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Agenda Packet CC - 09/25/2017 - City Council Meeting Agenda Packet
2006 HERITAGE WALK, MILTON, GA 30004 ǀ 678.242.2500 ǀ WWW.CITYOFMILTONGA.US Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. Joe Lockwood, Mayor CITY COUNCIL Karen Thurman Matt Kunz Bill Lusk Burt Hewitt Joe Longoria Rick Mohrig CITY COUNCIL CHAMBERS City Hall Monday, September 25, 2017 Regular Council Meeting Agenda 6:00 PM INVOCATION – Pastor Jerry Dockery Crabapple First Baptist Church, Milton , Georgia CALL TO ORDER 1) ROLL CALL 2) PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood) 3) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 17-239) 4) PUBLIC COMMENT MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 25, 2017 Page 2 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. 5) CONSENT AGENDA 1. Approval of the Financial Statements and Investment Report for the Period Ending August 2017. (Agenda Item No. 17-240) (Bernadette Harvill, Finance Director) 2. Approval of a Professional Services Agreement between the City of Milton and Kimley-Horn and Associates, Inc. to Provide an Update to the Trail Master Plan. (Agenda Item No. 17-241) (Carter Lucas, Assistant City Manager) 3. Approval of a Professional Services Agreement between the City of Milton and Atlas Geographic Data, Inc. for GIS Cadastral Conversion Services. (Agenda Item No. 17-242) (Alicia Newberry, GIS Manager) 4. Approval of an Agreement between the City of Milton and Crabapple Merchant Association Regarding Responsibilities and Obligations Related to the Co-Hosting of Crabapple Fest. (Agenda Item No. 17-243) (Courtney Spriggs, Community Outreach Manager) 5. Approval of a Task Order to Provide Freemanville at Providence Pre- Construction Support Services. (Agenda Item No. 17-244) (Carter Lucas, Assistant City Manager) 6. Approval of the following Subdivision Plat: Name of Development / Location Action Comments / # lots Total Acres Density 13805 Cowart Road Minor Plat 3 Lots 5.60 .53 Lots / acre (Agenda Item No. 17-245) (Kathleen Field, Community Development Director) 7. Approval of an Agreement and Addendum between Fulton County and the City of Milton, Georgia for a Community Development Block Grant Program, 2017 Public Service Contract. (Agenda Item No. 17-246) (Ken Jarrard, City Attorney) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 25, 2017 Page 3 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. 6) REPORTS AND PRESENTATIONS 1. Proclamation Recognizing Cambridge Youth Lacrosse Appreciation Day. (Councilmember Bill Lusk) 7) FIRST PRESENTATION 1. Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Establish the Ad Valorem Tax Rate of the City of Milton for Fiscal Year 2017; and for Other Purposes. (Agenda Item No. 17-247) (Stacey Inglis, Assistant City Manager) 8) PUBLIC HEARING 1. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt Amendments to the Fiscal 2017 Budget for Each Fund of the City of Milton, Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 17-233) (First Presentation September 13, 2017 Regular City Council Meeting) (Bernadette Harvill, Finance Director) 2. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2018 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown In Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 17-234) (Discussed at the August 14, 2017 City Council Work Session) (First Presentation at September 13, 2017 Special Called City Council Meeting) (First Public Hearing Held September 13, 2017 Regular City Council Meeting) (Stacey Inglis, Assistant City Manager) 9) ZONING AGENDA (None) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 25, 2017 Page 4 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. 10) UNFINISHED BUSINESS 1. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt Amendments to the Fiscal 2017 Budget for Each Fund of the City of Milton, Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 17-233) (First Presentation September 13, 2017 Special Called City Council Meeting) (Public Hearing at September 25, 2017 Regular City Council Meeting) (Bernadette Harvill, Finance Director) 2. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2018 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown In Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 17-234) (Discussed at the August 14, 2017 City Council Work Session) (First Presentation at September 13, 2017 Special Called City Council Meeting) (First Public Hearing Held September 13, 2017Special Called City Council Meeting) (Second Public Hearing Held September 25, 2017 Regular City Council Meeting) (Stacey Inglis, Assistant City Manager) 11) NEW BUSINESS 1. Consideration of a Resolution and Policy of the City of Milton Authorizing Certain Expenditures for Employee Award Banquets/Luncheons and Ceremonial Retirement Items. (Agenda Item No. 17-248) (Ken Jarrard, City Attorney) 12) MAYOR AND COUNCIL REPORTS STAFF REPORTS Department Updates 1. Community Development 2. Information Technology MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 25, 2017 Page 5 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. 13) EXECUTIVE SESSION (if needed) 14) ADJOURNMENT (Agenda Item No. 17-249) MILTO-fql� ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 18, 2017 FROM: Steven Krokoff, City Manager r , AGENDA ITEM: Approval of the Financial Statements and Investment Report for the Period Ending August 2017. MEETING DATE: Monday, September 25, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (41APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES (FIGO CITY ATTORNEY REVIEW REQUIRED: () YES (' O APPROVAL BY CITY ATTORNEY: () APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: 041 Zsl got l 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 WE To: Honorable Mayor and City Council Members From: Bernadette Harvill, Finance Director Date: Submitted on September 18, 2017 for the September 25, 2017 Regular Council Meeting Agenda Item: Financial Statements and Investment Report for Period 11 – August 2017 Overview and Financial Highlights: General Fund Revenue collections for the General Fund are .30% over what is anticipated for the eleventh period of the fiscal year. Total expenditures to-date are $22,188,228 and are 10.64% less than expected for this period of the fiscal year. Capital Project Fund Expenditures within this fund continue to occur on a project-by-project basis. With a total project expenditure budget of $21,324,687, capital expenditures-to-date total $6,794,352. 1 of 13 City of Milton STATEMENT OF REVENUES & EXPENDITURES General Fund For the Period Ending August 2017 Actual Budgeted Variance over/(under)Actual Budgeted Variance over/(under) Property Tax 10,668,000 31,853 - 31,853 515,094 362,350 152,744 Motor Vehicle Tax 542,000 43,464 44,820 (1,356) 450,448 448,200 2,248 Intangible Tax 250,000 25,141 20,750 4,391 206,953 207,500 (547) Real Estate Transfer Tax 115,000 8,811 9,545 (734) 68,407 95,450 (27,043) Franchise Fees 1,915,900 22,960 22,960 - 1,446,142 1,442,587 3,555 Local Option Sales Tax 8,400,000 785,570 697,200 88,370 7,158,051 6,972,000 186,051 Alcohol Beverage Excise Tax 295,000 24,790 24,485 305 254,510 244,850 9,660 Business & Occupation Tax 650,000 3,488 - 3,488 709,145 650,000 59,145 Insurance Premium Tax 2,000,000 - - - - - - Financial Institution Tax 38,150 - - - 38,150 38,150 - Penalties & Interest 33,400 4,484 565 3,919 33,408 32,752 656 Alcohol Beverage Licenses 140,000 433 - 433 146,695 140,000 6,695 Other Non-Business Permits/Licenses 19,485 1,218 1,692 (475) 19,549 17,480 2,069 Zoning & Land Disturbance Permits 217,200 5,218 18,093 (12,875) 63,643 199,020 (135,377) Building Permits 480,000 30,332 38,400 (8,068) 344,352 432,000 (87,648) Intergovernmental Revenue - - - - - - - Other Charges for Service 519,700 20,736 16,310 4,426 450,576 471,419 (20,843) Municipal Court Fines 560,000 - 57,229 (57,229) 399,973 523,593 (123,620) Interest Earnings 30,420 7,564 2,535 5,029 71,930 27,885 44,045 Contributions & Donations 23,000 252 - 252 30,810 23,000 7,810 Other Revenue 82,230 8,674 5,224 3,451 97,160 76,890 20,270 Other Financing Sources 1,017,126 8,839 69,448 (60,609) 850,121 909,905 (59,784) Total Revenues 27,996,611 1,033,828 1,029,255 4,573 13,355,116 13,315,032 40,084 Actual Budgeted Variance over/(under)Actual Budgeted Variance over/(under) Mayor and Council 166,759 9,140 18,206 (9,066) 124,479 151,330 (26,851) City Clerk 181,077 18,487 13,760 4,727 148,917 167,716 (18,799) City Manager 691,336 47,985 53,463 (5,478) 582,403 619,357 (36,953) General Administration 72,818 5,256 3,949 1,307 72,134 68,853 3,282 Finance 452,793 28,035 28,613 (577) 391,297 413,988 (22,691) Legal 290,000 953 - 953 213,955 241,667 (27,712) Information Technology 948,414 55,833 60,281 (4,447) 879,392 868,770 10,622 Human Resources 334,445 18,258 25,173 (6,915) 239,564 301,577 (62,012) Risk Management 283,300 - - - 232,644 283,300 (50,656) General Government Buildings 474,354 23,535 30,907 (7,372) 337,774 443,382 (105,608) Communications 205,479 6,159 15,335 (9,176) 140,925 186,948 (46,023) Community Outreach & Engagement 172,443 8,302 9,715 (1,412) 144,123 162,724 (18,601) Municipal Court 298,347 24,081 22,835 1,246 246,126 266,682 (20,555) Police 4,392,507 300,737 338,132 (37,394) 3,527,838 4,032,128 (504,291) Fire 6,680,719 449,526 475,299 (25,773) 5,578,069 6,190,563 (612,494) Public Works 2,427,495 173,576 202,206 (28,630) 1,651,730 2,211,757 (560,026) Parks & Recreation 1,432,760 79,767 62,501 17,267 1,065,975 1,308,229 (242,255) Community Development 952,840 67,851 77,918 (10,068) 763,667 874,882 (111,215) Economic Development 179,869 7,924 12,928 (5,004) 163,108 166,940 (3,832) Debt Service - Capital Lease Payment 852,512 - - - 726,400 852,512 (126,112) Operating Transfers to Other Funds 5,926,518 879 879 - 4,957,707 4,957,707 - Operating Reserve 77,828 - 17,679 (17,679) - 60,064 (60,064) Total expenditures 27,494,613 1,326,284 1,469,777 (143,492)22,188,228 24,831,074 (2,642,846) Net Income/(Loss)501,998 (292,456)(8,833,112) Revenues Annual Budget Current Month Year-to-Date Operating Expenditures Annual Budget Current Month Year-to-Date 2 of 13 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Earth Day Vendor Fee 305$ -$ -$ (305)$ Hometown Jubilee Vendor Fee - - - - Interest Revenues - 1 12 12 Crabapple Fest Sponsor 8,000 - 9,000 1,000 Earth Day Sponsor 2,550 - 500 (2,050) Concert Sponsor - - - - Mayor's Run Sponsor 1,000 - - (1,000) Donations - - 371 371 T-shirt Sales - - - - Mayor's Run Reg. Fees - - 30 30 Roundup Food Sales - - - - Total revenues 11,855$ 1$ 9,913$ (1,942)$ EXPENDITURES Current: Special Events 75,065$ -$ 63,680$ 11,385$ Total Expenditures 75,065$ -$ 63,680$ 11,385$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund 10,550$ 879$ 9,671$ (879)$ Transfers in from Hotel/Motel Tax Fund 47,000 - 47,000 - Total other financing sources and uses 57,550$ 879$ 56,671$ (879)$ Net change in fund balances (5,660)$ 2,904$ Fund balances - beginning 20,961 20,961 Fund balances - ending 15,301$ 23,865$ City of Milton Special Events Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2017 3 of 13 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Cash Confiscations/State Funds -$ -$ 1,413$ 1,413$ Cash Confiscations/Fed Funds/US Marshal - - - - Cash Confiscations/Federal Funds - 842 20,263 20,263 Interest Revenues/State Funds - 2 20 20 Interest Revenues/Federal Funds - 3 26 26 Realized Gain on Investments/State Funds - - - - Budgeted Fund Balance - - - - Total revenues -$ 847$ 21,723$ 21,723$ EXPENDITURES Current: Police -$ -$ 758$ (758)$ Total Expenditures -$ -$ 758$ (758)$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ -$ Total other financing sources and uses -$ -$ -$ -$ Net change in fund balances -$ 20,965$ Fund balances - beginning 114,515 114,515 Fund balances - ending 114,515$ 135,479$ City of Milton Confiscated Assets Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2017 4 of 13 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Wireless 911 Fees 890,000$ 31,076$ 687,835$ (202,165)$ Interest Revenue - - - - Total revenues 890,000$ 31,076$ 687,835$ (202,165)$ EXPENDITURES Current: Public Safety 890,000$ 3$ 506,364$ 383,636$ Total Expenditures 890,000$ 3$ 506,364$ 383,636$ OTHER FINANCING USES Unallocated -$ -$ -$ -$ Operating Transfer Out to Capital Projects -$ -$ -$ -$ Net change in fund balances -$ 181,471$ Fund balances - beginning 3 3 Fund balances - ending 3$ 181,474$ City of Milton E-911 Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2017 5 of 13 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Taxes Hotel/Motel Taxes 67,000$ 6,628$ 63,394$ (3,606)$ Total revenues 67,000$ 6,628$ 63,394$ (3,606)$ OTHER FINANCING SOURCES/(USES) Transfers out to General Fund 20,000$ 6,628$ 16,394$ (3,606)$ Transfers out to Special Events Fund 47,000 - 47,000 - Total other financing sources and uses 67,000$ 6,628$ 63,394$ (3,606)$ Net change in fund balances -$ -$ Fund balances - beginning - - Fund balances - ending -$ -$ City of Milton Hotel/Motel Tax Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2017 6 of 13 Original Budgeted Amounts Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Charges for Service Infrastructure Maintenance Fee 95,000$ 95,000$ 34,434$ 94,110$ (890)$ Infrastructure Maint Penalty & Interest - - 46 198 198 Sidewalk Replacement Account - - - - - Paving Fund - - - 12,000 12,000 Traffic Calming - - - - - Tree Recompense - 17,000 - 17,000 - Landfill Host Fees 140,000 140,000 32,077 94,197 (45,803) HYA Fees - - - - Interest Revenue - - - 229 229 Realized Gain or Loss on Investments - - - - - Cell Tower Lease - 77,412 6,533 69,980 (7,432) Insurance Proceeds/Public Safety - - 18,219 18,219 18,219 Insurance Proceeds/Parks & Rec - - - - - Insurance Proceeds/Public Works - - - - - Atlanta HIDTA Stipend - 3,000 - 3,750 750 Capital Lease Proceeds - - - - - Total revenues 235,000$ 332,412 91,310$ 309,684$ (22,728)$ EXPENDITURES Capital Outlay City Council 1,006,589$ 1,006,589$ 14,099$ 61,975$ 944,614$ General Admin 13,762 13,762 - - 13,762 General Govt Bldg 5,021,494 5,851,494 150,000 4,962,448 889,046 Finance - - - - - IT 218,600 218,600 - 139,223 79,378 Court (1,700) - - - - Police 1,278,339 481,339 - 436,317 45,022 Fire 1,675,415 1,675,415 - 74,772 1,600,643 Public Works 7,803,020 7,803,020 21,010 566,767 7,236,253 Parks & Recreation 3,662,715 3,662,715 57,019 491,418 3,171,298 Community Development 624,753 611,753 7,981 61,434 550,319 Total Capital Outlay 21,302,987$ 21,324,687$ 250,110$ 6,794,352$ 14,530,335$ Excess of revenues over expenditures (21,067,987)$ (20,992,275) (158,800)$ (6,484,669)$ (14,553,063)$ OTHER FINANCING SOURCES/(USES) Transfers in from General Fund 5,993,380$ 5,915,968$ -$ 4,948,036$ (967,932)$ Transfers in from Capital Grant Fund 100,000 100,000 8,333 91,667 (8,333) Transfers in from E-911 Fund - - - - - Impact Fees/Law Enforcement Fund 15,557 15,557 - - (15,557) Impact Fees/Fire 89,145 89,145 - - (89,145) Impact Fees/Road 111,251 111,251 - - (111,251) Impact Fees/Park 668,123 668,123 - - (668,123) Transfer to the General Fund (243,000) (243,000) (20,250) (222,750) (20,250) Unallocated - - - - - Lease Proceeds - - - - - Proceeds of Sale of Assets - - - - Budgeted Fund Balance - - - - - Total other financing sources and uses 6,734,456$ 6,657,044 (11,917)$ 4,816,953$ (1,880,591)$ Net change in fund balances (14,333,531)$ (14,335,231) (1,667,716)$ Fund balances - beginning 14,897,782 14,897,782 14,897,782 Fund balances - ending 564,251$ 562,551$ 13,230,066$ City of Milton Capital Project Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2017 7 of 13 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Intergovernmental Revenues -$ -$ -$ - Realized Gain 17,629 29,293 29,293 Bond Proceeds - - 25,021,104 25,021,104 Total revenues -$ 17,629$ 25,050,397$ 25,050,397$ EXPENDITURES Capital Outlay Bond Principal - - - - Bond Interest - - - - Total Capital Outlay -$ -$ -$ -$ Excess of revenues over expenditures -$ 17,629$ 25,050,397$ 25,050,397$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ -$ Transfers out to General Fund - - - - Revenue Bond Proceeds - - - - Total other financing sources and uses -$ -$ -$ -$ Net change in fund balances -$ 25,050,397$ Fund balances - beginning - - Fund balances - ending -$ 25,050,397$ City of Milton Greenspace Bond Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2017 8 of 13 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Transportation Local Option Sales Tax -$ 552,104$ 2,006,041$ 2,006,041 Interest Revenues 26 102 102 Total revenues -$ 552,131$ 2,006,143$ 102$ EXPENDITURES Capital Outlay Public Works - - 13,145 (13,145) Total Capital Outlay -$ -$ 13,145$ (13,145)$ Excess of revenues over expenditures -$ 552,131$ 1,992,998$ 1,992,998$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ -$ Transfers out to General Fund - - - - Total other financing sources and uses -$ -$ -$ -$ Net change in fund balances -$ 1,992,998$ Fund balances - beginning - - Fund balances - ending -$ 1,992,998$ City of Milton Transportation Local Option Sales Tax (TSPLOST) Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2017 9 of 13 Original Budgeted Amounts Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Intergovernmental Revenues GDOT Crabapple Streetscape 500,000$ 500,000$ -$ -$ (500,000)$ GDOT TAP (Big Creek Greenway)50,000 50,000 - 50,000 - CDBG 9,340 9,340 - - (9,340) LMIG Funds 200,000 369,450 - 369,450 0 GDOT HPP Funds 3,736,940 3,736,940 - 48,457 (3,688,483) MARTA Grant 71,863 71,863 - 71,861 (2) SR 9 @ Bethany Bend Grant 872 872 - - (872) GDOT-Signage/Landscaping 4,062 4,062 - - (4,062) Trail Connection to Big Creek Greenway - - - - - Interest Revenues - - 23 201 201 Total revenues 4,573,077$ 4,742,527$ 23$ 539,970$ (4,202,557)$ EXPENDITURES Capital Outlay Unallocated -$ Public Safety - Public Works 4,953,009$ 5,122,459$ -$ 124,749$ 4,997,710$ Community Development 4,900 4,900 - - 4,900 Total Capital Outlay 4,957,909$ 5,127,359$ -$ 124,749$ 5,002,610$ Excess of revenues over expenditures (384,832)$ (384,832) 23$ 415,221$ 800,053$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ -$ -$ Transfers in to General Fund - - -$ -$ -$ Transfer Out to Capital Projects Fund (100,000) (100,000) (8,333) (91,667) (8,333) Budgeted Fund Balance - - - - - Total other financing sources and uses (100,000)$ (100,000)$ (8,333)$ (91,667)$ (8,333)$ Net change in fund balances (484,832)$ (484,832)$ 323,554$ Fund balances - beginning 484,997 484,997 484,997 Fund balances - ending 165$ 165$ 808,551$ City of Milton Capital Grant Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2017 10 of 13 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Admin Fund 26,522$ 2,712$ 35,099$ 8,577$ Law Enforcement Fund 15,557 1,138 15,644 87 Fire Fund 89,145 6,523 89,642 497 Road Fund 111,251 8,140 113,759 2,508 Park Fund 668,123 74,581 950,910 282,787 Interest Revenues/Admin Fund - 1 8 8 Interest Revenues/Law Enforcement Fund - 0 3 3 Interest Revenues/Fire Fund - 2 19 19 Interest Revenues/Road Fund - 3 24 24 Interest Revenues/Park Fund - 27 205 205 Total revenues 910,598$ 93,128$ 1,205,314$ 294,716$ EXPENDITURES Admin Police Fire Public Works Parks & Recreation Total Capital Outlay -$ -$ -$ -$ Excess of revenues over expenditures 910,598$ 93,128$ 1,205,314$ 294,716$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ -$ Transfer Out to General Fund/Admin (26,522) 26,522 Transfer Out to Capital Projects Fund/Law Enf (15,557) 15,557 Transfer Out to Capital Projects Fund/Fire (89,145) 89,145 Transfer Out to Capital Projects Fund/Road (111,251) 111,251 Transfer Out to Capital Projects Fund/Park (668,123) 668,123 Total other financing sources and uses (910,598)$ -$ -$ 910,598$ Net change in fund balances -$ 1,205,314$ Fund balances - beginning - - Fund balances - ending -$ 1,205,314$ City of Milton Capital Projects Fund - Impact Fees Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2017 11 of 13 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Intergovernmental Revenues -$ -$ -$ -$ Interest Revenues - - - Contributions & Donations - - - - Total revenues -$ -$ -$ -$ EXPENDITURES Capital Outlay General Government Buildings -$ -$ -$ -$ Parks & Recreation 48,059 - - 48,059 Bond Principal - - - - Bond Interest - - - - Total Capital Outlay 48,059$ -$ -$ 48,059$ Excess of revenues over expenditures (48,059)$ -$ -$ 48,059$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ -$ Transfers out to General Fund (712,604) (59,384) (653,220) (59,384) Revenue Bond Proceeds - - - - Total other financing sources and uses (712,604)$ (59,384)$ (653,220)$ (59,384)$ Net change in fund balances (760,663)$ (653,220)$ Fund balances - beginning 762,158 762,158 Fund balances - ending 1,495$ 108,938$ City of Milton Capital Projects Fund - Revenue Bond Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2017 12 of 13 Amount Percent Yield Money Market - Quantum Bank 7,216,205 59%0.55% Money Market - EastWest Bank 4,839,815 40%0.70% GA Fund 1 146,616 1%1.04% Grand Total Investment Portfolio 12,202,637 100% Interest earned to-date 70,608 Budgeted interest 30,000 Variance over/(under)40,608 Month Ending August 31, 2017 Investment Portfolio City of Milton 13 of 13 1 LTONI'1� ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: S tember 20, 2017 FROM: Steven Krokoff, City Manager AGENDA ITEM: Approval of a Professional Services Agreement between the City of Milton and Kimley-Horn and Associates, Inc. to Provide an Update to the Trail Master Plan MEETING DATE: Monday, September 25, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (,)'`APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (41YES () NO CITY ATTORNEY REVIEW REQUIRED: (,�'ES () NO APPROVAL BY CITY ATTORNEY. Q-1APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: ow iZS)u,-1 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 0000 infoQcityofmiltonga.us I www.cityofmiltonga.us 11 To: Honorable Mayor and City Council Members From: Carter Lucas, PE – Assistant City Manager Date: Submitted on September 20, 2017 for the September 25, 2017 Regular City Council Meeting Agenda Item: Approval of a Professional Services Agreement between the City of Milton and Kimley-Horn and Associates, Inc. to Provide an Update to the Trail Master Plan _____________________________________________________________________________________ Project Description: The current trail master plan was developed by the city in 2007. With the passage of both the TSPLOST and Greenspace initiatives a significant source of funding is now available for the implementation of the plan. The original plan looked at several greenway connections but focused primarily on the development of sidepath or on-road type trails. Staff believes that it is in the best interest of the city to assess the current plan to ensure that the current interests of the city are being met and that there is adequate consideration of greenway type trails that may serve various types of users including pedestrian, bicycle and equestrian interests. The updated plan will also serve to assist the Greenspace Advisory Committee in their assessment of possible greenspace properties as one of their potential evaluation criteria. Staff is recommending approval of this professional services agreement with Kimley-Horn and Associates, Inc. Kimley-Horn has completed a significant amount of work on the city’s current trail and transportation plans through the Comprehensive Transportation Planning (CTP) process and are uniquely qualified to assess the master plan within the timeframe required. Procurement Summary: Purchasing method used: Professional Services Account Number: 300-4101-541401401 Requisition Total: $50,000 Vendor DBA: Kimley-Horn and Associates, Inc. Council Agenda Item – Kimley-Horn and Associates, Inc. Other proposals submitted: N/A Financial Review: Legal Review: Jarrard & Davis, Sam VanVolkenburgh 9/7/2017 Attachment(s): Professional Services Agreement 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this_____ day of _____________, 20___ (the “Effective Date”), by and between the CITY OF MILTON, GEORGIA, a municipal corporation of the State of Georgia, acting by and through its governing authority, the Mayor and City Council (hereinafter referred to as the “City”), and Kimley-Horn and Associates, Inc., a North Carolina Corporation, (herein after referred to as the "Consultant"), collectively referred to herein as the "Parties." WITNESSETH: WHEREAS, City desires to retain Consultant to provide certain services in the completion of a Project (defined below); and WHEREAS, City finds that specialized knowledge, skills, and training are necessary to perform the Work (defined below) contemplated under this Agreement; and WHEREAS, Consultant has represented that it is qualified by training and experience to perform the Work; and WHEREAS, Consultant desires to perform the Work as set forth in this Agreement under the terms and conditions provided in this Agreement; and WHEREAS, the public interest will be served by this Agreement; and WHEREAS, Consultant has familiarized itself with the nature and extent of the Agreement, the Project, and the Work, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of Work. NOW, THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein, and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties do mutually agree as follows: I. SCOPE OF SERVICES AND TERMINATION DATE A. Agreement. The Agreement shall consist of this Professional Services Agreement and each of the Exhibits hereto, which are incorporated herein by reference, including: Exhibit “A” – Reserved 2 Exhibit “B” – Reserved Exhibit “C” – Scope of Work Exhibit “D” – Contractor Affidavit Exhibit “E” – Subcontractor Affidavit Exhibit “F” – Key Personnel B. Project Description. The “Project” at issue in this Agreement is generally described as: Development of the Milton Trails Blueprint, or master plan, outlining recommendations, priorities and criteria for developing a citywide network of on-road trails (pedestrian and bicycle); multi-use greenways, and equestrian trails. C. The Work. The Work to be completed under this Agreement (the “Work”) includes, but shall not be limited to, the work described in the Scope of Work provided in Exhibit “C”, attached hereto and incorporated herein by reference. Unless otherwise stated in Exhibit “C”, the Work includes all material, labor, insurance, tools, equipment, machinery, water, heat, utilities, transportation, facilities, services and any other miscellaneous items and work necessary to complete the Work. Some details necessary for proper execution and completion of the Work may not be specifically described in the Scope of Work, but they are a requirement of the Work if they are a usual and customary component of the contemplated services or are otherwise necessary for proper completion of the Work. D. Schedule, Completion Date, and Term of Agreement. Consultant understands that time is of the essence of this Agreement and warrants and represents that it will perform the Work in a prompt and timely manner, which shall not impose delays on the progress of the Work. The term of this Agreement (“Term”) shall commence as of the Effective Date, and terminate upon completion of all Work. Consultant shall complete the Work on or before December 31, 2017 (provided that certain obligations will survive termination/expiration of this Agreement). If the Term of this Agreement extends across more than one calendar year, the Parties agree that this Agreement, as required by O.C.G.A. § 36-60-13, shall terminate absolutely and without further obligation on the part of City on December 31 each calendar year of the Term, and further, that this Agreement shall automatically renew on January 1 of each subsequent calendar year absent City’s provision of written notice of non-renewal to Consultant at least five (5) days prior to the end of the then current calendar year. Title to any supplies, materials, equipment, or other personal property shall remain in Consultant until fully paid for by City. II. WORK CHANGES A. Change Order Defined. A “Change Order” means a written modification of the Agreement, signed by representatives of City and Consultant with appropriate authorization. B. Right to Order Changes. City reserves the right to order changes in the Work to be performed under this Agreement by altering, adding to, or deducting from the Work. All such changes shall be incorporated in written Change Orders and executed by Consultant and City. Such Change Orders shall specify the changes ordered and any necessary adjustment of compensation and completion time. C. Change Order Requirement. Any work added to the scope of this Agreement by 3 a Change Order shall be executed under all the applicable conditions of this Agreement. No claim for additional compensation or extension of time shall be recognized, unless contained in a written Change Order duly executed on behalf of City and Consultant. D. Authority to Execute Change Order. The City Manager has authority to execute, without further action of the Mayor or City Council, any number of Change Orders so long as their total effect does not materially alter the terms of this Agreement or materially increase the Maximum Contract Price, as set forth in Section III(B) below. Any such Change Orders materially altering the terms of this Agreement, or any Change Order affecting the price where the Maximum Contract Price (as amended) is in excess of $50,000, must be approved by resolution of the Mayor and City Council. Amendments shall not result in a variance in price exceeding ten percent of the original contract amount. III. COMPENSATION AND METHOD OF PAYMENT A. Payment Terms. City agrees to pay Consultant for the Work performed and costs incurred by Consultant upon certification by City that the Work was actually performed and costs actually incurred in accordance with the Agreement. Compensation for Work performed and, if applicable, reimbursement for costs incurred shall be paid to Consultant upon City’s receipt and approval of invoices, setting forth in detail the services performed and costs incurred, along with all supporting documents requested by City to process the invoice. Invoices shall be submitted on a monthly basis, and such invoices shall reflect the percentage of work performed as the basis for the invoiced amount. Any material deviations in tests or inspections performed, or times or locations required to complete such tests or inspections, and like deviations from the Work described in this Agreement shall be clearly communicated to City before charges are incurred and shall be handled through Change Orders as described in Section II above. City shall pay Consultant within thirty (30) days after approval of the invoice by City staff. B. Maximum Contract Price. The total amount paid under this Agreement as compensation for Work performed and reimbursement for costs incurred shall not, in any case, exceed $50,000.00 (the “Maximum Contract Price”), except as outlined in Section II(C) above, and Consultant represents that this amount is sufficient to perform all of the Work set forth in and contemplated by this Agreement. The compensation for Work performed shall be based upon a total lump sum fee. C. Reimbursement for Costs. The Maximum Contract Price set forth in Section III(B) above includes all costs, direct and indirect, needed to perform the Work and complete the Project, and reimbursement for costs incurred shall be limited as follows: X There shall be no reimbursement for costs. Long distance telephone and telecommunications, facsimile transmission, normal postage and express mail, and photocopying charges and time shall be billed at cost. Supplies and outside services, transportation, lodging, meals and authorized subcontracts shall be billed at cost plus no more than a 10% administrative burden. Automobile mileage shall be no more than the current deductible rate set by the Internal Revenue Service. In no event shall the total reimbursement for costs incurred during a particular month exceed 4 __N/A__ percent of the total amount due for Work for that particular month. IV. COVENANTS OF CONSULTANT A. Expertise of Consultant; Licenses, Certification and Permits. Consultant recognizes that City’s intention and purpose in entering into this Agreement is to engage an entity with the requisite capacity, experience, and professional skill and judgment to provide the Work in pursuit of the timely and competent completion of the Work undertaken by Consultant under this Agreement. Consultant shall employ only persons duly qualified in the appropriate area of expertise to perform the Work described in this Agreement. Consultant covenants and declares that it has obtained all diplomas, certificates, licenses, permits or the like required of Consultant by any and all national, state, regional, county, or local boards, agencies, commissions, committees or other regulatory bodies in order to perform the Work contracted for under this Agreement. Further, Consultant agrees that it will perform all Work in accordance with the standard of care and quality ordinarily expected of competent professionals and in compliance with all federal, state, and local laws, regulations, codes, ordinances, or orders applicable to the Project, including, but not limited to, any applicable records retention requirements and Georgia’s Open Records Act (O.C.G.A. § 50-18-71, et seq.). Any additional work or costs incurred as a result of error and/or omission by Consultant as a result of not meeting the applicable standard of care or quality will be provided by Consultant at no additional cost to City. This provision shall survive termination of this Agreement. B. Budgetary Limitations. Consultant agrees and acknowledges that budgetary limitations are not a justification for breach of sound principals of Consultant’s profession and industry. Consultant shall take no calculated risk in the performance of the Work. Specifically, Consultant agrees that, in the event it cannot perform the Work within the budgetary limitations established without disregarding sound principles of Consultant’s profession and industry, Consultant will give written notice immediately to City. C. City’s Reliance on the Work. Consultant acknowledges and agrees that City does not undertake to approve or pass upon matters of expertise of Consultant and that, therefore, City bears no responsibility for Consultant’s Work performed under this Agreement. Consultant acknowledges and agrees that the acceptance of Work by City is limited to the function of determining whether there has been compliance with what is required to be produced under this Agreement. City will not, and need not, inquire into adequacy, fitness, suitability or correctness of Consultant’s performance. Consultant further agrees that no approval of designs, plans, specifications or other work product by any person, body or agency shall relieve Consultant of the responsibility for adequacy, fitness, suitability, and correctness of Consultant’s Work under professional and industry standards, or for performing services under this Agreement in accordance with sound and accepted professional and industry principles. D. Consultant’s Reliance on Submissions by City. Consultant must have timely information and input from City in order to perform the Work required under this Agreement. Consultant is entitled to rely upon information provided by City, but Consultant shall provide immediate written notice to City if Consultant knows or reasonably should know that any 5 information provided by City is erroneous, inconsistent, or otherwise problematic. E. Consultant’s Representative. _____________________ [INSERT NAME] shall be authorized to act on Consultant’s behalf with respect to the Work as Consultant’s designated representative, provided that this designation shall not relieve either Party of any written notice requirements set forth elsewhere in this Agreement. F. Assignment of Agreement. Consultant covenants and agrees not to assign or transfer any interest in, or delegate any duties of this Agreement, without the prior express written consent of City. As to any approved subcontractors, Consultant shall be solely responsible for reimbursing them, and City shall have no obligation to them. G. Responsibility of Consultant and Indemnification of City. Consultant covenants and agrees to take and assume all responsibility for the Work rendered in connection with this Agreement. Consultant shall indemnify and hold harmless City and City’s elected and appointed officials, officers, boards, commissions, employees, servants, agents, attorneys and volunteers (individually an “Indemnified Party” and collectively “Indemnified Parties”) from and against any and all claims, suits, actions, judgments, injuries, damages, losses, costs, expenses and liability of any kind whatsoever, including but not limited to attorney’s fees and costs of defense (“Liabilities”), which may arise from or be the result of an alleged willful misconduct, negligent or tortious act or omission arising out of the Work, performance of contracted services, or operations by Consultant, any subcontractor, anyone directly or indirectly employed by Consultant or subcontractor or anyone for whose acts or omissions Consultant or subcontractor may be liable, regardless of whether or not the act or omission is caused in part by a party indemnified hereunder subject to the limitations in Official Code Annotated Section 13-8-2; provided that this indemnity obligation shall only apply to the extent Liabilities are caused by or result from the negligence, recklessness, or intentionally wrongful conduct of the Consultant or other persons employed or utilized by the Consultant in the performance of this Agreement. This indemnity obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against an Indemnified Party, by any employee of Consultant, its subcontractor, anyone directly or indirectly employed by Consultant or subcontractor or anyone for whose acts Consultant or subcontractor may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for Consultant or any subcontractor under workers’ or workmen’s compensation acts, disability benefit acts or other employee benefit acts. This obligation to indemnify and hold harmless the Indemnified Party(ies) shall survive expiration or termination of this Agreement, provided that the claims are based upon or arise out of actions or omissions that occurred during the performance of this Agreement. H. Independent Contractor. Consultant hereby covenants and declares that it is engaged in an independent business and agrees to perform the Work as an independent contractor and not as the agent or employee of City. Nothing in this Agreement shall be construed to make Consultant or any of its employees, servants, or subcontractors, an employee, servant or agent of City for any purpose. Consultant agrees to be solely responsible for its own matters relating to the 6 time and place the Work is performed and the method used to perform such Work; the instrumentalities, tools, supplies and/or materials necessary to complete the Work; hiring of consultants, agents or employees to complete the Work; and the payment of employees, including benefits and compliance with Social Security, withholding and all other regulations governing such matters. Consultant agrees to be solely responsible for its own acts and those of its subordinates, employees, and subcontractors during the life of this Agreement. There shall be no contractual relationship between any subcontractor or supplier and City by virtue of this Agreement with Consultant. Any provisions of this Agreement that may appear to give City the right to direct Consultant as to the details of the services to be performed by Consultant or to exercise a measure of control over such services will be deemed to mean that Consultant shall follow the directions of City with regard to the results of such services only. It is further understood that this Agreement is not exclusive, and City may hire additional entities to perform the Work related to this Agreement. Inasmuch as City and Consultant are independent of each other, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed by both Parties hereto. Consultant agrees not to represent itself as City’s agent for any purpose to any party or to allow any employee of Consultant to do so, unless specifically authorized, in advance and in writing, to do so, and then only for the limited purpose stated in such authorization. Consultant shall assume full liability for any contracts or agreements Consultant enters into on behalf of City without the express knowledge and prior written consent of City. I. Insurance. (1) Requirements: Consultant shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work by Consultant, its agents, representatives, employees or subcontractors. All policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. (2) Minimum Limits of Insurance: Consultant shall maintain the following insurance policies with coverage and limits no less than: (a) Commercial General Liability coverage of at least $1,000,000 (one million dollars) combined single limit per occurrence and $2,000,000 (two million dollars) aggregate for comprehensive coverage including for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (b) Commercial Automobile Liability (owned, non-owned, hired) coverage of at least $1,000,000 (one million dollars) combined single limit per occurrence for comprehensive coverage including 7 bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (c) Professional Liability of at least $1,000,000 (one million dollars) limit for claims arising out of professional services and caused by Consultant’s errors, omissions, or negligent acts. (d) Workers’ Compensation limits as required by the State of Georgia and Employers’ Liability limits of $1,000,000 (one million dollars) per occurrence or disease. (If Consultant is a sole proprietor, who is otherwise not entitled to coverage under Georgia’s Workers’ Compensation Act, Consultant must secure Workers’ Compensation coverage approved by both the State Board of Workers’ Compensation and the Commissioner of Insurance. The amount of such coverage shall be the same as what is otherwise required of employers entitled to coverage under the Georgia Workers’ Compensation Act. Further, Consultant shall provide a certificate of insurance indicating that such coverage has been secured and that no individual has been excluded from coverage.) (e) Commercial Umbrella Liability Coverage: $__N/A____ per occurrence shall be provided and will apply over all liability policies, without exception, including but not limited to Commercial General Liability, Commercial Automobile Liability, Employers’ Liability, and Professional Liability. (3) Deductibles and Self-Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by City in writing so that City may ensure the financial solvency of Consultant; self-insured retentions should be included on the certificate of insurance. (4) Other Insurance Provisions: Each policy shall contain, or be endorsed to contain, the following provisions respectively: (a) General Liability, Automobile Liability and (if applicable) Umbrella Liability Coverage. (i) Additional Insured Requirement. City and City’s elected and appointed officials, officers, boards, commissioners, employees, representatives, consultants, servants, agents and volunteers (individually “Insured Party” and collectively “Insured Parties”) shall be named as additional insureds as respects: liability arising out of activities performed by or on behalf of Consultant; products and completed operations of Consultant; premises owned, leased, or used by Consultant; 8 automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the Insured Parties. Nothing contained in this section shall be construed to require the Consultant to provide liability insurance coverage to any Insured Party for claims asserted against such Insured Party for its sole negligence. (ii) Primary Insurance Requirement. Consultant’s insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self-insurance available to the Insured Parties. Any insurance or self-insurance maintained by the Insured Parties shall be in excess of Consultant’s insurance and shall not contribute with it. (iii) Reporting Requirement. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Insured Parties. (iv) Separate Coverage. Coverage shall state that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to limits of insurance provided. (v) Defense Costs/Cross Liability. Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. (vi) Subrogation. The insurer shall agree to waive all rights of subrogation against the Insured Parties for losses arising from Work performed by Consultant for City. (b) Workers’ Compensation Coverage. The insurer providing Workers’ Compensation Coverage will agree to waive all rights of subrogation against the Insured Parties for losses arising from Work performed by Consultant for City. (c) All Coverages. (i) Notice Requirement. Each insurance policy required by this Agreement shall be endorsed to state that coverage shall not be suspended, voided, or canceled except after thirty (30) calendar days prior written notice (or 10 calendar days if due to non-payment) has been given to City. City reserves the right to accept alternate notice terms and provisions, 9 provided they meet the minimum requirements under Georgia law. (ii) Starting and Ending Dates. Policies shall have concurrent starting and ending dates. (iii) Incorporation of Indemnification Obligations. Policies shall include an endorsement incorporating the indemnification obligations assumed by Consultant under the terms of this Agreement, including but not limited to Section IV(G) of this Agreement. (5) Acceptability of Insurers: The insurance to be maintained by Consultant must be issued by a company licensed or approved by the Insurance Commissioner to transact business in the State of Georgia. Such insurance policies shall be placed with insurer(s) with an A.M. Best Policyholder’s rate of no less than “A-” and with a financial rating of Class VII or greater. The Consultant shall be responsible for any delay resulting from the failure of its insurer to provide proof of coverage in the proscribed form. (6) Verification of Coverage: Consultant shall furnish to City for City approval certificates of insurance and endorsements to the policies evidencing all coverage required by this Agreement prior to the start of work. Without limiting the general scope of this requirement, Consultant is specifically required to provide an endorsement naming City as an additional insured when required. The certificates of insurance and endorsements for each insurance policy are to be on a form utilized by Consultant’s insurer in its normal course of business and are to be signed by a person authorized by that insurer to bind coverage on its behalf, unless alternate sufficient evidence of their validity and incorporation into the policy is provided. City reserves the right to require complete, certified copies of all required insurance policies at any time. Consultant shall provide proof that any expiring coverage has been renewed or replaced prior to the expiration of the coverage. (7) Subcontractors: Consultant shall either (1) ensure that its insurance policies (as described herein) cover all subcontractors and the Work performed by such subcontractors or (2) ensure that any subcontractor secures separate policies covering that subcontractor and its Work. All coverage for subcontractors shall be subject to all of the requirements stated in this Agreement, including, but not limited to, naming the Insured Parties as additional insureds. (8) Claims-Made Policies: Consultant shall extend any claims-made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is later, and have an effective date which is on or 10 prior to the Effective Date. (9) City as Additional Insured and Loss Payee: City shall be named as an additional insured and loss payee on all policies required by this Agreement, except City need not be named as an additional insured and loss payee on any Professional Liability policy or Workers’ Compensation policy. (10) Progress Payments: The making of progress payments to Consultant shall not be construed as relieving Consultant or its subcontractors or insurance carriers from providing the coverage required in this Agreement. J. Employment of Unauthorized Aliens Prohibited – E-Verify Affidavit. Pursuant to O.C.G.A. § 13-10-91, City shall not enter into a contract for the physical performance of services unless: (1) Consultant shall provide evidence on City-provided forms, attached hereto as Exhibits “D” and “E” (affidavits regarding compliance with the E- Verify program to be sworn under oath under criminal penalty of false swearing pursuant to O.C.G.A. § 16-10-71), that it and Consultant’s subcontractors have registered with, are authorized to use and use the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91, and that they will continue to use the federal work authorization program throughout the contract period, or (2) Consultant provides evidence that it is not required to provide an affidavit because it is an individual (not a company) licensed pursuant to Title 26 or Title 43 or by the State Bar of Georgia and is in good standing. Consultant hereby verifies that it has, prior to executing this Agreement, executed a notarized affidavit, the form of which is provided in Exhibit “D”, and submitted such affidavit to City or provided City with evidence that it is an individual not required to provide such an affidavit because it is licensed and in good standing as noted in sub-subsection (2) above. Further, Consultant hereby agrees to comply with the requirements of the federal Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02. In the event Consultant employs or contracts with any subcontractor(s) in connection with the covered contract, Consultant agrees to secure from such subcontractor(s) attestation of the subcontractor’s compliance with O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 by the subcontractor’s execution of the subcontractor affidavit, the form of which is attached hereto as Exhibit “E”, which subcontractor affidavit shall become part of the Consultant/subcontractor agreement, or evidence that the subcontractor is not required to provide such an affidavit because it is an individual licensed and in good standing as noted in sub-subsection (2) above. If a 11 subcontractor affidavit is obtained, Consultant agrees to provide a completed copy to City within five (5) business days of receipt from any subcontractor. Where Consultant is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall be authorized to conduct an inspection of Consultant’s and Consultant’s subcontractors’ verification process at any time to determine that the verification was correct and complete. Consultant and Consultant’s subcontractors shall retain all documents and records of their respective verification process for a period of five (5) years following completion of the contract. Further, where Consultant is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall further be authorized to conduct periodic inspections to ensure that no City Consultant or Consultant’s subcontractors employ unauthorized aliens on City contracts. By entering into a contract with City, Consultant and Consultant’s subcontractors agree to cooperate with any such investigation by making their records and personnel available upon reasonable notice for inspection and questioning. Where Consultant or Consultant’s subcontractors are found to have employed an unauthorized alien, the City Manager or his/her designee may report same to the Department of Homeland Security. Consultant’s failure to cooperate with the investigation may be sanctioned by termination of the Agreement, and Consultant shall be liable for all damages and delays occasioned by City thereby. Consultant agrees that the employee-number category designated below is applicable to Consultant. [Information only required if a contractor affidavit is required pursuant to O.C.G.A. § 13-10-91.] [DESIGNATE/MARK APPROPRIATE CATEGORY] ____ 500 or more employees. ____ 100 or more employees. ____ Fewer than 100 employees. Consultant hereby agrees that, in the event Consultant employs or contracts with any subcontractor(s) in connection with this Agreement and where the subcontractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, Consultant will secure from the subcontractor(s) such subcontractor(s’) indication of the above employee-number category that is applicable to the subcontractor. The above requirements shall be in addition to the requirements of state and federal law, and shall be construed to be in conformity with those laws. K. Records, Reports and Audits. (1) Records: (a) Books, records, documents, account legers, data bases, and similar materials relating to the Work performed for City under this Agreement (“Records”) shall be established and maintained by Consultant in accordance with applicable law and requirements 12 prescribed by City with respect to all matters covered by this Agreement. Except as otherwise authorized or required, such Records shall be maintained for at least three (3) years from the date that final payment is made to Consultant by City under this Agreement. Furthermore, Records that are the subject of audit findings shall be retained for three (3) years or until such audit findings have been resolved, whichever is later. (b) All costs claimed or anticipated to be incurred in the performance of this Agreement shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. (2) Reports and Information: Upon request, Consultant shall furnish to City any and all Records in the form requested by City. All Records provided electronically must be in a format compatible with City’s computer systems and software. (3) Audits and Inspections: At any time during normal business hours and as often as City may deem necessary, Consultant shall make available to City or City’s representative(s) for examination all Records. Consultant will permit City or City’s representative(s) to audit, examine, and make excerpts or transcripts from such Records. Consultant shall provide proper facilities for City or City’s representative(s) to access and inspect the Records, or, at the request of City, shall make the Records available for inspection at City’s office. Further, Consultant shall permit City or City’s representative(s) to observe and inspect any or all of Consultant’s facilities and activities during normal hours of business for the purpose of evaluating Consultant’s compliance with the terms of this Agreement. In such instances, City or City’s representative(s) shall not interfere with or disrupt such activities. L. Ethics Code; Conflict of Interest. Consultant agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics or any other similar law or regulation. Consultant certifies that to the best of its knowledge no circumstances exist which will cause a conflict of interest in performing the Work. Should Consultant become aware of any circumstances that may cause a conflict of interest during the Term of this Agreement, Consultant shall immediately notify City. If City determines that a conflict of interest exists, City may require that Consultant take action to remedy the conflict of interest or terminate the Agreement without liability. City shall have the right to recover any fees paid for services rendered by Consultant when such services were performed while a conflict of interest existed if Consultant had knowledge of the conflict of interest and did not notify City within five (5) business days of becoming aware of the existence of the conflict of interest. 13 Consultant and City acknowledge that it is prohibited for any person to offer, give, or agree to give any City employee or official, or for any City employee or official to solicit, demand, accept, or agree to accept from another person, a gratuity of more than nominal value or rebate or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. Consultant and City further acknowledge that it is prohibited for any payment, gratuity, or offer of employment to be made by or on behalf of a sub-consultant under a contract to the prime Consultant or higher tier sub- consultant, or any person associated therewith, as an inducement for the award of a subcontract or order. M. Confidentiality. Consultant acknowledges that it may receive confidential information of City and that it will protect the confidentiality of any such confidential information and will require any of its subcontractors, consultants, and/or staff to likewise protect such confidential information. Consultant agrees that confidential information it learns or receives or such reports, information, opinions or conclusions that Consultant creates under this Agreement shall not be made available to, or discussed with, any individual or organization, including the news media, without prior written approval of City. Consultant shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City information whether specifically deemed confidential or not. Consultant acknowledges that City’s disclosure of documentation is governed by Georgia’s Open Records Act, and Consultant further acknowledges that if Consultant submits records containing trade secret information, and if Consultant wishes to keep such records confidential, Consultant must submit and attach to such records an affidavit affirmatively declaring that specific information in the records constitutes trade secrets pursuant to Article 27 of Chapter 1 of Title 10, and the Parties shall follow the requirements of O.C.G.A. § 50-18-72(a)(34) related thereto. N. Key Personnel. All of the individuals identified in Exhibit “F”, attached hereto, are necessary for the successful completion of the Work due to their unique expertise and depth and breadth of experience. There shall be no change in Consultant’s Project Manager or members of the Project team, as listed in Exhibit “F”, without written approval of City. Consultant recognizes that the composition of this team was instrumental in City’s decision to award the Work to Consultant and that compelling reasons for substituting these individuals must be demonstrated for City’s consent to be granted. Any substitutes shall be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this paragraph shall constitute a material breach of Consultant’s obligations under this Agreement and shall be grounds for termination. O. Meetings. Consultant is required to meet with City’s personnel, or designated representatives, to resolve technical or contractual problems that may occur during the Term of this Agreement at no additional cost to City. Meetings will occur as problems arise and will be coordinated by City. City shall inform Consultant’s Representative of the need for a meeting and 14 of the date, time and location of the meeting at least three (3) full business days prior to the date of the meeting. Face-to-face meetings are desired. However, at Consultant’s option and expense, a conference call meeting may be substituted. Consistent failure to participate in problem resolution meetings, two consecutive missed or rescheduled meetings, or failure to make a good faith effort to resolve problems, may result in termination of this Agreement for cause. P. Authority to Contract. The individual executing this Agreement on behalf of Consultant covenants and declares that it has obtained all necessary approvals of Consultant’s board of directors, stockholders, general partners, limited partners or similar authorities to simultaneously execute and bind Consultant to the terms of this Agreement, if applicable. Q. Ownership of Work. All reports, designs, drawings, plans, specifications, schedules, work product and other materials, including, but not limited to, those in electronic form, prepared or in the process of being prepared for the Work to be performed by Consultant (“Materials”) shall be the property of City, and City shall be entitled to full access and copies of all Materials in the form prescribed by City. Any modifications made by the City to any of the Consultant’s documents, or any use, partial use or reuse of the documents without written authorization or adaptation by the Consultant will be at the City's sole risk and the city hereby releases Consultant from any claims arising out of unauthorized use of the Consultant’s documents. Any Materials remaining in the hands of Consultant or subcontractor upon completion or termination of the Work shall be delivered immediately to City whether or not the Project or Work is commenced or completed; provided, however, that Consultant may retain a copy of any deliverables for its records. Consultant assumes all risk of loss, damage or destruction of or to Materials. If any Materials are lost, damaged or destroyed before final delivery to City, Consultant shall replace them at its own expense. Any and all copyrightable subject matter in all Materials is hereby assigned to City, and Consultant agrees to execute any additional documents that may be necessary to evidence such assignment. R. Nondiscrimination. In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, Consultant agrees that, during performance of this Agreement, Consultant, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, Consultant agrees to comply with all applicable implementing regulations and shall include the provisions of this paragraph in every subcontract for services contemplated under this Agreement. V. COVENANTS OF CITY A. Right of Entry. City shall provide for right of entry for Consultant and all necessary equipment as required for Consultant to complete the Work; provided that Consultant shall not unreasonably encumber the Project site(s) with materials or equipment. B. City’s Representative. Carter Lucas shall be authorized to act on City’s behalf with respect to the Work as City’s designated representative on this Project; provided that any 15 changes to the Work or the terms of this Agreement must be approved as provided in Section II above. VI. TERMINATION A. For Convenience. City may terminate this Agreement for convenience at any time upon providing written notice thereof at least seven (7) calendar days in advance of the termination date. B. For Cause. Consultant shall have no right to terminate this Agreement prior to completion of the Work, except in the event of City’s failure to pay Consultant within thirty (30) calendar days of Consultant providing City with notice of a delinquent payment and an opportunity to cure. In the event of Consultant’s breach or default under this Agreement, City may terminate this Agreement for cause. City shall give Consultant at least seven (7) calendar days’ written notice of its intent to terminate the Agreement for cause and the reasons therefor. If Consultant fails to cure the breach or default within that seven (7) day period, or otherwise remedy the breach or default to the reasonable satisfaction of City, then City may, at its election: (a) in writing terminate the Agreement in whole or in part; (b) cure such default itself and charge Consultant for the costs of curing the default against any sums due or which become due to Consultant under this Agreement; and/or (c) pursue any other remedy then available, at law or in equity, to City for such default. C. Statutory Termination. In compliance with O.C.G.A. § 36-60-13, this Agreement shall be deemed terminated as provided in I(D) of this Agreement. Further, this Agreement shall terminate immediately and absolutely at such time as appropriated or otherwise unobligated funds are no longer available to satisfy the obligation of City. D. Payment Upon Termination. Upon termination, City shall provide for payment to Consultant for services rendered and, where authorized, expenses incurred prior to the termination date; provided that, where this Agreement is terminated for cause, City may deduct from such payment any portion of the cost for City to complete (or hire someone to complete) the Work, as determined at the time of termination, not otherwise covered by the remaining unpaid Maximum Contract Price. E. Conversion to Termination for Convenience. If City terminates this Agreement for cause and it is later determined that City did not have grounds to do so, the termination will be converted to and treated as a termination for convenience under the terms of Section VI(A) above. F. Requirements Upon Termination. Upon termination, Consultant shall: (1) promptly discontinue all services, cancel as many outstanding obligations as possible, and not incur any new obligations, unless the City directs otherwise; and (2) promptly deliver to City all data, drawings, reports, summaries, and such other information and materials as may have been generated or used by Consultant in performing this Agreement, whether completed or in process, in the form specified by City. G. Reservation of Rights and Remedies. The rights and remedies of City and Consultant provided in this Article are in addition to any other rights and remedies provided under 16 this Agreement or at law or in equity. VII. MISCELLANEOUS A. Entire Agreement. This Agreement, including any exhibits hereto, constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. No other agreement, statement or promise relating to the subject matter of this Agreement not contained in this Agreement shall be valid or binding. This Agreement may be modified or amended only by a written Change Order (as provided in Section II above) or other document signed by representatives of both Parties with appropriate authorization. B. Successors and Assigns. Subject to the provision of this Agreement regarding assignment, this Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the respective Parties. C. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia without regard to choice of law principles. If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the rules, regulations, statutes and laws of the State of Georgia will control. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia, or the U.S. District Court for the Northern District of Georgia – Atlanta Division, and Consultant submits to the jurisdiction and venue of such court. D. Captions and Severability. All headings herein are intended for convenience and ease of reference purposes only and in no way define, limit or describe the scope or intent thereof, or of this Agreement, or in any way affect this Agreement. Should any article(s) or section(s) of this Agreement, or any part thereof, later be deemed illegal, invalid or unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed, and the remainder of this Agreement shall remain in full force and effect to the extent possible as if this Agreement had been executed with the invalid portion hereof eliminated, it being the intention of the Parties that they would have executed the remaining portion of this Agreement without including any such part, parts, or portions that may for any reason be hereafter declared in valid. E. Business License. Prior to commencement of the Work to be provided hereunder, Consultant shall apply to City for a business license, pay the applicable business license fee, and maintain said business license during the Term of this Agreement, unless Consultant provides evidence that no such license is required. F. Notices. (1) Communications Relating to Day-to-Day Activities. All communications relating to the day-to-day activities of the Work shall be exchanged between City’s Representative (named above) for City and Consultant’s Representative (named above) for Consultant. 17 (2) Official Notices. All other notices, requests, demands, writings, or correspondence, as required by this Agreement, shall be in writing and shall be deemed received, and shall be effective, when: (1) personally delivered, or (2) on the third day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Party at the address given below, or at a substitute address previously furnished to the other Party by written notice in accordance herewith. NOTICE TO CITY shall be sent to: City Manager City of Milton, Georgia 13000 Deerfield Parkway, Suite 107F Milton, Georgia 30004 NOTICE TO CONSULTANT shall be sent to: Kimley-Horn and Associates, Inc 817 West Peachtree St NW, Ste 601 Atlanta, GA 30308 G. Waiver of Agreement. No failure by City to enforce any right or power granted under this Agreement, or to insist upon strict compliance by Consultant with this Agreement, and no custom or practice of City at variance with the terms and conditions of this Agreement shall constitute a general waiver of any future breach or default or affect City’s right to demand exact and strict compliance by Consultant with the terms and conditions of this Agreement. Further, no express waiver shall affect any Term or condition other than the one specified in such waiver, and that one only for the time and manner specifically stated. H. Survival. All sections of this Agreement which by their nature should survive termination will survive termination, including, without limitation, confidentiality obligations and insurance maintenance requirements. I. No Third Party Rights. This Agreement shall be exclusively for the benefit of the Parties and shall not provide any third parties with any remedy, claim, liability, reimbursement, cause of action or other right. J. Sovereign Immunity; Ratification. Nothing contained in this Agreement shall be construed to be a waiver of City’s sovereign immunity or any individual’s qualified, good faith or official immunities. Ratification of this Agreement by a majority of the Mayor and City Council shall authorize the Mayor to execute this Agreement on behalf of City. K. No Personal Liability. Nothing herein shall be construed as creating any individual or personal liability on the part of any of City’s elected or appointed officials, officers, 18 boards, commissions, employees, representatives, consultants, servants, agents, attorneys or volunteers. No such individual shall be personally liable to Consultant or any successor in interest in the event of any default or breach by City or for any amount which may become due to Consultant or successor or on any obligation under the terms of this Agreement. Likewise, Consultant’s performance of services under this Agreement shall not subject Consultant’s individual employees, officers, or directors to any personal contractual liability, except where Consultant is a sole proprietor. The Parties agree that, except where Consultant is a sole proprietor, their sole and exclusive remedy, claim, demand or suit for contractual liability shall be directed and/or asserted only against Consultant or City, respectively, and not against any elected or appointed official, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers. L. Counterparts; Agreement Construction and Interpretation. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. Consultant represents that it has reviewed and become familiar with this Agreement and has notified City of any discrepancies, conflicts or errors herein. In the event of a conflict in the terms of this Agreement and/or the exhibits attached hereto, the terms most beneficial to City shall govern. The Parties hereto agree that, if an ambiguity or question of intent or interpretation arises, this Agreement is to be construed as if the Parties had drafted it jointly, as opposed to being construed against a Party because it was responsible for drafting one or more provisions of the Agreement. In the interest of brevity, the Agreement may omit modifying words such as “all” and “any” and articles such as “the” and “an,” but the fact that a modifier or an article is absent from one statement and appears in another is not intended to affect the interpretation of either statement. Words or terms used as nouns in the Agreement shall be inclusive of their singular and plural forms, unless the context of their usage clearly requires contrary meaning. M. Force Majeure. Neither City nor Consultant shall be liable for its respective non- negligent or non-willful failure to perform or shall be deemed in default with respect to the failure to perform (or cure a failure to perform) any of its respective duties or obligations under this Agreement or for any delay in such performance due to: (i) any cause beyond its respective reasonable control; (ii) any act of God; (iii) any change in applicable governmental rules or regulations rendering the performance of any portion of this Agreement legally impossible; (iv) earthquake, fire, explosion or flood; (v) strike or labor dispute, excluding strikes or labor disputes by employees and/or agents of CONSULTANT; (vi) delay or failure to act by any governmental or military authority; or (vii) any war, hostility, embargo, sabotage, civil disturbance, riot, insurrection or invasion. In such event, the time for performance shall be extended by an amount of time equal to the period of delay caused by such acts, and all other obligations shall remain intact. N. Material Condition. Each term of this Agreement is material, and Consultant’s breach of any term of this Agreement shall be considered a material breach of the entire Agreement and shall be grounds for termination or exercise of any other remedies available to City at law or in equity. IN WITNESS WHEREOF City and Consultant have executed this Agreement, effective 19 as of the Effective Date first above written. [SIGNATURES ON FOLLOWING PAGE] 20 CONSULTANT: Kimley-Horn and Associates, Inc. Signature: ___________________________________ Print Name: _____________________________ Title: [CIRCLE ONE] President/Vice President (Corporation) [CORPORATE SEAL] Attest/Witness: Signature: _______________________________ Print Name: _____________________________ Title: __________________________________ (Assistant) Corporate Secretary CITY OF MILTON, GEORGIA ________________________________________ By: Joe Lockwood, Mayor [CITY SEAL] Attest: Signature: ________________________________ Print Name: ______________________________ Title: City Clerk Approved as to form: _______________________________ City Attorney EXHIBIT “A” Reserved EXHIBIT “B” Reserved EXHIBIT “C” EXHIBIT “D” STATE OF ____________ COUNTY OF ___________ CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: _________________________________ Federal Work Authorization User Identification Number _________________________________ Date of Authorization Kimley-Horn and Associates, Inc Name of Contractor Milton Trails Blueprint Name of Project City of Milton, Georgia Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on _________, 20___ in _____________________ (city), ______ (state). _________________________________ Signature of Authorized Officer or Agent _______________________________ Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF ______________, 20___. _________________________________ NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: _________________________________ EXHIBIT “E” STATE OF _____________ COUNTY OF ___________ SUBCONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10- 91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with _______________________ (name of contractor) on behalf of the City of Milton, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice that a sub-subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must forward, within five (5) business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: _________________________________ Federal Work Authorization User Identification Number _________________________________ Date of Authorization _________________________________ Name of Contractor Milton Trails Blueprint Name of Project City of Milton, Georgia Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on _________, 20__ in _____________________ (city), ______ (state). _________________________________ Signature of Authorized Officer or Agent _______________________________ Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF ______________, 20___. _________________________________ NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: _________________________________ EXHIBIT “F” The following individuals are designated as Key Personnel under this Agreement and, as such, are necessary for the successful prosecution of the Work: see attached. "t MILTON ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 18, 2017 FROM: Steven Krokoff, City Manage AGENDA ITEM: Approval of a Professional Services Agreement between the City of Milton and Atlas Geographic Data, Inc. for GIS Cadastral Conversion Services. MEETING DATE: Monday, September 25, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (,eAPPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (.U'S'ES () NO CITY ATTORNEY REVIEW REQUIRED: (411ES () NO APPROVAL BY CITY ATTORNEY: (�,<PPROVED (J NOT APPROVED PLACED ON AGENDA FOR: c9 I zbl -70, 7 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us To: Honorable Mayor and City Council Members From: Alicia Newberry, GISP, GIS Manager Date: Submitted on September 15, 2017 for the September 25, 2017 Regular City Council Meeting Agenda Item: Approval of a Professional Services Agreement with Atlas Geographic Data, Inc. for Cadastral Conversion Services. _____________________________________________________________________________________ Project Description: The City of Milton is currently dependent on the Fulton County Tax Assessor’s Office and GIS Department for the geometry and associated information for tax parcels within the City boundaries. GIS staff has recognized that the geometry for these tax parcels is, in many cases, incorrect, misaligned, or missing. To address this issue, the City of Milton, in partnership with the City of Alpharetta, issued a joint Request for Proposals (RFP) for qualified firms for cadastral conversion services, including, but not limited to, the development of a seamless geodatabase, using ERSI’s GIS software products. The primary goal is to correct misaligned, missing, and incorrect boundaries associated with tax parcels within the municipal boundaries of Milton and Alpharetta. For each municipality, completion of this project will improve the GIS analytics with better location context, accuracy, and interactivity. The Cities received four responses from various teams. These submittals were reviewed by a selection committee that was made up of staff members from both Cities representing the various services to be provided. Each City reserved the right to enter into independent contracts for this project and have agreed to pursue this option. The selection committee recommends awarding a contract to Atlas Geographic Inc. to provide the required cadastral conversion services. Procurement Summary: Purchasing method used: RFP Account Number: 300-4101-521200000 Requisition Total: $40,685.00 Vendor DBA: Atlas Geographic Data, Inc. Other quotes or bids submitted (vendor/$): Vendor/Firm Quote/Bid Byers Engineering Company $99,750.00 Martin Newby Consulting Ltd $227,830.00 Apex Advanced Technology $35,250.64 Financial Review: Legal Review: Sam VanVolkenburgh – Jarrard & Davis (August 19, 2017) Attachment(s): Professional Services Agreement nOMFjOOFF STI To !STn[:Iln1iLI,:w[• PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this day of 20 (the "Effective Date"), by and between the CITY OF MILTON, GEORGIA, a municipal corporation of the State of Georgia, acting by and through its governing authority, the Mayor and City Council (hereinafter referred to as the "City"), and Atlas Geographic Data, Inc, a North Carolina Corporation, having its primary business location at 1015 Ashes Drive, Suite 104, Wilmington, NC 28405, (herein after referred to as the "Consultant"), collectively referred to herein as the "Parties." WITNESSETH: WHEREAS, City desires to retain Consultant to provide certain services in the completion of a Project (defined below); and WHEREAS, City finds that specialized knowledge, skills, and training are necessary to perform the Work (defined below) contemplated under this Agreement; and WHEREAS, Consultant has represented that it is qualified by training and experience to Perform the Work; and WHEREAS, Consultant desires to perform the Work as set forth in this Agreement under the terms and conditions provided in this Agreement; and WHEREAS, the public interest will be served by this Agreement; and WHEREAS, Consultant has familiarized itself with the nature and extent of the Agreement, the Project, and the Work, and with all local conditions and federal, state and Iocal laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of Work. NOW, THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein, and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties do mutually agree as follows: 1. SCOPE OF SERVICES AND TEItMNATION DATE A. A regiment. The Agreement shall consist of this Professional Services Agreement and each of the Exhibits hereto, which are incorporated herein by reference, including: Exhibit "A" Solicitation Documents Exhibit "B" — Consultant Response/Proposal Exhibit "C" — Scope of Work Exhibit "D" Contractor Affidavit Exhibit "E" — Subcontractor- Affidavit Exhibit "F" — Key Personnel B. Prniect Description. The "Project" at issue in this Agreement is generally described as: Cadastral Conversion Services, including, but not limited to, the development of a seamless geodatabase, using ESRI's GIS software products. The primary goal is to correct misaligned, Missing, and incorrect boundaries associated with the tax parcels within the municipal boundaries of Milton, GA. C. The World. The Work to be completed under this Agreement (tire "Work") includes, but shall not be limited to, the work described in the Scope of Work provided in. Exhibit "C", attached hereto and incorporated herein by reference. Unless otherwise stated in Exhibit "C", the Work includes all material, labor, insurance, tools, equipment, machinery, water, heat, utilities, transportation, facilities, services and any other iniscel I aneous items and work necessary to complete the Work. Some details necessary for proper execution and completion of the Work bray not be specifically described in the Scope of Work, but they are a requirement of the Work if they are a usual and customary component of the contemplated services or are otherwise necessary for proper completion of the Work. D. Schedule Com letion Date, and `Perm of Agreement. Consultant understands that time is of the essence of this Agreement and warrants and represents that it will perform the Work in a prompt and timely planner, which shall not impose delays on the progress of the Work. The term of this Agreement ("Tern -i") shall commence as of the Effective Date, and the Work shall be completed, and the Agreement shall terminate, on or before .Tiny 31, 20I8 (provided that certain obligations will survive termination/expiratioil of this Agreement). If the Term of this Agreement is longer than one calendar year, the Parties agree that this Agreement, as required by O.C.G.A. 36-60-13, shall terminate absolutely and without further obligation oil the part of City ora December 31 each calendar year of the Term, and further, that this Agreement shall automatically renew on January 1 of each subsequent calendar year absent City's provision of written notice of Dort -renewal to Consultant at least five (5) days prior- to the end of the there current calendar year. Title to any supplies, materials, equipment, or other personal property shall remain in Consultant until fully paid for by City. II. WORK CHANGES A. Change Order Defined. A "Change Order" means a written modification of tile Agreement, signed by representatives of City and Consultant with appropriate authorization. B. Right to Order Changes. City reserves the right to order Changes in the Work to be performed under this Agreement by altering, adding to, or deducting from the Work. All such changes shall be incorporated in written Change Orders and executed by Consultant and City - Such Change Orders shall specify the changes ordered and any necessary adjustment of compensation and completion time. If the Parties cannot reach an. agreement on the terms for performing the changed work within a reasonable time to avoid delay or other unfavorable impacts as determined by City in its sole discretion, City shall have the right to determine reasonable terms, and Consultant shall proceed with the changed work. B. Chan e Order Requirement. Any work added to the scope of this Agreement by a Change Order shall be executed under all the applicable conditions of this Agreement. No claim for additional compensation or extension of time shall be recognized, unless contained in a written Change Order duly executed on behalf of City and Consultant. C. Authoritv to Execute Change Order„ The City Manager has authority to execute, without further action of the Mayor or City Council, any number of Change Orders so long as their total effect does not materially alter the terms of this Agreement or materially increase the Maximum Contract Price, as set forth in Section III(B) below. Any such Change Orders materially altering the terms of this Agreement, or any Change Order affecting the price where the Maximum Contract Price (as amended) is in excess of $50,000, must be approved by resolution of the Mayor and City Council. Amendments shall not result in a variance in price exceeding ten percent of the original contract amount. III. COMPENSATION AND METHOD OF PAYMENT A. Payment Terms. City agrees to pay Consultant for the Work performed and costs incurred by Consultant upon certification by City that the Work was actually performed and costs actually incurred in accordance with the Agreement. Compensation for Work perforined and, if applicable, reimbursement for costs incurred shall be paid to Consultant upon City's receipt and approval of invoices, setting forth in detail the services performed and costs incurred, along with all supporting documents requested by City to process the invoice. Invoices shall be submitted on a monthly basis, and such invoices shall reflect costs incurred versus costs budgeted. Any material deviations in tests or inspections performed, or times or locations required to complete such tests or inspections, and like deviations from the Work described in this Agreement shalt be clearly communicated to City hefar•c charges are rrrcurrecd and shall be handled through Change Orders as described in Section II above. City shall pay Consultant within thirty (30) days after- approval Of the invoice by City staff. B. Maximum Contract Price. The total amount paid under this Agreement as compensation for Work performed and reimbursement for costs incurred shall not, in any case, exceed $40,685.00 (the "Maximun3 Contract Price"), except as outlined ill Section II(Q above, and Consultant represents that this amount is sufficient to perform all of the Work set forth in and contemplated by this Agreement. The compensation for Work performed shall be based upon a lump sum price. The lump sure price is based on Milton having 10,300 parcels, plus or minus about 5% as stated within RFI' #17-1.1 L If the total number of parcels is found to differ from the estimated number- of 10,300 by more than 5° o, the parties shall execute a Change Order consistent with the terms of Section II of this Agreement, to provide for a lump sum Maximum Contract Price reflecting a unit rate of $3.95 per parcel. C. Reimbursement for Casts. The Maximum Contract Price set forth in Section III(B) alcove includes all costs, direct and indirect, needed to perform the Work and complete the Project, and reimbursement for costs incurred shalt be limited as follows: ® There shall be no reimbursement for casts. Long distance telephone and telecommunications, facsimile transmission, normal postage and express trail, and photocopying charges and time shall be billed at cost. Supplies and outside services, transportation, Iodging, meals and authorized subcontracts shall be Filled at cost plus no more than a 10% administrative burden.. Automobile mileage shall be no more- than the current deductible rate set by the Internal Revenue Service. In no event shall the total reimbursement for costs incurred during a particular month exceed N/A percent of the total ainount due for Work for that particular month. IV. COVENANTS OF CONSULTANT A. Expertise of Consultant,• Licenses Certification and Permits. Consultant accepts the relationship of trust and confidence established between it and City, recognizing that City's intention and purpose in entering into this Agreement is to engage an entity with the requisite capacity, experience, and professional skill and judgment to provide the Work it1 pursuit of the Innely and competent completion of the Work undertaken by Consultant under this Agreement. Consultant shall employ only persons duly qualified in the appropriate area of expertise to perform the Work described in this Agreement. Consultant covenants and declares that it has obtained all diplopias, certificates, licenses, permits or the like required of Consultant by any and all national, state, regional, county, or local boards, agencies, comnlissnotls, cornmittees or other regulatory bodies in order to perform. the Work contracted for under this Agreement. Further, Consultant agrees that it will perform. all Work in accordance with the standard. of care and quality ordinarily expected of competent professionals and in compliance with all federal, state, and local laws, regulations, codes, ordinances, or orders applicable to the Project, including, but not limited to, any applicable records retention requirements and Georgia's Open Records Act (O.C.G-A. 5 50--18.71, et seq.). Any additional work or costs incurred as a result of error- anal/or omission by Consultant as a result of not meeting the applicable standard of care or quality will be provided by Consultant at no additional cost to City. This provision shall survive termination of this Agreement. B. Budgetary Limitations. Consultant agrees and acknowledges that budgetary limitations are not a justificatioil for breach of sound principals of Consultant's profession and performanceindustry. Consultant shall take no calculated risk in the performance of the Work.. Specifically, Consultant agrees that, in the event it cannot penfort.l the Work within the budgetary limitations established without disregarding sound principles of Consultant's profession and industry, Consultant will give written notice irrrnlediately to City. 4 C. City's Reliance on the Work. Consultant acknowledges and agrees that City does not undertake to approve or pass upon matters of expertise of Consultant and that, therefore, City bears no responsibility for Consultant's Work performed under this Agreement. Consultant acknowledges and agrees that the acceptance of Work by City is limited to the function of determining whether there ]las been compliance with what is required to be produced under this Agreement. City will not, and need not, inquire into adequacy, fitness, suitability or correctness of Consultant's periorrnance. Consultant hither agrees that no approval of designs, plans, specifications or other work product by any person, body or agency shall relieve Consultant of the responsibility for adequacy, fitness, suitability, and correctness of Consultant's Work under professional and industry standards, or for performing services under this Agreement in accordance with sound and accepted professional and industry principles. D. Consultant's Reliance on Submissions by City. Consultant must have timely information and input from City in order to perform the Work required under this Agreement. Consultant is entitled to rely upon information provided by City, but Consultant shall provide immediate written. notice to City if Consultant knows or reasonably should know that any information provided by City is erroneous, inconsistent, or otherwise problematic. C. Consultant's Representative. Hays Lambert, PLS GISP IENSI Rl- tiA..Mi;] shall be authorized to act on Consultant's behalf with respect to the Work as Consultant's designated representative, provided that this designation shall not relieve either Party of any written notice requirements set forth elsewhere in this Agreement. F. Assignment of Agreement. Consultant covenants and agrees not to assign or transfer any interest in, or delegate any duties of this Agreement, without the prior express written consent of City. As to any approved subcontractors. Consultant shall be solely responsible for reimbursing them, and City shall have no obligation to them. G. Responsibility of Consultant and Indemnification of Cite. Consultant covenants and agrees to take and assume all responsibility for the Work rendered in connection with this Agreement. Consultant shall bear alt losses and darnages directly or indirectly resulting to it and/or City on account of the performance or character of the Work rendered pursuant to this Agreement. Consultant shall defend, indemnify and (told harnTless City and City's elected and appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers (individually an "Indemnified Party„ and collectively "Indemnified Parties") from and abainst any and all claims, suits, actions, judgments, injuries, damages, Iosses, costs, expenses and liability of any kind whatsoever, including but not Iimited to attorney's fees and costs of defense ("Liabilities"), which may arise from or be the result of an alleged willful, negligent or tortious act or ornission arising out of the Work, perforrttance of contracted services, or operations by Consultant, any subcontractor, anyone directly or indirectly employed by Consultant or subcontractor or anyone for whose acts or omissions Consultant or subcontractor may be liable, regardless of whether or not the act or omission is caused in part by a party indemnified hereunder; provided that this indemnity obligation shall only apply to the extent Liabilities are caused by or result from the negligence, recklessness, or intentionally wrongful conduct of the Consultant or other persons employed or utilized by the Consultant in the performance of this Agreement. This indemnity obligation shall not be construed to negate, 5 abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against an Indemnified Party, by any employee of Consultant, its subcontractor-, anyone directly or indirectly employed by Consultant or subcontractor- or anyone for whose acts Consultant or subcontractor may be liable, the indemnification obligation set forth ill this provision shall not be limited ill any way by ally limitation on the amount or type of damages, compensation or benefits payable by or for Consultant or any subcontractor under workers' or workmen's compensation acts, disability benefit acts or other employee benefit acts. This obligation to indemnify, defend, and hold harmless the Indemnified Party(ies) shall survive expiration or termination of this Agreement, provided that the claims are based upon or arise out of actions or omissions that occurred during the performance of this Agreement. H. Independent Contractor. Consultant hereby covenants and declares that it is engaged in an independent business and agrees to perfontt the Work as an independent contractor and not as the agent or employee of City.yNothing in this Agreement shall be construed to make Consultant or any of its employees, servants, or subcontractors, an employee, servant or agent of City for any purpose. Consultant agrees to be solely responsible for its own matters relating to the urns: and place the Work is performed and the method used to perform such Work; the instrumentalities, tools, supplies and/or materials necessary to complete the Work; Hiring of consultants, agents or employees to complete the Work; and the payment of employees, including benefits and compliance with Social Security, %vrth.holding and all other regulations governing stroll matters. Consultant agrees to be solely responsible for its own acts and those of its subordinates, employees, and subcontractors during the life of this Agreement. There shall be no contractual relationship between any subcontractor or supplier- and City by virtue of this Agreement with Consultant. Any provisions of this Agreement that may appear to give City the right to direct Consultant as to the details of the services to be performed by Consultant or to exercise a measure of control over such services will be deemed to mean. that Consultant shall follow the directions of City with regard to the results of such services only. It is fiuther understood that this Agreerent is not exclusive, and City may Hire additional entities to perform the Work related to this Agreement. Inasmuch as City and Consultant are independent of each other, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed by both Parties hereto. Consultant agrees not to represent itself as City's agent for- any purpose to any party or to allow any erttployee of Consultant to do so, unless specifically authorized, in advance and in wntrng, to do so, and then only for the limited purpose stated in such authorization. Consultant shall assume full liability for any contracts or agreements Consultant enters into on behalf of City without the express knowledge and prior written consent of City. I. Insurance. As required by Exhibit A. J. Cut lovment of Unauthorized Aliens Probibited -- E�-Verify At idavit. Pursuantto Q_C.G.A. § 13-10-9 1, City shall not enter into a contract for the physical performance of services unless- (1) Consultant shall provide evidence on City -provided forms, attached hereto as Exhibits "D" and "E" (affidavits regarding compliance with the E - Verify program to be sword under oath under trim€nal penalty of false swearing pursuant to O_C.G.A. § 16-10-71), that it grid Consultant's subcontractors have registered with, are authorized to use and use the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions acid deadlines established in O.C.G.A. § 13-10-91, and that they will continue to use the federal work authorization program throughout the contract period, or (2) Consultant provides evidence that it is not required to provide an affidavit because it is all indh4ducrl (]lot a company) licensed pursuant to Title 26 or Title 43 or by the State Bar of Georgia and is in good standing. Consultant hereby verifies that it has, prior to executing this Agreement, executed a notarized affidavit, the form of which is provided in Exhibit ".I]", and submitted such affidac it to City or provided City with evidence that it is an individual not required to provide such an affidavit because it is licensed and in good standing as noted in sub -subsection (2) above. Further, Consultant hereby agrees to comply with the requirements of the federal Immigration Reform and Control Act of 1986 (1RCA), P.L. 99-603, O.C.G.A. s5 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02. In the event Consultant employs or contracts with any subcontractor(s) in connection with the covered contract, Consultant agrees to secure from such subcontractor(s) attestation of the subcontractor's compliance with O.C.G.A. y 13-10-91 and Rule 300-10--I-.02 by the subcontractor's execution of the subcontractor affidavit, the form of which is attached hereto as Exhibit "E" which subcontractor affidavit shall become part of the Consultant/subcontractor agreement, or evidence that the subcontractor is not required to provide such an affidavit because it is an individual licensed and in good standing as noted in sub -subsection (2) above. If a subcontractor affidavit is obtained, Consultant agrees to provide a completed copy to City within live (5) business days of receipt from any subcontractor. Where Consultant is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall be authorized to conduct an inspection of Consultant's and ConsuItant's subcontractors' verification process at any time to determine that the verification was correct and complete. Consultant and Consultant's subcontractors shall retain all documents and records of their respective verification process for a period of five (5) years following completion of the contract. Further, where Consultant is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall further- be authorized to conduct periodic inspections to ensure that no City Consultant or Consultant's subcontractors employ unauthorized aliens on City contracts. By entering into a contract with City, Consultant and Consultant's subcontractors agree to cooperate with any such investigation by malting their records and personnel available upon reasonable notice for inspection and questioning. Where Consultant or Consultant's subcontractors are found to have employed an unauthorized alien, the City Manager or his/her designee may report same to the Department of Homeland Security. Consultant's failure to cooperate with the investigation may be sanctioned by termination of the Agreement, and Consultant shall be liable for all damages and delays occasioned by City thereby. Consultant agrees that the employee -number category designated below is applicable to Consultant. [Information only required if a contractor affidavit is required pursuant to O_C.G.A. § 13-10-91.] ' ni 1 1 f 11 UZK M'l'lZt)I'RIAI 1- L :1 i r.o( wl 500 or more employees. 100 or more employees. X Fewer than 100 employees. Consultant hereby agrees that, in the event Consultant employs or contracts with any subcontractor(s) in connection with this Agreement and where the subcontractor is required to provide an affidavit pursuant to 4.C.G.A. § 13-10-91, Consultant will secure from the subcontractor(s) such subcontractor(s') indication of the above employee -number category that is applicable to the subcontractor. The above requirements shall be in addition to the requirements of state and federal law, and shall be construed to be in conformity with those laws. K. Records Reports and Audits. (1) Records. (a) Books, records, documents, account legers, data bases, and similar materials relating to the Work performed for City under this Agreement ("Records") shall be established and maintained by Consultant in accordance with applicable law and requirements prescribed by City with respect to all matters covered by this Agreement. Except as otherwise authorized or required, such Records shall be maintained for at least three (3) years from the date that final payment is made to Consultant by City under this Agreement. Furthermore, Records that are the subject of audit findings shall be retained for three (3) years or until such audit findings have been resolved, whichever is later. (b} All costs claimed or anticipated to be incurred in the performance of this Agreement shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. M (2) Repo is and Information: Upon request, Consultant shall furnish to City any and all Records in the form requested by City. All Records provided electronically must be in a forfnat compatible with City's computer systems and so ftware. (3) Audits and Inspections: At any time during normal business flours and as often as City may deem necessary, Consultant shall make available to City or City's representative(s) for examination all Records. Consultant will permit City or City's representative(s) to audit, examine, and make excerpts or transcripts from such Records. Consultant shall provide proper facilities for City or City's representatives) to access and inspect the Records, or, at the request Of City, shall make the Records available for inspection at City's office. Further, Consultant shall permit City or City's representative(s) to observe and inspect any or all of Consultant's facilities and activities during normal hours of business For the purpose of evaluating Consultant's compliance with the terms of this Agreement. in such instances.. City or City's representative(s) shall not interfere with or disrupt such activities. L. Ethics Code: Conflict of 1€€terest. Consultant agrees that it shall not engage in any activity or conduct that: would result in a violation of the City of 1tililton Code of Ethics or any other similar law or regulation. Consultant certifies that to the best of its knowledge no circumstances exist which will cause a conflict of interest in perfo€riling the Worst. Should Consultant become aware of any circumstances that may cause a conflict of interest during the Term of this Agreement, Consultant shall immediately notify City. If City determines that a conflict of interest exists, City may require that Consultant take action to remedy the conflict of interest or terminate the Agreement without liability. City shall have the right to recover any fees paid for services rendered by Consultant when such services were performed while a conflict of i€iterest existed if Consultant had knowledge of the conflict of interest and did not notify City within five (5) business days of beco;Hing aware of the existence of the conflict of interest. Consultant and City acknowledge that it is prohibited for any person to offer, give, or agree to give any City employee or official, or for any City employee or official to solicit, demand, accept, or agree to accept from another person, a gratuity of more than nominal value or rebate or Lin offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, dote€lninadon, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. Consultant and City further acknowledge that it is prohibited for any payment, gratuity, or offer of employment to be made by or on behalf of a sub -consultant under a contract to the prime Consultant or higher tier sub - consultant, or any person associated therewith, as an inducement for the award of a subcontract or order. M. Confidentiality. Consultant acknowledges that it may receive confidential information of City and that it wi11 protect the confidentiality of any such corifidential information and will require any of its subcontractors, consultants, and/or staff to likewise protect such confidential Information. Consultant agrees that confidential information it learnsor receives or such reports, information, opinions or conclusions that Consultant creates under this Agreement shall not be made available to, or discussed with, any individual or organization, including the news media, without prior written approval of City. Consultant shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City information whether specifically deemed confidential or not. Consultant acknowledges that City's disclosure of documentation is governed. by Georgia's Open Records Act, and Consultant further- acknowledges that if Consultant submits records containing trade secret information, and if Consultant Gvishes to keep such records confidential, Consultant must submit and attach to such records an affidavit affirmatively declaring that specific information in the records constitutes trade secrets pursuant to Article 27 of Chapter I of Title 10.. and the Parties shall follow the requirements of O.C.G.A. { 50-18-72(a)(34) related thereto. N. Kev Personnel. All of the individuals identified in Exhibit "IF attached hereto, are necessary for the successful cornPletion of the Work due to their unique expertise and depth and breadth of experience. There s1raI1 be no change in Consultant's Project Manager or members of the Project team, as listed in Exhibit "F", without written approval of City. Consultant recognizes that the composition of this team was instrumental in City's decision to award the Work to Consultant and that compelling reasons for substituting, these individuals must be demonstrated for City's consent to be granted. Any substitutes shalt be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this paragraph shall constitute a material breach of Consultant's obligations under this Agreement and shall be grounds for tenuination. D. Meetings,.. Consultant is required to meet with City's personnel, or designated representatives, to resolve technical. or contractual problems that may occur during the Tern -r of this Agreement at no additional cost to City. Meetings witl occur as problems arise and will be coordinated by City. City shall inform Consultant's Representative of the need for a meeting and of the date; time and location of the meeting at least three (3) hill business days prior to the date of the meeting. Face-to-face meetings are desired_ However, at Consultant's option and expense, a conference call meeting may be substituted. Consistent failure to participate in problem resolution meetings, two consecutive missed or rescheduled meetings, or failure to make a good faith effort to resolve problems, may result in termination of this Agreement for cause. P. Authority to Contract. The individual executing this Agreement on behalf of Consultant covenants and declares that it has obtained all necessary approvals of Consultant's board of directors, stockholders, general partners, limited partners or similar authorities to simultaneously execute and bind Consultant to the terms of this Agreement, if applicable. Q. Ownership of Work. All reports, designs, drawings, plans, specifications, schedules, work product and other materials, including, but not limited to, those in electronic form, prepared or in the process of being prepared for the Work to be performed by Consultant ("Materials") shall be the property of City, and City shall be entitled to full access and copies of H all Materials in the forst prescribed by City. Any Materials retraining in tI.te Bands of Consultant or subcontractor upon completion or termination of the Work shall be delivered immediately to City whether or not the Project or Work is cornmenced or completed; provided, however, that Consultant may retain a copy of any deliverables for its records. Consultant assumes all risk of loss, damage or destruction of or to Materials. If any Materials are lost, damaged or destroyed before final delivery to City, Consultant shall replace theta at its own expense. Any and all copyrightable subject matter in all Materials is hereby assigned to City, and Consultant agrees to execute any additional documents that may be necessary to evidence such assignment. R. Nondiscrimination. In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as attended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U_S.C. § 12132, and all other provisions of Federal law, Consultant agrees that, during performance of this Agreement, Consultant, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, Consultant agrees to comply with all applicable implementing regulations and shall include the provisions of this paragraph in every subcontract for services contemplated under this Agreement. V. COVENANTS OF CITY A. Right of Entry. City shall provide for right of entry for Consultant and all necessary equipment as required for Consultant to complete the Work; provided that Consultant shall not unreasonably encumber the Project site(s) with materials or equipment. S. Citv's Representative. Alicia NewbeM shall be authorized to act on City's behalf with respect to the Work as City's designated representative on this Project; provided that any changes to the Work or the terms of this Agreement must be approved as provided in Section II above. VI. TER1'VIINATION A. For Convenience. City may tenninate this Agreement for convenience at any timc upon providing writtennotice thereof at least seven (7) calendar days in advance of the tertninatlon date. B. For Cause. Consultant shall have no right to terminate this Agreement prior to completion of the Work, except in tite event of City's failure to pay Consultant within thirty (30) calendar days of Consultant providing City with notice of a delinquent payment and an opportunity to cure. In the event of Consultant's breach or default under this Agreement, City may terminate this Agreement for cause. City shall give Consultant at least seven (7) calendar days' writte11 notice of its intent to terminate the Agreement for cause and the reasons therefor. If Consultant fails to cure the breach or default within that seven (7) day period, or othetAvise remedy the breach or default to the reasonable satisfaction of City, then City stay, at its election: (a) in writing terminate the Agreement in whole or in part, (b) cure such default itself and charge Consultant for the costs of curing the default against any sums due or which become due to Consultant under this Agreement; I and/or (c) pursue any other remedy then available, at law or in equity, to City for such default. C. Statutory Termination. In compliance with O.C.G.A. § 36-60-13, this Agreement shall be deemed terminated as provided in 1(D) of this Agreement. Further, this Agreement shall terminate immediately and absolutely at such time as appropriated or otherwise unobligated fiends are no longer available to satisfy tld.e obligation of City. D. Payment Upon Termination. Upon termination, City shall provide for payment to Consultant for services rendered and, where authorized, expenses incurred prior to the termination date; provided that, where this Agreement is terminated for cause, City may deduct from such payment any portion of tide cost for City to complete (or hire someone to complete) the Work. as determined at the time of termination, not otherwise covered by lege remaining unpaid Maxildduldd Contract Price. E. Conversion to Termination for Convenience. if City terminates this Agreement For cause and it is later determined that City did not have grounds to do so, the terddination will be converted to and treated as a termination for convenience under the terms of Section VI(A) above. F. Re uirements Upon Termination. Upon termination, Consultant shall: (1) promptly discontinue all services, cancel as many outstanding obligations as possible, and not incur any new obligations, lidless the City directs otherwise; and (2) promptly deliver to City all data, drawings, reports, summaries, and such other information and materials as may have been generated or used by Consultant in performing this Agreement, whether completed or in process, in the form specified by City. G. Reservation of Rights and Remedies. Tide rights and remedies of City and Consultant provided in this Article are in addition to any other rights and rendedies provided under this Agreement or at law or in equity. VIL MISCELLANEOUS A. Entire Agreement. This Agreendent, including any exhibits hereto, constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. No other agreement, statement or promise relating to the subject matter of this Agreement not contained in this Agreement shall be valid or binding. This Agreement may be n dified or amended only by a written Change Order (as provided in Section II above) or other document signed by representatives of both Parties with appropriate authorization. B. Successors and Assigns. Subject to the provision of this Agreendent regardildg assignment, this Agreement shall be binding old the heirs, executors, administrators, successors and assigtds of the respective Parties. C. 