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Agenda Packet - CC - 09/24/2018
2006 HERITAGE WALK, MILTON, GA 30004 ǀ 678.242.2500 ǀ WWW.CITYOFMILTONGA.US Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. Joe Lockwood, Mayor CITY COUNCIL Peyton Jamison Matt Kunz Laura Bentley Joe Longoria Rick Mohrig CITY COUNCIL CHAMBERS City Hall Monday, September 24, 2018 City Council Meeting Agenda 6:00 PM INVOCATION – Rich Austin, Police Chief 1) CALL TO ORDER 2) ROLL CALL 3) PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood) 4) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 18-261) 5) PUBLIC COMMENT (General) MILTON CITY COUNCIL CITY COUNCIL MEETING SEPTEMBER 24, 2018 Page 2 of 7 6) CONSENT AGENDA 1. Approval of the September 10, 2018 City Council Meeting Minutes. (Agenda Item No. 18-262) (Sudie Gordon, City Clerk) 2. Approval of the Financial Statements and Investment Report for the Period Ending July 2018. (Agenda Item No. 18-263) (Bernadette Harvill, Finance Director) 3. Approval of a Contract between the City of Milton and AT&T for Telephone Services. (Agenda Item No. 18-264) (David Frizzell, IT Manager) 4. Approval of an Intergovernmental Agreement for the Provision of 911 Emergency Communications Services and GCIC Information Services between the City of Alpharetta, Georgia and the City of Milton, Georgia. (Agenda Item No. 18-265) (Stacey Inglis, Assistant City Manager) 5. Approval of an Agreement between the City of Milton and Vision Technology Solutions, LLC, dba Vision for Content Management Strategy. (Agenda Item No. 18-266) (Shannon Ferguson, Communications Manager) 6. Approval of a Construction Services Agreement between the City of Milton and Blount Construction Company, Inc. for a High Density Mineral Bond Project. (Agenda Item No. 18-267) (Carter Lucas, Assistant City Manager) 7) REPORTS AND PRESENTATIONS (None) MILTON CITY COUNCIL CITY COUNCIL MEETING SEPTEMBER 24, 2018 Page 3 of 7 8) FIRST PRESENTATION 1. Consideration of an Ordinance to Amend Chapter 50 to Incentivize the Development of Larger Lots within the City of Milton. (Agenda Item No. 18-268) (Discussed at September 17, 2018 City Council Work Session) (Carter Lucas, Assistant City Manager) 2. Consideration of an Ordinance to Ratify and Convert to Ordinance Form Resolutions of the Council Regarding 9-1-1 Charges, Wireless Enhanced 9-1-1 Charges, and Prepaid Wireless 9-1-1 Charges. (Agenda Item No. 18-269) (Ken Jarrard, City Attorney) 3. Consideration of an Ordinance to Amend and Restate the Defined Benefit Retirement Plan for the Employees of the City of Milton, Georgia. (Agenda Item No. 18-270) (Sam Trager, Human Resources Director) 9) PUBLIC HEARING ALCOHOL BEVERAGE LICENSE APPLICATION 1. Consideration of the Issuance of an Alcohol Beverage License to Fuji Sakura, LLC., 13085 Highway 9, Suite 440, Milton, Georgia 30004. (Agenda Item No. 18-271) (Bernadette Harvill, Finance Director) PUBLIC HEARING 1. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt Amendments to the Fiscal 2018 Budget for Each Fund of the City of Milton, Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 18-254) (First Presentation at September 10, 2018 City Council Meeting) (Bernadette Harvill, Finance Director) MILTON CITY COUNCIL CITY COUNCIL MEETING SEPTEMBER 24, 2018 Page 4 of 7 2. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2019 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown In Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 18-255) (Discussed at August 13, 2018 City Council Work Session) (First Presentation at September 10, 2018 City Council Meeting) (First Public Hearing held at September 10, 2018 City Council Meeting) (Bernadette Harvill, Finance Director) 3. Consideration of a Resolution of the City of Milton Updating and Authorizing 9-1-1 Charges on Telephone Services and Wireless Enhanced 9-1-1 Charges on Wireless Services other than Prepaid Wireless Services; Providing an Effective Date; Repealing Prior Resolutions in Conflict; and for Other Purposes. (Agenda Item No. 18-272) (Ken Jarrard, City Attorney) 4. Consideration of a Resolution of the City of Milton Updating and Authorizing 9-1-1 Charges on Prepaid Wireless Services; Providing an Effective Date; Repealing Prior Resolutions in Conflict; and for Other Purposes. (Agenda Item No. 18-273) (Ken Jarrard, City Attorney) 10) ZONING AGENDA 1. Consideration of RZ18-12 – Article VI, Division 18 – C-1 Community Business District as it Relates to Gas Stations. (Agenda Item No. 18-256) (First Presentation at September 10, 2018 City Council Meeting) (Discussed at September 17, 2018 Council Work Session) (Carter Lucas, Assistant City Manager) MILTON CITY COUNCIL CITY COUNCIL MEETING SEPTEMBER 24, 2018 Page 5 of 7 11) UNFINISHED BUSINESS 1. Consideration of an Ordinance to Amend Chapter 18, Article IV – Monitored Alarm Systems, Sections 18-68 – 18-93. (Agenda Item No. 18-207) (First Presentation at July 23, 2018 City Council Meeting) (Deferred at the August 6, 2018 City Council Meeting) (Rich Austin, Police Chief) 2. Consideration of an Ordinance to Amend Appendix A, Fees and Other Charges for Chapter 18, Article IV – Monitored Alarm Systems. (Agenda Item No. 18-257) (First Presentation at September 10, 2018 City Council Meeting) (Rich Austin, Police Chief) 3. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt Amendments to the Fiscal 2018 Budget for Each Fund of the City of Milton, Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 18-254) (First Presentation at September 10, 2018 City Council Meeting) (Public Hearing held at September 24, 2018 City Council Meeting) (Bernadette Harvill, Finance Director) 4. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2019 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown In Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 18-255) (Discussed at August 13, 2018 City Council Work Session) (First Presentation at September 10, 2018 City Council Meeting) (First Public Hearing held at September 10, 2018 City Council Meeting) (Second Public Hearing held at September 24, 2018 City Council Meeting) (Bernadette Harvill, Finance Director) 5. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia to Amend Appendix A, Fees and Other Charges for Chapter 52 – Taxation. (Agenda Item No. 18-258) (First Presentation at September 10, 2018 City Council Meeting) (Bernadette Harvill, Finance Director) MILTON CITY COUNCIL CITY COUNCIL MEETING SEPTEMBER 24, 2018 Page 6 of 7 12) NEW BUSINESS 1. Consideration of a Resolution Adopting the Capital Improvements Element 2018 Annual Update, Relating to the City’s Impact Fee Program. (Agenda Item No. 18-274) (Michele McIntosh-Ross, Principal Planner) 2. Consideration of a Resolution of the City of Milton Updating and Authorizing 9-1-1 Charges on Telephone Services and Wireless Enhanced 9-1-1 Charges on Wireless Services other than Prepaid Wireless Services; Providing an Effective Date; Repealing Prior Resolutions in Conflict; and for Other Purposes. (Agenda Item No. 18-272) (Public Hearing held at September 24, 2018 City Council Meeting) (Ken Jarrard, City Attorney) 3. Consideration of a Resolution of the City of Milton Updating and Authorizing 9-1-1 Charges on Prepaid Wireless Services; Providing an Effective Date; Repealing Prior Resolutions in Conflict; and for Other Purposes. (Agenda Item No. 18-273) (Public Hearing held at September 24, 2018 City Council Meeting) (Ken Jarrard, City Attorney) 4. Consideration and Possible Ratification of Two Consents (settlement) Orders in Fulton County, et.al. v. Drivetime, Fulton County Superior Court Action 2017-CV-290578. (Agenda Item No. 18-275) (Ken Jarrard, City Attorney) 5. Consideration to Accept an Application for the Abandonment of all Public Rights of Way within the Kingsley Estates Subdivision. (Agenda Item No. 18-276) (Sara Leaders, Transportation Engineer) 13) MAYOR AND COUNCIL REPORTS STAFF REPORTS Department Updates 1. Community Development 2. Police MILTON CITY COUNCIL CITY COUNCIL MEETING SEPTEMBER 24, 2018 Page 7 of 7 14) EXECUTIVE SESSION (if needed) 15) ADJOURNMENT (Agenda Item No. 18-277) MILTON III TO: FROM: AGENDA ITEM: MEETING DATE: ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM City Council DATE: September 14, 2018 Steven Krokoff, City Manager (0 Approval of the Financial Statements and Investment Report for the Period Ending July 2018. Monday, September 24, 2018 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: 1APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES (-�'NO CITY ATTORNEY REVIEW REQUIRED: () YES (,j IN0 APPROVAL BY CITY ATTORNEY. () APPROVED () NOT APPROVED PLACED ON AGENDA FOR: 6 g l 141 tort 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@?dtyofmiltonga.us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: Bernadette Harvill, Finance Director Date: Submitted on September 11, 2018 for the September 24, 2018 Regular Council Meeting Agenda Item: Financial Statements and Investment Report for Period 10 – July 2018 Overview and Financial Highlights: General Fund Revenue collections for the General Fund are 3.36% over what is anticipated for the tenth period of the fiscal year. Total expenditures to-date are $18,189,043 and are 8.27% less than expected for this period of the fiscal year. Capital Project Fund Expenditures within this fund continue to occur on a project-by-project basis. With a total project expenditure budget of $10,986,357, capital expenditures-to-date total $2,971,031. Please note that beginning in January 2018 the financial statements for capital related funds now include current encumbrances. This will provide a clear picture of future commitments of resources prior to an actual payment being made. 1 of 15 City of Milton STATEMENT OF REVENUES & EXPENDITURES General Fund For the Period Ending July 2018 Actual Budgeted Variance over/(under)Actual Budgeted Variance over/(under) Property Tax 10,757,093 22,939 - 22,939 10,943,079 10,757,093 185,986 Motor Vehicle Tax 502,000 41,718 41,633 85 416,397 374,700 41,697 Intangible Tax 220,000 27,288 18,333 8,955 179,515 165,000 14,515 Real Estate Transfer Tax 95,000 10,847 7,917 2,930 70,441 71,250 (809) Franchise Fees 1,972,840 385,698 425,710 (40,012) 1,624,963 1,750,340 (125,377) Local Option Sales Tax 8,700,000 758,112 725,000 33,112 6,785,853 6,525,000 260,853 Alcohol Beverage Excise Tax 298,000 27,796 24,734 3,062 235,973 222,606 13,367 Business & Occupation Tax 675,000 5,292 - 5,292 778,949 675,000 103,949 Insurance Premium Tax 2,000,000 - - - - - - Financial Institution Tax 43,387 - - - 43,387 43,387 - Penalties & Interest 20,927 2,706 351 2,355 29,337 19,930 9,407 Alcohol Beverage Licenses 149,000 1,125 - 1,125 154,308 149,000 5,308 Other Non-Business Permits/Licenses 18,600 3,106 1,283 1,823 29,347 15,029 14,317 Zoning & Land Disturbance Permits 48,350 2,235 4,029 (1,794) 28,153 40,289 (12,136) Building Permits 335,000 35,610 33,500 2,110 324,756 274,700 50,056 Intergovernmental Revenue - - - - 4,622 - 4,622 Other Charges for Service 493,033 35,980 31,664 4,316 500,402 444,087 56,315 Municipal Court Fines 375,000 36,807 31,250 5,557 341,004 312,500 28,504 Interest Earnings 61,000 16,727 5,083 11,643 102,960 50,833 52,127 Contributions & Donations 12,959 - - - 19,298 12,959 6,339 Other Revenue 84,141 3,845 5,248 (1,403) 106,579 73,522 33,058 Other Financing Sources 326,636 - 1,250 (1,250) 303,496 297,136 6,360 Total Revenues 27,187,966 1,417,830 1,356,986 60,844 23,022,821 22,274,361 748,460 Actual Budgeted Variance over/(under)Actual Budgeted Variance over/(under) Mayor and Council 168,869 7,153 10,950 (3,797) 118,145 137,116 (18,971) City Clerk 353,535 12,477 17,133 (4,656) 209,046 318,477 (109,431) City Manager 723,571 51,449 52,635 (1,185) 578,174 590,032 (11,858) General Administration 60,374 2,667 4,175 (1,508) 45,175 52,004 (6,829) Finance 512,668 27,383 32,215 (4,833) 387,605 438,822 (51,217) Legal 275,000 28,593 22,908 5,686 263,384 229,185 34,199 Information Technology 804,167 49,793 59,423 (9,630) 665,233 681,138 (15,906) Human Resources 333,864 28,041 23,500 4,541 248,331 280,497 (32,165) Risk Management 258,600 23,505 16,868 6,637 219,604 224,783 (5,179) General Government Buildings 197,970 14,695 16,172 (1,476) 128,801 165,548 (36,747) Communications 198,926 8,882 16,011 (7,130) 110,518 165,108 (54,590) Community Outreach & Engagement 119,746 8,564 8,874 (310) 96,356 101,954 (5,598) Municipal Court 422,656 39,524 32,875 6,649 338,930 346,705 (7,775) Police 4,751,019 313,958 401,231 (87,273) 3,609,377 4,016,678 (407,301) Fire 6,954,455 455,145 508,673 (53,527) 5,479,322 5,850,748 (371,426) Public Works 2,473,141 179,701 192,291 (12,591) 1,839,070 2,062,714 (223,644) Parks & Recreation 1,397,613 79,161 133,015 (53,854) 1,050,135 1,220,380 (170,245) Community Development 1,132,903 65,610 89,643 (24,032) 819,924 926,082 (106,158) Economic Development 272,011 9,464 8,384 1,080 162,370 202,449 (40,079) Debt Service 851,712 - - - 852,136 851,712 424 Operating Transfers to Other Funds 1,240,374 137,335 137,335 - 967,405 965,705 1,700 Operating Reserve 76,824 - - - - - - Total expenditures 23,579,998 1,543,100 1,784,310 (241,211)18,189,043 19,827,837 (1,638,795) Net Income/(Loss)3,607,968 (125,270)4,833,778 Fund Balance - Beginning 3,340,647 3,340,647 Fund Balance - Ending 6,948,615 8,174,425 Revenues Annual Budget Current Month Year-to-Date Operating Expenditures Annual Budget Current Month Year-to-Date 2 of 15 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Rock for Rescues Vendor Fee - - 300 300 Summer Event Vendor Fee -$ -$ 140$ 140$ Interest Revenues - 1 8 8 Crabapple Fest Sponsor 15,000 - - (15,000) Earth Day Sponsor 1,000 - - (1,000) Summer Event Sponsor 5,000 - 1,000 (4,000) Mayor's Run Sponsor 1,000 - - (1,000) Literary Festival Sponsor 500 - - (500) Donations - - - - Private Entity Contributions - - 6,100 6,100 Gas South Partnership - 72 1,536 1,536 Mayor's Run Reg. Fees - - - - Holiday Card Sales 2,000 - - (2,000) Literary Festival Food Sales - - 380 380 Literary Festival Book & Author Event - - 260 260 Total revenues 24,500$ 73$ 9,724$ (14,776)$ EXPENDITURES Current: Special Events 109,588$ 6,420$ 75,212$ 34,376$ Total Expenditures 109,588$ 6,420$ 75,212$ 34,376$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund 17,450$ 1,454$ 14,542$ (2,908)$ Transfers in from Hotel/Motel Tax Fund 73,000 6,872$ 58,759 (14,241) Total other financing sources and uses 90,450$ 8,326$ 73,301$ (17,149)$ Net change in fund balances 5,362$ 7,813$ Fund balances - beginning 28,708 28,708 Fund balances - ending 34,070$ 36,520$ City of Milton Special Events Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2018 3 of 15 Original Budgeted Amounts Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Interest Revenue -$ -$ -$ -$ -$ Total revenues -$ -$ -$ -$ -$ EXPENDITURES Current: Economic Development -$ -$ -$ -$ -$ Total Expenditures -$ -$ -$ -$ -$ OTHER FINANCING SOURCES (USES) Unallocated -$ -$ -$ -$ -$ Transfers in from General Fund 50,000 - - - - Net change in fund balances 50,000$ -$ -$ Fund balances - beginning - - - Fund balances - ending 50,000$ -$ -$ City of Milton Economic Development Incentives Bank Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2018 4 of 15 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Cash Confiscations/State Funds -$ -$ -$ -$ Cash Confiscations/Fed Funds/US Marshal - - 11,088 11,088 Interest Revenues/State Funds - 1 16 16 Interest Revenues/Federal Funds - 3 27 27 Realized Gain on Investments/State Funds - - - - Budgeted Fund Balance - - - - Total revenues -$ 4$ 11,131$ 11,131$ EXPENDITURES Current: Police -$ 53,635$ 79,422$ (79,422)$ Total Expenditures -$ 53,635$ 79,422$ (79,422)$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ 1,700$ 1,700$ Total other financing sources and uses -$ -$ 1,700$ 1,700$ Net change in fund balances -$ (66,591)$ Fund balances - beginning 135,981 135,981 Fund balances - ending 135,981$ 69,390$ City of Milton Confiscated Assets Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2018 5 of 15 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Wireless 911 Fees 930,000$ 148,758$ 673,766$ (256,234)$ Interest Revenue - - - - Total revenues 930,000$ 148,758$ 673,766$ (256,234)$ EXPENDITURES Current: Public Safety 930,000$ -$ 525,009$ 404,991$ Total Expenditures 930,000$ -$ 525,009$ 404,991$ OTHER FINANCING SOURCES (USES) Unallocated -$ -$ -$ -$ Transfers out to Capital Projects -$ -$ -$ -$ Net change in fund balances -$ 148,758$ Fund balances - beginning 0 0 Fund balances - ending 0$ 148,758$ City of Milton E-911 Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2018 6 of 15 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Year-to-Date Actuals + Encumbrances Variance with Final Budget - Positive (Negative) REVENUES Intergovernmental Revenues CDBG Grant - - 300 300 300 Firehouse Subs Grant - - 19,152 19,152 19,152 Interest Revenues - - - - - Total revenues -$ -$ 19,452$ 19,452$ 19,452$ EXPENDITURES Current: Police - - - - - Fire - - 19,152 19,152 19,152 Parks & Recreation - - - - - Total Expenditures -$ -$ 19,152$ 19,152$ 19,152$ Excess of revenues over expenditures - - 300 300 300 OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ -$ - Total other financing sources and uses -$ -$ -$ -$ -$ Net change in fund balances - 300 300 Fund balances - beginning (300) (300) (300) Fund balances - ending (300)$ -$ -$ City of Milton Operating Grant Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2018 7 of 15 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Taxes Hotel/Motel Taxes 73,000$ 6,872$ 58,759$ (14,241)$ Total revenues 73,000$ 6,872$ 58,759$ (14,241)$ OTHER FINANCING SOURCES (USES) Transfers out to Special Events Fund 73,000 6,872 58,759 (14,241) Total other financing sources and uses 73,000$ 6,872$ 58,759$ (14,241)$ Net change in fund balances -$ -$ Fund balances - beginning - - Fund balances - ending -$ -$ City of Milton Hotel/Motel Tax Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2018 8 of 15 Original Budgeted Amounts Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Year-to-Date Actuals + Encumbrances Variance with Final Budget - Positive (Negative) REVENUES Charges for Service Infrastructure Maintenance Fee 105,000$ 105,000$ 27,300$ 85,982$ 85,982$ (19,018)$ Infrastructure Maint Penalty & Interest - - - 69 69 69 Sidewalk Replacement Account - - - - - - Paving Fund - - - - - - Traffic Calming - - 12,350 24,100 24,100 24,100 Tree Recompense - - 250 1,250 1,250 1,250 Landfill Host Fees 130,000 130,000 33,589 90,798 90,798 (39,203) HYA Fees - - - - - Interest Revenue - - 20 409 409 409 Realized Gain or Loss on Investments - - - - - - Cell Tower Lease 77,400 77,400 1,719 61,192 61,192 (16,208) Insurance Proceeds/Public Safety - - - - - - Insurance Proceeds/Parks & Rec - - - - - - Insurance Proceeds/Public Works - - - - - - Atlanta HIDTA Stipend - - - - - - Capital Lease Proceeds - - - - - - Total revenues 312,400$ 312,400 75,229$ 263,800$ 263,800$ (48,600)$ EXPENDITURES Capital Outlay City Council 841,348$ 913,348$ -$ 29,140$ 29,292$ 884,057$ General Admin 27,762 13,762 - - - 13,762 General Govt Bldg 2,351,074 724,771 41,434 100,798 513,769 211,003 Finance - - - - - - IT 49,662 49,662 - 11,239 49,663 (0) Court - - - - - - Police 187,283 37,283 - 29,494 29,494 7,789 Fire 1,324,882 946,874 1,116 248,883 859,240 87,633 Public Works 6,912,477 5,670,959 18,653 1,657,542 3,560,663 2,110,296 Parks & Recreation 3,888,606 1,864,712 17,200 725,839 900,717 963,995 Community Development 782,148 764,986 1,879 168,096 358,561 406,425 Total Capital Outlay 16,365,243$ 10,986,357$ 80,282$ 2,971,031$ 6,301,398$ 4,684,959$ Excess of revenues over expenditures (16,052,843)$ (10,673,957) (5,053)$ (2,707,231)$ (6,037,598)$ (4,733,559)$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund 9,249,656$ 1,194,174$ 132,686.00$ 928,802.00$ 928,802.00$ (265,372)$ Transfers in from Capital Grant Fund - 838 - 838 838 - Transfer out to General Fund - (272,636) - (272,636) (272,636) - Transfer out to Impact Fee Fund - (1,752,155) - (1,752,155) (1,752,155) - Total other financing sources and uses 9,249,656$ (829,779) 132,686$ (1,095,151)$ (1,095,151)$ (265,372)$ Net change in fund balances (6,803,187)$ (11,503,736) (3,802,382)$ (7,132,749)$ Fund balances - beginning 11,520,372 11,520,372 11,520,372 11,520,372 Fund balances - ending 4,717,185$ 16,636$ 7,717,990$ 4,387,623$ City of Milton Capital Project Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2018 9 of 15 Original Budgeted Amounts Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Year-to-Date Actuals + Encumbrances Variance with Final Budget - Positive (Negative) REVENUES Real Property Tax-Current Year 731,992$ 731,992$ 1,457$ 720,689$ 720,689$ (11,303)$ Public Utility Tax-Current Year - - - 5,836 5,836 5,836 Personal Property Tax-Current Year - - 11 13,696 13,696 13,696 Penalties & Interest - Real Property - - 117 603 603 603 Penalties & Interest - Personal Property - - 0 1 1 1 Intergovernmental Revenues - - - - - - Interest Revenue (Regions)120,000 120,000 29,088 238,534 238,534 118,534 Interest Revenue (SunTrust)- - - 1 1 1 Bond Proceeds - - - - - - Total revenues 851,992$ 851,992$ 30,673$ 979,360$ 979,360$ 127,368$ EXPENDITURES Capital Outlay Parks & Recreation 25,172,767$ 24,816,445$ 2,375$ 4,524,211$ 4,574,211$ 20,242,234$ Fiscal Agent's Fees (95,541) (0) - - - (0) Issuance Costs (260,781) (0) - - - (0) Bond Principal - - - - - - Bond Interest 731,992 731,992 - 731,991 731,991 1 Total Capital Outlay 25,548,437$ 25,548,437$ 2,375$ 5,256,203$ 5,306,203$ 20,292,234$ Excess of revenues over expenditures (24,696,445)$ (24,696,445)$ 28,298$ (4,276,843)$ (4,326,843)$ 20,419,602$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ -$ -$ -$ Transfers out to General Fund - - - - - - Revenue Bond Proceeds - - - - - - Total other financing sources and uses -$ -$ -$ -$ -$ -$ Net change in fund balances (24,696,445)$ (24,696,445) (4,276,843)$ (4,326,843)$ Fund balances - beginning 25,067,864 25,067,864 25,067,864 25,067,864 Fund balances - ending 371,419$ 371,419$ 20,791,021$ 20,741,021$ City of Milton Greenspace Bond Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2018 10 of 15 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Year-to-Date Actuals + Encumbrances Variance with Final Budget - Positive (Negative) REVENUES Transportation Local Option Sales Tax 6,185,000$ 557,943$ 4,766,315$ 4,766,315$ (1,418,685) Interest Revenues 67 1,385 1,385 1,385 Realized Gain or Loss (GA Fund 1)8,270 9,290 9,290 9,290 Total revenues 6,185,000$ 566,280$ 4,776,990$ 4,776,990$ (1,408,010)$ EXPENDITURES Capital Outlay Public Works 6,299,071$ 63,368$ 312,244$ 848,561$ 5,450,510 Total Capital Outlay 6,299,071$ 63,368$ 312,244$ 848,561$ 5,450,510$ Excess of revenues over expenditures (114,071)$ 502,912$ 4,464,746$ 3,928,430$ 10,227,500$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ -$ -$ Transfers out to General Fund - - - - - Total other financing sources and uses - - - - - Net change in fund balances (114,071)$ 4,464,746$ 3,928,430$ Fund balances - beginning 2,960,061 2,960,061 2,960,061 Fund balances - ending 2,845,990$ 7,424,807$ 6,888,491$ City of Milton Transportation Local Option Sales Tax (TSPLOST) Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2018 11 of 15 Original Budgeted Amounts Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Year-to-Date Actuals + Encumbrances Variance with Final Budget - Positive (Negative) REVENUES Intergovernmental Revenues GDOT Crabapple Streetscape 500,000$ 500,000$ -$ 337,650$ 337,650$ (162,350)$ GDOT TAP (Big Creek Greenway)- - - - - - LMIG Funds 397,791 397,791 - 397,791 397,791 (0) GDOT HPP Funds 3,688,483 3,688,483 - - - (3,688,483) GDOT-Signage/Landscaping 4,062 - - - - - Interest Revenues - 190 8 138 138 (52) Total revenues 4,590,336$ 4,586,464$ 8$ 735,580$ 735,580$ (3,850,884)$ EXPENDITURES Capital Outlay Public Works 5,714,911$ 5,414,911$ 48,783$ 1,309,722$ 1,351,577$ 4,063,334$ Community Development 4,900 - - - - - Total Capital Outlay 5,719,811$ 5,414,911$ 48,783$ 1,309,722$ 1,351,577$ 4,063,334$ Excess of revenues over expenditures (1,129,475)$ (828,447) (48,775)$ (574,142)$ (615,998)$ 212,450$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund 328,750$ 28,750$ 3,194$ 22,361$ 22,361$ (6,389)$ Transfer Out to Capital Projects Fund - (838) - (838) (838) - Budgeted Fund Balance - - - - - -$ Total other financing sources and uses 328,750$ 27,912$ 3,194$ 21,523$ 21,523$ (6,389)$ Net change in fund balances (800,725)$ (800,535)$ (552,619)$ (594,475)$ Fund balances - beginning 800,535 800,535 800,535 800,535 Fund balances - ending (190)$ 0$ 247,916$ 206,061$ City of Milton Capital Grant Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2018 12 of 15 Original Budgeted Amounts Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Year-to-Date Actuals + Encumbrances Variance with Final Budget - Positive (Negative) REVENUES Admin Fund 43,500$ 27,000$ 1,356$ 26,113$ 26,113$ (887)$ Law Enforcement Fund 23,000 13,000 569 11,903 11,903 (1,097) Fire Fund 130,500 72,500 3,621 68,206 68,206 (4,294) Road Fund 323,000 167,000 4,070 112,866 112,866 (54,134) Park Fund 976,000 650,000 37,291 677,446 677,446 27,446 Interest Revenues/Admin Fund - - 2 8 8 8 Interest Revenues/Law Enforcement Fund - - 1 4 4 4 Interest Revenues/Fire Fund - - 4 22 22 22 Interest Revenues/Road Fund - - 5 32 32 32 Interest Revenues/Park Fund - - 50 223 223 223 Total revenues 1,496,000$ 929,500$ 46,970$ 896,822$ 896,822$ (32,678)$ EXPENDITURES Admin -$ 44,967$ -$ -$ -$ 44,967$ Police - - - - - - Fire - 165,426 - - - 165,426 Public Works - 341,203 - - 205,425 135,778 Parks & Recreation - 2,103,059 - 671,074 671,074 1,431,985 Total Capital Outlay -$ 2,654,654$ -$ 671,074$ 876,499$ 1,778,155$ Excess of revenues over expenditures 1,496,000$ (1,725,154) 46,970$ 225,748$ 20,323$ 1,745,477$ OTHER FINANCING SOURCES (USES) Transfers in from Capital Projects Fund -$ 1,752,155$ -$ 1,752,155$ 1,752,155$ -$ Transfer Out to General Fund/Admin (43,500) (27,000) - - - 27,000 Transfer Out to Capital Projects Fund/Law Enf (23,000) - - - - - Transfer Out to Capital Projects Fund/Fire (130,500) - - - - - Transfer Out to Capital Projects Fund/Road (323,000) - - - - - Transfer Out to Capital Projects Fund/Park (976,000) - - - - - Total other financing sources and uses (1,496,000)$ 1,725,154$ -$ 1,752,155$ 1,752,155$ 27,000$ Net change in fund balances -$ 0 1,977,902$ 1,772,477$ Fund balances - beginning (0) (0) (0) (0) Fund balances - ending (0)$ 0$ 1,977,902$ 1,772,477$ City of Milton Capital Projects Fund - Impact Fees Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2018 13 of 15 Original Budgeted Amounts Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Intergovernmental Revenues -$ -$ -$ -$ Interest Revenues - - - Contributions & Donations - - - - - Total revenues -$ -$ -$ -$ -$ EXPENDITURES Capital Outlay General Government Buildings -$ 15,000,000$ -$ -$ 15,000,000$ Fire - 2,000,000 - - 2,000,000 Bond Principal - - - - - Bond Interest - - - - - Total Capital Outlay -$ 17,000,000$ -$ -$ 17,000,000$ Excess of revenues over expenditures -$ (17,000,000)$ -$ -$ 17,000,000$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ -$ -$ Transfers out to General Fund - - - - - Revenue Bond Proceeds - 17,000,000 - - (17,000,000) Total other financing sources and uses -$ 17,000,000$ -$ -$ (17,000,000)$ Net change in fund balances -$ - -$ Fund balances - beginning 0 0 0 Fund balances - ending 0$ 0$ 0$ City of Milton Capital Projects Fund - Revenue Bond Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2018 14 of 15 Amount Percent Yield Money Market - Quantum Bank 7,161,179 41%1.61% GA Fund 1 5,227,204 30%1.95% GA Fund 1 (TSPLOST)5,009,290 29%1.95% Grand Total Investment Portfolio 17,397,673 100% Current Month YTD Current Month YTD Interest earned 16,595 101,506 8,270 9,290 Budgeted interest 5,000 50,000 - - Variance over/(under)11,595 51,506 8,270 9,290 General Fund TSPLOST Fund City of Milton Investment Portfolio Month Ending July 31, 2018 15 of 15 MILTON, k ESTABLISHED 2006 TO: FROM: AGENDA ITEM: MEETING DATE: CITY COUNCIL AGENDA ITEM City Council DATE: September 14, 2018 Steven Krokoff, City Manager 0 Approval of a Contract between the City of Milton and AT&T for Telephone Services. Monday, September 24, 2018 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (1PPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: ( YES () NO CITY ATTORNEY REVIEW REQUIRED: (IES () NO APPROVAL BY CITY ATTORNEY. (,IAPPROVED (J NOT APPROVED PLACED ON AGENDA FOR: 0111144'm 2006 Heritage Walk Milton, GA P: 678.242.2500 1 F: 678.242.2499 infoQcityofmiltonga.us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: David Frizzell - IT Manager Date: Submitted on Sept. 10, 2018 for the Sept. 24th Regular City Council Meeting Agenda Item: Approval of a contract between the City of Milton and AT&T for telephone services _____________________________________________________________________________________ Department Recommendation: The IT Department recommends approval. Executive Summary: This item is a renewal of our existing pricing for telephone lines at the city. It extends the existing pricing for 12 months, with two more automatic term extensions annually. This is subject to the AT&T Master Services agreement which was approved by the city council in September 2016. Funding and Fiscal Impact: No impact Alternatives: Without an approved pricing schedule, phone lines will be charged at a higher list rate. Legal Review: Sam VanVolkenberg, Jarrard & Davis (Sept. 4, 2018) Concurrent Review: Steve Krokoff, City Manager Attachment(s): City of Milton – Master Agreement.pdf 21_State_BLC_SDA_PS_3_15_18_City-of-Milton_09-04-18.doc 20160921-8177 153709UA cr0680 Jo Flanders Sr. Contract Manager 28 Sep 2016 MASTER AGREEMENT 1. INTRODUCTION 1.1 Overview of Documents. This Master Agreement and the following additional documents (collectively, the "Agreement') shall apply to all products and services AT&T provides Customer pursuant to this Agreement ("Services") and shall continue in effect so long as Services are provided under this Agreement: (a) Pricing Schedules. A "Pricing Schedule" means a pricing schedule (including related attachments) or other document that is attached to or is later executed by the parties and references this Master Agreement. A Pricing Schedule includes the Services, the pricing (including discounts and commitments, if applicable) and the pricing schedule term ("Pricing Schedule Term"). (b) Tariffs and Guidebooks. "Tariffs" are documents containing the descriptions, pricing and other terms and conditions for a Service that AT&T or its Affiliates file with regulatory authorities. "Guidebooks" are documents (designated as Guidebooks or Price Lists) containing the descriptions, pricing and other terms and conditions for a Service that were but no longer are filed with regulatory authorities. Tariffs and Guidebooks can be found at att.com/servicepublications or other locations AT&T may designate. (c) Acceptable Use Policy, AT&T's Acceptable Use Policy ("AUP") applies to (i) Services provided over or accessing the Internet and (ii) wireless (i.e., cellular) data and messaging Services. The AUP can be found at att.com/aup or other locations AT&T may designate. (d) Service Guides. The descriptions, pricing and other terms and conditions for a Service not covered by a Tariff or Guidebook may be contained in a Service Guide, which can be found at att.com/servicepublications or other locations AT&T may designate. 1.2 Priority of Documents. The order of priority of the documents that form this Agreement is: the applicable Pricing Schedule or Order; this Master Agreement; the AUP; and Tariffs, Guidebooks and Service Guides; provided that Tariffs will be first in priority in any jurisdiction where applicable law or regulation does not permit contract terms to take precedence over inconsistent Tariff terms. 1.3 Revisions to Documents. Subject to Section 8.2(b) (Materially Adverse Impact), AT&T may revise Service Publications at any time. 1.4 Execution by Affiliates. An AT&T Affiliate or Customer Affiliate may sign a Pricing Schedule in its own name, and such Affiliate contract will be a separate but associated contract incorporating the terms of this Agreement. Customer and AT&T will cause their respective Affiliates to comply with any such separate and associated contract. 2. AT&T DELIVERABLES 2.1 Services. AT&T will either provide or arrange to have an AT&T Affiliate provide Services to Customer and its Users, subject to the availability and operational limitations of systems, facilities and equipment. Where required, an AT&T Affiliate authorized by the appropriate regulatory authority will be the service provider. If an applicable Service Publication expressly permits placement of an order for a Service under this Master Agreement without the execution of a Pricing Schedule, Customer may place such an order using AT&T's standard ordering processes (an "Order"), and upon acceptance by AT&T, the Order shall otherwise be deemed a Pricing Schedule under this Master Agreement for the Service ordered. 2.2 AT&T Equipment. Services may be provided using equipment owned by AT&T that is located at the Site ("AT&T Equipment"), but title to the AT&T Equipment will remain with AT&T. Customer must provide adequate space and electric power for the AT&T Equipment and keep the AT&T Equipment physically secure and free from liens and encumbrances. Customer will bear the risk of loss or damage to the AT&T Equipment (other than ordinary wear and tear), except to the extent caused by AT&T or its agents. 2.3 Purchased Equipment. Except as specked in a Service Publication, title to and risk of loss of Purchased Equipment shall pass to Customer on delivery to the transport carrier for shipment to Customer's designated location. 2.4 License and Other Terms. Software, Purchased Equipment and Third -Parry Services may be provided subject to the terms of a separate license or other agreement between Customer and either the licensor, the third -party service provider or the manufacturer. Customer's execution of the Pricing Schedule for or placement of an Order for Software, Purchased Equipment or Third -Parry Services is Customer's agreement to comply with such separate agreement. Unless a Service Publication specifies otherwise, AT&T's sole responsibility with respect to Third -Party Services is to place Customer's orders for Third -Party Services, except that AT&T may invoice and collect payment from Customer for the Third -Party Services. CUSTOMER'S COOPERATION 3.1 Access Right. Customer will in a timely manner allow AT&T access as reasonably required for the Services to property and equipment that Customer controls and will obtain at Customer's expense timely access for AT&T as reasonably required for the Services to property controlled by third parties such as Customer's landlord. AT&T will coordinate with and, except in an emergency, obtain Customer's consent to enter upon Customer's property and premises, which consent shall not be unreasonably withheld. Access rights mean the right to construct, install, repair, maintain, replace and remove access lines and network facilities and the right to use ancillary equipment space within a building for Customer's connection to AT&T's network, Customer must provide AT&T timely information and access to Customer's facilities and equipment as AT&T reasonably requires for the Services, subject to Customer's reasonable security policies. Customer will furnish any conduit, holes, wireways, wiring, plans, equipment, space, power/utilities and other items as AT&T reasonably requires for the Services and will obtain any necessary licenses, permits and consents (including easements and rights-of- way). Customer will have the Site ready for AT&T to perform its work according to a mutually agreed schedule. ua_ver_iii.doc UA VER 111 11/16/2012 AT&T and Customer Confidential Information Page 2 of 9 im67933 082916 SR 1-4TYNGSF NRLR MASTER AGREEMENT 3.2 Safe Working Environment. Customer will ensure that the location at which AT&T installs, maintains or provides Services is a safe working environment, free of Hazardous Materials and reasonably suitable for the Services. 'Hazardous Materials" mean any substance or material capable of posing an unreasonable risk to health, safety or property or whose use, transport, storage, handling, disposal or release is regulated by any law related to pollution, to protection of air, water or soil or to health and safety. AT&T shall have no obligation to perform work at a location that is not a suitable and safe working environment or to handle, remove or dispose of Hazardous Materials. 3.3 Users. "User" means anyone who uses or accesses any Service provided to Customer. Customer will cause Users to comply with this Agreement and is responsible for Users' use of any Service unless expressly provided to the contrary in an applicable Service Publication. 3.4 Resale of Services. Customer may not resell the Services or rebrand the Services for resale to third parties without AT&T's prior written consent. 4. PRICING AND BILLING 4.1 Pricing and Pricing Schedule Term; Terms Applicable After End of Pricing Schedule Term. The prices listed in a Pricing Schedule are stabilized until the end of the Pricing Schedule Term and will apply in lieu of the corresponding prices set forth in the applicable Service Publication. No promotion, credit, discount or waiver set forth in a Service Publication will apply. Unless the Pricing Schedule states otherwise, at the end of the Pricing Schedule Term, Customer may continue Service (subject to any applicable notice or other requirements in a Service Publication for Customer to terminate a Service Component) under a month-to-month service arrangement at the prices, terms and conditions in effect on the last day of the Pricing Schedule Term. AT&T may change such prices, terms or conditions on 30 days' prior notice to Customer. 4.2 Additional Charges and Taxes. Prices set forth in a Pricing Schedule are exclusive of and Customer will pay all taxes (excluding those on AT&T's net income), surcharges, recovery fees, customs clearances, duties, levies, shipping charges and other similar charges (and any associated interest and penalties resulting from Customer's failure to timely pay such taxes or similar charges) relating to the sale, transfer of ownership, installation, license, use or provision of the Services, except to the extent Customer provides a valid exemption certificate prior to the delivery of Services. To the extent required by law, Customer may withhold or deduct any applicable taxes from payments due to AT&T, provided that Customer will use reasonable commercial efforts to minimize any such taxes to the extent allowed by law or treaty and will furnish AT&T with such evidence as may be required by relevant taxing authorities to establish that such tax has been paid so that AT&T may claim any applicable credit. 4.3 Billing. Unless a Service Publication specifies otherwise, Customer's obligation to pay for a Service Component begins upon availability of the Service Component to Customer. Customer will pay AT&T without deduction, setoff or delay for any reason (except for withholding taxes as provided in Section 4.2 - Additional Charges and Taxes or in Section 4.5 - Delayed Billing; Disputed Charges). At Customer's request, but subject to AT&T's consent (which may not be unreasonably withheld or withdrawn), Customer's Affiliates may be invoiced separately, and AT&T will accept payment from such Affiliates. Customer will be responsible for payment if Customer's Affiliates do not pay charges in accordance with this Agreement. AT&T may require Customer or its Affiliates to tender a deposit if AT&T determines, in its reasonable judgment, that Customer or its Affiliates are not creditworthy, and AT&T may apply such deposit to any charges owed. 4.4 Payments. Payment is due within 30 days after the date of the invoice (unless another date is specified in an applicable Tariff or Guidebook) and must refer to the invoice number. Charges must be paid in the currency specified in the invoice. Restrictive endorsements or other statements on checks are void. Customer will reimburse AT&T for all costs associated with collecting delinquent or dishonored payments, including reasonable attorneys' fees. AT&T may charge late payment fees at the lowest of (a) 1.5% per month (18% per annum), (b) for Services contained in a Tariff or Guidebook at the rate specified therein, or (c) the maximum rate allowed by law for overdue payments. 4.5 Delayed Billing; Disputed Charges. Customer will not be required to pay charges for Services initially invoiced more than 6 months after close of the billing period in which the charges were incurred, except for calls assisted by an automated or live operator. If Customer disputes a charge, Customer will provide notice to AT&T specifically identifying the charge and the reason it is disputed within 6 months after the date of the invoice in which the disputed charge initially appears, or Customer waives the right to dispute the charge. The portion of charges in dispute may be withheld and will not be considered overdue until AT&T completes its investigation of the dispute, but Customer may incur late payment fees in accordance with Section 4.4 (Payments). Following AT&T's notice of the results of its investigation to Customer, payment of all properly due charges and properly accrued late payment fees must be made within ten (10) business days. AT&T *11 reverse any late payment fees that were invoiced in error. 4.6 Credit Terms. AT&T retains a lien and purchase money security interest in each item of Purchased Equipment and Vendor Software until Customer pays all sums due. AT&T is authorized to sign and file a financing statement to perfect such security interest. 4.7 MARC. Minimum Annual Revenue Commitment ("MARC") means an annual revenue commitment set forth in a Pricing Schedule that Customer agrees to satisfy during each 12 -consecutive -month period of the Pricing Schedule Term. if Customer fails to satisfy the MARC for any such 12 -month period, Customer will pay a shortfall charge in an amount equal to the difference between the MARC and the total of the applicable MARC -Eligible Charges incurred during such 12 -month period, and AT&T may withhold contractual credits until Customer pays the shortfall charge. ua_ver_iii.doc UA VER 111 1111612012 AT&T and Customer Confidential Information Page 3 of 9 jm67933 082916 SR 1-4TYNGSF NRLR MASTER AGREEMENT 4.8 Adjustments to MARC. (a) In the event of a business downturn beyond Customer's control, or a corporate divestiture, merger, acquisition or significant restructuring or reorganization of Customer's business, or network optimization using other Services, or a reduction of AT&T's prices, or a force majeure event, any of which significantly impairs Customer's ability to meet a MARC, AT&T will offer to adjust the affected MARC to reflect Customer's reduced usage of Services (with a corresponding adjustment to the prices, credits or discounts available at the reduced MARC level). If the parties reach agreement on a revised MARC, AT&T and Customer will amend the affected Pricing Schedule prospectively. This Section 4.8 will not apply to a change resulting from Customer's decision to use service providers other than AT&T. Customer will provide AT&T notice of the conditions Customer believes will require the application of this provision. This provision does not constitute a waiver of any charges, including monthly recurring charges and shortfall charges, Customer incurs prior to amendment of the affected Pricing Schedule. (b) if Customer, through merger, consolidation, acquisition or otherwise, acquires a new business or operation, Customer and AT&T may agree in writing to include the new business or operation under this Agreement. Such agreement will specify the impact, if any, of such addition on Customer's MARC or other volume or growth discounts and on Customer's attainment thereof. 5. CONFIDENTIAL INFORMATION 5.1 Confidential Information. Confidential Information means: (a) information the parties or their Affiliates share with each other in connection with this Agreement or in anticipation of providing Services under this Agreement (including pricing or other proposals), but only to the extent identified as Confidential Information in writing; and (b) except as may be required by applicable law or regulation, the terms of this Agreement. 5.2 Obligations. A disclosing party's Confidential Information will, for a period of 3 years following its disclosure to the other party (except in the case of software, for which the period is indefinite): (a) not be disclosed, except to the receiving party's employees, agents and contractors having a need -to -know (but only if such agents and contractors are not direct competitors of the other party and agree in writing to use and disclosure restrictions as restrictive as this Section 5) or to the extent authorized to be revealed by law, governmental authority or legal process (but only if such disclosure is limited to that which is so authorized and prompt notice is provided to the disclosing party to the extent practicable and not prohibited by law, governmental authority or legal process); (b) be held in confidence; and (c) be used only for purposes of using the Services, evaluating proposals for new services or performing this Agreement (including in the case of AT&T to detect fraud, to check quality and to operate, maintain and enhance the network and Services). 5.3 Exceptions. The restrictions in this Section 5 will not apply to any information that: (a) is independently developed by the receiving party without use of the disclosing party's Confidential Information; (b) is lawfully received by the receiving party free of any obligation to keep it confidential; or (c) becomes generally available to the public other than by breach of this Agreement. 5.4 Privacy. Each party is responsible for complying with the privacy laws applicable to its business. AT&T shall require its personnel, agents and contractors around the world who process Customer Personal Data to protect Customer Personal Data in accordance with the data protection laws and regulations applicable to AT&T's business. If Customer does not want AT&T to comprehend Customer data to which it may have access in performing Services, Customer must encrypt such data so that it will be unintelligible. Customer is responsible for obtaining consent from and giving notice to its Users, employees and agents regarding Customer's and AT&T's collection and use of the User, employee or agent information in connection with a Service. Customer will only make accessible or provide Customer Personal Data to AT&T when it has the legal authority to do so. Unless otherwise directed by Customer in writing, if AT&T designates a dedicated account representative as Customer's primary contact with AT&T, Customer authorizes that representative to discuss and disclose Customer's customer proprietary network information to any employee or agent of Customer without a need for further authentication or authorization. 6. LIMITATIONS OF LIABILITY AND DISCLAIMERS 6.1 Limitation of Liability. (a) EITHER PARTY'S ENTIRE LIABILITY AND THE OTHER PARTY'S EXCLUSIVE REMEDY FOR DAMAGES ON ACCOUNT OF ANY CLAIM ARISING OUT OF AND NOT DISCLAIMED UNDER THIS AGREEMENT SHALL BE: (i) FOR BODILY INJURY, DEATH OR DAMAGE TO REAL PROPERTY OR TO TANGIBLE PERSONAL PROPERTY PROXIMATELY CAUSED BY A PARTY'S NEGLIGENCE, PROVEN DIRECT DAMAGES; (ii) FOR BREACH OF SECTION 5 (Confidential Information), SECTION 10.1 (Publicity) OR SECTION 10.2 (Trademarks), PROVEN DIRECT DAMAGES; (iii) FOR ANY THIRD -PARTY CLAIMS, THE REMEDIES AVAILABLE UNDER SECTION 7 (Third Party Claims); (iv) FOR CLAIMS ARISING FROM THE OTHER PARTY'S GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, PROVEN DAMAGES; OR (v) FOR CLAIMS OTHER THAN THOSE SET FORTH IN SECTION 6.1(a)(i)-(1v), PROVEN DIRECT DAMAGES NOT TO EXCEED, ON A PER CLAIM OR AGGREGATE BASIS DURING ANY TWELVE (12) MONTH PERIOD, AN AMOUNT EQUAL TO THE TOTAL NET CHARGES INCURRED BY CUSTOMER FOR THE AFFECTED SERVICE IN THE RELEVANT COUNTRY DURING THE THREE (3) MONTHS PRECEDING THE MONTH IN WHICH THE CLAIM AROSE. ua_ver_iii.doc UA VER III 11/16/2012 AT&T and Customer Confidential Information Page 4 of 9 im67933 082916 SR 1-4TYNGSF NRLR MASTER AGREEMENT (b) EXCEPT AS SET FORTH IN SECTION 7 (Third Party Claims) OR IN THE CASE OF A PARTY'S GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, NEITHER PARTY WILL BE LIABLE TO THE OTHER PARTY FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, PUNITIVE, RELIANCE OR SPECIAL DAMAGES, INCLUDING WITHOUT LIMITATION DAMAGES FOR LOST PROFITS, ADVANTAGE, SAVINGS OR REVENUES OR FOR INCREASED COST OF OPERATIONS. (c) THE LIMITATIONS IN THIS SECTION 6 SHALL NOT LIMIT CUSTOMER'S RESPONSIBILITY FOR THE PAYMENT OF ALL PROPERLY DUE CHARGES UNDER THIS AGREEMENT. 6.2 Disclaimer of Liability. AT&T WILL NOT BE LIABLE FOR ANY DAMAGES ARISING OUT OF OR RELATING TO: INTEROPERABILITY, ACCESS OR INTERCONNECTION OF THE SERVICES WITH APPLICATIONS, DATA, EQUIPMENT, SERVICES, CONTENT OR NETWORKS PROVIDED BY CUSTOMER OR THIRD PARTIES; SERVICE DEFECTS, SERVICE LEVELS, DELAYS OR ANY SERVICE ERROR OR INTERRUPTION, INCLUDING INTERRUPTIONS OR ERRORS IN ROUTING OR COMPLETING ANY 911 OR OTHER EMERGENCY RESPONSE CALLS OR ANY OTHER CALLS OR TRANSMISSIONS (EXCEPT FOR CREDITS EXPLICITLY SET FORTH IN THIS AGREEMENT); LOST OR ALTERED MESSAGES OR TRANSMISSIONS; OR UNAUTHORIZED ACCESS TO OR THEFT, ALTERATION, LOSS OR DESTRUCTION OF CUSTOMER'S (OR ITS AFFILIATES', USERS' OR THIRD PARTIES') APPLICATIONS, CONTENT, DATA, PROGRAMS, INFORMATION, NETWORKS OR SYSTEMS. 6.3 Purchased Equipment and Vendor Software Warranty. AT&T shall pass through to Customer any warranties for Purchased Equipment and Vendor Software available from the manufacturer or licensor. The manufacturer or licensor, and not AT&T, is responsible for any such warranty terms and commitments. ALL SOFTWARE AND PURCHASED EQUIPMENT IS OTHERWISE PROVIDED TO CUSTOMER ON AN "AS IS" BASIS. 6.4 Disclaimer of Warranties. AT&T MAKES NO REPRESENTATIONS OR WARRANTIES, EXPRESS OR IMPLIED, SPECIFICALLY DISCLAIMS ANY REPRESENTATION OR WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE OR NON -INFRINGEMENT AND SPECIFICALLY DISCLAIMS ANY WARRANTY ARISING BY USAGE OF TRADE OR BY COURSE OF DEALING. FURTHER, AT&T MAKES NO REPRESENTATION OR WARRANTY THAT TELEPHONE CALLS OR OTHER TRANSMISSIONS WILL BE ROUTED OR COMPLETED WITHOUT ERROR OR INTERRUPTION (INCLUDING CALLS TO 911 OR ANY SIMILAR EMERGENCY RESPONSE NUMBER) AND MAKES NO GUARANTEE REGARDING NETWORK SECURITY, THE ENCRYPTION EMPLOYED BY ANY SERVICE, THE INTEGRITY OF ANY DATA THAT 1S SENT, BACKED UP, STORED OR SUBJECT TO LOAD BALANCING OR THAT AT&T'S SECURITY PROCEDURES WILL PREVENT THE LOSS OR ALTERATION OF OR IMPROPER ACCESS TO CUSTOMER'S DATA AND INFORMATION. 6.5 Application and Survival. The disclaimer of warranties and limitations of liability set forth in this Agreement will apply regardless of the form of action, whether in contract, equity, tort, strict liability or otherwise, of whether damages were foreseeable and of whether a party was advised of the possibility of such damages and will apply so as to limit the liability of each party and its Affiliates and their respective employees, directors, subcontractors and suppliers. The limitations of liability and disclaimers set out in this Section 6 will survive failure of any exclusive remedies provided in this Agreement. THIRD PARTY CLAIMS 7.1 AT&T's Obligations. AT&T agrees at its expense to defend and either to settle any third -party claim against Customer, its Affiliates and its and their respective employees and directors or to pay all damages that a court finally awards against such parties for a claim alleging that a Service provided to Customer under this Agreement infringes any patent, trademark, copyright or trade secret, but not where the claimed infringement arises out of or results from: (a) Customer's, its Affiliate's or a User's content; (b) modifications to the Service by Customer, its Affiliate or a third party, or combinations of the Service with any non -AT&T services or products by Customer or others; (c) AT&T's adherence to Customer's or its Affiliate's written requirements; or (d) use of a Service in violation of this Agreement. 7.2 Customer's Obligations. Customer agrees at its expense to defend and either to settle any third -party claim against AT&T, its Affiliates and its and their respective employees, directors, subcontractors and suppliers or to pay all damages that a court finally awards against such parties for a claim that; (a) arises out of Customer's, its Affiliate's or a User's access to or use of the Services and the claim is not the responsibility of AT&T under Section 7.1; (b) alleges that a Service infringes any patent, trademark, copyright or trade secret and falls within the exceptions in Section 7.1; or (c) alleges a breach by Customer, its Affiliate or a User of a Software license agreement. 7.3 Infringing Services. Whenever AT&T is liable under Section 7.1, AT&T may at its option either procure the right for Customer to continue using, or may replace or modify, the Service so that it is non -infringing. 7.4 Notice and Cooperation. The party seeking defense or settlement of a third -party claim under this Section 7 will provide notice to the other party promptly upon learning of any claim for which defense or settlement may be sought, but failure to do so will have no effect except to the extent the other party is prejudiced by the delay. The party seeking defense or settlement will allow the other party to control the defense and settlement of the claim and will reasonably cooperate with the defense. The defending party will use counsel reasonably experienced in the subject matter at issue and will not settle a claim without the written consent of the party being defended, which consent will not be unreasonably withheld or delayed, except that no consent will be required to settle a claim where relief against the party being defended is limited to monetary damages that are paid by the defending party under this Section 7. 7.5 AT&T's obligations under Section 7.1 shall not extend to actual or alleged infringement or misappropriation of intellectual property based on Purchased Equipment, Software, or Third -Party Services. ua_ver_iii.doc UA VER 11111116/2012 AT&T and Customer Confidential Information Page 5 of 9 jm67933 082916 SR 1-4TYNGSF NRLR MASTER AGREEMENT 8. SUSPENSION AND TERMINATION 8.1 Termination of Agreement. This Agreement may be terminated immediately upon notice by either party if the other party becomes insolvent, ceases operations, is the subject of a bankruptcy petition, enters receivership or any state insolvency proceeding or makes an assignment for the benefit of its creditors. 8.2 Termination or Suspension. The following additional termination provisions apply: (a) Material Breach. If either party fails to perform or observe any material warranty, representation, term or condition of this Agreement, including non-payment of charges, and such failure continues unremedied for 30 days after receipt of notice, the aggrieved party may terminate (and AT&T may suspend and later terminate) the affected Service Components and, if the breach materially and adversely affects the entire Agreement, terminate (and AT&T may suspend and later terminate) the entire Agreement (b) Materially Adverse Impact. If AT&T revises a Service Publication, the revision has a materially adverse impact on Customer and AT&T does not effect revisions that remedy such materially adverse impact within 30 days after receipt of notice from Customer, then Customer may, as Customer's sole remedy, elect to terminate the affected Service Components on 30 days' notice to AT&T, given not later than 90 days after Customer first learns of the revision to the Service Publication. "Materially adverse impacts" do not include changes to non -stabilized pricing, changes required by governmental authority, or assessment of or changes to additional charges such as surcharges or taxes. (c) Internet Services. If Customer fails to rectify a violation of the AUP within 5 days after receiving notice from AT&T, AT&T may suspend the affected Service Components. AT&T reserves the right, however, to suspend or terminate immediately when: (i) AT&Ts suspension or termination is in response to multiple or repeated AUP violations or complaints; (ii) AT&T is acting in response to a court order or governmental notice that certain conduct must be stopped; or (iii) AT&T reasonably determines that (a) it may be exposed to sanctions, liability, prosecution or other adverse consequences under applicable law if AT&T were to allow the violafion to continue; (b) such violation may harm or interfere with the integrity, normal operations or security of AT&T's network or networks with which AT&T is interconnected or may interfere with another customer's use of AT&T services or the Internet; or (c) such violation otherwise presents an imminent risk of harm to AT&T, AT&Ts customers or its or their respective employees. (d) Fraud or Abuse. AT&T may terminate or suspend an affected Service or Service Component and, if the activity materially and adversely affects the entire Agreement, terminate or suspend the entire Agreement, immediately by providing Customer with as much advance notice as is reasonably practicable under the circumstances if Customer, in the course of breaching the Agreement: (i) commits a fraud upon AT&T; (ii) uses the Service to commit a fraud upon another party; (iii) unlawfully uses the Service; (iv) abuses or misuses AT&T's network or Service; or (v) interferes with another customer's use of AT&T's network or services. (e) Infringing Services. If the options described in Section 7.3 (Infringing Services) are not reasonably available, AT&T may at its option terminate the affected Services or Service Components without liability other than as stated in Section 7.1 (AT&Ts Obligations). (fj Hazardous Materials. If AT&T encounters any Hazardous Materials at the Site, AT&T may terminate the affected Services or Service Components or may suspend performance until Customer removes and remediates the Hazardous Materials at Customer's expense in accordance with applicable law. 8.3 Effect of Termination. (a) Termination or suspension by either party of a Service or Service Component does not waive any other rights or remedies a party may have under this Agreement and will not affect the rights and obligations of the parties regarding any other Service or Service Component. (b) If a Service or Service Component is terminated, Customer will pay all amounts incurred prior to the effective date of termination. 8.4 Termination Charges. (a) If Customer terminates this Agreement or an affected Service or Service Component for cause in accordance with the Agreement or if AT&T terminates a Service or Service Component other than for cause, Customer will not be liable for the termination charges set forth in this Section 8.4. (b) If Customer or AT&T terminates a Service or Service Component prior to Cutover other than as set forth in Section 8.4(a), Customer (i) will pay any pre -Cutover termination or cancellation charges set out in a Pricing Schedule or Service Publication, or (ii) in the absence of such specified charges, will reimburse AT&T for time and materials incurred prior to the effective date of termination, plus any third party charges resulting from the termination. (c) If Customer or AT&T terminates a Service or Service Component after Cutover other than as set forth in Section 8.4(a), Customer will pay applicable termination charges as follows: (i) 50% (unless a different amount is specified in the Pricing Schedule) of any unpaid recurring charges for the terminated Service or Service Component attributable to the unexpired portion of an applicable Minimum Payment Period; (ii) if termination occurs before the end of an applicable Minimum Retention Period, any associated credits or waived or unpaid non-recurring charges; and (iii) any charges incurred by AT&T from a third party (i.e., ua_ver_iii.doc UA VER 111 11/16/2012 AT&T and Customer Confidential Information Page 6 of 9 jm67933 082916 SR 1-4TYNGSF NRLR MASTER AGREEMENT not an AT&T Affiliate) due to the termination. The charges set forth in Sections 8.4(c)(i) and (ii) will not apply if a terminated Service Component is replaced with an upgraded Service Component at the same Site, but only if the Minimum Payment Period or Minimum Retention Period, as applicable, (the "Minimum Period") and associated charge for the replacement Service Component are equal to or greater than the corresponding Minimum Period and associated charge for the terminated Service Component, respectively, and if the upgrade is not restricted in the applicable Service Publication. (d) In addition, if Customer terminates a Pricing Schedule that has a MARC, Customer will pay an amount equal to 50% of the unsatisfied MARC for the balance of the Pricing Schedule Term, 9. IMPORT/EXPORT CONTROL Neither party will use, distribute, transfer or transmit any equipment, services, software or technical information provided under this Agreement (even if incorporated into other products) except in compliance with all applicable import and export laws, conventions and regulations. 10. MISCELLANEOUS PROVISIONS 10.1 Publicity. Neither parry may issue any public statements or announcements relating to the terms of this Agreement or to the provision of Services without the prior written consent of the other party. 10.2 Trademarks. Each party agrees not to display or use, in advertising or otherMse, any of the other party's trade names, logos, trademarks, service marks or other indicia of origin without the other party's prior written consent, which consent may be revoked at any time by notice. 10.3 Independent Contractor. Each party is an independent contractor. Neither party controls the other, and neither party nor its Affiliates, employees, agents or contractors are Affiliates, employees, agents or contractors of the other party. 10.4 Force Majeure. Except for payment of amounts due, neither party will be liable for any delay, failure in performance, loss or damage due to fire, explosion, cable cuts, power blackout, earthquake, flood, strike, embargo, labor disputes, acts of civil or military authority, war, terrorism, acts of God, acts of a public enemy, acts or omissions of carriers or suppliers, acts of regulatory or governmental agencies or other causes beyond such party's reasonable control. 10.5 Amendments and Waivers. Any supplement to or modification or waiver of any provision of this Agreement must be in writing and signed by authorized representatives of both parties. A waiver by either party of any breach of this Agreement will not operate as a waiver of any other breach of this Agreement. 10.6 Assignment and Subcontracting. (a) Customer may, without AT&T's consent but upon notice to AT&T, assign in whole or relevant part its rights and obligations under this Agreement to a Customer Affiliate. AT&T may, without Customer's consent, assign in whole or relevant part its rights and obligations under this Agreement to an AT&T Affiliate. In no other case may this Agreement be assigned by either party without the prior written consent of the other party (which consent will not be unreasonably withheld or delayed). In the case of any assignment, the assigning party shall remain financially responsible for the performance of the assigned obligations. (b) AT&T may subcontract to an Affiliate or a third party work to be performed under this Agreement but will remain financially responsible for the performance of such obligations. (c) In countries where AT&T does not have an Affiliate to provide a Service, AT&T may assign its rights and obligations related to such Service to a local service provider, but AT&T will remain responsible to Customer for such obligations. in certain countries, Customer may be required to contract directly with the local service provider. 10.7 Severability. If any portion of this Agreement is found to be invalid or unenforceable or if, notwithstanding Section 10.11 (Governing Law), applicable law mandates a different interpretation or result, the remaining provisions will remain in effect and the parties will negotiate in good faith to substitute for such invalid, illegal or unenforceable provision a mutually acceptable provision consistent with the original intention of the parties. 10.8 Injunctive Relief. Nothing in this Agreement is intended to or should be construed to prohibit a party from seeking preliminary or permanent injunctive relief in appropriate circumstances from a court of competent jurisdiction. 10.9 Legal Action. Any legal action arising in connection with this Agreement must be filed within two (2) years after the cause of action accrues, or it will be deemed time-barred and waived. The partes waive any statute of limitations to the contrary. 10.10 Notices. Any required notices under this Agreement shall be in writing and shall be deemed validly delivered if made by hand (in which case delivery will be deemed to have been effected immediately), or by overnight mail (in which case delivery will be deemed to have been effected one (1) business day after the date of mailing), or by first class pre -paid post (in which case delivery will be deemed to have been effected five (5) days after the date of posting), or by facsimile or electronic transmission (in which case delivery will be deemed to have been effected on the day the transmission was sent). Any such notice shall be sent to the office of the recipient set forth on the cover page of this Agreement or to such other office or recipient as designated in writing from time to time. 10.11 Governing Law. This Agreement will be governed by the law of the State of Georgia, without regard to its conflict of law principles, unless a regulatory agency with jurisdiction over the applicable Service applies a different law. The United Nations Convention on Contracts for International Sale of Goods will not apply. ua ver MADc UA VER 111 11116/2012 AT&T and Customer Confidential Information Page 7 of 9 jm67933 082916 SR 1-4TYNGSF NRLR MASTER AGREEMENT 10.12 Compliance with Laws. Each party will comply with all applicable laws and regulations and with all applicable orders issued by courts or other governmental bodies of competent jurisdiction. 10.13 No Third Party Beneficiaries. This Agreement is for the benefit of Customer and AT&T and does not provide any third party (including Users) the right to enforce it or to bring an action for any remedy, claim, liability, reimbursement or cause of action or any other right or privilege. 10.14 Survival. The respective obligations of Customer and AT&T that by their nature would continue beyond the termination or expiration of this Agreement, including the obligations set forth in Section 5 (Confidential Information), Section 6 (Limitations of Liability and Disclaimers) and Section 7 (Third Party Claims), will survive such termination or expiration. 10.15 Agreement Language. The language of this Agreement is English. If there is a conflict between this Agreement and any translation, the English version will take precedence. 10.16 Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to its subject matter. Except as provided in Section 2.4 (License and Other Terms), this Agreement supersedes all other agreements, proposals, representations, statements and understandings, whether written or oral, concerning the Services or the rights and obligations relating to the Services, and the parties disclaim any reliance thereon. This Agreement will not be modified or supplemented by any written or oral statements, proposals, representations, advertisements, service descriptions or purchase order forms not expressly set forth in this Agreement. 11. E -Verify 11.1. Employment of Unauthorized Aliens Prohibited; E -Verify Affidavits Required. (a) Compliance with the requirements of O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02 are conditions of this Agreement. (b) AT&T agrees that the employee -number category designated below is applicable to AT&T: 500 or more employees. 100 or more employees. Fewer than 100 employees. (c) if AT&T employs or contracts with any suboontractor(s) in connection with this Agreement, AT&T will secure from the subcontractor(s) such subcontractor(s') indication of the employee -number category applicable to the subcontractor. (d) AT&T's compliance with the requirements of O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02 shall be attested by the execution of a Contractor Affidavit and Agreement (a form of which is attached hereto marked Exhibit 1), which document will be attached to, and become a part of, this Agreement. (e) If AT&T employs or contracts with any subcontractor(s) in connection with this Agreement, AT&T will secure from such subcontractor(s) attestation of the subcontractor's compliance with O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02 by the subcontractor's execution of a Subcontractor Affidavit (a form of which is attached hereto marked Exhibit 2), and maintain records of such attestation for inspection by the City at any time. Such Subcontractor Affidavit shall become a part of the AT&T/subcontractor agreement. 11.2. Nondiscrimination. In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, AT&T agrees that, during performance of this Agreement, AT&T, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, AT&T agrees to comply with all applicable implementing regulations and shall include the provisions of this Section in every subcontract for services contemplated under this Agreement. 