $19,700.00 PerryScapes & Ace Paving $No BId Financial Review: Bernadette Harvill, 9/6/2017 Legal Review: Jarrard & Davis, LLP – Sam VanVolkenburgh, 8/24/2017 Attachment(s): Construction Services Agreement. HOME OF F BEST' PALn OF LIFF IN GfORGIA' MILTON ESTABLISH EA 2OW Fire Station 41 Patio and Landscape Project This Construction Services Agreement (the "Agreement") is made and entered into thisday of 0" , 201_7 (the Y "Effective Date"), b and between the CITY OF MILTON, GEORGIA, a municipal corparcan of the State of Georgia, acting by and through its governing authority, the Mayor and Milton City Council, located at 2006 Heritage Walk. Milton, Georgia 30004 (hereinafter referred to as the "City"), and Ed Castro Landscape Inc., a Georgia Corporation, having its principal place of business at 1125 Old Ellis Road Roswell, Georgia 30076 (hereinafter referred to as the "Contractor"), collectively referred to herein as the "Parties". WITNESSETH THAT; WHEREAS, the City desires to retain a contractor to perform services for the construction of a Project (defined below); and WHEREAS, Contractor has represented that it is qualified by training and experience to perform the Work (defined below) and desires to perform the Work under the terms and conditions provided in the Contract Documents (defined below), NOW THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties hereto do mutually agree as follows: Section 1. Contract Documents: This Agreement along with the following documents, attached hereto (except as expressly noted otherwise below) and incorporated herein by reference, constitute the Contract Documents: A. Scope of Work, attached hereto as "Exhibit A"; B. Insurance Certificate, attached hereto as "Exhibit B"; C. Contractor Affidavit, attached hereto as "Exhibit C"; D. Subcontractor Affidavit, attached hereto as "Exhibit D"; and E. City of Milton Code of Ethics (codified in the official Code of the City of Milton). In the event of any discrepancy among the terms of the various Contract Documents, the provision most beneficial to the City, as determined by the City in its sole discretion, shall govern. Section 2. The Work: The general description of the project is as follows: demolition of concrete curb and gutter and parking lot, slight grading, installation of landscaping, and construction of a concrete patio for Milton Fire Station 41, 12670 Arnold Mill Road, Milton., GA (the "Project"). The Work to be completed under this Agreement (the "Work") includes, but shall not be limited to, the work described in the Scope of Work provided in "Exhibit A", attached hereto and incorporated herein by reference. The Work includes all material, labor, insurance, tools, equipment, machinery, water, heat, utilities, transportation, facilities, services and any other miscellaneous items and work reasonably inferable from the Contract Documents. The term "reasonably inferable" takes into consideration the understanding of the Parties that some details necessary for proper execution and completion of the Work may not be shown on the drawings or included in the specifications or Scope of Work, but they are a requirement of the Work if they are a usual and customary component of the Work or are otherwise necessary for proper and complete installation and operation of the Work. Contractor shall complete the Work in strict accordance with the Contract Documents. Section 3. Contract Term; Termination: Contractor understands that time is of the essence of this Agreement and warrants and represents that it will perform the Work in a prompt and timely manner, which shall not impose delays on the progress of the Work. Contractor shall commence Work pursuant to this Agreement on or before the start date to be specified on a written "Notice to Proceed" issued by the City and shall fully complete the Work within 10 business days of the start date specified in the "Notice to Proceed". The City may terminate this Agreement for convenience at any time upon providing written notice thereof to Contractor. Provided that no damages are due to the City for Contractor's breach of this Agreement, the City shall pay Contractor for Work performed to date in accordance with Section 5 herein. Section 4. Work Chanes: Any changes to the Work requiring an increase in the Contract Price (defined below) shall require a written change order executed by the City in accordance with its purchasing regulations. Section 5. Compensation and Method of Payment: The total amount paid under this Agreement as compensation for Work performed and reimbursement for costs incurred shall not, in any case, exceed $11,485.69 ("Contract Price"), except as outlined in Section 4 above. The compensation for Work performed shall be based upon a flat fee, and Contractor represents that the Contract Price is sufficient to perform all of the Work set forth in and contemplated by this Agreement. Contractor shall take no calculated risk in the performance of the Work. Specifically, Contractor agrees that in the event it cannot perform the Work within the budgetary limitations established without disregarding sound principles of Contractor's industry, Contractor will give written notice thereof immediately to the City. City agrees to pay Contractor for the Work performed and costs incurred by Contractor upon the City's certification that the Work was actually performed and costs actually incurred in accordance with this Agreement. No payments will be made for unauthorized work. Compensation for Work performed and, if applicable, reimbursement for costs incurred shall be paid to Contractor upon the City's receipt and approval of invoices setting forth in detail the Work performed and costs incurred, along with all supporting documents required by the Contract Documents or requested by the City to process the invoice. A single invoice shall be submitted upon completion of the Work and shall be accompanied by a Waiver and Release upon Final Payment procured by the Contractor from all subcontractors in accordance with O.C.G.A. § 44-14-366. Section 6. Covenants of Contractor: A. Ethics Code, Conflict of Interest. Contractor agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics or any other similar law or regulation. Contractor certifies that to the best of its knowledge no circumstances exist which will cause a conflict of interest in performing the services required by this Agreement. Contractor and the City acknowledge that it is prohibited for any person to offer, give, or agree to give any City employee or official, or for any City employee or official to solicit, demand, accept, or agree to accept from another person, a gratuity of more than nominal value or rebate or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. The Contractor and the City further acknowledge that it is prohibited for any payment, gratuity, or offer of employment to be made by or on behalf of a sub - consultant under a contract to the prime Contractor or higher tier sub -consultant, or any person associated therewith, as an inducement for the award of a subcontract or order. B. Expertise of Contractor; City's Reliance on the Work. The Contractor acknowledges and agrees that the City does not undertake to approve or pass upon matters of expertise of the Contractor and that, therefore, the City bears no responsibility for Contractor's Work performed under this Agreement. The City will not, and need not, inquire into adequacy, fitness, suitability or correctness of Contractor's performance. The Contractor acknowledges and agrees that the acceptance or approval of any Work by the City is limited to the function of determining whether there has been compliance with what is required to be produced under this Agreement and shall not relieve Contractor of the responsibility for adequacy, fitness, suitability, and correctness of Contractor's Work under professional and industry standards. C. Contractor's Reliance on Submissions by the City. Contractor must have timely information and input from the City in order to perform the Work required under this Agreement. Contractor is entitled to rely upon information provided by the City, but Contractor shall be required to provide immediate written notice to the City if Contractor knows or reasonably should know that any information provided by the City is erroneous, inconsistent, or otherwise problematic. D. Contractor's Representative: Meetings. Lu�74-'1 (7 11NSERT NAMEI shall be authorized to act on Contractor's behalf with respect to the Work as Contractor's designated representative. Contractor shall meet with City's personnel or designated representatives to resolve technical or contractual problems that may occur during the term of this Agreement at no additional cost to City. E. Independent Contractor. Contractor hereby covenants and declares that it is engaged in an independent business and agrees to perform. the Work as an independent contractor. The Contractor agrees to be solely responsible for its own matters. relating to the time and place the Work is performed and. the method used. to perforin such Work; the instrumentalities, tools; supplies, and/or materials necessary to complete. the. Work; hiring and payment .of subcontractors, agents, or employees to complete the Mork, inOuding cormpliance with Social Security, withholding; and. all other regulations governing such matters. Any provisions of this Agreement that may appear to give the City the'right to :exercise a measure of control over such services will be deemed to mean that. Contractor shall. follow the directions of the City with. regard: to the results of such services. only. Inasmuch as the City and the Contractor:are independent.of each other; neither has the. authority to bind the other to. any third person or otherwise to act in. any way as the representative of the.other, unless otherwise expressly agreed to in waiting signed by both Parties hereto. The Contractor agrees not to represent itself as the.. City's agent for ariy purpose to any party .or to allow any employee of the Contractor to do so, unless specifically authorized, in advance and in writing, to do so, and -then. only for the limited purpose. stated.in such authorization. The Contractor shall .assume. full liability for any contracts or .agreements the Contractor enters into on behalf of the, City without the express knowledge and prior written. consent of the City. F. Responsibility of Contractor and Indemnification of City. Contractor coVenants and. agrees to take andassume all. responsibility.for the Work rendered in connection With this Agreement. -Contractor shall bear all losses and damages directly or indirectly resulting to it and/or the City on account of the performance or character. of the Work rendered pursuant to this.Agreement. Contractor shall:defend, indemnify,.. and hold harmless the City and the C:ity's elected and appointed officials, officers, boards, commissions,. employees, representatives, consultants, sery an.ts;. agents, attorneys. and volunteers ('individually an "Indemnified Party" and collectively "lndemnifted Parties:") from and. against any :and all claims, suits, actions, judgments; injuries, damages, losses, costs, expenses anal liability:of any kind whatsoever, including, but not limited to;attorney's fees and costs .of defense (``Liabilities"), which may arise from of be the result. of a. willful, negligent, or tortious act or oinission arising out of the -Work, performance of contracted services;:or. operations by the. Contractor, any subcontractor; anyone directly or indirectly employed by the Contractor or subcontractor, or. anyone .for whose. acts the Contractor or subcontractor maybe liable, regardless of whether or not the negligent uel oromission is caused in. part by a party indemnified hereunder. This .indeinnity obligation does not include Liabilities caused .by or resulting from the sole: negligence .of.an Indemnified Party. Such obligation shall notbe construed. to negate, 'abridge, .or otherwise: reduce;any other right or obligation of.indemnity which would otherwise.exist as. to :arty party.or person described:.in this.provision. This obligation to indemnify, defend; and hold harmless the Indemnified Party(ies) shall survive expiration or termination of this Agreement; provided that the claims are based upon or arise out of actions or omissions that occurred during the. performance of this Agreement. G. Insurance. Contractor shall have and maintain. in full force and effect for the duration of this Agreement, insurance of the types and. amounts approved by the City,. as shown .on Exhibit "B", attached hereto and incorporated herein by .reference. Contractor shall also:ensure that any subcontractors arecovered by insurance policies meeting the requirements specified herein: and provide .proof of such coverage. As it relates to any,general liability, automobile liability or umbrella policies, andexcept. where .such requirement is specifically,,valved. in writing by the City,. Contractor shall ensure that its insurer waives alt rights of subrogation against the City for losses arising from Contractor's Work and that the. City and its officials; employees. or:agents areMarned as additional' insureds. H. Assignment of Agreement. The Contractor covenants and agrees not to assign or transfer any interest in; nor delegate any duties .of, this Agreement, without the prior express written consent of the City. I. Employment of Unauthorized. Aliens _Prohibited -- E-Veri�h,,4ffldavit. Pursuant to O.C.G.A: § 13-10-91, the City shall not enter into a contract for the physical perfonnance`of services unless: (1 } the. Contractor shall. provide evidence on City provided fortes, attached hereto as "Exhibits.. "C and "Y' (affidavits to be: sworn under oath under criminal penalty of false swearingpursuant to O.C.G.A. § 3 d-10-71), that it and its subcontractors..lbave registered with, are authorized to use and.use the:federal work authorization program. Commonly known as E -Verify; or any subsequent replaccinent .program, in accordance with the applicable provisions a€id.deadlines established in O.C.G.A. § 13-10=91, and that they will: continue to use the federal work. authorization program throughout the contract'period, or (2) the Contractor provides evidence that it is not required to provide an affidavit because it is an indh!idual licensed pursuant to Title 25 or Title 43 or by the State Bar of Georgia and is in good standing. The; Contractor hereby verifies that it has, prior to executing:: this Agreement, executed a notarized affidavit, .the form of which is provided -in "Exhibit. C", and submitted such. affidavit to City or. provided the. City with evidence. that itis not required. to .provide such an affidavit :because it is an..rndividue licensed and in good standing as noted in. subsection (2) above. Further:, Contractor hereby agrees to comply with the requirements of the federal Immigration Reform and Control Act of 1986 {IBCA}, P.L. 99=603; O.C.G.A. § 1.3=10791 and Georgia Department of Labor Rule 300-10-1-.02. In the event the Contractor contracts with any subcontractor(s) its connection with the covered contraut, the Contractor agrees to secure frim such subcontractor(s) attestation of the subcontractor's compliance with O.C.G.A. § 13-10-91 and Rule 30.0.40-1-.02. by the subcontractor's execution. of the: subcontractor affidavit, the forni of which is attached hereto as "Exhibit D", which subcontractor affidavit shall. become part of the contractorisubcontractor agreement, or evidence that the .subcontractor isnot required to. provide such .an. affidavit because it. is licensed and in good standing as noted in subsection (2) above, .If a subcontractor affidavit.is obtained, Contractor agrees .to provide a completed copy to the. City within five (5) business days of receipt. The Contractor and Contractor's subcontractors shall retain all d.ocutnents and records of their respective verification process for a period of fine (S) years following completion of the contract. Contractor agrees. that the employee-number category designated below is applicable to the: Contractor. [Information only required if a contractor affidav t.is required pursuant to O? C.G.A.:§ 1.3-10-91.] C"l ll: t:°iti [ t I.? 500 or more einployees. 100 or nnore employees.. Fewer. than 1.00 employees. Contractor hereby agrees that, in the event Contractor employs or contracts with.any subcontractor(s) in connection with this Agreenient .and where the subcontractor is required to provide. an :affidavit pursuant to O.C.G.A. § 13-10�9I, the Contractor will secure from the subcontractor(s).such subco►ttractor(s') indication of the abo4e.employee=number ca..tegary that is applicable% to the subcontractor. The above requirementsshall be in additionto the requirements of State and federal law, and shall be construed to be in conformity with those laws. J.. Confidentiality. Contractor acknowledges that it may receive confidential information of the City and. that it will protect the confidentiality of any suchconfidential information and will require any of its.. subcontractors,.contractors, and/or staff to likewiseprotect: such confidential information. K. Licenses, Certifications and Permits. Contractor covenants and declares that it has:obtained.and will maintain all diplomas, certificates, licenses, permits, or the..like required of the Contractor by any and all national,. state, regional, county or local boards, agencies, commissions, cormiuttees or.other regulatory bodies in order to perform the Work. The Contractor shall secure and pay for the building permit and other permits and governmental, fees,. licensesand inspections necessary or customarily secured for proper execution and.cosnpletion of the Work.. L. Authority to Contract.. 'Ilse individual executing .this Agreement on Behalf of Contractor covenants and declares that it. has obtained all necessary approvals of its board. of directors, stockholders, general partners, limited partners,. or similar: authorities to simultaneously execute and bind Contractor to the terms of this Agreement, if applicable. M. Ownershi12 of Work. All reports; designs, drawings, plans, specifications, schedules, work product, and other materials, including those in electronic forum,. prepared or in the process of being prepared for.the Work ("Materials") shall be the property of the City.; and the City shall be entitled.to full access and copies of all such Materials intlie form prescribed by `the City. Any and all. copyrightable subject matter in all Materials is: hereby assigned to' the .City; and the.Contractor agrees to execute any.additional documents.that may be necessary to evidence such assignment. N, Nondiscrimination. In accordance with Title Zr:I of the Civil .Rights Act of 1954, as amended, 42 U.S.C. § 200.0d, section 303. of'the Age Discriminat on-Act of 1975, as. amended, 42 U.S.C. § 6102—section 202 of the Americans with Disabilities Act. of 1.990, 42. U.S.C. § 12132, .and all other. provisions of Federal law, the .Contractor agrees that, during performance of this.Agreeinent, Contractor, for itself, its.-assignees. and successors, in interest,..wili not discriminate against any employee.ar applicant for employment; any subcontractor;. or any supplier because of race, color, creed,.national origin, gender, age.or disability. in addition, Contractor agrees to comply with all applicable implementing.regulations and shall include the provisions of this. paragraph in every subcontract for services contemplated. under this Agreement. Section 7. I, inal Proleet Documents• Wurrxrit Prior to final payment, Contractor shall deliver to City copies of any as-built drawings, operations,. and maintenance manuals., and. any.other pertinent documents relating to.the..construciion and operation of the Work that is .not otherwise in the possession .of the City. Contractor shall repair or replace all. defects. in materials, equipment, or workmanship appearingwithin one (1). year froth the date of completion at. no: additional cost to the City. Section 8. Miscellaneous A. Complete Apreeinent;. Counterparts; Third Party. Rights.. '.Phis Agreement, including all of the Contract Documents, constitutes the complete agreementbetween.the Parties. and supersedes. any. and all other agreements, either oral.or:.in writing, between the Parties with respect to the subject matter.of this Agreement. This Agreement may he executed in any ,number of counterparts, each o.f which.shal.l be deemed to be an original,. but. all of which together shallconstitute one: andthe same instrument. This: Agreement shall .be exclusively for the benefit of the Parties and. shall 'not provide any third parties with any remedy; claim, liability, .reimbursement, cause of action or other right. B... Governing Law; Business License; Proper Execution. 'This Agreement shall be governed by and construed .in accordance with.. the laws. of the State of.Georgia without. regard to,.choiceof law principles. Any actionor suit .related to this Agreement. shall be brought in the Superior Court of Fulton County,. Georgia or the U.S. District -Court for the Northern District of Georgia.— Atlanta Division, and Contractor submits to the jurisdiction and venueof such court. During the Term of this Agreement, Contractor shall maintain a business license with the City, unless Contractor provides evidence that no such..license:.is required.. Contractor agrees that it will perforin its services in .accordance with .the usual and customary standards of the Contractor's profession or business and in compliance with all applicable federal, state, and. local laws, regulations, codes, ordinances, or orders applicable to. the: Project, including, but not limited to; O.C.G.A. § 50-5.63, any applicable recordsretentionrequirements, and.Georgia's Qpen.Records Act (O.C.G.A. § 50-18-70,:et sect.:). C: Notices.: All notices, requests, demands, writings, or correspondence, -as required by this Agreement, shall he in writingand shall bedeemed received, and shall be effective, when (1) personalty delivered, or (2) on the third calendar day after the postmark date when inailed by certified mail, postage prepaid, return receipt requested, or(3)upon actual delivery when sent via national overnight.commercial can ' -ler to tltc :Party at the addresses first given above oras a.substitute address previously furnished to the other Party by written notice in accordance herewith. D. Waiver5overei Iminunit . No express or implied waiver shall :affect any term or condition other than the one specifted..in such waiver, and.that oneonly to the extent specifically stated. Nothing contained. in. this Agreement shall be construed to be a waiver of the City's sovereign immunity or any individual's qualified.good faithor official immunities. E.. AgEeement Construction arid inte retation• Invalidi of Provisions' Severability. Contractor represents that it hag. reviewed and become familiar with the Contract Documents, the nature and extent :of the Work, work sites), locality; and . all local conditions, -laws and -regulations that in any manner may 'affect cost, progress, performance, or furnishing of the. Work.. Contractor represents that it has given the. Ci[y written .notice of all conflicts; errors.,. or discrepancies. that the Contractor has discovered in the Contract -Documents, and the written: resolution thereof by the City is acceptable to the. Contractor. The Parties hereto agree that, .if an.a biguity or question {if intent .or interpretation arises, this Agreement. is,.to be construed as if the'Parties. had drafted it jointly, as.opposed to being.construed against a Party because it. Was responsible for drafting one or more provisions of the. Agreement. In the ..interest of brevity, the Contract Documents array orilit inodifying words such as. "all" .and "any": and articles such as "the" and "an," but the fact that a modifier or an article is absent frpril one .statement. and.appears in another as not intended to. affect.the:interpretation of Cather statement. Slio.uld:any article(s) or sections) .of this Agreement;. or any part thereof, later be deemed illegal,. invalid or unenforceable by it court of competent jurisdiction; the offending portion of the Agreement should be severed, and the remainder of this Agreement shall .remain in full .force.and effect to the extent possible as if this Agreement had been. executedwrth the invalid. portion hereof eliminated, it being the intention of the Parties that they would have executed the reinaining portion of this Agreement. without.including any such. part, parts, or portions that may for any reason be hereafter declared :invalid. L-T'NVTMI SSA' NVEREOF; the City and the Contractor have executed this Agreement effective.as of tho Bffeetive. Date first. above written. CITY OF NHLTO -, GEORGU Signature - Joe Lockwcod, Mayor [CITY SEAL) Attest: BY: Its: City .Clerk Approved as to form. CONTRACTOR: Ed Castro .an sca a Inc. By,71. a. Its, Presidentl`ce President (Corporatist= [CORPORATE SEALI (required if corporation) Atter itness: a��aean►E� By: C 6 Lee Its: ((Assistant):Corporate Seer Cary if corporation) City Attorney `%XHIBIT A" City of Milton Fire Station 41 Patio and Landscape Installation BIDS DUE Friday August 18th, 2017 by 3:00 pm General Description of Protect Scope: Contractor to bid on the following scope. Contractor is required to visit the site prior to submitting bid to confirm and verify scope. Contractor is responsible for utility locates and coordination of all work. The general scope of work will consist of Demolition of concrete curb and gutter and parking lot, slight grading, installation of landscaping, and construction of a concrete patio for fire station 41, 12670 Arnold Mill Road. Contractor is responsible for utility locates, property owner coordination, erosion and sediment control, and any damages to any property. Contractor will replace in kind all damages on impacted properties. The undersigned, as bidder, declares and represents that it has examined the site of the work and informed himself/herself fully in regard to all conditions pertaining to the place where the work is to be performed, including those conditions affecting the cost of the work and the delivery, handling and storage of materials and equipment. The bidder has examined and read the Bidding Document and has satisfied himself/herself that the Bidding Document is an adequate and acceptable reflection of the work which is required to be performed and that the bidder is willing and able to perform all of the work necessary. The bidder further certifies that no additional information is required to complete the work encompassed by this bid within the cost and schedule established and agreed upon within this bidding document. The bidder proposes and agrees that if this bid is accepted to contract with the City of Milton to provide all construction labor, materials, equipment, products, transportation, and other facilities and services as necessary and/or required to execute and complete the work in full in accordance with the scope of work provided to the full satisfaction of the city. THE BASE BID IS THE AMOUNT UPON WHICH THE BIDDER WILL BE FORMALLY EVALUATED AND WHICH WILL BE USED TO DETERMINE THE LOWEST RESPONSIBLE BIDDER. The base bid may not be withdrawn or modified, except at the request of the city, for a period of sixty (60) days following receipt of the bids. The City of Milton reserves the right to modify the scope of this project at any time. Appropriate compensation for scope changes will be based on a negotiated fee. Note: A separate signed hid document is acceptable in lieu of the below form. Fire Station 41 12670 Arnold Mill Road Dollar Aaunt in Numbers) L�-6�r , {Compo rL��- V (Signature) ig (Printed Name) ; ff to - .r. ij VA D is � mri Al I.N 111�4 i VA D mri No Text A- .2 Flats Dwarf Mundo Grass. B- 1 Wintergreen Barberry 7 gallon minimum. C- 4 Evered Loropetalum 7 gallon. minimum. D- 4 Fortune Tea Olive 7 gallon minimum. E- 1 Carolina Sapphire 7 gallon minimum. F- 20 1 gallon plants (Hosta, Huechera, f=erns, and Japanese Forest Grass). G- 5-7 Boulders. Various Sizes. 1.0 General Conditions a) Construction activity Within 1000 feet on an occupied residence will be allowed Mon. -Fri. between the hours of 7,30 AM and 7:30 PM and Sat. between 8:30 AM and 5:00 PM. Construction activitymore than 1GOO .feet from an occupied residence will be allowed Mon. Fri. between the hours of 7:00 AM and 10:00 PM and Sat. between the hours of 8:30 AM and 6:00 P.M. b) Conf roctor must notify the City of Milton (678) 242-2558,. twenty-four [24) hours prior to beginning construction. cj Burial of materials isnot permitted within the City of Milton. Ail tree debris within the work area shall be properlydisposed of by the .contractor. d) The contractor is responsible for any damaged pfoperty which occurs as a result of this project#. The. contractor shall replace any damaged property at his own expense. Insurance requirements are. included in the Insurance Exhibit. 2.0 Materials, Equipment and Employees a) The contra ctorshall, unless otherwise. specified, supply and pay for oil labor, transportation, materials, tools, apparatus, lights, power, fuel, sohitary facilities and incidentals necessary for the completion of his work; and shall install, maintain and remove .all equipment,. other utensils or things; and be responsible. for .the safe, proper and.lawful construction; maintenance and use of same, and shall construct in the .best and.. mast workmanlike manner, a complete job and everything incidental. thereto,. stated in the specifications, or reasonably implied there from, all in accordance with the contract documents. b) All areas that will. have plant material shall have a:minirhum 6" of top soil./plant mix. Mulch shall match what is currently placed at the fire sfation..All plants must be inspected arid approved by the City Arborist briar to planting. c) No changes shall be made in the Work except upon written approval and change order of the city. d) If at any time during the completion of the:work covered by these contract documents, the conduct of any workman of the various crafts be adjudged a nuisance to: the Dwner or if any workman be considered detrimental to fhe work, the Contractor shall order such parties removed immediately from the site. e) The contractor shall designate a foremonlsuperintendent who shall direct the work. 3.0 Utilities a) The contractor shall be required to coordinate and manage any and. all utility locafes within the scope. of this projecf. 4:0 Performance a) The contractor will adhere.fo all current State and Federal construction safety regulations, including. OSHA regulations. The Contractor wilt conform to MLITCD and the State of Georgia Department of Transportation standards for traffic control.. The Contractor must maintain safe work zone for their employees; pedestrians; and vehicular transportation: All work shall be.inspected and approved by the Cityof Milton Department of Public Works. (MbPW). 5:0 SAFETY REQUIREMENTS a) The Contractor shall. be responsible for the entire site and. the construction of the same and provide all the .necessary protections. as required .by 1aws.or ordinances: governing such conditions and. as required by the Owner or Designer. He shall beresponsible for any damage to the owner's property or that of others on the job, by himself, his personnel. or his subcontractors, -and shall make good such damages.. He shall be responsible for and pay for any claims against the. Owner. arising from such: damages. bj The Contractor shall provide all necessary safety measures for the protection of all persons on the work. Contractorshall clearly mark or post signs warning of Hazards existing, and shall barricade excavations and similar hazards. He. shall protect against damage or injury resulting from. falling materials and he shall maintain all protediv.e devices and signs throughout the progress.of the work. 6.0 CODES, PERMITS AND INSPECTIONS a) The Contractor:shall obtain the required permits,. if required, give all notices, and comply with diI laws, ordinances, codes, rules and regulations bearing on the: conduct of the work under this contract. If the Corrtrgcfar observes that the drawings and specifications are at variance therewith, he shall promptly notify the.. Designer in writing. If the Contractor performs any work knowing .it to be cpntrary to such lowsi`ordinances, codes, rules and regulations, and without such notice to the Owner, heshall gear all cost. arising there from. 7.0 CLEAN UP a) The Contractor sholl:keep the sites and s.urro:unding..area reasonably free from rubbish of ail times and shall remove debris from the site from time to time or when directed to do so by the Owner. Before final inspection and acceptance of the project, the Contractorsholl thoroughly clean the sites, and completely prepare the project and site. for use by the Owner. 8.0 Schedule a) Project shall start within 2 Weeks of date of award rand be corrmpleted in satisfactory manner, as deemed by MDP W, must becompleted by: September 271h. insurance Exhibit (1) Requirements: The Contractor shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to properfy which. may arise from or'in connection.with the . performance of the Workby the Contractor, its agents, representatives, employeesor subcontractors. All policies shall be subject to approval by the City Atforney to form and content. These requirements are subject to amendment or waiver if so approved in writing by fhe City Manager. (2) Minimurn Limits of Insurance:. Contractor shall maintain the following insurance policies with coverage and limits no less than: (a) Commercial General.Liability:.$1,000,000 (one rhillion dollars) combined single. limit per occurrence and $2,000,000 (two million dollars) aggregate compre.hensivelextended/enhance.d Commercial General Liability policy with coverage including bodily and personal injury, sickness,. disease or death, injury to or destruction of property; including foss of use resulting therefrom, damage for prernisesloperations, products/completed operations, independent consultants and contractual liability (specifically covering the indemnity), broad -form property damage; and underground, explosion and collapse hazard. This coverage may be achieved by using an excess or umbrella policy. The policy or policies must be on "an occurrence" basis. ("clairris made" coverage is not acceptable). (b) Commercial Automobile Liability (owned, non -owned, hired.); $1,000,000 (one million dollars) combined single. limit per occurrence for comprehensive. Commercial Automobile Liability coverage including bodily and personal injury, sickness, disease or death, injury to or destruction of property,. including loss of use resulting therefrom. (c) Demolition Contractor's. Liability insurance: $.1,090,000. {one million dollars} limit for claims. arising out.of demolition and caused. by the.Contractor's errors, omissions, or negligent acts,(.d) Workers' Com pens.ation.and Employers Liability: Workers' Compensation limits as required by the State of Georgia and EmploYers Liability limits of..$1.,000,000 (one million dollars) per occurrence. or disease. (e) Commercial Umbrella Liability Coverage: $2,000;000 (two million dollars) per occurrence shall be provided and will apply over :all liability policies, without exception, including but not limited to Commercial General Liability; Commercial Automobile Liability,. Employers' Liability, .and Demolition Confractor'.s Liability. .(3) Deductibles and Self -Insured Retentions: Any.deductibles or self-insured retentions must be declared to and approved by the City in writing so thai the. City may ensure the financial solvency of the. Contractor; self`- insured retentions should be. included on the certificate of insurance. .(4) Other Insurance Provisions: The policy s.holl.contain, or he endorsed to contain, the following.proyisions: (a) General Liability, Automobile Uability; Demolition Contractor's Liability and .Umbrella Liability Coverage: (i) Addition.gl insured.. Requirement.. The City and lis .elected and appointed officials, officers, boards, commissions, employees,. representatives; consultants, servants, agents and volunteers (individually "Insured Party" and. collectively "Insured Parties") shall be named as additional insureds as respects. -.liability arising,out'of activities performed by or on behalf of the Contractor; products and completed operations. of the Contractor; premises owned, leased, or used .lay ihe:.Contractor; automobiles owned, teased, hired, or borrowedby the Contractor. The. coverage shall -contain. no special. limitations on the scope. of protection afforded to the Insured Parties. Nothing contained in'this section shall beconstrued torequire .the Contractor to provideliability. insurance coverage to any Insured Party for claims asserted against such Insured Party for its sole negligence. (ii) PrimaryInsurance Requirement. The Contractor's.insuronce cove.rage.shall be primary noncontributing insurance as respects to any other insurance or selt-insurance available to the Insured Parties. Any. insurance or self-insurance maintained by the Insured Parties shall be in excess. of the.C:ontractor's insurance. and shall not contribufe.with it.. (iii). Reporting Requirement. Any failure. to comply with reporting provisions of the policies shall not affect coverage provided to.the Insured Porties. (iv) Separate Coverage, Coverage shall state. that the Contractor's insurance shall apply. separately to each insured against whom claim is: trade or suit is brought, except wifh.respect to.limifs,of insurance provided. (Y) Defense CosWCross Liability. Coverage shall be provided on ra "pay on behalf" basis, with defense: costs paydble ln. addition to policy limits. There shall be no cross liability exclusion.. (vi.) Subrogation. The insurer shall agree to waive all rights of subrogation against the. Insured Parties for losses arising from Work performed by the Contractor for the City. (vii) Endorsements. All endorsements to policies shall be executed by an authorized representafive of the insurer. (b) Workers' Compensation Coverage: The insurer will agree to waive all righfs..of: subrogation against the Insured Parties for losses arising from Work performed by the Contractor for the City. (c) All Coverages: (i) Each insurance policy required by this clause shall beendorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written. notice by certified mail, return receipt requested, lids beer! given to the City. flit Policies shall have concurrent starting and ending dates. {iii}. Policies shall include an endorsement incorporating. the Internnification obligations assumed bythe Contractor under the terms of this..Agreernent,. including:but not 7irnited to Section 7(1) of this Agreement. (5) Acceptability of Insurers: The insurance to be maintained by Contractor must.be issued.by a company licensed or approved by the Insurance Commissioner to transact business in the State of Georgia. Such insurance steal[ be placed :with insurers with an A.M. 6est.Policyholder's rating..of na. less than "A-' and with a financial rating of Class V11 or greater. The Contractor shall be respomlble for any delay resulting from the failure of its insurer to provide proof of coverage in the prescribed form, (b) Verification of Coverage: Contractor shall furnishthe City with certificates of insurance and endorsements to the policies evidencing.all coverage required by this Agreement along with -the declarations page foreach insurance policy listed on the certificate of insuranceprior to submission of this Agreement to the City for execufion and must be. approved by the City before commencement. of the Work.. Without Limiting the general scope of this requirernent, Contractor is specifically required to provide an endorsement naming the City as an. additional. insured when required. The certificates of insurance and endorsements for each insurance policy are to be signed. by a person authorized by that insurer to bind coverage on .lts beh olf, unless alternate sufficient evidence of their Validity and incorporationinto the policy is. provided. The certificates of insurance, endorsements and declarations page shall be furnished ona form utilized by Contractor's insurer in its normal course: of.business. The City reserves the right to require co.mpiete; certified copies of all.required insurance policies. at any time. The. Contractor shall. provide proof that any.expiring coverage has been renewed or replaced at least two (2) weeks prior to the expiration of fhe.coverage. (7) Subcontractors.: Contractor shall include all subcontractors.as insured under its policies or shall furnish separate certificates and endorsements for each,subcontracto.r. All coverage for subcontractors shall. be subject to all of the re.quiremenis stated in this Agreement, including but not limited to naming the Insured Parties as additional insureds. (8) Claims -Made Policies: Contractor shall. extend any: claims -made insurance policy for at least six (6) years after termination or final. payment under the.Agreement, whichever is later; and have an effective date which is on orprior to the date of the Contractor's initial contract date with. the .City.: (9) City ds Additional insured and Loss Payee: The City shall be named as on additional insured and loss payee on all policies required by this Agreement. BIDS. DUE Friday August 18th, 20.17 BY 3:00 PM [Note: Vendor response deadline extended to 8/2112017] Landscape Services Agreement Auroust 21, 2677 Submitted To: City of Milton Public Works Dept Proposal ID. 170AFS100 13000 Deerfield PKwy. Suite 107F Milton, GA.30004 Contact: 678-242-2686 Fay[: Site Address:.. City. of Muton Fire Station 941- Patio Bid -Patio & Landscape Installation 12670 Arnold: Mill Rd Alpharetta: GA: Scope Vire propose to:provide labor and. materials necessaiy to cosmptete the following work-in addition'to the oripi n al .crantra ct: Description Quantity Units Misceilaneous Subcontractor 1.00 LS Price $1,202.53 1?em!2 & Removal Description Quantity Units Demo- Saw. Gut &Haut Off Cush, Concrete, Fall 4t0,00 L5 Tree.Removal 1.60 LS Price Grading Description Quantity. Units Grading, Fine Grade by Hand 420 00 square It Price $831.56 LandscaRe • ] rounds wi be awbed Description Quantity Units Mondo Grass, Dwarf 36-00 4" pat Barberry, Wintergreen 1.00 7 gallon Loropetalum- Evered 4.00 7 gallon asmanthus, Fortunes 4.00 7 gaff Cypress, Carolina Safiire Arizona 1.00 15 gallon Hosta, Huechera, Ferns, & Jap. Forest Grass 20.00 1 gallon Soil, Top Soil, Georgia 4.00 cu yds Mulch. Hardwood (bulk) 7.04 cu yds Price Hardsca,w $2,152.52 Description Quantity Units Curb and Gutter 38.00 LF Patio 3200. SY ADA Ramp- 12-1 1.0€7 each Boulder, Granite 2.04 ton Price $5,246.74 Description Quantity Units Handicap- Pole, Sign 1.00 each Handicap Parking 1.00 each Price $918,57 Landscape ServicesTotal: $11,485.69 Terms & Conditions. The to is ch or shall 6e the carne as pet the original *attract, .2�;.I-) �'(I r in Date Accepted: Date "EXHIBIT B" INSURANCE CERTIFICATE rAh%nte. 18135 Ii 11TaWI-9 ACORt:✓!'. CERTIFICATE OF LIABILITY INSURANCEDATE[MWDD1YYYY) IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO 8125120'17 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND.CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES. NOT AFFIRMATIVELY OR.NEGATIVELY AMEND, EXTEND:OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES.NQT CONSTITUTE.A.CONTRACT BETWEEN THE IS SUING. INSURER1Sj, AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is.an ADDITIONAL INSURED, the policv(les).must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the. policy, certain policies may require an endorsement. A statement on this certificate [foes not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER !CONTACT NAME: _ mM AfC.No fn.. _. Regions Insurance Inc -Atlanta PHONE 770 274-291fl - - -Ti 4% � i7U-663-8665 jA1GzNnWExt]: „.____._..'__-------- ----1 12725 Morris Road Extension E-MAIL ADDRESS _,,,, _._ Bldg 100; Suite 200. _ __..._-..�-_--•—____.------___.m-.____. _... _._....... .w ..... INSURER[s) AF06RDIN0.COV ERAGE i NAIL # Alpharetta, GA .30004 W `'INSURERA:.Selectiye Insurance Company of .72572 �_ INSURED ; INSURER g'; TitChnoiogy Insurance Company. 142376. Ed Castro Landscape Inc. rINSURERc,.Markel Insurance Company 38970 Venn Land &Creek LLG- -' -- '- 1125 Old Ellis Road INSURER D: I I INsuIiERE: Roswell, GA. 30076.-3820. ~� Nsur�ER.F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER.- THIS UMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,. NOTWITHSTANDING ANY REOUIREMENT. TERM OR GONDITIOROF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO. WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED :BY. THE POLICIES DESCRIBED HEREIN IS SUBJECT TO.. ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. /NSR LTR '-ADDLSUBR; - -- --- : TYPE OF INSURANCE ;INSR iVVVD.i POLICY NUMBER POLICY £FF LIAMIDDIYYYY -._.._.-.._..-.. POLICY EXP i� MM1DDfYYYY I Livirrs A COMMERCIAL GENERAL LIABILITY - X x X. S21740.14 _ GLAIFAS-RnADE yOCCUR 0711712017 0711712018 EACH OCCURRENCE j S 1,q.0 IIIA} — C1qqP,�p,�;_ TO RENTED PREM.ISES�Eaoccurrence'51001000 X PD Dedr1,000 TOED EAP (Any ana.Aersonjµ _ _ _ _ ___ _ -,.,._•..H } PERSONAL&'ADV INJURY 57,0007000 _._. GEN'LAGGREGATE.LIMIT APPLIES pER; i ? GENERAL AGGREGATEi.52,0D0;000 PRLic1 E]JECT LAC i .PRODUCTS-COMPiUP:AGC+ .52,000,000 OTHER::; r S. A AUTOMOBILE LIABILITY X X F S2174014 D711712017 071171201 8 Ea accident . S1,0001000 X ANY AUTO' BODILY INJURYIParpammv 5 _ ALL OWNED I SCHEDULED. j AUTOS _ AUTOS .. T MITI' NED x H€RED AUTOS X AUTOS t BODILY 1N,1tIf2Y.(Perac dent) $ _ PF2pPERTY PeT aac dsn 5. A- ----- UMBRELLA __.. _i,_.__ .. 7"•---�---------------------------..-__-....._.__.w_.-•--• 7C X OCCUR X I x IS2174014 717712017-07/17/2018zEAC}iRCCi_IT --•-•---..._-...---�------_�..---_,_... _..._.._.._....�._...._.---- NCE' Stji{jO�O��— -- EXCESS.LIAB._. MS.=MApEj € AGGREGATE^.-..UOQ,O�U -- 1 ---'AT . __.-_..-.... . .. DED -1 _ XI REfENTIONSv Lr.___;_.._. -..a......_...._..... I `� $ WORKERS COMPENSATION I I X ITWC3650742 AND EMPLOYERS' 710'1/2077 PE�..._ ,OTH- 071611201i?3 X !syATUTE ...__._. LIABILITY �rI:N I ! ._; �$1 000,000 ANY PROPRiETOR]PARTNrzPJEXECUTIVE f .OFFICERIMEMBER EXCLUDED? Y N 7 A ? ' E.L. EACH ACCIgENT h -----m------•--------_ .$'I,O0O,0DO (Mandatory ry in I � ,L,-DISF.A56-6A'EMPLbYEE Under If yes, describe undor dig DESCREPTION OF OPERATIONS, below � E.L. DISEASE - POLICY LIMIT $1 000�000 G (Pollution s _ Liabi MKLV2ENV740.778 5105/2077 05105/201 3,000;000 mm DESCRIPTION OF OPERATIONS I LOCATIONS.1 VFHICLES (ACORD #R1, Additional Rernarks Scheduia, may he attached if more space Is required) Milton Fire Station #41.Patio and Landscape Project. Certificate holder is InclLfded.as additional insured as respects General Liability, Auto. Liability, and Umbrella Liability as per written contract subject to policy tenns, canditions,:lim is and exclusions. City of Milton Fire Station #41 750 Hickory Flat Road Milton,. GA 30004 ACORD 25 (201410.9} 1 of 1 6525327681M2532624 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE.CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELfVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHDRIZE0 REPRESENTATIVE f 4 I I- 1988.2014,AiCORD. CORPORATION. All rights. reserved, The AC.ORD name and logo.are registered marks of.ACORD MILEE This page has been left blank intentionally. "EXHIBIT C" CONTRACTOR AFFIDAVIT AND AGREEMENT under O.C.G.A. § 13-10-91(b)(1) STATE OF (PeO 0A10 - COUNTY 0 - COUNTY OF L n By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the City of Milton, Georgia, has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period, and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A.§ 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: X198&7 Federal Work Authorization User Identification Number C} goo Date o Autho 'nation Ed Castro Landscape Inc. Name of Contractor Fire Station 41 Patio and Landscape Project Name of Project City of Milton, Georgia Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. on Signature of Au C uord 41 in (state). or Agent )(no ►�, f Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND WORN BEFORE ME ON THIS THE --DAY OF 201_7 l� NOT,ARY PUBLIC 61 My Commission Expires: "EXHIBIT 1]" SUBCONTRACTOR AFFIDAVIT AND AGREEMENT under O.C.G.A. § 13-10-91(b)(3) STATE OF COUNTY OF By executing. this. affidavit, the undersigned subcontractor verifies its compliance with. O.C.G.A. § 13-10- 91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a;contract with _ on behalf of the.City of Milton,: Georgia, has registered with, :is authorized to use and uses.the federal .work authorization program commonly known as E - Verify, or any subsequent replacement program, in accordance with the applicable. provisions and deadlines established in O.C.C,A. § 13-10-9 1. Furthennore, the undersigned. subcontractor will continue to use the federal work. authon'zation prograrn throughoutt the contract period, and the undersigned subcontractor will contract for the. physical performance of services in satisfaction of such contract only with sub -subcontractors who present an affidavit to the subcontractor with the information required by 0.C..0.A. § 13-1.0-91(b). Additionally, the undersigned subcontractor will. forward notice of the receipt of an affidavit from a sub -subcontractor to the contractor within five (5) business days of receipt.. If the undersigned subcontractor receives notice that a sub - subcontractor has received an affidavit from any other contracted sub -subcontractor, the undersigned subcontractor must forward, within five (5) business days. of receipt, a. copy of the notice to the contractor. Subcontractor hereby attests that its federal. work authorization user identification number .and date of authorization are as follows: Federal Work Authorization User. Identification Number Date of Authorization.. Name of Subcontractor Fire Station 41 Patio and Landscape Project Name.of Project City of Milton, .Georgia Name:of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on 1.201_ in (city), (state), Signature of Authorized Officer .or Agent Printers Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF .201 . NOTARY PUBLIC My Commission Expires; TO: FROM: AGENDA ITEM: MEETING DATE MILTON ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM City Council DATE: September 5, 2017 Steven Krokoff, City Managebo", Approval of Subdivision Plats and Revisions Approval. Monday, September 11, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: VAPPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: ( ) YES (,� 'NO CITY ATTORNEY REVIEW REQUIRED: ( ) YES wl� o APPROVAL BY CITY ATTORNEY: () APPROVED () NOT APPROVED PLACED ON AGENDA FOR: cc� /I // 1c:" 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: Kathleen Field, Community Development Director Date: Submitted on September 6, 2017 for the September 11, 2017 Regular Council Meeting Agenda Item: Approval of Subdivision Plats and Revisions Approval ____________________________________________________________________________ Department Recommendation: To approve the subdivision related plats and revisions as stated below. Executive Summary: The Milton Subdivision Regulations require that the Mayor and City Council approve all Final Plats, final Plat Re-recording, Revisions and Minor Plats once the matter has been reviewed and certified by the Community Development Director in accordance with the Subdivision Regulations. Funding and Fiscal Impact: None. Alternatives: Do not approve. Legal Review: None – not required. Concurrent Review: Steven Krokoff, City Manager Attachment(s): Plat List, Location M ap, Plats Consent Agenda Plats Staff Memo Page 2 of 6 Name of Development / Location Action Comments / # lots Total Acres Density 1. 6 Freemanville, LLC LL 311 and 338 16070 Freemanville Road Minor Plat 3 Lots 6.15 .48 Lot / acre 2. Chick-fil-a, Inc. Minor Plat Move property line/ 1 Lot 1.125 N/A Consent Agenda Plats Staff Memo Page 3 of 6 Consent Agenda Plats Staff Memo Page 4 of 6 Consent Agenda Plats Staff Memo Page 5 of 6 Consent Agenda Plats Staff Memo Page 6 of 6 MILTON CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 7, 2017 FROM: Steven Krokoff, City Manage AGENDA ITEM: Approval of an Addendum between Fulton County, Georgia and the City of Milton, Georgia for the 2018-2020 Cooperation Agreement. MEETING DATE: Monday, September 11, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (,).APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (tKYES () NO CITY ATTORNEY REVIEW REQUIRED: (-'%ES () NO APPROVAL BY CITY ATTORNEY. (,,,VAPPROVED () NOT APPROVED PLACED ON AGENDA FOR: lilt( %Z0r 7 2006 Heritage Walk Milton, GA P: 678.242.2500 1 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 FU L T O N C O U N TY D EPA R T M E N T O F C O M M U N ITY D EV E LO PM E N T 137 PEA C H T R EE ST R EET , ST E. 300, A T LA N T A , G A 3030 3 A N A D D E N D U M BETW EE N F U L T O N C O U N TY , G EO R G IA AND CITY OF MIL TON, GEORGIA ST ATE OF GEORGIA, COUNTY OF FULTON FOR 2018-2020 COOPERATION AGREEMENT This addendum is in reference to STATE OF GEORGIA, COUNTY OF FULTON FOR THE 2018-2020 COOPERATION AGREEMENT. By signing this Addendum City (as defined below) states it will comply with the requirements and standards below when administering CDBG, ESG and HOME grant funds. As amended and per the 2018-2020 Cooperation Agreement and this Addendum, City affirms that Fulton County, Georgia and City's 2018 -2020 Cooperation Agreement complies under section 104(b) of Title I of the Housing and Community Development Act of 197 4, as amended, regarding Title VI of the Civil Rights Act of 1964, the Fair Housing Act, and affirmatively furthering fair housing. As such, City will comply with section 109 of Title I of the Housing and Community Development Act of 197 4, which incorporates Section 504 of the Rehabilitation Act of 1973 and the Age Discrimination Act of 1975 and applicable laws. City will not fund activities in, or in support of, any cooperating unit of general local government that does not affirmatively further fair housing within its own jurisdiction or that impedes the county's actions to comply with the county's fair housing certification. Noncompliance by a unit of general local government included in an urban county may constitute noncompliance by the grantee (i.e., the urban county) that can, in turn , provide cause for funding sanctions or other remedial actions by the Department. See 24 CFR 91.225(0). This Addendum is hereby made part of the 2018-2020 Cooperation Agreement and specifications to the same extent as if originally included therein, and shall be signed by City and included in the 2018-2020 Cooperation Agreement. Except for the changes herein, the original Cooperation Agreement shall remain in full force and effect. Please acknowledge receipt of this Addendum consisting of two pages by signing and returning a copy and original signature of this A ddendum by em ail and m ail to Daw n Butler, Division M anager- daw n.butler@ fultoncountyga.gov. The County m ust acknow ledge receipt of this addendum in the noted space below . This J, 'i'"'L.day of Septem ber, 2017. FULTO N CO UN TY CITY O F _ Bob Ellis, V ice Chair Fulton County Board of Com m issioners By: Aproved As To Form; Patrise Perkins-Hooker County Attorney 2 MILTONt ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 5, 2017 FROM: Steven Krokoff, City Manager AGENDA ITEM: Proclamation Recognizing Anuhya Tadepalli for Volunteer Service With Senior Citizens. MEETING DATE: Monday, September 11, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: ( ) YES (, 40 CITY ATTORNEY REVIEW REQUIRED: ( ) YES ( (O APPROVAL BY CITY ATTORNEY: () APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: C'e, /Id zi., 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 Recognizing Anuhya Tadepalli for Volunteer Service With Senior Citizens WHEREAS, Anauhya Tadepalli is currently a senior at Milton High School, and; WHEREAS, she is the founder of Chess for a Cause, a volunteer organization to mobilize young adults to visit senior centers in our community to teach and play chess, and; WHEREAS, the mission statement for the Chess for a Cause states, “Improve mental health in seniors through brain exercises and increased interactions with youth. Provide seniors with the training and resources to play chess regularly. Provide high school students with the opportunity to interact with seniors through weekly chess sessions. Guide and build a network of school clubs to spread the message across Georgia and the world.”, and; WHEREAS, the interactive sessions not only improve memory functions for seniors, but also provide a way to improve self-confidence in both the seniors and young volunteers, and; WHEREAS, Anauhya’s work was recently recognized by Georgia’s Department of Human Resources, Division of Aging Service, for the impact that Chess for a Cause is making towards making our communities age friendly, and; WHEREAS, she has also received the Presidential Gold Award from the Corporation for National Community Service two consecutive years. NOW, THEREFORE, we, the Mayor and City Council of the City of Milton, hereby recognize and thank Anauhya Tadepalli for her dedicated service to the City and to its senior citizens. Given under our hand and seal of the City of Milton, Georgia on this 11th day of September, 2017. ________________________________ Mayor Joe Lockwood MILTON'lt ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: Se tember 7, 2017 FROM: Steven Krokoff, City Manager AGENDA ITEM: Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt Amendments to the Fiscal 2017 Budget for Each Fund of the City of Milton, Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. MEETING DATE: Monday, September 11, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (.jIPPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES (,KN0 CITY ATTORNEY REVIEW REQUIRED: () YES (,KN0 APPROVAL BY CITY ATTORNEY: () APPROVED () NOT APPROVED PLACED ON AGENDA FOR: 09/11)701-) 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 City of Milton, Georgia Fiscal Year 2017 Summary of Departmental Budget Amendments The goal of the fiscal year 2017 budget amendment is to revise departmental budgets and interfund transfers based on activity-to-date and future projections. GENERAL FUND The General Fund is the principal operating fund of the government and is used to facilitate current year operations. General Fund revenues have unrestricted use. Expenditure requests are categorized into two categories: Salary and Benefits and Maintenance and Operating. Salary and benefits line items include salaries, overtime, vacation pay, retirement and other associated payroll expenditures. The maintenance and operating category includes expenditures related to operational line items such as supplies, professional fees, training, dues and fees, travel, utilities, communications, machinery & equipment, etc. GENERAL FUND SUMMARY: Revenue Appropriation Increase (4,788,474) Expenditure Appropriation Increase (4,708,353) Net Revenue/(Expenditure) Requests:(80,121) Revenue Amendments: The change in original revenue estimates for the following revenue sources is driven by an analysis of the activity-to-date. A projection was completed using available data indicating the fiscal year 2017 revenue estimates could be adjusted by the amounts indicated in the table on page 3. Some of the most significant changes are explained as follows: 1. Property taxes will be billed later than usual and a request to reduce the anticipated amount to be accounted for in FY17 is being requested. Tax collections are projected to be $4,600,000 less than originally anticipated. 2. Franchise fee revenues are lower than anticipated and a decrease of $80,000 is being requested. 3. Local option sales tax is still trending higher than projected and is anticipated to be $158,000 more than projected. 4. Land disturbance revenues are lower than anticipated and a decrease of $140,000 is being requested. 5. Building permit revenues are lower than anticipated and a decrease of $95,000 is being requested. 6. Court fines and forfeitures are lower than anticipated and a decrease of $70,000 is being requested. Expenditure Amendments: Explanations for each of the amendments to the expenditure accounts are provided within the departmental budget spreadsheets following. Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Revenues Taxes 24,905,450 (4,498,676) 20,406,774 Licenses & Permits 858,685 (235,000) 623,685 Intergovernmental Revenues - 11,640 11,640 Charges for Services 519,700 (50,458) 469,242 Fines & Forfeitures 560,000 (70,000) 490,000 Investment Income 30,420 48,090 78,510 Contributions & Donations 23,000 - 23,000 Miscellaneous Revenue 82,230 (32,177) 50,053 Other Financing Sources 1,017,126 38,107 1,055,233 Total Revenues 27,996,611 (4,788,474) 23,208,137 Expenditures Mayor & Council 166,759 - 166,759 City Manager 691,336 - 691,336 City Clerk 181,077 - 181,077 General Administration 72,818 11,675 93,168 Finance 452,793 - 452,793 Legal 290,000 - 290,000 Information Technology 948,414 61,025 1,009,439 Human Resources 334,445 (32,800) 301,645 Risk Management 283,300 - 283,300 General Govt Buildings 474,354 (11,675) 502,316 Communication & Engagement 205,479 (4,500) 200,979 Community Outreach 172,443 9,605 182,048 Municipal Court 298,347 - 298,347 Police 4,392,507 (13,357) 4,379,150 Fire 6,680,719 - 6,680,719 EMS Operations - - - Public Works 2,427,495 (94,000) 2,333,495 Parks & Recreation 1,432,760 10,819 1,443,579 Community Development 952,840 8,430 961,270 Economic Development 179,869 7,200 187,069 Debt Service 852,512 - 852,512 Other Financing Uses 5,926,518 (4,606,550) 1,319,968 Contingency 77,828 (54,225) 23,603 Total Expenditures 27,494,613 (4,708,353) 22,834,572 Total Revenues Over/(Under) Expenditures 501,998 (80,121) Beginning Fund Balance 6,945,696 Ending Fund Balance 7,447,694 General Fund Summary FY 2017 General Administration Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) Purchased Professional and Technical Services PROFESSIONAL FEES - - 5,576 - 5,576 5,576 1 Total: Professional Fees - - 5,576 - 5,576 5,576 1 Total: Purchased Professional and Technical Services - - 5,576 - 5,576 5,576 1 Purchased-Property Services VEHICLE REPAIRS & MAINTENANCE - - 1,500 - 1,500 990 510 RENTAL LAND & BUILDINGS/STORAGE UNIT 1,830 1,796 1,740 - 1,740 1,740 - Total: Purchased-Property Services 1,830 1,796 3,240 - 3,240 2,730 510 Other Purchased Services COMMUNICATIONS / POSTAGE 519 3,026 13,000 - 13,000 11,824 1,176 PRINTING - 35 300 - 300 - 300 DUES AND FEES 330 415 410 - 410 410 0 MAINTENANCE CONTRACTS - - - - - - - SHREDDING 1,187 2,842 2,700 - 2,700 2,145 555 POSTAGE MACHINE & FOLDER/INSERTER 3,744 2,376 3,168 - 3,168 3,168 - Total: Maintenance Contracts 4,931 5,218 5,868 - 5,868 5,313 555 OTHER PURCHASED SERVICES - - - - - - - Total: Other Purchased Services 5,780 8,694 19,578 - 19,578 17,547 2,031 Supplies GENERAL SUPPLIES OFFICE SUPPLIES 9,770 8,479 19,424 11,675 39,774 25,690 14,084 TONER 27,685 21,341 25,000 - 25,000 23,908 1,092 Total: General Supplies 37,455 29,820 44,424 11,675 64,774 49,598 15,176 GASOLINE/DIESEL 247 30 - - - 0 (0) Total: Supplies 37,703 29,850 44,424 11,675 64,774 49,599 15,175 Machinery & Equipment FURNITURE & FIXTURES - 160 - - - - - Total: Machinery & Equipment - 160 - - - - - Total: General Administration 45,313 40,500 72,818 11,675 93,168 75,451 17,717 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Office Supplies 11,675 Total Increase 11,675$ 11,675$ TOTAL BUDGET AMENDMENTS FY 2017 Actuals FY 2015 Actuals FY 2016 Amendment Reason Increased to account for purchases made for the new city hall Information Technology Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 87,352 91,284 92,504 - 92,504 92,500 - 4 Total: Salaries & Wages 87,352 91,284 92,504 - 92,504 92,500 - 4 Employee Benefits GROUP INSURANCE 13,372 15,078 - - - - - - MEDICAL INSURANCE - - 10,174 4,758 14,932 14,860 - 72 DENTAL INSURANCE - - 811 360 1,171 1,171 - 0 VISION INSURANCE - - 190 50 240 237 - 3 LIFE INSURANCE - - 479 - 479 479 - (0) AD&D INSURANCE - - 13 - 13 13 - (0) SHORT TERM DISABILITY - - 66 - 66 65 - 1 LONG TERM DISABILITY - - 360 - 360 233 - 127 401A (SS MATCH) 3,276 3,423 3,443 - 3,443 3,443 - (0) FICA MEDICARE 1,196 1,247 1,332 - 1,332 1,276 - 56 401A ER MATCH OF 457B CONTRIBUTIONS - - 918 - 918 - - 918 PENSION (GMEBS) 8,596 9,846 8,262 - 8,262 4,201 - 4,061 TUITION REIMBURSEMENT - 3,000 3,000 1,632 4,632 4,632 - - UNEMPLOYMENT INSURANCE 49 49 50 - 50 47 - 3 WORKER'S COMPENSATION 343 255 279 - 279 215 - 64 FSA/HSA/HRA CONTRIBUTIONS - 1,500 969 - 969 969 - - Total: Employee Benefits 26,832 34,398 30,346 6,800 37,146 31,841 - 5,305 Purchased Professional and Technical Services PROFESSIONAL FEES 1,669 175 7,678 - 7,678 1,032 6,553 93 Total: Purchased Professional and Technical Services 1,669 175 7,678 - 7,678 1,032 6,553 93 Other Purchased Services COMMUNICATIONS 59 - - - - - - - CELL PHONE & AIR CARD 1,104 1,216 2,009 - 2,009 2,009 - 0 FIRE DEPT POTS LINES 10,710 12,061 12,000 - 12,000 11,346 - 654 ATT - CITY HALL POTS LINES/BANDWIDTH 59,112 49,660 65,982 - 65,982 85,707 - (19,725) ATT - PUBLIC SAFETY BANDWIDTH 28,014 26,652 28,945 - 28,945 24,441 - 4,504 COMCAST-STATION 43/BANDWIDTH 10,935 10,732 10,350 - 10,350 10,338 - 12 E-911 - - 17,800 - 17,800 17,088 - 712 POSTAGE 180 - 247 - 247 247 - (0) Total: Communications 110,113 100,321 137,333 - 137,333 151,177 - (13,844) PRINTING: Business cards - - 50 - 50 41 - 9 TRAVEL 32 - 1,600 - 1,600 - - 1,600 GMIS CONFERENCE 141 33 600 - 600 600 - 0 Total: Travel 173 33 2,200 - 2,200 600 - 1,600 DUES AND FEES - 20 120 - 120 20 - 100 EDUCATION & TRAINING 1,081 40 1,800 - 1,800 - - 1,800 GMIS CONFERENCE - - 1,000 - 1,000 325 - 675 Total: Education & Training 1,081 40 2,800 - 2,800 325 - 2,475 CONTRACT LABOR - - - - - - - - MAINTENANCE CONTRACTS OPTIVIEW 10,225 10,064 11,000 - 11,000 10,010 - 990 GODADDY .COM 86 429 500 - 500 500 - (0) EXPERTS-EXCHANGE 239 200 - - - - - - ENERGOV 11,226 - - - - - - - ARC GIS 7,700 7,700 10,267 - 10,267 10,267 - 0 SHORETEL 5,104 5,219 5,615 - 5,615 2,385 - 3,230 INCODE 24,452 25,521 26,000 - 26,000 25,245 - 755 GRANICUS - - 26,000 - 26,000 23,652 2,316 31 ALEN SIMS 1,530 1,800 1,800 - 1,800 1,800 - - OFFSITE BACKUP 4,649 4,632 15,366 - 15,366 15,366 - 0 FIREHOUSE 8,534 8,740 9,620 - 9,620 6,520 - 3,100 NETMOTION 4,879 4,001 5,000 - 5,000 4,027 - 973 GUARDIAN TRACKING 916 1,118 1,500 - 1,500 1,219 - 281 OSSI 30,596 34,691 35,732 - 35,732 35,732 - 0 DIGICERT 113 - 300 - 300 - - 300 SYMANTEC ANTI-VIRUS - - - - - - - - IT IGA JOHNS CREEK 42,716 17,869 - - - - - - BARRACUDA MESSAGE MAINT. 4,338 3,875 581 - 581 581 - (0) L-3 COMMUNICATIONS 4,250 13,202 15,250 - 15,250 10,267 - 4,983 EMS TRAINING AIDS 4,018 4,070 5,523 - 5,523 5,523 - (0) PINPOINT - - - - - - - - MICROPAVER - - 1,500 - 1,500 - - 1,500 2FA 439 483 - - - - - - WORK ZONE 3,000 3,000 - - - - - - VC3 255,622 284,474 363,728 25,660 389,388 349,857 39,530 0 OPEN GOV 6,500 8,966 8,000 - 8,000 8,000 - - ICMA ANALYTICS TOOL 9,210 9,210 - - - - - - REC1 - 500 - - - - - - HIPERWEB - - 15,540 - 15,540 15,540 - (0) Total: Maintenance Contracts 440,342 449,763 558,822 25,660 584,482 526,493 41,847 16,142 Total: Other Purchased Services 551,709 550,177 701,325 25,660 726,985 678,656 41,847 6,482 Actuals FY 2015 FY 2017 Actuals FY 2016 Supplies GENERAL SUPPLIES - - - - - - - - PRINTER MAINTENANCE KITS - 806 900 - 900 900 - (0) PLOTTER INK 585 69 1,000 - 1,000 483 - 517 PLOTTER PAPER 763 1,035 1,200 - 1,200 277 - 923 CABLE/DIRECT TV - - - - - - - - Total: General Supplies 1,348 1,911 3,100 - 3,100 1,661 - 1,440 Total: Supplies 1,348 1,911 3,100 - 3,100 1,661 - 1,440 Machinery & Equipment COMPUTER / SOFTWARE 2,463 1,392 16,178 16,688 32,866 16,221 16,645 (0) COMPUTER / HARDWARE 38,693 35,204 60,094 11,877 71,971 47,374 24,597 (0) OTHER EQUIPMENT - - - - - - - - COMPUTER EQUIP&SUPPLIES 2,747 7,575 7,500 - 7,500 7,487 - 13 DESKTOP PRINTERS - 6,671 19,405 - 19,405 19,399 - 6 CITY PHONE SYSTEM 107 - 134 - 134 134 - 0 SCANNERS - 933 10,000 - 10,000 - 3,489 6,511 OTHER 551 - - - - - - - CELL PHONES - - 150 - 150 - - 150 Total: Other Equipment 3,406 15,179 37,189 - 37,189 27,020 3,489 6,680 Total: Machinery & Equipment 44,562 51,774 113,461 28,565 142,026 90,616 44,731 6,679 Total: Information Technology 713,472 729,719 948,414 61,025 1,009,439 896,305 93,131 20,003 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Benefits 6,800 2. VC3 25,660 3. Computer Software 16,688 2. Computer Hardware 11,877 Total Increase 61,025$ 61,025$ TOTAL BUDGET AMENDMENTS Amendment Reason Increased to account for benefit expenses beyond average budgeted amount per employee Increased to account for purchases made for the new city hall and other additional service hours Increased to account for purchases made for the new city hall Increased to account for purchases made for the new city hall Human Resources Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 139,599 143,838 146,510 - 146,510 145,845 - 666 Total: Salaries & Wages 139,599 143,838 146,510 - 146,510 145,845 - 666 Employee Benefits GROUP INSURANCE 19,408 20,708 - - - - - - MEDICAL INSURANCE - - 20,348 - 20,348 19,940 - 408 DENTAL INSURANCE - - 1,622 - 1,622 1,546 - 76 VISION INSURANCE - - 380 - 380 356 - 24 LIFE INSURANCE - - 753 - 753 739 - 14 AD&D INSURANCE - - 21 - 21 20 - 1 SHORT TERM DISABILITY - - 132 - 132 129 - 3 LONG TERM DISABILITY - - 533 - 533 518 - 15 401A (SS MATCH) 5,235 5,406 5,412 - 5,412 5,410 - 2 FICA MEDICARE 1,883 1,970 2,094 - 2,094 1,990 - 104 401A ER MATCH OF 457B CONTRIBUTIONS 427 437 1,443 - 1,443 479 - 964 PENSION (GMEBS) 13,738 12,243 12,986 - 12,986 6,603 - 6,383 TUITION REIMBURSEMENT 5,428 - 6,000 - 6,000 5,878 - 122 UNEMPLOYMENT INSURANCE 99 99 100 - 100 93 - 7 WORKER'S COMPENSATION 512 359 438 - 438 295 - 143 FSA/HSA/HRA CONTRIBUTIONS - - 1,938 - 1,938 1,000 - 938 TOBACCO CESSATION REIMBURSEMENT - - - - - - - - Total: Employee Benefits 46,730 41,222 54,200 - 54,200 44,997 - 9,203 Purchased Professional and Technical Services ADMINISTRATIVE FEES FLEXIBLE SPENDING ADMIN. 6,992 5,932 6,500 - 6,500 6,495 - 5 ICMA RC FEES 2,000 1,500 3,000 - 3,000 2,500 - 500 PAYROLL FEES 27,929 32,553 36,000 - 36,000 34,281 - 1,719 Total: Administrative Fees 36,922 39,986 45,500 - 45,500 43,276 - 2,224 PROFESSIONAL FEES 85 16,700 1,075 - 1,075 1,075 - - RANDOM DRUG SCREEN 495 646 900 - 900 272 - 628 POLICE POST-OFFER PHYSICALS 2,310 520 2,360 - 2,360 2,135 - 225 FIRE POST-OFFER PHYSICALS 1,835 760 3,600 - 3,600 2,670 570 360 EAP SERVICES 5,072 3,637 5,074 - 5,074 4,484 - 590 EAP ON-CALL SERVICES - 500 700 - 700 - - 700 EMPLOYEE APPRECIATION - - 2,000 - 2,000 - - 2,000 RECRUITMENT 1,525 2,000 1,500 - 1,500 697 - 803 Total: Professional Fees 11,322 24,762 17,209 - 17,209 11,333 570 5,306 Total: Purchased Professional and Technical Services 48,243 64,748 62,709 - 62,709 54,610 570 7,530 Purchased-Property Services RENTAL EQUIPMENT/EMPLOYEE APPRECIATION - - - - - - - - Total: Purchased-Property Services - - - - - - - - Other Purchased Services COMMUNICATIONS 848 849 852 - 852 768 - 84 COMMUNICATIONS/POSTAGE 43 4 100 - 100 - - 100 ADVERTISING 3 458 425 - 425 161 - 264 PRINTING 63 - 100 - 100 86 - 14 TRAVEL IPMA CONFERENCES - - 1,500 - 1,500 - - 1,500 GLGPA CONFERENCE 460 - 1,700 - 1,700 - - 1,700 GRA CONFERENCE 269 838 450 - 450 - - 450 RECRUITMENT 2,180 - 2,100 - 2,100 2,100 - (0) EMPLOYEE TRAINING - - - - - (0) - 0 Total: Travel 2,910 838 5,750 - 5,750 2,100 - 3,650 DUES AND FEES SHRM 77 - 185 - 185 - - 185 IPMA 174 149 149 - 149 - - 149 GLGPA 70 50 100 - 100 100 - - WORLD AT WORK 350 245 350 - 350 - - 350 GEORGIA RECORDS ASSOCIATION - 20 20 - 20 20 - - SPECIAL NEEDS CERTIFIED - 365 365 - 365 365 - - OTHER - 250 - - - - - - Total: Dues & Fees 671 1,079 1,169 - 1,169 485 - 684 EDUCATION & TRAINING GLGPA CONFERENCE 640 395 1,000 - 1,000 395 - 605 EMPLOYEE TRAINING 365 8,185 14,000 - 14,000 6,954 - 7,046 IPMA CONFERENCE - - 700 - 700 - - 700 EMPLOYEE WELLNESS 5,729 5,829 40,000 (32,800) 7,200 7,191 - 9 GRA CONFERENCE 568 500 300 - 300 63 - 237 Total: Education & Training 7,302 14,909 56,000 (32,800) 23,200 14,603 - 8,597 MAINTENANCE CONTRACTS - 180 140 - 140 140 - (0) Total: Maintenance Contracts 15,275 31,691 113,674 (65,600) 48,074 30,196 - 17,878 Total: Other Purchased Services 11,839 18,316 64,536 (32,800) 31,736 18,343 - 13,393 FY 2017 Actuals FY 2015 Actuals FY 2016 Supplies GENERAL SUPPLIES 19 225 1,000 - 1,000 424 - 576 5 YEAR PINS 174 285 792 - 792 792 - 0 EMPLOYEE APPRECIATION 11 1,872 2,000 - 2,000 577 - 1,423 Total: General Supplies 204 2,382 3,792 - 3,792 1,793 - 1,999 FOOD/MEALS 306 275 1,000 - 1,000 846 - 154 EMPLOYEE APPRECIATION 380 1,491 1,500 - 1,500 1,051 - 449 Total: Food/Meals 686 1,766 2,500 - 2,500 1,896 - 604 Total: Supplies 890 4,148 6,292 - 6,292 3,690 - 2,602 Machinery & Equipment FURNITURE & FIXTURES 50 206 48 - 48 - - 48 OTHER EQUIPMENT - - - - - 0 - (0) OTHER EQUIP/CELL PHONE REPLACEMENT - 115 150 - 150 21 - 129 Total: Machinery & Equipment 50 322 198 - 198 21 - 177 Total: Human Resources 247,351 272,594 334,445 (32,800) 301,645 267,504 570 33,571 BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. Employee Wellness (32,800) Total Decrease (32,800)$ (32,800)$ TOTAL BUDGET AMENDMENTS Amendment Reason Return unspent wellness money to the HRA liability account General Government Buildings Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Purchased Professional and Technical Services PROFESSIONAL FEES/CITY HALL - - 3,000 - 3,000 1,288 - 1,713 CONTRACTED/MOWING AT FACILITIES - - - - - - - - CLEANING SERVICES/CITY HALL - - - - - (6,000) 6,000 - GARBAGE PICKUP/CITY HALL - - - - - 0 - (0) FACILITIES REPAIRS & MAINTENANCE/CITY HALL 4,146 - 163,063 (11,675) 151,388 59,779 - 91,609 GROUNDS REPAIRS & MAINTENANCE/CITY HALL - - - - - - - - Total: Purchased Professional and Technical Services 4,146 - 166,063 (11,675) 154,388 55,066 6,000 93,322 Purchased-Property Services RENTAL LAND & BUILDINGS 375,230 386,420 308,291 - 308,291 308,283 - 8 Total: Purchased-Property Services 375,230 386,420 308,291 - 308,291 308,283 - 8 Supplies GENERAL SUPPLIES/CITY HALL - - - - 41 41 - - WATER/SEWAGE/CITY HALL - - - - 6,064 6,064 - - NATURAL GAS/CITY HALL - - - - 775 775 - - ELECTRICITY/CITY HALL - - - - 32,757 32,757 - - Total: Other Purchased Services - - - - 39,637 39,637 - - Machinery & Equipment OTHER EQUIPMENT - - - - - 770 - (770) Total: Machinery & Equipment - - - - - 770 - (770) Other Costs INTERGOVERNMENTAL 6,080 - - - - - - - Total: Other Costs 6,080 - - - - - - - Total: General Government Buildings 385,455 386,420 474,354 (11,675) 502,316 403,756 6,000 92,560 BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. Facility Repair & Maintenance/City Hall (11,675) Total Decrease (11,675)$ (11,675)$ FY 2017 Actuals FY 2015 Actuals FY 2016 TOTAL BUDGET AMENDMENTS Amendment Reason Move to General Administration to cover purchases made for the new city hall Communications Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 197,244 139,320 70,000 - 70,000 70,000 - 0 SALARIES & WAGES/OVERTIME - 1,576 - - - - - - Total: Salaries & Wages 197,244 140,896 70,000 - 70,000 70,000 - 0 Employee Benefits GROUP INSURANCE 24,672 12,072 - - - - - - MEDICAL INSURANCE - - 9,250 (4,500) 4,750 427 - 4,323 DENTAL INSURANCE - - 811 - 811 811 - 0 VISION INSURANCE - - 190 - 190 190 - (0) LIFE INSURANCE - - 365 - 365 365 - - AD&D INSURANCE - - 10 - 10 10 - (0) SHORT TERM DISABILITY - - 66 - 66 66 - 0 LONG TERM DISABILITY - - 280 - 280 280 - (0) 401A (SS MATCH) 7,397 5,383 4,340 - 4,340 4,326 - 14 FICA MEDICARE 2,727 1,981 1,015 - 1,015 990 - 25 401A ER MATCH OF 457B CONTRIBUTIONS 1,795 1,161 8,400 - 8,400 178 - 8,222 PENSION (GMEBS) 17,751 24,052 - - - - - - TUITION REIMBURSEMENT 3,000 6,000 - - - - - - UNEMPLOYMENT INSURANCE 198 169 68 - 68 68 - (0) WORKER'S COMPENSATION 1,557 435 213 - 213 213 - 0 FSA/HSA/HRA CONTRIBUTIONS 2,400 1,125 1,800 - 1,800 1,800 - - Total: Employee Benefits 61,496 52,377 26,808 (4,500) 22,308 9,724 - 12,584 Purchased Professional and Technical Services PROFESSIONAL FEES - 55,670 74,160 - 74,160 61,800 12,360 - PHOTOGRAPHY 1,125 1,850 1,500 - 1,500 150 - 1,350 WEBSITE DESIGN 48,030 - - - - - - - GRAND OPENINGS 624 - - - - - - - Total: Professional Fees 49,779 1,850 1,500 - 1,500 150 - 1,350 Total: Purchased Professional and Technical Services 49,779 57,520 75,660 - 75,660 61,950 12,360 1,350 Other Purchased Services COMMUNICATIONS 1,326 1,447 720 - 720 609 - 111 POSTAGE 896 45 350 - 350 350 - (0) ADVERTISING 2,656 4,195 9,000 - 9,000 3,341 - 5,659 GRAND OPENINGS 96 350 - - - - - - Total: Advertising 2,752 - - - - - - - PRINTING 11,125 2,737 10,000 - 10,000 491 - 9,509 TRAVEL 3,296 736 - - - - - - GOVERNMENT SOCIAL MEDIA CONFERENCE - 608 - - - - - - GOVERNMENT COMMUNICATORS - - 350 - 350 13 - 337 SOCIAL MEDIA CLUB OF ATLANTA - - - - - - - - Total: Travel 3,296 1,344 350 - 350 13 - 337 DUES & FEES PUBLIC RELATIONS SOCIETY OF AMERICA 705 - - - - - - - OTHER - 496 - - - - - - Total: Dues & Fees 705 496 - - - - - - EDUCATION & TRAINING 4,127 138 - - - - - - GOVERNMENT SOCIAL MEDIA CONFERENCE - 382 - - - - - - GOVERNMENT COMMUNICATORS - - - - - (285) - 285 Total: Education & Training 4,127 520 - - - (285) - 285 MAINTENANCE CONTRACTS CONSTANT CONTACT 780 923 816 - 816 765 - 51 WEBSITE MAINTENANCE 2,165 2,180 8,000 - 8,000 880 - 7,120 ADOBE CREATIVE CLOUD 1,190 1,713 1,680 - 1,680 1,483 - 197 HOOTSUITE PRO - 120 120 - 120 120 - 0 SURVEY MONKEY - 300 300 - 300 300 - - VENNGAGE 57 - - - - - - - OTHER 646 258 - - - - - - Total: Maintenance Contracts 4,838 5,494 10,916 - 10,916 3,548 - 7,368 Total: Other Purchased Services 29,065 16,629 31,336 - 31,336 8,067 - 23,269 Supplies GENERAL SUPPLIES 539 923 300 - 300 28 - 272 GRAND OPENINGS SUPPLIES 368 - - - - - - - BETTER TOGETHER - 256 - - - - - - Total: General Supplies 907 1,178 300 - 300 28 - 272 FOOD/MEALS - 39 - - - - - - GRAND OPENINGS FOOD 66 - - - - - - - Total: Food/Meals 66 39 - - - - - - UNIFORMS - 30 50 - 50 - - 50 PROMOTIONAL ITEMS 4,689 3,531 - - - - - - Total: Supplies 5,661 4,778 350 - 350 28 - 322 FY 2017 Actuals FY 2015 Actuals FY 2016 Machinery & Equipment FURNITURE & FIXTURES - - 500 - 500 117 - 383 OTHER EQUIPMENT - 3,383 75 - 75 75 - 0 CAMERAS 1,308 1,293 650 - 650 300 - 350 CELL PHONE 100 - 100 - 100 - - 100 Total: Other Equipment 1,408 1,293 750 - 825 300 - 450 Total: Machinery & Equipment 1,408 4,676 1,325 - 1,325 492 - 833 Total: Innovation & Engagement 344,653 276,877 205,479 (4,500) 200,979 150,261 12,360 38,358 BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. Benefits (4,500) Total Decrease (4,500)$ (4,500)$ TOTAL BUDGET AMENDMENTS Amendment Reason Decreased to cover benefit expenses beyond average budgeted amount per employee in Community Outreach Community Outreach & Engagement Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES - - 92,029 - 92,029 75,553 - 16,476 Total: Salaries & Wages - - 92,029 - 92,029 75,553 - 16,476 Employee Benefits GROUP INSURANCE - - - - - - - - MEDICAL INSURANCE - - 10,174 4,500 14,674 14,293 - 381 DENTAL INSURANCE - - 811 - 811 811 - 0 VISION INSURANCE - - 190 - 190 190 - (0) LIFE INSURANCE - - 301 - 301 301 - (0) AD&D INSURANCE - - 8 - 8 8 - (0) SHORT TERM DISABILITY - - 66 - 66 65 - 1 LONG TERM DISABILITY - - 231 - 231 231 - 0 401A (SS MATCH) - - 3,452 - 3,452 2,833 - 619 FICA MEDICARE - - 1,335 - 1,335 1,009 - 326 401A ER MATCH OF 457B CONTRIBUTIONS - - 920 - 920 577 - 343 PENSION (GMEBS) - - 8,788 - 8,788 3,725 - 5,063 TUITION REIMBURSEMENT - - 3,000 - 3,000 1,374 - 1,626 UNEMPLOYMENT INSURANCE - - 100 - 100 87 - 13 WORKER'S COMPENSATION - - 279 - 279 - - 279 FSA/HSA/HRA CONTRIBUTIONS - - 969 - 969 500 - 469 Total: Employee Benefits - - 30,624 4,500 35,124 26,005 - 9,119 Purchased Professional and Technical Services PROFESSIONAL FEES - - - - - - - - PHOTOGRAPHY - - 1,000 - 1,000 1,000 - - GRAND OPENINGS - - - - - - - - Total: Professional Fees - - 1,000 - 1,000 1,000 - - CONTRACTED - - - - - - - - Total: Purchased Professional and Technical Services - - 1,000 - 1,000 1,000 - - Other Purchased Services COMMUNICATIONS - - 720 - 720 720 - - POSTAGE - - - - - - - - ADVERTISING - - - - - - - - GRAND OPENINGS - - - - - - - - Total: Advertising - - - - - - - - PRINTING - - - - - (0) - 0 BETTER TOGETHER - - 400 - 400 400 - - MILTON CARES - - 125 - 125 - - 125 TRAVEL - - - - - - - - SOUTHEAST FESTIVALS & EVENTS CONFERENCE - - 770 - 770 770 - - Total: Travel - - 770 - 770 770 - - DUES & FEES BETTER TOGETHER - - - - - - - - OTHER - - - - - - - - Total: Dues & Fees - - - - - - - - EDUCATION & TRAINING - - - - - - - - SOUTHEAST FESTIVALS & EVENTS CONFERENCE - - 400 - 400 400 - - GOVERNMENT COMMUNICATORS QUARTERLY MTGS - - - - - - - - Total: Education & Training - - 400 - 400 400 - - Total: Other Purchased Services - - 2,415 - 2,415 2,290 - 125 Supplies GENERAL SUPPLIES - - 40,000 5,105 45,105 44,475 525 105 GRAND OPENINGS SUPPLIES - - 337 - 337 337 - 0 BETTER TOGETHER - - 250 - 250 203 - 47 Total: General Supplies - - 40,587 5,105 45,692 45,014 525 153 FOOD/MEALS - - - - - - - - GRAND OPENINGS FOOD - - 1,000 - 1,000 1,000 - 0 MILTON CARES - - 500 - 500 500 - - Total: Food/Meals - - 1,500 - 1,500 1,500 - 0 UNIFORMS - - - - - - - - PROMOTIONAL ITEMS - - 4,000 - 4,000 2,952 - 1,048 Total: Supplies - - 46,087 5,105 51,192 49,466 525 1,201 FY 2017 Actuals FY 2015 Actuals FY 2016 Machinery & Equipment OTHER EQUIPMENT - - - - - - - - BETTER TOGETHER - - 163 - 163 163 - (0) MILTON CARES - - 125 - 125 125 - - Total: Other Equipment - - - - 288 - - - Total: Machinery & Equipment - - 288 - 288 288 - (0) Total:Community Outreach - - 172,443 9,605 182,048 154,602 525 26,921 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Benefits 4,500 2. General Supplies 5,105 Total Increase 9,605$ 9,605$ TOTAL BUDGET AMENDMENTS Increased to cover benefit expenses beyond average budgeted amount per employee Increased to account for Party on the Plaza ticket sales Amendment Reason Police Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 2,014,578 2,094,939 2,290,548 - 2,290,548 2,225,554 - 64,994 SALARIES AND WAGES / OVERTIME 69,319 80,816 62,465 - 62,465 58,968 - 3,497 SALARIES AND WAGES / RESTRICTED ON-CALL PAY 8,517 7,725 7,800 - 7,800 7,334 - 466 SALARIES AND WAGES / HOLIDAY PAY 111,460 119,804 111,400 - 111,400 104,952 - 6,448 Total: Salaries & Wages 2,203,873 2,303,284 2,472,213 - 2,472,213 2,396,808 - 75,405 Employee Benefits GROUP INSURANCE 413,604 403,431 - - - - - - MEDICAL INSURANCE - - 437,482 (26,980) 410,502 381,997 - 28,505 DENTAL INSURANCE - - 34,873 - 34,873 32,896 - 1,977 VISION INSURANCE - - 8,170 - 8,170 6,949 - 1,221 LIFE INSURANCE - - 11,227 - 11,227 11,087 - 140 AD&D INSURANCE - - 315 - 315 311 - 4 SHORT TERM DISABILITY - - 2,838 - 2,838 2,638 - 200 LONG TERM DISABILITY - - 8,491 - 8,491 8,417 - 74 401A (SS MATCH) 95,084 103,249 98,767 - 98,767 98,748 - 19 FICA MEDICARE 30,975 31,986 31,653 - 31,653 31,579 - 74 401A ER MATCH OF 457B CONTRIBUTIONS 39,258 57,825 98,201 - 98,201 57,005 - 41,196 PENSION (GMEBS) 152,149 136,852 131,079 - 131,079 98,960 - 32,119 TUITION REIMBURSEMENT 10,588 14,340 27,000 - 27,000 17,034 - 9,966 UNEMPLOYMENT INSURANCE 2,355 2,243 2,200 - 2,200 2,145 - 55 WORKER'S COMPENSATION 77,474 89,451 106,514 - 106,514 81,843 - 24,671 FSA/HSA/HRA CONTRIBUTIONS 4,800 14,775 41,667 - 41,667 38,825 - 2,842 OTHER EMPLOYEE BENEFITS 9,545 - - - - - - - Total: Employee Benefits 835,832 854,151 1,040,477 (26,980) 1,013,497 870,433 - 143,064 Purchased Professional and Technical Services PROFESSIONAL FEES 831 909 2,000 - 2,000 914 - 1,086 LASER & RADAR RECERTIFICATION 1,000 1,100 1,500 - 1,500 770 - 730 K-9 2,146 2,558 2,500 - 2,500 1,040 - 1,460 GRAPHICS FOR PATROL CARS 1,577 520 2,000 - 2,000 (23,876) 23,455 2,421 INMATE MEDICAL SERVICES 11,420 8,966 25,000 - 25,000 17,493 - 7,507 TAG & TITLE APPLICATIONS 404 392 600 - 600 376 - 224 RECRUITMENT TESTING-POLYGRAPH 900 400 2,700 - 2,700 725 - 1,975 RECRUITMENT TESTING - PYSCH 2,300 1,900 3,000 - 3,000 2,800 - 200 WRITTEN ENTRY LEVEL TEST 710 420 1,000 - 1,000 660 - 340 PROMOTION EXAMINATIONS - - 1,100 - 1,100 883 - 217 EMPLOYMENT BACKGROUND CHECKS 2,221 564 1,898 - 1,898 1,895 - 3 IACP NET YEARLY FEES 1,000 875 1,000 - 1,000 875 - 125 HEALTH & WELLNESS PROGRAM 9,115 5,985 10,000 - 10,000 10,000 - 1 Total: Professional Fees 33,623 24,590 54,298 - 54,298 14,999 23,455 15,844 PROFESSIONAL FEES / INVESTIGATIONS INVESTIGATIVE DATABASE SUB 2,128 2,128 4,003 - 4,003 4,003 - - OTHER INVESTIGATIVE FEES 547 2,005 6,300 - 6,300 874 - 5,426 Total: Professional Fees/Investigations 2,675 4,133 10,303 - 10,303 4,877 - 5,426 EQUIPMENT REPAIR & MAINT 834 254 2,500 - 2,500 1,505 - 995 EQUIPMENT R&M/MOTOROLA RADIOS 714 58 1,000 - 1,000 - - 1,000 Total: Equipment Repair & Maintenance 1,548 312 3,500 - 3,500 1,505 - 1,995 FACILITIES REPAIR & MAINT 875 434 1,500 - 1,500 1,500 - 0 VEHICLE REPAIR & MAINT 49,294 79,953 87,507 13,623 101,130 70,006 819 30,304 RENTAL LAND & BUILDINGS 490 - - - - - - - RANGE FEES 6,785 - - - - - - - STORAGE UNIT 995 2,643 3,240 - 3,240 3,066 - 174 Total: Rental Land & Buildings 8,270 2,643 3,240 - 3,240 3,066 - 174 Total: Purchased Professional and Technical Services 96,285 112,064 160,348 13,623 173,971 95,953 24,274 53,743 Other Purchased Services COMMUNICATIONS 33,317 35,467 40,000 - 40,000 29,515 - 10,485 POSTAGE 1,968 308 1,500 - 1,500 764 - 736 PRINTING - - - - - - - - CITATIONS, FORMS & DOCUMENTS 1,811 800 3,000 - 3,000 1,552 - 1,448 BUSINESS CARDS 1,285 1,655 1,500 - 1,500 1,097 - 403 Total: Printing 3,096 2,455 4,500 - 4,500 2,648 - 1,852 TRAVEL 2,395 317 1,000 - 1,000 579 - 421 CRUISE CARDS (41) - - - - - - - IACP CONFERENCE 2,036 - - - - - - - CALEA CONFERENCE 804 - 3,000 - 3,000 172 - 2,828 UPD 4,795 8,550 5,000 - 5,000 4,566 - 434 K-9 1,572 - 1,000 - 1,000 766 - 234 SWAT 993 1,061 2,500 - 2,500 2,074 - 426 RECORDS CLERK CONFERENCE 650 - 500 - 500 500 - - GACP CONFERENCE - 594 900 - 900 266 - 635 GPSTC 194 1,292 2,000 - 2,000 1,118 - 882 CID TRAVEL - - 2,281 - 2,281 2,081 - 200 GPAC TRAVEL 1,354 1,209 2,000 - 2,000 1,375 - 625 AA/TAC CONFERENCE 196 346 750 - 750 750 - - COMMAND COLLEGE 1,368 8,173 8,500 - 8,500 6,893 - 1,607 SSD - 7,173 6,000 - 6,000 3,775 - 2,225 MPD EXPLORERS PROGRAM - 562 6,000 - 6,000 5,471 - 529 CITIZENS POLICE ACADEMY - 1,438 - - - - - - Total: Travel 16,316 30,716 41,431 - 41,431 30,386 - 11,045 FY 2017 Actuals FY 2015 Actuals FY 2016 DUES AND FEES 1,406 1,805 3,000 - 3,000 2,273 - 727 GEORGIA POLICE ACCREDITATION COALITION 75 94 125 - 125 125 - - GEORGIA ASSN OF CHIEFS OF POLICE 575 650 375 - 375 200 - 175 INTERNATIONAL ASSN OF CHIEFS OF POLICE 772 475 625 - 625 475 - 150 POST FEES 1,311 585 2,000 - 2,000 1,528 - 472 ACCREDITATION FEES 4,065 4,315 6,500 - 6,500 5,467 - 1,033 CID CONFIDENTIAL FUNDS - - 1,000 - 1,000 500 - 500 RANGE FEES - 8,400 10,000 - 10,000 5,100 - 4,900 MPD EXPLORERS PROGRAM - - - - - (484) - 484 Total: Dues and Fees 8,204 16,324 23,625 - 23,625 15,184 - 8,441 EDUCATION & TRAINING 517 290 1,500 - 1,500 365 - 1,135 PROFESSIONAL DEVELOPMENT UPD 3,770 10,098 10,500 - 10,500 5,637 - 4,863 GACP CONFERENCE 265 490 500 - 500 500 - - RECORDS CLERK CONFERENCE 250 - 700 - 700 700 - - AA/TAC CONFERENCE 130 250 250 - 250 - - 250 CRIMINAL INVESTIGATIONS - 1,274 5,000 - 5,000 2,142 - 2,858 CANINE TRAINING 6,650 - 1,000 - 1,000 1,000 - - NCGLEA 3,800 2,438 1,950 - 1,950 1,938 - 13 SWAT 1,001 450 1,500 - 1,500 1,060 - 440 PROFESSIONAL MANAGEMENT PROGRAM - - - - - - - - CALEA CONFERENCE 670 - 1,500 - 1,500 1,500 - - R.A.D 1,900 2,940 2,000 - 2,000 - - 2,000 INSTRUCTOR TRAINING - - 1,200 - 1,200 - - 1,200 GPAC TRAINING 200 200 450 - 450 150 - 300 COMMAND COLLEGE 510 11,160 13,000 - 13,000 10,090 - 2,910 IACA - 1,185 - - - - - - MPD EXPLORERS PROGRAM - 20 - - - - - - SSD - - 5,000 - 5,000 1,879 - 3,121 Total: Education & Training 19,662 30,795 46,050 - 46,050 26,960 - 19,090 CONTRACT LABOR - 9,991 - - - - - - Total: Contract Labor - 9,991 - - - - - - MAINTENANCE CONTRACTS - - 974 - 974 974 - (0) INMATE SERVICES - - 5,000 - 5,000 5,000 - - PROPERTY & EVIDENCE IGA 55,000 60,000 60,000 - 60,000 50,000 - 10,000 800 MHZ FEES TO FULTON CTY 8,116 1,672 162,000 - 162,000 124,486 - 37,514 INNOVATIVE DATA SOLUTIONS 4,373 4,105 4,900 - 4,900 4,043 - 857 ANIMAL CONTROL - FULTON CO 24,261 24,991 30,000 - 30,000 20,636 - 9,364 CHOICEPOINT/CLEAR 4,541 5,245 5,683 - 5,683 4,125 - 1,558 CRIME REPORTING 3,576 4,776 13,465 - 13,465 8,105 - 5,360 CELLEBRITE SYS 4,648 1,550 3,250 - 3,250 3,099 - 151 AFIS CIRCUIT 9,852 9,477 9,874 - 9,874 7,149 - 2,725 RING CENTRAL 480 480 500 - 500 464 - 36 ELECTRONIC WARRANT INTERCHANGE 1,295 1,295 1,300 - 1,300 1,300 - 0 VIGILANT SOLUTIONS - 1,450 6,000 - 6,000 4,350 - 1,650 PEN-LINK - - 313 - 313 313 - 1 Total: Maintenance Contracts 116,141 115,040 303,259 - 303,259 234,044 - 69,215 Total: Other Purchased Services 198,704 241,095 460,365 - 460,365 339,500 - 120,865 Supplies GENERAL SUPPLIES 15,336 12,301 13,000 - 13,000 8,833 - 4,167 AMMUNITION 14,940 11,562 10,000 - 10,000 7,978 1,690 332 K-9 276 496 1,000 - 1,000 516 - 484 NEW EMPLOYEES 4,396 111 - - - - - - RANGE SUPPLIES 1,794 278 1,000 - 1,000 644 - 356 FIRST AID KITS 1,482 - 500 - 500 500 - - ALCO SENSOR MOUTH PIECES 675 - 200 - 200 200 - - ID CARDS AND SETUP FEE 1,198 214 1,000 - 1,000 886 - 114 JAIL SUPPLIES 765 1,260 2,000 - 2,000 1,056 - 944 CRIME SCENE SUPPLIES - 1,353 1,500 - 1,500 1,158 - 342 CRIME PREVENTION - 3,140 2,000 - 2,000 1,794 - 206 Total: General Supplies 40,862 30,715 32,200 - 32,200 23,565 1,690 6,945 GASOLINE/DIESEL 133,675 105,493 114,987 - 114,987 98,287 - 16,700 FOOD/MEALS 1,318 1,061 1,500 - 1,500 573 - 927 CRIME PREVENTION - 175 750 - 750 109 - 641 BOOK & PERIODICALS 857 1,596 1,000 - 1,000 262 - 738 UNIFORMS 40,423 40,474 36,550 - 36,550 25,516 5,402 5,632 AWARDS AND RECOGNITION 276 313 2,000 - 2,000 1,761 - 239 BODY ARMOR 10,435 8,640 13,320 - 13,320 5,084 7,544 692 CRIME PREVENTION - 1,136 1,000 - 1,000 369 - 631 Total: Supplies/Uniforms 51,134 50,563 52,870 - 52,870 32,730 12,946 7,194 Total: Supplies 227,845 189,602 203,307 - 203,307 155,526 14,636 33,145 Machinery & Equipment FURNITURE & FIXTURES 2,735 3,138 2,000 - 2,000 - - 2,000 COMPUTER / SOFTWARE - 8,495 4,797 - 4,797 4,797 - 0 OTHER EQUIPMENT - - - - - - - - CRIME PREVENTION MATERIALS 9,857 3,351 10,000 - 10,000 6,934 - 3,066 ICOP STORAGE 565 84 750 - 750 - - 750 TRAINING AIDS 300 1,286 500 - 500 488 - 12 FIRE EXTINGUISHERS 703 - 250 - 250 - - 250 TICKET PRINTERS 960 1,411 4,000 - 4,000 2,670 - 1,330 SWAT 187 - 7,500 - 7,500 7,500 - (0) PATROL EQUIPMENT 39,724 10,370 6,500 - 6,500 3,955 - 2,545 LASERS 1,913 - - - - - - - VEHICLE EQUIPMENT 1,670 7,644 - - - - - - ACTIVE SHOOTER KITS 18,720 - - - - - - - CELL PHONES 159 873 500 - 500 224 - 276 WEAPONRY 15,060 13,199 10,000 - 10,000 (17,303) 11,636 15,667 CAMERAS 15,440 - - - - - - - MOTOROLA RADIOS 15,906 162,469 5,000 - 5,000 - 4,703 297 Total: Other Equipment 121,163 200,686 45,000 - 45,000 4,469 16,338 24,193 OTHER EQUIPMENT/INVESTIGATIONS CRIME SCENE EQUIP -CID - 2,796 4,000 - 4,000 1,005 2,995 0 Total: Other Equipment/Investigations - - - - - - - - Total: Machinery & Equipment 123,897 215,115 55,797 - 55,797 10,270 19,333 26,194 Other Costs Total: Police 3,686,436 3,915,311 4,392,507 (13,357) 4,379,150 3,868,491 58,244 452,415 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Vehicle Repair & Maintenance 13,623 Total Increase 13,623$ DECREASE 1. Benefits (26,980) Total Decrease (26,980)$ (13,357)$ TOTAL BUDGET AMENDMENTS Amendment Reason Increased to account for additional insurance proceeds received Decreased to cover benefit expenses beyond average budgeted amount per employee in IT, Parks & Recreation, Community Development and Economic Development Public Works Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 587,435 673,246 807,397 - 807,397 708,996 - 98,401 SALARIES & WAGES/OVERTIME 260 744 800 - 800 683 - 117 SALARIES & WAGES/ON-CALL PAY 4,136 7,211 7,800 - 7,800 4,096 - 3,704 Total: Salaries & Wages 591,831 681,201 815,997 - 815,997 713,774 - 102,223 Employee Benefits GROUP INSURANCE 88,873 101,694 - - - - - - MEDICAL INSURANCE - - 111,914 - 111,914 99,682 - 12,232 DENTAL INSURANCE - - 8,921 - 8,921 8,431 - 490 VISION INSURANCE - - 2,090 - 2,090 1,757 - 333 LIFE INSURANCE - - 3,959 - 3,959 3,376 - 583 AD&D INSURANCE - - 109 - 109 93 - 16 SHORT TERM DISABILITY - - 726 - 726 602 - 124 LONG TERM DISABILITY - - 3,020 - 3,020 2,592 - 428 401A (SS MATCH) 23,150 27,791 36,892 - 36,892 29,960 - 6,932 FICA MEDICARE 8,166 9,395 11,606 - 11,606 9,619 - 1,987 401A ER MATCH OF 457B CONTRIBUTIONS 6,678 12,121 38,918 - 38,918 21,212 - 17,706 PENSION (GMEBS) 62,662 59,984 44,110 - 44,110 33,307 - 10,803 TUITION REIMBURSEMENT - - - - - - - - UNEMPLOYMENT INSURANCE 547 602 750 - 750 677 - 73 WORKER'S COMPENSATION 10,342 13,307 38,410 - 38,410 15,942 - 22,468 FSA/HSA/HRA CONTRIBUTIONS 2,400 2,625 10,659 - 10,659 10,659 - - Total: Employee Benefits 202,819 227,519 312,084 - 312,084 237,908 - 74,176 Purchased Professional and Technical Services PROFESSIONAL FEES 3,045 30,793 95,000 (94,000) 1,000 (14,000) 15,000 - BULKY TRASH DAY - - - - - - - - ENGINEERING & SURVEYING SERVICES 8,986 3,911 7,500 - 7,500 - 1,500 6,000 Total: Professional Fees 12,031 34,704 102,500 (94,000) 8,500 (14,000) 16,500 6,000 CONTRACTED LOWE ENGINEERING - - - - - (10,000) - 10,000 OVERHEAD TRIMMING & GRAVEL RD - - - - - - - - Total: Professional Fees/Contracted - - - - - - - - EQUIPMENT REPAIR & MAINT - - 3,150 - 3,150 1,373 - 1,777 VEHICLE REPAIR & MAINT 4,583 9,897 5,360 - 5,360 3,098 - 2,262 Total: Purchased Professional and Technical Services 16,615 44,601 111,010 (94,000) 17,010 (19,530) 16,500 20,040 Purchased-Property Services RENTAL EQUIPMENT & VEHICLES - - - - - - - - Total: Purchased-Property Services - - - - - - - - Other Purchased Services COMMUNICATIONS 3,674 4,591 7,160 - 7,160 5,492 - 1,668 POSTAGE 63 - 50 - 50 50 - (0) ADVERTISING - - - - - - - - OTHER PURCHASED SERVICES: Guardrail Repair 9,164 2,612 9,934 - 9,934 2,079 7,855 - PRINTING 164 487 200 - 200 200 - (0) TRAVEL 1,414 241 250 - 250 21 - 229 APWA CLASS 600 628 1,710 - 1,710 - - 1,710 ITE SEMINAR - 184 585 - 585 283 - 302 GIS CONFERENCE 1,530 5,164 2,950 - 2,950 2,306 - 644 ASHE TECHNICAL SEMINAR 144 50 - - - - - - IMSA - - 1,780 - 1,780 - - 1,780 NPPC - - 1,216 - 1,216 1,203 - 13 Total: Travel 3,687 6,267 8,491 - 8,491 3,813 - 4,678 DUES AND FEES 37 - 224 - 224 74 - 150 PE LICENSE 100 - 150 - 150 100 - 50 APWA 395 363 762 - 762 374 - 388 IMSA 228 170 240 - 240 190 - 50 ASHE 50 - 50 - 50 15 - 35 ITE - - 465 - 465 - - 465 CFM 50 13 100 - 100 - - 100 IECA - 510 700 - 700 - - 700 SFPMA - - 100 - 100 70 - 30 ISA - - 130 - 130 - - 130 GAA - 150 150 - 150 - - 150 GUFC - - 175 - 175 - - 175 CPESC - 250 500 - 500 - - 500 CPSWQ - 125 125 - 125 - - 125 ALTERNATE FUEL HWY IMPACT FEE - 102 - - - - - - Total: Dues & Fees 859 1,683 3,647 - 3,647 749 - 2,898 FY 2017 Actuals FY 2015 Actuals FY 2016 EDUCATION & TRAINING - 70 1,950 - 1,950 895 - 1,055 APWA 825 435 800 - 800 490 - 310 CONTINUING EDUCATION 49 99 500 - 500 - - 500 ASHE TECHNICAL SEMINAR - 110 50 - 50 - - 50 ITE TECHNICAL SEMINAR - - 130 - 130 - - 130 GA TRANSPORTATION SUMMIT 166 250 260 - 260 - - 260 IMSA - 1,250 500 - 500 - - 500 GSWCC - 180 - - - - - - CPESC - - 250 - 250 - - 250 CESSWI - - - - - - - - ARBORIST - - 70 - 70 - - 70 Total: Education & Training 1,040 2,394 4,650 - 4,650 1,385 - 3,265 MAINTENANCE CONTRACTS 800 MHZ FEES 327 61 - - - - - - Total: Maintenance Contracts 327 61 - - - - - - Total: Other Purchased Services 18,978 18,095 34,356 - 34,356 13,843 7,855 12,658 Supplies GENERAL SUPPLIES 119 846 3,000 - 3,000 276 - 2,724 ADOPT-A-ROAD/STREAMSIDE CLEANUP - - - - - - - - ARBOR DAY - - - - - - - - Total: General Supplies 119 846 3,000 - 3,000 276 - 2,724 ELECTRICITY 392,741 395,307 409,800 - 409,800 324,091 - 85,709 GASOLINE/DIESEL 2,467 6,241 14,206 - 14,206 12,439 - 1,767 FOOD/MEALS 359 68 400 - 400 208 - 192 UNIFORMS 1,430 1,929 4,775 - 4,775 1,912 - 2,863 Total: Supplies 397,116 404,391 432,181 - 432,181 338,926 - 93,255 Infrastructure ROW MAINTENANCE 470,501 488,996 554,931 - 554,931 294,580 6,428 253,923 SIGNAL MAINTENANCE 48,789 31,329 28,195 - 28,195 17,308 10,302 585 EMERGENCY SERVICES ALLOWANCE 9,305 5,050 10,125 - 10,125 3,535 2,500 4,090 MATERIALS ALLOWANCE 16,413 22,027 35,066 - 35,066 16,601 18,465 (0) TREE REMOVAL 9,305 16,475 10,000 - 10,000 (14,039) 17,250 6,789 DUMPSTER FEES 2,985 7,007 9,000 - 9,000 7,694 - 1,306 SIGNAL MATERIALS 40,510 10,182 25,000 - 25,000 18,197 6,701 103 SIGN MATERIALS 13,236 6,415 18,750 - 18,750 14,865 - 3,885 ROW MOWINGS 16,740 - - - - (43,732) 43,732 (0) Total: Infrastructure 627,784 587,482 691,067 - 691,067 315,009 105,378 270,680 Machinery & Equipment OTHER EQUIPMENT 6,295 2,199 23,000 - 23,000 19,845 - 3,155 ADOPT-A-ROAD SIGNS - - - - - - - - TOOLS/BATTERIES/CHEMICALS 5,301 5,345 7,500 - 7,500 4,314 - 3,186 CELL PHONES 70 633 300 - 300 175 - 125 Total: Other Equipment 11,666 8,177 30,800 - 30,800 24,334 - 6,466 Total: Machinery & Equipment 11,666 8,177 30,800 - 30,800 24,334 - 6,466 Total: Public Works 1,866,809 1,971,467 2,427,495 (94,000) 2,333,495 1,624,264 129,733 579,498 BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. Professional Fees (94,000) Total Decrease (94,000)$ (94,000)$ TOTAL BUDGET AMENDMENTS Amendment Reason Decreased to transfer funds to the Capital Projects Fund for the trails plan update and the parcel reailgnment project Parks and Recreation Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 149,689 166,360 189,365 - 189,365 183,789 - 5,576 SALARIES & WAGES/JOYFUL SOLES - - - - - (1) - 1 SALARIES & WAGES/OVERTIME - - - - - 0 - (0) Total: Salaries & Wages 149,689 166,360 189,365 - 189,365 183,788 - 5,577 Employee Benefits GROUP INSURANCE 20,802 25,524 - - - - - - MEDICAL INSURANCE - - 20,348 8,500 28,848 28,811 - 37 DENTAL INSURANCE - - 1,622 - 1,622 1,622 - 0 VISION INSURANCE - - 380 - 380 380 - (0) LIFE INSURANCE - - 801 - 801 801 - 0 AD&D INSURANCE - - 22 - 22 22 - (0) SHORT TERM DISABILITY - - 132 - 132 129 - 3 LONG TERM DISABILITY - - 597 - 597 597 - (0) 401A (SS MATCH) 5,613 7,409 8,393 - 8,393 8,342 - 51 FICA MEDICARE 2,070 2,197 2,618 - 2,618 2,497 - 121 401A ER MATCH OF 457B CONTRIBUTIONS - 6,068 9,133 - 9,133 8,041 - 1,092 PENSION (GMEBS) 11,586 8,805 8,485 - 8,485 8,243 - 242 UNEMPLOYMENT INSURANCE 263 249 500 - 500 241 - 259 WORKER'S COMPENSATION 3,630 4,405 4,720 - 4,720 4,720 - 0 FSA/HSA/HRA CONTRIBUTIONS - 1,125 1,938 - 1,938 1,938 - - Total: Employee Benefits 43,963 55,781 59,689 8,500 68,189 66,384 - 1,805 Purchased Professional and Technical Services PROFESSIONAL FEES 5,901 10,487 19,525 - 19,525 2,969 - 16,556 CONTRACTED - - - - - - - - PARK MOWING & LITTER PICKUP 164,101 264,181 445,000 - 445,000 223,446 90,537 131,017 Total: Professional Fees/Contracted 164,101 264,181 445,000 - 445,000 223,446 90,537 131,017 FACILITY REPAIR & MAINT 10,245 13,391 45,000 - 45,000 31,986 - 13,014 LIGHTING MAINTENANCE 302 497 500 - 500 500 - (0) Total: Facility Repair & Maintenance 10,547 13,889 45,500 - 45,500 32,486 - 13,014 VEHICLE REPAIR & MAINT - 1,520 1,785 - 1,785 1,202 - 583 GROUNDS REPAIR & MAINT 54,865 23,093 95,000 - 95,000 75,327 19,173 500 Total: Purchased Professional and Technical Services 235,414 313,169 606,810 - 606,810 335,430 109,711 161,669 Purchased-Property Services RENTAL LAND & BUILDINGS 7,500 - - - - - - - FCBOE LEASE 10,604 26,006 38,000 - 38,000 21,583 4,645 11,772 Total: Rental Land & Buildings 18,104 26,006 38,000 - 38,000 21,583 4,645 11,772 RENTAL EQUIPMENT & VEHICLES 8,380 8,973 12,550 - 12,550 8,955 - 3,596 Total: Purchased-Property Services 26,484 34,978 50,550 - 50,550 30,538 4,645 15,367 Other Purchased Services COMMUNICATIONS 1,172 1,270 1,476 - 1,476 1,344 - 132 BROADWELL PAVILION 191 - - - - - - - Total: Communications 1,363 1,270 1,476 - 1,476 1,344 - 132 POSTAGE 70 6 50 - 50 50 - (0) ADVERTISING 432 - - - - 0 - (0) PRINTING 48 65 300 - 300 300 - 0 TRAVEL: Nat'l GRPA, Meals & Mileage 593 658 2,593 - 2,593 2,032 - 561 DUES AND FEES: GRPA Dues 644 735 1,500 - 1,500 655 - 845 ADMISSION FEES - 1,608 2,400 - 2,400 2,400 - 0 EDUCATION & TRAINING: Nat'l RPA 736 400 2,100 - 2,100 2,100 - - CONTRACT LABOR: For programs & activities 4,350 4,940 5,200 - 5,200 5,025 - 175 JOYFUL SOLES - - - - - - - - IGA-ALPHARETTA PARKS & REC 326,458 435,916 362,607 - 362,607 362,607 - 1 PEST CONTROL-P&R FACILITIES - 2,330 3,000 - 3,000 2,010 - 990 REC1 - - 900 - 900 700 - 200 PORTABLE TOILET RENTAL 3,118 1,625 2,520 - 2,520 2,520 - 0 Total: Other Purchased Services 337,812 449,554 384,646 - 384,646 381,743 - 2,903 FY 2017 Actuals FY 2015 Actuals FY 2016 Supplies GENERAL SUPPLIES 8,631 21,357 20,000 - 20,000 19,792 - 208 JOYFUL SOLES - - - 2,319 2,319 2,319 - (0) WATER/SEWERAGE 30,424 34,168 70,000 - 70,000 4,229 - 65,772 NATURAL GAS 961 1,406 2,300 - 2,300 1,119 - 1,181 ELECTRICITY 4,994 31,232 47,400 - 47,400 35,017 - 12,383 GASOLINE 492 448 500 - 500 (525) - 1,025 FOOD/MEALS 645 1,892 500 - 500 481 - 19 UNIFORMS - 272 - - - (7) - 7 Total: Supplies/Uniforms 46,147 90,776 140,700 2,319 143,019 62,424 - 80,595 Machinery & Equipment FURNITURE & FIXTURES - 120 1,000 - 1,000 21 - 979 OTHER EQUIPMENT - 8,015 - - - - - - Total Machinery & Equipment - 8,135 1,000 - 1,000 21 - 979 Total: Parks & Recreation 839,510 1,118,753 1,432,760 10,819 1,443,579 1,060,328 114,356 268,895 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Benefits 8,500 2. General Supplies/Joyful Soles 2,319 Total Increase 10,819$ 10,819$ TOTAL BUDGET AMENDMENTS Increase from Community Services Project Grant Amendment Reason Increased to cover benefit expenses beyond average budgeted amount per employee Community Development Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 460,802 463,528 673,388 - 673,388 635,165 38,223 SALARIES & WAGES/OVERTIME 24 - - - - (1) 1 Total: Salaries & Wages 460,826 463,528 673,388 - 673,388 635,164 38,224 Employee Benefits GROUP INSURANCE 72,875 64,996 - - - - - MEDICAL INSURANCE - - 81,392 4,480 85,872 85,872 0 DENTAL INSURANCE - - 6,488 - 6,488 6,451 37 VISION INSURANCE - - 1,520 - 1,520 1,357 163 LIFE INSURANCE - - 2,896 - 2,896 2,643 253 AD&D INSURANCE - - 80 - 80 74 6 SHORT TERM DISABILITY - - 528 - 528 501 27 LONG TERM DISABILITY - - 2,166 - 2,166 2,020 146 401A (SS MATCH) 17,281 17,398 28,330 - 28,330 26,715 1,615 FICA MEDICARE 6,303 6,464 9,446 - 9,446 8,856 590 401A ER MATCH OF 457B CONTRIBUTIONS 2,766 3,214 23,721 - 23,721 5,497 18,224 PENSION (GMEBS) 34,777 29,391 41,160 - 41,160 25,340 15,820 UNEMPLOYMENT INSURANCE 367 409 500 - 500 450 50 WORKER'S COMPENSATION 2,847 2,525 4,711 - 4,711 3,301 1,410 FSA/HSA/HRA CONTRIBUTIONS - 1,500 5,988 - 5,988 5,000 988 Total: Employee Benefits 137,217 125,896 208,926 4,480 213,406 174,076 39,330 Purchased Professional and Technical Services PROFESSIONAL FEES 90,158 8,238 - 3,950 3,950 3,900 50 BULKY TRASH 15 1,500 2,300 - 2,300 520 1,780 HAZARDOUS WASTE COLLECTION 7,423 16,612 24,000 - 24,000 10,363 13,637 TDR EASEMENT RECORDING - 78 500 - 500 - 500 Total: Professional Fees 97,596 26,428 26,800 3,950 30,750 14,783 15,967 CONTRACTED - - - - - - - VEHICLE REPAIR & MAINT 5,090 314 1,500 - 1,500 949 551 Total: Purchased Professional and Technical Services 102,686 26,742 28,300 3,950 32,250 15,732 16,518 Other Purchased Services COMMUNICATIONS 4,194 2,557 4,000 - 4,000 3,764 236 POSTAGE 2,542 716 300 - 300 (21) 321 ADVERTISING 6,047 4,989 5,000 - 5,000 4,794 206 PRINTING 1,636 3,472 4,800 - 4,800 3,468 1,332 TRAVEL 24 5 - - - - - GPA CONFERENCE 1,705 1,405 800 - 800 - 800 GAZA CONFERENCE 1,120 377 400 - 400 (33) 433 APA NATIONAL CONFERENCE - - 900 - 900 900 - GACE CONFERENCE - - 1,432 - 1,432 683 750 BOARDS & COMMISSIONS TRAINING - - 500 - 500 200 300 STORMWATER TRAINING (NPDES FUNDS) - - - - - - - GA URBAN FORESTRY COUNCIL CONFERENCE - 800 800 - 800 656 144 SUSTAINABILITY COORDINATOR TRAVEL - - 400 - 400 298 102 Total: Travel 2,849 2,587 5,232 - 5,232 2,704 2,528 DUES AND FEES - 42 - - - - - CPESC 375 - - - - - - IECA 340 - - - - - - ASPFM 60 - - - - - - GACE MEMBERSHIP - - 100 - 100 84 16 GA URBAN FORESTRY COUNCIL - 35 - - - - - TREE CARE INDUSTRY ASSOC - - - - - (10) 10 GAZA MEMBERSHIP - - 50 - 50 - 50 APA MEMBERSHIP 832 1,441 1,200 - 1,200 460 740 KEEP MILTON BEAUTIFUL - - - - - - - AIA - - 90 - 90 - 90 GSWCC (NPDES funds) 160 - - - - - - U.S. GREEN BUILDING COUNCIL - - 65 - 65 - 65 ENVIRONMENTAL EDUCATION ALLIANCE - - 35 - 35 - 35 SUSTAINABILITY COORDINATOR DUES & FEES - 25 400 - 400 300 100 INTERNATIONAL CODE COUNCIL (ICC) - - 105 - 105 - 105 Total: Dues and Fees 1,767 1,543 2,045 - 2,045 834 1,211 FY 2017 Actuals FY 2015 Actuals FY 2016 EDUCATION & TRAINING - - - - - - - GPA CONFERENCE 715 695 600 - 600 (400) 1,000 GAZA CONFERENCE - 335 300 - 300 (500) 800 APA NATIONAL CONFERENCE 250 155 800 - 800 800 - GACE CONFERENCE - - 760 - 760 385 375 BOARDS & COMMISSIONS TRAINING 110 150 1,500 - 1,500 1,050 450 NPDES 90 - - - - - - CITY ARCHITECT - CON'T ED 180 - 100 - 100 90 10 NATIONAL TRUST FOR HISTORIC PRESERVATION - - 50 - 50 - 50 GA URBAN FORESTRY COUNCIL 195 - 500 - 500 420 80 SUSTAINABILITY COORDINATOR EDUCATION & TRAINING 554 297 400 - 400 195 205 INTERNATIONAL CODE COUNCIL COURSES - - 189 - 189 - 189 Total: Education & Training 2,094 1,632 5,199 - 5,199 2,040 3,159 MAINTENANCE CONTRACTS - - - - - - - Total: Other Purchased Services 21,130 17,496 26,576 - 26,576 17,583 8,993 Supplies GENERAL SUPPLIES 4,835 1,299 5,500 - 5,500 2,084 3,416 COMMUNITY WILDLIFE PROGRAM - - 300 - 300 121 179 ADOPT A ROAD/RIVERS ALIVE 2,144 400 2,500 - 2,500 510 1,990 SOLID WASTE - 200 250 - 250 250 - Total: General Supplies 6,979 1,899 8,550 - 8,550 2,965 5,585 GASOLINE/DIESEL 1,796 1,705 3,000 - 3,000 2,462 538 FOOD/MEALS 944 261 1,000 - 1,000 566 434 BOOKS & PERIDIOCALS 107 - 100 - 100 - 100 UNIFORMS 995 - 1,100 - 1,100 555 545 Total: Supplies 10,822 3,865 13,750 - 13,750 6,548 7,202 Machinery & Equipment FURNITURE & FIXTURES (11) - 500 - 500 100 400 OTHER EQUIPMENT - - - - - - - CELL PHONES 42 47 200 - 200 30 170 NPDES EQUIPMENT 3,000 - - - - - - Total: Other Equipment 3,042 47 200 - 200 30 170 Total: Machinery & Equipment 3,031 47 700 - 700 130 570 Other Costs PAYMENTS TO OTHERS EVERGREEN SCHOOL GRANT PROGRAM 1,191 1,023 1,200 - 1,200 750 450 Total: Payments to Others - - - - - - - Total: Other Costs 1,191 1,023 1,200 - 1,200 750 450 Total: Community Development 736,902 638,599 952,840 8,430 961,270 849,983 111,287 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Benefits 4,480 2. Professional Fees 3,950 Total Increase 8,430$ 8,430$ TOTAL BUDGET AMENDMENTS Amendment Reason Increased to cover benefit expenses beyond average budgeted amount per employee Increase from Impact Fees/Admin Fund to cover professional services related to the Capital Improvement Element Economic Development Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 35,135 36,616 70,000 - 70,000 70,000 (0) Total: Salaries & Wages 35,135 36,616 70,000 - 70,000 70,000 (0) Employee Benefits GROUP INSURANCE - - - - - - - MEDICAL INSURANCE - - 5,910 7,200 13,110 13,083 27 DENTAL INSURANCE - - 811 - 811 807 4 VISION INSURANCE - - 190 - 190 187 3 LIFE INSURANCE - - 365 - 365 364 1 AD&D INSURANCE - - 10 - 10 9 1 SHORT TERM DISABILITY - - 66 - 66 65 1 LONG TERM DISABILITY - - 365 - 365 360 5 401A (SS MATCH) 1,318 1,439 4,340 - 4,340 4,340 0 FICA MEDICARE 509 531 1,015 - 1,015 957 58 401A ER MATCH OF 457B CONTRIBUTIONS - - 8,400 - 8,400 8,400 (0) PENSION (GMEBS) - - - - - - - UNEMPLOYMENT INSURANCE 56 49 50 - 50 47 3 WORKER'S COMPENSATION 1,227 587 213 - 213 207 6 FSA/HSA/HRA CONTRIBUTIONS - - 884 - 884 717 167 Total: Employee Benefits 3,110 2,606 22,619 7,200 29,819 29,542 277 Purchased Professional and Technical Services PROFESSIONAL FEES - - 50,000 - 50,000 50,000 - PROGRESS PARTNERS 6,250 20,200 11,675 - 11,675 8,475 3,200 Total: Purchased Professional and Technical Services 6,250 20,200 61,675 - 61,675 58,475 3,200 Other Purchased Services COMMUNICATIONS 354 360 720 - 720 720 - COMMUNICATIONS/POSTAGE 39 32 200 - 200 - 200 ADVERTISING - 1,650 - - - - - PRINTING 77 38 250 - 250 130 120 TRAVEL 3,195 3,200 3,665 - 3,665 3,380 285 METRO ATLANTA CHAMBER EVENTS - - 3,000 - 3,000 3,000 - DUES AND FEES 716 7,169 7,940 - 7,940 944 6,996 NFCC CHAIRMAN'S CIRCLE - - 5,000 - 5,000 5,000 - EDUCATION & TRAINING 253 1,904 3,000 - 3,000 1,295 1,705 Total: Other Purchased Services 4,634 14,354 23,775 - 23,775 14,470 9,305 Supplies GENERAL SUPPLIES - - 100 - 100 77 23 INCUBATOR - - - - - - - FOOD/MEALS 1,159 877 1,700 - 1,700 1,447 253 Total: Supplies 1,159 877 1,800 - 1,800 1,524 276 Machinery & Equipment Total: Economic Development 50,288 74,653 179,869 7,200 187,069 174,011 13,058 BUDGET AMENDMENT NOTES Account Name Amount INCREASE - 1. Benefits 7,200 Total Increase 7,200$ 7,200$ FY 2017 Actuals FY 2015 Actuals FY 2016 TOTAL BUDGET AMENDMENTS Amendment Reason Increased to cover benefit expenses beyond average budgeted amount per employee Other Financing Uses Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) Operating Transfers Out TO CAPITAL PROJECTS FUND 4,419,133 18,882,220 5,915,968 (4,606,550) 1,309,418 4,948,036 (3,638,618) TO CAPITAL GRANT FUND 600,180 911,202 - - - - - TO SPECIAL EVENTS FUND - - 10,550 - 10,550 8,792 1,758 TO CAPITAL PROJECTS FUND-REVENUE BOND 6,258,569 2,825,653 - - - - - TO OPERATING GRANT FUND - - - - - - - Total: Operating Transfers Out 11,277,882 22,619,075 5,926,518 (4,606,550) 1,319,968 4,956,828 (3,636,860) Total: Other Financing Uses 11,277,882 22,619,075 5,926,518 (4,606,550) 1,319,968 4,956,828 (3,636,860) BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. To Capital Projects Fund (4,606,550) Total Decrease (4,606,550)$ (4,606,550)$ FY 2017 Actuals FY 2015 Actuals FY 2016 TOTAL BUDGET AMENDMENTS Amendment Reason Decreased to account for the late billing of property taxes (increase to account for collections made after 11/30/17 will be accounted for in the FY18 budget) Other Costs Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) Contingencies CONTINGENCY - - 77,828 (54,225) 23,603 - 23,603 Total: Contingencies - - 77,828 (54,225) 23,603 - 23,603 Total: Other Costs - - 77,828 (54,225) 23,603 - 23,603 BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. Contingency (54,225) Total Decrease (54,225)$ (54,225)$ FY 2017 Actuals FY 2015 Actuals FY 2016 Amendment Reason Decreased to cover higher-than-expected IT costs related to the new city hall TOTAL BUDGET AMENDMENTS CONFISCATED ASSETS FUND This fund accounts for the expenditures and revenues of seized drug funds. The amendment to the revenues reflect actual amounts received. Amendments to the expenditure appropriations in the Confiscated Assets Fund are made at year end to reflect actual expenditures made throughout the fiscal year. Revenues Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) CASH CONFISCATIONS/STATE FUNDS - - - 1,413 1,413 1,413 - CASH CONFISCATIONS/US MARSHALS - - - - - - - CASH CONFISCATIONS/HIDTA 56,406 52,174 - 20,763 20,763 20,263 500 INTEREST REVENUE/STATE FUNDS 26 22 - 22 22 18 4 INTEREST REVENUE/FEDERAL FUNDS 60 59 - 29 29 24 5 REALIZED GAIN ON INV/STATE FUNDS - - - - - - - Total Revenues 56,492 52,255 - 22,227 22,227 21,718 509 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) PROFESSIONAL FEES - - - - - - - STATE FUNDS - - - - - - - FEDERAL FUNDS - 7,284 - 640 640 640 - Total: Professional Fees - 7,284 - 640 640 640 - TRAVEL STATE FUNDS - 172 - - - - - FEDERAL FUNDS 4,017 - - - - - - Total: Travel 4,017 172 - - - - - DUES & FEES STATE FUNDS - 534 - - - - - FEDERAL FUNDS - - - - - - - Total: Travel - 534 - - - - - EDUCATION & TRAINING - - STATE FUNDS - - - - - - - FEDERAL FUNDS 11,423 - - - - - - Total: Education & Training 11,423 - - - - - - MAINTENANCE CONTRACTS STATE FUNDS - - - - - - - FEDERAL FUNDS - 20,782 - - - - - Total: Maintenance Contracts - 20,782 - - - - - GENERAL SUPPLIES STATE FUNDS - - - - - - - FEDERAL FUNDS - - - - - - - Total: General Supplies - - - - - - - UNIFORMS - - STATE FUNDS - - - - - - - FEDERAL FUNDS - 5,667 - 118 118 118 (0) Total: Uniforms - 5,667 - 118 118 118 (0) COMPUTER/SOFTWARE - - FEDERAL FUNDS - 7,179 - - - - - COMPUTER/HARDWARE - - - - - - - FEDERAL FUNDS - 2,133 - - - - - Total: Computer Software/Hardware - 9,312 - - - - - OTHER EQUIPMENT - - - - - STATE FUNDS 1,746 - - - - - - FEDERAL FUNDS - 96,486 - - - - - CAMERAS - - - - - - - STATE FUNDS - - - - - - - Total: Other Equipment 1,746 96,486 - - - - - Total Expenditures 17,186 140,237 - 758 758 758 (0) TOTAL REVENUES OVER/(UNDER) EXPENDITURES (STATE FUNDS)(1,720) (150) - 1,431 BEGINNING FUND BALANCE (STATE FUNDS)56,236 54,516 54,516 54,516 ENDING FUND BALANCE (STATE FUNDS)54,516 54,366 54,516 55,948 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (FEDERAL FUNDS)41,026 (87,298) - 19,529 BEGINNING FUND BALANCE (FEDERAL FUNDS)106,955 147,981 60,682 60,682 ENDING FUND BALANCE (FEDERAL FUNDS)147,981 60,682 60,682 80,211 Confiscated Assets Fund Actuals FY 2015 Actuals FY 2015 FY 2017 FY 2017 Actuals FY 2016 Actuals FY 2016 E-911 FUND This fund accounts for revenues and expenditures related to the operation of the E-911 center as performed through an intergovernmental agreement with the City of Alpharetta. E-911 Fund Revenues Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) E-911 CHARGES 912,707 935,499 890,000 - 890,000 656,762 233,238 INTEREST REVENUE 283 107 - - - (0) 0 Total Revenue 912,990 935,605 890,000 - 890,000 656,762 233,238 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) CONTRACTED/PUBLIC SAFETY COMMUNICATIONS - 43,626 - - - - - COMMUNICATIONS 16,835 19,197 - 3 3 3 - MAINTENANCE CONTRACTS 912,707 935,499 890,000 - 890,000 506,361 383,639 TO CAPITAL PROJECTS FUND 400,000 - - - - - - Total Expenditures 1,329,542 998,321 890,000 3 890,003 506,364 383,639 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (416,552) (62,716) - 150,398 BEGINNING FUND BALANCE 479,271 62,719 3 3 ENDING FUND BALANCE 62,719 3 3 150,401 Actuals FY 2015 Actuals FY 2015 FY 2017 FY 2017 Actuals FY 2016 Actuals FY 2016 CAPITAL PROJECTS FUND The Capital Projects Fund is used to track revenues and expenditures associated with capital construction, acquisition and maintenance. Appropriations in Capital Projects Fund are on a project - length basis and do not expire until the project is complete. According to the City’s budgetary policies, a major capital project generally is defined as an expenditure that has an expected useful life of more than 3 years with an estimated total cost of $50,000 or more, or an improvement/addition to an existing capital asset. (Refer to the following pages.) Capital Projects Fund Revenues Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) INFRASTRUCTURE MAINTENANCE FEES 95,529 110,713 95,000 - 95,000 93,515 - 1,485 PENALTIES & INTEREST/OTHER 844 - - - - - - - INFRASTRUCTURE MAINTENANCE PENALTIES & INT - 1,397 - - - 198 - (198) SIDEWALK REPLACEMENT 82,429 10,488 - - - - - - CRABAPPLE PAVING FUND - - - - - - - - TRAFFIC CALMING 1,329 - - - - - - - PAVING FUND - - - 12,000 12,000 12,000 - - TREE RECOMPENSE 147,000 94,000 17,000 - 17,000 17,000 - - LANDFILL USE FEES 152,410 106,274 140,000 - 140,000 94,197 - 45,803 HYA FEES - - - - - - - - INTEREST REVENUE 409 835 - - - 229 - (229) DONATION/PARKS & RECREATION 100,000 - - - - - - - CELL TOWER LEASE - - 77,412 - 77,412 76,513 - 899 INSURANCE PROCEEDS 10,225 - - - - - - - INSURANCE PROCEEDS/PUBLIC SAFETY - - - 35,636 35,636 - - 35,636 INSURANCE PROCEEDS/PUBLIC WORKS - - - - - - - - INSURANCE PROCEEDS/PARKS & REC - 14,399 - - - - - - OTHER MISCELLANEOUS REVENUE 4,921 - - - - - - - OTHER MISC REV/ATLANTA HIDTA STIPEND - 6,000 3,000 750 3,750 3,750 - - CAPITAL LEASE PROCEEDS - - - - - - - - OPERATING TRANSFERS IN FROM GENERAL FUND 4,419,133 18,882,220 5,915,968 (4,606,550) 1,309,418 4,948,036 - (3,638,618) OPERATING TRANSFERS IN FROM CAPITAL GRANT FUND - 48,666 100,000 - 100,000 83,333 - 16,667 OPERATING TRANSFERS IN FROM E-911 FUND 400,000 - - - - - - - OPER TRFR IN FROM REVENUE BOND FUND - - - 49,554 49,554 - - 49,554 OPER TRFR IN FROM IMPACT FEE FUND/LAW ENFORCEMENT - 15,750 15,557 16,848 32,405 - - 32,405 OPER TRFR IN FROM IMPACT FEE FUND/FIRE - 90,252 89,145 98,665 187,810 - - 187,810 OPER TRFR IN FROM IMPACT FEE FUND/ROAD - 112,632 111,251 123,785 235,036 - - 235,036 OPER TRFR IN FROM IMPACT FEE FUND/PARK - 671,394 668,123 1,031,134 1,699,257 - - 1,699,257 PROCEEDS OF SALE OF ASSETS - - - - - - - - Total Revenue 5,414,229 20,165,019 7,232,456 (3,238,178) 3,994,278 5,328,772 - (1,334,494) Actuals FY 2015 FY 2017 Actuals FY 2016 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Mayor & Council LAND CONSERVATION 375,158 1,000 809,069 - 809,069 4,890 - 804,179 BUILDINGS/FUTURE CITY FACILITIES - - - - - - - - GREEN SPACE BOND INITIATIVE - 2,480 197,520 - 197,520 42,986 78,750 75,784 Mayor & Council Total 375,158 3,480 1,006,589 - 1,006,589 47,876 78,750 879,963 General Admin VEHICLES / REPLACEMENT RESERVE 19,414 - 13,762 - 13,762 - - 13,762 General Admin Total 19,414 - 13,762 - 13,762 - - 13,762 Finance COMPUTER / SOFTWARE 15,654 - - - - - - - Finance Total 15,654 - - - - - - - Information Technology SOFTWARE - - 200,000 29,228 229,228 112,044 117,185 - HARDWARE - - 18,600 - 18,600 18,599 - 1 Information Technology Total - - 218,600 29,228 247,828 130,643 117,185 1 General Government Buildings VEHICLES / NEW VEHICLES - - - - - - - - CITY HALL - 6,575,677 5,051,494 (29,228) 5,022,266 4,890,155 130,100 2,011 SR9 COURT/FIRE/POLICE COMPLEX - - 800,000 (72,104) 727,896 32,890 9,610 685,396 General Government Buildings Total - 6,575,677 5,851,494 (101,332) 5,750,162 4,923,045 139,710 687,407 Municipal Court FACILITY RENOVATIONS - 1,700 - - - - - - Municipal Court Total - 1,700 - - - - - - Police PUBLIC SAFETY COMMUNICATIONS 1,654,794 23,208 269,865 (43,625) 226,240 226,240 - 0 VEHICLES / NEW VEHICLES - - - - - - - - VEHICLES / REPLACEMENT RESERVE 242,020 144,055 211,474 36,386 247,860 209,957 29,494 8,409 AUTOMATED LICENSE PLATE READERS - 20,000 - - - - - - POLICE FACILITY - - - - - - - - Police Total 1,896,814 187,263 481,339 (7,239) 474,100 436,197 29,494 8,409 Actuals FY 2015 FY 2017 Actuals FY 2016 Fire ADMINISTRATIVE FEES STATION REPAIR/ROOF REPLACEMENT STATION 42 - - 10,000 - 10,000 - - 10,000 STATION 43 PARKING LOT REPAIR - 74,853 38,791 - 38,791 - - 38,791 STATION 42 REPLACEMENT 6,000 - - 187,810 187,810 - - 187,810 STATION 41 GENERATOR REPLACEMENT 38,189 - - - - - - - FUEL MANAGEMENT SYSTEM 29,822 - 3,178 - 3,178 - - 3,178 VEHICLES / NEW VEHICLES - - - - - - - - VEHICLE REPLACEMENT RESERVE 104,368 1,018,394 1,001,693 - 1,001,693 69,557 - 932,136 VEHICLES / FIRE APPARATUS - - - - - - - - FURNITURE & FIXTURES - - - - - - - - MACHINERY & EQUIPMENT / COMPUTER - - - - - - - - ADVANCED LIFE SUPPORT EQUIP 9,725 - - - - - - - AED UNITS 27,435 1,650 17,133 - 17,133 3,415 2,505 11,212 MASS NOTIFICATION SIRENS 8,925 3,515 74,805 - 74,805 1,800 7,200 65,805 LIVE FIRE TRAINING FACILITY 12,075 8,110 529,815 - 529,815 - - 529,815 Fire Total 236,539 1,106,522 1,675,415 187,810 1,863,225 74,772 9,705 1,778,747 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Actuals FY 2015 FY 2017 Actuals FY 2016 Public Works PROFESSIONAL FEES - - - 65,000 65,000 - - 65,000 BRIDGES & DAMS INVENTORY - - - - - - - - CONSTRUCTION INSPECTORS - - 78,688 - 78,688 - - 78,688 TRANSPORTATION MASTER PLAN UPDATE 47,064 178,080 - - - - - - FULTON COUNTY TRANSIT PLANNING STUDY - - - - - - - - REPAIRS & MAINTENANCE - - - - - - - - GRAVEL ROADS MAINTENANCE 70,457 72,888 174,039 - 174,039 108,193 32,455 33,391 STORMWATER MAINTENANCE 282,047 296,663 280,181 - 280,181 76,057 2,475 201,649 NPDES PERMIT COMPLIANCE 1,109 350 357,391 - 357,391 1,714 - 355,677 PAVEMENT MANAGEMENT 1,178,706 2,016,431 2,244,499 12,000 2,256,499 112,935 2,001,390 142,175 PAVEMENT MGMT/CRABAPPLE PAVING FUND - - - - - - - - SIGNS & SIGNALS MAINTENANCE - - - - - - - - STORAGE BUILDING & YARD CONSTRUCTION - - 244,622 1,107 245,729 285 - 245,444 INFRASTRUCTURE / TRAFFIC CALMING 2,659 - 100,904 - 100,904 - 34,062 66,842 BRIDGE REPAIRS LANDRUM RD - - - - - - - - INFRASTRUCTURE / RESTRIPING - 70,940 111,012 - 111,012 12,980 - 98,032 REPLACE SCHOOL ZONE FLASHERS 53,820 - - - - - - - INFRASTRUCTURE / EDGE OF PAVEMENT - - - - - - - - INFRASTRUCTURE / BRIDGE REPLACEMENT 76,655 10,840 950,643 235,036 1,185,679 - - 1,185,679 INFRASTRUCTURE / SIDEWALKS 22,089 418,801 1,010,427 57,991 1,068,418 2,562 74,740 991,117 BETHANY@COGBURN RD INTERSECTION IMPROVMTS - - - - - - - - HOPEWELL/FRANCIS/COGBURN INTERSECTION 5,804 - 13,148 - 13,148 - - 13,148 HOPEWELL @ BIRMINGHAM INTERSECTION IMPROVMTS 254,259 1,135,336 201,153 - 201,153 2,281 101,765 97,107 INTERSECTION/HOPEWELL @ REDD INTERSECTION IMP - 22,731 229,352 - 229,352 (22,440) 239,259 12,533 INTERSECTION/FREEMANVILLE @ PROVIDENCE & B'HAM 2,663 536 1,646,718 125,166 1,771,884 60,814 73,685 1,637,385 MCGINNIS FERRY INTERCHANGE - - - - - - - - INFRASTRUCTURE/CRABAPPLE NE CONNECTOR - - 50,000 - 50,000 30,000 - 20,000 INTERSECTION/WEBB RD TURN LANES 7,000 172,500 5,500 - 5,500 - - 5,500 GREEN RD PEDESTRIAN LIGHTING 75,149 - - - - - - - VEHICLES / NEW VEHICLES 66,176 4,684 49,543 - 49,543 - 29,234 20,309 ASSET MANAGEMENT SOFTWARE - 4,800 55,200 - 55,200 20,400 34,800 - OTHER EQUIPMENT 11,000 13,858 - - - - - - NORTH FULTON TRANSPORTATION PLAN - 24,000 - - - - - - Public Works Total 2,156,657 4,443,437 7,803,020 431,300 8,234,320 405,780 2,623,864 5,204,676 Parks & Recreation PROF FEEES/PARKS & REC MASTER PLAN UPDATE - - 75,000 - 75,000 (9,943) 84,943 - PROF FEES/STRUCTURE DEMOLITION - 27,600 - - - - - - NORTHWESTERN MIDDLE IGA IMPROVEMENTS 186,462 11,998 - - - - - - PROVIDENCE PARK 24,445 3,500 310,110 - 310,110 49,235 39,250 221,625 BYRD HOUSE RENOVATIONS 438,859 14,972 63,497 - 63,497 45,104 - 18,393 BROADWELL PARK PAVILION 531,350 - 71,445 (19,500) 51,945 51,945 - (0) BUILDINGS / PARK IMPROVEMENTS - - - - - - - - PARK & TRAIL EXPANSION 34,809 - 3,139,801 1,055,850 4,195,651 292,878 265,000 3,637,773 TRAIL PLAN UPDATE - - - 29,000 29,000 (21,000) - 50,000 INFRASTRUCTURE / BELL PARK - - - 49,554 49,554 7,220 - 42,334 UTILITY VEHICLE - 12,140 2,862 - 2,862 - - 2,862 NEW VEHICLES 26,921 - - - - - - - Parks & Recreation Total 1,242,846 70,210 3,662,715 1,114,904 4,777,619 415,438 389,193 3,972,988 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Community Development PROFESSIONAL FEES - - - - - (12,250) 12,250 - DOWNTOWN MILTON MASTER PLAN - 63,792 16,208 - 16,208 14,320 1,888 0 FORM BASED CODE/TDR ORDINANCE 29,220 - - - - - - - GATEWAY SIGNAGE & HISTORIC MARKERS 4,175 8,904 154,771 - 154,771 9,200 1,150 144,421 UNIFIED DEVELOPMENT CODE - - 200,000 - 200,000 32,914 167,086 - SITE IMPROVEMENT/TREE RECOMPENSE 94,838 30,743 240,774 - 240,774 17,218 8,700 214,856 Community Development Total 128,233 103,439 611,753 - 611,753 61,402 191,073 359,277 TO THE GENERAL FUND - - 243,000 - 243,000 202,500 - 40,500 Operating Transfer Total - - 243,000 - 243,000 202,500 - 40,500 Total Expenditures 6,071,314 12,491,729 21,567,687 1,654,671 23,222,358 6,697,653 3,578,975 12,945,731 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (657,085) 7,673,289 (14,335,231) (1,368,881) BEGINNING FUND BALANCE 7,881,578 7,224,493 14,897,782 14,897,782 ENDING FUND BALANCE 7,224,493 14,897,782 562,551 13,528,901 Actuals FY 2015 FY 2017 Actuals FY 2016 GREENSPACE BOND FUND This fund accounts for revenues and expenditures related to the 2017 general obligation bond for greenspace. Greenspace Bond Fund Revenues Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) GENERAL OBLIGATION BOND PROCEEDS - - - 25,021,104 25,021,104 25,021,104 - (0) INTEREST - - - 31,663 31,663 11,663 - 20,000 Total Revenue - - - 25,052,767 25,052,767 25,032,768 - 19,999 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Parks & Recreation LAND CONSERVATION - - - 25,052,767 25,052,767 - - 25,052,767 Parks & Recreation Total BOND PRINCIPAL - - - - - - - - BOND INTEREST - - - - - - - - Debt Service Total - - - 25,052,767 25,052,767 - - 25,052,767 Expenditures Total - - - 25,052,767 25,052,767 - - 25,052,767 TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - 25,032,768 BEGINNING FUND BALANCE - - - - ENDING FUND BALANCE - - - 25,032,768 Actuals FY 2015 FY 2017 Actuals FY 2015 Actuals FY 2015 FY 2017 Actuals FY 2016 TSPLOST FUND This fund accounts for the revenues and expenditures related to the transportation special purpose local option sales tax. TSPLOST Fund Revenues Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) TRANSP SPECIAL PURPOSE LOCAL OPTION SALES TAX - - - 2,453,937 2,453,937 1,453,937 - 1,000,000 INTEREST - - - 165 165 75 - 90 Total Revenue - - - 2,454,102 2,454,102 1,454,012 - 1,000,090 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Public Works (0) TSPLOST PROGRAM MGMT (ENGINEERING SVCS) - - - 125,000 125,000 9,370 140,630 (25,000) (1) WINWARD PKWY (ALPHARETTA SHARE) MIL-038 - - - - - - - - (2) SR140 @ GREEN MIL-009 - - - - - - - - (3) NE CRABAPPLE CONNECTOR MIL-005/MIL-030 - - - 33,300 33,300 - 33,300 - (4) HOPEWELL @ BETHANY MIL-001 - - - 21,700 21,700 2,800 34,500 (15,600) (5) FREEMANVILLE @ BIRMINGHAM MIL-004 - - - - - - - - (6) HOPEWELL @ THOMPSON MIL-006 - - - - - - - - (7) PEDESTRIAN 1 MIL-034 - - - - - - - - (8) HOPEWELL @ HAMBY MIL-008 - - - - - - - - Public Works Total - - - 180,000 180,000 12,170 208,430 (40,600) Expenditures Total - - - 180,000 180,000 12,170 208,430 (40,600) TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - 1,441,842 BEGINNING FUND BALANCE - - - - ENDING FUND BALANCE - - - 1,441,842 Actuals FY 2016 Actuals FY 2015 Actuals FY 2015 FY 2017 Actuals FY 2015 FY 2017 CAPITAL GRANT FUND The Capital Grant Fund is considered to be a capital project fund that accounts for capital grants used to finance major capital projects. Capital Grant Fund Revenues Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) FED GOV GRANT/CAPITAL DIRECT/ASST TO FIREFIGHTER - - - - - - - - FED GOV GRANT/CAPITAL DIRECT/USDA - - - - - - - - FED GOV GRANT/CAPITAL/IND/GDOT CRABAPPLE STREETSCAPE - - 500,000 - 500,000 - - 500,000 FED GOV GRANT/CAPITAL/IND/GDOT TAP (BIG CREEK) 41,891 96,732 50,000 - 50,000 50,000 - - FED GOV GRANT/TRANSPORTATION MASTER PLAN - - - - - - - - AED UNITS - - - - - - - - FED GOV GRANT/CDBG - 32,619 9,340 (9,340) - - - - STATE GOV GRANT/LMIG FUNDS 278,684 280,076 369,450 - 369,450 369,450 - (0) STATE GOV GRANT/GDOT HPP FUNDS 614,695 2,201,468 3,736,940 - 3,736,940 48,457 - 3,688,483 STATE GOV GRANT/LCI FUNDS - - - - - - - - STATE GOV GRANT/GA URBAN FORESTRY GRANT - - - - - - - - STATE GOV GRANT/MARTA GRANT 102,705 2,788 71,863 - 71,863 71,861 - 2 STATE GOV GRANT/DEERFIELD @ MORRIS - - - - - - - - STATE GOV GRANT/SR 9 @ BETHANY BND 16,854 - 872 - 872 - - 872 STATE GOV GRANT/GDOT LANDSCAPE - - 4,062 - 4,062 - - 4,062 STATE GOV GRANT/BATHROOM RENOVATION - - - - - - - - LOCL GOV GRANT/ALPHARETTA & NORTH FULTON CID 15,000 - - - - - - - INTEREST REVENUE 82 250 - - - 178 - (178) REALIZED GAIN OR LOSS ON INVESTMENTS - - - - - - - - FIREMANS FUND GRANT - - - - - - - - OPERATING TRANSFER IN FROM GENERAL FUND 600,180 911,202 - - - - - - Total Revenue 1,670,091 3,525,134 4,742,527 (9,340) 4,733,187 539,947 - 4,193,240 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Public Works TRANSPORTATION MASTER PLN - - - - - - - - STORMWATER MAINTENANCE - - - - - - - - PAVEMENT MANAGEMENT 278,684 280,076 369,450 - 369,450 - - 369,450 INFRASTRUCTURE / BHAM @ PROVIDENCE 1,835 - - - - - - - INFRASTRUCTURE/ARNOLDMILL@NEW PROVIDENCE - - - - - - - - INFRASTRUCTURE/CRABAPPLE @ B'HAM 3,353,225 458,122 4,117,670 - 4,117,670 119,070 48 3,998,552 INFRASTRUCTURE/SIDEWALKS (CDBG) 16,200 16,419 9,340 (9,340) - - - - INFRASTRUCTURE/MARTA 480 71,862 - - - - - - INFRASTRUCTURE/CRABAPPLE STREETSCAPE 30,750 17,433 625,999 - 625,999 5,678 3,447 616,874 INFRASTRUCTURE/DEERFIELD@MORRIS - - - - - - - - INFRASTRUCTURE/SR 9@BETHANY BEND 777 2,000 - - - - - - INFRASTRUCTURE/TRAIL CONN TO BIG CREEK GREENWAY 121,143 62,590 - - - - - - Public Works Total 3,803,092 908,502 5,122,459 (9,340) 5,113,119 124,749 3,495 4,984,876 Community Development BRANDING & SIGNAGE - - 4,900 - 4,900 - - 4,900 Community Development Total - - 4,900 - 4,900 - - 4,900 Other Financing Uses OPERATING TRANSFER OUT TO CAPITAL PROJ FUND - 48,666 100,000 - 100,000 83,333 - 16,667 OPERATING TRANSFER OUT TO GENERAL FUND - - - - - - - - Other Financing Uses Total - - - - - - - - Expenditures Total 3,803,092 957,168 5,227,359 (9,340) 5,218,019 208,082 3,495 5,006,442 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (2,133,001) 2,567,966 (484,832) 331,865 BEGINNING FUND BALANCE 50,032 (2,082,969) 484,997 484,997 ENDING FUND BALANCE (2,082,969) 484,997 165 816,861 Actuals FY 2015 FY 2017 Actuals FY 2015 FY 2017 Actuals FY 2016 Actuals FY 2016 IMPACT FEE FUND The Impact Fee Fund is considered to be a capital project fund that accounts for impact fees collected to fund future facility expansions or acquisitions of equipment necessary to serve our expanded population. The adjustments being requested will account for revenues receiv ed or anticipated to receive by the end of the fiscal year and operating transfers out to the corresponding projects. Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) IMPACT FEES/ADMIN FUND - 26,695 26,522 38,099 64,621 35,099 29,522 IMPACT FEES/LAW ENFORCEMENT FUND - 15,747 15,557 16,844 32,401 15,644 16,757 IMPACT FEES/FIRE FUND - 90,233 89,145 98,643 187,788 89,643 98,145 IMPACT FEES/ROAD FUND - 112,608 111,251 123,758 235,009 113,758 121,251 IMPACT FEES/PARK FUND - 671,231 668,123 1,030,911 1,699,034 950,911 748,123 INTEREST REVENUE/ADMIN FEES - 6 - 9 9 7 2 INTEREST REVENUE/LAW ENFORCEMENT FEES - 3 - 4 4 3 1 INTEREST REVENUE/FIRE FEES - 19 - 22 22 17 5 INTEREST REVENUE/ROAD FEES - 24 - 27 27 21 6 INTEREST REVENUE/PARK FEES - 163 - 224 224 179 45 OPERATING TRANSFER IN FROM GENERAL FUND - - - - - - - Total Revenue - 916,728 910,598 1,308,540 2,219,138 1,205,281 1,013,857 Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) OPERATING TRANSFER OUT TO GENERAL FUND/ADMIN - 26,701 26,522 38,107 64,629 - 64,629 OP TRFR OUT TO CAPITAL PROJ FUND/LAW ENFORCEMENT - 15,750 15,557 16,848 32,405 - 32,405 OP TRFR OUT TO CAPITAL PROJ FUND/FIRE - 90,252 89,145 98,665 187,810 - 187,810 OP TRFR OUT TO CAPITAL PROJ FUND/ROAD - 112,632 111,251 123,785 235,036 - 235,036 OP TRFR OUT TO CAPITAL PROJ FUND/PARK - 671,394 668,123 1,031,134 1,699,257 - 1,699,257 Expenditures Total - 916,728 910,598 1,308,540 2,219,138 - 2,219,138 TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - 1,205,281 BEGINNING FUND BALANCE - - - - ENDING FUND BALANCE - - - 1,205,281 Expenditures Actuals FY 2015 FY 2017 Actuals FY 2016 Impact Fees Revenues Actuals FY 2015 FY 2017 Actuals FY 2016 REVENUE BOND FUND The Revenue Bond Fund is considered to be a capital project fund that accounts for revenues and expenditures related to the bond issuance. Capital Project Fund - Revenue Bond Revenues Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) INTEREST REVENUE 247 1,247 - - - (0) 0 DONATION/HOPEWELL YOUTH ASSOCIATION 100,000 - - - - - - OPERATING TRANSFER IN FROM GENERAL FUND 6,258,569 2,825,653 - - - - - REVENUE BOND PROCEEDS 8,910,132 689,868 - - - - - Total Revenue 15,268,948 3,516,768 - - - (0) 0 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) General Government Buildings CITY HALL 270,980 - - - - - - General Government Buildings Total 270,980 - - - - - - Parks & Recreation BELL MEMORIAL PARK 8,308,284 774,914 48,059 (48,059) - (0) 0 Parks & Recreation Buildings Total 8,308,284 774,914 48,059 (48,059) - (0) 0 Debt Service BOND PRINCIPAL - - - - - - - BOND INTEREST 669 153,529 - - - - - Debt Service Total 669 153,529 - - - - - OPERATING TRANSFER TO THE GENERAL FUND - 9,935,171 712,604 - 712,604 593,837 118,767 OPERATING TRANSFER TO THE CAPITAL PROJECTS FUND - - - 49,554 49,554 - 49,554 Expenditures Total 8,579,932.50 10,863,614 48,059 1,495 762,158.00 593,836.34 168,321.66 TOTAL REVENUES OVER/(UNDER) EXPENDITURES 6,689,016 (7,346,847) (48,059) (762,158) (593,837) BEGINNING FUND BALANCE 1,419,989 8,109,005 762,158 762,158 762,158 ENDING FUND BALANCE 8,109,005 762,158 714,099 0 168,322 Actuals FY 2015 FY 2017 FY 2017 Actuals FY 2015 Actuals FY 2016 Actuals FY 2016 MILTIONt ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 7, 2017 FROM: Steven Krokoff, City Manager �) AGENDA ITEM: Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2018 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown In Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. MEETING DATE: Monday, September 11, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (, APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES (^0 CITY ATTORNEY REVIEW REQUIRED: () YES (4'-�0 APPROVAL BY CITY ATTORNEY: () APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: C)9 /I)) z C' 1 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 September 7, 2017 To the Honorable Mayor, City Council and the Citizens of Milton: We are pleased to present to you a draft of the City of Milton’s Annual Operating and Capital Budget for Fiscal Year 2018. The objective of the City’s budget is to provide a management tool by which our local government can unite its budgeting efforts to provide quality services while operating within available resources. This process results in an updated financial plan and provides critical data analysis necessary for strategic decision-making. BUDGET PROCESS The fiscal year 2018 budget process began in July with distribution of historical data and forms to all the department directors. Each department formulated budgets in three major areas: maintenance & operating, operating initiatives, and capital project requests. Concurrent with departmental budgeting, finance staff completed the first draft of a salary/benefits budget as well as formulated initial revenue estimates. In late July, each department director met with the city manager to review their budget requests. Each request was carefully evaluated by the city manager, assistant city manager, and finance director and consideration was given to the priorities identified by the department director and available funding sources. Consideration was also given to the strategies identified in the 2016–2020 Strategic Plan. The budget was first presented during the August 14, 2017, Council meeting. This will be followed by a public hearing on September 11, 2017, to discuss budget modifications and to refine the draft budget document. A second public hearing will be held during the September 25, 2017, Council meeting where the final budget will be officially presented and considered for adoption. Public input is encouraged throughout the budget process. EXECUTIVE SUMMARY As we work our way through the budget process this year, we are closely monitoring the tax assessment situation for 2017 property taxes. To recap, the Fulton County Board of Commissioners rejected the initial assessment notices issued by the Fulton County Tax Assessors Office citing too many errors. The assessment notices were reissued using the 2016 values for residential properties that were not newly improved. For newly improved properties and commercial properties, assessments were based on market values. This has significantly delayed the property tax billing for 2017 taxes by approximately one and a half months, thus affecting the revenue collections for both Fiscal Year 2017 and 2018 since it crosses fiscal years. As a result, we are projecting a shortfall in the 2017 revenues of approximately $4.69 million. To offset the shortage, we will delay a portion of the planned operating transfer for capital projects until Fiscal Year 2018. The Fiscal Year 2018 Budget emphasizes progress toward implementing the five goals outlined in the Strategic Plan. The total projected General Fund revenue is $27,125,240, which represents a 0.5% increase from the Fiscal Year 2017 Amended Budget, excluding interfund transfers. This budget maintains the millage rate of 4.731 mills; the same since the City’s inception in 2006. FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Revenues Taxes 24,905,450$ 25,517,790$ 612,340$ 2.46 Licenses & Permits 858,685 548,950 (309,735) (36.07) Intergovernmental Revenues - 9,000 9,000 - Charges for Services 519,700 444,300 (75,400) (14.51) Fines & Forfeitures 560,000 475,000 (85,000) (15.18) Investment Income 30,420 61,000 30,580 100.53 Contributions & Donations 23,000 - (23,000) (100.00) Miscellaneous Revenue 82,230 54,200 (28,030) (34.09) Proceeds from Sale of Assets 15,000 15,000 - - 26,994,485$ 27,125,240$ 130,755$ 0.5 Interfund Transfers In: Hotel/Motel Tax Fund 20,000 - (20,000) (100.00) Capital Projects Fund 243,000 - (243,000) (100.00) Revenue Bond Fund 712,604 - (712,604) (100.00) Impact Fee Fund 26,522 - (26,522) (100.00) Total Revenues 27,996,611$ 27,125,240$ (871,371)$ (3.1) In order to give an apples to apples comparison between Fiscal Year 2017 and 2018, we will use what we anticipated collecting and spending in 2017 as though we weren’t facing the delay in tax collections. Other Taxes Property Taxes Licenses & Permits Fines & Forfeitures Charges for Services Inv estment Income Proceeds from Sale of Assets Intergovernmental Revenues Revenue Sources The salary and benefit budget is based upon approved positions and the associated benefit program costs. For Fiscal Year 2018, direct City costs for salaries/benefits is $13,936,932, with $10,086,690 appropriated for salaries and $3,850,242 for benefits, making benefit costs 27.6% of the total salaries/benefit budget. Recognizing the cost of employee retention is less than employee turnover, this budget includes a market adjustment of 3% for all personnel, a total cost of $247,522. This adjustment is prorated by the number of months each employee worked for the City during Fiscal Year 2017. Operating expenditures, excluding personnel costs, is proposed at $6,157,075 for Fiscal Year 2018. This is approximately 9.68%, or $659,659, lower than the previous year’s approved budget. The most significant difference between the two fiscal years is a $357,000 decrease in the cost of maintenance services for right-of-way mowing, right-of- way maintenance, and park mowing and litter pickup. Another notable variance is the $112,000 reduction in lease costs associated with the office space we vacated following the move to the newly constructed City Hall, and the right-sizing of the maintenance costs for the new building––initial estimates were higher than actual costs. The remaining $188,000 variance is attributable to several smaller adjustments throughout each department. The following table compares departmental appropriations within the General Fund: FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Expenditures (by department): Mayor & Council 166,759$ 168,869$ 2,110$ 1.27 City Clerk 181,077 353,535 172,458 95.24 City Manager's Office 691,336 711,256 19,920 2.88 Finance 452,793 495,534 42,741 9.44 Information Technology 948,414 762,891 (185,523) (19.56) Human Resources 334,445 333,864 (581) (0.17) Communications 205,479 198,926 (6,553) (3.19) Community Outreach & Engagement 172,443 114,746 (57,697) (33.46) Municipal Court 298,347 419,476 121,129 40.60 Police 4,392,507 4,686,622 294,115 6.70 Fire 6,680,719 6,879,526 198,807 2.98 Public Works 2,427,495 2,166,370 (261,125) (10.76) Parks & Recreation 1,432,760 1,120,423 (312,337) (21.80) Community Development 952,840 1,059,627 106,787 11.21 Economic Development 179,869 192,011 12,142 6.75 Non-Departmental: General Administration 72,818 60,374 (12,444) (17.09) Legal 290,000 275,000 (15,000) (5.17) Risk Management 283,300 258,600 (24,700) (8.72) General Govt Buildings 474,354 197,970 (276,384) (58.27) Debt Service 852,512 851,712 (800) (0.09) Contingency 77,828 254,873 177,045 227.48 21,568,095$ 21,562,205$ (5,890)$ (0.0) Interfund Transfers: Capital Projects Fund 5,915,968 9,736,703 3,820,735 64.58 Capital Grant Fund - 28,750 28,750 - Revenue Bond Fund - - - - Special Events Fund 10,550 17,450 6,900 65.40 Total Expenditures 27,494,613$ 31,345,108$ 3,850,495$ 14.0 The next table compares expenditure appropriations by category within the General Fund: FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Expenditures (by Category): Personnel Services: Salaries 9,836,510$ 10,086,690$ 250,180$ 2.54 Employee Benefits 3,622,530 3,850,242 227,712 6.29 subtotal 13,459,040$ 13,936,932$ 477,892$ 3.55 Maintenance and Operations: Professional Services 1,329,002$ 885,158$ (443,844)$ (33.40) Property Services 1,012,371 748,540 (263,831) (26.06) Other Purchased Services 2,336,399 3,107,088 770,689 32.99 Supplies 414,686 402,592 (12,094) (2.92) Utilities 572,356 624,630 52,274 9.13 Fuel 174,693 148,543 (26,150) (14.97) Capital Outlay 975,027 238,324 (736,703) (75.56) Miscellaneous 2,200 2,200 - - subtotal 6,816,734$ 6,157,075$ (659,659)$ (9.68) Debt Service: Bond (Bell Memorial Park)852,512$ 851,712$ (800)$ (0.09) Capital Lease (Fire Apparatus)361,981 361,613 (368) (0.10) subtotal 1,214,493$ 1,213,325$ (1,168)$ (0.10) Other Uses: Contingency 77,828$ 254,873$ 177,045$ 227.48 subtotal 77,828$ 254,873$ 177,045$ 227.48 Total Operating Expenditures 21,568,095$ 21,562,205$ (5,890)$ (0.03) Interfund Transfer: Capital Projects Fund 5,915,968$ 9,736,703$ 3,820,735$ 64.58 Capital Grant Fund - 28,750 28,750 - Revenue Bond Fund - - - - Special Events Fund 10,550 17,450 6,900 65.40 subtotal 5,926,518$ 9,782,903$ 3,856,385$ 65.07 Total Expenditures 27,494,613$ 31,345,108$ 3,850,495$ 14.00 FISCAL YEAR 2018 BUDGET PRIORITIES In the summer of 2015, the City’s Mayor, Council and Executive Team came together to identify the goals, strategies and initiatives that will carry Milton through the next five years. This comprehensive road map was adopted as the 2016–2020 Strategic Plan for the City and provided the framework for the new initiatives requested in the Fiscal Year 2018 Budget. Hire marketing consultant for Deerfield/Hwy 9 area to create a campaign around our vision for the area……………………………… $30,000 Startup funds for creating an incubator for new businesses……….. $50,000 Create an economic development incentives bank……………….. $50,000 Increase counselor staffing for Joyful Soles camp……….…………… $7,104 Replace public safety laptops that have exceeded their useful life with leased laptops through existing service provider…………. $24,526 Acquire performance management software to track strategic plan key performance measurements…………………………………. $25,000 Implement new software in Municipal Court to convert all processes to electronic platform (first year costs are at no cost to the city)……………………………………………………………………….. $0 Acquire new court recording solution to replace the system that was transferred to the new city hall..……………………………………. $3,180 Upgrade in-car computer system for police department………….. $43,034 Update LIDAR database…………………………………………………... $10,200 Expand GIS enterprise licensing………………………………………….. $41,000 Create public/private partnership to manage NPDES permit compliance program (offset by proposed appropriation for capital line item)…….………………………………………………………. $0 Create public/private partnership to manage the construction inspection program (partially offset by salary costs for retiring employee and proposed appropriation for capital line item)…… $51,961 Outsource the scanning of more than ten years of community development and public works documents………………………… $100,000 Combine part-time positions of the conservation project manager and the sustainability coordinator into one full-time position………………………………………………………………………… $18,276 Replace the roof at fire station 41 (Arnold Mill Rd)…………………… $90,000 Purchase an ATV outfitted with EMS trailer to assist the fire department with accessing citizens in need that are located in remote areas of our parks…………………………………………………. $20,000 Implement software and acquire hardware for permit tracking and electronic plan review to create greater efficiencies in community development department………………………………… $265,500 Landscape the roundabout located at Hopewell/Cogburn/Francis Rds………………………………………… $11,851 Create citizens government academy to foster higher level of citizen engagement and knowledge of government services….. $4,000 Aside from the new capital improvement requests, another $4,190,050 is proposed to be transferred to the Capital Projects Fund to support the ongoing capital projects identified in the Seven-Year Capital Improvement Plan. The City has adopted a conservative approach to budgeting and set a policy that requires a contingency of 1% of the total annual operating expenditure appropriation to be established each year. This allows for unexpected operational changes, legislative impacts, or other economic events affecting the City’s operations, which could not have been reasonably anticipated at the time the budget was prepared. For Fiscal Year 2018, a contingency of $254,873 has been appropriated. BUDGET POLICY We develop this budget according to financial best practices and generally accepted accounting principles All annual appropriations lapse at year-end except capital projects fund, which adopt project-length budgets. CLOSING It is our privilege to submit this draft of the Fiscal Year 2018 Budget to Milton’s Mayor, City Council and Citizens. This budget illustrates the City’s dedication to providing the highest level of services while maintaining sound fiscal policies. We would like to thank all of the contributors for their diligent efforts in developing a budget that addresses the major policy goals and priorities of the City Council, while protecting the financial health of the City now and in the future. If in your review of this document you have any questions, please do not hesitate to contact us. Respectfully Submitted, Steven Krokoff Stacey R. Inglis City Manager Assistant City Manager/Treasurer General Fund General Fund Summary FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget* FY 2018 Recommended Budget** $ Variance % Variance Revenues: Taxes 24,698,793$ 25,192,111$ 24,905,450$ 30,207,790$ 5,302,340$ 21.3 Licenses & Permits 911,175 784,946 858,685 548,950 (309,735) (36.1) Intergovernmental Revenues - 16,655 - 9,000 9,000 - Charges for Services 502,208 537,317 519,700 444,300 (75,400) (14.5) Fines & Forfeitures 565,331 508,130 560,000 475,000 (85,000) (15.2) Investment Income 30,220 45,333 30,420 61,000 30,580 100.5 Contributions & Donations 3,420 11,165 23,000 - (23,000) (100.0) Miscellaneous Revenue 102,233 121,786 82,230 54,200 (28,030) (34.1) Proceeds from Sale of Assets 30,416 5,313 15,000 15,000 - - 26,843,797$ 27,222,754$ 26,994,485$ 31,815,240$ 4,820,755$ 17.9 Interfund Transfers In: Hotel/Motel Tax Fund 20,000$ 19,218$ 20,000$ -$ (20,000)$ (100.0) Capital Projects Fund - - 243,000 - (243,000) (100.0) Revenue Bond Fund - 9,935,171 712,604 - (712,604) (100.0) Impact Fee Fund - 26,701 26,522 - (26,522) (100.0) Total Revenues 26,863,797$ 37,203,844$ 27,996,611$ 31,815,240$ 3,818,629$ 13.6 Expenditures: Mayor & Council 157,650$ 146,527$ 166,759$ 168,869$ 2,110$ 1.3 City Clerk 169,046 163,966 181,077 353,535 172,458 95.2 City Manager 652,158 687,710 691,336 711,256 19,920 2.9 General Administration 45,313 40,500 72,818 60,374 (12,444) (17.1) Finance 388,008 409,321 452,793 495,534 42,741 9.4 Legal 223,903 307,816 290,000 275,000 (15,000) (5.2) Information Technology 713,472 729,719 948,414 762,891 (185,523) (19.6) Human Resources 247,351 272,594 334,445 333,864 (581) (0.2) Risk Management 215,723 243,715 283,300 258,600 (24,700) (8.7) General Govt Buildings 385,455 386,420 474,354 197,970 (276,384) (58.3) Communications 344,653 276,877 205,479 198,926 (6,553) (3.2) Community Outreach & Engagement - - 172,443 114,746 (57,697) (33.5) Municipal Court 269,768 275,541 298,347 419,476 121,129 40.6 Police 3,686,436 3,915,311 4,392,507 4,686,622 294,115 6.7 Fire 5,343,279 5,693,645 6,680,719 6,879,526 198,807 3.0 Public Works 1,866,809 1,971,467 2,427,495 2,166,370 (261,125) (10.8) Parks & Recreation 839,510 1,118,753 1,432,760 1,120,423 (312,337) (21.8) Community Development 736,902 638,599 952,840 1,059,627 106,787 11.2 Economic Development 50,288 74,653 179,869 192,011 12,142 6.8 Debt Service 254,622 - 852,512 851,712 (800) (0.1) Contingency - - 77,828 254,873 177,045 227.5 M&O Initiatives - - - 470,132 470,132 - 16,590,346$ 17,353,132$ 21,568,095$ 22,032,337$ 464,242$ 2.2 Interfund Transfers Out: Capital Projects Fund 4,419,133 18,882,220 5,915,968 9,736,703 3,820,735 64.6 Capital Grant Fund 600,180 911,202 - 28,750 28,750 - Revenue Bond Fund 6,258,569 2,825,653 - - - - Special Events Fund - - 10,550 17,450 6,900 65.4 Total Expenditures 27,868,228$ 39,972,207$ 27,494,613$ 31,815,240$ 4,995,564$ 15.7 Total Revenues Over/(Under) Expenditures (1,004,431)$ (2,768,363)$ 501,998$ 0$ Beginning Fund Balance 10,798,746 9,794,315 7,025,953 7,527,951 Ending Fund Balance 9,794,315$ 7,025,953$ 7,527,951$ 7,527,951$ *The FY 2017 Amended Budget does not reflect the proposed amendments that will be presented to the council for consideration in September 2017. **The FY 2018 Recommended Budget includes a $4.69 million revenue projection for the late billing and collection of the 2017 property taxes and interfund transfers out to other funds of $5,962,518 for the fiscal year 2017 planned transfers. The difference of $1,673,482 will go to replenish the fund balance for the revenue shortage we will experience in fiscal year 2017. Revenues General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Revenues REAL PROPERTY TAX - CURRENT YEAR 9,625,299 9,966,659 10,173,000 10,380,000 207,000 2.0 REAL PROPERTY TAX - PRIOR YEAR 390,184 319,254 300,000 5,268,000 4,968,000 1,656.0 PERSONAL PROPERTY TAX - CURRENT YEAR 1,401,646 1,140,239 982,000 907,000 (75,000) (7.6) PERSONAL PROPERTY TAX - PRIOR YEAR 5,131 4,672 5,000 95,000 90,000 1,800.0 REAL ESTATE TRANSFER TAX 111,211 105,114 115,000 84,000 (31,000) (27.0) FRANCHISE FEES 1,853,416 2,058,336 1,915,900 1,941,240 25,340 1.3 LOCAL OPTION SALES TAX 8,404,439 8,528,916 8,400,000 8,500,000 100,000 1.2 ALCOHOLIC BEVERAGE EXCISE 296,110 298,104 295,000 298,000 3,000 1.0 RENTAL VEHICLE EXCISE - - - - - - BUSINESS & OCCUPATION TAX 652,114 649,271 650,000 675,000 25,000 3.8 INSURANCE PREMIUM TAX 1,884,880 2,041,691 2,000,000 2,000,000 - - FINANCIAL INSTITUTIONS TAX 39,673 46,001 38,150 38,150 - - PENALTIES & INTEREST ON DELINQUENT TAXES 34,689 33,853 31,400 21,400 (10,000) (31.8) ALCOHOLIC BEVERAGE LICENSES 157,390 151,395 146,900 151,300 4,400 3.0 SOLICITATION PERMIT 390 1,170 585 1,000 415 70.9 ZONING & LAND USE PERMITS 11,300 6,950 10,000 4,000 (6,000) (60.0) LAND DISTURBANCE PERMITS 238,092 161,493 200,000 39,000 (161,000) (80.5) MODIFICATION 350 350 700 350 (350) (50.0) VARIANCE 8,450 4,850 6,500 5,000 (1,500) (23.1) SEASONAL & SPECIAL EVENTS 1,260 710 1,000 800 (200) (20.0) SIGN PERMITS 6,506 8,949 7,000 6,000 (1,000) (14.3) FILM & MEDIA PERMIT FEE - 1,200 - 1,000 1,000 - BUILDING PERMITS 476,626 438,913 480,000 335,000 (145,000) (30.2) NPDES FEES 7,872 4,898 4,000 3,000 (1,000) (25.0) TAXI & DRIVER PERMITTING FEES 300 - - - - - PENALTIES & INTEREST ON DELINQUENT LIC & PERMITS 2,640 4,068 2,000 2,500 500 25.0 FEDERAL GOVERNMENT GRANTS - 4,655 - - - - LOCAL GOVERNMENT GRANTS - 12,000 - - - - LOC GOVT SHARED REV/SCHOOL BUS STOP ARM VIOLA - - - 9,000 9,000 - ADMINISTRATIVE FEES 221,266 192,118 220,000 170,000 (50,000) (22.7) PLANNING & DEVELOPMENT FEES 177,961 137,535 150,450 126,250 (24,200) (16.1) OPEN RECORDS FEES 684 696 500 700 200 40.0 OTHER CHARGES FOR SERVICES 20,346 12,800 13,750 10,500 (3,250) (23.6) SPECIAL POLICE SERVICES FEES 10,135 10,505 9,000 19,000 10,000 111.1 SPECIAL FIRE SERVICES FEES 9,203 12,026 7,900 8,900 1,000 12.7 MEDICAL REIMBURSEMENT (E911)- 423 - - - - OTHER PUBLIC SAFETY FEES 736 2,943 1,150 1,000 (150) (13.0) BACKGROUND CHECK FEES 15,810 14,900 14,000 5,000 (9,000) (64.3) ADMINISTRATIVE FEES/COBRA - - - - - - ACTIVITY FEES 45,736 153,070 102,650 102,650 - - EVENT ADMISSION FEES - - - - - - OTHER CHARGES FOR SERVICES 330 300 300 300 - - General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Revenues COURT FINES & FORFEITURES 565,331 508,130 560,000 475,000 (85,000) (15.2) INTEREST REVENUE 430 508 420 1,000 580 138.1 REALIZED GAIN OR LOSS 29,790 44,825 30,000 60,000 30,000 100.0 DONATION REVENUE 3,420 11,165 23,000 - (23,000) (100.0) RENTS & ROYALTIES 29,422 102,322 23,200 14,200 (9,000) (38.8) REIMBURSEMENT FOR DAMAGED PROPERTY 14,551 12,534 17,656 - (17,656) (100.0) OTHER MISC REVENUE 58,261 6,930 41,374 40,000 (1,374) (3.3) OPERATING TRANSFERS IN FROM OTHER FUNDS 20,000 9,981,090 1,002,126 - (1,002,126) (100.0) PROCEEDS OF SALE OF ASSETS 30,416 5,313 15,000 15,000 - - Total Revenues 26,863,797 37,203,844 27,996,611 31,815,240 3,818,629 13.6 Expenditures General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Mayor & Council SALARIES & WAGES 101,389 101,777 101,000 101,000 - - STIPEND 2,786 3,926 15,000 15,000 - - EMPLOYEE BENEFITS 6,027 5,881 5,919 5,829 (90) (1.5) PROFESSIONAL FEES 8,127 - 6,800 6,800 - - RENTAL EQUIPMENT & VEHICLES 165 621 - - - - POSTAGE - - - - - - ADVERTISING 1,315 1,487 1,500 1,500 - - PRINTING - 559 350 350 - - TRAVEL 8,358 5,512 11,790 12,840 1,050 8.9 DUES AND FEES 18,874 15,301 10,550 10,700 150 1.4 EDUCATION & TRAINING 9,130 6,330 11,050 11,050 - - GENERAL SUPPLIES 91 3,826 1,000 2,000 1,000 100.0 FOOD/MEALS 184 901 800 800 - - PROMOTIONAL ITEMS - - - - - - PAYMENT TO OTHERS / NON-RECURRING 1,206 407 1,000 1,000 - - Total Mayor & Council 157,650 146,527 166,759 168,869 2,110 1.3 City Clerk SALARIES & WAGES 108,585 108,266 122,294 124,408 2,114 1.7 EMPLOYEE BENEFITS 15,865 16,194 38,737 47,041 8,304 21.4 PROFESSIONAL FEES - - - 145,441 145,441 - COMMUNICATIONS 711 711 711 720 9 1.3 POSTAGE 44 74 100 100 - - ADVERTISING 1,674 1,046 1,200 2,500 1,300 108.3 PRINTING - - 200 200 - - TRAVEL - 471 960 1,500 540 56.3 DUES AND FEES 118 75 75 75 - - EDUCATION & TRAINING - 415 800 800 - - MAINTENANCE CONTRACTS 41,885 36,546 15,000 30,000 15,000 100.0 GENERAL SUPPLIES 165 169 1,000 750 (250) (25.0) Total City Clerk 169,046 163,966 181,077 353,535 172,458 95.2 City Manager SALARIES & WAGES 492,372 475,408 510,573 523,202 12,629 2.5 CAR ALLOWANCE 7,228 2,686 - - - - EMPLOYEE BENEFITS 131,763 146,564 141,304 148,168 6,864 4.9 PROFESSIONAL FEES 5,421 27,415 8,000 3,000 (5,000) (62.5) RENTAL EQUIP & VEHICLES - 165 - - - - COMMUNICATIONS 2,430 2,530 3,060 3,528 468 15.3 POSTAGE 305 127 300 300 - - ADVERTISING - - - - - - General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance City Manager (cont.) PRINTING 44 509 192 500 308 160.4 TRAVEL 6,309 9,297 7,600 10,848 3,248 42.7 DUES AND FEES 7,649 13,108 11,607 6,785 (4,822) (41.5) EDUCATION & TRAINING 3,530 10,455 6,200 7,775 1,575 25.4 MAINTENANCE CONTRACTS 490 - - 4,900 4,900 - GENERAL SUPPLIES 352 733 1,000 750 (250) (25.0) FOOD/MEALS 1,387 1,324 1,500 1,500 - - BOOKS & PERIODICALS 107 - - - - - OTHER EQUIPMENT - - - - - - Total City Manager 652,158 687,710 691,336 711,256 19,920 2.9 General Administration PROFESSIONAL FEES - - 5,576 - (5,576) (100.0) VEHICLE REPAIRS & MAINTENANCE - - 1,500 - (1,500) (100.0) RENTAL LAND & BUILDINGS 1,830 1,796 1,740 2,016 276 15.9 POSTAGE 519 3,026 13,000 10,000 (3,000) (23.1) PRINTING - 35 300 - (300) (100.0) DUES AND FEES 330 415 410 950 540 131.7 MAINTENANCE CONTRACTS 4,931 5,218 5,868 4,608 (1,260) (21.5) GENERAL SUPPLIES 37,455 29,820 44,424 42,800 (1,624) (3.7) GASOLINE/DIESEL 247 30 - - - - FURNITURE & FIXTURES - 160 - - - - Total General Administration 45,313 40,500 72,818 60,374 (12,444) (17.1) Finance SALARIES & WAGES 233,406 236,182 246,198 257,178 10,980 4.5 EMPLOYEE BENEFITS 57,626 67,568 95,927 100,104 4,177 4.4 ADMINISTRATIVE FEES 40,522 46,597 50,000 30,000 (20,000) (40.0) PROFESSIONAL FEES 30,500 36,013 32,500 33,500 1,000 3.1 COMMUNICATIONS 710 711 720 720 - - POSTAGE 8,417 6,270 6,500 13,000 6,500 100.0 ADVERTISING 3,923 4,785 4,500 4,500 - - PRINTING 6,474 4,404 5,088 9,288 4,200 82.5 TRAVEL 197 1,134 1,645 2,540 895 54.4 DUES AND FEES 1,596 1,091 892 1,294 402 45.1 EDUCATION & TRAINING 2,281 1,012 2,778 4,778 2,000 72.0 MAINTENANCE CONTRACTS 184 368 2,245 35,720 33,475 1,491.1 GENERAL SUPPLIES 399 170 800 800 - - BOOKS AND PERIODICALS 287 - - 112 112 - FURNITURE & FIXTURES - 150 1,500 500 (1,000) (66.7) COMPUTER/SOFTWARE - - 1,500 1,500 - - General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Finance (cont.) OTHER EQUIPMENT 369 - - - - - PAYMENTS TO OTHERS/NON-RECURRING 1,118 2,865 - - - - Total Finance 388,008 409,321 452,793 495,534 42,741 9.4 Legal PROFESSIONAL FEES 223,903 307,816 290,000 275,000 (15,000) (5.2) Total Legal 223,903 307,816 290,000 275,000 (15,000) (5.2) Information Technology SALARIES & WAGES 87,352 91,284 92,504 96,066 3,562 3.9 EMPLOYEE BENEFITS 26,832 34,398 30,346 32,078 1,732 5.7 PROFESSIONAL FEES 1,669 175 7,678 2,000 (5,678) (74.0) COMMUNICATIONS 109,933 100,321 137,086 176,994 39,908 29.1 POSTAGE 180 - 247 250 3 1.2 PRINTING - - 50 50 - - TRAVEL 173 33 2,200 3,541 1,341 61.0 DUES AND FEES - 20 120 20 (100) (83.3) EDUCATION & TRAINING 1,081 40 2,800 1,050 (1,750) (62.5) MAINTENANCE CONTRACTS 440,342 449,763 558,822 407,942 (150,880) (27.0) GENERAL SUPPLIES 1,348 1,911 3,100 1,500 (1,600) (51.6) FOOD/MEALS - - - - - - CABLE/DIRECT TV - - - - - - COMPUTERS 41,156 36,595 76,272 25,200 (51,072) (67.0) OTHER EQUIPMENT 3,406 15,179 37,189 16,200 (20,989) (56.4) Total Information Technology 713,472 729,719 948,414 762,891 (185,523) (19.6) Human Resources SALARIES & WAGES 139,599 143,838 146,510 149,682 3,172 2.2 EMPLOYEE BENEFITS 46,730 41,222 54,200 54,145 (55) (0.1) ADMINISTRATIVE FEES 36,922 39,986 45,500 45,500 - - PROFESSIONAL FEES 11,322 24,762 17,209 16,134 (1,075) (6.2) RENTAL EQUIPMENT & VEHICLES - - - - - - COMMUNICATIONS 848 849 852 720 (132) (15.5) POSTAGE 43 4 100 100 - - ADVERTISING 3 458 425 425 - - PRINTING 63 - 100 100 - - TRAVEL 2,910 838 5,750 3,650 (2,100) (36.5) DUES AND FEES 671 1,079 1,169 1,169 - - EDUCATION & TRAINING 7,302 14,909 56,000 56,000 - - MAINTENANCE CONTRACTS - 180 140 140 - - GENERAL SUPPLIES 204 2,382 3,792 3,599 (193) (5.1) General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Human Resources (cont.) FOOD/MEALS 686 1,766 2,500 2,500 - - FURNITURE & FIXTURES 50 206 48 - (48) (100.0) OTHER EQUIPMENT - 115 150 - (150) (100.0) Total Human Resources 247,351 272,594 334,445 333,864 (581) (0.2) Risk Management INSURANCE 215,723 243,715 283,300 258,600 (24,700) (8.7) Total Risk Management 215,723 243,715 283,300 258,600 (24,700) (8.7) General Governmental Buildings PROFESSIONAL FEES - - 3,000 - (3,000) (100.0) CLEANING SERVICES - - - 37,240 37,240 - FACILITY REPAIR & MAINTENANCE 4,146 - 163,063 27,920 (135,143) (82.9) GROUNDS REPAIRS & MAINTENANCE - - - 54,480 54,480 - RENTAL LAND & BUILDINGS 375,230 386,420 308,291 - (308,291) (100.0) MAINTENANCE CONTRACTS - - - 1,720 1,720 - GENERAL SUPPLIES - - - - - - WATER/SEWAGE - - - 8,580 8,580 - NATURAL GAS - - - 2,210 2,210 - ELECTRICITY - - - 65,400 65,400 - CABLE/DIRECT TV - - - 420 420 - OTHER EQUIPMENT - - - - - - INTERGOVERNMENTAL 6,080 - - - - - Total General Governmental Buildings 385,455 386,420 474,354 197,970 (276,384) (58.3) Communications SALARIES & WAGES 197,244 140,896 70,000 73,363 3,363 4.8 EMPLOYEE BENEFITS 61,496 52,377 26,808 28,667 1,859 6.9 PROFESSIONAL FEES 49,779 57,520 75,660 75,660 - - COMMUNICATIONS 1,326 1,447 720 720 - - POSTAGE 896 45 350 350 - - ADVERTISING 2,752 4,545 9,000 6,000 (3,000) (33.3) PRINTING 11,125 2,737 10,000 2,200 (7,800) (78.0) TRAVEL 3,296 1,344 350 2,296 1,946 556.0 DUES AND FEES 705 496 - 740 740 - EDUCATION & TRAINING 4,127 520 - 1,030 1,030 - MAINTENANCE CONTRACTS 4,838 5,494 10,916 6,800 (4,116) (37.7) GENERAL SUPPLIES 907 1,178 300 300 - - FOOD/MEALS 66 39 - - - - UNIFORMS - 30 50 50 - - PROMOTIONAL ITEMS 4,689 3,531 - - - - General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Communications (cont.) FURNITURE & FIXTURES - - 500 - (500) (100.0) OTHER EQUIPMENT 1,408 4,676 825 750 (75) (9.1) Total Communications 344,653 276,877 205,479 198,926 (6,553) (3.2) Community Outreach & Engagement SALARIES & WAGES - - 92,029 78,604 (13,425) (14.6) EMPLOYEE BENEFITS - - 30,624 24,252 (6,372) (20.8) PROFESSIONAL FEES - - 1,000 1,000 - - COMMUNICATIONS - - 720 1,440 720 100.0 PRINTING - - 525 775 250 47.6 TRAVEL - - 770 - (770) (100.0) DUES AND FEES - - - - - - EDUCATION & TRAINING - - 400 - (400) (100.0) MAINTENANCE CONTRACTS - - - - - - GENERAL SUPPLIES - - 40,587 2,250 (38,337) (94.5) FOOD/MEALS - - 1,500 2,000 500 33.3 PROMOTIONAL ITEMS - - 4,000 4,000 - - FURNITURE & FIXTURES - - - - - - OTHER EQUIPMENT - - 288 425 137 47.6 Total Community Outreach & Engagement - - 172,443 114,746 (57,697) (33.5) Municipal Court SALARIES & WAGES 198,946 202,083 218,620 224,668 6,048 2.8 EMPLOYEE BENEFITS 43,048 46,029 50,045 52,090 PROFESSIONAL FEES 17,245 19,823 21,365 23,325 RENTAL LAND & BUILDINGS - - - 106,476 106,476 - COMMUNICATIONS 711 711 1,422 1,422 - - POSTAGE 648 119 700 1,000 300 42.9 PRINTING 600 1,786 800 800 - - TRAVEL 4,109 2,059 3,300 3,300 DUES AND FEES 147 120 245 245 EDUCATION & TRAINING 1,050 1,050 1,150 1,150 MAINTENANCE CONTRACTS 330 - - - GENERAL SUPPLIES 264 898 300 800 500 166.7 BOOKS AND PERIODICALS - 312 150 150 - - UNIFORMS - - 250 250 - - FURNITURE & FIXTURES 2,670 550 - - - - HARDWARE - - - 2,800 2,800 - OTHER EQUIPMENT - - - 1,000 1,000 - Total Municipal Court 269,768 275,541 298,347 419,476 121,129 40.6 General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Police SALARIES & WAGES 2,203,873 2,303,284 2,472,213 2,592,433 120,220 4.9 EMPLOYEE BENEFITS 835,832 854,151 1,040,477 1,121,244 80,767 7.8 PROFESSIONAL FEES 36,298 28,723 64,601 54,214 (10,387) (16.1) EQUIPMENT REPAIR & MAINT 1,548 312 3,500 3,500 - - FACILITY REPAIR & MAINT 875 434 1,500 1,500 - - VEHICLE REPAIR & MAINT 49,294 79,953 87,507 80,000 (7,507) (8.6) RENTAL LAND & BUILDINGS 8,270 2,643 3,240 109,716 106,476 3,286.3 COMMUNICATIONS 33,317 35,467 40,000 40,000 - - POSTAGE 1,968 308 1,500 2,400 900 60.0 PRINTING 3,096 2,455 4,500 4,500 - - TRAVEL 13,922 30,399 40,431 40,431 - - DUES AND FEES 8,204 16,324 23,625 24,200 575 2.4 EDUCATION & TRAINING 19,662 30,795 46,050 46,050 - - CONTRACT LABOR - 9,991 - - - - MAINTENANCE CONTRACTS 116,141 115,040 303,259 337,664 34,405 11.3 GENERAL SUPPLIES 40,862 30,715 32,200 34,200 2,000 6.2 GASOLINE/DIESEL 133,675 105,493 114,987 90,000 (24,987) (21.7) FOOD/MEALS 1,318 1,236 2,250 2,250 - - BOOK & PERIODICALS/EDUCATION & REFERENCE 857 1,596 1,000 1,000 - - UNIFORMS 51,134 50,563 52,870 53,820 950 1.8 FURNITURE & FIXTURES 2,735 3,138 2,000 2,000 - - OTHER EQUIPMENT 121,163 203,482 49,000 44,500 (4,500) (9.2) Total Police 3,686,436 3,915,311 4,392,507 4,686,622 294,115 6.7 Fire SALARIES & WAGES 3,497,024 3,621,381 4,000,819 4,114,836 114,017 2.8 EMPLOYEE BENEFITS 1,225,433 1,303,882 1,504,825 1,629,792 124,967 8.3 PROFESSIONAL FEES 39,685 42,372 44,613 47,109 2,496 5.6 GARBAGE PICKUP 7,489 8,921 10,008 10,320 312 3.1 EQUIPMENT REPAIR & MAINT 105,637 83,935 187,697 141,724 (45,973) (24.5) FACILITY REPAIR & MAINT 17,750 9,926 7,680 13,480 5,800 75.5 VEHICLE REPAIR & MAINTENANCE (37) - - - - - GROUNDS REPAIR & MAINT 363 34,222 30,000 20,268 (9,732) (32.4) RENTAL LAND & BUILDINGS 150,987 4,015 3,800 1,800 (2,000) (52.6) RENTAL EQUIP & VEHICLES - - - - - - COMMUNICATIONS 15,690 16,240 16,292 18,600 2,308 14.2 POSTAGE 418 155 1,000 500 (500) (50.0) PRINTING 461 320 800 800 - - TRAVEL 4,112 8,897 13,033 17,204 4,171 32.0 DUES AND FEES 5,535 5,825 12,162 10,612 (1,550) (12.7) EDUCATION & TRAINING 10,237 5,720 39,160 30,050 (9,110) (23.3) General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Fire (cont.) CONTRACT LABOR - - - - - - MAINTENANCE CONTRACTS 23,326 26,643 106,414 105,188 (1,226) (1.2) GENERAL SUPPLIES 45,523 37,730 43,893 46,460 2,567 5.8 WATER / SEWAGE 1,752 4,151 6,220 4,000 (2,220) (35.7) NATURAL GAS 11,990 11,547 14,496 13,200 (1,296) (8.9) ELECTRICITY 24,422 22,315 18,000 22,800 4,800 26.7 GASOLINE/DIESEL 29,848 28,278 42,000 42,000 - - FOOD/MEALS 633 594 800 800 - - BOOKS & PERIODICALS/TRAINING MATERIALS 1,947 1,274 9,640 5,600 (4,040) (41.9) CABLE 3,537 3,660 4,140 6,720 2,580 62.3 UNIFORMS 61,409 50,621 123,755 124,301 546 0.4 MACHINERY & EQUIPMENT / MACHINERY 824 49 700 - (700) (100.0) FURNITURE & FIXTURES 10,149 7,352 4,375 5,315 940 21.5 OTHER EQUIPMENT 45,338 132,054 72,316 84,334 12,018 16.6 STATION 43 CAPITAL LEASE PRINCIPAL - 152,767 305,038 320,010 14,972 4.9 STATION 43 CAPITAL LEASE INTEREST - 68,177 56,943 41,603 (15,340) (26.9) Total Fire 5,343,279 5,693,645 6,680,719 6,879,526 198,807 3.0 Public Works SALARIES & WAGES 591,831 681,201 815,997 744,191 (71,806) (8.8) EMPLOYEE BENEFITS 202,819 227,519 312,084 275,116 (36,968) (11.8) PROFESSIONAL FEES 12,031 34,704 102,500 7,500 (95,000) (92.7) DUMPSTER FEES - - - 12,225 12,225 - EQUIPMENT REPAIR & MAINTENANCE - - 3,150 3,150 - - VEHICLE REPAIR & MAINTENANCE 4,583 9,897 5,360 7,920 2,560 47.8 RENTAL EQUIPMENT & VEHICLES - - - - - - COMMUNICATIONS 3,674 4,591 7,160 7,020 (140) (2.0) POSTAGE 63 - 50 50 - - ADVERTISING - - - - - - OTHER PURCHASED SERVICES 9,164 2,612 9,934 7,500 (2,434) (24.5) PRINTING 164 487 200 200 - - TRAVEL 3,687 6,267 8,491 5,571 (2,920) (34.4) DUES AND FEES 859 1,683 3,871 2,554 (1,317) (34.0) EDUCATION & TRAINING 1,040 2,394 4,650 3,855 (795) (17.1) CONTRACT LABOR - - - 525,857 525,857 - MAINTENANCE CONTRACTS 327 61 - 47,468 47,468 - GENERAL SUPPLIES 119 846 3,000 38,500 35,500 1,183.3 ELECTRICITY 392,741 395,307 409,800 409,800 - - GASOLINE/DIESEL 2,467 6,241 14,206 12,543 (1,663) (11.7) FOOD/MEALS 359 68 400 400 - - UNIFORMS 1,430 1,929 4,775 2,150 (2,625) (55.0) General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Public Works (cont.) INFRASTRUCTURE 627,784 587,482 691,067 - (691,067) (100.0) OTHER EQUIPMENT 11,666 8,177 30,800 52,800 22,000 71.4 Total Public Works 1,866,809 1,971,467 2,427,495 2,166,370 (261,125) (10.8) Parks & Recreation SALARIES & WAGES 149,689 166,360 189,365 193,506 4,141 2.2 EMPLOYEE BENEFITS 43,963 55,781 59,689 62,277 2,588 4.3 PROFESSIONAL FEES 170,002 274,668 464,525 5,750 (458,775) (98.8) FACILITY REPAIR & MAINTENANCE 10,245 13,391 45,000 12,000 (33,000) (73.3) LIGHTING MAINTENANCE 302 497 500 1,000 500 100.0 VEHICLE REPAIR & MAINTENANCE - 1,520 1,785 2,105 320 17.9 GROUNDS REPAIR & MAINTENANCE 54,865 23,093 95,000 50,000 (45,000) (47.4) RENTAL LAND & BUILDINGS 18,104 26,006 38,000 32,000 (6,000) (15.8) RENTAL EQUIPMENT & VEHICLES 8,380 8,973 12,550 15,700 3,150 25.1 COMMUNICATIONS 1,363 1,270 1,476 1,440 (36) (2.4) POSTAGE 70 6 50 50 - - ADVERTISING 432 - - - - - PRINTING 48 65 300 300 - - TRAVEL 593 658 2,593 2,000 (593) (22.9) DUES AND FEES 644 2,343 3,900 6,300 2,400 61.5 EDUCATION & TRAINING 736 400 2,100 1,500 (600) (28.6) CONTRACT LABOR 4,350 4,940 5,200 268,100 262,900 5,055.8 MAINTENANCE CONTRACTS 326,458 438,246 366,507 351,850 (14,657) (4.0) OTHER PURCHASED SERVICE 3,118 1,625 2,520 4,095 1,575 62.5 GENERAL SUPPLIES 8,631 21,357 20,000 17,000 (3,000) (15.0) WATER / SEWAGE 30,424 34,168 70,000 55,000 (15,000) (21.4) NATURAL GAS 961 1,406 2,300 500 (1,800) (78.3) ELECTRICITY 4,994 31,232 47,400 36,000 (11,400) (24.1) GASOLINE/DIESEL 492 448 500 500 - - FOOD/MEALS 645 1,892 500 700 200 40.0 UNIFORMS - 272 - 250 250 - FURNITURE & FIXTURES - 120 1,000 500 (500) (50.0) OTHER EQUIPMENT - 8,015 - - - - Total Parks & Recreation 839,510 1,118,753 1,432,760 1,120,423 (312,337) (21.8) Community Development SALARIES & WAGES 460,826 463,528 673,388 725,298 51,910 7.7 EMPLOYEE BENEFITS 137,217 125,896 208,926 239,993 31,067 14.9 PROFESSIONAL FEES 97,596 26,428 26,800 51,800 25,000 93.3 VEHICLE REPAIR & MAINTENANCE 5,090 314 1,500 2,000 500 33.3 COMMUNICATIONS 4,194 2,557 4,000 6,180 2,180 54.5 General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Community Development (cont.) POSTAGE 2,542 716 300 300 - - ADVERTISING 6,047 4,989 5,000 5,000 - - PRINTING 1,636 3,472 4,800 4,300 (500) (10.4) TRAVEL 2,849 2,587 5,232 5,232 - - DUES AND FEES 1,767 1,543 2,045 2,575 530 25.9 EDUCATION & TRAINING 2,094 1,632 5,199 5,299 100 1.9 GENERAL SUPPLIES 6,979 1,899 8,550 4,450 (4,100) (48.0) GASOLINE/DIESEL 1,796 1,705 3,000 3,500 500 16.7 FOOD/MEALS 944 261 1,000 800 (200) (20.0) BOOKS & PERIODICALS 107 - 100 100 - - UNIFORMS 995 - 1,100 1,100 - - FURNITURE & FIXTURES (11) - 500 300 (200) (40.0) OTHER EQUIPMENT 3,042 47 200 200 - - PAYMENTS TO OTHERS 1,191 1,023 1,200 1,200 - - Total Community Development 736,902 638,599 952,840 1,059,627 106,787 11.2 Economic Development SALARIES & WAGES 35,135 36,616 70,000 73,255 3,255 4.7 EMPLOYEE BENEFITS 3,110 2,606 22,619 29,446 6,827 30.2 PROFESSIONAL FEES 6,250 20,200 61,675 61,425 (250) (0.4) COMMUNICATIONS 354 360 720 720 - - POSTAGE 39 32 200 - (200) (100.0) ADVERTISING - 1,650 - - - - PRINTING 77 38 250 250 - - TRAVEL 3,195 3,200 6,665 12,300 5,635 84.5 DUES AND FEES 716 7,169 12,940 7,420 (5,520) (42.7) EDUCATION & TRAINING 253 1,904 3,000 5,395 2,395 79.8 GENERAL SUPPLIES - - 100 100 - - FOOD/MEALS 1,159 877 1,700 1,700 - - Total Economic Development 50,288 74,653 179,869 192,011 12,142 6.8 Debt Service BOND PRINCIPAL - - 592,000 608,000 16,000 2.7 CAPITAL LEASE PRINCIPAL 174,340 - - - - - BOND INTEREST - - 260,512 243,712 (16,800) (6.4) CAPITAL LEASE INTEREST 80,282 - - - - - Total Debt Service 254,622 - 852,512 851,712 (800) (0.1) General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Other Financing Uses CONTINGENCIES / UNALLOCATED - - 77,828 254,873 177,045 227.5 OPERATING TRANSFERS OUT 11,277,882 22,619,075 5,926,518 9,782,903 3,856,385 65.1 Total Other Financing Uses 11,277,882 22,619,075 6,004,346 10,037,776 4,033,430 67.2 Maintenance & Operating Initiatives Initiative City Manager Recommended Information Technology Leased Laptops 24,526 Performance Management Software 50,000 TOTAL INFORMATION TECHNOLOGY 24,526 Community Outreach & Engagement Citizens Government Academy 4,000 TOTAL COMMUNITY OUTREACH & ENGAGEMENT 4,000 Municipal Court eCourt Software - BIS Digital 3,180 TOTAL MUNICIPAL COURT 3,180 Police Department Vehicle Computer Upgrade 43,034 TOTAL POLICE DEPARTMENT 43,034 Public Works Updated LIDAR Data 10,200 GIS Enterprise Licensing 41,000 NPDES Permit Compliance - Construction Inspection Service 51,961 Landscaping for Hopewell/Francis/Cogburn Roundabout 11,851 TOTAL PUBLIC WORKS 115,012 Parks and Recreation Two Camp Counselors for Joyful Soles 7,104 TOTAL PARKS & RECREATION 7,104 Community Development Scanning of Archives 100,000 Combine Two Part-Time Positions to One Full-Time Position 18,276 TOTAL COMMUNITY DEVELOPMENT 118,276 Economic Development Deerfield Marketing Consultant 30,000 Incubator Partnership Funding 50,000 Incentives Bank 50,000 TOTAL ECONOMIC DEVELOPMENT 130,000 TOTAL M&O INITIATIVES 470,132 Maintenance & Operating Initiatives Summary FY 2018 Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract 24,526 General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 24,526 Salary/Benefits - Maintenance & Operating 24,526 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 25,262 26,800 27,604 Decreases Operating Costs (25,000) (25,000) (25,000) Additional Revenues - - - Other - - - Total Operating Impact 262 1,800 2,604 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology Leased Laptops for Public Safety Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: (25,000) Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Expanding support for the city's technology Brief Description of New Program/Service or Improvement of Existing Service Level: Replace the Police and Fire departments' laptop inventory with leased laptops provided by VC3. Laptops will be fully supported under VC3's existing Master Services Agreement. This initiative contemplates the replacement of 40 laptops. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Laptops will be monitored remotely for issues and updates to keep them in better operating condition, while providing for replacements under normal warranty conditions. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The cost for the leased laptops, along with the addiitonal support provided by VC3, will spread the cost of the laptops over the period of the lease. With the reduction of cost for the existing non-supported hardware, the overall costs should remain about the same. There is a 3% escalation in costs each year. 26,020 - - 1,020 Notes: Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract 25,000 General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software 25,000 Computer Hardware - Other Equipment - - - - - TOTAL 50,000 Salary/Benefits - Maintenance & Operating 50,000 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 25,000 25,000 25,000 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 25,000 25,000 25,000 - - 25,000 Notes: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Brief Description of New Program/Service or Improvement of Existing Service Level: We are researching ways to track our strategic plan and the corresponding performance measurements that show how we are doing on achieving the goals and objectives within the plan. Currently the process of collecting the data from each project manager, compiling it into a single spreadsheet and pushing out on our website is all labor intensive and inefficient. A solution that allows the project managers to input their own data that will then feed into an easy-to-understand dashboard and public portal would result in a better use of everyone's time and allow for more up-to-date information. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The system will be able to track frequency of use both internally and externally. We will hold the project managers accountable for reporting their metrics in a timely manner. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The implementation costs (one-time cost) can be anywhere from $10,000 to $25,000 and annual maintenance costs range from $5,000 to $25,000. 25,000 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology Performance Management Software Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 1,500 Repairs & Maintenance - Communications - Advertising 250 Printing 500 Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies 500 Utilities - Gasoline/Diesel - Food/Meals 1,000 Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment 250 - - - - TOTAL 4,000 Salary/Benefits - Maintenance & Operating 4,000 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Outreach & Engagement Citizens Government Academy Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Build Community Connections ACCOUNT DESCRIPTION BUDGET REQUEST Connect departments, residents Brief Description of New Program/Service or Improvement of Existing Service Level: Weekly educational series for citizens to learn about each department of city government and meet staff. Graduates become Milton ambassadors &/or active volunteers in the community. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Number of participants involved, continued community involvement of graduates Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Professional fees, supplies, food, rental equipment, advertising, other equipment, printing - - - - Notes: Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware Other Equipment - - - - - TOTAL - Salary/Benefits - Maintenance & Operating - Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 11,375 11,375 11,375 Decreases Operating Costs (12,000) (12,000) (12,000) Additional Revenues - - - Other - - - Total Operating Impact (625) (625) (625) CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology eCourt System Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: (12,000) Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTMove toward a paperless court system (Court Dep't initiative) Brief Description of New Program/Service or Improvement of Existing Service Level: Implement new court management software to become paperless. This system will be hosted online, and replace the city's Courtware solution. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Per the Court Department's implemenation strategy, the eCourt software will streamline the court processes and allow for paperwork and signatures to be performed on digital devices. It will replace the current Courtware application the Court department currently uses. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The fixed cost for eCourt should more than offset the costs associated with Courtware. Courtware charges $3 per ticket, which averages a cost to the city of $1,000-$2,00 per month in fees. Also, thre will be no costs associated with the application for the first year due to a grant through the Administrative Office of the Courts (AOC) 11,378 - - (622) Notes: Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 330 Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract 850 General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software 2,000 Computer Hardware - Other Equipment - - - - - TOTAL 3,180 Salary/Benefits - Maintenance & Operating 3,180 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 850 850 850 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 850 850 850 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology BIS Digital Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTImplement new court management software Brief Description of New Program/Service or Improvement of Existing Service Level: BIS Digital is a court recording solution that will replace Granicus at 13000 Deerfield. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Court is legally required to record all court sessions and retain them for at least two years. This system provides the means to record and properly catalog these sessions. This provides a permanent solution, which the Court department currently no longer has. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The operating costs for this system are minimal, as shown below. 850 - - 850 Notes: Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor 6,375 Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware 33,265 Other Equipment 3,394 - - - - TOTAL 43,034 Salary/Benefits - Maintenance & Operating 43,034 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - - - - Notes: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTRecognize future challenges or threats and plan for them today Brief Description of New Program/Service or Improvement of Existing Service Level: This initiative is an upgrade to the current computer hardware in police vehicles. This consists of moving the laptop to a more secure area in the rear of the vehicle. A small monitor and Bluetooth keyboard would be installed in the front passenger compartment. This would free up space in the passenger compartment and increase safety as these items would be more securly affixed to the vehicle. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Improved functionality, durability and safety of vehicle computer hardware Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). None CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Vehicle Computer Upgrade Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 10,200 Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 10,200 Salary/Benefits - Maintenance & Operating 10,200 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Updated LIDAR Data Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Internal GIS Implementation Brief Description of New Program/Service or Improvement of Existing Service Level: This is an update to the current LIDAR database and provides current 2-foot topographic data for the city. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This provides current data in the GIS system for utilization throughout the city Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This is a one time service based on all the north fulton cities particpating. - - - - Notes: Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract 35,000 General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software 6,000 Computer Hardware - Other Equipment - - - - - TOTAL 41,000 Salary/Benefits - Maintenance & Operating 41,000 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 35,000 35,000 35,000 Decreases Operating Costs (13,400) (13,400) (13,400) Additional Revenues - - - Other - - - Total Operating Impact 21,600 21,600 21,600 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology GIS Enterprise Licensing Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: (13,400) Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTGIS Enterprise License Agreement and GeoEvent Server Brief Description of New Program/Service or Improvement of Existing Service Level: A small government enterprise license agreement (ELA) through ESRI would improve the City's GIS capabilities and overall acess to the software for City staff. In addition to providing unlimited licenses of the ArcGIS Desktop software for staff use, the agreement also includes licenses for several other software products that the City does not have access to, such as CityEngine and Insights for ArcGIS. The agreement also includes more ArcGIS Online named users and credits, ArcGIS Engine and extensions, ArcGIS Runtime and extensions, ArcGIS Enterprise extensions, and additional desktop extensions. With the ELA, the City has the option to purchase GeoEvent Server, a real time mapping and analytics platform, for a reduced annual cost. GeoEvent Server enables real-time event- based data streams to be integrated as data sources in the GIS, such as traffic data, public safety data, and social media data. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This licensing agreement will open availability of GIS software to all City staff, as well as provide new software and capabilities for staff use. It will also streamline GIS licensing and maintenance costs into one yearly amount. GeoEvent Server will greatly enhance decision making and real time monitoring of City assets and events. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This new ELA licensing will replace the current licensing and maintenance costs for GIS software that the City pays. The licensing costs are also based off of the City's total population, therefore if the City's population increases over 50,000 the costs for this agreement may increase. The cost for GeoEvent Server is in addition to the ELA. 35,000 - - 21,600 Notes: The ELA does not include GeoEvent Server by default. However, GeoEvent Server is obtainable at a cheaper cost if the City has an ELA. GeoEvent Server by itself is $20,000, but a term license under an ELA would only be $6,000 per year. Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 68,640 Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor 5,000 Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - Credit from Capital Projects funding (73,640) - - - TOTAL - Salary/Benefits - Maintenance & Operating - Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 75,699 80,005 82,255 Decreases Operating Costs - - - Additional Revenues - - - Other (50,000) (50,000) (50,000) Total Operating Impact 25,699 30,005 32,255 - (50,000) 27,820 Notes: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST NPDES Permit Compliance Brief Description of New Program/Service or Improvement of Existing Service Level: This provides for a public-private partnership to manage the city's NPDES permit compliance program. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Performance will be measured by the standards established in the city's NPDES permit and guaged by state approval of the NPDES report submitted at the end of the year. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This is based on an annual contract awarded through the competitive proposal process for professional services. This will utilize funding currently allocated under the NPDES capital line item to offset the costs. 77,820 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works NPDES Permit Compliance Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategy: Strategic Action Item: Salary (53,795) Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor 150,800 Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - Credit from Capital Projects Fund (Construction Inspectors) (45,044) - - - TOTAL 51,961 Salary/Benefits (53,795) Maintenance & Operating 105,756 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 155,324 164,783 169,727 Decreases Operating Costs (80,350) (83,596) (85,268) Additional Revenues - - - Other (46,395) (49,221) (50,698) Total Operating Impact 28,579 31,966 33,761 Strategic, Efficient & Engaged Government Improve LDP Inspection Process ACCOUNT DESCRIPTION BUDGET REQUEST Notes: 159,984 30,239 (47,787) - (81,957) Brief Description of New Program/Service or Improvement of Existing Service Level: This provides for a public-private partnership to operate the city's construction inspection program. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The city requires construction inspection services for a variety of functions including land disturbance permit, capital construction, operational construction and right of way permits. This function will allow for 1.5 FTE's plus vehicles and equipment to perform a variety of inspection services and allow for the most qualified inspectors depending on the need at the time. It will allow the city to also vary the work force to some degree as either permit volumes or construction projects fluctuate. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This is based on an annual contract awarded through the competitive proposal process for construction adminstrative services. This will utilize funding currently allocated under the Construction Inspection capital line item to offset the costs. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Construction Inspection Services Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance 25,000 Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - Credit from Capital Projects Fund (13,149) - - - TOTAL 11,851 Salary/Benefits - Maintenance & Operating 11,851 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - - - - Notes: - Preserve What Makes Milton Unique ACCOUNT DESCRIPTION BUDGET REQUESTManage, maintain and improve mobility in Milton Brief Description of New Program/Service or Improvement of Existing Service Level: This provides for improved landscaping for the center island of the Hopewell-Francis- Cogburn Roundabout What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The intial lanscaping was destroyed by vehicles running through the center island. Since the opening of the roundabout a number of modifications were made to minimize the potential of vehicles entering the center island. Those modifications seem to have been successful and this initiatie would provide the necessary landscaping to improve the aesthetics of the center island. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). $13,149 is left in the capital construction account for this intersection to offset a portion of these costs. - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Landscaping for Hopewell-Francis-Cogburn Roundabout Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategy: Strategic Action Item: Salary 7,104 Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 7,104 Salary/Benefits 7,104 Maintenance & Operating - Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 7,104 7,104 7,104 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 7,104 7,104 7,104 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Parks & Recreation Increase of Temporary Staffing for Camp Joyful Soles Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Park & Recreation Enrichment ACCOUNT DESCRIPTION BUDGET REQUEST Research New Program Offerings Brief Description of New Program/Service or Improvement of Existing Service Level: Camp Joyful Soles for the 5th straight year set a record high registration in 2017. We sold out 6 of 7 weeks this year. The camp is successful but the camp does not pay for itself due to the price being dramatically below the market price for an all day camp for special needs teenagers. This initiative requests an increase in the staffing by two positions over the planned 2017 staffing. We wish to add a 6th and 7th Camp Counselor. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The single best measure is the growth of the camp itself. The combination of word of mouth advertising from satisfied parents and campers, along with the social media push has resulted in a near sell out of the camp. We six Counselor's in Training as unpaid volunteers to help this year, but with the primary responsibility being on the individual counselor, we have seen this year that the 5 to 1 ratio of counselor to camper needs to be improved. In order to provide the highest quality experience for all campers, we need to break them into smaller groups, thus requiring additional counselors. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Currently, a Counselor 1 position is paid $10.00/hour. A Counselor 2 position is paid $12.00/hour. I am proposing to list the two positions as Counselor 2 for budget purposes. Given that camp has 296 hours per person, the cost at $12.00/hour for two additional counselors comes to $7,104.00 7,104 - - 7,104 Notes: Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 100,000 Repairs & Maintenance - Communications - Advertising Printing Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies Utilities - Gasoline/Diesel - Food/Meals Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software Computer Hardware Other Equipment - - - - TOTAL 100,000 Salary/Benefits - Maintenance & Operating 100,000 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - $85,000 - $100,000 - - - Notes: - Strategic Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTCreate Program to Allow Online Tracking and Submission ofPpermits Brief Description of New Program/Service or Improvement of Existing Service Level: Provide for a scanning initiative of all of Community Development's files. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Will provide internal, electronic accessibilityto all files/documents that are required to be retained. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). No additional impact. - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Scanning of Archive Documents Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategy: Strategic Action Item: Salary 57,000 Benefits 26,090 Professional Fees - Repairs & Maintenance - Communications - Advertising Printing Travel - Dues & Fees - Education & Training Contract Labor - Maintenance Contract - General Supplies Utilities - Gasoline/Diesel - Food/Meals Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - Current Budgeted Amount (64,814) - - - TOTAL 18,276 Salary/Benefits 83,090 Maintenance & Operating (64,814) Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - - - - Notes: - Efficient and Effective Government ACCOUNT DESCRIPTION BUDGET REQUESTCombine Conservation Project Manager and Sustainability Coordinator Brief Description of New Program/Service or Improvement of Existing Service Level: The Comm Dev department currently has two part-time positions with the conservation project manager and the sustainability coordinator. Each position works 20 hours a week in a job sharing situation. With Kathy Johnson leaving, this porposes to combine the two positions into one full-time position with benefits. Current budgeted salary is $64,814 for both positions combined. New posittion will be a grade 33. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Adds new position to city and would be subject to any increase in salaries or benefits. - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Combine Two Part-Time Positions to One Full-Time Position Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 30,000 Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 30,000 Salary/Benefits - Maintenance & Operating 30,000 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Economic Development Marketing Consultant for Deerfield/Hwy 9 Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Economic Development ACCOUNT DESCRIPTION BUDGET REQUESTMaximize available commercial capacity in appropriately defined areas Brief Description of New Program/Service or Improvement of Existing Service Level: There has been much talk about marketing Deerfield/Hwy 9 for healthcare IT. A marketing consultant that could come in a create a campaign around our vision would be an important tool for the economic development to use as we seek to develop Deerfield/Hwy 9 and utilities the space to it's max zoned potential. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). New and retained square footage of office space. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). - - - - Notes: Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 50,000 Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 50,000 Salary/Benefits - Maintenance & Operating 50,000 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Economic Development Incubator Contribution for Start-Up Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Economic Development ACCOUNT DESCRIPTION BUDGET REQUESTDevelop a working spirit with our business community to foster a reputation for being a great place to do business Brief Description of New Program/Service or Improvement of Existing Service Level: As we attempt to move forward with the Incubator in Milton, a financial contribution by the City of Milton would solidify the partnership and give the project the needed funds to move forward - secure a lease, purchase minimal furniture and technology. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). While occupancy should never be a deliverable of an Incubator, the number of people that we engage can be measured. The number of applicants, the number of people in the community that are engaged as either a board member of mentor, the number of events held, and the amount of press that we get. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). - - - - Notes: Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising 50,000 Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 50,000 Salary/Benefits - Maintenance & Operating 50,000 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Economic Development Incentives Bank Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Economic Development ACCOUNT DESCRIPTION BUDGET REQUESTMaximize available commercial capacity in appropriately defined areas Brief Description of New Program/Service or Improvement of Existing Service Level: As Milton grows the Deerfield/Hwy 9 corridor to it's max zoned potential, there will be times that it is appropriate to offer an incentive in order to secure a large tenant - either a relocation or an expansion. It would be a shame to lose a 250,000 square foot building with 1,000+ jobs because we do not offer competitive incentives. A proposed list of incentives has been vetted by the economic development department and tentatively approved by legal. In order to offer certain incentives like waiving impact fees, the City has to place what is waived in the appropriate fund. Therefore, in order to prepare for growth and opportunities, we would like to start a "bank" to be able to confidently offer incentives in the future. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Number of new jobs and new square feet in Milton related to incentives offered. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). We would like this be an annual contribution to the "bank" in order to build up the reserves. - - - - Notes: Special Revenue Funds Special Events Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Revenues EARTH DAY VENDOR FEE 400 170 305 - (305) (100.0) FARMER'S MARKET VENDOR FEE 140 - - - - - HOMETOWN JUBILEE VENDOR FEE - - - - - - INTEREST REVENUE 22 11 - - - - CRABAPPLE FEST SPONSOR 6,500 7,000 8,000 15,000 7,000 87.5 EARTH DAY SPONSOR 2,000 2,250 2,550 1,000 (1,550) (60.8) SUMMER EVENT SPONSOR - - - 5,000 5,000 - MAYOR'S RUN SPONSOR 1,000 2,000 1,000 1,000 - - LITERARY FESTIVAL SPONSOR - - - 500 500 - DONATIONS/GENERAL - - - - - - DONATIONS/MGG 1,610 310 - - - - HOLIDAY CARD SALES - - - 2,000 2,000 - OTHER MISC REVENUE / MAYOR'S RUN REG. FEE 675 375 - - - - OPERATING TRANSFER IN FROM GENERAL FUND - - 10,550 17,450 6,900 65.4 HOTEL/MOTEL TAX FUND 52,020 47,000 47,000 73,000 26,000 55.3 Total Revenues 64,367 59,116 69,405 114,950 45,545 65.6 Artisan Farmer's Market PROF FEES/ARTISAN FARMER'S MARKET 1,720 - - - - - ADVERTISING/ARTISAN FARMER'S MARKET 1,400 - - - - - GENERAL SUPPLIES/ARTISAN FARMER'S MARKET 492 - - - - - Total Artisan Farmer's Market 3,612 - - - - - Carvin' in Crabapple PROF FEES/CARVIN' IN CRABAPPLE - - - 1,500 1,500 - ADVERTISING/CARVIN' IN CRABAPPLE - - - 400 400 - PRINTING/CARVIN' IN CRABAPPLE - - - 600 600 - GENERAL SUPPLIES/CARVIN' IN CRABAPPLE - - - 1,200 1,200 - FOOD/MEALS/CARVIN' IN CRABAPPLE - - - 800 800 - OTHER EQUIP/CARVIN' IN CRABAPPLE - - - 500 500 - Total Carvin' in Crabapple - - - 5,000 5,000 - Special Events Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Christmas in Crabapple PROF FEES/CHRISTMAS IN CRABAPPLE 300 735 1,340 1,400 60 4.5 RENTAL EQUIP & VEHICLES/CHRISTMAS IN CRAB 1,349 772 510 375 (135) (26.5) ADVERTISING/CHRISTMAS IN CRABAPPLE 26 - 350 450 100 28.6 PRINTING/CHRISTMAS IN CRABAPPLE - - - 120 120 - GENERAL SUPPLIES/CHRISTMAS IN CRABAPPLE 642 311 250 250 - - FOOD/MEALS/CHRISTMAS IN CRABAPPLE - - - 1,000 1,000 - Total Christmas in Crabapple 2,317 1,819 2,450 3,595 1,145 46.7 Crabapple Fest PROF FEES/CRABAPPLE FEST 12,600 10,773 5,780 2,095 (3,685) (63.8) RENTAL EQUIP & VEHICLES/CRABAPPLE FEST 7,011 268 5,090 14,650 9,560 187.8 ADVERTISING/CRABAPPLE FEST 3,470 2,384 2,760 3,000 240 8.7 PRINTING/CRABAPPLE FEST 6,398 3,823 1,700 3,013 1,313 77.2 GENERAL SUPPLIES/CRABAPPLE FEST 3,028 437 750 750 - - FOOD/MEALS/CRABAPPLE FEST 386 1,103 1,000 1,000 - - Total Crabapple Fest 32,893 18,788 17,080 24,508 7,428 43.5 Earth Day PROF FEES/EARTH DAY 2,402 5,964 3,500 1,700 (1,800) (51.4) RENTAL EQUIP & VEHICLES/EARTH DAY 2,780 1,296 4,100 500 (3,600) (87.8) ADVERTISING/EARTH DAY 798 350 350 450 100 28.6 PRINTING/EARTH DAY 374 193 100 150 50 50.0 GENERAL SUPPLIES/EARTH DAY 461 234 400 1,050 650 162.5 FOOD/MEALS/EARTH DAY 64 230 250 250 - - Total Earth Day 6,880 8,267 8,700 4,100 (4,600) (52.9) Special Events Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Hometown Jubilee PROF FEES/HOMETOWN JUBILEE 1,200 2,608 1,700 1,700 - - RENTAL EQUIP & VEHICLES/HOMETOWN JUBILEE 1,583 - 500 1,200 700 140.0 ADVERTISING/HOMETOWN JUBILEE 624 1,801 1,650 1,200 (450) (27.3) PRINTING/HOMETOWN JUBILEE 787 126 450 600 150 33.3 GENERAL SUPPLIES/HOMETOWN JUBILEE - 969 800 1,800 1,000 125.0 FOOD/MEALS/HOMETOWN JUBILEE 34 86 300 500 200 66.7 Total Hometown Jubilee 4,227 5,591 5,400 7,000 1,600 29.6 Literary Festival PROF FEES/LITERARY FESTIVAL - 450 2,320 1,250 (1,070) (46.1) RENTAL EQUIP & VEHICLES/LITERARY FESTIVAL - 1,092 - 500 500 - ADVERTISING/LITERARY FESTIVAL - 189 889 800 (89) (10.0) PRINTING/LITERARY FESTIVAL - 330 2,578 2,675 97 3.8 GENERAL SUPPLIES/LITERARY FESTIVAL - 181 94 300 206 219.1 FOOD/MEALS/LITERARY FESTIVAL - 1,630 337 1,800 1,463 434.1 Total Literary Festival - 3,871 6,218 7,325 1,107 17.8 Mayor's Run PROF FEES/MAYOR'S RUN 367 367 - - - - RENTAL EQUIP & VEHICLES/MAYOR'S RUN - - - 400 400 - ADVERTISING/MAYOR'S RUN 624 1,276 385 450 65 16.9 PRINTING/MAYOR'S RUN 301 224 247 500 253 102.4 GENERAL SUPPLIES/MAYOR'S RUN - - 200 200 - - Total Mayor's Run 1,292 1,867 832 1,550 718 86.3 Memorial Day PROF FEES/MEMORIAL DAY 1,380 1,450 1,700 2,950 1,250 73.5 RENTAL EQUIP & VEHICLES/MEMORIAL DAY 3,401 3,401 3,200 2,500 (700) (21.9) ADVERTISING/MEMORIAL DAY 3,681 1,450 2,200 1,550 (650) (29.5) PRINTING/MEMORIAL DAY 866 1,023 450 1,750 1,300 288.9 GENERAL SUPPLIES/MEMORIAL DAY 63 180 250 250 - - FOOD/MEALS/MEMORIAL DAY 376 366 400 400 - - Total Memorial Day 9,767 7,871 8,200 9,400 1,200 14.6 Special Events Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Other Events PROF FEES/OTHER EVENTS 567 2,930 925 600 (325) (35.1) RENTAL EQUIP & VEHICLES/OTHER EVENTS - - 250 800 550 220.0 PRINTING/OTHER EVENTS 47 96 830 950 120 14.5 GENERAL SUPPLIES/OTHER EVENTS 854 1,213 758 750 (8) (1.1) FOOD/MEALS/OTHER EVENTS - 86 417 400 (17) (4.1) Total Other Events 1,468 4,324 3,180 3,500 320 10.1 Pancake Breakfast with Santa PROF FEES/PANCAKE BREAKFAST WITH SANTA - 350 280 400 120 42.9 RENTAL EQUIP & VEHICLES/PANCAKE BREAKFAST - 733 885 1,000 115 13.0 ADVERTISING/PANCAKE BREAKFAST WITH SANTA - - - 100 100 - PRINTING/PANCAKE BREAKFAST WITH SANTA - - - 100 100 - GENERAL SUPPLIES/PANCAKE BREAKFAST WITH S - 443 280 700 420 150.0 FOOD/MEALS/PANCAKE BREAKFAST WITH SANTA - 1,081 900 1,000 100 11.1 OTHER EQUIP/PANCAKE BREAKFAST WITH SANTA - 370 - - - - Total Pancake Breakfast with Santa - 2,978 2,345 3,300 955 40.7 Spring Events PROF FEES/SPRING EVENTS - - 800 800 - - RENTAL EQUIP & VEHICLES/SPRING EVENTS - - 400 400 - - PRINTING/SPRING EVENTS - - 60 60 - - GENERAL SUPPLIES/SPRING EVENTS - - 1,300 1,300 - - Total Spring Events - - 2,560 2,560 - - Summer Series PROF FEES/SUMMER SERIES 4,213 3,368 4,500 8,700 4,200 93.3 RENTAL EQUIP & VEHICLES/SUMMER SERIES 804 536 1,200 4,300 3,100 258.3 ADVERTISING/SUMMER SERIES 25 1,050 1,100 800 (300) (27.3) PRINTING/SUMMER SERIES - 576 - 900 900 - GENERAL SUPPLIES/SUMMER SERIES - - 500 500 - - FOOD/MEALS/SUMMER SERIES 41 - 250 500 250 100.0 OTHER EQUIP/SUMMER SERIES - - - 750 750 - Total Summer Series 5,082 5,530 7,550 16,450 8,900 117.9 Special Events Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Tree Lighting PROF FEES/TREE LIGHTING 200 200 - 150 150 - RENTAL EQUIP & VEHICLES/TREE LIGHTING 2,253 5,415 5,420 6,500 1,080 19.9 ADVERTISING/TREE LIGHTING - - 830 350 (480) (57.8) PRINTING/TREE LIGHTING 894 695 - 850 850 - GENERAL SUPPLIES/TREE LIGHTING 2,073 591 500 500 - - FOOD/MEALS/TREE LIGHTING - - 150 - (150) (100.0) OTHER EQUIP/TREE LIGHTING - - - 5,000 5,000 - Total Tree Lighting 5,420 6,901 6,900 13,350 6,450 93.5 Veteran's Day PROF FEES/VETERAN'S DAY 400 - - 500 500 - RENTAL EQUIP & VEHICLES/VETERAN'S DAY - - - 500 500 - ADVERTISING/VETERAN'S DAY 1,294 1,050 700 700 - - GENERAL SUPPLIES/VETERAN'S DAY 248 10 650 650 - - FOOD/MEALS/VETERAN'S DAY - - 300 1,500 1,200 400.0 Total Veteran's Day 1,942 1,060 1,650 3,850 2,200 133.3 Volunteer Appreciation ADVERTISING/VOLUNTEER APPRECIATION - - - 350 350 - RENTAL EQUIP & VEHICLES/VOLUNTEER APPREC 288 - - - - - PRINTING/VOLUNTEER APPRECIATION - - - 250 250 - GENERAL SUPPLIES/VOLUNTEER APPRECIATION 436 - - 1,500 1,500 - FOOD/MEALS/VOLUNTEER APPRECIATION 1,320 - 2,000 2,000 - - Total Volunteer Appreciation 2,043 - 2,000 4,100 2,100 105.0 Total Expenditures 76,943 68,866 75,065 109,588 34,523 46.0 Total Revenues Over/(Under) Expenditures (12,576) (9,750) (5,660) 5,362 Beginning Fund Balance 43,287 30,712 20,961 15,301 Ending Fund Balance 30,712 20,961 15,301 20,663 E911 Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Revenues PUBLIC SAFETY / E-911 CHARGES 912,707 935,499 890,000 930,000 40,000 4.5 INTEREST REVENUE 283 107 - - - - Total Revenues 912,990 935,605 890,000 930,000 40,000 4.5 Expenditures PUBLIC SAFETY COMMUNICATIONS - 43,626 - - - - COMMUNICATIONS 16,835 19,197 - - - - MAINTENANCE CONTRACTS 912,707 935,499 890,000 930,000 40,000 4.5 OPERATING TRANSFER OUT TO CAPITAL PROJECTS FUND 400,000 - - - - - Total Expenditures 1,329,542 998,321 890,000 930,000 40,000 4.5 Total Revenues Over/(Under) Expenditures (416,552) (62,716) - - Beginning Fund Balance 479,271 62,719 3 3 Ending Fund Balance 62,719 3 3 3 Hotel/Motel Tax Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Revenues HOTEL/MOTEL TAX 72,020 66,218 67,000 73,000 6,000 9.0 Total Revenues 72,020 66,218 67,000 73,000 6,000 9.0 Expenditures OP TRF OUT/TO GENERAL FUND 20,000 19,218 20,000 - (20,000) (100.0) OP TRF OUT/TO SPECIAL EVENTS FUND 52,020 47,000 47,000 73,000 26,000 55.3 Total Expenditures 72,020 66,218 67,000 73,000 6,000 9.0 Total Revenues Over/(Under) Expenditures - - - - Beginning Fund Balance - - - - Ending Fund Balance - - - - Capital Improvement Program Greenspace Bond Fund (G.O. Bond 2017) Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 YTD Activity FY 2017 Budget FY 2018 Budget Increase / (Decrease) % Revenues PROPERTY TAX - - - - 731,992 731,992 - INTEREST REVENUE - - 11 - 120,000 120,000 - Total Revenues - - 11 - 851,992 120,000 - Expenditures LAND CONSERVATION - - - - 120,000 120,000 - BOND INTEREST - - - - 731,992 731,992 - Total Expenditures - - - - 851,992 851,992 #DIV/0! Total Revenues Over/(Under) Expenditures - - 11 - - Beginning Fund Balance - - - - - TSPLOST Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Revenues TRANSP SPECIAL PURPOSE LOCAL OPTION SALES TAX - - - 6,185,000 6,185,000 - INTEREST REVENUE - - - - - - Total Revenues - - - 6,185,000 6,185,000 - Expenditures (0) TSPLOST PROGRAM MANAGEMENT (ENGINEERING SVCS)- - - 125,000 125,000 - (3) NE CRABAPPLE CONNECTOR MIL-005/MIL-030 - - - 2,300,000 2,300,000 - (4) HOPEWELL @ BETHANY MIL-001 - - - 650,000 650,000 - Total Expenditures - - - 3,075,000 3,075,000 - Total Revenues Over/(Under) Expenditures - - - 3,110,000 Beginning Fund Balance - - - - Ending Fund Balance - - - 3,110,000 Impact Fees Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Revenues IMPACT FEES/ADMIN FUND - 26,695 26,522 43,500 16,978 64.0 IMPACT FEES/LAW ENFORCEMENT FUND - 15,747 15,557 23,000 7,443 47.8 IMPACT FEES/FIRE FUND - 90,233 89,145 130,500 41,355 46.4 IMPACT FEES/ROAD FUND - 112,608 111,251 323,000 211,749 190.3 IMPACT FEES/PARK FUND - 671,231 668,123 976,000 307,877 46.1 INTEREST REVENUE/ADMIN FEES - 6 - - - - INTEREST REVENUE/LAW ENFORCEMENT FEES - 3 - - - - INTEREST REVENUE/FIRE FEES - 19 - - - - INTEREST REVENUE/ROAD FEES - 24 - - - - INTEREST REVENUE/PARK FEES - 163 - - - - Total Revenues - 916,728 910,598 1,496,000 585,402 64.3 Expenditures PAVEMENT MANAGEMENT - 15,750 15,557 23,000 7,443 47.8 INFRASTRUCTURE / BHAM @ PROVIDENCE - 90,252 89,145 130,500 41,355 46.4 INFRASTRUCTURE/ARNOLDMILL@NEW PROVIDENCE - 112,632 111,251 323,000 211,749 190.3 INFRASTRUCTURE/SR372 (CRABAPPLE RD-B'HAM HWY)- 671,394 668,123 976,000 307,877 46.1 INFRASTRUCTURE / SIDEWALKS (CDBG)- 26,701 26,522 43,500 16,978 64.0 Total Expenditures - 916,728 910,598 1,496,000 585,402 64.3 Total Revenues Over/(Under) Expenditures - - - - Beginning Fund Balance - - - - Ending Fund Balance - - - - Mayor & Council Land Conservation - 804,179 77,400 - - - - - - 77,400 - - Mayor & Council Green Space Bond Initiative 200,000 154,534 (72,000) - - - - - - (72,000) - 72,000 General Administration Vehicle Replacement Reserve - 13,762 14,000 - - - - - - 14,000 - - IT Records Management System 200,000 87,957 - - - - - - - - - - General Govt Buildings City Hall 12,843,801 676,856 - - - - - - - - - - Police Public Safety Communications 2,366,553 43,626 68,363 - - - - - - 68,363 - - Police Police/Fire/Court Facility 12,500,000 711,671 1,594,336 300,000 300,000 - - - - 2,194,336 46,000 - 9,531,768 Police Vehicle Replacement Reserve - 211,472 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,050,000 - - Fire Station 42 Roof Repair 10,000 10,000 - - - - - - - - - - Fire Station 43 Parking Lot Repair 74,853 38,791 (38,791) - - - - - - (38,791) - - Fire Station 42 Replacement 2,157,000 - - 157,000 1,994,000 - - - - 2,151,000 - - Fire Mobile Training Unit 550,000 529,815 (350,000) - - - - - - (350,000) - - 350,000 Fire Fuel Management System 29,822 3,178 (3,178) - - - - - - (3,178) - - Fire Apparatus/Vehicle Replacement - 932,137 515,000 515,000 515,000 515,000 515,000 515,000 515,000 3,605,000 - - Fire AED Units 46,218 13,717 - - - - - - - - - - Fire Mass Notification Sirens 300,000 73,005 - - - - - - - - - - Fire SCBA Replacement 280,502 - 140,251 140,251 - - - - - 280,502 - - Fire West Side Fire Station 2,100,000 - - - - 150,000 1,950,000 - - 2,100,000 - - Fire (new)Station 41 Roof Replacement 90,000 - 90,000 - - - - - - 90,000 - - Fire (new)ATV EMS Unit 20,000 - 20,000 - - - - - - 20,000 - - Public Works Asset Management Software 60,000 55,200 - - - - - - - - - - Public Works Bridge Replacement Program - 950,643 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,100,000 - - Public Works Construction Inspectors - 78,688 45,044 46,395 47,787 49,221 50,698 52,219 53,786 345,150 - - Public Works Crabapple NE Connector Rd 2,300,000 50,000 (50,000) - - - - - - (50,000) - 2,300,000 Public Works Crabapple SE Connector - - - - - 150,000 - - - 150,000 - - Public Works Crabapple Streetscape 782,250 620,322 28,750 - - - - - - 28,750 - - Public Works Gravel Roads Maintenance - 105,695 146,378 174,700 180,290 186,060 192,014 198,158 204,499 1,282,099 - - Public Works Intersection-Bethany @ Providence 1,460,000 - - - - - - - - - - 1,460,000 Public Works Intersection-Crabapple @ Birmingham 8,538,010 4,004,052 - - - - - - - - - - Public Works Intersection-Freemanville @ Providence 1,872,735 1,728,801 176,233 - - - - - - 176,233 - - (123,785) Public Works Intersection-Hopewell @ Redd Rd 295,000 226,742 - - - - - - - - - - Public Works Intersection-Hopewell @ Birmingham 1,581,000 198,872 - - - - - - - - - - (170,011) Public Works Intersection-Hopewell/Francis/Cogburn 978,954 13,149 (13,149) - - - - - - (13,149) - - Public Works Intersection-Webb Rd Turn Lanes 179,500 5,500 (5,500) - - - - - - (5,500) - - Public Works NPDES - 355,677 (282,037) 50,000 50,000 50,000 50,000 50,000 50,000 17,963 - - Public Works Pavement Management - 2,573,046 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 11,900,000 1,597,791 - Public Works Repair Major Stormwater Structures - 204,563 43,684 275,000 275,000 275,000 275,000 275,000 275,000 1,693,684 - - Public Works Re-Striping Existing Roads - 111,012 - 80,000 80,000 80,000 80,000 80,000 80,000 480,000 - - Public Works Sidewalk Construction & Repair - 1,019,768 - 100,000 100,000 100,000 100,000 100,000 100,000 600,000 - - Public Works Storage Building and Yard Construction 405,378 245,729 114,019 - - - - - - 114,019 - - 1,107 2022 Plan 2023 Plan 2024 Plan Rollover Balance from Prior Yr Planned Funding Requests from Operating Budget 2018 - 2024 Funding from Operating Budget 2018 - 2024 Funding from Impact Fees 2018 - 2024 Other Funding Sources Unfunded Amount 2018 Budget Request 2019 Plan 2020 Plan 2021 Plan Capital Improvement Plan 2018 - 2024 Funding Source: Operating Budget Department Capital Project Name Estimated Total Cost 2022 Plan 2023 Plan 2024 Plan Rollover Balance from Prior Yr Planned Funding Requests from Operating Budget 2018 - 2024 Funding from Operating Budget 2018 - 2024 Funding from Impact Fees 2018 - 2024 Other Funding Sources Unfunded Amount 2018 Budget Request 2019 Plan 2020 Plan 2021 Plan Capital Improvement Plan 2018 - 2024 Funding Source: Operating Budget Department Capital Project Name Estimated Total Cost Public Works Traffic Calming - 100,904 - - - - - - - - - - Public Works Trail Connection to Big Creek Greenway 1,150,000 - 300,000 300,000 300,000 - - - - 900,000 - - Public Works Vehicle Replacement Reserve - 49,543 10,000 10,000 10,000 10,000 10,000 10,000 10,000 70,000 - - Public Works Mobile Traffic Control Center 320,000 - - - - 170,000 150,000 - - 320,000 - - Parks & Recreation Bell Memorial Park 10,314,800 40,840 20,000 - - - - - - 20,000 - - Parks & Recreation Park & Trail Expansion - 3,915,683 - - - - - - - - 1,982,924 - - Parks & Recreation Utility Vehicle for Bell Memorial Park 17,000 2,862 - - - - - - - - - 1,998 Parks & Recreation Vehicle Replacement Reserve - 0 - - - - - - - - - - Parks & Recreation Providence Park 338,055 310,110 300,000 300,000 300,000 - - - - 900,000 - (900,000) Parks & Recreation Chadwick Landfill 1,000,000 - - - - 250,000 250,000 500,000 - 1,000,000 - - Parks & Recreation Birmingham Park 1,500,000 - - - - - 500,000 1,000,000 - 1,500,000 - - Parks & Recreation Broadwell Park Pavilion Playground 51,945 (0) - - - - - - - - - - 0 Parks & Recreation Master Plan Update 75,000 70,775 - - - - - - - - - - Parks & Recreation Community Center 8,025,000 - - 525,000 - - - - - 525,000 7,500,000 - Community Development Tree Recompense - 232,257 - - - - - - - - - - Community Development Downtown Milton Master Plan 80,000 (237) - - - - - - - - - - Community Development Gateway/Wayfinding Signage & Historic Markers 292,500 156,221 63,000 103,000 73,000 58,000 53,000 50,000 - 400,000 - (290,000) Community Development Unified Development Code 180,000 165,586 10,000 - - - - - - 10,000 - - Community Development Tree Ordinance Revision 30,000 30,000 - - - - - - - - - - Community Development (new)Permit Tracking Software 265,500 - 265,500 - - - - - - 265,500 - - Total 75,861,376 21,926,701 5,377,303 5,226,346 6,375,077 4,193,281 6,325,712 4,980,377 3,438,285 35,916,381 2,028,924 9,097,791 12,233,077 CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1110-541100001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 381,048 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 17 804,179 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,185,227 77,400 - - - - - - 1,262,627 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:1,185,227 77,400 - - - - - - 1,262,627 - - - - - - Protect and Preserve Open Space PROJECT NAME:Land Conservation $300,000 2030 Mayor & Council Open Space Preservation PROJECT DESCRIPTION and/or JUSTIFICATION: The City of Milton invested in a Conservation Plan and it was recently delivered with several recommendations. One of the themes is that Milton should attempt to protect an equal number of acres each year as is developed. While we are still in the process of determining which of many land conservation options will be used, this funding is designed to be a first a step toward our initial conservation transactions. The actual program design is being constructed. This funding will allow us to move beyond the planning phase and into an actual conservation project(s). FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Total: Insert picture Milton Landscape IMPACT ON OPERATING BUDGET: This project should have no impact on the operating budget as the transaction once complete is intended to be held by a land trust and no further action should be required by Milton staff or by using Milton resources. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1110-521200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 45,466 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 200,000 Total Project Cost:200,000 Rollover at FYE 17 154,534 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 200,000 (72,000) - - - - - - 128,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:200,000 (72,000) - - - - - - 128,000 - - - - - - Protect and Preserve Open Space PROJECT NAME:Green Space Bond Initiative $200,000 2017 Mayor & Council Open Space Preservation PROJECT DESCRIPTION and/or JUSTIFICATION: Recognizing that preservation of open space or green space is a priority of the community, we are looking to explore the option of doing a green print plan and pursuing general obligation bond financing for the preservation of green space. The estimated cost of the green print is around $100k-$150k and the cost of using a firm to assist with the GO bond process is around $37,000. A green print is not a prerequisite to moving this initiative forward, but it is an option and one that should be funded if the City Council decides to move in that direction. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: Should the city move forward with the issuance of a G.O. Bond, there will be annual debt service payments that will affect the operating budget. Without knowing the amount and terms of the bond, it is difficult to estimate what the annual costs will be. It is simply important to note the costs will be significant. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1500-542202000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 19,414 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 17 13,762 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 33,176 14,000 - - - - - - 47,176 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:33,176 14,000 - - - - - - 47,176 - - 500 - - 500 Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Admin) $0 N/A General Administration Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for standard replacement of vehicles other than Police, Fire and Public Works FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: The impact will involve general vehicle maintenace and gasoline Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2017 - 2023 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1535-542401000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 112,044 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 200,000 Total Project Cost:200,000 Rollover at FYE 17 87,957 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 200,000 - - - - - - - 200,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:200,000 - - - - - - - 200,000 - - 29,000 - - 29,000 Total: IMPACT ON OPERATING BUDGET: The fiscal impact will be the initial cost of implementation, followed by an annually renewed support agreement. The annual cost will be offset by the cancellation of our current annual agreement with Optiview ($11,000) Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues [Type in your strategic action item] PROJECT DESCRIPTION and/or JUSTIFICATION: A new records management system will combine existing records into a single repository that integrates with the city's different software applications to centralize data and increase transparency to citizens. Workflow features will streamline processes, and employees will access the data through a single interface. Having all city records and searchable in one location will result in faster data search and retrieval, reduce the amount of office space needed to store physical records, and increase collaboration between employees and citizens. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Strategic, Efficient & Engaged Government PROJECT NAME:Records Management System $200,000 2018 Information Technology CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1565-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 200,000 Construction 11,698,150 Expended Through FY 16 12,166,945 Land Acquisition 945,651 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:12,843,801 Rollover at FYE 16 676,856 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 12,843,801 - - - - - - - 12,843,801 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:12,843,801 - - - - - - - 12,843,801 - - 162,000 - - 162,000 Provide Responsible and Responsive Government PROJECT NAME:City Hall $12,843,801 2017 Mayor & Council Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: In 2014, the City acquired approximately two acres in the heart of Crabapple for the future site of City Hall. The vision is to create a vibrant downtown for Milton in this area. Planning and design work for the building has already begun. The anticipated completion will be in the spring of 2017. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Future Location of City Hall - Crabapple Area IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of general building maintenance, utilities, janitorial services and grounds maintenance. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3210-521210001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction 1,807,000 Expended Through FY 17 2,254,564 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 509,553 Total Project Cost:2,366,553 Rollover at FYE 17 43,626 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,898,190 68,363 - - - - - - 1,966,553 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other-E911 Fund 400,000 - - - - - - - 400,000 Funding Source Total:2,298,190 68,363 - - - - - - 2,366,553 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Public Safety Communications $2,366,553 2015 Police Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: This will cover the city's share of costs associated with the North Fulton Radio System Authority's implementation of a communications system for four cities in North Fulton. This system will be used by fire and police. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Communication Towers (Stock Image) IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1565-541300100 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 800,000 Construction 11,700,000 Expended Through FY 17 16,225 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:12,500,000 Rollover at FYE 17 711,671 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 679,741 1,594,336 300,000 300,000 - - - - 2,874,077 Debt Financing - - - - - - - Grant Funding - - - - - - - - - Impact Fees 48,155 23,000 23,000 - - - - - 94,155 Funding Source Total:727,896 1,617,336 323,000 300,000 - - - - 2,968,232 9,531,768 - 161,000 - - 161,000 Previously Allocated Planned Funding Requests Total Funding Unfunded Amount PROJECT NAME:Police/Court and Fire Facility $12,500,000 2020 Police Provide Responsible and Responsive Government Insert picture 3.7 Acre Site on Highway 9 Non-Recurring IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of general building maintenance, utilities, janitorial services and grounds maintenance. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: In order to vacate the currently leased City Hall space the city will need to design and build a combined police headquarters and court facility along with a fire station. This will be located on Highway 9 on property currently owned by the city. FUNDING SOURCE(S): CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3210-542202000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 788,499 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 17 211,472 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 999,971 150,000 150,000 150,000 150,000 150,000 150,000 150,000 2,049,971 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:999,971 150,000 150,000 150,000 150,000 150,000 150,000 150,000 2,049,971 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Police) $0 N/A Police Engage in Proactive Planning PROJECT DESCRIPTION and/or JUSTIFICATION: This will cover costs of replacement vehicles in the police department. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Police Vehicle IMPACT ON OPERATING BUDGET: The maintenance and gasoline is currently covered in the budget. No additional impact.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-522280000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 10,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:10,000 Rollover at FYE 17 10,000 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 10,000 - - - - - - - 10,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:10,000 - - - - - - - 10,000 - - - - - - Insert picture Station 42 Interior Sky Lights IMPACT ON OPERATING BUDGET: No additional impact anticipated.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is to repair the roof on Fire Station 42, which has several leaks in the engine room and roof penetrations. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Station 42 Roof Repair $10,000 2015 Fire CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-541200000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 74,853 Expended Through FY 17 74,853 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:74,853 Rollover at FYE 17 38,791 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 113,644 (38,791) - - - - - - 74,853 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:113,644 (38,791) - - - - - - 74,853 - - - - - - Insert picture Station 43 Parking Lot IMPACT ON OPERATING BUDGET: No impact expected Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is to repair damages to the existing Station 43 parking lot and sidewalks FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Station 43 Parking Lot $74,853 2015 Fire CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 157,000 Construction 1,940,000 Expended Through FY 17 6,000 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 60,000 Total Project Cost:2,157,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 6,000 - 157,000 1,994,000 - - - - 2,157,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:6,000 - 157,000 1,994,000 - - - - 2,157,000 - - - - - - Insert picture Fire Station 42 (15240 Thompson Road) IMPACT ON OPERATING BUDGET: This project will result in a reduction in M&O costs because of the extreme inefficiency of this facility and costs of upkeep. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for the replacement of Fire Station 42 on Thompson Rd, which provides critical fire and EMS services to the City. It is also constructed on a piece of land with a deed noting use specifically for the location of a fire station. The current structure on this site was built in the 1970s is mainly of corrugated metal construction with a brick facade. The building is past the end of it's life span (Fulton County intended to replace it in 1992) and is in serious need of renovation/reconstruction. As currently configured, it is outside of construction standards (including ADA, National Electrical Code, and various NFPA facility-related codes), to say nothing of the environmental construction. This project anticipates building cost minus site work. Please see Fire Department's 5 Year Plan and Fire Station 42 Assessment document. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Station 42 Replacement $2,157,000 2017 Fire CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-541300000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 475,000 Expended Through FY 17 20,185 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:550,000 Rollover at FYE 17 529,815 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 500,000 (350,000) - - - - - - 150,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 50,000 - - - - - - - 50,000 Funding Source Total:550,000 (350,000) - - - - - - 200,000 350,000 - 500 30,000 - 30,500 Insert picture Mobile Training Unit IMPACT ON OPERATING BUDGET: This will have annual maintenance and operating expenses. It will save money by keeping Milton units in the City for their required training and increase our operational readiness overall. It may also contribute to a lower ISO rating. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The Mobile fire training facility offers a way to train personnel in basic firefighter skills as well as advanced firefighting. The mobile training facility permits live-fire training in a safe, controlled and environmentally sound manner and also provides an economical alternative to fixed training facilities. These mobile training facilities are self-contained and offer many different training exercises that continuously sharpen the skills of firefighters and also help with the professional development of drivers and officers and can me moved to different locations. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Mobile Training Unit $550,000 2018 Fire CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542100001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 29,822 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 29,822 Total Project Cost:29,822 Rollover at FYE 17 3,178 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 33,000 (3,178) - - - - - - 29,822 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:33,000 (3,178) - - - - - - 29,822 - - - - - - Insert picture Station 43 Fuel Pump IMPACT ON OPERATING BUDGET: No impact expected.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The fuel management system will replace the current one that hasn't been functional in over a year. What this system does is track the fuel usage among departments, as well as control access to the three fueling stations in the City. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Fuel Management System $29,822 2015 Fire CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542202000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 1,386,704 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 17 932,137 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 2,318,841 515,000 515,000 515,000 515,000 515,000 515,000 515,000 5,923,841 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:2,318,841 515,000 515,000 515,000 515,000 515,000 515,000 515,000 5,923,841 - - - - - - Insert picture Engine 43 IMPACT ON OPERATING BUDGET: Preventative maintenance and annual pump testing are budgeted in the M&O budget, no addition cost is expected. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This item represents a planned replacement of the four front line engines. The original three engines/pumpers (Pierce Enforcers) were purchased in 2007. They will be approaching 10 years of service by 2017, a planned replacement plan will likely be necessary. The fourth engine purchased in 2010 will likely require replacement by 2020. Life expectancy of fire apparatus is dependent upon proper maintenance and repairs. NFPA 1911 does not recommend a specific time frame for replacement, safety and reliability is used as a determining factor for replacement. As the fleet ages, maintenance costs escalate proportionately. To date, our fleet has avoided a major breakdown and our preventative maintenance program has been effective. Major breakdowns can and do occur, resulting in costs well into the tens of thousands of dollars. It is recommended that we plan for and purchase one new engine/pumper each year beginning in 2017 as part of our 5 year capital strategy. Some older apparatus will be placed in a reserve status and/or sold. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Apparatus/Vehicle Replacement Reserve (Fire) N/A N/A Fire CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542507101 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 32,501 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 46,218 Total Project Cost:46,218 Rollover at FYE 17 13,717 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 46,218 - - - - - - - 46,218 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:46,218 - - - - - - - 46,218 - - - - - - Insert picture AED IMPACT ON OPERATING BUDGET: CPR training and supplies ( Training aides, AED batteries, replacement defibrillation pads and pocket masks) are currently budgeted in the M&O. No additional impact will be experienced. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This is an enhancement to the Heart Ready City Program already in place. This project is to allow the Fire Department to take total responsibility of all AEDs and supplies. AEDs, with adult and child defibrillation pads, including CPR pocket masks will be placed in all City owned vehicles. City owned facilities will receive AEDs, cabinets, including signage. This plan includes CPR and AED training for all City of Milton employees. City Vehicles include: Fire Administrative vehicles - 5 Police vehicles - 11 (3 CID, 3 Admin, 5 new patrol cars) Community Development - 3 Public Works - 3 FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:AED Units $46,218 2015 Fire CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542507102 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 226,995 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 300,000 Total Project Cost:300,000 Rollover at FYE 17 73,005 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 300,000 - - - - - - - 300,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:300,000 - - - - - - - 300,000 - - 5,000 - - 5,000 Insert picture Tornado Siren IMPACT ON OPERATING BUDGET: Annual maintenance fee Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project involves providing mass warning sirens strategically located about the city for severe weather emergencies. The current budget in this outline anticipates approximately 10 sirens to cover the city (numbers wont be fully established until the RFP), a communications system for the sirens and annual maintenance for both. This project could likely take until FY 2014 to complete. This is related to the Code Red Initiative from FY 2012. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Emergency Management - Mass Notification Siren Project $300,000 2015 Fire CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 280,502 Total Project Cost:280,502 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - 140,251 140,251 - - - - - 280,502 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 140,251 140,251 - - - - - 280,502 - - - - - - Insert picture Self Contained Breathing Apparatus IMPACT ON OPERATING BUDGET: We currently have a maintenance program in place for SCBAs. There should be no new added M&O expenses. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project involves replacement of 30 SCBAs, 62 SCBA air cylinders and 62 masks that we currently have in our inventory. Even with our aggressive maintenance program, according to NFPA, air cylinders must be taken out of service after 15 years. Replacement of SCBAs should begin in year 2020. Current pricing: $7,000 per harness, $820 per air tank and $260 per mask. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Self-Contained Breathing Apparatus (SCBA) Replacement $280,502 2020 Fire CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 150,000 Construction 1,950,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:2,100,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - - - 150,000 1,950,000 - - 2,100,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - 150,000 1,950,000 - - 2,100,000 - 705,200 10,000 - - 715,200 Intersection of Birmingham Hwy/Providence Rd/New Providence Rd Total: IMPACT ON OPERATING BUDGET: When the fire station construction is completed, there will be additional staffing of 12 firefighters needed for operations. There will also be annual maintenance and utility costs. Revenues Other Maintenance Expenditures Personnel $2,100,000 PROJECT NAME:West Side Fire Station (Station 45) Fire Estimated Annual Impact: Provide Responsible and Responsive Government Engage in Proactive Planning With GIS mapping clearly showing the area of Highway 372 and the New Providence Rd outside the 1 1/2 and 2 1/2 road miles from Fire Stations 41 and 43 required by ISO. Community Development is showing this area as having 405 new residents in 2014. With a new City Hall building down the street, a new fire station will be needed in this area. The City has acquired approximately two acres of land in this area. Strategically positioned, fire crews will have easy access in all directions due to the round about. Future residents in this area of the City will benefit from improved response times and an improved ISO rating city-wide. Public Works has expressed interest in utilizing an area behind this proposed fire station to store materials used during snow and ice events due to it's central location in the City. 2022 PROJECT DESCRIPTION and/or JUSTIFICATION: Planned Funding RequestsPreviously Allocated Total FundingFUNDING SOURCE(S): Unfunded Amount CAPITAL IMPROVEMENT PROGRAM 2017 - 2023 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 90,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:90,000 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - 90,000 - - - - - - 90,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 90,000 - - - - - - 90,000 - - - - - - Strategic, Efficient & Engaged Government PROJECT NAME:Fire Station 41 Roof Replacement $90,000 2019 Fire Recognize future challenges or threats and plan for them today PROJECT DESCRIPTION and/or JUSTIFICATION: At the request of the Fire Department, a roofing contractor (Garland) completed an assessment of Fire Station 41's roof in June of 2017 and determined that the roof needed to be replaced. In addition, the exterior of the building has failed in many areas allowing moisture to seep into the building. Cove joint replacement - $4,000, Exterior damp proofing - $8,000, New architectural shingles - $65,000 (includes 10% roof decking replacement), Gutter and Downspouts - $7,000, Total estimate - $84,000 Plus and additional $6,000 for contingency Total project cost - $90,000 FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Aerial View of Station 42 (yellow dots are showing the leaks) IMPACT ON OPERATING BUDGET: The fire department has a maintenance program in place for all fire stations, there should be no new M&O expenses. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2017 - 2023 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Land Acquisition - Fleet Acquisition 15,000 BUDGET ROLLOVER FROM PRIOR YEAR: Other 5,000 Total Project Cost:20,000 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - 20,000 - - - - - - 20,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 20,000 - - - - - - 20,000 - - 200 - - 200 Garland report available ATV with Patient Carrier IMPACT ON OPERATING BUDGET: There will be minimal impact on future budgets, with the addition of this vehicle into the fleet, a preventative maintenance program will be necessary. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Strategic, Efficient & Engaged Government Total: Recognize future challenges or threats and plan for them today PROJECT DESCRIPTION and/or JUSTIFICATION: The City has many areas that are equestrian-oriented or passive parks. The Fire Department is called to these areas to provide EMS and rescue services. Currently, we are using fire suppression vehicles, which are not designed for all-terrain applications or the narrow access provided in these areas. As a result, we are forced to reach patients on foot, carrying EMS and rescue equipment. This results in extended response times and additional manpower necessary to carry patients out to an ambulance. This proposal would provide the fire department with a small ATV that is capable of carrying personnel, equipment and the patient to the nearest roadway. This unit will primarily function in Birmingham and Providence parks due to their use and configuration. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount PROJECT NAME:ATV - EMS Unit 20,000 2018 Fire CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542401000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 60,000 Construction - Expended Through FY 17 4,800 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:60,000 Rollover at FYE 17 55,200 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 60,000 - - - - - - - 60,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:60,000 - - - - - - - 60,000 - - 5,000 - - 5,000 Provide Responsible and Responsive Government PROJECT NAME:Asset Management Software $60,000 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This provides for new Public Works software to handle work orders and asset management. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: Annual maintenance fees Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401200 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 90,529 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 17 950,643 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,041,172 300,000 300,000 300,000 300,000 300,000 300,000 300,000 3,141,172 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:1,041,172 300,000 300,000 300,000 300,000 300,000 300,000 300,000 3,141,172 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Bridge Replacement Program $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds will be used for design and construction services related to the bridge replacement and improvement program. Bridges will be repaired and maintained in accordance with the recommendations provided in the URS and GDOT inspection reports. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-52120500 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 21,224 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 17 78,688 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 99,912 45,044 46,395 47,787 49,221 50,698 52,219 53,786 445,062 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:99,912 45,044 46,395 47,787 49,221 50,698 52,219 53,786 445,062 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Construction Inspectors $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds for assistance in project management and construction inspection for projects in excess of $50,000. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401705 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction 2,250,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:2,300,000 Rollover at FYE 17 50,000 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 50,000 (50,000) - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:50,000 (50,000) - - - - - - - 2,300,000 - - - - - Provide Responsible and Responsive Government PROJECT NAME:Crabapple NE Connector $2,300,000 2019 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Provides for the design and construction of the Crabapple northeast connector road from Charlotte Rd to SR 372 and intersection improvements at Charlotte Road and Mayfield Road as identified in the Crabapple Master Plan. PROJECT FUNDED THROUGH TSPLOST FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Crabapple NE Connector and Roundabout at Mayfield Rd and Charlotte Dr IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - - - 150,000 - - - 150,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - 150,000 - - - 150,000 (150,000) - - - - - Provide Responsible and Responsive Government PROJECT NAME:Crabapple SE Connector $0 Beyond 2021 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for a new location road at either or both Marstrow Dr and Dunbrody Dr from Broadwell Rd to Mid Broadwell Rd to Charoltte Dr. Estimated costs for each option will be determined at a later date. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Southeast Connection Options IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541401801 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 100,000 Construction 657,250 Expended Through FY 17 133,178 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 25,000 Total Project Cost:782,250 Rollover at FYE 17 620,322 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 253,500 28,750 - - - - - - 282,250 Debt Financing - - - - - - - - - Grant Funding 500,000 - - - - - - - 500,000 Other - - - - - - - - - Funding Source Total:753,500 28,750 - - - - - - 782,250 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Crabapple Streetscape $782,250 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The project consists of a streetscape enhancement (approximately 1,200 linear feet) along Mayfield Raod (Project begins approximately at the intersection of SR 372/Birmingham Hwy and ends approximatly 130 linear feet east of the intersection of Charlotte Drive). Improvements include: asphalt resurfacing, curb and gutter, sidewalks and curb ramps with ADA accessibility, brick pavers, driveway aprons, storm water drainage pipes and inlets, retaining walls, pedestrian lighting, benches, trash receptacles, crosswalks, pavement markings, street trees, and sod. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Proposed Typical Section for Mayfield Road IMPACT ON OPERATING BUDGET: The annual impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522203000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 298,379 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 17 105,695 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 404,074 146,378 174,700 180,290 186,060 192,014 198,158 204,499 1,686,173 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:404,074 146,378 174,700 180,290 186,060 192,014 198,158 204,499 1,686,173 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Gravel Roads Maintenance $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds would be used to provide supplemental grading and maintenance activities for the 13 miles of gravel roads. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 60,000 Construction 1,400,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,460,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - - - - - 1,460,000 - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Bethany Rd at Providence Rd $1,460,000 2021 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Bethany Road and Providence Road. PROJECT FUNDED THROUGH TSPLOST FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Preliminary layout developed by Fulton County IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541400510 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 691,999 Construction 4,557,000 Expended Through FY 17 4,533,958 Land Acquisition 3,289,011 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:8,538,010 Rollover at FYE 17 4,004,052 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 2,219,602 - - - - - - - 2,219,602 Debt Financing - - - - - - - - - Grant Funding 6,318,408 - - - - - - - 6,318,408 Other - - - - - - - - - Funding Source Total:8,538,010 - - - - - - - 8,538,010 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - SR 372 (Crabapple Rd-Birmingham Hwy) (FKA Mayfield at Mid Broadwell Intersection) $8,538,010 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project involves improving the existing intersection of SR 372/Mayfield Road/Broadwell Road by adding left turn lanes on SR 372 and Broadwell Road; improving the existing intersection of SR 372 at McFarlin Lane with a single lane roundabout; improving the existing intersection of SR 372 at Crabapple Chase Drive with a single lane roundabout. The typical section and alignment of the existing local roads from the existing intersection of McFarlin Lane and SR 372 to the end of the existing Branyan Trail will be improved to meet the current design standards. Branyan Trail will also be extended approx. 500 feet to the new roundabout located at the intersection of S 372 and Crabapple Chase Drive. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Proposed Crabapple Road Improvements IMPACT ON OPERATING BUDGET: Annual impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401703 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 183,735 Construction 1,375,000 Expended Through FY 17 91,486 Land Acquisition 314,000 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,872,735 Rollover at FYE 17 1,728,801 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,570,000 176,233 - - - - - - 1,746,233 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 250,287 - - - - - - - 250,287 Funding Source Total:1,820,287 176,233 - - - - - - 1,996,520 (123,785) - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Freemanville Road@Providence Road and Freemanville Road at Birmingham Road $1,872,735 2019 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Provides for intersection improvements at two locations Freemanville Road@Providence Road and Freemanville Road@Birmingham Road FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Intersection Improvement Study Area IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401702 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 175,000 Construction 120,000 Expended Through FY 17 68,258 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:295,000 Rollover at FYE 17 226,742 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 295,000 - - - - - - - 295,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:295,000 - - - - - - - 295,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Hopewell Rd @ Redd Rd $295,000 2020 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for intersection improvements at Hopewell Road @ Redd Rd FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Preliminary improvement concept IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401701 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 314,500 Construction 1,132,844 Expended Through FY 17 1,552,139 Land Acquisition 133,656 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,581,000 Rollover at FYE 17 198,872 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,655,011 - - - - - - - 1,655,011 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 96,000 - - - - - - - 96,000 Funding Source Total:1,751,011 - - - - - - - 1,751,011 (170,011) - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Hopewell Rd at Birmingham Rd $1,581,000 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project will provide for the design and construction of a roundabout at the Hopewell Road - Birmingham Road intersection. This intersection was identified in the Transportation Master Plan as a priority intersection for operational improvements. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Proposed Hopewell Road-Birmingham Road Intersection Improvement IMPACT ON OPERATING BUDGET: Annual impact on the O&M budget will be minimal. General landscape maintenance for the central island and an increase in striping costs every 5 years. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401700 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 118,914 Construction 741,851 Expended Through FY 17 978,954 Land Acquisition 108,189 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 10,000 Total Project Cost:978,954 Rollover at FYE 17 13,149 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 992,103 (13,149) - - - - - - 978,954 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:992,103 (13,149) - - - - - - 978,954 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Hopewell/Francis/Cogburn Intersection Improvements $978,954 2014 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Intersection improvements at the Hopewell/Francis/Cogburn Roads intersection. Additional funding to improve landscaping in the center island. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Hopewell Rd/Francis Rd/Cogburn Rd Intersection IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401706 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 35,000 Construction 144,500 Expended Through FY 17 179,500 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:179,500 Rollover at FYE 17 5,500 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 185,000 (5,500) - - - - - - 179,500 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:185,000 (5,500) - - - - - - 179,500 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Webb Road Turn Lanes $179,500 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project was not identifed in the CTP but a recent traffic study showed an average of 26 accidents per year at this intersection with most related to turning movements. This project involves making turn lane improvements as well as some pedestrian improvements. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Preliminary Layout Adding Turn Lanes and Pedestrian Improvements IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522251000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 8,803 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 17 355,677 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 364,480 (282,037) 50,000 50,000 50,000 50,000 50,000 50,000 382,443 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:364,480 (282,037) 50,000 50,000 50,000 50,000 50,000 50,000 382,443 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:NPDES Permit Compliance $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for compliance with the city's NPDES stormwater permit compliance requirements FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522260000 340-4101-522260000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Cap Proj Cap Grant Construction - Expended Through FY 17 6,348,766 834,633 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Cap Proj Cap Grant Total Project Cost:- Rollover at FYE 17 2,203,596 369,450 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 8,526,112 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 20,426,112 Debt Financing - - - - - - - - - Grant Funding (LMIG)1,204,083 397,791 200,000 200,000 200,000 200,000 200,000 200,000 2,801,874 Other - Crabapple Paving Fund 26,250 - - - - - - - 26,250 Funding Source Total:9,756,445 2,097,791 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 23,254,236 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Pavement Management $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds are used for the annual pavement management, resurfacing/reconstruction program and to provide deep patching and edge of roadway repair for those sections of roads which have been prioritized through the pavement management program. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522250000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 983,217 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 17 204,563 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,187,780 43,684 275,000 275,000 275,000 275,000 275,000 275,000 2,881,464 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:1,187,780 43,684 275,000 275,000 275,000 275,000 275,000 275,000 2,881,464 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Repair Major Stormwater Structures (as needed) $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds will include the scoping, design and construction of repairs associated with the city's stormwater infrastructure. It is anticipated that as the stormwater system is inspected and inventoried under the requirements of the NPDES stormwater permit that deficiencies in the system will be identified. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541400900 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 76,207 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 17 111,012 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 187,219 - 80,000 80,000 80,000 80,000 80,000 80,000 667,219 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:187,219 - 80,000 80,000 80,000 80,000 80,000 80,000 667,219 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Re-Striping of Existing Roads $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Continue the proactive re-striping of roads. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541301300 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Cap Proj Cap Grant Construction - Expended Through FY 17 451,645 32,619 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Cap Proj Cap Grant Total Project Cost:- Rollover at FYE 17 1,010,427 9,340 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,407,346 - 100,000 100,000 100,000 100,000 100,000 100,000 2,007,346 Debt Financing - - - - - - - - - Grant Funding-CDBG 41,959 - - - - - - - 41,959 Other-Sidewalk Replacement Fund 54,726 - - - - - - - 54,726 Funding Source Total:1,504,031 - 100,000 100,000 100,000 100,000 100,000 100,000 2,104,031 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Sidewalk Construction and Repair $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Citywide sidewalk and curb & gutter repairs. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 405,378 Expended Through FY 17 44,523 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:405,378 Rollover at FYE 17 245,729 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 250,000 114,019 - - - - - - 364,019 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 40,252 - - - - - - - 40,252 Funding Source Total:290,252 114,019 - - - - - - 404,271 1,107 - - - - - Provide Responsible and Responsive Government 21 Storage Building and Public Works Yard Construction $405,378 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Since deployment, the Fire Department has acquired several capital assets, including four fire engines, one ladder truck, one battalion vehicle, one command trailer, one air trailer, and one TLAER trailer and one TLAER truck, as well as two golf carts. Most of this equipment and all the necessary supporting items are being housed in separate fire stations. In addition, the Fire Department stores fire hose, station supplies, lawn equipment, training equipment, tires, bulky gear, EMS supplies, and numerous other items at various stations. This has created a storage problem. This item involves constructing a large steel storage building behind Fire Station 43. The vision is a three bay building 60' x 75' that would be shared with Public Works for their equipment. A master plan of the area will be performed prior to the construction of the building. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541400400 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 2,659 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 17 100,904 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 102,234 - - - - - - - 102,234 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other-Traffic Calming Revenues 1,329 - - - - - - - 1,329 Funding Source Total:103,563 - - - - - - - 103,563 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Traffic Calming $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Section 48-281 (a) of the City of Milton Code of Ordinaces provides for a 50% cost sharing on the part of the city for the installation of basic traffic calming devices. This account provides those funds for potential use on qualifing projects. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Neighborhood Applications of Traffic Calming Measures IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541401804 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 250,000 Construction 900,000 Expended Through FY 17 250,318 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,150,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 20,000 300,000 300,000 300,000 - - - - 920,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Alpharetta, NFCID & GDOT TAP 230,000 - - - - - - - 230,000 Funding Source Total:250,000 300,000 300,000 300,000 - - - - 1,150,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Trail Connection to Big Creek Greenway $1,150,000 2019 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The City of Milton has completed a local Comprehensive Transportation Plan, North Fulton Comprehensive Transportation Plan, and Livable Centers Initiative that all looked at multi-use connections in areas of the City and regional connections. Milton’s Multi-use Trail Connection to the Big Creek Greenway is a project that creates multi-use connections in the Windward Parkway Activity Center and surrounding areas between regional thoroughfare networks, schools, parks, senior centers, retail, MARTA bus routes, and greenways. Given the potential scope of this project both short and long term connections to the Big Creek Greenway will be evaluated. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Greenway Connection Study Area IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542201000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 140,182 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 17 49,543 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 179,500 10,000 10,000 10,000 10,000 10,000 10,000 10,000 249,500 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - Insurance Procee 10,225 - - - - - - - 10,225 Funding Source Total:189,725 10,000 10,000 10,000 10,000 10,000 10,000 10,000 259,725 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Public Works) $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for standard replacement of Public Works Vehicles FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542500001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 320,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:320,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - - - 170,000 150,000 - - 320,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - 170,000 150,000 - - 320,000 - - - 10,200 - 10,200 Total: IMPACT ON OPERATING BUDGET: The final project would minimize the repsonse, diagnostic and repair time for signal issues by allowing the evaluation of signal problems from one central/mobile location. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: Provide signal controller and software communication system. This pilot project will initially allow for wireless signal diagnostics and adjustments from inside a vehicle as opposed to being exposed to the elements at the signal controller. The next phase of the project would allow control of all signalized intersections from a central/mobile location. Project is being delayed due to GDOT equipment and software evaluations. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Mobile Traffic Control Center 320,000 2022 Public Works CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:360-6110-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 368,100 Construction 9,866,700 Expended Through FY 17 10,253,959 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 80,000 Total Project Cost:10,314,800 Rollover at FYE 17 40,840 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 594,800 20,000 - - - - - - 614,800 Debt Financing 9,600,000 - - - - - - - 9,600,000 Grant Funding - - - - - - - - - HYA-Donation 100,000 - - - - - - - 100,000 Funding Source Total:10,294,800 20,000 - - - - - - 10,314,800 - 160,000 600,000 840,000 (10,000) 1,590,000 Provide Responsible and Responsive Government PROJECT NAME:Bell Memorial Park $10,314,800 2018 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Renovation of the existing Bell Memorial Park. This project will result in the the construction of two synthetic turf rectangular multi-sport fields, four baseball fields, five new structures (a concession stand, a maintenance building, two storage sheds and a pavilion) and also a one mile walking trail around the park. In FY 2018, we are requesting to add sun screens over the play ground to provide shade for the children using the play ground, reduce the effects of UV deterioration and color fade on the equipment and help deflect a ball should one pop out of a field (which admittedly has not happened very often). By enhancing the play ground with a shade structure we would be able to address a common citizen comment that now the children will have shade just as the parents do when they are sitting in the stands. Adding the sun screens will also be a tangible step forward in fighting Melanoma. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Bell Memorial Park Master Plan IMPACT ON OPERATING BUDGET: Debt service payment amortized over 15 years with a 10 year call and park maintenance.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541401401 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 279,968 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 17 3,915,683 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,846,445 - - - - - - - 1,846,445 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 2,349,206 646,678 668,123 668,123 - - - - 4,332,130 Funding Source Total:4,195,651 646,678 668,123 668,123 - - - - 6,178,575 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Park and Trail Expansion $0 N/A Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The funds in this account are allocated for the acquisition or expansion of the city's parks and trails. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-542200000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 17,000 Expended Through FY 17 12,140 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:17,000 Rollover at FYE 17 2,862 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 15,002 - - - - - - - 15,002 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:15,002 - - - - - - - 15,002 1,998 - - 250 - 250 Provide Responsible and Responsive Government PROJECT NAME:Utility Vehicle for Bell Memorial Park $17,000 2016 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: When Bell Memorial Park is reconstructed, we will need to acquire a John Deere Model TS Traditional Gator Utility Vehicle (or equivalent) for park maintenance. This vehicle would not be purchased until the summer of 2015 as the park nears completion. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Utility Vehicle IMPACT ON OPERATING BUDGET: First year maintenance should be nominal as it should include a warranty. Gasoline and normal maintenance should be all that is required. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-542201000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 26,921 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 17 0 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 26,921 - - - - - - - 26,921 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:26,921 - - - - - - - 26,921 - - 500 - - 500 IMPACT ON OPERATING BUDGET: The impact will involve general vehicle maintenace and gasoline Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for standard replacement of vehicles other than Police, Fire and Public Works FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Parks & Recreation) $0 N/A General Administration CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541200003 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction 283,855 Expended Through FY 17 27,945 Land Acquisition 4,200 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:338,055 Rollover at FYE 17 310,110 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 338,055 300,000 300,000 300,000 - - - - 1,238,055 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:338,055 300,000 300,000 300,000 - - - - 1,238,055 (900,000) - - - - - Provide Responsible and Responsive Government PROJECT NAME:Providence Park $338,055 2021 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Providence Park occupies 42 acres of land off Providence Rd. It has been closed to the public since 2004 to cleanup toxic waste found in the soil. Fulton County completed the remediation of the waste spill in 2015 and turned the park over to the City of Milton. During the years the park was closed, it fell into disrepair. The park was opened in fall 2016 for passive use. The FY17 funding is being used to develop an overall master plan for the park. Funding in FY18 is not yet based upon specific projects as the master plan is not yet completed. This funding request anticipates supporting several immediate projects that will be needed, specifically, the repair of the creek bank erosion to divert water out of the rock quarry, the development of bathrooms, running water and a shelter. This would be in support of the Children's Charities effort to develop an all inclusive playground. As the master planning of the park moves through the process, we will be monitoring the future funding requests to match the needs identified. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Providence Park IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 100,000 Construction 900,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,000,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - - - 250,000 250,000 500,000 - 1,000,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - 250,000 250,000 500,000 - 1,000,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Chadwick Landfill $1,000,000 2021 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Chadwick Landfill occupies aver 126 acres of land off Arnold Mill Rd on the northwest end of the City. It is owned and operated by Waste Management and accepts non-hazardous construction and demolition debris. Within the next 3-5 years, it is expected to reach capacity and will be capped by WM. The City anticipates acquiring this land to be used as a park. A master plan will be done to determine how the space will be used. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Chadwick Landfill IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of grounds maintenance; however, it is difficult to project estimated costs until a master plan is done of the space. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 250,000 Construction 1,250,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,500,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - - - - 500,000 1,000,000 - 1,500,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - - - - 500,000 1,000,000 - 1,500,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Birmingham Park $1,500,000 Beyond 2022 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This 200+ acre site is on the north end of the City behind Fire Station 43 (750 Hickory Flat Rd). It is currently an undeveloped, passive park that is open to the public for activities like hiking, horseback riding, dog walking, etc. About 40 acres of land and the Fire Station are still held by Fulton County as collateral for a Certificate of Participation they obtained to construct the Station prior to the incorporation of Milton. The debt is scheduled to be paid off in 2019 at which time the land and building will be acquired by the City. Through the 2017 city-wide parks and recreation master plan is likely to lead us to suggestions for what we can do at Birmingham Park. Any short-term recommendations may be funded out of the parks and trail expansion account. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Birmingham Park IMPACT ON OPERATING BUDGET: No impact projected at this time.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2017 - 2023 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541301001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 51,945 Expended Through FY 17 51,945 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:51,945 Rollover at FYE 17 (0) FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 28,555 - - - - - - - 28,555 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 23,390 - - - - - - - 23,390 Funding Source Total:51,945 - - - - - - - 51,945 0 - - - - - IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: [Type in your strategic action item] PROJECT DESCRIPTION and/or JUSTIFICATION: There has been an expressed desire by the community to install a play structure at the Broadwell Pavilion. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Park & Recreation Enrichment PROJECT NAME:Broadwell Park Pavilion Playground $51,945 2017 Parks & Recreation CAPITAL IMPROVEMENT PROGRAM 2017 - 2023 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-521200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction - Expended Through FY 17 4,225 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:75,000 Rollover at FYE 17 70,775 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 75,000 - - - - - - - 75,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:75,000 - - - - - - - 75,000 - - - - - - Park & Recreation Enrichment PROJECT NAME:Parks & Recreation Master Plan Update 75,000 2018 Parks & Recreation Increase our capacity for active, passive and linear parks PROJECT DESCRIPTION and/or JUSTIFICATION: The City of Milton has started work on a new Master Plan. We have identified a need for an additional Trails Master Plan and an overlay project development plan. This FY18 funding request is in support of these additional plan needs. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2017 - 2023 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 525,000 Construction 7,500,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:8,025,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - 525,000 - - - - - 525,000 Debt Financing - - - 7,500,000 - - - - 7,500,000 Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- - 525,000 7,500,000 - - - - 8,025,000 - 150,000 75,000 - - 225,000 Park & Recreation Enrichment PROJECT NAME:Indoor Community Center $8,000,000 2020 Parks & Recreation Build an Indoor Community Center PROJECT DESCRIPTION and/or JUSTIFICATION: The City has expanded the inventory of outdoor fields and playspaces. The next step in the development of our Parks facilities is the development of an indoor community center. This could be used for basketball, exercise classes, summer camps, art classes, dance classes, active senior activities and adult activities. We would first do a needs assessment and then a master plan that would then lead into a design and then construction. Costs can be reduced if it is built on land already owned by the City of Milton FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Rendering of a Community Center IMPACT ON OPERATING BUDGET: This will result in an ongoing cost of the maintenance of the facility as well as the operation of the facility Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 137,643 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:- Rollover at FYE 17 232,257 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Tree Recompense Fees 369,900 - - - - - - - 369,900 Funding Source Total:369,900 - - - - - - - 369,900 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Tree Recompense Fund N/A N/A Community Development Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: To provide for an on-call contract for the purchase of trees, including installation and maintenance costs to service such trees. Said trees to be located within public spaces. These funds are generated from tree recompense fees paid by developers. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-521200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 80,237 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 80,000 Total Project Cost:80,000 Rollover at FYE 17 (237) FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 80,000 - - - - - - - 80,000 Debt Financing - - - - - - - - - Grant Funding - GDOT - - - - - - - - - Other - - - - - - - - - Funding Source Total:80,000 - - - - - - - 80,000 - - - - - - Structure Economic Growth PROJECT NAME:Downtown Milton Master Plan $80,000 2017 Community Development Plan for Sustainable Growth Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This expenditure will cover the cost of professional planning consultant services to develop a concise "placemaking" plan for the Crabapple/Downtown area. Topics specifically addressed in this plan will include: development of new cross sections for streets as per the "complete streets" principles; delineation of pedestrian trails to enhance conncectivity throughout the area; a parking plan to accommodate future development; development scenarios for vacant land; and, identification of park/greenspace areas. Significant public input will beincorporated in the planning process. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2015 - 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-521200007 340-7410-521200003 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 30,000 Cap Proj Cap Grant Construction 262,500 Expended Through FY 17 23,989 2,290 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Cap Proj Cap Grant Total Project Cost:292,500 Rollover at FYE 17 151,321 4,900 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 178,438 63,000 103,000 73,000 58,000 53,000 50,000 - 578,438 Debt Financing - - - - - - - - - Grant Funding - GDOT 4,062 - - - - - - - 4,062 Other - - - - - - - - - Funding Source Total:182,500 63,000 103,000 73,000 58,000 53,000 50,000 - 582,500 (290,000) - - - - - Provide Responsible and Responsive Government PROJECT NAME:Gateway/Wayfinding Signage and Historic Markers $292,500 2017 Community Development Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This is a continuation of the wayfinding signage program. It includes planning and construction of signage for the Deerfield area. Additionally, it includes "welcome" signage at the entrances to the City; and, addional historic markers for the City. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Gateway Signage IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2017 - 2023 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-521200008 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 4,414 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 180,000 Total Project Cost:180,000 Rollover at FYE 17 165,586 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 170,000 10,000 - - - - - - 180,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:170,000 10,000 - - - - - - 180,000 - - - - - - Strategic, Efficient & Engaged Government PROJECT NAME:Unified Development Code 180,000 2021 Community Development Establish a Unified Development Code PROJECT DESCRIPTION and/or JUSTIFICATION: Through the use of professional services, the intent of this project is to create a Unified Development Code that will re-organize and update the City's zoning code, tree ordinance, subdivision regulations, development regulations,and sign ordinance into one coordinated document. By reorganizing and coordinating all of the City's development regulations into one "master" document", confusion regarding our regulations will be eliminated and clarity will be achieved. This will relate to enhanced customer service. Measurement of performance will relate to the completion of the document which is estimated to be 18 to 24 months. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2017 - 2023 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 30,000 Total Project Cost:30,000 Rollover at FYE 17 30,000 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 30,000 - - - - - - - 30,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:30,000 - - - - - - - 30,000 - - - - - - Strategic, Efficient & Engaged Government PROJECT NAME:Tree Ordinance Revision $30,000 2018 Community Development Revise Tree Ordinance PROJECT DESCRIPTION and/or JUSTIFICATION: FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: CAPITAL IMPROVEMENT PROGRAM 2017 - 2023 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction - Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 265,500 Total Project Cost:265,500 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - 265,500 - - - - - - 265,500 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:- 265,500 - - - - - - 265,500 - - - - - - IMPACT ON OPERATING BUDGET: Annual maintenance costs Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Create Program to Allow Online Tracking and Submission of Permits PROJECT DESCRIPTION and/or JUSTIFICATION: To purchase new permit tracking software (($150,000 - $200,000); to purchase software for electronic plan review ($50,000); and to purchase the equipment to support the electronic plan review ($15,500). FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Strategic, Efficient & Engaged Government PROJECT NAME:Permit Tracking Software $265,500 2018 Community Development N MILTON'Ir� ESTABLISHED 20D6 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 7, 2017 FROM: Steven Krokoff, City Managera AGENDA ITEM: Consideration of an Ordinance to Amend Chapter 20 of the City Code - Noise Control. MEETING DATE: Monday, September 11, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: ('APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: ( YES () NO CITY ATTORNEY REVIEW REQUIRED: (-KYES () NO APPROVAL BY CITY ATTORNEY: (.APPROVED () NOT APPROVED PLACED ON AGENDA FOR: 0q/111Z01-1 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltongo.us Aln][10110-] To: Honorable Mayor and City Council From: Kathleen Field, Community Development Director Date: September 7, 2017 prepared for the September 11, 2017 City Council Meeting. (First Presentation – July 10, 2017, Work Session – July 17, 2017, August 7, 2017 deferred to September 11, 2017) Re: Text Amendment – Chapter 20 of the City Code – Noise ____________________________________________________________________________ Department Recommendation: The Community Development Department recommends approval of the proposed text amendment. Executive Summary: The existing Noise Control ordinance is very difficult to administer and enforce based on the required maximum noise levels [db(A)] for specific times during the day and the change in amount of noise allowed. In addition, the existing ordinance does not address specifically amplified sound, sounds produced by animals or moving vehicles. This proposed ordinance will replace the existing ordinance in its entirety. The basis of this proposed ordinance was from Charlotte-Mecklenburg Police Department where Chief Austin previously served and successfully administered and enforced the ordinance. Staff has provided drafts of the ordinance to various departments within the City including the Police Department, Code Enforcement and the Communications Department for their feedback. The City Attorney’s office has also worked closely with Staff on the proposed draft. The existing ordinance will be deleted in its entirety. Staff held a Community Zoning Information Meeting in May where only City Staff was present. The proposed ordinance was presented at the June 28, 2017 Planning Commission Meeting and it was recommended for approval by a vote of 6-0. There were no members of the public present at the meeting. The City Council discussed the proposed ordinance at both the work session and the August 7, 2017 City Council meeting. The Council gave Staff direction to provide additional suggested changes to be brought back to the September 11, 2017 meeting. Staff has incorporated the suggested changes with assistance from the City Attorney. The incorporated changes are shown in red and blue. Below is a chart comparing the two ordinances and their differences. Comparison of Existing Noise Ordinance and Proposed Noise Ordinance Issue Existing Ordinance Proposed Ordinance General Noise Sec. 20-660 – Not permitted based on Complicated source and receiving of sound Sec. 20-657 – Prohibited when creating “loud and unreasonable noise” with no minimum sound. Includes a definition. Sounds impacting residential life Sec. 20-680, 20-681- Minimum dBA for residential and then modifications with complicated change in noise level and duration. Sec. 20-659 – Any noise that negatively impacts residential life categorized by various uses with specific times permitted. General exemptions Sec. 20-701 – Government mandated work, noise from aircraft, watercraft, railroads, official city sponsored events for general public without charge, natural phenomena and unamplified human voices. Sec. 20-659 (c) – Emergency operations, work by city in the right-of-way if required between 9 p.m. and 7 a.m., government and private school activities such as sporting events and associated activities. Sounds exempt during daytime hours Sec. 20-702 – Between 7:30 am and 10:00 pm., including construction sites and commercial lawn maintenance. Sec. 20-659 and 20-660 Exemptions for both sound and amplified sound permitted during certain days and times based on type of user. Amplified Sound Does not directly address amplified sound. Sec. 20-660 – Breaks down various types of amplified sound in all zoning districts and types of users with permitted days and times. Permits for additional amplification for residential or commercial use Does not provide for this type of permit. Sec. 20-661 Outdoor amplification and music at commercial establishments and residentially used properties. Does not directly address this type of noise. Sec. 20-661.1 Chronic Commercial Noise Does not directly address this issue. Sec. 20-661.2 Animals Does not directly address this issue but presumed could be enforced under Sec. 20-723. Sec. 20-662 (a) Noise from animals that make noise for more than 15 minutes. (b) Addresses creating noise or sounds that would knowingly cause animals significant distress such as shooting of fire arms, combustible or explosive composition Motor Vehicles Does not directly address this issue but presumed could be enforced under Sec. 20-723 Sec. 20-663 Specific noises from motor vehicles not permitted. Issue Existing Ordinance Proposed Ordinance Penalty Sec. 20-558 – Same penalties – Sec. 1-5 Sec. 20-665 – Same penalties – Sec. 1-5 Variance/Appeals Sec. 20-722 – Administratively granted by Community Development Director Sec. 20-666 - Administratively granted by Community Development Director Results of the March 22, 2017 Planning Commission Meeting The Planning Commission recommended approval as proposed by Staff, unanimously, 6-0. Funding and Fiscal Impact: There will be no impact if this text amendment is approved. Alternatives: The Mayor and City Council may approve or deny the amendment as proposed and/or recommend further amendments to the text amendment discussed. Legal Review: Paul Frickey - Jarrard & Davis (June, July, September 2017) Attachment(s): Proposed Amended Noise Ordinance, Ordinance Cover Page. Draft Noise Ordinance to replace the existing Article VII of Chapter 20 prepared for the City of Milton Mayor and City Council Meeting on September 11, 2017 (Comments in red are changes since the Council Work Session.) September 7, 2017 Page 1 ARTICLE VII. – NOISE CONTROL Sec. 20-656. – Definitions. (a) Scope. Words not defined herein shall be construed to have the meaning given by Merriam- Webster's Collegiate Dictionary, eleventh edition. (b) Use and interpretation. The following shall apply to the use of all words in this ordinance: (1) Words used in the present tense shall include the future tense. (2) Words used in the singular shall include the plural and vice versa. (3) The word "shall" is mandatory. (4) The word "may" is permissive. (c) Terms. Acoustic music means music produced by a musical instrument whose sound is not electronically modified. Amplified sound means sound that is increased in the strength. Commercial establishment means a business located on property as defined in Commercial property. Commercial property means property that is zoned and or developed with nonresidential uses in T -6, T-5, T-4, T-4 Open, T-4 Permissive, C-1, C-2, O-I, MIX, and M-1 zoning districts. It also includes uses permitted with a Use Permit in other zoning districts listed in Sec. 64 -1121, “Allowed Use Chart” that are in the following categories: Commercial, Agricultural, and Institutional Type Uses. Commercial user means a business that is not an individual property owner or renter that receives compensation for providing products or services. Construction machinery means machines or tools powered by electricity, fuel, or by hand that is used to construct buildings, roads, walls, and other accessory structures. Consumer Fireworks means any small fireworks devices containing restricted amounts of pyrotechnic composition, designed primarily to produce visible or audible effects by combustion, that comply with the construction, chemical composition, and labeling regulations of the United States Consumer Product Safety Commission as provided for in Parts 1500 and 1507 of Title 16 of the Code of Federal Regulations, the United States Department of Transportation as provide d for in Part 172 of Title 49 of the Code of Federal Regulations, and the American Pyrotechnics Association as provided for in the 2001 American Pyrotechnics Association Standard 87-1, and additionally shall mean Roman candles. Garage machinery means machines or tools powered by electricity, fuel, or by hand that is used in maintaining or building various types of automotive items such as engines of all types, car or truck chassis, Draft Noise Ordinance to replace the existing Article VII of Chapter 20 prepared for the City of Milton Mayor and City Council Meeting on September 11, 2017 (Comments in red are changes since the Council Work Session.) September 7, 2017 Page 2 Lawn maintenance machinery means machines or tools powered by electricity, fuel, or by hand that are used to mow, trim, fertilize, seed, till, or other associated actions to maintain lawns, golf courses and other types of landscapes. Loud and unreasonable noise means any sound or noise, including, but not limited to, music or speech, which is so loud in volume level and of such duration or character as to disturb the comfort, health, peace, safety, quiet enjoyment or repose of one or more persons of ordinary sen sibilities. Mechanical noise means noise produced by lawn maintenance or garage machinery. Mobile amplification means sound produced that is increased in the strength or amount which is typically electronic, but not solely, and moves such as car stereos. Outdoor amplification means sound which is typically electronic but not solely, such as a bull horn and but the source is amplified sound located outside the confines of a building or structure. Residentially used property means property that is zoned and or developed with residential uses in T-6, T-5, T-4, T-4 Open, T-4 Permissive, MIX, AG-1, R-1, R-2, R-2A, R-3, R-3A, R-4, R-4A, R-5, R-5A, R-6, TR, A, A-L, NUP, and CUP. Sound amplification means sound that is artificially increased in strength, irrespective of the means. Sound amplification equipment means equipment that artificially increases the strength or amount of sound - typically electronic but not necessarily so Waste haulers means companies granted non-exclusive contracts to remove residential and commercial refuse and waste which includes items to be recycled. Sec. 20-657. - Loud, disturbing noises prohibited generally. It shall be unlawful for any person to create or assist in creating any loud and unreasonablel y loud and disturbing noise in the city. Sec. 20-658. - Measurement. For the purpose of determining db(A)s as referred to in this article, the noise shall be measured on the A-weighting scale on a sound level meter of standard design and quality having characterist ics established by the American National Standards Institute. Sec. 20-659. -– Activities permitted that produce soundSounds impacting residential life. (a) It shall be unlawful to carry on tThe following activities are permitted in any residentially zoned area of the city or within 300 feet of any residentially occupied structure in any zone of the city: Formatted: Font: Italic Draft Noise Ordinance to replace the existing Article VII of Chapter 20 prepared for the City of Milton Mayor and City Council Meeting on September 11, 2017 (Comments in red are changes since the Council Work Session.) September 7, 2017 Page 3 ACTIVITIES PERMITTED THAT PRODUCE SOUND IMPACTING RESIDENTIAL LIFE Monday through Friday Saturday Sunday Federal Holidays Operation of Construction Machinery by commercial users 7:30 a.m. to 7:30 p.m. 9:00 a.m. to 6:00 p.m. Lawn Maintenance and Garage Machinery by commercial users 7:30 a.m. to sunset 9:00 a.m. to sunset 9:00 a.m. to sunset Operation of Construction Machinery or garage machinery by individuals on their residential property which registers more than 65 db(A) at the nearest complainant’s property line. 7:30 a.m. to 7:30 p.m. 9:00 a.m. to 6:00 p.m. 9:00 a.m. to 6:00 p.m. 9:00 a.m. to 6:00 p.m. Operation of lawn maintenance machinery by individuals on their residential property. 7:30 a.m. to sunset 9:00 a.m. to Sunset 9:00 a.m. to sunset 9:00 a.m. to sunset Operation of waste haulers 7:30 a.m. to 7:30 p.m. 7:30 a.m. to 7:30 p.m. 7:30 a.m. to 7:30 p.m. 7:30 a.m. to 7:30 p.m. Operation of construction machinery by commercial users Operation of construction machinery by individuals on their residential property Operation of lawn Maintenance machinery by commercial users Operation of lawn maintenance machinery by individuals on their residential property Operation of garage machinery Operation of waste haulers Monday through Friday 7:30 p.m. to 7:30 a.m. Applies Applies Applies Applies Applies Monday through Sunday 7:30 p.m. to 7:30 a.m. Applies Saturday 6:00 p.m. to 9:00 a.m. Applies Applies Applies Applies Applies Sundays and Federal Holidays Applies Applies Formatted Table Formatted: Font: Bold Formatted: Font: Bold Formatted: Font: Bold Draft Noise Ordinance to replace the existing Article VII of Chapter 20 prepared for the City of Milton Mayor and City Council Meeting on September 11, 2017 (Comments in red are changes since the Council Work Session.) September 7, 2017 Page 4 6:00 p.m. to 9:00 a.m. Sundays and Federal Holidays Applies Applies Applies (b) Any mechanical noise other than that regulated in subsection (a) which registers more than 7065 db(A) at the nearest complainant's property line is a violation. (c) This section shall not apply to: (1) Emergency operations designed to protect the public health and safety; or (2) Work by city crews or city contractors in a right -of-way or utility easement when the department responsible for the work has determined that it is necessary to undertake the wo rk. (3) Activities conducted on public playgrounds or private school grounds, which are conducted in accordance with the manner in which such spaces are generally used, including but not limited to, school athletic and school entertainment events up to 12:00 midnight. Sec. 20-660- Amplified sound produced within all zoning districts. (a) It shall be unlawful to operate or allow operation of any sound amplification to create sounds other then as set forth in the following table : Registering 55 db(A)* or higher Registering 50 db(A)* or higher Registering 55 db(A) or higher for multifamily uses or other residential arrangements where boundary lines cannot be readily determined** Registering 50 db(A) or higher for multifamily uses or other residential arrangements where boundary lines cannot be readily determined** In the public right-of- way, including streets or sidewalks , or in city parks without having actual on-site possession of a permit issued by the City Milton Police registering more than 75 db(A) ten feet or more from any electromechanical speaker*** The use of mobile amplification registering more than 60 db(A) ten feet or more from the equipment. Sunday through Thursday Between 8:00 a.m. and 9:00 p.m. Applies Applies Applies Friday or Saturday 8:00 a.m. to 11:00 p.m.. Applies Applies Applies Any other time Applies Applies Applies Registering 50 db(A) hig In the public right-of-way, including streets or sidewalks , or in city parks without having actual on-site possession of a permit issued by the City Milton Police registering more than 75 db(A) ten feet or mor from Formatted: Font: 10 pt, Bold, Underline Formatted: Font: Bold Formatted: Indent: Left: 0", First line: 0" Draft Noise Ordinance to replace the existing Article VII of Chapter 20 prepared for the City of Milton Mayor and City Council Meeting on September 11, 2017 (Comments in red are changes since the Council Work Session.) September 7, 2017 Page 5 AMPLIFIED SOUND THAT IMPACTS RESIDENTIAL LIFE Sunday - Thursday Friday - Saturday Any Other Time 8:00 a.m. -9:2100 p.m. 8:00 a.m. -11:00 p.m.2300 Registering up to 50 db(A)* Permitted Permitted Permitted Registering 50db(A) up to 55 db(A)* Permitted Permitted Not Permitted Registering 55 db(A) or greater* Not Permitted Not Permitted Not Permitted Registering up to 50 db(A) for multifamily uses or other residential arrangements where boundary lines cannot be readily determined** Permitted Permitted Permitted Registering 50 db(A) up to 55 db(A) for multifamily uses or other residential arrangements where boundary lines cannot be readily determined** Permitted Permitted Not Permitted Registering 55 db(A) or greater for multifamily uses or other residential arrangements where boundary lines cannot be readily determined** Not Permitted Not Permitted Not Permitted In the public right-of-way, including streets or sidewalks , or in city parks without having actual on- site possession of a permit issued by the City of Milton Police Department registering up to 65 db(A) ten feet or more from any electromechanical speaker*** Permitted Permitted Not Permitted In the public right-of-way, including streets or sidewalks , or in city parks without having actual on- site possession of a permit issued by the City Milton Police registering 65 db(A) or greater ten feet or more from any electromechanical speaker*** Not Permitted Not Permitted Not Permitted The use of mobile amplification registering up to 60 db(A) ten feet or more from the equipment. Permitted Permitted Not Permitted The use of mobile amplification registering 60 db(A) or greater ten feet or more from the equipment. Not Permitted Not Permitted Not Permitted * As measured anywhere within the boundary line of the nearest residentially occupied property. ** As measured from any point within the interior of another resi dential unit in the same complex or within the boundary line of the nearest residentially occupied property. ***Sound amplification equipment operated may not be locatedoperated more than ten feet off the ground. In addition to the person operating or allowing the operation of sound amplification equipment in violation of this subsection, the person to whom the permit was issued must be present at the location and during the times permitted and shall be liable for any and all violations. Formatted: Font: Bold Formatted: Font: Bold Formatted: Indent: Left: 0", First line: 0" Draft Noise Ordinance to replace the existing Article VII of Chapter 20 prepared for the City of Milton Mayor and City Council Meeting on September 11, 2017 (Comments in red are changes since the Council Work Session.) September 7, 2017 Page 6 (b) The use of mobile amplification equipment (e.g., a car radio, unless the vehicle is parked) shall be exempt from the permitting requirement of this subsection except as reflected in 20 -660 (a). (cb) The limitations on the operation of sound amplification equipment in 20-660 (a) shall not apply to the operation of horns, sirens, or other emergency warning devices actually being used in emergency circumstances, or public assembly permit, or to the operation of sound amplification equipment regulated pursuant to Section 20-661.1 or in accordance with a permit issued pursuant to Section 20 - 661. (1) An application for a permit shall be: (i) Submitted to the City of Milton Police Department at least one full business day but no more than seven calendar days before the permit time requested; and (ii) Specify the proposed location of the sound amplification equipment and the date and time that the sound amplification will begin and end. Permits shall be issued on a first come, first served basis. A permit shall not be issued for a location that is within 100 feet of another location for which a permit has been issued for the same time or in or within 100 feet of the area permitted for a public assembly unless issued to the holder of the public assembly permit. Sec. 20-661. - Permits for additional amplification for residential or commercial uses. (a) In order to exceed the sound amplification on private property in Sec. 20 -660, a permit for additional amplification is required. (a) Application. An application for a permit for additional amplification on private property under this section shall be submitted to the City of Milton Police Department at least ten one business days but no more than thirty calendar days in advance of the planned use. Specify the proposed location of the sound amplification equipment and the date and time that the sound amplification will begin and end. Permits shall be issued on a first come, first s erved basis. A permit shall not be issued for a location that is within 100 feet of another location for which a permit has been issued for the same time. The application shall designate and provide contact information for an individual person who shall be in control of the sound amplification equipment and ensure that its use complies with the terms of the permit. Activities regulated under subsection 20-660 (a)(3) and Section 20-661.1 shall not be eligible for an additional amplification permit under this section. (b) Notice of tentative approval. UponWhen the application meets all necessary requirements, the City of Milton Police Department shall notify applicant of tentative approval, the applicant for a permit shall be responsible for giving written notice of the name, nature, date, and time period of the event, and the name of and contact information for the permit holder to the occupants of each property within 1,000 feet of the property for which the permit has been granted. The notice shall be hand delivered to each occupant or, if the occupant is unavailable, affixed to the front door of the building or business or residential unit at least 72 hours in advance of the event. The permit shall not be actually granted and issued until the applicant submits an affidavit to the City of Milton Police Department that such notices have actually been so delivered. (c) Limits on hours. Permits for additional amplification at a property, or adjacent properties under common ownership, shall be limited to 15 hour s in a calendar year. Permits issued pursuant to this section may allow additional amplification only between 8:00 a.m. and 9:00 p.m. Sunday through Thursday and between 8:00 a.m. and 11:00 p.m. on Friday or Saturday. (d) Sound limits. In no event shall a permit be granted which allows the creation of sounds registering more than 70 db(A) anywhere within the boundary line of the residentially occupied property. (e) Denial; issuance of exceptional permit. If an applicant has been denied a permit under this section and believes the denial is illegal by virtue of applicable state or federal law, he shall promptly submit a copy of the denied permit application together with a short statement of the reasons he believes he is entitled to a permit to the city manager or his designee. The city manager or his designee shall have the Draft Noise Ordinance to replace the existing Article VII of Chapter 20 prepared for the City of Milton Mayor and City Council Meeting on September 11, 2017 (Comments in red are changes since the Council Work Session.) September 7, 2017 Page 7 discretion to grant an exceptional permit waiving locational, time, and/or db(A) requirements, upon his determination that the applicant has made a substantial showing of legal entitlem ent. Any such request for exceptional permit shall be submitted within seven calendar days to the City of Milton Police Department. (f) [Violation.] It shall be unlawful to violate the restrictions or requirements of this section or the terms of a permit issued pursuant to this section. Sec. 20.661.1. - Outdoor amplification and music at commercial establishments. (a) It shall be unlawful for any commercial establishment (including but not limited to a restaurant, bar, or nightclub) to operate or allow the operation of sound amplification equipment out of doors or directed out of doors or to allow live acoustic music out of doors or directed out of doors other than during the times listed below or so as to create sounds registering in excess of: (1) 85 db(A) Sunday through Thursday between 8:00 a.m. and 9:00 p.m.; (2) 60 db(A) Sunday through Thursday between 9:00 p.m. and 2:00 a.m. the following da y; (3) 85 db(A) Friday or Saturday between 8:00 a.m. and 11:00 p.m.; or (4) 60 db(A) between 11:00 p.m. and 2:00 a.m. the following day. For purposes of this section, hotels, motels, other short -term accommodations shall be considered residentially occupied property. (b) The decibel limits prescribed in this section shall be measured at the property line of the commercial property at which the sound is being generated. (c) An establishment that has been determined to be non-cooperative pursuant to subsection 20-661.32 (e) shall be subject to enhanced civil penalties pursuant to subsection 20-663 and, after two violations of this section within one year after having been determined to be non -cooperative, shall not operate or allow the operation of sound amplification equipment out of doors or directed out of doors or allow live acoustic music out of doors or directed out of doors for a period of 18 months after the second violation. The 18-month prohibition shall apply to the establishment and the prop erty on which the establishment is located. Sec. 20.661.2. - Outdoor amplification and music at residentially used properties. (a) It shall be unlawful for any residentially-used property to operate or allow the operation of sound amplification equipment out of doors or directed out of doors or to allow live acoustic music out of doors or directed out of doors other than during the times listed below or so as to create sounds registering in excess of: (1) 75 db(A) Sunday through Thursday between 8:00 a.m. and 9:00 p.m.; (2) 50 db(A) Sunday through Thursday between 9:00 p.m. and 2:00 a.m. the following day; (3) 75 db(A) Friday or Saturday between 8:00 a.m. and 11:00 p.m.; or (4) 50 db(A) between 11:00 p.m. and 2:00 a.m. the following day. For purposes of this section, hotels, motels, other short-term accommodations shall be considered residentially occupied property. (b) The decibel limits prescribed in this section shall be measured at the property line of the residentially used property at which the sound is being generated. Draft Noise Ordinance to replace the existing Article VII of Chapter 20 prepared for the City of Milton Mayor and City Council Meeting on September 11, 2017 (Comments in red are changes since the Council Work Session.) September 7, 2017 Page 8 (c) An owner or occupant that has been determined to be non-cooperative pursuant to subsection 20-661.3 shall be subject to enhanced civil penalties pursuant to subsection 20-663 and, after two violations of this section within one year after having been determined to be non- cooperative shall not operate or allow the operation of sound amplification equipment out of doors or directed out of doors or allow live acoustic music out of doors or directed out of doors for a period of 18 months after the second violation. The 18-month prohibition shall apply to the establishment and the property on which the establishment is located. Sec. 20.661.32. - Chronic commercial noise. (a) The purpose of this section is to establish a collaborative process through which the city and a business that has been identified as a chronic source of objectionable noise (i.e., "chro nic noise producer") will develop and implement a noise mitigation plan intended to bring the noise to acceptable levels. A chronic noise producer is an establishment that, because of the sound generated by or at the business, is an annoyance to adjacent or nearby residences, lodgings, schools, businesses, or other places where people may congregate with a reasonable expectation of undisturbed activity. (b) The chief of police (or designee) shall determine a commercial business as a "chronic noise producer” as described in Sec. 20-661.12 (a) above. In making such a designation, the chief of police shall take into consideration the following factors: (1) The number and frequency of valid noise complaints; (2) The proximity and physical relationship betwe en the business and complaining locations; (3) The severity of sound events, both observed or measured; (4) The times and days of the week of sound events; (5) The business' history of cooperation and efforts to alleviate the problem; and (6) The history and context of the location, including whether the sound producing activity predates the occupation of the complaining locations and whether the sound producing location is located in what is generally recognized as an entertainment area. Upon designation, the chief of police shall inform the business in writing that it has been designated a chronic noise producer and refer the business to the City of Milton Mayor and City Council along with the information that established the basis for the designation . (c) Upon receiving a chronic noise producer referral, the City of Milton Mayor and City Council shall schedule a mandatory initial meeting based on its next regularly scheduled meeting with the business that it has been designated a chronic noise producer. At the initial meeting, the City of Milton Mayor and City Council and the business shall review the information that formed the basis for the designation and any evidence or information concerning the complained of noise provided by the business. Following the initial meeting, the City of Milton Mayor and City Council shall determine whether a mitigation plan is warranted in order to protect public health, safety and welfare . If the City of Milton Mayor and City Council determines that a mitigation plan is not warranted, it shall notify the business and the City of Milton Police Department of that determination and no further action shall be taken under this section. (d) If the City of Milton Mayor and City Council determines that a mitigation plan is warranted, the City of Milton Mayor and City Council and the business shall together develop and sign a noise mitigation plan. The plan may include, among other things: (1) Restrictions on days of week or hours of noise producing activity; (2) Placement, orientation, and operation of sound producing activity or equipment; (3) Structural changes including but not limited to sound attenuation and baffling; (4) Self-monitoring and reporting requirements; Draft Noise Ordinance to replace the existing Article VII of Chapter 20 prepared for the City of Milton Mayor and City Council Meeting on September 11, 2017 (Comments in red are changes since the Council Work Session.) September 7, 2017 Page 9 (5) A schedule for implementation; and (6) A schedule for review for possible revision or termination of the plan. (e) In the event that a business designated as a chronic noise producer: (i) fails or refuses to participate in good faith in the development of a noise mitigation plan; (ii) refuses to agree to a noise mitigation plan; or (iii) fails to implement or comply with an agreed to noise mitigation plan, the City of Milton Mayor and City Council may designate the business as non -cooperative and shall notify the business and City of Milton Police Department of that determination. Should a business designated as non - cooperative cure the basis for the designation, the City of Milton Mayor and City Council shall remove the designation and notify the business and City of Milton Police Department of that determination. (f) In the event that a noise enforcement action is taken against a business that has been designated a chronic noise producer, evidence regarding the business' participati on in the development and implementation of and compliance with the noise mitigation plan shall be relevant to any prosecution or administrative or judicial review or appeal of the enforcement action. Specifically, the business' participation and compliance shall be a mitigating factor and may, but is not required to be a justification for dismissing the enforcement action. A business that has been designated by the City of Milton Mayor and City Council as non-cooperative shall not be entitled to the benefits of this subsection unless the designation has been removed. (g) Appeals. A business that has been designated a chronic noise producer or non -cooperative may appeal such designation within ten days after receiving notice of such designation. Appeals sha ll be heard by the city manager or the city manager's designee who shall not be an employee of the City of Milton Police Department or member of the City of Milton Mayor and City Council. The appellant shall have the right to present evidence at said hearing. A ruling on appeal is subject to review in the superior court of Fulton County by proceedings in the nature of certiorari. Any petition for writ of certiorari for review shall be filed with the clerk of superior court within 30 days after notice of the decision has been sent to the appellant. Sec. 20-662. - Animals. (a) It shall be unlawful for any person to own, keep or have in his possession, or harbor, any animal which howls, yelps, barks or produces other similar noises uninterruptedly or almost uninterruptedly for more than fifteen minutes in duration. (b) No person shall act in such a manner as to create noise or sounds that would knowingly cause animals significant distress. Such noise or sounds shall include, but not be limited to, shooting of firearms; use of any combustible or explosive composition, substance or combination of substances; racing of engines and blasting music. Sec. 20.663. - Motor vehicles. It shall be unlawful to operate or allow the operation of any motor vehicle in the city: (a) Which has had its muffler-exhaust and/or other noise-control equipment removed, altered or maintained in such disrepair as to create unreasonably loud and