'Governing Law, This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia without regard to choice of law principes. If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the 12 rules, regulations, statutes and laws of the State of Georgia will control. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia, or the U.S. District Court for the Northern District of Georgia — Atlanta Division, and Consultant submits to the jurisdiction and venue of such court. D. Captions and Severability. Ali beadings herein are intended for convenience and ease of reference purposes only and in no way define, Iirnit or describe the scope or intent thereof, or of this Agreement, or in any way affect this Agreement. Should any article(s) or section(s) of this Agreement, or any part thereof, later be deemed illegal, invalid or unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed, and the remainder of this Agreement shall remain in full force and effect to the extent possible as if this Agreement had been executed with the invalid portion hereof eliminated, it being the intention of the Parties that they would have executed the remaining portion of this Agreement without including any such part, parts, or portions that may for any reason be hereafter declared in valid. E. Business License. Prior to commencement of the Work to be provided hereunder, Consultant shall apply to City for a business license, pay the applicable business license fee, and maintain said business license during the Tenn of this Agreement, unless Consultant provides evidence that no such license is required. F. Notices. (1) Communications Relating to Day -to -Day Activities. All communications relating to the day-to-day activities of the Work shall be exchanged between City's Representative (named above) for City and Consultant's Representative (named above) for Consultant. (2) Official Notices. Al2 other notices, requests, demands, writings, or correspondence, as requited by this Agreement, shall be in writing and sl€a11 be deemed received, and shall be effective, when: (1) personally delivered, or (2) on the third day after the postmark date when mailed by certified mai 1, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Party at the address given below, or at a substitute address previously Furnished to the other Party by written notice in accordance herewith. NOTICE TO CITY shall be sent to: City Manager City of Milton, Georgia 2006 Heritage Walk Milton, Georgia 30004 :NOTICE TO CONSULTANT shall be sent to: Atlas Geographic Data, .I.nc 1.3 215 Racine Drive, Ste 201 ` l]-mington, NC 28403 G. Waiver of Agreement. No failure by City to enforce any right or power granted under this Agreement, or to insist upon strict compliance by Consultant with this Agreement, and no custom or practice of City at variance with the terms and conditions of this Agreement shall constitute a general waiver of any future breach or default or affect City's right to demand exact and strict compliance by Consultant with the terrris and conditions of this Agreement. Further, no express waiver shall affect any Term or condition other than the one specified in such waiver, and that one only for the time and manner speciCcally stated. H. Survival. All sections of this Agreement which by their nature should survive termination will survive termination, including, without limitation, confidentiality obligations and insurance maintenance requirements. I. No Third Party Rights. This Agreement shall be exclusively for the benefit of the Parties and shall not provide any third parties with any reinedy, claim, liability, reimbursement, cause of action or other right. J. Sovereizn Immunity, Ratification. Nothing contained in this Agreement shall be construed to be a waiver of City's sovereign immunity or any individual's qualified, good faith or official immunities, Ratification of this Agreement by a majority of the Mayor and City Council shall authorize the Mayor to execute this Agreement on behalf of City_ K. No Personal Liabilitv. Nothing herein shall be construed as creating any individual or personal liability on the part of any of City's elected or appointed officials, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys or volunteers. No such individual shall be personally liable to Consultant or airy successor in interest in the event of any default or breach by City or for any amount which may become due to Consultant or successor or on any obligation under the terms of this Agreement. Likewise, Consultant's performance of services under this Agreement shall not subject Consultant's individual employees, officers, or directors to any personal contractual liability, except where Consultant is a sole proprietor. The Parties agree that, except where Consultant is a sole proprietor, their sole and exclusive remedy, claim, demand or suit for contractual liability shall be directed and/or asserted only against Consultant or City, respectively, and not against airy elected or appointed official, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers. L. Counterparts. Agreement Construction and Interpretation. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. Consultant represents that it has reviewed and become familiar- with this Agreement and has notified City of any discrepancies, conflicts. or errors herein. in the event of a conflict in the terms of this Agreement and/or the exhibits attached hereto, the terms most beneficial to City shall govern. The Parties hereto agree that, if an ambiguity or question of intent or interpretation arises, this 14 Agreement is to be construed as if the Parties had drafted it jointly, as opposed to being construed against a Party because it was responsible for drafting one or more provisions of the Agreement. In the interest of brevity, the Agreement may omit modifying Words such as "all" and "any" and articles such as "the" and "an," but the fact that a modifier or an article is absent from one statement and appears in another is not intended to affect the interpretation of either statement. Words or terms used as nouns in the Agreement shall be inclusive of their singular and plural forms, unless the context of their usage clearly requires contrary meaning. M. Force Maieure. Neither City nor Consultant shall be liable for its respective non - negligent or non -willful failure to perform or shall be deemed in default With respect to the failure to perform (or cure a failure to perform) any of its respective duties or obligations under this Agreement or for any delay in such performance due to: (i) any cause beyond its respective reasonable control; (ii) any act of God; (iii) any change in applicable governmental rules or regulations rendering the performance of any portion of this Agreement legally impossible; (iv) earthquake, fire, explosion or flood; (v) strike or labor dispute, excluding strikes or labor disputes by employees and/or agents of CONSULTANT; (vi) delay or failure to act by any governmental or military authority; or (vii) any War, hostility, embargo, sabotage, civil disturbance, riot, insurrection or invasion. In such event, the time for performance shall be extended by an amount of time equal to the period of delay caused by such acts, and all other obligations shall remain intact. N. Material Condition. Each term of this Agreement is material, and Consultant's breach of any term of this Agreement shalt be considered a material breach of the entire Agreement and shall be grounds for termination or exercise of any other remedies available to City at law or in equity. IN WITNESS WHEREOF City and Consultant have executed this Agreement, effective as of the Effective Date first above written. [SIGNATURES ON FOLLOWING PAGE1 15 CONSULTANT: Atlaseographi D�Irjc Signature: Print Name: ryA"v 1-4so Title: �CIRCI.1= ONFJ resident ice President (Corporation) en[Terai Partner (Partnership/Limited Partnership) Member/Manager (LLC} Owner (Sole Proprietorship/Individual) Attest/Witness: Signature: , Print Name: Title: 5'ecrefarw I f/P (Assistant) Corporate Secretary (required if c Attest: Signature: Print Name: _ Title: City Clerk Approved as to form: City Attorney [CORPORATE SEAL] (required if corporation c'Lp 041 7 SLA f� � n 6- 2005 p CITY OF MILTON, GEORGIA By: Joe Lockwood, Mayor 16 [CITY SEAL] EXHIBIT "A" Except where clearly inappropriate, references in the procurement documents to "the city" "the City" or "the City of Alpharetta" shall mean The City of Milton in addition to or instead of the City of Alpharetta. ,VkS GFTY OA, finance €JePart,,,en# CITY OF ALPHARETTA virhareLta, GA 300,09 REQUEST FOR PROPOSALS (RFP) ALPHARETTA P °��' °W-� 093 {THIS IS NOT AN ORDERurchasinaCa:aipharetta.aa.us GEORGIA RFP TITLE: RFP #: RFP RESPONSE DUE DATEITIME: RFP ISSUE DATE: NUMBER OF PAGES: CONTACT INFORMATION Procurement Agent and RFP Contact: City of Alpharetta Finance Department Budget & Procurement Team 2 Park Plaza Alpharetta, GA 30009 CADASTRAL CONVERSION SERVICES 17-111 JUNE 15, 201710:00 AM MAY 11 2017 51 Abigail (Abbv] Shi Phone: 678-297-6052 FAX: 678-297-6093 Email: purchasinalpharetta.ga.us Website: https://www.ebidexchange-com/alpharetta INSTRUCTIONS TO OFFERORS: CITY HALL HOURS OF OPERATION FOR RECEIPT OF DELIVERIES: MON-THURS 8:30 AM — 5:00 PM; FRI 8:30 AM — 4:30 PM RETURN SEALED PROPOSAL TO: EXTERIOR OF SEALED ENVELOPE/PACKAGE MUST NOTE: CITY OF ALPHARETTA Offeror's Name and Address FINANCE DEPARTMENT RFP Title & Number as noted on top of this page CITY HALL 1 ST FLOOR GREETER STATION RFP Due Date & Time as noted on top of this page 2 PARK PLAZA (or as may be changed by Official Written Addendum) ALPHARETTA, GA 30009 ATTN: ABIGAIL SHIPP SPECIAL INSTRUCTIONS: THIS PAGE MUST BE COMPLETED SIGNED AND RETURNED WITH EACH RESPONSE By signing and returning this form with a Proposal, the authorized signer and represented firm have read, understand, and agree to information within this Request for Proposals: Firm/Offeror Name: Firm/Offeror Mailing Address: Firm/Offeror Phone Number(s). Firm/Offeror FAX Number(s): Email Address for Offeror's Contact: Authorized Offeror Signature: Printed Name of Signer: Offeror Federal I.D. Number: Offeror DUNS Number: Revised February 2017 City of Alpharetta, GA RPP # 17-111, Cadastral Conversion Services TABLEOF CONTENTS.....................................................................................2 ....................................... SCHEDULEOF EVENTS .............................................................................................................................5 SECTION 1: RFP INSTRUCTIONS.... 1.0 .... ............... .............................................. ...5 SINGLE POINT OF CONTACT .................................................................................................. 5 1.1 REQUIRED REVIEW ............... 5 1.1.1 Definitions of Certain Terms..................................................................... 5 1.1.2 Review of RFP.......................................................................................... 5 1.1.3 Addenda....................................................................................................6 1.1.4 Form of Questions.........................-.......................................-................... 6 1.1.5 City's Answers........................................................................................... 6 1.2 THIS SECTION DOES NOT APPLY........................................................................................... 6 1.3 SUBMITTING A SEALED PROPOSAL........................................................................................ 6 1.3.1 Failure to Comply with instructions........................................................... 6 1.3.2 Standard Forms........................................................................................ 7 1.3.3 Standard Contract..................................................................................... 7 1.3.4 Offeror's Signature.... ........................... ................................................. — 7 1.3.5 Organization of Proposal.......................................................................... 7 9.3.6 Late Submissions, Withdrawals, and Corrections .................................... 7 1.3.7 Notice of No Bid .................................... ............. ..................................... 8 1.4 COST OF PREPARING A PROPOSAL........................................................................................ 8 1.4.1 City Not Responsible for Preparation Costs ............................................. 8 1.4.2 All Timely Submitted Materials Become City Property ............................. 8 1.5 ACCESSING PROCUREMENT OPPORTUNITIES AND VENDOR REGISTRATION ............................. 8 1.5.1 Accessing Procurement Opportunities Online: .............................. .......... 8 1.5.2 Vendor Registration: ............................................................................... - 8. 1.6 ALPHARETTA VENDOR PREFERENCE (A.K.A. LOCAL VENDOR) ................................................. 8 SECTION 2: RFP RECEIPT AND EVALUATION PROCESS.....................................................................9 2.0 AUTHORITY.......................................................................................................................... 9 2.1 RECEIPT OF PROPOSALS AND PUBLIC INSPECTION................................................................. 9 2.1.1 Public Information....................................................................... 9 2.1.2 Procurement Agent's Review of Proposals .............................................. 9 2.2 CLASSIFICATION AND EVALUATION OF PROPOSALS............................................................... 10 2.2.1 Classification of Proposals as Responsive and Responsible ................. 10 2.2.2 Evaluation of Proposals.......................................................................... 19 2.2.3 Completeness of Proposals ................................ .................. -................. 10 2.2.4 Opportunity for DiscussionlNegotiation andlor Oral Presentationl Product Demonstration......................................................................................... 16 2.2.5 Best and Final Offer................................................................................ 10 2.2.6 Evaluation Committee Recommendation forAward ............................... 10 2.2.7 Contract Award.......................................................................................1Q 2.3 CITY'S RIGHTS RESERVED.................................................................................................. 11 SECTION 3: SCOPE OF PROJECTISPECIFICATIONS...........................................................................11 3.0 ORGANIZATION OF PROPOSAL.... ....................... —.1- .......... 11 3.1 PROPOSAL COPIES REQUIRED, DEADLINE FOR RECEIPT....................................................... 12 3.2 CITY'S INTENT-•............................................................•------•-•................-.•......................... 13 Page: 2 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services 3.3 BACKGROUND INFORMATION......................................................................... ...... 13 3.4 PROJECT GOALS.......................................................................................... ............. 13 3.5 AVAILABLE RESOURCES............................................................................. .................... 13 3.6 STATEMENT OF WORK ........ .......... .............. ................................... •-................................... 15 3.7 PROJECT MANAGEMENT..................................................................................................... 15 3.8 PARCEL CONVERSION........................................................................................................ 15 3.9 PARCEL$OUNDARY........................................................................................................... 17 3.10 SUBDIVISION BOUNDARY.. .......................... ................. ............. ................................ ...... 17 3.11 MUNICIPAL BOUNDARY.............................................................................. 18 3.12 METADATA......................... ................. ........ ......... .................... ....... I ........ I ...... ...... ... 18 3.13 COORDINATE SYSTEMIGEOGRAPHIC SYSTEM..................................................................... 18 3.14 DATA FORMAT...................................................................................................:............... 1$ 3.15 CONVERSION SCRIPT ............... ............................. ............................. ...... .. 18 3.96 PILOT PROJECT........................................................................................ ........ 3.17 DELIVERABLES .............................................. 19 3.18 TIMEFRAME ..................................... ..................._.......................................19 3.19 DATA OWNERSHIP.............................................................................................................. 19 SECTION 4: OFFEROR QUALIFICATIONS..............................................................................................19 4.0 CITY'S RIGHT TO INVESTIGATE ............................................................................................ 19 4.1 OFFEROR INFORMATIONAL REQUIREMENTS.... ................................................ ................ ..... 20 4.1.1 Company Profile: ........... _ ............. ...... -- ............................................ 20 4.1.2 References:- ............ ...... ......................... - ........... --- .... ....... ........... 20 4.9.3 Team Lead Personnel Resumes and Experience: ............ ............... .... 20 4.9.4 Method of Providing Services:................................................................ 21 4.1.5 InterviewslPresentations:......................................................................... 21 SECTION5: COST PROPOSAL ..................................................... : 22 SECTION 6: EVALUATION ......................... .............. CRITERIA ................... 6.0 .....................................................................................................24 EVALUATION CRITERIA ............................................................•...................... ....•.....24 SECTION 7: TERMS AND CONDITIONS..................................................................................................25 7.0 ADDITIONAL CONTRACT PROVISIONS TERMS AND ................................................................. 25 7.1 PERFORMANCE PRIOR TO CONTRACT EXECUTION................................................................ 25 7.2 CONTRACT TERM............................................................................................................... 25 7.3 SUBCONTRACTORS AND SUB -SUBCONTRACTORS ..................................... ...,.-... 25 7.4 THIS SECTION DOES NOT APPLY......................................................................................... 26 7.5 THIS SECTION DOES NOT APPLY......................................................................................... 26 7.6 GENERAL INSURANCE REQUIREMENTS................................................................................ 26 7.7 INDEPENDENT CONTRACTOR ............................................................................................... 27 7.8 COMPLIANCE WITH ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT.... ..................... 27 E -Verify Program...................................................................................................... 27 7.9 COMPLIANCE WITH LAWS.................................................................................................... 28 7.10 TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 ....................................................... ............ 28 7.11 SUBSTITUTIONS AND CHANGE ORDERS............................................................................... 29 7.12 CONTRACT TERMINATION.................................................................................................... 29 7.13 INVOICING AND PAYMENT.................................................................................................... 29 7.14 MISCELLANEOUS ................ ......................... ..................... .......................... ........................ 29 7.94.1 Deliveries................................................................................................ 29 7.14.2 Taxes...................................................................................................... 29 7.15 THIS SECTION DOES NOT APPLY....................................................................... ............. 30 Page: 3 of 51 City of Alpharetta, GA RFP # 77--917, Cadastral Conversion Services APPENDIXA: STANDARD FORMS.......................................................................................................... 31 CITY OF ALPHARETTA DISCLOSURE FORM AND CERTIFICATE OF NON -COLLUSION ............................... 32 AFFIDAVIT VERIFYING CONTRACTOR PARTICIPATION IN FEDERAL WORK AUTHORIZATION PROGRAM (E- VERIFY/1-9) ..... • • ........................I...................... • • ••............ • • ••..................................................... •...... 33 REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION ............................................. 34 AFFIDAVIT VERIFYING SUBCONTRACTOR PARTICIPATION IN FEDERAL WORK AUTHORIZATION PROGRAM (E-VERIFY/1-9) (PRIME CONTRACTOR TO RETAIN ON FILE) ................................................................... 35 AFFIDAVIT VERIFYING SUB -SUBCONTRACTOR PARTICIPATION IN FEDERAL WORK AUTHORIZATION PROGRAM (E-VERIFY/I-9) (PRIME CONTRACTOR TO RETAIN ON FILE) ................ :............ ..................... 36 LOCAL VENDOR CERTIFICATION FORM.............................................................................................. 37 NOTICEOF "NO BID" FORM..........................................................................••••••............................... 38 APPENDIX B: CITY OF ALPHARETTA TAX FORMS.............................................................................. 39 APPENDIX C: DEFINITIONS OF CERTAIN TERMS...............................................................................41 APPENDIX D. PARCEL BOUNDARY ISSUES.........................................................................................43 APPENDIX E: PILOT PROJECT AREAS..................................................................................................49 Page: 4 of 51 City of Alpharetta, GA Si�E3ULE OF EVENTS EVENT RFA # 17-111, Cadastral Conversion Services DATE RFPIssue Date....................................................................................................................... May 11, 2017 Deadline for Receipt of Written Questions..... ............................ ............................ I... May 26, 2017 4:00 PM Deadline for Posting of Written Answers.....................................................................June 9, 2017 4:00 PM RFP Response (Proposal) Due Date/"Time..............................................................June 15, 2017 10:00 AM CITY HALL HOURS OF OPERATION FOR RECEIPT OF DELIVERIES: Monday — Thursday 8:30 AM — 5:00 PM; Friday 8:30 AM — 4:30 PM (All time references in this document are understood as local, Eastern Time for our City, Alpharetta, GA.) SECTION 1: RFP INSTRUCTIONS 1.0 Single Point of Contact • Offerors are not allowed to communicate with any City of Alpharetta or City of Milton staff or elected officials regarding this procurement, except for communication with or at the direction of the City Procurement Agent in charge of this solicitation as designated by the City Procurement Officer and, if applicable, authorized communications at the Pre -Proposal Conference. • Any unauthorized contact may disqualify the Offeror from further consideration. • Contact information for the single point of contact is as follows: Procurement Agent: Address: Telephone Number: Fax Number. E-mail Address: Abigail (Abby) Shipp City of Alpharetta Finance Department Budget and Procurement Team 2 Park Plaza Alpharetta, GA 30009 678-297-5052 678-297-6093 urchasin al haretta. a.us 1.1 Required Review 1.1.1 Definitions of Certain Terms: Appendix C of this document contains definitions to a list of procurement terms that maybe used in the RFP and procurement process. Offerors are encouraged to review these terms for intent and meaning used throughout the RFP and contracting process. The City also offers a Vendor Guide containing information about doing business with our City. Among other information, the Guide contains definitions to terms used in the procurement processes along with the basic steps within each process. The Guide can be found online at htt;)s://www.ebidexchailin-ge.comiali)haretta. 1.1.2 Review of RFP: Offerors should carefully review this RFP in its entirety including ail instructions, requirements, specifications, and terms/conditions and promptly notify the Procurement Page: 5 of 51 City of Alpharetta, GA RFP # 17-111, Cadastra! Conversion Services Agent, identified above, in writing or via e-mail of any ambiguity, inconsistency, unduly restrictive specifications, or error that may be discovered upon examination of this RFP. 1.1.3 Addenda: The City may revise this RFP by issuing an addendum prior to the RFP Response (Proposal) Due Date/Time. The addendum will be posted on the City of Alpharetta website alongside the posting of the RFP at httpsJ/www.ebidexchange.camlalpharetta. Any publicly issued addendum will become part of the bid documents and subsequent contract. • Offerors must sign and return any addendum acknowledgement page with their RFP Proposal response. ■ Failure to submit Proposal in accordance with an addendum may be cause for rejection. • in unusual circumstances, the City may postpone an opening/due date and time in order to notify vendors of an addendum and to give Offerors sufficient time to respond to the addendum. • It is the Offeror's responsibility to review the Schedule of Events and the web page for additional documents and/or addenda issued for this project. 1.1.4 Form of Questions: Offerors with questions, requiring clarification, or interpretation of any section within this RFP must address these questions in writing using the question tab and entry field found within the solicitation posting at httos,//www.ebidexchan-ge.com/alpharetta.. Registration and login is required to view documents, ask questions, and view the City's responses. • Questions must be received by the City on or before 4:00 PM, 4512612017. • Each question shall be submitted separately. • Each question must provide clear reference to the section, page, and item in question. • Questions received after the deadline may not be considered. 1.1.5 City's Answers: The City will provide official written answers to all written questions received on or before Question Deadline noted above in Section 9.1.4. • Answers to questions for clarification can be found within the question tab found within the solicitation posting at htt s:/Iwww.ebidexchan e.com/al haretta. Registration and login is required to view documents, ask questions, and view the City's responses. • All questions will be answered either within the question tab for the solicitation or in an officially posted addendum by or before 4:00 PM, 0610912017. • Any material changes to the RFP, including changes to the Scope of Project/Specifications, Calendar of Events, etc., will be formally communicated through an addendum that will be added to the solicitation posting, which can be found at httos://www.ebidexchange.com/apharetta. • Offerors must sign and return any addendum acknowledgement page with their proposal (see Section 1.1.3). • Any other form of interpretation, correction, or change to this RFP will not be binding upon the City, 1.2 This Section Does Not Apply 1.3 Submitting a Sealed Proposal 1.3.1 Failure to Comply with Instructions: The City may choose not to evaluate, may deem non-responsive, and/or may disqualify from further consideration any responses that fail to comply with these instructions, are difficult to understand, are difficult to read, or are missing any requested Information. Page: 6 of 51 City of Alpharetta, GA RFP # 17-777, Cadastral Conversion Services 1.3.2 Standard Forms: Offerors must respond to this RFP by completing the standard forms set forth under Appendix A. The standard forms include legal requirements that must be met before contract award process commences. See Appendix A for further instructions. 1.3.3 Standard Contract: By submitting a response to this RFP, Offerors agree to execute a contract materially incorporating those certain provisions set forth in Section 7 Terms and Conditions upon contract award by the City Council. Offerors acknowledge that Section 7 Terms and Conditions does not define the total extent of the contract language. 1.3.4 Offeror's Signature: • The first page of this RFP and any other pages requiring signatures must be signed in ink by an individual authorized to legally Bind the legal entity submitting the Proposal and must be submitted with the Response. The Offeror's signature on a Proposal in response to this RFP represents, warrants, and guarantees that the prices quoted have been established without collusion and without effort to preclude the City from obtaining the best possible supply or service. By signing and submitting a response to this RFP, Offeror acknowledges and agrees that the Offeror has carefully examined and fully understands the provisions and requirements of this RFP; has made a personal examination of the Project site (if applicable); is satisfied as to the actual conditions, specifications/scope of work, and requirements; and hereby agrees that if Offeror's Proposal is accepted, Offeror will eater into a contract with the City of Alpharetta and/or City of Milton and perform same in full conformance with the Contract Documents. IP Proof of authority of the person signing the RFP response must be furnished upon request. 1.3.5 Organization of Proposal: Each proposal must be organized in the order set forth in Section 3 of this RFP. The Original Proposal document and each Proposal document copy shall have tabs separating each response section. 1.3.6 Late Submissions, Withdrawals, and Corrections: Late Proposal: Regardless of cause, late proposals will not be accepted and will automatically be disqualified from further consideration. It shall be the Offeror's sole risk to assure delivery to the receptionist's desk at the designated office by the designated RFP Response (Proposal) Due Date/Time. Late proposals will not be opened and may be returned to the Offeror at the expense of the Offeror or destroyed if requested. Proposal Withdrawal: An Offeror requesting to withdraw their proposal prior to the RFP Response (Proposal) Due DatelTime may submit a letter to the Procurement Agent requesting to withdraw. The letter must be on company letterhead and signed by an individual authorized to legally bind the firm. An Offeror requesting to withdraw after the proposal has been opened will be required to submit a letter with documented facts supporting the reason for withdrawal within two business days of the opening. The letter must be on company letterhead and signed by an individual authorized to legally bind the firm. The Offeror must present clear and convincing evidence that an unintentional error was made. The Procurement Officer or designee will review the withdrawal request and a judgment will be made. Generally, proposal withdrawals after proposal due date/time for reasons other than obvious clerical errors are not permitted. Proposal Correction: if an error is discovered prior to the opening, the Offeror can submit a corrected proposal. The corrected proposal should be clearly marked that it replaces the proposal originally submitted. If an obvious clerical error is discovered after the proposal has been opened, the Offeror may submit a letter to the designated Procurement Agent within two business days of opening, requesting that the error be corrected. The letter must be on company letterhead and signed by an individual authorized to legally bind the firm. The Offeror must present clear and convincing evidence that an unintentional error was made. The Procurement. Officer or designee will review the correction request and a judgment Page: 7 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services will be made. Generally, modifications to opened proposals for reasons other than obvious clerical errors are not permitted. 1.3.7 Notice of "No Bid": It is important to the City of Alpharetta to receive a reply from all invited Offerors. There is no obligation to submit a bid, quotation, or proposal: however, if you are unable or do not wish to participate in this RFP and this "Notice of No Bid" is not executed and returned, your firm may be deleted from our list of qualified bidders/Offerors. This farm is located in Appendix A (Standard Forms). 1.4 Cost of Preparing a Proposal 1.4.1 City Not Responsible for Preparation Costs: The costs for developing and delivering Proposals, responses, or submissions to this RFP and any subsequent presentations of the Proposal as requested by the City are entirely the responsibility of the Offeror. The City is not liable for any expense incurred by the Offeror in the preparation and presentation of their Proposal. 1.4.2 All Timely Submitted Materials Become City Property: All materials submitted, including those from awarded Offeror as well as those from unsuccessful Offerors, in response to this RFP become the property of the City and are to be appended to any formal documentation, which would further define or expand any contractual relationship between the City and Offeror resulting from this RFP process. 1.5 Accessing Procurement Opportunities and Vendor Registration 1.5.1 Accessing Procurement opportunities Online: Offerors interested in responding to this RFP can locate all associated documents at httas lrwww.ebidexchan e.comial haretta. Registrations and login at this eBid Systems site is required to view/download documents and view/ask questions. 1.5.2 Vendor Registration: Offerors may also register as a vendor with the City by going to www.ai haretta. a.us, select the Business dropdown, and then choose Vendors. Web based registration is the method of registration used by the City for all transactions such as contracts, purchase orders, payments, etc. An Offeror may submit a Proposal without first entering vendor registration, but online registration is required of an awarded contractor. 1.6 Alpharetta Vendor Preference (a.k.a. Local Vendor) It is the policy of the City of Alpharetta to invest in the local community when appropriate through securing goods/services from local businesses at competitive pricing and terms. This is to encourage local businesses to compete for City Business for formal procurement with a contract value of $50,000.01 to $500,000.00. To apply for the Alpharetta Vendor Preference the Vendor must meet the following requirements: • Has a permanent place of business with full-time employee(s) within City limits for a minimum of six months prior to the issuance date of any formal solicitation to which said business is responding; • The permanent place of business must distribute goods/services and cannot be a post office box or a residence; • Has a valid business license from the City; and • Is not delinquent on any taxes/fees owed to the City (e.g. property taxes, business license fees, etc.). Vendors must complete the Local Vendor Certification form located in Appendix A, Standard Forms of this RFP, Every Vendor seeking qualification for local preference must include the completed form and all required documentation noted on the form in the Vendor's response to this RFP. Page: 8 of 51 City of Alpharetta, GA RFP #117--111, Cadastral Conversion Services 2.0 Author This RFP is issued under the authority of the City of Alpharetta Procurement Policy and applicable law. The City has the authority to reject any and all Proposals and to waive technicalities and informalities as further set forth in Section 2.3. 2.1 Receipt of Proposals and Public Inspection 2.1.1 Public Information: Upon receipt of all sealed proposals, only the name of each supplier and the date and time of receipt shall be recorded. leo other information will be disclosed nor shall the proposals be considered open record until after council award. All information received in response to this RFP, including copyrighted material, is deemed public information and will be made available for public viewing and copying shortly after the council award with the following five exceptions: 1. bona fide trade secrets that have been specifically identified, properly marked, separated, and documented and to which the Bidder has attached an affidavit declaring that such specific information constitutes a trade secret pursuant to Article 27 of Chapter 1 of Title 10 of the Official Code of Georgia Annotated, will not be disclosed; provided however, if the City determines that such specifically identified infonnation does not in fact constitute a trade secret, the City will notify the Bidder of its intent to disclose such information prior to its initial disclosure as required by law; 2. matters involving individual safety, as determined by the City, may be withheld from disclosure; 3. any company financial Information in the form of records containing tax matters or tax informations that is confidential under state or federal law, which has been requested by the City to determine vendor responsibility, unless prior written consent has been given by the Bidder will not be disclosed; 4. any document or record, or portion thereof, containing information Exempt from disclosure pursuant to O.C.G.A. § 50-18-70, et seq., may be withheld from disclosure as determined by the City; and 5. any other document or record, or portion thereof, mandated by law to be kept confidential, as determined by the City, All open records requests must be presented in writing along with specific items requested. The Open Records Request form is available from the City's main website and requested through the City Clerk's Office. 2.1.2 Procurement Agent's Review of Proposals: The Procurement Agent in charge of the solicitation will open and review the Proposals and separate out any information that meets the referenced exceptions in Section 2.1.1 above, providing the following conditions have been met: 1. Documents or records containing information that the Offeror wishes to keep confidential must be specifically identified and clearly marked and separated from the rest of the Proposal; 2. The Proposal does not contain any such confidential material in the cost/price section; and 3. An affidavit from the Offeror specifically identifying information as a trade secret and declaring that such information constitutes a trade secret pursuant to Article 27 of Chapter 1 of Title 10 of the Official Code of Georgia Annotated is attached to each separated document or record in the Proposal that Offeror wishes to be kept confidential because it contains trade secrets. Information separated out under this process will be available for initial review only by the Procurement Officer, Procurement Agent, and limited other designees. Offerors acknowledge that the act of separating out such information by the Procurement Agent does not operate to exempt such informations from disclosure as a public record; rather, the disclosure of such information is governed by O.C.G.A. § 50-18-70, at seq. Offerors should be prepared to pay all legal costs and fees associated with defending a claim for confidentiality in the event an (open records) request is submitted by another party and the City determines that such information is subject to disclosure. Page: 9 of 51 City of Alpharetta, GA RFP # 17-179, Cadastral Conversion Services 2.2 Classification and Evaluation of Proposals 2.2.1 Classification of Proposals as Responsive and Responsible. All Proposals will initially be classified as either "responsive" or "nonresponsive". 1. Proposals may be found nonresponsive any time during the evaluation process or during negotiations if ■ any of the required information is not provided; • the submitted price is found to be excessive or inadequate; or ■ the Proposal is not within the plans and specifications described and required in the RFP. Proposals found nonresponsive will not receive further consideration. 2. The Procurement Officer or designee will determine whether an Offeror has met the standards of responsibility — i.e., whether the Offeror has the capability in all respects to perform fully and reliably the requirements of this RFP and resulting contract based on the factors below. Such a determination may be made at any time during the evaluation of a Proposal response if information surfaces that would result in a determination of non -responsibility. ■ If Proposal is found non -responsible, the determination will be in writing, made a part of the procurement file, and mailed to the affected Offeror. 2.2.2 Evaluation of Proposals: The Evaluation Committee will evaluate the remaining proposals and recommend whether to award to the highest-ranking Offeror or, if necessary, to seek discussion/negotiation or a "best and final offer' in order to determine the highest-ranking Offeror. All responsive proposals will be evaluated based on stated evaluation criteria (Section 8). The City shall be the judge of the factors and will make the award in the best interest of the City. 2.2.3 Completeness of Proposals: Selection and award will be based on the Offeror's Proposal and other items outlined in this RFP. Submitted responses may not include references to information located elsewhere, such as Internet websites or libraries, unless specifically requested. 2.2.4 Opportunity for Discussion/Negotiation and/or Oral Presentation/ Product Demonstration: After receipt of all proposals and prior to the determination of the award, the City may initiate discussions with one or more Offerors should clarification or negotiation be necessary. Offerors may also be required to make an oral presentation and/or product demonstration to clarify their RFP response or to further define their offer. In either case, Offerors should be prepared to send qualified personnel to the City to discuss technical and contractual aspects of the proposal. Oral presentations and product demonstrations, if requested, shall be at the Offeror's expense. 2.2.5 Best and Final Offer: The "Best and Final Offer' is an option available to the City under the RFP process which permits the City to request a "best and final offer" from one or more Offerors if additional information is required to make a final decision. Offerors may be contacted asking that they submit their "best and final offer", which must include any and all discussed and/or negotiated changes. 2.2.6 Evaluation Committee Recommendation for Award: The Evaluation Committee will provide a written recommendation for award to the Procurement Agent that contains the ranking and related supporting documentation for its decision. The Procurement Agent will review the recommendation to ensure its compliance with the RFP process and criteria before concurring with the Evaluation Committee's recommendation. 2.2.7 Contract Award: Contract award, if any, will be made by City Council upon recommendation from the Evaluation Committee to the highest-ranking Offeror who provides all required documents and successfully completes the negotiation process. The City may elect to electronically deliver contracts to the awarded contractor for digital signing. Both State of Georgia and Federal law recognize and uphold the use of electronic signatures. DocuSign is the City's current electronic signature solution allowing users to route and sign contracts and agreements securely. Page: 10 of 51 City of Alpharetta, GR RFP # 17-111, Cadastral Conversion Services 2.3 City's Rights Reserved While the City has every intention to award a contract as a result of this RFP, issuance of the RFP in no way constitutes a commitment by the City to award and execute a contract. Upon a determination such actions would be in its best interest, the City, in its sole discretion, reserves the right to: • cancel or terminate this RFP at any time. A notice of cancellation will be issued on the City's website. If the RFP is cancelled, the City will not reimburse any vendor for the preparation of their Proposal, Proposals may be returned, at Offeror's expense, upon request if unopened; • reject any or all Proposals, responses, or submissions received in response to this RFP; ■ waive and/or amend any technicalities or informalities, or undesirable, inconsequential, or inconsistent provisions or specifications of this RFP which would not have significant impact on any Proposal or submission; • not award a contract if it is in the best interest of the City not to proceed with contract execution; and • terminate any contract if the City determines adequate funds are not available. 3.0 Organization of Proposal Each proposal must be organized in the order set forth below. Paper Original and Copy.sections shall have tabs separating each section. Each Proposal and Copies must be submitted in a sealed envelope/package. Cost Proposal to be within a sealed envelope within the sealed Proposal package, Sealed Proposal envelope/package must be marked on the exterior with the following: • Offeror's Name, ■ RFP #, • RFP Title, and RFP Response (Proposal) Due Date/Time. 1, Cover rage — Offeror's authorized official to complete, sign, and return with proposal response; a. By submitting a response to this RFP, Offeror acknowledges and agrees that Offeror has carefully examined and fully understands the provisions and requirements of this RFP, has made a personal examination of the site of the proposed work [if applicable], is satisfied as to the actual conditions and requirement of the proposed Work, and hereby proposes and agrees that if Offerors Proposal is accepted, Offeror will contract with the City in full conformance with the Contract Documents. Offerors should include a listing of any exceptions to Sections 1, 2, and z (including subsections). 2. Section 3, Scope of Project/Specifications — include all requested documents, information, exceptions, clarifications, etc. 3. Section 4, Offeror Qualification Requirements — include all requested documents and information 4. Appendix A, Standard Forms — Complete each of the following as directed on each form, sign, and return with proposal response: a. Disclosure Form — complete, sign, and return with Proposal response; b. E -Verify, Affidavit Verifying Compliance with Illegal Immigration Reform and Enforcement Act, Contractor Affidavit only to be returned with proposal; C. W-9, Request for Taxpayer Identification Number and Certification; 5. Additional Appendices (ONLY if applicable) — include all requested documents and information 6. Addenda — if any addenda are formally issued by the City, Offeror must complete, sign, and return Page 1 Addendum Acknowledgement with Proposal acknowledging receipt and adherence to any changes In the RFP. 7. Section 5 — Cost Proposal and Proposal Price Certification — Offeror's authorized official to complete, sign, and return with proposal as directed below: Page: 11 of 51 City of Alpharetta, GA RFP # 17-797, Cadastra! Conversion Services a. Offerors must respond to this RFP by utilizing the Cost Proposal form found in Section 5. (This form may also be provided as a separate, fillable Excel worksheet.) b. Offeror's authorized official to complete, sign, and return Two W Copy of the Cast Proposal and Proposal Price_ Certification in sealed envelopes. c. Except in rare cases as described in Section 1.3.6, a proposal may not be corrected, withdrawn, or canceled by the Offeror for a 120 -day period following the deadline for Proposal submission as deflned in the Schedule of Events (RFP Response (Proposal) Due Date/Time), or receipt of best and final offer, if required, and Offerer so agrees in submitting the proposal. d. The Cost Proposal form will be used as the primary representation of each Offeror's cost/price, and will be used extensively during proposal evaluations and ranking. Additional information should be included as necessary to explain in detail the Offeror's cost/price. e. One Original Cost Proposal shall be submitted within the sealed proposal package in a separate, sealed, opaque envelope marked: Cost Proposal Offeror's Name, ■ RFP #, • RFP Name, and ■ Due Date/Time. f. Additional Cost proposal sheets shall not be included in proposal original or copies (paper or digital), 3.1 Proposal Copies Required, Deadline for Receipt 1. Each proposal must be received in sealed, opaque packaging. 2. Proposals roust be at the location noted below prior to the RFP Response (Proposal) Due Date/Time 10:00 Affil, on 06/1512017. Each RFP response received must be delivered to this location and Time/Date stamped upon delivery. City Hall hours of operation for receipt of deliveries: Monday — Thursday 8:30 am — 5:04 pm; Friday 8:30 am — 4:34 pm City of Alpharetta City Hall V1 Floor Greeter Station 2 Park Plaza Alpharetta, GA 30009 Attn: Abigail Shipp 3. Faxed or e-mailed responses to Requests for Proposals are NOT accepted and will not be reviewed. 4. Offerors must submit the following number of copies to the address set forth on the Cover Page: A. Technical Proposal (Does Not Include Cost Proposal): ■ Two (2) Hard Original Copies Unbound (3 -ring binder OK), marked "Original" with original signatures: • Two (2) Hard Copies Unbound (3 -ring binder OK), marked "Copy'; ■ Three (3) Flash Drive Copies. a. Mark all Flash Drives with Offeror's name and RFP number and title. b. All digital files must be in either (unless otherwise specified within this document): i. Microsoft Office file format or ii. Portable Document Format (PDF). Page: 12 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services c. Use caution in creating the electronic files. If the City is unable to open files due to data -corruption, password or encryption error, etc., the Offeror's proposal may be considered incomplete, d. NOTE. All digital copies must include exactly the same information as provided in the hard copy "Original". S. Cost Proposal: ■ Two (2) Hard Original Copies marked "Original" with original signatures. See Section 3.0, 97 Cost Proposal and Proposal Price Certification for complete submittal directions. 3.2 City's Intent The City of Alpharetta (Alpharetta) is accepting sealed proposals from qualified firms for Cadastral Conversion Services, including, but not limited to, the development of a seamless geodatabase, using ERS I's GIS software products. The primary goal is to correct misaligned, missing, and incorrect boundaries associated with tax parcels within the municipal Boundaries of Alpharetta and Milton. The Offeror shall furnish all labor, material, and equipment necessary to complete the project. Based on review and scoring of Proposals received, each City reserves the right to eater into independent contracts for this project. Furthermore, the Cities reserve the right to retain the services of the Offeror for future maintenance of the parcel boundaries. This option would be at the discretion of each City individually and may result in additional contracts). 3.3 Background Information The City of Alpharetta and the City of Milton are located in the northern part of Fulton County. Alpharetta is 27.3 square miles and has approximately 20,500 parcels; Milton is 39.1 square miles and has approximately 13,300 parcels. Fulton County is the repository of parcel boundaries and parcel attributes. The contiguous municipalities rely on the Fulton County parcel boundaries for tax assessments, zoning boundaries, right of way analysis, floodplain reviews, stormwater analysis, etc. 3.4 Project Goals For each municipality, completion of this project will improve the GIS analytics with better location context, accuracy, and interactivity. By correcting the misalignments, missing, and incorrect boundaries associated with tax parcels in Alpharetta and Milton, the Cities goals are to: • Match parcel boundaries with zoning boundaries • Match parcel boundaries with land -use boundaries ■ Determine and display accurate right of ways (ROW) • determine greenway boundaries • Accurate measurements for area and linear features of parcels and ROWS • Accurate parcel based analysis • Accurate municipal boundaries • Improve positional accuracy • Improve consistency with parcel boundaries and aerial photography Examples of the current issues are available in Appendix D. 3.5 Available Resources To facilitate the success of the Cadastral Conversion project, the respective Cities shall provide the following items as necessary and if available. All data and other records supplied to the successful Offeror will remain the sole property of the Cities of Alpharetta and Milton. The Offeror shall not, without written consent from the respective municipality, copy or use such records, except to carry out the contracted work. Page: 13 of 51 City of Alpharetta, GA RFP # 17--111, Cadastrai Conversion Services Upon project completion, the successful Offeror shall return all submitted records to the respective Cities. The Cities are unable to guarantee the completeness or accuracy of the data. 3.5.1 Source Materials Available City of City of Resources Alpharetta Milton Scanned, Digital, or Paper Plats &/or Surveys X X Municipal Boundary X X Subdivision Boundaries X X Parcel Boundaries X X Annexations X N/A Street Centerlines X X Right of Way Documentation X X 2017 Orthographic I magery X X 2015 Orthographic Imagery X X 2015 Orthographic Imagery X X 2013 Orthographic Imagery X NIA 2012 Orthographic Imagery X X Digital Plat Coverage X X Note: it is the Offerors's responsibility to verify the accuracy and completeness of any available resources and to obtain any supplemental documents necessary for the completion of this project. 3.5.2 Disclosure of Sources The successful Offeror will provide procedures and controls so that no information provided in support of this project will be used for any other purpose or disclosed to any other parties without written consent from each City. 3.5.3 Return of Source Materials The successful Offeror shall return all source material to Alpharetta and Milton upon completion of the project. Page: 14 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services 3.6 Statement of Work The successful Offeror shall be responsible for all aspects of the Cadastral Conversion project, including but not limited to, project management services, development of geodatabases, completion of a pilot project, procurement of any and all needed legal documents and other components, as discussed in the following sections and subsections. 3.7 Project Management The successful Offeror shall provide the following project management services as a part of this project: • Kick -Off Meeting • Project Plan and Schedule • Project Status Reports • Project Meetings 3.7.9 Prolect Kick -Off Meeting The successful Offeror will schedule a Project Kick -Off Meeting within two (2) weeks of the written Notice to Proceed. Topics to be discussed shall include: a general overview of the project, discussions about the pilot program, and database schema. 3.7.2 Project Plan and Schedule The successful Offeror shall provide a detailed Project Plan and Schedule, including all tasks and milestones associated with and in accordance with the Scope of Services in this RFP and may result from the Project Kick -Off Meeting. This Project Plan shall detail all resources and documents required of the City of Alpharetta and the City of Milton. 3.7.3 Project Status Report The successful Offeror will be required to submit to the Cities a written project status report on a bi-weekly basis or as mutually agreed upon at Project Kick -Off Meeting. The Offeror is required to provide an online project status website for the duration of the project that wilt contain a geospati al representation of the ongoing work being performed. The project status reports must provide the following details: • Delivery status (to include the # of parcels per municipality) ■ Brief summary of any meetings held and phone conversations ■ Issues encountered and issues resolved • Production goals for the next reporting cycle 3.7.4 Project Meetings The Offeror will be expected to meet in person with representatives from the City of Alpharetta and the City of Milton as listed: ■ Project Kick -Off Meeting • Pilot Project (Delivery/Review/Acceptance) • Periodic meetings as determined by the cities until project completion and final acceptance 3.8 Parcel Conversion The geodatabase will include features and attributes that comply with accepted topological validation rules. Page: 15 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services Examples would include such things as polygons not having gaps or overlaps and lines with "0" length (unless present on original documents). The Offeror's proposal will provide a generalized description of the major steps in the conversion process. 3.8.9 Spatial Continuity The data structure will not inhibit the execution of GIS functions (i.e. overlay, buffer and so on) across boundaries or artificial discontinuities tsheet edges, model edges and soon). All features will be verified prior to delivery for proper closure and connectivity. 18.2 Data Integrity Edge matching: All Manuscript maps and digital data must match at the edges hath visually and in terms of coordinate location. No edge match tolerance will be allowed. Attributes for adjoining features must also be identical. The Cities will work with the Offeror to assist in resolving current edge match issues in source materials. Incremental delivery units must edge match with previously delivered geographic areas. A. Each digital file and/or hardcopy plat or map must be converted as a complete unit within the geodatabase structure. Adjacent or adjoining source data must register to each other. B. Connectivity: Where graphic elements visually meet, they must also digitally meet. C. Lines that connect polygons must intersect those polygons precisely, that is, every end point must be an intersection point of the respective polygon. D. Line Quality: Transitions from straight line to curvilinear line segments shall be smooth, and without angular inflections at the point of intersection. There should be no jags or hoods or zero length segments. Curvilinear graphic features should be smooth with a minimum number of points. When appropriate, line smoothing programs should be used to minimize the angular inflection in curvilinear lines. Any lines that are straight, or should be straight, should be digitized using only two points that represent the beginning and ending points of the line. E. Segmentation: The digital representation of linear elements must reflect the visual network structure of the data type. F. Point Criteria: All point features shall be digitized as a single X, Y coordinate pair at the visual center of that graphic feature. G. Labels and Annotation: All labels and annotations shall be consistent in defined sizes, fonts, levels, angles and offsets as identified in the pilot project, 3.8.3 Precision and Accuracy Standards The accuracy of the parcel boundaries will be defined based on the source documentation used to produce them. A confidence level or ranking system will be established for each source type and will be part of the attribute developed for each parcel. For example, a parcel created using a projected CAD .source may be deemed more accurate than a digitally scanned plat. This ranking system will be finalized in the pilot project phase. if an accurate source document is not available for a given parcel, parcels may be aligned based on their visual location to features on the provided orthophotos. Features indicative of visual accuracy will include such things as pavement edges, Page: 16 of 51 City of Alpharetta, GA RFP # 17-111, cadastral Conversion Services fence lines, buildings and other features. Road Centerlines shall nominally lie completely within the rights of way shown on the lot boundary data. An exception to this requirement would be if in the judgment of the map compiler the street was not in fact built within the right of way or there are undeveloped rights of way or newly constructed roads for which no representation exists on the orthophoto or in the existing centerline file. It is recognized that the recorded dimensions and orientation of real property boundaries to be shown in the digital cadastral map files and finished cadastral maps may not always agree with apparent physical locations derived from the orthophotos and/or planimetric and topographic data. As a result, overlapping or separated property boundary descriptions may be expected to exist. 3.13.4 _ Graphic Placement and Adjustments Adjustment of graphic boundaries as currently shown on the existing source maps may need to be made when the following situations occur: • Lot lines cross building outlines or road pavement edges. May require additional research. • Edges of source documents do not match • Gaps and/or overlaps between adjoining lots * Other adjustments determined to be necessary during the pilot project The following techniques and guidelines may be used when making adjustments: • Rotation of a block or a small group of lots • Rotation of a subdivision • Rotation of an entire source document The Offeror should attempt to make adjustments to an entire block of lots first, particularly for those lots included in a subdivision in order to maximize the "best -fit". Individual lots should not be adjusted to enlarge or reduce their size unless there are obvious errors in source materials. Lot line segments should also retain their "correct" shape and dimensions after adjustment (a straight line shall continue to be represented as a straight line). 3.9 Parcel Boundary Develop new digital parcel boundary geodatabases (Alpharetta and Milton) with the aid of plats, digital databases, and other approved source documentation. Where plats or other accurate resources are not available, 2017 (if available) or 2016 aerial imagery may be used to assist in aligning parcels. Attribute data attached to each feature shall include the following: • Parcel ID (Fulton County) ■ Dimensions (Plat Dimensions/Legal Document Dimensions) ■ Area (Plat Acreage/Legal Document Acreage) • Source Type (Plat/Legal Document, CAD, COLO, or Other {specify)), Source types may be ranked with an accuracy confidence level (i.e. CAD files may be considered more accurate than COLO, etc). • Source Description (name, plat/deed book and page number, date recorded, revision number, etc.) * Tax District (Fulton County) * Date Parcel Constructed • Land Lot and District (as per plat/legal document) 3.10 Subdivision Bounda Develop a new digital subdivision (Alpharetta and Milton) boundary from the updated parcel boundaries. Page: 17 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services Attribute data attached to each feature shall include the following: • Subdivision ID Number • Subdivision Name • Subdivision Initial Recorded Date • Source Description ■ Related Table for each feature, (if necessary) containing alternate subdivision names. Table relationship may be many to one. 3.11 Municipal Boundary Develop a new digital municipal boundary (Alpharetta and Milton) from the updated parcel boundaries. Attribute data attached to each feature shall include the following: • Municipal Name 3.12 Metadata Develop metadata for the parcel, subdivision and municipal databases. The style shall be ESRI's Item Description Style. 3.13 Coordinate System/Geographic System Deliver all datasets in the following systems: • Projected Coordinate System NAD_1983_StatePlane_Georgia_W est FIPS_1002 Feet • Geographic Coordinate System GCS—North—American-1 983 3.14 Data Format Provide all parcel, subdivision and municipal databases in an SSRI File Geodatabase format. The geodatabase will be delivered in ESRI's Local Government Information Model, using the Parcel Fabric data model. The project deliverables will be split into areas (to be determined during Project Kick -Off meeting) for both the City of Alpharetta and the City of Milton. All deliverables will be provide to each City in their requested version of ArcMap. The final deliverable to each City will be the entire project area as one file for each City. 3.15 Conversion Script At the request of the respective Cities, the successful Offeror may be required to provide a conversion script for the translation of Parcel Fabric to Sidwell's Parcel Administrator. The end product will translate into the latest Sidwell's software version being used by Fulton County. 316 Pilot Project The successful Offerar shall complete a pilot program before beginning the final project. The pilot program will have three (3) components: a subdivision in Alpharetta, an area in Milton, and one area including the common municipal boundaries. Refer to Appendix E for the pilot project areas. Following completion of the pilot project, the successful Offeror shall conduct an on-site demonstration of the pilot projects to the Cities' staff for review and approval. The objectives of the pilot project shall be: ■ Validate and Refine Procedures • Produce Geodatabase Model Page: 18 of 51 City of Alpharetta, GA RFP # 17-119, Cadastraf Conversion Services • Validate Geodatabase Integration • Finalize Quality Control, Review, and Acceptance Procedures • Identify Risks and Process Improvements • Finalize Project Schedule ■ Recommendations for Source Materials • discussion and Finalization of Confidence Levels for Parcel Construction 3.17 Deliverables Delivery of GIS data will be a file geodatabase that will be integrated with the enterprise geodatabase hosted by SQL and accessed through ArcSDE. The Offeror and Cities may create and/or modify properties of the geodatabase as necessary as a result of the pilot project finalization (e.g. field types and widths, domains and/or subclasses, default values assigned, topologies, relationships, views, etc.) and will establish rules to ensure topology is maintained for each feature class. The successful Offeror shall deliver the digital files in several phases and not all at once. The final data delivery will include a single geodatabase of the entire project area for each City. The phasing of the deliverables will be discussed and agreed upon during the Project Kick -Off Meeting. The digital files shall be delivered on a media and in a format that shall facilitate the efficient exchange of data. The Cities' GIS and data processing staff shall be consulted in making any decision related to media transfer specifications. The Cities will work with the successful Offeror to define a labeling format for the data provided. Each delivery label shall include at a minimum: • Delivery Number / Name • Date created • Amount of data • Name of data provider A printout listing the contents of all deliveries for each transmittal shall also be provided. The Consultant will maintain a separate copy of the geodatabase until the project is satisfactorily completed and the Cities' staff is properly trained and equipped to maintain the geodatabase. 3.18 Timeframe The project timeframes will potentially be different for Alpharetta and Milton. Each project shall start within ten (1 a) days from the date of written Notice to Proceed. For each City, the Offeror shall provide the number of calendar days needed to complete 1) Pilot Project and 2) Final Conversion. A detailed schedule will be developed at the Cities' Kick -Off Meeting(s). 3.19 Data Ownership The Cities of Alpharetta and Milton shall have exclusive ownership of all data and products created through the development of or as a result of this project and will retain exclusive rights to such. All software (except that identified as existing and owned by the successful Offeror prior to contract award), maps, drawings, digital data, specifications, plots, reports, geodatabase schema, geodatabase dictionary, and othee products and material, including copies thereof, relating to this project, developed for this project, or prepared in connection therewith, are the exclusive property of the Cities and will be delivered to the Cities in accordance with the project schedule, project completion, or upon termination of the project. The successful Offeror shall not assert or establish any right or claim under design patent or copyright laws to any of the materials created or produced specifically for, and in conjunction with, this GIS project. 4.0 City's Right to Investigate The City may maize such investigations as deemed necessary to determine the ability of the Offeror to provide the supplies and/or perform the services specified. Page: 19 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services 4.1 Offeror Informational Requirements In determining the capabilities of an Offeror to perform the services specified herein, the following informational requirements must be met by the Offeror. Failure to include all of the elements specified may be cause for rejection. Additional information may be provided, but should be brief and. relevant to the goals of this project. This portion of the proposal shail be limited to a maximum length of four (4) single sided, letter -sized pages. Font size shall be restricted to 10 point or larger. Excessive information will not be considered favorably. 4.1.1 Company Profile: 1. Identify all firms comprising the team that will be utilized as part of this contract along with each firms' role in the team. Offeror shall specify how long each firm within the team has been in the business of providing services similar to those requested in this RFQ. 2. Provide a brief business profile and a summary describing why your firm/team is qualified for this project. State the following: • Business name, • Home office address, identify whether this or another office address is responsible for work of this project, 3. Identify one contact person from the lead firm. This person shall be the single point of contact on behalf of the Offeror firm/team, responsible for correspondence to and from the organizations and the City. If necessary, the City will send all Project -related communications to this contact person. (This may be the person registered in our eBid system.) Include the following contact information: • Mailing address, telephone number, and e-mail address. 4.1.2 References: Offeror shall provide a minimum of three 3 references for each of the item/service proposed in this RFP. The references may include any government, university, or similar entity where the Offeror, preferably within the last three (3) years, has successfully completed projects, which are similar in goals, scope, and complexity to project describe herein. At a minimum, the Offeror shall provide • The company name, • The location where the services were provided, ■ Contact persons), • Customer's telephone number, ■ A complete description of the service type and dates the services were provided. These references may be contacted to verify Offeror's ability to perform the services requested. The City reserves the right to use any information or additional references deemed necessary to establish the ability of the Offeror to perform the conditions of this request. Negative references may be grounds for disqualification. 4.9.3 Team Lead Personnel Resumes and Experience: Resumes may be included in an Appendix to the submittal. This information does not count toward the four page limit. Page: 20 of 51 City of Alpharetta, GA RFP # 17-177, Cadastral Conversion Services Offeror shall provide a brief resume or summary of qualifications, work experience, education, skills, etc., for the proposed project manager and for all key personnel who will be involved with any aspect of the Work. 4.1.4 Method of Providing Services: Offeror should provide a description of the work plan and the methods to be used that will convincingly demonstrate to the Cities what the Offeror intends to do, the timeframes necessary to accomplish the Work, and how the Work will be accomplished, Provide a statement of your understanding of an approach to the project, how you envision your firms meeting the needs of the Cities, and discuss how your qualifications and team members best fit this request for services as stated in the Scope of Services. Please address the following items specifically: 1, SUMMARY OF PLANNED TASKS: Summarize the proposed tasks necessary to accomplish the Owner's goals as stated in the Section 3. 2. UNDERSTANDING OF PROJECT REQUIREMENTS: Demonstrate an understanding of the needs that gave rise to the project and the complexities affecting its successful execution. 3. PROJECT APPROACH: Describe the Offeror's proposed approach to meet the needs and deal with the complexities described above. Show why this approach is the best solution to the problem and haw it has worked on similar projects in the past. 4.9.5 InterviewslPresentations: At the request of the Evaluation Committee, Offerors may be asked to present their proposal before the evaluation Committee at a mutually agreed upon date and time. Presentation teams should include no more than (4) members. The presentation portion of the meeting should last between 20-25 minutes, with the remaining time for questionsianswers. Page: 21 of 51 City of Alpharetta, GA RFP # 17-177, Cadastral Conversion .Services V`sr,,...:^ ..;,. _..:, `,lira»..:.^.'::.:`-."`�`?%piss„:,:��z:.,...:::;>-':�:..,_..h;is�;'•`..-�<,;�"ii:'. �i'�;i•!�i �.::2-;w:;:ip3:`••;;;;a-tir °+i .:.r-.._._,,. � s:ii::<=�{i{3§;;+:r S"f%i_ ,, Instructions for submitting Cost Proposal: Two (2) Bard Original copies marked "Original" with original signatures shall be submitted in a separate, sealed opaque envelope within the sealed proposal package. See Section 3.0, #7 Cost Proposal and Proposal Price Certification for complete submittal directions. Cadastraf Conversion Project Project Component Municipality Alpharetta Milton Pilot Project $ $ Final Project $ $ Totals $ $ Option: Conversion Script $ $ Award will consider price, but price will not be the sole, determining factor. Proposal Price Certification In compliance with Section 3 Scope of Project/Specifications, the undersigned offers and agrees that if this Proposal is accepted by the respective City Council within one hundred twenty (120) days of the date of RFP Response (Proposal) Due Date/Time, that the undersigned will furnish any or all of the deliverables upon which prices are quoted, at the price set opposite each, to the designated point(s) within the time specified. COMPANY ADDRES AUTHORIZED SIGNATURE(S) PRINT I TYPE NAME(S) AND TITLES) Page: 22 of 51 CONTACT INFO: PHONE NUMBER CONTACT INFO: E-MAIL ADDRESS City of Alpharetta, GA RFP # 176111, Cadastrai Conversion Services Page: 23 of 51 City of Alpharetta, GA RFP # 17-177, Cadastral Conversion Services 6,0 Evaluation Criteria All proposals received will be reviewed by the Procurement Agent to ensure that all administrative requirements of the RPP package have been met, such as all documents requiring a signature have been signed and submitted. Failure to meet these requirements may be cause for rejection. Only responsive proposals will be given to Evaluation Committee for further review. The Evaluation Committee will evaluate the remaining proposals and determine a ranking based on the information provided in Sections 3 through 5 of this RFP. Proposals will be evaluated based on stated evaluation criteria. In ranking against stated criteria, the Cities may consider such factors as accepted industry standards and a comparative evaluation of all other qualified RFP responses in terms of differing price, quality, quantity, and contractual factors. These rankings will be used to determine the most advantageous offering to the Cities. Any proposal that fails to achieve a passing ranking for any part/section for which a passing ranking is indicated will be eliminated from further consideration. After completing the initial ranking, the Evaluation Committee may create a shortlist made up of a grouping of the highest-ranking Offerors. In the event of a shortlist, Offerors may be asked to arrange a site visit; may be invited for a presentation or interview; or may be asked to supply additional information for evaluation. Once all evaluations are complete, the Evaluation Committee may either recommend to award to the highest-ranking Offeror or if necessary, to seek discussion/negotiation or a "best and final offer" in order to determine the highest-ranking Offeror. Alpharetta Vendor Preference a.k.a. Local Vendor — Evaluation Preference: Alpharetta Vendor preference of three percent (3.00%), or equivalent unit of measure, shall be provided as an evaluation criterion to any approved Alpharetta Vendor's proposal. Each Offeror will be evaluated individually using weights for each criterion below. Each criteria will be scored for each proposal using a scale of 0 - 5; 5 = highest score available for any criteria. Phase I: Phase ll: Comparable Experience. 22% Project Team Qualifications 20% Approach to Project 30% Cast 25% Alpharetta Vendor Preference 3% Total 100% Presentation/interview 100% Total 100% Page: 24 of 51 City of Alpharetta, GA RFP # 77-797, Cadastral Conversion Services y--.. ^f[�-.•^ :,, :.• ��,--:^SFr.:,, •,.i�:='^:�•:..'.,.. �• _ -: x--. ti ::.. _ -7'i': , �.!': x _ S.-: ':: :. 1.:.,'1x:==S:+•':.:== S-1 � .•-,�.. -.'1x _ _ . The City's standard terms and conditions, which will be incorporated into the Contract, are set forth below ("Terms and Conditions"), Offerors should notify the City of any Terms and Conditions that either preclude them from responding to this RPP or add unnecessary cost. This notification must be made by the deadline for receipt of written/e-mailed questions or with the Offeror's Proposal. Any requests for material, substantive, important exceptions to the Terms and Conditions will be addressed by formal written addendum issued by the designated Procurement Agent. The City reserves the right to address any non- material, minor, and/or insubstantial exceptions to the Terms and Conditions. 7.0 Additional Contract Provisions and Terms The City of Alpharetta and the City of Milton reserve the right to enter into independent contracts for this project and/or future updates to this project. This RFP, including all documents and appendices attached hereto, referenced herein and/or incorporated herein, and any addenda hereto, and the Proposal of the. awarded Contractor, including any amendments thereto, will be incorporated into the Contract (as previously set forth, all of such documents are collectively referred to as the "Contract Documents"). The Terms and Conditions set forth herein do not define the total extent of the contract language. In the event of a conflict or dispute as to the duties and responsibilities of the City and Contractor under any resulting Contract Documents, the Contract, will govern in accordance to the order of precedence set forth therein. 7.1 Performance Prior to. Contract Execution The successful Offeror shall not begin performance of the Project prior to the execution of a formal written contract by the respective City and the successful Offeror. Any Offeror beginning performance prior to the execution of the Contract shall be deemed to be proceeding at the Ofiferor's risk, and shall. not be entitled to any compensation for such performance. In addition, the City reserves the right to withdraw or cancel the award of this RFP. 7.2 Contract Term The term of the Contract commences upon execution by both parties and shall terminate upon the completion of the Project, as further provided for in the Contract and in accordance with O.C.G.A. § 36-60- 13. The term of the Contract may be extended by the City, with the written consent of the Contractor, for such additional period of time as may be necessary or advantageous to the City. The Contract price(s) and/or rates for the above -stated contract term will remain as offered in the Contractor's Cost Proposal and accepted/awarded by the City Council. Any contract extension beyond the above -stated contract term shall be based on the same terms and conditions as the original term with the exception of the price(s) or rates. The price(s) or rates for any extended term are guaranteed for a minimum of twelve (12) months. Any increase (or decrease) in prices or rates after the above -stated term, which includes any renewal term(s), shall be limited to three percent (3%) or the Consumer Price Index (US City Average — All Items; most recent month) factor, whichever is the lesser. For any automatic renewal of the contract required pursuant to O.C.G.A. § 36-60-13, notice of intent to not renew will be given to the Contractor in writing by the City, no less than thirty (30) days before the expiration date of the initial term of the contract. 7.3 Subcontractors and Sub -subcontractors The highest-ranking Offeror will be the prime contractor if a contract is awarded and executed and shall be responsible, in total, for all work of any subcontractors. All subcontractors, if any, must be listed in the Proposal. No pardon of the project shall be subcontracted without the approval and written permission of the City. The Cities reserve the right to approve all subcontractors. The Contractor shall be responsible to the City for the acts and omissions of all subcontractors or agents and of persons directly or indirectly employed by such subcontractors, and for the negligent acts and negligent omissions of persons employed directly by the Contractor. Further, nothing contained within this RFP, or otherwisein the Contract Page, 25 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services Documents created as a result of any contract award derived from this RFP, shall create any contractual relationships between any subcontractor of the Contractor and the City. 7.4 This Section Does Not Apply 7.5 This Section Does Not Apply 7.6 General insurance Requirements The following is informational for this RFP. Upon Council approval, the awarders Contractor shall provide the City with a Certificate of Insurance to the address listed under Section 1.0 indicating the existence of the policies prior to the beginning of the contract work or term. Thereafter, a renewal certificate shall be delivered to the City at least thirty (30) days prior to the expiration date of each expiring policy. If at any time, any of the policies shall be or become unsatisfactory to the City as to form or substance, or any of the carries issuing such policies shall be or become unsatisfactory to the City, the Contractor shall deliver to the City representative upon demand a certified copy of any policy required herein for review. The Certificates of Insurance shall state that the City of Alpharetta is additionally insured. ■ Workers Compensation: Workers Compensation $500,000 per accident per employee with waiver of subrogation. Required documentation includes certificate from insurance company showing issuance of workmen's compensation coverage for the State of Georgia. ■ Comprehensive General Liability Insurance: Commercial General Liability $1,000,000 each occurrence $1,000,000 aggregate • Comprehensive Auto Liability Insurance: Bodily Injury Liability $1,000,000 each occurrence Property Damage liability $ 100,000 each occurrence ■ Excess Umbrella Liability: Combined Single Limit Bodily Injury and 1 or Property Damage $1,000,000 each occurrence $1,000,000 aggregate ■ Errors & ©missions Professional Liability Insurance: Professional Liability (Errors & Omissions) insurance with minimum combined single limits of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the aggregate, covering professional services rendered by the Contractor to the City, including, but not limited to, design, engineering, consulting., and construction management services. Such coverage shall be maintained and remain in force for the term of this Contract and for a period of two (2) years following completion of the Work. The policy shall have a retroactive date that precedes the effective date of this Contract or the commencement of services under this Contract, whichever is earlier, and such retroactive date shall not be advanced when the policy renews. If the policy is cancelled or non -renewed for any reason and not replaced with a policy providing coverage for prior acts, which include Contractor's performance of the professional services under this Contract, Contractor small purchase extended reporting period or tail coverage to cover claims reported for no less than two (2) years after completion of the Work. The policy shall include such other coverage as reasonably required by the City. Insurance; Indemnification. The awarded Contractor shall maintain the types and amounts of insurance set forth as from time to time reasonably shall be requested by the City. The awarded Contractor shall provide proof of such insurance to the City at the same time as the execution of any resulting Contract and/or purchase order, and as and when requested by the City during the term hereof. Acceptance of a Page: 26 of 51 City of Alpharetta, GR RFP # 17-777, Cadastral Conversion Services certificate or proof of insurance does not constitute approval or agreement by the City that the insurance requirements have been satisfied. The awarded Contractor shall indemnify and hold the City harmless from all claims, demands, losses, attorneys' fees and liabilities of any type or nature arising out of or related to the Contractor's, or Contractor's agents', employees' or subcontractors', negligent performance or non- performance of any resulting Contract and/or purchase order, including, but not limited to, claims for injury to person or property; provided, however, that this indemnification obligation shall not apply to claims arising from the sole negligence of the City or its employees. Nothing in this paragraph or any resulting Contract and/or purchase order shall be deemed to constitute a waiver of the City's sovereign immunity, create rights in any third party, or create any third party beneficiaries. 7.7 independent Contractor The Contractor shall at all times be acting as an independent contractor and not be considered or deemed to be an agent, employee, joint venture, or partner of the City. The Contractor shall have no authority to contract for or bind City in any manner. Neither the Contractor nor its employees are employees of the City. The Contractor shall have and maintain the responsibility for and control of the rendition of the Work (including, the services performed) under the Contract, the discipline of its employees, and other matters incident to the performance of the Work (services, duties, and responsibilities as described and contemplated in the Contract). The Contractor is required to supply the City with proof of compliance with the Workers' Compensation Act while performing work for the City. Proof of compliance must be received at the address listed under Section 1.0 with the original Proposal. 7.8 Compliance with Illegal Immigration Reform and Enforcement Act E -Verify Program: The City of Alpharetta is committed to compliance with Federal and State laws requiring the verification of newly hired employees to ensure they are lawfully entitled to work in the United States. As such, the City shall not enter into a contract for the physical performance of services unless the Contractor registers and participates in a federal work authorization program (E -Verify). Further, Offerors submitting a Proposal for the Physical performance of service shall include a fully executed E-Verifyaffidavit as part of their Proposal. Requirement to Participate in a Federal Work Authorization Program (E -Verify): No Offeror shall submit a Proposal for the physical performance of service unless the Offeror participates in a Federal Work Authorization Program and complies with the requirements of O.C.G.A. § 13-10-91. (1) Pursuant to O.C.G.A. § 13-10-91, the Contractor represents, warrants, acknowledges, and/or agrees that: a. The Contractor has registered and participates in a federal work authorization program to verify the employment eligibility of all newly hired employees; b. Subcontractors shall not enter into any contract with the Contractor for the physical performance of services within the State of Georgia unless such subcontractor registers and participates in a federal work authorization program to verify the employment eligibility of all newly hired employees; and c. Sub -subcontractors shall not enter into any contract with a subcontractor or sub -subcontractor for the physical performance of services within the State of Georgia unless such sub - subcontractor registers and participates in a federal work authorization program to verify the employment eligibility of all newly hired employees. (2) As of the date of enactment of O.C.G.A. § 13-10-91, the applicable federal work authorization program is "E -Verify" (htt s:lle-verif .uscis. ovlenroillStartPa e.as x?JS=YES), operated by the United States Citizenship and Immigration Services Bureau of the united States Department of Homeland Security. Information and instructions regarding E -Verify program registration, corporate administrator registration, and designated agent registration can be found at such website address. Page: 27 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services Contractor, Subcontractor, and Sub -subcontractor Evidence of Compliance: (1) The Contractor, if entering a contract with the City providing the physical performance of services shall comply with the requirements of O.C.G.A. § 13-10-91. (2) Pursuant to O.C.G.A. §13-10-91, in the event the Contractor employs or contracts with a subcontractor in connection with a covered contract, Contractor shall secure from such subcontractor attestation of the subcontractor's compliance with O.C.G.A. § 13-10-91 by the subcontractor's execution of the subcontractor affidavit, the form of which is provided in Appendix A hereof, and maintain records of such attestation for inspection by the City at any time. Such subcontractor affidavit shall become a part of the contractor/subcontractor agreement. (3) Pursuant to O.C.G.A, §13-10-91, in the event the Contractor employs or contracts with a subcontractor that employs or contracts with any sub -subcontractor, the subcontractor will secure from such sub -subcontractor attestation of the sub -subcontractor's compliance with O.C.G.A. § 13- 10-91 by the sub -subcontractor's execution of the sub -subcontractor affidavit, the form of which is also provided in Appendix A hereof, and maintain records of such attestation for inspection by the City at any time. Such sub -subcontractor affidavit shall become a part of the subcontractor/sub- subcontractor agreement. (4) The Contractor shall comply with any and all other applicable requirements and provisions of O.C.G.A. § 13-10-91 and other applicable rules and regulations promulgated in relation thereto. (5) All portions of contracts pertaining to compliance with O.C.G.A. § 13-10-91 and all other applicable rules and regulations promulgated in relation thereto, and any affidavit related hereto, shall be open for public inspection in this State at reasonable times during normal business hours. Forms necessary to ensure compliance with this section are included under Appendix A and must be received at the address listed under Section 1.0 prior to execution of any purchase order or contract. 7.9 Compliance with Laws The Contractor shall, in performance of work under the Contract, fully comply with all applicable federal, state, or local laws, rules, and regulations, including, but not limited to, the Civil Rights Act of 1964, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. Any subletting or subcontracting by the Contractor subjects subcontractors to the same provision. The Contractor agrees that the hiring of persons to perform the contract will be made on the basis of merit and qualifications and there will be no discrimination based upon race, color, religion, creed, political ideas, sex, age, marital status, physical or mental disability, or national origin by the persons performing the contract, 7.10 Title VI of the Civil Rights Act of 1964 The City of Alpharetta hereby gives public notice that it is the policy of the City to assure full compliance with Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987, and related statues and regulations in all programs and activities. It is our policy that no person in the United States of America shall, on the grounds of race, color, national origin, sex, age, or disability be excluded from the participation in, be denied the benefits of or be otherwise subjected to discrimination under any of our programs or activities. Any person who believes they have been subjected to unlawful discriminatory practice under Title VI has a right to file a formal complaint. Any such complaint must be filed in writing or in person with the City of Alpharetta's, Title VI Compliance Officer, within one hundred -eighty (180) days following the date of the alleged discriminatory action. Title VI Discrimination Complaint Forms may be obtained from the Title VI Compliance Officer by calling (678-297-6014) or emailing drinkard al haretta. a.us. Page: 28 of 51 City of Alpharetta, GA RFP # 17-911, Gadastrai Conversion Services 7.11 Substitutions and Change Orders NO substitutions of material, schedule cancellations, or Change Orders are permitted after Contract award without written approval by the City of Alpharetta's Director of Information Technology or the City of Milton's Assistant City Manager/Public Works Director or their respective representatives for each contract. Cumulative Change Orders in excess of $50,000.00 or 10% of the original contract shall require the approval of the City Council. Where specific employees are proposed by the Contractor for the work, those employees shall perform the work as long as those employees work for the Contractor, either as employees or subcontractors, unless the City agrees to a replacement or requests same based on an objective standard of review of past performance. Requests for any substitution will be reviewed and may be approved by the City at its sole discretion. Verbal agreements to the contrary will not be recognized. In the event a substitution of a Contractor employee is required due to termination of employment by Contractor, Contractor shall provide the City with prompt written notice of the need for such substitution and shall cooperate with the City in providing a replacement. 7.12 Contract Termination The City may, by written notice to the Contractor, terminate the Contract without cause; provided, the City must give notice of termination to the Contractor at least 14 days prior to the effective date of terminatlon. 7.13 Invoicing and Payment The City agrees to pay the Contractor in current funds for the performance of the Contract subject to additions and deductions as provided in the Contract, and, if applicable, to make payments in the manner and on the periodic basis agreed to by the City during the pre -project meeting or prior to the commencement of the Work. Upon completion of the Work or, if agreed to by the City, upon completion of certain portions thereof, the Contractor shall submit an invoice detailing the appropriate charges as currently allowed. The City will process approved payment requests under this Project to the awarded Contractor only. Payment to subcontractors and suppliers is the responsibility of the Contractor. The City will not entertain} any other payment arrangements. Invoices shall be submitted to the address provided in the final contract. Upon receipt of invoice and inspection and acceptance of the Work, the City will render payment. All such invoices will be paid within forty-five (45) days by the City unless any items thereon are questioned, in which event payment will be withheld pending verification of the amount claimed and the validity of the claim. The Contractor will provide complete cooperation during any such investigation. Offerors, who are individuals, shall provide their social security numbers on Page 1 of this RFP. Offerors, which are proprietorships, partnerships, limited liability companies, corporations, or other legal entities, shall provide their federal employer identification number on Page 'I of this RFP. All Offerors small provide a completed and signed W-9 located in Appendix A: Standard Forms with Proposal submission. 7.94 Miscellaneous 7.14.1 Deliveries: In the event there are to be deliveries on site, all goods and materials will be F.O.B. Destination, Freight Prepaid and Allowed. Onsite delivery/destination addresses shall be specifed in the final contract for the respective City. No freight or postage charges will be paid by the City unless such charges are included and accepted in the RFP price and contract award by the City. The Contractor, at Contractor's expense, will arrange to have someone onsite to inspect and accept delivery. The Contractor has sole responsibility for securing all materials at the Project site. 7.14.2 'taxes: No sales tax will be charged on any orders. City of Alpharetta`s Sales Tax Exempt # 301-682441 Page: 29 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services City of Alpharetta's Federal Tax Identification# 58-6011454 Copies of the City of Alpharetta's Sales and Use Tax Certificate of Exemption and Form_ W-9, Taxoavar Identification and Certification are included in Appendix B. 7.15 This Section Does Not Apply Page: 30 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services This section contains the forms necessary to ensure compliance with various laws as described within this RFP. Instructions for Submitting Required Standard Forms One completed original of each of the first three forms listed below is to be returned within the sealed Original Proposal package. It is not required to include forms in Proposal Copies. ■ Forms Required to be Returned With -Every Proposal Submitted: City of Alpharetta Disclosure Form 2. Affidavit Verifying Contractor Participation in Federal Work Authorization Program (E-Verifyl1- 9) 3. Request for Taxpayer Identification Number and Certification (W-9) ■ Forms re uired to be held on file by Offerors/Contractors and available to City for review upon request: 4. Affidavit Verifying Subcontractor Participation in Federal Work Authorization Program (E- Verifyl1-9) (if using subcontractor(s) — Prime Contractor to retain on file) 5. Affidavit Verifying Sub -Subcontractor Participation in Federal Work Authorization Program (E- Verifyl1-9) (if using scab-subcontractor{s} — Prime Contractor to retain on file) ■ Optional Forms: Only return if relevant: 6. City of Alpharetta Local Vendor Certification Form 7. Notice of `No Bid' Page: 31 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services City of Alpharetta Disclosure Form and Certificate of Non -Collusion DISCLOSURE FORM and CERTIFICATE OF NON -COLLUSION �Hg CIiY� _ Y y Offeror must disclose any possible conflict of interest With any City of Alpharetta (City) Ai.PH A R ETTA elected official andlor employee and if a known relationship exists between any principal or employee of your corporation, firm, team, organization, or person and any City elected official andlor employee. Relationship may consist of financial, personal, or family relations GEORGIA or may be in the form of can paign contributions to elected officials. If, to your knowledge, no relationship exists, this shall be stated in your response. Failure to disclose such a relationship {or lack thereof} may result in response being declared non-responsive and will not be considered further. If aiready awarded, may result in cancellation of a purchase andfor contract as a result of your response. Check one of the following, as it applies to your firm and this request. Use additional forms if needed; O No known relationship exists. If this box checked, skip to signature and frfm ,reformation at bottom of form. © Relationship does exist. if this box checked, include the name and poskion of the City ❑fficiai to whom a campaign contnbution was made or otfrceapemployee relatronsh p. Use a separate form for each of ial to wham a oantnb4ion has been made within the past two f2] years or for adddional offx i9kbmolovae rwtatidxshm t Elected Official name and p"V on: AmouriWalue of Contribution; Date and description of Contribution: j list other Relationship Type and name of City Employee/Official: By signing this form. I certify that: • As an officer of this firm, or per the attached letter of authorization, I am duly authorized to certify the information provided herein is accurate and true; and my firm shag comply with all State and Federal Equal Opportunity and ldon- Di scrim ination requirements and oonditions of employment. • that the firm's response is made without prior understanding, agreement, or connection with any corporation, form, team, organization, or person submitting a response for the same materials, supplies, equipment, opportunity, or services and is in all respects fair and without collusion or fraud. My firm understands and agrees that bidiproposal collusion is a violation of state and federal law and can result in fines, prison sentences, and avis damage awards; and • That the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et seq. have not been violated and will not be violated in any respect. O.C.GA. 45-117-20 through 45-10-28 provide that it is unlawful for a state [City] employee to transact business with the agency by which that person is employed for himself, on behalf of a business in which the employee or his/her spouse or dependents has a substantial interest, or on behalf of anyone as agent, broker, dealer, or representative. Transacting business in defined as selling real property, personal property, or services, or purchasing surplus real or personal property. Firm's Full Legal Name: PLEASE TYPE OR PRIM Authorized Signature: Printed Name and Title of Person Sipnin07 Date: Firm's Address: Contact's Email Address: 'This form must be a:kr*eted 5-n its entirely, signed by the rime's authorized signer and returned wdh your response do order for the response to be eligible forcamidwation. Page: 32 of 51 City of Alpharetta, GA RFP # 17-911, Cadastral Conversion.Services Affidavit Verifying Contractor Participation in Federal Work Authorization Program (E-Verify/1-9) CJTV-� AFFIDAVIT VERIFYING CONTRACTOR TIPATION IN AL P HA R ETTA PARAUTHOR EATIONE RDERAL OGR MORS GEORGIA By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual. firm or corporation wNch is engaged in the physical performance of services on behalf of the City of Alpharetta {GA) has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance vorih the applicable provisions and deadlines established in O.C.G.A. § 13-10.91. Furthermore, the undersigned contractor will continua to use the federal work authorization program throughout the contract period and the undersigned contractor wilt contract for the physical perfonnance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O. C. G. A. § 13 -1p -91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as foilovrs. Federal Work Authorization (E -Verify) User Identification Number Date of Authorization Name of Contractor Name of Project I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on 201_ in (pity), (state). Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer a Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _ _ DAY OF , 201— NOTARY PUBLIC My Commission Expires. Page: 33 of 51 City of Alpharetta, GA RFP # 17-179, Cadastral Conversion Services Request for Taxpayer Identification Number and Certification FIx1a W-9 [T,r•• ti•bn5rr!-`a12t11 di [kf:ri nr•1Y 1,! tIr i esvry InrrrW Fx.[auM Srrnx 1 Nnrn» (zr-lxrr+rr Irl V-rMrr nleem u• r:Ix Request for Taxpayer Mn Form to the Identification Number and Certification recItfaster. oo not send to the IRS. a f rrfrru.nl rxl [I- lute; da Pr P !Lira lr•�s n.pTlri •Avg r,nEnl rnl:ly n.xnr El rbr!i•r.nl irrxn nlxM1r cv G3 Ct—�L q,Ix q iiia Iv hax 1- l.sixsel 1- riu &r:+W. hn:k -9, om rIf 1dln.:.:a3 •+iron 1— ' 4 r xrY wt.ry {—a— ar,* m* in tl lrl•tj�4 .1f1[t�ni•! �t"Pl l•Rir 4X .. .: S.I:r-Pwatw __: S[.rfrplraLrri ..; P•IISI��r1fuN Yill'iLr•'aUttr• 'rl�ul rTlii;r�:, nnilrrlNlJU.�4, !•ora, .. Y7ti'tru m-, art Imkt=' 3l. R C +vl�llr-nlrrelGn LE -t: Urni-+.E 1,atnLry ,Mjpa:ly irltt•-r 11>• Lrx �!a :xrfh:al:nn ft =1: �[.j,ul.Iti(.1, Sas rprr+all=,rt. P=isa trhY-.i ay) ► vl yay.ti. r.. P 12�'InanYl ... O NO P, f 1rr a 'W4- ni"Ift99.S l U: tft,[l n• 3n f[•v+Idol, R"k1,t [l -j, U.[ , rilrrk Nn• apprnpr rah• trio xI r1t.: y1w.,;p},,. !Ie : LxlvnpUm 1-1 f•A4(.A I.Xxxlml} th+ tone Uxruhlslllx, o! the ,n�k-nlrinirI ul atra .rill» 111 n1rr+ Q s.131 1— 1rrv•111stf iI.•tirrly P- 7 ! ttt R•T lalnr f11Ji1tNr:4) },.+I• I•�tlatapiry .... 7 .. . . • Taxpayer Identification NUMber MN) Enter ycur TIN In tl:a appropriate bar. Tho TJ;N .. .. ..... .........-.--.- ....... prolided muPl mat Jt 1110 name gl ven on Ifne 1 to avold 5 octal se rnaity rwesbar yv� 'lnldin For lndivtduaks, thI^ Er enure! backup 9 � .9 1y Your serial security nllmber15�N]. However, far a .. .... :... _..._ ..- _._.—... -. ....._....._.'- : . toddcnt Wien. sola proprietor,a di:regarded amity, see the Part I fristn9ctions on page 3. For other : enWlios. It is Your employer Identification dumber fEIN1. K you do not have a number, sew Hors to gat a TTN on page 3 ..... ; � Note. If the account is: in more than one name, sea the in structlans for Inw 1 and the Chart on page : for �Empittvw idr nttfialttm number guideline, W whose number to enter ._ .�.'I._ T . _.--: r... r ., Under penslaes of perjury, I certify Shat. 1. The rnlmlber shown on this form is my correct larpayer idenldication number for l am woWng for a m nber to be ls,&ued to ma}; and 2 1 am rat subject to backup wit3'fiolding because (as I am exempt from bacliw L.-nthholding, or bj } have not be*n ratlfred by the fntemal Re,;enue Sf11-rrCo ilRs) that I am subject to backup :ulthl-t1cfn; as a raW I. al a to ItErer to report a'[ Interast or dt,,tds3nds. or tc� the IR5 ha3 nold; ad mo that I am no longer subject to backup wrihhdding: and 3 1 am a U.S citizen or other U g person (adlnedt balow) and 4 The FATCA codes} entered cn 11 a8 lorry, kf arry) indicat:ng that I am exemal from FATCA reporting is correct Certification instructions. You muut cross, out item 2 aN.o It you hazy been nnt,l:ed by the. IRS that you we currently subject to bactup wilhholdng because yw Iha•:o foiled to roport alt interest and d{wder>da on your tax ratum. For real WIZ12 1r3n3312fiOnn, Item 2 dd6S not apply For morigage I rite rest paid- acqu:srtron or abandonment or secured prop- , cancerlatron of debt, coni nbuliorls to an in ckvrduat retirement arrangement (IRA), and genomlly, payments other than tntera;l and dividends, you are not required to sign the certlflcalion, but M -c must pro=ade your correct TIN 5co the Instruct}aris on page 3 Sign 5412natwo of Here US- P.rs.O- paw ■ General Instructions 1(MF:-r. (s11ul. 111I1rII rlllvr• f. IOrr' T ta�,I Sr.y![al fNrynx.rn am 1a Ihn hihnsa! Rr mtr t:rxto I.!]r•.'• rnlw7av rw wf . f [xm lou-) t: warw+:d Aril[ fader develapmmntr. L1lexmahlxl ulxxd ..' A—$ I r.rn N 'l luh-i, . Finn I i A aeI rlx.wl [.r ab:n xll.nurit [:I v. ar IwpclaB[xl rrelrird .d!••r'r;» r.r.ur+, ni in ar'•n•: v ns tp.: NY -2 l !', .leer] prelpefiyi Purpose of Form tx`n„I,YrrlrYrarl«:drdYla+wcaLlS pry.l(.ullxlinq ri xdexif.d Ik hI $Vk Yw HII:tY!I-IXm Vi 7 n egu•b 1141 wi rc rcy orwJ lu filo anon Rwna„ren it vm LU I"feuU 11 10 4vtux!R,S/r.•y!r,Y 1-'T' s PIN,','u nyy!rr d• -+O[ i rrllun .iI}11hrr IIt:, n11n1 4LA-1 veld I:rxr1, 1 t4,4mvrY abrltr!1cat:m F—kbcr [TYJI M tm!;V l :wfhh+Iklay. 5nP t'Jllarn farhlyt ::7h`Wdn7? m pear? 'cin d1 r•1ay lir y— —"P yrs rdni ISSN; Ir+,1nallml lvgl.grr ILI�Ifi , IK.1 41r .Iylllrnr 111 U'4-I•1xlt fik— y'o1r: rm4,w WIN}rrmtxr(At N,-nl ra,tAui.�l kd-n:' h.:ih[xl mn,trlr It tr4. In lapnrt IN a, nikunlaFle.l n,ltlrn ttx� dm,u It Pawl In I Coity Aral thu TMS roll tr..»Noel ], . 131 I•r f I. ynu af.. ;,ww rr lat a mrnp.. v ao. In o+tlmr anwni f [WI alt!@ nil an ulTurmairm r =corn.; -"n Ijl., , or 04mil4l"1 In Ir+ v rr1n 11 WURfu 11xi u:k'. pl} BM 11W lnitned Tv. IIw t.4er:;.mj. 2 I:N1t9y Mat y ar•f rx.t eLN^t tU t,d<'kilp :.A riwi,k iYj• yY . IF, rm 1411x1 INT (rw,:-1 »,omit Iv Iwo I. U. km rxrrr;P;rn tarn h.r*Llp : 111Jm fllh 111 ran err` a% J.S. nxr;ttlpt !yuan 11 f I.m Inf.) ❑ra {dIw•A Ixfs', rrn.tnJ.ly 11xaw• tram rjo,dre ru murllal luln7'•? ++i'Aked,ln xd stn aL•.n r,,rtitp;w7 deet n .1 U.S ". r.c L ymti aliaut9n :lura rn W,y pet stn JVP 4xxxlle IM) 9 U S. tr.ldl It bLrrl •�ciry 1k11 xdl;•i;l tri ttW • Fulm IYI:Yl M,141 I.:unxp. trtmr rN nx.frin-.;r,nrs .erlard •..rx 1psr:r tlrur rrris} .. I!IdtCklrn!7 Lie w try rp7n p£aillrf s'shaen rR aftw:flsN; clnn..11fnllnxnle. 4k; • Pr. nt IR7E1 •F4 i.tnrk Ix ma!� x] brit r:.dr_ and r'.r lion rl'!wr Ir:n.xn-[K,ns Lir .t I-rpEry si elf FA7!':A c.rJr4:i rt,t.�n �1! rn mn: tcx rnzlt any? Irhbalwrl tilt! rnl un• br1.�:I'r5? MCrfi: tH 1r[xn tltet R l [.A fr'}a9 tnxl M1 +'rY!'•r'I. 4,N ;til^.1! +s hF r l .f !rrynrf.. ,7 f ryr • I'I%n, IWO S CjAb •f.j_; Ilrnl t+ll r;ntnt.! tl.ln• 1'1I.w.1 Pr1`ie 21or hfr111.r nd„Ir:xraln,. • I txm I L"t )-K ir—rd,aid e—I and 11 urd party Ir.4r.uk 11 a 11m. I,Ej CCT .Nr, EIQ3IX FMII W-9 RIv. h? ?I114i Page: 34 of 51 City of Alpharetta, GA RFP# 17-111, Cadasfral Conversion Services Affidavit Verifying Subcontractor Participation in Federal Work Authorization Program (E-Verifyll-9) (Prime contractor to retain on file) AFFii}AVIT VERIFYING SUBCONTRACTOR ALPHARETTX. PARTICIPATION IN FEDERAL WORK AUTHORIZATION PROGRAM By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C,GA. § 13.10-91, stating affirmativdy that the individual, firm or corporation which is engaged in the physical performance of services under a contract with ficyntradar)on behalf of the City of Alpharetta (GA) has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or arty subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-#0-91. Furthermore, the undersigned subcontractor wilt continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub -subcontractors who present an affidavit to the subcontractor with the information required by O.C.GA § 13-10-31(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit From a sub - subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice that a sub -subcontractor has received an affidavit from any other contracted sub -subcontractor, the undersigned subcontractor must Forward, within five (5) business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as folkovvs: FedemI Work Authorization (E -Verify) User Identification Number Date of Authorization Name of Subcontractor Name of project I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on 201 in {city}, (state). Signature of Authorized Officer or Agent Printed Name and title of (Authorized Officer or Agent SUBSC R1BED AND WORN BEFORE ME ON THIS THE_ DAY OF —.201— NOTARY 20# NOTARY PUBLIC My Commission Expires Page: 35 of 51 City of Alpharetta, GA RFP ## 17-111, Cadastral Conversion Services Affidavit Verifying Sub -Subcontractor Participation in Federal Work Authorization Program (E-Verifyl1-9) (Prime contractor to retain on file) AFFIDAVIT VERIFYING SUB- suecuNTRACTQR PARTICIPATION IN A L P H A R ETTA FEDERAL. WORK AUTHORIZATION PROGRAM GEORGIA By executing this affidavit, the undersigned sub -subcontractor verifies its compliance with O.0 G A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract for (name of subcontractor or sub - subcontractor with whom such sub -subcontractor hassanity-of contract and caritractorl on behalf of the City of Alpharetta IGAj has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, In accordance with the applicable provisions and deadlines established in 0,C-G.A. § 13-10-91_ Furthermore, the undersigned sub. subcontrector will continue to use the federal work authorization program throughout the contract period and the undersigned sub -subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub.subcontractom who present an affidavit to the sub -subcontractor with the information required by 0.C.G.A § 13-10- 91(b). The undersigned sub -subcontractor shall submit, at the time of such contract, this affidavit to name of subcontractor or sub- ubcontmator with whom such sub -subcontractor has privity of contractl- Additionally, the undersigned sub - subcontractor will forward notice of receipt of any affidavit from a sub subcontractor to name of subcontractor or sub -subcontractor with wham such sub -subcontractor has privity of contract. Sub -subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization (E -Verify) User Identification Number Date of Authorization Name of Sub -subcontractor Name of Project I hereby declare under penalty of perjury that the foregoing is true and correct. Execuled on 201_ in {city}, (state), Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF —.201—, NOTARY PUBLIC My Commission Expires Page: 36 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services Local Vendor Certification Form Sig cFPr � City of Alpharetta ALPHARETTA Local Vendor Certification Form ccarsia The City of Alpharetta has enacted an Alpharetta Vendor Preference (aka- Local Vendor Preference) which applies to all formal procurements Between 550,00001 and $500,aoao[3 excluding Putaic works Construction projects (Stoa.nvoaD and greater), grant funded protects, and other exceptions as set forth in Srctinn I I I M of the Alpharetta Purchasing Policy. Invitation to Sid {ITS}: An Alpharetta Vendor will be given preference in ccntractaward if their responsive and responsib Il n bid is within 34a of the Ir4v•bid offered by a nan-AipIla reua vendor Request for Proposal (RFIR) : An Alpharerra Ven dofKi11 Le provided a prefer enre of 311aa5an evaluation cntet ion Alpharetta Vendors must submit this farm with thsir 11-8/9 IFP to receive the preference. Qualifications A person or business enVty must meet ALL of the following criteria to qualify as an Alpharetta Vendor. Please check all the appfy. Has a permanent place of business with full-time employee(i) within City 11m.