12. DEFINITIONS "Affiliate" of a party means any entity that controls, is controlled by or is under common control with such parry. "API" means an application program interface used to make a resources request from a remote implementer program. An API may include coding, specifications for routines, data structures, object classes, and protocols used to communicate between programs. "AT&T Software" means software, including APIs, and all associated written and electronic documentation and data owned by AT&T and licensed by AT&T to Customer. AT&T Software does not include software that is not furnished to Customer. ua_ver_iii.doc UA VER III 11/16/2012 AT&T and Customer Confidential Information Page 8 of 9 im67933 082916 SR 1-4TYNGSF NRLR MASTER AGREEMENT "Customer Personal Data" means information that identifies an individual, that Customer directly or indirectly makes accessible to AT&T and that AT&T collects, holds or uses in the course of providing the Services. "Cutover" means the date Customer's obligation to pay for Services begins. "Effective Date" of a Pricing Schedule means the date on which the last party signs the Pricing Schedule unless a later date is required by regulation or law. "MARC -Eligible Charges" means the recurring and usage charges (including amounts calculated from unpaid charges that are owed under Section 8.4(c)(i)), after deducting applicable discounts and credits (other than outage or SLA credits), that AT&T charges Customer for the Services identified in the applicable Pricing Schedule as MARC -contributing. The following are not MARC -Eligible Charges: (a) charges for or in connection with Customer's purchase of equipment; (b) taxes; and (c) charges imposed in connection with govemmentally imposed costs or fees (such as USF, PICC, payphone service provider compensation, E911 and deaf relay charges). "Minimum Payment Period" means the Minimum Payment Period identified for a Service Component in a Pricing Schedule or Service Publication during which Customer is required to pay recurring charges for the Service Component. "Minimum Retention Period" means the Minimum Retention Period identified for a Service Component in a Pricing Schedule or Service Publication during which Customer is required to maintain service to avoid the payment (or repayment) of certain credits, waived charges or amortized charges. "Purchased Equipment" means equipment or other tangible products Customer purchases under this Agreement, including any replacements of Purchased Equipment provided to Customer. Purchased Equipment also includes any.intemal code required to operate such Equipment. Purchased Equipment does not include Software but does include any physical media provided to Customer on which Software is stored. "Service Component" means an individual component of a Service provided under this Agreement. "Service Publications" means Tariffs, Guidebooks, Service Guides and the AUP. "Site" means a physical location, including Customer's collocation space on AT&Ts or its Affiliate's or subcontractor's property, where AT&T installs or provides a Service. "Software" means AT&T Software and Vendor Software. "Third -Party Service" means a service provided directly to Customer by a third party under a separate agreement between Customer and the third party. "Vendor Software" means software, including APIs, and all associated written and electronic documentation and data AT&T furnishes to Customer, other than AT&T Software. ua_ver iii.doc UA VER III 11/16/2012 AT&T and Customer Confidential Information Page 9 of 9 jm67933 082916 SR 1-4TYNGSF NRLR AT&T BUSINESS LOCAL CALLING ILEC PRICING SCHEDULE Provided Pursuant to Custom Terms city_of_milton_BLC_ICB_ps AT&T and Customer Confidential Information Page 1 of 7 SDA ILEC v.3/15/18 AT&T MA Reference No. Customer AT&T City of Milton Street Address: 2006 HERITAGE WALK City: Milton State/Province: GA Zip Code: 30004 Country: USA BellSouth Telecommunications, Inc. d/b/a AT&T Georgia Customer Contact (for Notices) AT&T Contact (for Notices) Name: David Frizzell Title: IT Manager Street Address: 2006 Heritage Walk City: Milton State/Province: GA Zip Code: 30004 Country: USA Telephone: 678 242 2517 Fax: Email: David.Frizzell@cityofmiltonga.us Customer Account Number or Master Account Number: 7707517570540 Name: Brent Armstrong Street Address: 2180 Lake Blvd City: Atlanta State/Province: GA Zip Code: 30319 Country: USA Telephone: 404-218-5407 Fax: Email: ba4553@att.com Sales/Branch Manager: Al Ingenito SCVP Name: Terry McDonald Sales Strata: Select Sales Region: SE With a copy (for Notices) to: AT&T Corp. One AT&T Way Bedminster, NJ 07921-0752 ATTN: Master Agreement Support Team Email: mast@att.com AT&T Solution Provider or Representative Information (if applicable) Name: Company Name: Agent Street Address: City: State: Zip Code: Telephone: Fax: Email: Agent Code This AT&T Business Local Calling ILEC Pricing Schedule is part of the Agreement referenced above. This Pricing Schedule is not assignable or otherwise transferable, nor may it be assumed in any manner, unless otherwise required by law or regulation. Customer requests that its identity be kept confidential and not be publicly disclosed by AT&T or by any regulatory commission, unless required by law. [Signatures on following page] AT&T BUSINESS LOCAL CALLING ILEC PRICING SCHEDULE Provided Pursuant to Custom Terms city_of_milton_BLC_ICB_ps AT&T and Customer Confidential Information Page 2 of 7 SDA ILEC v.3/15/18 Customer (by its authorized representative) AT&T (by its authorized representative) By: By: Printed or Typed Name: Joe Lockwood Printed or Typed Name: Title: Mayor Title: Date: Date: Attest:_________________________________ ______Sudie Gordon, City Clerk Approved as to form:____________________________________ __________________Ken Jarrard, City Attorney ___________________[City Seal] AT&T BUSINESS LOCAL CALLING ILEC PRICING SCHEDULE Provided Pursuant to Custom Terms city_of_milton_BLC_ICB_ps AT&T and Customer Confidential Information Page 3 of 7 SDA ILEC v.3/15/18 1. SERVICE, SERVICE PROVIDER and SERVICE DESCRIPTION 1.1 Service, Service Provider and Service Description Service Service Providing Affiliate(s) and Service Publication(s), as applicable Service Description AT&T Business Local Calling (“BLC”) BellSouth Telecommunications, Inc. d/b/a AT&T Georgia Service Publication(s) for AT&T Georgia are Listed in Attachment A See applicable Service Publication listed in Attachment A 1.2 Eligible Billing Telephone Numbers (BTNs) See Attachment B 2. PRICING SCHEDULE TERM and EFFECTIVE DATES Pricing Schedule Term (“Term”) 12 Months Term Start Date Effective Date of this Pricing Schedule Effective Date of Rates, Discounts and Billing Effective Date of this Pricing Schedule Rates Following Termination or Expiration of the Term Applicable Service Publication rates in effect at time of termination or expiration 3. RATES and INITIAL ORDER 3.1 Line Option Packages - Monthly Rates Package pricing does not include Additional Service Components as identified in the applicable Service Publication. Line Option Packages State Availability Prices Per BLC Access Line, Per Month Unlimited A (Option A) GA $ 70.00 (after application of credit) Unlimited B (Option B) GA $ 65.00 (after application of credit) 3.2 Additional Service Components (Vertical Features) - Monthly Rates and Non-recurring Charges Each Additional Service Component – Vertical Feature (as identified in the applicable Service Publication) Monthly Rate Installation Non-recurring Charge (NRC) Per BLC access line $3.00 As per applicable Service Publication 3.3 Waiver of Non-Recurring Charges (NRCs) During Term Waived Charges Month of Term in which Charge is Waived NRC for establishing a BLC access line Any NRC for adding or removing Hunting Any NRC for Additional Service Components First month, only for Customer’s initial order Unless and until rates are modified by AT&T (with appropriate notice to Customer) or the Customer adds or reduces services, t he total monthly financial obligation of the Customer for the Term is $______520______________., subject to any early termination charge that may apply pursuant to Section 4. 3.4 Quantity Commitment and Shortfall Adjustment Charge Number of BLC access lines subscribed to on the initial order associated with BTNs listed in Attachment B (“Quantity Commitment”): Quantity Commitment: 8 AT&T BUSINESS LOCAL CALLING ILEC PRICING SCHEDULE Provided Pursuant to Custom Terms city_of_milton_BLC_ICB_ps AT&T and Customer Confidential Information Page 4 of 7 SDA ILEC v.3/15/18 4. EARLY TERMINATION CHARGE If Customer terminates the Pricing Schedule before the expiration of the Pricing Schedule Term, Customer will pay the Early Termination Charge below, unless Customer concurrently replaces this Pricing Schedule with an AT&T ILEC business local exchange service agreement with a term equal or greater than the Pricing Schedule Term under this Pricing Schedule and a line commitment, as determined by AT&T, equal or greater than Quantity Commitment under this Pricing Schedule. Service Components State for Customer’s Main BTN identified on Attachment B Rate for Early Termination Charges BLC access lines subject to Quantity Commitment GA $15.00 Main BTN: 770 751 7570 540 State of Main BTN: (ex: IL) GA Early Termination Charge = (Rate for Early Termination Charges) x (Quantity Commitment) x (number of months remaining in Term) 4.1 Early Termination Liability If during the Term, an AT&T ILEC Service (referred to as “Terminated ILEC Service”) provided under a Business Local Calling Agreement is migrated to a qualifying AT&T Business Voice over IP (BVoIP) Service or to a qualifying AT&T Mobility Service (referred to collectively as the “Replacement Service”), then the Early Termination Charge associated with the Te rminated ILEC Service will be waived provided: (1) the Terminated ILEC Service has been installed at the Customer site for no fewer than 3 months; (2) the term of the Replacement Service agreement is equal to or greater than the remaining term for the Terminated ILEC Service; (3) the Replacement Service is installed or available at the same Customer sites as the Terminated ILEC Service; (4) the Replacement Service is contracted for in the same relative quantity(ies) as those Terminated ILEC Services being displaced, and (5) activation of the Replacement Service at the Customer sites or for Customer use at such Customer Sites occurs within 90 days of termination of the ILEC Service at that site. It is at the Company's sole determination whether a product change satisfies these requirements. 5. GENERAL PROVISIONS Additional BLC access lines under a BLC account may be ordered during the Term and the Term for any such lines would terminate when the Term of this Pricing Schedule expires. BLC access lines subscribed under a Line Option Package are not eligible for Customer-initiated temporary suspension. AT&T and Customer acknowledge that it is prohibited for any person to offer, give, or agree to give any City of Milton employee or official, or for any City of Milton employee or official to solicit, demand, accept, or agree to accept from another person , a gratuity of more than nominal value or rebate or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any spec ification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subco ntract, or to any solicitation or proposal therefor. AT&T and Customer further acknowledge that it is prohibited for any payment, gratuity , or offer of employment to be made by or on behalf of a sub-consultant under a contract to the prime consultant or higher tier sub-consultant, or any person associated therewith, as an inducement for the award of a subcontract or order. This agreement will be governed by the law of the State of Georgia. AT&T and Customer may agree to resolve a dispute through arbitration, but neither will be required to arbitrate a dispute, notwithstanding any mandatory arbitration provision in any document incorporated by reference. Notwithstanding any provision to the contrary incorporated by reference, the Customer does not agree to defend, settle, or otherwise indemnify and hold harmless AT&T on any matters arising out of this agreement. AT&T will continue to have all legal and equit able rights available in the event of Customer wrongdoing. AT&T BUSINESS LOCAL CALLING ILEC PRICING SCHEDULE Provided Pursuant to Custom Terms city_of_milton_BLC_ICB_ps AT&T and Customer Confidential Information Page 5 of 7 SDA ILEC v.3/15/18 6. NOTICE OF WITHDRAWAL Service and Service Component Withdrawals during Pricing Schedule Term Prior Notice Required from AT&T to Withdraw and Terminate a Service 12 months Prior Notice Required from AT&T to Withdraw and Terminate a Service Component 120 days Attachments A and B follow AT&T BUSINESS LOCAL CALLING ILEC PRICING SCHEDULE Provided Pursuant to Custom Terms city_of_milton_BLC_ICB_ps AT&T and Customer Confidential Information Page 6 of 7 SDA ILEC v.3/15/18 ATTACHMENT A AT&T ILEC SERVICE PROVIDING AFFILIATES and SERVICE PUBLICATION(S), AS APPLICABLE Service Provider(s) Service Publication(s) (incorporated by reference) Service Publication Location(s) AT&T Alabama AT&T Alabama Service Publications, including General Exchange Guidebook, Sec. A3 http://cpr.att.com/pdf/al/product_line.htm AT&T Arkansas AT&T Arkansas Guidebook, including Part 4, Section 5 http://cpr.att.com/guidebook/ar/index.html AT&T California AT&T California Guidebook, including Part 4, Sec. 5 and Part 8, Sec. 8 AT&T California Out of Territory Guidebook, incl. Part 4, Sec. 5 and Part 8, Sec. 8 http://cpr.att.com/guidebook/ca/index.html http://cpr.att.com/guidebook/cf/index.html#section1 AT&T Florida AT&T Florida Guidebooks, including General Exchange Guidebook, Sec. A3 http://cpr.att.com/pdf/fl/product_line.htm AT&T Georgia AT&T Georgia Service Publications, including General Exchange Guidebook, Sec. A3 http://cpr.att.com/pdf/ga/product_line.htm AT&T Illinois AT&T Illinois Guidebook, including Part 4 Section 5 http://cpr.att.com/guidebook/il/index.html AT&T Indiana AT&T Indiana Guidebook, including Part 4, Sec. 5 http://cpr.att.com/guidebook/in/index.html AT&T Kansas AT&T Kansas Guidebook, including Part 4, Section 5 http://cpr.att.com/guidebook/ks/index.html AT&T Kentucky AT&T Kentucky Service Publications, including General Exchange Guidebook, Sec. A3 http://cpr.att.com/pdf/ky/product_line.htm AT&T Louisiana AT&T Louisiana Service Publications, including General Exchange Guidebook, Sec. A3 http://cpr.att.com/pdf/la/product_line.htm AT&T Michigan AT&T Michigan Guidebook, including Part 4, Sec. 5 http://cpr.att.com/guidebook/mu/index.html AT&T Mississippi AT&T Mississippi Service Publications, including General Exchange Guidebook, Sec. A3 http://cpr.att.com/pdf/ms/product_line.htm AT&T Missouri AT&T Missouri Guidebook, including Part 4, Section 5 http://cpr.att.com/guidebook/mo/index.html AT&T Nevada AT&T Nevada Guidebook, including Part 2, Sec. 12.19 and Part 8, Sec. 8 http://cpr.att.com/guidebook/nv/index.html#section1 AT&T North Carolina AT&T North Carolina Service Publications, including General Exchange Guidebook, Sec. A3 http://cpr.att.com/pdf/nc/product_line.htm AT&T Ohio AT&T Ohio Guidebook, including Part 4, Sec. 5 http://cpr.att.com/guidebook/oh/index.html AT&T Oklahoma AT&T Oklahoma Guidebook, including Part 4, Section 5 http://cpr.att.com/guidebook/ok/index.html AT&T South Carolina AT&T South Carolina Service Publications, including General Exchange Guidebook, Sec. A3 http://cpr.att.com/pdf/sc/product_line.htm AT&T Tennessee AT&T Tennessee Service Publications, including General Exchange Guidebook, Sec. A3 http://cpr.att.com/pdf/tn/product_line.htm AT&T Texas AT&T Texas Guidebook, including Part 4, Section 5 http://cpr.att.com/guidebook/tx/index.html AT&T Wisconsin AT&T Wisconsin Guidebook, including Part 4, Sec. 5 http://cpr.att.com/guidebook/wg/index.html AT&T BUSINESS LOCAL CALLING ILEC PRICING SCHEDULE Provided Pursuant to Custom Terms city_of_milton_BLC_ICB_ps AT&T and Customer Confidential Information Page 7 of 7 SDA ILEC v.3/15/18 ATTACHMENT B BILLING TELEPHONE NUMBER (BTN) LIST (All Lines under each BTN must be subscribed to a Line Option Package.) Check box if BTNs are located on an excel form and this page is blank. The Attachment B excel form must be submitted with the contract. Area Code, Prefix, Line # (no dashes, example: 312 555 1234, or 3122551234) BTN State (ex: IL) Area Code, Prefix, Line # (no dashes, example: 312 555 1234, or 3122551234) BTN State (ex: IL) Area Code, Prefix, Line # (no dashes, example: 312 555 1234, or 3122551234) BTN State (ex: IL) 7707517570 GA 6783390579 GA 7704756049 GA MILTON ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 14, 2018 FROM: Steven Krokoff, City Manager 1�)' AGENDA ITEM: Approval of an Intergovernmental Agreement for the Provision of 911 Emergency Communications Services and GCIC Information Services between the City of Alpharetta, Georgia and the City of Milton, Georgia. MEETING DATE: Monday, September 24, 2018 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (�IAPPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (J4ES () NO CITY ATTORNEY REVIEW REQUIRED: () YES () NO APPROVAL BY CITY ATTORNEY: () `APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: 04110161f, 2006 Heritage Walk Milton, GA P: 678.242.2500 1 F: 678.242.2499 info@cityofmiltongo.us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: Stacey Inglis, Assistant City Manager Date: Submitted September 14, 2018 for the September 24, 2018 Regular City Council Meeting Agenda Item: Approval of an Intergovernmental Agreement for the Provision of 911 Emergency Communications Services and GCIC Information Services Between the City of Alpharetta, Georgia and the City of Milton, Georgia. _____________________________________________________________________________________ Department Recommendation: Approval. Executive Summary: The current IGA with the City of Alpharetta for 911 communication services and GCIC information services is due to expire on September 30, 2018. This partnership Alpharetta has served the citizens of Milton well over the past ten years, and management feels this arrangement continues to be the best option for the provision of these services. The new IGA is similar to the previous one with a few minor changes: The replacement of any reference to “Milton’s Public Safety Director” with “Milton’s Police Chief and Fire Chief” The frequency of the transmittal of the wired and wireless 911 fees collected by Milton to be sent to Alpharetta has increased from quarterly to monthly The replacement of the 800 MHz radio system (provided by Fulton County) with the new radio system provided by the North Fulton Regional Radio Authority This new agreement is for a term of ten years, set to expire on September 30, 2028. Procurement Summary: Purchasing method used: Multi Year Contract Account Number: 215-3210-523850100 Requisition Total: 100% of wired and wireless 911 fees collected (avg $925,000) Vendor DBA: City of Alpharetta Other quotes or bids submitted (vendor/$): N/A Financial Review: Bernadette Harvill, September 14, 2018 Legal Review: Jarrard & Davis, Sam VanVolkenburg, September 13, 2018 Concurrent Review: Steve Krokoff, City Manager Chief Austin, Police Chief Edgar, Fire Attachment: IGA Page 1 of 18 INTERGOVERNMENTAL AGREEMENT FOR THE PROVISION OF 911 EMERGENCY COMMUNICATIONS SERVICES AND GCIC INFORMATION SERVICES BETWEEN THE CITY OF ALPHARETTA, GEORGIA AND THE CITY OF MILTON, GEORGIA THIS INTERGOVERNMENTAL AGREEMENT ("Agreement"), by and between the City of Alpharetta, Georgia ("Alpharetta") and the City of Milton, Georgia ("Milton") is entered into this ______ day of September, 2018. WHEREAS, Article IX, Section II, Paragraph III of the Georgia Constitution allows municipalities to provide police and fire protection services, and to extend those services to other jurisdictions pursuant to contract with the affected jurisdictions; WHEREAS, Article IX, Section III, Paragraph I of the Georgia Constitution allows municipalities to contract with one another in intergovernmental agreements for the provision of any services authorized by law; WHEREAS, the parties intend to contract under the authority set forth above, rather than create a “mutual aid agreement” pursuant to O.C.G.A. § 36-69-1 et seq. or a “joint authority” pursuant to O.C.G.A. § 46-5-138; WHEREAS, Alpharetta and Milton desire to enter into this Agreement for Alpharetta to provide a public safety answering point within the boundaries of Milton for a period of ten (10) years beginning October 1, 2018; and WHEREAS, this Agreement establishes the cost of Emergency 911 System and public safety radio dispatch services to be provided by Alpharetta to Milton pursuant to this Agreement; and WHEREAS, this Agreement also establishes the terms on which Alpharetta will communicate with the Georgia Crime Information Center (GCIC) on Milton’s behalf; and WHEREAS, Alpharetta and Milton desire to maintain a mutually beneficial, efficient and cooperative relationship that will promote the interests of the citizens of both jurisdictions; and Page 2 of 18 WHEREAS, both Alpharetta and Milton have authorized the execution of this Agreement through appropriate Resolutions adopted by their respective governing bodies. NOW, THEREFORE, in consideration of the following mutual obligations, Alpharetta and Milton agree as follows: ARTICLE 1 PURPOSE AND INTENT 1.1 The purpose of this Agreement is to provide the vital and necessary communications link between Milton's citizens and Alpharetta's Emergency Dispatch Center for a period of ten (10) years, commencing October 1, 2018 at 0000 hours and concluding at 2400 hours on September 30, 2028. 1.2 Alpharetta therefore agrees to provide Milton with courteous, efficient, and accessible Emergency Communications Service in response to requests for assistance from within the corporate boundaries of Milton involving emergencies, non- emergencies, and responses to natural and man-made disasters, for the term prescribed in this Agreement, consistent with the overall quality of services provided throughout Alpharetta. 1.3 Alpharetta also agrees to provide Milton with Georgia Crime Information Center (GCIC) services as described in Exhibit "A" to this Agreement. ARTICLE 2 DEFINITIONS For the purposes of this Agreement, the following terms shall be defined as: 2.1 Call-For-Service means a request received from any person through Alpharetta's Emergency Dispatch Center, Emergency 911 System, requiring emergency or non-emergency Police Department, Fire Department, or ambulance/medical (“EMS”) pre- hospital care response or assistance in response to natural and man-made incidents. 2.2 Communications Officer means any employee of the Alpharetta Department of Public Safety, who has successfully completed the basic training course required by O.C.G.A. § 35-8- 23, to receive, process, or transmit public safety information and Page 3 of 18 dispatch law enforcement officers, firefighters, EMS personnel, or emergency management personnel. 2.3 Emergency Communications Services means the receipt and processing of incoming Calls-For-Service through the Emergency 911 System for emergency and non-emergency requests for EMS, police, fire and other public safety services, and initiation of the appropriate response action. The service also includes the coordination of requests for support and auxiliary services from Milton field units and refers crimes and incidents not requiring an on-scene investigation by a field unit to the appropriate agency. This is considered the vital and necessary communications link between citizens and the Alpharetta Emergency Dispatch Center through consolidated, Enhanced 911 call reception and radio dispatching of requests for public safety services. The use of the North Fulton Regional Radio System is the primary method of dispatching Calls-For-Service to Milton field units dispatched through the Emergency Dispatch Center. 2.4 Emergency Dispatch Center means that unit of Alpharetta government, including the PSAP and the use of the International Academy of Dispatch, Emergency Priority Dispatch System (EPDS), responsible for Emergency Communications Services, including answering all Calls-For-Services for emergency service and dispatching police, fire and EMS vehicles to the proper locations. 2.5 International Academy of Emergency Dispatch, Emergency Priority Dispatch System (EPDS) means that system employed by Alpharetta to process Calls-For-Service and provide callers with pre-arrival instructions for Police, Fire and Emergency Medical Service events. 2.6 Emergency 911 System means that system, as contemplated by Title 46, Chapter 5, Article 2, Part 4 of the O.C.G.A., which provides Alpharetta emergency Communications Officers the telephone number, name and address of the telephone subscriber, and other pertinent 911 and wireless enhanced 911 information on any Call-For-Service. 2.7 Fire Department means the Milton Fire Department. 2.8 Police Department means the Milton Police Department. 2.9 Public Safety Answering Point (“PSAP”) means an emergency communications dispatch operation, responsible for answering all telephone Calls-For-Services, and employing technologies such as trunked radio, wireless enhanced 911, Page 4 of 18 computer aided dispatch (“CAD”) and mobile data to provide appropriate responses to Calls-For-Service. 2.10 NENA means National Emergency Number Association, an ANSI accredited standards developer. ARTICLE 3 TERM OF AGREEMENT The term of this Agreement is for ten (10) years, commencing October 1, 2018 at 0000 hours and concluding at 2400 hours on September 30, 2028. At the conclusion of this term, each party will be solely responsible for providing all public safety answering point services within its respective boundaries, unless this Agreement is extended by mutual agreement approved by the governing bodies of both parties. Additionally, either party may terminate this Agreement upon the provision to the other party of at least eighteen (18) months prior written notice of termination. ARTICLE 4 COMPENSATION AND CONSIDERATION 4.1 In order to compensate Alpharetta for the performance of its services under this Agreement, Milton shall tender to Alpharetta the fees imposed and received/collected by Milton under the authority of (1) O.C.G.A. § 46-5-133 and O.C.G.A. § 46-5-134, for 9-1-1 charges (including postpaid wireline and VOIP telephone 9-1-1 charges) and wireless enhanced 9-1-1 charges as defined by O.C.G.A. § 46-5-122 and (2) O.C.G.A. § 46-5-134.2 for prepaid wireless 9-1-1 charges as defined by O.C.G.A. § 46-5-134.2(a)(4) (collectively the “Fees”). 4.2 Milton shall tender the Fees to Alpharetta for the remainder of calendar year 2018 on a quarterly basis, on October 1, 2018 and January 1, 2019 (or as soon after January 1 as is reasonably practicable). As for Fees collected beginning January 1, 2019, Milton shall tender the Fees within thirty (30) days of each receipt by Milton of the Fees from the Georgia Department of Revenue, as direct recipient of some Fees pursuant to 134.2 and as the contracted collection partner of the Georgia Emergency Communications Authority for other Fees pursuant to O.C.G.A. § 46- 5-134.2. 4.3 Milton shall have an obligation to impose and receive the Fees, and shall further have an obligation to ensure that it Page 5 of 18 follows all legal requirements and obligations necessary to lawfully impose and receive the Fees, to include any enhanced or expanded fees that the General Assembly may authorize. 4.4 Payment to Alpharetta as set forth in Section 4.1 shall constitute Milton's sole compensation obligation for Alpharetta's performance of services under the Agreement. For capital expansion/service improvement projects that are not fully funded within the payment structure set forth in Section 4.1, the Cities agree to work jointly on an equitable funding arrangement. The parties agree to consider for this purpose the available fund balance (if any) within each city's Emergency 911 Fund. 4.5 Alpharetta shall provide to Milton, on an annual basis, documentation establishing the costs to provide the services under the Agreement, with sufficient detail included to demonstrate the percentage of those total costs that Milton is directly funding. ARTICLE 5 EMERGENCY COMMUNICATIONS SERVICES 5.1 Alpharetta operates a consolidated public safety answering point in its Emergency Dispatch Center on a 24-hour basis, 365 days per year, staffed in four 12-hour alternating shifts. The Communications Officers receive citizens' requests for service, process those requests, dispatch emergency units as appropriate, and monitor Police, Fire and EMS activities. The Emergency Priority Dispatch System is employed to process medical calls and provide callers with pre-arrival instructions. The resources of the Emergency Dispatch Center shall be made available to receive and process Calls-For-Service from within Milton, and to otherwise provide Emergency Communications Services for Milton, consistent with the overall quality of services provided throughout Alpharetta. 5.2 The wide-ranging (both emergency and non-emergency), continuous and multitudinous nature of the calls received by a large metropolitan PSAP like Alpharetta's Emergency Dispatch Center, makes it difficult to assign an "average call answer time." In order to establish a reasonable customer service standard, it is hereby declared to be the objective of the Alpharetta Emergency Dispatch Center to respond on average to 6,000 Calls-For-Service per month emanating from the City of Milton compliant with NENA Standard 56-005. The standard is that Ninety percent (90%) of all 9-1-1 calls arriving at the PSAP should be answered within ten (10) seconds during the busy hour (the hour of the day with the Page 6 of 18 greatest call volume, as defined in the NENA Master Glossary), and ninety-five (95%) should be answered within twenty (20) seconds. Exceptions would be unpredictable system overload, declared disaster, or disruption in voice or data transmission. 5.3 In operating the Emergency Dispatch Center and receiving and processing Calls-For-Service from within Milton, Alpharetta shall comply with any applicable federal and state statutes and regulations. ARTICLE 6 EMPLOYMENT STATUS 6.1 All emergency Communications Officers, as well as any other Alpharetta personnel assigned under this Agreement, are and will continue to be employees of the City of Alpharetta for all purposes, including but not limited to: duties and responsibilities, employee benefits, grievance, payroll, pension, promotion, annual or sick leave, standards of performance, training, workers compensation and disciplinary functions. All emergency communications employees will continue to report under the management structure established in the Alpharetta Department of Public Safety. 6.2 In the event Milton’s Police Chief or Fire Chief becomes dissatisfied with the performance of any sworn or civilian personnel performing Emergency Communications Services on behalf of Milton, he/she shall discuss the concerns with the Alpharetta Public Safety Director. ARTICLE 7 RECORD KEEPING AND REPORTING 7.1 The Alpharetta Department of Public Safety Records Section is the central repository for all records pertaining to emergency dispatch and shall make available public records as defined by the Georgia Open Records Act, O.C.G.A. § 50-18-70, et seq. during the term of this Agreement. 7.2 The Alpharetta Public Safety Director, or his/her designee, shall prepare and deliver monthly written reports to Milton’s Police Chief and Fire Chief. The reports shall describe, regarding the prior month, the volume of Calls-For-Service, identification of police, fire or EMS response, and answer speed for calls originating from within the City of Milton. Page 7 of 18 7.3 Except as limited by any provision of state or federal law, Milton may request, review and access data and Alpharetta records, at a mutually agreed upon time, to ensure compliance with this Agreement. ARTICLE 8 ANCILLARY SERVICES 8.1 Alpharetta provides a variety of ancillary services incumbent on a large metropolitan public safety answering point. These services will be provided to Milton pursuant to this Agreement, the consideration for which has been included as part of the payment provided in Article 4, and shall include technical operations, administration, quality assurance and training, cost allocation, facilities maintenance, fiscal management, general operating supplies, human resources, information systems, maintenance, public information, purchasing, utilities and other critical services attendant to the operation of a public safety answering point. 8.2 Various operational guidelines, procedures and support function responsibilities shall be established cooperatively between the Alpharetta Director of Public Safety or designee and the Milton Chiefs of Police and Fire or designee(s) pursuant to a memorandum of understanding with regard to function and levels of mutually beneficial support from and to various city departments referenced in Section 8.1 above. ARTICLE 9 ALPHARETTA-MILTON RELATIONS 9.1 The Alpharetta Public Safety Director, or his/her designee, will notify Milton’s Police Chief and Fire Chief in the event of a significant emergency communications or emergency management situation within Alpharetta. The Alpharetta’s Public Safety Director and Milton’s Police Chief and Fire Chief sha11 designate the kinds of incidents that are to be considered "significant" by a joint memorandum and shall also designate priorities for services to be provided under this Agreement. In the event no memorandum is executed, Milton’s Police Chief and Fire Chief shall be notified of significant emergency communications or emergency management situations consistent with Page 8 of 18 the notification provided by the Alpharetta Emergency Dispatch Center to the Alpharetta Public Safety Director. 9.2 Alpharetta shall be the sole provider of public safety answering point services during the operation of this Agreement. ARTICLE 10 TRANSITION 10.1 In the event of the termination or expiration of this Agreement, Alpharetta and Milton shall cooperate in good faith in order to effectuate a smooth and harmonious transition and maintain the same high quality of Emergency Communications Services provided by Alpharetta pursuant to this Agreement for the residents, businesses and visitors of Alpharetta and Milton. 10.2 The Alpharetta Public Safety Director or his/her designee shall present a summary report to the Milton City Council within sixty (60) days of the conclusion of this Agreement to facilitate the transition to Milton's new PSAP. 10.3 Alpharetta and Milton agree that ninety (90) days prior to expiration of this Agreement, the Alpharetta Public Safety Director and Milton’s Police Chief and Fire Chief will meet and confer to effect a smooth transition. ARTICLE 11 INDEMNIFICATION 11.1 It is the intent of the parties to be covered under the auspices of the immunity granted by O.C.G.A. § 46-5-131. Only to the extent permitted by law and in the event O.C.G.A. § 46-5-131 is deemed inapplicable, shall Milton defend, indemnify and hold harmless Alpharetta and its officers, employees, or agents from any and all liability, losses or damages, including attorneys' fees and costs of defense, which Alpharetta or its officers, employees, or agents may incur as a result of any claim, demand, suit, or cause of action or proceeding of any kind or nature arising out of, relating to, or resulting from the negligent performance of this Agreement by Milton, its employees, officers and agents. Alpharetta shall promptly notify Milton of each claim, assert all statutory defenses, cooperate with Milton in the defense and resolution of each claim and not settle or otherwise dispose of the claim without Milton's participation. Page 9 of 18 11.2 It is the intent of the parties to be covered under the auspices of the immunity granted by O.C.G.A. § 46-5-131. Only to the extent permitted by law and in the event O.C.G.A. § 46-5-131 is deemed inapplicable, shall Alpharetta defend, indemnify and hold harmless Milton and its officers, employees, or agents from any and all liability, losses or damages, including attorneys' fees and costs of defense, which Milton or its officers, employees, or agents may incur as a result of any claim, demand, suit, or cause of action or proceeding of any kind or nature arising out of, relating to, or resulting from the negligent performance of this Agreement by Alpharetta, its employees, officers, and agents. Milton shall promptly notify Alpharetta of each claim, assert all statutory defenses, cooperate with Alpharetta in the defense and resolution of each claim and not settle or otherwise dispose of the claim without Alpharetta's participation. 11.3 The immunity and indemnification provisions of this Agreement shall survive termination of this Agreement for any claims that may be filed after the termination date of the Agreement provided the claims are based upon actions that occurred during the performance of this Agreement. ARTICLE 12 EVENT OF DEFAULT 12.1 An event of default shall mean a material breach of this Agreement by Alpharetta as follows: 12.1.1 Alpharetta repeatedly disregards local priorities established in the memorandum contemplated in Section 9.1. 2.1.2 Alpharetta does not maintain sufficient personnel in the Emergency Dispatch Center to properly service the volume of Milton Calls-For-Services as required by and in conformance with Article 5. 12.1.3 Alpharetta consistently fails to meet the levels of service outlined in Article 5, which failure has been communicated in writing by action of the Milton City Council to the Alpharetta City Council on more than one occasion. 12.2 An event of default shall mean a material breach of this Agreement by Milton as follows: 12.2.1 Failure of Milton to timely pay the compensation referred to in Article 4. Page 10 of 18 ARTICLE 13 TERMINATION AND REMEDIES 13.1 Alpharetta or Milton may terminate this Agreement for an event of default, or as outlined in Article 3, Term of Agreement, unless the default is cured as provided in this article. 13.2 If an event of default occurs, in the determination of Milton, Milton shall notify Alpharetta in writing, specify the basis for the default and advise Alpharetta that the default must be cured to Milton's reasonable satisfaction within a 60-day period. Milton may grant additional time to cure the default, as Milton may deem appropriate, without waiver of any of Milton's rights, so long as Alpharetta has commenced curing the default and is effectuating a cure with diligence and continuity during the 60-day period, or any longer period which Milton prescribes. 13.3 If an event of default occurs, in the determination of Alpharetta, Alpharetta may notify Milton in writing, specify the basis for the default and advise Milton that the default must be cured to Alpharetta's reasonable satisfaction within a 60-day period; except that for events of default related to the payment of fees, the cure period is reduced to 30 days. Alpharetta may grant additional time to cure the default, as Alpharetta may deem appropriate, without waiver of any of Alpharetta's rights, so long as Milton has commenced curing the default and is effectuating a cure with diligence and continuity during the 60-day period (30 days for payments) or any longer period which Alpharetta prescribes. 13.4 In the event that either party breaches a material term or condition of this Agreement, other than an event of default, the party in breach, upon receipt of a written request from the non-breaching party, shall remedy the breach within thirty (30) days of receipt of the request. If the breach is not cured within the specified time period, the non-breaching party may utilize the remedies of declaratory judgment, specific performance, mandamus or injunctive relief to compel the breaching party to remedy the breach. 13.5 The parties reserve all available remedies afforded by law to enforce any term or condition of this Agreement. Page 11 of 18 ARTICLE 14 AMENDMENTS This Agreement may be modified at any time during the term by mutual written consent of both parties. ARTICLE 15 NOTICES All required notices shall be given by first class mail, except that any notice of termination shall be mailed via U.S. Mail, return receipt requested. Notices shall be addressed to the parties at the following addresses: If to the City of Alpharetta: Robert J. Regus, City Administrator 2 Park Plaza Alpharetta, Georgia 30004 (678)297-6000 With a copy to: C. Sam Thomas, City Attorney 2 Park Plaza Alpharetta, Georgia 30004 (678)297-6000 If to the City of Milton: Steven Krokoff, City Manager Milton City Hall 2006 Heritage Walk Milton, Georgia 30004 (678)242-2500 With a copy to: Jarrard and Davis, LLP Attention: Ken E. Jarrard, City Attorney 222 Webb Street Cumming, Georgia 30040 (678)455-7150 Page 12 of 18 ARTICLE 16 NON-ASSIGNABILITY; LIMITED THIRD-PARTY RIGHTS Neither party may assign any of the obligations or benefits of this Agreement. Except to the extent expressly provided in other Articles of this Agreement, this Agreement shall be exclusively for the benefit of Alpharetta and Milton, and shall not provide any third parties with any remedy, claim, liability, reimbursement, cause of action or other right. ARTICLE 17 ENTIRE AGREEMENT The parties acknowledge, one to the other, that the terms of this Agreement constitute the entire understanding and agreement of the parties regarding the subject matter of the Agreement. ARTICLE 18 SEVERABILITY If a court of competent jurisdiction renders any provision of this Agreement (or portion of a provision) to be invalid or otherwise unenforceable, that provision or portion of the provision will be severed and the remainder of this Agreement will continue in full force and effect as if the invalid provision or portion of the provision were not part of this Agreement. ARTICLE 19 BINDING EFFECT This Agreement shall insure to the benefit of, and be binding upon, the respective parties' successors. ARTICLE 20 COUNTERPARTS This Agreement may be executed in several counterparts, each of which shall be an original, and all of which shall constitute but one and the same instrument. Page 13 of 18 ARTICLE 21 E-VERIFY AND TITLE VI COMPLIANCE In performing their duties under this Agreement, each party agrees that it will comply with all E-Verify and Title VI requirements and execute any documents reasonably required related to such compliance. Further, each party agrees that any contracts let for work completed pursuant to this Agreement shall contain all required E-Verify and Title VI requirements under applicable law. ARTICLE 22 NO WAIVER OF SOVEREIGN OR PERSONAL IMMUNITIES Nothing contained in this Agreement shall be construed to be a waiver of Alpharetta’s or Milton’s sovereign immunity or any individual’s qualified good faith or official immunities. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] Page 14 of 18 IN WITNESS WHEREOF, the Alpharetta and Milton have executed this Intergovernmental Agreement through their duly authorized officers on the day and year first above written. CITY OF ALPHARETTA, GEORGIA By:_____________________________ _____________________________ Jim Gilvin, Mayor Coty Thigpen, City Clerk (SEAL) APPROVED AS TO FORM: ________________________________ _____________________________ Robert J. Regus, City Administrator C. Sam Thomas, City Attorney CITY OF MILTON, GEORGIA By:_____________________________ _____________________________ Joe Lockwood, Mayor Sudie (AM) Gordon, City Clerk (SEAL) APPROVED AS TO FORM: ________________________________ _____________________________ Steven Krokoff, City Manager Ken E. Jarrard, City Attorney Page 15 of 18 EXHIBIT “A” GCIC SERVICES The policies and procedures below shall govern Alpharetta’s access to GCIC records and databases on behalf of Milton, except to the extent that these are superseded by GCIC regulations, the Security Policy of the Criminal Justice Information Services (CJIS) Division of the US Federal Bureau of Investigation, or any similar controlling law or policy published during the term of the Agreement, in which case the parties shall adhere to the superseding requirements of such law or policy. Requesting Criminal History Record Information Regarding requests for criminal history record information (CHRI) and other information available via Georgia's Criminal Justice Information System network (CJIS), the National Law Enforcement Telecommunications System (NLETS), or the National Crime Information System (NCIC) pursuant to this Agreement, Alpharetta will be available pursuant to this Agreement to provide service to Milton twenty four (24) hours a day, seven (7) days a week, every day of the year. Additionally, Milton shall provide to Alpharetta the equipment needed to access the CHRI system on its behalf and storage cabinets for all Milton records. In accordance with federal regulations, NCIC policy and the Alpharetta Department of Public Safety User's Agreement, all requests for CHRI are made using a criminal justice agency Originating Agency Identifier (ORI). When Milton requests CHRI for the administration of criminal justice (PUR/C), Milton shall provide a warrant number, case number, citation number, “EF” number, arrest/booking number, system record number, docket number or other significant number leading to the case file or investigation. Failure to provide such a required number shall result in denial of the request and (unless the omission of the number was inadvertent and subsequently remedied) notification to the GCIC Chief of Staff of a potential violation of O.C.G.A. § 16- 9-90. When Milton requests CHRI for criminal justice employment (PUR/J) or other authorized purposes (PUR/E, M, N, W), Milton shall provide a copy of the fingerprint card or the signed consent form. Failure to provide either document shall result in the denial of the request and (unless the omission of the number was inadvertent and subsequently remedied) notification to the GCIC Chief of Staff of a potential violation of O.C.G.A. § 16-9-90. Page 16 of 18 Requesting Vehicle Registration/Title, Driver History and Other Information via the CJIS Network, NLETS or NCIC All requests for information received over the law enforcement radio network(s) monitored by Alpharetta shall be honored and the requested information shall be provided as soon as possible. If the requesting officer, prior to the end of the shift on which it was requested, does not claim hard copies of the terminal printouts, the printouts shall be shredded. Telephonic requests shall be honored if the operator can identify the person making the request. If the operator is unsure of the requester, the operator shall ask the requester to provide their agency's ORI then telephone that agency to ensure the requester is authorized to receive said information. If the person is authorized to receive the information, the operator shall make the request using the ORI of Alpharetta. If the person is not authorized to receive the information, the operator will not request the information and will notify his or her supervisor. The supervisor shall be responsible for notifying the GCIC Chief of Staff of a potential security violation. Making Record Entries, Modifications and Supplemental Record Entries The ORI of Alpharetta shall be used to make all requested record entries when it receives a warrant or a complete incident report from Milton. The only exception to this requirement is when Milton requests the entry of a missing juvenile, a fleeing felon, felony vehicle or a missing ALZHEIMER'S afflicted adult. Requests for these types of entries shall be accepted telephonically. Supporting documentation shall be faxed or delivered as soon as it is available. If the supporting documentation is not received within forty-eight (48) hours, the record entry(s) shall be canceled. Alpharetta shall use the warrant or complete incident report to code the GCIC/NCIC worksheet prior to entering the record. Alpharetta, for wanted and missing person record entries, shall inquire against the GCIC and NCIC criminal history files (using the ORI of Milton). Milton shall indicate the limits of extradition on the face of the warrant. All additional personal descriptors shall be added to the GCIC/NCIC worksheet and included in the record entry or added to the record entry using the Supplemental Record Entry format. When all available information has been added to the record entry, an inquiry shall be made against the record entry. Another person in Alpharetta shall check Page 17 of 18 the inquiry response for completeness and accuracy. Copies of the GCIC/NCIC worksheet and all terminal printouts shall be returned to Milton upon request. The worksheets and printouts are to be placed in the case files and are subject to review by GCIC and NCIC Auditors. Requests for Modifying, Clearing and Canceling Record Entries When Milton requests that a record entry be modified, cleared or canceled it must provide a supplemental report to Alpharetta. The record will only be modified, cleared or canceled when the supplemental report has been received. Copies of all terminal printouts shall be given to Milton when the requested function has been completed. The originals shall be retained in the files maintained by Alpharetta. Requesting "HIT" Confirmation When Alpharetta receives a "HIT" on a record inquired upon as the result of a request from Milton, a request for "HIT" confirmation message (YQ format) shall be sent. Milton must inform Alpharetta if the request is PRIORITY (10 minute response) or ROUTINE (one hour response). As soon as this information is received, the request for “HIT” confirmation shall be transmitted using the ORI of Milton. As soon as the response to the request for “HIT” confirmation is received, it shall be transmitted to the officer. Responding to Requests for "HIT" Confirmation When Alpharetta receives a request for “HIT” confirmation, the on- duty operator shall locate the active file and compare all data elements against the data in the YQ message. If all data elements match, Alpharetta shall respond to the YQ message using a YR message entered using the ORI of Milton and confirm that the record inquired on is a valid record entry based upon the records maintained by Alpharetta. Milton shall be notified that Alpharetta has confirmed a “HIT” on one of its record entries. If a Locate Message is received, Alpharetta shall clear the record entry using the clear transaction. If no Locate Message is received within one hour Alpharetta shall send a Failure to Locate Message to GCIC's ICDC and the agency that failed to “Locate” the record entry after it was confirmed. Alpharetta using its ORI, shall “Clear” the record entry. Copies of all terminal printouts shall be given to Milton upon request. The original terminal printouts shall be retained in the files of Alpharetta. Validation of Record Entries Page 18 of 18 All record entries are to be validated ninety (90) days after entry; and, then every twelve (12) months in accordance with the file retention schedule established by NCIC. It is the exclusive responsibility of Milton to validate all record entries made on its behalf by Alpharetta, in accordance with the validation steps established by GCIC and NCIC. Alpharetta shall assist Milton in inquiring against the state and national criminal history files, using the ORI of Milton and name of the Milton Terminal Agency Coordinator in the Attention [ATN] field. The System Record Number (SRN) from the record entry being validated shall be used in the Agency Reference Number (ARN) field. Alpharetta shall further assist in the validation process by participating in the On-Line Validation program for records entered for Milton, by acknowledging receipt of the monthly validation package and affirming the validity of the record entries listed on the monthly validation printout when Milton affirms, in writing, the validity of all record entries listed on the monthly printout. This affirmation shall be on the official letterhead of Milton’s Department of Public Safety, and signed by the agency head. If this written affirmation is not received by Alpharetta within the required time limit, the record entries listed on the validation printout shall be purged. Irol FROM: MILTON* ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM City Counci DATE: September 14, 2018 Steven Krokoff, City Manager AGENDA ITEM: Approval of an Agreement between the City of Milton and Vision Technology Solutions, LLC, dba Vision for Content Management Strategy. MEETING DATE: Monday, September 24, 2018 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (1 PPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (eES () NO CITY ATTORNEY REVIEW REQUIRED: ( JIYES () NO APPROVAL BY CITY ATTORNEY: (,?IAPPROVED (J NOT APPROVED PLACED ON AGENDA FOR: 0-9/1'yl161i 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: Shannon M. Ferguson, Communications Manager Date: Submitted September 17, 2108 for the September 24, 2018 Regular City Council Meeting Agenda Item: Approval of an Agreement between the City of Milton and Vision Technology Solutions, LLC dba Vision for Content Management Strategy _____________________________________________________________________________________ Department Recommendation: Approval Executive Summary: This procurement provides a new content management system for the City’s website, complete with updated website design, improved user-experience, and enhanced connectivity among city departments. The website design cost and year one of a five-year annual maintenance fee are itemized below. Procurement Summary: Purchasing method used: * Sole Source (Include Sole Source Documentation) Account Number / Requisition Total: 100-1570-521200002 / $34,530.00 100-1570-523850102 / $10,000.00 Vendor DBA: Other quotes or bids submitted (vendor/$): N/A Financial Review: Bernadette Harvill, September 17, 2018 Legal Review: Sam VanVolkenburgh, September 14, 2018 Concurrent Review: Steven Krokoff, City Manager Attachment: Vision Contract *This vendor is a wholly owned subsidiary of an existing City of Milton vendor (Granicus). The proprietary software platform provided by Vision serves to improve the user experience for citizens and increase application connectivity between the City’s web portal and departmental applications. master services agreement for Milton This Master Services Agreement ("Agreement") is made and entered into effective as of the date of the last signature below (the "Effective Date") by and between Vision Technology Solutions, LLC dba VISION ("Contractor'), and the customer which is a signatory hereto ("Client"). Client and Contractor are sometimes individually referred to as a "Party" and collectively as the "Parties." 1. Services. This Agreement (which includes and incorporates the Addendum(s) attached hereto and Contractor's acceptable use policy ("AUP') posted at www.visioninternet.com/about/legal) sets forth the entire terms and conditions by which Contractor will deliver and Client will receive any and all of the services provided by Contractor, including one or more of the following: website development, visionLivelm subscription services, and/or other extra work and services (collectively, the "Services'. This Agreement is intended to cover any and all Services ordered by Client and provided by Contractor. Contractor will provide Services to Client as requested by Client and as set forth in the applicable Addendum(s) in exchange for payment of related fees specified in such Addendum(s), and compliance with the terms and conditions of this Agreement, and compliance with Contractor's AUP as such policy may change from time to time. 1.1. Website Development Services. Contractor agrees to provide website development services, as more particularly described in Addendum A, in exchange for payment of fees and compliance with the terms and conditions of this Agreement. 1.1.1. Client understands and agrees that Contractor will develop website frontend to be compatible with Internet Explorer 11, Microsoft Edge, and the latest released versions of Chrome, Firefox, and Safari at the time of Completion. Website backend will be compatible with Internet Explorer 11, Microsoft Edge and the latest released version of Chrome and Firefox at the time of Completion. Website may not be compatible with previous or future versions. Website backend will be optimized for 1024 x 768 pixels resolution or above. Client understands and agrees that the website will be developed with Hypertext Markup Language ("HTML'), CSS, JavaScript, and Microsoft ASP.NET ("MS -ASP'S interfaced with a database created in Microsoft SQL Server ("MS -SQL's. Client understands and agrees that the website is developed to run on a Microsoft Windows Server 2012 ("MS -Server"), or later. Responsive Website Design with visionMobile Designurm mobile browsers will be compatible with the latest released version at the time of Completion of iOS Safari, Android Browser, Google Chrome, and Internet Explorer, but may not be compatible with previous or future versions. Client is responsible for the costs of all software licensing. All of the web browsers listed in this section, and any others added by Contractor at its discretion are herein referred to collectively as the "Supported Web Browsers". 1.1.2. Contractor will design the website frontend navigation and graphic design to be generally compliant with WCAG 2.0 A. Client further understands and agrees that content, website backend, and third -party tools may not be compliant with Section 508 or WCAG 2.0. 1.2. visionLiveTM Subscription Services. Contractor agrees to provide VCMS Licensing Services, Support Services, and Hosting Services (collectively "Subscription Services") to the Client in exchange for payment of fees and compliance with the terms and conditions of this Agreement. As used throughout this Agreement, "VCMS" shall mean Vision Content Management SystemTM, also known as the Vision Internet Content Management System, VCMT, VCMS and the Vision Content Management Tool. 1.2.1. Subscription. Contractor will provide Client a subscription to access and use the VCMS. VCMS Licensing Services include: (a) Functional enhancements to VCMS components. (b) New VCMS Interactive Components that may be released from time to time by Contractor. (c) Bug fixes to the VCMS code. SFv20180306 VISION"' (d) Updates to provide compatibility to future versions of Supported Web Browsers within three months of their release. Compatibility with previous versions of Supported Web Browsers is not guaranteed. VCMS Licensing Services do not include: (a) Optional Interactive Components. (b) Modules, Programs, or Software Applications. (c) Conversion to new platforms. (d) Modification of third -party products. (e) Compatibility with Client's third -party products. (f) Website design services. (g) New Products. Contractor may from time to time release new software with capabilities substantially different from or greater than the VCMS and which therefore do not constitute System Updates or New VCMS Interactive Components. (h) All other services not expressly provided for in this Agreement and its applicable Addendum(s). 1.2.2. Support Services. Support Services is defined as technical support, account management, and education and training for the VCMS; provided, however, Client does not (1)(a) modify the VCMS or (1)(b) use the VCMS in combination with any third -party system not authorized by Contractor, and (2) maintains a visionLiveTM Subscription in accordance with this Agreement. Contractor will provide Support Services to a designated Client account manager, system administrator or webmaster. Technical support is generally available by email and telephone from 6:00 AM to 6:00 PM Pacific Time, Monday through Friday excluding holidays ("Business Hours', with emergency support available 24 hours a day, 7 days a week. An emergency is defined as Client's website being down for more than ten (10) minutes. Support Services also include: (a) Shared Account Manager (b) Account Management'* o Account reviews (Health Checks)z o Site analytics report3 o Graphics site audit4 o Site improvement credits (c) Education and Training o Training and best practices webinars o Access to On -Demand Training Library o On-going new feature training (via remote meeting service) o Monthly office hours (via remote meeting service) Site improvement credit55 will be available beginning the second year of the Agreement and every year thereafter within the Initial Term. Any unused hours in a given year may be carried over to the following year within the Initial Term. Site improvement credits expire at the end of the Initial Term and will not carry over beyond the Initial Term. 1.2.3. Hosting Services. Contractor will provide shared website hosting on a Microsoft Windows Server and shared database hosting on a Microsoft SQL Server for one (1) unique VCMS website. The shared server hosting service includes: Health Checks, Site Analytics Report and Graphics Site Audit will not be performed until the second year of the Agreement. ' Included with each Advanced Subsite as applicable. Included with each Advanced Subsite as applicable. 4 Included with each Advanced Subsite as applicable. 5 visionLive Standard subscribers have 10 site improvement credits, and visionLive Plus subscribers have 20 site improvement credits. SFv20180306 2 VISION"' (a) SOC -certified datacenter (b) Full hardware redundancy (c) Redundant generator backup (d) Daily data backups (e) Intrusion protection (f) 24/7 monitoring (g) 99.9% uptime (h) DDoS mitigation service (i) Website content storage (j) Standard disaster recovery service with 90 minute failover 1.2.4. Unless Client has retained other Services from Contractor under the applicable Addendum, Client is solely and exclusively responsible for all services not expressly provided for in this Agreement. Any changes, alterations or modification requested by the Client to its website and/or intranet may be subject to a fee to be quoted by a Contractor representative at the time of the request. Client may, at any time, upgrade from its current edition to either a Standard or Plus Edition, as applicable. Client may not, during the Initial Term (defined below) or any renewal term, downgrade from its current edition to either a Standard or Basic Edition, as applicable. Client acknowledges that the Subscription Services may be modified or improved because of the dynamic nature of technology. Contractor may, from time to time, make minor modifications to the Subscription Services, as a whole or any part thereof. Such minor modifications may be implemented at any time and without notice to Client. Continued use of the Subscription Services following any modification shall constitute binding acceptance of the modification. 2. Subsequent Extra Work/Other Services. Additional services not initially covered in this Agreement (including the Addendum referenced above) and extra hours will be presented to Client for approval prior to commencement of work ("Extra Work'. Extra Work will be set forth in an amendment to this Agreement signed by the Parties and designated as Addendum C-1, J etc., as applicable, and such Addendum shall become part of this Agreement when executed by both parties. Such addendum will be billed at Contractor's then prevailing hourly rates, which are currently as follows: Content Migration, $85/hr; Graphic Production, $95/hr; Quality Assurance, Testing, Debugging, Technical Support, Webmaster Services, HTML Programming, $105/hr; Consulting, Project Management, Database Design, Dynamic Programming, $135/hr; Graphic Design, Training, $125/hr; Straight flatbed scanning will be billed at $10 per scan. Touch up work to images will be billed at the Graphic Design hourly rate. Client shall be responsible for any or all additional fees including, without limitation: photography, stock images, illustration, fonts, scanning, software, applications, online promotion, marketing, copy writing, redesign, change orders, mailings, and fees to any third party vendors if applicable. Calls outside of Business Hours for support services unrelated to the website being down for more than ten (10) minutes will be subject to a minimum fee of $135. Ownership; Limited Licensing of Intellectual Property. 3.1. Designs_. Upon payment in full of the website development fees provided under Addendum A, Contractor grants a non-exclusive, non-transferrable, and perpetual license for Client to reproduce, modify or create derivative works for its own use, public display, and use any and all of Contractor's copyrights in the homepage layout wireframe, sitemap, draft homepage design concept(s) interior page layouts (collectively, the "Contractor Designs") embodied in Client's website, which are prepared or caused to be prepared by Contractor under this Agreement. The Contractor Designs provided under this Agreement is licensed and not sold. Client understands and agrees that the Contractor Designs as a whole is an original work of authorship by Contractor and that Contractor shall retain all rights, title, and interests therein. Contractor retains its right to use any web pages developed for the Client in any of its own promotional materials as examples of its work. 3.2. Vision Content Management SystemTM. Contractor also grants Client a limited, non-exclusive, and non-transferrable subscription to access and use one instance of the VCMS and Dynamic and Interactive Components of the 6 For the main website, visionLive Standard subscribers have up to 50GB of storage, and visionLive Plus subscribers have up to 25OGB of storage. Each Advanced subsite has up to 10GB of storage, regardless of visionLive edition. Each Basic subsite has up to 5GB of storage, regardless of visionLive edition. SFv20180306 3 VISION" VCMS to the extent necessary for the Client's use and operation of its website; provided, Client does not (1)(a) modify the VCMS or (1)(b) use the VCMS in combination with any third -party system not authorized by Contractor, and (2) maintains a visionLiveTM Subscription in accordance with this Agreement. The VCMS provided under this Agreement is not for sale, and Client understands and agrees that Contractor shall retain all rights, title, and interests in the VCMS, Dynamic and Interactive Components, and any other Contractor intellectual property not provided for in this Section. 3.3. Rights Regarding Content. Each Party warrants that it holds all rights and/or licenses necessary to display all of the images, data, information or other items supplied by such Party and being displayed on the Client's web pages during the effective period of this Agreement. Contractor agrees that Client will retain ownership of all information and content (including Client provided logos and images) owned exclusively by Client and provided by Client for use on its website. Client shall supply all necessary information to Contractor in a timely manner in digital format including without limitation copy, text, audio files, video files, pdf files, photographs, artwork, and preexisting graphics. Contractor is not responsible for content migrated by Client or any third party. Client expressly authorizes Contractor to display and/or modify any Client supplied images, data, information and other items in connection with the services provided herein. 4. Limited Warranty. Contractor warrants that website development and/or custom programming deliverables will be conveyed to Client upon transfer of the website to the production server with a public Internet Protocol address ("Completion"). All VCMS programming code developed by Contractor is warranted to be free of any material errors or bugs that prevent the code from performing as originally intended ("Warranted Problem'; provided, however, Client does not (1)(a) modify the VCMS or (1)(b) use the VCMS in combination with any third -party system not authorized by Contractor, and (2) maintains a visionLive m Subscription in accordance with this Agreement. In the event of breach of the limited warranty in this Section, Client's sole remedy and Contractor's entire liability shall be limited to Contractor's correction of the Warranted Problem. Except as expressly set forth above, CONTRACTOR MAKES NO GUARANTEE OR WARRANTY OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING OF MERCHANTABILITY OR FITNESS OF THE SERVICES FOR A PARTICULAR PURPOSE WHATSOEVER, AND USE OF THE SERVICES OR ANY INFORMATION THAT MAY BE OBTAINED THERE FROM IS AT CLIENT'S OWN RISK AS THE SERVICES ARE PROVIDED TO CLIENT ON AN "AS IS" BASIS. In no event, at any time, shall the aggregate liability of Contractor under this Agreement or otherwise exceed the amount of fees paid by Client to Contractor in the most recent twelve months, and Contractor shall not be responsible for any lost profits or other damages, including direct, indirect, incidental, special, consequential or any other damages, however caused. Contractor does not warrant any connection to, transmission over, nor results of use of, any network connection or facilities provided, nor any third -party applications and software obtained by, for, or on behalf of Client. Contractor assumes no responsibility for any damages suffered by the Client, including, but not limited to, server down time, loss of data, loss of business, misdeliveries, delays, non -deliveries, access speed, or service interruptions of any kind. Client acknowledges that the information available through the interconnecting networks may not be accurate. Contractor has no ability or authority over the material. In addition, Contractor has no liability for the quality, accuracy, or validity of the data/information gathered from the Internet. Use of information gathered through the use of Contractor services is at the risk of the Client. 