HomeMy WebLinkAboutMinutes - CC - 04/08/2019Regular Meeting of the Milton City Council
Monday , April 8, 2019 at 6:00 pm
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This summary is provided as a convenience and service to the public, media, and staff It is not
the intent to transcribe proceedings verbatim . Any reproduction of this summary must include this
notice. Public comments are noted and heard by Council, but not quoted. This document includes
limited presentation by Council and invited speakers in summary form . This is an official record
of the Milton City Council Meeting proceedings. Official Meetings are audio and video recorded.
The Regular Meeting of the Mayor and Council of the City of Milton was held on April 8,
2019 at 6:00 PM, Mayor Joe Lockwood presiding.
INVOCATION
Reverend Monsignor Peter J. Rau -St. Peter Chanel Catholic Church, Roswell, GA
CALL TO ORDER
Mayor Joe Lockwood called the meeting to order.
ROLL CALL
Councilmembers Present: Councilmember Jamison, Councilmember Kunz, Councilmember
Bentley, Councilmember Cookerly, Councilmember Longoria and Councilmember Mohrig.
PLEDGE OF ALLEGIANCE (Led by Mayor Jo e Lockwood)
APPROVAL OF MEETING AGENDA (Add or remove items from the agenda)
(Agenda Item No. 19-068)
Motion and Vote: Councilmember Bentley moved to approve the Meeting Agenda.
Councilmember Kunz seconded the motion. The motion passed (7-0).
PUBLIC COMMENT (General)
Regular Meeting of the Milton City Council
Monday , April 8, 2019 at 6:00 pm
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CONSENT AGENDA
1. Approval of the March 18, 2019 City Council Meeting Minutes.
(Agenda Item No. 19-069)
(Sudi e Gordon, City Clerk)
2. Approval of the Financial Statements and Investment Report for the
Period Ending February 20 19.
(Agenda Item No. 19-070)
(Bernadett e Harvill, Finan ce Director)
3. Approval of Change Order #2 to a Professional Serv ices Agreement
between the City of Milton and Inter Dev, LLC.
(Agenda Item No. 19-071)
(Stac ey Inglis, Assistant City Manag er)
4. Approval of a Construction Services Agreement between the City of Milton and Quintech
Solutions Inc. for the Demo lition Project at 983 Lackey Road (also known as 1000
Lackey Road).
(Agenda Item No. 19-072)
(Sara L eaders, Interim Public Works Director)
5. Approval of a Professional Services Agreement between the City of Milton and the
Mercer Group to Provide Consulting Services for the Recruitment of the Director of
Public Works Position.
(Agenda Item No. 19-073)
(Sam Trag er, Human Resource s Director)
6. Approval of Easement Agreements for Drainage Areas with West Birmingham Road
Culvert Replacement Project.
(Agenda Item No. 19-074)
(Sara l eaders , Int erim Public Works Direc tor)
Motion and Vote: Counci lmember Kunz moved to approve the Consent Agenda Items.
Councilmember Jamison seconded the motion. The motion passed (7-0).
REPORTS AND PRESENTATIONS
1. Proclamation Honoring Jon McPhail for His Work and Service as an
Environmental Champion in the City of Milton.
(Presented by Mayor Joe Lockwood)
Regular Meeting of the Milton City Council
Monday, April 8, 2019 at 6 :00 pm
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2. Recognition of Milton Citizens Go vernment Academy Graduates, 3rd Cohort.
(Presented by Courtney Spriggs, Community Outreach Manager)
FIRST PRESENTATION
1. Consideration of RZ18-14NC18-09-3475, 3485, 3495, 3499, & 3501 Bethany Bend by
Bajun American Properties to rezone from TR and AG-1 to TR to develop 54 residential
units ( condominium) at a density of 6 .3 8 units per acre and a 3 part concurrent variance
to 1) delete the 7 5 foot undisturbed buffer and 10 foot improvement setback and replace
with a 20 foot landscape buffer or 50 foot undisturbed stream buffer adjacent to all
property lines abutting property zoned Townhouse Residential (TR) (Sec 64-1091 (b)) 2)
to delete requirement for 75% per vertical wall plane of brick or natural stone (Sec. 64-
1095 (o)) and 3) to delete requirement for 25% brick, tile , and remaining materials listed
(Sec 64-1095 (p)).