(s for a minimum of six months pgr to the j"ssuanca date of any formal so.kitation to which the business will be respanding. The permanent place of business must distribute good s/wrvic es and canndt be past office box at a residence. Has a vatid business license frons (he City r Is not delinquent on any taxesliees awed to the city (e.g. property taxes, iausinass iitense fees. €assealarm fees,etr.Y Certification 6usin esslCarrpany Name Current Business.'Cornpany Address, If the tauStness has been located at the above address for less than six months, please provide the previous physjcal address belo,,v ........................ ... . Previous Bu s:rossrCompany Address: The place of business identified above emp:oys the following number of full-time erpployee(s): City of Alp`iaretta Business License k please provide a copy of yeu Current City of Alpharetta Occupational Tax Certificate 13usfnass Registration (a. k. a. Business License) with your ITBIRF-P response. Business. Representative Approval/Contact Information Name (prints: Hate: Position Title: Phone o: Sig nature: E -mail - This Section is for City Use Only QuaFf cations Verification; Hate: Page; 37 of 51 City of Alpharetta, GA RFP # 17-791, Cadastral Conversion Services Notice of "No Bid" Form ,,ticirv9k, ALPHARETTA CITY OF ALPHARETTA [,taricrA NOTICE OF "NO BID" �yrchasm y;+hgfPUa as us SOLICITATION # CI~OSINGIt7UE DATE IMPORTANT NOTICE -- Please read It is important to the City of Alpharetta to receive a reply From all invited bidders. There is no abligation to submit a bid, quotation, or proposal. INSTRUCTIONS: If you are unable, or do not wish to participate on this bzd, quotation, or proposal, please complete this form in full and for Arard to the City's procurement division at the contact information provided below State your reason for not participating by checking the applicable space{s} or by explaining briefly in the space provided. If submitting a Notice of "No Bid", rf is not necessary to return any other bidlquotationlproposal information in connection Wth this solicitation. 7 . We do not manufacture/supply the commodity 2. We do not manufacturelsupply to the specification 3. Cannat handle due to present work load 43 Quantityljob too large 5. Cluantityijob too small & Cannot meet deliverylcompleticn requirements 7. Agreements with distributorsldealem do not permit us to sell direct B. Licensing restrictions Other reasons/additional comments: Do you wish to tad on these goodsiservices in the future? Yes L No Firm Name Address Signature of Person Authorized to Bind this Firm Date Typed or Printed Name and Till Phone Number and E-mail Address Emall, Fax, or Malt to the Procurement Agent In charge of this solicitation at the contact nu mborlad dress listed In Section 1.0. Mark the correspondence as "Notice of No 8id"- Page: 38 of 51 City of Alpharetta, GA RFP # 17-777, Cadastral Conversion Services APPENDIX B: CITY OF ALPHARETTA TAX FORMS sr -5 fAe, 1a•Tp15) STATE OF GEORGIA CEPARTMENT OF REVENUE SALES TAI( CEFITIF1CAT E OF EXEMPTION GEORGIA PURCHASER To: r rTIleP TILE UNDERSIGNED HEREBY CERTIFIES that all tangible personal propol'ty puFOaned or Imaged offer this date Will qualify for tax-free ur FAY exempt 11eatlrl0m as ind1c01Fd bolaw- (CheCk the Apple -able f [rx) ❑ i . Purchases c loas;o of ta;,gibfe personal property or-ervices for RALE ONLY o-C-G.A- § 48-8 30. Aid use tax num ear is LNULF01 omega ma GurC Mer -;s Me pr the fOIL03Nmg church, qualrfeing tax ar.�rnpl Child CariN institution tax exempt garant•leach er organ"rza'alionol associa[eon, private school rgra des K-I�1, nonpr*fronclty refsg ng funs Ir_,r a pllbk library, mernber oovnclU of the Days scc:uls of Amerlc8 or Gni Scouts Of the V- S.A. TAK-FREE TREATY ENT DOES NOT EKTENO TO ANY PURCHASE TO UE Usm BY THE PURCHASER. INCLUDING LTEMSTHE PURCH"Spi WILL DONATE. C7.C.C-.A. "46$•3(15)• {39), (41)L (58), f.58), t71j- © �. PIAChases ar iRaseo of IAngrbl6 pe, Sora prt,perty Or +ervices made by the UnitW StaSOs yOw@rnmert, th4 St$A9 nT Cseoigli3, Rf1jr CfAlill]r hf «rllnicipaay of this Fats , fire districts whie hate slaoiso goveming bathos and ate supported in whDlu or err par[ by ad valFirenn taxes, or any bona fide departme,M at such gowarnmonfs when t f r - to the scitar h, w Frans on r net vernrrtent f AA sales 2rsd �m QL r£011lrerl far this oxemalian- 0C -61A § 48-8.31). ❑ 3. files of tangible persertat property and services made to the Unrrersl fy System of Georgia and Ira educational Links. it American RW CAwil9 a C6mmuPiny S@mli o Hoard k4ated in lrlis state- Gsofgla UropaMiOnt of [;offlmurllty Affairs Regional Cornmistjons, OF spKft quatikd authorities purvided wtth A sales tax :xemppon undor Gaorgra law- A al as and use tax number is n , rpiruird IOr this exanruilign 0.0.GA- §437-"c* 1(d1, 43.8.318}, 50 8.94. © 4. Thb safe. use. consumption. ar *9rage of ntaterials, cu arneas, iabctis, sacks. or bags used for packaging tangible personal property for shipment t,r Sale- Mate!lar5 pu rChased at a retail esfehlrstrm ent for corvsk:m er use are not exam IF,, i_-ruMm+4SL is ort MUL0 for Thi5 exem l n. G,C-G.A. 4 48.8.3(99). Q 5. Aircraft, watercraft, motor vehicles, and dlher transportarlon NQUlprnent marlufacruiect or ed in dlis slate when soles Isy 11,6 manufaFturer or assembler for uaa B%cluslvaky Aumide thie stere land when p09:H5sroo is rgkgn from rhe manularturar or a5aeniblrrr by the pufcha6err vinhln this state for lire Sole purWQN of rernVAN the properfyr froth lilts afore Linder 95 OM power When the eMi ipm ant does not lend kalif mare reAsonabiy to removal by other means. A saes and use tax number is not reouiled for fres e.xarnption ❑ C.G.A. § 48-& 3[92]• ❑ s. The salt• of aircraft, watfscrafe, railroad 10Garngtive5 and roUN 5fock- rnatar V chides, and malar comport ants of each, that tali be u0erf prinCtpally to CFO $0 "borders of this State In me sfnViC8 of tt2.frp0reng paS5cngCf s Of Cargo by C6mrtlon i DM era and by Carrie r8 wFtD ledid Onrrim on mwrier Srld COritraCt =Fl er allt" in interstate or foreign Commerce Under aulhonty gronriad by the Cl nil tad Steles GL v9nrit W. RapleCem ant parts, i"16d by C4rner5 in such ?irrFaft. wt:lercrafe, railroad IaQornofues Br id rolling stork, and motor vehicles that bCCCme an Integral pare Of the craft, oqu pmran!, or vehida are also exompi- The exemption does nor errtartd to private or ccnrram camera. 0.C.G.A § 48.6 4533]fAj. © 7. Porch"" at leasee of tanylbls personal prgpeny❑r senwGeS ma'rje by the Federal Rese rva Pant a frr du -A 1% �? a24Qd Croon union, 0r a Credit union organced udder Lhe laws of this stdt9. A s I �rrd use tax numibof is riot maulred R, *e trrr 2 if '; G. §§ 531- 3786 § i 788: O.0 -CoA $ +F6B-97 Under PLYLM" ne penury' 160cfara rh,It t barb examinacr arid, fo rho best Df my knowt6 dqe and betel. Nus imrIlkare Ls 7rua all0 CorrBCl amt made- Fn gDod Wh, pLr75:aa1}! ra the sAF" and use 12,1;2wS of Min Sfa16 of Gvcwpia. further, ! ondse9farid that arry UVW& pens dt propc-w rsbrair ed render ihrs corir IRs "fiscr ro safes and use mx if tfte nr. x' awzr a,ses yr consones rrre fproperry,rr any Mannar other than m6calsd abwo Purchaser's Name: City of Aipharetta, Georgia PurrhasePs Type of Business: Municipality 2 Park Plaza, pharetra. � 3t1f,1 Purcit55er s RddreSS: .j f Printed Name and Signature: 117' l Tel@phone Number578-247-6di Sales Tax Number 341-682441 1� riEolUIRIZ ii cam_ Thomas G, Harris Tltte: Finance Director Email: l ha rt ism a i pha read -9a.0 s SupPIW must securO and maintain one properly compfeeLtd eariffFtaLe of :xomptien from each purchasor making pLim hasea withautthe paym*nt of tax Page- 39 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services Request for Taxpayer Give Form to the identification Number and Certification requester. on,wt v c r ar ,:Irl. Yr 4e y send to the IRS, :. 1 retmn+as x,aw+: cn ia' .ry:c.rrw rat et _...'• ti�:as •Ltlre.7 c,:h:'.r,a as-•cr �ns;n r -,r•.': -.n t.: ->, City of Alpharetta � i L!A4^"R'ra� rruTrc'Lt sfpyar•j�.,y nn!'h a-�mn :1-j.rr,rnr.T ,, ,T, ,�.„r •-•.• '-'-'-- '�- •-•-•-- •-•. N rn C : a Cl a k 1FF"�' tTe ix'. fa• Mery rpa rL1 �I lw-a'.[1:..:Aak •ud. aft •;}'Ir. I�;:: wra3 'w••�r: tx r.,' -r A F,xen+^rxT•e5 [� a: P1f •y�r r:� ❑ -r,orga:'g;rTe Wrp',elvr �•• ❑ i.L:7xYa: ca: ❑ ^. Cc•Lors:icn ?J FS^J�Cmf:.r C , •vd'nxzin •sn ;ie �:ernh+sr LLG r.-ar. ,y. r�9 7i i• L L t!dd. rar.::ty com7:a+rr, Ems- rnr la. cL2ss:!.. :!kx" �.% . c .'li+. „=5 r r r Erslrel prjm C"JR rd any; 3 r� `p L 1 floiC. =•. a -.-�rdrr!,rp LLP.'fa+ : r3-�ogar,]ert, rxi r:.r .:hue• LLC .'r.gFx •Tf•y:yr:Y,r.a1P [k.. r !!A %'' 4 4%JVe 1"r Ex,rmR'.m 0.; -- f ATC:. • ejy)t:-4 '•a ti• c asU rn;B!gn cr [hp 1'+'y4 r•w„E!?' �A!•v a r C a G c ,r rte, ,r. �•,.r.,;. Gavertl11WMai Entity ftax [xemptJ _... ..... . �•vrYr!f-5.-: n•.2• 1+'^91 i�7 iL+ .- .... .. L•n.�+.s+e• � •..3rtr'.1M a�.�.>ns ':�Ff,��'• 2 Park plaza Y 7 Alpharetta; GA apppg 7 �U Bre-�••+ryn CD'... rw.n -.^.f:.. �...-_,. __.-... .. ... .._._.. , Taxpayer Identification Numper iN} c n?e.r j:w+ 7ird :n rho 3pPrCff:3'e rix Tin TIN Crr,:r;ed rr::s• rrI;SD_!r •Y : I•rr• t1 �,.,.r74rSooal rcd cu rosy numlwr {y�f[y1b W-,:hhr'o:ng For •:nd'r(9.sa's. rRj;'s genawa::t yc:;Y aoc:al recur Ty n,,mber l'",SN] Plc,,, for a =[+s Cem a -er• s0ie trrppretcr, v el ire}arcC eF,+ �,, ser :a` Pa•t I n,'nr;t:crs ❑n cage 3. Fu- atht>< PSG!.A•i. .' 'S Y3:.r arnp'oyNr :de••!.I.;,,Y.:r✓+ ., I;mher :,{IN- Ir I:Aa �•} nM n;vP- a Cts -r. r. ,. 5°'! How ;.7 '7e: a 7'.N cn pyj^ 3 or--...�� r,1otO- P 3r.P a=UMT IS -n more tha^ ^re ran<e- We tt',- •^[s'nrc! er-s'or it ? as•.8 !re chaR n^ pa.ae ❑ f.0 Empioyer reemfurm;cn nlrmhor •)�v)m nR5 On -pits!-�N rumbor'o r!nw. ... _. ^•-r -- 51$~ 9i 5E 44 LM JCertification ! :yer :)Cn-7•tCS r,' pnr:.;ri. f -eel:f-i rny° 1 The nJinbpr Ff-cwr: on th,t torr! is rnj e:,F ecc up payor 'QPr'T �1:.1T or num be, :o- 1 ,6 wayunq i 8 r,l;lnt7c, to be iOSdrd to m�. ae'! ,LUm not vsbtscr M hookup 1r?hhc:b.^r.3 te'!a"St•. fa, 1 •Yn e.emot !roM b�'klrp WIIMa-11,g cr !bp 1 have n.7! been rot*•aa by 11V.r Inf1?frZ; Revil.F ere Sm.:Cn r1RS; 1113t I aM sub;ecl to NI.-k[,ri sr-f.hhcMnq im .3 re:,u t N a twine Ic rc 'en aD rn!nrn�i p (I r -O erd5. Or fci :he tRS 3,os nZ!T.red me !K11 I n. -,sneer sat, Ctttot whk p w.lhtlpd:nq ,r. 1 .i I am a U S. cdizOn Cr l th er U S aerscn Mf:nm betin tii an 4 il:H FAT CAL Cod[v51 enlerr!d on Th:.y fra+FT1 rT ,x1.1 .•tS:•.af r,E1 That I ixn e AL -rot ho FATCA rfq:cft na cans:: CcrtTlcntion instructions. You rrersl Crnw oil! ,art- : abrn , :t ynu .Lswe twe.n rot:r•ad by the IRS th7; you ata 011r"'sa7*!t,,1 to 3s,3tAL;p wltrt�,d•rq L• cau5H yVt I'.avy tailed to rppor* ar ntea &5t arra q';,•7nrfis nn y'cm tax wum rof mat -Val @- hnr7Sa-1•ext5. ,tem 2 W,kis not apply For m-x?gNe .r efe!,1 F.7. Y_rurs'ion pr a7n=rmenT OF 5Y_=1rptl prn. P.Y!'r. Cance71 "dt ET ditl, court` I]rf': oras !o ,ill [nd'Yl dual FPL!emr m .Y angen:enl dRA�a ... - S 't rv. Fryp3'rmer'I. other than n!nrr o -,t aril] it:v:dmd5 yo:7 aro not rcqr_ -f to •3n rhe. cert: t,,At-on tali y114 n, ust rrar•dc yo in curl L%cl TIW Sre tha ',strxt'trz Or, page 3. Sign 5;g umro of �yF� - Here v5. acrson► ,G E 1:akx,hi�'_'.'i..�.. Qatar General Instructions w!a ,rr•+ehv Mr ae ra tNft lF?'. , (•.cJ, IK'•HR'+••!Wn'ica I.. 1H1 Future dRYe190"W 1Y .s!t?•malm W2G.2 dm'e!^Fmnrte agnnr-n F-•+,• h...i.• n .-. Misieeo' e -1_1.!M 31IM w? z+ %w r,i i.5 al nn.� :ate.:}•. ^.1!r Purpose of Form A-; :: r..•] Ii, ; • -11 l C: - nl i . 1 ' M. w3 ' : l m w%- .. r 1tS •rv:6[.,rsa.^ 1: -':vr .1<nn Yv. .,,., •:r r.•..:.+• T•!T.e:: r:l. I rN •„•r.: .�^L. • ..: N. aJ>L�v.'ri ta>�ef=" CC'."rn.9 t•_.r• rri`rE.]• :F:. ii: 0 yer.'�,•7!. ,oar• 7Tv.,^' r,.�7^3h'e Fx,y1Yr i.1' Y:nd" . .L.,�.. .r. .. . . . ,::3:•: . 'e[; •:5L:s]tT : �'.1rn na:: �•^•r"7 '.: -� f^inn T.T • `:YT l':w3 11' I;1!r`rr•5• NrS ] :' i•.1 7 . C••m i .i Z+•; '9.-dcrd3s .n_:,yn� En�x +ams ::6s : r T,t_;f: I:r..7... ^-... 1:1 ^::':nw. L'.'p i. .a v.i•:_ -.. . f. r-!• ,•�,y�'L' .s!•_r 4 Y:J148: I•::'=i 5L 4. e•:•] '/^''ai , .:•nr '•a'.'41-:'.:rs [:. 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Page: 40 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services The intent and meaning of the following terms, which may be used throughout the RFP process, shall be interpreted as follows; Bid: the response submitted by a Bidder to an Invitation to Bid (ITB) to provide goods or services at the prices quoted. Bidder: One who submits a response to an ITB. Contract: the formal written agreement executed by the City and the Contractor setting forth the obligations of the parties thereunder, including, but not limited to, the performance of the Work/Services and the basis of payment. Contract Documents: collectively refer to the ITS, RFP, or RFQ as issued by the City and including all appendices attached, referenced, and/or incorporated in the request; addenda; and Bid or proposal of awarded contractor including any amendments thereto. Contractor: the successful Bidder or Offeror to whom (or which) a contract resulting from the ITS, RFP, or RFQ is awarded by the City, and who (or which) has executed a formal written contract with the City to furnish goods, services, or construction for an agreed .upon price. DOAS: The State of Georgia's Department of Administrative Services. Ineligible Vendor List: List maintained by the procurement team of vendors that are not eligible to provide any commodities or services to the City due to non-performance (see Penalties for Non -Performance section for more information). The length of time a vendor remains on the Ineligible Vendor List is dependent upon the severity of the performance problem (s), not to exceed three years Invitation to Bid (also known as ITB, Competitive Sealed Bids, Request for Bids, or Sid): The method of procurement when the cost of goods and/or services is $25,000.01 or greater, where there are clear and defined specifications available, and where cost is the primary basis of award. Evaluation is based solely on the response to the criteria set forth in the Bid document. This process does not include discussion or negotiations with bidders. Legal Organ: The local newspaper selected for the posting of legal notices and advertisements for the City to reach the most citizens in an economical manner. At the time of this publication, our legal organ is the Alpharetta-Rosweli Revue & News. NIGP: National Institute of Governmental Purchasing whose mission is to develop, support and promote the public procurement profession through premier educational and research programs, professional support, and advocacy initiatives that benefit members and constituents. Offeror. One who submits a response to a Request for Proposal (RFP). Procurement Agent: Procurement team member representing the primary public contact for these procurement processes; facilitating, issuing, and receiving Bids, Proposals, and Statements of Qualifications. Procurement Officer: Director of Finance or his/her designee. Project: the entire services, function, construction, work product, improvement, repairs, deliverables, and/or goods to be performed, provided, and/or supplied as set forth in the ITS, RFP, or RFQ and the Contract Documents and as generally described in the title to this ITS, RFP, or RFQ. Proposal: a document submitted by an Offeror in response to an RFP to be used as the basis for evaluation, for negotiations, for entering into a contract. Request for Proposals (also called RFP, Formal Sealed Proposal, or Proposal): The method of procurement when the cost of goods and/or services is $25,000,01 or greater and where the Competitive Sealed Bid method is neither practical nor advantageous and cost is not the primary Page: 41 of 51 City of Alpharetta, GA RFP # 71-111, Cadastral Conversion Services consideration. This process dees provide for the negotiation of terms, Including price, prior to contract award. Request for Qualifications (also called RFQ, Request for Qualified Contractors, or RFQC): The Formal Request for Qualifications is a prequaiification process used to obtain statements of qualifications from contractors prior to issuing the solicitation. An RFQ is often Step 1 of a two-step process followed by an RFP or ITS to be issued only to Providers/Suppliers determined to be Qualified Providers/Suppliers. Responsible: The contractor has the capacity in all respects to perform fully the contract requirements, and the experience, integrity, perseverance, reliability, facilities, equipment, and credit which will assure good faith performance. Must possess the full capability, including financial and technical, to perform as contractually required. Must be able to fully document the ability to provide good faith performance. Responsive: The contractor has submitted a Bid/Proposal that conforms in all material respects to the requirements stated in the solicitation document, including all form and substance. Scope of Work]Project. A detailed, written description of the contractual requirements for materials and services contained within a Competitive Sealed Bid/ Request for Proposal. A well -conceived and clearly written scope serves many purposes including: Establishing a clear understanding of what is needed; Encouraging competition in the marketplace and promoting economic stimulus; Satisfying a critical need of government, and Obtaining the gest value for the taxpayer. Specifications: A precise description of the physical or functional characteristics of a product, good, or construction item. A description of goods and/or services. A description of what the purchaser seeks to buy and what a bidder must be responsive to in order to be considered for award of a contract. Specifications generally fall under the following categories: design, performance, combination (design and performance), brand name or approved equal, qualified products list and samples. May also be known as a purchasing description. Statement of Qualifications (also called SOQ): Response to an RFQ which includes the qualifications of the contractor to provide or supply the requested services. Work: the furnishing of all labor, materials, equipment, superintendence, and other incidentals necessary or convenient to the successful completion of the Project, including the performance of all services and requirements set forth in the ITS, RFP, or RFQ hereof as the Scope of Work or Specification (in accordance with the specifications provided therein), and the carrying out of all obligations, duties, and responsibilities imposed by the Contract Documents in the provision thereof. Page: 42 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services APPENDIX D: PARCEL BOUNDARY ISSUES City of Alpharetta - Parcel Issues 0 95 190 380 Fee[ Page: 43 of 51 Aloilim ■■ ��#■■ law ww■ all �e ■ilil�iti �'r r1►►!! ►rr►rr►�►►r li � Illi tiilll# Irlr//IIIIII!!I! IIIIIlIIII a1I�I111II/m/1gend lulil IIr VnMAM`rWA\Street Centerlines City of Alpharetta, GA RFA # 17-111, Cadastral Conversion Services City of Alpharetta - Parcel Issues h 0 70 140 290 Feer Page: 45 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services City of Milton - Parcel Issues 6 200 406 800 1,200 Feet I_ .E 1 I- -- I-. I .I. ...I...._..I.._...I i Page: 46 of 51 City of Alpharetta, GA RFP # 77-777, Cadastral Conversion Services City of Milton - Parcel Issues 3 2ao 400 8w 1,200 Feet Rage: 47 of 51 City of Alpharetta, GA RFP # 17-777, Cadastral Conversion Services City of Milton - Parcel Issues 0 200 4110 800 1,200 f=eet l 1- -1 1 t _ _i t 1 _.__...I_..__...1._ Page: 48 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services APPENDIX E: PILOT PROJECT AREAS Pilot Area - City of Alpharetta 0 145 29t es1 580 Fe Page: 49 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services Pilot Area - City of Milton a 200 400 S©0 1,200 Feet Pages 50 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services Pilot Area - Cities of Milton and Alpharetta Wr visa jF �tina �i--�dm Legend Fftt A r®a Parcels City limits Major AdeTU I/Co llemf M,nor AKerial/LocaW " 6 IL i ♦,. 10 a 2G 1aa 11111 1.2.00 Feet L_�_ t i l t J_.I_..L- L Page: 51 of 51 "EXHIBIT B" Statement of Qualifications and Proposal To: City of Alpharetta and Milton, GA For Cadastral Conversion Services Presented By: Atlas Geographic Data, Inc. Wilmington, NC City of Alpharetta RFP # 17-111 Proposal Due: June 15, 7017 by 10:00AM ,t1as Geographic Data, Inc. INSTRUCTIONS To OFFERORS: CITY HALL HOURS OF OPERATION FOR RECEIPT OF DE LIVERIES.' MON-THURS 8:30 AM — 5:00 Plyt: ERI B:30 AAA — 4:30 PM RETURN SEALED PROPOSAL TO: EXTEMOR OF SEALED ENVELOPFJPAC KAG E MUST NOTE: CITY OF ALPHARETTA offeror's Name and Address FINANCE DEPARTMENT RFP Title & Number as noted on top of this page CITY HALL IST FLOOR GREETER STATION RFP Due Date & Time as noted on top of this page 2 PARK PLAZA (or as may be changed by Official Written Addendum) ALPHARETTA, GA 30009 ATTN: ABIGAIL SHIPP SPECIAL INSTRUCTIONS: THIS PAGE MUST BE COMPLETED SIGNED AND RETURNED WITH EACH RESPONSE By signing and returning this farm with a Proposal, the authorized signer and represented firm have read, understand, and agree to information within this Request for Proposals: Firm/Offeror Name: �1/�� Fins :ce 7�ranrv�ari: RETTA REQUEST FORPROPOSALS ` A L P H A R ETTA (RFP) 910-256-9892 (THIS 1S NOT AN ORDER);'e�s�. 910-256-9979 Email Address for Offeror's Contact: GEORGIA RFA TITLE: CAOASTRAL CONVERSION SERVICES RFP #: 17-111 RFP RESPONSE DUE DATE]TWE: JUNE 15, 201710:00 Ant RFP ISSUE DATE: MAY 11 2017 NUMBER OF PAGES: 51 CONTACT INFORMATION Procurement Agent and RFP Contact: Abigail (,Abby} ghinn City of Alpharetta Phone: 678-297-6052 Finance Department FAX: 678-297-6093 Budget & Procurement Team Email: 2 Park Plaza Website: Alpharetta, GA 30009 INSTRUCTIONS To OFFERORS: CITY HALL HOURS OF OPERATION FOR RECEIPT OF DE LIVERIES.' MON-THURS 8:30 AM — 5:00 Plyt: ERI B:30 AAA — 4:30 PM RETURN SEALED PROPOSAL TO: EXTEMOR OF SEALED ENVELOPFJPAC KAG E MUST NOTE: CITY OF ALPHARETTA offeror's Name and Address FINANCE DEPARTMENT RFP Title & Number as noted on top of this page CITY HALL IST FLOOR GREETER STATION RFP Due Date & Time as noted on top of this page 2 PARK PLAZA (or as may be changed by Official Written Addendum) ALPHARETTA, GA 30009 ATTN: ABIGAIL SHIPP SPECIAL INSTRUCTIONS: THIS PAGE MUST BE COMPLETED SIGNED AND RETURNED WITH EACH RESPONSE By signing and returning this farm with a Proposal, the authorized signer and represented firm have read, understand, and agree to information within this Request for Proposals: Firm/Offeror Name: Atlas Geographic Data, Inc. Firm/Offeror Mailing Address: 215 Racine Drive, Suite 201, Wilmington, NC 28403 Firmlofferor Phone Number(s): 910-256-9892 Firmlofferar FAX Number(s): 910-256-9979 Email Address for Offeror's Contact: Authorized Offeror Signature: Printed Name of Signer: Larry E. Kirkpatrick, PLS, Secretary/Partner/VP Offeror Federal I.D. Number: 20-3251160 Offeror DONS Number: 60-971.3569 Revised February 2017 Atlas Geographic Data, Inc .Tune 12, 2017 City of Alpharetta Finance Department City hall Is' Floor Greeter Station 2 Park Plaza Alpharetta, Georgia 30009 Attention: Abigail Shipp Reference; Proposal for Cadastral Conversion Services: RFP-# 17-111 Dear Ms. Shipp: Atlas Geographic Data, Inc. (Atlas) is pleased to submit our qualifications and proposal for the referenced project. We have the in-house team of experienced professionals who will be focused on the delivery of quality, timely, and cost effective GIS Cadastral mapping/conversion services. Our prepared scope of work is based upon meeting and/or exceeding all project technical, administrative and schedule requirements as specified within the RFP and described within the Questions/Answer Addendum. We take no exception to any requirements. We are extremely familiar with the Fulton County GIS tax parcel dataset, the source documents for this project and the GIS data formats required for delivery. Atlas is a GIS professional services company headquartered in Wilmington, N.C. We have two offices in Wilmington, a GIS server facility in Romney, WV, and additional GIS cadastral snapping production facilities in Pell City, Alabama and Philadelphia, Mississippi. The Atlas AL and MS offices operate under the name of Tri-State Consulting Services having retained the original Company name since purchase of Tri-State by Atlas in 2012. We specialize in providing ArcGIS Geodatabase customized mapping and conversion services to local governments. Our ArcG1S tax parcel conversion and snapping services resume of the past ten years includes forty (40) local governments across seven states having digitally converted for GIS more than 1,500,000 parcels. We have an experienced senior staff that has managed more than eighty (80) major GIS cadastral projects, totaling more than 3,000,000 parcels. More than 50% of these parcels were re -mapped by COGO methods using the Coordinate Geometry (COLO) descriptions provided from deeds and plats. These prior completed cadastral mapping projects completed by Atlas staff have included mapping of tens of thousands of topologically structured polygon -attributed easements as an integral part of the land records geodatabase. The most recent half dozen completed projects were all delivered within the ESRI Local Government Information Model (LGIM) using the Parcel Fabric data model. Alas Geographic )ata P''anczsa} for Alpharetta & Milton GA Of particular note relative to the specific requirements for this Alpharetta/Milton ArcGIS project are the following Atlanta region projects from our experience and resume: • Atlas is tinder a newly awarded contract with the City ofAtIanta to perform. exactly these same GIS/mapping/conversion services and deliverables as required by tiie Cities of Alpharetta and. Milton for this project. We will be using the Fulton County LAMA and ArcGIS cadastral data as a database and guide to t€ie existence and location of all 160,0000 tax parcels for Atlanta; however we will be re -compiling as many parcels as possible by COGO from the metes and bounds descriptions provided oil plats, We have been requested by the Fulton County Office of the Clerk of Superior Court to provide a proposal to optically scan and index by Book/Page and Tax District/Land Lot all of the plats on. record for the entirety of Futon County in exchange for providing the indexed scans to the Clerk's office as an integral part of the GIS re -snapping project for our City of Atlanta contract. Hence, .by virtue of completing that critical source document task, we will. also be scanning, indexing and housing on our servers all of the plats on file for both Alpharetta and Milton. This essentially resolves one of the major hurdles for obtaining the critical plats that are to be sources for re -mapping of street rights -of --ways and parcel boundaries for this project. The deliverable format for the City of Atlanta will be accurately and fully re -mapped SSRI Parcel Fabric parcels (as many by COLO methods as possible) that are fully linked and reconciled to the Fulton CAMA. database and ArcGIS geodatabase that uses Sidwell's Parcel Administrator to assign and track parcel numbers as the primary link within Fulton's CAMA and GIS databases, • Atlas earlier (several years ago) performed a Pilot re-117apping (by COLO) project for Alpharetta as a demonstration project to directly overlay the existing Fulton tax parcel polygons and linework to a correctly re -mapped ArcGIS dataset. As a consequence, we have past hands on experience in dealing with the geospatial problems of the Fulton dataset and the use of COLO from plats to resolve the issues. ■ Atlas has recently completed a Parcel Fabric conversion project for the City of Marietta (34,300 parcels) using the Cobb County ArcGIS dataset. This project included tin -site training of the City's staff with the ESRI LGIM and Parcel fabric database design and workflow. We continue to provide GIS support for this project. ■ Atlas has recently completed ArcGIS mapping by COLO methods for more than 215,Oo0 utility easements as a GIS overlay to ArcGIS parcels for Cobb Co anty. These easements are GIS hot -linked to the plat source documents as well as all affected parcels within the Cobb tax parcel geodatabase and LAMA database. We have recently been requested by the County to provide on-going maintenance and updates for this unique GIS dataset. ■ Atlas earlier (2009 through 2013) re -mapped within AFcGIS all 235,000 tax parcels of DeKalb Coulto,. More than 160,000 of the parcels were re -mapped by Coordinate Geometry (LOGO) from the metes and bounds provided by survey plats. Atlas scanned and indexed 27,000 survey plats from the County Clerk's office as source and reference Atlas Geogi:ap{sic nzq+i P r o p:: a I I o r H I P l3 a r r i tr, 8 I t::; n �'SA documents. This project included re -mapping of all road rights -of -ways using survey plats, existing tax maps. GA -DOT maps, deed descriptions, MARTA & GA Railroad maps and County transportation maps as sources, The entire ArcGIS geodatabase was converted at the project final stages to the SSRI parcel fabric data model as one of the earliest very large tax parcel datasets within the US for this data format. • Atlas was recently selected by Gwinnelt County on a qualifications basis as a GIS Consultant to provide GIS support, database development and special project services on an as needed basis. Atlas senior staff had managed the GIS otthophoto-planimetric- cadastral mapping of Gwinnett County in the 1990s and provided GIS database maintenance and updates for these datasets for more than ten years. On the basis of managing and performing the above listed Atlanta metropolitan region local government GIS projects, Atlas staff have already encountered and resolved every technical and project design, management and production issue that will be presented by this project for the cities of Alpharetta and Milton. We anticipate that each City project will require a time period of at least5 to 8 months for total completion. We understand that the Cities may wish to extend the project up to 12 months in order to provide an adequate time period for an in-depth Pilot project with database design and workflow as weII as QA/QC by City staff of all delivered GIS data. Atlas has the in house technical capability, available capacity and experience to complete every task and requirement for this project. We wilt not require any subcontracting. The Atlas staff of 24 professionals and technicians is led by four registered Professional Land Surveyors staving GIS and Photogrammetry specialty designations, as well as GCSP certification. This leadership team represents 90 years of6IS experience. Of particular note, the Atlas staff includes six members who each have more than 30 years of experience with GIS tax parcel mapping for local government clients. An "average" GIS parcel experience level of 19 years is calculated for the core Atlas staff of 18 GIS mappers (exclusive of including the six most recent trainee -field technician employees who have 2 to 4 years of experience). We appreciate this opportunity to he of service. if you should have any questions. please do not hesitate to contact us. Sincerely, i�- Hays Lambert. PLS GISP President & co-owner of Atlas Geographic Data, Inc. Larry Kirkpatrick. PLS GISP V. Pr esident/Secretary & co-owner of Atlas Geographic Data, Inc. &I212GI7 Alpharetta Procurement O pportunities OFFAOCITY ALPHARETTA nracurement pportunities Solicitation - Questions Solicitation Title: Cadastral Conversion Services Number: 17-111 Bids Due: 5/15/2017 10:00:00 AM Eastern Status: Open Questions Ask Question The deadline for submitting questions has passed. View Questions He1P FAQ Logged in as: ikirkpatrick0atlasgeodata.com Role: Vendor Admin 6/12/2017 10:26 AM Eastern Questions —r Records Per Page ► uestion Answer Posted RFP section reference Date Sec. 3.4 and Page No. 13 Question: Can a new Parcel boundary be created in areas where Yes, but all attributes associated with the line work should be the same as the original misaligned boundary (i.e. Parcel ID 5/25/2017 2:12:33 fixing parcel and so on) misalignment takes lot PN more effort? RFP section reference 3.4 and Page No. 13 Question: What are the The Greenway boundaries should be created or corrected from existing plats or other 5/25/2017 reference sources to legal documents as available, including plats/legal documents of directly adjacent 2:14:24 determine Greenway properties. PM boundaries? RFP Section reference and Page No. 15 Question. Question: the The Cities of Alpharetta and Milton have not reviewed ALL plats or legal documents in 5/25/2017 existing it regards to parcel dimensions. The offeror should refer to the plat for dimensions. If 2:24:19 sources contain any contain an the plat does not have dimensions then the offeror should refer to a legal deed. PM dimension information? RFP reference : General Question: Can you please provide county's existing parcel data to assess the The current parcel boundaries can be downloaded from the following "Portal". 5/25/2017 current baseline parcel quality and better http://share.myfultoncountyga.us:8080/geoportal/catalog/search/browse/browse.page Ph1 809 determine level of effort for the Re- alignment? RFP reference: General Question: With the exception of sample exhibits in this RFP, Can No 5/25/2017 You please specify the 2:40:47 hUps://www.etNdexchange.com/SdicitafionQuesticn.aspx?cid=c22dabd5-315&4458.8efll:Ircdclfaba465d&uid=c9ce4aa2-6odc-4d56-8b2e-148te263i5867&sid=98, DM . _ 112 &12/2077 overall parcel data spatial accuracy percentage? Alpharetta Procurement Opportuni U es RFP reference: General Questlon; Please provide details oftotal paper plats (count) For NO It is the responsibility of the offeror to determine the * of plats since they could 5/25/2017 each city (Alpharetta & potentially be located in several locations. 2:43:12 Milton) that will be used PM for this project? RFA reference: General Question: Please Fulton County parcels are created with ESRI products. Sidwell provides a series of Provide details on the tools within ArrG1S Desktop that help map the parcels and additional software to help sourre/software used manage the parcel lUs. The Sldwell software does not affect the final product which is a shaperife that is derived from our SDE database (GIs) 5/25/2017 4,29,09 and year the current and the billing system iq5 World {attributes]. It has yet to be determined what will he co n side re d 'cu rre ne For the PM Parcels were created, purposes of this project until we know more about a potential timeline. RFP Section reference 3.10 and Page No, 18 Question: What is the passible input The Final source description field for subdivision boundaries will be made during the 5/26/2017 information required initial project Hick -off Meeting. At this time, the cities expect the source documents to p 3:58:06 under source be the same a5 for parcels - legal documents (plats, deeds, and so on). PM description field For Subdivision boundary? RFP reference Appendix 0 and Page No, 46 Question: In the sample exhibits under Appendix D, Center lines are also No, the offeror will not be expected to correct street centerline misalignments, 5/26/2017 3:58:33 i n con s iste nt/m isa I rg ne d with Ortho image. IS PM center line correction Included In the scope of this RFP? eBid exchange. Copyright C3 1999-2017 E -Sid Systems, Inc. All rights reserved. Questions with Alpharetta Answers as shown for RFP # 17-111 have been received and reviewed by Atlas Geographic Data, Inc, as an Addendum to #17-111 in preparation of this Atlas Geographic Data, Inc. Proposal, Signed �'�. Date: June 12, 2017 Name/Title: Larry E. Kirkpatrick, PLS Secretary/Partner/VP h"Ps:flww-.eWderchange_com(Soli citatlonQuesUen.aspx?cid=c22dabd5,315fY446&8e08-cde1FAa485d&uid=cgce4w2.6ede-4dt r,8b2e.148fe2535887&sid--98... 212 GIS Cadastral Conversion Services for City of Alpharetta & Milton Section 4: Atlas Qualifications 4.1.1E Company Profile: Atlas Geographic Data, Inc. (Atlas) is a GIS professional services company with project management and GIS production facilities in Wilmington, North Carolina and additional Cadastral mapping offices within AL and MS The AL and MS. Products and services provided by AGD include: ■ GIS implementation, primarily for state, county and municipal governments. • Cadastral mapping from deeds and plats and tax parcel map conversion. • ESRI Parcel Fabric and Local Government Information Data Model (LGIM) implementation and for County tax parcel databases. includes database designs, data mapping and/or conversion, maintenance, client training and support. • ArcGIS database designs and Geodatabase development. • E-911 address database development to include address point database development, digital address assignment, MSAG reconciliation, Telco AL1 reconciliation, road centerline mapping and address range development. ■ ArcGIS application development and programming. GIS data programming and interactive linkage to exterior databases such as LAMA, Planning, E91 1, etc. Atlas has the full technical capability, available capacity and background experience to complete every task and deliverable for this project, as such, we do not require or propose to subcontract any aspect or task for completion of this project. Atlas was formed in early 2005 through the partnership of four senior experienced GIS professionals, three of which are Professional Registered Land Surveyors (PLS), having GIS and photogrammetry specialty as well as GISP certification. The senior management staff (individual GIS career experience ranging from 12 to 34 years) represents a seasoned 01S experience For developing Cadastral, E-911, and utility map datasets. The senior staff of AGD has an extensive background with GIS implementation within county and municipal governments, primarily within eastern US states; however, major GIS and mapping projects have also been completed and supported within more than 30 states in the past 25 years. This past background of projects has involved tax parcel mapping and/or conversion for GIS for more than 90 counties totaling more than 3,000,000 parcels, E-91 l address databases for 55 counties, and orthophoto base mapping for more than 140 counties (60,000+ orthophotos). Corporate Office (and office from which project will be managed): Atlas Geographic Data, Inc. (10 fulltime GIS employees, of which three are PLS and GISP) 215 Racine Drive, Suites 201 and 203, Wilmington, NC 28403 Phone: 910 256 9892 Fax: 910 256 9979 Cell: 910 264 1206 (Hays) Contact: Hays Lambert, PLS GISP, President, owner and designated Project Manager Email: hlambert@atlasgeodata.com Company Website: A'�kw.atlasgci?&ta.cum Also: Larry Kirkpatrick, PLS. VP/Secretary owner and designated Project Adntinistratgr.lkirkpatrick(E+ atla5gcodata.com Cell; 910 352 2491 (Larry). The Alabama 00 fulltime GIS Cadastral mappers) and Mississippi (5 fulltime GIS Cadastral mappers) offices continue to operate under the prior name of Tri-State Consulting Services, Inc. having been purchased in full by Atlas in July 2012. A more extensive Atlas Company profile is included at the end of the "Appendices" tab Section. 4.I.2 Atlas Example Project References 1. DeKalh County, GA- Department of Geographical information Systems 330 W. Ponce de Leon Avenue, Suite 600 Decatur, GA 36030 Phone: 404 371 2257 Fax: 404 371 3211 Alas Geographic Data rr❑pgwai Tar City cf Alpharetta & Milton GA GfS C:arlastrv! Conversion Sen.elces for City of AlpharelCa & iv'iwol-: Contact Person: Stacy Grear, GIS Director, 404 371 3619 sc ,reaVwdekalbcount a. -or Digital conversion of tax maps to include 235,000 parcels into the ArcGIS LGIM Parcel Fabric format. Atlas re -mapped by coordinate Geometry (COLO) more than 160,000 of the parcels from the metes and bounds provided from survey plats. Atlas scanned and indexed 27,000 survey plats from the County Clerk's office as source and reference documents. Project included re -mapping of all road rights -of -ways using survey plats, existing tax maps, GA -DDT maps, deed descriptions, MARTA & GA Railroad maps and County transportation maps as sources. Date of Project: 1 1- 2009 through 12- 2013. Managed from Atlas Wilmington, NC office. 2. Cobb County GA -Information Services Department 100 Cherokee Street, Suite 520, Marietta, GA 30090 Phone: 770-528-8703 Fax: 770-528-8706 Contact Person: Jennifer Lana GIS Manager, 770-528-8703 Jenni fer.lana&cobbcount .orq AreGIS Easement Mapping of Approximately 215,000 Easements. Source Document preparation and analysis of ever 1,000,000 Cobb County plat and deed documents. All work performed in an ArcGIS SDE environment with extensive topology rules and domain values. Project involved extensive use of Cobb County GIS tax parcel gcodatabase and land records to include deeds and plats as source databases and documents. Easements were mapped by COGO methods by Atlas based on the metes and bounds information derived from Cobb County plats that are registered within the Cobb County Clerk's office. Easements were digitally linked as attributed polygons to all appropriate plats and parcels. Date of Project: 2015 through 2016: On-going project maintenance by Atlas Wilmington office. 3. City of Marietta, GA Information Technology 205 Lawrence Street, Marietta, GA 30090 Phone: 770-794-5551 or 794-5554 Fax: 770-794-5635 Contact Persons. Bruce Bishop, GIS Manager or Sara Mayberry, GIS Analyst bhisho ;ynu�riettat a, . and siiq berryrri marietta'a. *cT� GIS conversion of 34,000 tax parcels from the Cobb County geodatabase that incorporates the City of Marietta to an SSRI Parcel Fabric model based on the local government Information Model. Services included database design, extraction and linking of Parcel Fabric database (via Cobb County parcel numbers) to existing Cobb LAMA and ArcGIS geodatabases. Date of Project: January 2017 through June 2017: On-going project GIS support, (Wilmington). 4. & S. City of Atlanta: GIS within Department of Planning and Community Development 55 Trinity Avenue, Suite 3350, Atlanta, GA 30303 Contact Person: Paul Thomas, GIS Manager. 404 330 6725 Poi) a --!<<a lanta�a.gov New project (2017118): ArcGIS re -mapping of Lots and Parcels Citywide by LOGO from deeds and plats with linkage (via parcel number) to Fulton County LAMA and ArcGIS geodatabase. Parcel Fabric and geodatabase delivery using ESRI Local Government Information Model. Completed project (2013): ArcGIS geocoding geo-processing of existing City of Atlanta structure address database against road centerline file with overlay of voter district polygons to derive a geodatabase of addresses by voter district. Managed from Atlas Wilmington, NC office. Numerous additional Atlas Project References are included within the "Appendices" tab Section. 4.1.2 Team Lead Personnel Resumes and Experience Project Team Organization Charts for the source document and production GIS mapping tasks are included within the "Resumes project Organization" tabbed section to this proposal. This section includes full resumes and past experience projects for key Atlas team members. Hays lambert, PLS (NC, SC) LISP (l9 years GIS experience) will serve as the Project Manager to be assisted by Tre Penegar, PLS (NC) GISP (13 years GIS experience) for Production Management and Larry Kirkpatrick, PIS (NC, SC, VA) (34 years GIS experience) for project Administration. PLS references registration as a Professional Land Surveyor having specialty within fields of GIS and/or photogrammetry technologies. Of particular note, the Atlas staff includes six members who each have more than 30 years of experience with GIS tax parcel mapping Atlas Geographic Dat&• Pr,�posai for City of Alpharetta & Milton GA for local government clients. An "average" GIS parcel experience level of 19 years is calculated for tate core Atlas staff of 18 GIS mappers (exclusive of including the seven most recent GIS technician employees who have 2 to 12 years of experience). 4.1.4 Method of Providing Service I. Summary of Planned Tasks: Atlas envisions four major phases for project completion, with each "major" phase inclusive of numerous tasks for full completion. A. Project Managenrent: The Atlas Project Manager (Hays Lambcrt, PLS G1SP) will be responsible for: • Client communications, both verbal and written. + Managing Atlas staff and adherence to project schedules. ■ Develop and manage project schedule down to individual and overlapping task level. ■ Project GIS website design, launch and updating. ■ Project written status reports on a bi-weekly basis. + Identifying any project issues and finding solutions. ■ Project administrative duties such as monthly invoicing. ■ Attendance at project meetings (boat teleconference and on-site) and responsibility for preparation of agendas and follow-up minutes and action items from meetings. + On-site meetings include as a minimum Kickoff, Pilot review (geodatabase, Parcel Fabric, LGINT designs), but also invariably will involve interim production phase face-to-face meetings to review= QA/QC errata lists, conflicts with source documents, etc. B. Source DocuEnent/Database acquisition and organization: ■ Acquire and process Fulton County LAMA and GIS tax parcel gcodatabase. ■ Develop workflow to manage parcel ID links between new City GIS geodatabases and existing Fulton County LAMA and GIS geodalabasc, taking into account technical aspects of how Fulton uses Sidwell Parcel Administrator to assign, track and manage parcel IDs. ■ Acquire and process Alpharetta and Milton planning databases and/or "other' databases and documents that incorporate tax parcel 117s, greenway descriptions, road and street rights -of -ways, subdivision boundaries, municipal boundaries, parcel and lot boundaries, building and land use codes, annexations, etc, • Acquire digital orthophoto imagery for all years that are available. ■ Acquire all plats and appropriate deeds at bath City offices. Scan and index (Tax district, Land Lot, subdivision name, Book/Page) plats that are currently hard copy only. Index more Fully those that are currently scanned. • Scan and index (see above indexing criteria) all plats from the Fulton County Clerk's Office, This will include those recorded plats within the City of Atlanta for the Atlas -Atlanta contract, but will also include all recorded plats within Alpharetta and Milton. • Research and acquire road -rights-of-way information from any available sources such as GA DOT, County and City Transportation Departments, [Utility arid Public Works, etc. C. Pilot Project: The Alpharetta RFP defines the tasks, deliverables and area of coverage for Pilot mapping within both Alpharetta and Milton. The primary goals for the Pilot experience are develop, test and validate project database designs and production mapping workflows and deliverables. The Pilot project also tests the workflow/tracking tor.QA/QC processes and reporting by errata points placed within the digital file by Atlas GIS mappers as well as points placed by City staff. One major goal vdthin the Pilot experience will be to develop and fully test/validate the interactive database linkages among the existing County/City databases with the new GIS tax parcel database developed fi•otn this project. In particular, the on-going workflow and linkage through the Sidwell Parcel Administrator for Pal -cc] IDs of Fulton county must be fully tested. Workflow steps and procedures for on-going database maintenance should also be defined and tested within the pilot experience. D. Production Mapping: AtI:A_� Geogf-aphis Data Pr oE,�a k For C i I Y 0 f A1011amt-J & Mil Ea ii G A Production mapping will follow the same database designs and workflow that leas been developed and tested within the Pilot projects. Each City will initially be divided into deliverable "blocks" of land lots that are tied to a detailed schedule for mapping. QA/QC errata reporting, delivery, review, final editing and eventual consolidation into one single geospatial dataset of all parcels within the ESRI LGIM and Parcel Fabric data model developed within the Pilot. ■ Organize all plats that fail within a given "block" for production mapping, • Generate COLO digital plots for all available parcels having metes and bounds descriptions within plats. + Map toad and street rights -of -ways precisely from all available plat, transportation project and even deed sources. This includes digital mapping of a very precise street centerline File. ■ Map COGO generated parcels first using the latest and/or most accurate digital orthophotography as a base. Retain parcel line dimensions and use the unique functionality of Parcel Fabric to document any parcel line changes that are necessary to develop geospatially continuous and topologically correct parcel and rights-of-way polygons. • Map "best fit" parcels (those which do not have available plat metes and bounds) by fitting around previously COGOed parcels and precisely mapped rights -of -ways, using land occupation lines and features interpreted from the digital orthophotography as evidence and clues to parcel boundaries. + Insert QA/QC errata points in the digital isle for follow-up and further research of problem parcels and conflicts. ■ Incorporate attribute "codes" for each newly mapped parcel that defines what source, method and precision was used to map each parcel. • Build subdivision and plat phase Boundaries as an attributed polygon incorporating and attributing all interior pare cls with the subdivision ID. • Reconcile and link newly mapped parcels to Fulton County and City CAMA and Planning databases for full attribution of parcel polygons through the Parcel ID. • Research all problem parcels void (holes) polygons that become evident from the new mapping and the reconciliation to existing CAMA and tax parcel databases. • Research all QA/QC errata points, • Deliver ArcGIS geodatabase within LGIM design for each predefined production "Block" of maps and data. ■ Perform all final edits determined from the QA/QC process and errata reporting. + Perform final reconciliation to CAMA and Fulton County geodatabase datasets after research phases. • Maintain alI new parcel activity by maintenance and update procedures during the life of the contract in order that the Final delivered dataset is up to date and current with splits/ consolidations, etc. using the Fulton county CAMA and mapping as a tri ggcr to define new parcel activity, • Consolidate all production "Blocks" into one single geospatially continuous LGIM Parcel Fabric data model database, The Parcel Fabric "start (development) date" for each parcel will be defined by the workflow and schedule for completion for each parcel. Z. Understanding of Project Requirements: Alpharetta and Milton wish to develop a new GIS dataset of accurately re -mapped parcels that resolve al of the parcel displacement and mapping errors and conflicts of The existing Fulton County geodatabase and parcel reconciliations to CAMA. Initiate and establish workflow for on-going maintenance within ESDI LGIM Parcel fabric data model. Develop a GtS database that can be used to match parcel boundaries and map/analyze zoning, land -use, greenways, rights -of -ways, acreages, parcel line dimensions, municipal boundaries and digital orthophotography. 3. Project Approach: The Atlas approach to complete this project is summarized in the above discussion. More in-depth detail is provided herein within tabbed sections: "Project Management" and "Parcel Conversion" Atht,� Guograpt !c Data PrvpC. i for C i t of alp h:;! (2t14+ PA? J talc -G 11 Project Management A key element to successful completion of any project is having experienced managers and clear lines of authority and responsibility for project management. The Atlas Team has developed a project management structure and team of technical and supervisory personnel with the skills and background experience to manage every technical and administrative aspect of this major project. Our management team structure is also geared towards providing City of Alpharetta/Milton the opportunity to play a key role in the project, as well as have significant interface with our management and technical personnel to discuss, review and analyze every major aspect of production and deliverables. The Team's project management structure is a three level approach, being: 1). Project Administration 2)_ Project Management 3). Task management Project Managers This level is led by Hays Lambert, PLS LISP, as overall Project Manager (Wilmington, NC, office). Hays has extensive GIS management experience with all of the tasks required for this entire project. This has included cadastral mapping and E-91 I address database construction for more than thirty-five (35) major County -wide cadastral inapping/conversion projects. Each of these projects involved analysis and digital conversion of thousands of GIS parcels as an integral part of the cadastral map -land records geodatabase. His resume includes having served as overall project manager for the DeKalb County GIS parcel mapping project completed by Atlas in 2013 as well as City of Marietta Parcel fabric Conversion, Cobb County utility easement mapping by CDG4 and the upcoming City of Atlanta GIS parcel re -mapping project. A nineteen year veteran of the GIS/mapping industry, Hays will provide contractual oversight and make certain that the necessary staff and equipment are in place from the project's beginning and throughout all deliverables. Hays will be responsible for the day-to-day production. management. Hays will work closely with City of Alpharetta/Milton staff by attending project progress meetings, review sessions, preparing progress reports, as well as working with the County to establish and monitor goals for this project. As a principle and co-owner of Atlas, Hays is invested in the success of our clients and staff. Hays will be assisted by Larry Kirkpatrick, PLS GISP, with overall project administration. Larry has one of the most extensive backgrounds in the GIS industry with managing tax parcel mapping and E-911 addressing projects within the eastern At}m,; Geographic r nta Pr pasa1 f,r AIpitiar+,.tta o,, Milton Gia United States. This has included more than eighty cadastral mapping/conversion projects for GIS implementation and more than Fifty E-911 address database development projects. Upwards of forty of these projects have involved parcel mapping from legal conveyances of plats and deeds. Larry will participate directly in day-to-day project management and attend the critical project kickoff meeting, the Pilot area meetings, selected.project status and report meetings, as well as all project wrap-up meetings. Full resumes for Hays and Larry are attached within the "Resume Project Organization" section of this proposal. Frank Hays Lambert, PLS GISP: President and co-owner of Atlas Geographic Data. 19 years GIS experience in County GIS trapping and database construction. BS in Geography from Appalachian State University, with concentration in GIS (1998). Professional Land Surveyor (PLS) NC and SC specifically for GIS services. GISP (Certified Geographic Information Systems Professional.). Some of the larger Parcel mapping and address point projects for GIS implementation managed by Hays in the past five years have included the following examples: ■ DeKalb County, GA: 235,000 parcels. Marietta County, GA: 34,300 parcels for Parcel fabric conversion. • Cobb County, GA: 215,404 utility easements by COGO from plats. ■ Cecil County, MD: 46,000 parcels, 45,040 address points. ■ Hyde County, NC: 7,800 parcels, 3,500 address points. All parcels from deeds, ■ Queen Anne's County, MD: 24,000 parcels, 26,000 address points. • St. Clair County, MI: 68,000 parcels ■ Crawford County, PA: 65,000 parcels. ■ McDowell County, NC: 24,000 parcels. Wicomico County, MD: 50,040 address points. • Anne Arundel County, MD: 135,000 address points. ■ Charles County, MD: 61,040 parcels, 10,000 address points. ■ Warren County, MS: 26,400 parcels. Larry Kirkpatrick, PLS GISP: Vice President/Secretary and co-owner of Atlas Geographic Data. 34 years GIS experience with County mapping and GIS implementation projects. Ten years experience with Civil Engineering design projects. BS Geological Engineering, North Carolina State University, 1974, Post graduate studies Civil Engineering (NCSU) 1979. Professional Land Surveyor (PLS) NC, SC, VA (specialty surveying for GIS and photogran-metric mapping). Atlaa Ge<;Taphic Data P s o P ^ s a' f fi r A I p h a t -, t t a rM; I t ti G A Examples of major parcel mapping, E-91 1 address point and base snapping projects for County GIS implementation managed by Larry in the past twenty-five years include: DeKalb County, GA: 235,000 parcels. • Gwinnett County, GA: 135,000 parcels by LOGO, planimetry, orthophotography & topographic contours. ■ Wake County, NC: 175,000 parcels by COGO, planimetry, orthophotography & topographic contours. • Bibb County, GA: 55,000 parcels by best fit, planimetry, orthophotography & topographic contours. • Dougherty County, GA: planimetry, orthophotography & topographic contours. ■ Fulton County, GA: Planimetry, orthophotography & topographic contours. ■ Anderson County, 5C: 88,000 parcels by COGO from deeds and plats. ■ New Hanover County, NC: 80,000 parcels by COLO of plats and Best Fit. ■ Chesterfield County, WA: 70,000 parcels by COGO of plats and Best Fit. Separate contract to GIS convert easements using a variety of sources including plats, utility maps, transportation maps, utility feature card files and deeds. • Lincoln County, MS: 25,000 parcels by COLO of plats and Best Fit. Task Managers This level of management will oversee the tasks within their area of expertise. They will be responsible for managing personnel within specific technical functions, producing task related deliverables and informing project managers of pending action itentslproblems. The task managers will also play key roles in scheduling and coordination issues. Each task manager will have a clear, specific technical mission within a certain time frame to complete each task in order that all project schedules will be met. Task managers will include: Mark Bratcher and John McMorran, PLS, G.ISP: Review and maintain project ArcGIS Geodatabase design, Parcel Fabric design and related ESRI Local Government Inforination Model (LGIM), staff training, and custom. GIS programming. Retrieval of existing databases with formatting to ArcGIS. Batch QA/QC ArcGIS data processing and reporting as well as external database linkages, reconciliations and reporting. Develop and implement a project management website to track progress, archive communications, transfer datasets for review and track all errata points from time of recognition of a probleirdissue by Atlas staff through to final resolution from back and forth communications with City staff. John was one of the early pioneers with GIS technology having started as a GIS Atic,s Geoaraphks Data Propos t for AIpharelt i x M i I ton I; A programmer for AutoTrol Technology and COMARC (Denver) in 1972. John designed and directed development of a complete PC based GIS software product (Geobased Systems, now SunGar&Understanding Systems) in the 1980s. John has concentrated on ArcINFO, ArcGIS Geodatabase, Arc SDE, Arc IMS, and ArcGIS Server programming and application development for the past twenty years. Mark is a GIS analyst and programmer at Atlas having thirteen years experience since acquiring a BS in Geography with concentration on GIS from Appalachian State University in 2003. Mark has been closely mentored by John McMorran in regards to computer systems analysis, trouble -shooting and programming. Samuel (Tre) Penegar: Serve as GIS tax parcel geodatabase development production manager. Tre has concentrated on cadastral napping land records database development projects and address point database development for E-911 CAD implementations since acquiring a SS in Geography, with concentration in GIS, from Appalachian State University in 2004. Project experience has included more than two dozen major County projects in GA, MD, MI, WV, SC and NC totaling more than 500,000 parcels. The AGD Team organization effectively utilizes both [lie technical and management talents of our team members and provides a single point of contact for the City (Project Manager — Hays Lambert). Project and task Organization Charts are provided in the "Resumes Project Organization" section to this proposal. These charts outline the specific Atlas staff members and resources that will be allocated to this City of Alpharetta/Milton project. The charts include all of the project managers and task mangers, along with identification of other staff members who will be involved in completion of each. task. The Atlas staff includes six GIS managers and parcel trappers who each have more than 30 years of experience with GIS tax parcel snapping for local government clients. An "average" GIS parcel mapping experience level of 19 years is calculated fol- the core Atlas staff of 18 GIS snappers. Included within section "Resumes Project Organization" are long -form resumes for key GIS project managers and technical analysts that will be directly involved with this City of Alpharetta/Milton project. P r it p o 2i o r A p h a r v ri i 1? 1 u n c, r. Project Management Progress Reports The Project Manager will prepare and submit progress reports that document all work that was executed during that reporting period with an accounting of the percentage of work completed to date. These reports will be submitted to City of Alpharetta/Milton prior to scheduled progress ineetings. We are suggesting that project status/discussion meetings be held on-site or at least by teleconference at least monthly. Written status reports will be submitted bi-weekly. The Atlas Team will prepare these reports in a simple, easy to read format that will include a project summary (updated project scope, schedule information, outstanding: issues and corrective actions) and a buIleted list of completed items during the current invoice period. Progress reports will be posted and saved on the project Website, as well as kept within the project digital folder for permanent documentation. This will include proposed meeting agendas, and then the follow-up actual minutes taken during meetings. We have suggested that a S to 8 month project completion schedule can be achieved by Atlas. However a total schedule on the order of la to 12 months may be more realistic taking into consideration the very poor condition of the Fulton GIS parcel geodatabase and the anticipated research and QA/QC that will be necessary to resolve numerous land records and mapping issues. A master schedule will be developed in the Project Kickoff meeting having two basic components: 1). A series of Gantt type Microsoft Project charts that are prepared with all of production tasks Outlined with time durations. 2). A narrative is Included that describes progress, any issues encountered, decisions made and any actions taken. The project narrative (and Gantt charts) will include a report of the following items, at a minimum: 1. Number of parcels compiled during the reporting period and project to date. 2. Deliveries submitted during the reporting period. 3. Meetings held, along with agendas and minutes. 4. Meetings planned in tine near term along with agendas. 5. Any issues encountered, along with decisions made and any actions taken. 6. Potential problems and issues that are envisioned and recommendations for remedial actions, 7. A re -visit to overall project goals and project mission to keep all Team members focused on the ultimate project outcome for implementation of Enterprise GIS for City of Alpharetta/Milton. Qtliis VC+Coal[ hiu Da � i Y r* P❑ , J{ f n t City c f A E p r r a r c t? Schedule Control In order for The Atlas Team to ensure schedule adherence, we will implement the following controls to monitor the tracking of the project; + Use the schedule that will be finalized based on the results of contract negotiations and the results of a Pilot Project as a guide throughout the entire project to ensure that all deadlines are met. • Our Project Manager will be responsible for monitoring project milestones and will daily supervise task managers with regards to due dates of various tasks. * Report on schedule issues to City of Alpharetta/Milton as a part of our progress reports. • Streamline the review period within the QA/QC process for City of Alpharetta/Milton by submitting highest quality deliverables on thefir�st submittal; thereby, eliminating time consuming and frustrating re -work for all involved parties. The purpose of our schedule control procedure is to coordinate all project tasks so that we can identify potential delays and set -tip measures to avoid them. Meetings and Interaction with the City GIS and Mapping Staff Communication in person with the City is paramount for proper and prompt communications of schedules, issues, deliverables, meetings, training sessions. etc. Our Project Manager and the City will coordinate a series of meetings that are required for a successful project. At a minimum., the following meetings are suggested: I.Kick-off Meeting: (typical action items — finalize miscellaneous project details, determine how the project phases will be implemented, finalize a schedule for delivery groups to the City, discuss the Pilot Project area, review project Geodatabase design in detail, identify communication links for all concerned parties, demonstrate project website and discuss any changes, etc). Due to the extent of issues to be discussed and magnitude of this project, the project Kick-off meeting could very well encompass one full day of on-site discussions. The Atlas Team will be responsible for developing an initial agenda for this meeting which is to be supplemented with input from City staff. x. Pilot Project Review Meetings: Typical action items will include: review comments on electronic data, modify design (if necessary), verify data. quality and accuracy, and rytl,s, Ge rpraphic Data 2 P "�?pQs:i I Tor Ci t of AI n h.arE_, t t Mit iIton GA review digital data within the City's system on-site as well as review project metadata. Review and make any changes to the Geodatabase, Parcel Fabric, LGIM designs based on results from the Pilot mapping. Please note that we have suggested (Schedule section) the types of development and land use to include within a Pilot for this City of Alpharet2alMilton project. The Pilot review meetings should include discussion in detail for all project snapping procedures, with particular emphasis on the following previously identified topics: ■ Mapping of newer subdivisions, with multiple phases and plats. + Mapping of older subdivisions having minimal bearings within the plats, preferably having multiple phases and plats. • Mapping of commercial properties that have irregular boundaries that are platted, and perhaps some older commercial properties that are only deeded. • Mapping of Institutional properties. • Mapping of acreage parcels, preferably some with plats and some that are to be "best fit". • Mapping of residential lots that will be "Best Fit" mapped. • Mapping of existing subdivision plats that will have COLO files developed. + Mapping of railroads with right of way. Mapping of condominiums, of various building types and layouts. • Mapping of platted irregi.ilar road right of ways, such as interstates, major thoroughfares, etc. + Mapping of townhouse communities, both single level and multi level. ■ Handling County parcel numbers for parcels with County inset maps. • Mapping of downtown urban districts. • Mapping of lots having hydrographic features coincident as property Iines. • Mapping areas with major cross country easements, such as railroads, power transmission or gas line corridors. Mapping tots and properly interpreting parcel numbers where land lot lines cross through numerous properties. + Mapping areas currently mapped only at Land Lot scale of 1 "=244'. + Mapping areas mapped with multiple scales of County inset maps and plats that are contiguous to each other. • Mapping and completion of lots and parcels having known conflicts, gaps, and/or overlaps with lot -parcel boundaries. Due to the extent of issues to be discussed, the Pilot review meeting could very well encompass two full days of on-site discussions. The Atlas Tearn will be responsible for developing an initial agenda for this meeting which is to be supplemented with input AtMa, Gr:ographir. Data 3 P r❑ p ,; i f C3 r C 1 t y o f A I p h a r !: 1 t �i 1.hl 1 ton G A from City staff. 3. Monthly on-site Status Meetings: The Atlas Team will manage this project from our Wilmington, NC corporate office; however, due to the extensive `other" GIS projects we have underway in the Atlanta region concurrently, then our staff are in the area quite frequently. Thus, our Project Administration, Project Management, and even Task Management staff will be locally available for working within the Alpharetta/Milton area on a frequent and regular basis. We suggest that the Project Team (City selected staff members and Altas Team project managers) have monthly on-site status and discussion meetings, either on-site or at least by teleconference. These will probably start out as full day or half day meetings, which may become more routine as project technical issues are encountered and resolved over time. The Atlas Teatn will be responsible for developing an initial agenda for these monthly meetings, which is to be supplemented with input from City staff. 4. Project Wrap-up Meeting: Typical action items: retire/resolve any outstanding issues, discuss additional implementations, discuss details of ongoing development of a full Enterprise GIS within the City now that the cadastral dataset is available, discuss development and hardware/software hosting of a public and department access GIS website, on-going database maintenance workflow, etc. Project Internet Site The internet represents the ideal method to provide direct and ready access to project status and reports. Further, a properly prepared project website with internal, secure and direct links to an ftp site can represent an excellent means to quickly transmit medium - large datasets for review, edit, etc. A secure, dedicated project webpage can be a particularly important project management tool for this City of Alpharetta/Milton project in consideration of the large quantity of individual deliverables that must be tracked on an individual "block" and task basis. The Atlas Team will develop, implement and host this project website in such a manner that every major task is accessible on an individual neap area basis, Graphic and database summaries will be weekly/daily updated for an "Executive Sutnmmy" level report of project status. Further, the website will be maintained to the detail level of each map area's status by task within a database that has a graphics report link (basic ArcView capability). In this manner, any of the project stakeholders may access a variety of project reports at leisure (2417). These project reports may include continuously updated "Gantt -Type" charts of each individual City contract schedule (by task) with a direct comparison to actual progress to -date. In this manner, the City Council members, the City Department heads etc., may access and download an on-going project status summary, while the details of every individual snap area status is available to City staff for planning of their internal responsibilities of Atlas Geographic Ll.m 4 r<]qa 1a f0r t, rt y 0f ill pha F0tt:i & .„ i ki;i7 GA product review, QC checking, approval, acceptance, etc. These pre -designed graphics/database reports will be prepared for all feature classes and features for each snap and major task that is a part of the project. The website also provides a secure and ideal means for permanent documentation of correspondence among all project stakeholders. AMM, Geographic Data 5 P: 0 {J '. a I r G I C i; 'r i! 3 A i P h ;: r 07 t I: a Via'! i I i o n G "� Cadastral Coinversinn Services for City of Alpharetta & ivfiErQn GA Atlas Technical Approach Introduction Atlas Geographic Data (AGD) staff has previously provided every service and product that is required by City of Alpharetta/Milton for this contract to numerous prior county digital mapping projects. Of particular note, we have recently completed tax parcel conversion for DeKalb County, GA, Lincoln County, MS, Wetzel County, WV, Hardy County, WV, Cabell County, WV and Marion County, SC. Current projects underway include City of Atlanta, GA and Wayne County WV. These projects involved these same basic specifications for delivery of an ArcGIS based tax parcel geodatabase linked to CAMA data and developed by a combination of COGO mapping from plats and "Best Fit" for remaining parcels. Each of these latter projects are being delivered as SSRI LGIM Parcel fabric data model datasets. Tax parcel map development is accomplished by Atlas Geographic Data by using "the best sources first". The "initial" source materials to be used for map compilation will likely be road Rights of Ways from survey plats, GA DOT maps/plans, transportation boundary surveys, Public Works plans and documents, etc. The Cities of Alpharetta and Milton have a significant number of subdivisions, most of which are relatively new and will be platted with precise bearings and distances for all lots. The Cities also have a few "older" subdivisions for which the original plats only have bearings on the subdivision boundary and interior lots are shown only with lot line length (Dimension). Our proposal has been prepared on the assumption that we will re -map the vast majority of these subdivisions by COGO methods using the plats that have been recorded within the Fulton County Clerk's office as well as the plats that the Department of Planning within the Cities has organized., scanned and geo-referenced. The "older" platted subdivisions will include digital re -mapping of interior lots by parcel line scaling from existing plats that provide dimensioning of lots and roads, but generally do not include bearings. The City of Alpharetta/Milton orthophoto land base is a precisely scaling digital orthophoto base map with a six inch pixel resolution with selected feature digital planimetrics that was acquired by the City, the County or ARC as a direct contract in in multiple years of 2012 through 2017. This resolution is generally assumed to be rated at an approximate scale of 1"=50' or 1'=100'. Atlas will utilize the most current and most precise scale digital imagery for all parcel mapping and QA/QC. On the basis of our past experience with the Fulton County tax maps, we anticipate a wide range of initial fit from the existing maps to the new digital orthophoto land base. It is not uncommon to find entire blocks of parcels and road Rights of Ways that are as much as 50 to 100 feet displaced from their apparent correct location. Therefore, we Atlas Geag; a 'a Z Data ry rc f;osa? for City of Ai pi €r ret[a & pak•a i Cadastral Conversion Services for City of Alpharetta & Milton uA Atlas have included both Coordinate Geometry COGO mapping as well as "Best Fit" rectification procedures within our tax parcel conversion/reposition process to achieve a suitable and logical "fit" of the final digital parcel data to the digital orthophoto basemap. Platted subdivisions will be the first lots mapped into the file by COGO from the metes and bounds survey and design information of the recorded plats. This process will retain the parcel line dimensions as annotation from the COGO file. These dimensions will be directly compared on a one-to-one basis to those that are currently shown on the County's tax parcel boundary maps. Errata points will be placed where the Atlas QA/QC team and City staff may need to review/research any major differences. PIatted lots -parcels that have been developed by lot line scaling and dimensioning will the next parcels mapped. Then the remaining lot boundaries will be digitally converted from the existing GIS digital data, with each parcel evaluated and adjusted to "fit" the land occupation lines interpreted from the Orthoimagery, all the while keeping the location, geometry and configuration as represented on the existing maps. A proper fit of lot boundary linework to orthophoto imagery and land use occupation features will be achieved by ArcGIS experienced cadastral mappers using ArcGIS version 10.4 within a Geodatabase format. Adherence to a strict ArcGIS Geodatabase design will ensure that all final data has the integrity and topology for the full GIS capability of queries, sorts and applications anticipated for the City of Alpharetta/Mi I ton's wide use of the dataset. Parcel compilation will be accomplished to comply with all the rules and basic design of the ESRI Parcel Fabric data model in compliance with the SSRI Local Government Information Model (LGIM). All mapping and digital conversion of lots and parcels by Atlas Geographic Data will be accomplished by experienced cadastral mapping staff. In this manner, City of AIpharetta/Milton can expect that the quality of the tax maps will be significantly improved by ourprocesses, and the digital data will have highest quality spatial topology, attribution, annotation and mathematical integrity. Lot and parcel polygon attribute data is to be derived from the Fulton County Tyler Integrated Assessment Systems {IAS} CAMA database. This is to be supplemented by information from the City's in-house planning and "other" databases that may contain Parcel IDs (such as utility databases, etc.). The main "links" between the new digital GIS lot data and the comprehensive Oracle based IAS system will be the Tax Parcel Identification Number and the fourteen to sixteen digit PARiD number. This is a map number based, sequential numbering system, which has been maintained in the same basic format and schema within the existing tax maps as within the records of the IAS data. This number incorporates the Land Lot; thereby making sorting and QA/QC Atlas Geographic data P r cpflsai F0; City of Ai uh arC L(Zt $ Mi! GA page " C:adastrai C;onversiar. Services for City of Alpharetta & I'Vliitori GA Atlas processes more efficient and complete. It is been our experience with this database that parcels are sometimes not fully "combined" under one tax ID number on tax maps for single or common ownership (except where land hooked across road and rail rights -of - ways). This rule is even applied in mapping of parcels that are combined by purchase of adjacent properties and are physically contiguous. However, multiple parcels may be reflected within single records of the IAS database. The Sidwell Parcel Administrator- software dministratorsoftware module is used by Fulton County to track, manage and assign Parcel numbers as a shell program to the ArcGIS geodatabase. Therefore, we anticipate instances and issues of "many -to -ane and one -to -many" in linking Parcel IDs of mapped tax parcels to the records of the IAS database. This has not been an uncommon issue in many of our past projects. Atlas cadastral mapping staff are generally able to research and reconcile these types of issues; however, please note that errata reports to the City will include all such instances that are encountered in order that City staff can verify that we have properly interpreted the maps and digital records. Errata reports will also include all lots which are found on the maps, but cannot readily be confirmed within the IAS database. Likewise, Atlas errata reporting will also include all records of real property from the IAS database for which a mapped lot or parcel is not found. It is our understanding that City staff may assist with research into some of the more perplexing of these issues; however, it is the responsibility of Atlas to provide errata reports that are clear and precise, and to provide these reports on a regular basis with each delivered block of maps (i.e. do not wait until the project end to report and research these issues, rather perform this task during the full extent of the contract production period). Lot Boundary mapping by COGO LOGO mapping represents the most precise and comprehensive method to develop new lot parcel boundary maps. A significant majority of existing issues with tax parcel mapping for City of Alpharetta/Milton will be resolved by this procedure. ArcGIS provides the ability to treat a COLO file of single or multiple lots as an "entity". This means that Atlas cadastral mapping staff can move and rotate the "entity" around in space anywhere above the raster and vector images of the orthophoto base map. This freedom of movement provides the ability to place the entity (LOGO file) anywhere that the operator selects. Experienced cadastral mappers first align and evaluate the fit of the COLO entity to the measured Rights -of -Ways relative to the street centerline. Other features, such as hydrographic features, adjacent parcels, land occupation features, etc. are "clues" as to the correct placement of the COLO entity. Many plats include a traverse of bearings and distances from a sometimes obvious and permanent origin point back to a "point of beginning" within the COGO boundary. These traverse origin points are sometimes features such as street Point of Intersection (PI), corner points of Rights of Way at intersections, geodetic or property corner monuments, etc. Wherever these can be precisely located within the orthophotography, then, this traverse is used to precisely Atlas Geographic, Da! - P r o p o s a I foo City of Ai p haretta & Milton G.A Page 3 Cadasiral Conversion Services for Cite of Alpttiaretta & Milton GA Atlas locate and place the COGO file. After placement, the COGO file is edited to precisely adjoin adjacent parcels, features, etc. All such minor edits are accomplished taking into full account the source from which each lot or parcel has been mapped. For example, if there is an issue of a minor gap, overlap, line extension or line rotation between a lot that has been placed by COLO (from a COLO file that closed suitably) next to a lot that was mapped by "Best Fit", or a COLO file that had issues with closure, then the final lot boundary lines will generally be developed by snapping and coincidence with the closed COLO lot (unless there is compelling evidence to the contrary). These judgmental decisions on the part of experienced Atlas cadastral mappers generally go back to the original statement of "map the hest informatioir first'. The unique data editing -tracking functionality within ESRI Parcel Fabric will be used to document and "time" all of these edits that are accomplished beyond a strict interpretation of the COLO data in order to achieve a geospatially continuous and topologically structured tax parcel dataset. Lot Boundary Conversion using a "Best Fit" methodology This represents the most efficient method to achieve spatially continuous and topologically structured GIS cadastral data that is rectified to fit to the City's digital orthophotography. By this procedure, lot boundary lines will be re -constructed by Atlas staff to fit the orthophoto base map imagery on an individual lot basis. This will be accomplished strictly by Atlas cadastral mapping staff that are also experienced with parcel compilation from deeds and plats. Lot boundary lines will be placed using the following criteria: • The existing Fulton County GIS tax parcel data incorporates a significant quantity of parcel line location problems and issues relative to aerial photography visually interpreted features. Atlas "Best -Fit" methodology will utilize aerial photo and any available lot line dimensions (lengths) to recreate geometry and transfer lot boundary lines from the existing maps to the new orthophoto base. • City of Alpharetta/Milton has high quality six inch pixel color digital orthophotography. Lot Boundary line locations may be easily interpreted for a great many lots through a combination of occupation and land use lines from the imagery in conjunction with the prior COLO mapped lot lines. Having road Rights -of -Ways precisely mapped will greatly aid in best fitting lots in an accurate manner. Further, having all lots that have been mapped by COGO already in the file prior to "Best Fit" mapping will be a tremendous asset towards getting the lot boundaries for even "Best Fit" lots mapped accurately. Atlas Geographic Data PraP0Sai lar City of A;pirta -etta & Mie ton GA Paye 4 Cadastral Conversiu'i Services for City of Aipharetia & Milton GA Atlas • Another source that can enhance the quality and precision of the "Best Fit" method of lot Boundary mapping is represented by older subdivision and City plats that have been compiled over the years for a variety of reasons, such as street paving, utility construction, planning, annexations, etc. From these older plats, Atlas will initially construct a grid or "base" of original lot lines by scaling and fitting these old plats onto the fabric of the land, streams and rivers. Of particular note, these old subdivision and City plats sometimes even include annotated street right of way widths. The older sections of towns and cities do not seem to have a great many property survey plats (most parcels are described by deeds, not plats), so this "base" of original lot lines can sometimes be an invaluable source to "Best Fit' (in conjunction with land occupation features) many older subdivision and City lots. Lot configurations are now sometimes quite different after many years of splits and combinations as shown on the current maps. Thus editing of lots placed by this procedure must carefully take into account the "current" lot boundaries that have evolved after many years of splits and combinations. • Atlas cadastral mapping staff does not use trace digitizing and wholesale data rubber -sheeting for direct digitizing of tax parcel and lots from maps. Rather, our GIS cadastral mapping staff interactively transfer parcel lines and use the geometry information from the original document to "fit" lots individually, or in small blocks that have a ready and apparent acceptable "tit". It has been our experience that wholesale rubber sheeting methods are not appropriate for digital conversion of lots and tax parcels. One major goal for a City ,Parcel conversion project is to actually improve the accuracy and precision of the lot boundary linework as a function of the conversion task. For example, rectilinear lots should be converted as rectilinear polygons, parallel lines should be converted parallel, etc. Rubber sheeting algorithms do not retain these geometric relationships and often create significant internal problems as a consequence of pulling perimeter boundary points to a specific location. The "Best Fit" method used by Atlas staff will significantly improve the precision and spatial fit of lots as a consequence of the conversion process. The digital mapping and conversion procedures by Atlas will involve a digital linkage of all mapped parcels to the tabular IAS LAMA databases. Thus, a one-to-one relationship will be achieved, thereby accessing all of the tax database and attribute data that may be "keyed" through the lot (City) tax parcel (County) ID. As previously discussed, Atlas staff will provide clear and concise errata reports for all instances of "one -to -many" in linking tax parcel map data to Tyler IAS and city database records. The errata reports Atlas Geographic Data Proposal for City of Alphareita & Milton GA Page 5 Gadastrai Conversion Services for City of Alpharetta & Milton GA Atlas will also include all records from the maps and the IAS database that do not have an apparent "link". A generalized digital database design within ArcGIS Gcodatabase and Parcel fabric (taking into account LGIM) already exists at Atlas for projects of this nature. An example ArcGIS database and Parcel Fabric design that we used for DeKalb County, GA (and will likely use for City of Atlanta re -mapping) tax parcel mapping will be presented to City staff as an initial template from which to develop designs more aligned to the City's needs. This has evolved within our organization from the thousands of tax maps, hundreds of county cadastral mapping/conversion projects and millions of parcels earlier completed by our senior staff. This database design has been developed to meet all the expected criteria of the Alpharetta/Milton region and Tyler LAMA cadastral mapping content and standards. Atlas will prepare a custom detailed database design specifically for the needs of City of Alpharetta/Milton using these existing documents as an initial draft. Digital data will be structured such that all unique features will be uniquely coded. Our database design will incorporate appropriate polygon, line, point, and annotation feature classes for individual lots. Data capture techniques will be used to ensure that road name text is separately coded from parcel numbers, lot numbers, addresses and parcel line dimensions, etc. Road Rights -of -Ways must be feature coded as both property line and Right -of -Way lines. Select lot lines may also be jurisdictional lines and need to be extracted and separately feature coded, etc. Subdivision boundaries and phases must be developed as attributed closed polygon "regions". Proper feature coding of all data is crucial for the long term operation of the data sets within GIS to have the flexibility to accomplish the many queries, sorts and applications that will likely be asked of the data set. This database design will be based upon the most recent and available version of ArcGIS Geodatabase also formatted to operate within an AreServer environment. Digital conversion by Atlas will be accomplished such that all features on the source Fulton County GIS tax parcel boundary maps will be captured. Our procedures at this time will be to be sure that all features from the source maps are included within the geodatabase; however, we anticipate that a significant number of lot line dimensions may be changed due to finding more accurate dimensions from plat sources. Cartographic presentation will be greatly improved by this digitizing process due to consistent centering of text, parcel number placement, text rotations, etc. Atlas conversion operators will evaluate parcel line placement and any changes that need to be accomplished as an integral part of the digital conversion process, using "occupation and land use" features interpreted from the new digital orthophoto imagery. This will generally be accomplished on a parcel by parcel basis, rather than using rubber sheeting or elastic body algorithms. En -masse data shifts may be used where a minor linear shift is apparent for a correct fit of parcels to orthophoto imagery. Atlas conversion staff are AR Ik s Geographic Oata Proposal ?Jr City of Alpharetta a NIilton t3 F'aGe 6 C;adastrai Converslor Services for City of Alpharetta & Miltoji CA Atlas all experienced tax mappers from prior deed/plat mapping projects. Thus, Atlas staff members have the background and experience with land records issues to properly evaluate lot line placement relative to adjacent lots and parcels and land use/occupation lines that are apparent from the orthophotos. Atlas QA/QC processes will include detailed review of all final data by separate cadastral mappers before blocks of data are prepared and sent to the City for review. A Pilot project will be conducted prior to initiating production re -mapping and GIS conversion. This Pilot will test our procedures and the project database designs, and incorporate the City staff's input and expectations. We anticipate that some changes will be required after the Pilot experience and evaluation of a detailed database design. A digital file (ArcGIS) per existing Land Lot map is sent to the City for the review, QA/QC and approval processes by the City. This submittal includes initial ArcGIS data that is structured according to the project database design and tiled according to the hardcopy tax map index. Atlas staff will work with City staff to set up digital review processes using existing ArcGIS systems. This will enable City staff to overlay the new GIS parcel data to the orthophotography for a more efficient and extensive on-site review. Reports of lot and parcel numbers, acreages, errata, etc., are also included within the data delivery. Map files are sent in full batches of the `Blocks" determined from the project Land Lot and Tax District layout and are shipped typically on a monthly basis. The City is asked to review the maps, data and errata and insert "errata" point file notes within the digital data. This is also an excellent opportunity for Atlas to research and insert any recent splits, or for the City to attach documents for splits in order that Atlas staff may incorporate these most recent lots and parcels into the final edit process. Upon receipt of the City's review, Atlas operators will digitally insert the edits and any new lot and parcel splits indicated. Final data will be processed and prepared for delivery. Shipments of final data and maps will also be made on the basis of the original "Block" boundaries established for management of the project by Land Lot and Tax District and product flow. One other aspect of lot boundary digital conversion for City of Alpharetta/MiIton warrants discussion. An assessed acreage and/or a street frontage dimension is shown for some larger lots and acreage parcels on the maps and within the IAS tax system data. Atlas will prepare an acreage and/or frontage distance divergence report for all larger lots and parcels that are digitized. This will include the "assessed" acreage (that will be extracted from the IAS data), the acreage calculated by ArcGIS (polygon acreage), and any acreage currently shown on the existing source map. The same criteria of divergence reporting may be accomplished for street frontage dimension. These acreage- frontage dimension reports will be delivered on a regular Atlas Geographic Data C i t V a Aa ph a r e t t a S hliIton C A Page 7 Cadastral Conversion Services fpr City of Npharetta 9. Milton G,. Atlas basis along with delivery of initial data, as well as a delivery with final data. The City staff can then evaluate how best to utilize this acreage and street frontage reporting. Roads and Streets The existing Parcel Boundary maps generally have road rights of ways drafted as reasonably parallel lines for those which are of "regular" width. However, the actual ROW width is not annotated and is certainly not sufficiently consistent or accurate to detennine ROW width by scaling. The Fulton County GIS data does not indicate street ROW width. Irregular rights of ways that are platted have generally been drafted to represent the generalized location and configuration. The transportation network for the City of Alpharetta/Milton is to be represented as road rights of ways (ROW) that are constructed as polygons that are buffered to a consistent and mathematically correct width and are cut (ended as polygons) at Land Lot and Tax District boundaries. Consistent width road rights of ways will generally be constructed by buffering from the centerline file to achieve a precise and consistent width. Line work will be "smoothed" after initial conversion keeping intact the basic geometry and precise width. We anticipate that many of the irregular width rights of ways will need to be converted direct or by COGO from copies of the original Ga DOT or survey plats. Existing survey plats from the Fulton County Clerk's office will be used to the most reasonable extent to accurately map and digitize road and street Rights of Ways. These will be supplemented by GA DOT plans, transportation survey boundary data, Public works maps and documents, etc. Road rights of ways are one of the basic and most important reference features for cadastral mapping and/or conversion of lots and parcels; thus, it is critical to get this feature as accurate as feasible within the GIS map data. Atlas proposes that our staff research the Right of Way width or configuration for all roads prior to digital conversion in any Land Lot or area. Discussions of road Right of Way width will certainly be a part of the on-site project kickoff meeting as well as the Pilot review meeting. Atlas Geographic Data {proposal for Cite of Alpharetta & IA iltc ri GA pace Z? :fi �.. ...i .�'f: ..,�. - .e... ... Fl �.. '. �_;� f':7 .i .i.3 .'Y 1':�IE Quality Control Quality Control is accomplished by the Atlas Team as a multi step process, with QC incorporated at strategic steps within the workflow. Digital operators utilize a number of specially prepared programs. to check for items such as feature coding, duplication of data, overshoots, undershoots, etc., as the data is captured. After initial capture, a separate ArcGIS operator reviews each map file and runs batch programs to check for data integrity, topological structure, proper attribution, overall cleanliness, etc. An on- line digital edit is then accomplished for each map to correct all data conflicts and problems shown by the ArcGIS QC and processing programs. This edit includes a complete edge match of all digital data on each map against all digital data on adjacent maps (land lot to land lot and inset maps at all scales) to ensure a clean and spatially continuous City-wide data set, without internal interruptions or mismatches along map file boundaries. Total Quality Control for tedious database development, such as lot and parcel datasets, must be an integral part of every task and step, and insist be an attitude/expectation from company management for every employee and task in the loop of production. Senior members of the Atlas Team have all had experiences with hoth larger, bottom -line -driven corporate structures, as well as smaller specialized companies wherein quality work and client service are the main emphasis. The senior staff and partners within our Team have all chosen the latter career path. This involves investing extra time and effort into the assurance that every project is completed to the best of our ability, and within 100% of the project specifications and client expectation. Further, this involves making the extra effort to keep our client and our internal staff members fully inforined, involved and engaged towards a clearly stated goat of superior project quality. Our Team has developed a considerable library of interactive cadastral mapping ArcGIS tools to check, analyze, Flag and/or correct digital line work and attributes "on -the -fly" as digital conversion is conducted. These Quality Control programs ensure that topologically structured files are developed, with precise mathematical intersects, without undue internal data points, and totally devoid of undershoots, gaps, overshoots, dangles, etc. All of these programs will be delivered to the City of Alpharetta/Milton within the scope of our services. Specific Quality Control checks that are incorporated into our production flow include: 1. The line work is digital captured and/or edited in such a manner that all adjacent map features are interactively edge matched as an integral part of the data capture/editing process. This is accomplished by displaying all Ath—,, vcographi:: Data P F op 15:31 f C �t r, i Alp nn rr.•:ta r, M t1 t❑, r, N surrounding finished neap data while each new map set is being compiled. to this manner, we are assured of achieving a spatially continuous, topologically structured data set, City-wide. A separate QC step is accomplished for the "line work" and lot -parcel number file developed in the preceding steps. This is accomplished by a separate GIS operator who displays each data set against the orthophotolplanimetric backdrop, and who checks off that all line work is included against a raster image of original source documents. This QC check includes checking for digital continuity and "cleanliness" as well as ascertaining that the final line work is correctly positioned, curved lines are correctly splined, etc. This QC check also researches for lot -parcel number link -ups to the tax parcel Fulton County Tyler Systems CAMA Integrated Assessment Systems database. Our standard process of "hot linking" the appropriate scanned and indexed source document to each subdivision is a major benefit in this secondary QA/QC step, as this provides the operator with a single click direct access to this critical item. Please note that this capability will also be a tremendous asset for the City of Alpharetta/Milton GIS staff in their QA/QC review of our work. 3. Finished and QC checked linework files are processed for text annotation data entry for all required feature attributes. Text annotation is to be controlled by the project digital database design. In close -fit areas, leader lines are to be utilized to enter text, as necessary. This text placement is to be accomplished to achieve a cartographically pleasing and correct map. Our Team has developed a number of programs to interactively place text, which set seed points at the center of lines, specific distances from lines, always reading left to right, etc. These will be used for initial text annotation entry. Operators will thea relocate, resize, or leader line text in crowded or overwritten areas to achieve the final result of a cartographic presentation map. The ERRATA fife far each snap will he used to "flag"problents, questions and exceptions to the project design. Lot -parcel line legallsurvey dimensions will be shown fully where they have been entered by COGO from the plat and deed sources. Parcels mapped by a Best Fit methodology will include all lot -parcel line dimensions as shown on the existing Fulton County maps, or a calculated (GIS scaled) dimension. All miscellaneous text such as landmark feature naives, owner names, etc., will be transferred and included as found on the source documents. This includes situs addresses, subdivision lot numbers, building numbers and unit numbers in condominium, apartment and townholne communities, etc. Atfa,� Geographic Gala P r r? ps: _, .i l Tyr C i t y o f AI p h a r t ::.a F.7 1! c n G A .-..�.. �;i!r;: j': .. �:I":. ..� .... ._�i�: �-.�: .. .... �..� -.. .`ll�- i. ;i�I�: �?c-1 !�x 1•: i:l�..l 4. A separate QC is run against each file after text entry to check -off that all text has been correctly entered, is positioned correctly, is properly feature coded, etc. This QC check literally checks every piece of text and every attribute against the original source documents. An in-depth review of how well line work "fits" the new digital imagery is accomplished on-line with the digital data sets overlaid to digital imagery and planimetry. The enclosed Organization Charts within the "Resume Project Organization" section provides a description of how the Atlas Team is organized for each of the major tasks and deliverables that we have identified for this project. Graphic Organization Charts are included for each of these major tasks that include the specific Team members who will be performing Quality Control reviews of maps and data. For the parcel geodatabase, this includes: ■ Hays Lambert, PLS, LISP - Atlas designated Project Manager who is ultimately responsible for all deliverables. • Tre Penegar - Atlas designated Task Manager (TM) for all lot boundary re - mapping, conversion and GIS feature compilation. + Mark Bratcher - Atlas GIS programmer designated Task Manager for all external database retrieval, formatting and ArcG1S linkages and reconciliations. Perhaps the single most critical component for Quality Control by the Atlas Team is accomplished during the parcel re -mapping, conversion and compilation. All GIS mappers and operators use a standard procedure for errata reporting of issues and concerns. This involves first placing a "flag point" at the location of the parcel, the line, the address, or the point in the file which is problematic. This flag point is an attachment point to an attribute errata database that has two components: 1. Standardized terms and data fields that are prepared to describe the most commonly encountered issues. This is an assemblage of predesigned descriptors that all GIS and mapping staff have familiarity with and use on a regular basis. The standardization of the most common issues helps to clearly convey problems and provides an efficient point and click method to attribute the flag point. One goal of standardizing the descriptors is to make it easy for operators to develop Atka:, vC��rapFx� E?c!t_� r o p a s I i s) r C: i t/ o f is i p ti . i r r: ? t <:" 1 1! c� A G M flag points; thereby, giving them an incentive to frilly populate a file with all issues encountered. 2. A note field is provided wherein the operator enters a narrative description for the flag point issue. These flag points are then studied and reviewed by the project management and production mangers as a critical part of their Quality Control task. Again, also having single click access to the source document from which each parcel was compiled is a significant asset for this review. Some portion of the issues can be resolved by these individuals based on their extensive experience level with parcel compilation. Those flag points which do not have apparent resolution are retained in the file for the next level of Quality Control review by senior project management. Those flag points that cannot be resolved in this. level of QA/QC are then retained in the Geodatabase file that is delivered to the City for review. Again, the entire errata report and the scanned image of the source document are included in this delivery. One of the data fields in the standardized errata report database is exclusively reserved for the City staff response. A major project efficiency and convenience is achieved by this method for everyone involved, in that, when discussing any specific problem or issue, the City staff member and the Atlas Team member need only to be online and click on the flag point to be "on the same page" in the discussion. Further, the flag point database is an ideal penna.nent documentation of problems encountered with compilation and the measures that were taken to resolve them. This flag point errata database procedure will be demonstrated by our staff in the project kickoff meeting and will certainly be customized in the pilot review process to meet the unique issues of parcel boundary gapping and conversion for this City of Alpharetta/Milton project. Atlas Geographic• Data P r n pr, s, l far C ity of Alp h a r e t to & 9 i l t o r. GA City of Alpharetta, GA RFP 4 17-111, Cadastrar Conversion SerVfces City of Alpharetta Disclosure Farm and Certificate of Nan -Collusion DISCLOSURE F and CERTIFICATE OF NON -CO 11S1faN Offeror must Wsctose any possme ountid of tntarest with any City of Aipharetta (City) elected af5:ial andfor employee and if a knovm relationship a4sts between any primp al or ALPHARETTA employao of yow eorporahan, firm, team, orgaruzatmn, or person and any City clected _... .. offdal ah"?or employee Rehtionsn:p may consist of linena al. personal, or fa may reWimns ... or may be m [he form Cf campa:gr) G]fltribution5 to elected oritaws If. to ymr knoKSadge, no relattonsho exsts thn shall ba 5t2led in your response FaRtae to dSdOSa such a relatlonslip (or fack thereof) may result in response being dedred nrn-Yespo:3siw_ and "ll not be cansidered fudher if already awarded, may result in aancefttion of a purchase andfor contract as a remit of your response Check one of [he foVowng, as it applies to your f•.rrn and oris request Use addk]orlal forms of needed f� No known relationship wrists If this box checked. skip to signalwo afxi firm erfa makion al bcl7t:m dr (h, C] Ref ationship does exist if this box checked, rnckd- rhe name and ppsiipr dine CAY Cf£rclaf to whom 8 carrpaigoccrilTibution was made er o6im6emp�ayee r&Uf onsh3p Ilse a separate form rrr each ofjiral to wlio f a C=rfCidioi t— been mad. "khm ti. ❑a1 tom 193 --- f.11 -Waj— f'FA—Ade— .raf�Iw.N..r Flatted Cl StlaI name and pu5iticn Amam6Na'ue of Corxriiwwn: halt and dascrpten of CanpntnAon: List ether Rs3atomhip Type and rA ma of CYy Exnployo.NCfFcrat Sy%lMngthis if: ,IMdifythat • As an of:cer of this farm, or per the attached letter of authanzation, I ain Wy authorized to certify the information Provided herein is accurate and true, and my firm shall comply ,5th all State and Federal Equal Opportunity and Non- Oiswre,mat;on requlremenl s a nd candit: ons of emplaym en • That the Fmi-s respanss :s made kWthout pricy understanding, agreement, ar connection vmh any cdrparalmri, firm, 'ean, orgaria&rm, or person subm3l1Jrva a response for the sme materials, supp3e5, equipment, oppotu:nity, or sennces and is in of respects talc and without cellusicn or fraud Aly firm understands and agrees that bid -!proposal cdiumn is a tidafion of state and federal law and can resin in fines, prison sentences, and dull dams ge avrards; and . Fhat the provision, of the Offclal Cede of Georgia Annotated. Sections 45-16.20 et Ce q. have not been violated and wa .not be vldeted in any respect O.C.G.A 45-10-20 through 455-14.28 pnrr Ide that it is unlawhil for a Sate (CftA employee to transact busmess wth the agars -y by which that person is employed far himself, on behalf of a business -M 3vhlch the employee or hWher spouse or dependents has a substantial interest. or on behaY of anyone as agent, broker dialer. or represmrtatnre. Transaelmg tusiness in defined as s0ing real properly, personal property, or cervixes, or pu rchasmq surplus real or personsl prep erty Firms Full t.e l Nem' Atlas Geographic data, Inc. ,FL✓=AS,E TyF'£ OR PRfYn Proted Name and Tdte afparmn Larry E Kirkpatrick, PLS, Secretary/Partner/VP vat. June 12, 2017 FMI't Mdrsxs 215 Racine Drive, Suite 201, Wilmington, NC 28403 Cvr�'+lds Email Addrass. I l:i rl:patrick@ atla sgendata.com Mlivfcrrn rnud be camW'ared0 d:grRirery, s7terrt7ribe brms autinnzed sgwr and Atumed r.:dh yVnrnivporrzo 0 order f-5- the resoonae ro be Ob2fue.fcrcgrx;idgratgn. Page: 32 of 51 City of Alpharetta, GA RFP # 17-111. Cadastral Conversion Services Affidavit Verifying Contractor Participation in Federal Work Authorization Program (E-Verify/1-9) ............... -..-........ _ .. _ _.. _ 1 C1Trofi f 3� AFFIDAVIT VERIFYING CONTRACTOR ARRTHZAERO�ORKIA PHARETTA AORITONPGRA GEOIGIA By execuhrc;7 fts afrdamt, the ur4e.-,4_Ved comraetcr varixes tts compliance with O.C.G.A 5 13.10.91, statsng affirmatively that the :ndwidaal. ffm or corpp,'ation viF;ch is er:gaged in the physical peronnance of swvicss on be.''alf of the City of Alpharetta IGA] has registered wih is a.;thcr,zcd to use and uses the fedora' vicrk aulhorrzatat, Frcorsm commonly kncwn as E-Venfy, er any subsNgtueni rep'acemen! Program. In accordarc& w0h! w apFi-cable pr4V'.9.V-%ant dead; nes estabt!shed 3m O_C-G A a 13.17-91 Furthermore, the urders!q ted ccrtractcr ACI catiimue to u22" the fed NMI siert auttorizatm program thra:rjha4j3 the contract pentad and the unde,y dre -J contractor will contract tot Me physical perrarmanse of mvicus rn satisil ctrorl of s ch cantract pn!y rnth ❑ b ontracto s V&D present an affrdnOt to the ccrtraclor mth the FnfarmaLon required by 0 C.G A 3'13-10-91Ibj- aZr"raison hareby auesm that its fedora. work ath-nzat,rr uanr;dertihcatiori rrjmber and date of autha rrxah o:t are ds fdlua;s. 274980 rederal'!•FcfK A tKan2zllon {F -Vet f�; Use- Idew rPcaiicrn A1r November 11, 2009 Date of AuthorizOun l Atlas Geographic Data, Inc- j [lama of Centra -'tor Alpharetta-Cadastral Conversion Services -RFP: 17-111 y"lame of Prge-. 1 he: ehy cecfare under perwity or perjury tical she foregoing e; true and correct. E ecu n ]une 12 2312 ,Wilmington i-'yY. NC (state) ------ -12 S;gnalure of Acrthotized Officer or Agent Larry E Kirkpatrick, PLS, Secretary/Partner/VP Pi:ked itil rne and TWe of Aulhoraed ❑Mcer or Agent StJB C&R'A S EFORE ME Ora THIS THE 1� OAY OF 3t71�, NOTARY PUBLIC !.1y emm,�>san Expires. �y FLAIL ROUSE --' Notary Pubilc Nets Nznflvar cotrnly North Carolina l,7y Cori rt155iQn Expires Sep 25, 2017 Page: 33 of 31 City ofAlpharelta. GR RFP # 17-771, Cadastral Conversion Services Request for Taxpayer Identification Number and Certification W-9 ••' Request for Taxpayer Give Femr to tjro "'� ' Identification Number and Certification equester. 06 not ism: `: •i i �:.. ':� �� cord ro ff>c IRS Atlas Geographic Data, Inc. .. ..•r. .1-1 rF.f ,7Cy�/ r.I u. I.[.. ... ..wi. ..1..'r I�fll.r .• .btFr. 5 �. Jnr _ �. ��. � .r�r e � .�..,. I ...i. n .r. r. ,..• I.+I �.. n,.i. ..� �f.lV. nY�r r.. :k'r. +. ly iAn',. ..I �5 .�..4 W.. a f.a .•..r!..• .. i. .i .a•i ..^. ..ti�i V r..�.. r. r He%o i :.V..:I� .... e.,. r11. .V n •.if r:,V. �i ..�.. .. w. .... i. !, .s.h.ri rail n .p. ar., ` � �r iit•.'1 l r .,,r•... 215 RamnelQrive e—s ' ..:,:.' City of Alpharetta, GA 'r:.. Wilrnington, NC 28403 RFP' i7 -iii 'taxpayer 10entdreatian Numper MM) .. .. .. ... ... .... 3�P'!C*I �'n b]a T!.e� TF! n•:: •�[7ri:N ^ �!.•h the ��m. � snwl-wan,sry tarn .... ... �:Y ti•J(, i r.;l Fn.:q.::s i H �Te^ ::•l',':af ^. r . HY..O, r••,!r .� .. _ .... .. .. .. Ay1- [.•�L�ii^:- r-'.'�m >kfq. If f.^e a-�::,x:1 :�: �� n-�r,:p �r. vi isu I•s;, �e ere rlq a-��r,n;Y:r,x ��,x I�: ie � ay:l1 A+'1a:t :r 1%�']• � r;�r F .r• IrWnlAcaL m,vnber � � �� ;;f:e�nes rr:'� cc rrrrr•:a nn1!r ....... . as-�lz 21640 Certification , Tr:e �i....✓.r.r.. A[ni ..,:l:� .... c: li.,�1,-e �,Y.t'.4:,_.;::;A. Iri .rr .....*xa�k'ra �, �.r .r .:. hr i�,:N 1�e••�. _.. rhr.xin; rr h• 'r:3,�Id cia••r[.!.1; i e.: •i •-. I:! .1^:f r VF:VI.Jrw• !,, r.-..x:r:. .`•:A':�] .Si .