5. Invoices. Contractor will submit itemized invoices to Client for the payments required by the applicable Service(s), and all invoices will be due and payable within 30 days. Payments not received by Contractor 30 days after the date of the invoice will be considered delinquent. Returned checks are subject to a charge of $25.00. Client agrees to be liable for all costs of collection of any delinquent invoices including, but not limited to, collection agency fees, reasonable attorneys' fees, and court costs. 5.1. Website Development 5.1.1. Price. Client agrees to pay and Contractor agrees to perform Website Development services for $34,530.00. 5.1.2. Payment. Contractor will submit itemized invoices to Client for the payments required by this Section, and all invoices will be due and payable within 30 days: (a) An initial payment equal to 40% of the total cost; (b) A payment equal to 20% of the total cost upon Contractor's delivery of the draft homepage design concept(s) to the Client; SFv20180306 4 VISION"' (c) A payment equal to 20% of the total cost upon implementation of the main website into the VCMS on a Contractor -hosted development server; and (d) A payment equal to 20% of the total cost upon Completion; provided, however that Client has completed training. If Client has not completed training, then Contractor shall invoice Client at the earlier of: (i) completion of training, or (ii) 21 days after Completion. 5.2. Non -Contractor Hosting. If Contractor is not providing hosting services then, at Client's request, Contractor will assist Client with setting up the website on Client's server. A flat rate of $475 for up to four hours of Technical Support will be charged for assistance in setting up the website according to Contractor's Standard Hosting Procedure. Any additional work will be billed at the Technical Support hourly rate. 5.3. Subscription Fees. All Subscription Services provided for the Client during the first year of the Agreement shall be at no cost to Client. Contractor shall invoice Client $10,000.00 per year beginning the second year of this Agreement, which rate shall be increased by five percent (5%) per year, for each year of the Agreement Term, and any and all renewal terms. Contractor shall invoice Client annually every year thereafter, including any renewal term. All invoices are due and payable by Client within 30 days. Websites and/or Contractor -hosted intranets exceeding their storage allowance shall be subject to an additional monthly fee of $50 per 5GB increment. Each Advanced Subsite exceeding 10 GB of storage shall be subject to an additional monthly fee of $50 per 5GB increment. Each Basic Subsite exceeding 5 GB of storage shall be subject to an additional monthly fee of $50 per 5GB increment. 6. Contractor's Mark. Client agrees that Contractor may place in the website footer an unobtrusive text link reading "Created by Vision" or the equivalent. Contractor's footer text credit shall always be linked to a Contractor web page. 7. Indemnity. 7.1. Indemnification of Contractor. Client will defend, hold harmless, and indemnify Contractor, its officers, directors, shareholders, employees, and agents from and against all Costs resulting from any claim of injury to person, damages to property, or monetary damages arising out of Client's negligence or intentional misconduct or failure to perform obligations under this Agreement. 7.2. Intellectual Property Indemnity. Contractor will defend, hold harmless and indemnify Client against any third -party action, suit, or proceeding ("Claims") for infringement or alleged infringement of any United States' letters patent, trademark, or copyright ("Intellectual Property") contained in Contractor's VCMS provided under this Agreement. Notwithstanding the foregoing, Contractor shall have no defense or indemnity obligations for Intellectual Property modified by a party other than Contractor, for Intellectual Property modified in accordance with Client's specifications or instructions, or Claims of infringement based on Client's other products or other third -party products. 8. Timing. Estimated times are included for convenience. Actual times will vary depending on Client interaction and participation. However, the Parties agree to reasonably cooperate with one another in all respects including, if applicable, in the construction and design of the website in a timely manner, and agree to deliver the final website no later than July 1, 2019. 9. Governing Law and Venue. This Agreement shall be governed by and construed in accordance with the laws of the United States of America, and the State of California, excluding choice of law provisions thereof. Any cause of action of Client with respect to the services provided hereunder must be instituted within one year after the claim or cause of action has arisen or be forever barred. The Uniform Computer Information Transactions Act or any version thereof, adopted by any state in any form ("UCITA'), shall not apply to this Agreement and, to the extent that UCITA is applicable, the parties agree to opt -out of its applicability pursuant to its provisions. In the event a judicial proceeding is necessary, except for permitted equitable relief, the sole forum for resolving disputes arising under or relating to this Agreement are the State and/or federal district courts located in the State of Georgia, and all related appellate courts, and the parties hereby consent to the jurisdiction of such courts, and that venue shall be in the State of Georgia. Each party hereto waives any right to challenge or move the foregoing designated jurisdictions and venue on grounds of inconvenient forum. Service of process may be made in any manner provided for by applicable law. 10. Modification and Waiver. SFv20180306 VISION— 10.1. Modification. Any modification of this Agreement is valid only if the modification is in writing and signed by both Parties. 10.2. Waiver. The waiver by one Party of any term or condition of this Agreement, or any breach thereof, shall be in writing and shall not be construed to be a general waiver by said Party or as a waiver of any other term or breach. 10.3. Conduct. Neither the course of conduct between the Parties nor any trade practice shall act to modify the provisions of this Agreement, except as expressly stated herein. 11. Confidentiality. To the extent permitted by law, Contractor's Confidential Information shall be treated as confidential and shall not be disclosed to parties other than representatives of Contractor and the authorized representatives of Client, and shall be used only in furtherance of the Services provided under this Agreement. As used in this Agreement, the term "Confidential Information" means (a) proprietary information of Contractor, (b) information marked or designated by Contractor as confidential, (c) information, whether or not in written form and whether or not designated as confidential, that is known to the Client as being treated by Contractor as confidential, or (d) information provided to Contractor by third parties that Contractor is obligated to keep confidential. Confidential Information includes, but is not limited to, all files, writings and documents, recordings, including without limitation all information contained therein, all extractions, notes, compilations and summaries prepared or derived therefrom, copyrights, trademarks, service marks, patents, trade secrets, programs, source code, object code, demos, demonstrations (whether in written, oral, graphic, encoded, encrypted, tangible, or intangible forms, in any media whatsoever) including without limitation demonstrations, know-how, techniques, designs, specifications, drawings, compilations, diagrams, models, samples, flow charts, computer programs, and codes. 12. Entire Agreement. The MSA, including any Exhibits, Attachments and any Statements of Work constitutes the entire agreement of the Parties with respect to its subject matter, supersedes any and all prior or contemporaneous proposals, agreements and understandings of the Parties, whether written or oral. 13. Interpretation. It is understood and agreed that if any interpretation is to be made of this Agreement, the same shall not be construed for or against any of the Parties. In the event of conflict between an attachment and the terms and conditions of this Agreement, then the following hierarchy of interpretation shall govern: 13.1. Terms and conditions of this Agreement; 13.2. Final cost and scope of work under Addendum A- 13.3. Contractor's response to Client's request for RFP, RFQ or RFI; 13.4. Client's RFP, RFQ, or RFI. 14. Counsel. The Parties have each been advised to seek independent legal counsel in entering into this Agreement and the transactions described herein. In the event a Party chooses not to seek independent legal counsel, that Party does so freely and knowingly and waives any such rights to counsel. As a result, the Parties do not believe that any presumption relating to the interpretation of contracts against the drafter of any particular clause should be applied in this case and therefore the Parties knowingly and freely waive its effects. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Parry. 15. Prevailing Party. Should a dispute, including but not limited to any litigation or arbitration be commenced (including any proceedings in a bankruptcy court) between the Parties hereto or their representatives concerning any provision of this Agreement, or the rights and duties of any person or entity hereunder, the Party prevailing shall be entitled to reasonable attorney's fees and court and expert costs incurred by reason of such action. 16. Independent Contractor Relationship. The relationship of Contractor, including, without limitation, its employees and subcontractors) with Client is that of an independent contractor and nothing in this Agreement and/or any Addendum shall be construed to create a partnership, joint venture, or employer-employee relationship. Contractor acknowledges and agrees that neither it, nor any of its employees or subcontractors, is or shall be an agent of Client and none of the foregoing is or shall be authorized to make any representation, contract, or commitment on behalf of Client. SFv20180306 VISION'" 17. Counterparts. This Agreement may be executed in counterparts, each of which shall be an original and all of which together shall constitute one and the same Agreement. This Agreement becomes effective upon Contractor's receipt of an executed copy of this Agreement. 18. Force Maieure. Any delay in the performance by either Party hereto of its obligations hereunder shall be excused when such delay in performance is due to any cause or event of any nature whatsoever beyond the reasonable control of such Party, including, without limitation, any act of God; any fire, flood, or weather condition; any computer virus, worm, denial of service attack; any earthquake; any act of a public enemy, war, insurrection, riot, explosion or strike; provided, that written notice thereof must be given by such Party to the other Party within twenty (20) days after occurrence of such cause or event. 19. Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 20. Headings. The titles and headings of the paragraphs of this Agreement have been inserted for convenience of reference only and are not intended to summarize or otherwise describe the subject matter of such paragraphs and shall not be given any consideration in the construction of this Agreement. 21. Survival. The terms and conditions of Sections 4 (Limited Warranty), 9 (Governing Law & Venue), 11 (Confidentiality), 15 (Prevailing Party), 21 (Survival), 24 (No Hire), and 26.3 (Obligations upon Termination) shall survive any termination or expiration of this Agreement. 22. Cooperative Programs. Contractor shall agree to offer the prices and terms and conditions offered herein to other state, local, county, education, and municipal government agencies in the United States who wish to participate in a cooperative purchase program with Contractor. 23. No Third -Party Beneficiaries. This Agreement shall not confer any rights or remedies upon any person or entity other than the Parties and their respective successors and permitted assigns. 24. No Hire. During the period Contractor provides any Services to Client and for one (1) year thereafter, Client shall not, directly or indirectly, solicit or offer to hire, hire, or retain as an employee or contractor persons employed or retained then or within the preceding six (6) months by Contractor (or any of its affiliates), without Contractor's prior written consent in each instance; provided, nothing contained herein shall prevent employment of any person who responds to a general media advertisement or non -directed search inquiry, or who makes an unsolicited contact for employment. 25. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the Parties named herein and their respective successors and permitted assigns. No Party may assign either this Agreement or any of its rights, interests or obligations hereunder without the prior written approval of the other Party hereto, except that Contractor may assign this Agreement without Client's consent to an "Affiliate" of Contractor or in connection with an acquisition of Contractor, merger (whether Contractor is the surviving or disappearing entity) or consolidation of Contractor with another entity, or in connection with the sale, assignment, or majority transfer of any stock, membership or other ownership interest in Contractor. "Affiliate" shall mean (a) a domestic entity formed, existing and governed pursuant to the laws of one of the fifty (50) states of the United States of America (or the District of Columbia) controlling, controlled by, or under common control with Contractor. 26. Term. This Agreement will remain in effect for 5 years from the Effective Date ("Initial Term'. Thereafter, it will renew for successive 1 year periods, unless either Party refuses such renewal by written notice 30 or more days before the end of the current term. 26.1. Termination for Cause. This Agreement may also be terminated by the non -breaching party for cause in the event of a material breach of this Agreement or failure to substantially perform obligations; provided, however, that the non -breaching party has given notice to the defaulting party, which fails to cure the default within 30 days after such notice. SFv20180306 VISION 26.2. Non -Appropriation of Funds. In the event no funds or insufficient funds are appropriated and budgeted or are otherwise unavailable in any fiscal year for payments due under this Agreement, then Client, upon written notice to Contractor of such occurrence, shall have the unqualified right to terminate this Agreement without any penalty or expense to the Client, except the Client shall pay to the Contractor a sum of money equal to the work completed. 26.3 Obligations upon Termination. Client shall permanently delete all copies of the VCMS upon termination of this Agreement. Client shall have thirty (30) days after termination of this Agreement to export Client content to its server or systems. At Client's request, Contractor will assist Client with exporting Client content to Clients server or system, which shall be treated as Extra Work. 27. Notices. All notices under this Agreement shall be in writing and effective on the date of delivery if delivered by personal service, Federal Express, or facsimile; or effective three (3) days after deposit in first class U.S. mail, postage prepaid, to each Party as follows: Client Name: City of Milton, GA Contact: Honor Motes, Procurement Manager Address: 2006 Heritage Walk, Milton, GA, 30004 Phone: 678-242-2507 Email: honor. motes@cityofmiltonga.us Fax: 678-242-2499 Contractor Name: Contract Manager Address: 222 N. Sepulveda Blvd., Suite 1500, EI Segundo, CA 90245 Phone: (310)656-3100 Email: contracts@visioninternet.com Fax: (310)656-3103 28. Insurance. Contractor shall maintain the following insurance policies during the Term of this Agreement: 28.1. Commercial General Liability Insurance. Contractor shall maintain in force for the duration of the contracted period Commercial General Liability Insurance with a limit of not less than $1,000,000 per occurrence/aggregate. 28.2. Professional Liability Insurance. Contractor shall maintain in force for the duration of the contracted period Professional Liability (Errors & Omissions) Insurance with a limit of not less than $1,500,000 per occurrence. 28.3. Cyber Liability Insurance. Contractor shall maintain in force for the duration of the contracted period Cyber Liability Insurance with a limit of not less than $1,500,000 per occurrence. 28.4. Business Automobile Liability Insurance. Contractor shall maintain in force for the duration of the contracted period Business Automobile Liability Insurance with a limit not less than $1,000,000 each accident for all non - owned and hired automobiles. 28.5. Workers Compensation. Contractor shall maintain in force for the duration of the contracted period Workers Compensation Insurance at Client's statutory limits. 29. Authority. With the intent to be legally bound, each of the undersigned hereby covenants and acknowledges that he or she (a) has read each of the terms set forth herein, (b) has the authority to execute this Agreement and each initialed Addendum for such person or entity, and (c) expressly consents and agrees that the entity upon behalf of which the undersigned is acting shall be bound by all terms and conditions contained herein. SFv20180306 VISICON"' IN WITNESS WHEREOF, the Parties have caused this Master Services Agreement to be signed by their duly authorized representatives and given effect as of the "Effective Date" below. "Client" CITY OF MILTON Signature: Name: Joe Lockwood Title: Mayor Date: SFv20180306 9 "Contractor" VISION TECHNOLOGY SOLUTIONS, LLC, DBA VISION INTERNET PROVID RS i� / Signature: , � 6 Name: David M. Nachman Title: General Manager Date: �6zz/' VISION" FINAL SCOPE OF WORK & COST Website Development SERVICE WEBSITE DEVELOPMENT PACKAGE The website development package includes: • Project Management • Consultation • Programming/CMS Implementation • Mobile / Responsive Web Design Implementation • Content Strategy Package — Basic • Website Accessibility Training and Consultation — Basic • Extranet • Google Translate • Online Payment Integration • SMS Component • Vision Search • Yahoo Weather • Web -based Training • 200 Pages of Content Migration Graphic Design SERVICE OTY COST $31,530.00 OTY COST ADVANCED UX ANALYSIS PACKAGE 1 $3,000.00 Includes an in-depth User Experience (UX) Analysis of your website: • Advanced Site Analytics: Identify and analyze top pages for desktop and mobile, entrance and exit pages • Online Community Surveys: Conduct and analyze the results of a stakeholder survey and a community survey • Heatmap Analysis: Capture and analyze heat maps and eye tracking maps • Recorded User Testing: Conduct remote video user testing for 5 users on 5 tasks • Comprehensive Report: Deliver a report outlining key insights and recommendations for layout, navigation, content and design for the new website which will serve as a guide for the rest of the design and development process SFv20180109 V I 5 10' N MOBILE HOMEPAGE ENHANCEMENT 1 $0.00 The Mobile Homepage Enhancement includes a customized mobile view for your website: • Our design team will create a new background for the mobile homepage. • The mobile homepage will consist of an upper and lower section. • The upper section will include iOS-like icons in a 4x4 layout, providing one -click access to key content. These links can be modified later and users will have the ability to modify, add, and remove any buttons as well as manage the URLS of each individual icon. • The lower section will consist of six rectangular buttons that will be selected based on consultation with your staff. Software vLive Edition OTY COST vLIVE PLUS EDITION 1 See 5 Year Total Cost Summary for details Total Project Fees $34,530.00 SFv20180109 VISION"' 5 Year Total Cost Summary Year 1 (2018 to 2019) $34,530.00 Included Professional Services and FREE 1st Year of: vLive Plus Edition Year 2 (2019 to 2020) $10,000.00 2nd Year of: vLive Plus Edition Year 3 (2020 to 2021) $10,500.00 3rd Year of: vLive Plus Edition Year 4 (2021 to 2022) $11,025.00 4th Year of: vLive Plus Edition Year 5 (2022 to 2023) $11,576.00 51h Year of: vLive Plus Edition 5 Year Total $77,631.00 SFv20180109 Agreement Supplement 1: Priority of Supplement: This Supplement is attached to the Master Services Agreement between the City of Milton ("Client") and Vision Technology Solutions, LLC dib/a Visionlnternet Providers, a Delaware limited liability company ("Contractor"). This Supplement and the Master Services Agreement are, together, the "Agreement". The provisions of the Supplement control over any contrary provisions found elsewhere in the Agreement and any other document that is incorporated by reference into the Agreement. 2. Acknowledgement of Brand Name Purchase: For purposes of compliance with the City of Milton Purchasing Policy, the Client hereby acknowledges that due to the acquisition of Contractor by Granicus, Inc. and its need to integrate the Contractor's software and services with the Client's existing software provided and serviced by Granicus, the Agreement is a Brand Name Purchase as defined in the Milton Purchasing Policy. 3. Statutory Auto -Termination and Renewal: Notwithstanding any contrary language elsewhere in the Agreement, the Parties agree that the Agreement, as required by O.C.G.A. § 36-60-13(a), shall terminate absolutely and without further obligation on the part of Client at the end of the Client's fiscal year on September 30 each year during the Initial Term, and further, that the Agreement shall automatically and immediately renew on October 1 each year until conclusion of the Initial Term, absent Client's provision of written notice of non -renewal to Contractor at least five (5) days prior to October 1. Title to any supplies, materials, equipment, or other personal property (if any should transfer under the terms of the Agreement) shall remain in Contractor until fully paid for by Client. 4. Liability Not Limited as to Intellectual Property Indemnification: The limitation of liability in Section 4.0 of the Master Services Agreement will not apply to the intellectual property indemnification obligations set forth in Section 7.2 of the Master Services Agreement. 5, Nondiscrimination: In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of federal law, Contractor agrees that, during performance of this Agreement, Contractor, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color; creed, national origin, gender; age or disability. In addition, Contractor agrees to comply with all applicable implementing regulations and shall include the provisions of this paragraph in every subcontract for services contemplated under this Agreement. Ethics: As required by City of Milton ordinance, Contractor agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics or any other similar law or regulation. Contractor certifies that to the best of its knowledge no circumstances exist which will cause a conflict of interest in performing the Work. Contractor and Client acknowledge that it is prohibited for any person to offer, give, or agree to give any Client employee or official, or for any Client employee or official to solicit, demand, accept, or agree to accept from another person, a gratuity of more than nominal value or rebate or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. Contractor and Client further acknowledge that it is prohibited for any payment, gratuity; or offer of employment to be made by or on behalf of a sub -contractor under a contract to the prime contractor or higher tier sub -contractor, or any person associated therewith, as an inducement for the award of a subcontract or order.. 7. Sovereign Immunity; Indemnification: Nothing contained in this Agreement shall be construed to be a waiver of Client's sovereign immunity or any individual's qualified, good faith or official immunities. Notwithstanding anything to the contrary elsewhere in the Agreement, the Client shall have no contractual duty to indemnify for any reason. 8. Applicable Law and Venue: This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia without regard to choice of law principles. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia or the federal district court serving Fulton County. Confidentiality: If Client specifically designates any information as "confidential", Contractor shall not use, retail, or disclose such information except as needed for performance under this Agreement or as required by law_. The following information, which may be produced incidentally during the course of implementing the Agreement, is hereby designated "confidential" by the Client: any individual's social security number, mother's birth name, credit card information, debit card information, bank account information, account number, utility account number, password used to access his or her account, financial data or information, insurance or medical information in all records, personal e-mail address or cellular telephone number, and day and month of birth. 10. Compliance with the Georgia Open Records Act: To the extent required by law, each party agrees to comply with the Georgia Open Records Act (O.C.G.A. § 50-18-70, et seq.) and no confidentiality requirement in the Agreement shall impose any obligation inconsistent with the rights and duties createdby that Act. 11. Survival: The provisions of Sections 1, 4 and 7-10 of this Supplement shall survive termination of the Agreement. 12. Employment of Unauthorized Aliens Prohibited — E -Verify Affidavit: Pursuant to O.C.G.A. § 13- 10-91, Client shall not enter into a contract for the physical performance of services unless Contractor shall provide evidence on the forms, attached hereto as Exhibits "A" and "B" (affidavits regarding compliance with the E -Verify program to be sworn under oath under criminal penalty of false swearing pursuant to O.C.G.A. § 16-10-71), that it and its subcontractors have registered with, are authorized to use and use the federal work authorization program commonly known as E - Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91, and that they will continue to use the federal work authorization program throughout the contract period. Contractor hereby verifies that it has, prior to executing this Agreement, executed a notarized affidavit, the form of which is provided in Exhibit"A", and submitted such affidavit to Client. Further, Contractor hereby agrees to comply with the requirements of the federal Immigration Reform and Control Act of 1986 (IBCA), P.L. 99-603, O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02. In the event Contractor employs or contracts with any subcontractors) in connection with the Agreement, Contractor agrees to secure from such subcontractor(s) attestation of the subcontractor's compliance with O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 by the subcontractor's execution of the subcontractor affidavit, the form of which is attached hereto as Exhibit "B"; which subcontractor affidavit shall become part of the Contractor/subcontractor agreement. If a subcontractor affidavit is obtained, Contractor agrees to provide a completed copy to Client within five (5) business days of receipt from any subcontractor. Contractor and Contractor's subcontractors shall retain all documents and records of their respective verification process for a period of five (5) years following completion of the contract. Contractor agrees that the employee-number category designated below is applicable to it: 500 or more employees 100 or more employees Fewer than 100 employees Contractor hereby agrees that, in the event Contractor employs or contracts with any subcontractor(s) in connection with the Agreement and where the subcontractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, Contractor will secure from the subcontractor(s) such subcontractor(s') indication of the above employee-number category that is applicable to the subcontractor. The above requirements shall be in addition to the requirements of state and federal law, and shall be construed to be in conformity with those laws. [SIGNATURES ON FOLLOWING PAGE] Attest/Witness: Signature: ' lvj-4 I" Print Name: CONTRACTOF- Vision Technology Solutions, LLC Signature: 1fll ' David Nachman, General Manager By: Joe Lockwood, Mayor [CITY SEAL] Signature: �—__— Sudie Gordon, City Clerk Approved as to form: City Attorney STATE OF -1 it DYVtiGL EXHIBIT "A" COUNTY OF LU S CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: 154856 Federal Work Authorization User Identification Number 4/20/2010 Date of Authorization Vision Technology Solutions, LLC Name of Contractor Website Development and Graphic Design — City of Milton Name of Project City of Milton, Georgia Name of Public Employer A HMMy publK or OCMr officer Completing this certificate verifies only the Itlart6ty of IM mdrvWual who signed the document to which this Cettdltate is attached, and not the truthfulness accuracy or validity of that document State of California. County of Subscribed and sworn to (or affirmed) before m6 /on thl/s��„day Of� M b £� O� by Io t/f fit proved to me on the basis of satisfactoryievtdence to be the person(s) who appeared before me Sipnature� . fseali R. O. DE VRIES Commission No. 2128556, -c, ! NOTARY PUBLIC -CALIFORNIA LOS ANGELES COUNTY My Comm. Expires OCTOBER 27, 2019 I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on 0-1 , 20 IK in E�-Aeq (city), (st e) NA/i 4—, Signature of Authonzed Officer or Agent .OAVVd)Voc',"n •&enAm. Printed Name and Title of Authorize(Tbfficer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF ,20 NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: STATE OF _ COUNTY OF EXHIBIT "B" SUBCONTRACTOR AFFIDAVIT ii t\\,If rA (I By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with Vision Technology Solutions, LLC on behalf of the City of Milton, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10- 91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub -subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub -subcontractor to the contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice that a sub -subcontractor has received an affidavit from any other contracted sub -subcontractor, the undersigned subcontractor must forward, within five (5) business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: I hereby declare under penalty of perjury that the foregoing is true and correct. Federal Work Authorization User Identification Number Executed on , 20 in (city), (state). Date of Authorization Name of Subcontractor Website Development and Graphic Design — City of Milton Name of Project City of Milton, Georgia Name of Public Employer Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF 20_ NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: Ak MItTONVk ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 18, 2018 FROM: Steven Krokoff, City Manager AGENDA ITEM: Approval of a Construction Services Agreement between the City of Milton and Blount Construction Company, Inc. for a High Density Mineral Bond Project. MEETING DATE: Monday, September 24, 2018 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (J APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (,I -'YES () NO CITY ATTORNEY REVIEW REQUIRED: (4'IES () NO APPROVAL BY CITY ATTORNEY: (,,4APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: Oil 11,-, 1 L C; (` 2006 Heritage Walk Milton, GA P: 678.242.2500 1 F: 678.242.2499 info@cityofmiltongo.us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: Matthew Fallstrom, Capital Projects Manager Date: Submitted on September 19, 2018 for the September 24, 2018 Regular City Council Meeting Agenda Item: Approval of a Construction Services Agreement between the City of Milton and Blount Construction Company, Inc. for a High Density Mineral Bond Project _____________________________________________________________________________________ Project Description: The Public Works Department is requesting the approval of a single year contract for the application of a high density mineral bond surface treatment to asphalt roads. Following the city’s pavement management plan an Invitation to Bid (ITB) was issued for the application of a High Density Mineral Bond to the following Roads: - Valmont Drive - Valmont Lane - Elmdale Court - Cannonero Drive - Cannonero Court Procurement Summary: Purchasing method used: Bid Award-ITB (Over $50,000) Account Number: 300-4101-522260000 FY 18 Requisition Total: $40,600.00 Vendor DBA: Blount Construction Co. Other quotes or bids submitted (vendor/$): Vendor/Firm Quote/Bid No Other Bids $0 Page 2 Financial Review: Bernadette Harvill, September 19, 2018 Legal Review: Sam VanVolkenburgh, September 7, 2018 Attachment(s): Construction Services Agreement, Blount Construction Company, Inc. MILTON ESTA 61151 f TS 2&66 CONSTRUCTION SERVICES AGREEMENT HIGH DENSITY MINERAL BOND PROTECT (HA5) This Construction Services Agreement (the "Agreement") is made and entered into this _ day of , 201_ (the "Effective Date"), by and between the CITY OF MILTON, GEORGIA, a municipal corporation of the State of Georgia, acting by and through its governing authority, the Mayor and Milton City Council, located at 2006 Heritage Walk, Milton, Georgia 30004 (hereinafter referred to as the "City"), and Blount Construction Company, Inc., a Georgia Corporation having its principal place of business at 1730 Sands Pl, Marietta, GA 30067 (hereinafter referred to as the "Contractor"), collectively referred to herein as the "Parties". WITNESSETH: WHEREAS, the City desires to retain a contractor to perform services for a Project, as defined below; and WHEREAS, the City solicited quotes for the Project pursuant to Request for Quotes QR18-PWO1, attached hereto as "Exhibit A" and incorporated herein by reference; and WHEREAS, the Contractor submitted a complete and timely response, attached hereto as "Exhibit B" and incorporated herein by reference, and met all requirements such that the City awarded Project Number QR18-PWO1 to the Contractor; and WHEREAS, the City finds that specialized knowledge, skills, and training are necessary to perform the Work (defined below) contemplated under this Agreement; and WHEREAS, the Contractor has represented that it is qualified by training and experience to perform the Work; and WHEREAS, based upon Contractor's response, the City has selected Contractor as the successful responder, and WHEREAS, Contractor desires to perform the Work as set forth in this Agreement under the terms and conditions provided in this Agreement; and WHEREAS, the public interest will be served by this Agreement; and WHEREAS, Contractor has familiarized itself with the nature and extent of the Contract Documents, the Project, and the Work, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of Work, and Contractor is aware that it must be licensed to do business in the State of Georgia. NOW THEREFORE, for and in consideration of the :mutual prop? ses, the public. purposes, and the acknowledgements and agreements contained herein and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties heretodo mutually agree.as follows; Section 1. Contract Documents This. Agreement along with. the following documents, attached. hereto (except as expressly noted otherwise below) and incorporated herein by reference, constitute the "Contract Documents": A. Request for Quotes, attached hereto as "Exhibit.V% B, response from Contractor; attached hereto as "Exhibit. B"; C. Any required Performance Bond and/or Payment Bond, attached hereto collectively .as "Exhibits CA and C.2 D. Noncollusion Affidavit of Prime Bidder, attached hereto as "Exhibit D", E. Alien Employment affidavits, attachedhereto as "Exhibits E.1 and E.2"; F. City of Milton Code of Ethics (codified in the official Code of the City of Milton); G. The following, which may be delivered or issued after the Effective Date of the. Agreement and are not attached hereto: All change orders,. other written amendments., and other documents amending, modifying, or supplementing: the Contract Dacurrients if properly adopted in writing and executed by the .Parties, section. 2. Pro'ect Description. A general description of the Project is as follows: furnishing all labor, material,: and equipment necessary to perform all operations for the application of a high density mineral bond to asphaltic concrete surface courses. Section 3. The Work A, The Work. The Work. to% be completed under this Agreement: (the "Work") includes, but. shall not be limited to, the work described in "Exhibit A"., attached hereto and incorporated herein by reference: The Work includes all material, labor, insurance, tools, equipment, machinery, water, heat, utilities;. transportation, facilities, services and any other miscellaneous items and work reasonably inferable from the Contract Documents. The term "reasonably inferable" takes into consideration the understanding of the Parties that some details necessaryfor proper execution and completion of the Work may not be shown:..on the drawings or .included in the specifications, but they are a requirement of the Work if they area usual and customary component of the Work or are otherwise necessary for proper and complete installation and operation of the Work. Contractor shall complete the 2 Work in strict accordance with. the Contract Documents. In the event of any discrepancy among. the terms: of the various Contract Documents, the provision most beneficial to the. City, as determined by the City in its sole discretion, shall govern, B. Notice to Proceed. The City will issue a Notice to Proceed, which Notice to Proceed shall state the: dates for beginning Work ("Commencement Date'') and the expected date of final. completion. Unless otherwise approved, the Contractor shall perform its. obligations under this Agreement as expeditiously as is consistent with reasonable skill and care.. and the orderly progress of the Work. Section 4. Contract Term A. Contract Term. The term of this Agreement ("Term") shall commence on the Effective Date and continue until final completion and payment for the Work,. or the proper termination and non -renewal of this Agreement. (provided that certain obligations, including but not. limited to Warranty obligations, will survive terrninationlexpiration-of this Agreement). Contractor warrants and represents that it will perform its Work in a prompt and timely manner,. Which shall not impose delays on the progress of the Work. All Work shall be completed ten calendar days after the Commencement Date..Every effort will be made by Contractor to shorten this: period_ The parties acknowledge that. because this agreement. will. be performed in the calendar year in which this Agreement1s executed, this is not a "multi-year purchase contract" as contemplated. by O.C.G.A. § 3.6-�60-13. B. Time is of the Essence. Contractor specifically acknowledges that TIME IS OF THE ESSENCE of this Agreement. Section. 5. Contractor's Compensation; Time and Method of Payment A. Maximum. Contract. Price. The total amount paid under this. Agreement as compensation for Work performed. and.reiinbursement for costs incurred shallnot, in any case,. exceed $ 40,600:40 ("Maximum Contract Price"), except- as modified in a change order.. The compensation. for Work performed sha11 be based upon the. actual number of square. yards treated, at a rate of $2.90 per square yard, up to the Maximum Contract Price. B. Material Deviations. Any material deviations in tests or inspections performed, or times or locations required to complete such tests or inspections, and like deviations frorn.the Work described in this Agreement shall.be clearly communicated to the City before charges are incurred and shall be: handled through written change. orders. C. Taxes. The City. is a governmental tax-exempt entity and, shall not be responsible for paying any taxes on any materials or services provided for herein. At Contractor's request, City shall provide evidence of its.tax..exempt.status. To the extent, if .any, that the City furnishes tangible personal property to. Contractor for 3 incorporation into. the. Project, Contractor shall be responsible: for paying the amount.of tax: owed for such tangible personal property. Section 6. Change Orders Any changes to the Work requiring an increase in the Maximum Contract Price shall require a. written change order executed by the. City in accordance with its purchasing regulations. Section 7, Covenants of Contractor A: Ethics Code.• Conflict of Interest. (i) Contractor agrees that it shall not engage in any activity or conduct that would result in a violation of the City of.Milton Cade of Ethics or any other similar law or regulation. Contractor certifies that to the best. of his knowledge no circumstances exist which will cause a. conflict of interest in performing the Work. Should Contractor become aware of any circumstances that.. may cause a conflict. of interest during the Term of this Agreement, Contractor shallimmediately notify the City. If the City determines that a. conflict. of interest exists, the City may require that Contractor take action to remedy the conflict of interest or terminate the Agreement without liability. The City shall have the right to recover any fees paid: for services rendered by Contractor when such .services; were performed while a conflict of interest existed. if Contractor had knowledge of the conflict of interest and did not notify the City within five (5) business days of becoming aware of the existence of the conflict of interest.. (ii) Contractor and the City acknowledge that it is prohibited for any person to offer, give, or agree to give any City employee or official, or for any City employee or official to solicit, demand, accept, or agree to accept from another person, a gratuity of more than nominal value or rebate or an offer of employment. in 'connection .with any decision, approval, disapproval, recommendation, .or preparation of any part of a .program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. The Contractor and. the City further acknowledge that it is prohibited for any payment, gratuity, or offer of employment to be made by or on behalf .of a sub -consultant under a contract to the prime Contractor or higher tier sub - consultant, or any person: associated therewith, as an inducement for the award of a subcontract or order. B. Expertise of Contractor. Contractor accepts the relationship of trust and confidence established between it and tie. City, recoginizing that the. City's intention and purpose in entering into this . Agreement is to engage an entity with the requisite capacity,. experience, and professional skill and judgment to provide the Work .in 4 pursuit of the timely and competent completion of the Work undertaken by Contractor under this Agreement. The Contractor agrees to use its best efforts, skill, judgment, and abilities to perform its obligations and to further the interests of City and the Project in accordance with City's requirements and procedures, and Contractor shall employ only persons duly qualified in the appropriate area of expertise to perform the Work described in this Agreement. C. Proper Execution by Contractor. Contractor agrees that it will perform its services in accordance with the usual and customary standards of the Contractor's profession or business and in compliance with all federal, state, and local laws, regulations, codes, ordinances, or orders applicable to the Project, including, but not limited to, O.C.G.A. § 50-5-63, any applicable records retention requirements, and Georgia's Open Records Act (O.C.G.A. § 50-18-70, et seq.). Any additional work or costs incurred as a result of error and/or omission by Contractor as a result of not complying with the Contract Documents or not meeting the applicable standard of care or quality, including but not limited to those of repeated procedures, will be provided at Contractor's expense and at no additional cost to the City. This provision shall survive termination of this Agreement. D. Familiarity with the Work. Contractor represents that it has familiarized itself with the nature and extent of the Contract Documents, the Work, work site(s), locality, and all local conditions, laws and regulations that in any manner may affect cost, progress, performance, or furnishing of the Work. E. Clean U2. Contractor shall keep the Project site(s) and surrounding area free from accumulation of waste materials or rubbish caused by operations under this Agreement. At completion of the Work, the Contractor shall remove from and about the Project waste materials, rubbish, the Contractor's tools, construction equipment, machinery and surplus materials. If the Contractor fails to clean up as provided in the Contract Documents, the City may do so, and the cost thereof shall be charged to the Contractor. F. Contractor's Representative. V -ed h S�nh's [ INSERT NAME OF CONTRACTORS REPRESENTATIVE) shall be authorized to act on Contractor's behalf with respect to the Work as Contractor's designated representative. G. Independent Contractor. Contractor hereby covenants and declares that it is engaged in an independent business and agrees to perform the Work as an independent contractor and not as the agent or employee of the City. Nothing contained in this Agreement shall be construed to make the Contractor, or any of its employees, servants or subcontractors, an employee, servant or agent of the City for any purpose. The Contractor agrees to be solely responsible for its own matters relating to the time and place the Work is performed and the method used to perform such Work; the instrumentalities, tools, supplies, and/or materials necessary to complete the Work; hiring of subcontractors, agents, or employees to complete the Work; and the payment of employees, including benefits and compliance with Social Security, withholding; and all ;other regulations. governing such matters. The Contractor agrees. to be solely responsible for its own acts and. those of its subordinates; employees, and subcontractors during the life of this Agreement. There shall be no contractual. relationship between any subcontractor or supplier and the City by virtue of this. Agreement with the Contractor. Any provisions of this Agreement that may appear to give .the City the right to direct Contractor as. to the details of the services to be performed by Contractor or. to exercise a measure of control over such services will be deemed to mean that Contractor shall follow the directions of the City with regard to the results of such services only. It is further understood that this Agreement is not exclusive, and the City may hire. additional entities to perform Work related to this Agreement. Inasmuch as the City and the. Contractor are independent. of each other, neither has the authority to bind the otherto any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed.by both Parties hereto. The Contractor agrees not to represent itself as the City's agent for any purpose to any party or to. allow any employee of the Contractor to do so,. unless specifically authorized, in advance and in writing, to do so, and then only for the limited purpose stated in such authorization. The Contractor shall. assume full liability for any contracts or agreements the Contractor enters 4nto on. behalf of the City without the express knowledge and prior written consent of the. City. H. Responsibility of Contractor and Indemnification of _.City_. The Contractor covenants and agrees to take. and assume all responsibility for the Work rendered in connection. with this Agreement. The Contractor shall bear all losses and damages directly or indirectly resulting to it and/or the. City on account of the performance or character of the Work rendered pursuant to this Agreement. To the fullest extent; permitted by law, Contractor shall defend, indemnify, and. hold Harmless the City and the City's elected and appointed officials, officers; boards, commissions,, employees, representatives, consultants, servants, agents, attorneys and volunteers (individually an "Indemnified Party" and collectively 'Indemnified Parties") from and against any and all claims, suits, actions, judgments, injuries, damages, losses, casts, experises and. liability of any kind whatsoever, including,. but not limited to,. attorney's fees and costs of defense ("Liabilities"), which may arise from or be the result of alleged willful, negligent, or tortious act or omissioll arising out of the Work, performance of contracted services; or operations by the. Contractor, any subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor, or anyone for whose acts the Contractor or subcontractor.. may be liable, regardless of -whether or not the: act or omission is. caused in part by a party indemnified hereunder. This indemnity obligation does not. include Liabilities caused by or resulting from the sole negligence of an Indemnified. Party. Such obligation shall not be construed to negate, abridge; or otherwise reduce any:other right or obligation of indemnity which would otherwise. exist as to any party or person described in this provision.. In. any and all claims against an Indemnified Party, by any employee of the Contractor, its subcontractor, anyone directly or indirectly employed by the Contractor or :subcontractor, or anyone for whose acts the Contractor. or subcontractor may be liable, the indemnification obligation set forth in this . provision shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the .Contractor or any subcontractor under workers° or workmen's compensation acts, disability benefit .acts., or other employee benefit acts. This obligation to indemnify, defend, and hold harmless the Indemnified Party(ies) shall survive expiration or termination .of this Agreement, provided that the claims are based upon or arise out of actions or omissions that. occurred during the: performance of this Agreement. 1. Insurance. (1) Requirements: The Contractor shall have and maintain in full. force and. effect. for the duration of this. Agreement, insurance insuring against claims. for injuries to persons or damages to property which may arise. from or in connection with the performance of the Work by the Contractor, its agents, representatives, employees or subcontractors. All policies shall be subject. to approval by the City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. (2) Minimum Limits of Insurance: Contractor shall maintain the following insurance policies with coverage and limits no less than: (a) Commercial General.Liahility: .$1;000,000 (one million dollars)` combined .single limit per occurrence $2,000,000 (two million dollars) aggregate comprehensivelextendedlenhanced. Commercial. .General Liability policy with coverage including bodily and personal injury, sickness, disease. or death, injury to or destruction. :of property, including loss of use resulting therefrom, damage to. prernisesloperations,. products/completed operations, independent consultants and contractual liability (specifically covering the indemnity), broad -from propertydamage, and underground,.explosion .and collapse hazard. This coverage may be achieved by using an excess or umbrella policy. The policy or policies must be on "an occurrence" basis ("claims. made" coverage is not acceptable). (b) Commercial Automobile Liability (owned, non -owned, hired): $1;040,000 (one million dollars) combined single limit per occurrence. $2;000,000 (two million dollars) aggregate for comprehensive Commercial Automobile .liability coverage (owned, non -owned, hired) including bodily and personal injury, .sickness.,. disease or death, injury to or destruction of property,. including loss of use resulting therefrom. (c) Reserved. 7 (d) Workers.' Compensation and Employers' Liability:. Workers' Compensation policy with. limits as required by the State of Georgia. and Employers' Liability limits of $1,000,000 (one million dollars) per occurrence or disease: (If Contractor is a sole proprietor,: who is otherwise not entitled to, coverage. under Georgia's Workers' Compensation Act, Contractor must secure Workers' Compensation coverage approved by both the State Board of Workers' Compensation and the Commissioner of Insurance. The amount of such coverage shall be the same as what is. otherwise required of employers entitled to coverage under the Georgia Workers' Compensation. Act. Further; the Contractor shall provide a certificate of insurance indicating that: such coverage has been secured and.that no individual has been excluded from coverage.) (e) Reserved. (3) Deductibles and Self -Insured Retentions: Any deductibles or self-insured. retentions must be .declared to and approved by the City in writing so that the City may ensure the financial solvency of the Contractor; self-insured retentions should be included on the certificate of insurance. (4) Other Insurance Provisions: Each policy shall contain, or be endorsed to contain, the following provisions respectively: (a) General Liability; Automobile Liability and Umbrella Liability Coverage.. (i) Additional Insured Requir=ement. The City and. City's elected and appointed officials, officers, boards, commissioners, employees, representatives, consultants, servants, agents and volunteers (individually "Insured Party" and collectively "Insured Parties") shall be named as additional insureds as. respects: liability arising. out of activities performed by or on behalf: of the Contractor; products and completed operations of the. Contractor; premises owned, leased, or used by the Contractor; automobiles owned, leased, hired, or borrowed by the Contractor. The coverage shall. contain no special. limitations on the scope .of protection afforded to the Insured Parties. Nothing contained in this section shall be construed to require the Contractor to. provide liability insurance coverage to .any Insured Party for claims asserted :against such Insured Party for its sole: negligence. (ii) Pritnary Insurance Requiremeht. The Contractor's insurance coverage .shall be primary noncontributing insurance as respects to any other insurance or. self-insurance 8 available to the: Insured Parties. Any insurance or self- insurance maintained by the Insured Parties shall be in excess of the Contractor's insurance and shall not contribute .with it. (iii) Reporting. Requirement. Any failure to comply with reporting. provisions of the policies shall not affect coverage provided to the Insured. Parties. (iv) Separate Coyerage. Coverage shall :state that the Contractar''s insurance shall apply separately to each insured against whom claim. is made or suit is brought, except with respect to limits of insurance provided. {v) Defense CostslCross Liability. Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition topolicy limits. There .shall be: no cross. liability exclusion. (vi) Subrogation: The insurer shall agree. to waive all rights of subrogation. against the: Insured. Parties. for losses arising from Work performed by the Contractor for the City. (b) Workers.' Compensation Coverage.. The insurer providing Workers' Compensation Coverage will agree to waive all rights of subrogation against the Insured Parties. for losses arising from Work performed by the Contractor for the City. (c) All Coverages: (i) Notice. Requirernent. Each insurance policy:required by this Agreement shall be endorsed to state that coverage shall not be:.suspended,. voided, or canceled except: after thirty. (30) calendar days prior written notice (or 10 calendar days if due to non-payment) has been given to. the .City. The. City ,reserves the right to accept alternate notice terms and provisions,. provided. they meet the minimum requirements under Georgia law. (ii) Starting and Ending Dates. Policies shall have concurrent .starting and ending dates. (iii) Incorporation of Indepinification Obligations.. Policies shall include an endorsement incoiporating the indemnification obligations assumed by the Contractor under the terms of this Agreement;: including but not limited to Section 7(0) of this Agreement. (5) Accotability of Insurers: The insurance. to be maintained by Contractor must be issued by a company licensed. or approved by the Insurance Commissioner to transact business in the State of Georgia. Such iinsurance. shall be placed with insurer(s) with an. A.M. Best Policyholder's. rating of no less than "A.=" and with a fiinancial rate of Class VII or greater. The Contractor shall be responsible for any delay resulting from the failure of its insurer to provide proof of coverage in the proscribed form. (5) Verification of Coverage: Contractor shall furnish to the City for City approval certificates of insurance. and endorsements: to the policies evidericing all coverage.required. by this Agreement prior to the start of work. Without limiting the general scope of this requirement, Contractor is specifically required. to provide `an endorsement naming the City as an additional insured when required. The certificates. of insurance: and endorsements for each insurance policy are to be on a form utilized by Contractor's.insurer in its normal course of business and are. to be signed by a person authorized by that insurer to bind coverage on its behalf, unless alternate sufficient evidence of their validity and incorporation into the policy is provided. The City reserves the right to require complete, certified copies of all required insurance policies at any time. The Contractor shall provide proof that any expiring. coverage has been renewed or replaced prior to the expiration of the coverage. (7) Subcontractors; Contractor shall either (1) ensure that its insurance policies (as described herein). cover all subcontractors and the Work performed by such subcontractors or (2) ensure that any subcontractor secures separate policies covering that subcontractor and its. Work. All coverage for subcontractors shall be subject to all of the requirements stated in this Agreement, including, but not limited to, naming the Insured Parties as additional insureds. (8) Claims -Made Policies: Contractor shall extend any claims-made.insurance policy for at least six (b.) years after termination or final payment under the Agreement, whichever is later; and. have an effective date: which is. on or prior to the: Effective Date. (9) Progress Payments: The making of progress payments to the Contractor shall not be construed as relieving the Contractor or its subcontractor or insurance carriers from providing the coverage required in.this Agreement. L Bonds. In public works construction contracts valued at more. than one hundred thousand dollars ($100,000.00) or road construction contracts valued at five thousand dollars ($5;000:00). or more, or in any other instance where the City has. elected. to include such bond requirements as exhibits to this Agreement, the Contractor shall provide Performance and Payment bonds on the forms attached hereto as "Exhibits C.1 and C.2" and with a surety licensed to do business in 10 Georgia and listed on the Treasury Department's most current list (Circular 570 as. amended). Upon the request of any person or entity appearing to be a potential beneficiary of bonds covering payment of obligations arising under this Agreement, the.. Contractor shall promptly furnish a copy of the bonds or shall permit a`copy to be made. K. Assignment of Agreement. The Contractor covenants and agrees not to assign or transfer any. interest in, or delegate any duties of this Agreement, without the prior express written. consent. of the City. As to any approved subcontractors, the Contractor shall be solely responsible for reimbursing them, and the City shall have no obligation to them. L. Employment of Unauthorized Aliens Prohibited: -E -Verify Affidavit, Pursuant`to O.C.G.A. § 13-10-91,. the. City shall not enter into a contract for the physical performance of services unless: (1) the Contractor shall provide evidence ort City -provided forms, :attached hereto as "Exhibits E.1 and E.2" (affidavits regarding compliance with the E -Verify program to be sworn under oath under criminal. penalty of false swearing pursuant to O.C.G.A. § 1.6-10-71), that it and its subcontractors have registered with,. are authorized to use and use the federal work authorization program commonly known as E -Verify,. or any subsequent replacement prograrn, in accordance with the applicable provisions and deadlines established in O.C.G.A, § 13-10-91, and that they will continue to use the federal work authorization. program throughout the. contract period, or (2) the Contractor provides evidence that it is not required to provide an affidavit because it is an individual licensed pursuant to Title 26 or Title 43 or by the State Bar of Georgia and is in good standing. The Contractor: hereby verifies that it has, .prior to executing this Agreement, executed a notarized affidavit, the form of which is provided in "Exhibit E.l", and subrriitted such affidavit to City or provided the City with evidence that it is an. individual not required to provide such an affidavit because itis. licensed and in good 'standing as noted in :sub -subsection (2) above. Further, Contractor hereby agrees to comply with the requirements .of the federal Immigration Reform. and. Control Act of 1986 (IRCA), P.L. 99-603,. O.C.G.A. § 13-10-91 and Georgia Department.of Labor Rule 300-10-1-.02. In the event the Contractor employs or contracts with any: subcontractor(s) in connection with. the covered contract, the Contractor agrees. to secure from such subcontractor(s) attestation of the subcontractor's compliance with O.C.G.A. § 13- 10-91 and. Rule 30Q-10-1-.02 by the:subcontractor's execution of the subcontractor affidavit, the form of which is attached hereto as "Exhibit EX, which subcontractor affidavit shall become part of the contractor/subcontractor agreement, or evidence that the subcontractor is not required to .provide such. an. affidavit because it licensed and in good standing as noted in sub -subsection (2) 11 above. If a subcontractor affidavit is obtained, Contractor agrees to provide a completed copy to the City within five (5) business days of receipt from any subcontractor. Where Contractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10- 91, the City Manager or his/her designee shall be authorized to conduct an inspection of the Contractor's and Contractor's subcontractors' verification process at any time to determine that the verification was correct and complete. The Contractor and Contractor's subcontractors shall retain all documents and records of their respective verification process for a period of five (5) years following completion of the contract. Further, where Contractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall further be authorized to conduct periodic inspections to ensure that no City Contractor or Contractor's subcontractors employ unauthorized aliens on City contracts. By entering into a contract with the City, the Contractor and Contractor's subcontractors agree to cooperate with any such investigation by making their records and personnel available upon reasonable notice for inspection and questioning. Where a Contractor or Contractor's subcontractors are found to have employed an unauthorized alien, the City Manager or his/her designee may report same to the Department of Homeland Security. The Contractor's failure to cooperate with the investigation may be sanctioned by termination of the contract, and the Contractor shall be liable for all damages and delays occasioned by the City thereby. Contractor agrees that the employee -number category designated below is applicable to the Contractor. [Information only required if a contractor affidavit is required pursuant to O.C.G.A. § 13-10-91.1 [ DES iG N Al E/MARK -APPROPRIATE CATEGORY] x 500 or more employees. 100 or more employees. Fewer than 100 employees. Contractor hereby agrees that, in the event Contractor employs or contracts with any subcontractor(s) in connection with this Agreement and where the subcontractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the Contractor will secure from the subcontractor(s) such subcontractor(s') indication of the above employee -number category that is applicable to the subcontractor. The above requirements shall be in addition to the requirements of State and federal law and shall be construed to be in conformity with those laws. M. Confidentiality. Contractor acknowledges that it may receive confidential information of the City and that it will protect the confidentiality of any such confidential information and will require any of its subcontractors, contractors, and/or staff to likewise protect such confidential information. The Contractor 12 agrees that confidential information it receives or such reports, information, opinions; or conclusions that Contractor creates under this Agreement shall riot be made available to, or discussed with, any individual or organization, including the news media,without prior written approval of the City. Contractor shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City information whether specifically deemed confidential or not. Contractor acknowledges that the City's disclosure of documentation is goVerned.by Georgia's Open Records Act, and Contractor further acknowledges that, if Contractor submits records containing trade secret information and if Contractor wishes to keep such records confidential, Contractor must submit and attach to such records an affidavit affirmatively declaring that: specific information in the records constitutes trade secrets. pursuant to Article 27 of Chapter 1 of Title 10, and. the Parties shall follow the requirements of O.C.G.A. § 50718-72(a)(34) related thereto. N. Licenses Certifications and..Permits. The Contractor covenants and declares that it. has obtained all diplomas,. certificates, .licenses, permits,. or the like required of :the Contractor by any and all national, state,. regional, county or local boards, agencies, commissions, committees. or other regulatory bodies in order to perform. the Work contracted for :under this Agreement; provided that some permits or licenses related to the Project may be obtained as part of the Work and shall be. obtained as required. The Contractor shall secure and pay for the building permit and other permits and governmental fees, licenses and inspections necessary for proper execution and completion. of the. Work, which are customarily secured after. execution of the Agreement . and which . are legally required. Contractor ..shall furnish copies of such. permits, licenses, etc. to the City within ten .(10) days after issuance. Q. Authority to Contract. The Contractor covenants: and declares that it has obtained all. necessary approvals of its board of directors,. stockholders, general partners, limited. partners.'