HomeMy WebLinkAboutAgenda Packet CC - 10/02/2017 - City Council Meeting Agenda Packet
2006 HERITAGE WALK, MILTON, GA 30004 ǀ 678.242.2500 ǀ WWW.CITYOFMILTONGA.US
Persons needing special accommodations in order to participate in any City meeting should call
678.242.2500.
Joe Lockwood, Mayor
CITY COUNCIL
Karen Thurman
Matt Kunz
Bill Lusk
Burt Hewitt
Joe Longoria
Rick Mohrig
CITY COUNCIL CHAMBERS
City Hall
Monday, October 2, 2017 Regular Council Meeting Agenda 6:00 PM
INVOCATION – Fr. Reginald Simmons, St Aidan's Episcopal Church,
Milton, Georgia
CALL TO ORDER
1) ROLL CALL
2) PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood)
3) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda)
(Agenda Item No. 17-250)
4) PUBLIC COMMENT
MILTON CITY COUNCIL REGULAR COUNCIL MEETING OCTOBER 2, 2017
Page 2 of 3
Persons needing special accommodations in order to participate in any City meeting should call
678.242.2500.
5) CONSENT AGENDA
1. Approval of the September 13, 2017 Special Called City Council Meeting
Minutes.
(Agenda Item No. 17-251)
(Sudie Gordon, City Clerk)
2. Approval of the September 25, 2017 Regular City Council Meeting
Minutes.
(Agenda Item No. 17-252) (Sudie Gordon, City Clerk)
3. Approval of Bid Results for Milton Streetscape Project PI 0011675 and
Transmittal of Request for Georgia Department of Transportation
Authorization to Award Construction Contract to Excellere Construction,
LLC.
(Agenda Item No. 17-253)
(Sara Leaders, Transportation Engineer)
4. Approval of a Professional Services Agreement between the City of Milton
and the Georgia Municipal Association, Inc. for Telecommunications and
Right-of-Way Management.
(Agenda Item No. 17-254)
(Stacey Inglis, Assistant City Manager)
6) REPORTS AND PRESENTATIONS (None)
7) FIRST PRESENTATION (None)
8) PUBLIC HEARING (None)
9) ZONING AGENDA (None)
MILTON CITY COUNCIL REGULAR COUNCIL MEETING OCTOBER 2, 2017
Page 3 of 3
Persons needing special accommodations in order to participate in any City meeting should call
678.242.2500.
10) UNFINISHED BUSINESS
1. Approval of an Ordinance of the Mayor and Council of the City of
Milton, Georgia, to Establish the Ad Valorem Tax Rate of the City of Milton
for Fiscal Year 2017; and for Other Purposes.
(First Presentation September 25, 2017 Regular City Council Meeting)
(Agenda Item No. 17-247)
(Stacey Inglis, Assistant City Manager)
11) NEW BUSINESS
1. Consideration of a Resolution Adopting the Capital Improvements
Element 2017 Annual Update Relating to the City’s Impact Fee Program.
(Agenda Item No. 17-255) (Michele McIntosh-Ross, Principal Planner)
2. Consideration of the following Subdivision Plat:
Name of Development /
Location Action Comments /
# lots
Total
Acres Density
Von Lake Estates Final
Plat 12 Lots 16.203 .74 Lots / acre
(Agenda Item No. 17-256)
(Kathleen Field, Community Development Director)
12) MAYOR AND COUNCIL REPORTS
STAFF REPORTS
Department Updates
1. Public Works
2. Fire
3. Economic Development
4. Communication
13) EXECUTIVE SESSION (if needed)
14) ADJOURNMENT
(Agenda Item No. 17-257)
TO:
FROM:
I L
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
City Council
DATE: September 27, 2017
Steven Krokoff, City Manager
AGENDA ITEM: Approval of Bid Results for Milton Streetscape Project PI
0011675 and Transmittal of Request for Georgia Department
of Transportation Authorization to Award Construction
Contract to Excellere Construction, LLC.
MEETING DATE: Monday, October 2, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (,y -"APPROVED (J NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: (,YES () NO
CITY ATTORNEY REVIEW REQUIRED: (IYES () NO
APPROVAL BY CITY ATTORNEY: (/)'APPROVED (J NOT APPROVED
PLACED ON AGENDA FOR: i Ul611 w;1
2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us
0000
To: Honorable Mayor and City Council Members
From: Sara Leaders, PE, Transportation Engineer
Date: Submitted on September 26, 2017 for the October 2, 2017 Regular
City Council Meeting
Agenda Item: Approval of Bid Results for Milton Streetscape Project PI 0011675
and Transmittal of Request for Georgia Department of
Transportation Authorization to Award Construction Contract to
Excellere Construction, LLC
_____________________________________________________________________________________
Department Recommendation:
Approval
Executive Summary:
In March of 2013, the Georgia Department of Transportation (GDOT) and the City of
Milton executed a Memorandum of Understanding (MOU) regarding preliminary
engineering for the PI 0011675 Crabapple Streetscape project. In August of 2016 the
City updated the MOU to extend the bid date for the construction of the project. In
May of 2017, the City approved a TE Agreement that was executed by GDOT on
September 5, 2017. The project was advertised and the City received 6 bids for
construction. The final steps to begin construction are City approval of bid results, GDOT
issuance of Notice to Proceed to City and finally City approval of Construction
Agreement with Contractor. The approval of the bid results as part of this item will be
submitted to GDOT with the attached letter and GDOT will review and if approved,
issue a Notice to Proceed to the City. It is anticipated that the Construction Agreement
will be presented at the November 2, 2017 council meeting for approval.
Funding and Fiscal Impact:
The City funded 100% of preliminary engineering with local match that will count
toward the local requirement of 20% of the total project cost. Federal TE Grant funds will
be used for construction. Funding for this project is available in the Crabapple
Streetscape Capital Grants account.
Alternatives:
None
Legal Review:
Sam VanVolkenburgh – Jarrard & Davis (September 26, 2017)
Concurrent Review:
Steve Krokoff, City Manager
Attachment(s):
1. Bid Results Letter
2. Sample Notifications of project award letters from the general contractor to the
DBE subcontractors and the DBE acknowledgement letters (These will be
replaced with actual letters as they are received from the contractor)
October 3, 2017
Mr. Mark Lawing
Moreland Altobelli Associates, Inc.
2450 Commerce Ave, Suite 100
Duluth, GA 30096
RE: Subject: Bid Results
Project Name: SR 372; Broadwell Road, Mayfield Road & Mid Broadwell Road @ 4
Locs
Project Identification Number: PI# 0011675, Fulton County
Mr. Lawing,
The City of Milton opened bids on the referenced project. The results are shown below.
Base Bid Alternate 1 Alternate 2 Alternate 3 Alternate 4 Total
A1
Contracting
$617,000.00 $632,000.00 $620,000.00
*
$632,000.00
*
$657,000.00 $657,000.00
Excellere
Construction
$365,687.00 $377,939.60 $467,627.75 $479,766.43 $497,481.45 $497,481.45
Ed Castro
Landscape
$685,636.24
*
$533,294.88 $609,707.38 $659,487.39 $679,236.24 $679,236.24
Vertical
Earth
$539,593.00 $552,722.00 $618,584.00 $700,534.00 $722,716.00 $722,716.00
Tri Scapes
Inc
$595,964.62 $606,546.14 $698,302.64 $715,927.64 $734,095.66 $734,095.66
DAF
Concrete
Inc
$75,790.00
*
$114,680.00
*
$411,920.00 $82,340.00
*
$619,950.00 $619,950.00
*Does not match unit prices or is lower than previous alternate. Alternates include base
bid plus any previous alternates and the listed alternate.