�rn.,:E! S? 31y.:.rn r�r rr_•rrl %;>I i•!re ...a:j:: i.Y^�.L S?Yl;.sn,y a r9 1 '.'3! I FATCA re[.,Nllr�i5 C.rrHl.At%p mvrudf, . Yw.^..rl c7,. w ikr:r y:s[n�t�"j niy.tiAy r.v !-• IV's r�11 Y.-.0 an s Wiv —:A -A t^ r_-�[ ,[yw •.LAJ f�141;y1 z�: Vis=]di:4,, 4] i,' itrx U, rV— F"r,A[^.1:�51r:.�:::_f:i.r�: 1 '•'k+9 n�!;,rr:y Cv, roar rryr].] n. n1 rx•7 a:]=' -C �� s�� jcti�m1 ^.! ¢m.:rc•f Pr:Y+Tyr;Fri nnL•'�`.uYrc ro a� mtl.^al ,n]rancnt srrM;er•arf !'.ei irb 1a. �•-... i.. r . •cam rd:� r7:, . e .r .. ::1:z• r�:.-,. ._-! r -•.._- .... c=r•s7 r:!;. rte. , sl.r, roe, June 12, 2017 US General Instructions - *•..I...... r.I-•1-•.• A::I ...........r„ _. q. rc r-n�'. Fi+pw �4ve•'aCm.er.[a F•..r a, .s..�.Y �.r. ,,•..•.�.,��,•, '.: .,f. .a.• ,r, n n. n..i�..i.,.,r,+..-r,[.I,.-iR�.f {.. F... r: .. :.•.'.;..iry H�...f n::�n .�.-_.r-rr�-.i. .... ... • i..�. .,.i „r.r. F,re.. .r .. ....r crr�i I.. Pwpc"of Form - ...a .A�a.. -„�:: n..I.I':,'�r�-n...ry�.:�...�r•:�m���f �.. a:.. ..r�r.•+w•n. �.-, r.�.--k-�„- .. ...r..r n r{:fir. ,1.l: vai.., .sr:. .. .. . �\.•^�.,- .. .'1.. ,n V.. . i. .. - :r.;..:.,L:-.e... t�•rr-~v. r-•,.[s[^'r'•1• r ..... .. .r... .�r....l -141 i ..... i - r.Yfi,; -I ... .u. ..I..i �.,.r.•�; .. V•r:�fw - .. r:Vs:r.n a�i:.a�Nr�:l.r3.r l..r:i �r�i..: ., .� F •l•w+.r - r.. • it t '..I. .. ^ .� ...., i� ... .iln rt.r.I .. w ::1 1 11 ��. • �INnl r!..l «i ... .... ... .�. .� ..... .r ..... .. .., i... �• ..-.rti Y,.Yrrr .�....e ... ... ...a, .... iin.n. «r. .Ir... f.aiy�. �.. �. �,.rrl c... ..n, ,tr•.i.n-rr Page: 34 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services Affidavit Verifying Subcontractor Participation in Federal Work Authorization Program (E-Verifyl1-9) (Prime contractor to retain on file) Not Applicable: No Subcontracting required by Atlas Geographic Data, Inc. AFFIDAVIT VERIFYING SUBCONTRACTOR PARTICIPATION IN FEDERAL WORK AUTHORIZATION PROGRAM By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with Ico_ntractorl an behalf of the City of Alpharetta (GA) has registered with. is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 1310-91. Furthermore, the undersigned subcontractor will continue to use the Federal work authorization program throughout the contract period and the undersigned subcontractor v2iII contract for the physical performance of services in satisfaction of such contrast only with sukrsubcontractors who present an affidavit to the subcontractor with the information required by C.C.GA § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub - subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice that a sub- subcontractor has received an affidavit from any other contracted sub -subcontractor, the undersigned subcontractor must forward, within five (5) business days of receipt, a copy of the notice to the con tractar. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as foilows: Federa I Work Authorization (F -Verify) User Identification Number Date o f Au th ori zation Name ofSubcorrtractor Name of Project I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on , _' 201—in (city), (state). Signature ofAuftrized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SAIORN BEFORE PAE ON THIS THE DAY OF 201 NOTARY PUBLIC My Commission Expires Page: 35 of 51 City of Alpharetta, GA RFP # 17-991, Cadastral Conversion Services Local Vendor Certification Form Not Apolirable: Atlas is not a Local Vendor ,� s0C17,.,� City of Alpharetta ALPHARETTA Local Vendor Certification Form The City of Alpharetta has enacted an Alpharetta Vendor Preference (ata. Local Vendor Preference) which applies to all formal procurements between $5o,000.6i and $5o0ru00-aa excluding Pubirc Works Construction Projects ($100,006.00 and greater), grant funded projects, and other exceptions as set forth in Section Ill(E) of the Alpharetta Purchasing Policy. Invitation to Bid (ITB): An Alpharetta Vendor will be given preference in contract award if their responsive and responsible bid is within 30!a of the low -bid offered by a non -Alpharetta vendar- Request for Proposal IRFP1: An Alpharetta Vendor wtil be provlded a preference of 3Qaas an evaluation criterion. Alpharetta Venders must submit this form with their ITB.rRFP to receive the preference. Qualifications A person or business en My must meet ALL of the following criteria to qualify as an Alpharetta Vendor. Please check all the appfy. Has a permanent place of Business with full-time employees] within City limits far a minimum of six months prior to the issuance date of any formal solicitation to which the business viiiI be responding, The permanent place of business must distfib ute good s.fservrces and cannot be a post office box a a residence. I— Hasa valid business license from the City. 1— Is not delinquent on any taxes.Aees roved to the City (e -g. property taxes, business license fees, fafsealarm fees, etc.}. Certification BusinewCompany Flame: Current Business/Company Address: If the bus i ness has been located at the above address far less than six months, please provide the previous physical address below. Previous BusmesslCompany Address: The place of business identified above employs the following number of full ,ime ern ployee(s): City of Alpharetta Business License x Please Provide a copy of you current City of Alpharetta occupational Tax Certificate Business Registration (a.k a. Business Llcense) with your IT131RFP response. Business Representative Approval/Contact Information Name (print): Date - Po si t ion ate-Position Ttle: Phone sf: Sig nature' E -mail - Th i s -mailThis Section is for City Use Only Qualifications Verification: pate: Page: 37 of 51 --""1 ATI AG EO -01 GEDTE 1 '4iik'. p '� CERTIFICATE OF LIABILITY INSURANCE DATE 0810 8/201 7 os1os12o1 � THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER. CO{�TArT N MEE;; James Moore Insurance Agency, Inc. PHONE FAX 1508 Military Cutoff Rd Suite 104 (A?C, No, Ext): (910) 256-5333 (AIC. No) -.(910) 256.7844 Wilmington, NC 28 403 E-MAIL reception(@Iarnesemoore.com ADDRESS: p (@Ia INSURER(&) AFFORDING COVERAGE NAIL # INSURER A: Travelers Indemnity Co of CT 25682 INSURED INSURER B: Travelers Indemnity Company 25658 Atlas Geographic Data, Inc INSURER .c:Travelers Cas Ins Co. of Amer 19046 657 Tanbridge Rd. INSURER D: ALxis insurance Co 37273 Wilmington, NC 28405 INSURER E : INSURER V: . r'C1VFR 6f:t=C rr-Wrt=If- ATC k1 IRR CFC o. r'... z THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE SEEN REDUCED BY PAID CLAIMS- INSRLTR TYPE OF INSURANCEAL3PL SUBR POLICY HUMBER POLICY EFF POLICY EXP LiM135 A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1,060'0.06 CLAWS -MADE X OCCUR X X .680-8127$7$97-16-42 1'111712016 111/7/2017 DAMAGE TO RENTED .. .. PREMISES (Ea occurrence) 3()0,006 .. ... MED EXP (Any one person) S 5,000 .. .. .. PERSONAL &ADV INJURY S 1,000'060 GEVIL AGGREGATE LIMIT APPLIES PER. GENERAL AGGREGATE S 2,000,000 POLICY LOC .. PRO - ........ .CECT PRODUCTS - GOMPIOP AGG $ P ... 21000,000 .. . OTHER: S A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea amdent) 5. 1,000,000 . X ANY AUTO X X BA -9D160171 -16 -SEL 11/17/2016 1111712017 BODILY INJURY (Per person) 5 OWNED SCHEDULED . AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRES NpN-OWN>_D ftOPERTY DAMAGE ... AUTccIIS ONLY ... A[]FOS ONLY Per accident) S S B X UMBRELLA LIAR OCCUREACH OCCURRENCE 5 5,000,000 EXCESS LIAS CLAIMS -MADE X X CUP -9D180484-16.42 11117/2016 11117120/7 AGGREGATE $5,000,000 S ...... DEC X RETENTIONS 5,000 .. . . C WORKERS COMPENSATION X PER OTH- ANDEMPLOYE OPRIETRS'LIABILITYTNERI IAU84i85T39316 11/17/2016 1111712017 sTATAC ER ANY PROPRIETORlPART1�fER1EXECUTIVB YIN x 1,060,000 [��FICER1MEM8 R EXCLUDED? N N I A E.L.EAC3-IACCIOENT 5 {Mandatory n NrHj E.L,D15EA5E-EAEhrfPLQYEE. $ 1,060,000 Or s, describe under 17CRIPTION OF OPERATIONS below E L. DISEASE - POLICY LIMIT 8 1,006,060 D Professional Liah MCN000200691601 09/17/2016 0911712017 Limit 21000,000 DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (AC ORA 101, Additional Remarks Schedule, may be attached If more space is required) Reference: RFP #17-111, Project Name: Cadastral Conversion Services The City of Milton is an automatic additional insured with a waiver of subrogation with regards to the general liability, auto liability and Umbrella Liability when required by contract. A waiver of subragation is automatically provided under the workers compensation policy when required by contract. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Milton THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Finance Department 2006 Heritage Walk Milton, GA 30004 AUTHORZED.REPRESENTATIVE ACORD 25 (2016103) 0)RR-2615 C:OR❑ CORP0RATIClN_ All rlrFhtg rncprvnri The ACORD name and logo are registered marks of ACORD City of Alpharetta, GA RFP # 17.111, Cadastral Conversion Services LAPPENDIX-B: CIN OF ALPHARETTA TAX FORMS ST -5 >Ray. 1 W2016) STATE OF GEORGIA DEPARTMENT OF REVENUE SALES TAX CERTIFICATE OF EXEMPTION GEORGIA PURCHASER TO: Atlas Geographic Data, Inc. June 15 2017 GFTF 215 Racine Drive, Shite 201, Wilmington IAC 28403 -yY STAT-' ZIP CODE TNF: UNDER8110NED HEREBY CERTIFIES that all langible par 3dna4 property purchased w Wsised aftaT this date will qualify for Lix-free Or fax exempt treatmon! ar indicated [)slow ;Check the Appt,, able Lithia) © t. Purchase3 of We S; B Of t8nrgtbie personal prtrperty OF services Tar RESALE ONLY 0 -0 -MA � d8-8 30. F1�71@$ and use Lax numhmr is r r ytrgynsess the aurcrla9Qf„�4 neo tithe fpl;rnym,[2 chureh. gUWIiy]ng Lay. exampr child caring irstiktfion, tax exempt paront-reacher nrganizaton or assootator associatwn, private school (gradu3 K-121, nonmofit enuty misrng lungs for a pobfic library. member counclis of the aoy3 �cuut, of Arnerica Or G.r[ $coins of the U-S.A. TAX-FREE TREATY ENT DOES NOT EKTEND TO ANY PURCHASE TO BE USED BY THE PURCMABER, INCLUDING ITEMS THE PURCHASER WILL DONATE- 0.C..3,A, §� 48 S fI.T51, {39), lel], (55), i59j, (7r )- ©21. purchases or looses of tangivae personal Fm nparty or Services made by the Unit NJ StaWi , _ynvamment, the state of aedrgja, any COuMy or munfcipa]lly of ibis state, fie distncts whleh have elected gaypm.ing bodw� and arc s spooled in wtiote or n part by art V410 Fern hsxes, or any bona 5do7 de"rtm Fiat of S1ch dovem nt onf5 when r - te;:tl' tO the S4 rdr N 1Vattan[ an r rrut ed craygrrim ext f A saes and ase tax nrlm r Itnnr •eclulred for this e•xumalion. 0 C A § kd 8.3(ij. ❑ 3. Sale$ of tangible persdlsal prupeFly and ssrvices made te. the Uoirfjrsity System of Georgia and its educational unit, to Aanericar. Red Grass, a Ger!imunlTy Serviaa i3oard larateo in Mi9 state. Gaorgia U@parWorr! of Community Attairs Regional Cerruri!gfiior15. Cr spetirk quairfied authortRae provided with a sales tax axemption w1dor Gsorgta taw. A x fes and use tax nvmbar is not r l red lir this uxemp lion . O.G.G.A. §§ 37-2-6.1(d), 48.8.3((). 50 8.44. ❑ 4. The sale, us a- consumption. w yrryrage of rnaleriais, cantbners labol1 , sa&s, or bags used for pac*agng tangible personal prop” tar Ohl pm Ont 0r sa101. Materials Liu rchaS ad at a retail establis In Fr. ani for consumer lige aft not exe mpi. A�39s aricl yie la,K nt,tmt)Or - nit rsau'Fni , exematlon. 0-0.G.A § 49-8-3f?4)- ❑ 5- Pirdra R, wale motor motor vot H.0S, and OEM or Ilia nSpnrt,.il un Oqurprn P.IN ma rlVfaCh Fred or assembW in this stere whan 5.7i.'t by chi manufacturer or aSSBrri1119r for use exchisl viifv oul;;Ae trips Stats and when pd9s's mon is lakes horn [rig manuf=tu Far or assent b 19F by file Purchaser wilh'In this slate for We sale purpose of ramoLug the property from this state under its own power when me equipment does not lend iraeif more reasonatity to removal by orhel means. A saiv3 and use tax rlumbeT is not recluriiij. for mis exam tion. D G.G.A. § a8 -S- °.(32). ❑ C. Thb sale of alrcrafr, watcol raft, railroad loc..7:notive5 and rptlil'KSS14Ck, motor vbhcles, and major Gompcnarits 4T Each, Thal will be used principally t8 cross the [)Orders 0r this Stato in the service of transponag paS5s:flS"s or cm90 by common Cauiore .lnd by OriudOr& Who hold Amon carrier and Contract ratrier authority in interstate or foreign commoroc under atnhonty granted by the Untled Was Government. RupJAC mant pants installed by ca-mery in such aircraft, wai8rcraft, railroad IOcAmrYttve6 9x;1 rutling Stack. and mom rVchic les That baccme an integral pan al the craft, oqulprrlanl, or vstlitla are also exempt- Tfia exemption does not e,4oad to private or contract cauierr, O-G.G A § 48-6-3I3311Aj. ❑ 7. Purchases pr leases Uf tangible personal property or serwees mala 3y the FOderal Reserva Bank, a r:rdurally cr Farted crodit urticn, ora Credit union txganizad under the laws of this State A salvS_and use tax aumbC+ is rl0t rF<9u lrEd ia[SEhi� r, jmrnxt. Y 2 11-S.C. §§ 531. 1768 § 1708; O. r, -G -A § 46.8-97 ul-der pan u dos or jOarpiry, I de cwa, than t bavo C%anllrtMl ruts ,arbir�ra A1C, to rho t¢78! of my Knowledge acrd Geigel, Nita cv, fort ale L lrlto CLviaCf and +rt3ir8 0 fl(;od laith, r7;rr5ua-,Zf f0 ti?g S.31ps 2rrd r1,5@ 13,r jaws of !!IC SMJO Of GoOfvf6 Vuu;her, 7 uniAwsland th8! arTr faVarh9 persons? Property oblaned udder Ehrs c-wrd)care �s sc alecr ro safes and use Lox d tale;XYFCt aWr agge -0r con8ilmes "X00orty m iVV mariner othof than 7Ad CBted abode City of Alpharetta, Georgia 301�i82441 ?urcllaser's Name;- � Sales Talc Number: IF RE:VInEUI Purchasers Type of business: Municipality ..-....— — .,_..r 2 Park Plaza. # haretta r300Y9 Purchaser's Address: _ Thom as G. Harris FlnanceDirQCtor Printed Name ant! Signature: Title:.__.__-- _ Teleprtone Number; 678-297-6 tEmelt, thafrisfz:aIpharetta-ga.us Supptlar must srcure and maintain one prapatly betnpleled Corticate of exemption from Asch parCha set making pumhanon with outthe paymorn at ter. Page: 39 of 51 City of Alpharetta, GA RFP # 17-111, Cadastral Conversion Services ■■`� Request for Taxpayer Gare Form to the V4- `�" " `� ''!' Identification Number and Certification "'a'��°r oe not .:�••vi Mr-n.e'� ar send to the IRS. _ Taxpa r ldentificatian Number (TIN) 7, .. r•!nr r'n.f TIN rI ±h;a aFF+rL,nr.d'w bnx TIO TIN prC•� Crt7 mss5• n,.3!::n !r;r n,y.•r;« ..�:: W : r�r: i nM1 7 I..vu ❑ SO as "Ounty numFwr _T........^_____T .. cackup w;+h.3•r,:da'q. Fcr na reja'S •r,:s 5 gene!xF yn:m :rt•.N •.ecur!i n:yrrper 155N1 !a :hexer. +:.r a "'o I -u!, s_'f•• Grcp6o1.:r, of owl farce j 1•r.,. t,. +NL• :"n Part i r:l r`J G3yII 3 R -.r a,.r f:.?s •! S y:U1 OMP.0}pr :a•JP..•!:f -..4..: n %,— r w ;F!.: !• {v.i !n rnt i; i.n s •r r:1 .hes, Se,+ Ho t:s qe! a Phi cn Pz'1e .1 of NGtC, It Irv, .asro,mz 15 :n mrre Pl Ar r• -A nanw Sr -W. !rn . r5'^..'_! [r4j rpr ^e ! 3^07!�P ..'Fart Si, .}jC : fru `EmWyer Men`t[un ntrmyc, Cj t.C7[5 nn; �,rt Y.'t:]r,G nl:rril7Rr To t'r:'er •..r s8 -r6 Q T' 1 4 S. 4 •i:l� rtrtifiCatl9f} - .— •�---••.a_—; l.':_O' L':�.p, t:eS i' P� .:ry. SwF'}r r✓,.3'Try "." .. I The %m"r srrowr: c th:s knn my vJ -r F: i'axp,SyvH "]ev.I'!k_:a.':yl r.u; L^ r.7• I an` Amfng fc4r J r.;rni[4 Ip t%" +ssuad to rile.'" anb 13'n M1G4. r=IeCt to ba�kuF w'nrF4: d' -j3 Cel:pu r.ra 111 13n1 ea emrl rr :r. naci[Up 1:[:!t; hr,:7;r,3 qr fbl I ha.e rrr7,l tKx:n nowed b}' tP,@ 175@,Mal Ft..,HrS Jw Se" ce 0AS5 rhp! 17M taJb;rc! bit: Mt;p w'fhiW l:r.Q al. d WSTi r [T! 3 lai'we !i; [e{1(T a: irtoYe5t or q: r=17C ..K cr l..J !r,[ IRS ha, ncT:red me rhal I .V•: x,; :+Fr•7"t. ,,b; ec! !G ti p w !nFuiii:'i 7.:177 1 12117 a k:. 1.i C.ritCn C, Oft -,Ir U S f-wrscn rief:neo bp'.n&i and •7 Pw FATCA cocwPW errteted ,r th'F, ferni .-1 an:rI!a 7 !Fal I a-, e n-yl!ram FATCA repo!LT: rrtt: t. CertlHcatian instructions. You mu.I rr s uuI i!em ' :fbQ,e :r yQu n;. v Nvc TIZZt:ed by the IRS Ih:YI `,vu ant (aifren!''! PtOecI ro b1CFL;P W. rhhryCt.It;1 UtK, 115,7 til J t 3:r Fl::ed to rerN-Xr Z. werpst crw. rYvuhx ll5.nn Y'AX f:S% re%'m P", •ea+ Rs?a!P 1, an'i.5-!:otr; :!am 2 ci7v�5 'W", ;tFPTy Far M,%0q .gyp. . rlCre5. jAT:1. :'i<-;I:rS:':ptn_ W- At7.V1dr..^rrrtnl cI SP- VNd PIC rny ra enCe.!:at'zjn ct flOW- cons r bh c u ns !p an,in:t'n[1uq; rpt:!ew. n' war.gemetm OAA.i d^7 :]•_`lwmL!r 130}"—TS GEK' E}t. n Eri!eFP!;! ;and 6 V:(;N n ya'1 ,LIT?, no I rf-Cf uF :7 +n -J3 !Fn te. FT: Ii:.p!'". Fut tnu mki�,1 PFO-ViJet Y03f CoffeC!'rlN FAT I r,:7-�:FCu7s un vaye 3 ,7wmlt stg a ura o! ' I -1 I Hare • us. perponP. .Pt,1>r.04 '4-,� %. 4, r General Instructions r...w. •, rrr*vr•,a-u. a-1! �': me ::'ewrla. nn'n:,•><.I:rsfw i,r�:n4. rnryrv's'-:+c,i rutwo dawl]Menta. rrf,m V-rA at• It 4n knp rv..rPi arirrl:rq r"..,7 iY.[.:p:n;!: -+'•vsu!.rn nner!.rd yew we •rua?p :' x w'ea •x•.'M,9 Purpose of Form ... ...rj..y�p!Sr'Fr: T.:- •�yr'M' _5. a^•`l'.: rli ..... �.. ::r7^ .•7:`Ct .n •rp„Fa7r— :ntc"J'.r` 10 .dr . t:.. -rre an..,:+� retr-naL• n rx,Ai :r::.i..a r:[y'1.?[J".... c.:.. ... ... � .[ ,. . [u!a'p • r r? !:'J!; r.: 'd": iQaC9 Kv�n� ['�:fC'•J^ 5!�=GS i ,.'.. r !: �.d5' i. •n ' :rw ra:�:''.�••_» t, ia.1 rf .-...:,•a,. ['•:-as..t,v.1:•. '.: ;. •.a � ^"we.i^. • f: �,ii f�'3'a La ri!1.k+r 1'.JTJd. !.i _:' 7�'.ry 2'.i r'ai'i .:"T•'•a::vy': !:� q r:; :ia•kkH+�- . r•n .;*NJ. [, C"-^-'0++7510.+-rr, .P3. 0:!S!n 1.1�5]:,. ;^F: • . r. :}'i:3 H i. •,C'�rA71 :.,':] A^[] 1?,:ra r"].r -..ri. Y !":•.]..: e..:.�. sraW ■ 'i:''6 : !.[.r:M' i,:'c•E�1: 1C"3t1 E 151 "n' & i-1r.•e:tl 105P4 - . , ,..�• +:!aa : �.:.,,,�. rd[w1 war: •'•rm:+13d A:.i q. !I,•,[✓ai.1^;!i n?.[vt! 0 gtx:^[:-1r,!4i Uee r:� r�,'�i '� i�rr r iI v� :+i' v .' S w•s:., rrr::r��g a rq-,>nz, .;^.•r,. ! . .a. ,t•n.r'-.-..r na `:Bp l'.'"i'... nJ:.W ,.s.rph�.',prr.y^._n G�7°. 1 ['Frt+, mA!. ,r -ri •" .� a•m ..li. , . Jr.:. _• rc� a•a fia:.:n�!, a ..^•:,r� •cn .su:nn. a[: ;.al:n ,', . 3,9 d'.�,i [2•r.rr'�7 it VF a'; aid 5 WYC•• :4' i:a`-;']t •0 1�a'9 [ i .. f Q^ Ye �.... - a l7'. � 1'a 1n _. y^.uRmPs. ,5 �•, L.^.�a[[!' ?d AT:, A,..1"1: K':tkr'Irr1 "u• I.-.5 0 !•:a! y '�. u•r• C•I:Tcr'cT+r.C-AT'.Awi_n..:.] yFArCA [.yam••.:r' ,. ..! rin !Li.s,. k:'• W -sure. Page. 40 of 51 l ..Vq 4 :a5 Sr•. . -.•, i'. r.:L'arr !.A, e.. r: 7{gnrp S •trr:...03 ._.. FF.Z •..� U., •.i".!'W'n L9.� 1- f..:i_.k _ City o1 Alpharetta 2 uA.,�.f es. nan,w,i�:rrta'+Yrd [.r.!,Fr raT.i .i �_[[,,.,...r r:,... a•....r _.......- TF: � - 9 i:•w><k .;pp"oG' Ya ec. r.,- trx7.:.d !a.: _.t?:-a1.'a'.:: ,r,,,,; .,r,ra, vrkc Cr pr [:g.'wrn, .crr.r. !.,.�s R �xnr••Fw:n ix� �:Pr : n r—' fL'JT, r,[91tKf»: i7bi1"=!l' 4• ❑ L�'•4ti�•i!:[:•, J.,.; ❑ F^.:'.'y,••.n La lam' i'�•-� ny31n i rrrtC+n f`r�IfM.•f. fN:' o ]r�'rt3JQ� snt n 'uni:o mxn5cr LLG rn!r.,t�gny On papa 3! i. � ;. � L:.rr� •3Aiir C+Hnf+xr:y. Er.'N +.r'• .lx C:l•.� !�.n1::: r. -�.. r.Lx=:•]'>,Sr !�. [.. erFp:yt'1'n L'...0 3•••a.. -•:.r'' a �� [ t � i CdSnN C6tl®»r Ar . rS NGta. �Sr a s o-mnnr,w L..�. •ra! •1 Ju4a•:9r••k [.. ,..'.'hnk LLC. C>Wt irw C'.a �-:c 1'J^=d [a• Ex^rr 'im f-.Drr` i AICA •-".J:rt:�i C N :fr !♦f..::d]arwi!rr+n p! 1M ]'-+.y'0 r.!r'.M• . wr:r. �I: G aLE! .._ : o. r,t GovernmeauaI Entity (Tax Cxempty .« .. ... _,. . ~. .._ .. .. ..imp r .v.^:.J;.7....-a.: ,1:1:1 l .11 a :2 Park Plaza .: Alpl,areata• GA 30009 r, —i. – _ Taxpa r ldentificatian Number (TIN) 7, .. r•!nr r'n.f TIN rI ±h;a aFF+rL,nr.d'w bnx TIO TIN prC•� Crt7 mss5• n,.3!::n !r;r n,y.•r;« ..�:: W : r�r: i nM1 7 I..vu ❑ SO as "Ounty numFwr _T........^_____T .. cackup w;+h.3•r,:da'q. Fcr na reja'S •r,:s 5 gene!xF yn:m :rt•.N •.ecur!i n:yrrper 155N1 !a :hexer. +:.r a "'o I -u!, s_'f•• Grcp6o1.:r, of owl farce j 1•r.,. t,. +NL• :"n Part i r:l r`J G3yII 3 R -.r a,.r f:.?s •! S y:U1 OMP.0}pr :a•JP..•!:f -..4..: n %,— r w ;F!.: !• {v.i !n rnt i; i.n s •r r:1 .hes, Se,+ Ho t:s qe! a Phi cn Pz'1e .1 of NGtC, It Irv, .asro,mz 15 :n mrre Pl Ar r• -A nanw Sr -W. !rn . r5'^..'_! [r4j rpr ^e ! 3^07!�P ..'Fart Si, .}jC : fru `EmWyer Men`t[un ntrmyc, Cj t.C7[5 nn; �,rt Y.'t:]r,G nl:rril7Rr To t'r:'er •..r s8 -r6 Q T' 1 4 S. 4 •i:l� rtrtifiCatl9f} - .— •�---••.a_—; l.':_O' L':�.p, t:eS i' P� .:ry. SwF'}r r✓,.3'Try "." .. I The %m"r srrowr: c th:s knn my vJ -r F: i'axp,SyvH "]ev.I'!k_:a.':yl r.u; L^ r.7• I an` Amfng fc4r J r.;rni[4 Ip t%" +ssuad to rile.'" anb 13'n M1G4. r=IeCt to ba�kuF w'nrF4: d' -j3 Cel:pu r.ra 111 13n1 ea emrl rr :r. naci[Up 1:[:!t; hr,:7;r,3 qr fbl I ha.e rrr7,l tKx:n nowed b}' tP,@ 175@,Mal Ft..,HrS Jw Se" ce 0AS5 rhp! 17M taJb;rc! bit: Mt;p w'fhiW l:r.Q al. d WSTi r [T! 3 lai'we !i; [e{1(T a: irtoYe5t or q: r=17C ..K cr l..J !r,[ IRS ha, ncT:red me rhal I .V•: x,; :+Fr•7"t. ,,b; ec! !G ti p w !nFuiii:'i 7.:177 1 12117 a k:. 1.i C.ritCn C, Oft -,Ir U S f-wrscn rief:neo bp'.n&i and •7 Pw FATCA cocwPW errteted ,r th'F, ferni .-1 an:rI!a 7 !Fal I a-, e n-yl!ram FATCA repo!LT: rrtt: t. CertlHcatian instructions. You mu.I rr s uuI i!em ' :fbQ,e :r yQu n;. v Nvc TIZZt:ed by the IRS Ih:YI `,vu ant (aifren!''! PtOecI ro b1CFL;P W. rhhryCt.It;1 UtK, 115,7 til J t 3:r Fl::ed to rerN-Xr Z. werpst crw. rYvuhx ll5.nn Y'AX f:S% re%'m P", •ea+ Rs?a!P 1, an'i.5-!:otr; :!am 2 ci7v�5 'W", ;tFPTy Far M,%0q .gyp. . rlCre5. jAT:1. :'i<-;I:rS:':ptn_ W- At7.V1dr..^rrrtnl cI SP- VNd PIC rny ra enCe.!:at'zjn ct flOW- cons r bh c u ns !p an,in:t'n[1uq; rpt:!ew. n' war.gemetm OAA.i d^7 :]•_`lwmL!r 130}"—TS GEK' E}t. n Eri!eFP!;! ;and 6 V:(;N n ya'1 ,LIT?, no I rf-Cf uF :7 +n -J3 !Fn te. FT: Ii:.p!'". Fut tnu mki�,1 PFO-ViJet Y03f CoffeC!'rlN FAT I r,:7-�:FCu7s un vaye 3 ,7wmlt stg a ura o! ' I -1 I Hare • us. perponP. .Pt,1>r.04 '4-,� %. 4, r General Instructions r...w. •, rrr*vr•,a-u. a-1! �': me ::'ewrla. nn'n:,•><.I:rsfw i,r�:n4. rnryrv's'-:+c,i rutwo dawl]Menta. rrf,m V-rA at• It 4n knp rv..rPi arirrl:rq r"..,7 iY.[.:p:n;!: -+'•vsu!.rn nner!.rd yew we •rua?p :' x w'ea •x•.'M,9 Purpose of Form ... ...rj..y�p!Sr'Fr: T.:- •�yr'M' _5. a^•`l'.: rli ..... �.. ::r7^ .•7:`Ct .n •rp„Fa7r— :ntc"J'.r` 10 .dr . t:.. -rre an..,:+� retr-naL• n rx,Ai :r::.i..a r:[y'1.?[J".... c.:.. ... ... � .[ ,. . [u!a'p • r r? !:'J!; r.: 'd": iQaC9 Kv�n� ['�:fC'•J^ 5!�=GS i ,.'.. r !: �.d5' i. •n ' :rw ra:�:''.�••_» t, ia.1 rf .-...:,•a,. ['•:-as..t,v.1:•. '.: ;. •.a � ^"we.i^. • f: �,ii f�'3'a La ri!1.k+r 1'.JTJd. !.i _:' 7�'.ry 2'.i r'ai'i .:"T•'•a::vy': !:� q r:; :ia•kkH+�- . r•n .;*NJ. [, C"-^-'0++7510.+-rr, .P3. 0:!S!n 1.1�5]:,. ;^F: • . r. :}'i:3 H i. •,C'�rA71 :.,':] A^[] 1?,:ra r"].r -..ri. Y !":•.]..: e..:.�. sraW ■ 'i:''6 : !.[.r:M' i,:'c•E�1: 1C"3t1 E 151 "n' & i-1r.•e:tl 105P4 - . , ,..�• +:!aa : �.:.,,,�. rd[w1 war: •'•rm:+13d A:.i q. !I,•,[✓ai.1^;!i n?.[vt! 0 gtx:^[:-1r,!4i Uee r:� r�,'�i '� i�rr r iI v� :+i' v .' S w•s:., rrr::r��g a rq-,>nz, .;^.•r,. ! . .a. ,t•n.r'-.-..r na `:Bp l'.'"i'... nJ:.W ,.s.rph�.',prr.y^._n G�7°. 1 ['Frt+, mA!. ,r -ri •" .� a•m ..li. , . Jr.:. _• rc� a•a fia:.:n�!, a ..^•:,r� •cn .su:nn. a[: ;.al:n ,', . 3,9 d'.�,i [2•r.rr'�7 it VF a'; aid 5 WYC•• :4' i:a`-;']t •0 1�a'9 [ i .. f Q^ Ye �.... - a l7'. � 1'a 1n _. y^.uRmPs. ,5 �•, L.^.�a[[!' ?d AT:, A,..1"1: K':tkr'Irr1 "u• I.-.5 0 !•:a! y '�. u•r• C•I:Tcr'cT+r.C-AT'.Awi_n..:.] yFArCA [.yam••.:r' ,. ..! rin !Li.s,. k:'• W -sure. Page. 40 of 51 Control Number: 14099286 STATE OF GEORGIA Secretary of State Corporations Division 313 West Tower 2 Martin Luther King, Jr. Dr. Atlanta, Georgia 30334-1.530 CERTIFICATE OF EXISTENCE 1, Brian P. Kemp, the Secretary of State of the State of Georgia, do hereby certify under the seal of my office that Atlas Geographic Data, Inc. a Foreign Profit Corporation was formed in the jurisdiction stated below or was authorized to transact lousiness in Georgia on the below date. Said entity is in compliance with the applicable filing and annual registration provisions of Title 14 of the Official Code of Georgia Annotated and has not filed articles of dissolution, certificate of cancellation or any other similar document with the office of the Secretary of State, This certificate relates only to the legal existence of the above-named entity as of the date issued. It does not certify whether or not a notice of intent to dissolve, an application for withdrawal, a statement of commencement of winding up or any other similar document has been filed or is pending with the Secretary of State. This certificate is issued pursuant to Title 14 of the Official Code of Georgia Annotated and is prima-facie evidence that said entity is. in existence or is authorized to transact business in this state. �. fir, 1 rs.'i J. Docket Number :14683200 Date Inc-Auth'Fibed 10.13'2014 Jurisdiction Notth Carolina Print Date U2512017 Fonn Number : 21 1 4 Secret-aq of State GEORGIA littps://ecorp.sos.ga.gov/BusinessSearch/Businessln formation?husinessl. GEORGIA CORPORATIONS DIVISION BUSINESS SEARCH BUSINESS INFORMATION Business Name: Atlas Geographic Data, Inc. Business Type: Foreign Profit Corporation Business Purpose: 1015 Ashes Drive, Suite Principal Office Address: 104, Wilmington, NC, 28405 Jurisdiction: North Carolina REGISTERED AGENT INFORMATION Registered Agent Name: Bernard M. Porche GEORGIA SECRETARY OF STATE BRIAN P. KEMP HOME (/) Control Number: 14099286 Business Status: Active/Compliance Date of Formation 11/x312014 Registration Date: Last Annual Registration 2017 Year: Physical Address: 1701 Childress Drive, SW, Fulton, Atlanta, GA, 30311, USA OFFICER INFORMATION Name Title Business Address Larry Eldred Kirkpatrick Secretary 657 Tanbridge Road, Wilmington, NC, 28405, USA Teresa Manning Kirkpatrick CFO 657 Tanbridge Road, Wilmington, NC, 28405, USA Frani{ days Lambert CEO 110 Marsh Creek Drive, Hampstead, NC, 28443, USA Back Filing History Name History Return to Business Search Office of the Georgia Secretary of State Attn: 2 MLK, Jr. Dr. Suite 313, Floyd West Tower Atlanta, GA 30334-1530, Phone: (404) 656-2817 Toll-free: (844) 753-7825, WEBSITE: http://www.sos.ga.gov/ Q 2015 PCC Technology Group. All Rights Reserved. Version 2.1.2a Report a Problem? I of 1 5/25/17,11:52 AM JOINT RESOLUTIONS OF DIRECTORS AND SHAREHOLDERS OF ATLAS GEOGRAPHIC DATA, INC, .BY UNANIMOUS WRITTEN CONSENT TO ACTION WITHOUT MEETING We, the undersigned, being all of the directors and shareholders of Atlas Geographic Data, Inc,, hereby do adopt the following resolutions by signing our written consent thereto, and by the execution of these minutes, hereby do waive any and all formalities of meeting including but not limited to notice, time, date, place and purpose of said meeting. RATIFICATION AND CONFIRMATION WHEREAS, the shareholders and directors of the corporation have reviewed the operations of the corporation and the actions taken by said shareholders and directors and officers of the corporation during the period of time from its incorporation on August 3, 2005 in the State of North Carolina through and including the date of these minutes and desire to approve, ratify and confirm such operations, actions and other corporate matters. NOW, THEREFORE, BE IT HEREBY RESOLVED, that the operation of the corporation and the actions of the shareholders, directors and officers during the period of time from August 3, 2005 through and including the date hereof, be, and hereby are, approved, ratified and confirmed; and, RESOLVED FURTHER, the shareholders of the corporation hereby restate, ratify and confirm that they are the only shareholders of the corporation, that the shares of stock were validly issued for adequate consideration paid therefore and that such shares comprise, in the aggregate, all of the issued and outstanding stock of the corporation: Name Frank Hays Lambert Teresa Kirkpatrick Larry Kirkpatrick Justin Lahman Robert M. Bratcher Samuel Penegar RESOLVED FURTHER, that the shareholders of the corporation hereby ratify and confirm that the below -named persons of the corporation have been duly elected and are currently serving as Directors of the corporation as follows: Nan -ie Funk Hays Lambert Teresa Kirkpatrick Larry Kirkpatrick RESOLVED FURTHER, that the shareholders and directors of the corporation hereby ratify and confirm that the below -named persons of the corporation have been duly ciected and are currently serving as officers of the corporation as follows, wi€h full authorization of the shareholders and Corporation granted to the President and Secretary to manage the day-to-day affairs of the corporation to include the authority to negotiate, sign and execute contracts for GIS and mapping services. Authority granted specifically herein for contract negotiation and execution of project #17-111. Cadastral Conversion Services for the Cities of Alpharetta and Milton. GA. Name Title Frank Hays Lambert President Teresa Kirkpatrick Treasurer Larry Kirkpatrick Secretary This action is effective as of the 12th day of June, 2417. Frank Nays Lambert. Directorand Shareholder -Employee Teresa Kirkpairick, �Dictor and Shareholder -Employee Larry Kirkpa 'ck, Direct�andhareholder-Employee lush Lahman, Shareholder Robert M. Bratcher, Shareholder -Employee ,f f Samuel Penegar6harel�it lder-Employee Certified and Sealed by Corporate Secretary this 12th day of June 2017 OGRAPL 1� i2 i �.;7. sz� SEAL 2W5 , to f f C �C •• sir :z cl L a c: L` r •• r — O � QF to sir cl L � QF •^ V J _b 7L'!1 OLQt tn0. a Ig rl LZ. W V r=j L a C. VI ^ .j J _ L ne cr CL FM Q V+ J •T. j j = w �.= ■ ■ ■ • ■ V w C f � x R C L • -- �.- io ■ a ix - x t ■ R ...L _ - - r L � L R t 1 _L _ Y ■ f � x R C L • -- �.- io ■ a ix - x t ■ R ...L _ - Atlas C:col;raphic DUfa, Inc. Hays Lambert, PLS, GISP President & GIS Project Manager EDUCATION & REGISTRATION: BS, Geography, Concentration in GIS; Appalachian State University, 1998 Professional Land Surveyor {PLS} North Carolina (2013) South Carolina, GIS specialty. (2005) LISP, Certification as Geographic Information Systems Professional (2008) RELEVANT PROJECT EXPERIENCE: Mr. Lambert has concentrated on GIS implementations for local county governments for the past eighteen years. This has involved primarily E-911 and tax parcel databases for a variety of county government applications. Nearly all projects completed, and underway, have involved the use of ESRI Arc technology for data construction. This includes the most recent modules of ArcGIS, Geodatabase and ArcServer. The following example county -wide GIS projects describe the technical scope of services provided by Mr. Lambert in roles of project management, database design, and database production. Examples proiects • Dekalb Co., GA: Project manager for Parcel Fabric conversion (235,000 parcels) and ArcGIS implementation. Project included field verification and mapping • Cobb Co., GA: Project manager for cadastral map conversion of water, sanitary sewer and DOT drainage utility easements 250,000 Easements. (On -Going). ■ Marietta, GA: Project manager for Parcel Fabric conversion from Cobb County Cadastral GiS geodatabase. Local Government Information Model. ■ City of Atlanta: Project manager for upcoming Parcel Fabric conversion from Fulton County Cadastral GIS geodatabase. Local Government Information Model. • Monongalia Co., WV: Project manager for cadastral map conversion and E-911 Address Verification. ArcGIS Parcel Fabric Implementation. • Cabell Co., WV: Project manager for cadastral map conversion, ArcGIS Parcel Fabric Implementation. Mercer Co., WV: Project manager for cadastral map conversion. ArcGIS Parcel Fabric Implementation. (On -Going), • Grant Co., WV: Project manager for cadastral map conversion, ArcGIS Parcel Fabric Implementation. (On -Going). • City of Hattiesburg., MS: Project Manager water/sewer utility ESRI LGIM implementation. • Talbot, Queen Anne's, Project manager for digital conversion of 110,000 parcels for these MD Cecil, Kent, Dorchester, Counties into an ArcGIS Geodatabase format. This included re -mapping & Caroline, MD: 40,000 parcels by COLO from plats, with the remainder by best fit from Maryland Property view maps. + Anne Arundel Co., MD: Project manager for address inventory and development of CAD database by individual structure addresses (140,040 field verified). Reconciliation of 260,400 addresses to Telco ALI database. ■ Johnston Co., NC: GIS Project Manager for in -the -field Address inventory & development of CAD database by individual structure addresses (151,000). Reconciliation of address points to existing databases to include Telco ALI, and road centerlines with address ranges to MSAG. • Monongalia County, WV: GIS Project Manager for in -the -field Address inventory & development of CAD database by individual structure addresses (90,000). Reconciliation of address points to existing databases to include Telco ALI, and road centerlines with address ranges to MSAG.(2014115). ■ Greenbrier County, WV: GIS Protect Manager for in -the -field Address inventory & development of CAD database by individual structure addresses. Reconciliation of address points to existing databases to include Telco ALI, and road centerlines with address ranges to MSAG.(2014l15). • Hampshire Co., WV: Project manager for re -addressing and address inventory with development of CAD database by individual structure addresses, road centerlines as well as tax parcel conversion and MSAG, ALI for Telco, and address conversion database for USPS and WV Homeland Security. 241012411. Tax parcel conversion of 22,000 parcels • Vance Co., NC: Project manager for cadastrai mapping of more than 2200 parcel splits and tax parcel corrections within an existing ArcG1S geodatabase (2010/2012). Wetzel Co., WV: Project manager for re -addressing and address inventory with development of CAD database by individual structure addresses, road centerlines as well as tax parcel conversion and MSAG, ALI for Telco, and address conversion database for USPS and WV Homeland Security. 2011/2012. Tax parcel conversion of 15,600 parcels. • Mineral Co., WV: Project manager for re -addressing and address inventory with development of CAD database by Individual structure addresses, road centerlines as well as tax parcel conversion and MSAG, ALI for Telco, and address conversion database for USPS and WV Homeland Security. 2012/2013. Pendleton Co., WV: Project manager for re -addressing and address inventory with development of CAO database by individual structure addresses, road centerlines as well as tax parcel conversion and MSAG, ALI for Telco, and address conversion database for USPS and WV Homeland Security_ 241112012. Tax parcel conversion of 9800 parcels. ■ Talbot Co., MD: Project manager for address inventory & development of CAD database by individual structure addresses, as well as tax parcel conversion and AVL implementation for ambulances. GIS operator for in -the -field inventory of addresses. ArcGIS Geodatabase. (2002109), • Queen Anne Co., MD: Project manager for address inventory and development of CAD database by individual structure addresses. (2004105). Project manager for tax parcel mapping by COGO and direct conversion with ArcGIS Geodatabase delivery. G15 operator for in -the -field inventory of addresses. (2005108). ■ Cecil County, MD: Project manager for address point inventory and development of CAD database. (2006/07). Gly operator for in -the -field inventory of addresses. Digital conversion of 45,000 tax parcels by combination of COGO (multiparcel plats) and best fit from MD Property View sources. (2007/08). • Hyde County, NC: Project manager for E-911 database development comprised of planimetry, road centerlines, address points and address ranges. Reconciliation to MSAG and ALI databases. ArcGIS Geodatabase delivery. (2008-09) • Wicomico Co. MD: Project manager for address inventory and development of CAD database by individual structure addresses (50,000 field verified). Reconciliation of address points to ALI, centerlines to MSAG. • Preston County, WV: Project manager for digital conversion of 22,000 parcels into an ArcGIS Geodatabase format using best fit from existing maps and COGO for Plats. (2012) • Lincoln County, WV: Project manager for digital conversion of 18,000 parcels into an ArcGIS Geodatabase format using best fit from existing maps and COGO for Plats. (2013114) ■ Jones County, NC: Upgrade of GIS data and systems from Are Coverages to Geodatabase format. Digital calor orthophotography. ArcGIS/Geodatabase. (2007109). E911 ArcGIS geodatabase re -construction (2014). ■ Perquimans Co., NC: Conversion of tax parcels from Arclnfo Coverages to ArcGIS Geodatabase along with client training in ArcGIS 9.3. {2009) CAREER HISTORY: August 2005 to Present: President of Atlas Geographic Data, Inc. Responsible for project management, personnel management. and company administration. 2402 to July 2005: Cadastral 1 E-911 1 GIS Project Manager for Mapping Resource Group, Inc. Responsibilities at MRG included project management of all Cadastral and GIS projects, database design and deployment, GIS consulting and client relations. All projects involving Arclnfo data processing and database development for E-911 and Cadastral mapping projects. 2001 to 2002: GIS Analyst for 3D1 Technologies, Inc. Responsible for database management, data translations and editing, and client communications. Major projects involved complex Arclnfo datasets. 1999 to 2001: Cadastral mapper for AGD13D1 Technologies, Inc. Responsible for parcel compilation, deed and plat research, extensive orthophoto interpretation, and database analysis and editing. Interactive mapping using Arclnfo for COGO and data capture. 1998 to 1999: GIS/911 technician for Analytical Surveys, Inc. 3 A v flas Ceograp* Data, Inc. Larry E. Kirkpatrick, PLS, GISP Vice President & Partner REGISTRATIONS: Professional Land Surveyor: North Carolina (Photogrammetry Specialty) (1999) Professional Land Surveyor: South Carolina (Photogrammetry & GIS specialties (2005) Professional Land Surveyor: Virginia (Photogrammetry specialty) (2009) GISP Certification as Geographic Information Systems Professional (2009) EDUCATION: BS, Geological Engineering, North Carolina State University, 1973 MS, Civil Engineering Curriculum; Geotechnical Engineering, North Carolina State University, 1979 {Minor in air photo interpretation and remote sensing) RESPONSIBILITIES: Mr. Kirkpatrick's responsibilities include project administration, project planning, business development project costing, contract negotiation, document preparation, cost accounting, and project management for selected projects. RELEVANT PROJECT EXPERIENCE: Mr. Kirkpatrick has a total of 32 years experience in the digital mapping, surveying, and civil engineering fields. This has included Company Management as President for 17 years for two major North Carolina based Photogrammetric/GIS/Cadastral/E-911 mapping companies, and extensive Project Management and administration for Hundreds of local government GIS implementations. Cadastral mapping and/or conversion projects for GIS implementation have included more than 60 counties, totaling more than 3,000,000 parcels. More than one half of these have involved compilation from deeds, with the remainder being conversion projects for GIS implementation GIS Consulting to include on-site Needs Assessment, staff interviews and report generation for GIS implementation for more than a dozen major County projects, Duties generally included Arcinfo and ArcGIS database designs as well as project staffing recommendations, hardware/software designs, and RFP and RFQ document development for mapping and conversion services. E-911 Mapping and Addressing projects have included 40 counties, totaling more than 1,000,000 address assignments and tens of thousands digital route and road centerline -address range maps in GIS and CAD formats. Many projects included MSAG development, ESN boundaries, reconciliation to Telco ANI/ALI database, address range attribution onto centerlines and address point attribution of individual structures. Most E-911 projects have been ArcGIS, Arclnfo, and/or Geodatabase. Project Manager and/or project administrator for larger multi-year projects. Examples include Gwinnett County, GA, plan-topo-Ortho-cadastral ($6,500,000); Wake County, NC, plan-topo-ortho- cadastral contracts spanning a period of 8 years (6 contracts totaling more than $5,000,000); Fulton County, GA, and City of Atlanta, plan-topo-ortho ($3,000,000); Durham County, NC, ($3,000,000), and Bibb County, GA ($1,000,000) Orthophoto base mapping projects contracted for and/or directly managed include more than 100 major projects, totaling more than 45,000 orthophotos. Detailed Planimetric and Topographic mapping of entire city/county areas by aerial photogrammetry has included more than 30 major local government entities. LIDAR project design and data evaluation for use as a DEM/DTM for ground surface modeling includes one full year as a project consultant on one of the teams providing LIDAR data for the NC FloodMap project. Photogramm.etric mapping experience and Project Management for Transportation Design Projects have included hundreds of projects directly for NCDGT, SCDCT, GADDT, and/or private design engineers. CAREER HISTORY: IN August 2005 to Present: Vice President and Partner: Atlas Geographic Data, Inc. Responsible for company administration, business development, and project management. • 2001 to July 2005: Business Development, Project Management and Administration for Mapping Resource Group, Inc. (Wilmington, NC) • 1999 to 2401: Business development, project management and administration for local government clients for 3D Imaging, LLC, in Wilmington, NC. Duties included GIS consulting for selected clients. • 1995 to 1999: President, American Geographic Data, Inc. Project management and business development, particularly for county and city GIS implementations and database development. • 1991 to 1995: Exec. Vice President, Westinghouse Landmark GIS, an aerial photogrammetric, cadastral and utility GIS mapping company in Cary, NC. Responsible for marketing, preparation of proposals, project estimating, negotiation and contract preparation. Responsibilities also included management of select projects for digital orthophotography, cadastral, E-911, and utility mapping. ■ 1984 to 1991: President, Westinghouse Landmark GIS. Directed company development from 15 employees in 1981 to 130 employees by 1991. Responsible for company administration, accounting, project and personnel management, marketing, preparation of proposals, job costing, negotiation and preparation of contracts. ■ 1974 to 1984: Staff engineer/geo€ogisi, S&ME, inc., a Raleigh based geotechnical engineering firm. Managed subsurface geotechnical investigations for more than 300 projects including on-site construction and quality control testing. Cadastral Mapping and/or GIS Tax Parcel conversion projects managed by Larry Kirkpatrick, PLS LISP since 1984: ■ DeKalb Co. GA (AGD) 225,000 parcels, ArcGIS, plats &existing maps • Marietta, GA (AGD) 34,300 parcels, ArcGIS Parcel Fabric conversion ■ Bibb County, GA (WLGIS) 55,000 parcels, Genasys, from existing maps • Gwinnett Co, GA (WLGIS) 130,000 parcels, GDS & Intergraph, from deeds • Greenbrier Co., WV (AGD) 32,000 parcels, ArcGIS, plats & existing maps • Hampshire Co. WV (AGD) 22,000 parcels,, ArcGIS, plats & existing maps ■ Preston Co. WV (AGD) 16,000 parcels, ArcGIS, plats & existing reaps + Weytzel Co. WV (AGD) 15,600 parcels, ArcGIS, plats & existing maps ■ Lincoln. Co. WV (AGD) 18,000 parcels, ArcGIS, plats & existing neaps ■ Marion Co. SC (AGD) 18,000 parcels, ThinkGIS, plats & existing maps ■ Pendleton Co. WV (AGD) 9800 parcels, ArcGIS, plats & existing maps ■ Marshall County, WV (AGD) 26,000 parcels, ArcGIS, plats & existing maps ■ Grant County, WV (AGD) 13,000 parcels, ArcGIS, plats & existing maps • Hardy County, WV (AGD) 18,000 parcels, ArcGIS, plats & existing maps ■ Monroe County, WV (AGD) 18,000 parcels, ArCGIS, plats & existing maps ■ Monongalia Co. WV(AGD) 50,000 parcels, ArcGIS, plats & existing maps ■ Warren County, MS (AGD) 26,000 parcels, ArcGIS, plats & existing maps ■ Lincoln County, MS (AGD) 25,000 parcels, ArcGIS, plats & existing maps + Charles Co. MD (AGD) 61,000 parcels, ArcGIS, CQGQ from plats • Garrett Co. MD (AGD) 24,000 parcels, ArcGIS, plats & existing maps • McDowell Co. NC (AGD) 24,000 parcels, ArcGIS, eXiSting maps from deeds ■ Gates County, NC (AGD) 7,500 parcels, ArcGIS, from deeds plats + Hyde County, NC (AGD) 7,500 parcels, ArcGIS, from deeds plats • St. Clair County, MI (AGD) 6p2,000 parcels, ArcGIS, from existing maps ■ Benzie County, MI (AGD) 18,000 parcels, ArcGIS, from existing maps • Dorchester Co., MD(AGD) 24,000 parcels, ArcGIS .from existing snaps • Crawford County, PA (AGD) 65,000 parcels, ArcGIS, from existing reaps ■ Queen Anne's Co, MD (AGD 25,000 parcels, ArcGIS plats & existing maps ■ Cecil County, MD (AGD) 40,000 parcels, ArcGIS plats & existing reaps ■ Kent County, MD (AGD) 7.0,0.00 parcels, ArcGIS plats & existing snaps • CaroIine Co, MD (AGD) 5,000 parcels frown existing maps ■ Pamlico County, NC (MRG) 14,000 parcels, Arclnfo from deeds/ plats ■ Vanderburgh, IN (AGD) 60,000 parcels, Arclnfo, from existing maps • Talbot County, MD (MRG) 18,000 parcels, Arclnfo, from existing maps • Berien County, MI (MING) 15,000 parcels, Arclnfo, from existing snaps ■ Saginaw County, MI (3D1) 24,000 parcels, Arclnfo, from existing maps ■ Perquimans Co, NC (MRG) 2,000 updates from deeds, Arclnfo r Jackson Co, Miss (AGD) 50,000 parcels, Arclnfo, existing maps + Person Co, NC (WLGIS) 22,000 parcels, Arclnfo, from deeds • Anderson Co, SC (AGD) 88,000 parcels, Arclnfo, from deeds + Warren County, NC (AGD) 20,000 parcels, Arcinfo, from deeds + Jones County, NC (AGD) 7,500 parcels, Arclnfo, from existing maps Cadastrai Projects, Larry Kirkpatrick (continued ■ Montgomery Co, NC (AGD) 28,500 parcels, Arclnfo, from existing maps • CharIes City Co, VA(AGD) 5,400 parcels, Arclnfo, from existing maps ■ Pender County, NC (AGD) 35,000 parcels, USI, Arclnfa, from deeds ■ Macon County, NC (AGD) 33,000 parcels Arclnfo, from existing maps Chatham County, NC (AGD) 26,000 parcels Arclnfo, from existing maps • Jackson County, NC (AGD) 28,000 parcels Arcfnfo, from existing maps Yadkin County, NC (AGD) 24,000 parcels ArcInfo, from existing maps • Franklin County, NC (AGD) 4,000 parcel splits, Arcfnfo, updates for 1994-97 ■ Harnett County, NC (AGD) 7,000 parcels splits, ArcInfo, updates for 1995-98 ■ Cherokee Co, NC (AGD) 25,000 parcels, Arclnfo, existing worksheets ■ Hyde County,NC (AGD) 7,000 parcels, Arcfnfo by transfer existing maps • Lee County, SC (AGD) 8,000 parcels, ArcInfo by transfer existing maps • Pickens Co, SC (WLGIS) 50,000 parcels, ArcInfo, from. deeds • Sumter Co, SC (WLGIS) 55,000 parcels, Arclnfo, from deeds ■ New Hanover, NC(WLGIS) 80,000 parcels, Arclnfo, from existing snaps • Carteret Co, NC (WLGIS) 42,000 parcels, Arclnfo from deeds • Sampson Co, NC (WLGIS) 30,000 parcels, Arclnfo from deeds Hoke Co, NC (WLGIS) 7,000 parcels, ArcInfo from deeds • Richmond Co, NC (WLGIS) 35,000 parcels, Arclnfo from deeds • Johnston Co, NC (WLGIS) 40,000 parcels, Genasys, Ultimap from deeds • QnsIow Co, NC (WLGIS) 45,000 parcels, Genasys, System 9 Arclnfo, maps ■ Pitt Co, NC (WLGIS) 40,000 parcels, Geobased, Arclnfo, from deeds ■ Beaufort Co NC (WLGIS) 25,000 parcels, Geobased, from deeds ■ Washington Co, NC(WLGIS) 9,000 parcels, Arclnfo, from deeds ■ Edgecombe Co, NC (WLGIS) 25,000 parcels, Geobased, from deeds ■ Wake County, NC (WLGIS) 175,000 parcels, GDS, from deeds ■ Durham Co, NC (WLGIS) 80,000 parcels, ArcInfo, Intergraph, AutoCAD • Wilkes Co, NC (WLGIS) 30,000 parcels, Geobased, from deeds ■ Caldwell Co, NC (WLGIS) 35,000 parcels, Arclnfo, from deeds • McDowell Co, NC (WLGIS) 25,000 parcels, Geobased, from deeds • Watauga Co, NC (WLGIS) 33,000 parcels, Geobased, from existing snaps ■ Madison Co, NC (WLGIS) 10,000 parcels, Geobased, from deeds ■ Franklin Co, NC (WLGIS) 25,000 parcels, Arclnfo, from deeds • Granville Co, NC (WLGIS) 16,000 parcels, Geobased, from deeds ■ Allegheny Co, N C(WLGIS) 10,000 parcels, GENASYS, from deeds Transylvania Co NC(WLGIS)25,000 parcels, Arclnfo, from existing maps ■ Clay Co, NC (WLGIS) 8,000 parcels, Arclnfo, AutoCAD, from deeds • Fauquier Co, VA (WLGIS) 25,000 parcels, Geobased, from deeds/plats ■ Lynchburg, VA (WLGIS) 27,000 parcels, GDS, from existing maps • Chesterfield Co, VA(WLGIS) 70,000 parcels, Arclnfo, plats & existing maps • Harford Co, MD maps 50,000 parcels, Arclnfo,Genasys, Intergraph, ■ York, PA (WLGIS) 7,000 parcels, Arclnfo, from plats ■ White Plains, NY (WLGIS) 12,000 parcels, Genasys, from deeds Cadastral Projects, Larry Kirkpatrick (continued) Jackson Co, AL (WLGIS) 35,000 parcels, Arclnfo, from existing maps Houston Co, AL (WLGIS) 40,000 parcels, Arclnfo, from existing maps Avery Co, NC (WLGIS) 25,000 parcels, Arclnfo, from deeds Note: (AGD); Atlas Geographic Data (AG❑): American Geographic Data (MRG): Mapping Resource Group (WLGIS): Westinghouse Landmark GIS Atlas Geographic Data, Inc Samuel Penegar, PLS, LISP GIS Project Management, Database Development, E-931 Address database development and GIS Tax Parcel Mapping EDUCATION & REGISTRATION: BS, Geography, Concentration in GIS; Appalachian State University, 2004 Professional land Surveyor North Carolina LISP Certification RELEVANT PROJECT EXPERIENCE: Mr. Penegar has concentrated on project management and database development for GIS tax parcels and E-911 addressing in the ArcGIS Geodatabase format for the past 7 years. Mr. Penegar has specialized in ESRI Local Government Information Model migration and implementation for the past 5 years. Eleven years GIS mapping experience. The following recent example GIS projects describe the technical scope of services provided by Mr. Penegar in roles of production mapping, database processing and project management: Dekalb Co., GA: Production manager for Parcel Fabric conversion (235,000 parcels) and ArcGIS implementation. Project included field verification and mapping • Cobb Co., GA: Production manager for cadastral map conversion of water, sanitary Sewer and DOT drainage utility easements 250,000 Easements. • Marietta, GA: Production manager for Parcel Fabric conversion from Cobb County Cadastral GIS geodatabase. Local Government Information Model. ■ City of Atlanta: Production manager for upcoming Parcel Fabric conversion from Fulton County Cadastral GIS geodatabase. Local Government Information Model. ■ Monongalia Co., WV: Project manager for cadastral map conversion and E-911 Address Verification. ArcGIS Parcel Fabric Implementation. • Cabell Co., WV: Project manager for cadastral map conversion. ArcGIS Parcel Fabric Implementation. • Anne Arundel Co., MI]: Production Manager. Reconciliation of address points to existing databases to include Telco, Public Works and tax parcels. Reconciliation of road centerlines to MSAG. • Mercer Co., WV: Project manager for cadastral map conversion. ArcGIS Parcel Fabric Implementation. (On -Going). • City of Hattiesburg., MS: Database manager water/sewer utility ESRI LGIM implementation. CAREER HISTORY: July 2045 to present: GIS project manager/production manager for Atlas Geographic Data. Responsibilities include project management, database design, database processing and reconciliation, Atlas Geographic Data. Inc. Mark Bratcher GIS Development, Programming & Networking EDUCATION & REGISTRATION: BS, Geography, Concentration in GIS; Appalachian State University, 2003 RELEVANT PROJECT EXPERIENCE: Mr, Bratcher has concentrated on GIS implementations for local county governments for the past four years. This has involved primarily ArcGIS and ArcServer installations with E-911 and tax parcel database implementations within ArcGIS formats. Nearly all projects completed, and underway, have involved the use of ESRI ArcGIS Geodatabase, ArcServer, Arc WebServer, ArcIMS and ArcSDE technologies. The following example county -wide GIS projects describe the technical scope of services provided by Mr. Bratcher in roles of project management, database design, and GIS programming. • Cecil County, MD: GIS programmer for ArcServer installations to include tax parcel, address point, planimetry and orthophoto databases. Developed ArcServer website. GIS operator for in -the -field inventory of addresses_ Performed reconciliation of address points to Telco ALI and developed database design for E-911 application and tax parcel mapping. On-going GIS support. (2005109) • Anne Arundel Co., MD; GIS programmer for Arc Engine application for field in -vehicle address point verification to develop E-911 database for Computer Aided Dispatch application. GIS operator for in -the -field address verification. (2008109) • Queen Anne's Co., MD: GIS programmer for ArcServer installations to include tax parcel, address point, planimetry and orthophoto databases. Developed ArcServer website. GIS operator for in -the -held address inventory. Performed reconciliation of address points to Telco ALI and developed database design for E-911, GIS and tax parcel mapping. On- going GIS support. Developed ArcGIS application for water/sewer system mapping to include source document viewer. (2005/09) ■ Martin Co., NC: Project Manager for road centerline and address range data development for GIS and CAD application (2006). GIS operator for tax parcel data reformatting from AutoCAD to ArcGIS. Install ArcGIS geodatabase 9.2 and train County staff. Implement public access terminals using GIS Viewer for Land Records data. Develop GIS website, to include custom programming to client's requirements. (2006109) • Talbot Co., MD: GIS programmer for Automated Vehicle Location (AVL) application for County emergency service vehicles. Includes PSAP and in -vehicle mapping program for real time vehicle locationing and routing. GIS operator for address inventory and cadastral reap conversion. Nautical map conversion and Map Book development for E-911 applications. (2004109) • Pamlico County, NC: GIS programmer for conversion of cadastral mapping from Arc Workstation (7.2) to ArcGIS Geodatabase (9.2). GIS website development. (2008/09) CAREER HISTORY: July 2005 to present: GIS programmer for Atlas Geographic Data. Responsibilities include ArcServer installation, ArcGIS database designs, AVL programming, development of custom GIS websites, digital conversion and mapping for E-911 and cadastral mapping projects, and custom GIS applications for water, sewer, and electrical utility systems. August 2003 to June 2005: GIS operator and programmer for Mapping Resource Group. Responsibilities included database development for -911 Address and tax parcei mapping projects. 2 JOHN K. MCMORRAN, PLS GISP t GIS Development Director A14�ata, Inc EDUCATION: BA, Architecture, Case Western University (1968) University Arizona: Computer Graphics (1972) University Colorado: Remote Sensing & Spatial Analysis (1978) YEARS EXPERIENCE: 40 PROFESSIONAL AFFILIATIONS: Professional Land Surveyor NC (PLS) (1999) GISP Geographic Information Systems Professional (2009) GENERAL QUALIFICATIONS: 2000 to Present: GIS Consultant and programmer to local governments and Atlas Geographic Data, Inc. ArcGIS Geodatabase and ArcServer programming and database designs for tax parcel, E-911 and utility mapping applications. 1995 to 2000: GIS Director at American Geographic Data (later 3DI), Wilmington, NC. Client GIS support, implementation of Arclnfo, OASIS, AutoCAD, and Microstation application programs for staff and clients. Client training with Arclnfo AML and applications for cadastral COLO interactive mapping, E-911 addressing & data processing and utility mapping. Arclnfo database designs for tax parcel, utility and plan-topo applications. 1991 to 1995: Vice President, Westinghouse Landmark GIS, R&D for digital orthophotography, raster to vector conversions and interactive, on-line COGO data entry for cadastral mapping applications. Internal support of Landmark departments for GDS, Arclnfo, Genasys and Intergraph Helava digital photogrammetry system and company DEC NET and Novell network for Landmark. Arclnfo database designs for cadastral, utility and photogrammetric applications for local government projects. 1986 to 1991: GIS Division Manager at Landmark responsible for development and management of digital conversion and GIS programming departments. Implemented GDS, ESRI Acrinfo and Genasys systems at Landmark. GIS data translations for Ultimap and Prime System 9 projects. Implemented company -wide digital mapping systems for Landmark to include Arclnfo, GPS, Genasys, Geobased, AutoCAD, and Mircrostation. 1986 to 1987: Gly program development and technical support at Landmark. Implemented AutoCAD, GeoBased, KORK, photogrammetry and Intergraph digital conversions system at Landmark. Hardware installations included DEC MicroVAX file servers networked to PC -AT workstations. 1979 to 1986: Director of Product Development for GeoBased Systems in Raleigh, North Carolina to design, code, develop and deliver to marketplace a full function GIS product operating under DOS and VAX VMS operating systems. GeoBased STRINGS was completed for VMS in 1984 and for PC -DOS in 1985. 1972 to 1979: Manages of computer operations, programming, product development and CADD and GIS implementations at GeoMines, Inc. GIS product development, including software design, coding and quality control at Autotrol Technology and COMARC Design during the very early years of GIS product conception and design. 1968 to 1972: Woodward Clyde Consultants. Decision analysis using computer modeling and statistical analysis procedures. SYSTEMS EXPERIENCE: • ESRI Arclnfo and ArcGIS since 1986 on VAX -VMS, PRIME, Windows, Sun, Unix, IBM RS6000, Hewlett Packard & Data General Avion Platforms. Latest version of 9x. with Geodatabase and SDE database design, development and consulting. ■ ESRI ArcServer implementation and training to include ArcIMS, ArcSDE, and Arc Geodatabase modules. Includes ArcGIS Web Server development. • ArcIMS website development. ■ Autodesk MapGuide website development. ■ Genasys Genamap since 1990 on Unix (Sun and IBM) and DOS platforms. ■ GDS since 1988 on VAX VMS workstations. ■ Intergraph on DOS, Unix and VAX VMS platforms. ■ Bently & Microstation • AutoCAD on various workstations and operating systems. • GeoBased STRINGS and Understanding Systems OASIS under Windows, and previously on VAX VMS and DOS operating systems. • KORK photogrammetry software on VAX VMX and DOS platforms. • INGRES, ORACLE, INFORMIX, ACCESS, Dbase and Dbase III in a variety of DOS, Unix and VMS environments. • Ultimap and Prime/Wild System 9 on at least three major projects involving data translations from Intergraph, GeoBased and KORK formats. apping... AsTc At its finest! Jeffrey Cooke, CCM, KAM Tri-State Consulting F(lucation & Registration Mr. Cooke attended Kansas State University and Wichita State University and was a charter member of International Association of Cadastral Mappers (CCM designation) and the Kansas Association of Mappers (KAM designation). Relevant Project Experience Mr. Cooke has over 30 years of experience in cadastral and E-911 mapping. Experience includes mapping and digital projects throughout the South and Midwest. He served in Quality Control for the Jefferson County, Alabama (Birmingham) project consisting of more than 250,000 parcels. Most recent projects include the successful completion of numerous county- wide digital mapping projects throughout Georgia, Mississippi, and Alabama. Mr. Cooke has overseen the acquisition of aerial photography and GIS tax parcel mapping in over half of the eighty-two Mississippi counties (more than 50 MS County mapping and GIS implementations). Cadastral mapping projects have been completed in both AutoCad and. ArcGIS formats and have included tax parcel mapping from legal conveyances, GIS conversion from maps„ Delta Computer Systems CAMA database processing, Soils AgUse database development per MS Department of Revenue standards, and GIS website development and hosting. Photogrammetry projects have ranged from basic rectified enlargements to soft copy rectified and digital orthophotos. Mr. Cooke has an extensive background and knowledge of all requirements of the Mississippi Department of Revenue for county mapping, iandroll development and maintenance, soils AgUse requirements and appraisal. In particular, he has extensive hands on experience and custom application program development with those MS Counties that use Delta Computer Systems for CAMA and landroll. He has been instrumental in the development of CAD applications for mapping/assessment purposes, with an extensive knowledge of AutoCad and custom application programming for Delta Computer System interface programs. In 2004 he was selected to be a member of the Policy Advisory Committee of Mississippi Council for Remote Sensing and GIS. Mr. Cooke is the founder of Tri-State and has been a partner/manager throughout the entire 30 year history of development of the Company. Rankin County, M5: (Atlas) Address field inventory & development of CAD database by individual structure addresses. Addresses reconciled to Telco ESL subscriber and ALI database for better than 98% match. 50,000 structure addresses field verified with road centerlines and address ranges with ESZ boundaries reconciled to address points and MSAG. (2014115). ArcGIS Geodatabase delivery for use in GIS and E-911Computer Aided Dispatch. ■ Jasper County, MS. (Atlas) Address field inventory & development of CAD database by individual structure addresses. Addresses reconciled to Telco ESL subscriber and ALI database for better than 98% match. 12,000 structure addresses field verified with road centerlines and address ranges with ESZ boundaries reconciled to address points and MSAG. (2013). ArcGiS Geodatabase delivery for use in GIS and E-911 Computer Aided Dispatch. E911 Addressing and Reconciliation Projects • Rankin County, MS • Smith County, MS • Jasper County, MS. • White County, GA ■ Franklin County, MS . Lumpkin County, GA • Clarke County, MS • Dawson County, GA • Copiah County, MS ■ Pickens County, GA ■ Simpson County, MS Lincoln County, MS GIS/Mapping Conversion Projects • Alcorn County, MS ■ Lawrence County, MS • Amite County, MS. • Leake County, MS • Benton County, MS . Leflore County, MS • Bolivar County, MS ■ Lincoln County, MS • Carroll County, MS ■ Lowndes County, MS • Chickasaw County, MS ■ Madison County, MS • Choctaw County, MS Marshall County, MS • Clarke County, MS • Monroe County, MS • Copiah County, MS Montgomery County, MS • Covington County, MS ■ Neshoba County, MS • Forrest County, MS • Newton County, MS • Grenada County, MS + Noxubee County, MS ■ Holmes County, MS + Prentiss County, MS • Humphreys County, MS • Simpson County, MS • Jasper County, MS • Smith County, MS • Jefferson County, MS • Sunflower County, MS • Jones County, MS • Tippah County, MS • Kemper County, MS ■ Tate County, MS • Lafayette County, MS • Warren County, MS • Lamar County, MS • Yazoo County, MS • Lauderdale County, MS 'dapping... Ask, At its finest! Nancy Jo Sellers, Production Manager/Project Manger Tri-State Consulting Project Experience Mrs. Sellers has more than 30 years of experience in cadastral mapping and mass appraisal. Ms. Sellers has worked in all phases of mapping from initial compilation through project management. Project sizes have ranged in size from 12,000 to 100,000 parcels. Experience includes various responsibilities on mapping projects in Alabama, Kansas, Mississippi, North Carolina, South Carolina, New Jersey, Massachusetts, Missouri, Pennsylvania and Oklahoma. Mrs. Sellers has also worked on various E911 projects including Copiah Co, MS, Jasper Co, MS and Rankin Co, MS. Her understanding of mapping and GIS is invaluable to Tri- state and the clients served by Tri-State. Mrs. Sellers is responsible for all Production activity at Tri-State Consulting. Ms. Sellers served as Department Supervisor and Production Coordinator for the Mapping Division of L. Robert Kimball & Associates. Ms. Sellers is a former member of the NC Property Mappers Association and has served as cadastral mapping production manager for Tri-State for nearly ten years. Mississippi County mapping experience has included more than forty (40) Counties, more than 30 of which use Delta Computer Systems. E911 Addressing and Reconciliation Projects • Rankin County, MS • Smith County, MS • Jasper County, MS • White County, GA • Franklin County, MS • Clarke County, MS • Copiah County, MS ■ Simpson County, MS • Alcorn County, MS ■ Amite County, MS • Benton County, MS Lumpkin County, GA Dawson County, GA Pickens County, GA GIS/Mapping Conversion Projects • Bolivar County, MS ■ Carroll County, MS • Chickasaw County, MS Choctaw County, MS . Lincoln County, MS Clarke County, MS + Lowndes County, MS Copiah County, MS Madison County, MS Covington County, MS + Marshall County, MS Forrest County, MS + Monroe County, MS Grenada County, MS Montgomery County, MS Holmes County, MS ► Neshoba County, MS Humphreys County, MS + Newton County, MS Jasper County, MS + Noxubee County, MS Jefferson County, MS + Prentiss County, MS .Pones County, MS + Simpson County, MS Kemper County, MS + Smith County, MS Lafayette County, MS ■ Sunflower County, MS Lamar County, MS . Tippah County, MS Lauderdale. County, MS + Tate County, MS Lawrence County, MS + Warren County, MS Leake County, MS + Yazoo County, MS Leflore County, MS Additional GIS Liners Amite County, MS Copiah County, MS Jones County, MS Lowndes County, MS Atlas Geographic Data, Inc Reference: City of Atlanta: GIS within Department of Planning and Community Development Office of Planning 55 Trinity Avenue, Suite 3350 Atlanta, GA 30303 Phone: 404 330 6725 Cell: 404 273 5122 EFax: 404 546 9026 Project Title: ArcGIS re -mapping of Lots and Parcels Citywide by COGO from deeds and plats with linkage (via parcel number) to Fulton County CAMA and ArcGIS geodatabase. Parcel Fabric and geodatabase delivery using ESRI Local Government Information Model. Contact Person: Paul Thomas, City of Atlanta GIS Manager Direct Telephone: 404 330 6725 Email Address: VthomasAat1antqga.jzov Date of Project: July 2017 through December 2018. Description of Services: Re -map 160,000 tax parcels (lots) by COGO methods from plats as sources that are to be scanned within the City of Atlanta Planning Department and the Fulton County Clerk's Office. All plats that are registered within the Fulton County Clerk's Office will be scanned, indexed by Land Lot and Tax District. Those within the City of Atlanta will be re - 0000 generated from metes and bounds information and used to re -map the City of Atlanta parcels. Street and road rights -of -ways will be precisely re -mapped from deed and plat derived information combined with GA DOT and Marta plans and maps. The Fulton County ArcGIS tax parcel geodatabase and CAMA database will represent a major source for the inventory and location of lots and parcels that will be fully re -mapped by Atlas. Project includes digital linkage of all re -mapped parcels to the Fulton County CAMA database and ArcGIS geodatabase via Sidwell Parcel Administrator software that is used within Fulton County Tax solely to track and manage assigned parcel numbers. Atlas Role and Responsibilities: Atlas as Prime Consultant to perform all COLO mapping. Current Completion Status: New Contract/Project being initiated in July 2017 with 10% Pilot Project to be conducted in first three months of an eighteen month overall contract schedule. Atlas Geographic Data, Inc Reference: DeKalb County, GA- Department of Geographical information Systems 330 W. Ponce de Leon Avenue, Suite 600 Decatur, GA 30030 Phone: 404 371 2257 Fax: 404 371 321 1 Project Title: Parcel Fabric Conversion 1 GIS Addressing Contact Person: Stacy Grear, GIS Director Direct Telephone: 404 3713619 Email Address: sc ear a:dekalbcoun a. ov Date of Project: November 2009 through December 2013 Description of Services: Digital conversion of tax maps to include 235,000 parcels into the ArcGIS LGIM Parcel Fabric format. More than 160,000 of the parcels were re -mapped by coordinate Geometry {CQGO} from the metes and bounds provided from survey plats. Atlas scanned and indexed 27,000 survey plats from the County clerk's office as source and reference documents. Project included re -mapping of all road rights -of -ways using survey plats, existing tax maps, GA -DOT maps, deed descriptions, MARTA & GA Railroad maps and County transportation maps as sources. GIS Parcels reconciled and linked to the County's initial Colorado Systems SAMSII database, which was subsequently converted to Tyler CAMA. Project scope included address point mapping for all single and multi -address structures with update of situs addresses within SAMSII database and development of accurate road centerlines having new address ranges reconciled to situs addresses. Project managed by Atlas {Larry Kirkpatrick, PLS, Hays Lambert, PLS and Tre Penegar, PLS} in association with Mr. Bernard Porche (B&E Jackson -now Mid Atlantic Digital mapping) for local administration, management and production support. GIS Parcel maintenance by Atlas during contract period. Total amount of Contract Including Change Orders: $1,549;994. Atlas Rale and Responsibilities: Prime Consultant Current Completion Status: All tasks completed 100%. Atlas Geographic Data, Inc Reference: City of Marietta, GA Information Technology 205 Lawrence Street Marietta, GA Phone: 770-794-5551 or 794-5554 Fax: 770.794-5635 Project Title: Parcel Fabric Conversion of Cobb County ArcGIS tax parcels Contact Persons: Bruce Bishop, GIS Manager Sara Mayberry, GIS Analyst Email Address: bbisho amarietta a. ov and smaybegyLcvmariettaga.gov Date of Project: January 2017 through June 2017: On-going project Description of Services: GIS conversion of 34,000 tax parcels from the Cobb County geodatabase that incorporates the City of Marietta to an ESDI Parcel Fabric model based on the local government Information Model. Services included database design, extraction and linking of Parcel fabric database (via Cobb County parcel numbers) to existing Cobb CAMA and ArcGIS geodatabases. Atlas Role and Responsibilities: Atlas as Prime Consultant responsible for ArcGIS mapping and conversion services as well as on-site training and support for Parcel Fabric and Local Government Information Model database. Current Completion Status: Project is 95% complete with project completion date slated for July 2017 after Marietta's final review of the last production block of maps and on-site training sessions has been completed. Atlas Geographic Data, Inc Reference: Cobb County GA -Information Services Department 100 Cherokee Street, Suite 520 Phone. 770-528-8703 Fax: 770-528-8706 Project Title: ArcGTS Mapping of Utility Easements Contact Person: Jennifer Lana GIS Manager Direct Telephone: 770-528-8703 Email Address: Jennifer. lanaa cobbcounty.org Date of Project: 2015 through 2016: On-going project Description of Services: ArcGIS Easement Mapping of Approximately 215,000 Easements. Source Document preparation and analysis of over 1,000,000 Cobb County plat and deed documents. All work is being performed in an SDE environment with extensive topology rules and domain values. Project involves extensive use of Cobb County GIS tax parcel geodatabase and Cobb County land records to include deeds and plats as source databases and documents. Easements were mapped by COGO methods by Atlas based on the metes and bounds information derived from Cobb County plats that are registered within the Cobb County Clerk's office. Atlas Role and Responsibilities: Atlas as Prime Consultant responsible for ArcGIS Easement Mapping County wide. Current Completion Status: Project is 95% complete with project completion date stated for July 2017 after Cobb's final review of the last production block of maps. tlas Geographic Data, Inc Reference: City of Atlanta: GIS within Department of Planning and Community Development Office of Planning 55 Trinity Avenue, Suite 3350 Atlanta, GA 30303 Phone: 404 330 6725 EFax: 404 546 9026 Cell: 404 273 5122 Project Title: ArcGIS geocoding of addresses with centerline ranges and voter district overlay for voter district database update/development application Contact Person: Paul Thomas, City of Atlanta GIS Manager Direct Telephone: 404 330 6725 Email! Address:thomas a�atlanta a. ov Date of Project: October/November 2013. Description of Services: ArcGIS geocoding geo-processing of existing City of Atlanta structure address database against road centerline file with overlay of voter district polygons to derive a geodatabase of addresses by voter district. Then process and edit this database against existing databases to develop an errata list of errors and contradictions for detailed research. Final geodatabase deliverable greater than 97% "hit' of addresses within voter districts. Scope of work included multiple re -iterations of geo-processing, combining multi -addressed structures to a geocoded single address, production of errata list, research, editing of errata addresses on a line -by-line basis and overlay of derived address point dataset to centerlines and voter district polygons to achieve the final delivered database. Atlas Role and Responsibilities: Atlas as Prime Consultant to perform ArcGIS geo- processing, geo-coding, editing, updating and formatting of voter registration address geodatabase. Current Completion Status: Project started mid-October and finished early November 2013. Atlas Geographic Data, Inc Reference: Cecil County, MD: GIS within Department of Planning and Zoning 200 Chesapeake Blvd. Suite 2300 Elkton, MD 21921 Phone: 410 996 5220 Fax: 410 996 5305 Project Title: GIS implementation & mapping: tax parcels, 911 address data, GIS website Contact Person: David Black, GIS Coordinator Direct Telephone: 410 996 5220 Email Address: dblackpcc ov.org Date of Project: 2008 through present date. Description of Services: ArcGIS conversion of 46,000 tax parcels of which 19,000 were re - mapped by COGO from metes and bounds of survey plats. Rights -of -ways mapped from plats. Parcels reconciled and linked to MD SDAT LAMA database. Countywide field verification and mapping of structures as address points with development of address ranged road centerlines and Emergency Service Zones as a 911 dispatch database to include water feature navigation database. GIS support and training_ Implementation of ArcGIS Server and a GIS website. On- going maintenance by Atlas of tax parcel ArcGIS geodatabase from time of project initiation {200$} through present date. Total amount of Contract Including Change Orders: $436,000 parcels & 911 database, five years of GIS geodatabase maintenance, ArcServer and GIS website implementation and support. Atlas Role and Responsibilities: Atlas responsible for GIS implementation, support, training and mapping of tax parcels, field verification of addresses, 911 database development, navigation maps, etc. Atlas as Prime Consultant for on-going maintenance and ArcGIS Server and GIS website implementation and support. Current Completion Status: GIS tax parcels and 911 database completed in 2010. ArcGIS geodatabase maintenance 2010 to present. Atlas Geographic Data, Inc Reference: Lincoln County, MS: Office of Tax Assessor 301 South First Street, Room 109 Brookhaven, MS 39601 Phone: 601 835 3425 Fax: 601 835 3424 Project Title: ArcGIS mapping of tax parcels, GIS website, GIS support and on-going geodatabase maintenance Contact Person: David Rankin (GIS Consultant: GeoSitus) Blake Pickering, Lincoln County Tax Assessor Direct Telephone: 601 765 9552 (GeoSitus) 601 835 3425 (Lincoln County) Email Address: davidr@geositus.com or bpickering@co,lincoln.ms.us Date of Project: 2412 through 2014. geodatabase maintenance and support on --going. Description of Services: ArcGIS conversion of 25,000 tax parcels. Rights -of -ways mapped from plats. GIS website development and implementation. Parcels reconciled and linked to Delta Computer Systems CAMA database. Agricultural land use acreage database by GIS overlay of parcels to soils to land use. GIS support and training. On-going ArcGIS geodatabase maintenance. Total amount of Contract Including Change Orders: $260,000 Atlas Role and Responsibilities: Atlas as Prime Consultant responsible for ArcGIS geodatabase mapping of tax parcels, client support and training, GIS website development, agricultural land use parcel database, on-going GIS geodatabase maintenance. Current Completion Status: GIS tax parcels and orthophotography completed in 2012 to 2013. GIS website implemented in 2013. Agricultural land use database in 2014. Geodatabase maintenance and support on-going. Atlas Geographic Data, Inc Reference: Monongaiia County, WV: GIS within Planning Commission 82 Hart Field Road, Suite 105 Morgantown, WV 26505 Phone: 304 291 9570 Fax: 304 2919573 Project Title: Parcel Fabric Conversion, 911 address data, GIS website Contact Person: Michael Paugh, GIS Analyst Direct Telephone: 304 413 0291 Email Address: m.i..ke@monpc.org Date of Project: January 2014 through June 2015. Description of Services: ArcGIS conversion of 51,000 tax parcels of which about 30,000 were re -mapped by COGO from metes and bounds of survey plats. Rights -of -ways were mapped from plats. Parcels reconciled and linked to WV Tyler systems IAS CAMA database. Countywide field verification of all addressed structures as address points with development of address ranged road centerlines and Emergency Service Zones as a 911 dispatch database to include Computer Aided Dispatch (CAD) map search -query -display database. GIS support and training. Implementation of ArcGIS Server and a GIS website. On-going maintenance by Atlas of tax parcel ArcGIS geodatabase from time of project initiation (2014) through 2015. Total amount of Contract Including Change Orders: $345,068 parcels & 911 database, two years of ArcGIS geodatabase maintenance, training, GIS website implementation and s upport, Atlas Role and Responsibilities: Atlas as Prime consultant responsible for GIS implementation, support, training and mapping of tax parcels, field verification of addresses, 911 database development, on-going maintenance and ArcGIS Server and. GIS website implementation and support. Current Completion Status: All tasks completed 100%. Atlas Geographic Data, Inc Reference: Warren County, MS: Office of Tax Assessor 913 Jackson Street Vicksburg, MS 39183 Phone: 601 638 6161 Fax: 60l 630 8034 Project Title: ArcGIS mapping of tax parcels, digital orthophotography, GIS website Contact Person: David Rankin (GIS Consultant: GeoSitus) Ben Luckett, Warren County Tax Assessor Direct Telephone: 601 765 9552 (GeoSitus) 601 638 6161 (Warren County) Email Address: davdr@geositus.com Date of Project: 2012 through 2014. Description of Services: ArcGIS conversion of 26,200 tax parcels. Rights -of -ways mapped from plats. Aerial photography and digital orthophotography at three scales based upon extent of development, GIS website development and implementation. Parcels reconciled and linked to Delta Computer Systems CAMA database. GIS support and training. On-going ArcGIS geodatabase maintenance. Total amount of Contract Including Change Orders: $260,004 Atlas Role and Responsibilities: Atlas as Prime Consultant responsible for ArcGIS geodatabase mapping of tax parcels, client support and training, digital orthophotography, GTS website development, agricultural land use parcel database, on-going GIS geodatabase maintenance. Current Completion Status: GIS tax parcels and orthophotography completed in 2012 to 2013. GIS website implemented in 2013. Agricultural land use database in 2014. GIS support continues to present and on-going since 2012 tlas Geographic Data, Inc Reference: Hampshire County, WV: GIS within Tax Assessor and 911 Departments 66 N. High Street Romney, WV 26757 Phone: 304 822 5195 Fax: 304 822 8164 Proj ect Title: GIS implementation & mapping: tax parcels, 911 address data, GIS website Contact Person: Aaron Cox, GIS Coordinator Direct Telephone: 304 822 7513 Email Address: KampshireGIS@Gmail.com Date of Project: 2010 through present date. Description of Services: ArcGIS conversion of 24,000 tax parcels of which 12,000 were re - mapped by COGO from metes and bounds of survey plats. Rights -of -ways mapped from plats. Parcels reconciled and linked to WV Tyler systems CAMA database. Countywide field verification and re -addressing of structures as address points with development of address ranged road centerlines and Emergency Service Zones as a 911 dispatch database to include Computer Aided Dispatch (CAD) map search -query -display database. GIS support and training. Implementation of ArcGIS Server and a GIS website, On-going maintenance by Atlas of tax parcel ArcGIS geodatabase from time of project initiation (20 10) through present date. Total amount of Contract Including Change Orders: $200,000 parcels & 911 database, five years of GIS geodatabase maintenance, ArcServer and GIS website implementation and support. Atlas Role and Responsibilities: Atlas as Prime consultant responsible for GIS implementation, support, training and mapping of tax parcels, field verification of addresses, countywide re -addressing, 911 database development, on-going maintenance and ArcGIS Server and GIS website implementation and support. Current Completion Status: GIS tax parcels and 911 database completed in 2012. GIS website 2013. ArcGIS geodatabase maintenance and support 2010 to present. Summary of Project Experience and References By Atlas Geographic Data, Inc. Atlas Geographic Data (AGD) has previously provided for numerous county GIS implementations, Arc Server installation, GIS websites, client ArcGIS training, E-911 database development, eadastral mapping, utility mapping, custom ArcGIS programming,, and GTS support services. A summary of selected projects (last tern years) completed or underway includes: Di ital conversion from existing tax maps: 1. Greenbrier County, WV: 18,000 parcels from existing maps (ArcGIS Geodatabase), On- going GIS support by AGD staff. Note: 8,000 of the parcels were mapped by COGD. Contact: Tonya Brown, GIS Coordinator: 304 647 6645:Tonya.Brim.n: nt_v,net Steve Keadle, Assessor: 304 647 6615, Fax: 304 647 6667 Jeff Dillon, Appraisal & Mapping: 304 647 6615 eff.dillon a rrecnbnercount .nrt Hampshire County, WV: 24,000 parcels from existing maps (ArcGIS Geodatabase). On- going parcel maintenance by AGD staff. Note: 12,000 of the parcels were mapped by CDGO. Contact. Aaron Cox, GIS Director: 304 822 7513. 91 [ mappinggfrontier.com han�re-;is(a gmaiLaom Norma Wagoner, Assessor: 304 822 3326, Fax: 304 822 8327 Pendleton County, WV: 9,000 parcels from existing maps. On-going parcel map maintenance for existing ArcGIS geodatabase. Contact. Ashley Calkins, Real property deputy, 304 358 2563 acalkinsla assessor.state,�k \,11., Carolyn Sponaugle, Assessor c glo11,1ugfa assessor. state. wy.us Fax: 304 358 2473 4. Preston County, WV: Conversion of existing parcel geodatabase from version 9.3 to 10. 1, update and edit Valley Tax district data to include rights -of -ways and text annotation. Tax parcel conversion for several selected tax districts. Connie Ervin, GIS, 304 329 1220 crervin izassessor.state.wv.us Terri L. Funk, Assessor, t]FunlkCc4assessor.state.wv.us Fax: 304 329 1643 5. Wetzel County, WV: 15,600 parcels from existing maps (ArcGIS Geodatabase). On- going GIS support by AGD staff. Note: 5,000 of the parcels were mapped by CDGO Developed and host GIS website. Contact: Scott LemIey, County Assessor: 304 455 8216: 1lemleyCmasses_sonstate.wv.us Beth Hayes, Mapping/GIS: 304 455 8216: bha es rr)assessonstate.w� .uti 6. Lincoln County, WV: 17,000 parcels from existing maps (ArcGIS Geodatabase). on- going GIS support by AGD staff. Note: 5,000 of the parcels were mapped by COGO. Developed and host GIS website. Contact. Joshua Brumfield, County Assessor: 304 824 7878: jbrum a asscssor.state.wv.us Robert Gldaker, Mapping/GIS. 304 824 7878 7. Monongalia County, WV: 51,000 parcels from existing maps (ArcGIS Geodatabase). On- going parcel maintenance by AGD staff. Note: 25,000 of the parcels were mapped by LOGO. Contact: Michael Paugh, GIS Analyst: 304 413 0291: mike{u. inonpc.orc Mark Musick, Assessor: 304 291 7222: w-ww.assessor.or 8. Monroe County, WV: 14,000 parcels from existing maps (ArcGIS Geodatabase). On- going parcel maintenance by AGD staff. Note: 3,000 of the parcels were mapped by LOGO. Contact: Norbert Netzel, County Assessor: 304 772 3083: nnet el a asst ssor.state.wv.us 9. Marshall County, WV: 24,000 parcels from existing maps (ArcGIS Geodatabase). On- going GIS support by AGD staff. Note: 8,000 of'the parcels were mapped by COGO. Contact: Chris Kessler, County Assessor: 304 845 1490: ckesseI la assessor. state.wv.us Kathy Stalnaker, GIS -mapping: 304 845 1490: kstalnal u�asscssor.state.wv.us 10. Hardy County, WV: Digitally convert tax parcels county -wide using existing datasets, maps and plats with reconciliation to IAS. Developed and host GCS website. Contact: Jimmie Wratchford, Assessor: 304 530 0202: iratchfo a.assessor.state.w l.us Melissa Scott, Planner: 304 530 0257: inscott.hardyplanner ii mg ail.cvm IL Fayette County, WV: Add text annotation of dimensions to tax parcel geodatabase county- wide. Assist to update geodatabase design. Develop and implement GIS website. Contact: Tyler Bragg, GIS Director: 304 574 4353: tbra uassessor.state.wvv.us 12. Morgan County, WV: On-going maintenance of ArcGIS geodatabase of tax parcels. Contact: Debbie Weaver, Deputy Assessor: 304 258 8570: Fax: 304 258 7308 Ronald McIntire, Assessor: 304 258 8570: Fax: 304 258 7308 13. Grant County, WV: 13,000 parcels from existing maps (ArcGIS Geodatabase). Project scheduled for late 2015 after receipt of new digital orthophotography. Note: 2,000 of the parcels are to be mapped by COGO. Contact: Ralph Layton, Tax Assessor: 304 257 1050: Fax: 304 257 4117 14. Queen Anne's County, MD: 24,000 parcels from existing maps (ArcGIS Geodatabase). On- going parcel maintenance by AGD staff. Note. 15,000 ofthe parcels were mapped by COGO. Contact: Megan DelGaudio, GIS Specialist: 410 758 1255: mdel;~audiolu_gac.gM 15. Cecil County, MD: 46,000 parcels from existing maps (ArcGIS Geodatabase). On-going parcel maintenance by AGD staff. Note: 19,000 of the parcels were mapped by LOGO. Contact: David Black, AICD, GIS Coordinator: 410 996 5220: dblack@ccg0v.org 16. McDowell County, NC: 24,000 parcels digitally converted for ArcGIS from tax maps. Contact: Keith Renfro, Tax Admin: 828 652 7121: krenfro a. mcdowell mv.com 17. Dorchester County, MD: 24,000 parcels digitally converted for ArcGIS from tax maps. Contact: Contact: Kate Donovan, GIS: 410 228 3234: kdono%"I 18. Kent County, MD: 10,000 parcels digitally converted for ArcGIS from tax maps. Contact: Contact: Gregg Bird, Director Emergency Services: 410 778 3758: 19. DeKalb County, GA: 230,000 parcels from existing maps (ArcGIS Geodatabase). On- going parcel maintenance by AGD staff. Note: more than 160,000 of the parcels were mapped by LOGO. Contact: Stacy Grear, GIS Director: 404 3713619: sc rear aldekalbeoun a. ov 20. Martin County, IVC; 18,000 parcels from existing AutoCAD data (ArcGIS Geodatabase) completed in 2008. State NCLRMP specifications. Contact: Bobby Beach: 252 789 4350: rbeach@martincoun nc ov.coni 21. Charles County, MD: 61,000 parcels from existing maps (ArcGIS Geodatabase). On-going Project by AGD to be completed September 2011. Note: 50,000 of the parcels were mapped by LOGO. Contact: Glenn Gorman, GIS in Planning & Growth Management: Fax 301 638 2403: orman (a cltarlescount .or 22. Garrett County, MD: 29,000 parcels from existing maps (ArcGIS Geodatabase). On-going project by AGD to be completed September 2011. Note: 10,000 of'theparcels were mapped by COLO. Contact: Deborah Carpenter, GIS in Planning & Land Development; 301 334 1920: debbiccia:. garrettcount .or 23. Lincoln County, MS: 25,000 parcels from existing maps (ArcGIS Geodatabase). On- going parcel maintenance by AGD staff. Agriculturakland use-parcel GIS geodatabase. Contact: David Rankin, GIS Consultant: 601 765 9552: davidr ri eositus.com Rita Goss, Assessor: 601 835 3425, Fax: 601 835 3424 rita. ossa gmail.com 24. Warren County, MS: 27,000 parcels from existing maps (ArcGIS Geodatabase). On- going parcel maintenance by AGD staff. Agricultural--land use-parcel GIS geodatabase. Contact: David Rankin, GTS Consultant: 601 765 9552: day idrra reositus.com Angela Brown, Assessor: 601 638 6161, Fax: 601 636T034 GIS Website Development, Implementation and Hosting Hampshire Co, WV: Contact: Aaron Cox, GIS Director: 304 822 7513: 91 1mapping(aryfrontier.gt)ltt,ham shire is a, gmail.coll, Norma Wagoner, Assessor: 304 822 3326, Fax: 304 822 8327 Search Parcel Maps; fit Ep__�.hampshir<<� Parcel Data Ownership Search: ht :Ilias.ham shirewv.com Mineral Co, WV: Contact: Carole .lunkins, Mapping: 304 788 3753: c unkins cc assessor.state.wv.tFs Rose Ann Maine, Assessor: 304 788 3753, Fax: 304 788 4109 rrnaine , i+assessor. state.wv.us Greenbrier Ca, WV: Contact Jeff Dillon: 304 647 6615; teff di 11 on(aareenbriercountv.net Hardy County, WV: Contact Melissa Scott, Planner: 304 530 0257: niscott.hard lanner u. mail.com Wetzel County, WV: Contact Scott Lemley at 304455 8216: 1lcm1evfala� _ _ssessor.state.,WV S Wetzel 911 website in place and parcel website coming online by end of the year. Queen Anne's Co, MD: Contact: Megan DelGaudio, GIS Specialist. 410 758 1255: mdelga�gac.org County Departmental hosted originally Intranet based, now internet based on Arc Web Server. Cecil Co, MD: Contact: David Black, AICP, GIS Coordinator: 410 996 5220: dblack@ccgov.org Internet based on Are Web Server, hosted on County Server httC 1', n �t .ii+�t,E;c,r� cic�t_platinin�_���..� frn J Talbot Co, MD: Contact: Mark Cohoon, GIS Manager: 410 770 8170: mcohoon ri�.talbgov.org County Departmental Intranet based on Are Web Server, hosted on County Server. Dorchester Co, MD: Contact: Kate Donovan, GIS: 410 228 3234: kdonovan cidoco onet.com County Departmental Intranet based on Are Web Server, hosted on County Server. McDowell Co, NC: Contact: Keith Renfro, Tax Admin: 828 652 7121: krenfro a..mcdowell rov.com litllI. �},mcd(jclicount . fis.coni. Hyde Co NC: Contact: Linda Basnight, Tax Administrator: 252 926 4188: lbasni rht r ,h decoun nc. ov fit [p www.p, �j� ountys?Is.cRm Tyrrell Co NC: Contact: Allison Snell, Tax Administrator: 252 796 4964: asnell(u._tyrrellggymy.net flap: tv,corn Jones Co NC: Contact: Wayne'Vanderford, Tax Admin: 252 448 2546: wvanderford(ii,..co.iozies.nc.us wA-"-jonescourit • =is.coni. Perquirnans Co NC: Contact: Rhonda Money GIS: 252 426 7010: rhondainone ri, er uimanscount c. ov htt I'gis perquitn tntict+tnit} nc.�c�. Washington Co NC: Contact: Tim Esolen. PLS GIS Director: 252 793 2662: tesolcna.washcon" inti_ Martin Co NC: Contact: Bobby Beach: 252 789 4350: rbeach@martincountyncgov.com htt :>>,.rtivw.tnartincount is,cottl Pamlico Co NC: Contact. Miriam Prescott, GIS Coordinator: 252 745 3 79 1; m_ _ prescot��c.dishmaii.net littp:,''w�•w.co.pamlico.nc.usi()nline5ct-%iccs_tjIS.aspx Northampton Co NC: Contact: Joy Edwards, Land Records Manager; 252 534 5941: aoy.edwardsgincmail.net liup�i;Lis.tiorthaanptonnc.comi 4 Madison Co NC: Contact: Frank House, Tax Assessor: 828 649 3014: fhouse wtnadisoncount nc.or lett :i: www.inadisoncount is.com Gates Co NC: Contact: Renee McGinnis, Tax Admin: 252 357 1360; ratescotax 1r i.itteliport.com Bertie Co NC: Contact: William Roberson, IT Director: 252 794 6147: william.robcrson)cr_bertie.nc.gov bttp: •,� ww.cu-bertic.nc.uN �%ebsitc:: bc_rtieayisuxfeb/yiewer.htm (Arc IMS hosted on County Server) Chowan Co NC: Contact: Julie Sharpe, GIS Mapping: 252 482 7157: Julie.slta a a chowan.nc, ov ltttp./i www.chou-anccfuntygis.comi Mississippi: Atlas Geographic Data has programmed, developed, hosts and supports more than thirty (30) County GIS websites for Mississippi Counties for our sister organization, Tri-State Consulting Services, Inc, with full service mapping/GIS offices in Alabama and Mississippi. Digital Cadastral rnapping by LOGO methods from deeds andplats: I. Gates County, NC; 7500 parcels (ArcGIS Geodatabase). State NCLRMP specifications. On-going parcel maintenance by AGD staff. Contact: Renee McGinnis, Tax Admin: 252 357 1360; gatescotax[avinteliport.conj 2. Pamlico County, NC; 14,000 parcels (ArcGIS Geodatabase). State NCLRMP specifications. On-going parcel maintenance by AGD staff. Contact: Miriam Prescott, GIS Coordinator. 252 745 3791; m rescpti� i.;dishmail.net 3. Hyde County, NC; 7800 parcels (ArcGIS Geodatabase). State NCLRMP specifications. On-going parcel maintenance by AGD staff. Contact: Linda Basnight, Tax Administrator: 252 926 4188: lbasnightLa"hydecount3mcgov 4. Tyrrell County, NC: 4800 parcels (ArcGIS Geodatabase). State NCLRMP specifications. On-going parcel maintenance by AGD staff. Contact: Allison Snell, Tax Administrator: 252 796 4964: asnelKd,,tyrrellcounty,[let 5. Vance County, NC: 2200 parcel splits from plats and deeds for period 2006 until present. Contact: Jordan McMillan, Planning Manager: 252 738 2091: imcmiIIen(u.:vancccoun .or Are Server implementation to include custom setup of Are Webserver and network: Hampshire Co, WV: Contact: Aaron Cox, GIS Director: Office: 304 822 7513, Cell: 304 359 0176, 911 mappi:zg afrontiencom Queen Anne's Co, MD: Contact: Megan DelGaudio, GIS Specialist: 410 758 1255: mdelgaudio(w.uac.or_ Cecil Co, MD: Contact: David Black, AICP, GIS Coordinator: 410 996 5220: dblark@ccv,ov.ore Talbot Co, MD: Contact: Mark Cohoon, GIS Manager: 410 770 8170: mcohoon ritalb ov.or Dorchester Co, MD: Contact: Kate Donovan, GIS: 410 228 3234: kdonovan a>doco onet.com McDowell Co, NC: Contact. Keith Renfro, Tax Admin: 828 652 7121: krenfio ri mcdowell rov.com Bertie Co, NC: Contact: William Roberson, 1T Director: 252 794 6147: william.roberson((i:.bcrtic.ne.,,c}, (Arc SDE and IMS) E-911 and CAD Situs Address Point database_projects with Street Centerlines and MSAG Hampshire County, WV: This is a county -wide re -addressing project. Hampshire County has 14,000 structures that were addressed by the old USPS rural route schema. Atlas mapped address points and inventoried the current addresses. New addresses were assigned based on a road centerline linear schema of 5.28 feet. The project entails development of an MSAG, address conversion reports for the USPS and Frontier Telco as well as full implementation of road centerlines, Emergency Service Zones (to include mutual aid for fire and rescue), and address points for InterAct CAD. Project was initiated August 2010 and completed 2013. Atlas provides on-going GIS and technical support. Contact: Aaron Cox, GIS Director: 304 822 7513: 911 Mapping it Frontier.com Wetzel County, WV: This is a county -wide re -addressing project. Wetzel County has 9,000 structures that were addressed by the old USPS rural route schema. Atlas has mapped address points and inventoried the current addresses. New addresses were assigned based on a road centerline linear schema of 5.28 feet. The project entails development of an MSAG, address conversion reports for the USPS as well as full implementation of road centerlines, Emergency Service Zones (to include mutual aid for fire and rescue), and address points for EmergiTech CAD. Project was initiated August 2011 and completed December 2012. Contact: Edgar W. Sapp, 911 Director: 304 455 6960: wc911d,,frontier.com 3. Mineral County, WV: This is a county -wide re -addressing project. Mineral County has 16,000 structures that are currently addressed by the old USPS rural route schema. New addresses were assigned based on a road centerline linear schema of 5.28 feet. The project entails development of an MSAG, address conversion reports for the USPS and Frontier Telco as well as full implementation of road centerlines for GIS and CAD, Emergency Service Zones (to include mutual aid for bre and rescue), and address points for Entrada PowerMap CAD. Project was initiated May 2012 and completed in 2014. 6 Contact: Denny McGahn, 911 Addressing: 304 788 41 1 1: mcaddressin Ui mail.com Michael Bland, County Commission: 304 788 5921 4. Pendleton County, WV. This is a county -wide re -addressing project. Pendleton County has 8,000 structures that have been re -addressed with new physical addresses digitally linked to the old USPS rural route schema. New addresses were assigned by the County based on a road centerline linear schema of 5.28 feet. The Atlas scope of services entails development of an MSAG, address conversion reports for Frontier Telco as well as full implementation of road centerlines for GIS and CAD. Project was initiated January 2012 and completed in July 2012. Contact: Diana Mitchell: 911 Addressing & Dispatch: 304 358 3724 pc 1 1 u shentel.net 5. Anne Arundel County, MD: Atlas completed field verification of approximately two thirds of the county's land area involving about 260,000 addresses. This involved field verification of all addressed structures and reconciliation of all address point data and road centerlines to the Telco and MSAG databases for GIS and E-91 I Computer Aided Dispatch applications. Address points were reconciled to Telco ALI for better than 99% reliability for CAD mapping location. Data was delivered as ArcGIS Geodatabase files converted to Shapefiles for a Tiburon CAD implementation. The project was initiated October 2008 and completed in November 2409. Contact: Caroline Gaulkc, GIS Manager: 410 222 4022: it au190 tt.aacount .or�r 6. Cecil County, MD: Atlas completed field verification of all addressed structures within the County (-45,000). This involved reconciliation of address point data and road centerlines to the Telco and MSAG databases for GIS and E-91 I Computer Aided Dispatch applications. Address Points reconciled to Telco ALI for better than 99% reliability for CAD mapping location. Data was delivered as ArcGIS Geodatabase files converted to Shapefiles for CAD. Deliverables also included GIS nautical data for CAD, tabloid size map books and wall maps for PSAP. The project was initiated in 2006 and completed in 2007. Atlas is under contract to provide address point database maintenance for Cecil County through 2013. Contact: David Black, A1CP, GIS Coordinator: 410 996 5220: dblack@cc >ov.or 7. Hertford County, NC: Atlas completed field verification of aII addressed structures within the County (— 12,000). This involved reconciliation of address point data and road centerlines to the Telco and MSAG databases for GIS and E-911 Computer Aided Dispatch applications. Address points reconciled to Telco ALI for better than 99% reliability for CAD mapping location. Data is being delivered as ArcGIS Geodatabase files converted to Shapefiles for Southern Software CAD. The project was initiated in October 2010, to be completed May 2011. Contact: Sara Turner, GIS Director: 252 358 7809: sara�tuirner{a hertfordcountync.Mv 8. Queen Anne's County, MD: Atlas completed field verification of all addressed structures within the County (26,000). This involved reconciliation of address point data and road centerlines to the Telco and MSAG databases for GTS and E-91 1 Computer Aided Dispatch applications. Address points reconciled to Telco ALI for better than 99% reliability for CAD mapping location. Data was delivered as ArcGIS Geodatabase files converted to Shapefiles for CAD. Deliverables also included GIS nautical data for CAD, tabloid size map books and wall maps for PSAP. The project was initiated in 2005 and completed in 2006. Contact: Megan DelGaudio, GIS Specialist: 410 758 1255: mdcleaudio a q cmn, 9. Hyde County, NC. Atlas completed field verification of all addressed structures within the County (4,000). This involved reconciliation of address point data and road centerlines to the Telco and MSAG databases for GIS and E-911 Computer Aided Dispatch applications. Address points reconciled to Telco ALI for better than 99% reliability for CAD mapping location. Data was delivered as ArcGIS Geodatabase tiles converted to Shapefiles for InterAct CAD, The project was initiated in 2007 and completed in 2009. Contact: Linda Basnight, Tax Administrator: 252 926 4188. Ibasni ht wh decount nc. ov 10. Tyrrell County, NC: Atlas completed field verification of all addressed structures within the County (-3,500). This included reconciliation of address point data and road centerlines to the Telco and MSAG databases for GIS and E-911 Computer Aided Dispatch applications. Data has been delivered as ArcGIS Geodatabase files converted to Shapefiles for Southern Software CAD. The project was initiated in 2009 and was completed in 2010. Contact: Allison Snell, Tax Administrator: 252 796 4964: asnell(cilyrrellcounty.net 11. Wicomico County, MD: Atlas completed field verification of all addressed structures within the County (---50,000). This involved reconciliation of address point data and road centerlines to the Telco and MSAG databases for GIS and E-911 Computer Aided Dispatch applications. Address points reconciled to Telco ALI for better than 99% reliability for CAD mapping location. Data was delivered as ArcGIS Geodatabase files converted to Shapefiles for CAD. The project was initiated in 2006 and completed in 2008. Contact: Frank McKenzie, Chief Planning: 410 548 4860: fmckenzic a-wicomico.or 12. Talbot County, MD: Atlas senior staff completed field verification of all addressed structures within the County (22,000). This involved reconciliation of address point data and road centerlines to the Telco and MSAG databases for GIS and E-911 Computer Aided Dispatch applications. Address points reconciled to Telco ALI for better than 99% reliability for CAD mapping location. Data was delivered as Arclnfo files, later translated to ArcGIS Geodatabase. Deliverables also included GIS nautical data for CAD, tabloid size map books and wall maps for PSAP. The project was initiated in 2002 and completed in 2004. Atlas was under contract to provide address point database maintenance for Talbot County through 2011. Contact: Mark Cohoon, GIS Manager: 410 770 8170. mcohoon a:talb ov.or U. Bertie County, NC: Atlas re -mapped fire district and emergency service boundaries to include mutual aid. Address ranges were recomputed and attributed to stereo compiled road centerlines with new ESZ boundaries. Road centerlines were reconciled to MSAG and a new MSAG was provided to Telco. ArcGIS Geodatabase delivery with Shapefiles for Southern Software CAD using GeoLynx for map display. (2009). Contact: William Roberson, IT Director: 252 794 6147: william,roberson &bertic.nc. ov 14. Northampton County, NC: Atlas re -mapped fire district and emergency service boundaries to include mutual aid. Address ranges were recomputed and attributed to stereo compiled road centerlines with new ESZ boundaries. Road centerlines were reconciled to MSAG and a new MSAG was provided to Telco. ArcGIS Geodatabase delivery with Shapefiles for Southern Software CAD using GeoLynx for map display. (2010), Contact: Ronnie Story; E911 Director; 252 574 0205 15. Martin County, NC: Atlas updated road centerlines and reconciled data to the MSAG. ArcGIS Geodatabase delivery with Shapefiles for VisionAir CAD with Geolynx for map display (2008) Contact: Bobby Beach: 252 792 1031: i-buachwcsrnarti"count ync =ov.corn 16. Gates County, NC: Atlas developed address ranges onto stereo compiled road centerlines with ESNs and MSAG updates. (2005). Updates were completed in 2009. ArcGIS Geodatabase and Shapefiles were delivered for Southern Software CAD and new Map Display module. Contact: Billy Winn, E911 Director. 252 357 5569: bwilzn�embarq niail.com 17. Caroline County, MD: Atlas completed field verification of all addressed structures within the County (-25,000). This involved reconciliation of address point data and road centerlines to the Telco and MSAG databases for GIS and. E-911 Computer Aided Dispatch applications. Address points reconciled to Telco ALI for better than 99% reliability for CAD mapping location. Data was delivered as ArcGIS Geodatabase fifes converted to Shapefiles for CAD (PSSI and New World CAD). Deliverables also included GIS nautical data for CAD, tabloid size map books and wall maps for PSAP. The project was initiated in 2003 and completed in 2006. Contact: Bryan Ebling, Director Emergency Management: 410 479 2622: hcebIin <« eiliwerg,caroline.md.us 18. Kent County, MD: Atlas completed field verification of all addressed structures within the County (-10,000). This involved reconciliation of address point data and road centerlines to the Telco and MSAG databases for GIS and E-91 i Computer Aided Dispatch applications. Address points reconciled to Telco ALI for better than 99% reliability for CAD mapping location. Data was delivered as ArcGIS Geodatabase files converted to Shapefiles for CAD. Deliverables also included GIS nautical data for CAD, tabloid size map books and wall maps for PSAP. The project was initiated in 2006 and completed in 2006. Contact: Contact: Gregg Bird, Director Emergency Services: 410 778 3758: Tbirdry kent Tov.or f I9. Dorchester County, MD: Atlas completed field verification of all addressed structures within the County (---25,000)• This involved reconciliation of address point data and road centerlines to the Telco and MSAG databases for GIS and E-911 Computer Aided Dispatch applications. Address points reconciled to Telco ALI for better than 99% reliability for CAD mapping location. Data was delivered as ArcGIS Geodatabase files converted to Shapefiles for CAD. Deliverables also included GIS nautical data for CAD, tabloid size map books and wall maps for PSAP. The project was initiated in 2007 and completed in 2008. Contact: Contact: Kate Donovan, GIS: 4I0 228 3234: kdonovaw(L doco onet.com 20. Monongalia County, WV: This is a county -wide re -addressing project. Monongalia County has 45,000 addressed structures that are currently addressed by a combination of physical addresses and the old USPS rural route schema. Atlas subcontracted field verification of Morgantown field mapping and GIS database development to WV Technical at West Virginia University. Contact: kevi.n.kuhn�rmail.wvu.edu or kurt.donaldson u.mail.wvti.edu. Existing addresses were mapped and inventoried and new addresses were assigned based on a road centerline linear schema of 5.28 feet or extension of city -style addresing. The project entails development of an MSAG, address conversion reports for the USPS and Frontier Telco as well as full implementation of road centerlines for GIS and CAD, Emergency Service Zones (to include mutual aid for fire and rescue), and address points for 911 CAD. Project was initiated late 2013 and is scheduled for completion in 2015. Contact: Michael Paugh, GIS Analyst: 304 413 0291: mike Amon c.ong 21. Greenbrier County, WV: This is a county -wide re -addressing project. Greenbrier County has 20,000 addressed structures that are currently addressed by a combination of physical addresses and the old USPS rural route schema. Atlas has mapped address points and inventoried the current addresses. New addresses were assigned based on a road centerline linear schema of 5.28 feet. The project entails development of an MSAG, address conversion reports for the USPS as well as full implementation of road centerlines, Emergency Service Zones (to include mutual aid for fire and rescue), and address points for 911 CAD. Project was initiated late 2013 and completed June 2015, Contact: Al Whitaker, 911 Director: 304 645 5444: AI. Whitaker q. ecnbricrcaunt ema.net Land Cover Soils and Parcel Acreage report development by GIS overlay/intersect 1. Sertie County, NC.—Contact: William Roberson, IT Director: 252 794 6147: william.roberso�bertie.nc. ov or Hosey Wilson, Tax Administrator hosea. Jlson(&.bertie nc gov 252 794 5310 See: htt :; www.co.bertie.lie.us/website,bertie yis"eb:N,icwer.htm 2. Greene County, NC. Contact Richard Elkins, GIS Coordinator relkins a.co. eene.nc.us 252 747 3615 3. Tyrrell County, NC: 4800 parcels (ArcGIS Geodatabase). State NCLRMP specifications. On-going parcel maintenance by AGD staff. Land cover Countywide wooded versus cleared and water feature database digitized from 2007 orthophotography. Contact: Allison Snell, Tax Administrator: 252 796 4964: asnell a;t rrellcoun .net 4. Wilson County, NC: Countywide wooded versus cleared and water feature database digitized from 2006 orthophotography. Data delivered as ArcGIS Shapefi[es. Contact: Natalie Walton, GIS in Planning: 252 399 2846: nwalton c Wilson-c:o.com Note: AGD worked as sub consultant to Withers & Ravenel. 5. Gates County, NC; 7500 parcels (ArcGIS Geodatabase). State NCLRMP specifications. On-going parcel maintenance by AGD staff. Countywide wooded versus cleared and water feature database digitized from 2003 orthophotography. Contact: Renee McGinnis, Tax Admin: 252 357 1360; gatescotax(a inteliport. coni Aerial Photo rammetric Mapping Pro'ects I. SPMI5 SA2 for NC Ortho. Status: Imagery acquisition in early 2015, Orthoimagery delivered to VOICE and bevels 2, 3, 4 QA/QC still underway (February 2016 completion). Six inch pixel resolution 8 bit RGB orthoimagery with 2910 tiles covering 2610 square miles and 5 NC Counties. ASPRS Class 1. Reports required for Plan (C), ground control (C-1), imagery (D), airborne GNSS-IMU & AT (E), Ortho DO by County (F), Project final (G). Extreme relief and heavily wooded terrain presented challenges for ground control, imagery acquisition (3-D design), imagery radiometry matching, aerotriangulation and DEM editing of NCFMP Lidar. AT computations completed in alternate program Bingo for NE corner near Mt. Mitchell as a problem resolution. Atlas: Prime Consultant. AXIS: sub -consultant for photogrammetry. Keystone: sub -consultant for imagery acquisition with U1traCam Eagle 80s. Stewart and Atlas: jointly completed ground control. Contact: NC Center for Geographic Information and Analysis. Tim Johnson, LISP, Director: 919 754 6588 tim.Johnson(u,nc. ov and Darrin Smith, Project Manager: 919 754 6589 darrin.smith(inc.gov . 10 2. NPM 14 SA2 for NC Ortho. Status: Project completed 2014/2015, Six inch pixel resolution 8 bit RGB orthoimagery with 3040 tiles covering 2717 square miles and 6 NC Counties. ASPRS Class I. Reports required for Plan (C), ground control (C-1), imagery (D), airborne GNSS-IMU & AT (E), Ortho DO by County (F), and Project final (G). Extreme relief heavily wooded terrain that presented challenges for imagery acquisition (3-D design), image radiometry matching, DEM editing of NCFMP Lidar. Angular flight lines acquired parallel to Blue Ridge escarpment for control of GSD. E'nfire Study Area (all 3040 tiles) re -processed for radiometry and redelivered by Atlas before CG1A delivery to Counties after problems with haze and banding observed on VOICE. Atlas: Prime Consultant. AXIS: sub -consultant for photogrammetry. RC&A: sub -consultant for imagery acquisition with DMCII-230 and DMCIs. Stewart and Atlas: ground control. Contact: Same as SPM 15 SA2 (# 1, above). 3. EP13 SA3 for NC Ortho. Status: Project completed 201312014, Six inch pixel resolution 8 bit RG13 orthoimagery with 4197 tiles covering 3764 square miles and 6 NC Counties. Reports required for Plan (C), ground control (C-1), imagery (D), airborne GNSS-IMIU & AT (E), Ortho DO by County (F), Project final (G). Fort Bragg and Camp Mackall military reservations presented serious challenge to completing imagery acquisition. Numerous partial -broken flight lines and multiple short notice mobilizations used as resolution by Atlas Team. DEM from editing of NCFMP Lidar. Atlas: Prime Consultant. AXIS: sub - consultant for photogrammetry. RC&A: sub -consultant for imagery acquisition with two DMCIs. Stewart and Atlas: jointly completed ground control. Contact: Same as SPM15 SA2 (91, above). 4. C012 SAl for NC Ortho. Status: Project completed 201212013, Six inch pixel resolution 8 bit RGB orthoimagery with 2563 tiles covering 2245 square miles and 7 NC Counties. ASPRS Class 1. Reports required for Plan (C), ground control (C-1), imagery (D), airborne GNSS-IMU & AT (E), Ortho DO by County (F), Project final report (G). Harvey Point CIA property presented serious challenge to completing imagery acquisition. Numerous partial -broken flight lines, multiple short notice mobilizations and angular lines parallel to restricted airspace used as resolution by Atlas Team. DEM from editing of NCFMP Lidar with new stereo compilation in VA. Atlas: Prime Consultant. AXIS: sub -consultant for photogrammetry. RC&A: sub -consultant for imagery acquisition with two DMCIs. Atlas: ground control. Budget: $410,000. Contact: Same as SPM15 SA2 (#1, above). 5. MS Statewide Orthimagery 2015 and 2016 (2015 annual program extended into 2016). Status: Imagery acquired early 2015. Project on-going until mid -2016. Nineteen MS Counties covering 13,130 square utiles with 12 inch pixel resolution four band 8 bit orthoimagery County -wide and 6 inch within towns. ASPRS Class I. Reports required for acquisition, ground control, AT and response to QA/QC. Atlas as Technical Consultant to develop Statewide orthoimagery specifications, write RFP, score proposals, participate in selection of contractor, perform imagery and ortho QA/QC, review delivered reports and confirm orthoimagery edits. Perform field GPS at photo ID locations and calculate RMSE for accuracy. Surdex selected as Contractor using Leica ADS I00s. Contact: MS Tax Assessor Association: Joel Yelverton, Director 601-573-.1135 Joel.Yelverton r .aelvertonconsultin�,,.cpi3t and MS Dept. Environmental Quality: Stephen Champlin, Geospatial Resource Director 601-961-5506 Step e.n C'liamplinrrr deq.state.t ,, or Barbara Yassin Barbara—yassin(er deq.state.ms. 6. MS Statewide Orthimagery 2014. Status: Completed in 2014. Twenty MS Counties covering 12,100 square miles with 12 inch pixel resolution four band 8 bit orthoimagery County -wide and 6 inch within towns. Two of the Counties acquired all 6 inch pixel orthoimagery. ASPRS Class 1. Reports required for acquisition, ground control, AT and response to QA/QC. Atlas as Technical Consultant to develop Statewide orthoimagery specifications, write RFP, score proposals, participate in selection of contractor, perform imagery and ortho QA/QC, review delivered reports and confirm orthoimagery edits. Perform field GPS at photo ID locations and calculate RMSE for scaling accuracy. Surdex selected as Contractor using Leica ADS I00s. Contact: Same as MS Statewide 2015 and 2016 (#5, above). 7. MS Statewide Orthimagery 2013. Status: Completed in 2013. Fourteen MS Counties covering 8610 square miles with 12 inch pixel resolution four band 8 bit orthoimagery County -wide and 6 inch within towns. Four of the Counties acquired all 6 inch. City of Jackson acquired all 3 inch pixel orthoimagery. ASPRS Class 1. Reports required for acquisition, ground control, AT and response to QA/QC. Atlas as Technical Consultant to develop Statewide orthoimagery specifications, write RFP, score proposals, participate in selection of contractor, perform imagery and ortho QA/QC, review delivered reports and continn orthoimagery edits. Perform field GPS at photo ID locations and calculate RMSE for scaling accuracy. Sanborn selected as Contractor using UltraCam Eagle 80s from Keystone combined with in- house UltraCam Eagle 100s, Contact: Same as MS Statewide 2015 and 2016 (#5, above). 