. or similar authorities to simultaneously execute and bind Contractor to the terms of this Agreement, if applicable. P. Nondiscrimination. In accordance with Title. VI of the Civil Rights Act of .1.964, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102,. section 202 of the Americans with.Disabilities.Act of 1990, 4.2 U.S.C. § 12132, and all other provisions of Federal.law, the Contractor agrees. that, during performance of this Agreement, Contractor, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment,. any subcontractor, or any supplier because of race., color, creed, national origin,. gender, age or disability.. In addition, Contractor agrees to comply with all applicable implementing regulations and shall include the provisions of this paragraph in. every subcontract for services contemplated under this Agreement: Section S. Covenants of the Ci 13 A. Right of Entry. The City shallprovide for right of entry for Contractor and Contractor's equipment as required for Contractor to :complete the. Work; provided that Contractor shall not unreasonably encumber the Project site(s) with materials or equipment. B. City's Representative. Matthew Fallstrom shall be authorized to act on the City's behalf with respect to the Work as. the. City's designated representative on this Project; provided. that any changes to the Workor.the terms of this Agreement must be approved `as provided in Section 5 above. Section.9. Warranly The Contractor warrants to the .City that the Work will be free from defects not inherent in the quality required or permitted, and that the. Work will .conform to the requirements ofthe Contract.pocuments. Work not conforming to these requirements, including substitutions not properly approved and authorized; is. considered defective. Section 10. Termination A, For Convenience. The City may terminate this Agreement for convenience at any time upon providing written notice thereof to Contractor at least seven (7) calendar days in advance of the termination date. B_ For Cause. The Contractor shall have no right to terminate this Agreement .prior to completion of the Work, except in the event of City's failure to pay the Contractor within thirty (30) calendar days of Contractor providing the City with notice of a delinquent payment and an opportunity to cure. The City may terminate this Agreement for cause as provided in Section l l of this Agreement. The: City shall .give Contractor at least seven (7) calendar days' written notice of its intent. to terminate the Agreement for cause and the reasons therefor, and if Contractor., or its Surety,. fails tocure the default within that period, the. termination shall take place without further notice. The Cityshall then make alternative arrangements for completion of the Project.: C. Reserved, D. Payment. Provided that no damages are due to the City for Contractor's failure to. perform in accordance. with this Agreement; and except as otherwise provided. herein, the City shall, upon termination for convenience or statutory termination,: pay Contractor for Work performed prior to the date of termination in accordance with.Section 5 herein, The City shall have: no further liability to Contractor for such. termination. At its:sole discretion, the City may pay Contractor for additional value received as a result of Contractor's.efforts, but.in no case .shall said payment exceed any remaining unpaid portion of the: Maximum. Contract Price. .If this. Agreement is terminated for cause, the City will make. no further payment to the Contractor or its Surety until the. Project is completed and all costs of completing the. Project are paid. If the unpaid balance of the amount due. the Contractor, according to this Agreement, exceeds the cost. of finishing the:Project, 14 City shall provide payment to the Contractor (or its Surety) for services rendered and expenses incurred prior. to the termination date,. provided that such payment shall not exceed the unpaid balance of the amount otherwise payable under this Agreement: minus the cost of completing the Project. If the.. costs of completing the Project exceed the unpaid balance, the Contractor or its Surety shall pay the difference .to the City. R. Conversion to Termination for. Convenience. If the City terminates .this Agreement. for. cause and it is later determined that the City did not have grounds to. do so, the termination will be. converted to and treated as a termination Far convenience under the terms of Section 10(A) above. G. Requirements Lyon Termination. Upon termination; the Contractor shall: (1) .promptly discontinue all services, cancel as many outstanding obligations as possible if requested. to:do so by the City, and not incur any: new obligations, unless the City directs otherwise; and (2) promptly deliver to the City all data, drawings, reports, summaries, and such other information and materials as may have been generated. or used by the. Contractor in performing this Agreement, whether completed or in process, in the form specified by the City: H. Reservation of Rights and Remedies. The rights and remedies of the City.and the. Contractor provided in this Section are in addition to any other rights and remedies provided.under this Agreement or at law or in equity. Section 11. Miscellaneous A Complete Areeemerit. This Agreement, including all of the Contract. Documents., constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with. respect to the subj ect matter of this. Agreement. No other agreement, statement, or promise relating to the subject matter of this Agreement riot contained in this Agreement or the Contract Documents shall be. valid or binding. This Agreement may be modified or amended only by a written document signed by representatives.of both: Parties with appropriate authorization. B. Governing Law. This Agreement. shall be governed by and construed in accordance with the laws of the State of Georgia without regard to choice of law principles. If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the rules; regulations, statutes and laws of the State of Georgia will control. Any action or suit related to this. Agreement shall be brought in the Superior Court of Fulton County, Georgia or the. U.S. District Court for the Northern District. of Georgia ---Atlanta Division, and Contractor submits to the jurisdiction. and venue of such court. C. :Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument. 15 D. Invalidity of Provisions; Severability. Should any article(s) or section(s) of this Agreement, or any part thereof, later be deemed illegal, invalid or unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed, and the remainder of this Agreement shall remain in full force and effect to the extent possible as if this Agreement had been executed with the invalid portion hereof eliminated, it being the intention of the Parties that they would have executed the remaining portion of this Agreement without including any such part, parts, or portions that may for any reason be hereafter declared invalid. E. Business License. Prior to commencement of the Work to be provided hereunder, Contractor shall apply to the City for a business license, pay the applicable business license fee, and maintain said business license during the Term of this Agreement, unless Contractor provides evidence that no such license is required. F. Notices. (1) Communications Relating to Day -to -Day Activities. All communications relating to the day-to-day activities of the Work shall be exchanged between Matt Fallstrom for the City and Keith Stephens I f N s FRT CONTACT NA N I F l for the Contractor. (2) Official Notices. All other notices, requests, demands, writings, or correspondence, as required by this Agreement, shall be in writing and shall be deemed received, and shall be effective, when (1) personally delivered, or (2) on the third calendar day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Party at the addresses given below, or at a substitute address previously furnished to the other Party by written notice in accordance herewith: NOTICE TO CITY shall be sent to: City of Milton Attn: City Manager 2006 Heritage Walk Milton, Georgia 30004 NOTICE TO CONTRACTOR shall be sent to: Blount Construction Company, Inc. 1730 Sands Place Marietta, GA 30067 16 G. 'Waiver of Age No failure by the City to enforce any right or power granted under this iA.greement., or to insist upon strict compliance by Contractor with this Agreement, and no custom or practice of the City. at variance. with the terms and conditions of this Agreement shall constitute a general waiver of any future breach or default or affect the: City's. right to demand exact and strict compliance by Contractor with the terms and conditions of this Agreement. Further,.no express Waiver shall affect any term or condition other than the one specified in such waiver, and that.one only for the time and manner specifically stated. H. Survival. All sections of this Agreement which by their nature should survive termination will sui vive termination,. including, without limitation, confidentiality obligations, warranties, and insurance maintenance requirements. I. Sovereign Immunity: Nothing contained in this Agreement shall be construed to be a waiver of the City's sovereign immunity or any individual's qualified good.. faith or official 'immunities. J. No Personal Liabil. Nothing herein shall be construed as creating any individual or personal liability on the part of any of City's elected or appointed officials, officers, boards, commissions; employees,. representatives, consultants, servants; agents, attorneys or volunteers. No such individual shall be personally liable to the Contractor or any successor in interest in the event. of.any default or breach by the City or for any amount which may become due to the Contractor or. -successor or on any obligation under the terms of this Agreement. Likewise, Contractor's performance of services under this Agreement shall not subject Contractor's individual employees, officers, or directors to any personal liability, except where Contractor is a sole .proprietor. The Parties. agree that their sole and exclusive remedy, claim, demand; or .suit shall be directed. and/or asserted only against Contractor or the City, respectively, and not against any elected ar appointed. official;: officers, boards, commissions, employees representatives, consultants, servants, agents, attorneys and volunteers. K. Force Majeure: Neither the City nor Contractor:sball: be liable for their respective. non -negligent or non -willful failure to perform. or shall be deemed in default with. respect to the failure to perform (or cure a failure to perform) any of their respective. .duties or obligations under this Agreement or for any delay in such performance due to: (i) any cause beyond their respective. reasonable control; (ii) any act of God; (iii) any change. in applicable governmental rules or regulations rendering the performance of any portion of this Agreement. legally impossible; (jv) earthquake, fire, explosion, or flood; (v) strike or labor dispute, excluding strikes or labor disputes by employees and/or agents of Contractor; (vi) delay or failure to act by any governmental or military authority; or (vii) any war,. hostility; embargo, sabotage; civil disturbance, riot, insurrection, or invasion. In such event, the time for performance shall be extended byan amount of time. equal to the period.of delay caused by such acts., and all other obligations shall remain intact. L: Headings. All headings herein are intended for convenience and ease :of reference 17 purposes only and in no way define, limit, or describe the scope or intent thereof, or of. this Agreement, or in any way.affecttWs Agreement. M. No Third Party Rights, This Agreement shall be exclusively for the benefit.of the. Parties and shall. not provide any third parties with any remedy, claim, liability, reimbursement, cause of action or other right. N. Successors and Assigns. Subject to the provision of this Agreement regarding assignment,. each Party binds itself; its partners, successors., assigns, and legal.. representatives to the other Party hereto, its partners, successors, assigns,.and legal representatives with respect to all covenants, agreements, and obligations contained in the Contract Documents.. G. Agreement Construction and:lntgrpretation. Contractor represents that it has reviewed and become familiar with this..Agreement and.has notified the City of any discrepancies, conflicts or errors in the Contract Documents. The Parties. hereto. agree that, if an ambiguity or question of intent or interpretation arises,. this. ..Agreement is to be construed. as if the Parties had drafted it jointly,, as opposed to, being construed against.a Party because it was responsible for drafting one or more. provisions of the Agreement. In the interest of brevity, the. Contract Document& may omit modifying words such as "all" and "any' and articles such as "the" and "an," but.the fact that a modifier or an article is absent from one statement and appears in another is not intended to affect the interpretation of either statement.. P, Material. Condition. Each term of this Agreement is material, and Contractor's breach of any term of this Agreement shall be considered a material breach of the entire Agreement and shall be grounds for termination or exercise: of any other remedies available to the City at law or in equity. Q. Use of Singular and Plural. Words or terms used as nouns in the Agreement shall. be inclusive of their, singular and plural forms, unless the context of their usage .clearly requires contrary meaning. IN WITNESS WHEREOF, the City and the Contractor have :executed this Agreement effective as of the Effective.Date first above written. [SIGNATURES ON FOLLOWING PAGE 18 CONTRACTOR: BLOUNT I COMPANY, INC. By: 71 Print Name:. Keith Stephens Its: President/Vice President (Corporation) [CORPORATE SEAL) ----. ��``•.a�% (required if corporati&,r t�PPORA re SEAL -.19415 Attes itness: %F0'R�G��y�.•• Print Name: David Faust f� Its: - - ((Assistant) Corporate Secretary if corpora o ) CITY OF MILTON, GEORGIA LN Steven Krokoff, City Manager [CITY SEAL] Attest: Print Name: Its: City Clerk Approved as to form: City Attorney 19 RATIFIED BY COUNCIL 0 Joe Lockwood, Mayor "EXHIBIT A" MILTON -,It IsraatISHE D M QR 18-PWo1 HIGH DENSITY MINERAL BOND PROJECT (HAS) Questions must be submitted by 5:00 PM on Wednesday, August 15, 2018. Any needed addendum to this bid will be released on or about Friday, August 17, 2018. Questions and bid submittal are to be made by electronically via Milton's BidNet procurement portal/platform at www.cityofmiltonga.us or emailed to bids cit ofmilton a.us . If you have registered with the City of Milton as a vendor via BidNet procurement portal/platform, or are already a member of the Georgia Purchasing Group, you may submit your questions and bid online at www.cityofmiltoncia.us via the BidNet procurement portal 1platform. If you are not a registered vendor/member you may email your questions and bid to bid s4,citvofmiIton cla.us . We encourage you to register with us as a vendor. There is no cost to join, and you will be notified of any potential bid opportunities with the City of Milton as well as other agencies who are part of the Georgia Purchasing Group. - BIDS DUE AUGUST 23, 2018 BY 5:00 PM - QR 18-PWOI 1 HOME OF "HE Ki SI Q!-!rf OF UH. !N G!:C,K'!!A' tT0 l� N+. E57ASLIS] IED M SCOPE OF WORK The undersigned, as bidder, declares and represents that it has examined the site of the work and informed himself/herself fully in regard to all conditions pertaining to the place where the work is to be performed, including those conditions affecting the cost of the work and the delivery, handling and storage of materials and equipment. The bidder has examined and read the Bidding Document and has satisfied himself/herself that the Bidding Document is an adequate and acceptable reflection of the work which is required to be performed and that the bidder is willing and able to perform all of the work necessary. The bidder further certifies that no additional information is required to complete the work encompassed by this bid within the cost and schedule established and agreed upon within this bidding document. The bidder proposes and agrees that if this bid is accepted to contract with the City of Milton to provide all construction labor, materials, equipment, products, transportation, and other facilities and services as necessary and/or required to execute and complete the work in full in accordance with the scope of work provided to the full satisfaction of the City. THE BASE BID IS THE AMOUNT UPON WHICH THE BIDDER WILL BE FORMALLY EVALUATED AND WHICH WILL BE USED TO DETERMINE THE LOWEST RESPONSIBLE BIDDER. The costs for developing and delivering responses to this bid and any subsequent presentations as requested by the City are entirely the responsibility of the bidder. The City is not liable for any expense incurred by the bidder in the preparation of their bid. The City of Milton reserves the right to reject any or all bids, to waive technicalities and informalities, and to make award in the best interest of the City of Milton. The bid may not be withdrawn or modified, except at the request of the City, for a period of sixty (bo) days following receipt of the bids. This project shall be bid as a lump sum contract. QR 18-PWO1 2 JJoh* ti 71 T( 1\'I' 77'rABL[S1 ILD 2006 BID SCHEDULE High Density Mineral Bond (HA5) 14WO 5Y (Dollar Amount in Numbers) (Company Name) (Signature) (Printed Name) Total Bid Price Print Total Bid Price Number of Calendar Days to Complete Project: Fill out "Lump Sum" column and "Total Bid Price" Actual price to the City will be based on actual quantity multiplied by the bid "Unit Price". In compliance with the attached Specification, the undersigned offers and agrees that if this Bid is accepted, by the City Council within One Hundred and Twenty (120) days of the date of Bid opening, that he will furnish any or all of the Items upon which Prices are quoted, at the Price set opposite each item, delivered to the designated points) within the time specified in the Bid Schedule. COMPANY •rr- AUTHORIZED SIGNATUR PRINT 1 TYPE NAME QR 18-PWO1 3( P a g e FioAa� t�f "Hi fi�a+ :•:,lrv! i j : ?i• i 1�='t •. s'=• ,R.m�:�' IIIINII911111III�N MIIIIN I 1-.JTo �Tlr ESTABLISHED 206 PROJECT SPECIFICATIONS PROJECT DESCRIPTION The City of Milton Public Works Department (City) requests for interested parties to submit electronic bids for the FY 1$ Nigh Density Mineral Bond Project. The project segments locations: - Valmont Drive o Stripe to match. - Valmont Lane o Stripe to match. - Elmdale Court o Stripe to match. - Cannonero Drive o Stripe to match. - Cannonero Court o Stripe to match. This project shall follow the City of Milton Specifications called out in this bid. The most current GDOT Specifications and shelf Special Provisions apply to all work performed under this contract. SCOPE This work shall consist of furnishing all labor, material, and equipment necessary to perform all operations for the application of a high density mineral bond to asphalfic concrete surface courses. All work shall be in accordance with the specifications, the applicable drawings, and subject to the terms and conditions of this contract. RR 18-PWO1 4 APPLICATOR EXPERIENCE The high density mineral bond agent shall be .applied by an experienced applicator of such. material. The bidder shall have. a minimum of five (5) years' experience in applying the product proposed for use. Contractor must submit with their bid a list of five (5) projects on which they %a.pplied said surface treatment. Contractor shall indicate the project dates, number of square yards treated in each and the name and phone number of the government official in.charge of each project. A project superintendent knowledgeable and. experienced in application of the high density mineral bond agent must be in control of each day's work. The bidder shall: submit a written experience outline of the project superintendent. PRODUCT STANDARDS AND ALTERNATES The product "HAY'S is for pavement preservation as. manufactured by Holbrook Asphalt. It is the. standard for these specifications and the prices quoted on the Bid Sheet Base Bid shall be for this standard. Should a bidder wish to submit a. bid for alternates to the Standard; said prices shall be entered on the. BID SHEET as the "Alternate Bid" for each !tern. In the event that the..bidder submits no bid. for the Standard, only the "Alternate Bids" should. be completed. Bidders may offer an ALTERNATE for the Standard specified in the Specifications provided the bidder adheres to the following and submits same with his bid. (a) List the proposed alternate on the BID SHEET form giving the product name and price. (b) Furnish complete specifications and descriptive literature for the alternate as well as a one -gallon sample of the material proposed for use. Such descriptive and detailed information shall be complete and at least equal in detail to the agencies requirements for the standard item forwhich the alternate is offered. (c) Submit a current Material Safety Data Sheet for the alternate .materials. The agency will give the alternate consideration. The Contractor may furnish only those alternate items included in his proposal and. approved by the agency prior to award of a contract. (d) Furnish all .required test data and use documentation as hereto. for required. If no ALTERNATE is indicated on the BID SHEET; the Contractor shall furnish the STANDARD (brand) specified in the attached specifications. QR 18-PWO1 5 1 P z e Should the ALTERNATE offered. be found unacceptable by the agency based on the data submitted with the bid and no bid is entered on the BID SHEET for the Standard, then said bid will be considered non-responsive: APPLICATION TEMPERATUREMEATHER LIMITATIONS. The temperature of the. asphalt high.density mineral band, at the time of application shall be as recommended by the manufacturer. The high density mineral bond shall be. applied only when the. existing. surface to be treated is thoroughly dry and when it is not threatening to rain. The high density mineral bond shall not be applied when the. ambient temperature is below 55°F. RESIDENT NOTIFICATION The Contractor shall distribute .by hand, a typed notice to all residences and businesses on the street to be treated. The notice will be delivered no more than 48 ,hours prior to the treatment of the road. The notice will have a local phone. number that residents may call to ask questions. The notice shall be of the door hanger type that secures to th.e. door handle of each dwelling. Unsecured notices will not be allowed. The Contractor shall also place the notice on the windshield of any parked cars on thes#reef. Hand distribution. of this notice will be considered incidental to the contract. APPLICATION OF HIGH DENSITY MINERAL BOND The high density mineral. bond shall be applied by a distributor truck at the temperature recommended by the manufacturer and at the pressure required for the proper distribution. The emulsion shrill be so appiled that uniform distribution is obtained at all points of the areas to be treated. Distribution shall be commenced with a running start to insure full rate of spread over the entire area to be treated.. Areas inadvertently missed shall. receive additional treatment as. may be required by hand sprayer application. Application of high density mineral bond shall be on one-half width of the pavement at a time. When the second half of the surface is treated, the distributor nozzle. nearest the center of the road shall overlap the previous. application by at least one-half the width of the nozzle spray. In any event the centerline construction joint of the pavement shall be.treated in both application. passes of the distributor truck. STREET SWEEPING QR I&PWO1 6 1 P s" } The Contractor shall be responsible for sweeping and cleaning of the streets prior to, and after treatment. Prior to treatment, the street will be cleaned of all standing water, dirt, leaves, foreign materials, etc. This work shall be accomplished by hand brooming, power blowing or other approved methods. If in the opinion of the Engineer the hand cleaning is not sufficient than a self-propelled street sweeper shall be used.. Street sweeping will be included in the price bid per square yard for high density mineral bond. SPECIAL PROVISIONS All work associated with this. contract shall meet the City of Milton and Georgia DOT standard specifications for construction materials, methods and procedures not. specifically listed 'in this solicitation. The following are :special provisions prepared specifically for this contract and may be in conflict with parts of the standard specifications. if conflicts are evident the special provisions shall take precedence over the standard specifications. PROSECUTION AND PROGRESS The City desires to have all work. completed by October 1, 2018. Please indicate on the Bid Sheet your projected response time and calendar days to complete the project. This. information will. be considered when awarding this contract. Construction shall begin no later than ten (10) calendar days following the Notice to. Proceed. The contractor will mobilize with sufficient forces such that all construction identified as part of this contract shall be substantially completed within the. calendar days indicated on the Bid Schedule. Inclement weather days will not count against the available calendar days. Normal workday for this.. project shall be 9:04 a.m. to 4:00 p.m. and the normal workweek shall be. Monday through Friday. The City will consider extended workdays or workweeks upon written request by the Contractor on a case. by case basis. The work will require bidder to provide all labor, administrative forces, equipment, materials. and other incidental items to complete all required work. The City shall perform a Final Inspection upon completion. of all work. The. Contractor will be allowed to participate in the Final inspection. All repairs shall be. completed by the Contractor at his expense prior to issuance of Final Acceptance. Except to the extent limited. by law; 10% retainage will be held. from.the total amount due the Contractor until Final .Acceptance of work is issued by the City. QR 18-PWO1 7 1 =' c c- The Contractor shall provide all materials, labor, and equipment necessary to perform the work.without delay unto completion. PERMITS AND LICENSES The Contractor shall procure all permits and licenses, pay all charges, taxes and fees, and give all notices necessary and incidental to the due and lawful prosecution of the work. QC/QA TESTING OF MATERIALS The Contractor will be responsible for all quality control testing. (sampling, testing, and inspections) of materials incorporated. into the project. All materials and workmanship shall meet appropriate GDOT specifications. Materials quality .control testing types will. meet GDOT specifications at a frequency equal to or exceeding that set by those specifications,: Contractor will be responsible for replacing any work performed with, material from rejected sample lot at no cost to the City. DEVIATION OF QUANTITIES The quantities given areestimates only and will vary from those indicated. Payment will be made based on actual quantities of work completed and accepted. The City reserves the right to add or delete quantities at any time. Contractor will notify the City in writing if additional items are identified or quantities of contract items will exceed plan. At no time will Contractor proceed with. work outside the prescribed scope of services for which additional payment will be requested. without the written authorization of the City. UTILITIES Contractor shall be responsible for coordinating any utility relocation necessary to the completion of the work. TEMPORARY TRAFFIC CONTROL. The Contractor shall, of all. times, conduct work as.to assure the least possible obstruction of traffic. The safety and convenience of the general public and the residents along the roadway and the protection of persons and property shall be provided for by the Contractor as specified in the State of Georgia, Department of Transportation Standard Specifications Sections 104.05, 107.09 and 150. QIP 18-PWOI 8 1 P a ' e Traffic whose origin and destination is within the limits of the project shall. be provided ingress and egress at all times unless otherwise specified by the City. The ingress and egress includes entrances and exits VIA driveways at various properties, and access to the intersecting roads and streets. The Contractor shall maintain sufficient personnel and equipment (including flaggers and traffic control signing) on .#fie project at all times, particularly during inclement weather, to insure that ingress and egress are safely provided when and where needed. Two-way traffic shall be maintained at all times unless otherwise specified or approved by the. City. In the event of an emergency situation, the Contractor shall .provide access to emergency vehicles and/or emergency personnel through or around the construction area. Any pavement damaged by such an occurrence will be repaired by the Contractor at no. additional cost to the City. The Contractor shall furnish, install and maintain all necessary and required barricades, signs and other traffic control devices. in accordance with the latest MUTCD and GDOT specifications,, and take all necessary.precauti.ons for the protection of the workers rind safety of the public. All. existing signs, markers and other traffic control devices removed or damaged during construction operations will be reinstalled or replaced at the Contractor's expense. At no time will Contractor remove regulatory signing which may cause a hazard to the public. The Contractor shall, within 24 hours place temporary pavement markings (paint or removable tape) matching existing pavement markings on milled or patched pavements. All personnel and equipment required for maintaining temporary traffic control, public convenience and safety will not be paid for separately and shall be incidental to other pay items. PROTECTION AND RESTORATION OF PROPERTY AND LANDSCAPE The Contractor shall be responsible for the preservation of all public and private property, crops, fish.. ponds, frees, monuments, highway signs. and markers, fences, grassed and sodded areas, etc. along and adjacent to `the highwdy, road or street, and shall use every precaution necessary to prevent damage or injury thereto, unless the. removal, alteration, or destruction of such property is provided for under the contract. No stone or asphalt chunks shall be left in the right-of-way and topsoil shall he placed in all disturbed areas before grassing.. Contractor is responsible for ensuring that all permanent grassing shall match the existing grassing. When or where any direct or indirect damage or injury is done to public or private property by or on account of any act.. omission, neglect or misconduct in the execution. of the work, or in consequence of the non -execution thereof by tree Contractor, he shall restore, at his/her own expense; such property to a condition similar or equal to that existing. before such damage. or injury was done, by repairing, rebuilding or otherwise restoring as may be 4R 18-PWQ1 9 1 `' 1.3 directed, or he/she shall make good such. damage or injury in an acceptable manner. The Contractor shall correct all disturbed areas before retainage. will be released. CLEANlLii' All restoration and clean-up work shall be performed daily. Operations shall be suspended if the Contractor fails to accomplish restoration and clean=up within an acceptable period of time. Asphaltand. other debris shall be removed from gutters, sidewalks, yards, driveways, etc. Failure to perform clean-up activ.ities may result in suspension of the work. BONDS In accordance with C.C.G.A. 32-4-119, where%the specifications provided herein requires the construction, reconstruction or maintenance of a public road and the bid provided is in an amount of $5,000 or more,:the Contractor shall provide bonds. The City may require a Maintenance Bond in the amount of 113 of the.not to exceed. contract amount. QR IS-PWOI 11 ON 3.2.91.1 13,fiN $i.O1) t-'g)u fNsl' tsl.. _x'110,4� : _ \Fi ?ciali iso r1 ;r#a ,ttsd'-Vfiair hiodti s iurr . 51IN 11S ski -0i 0'C(xs.rs iml .[0 lemma sea i aLzat 1'?.YAuzl� tixti'3�C�:. 1.2 R-FTEREACTS .. R 5D; _St iandjvd Recti iY:TmB n.Z: J P3":icucd N.435& ttv High%viv C"iaSi;SZ','>Xm-m. a3 4� 8! ;�r;,ce:dore- ie r ri;a1: Dal=;. 7 f:st to v. i siz1bi itt c4 .ilRri:: aLr Lri.iim C. AS IV sixti+6n:ia iI. t: 9. 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Fbid! :a .ttiiriitx I'm o.f mo ctp3ltum lba, t'epre'wni .thc CON 1 IW—Mk -;'Ih pl�oa c atamb " Vhkl 1l ;aa€ be machcd a( atlg• bilis; during 111c ivt,'J4ct, t3:. ,ant of ViAcnl:aI Vehis Ws tov,,ww.xv and s.=.iowq wet ion iosuC e -af i�ta4 no .F- should wos'1:1:3tsii:ti'ilr.4.:13: day, Scnd 3 rii;t5' nl jtl'3;C',ic* c the r6d :of the iiig%, .A, .General: ?.. ie rine;-s:eptnls'�isii„ ils:xt�r[41 �<a.� 1si�:rl is°�ii;il[6�..aitci rstr riC� ��=rtfiv rTiati>r�$ in a}��i�it:rl. �}��f}' �t'is:�' .'diVst ge". ag iii":kl i{r:S( 01,Awl, 3:C'uail ilii.: ix) p ng, tive3w j�if � a` pa -I 3LS i5[5wI?'atic il. Section 012 9 ?� f,3p011.ti�,,'� fl"ifNCP43 in' 0rd€i{;L: Veii:S7ICM L:' F+iico121. ir-iflica1,8"aLs wn iwl,i 640 le a:"'t;,:PiliIDix. t cTirrK: ht a� i e:, rtr ta. s ..t3 t irk : °dCzIiti z<s. t:114. Fx for a cptanc iiI-rq;ire"c35.0 Ij 5e.tLl.ii i Y5 .1.0. are, I . Sr: F J ;1aPhall:A"eptaucc is 110t'+:iflwd sal t v.a °a:t:ii i3.. R'wr to ISL': 1i n .z„ 1:10-3 'Ind t?w marouial .r�.e�'s3�t`�.337xitr� 311 mit{ro :iiL'i�fis9} }e;#'yii:3:i.jii.7Tla;i:. �.. ��>:�rs:witiw S tcrr:e> i's,a•ity 7t3rPii1?#.1ig� f5t :13:wrCY'oti4; �S87iSif:i'. Mixmi—z' £€eadv 10 fra.,"tail- 1,01 <iae: il; one da,, production v ith ;01000 gad foaNsub-43ts-. C'-.Ilect s-mupIAN r'air3do'u.a9y zind U t .!Or dmi'ty. AS7F" ,! D-29' QR 18-PWO1. 12 1 .P a �', r- ( Pta�r�rrt€en; i. Lot sizr is I lane milt. Sub -tot km is 0 l lane utile. Ms 1ppzmrancc- a. Axa rttnoll'onto i;oniretc curbs and sluwldcm- t., Oxy strc'akmg; 'lel light spots. J \.� dc-ba,inding disc w road ontarr,nartts. i]. Prue Adjustment '1ia€ appc:€rtaa€c teem he ac "Ptcd l -a .� lrcrccni price Ieduction is applied agdinst tile Lot ictr eawh LOO diticin not anet 'Maxirntttn price rcdoc:cttm fir the 1.tit is � perzent. I'NGINL f R trtar m. Yi%,C pf,we ad "St tile tit is (-( A I RA( F OR correo .3i IIcienc ics at na add itiA5nal cast It? OWNI,k- 1.9 'WARRAVOW k The *L. 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Y`•..�I' wi I,iif3's" :i.'i3":1' :jP.+6i8t:i:ib+i:. a '�Y[ if iii.« tbT1isiYci S_?%.'e:C; ;3t.lile IiuBe Iiia-- )~fit? zags% ;Appdi�;sstion rate or aroiftxi riii,;ICY, i� ac?: r Ps. is;a33a ,ppdi o;Iscait.s.ex�;?3L to Iiss ect� a ,�i'tlsx: jj: -:+r je1it.- �7ia itxlS t:a s� asp �4 fe;_a I. #�aE q, alla ir,bilc si r and Vs <$II eiih& all plnn.. 'k- iz.wc I1:} s[reaa tis.citis4 ci ,y gs:ssxgc: =arid. €i 1t3zprUpa ..p ay baa €z67"h:. . :Cav c no W IU. -N, have vq)ois o r -Ztn ' V, i-,�pu.st an c z n 'ittrlhoa ; s, al%i tna.*:ss . 3.lIira and gsstzs:r Dery i c v:Itx €siZ�2cb and n.ef f", D R;nit i:' T.;-isvaii —c 4ab, dut Wemr Ctivi;3 d fAcr.. a 3f,%willd .I ii vl ajL Ai , 61 .fmi' mk ,i lane dell Y4ikwon aficr .:_ W, $Mth";2 01J.rf0d1A,:i I no ti,Urld4cc lira e:-'ufcd (iilPsIient= 8 hours 1, F. as }z ;Ippis .pe tn.tm m �www ni,:rkss;w I ?amss pla-,crr em ag.ea, ar'ssast its &V 5 aItd is 4` ` aY £yrs:.: With A, l estis9„; If Yts[s.iA.S '),l i:�r�;=��:�. s$sr:o� n€.7rxricaRntjsiirtcti&, iF ftsEx�� iP;a produ t and hal" ispcmmiuws usatii asc�c zsFsi€sTW) arr&c;, and i L SE i apt: aa5 hs: io tix)mpdizsis; �, �f��saza� tis, tomi.at'Mt^;iamts o Ig awr€<fl istSCAIMI.:wj r rzlt meets Idrc. ppli.! i@iors szss�. B, .T rt%a ,, . =Artie Maar elu ii:a.;:sal iroln 'fafi ,; umfl. it has zorcd, 't.. Ri:rr aN C. �".pa( L:t: ; €j mar 00 In :urb UnA. ,, ane I-S.iidoajj�, s aar�! rotas anLfj ii.ida po.sri a; z,: --k ud �ii;i:aga=. asst. to 13. I�=wait€��'�° �iaa3;ib� trs:�[rtest3� tn;:tz•:sai Ii.�;ts �tr��i.� i�i r�ures L- ;f k xiYNa;[le3ti tlil L"?i Ri.7';:f]b';it.Prsw Mie.gpt€ici.[ipwse;l ran cc D.- klc.mi . tl�i str-aak.,q tl"Avti, �i'it.i'L ay4iiiv. i:li� L"Ylii�L� #.5i.ougit d}T i6rc)ga fIt'fUr w-cniii.'1 to 0-: ' 14 Bair wl sarcTrai o amai pc E:i:'S.:�c'el tai' tia9Ii'mruction; QR 18-PWD1 16 1 P _; g, e- SCHEDULE OF EVENTS FOR REFERENCE ONLY - DO NOT SUBMIT WITH BID RESPONSE Event: Release of Informal Bid Deadline for Written Questions Date: August 9, 2018 August 15, 2018 @ 5:00 PM *Submit online via BidNet procurement portal/platform at www,cityofmiltongo.us or email to: bids@cityofmiltonga.us City of Milton Addendum (on or about) August 17, 2018 (Official answers to questions and potential changes to ITB. Addendum will be posted at the some website as the ITB) Bids must be received by August 23, 2018 @ 5:OOPM Bids may be submitted online via BidNet procurement portal/platform at www.cifyofmiItongo.us or emailed to: bids@cityofmiltong a. us Contract Award (On/about) Notice to Proceed issued (On/about) September 10, 2018 September 11, 2018 QR 18-PWo1 17 1 .; INSURANCE REQUIREMENTS Within ten (10) days of Notice of Award, and at all times that fhis Contract is. in .force, the Contractor shall obtain; maintain and furnish the City Certificates of Insurance from licensed companies doing .business in the State of Georgia with an A.M. Best. Rating A-6 or higher and acceptable to the City. Within ten 0 0) days of Notice. of Award; and at all times that. this Contract is in force, the Contractor shall obtain, maintain. and furnish the City Certificates of Insurance from licensed companies doing. business in the State of Georgia with an A,M. Best Rating A-6 or higher and: acceptable to the City.] nsura nce requirements are provided below and included in the CONTRACT AGREEMENT (Section 7.K): (1) Re uirements: The Contractor shall have and maintain in full forceand effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which. may arise from or in connection with. the performance of the Work by the Contractor, its agents, representatives, employees or subcontractors. All policies shall be subject to approval by the City Attorney as to. form and content. These requirements are subject to amendment or Waiver if so approved in writing by the City. (2) Minimum Limits of Insurance: Contractor shall maintain the following insurance policies wifh.limits no less than.: (a) Comprehensive General Liability of $1,000,000 (one. million dollars) limit per single occurrence, $2,000,000 (two million dollars) umbrella: including coverage for bodily and personal injury,. sickness, disease or death, injury to or destruction. of property, including loss of use resulting therefrom, vandalism, property loss and theft. (b) Comprehensive Automobile Liability (owned, non -owned, hired) of $1,000,000 (one million dollars). combined single limit per occurrence for bodily and personal injury, sickness. disease or death, injury to or destruction of property, inciu.ding loss of use resulting therefrom: (c) Workers' Compensation limits as required by the State. of Georgia and Employers Liability limits of $1;000,000 (one million dollars) per accident. (3) Deductibles and Self-insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by the;City in writing. (4) Other Insurance Provisions: The policy is to contain`,. or be endorsed to contain, the following provisions: (a) General Liability and Automobile Liability Coverage. (i) The: City and City Parties are to be covered as insureds. The. QR 18-Pwa1 18 1 , ;a 3,T coverage shall contain no special limitations on the scope of protection afforded `to the City or City Parties. (ii). The Contractor's insurance coverage shall be primary noncontribufing insurance as respects to. any other insurance or. self - insurance available to the City or City Parties. Any: insurance or self- insurance maintained by the Cityor.City Parties.shall. be in excess.of the Contractor's insurance and. shall not contribute with. it. (iii) Any failure to comply with reporting provisions. of the policies shall not affect coverage provided to the City or City Parties. (iv) Coverage shall state. that the Contractor's insurance shall. apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the ins.urer's liability. (v} Coverage shall be provided on a "pay on behalf" basis, with defense casts payable in addition to policy limits. There shall be no cross liability exclusion,. (vi) The:insurer agrees to waive. all rights of subrogation against fhe :City and City Parties for losses arising from Work performed by the Contractor for the City for General Liability coverage only. (b) Workers' Compensation Coverage: The insurer providing Workers' Compensation Coverage will agree to waive all rights of subrogation. against. the City and. City Parties for losses arising from Work performed by the Canfractor for the. City. (c) All Coverages: (i) Each. insurance policy required by this clause shall be endorsed to state that coverage shall. not be suspended., voided.. cancelled. reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. (ii} Policies shall have concurrent starting and ending .dates. (5) Acceptability of Insurers; Insurance is.to be placed with insurers. authorized to do business in the.State of Georgia and with an A.M. Bests' rating of no less than .A:VI. (6) Verification of Coverage' Contractor shall furnish the City with certificates of insurance and endorsements to the policies evidencing coverage required by this clause prior to the. start of Work. The certificate of insurance and endorsements shall be on a. form utilized by Contractor's insurer in its. normal course of business and shall be received and approved by the City within ten (.10) days of the Notice of Award. The City reserves the right to require complete: certified copies. QR 18-PW01 19 i ; ? g c of all required insurance policies, at .any Time. The Contractor shall provide proof that any expiring coverage hds. been renewed or replaced at least two (2) weeks prior to the expiration of the coverage. (7) Subcontractors: Contractor shall include. all subcontractors as insureds. under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage. for subcontractors shall be subject to. all of the requirements stated. in this Agreement; including but not limited .to naming the Parties as additional insureds. (8) Claims-Mdde Policies: Contractor shall extend any claims -made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is. later. (g City as Additional Insured and Loss Payee: The City.shall be named as an additional Ensured and loss payee on :all policies required by this Agreement, except the City need not be named as an additional insured:. and loss. payee on any Workers' Compensation policy. .QR 18-PWOI 20 1 z. k A I I N IP ESTABLISHED (BIDDER MUST COMPLETE AND RETURN WITH BID SUBMITTAL] STATE OF GEORGIA CITY OF MILTON CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91 (b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: eVerify Number Date of Authorization Name of Contractor Huh Density Mineral Bond Proiect {HA5j, Name of Project City of Milton, Georgia Name of Public Employer 1 hereby declare under penalty of perjury that the foregoing is true and correct. Executed on , 201 in (city). (state). Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF 201 NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: QR 18-PWO1 211 Wage NA I LT(2 it ISM" SHED [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] BID FORM and ADDENDA ACKNOWLEDGEMENT TO: PURCHASING OFFICE CITY OF MILTON MILTON, GEORGIA 30004 Ladies and Gentlemen: In compliance with your Bid, the undersigned, hereinafter termed the Bidder, proposes to enter into a Contract with the City of Milton, Georgia, to provide the necessary machinery, tools, apparatus, other means of construction, and all materials and labor specified in the Contract Documents or as necessary to complete the Work in the manner therein specified within the time specified, as therein set forth, for: QR 18-PWO1 High Density Mineral Bond Project (HAS) The Bidder has carefully examined and fully understands the Contract, Specifications, and other documents hereto attached, has made a personal examination of the Site of the proposed Work, has satisfied himself as to the actual conditions and requirements of the Work, and hereby proposes and agrees that if his bid is accepted, he will contract with the City of Milton in full conformance with the Contract Documents. It is the intent of this Bid to include all items of construction and all Work called for in the Specifications, or otherwise a part of the Contract Documents. In accordance with the foregoing, the undersigned proposes to furnish and construct the items listed in the attached Bid schedule for the unit prices stated. The Bidder agrees that the cost of any work performed, materials furnished, services provided or expenses incurred, which are not specifically delineated in the Contract Documents but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid for the various items scheduled. The Bidder further proposes and agrees hereby to promptly commence the Work with adequate forces and equipment within ten (10) calendar days from receipt of Notice RR 18-PWO1 221 Page M.1 I�T- ON* £ STAB LlSHEL] di74f(, to Proceed and to complete all Work within thirty (30) calendar days from the Notice to Proceed. If weather affects the required completion schedule. The City and selected Bidder will negotiate a new completion date. Attached hereto is an executed Bid. Bond in the amount of Dollars ($ (Five Percent of Amount Bid). If this bid shall be accepted by the City of Milton and the undersigned shall fail to execute a satisfactory contract in the form of said proposed Contract, and give satisfactory Performance and Payment Bonds, or furnish satisfactory proof of carriage of the insurance required within ten days from the date of Notice of Award of the Contract, then the City of Milton may, at its option, determine that the undersigned abandoned the Contract and there upon this bid shall be null and void, and the sum stipulated in the attached Bid Bond shall be forfeited to the City of Milton as liquidated damages. Bidder acknowledges receipt of the following addenda: Addendum No. Date viewed Bidder further declares that the full name and resident address of Bidder's Principal is as follows: Signed, sealed, and dated this day of 20. Bidder Mailing Address: Bidder Signature : Print Name: Title: Company Name (Seal) QR 18-PWO1 23 1 �sr��1s}tLn arm [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] QUALIFICATIONS SIGNATURE AND CERTIFICATION I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that 1 am authorized to sign this proposal for the proposer. l further certify that the provisions of the Official Code of Georgia Annotated, including but not limited to Title 32, Chapter 4, Article 4, Part 2 and Sections 45-10-20 et seq. have not been violated and will not be violated in any respect. Authorized Signature Date Print/Type Name Print/Type Company Name Here CORPORATE CERTIFICATE I, , certify that I am the Secretary of the Corporation named as Contractor in the foregoing bid; that who signed said bid in behalf of the Contractor, was then (title) of said Corporation; that said bid was duly signed for and in behalf of said Corporation by authority of its Board of Directors, and is within the scope of its corporate powers; that said Corporation is organized under the laws of the State of This day of 20 (Seal) (Signature) QR 18-PWO1 241 EST,1BLiSHM M [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] LIST OF SUBCONTRACTORS 1 do , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors: Company Name: QR 18-PW01 2.5 M It'T .N.It . i5TABLISIiED 2£D6 [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] DISCLOSURE FORM This form is for disclosure of campaign contributions and family member relations with City of Milton officials/employees. Please complete this form and return as part of your bid package when itis submitted. Name of Bidder Name and the official position of the Milton Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.) List the dollar amountivolue and description of each campaign contribution made over the past two (2) years by the Applicant/Opponent to the named Milton Official. Amount/Value Description Please list any family member that is currently (or has been employed within the last 9 months) by the City of Milton and your relation: QR 18-PWO1 26 1 aF' MItTON r.]Si\BIIlshit..3 sx� ACKNOWLEDGEMENT RECEIPT OF ADDENDUM #1 QR 18-PWO1 Upon receipt of documents, please email, fax or mail this page to: City of Milton Attn: Honor Motes, Purchasing Office 2006 Heritage Walk Milton, GA 30004 Phone: 678-242-2500 Fax: 678-242-2499 Email: honor. motes@ci# ofmilton a.us I hereby acknowledge receipt of documents pertaining to the above referenced Quote Request. COMPANY NAME: CONTACT PERSON: ADDRESS: CITY: STATE: PHONE: EMAIL ADDRESS: Signature ADDENDUM #1 FAX: ZIP: Date i °cage QR 1 8 - P W 0 1 - Add C;r)d-jM tf'€ ADDENDUM #1 QR 18-PWO1 Response to Questions ] . Are the turn lanes on Taylor Road and Dinsmore Road Included in this contract? -No 2. Will the City of Milton allow the contractor to close roads from 7.30 am to 6:30 pm or is the contractor going to be held to the 9:00 am to 4.00 pm closures? - the City will work with the contractor on working times. We do want the residents to be able to leave for work and school without any hassles. The contractor would also need to give the residents a staging area for vehicles, and be able to get the residents to and from vehicles as needed. "EXHIBIT Bay . *t ESTABLISHED 20(K( QR 1 S-PWOI HIGH DENSITY MINERAL BOND PROJECT (HA5) Questions must be submitted by 5:00 f M on Wednesday, August 15, 2018. Any needed addendum to this bid will be released on or about Friday, August 17, 2018. Questions and bid submittal are to be made by electronically via Milton's BidNet procurement portal/platform at www, cit ofmiItonga.us or emailed to bids @cityofmiltonga.us . If you have registered with the City of Milton as a vendor via BidNet procurement portal/platform, or are already a member of the Georgia Purchasing Group, you may submit your questions and bid online at www.cityofo2gt ga via the BidNet procurement portal/platform. If you are not ❑ registered vendor/member you may email your questions and bid to bidsCalcityofmiitong a.us . We encourage you to register with us as a vendor. There is no cost to join, and you will be notified of any potential bid opportunities with the City of Milton as well as other agencies who are part of the Georgia Purchasing Group. - BIDS DUE AUGUST 23, 2018 BY 5:00 PM - QR 18-PWO1 1 I P a g e "ONEOV SCOPE OF WORK The undersigned, as bidder, declares and represents that it has examined the site of the work and informed himself/herself fully in regard to all conditions pertaining to the place where the worm is to be performed, inc€uding those conditions affecting the cost of the work and the delivery, handling and storage of materials and equipment. The bidder has examined and read the Bidding Document and has satisfied himself/herself that the Bidding Document is an adequate and acceptable reflection of the work which is required to be performed and that the bidder is willing and able to perform ail of the work necessary. The bidder further certifies that no additional information is required to complete the work encompassed by this bid within the cost and schedule established and agreed upon within this bidding document. The bidder proposes and agrees that if this bid is accepted to contract with the City of Milton to provide all construction labor, materials, equipment, products, transportation, and other facilities and services as necessary and/or required to execute and complete the work in full in accordance with the scope of work provided to the full satisfaction of the City. THE. BASE BID IS THE AMOUNT UPON WHICH THE BIDDER WILL BE FORMALLY EVALUATED AND WHICH WILL BE USED TO DETERMINE THE LOWEST RESPONSIBLE BIDDER. The costs for developing and delivering responses to this bid and any subsequent presentations as requested by the City are entirely the responsibility of the bidder. The City is not liable for any expense incurred by the bidder in the preparation of their bid. The City of Milton reserves the right to reject any or all bids, to waive technicalities and informalities, and to make award in the best interest of the City of Milton. The bid may not be withdrawn or modified, except at the request of the City, for a period of sixty (60) days following receipt of the bids. This project shall be bid as a lump sura contract. RR 18-PWOI 2 1 P a g e EyT,gBE[5! tCL3 i�fir BID SCHEDULE Total Bid Price Print Total Bid Price Number of Calendar Days to Complete Project: ,/0 Fill out "Lump Sum" column and "Total Bid Price" Actual price to the City will be based on actual quantity multiplied by the bid "Unit Price". in compliance with the attached Specification, the undersigned offers and agrees that if this Bid is accepted, by the City Council within One Hundred and Twenty (] 2Q} days of the date of Bid opening, that he will furnish any or all of the Items upon which Prices are quoted. at the Price set opposite each item, delivered to the designated point(s) within the time specified in the Bid Schedule. COMPANY Blount Construction Corn an jnc ADDRESS 173o Sands Place Marietta, GA AUTHORIZED SIGNATUR PRINT 1 TYPE NAME Keith St phens TITLE Vice President QR IS-PWQI 3 1 P a g e p0m'-- OF [STARIISIIF02M5 PROJECT SPECIFICATIONS PROJECT DESCRIPTION The City of Milton Public Works Department (City) requests for interested parties to submit electronic bids for the FY 18 High Density Mineral Bond Project. The project segments locations: . Volmont Drive o C.tripe to match. - Valmort Lane o Stripe to match. - Elmdale Court c Stripe to match. - Cannonero Drive o Stripe to match. - Cannonero Court o Stripe to match. This project shall follow the City of Milton Specifications called out in this bid. The most current GDOT Specifications and shelf Special Provisions apply to all work performed under this contract. SCOPE This work shall consist of furnishing all labor, material, and equipment necessary to perform all operations for the application of a high density mineral bond to asphaltic concrete surface courses. All work shall be in accordance with the specifications, the applicable drawings, and subject to the terms and conditions of this contract. QR 18-PWO1 4! P a g o APPUCATOR EXPERIENCE The high density mineral bond agent shall be applied by an experienced applicator of such material. The bidder shall have a minimum of five (5) years' experience in applying. the product proposed for use. Contractor must submit with their bid a list of five (5) projects on. which they applied said surface treatment. Contractor shall indicate `the project dates, number of square yards treated in each and the name and. phone number of the. government official in charge of each project. A project superintendent knowledgeable and experienced in application of the high density mineral bond agent must be in control of each day's work. The bidder shall submit a written experience outline of the project superintendent. PRODUCT STANDARDS AND ALTERNATES The product "HA5V is for pavement preservation as manufactured by Holbrook Asphalt. It is the standard for these specifications and the prices quoted on the Bid Sheet Base Bid shall be for this standard. Should a bidder wish to submit a bid for alternates to the :Standard, said prices shall be enfered on the 81D SHEET as the "Alternate Bid" for each item. In the.event that the. bidder submits no bid for the Standard,. only the: "Alternate.Bids" should be completed. Bidders may offer an ALTERNATEfor the Standard specified in the Specifications provided the bidder adheres tc the following and submits same with his bid. (a) List the proposed alternate on the BID SHEET form giving the product name and. price. (b) Furnish complete specifications and descriptive literature for the alternate as well as a one -gallon sample of the material proposed. for use. Such. descriptive and detailed information shall. be complete and at least equal in detail to the agencies requirements for the standard. item for which the altemate is offered.. (c) Submit a current Material Safety Data Sheet for the alternate materials.. The agency will give the alternate consideration. The Contractor may furnish only :those alternate items included in his proposal and. approved. by the agency prior to award of a contract. (d) Furnish. oil required test data and use documentation as hereto for required. If no ALTERNATE is indicated on the 81D SHEET, the Contractor shall furnish the STANDARD (brand) specified in the attached specifications. QR 18-PWOI 5 1 P10.9 E Should the ALTERNATE offered be found unacceptable by the agency based on the data submitted with the bid and no bid is entered on the B1D SHEET for the Standard, then. said bid. will be considered non-responsive. APPLICATION TE PERATUREMEATHERAIMITATIONS The temperature of the asphalt high density mineral bond,.. at the time of application. shall be as recommended by the manufacturer. The high density mineral bond shall be applied only when the existing surface to be treated is thoroughly dry and when it is not threatening to rain. The high density mineral bond shall not be applied when the ambient temperature is below 55°F. RESIDENT NOTIFI ATION The Contractor shall distribute by hand, a typed notice to. all residences and..businesses on. the street to be treated. The notice will be delivered no more than 48 hours prior to the treatment of the road. The notice will have a local. phone number that residents may call to. ask questions. The notice..shall be of the door hanger type that secures to the door handle of each dwelling. Unsecured notices will not be allowed. The Contractor shall also place the notice on the windshield of any parked cars on the sheet. Hand. distribution of this notice will be considered incidental to the contract.. PLICATION QF HIGH DENSI L BOND The high density mineral bond. shall be applied by a distributor truck at the temperature recommended by the manufacturer and at the pressure required for the proper distribution. The emulsion.shall be so applied that uniform distribution is obtained at all points of the areas to be treated, Distribution shall be commenced with a running start to Insure full rate of :spread over the entire area to be treated. Areas inadvertently missed.shall. receive additional treatment as may be required by hand sprayer application. Application of high density mineral bond shall be on one-half width of the pavement at a time. When the second half of the surface is treated, the distributor nozzle nearest the center of the road shall overlap the previous:application by at least one-half the width of the nozzle spray. In any event the centerline construction. joint of the pavement shall be treated in .both .application passes of the distributor truck. .STREET SWEEPING._ QR 18=P.WO1 6.j.Fage. The Contractor shall be responsible for sweeping and cleaning of the streets prior to, and aftertreatment. Prior to treatment, the street will be cleaned of all standing water, dirt, leaves, foreign materials; etc.. This work shall be accomplished by hand broom.ing, power blowing or other approved methods. If in the opinion of the Engineer the hand cleaning is not sufficient. than ❑ self-propelled street sweeper shall be used. Street sweeping will be included in the price bid per square yard for high density mineral bond. SPECIAL PROVISIONS All work associated with this contract shall meet the City of Milton and Georgia DCT standard. specifications for construction materials, methods and procedures not specifically listed in this solicitation. The following arE special provisions prepared specifically for this contract and. may be in conflict with part! of the: standard specifications. If conflicts are evident the special provisions. shall take precedence over:the standard specifications. PROSECUTION AN2 PROGRESS The City desires to have all work completed by October 1, 2018. Please indicate on the Bid Sheet your projected response. time and :calendar days to .complete the project. This information will be considered when awarding this contract: Construction shall begin no later than ten (10) calendar days following the Notice to Proceed. The Contractor will mobilize: with sufficient forces such that all construction identified as part of this cori.tract. shall be substantially completed within the calendar days indicated on the .Bid Schedule. Inclement weather days will not count against the available calendar days. Normal workday for this project shall be 9.00 a.m. to 4:00 p.m. and the normal workweek shall be Noonday through Friday. The City will consider extended workdays 'or workweeks upon written request by the Contractor on a case by case basis.. The work will require bidder to provide all labor, administrative forces; equipment, materials and other incidental items to complete all required work. The City shall perform a Final Inspection upon completion of all work. The Contractor will be allowed. to participate in the Final .Inspection. All repairs shall be completed by the Contractor at. his expense prior to issuance of FinalAcceptance. Except to the extent limited by law; 10% retainage. will be held from the total amount due the Contractor until Final Acceptance of work is issued by the City. 4R 18-PWO! '119 a g.e. The Contractor shall provide all materials, labor,. and equipment necessary to perforin the work without delay unto completion. PERMITS AND LICENSES. The Contractor shall procure all permitsacid licenses, pay all charges, taxes and fees, and give all notices necessary and incidental to the due and lawful prosecution of the work. QQLQA TESTING Of MATERIALS. The Contractor will be responsible for all quality control testing ¢sampling, testing,. and inspections) of. materials incorporated into the project.. All materials and workmanship shall .meet appropriate GDCT specifications. Materials quality .control testing types will meet GDCT specifications at a frequency equal to or exceeding that set by those specifications.. Contractor will be responsible for replacing any work performed with material from rejected. sample .lot at no. cost to the City. DEVIATION OF QUANMI S The quantities given are estimates. only and will vary from those. indicated.. Payment will be made based on actual quantities of work completed and accepted. The City reserves the right to add or delete quantities at any time. Contractor will notify the City in writing if additional. items are identified or quantities of contract items will exceed plan. At no time will Contractor proceed with work outside the prescribed scope of services for which additional payment will be requested without the written authorization of the City. TiLll IT1I:S Contractor shall be responsible for coordinating any utility relocation necessary to the completion of the work.. TEMPORARY TRAFFIC CONTRaL The Contractor shall, at' all times, conduct work as to assure the least possible obstruction of traffic.. The safety and convenience of the general public and. the. residents along the roadway and the protection of persons:ond property shall be provided for by the. Contractor as specified. in the State of Georgia. Department of Transportation Standard Specifications Sections 104.05, 107.09 and 150. 4R 18-PWO1 81 Page Traffic whose.odgin and destination is,within the limits of the.. project shall be provided ingress and egress. at all times unless otherwisei specified..by the City. The ingress and egress includes entrances and exits VIA. driveways at various properties, and access to the intersecting roads and streets. The Contractor shall maintain sufficient personnel and equipment (including flaggers and traffic control signing) on the .project at all times, particularly during inclement weather, to insure that ingress and egress are safely provided when and where needed. Two-way traffic shall be maintained. at. all times unless.otherwise specified or approved by the City. In the event of an emergency situation, the Contractor shall provide access to emergency vehicles and/or emergency personnel through or around the construction area. Any pavement damaged by such an occurrence will be. repaired by the Contractor at no additional cost to the City. The Contractor shall furnish; install and maintain all necessary and required barricades, signs and other traffic control devices in accordance with the latest MQTCD and GDOT specifications; and take all necessary,precautions for the protection of the workers and safety of the public. All .existing. signs: markers and other traffic control devices removed or damaged during construction operations will be reinstalled or replaced at the Contractor's expense. At .no time will Contractor remove regulatory signing which may cause a hazard to the public.. The Contractor shall, within 24 lours place temporary pavement markings. (paint or removable tape) 'snatching existing pavement markings on milled. or patched. pavements. All personnel and equipment required for maintaining temporary traffic control., public convenience. and safety will. not be paid. for separately and shall be incidental to: other pay items: P QTECTION AND RESTORATION OF PROPS TVA D LANDS A►PE The. Contractor :shall be responsible for the preservation of all public. and private property, crops, fish ponds, trees, monuments, highway signs and markers, fences; grassed and sodded areas, etc. along and adjacent to the highway - road or street, and: shall use every precaution necessary to prevent. damage or injury thereto, unless. the removal, alteration, or destruction of such property i:, provided for under the contract. No stone or asphalt chunks shall be left in the right-of-way and. topsoil. shall be placed in all. disturbed areas before grassing. Contractor is responsible for ensuring that all permanent grassing shall match the existing grassing. When or where any direct or indirect damage or injury is done to public or private property by or on account of any act, omission, neglect or misconduct in. the execution of the work, or in consequence of the non -execution thereof by. the Contractor; he shall restore, .at his/her own expense, such property to a condition similar or equal to that existing before such damage or injury was done, by repairing, rebuilding or otherwise restoring as may be QR 18-PWO1 9 l P a g e directed, or he/she shall make. good such damage: or injury in an acceptable manner. The Contractor shall correct all disturbed areas before retainage will be released. CLEANUP All restoration. and clean-up work shall. be performed daily. Operations snail be suspended if the Contractor fails to accomplish restoration.and clean-up within an acceptable -period of time. Asphalt and other debris shall be removed from gutters, sidewalks; yards, driveways, etc. Failure to perform clean-up activities may result in suspension of the work.. BONDS In accordance with Q.C.G.A. 32-4-119, where the specifications provided herein requires the construe#ion, reconstruction or maintenance of a. public road and the bid provided is in an amount of $5,000 or more, the Contractor shall provide bonds. The City may require a Maintenance. Bond in the: amount of 1/3 of the not to exceed contract amount. QR 18-PWOI 1.0. 1 P a g e SF,CTIO 2 tit 13,681.61,t;DED FOR INSTm;l..�' wi . NIGH DENSITY MINE", BOND 1.1. SECTION 71SCLUI)ES A.. Mirterai ayand a.phAII hinder. sivay spread.as a Itigh: tdens ity: minrraf bund sea] coat :ovcr a rdadwaY sari ace. A.. AA%l 17.0 Standards R 4.. titandard Recnnnmcnded Prrcuce for Acceptance.SampIing:Plans -for Fiighw* C7nnstrurtion. 13. ANSI Standards £374.8: Procedure fur BaII dill N. t lbr Fri Airi lit} of Abrasive Grain. [` AS I'7t Standards ASTM C 114 Standard 1'rsr Methods ftir AnaIysis gii't•draulic C"emenr,. �S'I'tit (; I I1.4undard Tesr."Ovdiod tar Materials Finer •Phan U.U75mm .(1o. 22) Sieve in ilifteral ;�gtrrguto3 iiv �4'�;hin�. ASTM r I2R :44andard `rpt Method fbr I)cns I ty, Relative tensity tSpecib: Gravity: t, and Ahsorpt ion gal F itti: Aggregatu. A`5'r%1 C 116; Standard Mcibod frr Sievc.Analy^sis of Fine and i'n3m- Aggregates.. :fS'ENi .0 170; SOnidard Tc-wMctlik)d fiar Compressive Strength of Alrmctssion Stvge.. :1SIAI C 604- Standard Te;s.Mezhud far True Specific Gravity of Refractory itlaterials by Gas C ,smp.160rt pycrionicter, A%T%l C I _i 26 Standarif "fest Meth 6d for: 1tih6op indentation i-Eardawss of Advanced .Ceramics, ASFM t3 217; Stundard "Cosi :Method (or Cone Penetra.6cm 4if Lubricating Grease ASTM D-721: Standard Test limhod for Oil .Content of petroleum; Waxes. S-Fi3 i644. S1widerd:Test Ntrthud foie NCV ntiVn3at.Lle Content iSol ids by wcight). AS''Vi 17.' 170: Standard.Test Method fur Kinematic Vikosity of Asphaks 18iturticNis), ASTM D "-172: Standard'rest -tifethods.lnr cluamitativc Extractiatt of Bititrnen From fiituthinous. Pxvitrg TOi rttsrer" A5i''Vt Try 2146: Stand&rd fest Ltcttrad Aur Fifteaity3;is-ai i'roperties <rf ��rr-?r eLvtanian maieriais i+y Rotationai ti3n okejetd typo) L'Is omctcr- ASTM 1'.] 2216: Standard.'E'est Methods l=eer lalxwatury @etermination .nf Wwcr i Moisture) Cuntent pf .tiiA and Ragk hy tl iSS. A4'r'tii D. 4 86: StatadaM Test Llethod thr determining, wear resistonee inzy, les- AST%4 D 2697:. Sttindard''cst. Ntcthod for 1 o.luntc Nonvoiatile'4.iattcr in Ocar ar. Pipvnted Coatings. AS I ti! D ;.939: Standard Tcsl Nlcthod. fur Fm.0Is! Rc d 0itutmeus.used as prollmlin C(aatinL AST%4 D.- +4NO..Standr td Practice fcir 1.7ctertnining Viil-ad1c; C)rga is Conipound.Cpntint nt'Psintsgrid Related coatings. AS \4 E 7r): Standard Test N Iathod for pH 0 f Aqueau'; sot utiorm wiiithe Gtass F-lrctrodc. a: itraul'ts ui:wear resistance test ;:urrrnt wi3hin.taiie 4ai.ciidsir year i.Articlr: 2:3). R Trnffic ctintroi and noti liratiO.P.. Blurt. C, \iix.f csig nc ! t] .r{ati's prior to use, stiNil it pmFsczrtinna c+t' aLgrcgate. filter, uwcr. polymer. and cmutsitrn in the mix. D; Equiptitrtit: List (if eon tructiWtt. �yuipure:tt ta.be rssedl i , ('crtifiGstit]n fmom.emulsion ntatiufacturcr th;it s[rttas:the :uinulsiun mems the requirements desumbed in, ArtiLlc 2.1 Of (his Scction. F. waaant). QR 18-PWOI A J P a.g e 1.4 QL ALIT!' ASSURANCE :A 'C ON I -R ACOR JMN successfully completed at €east five: i'i piojecis:ol'sirallar size and .nature,usi.nYg the saine mix design -w; described iii this sccli 7tl. ifon reque54 provide a list cil' fife (;) projects which.havt desit►�nstratcd a five �::ar rititti=titiist prcitrn. perftartnettce ort:zt bttutninoussurfaCe. Acceptable.performunte. after Five. year period is no lest than 701% res"idual:cVvrrage in the..treatcd tur'face arra: 13. 1'nrciimn i:.fi ilii crew has compictedat least three (3.1 projects cif similar si c anti naturr. c. bo alor cljan6e the souric cif the etnulsif icd a p}tal t or aggregate Without: support itig changes in the mix t�e5iyil f]_ Reject asphal t. -em uIsion that .rlttes.noi meet regUire mens of this section. l;'.. RcrttQt C produce tioutld defcrtikc after installation Arid install at eptabie.product at ni additional cast to ()W N, ER 11 requestt'd; St bMil 8 gWlit}' CGt TOT in.spccti.ons. and tcsting report descr i b ing source and fcid .qua)ity ControI act ivities. performed byC'(]NTRACTOR and its Suppliers: 1.5 WEATHER .,A. Turnwattimr 1, . Apph- curt iec treatment material wkcst air and ro tubed temperatures in the slmde :try; 55 dreg F. and rising. 1. Do not apply surface irtrttment material. if'pavcment tar air temperature is below 60 deg F. and falling.or i.f Itlte tinished product %rill freeze belorc:48 hours, 11. Moisture: Uig not apply surface rrearinc0t materials doring. vain. unsuitable weather. ar.24 hours prior to forcra�t raist. l:G .NOTICIE :A 1Folh)%% I.at►, and Regulations concerning Wheri'and to wham.notices are to. be given. Give written notices at. Ica st Z dAys.pritrr tri applying surface.. treatment .material:. Indicate appllc'alion tn37C and when the surface car'i 1 cured. Include amapsignicying the spec.Mic area. to he closed providing detailed directiow- u. Provide a miaitrtttin. 