The project low bidder, Excellere Construction, LLC met the Disadvantage Business
Enterprise (DBE) participation goal. We verified the DBE subcontractors are certified and
are being used in the areas of their certification. Notifications of project award letters
from the general contractor to the DBE subcontractors and the DBE acknowledgement
letters are attached.
The City of Milton wishes to include alternates 1, 2, 3 and 4 in the low bidder’s contract;
therefore, we request an authorization to award a construction contract to Excellere
Construction, LLC for $497,481.45.
In addition to the construction contract amount, the City of Milton will retain the
services of a consultant for construction oversight for the amount of $76,360.00
This project does not have any force account work.
The total construction phase funds requested is $573,841.45. We look forward to GDOT
approval of this request and the subsequent construction of our project. If you have
any questions please contact me at 678-242-2507 or honor.motes@cityofmiltonga.us .
Sincerely,
Honor Motes
Procurement Manager
City of Milton
Attachments
Notifications of project award letters from the general contractor to the DBE
subcontractors and the DBE acknowledgement letters
Cc:
Sara Leaders, Transportation Engineer
(all items in italics should be replaced with appropriate information)
Revised November 11, 2015
PLACE ON CONTRACTOR LETTERHEAD
Current Date
DBE Contractor Name
Address
City, State Zip Code
Re: CSTEE-000x-00(xxx)(if applicable); PI xxxxxxx
Xxxxx (GDOT Project Name)
xxxxx County
Dear (representative of DBE firm):
On Month/Day/Year, our company submitted a bid to the Sponsor for the above
referenced project. The DBE participation goal established by GDOT for the project was
x%. Our bid included contracting the following amount of proposed work with your
company to achieve our DBE participation goal:
DBE Firm Amount Type of Work Proposed
Company Name $##,### Brief description. For Ex “Concrete curb”
Please acknowledge the terms of this letter by signing the following statement:
Acknowledged by: ___________________________ Date: ________________
DBE firm representative title
Typed name of DBE representative
Sincerely,
Typed Name of Prime Contractor
Title of Representative of Prime Contractor
Cc:
File
Sponsor Contact, Sponsor City/County
Consultant Contact, Consultant Company Name
TO:
FROM:
M I LTO N, Ar
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
City Council
DATE: September 27, 2017
Steven Krokoff, City Manager
AGENDA ITEM: Approval of a Professional Services Agreement between the
City of Milton and the Georgia Municipal Association, Inc. for
Telecommunications and Right -of -Way Management.
MEETING DATE: Monday, October 2, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (, APPROVED () NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: (.YES () NO
CITY ATTORNEY REVIEW REQUIRED: (,�'YES () NO
APPROVAL BY CITY ATTORNEY: (,APPROVED (J NOT APPROVED
PLACED ON AGENDA FOR: i vI ° Jz0f I
2006 Heritage Walk Milton, GA P: 678.242.2500 1 F: 678.242.2499
0000
info@cityofmiltonga.us I www.cityofmiltonga.us
To: Honorable Mayor and City Council Members
From: Stacey Inglis, Assistant City Manager
Date: Submitted on September 26, 2017 for the October 2, 2017 Regular City Council
Meeting
Agenda Item: Approval of a Professional Services Agreement between the City of Milton and
the Georgia Municipal Association, Inc. for Telecommunications and Right -of-
Way Management
Department Recommendation:
Approve the agreement as submitted.
Executive Summary:
The telecommunications and right-of-way management program is offered through the Georgia
Municipal Association, Inc. and provides a variety of services including franchise fee reviews,
franchise fee management, and expertise for any negotiations with cable and
telecommunications companies. They will work with the companies on our behalf to ensure we
are receiving the franchise fees due to the city. They will also manage, on an ongoing basis, the
franchise agreements and help us with any cellul ar tower lease negotiations.
This is an annual agreement that will automatically renew each calendar year unless we issue a
notice of termination.
Funding and Fiscal Impact:
The annual contract fee is based on population. For 2018, the fee will be $9,630. It is anticipated
that the revenues recovered will more than offset the costs in the first year.
Alternatives:
None.
Legal Review:
Ken Jarrard, email dated 9/11/2017.
Concurrent Review:
Steve Krokoff, City Manager
AGREEMENT
BETWEEN THE CITY
OF MILTON AND
THE GEORGIA MUNICIPAL ASSOCIATION, INC.
FOR TELECOMMUNICATIONS & RIGHT OF WAY
MANAGEMENT
WHEREAS, the City of Milton (“City”) desires to provide regulation and oversight of cable television
and other telecommunications services being provided to the citizens of the City;
WHEREAS, the Georgia Municipal Association, Inc. (“GMA”) has available a telecommunications
and right of way management service; and,
WHEREAS, the City has a need for such telecommunications and right of way management services.
THEREFORE, THE CITY AND GMA AGREE AS FOLLOWS:
Section 1. Services Provided to the City of Milton
GMA agrees to provide, either directly or through its agents or subcontractors, the following
consulting services, (all of which are explained more fully below) which are to be known as GMA’s
Telecommunications and Right of Way Management Service:
a) Local Franchise Management, as more fully described in Section 2 of this agreement;
b) State Issued Franchise Management, as more fully described in Section 3 of this agreement;
c) Cellular Tower and PCS Tower Site Consultation Services, as more fully described in Section 4
of this agreement;
d) Franchise Compliance Monitoring Services as more fully described in section 5 of this
agreement.
e) Right of Way Ordinance Development as more fully described in Section 6 of this agreement.
Section 2. Local Franchise Management
Local Franchise Management shall include assisting the City with the following:
a) Facilitating the City’s compliance with the 1984 and 1992 Federal Cable Acts, the
Telecommunications Act of 1996 and the rules of the FCC affecting municipal regulation of
cable and video service providers;
b) Regulating cable rates for basic service, equipment and installation, and performing rate analysis
to determine compliance with the Federal Communications Commission (“FCC”) rate
regulations, if the city is a rate regulator;
c) Evaluating and responding to requests for approval of franchise grant, transfer, modification or
renewal;
d) Recommending and developing customer service standards for cable and video service providers;
and
e) Assisting with Public Educational and Government Channel (PEG) development and
implementation issues.
Section 3. State Issued Franchise Management
State Issued Franchise Management shall include assisting the City as needed with the following
based on O.C. G. A. 36-76-1 et seq.:
a) Reviewing requests for state issued franchises submitted to the Secretary of State’s Office to
provide service within the city’s corporate limits, including facilitating the Secretary of State’s
procedural processes related to the franchise fee percentage for a holder of a state issued
franchise;
b) Assisting with Public Educational and Government Channel (PEG) development and
implementation issues;
c) Reviewing requests for transfers of state issued franchises submitted to the Secretary of State’s
Office for service provided within the city’s corporate limits; and
d) Assisting with customer complaints rules as established by the Governor’s Office of Consumer
Affairs.
Section 4. Cellular and PCS Tower Site Consultation Services
Cellular and PCS and Tower Site Consultation Services shall include:
a) Negotiating agreement between the city and any cellular or PCS provider for use of the city’s
property by the provider;
b) Advising Cities on the provisions of tower site agreements for the use of public land;
c) Informing Cities concerning federal policies related to siting of wireless technologies; and
d) Referring Cities to engineering or other professional resources on an as needed basis.