8. Potomac Highlands, WV: 3 County Consortium for Orthoima er . Status: Imagery acquired early 2015. Project on-going until late 2015. Three WV Counties covering 1511 square miles with 6 inch pixel resolution four band 8 bit orthoimagery County -wide. ASPRS Class 1. One County (Hampshire) also acquired 9" oblique imagery. Reports required for acquisition, ground control, AT and response to QA/QC. Atlas as Technical Consultant to develop orthoimagery specifications, write RFP, score proposals, participate in selection of vendor, perform imagery and ortho QA/QC, review delivered reports and confirm orthoimagery edits. Perform field GPS at photo ID locations and calculate RMSE for accuracy. Quantum Spatial selected as Contractor using Leica ADS 100. Contact: Hampshire County, WV GISITax1911: Aaron Cox, GIS Director 304-822-5195 Ham shireGIS a�Gmail.com 9. Appalachian State UniversiI-Town of Boone NC, Plan-topo-ortho. Status: Completed in 2014 using imagery from NPM 14 SA2. Detailed 1"=100' scale planimetric and 2 foot stereo compiled contour DTM mapping for 7 square miles of all Town and University properties. 6 inch pixel resolution three band 8 bit orthoimagery delivered from NPM 14 SA2 (Atlas) with 4`h band (CIR) added. ASPRS Class I. Imagery acquired by DMCII-230 during spring break to reduce automobiles in street/parking areas. Atlas: Prime Consultant. AXIS: sub -consultant for photogrammetry. RC&A: sub -consultant for imagery acquisition with DMCII-230, Atlas/Stewart & Rochester: ground control. Contact: Appalachian State University, Carole Acquesta, AIA, PE, 828-262-4961 ac uestace Lttappstate.edu and Dr. Arthur Barnard Rex rexab(ii a state.edu. 10. Heudersgn_ County NC-CIR Ortheimagery. Status: To be delivered in October 2015 after VOICE edits of SPM15 SA2 (Atlas) Orthoimagery. 6 inch pixel resolution three band 8 bit orthoimagery to be delivered from. SPM15 SA2 (Atlas) with 4`h band (CTR) added covering more than 400 square miles. Atlas: Prime Consultant. AXIS: sub -consultant for photogrammetry. Keystone: sub -consult for imagery acquisition with UltraCam Eagle 80s. Stewart and Atlas. ground control. Contact: Henderson County, NC Tax/GIS. Jack Drost, GIS j.tirost(ri hendersoncountyttc.or- and Stan Duncan, Tax Administration 828-697--4870. 11. Cid of Hope Mills, NC water reservoir. Status: Completed in 2015. Aerial photogrammetric mapping of drained 118 acre municipal lake and properties: 1"=50' plan & 3 inch pixel 8 bit RG13 orthoimagery, 3 inch DTM processed to half foot contours from Lidar. Atlas: Prime Consultant. AXIS: sub -consultant for photogrammetric mapping, imagery acquisition with Trimble RGB camera and Lidar acquisition with Trimble Harrier 68i. Withers & Ravenel: ground control. Contact: Seth Swain, GIS Manager, Withers & Ravenel: 919 535 5128: sswain ii G\ ithersravenel.com 12 12. Dupont Forest & Headwaters tracts -Henderson & Transylvania Counties NC. Status: To be delivered in October 2015 after VOICE edits of SPM 15 SA2 (Atlas) Orthoimagery, d inch pixel resolution three band 8 Flit orthoimagery to be delivered from SPM 15 SA2 (Atlas) with 4`" band (CIR) added covering 86 NC map tiles. Atlas: Prime Consultant. AXIS: sub -consultant for photogrammetry. Keystone: sub -consultant for imagery acquisition with UltraCam Eagle 80s. Stewart and Atlas: ground control. Contact: Daniel Madding, GIS Manager, NCDA&CS: 9I9 807 4343: danicl.maddirjg�u ncace 13. City of _Conover. NC, CIR Qrtheimagery. Status: Completed in 2015. b inch pixel resolution three band 8 bit orthoimagery delivered from NPM 14 SA2 (Atlas) with 4`h band (CIR) added covering 35 NC map tiles. Atlas: Prime Consultant. AXIS. sub -consultant for photogrammetry. RC&A: sub -consult for imagery acquisition with DMCL Stewart and Atlas: ground control. Contact: Scott Miller, GIS Director, Western Piedmont Council of Governments: 828 485 4235: sc ott, m i l I erg: wp cog. org Reference Utility GIS Projects by Atlas Geographic Data (Atlas) 1. Queen Anne's County, Maryland (QAC Sanitary District) ArcGIS Conversion of all Water & Sewer systems County -wide using digital orthophotography and planimetrics as base map for utility mapping and conversion. Extensive feature attributes developed in accordance with a strict ArcGIS Geodata base design by Atlas. • Queen Anne's County sanitary sewer system is comprised of 19 vacuum sewer collection stations and 6 gravity/pump station systems, interconnected by major cross county transmission force mains pumping to a single treatment plant. Project mapping also included fresh water systems, which are generally independent within neighborhoods. Installed water and sewer systems serve more than 18,000 customers. • ArcGIS custom application for Utility Map management whereby more than 2200 source documents (original design and as-builts) were scanned, rectified and georeferenced with utility features (more than 22,000 point features) digitally converted by Atlas. All digitized utility features (both point structures and lines) were also hot -linked to the primary source document within a geodatabase application developed for in -office and in -the -field access to source documents using ArcGIS geodatabase and Arc engine technology within an Atlas custom prepared ArcGIS document management program. This program displays scanned source documents by a single click as a separate window as well as a georeferenced transparent overlay. Application also shows all "other" documents that have a mapped coverage window encompassing the selected feature. • All addressed structures mapped as address points with address range attribution to road centerlines. All structures were field verified by Atlas for address and classification. • Tax parcel mapping and conversion for GIS application (ArcGIS and ArcServer '10x) by Atlas. Approximately 30% of the parcels were mapped by COGO with remainder best fit. • Arc Server and ArcWebServer (10x) implementation with on-site training of County staff and on- going GIS support and database maintenance by AGO. • Current (2015116) scope of work involves GPS field mapping to sub 4 inch precision (Trimble GeoXH cm. edition, Pathfinder post processed data) of all surface sewer and water features. To date, 12 of the 19 collection station distribution systems have been field mapped. 13 ■ ArcGIS geodatabase is being reconnected as a network, topologically structured, attributed, directionality system based on the new GPS field mapping coordinates. Anticipate that the entire Process of GPS field mapping and system editing will be completed by mid 2017. • Atlas continues to provide all on-going updates and maintenance of the ArcGIS geodatabase using newly received as-builts, design plans and corrections from GPS field mapping, system maintenance and repair, and newly installed service. Schedule: original GIS conversion Project initiated January 2006, with a 2010 completion date. GPS field mapping project begun in 2415 with a 2017 projected completion. Contact: Joseph Haxton, Utility Manager Queen Anne's County Sanitary District Stevensville, MD 21666 Voice: 430 643 3535; Fax: 410 643 7364 J Haxt❑r1a g� 2. Cape Fear Public Utility Authority Megan Delgaudio, GIS and IT Director, QAC Information Technology Centreville, MD 21617 Voice: 410 758 0322; Fax: 410 758 2905 mdel_gaudif)(�rg Atlas has provided GIS digital mapping services to Cape Fear Utility Authority (CFPUA) under a qualifications based professional services open end contract for the past three years (1013-2016). CFPUA provides water and sewer service to essentially all of New Hanover County, NC which includes the City of Wilmington. CFPUA requested Atlas to digitally map within ArcGIS the existing water service systems within the larger and older subdivisions of the City to include such major developments as Kings Grant, Pine Valley, etc. The existing paper hard copy maps maintained by CFPUA were used a guide by Atlas to locate water valves within the field and perform GPS mapping to a sub four inch accuracy using a Trimble GeoXH 6000 cm. edition unit having a Zephyr 2 antenna. Trimble Terrasync software was used by Atlas as a data capture platform and all field data was post processed using Trimble Pathfinder Office software. On the order of 10 to 15% of the water valves involved more extreme measures such as high grade metal detectors and extensive digging to locate existing valves due to such issues as being paved over or located beneath landscaping, deeper underground, etc. An ArcGIS geodatabase of the water system was then developed by Atlas from the field GPS surveys combined with water main and attribute information from the older existing paper maps. Atlas utilized the existing ArcGIS geodatabase design model provided by CFPUA in developing the final project geodatabase. Schedule: Open end services contract with project work performed in 2015 and 2016, with rate of production work completed as departmental funding became available. Services contract limited to a not - to -exceed budget of $50,000 for two fiscal years. Contact: Gary McSmith, P.E. Engineering Manager Planning and Design Division Cape Fear Public Utility Authority 235 Government Center Drive Wilmington, NC 28403 Phone: 910-332-6629 14 Cell: 910-833-4197 Gary. Mcsmith _ cfpua orp Also Matthew Ayers Matthew.A ers@cfpua org I WTH Technology Atlas has been providing digital conversion for GIS of various municipal projects within the State of Indiana for the past three years, This has included both water and sewer systems for town and citywide systems. A generalized workflow has developed between Atlas and WTH that is summarized as: • Scanning the existing hardcopy maps at the client location and creating raster images for inclusion within the GIS software program. Rectify and georeference scanned maps to precisely fit available digital orlhophotography and/or planimetric base maps. ■ Digital conversion of water systems to include pipe size, material, etc, for lines and selected attributes of size, etc. Digitall convert valves and hydrants and caps, tanks, treatment plants, reducers, blowoffs, backflow preventors, pump stations, etc. Water systems sometimes include water meters and lateral lines extending at least to meters or curb stop valves. ■ Digital conversion of sanitary sewer systems to include gravity and force mains, laterals to cleanouts, manholes, valves, pump and lift stations, treatment plants, etc. Directionality is interpreted from existing available drawings and included within the GIS digital database for line features. Attributes almost always include line size and material type, • Inclusion of ERRATA points within the initial delivered file designating conflicts, missing or confusing features for which the Town or City client needs to provide additional information or clarification for Atlas to perform final edits to complete the project. • QA1QC by senior Atlas GIS analysts/surveyors/engineers to interpret system characteristics such as direction of flow, circumstances where force mains outflow from lift and pump stations, etc. Example projects completed by Atlas for WTH within the past two years have included: • Steuben, Indiana: 154 miles of water mains with attendant valves, hydrants, structures and facilities, Selected laterals extending to meters or curb stop valves. System serves 5000 customers. • Angola, Indiana: 140 miles of sanitary sewer mains, 70 miles of water mains, and 49 miles of storm sewer piping. System GIS conversion included all attendant point structures such as valves, manholes, hydrants, pumps, reducers, plants, etc. Attributes varied by system based on available data, but always included main size and material with directionality for sanitary sewer. Angola serves 3500 customers. • North Manchester, Indiana: 28 miles of sanitary sewer mains, 38 miles of water mains, and 12 miles of stormwater system. System GIS conversion included all attendant point structures such as valves, manholes, hydrants, pumps, reducers, plants, etc. Attributes varied by system based on available data, but always included main size and material with directionality for sanitary sewer. North Manchester serves 2400 customers. • Tri -Township, Indiana: 119 miles of water mains with attendant valves, hydrants, structures and facilities. Selected laterals extending to meters or curb stop valves. System serves 3700 customers, • Michigan City, Indiana: 225 miles of water mains with attendant valves, hydrants, structures and facilities. Selected laterals extending to meters or curb stop valves. 15 • Paxton, Indiana: 109 miles of water mains with attendant valves, hydrants, structures and facilities. Selected laterals extending to meters or curb stop valves. • Napoleon, Indiana: 220 miles of water mains with attendant valves, hydrants, structures and facilities. Selected laterals extending to meters or curb stop valves. • Morgan, Indiana: 230 miles of water mains with attendant valves, hydrants, structures and facilities. Selected laterals extending to meters or curb stop valves. • Cloverdale, Indiana: 30 miles of sanitary sewer mains and 30 miles of water mains. System GIS conversion included all attendant point structures such as valves, manholes, hydrants, pumps, reducers, plants, etc. Attributes varied by system based on available data, but always included main size and material with directionality for sanitary sewer. Schedules: Each municipal project is typically completed by Atlas from receipt of maps to final completion and delivery of GIS data (including review and editing for answers from ERRATA reports) within six to ten weeks. Contact: WTH Technology 3665 Washington Blvd. Indianapolis, IN 46205 Attention: Trevor Bergum 1-888-225-5984 tbergump ingis.com or trevor.berg jnm wth2is.go I Also: Eric J. Lowry Cell: 812-595-2089 Eric. low wth is.com 4. Paramus, New Jersey, Sanitary Sewer System The Borough of Paramus (Bergen County) sanitary sewer system is being digitally mapped by Atlas for an engineering maintenance application using GIS technology. Sewer project development maps (generally from a period of late 1960s to mid 1980s) were scanned on-site by Atlas. Paramus sewer includes approximately 3200 manholes covering sewer systems for approximately 17 square miles of nearly fully built out rolling terrain. Atlas has field recovered all manholes and mapped each manhole by sub -foot procedures using a Trimble GeoXH 6000 cm. edition unit having a Zephyr 2 antenna. Trimble Terrasync software was used by Atlas as a data capture platform and all field data was post processed using Trimble Pathfinder Office software. The existing sewer system plans (some as-builts, some design sets) have been georefenced by Atlas using orthophoto and planimetric basemaps. This has involved nearly 1400 drawings to include more recent subdivision project plans. Sanitary Sewer systems have been digitally converted by Atlas using the GPS manhole surveys as a base and digitally converting mains by interpretation and connection to manholes from the scannedlgeoreferenced drawings. Other sewer system features such as pump and lift stations, selected cleanouts, etc. are included within the GIS conversion. Sewer Mains include directionality as interpreted by Atlas senior surveyors/engineers from the vertical profiles of the original as-builts and design project drawings. Attributes always include rim elevation and inverts for manholes as well as pipe size and material for mains. GIS database topology is strictly adhered to to develop a fully networked system. The Paramus sanitary sewer deliverable will include a document management system developed by WTH whereby more than 1000 source documents (original design and as-builts) were scanned, rectified and 16 geo referen ced with utility features} digitally converted by Atlas. A11 digitized utility features (both point structures and lines) are also hot -linked to the primary source document within a geodatabase application developed for in -office and in -the -field access to source documents using GIS technology within a WTH! Atlas custom prepared document management program, This program displays scanned source documents by a single click as a separate window as well as a georeferenced transparent overlay. Application also shows all "other" documents that have a mapped coverage window encompassing the selected feature. Schedule: Source Document scanning and georeferencing was completed in late 2015, GPS field mapping of manholes has been completed in 2016. The final GIS database is being developed and edited via ERRATA points with an anticipated final project delivery for September 2016. Contact: WTH Technology 3665 Washington Blvd. Indianapolis, IN 46205 Attention: Trevor Bergum 1-888-225-5984 tber um a1wth Es.com or trevor.ber um wth is.com Also: Eric J. Lowry Cell: 812-595-2089 Eric.lowr wth is.com 5. Hattiesburg, NIS water & sanitary sewer systems Borough of Paramus Guy Picone, Director of DPW Phone: 201 265 2100 Fax: 201 265 1433 icone aramusborou h.or The City of Hattiesburg, MS is impiementing an ArcGIS based Asset Management System for utilities. The project is being managed by local engineering consultant Shows, Dearman & Waits (SDW) with GIS technical assistance by Geositus (David Rankin). Atlas was brought onto the project team to implement an ArcGIS geodatabase design for Hattiesburg utilities that complies fully to the ESRI Local Governmental model in order that the final Arc geodatabase will flow and operate without undue processing within a GIS based Asset management system such as CityWorks. Atlas responsibilities included re -structuring all existing digital utility data (primarily AutoCAD) to operate within the ESRI Local Government model, which included full network and topological structure capability. Atlas also has been responsible for training and support of SDW engineers, GAD/GIS and programming staff for operation and maintenance of the new water and sanitary systems geodatabase within the ArcGIS ESRI Local Government model, Schedule: Consulting and database development services by Atlas have been conducted within the first half of 2016. The geodatabase has been completed for the intended ArcGIS ESRI Local Government model. Contact: Shows, Dearman & Waits, Inc. 301 Second Avenue Hattiesburg, MS 39401 Attention: John T. Weeks, P.E. john sd; w.com Phone: 601 544 1821 17 Geositus, GIS Consultants Seminary, MS Attention: David Rankin davidr eositus.com 6. Martin County, NC Water Systems ArcGIS Conversion of all Water systems County -wide using digital orthophotography and tax parcels as base map for utility mapping and conversion. Extensive feature attributes developed in accordance with a strict ArcGIS Geodatabase design by Atlas. Martin County water distribution system is comprised of two districts that were each designed and built as two separate phases, Atlas services included: • Scanning the existing maps and creating raster images for inclusion in the ArcGIS software program. Rectify and georeferenced scanned maps to precisely fit digital orthophotography base map, • Digital conversion of water systems to include pipe size, material, etc. for lines and selected attributes of size, etc, for valves and hydrants and caps, etc. • Digital conversion included culvert locations and parcel locations and addresses for those parcels that have houses that included within the water system project (points as addresses as shown on the existing maps). • Installation of the Atlas ArcGIS software application program for water sewer systems for office workstations and in -the -field laptops. • Inclusion of water system data onto the existing County GIS website as a data layer, • On-site training with GIS geodatabase and software. Schedule: Project initiated January, 2012 and completed August 2012. Atlas will continue to provide GIS support to Martin County Water System and GIS staff. Contact: Ed Warren, Director Martin Water & Sewer systems 305 East Main Street Williamston, NC 27892 ewarren Cd martincount icclov.com Voice: 252 789 4345 Fax: 252 789 4369 Bobby Beach, Martin County GIS 305 East Main Street Williamston, NC 27892 rbeach u: nza:-tincount •nc rov.com Voice: 252 789 4350 Fax: 252 789 4359 18 tlas Geographic Data, Inc Website: www.atlas eodata.com Company Profile Atlas Geographic Data, Inc. (AGD) is a GIS professional services company with project management and GIS production facilities in Wilmington, North Carolina and additional cadastral mapping offices within AL and MS. Products and services provided by AGD include: • GIS implementation, primarily for state, county and municipal governments. • GIS feature mapping and attribution by heads up on-screen digitizing from planimetry and by photo interpretation of digital orthophotography. • Cadastral mapping from deeds and plats and tax parcel map conversion. ■ ESRI Parcel Fabric implementation for County tax parcel databases. Includes database designs, data mapping and/or conversion, maintenance, client training and support. • ESRI Local Government Information data Model (LGIM) implementation for County/Municipal clients. • E-911 address database development to include address point database development, digital address assignment, MSAG reconciliation, Telco ALI reconciliation, road centerline mapping and address range development. • ArcGIS database designs and Gcodatabase development. • GIS website development for county and municipal governments within formats of ArcIMS, ArcGIS Server, AGOL and MapGuide. • Client training and on-going support with GIS systems for tax parcel, parcel fabric E-911, AVL and utility feature applications. ■ ArcGIS application development and programming. GIS data programming and interactive linkage to exterior databases such as CAMA, Planning, E911, etc. • Utility feature digital conversion to include water, sewer, storm water, gas and electric power distribution systems. Procedures include conversion of existing maps/documents as well as in -the -field GPS mapping. ■ Aerial photogrammetric mapping for planimetry and digital orthophotography using controlled stereo model imagery at softcopy work -stations. • ArcGIS Server implementation and ArcGIS version upgrades and conversion of AutoCAD files to GeoDatabase formats for county government GIS datasets. • AVL implementation, particularly for tax field appraisal and E-911 PSAP applications to include software for in -vehicle map display. Atlas Geographic Data, Inc (AGD) was formed in early 2005 through the partnership of four senior experienced GIS professionals, three of which are Professional Registered Land Surveyors (PLS), having GIS and photogrammetry specialty as well as LISP certification. The senior management staff (individual GIS career experience ranging from 12 to 34 years) represents a seasoned GIS experience for developing cadastral, E-911, and utility map datasets. Data delivery formats include AutoCAD, Arclnfo, ArcGIS, ArcView, Parcel Fabric and Bently MicroStation. AGD staff experience also includes numerous related software formats to include ESRI packages of personal Geodatabase, ArcGIS Server, ArcGIS On -Line, ArcServer, ArcSDE, ArcIMS, and relational database systems including ORACLE, SQL, MS Access, Dbase, etc. GIS mapping capability and experience includes both cadastral mapping from deeds as well as direct conversion of existing maps. In addition, AGD staff has extensive experience with complex E-911 database construction, including address attribution of structures and road centerlines for direct linkage to ANI/ALI data for dispatch of both landline and Phase II wireless applications. Atlas Geographic Data is a member of the ESRI Developer Network (EDN). As such, we have in- house access to all of the programming source codes and software for the entire suite of ArcGIS products. AGD is an ESRI Silver Business Partner. The senior staff of AGD has an extensive background with GIS implementation within county and municipal governments, primarily within eastern US states; however, major GIS and mapping projects have also been completed and supported within more than 30 states in the past 25 years. This past background of projects has involved tax parcel mapping and/or conversion for GIS for more than 90 counties totaling more than 3,000,000 parcels, E-911 address databases for 55 counties, and orthophoto base mapping for more than 140 counties (60,000+ orthophotos). Corporate Office: Atlas Geographic Data, Inc. (eight fulltime GIS employees, of which two are PLS and LISP) 1015 Ashes Drive, Suite 104, Wilmington, NC 28403 Phone: 910 256 9892 Fax: 910 256 9979 Contact: Hays Lambert, PLS LISP, President and designated Project Manager Cell: 910 264 1206 Email: hlambertii atlas eodata.coizl Company Website: www.atlasgeodata.com Branch Offices: 657 Tanbridge Road (two fulltime GIS employees, of which one is PLS and LISP) Wilmington, NC 28405 Phone: 910 632 8270 Celt: 910 352 2491 Contact: Larry Kirkpatrick, PLS GISP, Vice President/Secretary Email: lkirkpatrick ei atlas�,e�a; corn 1160 Jersey Mountain Road Romney, WV 26757 Off-site back-up redundant Server location within basement of Hampshire County 911 Center with extensive 24n backup power generation and fiber optic cable. 20 Mineral Springs Road, Suite One, Pell City, Alabama 35054 Contact: Jeff Cooke or Monica Dennis: 205 338 1060 Ten (10) fulltime GIS managers, parcel mappers, and GIS analysts. Operating under former name: Tri-State Consulting Services, Inc. Atlas acquired Tri-State in 2012. 2 312 Main Street, Philadelphia, M5 39350 Contact: Jeff Cooke or Monica Dennis: 205 338 1060 Five (5) fulltime digital tax parcel mappers Still operating under fonner naive: Tri-State Consulting Services, Inc. Digital mapping at Atlas Geographic Data, Inc, is generally accomplished within an SSRI ArcGIS Geodatabase/SDE and/or AreEditor environment using version 10.3 or within an AutoCAD format. Open source GIS systems are even utilized for selected projects and applications. Computer Aided Drafting & Design (CADD) prograins such as AutoCAD and Microstation are utilized by.AGD for data capture and processhig where the client's applications are gest suited to these programs (typically engineering/surveying or utility mapping projects). Tax parcel mapping is edited and final -formatted within ArcGIS SDE/Geodatabase to provide Polygon topology. Arc Coordinate geometry (Arc COLO) is used for metes and bounds parcel construction. AGD stays current with ESRI maintenance programs in order to keep our software capability up-to-date in behalf of both our production staff and support of our installed client base. Data delivery formats as direct output from our data conversion and mapping processes include ArcGIS Geodatabase (both for ArcEditor and Arc Server configured systems) and Shapefiles. AGD is a certified ESRI software development firm, thereby, having in-house access to all ArcGIS extensions, programs, & database fainctionalility such as TINS, Spatial Analyst, Arc Server, Parcel fabric, LOGO, Network, Topology, LGIM, etc, AGD is also an ESRI Silver Business Partner. AutoCAD licenses that are used primarily in the AL and MS offices of Tri-State (purchased by Atlas in 2012), Many of the Tri-State MS County clients use AutoCAD as a. tax parcel database software platform. The Tri-State AutoCAD capability is used to maintain tax parcel data for these Counties as well as provide AutoCAD capability for those instances where Atlas may be required to deliver AutoCAD databases to clients parallel with ArcGIS geodatabase. Tri-State provides on-going mapping and tax parcel maintenance services for more than 50 County Tax Assessor offices within Mississippi. ArcGIS is utilized within the AGD internal network to store and manage client projects and files. This system includes ten rack mounted file servers with on-line storage exceeding fifty terrabytes among multiple Raid configured hot swappable hard drives. Digital mapping, editing and duality control is accomplished using twenty (24) high end networked PC workstations running under Windows. Most workstations are configured with dual to triple monitors in order that cadastral mappers and GIS analysts can view the map construction window simultaneously with deed, plat and source document files and imagery. Full size map plots are prepared using HP 500 and HP 1055C plotters that are networked to workstations. An HP 5550n high speed laser color printer is used for high quality check plots up to tabloid size (I 1 x 17 inch), as well as "Mala Book" production. Documents are scanned on-site with 42 and 36 inch format (E size) Contex document scanners as well as high resolution Nikon digital cameras that are stand mounted using interactive PC software for indexing and image capture. A Minolta micro.filin. reader printer is used to view, edit and print hardeopies from both 35 min and 16 min film acquired from older state and county Archives of tax maps, deeds, plats and grantee/grantor indexes. Additional Qualifications of Atlas Geographic Data, Inc, Atlas Geographic Data, Inc. is a subchapter S professional services corporation that is incorporated within North Carolina and registered with the Secretary of State's office and the NC Board of registration for Engineers and Surveyors. Atlas is also registered to conduct business with Secretary of State. in Vermont, Georgia, West Virginia, Maryland, Mississippi, South Carolina and Virginia. Federal Tax ID Number is: 20-3251150. Atlas is an employee owned Zinn, with majority Stock ownership by fulltime employees: Hays Lambert, PLS GISP, President; Larry Kirkpatrick, PLS, Vice President/Secretary; Teresa Kirkpatrick, Treasurer; Marls (Robert) .Bratcher- and Tre Penegar, PLS GISP. There have been no mergers, acquisitions or sales of Atlas Geographic Data, Inc. since founding. Atlas Geographic Data, Inc. has been providing GIS tax parcel snapping, E-91 i address database development and GIS implementation services for county and municipal governments in all ArcGIS environinent for twelve years. Key staff have extensive background and experience with the specific services as shown on attached resumes and summarized below: I. Larry Kirkpatrick, PLS, Vice President/Secretary/Owner: 33 ,years GIS experience. BS Geology 1974, Coursework for MS Civil Engineering 1979. Professional Land Surveyor (PLS) NC, VA & SC. 2. Frank Hays Lambert, PLS GISP, President/Owner: Project Manager: IS years GIS experience. BS Geography, with concentration in GIS 1998. Professional Land Surveyor (PLS) NC and SC. Certified as Geographic Information Systems Professional {GISP} by the National Association. 3. Mark (Robert) Eratcher, Owner: GIS programmer: 13 years GIS/Programming experience. BS Geography, with concentration in GIS, 2003, Stockholder. 4. Join McMorran, PLS, 36 years mapping/GISlcomputer programming experience. BA Architecture 1968. Professional Land Surveyor (PLS) NC. S. Teresa Kirkpatrick, Treasurer/Owner: GIS operator: 16 years GIS experience. BS Science Education 1973. 6. Samuel (Tre) Penegar, PLS GISP, Owner: 1.2 years GIS experience. BS Geography, with concentration in GIS, 2004. Stockholder. Professional Land Surveyor (PLS) NC Certified as Geographic Information Systems Professional (GISP) by the National Association. 7. Joe Waple, GIS Analyst: I I years GIS experience. BS Geography, with concentration in GIS 2005. 8. Jeff Cooke, GIS Project Manager: 30+ years GIS and parcel mapping experience. BA degree business administration, University of Kansas. 9. Nancy Sellers, Project Manager and GIS parcel mapper: 30+ years GIS and parcel mapping experience. 10- Jack Sellers, Project Manager and GIS parcel mapper: 30+ years GIS and parcel mapping experience. 11. Marshall Winstead, Project Manager and GIS parcel mapper: 30+ years GIS and pal -eel mapping experience. 0 12. Monica Dennis, Project manager and office manager AL and MS: 25 years GIS and parcel trapping experience. 13. Cliff Crosby, GIS tax parcel compilation: 10 years GIS and parcel mapping experience. 14. Greg Nowell, Mississippi Certified Appraiser; 29 years experience with real property appraisal. 15. Michelle Alawine, GIS tax parcel compilation: 12 years GIS and parcel trapping experience. 16. Brian Busenlener, GIS tax parcel compilation: 15 years GIS and parcel trapping experience. 17. Michael Bryant, GIS tax parcel compilation: 7 years GIS and parcel mapping experience. IS. Casey Baker, GIS tax parcel compilation: 7 years GIS and parcel mapping experience. 19. Aaron Hosford, GIS Analyst, programmer and parcel mapper: 12 years GIS experience. 20. Tyler Simmons, GIS website and server systems support: 5 years GIS experience. BA degree in environmental science 2010. 21. Daniel Hiliegass, GIS parcel snapper, field technician for addressing: 5 years GIS experience. BA degree in environmental science 2014. 22. Matthew Beauty, GIS parcel mapper, field technician for Utility Mapping: 2 years GIS In addition, we have included herein an exainplc Iist of completed projects with reference contacts as "Summary of Project Experience and References for Atlas Geographic Data, Inc. 5 City ofAlpharetfa, GA RFP # 17-111, Cadastral Conversion Services L SECTION 5: COST PROPOSAL - - - -- Instructions for submitting Cost Proposal. Two (2) Hard Original copies marked "Original" with original signatures shall be submitted in a separate, sealed opaque envelope within the sealed proposal package. See Section 3.0, #7 Cost Proposal and Proposal Price Certification for complete submittal directions, Cadastral Conversion Project Project Milton Pilot Project $ 3,800 $ 2,060 Final Project $ 76,875$ 38,625 T Totals $ 80,675 $ 46,685 Option: Conversion Script 1 $ 1,025 $ 515 Award will consider price, but price will not be the sole, determining factor. Proposal Price Certification In compliance with Section 3 Scope of Project/Specifications. the undersigned offers and agrees that if this Proposal is accepted by the respective City Council within one hundred twenty (120) days of the date of RFP Response (Proposal) Due Date/Time, that the undersigned will furnish any or all of the deliverables upon which prices are quoted, at the price set opposite each, to the designated point(s) within the time specified. COMPANY Atlas Geographic Data, Inc. ADDRESS 215 Racine Drive, Suite 201, Wilmington, NC 28403 AUTHORIZED SIGNATURE(S) /+-� E, PRINT I TYPE NAME (S) AND TITLES) Larry Kirkpatrick, PLS, Secretary/Partner/VP ORIGINAL Page: 22 of 51 City of Alpharetta, GA RFP # 17-111, Cadas&ai Conversion services CONTACT INFO: PHONE NUM13ER 910256-9892 (Office), 910352-2491 (cell Larry K) 910 254 1206 (Cell Hays lambert) CONTACT INFO: E-MAIL ADDRESS lkirkpatrick@atlasgeodata.com hlambert@atiasgeodata.com Page: 23 of 51 EXHIBIT "C" See Exhibits A and B STATE OF 8 'P— EXHIBIT "D" COUNTY OF f—t Y CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its fedcral work authorization user identification number and date of authorization are as follows: a_7 q 190 Federal Work Authorization User Identification Number Date of Authorization Atlas Geographic Data, Inc Name of Contractor Cadastral Conversion Service Name of Project City of Milton, Georgia Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on , 2017 in �y(city), Al j�, (state). ignature`of Authorized Officer or Agent /. ex rr y jl� , )4� ; r { pgcf r i-4. k Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE 16T DAY OF �. ?P17 �Lo�o M;&C%�ry nr rni it DEIRDRE MCGLONE-WEBB [NOTAPWVtfi!VAUk New Hanover County North Carolina My Commission Expires Aug 30, 2020 My Commission Expires: AiA-,L, iL ST N/A: No Subcontractors required by Atlas Geographic Data, Inc. for this City of Milton contract for Cadastral Conversion Services Larry E. Kirkpatrick Sept. 1, 2017 EXHIBIT "E" / 1 L7 z" STATE OF g, COUNTY OF #t]'4 t 6. '�'V SUBCONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10- 91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (name of contractor) on behalf of the City of Milton, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-I0-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub -subcontractors wit present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub -subcontractor to the contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice that a sub -subcontractor has received an affidavit from any other contracted sub -subcontractor, the undersigned subcontractor must forward, within five (5) business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: I hereby declare under penalty of perjury that the Federal Work Authorization User Identification foregoing is true and correct. Number Executed on , 20 in (city), (state). Date of Authorization Name of Contractor Cadastral Conversion Services Name of Project City of Milton Geor is Name of Public Employer Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF ,20 NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: EXHIBIT "F" See E hibil B 'IP MILTON ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE:S tember 18, 2017 FROM: Steven Krokoff, City Manager AGENDA ITEM: Approval of an Agreement between the City of Milton and Crabapple Community Association Regarding Responsibilities and Obligations Related to the Co -Hosting of Crabapple Fest. MEETING DATE: Monday, September 25, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (�`APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (.4-1i'ES () NO CITY ATTORNEY REVIEW REQUIRED: (-KYES () NO APPROVAL BY CITY ATTORNEY: ( KAPPROVED () NOT APPROVED PLACED ON AGENDA FOR: C"7I zg10, I 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: Courtney Spriggs, Community Outreach Manager Date: Submitted on September 19, 2017 for the September 25, 2017 Regular Council Meeting Agenda Item: Approval of an Agreement between the City of Milton and Crabapple Merchant Association Regarding Responsibilities and Obligations Related to the Co-Hosting of Crabapple Fest. ______________________________________________________________________________ Department Recommendation: Approval. Executive Summary: The City of Milton and non-profit Crabapple Merchant Association (hereinafter referred to as CMA) have entered into a partnership for the fifth annual Crabapple Fest. The impetus of this partnership is the CMA’s need for professional help in regards to logistics, advertising, and public safety and the City of Milton’s benefit of community partnership and vendor assistance. We saw great success with the agreement and partnership for the 2013-2016 Crabapple Fests. Both parties wish to continue the yearly festival in the heart of historic downtown Crabapple to complement the vision of “Downtown Milton” as the city grows. This document outlines the expectations and deliverables of that partnership, including CMA’s handling of vendors, Milton’s handling of children’s activities and sponsors, and shared responsibilities of volunteerism. Funding and Fiscal Impact: Funding for this festival will be achieved by the existing special event fund line items for the Crabapple Fest ($24,508). This cost will be offset with sponsorships which we estimate to be $8,000.00. Alternatives: Denial of the contract, dissolution of the partnership. Legal Review: Jeff Strickland– Jarrard & Davis (9/18/2017) Concurrent Review: Steven Krokoff, City Manager Stacey Inglis, Assistant City Manager Attachment(s): Agreement between the City of Milton and CMA Regarding Responsibilities and Obligations Related to Co-Hosting of Crabapple Fest. 1 AGREEMENT BETWEEN THE CITY OF MILTON AND CMA REGARDING RESPONSIBILITIES AND OBLIGATIONS RELATED TO CO-HOSTING OF THE CRABAPPLE FEST THIS AGREEMENT is effective as of this_____ day of _____________, 2017, by and between CITY OF MILTON, a political subdivision of the State of Georgia, acting by and through its governing authority, the Mayor and City Council for the City of Milton (“City"), and CRABAPPLE MERCHANT ASSOCIATION INC., a Georgia nonprofit corporation, ("CMA"). Collectively, the City and CMA may be referred to herein as the "Parties." WITNESSETH THAT: WHEREAS, the City and CMA desire to co-host a festival to be known as the Crabapple Fest and to specify each party’s responsibilities and obligations related thereto; and WHEREAS, the City and CMA have determined that it would be mutually beneficial to share in the cost of hosting this festival to be known as the Crabapple Fest, as both Parties would benefit from maximum community branding, cost sharing, increased festival attendance, and enhanced benefits to community commerce; and WHEREAS, the City is authorized by Article IX, Section 2, Paragraph III of the Constitution of the State of Georgia to provide and fund recreational programs; and WHEREAS, the City will receive a substantial benefit from consolidating its efforts with those of CMA, as the City will be able to co-host a much larger festival than was previously possible with greater recreational opportunities for Milton’s citizens; and WHEREAS, the public interest will be served by this Agreement, as the City will receive a substantial benefit through CMA’s provision of funding, personnel and administrative assistance in co-hosting a much larger community festival; NOW, THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein, together with other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties hereto do mutually agree as follows: I. SCOPE OF SERVICES AND TERMINATION DATE A. Project Description The Parties will work cooperatively to co-host a festival in downtown Crabapple, which 2 festival shall be known as “Crabapple Fest” (the “Festival”). B. Party Obligations and Responsibilities 1. City Obligations and Responsibilities The City shall be responsible for providing all labor and funding associated with the following in co-hosting the Festival: a. Logistics – The City shall be responsible for coordinating any logistics associated with closing roads and providing security for the Festival, including but not limited to closing Crabapple Road (from Itaska Walk to Broadwell Road) where the Festival will occur and providing a public safety presence at the Festival. b. Children’s Activity Area – The City shall be responsible for organizing and running the children’s activity area and shall include space sufficient for children’s activities. c. Sponsorships – The City shall be responsible for and authorized to obtain sponsorships to fund its portion of any costs associated with co-hosting the Festival. The City shall make a good faith effort to secure as many sponsorships as possible to offset the public funds needed to be expended on the Festival. Any sponsors providing three thousand dollars ($3,000) or more in sponsorship funding shall be allowed to have a booth at the Festival at no additional charge. d. Vendor Solicitation and Recruitment (Other than Antique/Art/Food Vendors Recruited by CMA) – The City will maintain a record of all participating vendors (other than antique, art and food vendors recruited by CMA) that the City recruits to participate in the Festival, which record shall include the name, address, and phone number of the vendor, any amounts payable or outstanding from such vendor, the vendor terms, the vendor class (if any), and any other vendor information deemed necessary. The City may, but is not required to, set a fee for participation by such vendors, which fee, if imposed, shall not exceed one hundred dollars ($100.00) (vendors may choose to make a donation in excess of such amount). Any amounts outstanding to be collected from such vendors (other than antique, art and food vendors recruited by CMA) shall be the responsibility of the City. e. Publicity and Communications – The City shall coordinate any publicity and communications associated with the Festival, including but not limited to written flyers, pamphlets and 3 advertisements, signage, broadcast media, etc. f. Budget and Finances – The City shall set the Festival budget and keep records of all finances related to the Festival. The City shall provide a copy of any financial statements or other financial reports completed in relation to the Festival to CMA for consideration in Post-Event Evaluation/Summary/Appreciation. 2. CMA Obligations and Responsibilities CMA will be responsible for providing all labor and funding associated with the following in co-hosting the Festival: a. Vendor Solicitation and Recruitment (Antique/Art/Food Vendors Recruited by CMA) – CMA shall be responsible for soliciting and recruiting antique, art, and food vendors for the festival. CMA will maintain a record of all participating antique, art and food vendors recruited by CMA to participate in the Festival, which record shall include the name, address, and phone number of the vendor, any amounts payable or outstanding from such vendor, the vendor terms, the vendor class (if any), and any other vendor information deemed necessary. Any amounts outstanding to be collected from any antique, art and food vendors recruited by CMA shall be the responsibility of CMA. b. Vendor Management and Communications – CMA shall be responsible for managing the involvement of and communicating with any and all antique, art, and food vendors recruited by CMA; provided that any fee charged by CMA to vendors to participate in the Festival shall not exceed two hundred twenty-five dollars ($225.00) (vendors may choose to make a donation in excess of such amount). The Parties agree that any revenue collected from fees charged to antique, art and food vendors recruited by CMA shall be designated to the CMA’s fundraising account. c. Vendor Tents – CMA will require all vendors to be responsible for providing their own tents for their booths/vendor stands. d. Revenue Reporting – Once the Festival is complete, CMA will provide the City with a report specifying all revenues and/or other monies collected in relation to the Festival, including but not limited to those designated for community programs (e.g., donations). 3. Joint Obligations and Responsibilities of both the City and CMA 4 The City and CMA will be jointly responsible for providing all labor and funding associated with the following in co-hosting the Festival: a. Volunteer Recruitment and Coordination – The City and CMA shall work together to recruit and coordinate volunteers to plan for and staff the Festival. b. Post-Event Evaluation/Summary/Appreciation – The City and CMA shall work together to evaluate the success of the Festival once complete. 4. All Other Obligations The Parties will negotiate in good faith to equitably assign any obligations or responsibilities not specifically assigned herein, and the labor and funding associated therewith, as such obligations and responsibilities are identified. C. No Admission for Attendees. The Parties agree that there shall be no admission fee charged to members of the public who attend the Festival. D. Schedule. The Parties anticipate that the Festival will be held on Saturday, October 7, 2017. This Agreement will terminate upon completion of Post-Event Evaluation, Summary and Appreciation activities following the Festival, which the Parties expect to be completed within five (5) weeks of the Festival. II. MISCELLANEOUS A. Amendments This Agreement may be amended only upon execution of an amendment by both of the Parties hereto. B. Indemnification of the City The CMA shall bear all losses and damages directly or indirectly resulting to it and/or the City on account of CMA’s performance of this Agreement. CMA shall defend, indemnify and hold harmless the City, its officers, boards, commissions, elected and appointed officials, employees, servants, volunteers and agents (hereinafter referred to as “City Parties”) from and against any and all claims, injuries, suits, actions, judgments, damages, losses, costs, expenses and liability of any kind whatsoever, including but not limited to, attorney’s fees and costs of defense, (hereinafter “Liabilities”) which may be the result of willful, negligent or tortious conduct arising out of CMA’s performance of this Agreement or operations by the CMA, any 5 CMA contractor, anyone directly or indirectly employed by the CMA or a CMA contractor or anyone for whose acts the CMA or a CMA contractor may be liable. This indemnity obligation does not include Liabilities caused by or resulting from the sole negligence of the City or City Parties. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against the City or City Parties, by any employee or representative of the CMA, any CMA contractor, anyone directly or indirectly employed by the CMA or a CMA contractor or anyone for whose acts the CMA or a CMA contractor may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the CMA or any CMA contractor under workers’ or workmen’s compensation acts, disability benefit acts or other employee benefit acts. This obligation to indemnify, defend, and hold harmless the City and City Parties shall survive expiration or termination of this Agreement, provided that the claims are based upon or arise out of actions that occurred during the performance of this Agreement. C. Insurance The CMA shall have and maintain in full force and effect for the duration of this Agreement commercially reasonable insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of this Agreement by CMA, its agents, representatives, employees or contractors. Insurance is to be placed with insurers with an A.M. Bests' rating of no less than A:VII. The City and City Parties are to be covered as additional insureds in such policies. Further, during the term of this Agreement, each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. CMA shall furnish the City with certificates of insurance and endorsements to the policies evidencing coverage required by this Article. The certificate of insurance and endorsements shall be on a form utilized by CMA's insurer in its normal course of business and shall be received and approved by the City prior to execution of this Agreement by the City. The City reserves the right to require complete, certified copies of all required insurance policies at any time. The CMA shall provide proof that any expiring coverage has been renewed or replaced at least two (2) weeks prior to the expiration of the coverage. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. D. Employment of Unauthorized Aliens Prohibited (1) E-Verify Affidavit – Pursuant to O.C.G.A. § 13-10-91(b)(5), and as it is the City’s understanding that CMA has no employees and does not intend to hire any employees for the purpose of performance of this Agreement, CMA must provide a copy of the state issued driver’s license or state issued identification card (from a state approved by Georgia’s Attorney General) of an individual authorized to act on behalf of CMA and a copy of the state issued driver’s license or identification card (from a state approved by Georgia’s Attorney General) of each independent 6 contractor utilized in the satisfaction of part or all of this Agreement (provided that no vendor shall be deemed to be an employee or independent contractor of CMA or of the City, as such vendors are not required to provide any service to the CMA or the City and are simply authorized to participate as a vendor in the Festival). In the event CMA later determines that it will hire employees to satisfy or complete the physical performance of services under this Agreement, it shall first be required to comply with the affidavit requirements described in O.C.G.A. § 13-10-91. E. Records, Reports and Audits (1) Records: (a) Records shall be established and maintained by the CMA in accordance with requirements prescribed by the City with respect to all matters covered by this Agreement. Except as otherwise authorized, such records shall be maintained for a period of three years from the date that evaluation of the Project is complete. (b) All costs shall be supported by properly executed invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. (2) Reports and Information: Upon request, the CMA shall furnish to the City any and all statements, records, reports, data and information related to matters covered by this Agreement in the form requested by the City. (3) Audits and Inspections: At any time during normal business hours and as often as the City may deem necessary, there shall be made available to the City for examination all records with respect to all matters covered by this Agreement. The CMA will permit the City to audit, examine, and make excerpts or transcripts from such records, and to audit all contracts, invoices, materials, or data relating to all matters covered by this Agreement. F. Conflicts of Interest CMA agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics. G. Confidentiality 7 CMA acknowledges that it may receive confidential information of the City and that it will protect the confidentiality of any such confidential information and will require any of its contractors and/or staff/volunteers to likewise protect such confidential information. The CMA agrees that confidential information it receives or such reports or information that CMA creates under this Agreement shall not be made available to, or discussed with, any individual or organization, including the news media, without prior written approval of the City. The CMA shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City information whether specifically deemed confidential or not. CMA acknowledges that the City’s disclosure of documentation is governed by Georgia’s Open Record’s Act. H. Authority to Contract The CMA covenants and declares that it has obtained all necessary approvals of its board of directors or similar authority to simultaneously execute and bind CMA to the terms of this Agreement, if applicable. Ratification of the agreement by a majority of the members of the City Council shall be authority for the Mayor to execute this Agreement on behalf of the Council. I. Nondiscrimination In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, the CMA agrees that, during performance of this Agreement, CMA, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any contractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, CMA agrees to comply with all applicable implementing regulations and shall include the provisions of this Section II(I) in every contract for services contemplated under this Agreement. III. TERMINATION The City shall have the right to terminate this Agreement for convenience by providing written notice thereof at least thirty (30) calendar days in advance of the termination date. Upon termination, the CMA shall promptly discontinue all work that would incur additional liability or obligation on the City, unless the notice directs otherwise. The rights and remedies of the City and CMA provided in this Article are in addition to any other rights and remedies provided under this Agreement or at law or in equity, including but not limited to the right to terminate this Agreement for cause. IV. NO PERSONAL LIABILITY Nothing herein shall be construed as creating any individual or personal liability on the part of any City Party. No City Party shall be personally liable to the CMA or any successor in interest in the event of any default or breach by the City or for any amount which may become due to the CMA or successor or on any obligation under the terms of this Agreement. Likewise, 8 CMA’s performance of services under this Agreement shall not subject CMA’s individual employees, officers or directors to any personal liability. The Parties agree that their sole and exclusive remedy, claim, demand or suit shall be directed and/or asserted only against CMA or the City, respectively, and not against any employee, officer, director, or elected or appointed official. V. ENTIRE AGREEMENT This Agreement constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. No other agreement, statement or promise relating to the subject matter of this Agreement not contained in this Agreement shall be valid or binding. This Agreement may be modified or amended only by a written document signed by both Parties with appropriate authorization. VI. SUCCESSORS AND ASSIGNS; ASSIGNMENT This Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the respective Parties, provided that no Party may assign this Agreement without prior written approval of the other Party. VII. APPLICABLE LAW If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the rules, regulations, statutes and laws of the State of Georgia will control. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia. VIII. CAPTIONS AND SEVERABILITY The caption or headnote on articles or sections of this Agreement are intended for convenience and reference purposes only and in no way define, limit or describe the scope or intent thereof, or of this Agreement nor in any way affect this Agreement. Should any article(s) or section(s), or any part thereof, later be deemed unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed, and the remainder of this Agreement shall remain in full force and effect to the extent possible. IX. NOTICES A. Communications Relating to Day-to-Day Activities 9 All communications relating to the day-to-day activities concerning the Project shall be exchanged between Courtney Spriggs for the City and Peyton Jamison for CMA. B. Official Notices All other notices, requests, demands, writings, or correspondence, as required by this Agreement, shall be in writing and shall be deemed received, and shall be effective, when: (1) personally delivered, or (2) on the third day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Parties at the addresses given below, or at a substitute address previously furnished to the other Parties by written notice in accordance herewith: NOTICE TO THE CITY shall be sent to: Milton City Manager 2006 Heritage Walk Milton, GA 30004 With a copy to, Milton Community Outreach Manager 2006 Heritage Walk Milton, GA 30004 NOTICE TO THE CMA shall be sent to: Jennifer Newton, President Crabapple Merchant Association Inc. 615 Gantt Road Alpharetta, GA 30004 Future changes in address shall be effective only upon written notice being given by the City to CMA or by CMA to City Manager via one of the delivery methods described in this Section. XIV. WAIVER OF AGREEMENT No failure by the Parties to enforce any right or power granted under this Agreement, or to insist upon strict compliance with this Agreement, and no custom or practice of the Parties at variance with the terms and conditions of this Agreement shall constitute a general waiver of any future breach or default or affect the Parties’ right to demand exact and strict compliance with the terms and conditions of this Agreement. XV. NO THIRD PARTY RIGHTS This Agreement shall be exclusively for the benefit of the Parties and shall not provide any third parties with any remedy, claim, liability, reimbursement, cause of action or other right. 10 XVI. SOVEREIGN IMMUNITY Nothing contained in this Agreement shall be construed to be a waiver of the City’s sovereign immunity or any individual’s qualified good faith or official immunities. XVII. FORCE MAJEURE Neither the City nor CMA shall be liable for their respective non-negligent or non-willful failure to perform or shall be deemed in default with respect to the failure to perform (or cure a failure to perform) any of their respective duties or obligations under this Agreement or for any delay in such performance due to: (a) any cause beyond their respective reasonable control; (b) any act of God; (c) any change in applicable governmental rules or regulations rendering the performance of any portion of this Agreement legally impossible; (d) earthquake, fire, explosion or flood; (e) strike or labor dispute, excluding strikes or labor disputes by employees and/or agents of CMA; (f) delay or failure to act by any governmental or military authority; or (g) any war, hostility, embargo, sabotage, civil disturbance, riot, insurrection or invasion. In such event, the time for performance of this Agreement shall be renegotiated in good faith between the Parties to reasonably account for such circumstances, and all other obligations shall remain intact. [SIGNATURES ON FOLLOWING PAGE] 11 IN WITNESS WHEREOF the City and CMA have executed this Agreement effective as of the date the last Party executes this Agreement. CRABAPPLE MERCHANT ASSOCIATION INC., a Georgia Nonprofit Corporation By: _________________________________ Jennifer Newton, President Date: _____________________ [CORPORATE SEAL] ATTEST: By: ____________________________ Amanda Fuller, Secretary CITY OF MILTON By: __________________________________ Joe Lockwood, Mayor Date: _____________________ [CITY SEAL] ATTEST: By: ____________________________ Sudie AM Gordon, City Clerk a MILTON'IP ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: 4zelptember 18, 2017 FROM: Steven Krokoff, City Manager AGENDA ITEM: Approval of a Task Order to Provide Freemanville at Providence Pre -construction Support Services MEETING DATE: Monday, September 25, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (4XAPPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (I -IES () NO CITY ATTORNEY REVIEW REQUIRED: (YES () NO APPROVAL BY CITY ATTORNEY: (,�-XPPROVED (J NOT APPROVED PLACED ON AGENDA FOR: 041 tsf C' 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: Sara Leaders, PE, Transportation Engineer Date: Submitted on September 15, 2017 for the September 25, 2017 Regular City Council Meeting Agenda Item: Approval of a Task Order to Provide Freemanville at Providence Pre-construction Support Services _____________________________________________________________________________________ Project Description: The City is requesting pre-construction services for the Freemanville Road at Providence roundabout project. The services to be provided under this task order are for plan review, constructability review, attend meetings as requested by City, right of way coordination, bid preparation, and review of bids. Procurement Summary: Purchasing method used: Task Order Related to Original RFP Account Number: 300-4101-541401703 Requisition Total: $20,000 Vendor: BM&K, PC Financial Review: Bernadette Harvill, 9/18/17 Legal Review: Jarrard & Davis, LLP – Sam VanVolkenburgh, 8/31/17 Attachment(s): Task Order Ak ESWLW D2W6 TASK ORDER TO PROVIDE PRE -CONSTRUCTION SERVICES FOR FREEMANVILLE RD AT PROVIDENCE ROAD ROUNDABOUT THIS TASK ORDER between the parties is entered into pursuant to the above -referenced Professional Services Agreement (RFQ #17-PW01), incorporated herein by reference, and shall serve as authorization by City of Milton to BM&K, P.C. (referred to herein alternately as "Consultant" and "BM&K") to perform the services described herein pursuant to the terms and conditions, mutual covenants and promises provided herein and in the Professional Services Agreement. NOW, THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein, and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties do mutually agree as follows: Description of Services: The City is requesting pre -construction services for the Freemanville Road at Providence roundabout project. The services to be provided under this task order are for plan review, constructability review, attend meetings as requested by City, right of way coordination, bid preparation, and review of bids. Timing: This task order will be completed within 6 months of notice to proceed by the City. Compensation: This task order shall not exceed $20,000 based upon the rates that are part of the Agreement. Attachments: Plan Layout Approved by City Council Mayor Date See following page for additional signatures 2006 Heritage Walk Milton, GA 30004 P: 678.242.2500 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 '*k ESTABLISHED 2006 CITY OF MILTON: By: Title: Name: Date: CONSULTANT: kSt-1 e By: Title: Name:. Date: 2006 Heritage Walk Milton, GA 30004 P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 00 M I 1-'T0 : ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 21, 2017 FROM: Steven Krokoff, City Manager AGENDA ITEM: Approval of Subdivision Plat. MEETING DATE: Monday, September 25, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (x,�`AAPPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES ( 440 CITY ATTORNEY REVIEW REQUIRED: () YES (-KN APPROVAL BY CITY ATTORNEY: () APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: OC7/2S'Ool-) 2006 Heritage Walk Milton, GA P: 678.242.2500 1 F: 678.242.2499 0000 info@cityofmiltonga.us I www.cityofmiltonga.us To: Honorable Mayor and City Council Members From: Kathleen Field, Community Development Director Date: Submitted on September 20, 2017 for the September 25, 2017 Regular Council Meeting Agenda Item: Consideration of Subdivision Plat Approval ____________________________________________________________________________ Department Recommendation: To approve the subdivision related plats and revisions as stated below. Executive Summary: The Milton Subdivision Regulations require that the Mayor and City Council approve all Final Plats, final Plat Re-recording, Revisions and Minor Plats once the matter has been reviewed and certified by the Community Development Director in accordance with the Subdivision Regulations. Funding and Fiscal Impact: None. Alternatives: Do not approve. Legal Review: None – not required. Concurrent Review: Steven Krokoff, City Manager Attachment(s): Plat List, Location Map, Plats Consent Plats Staff Memo Page 2 of 4 Name of Development / Location Action Comments / # lots Total Acres Density 13805 Cowart Road Minor Plat 3 Lots 5.60 .53 Lots / acre Consent Plats Staff Memo Page 3 of 4 Consent Plats Staff Memo Page 4 of 4 2�uin ny out y St e4GED PEo1 FULTON COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Community Development Block Grant Program 137 Peachtree Street, Suite 300 Atlanta GA, 30303 AN ADDENDUM BETWEEN FULTON COUNTY AND The City of Milton STATE OF GEORGIA, COUNTY OF FULTON FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 2017 CDBG CONTRACT Federal Award Identification Number: B -17 -UC -13-0003 DUNS Number: 168399454 Federal Award Date: 01/01/2017 Total Federal HUD Award Amount for CDBG: $ $2,031,813 CFDA Number 14.218 — Community Development Block Grants This addendum is in reference to STATE OF GEORGIA, COUNTY OF FULTON FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 2017 PUBLIC SERVICE CONTRACT Federal Award Identification Number: B -17 -UC -13-0003. By signing this Addendum City of Milton, states it will comply with the requirements and standards below when administering CDBG grant funds per the FY 2017 contract. Additional Requirements Provisions Federal OMB Circulars for OMB Circulars for Other Federal Regulations* Non Gov't Gov't Subrecipients Regulations ** Subreci ients Grant Closeout 570.502,570.509 Procedures Financial Management 570.502,570.610 24 CFR Parts 84.20 and 85.20 and Treasury Cir.1075 Audits 570.502,570.610 A-133 A-133 24 CFR Parts 84.26 and 85.26 Religious and Political 570.2000), Activities 570.207 Procurement Methods 570.502 * Unless otherwise noted, citations are from Title 24 of the Code of Federal Regulations (CFR). ** Part 84 applies to institutions of higher education, hospitals, and other non-profit organizations; Part 85 applies to state, local, and federally recognized Indian Tribal governments. This Addendum is hereby made part of the Contract Documents and specifications to the same extent as if originally included therein, and shall be signed by City of Milton and included in the contract. Except for the changes herein, the original Contract Documents shall remain in full force and effect. Please acknowledge receipt of this Addendum consisting of two pages by signing and returning a copy of this Acceptance of Notices by email to (add CDBG manager/specialist's name). The subrecipient must acknowledge receipt of this addendum in the noted space below. ACCEPTANCE OF NOTICE Receipt -of the ADDENDUM is hereby acknowledged by City of Milton Subrecipient Name Date By: Print Name and Title Signature 2 1 FULTON COUNTY 2 DEPARTMENT OF COMMUNITY DEVELOPMENT _ 3 �' Community Development Block Grant Program 4 137 Peachtree Street, Suite 300 5 Atlanta GA, 30303 6 OPPORTUNirY 7 AN AGREEMENT BETWEEN FULTON COUNTY 8 AND 9 THE City of Milton 10 STATE OF GEORGIA, COUNTY OF FULTON 11 12 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 13 2017 PUBLIC SERVICE CONTRACT 14 CFDA Number 14.218 — Community Development Block Grants 15 Federal Award Identification Number: B -17 -UC -13-0003 16 The Drake House's DUNS Number: 168399454 17 Federal Award Date: 01/01/2017 18 Total Fulton County 2017 CDBG Subrecipient Agreement: $116,000.00 19 20 21 THIS AGREEMENT, between Fulton County, Georgia, the Department of Community Development 22 (hereinafter referred to as "the County"), a political subdivision of the State of Georgia, acting by and through 23 its duly elected Board of Commissioners, and The City of Milton (hereinafter referred to as "the 24 Subrecipient"), a non-profit corporation organized and existing in Fulton County under the laws of the State of 25 Georgia. 26 WITNESSETH THAT. 27 WHEREAS, on, August 2, 2017 the Fulton County Board of Commissioners approved the 2017 Annual 28 Action Plan as part of the overall Fulton County 2015 — 2019 Consolidated Planning document which includes 29 Community Development objectives and the projected uses of funds for the Community Development Block 30 Grant (CDBG) program activities, as prescribed under the Housing and Community Development Act of 1974, 31 as amended; and 32 33 WHEREAS, the Subrecipient has been awarded CDBG funds by the County for an eligible Public 34 Service activity, as set forth in 24 CFR §570.201(e), and to meet a national objective of benefiting 35 low/moderate income persons, as set forth in 24 CFR §570.208(a)(2)(i); and 36 37 WHEREAS, the year 2017 CDBG allocation awarded to The City of Milton, in the amount of 38 $116,000.00, shall be specifically use to Expand City Programs to LMI Citizens, Community Wellness 39 Paramedic programs and Therapeutic Riding Programs for the Disable; and 40 41 WHEREAS, these activities are designed to benefit low and moderate income persons as required to 42 meet the CDBG national objective; and 43 44 WHEREAS, this Agreement constitutes the contractual arrangement for said public services that has 45 been prepared for execution between the County and the Subrecipient, consistent with Fulton County's Annual 46 Action Plan for fiscal year 2017 and the 2015-2019 Consolidated Plan goals. 47 48 NOW, THEREFORE, for and in consideration of the mutual covenants contained herein, the parties 49 hereby agree as follows: 50 51 SECTION 1.0 — STATEMENT OF WORK 52 53 1. Under this Agreement, the Subrecipient shall provide the services under this Agreement in accordance 54 with the "Statement of Work" attached hereto and made a part hereof as Attachment A. Subrecipient 55 shall perform the work in accordance with applicable federal rules and regulations governing the use of 56 CDBG funds. 57 2. Under this Agreement, the Subrecipient shall perform its work according to the "Service -1- 1 Implementation Schedule, which shall be executed over the twelve month Agreement period (January 2 1, 2017 — December 31, 2017). The "Service Implementation Schedule" was submitted in the 3 Subrecipient's year 2017 CDBG application and is attached hereto and made a part hereof as 4 Attachment B. 5 6 3, Under this Agreement, the Subrecipient shall also provide a CDBG "Cost Reimbursement Budget" for 7 the project that is being executed with CDBG funds, as submitted in the Subrecipient's 2017 CDBG 8 application. The "Cost Reimbursement Budget" is attached hereto and made a part hereof as 9 Attachment C. 10 11 4. Under this Agreement, the Subrecipient shall submit, on not less than a quarterly basis, a "Quarterly 12 Performance Report" detailing project progress as attached hereto and made a part hereof as 13 Attachment D and Attachment D-2. 14 15 5. All work described in Attachments A, B, and C must be consistent with applicable federal rules and 16 regulations governing the use of CDBG funds. 17 18 SECTION 2.0 — COMPENSATION FOR SERVICES AND WORK 19 20 1. The County shall make reimbursement compensation for the services described in Section 1.0 21 (Statement of Work) herein, during the performance of this contract, in accordance with the "Cost 22 Reimbursement Budget" attached hereto and made a part hereof as Attachment C. 23 24 2. The County shall make payment to the Subrecipient upon conditional commitment of funds as the 25 project is subject to Environmental Review. Payment shall then be made through reimbursement of 26 costs incurred by the Subrecipient in the performance and execution of the services under this 27 contract. Payments shall be made timely upon the County's receipt of proper and sufficient 28 documentation of such costs and as satisfactory to the County. The County shall have the right not to 29 pay any request for reimbursement or part thereof if not properly supported, or if the costs requested 30 or a part thereof, as determined by the County, are reasonably in excess of the actual stage of 31 completion. 32 33 3. Such documentation shall include, but not be limited to time sheets, vendors' and suppliers' invoices or 34 vouchers, mileage logs, etc. 35 36 4. This documentation, along with a written request for reimbursement and a statement of costs incurred 37 shall be submitted to the attention of the assigned Community Development Specialist at the Fulton 38 County Department of Housing and Community Development, 137 Peachtree Street, SW, Suite 300, 39 Atlanta, GA, 30303. A minimum of one copy of the request and the statement shall be included with 40 the submission. One copy must be accompanied by documentation supporting the eligible costs. 41 42 SECTION 3.0 TERM OF AGREEMENT 43 44 1. The term of this Agreement shall be twelve (12) months and shall commence and become effective 45 January 1, 2017. The completion date of this Agreement shall not exceed December 31, 2017, unless 46 otherwise extended in writing, terminated by mutual agreement, or by the County, or in accordance 47 with other terms and provisions contained herein. Any modifications to the term of the Agreement 48 shall be documented through an amendment process as outlined in the County's Citizen Participation 49 Plan as executed by the County. 50 51 2. The completion date of this Agreement is computed on the basis that the Subrecipient is eligible to 52 receive retroactive costs incurred on or after January 1, 2017. The United States Department of 53 Housing and Urban Development (HUD) with the County will make funds available for eligible incurred 54 costs upon execution of the year 2017 grant agreement. 55 56 3. Although the terms of the agreement shall be twelve (12) months and the completion date shall be 57 December 31, 2017, the County frequently reports CDBG accomplishments and expenditures to HUD. 58 By November 1, 2017, HUD reviews the County's collective accomplishments and expenditures, thus 59 the County strongly encourages all Subrecipient services and work to be near completion by October -2- 1 1, 2017 with no less than seventy percent (70%) of its eligible reimbursement costs submitted 2 appropriately for review. 3 4 4. Upon contract execution, Work completed, January 1 through June 30, 2017- invoice should 5 accompany signature for the contract. 6 7 5. Upon contract Execution, Work completed July 1 through July 31, 2017- invoice should accompany 8 signature for the contract 9 10 6. Upon contract Execution, Work Completed August 1 through August 31, 2017- invoice should 11 accompany signature for the contract 12 13 7. Upon contract Execution, Work completed September 1 through September 30, 2017. Invoice should 14 be received no later than October 6 15 16 8. Work completed October 1 through October 31, 2017, Invoice should be received no later than 17 November 3. 18 19 9. November 1 through November 30, 2017. Invoice should be received no later than December 4. 20 21 10. December 1 through December 31, 2017. Invoice should be received no later than January 4. 22 23 24 SECTION 4.0 -MODIFICATIONS TO AGREEMENT 25 26 1. In the event the Subrecipient chooses to modify its pre -approved "Statement of Work" by adding or 27 deleting a project, the Subrecipient shall submit to the County a written request for the approval of 28 such changes two weeks prior to September 30, 2017. No such modification shall become effective 29 unless and until approved by the County in the form of a formal amendment to the Subrecipient's 30 "Statement of Work". 31 32 2. Additions or deletions to the "Statement of Work", which have been approved as a part of the County's 33 Consolidated Plan may be allowed one time per Fiscal Year, subject to County approval. The 34 Subrecipient must submit its request within the time frame referenced above. 35 36 3. The County must adhere to 24 CFR 91.505 "Amendments to the Consolidated Plan". The 37 Subrecipient's failure to request modifications two weeks prior to September 1, 2017 shall result in the 38 County's automatic denial of any such modifications to said Agreement and shall be construed as the 39 Subrecipient's failure to properly and timely fulfill its obligations under this Agreement and will result in 40 the County's right to exercise its options under Section 6.0 (Termination of Agreement for Cause) of 41 this Agreement. 42 43 4. This Agreement constitutes the entire contractual arrangement between the County and the 44 Subrecipient, and there are no further written or oral agreements with respect thereto. No variation or 45 modification of this Agreement and no waiver of its provisions shall be valid unless in writing and 46 signed by the County's and the Subrecipients' duly authorized representatives. 47 48 5. Further, in the event of any material change or modification in the Subrecipient's Agreement or 49 agreement with any other funding source during the course of this Agreement, the Subrecipient shall 50 immediately notify the County of such change. In such event, the County shall have the right to 51 terminate its obligations under this Agreement, discontinue future funding hereunder, and demand the 52 refund or return of funds previously advanced. 53 54 SECTION 5.0 — EXTENSIONS 55 56 In the event the Subrecipient determines that it cannot begin projects as scheduled or complete 57 projects within the time frame indicated by the Subrecipient in Attachment B, the Subrecipient shall 58 request an extension for the start and completion of the project's pre -approved time frame in writing no 59 later than two weeks prior to September 30, 2017. Failure to obtain such an extension in writing from 3 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 the County shall be construed as the Subrecipient's failure to properly and timely fulfill its obligations under this Agreement and will result in the County's right to exercise its options under Section 6.0 (Termination of Agreement for Cause) of this Agreement. The County may by written notice to the Subrecipient suspend at any time the performance of all or any portion of the services to be performed under this Agreement. Upon receipt of a suspension notice, the Subrecipient must unless the notices requires otherwise: (i) immediately discontinue suspended services; (ii) place no further orders or subcontracts for material, services or facilities with respect to suspended services, other than to the extent required in the notice; and (iii) take any other reasonable steps to minimize costs associated with the suspension. 2. The County may elect to resume suspended service upon written notice to the Subrecipient. Upon receipt of notice to resume suspended services, the Subrecipient will immediately resume performance under this Agreement as required in the notice. Termination for Cause Time is of the essence and if, through any cause, the Subrecipient shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or in the event that any of the provisions or stipulations of this Agreement are violated by the Subrecipient, the County shall thereupon have the right to terminate this Agreement by providing written notice to the Subrecipient of the County's intent to terminate the Agreement, specifying the reasons for such intention for termination. Unless within ten (10) calendar days after serving of such notice (by hand delivery or posting in the U.S. Mail) to the Subrecipient such violation or delay shall cease or arrangements for correction satisfactory to the County be made, the Agreement shall, upon expiration of said ten (10) calendar days, be terminated without further notice. Upon such termination, the Subrecipient will be compensated by the County for expenses deemed by the County to be due and reasonable. The Subrecipient shall be liable for any damage to the County resulting from the Subrecipient's refusal or failure to complete the work within the specified time period, and said damages shall include, but not be limited to, any additional costs associated with the County obtaining the services of another Subrecipient to complete the project. 2. Termination for Convenience of the County In the event the County determines that it is no longer feasible or in its best interest to continue assisting the service covered by this Agreement, or should the U.S. Department of Housing and Urban Development institute corrective and/or remedial actions against the County in accordance with regulations under the CDBG program where such actions impede or halt the disbursement of the County CDBG funds for this project, the County may terminate this Agreement by giving at least fifteen (15) calendar days prior notice in writing (by hand delivery or posting in the U.S. mail) to the Subrecipient. In addition, in the event this agreement has been terminated due to the default of the Subrecipient, and if it is later determined that the Subrecipient was not in default pursuant to the provisions of this Agreement at the time of termination, then such termination shall be considered a termination for convenience pursuant to this paragraph. SECTION 8.0 — INDEPENDENT SUBRECIPIENT STATUS Nothing herein contained shall be deemed to create a relationship other than that of independent Subrecipient between the County and the Subrecipient. Under no circumstances shall the Subrecipient, its principals, employees, subcontractors, associates, or agents be deemed employees, agents, partners, successors, assigns, or legal representatives of the County except as specifically required herein. MAA 1 2 3 SECTION 9.0 ASSIGNMENT OF AGREEMENT 4 5 The Subrecipient shall not make any purported assignment of this Agreement or any part thereof, or 6 delegate the duties herewith without prior written consent of the County. Any attempted assignment or 7 delegation of duties by the Subrecipient without prior expressed written consent of the County shall at 8 the County's sole option terminate this Agreement without any notice to the Subrecipient of such 9 termination. The Subrecipient binds itself, its successors, assigns, and legal representatives of such 10 other party in respect to all covenants, agreements and obligations contained herein. 11 12 13 SECTION 10.0 — PROGRAM INCOME 14 15 1. Program income, as defined in 24 CFR 570.500 (a), means any gross income received by the recipient 16 (County) or a Subrecipient (the Subrecipient) directly generated from the use of CDBG funds, except 17 as provided in paragraph (a)(4) of 570.500. When program income is generated by an activity that is 18 only partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of 19 CDBG funds used. The Subrecipient shall provide information regarding program income, with a 20 breakdown of the CDBG allocation, to the County concurrently with the quarterly reports described and 21 required by Section 13.0 of this Agreement. 22 23 2. Any program income received or generated by the Subrecipient as a result of the CDBG assistance 24 provided under this Agreement is to be retained by the Subrecipient during the duration of this 25 Agreement. The activities undertaken with any program income generated shall conform to 26 Attachment of this Agreement ("Statement of Work") and shall comply with all other provisions of this 27 Agreement. 28 29 3. If at any time during the duration of this Agreement the Subrecipient retains program income, transfers 30 of grant funds by the County to the Subrecipient shall be adjusted according to the principles described 31 in paragraphs (b) (2) (i) and (ii) of §570.504, which state that all program income must be disbursed for 32 eligible activities before additional cash withdrawals are made by the recipient from the U.S. Treasury. 33 34 SECTION 11.0 — REVERSION OF ASSETS 35 36 1. Upon expiration or termination of this Agreement, any remaining program income that is either on hand 37 or to be received after the Agreement's expiration, shall be transferred by the Subrecipient to the 38 County as required by 24 CFR 570.503(b)(7) "Agreements with Subrecipients". 39 40 2. Further, in the event that the Subrecipient should sell or otherwise dispose of any property acquired 41 with the County CDBG funds, the manner of said disposition shall result in the County being 42 reimbursed in the amount of the current fair market value of the property at that time less any portion 43 of the value attributable to expenditures of non -County CDBG funds. In the event that such a sale or 44 disposition occurs more than ten (10) years after expiration or termination of this Agreement, such 45 reimbursement shall not be required. 46 47 SECTION 12.0 COPYRIGHT AND PUBLICITY 48 49 1. No report, map, or other document produced in whole or in part under this Agreement shall be the 50 subject of an application for copyright by or on behalf of the Subrecipient without the prior written 51 consent of the County. All such reports, maps, or other documents shall become and be deemed the 52 property of the County and title therein shall automatically vest in the County. 53 54 2. Further, any publicity given to this project must identify the County prominently as a sponsoring 55 agency. Specifically, at all places of, and in all publications concerning, this project, the Subrecipient 56 agrees to display and make known that the project was assisted under the auspices of the Fulton 57 County Community Development Block Grant program. In the event of new construction or substantial 58 rehabilitation, and at the County's discretion, the Subrecipient shall acknowledge the use of CDBG 59 funds for the project by installation of a permanent plaque at the project site. The County in -5- 1 collaboration with the Subrecipient shall determine design and replica for the plaque. 2 3 SECTION 13.0 — RECORDS AND REPORTS 4 5 1. Records 6 The Subrecipient shall maintain accounts and records, (including an annual Audit) personal property 7 and financial records, adequate to identify and account for all costs pertaining to this Agreement and 8 such other records as may be requested by the County including financial data pertaining to the 9 preparation of the U.S. Department of Housing and Urban Development (HUD) Consolidated Annual 10 Performance and Evaluation Report (CAPER) to assure proper accounting for all funds, both public 11 and private. Said records shall be made available for audit purposes to the County, HUD, or any 12 authorized representative thereof, upon reasonable request and within three (3) days of said request. 13 14 Retention 15 Pursuant to 24 CFR 570.502(a) (7) (ii), the retention period of individual CDBG activities shall be the 16 longer of 3 years after the expiration or termination of the subrecipient agreement under 24 CFR 17 507.503, or 3 years after the submission of the annual performance and evaluation report, as 18 prescribed in 24 CFR 91.520 of this title, in which the specific activity is reported on for the final time. 19 In addition, records for individual activities subject to the reversion of assets provisions at §570.503(b) 20 (7) or change of use provisions at §570.505 must be maintained for as long as those provisions 21 continue to apply to the activity. Moreover, records for individual activities for which there are 22 outstanding loan balances, other receivables, or contingent liabilities must be retained until such 23 receivables or liabilities have been satisfied. 24 The Subrecipient's records and accounts shall at all times meet or exceed the applicable requirements 25 of federal, state, and local laws, rules, and regulations. The Subrecipient's duty to retain records and 26 permit inspections and copying shall remain in force and effect even after the expiration or termination 27 of this Agreement. 28 29 2. Reports 30 The Subrecipient shall provide the County with a written plan that outlines the activities and processes 3-1 of the program that will be funded by CDBG. Further, the Subrecipient shall submit detailed reports on 32 the progress made and services of their programs based on the objectives they establish in response 33 to local needs and goals. Objectives reflect the common ways that Subrecipients work to achieve their° 34 goals. The Objectives incorporated into the proposed Outcome Measurement System are: Suitable 35 Living Environment, Decent Housing, and Economic Opportunity. Outcome measurements will be 36 based on (a) Availability /Accessibility (b) Affordability (c) Sustainability. Outcomes show how 37 programs benefit a community or people served. Indicators tell whether an outcome is occurring. 38 39 At a minimum, these reports shall be submitted on a monthly basis. The monthly reports are due the 40 tenth (1 oth) of the following month for activities which occurred in the previous quarter, and be 41 submitted on the "Public Service Monthly Performance Report" attached hereto and made a part 42 hereof as Attachment D. The year-end reports are due no later than January 10, 2018 for activities 43 which occurred during the 2017 funding year in the "Year End Performance Report" attached hereto 44 and made a part hereof as Attachment D-2. 45 46 Said reports shall be submitted to the County, to the attention of the assigned Community 47 Development Specialist at the Fulton County Department Community Development, 137 Peachtree 48 Street, SW, Suite 300, Atlanta, GA., 30303. Two (2) copies of the report shall be included in each 49 submission, one (1) copy for the Community Development Specialist and the file, and the other one (1) 50 copy addressed to the Division Manager. 51 52 SECTION 14.0 — INSPECTION OF FILES AND RECORDS 53 54 The County shall at all reasonable times have access to the pertinent offices and books and records 55 (including an annual Balance Sheet or Independent Audit) of the Subrecipient for inspection of the 56 activities performed and expenses incurred under this Agreement. The County will perform and the 57 Subrecipient shall be prepared to meet the requirements of, at least, one (1) audit per year. 58 59 SECTION 15.0 — CITIZEN PARTICIPATION MEETINGS AND TECHNICAL ASSISTANCE MEETINGS -6- 1 2 Subrecipient representative must attend at least one (1) CDBG related Citizen Participation meeting, 3 participate in every Technical Assistance (TA)/Needs Assessment session and the annual Monitoring 4 session during each contract year. The County shall provide meeting dates and locations timely, and 5 shall provide comprehensive information to assist the Subrecipient to perform efficiently and 6 effectively. 7 8 SECTION 16.0 -- MONITORING 9 10 Through on-site and remote monitoring, the County determines whether the Subrecipient's 11 performance meets CDBG program requirements and assists to improve the Subrecipient's 12 performance by providing guidance and making recommendations. Monitoring visits are conducted no 13 less than once per contract term with a specific purpose to validate the accuracy of information 14 presented in the program participant's performance reports. On-site and remote monitoring is also 15 conducted to follow-up on problems identified during the Consolidated Annual Performance and 16 Evaluation Report (CAPER) assessment that are not resolved as of the date of the monitoring, to 17 determine compliance for those activities where there is sufficient information, to make eligibility and/or 18 national objective determinations, and to ascertain the Subrecipient's ability to ensure that activities 19 meet compliance requirements. 20 21 SECTION 17.0 - FINDINGS / NON-COMPLIANCE 22 23 1. The Subrecipient shall be notified in writing by the County of any Findings or Concerns identified 24 during each monitoring visit. The Subrecipient shall be given thirty (30) calendar days from the time of 25 written notification by the County for corrective actions to take place. The County will not 26 unreasonably withhold acceptance of corrective actions taken in good faith by the Subrecipient. Upon 27 the Subrecipient proving satisfactory corrective action, a letter shall be sent to the Subrecipient stating 28 that such findings or concerns have been addressed. Pursuant to 24 CFR 570.501, in the event the 29 Subrecipient fails to correct the findings or fails to comply with terms and provisions of this Agreement, 30 the County may take corrective and remedial actions such as those described in 24 CFR 570.910. 31 Such remedial actions may include, but are not limited to, the following: 32 33 a. Temporarily withhold cash payments pending correction of the deficiency; 34 35 b. Disallow all or part of the cost of the activity or action not in compliance; 36 37 C. Wholly or partly suspend or terminate the current award; 38 39 d. Withhold further award; or 40 41 e. Take other remedies that may be legally available. 42 43 SECTION 18.0 — UNIFORM ADMINISTRATIVE REQUIREMENTS 44 45 During its performance under this Agreement, the Subrecipient shall comply with the requirements and 46 standards of the Office of Management and Budget (OMB) codified at 2 CFR part 200 and guidance at 47 a new part, 2 CFR part 2400 which streamlines the Federal government's guidance on administrative 48 requirements, cost principles, and audit requirements to more effectively focus Federal resources on 49 improving performance and outcomes, while ensuring the financial integrity of taxpayer dollars in 50 partnership with non -Federal stakeholders. https://www.federalregister.gov/articles/2014/12/19/2014- 51 28697/federa l-awarding-agency-regulatory-implementation-of-office-of-management-andbudgets 52 uniform) 53 54 The uniform guidance supersedes, consolidates, and streamlines requirements from eight OMB 55 Circulars: 56 A-21, Cost Principles for Educational Institutions, 57 A-87, Cost Principles for State, Local and Indian Tribal Governments, 58 A-89, Catalog of Federal Domestic Assistance, 59 • A-102, Grants and Cooperative Agreements With State and Local Governments, -7- 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 • A-110, Uniform Administrative Requirements for Grants and Other Agreements with Institutions of Higher Education, Hospitals and Other Non -Profit Organizations, ® A-122, Cost Principles for Non -Profit Organizations, • A-133, Audits of States, Local Governments, and Non -Profit Organizations, and ® The guidance in OMB Circular A-50,, Audit Follow-up, on Single Audit Act follow-up. 1. Civil Rights Act of 1964 (As amended) The Subrecipient shall comply with all Federal requirements imposed by or pursuant to Title VI and Title VII of the Civil Rights Acts, as Amended; Age Discrimination In Employment Act; Rehabilitation Act of 1973, as Amended, Section 504; Equal Pay Act; The American with Disabilities Act of 1990, as Amended; Fair Housing Act, as Amended; and other applicable Acts which prohibits discrimination on the ground of race, color, religion, sex, age, national origin, handicap, disability, or familial status. No person in the United States shall be excluded from participation in, be denied the benefit of, or be subjected to discrimination under this Agreement. 2. Section 109 of the Housing and Community Development Act of 1974 (As amended) The Subrecipient shall also comply with Section 109 of the Housing and Community Development Act of 1974, as amended, which requires that no person in the United States shall on the ground of race, color, national origin, sex, age, disability, or familial status, be excluded from participation in, be denied the benefit of, or be subjected to discrimination under any program or activity funded in whole or in part with community development funds made available pursuant to said Act. 3. Further, during the performance of this Agreement, the Subrecipient agrees as follows (A) The Subrecipient shall not discriminate against any employee, or applicant for employment, because of race, religion, color, sex, national origin, age, disability, or familial status. As used herein, the word "employment" means and includes without limitation the following` ® Recruiting, whether by advertising or other means; compensation or wages, whether in the form of rates of pay, or other forms of compensation; selection for training including apprenticeship; promotions; upgrades; demotions; downgrades; transfers; layoffs; and terminations. The Subrecipient shall post in a conspicuous place, available to employees and applicants for employment, notices setting forth the provisions of the non-discrimination clause. (B) The Subrecipient shall in all solicitations or advertisements for employees, placed by or on behalf of itself, state that all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, national origin, age, disability or familial status. (C) The Subrecipient shall, when applicable, send to each labor union or representative of workers with which the Subrecipient has a collective bargaining agreement or other Agreement or understanding, a notice representative of the Subrecipient's commitment under the Equal Opportunity Program of the County and under this Article and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (D) The Subrecipient shall file compliance reports at reasonable times and intervals with the County in the form and to the extent prescribed by the County. Compliance reports filed when directed shall contain information as to the employment practices, policies, programs, and statistics of the Subrecipient and his Subrecipients. (E) The Subrecipient shall include the provisions of paragraph (A) through (F) of this Equal Employment Opportunity Clause in every subcontract or purchase order so that such provisions will be binding upon each subcontractor or vendor. -8- 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 (F) The Subrecipient shall comply with the provisions of Section 109 of the Act which provides, in part, that any prohibition against discrimination on the basis of age under the Age Discrimination Act of 1975, or as provided in Section 504 of the Rehabilitation Act of 1973, shall also apply to any program or activity funded in whole or in part with funds made available pursuant to the Act and provided hereunder. These provisions shall also be binding upon each subcontractor or vendor. 4. Section 3 of the Housing and Urban Development Act of 1968 (A) The work to be performed under this Agreement is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended. Section 3 requires that, to the greatest extent feasible, opportunities for training and employment be given to low income persons residing within the unit of local government in which the project is located, and that Agreements for work in connection with the project be awarded to businesses which are located in, or owned in substantial part, by persons residing in the area of the project. (B) Accordingly, the Subrecipient shall, when applicable, send to each labor organization or representative of workers with which it has a collective bargaining agreement or other Agreement or understanding, a notice of its commitment under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicantsfor employment or training. (C) The Subrecipient shall include this Section 3 clause in every subcontract for work in connection with the project and will take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the Secretary of Housing and Urban Development, 24 CFR Part 135. The Subrecipient shall not subcontract with any subcontractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR Part 135, unless the subcontractor has first provided it with a preliminary statement of ability to comply with the requirements of those regulations. The Federal Section 3 Provisions are attached hereto and made a part hereof as Attachment G. Equal Access to Housing in HUD Programs (A) Through final rule effective March 5, 2012 (Equal Access to Housing in HUD Programs Regardless of Sexual Orientation or Gender Identity) 24 CFR Parts 5, 200,203, 236, 400, 570, 574, 882, 891, and 982„ HUD implements a policy to ensure that its core programs are open to all eligible individuals and families regardless of sexual orientation, gender identity, or marital status. (B) It is important that HUD and Fulton County ensure that their programs do not involve discrimination against any individual or family otherwise eligible for HUD -assisted or —insured housing, but that its policies and programs serve as models for equal housing opportunity. Failure to comply with the requirements of this Rule will be considered a violation of the program requirements and will subject the non-compliant grantee to all sanctions and penalties available for program requirement violations. (C) Under 24 CFR 5.100 "sexual orientation" is defined -as "homosexuality, heterosexuality, or bisexuality," a definition that the Office of Personnel Management (OPM) uses in the context of the federal workforce in its publication "Addressing Sexual Orientation in Federal Civilian Employment: A Guide to Employee Rights_" (D) To promote equal access to HUD's housing programs without regard to sexual orientation or gender identity, HUD prohibits unlawful inquiries regarding sexual orientation or gender identity. The prohibition precludes owners and operators of HUD -assisted housing or housing whose financing is insured by HUD from inquiring about sexual orientation or gender identity of an applicant for, or occupant of, the dwelling, whether renter- or owner -occupied. SECTION 20.0 — MINORITY BUSINESS ENTERPRISE (MBE/FBE) PARTICIPATION 7 2 Federal MBE/FBE Policy 3 4 It is national policy to award a fair share of contracts to small and minority business firms. All HUD 5 grantees and subrecipients must take appropriate affirmativeactionto support minority and women's 6 enterprises, and are encouraged to procure goods and services from labor surplus areas. Therefore, 7 the Subrecipient shall take affirmative steps to ensure that minority (MBE) and female (FBE) business 8 enterprises are utilized during the course of this Agreement, and that a fair share of any contracts 9 generated during such course are awarded to such firms. 10 11 SECTION 21.0 — LABOR STANDARDS 12 13 The Subrecipient shall comply with all Federal Labor Standards Requirements imposed by the Davis - 14 Bacon Act; the Contract Work Hours and Safety Standards Act; the Copeland Act; and the Fair Labor 15 Standards Act. As a requirement of the Fair Labor Standards Act, the Subrecipient must ensure that a 16 copy of the applicable wage rate decision is included in each contract and subcontract and the Notice 17 to Employees poster that pertains to all federally -funded projects is to be posted, along with a copy of 18 the wage decision, on all construction sites. This information must be posted in a conspicuous location 19 accessible to those employed under any contract funded with CDBG funds. The Federal Labor 20 Standards Provisions are attached hereto and made a part hereof as Attachment E. 21 SECTION 22.0 - HB 87 ILLEGAL IMMIGRATION REFORM 22 23 Among other measures, the Illegal immigration and Reform Enforcement Act of 2011 requires 24 subcontractor and sub -subcontractors to submit their E -Verify affidavits to the Subrecipients working 25 on public projects. The Subrecipient then must forward affidavits to the local government within five 26 (5) days of receipt. The Department of Audits will create a form affidavit. 27 28 Attached hereto and made a part hereof as Attachment F is The Georgia Security and Immigration 29 Compliance Act Applicant for Public Benefits Affidavit, the Subrecipient, Subcontractor and Sub - 30 ub-30subcontractor Affidavits. 31 32 SECTION 23.0 — ENVIRONMENTAL REQUIREMENTS 33 34 The County, Sub -Recipients, Contractors, Owners, and Developers shall not undertake any activities 35 that would adversely impact or limit the choice of reasonable alternatives for a project until an 36 Environmental Review has been completed and approved by the County. To this end, the County, 37 Sub -Recipients, Subcontractors, Owners, and Developers must not expend public or private funds 38 (HUD, other Federal, or non -Federal funds) or execute a legally binding agreement for property 39 acquisition, rehabilitation, conversion, repair or construction pertaining to a specific site until 40 environmental clearance has been achieved. Using any portion of federal funds for acquisition, 41 rehabilitation, conversion, leasing, repair or construction before, completing the Environmental Review 42 process requires the denial of any federal funds for that project. The Environmental Review 43 Assurances are attached hereto and made a part hereof as Attachment H. 44 45 Conditional Commitment of Funds 46 Further, notwithstanding any provision of this Agreement, the parties hereto agree and acknowledge 47 that this Agreement does not constitute a commitment of funds or site approval, and that such 48 commitment of funds or approval may occur only upon satisfactory completion of Environmental 49 Review and receipt by the County of a release of funds form the U.S. Department of Housing and 50 Urban Development (HUD), under 24 CFR Part §58. Additionally, the Sub -Recipient or Subcontractor 51 are prohibited from undertaking or committing any funds to physical or choice -limiting actions, 52 including property acquisition, demolition, movement, rehabilitation, conversion, repair or construction 53 prior to the environmental clearance, and must indicate that the violation of this provision may result in 54 the denial of any funds under the Agreement. The parties further agree that the provision of any funds 55 to the project is conditioned on the County's determination to proceed with, modify or cancel the 56 project based on the results of a subsequent Environmental Review. 57 58 Environmental Conditional Clause 59 Responsible entities may enter into an Agreement for the conditional commitment of CDBG funds for a 1 specific project prior to the completion of the Environmental Review process. The responsible entity 2 must ensure that any such agreement does not provide the County Recipient, Sub-Recipient, or 3 Subcontractor any legal claim to any amount of CDBG fund to be used for the specific project or site 4 unless and until the site has received environmental clearance. 5 6 SECTION 24.0 — LEAD BASED PAINT 7 8 On September 15, 2000, HUD published the final rule concerning the control of lead-based paint 9 hazards in housing receiving federal assistance and federally owned housing being sold. These 10 regulations published at 24 CFR Part 35 specify the requirements for treating lead hazards to protect 11 those who occupy housing constructed before 1978. This regulation also implements the new 12 requirements, concepts, and terminology established by the Residential Lead-Based Paint Hazard 13 Reduction Act of 1992, which is Title X of the Housing and Community Development Act of 1992.` 14 Should the Subrecipient propose to use CDBG funds for the rehabilitation or conversion of residential 15 units, the Subrecipient must meet the requirements of 24 CFR Part 35. The County shall provide 16 ongoing technical assistance to the Subrecipient to assist in meeting these requirements. 17 18 SECTION 25.0 — INSURANCE REQUIREMENTS 19 1. The Subrecipient shall (at its sole cost and expense) maintain insurance at minimums as shall be 20 reasonably required by the County and including the following: 21 (A) Prior to commencing work under this Agreement, the Subrecipient shall furnish both of the 22 following to the County for itself and for any subcontractor: 23 24 1. Certificates from an insurance company licensed by the State of Georgia showing 25 issuance of workers' compensation coverage for the State of Georgia or a certificate 26 from the Georgia Workers' Compensation Board showing proof of ability to pay 27 compensation directly; and 28 29 2. A letter from the Secretary of Georgia Workers' Compensation Board stating the 30 insured employer (Subrecipient) has complied with the workers' compensation statute. 31 32 (B) The Subrecipient shall maintain such other insurance (with limits as shown below) as shall 33 protect the Subrecipient and the County from claims for property damage or personal injury, 34 including death, which may arise out of operations under this Agreement, and the Subrecipient 35 shall furnish the County certificates and policies of such insurance. The Subrecipient agrees 36 to follow instructions indicated in each case. 37 38 1. General Liability Insurance: Taken out in the name of the Subrecipient and naming 39 the County as an additional insured. Personal injury, including death limits, of 40 $100,000 for each person and $250,000 for each accident. 41 42 Dispositions: Certificate(s) of insurance must be sent to the County prior to 43 commencement of work, sent to the attention of the Community Development 44 Specialist or Manager assigned to the project at: The Fulton County 45 Department of Community Development, 137 Peachtree Street, SW, Suite 46 300, Atlanta, GA 30303, (404) 613-7944; Fax (404) 893-6620. 47 48 2. Property Damage: Limits of $50,000 for each accident and $100,000 for the 49 aggregate of operations. 50 51 Dispositions: Certificate(s) of insurance must be sent to the County prior to 52 commencement of work, sent to the attention of the Community Development 53 Specialist or Manager assigned to the project at: The Fulton County 54 Department of Community Development, 137 Peachtree Street, S.W., Suite 55 300, Atlanta, GA 30303, (404) 613-7944; Fax (404) 893-6620. 56 57 3. Automobile Liability Insurance: Taken out in the name of the Subrecipient and naming 58 the County as an additional insured. Bodily injury, including limits of $500,000 for 59 each occurrence, and property and damage limits of $100,000 for each occurrence. - 11 - 1 2 Dispositions: Certificate of insurance must be sent to the County prior to 3 commencement of work, sent to the attention of the Community Development 4 Specialist or Manager assigned to the project at: The Fulton County 5 Department of Community Development, 137 Peachtree Street, SW, Suite 6 300, Atlanta, GA 30303, (404) 613-7944; Fax (404) 893-6620. 7 8 4. Professional Liability Insurance: Taken out in the name of the Subrecipient and 9 naming the County as an additional insured. Limits of $500,000 per claim in annual 10 aggregate. 11 12 Dispositions: Certificate of insurance must be sent to the attention of the 13 Community Development Specialist or Manager assigned to the project at: 14 The Fulton County Department of Ho Community Development, 137 15 Peachtree Street, SW, Suite 300, Atlanta, GA 30303, (404) 613-7944. 16 17 (C) Each policy and/or certificate certifying policies shall contain an agreement that the policies will 18 not be changed or canceled without ten (10) days prior written notice to the County, as 19 evidenced by return receipts of registered or certified letters. Such notice shall be sent to the 20 attention of the Community Development Specialist or Manager assigned to the project at: The 21 Fulton County Department of Community Development, 137 Peachtree Street, SW, Suite 300, 22 Atlanta, GA 30303, (404)613-7944. 23 24 (D) Each policy must be written by a licensed Georgia agent in a company licensed to write 25 insurance in the State of Georgia and acceptable to the County. 26 27 SECTION 26.0 — CONFLICT OF INTEREST 28 29 No member, officer, or employee of the County or its designee or agents, no member of the governing 30 body of the County, and no other official of the County who exercises or has exercised any functions or 31 responsibilities with respect to the CDBG-assigned activities or who is in a position to participate in a 32 decision making process or gain inside information with regard to such activities, may obtain a 33 personal or financial interest or benefit in any Agreement, subcontract or agreement with respect 34 thereto, or the proceeds there under, either for themselves or for those with whom they have family or 35 business ties, during their tenure or for one (1) year thereafter, unless an exemption in writing from this 36 provision is specifically granted by the U. S. Department of Housing and Urban Development. 37 38 SECTION 27.0 — PROHIBITION OF USE OF FEDERAL FUNDS FOR LOBBYING 39 40 1. By signing this Agreement, the undersigned Subrecipient certifies that all activities under this 41 Agreement will adhere to 24 CFR Part 87 (New Restrictions on Lobbying) and, to the best of his/her 42 knowledge and belief, that: 43 44 (A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the 45 Subrecipient or the undersigned, to any person for influencing or attempting to influence an 46 officer or employee of any agency, a Member of Congress, an officer or employee of 47 Congress, or an employee of a Member of Congress in connection with the awarding of any 48 federal Agreement, the making of any federal grant, the making of any federal loan, the 49 entering into of any cooperative agreement, or the extension, continuation, renewal, so amendment, or modification of any federal Agreement, grant, loan or cooperative agreement. 51 52 (B) If any funds other than federal appropriated funds have been paid or will be paid to any person 53 for influencing or attempting to influence an officer or employee of any agency, a Member of 54 Congress, an officer or employee of Congress, or an employee of a Member of Congress in 55 connection with this federal Agreement, grant, loan, or cooperative agreement, the 56 undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report 57 Lobbying," in accordance with its instructions. 