0t two contacts that represent the C0\TRACTOR with phone numtivrs .Which can be reached at any tittle duritii 1116 proicvt: 13. Warti.cti'ptstenii$11 ►4hIcIe Low array anti tidier con.structioil issues aMcfing neighborhood. F- Shonij work noloccur on. sprciitcd days, send a:ncw no Lice before the end. of'the day. :A. (eneral: I . Ac::cptancc.is.: by t.rst. 2, it non-zomplying material has beers installed: acid no price for theArlaterial is speeified. apply pries: adjustinent against t ost of wor€:m-quiriitg.complying material as pati af' its: installation. Section til 29 +. Openings flexible paving surface treatment to vehiculsir trafii .floes tint e0 stitute:acccotance. .t. obscrvation of C'OVI I;.AC'TORis field quality control tesring does.nol raristitu.tr acceptance. Such resting. ho ever, may he used liy ENC-ii-N-FEa tzccptaoct:irrequirements of.Sec[ion 41 35 10 arc alit. 5.:1]i;puterestsluIt►in,5etitiattii! 33 1U. 13. Surface Trtiatment NbEerial,: t. Pu%:iog Asphatt:. Acceptance is 1161 spccif cd in this Sectian. Refar to Section 32 12A.' and the material. req utrein e:tts in thII`Scelion ror acceptance... 2, ,Aggrcipic Sourm Vcs-ify suitabilit} of aggregate source. .. N'tixture. Really tcs In salt: trot sire: is one days,' production with 10,000 gal Ions suit -lots.. Collect ao iples:Tandninly and .tem thr density, :AST" i 629119. .QR38-PW01 12. j P a g e [ - i'Ixrenrrrtr ! . i.a+t ."IO t2 ! • I,lr1c lrilU6-11A "+%C i., [4 i ..:nti l11311. \tat \Pr.: sr.i=1::. \t, 11lF;4513 1411ta= c,€11c rcic curbs and ehomldcr�, h 1L7 ti*r�•:1krn+� t: \o de -h Nnd.mg dtw io road contaminamcL I ]. Prue -%di[sstincit1 %Tat x"pearaIIcc. dt:ie,;,S 111:3 13c ji': Icis :; I pC:I Lent prkx rcdU t:vit is 4PPI Icd, A. -Ji list 111.0 Lot t�ir el, 11 1,oajititrn irot met MaxiInum lyra reduction 1.+r the I or k 5 percent. I.NUI 1 f: K ln:i, vvasxt ! is r ,'c:irsssU., c'r1i if'f (A I RA( 1'OR t7orrr:is defscicr1;:iii at iu4 Adiw. nal ::Last to t3LkNEW f EE ;E RR %NIA E. 1 4 strrt3s::r [rCirti:}c nr tllatc:; tat tnu;t carr~ a V%Brranix f-rorn E olh she ['L )N 114.EI l OR and tit mAoufaeturer r4 rr ,r }'1E.:; ls1d i f tl1=:' 3 i ! S ea: 5 ul1eit i1ppIicd to pavC'mout in ap proprjaii i::�i1jIi;I1F?, (hC IVarrmIIN Inc 111 do 2�t for nCCi}ng.:t rid pre- tn I![ti nt %r%car. 2 PROM CTS 1 *z-i.•4ti, tF<.iy:,trL,l+i4 ttairlcr7i s.> ittid as M7 g F. €71 eiirig ri:.tuiren :Cass c3T �r,fi.sli .t$jd the 'Ca1�1e i - �aappierncnsxl f'xs-ink 1s}rhxi[ }"rrrircr[ir. ` ['riirriutr %v -TM i Min Elss ------ _ _. __.r..._ - -.._._.-4. .._...... t?'_t'Lr1.1ii 14,I �.•....... • - I �� 1'�t3 ? B.sNi{1 -,'. i�. (;!s[1 - _.. _-,...................._.... '! It>: ssi:, d i-;tirtr[1t�tirll. iahir i r ,rundum f. [ rxteaintn - %4a1041•11 i-- `itr_ itii 4 il.iti ll• lti i E1('?es -. %9 •Kp. 1:[7;+-14isr P 4:s!-is,4:.. i 'E4: V 1t �,,B,,ail Mali 1 :tru:ty 1;i_�f_''_ V� �I 1374 � € f[ illi„ —. 141 i9 { M14 Firueas€ QR 18-PWO1 13 1 P a g e tiff € ii 17 -2' 16 1f Iyr �1' it3i ! :si} TCF~ �ievr ls! 1s 'i>ars:et ( tralcrunrr; Oir114 i 4 [I .:Ila F�rL si jeCt1tr{.lsr3{_ !['- i %I L ken L4 slrl •.L-Cnght ........ =1.tiiif 7.L S♦ QR 18-PWO1 13 1 P a g e 1 f yw the 1x?iis sr ss:, ;. €=:c s:a a ;Ildc 11'r i 1Tt4IN in i..C).A17l. D Form f ite�:xiy t:l 3r#;tai; 1 .. . .........._._._......... .._._......__.. __............. ............. 1 able 4-• heler[run L.ussfe fur IAA kol,f7 lltradi, to laalxlll M _[ ritrri�lri 15 ! �I Min -5a#113i1tf L39(:Si i9F 1.: '.•'l'ryi5: ]-'� �:,.::»: �� � ��.•1- vs i %I I...7 �Li=Ei.11E asillt:t;1 Fo y�:1�[:3 I.„.�y, y ......... d 3S✓r39S iat . € 1'13 [f il.:..: .. ..k f"zr•3% K4t141y�.. pt3i=3 E13•• l:sf'i:•sa ....��__�� i 7a�'., i} 4i Ii •. 11 rIsxl.. He:s Yi[ 11s Ilcricrl:. t:" W1+i f 1644 K 3is:lilur9Sty; 'Yii:.' :F€*'1::'11x:1:1' w'.: •. - �t�:., r:::l iU til•:ti it t. £i[7lI'x1133:: -. i;fl: Lssr'.?: rl:. ^�rx;L'31+ •• 'l V; �. .. _,W, mai[.. . .. ...... ii iF ;i ... . .. ..�... ...._... _.._..... W' .if RISWIIM c •a Si3,•,+:. .... . +t ;1+.1'• ' 11 Jd}i►�• S 'i i 1'zn olvc L or. c ias; -. ^7J '�x1 �S ifAil� f3i1 filFil i}2r�1.1 oris a• 3,. .a a•S t•. .. it_.,16.,; E 1'OIN i'1?Ua tf:t.I;;; ••1 •. 1: :1 I l:: 1X11. 1#s1,11I1 i! F+lati+ twu,i9 10 9-1 e; W)ls 'm t;w hG'j ; 5`31 {:II1, :.1+Lai �i,';•�%iiiG `:-`•.ii1L1• Jii dr"11t Z}II" J.1% 11 W, (41(1 n " AC aj W rAiuirr. i 11 e'!1 tr;lhL:is .?3 tk i....,�y 1..3..._--� i�•lifl�-- hLi1r.111li k'94.lr L'iSi: VC. I .:12 ii11'�7� ihi�: 11:41;im,::nti ta#'11c ai a uuixis' 1.:r # ILMI m L'A-, NiL LNTR +,i T. 1•itnn. 1'"Ie4.8 W Set ectiu0l.nidc fu Ir {-0NiC E VFW %TV -�1.•,....... •t:l:xltrtl s,1 [a fxalr F 11111l%issta C. rilerissrl vs i %I min MaN �Li=Ei.11E asillt:t;1 Fo y�:1�[:3 I.„.�y, '3'I" t�C• iti.si . L 131 ii j?�'.i. ii:l: .: tis _�.1:fi :>r� 3 :l ? 1 W •. 11 L'i of . •• I) =•dhi+ i ' kiln Z1a1 I}Lf; lil iil it and •i ii:im.1 gits' tc:it. '.'e rr 1'; rails: s•• ar3f:L•i 6133 fi7 Li ii§i�r'ry;.lE.. :II' __ F .. X1:1\1151113:7 V1 :i '.• g. its -+!l: 414r,nI34'i' a 1liioia . K i'1'1131.1Iw- 1'•:'3 �'I3:. -• »` �•+' }.'i:.3f iFi_ 3153 [:3171 . ai'+?. }iia t" 3.3 i�•y'131i3I':i SiL.si Sf 134 -- . �:� �szt>31 1)24 A6 43:..�.:;1:13 r+r:xz.� s+.tttikt 1{i{111 f;;:t:'1. a[IsxLlv.w ... �_ .:•.. ,,r E3.;:ssts I7alsd 1, �3 xflisLt i�isx::: d;:., .,: s•+9:S,I LS: st11?�1yl:Fl r. ,ti Yd : -1 "uWV, 01 J1% 11111: ir+.. RR 18-PWOI 141Pago A. l'a►•er;..0 nilitnuaus 110w rnixing unir I. [3linlslc cif appIviag at base 1.5,00 I Square yit'd s of ntatcriAI per.4My. 1;quIplied with bill s►►�&p helical mixer to assure proper suspension of fine aggregates. 1 gtit tied ►rith.nsts srt+drate t"sCtcrs. 1'hc liriitiarti tiltcrshould he al least _00 square 'inches with a lilicr face of 3.8 itch. ilte secondary i's lter fie CJS: to be al Iesst 1500 square i vic Fres with a filter face o f 1.8 inch. 4. 11 as a rt Eleaciahlf: mj:bat LviIh srmcIrig, %1f 1 fT inches between each discharge priIIce.. The barsit nuid be pusit ioncd thinirnum of ?U 'tttches frpm the Surfac:c, no marc tIfan 2.1 inches from the surface. 11, Na«r i.•rilihrat tan. t In a test Sin p.At least .100 feet long, dvemiifie the correcI pump.. settings an elle splslicatii�ri equipment A)zply ntatcrial i►itli piistep tiritiriytc at 90? t. of nsaximum output at aground speed c f fret per minute. •1. Gierncrail. :1. Svvercly raiveled or purmis. pa►emcnis. rna}v require: tack coat. Asphalt concrete inlay may he required in rut delbrmations l? Suriacc. Rcoair• .I atcit any ?toles, raveled areas, aitd.lo►; area$ with asphalt..concreie. t'. Crack: Rcpair. 5cctiOn .3? .iii 17. I Rcrnmc plant materials tram cracks. cdgas. and jnirtts. E3low cracks clean ►vitt: ;vnipressgd air. t.. :Srtrl cr'ackz -.0th hest rA)ur crack sealant: Remove: execs. am 4. -Blow crack seal to dr% lv(ore.applymg surfacc.trcatment rnatrria1l U. •Taaliic.contro1, fueled oti•eximing psvcmenl markings. and Iatte striping.. Us:e rpflt:ctiVe tabs to.murk Str'ipjnti_g $vcatioil before appl)'ing :,urtavc trCatinCIll . matcrial_ I . :Rejnove loose nialerial. inud ;pars. sand. dust.. od'. ►•cgs tation and other Objectionable material. I lhi.not flush: Kuser ci%Cr;lwks ur app i) presattriyed water..to tracked p.;tvemcnt. (ACal s.tlrC.. stirflce irnmedi ate Iy prror tri instalIaiion. I A p p I % tack matte► Itir h ahxiThen t. pat ished. oaiitiy.cd. or rave Ied acphall surfaucs or. to concrete or Brick stirtacrs.. '. fac k t:aatsiumid consist.of one pan emulsilicd.asphalt. threeparu water and should he S+; or CSS l;:•a;3c_ A Impierife Iit tuirmn he traMe co plan mqtenis.. €'rovide sate passage for pedcmr-inns and vchieles. Do. not. procced wahuut Ilasggcrk. li !Testees tr:cs. plait[;, and other ground caner froin dalnagr.. C. Prune trees tti.ailoi+ cquipntcnt passage underneath.: Section 32.01.93- Repair treedamage at no.additional Gast to UWNLR; .ri, instail imvrt cavi—a. Section 01 71. 13. L. klae t i►ffnd cAfarrrcts :rill iiiteisection to priividc straruht lilies: I .. \lake straight lister atosiu Iip of vutter% and shouIders. Keeo sarne. lhii:kfie 54 iti these ars:its. \u runoff on.these areas will be Perri iittr,i. Lary ed_r Hexes tui more: elian 1.2 rich per 1116 .feet. F Protect curb, gutter. and sidewalk fuer apallcr, war. nr overcoat, (i...Pro tcct surface trcaime!it:rnaterials iro.m- maffc until i1.haS:cured. A , .lppliCauutt hate: 'r-. 3o separate app lit:dtuins cuatti arc required: The tirst.appiication -must be it toroughIN, diff' and.trtc.of.,In� damp areaa.bctirre tlrc second application €regins. machinesettings must match the QR 18-PWO1 15 P a g e tollomving.anphczi ion ratc.s. 1. .0.20 galloits per square yard mininium. ?. 0 14 Ltallans per syuam hard rninirnum, E3. Spreading L. Kcer constant. dc[ivery rate et mmcrial per. square yard ofsurrace. even if the: ivrward -speed of the.. oinchinc varies Do:not reduce appiic:atinn:rate aping edges cir around manhole covers_ A1 ply both.applications rtghl to .shc rdgc ai the pavcnicrit.. M, nut back away tram curbs. Manhole covert', and edges on either appli ljon: . 3.; .AE l,E R. APPLIC'tTION A Lea no :awal� s canoed by plug&d nazi ia or inipropzr spray bar Height.. H. l.:cavc nu holcsflare spov- or cracks. C'. l;xpusi; aitd.rIctLit X-Ianholes, valvi: bogs, in[cis .aad cithcrserv:.cc entrances aiici Street Fixtures, D- kaisc rellcctirve [alis that v ere cpvered: oyer.. This wiII aid..r[ksdwt v users iit 1indiing: (ane delineation atter nistallatim and Wore perrhancrit mriping, L:. Do mm. perm iI ti:atiia on.producI or%LiI- N urfiice has; c6r, td {rniitimum 8 hours 1. l', Dci.not apply perhianeat lake marking or paint until. placement has .agcd at Icasi 10 day's.and layow has been verified with ENGIN ER- to sF IItLb Qt-ALITY e-ONTR.01,. A. l csting- Ifdens it) tests s rm 13293.9) show nt:n-vonip fiance. remnve the product and hilt operations. until new diutc6A arrivC, and is sho.tvn io 1w in complirmcr. Measure Ilse total amounts. of material installed. and verify it meas s theapplication rare. 13,. Prot es.: surface tmatmeiit n%arerial frons. traffic: until it. has cured. ;,7 IiF.PA1R 1.. HCriurv.c "patty all ntar irbiit eiirb anti gutter. sidc■valk..goaid rails and guide posts at no. addiiionaI cost to the OXVN{.R. 9. Reitta%e surtax: ii -cal tnont miite6al lit, F" %treci Fixtures [:. Maier :4orrec1io.-L cin" siraigtit. Novi de givod appcarancc D. Leave no mr-caks. Iitiles. bLac spats, or cr ,*!k thruugh, which. Ii.guids or lareigtt [matter Lauld penetrate. to the uni3rrl4ittg paveitlent. E. RePat r collateral diimage. caused by constructinit. END OFSEC: HON QR 18-PW01 16 1 P a g e SCHEDULE Of EVENTS FOR REFERENCE ONLY -- DO NOT SUBMIT WITH BID RESPONSE Event: Release of Informal Bid Deadline for Written Questions Date: August 9, 2018 August 15, 2018 G 5:00 PM *Submit online via BidNet procurement portal/platform at www.cit ofmiIton o.us or email to: bidsCcityofmiltonga.us City of Milton Addendum ton or about) August 17, 2018 (Official answers to questions and potential changes to ITB. Addendum will be posted at the some website as the 1TB) Bids must be received by August 23, 2018 @ 5:00PM Bids may be submitted online via BidNet procurement portal/platform at www.6tyofr,njlton-Qo.us or emailed to: bids@cityofmiltonga.us Contract Award (Onlabout) Notice to Proceed Issued (On/about) September 10, 2018 September 11, 2418 4R 18-PWO1 171 Page INSURANCE REQUIREMENTS Within ten (10) days of Notice. of Award,. and at ail times that this Contract is in force, the Contractor shall. obtain, maintain and furnish the City Certificates of Insurance from licensed companies.: doing business in the.State. of Georgia with an A.M. Best Rating A-6 or. higher and acceptable to the City. Within fen (10) days of Notice of Award, and at all times that this Contract is in force, the Contractor shall obtain, maintain and furnish the.City Certificates of Insurance from licensed. companies doing business in the. State of Georgia w€th an. A.M. Best Rating A-6 or higher and ucceptable to the City. Insurance requirements are provided below and. included in the CONTRACT AGREEMENT (Section 7.K). (1) Rpguirements: The Contractor shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the: Work by the Contractor; its agents, representatives, employees or subcontractors. All policiesshall be subject to approval by the City Attorney as to form and content. These requirements are subject to amendment or waiver 'if so approved in writing by the City. (2) Minimum Limits of Insurance: Contractor shall maintain the following insurance policies with limits no less than: (a) Comprehensive General Liability of $1,000,000 (one million dollars) limit per single occurrence, $2,000,000 (two million dollars) umbrella, including coverage for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom; vandalism, property loss and theft.. (b) Comprehensive Automobile Liability (owned, non -owned, hired) of $1,000;000 (orae million dollars). combined single. limit per occurrence for bodily and personal injury, sickness; disease or death, injury to. or destruction of property, including loss: of use. resulting therefrom. (c) Workers' Compensation Ilmits as. required by the State of Georgia and Employers Liability limits: of.$1.000,000 (one million dollars) per accident. (3) Deductibles and Self -Insured Retentions: Any deductibles or self-insured retentions must be declared to. and approved by the City in writing: (4) Other lnmurance Prov isians: The policy is to contain, or be endorsed to contain: the following provisions: (a) General Liability and Automobile LidbilityC;, yefage. V) The City and City Parties are to be covered as insureds. The QR 18-PWO1. 18 € P a g e coverage shall contain no special limitations on the scope of protection afforded to the City or City Parties. (ii) The Contractor's insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self- insurance available to the City or City Parties. Any insurance or self- insurance maintained by the City or City Parties shall be in excess of the Contractor's insurance and shall not contribute with it. {iii) Any failure to comply with reporting. provisions of the policies shall not affect coverage provided to the City ;or City Parties.. (iv) Coverage shall state that the. Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liabilify. (v) Coverage shall be. provided on a "pay on behdlf" basis, with defense costs payable in addition to policy limits. There shall be no cross. liability exclusion. (vi) The insurer agrees to.. waive all rights of subrogation .against the City and City. Parties for losses arising from Work performed by the Contractor for the City for General Liability coverage only. (b) Workers' Comipensation Coverage. The insurer providing Workers' Compensation Coverage will agree to waive all rights of subrogation. against the City and City Parties for losses arising from Work performed by the Contractor for the City. (c} All Coverages: (i) Each insurance policy required by this clause shall be endorsed to state that coverage shall .not be suspended. voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. (ii) Policies shall have concurrent starting and ending dates.. (5) Acceptability of Insurers: Insurance is to be placed with. insurers authorized. to do business in -the State of Georgia and with an A.M. Bests' rating of no less than AM. (6). Verification of Coverage: Contractor shall furnish the City with certificates of insurance and endorsements to the policies evidencing coverage required by this clause prior to the startof Work. The certificate of insurance and endorsements shall be on a form utilized by Contractor's insurer in its normal course of business and shall be received and approved by the City within ten (10) days of the Notice of Award. The City reserves the right to require complete, certified copies ClR 18.PW01 19 l P. a g e..: of all required insurance policies, at any time. The :Contractor shall provide proof that any expiring covera9e has been renewed or replaced at least two (2) weeks prior to the expiration of the coverage. (7) Subcontractors: Contractor shall include. all. subcontractors as insureds under its policies or shall fumish separate. certificates and endorsements for each subcontractor. All coverage for .subcontractors shall be subject to all of the, requirements stated in this Agreement including but not limited to naming the Parties as additional insureds, (8) Claims -Made Policies: Contractor shall extend any claims -made insurance policy for at least. six (6) years after termination or final payment under the Agreement, whichever is later. (9) _City as Additional Insured_and Loss Payee.. The City shall be named.as an additional insured and loss payee on all policies required by this Agreement, except the City need not be named as an additional insured and loss payee an any Workers` Compensation policy. 48.18-PWO1 201Page iSTABLISEIfD 2OD6 [BIDDER MUST COMPLETE AND RETURN WITH BID SUBMITTAL] STATE OF GEORGIA CITY OF MILTON CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C. Zs.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontrcctors who present an affidavit to the contractor with the information required by O.C.G.A. § 13 -10 -91(b) - Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows - 129210 eVerify Number 1 /4 /2008 Date of Authorization Blount Construction Company,lnc Name of Contractor Hiah Density Mineral -ond Project (HA51 Name of Project City of Milton, Georgic) Mame of Public Employer QR is -i WO1 I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on August 2 2018 in Marietta Z ity [statej. Signature v Authorized OMcer or Agent Keith Stephens, Vice President Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _; Ld DAY OF August ,20'i 3_. u6 NOT Y PUBLIC �:`� �©TAI,'„• ��' M°m �i� ie Zntlan f 14,2020 • �.! r�IO c c ■; ,i!21I }7 3 [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] BID FORM and ADDENDA ACKNOWLEDGEMENT TO: PURCHASING OFFICE CITY OF MILTON MILTON, GEORGIA 30004 Ladies and Gentlemen: In compliance with your Bid, the undersigned, hereinafter termed the Bidder, proposes to enter into a Contract with the City of Milton, Georgia, to provide the necessary machinery, tools, apparatus, other means of construction, and all materials and labor specified in the Contract Documents or as necessary to complete the Work in the manner therein specified within the time specified, as therein set forth, for: QR 18-PWO1 High Density Mineral Bond Project (HAS) The Bidder has carefully examined and fully understands the Contract, Specifications, and other documents hereto attached, has made a personal examination of the Site of the proposed Work, has satisfied himself as to the actual conditions and requirements of the Work, and hereby proposes and agrees that if his bid is accepted, he will contract with the City of Milton in full conformance with the Contract Documents. It is the intent of this Bid to include all items of construction and all Work coiled for in the Specifications, or Dtherwise ❑ part of the Contract Documents. In accordance with the foregoing, the undersigned proposes to furnish and construct the items listed in the attached Bid schedule for the unit prices stated. The Bidder agrees that the cost of any work performed, materials furnished, services provided or expenses incurred, which are not specifically delineated in the Contract Documents but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid for the various items scheduled. The Bidder further proposes and agrees hereby to promptly commence the fork with adequate farces and equipment within ten (10) calendar days from receipt of Notice QR 38-PWOI 22 1 Page f3'rASLIS}��L7 i[YJb to Proceed and t -D complete all Work within thirty (30) calendar days from the Notice to Proceed. If weather affects the required completion schedule, The City and selected Bidder will negotiate a new completion date. Attached hereto is an executed Bid Bond in the amount of Dollars ($ (Five Percent of Amount Bid). If this bid small be accepted by the City of Milton and the undersigned shall fail to execute a satisfactory contract in the form of said proposed Contract, and give satisfactory Performance and Payment Bonds, or Furnish satisfactory proof of carriage of the insurance required within ten days from the date of Notice of Award of the Contract, then the City of Milton may, at its option, determine that the undersigned abandoned the Contract and there upon this bid shall be null and void, and the sum stipulated in the attached Bid Bond shall be forfeited to the City of Milton as liquidated damages. Bidder acknowledges receipt of the following addenda: Addendum No. Date viewed 51-v- - Y.9 Bidder further declares that the full name and resident address of Bidder's Principal is as follows: Signed, sealed, and dated this '?3rd day of August , 20 18 Bidder Blount ConstructionCompan] Company Name Bidc;er Mailing Address: r7aa Sands PJaee - Marietta, GA 3oo67 , Signature Print Name: Keith Stephens Title: Vice President QR 18-PWOI 23 1 Page 3 S::�E„:514 [i7 T-7CY ACKNOWLEDGEMENT RECEIPT CE ADDENDUM #1 QR 18-PWOI Upon receipt of documents, please email, fax or mail this page to: City of Milton Attn: Honor Motes, Purchasing Office 2006 Heritage Walk Milton, GA 30004 Phone: 678-242-2500 Fax: 678-242-2499 Email: honor. motes4cityofmiltonga.us I hereby acknowledge receipt of documents pertaining to the above referenced Quote Request. COMPANY NAME: i; aunt Construction CoinR, ny-Ine CONTACT PERSON: Keith Stephens ADDRESS: 173U Sauds Place CITY: Marietta STATE: Grp IIP: 3oa67 PHONE: 770-:141-733:3 FAX: _70-541-73:40 EMAIL ADD Signature ADDENDUM #1 8/21/2018 Date ADDENDUM #1 QR S-PWO1 Response to Questions 1. Are the turn lanes on Taylor Road and Dinsmore Road Included in this contract? -No ?. will the City of Milton allow the contractor to close roads from 7.30 am to 6:30 pm or is the contractor going to be held to the 9:00 am to 4:00 pm closures? - the City will work with the contractor on wonting times. we do want the residents to be able to leave for work and school without ❑ny hassles. The contractor would also need to give the residents a staging area for vehicles, and be able to get the residents to and from vehicles as needed. 2 1 :'u CSR l8-PWG'I-Acl<lc r,durn 7 ESTABLISHED [BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] QUALIFICATIONS SIGNATURE AND CERTIFICATION I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Low and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer. I further certify that the provisions of the Official Code of Georgia Annotated, including but not limited to Title 32, Chapter 4, Article 4, Part 2 and Sections 45-10-20 et seq. have not been violated and will not be violated in any respect_ Authorized Signot Prinf]Type Name Keith Stephen,,; Print/Type Company Name Here Blount Cnnstmetion Co€npany Inc CORPORATE CERTIFICATE 1, Michael RL)gers , certify that I am the Secretary of the Corporation n Dmed as Contractor in the foregoing bid; that Keith Stepilens _ who signed said bid in behalf of the Contractor, was t len (title)Vice Presicient of said Corporation; that said bid was duly signed for and in behalf of said Corporation by authority of its Board of Directors, and is within the scope of its corporate powers: that said Corporation is organized under the laws of the State of Greo7-gi�1 This 2 -,;rd day of August ust trkwt-%; 18 (Signature) �.. p'��.s r�k SEAL QR 18-PIN41 'd>`'. 24 j F' a g e r�`J *t FS -1 ABLI SI If D 2UG'f, ]BIDDERS MUST RETURN THIS FORM WITH BID RESPONSE] LIST OF SUBCONTRACTORS I do x , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors: Company Name:Blount Constriction ConipanKInc QR 18-PW03. 25 1 P a g e , *t ESTABLIS tIE72Wk [BIDDERS MUST RETURN THIS FORMA WITH BID RESPONSE] DISCLOSURE FORAM This form is for disclosure of campaign contributions and family member relations with City of Milton officials/employees. Please complete this form and return as part of your bid package when it is submitted. Name of Bidder-. Ny A Name and the of,icial position of the Milton Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has teen made in the past two (2) years.) List the dollar amount/value and description of each campaign contribution made over the past two (2) years by the Applicant/Opponent to the named Milton Official. Amount/Value Description Please list any family member that is currently (or has been employed within the last 9 months) by the City of Milton and your relation: QR 28-PWOI 26 1 P a €,, e B1® BOND Travelers. Casual and Surety Company of America Hartford, Connecticut 06183 CONTRACMR: (Name, legal status and address) Blount Construction Company, Inc. 1730Santis Place Marietta, 10A 30067 OWNER. (Name, legal.sea im and address) City of Milton 2006 Heritage Walk. Milton, GA 30004 SURETY: (Name, legal slaw mrd principal place ofbusiness) Travelers Casualty,and Surety Company of America One Tower Square Hartford, CT 06183 BO>IIDMOUNTi 5% Five Percent .ofArnountBid PROJECT: (Name 4ocation or address, and.iPolect number, ttv) QR 18-PWO1 City of Milton The Contractor and Surety are bound to the Owner in'the amount set forth abow,.for the payment .of which the Contractor and Suretybind themselves, their heh% executors, administrators,suis aaassigns, jointly and severally, as provided herein. The conditions of this Bond are such that if'the Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such time period astray be agreed to by the Owner and Contractor, and the Contractor either (1) enters into a contract with .the .Owner in accordance with the terms of such bid; and gives such bond erbonds as.may be -specified in the bidding or Contract Documents, with a surety admitted in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract.and for the prompt payment of labor and material furnished in the proseointioa. thcreaC or (2) pays to the Owner the difference, not to exceed the amount of this Bond, between the amount specified in said bifid and such larger amount f or which the Owner mayin good faint contmet with anotim party to`perform the work.covered'by said bid, Hien this obligation shall.W nWl.and void, otheawise to remain in full -force and effect.'The Surety hereby waives: any notice of an agreement between .the Owner and:.Contm.ctar to extend the time in which the Owner may accept the bid. Waiver of notice by the Surety shall not apply to any extension exceeding sixty (60) flays in the aggregate beyond the timefor acceptance of bids specified in the. bid documents, and the. Owner and Contractor shall obtain the Surety's consent for an extension beyond sixty (60) days. If this Bond is issued in connection with a subcontractor's. bidlto a Contractor, the term Contractor in this. Bond shah be damned to be Subeorttractorand the term Owner shall be deemed to be Contractor. When this Bond has been furnished to comply with. astatutory or .other legal requirement. in the location of.tlre Project,..any provision in this Bond conflicting with said statutory or legal requirement .shall he deemeddeleted herefrom and provisions conforming to such statutory or oflierlegal requirement shall bedeemed incorporated herein: When so furnished, the intent is that this Bond shallbe construed as a statutory bond and not as a common law bond. The Company executing tttls bond vouches that this document conforms to Arrreriean Institute of Architects DocurnantA3t0, 2010 Edittvr► 1. Signed and sealed this 23rd day of, August , 2018 [ By: (W tnessj (7-411e) i Travelers { (Surety) (Witness) Tina Marsh 7tle Gary ;,• SjjkUC7j()N, 5:0eatfisr„w ; 1' ©1SEAL -C pl�; Attorney -in -Fact x The Company executing this bond vouches that #his document conforms to American institute of Architects Document A310.2010 Edition 2 61kat. TRAVELERS J POWER OF ATTORNEY Farmington CaSualty Company Fidelity and. Guaranty. Insurance Company Fidelity and Guaranty Insurance Underwriters; Inc: St Paul Fire and Marine Insurance Company SL Paul Guardian Insurance -Company Surety Bond Mo.. Bid Bond oR Projed Description..QFZ 28=PWO1 City of Milton 5t. Paul Mercury insurance. Company Travelers Casualty And -Surety Company Travelers Gasualtp and Surety Company of America United States Fidelity and Guaranty Company Prindpal.:Blount Construction Company, Inc. obligee: City .of Milton KNOW ALL MEAL BY THESE PRESENTS: That Farmington Casualty Company, 'St. Paul. fire. and Marine Insurance Corrrpany, St. PaulGuardian: Insurance Company, St Paul Mercury Insurance Company; Travelers.Casualty and: Surety -Company, Travelers Casually. and Surety Company of America, and United States Fidelity and Guaranty Company; are .corporations. duly organlzed under the laws of. the State of .Connecticut, that Fidelity and Guaranty Insurance Company is a corporation duly organized under the laws of the State of .Iowa, and .that Fidelity and Guaranty Insurance Underwriters, Inc. is a corporation duly otganized.under the laws of the State'of`Wtsconsiri .(herein collectively called the "Companies"), and that the Companies da hereby make, constitute and appoint Gary 5 ullei of the Gly of A#IoniaState of GA ,. their true. and lawful Attorney.in•Fact, to sign, execute, ..sea I and adtriowledge the. surety bond($) referenced above. IN WI'FiVESS WHEREOF, the Companies. have caused this instrument to be signed and their corporate seals to be hereto affixed, tris 24th day. of june,. 2016. Farmington. Casualty. Company Fidelity and Guaranty Insurance Company Fidelity and Guaranty insurance Underwriters, Inc. St. Paul Fire and Marine Insurance Company St. Paul Gvardian Insurance. Company St. Paul Mercury Insurance Campany Travelers Casualty anis Surety Company Travelers Casually. and Surety Company. of America united States Fidelity and Guaranty Company CP00000888 t'�f�A�`���,i l �''rsry,Ft �xsiy yrti v,�,zr `°°sem�►*7 s,�rr4 c+tSi�'Viy}gill• �� �!��:F'�. .��Jri �V!� n!��l :��rii�i'i � +moi' ���} � 3�: 7� 5£i1L a : i a` y� . J� ��� � ::3£:fII . y . State of Connecticut City of Hartford. ss.. y. Robert. L Raney, Senior Vice President. On this the 24111 day or June , 2016, before me. personally: appeared Robert .L. Raney, trho acknowledged himself to .be the Senior Vice: President ofFarmington Casualty Company, Fidelity and Guaranty insurance` Company, Fidelity and Guarantylnsurauce underwriters, Inr-, St. Paul Fire and %urine Insurance Company,,:SL Paul Guardian: Insurance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casualty and Surety Company of America, and U iced states Fidelity and Guaranty Company, and that he, as such, heing authorized so to.do, executedthe foregoing .Instrument for the purposes therein tontalnecl- by. signing on hehaif of the;.corpomUons by himself as a. duly. authorized. officer. In Witness Whereof, I hereunto set my hand.and official seal. My Commission expires the 30th day of3une,. 20Z1, Marie C. Tatreault, Notary Public This Dower vfAttomey is granted w*r and by the authority of the # dowing resolutions adopted by the Boards of Directors of Farmington Casualty Company, :Rdellty and Guaranty Irwurance Company, meaty and Guaranty Insurance.tJnderw tters,.Inc., SL Paul Fine and Karine Insurance Comparry,.SL Paul Guardian Insurance Company, St. Paul Mercury Insurance Company, Travd=:Casualty and Surety.Company, Travelers Casualty and Surety Company of America, anis United States Fidelity and Guaranty Company, which resolutions are. now In . full force and eff+e&, reading as follows: RIESOLVEO, that the Cha€rman, the.Presirlent . any Vice Chairman,. any. ExecutiveVice President, any Senior Vice President; any Vice President:, any Second V€ca Presidents the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary may appoint AttDmeys ih-Fact and Agents to act for'and:on behalf of the Company and may give such appointee such authority as his or her osrtiftcate.of authority may presWbe to ssgn.with the Company's name and seal with the Company's seal Bonds, recognizances, contracts of indemnity, and other writings obligatory. in the nature of.a bond, recognizance, or conditional: undertiidng, and any of.said officers. or the Board of. Directors at any time may remove any such appointee and revoke the pointer given.hihi or her; and It FURTH ER R1rSOLVEED, that the Chalrcnan, the ftasldent; any Vice Chairman, any Executive Bice President, any Senior Vice President or. any Viae prudent may deDegal3e all or any part of the .foregoing authority to one or more officers or employees. of this Company, provided that. each such delegation Is in writing and a copy thereof Is tiled In the office of the Secretary; and it is KPITHER RMLVEO, that any bond, .recognizanoe, .contract of Indemnity, or writing .obilgat9ory in the. nature: of a . bond, recognizance, or conditional undertaking shall.be valid and: bind€ng upon theCompany when (a) signed by the Presiden4 any Vice Chairman, any Exemitive Vice President, any Senior Vice .President .or:any Vice Presldent, any Second Vice President, the Treasurer, any.Assistant Treasurer, the Corporate Sebretary or any Assistant Sam": and duly attested and sealed .with the Company's seal by a �etW-or Assistant Secretary; or (b) duly executed (under seal, if required) byone or more Attorneys -in -Fact and. Agents pursuant to the power prescribed in his or her ate or their ccrttflcates of authority or by one or more Cornparw officers pursuant.to a written. delegation of authority; and it is FURTHER RFSUVEO, that the signature of each of the following: officem:. President, any Executive Vice President, any Senior Mica President, any Move President; any int Vice President, any Secretary; any Assistant Secretary, and the. seal of the Company may be-affbced by facsimlfe.t3o any Power of AOMM or to any tertifkate ts, relating thereto appointing .Resident Vice Presidw Resident Assistant Seaetarles. or Att=eys-In-Fact for purposes only of executing and armsting bonds and undertakings and other writings obligatory In t ie nat ure therieof, :and any such Power of Amey or cerate bearing. such fbosirdle .sIgnat ure.or facsimitezeal shat! be valid and binding upon the Cornpany.and any: such. power so executed and certified . by such facsirnile skgnature and facsimile seal shall tie. valid and binding on the. Cornpany in the future with respect to any bond or understanding to which Itis attacihed. 1, Kevin: E. Hughes,..the.undersigned, Assistant:Secretary, of Farmington Casualhr Company, Fldeiity and Guaranty Insurance Company, RWity and Guamnry Insurance Underwriters, Inc., St: Paul Rre and Marine Insurance Company,:St: Paul 6 ardian Inn ance Company, St: Pant Mercury: Insurance Company, Taveiers Casualty and Surety Company,: Travahn Casualty and .Surety .Company of America, and. United States Fidelity .and Guaranty Company, da::henebyder* that the above`and foregoing. Is a true and c4r vet copy of the Power of Attorney mrecuted by sald,Companles, which is in full forte and effect and has -not been revoked. IN TESTD40M r WHEREOF, I have hereunto set my hand and of bted .the seats of Bald Companies this 23rd day of-- _ Augt4t, Z{t18 Kevin E. Hughes, Awlstant Secretary pwn d:1 w _,yseay To e>i°rV tris aaffieftffdiy of 61W POWs OfAtdvMy, cabar 4=4W W at WWW, akMbOildCM. Plain sereno 600 Attvrney-M-Fa t MM&W, Ma aboyL-wwedlnaOrviduaJsaod AhedeftWeofdw bwd to rehk* the pnweri+saliaaed.. 1730 Sands Place nlarletta, Gr? 30067 PHONE 776-S41.7333. VAX 776m.541-1340 ��!►_y� iii�LiL�'i'.;Sh'15�JtlIfTLli'r CU.�7 ProjCCt ProjeaNavuo/ Contract completed Liquidated Number Galion SYorizPor€nrnled owner GerieralCnn€rartur Amilsint . date on Time. Daina e5 CltypF Ftossrell Blount Construction Campany, Inc. City oC3tassaell i uncrete Curb :Iit ttII1 Street 1730 Sands Place 21£31- iN isc utis LLfld.Grlt[e C,-lijglr i!il3$:V@lI, GR3fl1175' Slia 1.733£167 4G1,6Cr1 10/16 YES v i1:n Street trees Density Mineral 776.641.3727 770:5§1.7333 70.9, tialsd +Tr.[tus[y Pruitt' rpruiltt ressveligoy.com Hu rkda€e. County. Government 962 hillstenil Ave, RIO tint cnnstractlnn cofnpany, Inc. I]Igh Density Conyers, GA 3 00 12 1736 Sands Place 2193 Varlimstrmu;Marietta, Mineral Bond 770.278M00 GA 30067 :381,G16 7/16 YES' a 0.a Mr.Blair Bnrnhardi 770 5 L1.7333 Blair.Ba rn hartlW rocitdalkou atyga.40 Fayette county Blount C©lrstructjon campnny, ]nc 140 Slonewall-Aye. Mo Sasids Piaci 2194 Seniarcenter i€igh 13ensity Fayettrvtlle, CA 302.14 islarJul:M-GA 30067 18:556 Ti/i6 YES 0% Mineral Run+i 770.3D5.5166 774.51-1.7333. .. mirsed Burgess ilf a rgeys o1•ay ettecountyga.&I0 V 'mCuf 'C[riitify .BIGU nt C6115ti1it OT1. CRmpany,.Inc. . 201.61 Various 215:East Court Square,. Ron In 15 1130.Sancls P7oce 7 I5 itoads Ifigh Depsjty franklln, CA'30217 Alarjeita,GA3006i 72,952 8j16 Yti5 v 6.v i€eard.Cquntg ilitiiet'al Hand Mr.D.Arryl Wlggins 770.541,.7333 . 706.675.3821 diyigg ln5�IFearrdC9UnLy�t,-tii1Ut Spalmnhurg today 2.0164arinus I+LLrchssingDejlartnleuL 1310unt.Construttioncoxn anx* Inc, Roads in €1ig11 Density. Peat Office Box 5666 1730 Santis Plam 2207Spavianimmsc2930 Spartanburg €Mineral Bntid •1- , , Mat'kt , CA 30067 a 207;748 8/'16. YCS v QV4 Count}' SC 8064.S93.5336r33G hi Ron Kirby i7A.51F1:7333 1'1tirll its fartanhnr count .or 1027PowersFo rrrayt. Road Inc. uliunt cdnstructiars Crm an '' P2.; PiE'niflea tligh Density Allants, GA 36339 1731! Sands Plca Marietta, GA 311067 66,240 10/15 Y" 6 y 6 Mineral Bond 770.951.227.8 '770.591.7333 ]i1n Vestjc' jVeCCie�i]LLiI3M. SC[f['p:rlet QuInia9:Corpora Lion Mount ConstructlonCom pany, Inc, 1Power's 827 PoweFerry 110B.41730 Sands Place .2221 Avenlea. Square . Ili + DensityAtlanta, CA 36339 MarieIta,GA'30067 20,625 3.1/16 YES I 0% �11€nrral.Rand 776.95.5.2278 770S4Y.733 jam Veccie li'erdeLaquinmscnrp.net . Project PrcjectNamoj 1�arkPerformed Owner Genetal.Cnntractor Contract Data Completed iJqu€dated Number Location :Amount on Time Dame ges Fayette County Blount Construction Com Inc. p�+Y,. .140 Stonewall Ave Sands Placa 2248 140 Stonewall High Density Payettev.0e, GA 30214 .1730 Marietta, GA 30067 11,845 6/17 YES 695 Avenue Mineral Bund 770.305..5400. 776.541.7333 Mr.Ted Burgess thu essofayetteceon v Heard County 215 entcourt Sguare, ROM 15 mountCanstrustion Company, Inc, 2017. Various High Density Franklin, GA 30217 1730 Sands Place. $251 R�� Mineral Bond Mr.Darryl Wiggins Marietta, GA 30067 175,150 8/17 YES 1190 Heard County 7o8:875.3821 770.541.7333 dwigg€nsPheardcounraa,com Fayette County 146 Stmiewall Ave inoant construction Company, Inc. Sherlif Office. High Density High Fayetteville, GA 30214 1730 Sands Place 2254 Parking 770.305.5400 Marietta, 30087 .163,758 6/17 Y85 095 Fayette County Mr.Ted Burgess 770.541.1. 7333 th-g—whyetteco;u,tyga.Bav Quintas Corporation glauntConstruc on Company ine 1827 Powers Ferry Read 1730 Sands Place 2271 Aventea High Density. Atlanta; GA30339 Mar€etta GA 80067 fig 246 10/17 YES 095 Tributary Mineral Bond 770.951.2278 770541.7333 Jim Vecele jvercieilagolntascarp.net Toombs County Blount Construction Company, Inc. P.O.Box 112 1730 Sands place ZZ74 2017 Various Hig4.Denslty Lyons; GA 30436 Mar€eLta,GA30067 587,342 10/13 YES 695 Roads Mineral Bond 912.526.3311 770.541.7333. Mr.]ohn Jones jjones:tug�ieseo�be6Soutls;tiet Spartanburg County 2017 -Various . Purchasing department Blount Construction Company, inc, Roads in High Density Past Office Boli 5666 1730 Sands Place 2278 Spartanburg Mineral Bond Spartanburg,SC29304 Marietta, GA 30067 Z70,569 .8/17 YES 0% Mr.Ron Idr.by 770.541.7333. County. SC $64.595.5336 rkirby(sparlanbargaouuty org. Quintas Corporation 1827 Powers Ferry Read olvaut Conswucam Company, tnc 2280 Avonlea . REgh.Density Atlanta, GA 30339 1730 Sands Place MarIetla, CA 38067 31;450 7/17 YES 095 Highlands 20 Mineral Bond 7711.9513278 770.541.7333 JIM Verde Jvecdefqutn et Fayette County. Blount Construc ion Company, Inc. I+FOStaaewalf Ave .1736. Sands Place 2849 KlawanEs Park 1i€gii Density FayettevElle, GA 30214 Marietta, GA 30067 132,534 10/17 YES 0% Mineral Band 770.305:5400 770S41.7333. Mr.Ted Burgess tlidrgess�Fayetberountygagav Project' Project Name y LVorkFerfarmed Owner General Contractor Contract Elate Completed Liquidawd Number Location Amount on Time llama es Payette. County Blount Construction Company, :in.C. 140 Stonewall Ave 1730 Sends Place. 2323 2018 Parlous High Density Fayetteviile� GA 30214 rdarietta,.GA 30i1B9 234,585 0/18 YES 0%a. Roads Mineral Bond 770.305-WO 770.541.7333 Mr.Ted Burgess. ti]iii'g ssWayette-untygnuv Appiing County Blount ConstructionCompany, Inc.. 69 Tippins Sheet 1730 Sends Plane 2357 for est Avenue High Deaslty na4ey, GA 82513 Marietta, CA 30067 12,127: S/18: YES: 6% . Mineral Bead. 912.367,810q 770.541.7333 Mr: Lee Lewis ApplingasaaagerObellsouth ntt Tawit.nfhlatithews Mount CoustructiuuCom Company, 232 Matthews Station Street .Inc. Sands Place 2372 Various Rands High tiensity Mahhews, A1C 28185 sb9sale GA 3flO67 6 80,334 7118 YES 046 Mineral Bond 704.647.4411 770 -54, 77051.7338 Mr.C.j.O'Neill elo'ne0lomatthewsncgov SpaftanhuM County PurehasingDepartmeat Blount Construction Comgatiy:Itis. 2018=Various High Density Post OfBee Box 5666 1130 Sands Place 2373 Roads Mineral Bond Spartanburg,SC 29304 Marietta, GA 30067 240,940. 611$ YES 09/o Mr.Ron Kirby 770.541.7333 864.595.5336 rki artanhur ua .e CERTIFICATE .0F LIABILITY INSURANCE DATE JMMMn1YVYYj 91412018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR.NEGATIVELY AMEND, EXTENUOR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), .AUTHORIZED REPRESENTATIVE -OR PRODUCER,.AND THE CERTIFICATE HOLDER. IMPORTANT; If the certificate holderis an ADDITIONAL INSURED, the policy(ies.) must have.ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS. WAIVED, subject to the Aerma and conditions of the policy, certain policies. may req ulre':an endorsement. A statement on this. certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCERN Yates Insurance Agency 2800.Century Parkway Nl;: Suite 3GO NAME: ACT PHONE 404-633-4321 A c No :404-633m`1312 E-MAIL DD.kEss: _eqsQyatesinsxom INSURER s AFFORDINo COVERAGE NAIC# Atlanta GA 30345- wsURI:RA: BIT.CO National. insurance Company20109 CLPmS1595 INSURED BLOUCON-01 INSURER a. B.ITCO General Insurance Corporation 20095 BID uilt.Construction. Cq Inc 1730 Sands: Place INSURER c, Great American Insurance Company 1.6691. INSURER D: Marietta GA 30057 INSURER E:. I INSURER F 1�COT11-1f+ATG A[I IR�QCQ• 44 An7T nnnn Idl Ultlflw NIIMF(f. K• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW. HAVE BEEN- ISSUED TO. THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED_ NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR. OTHER DOCUMENT: WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE.. POLICIES DESCRIBED HEREIN ISSUBJECT TO ALL THE TERMS, EXCLUSIONS AND GONDITIONS.OF SUCH POLICIES. LIMITS SHOWN MAY. HAVE BEEN REDUCED BY PAID CLAIMS. [RSR LTR TYPE OF INSURANCE City of Milton POLICY NUMBERw PN bpNYYY MMM1DDPOLICYlYYYY , .LIMITS A .x. COMMERCIAL GENERAL LIABILITY Y Y CLPmS1595 1111201a 11T/2019 I EACH OCCURRENCE 51.0001000 CLAIMS -MADE IOCCUR.. I RENTED. PREMISES EaoUmrrence . $ 190,90D MED EXP (Anyone person) $ 10,000 PERSONAL & ADV INJURY S 1,6DD,900 GEML AGGREGATE LIMIT APPLIES PER:. .GENERALAG.GREGATE $ 2,ODD,000 PRODUCTS - COMPIOPAGG 5.2.000,000 poucY F3�1 jE' 'E] LOC i I $ OTHER: B AUTOMOBILE LIABILITY .Y Y CAP3661596 1/112018 11112o19 COMBINED SINGLE LIMIT. S 1;000,600 Ea a -d -t BODILY INJURY (Per.person): 5 ANY AUTO BADILY INJURY [ParacddenE}. $ OWNED SCHEDULED. AUTOS ONLY% AUTOS JX X HIREDj� NON-UnNED AUTOS ONLY AUTOS ONLY 1 { € I i PROPERTYDAMAGE I5 Per accident 5 C X UMBRELLALIAB %C OCCUR TI]U03302MIS V112016 1/1/2019 EACH OCCURRENCE ' S: 0;090,00[) AGGREGATE .S 10,006.000 EXCESS LIAB CLAIMS -MAGE DED I X I RETENTION S I n,nba I S B 'WORKERS COMP ENSATION AND EMPLOYERS, LimiLiTY YIN ANYRRORRIETORIPARTNERIExEOUTIVEElNIA Y 4t3a@1596 1l1120is 1/1/2019 X. 5TA1`LITE ERH- E.L. EACH ACCIDENT 1,00(), DOD OFF] CERlMEMBER EXCLUDED?i [Mandatory in NH) E.L. DIS EMPLOYEE 7,600,006 b E:L..III SEAS E -POLICY LIMIT .51,000,000 Ir yayi awAcrltfe under DESCRIPTION OF OPERATIONS below I 3 i orsckipTION'or OPERATIONS I L,OCATioNs I YPHICLES [ACORD 101, Additional Remarks Schedule, may ba attached it more space is requlfacq Subject to policy Perms, conditions, forms and .:exclusIons the insurance.coverag�s afforded by the policies above include the following when required by written contract for the certificate holder andlor entitias.Iisted bt3tgw: Blanket Additional Insured in regards to General Liability for Ongoing and completed operations and Automobile Liability; Blanket Primary and Nan -Contributory in regards to .General Liability; Blanket Waiver of Subrogation in regards to General Liability, Automobile Liability and Workers' Compensation; Per Project Aggregate. applies to the General Liability. Umbretla is subject to policy limits; forms, terms, conditions; and.exclusions. See Attached..: Ir=DTI=If A'rC un1 nFR C:ANCFI I ATInN V.IVt3S=2111:5 AGVKLI WKF'VFiA I IUN.. All ngrits reserved: ACORD 25 (2016103) The ACORD name and logo are registered.marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED beFDRE THE EXPIRATION DATE THEREOF; NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Milton 2006 Heritage Walk Milton GA 30004 AUTR TIVE V.IVt3S=2111:5 AGVKLI WKF'VFiA I IUN.. All ngrits reserved: ACORD 25 (2016103) The ACORD name and logo are registered.marks of ACORD AGENCY. CUSTOMER ID::BLOUCON-01 LOC #: ACCWE)i ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY Yates Insurance Agency NAMED INSURED Blount Construction Cd Inc `1730 Sands Place Marietta GA 30067 POLICY NUMBER CARRIER AFWC COdE EFFECTIVE DATE: I nn]TIOMAL R8MARKS THIS ADDITIONAL REMARKS FOAM IS A SCHEDULE TO ACORD FORK. FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE GL3086(09111) - Transportation Contractors Extended Liability Coverage: AP0401.(10/17) - Broadened.Coverage - Automobiles VV0000313 (4-84) - Waiver of Our Right to Recover From Others Endorsement. GAI6003 (8197) - Schedule of Underlying1nsuranas Project: High Density Mineral Bond; QR 18-PW01 Entity: City of Milton ACORD-101 .(2008101) (.2008 ACORD CORPORATION. All rights reserved. The ACORID name and logoare registered marks of ACORD Bond Na. 1069.31526 "EXHIBIT CA" PERFORMANCE BOND CITY OF MT ILTON,. GEORGIA KNOW ALL ?MEN BY THESE PRESENTS THAT BLCUNT CONSTRUCTION COMPANY, INC. (as. CONTRACTOR. hereinafter referred to as the "Principal"), and Travelers Casualty and Surety. Company of America (as SURETY COMPANY, hereinafter referred to as the. "CONTRACTOR'S SURETY"), are held and firmly hound unto City. of Milton,. Georgia (as OWINER,.hereinafter referred to as the "City-), for the use and benefit of the City, in the sum of Forty Thousand, Six Hundred Dollars ($4.0,600.00), lawful money of .the United States of America, for the payment of which the Principal. and the Contractor's Surety bind themselves,. their heirs, executors, adrninistrators,. successors and assigns, jointlyand severally, firmly by. these presents: WHEREAS, the Principal has entered, or is about to enter, into a certain written agreement with the City for the construction of a project known as High Tensity Mineral. Bond Project (HA5} (hereinafter referred to as "the PROJECT"), which agreement is incorporated herein by reference in its entirety (hereinafter referred to as the "CONTRACT").. NOW THEREFORE, the conditions of this obligation are as follows: L That if the Principal shall fully and completely perform each and all of the terms, provisions and requirements of the Contract, including and during the period of any warranties or guarantees required thereunder, and all modifications, amendments, changes, deletions, additions, and alterations thereto that may hereafter be.made, and if the Principal and the. Contractor's Surety .shall indemnify andhold harmless the City from any and all: losses, liability and damages, claims, judgments, liens, costs. and .fees, of every description; including but. not limited to;. any damages for delay, which the City may incur;. sustain, or suffer by.reason of the failure or.default on.,the part. of. the Principal. in. the performance of any and all of the term s, provisions; and requirements of the Contract,. including all modifications, amendments, changes,..deletions, additions, and alterations thereto, and any warranties or guarantees required thereunder, then this obligation shall be void; otherwise .to remain in full force. and effect; 2. 3n the event of a failure of performance of the Contract by the Principal, which shall include, but not be limited to, any Breach or .default of the Contract: a. The Contractor's .Surety shall commence .performance of its obligations. and undertakings. under this Bond no. Tater than thirty .(30) calendar days. after written notice from the:City to the Contractor's Surety; and b. The means, method or procedure. by which the Contractor's Surety undertakes to perform its obligations under. this Bond shall be subject to the advance written approval of the City. The Contractor's Surety hereby waives noticeof any. and all modifications, omissions, additions, changes, and advance payments or deferred payments in or about the Contract, and agrees, that the obligations undertaken by this. Bond shall .not be impaired.in. any manner by reason of any such modifications, omissions, additions, changes, and advance payments or deferred. payments. The Parties further expressly agree that any action on this Bond may be brought within the time allowed.b?y Geeorg'a law for suit on Contracts under seal. IN WITNESS.WHEREGF, the Principal and Contractor's. Surety have hereunto affixed their corporate seals and caused this obligation to be signed by their duly authorized officers or attorneys -in -fact, as set forth below. were sold, leased, .or rented, and withnut:regard.to whether .such Claimant is oris notin privity of the Contract with the Principal or any Subcontractor performing Work on the. Project. In. the .event of .any claim trade by the. Claimant against the. City, or theliling of a.. Lien. against the property of the .City affected by the Contract, the Contractor's Surety shall either settle or. resolve the plaint and .shall remove any .such Lien: by bond or otherwise as. provided in. the Contract. The Parties further expressly agree that any action.on this Band may he brought within the; time allowQd by Georgia law for suit on contracts under seal. IN WITi<ESS WHEREOF, the Principal and Contractor's. Surety have hereunto affixed their corporate seals and caused this obligation to.be signed by their duly authorized officers, as. set forth below. [SIGNATURES ON FOLLOWING PAGE] Attest: signature) Ma leen E. Mayer(print) Title: " z Date: 9 % zz Attest: Tina Marsh Title: Witness Date: 9/1112018 (signature) (print) CONTRACTOR ("Principal"): BLOU T QONSTRUCTION COMPANY, INC. STRUC '`+Fitt nn r r+pit yr David Faust Vice President-- Attest: rest en Title: Date: q CONTRACTOR'S SURETY: Travelers Casualty and Surety Company of America (print) ire) Title: Attorney In Fact {SEAL:} Date: 9/11/2018 (ATTACH SURETY -S POWER OF ATTORNEY) Travelers Casualty and Surety Company of America oMTravelers Casualty and Surety Company TRAVELERS J St. Paul Fire and Marine Insurance Company POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine insurance Company are corporations duly organized under the laws of the State of Connecticut (herein collectively called the "Companies"), and that the Corn panles do hereby make, constitute and appoint Gary SpuIler, of Atlanta, Georgia, their true and lawful Attorney-in-Facttosign, execute, seal and acknowledge any and all bonds, recognizances, conditional undertakings and other writings obligatory in the nature thereof on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law. IN WITNESS WHEREOF, the Companies have caused this instrument to be signed, and their corporate seals to be hereto affixed, this 3rd day of February, 2017. rTr y'yrr AAVO� r+ 6p COW .SR State of Connecticut y+`• ��'¢ * ���_ By: . City of Hartford ss. Robert L. Raney, Se hfor Vice President On this the 3rd day of February, 2017, before me personally appeared Robert L. Raney, who acknowledged himself to be the Senior Vice President of Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine Insurance Company, and that he, as such, being authorized so to do, executed the foregoing instrument for the purposes therein contained by signing on behalf of the corporations by himself as a duly authorized officer. In Witness Whereof, I hereunto set my hand and official seal. 6• My Commission expires the 30th day of June, 2021 ma1�R C 0* *gyp rlr Marie C. Tetreault, Notary Public This Power of Attorney is granted under and by the authority of the following resolutions adopted by the Boards of Directors of Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine Insurance Company, which resolutions are now in full force and effect, reading as follows: RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President, any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary may appoint Attorneys -in -Fact and Agents to act for and an behalf of the Company and may give such appointee such authority as his or her certificate of authority may prescribe to sign with the Company's name and seal with the Company's seal bonds, recognizances, contracts of indemnity, and other writings obligatory in the nature of a bond, recognizance, or conditional undertaking, and any of said officers or the Board of Directors at any time may remove any such appointee and revoke the power given him or her; and it is FURTHER RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vioe President, any Senior Vice President or any Vice President may delegate all or any part of the foregoing authority to one or mare officers or employees of this Company, provided that each such delegation is in writing and a copy thereof is filed in the office of the Secretary; and it is FURTHER RESOLVED, that any bond, recognizance, contract of indemnity, or writing obligatory in the nature of a bored, recognizance, or conditional undertaking shall be valid and binding upon the Company when (a) signed by the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary and duly attested and sealed with the Company's seal by a Secretary or Assistant Secretary; or {b} duly executed (under seal, if required) by one or more Attorneys -in -Fact and Agents pursuant to the power prescribed in his or her certificate or their certificates of authority or by one or more Campany officers pursuant to a written delegation of authority; and it is FURTHER RESOLVED, that the signature of each of the following officers: President, any Executive Vice President, any Senior Vice President, any Vice President, any Assistant Vice President, any Secretary, any Assistant Secretary, and the seal of the Company may be affixed by facsimile to any Power of Attorney or to any certificate relating thereto appointing Resident Vice Presidents, Resident Assistant Secretaries or Attorneys -in -Fact for purposes onty of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, aril arty such Power of Attorney or oertificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding on the Company in the future with respect to any bond or understanding to which it is attached. 1. Kevin E. Hughes, the undersigned, Assistant Secretary of Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine Insurance Company, do hereby certify that the above and foregoing is a true and correct copy of the Power of Attorney executed by said Companies, which remains in full force and effect. Dated this day of ) ill�- }}a trr •�� • aaea �1 www�� �.Ir /C COOL8 ,k 8 Kevin E. Hughes, Assi—stant Secretary To redly the authenticity orthis Powder of Attomey, please call us at 1-8W-421-,3ma Please refer to the above-named Attorney -in -Fact and the details of the bond to which f he power is attached Bond No. 106931526 .'EXHIBIT C.2" PAYMF,NT B OND CITY OF MILTON, GEORGIA. KNOW ALL MEN BY THESE PRESENTS THAT BLOUNT CONSTRUCTION COMPANY, INC. (as CONTRACTOR, hereinafter referred to as the "Principal'), and. Travelers Casualty and Surety Company of America (as SURETY COMPANY, hereinafter referred to as the`"CON.TRAC:TOR'S SURETY"}, are held and firmly bound unto City of Milton, Georgia (as OWNER., hereinafter referred to as the "City'), for the use;and benefit of any ",Claimant,''as hereinafter defined. in the.. sum. of Forty Thousand, Six Hundred Dollars ($40,600.00),. lawful money of the United States of America, for the payment of which the Principal and the Contractor's Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the.Principal has entered, or is about to enter, into a certain. written agreement with the City for the:construction of a project known as High Density Mineral Bond. Prosect (IiA5)(hereinafter referred to. as. "the PROJECT),. which.. agreement is incorporated herein by reference in its entirety (hereinafter referrers toas the '.'CONTRACT"). NOW THEREFORE; the condition of this obligation. is such that if the Principal shall promptly make payment to any Claimant, as hereinafter defined,. for all labor, services, and materials used or reasonably required for use in the performance of the. Contract, then. this. obligation shall be void, otherwiseto remain in full forceand effect. A "Claimant" shall be defined -herein as: any Subcontractor, .person, Party, partnership, corporation,. or other entity furnishing labor, services, or materials used or reasonably required for use in the performance of the Contract, without regard to whether such labor, services, or materials CONT CTOR: BLOL: T CONSTRUCTION COMPANY, INC. By: e (slgnat t�3trnrpryr+r David Faust Vice President Title: Date: 9 ;1jr-.xe5 Attest: L i nature) leen E. Mayer (printed) Title: Date:, 9- Tina Marsh Title: Witness Date: 9/11/2018 CONTRACTOR'S SURETY: Travelers Casualty arld Surety G By: Gary Spulle Title: Attorney In Fact Date: 9/11/2018 (signature) (printed) (ATTACH SURETY'S POWER OF ATTORNEY) 1A i�.tiattire) (printed) {SF.AI.) Travelers Casualty and Surety Company of America .A► Travelers Casualty and Surety Company TRAVELERS J St. Paul Fire and Marine Insurance Company POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine Insurance Company are corporations duly organized under the laws of the State of Connecticut (herein collectively called the "Companies"). and that the Companies do hereby make, constitute and appoint Gary Spuller, of Atlanta, Georgia, their true and lawful Attomey-in-Facttosign, execute, seal and acknowledge any and all bonds, recognizances, conditional undertakings and other writings obligatory in the nature thereof on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law. !N WITNESS WHEREOF, the Companies have caused this instrument to be signed, and their corporate seals to be hereto affixed, this 3rd day of February, 2017. � wWrr syr•`. •,yd �1t� COWL R a` CON1+ 1v h *aState of Connecticut `r ,+ By: City of Hartford ss. Robert L. Raney, Se or Vice President 0 this the 3rd day of February, 2017, before me personally appeared Robert L. Raney, who acknowledged himself to be the Senior Vice President of Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine Insurance Company, and that he, as such, being authorized so to do, executed the foregaIng instrument for the purposes therein contained by signing on behalf of the corporations by himself as a duly authorized officer. in Witness Whereof, I hereunto set my hand and official seal. T My Commission expires the 30th day of June, 2021 mR- *�* Marie C. Tetreault, Notary Public This Power of Attorney is granted under and by the authority of the following resolutions adopted by the Boards of Directors of Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine Insurance Company, which resolutions are now in full force and effect, reading as follows: RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President, any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary may appoint Attorneys -in -Fact and Agents to act for and on behalf of the Company and may give such appointee such authority as his or her certificate of authority may prescribe to sign with the Company's name and seal with the Company's seal bonds, recognizances, contracts of indemnity, and other writings obligatory in the nature of a bond, recognizance, or conditiona] undertaking, and any of said officers or the Board of Directors at any time may remove any such appointee and revoke the power given him or her; and it is FURTHER RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President may delegate all or any part of the foregoing authority to one or more officers or employees of this Company, provided that each such delegation is in writing and a copy thereof is filed in the office of the Secretary; and it is FURTHER RESOLVED, that any bond, recognizance, contract of indemnity, or writing obligatory in the nature of a bond, recognizance, or conditional undertaking shall be valid and binding upon the Company when (a) signed by the President, any Vice Chairman, any Ex@CUtiVa Vice President, any Senior Vice President or any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary and duly attested and sealed with the Company's seal by a Secretary or Assistant Secretary; or {b} duty executed (under seal, if required) by one or more Attorneys -in -Fact and Agents pursuant to the power prescribed in his or her certificate or their certificates of authority or by one or mare Company officers pursuant to a written delegatlon of authority; and it is FURTHER RESOLVED, that the signature of each of the following officers: President, any Executive Vice President, any Senior Vice President, any Vice President, any Assistant Vice President, any Secretary, any Assistant Secretary, and the seal of the Company may be affixed by facsimile to any Power of Attorney or to any certificate relating thereto appointing Resident Vice Presidents, Resident Assistant Secretaries or Attorneys -in -Fact for purposes only of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, and any such Power of Attorney or certificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding on the Company in the future with respect to any bond or understanding to which it is attached. I, Kevin E. Hughes, the undersigned, Assistant Secretary of Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine Insurance Company, do hereby certify that the above and foregoing is a true and correct copy of the Power of Attorney executed by said Companies, which remains in full force and effect. Dated this day of �uATFOfiO, : i N-11 wal) CarA ,i° _ r n� - d Kevin E, Hughes, Asssi tantSecretary To verity the authenticity of this Power of Attorney, please call us at 1-80"21-3880. Please refer to the above-named Attorney -in -Fact and the details of the bond to whidh the power is attached. MILTON* ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 14, 2018 FROM: Steven Krokoff, City Manage AGENDA ITEM: Consideration of an Ordinance to Amend Chapter 50 to Incentivize the Development of Larger Lots within the City of Milton. MEETING DATE: Monday, September 24, 2018 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (,APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (YES () NO CITY ATTORNEY REVIEW REQUIRED: (44ES () NO APPROVAL BY CITY ATTORNEY: (,JI PPROVED (J NOT APPROVED PLACED ON AGENDA FOR: ooLu)?Otts 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us 1 www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: Carter Lucas, PE – Assistant City Manager Date: Submitted on September 18, 2018 for the September 24, 2018 Regular City Council Meeting Agenda Item: CONSIDERATION OF AN ORDINANCE TO AMEND CHAPTER 50 – SUBDIVISIONS TO INCENTIVIZE THE DEVELOPMENT OF LARGER LOTS WITHIN THE CITY OF MILTON _____________________________________________________________________________________ Department Recommendation: Approval Executive Summary: In 2017 staff was directed by the City Council to evaluate alternatives that could incentivize large lot developments within the city. In November 2017 and May of 2018 staff presented a number of alternatives that included modifications to the existing city code to simplify the administrative process for certain large lot developments as well as potentially reducing development costs for those developments. In addition to the revisions approved by the city council at the August 5, 2018 council meeting, staff was directed to simplify the process for any size subdivision where all the lots were greater than 3 acres. The proposed changes allow those preliminary plats to be approved administratively without the review by the Planning Commission. Funding and Fiscal Impact: None Alternatives: N/A Legal Review: Paul Frickey, Jarrard and Davis- 9/6/2018 Concurrent Review: Steve Krokoff, City Manager Attachment(s): Ordinance Revisions STATE OF GEORGIA ORDINANCE NUMBER ____________ COUNTY OF FULTON AN ORDINANCE TO AMEND CHAPTER 50 - SUBDIVISIONS; TO PROVIDE FOR THE REPEAL OF CONFLICTING ORDINANCES; TO PROVIDE AN EFFECTIVE DATE; AND FOR OTHER LAWFUL PURPOSES. WHEREAS, Chapter 50 of the City of Milton Code of Ordinances regulates the subdivision of land within the City of Milton; and WHEREAS, the Mayor and Council have determined that it is in the best interest of the City’s residents to amend Chapter 50 to modify the policies and methods for the subdivision of land in the City of Milton. NOW, THEREFORE, THE COUNCIL OF THE CITY OF MILTON HEREBY ORDAINS, while in a Regular called Council meeting on the 8th day of October, 2018 at 6 p.m. as follows: SECTION 1. That Chapter 50 of the City of Milton Code of Ordinances, Section 50-91 (a) (1) shall be amended to read: “(1) For preliminary plats where any lot (other than common areas) within the development is less than 3 acres and, after staff determines that the application is complete, the community development director shall forward the application to the planning commission for public hearing, review, comment and recommendation. For preliminary plats where all lots (other than common areas) are greater than 3 acres and staff has determined that the application is complete and complies with the requirements of this chapter, the community development director shall approve the preliminary plat without requiring the review of the Planning Commission.” SECTION 2. That all Ordinances, parts of Ordinances, or regulations in conflict herewith are hereby repealed. SECTION 3. This Ordinance shall become effective upon its adoption. ORDAINED this the 8th day of October, 2018. Approved: ______________________________ Attest: Joe Lockwood, Mayor __________________________ City Clerk (Seal) I MILTON'llr ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 14, 2018 FROM: Steven Krokoff, City Manager P AGENDA ITEM: Consideration of an Ordinance to Ratify and Convert to Ordinance Form Resolutions of the Council Regarding 9-1-1 Charges, Wireless Enhanced 9-1-1 Charges, and Prepaid Wireless 9-1-1 Charges. MEETING DATE: Monday, September 24, 2018 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (41 PPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (.),?ES () NO CITY ATTORNEY REVIEW REQUIRED: (.4"YES () NO APPROVAL BY CITY ATTORNEY: (,/APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: 0q/144619 2006 Heritage Walk Milton, GA P: 678.242.2500 1 F: 678.242.2499 info@cityofmiltongo.u5 I www.cityofmiltonga.u5 0000 ORDINANCE NO. STATE OF GEORGIA COUNTY OF FULTON AN ORDINANCE TO RATIFY AND CONVERT TO ORDINANCE FORM RESOLUTIONS OF THE COUNCIL REGARDING 9-1-1 CHARGES, WIRELESS ENHANCED 9-1-1 CHARGES, AND PREPAID WIRELESS 9-1-1 CHARGES THE COUNCIL OF THE CITY OF MILTON HEREBY ORDAINS, while in regularly called Council meeting on the ______ day of _______________ 2018 at 6:00 p.m., as follows: SECTION 1. That the Resolutions of the City of Milton Updating and Authorizing 9-1-1 Charges on Telephone Services and Wireless Enhanced 9-1-1 Charges on Wireless Services Other than Prepaid Wireless Services, Resolution No. ___________________ and the Resolution of the City of Milton Updating and Authorizing 9-1-1 Charges on Prepaid Wireless Services, Resolution No. ___________________ (hereinafter collectively, the “Resolutions”), a true and accurate copy of which are attached hereto as Exhibits A and B, respectively, and incorporated herein as if set forth verbatim, are hereby ratified; and SECTION 2. That the Resolutions shall hereinafter be considered an Ordinance of the City of Milton, Georgia; and SECTION 3. That the City of Milton Code of Ordinances at Part II, Chapter 18 – Emergency Management Services, Article III – 911 Emergency Telephone Service, Sections 18-48 and 18-49 are hereby stricken in their entirely and amended to read as follows: Section 18-48. 