Section 5. State and Local Franchise Compliance Monitoring Services
Franchise compliance monitoring services shall include systematically reviewing the cable operator’s
or video provider’s compliance with the terms of certain aspects of a local or state issued franchise
agreement to encompass the following:
a) Upon receipt of revenue report forms from the city, monitor compliance with the definition of
“gross revenue” and assist with recovery of any identified underpayments;
b) Periodically perform a review of the franchisee’s books and records to determine compliance
with the definition of gross revenue and assisting with recovery of any identified underpayment;
c) Advising government concerning conducting the local performance review of an operator’s
performance in compliance with provisions of a local franchise agreement;
d) Reviewing funding or other issues related to the government channel, tower rental fees or pole
agreement fees if applicable;
e) Documenting operator’s carriage of appropriate insurance coverage;
f) Checking and documenting the status of system construction timeframes, if applicable;
g) Handling and resolving subscriber complaints as referred;
h) Monitoring operator’s adherence to federal, state or local customer service standards;
i) Notifying Cities of any identified areas of noncompliance and resolution of same or notification
that the operator was found to be in compliance;
Section 6. Rights of Way Ordinance Development
a) Review existing Rights of Way Ordinance to determine City’s current rights of way practices;
b) Review existing permit process and other ordinances that impact use and restoration of the rights
of way;
c) Evaluate current Rights of Way practices and recommend changes; and
d) Provide updated Rights of Way Ordinance based on the unique needs of the city
Section 7. Other Services
In addition to the services outlined above, the City may obtain technical performance auditing of a
cable operator or telecommunications company and technical assistance in the development of public,
educational and governmental access channels and institutional networks as well as engineering
consulting services concerning cellular tower siting. These other services may be obtained from
GMA, its agents, employees or subcontractors. The parties to the agreement may execute an
addendum or addenda to this agreement for the City to obtain such services; provided, however, the
additional fee for each such additional service shall not exceed $10,000.
Section 8. Effective Date, Renewal and Termination; Payment.
a) This agreement shall commence as of October 2, 2017.
b) This agreement shall terminate absolutely and without further obligation on the part of the City
on December 31 each year and shall automatically renew each January 1 for successive annual
terms thereafter, absent either party’s provision of written notice of non-renewal. Notice of non-
renewal shall be provided by the later of: (1) thirty days before the beginning of the next term;
or (2) twenty-five days after City’s receipt of the invoice setting the price for the upcoming term.
c) The Telecommunications and Right of Way Management Services described in Sections 1-6 of
this agreement shall all be provided for a single lump sum fee charged for each term. The fee
for the initial three-month term of this agreement is $2,407.50, which amount shall be invoiced
upon complete execution of this agreement. The annual fee for each succeeding term shall be
reflected in an invoice to be submitted to the City at least 30 days and no more than 60 days prior
to the beginning of the term. Invoices shall be paid by the City within 30 days of receipt.
d) The amount and timing of payment for any “Other Services” described in Section 7 shall be as
set forth in the addendum authorizing such services. If this agreement terminates and fails to
renew before the completion of any “Other Services” requested, GMA shall be entitled to
payment for the reasonably-substantiated value of all services rendered to the City as of the
effective date of termination (not to exceed the agreed-upon price for such services). Title to
any supplies, materials, equipment, or other personal property, to the extent transferred under
this agreement, shall remain in GMA until fully paid for by City.
Section 9. Hold Harmless and Indemnification.
Each party shall bear the responsibility for liability for negligence, errors or omissions of its own
officers, agents, employees or subcontractors in carrying out this agreement. To the extent permitted
by law, the City holds harmless GMA for liability for the negligence of th e City, its officers, agents,
employees, or subcontractors arising out of this agreement. GMA holds harmless the City for the
negligence of GMA, its officers, agents, employees, or subcontractors arising out of this agreement.
No agency relationship created for other purposed including but not limited to workers compensation
and employee benefits and neither party or their officers, agents or employees shall be deemed
employees of the other party.
Section 10. Agency
In addition by executing the attached Agent Representation Form the City designates GMA, its
officers, agents, employees, and contractors as agents of the City for purposes of Section 635A of the
Communications Act of 1934, as amended, the applicable provisions of the Local Government
Antitrust Act of 1984 and O.C. G. A. 36-76-1 et seq known as the Georgia Consumer’s Choice for
Television Act of 2008.
Section 11. Amendments.
This contract may be amended by future written agreements executed on behalf of the City and GMA.
Section 12. Georgia Security and Immigration Compliance Act
The parties acknowledge that compliance with the requirements of O.C.G.A. 13-10-91 and Rule 300-
10-1-.02 are conditions of this agreement, and GMA attests compliance with the requirements of
O.C.G.A. §13-10-91 and Rule 300-10-1-.02 by the execution of the contractor affidavit shown in Rule
300-10-1-.07, or a substantially similar contractor affidavit, which document is attached to and made
a part of this contract as Exhibit A.
GMA agrees that, in the event GMA employs or contracts with any subcontractor(s) in connection
with the covered contract, GMA will secure from such subcontractor(s) attestation of the
subcontractor’s compliance with O.C.G.A. 13-10-91 and Rule 300-10-1-.02 by the subcontractor’s
execution of the subcontractor affidavit shown in Rule 300-10-1-.08 or a substantially similar
subcontractor affidavit, and maintain records of such attestation for inspection by the City at any time.
GMA agrees that the employee-number category designated below is applicable to it.
____ 500 or more employees.
____ 100 or more employees.
____ Fewer than 100 employees.
In the event GMA employs or contracts with any subcontractor(s) in connection with this agreement,
is shall secure from the subcontractor(s) such subcontractor(s') indication of the employee-number
category applicable to the subcontractor, and maintain records of such attestation for inspection by
the City at any time. Such subcontractor affidavit shall become a part of the GMA/subcont ractor
agreement.
Section 13. Nondiscrimination.
In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d, section
303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the
Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of federal law,
GMA agrees that, during performance of this agreement, GMA, for itself, its assignees and successors
in interest, will not discriminate against any employee or applicant for employment, any
subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability.
In addition, GMA agrees to comply with all applicable implementing regulations and shall include
the provisions of this paragraph in every subcontract for services contemplated under this agreement.
Section 14. Ethics Code; Conflicts of Interest.
As required by Section 2-622(d)(3) of the City of Milton Purchasing Policy, GMA agrees that it shall
not engage in any activity or conduct that would result in a violation of the City of Milton Code of
Ethics or any other similar law or regulation. GMA certifies that to the best of its knowledge no
circumstances exist which will cause a conflict of interest in performing under this agreement. GMA
and City acknowledge that it is prohibited for any person to offer, give, or agree to give any City
employee or official, or for any City employee or official to solicit, demand, accept, or agree to accept
from another person, a gratuity of more than nominal value or rebate or an offer of employment in
connection with any decision, approval, disapproval, recommendation, or preparation of any part of
a program requirement or a purchase request, influencing the content of any specification or
procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity
in any proceeding or application, request for ruling, determination, claim or controversy, or other
particular matter, pertaining to any program requirement or a contract or subcontract, or to any
solicitation or proposal therefor. GMA and City further acknowledge that it is prohibited for any
payment, gratuity, or offer of employment to be made by or on behalf of a sub -contractor under a
contract to the prime contractor or higher tier sub-contractor, or any person associated therewith, as
an inducement for the award of a subcontract or order.