(Agenda Item No . 19-006)
(First Presentation at January 7, 2019 City Cou n cil Meeting)
(Deferred back to Planning Co mmiss ion at J anu ary 23 , 20 /9 City Counc il Meeting)
(Pa rag Agrawal, Com munity Developm ent Director)
2. Consideration of an Ordinance to Amend Chapter 2, Article VI, Division 6 -Cell Phones
and Other Electronic Devices .
(Agenda Item No. 19-075)
(Stacey In glis , Assistant City Ma nager)
3. Consideration of an Ordinance to Revise Chapter 46, Article III , Division 4 , Section 46-
123 ("Acceptance b y Company") to Make Minor Administrative Changes Including
Updating the Address of City Hall.
(Agenda Item No. 19-076)
(Parag Agrawal, Com munity D evelopm ent Director)
Motion and Vote: Councilmember Mohrig moved to approve the First Presentation Items.
Councilmember Longoria seconded the motion. The motion passed (7-0).
6:30 pm Mayor Joe Lockwood left the meeting.
Councilmember Jamison assumed the role of Mayor Pro Tem.
PUBLIC HEARING (No n e)
Regular Meeting of the Milton City Council
Monday, April 8, 2 019 at 6 :00 pm
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ZONING AGENDA (None)
UNFINISHED BUSINESS
1. Consideration of an Ordinance to Revise Article III -Officers and Employees, Division 2
-Travel and Meal Expenditure Policy .
ORDINANCE NO. 19-04-390
(Agenda Item No. 19-060)
(Fir st Presentation at Mar ch 18, 2019 C ity Co un cil Mee ting)
(S am Tra ger, Human Reso urce s Director)
Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 19-060 .
Councilmember Bentley seconded the motion . The motion passed (6-0). Mayor Joe Lockwood
was absent from the meeting.
2. Consideration of an Ordinance to Amend Chapter 2, Article VI , Division 3 to Revise the
City 's Budgetary Policy Regarding Budget Stabilization Resources and Utilization of
Prior Year 's Fund Balance.
ORDINANCE NO. 19-04-391
(Ag e nda Item No. 19-061 )
(First Pr esentation at Mar ch 18, 201 9 C ity Co un cil M ee tin g)
(Sta cey In g lis, Assistant City Manager)
Motion and Vote: Councilmember Bentley moved to approve Agenda Item No. 19-061.
Councilmember Longoria seconded the motion. The motion passed (6-0). Mayor Joe
Lockwood was absent from the meeting .
3. Consideration of an Ordinance to Amend Appendix A , Parks and Recreation Fees and
Other Charges , Chapter 34, Section 24 of the Milton City Code.
ORDINANCE NO. 19-04-392
(Agenda Item No. 19-062)
(First Presentation at Mar ch 18, 2019 C ity Co un c il Mee ting)
(Jim Creg ge , Parks & Recreation Director)
Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 19-062 .
Councilmember Cookerly seconded the motion . The motion passed (6-0). Mayor Joe
Lockwood was absent from the meeting .
Regular Meeting of the Milton City Council
Monday, April 8, 2019 at 6:00 pm
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NEW BUSINESS
1. Consideration of a Resolution to Dispose of Certain Golf Cart Easements Across Private
Parcels Abutting the Former Mi lton Country Club Property.
RESOLUTION NO. 19-04-506
(Agenda Item No. 19-077)
(Parag Agraw al, Community Developm ent Dir ector)
Motion and Vote: Councilmember Bentley moved to approve Agenda Item No . 19-077.
Councilmember Mohrig seconded the motion . The motion passed (5-1). Councilmember Kunz
was in opposition. Mayor Joe Lockwood was absent from the meeting.