9-1-1 and Enhanced Wireless 9-1-1 Charges. (a) Pursuant to O.C.G.A. § 46-5-133(a), there is imposed a monthly 9-1-1 charge upon each telephone service subscribed to by a telephone subscriber whose exchange access lines are in the areas served or which would be served by the 9-1-1 service. Pursuant to O.C.G.A. § 46-5- 134(a)(1)(A), the amount of such 9-1-1 charge shall be $1.50 per month per telephone service provided to the telephone subscriber. (b) Pursuant to O.C.G.A. § 46-5-133(a), there is imposed a monthly wireless enhanced 9-1-1 charge upon each wireless telecommunications connection, other than a connection for prepaid wireless service, subscribed to by a telephone subscriber whose place of primary use is within the geographic area that is served by the City of Milton, or that would be served by the City of Milton for the purpose of such an emergency 9-1-1 system. Pursuant to O.C.G.A. § 46-5-134(a)(2)(A), the amount of such enhanced wireless 9-1-1 charge shall be $1.50 per month per wireless telecommunications connection provided to the telephone subscriber. Section 18-49. Prepaid Wireless 9-1-1 Charge. Pursuant to O.C.G.A. § 46-5-134.2(b)(1), there is imposed a prepaid wireless 9-1-1 charge, and the amount of such 9-1-1 charge shall be $1.50 per retail transaction occurring within the jurisdiction of the public safety answering point. SECTION 4. That the City of Milton Code of Ordinances at Part II, Appendix A (“Fees and Other Charges”) shall be updated to reflect the 9-1-1 Charges, Wireless Enhanced 9- 1-1 Charges, and Prepaid Wireless 9-1-1 Charges ratified by this Ordinance; and SECTION 5. That all ordinances, parts of ordinances, or regulations in conflict herewith shall be repealed as of the effective dates listed in the Resolutions; and ORDAINED this ____ day of _____________ 2018. ______________________________ Attest: Joe Lockwood, Mayor ___________________________ Sudie AM Gordon, City Clerk (Seal) MItTON%rr ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 18, 2018 FROM: Steven Krokoff, City Manager AGENDA ITEM: Consideration of an Ordinance to Amend and Restate the Defined Benefit Retirement Plan for the Employees of the City of Milton, Georgia. MEETING DATE: Monday, September 24, 2018 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (ZAPPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (j,4ES () NO CITY ATTORNEY REVIEW REQUIRED: (IES () NO APPROVAL BY CITY ATTORNEY: ()/APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: 6gIX411olt 2006 Heritage Walk Milton, GA P: 678.242.2500 1 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: Sam Trager, Director of Human Resources Date: Submitted on September 18, 2018 for the September 24, 2018 Regular Council Meeting Agenda Item: Consideration of an Ordinance to Amend and Restate the Defined Benefit Retirement Plan for the Employees of the City of Milton, Georgia. Department Recommendation: Approve the attached Ordinance to amend and restate the defined benefit retirement plan for the employees of the City of Milton, Georgia. Executive Summary: The attached ordinance includes a restatement of our plan document and also includes a new benefit to allow employees who served in the military to “buy back” military service. Funding and Fiscal Impact: There is no cost to the City. Employees who opt-in to this benefit will pay the cost. Alternatives: Other Council directed action. Legal Review: Sam VanVolkenburgh, Jarrard and Davis. September 16, 2018 Concurrent Review: Steve Krokoff, City Manager Attachment(s): 1) Adoption Agreement; 2) General Addendum; 3) Service Purchase Addendum City of Milton (Amended Effective October 8, 2018) GEORGIA MUNICIPAL EMPLOYEES BENEFIT SYSTEM DEFINED BENEFIT RETIREMENT PLAN AN ORDINANCE and ADOPTION AGREEMENT for City of Milton Form Volume Submitter Adoption Agreement Amended and Restated as of January 1, 2013 (With Amendments Taking Effect on or Before January 1, 2017) – i – City of Milton (Amended Effective October 8, 2018) TABLE OF CONTENTS PAGE I. AN ORDINANCE TO AMEND AND RESTATE THE DEFINED BENEFIT RETIREMENT PLAN FOR THE EMPLOYEES OF THE CITY OF MILTON, GEORGIA............................................................................................................................1 II. GMEBS DEFINED BENEFIT RETIREMENT PLAN ADOPTION AGREEMENT ...............................................................................................2 1. ADMINISTRATOR ........................................................................................................2 2. ADOPTING EMPLOYER...............................................................................................2 3. GOVERNING AUTHORITY .........................................................................................2 4. PLAN REPRESENTATIVE ............................................................................................2 5. PENSION COMMITTEE ................................................................................................3 6. TYPE OF ADOPTION ....................................................................................................3 7. EFFECTIVE DATE .........................................................................................................3 8. PLAN YEAR ...................................................................................................................5 9. CLASSES OF ELIGIBLE EMPLOYEES .......................................................................5 A. Eligible Regular Employees ........................................................................5 B. Elected or Appointed Members of the Governing Authority ......................5 10. ELIGIBILITY CONDITIONS.......................................................................................6 A. Hours Per Week (Regular Employees) ........................................................6 B. Months Per Year (Regular Employees) .......................................................6 11. WAITING PERIOD.......................................................................................................7 12. ESTABLISHING PARTICIPATION IN THE PLAN ..................................................7 13. CREDITED SERVICE ..................................................................................................8 A. Credited Past Service with Adopting Employer ..........................................8 B. Prior Military Service ..................................................................................9 C. Prior Governmental Service .......................................................................11 D. Leave Conversion for Unused Paid Time Off (e.g., Sick, Vacation, or Personal Leave) .....................................................................12 14. RETIREMENT ELIGIBILITY ....................................................................................14 A. Early Retirement Qualifications ................................................................14 B. Normal Retirement Qualifications .............................................................14 C. Alternative Normal Retirement Qualifications ..........................................16 D. Disability Benefit Qualifications ...............................................................21 15. RETIREMENT BENEFIT COMPUTATION .............................................................21 A. Maximum Total Credited Service ..............................................................21 B. Monthly Normal Retirement Benefit Amount ...........................................22 C. Monthly Early Retirement Benefit Amount ..............................................24 D. Monthly Late Retirement Benefit Amount (check one): ...........................26 E. Monthly Disability Benefit Amount ..........................................................27 F. Minimum/Maximum Benefit For Elected Officials ..................................27 – ii – City of Milton (Amended Effective October 8, 2018) 16. SUSPENSION OF BENEFITS FOLLOWING BONA FIDE SEPARATION OF SERVICE; COLA ............................................................................................28 A. Re-Employment as Eligible Employee After Normal, Alternative Normal, or Early Retirement and Following Bona Fide Separation of Service (see Master Plan Section 6.06(c) Regarding Re-Employment as an Ineligible Employee and Master Plan Section 6.06(e) and (f) Regarding Re-Employment After Disability Retirement) .........................28 B. Cost Of Living Adjustment ........................................................................29 17. TERMINATION OF EMPLOYMENT BEFORE RETIREMENT; VESTING .........30 A. Eligible Regular Employees ......................................................................30 B. Elected or Appointed Members of the Governing Authority ....................31 18. PRE-RETIREMENT DEATH BENEFITS .................................................................31 A. In-Service Death Benefit............................................................................31 B. Terminated Vested Death Benefit ..............................................................33 19. EMPLOYEE CONTRIBUTIONS ...............................................................................34 20. MODIFICATION OF THE TERMS OF THE ADOPTION AGREEMENT .............35 21. TERMINATION OF THE ADOPTION AGREEMENT ............................................35 22. EMPLOYER ADOPTION AND AUTHORIZATION FOR AMENDMENTS .........35 City of Milton (Amended Effective October 8, 2018) I. AN ORDINANCE TO AMEND AND RESTATE THE DEFINED BENEFIT RETIREMENT PLAN FOR THE EMPLOYEES OF THE CITY OF MILTON, GEORGIA An Ordinance to amend and restate the Retirement Plan for the Employees of the City of Milton, Georgia in accordance with and subject to the terms and conditions set forth in the attached Adoption Agreement, any Addendum to the Adoption Agreement, the Georgia Municipal Employees Benefit System (GMEBS) Master Plan Document, and the GMEBS Trust Agreement. When accepted by the authorized officers of the City and GMEBS, the foregoing shall constitute a Contract between the City and GMEBS, all as authorized and provided by O.C.G.A. § 47-5-1 et seq. The Council of the City of Milton, Georgia hereby ordains, and it is hereby ordained by the authority thereof: Section 1. The Retirement Plan for the Employees of the City of Milton, Georgia is hereby amended and restated as set forth in and subject to the terms and conditions stated in the following Adoption Agreement, any Addendum to the Adoption Agreement, the Georgia Municipal Employees Benefit System (GMEBS) Master Plan Document, and the GMEBS Trust Agreement. Ordinance continued on page 38 - 2 – City of Milton (Amended Effective October 8, 2018) II. GMEBS DEFINED BENEFIT RETIREMENT PLAN ADOPTION AGREEMENT 1. ADMINISTRATOR Georgia Municipal Employees Benefit System 201 Pryor Street, SW Atlanta, Georgia 30303 Telephone: 404-688-0472 Facsimile: 404-577-6663 2. ADOPTING EMPLOYER Name: City of Milton, Georgia 3. GOVERNING AUTHORITY Name: Mayor and Council Address: 2006 Heritage Walk, Milton, GA 30004 Phone: (678) 242-2500 Facsimile: (678) 242-2499 4. PLAN REPRESENTATIVE [To represent Governing Authority in all communications with GMEBS and Employees] (See Section 2.49 of Master Plan) Name: Director of Human Resources Address: 2006 Heritage Walk, Milton, GA 30004 Phone: (678) 242-2500 Facsimile: (678) 242-2499 - 3 – City of Milton (Amended Effective October 8, 2018) 5. PENSION COMMITTEE [Please designate members by position. If not, members of Pension Committee shall be determined in accordance with Article XIV of Master Plan] Position: Position: Position: Position: Position: Pension Committee Secretary: Director of Human Resources Address: 2006 Heritage Walk, Milton, GA 30004 Phone: (678) 242-2500 Facsimile: (678) 242-2499 6. TYPE OF ADOPTION This Adoption Agreement is for the following purpose (check one): This is a new defined benefit plan adopted by the Adopting Employer for its Employees. This plan does not replace or restate an existing defined benefit plan. This is an amendment and restatement of the Adopting Employer's preexisting non-GMEBS defined benefit plan. This is an amendment and restatement of the Adoption Agreement previously adopted by the Employer, as follows (check one or more as applicable): To update the Plan to comply with PPA, HEART, WRERA, and other applicable federal laws and guidance. To make the following amendments to the Adoption Agreement (must specify below revisions made in this Adoption Agreement; all provisions must be completed in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): This is an amendment to allow Participants in Service on October 8, 2018, to purchase Prior Military Service Credit under the Plan beginning October 8, 2018 through December 7, 2018, subject to the applicable terms and conditions of Section 13(B)(1) of the Adoption Agreement and the Service Credit Purchase Addendum. 7. EFFECTIVE DATE NOTE: This Adoption Agreement and any Addendum, with the accompanying Master Plan Document, is designed to comply with Internal Revenue Code Section 401(a), as applicable to a governmental qualified defined benefit plan, and is part of the GMEBS Defined Benefit Retirement Plan. Plan provisions designed to comply with certain provisions of the Pension - 4 – City of Milton (Amended Effective October 8, 2018) Protection Act of 2006 ("PPA"); the Heroes Earnings Assistance and Relief Tax Act of 2008 ("HEART"); and the Worker, Retiree, and Employer Recovery Act of 2008 ("WRERA"); and Plan provisions designed to comply with certain provisions of additional changes in federal law and guidance from the Internal Revenue Service under Internal Revenue Service Notice 2012-76 (the 2012 Cumulative List) are effective as of the applicable effective dates set forth in the Adoption Agreement and Master Plan Document. By adopting this Adoption Agreement, with its accompanying Master Plan Document, the Adopting Employer is adopting a plan document intended to comply with Internal Revenue Code Section 401(a), as updated by PPA, HEART, WRERA, and the 2012 Cumulative List with the applicable effective dates. (1) Complete this item (1) only if this is a new defined benefit plan which does not replace or restate an existing defined benefit plan. The effective date of this Plan is . (insert effective date of this Adoption Agreement not earlier than January 1, 2013). (2) Complete this item (2) only if this Plan is being adopted to replace a non-GMEBS defined benefit plan. Except as otherwise specifically provided in the Master Document or in this Adoption Agreement, the effective date of this restatement shall be the ____________________(insert effective date of this Adoption Agreement not earlier than January 1, 2013). This Plan is intended to replace and serve as an amendment and restatement of the Employer’s preexisting plan, which became effective on (insert original effective date of preexisting plan). (3) Complete this item (3) only if this is an amendment and complete restatement of the Adopting Employer's existing GMEBS defined benefit plan. Except as otherwise specifically provided in the Master Document or in this Adoption Agreement, the effective date of this restatement shall be October 8, 2018 (insert effective date of this Adoption Agreement not earlier than January 1, 2013). This Plan is adopted as an amendment and restatement of the Employer's preexisting GMEBS Adoption Agreement, which became effective on April 10, 2017 (insert effective date of most recent Adoption Agreement preceding this Adoption Agreement). The Employer's first Adoption Agreement became effective April 1, 2007 (insert effective date of Employer's first GMEBS Adoption Agreement). The Employer's GMEBS Plan was originally effective April 1, 2007 (insert effective date of Employer's original GMEBS Plan). (If the Employer's Plan was originally a non-GMEBS Plan, then the Employer's non-GMEBS Plan was originally effective (if applicable, insert effective date of Employer's original non-GMEBS Plan).) - 5 – City of Milton (Amended Effective October 8, 2018) 8. PLAN YEAR Plan Year means (check one): Calendar Year Employer Fiscal Year commencing . Other (must specify month and day commencing): January 1. 9. CLASSES OF ELIGIBLE EMPLOYEES Only Employees of the Adopting Employer who meet the Master Plan's definition of "Employee" may be covered under the Adoption Agreement. Eligible Employees shall not include non-governmental employees, independent contractors, leased employees, nonresident aliens, or any other ineligible individuals, and this Section 9 must not be completed in a manner that violates the "exclusive benefit rule" of Internal Revenue Code Section 401(a)(2). A. Eligible Regular Employees Regular Employees include Employees, other than elected or appointed members of the Governing Authority or Municipal Legal Officers, who are regularly employed in the services of the Adopting Employer. Subject to the other conditions of the Master Plan and the Adoption Agreement, the following Regular Employees are eligible to participate in the Plan (check one): ALL - All Regular Employees, provided they satisfy the minimum hour and other requirements specified under "Eligibility Conditions" below. ALL REGULAR EMPLOYEES EXCEPT for the following employees (must specify; specific positions are permissible; specific individuals may not be named): (1) Employees who are initially employed by the City on or after July 1, 2014; and (2) Employees who are reemployed by the City on or after July 1, 2014 (See General Addendum Sections 2 and 14 for additional provisions concerning effect of reemployment on or after July 1, 2014). B. Elected or Appointed Members of the Governing Authority An Adopting Employer may elect to permit participation in the Plan by elected or appointed members of the Governing Authority and/or Municipal Legal Officers, provided they otherwise meet the Master Plan's definition of "Employee" and provided they satisfy any other requirements specified by the Adopting Employer. Municipal Legal Officers to be covered must be specifically identified by position. Subject to the above conditions, the Employer hereby elects the following treatment for elected and appointed officials: (1) Elected or Appointed Members of the Governing Authority (check one): ARE NOT eligible to participate in the Plan. ARE eligible to participate in the Plan. - 6 – City of Milton (Amended Effective October 8, 2018) Please specify any limitations on eligibility to participate here (e.g., service on or after certain date, or special waiting period provision): . (2) Municipal Legal Officers (check one): ARE NOT eligible to participate in the Plan. ARE eligible to participate in the Plan. The term "Municipal Legal Officer" shall include only the following positions (must specify - specific positions are permissible; specific individuals may not be named): . Please specify any limitations on eligibility to participate here (e.g., service on or after certain date) (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)) : . 10. ELIGIBILITY CONDITIONS A. Hours Per Week (Regular Employees) The Adopting Employer may specify a minimum number of work hours per week which are required to be scheduled by Regular Employees in order for them to become and remain "Eligible Regular Employees" under the Plan. It is the responsibility of the Adopting Employer to determine whether these requirements are and continue to be satisfied . The Employer hereby elects the following minimum hour requirement for Regular Employees: No minimum 20 hours/week (regularly scheduled) 30 hours/week (regularly scheduled) Other: 35 hours/week (must not exceed 40 hours/week regularly scheduled) Exceptions: If a different minimum hour requirement applies to a particular class or classes of Regular Employees, please specify below the classes to whom the different requirement applies and indicate the minimum hour requirement applicable to them. Class(es) of Regular Employees to whom exception applies (must specify - specific positions are permissible; specific individuals may not be named): ____________________________. Minimum hour requirement applicable to excepted Regular Employees: No minimum 20 hours/week (regularly scheduled) 30 hours/week (regularly scheduled) Other: _________________ (must not exceed 40 hours/week regularly scheduled) B. Months Per Year (Regular Employees) The Adopting Employer may specify a minimum number of work months per year which are required to be scheduled by Regular Employees in order for them to become and remain - 7 – City of Milton (Amended Effective October 8, 2018) "Eligible Employees" under the Plan. It is the responsibility of the Adopting Employer to determine whether these requirements are and continue to be satisfied. The Employer hereby elects the following minimum requirement for Regular Employees: No minimum At least 6 months per year (regularly scheduled) Exceptions: If different months per year requirements apply to a particular class or classes of Regular Employees, the Employer must specify below the classes to whom the different requirements apply and indicate below the requirements applicable to them. Regular Employees to whom exception applies (must specify - specific positions are permissible; specific individuals may not be named): _______________________________. The months to year requirement for excepted class(es) are: No minimum At least _______ months per year (regularly scheduled) 11. WAITING PERIOD Except as otherwise provided in Section 4.02(b) of the Master Plan, Eligible Regular Employees shall not have a waiting period before participating in the Plan. Likewise, elected or appointed members of the Governing Authority and Municipal Legal Officers, if eligible to participate in the Plan, shall not have a waiting period before participating in the Plan. 12. ESTABLISHING PARTICIPATION IN THE PLAN Participation in the Plan is considered mandatory for all Eligible Employees who satisfy the eligibility conditions specified in the Adoption Agreement, except as provided in Section 4.03(e) of the Master Plan. However, the Employer may specify below that participation is optional for certain classes of Eligible Employees, including Regular Employees, elected or appointed members of the Governing Authority, Municipal Legal Officers, City Managers, and/or Department Heads. If participation is optional for an Eligible Employee, then in order to become a Participant, he must make a written election to participate within 120 days after employment, election or appointment to office, or if later, the date he first becomes eligible to participate in the Plan. The election is irrevocable, and the failure to make the election within the 120 day time limit shall be deemed an irrevocable election not to participate in the Plan. Classes for whom participation is optional (check one): None (Participation is mandatory for all Eligible Employees except as provided in Section 4.03(e) of the Master Plan). Participation is optional for the following Eligible Employees (must specify - specific positions are permissible; specific individuals may not be named; all positions or classes specified must be Eligible Employees): __________________ ____________________________________________________________________. - 8 – City of Milton (Amended Effective October 8, 2018) 13. CREDITED SERVICE In addition to Current Credited Service the Adopting Employer may include as Credited Service the following types of service: A. Credited Past Service with Adopting Employer Credited Past Service means the number of years and complete months of Service with the Adopting Employer prior to the date an Eligible Employee becomes a Participant which are treated as credited service under the Plan. (1) Eligible Employees Employed on Original Effective Date of GMEBS Plan. With respect to Eligible Employees who are employed by the Adopting Employer on the original Effective Date of the Employer's GMEBS Plan, Service with the Adopting Employer prior to the date the Eligible Employee becomes a Participant (including any Service prior to the Effective Date of the Plan) shall be treated as follows (check one): All Service prior to the date the Eligible Employee becomes a Participant shall be credited (as Credited Past Service). All Service prior to the date the Eligible Employe e becomes a Participant shall be credited (as Credited Past Service), except for Service rendered prior to ____________________________ (insert date). All Service prior to the date the Eligible Employee becomes a Participant shall be credited (as Credited Past Service), except as follows (must specify other limitation in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): . No Service prior to the date the Eligible Employee becomes a Participant shall be credited (as Credited Past Service). (2) Previously Employed, Returning to Service after Original Effective Date. If an Eligible Employee is not employed on the original Effective Date of the Employer's GMEBS Plan, but he returns to Service with the Adopting Employer sometime after the Effective Date, his Service prior to the date he becomes a Participant (including any Service prior the Effective Date) shall be treated as follows (check one): All Service prior to the date the Eligible Employee becomes a Participant shall be credited (as Credited Past Service), subject to any limitations imposed above with respect to Eligible Employees employed on the Effective Date. All Service prior to the date the Eligible Employee becomes a Participant shall be credited (as Credited Past Service), provided that after his return to employment, the Eligible Employee performs Service equal to the period of the break in Service or one (1) year, whichever is less. Any limitations imposed above with respect to Eligible Employees employed on the Effective Date shall also apply. - 9 – City of Milton (Amended Effective October 8, 2018) No Service prior to the date the Eligible Employee becomes a Participant shall be credited (as Credited Past Service). Other limitation(s) on Recognition of Credited Past Service (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): Notwithstanding any provision herein to the contrary, if an Employee who was not employed on the original Effective Date of the City’s GMEBS Plan (April 1, 2007) first becomes reemployed by the City on or after July 1, 2014, the Employee will not be eligible in this Plan and his/her service with the City prior to April 1, 2007 will not be taken into account under this Plan for any purposes. . (3) Eligible Employees Initially Employed After Effective Date. If an Eligible Employee's initial employment date is after the original Effective Date of the Employer's GMEBS Plan, his Credited Past Service shall include only the number of years and complete months of Service from his initial employment date to the date he becomes a Participant in the Plan. (4) Newly Eligible Classes of Employees. If a previously ineligible class of Employees becomes eligible to participate in the Plan, the Employer must specify in an addendum to this Adoption Agreement whether and to what extent said Employees' prior service with the Employer shall be treated as Credited Past Service under the Plan. B. Prior Military Service Note: This Section does not concern military service required to be credited under USERRA – See Section 3.02 of the Master Plan for rules on the crediting of USERRA Military Service. (1) Credit for Prior Military Service. The Adopting Employer may elect to treat military service rendered prior to a Participant's initial employment date or reemployment date as Credited Service under the P lan. Unless otherwise specified by the Employer under "Other Conditions" below, the term "Military Service" shall be as defined in the Master Plan. Except as otherwise required by federal or state law or under "Other Conditions" below, Military Service shall not include service which is credited under any other local, state, or federal retirement or pension plan. Military Service credited under this Section shall not include any service which is otherwise required to be credited under the Plan by federal or state law. Prior Military Service shall be treated as follows (check one): Prior Military Service is not creditable under the Plan (if checked, skip to Section 13.C. – Prior Governmental Service). Prior Military Service shall be counted as Credited Service for the following purposes (check one or more as applicable): Computing amount of benefits payable. Meeting minimum service requirements for vesting. Meeting minimum service requirements for benefit eligibility. - 10 – City of Milton (Amended Effective October 8, 2018) (2) Maximum Credit for Prior Military Service. Credit for Prior Military Service shall be limited to a maximum of _____ years (insert number). (3) Rate of Accrual for Prior Military Service. Credit for Prior Military Service shall accrue at the following rate (check one): One month of military service credit for every _______ month(s) (insert number) of Credited Service with the Adopting Employer. One year of military service credit for every _____ year(s) (insert number) of Credited Service with the Adopting Employer. All military service shall be creditable (subject to any caps imposed above) after the Participant has completed _______ years (insert number) of Credited Service with the Employer. Other requirement (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): Credit will be awarded upon payment of prior Military Service credit, in accordance with and subject to the requirements of this Section and the Service Credit Purchase Addendum. (4) Payment for Prior Military Service Credit(check one): Participants shall not be required to pay for military service credit. Participants shall be required to pay for military service credit as follows: The Participant must pay 100% of the actuarial cost of the service credit (as defined below). The Participant must pay an amount equal to (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): . Other Conditions for Award of Prior Military Service Credit (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): The Participant must submit to the Pension Committee Secretary a copy of the Participant’s DD- 214 (military separation papers), reflecting the Participant’s prior Military Service, and any other documentation that the Pension Committee Secretary deems necessary to confirm the Participant’s eligibility to purchase prior Military Service credit.. (5) Limitations on Service Credit Purchases. Unless otherwise specified in an Addendum to the Adoption Agreement, for purposes of this Section and Section 13.C. concerning - 11 – City of Milton (Amended Effective October 8, 2018) prior governmental service credit, the term "actuarial cost of service credit" is defined as set forth in the Service Credit Purchase Addendum. In the case of a service credit purchase, the Participant shall be required to comply with any rules and regulations established by the GMEBS Board of Trustees concerning said purchases. C. Prior Governmental Service Note: A Participant's prior service with other GMEBS employers shall be credited for purposes of satisfying the minimum service requirements for Vesting and eligibility for Retirement and pre-retirement death benefits as provided under Section 9.05 of the Master Plan, relating to portability service. This Section 13(C) does not need to be completed in order for Participants to receive this portability service credit pursuant to Section 9.05 of the Master Plan. (1) Credit for Prior Governmental Service. The Adopting Employer may elect to treat governmental service rendered prior to a Participant's initial employment date or reemployment date as creditable service under the Plan. Subject to any limitations imposed by law, the term "prior governmental service" shall be as defined by the Adopting Employer below. The Employer elects to treat prior governmental service as follows (check one): Prior governmental service is not creditable under the Plan (if checked, skip to Section 13.D. – Unused Sick/Vacation Leave). Prior governmental service shall be counted as Credited Service for the following purposes under the Plan (check one or more as applicable): Computing amount of benefits payable. Meeting minimum service requirements for vesting. Meeting minimum service requirements for benefit eligibility. (2) Definition of Prior Governmental Service. Prior governmental service shall be defined as follows: (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): . Unless otherwise specified above, prior governmental service shall include only full-time service (minimum hour requirement same as that applicable to Eligible Regular Employees). (3) Maximum Credit for Prior Governmental Service. Credit for prior governmental service shall be limited to a maximum of ________ years (insert number). (4) Rate of Accrual for Prior Governmental Service Credit. - 12 – City of Milton (Amended Effective October 8, 2018) Credit for prior governmental service shall accrue at the following rate (check one): One month of prior governmental service credit for every _____ month(s) (insert number) of Credited Service with the Adopting Employer. One year of prior governmental service credit for every _____ year(s) (insert number) of Credited Service with the Adopting Employer. All prior governmental service shall be creditable (subject to any caps imposed above) after the Participant has completed _____ years (insert number) of Credited Service with the Adopting Employer. Other requirement (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): _________________________________________________________________. (5) Payment for Prior Governmental Service Credit. Participants shall not be required to pay for governmental service credit. Participants shall be required to pay for governmental service credit as follows: The Participant must pay ____% of the actuarial cost of the service credit. The Participant must pay an amount equal to (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): ________________________________________________________. Other Conditions for Award of Prior Governmental Service Credit (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): . D. Leave Conversion for Unused Paid Time Off (e.g., Sick, Vacation, or Personal Leave) (1) Credit for Unused Paid Time Off. Subject to the limitations in Section 3.01 of the Master Plan, an Adopting Employer may elect to treat accumulated days of unused paid time off for a terminated Participant, for which the Participant is not paid, as Credited Service. The only type of leave permitted to be credited under this provision is leave from a paid time off plan which qualifies as a bona fide sick and vacation leave plan (which may include sick, vacation or personal leave) and which the Participant may take as paid leave without regard to whether the leave is due to illness or incapacity. The Credited Service resulting from the conversion of unused paid time off must not be the only Credited Service applied toward the accrual of a normal retirement benefit under the Plan. The Pension Committee shall be responsible to certify to GMEBS the total amount of unused paid time off that is creditable hereunder. - 13 – City of Milton (Amended Effective October 8, 2018) Important Note: Leave cannot be converted to Credited Service in lieu of receiving a cash payment. If the Employer elects treating unused paid time off as Credited Service, the conversion to Credited Service will be automatic, and the Participant cannot request a cash payment for the unused paid time off. The Employer elects the following treatment of unused paid time off: Unused paid time off shall not be treated as Credited Service (if checked, skip to Section 14 – Retirement Eligibility). The following types of unused paid time off for which the Participant is not paid shall be treated as Credited Service under the Plan (check one or more as applicable): Unused sick leave Unused vacation leave Unused personal leave Other paid time off (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regula tion 1.401- 1(b)(1)(i)): . (2) Minimum Service Requirement. In order to receive credit for unused paid time off, a Participant must meet the following requirement at termination (check one): The Participant must be 100% vested in a normal retirement benefit. The Participant must have at least _______ years (insert number) of Total Credited Service (not including leave otherwise creditable under this Section). Other (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): . (3) Use of Unused Paid Time Off Credit. Unused paid time off for which the Participant is not paid shall count as Credited Service for the following purposes under the Plan (check one or more as applicable): Computing amount of benefits payable. Meeting minimum service requirements for vesting. Meeting minimum service requirements for benefit eligibility. (4) Maximum Credit for Unused Paid Time Off. Credit for unused paid time off for which the Participant is not paid shall be limited to a maximum of 12 months (insert number). - 14 – City of Milton (Amended Effective October 8, 2018) (5) Computation of Unused Paid Time Off. Unless otherwise specified by the Adopting Employer under "Other Conditions" below, each twenty (20) days of creditable unused paid time off shall constitute one (1) complete month of Credited Service under the Plan. Partial months shall not be credited. (6) Other Conditions (please specify, subject to limitations in Section 3.01 of Master Plan; must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): . 14. RETIREMENT ELIGIBILITY A. Early Retirement Qualifications Early retirement qualifications are (check one or more as applicable): Attainment of age 55 (insert number) Completion of 10 years (insert number) of Total Credited Service Exceptions: If different early retirement eligibility requirements apply to a particular class or classes of Eligible Employees, the Employer must specify below the classes to whom the different requirements apply and indicate below the requirements applicable to them. Eligible Employees to whom exception applies (must specify - specific positions are permissible; specific individuals may not be named): . Early retirement qualifications for excepted class(es) are (check one or more as applicable): Attainment of age _________ (insert number) Completion of _________ years (insert number) of Total Credited Service B. Normal Retirement Qualifications Note: Please complete this Section and also list "Alternative" Normal Retirement Qualifications, if any, in Section 14.C. (1) Regular Employees Normal retirement qualifications for Regular Employees are (check one or more as applicable): Attainment of age 65 (insert number) Completion of 5 years (insert number) of Total Credited Service - 15 – City of Milton (Amended Effective October 8, 2018) In-Service Distribution to Eligible Employees permitted (i.e., a qualifying Participant may commence receiving retirement benefits while in service without first incurring a Bona Fide Separation from Service), if Participant meets minimum age and service requirements specified immediately above and is at least age 62 (unless a lower safe-harbor age is permitted under applicable federal law), subject to applicable Plan provisions concerning recalculation and offset applied at re- retirement to account for the value of benefits received prior to re-retirement. This rule shall apply to (check one): all Participants only the following class(es) of Participants (must specify - specific positions are permissible; specific individuals may not be named): _________________________________________________________________. Exceptions: If different normal retirement qualifications apply to a particular class or classes of Regular Employees, the Employer must specify below t he classes to whom the different requirements apply and indicate below the requirements applicable to them. Class(es) of Regular Employees to whom exception applies (must specify - specific positions are permissible; specific individuals may not be named ): City Managers employed by the City on or after April 1, 2007 and prior to July 1, 2014 (Employees initially employed or reemployed on or after July 1, 2014 are not eligible to participate in the Plan – see Section 9 above and Sections 2 and 14 of General Addendum). Normal retirement qualifications for excepted class(es) are (check one or more as applicable): Attainment of age 65 (insert number) Completion of _________ years (insert number) of Total Credited Service In-Service Distribution to Eligible Employees permitted (i.e., a qualifying Participant may commence receiving retirement benefits while in service without first incurring a Bona Fide Separation from Service), if Participant meets minimum age and service requirements specified immediately above and is at least age 62 (unless a lower safe-harbor age is permitted under applicable federal law), subject to applicable Plan provisions concerning recalculation and offset applied at re- retirement to account for the value of benefits received prior to re-retirement. This rule shall apply to (check one): all Participants only the following class(es) of Participants (must specify - specific positions are permissible; specific individuals may not be named): _________________________________________________________________. (2) Elected or Appointed Members of Governing Authority Complete this Section only if elected or appointed members of the Governing Authority or Municipal Legal Officers are permitted to participate in the Plan. Normal retirement qualifications for this class are (check one or more as applicable): Attainment of age _________ (insert number) Completion of _________ years (insert number) of Total Credited Service - 16 – City of Milton (Amended Effective October 8, 2018) In-Service Distribution to Eligible Employees permitted (i.e., a qualifying Participant may commence receiving retirement benefits while in service without first incurring a Bona Fide Separation from Service), if Participant meets minimum age and service requirements specified immediately above and is at least age 62 (unless a lower safe-harbor age is permitted under applicable federal law), subject to applicable Plan provisions concerning recalculation and offset applied at re- retirement to account for the value of benefits received prior to re-retirement. This rule shall apply to (check one): all Participants only the following class(es) of Participants (must specify - specific positions are permissible; specific individuals may not be named): _________________________________________________________________. Exceptions: If different normal retirement qualifications apply to particular elected or appointed members of the Governing Authority or Municipal Legal Officers, the Employer must specify below to whom the different requirements apply and indicate below the requirements applicable to them. Particular elected or appointed members of the Governing Authority or Municipal Legal Officers to whom exception applies (must specify - specific positions are permissible; specific individuals may not be named): . Normal retirement qualifications for excepted elected or appointed members of the Governing Authority or Municipal Legal Officers are (check one or more as applicable): Attainment of age _________ (insert number) Completion of _________ years (insert number) of Total Credited Service In-Service Distribution to Eligible Employees permitted (i.e., a qualifying Participant may commence receiving retirement benefits while in service without first incurring a Bona Fide Separation from Service), if Participant meets minimum age and service requirements specified immediately above and is at least age 62 (unless a lower safe-harbor age is permitted under applicable federal law), subject to applicable Plan provisions concerning recalculation and offset applied at re- retirement to account for the value of benefits received prior to re-retirement. This rule shall apply to (check one): all Participants only the following class(es) of Participants (must specify - specific positions are permissible; specific individuals may not be named): _________________________________________________________________. C. Alternative Normal Retirement Qualifications The Employer may elect to permit Participants to retire with unreduced benefits after they satisfy service and/or age requirements other than the regular normal retirement qualifications specified above. The Employer hereby adopts the following alternative normal retirement qualifications: - 17 – City of Milton (Amended Effective October 8, 2018) Alternative Normal Retirement Qualifications (check one or more, as applicable): (1) Not applicable (the Adopting Employer does not offer alternative normal retirement benefits under the Plan). (2) Alternative Minimum Age & Service Qualifications (if checked, please complete one or more items below, as applicable): Attainment of age _________ (insert number) Completion of _________ years (insert number) of Total Credited Service In-Service Distribution to Eligible Employees permitted (i.e., a qualifying Participant may commence receiving retirement benefits while in service without first incurring a Bona Fide Separation from Service), if Participant meets minimum age and service requirements specified immediately above and is at least age 62 (unless a lower safe-harbor age is permitted under applicable federal law), subject to applicable Plan provisions concerning recalculation and offset applied at re-retirement to account for the value of benefits received prior to re-retirement. This rule shall apply to (check one): all Participants only the following class(es) of Participants (must specify - specific positions are permissible; specific individuals may not be named): _________________________________________________. This alternative normal retirement benefit is available to: All Participants who qualify. Only the following Participants (must specify - specific positions are permissible; specific individuals may not be named): A Participant (check one): is required is not required to be in the service of the Employer at the time he satisfies the above qualifications in order to qualify for this alternative normal retirement benefit. Other eligibility requirement (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): . (3) Rule of _______ (insert number). The Participant's combined Total Credited Service and age must equal or exceed this number. Please complete additional items below: To qualify for this alternative normal retirement benefit, the Participant (check one or more items below, as applicable): Must have attained at least age ______ (insert number) - 18 – City of Milton (Amended Effective October 8, 2018) Must not satisfy any minimum age requirement In-Service Distribution to Eligible Employees permitted (i.e., a qualifying Participant may commence receiving retirement benefits while in service without first incurring a Bona Fide Separation from Service), if the Participant meets the minimum age and service requirements specified immediately above and is at least age 62 (unless a lower safe-harbor age is permitted under applicable federal law), subject to applicable Plan provisions concerning recalculation and offset applied at re-retirement to account for the value of benefits received prior to re-retirement. This rule shall apply to (check one): all Participants only the following class(es) of Participants (must specify - specific positions are permissible; specific individuals may not be named): _______________________________________________________. This alternative normal retirement benefit is available to: All Participants who qualify. Only the following Participants (must specify - specific positions are permissible; specific individuals may not be named): . A Participant (check one): is required is not required to be in the service of the Employer at the time he satisfies the Rule in order to qualify for this alternative normal retirement benefit. Other eligibility requirement (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): . (4) Alternative Minimum Service. A Participant is eligible for an alternative normal retirement benefit if he has at least ________ years (insert number) of Total Credited Service, regardless of the Participant's age. In-Service Distribution to Eligible Employees permitted (i.e., a qualifying Participant may commence receiving retirement benefits while in service without first incurring a Bona Fide Separation from Service), if the Participant meets the minimum service requirement specified immediately above and is at least age 62 (unless a lower safe-harbor age is permitted under applicable federal law), subject to applicable Plan provisions concerning recalculation and offset applied at re-retirement to account for the value of benefits received prior to re-retirement. This rule shall apply to (check one): all Participants only the following class(es) of Participants (must specify - specific positions are permissible; specific individuals may not be named): _________________________________________________________. - 19 – City of Milton (Amended Effective October 8, 2018) This alternative normal retirement benefit is available to: All Participants who qualify. Only the following Participants (must specify - specific positions are permissible; specific individuals may not be named): . A Participant (check one): is required is not required to be in the service of the Employer at the time he satisfies the qualifications for this alternative normal retirement benefit. Other eligibility requirement (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): . (5) Other Alternative Normal Retirement Benefit. Must specify qualifications (in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): . In-Service Distribution to Eligible Employees permitted (i.e., a qualifying Participant may commence receiving retirement benefits while in service without first incurring a Bona Fide Separation from Service), if the Participant meets minimum age and service requirements specified immediately above and is at least age 62 (unless a lower safe-harbor age is permitted under applicable federal law), subject to applicable Plan provisions concerning recalculation and offset applied at re-retirement to account for the value of benefits received prior to re-retirement. This rule shall apply to (check one): all Participants only the following class(es) of Participants (must specify - specific positions are permissible; specific individuals may not be named): ___________________________________________________________. This alternative normal retirement benefit is available to: All Participants who qualify. Only the following Participants (must specify - specific positions are permissible; specific individuals may not be named): . A Participant (check one): is required is not required to be in the service of the Employer at the time he satisfies the qualifications for this alternative normal retirement benefit. - 20 – City of Milton (Amended Effective October 8, 2018) Other eligibility requirement (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): . (6) Other Alternative Normal Retirement Benefit for Public Safety Employees Only. Must specify qualifications (in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): . In-Service Distribution to Eligible Employees who are Public Safety Employees permitted (i.e., a qualifying Participant may commence receiving retirement benefits while in service without first incurring a Bona Fide Separation from Service), if the Participant meets minimum age and service requirements specified immediately above and is at least age 50 (unless a lower safe-harbor age is permitted under applicable federal law), subject to applicable Plan provisions concerning recalculation and offset applied at re-retirement to account for the value of benefits received prior to re-retirement. This rule shall apply to (check one): all Participants only the following class(es) of Participants (must specify - specific positions are permissible; specific individuals may not be named): ___________________________________________________________. This alternative normal retirement benefit is available to: All public safety employee Participants who qualify. Only the following public safety employee Participants (must specify - specific positions are permissible; specific individuals may not be named): . A public safety employee Participant (check one): is required is not required to be in the service of the Employer at the time he satisfies the qualifications for this alternative normal retirement benefit. Other eligibility requirement (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): . Note: "Public safety employees" are defined under the Internal Revenue Code for this purpose as employees of a State or political subdivision of a State who provide police protection, firefighting services, or emergency medical services for any area within the jurisdiction of such State or political subdivision. - 21 – City of Milton (Amended Effective October 8, 2018) D. Disability Benefit Qualifications Subject to the other terms and conditions of the Master Plan and except as otherwise provided in an Addendum to this Adoption Agreement, disability retirement qualifications are based upon Social Security Administration award criteria or as otherwise provided under Section 2.23 of the Master Plan. The Disability Retirement benefit shall commence as of the Participant's Disabilit y Retirement Date under Section 2.24 of the Master Plan. To qualify for a disability benefit, a Participant must have the following minimum number of years of Total Credited Service (check one): Not applicable (the Adopting Employer does not offer disability retirement benefits under the Plan). No minimum. _______ years (insert number) of Total Credited Service. Other eligibility requirement (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): _______________________________. 15. RETIREMENT BENEFIT COMPUTATION A. Maximum Total Credited Service The number of years of Total Credited Service which may be used to calculate a benefit is (check one or all that apply): not limited. limited to _________ years for all Participants. limited to ________ years for the following classes of Eligible Regular Employees: All Eligible Regular Employees. Only the following Eligible Regular Employees: . limited to _______ years as an elected or appointed member of the Governing Authority. limited to _______ years as a Municipal Legal Officer. Other (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): _________________________________________________________________. - 22 – City of Milton (Amended Effective October 8, 2018) B. Monthly Normal Retirement Benefit Amount (1) Regular Employee Formula The monthly normal retirement benefit for Eligible Regular Employees shall be 1/12 of (check and complete one or more as applicable): (a) Flat Percentage Formula. 2.75% (insert percentage) of Final Average Earnings multiplied by years of Total Credited Service as an Eligible Regular Employee. This formula applies to: All Participants who are Regular Employees. Only the following Participants (must specify - specific positions are permissible; specific individuals may not be named): . (b) Alternative Flat Percentage Formula. ______% (insert percentage) of Final Average Earnings multiplied by years of Total Credited Service as an Eligible Regular Employee. This formula applies to the following Participants (must specify - specific positions are permissible; specific individuals may not be named): . (c) Split Final Average Earnings Formula. _____ % (insert percentage) of Final Average Earnings up to the amount of Covered Compensation (see subsection (2) below for definition of Covered Compensation), plus ______% (insert percentage) of Final Average Earnings in excess of said Covered Compensation, multiplied by years of Total Credited Service as an Eligible Regular Employee. This formula applies to: All Participants who are Regular Employees. Only the following Participants (must specify - specific positions are permissible; specific individuals may not be named): . (d) Alternative Split Final Average Earnings Formula. _____ % (insert percentage) of Final Average Earnings up to the amount of Covered Compensation (see subsection (2) below for definition of Covered Compensation), plus ______% (insert percentage) of Final Average Earnings in excess of said Covered Compensation, multiplied by years of Total Credited Service as an Eligible Regular Employee. This formula applies to: All Participants. - 23 – City of Milton (Amended Effective October 8, 2018) Only the following Participants (must specify - specific positions are permissible; specific individuals may not be named): . [Repeat above subsections as necessary for each applicable benefit formula and Participant class covered under the Plan.] (2) Covered Compensation (complete only if Split Formula(s) is checked above): Covered Compensation is defined as (check one or more as applicable): (a) A.I.M.E. Covered Compensation as defined in Section 2.18 of the Master Plan. This definition of Covered Compensation shall apply to (check one): All Participants who are Regular Employees. Only the following Participants (must specify - specific positions are permissible; specific individuals may not be named): _________________________________________________. (b) Dynamic Break Point Covered Compensation as defined in Section 2.19 of the Master Plan. This definition of Covered Compensation shall apply to (check one): All Participants who are Regular Employees. Only the following Participants (must specify - specific positions are permissible; specific individuals may not be named): . (c) Table Break Point Covered Compensation as defined in Section 2.20 of the Master Plan. This definition of Covered Compensation shall apply to (check one): All Participants who are Regular Employees. Only the following class(es) of Participants (must specify - specific positions are permissible; specific individuals may not be named): . (d) Covered Compensation shall mean a Participant's annual Earnings that do not exceed $_______________ (specify amount). This definition shall apply to (check one): All Participants who are Regular Employees. Only the following Participants (must specify - specific positions are permissible; specific individuals may not be named): . - 24 – City of Milton (Amended Effective October 8, 2018) (3) Final Average Earnings Unless otherwise specified in an Addendum to the Adoption Agreement, Final Average Earnings is defined as the monthly average of Earnings paid to a Participant by the Adopting Employer for the 60 (insert number not to exceed 60) consecutive months of Credited Service preceding the Participant's most recent Termination in which the Participant's Earnings were the highest, multiplied by 12. Note: GMEBS has prescribed forms for calculation of Final Average Earnings that must be used for this purpose. This definition of Final Average Earnings applies to: All Participants who are Regular Employees. Only the following Participants (must specify - specific positions are permissible; specific individuals may not be named): . [Repeat above subsection as necessary for each applicable definition and Participant class covered under the Plan.] (4) Formula for Elected or Appointed Members of the Governing Authority The monthly normal retirement benefit for members of this class shall be as follows (check one): Not applicable (elected or appointed members of the Governing Authority or Municipal Legal Officers are not permitted to participate in the Plan). $_________ (insert dollar amount) per month for each year of Total Credited Service as an elected or appointed member of the Governing Authority or Municipal Legal Officer or major fraction thereof (6 months and 1 day). This formula applies to: All elected or appointed members of the Governing Authority or Municipal Legal Officers eligible to participate. Only the following elected or appointed members of the Governing Authority or Municipal Legal Officers eligible to participate (must specify - specific positions are permissible; specific individuals may not be named): . [Repeat above subsection as necessary for each applicable formula for classes of elected or appointed members covered under the Plan.] C. Monthly Early Retirement Benefit Amount Check and complete one or more as applicable: (1) Standard Early Retirement Reduction Table. The monthly Early Retirement benefit shall be computed in the same manner as the monthly Normal Retirement benefit, but the benefit shall be reduced on an Actuarially Equivalent basis in accordance with Section 12.01 of the Master - 25 – City of Milton (Amended Effective October 8, 2018) Plan to account for early commencement of benefits. This provision shall apply to: All Participants. Only the following Participants (must specify - specific positions are permissible; specific individuals may not be named): Participants who terminated prior to July 1, 2014, who were not reemployed prior to such date. (2) Alternative Early Retirement Reduction Table. The monthly Early Retirement benefit shall be computed in the same manner as the monthly Normal Retirement benefit, but the benefit shall be reduced to account for early commencement of benefits based on the following table. This table shall apply to: All Participants. Only the following Participants (must specify - specific positions are permissible; specific individuals may not be named): Participants who were employed with the City on June 30, 2014 and who terminated employment prior to April 10, 2017. Alternative Early Retirement Reduction Table Number of Years Before Age 65 (check as applicable) Percentage of Normal Retirement Benefit* (complete as applicable) 0 1.000 1 0.97 2 0.94 3 0.91 4 0.88 5 0.85 6 0.82 7 0.79 8 0.76 9 0.73 10 0.70 11 0.___ 12 0.___ 13 0.___ 14 0.___ 15 0.___ *Interpolate for whole months - 26 – City of Milton (Amended Effective October 8, 2018) (3) Alternative Early Retirement Reduction Table. The monthly Early Retirement benefit shall be computed in the same manner as the monthly Normal Retirement benefit, but the benefit shall be reduced to account for early commencement of benefits based on the following table. This table shall apply to: All Participants. Only the following Participants (must specify - specific positions are permissible; specific individuals may not be named): Participants who were employed with the City on June 30, 2014 and remain employed with the City (with no break in Service) as of April 10, 2017. Alternative Early Retirement Reduction Table Number of Years Before Age 65 (check as applicable) Percentage of Normal Retirement Benefit* (complete as applicable) 0 1.000 1 0.98 2 0.96 3 0.94 4 0.92 5 0.90 6 0.88 7 0.86 8 0.84 9 0.82 10 0.80 11 0.___ 12 0.___ 13 0.___ 14 0.___ 15 0.___ *Interpolate for whole months D. Monthly Late Retirement Benefit Amount (check one): (1) The monthly Late Retirement benefit shall be computed in the same manner as the Normal Retirement Benefit, based upon the Participant's Accrued Benefit as of his Late Retirement Date. (2) The monthly Late Retirement benefit shall be the greater of: (1) the monthly retirement benefit accrued as of the Participant's Normal Retirement Date, actuarially increased in accordance with the actuarial table contained in - 27 – City of Milton (Amended Effective October 8, 2018) Section 12.05 of the Master Plan; or (2) the monthly retirement benefit accrued as of the Participant's Late Retirement Date, without further actuarial adjustment under Section 12.06 of the Master Plan. E. Monthly Disability Benefit Amount The amount of the monthly Disability Benefit shall be computed in the same manner as the Normal Retirement benefit, based upon the Participant's Accrued Benefit as of his Disability Retirement Date. Minimum Disability Benefit. The Adopting Employer may set a minimum Disability Benefit. The Employer elects the following minimum Disability benefit (check one): Not applicable (the Adopting Employer does not offer disability retirement benefits under the Plan). No minimum is established. No less than (check one): 20% 10% ____% (if other than 20% or 10% insert percentage amount) of the Participant's average monthly Earnings for the 12 calendar month period (excluding any period of unpaid leave of absence) immediately preceding his Termination of Employment as a result of a Disability. (Unless otherwise specified in an Addendum to the Adoption Agreement, no minimum will apply to elected or appointed members of the Governing Authority or Municipal Legal Officers.) No less than (check one): 66 2/3 % ______% (if other than 66 2/3%, insert percentage amount) of the Participant's average monthly Earnings for the 12 calendar month period (excluding any period of unpaid leave of absence) immediately preceding his Termination of Employment as a result of a Disability, less any monthly benefits paid from federal Social Security benefits as a result of disability as reported by the Employer. (Unless otherwise specified in an Addendum to the Adoption Agreement, no minimum will apply to elected or appointed members of the Governing Authority or Municipal Legal Officers.) Note: The Adopting Employer is responsible for reporting to GMEBS any amounts to be used in an offset. F. Minimum/Maximum Benefit For Elected Officials In addition to any other limitations imposed by federal or state law, the Employer may impose a cap on the monthly benefit amount that may be received by elected or appointed members of the Governing Authority. The Employer elects (check one): Not applicable (elected or appointed members of the Governing Authority do not participate in the Plan). No minimum or maximum applies. - 28 – City of Milton (Amended Effective October 8, 2018) Monthly benefit for Service as an elected or appointed member of the Governing Authority may not exceed 100% of the Participant's final salary as an elected or appointed member of the Governing Authority. Other minimum or maximum (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): . 16. SUSPENSION OF BENEFITS FOLLOWING BONA FIDE SEPARATION OF SERVICE; COLA A. Re-Employment as Eligible Employee After Normal, Alternative Normal, or Early Retirement and Following Bona Fide Separation of Service (see Master Plan Section 6.06(c) Regarding Re-Employment as an Ineligible Employee and Master Plan Section 6.06(e) and (f) Regarding Re-Employment After Disability Retirement) (1) Reemployment After Normal or Alternative Normal Retirement. In the event that a Retired Participant 1) is reemployed with the Employer as an Eligible Employee (as defined in the Plan) after his Normal or Alternative Normal Retirement Date and after a Bona Fide Separation from Service, or 2) is reemployed with the Employer in an Ineligible Employee class, and subsequently again becomes an Eligible Employee (as defined in the Plan) due to the addition of such class to the Plan after his Normal or Alternative Normal Retirement Date, the following rule shall apply (check one): (a) The Participant's benefit shall be suspended in accordance with Section 6.06(a)(1) of the Master Plan for as long as the Participant remains employed. (b) The Participant may continue to receive his retirement ben efit in accordance with Section 6.06(b) of the Master Plan. This rule shall apply to (check one): all Retired Participants only the following classes of Retired Participants (must specify (specific positions are permissible; specific individuals may not be named) - benefits of those Retired Participants not listed shall be suspended in accordance with Section 6.06(a) of the Master Plan if they return to work with the Employer): . (2) Reemployment After Early Retirement. In the event a Participant Retires with an Early Retirement benefit after a Bona Fide Separation from Service 1) is reemployed with the Employer as an Eligible Employee before his Normal Retirement Date; or 2) is reemployed with the Employer in an Ineligible Employee class, and subsequently again becomes an Eligible - 29 – City of Milton (Amended Effective October 8, 2018) Employee (as defined in the Plan) before his Normal Retirement Date due to the addition of such class to the Plan, the following rule shall apply (check one or more as applicable): (a) The Participant's Early Retirement benefit shall be suspended in accordance with Section 6.06(a)(1) of the Master Plan for as long as the Participant remains employed. This rule shall apply to (check one): all Retired Participants; only the following classes of Retired Participants (must specify - specific positions are permissible; specific individuals may not be named): ___________________________________________________________. (b) The Participant's Early Retirement benefit shall be suspended in accordance with Section 6.06(a)(1) of the Master Plan. However, the Participant may begin receiving benefits after he satisfies the qualifications for Normal Retirement or Alternative Normal Retirement, as applicable, and after satisfying the minimum age parameters of Section 6.06(a)(3) of the Master Plan, in accordance with Section 6.06(b)(2)(B)(i) of the Master Plan. This rule shall apply to (check one): all Retired Participants; only the following classes of Retired Participants (must specify - specific positions are permissible; specific individuals may not be named): ___________________________________________________________. (c) The Participant's Early Retirement benefit shall continue in accordance with Section 6.06(b)(2)(B)(ii) of the Master Plan. This rule shall apply to (check one): all Retired Participants; only the following classes of Retired Participants (must specify - specific positions are permissible; specific individuals may not be named): ___________________________________________________________. B. Cost Of Living Adjustment The Employer may elect to provide for an annual cost-of-living adjustment (COLA) in the amount of benefits being received by Retired Participants and Beneficiaries, which shall be calculated and paid in accordance with the terms of the Master Plan. The Employer hereby elects the following (check one): (1) No cost-of-living adjustment. (2) Variable Annual cost-of-living adjustment not to exceed ______% (insert percentage). (3) Fixed annual cost-of-living adjustment equal to ______% (insert percentage). - 30 – City of Milton (Amended Effective October 8, 2018) The above cost-of-living adjustment shall apply with respect to the following Participants (and their Beneficiaries) (check one): All Participants (and their Beneficiaries). Participants (and their Beneficiaries) who terminate employment on or after __________________ (insert date). Other (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)); specific positions are permissible; specific individuals may not be named): . The Adjustment Date for the above cost-of-living adjustment shall be (if not specified, the Adjustment Date shall be January 1): ______________________________________________. 