Section 15. Law Applicable.
This agreement shall be construed under the laws of the State of Georgia.
Section 16. Consulting Services
For purposes of this agreement, none of the services provided pursuant to this agreement shall be
regarded or treated as the practice of law or accountancy.
[SIGNATURES ON FOLLOWING PAGE]
EXECUTED ON BEHALF OF THE CITY OF MILTON THIS ______DAY OF ______________,
2017.
ATTEST:
___________________________________
City Clerk
CITY OF MILTON:
By: ________________________________
Authorized Signatory, Title
APPROVED AS TO FORM:
_________________________________
City Attorney
GEORGIA MUNICIPAL ASSOCIATION, INC.
By: __________________________________
Executive Director
Georgia Municipal Association
Telecommunications and Right of Way Management Service
AGENT REPRESENTATION FORM
The undersigned is a participant in the Georgia Municipal Association’s (GMA)
Telecommunications and Right of Way Management Service (TRM). GMA’s TRM
service provides assistance with all aspects of federal and state cable and video
franchising, including but not limited to franchise renewals and modifications, state
franchise application process, franchise fee reviews and customer service issues. As a
participant in GMA’s TRM service authorization is hereby granted to allow GMA’s staff
and/or subcontractors to act on the Participants behalf as listed above.
This AGENT REPRESENTATION FORM is effective upon date signed and until
further notice.
______________________________________________________________________
Name of City, Town or County
___________________________________ ________________________
Street Address City,
____________
Zip Code
_____________________ ________________________
Phone Fax #
_______________________
Email Address
_________________________________________ _________________________
Submitted By Print Name Title
Signature __________________________ Date___________________________
TO:
FROM:
I
LTO
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
City Council
DATE: September 27, 2017
Steven Krokoff, City Manager
AGENDA ITEM: Approval of an Ordinance of the Mayor and Council of the
City of Milton, Georgia, to Establish the Ad Valorem Tax Rate
of the City of Milton for Fiscal Year 2017; and for Other
Purposes.
MEETING DATE: Monday, October 2, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (APPROVED (J NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: () YES (NO
CITY ATTORNEY REVIEW REQUIRED: () YES (JAO
APPROVAL BY CITY ATTORNEY: () APPROVED (J NOT APPROVED
PLACED ON AGENDA FOR: i 0)
2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltongo.us I www.cityofmiltonga.us
0000
To: Honorable Mayor and City Council Members
From: Stacey Inglis, Assistant City Manager
Date: Submitted on September 15, 2017 for the September 25, 2017 Regular City
Council Meeting (First Presentation) and October 2, 2017 Regular City Council
Meeting (Unfinished Business)
Agenda Item: Consideration of an Ordinance of the Mayor and Council of the City of Milton,
Georgia, to Establish the Ad Valorem Tax Rate of the City of Milton for Fiscal Year
2017; and for Other Purposes.
Department Recommendation:
Adopt the ordinance as presented to establish the ad valorem tax rate of the City of Milton for
the 2017 fiscal year.
Executive Summary:
We are proposing a maintenance and operating millage rate of 4.731 mills, which is the same rate
we’ve had in all 10 years of the City’s incorporation. We are also proposing a bond millage rate
of 0.321 mills for the General Obligation Bond, Series 2017 that was approved through referendum
on the November 2016 ballot. This will cover the first year of debt service payments totaling
$731,991. (Please note, the initial bond payments are interest only. Future years will include
principal and interest payments and total roughly $1.7 million; therefore, the bond millage rate will
increase accordingly.)
The tax digest for 2017 is showing taxable assessments for real and personal property at
$2,352,835,022, net of exemptions. This represents an increase of 2.7% over the 2016 digest due to
assessments on newly improved properties.
Motor vehicle assessed values in 2017 are $38,158,500 and have decreased by 31% since 2016.
This decline is a result of House Bill 386, which is phasing out motor vehicle taxes (or the “birthda y
tax”) and replacing it with the title ad valorem tax. The TAVT is a one -time title fee that is paid on
all vehicle sales. It is not a property tax and is, therefore, not included in the tax digest.
Funding and Fiscal Impact:
The total amount of property taxes to be levied for maintenance and operating purposes,
excluding motor vehicle tax, is roughly $11.1 million. Typically, we bill property taxes on September
1, but we are delayed significantly this year due to the Fulton County tax assessment issues.
Currently, the anticipated bill date will be around mid-October. This will impact the amount of
taxes we can book to Fiscal Year 2017. Initially, we projected a tax collection of $10,290,000. With
the delay in billing, we are now projecting tax collections to be roughly $5.6 million for Fiscal Year
2017 with the remaining $4.69 million to be booked in Fiscal Year 2018. The revenue shortfall in
Fiscal Year 2017 will be offset by delaying the operating transfers out to the Capital Project Fund
to Fiscal Year 2018.
Alternatives:
None.
Legal Review:
Not required.
Concurrent Review:
Steve Krokoff, City Manager
Page 1 of 2
STATE OF GEORGIA ORDINANCE NO.
COUNTY OF FULTON
AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF
MILTON, GEORGIA, TO ESTABLISH THE AD VALOREM TAX RATE OF
THE CITY OF MILTON FOR FISCAL YEAR 2017; AND FOR OTHER
PURPOSES
WHEREAS, the Charter of the City of Milton, Georgia authorizes the City to levy and
provide for the assessment of ad valorem property taxes on all property subject to
taxation; and
WHEREAS, the Charter of the City of Milton, Georgia provides that the valuation of all
property subject to taxation by the City shall be determined according to the tax digest
prepared by the Fulton County Board of Tax Assessors; and
WHEREAS, the Mayor and City Council, after hearing and after duly considering all
such relevant evidence, testimony and public comments, has determined that it is in the
best interests of, and necessary to meet the expenses and obligations of, the City of
Milton, Georgia to set a levy on each $1,000.00 of taxable value for all property subject
to ad valorem taxation by the City; now
BE IT ORDAINED by the Mayor and City Council of the City of Milton, Georgia as
follows:
SECTION I: The ad valorem tax rate for the City of Milton, Georgia for the 2017
fiscal year, on property subject to ad valorem taxation by the City is hereby fixed at
$5.052 on forty percent (40%) of each $1,000.00 of property subject to ad valorem tax by
the City.
SECTION II: Said rate of $5.052 on forty percent (40%) of each $1,000.00 of taxable
property is hereby levied as follows:
(a) For General Government purposes $4.731 on forty percent (40%) of each
$1,000.00 of taxable property.
(b) For the purpose of retiring outstanding General Obligation bonds, $0.321 on
forty percent (40%) of each $1,000.00 of taxable property.
SECTION III: All ordinances and parts of ordinances in conflict herewith are hereby
repealed.
Page 2 of 2
ORDAINED this the ____day of ________, 2017.
____________________________________
Joe Lockwood, Mayor
Attest:
___________________________
Sudie AM Gordon, City Clerk
(SEAL)
M1.1-TONIP
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
TO: City Council DATE: September 27, 2017
FROM: Steven Krokoff, City Manager;
AGENDA ITEM: Consideration of a Resolution Adopting the Capital
Improvements Element 2017 Annual Update Relating to the
City's Impact Fee Program.