58 59 (C) The undersigned shall require that the language of this certification be included in the award -12 1 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 documents for all sub -awards at all tiers (including subcontracts, subgrants, and Agreements under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. (D) This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Title 31, U. S. Code, Section 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Subrecipient hereby warrants, represents, covenants and agrees to release, indemnify, defend and hold harmless the County, its commissioners, officers, and employees, from any and all claims, losses, liabilities, damages, deficiencies or costs (including without limitation, reasonable attorney's fees and legal expenses) suffered or incurred by such parties, whether arising in tort, contract, strict liability or otherwise, and including without limitation, personal injury, wrongful death or property damage, arising in any way from the actions or omissions of the Subrecipient, its agents, employees, Subrecipients, officers, or directors. The Subrecipient does further hereby agree to release, indemnify, defend and hold harmless the County, its commissioners, officers, and employees, from any injury (including death resulting there from), loss, claim or damage sustained by the Subrecipient's agents and employees, without regard to negligence. The language of this indemnification clause shall survive termination of this Agreement, even if the County terminates the Agreement for its convenience. SECTION 29.0 — GOVERNING LAW 1. This Agreement shall be governed in all respects, as to validity, construction, capacity, and performance or otherwise, by the laws of the State of Georgia. 2. A waiver by either party of any breach or any provision, term, covenant or condition of this Agreement shall not be deemed a waiver of any subsequent breach of the same or any other provision, term, covenant or condition. 3. The parties agree that each of the provisions included in this Agreement is separate, distinct and severable from the other remaining provisions of this Agreement, and that the invalidity of any agreement provision shall not affect the validity of any other provision of this agreement. 4. The parties agree that the terms of this Agreement include the entire Agreement between the parties and as such, shall exclusively bind the parties. No other representations, either oral or written, may be used to contradict the terms of this Agreement. 5. Any notices or communications required or permitted herein shall be sufficiently given if sent by Registered or certified mail, return receipt request, postage prepaid, addressed as follows: As to the County: Shon Walker, Community Development Specialist Fulton County Department of Community Development 137 Peachtree Street, SW, Suite 300 Atlanta, GA 30303 As to the Subrecipient: Joe Lockwood, Mayor City of Milton 2006 Heritage Walk Milton, GA 30004 -13- 1 Alternatively, such other addressed as shall be furnished by such notice of the other party. 2 3 REMAINDER OF PAGE INTENTIONALLY LEFT BLANK. -14- IN WITNESS HEREOF, the parties hereunto have set their hands and seal. THE City of Milton FULTON COUNTY Joe Lockwood, Mayor Bob Ellis, Vice Chairman Fulton County Board of Commissioners ATTEST ATTEST Sudie Gordon Tonya Grier, Interim Clerk to the Commission City Clerk Fulton County Board of Commissioners DATE: SEAL: SEAL: APPROVED AS TO CONTENT. Frankie L. Atwater, Sr., Director Department of Community Development Dawn Robinson Butler, Division Manager Department of Community Development Office of the County Attorney 15 IN WITNESS HEREOF, the parties hereunto have set their hands and seal. THE City of Milton Joe Lockwood, Mayor Sudie Gordon City Clerk 15 Bob Ellis, Vice Chairman Fulton County Board of Commissioners Tonya Grier, Interim Clerk to the Commission Fulton County Board of Commissioners Frankie L. Atwater, Sr., Director Department of Community Development Dawn Robinson Butler, Division Manager Department of Community Development Office of the County Attorney IN WITNESS HEREOF, the parties hereunto have set their hands and seal. THE City of Milton Joe Lockwood, Mayor Sudie Gordon City Clerk 15 Bob Ellis, Vice Chairman Fulton County Board of Commissioners Tonya Grier, Interim Clerk to the Commission Fulton County Board of Commissioners • Frankie L. Atwater, Sr., Director Department of Community Development Dawn Robinson Butler, Division Manager Department of Community Development Office of the County Attorney Fulton County Community Development Block Grant Program ATTACHKENT A: Statement of • Provide a succinct description of the project submitted in your 2017 CDBG application that will be reimbursed with Fulton County CDBG funds. Please include specific details related to the following. A. Goal B. Target Population C. National Objective D. Number of Beneficiaries Do not include information on other activities not funded with CDBG. The Goal of this program is to provide an equine based therapeutic riding program for individuals with disabilities such as learning disabilities, spinal cord injuries, stroke patients and individuals suffering depression or PTSD. Our target population is the residents of Milton and the surrounding community, particularly targeting LMI families, Veterans and people with special needs. Our national objective is to provide therapy, pain relief and healing for our citizens. We anticipate serving up to 30 people in the first year of the program. 16 ultonCountyCommunity DevelopmentBlock • •[ --- ATTACHMENT B: Service Implementation Schedule Service Implementation Schedule: The Subrecipient expressly agrees to complete all work required by the agreement in accordance with the 12 -month Agreement period (January 1, 2017 — December 31, 2017) with specific emphasis on substantial accomplishments no less than quarter. • Please be specific and detailed in your description of the implementation schedule. • This form (Attachment B) can be replaced or amended as needed to adequately reflect the schedule • Do not include information on other activities not funded with CDBG. Work to be Completed Identify LMI Families Dates 3/31/17 Create Qualifications for Program Admission 4/30/17 Find Funding Sources 8/31/17 Identify Program Providers 8/31/17 Begin Accepting Applicants 9/30/17 17 Fulton County Community Development Block Grant Program ATTACHMENT C: Cost Reimbursement Budq-et Attach the service -operating budget for the service to be delivered over the 12 -month Agreement period (January 1, 2017 - December 31, 2017) with the County that applies to the service to be delivered as submitted in your 2014 CDBG application. Please note: It is important to be specific and detailed in your description of the service -operating budget to be funded with CDBG including a reimbursement schedule acknowledging draw -downs of CDBG funds for this activity. Do not include information on other activities not funded with CDBG. Cost Reimbursement budgets shall not include expenses that pertain to program salaries or program administration. Nor shall Cost Reimbursement budgets include expenses for project operation for example: marketing, food, apparel, or transportation. All requested reimbursements shall include legible supporting authentic invoices and or receipts. By November 1, 2017, HUD traditionally reviews the County's collective accomplishments and expenditures, thus the County strongly encourages all Contractor services and work to be near completion by October 1, 2017 with no less than seventy percent (70%) of its eligible reimbursement costs submitted appropriately for review. I 14"R111111041 E Item Activity Advertising Promotional Activity Cost $3,000.00 60 Minute.Weekly Lessons 12 Weeks, 28 Participants $21,840.00 General Supplies Water, other supplies as needed $160.00 Date Budget January -March DIRECT PROJECT EXPENSE Total Cost Reimbursement Budget REIMBURSEMENT EXPENDITURE SCHEDULE A reimbursement schedule acknowledcyina drawdowns of CDBG funds fnr thbz nrthlitil 18 Projection Anticipated Total Agency Expenses Amount Submission Operating Date Budget January -March April -June July- September October- December $25,000 December 1, $25,000 2017 Total Reimbursement: 18 Fult • ! CountyCommunity Block • • , ATTACHMENT Statement•" • rk Provide a succinct description of the project submitted in your 2017 CDBG application that will be reimbursed with Fulton County CDBG funds. Please include specific details related to the following. E. Goal F. Target Population G. National Objective H. Number of Beneficiaries Do not include information on other activities not funded with CDBG. The Community Paramedicine program offers an ideal model for Milton to provide an innovative approach to serving its residents. By pairing our Advanced Life Support capabilities and our community education and safety initiatives, we can provide an advanced and innovative level of service to our residents, especially our elderly, special needs, and immigrant population and to the lower and middle income families in the various pockets throughout the City. We are applying based on Low -Mod Limited Clientele (LMC) as this program is designed to assist all population groups within the community, 38,411, including the elderly who make up 6.3% (2,420) of the Milton population. Building on the Community Paramedicine model and though partnering with local medical providers, the Milton Community Wellness Outreach Program will involve building a relationship with residents who need advanced levels of care, special medical care needs, or have recently been hospitalized. This program will sit at the intersection of several important city services and, when combined, will significantly enhance these current outreach initiatives: • Traditional paramedicine program (post-hospital follow ups, basic EMS support services, creative medical problem solving and chronic EMS user intervention); • Home safety evaluations and smoke alarm program (e.g. voluntary residential inspections) • Fire prevention and safety education in the home (especially for those with Limited mobility or limited English fluency); and • Emergency management (in terms of identifying people who could have special needs in times of disaster and developing an program for providing support or even checking up on them during a disaster or weather emergency situation). As such, a Community Paramedicine Program will allow us to bring holistic care to those in need through addressing several issues at once. IE 20 Fulton CountyCommunityDevelopment Block • • ATTACHMENT B: Service Implementation " • Service Implementation Schedule: The Subrecipient expressly agrees to complete all work required by the agreement in accordance with the 12 -month Agreement period (January 1, 2017 — December 31, 2017) with specific emphasis on substantial accomplishments no less than quarter. • Please be specific and detailed in your description of the implementation schedule. • This form (Attachment B) can be replaced or amended as needed to adequately reflect the schedule • Do not include information on other activities not with CDBG. Work to be Completed Request bids for Life Pack 15, supplies and diagnostic equipment, complete purchasing Dates August, 2017 Meet with local hospital and medical officials to discuss policies, procedures and develop protocols August, 2017 Train staff September 2017 Introduce the program to the community October 2017 Begin scheduling visits October 2017 21 Fulton CountyCommunity DevelopmentBlock Grant Program ATTACHMENT C: Cost Reimbursement Budaet Attach the service -operating budget for the service to be delivered over the 12 -month Agreement period (January 1, 2017 - December 31, 2017) with the County that applies to the service to be delivered as submitted in your 2014 CDBG application. Please note: It is important to be specific and detailed in your description of the service -operating budget to be funded with CDBG including a reimbursement schedule acknowledging draw -downs of CDBG funds for this activity. Do not include information on other activities not funded with CDBG. Cost Reimbursement budgets shall not include expenses that pertain to program salaries or program administration. Nor shall Cost Reimbursement budgets include expenses for project operation for example: marketing, food, apparel, or transportation. All requested reimbursements shall include legible supporting authentic invoices and or receipts. By November 1, 2017, HUD traditionally reviews the County's collective accomplishments and expenditures, thus the County strongly encourages all Contractor services and work to be near completion by October 1, 2017 with no less than seventy percent (70%) of its eligible reimbursement costs submitted appropriately for review. Item Life Pack 15 Defibrillator Activity Diagnostic instrument Cost 35,000 Advanced life support kit --Diagnostic equipment 6,000 Oxygen Supplemental oxygen 3,000 General medical supplies Disposable medical supplies 6,000 Education and training Staff training and certification 10,000 July- September DIRECT PROJECT EXPENSE Total Cost Reimbursement Budget 60,000 60,000 t�EIBUIgSEET EXPENDITURE SCHEDULE A reimbursement schedule acknowledging drawdnwnS of r:nRr; hinrlc for thio grthlihl 22 Projection Anticipated Total Agency Expenses Submission Amount Operating Date Budget January -March April -.June July- September October- December 61,000 September 2017 60,000 Total Reimbursement: 60,000 22 Fulton County Community Development Block Grant Program ATTACHMENT A: Statement of • Provide a succinct description of the project submitted in your 2017 CDBG application that will be reimbursed with Fulton County CDBG funds. Please include specific details related to the following. I. Goal J. Target Population K National Objective L. Number of Beneficiaries Do not include information on other activities not funded with CDBG. The Goal of this program is to provide supplemental funding to LMI families to permit children to participate in recreational sports and health programs offered by the City of Milton. Our target population is the residents of Milton and the surrounding community, particularly targeting LMI families, families of Veterans and people with special needs. Our national objective is to provide healthy, constructive activities for our citizens. We anticipate serving up to 3000 households in the first year of the program. 23 Fulton County Community Development Block Grant Program ATTACHMENT Implementation Schedule Service Implementation Schedule: The Subrecipient expressly agrees to complete all work required by the agreement in accordance with the 12 -month Agreement period (January 1, 2017 — December 31, 2017) with specific emphasis on substantial accomplishments no less than quarter. • Please be specific and detailed in your description of the implementation schedule. • This form (Attachment B) can be replaced or amended as needed to adequately reflect the schedule • Do not include information on other activities not funded with CDBG. or to be Completed Identify LMI Families Dates 3/31/17 Create Qualifications for Program Admission 4/30/17 Find Funding Sources 8/31/17 Identify Program Providers 8/31/17 Begin Accepting Applicants 9/30/17 24 Fulton County Community Development Block Grant Program ATTACHMENT C: Cost Reimbursement Budq-et Attach the service -operating budget for the service to be delivered over the 12 -month Agreement period (January 1, 2017 — December 31, 2017) with the County that applies to the service to be delivered as submitted in your 2014 CDBG application. Please note: It is important to be specific and detailed in your description of the service -operating budget to be funded with CDBG including a reimbursement schedule acknowledging draw -downs of CDBG funds for this activity. Do not include information on other activities not funded with CDBG. Cost Reimbursement budgets shall not include expenses that pertain to program salaries or program administration. Nor shall Cost Reimbursement budgets include expenses for project operation for example: marketing, food, apparel, or transportation. All requested reimbursements shall include legible supporting authentic invoices and or receipts. By November 1, 2017, HUD traditionally reviews the County's collective accomplishments and expenditures, thus the County strongly encourages all Contractor services and work to be near completion by October 1, 2017 with no less than seventy percent (70%) of its eligible reimbursement costs submitted appropriately for review. Item Activity OW New Participants Program Registration Cost $20,000.00 New Staff Two Counselors $6,000.00 -Equipment Additional Program Supplies $4,000.00 Date Budget January -March DIRECT PROJECT EXPENSE Total Cost Reimbursement Budget REIMBURSEMENT EXPENDITURE SCHEDULE A reimbursement schedule acknowledaina drawdowns of CDBG hinck fnr thhz Prtivitil 25 Projection Anticipated Total Agency Expenses Amount Submission Operating Date Budget January -March April -June July- September October- December $30,000 December 1—,—$30,000 2017 Total Reimbursement: 25 -Fulton County Community Development Block Grant Program ATTACHMENT A: Statement of • Provide a succinct description of the project submitted in your 2017 CDBG application that will be reimbursed with Fulton County CDBG funds. Please include specific details related to the following. M. Goal N. Target Population O. National Objective P. Number of Beneficiaries Do not include information on other activities not funded with CDBG. The Goal of this program is to provide supplemental funding to LMI families to permit children to participate in recreational sports and health programs offered by the City of Milton. Our target population is the residents of Milton and the surrounding community, particularly targeting LMI families, families of Veterans and people with special needs. Our national objective is to provide healthy, constructive activities for our citizens. We anticipate serving up to 3000 households in the first year of the program. 26 ultonCountyCommunityDevelopment Block Grant Program ATTACHMENT •ImplementationSchedule Service Implementation Schedule: The Subrecipient expressly agrees to complete all work required by the agreement in accordance with the 12 -month Agreement period (January 1, 2017 — December 31, 2017) with specific emphasis on substantial accomplishments no less than quarter. • Please be specific and detailed in your description of the implementation schedule. • This form (Attachment B) can be replaced or amended as needed to adequately reflect the schedule • Do not include information on other activities not funded with CDBG. Work to be Completed Identify LMI Families Dates 3/31/17 Create Qualifications for Program Admission 4/30/17 Find Funding Sources 8/31/17 Identify Program Providers 8/31/17 Begin Accepting Applicants 9/30/17 27 Fulton County Community Development Block Grant Program ATTACHMENT C: Cost Reimbursement Budqet Attach the service -operating budget for the service to be delivered over the 12 -month Agreement period (January 1, 2017 - December 31, 2017) with the County that applies to the service to be delivered as submitted in your 2014 CDBG application. Please note: It is important to be specific and detailed in your description of the service -operating budget to be funded with CDBG including a reimbursement schedule acknowledging draw -downs of CDBG funds for this activity. Do not include information on other activities not funded with CDBG. Cost Reimbursement budgets shall not include expenses that pertain to program salaries or program administration. Nor shall Cost Reimbursement budgets include expenses for project operation for example: marketing, food, apparel, or transportation. All requested reimbursements shall include legible supporting authentic invoices and or receipts. By November 1, 2017, HUD traditionally reviews the County's collective accomplishments and expenditures, thus the County strongly encourages all Contractor services and work to be near completion by October 1, 2017 with no less than seventy percent (70%) of its eligible reimbursement costs submitted appropriately for review. 101013 W 14 0 1 d :I 1910_4" Item Activity Kamm New Participants _Program Registration Cost $20,000.00 New Staff Two Counselors $6,000.00 Equipment Additional Program Supplies $4,000.00 -Date Budget January -March DIRECT PROJECT EXPENSE Total Cost Reimbursement Budget REIMBURSEMENT EXPENDITURE SCHEDULE A reimbursement schedule acknowledaina drawdowns of C.l)RC,' funris for thk ArtiVitil 28 Projection Anticipated Total Agency Expenses Amount Submission Operating -Date Budget January -March April -June July- September October- December $30,000 December 1, $30,000 2017 Total Reimbursement: 28 29 Fulton County Community Development Blockrant Program ATTACHMENT : Monthly Performance Report Subrecipient Name` City of Milton CDBG Activity: ADA Park, Paramedic Outreach & Therapeutic House activity *Do not duplicate clients/participants/beneficiaries data. All clients/participants/beneficiaries are to be reported as New only during the first quarter in which they receive service. They are to be reported only one time during the contract year (January — December) 1. BENEFICIARY DEMOGRAPHICS Quaiter . Jan 1- t - March 31St April ,1s - JwOO : �°July 1 � - Sept O Oct 1 -Dee 316 Race categories (a) , Of the a Of the (a) I Of the (a) , Of the 1 Number of i Number i Number of i Number of Number i people Number of people Number people Number i people of i served and of served in of I served & of I served and people I noted in people ; column people ; noted in people ; noted in Served i column (a), Served i (a), how Served I column (a), Served ; column (a), how many many how many how many were of were of were of were of Hispanic i hispanic ' Hispanic , p � Hispanic Ethnicity? Ethnicity? i Ethnicity? I Ethnicity? i American Indian or Alaska Native American Indian or Alaska Native & Black or African American American Indian or Alaska Native & White i Asian i Asian and White Black or African American Black or African I , American & White Native Hawaiian or Other Pacific Islander i Other Multi Racial White y.i-=�'�S�w` . 1 i . '* x .. w` )�i`n:,;,�Y�4-'{,'r1 1 F, £, lel I r.�Y�v h� 1�1.I`t.j+'n•4� y,,�1 Y�}. �S-7 1 I �.j+7.`=- lel I rj+'��'' ��i �4 1� i nj `"�.,w`�i" 1.a� � '" lYl i`y�Y� ..�'�`Yy��'"� Y 4 Y 30 -------------------------------------------------------- FY 2017 INCOME LIMITS SUMMARY ; Fulton County, GA FY 2017 Median Income $69,700 Persons in Family ' r 1 2 3 4 5 6 7 8 Extremely Low Income $14,650 $16,750 $20,420 $24,600 28,780 32,960 37,140 41,320 Very Low Income (50%) $24,400 1 $27,900 $31,400 $34,850 $37,650 $40,450 $43,250 $46,050 , Low Income (80%) $39,050 $44,600 $50,200 $55,750 $60,250 $64,700 1 $69,150 $73,600 , Extremely Low Income (0%-30% Median Income) Very Low Income (31%-50% Median Income) Low Income (51%b- 80% Median Income) Low/Moderate Income (81%-100%o Median Income)) Greater than Low/Moderate Income Total Of the total number of persons assisted and represented above, enter the number of those persons that received a NEW or Continued Access to the service or benefit provided by the CDBG funded activity Of the total number of persons assisted and represented above, enter the number of those persons that received Improved Access to the service or benefit provided by the CDBG funded activity Total 4. LEVERAGED FUNDS: Provide the amount of money leveraged from other federal, state, local, and private sources to carry out this program. 31 Extremely Low Income (0%-30% Median Income) Very Low Income (31%-50% Median Income) Low Income (51%b- 80% Median Income) Low/Moderate Income (81%-100%o Median Income)) Greater than Low/Moderate Income Total Of the total number of persons assisted and represented above, enter the number of those persons that received a NEW or Continued Access to the service or benefit provided by the CDBG funded activity Of the total number of persons assisted and represented above, enter the number of those persons that received Improved Access to the service or benefit provided by the CDBG funded activity Total 4. LEVERAGED FUNDS: Provide the amount of money leveraged from other federal, state, local, and private sources to carry out this program. 31 4. LEVERAGED FUNDS: Provide the amount of money leveraged from other federal, state, local, and private sources to carry out this program. 31 Submitted by: Approved by: Name Signature Name Signature 32 Im- Title: km M Fulton CountyCommunityDevelopment Block Program ATTACHMENT D2: Year •i Performance Subrecipient Name: CDBG Activity: Year End Period: 1. Description of Scope ofWork: Provide a complete description of the actual activity undertaken including 1) what produces or services were performed, 2) where they were provided, 3) for whom they were provided, and 4) how they were provided. 2. Description of Specific use of GDBG funds: Provide a summary of what expenses the GDBG funds were utilized to support the activity listed above. 33 3. Income Benefit: Complete the following statement. The subtotals combined must represent the total number served. It is documented that total unduplicated low -moderate income clients/participants were served over the course of the January — December of this grant award. Of those served, Statement Number Served clients/participants had household income levels at the 0- 30% area median income (AMI) level; clients/participants had household income levels at the 31-50% area median income (AMI) level and clients/participants had household income levels at the 51-80% area median income (AMI) level AnticipatedAccomplishments: Accomplishment:Actual NumberTotal of Zip Code of Project Location- • Block Groups Impacted: District 1 € District 2 € District 3 € District 4 € District 5 € District 6 34 7. Outcome Measurement System: Check the box which identifies the best generalized Outcome Statement for the activity funded by the Fulton County Community Development Block Grant. Submitted by: Approved by: I Name RM Signature I Name Title: Signature 35 Outcome1: Outcome 2: Outcome 3: Availability/Accessibility Affordability Sustainability Objective #1: Suitable € Accessibility for the purpose of € Affordability for the purpose of € Sustainability for the purpose Living creating Suitable Living creating Suitable Living of creating Suitable Living Environment Environments Environments Environments Objective #2c Decent € Accessibility for the purpose of € Affordability for the purpose of € Sustainability for the purpose Housing providing Decent Housing providing Decent Housing of providing Decent Housing Objective #3: Economic € Accessibility for the purpose of € Affordability for the purpose of € Sustainability for the purpose Opportunity creating Economic Opportunities creating Economic Opportunities of creating Economic Opportunities Submitted by: Approved by: I Name RM Signature I Name Title: Signature 35 Fulton CountyCommunity DevelopmentBlock Grant Program ATTACHMENT E: Form HUD -4010 (0 712003) U.S. Department of Housing And Urban Development Office of Labor Relations Applicability The Project or Program to which the construction work covered by this contract pertains is being assisted by the United States of America and the following Federal Labor Standards Provisions are included in this Contract pursuant to the provisions applicable to such Federal assistance. A. 1. (i) Minimum Wages. All laborers and mechanics employed or working upon the site of the work will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account (except such payroll deductions as are permitted by regulations issued by the Secretary of Labor under the Copeland Act (29 CFR Part 3), the full amount of wages and bona fide fringe benefits (or cash equivalents thereof) due at time of payment computed at rates not less than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between the contractor and such laborers and mechanics. Contributions made or costs reasonably anticipated for bona fide fringe benefits under Section i(b)(2) of the Davis -Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of 29 CFR 5.5(a)(1)(iv); also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs, which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period.. Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work actually performed, without regard to skill, except as provided in 29 CFR 5.5(x)(4). Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided that the employer's payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination (including any additional classification and wage rates conformed under 29 CFR 5,5(a) (1) (ii) and the Davis -Bacon poster (WH -1321) shall be posted at all times by the contractor and its subcontractors at the site of the work in a prominent and accessible, place where it can be easily seen by the workers. (ii) (a) Any class of laborers or mechanics which is not listed in the wage determination and which is to be employed under the contract shall be classified in conformance with the wage determination. HUD shall approve an additional classification and wage rate and fringe benefits therefore only when the following criteria have been met: (1) The work to be performed by the classification requested is not performed by a classification in the wage determination; and (2) The classification is utilized in the area by the construction industry; and (3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination. (b) If the contractor and the laborers and mechanics to be employed in the classification (if known), or their representatives, and HUD or its designee agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action taken shall be sent by HUD or its designee to the Administrator of the Wage and Hour Division, Employment Standards Administration, U.S. Department of Labor, Washington, D.C. 20210. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise HUD or its designee or will notify HUD or its designee within the 30 -day period that additional time is necessary. (Approved by the Office of Management and Budget under OMB control number 1215-0140.) (c) In the event the contractor, the laborers or mechanics to be employed in the classification or their representatives, and HUD or its designee do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropriate), HUD or its designee shall refer the questions, including the views of all interested parties and the recommendation of HUD or its designee, to the Administrator for determination. The Administrator; or an authorized representative, will issue a determination within 30 days of receipt and so advise HUD or its designee or will notify HUD or its designee within the 30 -day period that additional time is necessary. (Approved by the Office of Management and Budget under OMB Control Number. 1215-0140.) 36 (d) The wage rate (including fringe benefits where appropriate) determined pursuant to subparagraphs (1) (ii) (b) or (c) of this paragraph, shall be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classification. (iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe benefit, which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof. (iv) If the contractor does not make payments to a trustee or other third person, the contractor may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program, Provided, That the Secretary of Labor has found, upon the written request of the contractor, that the applicable standards of the Davis -Bacon Act have been met. The Secretary of Labor may require the contractor to set aside in a separate account assets for the meeting of obligations under the plan or program. (Approved by the Office of Management and Budget under OMB Control Number 1215-0140,) 2. Withholding. HUD or its designee shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld from the contractor under this contract or any other Federal contract with the same prime contractor, or any other Federally -assisted contract subject to Davis -Bacon prevailing wage requirements, which is held by the same prime contractor so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including apprentices, trainees and helpers, employed by the contractor or any subcontractor the full amount of wages required by the contract. In the event of failure to pay any laborer or mechanic, including any apprentice, trainee or helper, employed or working on the site of the work, all or part of the wages required by the contract, HUD or its designee may, after written notice to the contractor, sponsor, applicant, or owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased. HUD or its designee may, after written notice to the contractor, disburse such amounts withheld for and on account of the contractor or subcontractor to the respective employees to whom they are due. The Comptroller General shall make such disbursements in the case of direct Davis -Bacon Act contracts. 3. (i) Payrolls and basic records. Payrolls and basic records relating thereto shall be maintained by the contractor during the course of the work preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such records shall contain the name, address, and social security number of each such worker, his or her correct classification, hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in Section 1 (b) (2) (B) of the Davis -bacon Act), daily and weekly number of hours worked, deductions made and actual wages paid. Whenever the Secretary of Labor has found under 29 GFR 5.5 (a) (1) (iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in Section I(b)(2)(B) of the Davis -Bacon Act, the contractor shall maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs. (Approved by the Office of Management and Budget under OMB Control Numbers 1215-0140 and 1215-0017,) (ii) (a) The contractor shall submit weekly for each week in which any contract work is performed a copy of all payrolls to HUD or its designee ifthe agency is a party to the contract, but if the agency is not such a party, the contractor will submit the payrolls to the applicant sponsor; or owner, as the case may be, for transmission to HUD or its designee. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under 29 CFR 5,5(a) (3) (i). This information may be submitted in any form desired. Optional Form WH -347 is available for this purpose and may be purchased from the Superintendent of Documents (Federal Stock Number 029-005-00014-1), U.S. Government Printing Office, Washington, DC 20402. The prime contractor is responsible for the submission of copies of payrolls by all subcontractors. (Approved by the Office of Management and Budget under OMB Control Number 1215-0149.) (b) Each payroll submitted shall be accompanied by a `Statement of Compliance", signed by the contractor or subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and shall certify the following: (1) That the payroll for the payroll period contains the information required to be maintained under 29 CFR 5.5 (a)(3)(i) and that such information is correct and complete; (2) That each laborer or mechanic (including each helper, apprentice, and trainee) employed on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set forth in 29 CFR Part 3; (3) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification of work performed, as specified in the applicable wage determination incorporated into the contract. 37 (c) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH -347 shall satisfy the requirement for submission of the "Statement of Compliance" required by subparagraph A.3.(ii)(b). (d) The falsification of any of the above certifications may subject the contractor or subcontractor to civil or criminal prosecution under Section 1001 of Title 18 and Section 231 of Title 31 of the United States Code. (iii) The contractor or subcontractor shall make the records required under subparagraph A.3.(i) available for inspection, copying; or transcription by authorized representatives of HUD or its designee or the Department of Labor, and shall permit such representatives to interview employees during working hours on the job. If the contractor or subcontractor fails to submit the required records or to make thein available, HUD or its designee may, atter written notice to the contractor, sponsor, applicant, or owner, take such action as may be necessary to cause the suspension of any further payment; advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available may be grounds for debarment action pursuant to 29 CFR 5.12. 4. Apprentices and Trainees. (i) Apprentices. Apprentices will be permitted to work at less than the predetermined rate for the work they performed when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Office of Apprenticeship Training, Employer and Labor Services; or with a State Apprenticeship Agency recognized by the Office; or if a person is employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship program, who is not individually registered in the program, but who has been certified by the Office of Apprenticeship Training, Employer and Labor Services or a State Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in any craft classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated above, shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. Where a contractor is performing construction on a project in a locality other than that in which its program is registered, the ratios and wage rates (expressed in percentages of the journeyman's hourly rate) specified in the contractor's or subcontractor's registered program shall be observed. Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice's level of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage determination.. Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. If the Administrator determines that a different practice prevails for the applicable apprentice classification, fringes shall be paid in accordance with that determination. In the event the Office of Apprenticeship Training, Employer and Labor Services, or a State Apprenticeship Agency recognized by the Office, withdraws approval of an apprenticeship program, the contractor will no longer be permitted to utilize apprentices at less than the applicable predetermined rate for the work performed until an acceptable program is approved. (ii) Trainees. Except as provided in 29 CFR 5,16, trainees will not be permitted to work at less than the predetermined rate for the work performed unless they are employed pursuant to and individually registered in a program which has received prior approval, evidenced by formal certification by the U.S. Department of Labor, Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not be greater than permitted under the plan approved by the Employment and Training Administration. Every trainee must be paid at not less than the rate specified in the approved program for the trainee's level of progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits in accordance with the provisions of the trainee program. If the trainee program does not mention fringe benefits, trainees shall be paid the frill amount of fringe benefits listed on the wage determination unless the Administrator of the Wage and Hour Division determines that there is an apprenticeship program associated with the corresponding journeyman wage rate on the wage determination which provides for less than full fringe benefits for apprentices. Any employee listed on the payroll at a trainee rate who is not registered and participating in a training plan approved by the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. In addition, any trainee performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. In the event the Employment and Training Administration withdraws approval of a training program, the contractor will no longer be permitted to utilize trainees at less than the applicable predetermined rate for the work performed until an acceptable program is approved. (iii) Equal employment opportunity. The utilization of apprentices, trainees and journeymen under 29 CFR Part 5 shall be in conformity with the equal employment, opportunity requirements of Executive Order 11246, as amended and 29 CFR Part 30. 38 5. Compliance with Copeland Act requirements. The contractor shall comply with the requirements of 29 CFR Part 3 which are incorporated by reference in this contract. 6. Subcontracts. The contractor or subcontractor will insert in any subcontracts the clauses contained in subparagraphs i through 11 of this paragraph A and such other clauses as HUD or its designee may by appropriate instructions require, and a copy of the applicable prevailing wage decision, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses in this paragraph. 7. Contract termination; debarment. A breach of the contract clauses in 29 CFR 5.5 may be grounds for termination of the contract and for debarment as a contractor and a subcontractor as provided in 29 CFR 5.12. S. Compliance with Davis -Bacon and Related Act Requirements. All rulings and interpretations of the Davis -Bacon and Related Acts contained in 29 CFR Parts 1; 3, and 5 are herein incorporated by reference in this contract. 9. Disputes concerning labor standards. Disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR Parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the contractor (or any of its subcontractors) and HUD or its designee, the U.S. Department of Labor, or the employees or their representatives. 10. (i) Certification of Eligibility. By entering into this contract the contractor certifies that neither it (nor .he or she) nor any person or firm who has an interest in the contractor's firm is a person or firm ineligible to be awarded Government contracts by virtue of Section 3(a) of the Davis -Bacon Act or 29 CFR 5.12(a) (1) or to be awarded HUD contracts or participate in HUD programs pursuant to 24 CFR Part 24. (ii) No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract by virtue of Section 3(a) of the Davis -Bacon Act or 29 CFR 5.12(a)(1) or to be awarded HUD contracts or participate in HUD programs pursuant to 24 CFR Part 24. (iii) The penalty for making false statements is prescribed in the U.S.Criminal Code, 18 U.S.C. 1001. Additionally, U.S. Criminal Code, Section 1 01 0; Title 18, U.S.C., "Federal Housing Administration transactions", provides in part: "Whoever, for the purpose of ... influencing in any way the action of such Administration ..... makes, utters or publishes any statement knowing the same to be false..... shall be fined not more than $5,000 or imprisoned not more than two years, or both," 11. Complaints, Proceedings, or Testimony by Employees. No laborer or mechanic to whom the wage, salary, or other labor standards provisions of this contract are applicable shall be discharged or in any other manner discriminated against by the Contractor or any subcontractor because such employee has filed any complaint or instituted or caused to be instituted any proceeding or has testified or is about to testify in any proceeding under or relating to the labor standards applicable under this Contract to his employer. B. Contract Work Hours and Safety Standards Act. The provisions of this paragraph B are applicable only where the amount of the prime contract exceeds $100,000. As used in this paragraph, the terms "laborers" and "mechanics" include watchmen and guards. (1) Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of 40 hours in such work week unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of 40 hours in such workweek. (2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in subparagraph (1) of this paragraph, the contractor and any subcontractor responsible therefore shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia ora territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in subparagraph (1) of this paragraph, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of 40 hours without payment of the overtime wages required by the clause set forth in sub paragraph (1) of this paragraph. (3) Withholding for unpaid wages and liquidated damages. HUD or its designee shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contract, or any other Federally -assisted contract subject to the Contract Work Hours and Safety Standards Act which is held by the same prime contractor such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in subparagraph (2) of this paragraph. (4) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in subparagraph (1) through (4) of this paragraph and also a clause requiring the subcontractors to include these clauses in any lower tier 39 subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in subparagraphs (1) through (4) of this paragraph. C. Health and Safety. The provisions of this paragraph C are applicable only where the amount of the prime contract exceeds $100,000. (1) No laborer or mechanic shall be required to work in surroundings or udder working conditions which are unsanitary, hazardous, or dangerous to his health and safety as determined under construction safety and health standards promulgated by the Secretary of Labor by regulation. (2) The Contractor shall comply with all regulations issued by the Secretary of Labor pursuant to Title 29 Part 1926 and failure to comply may result in imposition of sanctions pursuant to the Contract Work Hours and Safety Standards Act, 40 USC 3701 et seq. (3) The Contractor shall include the provisions of this paragraph in every subcontract so that such provisions will be binding on each subcontractor. The Contractor shall take such action with respect to any subcontract as the Secretary of Housing and Urban Development or the Secretary of Labor shall direct as a means of enforcing such provisions. 40 Fulton CountyCommunity DevelopmentBlock Grant Program ATTACHMENT F: Policy 100-28 Georgia Security and Immigration ComplianceAct (01/01/2010 Georgia Security and Immigration Compliance AZ Policy It is the policy of Fulton County Government, its agencies, departments, and agents to comply with the Georgia Security and Immigration Compliance Act (GSICA), as amended from time to time. The Illegal Immigration and Reform Enforcement Act of 2011: requires Fulton County to require at a minimum, Subrecipients and sub -contractors to submit their E -Verify affidavits to the Subrecipients working on public projects. The Subrecipient then must forward affidavits to the local government within five days of receipt. The Department of Audits will create a form affidavit by August 1, 2011. Until Fulton County is in receipt of the forms the Subrecipients shall submit forms indicated as "Affidavit Verifying Status of Benefit Applicant, City's Affidavit, Subrecipient's Affidavit and Subcontractor's Affidavit" attached hereto. This law requires Fulton County to enforce among other measures, the Illegal Immigration and Reform Enforcement Act of 2011: HB 87ILLEGAL IMMIGRATION REFORM - Requires Subrecipients and sub -subcontractors to submit their E -Verify affidavits to the Subrecipients working on public projects. The Subrecipient then must forward affidavits to the local government within five days of receipt. The Department of Audits will create a form affidavit by August 1, 2011. - Requires local governments to submit E -Verify compliance reports to the state auditor annually by December 31. If the auditor finds a violation in this reporting, the county or city has 30 days to demonstrate compliance or will lose their qualified local government status_ Local governments in disagreement may seek relief through the Office of State Administrative hearings. Counties will not be held responsible for the failure of Constitutional Officers failing to abide by this requirement. - Creates an offense of aggravated identify fraud for those knowingly using fake identification to obtain employment with the punishment being from 1-15 years in prison and a fine of up to $250,000. Authorizes law enforcement officers to verify, through one of several listed documents or immigration verification programs, the immigration status of those they have probable cause to suspect of committing a criminal offense. If the person is found to be an illegal immigrant, the officer may take any action authorized by state or federal law, and has immunity from damages or liability in the process. 41 - Allows, local law enforcement agencies to arrest any person for a violation of federal immigration law when authorized by federal law. - Requires private businesses with more than 10 employees to sign an affidavit and attest they are registered to use E -Verify in order to obtain or renew a local business license, occupation tax certificate or other document required to operate a business. Counties and cities must file a report annually, to the Department of Audits, which identifies each license or certificate they issued during the year - to include the name of the person and business and their E -Verify number. Any person, including county employees, who knowingly violate this reporting requirement, shall be guilty of a misdemeanor. — Requires any applicant who applies for a public benefit (or who must provide identification for any official purpose) to provide secure and verifiable documents to the county to prove their legal status. Local government employees in willful violation are guilty of a misdemeanor. Each year the Attorney General will provide a list of "secure and verifiable" documents. - Creates the Immigration Enforcement Review Board, attached to the Department of Audits, which will take complaints, investigate and enforce the provisions of this Act. Senate Bill 529, the "Georgia Security and Immigration Compliance Act" of 2006, established new work eligibility verification requirements for Fulton County and its Subrecipients and subcontractors, effective July 1, 2007. The Act further prohibited the provision of certain services or benefits to any adult without a verification of their immigration status. Additionally, GSCIA required the County to make a reasonable effort to verify the immigration status of any foreign national charged with and jailed for a felony or DUI. During the 2009 Legislative Session, House Bill 2 amended several sections of the Georgia Code that make up the GSCIA. Effective January 1, 2009, HB 2 -- Mandates public employers to post their federal identification number and date of authorization on their website; Requires a signed, notarized affidavit from Subrecipients attesting registration and participation in E -Verify; Defines the term "applicant" for public benefits; • Expands the definition of "public benefits"; Clarifies the annual reporting requirement; Calls for a reasonable effort to detennine a person's nationality when any person is confined in compliance with Article 36 of the Vienna Convention on Consular Relations. Directs the County Jailer to inform a foreign national prisoner of their right to have their native country's local consular office notified of their detention and to allow a consular 42 officer from their native country to visit, converse, correspond, and arrange for legal representation; and • Establishes penalties for noncompliance. Effective January 1, 2010, this policy will apply to Fulton County departments and agencies, Subrecipients, and to the staffs of elected officials. Definitions (1) Applicant means any person 18 years of age or older, who has made application for access to public benefits on behalf of an individual, business, corporation, partnership, or other private entity. (2) Subrecipient means Subrecipients, contract employees, staffing agencies, or subcontractors. (3) Public benefit means — a). any grant, contract, loan, professional license, or commercial license provided by Fulton County or by appropriated funds of the United States, State of Georgia or Fulton County; b). Any retirement, welfare, health, disability, public or assisted housing, postsecondary education, food assistance, unemployment benefit, or any other similar benefit for which payments of assistance are provided to an individual, household, or family eligibility unit by an agency of Fulton County government, or by appropriated Federal, State or County funds including — • Adult education • Authorization to conduct a commercial enterprise or business Business certificate, license or registration • Business loan Cash allowance Disability assistance or insurance Down payment assistance Energy assistance • Food stamps Gaming license Health benefits Housing allowance, grant, guarantee or loan Loan guarantee Medicaid • Occupational license Professional license Registration of a regulated business • Rent assistance or subsidy State grant or loan 43 Tax certificate required to conduct a commercial business • Temporary assistance for needy families (TANF) Unemployment insurance Welfare to work (4) Foreign national means any individual who is a citizen of a country other than the United States. (5) Qualified alien means — a). an alien who is lawfully admitted for permanent residence under the federal Immigration and Nationality Act (INA); b). an alien who is granted asylum under Section 208 of the INA; c). a refugee who is admitted to the United States under Section 207 of the INA; d). an alien who is paroled into the United States under Section 212(d) (5) of the INA for a period of at least one year; e). an alien whose deportation is being withheld under Section 243(h) of the INA (as in effect prior to April 1, 1997) or whose removal has been withheld under Section 241(b)(3); f). an alien who is granted conditional entry pursuant to Section 203(a)(7) of the INA as in effect prior to April 1, 1980; g).. an alien who is a Cuban/Haitian Entrant as defined by Section 501(e) of the Refugee Education Assistance Act of 1980; and h). an alien who has been battered or subjected to extreme cruelty, or whose child or parent has been battered or subject to extreme cruelty. (6) Systematic Alien Verification for Entitlements Program (SAVE) means an intergovernmental information sharing initiative of the United States Department of Homeland Security designed to assist in determining a non -citizen applicant's immigration status. Responsibilities and Procedures (1) Generally. a). All appointing authorities shall verify the immigration status of every newly hired employee according to County Policy 100-27. 44 b). All agencies providing a. public benefit shall register with the SAVE program at https://save.uscis.gov/Registration, enter into a Memorandum of Understanding with the SAVE program, and establish a purchase order for the payinent of transaction fees. c). All agencies providing a public benefit, shall verify the lawful presence of every person 18 years of age or older who applies for state or local public benefits by requiring each applicant to execute an affidavit in the format attached as "Attachment A", affirming that he or she is a legal pennanent resident, or a qualified alien lawfully present in the United States. The affidavit is presumed to be proof of lawful presence until eligibility verification is made through the federal Systematic Alien Verification Entitlement (SAVE) program.. d). All agencies providing a public benefit shall verify the lawful status of all applicants stating that they are aliens lawfully present in the United States through the SAVE program. e). All applicants that are not lawfully present in the United States shall be ineligible to receive public benefits. e). Verification of lawful presence is not required for the following benefits: Treatment of emergency medical conditions; Short-term, non-cash emergency disaster relief, Immunizations; • Certain in-kind services, such as soup kitchens, short-tenn shelter, crisis counseling and intervention provided by public and nonprofit agencies that are necessary for the protection of life or safety; • Prenatal care • Postsecondary education under specified circumstances; • Certain community development assistance or financial assistance programs administered by HUD; Other Federal programs including certain social security and Medicare benefits under specified conditions. (2) Office of the County Attorney. The Office of the County Attorney shall — a). Require each contract or agreement for the performance of services between Fulton County and a Subrecipient or subcontractor to include a provision stating that compliance with OCGA § 13-10-91 is a condition of the contact and directs the Subrecipient or subcontractor to register and participate in a Federal work authorization program. b). Ensure that each agreement between Fulton County and a Subrecipient/subcontractor for the performance of services includes an executed affidavit verifying compliance with OCGA § 13-10-91 in the form provided for in Attachments "F-1" and/or "F-2". 45 (3) Office of Intergovernmental Affairs. The Office of Intergovernmental Affairs shall -- a). Submit to the Board of Commissioners for its approval during a Regular or Recess Meeting in December of each year, a report documenting Fulton County's compliance with the GSICA. b). Provide an annual report on or before January 1 to the Georgia Department of Community Affairs (DCA), in a format prescribed by DCA, documenting Fulton County's compliance with the GSICA, and identifying each public benefit administered by Fulton County. (4) Department of Iglbt-mation Technology. The Department of Information Technology shall post the County's federally issued identification number (58-6001729) and date of authorization (date to be provided) on the County's website. (5) Personnel Department. The Personnel Department shall monitor new employee work eligibility as required by OCGA § 13-10-91.. (6) Department of Purchasing and Contract Compliance. The Department of Purchasing and Contract Compliance shall — a). Require all Subrecipients and subcontractors to register and participate in the federal work authorization program "E -Verify". No Subrecipient shall perform any services unless the Subrecipient or subcontractor registers and participates in a federal work authorization program. b). Require a signed, notarized affidavit from Subrecipients attesting to their registration and participation in the E -Verify program before considering a bid from the subcontractor for the performance of any service. (7) Sheriff's Q1fice. The Fulton County Sheriff's Office shall — a). Make a reasonable effort to detennine the nationality of a person confined to the Fulton County Jail for any period of time and charged with a felony, DUI, driving without a license, or a serious misdemeanor. b). If the Jail identifies the prisoner as a foreign national, the Sheriff's Office shall make a reasonable effort to determine if the detainee has been lawfully admitted into the United States, and if lawfully admitted, that such lawful status has not expired. c). Inforin a detained foreign national of their right to have their native country's local consular office notified of their detention and of their right to have a consular officer from their country arrange for legal representation. d). Contact the Law Enforcement Support Center of the United States Department of Homeland Security within 48 hours if verification of lawful status cannot be made from 46 documents in possession of the detainee. e). Release from custody, pursuant to the admissions and release policies of the Fulton County Sheriff's Office, a detained foreign national unless the Jail receives a valid notification of pending charges from the United States Department of Homeland Security or another agency. f). Follow the guidelines and procedures developed by the Georgia Sheriff's Association pertaining to the determination of national and immigration status of certain persons admitted into the Fulton County Jail. Departmental Sponsor; Office of the County Manager. Policy Review Date: December 31, 2014 References Vienna Convention on Consular Relations, Article 36 "Communication and Contact with Nationals of 'tlae Sending State" • 8 U.S.C. § 1611, 1621 and 1623 • 42 U.S.C. § 1396 b(v)(30) • Immigration Reform and Control Act of 1986, Public Law 99-603 • Georgia Security and Immigration Compliance Act of 2006, Act 457 2006 Georgia General Assembly • Official Code of Georgia sections 13-10-90, 13-10-91, 42-4-14,50-13-1, 50-36-1 • Georgia Department of Labor Rules § 300-10-1-01 through 300-10-1-.09 • Fulton County Policy 100-27, "Immigration Reform and Control Act (IBCA)" Attachments Attachment F-1: Applicant for Public Benefits Affidavit Attachment F-2: Subrecipient/Subcontractor/Sub Sub -subcontractor Affidavit 47 Fult • f CountyCommunityDevelopment Block • •; PolicyATTACHMENT F-1: 100-28 Georgia Security and Immigration Compliance°ct (01/01/2010 Affidavit Verifying Status ®f Benefit Applicant Pursuant to the Georgia Security and Immigration Compliance Act (O.C.G.A. § 50-36-1), effective July 1, 2007, every agency in FULTON COUNT' providing public benefits through any local program is responsible for determining the immigration status of citizen applicants for said benefits. By executing this affidavit under oath, as an applicant for benefits, I am stating the following with respect to my application for benefits from Fulton County Government: I am a United States citizen or legal permanent resident 18 years of age or older; • I am a qualified alien or non-immigrant under the Federal Immigration and Nationality Act, Title 8 U.S.C., as amended, 18 years of age or older and lawfully present in the United States. My alien number issued by the. U.S. Department of Homeland Security or other federal immigration agency is In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation ofO.C.G.A. § 16-10-20. Signature of Applicant Printed Name Date SUBSCRIBED TO AND SWORN BEFORE ME ON THIS THE DAY OF .20 Notary Public My Commission Expires: 48 Fulton CountyCommunity DevelopmentBlock • • PolicyATTACHMENT F-2: 100-28 •'r.; Georgia Security andImmigration Compliance A(01/01/2010) Subrecipient Affidavit By executing this affidavit, the undersigned Subrecipient verifies itscompliance with O.C.G.A. 13-10-91, stating affirmatively that thereinafter "Prime Subrecipient") engaged in the physical performance of services under a contract with Fulton County Government has registered with and is authorized to use the federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verity information of newly hired employees, pursuant to the hnmigration Reform and Control Act of 1986 (IRA), [P.L. 99.6031], in accordance with the applicability provisions and deadlines established in O.C.G.A.. § 13-10-91]. The Prime Subrecipient further declares that it is actively using and will continue to use the federal work authorization program throughout the contract period. The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services to this contract with Fulton County Government, the Prime Subrecipient will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the Subcontractor Affidavit attached hereto. The Prime Subrecipient further agrees to maintain records of such compliance and provide a copy of each verification to the Fulton County Government at the time the subcontractor(s) is retained to perform such service. EEV/Basic Pilot Program* User Identification Number EEV/Basic Pilot Program* Date of Authorization BY: Authorized Officer of Agent (Insert Prime Subrecipient Name) Title of Authorized Officer or Agent of Prime Contractor Printed Name of Authorized Officer or Agent 49 SUBSCRIBED TO AND SWORN BEFORE ME ON THIS THE DAY OF , 20_. Notary Public My Commission Expires: Page 2 of 6 NOTE: * As of the effective date of O.C.G.A. 13-10-9I, the applicable federal work authorization program is the `BEV/Basic Pilot Program" operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA) 4101 Subcontractor Affidavit Page 3 of 6 By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with The Drake Douse on behalf of Fulton County Government has registered with and is authorized to use the federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verity information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRA), [P.L. 99-6031], in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91]. The Subcontractor fiirther declares that it is actively using and will continue to use the federal work authorization program throughout the contract period EEV/Basic Pilot Program* User Identification Number EEV/Basic Pilot Program* Date of Authorization BY: Authorized Officer of Agent (Insert Subcontractor blame) Title of Authorized Officer or Agent of Subcontractor Printed Name of Authorized Officer or Agent SUBSCRIBED TO AND SWORN BEFORE ME ON THIS THE DAY OF , 20 51 Notary Public My Commission Expires: Page 4 of 6 NOTE: * As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the 11EEV/Basic Pilot Program" operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA) 52 Sub Subcontractor Affidavit Page s of 6 By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with The Brake Douse on behalf of Fulton County Government has registered with and is authorized to use the federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verity information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRA), [P.L. 99-6031], in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91]. The Sub Subcontractor further declares that it is actively using and will continue to use the federal work authorization program throughout the contract period. EEV/Basic Pilot Program* User Identification Number EEV/Basic Pilot Program* Date of Authorization BY: Authorized Officer of Agent (Insert Sub Subcontractor Name) Title of Authorized Officer or Agent of Sub Subcontractor Printed Name of Authorized Officer or Agent SUBSCRIBED TO AND SWORN BEFORE ME ON THIS THE DAY OF , 20 53 Page 6 of 6 Notary Public My Commission Expires: NOTE: * As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the "EEV/Basic Pilot Program" operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA) 54 Fulton County Community Development Block Grant Program ATTACHMENT G: Form HUD 60002 (06/2001) Compliance with Section 3 Assurance Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u, mandates that the Department ensures that employment and other economic opportunities generated by its housing and community development assistance programs are directed toward low- and very -low income persons, particularly those who are recipients of government assistance housing. The regulations are found at 24 CFR Part 135. The information will be used by the Department to monitor program recipients' compliance with Section 3, to assess the results of the Department's efforts to meet the statutory objectives of Section 3, to prepare reports to Congress, and by recipients as self-monitoring tool. The data is entered into a database and will be analyzed and distributed. The collection of infonnation involves recipients receiving Federal financial assistance for housing and community development programs covered by Section 3. The infonnation will be collected annually to assist HUD in meeting its reporting requirements under Section 8080(e)(6) of the Fair Housing Act and Section 916 of the HCDA of 1992. An assurance of confidentiality is not applicable to this form. The Privacy Act of 1974 and OMB Circular A-108 are not applicable. The reporting requirements do not contain sensitive questions. Data is cumulative; personal identifying information is not included. Upon signing this document, recipients receiving Federal financial assistance for Housing and Community Development projects and activities covered by Section 3, will adhere to the reporting requirements as specified by 24 CFR Part 135 and HUD Form 60002. If the recipient agency [Fulton County] receives Section 3 covered funding and invests these funds into covered projects/activities, but no individual contract with a subrecipient exceeds $100,000, responsibility for complying with Section 3 only applies to the recipient agency and not to the subrecipient. Signature of Authorized Certifying Official Applicant X City of Milton Title Date Mayor 55 Fulton CountyCommunity DevelopmentBlock Grant Program ATTACHMENTForm HUD 40076 RHED (03/2002) The award of funds under this program is subject to the environmental review requirements of 24 CFR part 50. These requirements only apply to grant -funded projects fully or partially funded by HUD, undertaken by grantees and all tiers of subgrantees and subcontractors. When a project is limited to activities described in 24 CFR 50.19, it does not require an environmental review. All other activities (for example, acquisition of real property, construction, and alteration) are subject to an enviromnental review. Since the approval of the initial grants in this program must occur prior to the identification of properties to be treated, as is provided for in 24 CFR 50.3(h), the applicant hereby agrees that it will assist Fulton County CDBG (FC CDBG) Program to comply with 24 CFR part 50, and that the applicant shall: 1. Advise FC CDBG Program of all projects requiring a review under 24 CFR part 50 prior to their approval and supply FC CDBG Program with all available and relevant information necessary for FC CDBG Program to perform for each property any environmental review required by 24 CFR part 50; 2. Carry out mitigating measures required by FC CDBG Program or select an alternate property or project; 3. Not acquire, rehabilitate, convert, lease, repair or construct property, nor commit or expend FC CDBG Program or local funds for these program activities on a HUD -assisted project until FC CDBG Program has completed an environmental review to the extent required under 24 CFR 50 and has given notification of its approval in accordance with 24 CFR 50.3(h) (3); and 4. Include the above requirements in all subgrants and subcontracts. Signature of Authorized Certifying Official Applicant X City of Milton Title Date Mayor M I LTO N�"� ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 21, 2017 FROM: Steven Krokoff, City Manager( AGENDA ITEM: Proclamation Recognizing Cambridge Youth Lacrosse Appreciation Day. MEETING DATE: Monday, September 25, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES (,'NO CITY ATTORNEY REVIEW REQUIRED: () YES ()NO APPROVAL BY CITY ATTORNEY: () APPROVED () NOT APPROVED PLACED ON AGENDA FOR: 2006 Heritage Walk Milton, GA P: 678.242.2500 1 F: 678.242.2499 0000 info@cityofmiltongams I www.cityofmiltonga.us Cambridge Youth Lacrosse Appreciation Day WHEREAS, The Cambridge Youth Lacrosse Team has been organized since 2011 and is made up of over 200 participants in five different age groups; and WHEREAS, The Cambridge Youth Lacrosse Team has demonstrated their commitment not only to their athletic and academic improvement but also to giving back to the community; and WHEREAS, As part of their spring community service project, over 70 young men from the Cambridge Youth Lacrosse Team, with the support of their parents and coaches, took on the cleaning and sealing of over a dozen benches at Providence Park during our Earth Day event this past April; and WHEREAS, This effort was led by Mrs. Jennifer Flores, a current board member and Milton resident who inspired these young people to give back to the community; and WHEREAS, As part of their fall community service project, over 100 young men and women from the Cambridge Youth Lacrosse Team, with the support of their parents and coaches, ran a Hurricane H arvey relief drive which filled two large trucks with donations of clothes, blankets and supplies and they also raised $1,000.00 which was donated to the American Red Cross; and WHEREAS, This effort was led by Mr. Eric Albro, a former board member and Milton resident who combined the efforts of all of the City’s Parks and Recreation programs and the City of Milton’s staff to complete the task; and WHEREAS, These young people are champions not only on the field, but also in the classroom, in the community and in life; we are proud of the Cambridge Youth Lacrosse Team and their contributions to our community. Now, therefore, we, the Mayor and City Council of the City of Milton, hereby dictate and proclaim Monday, September 25th as “Cambridge Youth Lacrosse Appreciation Day” in the City of Milton, Georgia. Given under our hand and seal of the City of Milton, Georgia on this 25th day of September, 2017. _________________________________ Joe Lockwood, Mayor r MILTON�t ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 18, 2017 FROM: Steven Krokoff, City Manager (0 AGENDA ITEM: Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Establish the Ad Valorem Tax Rate of the City of Milton for Fiscal Year 2017; and for Other Purposes. MEETING DATE: Monday, September 25, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (.)"APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES (VIVO CITY ATTORNEY REVIEW REQUIRED: () YES VN APPROVAL BY CITY ATTORNEY: () APPROVED () NOT APPROVED PLACED ON AGENDA FOR: oceI L 5-1701 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: Stacey Inglis, Assistant City Manager Date: Submitted on September 15, 2017 for the September 25, 2017 Regular City Council Meeting (First Presentation) and October 2, 2017 Regular City Council Meeting (Unfinished Business) Agenda Item: Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Establish the Ad Valorem Tax Rate of the City of Milton for Fiscal Year 2017; and for Other Purposes. Department Recommendation: Adopt the ordinance as presented to establish the ad valorem tax rate of the City of Milton for the 2017 fiscal year. Executive Summary: We are proposing a maintenance and operating millage rate of 4.731 mills, which is the same rate we’ve had in all 10 years of the City’s incorporation. We are also proposing a bond millage rate of 0.321 mills for the General Obligation Bond, Series 2017 that was approved through referendum on the November 2016 ballot. This will cover the first year of debt service payments totaling $731,991. (Please note, the initial bond payments are interest only. Future years will include principal and interest payments and total roughly $1.7 million; therefore, the bond millage rate will increase accordingly.) The tax digest for 2017 is showing taxable assessments for real and personal property at $2,352,835,022, net of exemptions. This represents an increase of 2.7% over the 2016 digest due to assessments on newly improved properties. Motor vehicle assessed values in 2017 are $38,158,500 and have decreased by 31% since 2016. This decline is a result of House Bill 386, which is phasing out motor vehicle taxes (or the “birthda y tax”) and replacing it with the title ad valorem tax. The TAVT is a one -time title fee that is paid on all vehicle sales. It is not a property tax and is, therefore, not included in the tax digest. Funding and Fiscal Impact: The total amount of property taxes to be levied for maintenance and operating purposes, excluding motor vehicle tax, is roughly $11.1 million. Typically, we bill property taxes on September 1, but we are delayed significantly this year due to the Fulton County tax assessment issues. Currently, the anticipated bill date will be around mid-October. This will impact the amount of taxes we can book to Fiscal Year 2017. Initially, we projected a tax collection of $10,290,000. With the delay in billing, we are now projecting tax collections to be roughly $5.6 million for Fiscal Year 2017 with the remaining $4.69 million to be booked in Fiscal Year 2018. The revenue shortfall in Fiscal Year 2017 will be offset by delaying the operating transfers out to the Capital Project Fund to Fiscal Year 2018. Alternatives: None. Legal Review: Not required. Concurrent Review: Steve Krokoff, City Manager Page 1 of 2 STATE OF GEORGIA ORDINANCE NO. COUNTY OF FULTON AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ESTABLISH THE AD VALOREM TAX RATE OF THE CITY OF MILTON FOR FISCAL YEAR 2017; AND FOR OTHER PURPOSES WHEREAS, the Charter of the City of Milton, Georgia authorizes the City to levy and provide for the assessment of ad valorem property taxes on all property subject to taxation; and WHEREAS, the Charter of the City of Milton, Georgia provides that the valuation of all property subject to taxation by the City shall be determined according to the tax digest prepared by the Fulton County Board of Tax Assessors; and WHEREAS, the Mayor and City Council, after hearing and after duly considering all such relevant evidence, testimony and public comments, has determined that it is in the best interests of, and necessary to meet the expenses and obligations of, the City of Milton, Georgia to set a levy on each $1,000.00 of taxable value for all property subject to ad valorem taxation by the City; now BE IT ORDAINED by the Mayor and City Council of the City of Milton, Georgia as follows: SECTION I: The ad valorem tax rate for the City of Milton, Georgia for the 2017 fiscal year, on property subject to ad valorem taxation by the City is hereby fixed at $5.052 on forty percent (40%) of each $1,000.00 of property subject to ad valorem tax by the City. SECTION II: Said rate of $5.052 on forty percent (40%) of each $1,000.00 of taxable property is hereby levied as follows: (a) For General Government purposes $4.731 on forty percent (40%) of each $1,000.00 of taxable property. (b) For the purpose of retiring outstanding General Obligation bonds, $0.321 on forty percent (40%) of each $1,000.00 of taxable property. SECTION III: All ordinances and parts of ordinances in conflict herewith are hereby repealed. Page 2 of 2 ORDAINED this the ____day of ________, 2017. ____________________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk (SEAL) MILTONIP ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 19, 2017 FROM: Steven Krokoff, City Manager AGENDA ITEM: Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt Amendments to the Fiscal 2017 Budget for Each Fund of the City of Milton, Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. MEETING DATE: Monday, September 25, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (,APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES (L�NO CITY ATTORNEY REVIEW REQUIRED: () YES U -GO APPROVAL BY CITY ATTORNEY: () APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: L3 9 % Zs) ZQ' 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 City of Milton, Georgia Fiscal Year 2017 Summary of Departmental Budget Amendments The goal of the fiscal year 2017 budget amendment is to revise departmental budgets and interfund transfers based on activity-to-date and future projections. GENERAL FUND The General Fund is the principal operating fund of the government and is used to facilitate current year operations. General Fund revenues have unrestricted use. Expenditure requests are categorized into two categories: Salary and Benefits and Maintenance and Operating. Salary and benefits line items include salaries, overtime, vacation pay, retirement and other associated payroll expenditures. The maintenance and operating category includes expenditures related to operational line items such as supplies, professional fees, training, dues and fees, travel, utilities, communications, machinery & equipment, etc. GENERAL FUND SUMMARY: Revenue Appropriation Increase (4,788,474) Expenditure Appropriation Increase (4,708,353) Net Revenue/(Expenditure) Requests:(80,121) Revenue Amendments: The change in original revenue estimates for the following revenue sources is driven by an analysis of the activity-to-date. A projection was completed using available data indicating the fiscal year 2017 revenue estimates could be adjusted by the amounts indicated in the table starting on page 3. Some of the most significant changes are explained as follows: 1. Property taxes will be billed later than usual and a request to reduce the anticipated amount to be accounted for in FY17 is being requested. Tax collections are projected to be $4,600,000 less than originally anticipated. 2. Franchise fee revenues are lower than anticipated and a decrease of $80,000 is being requested. 3. Local option sales tax is still trending higher than projected and is anticipated to be $158,000 more than projected. 4. Land disturbance revenues are lower than anticipated and a decrease of $140,000 is being requested. 5. Building permit revenues are lower than anticipated and a decrease of $95,000 is being requested. 6. Court fines and forfeitures are lower than anticipated and a decrease of $70,000 is being requested. Revenues Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) TAXES Current Yr Property Taxes-Real 9,545,176 9,893,278 10,100,000 (4,600,000) 5,500,000 - 5,500,000 Current Yr Property Taxes-Utility 80,123 73,381 73,000 - 73,000 94,330 (21,330) Prior Yr Property Taxes-Real 390,184 319,254 300,000 90,000 390,000 388,198 1,802 Current Yr Prop Taxes-Personal 189,668 193,676 190,000 (90,000) 100,000 - 100,000 Motor Vehicle Tax 284,483 203,625 140,000 - 140,000 136,491 3,509 Title Ad Valorem Tax 689,630 474,756 400,000 - 400,000 389,464 10,536 Alternative Ad Valorem Tax (AAVT) 2,224 2,482 2,000 - 2,000 4,493 (2,493) Intangible Tax 235,642 265,700 250,000 - 250,000 246,953 3,047 Prior Yr Prop Taxes-Personal 5,131 4,672 5,000 - 5,000 3,552 1,448 Real Estate Transfer Tax 111,211 105,114 115,000 (33,000) 82,000 59,596 22,404 Franchise Fees 1,853,416 2,058,336 1,915,900 (80,000) 1,835,900 1,832,587 3,313 Franchise Fees/Cell Tower - - - - - 3,555 (3,555) Local Option Sales Tax 8,404,439 8,528,916 8,400,000 158,000 8,558,000 8,558,051 (51) Alcohol Beverage Excise Tax 296,110 298,104 295,000 - 295,000 304,510 (9,510) Business & Occupation Tax 652,114 649,271 650,000 56,324 706,324 706,324 (0) Insurance Premium Tax 1,884,880 2,041,691 2,000,000 - 2,000,000 - 2,000,000 Financial Institution Tax 39,673 46,001 38,150 - 38,150 38,150 - Penalties & Interest-Real Prop 26,816 26,394 25,000 - 25,000 13,764 11,236 Penalties & Interest-Pers Prop 387 214 200 - 200 578 (378) Penalties & Interest-Alcoholic Bev Excise Tax 32 584 200 - 200 463 (263) Penalties & Interest-Business Lic 7,454 6,661 6,000 - 6,000 9,135 (3,135) Total: Taxes 24,698,793 25,192,111 24,905,450 (4,498,676) 20,406,774 12,790,193 7,616,581 LICENSES & PERMITS Alcohol Beverage Licenses 147,400 144,150 140,000 - 140,000 146,695 (6,695) Advertising Fee 2,800 1,200 600 - 600 2,400 (1,800) Pouring Permit 6,990 5,745 6,000 - 6,000 4,170 1,830 Public Facilities Alcohol Permit 200 300 300 - 300 270 30 Solicitation Permit 390 1,170 585 - 585 4,485 (3,900) Zoning & Land Use Permits 11,300 6,950 10,000 - 10,000 4,300 5,700 Land Disturbance 238,092 161,493 200,000 (140,000) 60,000 53,593 6,407 Modification 350 350 700 - 700 1,400 (700) Variance 8,450 4,850 6,500 - 6,500 4,350 2,150 Seasonal & Special Events 1,260 710 1,000 - 1,000 800 200 Sign Permits 6,506 8,949 7,000 - 7,000 4,068 2,932 Film & Media Permit - 1,200 - - - 1,200 (1,200) Building Permits 476,626 438,913 480,000 (95,000) 385,000 353,119 31,881 NPDES Fees 7,872 4,898 4,000 - 4,000 1,506 2,494 Taxi & Driver Permitting Fees 300 - - - - - - Penalties & Interest-Alcohol Beverage Lic 10 1,761 500 - 500 2,541 (2,041) Res/Comm Work Without a Permit Penalty 2,630 2,307 1,500 - 1,500 2,799 (1,299) Total: Licenses & Permits 911,175 784,946 858,685 (235,000) 623,685 587,696 35,989 INTERGOVERNMENTAL REVENUES Bulletproof Vest Partnership - 4,655 - - - 1,804 (1,804) Community Services Program (CSP) - 12,000 - 11,640 11,640 5,820 5,820 School Bus Stop Arm Violations - - - - - 6,720 (6,720) Total: Intergovernmental Revenues - 16,655 - 11,640 11,640 14,344 (2,704) FY 2017 Account Name Actuals FY 2015 Actuals FY 2016 CHARGES FOR SERVICES Finance Admin Fee 70,098 70,039 70,000 - 70,000 71,925 (1,925) Court Admin Fee 151,168 122,079 150,000 (33,000) 117,000 94,942 22,058 Maps & Cert Letters 510 390 450 - 450 210 240 Plan Review Fees 177,451 137,145 150,000 (33,000) 117,000 106,280 10,720 Open Records Fees 684 696 500 - 500 948 (448) Online Payment Convenience Fee 5,376 4,100 4,500 - 4,500 3,935 565 Development Bond Fee 2,300 1,450 1,000 - 1,000 650 350 Development Bond Fee to Offset Legal Expense 11,500 7,250 6,000 - 6,000 3,250 2,750 Election Qualifying Fee 1,170 - 2,250 - 2,250 - 2,250 Expungement Fees (50) - - - - - - False Alarms 3,750 5,400 5,000 - 5,000 4,350 650 Fire Plan Review 1,088 3,226 900 - 900 1,144 (244) Fire Inspection 8,115 8,800 7,000 - 7,000 9,100 (2,100) Fingerprinting Fee 6,435 5,105 4,000 - 4,000 4,773 (773) Medical Reimbursement - 423 - - - - - CPR Classes 171 26 150 - 150 - 150 Self Defense Class 565 2,545 1,000 - 1,000 840 160 MPD Explorers Program - 372 - - - 510 (510) Background Check Fees 15,810 14,900 14,000 - 14,000 13,470 530 Administrative Fees/COBRA - - - - - 270 (270) Activitiy Fees/Joyful Soles 26,225 28,098 25,000 10,437 35,437 35,437 1 Activity Commissions/ATPP - 1,017 250 - 250 981 (731) Activity Commissions/Core Physique 1,379 - - - - - - Activity Commissions/Eagle Stix Lacrosse 4,435 29,485 12,000 - 12,000 17,939 (5,939) Activity Commissions/FITT2U 3,711 1,639 - - - - - Activity Commissions/North GA Rec 9,070 32,663 12,000 - 12,000 12,810 (810) Activity Commissions/Sperber Music 361 292 100 - 100 287 (187) Activity Commissions/YMCA - - - - - - - Activity Commissions/Blaze Sports 300 - - - - - - Activity Commissions/Halftime Sports 257 3,680 2,500 - 2,500 7,465 (4,965) Activity Commissions/HYA - 33,230 40,000 - 40,000 36,627 3,373 Activity Commissions/NFL Youth Flag Football - 21,231 9,000 - 9,000 483 8,517 Activity Commissions/Wanna Play Baseball - 1,735 1,800 - 1,800 2,109 (309) Event Admission Fees - - - 5,105 5,105 5,105 - Business Symposium - - - - - 512 (512) Bad Check Fees 330 300 300 - 300 120 180 Total: Charges for Services 502,208 537,317 519,700 (50,458) 469,242 436,471 32,771 FINES & FORFEITURES Fines & Forfeitures 565,331 508,130 560,000 (70,000) 490,000 399,973 90,027 Total: Fines & Forfeitures 565,331 508,130 560,000 (70,000) 490,000 399,973 90,027 INVESTMENT INCOME Interest Revenue 430 508 420 - 420 1,271 (851) Tan Proceeds Interest - - - - - - - Realized Gain/Loss on Investmt 29,790 44,825 30,000 48,090 78,090 63,090 15,000 Total: Investment Income 30,220 45,333 30,420 48,090 78,510 64,361 14,149 CONTRIBUTIONS & DONATIONS Donation Revenue - - 20,000 - 20,000 22,500 (2,500) Donation Revenue-Village Volunteers - 1,000 - - - - - Donation Revenue-Milton CARES - - - - - 43 (43) Donation Revenue-Public Safety 50 - - - - - - Donation Revenue-Fire 2,639 889 600 - 600 600 - Donation Revenue-Public Safety Fd - 7,582 - - - - - Donation Revenue-Community Development 53 - - - - - - Donation Revenue-Parks & Recreation - 1,694 - - - 15 (15) Donation Revenue-Joyful Soles 678 - 2,400 - 2,400 7,652 (5,252) Total: Contributions & Donations 3,420 11,165 23,000 - 23,000 30,810 (7,810) MISCELLANEOUS REVENUE Cell Tower Lease 25,992 77,534 - - - - - Facility Rental/Bethwell Community Center 1,550 2,010 1,500 - 1,500 3,120 (1,620) Facility Rental/Friendship Park 180 240 200 - 200 220 (20) Facility Rental/Bell Memorial Park - 19,688 20,000 (13,000) 7,000 5,738 1,263 Facility Rental/Broadwell Pavilion 1,700 2,850 1,500 - 1,500 4,038 (2,538) Facility Rental/City Hall/Community Place - - - - - 1,200 (1,200) Insurance Proceeds - - - - - 1,288 (1,288) Insurance Proceeds-Pub Sfty 10,900 6,025 17,656 13,623 31,279 31,279 (0) Insurance Proceeds-PW 2,800 6,509 - - - 2,176 (2,176) Damaged Property-Citizen Reimb 850 - - - - - - Other Misc Revenue 57,682 (72) 40,000 (32,800) 7,200 6,922 278 Atlanta HIDTA Reimbursements - 6,819 1,374 - 1,374 1,786 (412) Over/Short Cash Drawer 11 1 - - - 6 (6) Evidence Room Unclaimed Cash 568 182 - - - - - Total: Miscellaneous Revenue 102,233 121,786 82,230 (32,177) 50,053 57,771 (7,718) OTHER FINANCING SOURCES Operating Transfers In-Htl/Mtl Fd 20,000 19,218 20,000 - 20,000 9,766 10,234 Operating Transfers In-Capital Projects Fund - - 243,000 - 243,000 202,500 40,500 Operating Transfers In-Revenue Bond Fund - 9,935,171 712,604 - 712,604 593,837 118,767 Operating Transfers In-Impact Fee Fund/Admin - 26,701 26,522 38,107 64,629 - 64,629 Sale of Surplus Equipment 30,416 5,313 15,000 - 15,000 13,079 1,921 Total: Other Financing Sources 50,416 9,986,402 1,017,126 38,107 1,055,233 819,181 236,052 TOTAL 26,863,797 37,203,844 27,996,611 (4,788,474) 23,208,137 15,200,800 8,007,337 Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) Revenues Taxes 24,698,793 25,192,111 24,905,450 (4,498,676) 20,406,774 12,790,193 7,616,581 Licenses & Permits 911,175 784,946 858,685 (235,000) 623,685 587,696 35,989 Intergovernmental Revenues - 16,655 - 11,640 11,640 14,344 (2,704) Charges for Services 502,208 537,317 519,700 (50,458) 469,242 436,471 32,771 Fines & Forfeitures 565,331 508,130 560,000 (70,000) 490,000 399,973 90,027 Investment Income 30,220 45,333 30,420 48,090 78,510 64,361 14,149 Contributions & Donations 3,420 11,165 23,000 - 23,000 30,810 (7,810) Miscellaneous Revenue 102,233 121,786 82,230 (32,177) 50,053 57,771 (7,718) Other Financing Sources 50,416 9,986,402 1,017,126 38,107 1,055,233 819,181 236,052 Total Revenues 26,863,797 37,203,844 27,996,611 (4,788,474) 23,208,137 15,200,800 8,007,337 Expenditures Mayor & Council 157,650 146,527 166,759 - 166,759 120,206 46,553 City Manager 652,158 687,710 691,336 - 691,336 649,062 42,274 City Clerk 169,046 163,966 181,077 - 181,077 164,026 17,051 General Administration 45,313 40,500 72,818 11,675 93,168 75,451 17,717 Finance 388,008 409,321 452,793 - 452,793 431,339 21,455 Legal 223,903 307,816 290,000 - 290,000 269,079 20,921 Information Technology 713,472 729,719 948,414 86,025 1,034,439 900,605 40,703 Human Resources 247,351 272,594 334,445 (32,800) 301,645 267,504 33,571 Risk Management 215,723 243,715 283,300 - 283,300 232,644 50,656 General Govt Buildings 385,455 386,420 474,354 (36,675) 477,316 403,756 67,560 Communication & Engagement - - 205,479 (4,500) 200,979 - - Community Outreach 344,653 276,877 172,443 9,605 182,048 150,261 38,358 Municipal Court 269,768 275,541 298,347 - 298,347 279,742 18,605 Police 3,686,436 3,915,311 4,392,507 (13,357) 4,379,150 3,868,491 452,415 Fire 5,343,279 5,693,645 6,680,719 - 6,680,719 6,094,250 477,266 EMS Operations - - - - - - - Public Works 1,866,809 1,971,467 2,427,495 (94,000) 2,333,495 1,624,264 579,498 Parks & Recreation 839,510 1,118,753 1,432,760 10,819 1,443,579 1,060,328 268,895 Community Development 736,902 638,599 952,840 8,430 961,270 849,983 111,287 Economic Development 50,288 74,653 179,869 7,200 187,069 174,011 13,058 Debt Service 254,622 - 852,512 - 852,512 726,400 126,112 Other Financing Uses 11,277,882 22,619,075 5,926,518 (4,606,550) 1,319,968 4,956,828 (3,636,860) Contingency - - 77,828 (54,225) 23,603 - 23,603 Total Expenditures 27,868,228 39,972,207 27,494,613 (4,708,353) 22,834,572 23,298,231 (1,169,304) Total Revenues Over/(Under) Expenditures (1,004,431) (2,768,363) 501,998 (80,121) (8,097,432) Beginning Fund Balance 10,718,489 9,714,058 6,945,696 6,945,696 Ending Fund Balance 9,714,058 6,945,696 7,447,694 (1,151,736) General Fund Summary FY 2017 Actuals FY 2016 Actuals FY 2015 Expenditure Amendments: Explanations for each of the amendments to the expenditure accounts are provided within the departmental budget spreadsheets following. General Administration Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) Purchased Professional and Technical Services PROFESSIONAL FEES - - 5,576 - 5,576 5,576 1 Total: Professional Fees - - 5,576 - 5,576 5,576 1 Total: Purchased Professional and Technical Services - - 5,576 - 5,576 5,576 1 Purchased-Property Services VEHICLE REPAIRS & MAINTENANCE - - 1,500 - 1,500 990 510 RENTAL LAND & BUILDINGS/STORAGE UNIT 1,830 1,796 1,740 - 1,740 1,740 - Total: Purchased-Property Services 1,830 1,796 3,240 - 3,240 2,730 510 Other Purchased Services COMMUNICATIONS / POSTAGE 519 3,026 13,000 - 13,000 11,824 1,176 PRINTING - 35 300 - 300 - 300 DUES AND FEES 330 415 410 - 410 410 0 MAINTENANCE CONTRACTS - - - - - - - SHREDDING 1,187 2,842 2,700 - 2,700 2,145 555 POSTAGE MACHINE & FOLDER/INSERTER 3,744 2,376 3,168 - 3,168 3,168 - Total: Maintenance Contracts 4,931 5,218 5,868 - 5,868 5,313 555 OTHER PURCHASED SERVICES - - - - - - - Total: Other Purchased Services 5,780 8,694 19,578 - 19,578 17,547 2,031 Supplies GENERAL SUPPLIES OFFICE SUPPLIES 9,770 8,479 19,424 11,675 39,774 25,690 14,084 TONER 27,685 21,341 25,000 - 25,000 23,908 1,092 Total: General Supplies 37,455 29,820 44,424 11,675 64,774 49,598 15,176 GASOLINE/DIESEL 247 30 - - - 0 (0) Total: Supplies 37,703 29,850 44,424 11,675 64,774 49,599 15,175 Machinery & Equipment FURNITURE & FIXTURES - 160 - - - - - Total: Machinery & Equipment - 160 - - - - - Total: General Administration 45,313 40,500 72,818 11,675 93,168 75,451 17,717 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Office Supplies 11,675 Total Increase 11,675$ 11,675$ TOTAL BUDGET AMENDMENTS FY 2017 Actuals FY 2015 Actuals FY 2016 Amendment Reason Increased to account for purchases made for the new city hall Information Technology Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 87,352 91,284 92,504 - 92,504 92,500 - 4 Total: Salaries & Wages 87,352 91,284 92,504 - 92,504 92,500 - 4 Employee Benefits GROUP INSURANCE 13,372 15,078 - - - - - - MEDICAL INSURANCE - - 10,174 4,758 14,932 14,860 - 72 DENTAL INSURANCE - - 811 360 1,171 1,171 - 0 VISION INSURANCE - - 190 50 240 237 - 3 LIFE INSURANCE - - 479 - 479 479 - (0) AD&D INSURANCE - - 13 - 13 13 - (0) SHORT TERM DISABILITY - - 66 - 66 65 - 1 LONG TERM DISABILITY - - 360 - 360 233 - 127 401A (SS MATCH) 3,276 3,423 3,443 - 3,443 3,443 - (0) FICA MEDICARE 1,196 1,247 1,332 - 1,332 1,276 - 56 401A ER MATCH OF 457B CONTRIBUTIONS - - 918 - 918 - - 918 PENSION (GMEBS) 8,596 9,846 8,262 - 8,262 4,201 - 4,061 TUITION REIMBURSEMENT - 3,000 3,000 1,632 4,632 4,632 - - UNEMPLOYMENT INSURANCE 49 49 50 - 50 47 - 3 WORKER'S COMPENSATION 343 255 279 - 279 215 - 64 FSA/HSA/HRA CONTRIBUTIONS - 1,500 969 - 969 969 - - Total: Employee Benefits 26,832 34,398 30,346 6,800 37,146 31,841 - 5,305 Purchased Professional and Technical Services PROFESSIONAL FEES 1,669 175 7,678 - 7,678 1,032 6,553 93 Total: Purchased Professional and Technical Services 1,669 175 7,678 - 7,678 1,032 6,553 93 Other Purchased Services COMMUNICATIONS 59 - - - - - - - CELL PHONE & AIR CARD 1,104 1,216 2,009 - 2,009 2,009 - 0 FIRE DEPT POTS LINES 10,710 12,061 12,000 - 12,000 11,346 - 654 ATT - CITY HALL POTS LINES/BANDWIDTH 59,112 49,660 65,982 25,000 90,982 90,007 - 975 ATT - PUBLIC SAFETY BANDWIDTH 28,014 26,652 28,945 - 28,945 24,441 - 4,504 COMCAST-STATION 43/BANDWIDTH 10,935 10,732 10,350 - 10,350 10,338 - 12 E-911 - - 17,800 - 17,800 17,088 - 712 POSTAGE 180 - 247 - 247 247 - (0) Total: Communications 110,113 100,321 137,333 25,000 162,333 155,477 - 6,856 PRINTING: Business cards - - 50 - 50 41 - 9 TRAVEL 32 - 1,600 - 1,600 - - 1,600 GMIS CONFERENCE 141 33 600 - 600 600 - 0 Total: Travel 173 33 2,200 - 2,200 600 - 1,600 DUES AND FEES - 20 120 - 120 20 - 100 EDUCATION & TRAINING 1,081 40 1,800 - 1,800 - - 1,800 GMIS CONFERENCE - - 1,000 - 1,000 325 - 675 Total: Education & Training 1,081 40 2,800 - 2,800 325 - 2,475 CONTRACT LABOR - - - - - - - - MAINTENANCE CONTRACTS OPTIVIEW 10,225 10,064 11,000 - 11,000 10,010 - 990 GODADDY .COM 86 429 500 - 500 500 - (0) EXPERTS-EXCHANGE 239 200 - - - - - - ENERGOV 11,226 - - - - - - - ARC GIS 7,700 7,700 10,267 - 10,267 10,267 - 0 SHORETEL 5,104 5,219 5,615 - 5,615 2,385 - 3,230 INCODE 24,452 25,521 26,000 - 26,000 25,245 - 755 GRANICUS - - 26,000 - 26,000 23,652 2,316 31 ALEN SIMS 1,530 1,800 1,800 - 1,800 1,800 - - OFFSITE BACKUP 4,649 4,632 15,366 - 15,366 15,366 - 0 FIREHOUSE 8,534 8,740 9,620 - 9,620 6,520 - 3,100 NETMOTION 4,879 4,001 5,000 - 5,000 4,027 - 973 GUARDIAN TRACKING 916 1,118 1,500 - 1,500 1,219 - 281 OSSI 30,596 34,691 35,732 - 35,732 35,732 - 0 DIGICERT 113 - 300 - 300 - - 300 SYMANTEC ANTI-VIRUS - - - - - - - - IT IGA JOHNS CREEK 42,716 17,869 - - - - - - BARRACUDA MESSAGE MAINT. 4,338 3,875 581 - 581 581 - (0) L-3 COMMUNICATIONS 4,250 13,202 15,250 - 15,250 10,267 - 4,983 EMS TRAINING AIDS 4,018 4,070 5,523 - 5,523 5,523 - (0) PINPOINT - - - - - - - - MICROPAVER - - 1,500 - 1,500 - - 1,500 2FA 439 483 - - - - - - WORK ZONE 3,000 3,000 - - - - - - VC3 255,622 284,474 363,728 25,660 389,388 349,857 39,530 0 OPEN GOV 6,500 8,966 8,000 - 8,000 8,000 - - ICMA ANALYTICS TOOL 9,210 9,210 - - - - - - REC1 - 500 - - - - - - HIPERWEB - - 15,540 - 15,540 15,540 - (0) Total: Maintenance Contracts 440,342 449,763 558,822 25,660 584,482 526,493 41,847 16,142 Total: Other Purchased Services 551,709 550,177 701,325 50,660 751,985 682,956 41,847 27,182 Actuals FY 2015 FY 2017 Actuals FY 2016 Supplies GENERAL SUPPLIES - - - - - - - - PRINTER MAINTENANCE KITS - 806 900 - 900 900 - (0) PLOTTER INK 585 69 1,000 - 1,000 483 - 517 PLOTTER PAPER 763 1,035 1,200 - 1,200 277 - 923 CABLE/DIRECT TV - - - - - - - - Total: General Supplies 1,348 1,911 3,100 - 3,100 1,661 - 1,440 Total: Supplies 1,348 1,911 3,100 - 3,100 1,661 - 1,440 Machinery & Equipment COMPUTER / SOFTWARE 2,463 1,392 16,178 16,688 32,866 16,221 16,645 (0) COMPUTER / HARDWARE 38,693 35,204 60,094 11,877 71,971 47,374 24,597 (0) OTHER EQUIPMENT - - - - - - - - COMPUTER EQUIP&SUPPLIES 2,747 7,575 7,500 - 7,500 7,487 - 13 DESKTOP PRINTERS - 6,671 19,405 - 19,405 19,399 - 6 CITY PHONE SYSTEM 107 - 134 - 134 134 - 0 SCANNERS - 933 10,000 - 10,000 - 3,489 6,511 OTHER 551 - - - - - - - CELL PHONES - - 150 - 150 - - 150 Total: Other Equipment 3,406 15,179 37,189 - 37,189 27,020 3,489 6,680 Total: Machinery & Equipment 44,562 51,774 113,461 28,565 142,026 90,616 44,731 6,679 Total: Information Technology 713,472 729,719 948,414 86,025 1,034,439 900,605 93,131 40,703 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Benefits 6,800 2. ATT City Hall POTS Lines/Bandwidth 25,000 3. VC3 25,660 4. Computer Software 16,688 5. Computer Hardware 11,877 Total Increase 86,025$ 86,025$ TOTAL BUDGET AMENDMENTS Amendment Reason Increased to account for benefit expenses beyond average budgeted amount per employee Increased to account for purchases made for the new city hall and other additional service hours Increased to account for purchases made for the new city hall Increased to account for purchases made for the new city hall Increased to account for additional ATT lines for city hall & Deerfield connection Human Resources Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 139,599 143,838 146,510 - 146,510 145,845 - 666 Total: Salaries & Wages 139,599 143,838 146,510 - 146,510 145,845 - 666 Employee Benefits GROUP INSURANCE 19,408 20,708 - - - - - - MEDICAL INSURANCE - - 20,348 - 20,348 19,940 - 408 DENTAL INSURANCE - - 1,622 - 1,622 1,546 - 76 VISION INSURANCE - - 380 - 380 356 - 24 LIFE INSURANCE - - 753 - 753 739 - 14 AD&D INSURANCE - - 21 - 21 20 - 1 SHORT TERM DISABILITY - - 132 - 132 129 - 3 LONG TERM DISABILITY - - 533 - 533 518 - 15 401A (SS MATCH) 5,235 5,406 5,412 - 5,412 5,410 - 2 FICA MEDICARE 1,883 1,970 2,094 - 2,094 1,990 - 104 401A ER MATCH OF 457B CONTRIBUTIONS 427 437 1,443 - 1,443 479 - 964 PENSION (GMEBS) 13,738 12,243 12,986 - 12,986 6,603 - 6,383 TUITION REIMBURSEMENT 5,428 - 6,000 - 6,000 5,878 - 122 UNEMPLOYMENT INSURANCE 99 99 100 - 100 93 - 7 WORKER'S COMPENSATION 512 359 438 - 438 295 - 143 FSA/HSA/HRA CONTRIBUTIONS - - 1,938 - 1,938 1,000 - 938 TOBACCO CESSATION REIMBURSEMENT - - - - - - - - Total: Employee Benefits 46,730 41,222 54,200 - 54,200 44,997 - 9,203 Purchased Professional and Technical Services ADMINISTRATIVE FEES FLEXIBLE SPENDING ADMIN. 