17. TERMINATION OF EMPLOYMENT BEFORE RETIREMENT; VESTING A. Eligible Regular Employees Subject to the terms and conditions of the Master Plan, a Participant who is an Eligible Regular Employee and whose employment is terminated for any reason other than death or retirement shall earn a vested right in his accrued retirement benefit in accordance with the following schedule (check one): No vesting schedule (immediate vesting). Cliff Vesting Schedule. Benefits shall be 100% vested after the Participant has a minimum of 7 years (insert number not to exceed 10) of Total Credited Service. Benefits remain 0% vested until the Participant satisfies this minimum. Graduated Vesting Schedule. Benefits shall become vested in accordance with the following schedule (insert percentages): COMPLETED YEARS OF TOTAL CREDITED SERVICE VESTED PERCENTAGE 1 % 2 % 3 % 4 % 5 % 6 % 7 % 8 % 9 % 10 % - 31 – City of Milton (Amended Effective October 8, 2018) Exceptions: If a vesting schedule other than that specified above applies to a special class(es) of Regular Employees, the Employer must specify the different vesting schedule below and the class(es) to whom the different vesting schedule applies. Regular Employees to whom exception applies (must specify - specific positions are permissible; specific individuals may not be named): City Manager. Vesting Schedule for excepted class (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): Immediate Vesting (no vesting requirement). B. Elected or Appointed Members of the Governing Authority Subject to the terms and conditions of the Master Plan, a Participant who is an elected or appointed member of the Governing Authority or a Municipal Legal Officer shall earn a vested right in his accrued retirement benefit for Credited Service in such capacity in accordance with the following schedule (check one): Not applicable (elected or appointed members of the Governing Authority are not permitted to participate in the Plan). No vesting schedule (immediate vesting). Other vesting schedule (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): . 18. PRE-RETIREMENT DEATH BENEFITS A. In-Service Death Benefit Subject to the terms and conditions of the Master Plan, the Employer hereby elects the following in-service death benefit, to be payable in the event that an eligible Participant's employment with the Employer is terminated by reason of the Participant's death prior to Retirement (check and complete one): (1) Auto A Death Benefit. A monthly benefit payable to the Participant's Pre-Retirement Beneficiary, equal to the decreased monthly retirement benefit that would have otherwise been payable to the Participant, had he elected a 100% joint and survivor benefit under Section 7.03 of the Master Plan. In order to be eligible for this benefit, a Participant must meet the following requirements (check one): The Participant must be vested in a normal retirement benefit. - 32 – City of Milton (Amended Effective October 8, 2018) The Participant must have ______ years (insert number) of Total Credited Service. The Participant must be eligible for Early or Normal Retirement. Other eligibility requirement (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401- 1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): . (2) Actuarial Reserve Death Benefit. A monthly benefit payable to the Participant's Pre-Retirement Beneficiary, actuarially equivalent to the reserve required for the Participant's anticipated Normal Retirement benefit, provided the Participant meets the following eligibility conditions (check one): The Participant shall be eligible upon satisfying the eligibility requirements of Section 8.02(c) of the Master Plan. The Participant must have _____ years (insert number) of Total Credited Service. Other eligibility requirement (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401- 1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): . Imputed Service. For purposes of computing the actuarial reserve death benefit, the Participant's Total Credited Service shall include (check one): Total Credited Service accrued prior to the date of the Participant's death. Total Credited Service accrued prior to the date of the Participant's death, plus (check one): one-half (½) ___________ (insert other fraction) of the Service between such date of death and what would otherwise have been the Participant's Normal Retirement Date. (See Master Plan Section 8.02(b) regarding 10-year cap on additional Credited Service.) Minimum In-Service Death Benefit for Vested Employees Equal to Terminated Vested Death Benefit. Unless otherwise specified under "Exceptions" below, if a Participant's employment is terminated by reason of the Participant's death prior to Retirement, and if as of the date of death the Participant is vested but he does not qualify for the in-service death benefit, then the Auto A Death Benefit will be payable, provided the Auto A Death Benefit is made available to terminated vested employees under the Adoption Agreement (see "Terminated Vested Death Benefit" below). (3) Exceptions: If an in-service death benefit other than that specified above applies to one or more classes of Participants, the Employer must specify below the death benefit payable, - 33 – City of Milton (Amended Effective October 8, 2018) the class(es) to whom the different death benefit applies, and the eligibility conditions for said death benefit. Alternative Death Benefit (must specify formula that satisfies the definite written program and definitely determinable requirements of Treasury Regulations Sections 1.401-1(a)(2) and 1.401-1(b)(1)(i) and does not violate limits applicable to governmental plans under Code Sections 401(a)(17) and 415): . Participants to whom alternative death benefit applies (must specify - specific positions are permissible; specific individuals may not be named): . Eligibility conditions for alternative death benefit (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): . B. Terminated Vested Death Benefit (1) Complete this Section only if the Employer offers a terminated vested death benefit. The Employer may elect to provide a terminated vested death benefit, to be payable in the event that a Participant who is vested dies after termination of employment but before Retirement benefits commence. Subject to the terms and conditions of the Master Plan, the Employer hereby elects the following terminated vested death benefit (check one): Auto A Death Benefit. A monthly benefit payable to the Participant's Pre-Retirement Beneficiary, equal to the decreased monthly retirement benefit that would have otherwise been payable to the Participant had he elected a 100% joint and survivor benefit under Section 7.03 of the Master Plan. Accrued Retirement Benefit. A monthly benefit payable to the Participant's Pre-Retirement Beneficiary which shall be actuarially equivalent to the Participant's Accrued Normal Retirement Benefit determined as of the date of death. (2) Exceptions: If a terminated vested death benefit other than that specified above applies to one or more classes of Participants, the Employer must specify below the death benefit payable, the class(es) to whom the different death benefit applies, and the eligibility conditions for said death benefit. Alternative Death Benefit (must specify formula that satisfies the definite written program and definitely determinable requirements of Treasury Regulations Sections 1.401-1(a)(2) and 1.401-1(b)(1)(i) and does not violate limits applicable to governmental plans under Code Sections 401(a)(17) and 415): . Participants to whom alternative death benefit applies (must specify - specific positions are permissible; specific individuals may not be named): . Eligibility conditions for alternative death benefit (must specify in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the - 34 – City of Milton (Amended Effective October 8, 2018) definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): . 19. EMPLOYEE CONTRIBUTIONS (1) Employee contributions (check one): Are not required. Are required in the amount of _____ % (insert percentage) of Earnings for all Participants. Are required in the amount of 3.0% (insert percentage) of Earnings for Participants in the following classes (must specify - specific positions are permissible; specific individuals may not be named ): Eligible Regular Employees employed on or after April 1, 2007, commencing with the first payroll period beginning on or after April 1, 2007. [Repeat above subsection as necessary if more than one contribution rate applies.] (2) Pre-Tax Treatment of Employee Contributions. If Employee Contributions are required in Subsection (1) above, an Adopting Employer may elect to "pick up" Employee Contributions to the Plan in accordance with IRC Section 414(h). In such case, Employee Contributions shall be made on a pre-tax rather than a post-tax basis, provided the requirements of IRC Section 414(h) are met. If the Employer elects to pick up Employee Contributions, it is the Employer's responsibility to ensure that Employee Contributions are paid and reported in accordance with IRC Section 414(h). The Adopting Employer must not report picked up contributions as wages subject to federal income tax withholding. The Employer hereby elects (check one): To pick up Employee Contributions. By electing to pick up Employee Contributions, the Adopting Employer specifies that the contributions, although designated as Employee Contributions, are being paid by the Employer in lieu of Employee Contributions. The Adopting Employer confirms that the executor of this Adoption Agreement is duly authorized to take this action as required to pick up contributions. This pick-up of contributions applies prospectively, and it is evidenced by this contemporaneous written document. On and after the date of the pick-up of contributions, a Participant does not have a cash or deferred election right (within the meaning of Treasury Regulation Section 1.401(k)-1(a)(3)) with respect to the designated Employee Contributions, which includes not having the option of receiving the amounts directly instead of having them paid to the Plan. Not to pick up Employee Contributions. (3) Interest on Employee Contributions. The Adopting Employer may elect to pay interest on any refund of Employee Contributions. Interest shall not be paid. - 35 – City of Milton (Amended Effective October 8, 2018) Interest shall be paid on a refund of Employee Contributions at a rate established by GMEBS from time to time. Other rate of interest (must specify rate in a manner that satisfies the definite written program requirement of Treasury Regulation 1.401-1(a)(2) and the definitely determinable requirement of Treasury Regulation 1.401-1(b)(1)(i)): . 20. MODIFICATION OF THE TERMS OF THE ADOPTION AGREEMENT If an Adopting Employer desires to amend any of its elections contained in this Adoption Agreement (or any Addendum), the Governing Authority by official action must adopt an amendment of the Adoption Agreement (or any Addendum) or a new Adoption Agreement (or Addendum) must be adopted and forwarded to the Board for approval. The amendment of the new Adoption Agreement (or Addendum) is not effective until approved by the Board and other procedures required by the Plan have been implemented. The Administrator will timely inform the Adopting Employer of any amendments made by the Board to the Plan. 21. TERMINATION OF THE ADOPTION AGREEMENT This Adoption Agreement (and any Addendum) may be terminated only in accordance with the Plan. The Administrator will inform the Adopting Employer in the event the Board should decide to discontinue this volume submitter program. 22. EMPLOYER ADOPTION AND AUTHORIZATION FOR AMENDMENTS Adoption. The Adopting Employer hereby adopts the terms of the Adoption Agreement and any Addendum, which is attached hereto and made a part of this ordinance. The Adoption Agreement (and, if applicable, the Addendum) sets forth the Employees to be covered by the Plan, the benefits to be provided by the Adopting Employer under the Plan, and any conditions imposed by the Adopting Employer with respect to, but not inconsistent with, the Plan. The Adopting Employer reserves the right to amend its elections under the Adoption Agreement and any Addendum, so long as the amendment is not inconsistent with the Plan or the Internal Revenue Code or other applicable law and is approved by the Board of Trustees of GMEBS. The Adopting Employer acknowledges that it may not be able to rely on the volume submitter advisory letter if it makes certain elections under the Adoption Agreement or the Addendum. The Adopting Employer hereby agrees to abide by the Master Plan, Trust Agreement, and rules and regulations adopted by the Board of Trustees of GMEBS, as each may be amended from time to time, in all matters pertaining to the operation and administration of the Plan. It is intended that the Act creating the Board of Trustees of GMEBS, this Plan, and the rules and regulations of the Board are to be construed in harmony with each other. In the event of a conflict between the provisions of any of the foregoing, they shall govern in the following order: - 36 – City of Milton (Amended Effective October 8, 2018) (1) The Act creating the Board of Trustees of The Georgia Municipal Employees' Benefit System, O.C.G.A. Section 47-5-1 et seq. (a copy of which is included in the Appendix to the Master Defined Benefit Plan Document) and any other applicable provisions of O.C.G.A. Title 47; (2) The Master Defined Benefit Plan Document and Trust Agreement; (3) This Ordinance and Adoption Agreement (and any Addendum); and (4) The rules and regulations of the Board. In the event that any section, subsection, sentence, clause or phrase of this Plan shall be declared or adjudged invalid or unconstitutional, such adjudication shall in no manner affect the previously existing provisions or the other section or sections, subsections, sentences, clauses or phrases of this Plan, which shall remain in full force and effect, as if the section, subsection, sentence, clause or phrase so declared or adjudicated invalid or unconstitutional were not originally a part hereof. The Governing Authority hereby declares that it would have passed the remaining parts of this Plan or retained the previously existing provisions if it had known that such part or parts hereof would be declared or adjudicated invalid or unconstitutional. This Adoption Agreement (and any Addendum) may only be used in conjunction with Georgia Municipal Employees Benefit System Master Defined Benefit Retirement Plan Document approved by the Internal Revenue Service under advisory letter J501718a dated March 30, 2018. The Adopting Employer understands that failure to properly complete this Adoption Agreement (or any Addendum), or to operate and maintain the Plan and Trust in accordance with the terms of the completed Adoption Agreement (and any Addendum), Master Plan Document and Trust, may result in disqualification of the Adopting Employer's Plan under the Internal Revenue Code. Inquiries regarding the adoption of the Plan, the meaning of Plan provisions, or the effect of the IRS advisory letter should be directed to the Administrator. The Administrator is Georgia Municipal Employees Benefit System, with its primary business offices located at: 201 Pryor Street, SW, Atlanta, Georgia, 30303. The business telephone number is: (404) 688-0472. The primary person to contact is: GMEBS Legal Counsel. Authorization for Amendments. Effective on and after February 17, 2005, the Adopting Employer hereby authorizes the volume submitter practitioner who sponsors the Plan on behalf of GMEBS to prepare amendments to the Plan, for approval by the Board, on its behalf as provided under Revenue Procedure 2005-16, as superseded by Revenue Procedure 2015-36, Revenue Procedure 2011-49, and Announcement 2005-37. Effective January 1, 2013, Georgia Municipal Association, Inc., serves as the volume submitter practitioner for the Plan. Employer notice and signature requirements were met for the Adopting Employer before the effective date of February 17, 2005. The Adopting Employer understands that the implementing amendment reads as follows: On and after February 17, 2005, the Board delegates to the Practitioner the authority to advise and prepare amendments to the Plan, for approval by the Board, on behalf of all Adopting Employers, including those Adopting Employers who have adopted the Plan prior to the January 1, 2013, restatement of the Plan, for changes in the Code, the regulations thereunder, revenue rulings, other statements published by Internal Revenue Service, including model, sample, or other required - 37 – City of Milton (Amended Effective October 8, 2018) good faith amendments (but only if their adoption will not cause such Plan to be individually designed), and for corrections of prior approved plans. These amendments shall be applied to all Adopting Employers. Employer notice and signature requirements have been met for all Adopting Employers before the effective date of February 17, 2005. In any event, any amendment prepared by the Practitioner and approved by the Board will be provided by the Administrator to Adopting Employers. Notwithstanding the foregoing paragraph, no amendment to the Plan shall be prepared on behalf of any Adopting Employer as of either: • the date the Internal Revenue Service requires the Adopting Employer to file Form 5300 as an individually designed plan as a result of an amendment by the Adopting Employer to incorporate a type of Plan not allowable in a volume submitter plan as described in Revenue Procedure 2015-36; or • as of the date the Plan is otherwise considered an individually designed plan due to the nature and extent of the amendments. If the Adopting Employer is required to obtain a determination letter for any reason in order to maintain reliance on the advisory letter, the Practitioner's authority to amend the Plan on behalf of the Adopting Employer is conditioned on the Plan receiving a favorable determination letter. The Adopting Employer further understands that, if it does not give its authorization hereunder or, in the alternative, adopt another pre-approved plan, its Plan will become an individually designed plan and will not be able to rely on the volume submitter advisory letter. - 38 – City of Milton (Amended Effective October 8, 2018) AN ORDINANCE TO AMEND AND RESTATE THE DEFINED BENEFIT RETIREMENT PLAN FOR THE EMPLOYEES OF THE CITY OF MILTON, GEORGIA (continued from page 1) Section 2. Except as otherwise specifically required by law or by the terms of the Master Plan or Adoption Agreement (or any Addendum), the rights and obligations under the Plan with respect to persons whose employment with the City was terminated or who vacated his office with the City for any reason whatsoever prior to the effective date of this Ordinance are fixed and shall be governed by such Plan, if any, as it existed and was in effect at the time of such termination. Section 3. The effective date of this Ordinance shall be October 8, 2018. Section 4. All Ordinances and parts of ordinances in conflict herewith are expressly repealed. Approved by the Mayor and Council of the City of Milton, Georgia this _______ day of _____________________, 20_____. Attest: CITY OF MILTON, GEORGIA City Clerk Mayor (SEAL) Approved: __________________________ City Attorney The terms of the foregoing Adoption Agreement are approved by the Board of Trustees of Georgia Municipal Employees Benefit System. IN WITNESS WHEREOF, the Board of Trustees of Georgia Municipal Employees Benefit System has caused its Seal and the signatures of its duly authorized officers to be affixed this ______ day of __________________________, 20____. Board of Trustees Georgia Municipal Employees Benefit System (SEAL) Secretary City of Milton (Amended Effective October 8, 2018) GENERAL ADDENDUM TO THE GEORGIA MUNICIPAL EMPLOYEES BENEFIT SYSTEM DEFINED BENEFIT RETIREMENT PLAN ADOPTION AGREEMENT This is an Addendum to the Adoption Agreement completed by the City of Milton, as follows (complete one or more sections, as applicable): ***Item (1) of Pre –Approved Addendum – Not Applicable*** (2) Discontinuance of participation in the Plan by one or more Departments or classes of Employees (for amendment of Adoption Agreement only - see Section 9 of Adoption Agreement): (a) DB Plan Participation Closed to Employees Initially Employed or Reemployed on or after July 1, 2014 – Any Employee who is initially employed or reemployed by the City of Milton on or after July 1, 2014, will not participate in the DB Plan (this Plan) with respect to his/her Service and Earnings on or after the date of such initial employment or reemployment. Eligible Regular Employees who are employed with the City as of June 30, 2014, will remain in this Plan, subject to the eligibility requirements of this Plan, and except as otherwise provided in subsections 2(b) and Section 14 below concerning the effect of becoming reemployed. An Employee who is employed with the City as of June 30, 2014 , but who does not satisfy the eligibility requirements (e.g., hour per week or month per year requirement) to participate in this Plan as of such date, and who, without terminating and becoming reemployed by the City, meets the eligibility requirements to participate in this Plan on or after July 1, 2014 shall become a Participant in this Plan upon satisfying such eligibility requirements, subject to subsection 2(b) and Section 14 below concerning the effect of becoming reemployed. (b) Employed as of June 30, 2014; Effect of Termination & Reemployment – If an Eligible Regular Employee who is employed with the City as of June 30, 2014, Terminates employment and becomes reemployed by the City on or after July 1, 2014, said Employee will not be eligible to participate in this Plan with respect to his/her Service and Earnings with the City on or after said - 2 - City of Milton (Amended Effective October 8, 2018) reemployment date. In addition, said Eligible Regular Employee’s Vested status, the Eligible Regular Employee’s eligibility for Retirement and pre-retirement death benefits, and the amount of any benefits payable to or on behalf of the Eligible Regular Employee under this Plan, if any, w ith respect to the Eligible Regular Employee’s Service with the City prior to said reemployment date will be determined based upon the Eligible Regular Employee’s Credited Service and his/her Final Average Earnings as of the date of his or her Termination of employment preceding the date he/she is first reemployed by the City on or after July 1, 2014. Notwithstanding the provision above concerning determination of Vested status, portability service with other GMEBS Retirement Fund member employers will be taken into account as provided under subsection 2(d) below. Service and Earnings on or after said reemployment date will not be taken into account for any purpose under this Plan (e.g., for purposes of becoming Vested under the DB Plan, meeting benefit eligibility requirements, or computing the amount of benefits payable, if any, under the DB Plan). See also Section 14 of this Addendum regarding Frozen Plan Provisions. (c) Former Employees Not Employed on June 30, 2014, Who Become Reemployed or after July 1, 2014 – If a former Employee of the City who is not employed with the City as of June 30, 2014, becomes reemployed by the City on or after July 1, 2014, the Employee will not be eligible to participate in this Plan with respect to his or her Service and Earnings with the City on or after the date on which he or she is reemployed. The Employee’s Vested status, the Employee’s eligibility for Retirement and pre-retirement benefits, and the amount of any benefits payable under this Plan, if any, with respect to the Employee’s Service with the City prior to said reemployment date will be determined in accordance with the applicable terms of this Plan, if any, in effect as of the date of the Employee’s most recent Termination from the City preceding the date on which he or she is first reemployed by the City on or after July 1, 2014, and the Employee’s Credited Service and Final Average Earnings with the City, if any, as of said Termination date. Notwithstanding the provision above concerning determination of Vested status, portability service will be taken into account as provided under subsection 2(d) below. Service and Earnings with - 3 - City of Milton (Amended Effective October 8, 2018) the City on or after said reemployment date will not be taken into account for any purpose under this Plan (e.g., for purposes of becoming Vested, meeting benefit eligibility requirements, or computing the amount of benefits payable under this Plan). See also Section 14 of this Addendum regarding Frozen Plan Provisions. (d) GMEBS Portability Service – Credited Service under the defined benefit retirement plans of other GMEBS Retirement Fund member employers (portability service) will continue to be taken into account under this Plan in accordance with the GMEBS Master Plan (solely for purposes of determining Vested status and eligibility for retirement benefits under this Plan) with respect to: (1) Eligible Regular Employees who are employed with the City as of June 30, 2014; and (2) former Eligible Regular Employees of the City not employed with the City as of June 30, 2014, who previously participated in this Plan, provided they do not become reemployed by the City on or after July 1, 2014. If an Employee or former Employee described in this subsection 2(d)(1) – (2) becomes reemployed with the City on or after July 1, 2014, then any portability service on or after said reemployment date will not be taken into account for any purpose under this Plan, notwithstanding any provision of the Master Plan to the contrary. ***Items (3) through (13) of Pre–Approved Addendum–Not Applicable*** (14) Frozen Plan Provisions (for amendment of Adoption Agreement only – see Section 9 of Adoption Agreement regarding Classes of Eligible Employees): (a) Plan Freeze - The Plan is "frozen" effective as of July 1, 2014 (specify date). The Plan shall be subject to all provisions of the Adoption Agreement and Master Plan, except as otherwise provided herein, and the Employer shall continue to maintain the Plan's qualified status. The Plan shall be frozen, as follows (check as applicable): (i) The Plan shall be frozen with respect to the following class(es) of Eligible Employees (one or more as applicable): all Participants; all Eligible Regular Employees; Members of the Governing Authority; - 4 - City of Milton (Amended Effective October 8, 2018) Municipal Legal Officers; other (must specify): Employees initially employed or reemployed on or after July 1, 2014. (ii) Active Participants in the affected class(es) of Eligible Employees as of the freeze effective date shall be vested in their normal retirement benefits accrued as of the effective date of the freeze to the extent funded notwithstanding any provision of the Adoption Agreement to the contrary. (iii) Employees who are (check all that apply): employed by the Employer or in office as of _________ (specify date), first employed on or after July 1, 2014 (specify date), first take office on or after ___________ (specify date), reemployed on or after July 1, 2014 (specify date), return to office (following a vacation of office) on or after __________ (specify date), shall not be eligible to participate in the Plan on or after the date on which such Employee is first employed or reemployed on or after July 1, 2014, as applicable (specify date). (iv) With respect to Employees designated in paragraph (iii) above, Earnings on or after the date on which such Employee is first employed or reemployed on or after July 1, 2014, as applicable (specify date) shall not be taken into account for purposes of the Plan. (v) The Employees designated in paragraph (iii) above shall not be credited with service for the Employer on or after the date on which such Employee is first employed or reemployed on or after July 1, 2014, as applicable (specify date) for purposes of (check all that apply): computing the amount of benefits payable; meeting minimum service requirements for participation and vesting; meeting minimum service requirements for benefit eligibility under the Plan. (vi) The following additional provisions shall a pply as a result of the freeze (must specify): See General - 5 - City of Milton (Amended Effective October 8, 2018) Addendum Section 2 for additional provisions concerning Plan freeze. The terms of the foregoing Addendum to the Adoption Agreement are approved by the Mayor and Council of the City of Milton, Georgia this ________ day of _____________, 2018. Attest: CITY OF MILTON, GEORGIA _________________________ ____________________________________ City Clerk Mayor (SEAL) Approved: __________________________ City Attorney The terms of the foregoing Addendum are approved by the Board of Trustees of the Georgia Municipal Employees Benefit System. IN WITNESS WHEREOF, the Board of Trustees of the Georgia Municipal Employees Benefit System has caused its Seal and the signatures of its duly authorized officers to be affixed this ______ day of __________________________, 20____. Board of Trustees Georgia Municipal Employees Benefit System (SEAL) Secretary City of Milton (Amended Effective October 8, 2018) SERVICE CREDIT PURCHASE ADDENDUM TO THE GEORGIA MUNICIPAL EMPLOYEES BENEFIT SYSTEM DEFINED BENEFIT RETIREMENT PLAN ADOPTION AGREEMENT This is an Addendum to the Adoption Agreement completed by the City of Milton. It modifies the Adoption Agreement to provide for service credit purchases for eligible Participants in the Retirement Plan for the Employees of City of Milton, in accordance with and subject to the following requirements: (1) Service Credit Purchase; Eligibility Requirements. Subject to any conditions specified in Section 13.B. or 13.C. of the Adoption Agreement and in this Service Credit Purchase Addendum, Participants in this Plan who are actively employed on October 8, 2018, may purchase credit under this Plan for Prior Military Service. If a Participant purchases less than the full amount of Prior Military Service credit that is eligible for purchase, he or she must purchase such Prior Military Service credit in full-year (12 month) increments. A Participant does not need to be vested in the Plan to purchase such credit. The purchase of prior service credit is permitted but not required under this Plan. Such purchases will be allowed to the extent permitted by law, subject to any conditions, proofs, or acceptance that the Pension Committee Secretary or GMEBS deem appropriate. (2) Use of Purchased Service Credit. Subject to any conditions or limitations provided in this Addendum, service credit purchased hereunder will be counted as Credited Service for purposes of (check all that apply): computing the amount of benefits payable under the Plan; meeting the minimum service requirements for vesting under the Plan; meeting the minimum service requirements for benefit eligibility under the Plan. (3) Application to Purchase Service Credit. A Participant who meets the eligibility requirements specified in paragraph (1) above and who - 2 – City of Milton (Amended Effective October 8, 2018) wishes to purchase eligible service credit as described in paragraph (1) above may apply for such purchase by completing and submitting to the Pension Committee Secretary an application form provided for that purpose. Participants will be responsible for providing the Pension Committee Secretary with any information or documentation that the Pension Committee Secretary deems necessary to establish that the Participant’s service is eligible for purchase under paragraph (1) above. (4) Window Period for Application. In order to purchase service credit, eligible Participants may submit the service credit purchase application beginning October 8, 2018 and ending December 7, 2018. If a Participant does not submit a completed application to purchase service credit within the designated window period, the Participant will not be permitted to purchase service credit. As a precondition for approval of his or her application, the Participant will be responsible for providing the Pension Committee Secretary with any additional information or documentation that the Pension Committee Secretary deems necessary to establish that the Participant's service is eligible for purchase under paragraph (1) above. Notwithstanding any provision herein to the contrary, no Participant may apply for or pu rchase prior service credit after his or her termination of employment. (5) Review by Pension Committee Secretary. Within a reasonable period of time after the end of the application period, the Pension Committee Secretary will review the Participant's application to purchase service credit and will determine whether the application should be accepted. Upon approval of an application by the Pension Committee Secretary, the Pension Committee Secretary will certify on the application the number of years and months of prior service that are eligible for purchase under paragraph (1) above. (6) Fee for Cost Study. As a precondition for approval of the application to purchase service credit, and prior to the commencement of any cost study, Participants may be required by the Employer to pay all or a portion of the GMEBS actuarial cost study fee(s) associated with determining the cost to purchase the Participant’s eligible service credit. Any portion of the fee that the Participant is not required to pay will be paid by the Employer. (7) Actuarial Study to Determine Cost of Purchase. In the event that a cost study has not been undertaken prior to the Participant's submission of a completed application to purchase service credit, if the Participant’s - 3 – City of Milton (Amended Effective October 8, 2018) application to purchase is approved by the Pension Committee Secretary, a cost study will be undertaken as soon as reasonably practicable after the application has been approved, in order to determine the actuarial cost relating to the Participant’s prior service that is eligible for purchase. (8) Lump Sum Payment Required Within 120 Days. Upon completion of the cost study, the Pension Committee Secretary will notify the Participant of the lump sum amount required to purchase prior service credit, as reflected in the cost study. Within 120 of receiving this notice or of receiving notice of the Pension Committee's approval of the Participant's application to purchase service credit, whichever is later, the Participant shall remit said lump sum amount in the form and manner required by paragraphs (9)-(11) below, the Pension Committee Secretary, and GMEBS. The Participant may remit less than the full lump amount necessary to purchase all of the prior service credit which is eligible for purchase, in which case the percentage of service credit awarded will be equal to the percentage of the full amount remitted. The Pension Committee Secretary shall have the authority to extend the 120-day time period for payment of lump sum amounts required to purchase service credit if, for reasons outside the control of the Participant, payment cannot be made within the 120-day period. However, the time limit for payment will not be extended any later than 120 days and in no event may a Participant make such payment after his or her termination of employment. (9) Method of Payment. To the extent permitted by the Internal Revenue Code and regulations issued thereunder, the lump sum amount referred to in paragraph (8) above may be paid via one or more of the following sources: (1) a direct trustee-to-trustee transfer from a 401(a) qualified retirement plan, a governmental 457(b) deferred compensation plan or a 403(b) tax sheltered annuity; (2) a qualified rollover from a governmental 457(b) plan, 403(b) tax-sheltered annuity plan, 401(a) qualified plan, 403(a) annuity plan, or a 408(a) or 408(b) individual retirement account or annuity (traditional IRA); or (3) a lump sum contribution of after-tax funds. Participants shall be solely responsible for effecting the payment referred to herein. Participants will not be permitted to purchase credit via payroll deduction. (10) Limitation on Amount of Lump Sum Payment. If the lump sum amount referred to in paragraph (8) is paid via any method other than - 4 – City of Milton (Amended Effective October 8, 2018) as described under paragraph (9)(1) or (9)(2) above, then the Participant shall not be permitted to contribute to the Plan in any calendar year an amount which exceeds any applicable limit specified in Internal Revenue Code Section 415. (11) IRC 415, Other Limitations. Notwithstanding any other provision of the Adoption Agreement or this Addendum to the contrary, the Plan will not accept and shall return without interest any contribution or portion of a contribution made to purchase service credit if such contribution would result in a violation of the applicable limitations established under Internal Revenue Code Section 415(b), (c), or (n) or any other provision of law or the Plan, or if it is later determined that the Participant’s prior service is not eligible for purchase, and any prior service credit attributable to said contribution or portion of a contribution will be forfeited. (12) Return of Contributions. Contributions made to purchase prior service credit shall be used to fund retirement and death benefits payable under the Plan relating to such credit. Contributions shall not otherwise be refundable to the Participant or any other person, except as otherwise provided in this paragraph (12) or in Section 13.06 or 18.04 of the Master Plan Document (concerning failure to exhaust or termination of the Plan, respectively). Participants (check one): will not be permitted to withdraw contributions made to purchase prior service credit upon termination of employment (Participants must be vested to purchase prior service credit). will not be permitted to withdraw contributions made to purchase prior service credit upon termination of employment, unless they are not vested upon termination (Participants are not required to be vested to purchase prior service credit). will be permitted to withdraw contributions made to purchase service credit upon termination of employment, subject to the provisions of Section 13.03(c) of the Master Plan Document concerning the effect of withdrawal. For purposes of determining the amount of any refund of contributions made to purchase service credit, said contributions shall be credited with interest as defined in Section 2.39 of the Master Plan, subject to any limitations on the crediting of interest in Section 13.03(c) of the Master Plan Document. - 5 – City of Milton (Amended Effective October 8, 2018) will be permitted to withdraw contributions made to purchase service credit upon termination of employment, subject to the following conditions for repayment (must describe): _________________________________________ Note: Partial withdrawal of employee contributions is not permitted. If the Participant withdraws contributions made to purchase service credit, the Participant will forfeit any and all service credit and/or benefits attributable to such purchase for all purposes. (13) Repayment Upon Reemployment. If the Participant returns to employment with the Employer after having withdrawn his contributions made to purchase prior service credit, the Participant (check one): not applicable (withdrawal not permitted). will not be permitted to re-purchase said service credit upon reemployment. will be permitted to re-purchase said service credit upon reemployment, based on the actuarial cost of such service credit, taking into account the additional actuarial cost of any benefit enhancements adopted prior to reemployment pursuant to paragraph (14) below, provided that the Participant makes application for such re-purchase within [insert time limit] after reemployment and provided the Participant effects payment for such re-purchase in accordance with and subject to the provisions of this Addendum within [insert time limit] after the application is approved. will be permitted to re-purchase said service credit upon reemployment, subject to the following conditions for repayment (must describe other repayment method): __________________________________________________. (14) Definition of Actuarial Cost. The cost to purchase qualifying prior service credit shall be determined based upon the actuarial cost of said prior service credit. In applying the provisions of the Adoption Agreement and this Service Credit Purchase Addendum, the term "actuarial cost of prior service credit" means: - 6 – City of Milton (Amended Effective October 8, 2018) the actuarial accrued liability relating to such prior service as determined by the GMEBS actuary and calculated using the actuarial assumptions and methods established for this purpose in the funding policy adopted by the GMEBS Board of Trustees. Other (must specify other method of determining actuarial cost for this purpose): ______________________________________. The terms of the foregoing Service Credit Purchase Addendum to the Adoption Agreement are approved by the Mayor and Council of the City of Milton, Georgia this _____ day of _____________, 20____. Attest: CITY OF MILTON, GEORGIA _________________________ ____________________________________ City Clerk Mayor (SEAL) Approved: __________________________ City Attorney The terms of the foregoing Service Credit Purchase Addendum are approved by the Board of Trustees of the Georgia Municipal Employees Benefit System. IN WITNESS WHEREOF, the Board of Trustees of the Georgia Municipal Employees Benefit System has caused its Seal and the signatures of its duly authorized officers to be affixed this ______ day of __________________________, 20____. Board of Trustees Georgia Municipal Employees Benefit System (SEAL) ____________________________________ Secretary MILTON% ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: Sept tuber 14, 2018 FROM: Steven Krokoff, City Manager AGENDA ITEM: Consideration of the Issuance of an Alcohol Beverage License to Fuji Sakura, LLC., 13085 Highway 9, Suite 440, Milton, Georgia 30004. MEETING DATE: Monday, September 24, 2018 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (,,rAPPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES (�iNO CITY ATTORNEY REVIEW REQUIRED: (J YES (,ANO APPROVAL BY CITY ATTORNEY: () APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: G 9) L412a It 2006 Heritage Walk Milton, GA P: 678.242.2500 1 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: Bernadette Harvill, Finance Director Date: Submitted on September 11, 2018 for the September 24, 2018 Regular Council Meeting Agenda Item: Consideration of the Issuance of an Alcohol Beverage License to Fuji Sakura, LLC., 13085 Highway 9, Suite 440, Milton, Georgia 30004 _____________________________________________________________________________________________ Department Recommendation: Approve the issuance of an alcohol beverage license for Fuji Sakura, LLC., for consumption on premises of Wine and Malt Beverages. Executive Summary: City of Milton Code of Ordinance Chapter 4 allows for the issuance of alcohol beverage licenses to businesses that properly submit application for and meet all of the legal requirements to hold such license. This application was submitted due to change in ownership. Staff has processed the application and recommends issuance of the applicable license for: Business Name: Fuji Sakura, LLC. Contact Name: Yikun Huang Business Address: 13085 Highway 9, Suite 440, Milton, Georgia 30004 Type of License: Consumption on Premises – Wine and Malt Beverages Funding and Fiscal Impact: There is a positive fiscal impact of license fees and/or monthly excise taxes. Alternatives: None. Legal Review: Not required. Concurrent Review: Steven Krokoff, City Manager Carter Lucas, Assistant City Manager TO: FROM: MILTON, r ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM City Council DATE: September 14, 2018 Steven Krokoff, City Manager AGENDA ITEM: Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt Amendments to the Fiscal 2018 Budget for Each Fund of the City of Milton, Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. MEETING DATE: Monday, September 24, 2018 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (�PPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES (JiNO CITY ATTORNEY REVIEW REQUIRED: () YES (�KIO APPROVAL BY CITY ATTORNEY: () APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: 0OZ01-0$ 2006 Heritage Walk Milton, GA P: 678.242.2500 1 F: 678.242.2499 infoQcityofmiltonga.us I www.cityofmiltonga.us 0000 City of Milton, Georgia Fiscal Year 2018 Summary of Departmental Budget Amendments 1 of 16 The goal of the fiscal year 2018 budget amendment is to revise departmental budgets and interfund transfers based on activity-to-date and future projections. GENERAL FUND The General Fund is the principal operating fund of the government and is used to facilitate current year operations. General Fund revenues have unrestricted use. Expenditure requests are categorized into two categories: Salary and Benefits and Maintenance and Operating. Salary and benefits line items include salaries, overtime, vacation pay, retirement and other associated payroll expenditures. The maintenance and operating category includes expenditures related to operational line items such as supplies, professional fees, training, dues and fees, travel, utilities, communications, machinery & equipment, etc. Revenue Amendments: The change in original revenue estimates for the following revenue sources is driven by an analysis of the activity-to-date. A projection was completed using available data indicating the fiscal year 2018 revenue estimates could be adjusted by the amounts indicated in the table beginning on page 4. Some of the most significant changes are explained as follows: 1. Over the last several fiscal years, Local Option Sales Tax (LOST) collections have steadily increased. The City received over $8.6 million in FY17, and we feel confident that the FY18 collections will be higher. We are proposing a $335,000 increase in the projections for this revenue source to bring total anticipations to $9,035,000. 2. The decision to change the year in which the City accounts for property taxes now allows for a more precise projection of current year tax revenues. Collections of 2017 taxes have exceeded the original anticipations and an increase of $227,588 to current year taxes is being requested ($214,092 for real property, 9,489 for public utility, and $4,007 for personal property. 3. Business & Occupation taxes have been coming in slightly higher in FY18 than in years past. Efforts made by staff to communicate due dates and follow-up on delinquent taxes have resulted in a request to increase this line-item by $105,000. 4. The increase of small cell activity has resulted in higher collections of franchise fees in the cell/fiber/telecommunications category this year. As a result an increase of $80,000 is being requested to account for expected revenue projections through the end of September. 5. Investment income revenue has also been higher than originally anticipated in FY18. Accordingly, an increase of $62,000 to the Realized Gain/Loss on Investment account is being requested. Expenditure Amendments: Explanations for each of the amendments to the expenditure accounts are provided within the expenditures by project detail beginning on page 5. GENERAL FUND SUMMARY: Revenue Appropriation Increase 985,575 Expenditure Appropriation Increase 95,059 Net Revenue/(Expenditure) Requests:890,516 2 of 16 FY 2018 Current Budget Requested Amendment Total Amended Budget REVENUES Taxes 25,280,220$ 762,527$ 26,042,747$ Licenses & Permits 554,977 24,170.00 579,147 Intergovernmental Revenues 9,000 9,244.00 18,244 Charges for Services 493,033 64,223.00 557,256 Fines & Forfeitures 375,000 - 375,000 Investment Income 61,000 62,400 123,400 Contributions & Donations 12,959 6,338 19,297 Miscellaneous Revenue 75,141 9,661 84,802 Proceeds from Sale of Assets 27,000 3,860 30,860 subtotal 26,888,330$ 942,423$ 27,830,753$ Interfund Transfers In: Capital Projects Fund 272,636$ 43,152$ 315,788$ Impact Fee Fund 27,000 - 27,000 subtotal 299,636$ 43,152$ 342,788$ TOTAL REVENUES $ 27,187,966 $ 985,575 $ 28,173,541 EXPENDITURES Mayor & Council 168,869$ (6,484)$ 162,385$ City Clerk 353,535 - 353,535 City Manager 723,571 (1,940) 721,631 General Administration 60,374 8,000 68,374 Finance 512,668 (10,239) 502,429 Legal 275,000 54,000 329,000 Information Technology 804,167 52,824 856,991 Human Resources 333,864 6,323 340,187 Risk Management 258,600 - 258,600 General Government Buildings 197,970 - 197,970 Communications 198,926 - 198,926 Community Outreach & Engagement 119,746 6,800 126,546 Municipal Court 422,656 11,125 433,781 Police 4,751,019 (58,857) 4,692,162 Fire 6,954,455 28,676 6,983,131 Public Works 2,473,141 86,262 2,559,403 Parks & Recreation 1,397,613 2,069 1,399,682 Community Development 1,132,903 (9,000) 1,123,903 Economic Development 272,011 1,900 273,911 Debt Service 851,712 424 852,136 Contingency 76,824 (76,824) - subtotal 22,339,624$ 95,059$ 22,434,683$ Interfund Transfers Out: Capital Projects Fund 1,194,174$ -$ 1,194,174$ Capital Grant Fund 28,750 - 28,750 Special Events Fund 17,450 - 17,450 subtotal 1,240,374$ -$ 1,240,374$ TOTAL EXPENDITURES $ 23,579,998 $ 95,059 $ 23,675,057 Total Revenues Over/(Under) Expenditures 3,607,968$ 890,516$ 4,498,484$ Beginning Fund Balance 3,340,647 3,340,647 ENDING FUND BALANCE 6,948,615$ 7,839,131$ General Fund Budget Summary 3 of 16 Proposed Budget Amendments Fiscal Year 2018 GENERAL FUND ACCOUNT # CURRENT BUDGET BUDGET AMENDMENT REVISED BUDGET REASON FOR AMENDMENT REVENUES BY SOURCE: TAXES Real Property Tax - Current Year 100-0000-3111000 10,458,000 214,092 10,672,092 Public Utility Tax 100-0000-3111100 86,013 9,489 95,502 Real Property Tax - Prior Year 100-0000-3112000 12,000 10,200 22,200 Personal Property Tax - Current Year 100-0000-3113000 197,880 4,007 201,887 Alternative Ad Valorem Tax (AAVT)100-0000-3113120 2,000 1,991 3,991 Franchise Fees/Cell/Fiber/Telecommunications 100-0000-3117900 14,240 80,000 94,240 Local Option Sales Tax 100-0000-3131000 8,700,000 335,000 9,035,000 Business & Occupation Tax 100-0000-3161000 675,000 105,000 780,000 Penalties & Interest-Business & Occupation Tax 100-0000-3194000 6,000 2,748 8,748 TOTAL: TAXES 762,527 LICENSES & PERMITS Alcohol Beverage Licenses 100-0000-3211000 149,000 6,000 155,000 Advertising Fee 100-0000-3211010 2,000 200 2,200 Public Facilities Alcohol Permit 100-0000-3211410 300 600 900 Zoning & Land Disturbance 100-0000-3222100 4,000 3,650 7,650 Variance 100-0000-3222150 5,000 750 5,750 Seasonal & Special Events 100-0000-3222180 800 270 1,070 Sign Permits 100-0000-3222300 6,000 1,700 7,700 Tree Removal Permits 100-0000-3229920 - 11,000 11,000 TOTAL: LICENSES & PERMITS 24,170 INTERGOVERNMENTAL Community Services Program (CSP)100-0000-3361021 - 9,244 9,244 TOTAL: INTERGOVERNMENTAL 9,244 CHARGES FOR SERVICE Finance Administrative Fees 100-0000-3411000 70,000 4,500 74,500 Open Records Fees 100-0000-3414000 1,650 300 1,950 Online Payment Convenience Fee 100-0000-3419001 19,500 1,500 21,000 Development Bond Fee To Offset Legal Expense 100-0000-3419020 5,000 (4,000) 1,000 False Alarms 100-0000-3421310 9,500 4,500 14,000 Fingerprinting Fee 100-0000-3423110 17,000 10,500 27,500 Medical Reimbursement 100-0000-3426000 1,583 92 1,675 Background Check Fees 100-0000-3464100 10,000 3,500 13,500 Activity Fees/Joyful Soles 100-0000-3472002 30,000 7,943 37,943 Activity Fees/MCC Pool 100-0000-3472003 - 27,887 27,887 Activity Fees/Kona Ice 100-0000-3472031 250 674 924 Activity Fees/Eagle Stix Lacrosse 100-0000-3472033 12,000 6,665 18,665 Activity Fees/North Ga Rec 100-0000-3472035 12,000 3,908 15,908 Activity Fees/Sperber Music 100-0000-3472036 100 64 164 Activity Fees/Hopewell Youth Association 100-0000-3472040 35,000 (5,000) 30,000 Activity Fees/NFL Youth Flag Football 100-0000-3472041 9,000 188 9,188 Activity Fees/Milton Tennis Center 100-0000-3472043 - 724 724 Event Admission Fees/Business Symposium 100-0000-3473001 - 278 278 Change in revenue recognition 4 of 16 Proposed Budget Amendments Fiscal Year 2018 GENERAL FUND ACCOUNT # CURRENT BUDGET BUDGET AMENDMENT REVISED BUDGET REASON FOR AMENDMENT TOTAL: CHARGES FOR SERVICE 64,223 INVESTMENT INCOME Interest Revenue 100-0000-3611000 1,000 400 1,400 Realized Gain/Loss On Investment 100-0000-3621000 60,000 62,000 122,000 TOTAL: INVESTMENT INCOME 62,400 CONTRIBUTIONS & DONATIONS Donation Revenue-Village Volunteers 100-0000-3711011 - 250 250 Donation Revenue-Fire 100-0000-3711021 - 500 500 Donation Revenue-Parks & Recreation 100-0000-3711070 - 2,000 2,000 Donation Revenue-Joyful Soles 100-0000-3711071 - 1,500 1,500 Private Entity Grant/Contributions-Police 100-0000-3711201 - 2,088 2,088 TOTAL: CONTRIBUTIONS & DONATIONS 6,338 MISCELLANEOUS REVENUE Facility Rental/Bethwell Community Center 100-0000-3814001 2,500 2,300 4,800 Facility Rental/Friendship Park 100-0000-3814002 200 150 350 Facility Rental/Bell Memorial Park 100-0000-3814003 7,500 8,950 16,450 Facility Rental/Broadwell Pavilion 100-0000-3814005 4,500 4,000 8,500 Facility Rental/City Hall/Community Place 100-0000-3814006 3,000 425 3,425 Facility Rental/Courtroom 100-0000-3814007 - 450 450 Facility Rental/Tennis Courts 100-0000-3814008 - 955 955 Insurance Proceeds-Public Safety 100-0000-3831010 17,441 6,556 23,997 Damaged Property-Citizen Reimbursement 100-0000-3832000 - 875 875 Other Miscellaneous Revenue 100-0000-3891000 40,000 (15,000) 25,000 TOTAL: MISCELLANEOUS REVENUE 9,661 OTHER FINANCING SOURCES Operating Transfers In From Capital Projects Fund 100-0000-3912021 272,636 43,152 315,788 Sale Of Surplus Equipment 100-0000-3921000 27,000 3,860 30,860 TOTAL: OTHER FINANCING SOURCES 47,012 TOTAL REVENUES $ 985,575 EXPENDITURES BY PROJECT: Professional Fees/Facilitator/Conference 100-1110-521200001 6,800 (6,484) 316 Travel/ICMA Conference 100-1320-523500000 7,677 (1,940) 5,737 General Supplies (General Administration)100-1500-531100002 9,600 8,000 17,600 Bond Interest 100-8000-582100000 243,712 424 244,136 Professional Fees/Legal Fees 100-1530-521202000 275,000 54,000 329,000 Funds needed for remaining legal bills in FY2018 (funded by budgeted contingency and additional FY18 revenue projections) Professional Fees (IT)100-1535-521200000 35,400 32,600 68,000 Funds needed for the Professional Services Agreement with InterDev (from Capital Projects Fund) Computer/Hardware (IT)100-1535-542402000 52,499 13,469 65,968 Increase to account for PD laptop replacements (from budgeted contingency) Move funds from Mayor & Council and City Manager to increase the general supplies budget in General Administration and to cover additional bond interest due 5 of 16 Proposed Budget Amendments Fiscal Year 2018 GENERAL FUND ACCOUNT # CURRENT BUDGET BUDGET AMENDMENT REVISED BUDGET REASON FOR AMENDMENT Education & Training/Employee Wellness 100-1540-523700005 40,000 (15,000) 25,000 Decrease to move unspent wellness dollars back to the HRA liability account for use in future years Rental Land & Buildings 100-2650-522310000 106,476 10,083 116,559 Increase to account for common area maintenance related to the lease of the Deerfield Professional Center (funded from additional FY18 revenue projections) Apparatus Repair & Maintenance (Fire)100-3510-522210004 125,316 6,556 131,872 Increase to account for insurance proceeds and deductible payments received Engineering & Surveying Services 100-4101-521200002 60,000 60,000 120,000 Increase to account for costs associated with hiring a third-party arborist (from budgeted contingency) Maintenance Contracts/Hiperweb 100-4101-523850104 15,540 10,552 26,092 Transfer funds for the maintenance contract that was originally budgeted in the Capital Projects Fund Professional Fees/Recruitment 100-1540-521200008 1,500 21,323 22,823 Medical Insurance (Community Development)100-7410-512100001 111,620 (9,000) 102,620 Medical Insurance (Finance)100-1510-512100001 44,024 (10,239) 33,785 Medical Insurance (IT)100-1535-512100001 10,631 6,400 17,031 Dental Insurance (IT)100-1535-512100002 892 300 1,192 Vision Insurance (IT)100-1535-512100003 209 55 264 Medical Insurance (Community Outreach & Engagement)100-1571-512100001 10,256 6,500 16,756 Dental Insurance (Community Outreach & Engagement)100-1571-512100002 892 300 1,192 Medical Insurance (Court)100-2650-512100001 22,262 480 22,742 Dental Insurance (Court)100-2650-512100002 1,784 540 2,324 Vision Insurance (Court)100-2650-512100003 418 22 440 Medical Insurance (Police)100-3210-512100001 479,966 (56,180) 423,786 Dental Insurance (Police)100-3210-512100002 38,356 (2,600) 35,756 Vision Insurance (Police)100-3210-512100003 8,987 (77) 8,910 Medical Insurance (Fire)100-3510-512100001 718,706 21,400 740,106 Dental Insurance (Fire)100-3510-512100002 56,196 720 56,916 Medical Insurance (Public Works)100-4101-512100001 111,620 15,400 127,020 Dental Insurance (Public Works)100-4101-512100002 8,920 310 9,230 Medical Insurance (Parks & Recreation)100-6110-512100001 22,262 2,069 24,331 Medical Insurance (Economic Development)100-7520-512100001 11,162 1,770 12,932 Dental Insurance (Economic Development)100-7520-512100002 892 130 1,022 Contingency 100-9000-579100000 76,824 (76,824) - Decreases: $60,000 to Public Works for a third- party arborist, $13,469 to IT for PD laptop replacements, $3,355 to legal fees TOTAL EXPENDITURES $ 95,059 Total Revenues Over/(Under) Expenditures 890,516$ Medical, dental, and vision true-up between departments Increase to fund recruitment of new Community Development Director (from healthcare budget balances) 6 of 16 FY 2018 Current Budget Requested Amendment Total Amended Budget Revenues 114,950$ (2,860)$ 112,090$ Expenditures 109,588$ (2,860)$ 106,728$ Total Revenues Over/(Under) Expenditures 5,362$ -$ 5,362$ Beginning Fund Balance 28,708$ 28,708$ ENDING FUND BALANCE 34,070$ 34,070$ FY 2018 Current Budget Requested Amendment Total Amended Budget Revenues 73,000$ 6,000$ 79,000$ Expenditures 73,000$ 6,000$ 79,000$ Total Revenues Over/(Under) Expenditures -$ -$ -$ Beginning Fund Balance -$ -$ ENDING FUND BALANCE -$ -$ FY 2018 Current Budget Requested Amendment Total Amended Budget Revenues -$ 12,831$ 12,831$ Expenditures -$ 64,997$ 64,997$ Total Revenues Over/(Under) Expenditures -$ (52,166)$ (52,166)$ Beginning Fund Balance 135,981$ 135,981$ ENDING FUND BALANCE 135,981$ 83,815$ FY 2018 Current Budget Requested Amendment Total Amended Budget Revenues -$ 19,452$ 19,452$ Expenditures -$ 19,152$ 19,152$ Total Revenues Over/(Under) Expenditures -$ 300$ 300$ Beginning Fund Balance (300)$ (300)$ ENDING FUND BALANCE (300)$ -$ Special Revenue Funds Budget Summaries SPECIAL EVENTS FUND CONFISCATED ASSETS FUND OPERATING GRANT FUND HOTEL/MOTEL TAX FUND 7 of 16 SPECIAL EVENTS FUND & HOTEL/MOTEL TAX FUND The Special Events Fund is used to track revenues and expenditures associated with running the City’s special events. The primary revenue source for this fund is an interfund transfer in from the Hotel/Motel Tax Fund. An increase in tax revenues anticipated in the Hotel/Motel Tax Fund also results in a request to increase the interfund transfer line items between the two funds of $6,000. In an effort to apply sponsorships to the year in which the event occurs revenues for Crabapple Fest Sponsors has been reduced by $15,000 in FY18. Lastly, the partnership with Gas South is projected to bring in an estimated $6,100 and request to increase the budge for that account is being made. Proposed Budget Amendments Fiscal Year 2018 SPECIAL EVENTS FUND ACCOUNT # CURRENT BUDGET BUDGET AMENDMENT REVISED BUDGET REASON FOR AMENDMENT REVENUES BY SOURCE: CHARGES FOR SERVICE Rock For Rescues Vendor Fee 201-0000-3479013 - 300 300 Summer Event Vendor Fee 201-0000-3479014 - 140 140 TOTAL: CHARGES FOR SERVICE 440 CONTRIBUTIONS & DONATIONS Crabapple Fest Sponsor 201-0000-3711000 15,000 (15,000) - Private Entity Contributions 201-0000-3711200 - 6,100 6,100 Private Entity Contributions/Gas South Partnership 201-0000-3711201 - 1,600 1,600 TOTAL: CONTRIBUTIONS & DONATIONS (7,300) MISCELLANEOUS REVENUE Other Miscellaneous Revenue/Holiday Card Sales 201-0000-3891020 - (2,000) (2,000) TOTAL: MISCELLANEOUS REVENUE (2,000) OTHER FINANCING SOURCES Operating Transfers In From Hotel/Motel Tax Fund 201-0000-3912040 73,000 6,000 79,000 TOTAL: OTHER FINANCING SOURCES 6,000 TOTAL REVENUES $ (2,860) EXPENDITURES BY PROJECT: Other Equipment/Tree Lighting 201-1571-542500004 5,000 (2,860) 2,140 Decrease to offset reduced revenue anticipations in FY 2018 TOTAL EXPENDITURES $ (2,860) Total Revenues Over/(Under) Expenditures -$ Change in revenue recognition 8 of 16 Proposed Budget Amendments Fiscal Year 2018 HOTEL/MOTEL TAX FUND ACCOUNT # CURRENT BUDGET BUDGET AMENDMENT REVISED BUDGET REASON FOR AMENDMENT REVENUES BY SOURCE: TAXES HOTEL/MOTEL EXCISE TAX 275-0000-3141000 73,000 6,000 79,000 TOTAL: INTERGOVERNMENTAL 6,000 TOTAL REVENUES $ 6,000 EXPENDITURES BY PROJECT: OPERATING TRANSFERS OUT TO SPECIAL EVENTS FUND 275-9000-611107000 73,000 6,000 79,000 Increase to account for additional revenues anticipated in FY 2018 TOTAL EXPENDITURES $ 6,000 Total Revenues Over/(Under) Expenditures -$ Change in revenue recognition 9 of 16 CONFISCATED ASSETS FUND The Confiscated Assets Fund accounts for all activity related to federal and state confiscations. Each entity has guidelines that must be adhered to with regard to spending these funds. In FY18, $11,088 of federal funds have been received, and an increase to that revenue line is being requested. The Police department spent down state funds and federal funds in the amount of $79,422 for expenditures related to new training initiatives and procurements made by the North Fulton Team to improve their equipment and technology. Proposed Budget Amendments Fiscal Year 2018 CONFISCATED ASSETS FUND ACCOUNT # CURRENT BUDGET BUDGET AMENDMENT REVISED BUDGET REASON FOR AMENDMENT REVENUES BY SOURCE: FINES & FORFEITURES Cash Confiscations/Federal Funds 210-0000-3513202 - 11,088 11,088 TOTAL: FINES & FORFEITURES 11,088 INVESTMENT INCOME Interest Revenue/State Funds 210-0000-3611000 - 16 16 Interest Revenue/Federal Funds 210-0000-3611001 - 27 27 TOTAL: INVESTMENT INCOME 43 OTHER FINANCING SOURCES Operating Transfers In From General Fund 210-0000-3912010 - 1,700 1,700 TOTAL: OTHER FINANCING SOURCES 1,700 TOTAL REVENUES $ 12,831 EXPENDITURES BY PROJECT: Professional Fees/State Funds 210-3210-521200000 - 847 847 Professional Fees/Federal Funds 210-3210-521200001 - 164 164 Travel/State Funds 210-3210-523500000 - 266 266 Education & Training/Federal Funds 210-3210-523700001 - 9,550 9,550 Machinery & Equipment/Vehicles/State Funds 210-3210-542200000 - 39,047 39,047 Computer/Software/State Funds 210-3210-542401000 - 3,570 3,570 Other Equipment/State Funds 210-3210-542500000 - 11,553 11,553 TOTAL EXPENDITURES $ 64,997 Total Revenues Over/(Under) Expenditures (52,166)$ Change in revenue recognition Set budget for purchases made with state and federal confiscated funds 10 of 16 OPERATING GRANT FUND This fund accounts for all federal, state, and local grants received related to operating expenditures. In FY18 $300 for prior year CDBG eligible purchases and $19,152 in private entity grants for the Fire department were received. The corresponding budget requests for these items can be found below. Proposed Budget Amendments Fiscal Year 2018 OPERATING GRANT FUND ACCOUNT # CURRENT BUDGET BUDGET AMENDMENT REVISED BUDGET REASON FOR AMENDMENT REVENUES BY SOURCE: INTERGOVERNMENTAL Federal Gov Grant/CDBG 220-0000-3312501 - 300 300 TOTAL: INTERGOVERNMENTAL 300 CONTRIBUTIONS & DONATIONS Private Entity Grant/Fire 220-0000-3711202 - 19,152 19,152 TOTAL: CONTRIBUTIONS & DONATIONS 19,152 TOTAL REVENUES $ 19,452 EXPENDITURES BY PROJECT: Turn Out Gear 220-3510-531700002 - 19,152 19,152 Set a budget for expenses related to turn out gear purchased using grant funding TOTAL EXPENDITURES $ 19,152 Total Revenues Over/(Under) Expenditures 300$ Change in revenue recognition 11 of 16 FY 2018 Current Budget Requested Amendment Total Amended Budget Revenues 1,507,412$ 16,050$ 1,523,462$ Expenditures 13,011,148$ 14,798$ 13,025,946$ Total Revenues Over/(Under) Expenditures (11,503,736)$ 1,252$ (11,502,484)$ Beginning Fund Balance 11,520,372$ 11,520,372$ ENDING FUND BALANCE 16,636$ 17,888$ FY 2018 Current Budget Requested Amendment Total Amended Budget Revenues 851,992$ 138,344$ 990,336$ Expenditures 25,548,437$ -$ 25,548,437$ Total Revenues Over/(Under) Expenditures (24,696,445)$ 138,344$ (24,558,101)$ Beginning Fund Balance 25,067,864$ 25,067,864$ ENDING FUND BALANCE 371,419$ 509,763$ FY 2018 Current Budget Requested Amendment Total Amended Budget Revenues 4,615,214$ (3,688,483)$ 926,731$ Expenditures 5,415,749$ (3,688,483)$ 1,727,266$ Total Revenues Over/(Under) Expenditures (800,535)$ -$ (800,535)$ Beginning Fund Balance 800,535$ 800,535$ ENDING FUND BALANCE 0$ 0$ FY 2018 Current Budget Requested Amendment Total Amended Budget Revenues 2,681,655$ (47,000)$ 2,634,655$ Expenditures 2,681,655$ (47,000)$ 2,634,655$ Total Revenues Over/(Under) Expenditures 0$ -$ 0$ Beginning Fund Balance -$ -$ ENDING FUND BALANCE 0$ 0$ Capital Projects Funds Budget Summaries CAPITAL PROJECTS FUND GREENSPACE BOND FUND CAPITAL GRANT FUND IMPACT FEES FUND 12 of 16 CAPITAL PROJECTS FUND The Capital Projects Fund is used to track revenues and expenditures associated with capital construction, acquisition, and maintenance. Appropriations in Capital Projects Fund are on a project-length basis and do not expire until the project is complete. According to the City’s budgetary policies, a major capital project generally is defined as an expenditure that has an expected useful life of more than 3 years with an estimated total cost of $50,000 or more, or an improvement/addition to an existing capital asset. (Refer to the following pages.) Proposed Budget Amendments Fiscal Year 2018 ACCOUNT # CURRENT BUDGET BUDGET AMENDMENT REVISED BUDGET REASON FOR AMENDMENT REVENUES BY SOURCE: CHARGES FOR SERVICE Traffic Calming 300-0000-3432102 - 24,100 24,100 Tree Recompense 300-0000-3439010 - 1,250 1,250 Landfill Use Fees 300-0000-3441500 130,000 (9,300) 120,700 TOTAL: CHARGES FOR SERVICE 16,050 TOTAL REVENUES $ 16,050 EXPENDITURES BY PROJECT: Software (IT)300-1565-542401000 49,662 (32,600) 17,062 Decrease to move funds needed for the purchase of PD laptops to the General Fund Infrastructure/Traffic Calming 300-4101-541400400 100,904 24,100 125,004 Increase to account for additional revenues received Asset Management Software 300-4101-542401000 34,800 (10,552) 24,248 Decrease to transfer cost of maintenance contract to the General Fund Site Improvement/Tree Recompense 300-7410-541200001 141,332 1,250 142,582 Increase to account for additional revenues received Operating Transfer Out To General Fund 300-9000-611103000 272,636 32,600 305,236 Transfer out to the General Fund TOTAL EXPENDITURES $ 14,798 Total Revenues Over/(Under) Expenditures 1,252$ CAPITAL PROJECTS FUND Change in Revenue Recognition 13 of 16 GREENSPACE BOND FUND This fund was set up to account for the bond proceeds and related purchases approved in the greenspace bond referendum and the corresponding debt service. Budget amendments related property tax collections and investment income received have been requested. Additionally, a clean-up of remaining budget balances under $1.00 are being requested to clear project-length line-items. Proposed Budget Amendments Fiscal Year 2018 ACCOUNT # CURRENT BUDGET BUDGET AMENDMENT REVISED BUDGET REASON FOR AMENDMENT REVENUES BY SOURCE: TAXES Real Property - Current Year 310-0000-3111000 731,992 (7,888) 724,104 Utility Tax - Current Year 310-0000-3111100 - 5,836 5,836 Personal Property - Current Year 310-0000-3113000 - 13,698 13,698 Motor Vehicle Tax 310-0000-3113100 - 6,698 6,698 TOTAL: TAXES 18,344 INVESTMENT INCOME 300-0000-3441500 120,000 120,000 240,000 TOTAL: INVESTMENT INCOME 120,000 TOTAL REVENUES $ 138,344 EXPENDITURES BY PROJECT: Professional Fees 310-6110-521200000 46,402.00 (0.17) 46,402 Fiscal Agent's Fees 310-8000-583000000 (0.16) 0.16 - Issuance Costs 310-8000-584000000 (0.01) 0.01 - TOTAL EXPENDITURES $ - Total Revenues Over/(Under) Expenditures 138,344$ GREENSPACE BOND FUND Budget rounding clean-up Change in revenue recognition 14 of 16 CAPITAL GRANT FUND The Capital Grant Fund is considered to be a capital project fund that accounts for capital grants used to finance major capital projects. The original budget associated with the GDOT HPP Funds grant accounted for all expenditures related to the Crabapple @ Birmingham project. The following amendment is a request to reduce the revenue line and corresponding expenditure line by the amounts the City will not receive in revenue and is not responsible for disbursing ($3,688,483). Proposed Budget Amendments Fiscal Year 2018 ACCOUNT # CURRENT BUDGET BUDGET AMENDMENT REVISED BUDGET REASON FOR AMENDMENT REVENUES BY SOURCE: INTERGOVERNMENTAL State Gov Grant/GDOT HPP Funds 340-0000-3341510 3,688,483 (3,688,483) - TOTAL: INTERGOVERNMENTAL (3,688,483) TOTAL REVENUES $ (3,688,483) EXPENDITURES BY PROJECT: Infrastructure/Crabapple @ B'Ham 340-4101-541400510 3,998,600 (3,688,483) 310,117 Decrease of budget associated with GDOT HPP Funds grant/ 20% match was paid for up-front rather than through reimbursements TOTAL EXPENDITURES $ (3,688,483) Total Revenues Over/(Under) Expenditures -$ CAPITAL GRANT FUND Change in revenue recognition 15 of 16 IMPACT FEES FUND The Impact Fee Fund accounts for revenues and expenditures related to the City’s impact fee program as approved in October 2015. Impact fees related to road projects are coming in lower than anticipated and a reduction in the revenue line and related expenditure line for road projects is being requested in the amount of $47,000. Proposed Budget Amendments Fiscal Year 2018 ACCOUNT # CURRENT BUDGET BUDGET AMENDMENT REVISED BUDGET REASON FOR AMENDMENT REVENUES BY SOURCE: CHARGES FOR SERVICES Impact Fees/Road Fund 350-0000-3413214 167,000 (47,000) 120,000 TOTAL: CHARGES FOR SERVICES (47,000) TOTAL REVENUES $ (47,000) EXPENDITURES BY PROJECT: Intersection/Freemanville @ Providence & B'Ham 350-4101-541401703 300,951 (47,000) 253,951 Decrease of budget due to reduced revenue anticipation TOTAL EXPENDITURES $ (47,000) Total Revenues Over/(Under) Expenditures -$ IMPACT FEES FUND Change in revenue recognition 16 of 16 Page 1 of 2 STATE OF GEORGIA ORDINANCE NO. FULTON COUNTY AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2018 BUDGET TO ADDRESS THE RECOGNITION OF PROPERTY TAX REVENUES BE IT ORDAINED by the City Council of the City of Milton, GA while in a council meeting on September 24, 2018 at 6:00 p.m. as follows: WHEREAS, the City Manager of the City of Milton has presented amendments to the fiscal year 2018 budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budget amendments results in a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the amended fiscal year 2018 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget amendment, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s amended fiscal year 2018 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. Page 2 of 2 ADOPTED AND APPROVED this 24th day of September, 2018. CITY OF MILTON, GEORGIA By: ________________________ Mayor Joe Lockwood _________________________ Councilmember Peyton Jamison _________________________ ________________________ Councilmember Matt Kunz Councilmember Joe Longoria _________________________ ________________________ Councilmember Laura Bentley Councilmember Rick Mohrig Attest: _______________________________ Sudie AM Gordon, City Clerk MILT-ON% ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 14, 2018 FROM: Steven Krokoff, City Manager AGENDA ITEM: Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2019 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown In Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. MEETING DATE: Monday, September 24, 2018 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (, -APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: () YES (9 -NO CITY ATTORNEY REVIEW REQUIRED: () YES (,kNO APPROVAL BY CITY ATTORNEY: () APPROVED () NOT APPROVED PLACED ON AGENDA FOR: as1zylz(J+6 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info @cityofmiltonga. us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: Bernadette Harvill, Finance Director Date: Submitted on September 6, 2018 for the September 10, 2018 Regular Council Meeting and the September 24, 2018 Regular Council Meeting Agenda Item: Draft Budget Book for Fiscal Year 2019 Overview and Financial Highlights: Please find the draft edition of the proposed FY 2019 Budget Book enclosed. The City will be submitting this year’s budget book to the Government Finance Officers Association (GFOA) for consideration through the Distinguished Budget Presentation Award Program. This program sets standards and guidelines which encourage and assist state and local governments in preparing budget documents of the very highest quality that reflect both the guidelines established by the National Advisory Council on State and Local Budgeting and the GFOA’s best practices on budgeting. It is our hope that this enhanced document will assist citizens in a better understanding of Milton’s budget process, financial policies, and practices. Please note this is a draft therefore page numbers and references to specific pages are not included. 