MEETING DATE: Monday, October 2, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (t�'APPROVED (J NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: (-KYES () NO
CITY ATTORNEY REVIEW REQUIRED: (,'-'YES () NO
APPROVAL BY CITY ATTORNEY. (t -APPROVED (J NOT APPROVED
PLACED ON AGENDA FOR: to/000/7
2006 Heritage Walk Milton, GA P: 678.242.2500 1 F: 678.242.2499 info@cityofmiltonga.us I WWW.cityofmiltonga.US
To: Honorable Mayor and City Council Members
From: Michele McIntosh-Ross, Principal Planner
Date: Submitted on September 25, 2017 for the October 02, 2017 Regular
Council Meeting
Agenda Item: Consideration of a Resolution Adopting the Capital Improvements
Element 2017 Annual Update, Relating to the City’s Impact Fee
Program.
______________________________________________________________________________
Department Recommendation:
Approval
Executive Summary:
As a municipality that collects Impact Fees, a Capital Improvements Element (CIE) Annual
Update is required per the Georgia Department of Community Affairs (DCA). The 2017 CIE
update contains the five-year project lists for impact fee eligible items based on the previously
adopted 2016 CIE. A CIE Annual Update was prepared by the city’s impact fee consultants,
Ross+ Associates. The document was reviewed by staff, and discussed at the August 7, 2017
council work session. A public hearing was held on August 21, 2017 and the council approved
a resolution to transmit the draft 2017 CIE Annual Update for State and regional review.
The Atlanta Regional Commission and the Georgia Department of Community Affairs have
reviewed the 2017 Capital Improvements Element Annual Update, and in a letter dated
September 21, 2017 have found it to be consistent with all State and Regional requirements.
Funding and Fiscal Impact:
None
Alternatives:
None
Legal Review:
Ken Jarrard – Jarrard & Davis 9-28-2017
Concurrent Review:
Steve Krokoff
Document
Attachment(s):
2017 Capital Improvements Element (CIE) Annual Update
Resolution to Adopt
Approval letter from ARC
STATE OF GEORGIA
COUNTY OF FULTON RESOLUTION NO. 17-
A RESOLUTION ADOPTING THE CAPITAL IMPROVEMENTS ELEMENT 2017 ANNUAL UPDATE
WHEREAS, On September 21, 2015, the City of Milton adopted a Capital Improvements
Element (CIE) as an amendment to the Milton Comprehensive Plan; and
WHEREAS, On October 17, 2016, the City adopted the 2016 Annual Update of the Capital
Improvements Element; and
WHEREAS, the City of Milton has prepared a 2017 Annual Update to the adopted Capital
Improvements Element (including financial data for fiscal year 2016 as applicable); and
WHEREAS, a proposed Capital Improvements Element 2017 Annual Update (a copy of
which is attached hereto as Exhibit “A”) was prepared, submitted to, and reviewed by the
Atlanta Regional Commission and the Georgia Department of Community Affairs in
accordance with the “Development Impact Fee Compliance Requirements” and the
“Minimum Planning Standards and Procedures for Local Comprehensive Planning”
adopted by the Department of Community Affairs pursuant to the Georgia Planning Act
of 1989; and
WHEREAS, the Atlanta Regional Commission and the Georgia Department of Community
Affairs have reviewed the 2017 Capital Improvements Element Annual Update, and on
September 21, 2017 found it to be in compliance with all State and Regional requirements
(a copy of the approval letter is attached hereto as Exhibit “B”);
BE IT THEREFORE RESOLVED that the Milton City Council does hereby adopt the Capital
Improvements Element 2017 Annual Update attached hereto as Exhibit “A”, in
accordance with the requirements of the Development Impact Fee Compliance
Requirements adopted pursuant to the Georgia Planning Act of 1989.
RESOLVED this 2nd day of October, 2017.
_________________________
Joe Lockwood, Mayor
Attest:
_____________________________
Sudie AM Gordon, City Clerk
Capital Improvements
Element
2017 Annual Update
Fiscal Year 2016 (10/1/15—9/30/16)
Financial Report &
Community Work Program
City of Milton, Georgia
As Adopted: October 2, 2017
Introduction
City of Milton 2017 CIE Annual Update _____________ October 2, 2017 ______________________________________ page 1
This Capital Improvements Element
Annual Update has been prepared
based on the rules and regulations
pertaining to impact fees in Georgia,
as specified by the Development Im-
pact Fee Act (DIFA) and the Depart-
ment of Community Affairs (DCA)
documents Development Impact Fee
Compliance Requirements and
Standards and Procedures for Local
Comprehensive Planning. These three
documents dictate the essential el e-
ments of an Annual Update, specifi-
cally the inclusion of a financial report
and a schedule of improvements.
According to DCA’s Compliance Re-
quirements, the Annual Update:
“must include: 1) the Annual Re-
port on impact fees required under
O.C.G.A. 36-71-8; and 2) a new
fifth year schedule of improve-
ments, and any changes to or re-
visions of previously listed CIE
projects, including alterations in
project costs, proposed changes in
funding sources, construction
schedules, or project scope.”
(Chapter 110-12-2-.03(2)(c))
This Annual Update itself is based on
the City of Milton’s Capital Improve-
ments Element, as adopted by the
City October 5, 2015.
Financial Report
The Financial Report included in this
document is based on the require-
ments of DIFA, specifically:
“As part of its annual audit pro-
cess, a municipality or county shall
prepare an annual report describ-
ing the amount of any develop-
ment impact fees collected, en-
cumbered, and used during the
preceding year by category of pub-
lic facility and service area.”
(O.C.G.A. 36-71-8(c))
The required financial information for
each public facility category appears
in the main financial table (page 2);
each of the public facility categories
has a single, city-wide service area.
The status of all impact fee projects,
by public facility category, is shown
on the tables on pages 3, 4, 5 and 6.
The City’s fiscal year runs from Octo-
ber 1 to September 30.
Schedule of Improvements
In addition to the financial report, the
City has prepared a five-year sched-
ule of improvements—a community
work program (CWP)—as specified in
DCA’s Compliance Requirements
(Chapter 110-12-2-.03(2)(c)), which
states that local governments that
have a CIE must “update their entire
Short Term [i.e., Community] Work
Programs annually.”)1
According to DCA’s requirements,2
the CWP must include:
A brief description of the activity;
Legal authorization, if applicable;
Timeframe for undertaking the ac-
tivity;
Responsible party for implement-
ing the activity;
Estimated cost (if any) of impl e-
menting the activity; and,
Funding source(s), if applicable.
All of this information appears in the
Community Work Program portion of
this document, beginning on page 7.
1 Note that DCA’s Compliance Requirements
specify that the work program is to meet the
requirements of Chapter 110-12-1-.04(7)(a),
which is a reference to the work program re-
quirements in a previous version of the Stand-
ards and Procedures for Local Comprehensive
Planning. The correct current description is
found at Chapter 110-12-1-.04(2)(b)1.