disturbing noises. (b) By engaging in jackrabbit starts, spinning tires, racing engines, or other operations which create unreasonably loud and disturbing noises. (c) Off the boundaries of a public street for racing or other operations which create unreasonably loud and disturbing noises. Sec. 20-664 – Consumer Fireworks There shall be no consumer fireworks use between the hours of 9:01 PM and 9:59 AM except on July 3 and July 4 until 11:59 p.m and on December 31 until midnight and into January 1 ending at 1:00 a.m. Sec. 20-665 - Penalty. Draft Noise Ordinance to replace the existing Article VII of Chapter 20 prepared for the City of Milton Mayor and City Council Meeting on September 11, 2017 (Comments in red are changes since the Council Work Session.) September 7, 2017 Page 10 Any person found guilty of violating any provision of this article shall be punished in a manner consistent with the general penalty set forth in Section 1 -5. A violation of a continuing nature, each day during which it occurs, shall constitute an addition al, separate and distinct offense. Sec. 20-666 – Variances (a) Variances to any numerical requirements of this article may be granted by the Director of Community Development to any person, upon application, f if findings are made by the Director that the immediate compliance with such requirement cannot be achieved because of special circumstances rendering immediate compliance unreasonable in light of economic or physical factors, encroachment upon an existing noise source or because of the non-availability of feasible technology or control methods. (b) Any such variance or renewal thereof shall be granted by the Director of Community Development only for the minimum time period found to be necessary under the facts and circumstances . The Director of Community Development shall provide in writing the reason for the variance, the starting and ending time of the variance or other pertinent information as to enforce the approved variance. STATE OF GEORGIA ORDINANCE____ COUNTY OF FULTON AN ORDINANCE TO AMEND CHAPTER 20 OF THE CITY CODE – NOISE CONTROL BE IT ORDAINED by the City Council of the City of Milton, GA while in a special called council meeting on September 13, 2017 at 6:00 p.m. as follows: SECTION 1. That the amendment of Article VII, Chapter 20 – Noise Control replaces the existing Article VII, Chapter 20 in its entirety and is hereby adopted and approved; and is attached hereto as if fully set forth herein, and; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the 13th day of August, 2017. ____________________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk TO: FROM: MILT01qft ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM City Council DATE: September 5, 2017 Steven Krokoff, City Manager a AGENDA ITEM: Consideration of an Ordinance to Amend Chapter 50, Subdivisions of the City Code, Section 50-186(f), Construction Activities Restricted to Certain Hours. MEETING DATE: Monday, September 11, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (.,,P"APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (4 -''ES () NO CITY ATTORNEY REVIEW REQUIRED: (rES () NO APPROVAL BY CITY ATTORNEY: (, ,<PPROVED (J NOT APPROVED PLACED ON AGENDA FOR: C") /111 Lo'" 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council From: Kathleen Field, Community Development Director Date: August 16, 2017 prepared for the September 11, 2017 City Council Meeting. (First Presentation – August 21, 2017) Re: Text Amendment – Chapter 10 Buildings and Building Regulations of the City Code and Chapter 50 - Subdivisions – Construction Activities Restricted to Certain Hours. ____________________________________________________________________________ Department Recommendation: The Community Development Department recommends approval of the proposed text amendment. Executive Summary: Staff has proposed a new noise ordinance to replace the existing one. This proposed ordinance has been presented to the Planning Commission and most recently to the Mayor and City Council. At the July 24th City Council meeting, the issue of not just construction noise, but all construction activities that are permitted to occur, was discussed. Based on the Council’s opinion, that not only should construction noise be regulated, but all building activity should be regulated, staff has proposed a new ordinance to be located in both Chapter 10 – Buildings and Building Regulations and Chapter 50 – Subdivisions. The limitation of construction activity would apply to both buildings and land disturbance but would exclude construction and land disturbance by individual property owners. As with the noise ordinance, if a circumstance occurred where the contractor needed to perform construction activities outside of the allowed days and times, a permit may be requested from the Community Development Director. Funding and Fiscal Impact: There will be no impact if this text amendment is approved. Alternatives: The Mayor and City Council may approve or deny the amendment as proposed and/or recommend further amendments to the text amendment discussed. Legal Review: Paul Frickey - Jarrard & Davis (August 2017) Attachment(s): Proposed Ordinance. Section 50-186 (f) - Construction Activities Restricted to Certain Hours. It shall be unlawful for any person to engage in or conduct any activity in the construction of any building or structure, the moving of earth, or the laying of any pavement, including, but not limited to, the making of any excavation, clearing or grading of surface land, and loading or unloading material, equipment, or supplies, except between the hours of 7:30 a.m. and 7:30 p.m., Monday through Friday, and 9:00 a.m. to 6:00 p.m. on Saturday unless a permit for each work at different hours or days has first been issued by the Community Development Director. Applications for such permits shall be made in writing to the Community Development Director and shall state the name of the applicant, business address, the location of the proposed work, the reason for seeking a permit to do such work outside of the above stated days and times including Sunday and the estimated time of the proposed operation. No such special permit shall be issued except where the public health, safety or welfare will not be adversely affected by such issuance and where the applicant will be harmed by failure to perform the work at the times indicated. The foregoing provisions shall not apply to any person performing construction activity at his or her residence, but such persons are subject to the noise control ordinance set out in Sec. 20-659 of this Code. STATE OF GEORGIA ORDINANCE____ COUNTY OF FULTON AN ORDINANCE TO AMEND CHAPTER 50, SUBDIVISIONS OF THE CITY CODE – SEC. 50-186 (f) – CONSTRUCTION ACTIVITIES RESTRICTED TO CERTAIN HOURS BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on September 11, 2017 at 6:00 p.m. as follows: SECTION 1. That the amendment of Chapter 50, Sec. 50-186 (f) is hereby adopted and approved; and is attached hereto as if fully set forth herein, and; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the 11th day of September, 2017. ____________________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk TO: FROM: MILTON ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM City Council DATE: September 5, 2017 Steven Krokoff, City Manager AGENDA ITEM: Consideration of an Ordinance to Amend Chapter 10, Buildings and Building Regulations of the City Code, Section 10-97, Construction Activities Restricted to Certain Hours. MEETING DATE: Monday, September 11, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: QIAPPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (4S'ES () NO CITY ATTORNEY REVIEW REQUIRED: (, 4S () NO APPROVAL BY CITY ATTORNEY: (1 PPROVED (J NOT APPROVED PLACED ON AGENDA FOR: CIC( 1111Zc`-7 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us To: Honorable Mayor and City Council From: Kathleen Field, Community Development Director Date: August 16, 2017 prepared for the September 11, 2017 City Council Meeting. (First Presentation – August 21, 2017) Re: Text Amendment – Chapter 10 Buildings and Building Regulations of the City Code and Chapter 50 - Subdivisions – Construction Activities Restricted to Certain Hours. ____________________________________________________________________________ Department Recommendation: The Community Development Department recommends approval of the proposed text amendment. Executive Summary: Staff has proposed a new noise ordinance to replace the existing one. This proposed ordinance has been presented to the Planning Commission and most recently to the Mayor and City Council. At the July 24th City Council meeting, the issue of not just construction noise, but all construction activities that are permitted to occur, was discussed. Based on the Council’s opinion, that not only should construction noise be regulated, but all building activity should be regulated, staff has proposed a new ordinance to be located in both Chapter 10 – Buildings and Building Regulations and Chapter 50 – Subdivisions. The limitation of construction activity would apply to both buildings and land disturbance but would exclude construction and land disturbance by individual property owners. As with the noise ordinance, if a circumstance occurred where the contractor needed to perform construction activities outside of the allowed days and times, a permit may be requested from the Community Development Director. Funding and Fiscal Impact: There will be no impact if this text amendment is approved. Alternatives: The Mayor and City Council may approve or deny the amendment as proposed and/or recommend further amendments to the text amendment discussed. Legal Review: Paul Frickey - Jarrard & Davis (August 2017) Attachment(s): Proposed Ordinance. Section 10-97 - Construction Activities Restricted to Certain Hours. It shall be unlawful for any person to engage in or conduct any activity in the construction of any building or structure, the moving of earth, or the laying of any pavement, including, but not limited to, the making of any excavation, clearing or grading of surface land, and loading or unloading material, equipment, or supplies, except between the hours of 7:30 a.m. and 7:30 p.m., Monday through Friday, and 9:00 a.m. to 6:00 p.m. on Saturday unless a permit for each work at different hours or days has first been issued by the Community Development Director. Applications for such permits shall be made in writing to the Community Development Director and shall state the name of the applicant, business address, the location of the proposed work, the reason for seeking a permit to do such work outside of the above stated days and times including Sunday and the estimated time of the proposed operation. No such special permit shall be issued except where the public health, safety or welfare will not be adversely affected by such issuance and where the applicant will be harmed by failure to perform the work at the times indicated. The foregoing provisions shall not apply to any person performing construction activity at his or her residence, but such persons are subject to the noise control ordinance set out in Sec. 20-659 of this Code. STATE OF GEORGIA ORDINANCE____ COUNTY OF FULTON AN ORDINANCE TO AMEND CHAPTER 10 BUILDINGS AND BUILDING REGULATIONS OF THE CITY CODE – SEC. 10-97 – CONSTRUCTION ACTIVITIES RESTRICTED TO CERTAIN HOURS BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on September 11, 2017 at 6:00 p.m. as follows: SECTION 1. That the amendment of Chapter 20, Sec. 10-97 is hereby adopted and approved; and is attached hereto as if fully set forth herein, and; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the 11th day of September, 2017. ____________________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk 0 TO: FROM: MILTON'IP ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM City Council DATE: September 5, 2017 Steven Krokoff, City Manager ,. AGENDA ITEM: Consideration of a Conflict Waiver on Behalf of Jarrard & Davis, LLP to Represent the City of Milton and Forsyth County (as an interested party) in a Law Enforcement Mutual Aid Agreement with the Forsyth County Sheriff's Office. MEETING DATE: Monday, September 11, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (-)APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: KYES () NO CITY ATTORNEY REVIEW REQUIRED: (�'YES () NO APPROVAL BY CITY ATTORNEY: ('PROVED (J NOT APPROVED PLACED ON AGENDA FOR: C"I l,, /Zo, -7 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 WAIVER OF CONFLICT WHEREAS, the City of Milton, Georgia (the “City”) is a municipal corporation of the State of Georgia; and WHEREAS, Forsyth County, Georgia (the “County”) is a political subdivision of the State of Georgia; and WHEREAS, the City is now, and has been, represented by the law firm of Jarrard & Davis, LLP; and WHEREAS, the County is now, and has been, represented by the law firm of Jarrard & Davis, LLP; and WHEREAS, the City proposes to enter into an agreement (the “Agreement”) with the Office of the Sheriff of Forsyth County for law enforcement mutual aid, and proposes to seek the consent of the County as an interested third party; and WHEREAS, the City and County recognize that Jarrard & Davis, LLP’s representation of the City and the County in relation to the Agreement could result in the appearance of a potential conflict of interest; and WHEREAS, the governing bodies of the City and County have considered and consulted with attorney Ken Jarrard regarding the issue, been informed of the potential for conflicts or competing interests between the City and County related to the Agreement and risks associated with same, considered the alternative of obtaining independent representation in this matter, and had the opportunity to consult with independent counsel; and WHEREAS, the law firm of Jarrard & Davis, LLP will continue to represent the City and County; - 2 - NOW THEREFORE, in light of the above, the governing bodies of the City of Milton, Georgia and Forsyth County, Georgia, do hereby waive any apparent or potential conflict of interest arising from or attributable to JARRARD & DAVIS, LLP’S simultaneous representation of the City and the County regarding the Agreement. CITY OF MILTON, GEORGIA BY:__________________________________________ Joe Lockwood, Mayor Date: ________________________________________ FORSYTH COUNTY, GEORGIA BY:__________________________________________ Todd Levent, Board of Commissioners Chairman Date: ________________________________________ MILTONIP ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: Se tember 5, 2017 FROM: Steven Krokoff, City Manager AGENDA ITEM: Approval of a Contract with Bayne Development Group, LLC for the provision of a Mobile Fire Training Facility for Milton Fire - Rescue. MEETING DATE: Monday, September 11, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: („)/APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: OYES () NO CITY ATTORNEY REVIEW REQUIRED: OYES () NO APPROVAL BY CITY ATTORNEY: (,AAPPROVED (J NOT APPROVED PLACED ON AGENDA FOR: oglril2Gfl 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: Robert Edgar, Fire Chief Date: Submitted on August 28, 2017 for the September 11, 2017 Regular City Council Meeting Agenda Item: Approval of a Contract with Bayne Development Group for the Provision of a Mobile Fire Training Facility for Milton Fire-Rescue _____________________________________________________________________________________ Project Description: This contract is to provide acquisition/build services for the new Milton Mobile Fire Training Facility. This project is a reissuance of the 2016 stationary facility, however, in consideration of the community, the facility is a smaller unit that is mobile although it still meets the training needs of the Department. The City issued an Invitation to Bid on July 25, 2017 to identify qualified contractors for the provision of a Fire Training Facility (ITB 17 PW-09). In accordance with the City procurement procedures, the City received bids from qualified contractors. Bayne Development Group, LLC. was the lowest qualified bidder. Procurement Summary: Purchasing method used: Bid Award-ITB (Over $50,000) Account Number: 300-3510-541300000 Requisition Total: $ 165,000.00 Vendor DBA: Bayne Development Group, LLC. Other quotes or bids submitted (vendor/$): Vendor/Firm Quote/Bid Fire Training Structures, LLC $169,950.00 Fireblast Global $184,229.00 Kirila Fire Training Facilities Inc. $211,777.00 Financial Review: This project is funded in the Capital Budget (300-3510-541300000). The current allocation of funds for fire training facilities will cover the awarded bid amount of $165,000.00. There will be minimal annual recurring costs for this facility (e.g. training supplies such as used wooden pallets, and potential annual maintenance costs, projected not to exceed $500 annually. This impact could be offset by allowing Milton to conduct training in the City rather than sending apparatus out of service to Alpharetta/Roswell (Hembree Road) or Cherokee County (Holly Springs). Currently we use these off-site training facilities for several levels of certification testing, advanced fire training for new recruits, and for the 18 hours of “facility training” each firefighter is required to have every year. Legal Review: Reviewed and approved by Sam Vanvolkenburgh, Jarrard and Davis, LLC. (August 8, 2017) Attachment(s): Construction Services Agreement HOMEOF' - ' MILT ON ESTABLISHED= CONSTRUCTION SERVICES AGREEMENT MOBILE FIRE TRAINING UNIT This Construction Services Agreement (the "Agreement") is made and entered into this day of , 20_ (the "Effective Date"), by and between the CITY OF MILTON, GEORGIA, a municipal corporation of the State of Georgia, acting by and through its governing authority, the Mayor and Milton City Council (hereinafter referred to as the "City"), and Bayne Development Group, LLC, a Georgia Limited Liability Company, having its principal place of business at 49 Piedmont Dr, Ste 107, Winder GA 30608, (hereinafter referred to as the "Contractor"), collectively referred to herein as the "Parties". WITNESSETH: WHEREAS, the City desires to retain a contractor to perform services for the construction of a Project, as defined below; and WHEREAS, the City solicited bid for construction of the Project pursuant to the Request for Bids, dated July 25, 2017, attached hereto as "Exhibit A" and incorporated herein by reference; and WHEREAS, the Contractor submitted a complete and timely bid, attached hereto as "Exhibit B" and incorporated herein by reference, and met all bid requirements such that the City '1 awarded Project Number ITB 17-PW09 to the Contractor; and WHEREAS, the City finds that specialized knowledge, skills, and training are necessary to perform the Work (defined below) contemplated under this Agreement; and WHEREAS, the Contractor has represented that it is qualified by training and experience to perform the Work; and WHEREAS, based upon Contractor's bid, the City has selected Contractor as the successful bidder, and WHEREAS, Contractor desires to perform the Work as set forth in this Agreement under the terms and conditions provided in this Agreement; and WHEREAS, the public interest will be served by this Agreement; and WHEREAS, Contractor has familiarized itself with the nature and extent of the Contract Documents, the Project, and the Work, and with all local conditions and federal, state and local Construction Services Agreement I Version 1.0 laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of Work, and Contractor is aware that it must be licensed to do business in the State of Georgia. NOW THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties hereto do mutually agree as follows: Section 1. Contract Documents This Agreement along with the following documents, attached hereto (except as expressly noted otherwise below) and incorporated herein by reference, constitute the "Contract Documents": A. Request for Bids, attached hereto as "Exhibit A"; B. Bid Documents from Contractor, dated July 25, 2017, attached hereto as "Exhibit B"• C. Scope of Work, attached hereto as "Exhibit C"; D. Any required Performance Bond and/or Payment Bond, attached hereto collectively as "Exhibits D.1 and D.2"; E. Noncollusion Affidavit of Prime Bidder, attached hereto as "Exhibit E"; F. Final Affidavit, attached hereto as "Exhibit F"; G. Alien Employment affidavits, attached hereto as "Exhibits G.1 and G.2"; H. Plans, drawings and specifications, attached hereto collectively as "Exhibit H"; I. Additional Payment/Retainage Requirements, attached hereto as "Exhibit I"; J. Key Personnel, attached hereto as "Exhibit J"; K. Contract Administration provisions (if issued), attached hereto as "Exhibit K"; L. General Conditions (if issued), attached hereto as "Exhibit L"; M. Supplementary Conditions (if issued), attached hereto as "Exhibit M"; N. Notice of Award, attached hereto as "Exhibit N"; O. City of Milton Code of Ethics (codified in the official Code of the City of Milton); P. The following, which may be delivered or issued after the Effective Date of the Construction Services Agreement I Version 1.0 Agreement and are not attached hereto: All Change Orders (defined in Section 6 below), other written amendments, and other documents amending, modifying, or supplementing the Contract Documents if properly adopted in writing and executed by the Parties. Section 2. Project Description; Architect; Engineer; Contract Administrator A. Project. A general description of the Project is as follows: Construction and Installation of a Mobile Fire Training Unit (the "Project"). This is a multi -unit training prop, for the purpose of providing live fire training to new and experienced veteran firefighters in a controlled environment, meeting all NFPA 1001-1402- 1403-1500 and OSHA applicable codes standards and recommendations. A third - party Architect or Engineer (as identified below) has not been retained related to this Project. B. Architect/Engineer (if any). (i) Architect [if applicable]. The Project has been designed by n/a hereinafter referred to as the "Architect"). The Architect will have authority to act on behalf of the City only to the extent provided in the Contract Documents, unless otherwise modified in accordance with the provisions of this Agreement. (ii) Engineer [if applicable]. The Project has been designed by n/a (hereinafter referred to as the "Engineer"). The Engineer will have authority to act on behalf of the City only to the extent provided in the Contract Documents, unless otherwise modified in accordance with the provisions of this Agreement. C. Contract Administrator. The Contract Administrator for this Agreement shall be: Matthew Falistrom, Capital Projects Manager. Section 3. The Work A. The Work. The Work to be completed under this Agreement (the "Work") includes, but shall not be limited to, the work described in the Scope of Work provided in "Exhibit C", attached hereto and incorporated herein by reference. The Work includes all material, labor, insurance, tools, equipment, machinery, water, heat, utilities, transportation, facilities, services and any other miscellaneous items and work reasonably inferable from the Contract Documents. The term "reasonably inferable" takes into consideration the understanding of the Parties that some details necessary for proper execution and completion of the Work may not be shown on the drawings or included in the specifications or Scope of Work, but they are a requirement of the Work if they are a usual and customary component of the Work or are otherwise necessary for proper and complete installation and operation of the Work. Contractor shall complete the Work in strict accordance with the Contract Documents. In the event of any discrepancy among the terms of Construction Services Agreement I Version 1.0 the various Contract Documents, the provision most beneficial to the City, as determined by the City in its sole discretion, shall govern. B. Notice to Proceed. The City will issue a Notice to Proceed, which Notice to Proceed shall state the dates for beginning Work ("Commencement Date") and the Expected Date of Final Completion (defined in Section 4(A) below). Unless otherwise approved, the Contractor shall perform its obligations under this Agreement as expeditiously as is consistent with reasonable skill and care and the orderly progress of the Work. C. Plans; Drawings and Specifications. The plans, drawings and specifications provided in "Exhibit H", attached hereto, are hereby acknowledged by the Parties and incorporated herein by reference. D. Shop Drawings, Product Data, and Samples. Shop Drawings, Product Data, Samples and similar submittals are not Contract Documents, but must be in conformity therewith. The purpose of their submittal is to demonstrate, for those portions of the Work for which submittals are required by the Contract Documents, the way by which the Contractor proposes to conform to the information given and the design concept expressed in the Contract Documents. (i) "Shop Drawings" are drawings, diagrams, schedules and other data specifically prepared for the Work by the Contractor or a subcontractor, sub -subcontractor, manufacturer, supplier or distributor to illustrate some portion of the Work. (ii) "Product Data" are illustrations, standard schedules, performance charts, instructions, brochures, diagrams and other information furnished by the Contractor to illustrate materials or equipment for some portion of the Work. (iii) "Samples" are physical examples that illustrate materials, equipment or workmanship and establish standards by which the Work will be judged. The Contractor shall review for compliance with the Contract Documents and shall approve and submit to the Contract Administrator Shop Drawings, Product Data, Samples, and similar submittals required by the Contract Documents with reasonable promptness and in such sequence as to cause no delay in the Work or in the activities of the City or of separate contractors. By approving and submitting Shop Drawings, Product Data, Samples and similar submittals, the Contractor represents that the Contractor has determined and verified materials, field measurements and field construction criteria related thereto, or will do so, and has checked and coordinated the information contained within such submittals with the requirements of the Work and of the Contract Documents. Submittals which are not marked as reviewed for compliance with the Contract Documents and approved by the Contractor may be returned by the Contract Administrator without action. The Contractor shall perform no portion of the Work for which the Contract Construction Services Agreement I Version 1.0 Documents require submittal and review of Shop Drawings, Product Data, Samples or similar submittals until the respective submittal has been approved in writing by the Contract Administrator, provided that submittals that are not required by the Contract Documents may be returned without action. The Work shall be completed in accordance with approved submittals, provided that the Contractor shall not be relieved of responsibility for deviations from requirements of the Contract Documents by the Contract Administrator's approval of Shop Drawings, Product Data, Samples or similar submittals, unless the Contractor has specifically informed the Contract Administrator in writing of such deviation at the time of submittal and (1) the Contract Administrator has given written approval to the specific deviation as a minor change in the Work, or (2) a written Change Order has been issued and approved to authorize the deviation. The Contract Administrator's approval of the Shop Drawings, Product Data, Samples or similar submittals shall not relieve the Contractor of responsibility for errors or omissions therein. The Contractor shall, in writing or on resubmitted Shop Drawings, Product Data, Samples or similar submittals, direct the Contract Administrator's attention to any additional revisions included other than those requested by the Contract Administrator on previous submittals. In the absence of such written notice drawing the Contract Administrator's attention to such additional revisions, the Contract Administrator's approval of a resubmission shall not apply to such additional revisions. The Contractor shall maintain at the Project site(s) one record copy of the Contract Documents in good order and marked currently to record field changes and selections made during construction and one record copy of approved Shop Drawings, Product Data, Samples and similar required submittals. These documents shall be available to the City and Contract Administrator and shall be delivered to the Contract Administrator or City upon completion of the Work. Section 4. Contract Term; Liquidated DamajZes; Expedited Completion; Partial Occupancy or Use A. Contract Term. The term of this Agreement ("Term") shall commence on the Effective Date and continue until the earlier of the Expected Date of Final Completion or the proper termination and non -renewal of this Agreement (provided that certain obligations, including but not limited to Warranty obligations, will survive termination/expiration of this Agreement). Contractor warrants and represents that it will perform its Work in a prompt and timely manner, which shall not impose delays on the progress of the Work. The Contractor shall commence Work pursuant to this Agreement within ten (10) calendar days of the Commencement Date provided by the City, and the Parties intend that all Work shall be completed by the later of December 31, 2017 or 120 days from the Notice to Proceed (the "Expected Date of Final Completion"). If weather-related delays affect the completion of the Work, the Parties will negotiate a reasonable revised Construction Services Agreement I Version 1.0 completion date. Every effort will be made by Contractor to shorten this period. If the Term of this Agreement continues beyond the calendar year in which this Agreement is executed, the Parties agree that this Agreement, as required by O.C.G.A. § 36-60-13, shall terminate absolutely and without further obligation on the part of the City on December 31 each calendar year of the Term, and further, that this Agreement shall automatically renew on January 1 of each subsequent calendar year absent the City's provision of written notice of non -renewal to Contractor at least five (5) calendar days prior to the end of the then current calendar year. Title to any supplies, materials, equipment, or other personal property shall remain in Contractor until fully paid for by the City. B. Time is of the Essence; Liquidated Damages. Contractor specifically acknowledges that TIME IS OF THE ESSENCE of this Agreement and that City will suffer financial loss if the Work is not completed in accordance with the deadlines specified in Section 4(A) above and within the Contract Documents. The City and Contractor also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by the City if the Work is not completed within the specified times. Accordingly, instead of requiring any such proof, the City and Contractor agree that, as liquidated damages for delay (but not as a penalty), the Contractor shall pay to the City N/A and 00/100 Dollars ($ .00) for each and every calendar day that expires after a deadline provided in the Contract Documents. C. [RESERVED] D. [RESERVED] Section 5. Contractor's Compensation; Time and Method of Payment A. Maximum Contract Price. The total amount paid under this Agreement as compensation for Work performed and reimbursement for costs incurred shall not, in any case, exceed $165,000.00 (the "Maximum Contract Price"), except as outlined in Section 6 below. The compensation for Work performed shall be based upon a fixed price, and Contractor represents that the Maximum Contract Price is sufficient to perform all of the Work set forth in and contemplated by this Agreement. B. Additional Payment Requirements. Additional payment requirements are included as "Exhibit I", attached hereto and incorporated herein by reference. C. Material Deviations. Any material deviations in tests or inspections performed, or times or locations required to complete such tests or inspections, and like deviations from the Work described in this Agreement shall be clearly communicated to the City before charges are incurred and shall be handled through written Change Orders, as described in Section 6 below. Whenever the Contract Administrator considers it necessary or advisable, it shall have authority to require inspection or Construction Services Agreement I Version 1.0 1 testing of the Work. However, neither this authority of the Contract Administrator nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Contract Administrator to the Contractor, subcontractors, material and equipment suppliers, their agents or employees, or other persons or entities performing portions of the Work. D. Taxes. The City is a governmental tax-exempt entity and shall not be responsible for paying any taxes on any materials or services provided for herein. At Contractor's request, City shall provide evidence of its tax-exempt status. To the extent, if any, that the City furnishes tangible personal property to Contractor for incorporation into the Project, Contractor shall be responsible for paying the amount of tax owed for such tangible personal property. Section 6. Change Orders A. Change Order Defined. A "Change Order" means a written modification of the Contract Documents, signed by representatives of the City and the Contractor with appropriate authorization. B. Right to Order Changes. The City reserves the right to order changes in the Work to be performed under this Agreement by altering, adding to, or deducting from the Work. All such changes shall be incorporated in written Change Orders and executed by the Contractor and the City. Such Change Orders shall specify the changes ordered and any necessary adjustment of compensation and completion time. If the Parties cannot reach an agreement on the terms for performing the changed work within a reasonable time to avoid delay or other unfavorable impacts as determined by the City in its sole discretion, the City shall have the right to determine reasonable terms, and the Contractor shall proceed with the changed work. C. Change Order Requirement. Any work added to the scope of this Agreement by a Change Order shall be executed under all the applicable conditions of this Agreement. No claim for additional compensation or extension of time shall be recognized, unless contained in a written Change Order duly executed on behalf of the City and the Contractor. D. Authority to Execute Change Order. The City Manager has authority to execute, without further action of the Milton City Council, any number of Change Orders so long as their total effect does not materially alter the terms of this Agreement or materially increase the Maximum Contract Price, as set forth in Section 5(A) above. Any such Change Orders materially altering the terms of this Agreement, or any Change Order affecting the price where the Maximum Contract Price (as amended) is in excess of $50,000, must be approved by resolution of the Milton City Council. E. Minor Changes in the Work. The Contract Administrator will have the authority to order minor changes in the Work not involving adjustment in the Maximum Contract Price or extension of the Term and not inconsistent with the intent of the Construction Services Agreement I Version 1.0 Contract Documents. Such changes shall be effected by written order signed by the Contract Administrator. The Contractor shall carry out such written orders promptly. If the minor changes subsequently may affect adjustments in the Maximum Contract Price or the Term, the changes shall then be converted to a written Change Order by the requesting Party. Section 7. Covenants of Contractor A. Ethics Code; Conflict of Interest. (i) Contractor agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics or any other similar law or regulation. Contractor certifies that to the best of his knowledge no circumstances exist which will cause a conflict of interest in performing the Work. Should Contractor become aware of any circumstances that may cause a conflict of interest during the Term of this Agreement, Contractor shall immediately notify the City. If the City determines that a conflict of interest exists, the City may require that Contractor take action to remedy the conflict of interest or terminate the Agreement without liability. The City shall have the right to recover any fees paid for services rendered by Contractor when such services were performed while a conflict of interest existed if Contractor had knowledge of the conflict of interest and did not notify the City within five (5) business days of becoming aware of the existence of the conflict of interest. (ii) Contractor and the City acknowledge that it is prohibited for any person to offer, give, or agree to give any City employee or official, or for any City employee or official to solicit, demand, accept, or agree to accept from another person, a gratuity of more than nominal value or rebate or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. The Contractor and the City further acknowledge that it is prohibited for any payment, gratuity, or offer of employment to be made by or on behalf of a sub -consultant under a contract to the prime Contractor or higher tier sub - consultant, or any person associated therewith, as an inducement for the award of a subcontract or order. B. Meetings. The Contractor is required to meet with the City's personnel, or designated representatives, to resolve technical or contractual problems that may occur during the Term of this Agreement at no additional cost to the City. Meetings will occur as problems arise and will be coordinated by the City or the Contract Administrator. The Contractor will be given a minimum of three (3) full business Construction Services Agreement I Version 1.0 days' notice of meeting date, time, and location. Face-to-face meetings are desired. However, at the Contractor's option and expense, a conference call meeting may be substituted. Consistent failure to participate in problem resolution meetings, two consecutive missed or rescheduled meetings, or failure to make a good faith effort to resolve problems, may result in termination of the contract for cause. C. Expertise of Contractor. Contractor accepts the relationship of trust and confidence established between it and the City, recognizing that the City's intention and purpose in entering into this Agreement is to engage an entity with the requisite capacity, experience, and professional skill and judgment to provide the Work in pursuit of the timely and competent completion of the Work undertaken by Contractor under this Agreement. The Contractor agrees to use its best efforts, skill, judgment, and abilities to perform its obligations and to further the interests of City and the Project in accordance with City's requirements and procedures, and Contractor shall employ only persons duly qualified in the appropriate area of expertise to perform the Work described in this Agreement. D. Proper Execution by Contractor. Contractor agrees that it will perform its services in accordance with the usual and customary standards of the Contractor's profession or business and in compliance with all federal, state, and local laws, regulations, codes, ordinances, or orders applicable to the Project, including, but not limited to, O.C.G.A. § 50-5-63, any applicable records retention requirements, and Georgia's Open Records Act (O.C.G.A. § 50-18-70, et seq.). Any additional work or costs incurred as a result of error and/or omission by Contractor as a result of not complying with the Contract Documents or not meeting the applicable standard of care or quality, including but not limited to those of repeated procedures and compensation for the Contract Administrator's services or expenses, will be provided at Contractor's expense and at no additional cost to the City. This provision shall survive termination of this Agreement. It is the Contractor's responsibility to be reasonably aware of all applicable laws, statutes, ordinances, building codes, and rules and regulations. If the Contractor observes that portions of the Contract Documents are at variance therewith, the Contractor shall promptly notify the Contract Administrator and the City in writing of any portions of the Contract Documents that are at variance with the applicable laws, statutes, ordinances, building codes, and rules and regulations. The Contractor's duties shall not be diminished by any approval by the City or Contract Administrator of Work completed or produced; nor shall any approval by the City or Contract Administrator of Work completed or produced release the Contractor from any liability therefor, it being understood that the City is ultimately relying upon the Contractor's skill and knowledge in performing the Work required under the Contract Documents. Organization of the specifications into divisions, sections and articles, and arrangement of drawings shall not control the Contractor in dividing the Work Construction Services Agreement I Version 1.0 among subcontractors or in establishing the extent of Work to be performed by any trade. E. Familiarity with the Work. (i) Contractor Familiarity with Work-. Contractor represents that it has familiarized itself with the nature and extent of the Contract Documents, the Work, work site(s), locality, and all local conditions, laws and regulations that in any manner may affect cost, progress, performance, or furnishing of the Work. Since the Contract Documents are complementary, before starting each portion of the Work, the Contractor shall carefully study and compare the various Contract Documents, site conditions, authorities, tests, reports and studies relative to that portion of the Work, as well as the information furnished by the City, shall take field measurements of any existing conditions related to that portion of the Work, and shall observe any conditions at the Project site(s) affecting it. Contractor represents and agrees that it has correlated the results of all such observations, examinations, investigations, explorations, tests, reports, and studies with the terms and conditions of the Contract Documents. These obligations are for the purpose of facilitating construction by the Contractor and are not for the purpose of discovering errors, omissions, inconsistencies, or ambiguities in the Contract Documents; however, any errors, inconsistencies, omissions, or ambiguities discovered by the Contractor shall be reported promptly to the Contract Administrator and City in writing. Contractor represents that it has given the City written notice of all errors, omissions, inconsistencies, or ambiguities that the Contractor has discovered in the Contract Documents so far, and the written resolution thereof by the City is acceptable to the Contractor. Further, Contractor acknowledges that its obligation to give notice of all such errors, omissions, inconsistencies, or ambiguities shall be continuing during the Term of this Agreement. Any failure on the part of the Contractor to notify the Contract Administrator and City in writing of any errors, omissions, inconsistencies, or ambiguities in the Contract Documents that Contractor discovered or reasonably should have discovered shall result in a waiver and full release by the Contractor of any future arguments or defenses based on such errors, omissions, inconsistencies, or ambiguities against the City. Further, if the Contractor fails to perform its obligations pursuant to this paragraph, the Contractor shall pay such costs and damages to the City as would have been avoided if the Contractor had performed such obligations. (ii) Inspection of Prior Work. If part of the Contractor's Work depends for proper execution or results upon construction or operations by a separate contractor, the Contractor shall, prior to proceeding with that portion of the Work, promptly report to the Contract Administrator apparent discrepancies or defects in such other construction that would render it unsuitable for such proper execution and results. Failure of the Contractor so to report shall constitute an acknowledgment that the City's or separate Construction Services Agrecment I Version 1.0 contractor's completed or partially completed construction is fit and proper to receive the Contractor's Work, except as to defects not then reasonably discoverable, and Contractor shall be responsible for all costs and damages resulting from its failure to report reasonably discoverable defects. (iii) Contractor Requests for Infonnation. If, with undue frequency (as determined by the City in its sole discretion), the Contractor requests information that is obtainable through reasonable examination and comparison of the Contract Documents, site conditions, and previous correspondence, interpretations or clarifications, the Contractor shall be liable to the City for reasonable charges from the Contract Administrator for the additional services required to review, research and respond to such requests for information. F. Supervision, Inspection and Construction Procedures. The Contractor shall supervise and direct the Work, using the Contractor's best skill and attention. The Contractor shall be solely responsible for and have control over construction means, methods, techniques, sequences and procedures and for coordinating all portions of the Work under the Agreement, unless the Contract Documents give other specific instructions concerning these matters. If the Contract Documents give specific instructions concerning construction means, methods, techniques, sequences or procedures, the Contractor shall evaluate the jobsite safety therefor and, except as stated below, shall be fully and solely responsible for the jobsite safety for such means, methods, techniques, sequences, or procedures. If the Contractor determines that such means, methods, techniques, sequences or procedures may not be safe, the Contractor shall give timely written notice to the City and Contract Administrator and shall not proceed with that portion of the Work without further written instructions from the City or Contract Administrator as approved in writing by the City. The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the performance of this Agreement. The Contractor shall take reasonable precautions for the safety of, and shall provide reasonable protection to prevent damage, injury or loss to: (a) employees and other persons who may be affected, (b) the Work and materials and equipment to be incorporated therein, whether in storage on or off the Project site(s), under care, custody or control of the Contractor or Contractor's subcontractors or sub -subcontractors, and (c) other property at the Project site(s) or adjacent thereto, such as trees, shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for removal, relocation or replacement in the course of construction. The Contractor shall give notices and comply with applicable laws, ordinances, rules, regulations and lawful orders of public authorities bearing on safety of persons or property or their protection from damage, injury or loss. When use or storage of explosives or other hazardous materials or equipment or unusual methods are necessary for execution of the Work, the Contractor shall Construction Services Agreement I Version 1.0 exercise utmost care and carry on such activities under supervision of properly qualified personnel. If reasonable precautions will be inadequate to prevent foreseeable bodily injury or death to persons resulting from a material or substance, including but not limited to asbestos or polychlorinated biphenyl (PCB), encountered on the Project site(s) by the Contractor, the Contractor shall, upon recognizing the condition, immediately stop Work in the affected area and report the condition to the City and Contract Administrator in writing. G. Tests and Inspections. Tests, inspections and approvals of portions of the Work required by the Contract Documents or by laws, or ordinances, rules, regulations or orders of public authorities having jurisdiction shall be made promptly at an appropriate time to avoid unreasonable delay in the Work. Unless otherwise provided, the Contractor shall make arrangements for such tests, inspections and approvals with an independent testing laboratory or entity acceptable to the City, or with the appropriate public authority, and shall bear all related costs of tests, inspections and approvals. The Contractor shall give the Contract Administrator timely notice of when and where tests and inspections are to be made so that the Contract Administrator may be present for such procedures. Required permits or certificates of testing, inspection or approval shall, unless otherwise required by the Contract Documents, be secured by the Contractor and delivered to the Contract Administrator within ten (10) calendar days of issuance. H. Budgetary Limitations. Contractor agrees and acknowledges that budgetary limitations are not a justification for breach of sound principals of Contractor's profession and industry. Contractor shall take no calculated risk in the performance of the Work. Specifically, Contractor agrees that, in the event it cannot perform the Work within the budgetary limitations established without disregarding sound principals of Contractor's profession and industry, Contractor will give written notice immediately to the City. I. City's Reliance on the Work. The Contractor acknowledges and agrees that the City does not undertake to approve or pass upon matters of expertise of the Contractor and that therefore, the City bears no responsibility for Contractor's Work performed under this Agreement. The Contractor acknowledges and agrees that the acceptance of Work by the City is limited to the function of determining whether there has been compliance with what is required to be produced under this Agreement. The City will not, and need not, inquire into adequacy, fitness, suitability or correctness of Contractor's performance. Contractor further agrees that no approval of designs, plans, or specifications by any person, body, or agency shall relieve Contractor of the responsibility for adequacy, fitness, suitability, and correctness of Contractor's Work under professional and industry standards, or for performing services under this Agreement in accordance with sound and accepted professional and industry principles. J. Contractor's Reliance on Submissions by the City. Contractor must have timely information and input from the City in order to perform the Work required under this Agreement. Contractor is entitled to rely upon information provided by the Construction Services Agreement I Version 1.0 City, but Contractor shall be required to provide immediate written notice to the City if Contractor knows or reasonably should know that any information provided by the City is erroneous, inconsistent, or otherwise problematic. K. Uncovering and Correction of Work. If a portion of the Work is covered contrary to the Contract Administrator's request or to requirements specifically expressed in the Contract Documents, it must, if required in writing by the Contract Administrator, be uncovered for examination by the Contract Administrator and be replaced at the Contractor's expense without change in the Agreement Term. If a portion of the Work has been covered which the Contract Administrator has not specifically requested to examine prior to its being covered or which the Contract Documents did not require to remain uncovered until examined, the Contract Administrator may request to see such Work, and it shall be uncovered by the Contractor. If such Work is in accordance with the Contract Documents, costs of uncovering and replacement shall, by appropriate Change Order, be at the City's expense, which expense shall be agreed upon in writing prior to being incurred. If such Work is not in accordance with the Contract Documents, correction shall be at the Contractor's expense, unless the condition was caused by the City, in which event the City shall be responsible for payment of such costs including reasonable charges, if any, by the Contract Administrator for additional service, which expense shall be agreed upon in writing prior to being incurred. If the City prefers to accept Work that is not in accordance with the requirements of the Contract Documents, the City may do so instead of requiring its removal and correction, in which case the Maximum Contract Price will be reduced as appropriate and equitable. Such adjustment shall be effected whether or not final payment has been made. L. Clean Up. Contractor shall keep the Project installation site(s) and surrounding area free from accumulation of waste materials or rubbish caused by operations under this Agreement. At completion of the Work, the Contractor shall remove from and about the Project installation site waste materials, rubbish, the Contractor's tools, construction equipment, machinery and surplus materials. If the Contractor fails to clean up as provided in the Contract Documents, the City may do so, and the cost thereof shall be charged to the Contractor. M. Contractor's Representative. 0f iDt [INSERT NAME OF CONTRACTOR'S REPRESENTATIVEI shall be authorized to act on Contractor's behalf with respect to the Work as Contractor's designated representative. N. Independent Contractor. Contractor hereby covenants and declares that it is engaged in an independent business and agrees to perform the Work as an independent contractor and not as the agent or employee of the City. Nothing contained in this Agreement shall be construed to make the Contractor, or any of its employees, servants or subcontractors, an employee, servant or agent of the City C(l11st1-L1Ct1011 Sci-vices Agreement I Version 1.0 for any purpose. The Contractor agrees to be solely responsible for its own matters relating to the time and place the Work is performed and the method used to perform such Work; the instrumentalities, tools, supplies, and/or materials necessary to complete the Work; hiring of subcontractors, agents, or employees to complete the Work; and the payment of employees, including benefits and compliance with Social Security, withholding, and all other regulations governing such matters. The Contractor agrees to be solely responsible for its own acts and those of its subordinates, employees, and subcontractors during the life of this Agreement. There shall be no contractual relationship between any subcontractor or supplier and the City by virtue of this Agreement with the Contractor. Any provisions of this Agreement that may appear to give the City the right to direct Contractor as to the details of the services to be performed by Contractor or to exercise a measure of control over such services will be deemed to mean that Contractor shall follow the directions of the City with regard to the results of such services only. It is further understood that this Agreement is not exclusive, and the City may hire additional entities to perform Work related to this Agreement. Inasmuch as the City and the Contractor are independent of each other, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed by both Parties hereto. The Contractor agrees not to represent itself as the City's agent for any purpose to any party or to allow any employee of the Contractor to do so, unless specifically authorized, in advance and in writing, to do so, and then only for the limited purpose stated in such authorization. The Contractor shall assume full liability for any contracts or agreements the Contractor enters into on behalf of the City without the express knowledge and prior written consent of the City. O. Responsibility of Contractor and Indemnification of City. The Contractor covenants and agrees to take and assume all responsibility for the Work rendered in connection with this Agreement. The Contractor shall bear all losses and damages directly or indirectly resulting to it and/or the City on account of the performance or character of the Work rendered pursuant to this Agreement. To the fullest extent permitted by law, Contractor shall defend, indemnify, and hold harmless the City and the City's elected and appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers (individually an "Indemnified Party" and collectively "Indemnified Parties") from and against any and all claims, suits, actions, judgments, injuries, damages, losses, costs, expenses and liability of any kind whatsoever, including, but not limited to, attorney's fees and costs of defense ("Liabilities"), which may arise from or be the result of alleged willful, negligent, or tortious act or omission arising out of the Work, performance of contracted services, or operations by the Contractor, any subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor, or anyone for whose acts the Contractor or subcontractor may be liable, regardless of whether or not the act or omission is caused in part by a party indemnified hereunder; provided that this indemnity obligation shall only apply to the extent Liabilities are caused by or result from the Construction Services Agreement I Version 1.0 negligence, recklessness, or intentionally wrongful conduct of the Contractor or other persons employed or utilized by the Contractor in the performance of this Agreement. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against an Indemnified Party, by any employee of the Contractor, its subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor, or anyone for whose acts the Contractor or subcontractor may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the Contractor or any subcontractor under workers' or workmen's compensation acts, disability benefit acts, or other employee benefit acts. This obligation to indemnify, defend, and hold harmless the Indemnified Party(ies) shall survive expiration or termination of this Agreement, provided that the claims are based upon or arise out of actions or omissions that occurred during the performance of this Agreement. P. Insurance. (1) Requirements: The Contractor shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work by the Contractor, its agents, representatives, employees or subcontractors. All policies shall be subject to approval by the City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. (2) Minimum Limits of Insurance: Contractor shall maintain the following insurance policies with coverage and limits no less than: (a) Commercial General Liability: $1,000,000 (one million dollars) combined single limit per occurrence $2,000,000 (two million dollars) aggregate comprehensive/extended/enhanced Commercial General Liability policy with coverage including bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom, damage to premises/operations, products/completed operations, independent consultants and contractual liability (specifically covering the indemnity), broad -from property damage, and underground, explosion and collapse hazard. This coverage may be achieved by using an excess or umbrella policy. The policy or policies must be on "an occurrence" basis ("claims made" coverage is not acceptable). (b) Commercial Automobile Liability (owned, non -owned, hired): $1,000,000 (one million dollars) combined single limit per Construction Services Agreement 1 Version 1.0 occurrence $2,000,000 (two million dollars) aggregate for comprehensive Commercial Automobile liability coverage (owned, non -owned, hired) including bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (c) Professional Liability: $1,000,000 (one million dollars) limit Professional Liability policy for claims arising out of professional services and caused by the Contractor's errors, omissions, or negligent acts. (d) Workers' Compensation and Employers' Liability: Workers' Compensation policy with limits as required by the State of Georgia and Employers' Liability limits of $1,000,000 (one million dollars) per occurrence or disease. (If Contractor is a sole proprietor, who is otherwise not entitled to coverage under Georgia's Workers' Compensation Act, Contractor must secure Workers' Compensation coverage approved by both the State Board of Workers' Compensation and the Commissioner of Insurance. The amount of such coverage shall be the same as what is otherwise required of employers entitled to coverage under the Georgia Workers' Compensation Act. Further, the Contractor shall provide a certificate of insurance indicating that such coverage has been secured and that no individual has been excluded from coverage.) (e) [RESERVED] (f) Commercial Umbrella Liability Coverage: $_n/a per occurrence shall be provided and will apply over all liability policies, without exception, including but not limited to Commercial General Liability, Commercial Automobile Liability, Employers' Liability, and Professional Liability. (3) Deductibles and Self -Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by the City in writing so that the City may ensure the financial solvency of the Contractor; self-insured retentions should be included on the certificate of insurance. (4) Other Insurance Provisions: Each policy shall contain, or be endorsed to contain, the following provisions respectively: (a) General Liability, Automobile Liability and Umbrella Liability Coverage. (i) Additional Insured Requirement. The City and City's elected and appointed officials, officers, boards, Constriction Services Agreement I Version 1.0 commissioners, employees, representatives, consultants, servants, agents and volunteers (individually "Insured Party" and collectively "Insured Parties") shall be named as additional insureds as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, leased, or used by the Contractor; automobiles owned, leased, hired, or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the Insured Parties. Nothing contained in this section shall be construed to require the Contractor to provide liability insurance coverage to any Insured Party for claims asserted against such Insured Party for its sole negligence. (ii) Primary Insurance Requirement. The Contractor's insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self-insurance available to the Insured Parties. Any insurance or self- insurance maintained by the Insured Parties shall be in excess of the Contractor's insurance and shall not contribute with it. (iii) Reporting Requirement. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Insured Parties. (iv) Separate Coverage. Coverage shall state that the Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to limits of insurance provided. (v) Defense Costs/Cross Liability. Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. (vi) Subrogation. The insurer shall agree to waive all rights of subrogation against the Insured Parties for losses arising from Work performed by the Contractor for the City. (b) Workers' Compensation Coverage: The insurer providing Workers' Compensation Coverage will agree to waive all rights of subrogation against the Insured Parties for losses arising from Work performed by the Contractor for the City. (c) All Coverages: Construction Services Agreement I Version 1.0 (i) Notice Requirement. Each insurance policy required by this Agreement shall be endorsed to state that coverage shall not be suspended, voided, or canceled except after thirty (30) calendar days prior written notice (or 10 calendar days if due to non-payment) has been given to the City. The City reserves the right to accept alternate notice terms and provisions, provided they meet the minimum requirements under Georgia law. (ii) Starting and Ending Dates. Policies shall have concurrent starting and ending dates. (iii) Incorporation of Indemnification Obligations. Policies shall include an endorsement incorporating the indemnification obligations assumed by the Contractor under the terms of this Agreement, including but not limited to Section 7(0) of this Agreement. (5) Acceptability of Insurers: The insurance to be maintained by Contractor must be issued by a company licensed or approved by the Insurance Commissioner to transact business in the State of Georgia. Such insurance shall be placed with insurer(s) with an A.M. Best Policyholder's rating of no less than "A-" and with a financial rate of Class VII or greater. The Contractor shall be responsible for any delay resulting from the failure of its insurer to provide proof of coverage in the proscribed form. (6) Verification of Coverage: Contractor shall furnish to the City for City approval certificates of insurance and endorsements to the policies evidencing all coverage required by this Agreement prior to the start of work. Without limiting the general scope of this requirement, Contractor is specifically required to provide an endorsement naming the City as an additional insured when required. The certificates of insurance and endorsements for each insurance policy are to be on a form utilized by Contractor's insurer in its normal course of business and are to be signed by a person authorized by that insurer to bind coverage on its behalf, unless alternate sufficient evidence of their validity and incorporation into the policy is provided. The City reserves the right to require complete, certified copies of all required insurance policies at any time. The Contractor shall provide proof that any expiring coverage has been renewed or replaced prior to the expiration of the coverage. (7) Subcontractors: Contractor shall either (1) ensure that its insurance policies (as described herein) cover all subcontractors and the Work performed by such subcontractors or (2) ensure that any subcontractor secures separate policies covering that subcontractor and its Work. All coverage for subcontractors shall be subject to all of the requirements stated in this Construction Services Agreement I Version 1.0 Agreement, including, but not limited to, naming the Insured Parties as additional insureds. (8) Claims -Made Policies: Contractor shall extend any claims -made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is later, and have an effective date which is on or prior to the Effective Date. (9) Progress Payments: The making of progress payments to the Contractor shall not be construed as relieving the Contractor or its subcontractor or insurance carriers from providing the coverage required in this Agreement. (10) Contractor's Duty to Provide Notice of Reduction in Coverage: Contractor shall provide written notice to City at least thirty (30) days prior to any reduction, suspension, voiding, or cancellation of coverage. Contractor shall require the same notice to the City in all subcontractor contracts. Q. Bonds. In public works construction contracts valued at more than one hundred thousand dollars ($100,000.00) or road construction/maintenance contracts valued at five thousand dollars ($5,000.00) or more, or in any other instance where the City has elected to include such bond requirements as exhibits to this Agreement, the Contractor shall provide Performance and Payment bonds on the forms attached hereto as "Exhibits D.1 and D.2" and with a surety licensed to do business in Georgia and listed on the Treasury Department's most current list (Circular 570 as amended). Upon the request of any person or entity appearing to be a potential beneficiary of bonds covering payment of obligations arising under this Agreement, the Contractor shall promptly furnish a copy of the bonds or shall permit a copy to be made. R. Assignment of Agreement. The Contractor covenants and agrees not to assign or transfer any interest in, or delegate any duties of this Agreement, without the prior express written consent of the City. As to any approved subcontractors, the Contractor shall be solely responsible for reimbursing them, and the City shall have no obligation to them. S. Employment of Unauthorized Aliens Prohibited — E -Verify Affidavit. Pursuant to O.C.G.A. § 13-10-91, the City shall not enter into a contract for the physical performance of services unless: (1) the Contractor shall provide evidence on City -provided forms, attached hereto as "Exhibits GA and G.2" (affidavits regarding compliance with the E -Verify program to be sworn under oath under criminal penalty of false swearing pursuant to O.C.G.A. § 16-10-71), that it and its subcontractors have registered with, are authorized to use and use the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91, and that they will continue Construction Services Agreement I Version 1.0 to use the federal work authorization program throughout the contract period, or (2) the Contractor provides evidence that it is not required to provide an affidavit because it is an individual licensed pursuant to Title 26 or Title 43 or by the State Bar of Georgia and is in good standing. The Contractor hereby verifies that it has, prior to executing this Agreement, executed a notarized affidavit, the form of which is provided in "Exhibit G.l", and submitted such affidavit to City or provided the City with evidence that it is an individual not required to provide such an affidavit because it is licensed and in good standing as noted in sub -subsection (2) above. Further, Contractor hereby agrees to comply with the requirements of the federal Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02. In the event the Contractor employs or contracts with any subcontractor(s) in connection with the covered contract, the Contractor agrees to secure from such subcontractor(s) attestation of the subcontractor's compliance with O.C.G.A. § 13- 10-91 and Rule 300-10-1-.02 by the subcontractor's execution of the subcontractor affidavit, the form of which is attached hereto as "Exhibit G.2", which subcontractor affidavit shall become part of the contractor/subcontractor agreement, or evidence that the subcontractor is not required to provide such an affidavit because it is licensed and in good standing as noted in sub -subsection (2) above. If a subcontractor affidavit is obtained, Contractor agrees to provide a completed copy to the City within five (5) business days of receipt from any subcontractor. Where Contractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10- 91, the City Manager or his/her designee shall be authorized to conduct an inspection of the Contractor's and Contractor's subcontractors' verification process at any time to determine that the verification was correct and complete. The Contractor and Contractor's subcontractors shall retain all documents and records of their respective verification process for a period of five (5) years following completion of the contract. Further, where Contractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall further be authorized to conduct periodic inspections to ensure that no City Contractor or Contractor's subcontractors employ unauthorized aliens on City contracts. By entering into a contract with the City, the Contractor and Contractor's subcontractors agree to cooperate with any such investigation by making their records and personnel available upon reasonable notice for inspection and questioning. Where a Contractor or Contractor's subcontractors are found to have employed an unauthorized alien, the City Manager or his/her designee may report same to the Department of Homeland Security. The Contractor's failure to cooperate with the investigation may be sanctioned by termination of the contract, and the Contractor shall be liable for all damages and delays occasioned by the City thereby. Construction Services Agreement I Version 1.0 Contractor agrees that the employee -number category designated below is applicable to the Contractor. [Information only required if a contractor affidavit is required pursuant to O.C.G.A. § 13-10-91.] [DESIGNATE/MARK APPROPRIATE CATEGORY I 500 or more employees. 100 or more employees. Fewer than 100 employees. Contractor hereby agrees that, in the event Contractor employs or contracts with any subcontractor(s) in connection with this Agreement and where the subcontractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the Contractor will secure from the subcontractor(s) such subcontractor(s') indication of the above employee -number category that is applicable to the subcontractor. The above requirements shall be in addition to the requirements of State and federal law and shall be construed to be in conformity with those laws. T. Records, Reports and Audits. (1) Records: (a) Books, records, documents, account legers, data bases, and similar materials relating to the Work performed for the City under this Agreement ("Records") shall be established and maintained by the Contractor in accordance with applicable law and requirements prescribed by the City with respect to all matters covered by this Agreement. Except as otherwise authorized or required, such Records shall be maintained for at least three (3) years from the date that final payment is made to Contractor by City under this Agreement. Furthermore, Records that are the subject of audit findings shall be retained for three (3) years or until such audit findings have been resolved, whichever is later. (b) All costs claimed or anticipated to be incurred in the performance of this Agreement shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. (2) Reports and Information: Upon request, the Contractor shall furnish to the City any and all Records in the form requested by the City. All Records stored on a computer database must be of a format compatible with the City's computer systems and software. Construction Services Agreement I Version 1.0 (3) Audits and Inspections: At any time during normal business hours and as often as the City may deem necessary, Contractor shall make available to the City or City's representative(s) for examination all Records. The Contractor will permit the City or City's representative(s) to audit, examine, and make excerpts or transcripts from such Records. Contractor shall provide proper facilities for City or City's representative(s) to access and inspect the Records, or, at the request of the City, shall make the Records available for inspection at the City's office. Further, Contractor shall permit the City or City's representative(s) to observe and inspect any or all of Contractor's facilities and activities during normal hours of business for the purpose of evaluating Contractor's compliance with the terms of this Agreement. In such instances, the City or City's representative(s) shall not interfere with or disrupt such activities. U. Confidentiality. Contractor acknowledges that it may receive confidential information of the City and that it will protect the confidentiality of any such confidential information and will require any of its subcontractors, contractors, and/or staff to likewise protect such confidential information. The Contractor agrees that confidential information it receives or such reports, information, opinions, or conclusions that Contractor creates under this Agreement shall not be made available to, or discussed with, any individual or organization, including the news media, without prior written approval of the City. Contractor shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City information whether specifically deemed confidential or not. Contractor acknowledges that the City's disclosure of documentation is governed by Georgia's Open Records Act, and Contractor further acknowledges that, if Contractor submits records containing trade secret information and if Contractor wishes to keep such records confidential, Contractor must submit and attach to such records an affidavit affirmatively declaring that specific information in the records constitutes trade secrets pursuant to Article 27 of Chapter 1 of Title 10, and the Parties shall follow the requirements of O.C.G.A. § 50-18-72(a)(34) related thereto. V. Licenses, Certifications and Permits. The Contractor covenants and declares that it has obtained all diplomas, certificates, licenses, permits, or the like required of the Contractor by any and all national, state, regional, county or local boards, agencies, commissions, committees or other regulatory bodies in order to perform the Work contracted for under this Agreement; provided that some permits or licenses related to the Project may be obtained as part of the Work and shall be obtained as required. The Contractor shall secure and pay for the building permit and other permits and governmental fees, licenses and inspections necessary for proper execution and completion of the Work, which are customarily secured after execution of the Agreement and which are legally required. Contractor shall furnish copies of such permits, licenses, etc. to the City within ten (10) days after issuance. Construction Services Agreement I Version 1.0 W. Key Personnel. All of the individuals identified in "Exhibit J", attached hereto, are necessary for the successful completion of the Work due to their unique expertise and depth and breadth of experience. There shall be no change in Contractor's Project Manager or members of the Project team, as listed in "Exhibit J", without written approval of the City. Contractor recognizes that the composition of this team was instrumental in the City's decision to award the Work to Contractor and that compelling reasons for substituting these individuals must be demonstrated for the City's consent to be granted. Any substitutes shall be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this paragraph shall constitute a material breach of Contractor's obligations under this Agreement and shall be grounds for termination. X. Authority to Contract. The Contractor covenants and declares that it has obtained all necessary approvals of its board of directors, stockholders, general partners, limited partners, or similar authorities to simultaneously execute and bind Contractor to the terms of this Agreement, if applicable. Y. Ownership of Work. All reports, designs, drawings, plans, specifications, schedules, work product, and other materials, including those in electronic form, prepared or in the process of being prepared for the Work to be performed by the Contractor ("Materials") shall be the property of the City, and the City shall be entitled to full access and copies of all Materials in the form prescribed by the City. Any Materials remaining in the hands of the Contractor or subcontractor upon completion or termination of the Work shall be delivered immediately to the City whether or not the Project or Work is commenced or completed, provided, however, that Contractor may retain a copy of any deliverables for its records. The Contractor assumes all risk of loss, damage or destruction of or to Materials. If any Materials are lost, damaged, or destroyed before final delivery to the City, the Contractor shall replace them at its own expense. Any and all copyrightable subject matter in all Materials is hereby assigned to the City, and the Contractor agrees to execute any additional documents that may be necessary to evidence such assignment. Z. Nondiscrimination. In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, the Contractor agrees that, during performance of this Agreement, Contractor, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, Contractor agrees to comply with all applicable implementing regulations and shall include the provisions of this paragraph in every subcontract for services contemplated under this Agreement. Section 8. Covenants of the City Construction Services Agreement I Version 1.0 A. Right of Entry. The City shall provide for right of entry for Contractor and Contractor's equipment as required for Contractor to complete the Work; provided that Contractor shall not unreasonably encumber the Project site(s) with materials or equipment. B. City's Representative. Matthew Fallstrom shall be authorized to act on the City's behalf with respect to the Work as the City's designated representative on this Project; provided that any changes to the Work or the terms of this Agreement must be approved as provided in Section 6 above. Section 9. Final Project Documents; Warranty A. Final Project Documents. Prior to final payment, Contractor shall deliver to City a written assignment of all warranties, guaranties, certificates, permits, and other documents, including without limitation, all contractors' and manufacturers' warranties. At such time, Contractor shall also deliver to the City copies of all as - built drawings, operations, and maintenance manuals, and any other pertinent documents relating to the construction and operation of the Work that is not otherwise in the possession of the City. B. Warranty. The Contractor warrants to the City and the Contract Administrator that materials and equipment furnished under the Agreement will be of good quality and new, unless otherwise required or permitted by the Contract Documents, that the Work will be free from defects not inherent in the quality required or permitted, and that the Work will conform to the requirements of the Contract Documents. Work not conforming to these requirements, including substitutions not properly approved and authorized, is considered defective. This warranty excludes remedy for damage or defect caused by abuse by the City or modifications to the Work not executed by the Contractor or an employee/subcontractor/sub-subcontractor thereof. Except as may be otherwise specified or agreed, the Contractor shall repair or replace all defects in materials, equipment, or workmanship appearing within _one_ year(s) (the "Warranty Period") from the date of Final Completion (as defined in "Exhibit I", attached hereto and incorporated herein by reference) at no additional cost to the City. An inspection shall be conducted by the City or its representative(s) near the completion of the Warranty Period to identify any issues that must be resolved by the Contractor. Expiration of any Warranty Period shall not affect the Contractor's continued liability under an implied warranty of merchantability and fitness. All warranties implied by law, including fitness for a particular purpose and suitability, are hereby preserved and shall apply in full force and effect beyond any Warranty Period. Section 10. Termination A. For Convenience. The City may terminate this Agreement for convenience at any time upon providing written notice thereof to Contractor at least seven (7) calendar Construction Services Agreement I Version 1.0 days in advance of the termination date. B. For Cause. The Contractor shall have no right to terminate this Agreement prior to completion of the Work, except in the event of City's failure to pay the Contractor within thirty (30) calendar days of Contractor providing the City with notice of a delinquent payment and an opportunity to cure. The City may terminate this Agreement for cause as provided in Section 11 of this Agreement. The City shall give Contractor at least seven (7) calendar days' written notice of its intent to terminate the Agreement for cause and the reasons therefor, and if Contractor, or its Surety, fails to cure the default within that period, the termination shall take place without further notice. The City shall then make alternative arrangements for completion of the Project. C. Statutory Termination. In compliance with O.C.G.A. § 36-60-13, this Agreement shall be deemed terminated as provided in Section 4(A) of this Agreement. Further, this Agreement shall terminate immediately and absolutely at such time as appropriated or otherwise unobligated funds are no longer available to satisfy the obligation of the City. D. Payment. Provided that no damages are due to the City for Contractor's failure to perform in accordance with this Agreement, and except as otherwise provided herein, the City shall, upon termination for convenience or statutory termination, pay Contractor for Work performed prior to the date of termination in accordance with Section 5 herein. The City shall have no further liability to Contractor for such termination. At its sole discretion, the City may pay Contractor for additional value received as a result of Contractor's efforts, but in no case shall said payment exceed any remaining unpaid portion of the Maximum Contract Price. If this Agreement is terminated for cause, the City will make no further payment to the Contractor or its Surety until the Project is completed and all costs of completing the Project are paid. If the unpaid balance of the amount due the Contractor, according to this Agreement, exceeds the cost of finishing the Project, City shall provide payment to the Contractor (or its Surety) for services rendered and expenses incurred prior to the termination date, provided that such payment shall not exceed the unpaid balance of the amount otherwise payable under this Agreement minus the cost of completing the Project. If the costs of completing the Project exceed the unpaid balance, the Contractor or its Surety shall pay the difference to the City. E. Assumption of Contracts. The City reserves the right in termination for cause to take assignment of all contracts between the Contractor and its subcontractors, vendors, and suppliers. The City will promptly notify the Contractor of the contracts the City elects to assume. Upon receipt of such notice, the Contractor shall promptly take all steps necessary to effect such assignment. F. Conversion to Termination for Convenience. If the City terminates this Agreement for cause and it is later determined that the City did not have grounds to do so, the Construction Services Agreement I Version 1.0 termination will be converted to and treated as a termination for convenience under the terms of Section 10(A) above. G. Requirements Upon Termination. Upon termination, the Contractor shall: (1) promptly discontinue all services, cancel as many outstanding obligations as possible if requested to do so by the City, and not incur any new obligations, unless the City directs otherwise; and (2) promptly deliver to the City all data, drawings, reports, summaries, and such other information and materials as may have been generated or used by the Contractor in performing this Agreement, whether completed or in process, in the form specified by the City. H. Reservation of Rights and Remedies. The rights and remedies of the City and the Contractor provided in this Section are in addition to any other rights and remedies provided under this Agreement or at law or in equity. Section 11. City's Rights, Contractor Default A. City Rights Related to the Work. (i) City's Right to Stop the Work. If the Contractor fails to correct Work which is not in accordance with the requirements of the Contract Documents, as required by the Contract Administrator, or persistently fails to carry out Work in accordance with the Contract Documents, the City may issue a written order to the Contractor to stop the Work, or any portion thereof, until the cause for such order has been eliminated; however, the right of the City to stop the Work shall not give rise to a duty on the part of the City to exercise this right for the benefit of the Contractor or any other person or entity. Such a stoppage of Work shall not extend the Expected Date of Final Completion of the Work. (ii) City's Right to Carry Out the Work. If the Contractor defaults or neglects to carry out the Work in accordance with the Contract Documents and fails within a seven (7) calendar day period after receipt of written notice from the City to commence and/or continue correction of such default or neglect with diligence and promptness, the City may, without prejudice to other remedies the City may have, correct such deficiencies. In such case, an appropriate Change Order shall be issued deducting from payments then or thereafter due the Contractor the reasonable cost of correcting such deficiencies, including City's expenses and compensation for the Architect/Engineer's and/or Contract Administrator's additional services (if any) made necessary by such default, neglect or failure. If payments then or thereafter due the Contractor are not sufficient to cover such amounts, the Contractor shall pay the difference to the City. B. Contractor Default. For the purposes of this Agreement, Contractor shall be in default if any of the following occur during the Term of this Agreement: (a) a failure to fulfill in a timely and proper manner Contractor's obligations under this Agreement; (b) Contractor violates any of the material provisions, agreements, representations or covenants of this Agreement or any applicable city, state, or federal laws, which do Construction Services Agreement I Version 1.0 not fall within the force majeure provisions of this Agreement; (c) the Contractor becomes insolvent or unable to pay its debts as they mature, or makes an assignment for the benefit of creditors, or files a bankruptcy petition under the United States Bankruptcy Code; or (d) Contractor is the subject of a judgment or order for payment of money, which judgment or order exceeds $100,000 and is no longer subject to appeal or, in the opinion of the City, would be fruitless to appeal and where (i) such judgment or order shall continue un -discharged or unpaid for a period of thirty (30) calendar days, (ii) an insurer acceptable to the City has not acknowledged that such judgment or order is fully covered by a relevant policy of insurance, or (iii) the City is otherwise reasonably satisfied that such judgment or order is not likely to be satisfied or complied with within sixty (60) calendar days of its issuance. In the event of Contractor's default under this Agreement, the City shall send written notice to the Contractor setting forth the specific instances of the default and providing the Contractor with at least seven (7) calendar days to cure or otherwise remedy the default to the reasonable satisfaction of the City. If the default is not remedied during the stated cure period, then the City may, at its election: (a) in writing terminate the Agreement in whole or in part; (b) cure such default itself and charge the Contractor for the costs of curing the default against any sums due or which become due to the Contractor under this Agreement; and/or (c) pursue any other remedy then available, at law or in equity, to the City for such default. Section 12. Construction Administration If a Contract Administrator other than the City has been hired in relation to the Project, the Contract Administrator's administration of the construction of the Project shall be as described in "Exhibit K", attached hereto. The Contractor agrees to the construction administration provisions contained in "Exhibit K." Section 13. Miscellaneous A. Complete Agreement. This Agreement, including all of the Contract Documents, constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. No other agreement, statement, or promise relating to the subject matter of this Agreement not contained in this Agreement or the Contract Documents shall be valid or binding. This Agreement may be modified or amended only by a written document signed by representatives of both Parties with appropriate authorization. B. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia without regard to choice of law principles. If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the rules, regulations, statutes and laws of the State of Georgia will control. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia or the U.S. District Court for the Northern District of Georgia — Atlanta Division, and Contractor submits to the Construction Services Agreement I Version 1.0 jurisdiction and venue of such court. C. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument. D. Invalidity of Provisions; Severability. Should any article(s) or section(s) of this Agreement, or any part thereof, later be deemed illegal, invalid or unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed, and the remainder of this Agreement shall remain in full force and effect to the extent possible as if this Agreement had been executed with the invalid portion hereof eliminated, it being the intention of the Parties that they would have executed the remaining portion of this Agreement without including any such part, parts, or portions that may for any reason be hereafter declared invalid. E. Business License. Prior to commencement of the Work to be provided hereunder, Contractor shall apply to the City for a business license, pay the applicable business license fee, and maintain said business license during the Term of this Agreement, unless Contractor provides evidence that no such license is required. F. Notices. (1) Communications Relating to Day -to -Day Activities. All communications relating to the day-to-day activities of the Work shall be exchanged between Matthew Fallstrom for the City and &YAd J4C M e, I INSERT CONTACT NAME I for the Contractor. (2) Official Notices. All other notices, requests, demands, writings, or correspondence, as required by this Agreement, shall be in writing and shall be deemed received, and shall be effective, when (1) personally delivered, or (2) on the third calendar day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Party at the addresses given below, or at a substitute address previously furnished to the other Party by written notice in accordance herewith: NOTICE TO CITY shall be sent to: City of Milton Attn: City Manager 2006 Heritage Walk Milton, Georgia 30004 NOTICE TO CONTRACTOR shall be sent to: Construction Services Aareement I Version 1.0 Bayne Development Group, LLC 49 Piedmont Dr, Ste 107 Winder, GA 30608 G. Waiver of Agreement. No failure by the City to enforce any right or power granted under this Agreement, or to insist upon strict compliance by Contractor with this Agreement, and no custom or practice of the City at variance with the terms and conditions of this Agreement shall constitute a general waiver of any future breach or default or affect the City's right to demand exact and strict compliance by Contractor with the terms and conditions of this Agreement. Further, no express waiver shall affect any term or condition other than the one specified in such waiver, and that one only for the time and manner specifically stated. H. Survival. All sections of this Agreement which by their nature should survive termination will survive termination, including, without limitation, confidentiality obligations, warranties, and insurance maintenance requirements. Sovereign Immunity. Nothing contained in this Agreement shall be construed to be a waiver of the City's sovereign immunity or any individual's qualified good faith or official immunities. J. No Personal Liability. Nothing herein shall be construed as creating any individual or personal liability on the part of any of City's elected or appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys or volunteers. No such individual shall be personally liable to the Contractor or any successor in interest in the event of any default or breach by the City or for any amount which may become due to the Contractor or successor or on any obligation under the terms of this Agreement. Likewise, Contractor's performance of services under this Agreement shall not subject Contractor's individual employees, officers, or directors to any personal liability, except where Contractor is a sole proprietor. The Parties agree that their sole and exclusive remedy, claim, demand, or suit shall be directed and/or asserted only against Contractor or the City, respectively, and not against any elected or appointed official, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers. K. Force Majeure. Neither the City nor Contractor shall be liable for their respective non -negligent or non -willful failure to perform or shall be deemed in default with respect to the failure to perform (or cure a failure to perform) any of their respective duties or obligations under this Agreement or for any delay in such performance due to: (i) any cause beyond their respective reasonable control; (ii) any act of God; (iii) any change in applicable governmental rules or regulations rendering the performance of any portion of this Agreement legally impossible; (iv) earthquake, fire, explosion, or flood; (v) strike or labor dispute, excluding strikes or labor disputes by employees and/or agents of Contractor; (vi) delay or failure to act by any governmental or military authority; or (vii) any war, hostility, embargo, Construction Services Agreement I Version 1.0 sabotage, civil disturbance, riot, insurrection, or invasion. In such event, the time for performance shall be extended by an amount of time equal to the period of delay caused by such acts, and all other obligations shall remain intact. L. Headings. All headings herein are intended for convenience and ease of reference purposes only and in no way define, limit, or describe the scope or intent thereof, or of this Agreement, or in any way affect this Agreement. M. No Third Party Rights. This Agreement shall be exclusively for the benefit of the Parties and shall not provide any third parties with any remedy, claim, liability, reimbursement, cause of action or other right. N. Successors and Assigns. Subject to the provision of this Agreement regarding assignment, each Party binds itself, its partners, successors, assigns, and legal representatives to the other Party hereto, its partners, successors, assigns, and legal representatives with respect to all covenants, agreements, and obligations contained in the Contract Documents. O. Agreement Construction and Interpretation. Contractor represents that it has reviewed and become familiar with this Agreement and has notified the City of any discrepancies, conflicts or errors in the Contract Documents. The Parties hereto agree that, if an ambiguity or question of intent or interpretation arises, this Agreement is to be construed as if the Parties had drafted it jointly, as opposed to being construed against a Party because it was responsible for drafting one or more provisions of the Agreement. In the interest of brevity, the Contract Documents may omit modifying words such as "all" and "any" and articles such as "the" and "an," but the fact that a modifier or an article is absent from one statement and appears in another is not intended to affect the interpretation of either statement. P. Material Condition. Each term of this Agreement is material, and Contractor's breach of any term of this Agreement shall be considered a material breach of the entire Agreement and shall be grounds for termination or exercise of any other remedies available to the City at law or in equity. Q. Use of Singular and Plural. Words or terms used as nouns in the Agreement shall be inclusive of their singular and plural forms, unless the context of their usage clearly requires contrary meaning. IN WITNESS WHEREOF, the City and the Contractor have executed this Agreement effective as of the Effective Date first above written. [SIGNATURES ON FOLLOWING PAGE] Construction Services Agreement I Version 1.0 CITY ON MILTON, GEORGIA By: Joe Lockwood, Mayoi [CPTY SEAL] Attest: Print Name: Its: City Clerk Approved as to form: City Attorney CONTRACTOR: Bayne Developwnt Group, LLC By: Print Name: / Its: [CIRCLE ONE] Member anagen Attest/Witness: , Print Name: 1�`r�1?��'11�✓ Construction Services Agreement I Version 1.0 "EXHIBIT A" HOME OF ' M1LT0i\,1 ESTA6LISIIED 2006 CITY OF MILTON INVITATION TO BID (THIS IS NOT AN ORDER) Bid Number: Project Name: 17-PW09 Mobile Fire Training Unit Due Date and Time: City of Milton July 25, 2017 .vised Date) Number of Pages: 58 Local Time: 2:00pm 2006 Heritage Walk Milton, Ga. 30004 ISSUING DEPARTMENT INFORMATION Issue Date: June 22, 2017 City of Milton Public Works Department Phone: 678-242-2500 2006 Heritage Walk Fax: 678-242-2499 Milton, Ga. 30004 Website: www.cityofmiltonga.us INSTRUCTIONS TO BIDDERS Return Submittal to: Mark Face of Envelope/Package: Bidder Phone Number: Bid Number: 17-PW09 City of Milton Name of Company or Firm Attn: Honor Motes, Purchasing Office BID RESPONSE 2006 Heritage Walk Milton, Ga. 30004 Special Instructions: Deadline for Written Questions July 6, 2017at 5:00 pm Email questions to Honor Motes at honor. motes@cityofmilton a.us BIDDERS MUST COMPLETE THE FOLLOWING Bidder Name/Address: Authorized Bidder Signatory: (Please print name and sign in ink) Bidder Phone Number: Bidder FAX Number: Bidder Federal I.D. Number: Bidder E-mail Address: BIDDERS MUST RETURN THIS COVER SHEET WITH BID RESPONSE ITB 17-PW09 1 111 a g e Topic Page Invitation to Bid 1 Schedule of Events 5 Bidding Instructions (What must be submitted) 6 Insurance/Bond Requirements 7 Bid Form and Addenda Acknowledgement 12 Qualifications Signature and Certification 18 Corporate Certificate 18 List of Subcontractors 19 Contractor Affidavit and Agreement (eVerify) 20 Disclosure Form 21 Project Specifications 23 Sample Contract Agreement 30 ITB 17-PW09 2 1 P a o e COMPW: City of Milton Public Works Department GDOT: Georgia Department of Transportation ENGINEER: The City of Milton Director of Public Works or a duly authorized representative. ADA: Americans with Disabilities Act EA: Each GAL: Gallon LF: Lineal Feet LS: Lump Sum SY: Square Yard TN: Ton MUTCD: Manual on Uniform Traffic Control Devices OSHA: Occupational Safety and Health Administration FHWA: Federal Highway Administration AASHTO: American Association of State Highway and Transportation Officials ITB 17-PW09 3 1 P a g e CITY OF MILTON Invitation to Bid 17-PW09 The City of Milton is accepting sealed bids from qualified firms for the Mobile Fire Training Unit Project for the Public Works Department in conformance with Title 36, Chapter 91 of the Official Code of Georgia Annotated. All work will be done in accordance with the specifications in this document for the construction and completion of the work required. All bidders must comply with all general and special requirements of the bid information and instructions enclosed herein. Sealed bids will be received no later than 2:00 PM Local Time on July 25, 2017. Sealed bids shall be submitted to: City of Milton, Attn: Honor Motes, Purchasing Office, 2006 Heritage Walk Milton, GA 30004. At approximately 2:05 PM Local Time on the day bids are received the bids will be publicly opened and the bidder's name and total bid amount will be read aloud at: City of Milton Council Chambers, 2006 Heritage Walk, Milton, GA 30004. Bids received after the above time or in any other location other than the Purchasing Office will not be accepted. Bids shall be presented in a sealed envelope with the bid number (17-PW09) and the name of the company or firm submitting clearly marked on the outside of the envelope. ONE (1) ORIGINAL (PAPER) AND TWO (2) COPIES (PAPER) AND A PDF COPY OF THE BID ON CD MUST BE SUBMITTED. Bids will not be accepted verbally, by fax, or email. Questions must be in writing. For questions, please email Honor Motes at ;,onor.motesLcityofmiltonga.us. Deadline for questions July 6, 2017 at 5:00pm. Official answers to questions and potential changes to the ITB (Addendums) will be posted at the same web locations as the ITB on or about July 11, 2017. Any other form of interpretation, correction, or change to this ITB will not be binding upon the City. It is the bidder's responsibility to check the websites for potential updates. Please refer to Bid (17-PW09) and bid name (Mobile Fire Training Unit) when requesting information. The City of Milton reserves the right to reject any or all bids and to waive technicalities and informalities, and to make award in the best interest of the City of Milton. The selected contractor must be able to start work within ten (10) calendar days after the "Notice to Proceed" is issued. The time of completion for the project is one hundred and twenty (120) calendar days from the date of the "Notice to Proceed." If weather affects the required completion schedule, The City and selected contractor will negotiate a new completion date. ITB 17-PW09 4 1 P a g e SCHEDULE OF EVENTS FOR REFERENCE ONLY - DO NOT SUBMIT WITH BID RESPONSE EVENT ITB Issue Date Deadline for Receipt of Written Questions DATE June 22, 2017 5 PM on July 6, 2017 Posting of Written Answers by City to Websites on or about ITB DUE Contract Award (on/about) No Later than 2 PM on Notice to Proceed Issued (on/about) July 11, 2017 July 25, 2017 August 7, 2017 August 8, 2017 NOTE: PLEASE CHECK THE CITY WEBSITE (http://www.cityofmiltonga.us) OR THE DOAS WEBSITE (hHp://ssl.doas.state.ga.us/PRSapp/PR_index.jsp) FOR ADDENDA AND SCHEDULE UPDATES. ITB 17-PW09 5 1 P a g e BIDDING INSTRUCTIONS FA►LURE TO RETURN THE FOLLOWING BID DOCUMENTS COULD RESULT IN THE BID BEING DEEMED NON-RESPONSIVE AND BEING REJECTED: Item Description Page(s) 1 Filled out and Signed Invitation to Bid 1 2 Bid Form and Addenda Acknowledgement (2 pages) 12-13 3 Bid Schedule 14 4 Bid Bond 15-17 5 Qualifications Signature and Certification 18 6 List of Subcontractors 19 7 Contractor Affidavit and Agreement (eVerify) 20 8 Disclosure Form 21 INFORMATION AND INSTRUCTIONS The purpose of this solicitation is to enter into a "purchasing contract" with one firm to be the primary supplier for services established by this invitation to bid. No specification expressed or implied shall be construed as any type of restrictive specification that would limit competition. Unless clearly shown as "no substitute" or any words to that effect, any items in these contract documents which have been identified, described or referenced by a brand name or trade name are for reference only. Such identification is intended to be descriptive but not restrictive and is to indicate the general quality and characteristics of products that may be offered. Each bid item for which an equivalent item is proposed must be individually identified on the bid sheet with the following information: brand name, model or manufacturer's number or identification regularly used in the trade. Photographs, specifications and cut sheets shall be provided of the proposed alternative. The City shall be the sole judge of the suitability of the proposed alternative and may consider function, design, materials, construction, workmanship, finishes, operating features, overall quality, local service facilities, warranty terms and service or other relevant features. The City reserves the right to cancel the contract at any time with 30 days written notice. ITB 17-PW09 61 P a g e Title to any supplies, materials, equipment or other personal property shall remain the Contractors' until fully paid for by the City. All items to be bid FOB, Milton, Georgia. No sales taxes are to be charged. Any damage to any property, building, traffic control device, or equipment incurred during the course of work shall be repaired at the contractor's expense to the complete satisfaction of the City of Milton with no additional expense to the City. l�%1�U�i12�Ti] The City intends to evaluate the ITB on the lowest, best, responsible, and responsive vendor. Bids may be found nonresponsive at any time during the evaluation or contract process, if any of the required information is not provided; the submitted price is found to be inadequate; or the proposal is not within the specifications described and required in the ITB. If a bid is found to be non- responsive or non-qualified, it will not be considered further. INSURANCE REQUIREMENTS Within ten (10) days of Notice of Award, and at all times that this Contract is in force, the Contractor shall obtain, maintain and furnish the City Certificates of Insurance from licensed companies doing business in the State of Georgia with an A.M. Best Rating A-6 or higher and acceptable to the City. Within ten (10) days of Notice of Award, and at all times that this Contract is in force, the Contractor shall obtain, maintain and furnish the City Certificates of Insurance from licensed companies doing business in the State of Georgia with an A.M. Best Rating A-6 or higher and acceptable to the City. Insurance requirements are provided below and included in the CONTRACT AGREEMENT (Section 7.K). (1) Requirements: The Contractor shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work by the Contractor, its agents, representatives, employees or subcontractors. All policies shall be subject to approval by the City Attorney as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City. ITB 17-PW49 71 P a g e (2) Minimum Limits of Insurance: Contractor shall maintain the following insurance policies with limits no less than: (a) Comprehensive General Liability of $1,000,000 (one million dollars) limit per single occurrence, $2,000,000 (two million dollars) umbrella, including coverage for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom, vandalism, property loss and theft. (b) Comprehensive Automobile Liability (owned, non -owned, hired) of $1,000,000 (one million dollars) combined single limit per occurrence for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (c) Workers' Compensation limits as required by the State of Georgia and Employers Liability limits of $1,000,000 (one million dollars) per accident. (3) Deductibles and Self -Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by the City in writing. (4) Other Insurance Provisions: The policy is to contain, or be endorsed to contain, the following provisions: (a) General Liability and Automobile Liability Coverage. (i) The City and City Parties are to be covered as insureds. The coverage shall contain no special limitations on the scope of protection afforded to the City or City Parties. (ii) The Contractor's insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self-insurance available to the City or City Parties. Any insurance or self-insurance maintained by the City or City Parties shall be in excess of the Contractor's insurance and shall not contribute with it. (iii) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City or City Parties. (iv) Coverage shall state that the Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of ITB 17-PW09 8 1 P a g e the insurer's liability. (v) Coverage shall be provided on a "pay on behalf" basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. (vi) The insurer agrees to waive all rights of subrogation against the City and City Parties for losses arising from Work performed by the Contractor for the City for General Liability coverage only. (b) Workers' Compensation Coverage: The insurer providing Workers' Compensation Coverage will agree to waive all rights of subrogation against the City and City Parties for losses arising from Work performed by the Contractor for the City. (c) All Coverages: (i) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. (ii) Policies shall have concurrent starting and ending dates. (5) Acceptability of Insurers: Insurance is to be placed with insurers authorized to do business in the State of Georgia and with an A.M. Bests' rating of no less than A:VI. (6) Verification of Coverage: Contractor shall furnish the City with certificates of insurance and endorsements to the policies evidencing coverage required by this clause prior to the start of Work. The certificate of insurance and endorsements shall be on a form utilized by Contractor's insurer in its normal course of business and shall be received and approved by the City within ten (10) days of the Notice of Award. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. The Contractor shall provide proof that any expiring coverage has been renewed or replaced at least two (2) weeks prior to the expiration of the coverage. (7) Subcontractors: Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject ITB 17-PW09 91 P a g e to all of the requirements stated in this Agreement, including but not limited to naming the Parties as additional insureds. (8) Claims -Made Policies: Contractor shall extend any claims -made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is later. (9) City as Additional Insured and Loss Payee: The City shall be named as an additional insured and loss payee on all policies required by this Agreement, except the City need not be named as an additional insured and loss payee on any Workers' Compensation policy. BONDING REQUIREMENTS Each bid must be accompanied with a BID BOND (bond only: certified checks or other forms are not acceptable) in an amount equal to five percent (5%) of the base bid, payable to the City of Milton. Said bid bond guarantees the bidder will enter into a contract to construct the project strictly within the terms and conditions stated in this bid and in the bidding and contract documents, should the construction contract be awarded. The Successful Bidder shall be required to furnish PAYMENT AND PERFORMANCE BONDS for the faithful performance on the contract and a bond to secure payment of all claims for materials furnished and/or labor performed in performance of the project, both in amounts equal to one hundred percent (100%) of the contract price. Bonds shall be issued by a corporate surety appearing on the Treasury Department's most current list (Circular 570 as amended) and be authorized to do business in the State of Georgia. Bonds shall be on the forms provided by the City and subject to the review and approval of the City Attorney. Date of Bond must not be prior to date of Contract. If Contractor is a Partnership, all partners shall execute Bond. OATH Prior to commencing the Work, the successful bidder shall execute a written oath as required by O.C.G.A. §§ 32-4-122 and 36-91-21(e). ITB 17-PW09 10 1 P a g e COST OF PREPARING A BID The costs for developing and delivering responses to this ITB and any subsequent presentations of the proposal as requested by the City are entirely the responsibility of the bidder. The City is not liable for any expense incurred by the bidder in the preparation and presentation of their proposal. All materials submitted in response to this ITB become the property of the City of Milton. ITB 17-P W 09 11P a g e HOME OF MILTON ESTABLISHED 2006 [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] BID FORM and ADDENDA ACKNOWLEDGEMENT TO: PURCHASING OFFICE CITY OF MILTON MILTON, GEORGIA 30004 Ladies and Gentlemen: In compliance with your Invitation To Bid, the undersigned, hereinafter termed the Bidder, proposes to enter into a Contract with the City of Milton, Georgia, to provide the necessary machinery, tools, apparatus, other means of construction, and all materials and labor specified in the Contract Documents or as necessary to complete the Work in the manner therein specified within the time specified, as therein set forth, for: Bid Number 17-PW09 Mobile Fire Training Unit The Bidder has carefully examined and fully understands the Contract, Specifications, and other documents hereto attached, has made a personal examination of the Site of the proposed Work, has satisfied himself as to the actual conditions and requirements of the Work, and hereby proposes and agrees that if his bid is accepted, he will contract with the City of Milton in full conformance with the Contract Documents. Unless otherwise directed, all work performed shall be in accordance with the Georgia Department of Transportation Standard Specifications, Construction of Transportation Systems (current edition). It is the intent of this Bid to include all items of construction and all Work called for in the Specifications, or otherwise a part of the Contract Documents. In accordance with the foregoing, the undersigned proposes to furnish and construct the items listed in the attached Bid schedule for the prices stated. The Bidder agrees that the cost of any work performed, materials furnished, services provided or expenses incurred, which are not specifically delineated in the Contract Documents but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid. ITB 17-PW09 12 1 P a g e The Bidder further proposes and agrees hereby to promptly commence the Work with adequate forces and equipment within ten (10) calendar days from receipt of Notice to Proceed and to complete all Work within the timeframes specified in the contract. If weather affects the required completion schedule, the City and selected Bidder will negotiate a new completion date. If this bid shall be accepted by the City of Milton and the undersigned shall fail to execute a satisfactory contract in the form of said proposed Contract, or furnish satisfactory proof of carriage of the insurance required within ten (10) days from the Notice to Award of the Contract, then the City of Milton may, at its option, determine that the said undersigned abandoned the Contract and there upon this bid shall be null and void, and the sum stipulated in the attached. Bidder acknowledges receipt of the following addenda: Addendum No. Date viewed Bidder further declares that the full name and resident address of Bidder's Principal is as follows: Signed, sealed, and dated this day of 20 Company Name Bidder Mailing Address: Signature: Print Name: Title: (Seal) ITB 17-PW09 13 1 P a g e HOME OF ' M -1 LTO' N SHED 2006 [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] BID SCHEDULE In compliance with the specifications, the undersigned offers and agrees that if this Bid is accepted by the City Council within One Hundred and Twenty (120) days of the date of the Bid opening, that he will furnish any or all of the Items upon which Prices are quoted, at the Price set opposite each Item, delivered to the designated point(s) within the time specified in the Bid Schedule. Where a conflict exists between the written amount and the calculated pricing, the calculated pricing will prevail. This job is being bid as a lump sum project. r(T obile Fire Training Unit -TOTAL BID PRICE tal Bid Price - Dollar Amount in Numbers from Bid Tabulation Form) (Total Bid Price - Printed Dollar Amount) (Company Name) (Signature) (Printed Name) (Title) Number of days to fully complete project (exclude weather related delays): ITB 17-PW09 14 1 P a g e HOME OF ' MI'L,TON ESTABLISHED 2006 [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] BID BOND CITY OF MILTON, GEORGIA BIDDER (Name and Address): SURETY (Name and Address of Principal Place of Business): OWNER (hereinafter referred to as the "City" (Name and Address): City of Milton, Georgia ATTN: Purchasing Office 2006 Heritage Walk Milton, Georgia 30004 BID BID DUE DATE: PROJECT (Brief Description Including Location): BOND BOND NUMBER: DATE (Not later that Bid due date): PENAL SUM: (Words) (Figures) IN WITNESS WHEREOF, Surety and Bidder, intending to be legally bound hereby to the City, subject to the terms printed below or on the reverse side hereof, do each cause this Bid Bond to be duly executed on its behalf by its authorized officer, agent or representative. (Seal) Bidder's Name and Corporate Seal By: Signature and Title: SURETY (Seal) Surety's Name and Corporate Seal By: Signature and Title: (Attach Power of Attorney) ITB 17-PW09 15 1 P a g e Attest: Attest: Signature and Title: Signature and Title: (1) Above addresses are to be used for giving any notice required by the terms of this Bid Bond. (2) Any singular reference to Bidder, Surety, the City or any other party shall be considered plural where applicable. 1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to pay to the City upon Default of Bidder the penal sum set forth on the face of this Bond. 2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension of that time agreed to in writing by the City) the executed Agreement required by the Bidding Documents and any performance and payment Bonds required by the Bidding Documents. 3. This obligation shall be null and void if: 3.1 The City accepts Bidder's Bid and Bidder delivers within the time required by the Bidding Documents (or any extension of that time agreed to in writing by the City) the executed Agreement required by the Bidding Documents and any performance and payment Bonds required by the Bidding Documents; or 3.2 All Bids are rejected by the City; or 3.3 The City fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or any extension of that time agreed to in writing by Bidder and, if applicable, consented to by Surety when required by paragraph 5 hereof). 4. Payment under this Bond will be due and payable upon Default by Bidder within 30 calendar days after receipt by Bidder and Surety of a written Notice of Default from the City, which Notice will be given with reasonable promptness and will identify this Bond and the Project and include a statement of the amount due. 5. Surety waives notice of, as well as any and all defenses based on or arising out of, any time extension to issue a Notice of Award agreed to in writing by the City and Bidder, provided that the total time, including extensions, for issuing a Notice of Award shall not in the aggregate exceed 120 days from Bid due date without Surety's written consent. 6. No suit or action shall be commenced under this Bond either prior to 30 calendar days after the Notice of Default required in paragraph 4 above is ITB 17-PW09 16 1 P a g e received by Bidder and Surety or later than one year after Bid due date. 7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the State of Georgia. 8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier or by United States Registered or Certified Mail, return receipt requested, postage pre -paid, and shall be deemed to be effective upon receipt by the party concerned. 9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent or representative who executed this Bond on behalf of Surety to execute, seal and deliver such Bond and bind the Surety thereby. 10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bond conflicts with any applicable statute, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect. 11. The term "Bid" as used herein includes a Bid, offer or proposal, as applicable under the particular circumstances. 12. The terms of this Bid Bond shall be governed by the laws of the State of Georgia. ITB 17-PW09 17 1 P a - e HOME OF' M I LTO N ESTABLISHED 2006 [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] QUALIFICATIONS SIGNATURE AND CERTIFICATION I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer. I further certify that the provisions of the Official Code of Georgia Annotated, including but not limited to Title 32, Chapter 4, Article 4, Part 2 and Sections 45-10-20 et seq. have not been violated and will not be violated in any respect. Authorized Signature Date Print/Type Name Print/Type Company Name Here CORPORATE CERTIFICATE certify that I am the Secretary of the Corporation named as Contractor in the foregoing bid; that Contractor, was then (title) who signed said bid in behalf of the of said Corporation; that said bid was duly signed for and in behalf of said Corporation by authority of its Board of Directors, and is within the scope of its corporate powers; that said Corporation is organized under the laws of the State of This (Signature) day of 20 (Seal) ITB 17-PW09 18 1 P a g e HOME OF ' M I LTON ESTABLISHED 2006 [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] LIST OF SUBCONTRACTORS I do , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors: Company Name:. ITB 17-PW09 19 1 P a g e HOME OF M I LTON ESTABLISHED 2006 [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] EXHIBIT'S " CONTRACTOR AFFIDAVIT AND AGREEMENT STATE OF GEORGIA CITY OF MILTON By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: eVerify Number Date of Authorization Name of Contractor Mobile Fire Trainina Unit Name of Project City of Milton Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on 201_ in (city), (state). Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF 201—. NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: ITB 17-PW09 20 1 P a g e HOME OF ' M1L-J-()N-'1 ESTABLISHED 2006 [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] DISCLOSURE FORM This form is for disclosure of campaign contributions and family member relations with City of Milton officials/employees. Please complete this form and return as part of your bid package when it is submitted. Name of Bidder Name and the official position of the Milton Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.) List the dollar amount/value and description of each campaign contribution made over the past two (2) years by the Applicant/Opponent to the named Milton Official. Amount/Value Description Please list any family member that is currently (or has been employed within the last 9 months) by the City of Milton and your relation: ITB 17-PW09 211 P a b e 'NOTICE TO CONTRACTORS' EPD AIR QUALITY RULES ON OPEN BURNING REFER TO CHAPTER 391-3-1-02-05 For additional/information, please contact: Georgia Department of Natural Resources Environmental Protection Division Air Protection Branch 4244 International Parkway, Suite 120 Atlanta, GA 30354 404/363-7000; 404/362-2534 - FAX ITB 17-PW09 22 1 P a g e PROJECT SPECIFICATIONS PROJECT DESCRIPTION The City of Milton Public Works Department (City) requests for interested parties to submit formal sealed bids for the Mobile Fire Training Facility construction and installation. The Contractor will construct and install a multi -unit training prop, for the purpose of providing live fire training to new and experienced veteran firefighters in a controlled environment, meeting all NFPA 1001-1402-1403-1500 and OSHA applicable codes standards and recommendations. Structural specifications are not intended to meet building code requirements for occupied structures. The Contractor will provide and furnish all labor, materials and equipment required or inferred from the Specifications to complete the Work. All work performed shall be in accordance City of Milton Construction Standards. The Contractor will adhere to all current State and Federal construction safety regulations, including OSHA regulations. The Contractor will conform to MUTCD and the State of Georgia Department of Transportation standards for traffic control. The Contractor must maintain a safe work zone for their employees, pedestrians, and vehicular transportation. All work shall be inspected and approved by the City of Milton Department of Public Works (MDPW). Mobile Fire Trainina Facility General Requirements: The mobile training facility shall be a 48ft container on wheels that can be moved to different locations, be constructed from one -trip International Organization for Standardization (ISO) container, and provide approximately over 900 square feet of training space. 2. The mobile training facility shall be constructed from (1) New 8' x 8.5' x 48' ISO Container. 3. The mobile training facility shall be wired and have an electrical and a lighting system installed on the interior of the structure in the ISO Container. 4. The mobile training facility shall include (1) 20,000 CFM smoke generator system. The container shall have a mounting system to hold the smoke generator so that it may be used during training evolutions and not get damaged. ITB 17-PW09 23 1 P a g e The mobile training facility shall have storage for exterior staircases to be stored when being moved. The platforms shall be able to be folded up, locked and secured to the unit when being moved. 6. The mobile training facility shall have department graphics installed. The size and area installed shall be determined by the City of Milton's staff. 7. The training structure shall be in compliance with NFPA 1402 "Guide to Building Fire Service Training Centers 2012 Edition". The Live -Fire Component of the mobile training structure shall be a fully insulated secondary structure within the container unit and designed specifically for repeated Class "A" fueled training. 9. Vendor shall deliver, assemble and install the mobile training structure on City of Milton's prepared site. Proposals shall include all costs associated with delivery and onsite install. 10. The mobile training structure shall be delivered and within 120 days upon project award and layout drawing approval. 11. The mobile training facility exterior shall be painted by vendor at City of Milton staff's choice of color. MSDS sheets must be provided to City of Milton staff. 12. The mobile training facility shall contain a warranty for a period of (1) one year for workmanship & materials starting from the date of acceptance. 13. Vendor shall obtain all necessary permits required for the project. 14. Vendor shall provide City of Milton with photographs of structures previously constructed by their company. 15. Vendor shall assist City of Milton staff by providing the necessary information for foundation r e q u i r e m e n t s and therefore should have a registered professional engineer on staff (certification must be provided with proposal). 16. Vendor shall employ fabricators who have been American Welding Society (AWS) certified to perform the necessary welding procedures (certifications must be provided with proposal). ITB 17-PW09 24 1 P a g e 17. Vendor shall include a (1) one day "Train the Trainer Course" for up to 12 students within two weeks of training facility delivery. Course shall be conducted on-site by a certified fire Instructor (CFI). 18. Vendor shall provide a pictorial representation of their training structure solution with their proposal that substantially satisfies the below noted specification requirements. 19. Vendor shall coordinate with City and Fire Service representative regarding aspects of construction. 20. Vendor shall present City with as -built drawings upon completion of project. 21. Vendor shall include an electronic version of the Training Facility Operations and Maintenance Manual upon delivery. 22. The selected vendor shall prepare layout drawings and coordinate a Pre -Construction design review meeting to finalize the facility configuration/layout upon project award. This Pre -Construction meeting shall take place at the City of Milton Fire -Rescue Headquarters building located at 750 Hickory Flat Rd. Milton, Ga. prior to final order being released. Mobile Fire Training Facility Specifications: Original wood flooring shall be removed within the container and replaced with non -slip diamond plate steel welded continuously to the perimeter of the container and stitch welded to the floor joists. Brick pavers shall be installed over the diamond plate steel within the Burn Room. Fully insulated 8ft x 8 1 /2ft x 14ft Modular, Enclosed, Structure Fire Burn Room utilizing Class `A' fuel. The walls and ceiling of the Modular Burn Room shall be constructed from heavy gauge corrugated steel and high performance insulation built to withstand repeated evolutions up to 1100 dearees F. The Modular Burn Room shall include heavy gauge steel material sus ension chains on the ceiling and walls. 1 Steel tube framed Window with a latching closures stem 36" X 36 ITB 17-PW09 25 1 P a g e 1 Thermal hatches 1 Vent hatch ITB 17-PWO9 26 1 P a o e Heavy Duty Burn Crib Rack, Multi -Functional Pallet Sized Burn Crib (4) Zone Temperature Monitoring System which will read the ambient air temperature and relay the information to an 1 exterior mounted data loaaer. Floor Damper 1 1 1 8'x 8'x 10' Retractable Rappel Station With a Rappel Anchor Set of Electrical/aas I 1 8' X 20 ' Reconfiaurable Panel Maze Interior sprinkler system with two heads and one ball control valve. This system shall be charged using the standpipe 1 system. PROSECUTION AND PROGRESS The City desires to have all work completed in a timely manner. Please indicate on the Bid Sheet your projected response time and calendar days to complete the project. This information will be considered when awarding this contract. Construction shall begin no later than ten (10) calendar days following the Notice to Proceed. The Contractor will mobilize with sufficient forces such that all construction identified as part of this contract shall be substantially completed within the calendar days indicated on the Bid Schedule. Inclement weather days will not count against the available calendar days. Normal workday for this project shall be 7:00 am to 7:00 pm and the normal workweek shall be Monday through Friday. The City will consider extended workdays or workweeks upon written request by the Contractor on a case by case basis. No work will be allowed on City recognized holidays including Labor Day and Veterans Day. The work will require bidder to provide all labor, administrative forces, equipment, materials and other incidental items to complete all required work. The City shall perform a Final Inspection upon completion of all work. The Contractor will be allowed to participate in the Final Inspection. All repairs shall be completed by the contractor at his expense prior to issuance of Final Acceptance. 10% retainage will be held from the total amount due the Contractor until Final Acceptance of work is issued by the City. ITB 17-PW09 27 1 P a g e The Contractor shall provide all materials, labor, and equipment necessary to perform the work without delay unto completion. PERMITS AND LICENSES The Contractor shall procure all permits and licenses, pay all charges, taxes and fees, and give all notices necessary and incidental to the due and lawful prosecution of the work. No fees will be charged to the Contractor for City issued permits. UTILITIES Contractor shall be responsible for coordinating any utility relocation necessary to the completion of the work. PROTECTION AND RESTORATION OF PROPERTY AND LANDSCAPE The Contractor shall be responsible for the preservation of all public and private property, crops, fish ponds, trees, monuments, highway signs and markers, fences, grassed and sodded areas, etc. along and adjacent to the highway, road or street, and shall use every precaution necessary to prevent damage or injury thereto, unless the removal, alteration, or destruction of such property is provided for under the contract. No stone or asphalt chunks shall be left in the right-of-way and screened topsoil shall be placed in all disturbed areas before grassing. Contractor is responsible for ensuring that all permanent grassing shall match the existing grassing. When or where any direct or indirect damage or injury is done to public or private property by or on account of any act, omission, neglect or misconduct in the execution of the work, or in consequence of the non -execution thereof by the contractor, he shall restore, at his/her own expense, such property to a condition similar or equal to that existing before such damage or injury was done, by repairing, rebuilding or otherwise restoring as may be directed, or she/he shall make good such damage or injury in an acceptable manner. The Contractor shall correct all disturbed areas before retainage will be released. SAFETY REQUIREMENTS The Contractor shall be responsible for the entire site and the construction of the same and provide all the necessary protections as required by laws or ordinances governing such conditions and as required by the Owner or Designer. He shall be responsible for any damage to the Owner's property or that of others on the job, by himself, his personnel or his subcontractors, and shall make good such ITB 17-PW09 281 P a g e damages. He shall be responsible for and pay for any claims against the Owner arising from such damages. The Contractor shall provide all necessary safety measures for the protection of all persons on the work. Contractor shall clearly mark or post signs warning of hazards existing, and shall barricade excavations and similar hazards. He shall protect against damage or injury resulting from falling materials and he shall maintain all protective devices and signs throughout the progress of the work. CODES, PERMITS AND INSPECTIONS The Contractor shall obtain the required permits, if required, give all notices, and comply with all laws, ordinances, codes, rules and regulations bearing on the conduct of the work under this contract. If the Contractor observes that the drawings and specifications are at variance therewith, he shall promptly notify the City in writing. If the Contractor performs any work knowing it to be contrary to such laws, ordinances, codes, rules and regulations, and without such notice to the City, he shall bear all cost arising there from. The Contractor shall obtain a building demolition permit from the City and provide all required documentation to obtain the permit but will not be charged the permit fee and shall not include that fee in the base bid. The Contractor is responsible for obtaining all required inspections CLEANUP All restoration and clean-up work shall be performed daily. Operations shall be suspended if the contractor fails to accomplish restoration and clean-up within an acceptable period of time. Asphalt and other debris shall be removed from gutters, sidewalks, yards, driveways, etc. Failure to perform clean-up activities may result in suspension of the work. ITB 17-PW09 29 1 P a g e Sample Contract Intentionally Omitted "EXHIBIT B" HOMEOP CITY OF MILTON INVITATION TO BID F.STABUSHED 2006 (THIS IS NOT AN ORDER) Bid Number: Project Name: 17-PW09 Mobile Fire Training Unit Due Date and Time: City of Milton July 25, 2017 Number of Pages: 58 Local Time: 2:00pm 2006 Heritage Walk Milton, Go. 30004 I ISSUING DEPARTMENT INFORMATION I Issue Date: June 22, 2017 City of Milton Public Works Department Phone: 678-242-2500 2006 Heritage Walk Fax: 678-242-2499 Milton, Ga. 30004 Website: www.cityofmiltonga.us INSTRUCTIONS TO BIDDERS Return Submittal to: Mark Face of Envelope/ Package: Bayne Development Group, LLC Bid Number: 17-PW09 City of Milton Name of Company or Firm Aft n: Honor Motes, Purchasing Office (Please print name and sign in ink) Brad Horne 2006 Heritage Walk Milton, Go. 30004 Special Instructions: Deadline for Written Questions 678-963-0793 July 6, 2017at 5:00 pm Bidder Federal I.D. Number: Email questions to Honor Motes at 47-2712160 honor.motes@ci ofmilton a.us BIDDERS MUST COMPLETE THE FOLLOWING Bidder Name/Address: Authorized Bidder Signatory: Bayne Development Group, LLC 49 Piedmont Drive - Ste: 107 Winder, GA 30680 (Please print name and sign in ink) Brad Horne Bidder Phone Number: Bidder FAX Number: 678-963-0793 678-963-0018 Bidder Federal I.D. Number: Bidder E-mail Address: 47-2712160 bhorneCgboynedg.com BIDDERS MUST RETURN THIS COVER SHEET WITH BID RESPONSE ITB 17-PW09 1 1 1') c HOME OF MILTON* ESTABLISHED 2006 [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSq BID FORM and ADDENDA ACKNOWLEDGEMENT TO: PURCHASING OFFICE CITY OF MILTON MILTON, GEORGIA 30004 Ladles and Gentlemen: In compliance with your Invitation To Bid, the undersigned, hereinafter termed the Bidder, proposes to enter into a Contract with the City of Milton, Georgia, to provide the necessary machinery, tools, apparatus, other means of construction, and all materials and labor specified in the Contract Documents or as necessary to complete the Work in the manner therein specified within the time specified, as therein set forth, for: Bid Number 17-PW®9 Mobile Fire Training Unit The Bidder has carefully examined and fully understands the Contract, Specifications, and other documents hereto attached, has made a personal examination of the Site of the proposed Work, has satisfied himself as to the actual conditions and requirements of the Work, and hereby proposes and agrees that if his bid is accepted, he will contract with the City of Milton in full conformance with the Contract Documents. Unless otherwise directed, all work performed shall be in accordance with the Georgia Department of Transportation Standard Specifications, Construction of Transportation Systems (current edition). It is the intent of this Bid to include all items of construction and all Work called for in the Specifications, or otherwise a part of the Contract Documents. In accordance with the foregoing, the undersigned proposes to furnish and construct the items listed in the attached Bid schedule for the prices stated. The Bidder agrees that the cost of any work performed, materials furnished, services provided or expenses incurred, which are not specifically delineated in the Contract Documents but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid. ITB 17-PW09 12 1 P �i - c The Bidder further proposes and agrees hereby to promptly commence the Work with adequate forces and equipment within ten (10) calendar days from receipt of Notice to Proceed and to complete all Work within the timeframes specified in the contract. If weather affects the required completion schedule, the City and selected Bidder will negotiate a new completion date. If this bid shall be accepted by the City of Milton and the undersigned shall fail to execute a satisfactory contract in the form of said proposed Contract, or furnish satisfactory proof of carriage of the insurance required within ten (10) days from the Notice to Award of the Contract, then the City of Milton may, at its option, determine that the said undersigned abandoned the Contract and there upon this bid shall be null and void, and the sum stipulated in the attached. Bidder acknowledges receipt of the following addenda: Addendum No. Date viewed Bidder further declares that the full name and resident address of Bidder's Principal is as follows: Signed, sealed, and dated this day of , 20AL Bidder ..,me Development Group, LLC (Seai) Company Name Bidder Mailing Address: 49 Piedmont Drive Ste: 107 Winder, GA 30680 Signature: 4A - . A Print Name: Brad Horne Title: CEO / President ITB 17-PW09 13 1 P r e HOME OF'ii;E3'--STC JA"hYOFLI---' ESTABLISHED 2006 [BIDDERS ni US`s V3EYMA ` H11S FOV RAI MMI X110 RESPONSE� 13ID SCHEDULE In compliance with the specifications, the undersigned offers and agrees that if this Bid is accepted by the City Council within One Hundred and Twenty (120) days of the date of the Bid opening, that he will furnish any or all of the Items upon which Prices are quoted, at the Price set opposite each Item, delivered to the designated points) within the time specified in the Bid Schedule. Where a conflict exists between the written amount and the calculated pricing, the calculated pricing will prevail. This job is being bid as a lump sum project. Mobile Fire Training Unit - TOTAL BID PRICE i $ 165,000.00 (Total Bid Price - Dollar Amount in Numbers from Bid Tabulation Form) I ne nundred and sixty 'five thousand doiiars and zero cents (Total Bid Price - Printed Dollar Amount) 3ayne Development Group, LLC: (Co pony Name) Sign(Ye) Brad Horne (P(nted Name) CEO / President (Title) Number of days to fully complete project (exclude weather related delays):ILD 6 0J ITB 17-PW09 14111 �i g e HOME OF_' i H: c- c' 1 ESTABLISHED 2006 �BMDERS MUST RETURN YMS FORD Ve(TH BW RESPONSE B D o0KD OlIpY OF NLYON, GEO0IGIIA BIDDER (Name and Address): Bayne Development Group, LLC, 49 Piedmont Drive, Ste 107, Winder, GA 30680 SURETY (Name and Address of Principal Place of Business): Selective Insurance Company of America, 40 Wantage Avenue, Branchville, NJ 07890 OWNER (hereinafter referred to as the "City" (Name and Address): City of Milton, Georgia ATTN: Purchasing Office 2006 Heritage Walk Milton, Georgia 30004 BID BID DUE DATE: July 25, 2017 PROJECT (Brief Description Including Location): Mobile Fire Trainine Unit BOND BOND NUMBER: B 1189456 DATE (Not later that Bid due date): PENAL SUM: Five Percent (5%) of Amount Bid ------------------------------------------------ 5% -- (Words) (Figures) IN WITNESS WHEREOF, Surety and Bidder, intending to be legally bound hereby to the City, subject to the terms printed below or on the reverse side hereof, do each cause this Bid Bond to be duly executed on its behalf by its authorized officer, agent or representative. BIDDER Bayne Development Group, LLC (Seal) Bidder's Name and Corporate Seal BY: rAn Si nature and Title: SURETY Selective Insurance Company of America (Seal) Surety's Name and Corporate Seal / By: Signature and Title: Marvala Erinkitola, Attorney -In --Fact (Attach Power of Attorney) ITB 17-PW09 15 1 P a - r 4pz�- Attest. Attest: } Signature and Title: Signature and Title: Melissa Potts, ttomey-In-Fact (1) Above addresses are to be used for giving any notice required by the terms of this Bid Bond. (2) Any singular reference to Bidder, Surety, the City or any other parfy shall be considered plural where applicable. 1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to pay to the City upon Default of Bidder the penal sum set forth on the face of this Bond. 2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension of that time agreed to in writing by the City) the executed Agreement required by the Bidding Documents and any performance and payment Bonds required by the Bidding Documents. 3. This obligation shall be null and void if: 3.1 The City accepts Bidder's Bid and Bidder delivers within the time required by the Bidding Documents (or any extension of that time agreed to in writing by the City) the executed Agreement required by the Bidding Documents and any performance and payment Bonds required by the Bidding Documents; or 3.2 All Bids are rejected by the City; or 3.3 The City fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or any extension of that time agreed to in writing by Bidder and, if applicable, consented to by Surety when required by paragraph 5 hereof). 4. Payment under this Bond will be due and payable upon Default by Bidder within 30 calendar days after receipt by Bidder and Surety of a written Notice of Default from the City, which Notice will be given with reasonable promptness and will identify this Bond and the Project and include a statement of the amount due. 5. Surety waives notice of, as well as any and all defenses based on or arising out of, any time extension to issue a Notice of Award agreed to in writing by the City and Bidder, provided that the total time, including extensions, for issuing a Notice of Award shall not in the aggregate exceed 120 days from Bid due date without Surety's written consent. 6. No suit or action shall be commenced under this Bond either prior to 30 calendar days after the Notice of Default required in paragraph 4 above is ITB 17-PW09 16 1 P a � c received by Bidder and Surety or later than one year after Bid due date. 7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the State of Georgia. 8, notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier or by United States Registered or Certified Mail, return receipt requested, postage pre -paid, and shall be deemed to be effective upon receipt by the party concerned. 9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent or representative who executed this Bond on behalf of Surety to execute, seal and deliver such Bond and bind the Surety thereby. 10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bond conflicts with any applicable statute, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect. 11. The term "Bid" as used herein includes a Bid, offer or proposal, as applicable under the particular circumstances. 12. The terms of this Bid Bond shall be governed by the laws of the State of Georgia. ITB 17-PW09 17 111 c s� O U Q W U 4* SELECTIVE ° � Selective Insurance Company of America 40 Wantage Avenue Branchville, New Jersey 07890 BondNoX 1189456 973-948-3000 POWER OF ATTORNEY Public Bid SELECTIVE INSURANCE COMPANY OF AMERICA, a New Jersey corporation having its principal office at 40 Wantage Avenue, in Branchville, State of New Jersey ("SICA"), pursuant to Article VII, Section 1 of its By -Laws, which state in pertinent part: The Chairman of the Board, President, Chief Executive Officer, any Executive Vice President, any Senior Vice President or any Corporate Secretary may, from time to time, appoint attorneys in fact, and agents to act for and on behalf of the Corporation and they may give such appointee such authority, as his/her certificate of authority may prescribe, to sign with the Corporation's name and seal with the Corporation's seal, bonds, recognizances, contracts of indemnity and other writings obligatory in the nature of a bond, recognizance or conditional undertaking, and any of said Officers may, at any time, remove any such appointee and revoke the power and authority given him/her. does hereby appoint Marvala Erinkitola , its true and lawful attomey(s)-in-fact, full authority to execute on SICA's behalf fidelity and surety bonds or undertakings and other documents of a similar character issued by SICA in the course of its business, and to bind SICA thereby as fully as if such instruments had been duly executed by SICA's regularly elected officers at its principal office, in amounts or penalties not exceeding the sum of: One Hundred Eighty Thousand Dollars ($180,000.00) Signed this 25th day of July , 2017 SELECTIVE INSURANCE COMPANY OF , SEAL By'—�./ z6 Bnan C. Sarisky �n �� Its SVP, Strategic Business Units, Commer ' t EF1 STATE OF NEW JERSEY: :ss. Branchville COUNTY OF SUSSEX On this 25th day of July , 2017 before me, the undersigned officer, personally appeared Brian C,,$asisky, who acknowledged himself to be the Sr. Vice President of SICA, and that he, as such Sr. Vice President, beir>g � Kef�''' do, executed the foregoing instrument for the purposes therein contained, by signing the name of the c { as Sr. Vice President and that the same was his free act and deed the free act and deed of SICA. = Cl.' RyOTA,gj to Charlene Klmble- Notary Public of New Jersey My CoMMUon ExpiM $1212421 Notary Public The power of attorney is signed and sealed by facsimile under and by the authority of the following Res olutiofi 'adalhl�'d by the Board of Directors of SICA at a meeting duly called and held on the 6th of February 1987, to wit: "RESOLVED, the Board of Directors of Selective Insurance Company of America authorizes and approves the use of a facsimile corporate seal, facsimile signatures of corporate officers and notarial acknowledgements thereof on powers of attorney for the execution of bonds, recognizances, contracts of indemnity and other writing obligatory in the nature of a bond, recognizance or conditional undertaking." CERTIFICATION ��p�Ci» cc I do hereby certify as SICA's Corporate Secretary that the foregoing extract of SICA's By -Laws and Reso C'{, force and effect and this Power of Attorney issued pursuant to and in accordance with the By -Laws is val' a SEAL to Signed this 25th day of July 2017 ,� ,�r` "` ``� ,-,, 1 1926 I Echael H. Lanza, SICA Corporate ecretary�-'�, Important Notice: If the bond number embedded within the Notary Seal does not match the number in the upper B91 (4-14) right-hand corner of this Power of Attorney, contact us at 973-948-3000. HOME OF'-: ' C L M L t ESTABLISHED 2006 [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] QUALIFICATIONS SIGNATURE AND CERTIFICATION I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer. I further certify that the provisions of the Official Code of Georgia Annotated, including but not limited to Title 32, Chapter 4, Article 4, Part 2 and Sections 45-10-20 et seq. have not been violated and willpot be violated in any respect. Authorized Sig Print/Type Name Brad Horne Print/Type Company Name Here Bayne Development Group, LLC CORPORATE CERTIFICATE I, Brad Horne , certify that I am the Secretary of the Corporation named as Contractor in the foregoing bid; that _Bayne Development Group, LLC who signed said bid in behalf of the Contractor, was then (title) CEO /President of said Corporation; that said bid was duly signed for and in behalf of said Corporation by authority of its Board of Directors, and is within the scope of its corporate powers; that said Corporation is organized under the laws of the State of Georgia This 25th day of July , 20 17 (Seal) (Signature) ITB 17-PW09 18 110 r HOME OF , ;;M "• i : i . M. ESTABLISHED 2006 [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] LIST OF SUBCONTRACTORS Ido x , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors: Company Name: American Fire Training Systems, Inc. ITB 17-PWO9 1911") ," c HOME OF 'i �: C..:•.::..:::. ' MJL1`(-)N`*%. ESTAB1.i5HED 2006 [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] EXHIBIT " " CONTRACTOR AFFIDAVIT AND AGREEMENT STATE OF GEORGIA CITY OF MILTON By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A.§ 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: 432033 eVerify Number 7/15/11 Date of Authorization Bayne Development Group, LLC Name of Contractor Mobile Fire Trainina Unit Name of Project City of Milton Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on Jud_, 25, 2017 in w aj- ,-(city), GA (state)., SitInature of Authorized Officer or Agent Brad Horne Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF JO�A_ 2011-. ` q r t� aOTAgy 9m = 4 Z �hjl�lTAA•YwSEr4L]"' r LLQ s. iOUEi: �G o : cc Zy ��GG U�8S .••.• ��\\ My Com i q ITB 17-PW09 201 1' ii ;u c HOME OF'.:'.- i , i..�m 1. - ) E STAB LIS II ED 2006 [BlIDDERS MUST RETURN THIIS FORRA,'0TH! SOD RESPONSE] DISCLOSURE FORM This form is for disclosure of campaign contributions and family member relations with City of Milton officials/employees. Please complete this form and return as part of your bid package when it is submitted. • - of Bidder Rayne D- - ••u-nt (-,rr)tjp., Name and the official position of the Milton Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.) List the dollar amount/value and description of each campaign contribution made over the past two (2) years by the Applicant/Opponent to the named Milton Official. Amount/Value Description Please list any family member that is currently (or has been employed within the last 9 months) by the City of Milton and your relation: ITB 17-PW09 211 P a r ACCM& CERTIFICATE OF LIABILITY i INSU NCE DATE(MM/DDIYYYY) CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, 7/31/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. if SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONT NAMEACT Kelley McClellan Brand and Britt Insurance Agency PNONE .(770)963-6427 FAx A1C No: (770)995-0192 E-MAIL ADDRESS: kmcclellan@brandandbritt.com 20 Grayson New Hope Road Suite A INSURERS AFFORDING COVERAGE NAIC # INSURER A:Bui lders Insurance 10704 Grayson GA 30017 INSURED INSURER B:Auto-Owners Insurance Co 18988 Bayne Development Group, LLC INSURER C 49 Piedmont Drive Suite 107 INSURER D: INSURER E : 1/30/2018 winder GA 30680 INSURERF: COVERAGES CERTIFICATE NUMBER -17/18 RFVISinN N"MRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE J UBR POLICY NUMBER MMIDDY MM/DEFF D/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE ❑X OCCUR EACH OCCURRENCE $ 1,000,000 DA AGE 0 REN D 100, 000 PREMISES Ea occurrence $ MED EXP (Any one person) $ 5,000 X Y GLP-0187196-02 1/30/2017 1/30/2018 PERSONAL &ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: X POLICY PRO- JECT ❑ LOC GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OPAGG $ 2,000,000 $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident 1,000,000 BODILY INJURY (Per person) $ B X ANY AUTO AUTOS SCHEDULED AUTOS AUTOS X Y 49-767342-00 4/7/2017 4/7/2018 BODILY INJURY Per accident) $ ( NON -OWNED HIRED AUTOS AUTOS PROPERTY DAMAGE $ Per, accident Underinsured motorist $ 1,000,000 X UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 4,000,000 AGGREGATE $ 4,000,000 A EXCESS LAB I CLAIMS -MADE DED I X I RETENTION$ 10,000 $ X Y UMB 023317900 1/30/2017 1/30/2016 A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? El (Mandatory in NH) N I A y NCV -0187189-03 1/30/2017 1/30/2018 X PER OTH- STATUTE ER E.L. EACH ACCIDENT $ 11000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under E.L. DISEASE - POLICY LIMIT $ 11000,000 DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space is required) project: City of Milton, Mobile Fire Training Unit CERTIFICATE HOLDER CANCELLATION ACORD 25 (2014/01) INS025 (201401) ©1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City Of Milton THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Public Works Department ACCORDANCE WITH THE POLICY PROVISIONS. 2006 Heritage Walk AUTHORIZED REPRESENTATIVE Milton, GA 30004 K McClellan/KMCCLE��'� ACORD 25 (2014/01) INS025 (201401) ©1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD "EXHIBIT C" See Exhibit A "EXHIBITS D.1 AND D.2" Bond Number: B 1189456 "EXHIBIT D.V CITY OF MILTON, GEORGIA KNOW ALL MEN BY THESE PRESENTS THAT Bayne Development Group, LLC (as CONTRACTOR, hereinafter referred to as the "Principal), and Selective Insurance Company of America (as SURETY COMPANY, hereinafter referred to as the "CONTRACTOR'S SURETY"), are held and firmly bound unto City of Milton, Georgia (as OWNER, hereinafter referred to as the "City"), for the use and benefit of the City, in the sum of One Hundred Sixty-five Thousand Dollars ($165,000.00) lawful money of the United States of America, for the payment of which the Principal and the Contractor's Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered, or is about to enter, into a certain written agreement with the City for the construction of a project known as Mobile Fire Training Unit (ITB 17-PW09), (hereinafter referred to as "the PROJECT"), which agreement is incorporated herein by reference in its entirety (hereinafter referred to as the "CONTRACT"). NOW THEREFORE, the conditions of this obligation are as follows: 1. That if the Principal shall fully and completely perform each and all of the terms, provisions and requirements of the Contract, including and during the period of any warranties or guarantees required thereunder, and all modifications, amendments, changes, deletions, additions, and alterations thereto that may hereafter be made, and if the Principal and the Contractor's Surety shall indemnify and hold harmless the City from any and all losses, liability and damages, claims, judgments, liens, costs and fees of every description, including but not limited to, any damages for delay, which the City may incur, sustain or suffer by reason of the failure or default on the part of the Principal in the performance of any and all of the terms, provisions, and requirements of the Contract, including all modifications, amendments, changes, deletions, additions, and alterations thereto, and any warranties or guarantees required thereunder, then this obligation shall be void; otherwise to remain in full force and effect; 2. In the event of a failure of performance of the Contract by the Principal, which shall include, but not be limited to, any breach or default of the Contract: a. The Contractor's Surety shall commence performance of its obligations and undertakings under this Bond no later than thirty (30) calendar days after written notice from the City to the Contractor's Surety; and b. The means, method or procedure by which the Contractor's Surety undertakes to perform its obligations under this Bond shall be subject to the advance written approval of the City. The Contractor's Surety hereby waives notice of any and all modifications, omissions, additions, changes, and advance payments or deferred payments in or about the Contract, and agrees that the obligations undertaken by this Bond shall not be impaired in any manner by reason of any such modifications, omissions, additions, changes, and advance payments or deferred payments. The Parties further expressly agree that any action on this Bond may be brought within the time allowed by Georgia law for suit on contracts under seal. IN WITNESS WBEREOF, the Principal and Contractor's Surety have hereunto affixed their corporate seals and caused this obligation to be signed by their duly authorized officers or attorneys -in -fact, as set forth below. Attest: (signature) (print) Title:�� Date: CONTRACTOR ("Principal"): Bayne Development Group, LLC By: (signature) -(print) Title: Date: � 2 7 CONTRACTOR'S SURETY: Selective Insurance Company of America �) n By: Ae Marvala Erinkitola Title: Attorney -In -Fact Attest: Date: �gnature} Melissa Potts (print) Title: Attorney -In -Fact Date: e1 -z3 l 1�I Founders Insurance Group, LLC 8358 Main Street Woodstock, GA 30188 (ATTACH SURETY'S POWER OF ATTORNEY) (pmt) (SEAL) Bond Number: B 1189456 "EXHIBIT D.2" PAYMENT BOND CITY OF MILTON, GEORGIA KNOW ALL MEN BY THESE PRESENTS THAT Bayne Development Group, LLC (as CONTRACTOR, hereinafter referred to as the "Principal"), and Selective Insurance Company of America (as SURETY COMPANY, hereinafter referred to as the "CONTRACTOR'S SURETY"), are held and firmly bound unto City of Milton, Georgia (as OWNER, hereinafter referred to as the "City"), for the use and benefit of any "Claimant," as hereinafter defined, in the sum of One Hundred Sixty-five Thousand Dollars ($165,000.00) lawful money of the United States of America, for the payment of which the Principal and the Contractor's Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered, or is about to enter, into a certain written agreement with the City for the construction of a project known as Mobile Fire Training Unit (ITB 17-PW09), (hereinafter referred to as "the PROJECT"), which agreement is incorporated herein by reference in its entirety (hereinafter referred to as the "CONTRACT"). NOW THEREFORE, the condition of this obligation is such that if the Principal shall promptly make payment to any Claimant, as hereinafter defined, for all labor, services, and materials used or reasonably required for use in the performance of the Contract, then this obligation shall be void; otherwise to remain in full force and effect. A "Claimant" shall be defined herein as any Subcontractor, person, Party, partnership, corporation, or other entity furnishing labor, services, or materials used or reasonably required for use in the performance of the Contract, without regard to whether such labor, services, or materials were sold, leased, or rented, and without regard to whether such Claimant is or is not in privity of the Contract with the Principal or any Subcontractor performing Work on the Project. In the event of any claim made by the Claimant against the City, or the filing of a Lien against the property of the City affected by the Contract, the Contractor's Surety shall either settle or resolve the Claim and shall remove any such Lien by bond or otherwise as provided in the Contract. The Parties further expressly agree that any action on this Bond may be brought within the time allowed by Georgia law for suit on contracts under seal. IN WITNESS WHEREOF, the Principal and Contractor's Surety have hereunto affixed their corporate seals and caused this obligation to be signed by their duly authorized officers, as set forth below. [SIGNATURES ON FOLLOWING PAGE] Agpt: (�I /r (signature) V► I�/I (printed) Title: , of Date: 123/4 Melissa Potts Title: Attorney -In -Fact Date: co ( ( l—I (printed) CONTRACTOR: Bayne Development Group, LLC By: 4 a (signature) /�✓' l{ �c (printed) Title: (SAI.) Date: CONTRACTOR'S SURETY: Selective In uranccee'Company of America By: ($ibnature) Marvala Erinkitola Title: Attorney -In -Fact Date: Z �� (printed) (SEAL) Founders Insurance Group, LLC 8358 Main Street Woodstock, GA 30188 (ATTACH SURETY'S POWER OF ATTORNEY) 14Y S LE TI E O Selective Insurance Company of America 40 Wantage Avenue Branchville, New Jersey 07890 BondNo.B 1189456 973-948-3000 POWER OF ATTORNEY Class B Performance Bond SELECTIVE INSURANCE COMPANY OF AMERICA, a New Jersey corporation having its principal office at 40 Wantage Avenue, in Branchville, State of New Jersey ("SICA"), pursuant to Article VII, Section 1 of its By -Laws, which state in pertinent part: The Chairman of the Board, President, Chief Executive Officer, any Executive Vice President, any Senior Vice President or any Corporate Secretary may, from time to time, appoint attorneys in fact, and agents to act for and on behalf of the Corporation and they may give such appointee such authority, as his/her certificate of authority may prescribe, to sign with the Corporation's name and seal with the Corporation's seal, bonds, recognizances, contracts of indemnity and other writings obligatory in the nature of a bond, recognizance or conditional undertaking, and any of said Officers may, at any time, remove any such appointee and revoke the power and authority given him/her. does hereby appoint Marvala Erinkitola , its true and lawful attomey(s)-in-fact, full authority to execute on SICA's behalf fidelity and surety bonds or undertakings and other documents of a similar character issued by SICA in the course of its business, and to bind SICA thereby as fully as if such instruments had been duly executed by SICA's regularly elected officers at its principal office, in amounts or penalties not exceeding the sum of: One Hundred Sixty Five Thousand Dollars ($165,000.00) Signed this 22nd day of August , 2017 SELECTIVE INSURANCE COMPANY OF Brian C. Sarisky Its SVP, Strategic Business Units, STATE OF NEW JERSEY: :ss. Branchville COUNTY OF SUSSEX SEAL On this 22nd day of August , 2017 before me, the undersigned officer, personally appeared Brian Cs,$arisky, who It acknowledged himself to be the Sr. Vice President of SICA, and that he, as such Sr. Vice President, being do, executed the foregoing instrument for the purposes therein contained, by signing the name of the c Ipy as Sr. Vice President and that the same was his free act and deed and the free act and deed of SICA. G; 1�C3jA+9y Charlene 10mble- Notary Public of New Jersey My Commission Expires M21 Notary Public ,4p",,'►ti The power of attorney is signed and sealed by facsimile under and by the authority of the following Resolution gado d by the Board of Directors of SICA at a meeting duly called and held on the 6th of February 1987, to wit: "RESOLVED, the Board of Directors of Selective Insurance Company of America authorizes and approves the use of a facsimile corporate seal, facsimile signatures of corporate officers and notarial acknowledgements thereof on powers of attorney for the execution of bonds, recognizances, contracts of indemnity and other writing obligatory in the nature of a bond, recognizance or conditional undertaking." CERTIFICATION Ro I do hereby certify as SICA's Corporate Secretary that the foregoing extract of SICA's By -Laws and Reso� h force and effect and this Power of Attorney issued pursuant to and in accordance with the By -Laws is val mfr SEAT Signed this 22nd day of August 2017 �7j \\ 1,26 H. Lanza, SICA Important Notice: If the bond number embedded within the Notary Seal does not match the number in the upper �B91 (4-14) right-hand corner of this Power of Attorney, contact us at 973-948-3000. "EXHIBIT E" NONCOLLUSION AFFIDAVIT OF PRIME BIDDER STATE OF L COUNTY OF or� "C)� rt— , being first duly sworn, deposes and says that: (1) He is -- C'-1, 4 17�C �-- (Owner, Partner, Officer, Representative, or Agent) of Bayne Development Group, LLC (the "Bidder) that has submitted the attached Bid; (2) He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; (3) Such Bid is genuine and is not a collusive of sham Bid; (4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, included in this affidavit, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit or cost element of the Bid price of any other Bidder or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Milton or any person interested in the proposed Contract; and, (5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this Affiant. (6) Bidder has not directly or ipdiYecny violated any law, ordinance or regulation related to the Bid. SUBSCRIBED AND RN BEFORE Signature u orized Officer or Agent E ON THIS THEDAY OF r e - cEo -Nfs oenf , 20 Printed Name and Title of Authorized Officer or Agent Ootaryy Public [NOTARY SEAL] My, ommisssiiion Expires: avq,`no�i ��►"sN Cip ,#PTA 9* 7 .rOi t a o0; "EXHIBIT F" FINAL AFFIDAVIT STATE OF CYN -01' It COUNTY OF TO CITY OF MILTON, GEORGIA I, �`l nri Ra ne, , hereby certify that all suppliers of materials, equipment and service, subcontractors, mechanics, and laborers employed by Bayne Development Group, LLC or any of its subcontractors in connection with the Construction and Installation of a Mobile Fire Trainin Unit for City of Milton, Georgia have been paid and satisfied in full as of Al Int I 20 } , and that there are no outstandin obligati s or claims of any kind for the ilayment of which City of Milton, Georgia on a e ed project might be liable, or subject to, in any lawful proceeding at law or in Sign U0 -sofa } Title Personally appeared before me this Aidayof , 2011 , who under oath deposes and says that he is of the firm of Bayne Development Group, LLC, that he has read the above statement, and that to the best of his knowledge and belief same is an exact true statement. 1 Notary Public i [NOTARY SEAL) ���,��j►EA BIf/,9 �,, My Commission Expires �,pTti9y —IM n= �A�o � , � I�V.L�C� '°IBL � V 1(1`,`�� "EXHIBIT G.1" STATE OF ILL COUNTY OF CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use, and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period, and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number I I � C�--)l I I Date of Authorization Bayne Development Group, LLC Name of Contractor Mobile Fire Training Unit Name of Project City of Milton, Georgia Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Execut _d on , 20� in Vl` (city), 1 tate). Signa re o Authorized Officer or Agent 'fir o6 in Dc-- cF _-ou+rn Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND S ORN BEFORE E ON THIS THE DAY OF 20,]. AA LAZ Public ����,IER otary ��� .��... as�ON .0 [NOTARY SEAL] OpIA/?y My ommi sion Ex ires: Z 99 '°Ue4 Q 06. COUN'� ��I/III111�1� "EXHIBIT G.2" SUBCON'T'RACTOR AFFIDAVIT STATE' OF _ --�- `V 1001 COUNTY OI' ( z) " By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § I3-10- 91, stating affirmatively that the individual, film or corporation which is engaged in the physical performance of services under a contract with Bayne Development Group, LLC on behalf of the City of Milton has registered with, is authorized to use, and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established iii O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub -subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b), Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub -subcontractor to the contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice that a sub -subcontractor has received an affidavit from any other contracted sub -subcontractor, the undersigned subcontractor must forward, within five (5) business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as fo ll o w s,. I hereby declare under penalty of perjury that the Federal Work Authorization User• Identification foregoing is true and correct. Number --..L_ 21-L_--2__ Date of Authorization Name of Subcontractor Mobile Fire Training Unit 4- Name of Project�,� City of Milton Georgia Name of Public Employer Executed on i2 �_ 012 inLC.�• er y)? (state). e �� �i kc� -� Signature of " uthorized mor Agent Printed Nance u Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME {'N �r-ms 'YAR �...2 my Oil ,201 L!.en Jt NOTARY PUBLIC (NOTARY ALJ OFFICIAL DEBRA L ULLRICH My Commission E rCNOTARY PUBLIC - STATE OF ILLINOIS htY COMMISSION EXPtRES.02108f2tI I / "EXHIBIT H" Please see Exhibit "A" "EXHIBIT I" ADDITIONAL PAYMENT TERMS A. Defined Terms. Terms used in this Agreement shall have their ordinary meaning, unless otherwise defined below or elsewhere in the Contract Documents. (i) "Substantial Completion" means when the Work or designated portion thereof is complete in accordance with the Contract Documents so that any remaining Work includes only (1) Minor Items that can be completed or corrected within the following thirty (30) calendar days, (2) Permitted Incomplete Work that will be completed by the date agreed upon by the Parties, and (3) any Warranty Work. Substantial Completion shall require complete operation of all applicable building systems including, but not limited to, mechanical, electrical, plumbing, fire protection, fire alarm, telecom, data, security, elevators, life safety, and accessibility (if any). (ii) "Minor Item" means a portion or element of the Work that can be totally complete within thirty (30) calendar days. (iii) "Permitted Incomplete Work" means Work that is incomplete through no fault of the Contractor, as determined by the City in its sole discretion. (iv) "Final Completion" means when the Work has been completed in accordance with terms and conditions of the Contract Documents. B. Payment for Work Completed and Costs Incurred. City agrees to pay the Contractor for the Work performed and costs incurred by Contractor upon certification by the Contract Administrator and the City that the Work was actually performed and costs actually incurred in accordance with this Agreement. Payment shall be based on the value of the Work completed, as provided in the Contract Documents, plus the value of materials and equipment suitably stored, insured, and protected at the construction site, and, only if approved in writing by the City (which approval shall be given at the sole discretion of the City), such materials and equipment suitably stored, insured, and protected off site at a location approved by the City in writing, less retainage (as described below). Compensation for Work performed and reimbursement for costs incurred shall be paid to the Contractor upon receipt and approval by the City of invoices setting forth in detail the Work performed and costs incurred, along with all supporting documents required by the Contract Documents or requested by the City to process the invoice. Invoices shall be submitted on a monthly basis, and such invoices shall reflect costs incurred versus costs budgeted. Each invoice shall be accompanied by an Interim Waiver and Release upon Payment (or a Waiver and Release upon final payment in the case of the invoice for final payment) procured by the Contractor from all subcontractors in accordance with O.C.G.A. § 44-14-366. The City shall pay the Contractor within thirty (30) calendar days after approval of the invoice by City staff, less any retainage as described in Section D below. No payments will be made for unauthorized work. Payment will be sent to the designated address by U. S. Mail only; payment will not be hand -delivered, though the Contractor may arrange to pick up payments directly from the City or may make written requests for the City to deliver payments to the Contractor by Federal Express delivery at the Contractor's expense. C. Evaluation of Payment Requests. The Contract Administrator will evaluate the Contractor's applications for payment and will either issue to the City a Certificate for Payment (with a copy of the Contractor's application for payment) for such amount as the Contract Administrator determines is properly due, or notify the Contractor and City in writing of the Contract Administrator's reasons for withholding certification in whole or in part. The Contract Administrator may reject Work that does not conform to the Contract Documents and may withhold a Certificate of Payment in whole or in part, to the extent reasonably necessary to protect the City. When the reasons for withholding certification are removed, certification will be made for amounts previously withheld. Even following a Certificate of Payment, the City shall have the right to refuse payment of any invoice or part thereof that is not properly supported, or where requests for payment for Work or costs are in excess of the actual Work performed or costs incurred, or where the Work product provided is unacceptable or not in conformity with the Contract Documents, as determined by the City in its sole discretion. The City shall pay each such invoice or portion thereof as approved, provided that neither the approval or payment of any such invoice, nor partial or entire use or occupancy of the Project by the City, shall be considered to be evidence of performance by the Contractor to the point indicated by such invoice, or of receipt or acceptance by the City of Work covered by such invoice, where such work is not in accordance with the Contract Documents. D. Final Payment and Retainage. The City and Contractor shall comply with the provisions of O.C.G.A. § 13-10-80. The Contractor through each invoice may request payment of no more than ninety percent (90%) of that portion of the Work completed during the term covered by such invoice until fifty percent (50%) of the Maximum Contract Price, as may be adjusted, is due and the manner of completion of the Work and its progress are reasonably satisfactory to the City. Payment for the remaining ten percent (10%) of Work completed and covered by such invoices shall be retained by the City until Substantial Completion. Once fifty percent (50%) of the Maximum Contract Price, as may be adjusted, is due and the manner of completion of the Work and its progress are reasonably satisfactory to the City, no additional retainage shall be withheld, except as provided below. All amounts retained by the City shall be held as a lump sum until Substantial Completion of the Work, regardless of earlier completion of individual component(s) of the Work; provided, however, that, at the discretion of the City and with the written approval of the Contractor, the retainage of each subcontractor may be released separately as the subcontractor completes his or her work. If, after discontinuing the retention, the City determines that the Work is unsatisfactory or has fallen behind schedule, retention may be resumed at the previous level. If retention is resumed by the City, the Contractor and subcontractors shall be entitled to resume withholding retainage accordingly. At Substantial Completion of the Work and as the Contract Administrator determines the Work to be reasonably satisfactory, the City shall, within 30 days after the invoice and other appropriate documentation as may be required by the Contract Documents are provided to the City, pay the retainage to the Contractor. If at that time there are any remaining incomplete Minor Items or Permitted Incomplete Work, an amount equal to 200 percent of the value of each Minor Item or Permitted Incomplete Work, as determined by the Contract Administrator in its sole discretion, shall be withheld until such item, items or work are completed. The reduced retainage shall be shared by the Contractor and subcontractors as their interests may appear. The Contractor shall, within ten (10) days from its receipt of retainage from the City, pass through payments to subcontractors and shall reduce each subcontractor's retainage in the same manner as the Contractor's retainage is reduced by the City; provided, however, that the value of each subcontractor's work complete and in place equals fifty percent (50%) of his or her subcontract value, including approved Change Orders and other additions to the subcontract value; provided, further, that the work of the subcontractor is proceeding satisfactorily and the subcontractor has provided or provides such satisfactory reasonable assurances of continued performance and financial responsibility to complete his or her work including any warranty work as the Contractor in his or her reasonable discretion may require, including, but not limited to, a payment and performance bond. The subcontractor shall, within ten (10) days from the subcontractor's receipt of retainage from the Contractor, pass through payments to lower tier subcontractors and shall reduce each lower tier subcontractor's retainage in the same manner as the subcontractor's retainage is reduced by the Contractor; provided, however, that the value of each lower tier subcontractor's work complete and in place equals fifty percent (50%) of his or her subcontract value, including approved Change Orders and other additions to the subcontract value; provided, further, that the work of the lower tier subcontractor is proceeding satisfactorily and the lower tier subcontractor has provided or provides such satisfactory reasonable assurances of continued performance and financial responsibility to complete his or her work including any warranty work as the subcontractor in his or her reasonable discretion may require, including, but not limited to, a payment and performance bond. Final payment of any retained amounts to the Contractor shall be made after certification by the Contract Administrator that the Work has been satisfactorily completed and is accepted in accordance with the Agreement and Contract Documents. Neither final payment nor any remaining retainage shall become due until the Contractor submits to the Contract Administrator (1) an affidavit that payrolls, bills for materials and equipment, and other indebtedness connected with the Work for which the City or City property might be responsible or encumbered (less amounts withheld by City) have been paid or otherwise satisfied, (2) a certificate evidencing that insurance, required by the Contract Documents to remain in force after final payment, is currently in effect and will not be canceled or allowed to expire until at least thirty (30) calendar days prior written notice has been given to the City; (3) a written statement that the Contractor knows of no substantial reason that the insurance will not be renewable to cover the period required by the Contract Documents, (4) consent of surety, if any, to final payment, (5) a release or waiver of liens, claims, security interests, and encumbrances by all subcontractors and material suppliers, and (6), if required by the City, other data establishing payment or satisfaction of obligations, such as receipts, to the extent and in such form as may be designated by the City. If a subcontractor or material supplier refuses to furnish a release or waiver as required by the City, the Contractor may furnish a bond satisfactory to the City to indemnify the City against such lien. If such lien remains unsatisfied after payments are made, the Contractor shall refund to the City all money that the City may be compelled to pay in discharging such lien, including all costs and reasonable attorneys' fees. Acceptance of final payment by the Contractor, a subcontractor or material supplier shall constitute a waiver of claims by that payee, except those claims previously made in writing and identified by that payee as unsettled at the time of final application for payment. "EXHIBIT P KEY PERSONNEL Cik1 "EXHIBIT K" THE CITY WILL BE ADMINISTERING THE CONTRACT ITSELF "EXHIBIT V Please see Exhibit "A" for specific requirements of construction. "EXHIBIT M" "EXHIBIT N" 't MILTON ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE:S tember 7, 2017 FROM: Steven Krokoff, City Manager AGENDA ITEM: Consideration of a Resolution of the City of Milton, Georgia Enacting an Emergency Moratorium to Bar Until October 17, 2017, the Acceptance of Applications for Concept Plan Approval and Applications for Issuance of Land Disturbance Permits for Residential Development of Property in the T-6 Transect Zone within the Deerfield Form Based Code District. MEETING DATE: Monday, September 11, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (,KAPPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (,rYES () NO CITY ATTORNEY REVIEW REQUIRED: ().,'ES () NO APPROVAL BY CITY ATTORNEY: (,APPROVED () NOT APPROVED PLACED ON AGENDA FOR: 09 I t# /zol -7 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 1 A RESOLUTION OF THE CITY OF MILTON, GEORGIA ENACTING AN EMERGENCY MORATORIUM TO BAR UNTIL OCTOBER 17, 2017, THE ACCEPTANCE OF APPLICATIONS FOR CONCEPT PLAN APPROVAL AND APPLICATIONS FOR ISSUANCE OF LAND DISTURBANCE PERMITS FOR RESIDENTIAL DEVELOPMENT OF PROPERTY IN THE T-6 TRANSECT ZONE WITHIN THE DEERFIELD FORM BASED CODE DISTRICT WHEREAS, the Section 1.12(b)(26) of the Charter of the City of Milton, Georgia (“City”) empowers the City to regulate development within the City limits through zoning; and WHEREAS, Chapter 64 of the current Code of the City of Milton, Georgia (“zoning ordinance”) divides property within the City into various districts, and regulates the use and development of property based on the district to which the property is designated; and WHEREAS, the City Council has asked the Community Development department to consider changes to the development standards and requirements for the Deerfield Form Based Code District (“Deerfield District”); and WHEREAS, the City Council intends to consider amendments to the zoning ordinance with respect to possible changes to the standards and requirements for the Deerfield District; and WHEREAS, the Georgia Supreme Court has held that a moratorium with respect to application of a zoning ordinance may be put in place for a reasonable period of time without the necessity of complying with the notice requirements of the Georgia Zoning Procedures Law (“ZPL”); and WHEREAS, the City finds a moratorium barring until October 17, 2017, the acceptance of applications for concept plan approval and applications for issuance of land disturbance permits for residential development of property located in the T-6 Transect Zone within the Deerfield District, to be reasonably necessary, the least restrictive means available, a reasonable exercise of the City’s police power, and in the best interests of the public health, safety, and welfare; NOW, THEREFORE IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF MILTON, GEORGIA that: 1. The City does hereby enact a moratorium to bar until October 17, 2017, the acceptance of applications for concept plan approval and applications for issuance of land disturbance permits for residential development of property located in the T-6 Transect Zone within the Deerfield District, in order to consider a longer moratorium after a public hearing and to consider amendment of the zoning ordinance with respect to standards and requirements for the Deerfield District. 2. The moratorium imposed by this Resolution shall terminate on the earliest date of (1) October 17, 2017; (2) approval by the City Council of an additional moratorium after a public hearing; or (3) the adoption of an amendment to the zoning ordinance with respect to the standards and requirements for the Deerfield District. 2 3. The moratorium imposed herein does not limit the ability to submit applications for concept plan approval or for issuance of land disturbance permits for property located outside of the T-6 Transect Zone in the Deerfield District or to property located outside of the Deerfield District, or to development other than residential development. 4. The moratorium imposed herein does not limit the ability of any property owner to develop their land in accordance with previously submitted applications or approvals. This Resolution shall be effective upon a majority vote by the City Council as ratified by the Mayor of the City of Milton, Georgia. SO RESOLVED, the public’s health, safety, and welfare demanding it, this 11th day of September, 2017. _____________________________ Joe Lockwood, Mayor Attest: ______________________________ (SEAL) Sudie Gordon, City Clerk