6,992 5,932 6,500 - 6,500 6,495 - 5 ICMA RC FEES 2,000 1,500 3,000 - 3,000 2,500 - 500 PAYROLL FEES 27,929 32,553 36,000 - 36,000 34,281 - 1,719 Total: Administrative Fees 36,922 39,986 45,500 - 45,500 43,276 - 2,224 PROFESSIONAL FEES 85 16,700 1,075 - 1,075 1,075 - - RANDOM DRUG SCREEN 495 646 900 - 900 272 - 628 POLICE POST-OFFER PHYSICALS 2,310 520 2,360 - 2,360 2,135 - 225 FIRE POST-OFFER PHYSICALS 1,835 760 3,600 - 3,600 2,670 570 360 EAP SERVICES 5,072 3,637 5,074 - 5,074 4,484 - 590 EAP ON-CALL SERVICES - 500 700 - 700 - - 700 EMPLOYEE APPRECIATION - - 2,000 - 2,000 - - 2,000 RECRUITMENT 1,525 2,000 1,500 - 1,500 697 - 803 Total: Professional Fees 11,322 24,762 17,209 - 17,209 11,333 570 5,306 Total: Purchased Professional and Technical Services 48,243 64,748 62,709 - 62,709 54,610 570 7,530 Purchased-Property Services RENTAL EQUIPMENT/EMPLOYEE APPRECIATION - - - - - - - - Total: Purchased-Property Services - - - - - - - - Other Purchased Services COMMUNICATIONS 848 849 852 - 852 768 - 84 COMMUNICATIONS/POSTAGE 43 4 100 - 100 - - 100 ADVERTISING 3 458 425 - 425 161 - 264 PRINTING 63 - 100 - 100 86 - 14 TRAVEL IPMA CONFERENCES - - 1,500 - 1,500 - - 1,500 GLGPA CONFERENCE 460 - 1,700 - 1,700 - - 1,700 GRA CONFERENCE 269 838 450 - 450 - - 450 RECRUITMENT 2,180 - 2,100 - 2,100 2,100 - (0) EMPLOYEE TRAINING - - - - - (0) - 0 Total: Travel 2,910 838 5,750 - 5,750 2,100 - 3,650 DUES AND FEES SHRM 77 - 185 - 185 - - 185 IPMA 174 149 149 - 149 - - 149 GLGPA 70 50 100 - 100 100 - - WORLD AT WORK 350 245 350 - 350 - - 350 GEORGIA RECORDS ASSOCIATION - 20 20 - 20 20 - - SPECIAL NEEDS CERTIFIED - 365 365 - 365 365 - - OTHER - 250 - - - - - - Total: Dues & Fees 671 1,079 1,169 - 1,169 485 - 684 EDUCATION & TRAINING GLGPA CONFERENCE 640 395 1,000 - 1,000 395 - 605 EMPLOYEE TRAINING 365 8,185 14,000 - 14,000 6,954 - 7,046 IPMA CONFERENCE - - 700 - 700 - - 700 EMPLOYEE WELLNESS 5,729 5,829 40,000 (32,800) 7,200 7,191 - 9 GRA CONFERENCE 568 500 300 - 300 63 - 237 Total: Education & Training 7,302 14,909 56,000 (32,800) 23,200 14,603 - 8,597 MAINTENANCE CONTRACTS - 180 140 - 140 140 - (0) Total: Maintenance Contracts 15,275 31,691 113,674 (65,600) 48,074 30,196 - 17,878 Total: Other Purchased Services 11,839 18,316 64,536 (32,800) 31,736 18,343 - 13,393 FY 2017 Actuals FY 2015 Actuals FY 2016 Supplies GENERAL SUPPLIES 19 225 1,000 - 1,000 424 - 576 5 YEAR PINS 174 285 792 - 792 792 - 0 EMPLOYEE APPRECIATION 11 1,872 2,000 - 2,000 577 - 1,423 Total: General Supplies 204 2,382 3,792 - 3,792 1,793 - 1,999 FOOD/MEALS 306 275 1,000 - 1,000 846 - 154 EMPLOYEE APPRECIATION 380 1,491 1,500 - 1,500 1,051 - 449 Total: Food/Meals 686 1,766 2,500 - 2,500 1,896 - 604 Total: Supplies 890 4,148 6,292 - 6,292 3,690 - 2,602 Machinery & Equipment FURNITURE & FIXTURES 50 206 48 - 48 - - 48 OTHER EQUIPMENT - - - - - 0 - (0) OTHER EQUIP/CELL PHONE REPLACEMENT - 115 150 - 150 21 - 129 Total: Machinery & Equipment 50 322 198 - 198 21 - 177 Total: Human Resources 247,351 272,594 334,445 (32,800) 301,645 267,504 570 33,571 BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. Employee Wellness (32,800) Total Decrease (32,800)$ (32,800)$ TOTAL BUDGET AMENDMENTS Amendment Reason Return unspent wellness money to the HRA liability account General Government Buildings Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Purchased Professional and Technical Services PROFESSIONAL FEES/CITY HALL - - 3,000 - 3,000 1,288 - 1,713 CONTRACTED/MOWING AT FACILITIES - - - - - - - - CLEANING SERVICES/CITY HALL - - - - - (6,000) 6,000 - GARBAGE PICKUP/CITY HALL - - - - - 0 - (0) FACILITIES REPAIRS & MAINTENANCE/CITY HALL 4,146 - 163,063 (36,675) 126,388 59,779 - 66,609 GROUNDS REPAIRS & MAINTENANCE/CITY HALL - - - - - - - - Total: Purchased Professional and Technical Services 4,146 - 166,063 (36,675) 129,388 55,066 6,000 68,322 Purchased-Property Services RENTAL LAND & BUILDINGS 375,230 386,420 308,291 - 308,291 308,283 - 8 Total: Purchased-Property Services 375,230 386,420 308,291 - 308,291 308,283 - 8 Other Purchased Services MAINTENANCE CONTRACTS - - - - - - - - PEST CONTROL/CITY HALL - - - - - - - - OTHER PURCHASED SERVICES - - - - - - - - Total: Other Purchased Services - - - - - - - - Supplies GENERAL SUPPLIES/CITY HALL - - - - 41 41 - - WATER/SEWAGE/CITY HALL - - - - 6,064 6,064 - - NATURAL GAS/CITY HALL - - - - 775 775 - - ELECTRICITY/CITY HALL - - - - 32,757 32,757 - - Total: Other Purchased Services - - - - 39,637 39,637 - - Machinery & Equipment OTHER EQUIPMENT - - - - - 770 - (770) Total: Machinery & Equipment - - - - - 770 - (770) Other Costs INTERGOVERNMENTAL 6,080 - - - - - - - Total: Other Costs 6,080 - - - - - - - Total: General Government Buildings 385,455 386,420 474,354 (36,675) 477,316 403,756 6,000 67,560 BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. Facility Repair & Maintenance/City Hall (36,675) Total Decrease (36,675)$ (36,675)$ TOTAL BUDGET AMENDMENTS Amendment Reason Move to General Administration & IT to cover purchases made for the new city hall FY 2017 Actuals FY 2015 Actuals FY 2016 Communications Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 197,244 139,320 70,000 - 70,000 70,000 - 0 SALARIES & WAGES/OVERTIME - 1,576 - - - - - - Total: Salaries & Wages 197,244 140,896 70,000 - 70,000 70,000 - 0 Employee Benefits GROUP INSURANCE 24,672 12,072 - - - - - - MEDICAL INSURANCE - - 9,250 (4,500) 4,750 427 - 4,323 DENTAL INSURANCE - - 811 - 811 811 - 0 VISION INSURANCE - - 190 - 190 190 - (0) LIFE INSURANCE - - 365 - 365 365 - - AD&D INSURANCE - - 10 - 10 10 - (0) SHORT TERM DISABILITY - - 66 - 66 66 - 0 LONG TERM DISABILITY - - 280 - 280 280 - (0) 401A (SS MATCH) 7,397 5,383 4,340 - 4,340 4,326 - 14 FICA MEDICARE 2,727 1,981 1,015 - 1,015 990 - 25 401A ER MATCH OF 457B CONTRIBUTIONS 1,795 1,161 8,400 - 8,400 178 - 8,222 PENSION (GMEBS) 17,751 24,052 - - - - - - TUITION REIMBURSEMENT 3,000 6,000 - - - - - - UNEMPLOYMENT INSURANCE 198 169 68 - 68 68 - (0) WORKER'S COMPENSATION 1,557 435 213 - 213 213 - 0 FSA/HSA/HRA CONTRIBUTIONS 2,400 1,125 1,800 - 1,800 1,800 - - Total: Employee Benefits 61,496 52,377 26,808 (4,500) 22,308 9,724 - 12,584 Purchased Professional and Technical Services PROFESSIONAL FEES - 55,670 74,160 - 74,160 61,800 12,360 - PHOTOGRAPHY 1,125 1,850 1,500 - 1,500 150 - 1,350 WEBSITE DESIGN 48,030 - - - - - - - GRAND OPENINGS 624 - - - - - - - Total: Professional Fees 49,779 1,850 1,500 - 1,500 150 - 1,350 Total: Purchased Professional and Technical Services 49,779 57,520 75,660 - 75,660 61,950 12,360 1,350 Other Purchased Services COMMUNICATIONS 1,326 1,447 720 - 720 609 - 111 POSTAGE 896 45 350 - 350 350 - (0) ADVERTISING 2,656 4,195 9,000 - 9,000 3,341 - 5,659 GRAND OPENINGS 96 350 - - - - - - Total: Advertising 2,752 - - - - - - - PRINTING 11,125 2,737 10,000 - 10,000 491 - 9,509 TRAVEL 3,296 736 - - - - - - GOVERNMENT SOCIAL MEDIA CONFERENCE - 608 - - - - - - GOVERNMENT COMMUNICATORS - - 350 - 350 13 - 337 SOCIAL MEDIA CLUB OF ATLANTA - - - - - - - - Total: Travel 3,296 1,344 350 - 350 13 - 337 DUES & FEES PUBLIC RELATIONS SOCIETY OF AMERICA 705 - - - - - - - OTHER - 496 - - - - - - Total: Dues & Fees 705 496 - - - - - - EDUCATION & TRAINING 4,127 138 - - - - - - GOVERNMENT SOCIAL MEDIA CONFERENCE - 382 - - - - - - GOVERNMENT COMMUNICATORS - - - - - (285) - 285 Total: Education & Training 4,127 520 - - - (285) - 285 MAINTENANCE CONTRACTS CONSTANT CONTACT 780 923 816 - 816 765 - 51 WEBSITE MAINTENANCE 2,165 2,180 8,000 - 8,000 880 - 7,120 ADOBE CREATIVE CLOUD 1,190 1,713 1,680 - 1,680 1,483 - 197 HOOTSUITE PRO - 120 120 - 120 120 - 0 SURVEY MONKEY - 300 300 - 300 300 - - VENNGAGE 57 - - - - - - - OTHER 646 258 - - - - - - Total: Maintenance Contracts 4,838 5,494 10,916 - 10,916 3,548 - 7,368 Total: Other Purchased Services 29,065 16,629 31,336 - 31,336 8,067 - 23,269 Supplies GENERAL SUPPLIES 539 923 300 - 300 28 - 272 GRAND OPENINGS SUPPLIES 368 - - - - - - - BETTER TOGETHER - 256 - - - - - - Total: General Supplies 907 1,178 300 - 300 28 - 272 FOOD/MEALS - 39 - - - - - - GRAND OPENINGS FOOD 66 - - - - - - - Total: Food/Meals 66 39 - - - - - - UNIFORMS - 30 50 - 50 - - 50 PROMOTIONAL ITEMS 4,689 3,531 - - - - - - Total: Supplies 5,661 4,778 350 - 350 28 - 322 FY 2017 Actuals FY 2015 Actuals FY 2016 Machinery & Equipment FURNITURE & FIXTURES - - 500 - 500 117 - 383 OTHER EQUIPMENT - 3,383 75 - 75 75 - 0 CAMERAS 1,308 1,293 650 - 650 300 - 350 CELL PHONE 100 - 100 - 100 - - 100 Total: Other Equipment 1,408 1,293 750 - 825 300 - 450 Total: Machinery & Equipment 1,408 4,676 1,325 - 1,325 492 - 833 Total: Innovation & Engagement 344,653 276,877 205,479 (4,500) 200,979 150,261 12,360 38,358 BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. Benefits (4,500) Total Decrease (4,500)$ (4,500)$ TOTAL BUDGET AMENDMENTS Amendment Reason Decreased to cover benefit expenses beyond average budgeted amount per employee in Community Outreach Community Outreach & Engagement Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES - - 92,029 - 92,029 75,553 - 16,476 Total: Salaries & Wages - - 92,029 - 92,029 75,553 - 16,476 Employee Benefits GROUP INSURANCE - - - - - - - - MEDICAL INSURANCE - - 10,174 4,500 14,674 14,293 - 381 DENTAL INSURANCE - - 811 - 811 811 - 0 VISION INSURANCE - - 190 - 190 190 - (0) LIFE INSURANCE - - 301 - 301 301 - (0) AD&D INSURANCE - - 8 - 8 8 - (0) SHORT TERM DISABILITY - - 66 - 66 65 - 1 LONG TERM DISABILITY - - 231 - 231 231 - 0 401A (SS MATCH) - - 3,452 - 3,452 2,833 - 619 FICA MEDICARE - - 1,335 - 1,335 1,009 - 326 401A ER MATCH OF 457B CONTRIBUTIONS - - 920 - 920 577 - 343 PENSION (GMEBS) - - 8,788 - 8,788 3,725 - 5,063 TUITION REIMBURSEMENT - - 3,000 - 3,000 1,374 - 1,626 UNEMPLOYMENT INSURANCE - - 100 - 100 87 - 13 WORKER'S COMPENSATION - - 279 - 279 - - 279 FSA/HSA/HRA CONTRIBUTIONS - - 969 - 969 500 - 469 Total: Employee Benefits - - 30,624 4,500 35,124 26,005 - 9,119 Purchased Professional and Technical Services PROFESSIONAL FEES - - - - - - - - PHOTOGRAPHY - - 1,000 - 1,000 1,000 - - GRAND OPENINGS - - - - - - - - Total: Professional Fees - - 1,000 - 1,000 1,000 - - CONTRACTED - - - - - - - - Total: Purchased Professional and Technical Services - - 1,000 - 1,000 1,000 - - Other Purchased Services COMMUNICATIONS - - 720 - 720 720 - - POSTAGE - - - - - - - - ADVERTISING - - - - - - - - GRAND OPENINGS - - - - - - - - Total: Advertising - - - - - - - - PRINTING - - - - - (0) - 0 BETTER TOGETHER - - 400 - 400 400 - - MILTON CARES - - 125 - 125 - - 125 TRAVEL - - - - - - - - SOUTHEAST FESTIVALS & EVENTS CONFERENCE - - 770 - 770 770 - - Total: Travel - - 770 - 770 770 - - DUES & FEES BETTER TOGETHER - - - - - - - - OTHER - - - - - - - - Total: Dues & Fees - - - - - - - - EDUCATION & TRAINING - - - - - - - - SOUTHEAST FESTIVALS & EVENTS CONFERENCE - - 400 - 400 400 - - GOVERNMENT COMMUNICATORS QUARTERLY MTGS - - - - - - - - Total: Education & Training - - 400 - 400 400 - - Total: Other Purchased Services - - 2,415 - 2,415 2,290 - 125 Supplies GENERAL SUPPLIES - - 40,000 5,105 45,105 44,475 525 105 GRAND OPENINGS SUPPLIES - - 337 - 337 337 - 0 BETTER TOGETHER - - 250 - 250 203 - 47 Total: General Supplies - - 40,587 5,105 45,692 45,014 525 153 FOOD/MEALS - - - - - - - - GRAND OPENINGS FOOD - - 1,000 - 1,000 1,000 - 0 MILTON CARES - - 500 - 500 500 - - Total: Food/Meals - - 1,500 - 1,500 1,500 - 0 UNIFORMS - - - - - - - - PROMOTIONAL ITEMS - - 4,000 - 4,000 2,952 - 1,048 Total: Supplies - - 46,087 5,105 51,192 49,466 525 1,201 FY 2017 Actuals FY 2015 Actuals FY 2016 Machinery & Equipment OTHER EQUIPMENT - - - - - - - - BETTER TOGETHER - - 163 - 163 163 - (0) MILTON CARES - - 125 - 125 125 - - Total: Other Equipment - - - - 288 - - - Total: Machinery & Equipment - - 288 - 288 288 - (0) Total:Community Outreach - - 172,443 9,605 182,048 154,602 525 26,921 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Benefits 4,500 2. General Supplies 5,105 Total Increase 9,605$ 9,605$ TOTAL BUDGET AMENDMENTS Increased to cover benefit expenses beyond average budgeted amount per employee Increased to account for Party on the Plaza ticket sales Amendment Reason Police Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 2,014,578 2,094,939 2,290,548 - 2,290,548 2,225,554 - 64,994 SALARIES AND WAGES / OVERTIME 69,319 80,816 62,465 - 62,465 58,968 - 3,497 SALARIES AND WAGES / RESTRICTED ON-CALL PAY 8,517 7,725 7,800 - 7,800 7,334 - 466 SALARIES AND WAGES / HOLIDAY PAY 111,460 119,804 111,400 - 111,400 104,952 - 6,448 Total: Salaries & Wages 2,203,873 2,303,284 2,472,213 - 2,472,213 2,396,808 - 75,405 Employee Benefits GROUP INSURANCE 413,604 403,431 - - - - - - MEDICAL INSURANCE - - 437,482 (26,980) 410,502 381,997 - 28,505 DENTAL INSURANCE - - 34,873 - 34,873 32,896 - 1,977 VISION INSURANCE - - 8,170 - 8,170 6,949 - 1,221 LIFE INSURANCE - - 11,227 - 11,227 11,087 - 140 AD&D INSURANCE - - 315 - 315 311 - 4 SHORT TERM DISABILITY - - 2,838 - 2,838 2,638 - 200 LONG TERM DISABILITY - - 8,491 - 8,491 8,417 - 74 401A (SS MATCH) 95,084 103,249 98,767 - 98,767 98,748 - 19 FICA MEDICARE 30,975 31,986 31,653 - 31,653 31,579 - 74 401A ER MATCH OF 457B CONTRIBUTIONS 39,258 57,825 98,201 - 98,201 57,005 - 41,196 PENSION (GMEBS) 152,149 136,852 131,079 - 131,079 98,960 - 32,119 TUITION REIMBURSEMENT 10,588 14,340 27,000 - 27,000 17,034 - 9,966 UNEMPLOYMENT INSURANCE 2,355 2,243 2,200 - 2,200 2,145 - 55 WORKER'S COMPENSATION 77,474 89,451 106,514 - 106,514 81,843 - 24,671 FSA/HSA/HRA CONTRIBUTIONS 4,800 14,775 41,667 - 41,667 38,825 - 2,842 OTHER EMPLOYEE BENEFITS 9,545 - - - - - - - Total: Employee Benefits 835,832 854,151 1,040,477 (26,980) 1,013,497 870,433 - 143,064 Purchased Professional and Technical Services PROFESSIONAL FEES 831 909 2,000 - 2,000 914 - 1,086 LASER & RADAR RECERTIFICATION 1,000 1,100 1,500 - 1,500 770 - 730 K-9 2,146 2,558 2,500 - 2,500 1,040 - 1,460 GRAPHICS FOR PATROL CARS 1,577 520 2,000 - 2,000 (23,876) 23,455 2,421 INMATE MEDICAL SERVICES 11,420 8,966 25,000 - 25,000 17,493 - 7,507 TAG & TITLE APPLICATIONS 404 392 600 - 600 376 - 224 RECRUITMENT TESTING-POLYGRAPH 900 400 2,700 - 2,700 725 - 1,975 RECRUITMENT TESTING - PYSCH 2,300 1,900 3,000 - 3,000 2,800 - 200 WRITTEN ENTRY LEVEL TEST 710 420 1,000 - 1,000 660 - 340 PROMOTION EXAMINATIONS - - 1,100 - 1,100 883 - 217 EMPLOYMENT BACKGROUND CHECKS 2,221 564 1,898 - 1,898 1,895 - 3 IACP NET YEARLY FEES 1,000 875 1,000 - 1,000 875 - 125 HEALTH & WELLNESS PROGRAM 9,115 5,985 10,000 - 10,000 10,000 - 1 Total: Professional Fees 33,623 24,590 54,298 - 54,298 14,999 23,455 15,844 PROFESSIONAL FEES / INVESTIGATIONS INVESTIGATIVE DATABASE SUB 2,128 2,128 4,003 - 4,003 4,003 - - OTHER INVESTIGATIVE FEES 547 2,005 6,300 - 6,300 874 - 5,426 Total: Professional Fees/Investigations 2,675 4,133 10,303 - 10,303 4,877 - 5,426 EQUIPMENT REPAIR & MAINT 834 254 2,500 - 2,500 1,505 - 995 EQUIPMENT R&M/MOTOROLA RADIOS 714 58 1,000 - 1,000 - - 1,000 Total: Equipment Repair & Maintenance 1,548 312 3,500 - 3,500 1,505 - 1,995 FACILITIES REPAIR & MAINT 875 434 1,500 - 1,500 1,500 - 0 VEHICLE REPAIR & MAINT 49,294 79,953 87,507 13,623 101,130 70,006 819 30,304 RENTAL LAND & BUILDINGS 490 - - - - - - - RANGE FEES 6,785 - - - - - - - STORAGE UNIT 995 2,643 3,240 - 3,240 3,066 - 174 Total: Rental Land & Buildings 8,270 2,643 3,240 - 3,240 3,066 - 174 Total: Purchased Professional and Technical Services 96,285 112,064 160,348 13,623 173,971 95,953 24,274 53,743 Other Purchased Services COMMUNICATIONS 33,317 35,467 40,000 - 40,000 29,515 - 10,485 POSTAGE 1,968 308 1,500 - 1,500 764 - 736 PRINTING - - - - - - - - CITATIONS, FORMS & DOCUMENTS 1,811 800 3,000 - 3,000 1,552 - 1,448 BUSINESS CARDS 1,285 1,655 1,500 - 1,500 1,097 - 403 Total: Printing 3,096 2,455 4,500 - 4,500 2,648 - 1,852 TRAVEL 2,395 317 1,000 - 1,000 579 - 421 CRUISE CARDS (41) - - - - - - - IACP CONFERENCE 2,036 - - - - - - - CALEA CONFERENCE 804 - 3,000 - 3,000 172 - 2,828 UPD 4,795 8,550 5,000 - 5,000 4,566 - 434 K-9 1,572 - 1,000 - 1,000 766 - 234 SWAT 993 1,061 2,500 - 2,500 2,074 - 426 RECORDS CLERK CONFERENCE 650 - 500 - 500 500 - - GACP CONFERENCE - 594 900 - 900 266 - 635 GPSTC 194 1,292 2,000 - 2,000 1,118 - 882 CID TRAVEL - - 2,281 - 2,281 2,081 - 200 GPAC TRAVEL 1,354 1,209 2,000 - 2,000 1,375 - 625 AA/TAC CONFERENCE 196 346 750 - 750 750 - - COMMAND COLLEGE 1,368 8,173 8,500 - 8,500 6,893 - 1,607 SSD - 7,173 6,000 - 6,000 3,775 - 2,225 MPD EXPLORERS PROGRAM - 562 6,000 - 6,000 5,471 - 529 CITIZENS POLICE ACADEMY - 1,438 - - - - - - Total: Travel 16,316 30,716 41,431 - 41,431 30,386 - 11,045 FY 2017 Actuals FY 2015 Actuals FY 2016 DUES AND FEES 1,406 1,805 3,000 - 3,000 2,273 - 727 GEORGIA POLICE ACCREDITATION COALITION 75 94 125 - 125 125 - - GEORGIA ASSN OF CHIEFS OF POLICE 575 650 375 - 375 200 - 175 INTERNATIONAL ASSN OF CHIEFS OF POLICE 772 475 625 - 625 475 - 150 POST FEES 1,311 585 2,000 - 2,000 1,528 - 472 ACCREDITATION FEES 4,065 4,315 6,500 - 6,500 5,467 - 1,033 CID CONFIDENTIAL FUNDS - - 1,000 - 1,000 500 - 500 RANGE FEES - 8,400 10,000 - 10,000 5,100 - 4,900 MPD EXPLORERS PROGRAM - - - - - (484) - 484 Total: Dues and Fees 8,204 16,324 23,625 - 23,625 15,184 - 8,441 EDUCATION & TRAINING 517 290 1,500 - 1,500 365 - 1,135 PROFESSIONAL DEVELOPMENT UPD 3,770 10,098 10,500 - 10,500 5,637 - 4,863 GACP CONFERENCE 265 490 500 - 500 500 - - RECORDS CLERK CONFERENCE 250 - 700 - 700 700 - - AA/TAC CONFERENCE 130 250 250 - 250 - - 250 CRIMINAL INVESTIGATIONS - 1,274 5,000 - 5,000 2,142 - 2,858 CANINE TRAINING 6,650 - 1,000 - 1,000 1,000 - - NCGLEA 3,800 2,438 1,950 - 1,950 1,938 - 13 SWAT 1,001 450 1,500 - 1,500 1,060 - 440 PROFESSIONAL MANAGEMENT PROGRAM - - - - - - - - CALEA CONFERENCE 670 - 1,500 - 1,500 1,500 - - R.A.D 1,900 2,940 2,000 - 2,000 - - 2,000 INSTRUCTOR TRAINING - - 1,200 - 1,200 - - 1,200 GPAC TRAINING 200 200 450 - 450 150 - 300 COMMAND COLLEGE 510 11,160 13,000 - 13,000 10,090 - 2,910 IACA - 1,185 - - - - - - MPD EXPLORERS PROGRAM - 20 - - - - - - SSD - - 5,000 - 5,000 1,879 - 3,121 Total: Education & Training 19,662 30,795 46,050 - 46,050 26,960 - 19,090 CONTRACT LABOR - 9,991 - - - - - - Total: Contract Labor - 9,991 - - - - - - MAINTENANCE CONTRACTS - - 974 - 974 974 - (0) INMATE SERVICES - - 5,000 - 5,000 5,000 - - PROPERTY & EVIDENCE IGA 55,000 60,000 60,000 - 60,000 50,000 - 10,000 800 MHZ FEES TO FULTON CTY 8,116 1,672 162,000 - 162,000 124,486 - 37,514 INNOVATIVE DATA SOLUTIONS 4,373 4,105 4,900 - 4,900 4,043 - 857 ANIMAL CONTROL - FULTON CO 24,261 24,991 30,000 - 30,000 20,636 - 9,364 CHOICEPOINT/CLEAR 4,541 5,245 5,683 - 5,683 4,125 - 1,558 CRIME REPORTING 3,576 4,776 13,465 - 13,465 8,105 - 5,360 CELLEBRITE SYS 4,648 1,550 3,250 - 3,250 3,099 - 151 AFIS CIRCUIT 9,852 9,477 9,874 - 9,874 7,149 - 2,725 RING CENTRAL 480 480 500 - 500 464 - 36 ELECTRONIC WARRANT INTERCHANGE 1,295 1,295 1,300 - 1,300 1,300 - 0 VIGILANT SOLUTIONS - 1,450 6,000 - 6,000 4,350 - 1,650 PEN-LINK - - 313 - 313 313 - 1 Total: Maintenance Contracts 116,141 115,040 303,259 - 303,259 234,044 - 69,215 Total: Other Purchased Services 198,704 241,095 460,365 - 460,365 339,500 - 120,865 Supplies GENERAL SUPPLIES 15,336 12,301 13,000 - 13,000 8,833 - 4,167 AMMUNITION 14,940 11,562 10,000 - 10,000 7,978 1,690 332 K-9 276 496 1,000 - 1,000 516 - 484 NEW EMPLOYEES 4,396 111 - - - - - - RANGE SUPPLIES 1,794 278 1,000 - 1,000 644 - 356 FIRST AID KITS 1,482 - 500 - 500 500 - - ALCO SENSOR MOUTH PIECES 675 - 200 - 200 200 - - ID CARDS AND SETUP FEE 1,198 214 1,000 - 1,000 886 - 114 JAIL SUPPLIES 765 1,260 2,000 - 2,000 1,056 - 944 CRIME SCENE SUPPLIES - 1,353 1,500 - 1,500 1,158 - 342 CRIME PREVENTION - 3,140 2,000 - 2,000 1,794 - 206 Total: General Supplies 40,862 30,715 32,200 - 32,200 23,565 1,690 6,945 GASOLINE/DIESEL 133,675 105,493 114,987 - 114,987 98,287 - 16,700 FOOD/MEALS 1,318 1,061 1,500 - 1,500 573 - 927 CRIME PREVENTION - 175 750 - 750 109 - 641 BOOK & PERIODICALS 857 1,596 1,000 - 1,000 262 - 738 UNIFORMS 40,423 40,474 36,550 - 36,550 25,516 5,402 5,632 AWARDS AND RECOGNITION 276 313 2,000 - 2,000 1,761 - 239 BODY ARMOR 10,435 8,640 13,320 - 13,320 5,084 7,544 692 CRIME PREVENTION - 1,136 1,000 - 1,000 369 - 631 Total: Supplies/Uniforms 51,134 50,563 52,870 - 52,870 32,730 12,946 7,194 Total: Supplies 227,845 189,602 203,307 - 203,307 155,526 14,636 33,145 Machinery & Equipment FURNITURE & FIXTURES 2,735 3,138 2,000 - 2,000 - - 2,000 COMPUTER / SOFTWARE - 8,495 4,797 - 4,797 4,797 - 0 OTHER EQUIPMENT - - - - - - - - CRIME PREVENTION MATERIALS 9,857 3,351 10,000 - 10,000 6,934 - 3,066 ICOP STORAGE 565 84 750 - 750 - - 750 TRAINING AIDS 300 1,286 500 - 500 488 - 12 FIRE EXTINGUISHERS 703 - 250 - 250 - - 250 TICKET PRINTERS 960 1,411 4,000 - 4,000 2,670 - 1,330 SWAT 187 - 7,500 - 7,500 7,500 - (0) PATROL EQUIPMENT 39,724 10,370 6,500 - 6,500 3,955 - 2,545 LASERS 1,913 - - - - - - - VEHICLE EQUIPMENT 1,670 7,644 - - - - - - ACTIVE SHOOTER KITS 18,720 - - - - - - - CELL PHONES 159 873 500 - 500 224 - 276 WEAPONRY 15,060 13,199 10,000 - 10,000 (17,303) 11,636 15,667 CAMERAS 15,440 - - - - - - - MOTOROLA RADIOS 15,906 162,469 5,000 - 5,000 - 4,703 297 Total: Other Equipment 121,163 200,686 45,000 - 45,000 4,469 16,338 24,193 OTHER EQUIPMENT/INVESTIGATIONS CRIME SCENE EQUIP -CID - 2,796 4,000 - 4,000 1,005 2,995 0 Total: Other Equipment/Investigations - - - - - - - - Total: Machinery & Equipment 123,897 215,115 55,797 - 55,797 10,270 19,333 26,194 Other Costs Total: Police 3,686,436 3,915,311 4,392,507 (13,357) 4,379,150 3,868,491 58,244 452,415 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Vehicle Repair & Maintenance 13,623 Total Increase 13,623$ DECREASE 1. Benefits (26,980) Total Decrease (26,980)$ (13,357)$ TOTAL BUDGET AMENDMENTS Amendment Reason Increased to account for additional insurance proceeds received Decreased to cover benefit expenses beyond average budgeted amount per employee in IT, Parks & Recreation, Community Development and Economic Development Public Works Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 587,435 673,246 807,397 - 807,397 708,996 - 98,401 SALARIES & WAGES/OVERTIME 260 744 800 - 800 683 - 117 SALARIES & WAGES/ON-CALL PAY 4,136 7,211 7,800 - 7,800 4,096 - 3,704 Total: Salaries & Wages 591,831 681,201 815,997 - 815,997 713,774 - 102,223 Employee Benefits GROUP INSURANCE 88,873 101,694 - - - - - - MEDICAL INSURANCE - - 111,914 - 111,914 99,682 - 12,232 DENTAL INSURANCE - - 8,921 - 8,921 8,431 - 490 VISION INSURANCE - - 2,090 - 2,090 1,757 - 333 LIFE INSURANCE - - 3,959 - 3,959 3,376 - 583 AD&D INSURANCE - - 109 - 109 93 - 16 SHORT TERM DISABILITY - - 726 - 726 602 - 124 LONG TERM DISABILITY - - 3,020 - 3,020 2,592 - 428 401A (SS MATCH) 23,150 27,791 36,892 - 36,892 29,960 - 6,932 FICA MEDICARE 8,166 9,395 11,606 - 11,606 9,619 - 1,987 401A ER MATCH OF 457B CONTRIBUTIONS 6,678 12,121 38,918 - 38,918 21,212 - 17,706 PENSION (GMEBS) 62,662 59,984 44,110 - 44,110 33,307 - 10,803 TUITION REIMBURSEMENT - - - - - - - - UNEMPLOYMENT INSURANCE 547 602 750 - 750 677 - 73 WORKER'S COMPENSATION 10,342 13,307 38,410 - 38,410 15,942 - 22,468 FSA/HSA/HRA CONTRIBUTIONS 2,400 2,625 10,659 - 10,659 10,659 - - Total: Employee Benefits 202,819 227,519 312,084 - 312,084 237,908 - 74,176 Purchased Professional and Technical Services PROFESSIONAL FEES 3,045 30,793 95,000 (94,000) 1,000 (14,000) 15,000 - BULKY TRASH DAY - - - - - - - - ENGINEERING & SURVEYING SERVICES 8,986 3,911 7,500 - 7,500 - 1,500 6,000 Total: Professional Fees 12,031 34,704 102,500 (94,000) 8,500 (14,000) 16,500 6,000 CONTRACTED LOWE ENGINEERING - - - - - (10,000) - 10,000 OVERHEAD TRIMMING & GRAVEL RD - - - - - - - - Total: Professional Fees/Contracted - - - - - - - - EQUIPMENT REPAIR & MAINT - - 3,150 - 3,150 1,373 - 1,777 VEHICLE REPAIR & MAINT 4,583 9,897 5,360 - 5,360 3,098 - 2,262 Total: Purchased Professional and Technical Services 16,615 44,601 111,010 (94,000) 17,010 (19,530) 16,500 20,040 Purchased-Property Services RENTAL EQUIPMENT & VEHICLES - - - - - - - - Total: Purchased-Property Services - - - - - - - - Other Purchased Services COMMUNICATIONS 3,674 4,591 7,160 - 7,160 5,492 - 1,668 POSTAGE 63 - 50 - 50 50 - (0) ADVERTISING - - - - - - - - OTHER PURCHASED SERVICES: Guardrail Repair 9,164 2,612 9,934 - 9,934 2,079 7,855 - PRINTING 164 487 200 - 200 200 - (0) TRAVEL 1,414 241 250 - 250 21 - 229 APWA CLASS 600 628 1,710 - 1,710 - - 1,710 ITE SEMINAR - 184 585 - 585 283 - 302 GIS CONFERENCE 1,530 5,164 2,950 - 2,950 2,306 - 644 ASHE TECHNICAL SEMINAR 144 50 - - - - - - IMSA - - 1,780 - 1,780 - - 1,780 NPPC - - 1,216 - 1,216 1,203 - 13 Total: Travel 3,687 6,267 8,491 - 8,491 3,813 - 4,678 DUES AND FEES 37 - 224 - 224 74 - 150 PE LICENSE 100 - 150 - 150 100 - 50 APWA 395 363 762 - 762 374 - 388 IMSA 228 170 240 - 240 190 - 50 ASHE 50 - 50 - 50 15 - 35 ITE - - 465 - 465 - - 465 CFM 50 13 100 - 100 - - 100 IECA - 510 700 - 700 - - 700 SFPMA - - 100 - 100 70 - 30 ISA - - 130 - 130 - - 130 GAA - 150 150 - 150 - - 150 GUFC - - 175 - 175 - - 175 CPESC - 250 500 - 500 - - 500 CPSWQ - 125 125 - 125 - - 125 ALTERNATE FUEL HWY IMPACT FEE - 102 - - - - - - Total: Dues & Fees 859 1,683 3,647 - 3,647 749 - 2,898 FY 2017 Actuals FY 2015 Actuals FY 2016 EDUCATION & TRAINING - 70 1,950 - 1,950 895 - 1,055 APWA 825 435 800 - 800 490 - 310 CONTINUING EDUCATION 49 99 500 - 500 - - 500 ASHE TECHNICAL SEMINAR - 110 50 - 50 - - 50 ITE TECHNICAL SEMINAR - - 130 - 130 - - 130 GA TRANSPORTATION SUMMIT 166 250 260 - 260 - - 260 IMSA - 1,250 500 - 500 - - 500 GSWCC - 180 - - - - - - CPESC - - 250 - 250 - - 250 CESSWI - - - - - - - - ARBORIST - - 70 - 70 - - 70 Total: Education & Training 1,040 2,394 4,650 - 4,650 1,385 - 3,265 MAINTENANCE CONTRACTS 800 MHZ FEES 327 61 - - - - - - Total: Maintenance Contracts 327 61 - - - - - - Total: Other Purchased Services 18,978 18,095 34,356 - 34,356 13,843 7,855 12,658 Supplies GENERAL SUPPLIES 119 846 3,000 - 3,000 276 - 2,724 ADOPT-A-ROAD/STREAMSIDE CLEANUP - - - - - - - - ARBOR DAY - - - - - - - - Total: General Supplies 119 846 3,000 - 3,000 276 - 2,724 ELECTRICITY 392,741 395,307 409,800 - 409,800 324,091 - 85,709 GASOLINE/DIESEL 2,467 6,241 14,206 - 14,206 12,439 - 1,767 FOOD/MEALS 359 68 400 - 400 208 - 192 UNIFORMS 1,430 1,929 4,775 - 4,775 1,912 - 2,863 Total: Supplies 397,116 404,391 432,181 - 432,181 338,926 - 93,255 Infrastructure ROW MAINTENANCE 470,501 488,996 554,931 - 554,931 294,580 6,428 253,923 SIGNAL MAINTENANCE 48,789 31,329 28,195 - 28,195 17,308 10,302 585 EMERGENCY SERVICES ALLOWANCE 9,305 5,050 10,125 - 10,125 3,535 2,500 4,090 MATERIALS ALLOWANCE 16,413 22,027 35,066 - 35,066 16,601 18,465 (0) TREE REMOVAL 9,305 16,475 10,000 - 10,000 (14,039) 17,250 6,789 DUMPSTER FEES 2,985 7,007 9,000 - 9,000 7,694 - 1,306 SIGNAL MATERIALS 40,510 10,182 25,000 - 25,000 18,197 6,701 103 SIGN MATERIALS 13,236 6,415 18,750 - 18,750 14,865 - 3,885 ROW MOWINGS 16,740 - - - - (43,732) 43,732 (0) Total: Infrastructure 627,784 587,482 691,067 - 691,067 315,009 105,378 270,680 Machinery & Equipment OTHER EQUIPMENT 6,295 2,199 23,000 - 23,000 19,845 - 3,155 ADOPT-A-ROAD SIGNS - - - - - - - - TOOLS/BATTERIES/CHEMICALS 5,301 5,345 7,500 - 7,500 4,314 - 3,186 CELL PHONES 70 633 300 - 300 175 - 125 Total: Other Equipment 11,666 8,177 30,800 - 30,800 24,334 - 6,466 Total: Machinery & Equipment 11,666 8,177 30,800 - 30,800 24,334 - 6,466 Total: Public Works 1,866,809 1,971,467 2,427,495 (94,000) 2,333,495 1,624,264 129,733 579,498 BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. Professional Fees (94,000) Total Decrease (94,000)$ (94,000)$ TOTAL BUDGET AMENDMENTS Amendment Reason Decreased to transfer funds to the Capital Projects Fund for the trails plan update and the parcel reailgnment project Parks and Recreation Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 149,689 166,360 189,365 - 189,365 183,789 - 5,576 SALARIES & WAGES/JOYFUL SOLES - - - - - (1) - 1 SALARIES & WAGES/OVERTIME - - - - - 0 - (0) Total: Salaries & Wages 149,689 166,360 189,365 - 189,365 183,788 - 5,577 Employee Benefits GROUP INSURANCE 20,802 25,524 - - - - - - MEDICAL INSURANCE - - 20,348 8,500 28,848 28,811 - 37 DENTAL INSURANCE - - 1,622 - 1,622 1,622 - 0 VISION INSURANCE - - 380 - 380 380 - (0) LIFE INSURANCE - - 801 - 801 801 - 0 AD&D INSURANCE - - 22 - 22 22 - (0) SHORT TERM DISABILITY - - 132 - 132 129 - 3 LONG TERM DISABILITY - - 597 - 597 597 - (0) 401A (SS MATCH) 5,613 7,409 8,393 - 8,393 8,342 - 51 FICA MEDICARE 2,070 2,197 2,618 - 2,618 2,497 - 121 401A ER MATCH OF 457B CONTRIBUTIONS - 6,068 9,133 - 9,133 8,041 - 1,092 PENSION (GMEBS) 11,586 8,805 8,485 - 8,485 8,243 - 242 UNEMPLOYMENT INSURANCE 263 249 500 - 500 241 - 259 WORKER'S COMPENSATION 3,630 4,405 4,720 - 4,720 4,720 - 0 FSA/HSA/HRA CONTRIBUTIONS - 1,125 1,938 - 1,938 1,938 - - Total: Employee Benefits 43,963 55,781 59,689 8,500 68,189 66,384 - 1,805 Purchased Professional and Technical Services PROFESSIONAL FEES 5,901 10,487 19,525 - 19,525 2,969 - 16,556 CONTRACTED - - - - - - - - PARK MOWING & LITTER PICKUP 164,101 264,181 445,000 - 445,000 223,446 90,537 131,017 Total: Professional Fees/Contracted 164,101 264,181 445,000 - 445,000 223,446 90,537 131,017 FACILITY REPAIR & MAINT 10,245 13,391 45,000 - 45,000 31,986 - 13,014 LIGHTING MAINTENANCE 302 497 500 - 500 500 - (0) Total: Facility Repair & Maintenance 10,547 13,889 45,500 - 45,500 32,486 - 13,014 VEHICLE REPAIR & MAINT - 1,520 1,785 - 1,785 1,202 - 583 GROUNDS REPAIR & MAINT 54,865 23,093 95,000 - 95,000 75,327 19,173 500 Total: Purchased Professional and Technical Services 235,414 313,169 606,810 - 606,810 335,430 109,711 161,669 Purchased-Property Services RENTAL LAND & BUILDINGS 7,500 - - - - - - - FCBOE LEASE 10,604 26,006 38,000 - 38,000 21,583 4,645 11,772 Total: Rental Land & Buildings 18,104 26,006 38,000 - 38,000 21,583 4,645 11,772 RENTAL EQUIPMENT & VEHICLES 8,380 8,973 12,550 - 12,550 8,955 - 3,596 Total: Purchased-Property Services 26,484 34,978 50,550 - 50,550 30,538 4,645 15,367 Other Purchased Services COMMUNICATIONS 1,172 1,270 1,476 - 1,476 1,344 - 132 BROADWELL PAVILION 191 - - - - - - - Total: Communications 1,363 1,270 1,476 - 1,476 1,344 - 132 POSTAGE 70 6 50 - 50 50 - (0) ADVERTISING 432 - - - - 0 - (0) PRINTING 48 65 300 - 300 300 - 0 TRAVEL: Nat'l GRPA, Meals & Mileage 593 658 2,593 - 2,593 2,032 - 561 DUES AND FEES: GRPA Dues 644 735 1,500 - 1,500 655 - 845 ADMISSION FEES - 1,608 2,400 - 2,400 2,400 - 0 EDUCATION & TRAINING: Nat'l RPA 736 400 2,100 - 2,100 2,100 - - CONTRACT LABOR: For programs & activities 4,350 4,940 5,200 - 5,200 5,025 - 175 JOYFUL SOLES - - - - - - - - IGA-ALPHARETTA PARKS & REC 326,458 435,916 362,607 - 362,607 362,607 - 1 PEST CONTROL-P&R FACILITIES - 2,330 3,000 - 3,000 2,010 - 990 REC1 - - 900 - 900 700 - 200 PORTABLE TOILET RENTAL 3,118 1,625 2,520 - 2,520 2,520 - 0 Total: Other Purchased Services 337,812 449,554 384,646 - 384,646 381,743 - 2,903 FY 2017 Actuals FY 2015 Actuals FY 2016 Supplies GENERAL SUPPLIES 8,631 21,357 20,000 - 20,000 19,792 - 208 JOYFUL SOLES - - - 2,319 2,319 2,319 - (0) WATER/SEWERAGE 30,424 34,168 70,000 - 70,000 4,229 - 65,772 NATURAL GAS 961 1,406 2,300 - 2,300 1,119 - 1,181 ELECTRICITY 4,994 31,232 47,400 - 47,400 35,017 - 12,383 GASOLINE 492 448 500 - 500 (525) - 1,025 FOOD/MEALS 645 1,892 500 - 500 481 - 19 UNIFORMS - 272 - - - (7) - 7 Total: Supplies/Uniforms 46,147 90,776 140,700 2,319 143,019 62,424 - 80,595 Machinery & Equipment FURNITURE & FIXTURES - 120 1,000 - 1,000 21 - 979 OTHER EQUIPMENT - 8,015 - - - - - - Total Machinery & Equipment - 8,135 1,000 - 1,000 21 - 979 Total: Parks & Recreation 839,510 1,118,753 1,432,760 10,819 1,443,579 1,060,328 114,356 268,895 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Benefits 8,500 2. General Supplies/Joyful Soles 2,319 Total Increase 10,819$ 10,819$ TOTAL BUDGET AMENDMENTS Increase from Community Services Project Grant Amendment Reason Increased to cover benefit expenses beyond average budgeted amount per employee Community Development Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 460,802 463,528 673,388 - 673,388 635,165 38,223 SALARIES & WAGES/OVERTIME 24 - - - - (1) 1 Total: Salaries & Wages 460,826 463,528 673,388 - 673,388 635,164 38,224 Employee Benefits GROUP INSURANCE 72,875 64,996 - - - - - MEDICAL INSURANCE - - 81,392 4,480 85,872 85,872 0 DENTAL INSURANCE - - 6,488 - 6,488 6,451 37 VISION INSURANCE - - 1,520 - 1,520 1,357 163 LIFE INSURANCE - - 2,896 - 2,896 2,643 253 AD&D INSURANCE - - 80 - 80 74 6 SHORT TERM DISABILITY - - 528 - 528 501 27 LONG TERM DISABILITY - - 2,166 - 2,166 2,020 146 401A (SS MATCH) 17,281 17,398 28,330 - 28,330 26,715 1,615 FICA MEDICARE 6,303 6,464 9,446 - 9,446 8,856 590 401A ER MATCH OF 457B CONTRIBUTIONS 2,766 3,214 23,721 - 23,721 5,497 18,224 PENSION (GMEBS) 34,777 29,391 41,160 - 41,160 25,340 15,820 UNEMPLOYMENT INSURANCE 367 409 500 - 500 450 50 WORKER'S COMPENSATION 2,847 2,525 4,711 - 4,711 3,301 1,410 FSA/HSA/HRA CONTRIBUTIONS - 1,500 5,988 - 5,988 5,000 988 Total: Employee Benefits 137,217 125,896 208,926 4,480 213,406 174,076 39,330 Purchased Professional and Technical Services PROFESSIONAL FEES 90,158 8,238 - 3,950 3,950 3,900 50 BULKY TRASH 15 1,500 2,300 - 2,300 520 1,780 HAZARDOUS WASTE COLLECTION 7,423 16,612 24,000 - 24,000 10,363 13,637 TDR EASEMENT RECORDING - 78 500 - 500 - 500 Total: Professional Fees 97,596 26,428 26,800 3,950 30,750 14,783 15,967 CONTRACTED - - - - - - - VEHICLE REPAIR & MAINT 5,090 314 1,500 - 1,500 949 551 Total: Purchased Professional and Technical Services 102,686 26,742 28,300 3,950 32,250 15,732 16,518 Other Purchased Services COMMUNICATIONS 4,194 2,557 4,000 - 4,000 3,764 236 POSTAGE 2,542 716 300 - 300 (21) 321 ADVERTISING 6,047 4,989 5,000 - 5,000 4,794 206 PRINTING 1,636 3,472 4,800 - 4,800 3,468 1,332 TRAVEL 24 5 - - - - - GPA CONFERENCE 1,705 1,405 800 - 800 - 800 GAZA CONFERENCE 1,120 377 400 - 400 (33) 433 APA NATIONAL CONFERENCE - - 900 - 900 900 - GACE CONFERENCE - - 1,432 - 1,432 683 750 BOARDS & COMMISSIONS TRAINING - - 500 - 500 200 300 STORMWATER TRAINING (NPDES FUNDS) - - - - - - - GA URBAN FORESTRY COUNCIL CONFERENCE - 800 800 - 800 656 144 SUSTAINABILITY COORDINATOR TRAVEL - - 400 - 400 298 102 Total: Travel 2,849 2,587 5,232 - 5,232 2,704 2,528 DUES AND FEES - 42 - - - - - CPESC 375 - - - - - - IECA 340 - - - - - - ASPFM 60 - - - - - - GACE MEMBERSHIP - - 100 - 100 84 16 GA URBAN FORESTRY COUNCIL - 35 - - - - - TREE CARE INDUSTRY ASSOC - - - - - (10) 10 GAZA MEMBERSHIP - - 50 - 50 - 50 APA MEMBERSHIP 832 1,441 1,200 - 1,200 460 740 KEEP MILTON BEAUTIFUL - - - - - - - AIA - - 90 - 90 - 90 GSWCC (NPDES funds) 160 - - - - - - U.S. GREEN BUILDING COUNCIL - - 65 - 65 - 65 ENVIRONMENTAL EDUCATION ALLIANCE - - 35 - 35 - 35 SUSTAINABILITY COORDINATOR DUES & FEES - 25 400 - 400 300 100 INTERNATIONAL CODE COUNCIL (ICC) - - 105 - 105 - 105 Total: Dues and Fees 1,767 1,543 2,045 - 2,045 834 1,211 FY 2017 Actuals FY 2015 Actuals FY 2016 EDUCATION & TRAINING - - - - - - - GPA CONFERENCE 715 695 600 - 600 (400) 1,000 GAZA CONFERENCE - 335 300 - 300 (500) 800 APA NATIONAL CONFERENCE 250 155 800 - 800 800 - GACE CONFERENCE - - 760 - 760 385 375 BOARDS & COMMISSIONS TRAINING 110 150 1,500 - 1,500 1,050 450 NPDES 90 - - - - - - CITY ARCHITECT - CON'T ED 180 - 100 - 100 90 10 NATIONAL TRUST FOR HISTORIC PRESERVATION - - 50 - 50 - 50 GA URBAN FORESTRY COUNCIL 195 - 500 - 500 420 80 SUSTAINABILITY COORDINATOR EDUCATION & TRAINING 554 297 400 - 400 195 205 INTERNATIONAL CODE COUNCIL COURSES - - 189 - 189 - 189 Total: Education & Training 2,094 1,632 5,199 - 5,199 2,040 3,159 MAINTENANCE CONTRACTS - - - - - - - Total: Other Purchased Services 21,130 17,496 26,576 - 26,576 17,583 8,993 Supplies GENERAL SUPPLIES 4,835 1,299 5,500 - 5,500 2,084 3,416 COMMUNITY WILDLIFE PROGRAM - - 300 - 300 121 179 ADOPT A ROAD/RIVERS ALIVE 2,144 400 2,500 - 2,500 510 1,990 SOLID WASTE - 200 250 - 250 250 - Total: General Supplies 6,979 1,899 8,550 - 8,550 2,965 5,585 GASOLINE/DIESEL 1,796 1,705 3,000 - 3,000 2,462 538 FOOD/MEALS 944 261 1,000 - 1,000 566 434 BOOKS & PERIDIOCALS 107 - 100 - 100 - 100 UNIFORMS 995 - 1,100 - 1,100 555 545 Total: Supplies 10,822 3,865 13,750 - 13,750 6,548 7,202 Machinery & Equipment FURNITURE & FIXTURES (11) - 500 - 500 100 400 OTHER EQUIPMENT - - - - - - - CELL PHONES 42 47 200 - 200 30 170 NPDES EQUIPMENT 3,000 - - - - - - Total: Other Equipment 3,042 47 200 - 200 30 170 Total: Machinery & Equipment 3,031 47 700 - 700 130 570 Other Costs PAYMENTS TO OTHERS EVERGREEN SCHOOL GRANT PROGRAM 1,191 1,023 1,200 - 1,200 750 450 Total: Payments to Others - - - - - - - Total: Other Costs 1,191 1,023 1,200 - 1,200 750 450 Total: Community Development 736,902 638,599 952,840 8,430 961,270 849,983 111,287 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Benefits 4,480 2. Professional Fees 3,950 Total Increase 8,430$ 8,430$ TOTAL BUDGET AMENDMENTS Amendment Reason Increased to cover benefit expenses beyond average budgeted amount per employee Increase from Impact Fees/Admin Fund to cover professional services related to the Capital Improvement Element Economic Development Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 35,135 36,616 70,000 - 70,000 70,000 (0) Total: Salaries & Wages 35,135 36,616 70,000 - 70,000 70,000 (0) Employee Benefits GROUP INSURANCE - - - - - - - MEDICAL INSURANCE - - 5,910 7,200 13,110 13,083 27 DENTAL INSURANCE - - 811 - 811 807 4 VISION INSURANCE - - 190 - 190 187 3 LIFE INSURANCE - - 365 - 365 364 1 AD&D INSURANCE - - 10 - 10 9 1 SHORT TERM DISABILITY - - 66 - 66 65 1 LONG TERM DISABILITY - - 365 - 365 360 5 401A (SS MATCH) 1,318 1,439 4,340 - 4,340 4,340 0 FICA MEDICARE 509 531 1,015 - 1,015 957 58 401A ER MATCH OF 457B CONTRIBUTIONS - - 8,400 - 8,400 8,400 (0) PENSION (GMEBS) - - - - - - - UNEMPLOYMENT INSURANCE 56 49 50 - 50 47 3 WORKER'S COMPENSATION 1,227 587 213 - 213 207 6 FSA/HSA/HRA CONTRIBUTIONS - - 884 - 884 717 167 Total: Employee Benefits 3,110 2,606 22,619 7,200 29,819 29,542 277 Purchased Professional and Technical Services PROFESSIONAL FEES - - 50,000 - 50,000 50,000 - PROGRESS PARTNERS 6,250 20,200 11,675 - 11,675 8,475 3,200 Total: Purchased Professional and Technical Services 6,250 20,200 61,675 - 61,675 58,475 3,200 Other Purchased Services COMMUNICATIONS 354 360 720 - 720 720 - COMMUNICATIONS/POSTAGE 39 32 200 - 200 - 200 ADVERTISING - 1,650 - - - - - PRINTING 77 38 250 - 250 130 120 TRAVEL 3,195 3,200 3,665 - 3,665 3,380 285 METRO ATLANTA CHAMBER EVENTS - - 3,000 - 3,000 3,000 - DUES AND FEES 716 7,169 7,940 - 7,940 944 6,996 NFCC CHAIRMAN'S CIRCLE - - 5,000 - 5,000 5,000 - EDUCATION & TRAINING 253 1,904 3,000 - 3,000 1,295 1,705 Total: Other Purchased Services 4,634 14,354 23,775 - 23,775 14,470 9,305 Supplies GENERAL SUPPLIES - - 100 - 100 77 23 INCUBATOR - - - - - - - FOOD/MEALS 1,159 877 1,700 - 1,700 1,447 253 Total: Supplies 1,159 877 1,800 - 1,800 1,524 276 Machinery & Equipment Total: Economic Development 50,288 74,653 179,869 7,200 187,069 174,011 13,058 BUDGET AMENDMENT NOTES Account Name Amount INCREASE - 1. Benefits 7,200 Total Increase 7,200$ 7,200$ TOTAL BUDGET AMENDMENTS Amendment Reason Increased to cover benefit expenses beyond average budgeted amount per employee FY 2017 Actuals FY 2015 Actuals FY 2016 Other Financing Uses Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) Operating Transfers Out TO CAPITAL PROJECTS FUND 4,419,133 18,882,220 5,915,968 (4,606,550) 1,309,418 4,948,036 (3,638,618) TO CAPITAL GRANT FUND 600,180 911,202 - - - - - TO SPECIAL EVENTS FUND - - 10,550 - 10,550 8,792 1,758 TO CAPITAL PROJECTS FUND-REVENUE BOND 6,258,569 2,825,653 - - - - - TO OPERATING GRANT FUND - - - - - - - Total: Operating Transfers Out 11,277,882 22,619,075 5,926,518 (4,606,550) 1,319,968 4,956,828 (3,636,860) Total: Other Financing Uses 11,277,882 22,619,075 5,926,518 (4,606,550) 1,319,968 4,956,828 (3,636,860) BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. To Capital Projects Fund (4,606,550) Total Decrease (4,606,550)$ (4,606,550)$ TOTAL BUDGET AMENDMENTS Amendment Reason Decreased to account for the late billing of property taxes (increase to account for collections made after 11/30/17 will be accounted for in the FY18 budget) FY 2017 Actuals FY 2015 Actuals FY 2016 Other Costs Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) Contingencies CONTINGENCY - - 77,828 (54,225) 23,603 - 23,603 Total: Contingencies - - 77,828 (54,225) 23,603 - 23,603 Total: Other Costs - - 77,828 (54,225) 23,603 - 23,603 BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. Contingency (54,225) Total Decrease (54,225)$ (54,225)$ Amendment Reason Decreased to cover higher-than-expected IT costs related to the new city hall TOTAL BUDGET AMENDMENTS FY 2017 Actuals FY 2015 Actuals FY 2016 CONFISCATED ASSETS FUND This fund accounts for the expenditures and revenues of seized drug funds. The amendment to the revenues reflect actual amounts received. Amendments to the expenditure appropriations in the Confiscated Assets Fund are made at year end to reflect actual expenditures made throughout the fiscal year. Confiscated Assets Fund Revenues Account Number Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) 210-0000-3513200 CASH CONFISCATIONS/STATE FUNDS - - - 1,413 1,413 1,413 - 210-0000-3513201 CASH CONFISCATIONS/US MARSHALS - - - - - - - 210-0000-3513202 CASH CONFISCATIONS/HIDTA 56,406 52,174 - 20,763 20,763 20,263 500 210-0000-3611000 INTEREST REVENUE/STATE FUNDS 26 22 - 22 22 18 4 210-0000-3611001 INTEREST REVENUE/FEDERAL FUNDS 60 59 - 29 29 24 5 210-0000-3621000 REALIZED GAIN ON INV/STATE FUNDS - - - - - - - Total Revenues 56,492 52,255 - 22,227 22,227 21,718 509 Expenditures Account Number Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) 210-3210-521200000 PROFESSIONAL FEES - - - - - - - 210-3210-521200000 STATE FUNDS - - - - - - - 210-3210-521200001 FEDERAL FUNDS - 7,284 - 640 640 640 - Total: Professional Fees - 7,284 - 640 640 640 - 210-3210-523500000 TRAVEL 210-3210-523500000 STATE FUNDS - 172 - - - - - 210-3210-523500001 FEDERAL FUNDS 4,017 - - - - - - Total: Travel 4,017 172 - - - - - 210-3210-523600000 DUES & FEES 210-3210-523600000 STATE FUNDS - 534 - - - - - 210-3210-523600001 FEDERAL FUNDS - - - - - - - Total: Travel - 534 - - - - - 210-3210-523700000 EDUCATION & TRAINING - - 210-3210-523700000 STATE FUNDS - - - - - - - 210-3210-523700001 FEDERAL FUNDS 11,423 - - - - - - Total: Education & Training 11,423 - - - - - - 210-3210-523850100 MAINTENANCE CONTRACTS 210-3210-523850100 STATE FUNDS - - - - - - - 210-3210-523850101 FEDERAL FUNDS - 20,782 - - - - - Total: Maintenance Contracts - 20,782 - - - - - 210-3210-531100000 GENERAL SUPPLIES 210-3210-531100000 STATE FUNDS - - - - - - - 210-3210-531100001 FEDERAL FUNDS - - - - - - - Total: General Supplies - - - - - - - 210-3210-531700000 UNIFORMS - - 210-3210-531700000 STATE FUNDS - - - - - - - 210-3210-531700001 FEDERAL FUNDS - 5,667 - 118 118 118 (0) Total: Uniforms - 5,667 - 118 118 118 (0) 210-3210-542401000 COMPUTER/SOFTWARE - - 210-3210-542401001 FEDERAL FUNDS - 7,179 - - - - - 210-3210-542402000 COMPUTER/HARDWARE - - - - - - - 210-3210-542402001 FEDERAL FUNDS - 2,133 - - - - - Total: Computer Software/Hardware - 9,312 - - - - - 210-3210-542500000 OTHER EQUIPMENT - - - - - 210-3210-542500000 STATE FUNDS 1,746 - - - - - - 210-3210-542500001 FEDERAL FUNDS - 96,486 - - - - - 210-3210-542503500 CAMERAS - - - - - - - 210-3210-542503500 STATE FUNDS - - - - - - - Total: Other Equipment 1,746 96,486 - - - - - Total Expenditures 17,186 140,237 - 758 758 758 (0) TOTAL REVENUES OVER/(UNDER) EXPENDITURES (STATE FUNDS)(1,720) (150) - 1,431 BEGINNING FUND BALANCE (STATE FUNDS)56,236 54,516 54,516 54,516 ENDING FUND BALANCE (STATE FUNDS)54,516 54,366 54,516 55,948 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (FEDERAL FUNDS)41,026 (87,298) - 19,529 BEGINNING FUND BALANCE (FEDERAL FUNDS)106,955 147,981 60,682 60,682 ENDING FUND BALANCE (FEDERAL FUNDS)147,981 60,682 60,682 80,211 Actuals FY 2015 Actuals FY 2015 FY 2017 FY 2017 Actuals FY 2016 Actuals FY 2016 E-911 FUND This fund accounts for revenues and expenditures related to the operation of the E-911 center as performed through an intergovernmental agreement with the City of Alpharetta. E-911 Fund Revenues Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) E-911 CHARGES 912,707 935,499 890,000 - 890,000 656,762 233,238 INTEREST REVENUE 283 107 - - - (0) 0 Total Revenue 912,990 935,605 890,000 - 890,000 656,762 233,238 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) CONTRACTED/PUBLIC SAFETY COMMUNICATIONS - 43,626 - - - - - COMMUNICATIONS 16,835 19,197 - 3 3 3 - MAINTENANCE CONTRACTS 912,707 935,499 890,000 - 890,000 506,361 383,639 TO CAPITAL PROJECTS FUND 400,000 - - - - - - Total Expenditures 1,329,542 998,321 890,000 3 890,003 506,364 383,639 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (416,552) (62,716) - 150,398 BEGINNING FUND BALANCE 479,271 62,719 3 3 ENDING FUND BALANCE 62,719 3 3 150,401 Actuals FY 2015 Actuals FY 2015 FY 2017 FY 2017 Actuals FY 2016 Actuals FY 2016 CAPITAL PROJECTS FUND The Capital Projects Fund is used to track revenues and expenditures associated with capital construction, acquisition and maintenance. Appropriations in Capital Projects Fund are on a project - length basis and do not expire until the project is complete. According to the City’s budgetary policies, a major capital project generally is defined as an expenditure that has an expected useful life of more than 3 years with an estimated total cost of $50,000 or more, or an improvement/addition to an existing capital asset. (Refer to the following pages.) Capital Projects Fund Revenues Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) INFRASTRUCTURE MAINTENANCE FEES 95,529 110,713 95,000 - 95,000 93,515 - 1,485 PENALTIES & INTEREST/OTHER 844 - - - - - - - INFRASTRUCTURE MAINTENANCE PENALTIES & INT - 1,397 - - - 198 - (198) SIDEWALK REPLACEMENT 82,429 10,488 - - - - - - CRABAPPLE PAVING FUND - - - - - - - - TRAFFIC CALMING 1,329 - - - - - - - PAVING FUND - - - 12,000 12,000 12,000 - - TREE RECOMPENSE 147,000 94,000 17,000 - 17,000 17,000 - - LANDFILL USE FEES 152,410 106,274 140,000 - 140,000 94,197 - 45,803 HYA FEES - - - - - - - - INTEREST REVENUE 409 835 - - - 229 - (229) DONATION/PARKS & RECREATION 100,000 - - - - - - - CELL TOWER LEASE - - 77,412 - 77,412 76,513 - 899 INSURANCE PROCEEDS 10,225 - - - - - - - INSURANCE PROCEEDS/PUBLIC SAFETY - - - 35,636 35,636 18,219 - 17,417 INSURANCE PROCEEDS/PUBLIC WORKS - - - - - - - - INSURANCE PROCEEDS/PARKS & REC - 14,399 - - - - - - OTHER MISCELLANEOUS REVENUE 4,921 - - - - - - - OTHER MISC REV/ATLANTA HIDTA STIPEND - 6,000 3,000 750 3,750 3,750 - - CAPITAL LEASE PROCEEDS - - - - - - - - OPERATING TRANSFERS IN FROM GENERAL FUND 4,419,133 18,882,220 5,915,968 (4,606,550) 1,309,418 4,948,036 - (3,638,618) OPERATING TRANSFERS IN FROM CAPITAL GRANT FUND - 48,666 100,000 - 100,000 83,333 - 16,667 OPERATING TRANSFERS IN FROM E-911 FUND 400,000 - - - - - - - OPER TRFR IN FROM REVENUE BOND FUND - - - 49,554 49,554 - - 49,554 OPER TRFR IN FROM IMPACT FEE FUND/LAW ENFORCEMENT - 15,750 15,557 16,848 32,405 - - 32,405 OPER TRFR IN FROM IMPACT FEE FUND/FIRE - 90,252 89,145 98,665 187,810 - - 187,810 OPER TRFR IN FROM IMPACT FEE FUND/ROAD - 112,632 111,251 123,785 235,036 - - 235,036 OPER TRFR IN FROM IMPACT FEE FUND/PARK - 671,394 668,123 1,031,134 1,699,257 - - 1,699,257 PROCEEDS OF SALE OF ASSETS - - - - - - - - Total Revenue 5,414,229 20,165,019 7,232,456 (3,238,178) 3,994,278 5,346,991 - (1,352,713) Actuals FY 2015 FY 2017 Actuals FY 2016 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Mayor & Council LAND CONSERVATION 375,158 1,000 809,069 - 809,069 4,890 - 804,179 BUILDINGS/FUTURE CITY FACILITIES - - - - - - - - GREEN SPACE BOND INITIATIVE - 2,480 197,520 - 197,520 42,986 78,750 75,784 Mayor & Council Total 375,158 3,480 1,006,589 - 1,006,589 47,876 78,750 879,963 General Admin VEHICLES / REPLACEMENT RESERVE 19,414 - 13,762 - 13,762 - - 13,762 General Admin Total 19,414 - 13,762 - 13,762 - - 13,762 Finance COMPUTER / SOFTWARE 15,654 - - - - - - - Finance Total 15,654 - - - - - - - Information Technology SOFTWARE - - 200,000 29,228 229,228 112,044 117,185 - HARDWARE - - 18,600 - 18,600 18,599 - 1 Information Technology Total - - 218,600 29,228 247,828 130,643 117,185 1 General Government Buildings CITY HALL - 6,575,677 5,051,494 (29,228) 5,022,266 4,890,155 130,100 2,011 SR9 COURT/FIRE/POLICE COMPLEX - - 800,000 (72,104) 727,896 32,890 9,610 685,396 General Government Buildings Total - 6,575,677 5,851,494 (101,332) 5,750,162 4,923,045 139,710 687,407 Municipal Court FACILITY RENOVATIONS - 1,700 - - - - - - Municipal Court Total - 1,700 - - - - - - Police PUBLIC SAFETY COMMUNICATIONS 1,654,794 23,208 269,865 (43,625) 226,240 226,240 - 0 VEHICLES / NEW VEHICLES - - - - - - - - VEHICLES / REPLACEMENT RESERVE 242,020 144,055 211,474 36,386 247,860 209,957 29,494 8,409 AUTOMATED LICENSE PLATE READERS - 20,000 - - - - - - POLICE FACILITY - - - - - - - - Police Total 1,896,814 187,263 481,339 (7,239) 474,100 436,197 29,494 8,409 Actuals FY 2015 FY 2017 Actuals FY 2016 Fire ADMINISTRATIVE FEES STATION REPAIR/ROOF REPLACEMENT STATION 42 - - 10,000 - 10,000 - - 10,000 STATION 43 PARKING LOT REPAIR - 74,853 38,791 - 38,791 - - 38,791 STATION 42 REPLACEMENT 6,000 - - 187,810 187,810 - - 187,810 STATION 41 GENERATOR REPLACEMENT 38,189 - - - - - - - FUEL MANAGEMENT SYSTEM 29,822 - 3,178 - 3,178 - - 3,178 VEHICLES / NEW VEHICLES - - - - - - - - VEHICLE REPLACEMENT RESERVE 104,368 1,018,394 1,001,693 - 1,001,693 69,557 - 932,136 VEHICLES / FIRE APPARATUS - - - - - - - - FURNITURE & FIXTURES - - - - - - - - MACHINERY & EQUIPMENT / COMPUTER - - - - - - - - ADVANCED LIFE SUPPORT EQUIP 9,725 - - - - - - - AED UNITS 27,435 1,650 17,133 - 17,133 3,415 2,505 11,212 MASS NOTIFICATION SIRENS 8,925 3,515 74,805 - 74,805 1,800 7,200 65,805 LIVE FIRE TRAINING FACILITY 12,075 8,110 529,815 - 529,815 - - 529,815 Fire Total 236,539 1,106,522 1,675,415 187,810 1,863,225 74,772 9,705 1,778,747 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Actuals FY 2015 FY 2017 Actuals FY 2016 Public Works PROFESSIONAL FEES - - - 65,000 65,000 - - 65,000 BRIDGES & DAMS INVENTORY - - - - - - - - CONSTRUCTION INSPECTORS - - 78,688 - 78,688 - - 78,688 TRANSPORTATION MASTER PLAN UPDATE 47,064 178,080 - - - - - - FULTON COUNTY TRANSIT PLANNING STUDY - - - - - - - - REPAIRS & MAINTENANCE - - - - - - - - GRAVEL ROADS MAINTENANCE 70,457 72,888 174,039 - 174,039 108,193 32,455 33,391 STORMWATER MAINTENANCE 282,047 296,663 280,181 - 280,181 76,057 2,475 201,649 NPDES PERMIT COMPLIANCE 1,109 350 357,391 - 357,391 1,714 - 355,677 PAVEMENT MANAGEMENT 1,178,706 2,016,431 2,244,499 12,000 2,256,499 112,935 2,001,390 142,175 PAVEMENT MGMT/CRABAPPLE PAVING FUND - - - - - - - - SIGNS & SIGNALS MAINTENANCE - - - - - - - - STORAGE BUILDING & YARD CONSTRUCTION - - 244,622 1,107 245,729 285 - 245,444 INFRASTRUCTURE / TRAFFIC CALMING 2,659 - 100,904 - 100,904 - 34,062 66,842 BRIDGE REPAIRS LANDRUM RD - - - - - - - - INFRASTRUCTURE / RESTRIPING - 70,940 111,012 - 111,012 12,980 - 98,032 REPLACE SCHOOL ZONE FLASHERS 53,820 - - - - - - - INFRASTRUCTURE / EDGE OF PAVEMENT - - - - - - - - INFRASTRUCTURE / BRIDGE REPLACEMENT 76,655 10,840 950,643 - 950,643 - - 950,643 INFRASTRUCTURE / SIDEWALKS 22,089 418,801 1,010,427 57,991 1,068,418 2,562 74,740 991,117 BETHANY@COGBURN RD INTERSECTION IMPROVMTS - - - - - - - - HOPEWELL/FRANCIS/COGBURN INTERSECTION 5,804 - 13,148 - 13,148 - - 13,148 HOPEWELL @ BIRMINGHAM INTERSECTION IMPROVMTS 254,259 1,135,336 201,153 - 201,153 2,281 101,765 97,107 INTERSECTION/HOPEWELL @ REDD INTERSECTION IMP - 22,731 229,352 - 229,352 (22,440) 239,259 12,533 INTERSECTION/FREEMANVILLE @ PROVIDENCE & B'HAM 2,663 536 1,646,718 125,166 1,771,884 60,814 73,685 1,637,385 MCGINNIS FERRY INTERCHANGE - - - - - - - - INFRASTRUCTURE/CRABAPPLE NE CONNECTOR - - 50,000 - 50,000 30,000 - 20,000 INTERSECTION/WEBB RD TURN LANES 7,000 172,500 5,500 - 5,500 - - 5,500 GREEN RD PEDESTRIAN LIGHTING 75,149 - - - - - - - VEHICLES / NEW VEHICLES 66,176 4,684 49,543 - 49,543 - 29,234 20,309 ASSET MANAGEMENT SOFTWARE - 4,800 55,200 - 55,200 20,400 34,800 - OTHER EQUIPMENT 11,000 13,858 - - - - - - NORTH FULTON TRANSPORTATION PLAN - 24,000 - - - - - - Public Works Total 2,156,657 4,443,437 7,803,020 261,264 7,999,284 405,780 2,623,864 4,969,640 Parks & Recreation PROF FEEES/PARKS & REC MASTER PLAN UPDATE - - 75,000 - 75,000 (9,943) 84,943 - PROF FEES/STRUCTURE DEMOLITION - 27,600 - - - - - - NORTHWESTERN MIDDLE IGA IMPROVEMENTS 186,462 11,998 - - - - - - PROVIDENCE PARK 24,445 3,500 310,110 - 310,110 49,235 39,250 221,625 BYRD HOUSE RENOVATIONS 438,859 14,972 63,497 - 63,497 45,104 - 18,393 BROADWELL PARK PAVILION 531,350 - 71,445 (19,500) 51,945 51,945 - (0) BUILDINGS / PARK IMPROVEMENTS - - - - - - - - PARK & TRAIL EXPANSION 34,809 - 3,139,801 1,053,905 4,193,706 329,058 265,000 3,599,648 TRAIL PLAN UPDATE - - - 29,000 29,000 (21,000) - 50,000 INFRASTRUCTURE / BELL PARK - - - 49,554 49,554 7,220 - 42,334 UTILITY VEHICLE - 12,140 2,862 - 2,862 - - 2,862 NEW VEHICLES 26,921 - - - - - - - Parks & Recreation Total 1,242,846 70,210 3,662,715 1,112,959 4,775,674 451,618 389,193 3,934,863 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Community Development PROFESSIONAL FEES - - - - - (12,250) 12,250 - DOWNTOWN MILTON MASTER PLAN - 63,792 16,208 - 16,208 14,320 1,888 0 FORM BASED CODE/TDR ORDINANCE 29,220 - - - - - - - GATEWAY SIGNAGE & HISTORIC MARKERS 4,175 8,904 154,771 - 154,771 9,200 1,150 144,421 UNIFIED DEVELOPMENT CODE - - 200,000 - 200,000 32,914 167,086 - SITE IMPROVEMENT/TREE RECOMPENSE 94,838 30,743 240,774 - 240,774 17,218 8,700 214,856 Community Development Total 128,233 103,439 611,753 - 611,753 61,402 191,073 359,277 TO THE GENERAL FUND - - 243,000 - 243,000 202,500 - 40,500 Operating Transfer Total - - 243,000 - 243,000 202,500 - 40,500 Total Expenditures 6,071,314 12,491,729 21,567,687 1,482,690 22,985,377 6,733,833 3,578,975 12,672,570 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (657,085) 7,673,289 (14,335,231) (1,386,842) BEGINNING FUND BALANCE 7,881,578 7,224,493 14,897,782 14,897,782 ENDING FUND BALANCE 7,224,493 14,897,782 562,551 13,510,940 Actuals FY 2015 FY 2017 Actuals FY 2016 BUDGET AMENDMENT NOTES Account Name REVENUES 1. Paving Fund 12,000 2. Insurance Proceeds/Public Safety 35,636 3. Other Misc Revenue/Atlanta HIDTA Stipend 750 4. Operating Transfers In From General Fund (4,606,550) 5. Operating Transfers In From Revenue Bond Fund 49,554 6. Impact Fees/Law Enforcement 16,848 7. Impact Fees/Fire 98,665 8. Impact Fees/Road 123,785 9. Impact Fees/Park 1,031,134 (3,238,178)$ EXPENDITURES 1. IT Software 29,228 2. General Govt Bldgs/City Hall (29,228) 3. General Govt Bldgs/SR9 Court/Fire/Police Complex (72,104) 4. Police/Public Safety Communicaitons (43,625) 5. Police/Vehicle Replacement Reserve 36,386 6. Fire/Station 42 Replacement 187,810 7. Public Works/Professional Fees 65,000 8. Public Works/Pavement Management 12,000 9. Public Works/Fire/Storage Building & Yard Construction 1,107 10. Public Works/Sidewalks 57,991 11. Public Works/Freemanville @ Providence 125,166 12. Parks & Rec/Broadwell Park Pavilion (19,500) 13. Parks & Rec/Park & Trail Expansion 1,053,905 14. Parks & Rec/Trail Plan Update 29,000 15. Parks & Rec/Bell Memorial Park 49,554 1,482,690$ (4,720,868)$ Transfer of funds from the General Fund for the trail plan update TOTAL BUDGET AMENDMENTS Increased to account for revenues received in the sidewalk fund in FY14, FY15 & FY16 Increased to account for impact fees received for Parks projects in FY16 & FY17 Transfer of funds from the Revenue Bond Fund for additional work at Bell Park (grading/shade structures) Increased to account for impact fees received for Road projects Net decrease to account for additional spending & impact fees that should have gone to Park & Trail Expansion Amendment Reason Increased to account for funds received Increased to account for funds received due to two total losses in PD Increased to reflect vehicle stipend for HIDTA officer Transferring in impact fees received for law enforcement projects Transferring in remaining budget for Bell Memorial Park + interest earned Decreased to account for the late billing of property taxes (increase to account for collections made after 11/30/17 will be accounted for in the FY18 budget) Decreased to cover new servers City Hall Increased to account for impact fees received for Fire projects Increased to account for impact fees received for Fire projects Transferring in impact fees received for fire projects Transferring in impact fees received for road projects Transferring in impact fees received for park projects Increased to account for new servers at City Hall Decrease to account for the difference between the anticipated impact fees and the actuals collected for Police projects Transfer of funds from the General Fund for the City-wide parcel realignment project Increased to account for revenues received in the paving fund Decreased to account for expenditures that were booked to the E-911 Fund in FY16 Increased to account for insurance proceeds GREENSPACE BOND FUND This fund accounts for revenues and expenditures related to the 2017 general obligation bond for greenspace. Greenspace Bond Fund Revenues Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) GENERAL OBLIGATION BOND PROCEEDS - - - 25,021,104 25,021,104 25,021,104 - (0) INTEREST - - - 31,663 31,663 11,663 - 20,000 Total Revenue - - - 25,052,767 25,052,767 25,032,768 - 19,999 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Parks & Recreation LAND CONSERVATION - - - 25,052,767 25,052,767 - - 25,052,767 Parks & Recreation Total BOND PRINCIPAL - - - - - - - - BOND INTEREST - - - - - - - - Debt Service Total - - - 25,052,767 25,052,767 - - 25,052,767 Expenditures Total - - - 25,052,767 25,052,767 - - 25,052,767 TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - 25,032,768 BEGINNING FUND BALANCE - - - - ENDING FUND BALANCE - - - 25,032,768 FY 2017 Actuals FY 2015 Actuals FY 2015 FY 2017 Actuals FY 2016 Actuals FY 2015 TSPLOST FUND This fund accounts for the revenues and expenditures related to the transportation special purpose local option sales tax. TSPLOST Fund Revenues Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) TRANSP SPECIAL PURPOSE LOCAL OPTION SALES TAX - - - 2,453,937 2,453,937 1,453,937 - 1,000,000 INTEREST - - - 165 165 75 - 90 Total Revenue - - - 2,454,102 2,454,102 1,454,012 - 1,000,090 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Public Works (0) TSPLOST PROGRAM MGMT (ENGINEERING SVCS) - - - 125,000 125,000 9,370 115,630 - (1) WINWARD PKWY (ALPHARETTA SHARE) MIL-038 - - - - - - - - (2) SR140 @ GREEN MIL-009 - - - - - - - - (3) NE CRABAPPLE CONNECTOR MIL-005/MIL-030 - - - 33,300 33,300 - 33,300 - (4) HOPEWELL @ BETHANY MIL-001 - - - 21,700 21,700 2,800 18,900 - (5) FREEMANVILLE @ BIRMINGHAM MIL-004 - - - - - - - - (6) HOPEWELL @ THOMPSON MIL-006 - - - - - - - - (7) PEDESTRIAN 1 MIL-034 - - - - - - - - (8) HOPEWELL @ HAMBY MIL-008 - - - - - - - - Public Works Total - - - 180,000 180,000 12,170 167,830 - Expenditures Total - - - 180,000 180,000 12,170 167,830 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - 1,441,842 BEGINNING FUND BALANCE - - - - ENDING FUND BALANCE - - - 1,441,842 FY 2017 Actuals FY 2015 FY 2017 Actuals FY 2016 Actuals FY 2015 Actuals FY 2015 CAPITAL GRANT FUND The Capital Grant Fund is considered to be a capital project fund that accounts for capital grants used to finance major capital projects. Capital Grant Fund Revenues Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) FED GOV GRANT/CAPITAL DIRECT/ASST TO FIREFIGHTER - - - - - - - - FED GOV GRANT/CAPITAL DIRECT/USDA - - - - - - - - FED GOV GRANT/CAPITAL/IND/GDOT CRABAPPLE STREETSCAPE - - 500,000 - 500,000 - - 500,000 FED GOV GRANT/CAPITAL/IND/GDOT TAP (BIG CREEK) 41,891 96,732 50,000 - 50,000 50,000 - - FED GOV GRANT/TRANSPORTATION MASTER PLAN - - - - - - - - AED UNITS - - - - - - - - FED GOV GRANT/CDBG - 32,619 9,340 (9,340) - - - - STATE GOV GRANT/LMIG FUNDS 278,684 280,076 369,450 - 369,450 369,450 - (0) STATE GOV GRANT/GDOT HPP FUNDS 614,695 2,201,468 3,736,940 - 3,736,940 48,457 - 3,688,483 STATE GOV GRANT/LCI FUNDS - - - - - - - - STATE GOV GRANT/GA URBAN FORESTRY GRANT - - - - - - - - STATE GOV GRANT/MARTA GRANT 102,705 2,788 71,863 - 71,863 71,861 - 2 STATE GOV GRANT/DEERFIELD @ MORRIS - - - - - - - - STATE GOV GRANT/SR 9 @ BETHANY BND 16,854 - 872 - 872 - - 872 STATE GOV GRANT/GDOT LANDSCAPE - - 4,062 - 4,062 - - 4,062 STATE GOV GRANT/BATHROOM RENOVATION - - - - - - - - LOCL GOV GRANT/ALPHARETTA & NORTH FULTON CID 15,000 - - - - - - - INTEREST REVENUE 82 250 - - - 178 - (178) REALIZED GAIN OR LOSS ON INVESTMENTS - - - - - - - - FIREMANS FUND GRANT - - - - - - - - OPERATING TRANSFER IN FROM GENERAL FUND 600,180 911,202 - - - - - - Total Revenue 1,670,091 3,525,134 4,742,527 (9,340) 4,733,187 539,947 - 4,193,240 FY 2017 Actuals FY 2016 Actuals FY 2015 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Public Works PAVEMENT MANAGEMENT 278,684 280,076 369,450 - 369,450 - - 369,450 INFRASTRUCTURE / BHAM @ PROVIDENCE 1,835 - - - - - - - INFRASTRUCTURE/CRABAPPLE @ B'HAM 3,353,225 458,122 4,117,670 - 4,117,670 119,070 48 3,998,552 INFRASTRUCTURE/SIDEWALKS (CDBG) 16,200 16,419 9,340 (9,340) - - - - INFRASTRUCTURE/MARTA 480 71,862 - - - - - - INFRASTRUCTURE/CRABAPPLE STREETSCAPE 30,750 17,433 625,999 - 625,999 5,678 3,447 616,874 INFRASTRUCTURE/SR 9@BETHANY BEND 777 2,000 - - - - - - INFRASTRUCTURE/TRAIL CONN TO BIG CREEK GREENWAY 121,143 62,590 - - - - - - Public Works Total 3,803,092 908,502 5,122,459 (9,340) 5,113,119 124,749 3,495 4,984,876 Community Development BRANDING & SIGNAGE - - 4,900 - 4,900 - - 4,900 Community Development Total - - 4,900 - 4,900 - - 4,900 Other Financing Uses OPERATING TRANSFER OUT TO CAPITAL PROJ FUND - 48,666 100,000 - 100,000 83,333 - 16,667 Other Financing Uses Total - - - - - - - - Expenditures Total 3,803,092 957,168 5,227,359 (9,340) 5,218,019 208,082 3,495 5,006,442 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (2,133,001) 2,567,966 (484,832) 331,865 BEGINNING FUND BALANCE 50,032 (2,082,969) 484,997 484,997 ENDING FUND BALANCE (2,082,969) 484,997 165 816,861 Actuals FY 2015 FY 2017 Actuals FY 2016 IMPACT FEE FUND The Impact Fee Fund is considered to be a capital project fund that accounts for impact fees collected to fund future facility expansions or acquisitions of equipment necessary to serve our expanded population. The adjustments being requested will account for revenues receiv ed or anticipated to receive by the end of the fiscal year and operating transfers out to the corresponding projects. Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) IMPACT FEES/ADMIN FUND - 26,695 26,522 38,099 64,621 35,099 29,522 IMPACT FEES/LAW ENFORCEMENT FUND - 15,747 15,557 16,844 32,401 15,644 16,757 IMPACT FEES/FIRE FUND - 90,233 89,145 98,643 187,788 89,643 98,145 IMPACT FEES/ROAD FUND - 112,608 111,251 123,758 235,009 113,758 121,251 IMPACT FEES/PARK FUND - 671,231 668,123 1,030,911 1,699,034 950,911 748,123 INTEREST REVENUE/ADMIN FEES - 6 - 9 9 7 2 INTEREST REVENUE/LAW ENFORCEMENT FEES - 3 - 4 4 3 1 INTEREST REVENUE/FIRE FEES - 19 - 22 22 17 5 INTEREST REVENUE/ROAD FEES - 24 - 27 27 21 6 INTEREST REVENUE/PARK FEES - 163 - 224 224 179 45 OPERATING TRANSFER IN FROM GENERAL FUND - - - - - - - Total Revenue - 916,728 910,598 1,308,540 2,219,138 1,205,281 1,013,857 Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) OPERATING TRANSFER OUT TO GENERAL FUND/ADMIN - 26,701 26,522 38,107 64,629 - 64,629 OP TRFR OUT TO CAPITAL PROJ FUND/LAW ENFORCEMENT - 15,750 15,557 16,848 32,405 - 32,405 OP TRFR OUT TO CAPITAL PROJ FUND/FIRE - 90,252 89,145 98,665 187,810 - 187,810 OP TRFR OUT TO CAPITAL PROJ FUND/ROAD - 112,632 111,251 123,785 235,036 - 235,036 OP TRFR OUT TO CAPITAL PROJ FUND/PARK - 671,394 668,123 1,031,134 1,699,257 - 1,699,257 Expenditures Total - 916,728 910,598 1,308,540 2,219,138 - 2,219,138 TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - 1,205,281 BEGINNING FUND BALANCE - - - - ENDING FUND BALANCE - - - 1,205,281 Impact Fees Revenues Actuals FY 2015 FY 2017 Actuals FY 2016 Expenditures Actuals FY 2015 FY 2017 Actuals FY 2016 BUDGET AMENDMENT NOTES Account Name REVENUES 1. Impact Fees/Administration 38,107 2. Impact Fees/Law Enforcement 16,848 3. Impact Fees/Fire 98,665 4. Impact Fees/Road 123,785 5. Impact Fees/Park 1,031,134 1,308,540$ EXPENDITURES 1. Operating Transfers Out to General Fund/Admin 38,107 2. Operating Transfers Out to Capital Projects Fund/Law Enforcement 16,848 3. Operating Transfers Out to Capital Projects Fund/Fire 98,665 4. Operating Transfers Out to Capital Projects Fund/Road 123,785 5. Operating Transfers Out to Capital Projects Fund/Park 1,031,134 1,308,540$ 1,308,540$ Amendment Reason Increased to account for anticipated revenues & interest Increased to account for anticipated revenues & interest Increased to account for anticipated revenues & interest Increased to account for anticipated revenues & interest Transfer funds to Capital Projects Fund for the Freemanville @ Providence Intersection Improvements Transfer funds to Capital Projects Fund for Park & Trail Expansion (funds to be allocated to specific projects once the P&R master plans are completed). TOTAL BUDGET AMENDMENTS Increased to account for anticipated revenues & interest Transfer funds to the General Fund to account for professional services related to impact fee implemenation in the Community Development Department and salaries. Transfer funds to Capital Projects Fund for the Police Facility Transfer funds to Capital Projects Fund for the Station 42 Replacement REVENUE BOND FUND The Revenue Bond Fund is considered to be a capital project fund that accounts for revenues and expenditures related to the bond issuance. Capital Project Fund - Revenue Bond Revenues Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) INTEREST REVENUE 247 1,247 - - - (0) 0 DONATION/HOPEWELL YOUTH ASSOCIATION 100,000 - - - - - - OPERATING TRANSFER IN FROM GENERAL FUND 6,258,569 2,825,653 - - - - - REVENUE BOND PROCEEDS 8,910,132 689,868 - - - - - Total Revenue 15,268,948 3,516,768 - - - (0) 0 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) General Government Buildings CITY HALL 270,980 - - - - - - General Government Buildings Total 270,980 - - - - - - Parks & Recreation BELL MEMORIAL PARK 8,308,284 774,914 48,059 (48,059) - (0) 0 Parks & Recreation Buildings Total 8,308,284 774,914 48,059 (48,059) - (0) 0 Debt Service BOND PRINCIPAL - - - - - - - BOND INTEREST 669 153,529 - - - - - Debt Service Total 669 153,529 - - - - - OPERATING TRANSFER TO THE GENERAL FUND - 9,935,171 712,604 - 712,604 593,837 118,767 OPERATING TRANSFER TO THE CAPITAL PROJECTS FUND - - - 49,554 49,554 - 49,554 Expenditures Total 8,579,932.50 10,863,614 48,059 1,495 762,158.00 593,836.34 168,321.66 TOTAL REVENUES OVER/(UNDER) EXPENDITURES 6,689,016 (7,346,847) (48,059) (762,158) (593,837) BEGINNING FUND BALANCE 1,419,989 8,109,005 762,158 762,158 762,158 ENDING FUND BALANCE 8,109,005 762,158 714,099 0 168,322 Actuals FY 2015 FY 2017 FY 2017 Actuals FY 2015 Actuals FY 2016 Actuals FY 2016 Page 1 of 2 STATE OF GEORGIA FULTON COUNTY ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2017 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. BE IT ORDAINED by the City Council of the City of Milton, GA while in a council meeting on September 25, 2017 at 6:00 p.m. as follows: WHEREAS, the City Manager of the City of Milton has presented amendments to the fiscal year 2017 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budget amendments results in a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the amended fiscal year 2017 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget amendment, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s amended fiscal year 2017 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. Page 2 of 2 ADOPTED AND APPROVED this 25th day of September, 2017. CITY OF MILTON, GEORGIA By: ________________________ Mayor Joe Lockwood _________________________ ________________________ Councilmember Karen Thurman Councilmember Burt Hewitt _________________________ ________________________ Councilmember Matt Kunz Councilmember Joe Longoria _________________________ ________________________ Councilmember Bill Lusk Councilmember Rick Mohrig (SEAL) Attest: _______________________________ City Clerk M I LTO r\� t ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 20, 2017 FROM: Steven Krokoff, City Manage e) AGENDA ITEM: Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2018 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown In Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. MEETING DATE: Monday, September 25, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (,,6PPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES (,KNO CITY ATTORNEY REVIEW REQUIRED: () YES (.,KN0 APPROVAL BY CITY ATTORNEY. () APPROVED () NOT APPROVED PLACED ON AGENDA FOR: o "-r 1 SSI 7e i 1 2006 Heritage Walk Milton, GA 0000 P: 678.242.2500 1 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us INNOVATION•CONNECTIVITY•CREATIVITY•ACCOUNTABILITY•HERITAGE TABLE OF CONTENTS TRANSMITTAL LETTER ................................................................................................................. 1 LISTING OF POSITIONS ................................................................................................................ 9 GENERAL FUND........................................................................................................................... 12 BUDGET SUMMARY ....................................................................................................................... 13 REVENUES ................................................................................................................................... 14 EXPENDITURES ............................................................................................................................ 17 MAYOR AND CITY COUNCIL ................................................................................................. 18 CITY CLERK ........................................................................................................................ 18 CITY MANAGER ................................................................................................................... 19 GENERAL ADMINISTRATION ................................................................................................. 19 FINANCE ............................................................................................................................. 20 LEGAL ................................................................................................................................ 20 INFORMATION TECHNOLOGY ................................................................................................ 20 HUMAN RESOURCES ........................................................................................................... 21 RISK MANAGEMENT ............................................................................................................ 22 GENERAL GOVERNMENT BUILDINGS .................................................................................... 22 COMMUNICATIONS .............................................................................................................. 22 COMMUNITY OUTREACH AND ENGAGEMENT ......................................................................... 23 MUNICIPAL COURT .............................................................................................................. 23 POLICE ............................................................................................................................... 24 FIRE ................................................................................................................................... 25 PUBLIC W ORKS .................................................................................................................. 26 PARKS AND RECREATION .................................................................................................... 27 COMMUNITY DEVELOPMENT ................................................................................................ 28 ECONOMIC DEVELOPMENT .................................................................................................. 28 DEBT SERVICE .................................................................................................................... 29 OTHER FINANCING USES ..................................................................................................... 29 MAINTENANCE & OPERATING INITIATIVES ............................................................................. 30 SPECIAL REVENUE FUNDS ........................................................................................................ 49 SPECIAL EVENTS FUND ................................................................................................................ 50 E-911 FUND ................................................................................................................................ 55 HOTEL/MOTEL TAX FUND ............................................................................................................. 56 CAPITAL IMPROVEMENT PROGRAM ....................................................................................... 57 CAPITAL PROJECTS FUND ............................................................................................................ 58 GREENSPACE BOND FUND ........................................................................................................... 61 TSPLOST FUND ......................................................................................................................... 62 CAPITAL GRANT FUND .................................................................................................................. 63 IMPACT FEES FUND ..................................................................................................................... 64 CAPITAL IMPROVEMENT PROGRAM: FY 2018 – FY 2024 ............................................................... 65 September 25, 2017 To the Honorable Mayor, City Council and the Citizens of Milton: We are pleased to present to you a draft of the City of Milton’s Annual Operating and Capital Budget for Fiscal Year 2018. The objective of the City’s budget is to provide a management tool by which our local government can unite its budgeting efforts to provide quality services while operating within available resources. This process results in an updated financial plan and provides critical data analysis necessary for strategic decision-making. BUDGET PROCESS The fiscal year 2018 budget process began in July with distribution of historical data and forms to all the department directors. Each department formulated budgets in three major areas: maintenance & operating, operating initiatives, and capital project requests. Concurrent with departmental budgeting, finance staff completed the first draft of a salary/benefits budget as well as formulated initial revenue estimates. In late July, each department director met with the city manager to review their budget requests. Each request was carefully evaluated by the city manager, assistant city manager, and finance director and consideration was given to the priorities identified by the department director and available funding sources. Consideration was also given to the strategies identified in the 2016–2020 Strategic Plan. The budget was first presented during the August 14, 2017, Council meeting. This was followed by a public hearing on September 13, 2017, to discuss budget modifications and to refine the draft budget document. A second public hearing will be held during the September 25, 2017, Council meeting where the final budget will be officially presented and considered for adoption. Public input is encouraged throughout the budget process. EXECUTIVE SUMMARY As we work our way through the budget process this year, we are closely monitoring the tax assessment situation for 2017 property taxes. To recap, the Fulton County Board of Commissioners rejected the initial assessment notices issued by the Fulton County Tax Assessors Office citing too many errors. The assessment notices were reissued using the 2016 values for residential properties that were not newly improved. For newly improved properties and commercial properties, assessments were based on market values. This has significantly delayed the property tax billing for 2017 taxes by approximately one and a half months, thus affecting the revenue collections for both Fiscal Year 2017 and 2018 since it crosses fiscal years. As a result, we are projecting a shortfall in the 2017 revenues of approximately $4.69 million. To offset the shortage, we will delay a portion of the planned operating transfer for capital projects until Fiscal Year 2018. The Fiscal Year 2018 Budget emphasizes progress toward implementing the five goals outlined in the Strategic Plan. The total projected General Fund revenue is $27,139,690, which represents a 0.5% increase from the Fiscal Year 2017 Amended Budget, excluding interfund transfers. This budget maintains the millage rate of 4.731 mills; the same since the City’s inception in 2006. FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Revenues Taxes 24,905,450$ 25,532,240$ 626,790$ 2.52 Licenses & Permits 858,685 548,950 (309,735) (36.07) Intergovernmental Revenues - 9,000 9,000 - Charges for Services 519,700 444,300 (75,400) (14.51) Fines & Forfeitures 560,000 475,000 (85,000) (15.18) Investment Income 30,420 61,000 30,580 100.53 Contributions & Donations 23,000 - (23,000) (100.00) Miscellaneous Revenue 82,230 54,200 (28,030) (34.09) Proceeds from Sale of Assets 15,000 15,000 - - 26,994,485$ 27,139,690$ 145,205$ 0.5 Interfund Transfers In: Hotel/Motel Tax Fund 20,000 - (20,000) (100.00) Capital Projects Fund 243,000 - (243,000) (100.00) Revenue Bond Fund 712,604 - (712,604) (100.00) Impact Fee Fund 26,522 - (26,522) (100.00) Total Revenues 27,996,611$ 27,139,690$ (856,921)$ (3.1) In order to give an apples to apples comparison between Fiscal Year 2017 and 2018, we will use what we anticipated collecting and spending in 2017 as though we weren’t facing the delay in tax collections. 2 Transmittal Letter Other Taxes Property Taxes Licenses & Permits Fines & Forfeitures Charges for Services Inv estment Income Proceeds from Sale of Assets Intergovernmental Revenues Revenue Sources The salary and benefit budget is based upon approved positions and the associated benefit program costs. For Fiscal Year 2018, direct City costs for salaries/benefits is $13,936,932, with $10,086,690 appropriated for salaries and $3,850,242 for benefits, making benefit costs 27.6% of the total salaries/benefit budget. Recognizing the cost of employee retention is less than employee turnover, this budget includes a market adjustment of 3% for all personnel, a total cost of $247,522. This adjustment is prorated by the number of months each employee worked for the City during Fiscal Year 2017. Operating expenditures, excluding personnel costs, is proposed at $6,267,240 for Fiscal Year 2018. This is approximately 8.06%, or $549,494, lower than the previous year’s approved budget. The most significant difference between the two fiscal years is a $357,000 decrease in the cost of maintenance services for right-of-way mowing, right-of- way maintenance, and park mowing and litter pickup. Another notable variance is the $112,000 reduction in lease costs associated with the office space we vacated following the move to the newly constructed City Hall, and the right-sizing of the maintenance costs for the new building––initial estimates were higher than actual costs. The remaining $80,494 variance is attributable to several smaller adjustments throughout each department. The following table compares departmental appropriations within the General Fund: 3 Transmittal Letter FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Expenditures (by department): Mayor & Council 166,759$ 168,869$ 2,110$ 1.27 City Clerk 181,077 353,535 172,458 95.24 City Manager's Office 691,336 711,256 19,920 2.88 Finance 452,793 495,534 42,741 9.44 Information Technology 948,414 762,891 (185,523) (19.56) Human Resources 334,445 333,864 (581) (0.17) Communications 205,479 198,926 (6,553) (3.19) Community Outreach & Engagement 172,443 114,746 (57,697) (33.46) Municipal Court 298,347 419,476 121,129 40.60 Police 4,392,507 4,729,594 337,087 7.67 Fire 6,680,719 6,941,347 260,628 3.90 Public Works 2,427,495 2,171,742 (255,753) (10.54) Parks & Recreation 1,432,760 1,120,423 (312,337) (21.80) Community Development 952,840 1,059,627 106,787 11.21 Economic Development 179,869 192,011 12,142 6.75 Non-Departmental: General Administration 72,818 60,374 (12,444) (17.09) Legal 290,000 275,000 (15,000) (5.17) Risk Management 283,300 258,600 (24,700) (8.72) General Govt Buildings 474,354 197,970 (276,384) (58.27) Debt Service 852,512 851,712 (800) (0.09) Contingency 77,828 213,071 135,243 173.77 21,568,095$ 21,630,568$ 62,473$ 0.3 Interfund Transfers: Capital Projects Fund 5,915,968 4,667,790 (1,248,178) (21.10) Capital Grant Fund - 328,750 328,750 - Revenue Bond Fund - - - - Special Events Fund 10,550 17,450 6,900 65.40 Total Expenditures 27,494,613$ 26,644,558$ (850,055)$ (3.1) The next table compares expenditure appropriations by category within the General Fund: 4 Transmittal Letter FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Expenditures (by Category): Personnel Services: Salaries 9,836,510$ 10,086,690$ 250,180$ 2.54 Employee Benefits 3,622,530 3,850,242 227,712 6.29 subtotal 13,459,040$ 13,936,932$ 477,892$ 3.55 Maintenance and Operations: Professional Services 1,329,002$ 885,158$ (443,844)$ (33.40) Property Services 1,012,371 790,340 (222,031) (21.93) Other Purchased Services 2,336,399 3,175,453 839,054 35.91 Supplies 414,686 402,592 (12,094) (2.92) Utilities 572,356 624,630 52,274 9.13 Fuel 174,693 148,543 (26,150) (14.97) Capital Outlay 975,027 238,324 (736,703) (75.56) Miscellaneous 2,200 2,200 - - subtotal 6,816,734$ 6,267,240$ (549,494)$ (8.06) Debt Service: Bond (Bell Memorial Park)852,512$ 851,712$ (800)$ (0.09) Capital Lease (Fire Apparatus)361,981 361,613 (368) (0.10) subtotal 1,214,493$ 1,213,325$ (1,168)$ (0.10) Other Uses: Contingency 77,828$ 213,071$ 135,243$ 173.77 subtotal 77,828$ 213,071$ 135,243$ 173.77 Total Operating Expenditures 21,568,095$ 21,630,568$ 62,473$ 0.29 Interfund Transfer: Capital Projects Fund 5,915,968$ 4,667,790$ 3,452,372$ (21.10) Capital Grant Fund - 328,750 328,750 - Revenue Bond Fund - - - - Special Events Fund 10,550 17,450 6,900 65.40 subtotal 5,926,518$ 5,013,990$ 3,788,022$ (15.40) Total Expenditures 27,494,613$ 26,644,558$ 3,850,495$ (3.09) FISCAL YEAR 2018 BUDGET PRIORITIES In the summer of 2015, the City’s Mayor, Council and Executive Team came together to identify the goals, strategies and initiatives that will carry Milton through the next five years. This comprehensive road map was adopted as the 2016–2020 Strategic Plan for the City and provided the framework for the new initiatives requested in the Fiscal Year 2018 Budget. 5 Transmittal Letter Hire marketing consultant for Deerfield/Hwy 9 area to create a campaign around our vision for the area……………………………… $30,000 Startup funds for creating an incubator for new businesses……….. $50,000 Create an economic development incentives bank……………….. $50,000 Increase counselor staffing for Joyful Soles camp……….…………… $7,104 Replace public safety laptops that have exceeded their useful life with leased laptops through existing service provider…………. $24,526 Acquire performance management software to track strategic plan key performance measurements…………………………………. $50,000 Implement new software in Municipal Court to convert all processes to electronic platform (first year costs are at no cost to the city)……………………………………………………………………….. $0 Acquire new court recording solution to replace the system that was transferred to the new city hall..……………………………………. $3,180 Upgrade in-car computer system for police department………….. $43,034 Update LIDAR database…………………………………………………... $10,200 Expand GIS enterprise licensing………………………………………….. $41,000 Create public/private partnership to manage NPDES permit compliance program (offset by proposed appropriation for capital line item)…….………………………………………………………. $0 Create public/private partnership to manage the construction inspection program (partially offset by salary costs for retiring employee and proposed appropriation for capital line item)…… $51,961 Outsource the scanning of more than ten years of community development and public works documents………………………… $100,000 Combine part-time positions of the conservation project manager and the sustainability coordinator into one full-time position………………………………………………………………………… $18,276 Replace the roof at fire station 41 (Arnold Mill Rd)…………………… $90,000 6 Transmittal Letter Purchase an ATV outfitted with EMS trailer to assist the fire department with accessing citizens in need that are located in remote areas of our parks…………………………………………………. $20,000 Implement software and acquire hardware for permit tracking and electronic plan review to create greater efficiencies in community development department………………………………… $265,500 Landscape the roundabout located at Hopewell/Cogburn/Francis Rds………………………………………… $11,851 Create citizens government academy to foster higher level of citizen engagement and knowledge of government services….. $4,000 Aside from the new capital improvement requests, another $4,996,540 is proposed to be transferred to the Capital Projects Funds to support the ongoing capital projects identified in the Seven-Year Capital Improvement Plan. The City has adopted a conservative approach to budgeting and set a policy that requires a contingency of 1% of the total annual operating expenditure appropriation to be established each year. This allows for unexpected operational changes, legislative impacts, or other economic events affecting the City’s operations, which could not have been reasonably anticipated at the time the budget was prepared. For Fiscal Year 2018, a contingency of $213,071 has been appropriated. BUDGET POLICY We develop this budget according to financial best practices and generally accepted accounting principles All annual appropriations lapse at year-end except capital projects fund, which adopt project-length budgets. CLOSING It is our privilege to submit this draft of the Fiscal Year 2018 Budget to Milton’s Mayor, City Council and Citizens. This budget illustrates the City’s dedication to providing the highest level of services while maintaining sound fiscal policies. We would like to thank all of the contributors for their diligent efforts in developing a budget that addresses the major policy goals and priorities of the City Council, while protecting the financial health of the 7 Transmittal Letter City now and in the future. If in your review of this document you have any questions, please do not hesitate to contact us. Respectfully Submitted, Steven Krokoff Stacey R. Inglis City Manager Assistant City Manager/Treasurer 8 Transmittal Letter Department/Position Full-Time Positions Part-Time Positions Pay Grade Mayor & Council Mayor 1 Mayor Pro-Tem 1 Councilmember 5 Department Total 0 7 City Clerk City Clerk 1 36 City Clerk Administrative Assistant 1 28 Department Total 2 0 City Manager City Manager 1 43 Assistant City Manager 2 42 Executive Aide 1 30 Department Total 4 0 Community Development Director of Community Development 1 40 Architect 1 38 Principal Planner 2 35 Zoning Manager 1 35 Plan Review Manager 1 33 Zoning Technician 1 28 Code Enforcement Officer 1 28 Code Enforcement Supervisor 1 32 Permit Technician 1 Sustainability Coordinator 1 Conservation Project Manager 1 Department Total 9 3 Court Court Clerk 1 36 Court Administrative Assistant 1 1 28 Judge 1 Court Solicitor 1 Department Total 2 3 Economic Development Economic Development Manager 1 0 Department Total 1 0 Finance Finance Director 1 40 Procurement Manager 1 34 Payroll & Revenue Manager 1 34 Listing of Positions City of Milton Department/Position Full-Time Positions Part-Time Positions Pay Grade Listing of Positions City of Milton Revenue Specialist 1 26 Department Total 4 0 Fire Chief 1 40 Deputy Chief 2 36 Battallion Chief 4 F4 Assistant Fire Marshal 1 F3 Fire Captain 12 F3 Fire Apparatus Operator 15 F2 Firefighter 24 F1 Communty Safety & Logistics Officer 1 F2 EMS Trainer 1 F3 Administrative Assistant 1 28 Department Total 62 0 Human Resources Director of Human Resources 1 40 Records Clerk 1 24 Department Total 2 0 Information Technology IT Manager 1 38 Department Total 1 0 Parks Director of Parks and Recreation 1 40 Program Manager 1 34 Camp Supervisor (summer)2 Lead Counselor (summer)1 Camp Counselor I or II (summer)5 Department Total 2 8 Police Chief 1 40 Captain 3 P4 Lieutenant 4 P3 Sergeant 6 P2 Police Officer 25 P1 Accreditation Manager 1 30 Administrative Assistant 1 28 Records Clerk 1 24 Crime Analyst 1 26 School Crossing Guard 1 Department Total 43 1 Department/Position Full-Time Positions Part-Time Positions Pay Grade Listing of Positions City of Milton Communications Communications Manager 1 36 Department Total 1 0 Community Outreach Community Outreach Manager 1 34 Community Builder 1 Department Total 1 1 Public Works Transportation Engineer 1 36 Capital Projects Manager 1 34 Facilities Manager 1 34 Manager Public Works 1 36 Public Works Coordinator 1 30 GIS Manager 1 34 Citizen Responder 1 24 City Engineer 1 33 Environmental Engineer/Arborist 1 28 Construction Inspector 1 28 Equipment Operator 3 Department Total 10 3 Total 144 26 General Fund FY 2018 Budget 12 General Fund General Fund Summary FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget* FY 2018 Recommended Budget** $ Variance % Variance Revenues: Taxes 24,698,793$ 25,192,111$ 24,905,450$ 30,232,790$ 5,327,340$ 21.4 Licenses & Permits 911,175 784,946 858,685 548,950 (309,735) (36.1) Intergovernmental Revenues - 16,655 - 9,000 9,000 - Charges for Services 502,208 537,317 519,700 444,300 (75,400) (14.5) Fines & Forfeitures 565,331 508,130 560,000 475,000 (85,000) (15.2) Investment Income 30,220 45,333 30,420 61,000 30,580 100.5 Contributions & Donations 3,420 11,165 23,000 - (23,000) (100.0) Miscellaneous Revenue 102,233 121,786 82,230 54,200 (28,030) (34.1) Proceeds from Sale of Assets 30,416 5,313 15,000 15,000 - - 26,843,797$ 27,222,754$ 26,994,485$ 31,840,240$ 4,845,755$ 18.0 Interfund Transfers In: Hotel/Motel Tax Fund 20,000$ 19,218$ 20,000$ -$ (20,000)$ (100.0) Capital Projects Fund - - 243,000 - (243,000) (100.0) Revenue Bond Fund - 9,935,171 712,604 - (712,604) (100.0) Impact Fee Fund - 26,701 26,522 - (26,522) (100.0) Total Revenues 26,863,797$ 37,203,844$ 27,996,611$ 31,840,240$ 3,843,629$ 13.7 Expenditures: Mayor & Council 157,650$ 146,527$ 166,759$ 168,869$ 2,110$ 1.3 City Clerk 169,046 163,966 181,077 353,535 172,458 95.2 City Manager 652,158 687,710 691,336 711,256 19,920 2.9 General Administration 45,313 40,500 72,818 60,374 (12,444) (17.1) Finance 388,008 409,321 452,793 495,534 42,741 9.4 Legal 223,903 307,816 290,000 275,000 (15,000) (5.2) Information Technology 713,472 729,719 948,414 762,891 (185,523) (19.6) Human Resources 247,351 272,594 334,445 333,864 (581) (0.2) Risk Management 215,723 243,715 283,300 258,600 (24,700) (8.7) General Govt Buildings 385,455 386,420 474,354 197,970 (276,384) (58.3) Communications 344,653 276,877 205,479 198,926 (6,553) (3.2) Community Outreach & Engagement - - 172,443 114,746 (57,697) (33.5) Municipal Court 269,768 275,541 298,347 419,476 121,129 40.6 Police 3,686,436 3,915,311 4,392,507 4,729,594 337,087 7.7 Fire 5,343,279 5,693,645 6,680,719 6,941,347 260,628 3.9 Public Works 1,866,809 1,971,467 2,427,495 2,171,742 (255,753) (10.5) Parks & Recreation 839,510 1,118,753 1,432,760 1,120,423 (312,337) (21.8) Community Development 736,902 638,599 952,840 1,059,627 106,787 11.2 Economic Development 50,288 74,653 179,869 192,011 12,142 6.8 Debt Service 254,622 - 852,512 851,712 (800) (0.1) Contingency - - 77,828 213,071 135,243 173.8 M&O Initiatives - - - 495,132 495,132 - 16,590,346$ 17,353,132$ 21,568,095$ 22,125,700$ 557,605$ 2.6 Interfund Transfers Out: Capital Projects Fund 4,419,133 18,882,220 5,915,968 9,368,340 3,452,372 58.4 Capital Grant Fund 600,180 911,202 - 328,750 328,750 - Revenue Bond Fund 6,258,569 2,825,653 - - - - Special Events Fund - - 10,550 17,450 6,900 65.4 Total Expenditures 27,868,228$ 39,972,207$ 27,494,613$ 31,840,240$ 4,345,627$ 15.8 Total Revenues Over/(Under) Expenditures (1,004,431)$ (2,768,363)$ 501,998$ 0$ Beginning Fund Balance 10,798,746 9,794,315 7,025,953 7,527,951 Ending Fund Balance 9,794,315$ 7,025,953$ 7,527,951$ 7,527,951$ *The FY 2017 Amended Budget does not reflect the proposed amendments that will be presented to the council for consideration in September 2017. **The FY 2018 Recommended Budget includes a $4.69 million revenue projection for the late billing and collection of the 2017 property taxes and interfund transfers out to other funds of $4.69 million for the fiscal year 2017 planned transfers. FY 2018 Budget 13 General Fund Revenues FY 2018 Budget 14 General Fund General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Revenues REAL PROPERTY TAX - CURRENT YEAR 9,625,299 9,966,659 10,173,000 10,405,000 232,000 2.3 REAL PROPERTY TAX - PRIOR YEAR 390,184 319,254 300,000 5,268,000 4,968,000 1,656.0 PERSONAL PROPERTY TAX - CURRENT YEAR 1,401,646 1,140,239 982,000 907,000 (75,000) (7.6) PERSONAL PROPERTY TAX - PRIOR YEAR 5,131 4,672 5,000 95,000 90,000 1,800.0 REAL ESTATE TRANSFER TAX 111,211 105,114 115,000 84,000 (31,000) (27.0) FRANCHISE FEES 1,853,416 2,058,336 1,915,900 1,941,240 25,340 1.3 LOCAL OPTION SALES TAX 8,404,439 8,528,916 8,400,000 8,500,000 100,000 1.2 ALCOHOLIC BEVERAGE EXCISE 296,110 298,104 295,000 298,000 3,000 1.0 RENTAL VEHICLE EXCISE - - - - - - BUSINESS & OCCUPATION TAX 652,114 649,271 650,000 675,000 25,000 3.8 INSURANCE PREMIUM TAX 1,884,880 2,041,691 2,000,000 2,000,000 - - FINANCIAL INSTITUTIONS TAX 39,673 46,001 38,150 38,150 - - PENALTIES & INTEREST ON DELINQUENT TAXES 34,689 33,853 31,400 21,400 (10,000) (31.8) ALCOHOLIC BEVERAGE LICENSES 157,390 151,395 146,900 151,300 4,400 3.0 SOLICITATION PERMIT 390 1,170 585 1,000 415 70.9 ZONING & LAND USE PERMITS 11,300 6,950 10,000 4,000 (6,000) (60.0) LAND DISTURBANCE PERMITS 238,092 161,493 200,000 39,000 (161,000) (80.5) MODIFICATION 350 350 700 350 (350) (50.0) VARIANCE 8,450 4,850 6,500 5,000 (1,500) (23.1) SEASONAL & SPECIAL EVENTS 1,260 710 1,000 800 (200) (20.0) SIGN PERMITS 6,506 8,949 7,000 6,000 (1,000) (14.3) FILM & MEDIA PERMIT FEE - 1,200 - 1,000 1,000 - BUILDING PERMITS 476,626 438,913 480,000 335,000 (145,000) (30.2) NPDES FEES 7,872 4,898 4,000 3,000 (1,000) (25.0) TAXI & DRIVER PERMITTING FEES 300 - - - - - PENALTIES & INTEREST ON DELINQUENT LIC & PERMITS 2,640 4,068 2,000 2,500 500 25.0 FEDERAL GOVERNMENT GRANTS - 4,655 - - - - LOCAL GOVERNMENT GRANTS - 12,000 - - - - LOC GOVT SHARED REV/SCHOOL BUS STOP ARM VIOLAT - - - 9,000 9,000 - ADMINISTRATIVE FEES 221,266 192,118 220,000 170,000 (50,000) (22.7) PLANNING & DEVELOPMENT FEES 177,961 137,535 150,450 126,250 (24,200) (16.1) OPEN RECORDS FEES 684 696 500 700 200 40.0 FY 2018 Budget 15 General Fund General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Revenues OTHER CHARGES FOR SERVICES 20,346 12,800 13,750 10,500 (3,250) (23.6) SPECIAL POLICE SERVICES FEES 10,135 10,505 9,000 19,000 10,000 111.1 SPECIAL FIRE SERVICES FEES 9,203 12,026 7,900 8,900 1,000 12.7 MEDICAL REIMBURSEMENT (E911)- 423 - - - - OTHER PUBLIC SAFETY FEES 736 2,943 1,150 1,000 (150) (13.0) BACKGROUND CHECK FEES 15,810 14,900 14,000 5,000 (9,000) (64.3) ADMINISTRATIVE FEES/COBRA - - - - - - ACTIVITY FEES 45,736 153,070 102,650 102,650 - - EVENT ADMISSION FEES - - - - - - OTHER CHARGES FOR SERVICES 330 300 300 300 - - COURT FINES & FORFEITURES 565,331 508,130 560,000 475,000 (85,000) (15.2) INTEREST REVENUE 430 508 420 1,000 580 138.1 REALIZED GAIN OR LOSS 29,790 44,825 30,000 60,000 30,000 100.0 DONATION REVENUE 3,420 11,165 23,000 - (23,000) (100.0) RENTS & ROYALTIES 29,422 102,322 23,200 14,200 (9,000) (38.8) REIMBURSEMENT FOR DAMAGED PROPERTY 14,551 12,534 17,656 - (17,656) (100.0) OTHER MISC REVENUE 58,261 6,930 41,374 40,000 (1,374) (3.3) OPERATING TRANSFERS IN FROM OTHER FUNDS 20,000 9,981,090 1,002,126 - (1,002,126) (100.0) PROCEEDS OF SALE OF ASSETS 30,416 5,313 15,000 15,000 - - Total Revenues 26,863,797 37,203,844 27,996,611 31,840,240 3,843,629 13.7 FY 2018 Budget 16 General Fund Expenditures FY 2018 Budget 17 General Fund General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Mayor & Council SALARIES & WAGES 101,389 101,777 101,000 101,000 - - STIPEND 2,786 3,926 15,000 15,000 - - EMPLOYEE BENEFITS 6,027 5,881 5,919 5,829 (90) (1.5) PROFESSIONAL FEES 8,127 - 6,800 6,800 - - RENTAL EQUIPMENT & VEHICLES 165 621 - - - - POSTAGE - - - - - - ADVERTISING 1,315 1,487 1,500 1,500 - - PRINTING - 559 350 350 - - TRAVEL 8,358 5,512 11,790 12,840 1,050 8.9 DUES AND FEES 18,874 15,301 10,550 10,700 150 1.4 EDUCATION & TRAINING 9,130 6,330 11,050 11,050 - - GENERAL SUPPLIES 91 3,826 1,000 2,000 1,000 100.0 FOOD/MEALS 184 901 800 800 - - PROMOTIONAL ITEMS - - - - - - PAYMENT TO OTHERS / NON-RECURRING 1,206 407 1,000 1,000 - - Total Mayor & Council 157,650 146,527 166,759 168,869 2,110 1.3 City Clerk SALARIES & WAGES 108,585 108,266 122,294 124,408 2,114 1.7 EMPLOYEE BENEFITS 15,865 16,194 38,737 47,041 8,304 21.4 PROFESSIONAL FEES - - - 145,441 145,441 - COMMUNICATIONS 711 711 711 720 9 1.3 POSTAGE 44 74 100 100 - - ADVERTISING 1,674 1,046 1,200 2,500 1,300 108.3 PRINTING - - 200 200 - - TRAVEL - 471 960 1,500 540 56.3 DUES AND FEES 118 75 75 75 - - EDUCATION & TRAINING - 415 800 800 - - MAINTENANCE CONTRACTS 41,885 36,546 15,000 30,000 15,000 100.0 GENERAL SUPPLIES 165 169 1,000 750 (250) (25.0) Total City Clerk 169,046 163,966 181,077 353,535 172,458 95.2 FY 2018 Budget 18 General Fund General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance City Manager SALARIES & WAGES 492,372 475,408 510,573 523,202 12,629 2.5 CAR ALLOWANCE 7,228 2,686 - - - - EMPLOYEE BENEFITS 131,763 146,564 141,304 148,168 6,864 4.9 PROFESSIONAL FEES 5,421 27,415 8,000 3,000 (5,000) (62.5) RENTAL EQUIP & VEHICLES - 165 - - - - COMMUNICATIONS 2,430 2,530 3,060 3,528 468 15.3 POSTAGE 305 127 300 300 - - ADVERTISING - - - - - - PRINTING 44 509 192 500 308 160.4 TRAVEL 6,309 9,297 7,600 10,848 3,248 42.7 DUES AND FEES 7,649 13,108 11,607 6,785 (4,822) (41.5) EDUCATION & TRAINING 3,530 10,455 6,200 7,775 1,575 25.4 MAINTENANCE CONTRACTS 490 - - 4,900 4,900 - GENERAL SUPPLIES 352 733 1,000 750 (250) (25.0) FOOD/MEALS 1,387 1,324 1,500 1,500 - - BOOKS & PERIODICALS 107 - - - - - OTHER EQUIPMENT - - - - - - Total City Manager 652,158 687,710 691,336 711,256 19,920 2.9 General Administration PROFESSIONAL FEES - - 5,576 - (5,576) (100.0) VEHICLE REPAIRS & MAINTENANCE - - 1,500 - (1,500) (100.0) RENTAL LAND & BUILDINGS 1,830 1,796 1,740 2,016 276 15.9 POSTAGE 519 3,026 13,000 10,000 (3,000) (23.1) PRINTING - 35 300 - (300) (100.0) DUES AND FEES 330 415 410 950 540 131.7 MAINTENANCE CONTRACTS 4,931 5,218 5,868 4,608 (1,260) (21.5) GENERAL SUPPLIES 37,455 29,820 44,424 42,800 (1,624) (3.7) GASOLINE/DIESEL 247 30 - - - - FURNITURE & FIXTURES - 160 - - - - Total General Administration 45,313 40,500 72,818 60,374 (12,444) (17.1) FY 2018 Budget 19 General Fund General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Finance SALARIES & WAGES 233,406 236,182 246,198 257,178 10,980 4.5 EMPLOYEE BENEFITS 57,626 67,568 95,927 100,104 4,177 4.4 ADMINISTRATIVE FEES 40,522 46,597 50,000 30,000 (20,000) (40.0) PROFESSIONAL FEES 30,500 36,013 32,500 33,500 1,000 3.1 COMMUNICATIONS 710 711 720 720 - - POSTAGE 8,417 6,270 6,500 13,000 6,500 100.0 ADVERTISING 3,923 4,785 4,500 4,500 - - PRINTING 6,474 4,404 5,088 9,288 4,200 82.5 TRAVEL 197 1,134 1,645 2,540 895 54.4 DUES AND FEES 1,596 1,091 892 1,294 402 45.1 EDUCATION & TRAINING 2,281 1,012 2,778 4,778 2,000 72.0 MAINTENANCE CONTRACTS 184 368 2,245 35,720 33,475 1,491.1 GENERAL SUPPLIES 399 170 800 800 - - BOOKS AND PERIODICALS 287 - - 112 112 - FURNITURE & FIXTURES - 150 1,500 500 (1,000) (66.7) COMPUTER/SOFTWARE - - 1,500 1,500 - - OTHER EQUIPMENT 369 - - - - - PAYMENTS TO OTHERS/NON-RECURRING 1,118 2,865 - - - - Total Finance 388,008 409,321 452,793 495,534 42,741 9.4 Legal PROFESSIONAL FEES 223,903 307,816 290,000 275,000 (15,000) (5.2) Total Legal 223,903 307,816 290,000 275,000 (15,000) (5.2) Information Technology SALARIES & WAGES 87,352 91,284 92,504 96,066 3,562 3.9 EMPLOYEE BENEFITS 26,832 34,398 30,346 32,078 1,732 5.7 PROFESSIONAL FEES 1,669 175 7,678 2,000 (5,678) (74.0) COMMUNICATIONS 109,933 100,321 137,086 176,994 39,908 29.1 POSTAGE 180 - 247 250 3 1.2 PRINTING - - 50 50 - - TRAVEL 173 33 2,200 3,541 1,341 61.0 FY 2018 Budget 20 General Fund General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Information Technology (cont.) DUES AND FEES - 20 120 20 (100) (83.3) EDUCATION & TRAINING 1,081 40 2,800 1,050 (1,750) (62.5) MAINTENANCE CONTRACTS 440,342 449,763 558,822 407,942 (150,880) (27.0) GENERAL SUPPLIES 1,348 1,911 3,100 1,500 (1,600) (51.6) FOOD/MEALS - - - - - - CABLE/DIRECT TV - - - - - - COMPUTERS 41,156 36,595 76,272 25,200 (51,072) (67.0) OTHER EQUIPMENT 3,406 15,179 37,189 16,200 (20,989) (56.4) Total Information Technology 713,472 729,719 948,414 762,891 (185,523) (19.6) Human Resources SALARIES & WAGES 139,599 143,838 146,510 149,682 3,172 2.2 EMPLOYEE BENEFITS 46,730 41,222 54,200 54,145 (55) (0.1) ADMINISTRATIVE FEES 36,922 39,986 45,500 45,500 - - PROFESSIONAL FEES 11,322 24,762 17,209 16,134 (1,075) (6.2) RENTAL EQUIPMENT & VEHICLES - - - - - - COMMUNICATIONS 848 849 852 720 (132) (15.5) POSTAGE 43 4 100 100 - - ADVERTISING 3 458 425 425 - - PRINTING 63 - 100 100 - - TRAVEL 2,910 838 5,750 3,650 (2,100) (36.5) DUES AND FEES 671 1,079 1,169 1,169 - - EDUCATION & TRAINING 7,302 14,909 56,000 56,000 - - MAINTENANCE CONTRACTS - 180 140 140 - - GENERAL SUPPLIES 204 2,382 3,792 3,599 (193) (5.1) FOOD/MEALS 686 1,766 2,500 2,500 - - FURNITURE & FIXTURES 50 206 48 - (48) (100.0) OTHER EQUIPMENT - 115 150 - (150) (100.0) Total Human Resources 247,351 272,594 334,445 333,864 (581) (0.2) FY 2018 Budget 21 General Fund General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Risk Management INSURANCE 215,723 243,715 283,300 258,600 (24,700) (8.7) Total Risk Management 215,723 243,715 283,300 258,600 (24,700) (8.7) General Governmental Buildings PROFESSIONAL FEES - - 3,000 - (3,000) (100.0) CLEANING SERVICES - - - 37,240 37,240 - FACILITY REPAIR & MAINTENANCE 4,146 - 163,063 27,920 (135,143) (82.9) GROUNDS REPAIRS & MAINTENANCE - - - 54,480 54,480 - RENTAL LAND & BUILDINGS 375,230 386,420 308,291 - (308,291) (100.0) MAINTENANCE CONTRACTS - - - 1,720 1,720 - GENERAL SUPPLIES - - - - - - WATER/SEWAGE - - - 8,580 8,580 - NATURAL GAS - - - 2,210 2,210 - ELECTRICITY - - - 65,400 65,400 - CABLE/DIRECT TV - - - 420 420 - OTHER EQUIPMENT - - - - - - INTERGOVERNMENTAL 6,080 - - - - - Total General Governmental Buildings 385,455 386,420 474,354 197,970 (276,384) (58.3) Communications SALARIES & WAGES 197,244 140,896 70,000 73,363 3,363 4.8 EMPLOYEE BENEFITS 61,496 52,377 26,808 28,667 1,859 6.9 PROFESSIONAL FEES 49,779 57,520 75,660 75,660 - - COMMUNICATIONS 1,326 1,447 720 720 - - POSTAGE 896 45 350 350 - - ADVERTISING 2,752 4,545 9,000 6,000 (3,000) (33.3) PRINTING 11,125 2,737 10,000 2,200 (7,800) (78.0) TRAVEL 3,296 1,344 350 2,296 1,946 556.0 DUES AND FEES 705 496 - 740 740 - EDUCATION & TRAINING 4,127 520 - 1,030 1,030 - MAINTENANCE CONTRACTS 4,838 5,494 10,916 6,800 (4,116) (37.7) GENERAL SUPPLIES 907 1,178 300 300 - - FY 2018 Budget 22 General Fund General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Communications (cont.) FOOD/MEALS 66 39 - - - - UNIFORMS - 30 50 50 - - PROMOTIONAL ITEMS 4,689 3,531 - - - - FURNITURE & FIXTURES - - 500 - (500) (100.0) OTHER EQUIPMENT 1,408 4,676 825 750 (75) (9.1) Total Communications 344,653 276,877 205,479 198,926 (6,553) (3.2) Community Outreach & Engagement SALARIES & WAGES - - 92,029 78,604 (13,425) (14.6) EMPLOYEE BENEFITS - - 30,624 24,252 (6,372) (20.8) PROFESSIONAL FEES - - 1,000 1,000 - - COMMUNICATIONS - - 720 1,440 720 100.0 PRINTING - - 525 775 250 47.6 TRAVEL - - 770 - (770) (100.0) DUES AND FEES - - - - - - EDUCATION & TRAINING - - 400 - (400) (100.0) MAINTENANCE CONTRACTS - - - - - - GENERAL SUPPLIES - - 40,587 2,250 (38,337) (94.5) FOOD/MEALS - - 1,500 2,000 500 33.3 PROMOTIONAL ITEMS - - 4,000 4,000 - - FURNITURE & FIXTURES - - - - - - OTHER EQUIPMENT - - 288 425 137 47.6 Total Community Outreach & Engagement - - 172,443 114,746 (57,697) (33.5) Municipal Court SALARIES & WAGES 198,946 202,083 218,620 224,668 6,048 2.8 EMPLOYEE BENEFITS 43,048 46,029 50,045 52,090 PROFESSIONAL FEES 17,245 19,823 21,365 23,325 RENTAL LAND & BUILDINGS - - - 106,476 106,476 - COMMUNICATIONS 711 711 1,422 1,422 - - POSTAGE 648 119 700 1,000 300 42.9 PRINTING 600 1,786 800 800 - - FY 2018 Budget 23 General Fund General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Municipal Court (cont.) TRAVEL 4,109 2,059 3,300 3,300 DUES AND FEES 147 120 245 245 EDUCATION & TRAINING 1,050 1,050 1,150 1,150 MAINTENANCE CONTRACTS 330 - - - GENERAL SUPPLIES 264 898 300 800 500 166.7 BOOKS AND PERIODICALS - 312 150 150 - - UNIFORMS - - 250 250 - - FURNITURE & FIXTURES 2,670 550 - - - - HARDWARE - - - 2,800 2,800 - OTHER EQUIPMENT - - - 1,000 1,000 - Total Municipal Court 269,768 275,541 298,347 419,476 121,129 40.6 Police SALARIES & WAGES 2,203,873 2,303,284 2,472,213 2,592,433 120,220 4.9 EMPLOYEE BENEFITS 835,832 854,151 1,040,477 1,121,244 80,767 7.8 PROFESSIONAL FEES 36,298 28,723 64,601 54,214 (10,387) (16.1) EQUIPMENT REPAIR & MAINT 1,548 312 3,500 3,500 - - FACILITY REPAIR & MAINT 875 434 1,500 1,500 - - VEHICLE REPAIR & MAINT 49,294 79,953 87,507 80,000 (7,507) (8.6) RENTAL LAND & BUILDINGS 8,270 2,643 3,240 109,716 106,476 3,286.3 COMMUNICATIONS 33,317 35,467 40,000 40,000 - - POSTAGE 1,968 308 1,500 2,400 900 60.0 PRINTING 3,096 2,455 4,500 4,500 - - TRAVEL 13,922 30,399 40,431 40,431 - - DUES AND FEES 8,204 16,324 23,625 24,200 575 2.4 EDUCATION & TRAINING 19,662 30,795 46,050 46,050 - - CONTRACT LABOR - 9,991 - - - - MAINTENANCE CONTRACTS 116,141 115,040 303,259 380,636 77,377 25.5 GENERAL SUPPLIES 40,862 30,715 32,200 34,200 2,000 6.2 GASOLINE/DIESEL 133,675 105,493 114,987 90,000 (24,987) (21.7) FOOD/MEALS 1,318 1,236 2,250 2,250 - - BOOK & PERIODICALS/EDUCATION & REFERENCE 857 1,596 1,000 1,000 - - FY 2018 Budget 24 General Fund General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Police (cont.) UNIFORMS 51,134 50,563 52,870 53,820 950 1.8 FURNITURE & FIXTURES 2,735 3,138 2,000 2,000 - - OTHER EQUIPMENT 121,163 203,482 49,000 44,500 (4,500) (9.2) Total Police 3,686,436 3,915,311 4,392,507 4,729,594 337,087 7.7 Fire SALARIES & WAGES 3,497,024 3,621,381 4,000,819 4,114,836 114,017 2.8 EMPLOYEE BENEFITS 1,225,433 1,303,882 1,504,825 1,629,792 124,967 8.3 PROFESSIONAL FEES 39,685 42,372 44,613 47,109 2,496 5.6 GARBAGE PICKUP 7,489 8,921 10,008 10,320 312 3.1 EQUIPMENT REPAIR & MAINT 105,637 83,935 187,697 183,524 (4,173) (2.2) FACILITY REPAIR & MAINT 17,750 9,926 7,680 13,480 5,800 75.5 VEHICLE REPAIR & MAINTENANCE (37) - - - - - GROUNDS REPAIR & MAINT 363 34,222 30,000 20,268 (9,732) (32.4) RENTAL LAND & BUILDINGS 150,987 4,015 3,800 1,800 (2,000) (52.6) RENTAL EQUIP & VEHICLES - - - - - - COMMUNICATIONS 15,690 16,240 16,292 18,600 2,308 14.2 POSTAGE 418 155 1,000 500 (500) (50.0) PRINTING 461 320 800 800 - - TRAVEL 4,112 8,897 13,033 17,204 4,171 32.0 DUES AND FEES 5,535 5,825 12,162 10,612 (1,550) (12.7) EDUCATION & TRAINING 10,237 5,720 39,160 30,050 (9,110) (23.3) CONTRACT LABOR - - - - - - MAINTENANCE CONTRACTS 23,326 26,643 106,414 125,209 18,795 17.7 GENERAL SUPPLIES 45,523 37,730 43,893 46,460 2,567 5.8 WATER / SEWAGE 1,752 4,151 6,220 4,000 (2,220) (35.7) NATURAL GAS 11,990 11,547 14,496 13,200 (1,296) (8.9) ELECTRICITY 24,422 22,315 18,000 22,800 4,800 26.7 GASOLINE/DIESEL 29,848 28,278 42,000 42,000 - - FOOD/MEALS 633 594 800 800 - - BOOKS & PERIODICALS/TRAINING MATERIALS 1,947 1,274 9,640 5,600 (4,040) (41.9) FY 2018 Budget 25 General Fund General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Fire (cont.) CABLE 3,537 3,660 4,140 6,720 2,580 62.3 UNIFORMS 61,409 50,621 123,755 124,301 546 0.4 MACHINERY & EQUIPMENT / MACHINERY 824 49 700 - (700) (100.0) FURNITURE & FIXTURES 10,149 7,352 4,375 5,315 940 21.5 OTHER EQUIPMENT 45,338 132,054 72,316 84,334 12,018 16.6 STATION 43 CAPITAL LEASE PRINCIPAL - 152,767 305,038 320,010 14,972 4.9 STATION 43 CAPITAL LEASE INTEREST - 68,177 56,943 41,603 (15,340) (26.9) Total Fire 5,343,279 5,693,645 6,680,719 6,941,347 260,628 3.9 Public Works SALARIES & WAGES 591,831 681,201 815,997 744,191 (71,806) (8.8) EMPLOYEE BENEFITS 202,819 227,519 312,084 275,116 (36,968) (11.8) PROFESSIONAL FEES 12,031 34,704 102,500 7,500 (95,000) (92.7) DUMPSTER FEES - - - 12,225 12,225 - EQUIPMENT REPAIR & MAINTENANCE - - 3,150 3,150 - - VEHICLE REPAIR & MAINTENANCE 4,583 9,897 5,360 7,920 2,560 47.8 RENTAL EQUIPMENT & VEHICLES - - - - - - COMMUNICATIONS 3,674 4,591 7,160 7,020 (140) (2.0) POSTAGE 63 - 50 50 - - ADVERTISING - - - - - - OTHER PURCHASED SERVICES 9,164 2,612 9,934 7,500 (2,434) (24.5) PRINTING 164 487 200 200 - - TRAVEL 3,687 6,267 8,491 5,571 (2,920) (34.4) DUES AND FEES 859 1,683 3,871 2,554 (1,317) (34.0) EDUCATION & TRAINING 1,040 2,394 4,650 3,855 (795) (17.1) CONTRACT LABOR - - - 525,857 525,857 - MAINTENANCE CONTRACTS 327 61 - 52,840 52,840 - GENERAL SUPPLIES 119 846 3,000 38,500 35,500 1,183.3 ELECTRICITY 392,741 395,307 409,800 409,800 - - GASOLINE/DIESEL 2,467 6,241 14,206 12,543 (1,663) (11.7) FOOD/MEALS 359 68 400 400 - - UNIFORMS 1,430 1,929 4,775 2,150 (2,625) (55.0) FY 2018 Budget 26 General Fund General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Public Works (cont.) INFRASTRUCTURE 627,784 587,482 691,067 - (691,067) (100.0) OTHER EQUIPMENT 11,666 8,177 30,800 52,800 22,000 71.4 Total Public Works 1,866,809 1,971,467 2,427,495 2,171,742 (255,753) (10.5) Parks & Recreation SALARIES & WAGES 149,689 166,360 189,365 193,506 4,141 2.2 EMPLOYEE BENEFITS 43,963 55,781 59,689 62,277 2,588 4.3 PROFESSIONAL FEES 170,002 274,668 464,525 5,750 (458,775) (98.8) FACILITY REPAIR & MAINTENANCE 10,245 13,391 45,000 12,000 (33,000) (73.3) LIGHTING MAINTENANCE 302 497 500 1,000 500 100.0 VEHICLE REPAIR & MAINTENANCE - 1,520 1,785 2,105 320 17.9 GROUNDS REPAIR & MAINTENANCE 54,865 23,093 95,000 50,000 (45,000) (47.4) RENTAL LAND & BUILDINGS 18,104 26,006 38,000 32,000 (6,000) (15.8) RENTAL EQUIPMENT & VEHICLES 8,380 8,973 12,550 15,700 3,150 25.1 COMMUNICATIONS 1,363 1,270 1,476 1,440 (36) (2.4) POSTAGE 70 6 50 50 - - ADVERTISING 432 - - - - - PRINTING 48 65 300 300 - - TRAVEL 593 658 2,593 2,000 (593) (22.9) DUES AND FEES 644 2,343 3,900 6,300 2,400 61.5 EDUCATION & TRAINING 736 400 2,100 1,500 (600) (28.6) CONTRACT LABOR 4,350 4,940 5,200 268,100 262,900 5,055.8 MAINTENANCE CONTRACTS 326,458 438,246 366,507 351,850 (14,657) (4.0) OTHER PURCHASED SERVICE 3,118 1,625 2,520 4,095 1,575 62.5 GENERAL SUPPLIES 8,631 21,357 20,000 17,000 (3,000) (15.0) WATER / SEWAGE 30,424 34,168 70,000 55,000 (15,000) (21.4) NATURAL GAS 961 1,406 2,300 500 (1,800) (78.3) ELECTRICITY 4,994 31,232 47,400 36,000 (11,400) (24.1) GASOLINE/DIESEL 492 448 500 500 - - FOOD/MEALS 645 1,892 500 700 200 40.0 UNIFORMS - 272 - 250 250 - FURNITURE & FIXTURES - 120 1,000 500 (500) (50.0) FY 2018 Budget 27 General Fund General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Parks & Recreation (cont.) OTHER EQUIPMENT - 8,015 - - - - Total Parks & Recreation 839,510 1,118,753 1,432,760 1,120,423 (312,337) (21.8) Community Development SALARIES & WAGES 460,826 463,528 673,388 725,298 51,910 7.7 EMPLOYEE BENEFITS 137,217 125,896 208,926 239,993 31,067 14.9 PROFESSIONAL FEES 97,596 26,428 26,800 51,800 25,000 93.3 VEHICLE REPAIR & MAINTENANCE 5,090 314 1,500 2,000 500 33.3 COMMUNICATIONS 4,194 2,557 4,000 6,180 2,180 54.5 POSTAGE 2,542 716 300 300 - - ADVERTISING 6,047 4,989 5,000 5,000 - - PRINTING 1,636 3,472 4,800 4,300 (500) (10.4) TRAVEL 2,849 2,587 5,232 5,232 - - DUES AND FEES 1,767 1,543 2,045 2,575 530 25.9 EDUCATION & TRAINING 2,094 1,632 5,199 5,299 100 1.9 GENERAL SUPPLIES 6,979 1,899 8,550 4,450 (4,100) (48.0) GASOLINE/DIESEL 1,796 1,705 3,000 3,500 500 16.7 FOOD/MEALS 944 261 1,000 800 (200) (20.0) BOOKS & PERIODICALS 107 - 100 100 - - UNIFORMS 995 - 1,100 1,100 - - FURNITURE & FIXTURES (11) - 500 300 (200) (40.0) OTHER EQUIPMENT 3,042 47 200 200 - - PAYMENTS TO OTHERS 1,191 1,023 1,200 1,200 - - Total Community Development 736,902 638,599 952,840 1,059,627 106,787 11.2 Economic Development SALARIES & WAGES 35,135 36,616 70,000 73,255 3,255 4.7 EMPLOYEE BENEFITS 3,110 2,606 22,619 29,446 6,827 30.2 PROFESSIONAL FEES 6,250 20,200 61,675 61,425 (250) (0.4) COMMUNICATIONS 354 360 720 720 - - POSTAGE 39 32 200 - (200) (100.0) ADVERTISING - 1,650 - - - - FY 2018 Budget 28 General Fund General Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Economic Development (cont.) PRINTING 77 38 250 250 - - TRAVEL 3,195 3,200 6,665 12,300 5,635 84.5 DUES AND FEES 716 7,169 12,940 7,420 (5,520) (42.7) EDUCATION & TRAINING 253 1,904 3,000 5,395 2,395 79.8 GENERAL SUPPLIES - - 100 100 - - FOOD/MEALS 1,159 877 1,700 1,700 - - Total Economic Development 50,288 74,653 179,869 192,011 12,142 6.8 Debt Service BOND PRINCIPAL - - 592,000 608,000 16,000 2.7 CAPITAL LEASE PRINCIPAL 174,340 - - - - - BOND INTEREST - - 260,512 243,712 (16,800) (6.4) CAPITAL LEASE INTEREST 80,282 - - - - - Total Debt Service 254,622 - 852,512 851,712 (800) (0.1) Other Financing Uses CONTINGENCIES / UNALLOCATED - - 77,828 213,071 135,243 173.8 OPERATING TRANSFERS OUT 11,277,882 22,619,075 5,926,518 9,714,540 3,788,022 63.9 Total Other Financing Uses 11,277,882 22,619,075 6,004,346 9,927,611 3,923,265 65.3 FY 2018 Budget 29 General Fund Maintenance & Operating Initiatives FY 2018 Budget 30 M&O Initiatives Initiative City Manager Recommended Information Technology Leased Laptops 24,526 Performance Management Software 50,000 TOTAL INFORMATION TECHNOLOGY 74,526 Community Outreach & Engagement Citizens Government Academy 4,000 TOTAL COMMUNITY OUTREACH & ENGAGEMENT 4,000 Municipal Court eCourt Software - BIS Digital 3,180 TOTAL MUNICIPAL COURT 3,180 Police Department Vehicle Computer Upgrade 43,034 TOTAL POLICE DEPARTMENT 43,034 Public Works Updated LIDAR Data 10,200 GIS Enterprise Licensing 41,000 NPDES Permit Compliance - Construction Inspection Service 51,961 Landscaping for Hopewell/Francis/Cogburn Roundabout 11,851 TOTAL PUBLIC WORKS 115,012 Parks and Recreation Two Camp Counselors for Joyful Soles 7,104 TOTAL PARKS & RECREATION 7,104 Community Development Scanning of Archives 100,000 Combine Two Part-Time Positions to One Full-Time Position 18,276 TOTAL COMMUNITY DEVELOPMENT 118,276 Economic Development Deerfield Marketing Consultant 30,000 Incubator Partnership Funding 50,000 Incentives Bank 50,000 TOTAL ECONOMIC DEVELOPMENT 130,000 TOTAL M&O INITIATIVES 495,132 Maintenance & Operating Initiatives Summary FY 2018 FY 2018 Budget 31 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract 24,526 General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 24,526 Salary/Benefits - Maintenance & Operating 24,526 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 25,262 26,800 27,604 Decreases Operating Costs (25,000) (25,000) (25,000) Additional Revenues - - - Other - - - Total Operating Impact 262 1,800 2,604 - - 1,020 Notes: (25,000) Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Expanding support for the city's technology Brief Description of New Program/Service or Improvement of Existing Service Level: Replace the Police and Fire departments' laptop inventory with leased laptops provided by VC3. Laptops will be fully supported under VC3's existing Master Services Agreement. This initiative contemplates the replacement of 40 laptops. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Laptops will be monitored remotely for issues and updates to keep them in better operating condition, while providing for replacements under normal warranty conditions. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The cost for the leased laptops, along with the addiitonal support provided by VC3, will spread the cost of the laptops over the period of the lease. With the reduction of cost for the existing non-supported hardware, the overall costs should remain about the same. There is a 3% escalation in costs each year. 26,020 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology Leased Laptops for Public Safety Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2018 Budget 32 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract 25,000 General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software 25,000 Computer Hardware - Other Equipment - - - - - TOTAL 50,000 Salary/Benefits - Maintenance & Operating 50,000 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 25,000 25,000 25,000 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 25,000 25,000 25,000 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology Performance Management Software Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Streamline Processes Brief Description of New Program/Service or Improvement of Existing Service Level: We are researching ways to track our strategic plan and the corresponding performance measurements that show how we are doing on achieving the goals and objectives within the plan. Currently the process of collecting the data from each project manager, compiling it into a single spreadsheet and pushing out on our website is all labor intensive and inefficient. A solution that allows the project managers to input their own data that will then feed into an easy-to-understand dashboard and public portal would result in a better use of everyone's time and allow for more up-to-date information. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The system will be able to track frequency of use both internally and externally. We will hold the project managers accountable for reporting their metrics in a timely manner. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The implementation costs (one-time cost) can be anywhere from $10,000 to $25,000 and annual maintenance costs range from $5,000 to $25,000. 25,000 - - 25,000 Notes: FY 2018 Budget 33 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 1,500 Repairs & Maintenance - Communications - Advertising 250 Printing 500 Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies 500 Utilities - Gasoline/Diesel - Food/Meals 1,000 Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment 250 - - - - TOTAL 4,000 Salary/Benefits - Maintenance & Operating 4,000 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - - - - Notes: - Build Community Connections ACCOUNT DESCRIPTION BUDGET REQUEST Build a sense of pride in the community Brief Description of New Program/Service or Improvement of Existing Service Level: Weekly educational series for citizens to learn about each department of city government and meet staff. Graduates become Milton ambassadors &/or active volunteers in the community. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Number of participants involved, continued community involvement of graduates Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Professional fees, supplies, food, rental equipment, advertising, other equipment, printing - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Outreach & Engagement Citizens Government Academy Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2018 Budget 34 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware Other Equipment - - - - - TOTAL - Salary/Benefits - Maintenance & Operating - Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 11,375 11,375 11,375 Decreases Operating Costs (12,000) (12,000) (12,000) Additional Revenues - - - Other - - - Total Operating Impact (625) (625) (625) - - (622) Notes: (12,000) Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTMove toward a paperless court system (Court Dep't initiative) Brief Description of New Program/Service or Improvement of Existing Service Level: Implement new court management software to become paperless. This system will be hosted online, and replace the city's Courtware solution. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Per the Court Department's implemenation strategy, the eCourt software will streamline the court processes and allow for paperwork and signatures to be performed on digital devices. It will replace the current Courtware application the Court department currently uses. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The fixed cost for eCourt should more than offset the costs associated with Courtware. Courtware charges $3 per ticket, which averages a cost to the city of $1,000-$2,00 per month in fees. Also, thre will be no costs associated with the application for the first year due to a grant through the Administrative Office of the Courts (AOC) 11,378 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology eCourt System Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2018 Budget 35 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 330 Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract 850 General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software 2,000 Computer Hardware - Other Equipment - - - - - TOTAL 3,180 Salary/Benefits - Maintenance & Operating 3,180 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 850 850 850 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 850 850 850 - - 850 Notes: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTImplement new court management software Brief Description of New Program/Service or Improvement of Existing Service Level: BIS Digital is a court recording solution that will replace Granicus at 13000 Deerfield. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Court is legally required to record all court sessions and retain them for at least two years. This system provides the means to record and properly catalog these sessions. This provides a permanent solution, which the Court department currently no longer has. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The operating costs for this system are minimal, as shown below. 850 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology BIS Digital Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2018 Budget 36 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor 6,375 Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware 33,265 Other Equipment 3,394 - - - - TOTAL 43,034 Salary/Benefits - Maintenance & Operating 43,034 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Vehicle Computer Upgrade Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTRecognize future challenges or threats and plan for them today Brief Description of New Program/Service or Improvement of Existing Service Level: This initiative is an upgrade to the current computer hardware in police vehicles. This consists of moving the laptop to a more secure area in the rear of the vehicle. A small monitor and Bluetooth keyboard would be installed in the front passenger compartment. This would free up space in the passenger compartment and increase safety as these items would be more securly affixed to the vehicle. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Improved functionality, durability and safety of vehicle computer hardware Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). None - - - Notes: FY 2018 Budget 37 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 10,200 Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 10,200 Salary/Benefits - Maintenance & Operating 10,200 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - - - - Notes: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Internal GIS Implementation Brief Description of New Program/Service or Improvement of Existing Service Level: This is an update to the current LIDAR database and provides current 2-foot topographic data for the city. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This provides current data in the GIS system for utilization throughout the city Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This is a one time service based on all the north fulton cities particpating. - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Updated LIDAR Data Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2018 Budget 38 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract 35,000 General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software 6,000 Computer Hardware - Other Equipment - - - - - TOTAL 41,000 Salary/Benefits - Maintenance & Operating 41,000 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 35,000 35,000 35,000 Decreases Operating Costs (13,400) (13,400) (13,400) Additional Revenues - - - Other - - - Total Operating Impact 21,600 21,600 21,600 - - 21,600 Notes: The ELA does not include GeoEvent Server by default. However, GeoEvent Server is obtainable at a cheaper cost if the City has an ELA. GeoEvent Server by itself is $20,000, but a term license under an ELA would only be $6,000 per year. (13,400) Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTGIS Enterprise License Agreement and GeoEvent Server Brief Description of New Program/Service or Improvement of Existing Service Level: A small government enterprise license agreement (ELA) through ESRI would improve the City's GIS capabilities and overall acess to the software for City staff. In addition to providing unlimited licenses of the ArcGIS Desktop software for staff use, the agreement also includes licenses for several other software products that the City does not have access to, such as CityEngine and Insights for ArcGIS. The agreement also includes more ArcGIS Online named users and credits, ArcGIS Engine and extensions, ArcGIS Runtime and extensions, ArcGIS Enterprise extensions, and additional desktop extensions. With the ELA, the City has the option to purchase GeoEvent Server, a real time mapping and analytics platform, for a reduced annual cost. GeoEvent Server enables real-time event- based data streams to be integrated as data sources in the GIS, such as traffic data, public safety data, and social media data. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This licensing agreement will open availability of GIS software to all City staff, as well as provide new software and capabilities for staff use. It will also streamline GIS licensing and maintenance costs into one yearly amount. GeoEvent Server will greatly enhance decision making and real time monitoring of City assets and events. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This new ELA licensing will replace the current licensing and maintenance costs for GIS software that the City pays. The licensing costs are also based off of the City's total population, therefore if the City's population increases over 50,000 the costs for this agreement may increase. The cost for GeoEvent Server is in addition to the ELA. 35,000 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works GIS Enterprise Licensing Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2018 Budget 39 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 68,640 Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor 5,000 Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - Credit from Capital Projects funding (73,640) - - - TOTAL - Salary/Benefits - Maintenance & Operating - Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 75,699 80,005 82,255 Decreases Operating Costs - - - Additional Revenues - - - Other (50,000) (50,000) (50,000) Total Operating Impact 25,699 30,005 32,255 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works NPDES Permit Compliance Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST NPDES Permit Compliance Brief Description of New Program/Service or Improvement of Existing Service Level: This provides for a public-private partnership to manage the city's NPDES permit compliance program. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Performance will be measured by the standards established in the city's NPDES permit and guaged by state approval of the NPDES report submitted at the end of the year. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This is based on an annual contract awarded through the competitive proposal process for professional services. This will utilize funding currently allocated under the NPDES capital line item to offset the costs. 77,820 - (50,000) 27,820 Notes: FY 2018 Budget 40 M&O Initiatives Strategy: Strategic Action Item: Salary (53,795) Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor 150,800 Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - Credit from Capital Projects Fund (Construction Inspectors) (45,044) - - - TOTAL 51,961 Salary/Benefits (53,795) Maintenance & Operating 105,756 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 155,324 164,783 169,727 Decreases Operating Costs (80,350) (83,596) (85,268) Additional Revenues - - - Other (46,395) (49,221) (50,698) Total Operating Impact 28,579 31,966 33,761 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Construction Inspection Services Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Brief Description of New Program/Service or Improvement of Existing Service Level: This provides for a public-private partnership to operate the city's construction inspection program. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The city requires construction inspection services for a variety of functions including land disturbance permit, capital construction, operational construction and right of way permits. This function will allow for 1.5 FTE's plus vehicles and equipment to perform a variety of inspection services and allow for the most qualified inspectors depending on the need at the time. It will allow the city to also vary the work force to some degree as either permit volumes or construction projects fluctuate. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This is based on an annual contract awarded through the competitive proposal process for construction adminstrative services. This will utilize funding currently allocated under the Construction Inspection capital line item to offset the costs. Strategic, Efficient & Engaged Government Improve LDP Inspection Process ACCOUNT DESCRIPTION BUDGET REQUEST Notes: 159,984 30,239 (47,787) - (81,957) FY 2018 Budget 41 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance 25,000 Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - Credit from Capital Projects Fund (13,149) - - - TOTAL 11,851 Salary/Benefits - Maintenance & Operating 11,851 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Landscaping for Hopewell-Francis-Cogburn Roundabout Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Preserve What Makes Milton Unique ACCOUNT DESCRIPTION BUDGET REQUESTManage, maintain and improve mobility in Milton Brief Description of New Program/Service or Improvement of Existing Service Level: This provides for improved landscaping for the center island of the Hopewell-Francis- Cogburn Roundabout What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The intial lanscaping was destroyed by vehicles running through the center island. Since the opening of the roundabout a number of modifications were made to minimize the potential of vehicles entering the center island. Those modifications seem to have been successful and this initiatie would provide the necessary landscaping to improve the aesthetics of the center island. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). $13,149 is left in the capital construction account for this intersection to offset a portion of these costs. - - - - Notes: FY 2018 Budget 42 M&O Initiatives Strategy: Strategic Action Item: Salary 7,104 Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 7,104 Salary/Benefits 7,104 Maintenance & Operating - Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 7,104 7,104 7,104 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 7,104 7,104 7,104 - - 7,104 Notes: - Park & Recreation Enrichment ACCOUNT DESCRIPTION BUDGET REQUEST Research New Program Offerings Brief Description of New Program/Service or Improvement of Existing Service Level: Camp Joyful Soles for the 5th straight year set a record high registration in 2017. We sold out 6 of 7 weeks this year. The camp is successful but the camp does not pay for itself due to the price being dramatically below the market price for an all day camp for special needs teenagers. This initiative requests an increase in the staffing by two positions over the planned 2017 staffing. We wish to add a 6th and 7th Camp Counselor. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The single best measure is the growth of the camp itself. The combination of word of mouth advertising from satisfied parents and campers, along with the social media push has resulted in a near sell out of the camp. We six Counselor's in Training as unpaid volunteers to help this year, but with the primary responsibility being on the individual counselor, we have seen this year that the 5 to 1 ratio of counselor to camper needs to be improved. In order to provide the highest quality experience for all campers, we need to break them into smaller groups, thus requiring additional counselors. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Currently, a Counselor 1 position is paid $10.00/hour. A Counselor 2 position is paid $12.00/hour. I am proposing to list the two positions as Counselor 2 for budget purposes. Given that camp has 296 hours per person, the cost at $12.00/hour for two additional counselors comes to $7,104.00 7,104 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Parks & Recreation Increase of Temporary Staffing for Camp Joyful Soles Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2018 Budget 43 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 100,000 Repairs & Maintenance - Communications - Advertising Printing Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies Utilities - Gasoline/Diesel - Food/Meals Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software Computer Hardware Other Equipment - - - - TOTAL 100,000 Salary/Benefits - Maintenance & Operating 100,000 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - $85,000 - $100,000 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Scanning of Archive Documents Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Strategic Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Scanning of Archived Documents Brief Description of New Program/Service or Improvement of Existing Service Level: Provide for a scanning initiative of all of Community Development's files. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Will provide internal, electronic accessibilityto all files/documents that are required to be retained. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). No additional impact. - - - - Notes: FY 2018 Budget 44 M&O Initiatives Strategy: Strategic Action Item: Salary 57,000 Benefits 26,090 Professional Fees - Repairs & Maintenance - Communications - Advertising Printing Travel - Dues & Fees - Education & Training Contract Labor - Maintenance Contract - General Supplies Utilities - Gasoline/Diesel - Food/Meals Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - Current Budgeted Amount (64,814) - - - TOTAL 18,276 Salary/Benefits 83,090 Maintenance & Operating (64,814) Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Combine Two Part-Time Positions to One Full-Time Position Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTCombine Conservation Project Manager and Sustainability Coordinator Brief Description of New Program/Service or Improvement of Existing Service Level: The Comm Dev department currently has two part-time positions with the conservation project manager and the sustainability coordinator. Each position works 20 hours a week in a job sharing situation. With Kathy Johnson leaving, this porposes to combine the two positions into one full-time position with benefits. Current budgeted salary is $64,814 for both positions combined. New posittion will be a grade 33. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Adds new position to city and would be subject to any increase in salaries or benefits. - - - - Notes: FY 2018 Budget 45 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 30,000 Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 30,000 Salary/Benefits - Maintenance & Operating 30,000 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - - - - Notes: - Economic Development ACCOUNT DESCRIPTION BUDGET REQUESTMaximize available commercial capacity in appropriately defined areas Brief Description of New Program/Service or Improvement of Existing Service Level: There has been much talk about marketing Deerfield/Hwy 9 for healthcare IT. A marketing consultant that could come in a create a campaign around our vision would be an important tool for the economic development to use as we seek to develop Deerfield/Hwy 9 and utilities the space to it's max zoned potential. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). New and retained square footage of office space. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Economic Development Marketing Consultant for Deerfield/Hwy 9 Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2018 Budget 46 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 50,000 Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 50,000 Salary/Benefits - Maintenance & Operating 50,000 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - - - - Notes: - Economic Development ACCOUNT DESCRIPTION BUDGET REQUESTDevelop a working spirit with our business community to foster a reputation for being a great place to do business Brief Description of New Program/Service or Improvement of Existing Service Level: As we attempt to move forward with the Incubator in Milton, a financial contribution by the City of Milton would solidify the partnership and give the project the needed funds to move forward - secure a lease, purchase minimal furniture and technology. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). While occupancy should never be a deliverable of an Incubator, the number of people that we engage can be measured. The number of applicants, the number of people in the community that are engaged as either a board member of mentor, the number of events held, and the amount of press that we get. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Economic Development Incubator Contribution for Start-Up Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2018 Budget 47 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising 50,000 Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 50,000 Salary/Benefits - Maintenance & Operating 50,000 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - - - - Notes: - Economic Development ACCOUNT DESCRIPTION BUDGET REQUESTMaximize available commercial capacity in appropriately defined areas Brief Description of New Program/Service or Improvement of Existing Service Level: As Milton grows the Deerfield/Hwy 9 corridor to it's max zoned potential, there will be times that it is appropriate to offer an incentive in order to secure a large tenant - either a relocation or an expansion. It would be a shame to lose a 250,000 square foot building with 1,000+ jobs because we do not offer competitive incentives. A proposed list of incentives has been vetted by the economic development department and tentatively approved by legal. In order to offer certain incentives like waiving impact fees, the City has to place what is waived in the appropriate fund. Therefore, in order to prepare for growth and opportunities, we would like to start a "bank" to be able to confidently offer incentives in the future. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Number of new jobs and new square feet in Milton related to incentives offered. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). We would like this be an annual contribution to the "bank" in order to build up the reserves. - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Economic Development Incentives Bank Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2018 Budget 48 M&O Initiatives Special Revenue Funds FY 2018 Budget 49 Special Revenue Funds Special Events Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Revenues EARTH DAY VENDOR FEE 400 170 305 - (305) (100.0) FARMER'S MARKET VENDOR FEE 140 - - - - - INTEREST REVENUE 22 11 - - - - CRABAPPLE FEST SPONSOR 6,500 7,000 8,000 15,000 7,000 87.5 EARTH DAY SPONSOR 2,000 2,250 2,550 1,000 (1,550) (60.8) SUMMER EVENT SPONSOR - - - 5,000 5,000 - MAYOR'S RUN SPONSOR 1,000 2,000 1,000 1,000 - - LITERARY FESTIVAL SPONSOR - - - 500 500 - DONATIONS/MGG 1,610 310 - - - - HOLIDAY CARD SALES - - - 2,000 2,000 - OTHER MISC REVENUE / MAYOR'S RUN REG. FEE 675 375 - - - - OPERATING TRANSFER IN FROM GENERAL FUND - - 10,550 17,450 6,900 65.4 HOTEL/MOTEL TAX FUND 52,020 47,000 47,000 73,000 26,000 55.3 Total Revenues 64,367 59,116 69,405 114,950 45,545 65.6 Artisan Farmer's Market PROF FEES/ARTISAN FARMER'S MARKET 1,720 - - - - - ADVERTISING/ARTISAN FARMER'S MARKET 1,400 - - - - - GENERAL SUPPLIES/ARTISAN FARMER'S MARKET 492 - - - - - Total Artisan Farmer's Market 3,612 - - - - - Carvin' in Crabapple PROF FEES/CARVIN' IN CRABAPPLE - - - 1,500 1,500 - ADVERTISING/CARVIN' IN CRABAPPLE - - - 400 400 - PRINTING/CARVIN' IN CRABAPPLE - - - 600 600 - GENERAL SUPPLIES/CARVIN' IN CRABAPPLE - - - 1,200 1,200 - FOOD/MEALS/CARVIN' IN CRABAPPLE - - - 800 800 - OTHER EQUIP/CARVIN' IN CRABAPPLE - - - 500 500 - Total Carvin' in Crabapple - - - 5,000 5,000 - FY 2018 Budget 50 Special Events Fund Special Events Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Christmas in Crabapple PROF FEES/CHRISTMAS IN CRABAPPLE 300 735 1,340 1,400 60 4.5 RENTAL EQUIP & VEHICLES/CHRISTMAS IN CRAB 1,349 772 510 375 (135) (26.5) ADVERTISING/CHRISTMAS IN CRABAPPLE 26 - 350 450 100 28.6 PRINTING/CHRISTMAS IN CRABAPPLE - - - 120 120 - GENERAL SUPPLIES/CHRISTMAS IN CRABAPPLE 642 311 250 250 - - FOOD/MEALS/CHRISTMAS IN CRABAPPLE - - - 1,000 1,000 - Total Christmas in Crabapple 2,317 1,819 2,450 3,595 1,145 46.7 Crabapple Fest PROF FEES/CRABAPPLE FEST 12,600 10,773 5,780 2,095 (3,685) (63.8) RENTAL EQUIP & VEHICLES/CRABAPPLE FEST 7,011 268 5,090 14,650 9,560 187.8 ADVERTISING/CRABAPPLE FEST 3,470 2,384 2,760 3,000 240 8.7 PRINTING/CRABAPPLE FEST 6,398 3,823 1,700 3,013 1,313 77.2 GENERAL SUPPLIES/CRABAPPLE FEST 3,028 437 750 750 - - FOOD/MEALS/CRABAPPLE FEST 386 1,103 1,000 1,000 - - Total Crabapple Fest 32,893 18,788 17,080 24,508 7,428 43.5 Earth Day PROF FEES/EARTH DAY 2,402 5,964 3,500 1,700 (1,800) (51.4) RENTAL EQUIP & VEHICLES/EARTH DAY 2,780 1,296 4,100 500 (3,600) (87.8) ADVERTISING/EARTH DAY 798 350 350 450 100 28.6 PRINTING/EARTH DAY 374 193 100 150 50 50.0 GENERAL SUPPLIES/EARTH DAY 461 234 400 1,050 650 162.5 FOOD/MEALS/EARTH DAY 64 230 250 250 - - Total Earth Day 6,880 8,267 8,700 4,100 (4,600) (52.9) FY 2018 Budget 51 Special Events Fund Special Events Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Hometown Jubilee PROF FEES/HOMETOWN JUBILEE 1,200 2,608 1,700 1,700 - - RENTAL EQUIP & VEHICLES/HOMETOWN JUBILEE 1,583 - 500 1,200 700 140.0 ADVERTISING/HOMETOWN JUBILEE 624 1,801 1,650 1,200 (450) (27.3) PRINTING/HOMETOWN JUBILEE 787 126 450 600 150 33.3 GENERAL SUPPLIES/HOMETOWN JUBILEE - 969 800 1,800 1,000 125.0 FOOD/MEALS/HOMETOWN JUBILEE 34 86 300 500 200 66.7 Total Hometown Jubilee 4,227 5,591 5,400 7,000 1,600 29.6 Literary Festival PROF FEES/LITERARY FESTIVAL - 450 2,320 1,250 (1,070) (46.1) RENTAL EQUIP & VEHICLES/LITERARY FESTIVAL - 1,092 - 500 500 - ADVERTISING/LITERARY FESTIVAL - 189 889 800 (89) (10.0) PRINTING/LITERARY FESTIVAL - 330 2,578 2,675 97 3.8 GENERAL SUPPLIES/LITERARY FESTIVAL - 181 94 300 206 219.1 FOOD/MEALS/LITERARY FESTIVAL - 1,630 337 1,800 1,463 434.1 Total Literary Festival - 3,871 6,218 7,325 1,107 17.8 Mayor's Run PROF FEES/MAYOR'S RUN 367 367 - - - - RENTAL EQUIP & VEHICLES/MAYOR'S RUN - - - 400 400 - ADVERTISING/MAYOR'S RUN 624 1,276 385 450 65 16.9 PRINTING/MAYOR'S RUN 301 224 247 500 253 102.4 GENERAL SUPPLIES/MAYOR'S RUN - - 200 200 - - Total Mayor's Run 1,292 1,867 832 1,550 718 86.3 Memorial Day PROF FEES/MEMORIAL DAY 1,380 1,450 1,700 2,950 1,250 73.5 RENTAL EQUIP & VEHICLES/MEMORIAL DAY 3,401 3,401 3,200 2,500 (700) (21.9) ADVERTISING/MEMORIAL DAY 3,681 1,450 2,200 1,550 (650) (29.5) PRINTING/MEMORIAL DAY 866 1,023 450 1,750 1,300 288.9 GENERAL SUPPLIES/MEMORIAL DAY 63 180 250 250 - - FOOD/MEALS/MEMORIAL DAY 376 366 400 400 - - Total Memorial Day 9,767 7,871 8,200 9,400 1,200 14.6 FY 2018 Budget 52 Special Events Fund Special Events Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Other Events PROF FEES/OTHER EVENTS 567 2,930 925 600 (325) (35.1) RENTAL EQUIP & VEHICLES/OTHER EVENTS - - 250 800 550 220.0 PRINTING/OTHER EVENTS 47 96 830 950 120 14.5 GENERAL SUPPLIES/OTHER EVENTS 854 1,213 758 750 (8) (1.1) FOOD/MEALS/OTHER EVENTS - 86 417 400 (17) (4.1) Total Other Events 1,468 4,324 3,180 3,500 320 10.1 Pancake Breakfast with Santa PROF FEES/PANCAKE BREAKFAST WITH SANTA - 350 280 400 120 42.9 RENTAL EQUIP & VEHICLES/PANCAKE BREAKFAS - 733 885 1,000 115 13.0 ADVERTISING/PANCAKE BREAKFAST WITH SANTA - - - 100 100 - PRINTING/PANCAKE BREAKFAST WITH SANTA - - - 100 100 - GENERAL SUPPLIES/PANCAKE BREAKFAST WITH S - 443 280 700 420 150.0 FOOD/MEALS/PANCAKE BREAKFAST WITH SANTA - 1,081 900 1,000 100 11.1 OTHER EQUIP/PANCAKE BREAKFAST WITH SANTA - 370 - - - - Total Pancake Breakfast with Santa - 2,978 2,345 3,300 955 40.7 Spring Events PROF FEES/SPRING EVENTS - - 800 800 - - RENTAL EQUIP & VEHICLES/SPRING EVENTS - - 400 400 - - PRINTING/SPRING EVENTS - - 60 60 - - GENERAL SUPPLIES/SPRING EVENTS - - 1,300 1,300 - - Total Spring Events - - 2,560 2,560 - - Summer Series PROF FEES/SUMMER SERIES 4,213 3,368 4,500 8,700 4,200 93.3 RENTAL EQUIP & VEHICLES/SUMMER SERIES 804 536 1,200 4,300 3,100 258.3 ADVERTISING/SUMMER SERIES 25 1,050 1,100 800 (300) (27.3) PRINTING/SUMMER SERIES - 576 - 900 900 - GENERAL SUPPLIES/SUMMER SERIES - - 500 500 - - FOOD/MEALS/SUMMER SERIES 41 - 250 500 250 100.0 OTHER EQUIP/SUMMER SERIES - - - 750 750 - Total Summer Series 5,082 5,530 7,550 16,450 8,900 117.9 FY 2018 Budget 53 Special Events Fund Special Events Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Tree Lighting PROF FEES/TREE LIGHTING 200 200 - 150 150 - RENTAL EQUIP & VEHICLES/TREE LIGHTING 2,253 5,415 5,420 6,500 1,080 19.9 ADVERTISING/TREE LIGHTING - - 830 350 (480) (57.8) PRINTING/TREE LIGHTING 894 695 - 850 850 - GENERAL SUPPLIES/TREE LIGHTING 2,073 591 500 500 - - FOOD/MEALS/TREE LIGHTING - - 150 - (150) (100.0) OTHER EQUIP/TREE LIGHTING - - - 5,000 5,000 - Total Tree Lighting 5,420 6,901 6,900 13,350 6,450 93.5 Veteran's Day PROF FEES/VETERAN'S DAY 400 - - 500 500 - RENTAL EQUIP & VEHICLES/VETERAN'S DAY - - - 500 500 - ADVERTISING/VETERAN'S DAY 1,294 1,050 700 700 - - GENERAL SUPPLIES/VETERAN'S DAY 248 10 650 650 - - FOOD/MEALS/VETERAN'S DAY - - 300 1,500 1,200 400.0 Total Veteran's Day 1,942 1,060 1,650 3,850 2,200 133.3 Volunteer Appreciation ADVERTISING/VOLUNTEER APPRECIATION - - - 350 350 - RENTAL EQUIP & VEHICLES/VOLUNTEER APPREC 288 - - - - - PRINTING/VOLUNTEER APPRECIATION - - - 250 250 - GENERAL SUPPLIES/VOLUNTEER APPRECIATION 436 - - 1,500 1,500 - FOOD/MEALS/VOLUNTEER APPRECIATION 1,320 - 2,000 2,000 - - Total Volunteer Appreciation 2,043 - 2,000 4,100 2,100 105.0 Total Expenditures 76,943 68,866 75,065 109,588 34,523 46.0 Total Revenues Over/(Under) Expenditures (12,576) (9,750) (5,660) 5,362 Beginning Fund Balance 43,287 30,712 20,961 15,301 Ending Fund Balance 30,712 20,961 15,301 20,663 FY 2018 Budget 54 Special Events Fund E911 Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Revenues PUBLIC SAFETY / E-911 CHARGES 912,707 935,499 890,000 930,000 40,000 4.5 INTEREST REVENUE 283 107 - - - - Total Revenues 912,990 935,605 890,000 930,000 40,000 4.5 Expenditures PUBLIC SAFETY COMMUNICATIONS - 43,626 - - - - COMMUNICATIONS 16,835 19,197 - - - - MAINTENANCE CONTRACTS 912,707 935,499 890,000 930,000 40,000 4.5 OPERATING TRANSFER OUT TO CAPITAL PROJECTS FUND 400,000 - - - - - Total Expenditures 1,329,542 998,321 890,000 930,000 40,000 4.5 Total Revenues Over/(Under) Expenditures (416,552) (62,716) - - Beginning Fund Balance 479,271 62,719 3 3 Ending Fund Balance 62,719 3 3 3 FY 2018 Budget 55 E911 Fund Hotel/Motel Tax Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Revenues HOTEL/MOTEL TAX 72,020 66,218 67,000 73,000 6,000 9.0 Total Revenues 72,020 66,218 67,000 73,000 6,000 9.0 Expenditures OP TRF OUT/TO GENERAL FUND 20,000 19,218 20,000 - (20,000) (100.0) OP TRF OUT/TO SPECIAL EVENTS FUND 52,020 47,000 47,000 73,000 26,000 55.3 Total Expenditures 72,020 66,218 67,000 73,000 6,000 9.0 Total Revenues Over/(Under) Expenditures - - - - Beginning Fund Balance - - - - Ending Fund Balance - - - - FY 2018 Budget 56 Hotel/Motel Tax Fund Capital Improvement Program FY 2018 Budget 57 Capital Improvement Program Capital Projects Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Revenues INFRASTRUCTURE MAINT FEES 95,529 110,713 95,000 105,000 10,000 10.53 PENALTIES AND INTEREST / OTHER 844 - - - - - INFRASTRUCTURE MAINT PENALTY & INTEREST - 1,397 - - - - SIDEWALK REPLACEMENT 82,429 10,488 - - - - SPECIAL ASSMT/CAP IMPR/TRAFFIC CALMING 1,329 - - - - - OTHER / TREE RECOMPENSE 147,000 94,000 17,000 - (17,000) (100.00) UTILITIES / LANDFILL USE FEES 152,410 106,274 140,000 130,000 (10,000) (7.14) INTEREST REVENUE 409 835 - - - - DONATION REVENUE/PARKS & RECREATION 100,000 - - - - - CELL TOWER LEASE - - 77,412 77,400 (12) (0.02) INSURANCE PROCEEDS 10,225 - - - - - INSURANCE PROCEEDS/PARKS AND RECREATION - 14,399 - - - - OTHER/OTHER MISC REVENUE 4,921 - - - - - ATLANTA HIDTA STIPEND - 6,000 3,000 - (3,000) (100.00) GENERAL FUND 4,419,133 18,882,220 5,915,968 9,368,340 3,452,372 58.36 CAPITAL GRANT FUND - 48,666 100,000 - (100,000) (100.00) E-911 FUND 400,000 - - - - - IMPACT FEE FUND/LAW ENFORCEMENT - 15,750 15,557 - (15,557) (100.00) IMPACT FEE FUND/FIRE - 90,252 89,145 - (89,145) (100.00) IMPACT FEE FUND/ROAD - 112,632 111,251 - (111,251) (100.00) IMPACT FEE FUND/PARK - 671,394 668,123 - (668,123) (100.00) PROCEEDS OF SALE OF ASSETS - - - - - - Total Revenues 5,414,229 20,165,019 7,232,456 9,680,740 2,448,284 33.85 Expenditures PROF FEES/GREEN SPACE BOND INITIATIVE - 2,480 197,520 (72,000) (269,520) (136.45) LAND CONSERVATION 375,158 1,000 809,069 77,400 (731,669) (90.43) VEHICLE/REPLACEMENT RESERVE 19,414 - 13,762 14,000 238 1.73 COMPUTER / SOFTWARE 15,654 - - - - - SOFTWARE - - 200,000 - (200,000) (100.00) HARDWARE - - 18,600 - (18,600) (100.00) CITY HALL CONSTRUCTION - 6,575,677 5,051,494 - (5,051,494) (100.00) SR9 COURT/FIRE/POLICE COMPLEX - - 800,000 1,594,336 794,336 99.29 BUILDINGS/FACILITY RENOVATIONS - 1,700 - - - - FY 2018 Budget 58 Capital Projects Fund Capital Projects Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Expenditures CONTRACTED/PUBLIC SAFETY COMMUNICATIONS 1,654,794 23,208 269,865 - (269,865) (100.00) BUILDINGS/POLICE/FIRE/COURT FACILITY - - - - - - VEHICLES / REPLACEMENT RESERVE 242,020 144,055 211,474 150,000 (61,474) (29.07) AUTOMATED LICENSE PLATE READERS - 20,000 - - - - STATION REPAIR/STATION 42 ROOF REPLACEMENT - - 10,000 - (10,000) (100.00) SITE IMPROVEMENTS/STATION 43 PARKING LOT REPAIR - 74,853 38,791 (38,791) (77,582) (200.00) SITE IMPROVEMENTS/STATION 42 REPLACEMENT 6,000 - - - - - LIVE FIRE TRAINING FACILITY 12,075 8,110 529,815 (350,000) (879,815) (166.06) MACHINERY & EQUIPMENT / MACHINERY 38,189 - - - - - FUEL MANAGEMENT SYSTEM 29,822 - 3,178 (3,178) (6,356) (200.00) VEHICLE REPLACEMENT RESERVE 104,368 1,018,394 1,001,693 515,000 (486,693) (48.59) ADVANCED LIFE SUPPORT EQUIP 9,725 - - - - - AED UNITS 27,435 1,650 17,133 - (17,133) (100.00) MASS NOTIFICATION SIRENS 8,925 3,515 74,805 - (74,805) (100.00) SCBA CASCADE TRAILER - - - 140,251 140,251 - STATION 41 ROOF REPLACEMENT - - - 90,000 90,000 - ATV EMS UNIT - - - 20,000 20,000 - CONSTRUCTION INSPECTORS - - 78,688 45,044 (33,644) (42.76) TRANSPORTATION MASTER PLAN 47,064 178,080 - - - - NORTH FULTON TRANSPORTATION PLAN - 24,000 - - - - GRAVEL ROADS MAINTENANCE 70,457 72,888 174,039 146,378 (27,661) (15.89) STORMWATER MAINTENANCE 282,047 296,663 280,181 43,684 (236,497) (84.41) NPDES PERMIT COMPLIANCE 1,109 350 357,391 (282,037) (639,428) (178.92) PAVEMENT MANAGEMENT 1,178,706 2,016,431 2,244,499 1,700,000 (544,499) (24.26) SITE IMPROVEMENTS/PW YARD RELOCATION - - 244,622 114,019 (130,603) (53.39) INFRASTRUCTURE / TRAFFIC CALMING 2,659 - 100,904 - (100,904) (100.00) INFRASTRUCTURE / RESTRIPING - 70,940 111,012 - (111,012) (100.00) REPLACE SCHOOL ZONE FLASHERS 53,820 - - - - - INFRASTRUCTURE / BRIDGE REPLACEMENT 76,655 10,840 950,643 300,000 (650,643) (68.44) INFRASTRUCTURE / SIDEWALKS 22,089 418,801 1,010,427 - (1,010,427) (100.00) HOPEWELL/FRANCIS/COGBURN INTERSECTION 5,804 - 13,148 (13,149) (26,297) (200.01) HOPEWELL @ B'HAM INTERSECTION IMPRV 254,259 1,135,336 201,153 - (201,153) (100.00) HOPEWELL @ BETHANYS INTERSECTION IMPROV - 22,731 229,352 - (229,352) (100.00) FREEMANVILLE @ PROVIDENCE & B'HAM INTERSECTION IM 2,663 536 1,646,718 176,233 (1,470,485) (89.30) FY 2018 Budget 59 Capital Projects Fund Capital Projects Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Expenditures CRABAPPLE NE CONNECTOR - - 50,000 (50,000) (100,000) (200.00) WEBB RD TURN LANES 7,000 172,500 5,500 (5,500) (11,000) (200.00) GREEN RD PEDESTRIAN LIGHTING 75,149 - - - - - VEHICLES / NEW VEHICLES 66,176 4,684 49,543 10,000 (39,543) (79.82) ASSET MANAGEMENT SOFTWARE - 4,800 55,200 - (55,200) (100.00) OTHER EQUIPMENT 11,000 13,858 - - - - PROF FEEES/PARKS & REC MASTER PLAN UPDATE - - 75,000 - (75,000) (100.00) PROF FEES/STRUCTURE DEMOLITION - 27,600 - - - - SITE IMPROVEMENT/NORTHWESTERN IGA FIELDS 186,462 11,998 - - - - PROVIDENCE PARK 24,445 3,500 310,110 300,000 (10,110) (3.26) BUILDINGS/THOMAS S BYRD SR HOUSE RENOVATIONS 438,859 14,972 63,497 - (63,497) (100.00) BUILDINGS/BROADWELL PARK PAVILION 531,350 - 71,445 - (71,445) (100.00) TRAILS/PARK & TRAIL EXPANSION 34,809 - 3,139,801 - (3,139,801) (100.00) BELL PARK - - - 20,000 20,000 - MACHINERY & EQUIPMENT/VEHICLES - 12,140 2,862 - (2,862) (100.00) VEHICLES / NEW VEHICLES 26,921 - - - - - PROF FEES/DOWNTOWN MILTON MASTER PLAN - 63,792 16,208 - (16,208) (100.00) PROF FEES/FORM BASED CODE/TDR ORDINANCE 29,220 - - - - - PROF FEES/GATEWAY SIGNAGE & HISTORIC MARKERS 4,175 8,904 154,771 63,000 (91,771) (59.29) PROF FEES/UNIFIED DEVELOPMENT CODE - - 200,000 10,000 (190,000) (95.00) SITE IMPROVEMENT/TREE RECOMPENSE 94,838 30,743 240,774 - (240,774) (100.00) COMPUTER / SOFTWARE - - - 265,500 265,500 - TO GENERAL FUND - - 243,000 - (243,000) (100.00) Total Expenditures 6,071,314 12,491,729 21,567,687 4,980,190 (16,587,497) (76.91) Total Revenues Over/(Under) Expenditures (657,085) 7,673,289 (14,335,231) 4,700,550 Beginning Fund Balance 7,881,578 7,224,493 14,897,782 562,551 Ending Fund Balance 7,224,493 14,897,782 562,551 5,263,101 FY 2018 Budget 60 Capital Projects Fund Greenspace Bond Fund (G.O. Bond 2017) Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 YTD Activity FY 2017 Budget FY 2018 Budget Increase / (Decrease) % Revenues PROPERTY TAX - - - - 731,992 731,992 - INTEREST REVENUE - - 11 - 120,000 120,000 - Total Revenues - - 11 - 851,992 120,000 - Expenditures LAND CONSERVATION - - - - 120,000 120,000 - BOND INTEREST - - - - 731,992 731,992 - Total Expenditures - - - - 851,992 851,992 #DIV/0! Total Revenues Over/(Under) Expenditures - - 11 - - Beginning Fund Balance - - - - - FY 2018 Budget 61 Greenspace Bond Fund TSPLOST Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Revenues TRANSP SPECIAL PURPOSE LOCAL OPTION SALES TAX - - - 6,185,000 6,185,000 - INTEREST REVENUE - - - - - - Total Revenues - - - 6,185,000 6,185,000 - Expenditures (0) TSPLOST PROGRAM MANAGEMENT (ENGINEERING SVCS)- - - 125,000 125,000 - (3) NE CRABAPPLE CONNECTOR MIL-005/MIL-030 - - - 2,300,000 2,300,000 - (4) HOPEWELL @ BETHANY MIL-001 - - - 650,000 650,000 - Total Expenditures - - - 3,075,000 3,075,000 - Total Revenues Over/(Under) Expenditures - - - 3,110,000 Beginning Fund Balance - - - - Ending Fund Balance - - - 3,110,000 FY 2018 Budget 62 TSPLOST Fund Capital Grant Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Revenues FED GOV GRANT/CAPITAL/IND/GDOT CRABAPPLE STREETSCP - - 500,000 - (500,000) (100.00) FED GOV GRANT/CAPITAL/IND/GDOT TAP (BIG CREEK)41,891 96,732 50,000 - (50,000) (100.00) FED GOV GRANT/CAPITAL/INDIRECT/CDBG FUNDING - 32,619 9,340 - (9,340) (100.00) ST GOV GRANTS/OP-CAT/DIRECT/LMIG 278,684 280,076 369,450 397,791 28,341 7.67 STATE GOV GRANT/OP-CAT/GDOT HPP FUNDS 614,695 2,201,468 3,736,940 - (3,736,940) (100.00) MARTA GRANT 102,705 2,788 71,863 - (71,863) (100.00) STATE GOV GRANT/SR 9 @ BETHANY BEND INTERSCTN IMPR 16,854 - 872 - (872) (100.00) STATE GOV GRANT/GDOT-SIGNAGE LANDSCAPE - - 4,062 - (4,062) (100.00) LOCAL GOV GRANT/TRAIL CONN TO BIG CREEK GREENWAY 15,000 - - - - - INTEREST REVENUE 82 250 - - - - FROM GENERAL FUND 600,180 911,202 - 328,750 328,750 - Total Revenues 1,670,091 3,525,134 4,742,527 726,541 (4,015,986) (84.68) Expenditures PAVEMENT MANAGEMENT 278,684 280,076 369,450 397,791 28,341 7.67 INFRASTRUCTURE / BHAM @ PROVIDENCE 1,835 - - - - - INFRASTRUCTURE/SR372 (CRABAPPLE RD-B'HAM HWY)3,353,225 458,122 4,117,670 - (4,117,670) (100.00) INFRASTRUCTURE / SIDEWALKS (CDBG)16,200 16,419 9,340 - (9,340) (100.00) INFRASTRUCTURE/MARTA 480 71,862 - - - - INFRASTRUCTURE/CRABAPPLE STREETSCAPE 30,750 17,433 625,999 28,750 (597,249) (95.41) INFRASTRUCTURE/SR 9 @ BETHANY BEND INTERSCTN IMPRV 777 2,000 - - - - INFRASTRUCTURE/TRAIL CONN TO BIG CREEK GREENWAY 121,143 62,590 - 300,000 300,000 - PROF FEES/GATEWAY SIGNAGE & HISTORIC MARKERS - - 4,900 - (4,900) (100.00) OPERATING TRANSFER OUT TO CAP PROJ FD - 48,666 100,000 - (100,000) (100.00) Total Expenditures 3,803,092 957,168 5,227,359 726,541 (4,500,818) (86.10) Total Revenues Over/(Under) Expenditures (2,133,001) 2,567,966 (484,832) - Beginning Fund Balance 50,032 (2,082,969) 484,997 165 Ending Fund Balance (2,082,969) 484,997 165 165 FY 2018 Budget 63 Capital Grant Fund Impact Fees Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Revenues IMPACT FEES/ADMIN FUND - 26,695 26,522 43,500 16,978 64.0 IMPACT FEES/LAW ENFORCEMENT FUND - 15,747 15,557 23,000 7,443 47.8 IMPACT FEES/FIRE FUND - 90,233 89,145 130,500 41,355 46.4 IMPACT FEES/ROAD FUND - 112,608 111,251 323,000 211,749 190.3 IMPACT FEES/PARK FUND - 671,231 668,123 976,000 307,877 46.1 INTEREST REVENUE/ADMIN FEES - 6 - - - - INTEREST REVENUE/LAW ENFORCEMENT FEES - 3 - - - - INTEREST REVENUE/FIRE FEES - 19 - - - - INTEREST REVENUE/ROAD FEES - 24 - - - - INTEREST REVENUE/PARK FEES - 163 - - - - Total Revenues - 916,728 910,598 1,496,000 585,402 64.3 Expenditures PAVEMENT MANAGEMENT - 15,750 15,557 23,000 7,443 47.8 INFRASTRUCTURE / BHAM @ PROVIDENCE - 90,252 89,145 130,500 41,355 46.4 INFRASTRUCTURE/ARNOLDMILL@NEW PROVIDENCE - 112,632 111,251 323,000 211,749 190.3 INFRASTRUCTURE/SR372 (CRABAPPLE RD-B'HAM HWY)- 671,394 668,123 976,000 307,877 46.1 INFRASTRUCTURE / SIDEWALKS (CDBG)- 26,701 26,522 43,500 16,978 64.0 Total Expenditures - 916,728 910,598 1,496,000 585,402 64.3 Total Revenues Over/(Under) Expenditures - - - - Beginning Fund Balance - - - - Ending Fund Balance - - - - FY 2018 Budget 64 Impact Fees Fund Mayor & CouncilLand Conservation- 25,804,179 - - - - - - - - 541,800 - Mayor & CouncilGreen Space Bond Initiative128,000 154,534 (72,000) - - - - - - (72,000) - - General AdministrationVehicle Replacement Reserve- 13,762 14,000 - - - - - - 14,000 - - ITRecords Management System200,000 87,957 - - - - - - - - - - General Govt BuildingsCity Hall12,843,801 676,856 - - - - - - - - - - PolicePolice/Fire/Court Facility12,500,000 711,671 1,594,336 300,000 - - - - - 1,894,336 46,000 9,831,768 - PoliceVehicle Replacement Reserve- 211,472 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,050,000 - - FireStation 42 Roof Repair10,000 10,000 - - - - - - - - - - FireStation 43 Parking Lot Repair74,853 38,791 (38,791) - - - - - - (38,791) - - FireStation 42 Replacement2,157,000 - - 157,000 1,994,000 - - - - 2,151,000 - - FireMobile Training Unit550,000 529,815 (350,000) - - - - - - (350,000) - - 350,000 FireFuel Management System29,822 3,178 (3,178) - - - - - - (3,178) - - FireApparatus/Vehicle Replacement- 932,137 515,000 515,000 515,000 515,000 515,000 515,000 515,000 3,605,000 - - FireAED Units46,218 13,717 - - - - - - - - - - FireMass Notification Sirens300,000 73,005 - - - - - - - - - - FireSCBA Replacement280,502 - 140,251 140,251 - - - - - 280,502 - - FireWest Side Fire Station2,100,000 - - - - 150,000 1,950,000 - - 2,100,000 - - Fire (new)Station 41 Roof Replacement90,000 - 90,000 - - - - - - 90,000 - - Fire (new)ATV EMS Unit20,000 - 20,000 - - - - - - 20,000 - - Public WorksAsset Management Software60,000 55,200 - - - - - - - - - - Public WorksBridge Replacement Program- 950,643 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,100,000 - - Public WorksConstruction Inspectors- 78,688 45,044 46,395 47,787 49,221 50,698 52,219 53,786 345,150 - - Public WorksCrabapple NE Connector Rd2,300,000 50,000 (50,000) - - - - - - (50,000) - 2,300,000 Public WorksCrabapple SE Connector- - - - - 150,000 - - - 150,000 - - Public WorksCrabapple Streetscape782,250 620,322 28,750 - - - - - - 28,750 - - Public WorksGravel Roads Maintenance- 105,695 146,378 174,700 180,290 186,060 192,014 198,158 204,499 1,282,099 - - Public WorksIntersection-Bethany @ Providence1,460,000 - - - - - - - - - - 1,460,000 Public WorksIntersection-Crabapple @ Birmingham8,538,010 4,004,052 - - - - - - - - - - Public WorksIntersection-Freemanville @ Providence1,872,735 1,730,182 176,233 - - - - - - 176,233 - - (125,166) Public WorksIntersection-Hopewell @ Redd Rd295,000 226,742 - - - - - - - - - - Public WorksIntersection-Hopewell @ Birmingham1,751,011 198,872 - - - - - - - - - - - Public WorksIntersection-Hopewell/Francis/Cogburn978,954 13,149 (13,149) - - - - - - (13,149) - - Public WorksIntersection-Webb Rd Turn Lanes179,500 5,500 (5,500) - - - - - - (5,500) - - Public WorksNPDES- 355,677 (282,037) 50,000 50,000 50,000 50,000 50,000 50,000 17,963 - - Public WorksPavement Management- 2,573,046 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 11,900,000 1,597,791 - Public WorksRepair Major Stormwater Structures- 204,563 43,684 275,000 275,000 275,000 275,000 275,000 275,000 1,693,684 - - Public WorksRe-Striping Existing Roads- 111,012 - 80,000 80,000 80,000 80,000 80,000 80,000 480,000 - - Public WorksSidewalk Construction & Repair- 1,019,768 - 100,000 100,000 100,000 100,000 100,000 100,000 600,000 - - Public WorksStorage Building and Yard Construction405,378 245,729 114,019 - - - - - - 114,019 - - 1,107 Public WorksTraffic Calming- 100,904 - - - - - - - - - - Public WorksTrail Connection to Big Creek Greenway1,150,000 - 300,000 300,000 300,000 - - - - 900,000 - - Capital Project Name2018 - 2024Capital Improvement PlanPlanned Funding Requests from Operating BudgetUnfundedAmount2018 - 2024Other FundingSources2018 - 2024FundingfromOperating BudgetEstimatedTotal CostDepartmentRolloverBalancefromPrior Yr 2018 - 2024Funding fromImpact Fees2024Plan2023Plan2022Plan2021Plan2020Plan2019Plan2018BudgetRequestFY 2018 Budget65Capital Improvement Program FY 2018 - FY 2024 Capital Project Name2018 - 2024Capital Improvement PlanPlanned Funding Requests from Operating BudgetUnfundedAmount2018 - 2024Other FundingSources2018 - 2024FundingfromOperating BudgetEstimatedTotal CostDepartmentRolloverBalancefromPrior Yr 2018 - 2024Funding fromImpact Fees2024Plan2023Plan2022Plan2021Plan2020Plan2019Plan2018BudgetRequestPublic WorksVehicle Replacement Reserve- 49,543 10,000 10,000 10,000 10,000 10,000 10,000 10,000 70,000 - - Public WorksMobile Traffic Control Center320,000 - - - - 170,000 150,000 - - 320,000 - - Parks & RecreationBell Memorial Park10,314,800 40,840 20,000 - - - - - - 20,000 - - Parks & RecreationPark & Trail Expansion- 3,915,683 - - - - - - - - 1,982,924 - - Parks & RecreationUtility Vehicle for Bell Memorial Park17,000 2,862 - - - - - - - - - 1,998 Parks & RecreationVehicle Replacement Reserve- 0 - - - - - - - - - - Parks & RecreationProvidence Park338,055 310,110 300,000 300,000 300,000 - - - - 900,000 - (900,000) Parks & RecreationChadwick Landfill1,000,000 - - - - 250,000 250,000 500,000 - 1,000,000 - - Parks & RecreationBirmingham Park1,500,000 - - - - - 500,000 1,000,000 - 1,500,000 - - Parks & RecreationBroadwell Park Pavilion Playground51,945 (0) - - - - - - - - - - 0 Parks & RecreationMaster Plan Update75,000 70,775 - - - - - - - - - - Parks & RecreationCommunity Center8,025,000 - - 525,000 - - - - - 525,000 7,500,000 - Community Development Tree Recompense- 232,257 - - - - - - - - - - Community Development Downtown Milton Master Plan80,000 (237) - - - - - - - - - - Community Development Gateway/Wayfinding Signage & Historic Markers582,500 156,221 63,000 103,000 73,000 58,000 53,000 50,000 - 400,000 - - Community Development Unified Development Code180,000 165,586 10,000 - - - - - - 10,000 - - Community Development Tree Ordinance Revision30,000 30,000 - - - - - - - - - - Community Development (new) Permit Tracking Software265,500 - 265,500 - - - - - - 265,500 - - Total73,882,834 46,884,456 5,231,540 5,226,346 6,075,077 4,193,281 6,325,712 4,980,377 3,438,285 35,470,618 2,028,924 19,471,359 3,087,939 FY 2018 Budget66Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1110-541100001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 381,048 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 25,804,179 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,185,227 - - - - - - - 1,185,227 GO Bond 25,000,000 - - - - - - - 25,000,000 Grant Funding - - - - - - - - - Other: Cell Tower Leases - 77,400 77,400 77,400 77,400 77,400 77,400 77,400 541,800 Funding Source Total: 26,185,227 77,400 77,400 77,400 77,400 77,400 77,400 77,400 26,727,027 - - - - - - Protect and Preserve Open Space PROJECT NAME:Land Conservation $300,000 2030 Mayor & Council Open Space Preservation PROJECT DESCRIPTION and/or JUSTIFICATION:FY15 Note: The City of Milton invested in a Conservation Plan and it was recently delivered with several recommendations. One of the themes is that Milton should attempt to protect an equal number of acres each year as is developed. While we are still in the process of determining which of many land conservation options will be used, this funding is designed to be a first a step toward our initial conservation transactions. The actual program design is being constructed. This funding will allow us to move beyond the planning phase and into an actual conservation project(s). FY18 Note: Since a $25 million greenspace bond was approved by our citizens in November 2017, the city and the Milton Greenspace Advisory Committee (MGAC) are now working on the creation of a viable conservation plan. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Total: Insert picture Milton Landscape IMPACT ON OPERATING BUDGET:This project should have no impact on the operating budget as the transaction once complete is intended to be held by a land trust and no further action should be required by Milton staff or by using Milton resources. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues FY 2018 Budget 67 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1110-521200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 45,466 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 128,000 Total Project Cost: 128,000 Rollover at FYE 17 154,534 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 200,000 (72,000) - - - - - - 128,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 200,000 (72,000) - - - - - - 128,000 - - - - - - Protect and Preserve Open Space PROJECT NAME:Green Space Bond Initiative $128,000 2018 Mayor & Council Open Space Preservation PROJECT DESCRIPTION and/or JUSTIFICATION:FY16 Note: Recognizing that preservation of open space or green space is a priority of the community, we are looking to explore the option of doing a green print plan and pursuing general obligation bond financing for the preservation of green space. The estimated cost of the green print is around $100k-$150k and the cost of using a firm to assist with the GO bond process is around $37,000. A green print is not a prerequisite to moving this initiative forward, but it is an option and one that should be funded if the City Council decides to move in that direction. FY18 Note: A greenspace bond referendum was passed in November 2017 for $25 million. The city and the Milton Greenspace Advisory Committee (MGAC) have been diligently working towards identifying potential opportunities for the preservation of our green space. The City has retained the services of Georgia Conservancy to assist us with creating a conservation plan. The appropriations over and above the cost of the consulting services are being moved into other capital improvement projects. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 68 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1500-542202000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 19,414 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 13,762 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 33,176 14,000 - - - - - - 47,176 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 33,176 14,000 - - - - - - 47,176 - - 500 - - 500 Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Admin) $0 N/A General Administration Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION:These funds provide for standard replacement of vehicles other than Police, Fire and Public Works FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET:The impact will involve general vehicle maintenance and gasoline Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 69 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1535-542401000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 112,044 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 200,000 Total Project Cost: 200,000 Rollover at FYE 17 87,957 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 200,000 - - - - - - - 200,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 200,000 - - - - - - - 200,000 - - 29,000 - - 29,000 Total: IMPACT ON OPERATING BUDGET:The fiscal impact will be the initial cost of implementation, followed by an annually renewed support agreement. The annual cost will be offset by the cancellation of our current annual agreement with Optiview ($11,000) Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues [Type in your strategic action item] PROJECT DESCRIPTION and/or JUSTIFICATION:A new records management system will combine existing records into a single repository that integrates with the city's different software applications to centralize data and increase transparency to citizens. Workflow features will streamline processes, and employees will access the data through a single interface. Having all city records and searchable in one location will result in faster data search and retrieval, reduce the amount of office space needed to store physical records, and increase collaboration between employees and citizens. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Strategic, Efficient & Engaged Government PROJECT NAME:Records Management System $200,000 2019 Information Technology FY 2018 Budget 70 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1565-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 200,000 Construction 11,698,150 Expended Through FY 16 12,166,945 Land Acquisition 945,651 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 12,843,801 Rollover at FYE 16 676,856 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 12,843,801 - - - - - - - 12,843,801 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 12,843,801 - - - - - - - 12,843,801 - - 162,000 - - 162,000 Provide Responsible and Responsive Government PROJECT NAME:City Hall $12,843,801 2017 Mayor & Council Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION:In 2014, the City acquired approximately two acres in the heart of Crabapple for the future site of City Hall. The vision is to create a vibrant downtown for Milton in this area. Planning and design work for the building has already begun. The anticipated completi on will be in the spring of 2017. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Future Location of City Hall - Crabapple Area IMPACT ON OPERATING BUDGET:The impact on the operating budget will consist of general building maintenance, utilities, janitorial services and grounds maintenance. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 71 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1565-541300100 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 800,000 Construction 11,700,000 Expended Through FY 17 16,225 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 12,500,000 Rollover at FYE 17 711,671 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 679,741 1,594,336 300,000 - - - - - 2,574,077 Debt Financing - 9,831,768 - - - - - - 9,831,768 Grant Funding - - - - - - - - - Impact Fees 48,155 23,000 23,000 - - - - - 94,155 Funding Source Total: 727,896 11,449,104 323,000 - - - - - 12,500,000 - - 161,000 - - 161,000 Previously Allocated Planned Funding Requests Total Funding Unfunded Amount PROJECT NAME:Police/Court and Fire Facility $12,500,000 2019 Police Provide Responsible and Responsive Government Insert picture 3.7 Acre Site on Highway 9 Non-Recurring IMPACT ON OPERATING BUDGET:The impact on the operating budget will consist of general building maintenance, utilities, janitorial services and grounds maintenance. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION:In order to vacate the currently leased City Hall space the city will need to design and build a combined police headquarters and court facility along with a fire station. This will be located on Highway 9 on property currently owned by the city. FUNDING SOURCE(S): FY 2018 Budget 72 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM 2015 ‐ 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3210-542202000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 788,499 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 211,472 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 999,971 150,000 150,000 150,000 150,000 150,000 150,000 150,000 2,049,971 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 999,971 150,000 150,000 150,000 150,000 150,000 150,000 150,000 2,049,971 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Police) $0 N/A Police Engage in Proactive Planning PROJECT DESCRIPTION and/or JUSTIFICATION:This will cover costs of replacement vehicles in the police department. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Police Vehicle IMPACT ON OPERATING BUDGET:The maintenance and gasoline is currently covered in the budget. No additional impact.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 73 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-522280000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction 10,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 10,000 Rollover at FYE 17 10,000 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 10,000 - - - - - - - 10,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 10,000 - - - - - - - 10,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Station 42 Roof Repair $10,000 2018 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project is to repair the roof on Fire Station 42, which has several leaks in the engine room and roof penetrations. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Station 42 Interior Sky Lights IMPACT ON OPERATING BUDGET:No additional impact anticipated.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 74 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-541200000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction 74,853 Expended Through FY 17 74,853 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 74,853 Rollover at FYE 17 38,791 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 113,644 (38,791) - - - - - - 74,853 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 113,644 (38,791) - - - - - - 74,853 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Station 43 Parking Lot $74,853 2015 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project is to repair damages to the existing Station 43 parking lot and sidewalks FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Station 43 Parking Lot IMPACT ON OPERATING BUDGET:No impact expected Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 75 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 157,000 Construction 1,940,000 Expended Through FY 17 6,000 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 60,000 Total Project Cost: 2,157,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 6,000 - 157,000 1,994,000 - - - - 2,157,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 6,000 - 157,000 1,994,000 - - - - 2,157,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Station 42 Replacement $2,157,000 2020 Fire Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project is for the replacement of Fire Station 42 on Thompson Rd, which provides critical fire and EMS services to the City. It is also constructed on a piece of land with a deed noting use specifically for the location of a fire station. The current structure on this site was built in the 1970s is mainly of corrugated metal construction with a brick facade. The building is past the end of it's life span (Fulton County intended to replace it in 1992) and is in serious need of renovation/reconstruction. As currently configured, it is outside of construction standards (including ADA, National Electrical Code, and various NFPA facility-related codes), to say nothing of the environmental construction. This project anticipates building cost minus site work. Please see Fire Department's 5 Year Plan and Fire Station 42 Assessment document. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Fire Station 42 (15240 Thompson Road) IMPACT ON OPERATING BUDGET:This project will result in a reduction in M&O costs because of the extreme inefficiency of this facility and costs of upkeep. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 76 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-541300000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 475,000 Expended Through FY 17 20,185 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 550,000 Rollover at FYE 17 529,815 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 500,000 (350,000) - - - - - - 150,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 50,000 - - - - - - - 50,000 Funding Source Total: 550,000 (350,000) - - - - - - 200,000 350,000 - 500 30,000 - 30,500 Provide Responsible and Responsive Government PROJECT NAME:Mobile Training Unit $550,000 2018 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:The Mobile fire training facility offers a way to train personnel in basic firefighter skills as well as advanced firefighting. The mobile training facility permits live-fire training in a safe, controlled and environmentally sound manner and also provides an economical alternative to fixed training facilities. These mobile training facilities are self-contained and offer many different training exercises that continuously sharpen the skills of firefighters and also help with the professional development of drivers and officers and can me moved to different locations. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Mobile Training Unit IMPACT ON OPERATING BUDGET:This will have annual maintenance and operating expenses. It will save money by keeping Milton units in the City for their required training and increase our operational readiness overall. It may also contribute to a lower ISO rating. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 77 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542100001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 29,822 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 29,822 Total Project Cost: 29,822 Rollover at FYE 17 3,178 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 33,000 (3,178) - - - - - - 29,822 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 33,000 (3,178) - - - - - - 29,822 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Fuel Management System $29,822 2015 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:The fuel management system will replace the current one that hasn't been functional in over a year. What this system does is track the fuel usage among departments, as well as control access to the three fueling stations in the City. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Station 43 Fuel Pump IMPACT ON OPERATING BUDGET:No impact expected.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 78 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542202000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 1,386,704 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 932,137 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 2,318,841 515,000 515,000 515,000 515,000 515,000 515,000 515,000 5,923,841 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 2,318,841 515,000 515,000 515,000 515,000 515,000 515,000 515,000 5,923,841 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Apparatus/Vehicle Replacement Reserve (Fire) N/A N/A Fire Engage in Proactive Planning Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This item represents a planned replacement of the four front line engines. The original three engines/pumpers (Pierce Enforcers) were purchased in 2007. They w ill be approaching 10 years of service by 2017, a planned replacement plan will likely be necessary. The fourth engine purchased in 2010 w ill likely require replacement by 2020. Life expectancy of fire apparatus is dependent upon proper maintenance and repairs. NFPA 1911 does not recommend a specific time frame for replacement, safety and reliability is used as a determining factor for replacement. As the fleet ages, maintenance costs escalate proportionately. To date, our fleet has avoided a major breakdown and our preventative maintenance program has been effective. Major breakdowns can and do occur, resulting in costs well into the tens of thousands of dollars. It is recommended that we plan for and purchase one new engine/pumper each year beginning in 2017 as part of our 5 year capital strategy. Some older apparatus will be placed in a reserve status and/or sold. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Engine 43 IMPACT ON OPERATING BUDGET:Preventative maintenance and annual pump testing are budgeted in the M&O budget, no addition cost is expected. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 79 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542507101 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 32,501 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 46,218 Total Project Cost: 46,218 Rollover at FYE 17 13,717 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 46,218 - - - - - - - 46,218 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 46,218 - - - - - - - 46,218 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:AED Units $46,218 N/A Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This is an enhancement to the Heart Ready City Program already in place. This project is to allow the Fire Department to take total responsibility of all AEDs and supplies. AEDs, with adult and child defibrillation pads, including CPR pocket masks will be placed in all City owned vehicles. City owned facilities will receive AEDs, cabinets, including signage. This plan includes CPR and AED training for all City of Milton employees. City Vehicles include: Fire Administrative vehicles - 5 Police vehicles - 11 (3 CID, 3 Admin, 5 new patrol cars) Community Development - 3 Public Works - 3 FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture AED IMPACT ON OPERATING BUDGET:CPR training and supplies ( Training aides, AED batteries, replacement defibrillation pads and pocket masks) are currently budgeted in the M&O. No additional impact will be experienced. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 80 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542507102 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 226,995 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 300,000 Total Project Cost: 300,000 Rollover at FYE 17 73,005 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 300,000 - - - - - - - 300,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 300,000 - - - - - - - 300,000 - - 5,000 - - 5,000 Provide Responsible and Responsive Government PROJECT NAME:Emergency Management - Mass Notification Siren Project $300,000 2018 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project involves providing mass warning sirens strategically located about the city for severe weather emergencies. The current budget in this outline anticipates approximately 10 sirens to cover the city (numbers wont be fully established until the RFP), a communications system for the sirens and annual maintenance for both. This project could likely take until FY 2018 to complete. This is related to the Code Red Initiative from FY 2012. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Tornado Siren IMPACT ON OPERATING BUDGET:Annual maintenance fee Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 81 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 280,502 Total Project Cost: 280,502 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - 140,251 140,251 - - - - - 280,502 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - 140,251 140,251 - - - - - 280,502 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Self-Contained Breathing Apparatus (SCBA) Replacement $280,502 2020 Fire Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project involves replacement of 30 SCBAs, 62 SCBA air cylinders and 62 masks that we currently have in our inventory. Even with our aggressive maintenance program, according to NFPA, air cylinders must be taken out of service after 15 years. Replacement of SCBAs should begin in year 2020. Current pricing: $7,000 per harness, $820 per air tank and $260 per mask. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Self Contained Breathing Apparatus IMPACT ON OPERATING BUDGET:We currently have a maintenance program in place for SCBAs. There should be no new added M&O expenses. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 82 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 150,000 Construction 1,950,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 2,100,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - - - 150,000 1,950,000 - - 2,100,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - - - 150,000 1,950,000 - - 2,100,000 - 705,200 10,000 - - 715,200 $2,100,000 PROJECT NAME:West Side Fire Station (Station 45) Fire Estimated Annual Impact: Provide Responsible and Responsive Government Engage in Proactive Planning With GIS mapping clearly showing the area of Highway 372 and the New Providence Rd outside the 1 1/2 and 2 1/2 road miles from Fire Stations 41 and 43 required by ISO. Community Development is showing this area as having 405 new residents in 2014. With a new City Hall building down the street, a new fire station will be needed in this area. The City has acquired approximately two acres of land in this area. Strategically positioned, fire crews will have easy access in all directions due to the round about. Future residents in this area of the City will benefit from improved response times and an improved ISO rating city-wide. Public Works has expressed interest in utilizing an area behind this proposed fire station to store materials used during snow and ice events due to it's central location in the City. 2022 PROJECT DESCRIPTION and/or JUSTIFICATION: Planned Funding RequestsPreviously Allocated Total FundingFUNDING SOURCE(S): Unfunded Amount Intersection of Birmingham Hwy/Providence Rd/New Providence Rd Total: IMPACT ON OPERATING BUDGET:When the fire station construction is completed, there will be additional staffing of 12 firefighters needed for operations. There will also be annual maintenance and utility costs. Revenues Other Maintenance Expenditures Personnel FY 2018 Budget 83 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction 90,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 90,000 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - 90,000 - - - - - - 90,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - 90,000 - - - - - - 90,000 - - - - - - Aerial View of Station 42 (yellow dots are showing the leaks) IMPACT ON OPERATING BUDGET:The fire department has a maintenance program in place for all fire stations, there should be no new M&O expenses. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Recognize future challenges or threats and plan for them today PROJECT DESCRIPTION and/or JUSTIFICATION:At the request of the Fire Department, a roofing contractor (Garland) completed an assessment of Fire Station 41's roof in June of 2017 and determined that the roof needed to be replaced. In addition, the exterior of the building has failed in many areas allowing moisture to seep into the building. Cove joint replacement - $4,000, Exterior damp proofing - $8,000, New architectural shingles - $65,000 (includes 10% roof decking replacement), Gutter and Downspouts - $7,000, Total estimate - $84,000 Plus and additional $6,000 for contingency Total project cost - $90,000 FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Strategic, Efficient & Engaged Government PROJECT NAME:Fire Station 41 Roof Replacement $90,000 2019 Fire FY 2018 Budget 84 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Land Acquisition - Fleet Acquisition 15,000 BUDGET ROLLOVER FROM PRIOR YEAR: Other 5,000 Total Project Cost: 20,000 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - 20,000 - - - - - - 20,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - 20,000 - - - - - - 20,000 - - 200 - - 200 PROJECT NAME:ATV - EMS Unit 20,000 2018 Fire Strategic, Efficient & Engaged Government Total: Recognize future challenges or threats and plan for them today PROJECT DESCRIPTION and/or JUSTIFICATION:The City has many areas that are equestrian-oriented or passive parks. The Fire Department is called to these areas to provide EMS and rescue services. Currently, we are using fire suppression vehicles, which are not designed for all-terrain applications or the narrow access provided in these areas. As a result, we are forced to reach patients on foot, carrying EMS and rescue equipment. This results in extended response times and additional manpower necessary to carry patients out to an ambulance. This proposal would provide the fire department with a small ATV that is capable of carrying personnel, equipment and the patient to the nearest roadway. This unit will primarily function in Birmingham and Providence parks due to their use and configuration. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Garland report available ATV with Patient Carrier IMPACT ON OPERATING BUDGET:There will be minimal impact on future budgets, with the addition of this vehicle into the fleet, a preventative maintenance program will be necessary. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues FY 2018 Budget 85 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542401000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 60,000 Construction - Expended Through FY 17 4,800 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 60,000 Rollover at FYE 17 55,200 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 60,000 - - - - - - - 60,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 60,000 - - - - - - - 60,000 - - 5,000 - - 5,000 Provide Responsible and Responsive Government PROJECT NAME:Asset Management Software $60,000 2018 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This provides for new Public Works software to handle work orders and asset management. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET:Annual maintenance fees Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 86 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401200 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 90,529 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 950,643 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,041,172 300,000 300,000 300,000 300,000 300,000 300,000 300,000 3,141,172 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 1,041,172 300,000 300,000 300,000 300,000 300,000 300,000 300,000 3,141,172 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Bridge Replacement Program $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:These funds will be used for design and construction services related to the bridge replacement and improvement program. Bridges will be repaired and maintained in accordance with the recommendations provided in the URS and GDOT inspection reports. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET:No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 87 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-52120500 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 21,224 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 78,688 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 99,912 45,044 46,395 47,787 49,221 50,698 52,219 53,786 445,062 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 99,912 45,044 46,395 47,787 49,221 50,698 52,219 53,786 445,062 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Construction Inspectors $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:These funds are for assistance in project management and construction inspection for projects in excess of $50,000. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET:No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 88 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401705 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction 2,250,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 2,300,000 Rollover at FYE 17 50,000 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 50,000 (50,000) - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 50,000 (50,000) - - - - - - - 2,300,000 - - - - - Provide Responsible and Responsive Government PROJECT NAME:Crabapple NE Connector $2,300,000 2019 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:Provides for the design and construction of the Crabapple northeast connector road from Charlotte Rd to SR 372 and intersection improvements at Charlotte Road and Mayfield Road as identified in the Crabapple Master Plan. PROJECT FUNDED THROUGH TSPLOST FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Crabapple NE Connector and Roundabout at Mayfield Rd and Charlotte Dr IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: TSPLOST PROJECT FY 2018 Budget 89 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - - - 150,000 - - - 150,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - - - 150,000 - - - 150,000 (150,000) - - - - - Provide Responsible and Responsive Government PROJECT NAME:Crabapple SE Connector $0 Beyond 2021 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project is for a new location road at either or both Marstrow Dr and Dunbrody Dr from Broadwell Rd to Mid Broadwell Rd to Charoltte Dr. Estimated costs for each option will be determined at a later date. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Southeast Connection Options IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 90 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541401801 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 100,000 Construction 657,250 Expended Through FY 17 133,178 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 25,000 Total Project Cost: 782,250 Rollover at FYE 17 620,322 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 253,500 28,750 - - - - - - 282,250 Debt Financing - - - - - - - - - Grant Funding 500,000 - - - - - - - 500,000 Other - - - - - - - - - Funding Source Total: 753,500 28,750 - - - - - - 782,250 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Crabapple Streetscape $782,250 2018 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:The project consists of a streetscape enhancement (approximately 1,200 linear feet) along Mayfield Raod (Project begins approximately at the intersection of SR 372/Birmingham Hwy and ends approximatly 130 linear feet east of the intersection of Charlotte Drive). Improvements include: asphalt resurfacing, curb and gutter, sidewalks and curb ramps with ADA accessibility, brick pavers, driveway aprons, storm water drainage pipes and inlets, retaining walls, pedestrian lighting, benches, trash receptacles, crosswalks, pavement markings, street trees, and sod. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Proposed Typical Section for Mayfield Road IMPACT ON OPERATING BUDGET:The annual impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 91 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522203000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 298,379 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 105,695 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 404,074 146,378 174,700 180,290 186,060 192,014 198,158 204,499 1,686,173 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 404,074 146,378 174,700 180,290 186,060 192,014 198,158 204,499 1,686,173 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Gravel Roads Maintenance $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:These funds would be used to provide supplemental grading and maintenance activities for the 13 miles of gravel roads. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET:No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 92 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 60,000 Construction 1,400,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 1,460,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - - - - - - - - 1,460,000 - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Bethany Rd at Providence Rd $1,460,000 2021 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project is for intersection improvements at Bethany Road and Providence Road. PROJECT FUNDED THROUGH TSPLOST FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Preliminary layout developed by Fulton County IMPACT ON OPERATING BUDGET:The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: TSPLOST PROJECT FY 2018 Budget 93 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541400510 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 691,999 Construction 4,557,000 Expended Through FY 17 4,533,958 Land Acquisition 3,289,011 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 8,538,010 Rollover at FYE 17 4,004,052 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 2,219,602 - - - - - - - 2,219,602 Debt Financing - - - - - - - - - Grant Funding 6,318,408 - - - - - - - 6,318,408 Other - - - - - - - - - Funding Source Total: 8,538,010 - - - - - - - 8,538,010 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - SR 372 (Crabapple Rd-Birmingham Hwy) (FKA Mayfield at Mid Broadwell Intersection) $8,538,010 2018 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project involves improving the existing intersection of SR 372/Mayfield Road/Broadwell Road by adding left turn lanes on SR 372 and Broadwell Road; improving the existing intersection of SR 372 at McFarlin Lane with a single lane roundabout; improving the existing intersection of SR 372 at Crabapple Chase Drive with a single lane roundabout. The typical section and alignment of the existing local roads from the existing intersection of McFarlin Lane and SR 372 to the end of the existing Branyan Trail w ill be improved to meet the current design standards. Branyan Trail will also be extended approx. 500 feet to the new roundabout located at the intersection of S 372 and Crabapple Chase Drive. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Proposed Crabapple Road Improvements IMPACT ON OPERATING BUDGET:Annual impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 94 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401703 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 183,735 Construction 1,375,000 Expended Through FY 17 91,486 Land Acquisition 314,000 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 1,872,735 Rollover at FYE 17 1,730,182 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,570,000 176,233 - - - - - - 1,746,233 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 251,668 - - - - - - - 251,668 Funding Source Total: 1,821,668 176,233 - - - - - - 1,997,901 (125,166) - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Freemanville Road@Providence Road and Freemanville Road at Birmingham Road $1,872,735 2019 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:Provides for intersection improvements at two locations Freemanville Road@Providence Road and Freemanville Road@Birmingham Road FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Intersection Improvement Study Area IMPACT ON OPERATING BUDGET:The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 95 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401702 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 175,000 Construction 120,000 Expended Through FY 17 68,258 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 295,000 Rollover at FYE 17 226,742 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 295,000 - - - - - - - 295,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 295,000 - - - - - - - 295,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Hopewell Rd @ Redd Rd $295,000 2018 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project is for intersection improvements at Hopewell Road @ Redd Rd FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Preliminary improvement concept IMPACT ON OPERATING BUDGET:The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 96 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401701 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 314,500 Construction 1,302,855 Expended Through FY 17 1,552,139 Land Acquisition 133,656 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 1,751,011 Rollover at FYE 17 198,872 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,655,011 - - - - - - - 1,655,011 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 96,000 - - - - - - - 96,000 Funding Source Total: 1,751,011 - - - - - - - 1,751,011 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Hopewell Rd at Birmingham Rd $1,751,011 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project will provide for the design and construction of a roundabout at the Hopewell Road - Birmingham Road intersection. This intersection was identified in the Transportation Master Plan as a priority intersection for operational improvements. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Proposed Hopewell Road-Birmingham Road Intersection Improvement IMPACT ON OPERATING BUDGET:Annual impact on the O&M budget will be minimal. General landscape maintenance for the central island and an increase in striping costs every 5 years. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 97 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401700 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 118,914 Construction 741,851 Expended Through FY 17 978,954 Land Acquisition 108,189 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 10,000 Total Project Cost: 978,954 Rollover at FYE 17 13,149 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 992,103 (13,149) - - - - - - 978,954 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 992,103 (13,149) - - - - - - 978,954 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Hopewell/Francis/Cogburn Intersection Improvements $978,954 2014 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:Intersection improvements at the Hopewell/Francis/Cogburn Roads intersection. Additional funding to improve landscaping in the center island. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Hopewell Rd/Francis Rd/Cogburn Rd Intersection IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 98 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401706 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 35,000 Construction 144,500 Expended Through FY 17 179,500 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 179,500 Rollover at FYE 17 5,500 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 185,000 (5,500) - - - - - - 179,500 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 185,000 (5,500) - - - - - - 179,500 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Webb Road Turn Lanes $179,500 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project was not identifed in the CTP but a recent traffic study showed an average of 26 accidents per year at this intersection with most related to turning movements. This project involves making turn lane improvements as well as some pedestrian improvements. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Preliminary Layout Adding Turn Lanes and Pedestrian Improvements IMPACT ON OPERATING BUDGET:The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 99 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522251000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 8,803 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 355,677 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 364,480 (282,037) 50,000 50,000 50,000 50,000 50,000 50,000 382,443 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 364,480 (282,037) 50,000 50,000 50,000 50,000 50,000 50,000 382,443 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:NPDES Permit Compliance $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:These funds provide for compliance with the city's NPDES stormwater permit compliance requirements FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET:No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 100 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522260000 340-4101-522260000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Cap Proj Cap Grant Construction - Expended Through FY 17 6,348,766 834,633 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Cap Proj Cap Grant Total Project Cost:- Rollover at FYE 17 2,203,596 369,450 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 8,526,112 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 20,426,112 Debt Financing - - - - - - - - - Grant Funding (LMIG) 1,204,083 397,791 200,000 200,000 200,000 200,000 200,000 200,000 2,801,874 Other - Crabapple Paving Fund 26,250 - - - - - - - 26,250 Funding Source Total: 9,756,445 2,097,791 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 23,254,236 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Pavement Management $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:These funds are used for the annual pavement management, resurfacing/reconstruction program and to provide deep patching and edge of roadway repair for those sections of roads which have been prioritized through the pavement management program. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET:No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 101 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522250000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 983,217 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 204,563 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,187,780 43,684 275,000 275,000 275,000 275,000 275,000 275,000 2,881,464 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 1,187,780 43,684 275,000 275,000 275,000 275,000 275,000 275,000 2,881,464 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Repair Major Stormwater Structures (as needed) $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:These funds will include the scoping, design and construction of repairs associated with the city's stormwater infrastructure. It is anticipated that as the stormwater system is inspected and inventoried under the requirements of the NPDES stormwater permit that deficiencies in the system will be identified. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET:No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 102 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541400900 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 76,207 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 111,012 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 187,219 - 80,000 80,000 80,000 80,000 80,000 80,000 667,219 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 187,219 - 80,000 80,000 80,000 80,000 80,000 80,000 667,219 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Re-Striping of Existing Roads $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Continue the proactive re-striping of roads. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET:No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 103 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541301300 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Cap Proj Cap Grant Construction - Expended Through FY 17 451,645 32,619 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Cap Proj Cap Grant Total Project Cost:- Rollover at FYE 17 1,010,427 9,340 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,407,346 - 100,000 100,000 100,000 100,000 100,000 100,000 2,007,346 Debt Financing - - - - - - - - - Grant Funding-CDBG 41,959 - - - - - - - 41,959 Other-Sidewalk Replacement Fund 54,726 - - - - - - - 54,726 Funding Source Total: 1,504,031 - 100,000 100,000 100,000 100,000 100,000 100,000 2,104,031 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Sidewalk Construction and Repair $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:Citywide sidewalk and curb & gutter repairs. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET:No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 104 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction 405,378 Expended Through FY 17 44,523 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 405,378 Rollover at FYE 17 245,729 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 250,000 114,019 - - - - - - 364,019 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 40,252 - - - - - - - 40,252 Funding Source Total: 290,252 114,019 - - - - - - 404,271 1,107 - - - - - Provide Responsible and Responsive Government 21 Storage Building and Public Works Yard Construction $405,378 2018 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:Since deployment, the Fire Department has acquired several capital assets, including four fire engines, one ladder truck, one battalion vehicle, one command trailer, one air trailer, and one TLAER trailer and one TLAER truck, as well as two golf carts. Most of this equipment and all the necessary supporting items are being housed in separate fire stations. In addition, the Fire Department stores fire hose, station supplies, lawn equipment, training equipment, tires, bulky gear, EMS supplies, and numerous other items at various stations. This has created a storage problem. This item involves constructing a large steel storage building behind Fire Station 43. The vision is a three bay building 60' x 75' that would be shared with Public Works for their equipment. A master plan of the area will be performed pri or to the construction of the building. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET:No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 105 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541400400 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 2,659 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 100,904 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 102,234 - - - - - - - 102,234 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other-Traffic Calming Revenues 1,329 - - - - - - - 1,329 Funding Source Total: 103,563 - - - - - - - 103,563 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Traffic Calming $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:Section 48-281 (a) of the City of Milton Code of Ordinaces provides for a 50% cost sharing on the part of the city for the installation of basic traffic calming devices. This account provides those funds for potential use on qualifing projects. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Neighborhood Applications of Traffic Calming Measures IMPACT ON OPERATING BUDGET:No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 106 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541401804 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 250,000 Construction 900,000 Expended Through FY 17 250,318 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 1,150,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 20,000 300,000 300,000 300,000 - - - - 920,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Alpharetta, NFCID & GDOT TAP 230,000 - - - - - - - 230,000 Funding Source Total: 250,000 300,000 300,000 300,000 - - - - 1,150,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Trail Connection to Big Creek Greenway $1,150,000 2019 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:The City of Milton has completed a local Comprehensive Transportation Plan, North Fulton Comprehensive Transportation Plan, and Livable Centers Initiative that all looked at multi-use connections in areas of the City and regional connections. Milton’s Multi-use Trail Connection to the Big Creek Greenway is a project that creates multi-use connections in the Windward Parkway Activity Center and surrounding areas between regional thoroughfare networks, schools, parks, senior centers, retail, MARTA bus routes, and greenways. Given the potential scope of this project both short and long term connections to the Big Creek Greenway will be evaluated. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Greenway Connection Study Area IMPACT ON OPERATING BUDGET:The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 107 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542201000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 140,182 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 49,543 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 179,500 10,000 10,000 10,000 10,000 10,000 10,000 10,000 249,500 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - Insurance Proceed 10,225 - - - - - - - 10,225 Funding Source Total: 189,725 10,000 10,000 10,000 10,000 10,000 10,000 10,000 259,725 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Public Works) $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:These funds provide for standard replacement of Public Works Vehicles FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET:The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 108 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542500001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction 320,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 320,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - - - 170,000 150,000 - - 320,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - - - 170,000 150,000 - - 320,000 - - - 10,200 - 10,200 Total: IMPACT ON OPERATING BUDGET:The final project would minimize the repsonse, diagnostic and repair time for signal issues by allowing the evaluation of signal problems from one central/mobile location. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION:Provide signal controller and software communication system. This pilot project will initially allow for wireless signal diagnostics and adjustments from inside a vehicle as opposed to being exposed to the elements at the signal controller. The next phase of the project would allow control of all signalized intersections from a central/mobile location. Project is being delayed due to GDOT equipment and software evaluations. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Mobile Traffic Control Center 320,000 2022 Public Works FY 2018 Budget 109 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:360-6110-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 368,100 Construction 9,866,700 Expended Through FY 17 10,253,959 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 80,000 Total Project Cost: 10,314,800 Rollover at FYE 17 40,840 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 594,800 20,000 - - - - - - 614,800 Debt Financing 9,600,000 - - - - - - - 9,600,000 Grant Funding - - - - - - - - - HYA-Donation 100,000 - - - - - - - 100,000 Funding Source Total: 10,294,800 20,000 - - - - - - 10,314,800 - 160,000 600,000 840,000 (10,000) 1,590,000 Provide Responsible and Responsive Government PROJECT NAME:Bell Memorial Park $10,314,800 2018 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:Renovation of the existing Bell Memorial Park. This project will result in the the construction of two synthetic turf rectangular multi-sport fields, four baseball fields, five new structures (a concession stand, a maintenance building, two storage sheds and a pavilion) and also a one mile walking trail around the park. In FY 2018, we are requesting to add sun screens over the play ground to provide shade for the children using the play ground, reduce the effects of UV deterioration and color fade on the equipment and help deflect a ball should one pop out of a field (which admittedly has not happened very often). By enhancing the play ground with a shade structure we would be able to address a common citizen comment that now the children will have shade just as the parents do when they are sitting in the stands. Adding the sun screens will also be a tangible step forward in fighting Melanoma. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Bell Memorial Park Master Plan IMPACT ON OPERATING BUDGET:Debt service payment amortized over 15 years with a 10 year call and park maintenance.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 110 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541401401 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 279,968 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 3,915,683 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,846,445 - - - - - - - 1,846,445 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 2,349,206 646,678 668,123 668,123 - - - - 4,332,130 Funding Source Total: 4,195,651 646,678 668,123 668,123 - - - - 6,178,575 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Park and Trail Expansion $0 N/A Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:The funds in this account are allocated for the acquisition or expansion of the city's parks and trails. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 111 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-542200000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction 17,000 Expended Through FY 17 12,140 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 17,000 Rollover at FYE 17 2,862 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 15,002 - - - - - - - 15,002 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 15,002 - - - - - - - 15,002 1,998 - - 250 - 250 Provide Responsible and Responsive Government PROJECT NAME:Utility Vehicle for Bell Memorial Park $17,000 2016 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:When Bell Memorial Park is reconstructed, we will need to acquire a John Deere Model TS Traditional Gator Utility Vehicle (or equivalent) for park maintenance. This vehicle would not be purchased until the summer of 2015 as the park nears completion. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Utility Vehicle IMPACT ON OPERATING BUDGET:First year maintenance should be nominal as it should include a warranty. Gasoline and normal maintenance should be all that is required. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 112 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-542201000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 26,921 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 0 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 26,921 - - - - - - - 26,921 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 26,921 - - - - - - - 26,921 - - 500 - - 500 IMPACT ON OPERATING BUDGET:The impact will involve general vehicle maintenace and gasoline Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION:These funds provide for standard replacement of vehicles other than Police, Fire and Public Works FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Parks & Recreation) $0 N/A General Administration FY 2018 Budget 113 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541200003 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction 283,855 Expended Through FY 17 27,945 Land Acquisition 4,200 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 338,055 Rollover at FYE 17 310,110 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 338,055 300,000 300,000 300,000 - - - - 1,238,055 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 338,055 300,000 300,000 300,000 - - - - 1,238,055 (900,000) - - - - - Provide Responsible and Responsive Government PROJECT NAME:Providence Park $338,055 2021 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:Providence Park occupies 42 acres of land off Providence Rd. It has been closed to the public since 2004 to cleanup toxic waste found in the soil. Fulton County completed the remediation of the waste spill in 2015 and turned the park over to the City of Milton. During the years the park was closed, it fell into disrepair. The park was opened in fall 2016 for passive use. The FY17 funding is being used to develop an overall master plan for the park. Funding in FY18 is not yet based upon specific projects as the master plan is not yet completed. This funding request anticipates supporting several immediate projects that will be needed, specifically, the repair of the creek bank erosion to divert water out of the rock quarry, the development of bathrooms, running water and a shelter. This would be in support of the Children's Charities effort to develop an all inclusive playground. As the master planning of the park moves through the process, we will be monitoring the future funding requests to match the needs identified. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Providence Park IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 114 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 100,000 Construction 900,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 1,000,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - - - 250,000 250,000 500,000 - 1,000,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - - - 250,000 250,000 500,000 - 1,000,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Chadwick Landfill $1,000,000 2024 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:Chadwick Landfill occupies aver 126 acres of land off Arnold Mill Rd on the northwest end of the City. It is owned and operated by Waste Management and accepts non-hazardous construction and demolition debris. Within the next 3-5 years, it is expected to reach capacity and will be capped by WM. The City anticipates acquiring this land to be used as a park. A master plan will be done to determine how the space will be used. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Chadwick Landfill IMPACT ON OPERATING BUDGET:The impact on the operating budget will consist of grounds maintenance; however, it is difficult to project estimated costs until a master plan is done of the space. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 115 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 250,000 Construction 1,250,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 1,500,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - - - - 500,000 1,000,000 - 1,500,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - - - - 500,000 1,000,000 - 1,500,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Birmingham Park $1,500,000 Beyond 2022 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This 200+ acre site is on the north end of the City behind Fire Station 43 (750 Hickory Flat Rd). It is currently an undeveloped, passive park that is open to the public for activities like hiking, horseback riding, dog walking, etc. About 40 acres of land and the Fire Station are still held by Fulton County as collateral for a Certificate of Participation they obtained to construct the Station prior to the incorporation of Milton. The debt is scheduled to be paid off in 2019 at which time the land and building w ill be acquired by the City. Through the 2017 city-wide parks and recreation master plan is likely to lead us to suggestions for what we can do at Birmingham Park. Any short-term recommendations may be funded out of the parks and trail expansion account. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Birmingham Park IMPACT ON OPERATING BUDGET:No impact projected at this time.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 116 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541301001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction 51,945 Expended Through FY 17 51,945 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:51,945 Rollover at FYE 17 (0) FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 28,555 - - - - - - - 28,555 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 23,390 - - - - - - - 23,390 Funding Source Total: 51,945 - - - - - - - 51,945 0 - - - - - IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: [Type in your strategic action item] PROJECT DESCRIPTION and/or JUSTIFICATION: There has been an expressed desire by the community to install a play structure at the Broadwell Pavilion. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Park & Recreation Enrichment PROJECT NAME:Broadwell Park Pavilion Playground $51,945 2017 Parks & Recreation FY 2018 Budget 117 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-521200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction - Expended Through FY 17 4,225 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 75,000 Rollover at FYE 17 70,775 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 75,000 - - - - - - - 75,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 75,000 - - - - - - - 75,000 - - - - - - Park & Recreation Enrichment PROJECT NAME:Parks & Recreation Master Plan Update 75,000 2018 Parks & Recreation Increase our capacity for active, passive and linear parks PROJECT DESCRIPTION and/or JUSTIFICATION:The City of Milton has started work on a new Master Plan. We have identified a need for an additional Trails Master Plan and an overlay project development plan. This FY18 funding request is in support of these additional plan needs. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET:No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 118 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 525,000 Construction 7,500,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 8,025,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - 525,000 - - - - - 525,000 Debt Financing - - - 7,500,000 - - - - 7,500,000 Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - 525,000 7,500,000 - - - - 8,025,000 - 150,000 75,000 - - 225,000 Park & Recreation Enrichment PROJECT NAME:Indoor Community Center $8,000,000 2020 Parks & Recreation Build an Indoor Community Center PROJECT DESCRIPTION and/or JUSTIFICATION:The City has expanded the inventory of outdoor fields and playspaces. The next step in the development of our Parks facilities is the development of an indoor community center. This could be used for basketball, exercise classes, summer camps, art classes, dance classes, active senior activities and adult activities. We would first do a needs assessment and then a master plan that would then lead into a design and then construction. Costs can be reduced if it is built on land already owned by the City of Milton FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Rendering of a Community Center IMPACT ON OPERATING BUDGET:This will result in an ongoing cost of the maintenance of the facility as well as the operation of the facility Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 119 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 137,643 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 232,257 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Tree Recompense Fees 369,900 - - - - - - - 369,900 Funding Source Total: 369,900 - - - - - - - 369,900 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Tree Recompense Fund N/A N/A Community Development Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:To provide for an on-call contract for the purchase of trees, including installation and maintenance costs to service such trees. Said trees to be located within public spaces. These funds are generated from tree recompense fees paid by developers. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET:No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 120 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-521200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 80,237 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 80,000 Total Project Cost: 80,000 Rollover at FYE 17 (237) FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 80,000 - - - - - - - 80,000 Debt Financing - - - - - - - - - Grant Funding - GDOT - - - - - - - - - Other - - - - - - - - - Funding Source Total: 80,000 - - - - - - - 80,000 - - - - - - Structure Economic Growth PROJECT NAME:Downtown Milton Master Plan $80,000 2017 Community Development Plan for Sustainable Growth Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This expenditure will cover the cost of professional planning consultant services to develop a concise "placemaking" plan for the Crabapple/Downtown area. Topics specifically addressed in this plan will include: development of new cross sections for streets as per the "complete streets" principles; delineation of pedestrian trails to enhance conncectivity throughout the area; a parking plan to accommodate future development; development scenarios for vacant land; and, identification of park/greenspace areas. Significant public input will beincorporated in the planning process. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET:No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 121 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-521200007 340-7410-521200003 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 30,000 Cap Proj Cap Grant Construction 552,500 Expended Through FY 17 23,989 2,290 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Cap Proj Cap Grant Total Project Cost:582,500 Rollover at FYE 17 151,321 4,900 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 178,438 63,000 103,000 73,000 58,000 53,000 50,000 - 578,438 Debt Financing - - - - - - - - - Grant Funding - GDOT 4,062 - - - - - - - 4,062 Other - - - - - - - - - Funding Source Total: 182,500 63,000 103,000 73,000 58,000 53,000 50,000 - 582,500 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Gateway/Wayfinding Signage and Historic Markers $582,500 2023 Community Development Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This is a continuation of the wayfinding signage program. It includes planning and construction of signage for the Deerfield area. Additionally, it includes "welcome" signage at the entrances to the City; and, addional historic markers for the City. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Gateway Signage IMPACT ON OPERATING BUDGET:No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 122 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-521200008 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 4,414 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 180,000 Total Project Cost: 180,000 Rollover at FYE 17 165,586 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 170,000 10,000 - - - - - - 180,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 170,000 10,000 - - - - - - 180,000 - - - - - - Strategic, Efficient & Engaged Government PROJECT NAME:Unified Development Code 180,000 2018 Community Development Establish a Unified Development Code PROJECT DESCRIPTION and/or JUSTIFICATION:Through the use of professional services, the intent of this project is to create a Unified Development Code that will re-organize and update the City's zoning code, tree ordinance, subdivision regulations, development regulations,and sign ordinance into one coordinated document. By reorganizing and coordinating all of the City's development regulations into one "master" document", confusion regarding our regulations will be eliminated and clarity will be achieved. This will relate to enhanced customer service. Measurement of performance will relate to the completion of the document which is estimated to be 18 to 24 months. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 123 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 30,000 Total Project Cost: 30,000 Rollover at FYE 17 30,000 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 30,000 - - - - - - - 30,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 30,000 - - - - - - - 30,000 - - - - - - Strategic, Efficient & Engaged Government PROJECT NAME:Tree Ordinance Revision $30,000 2018 Community Development Revise Tree Ordinance PROJECT DESCRIPTION and/or JUSTIFICATION: FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 124 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 265,500 Total Project Cost: 265,500 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - 265,500 - - - - - - 265,500 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - 265,500 - - - - - - 265,500 - - - - - - IMPACT ON OPERATING BUDGET:Annual maintenance costs Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Create Program to Allow Online Tracking and Submission of Permits PROJECT DESCRIPTION and/or JUSTIFICATION:To purchase new permit tracking software (($150,000 - $200,000); to purchase software for electronic plan review ($50,000); and to purchase the equipment to support the electronic plan review ($15,500). FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Strategic, Efficient & Engaged Government PROJECT NAME:Permit Tracking Software $265,500 2018 Community Development FY 2018 Budget 125 Capital Improvement Program FY 2018 - FY 2024 Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 9,630 Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 9,630 Salary/Benefits - Maintenance & Operating 9,630 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 9,919 10,523 10,839 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 9,919 10,523 10,839 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Finance Telecommunications and Right-of-Way Management Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Brief Description of New Program/Service or Improvement of Existing Service Level: The telecommunications and right-of-way management program is offered through Georgia Municipal Association and provides a variety of services including franchise fee reviews, franchise fee management, and expertise for any negotiations with cable and telecommunications companies. Essentially, they will work with the companies on our behalf to ensure we are receiving the franchise fees due to us. They will also manage, on an ongoing basis, the franchise agreements and help us with any cellular tower lease negotiations. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (This can be a current performance measurement or the addition of a new measurement.) The initial franchise fee review will more than likely result in the collection of additional fees that we are due. If the service costs start to outweigh the benefit, we will make a determination of whether or not we move away from the program. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This is an annual agreement that will automatically renew each calendar year unless we issue a notice of termination. The annual cost is based on population. We will closely monitor the program to determine if we wish to continue each year. Strategic, Efficient & Engaged Government Streamline Processes ACCOUNT DESCRIPTION BUDGET REQUEST Notes: 10,216 10,216 - - - Page 1 of 2 STATE OF GEORGIA FULTON COUNTY ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT THE FISCAL 2018 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA APPROPRIATING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, ADOPTING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. WHEREAS, the City Manager of the City of Milton has presented a proposed fiscal year 2018 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budgets is a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the fiscal year 2018 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s fiscal year 2018 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. Page 2 of 2 ADOPTED AND APPROVED this 25th day of September, 2017. CITY OF MILTON, GEORGIA By: ________________________ Joe Lockwood, Mayor _____________________________ ___________________________ Council Member Karen C. Thurman Council Member Burt Hewitt _____________________________ ____________________________ Council Member Matt Kunz Council Member Joseph Longoria _____________________________ ____________________________ Council Member Bill Lusk Council Member Rick Mohrig Attest: _______________________________ Sudie AM Gordon, City Clerk First Reading: September 13, 2017 Public Hearing: September 25, 2017 Ratification: September 25, 2017 (SEAL) R TO: FROM: MILTONit ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM City Council DATE: September 18, 2017 Steven Krokoff, City Manager AGENDA ITEM: Consideration of a Resolution and Policy of the City of Milton Authorizing Certain Expenditures for Employee Award Banquets/Luncheons and Ceremonial Retirement Items. MEETING DATE: Monday, September 25, 2017 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (,,}APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (4'YES () NO CITY ATTORNEY REVIEW REQUIRED: ('YES () NO APPROVAL BY CITY ATTORNEY: (j,'CPPROVED () NOT APPROVED PLACED ON AGENDA FOR: o5/& j?a') 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltongo.us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: Steve Krokoff, City Manager Date: Submitted on September 20, 2017 for the September 25, 2017 Regular City Council Meeting Agenda Item: Consideration of a Resolution and Policy of the City of Milton Authorizing Certain Expenditures for Employee Award Banquets/Luncheons and Ceremonial Retirement Items. _____________________________________________________________________________________ Department Recommendation: The Management Team recommends approval of a resolution and policy authorizing certain expenditures for employee award banquets or luncheons and ceremonial retirement items. Executive Summary: It is generally believed and has been my experience that certain limited financial expenditures undertaken to demonstrate employee appreciation have a substantial and material positive influence on the morale, esprit de corps, productivity, and retention of workforce. In the City of Milton, this has taken the form of modest, non-routine, spending for employee appreciation luncheons or banquets, awards for superior service and bravery, and most recently, tokens of appreciation upon retirement. Expenditures such as these, however, are a matter of policy and should have the approval of the City Council. If approved, this will become a budget item that Council can evaluate on a yearly basis. Funding and Fiscal Impact: De Minimis Alternatives: No viable alternatives. Legal Review: Jarrard & Davis, LLP Concurrent Review: Steve Krokoff, City Manager Attachment(s): Resolution and Policy of the City of Milton Authorizing Certain Expenditures for Employee Award Banquets/Luncheons and Ceremonial Retirement Items. Page 1 of 2 STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. RESOLUTION AND POLICY OF THE CITY OF MILTON AUTHORIZING CERTAIN EXPENDITURES FOR EMPLOYEE AWARD BANQUETS/LUNCHEONS AND CEREMONIAL RETIREMENT ITEMS WHEREAS, O.C.G.A. 36-35-3 provides that the governing authority of a municipality may adopt clearly reasonable ordinances, resolutions, and regulations; WHEREAS, O.C.G.A. 36-35-4, provides that the governing authority of the municipality is authorized to fix the salary, compensation, and expenses of its municipal employees; WHEREAS, the City of Milton management team has advised the City Council that certain limited financial transactions undertaken to demonstrate employee appreciation have a substantial and material positive influence on the morale, esprit de corps, productivity, and retention of the City of Milton work force; WHEREAS, specifically, the City Council has been advised that modest, non-routine, spending for employee appreciation luncheons or banquets directly enhances morale, productivity, and retention of the City of Milton work force; WHEREAS, the City Council has likewise been advised by senior management that allowing retiring City of Milton employees to retain or receive moderately valued honorary items, with primarily ceremonial value, aids in spirit de corps and enhanced morale of City employees; WHEREAS, this policy has been recognized by the State of Georgia, that has expressly authorized retiring police officers to retain their city-issued weapon and badge (O.C.G.A. 35-1- 20); WHEREAS, the same policy objectives underpinning such ceremonial items would also apply to municipal firefighters and other retiring City employees; WHEREAS, for instance, it is recommended that retiring Milton firefighters receive a ceremonial “axe” from the City of Milton, as an acknowledgement of their faithful service to the residents of the City of Milton; WHEREAS, it is the recommendation of the City of Milton senior management team, that City of Milton employees retiring in good standing from the City be allowed to retain or receive an honorary ceremonial item in recognition of their faithful service to the City; WHEREAS, the City of Milton senior management team have advised that the direct financial costs of the above-referenced items are de minimis; and, Page 2 of 2 WHEREAS, the City of Milton senior management team have advised that the corresponding value to the City of Milton for the above-referenced luncheons and/or ceremonial items is material, substantial, and direct. NOW THEREFORE BE IT RESOLVED AS FOLLOWS: 1. That it is the policy of the City of Milton that the City Manager shall be authorized, from time to time, spend City funds on certain non-routine employee appreciation luncheons and/or banquets; 2. The occurrence and cost of such luncheons and/or banquets for the then-ending fiscal year is to be reported to the Council during the budget process, such that the Council may make an informed decision as to whether to fund such events during the next fiscal year; 3. The City Manager is likewise authorized to allow City of Milton employees, retiring from the City in good standing, to receive or retain a ceremonial item in recognition of their faithful service to the City; 4. For police officers, such item may be a weapon and badge or like item(s); for firefighters, such items may be a ceremonial axe or like item(s). The City Manager shall otherwise be entitled to acquire an appropriate ceremonial item for retiring non -public safety employees - but in no event shall the value of such ceremonial item exceed that which is authorized for retiring public safety personnel; and, 5. That the representations, affirmations, and policy statements in the preamble to this Resolution are specifically incorporated herein and made the findings of the City Council, as if set forth verbatim. SO RESOLVED, this 25th day of September, 2017. ____________________________ Joe Lockwood, Mayor City of Milton Attest: _____________________________ Sudie AM Gordon, City Clerk