2 Chapter 110-12-1-.03(3).
Financial Report
City of Milton 2017 CIE Annual Update ________________ October 2, 2017 ____________________________________________ page 2
City of Milton
Public Facility Parks &
Recreation
Fire
Protection
Law
Enforcement Roads Adminis-
tration TOTAL
Impact Fee Fund Balance
October 1, 2015 -$ -$ -$ -$ -$ -$
Impact Fees Collected (October 1,
2015 through September 30, 2016)671,230.80$ 90,232.62$ 15,746.76$ 112,607.76$ 26,694.68$ 916,512.62$
Subtotal: Fee Accounts 671,230.80$ 90,232.62$ 15,746.76$ 112,607.76$ 26,694.68$ 916,512.62$
Accrued Interest 163.35 19.05$ 3.32$ 23.77$ 6.28$ 215.77$
(Impact Fee Refunds)-$ -$ -$ -$ -$ -$
(Expenditures)-$ (8,110.00)$ -$ (96,536.08)$ (26,700.96)$ (131,347.04)$
Impact Fee Fund Balance
September 30, 2016 671,394.15$ 82,141.67$ 15,750.08$ 16,095.45$ -$ 785,381.35$
Impact Fees Encumbered 671,394.15$ 82,141.67$ 15,750.08$ 16,095.45$ -$ 785,381.35$
Note: Impact Fee collections initiated October 5, 2015 (FY 2016)
Annual Impact Fee Financial Report - Fiscal Year 2016
Financial Report
City of Milton 2017 CIE Annual Update ________________ October 2, 2017 ____________________________________________ page 3
Public Facility:
Responsible Party:Parks and Recreation Department
Service Area:
Project Description
Project
Start
Date
Project
End
Date
Local Cost of
Project*
Maximum % of
Funding from
Impact Fees
Max Funding
from Impact Fees*
FY 2016
Impact Fees
Expended
Impact Fees
Expended
(Previous Years)
Total Impact
Fees Expended
to Date
Impact Fees
Encumbered Status/Remarks
Park Land (455 acres)2017 2035 68,665,646.59$ 67.39%46,275,786.85$ -$ -$ $ 649,949.15
Conservation Easements (2747 ac)2017 2035 37,687,219.02$ 41.44%15,616,326.67$ -$ -$
Land for Trails (110 acres)2017 2035 22,637,026.35$ 41.39%9,369,796.00$ -$ -$
Baseball Fields (8)2022 2035 2,416,978.76$ 63.80%1,541,931.23$ -$ -$
Football/Soccer/Lacrosse (2)2022 2035 277,625.94$ 89.85%249,433.52$ -$ -$
Basketball Courts (11)2022 2035 898,201.57$ 42.18%378,852.88$ -$ -$
Playgrounds (Structured) (34)2020 2035 1,665,755.63$ 42.89%714,408.29$ -$ -$
Picnic Shelters / Pavilions (34)2020 2035 4,997,266.90$ 42.89%2,143,224.88$ -$ -$ 21,445.00$ Broadwell PK
Community Centers (4)2018 2035 2,605,646.33$ 42.53%1,108,195.49$ -$ -$
Multi-Use Trails (90.76 miles)2020 2035 62,195,885.85$ 42.48%26,419,298.43$ -$ -$
204,047,252.94$ 103,817,254.24$ -$ -$ -$ 671,394.15$
*All costs are Net Present Value per CIE adopted October 5, 2015. Maximum funding based on percent impact fee eligible.
When impact fees are initially calucated for proposed projects, they are based on estimated costs, and the percentage of the estimate that is impact fee eligible is calculated based
on the Level of Service standards in the Capital improvements Element, which yielded the proportion of the project that is required to meet the needs of future growth and develop-
ment. When a project is completed, the actual cost is then known and, based on the percent eligible for impact fee funding, the actual amount of impact fee collections that can be
expended on the project is revised accordingly so that the proportional share of the project attributable to new growth and development is not exceeded.
NOTE: For projects that are not 100% impact fee funded, funding may be provided from the General Fund, the Capital Projects Fund or other local taxation sources, as
determined during the annual budget adoption process.
Parks and Recreation
City-wide
Financial Report
City of Milton 2017 CIE Annual Update ________________ October 2, 2017 ____________________________________________ page 4
Public Facility:
Responsible Party:Fire Department / Administration
Service Area:
Project Description
Project
Start
Date
Project
End
Date
Local Cost of
Project*
Maximum % of
Funding from
Impact Fees
Max Funding
from Impact Fees*
FY 2016
Impact Fees
Expended
Impact Fees
Expended
(Previous Years)
Total Impact
Fees Expended
to Date
Impact Fees
Encumbered Status/Remarks
Emergency Warning Sirens 2014 2014 216,329.00$ 41.44%89,646.74$ -$ -$ -$ Completed
Storage Facility 2017 2018 267,096.40$ 100.00%267,096.40$ -$ -$ 40,251.67$
Fire Station 42 Replacement 2020 2022 1,389,243.43$ 40.00%555,697.37$ -$ -$
Training Facility 2017 2017 430,176.66$ 100.00%430,176.66$ 8,110.00$ 8,110.00$ 41,890.00$ Underway
Westside Fire Station **2024 2026 1,501,562.50$ 66.67%1,001,091.72$ -$ -$
Hwy 9 Fire Station **2017 2019 1,428,686.06$ 100.00%1,428,686.06$ -$ -$
General Vehicle 2015 2015 38,609.80$ 100.00%38,609.80$ -$ -$ Completed
Heavy Vehicle 2016 2016 453,066.46$ 100.00%453,066.46$ -$ -$ Completed
General Vehicle 2020 2020 39,442.62$ 100.00%39,442.62$ -$ -$
Heavy Vehicle 2018 2018 462,839.28$ 100.00%462,839.28$ -$ -$
General Vehicle 2022 2022 40,725.67$ 100.00%40,725.67$ -$ -$
Heavy Vehicle 2021 2021 477,895.17$ 100.00%477,895.17$ -$ -$
General Vehicle 2024 2024 42,050.45$ 100.00%42,050.45$ -$ -$
Heavy Vehicle 2024 2024 493,440.83$ 100.00%493,440.83$ -$ -$
Heavy Vehicle 2027 2027 509,492.17$ 100.00%509,492.17$ -$ -$
General Vehicle 2029 2029 43,884.11$ 100.00%43,884.11$ -$ -$
Heavy Vehicle 2030 2030 526,065.66$ 94.36%496,408.38$ -$ -$
General Vehicle 2033 2033 45,797.72$ 94.36%43,215.84$ -$ -$
Heavy Vehicle 2033 2033 543,178.27$ 0.00%-$ -$ -$
General Vehicle 2034 2034 47,287.49$ 0.00%-$ -$ -$
8,996,869.75$ 6,913,465.73$ 8,110.00$ -$ 8,110.00$ 82,141.67$
*All costs are Net Present Value per CIE adopted October 5, 2015. Maximum funding based on percent impact fee eligible.
When impact fees are initially calucated for proposed projects, they are based on estimated costs, and the percentage of the estimate that is impact fee eligible is calculated based
on the Level of Service standards in the Capital improvements Element, which yielded the proportion of the project that is required to meet the needs of future growth and develop-
ment. When a project is completed, the actual cost is then known and, based on the percent eligible for impact fee funding, the actual amount of impact fee collections that can be
expended on the project is revised accordingly so that the proportional share of the project attributable to new growth and development is not exceeded.
**Percent impact fee eligible revised due to change in anticipated year of expenditure.
NOTE: For projects that are not 100% impact fee funded, funding may be provided from the General Fund, the Capital Projects Fund or other local taxation sources, as
determined during the annual budget adoption process.
NOTE: For projects that are not eligible for impact fee funding, the cells in the "FY2016 Impact Fees Expended" column are shaded out, indicated that no impact fees may be
expended on those projects.