2 Consideration of Approval of Continued Collection of Hotel/Motel Taxes
from On-Line Travel Companies by Class Counsel Beyond December 2020 in City of
Rome v. Hotels. com Class Action.
(Agenda Item No. 19-078)
(Ken Jarrard, C ity Attorney)
Motion and Vote: Co uncilmember Longoria moved to approve Agenda Item No. 19-078.
Councilmember Cookerly seconded the motion. The motion passed (6-0). Mayor Joe
Lockwood was absent from the meeting.
3 . Consideration of Two Related Agreements for Purchase of Realty between the City of
Milton and Bolivar Aviles-Alfaro , Jr., Trustee ; Anna Maria Aviles McCaa, Trustee ; and
Esmeralda Aviles Wells for Fulton Tax Parcel No . 22 446009590380, 0 Bethany Road
(4.99 Acres), and between the City of Milton and James R. Wells for Fulton Tax Parcel
Nos . 22 446009600296 , 0 Bethany Road (32 .16 Acres), 22 445008880198 , 0 Bethany
Road (35.72 Acres), 22 446009600544 , 0 Bethany Road (3.79 Acres), 22 462009610532 ,
13522 Providence Road (11.95 Acres), all parcels containing a total of 88.61 acres, more
or less, for a total combined purchase price of $5,720 ,000 .
(Agenda Item No. 19-079)
(Ken Jarrard, C ity Attorney)
Motion and Vote: Councilmember Longoria moved to approve Agenda Item No. 19-079
specifically the James R. Well s Agreem ent. Councilmember Mohrig seconded the motion .
The motion passed (5-0). Councilmember Cookerly recused herself from the vote . Mayor Joe
Lockwood was absent from the meeting.
Regular Meeting of the Milton City Council
Monday, April 8, 2019 at 6:00 pm
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Motion and Vote: Councilmember Longoria moved to approve Agenda Item No. 19-079
specifically the Bolivar Aviles-Alfaro, Jr. Agreement. Councilmember Kunz seconded the
motion. The motion passed (5-0). Councilmember Cookerly recused herself from the vote .
Mayor Joe Lockwood was absent from the meeting.
MAYOR AND COUNCIL REPORTS
STAFF REPORTS
Department Updates
1. Public Works
2. Human Resources
Sara Leaders, Interim Public Works Director
We completed the Heritage Walk speed tables. We also did some sod improvements. Next week,
we will start our paving projects. We will begin with neighborhood streets. The paving schedule
will be put on our website. The quarterly gravel road maintenance is underway, and we are
planning to use a new gravel mix this year. The Birmingham Crossroads mini roundabout is still
being reviewed by GDOT and will begin soon. The Freemanville at Birmingham roundabout is
being discussed with a consultant and the design will be completed soon. The three Hopewell
intersection projects (Hamby, Thompson, and Bethany) are being reviewed for roundabouts . Last
week, we opened our seventh roundabout at Freemanville and Providence. It is in a temporary
stage but will open soon. The Crabapple Road at Green Road is a GDOT project and most of the
pavement widening was completed last week. It will be a Florida T when it is fully completed.
Utility work has been completed at Birmingham Highway at Batesville and it will be a left turn
lane to tum onto Batesville.
Sam Trager, Human Resources Director
We are currently working with GMA on developing a Safety Committee and Safety Policy for our
employees. This will allow us to be eligible for the Safety Grant that GMA issues. We are going
to re-write our Personnel Policies which will be presented to you in the next few months. We are
in the process of finalizing a contract for a Deferred Compensation provider.
Regular Meeting of the Mi lton City Council
Monday, April 8 , 2019 at 6:00 pm
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EXECUTIVE SESSION (if n eeded)
ADJOURNMENT
(Agenda Item No. 19-080)
Motion and Vote: Councilmember Mohrig moved to adjourn the Regular Meeting at 7:30 p.m.
Councilmember Longoria seconded the motion. The motion passed (6-0). Mayor Joe
Lockwood was absent from the meeting.
Date Approved: Apri l 22 , 2019
Clerk