Fire Protection
City-wide
Facilities
Vehicles
Financial Report
City of Milton 2017 CIE Annual Update ________________ October 2, 2017 ____________________________________________ page 5
Public Facility:
Responsible Party:Police Department / Administration
Service Area:
Project Description
Project
Start
Date
Project
End
Date
Local Cost of
Project*
Maximum % of
Funding from
Impact Fees
Max Funding
from Impact Fees*
FY 2016
Impact Fees
Expended
Impact Fees
Expended
(Previous Years)
Total Impact
Fees Expended
to Date
Impact Fees
Encumbered Status/Remarks
Law Enforcement Center, Phase 1 2016 2017 30,947.62$ 41.44%12,825.42$ -$ - -$ 12,825.42$
Law Enforcement Center, Phase 2 2018 2018 1,729,358.54$ 41.44%716,686.51$ -$ - -$ 2,924.66$
Law Enforcement Center, Phase 3 2019 2019 2,738,978.49$ 41.44%1,135,096.56$ -$ - -$
4,499,284.65$ 1,864,608.49$ -$ -$ -$ 15,750.08$
*All costs are Net Present Value per CIE adopted October 5, 2015. Maximum funding based on percent impact fee eligible.
When impact fees are initially calucated for proposed projects, they are based on estimated costs, and the percentage of the estimate that is impact fee eligible is calculated based
on the Level of Service standards in the Capital improvements Element, which yielded the proportion of the project that is required to meet the needs of future growth and develop-
ment. When a project is completed, the actual cost is then known and, based on the percent eligible for impact fee funding, the actual amount of impact fee collections that can be
expended on the project is revised accordingly so that the proportional share of the project attributable to new growth and development is not exceeded.
NOTE: For projects that are not 100% impact fee funded, funding may be provided from the General Fund, the Capital Projects Fund or other local taxation sources, as
determined during the annual budget adoption process.
Law Enforcement
City-wide
Financial Report
City of Milton 2017 CIE Annual Update ________________ October 2, 2017 ____________________________________________ page 6
Public Facility:
Responsible Party:Public Works
Service Area:
Project Description
Project
Start
Date
Project
End
Date
Local Cost of
Project*
Maximum % of
Funding from
Impact Fees
Max Funding
from Impact Fees*
FY 2016
Impact Fees
Expended
Impact Fees
Expended
(Previous Years)
Total Impact
Fees Expended
to Date
Impact Fees
Encumbered Status/Remarks
Intersection-Hopewell/Francis/Cogburn 2014 2014 992,103.00$ 40.1%397,918.39$ -$ -$
Intersection-Deerfield Pkwy @ Morris Rd 2014 2014 85,206.00$ 40.1%34,174.91$ -$ -$
Intersection-Bethany @ Cogburn 2014 2014 446,923.00$ 40.1%179,254.45$ -$ -$
Intersection-Arnold Mill @ New Providence 2014 2014 313,300.00$ 40.1%125,660.17$ -$ -$
Intersection-Birmingham @ Providence 2014 2014 852,581.00$ 40.1%341,958.10$ -$ -$
Intersection-Hopewell @ Birmingham 2015 2015 693,135.00$ 40.1%278,006.58$ 96,000.00$ 96,000.00$
Intersection-Crabapple @ Birmingham 2014 2018 1,353,263.94$ 40.1%542,774.90$ -$ -$
Transportation Master Plan Update 2015 2016 231,044.84$ 40.1%92,668.80$ -$ -$
McGinnis Ferry Interchange 2015 2015 51,343.30$ 40.1%20,593.07$ -$ -$
Crabapple NE Connector Rd 2017 2019 2,581,434.50$ 40.1%1,035,376.64$ -$ -$
Bridge Replacement Program 2014 2021 2,445,358.07$ 40.1%980,798.32$ -$ -$
Intersection-Freemanville @ Providence/B'ham 2015 2019 2,409,375.80$ 40.1%966,366.34$ 546.08$ 546.08$ $16,095.45
Intersection-SR9 @ Bethany Bend 2014 2018 173,168.05$ 40.1%69,455.24$ -$ -$
Intersection-Webb Rd Turn Lanes 2015 2015 189,970.20$ 40.1%76,194.34$ -$ -$
Intersection-Bethany @ Providence 2016 2022 1,794,032.06$ 40.1%719,560.72$ -$ -$
Intersection-Hopewell @ Bethany Bnd/ Way 2025 2025 3,346,503.60$ 40.1%1,342,234.96$ -$ -$
Intersection-Hopewell @ Redd Road 2015 2017 123,223.91$ 40.1%49,423.36$ -$ -$
Intersection-Hopewell @ Hamby 2020 2022 1,412,239.23$ 40.1%566,429.05$ -$ -$
Intersection-Hopewell @ Thompson 2021 2021 1,439,668.46$ 40.1%577,430.53$ -$ -$
Crabapple SE Connector 2021 2025 180,587.44$ 40.1%72,431.05$ -$ -$
Hopewell/Hamby Road Widening 2030 2030 7,991,049.35$ 40.1%3,205,096.16$ -$ -$
Morris Road Widening 2024 2024 9,125,056.76$ 40.1%3,659,930.39$ -$ -$
38,230,567.52$ 15,333,736.48$ 96,546.08$ -$ 96,546.08$ 16,095.45$
*All costs are Net Present Value per CIE adopted October 5, 2015. Maximum funding based on percent impact fee eligible.
When impact fees are initially calucated for proposed projects, they are based on estimated costs, and the percentage of the estimate that is impact fee eligible is calculated based
on the Level of Service standards in the Capital improvements Element, which yielded the proportion of the project that is required to meet the needs of future growth and develop-
ment. When a project is completed, the actual cost is then known and, based on the percent eligible for impact fee funding, the actual amount of impact fee collections that can be
expended on the project is revised accordingly so that the proportional share of the project attributable to new growth and development is not exceeded.
NOTE: For projects that are not 100% impact fee funded, funding may be provided from the General Fund, the Capital Projects Fund or other local taxation sources, as
determined during the annual budget adoption process.
City-wide
Roads
Community Work Program
City of Milton 2017 CIE Annual Update _____________ October 2, 2017 ______________________________________ page 7
The City adopted a Comprehensive Plan update which included a complete CWP covering the years 2017 to 2021 (including all
projects eligible for impact fee funding). The master Community Work Program within the Comprehensive Plan update includes
all project activities, including the specific impact fee eligible projects for the 2017-2012 time frame.
The following listing of impact fee projects is submitted as part of this CIE Annual Update report, updated to cover the 5-year
period 2018-2022, and thereby amends the master CWP in the Comprehensive Plan.
2018-2022 Community Work Program – Impact Fee Eligible Projects
Project Description
20182019202020212022Responsible
Party
Cost
Estimate Funding Sources Notes/ Explanation
Parks and Recreation
Continue land acquisition
program for park lands x x x x x Parks and
Recreation
$3,614,000
estimated
annual average
67.39% Impact Fees;
Bond Issue
On-going debt service to
bonds
Continue acquisition program
for conservation easements
and multi-use trails
x x x x x Parks and
Recreation
$3,175,000
estimated
annual average
41.44% Impact Fees for
conservation
easements; 41.39%
Impact Fees for multi-
use trails; Bond issue
On-going debt service to
bonds
Construction of multi-use
trails x x x x
Parks and
Recreation /
Public Works
$3,273,000
estimated
annual average
42.48% Impact Fees;
General Fund On-going annually
Design and improve
Providence Park:
1 Playground (structured)
1 Pavilion / Picnic Shelter
1 Multi-Use Trail (1 mi. est.)
Completion in 2022
42.89% Impact Fees for
playground and
pavilion/picnic shelter;
42.48% Impact Fees for
trail; General Fund
$881,250Parks and
Recreationxxxxx
Community Work Program
City of Milton 2017 CIE Annual Update _____________ October 2, 2017 ______________________________________ page 8
Project Description
20182019202020212022Responsible
Party
Cost
Estimate Funding Sources Notes/ Explanation
Design and construct Arnold
Mill Park project:
1 Playground (structured)
1Pavilion / Picnic Shelter
1 Multi-Use Trail (1 mi. est.)
Design and construct
Chadwick Landfill park
project x x x x x Parks and
Recreation $350,000
Impact Fees (% varies
depending on the
facilities); General Fund
See the Parks and Recreation
table in the Financial Report
section for facilities' impact
fee eligibility
Design and construct a
community center
x x x x x Parks and
Recreation $651,412 42.53% Impact Fees;
General Fund
Fire
Construct Storage Facility x Fire/
Administration $267,096 100% impact fees
Construct Hwy 9 Fire Station x x Fire/
Administration $1,428,686 100% impact fees
Replace Fire Station 42 x x x Fire/
Administration $1,389,243 40% impact fees;
General Fund Completion in 2022
Construct Training Facility Fire/
Administration $430,177 100% impact fees Out to bid. Completion
during 2017
Purchase heavy vehicle (2)x x Fire/
Administration $940,734 100% impact fees
Purchase general vehicle (2)x x Fire/
Administration $80,168 100% impact fees
Parks and
Recreation $881,250
42.89% Impact Fees for
playground and
pavilion/picnic shelter;
42.48% Impact Fees for
trail; General Fund
Completion in 2022xxx
Community Work Program
City of Milton 2017 CIE Annual Update _____________ October 2, 2017 ______________________________________ page 9
Project Description
20182019202020212022Responsible
Party
Cost
Estimate Funding Sources Notes/ Explanation
Police
Design and construct Law
Enforcement Center x x Police/
Administration $4,499,285 41.44% impact fees;
General Fund Underway - in final phases
Transportation
Complete Intersection-
Crabapple @ Birmingham x Public Works $1,353,264 40.1% impact fees;
General Fund
Bridge Replacement Program x x x x Public Works $2,445,358 40.1% impact fees;
General Fund
On-going annual
improvements
Intersection-Freemanville @
Providence & B'ham x x Public Works $2,409,376 40.1% impact fees;
General Fund
To be completed in phases
(Freemanville@Providence
is Phase 1)
Intersection-SR9 @ Bethany
Bend x Public Works $173,168 40.1% impact fees;
General Fund
Intersection-Bethany @
Providence x x x x x Public Works $1,794,032 40.1% impact fees;
General Fund Completion in 2022
Intersection-Hopewell @
Hamby x x x Public Works $1,412,239 40.1% impact fees;
General Fund Completion in 2022
Intersection-Hopewell @
Thompson x Public Works $1,439,668 40.1% impact fees;
General Fund Completion in 2021
Crabapple SE Connector x x Public Works $180,587 40.1% impact fees;
General Fund Completion in 2025
Crabapple NE Connector x x Public Works $2,581,435 40.1% impact fees;
General Fund Completion in 2019
A R
Inc
Atlanta Regional Commission
September 21, 2017
Mayor Joe Lockwood
City of Milton
2006 Heritage Walk
Milton, GA 30004
RE: 2017 Capital Improvements Element (CIE) Annual Update
Dear Mayor Lockwood,
ARC has completed the regional review of the 2017 CIE Annual Update for the City of Milton.
We are pleased to inform you that the Georgia Department of Community Affairs (DCA) has
determined that the update conforms to the Development Impact Fee Compliance
Requirements.
Renewal of Qualified Local Government (QLG) status is contingent on local adoption of the CIE
update, which may take place at any time. Once adopted, please send ARC digital copies of the
adoption resolution and the final, "as adopted" CIE update documents, so that we may forward
them to DCA. Upon receiving notice that the update has been adopted, DCA will renew the
City's QLG status.
I commend Milton's leadership and staff for your commitment to the comprehensive planning
process. Please contact Andrew Smith at (470) 378-1645 or asmithpatlantareeional.ore if you
have any questions or if we can provide further assistance.
Sincerely,
4myukth Shenbaga, AICP
Manager, Community Development Group
Enclosures
Cc: Kathleen Field, Director, Community Development
atlantaregionaLorg
International Tower
229 Peachtree St, NE Suite 100
Atlanta, Georgia 30303
1
Andrew Smith
From:Jon West <Jon.West@dca.ga.gov>
Sent:Friday, September 01, 2017 3:04 PM
To:Jared Lombard; Andrew Smith; Jonathan Tuley; Robert Herrig
Cc:PEMD OPQG Administration; Cam Yearty
Subject:Milton CIE Annual Update Approval
Jared, Andrew, Jon and Robert,
Our staff has reviewed the Annual Capital Improvement Element (CIE) Update for the City of Milton and finds that it
adequately addresses applicable requirements. The next step is for the local government to adopt the CIE Update. As
soon as your office provides written notice that the CIE Update has been adopted and provides DCA with a digital copy
of the final adopted version of this document, we will notify the local government that its Qualified Local Government
status has been extended. If you have any questions, please contact us at 404‐679‐5279.
Thanks,
Learn more about our commitment to fair housing.
Jon A. West, AICP
Senior Planner: Local & Intergovernmental Programs
Georgia Department of Community Affairs
60 Executive Park South, NE
Atlanta, Georgia 30329
Direct 404‐327‐6872
Fax 770‐302‐9703
Jon.West@dca.ga.gov
TO:
FROM:
AGENDA ITEM:
MEETING DATE:
MILTON� 1P
ESTABLISHED 2006
CITY COUNCIL AGENDA ITEM
City Council
DATE: September 28, 2017
Steven Krokoff, City Manager (2
Subdivision Plat Approval
Monday, October 2, 2017 Regular City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: (4 -APPROVED (J NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: () YES (.ANO
CITY ATTORNEY REVIEW REQUIRED: () YES (,yNO
APPROVAL BY CITY ATTORNEY: () APPROVED (J NOT APPROVED
PLACED ON AGENDA FOR: � Clt)-I 70'7
2006 Heritage Walk Milton, GA P: 678.242.2500 1 F: 678.242.2499
info@cityofmiltonga.us I www.cityofmiltongo.us
To: Honorable Mayor and City Council Members
From: Kathleen Field, Community Development Director
Date: Submitted on September 28, 2017 for the October 2, 2017 Regular
Council Meeting
Agenda Item: Consideration of Subdivision Plat Approval
____________________________________________________________________________
Department Recommendation:
To approve the subdivision related plats and revisions as stated below.
Executive Summary:
The Milton Subdivision Regulations require that the Mayor and City Council approve all
Final Plats, final Plat Re-recording, Revisions and Minor Plats once the matter has been
reviewed and certified by the Community Development Director in accordance with
the Subdivision Regulations.
Funding and Fiscal Impact:
None.
Alternatives:
Do not approve.
Legal Review:
None – not required.
Concurrent Review:
Steven Krokoff, City Manager
Attachment(s):
Plat List, Location Map, Plats
New Business Plats Staff Memo
Page 2 of 5
Name of Development /
Location Action Comments /
# lots
Total
Acres Density
Von Lake Estates Final
Plat 12 Lots 16.203 .74 Lots / acre
New Business Plats Staff Memo
Page 3 of 5
New Business Plats Staff Memo
Page 4 of 5
New Business Plats Staff Memo
Page 5 of 5