1 DRAFT Note: Budget content finalized. All page numbers will be updated upon adoption. Table of Contents Introduction and Overview Message from the City Manager 0 Top 10 Budget Questions 0 Executive Summary 0 City Planning Process 0 Strategic Departmental Goals 0 City Location/Key Demographics 0 Elected Officials 0 City Organizational Chart 0 Current Positions & Department Detail 0 Financial Policies and Procedures Fund Structure 00 Department–Fund Relationship 00 Financial Policies & Procedures 00 Budget Process & Calendar 00 Consolidated Financial Summaries Consolidated Budget Summary: 00 FY 2016 – FY 2019 Consolidated Budget Summary by Fund: 00 FY 2019 Projected Changes in Fund Balance 00 General Fund General Fund Budget Summary 00 Cash Flow Budget 00 Revenue Detail 00 Major Revenues – 10-Year History 00 Expenditures by Category 00 Expenditures by Department 00 Mayor and City Council 00 City Clerk 00 City Manager 00 Finance 00 Information Technology 00 Human Resources 00 Communications 00 Mission Statement All members of the City of Milton take responsibility together to provide the best quality of life to those we serve. Through excellent services to our neighbors, we strengthen our cherished sense of community. 2 Vision Statement Milton is a premier city where we strive to: •Promote a high quality of life •Create a strong sense of community and place •Respect our rural heritage while guiding our future •Be the best place to call home Community Outreach & Engagement 00 Municipal Court 00 Police 00 Fire 00 Public Works 00 Parks & Recreation 00 Community Development 00 Economic Development 00 Other Unstaffed Departments 00 Maintenance & Operating Initiatives 00 Special Revenue Funds Special Events Fund Budget Summary 00 Expenditures by Event 00 Confiscated Assets Fund Budget Summary 00 E-911 Fund Budget Summary 00 Hotel/Motel Tax Fund Budget Summary 00 Capital Projects Funds TSPLOST Fund Program Summary 00 Capital Improvement Plan (CIP) 00 CIP FY 2019 – FY 2025 Summary 00 CIP FY 2019 – FY 2025 Funding Requests by Department/Project – All Funding Sources 00 CIP FY 2019 – FY 2025 Funding Requests by Department/Project – Operating Transfers (Pay-As-You-Go) 00 Capital Initiatives Summary 00 Debt Debt Issuance and Management 00 Glossary 00 3 Introduction and Overview 4 September 6, 2018 Honorable Mayor, Members of City Council, and Citizens of Milton: It is my pleasure to submit to you the Fiscal Year 2019 Proposed Operating and Capital Budget. The City of Milton’s conservative budgeting policies were strictly adhered to, and we are pleased to present this proposed plan which will continue to deliver and improve upon the levels and types of services expected by our citizens. General Fund Proposed Budget The total proposed General Fund budget is $29,242,935, an increase of $1,096,394 or 3.8% over the prior year amended budget.1 The increase in estimated revenues is largely driven by a forecasted increase in collection of real property tax, local option sales tax (LOST), and occupation taxes. We continue to recognize a downward trend in our revenues associated with Licenses and Permits and Charges for Services. Of the $1,185,955 increase in M&O expenses, $666,526 encompasses new initiatives. The remaining drivers of expenses include a $66,634 investment in IT, a projected 10% increase in healthcare costs, and a 3% market adjustment for all staff. Of note is the $4,392,006 increase in Interfund Transfers Out. We are pleased to report that we will replenish our fund balance in FY 2018; two years sooner than required by law. Strategic decision-making including restructuring the seven- year capital improvement program and delaying certain initiatives has resulted in the anticipated addition of $4,508,567 to fund balance. The FY 2017 deficit was a result of the decision to change the accounting principle for booking property tax revenue to the beginning of the fiscal year as opposed to the end. In effect, we went a year without current year property tax revenue, approximately $10M, in order to put the City in a better position to manage the budget going forward. This proposed FY 2019 budget includes a resumption of our capital improvement program through a transfer out of $5,332,380 to the Capital Projects Fund and $300,000 to the Capital Grant Fund. ______________________________________________ 1 The FY 2018 amended budget reflects amendments pending approval of mayor and council. 5 General Fund Year over Year Comparison Strategic Planning As we continue to achieve the goals and objectives as outlined in the Milton Strategic Plan 2016–2020, we will be focusing upon the following in FY 2019: OBJECTIVE Maximize available commercial capacity in appropriately defined areas Our Economic Development department will be focusing on the strategic development of the Deerfield/HWY 9 corridor so as to maximize its benefit to the City. With a proven partner in economic research and subsequent marketing, we will be focusing on responsibly transforming this corridor into an economic generator for the City, its businesses, and its residents. OBJECTIVE Increase our capacity for active, passive and linear parks Explore partnerships and relationships to meet the needs of the community Acting upon our strategic plan and recent Council dialogue with the community, we will be presenting several opportunities to increase our active, passive, and linear park capacity through strategic partnerships. In addition to creating capacity for our lacrosse programs through the cooperative FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance Revenues 27,830,753$28,500,300$669,547$2.4 Transfers In 342,788 27,000 (315,788)(92.1) Budgeted Fund Balance -715,635 715,635 - TOTAL SOURCE OF FUNDS 28,173,541$29,242,935$1,069,394$3.8 Maintenance & Operating (M&O)22,434,683$23,610,555$1,175,872$5.2 Transfers Out 1,240,374 5,632,380 4,392,006 354.1 Additions To Fund Balance 4,498,484 -(4,498,484)(100.0) TOTAL USE OF FUNDS 28,173,541$29,242,935$1,069,394$3.8 *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. 6 construction of a practice wall at Bell Memorial Park, we will be seeking to enter into an agreement with Birmingham United Methodist Church to offer immediate relief for our growing baseball program and seeking an additional Intergovernmental Agreement (IGA) with Fulton County Schools for access to their current rectangular practice field at Milton High School. These additions, and the impending IGA with Fulton County Schools to expand our linear parks into their property on Freemanville Road, will greatly increase capacity for our active field users, our passive park enthusiasts and our equestrian community. OBJECTIVE Streamline Processes Representing one of our primary objectives in FY 2019, the creation of an IT system that “works for us” will be a resource-intensive project. Under the direct supervision of an assistant city manager, we will be restructuring our systems to streamline processes and inject efficiencies into our operations. An IT system that “works for us” will automate the communication of data and make it accessible to staff, Council, and ultimately our citizens so that we can improve strategy execution and ultimately improve outcomes. In addition to an improved and more reliable, secure network, we will be improving our GIS, geographic information system, capabilities so that parcel-specific information including building permits, land disturbance permits, tree removal permits, use permits, variances, business licenses, and more will be available via our improved website supported by a new content management system––making information available at the click of a mouse. Furthermore, the anticipated introduction of our electronic plan review software in our Community Development department promises to improve lead-time and increase citizen satisfaction. Maintain high morale among “Team Milton” by fostering professional and rewarding careers As another primary objective in FY 2019, we will be seeking to enhance job satisfaction, engagement, and professional development. As the City of Milton grows, so do the expectations of its government. Increased demands have led to the need to reclassify a handful of positions that will enhance professional development and ultimately improve service delivery. The most significant impacts will be in our Communications, City Clerk, City Court, Public Works, and Finance departments. 7 In addition, we are proposing additional modifications to last year’s “Step and Grade System” that will alleviate remaining compression issues in Public Safety, and we are focusing on attracting “career employees” by proposing a limited retirement healthcare benefit. OBJECTIVE Safeguard historic landmarks, farms, woodlands, streams and open spaces Address need for community greenspace In addition to our strategic and ongoing acquisition of greenspace as part of our $25 million greenspace bond referendum approved in 2016, staff will continue our efforts to enhance our code to encourage large lot development in a manner that is consistent with our heritage. FY 2019 will see the introduction of our Unified Development Code incorporating these critical “rural by design” elements, and the implementation of an updated tree canopy conservation ordinance that will protect the very trees that help make Milton unique while not unfairly burdening any segment of our property owners. The City will also consider introducing a wildflower beautification program, designed to improve the look-and-feel of Milton roundabouts while reducing mowing costs, and promote sustainability through increased pollinator populations. OBJECTIVE Foster proactive and open communication Building upon our successful strategic communications, we will be seeking the addition of a Public Relations Specialist to our Communications department. The level of engagement of our citizens demands a responsive, proactive Communications department. Effective, timely communication is at the heart of every successful organization and an informed community has a direct impact on our overall citizen satisfaction levels. We will be utilizing this additional resource to enhance the utility of our website, provide marketing support for our many programs, and help keep our citizens abreast of issues and opportunities within the city. 8 Financial Outlook Several risks exist regarding future revenue collections. Of primary concern is our real property tax digest. While we feel that we were reasonably able to quantify the risk associated with current appeals, several unknowns remain including the uncertified 2017 and 2018 tax digests and the pending CPI (consumer price index) homestead exemption referendum scheduled for this November as a result of the passage of HB 710 by the Georgia General Assembly. Taxes, including real property, personal property, sales, and a handful of other categories makes up roughly 94% of Milton’s FY 2019 revenues––a significantly higher proportion than many North Fulton cities. Over the coming year, we will be researching other potential revenue streams to reduce this percentage and reduce our reliance on property taxes as prescribed by the City’s Revenue Administration Policy. Our LOST revenues represent approximately 32% of our total revenues (excluding budgeted use of fund balance). There are two major risk factors associated with this revenue source: macro-economic factors that influence personal purchasing habits and/or possible unfavorable future LOST negotiations that could have a significant effect on revenues. It is also worth noting the significant positive impacts of the 2016 voter-approved Fulton County Transportation Special Purpose Local Option Sales Tax (TSPLOST), while acknowledging the nature of this temporary funding source. This 5-year additional $0.75 sales tax has injected significant revenues that have allowed the City of Milton to expedite numerous transportation projects. These projects would not have been possible on this timeline given the pay-as-you-go system we use for funding capital improvements. Continued transportation improvements of this scale, beyond the initial 5-year referendum, will be dependent upon a voter-approved extension of the 5-year TSPLOST tax and any impacts to capital funding resulting from the unknown revenue impacts of the pending homestead exemption referendum. Overall, Milton’s history of conservative budgeting and tight fiscal policies coupled with our outstanding stewardship of taxpayer dollars leaves us quite financially healthy. We have one of the lowest expenditures per capita in North Fulton, which is quite an accomplishment when considering our capped millage rate, limited commercial footprint, and our “rural by design” community vision. Our conservative fiscal policies have provided a solid foundation and the continued adherence to these policies should produce the desired effect. 9 Long-Range Financial Planning The City of Milton has a five-year strategic plan that primarily guides budgetary decision-making and long-term financial planning for the city.A significant portion of the current 2016–2020 Milton Strategic Plan has been completed. For detailed information regarding the City’s current strategic plan, please see page XX. The next two fiscal years’ budgets will be based on those remaining strategic goals and objectives,and any supporting department initiatives. During FY 2020, the Mayor and Council along with the city’s management team will convene during a public work session to begin preliminary discussions for the next five- year plan.Based on that overall strategic direction and vision provided by the City’s elected officials, the City’s senior management team will then work across all city departments to set goals and objectives, and determine department- specific initiatives designed to support Milton’s 2021–2025 strategic plan.This process will be completed by the end of FY 2020. In addition to the strategic planning process detailed above, the City’s long-term financial planning is also influenced by the many Council and community driven plans listed under the City Planning Process on page X. Acknowledgement The development of this Proposed FY 2019 Budget is a significant undertaking by each of the department heads and their staff. I sincerely appreciate the efforts and contributions, and sometimes, sacrifices made by our department heads and their staff to ensure the best possible outcomes for the City of Milton. Special recognition is extended to the Finance Director, Bernadette Harvill, for her leadership and dedication to the creation of a budget plan that is designed not only to execute our City Council’s vision, but to educate and inform all. Finally, I would like to thank Mayor Lockwood and our City Council for their enduring support and insistence upon sound financial policy that helps keep the City of Milton the best place to live, work, and play. Respectfully submitted, Steven Krokoff City Manager 10 Top 10 Budget Questions What is the Milton millage rate? The maintenance and operating (M&O) millage rate for FY 2019 is 4.390. Milton’s millage rate was capped at 4.731 in the 2006 state legislation passed creating the City of Milton. FY 2019 is the first time since the City’s incorporation that the rate has been rolled back. Why do I pay taxes to Fulton County and the City of Milton? Fulton County provides certain services that are not provided by the City’s Charter. (See Glossary for Charter definition.) What does my Milton tax portion cover? As per the City’s enabling legislation in 2006, Milton provides fire, police, community development, public works, parks and recreation services, and municipal court services to its residents using the millage rate noted in Question 1 above. In addition to these baseline city services, the city must also budget for any capital improvement projects including infrastructure improvements such as sidewalks, road improvements beyond routine pavement management, and additional parks and facilities. How much revenue comes from real and personal property taxes? In FY 2019 $11,860,815 is budgeted for real and personal property taxes in the General Fund. This figure is based on the M&O millage rate of 4.390 mills, and includes anticipated revenue from: current year taxes, prior year taxes due as a result of final approved assessments from Fulton County, delinquent taxes due and penalties and interest on those delinquent taxes. What does my Fulton County tax portion cover? Your county tax portion covers public education, health department, health inspectors, animal shelters, jails, public libraries, etc. What percentage of the operating budget is spent on public safety? Public safety, which is made up of Police and Fire, comprise of 51% of the budgeted operating expenditures in FY 2019 (this calculation does not account for any operating transfers out to other funds). Does Milton have a financial policy regarding how funds are reported, invested and audited? The Milton Code of Ordinances outlines the Financial Management Program in Chapter 2 Article VI. This section includes policies specific to the budget, fund balance, investing, debt management, purchasing, revenue administration and more. Please see page XX for a more in depth look at some of the City’s financial policies. What is a fund? A fund is a fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances and changes, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. How many employees work for the City of Milton and how does that breakdown by department? The City currently has 144 budgeted full-time employees and 28 budgeted part-time employees. For a complete listing of employees by department and new position requests please refer to page XX How much revenue comes from Local Option Sales Tax? In FY 2019 $9,100,000 is budgeted for Local Option Sales Tax (LOST) collections. 11 Executive Summary General Fund Revenues (excluding interfund transfers) KEY EXPENDITURE FACTS • Salaries and Benefits make up the largest portion of the maintenance & operating budget at $14,382,262 or 61% of expenditures excluding interfund transfers. This represents an increase of 3.6% over the FY 2018 amended budget. This cost breaks down across functions as follows: • The FY 2019 budget includes funding for an across-the-board market adjustment to salaries of 3% for a total cost of $257,791. This adjustment is prorated by the number of months each employee worked for the City during FY 2018 and is included in the figures displayed in the chart above. • A 10% increase related to an anticipated rise in healthcare costs and a 5% increase for dental and vision are also accounted for in this year’s budget appropriations, approximately $156,361 more than FY 2018. • Fire’s budget includes $360,903 for debt service payments owed to Fulton County for fire station #43. This lease is scheduled to be paid in full as of October 2019. Additionally, $852,436 is budgeted for debt service payments related to the revenue bond that funded improvements to Bell Memorial Park. This bond has a fixed interest rate of 2.8% and is scheduled to be paid off in November 2029. • Operating expenditures, excluding personnel costs, debt service, contingency, and new initiatives total $7,114,660. This is approximately $210,203 or 2.9% less than FY 2018. The most significant drivers of this decrease are related to professional services: • A decrease in anticipated election costs of $135,628; • A decrease in fees associated with the one-time Economic Development Strategy & Marketing Plan, which focused on the Deerfield corridor, of 65,000; and • A decrease in Communications related to the FY 2018 costs associated with upgrading the City’s website of $36,350. • Transfers out of the General Fund include $5,332,380 to the Capital Projects Fund and $300,000 to the Capital Grant Fund for projects funded through the City’s pay-as-you-go funding program. Milton’s capital projects have historically been funded utilizing this strategy in an effort to keep debt at a minimum. General Fund Expenditures by Function (excluding interfund transfers) General Fund Expenditures by Category (excluding interfund transfers) MAINTENANCE & OPERATING (M&O) INITIATIVE HIGHLIGHTS • In an effort to provide administrative aid to departments that have seen an increased workload, 25% or $167,284 of this year’s M&O initiatives are related to additional personnel. This figure includes salaries and benefits for one full-time and four part-time positions. The goal is to have flexible part-time staff available during the busier hours seen in Finance, Municipal Court, Police, and Parks & Recreation, and to bring on a full-time Public Relations Specialist in Communications to continue growing both Milton’s external and internal strategic communications. • Being a member of the North Fulton Regional Radio System Authority requires all radios to be time-division multiple access (TDMA) compliant. As a result $139,674 or 21% of FY 2019’s Maintenance & Operating initiatives is dedicated to the final phase of radio replacements which will bring Milton into compliance with the authority’s technology requirements. • Fostering rewarding and professional careers is one the objectives of Milton’s current strategic plan. After analyzing current staff responsibilities, wages, and reviewing recent market study results, 14% of FY 2019’s M&O initiatives aim to work towards this objective with a $94,353 investment in staff. In addition to salary changes, there is a new request to consider a retiree healthcare plan that will incentivize retention and reward career employees who are eligible to retire prior to being Medicare eligible. Special Revenue Funds Overview The City adopts annual budgets for each Special Revenue Fund that demonstrates any legally restricted revenue sources. In FY 2019 $1.042 million in anticipated revenues are attributable to the four Special Revenue Funds. SPECIAL EVENTS FUND Milton’s Special Events Fund is budgeted as a Special Revenue Fund for the purposes of tracking revenues, expenditures, and fund balances associated with running the City’s year-long events program. The main funding sources for this fund are a transfer in from the Hotel/Motel Tax Fund ($75,000 or 82%) and event sponsorships made by private entities ($17,000 or 18%). Revenues are expected to decrease by $20,090 or 17.9% because a transfer was not budgeted from the General Fund as in FY 2018. Expenditure appropriations within the fund span over 12 scheduled event categories and one “other events” category which allows for the City’s involvement in any unplanned events that may come up. Expenditures are planned to be fairly in-line with FY 2018’s amended budget with a slight decrease of $2,380 or 2.2%. Special Events Expenditures by Event/Category CONFISCATED ASSETS FUND The Confiscated Assets Fund is utilized to account for the use of confiscated assets by the City’s Police department. Both federal and state confiscated assets are maintained within this fund, and guidelines issued by both jurisdictions must be adhered to at all times. Confiscated assets are used for new endeavors and cannot supplant budgets appropriated in other funds. In FY 2019 the Police department plans on looking for opportunities to obtain new equipment and search for new training opportunities for staff with the remaining fund balance. E911 FUND: The Emergency 911 (E911) Fund has been set up to account for monthly 911 charges to help fund the cost of providing emergency 911 services to the community. Milton currently has an active Intergovernmental Agreement (IGA) with the City of Alpharetta; Alpharetta runs the 911 center, including emergency communication services. In order to compensate Alpharetta for these services, Milton turns over 100% of its E911 collections to them. Revenues are anticipated to increase by approximately $20,000 or 2.2%, and a corresponding increase to expenditures for payments to Alpharetta has also been budgeted. HOTEL/MOTEL TAX FUND The Hotel/Motel Tax Fund accounts for the occupancy tax collected by the City from area hotels and motels, and distributed based upon state statute. Milton currently collects this tax at a rate of 3%. Beginning in FY 2018, 100% of the collections are now transferred to the Special Events Fund to promote tourism to the City and foster community engagement. The anticipated revenues and expenditures of this fund are expected to decrease by $4,000 or 5.1% based on historical analysis. Capital Projects Funds Overview Annually, the City reviews its seven-year capital improvement program, and submits a formal Capital Improvement Plan (CIP) as a part of the budget process. City code requires a five-year plan, but staff has chosen to add the additional two years in order to allow adequate time for planning and added flexibility. In FY 2019, five of the six budgeted capital projects funds are incorporated into the seven-year Capital Improvement Plan and account for $3.437 million in direct revenues (excluding interfund transfers in). CAPITAL PROJECTS FUND (Primary) The primary Capital Projects Fund is used to account for the capital expenditures made by the City on long-term projects that are not required to be accounted for in a separate fund. Milton has historically funded the majority of its capital projects through a pay-as-you-go strategy and therefore the main revenue source for this fund is an interfund transfer in from the General Fund. As mentioned earlier, the City had to scale back its funding of certain projects in FY 2018. FY 2019 marks the return to the original funding plan for these projects as well as the recapture of those deferred expenditure amounts. In addition to the interfund transfer in, the Capital Projects Fund has other smaller revenue sources which make up about 6% of its total revenues. These sources include: infrastructure maintenance fees charged to solid waste haulers at a rate of 5% of the company’s gross receipts ($110,000), landfill use fees charged to any company’s operating a landfill within the City limits ($150,000), and cell tower lease revenues ($79,404). Revenues from cell tower lease payments have been directly tied to land conservation efforts per the request of Mayor and Council. GREENSPACE BOND FUND The Greenspace Bond Fund is used to account for the proceeds of the General Obligation Bonds, Series 2017, issued by the City and its related capital projects. In November 2016, voters approved the referendum to issue $25 million in bonds to fund the acquisition of greenspace. The repayment of the debt incurred is funded through a separate millage rate outside of the M&O millage rate explained earlier. FY 2018’s bond millage rate was set for the payment of interest only debt service obligations. FY 2019 includes debt service for both principal and interest in the amount of $1,709,375. The millage rate set to collect tax revenues to make these payments is 0.671 mills. Expenditures related to land acquisition occur once the Mayor and Council approve a purchase, following research and recommendations made by the Milton Greenspace Advisory Committee. CAPITAL GRANT FUND The Capital Grant Fund was set up to account for capital grant revenue and expenditures made by the City. The majority of the projects are related to infrastructure improvement efforts managed by the Public Works department. This fund is less active in FY2019 as most of the larger infrastructure improvement projects have been completed. The only direct revenue source budgeted this year is the Local Maintenance & Improvement Grant (LMIG) at $405,528 which will go towards funding the FY 2019 pavement maintenance program. Additionally, $300,000 will be transferred in from the General Fund to continue efforts towards the Big Creek Greenway Trail Connection. IMPACT FEES FUND In October 2015 Milton began collecting impact fees on new development projects in order to offset the costs associated with providing City services to those new developments and the residents and businesses they bring to the City. This fund accounts for impact fees restricted for the acquisition or construction of specific capital projects outlined in the City’s Capital Improvements Element (CIE). Revenues are anticipated to come in at a similar rate to those seen in FY 2018 at approximately $882,500 with $27,000 of the administrative fund revenues being transferred out to the General Fund to cover salaries and professional fees associated with running the impact fee program. REVENUE BOND FUND The Revenue Bond Fund has been set up to account for proceeds and expenditures related to the issuance of revenue bonds for the purpose of funding projects faster than is possible under the pay-as-you-go strategy utilized by the City. In years past the revenues and expenditures budgeted in this fund were tied to the improvements made at Bell Memorial Park. As that project has come to a close, this fund will now account for the proceeds and expenditures related to the completion of the Court/Fire/Police Complex on Georgia Highway 9, and the replacement of fire station #42 on Thompson Road. Mayor and Council approved this funding strategy in FY 2018, and as the timing of the project did not require the bonds to be issued yet, the budget for those proceeds and corresponding expenditures will roll into FY 2019 (this explains why there are no new budget appropriations in FY 2019). TSPLOST FUND The TSPLOST Fund is used to account for the proceeds of the transportation local option sales tax and the various improvement projects outlined in the program. This fund has purposely been kept separate from the CIP as it has a specific revenue source, as approved by voters in the November 2016 election, and includes a dedicated project list. The TSPLOST Fund is budgeted to bring in approximately $6 million in revenues in FY 2019. For an overview of the five-year program that began in April 2017, please see p. 00. Conclusion The Fiscal Year 2019 Budget illustrates the City’s dedication to providing the highest level of services while maintaining sound fiscal policies. This budget is the product of much collaboration and commitment by “Team Milton” with the goal of developing a plan that addresses the major policy goals and priorities of the City Council and upholds our residents’ vision for their community, while protecting the financial health of the City now and into the future. If while reviewing this document you have any questions, please do not hesitate to contact us at info@cityofmiltonga.us. The City of Milton’s Fiscal Year 2019 proposed budget is based on anticipated city-wide revenue collections of $39 million. The city-wide budget is comprised of one general fund, four special reve- nue funds and six capital projects funds. General Fund Special Revenue Funds • Special Events Fund • E911 Fund • Confiscated Assets Fund • Hotel/Motel Tax Fund Capital Projects Funds • Capital Projects Fund (Primary) • Capital Grant Fund • Greenspace Bond Fund • Impact Fee Fund • TSPLOST Fund • Revenue Bond Fund General Fund Overview The General Fund, the City’s main operating fund, is comprised of $28.5 million in projected revenues or 73% of the city-wide total. This represents a $669,547 or 2.4% increase in operating revenues as compared to the Fiscal Year 2018 amended budget. This growth is primarily a result of anticipated revenue increases related to property taxes, sales and use taxes, and occupation taxes. KEY REVENUE FACTS When forecasting revenues staff takes a number of things into consideration. Foremost on the list is historical trends. With the City being as new as it is, this trend analysis currently begins with an in-depth look at the past five year’s activity including current year projections. After that analysis, staff compiles current information that may alter the trend (i.e. current tax digest information, current indicators of pending changes in the economy, any outstanding receivables and the timeliness of receivable collections, etc.). After those factors are considered revenues are estimated and expenditure requests are considered based on those projections. • The FY 2019 maintenance & operating (M&O) millage rate is 4.390 mills. This rate was rolled back from the capped millage rate of 4.731 mills for the first time since the City’s incorporation. • Property taxes for calendar year 2018 will go towards funding the FY 2019 budget. The decision to change the timing in which property taxes would be recognized was a strategic financial decision made by the City to aid in enhanced budgeting capabilities and even greater fiscal responsibility. • The budget was balanced with the use of $715,635 from fund balance for the purposes of funding needed IT infrastructure improvements, and assisting in the recapture of pay-as-you-go funding for vehicle replacements and improvements to Providence Park which were deferred in FY 2018 due to the delayed 2017 tax digest and the City’s decision to change the timing in which property taxes would be recognized. • Local Option Sales Tax (LOST) is the City’s second largest revenue source after property taxes. This revenue source is economically driven and staff takes this into account when forecasting anticipations each year. • As anticipated collections for several revenue categories are showing a decrease, City staff is working to identify new revenue opportunities in order to lessen the reliance upon property taxes. 12 *The FY 2018 Amended Budget r efl ect s amendment s pendi ng approv al of Mayor and Council. FY 2018 A mend ed Budget* FY 2019 Pr oposed Budget $ Var i ance % Var i a nce REVENUES Taxes 26,042,747$ 26,945,500$ 902,753$ 3.5 Licenses & Perm its 579,147 533,250 (45,897) (7.9) Int ergo v ernm ent al Rev enues 18,244 9,000 (9,244) (50.7) Charges fo r Serv ices 557,256 505,800 (51,456) (9.2) Fines & Forfeit ures 375,000 350,000 (25,000) (6.7) Inv est m ent Inco m e 123,400 76,000 (47,400) (38.4) C o nt ribut i ons & Do nat io ns 19,297 - (19,297) (100.0) Mi scellaneo us Rev enue 84,802 70,750 (14,052) (16.6) Proceeds From Sale Of Assets 30,860 10,000 (20,860) (67.6) T OTA L REVENUES 27,830,753$ 28,500,300$ 669,547$ 2.4 General Fund Revenues (excluding interfund transfers) KEY EXPENDITURE FACTS • Salaries and Benefits make up the largest portion of the maintenance & operating budget at $14,382,262 or 61% of expenditures excluding interfund transfers. This represents an increase of 3.6% over the FY 2018 amended budget. This cost breaks down across functions as follows: • The FY 2019 budget includes funding for an across-the-board market adjustment to salaries of 3% for a total cost of $257,791. This adjustment is prorated by the number of months each employee worked for the City during FY 2018 and is included in the figures displayed in the chart above. • A 10% increase related to an anticipated rise in healthcare costs and a 5% increase for dental and vision are also accounted for in this year’s budget appropriations, approximately $156,361 more than FY 2018. • Fire’s budget includes $360,903 for debt service payments owed to Fulton County for fire station #43. This lease is scheduled to be paid in full as of October 2019. Additionally, $852,436 is budgeted for debt service payments related to the revenue bond that funded improvements to Bell Memorial Park. This bond has a fixed interest rate of 2.8% and is scheduled to be paid off in November 2029. • Operating expenditures, excluding personnel costs, debt service, contingency, and new initiatives total $7,114,660. This is approximately $210,203 or 2.9% less than FY 2018. The most significant drivers of this decrease are related to professional services: • A decrease in anticipated election costs of $135,628; • A decrease in fees associated with the one-time Economic Development Strategy & Marketing Plan, which focused on the Deerfield corridor, of 65,000; and • A decrease in Communications related to the FY 2018 costs associated with upgrading the City’s website of $36,350. • Transfers out of the General Fund include $5,332,380 to the Capital Projects Fund and $300,000 to the Capital Grant Fund for projects funded through the City’s pay-as-you-go funding program. Milton’s capital projects have historically been funded utilizing this strategy in an effort to keep debt at a minimum. General Fund Expenditures by Function (excluding interfund transfers) General Fund Expenditures by Category (excluding interfund transfers) MAINTENANCE & OPERATING (M&O) INITIATIVE HIGHLIGHTS • In an effort to provide administrative aid to departments that have seen an increased workload, 25% or $167,284 of this year’s M&O initiatives are related to additional personnel. This figure includes salaries and benefits for one full-time and four part-time positions. The goal is to have flexible part-time staff available during the busier hours seen in Finance, Municipal Court, Police, and Parks & Recreation, and to bring on a full-time Public Relations Specialist in Communications to continue growing both Milton’s external and internal strategic communications. • Being a member of the North Fulton Regional Radio System Authority requires all radios to be time-division multiple access (TDMA) compliant. As a result $139,674 or 21% of FY 2019’s Maintenance & Operating initiatives is dedicated to the final phase of radio replacements which will bring Milton into compliance with the authority’s technology requirements. • Fostering rewarding and professional careers is one the objectives of Milton’s current strategic plan. After analyzing current staff responsibilities, wages, and reviewing recent market study results, 14% of FY 2019’s M&O initiatives aim to work towards this objective with a $94,353 investment in staff. In addition to salary changes, there is a new request to consider a retiree healthcare plan that will incentivize retention and reward career employees who are eligible to retire prior to being Medicare eligible. Special Revenue Funds Overview The City adopts annual budgets for each Special Revenue Fund that demonstrates any legally restricted revenue sources. In FY 2019 $1.042 million in anticipated revenues are attributable to the four Special Revenue Funds. SPECIAL EVENTS FUND Milton’s Special Events Fund is budgeted as a Special Revenue Fund for the purposes of tracking revenues, expenditures, and fund balances associated with running the City’s year-long events program. The main funding sources for this fund are a transfer in from the Hotel/Motel Tax Fund ($75,000 or 82%) and event sponsorships made by private entities ($17,000 or 18%). Revenues are expected to decrease by $20,090 or 17.9% because a transfer was not budgeted from the General Fund as in FY 2018. Expenditure appropriations within the fund span over 12 scheduled event categories and one “other events” category which allows for the City’s involvement in any unplanned events that may come up. Expenditures are planned to be fairly in-line with FY 2018’s amended budget with a slight decrease of $2,380 or 2.2%. Special Events Expenditures by Event/Category CONFISCATED ASSETS FUND The Confiscated Assets Fund is utilized to account for the use of confiscated assets by the City’s Police department. Both federal and state confiscated assets are maintained within this fund, and guidelines issued by both jurisdictions must be adhered to at all times. Confiscated assets are used for new endeavors and cannot supplant budgets appropriated in other funds. In FY 2019 the Police department plans on looking for opportunities to obtain new equipment and search for new training opportunities for staff with the remaining fund balance. E911 FUND: The Emergency 911 (E911) Fund has been set up to account for monthly 911 charges to help fund the cost of providing emergency 911 services to the community. Milton currently has an active Intergovernmental Agreement (IGA) with the City of Alpharetta; Alpharetta runs the 911 center, including emergency communication services. In order to compensate Alpharetta for these services, Milton turns over 100% of its E911 collections to them. Revenues are anticipated to increase by approximately $20,000 or 2.2%, and a corresponding increase to expenditures for payments to Alpharetta has also been budgeted. HOTEL/MOTEL TAX FUND The Hotel/Motel Tax Fund accounts for the occupancy tax collected by the City from area hotels and motels, and distributed based upon state statute. Milton currently collects this tax at a rate of 3%. Beginning in FY 2018, 100% of the collections are now transferred to the Special Events Fund to promote tourism to the City and foster community engagement. The anticipated revenues and expenditures of this fund are expected to decrease by $4,000 or 5.1% based on historical analysis. Capital Projects Funds Overview Annually, the City reviews its seven-year capital improvement program, and submits a formal Capital Improvement Plan (CIP) as a part of the budget process. City code requires a five-year plan, but staff has chosen to add the additional two years in order to allow adequate time for planning and added flexibility. In FY 2019, five of the six budgeted capital projects funds are incorporated into the seven-year Capital Improvement Plan and account for $3.437 million in direct revenues (excluding interfund transfers in). CAPITAL PROJECTS FUND (Primary) The primary Capital Projects Fund is used to account for the capital expenditures made by the City on long-term projects that are not required to be accounted for in a separate fund. Milton has historically funded the majority of its capital projects through a pay-as-you-go strategy and therefore the main revenue source for this fund is an interfund transfer in from the General Fund. As mentioned earlier, the City had to scale back its funding of certain projects in FY 2018. FY 2019 marks the return to the original funding plan for these projects as well as the recapture of those deferred expenditure amounts. In addition to the interfund transfer in, the Capital Projects Fund has other smaller revenue sources which make up about 6% of its total revenues. These sources include: infrastructure maintenance fees charged to solid waste haulers at a rate of 5% of the company’s gross receipts ($110,000), landfill use fees charged to any companies operating a landfill within the City limits ($150,000), and cell tower lease revenues ($79,404). Revenues from cell tower lease payments have been directly tied to land conservation efforts per the request of Mayor and Council. GREENSPACE BOND FUND The Greenspace Bond Fund is used to account for the proceeds of the General Obligation Bonds, Series 2017, issued by the City and its related capital projects. In November 2016, voters approved the referendum to issue $25 million in bonds to fund the acquisition of greenspace. The repayment of the debt incurred is funded through a separate millage rate outside of the M&O millage rate explained earlier. FY 2018’s bond millage rate was set for the payment of interest only debt service obligations. FY 2019 includes debt service for both principal and interest in the amount of $1,709,375. The millage rate set to collect tax revenues to make these payments is 0.671 mills. Expenditures related to land acquisition occur once the Mayor and Council approve a purchase, following research and recommendations made by the Milton Greenspace Advisory Committee. CAPITAL GRANT FUND The Capital Grant Fund was set up to account for capital grant revenue and expenditures made by the City. The majority of the projects are related to infrastructure improvement efforts managed by the Public Works department. This fund is less active in FY2019 as most of the larger infrastructure improvement projects have been completed. The only direct revenue source budgeted this year is the Local Maintenance & Improvement Grant (LMIG) at $405,528 which will go towards funding the FY 2019 pavement maintenance program. Additionally, $300,000 will be transferred in from the General Fund to continue efforts towards the Big Creek Greenway Trail Connection. IMPACT FEES FUND In October 2015 Milton began collecting impact fees on new development projects in order to offset the costs associated with providing City services to those new developments and the residents and businesses they bring to the City. This fund accounts for impact fees restricted for the acquisition or construction of specific capital projects outlined in the City’s Capital Improvements Element (CIE). Revenues are anticipated to come in at a similar rate to those seen in FY 2018 at approximately $882,500 with $27,000 of the administrative fund revenues being transferred out to the General Fund to cover salaries and professional fees associated with running the impact fee program. REVENUE BOND FUND The Revenue Bond Fund has been set up to account for proceeds and expenditures related to the issuance of revenue bonds for the purpose of funding projects faster than is possible under the pay-as-you-go strategy utilized by the City. In years past the revenues and expenditures budgeted in this fund were tied to the improvements made at Bell Memorial Park. As that project has come to a close, this fund will now account for the proceeds and expenditures related to the completion of the Court/Fire/Police Complex on Georgia Highway 9, and the replacement of fire station #42 on Thompson Road. Mayor and Council approved this funding strategy in FY 2018, and as the timing of the project did not require the bonds to be issued yet, the budget for those proceeds and corresponding expenditures will roll into FY 2019 (this explains why there are no new budget appropriations in FY 2019). TSPLOST FUND The TSPLOST Fund is used to account for the proceeds of the transportation local option sales tax and the various improvement projects outlined in the program. This fund has purposely been kept separate from the CIP as it has a specific revenue source, as approved by voters in the November 2016 election, and includes a dedicated project list. The TSPLOST Fund is budgeted to bring in approximately $6 million in revenues in FY 2019. For an overview of the five-year program that began in April 2017, please see p. 00. Conclusion The Fiscal Year 2019 Budget illustrates the City’s dedication to providing the highest level of services while maintaining sound fiscal policies. This budget is the product of much collaboration and commitment by “Team Milton” with the goal of developing a plan that addresses the major policy goals and priorities of the City Council and upholds our residents’ vision for their community, while protecting the financial health of the City now and into the future. If while reviewing this document you have any questions, please do not hesitate to contact us at info@cityofmiltonga.us. The City of Milton’s Fiscal Year 2019 proposed budget is based on anticipated city-wide revenue collections of $39 million. The city-wide budget is comprised of one general fund, four special reve- nue funds and six capital projects funds. General Fund Special Revenue Funds • Special Events Fund • E911 Fund • Confiscated Assets Fund • Hotel/Motel Tax Fund Capital Projects Funds • Capital Projects Fund (Primary) • Capital Grant Fund • Greenspace Bond Fund • Impact Fee Fund • TSPLOST Fund • Revenue Bond Fund General Fund Overview The General Fund, the City’s main operating fund, is comprised of $28.5 million in projected revenues or 73% of the city-wide total. This represents a $669,547 or 2.4% increase in operating revenues as compared to the Fiscal Year 2018 amended budget. This growth is primarily a result of anticipated revenue increases related to property taxes, sales and use taxes, and occupation taxes. KEY REVENUE FACTS When forecasting revenues staff takes a number of things into consideration. Foremost on the list is historical trends. With the City being as new as it is, this trend analysis currently begins with an in-depth look at the past five year’s activity including current year projections. After that analysis, staff compiles current information that may alter the trend (i.e. current tax digest information, current indicators of pending changes in the economy, any outstanding receivables and the timeliness of receivable collections, etc.). After those factors are considered revenues are estimated and expenditure requests are considered based on those projections. • The FY 2019 maintenance & operating (M&O) millage rate is 4.390 mills. This rate was rolled back from the capped millage rate of 4.731 mills for the first time since the City’s incorporation. • Property taxes for calendar year 2018 will go towards funding the FY 2019 budget. The decision to change the timing in which property taxes would be recognized was a strategic financial decision made by the City to aid in enhanced budgeting capabilities and even greater fiscal responsibility. • The budget was balanced with the use of $715,635 from fund balance for the purposes of funding needed IT infrastructure improvements, and assisting in the recapture of pay-as-you-go funding for vehicle replacements and improvements to Providence Park which were deferred in FY 2018 due to the delayed 2017 tax digest and the City’s decision to change the timing in which property taxes would be recognized. • Local Option Sales Tax (LOST) is the City’s second largest revenue source after property taxes. This revenue source is economically driven and staff takes this into account when forecasting anticipations each year. • As anticipated collections for several revenue categories are showing a decrease, City staff is working to identify new revenue opportunities in order to lessen the reliance upon property taxes. 13 FY 2018 A mended B udget* FY 2019 Pr op osed Budget $ Va r i a nce % Var i ance EXPENDIT URES BY FUNCT ION General Go v ernem nt 4,116,574$ 4,096,782$ (19,792)$ (0.5) Judi cial 433,781 429,975 (3,806) (0.9) Public Safet y 11,675,293 12,010,951 335,658 2.9 Public W o rks 2,559,403 2,552,555 (6,848) (0.3) C ult ure & Recreat io n 1,399,682 1,364,148 (35,534) (2.5) Ho using & Dev el opm ent 1,397,814 1,403,414 5,600 0.4 Debt Serv i ce 852,136 852,436 300 0.0 C ont ingency - 233,768 233,768 - M&O Ini t i at i v es - 666,526 666,526 - T OT AL EXPENDIT UR ES 22,434,683$ 23,610,555$ 1,175,872$ 5.2 *The FY 2018 Amended Budget refl ect s amendment s pendi ng appr ov al of Mayor and General Fund Revenues (excluding interfund transfers) KEY EXPENDITURE FACTS • Salaries and Benefits make up the largest portion of the maintenance & operating budget at $14,382,262 or 61% of expenditures excluding interfund transfers. This represents an increase of 3.6% over the FY 2018 amended budget. This cost breaks down across functions as follows: • The FY 2019 budget includes funding for an across-the-board market adjustment to salaries of 3% for a total cost of $257,791. This adjustment is prorated by the number of months each employee worked for the City during FY 2018 and is included in the figures displayed in the chart above. • A 10% increase related to an anticipated rise in healthcare costs and a 5% increase for dental and vision are also accounted for in this year’s budget appropriations, approximately $156,361 more than FY 2018. • Fire’s budget includes $360,903 for debt service payments owed to Fulton County for fire station #43. This lease is scheduled to be paid in full as of October 2019. Additionally, $852,436 is budgeted for debt service payments related to the revenue bond that funded improvements to Bell Memorial Park. This bond has a fixed interest rate of 2.8% and is scheduled to be paid off in November 2029. • Operating expenditures, excluding personnel costs, debt service, contingency, and new initiatives total $7,114,660. This is approximately $210,203 or 2.9% less than FY 2018. The most significant drivers of this decrease are related to professional services: • A decrease in anticipated election costs of $135,628; • A decrease in fees associated with the one-time Economic Development Strategy & Marketing Plan, which focused on the Deerfield corridor, of 65,000; and • A decrease in Communications related to the FY 2018 costs associated with upgrading the City’s website of $36,350. • Transfers out of the General Fund include $5,332,380 to the Capital Projects Fund and $300,000 to the Capital Grant Fund for projects funded through the City’s pay-as-you-go funding program. Milton’s capital projects have historically been funded utilizing this strategy in an effort to keep debt at a minimum. General Fund Expenditures by Function (excluding interfund transfers) General Fund Expenditures by Category (excluding interfund transfers) MAINTENANCE & OPERATING (M&O) INITIATIVE HIGHLIGHTS • In an effort to provide administrative aid to departments that have seen an increased workload, 25% or $167,284 of this year’s M&O initiatives are related to additional personnel. This figure includes salaries and benefits for one full-time and four part-time positions. The goal is to have flexible part-time staff available during the busier hours seen in Finance, Municipal Court, Police, and Parks & Recreation, and to bring on a full-time Public Relations Specialist in Communications to continue growing both Milton’s external and internal strategic communications. • Being a member of the North Fulton Regional Radio System Authority requires all radios to be time-division multiple access (TDMA) compliant. As a result $139,674 or 21% of FY 2019’s Maintenance & Operating initiatives is dedicated to the final phase of radio replacements which will bring Milton into compliance with the authority’s technology requirements. • Fostering rewarding and professional careers is one the objectives of Milton’s current strategic plan. After analyzing current staff responsibilities, wages, and reviewing recent market study results, 14% of FY 2019’s M&O initiatives aim to work towards this objective with a $94,353 investment in staff. In addition to salary changes, there is a new request to consider a retiree healthcare plan that will incentivize retention and reward career employees who are eligible to retire prior to being Medicare eligible. Special Revenue Funds Overview The City adopts annual budgets for each Special Revenue Fund that demonstrates any legally restricted revenue sources. In FY 2019 $1.042 million in anticipated revenues are attributable to the four Special Revenue Funds. SPECIAL EVENTS FUND Milton’s Special Events Fund is budgeted as a Special Revenue Fund for the purposes of tracking revenues, expenditures, and fund balances associated with running the City’s year-long events program. The main funding sources for this fund are a transfer in from the Hotel/Motel Tax Fund ($75,000 or 82%) and event sponsorships made by private entities ($17,000 or 18%). Revenues are expected to decrease by $20,090 or 17.9% because a transfer was not budgeted from the General Fund as in FY 2018. Expenditure appropriations within the fund span over 12 scheduled event categories and one “other events” category which allows for the City’s involvement in any unplanned events that may come up. Expenditures are planned to be fairly in-line with FY 2018’s amended budget with a slight decrease of $2,380 or 2.2%. Special Events Expenditures by Event/Category CONFISCATED ASSETS FUND The Confiscated Assets Fund is utilized to account for the use of confiscated assets by the City’s Police department. Both federal and state confiscated assets are maintained within this fund, and guidelines issued by both jurisdictions must be adhered to at all times. Confiscated assets are used for new endeavors and cannot supplant budgets appropriated in other funds. In FY 2019 the Police department plans on looking for opportunities to obtain new equipment and search for new training opportunities for staff with the remaining fund balance. E911 FUND: The Emergency 911 (E911) Fund has been set up to account for monthly 911 charges to help fund the cost of providing emergency 911 services to the community. Milton currently has an active Intergovernmental Agreement (IGA) with the City of Alpharetta; Alpharetta runs the 911 center, including emergency communication services. In order to compensate Alpharetta for these services, Milton turns over 100% of its E911 collections to them. Revenues are anticipated to increase by approximately $20,000 or 2.2%, and a corresponding increase to expenditures for payments to Alpharetta has also been budgeted. HOTEL/MOTEL TAX FUND The Hotel/Motel Tax Fund accounts for the occupancy tax collected by the City from area hotels and motels, and distributed based upon state statute. Milton currently collects this tax at a rate of 3%. Beginning in FY 2018, 100% of the collections are now transferred to the Special Events Fund to promote tourism to the City and foster community engagement. The anticipated revenues and expenditures of this fund are expected to decrease by $4,000 or 5.1% based on historical analysis. Capital Projects Funds Overview Annually, the City reviews its seven-year capital improvement program, and submits a formal Capital Improvement Plan (CIP) as a part of the budget process. City code requires a five-year plan, but staff has chosen to add the additional two years in order to allow adequate time for planning and added flexibility. In FY 2019, five of the six budgeted capital projects funds are incorporated into the seven-year Capital Improvement Plan and account for $3.437 million in direct revenues (excluding interfund transfers in). CAPITAL PROJECTS FUND (Primary) The primary Capital Projects Fund is used to account for the capital expenditures made by the City on long-term projects that are not required to be accounted for in a separate fund. Milton has historically funded the majority of its capital projects through a pay-as-you-go strategy and therefore the main revenue source for this fund is an interfund transfer in from the General Fund. As mentioned earlier, the City had to scale back its funding of certain projects in FY 2018. FY 2019 marks the return to the original funding plan for these projects as well as the recapture of those deferred expenditure amounts. In addition to the interfund transfer in, the Capital Projects Fund has other smaller revenue sources which make up about 6% of its total revenues. These sources include: infrastructure maintenance fees charged to solid waste haulers at a rate of 5% of the company’s gross receipts ($110,000), landfill use fees charged to any companies operating a landfill within the City limits ($150,000), and cell tower lease revenues ($79,404). Revenues from cell tower lease payments have been directly tied to land conservation efforts per the request of Mayor and Council. GREENSPACE BOND FUND The Greenspace Bond Fund is used to account for the proceeds of the General Obligation Bonds, Series 2017, issued by the City and its related capital projects. In November 2016, voters approved the referendum to issue $25 million in bonds to fund the acquisition of greenspace. The repayment of the debt incurred is funded through a separate millage rate outside of the M&O millage rate explained earlier. FY 2018’s bond millage rate was set for the payment of interest only debt service obligations. FY 2019 includes debt service for both principal and interest in the amount of $1,709,375. The millage rate set to collect tax revenues to make these payments is 0.671 mills. Expenditures related to land acquisition occur once the Mayor and Council approve a purchase, following research and recommendations made by the Milton Greenspace Advisory Committee. CAPITAL GRANT FUND The Capital Grant Fund was set up to account for capital grant revenue and expenditures made by the City. The majority of the projects are related to infrastructure improvement efforts managed by the Public Works department. This fund is less active in FY2019 as most of the larger infrastructure improvement projects have been completed. The only direct revenue source budgeted this year is the Local Maintenance & Improvement Grant (LMIG) at $405,528 which will go towards funding the FY 2019 pavement maintenance program. Additionally, $300,000 will be transferred in from the General Fund to continue efforts towards the Big Creek Greenway Trail Connection. IMPACT FEES FUND In October 2015 Milton began collecting impact fees on new development projects in order to offset the costs associated with providing City services to those new developments and the residents and businesses they bring to the City. This fund accounts for impact fees restricted for the acquisition or construction of specific capital projects outlined in the City’s Capital Improvements Element (CIE). Revenues are anticipated to come in at a similar rate to those seen in FY 2018 at approximately $882,500 with $27,000 of the administrative fund revenues being transferred out to the General Fund to cover salaries and professional fees associated with running the impact fee program. REVENUE BOND FUND The Revenue Bond Fund has been set up to account for proceeds and expenditures related to the issuance of revenue bonds for the purpose of funding projects faster than is possible under the pay-as-you-go strategy utilized by the City. In years past the revenues and expenditures budgeted in this fund were tied to the improvements made at Bell Memorial Park. As that project has come to a close, this fund will now account for the proceeds and expenditures related to the completion of the Court/Fire/Police Complex on Georgia Highway 9, and the replacement of fire station #42 on Thompson Road. Mayor and Council approved this funding strategy in FY 2018, and as the timing of the project did not require the bonds to be issued yet, the budget for those proceeds and corresponding expenditures will roll into FY 2019 (this explains why there are no new budget appropriations in FY 2019). TSPLOST FUND The TSPLOST Fund is used to account for the proceeds of the transportation local option sales tax and the various improvement projects outlined in the program. This fund has purposely been kept separate from the CIP as it has a specific revenue source, as approved by voters in the November 2016 election, and includes a dedicated project list. The TSPLOST Fund is budgeted to bring in approximately $6 million in revenues in FY 2019. For an overview of the five-year program that began in April 2017, please see p. 00. Conclusion The Fiscal Year 2019 Budget illustrates the City’s dedication to providing the highest level of services while maintaining sound fiscal policies. This budget is the product of much collaboration and commitment by “Team Milton” with the goal of developing a plan that addresses the major policy goals and priorities of the City Council and upholds our residents’ vision for their community, while protecting the financial health of the City now and into the future. If while reviewing this document you have any questions, please do not hesitate to contact us at info@cityofmiltonga.us. The City of Milton’s Fiscal Year 2019 proposed budget is based on anticipated city-wide revenue collections of $39 million. The city-wide budget is comprised of one general fund, four special reve- nue funds and six capital projects funds. General Fund Special Revenue Funds • Special Events Fund • E911 Fund • Confiscated Assets Fund • Hotel/Motel Tax Fund Capital Projects Funds • Capital Projects Fund (Primary) • Capital Grant Fund • Greenspace Bond Fund • Impact Fee Fund • TSPLOST Fund • Revenue Bond Fund General Fund Overview The General Fund, the City’s main operating fund, is comprised of $28.5 million in projected revenues or 73% of the city-wide total. This represents a $669,547 or 2.4% increase in operating revenues as compared to the Fiscal Year 2018 amended budget. This growth is primarily a result of anticipated revenue increases related to property taxes, sales and use taxes, and occupation taxes. KEY REVENUE FACTS When forecasting revenues staff takes a number of things into consideration. Foremost on the list is historical trends. With the City being as new as it is, this trend analysis currently begins with an in-depth look at the past five year’s activity including current year projections. After that analysis, staff compiles current information that may alter the trend (i.e. current tax digest information, current indicators of pending changes in the economy, any outstanding receivables and the timeliness of receivable collections, etc.). After those factors are considered revenues are estimated and expenditure requests are considered based on those projections. • The FY 2019 maintenance & operating (M&O) millage rate is 4.390 mills. This rate was rolled back from the capped millage rate of 4.731 mills for the first time since the City’s incorporation. • Property taxes for calendar year 2018 will go towards funding the FY 2019 budget. The decision to change the timing in which property taxes would be recognized was a strategic financial decision made by the City to aid in enhanced budgeting capabilities and even greater fiscal responsibility. • The budget was balanced with the use of $715,635 from fund balance for the purposes of funding needed IT infrastructure improvements, and assisting in the recapture of pay-as-you-go funding for vehicle replacements and improvements to Providence Park which were deferred in FY 2018 due to the delayed 2017 tax digest and the City’s decision to change the timing in which property taxes would be recognized. • Local Option Sales Tax (LOST) is the City’s second largest revenue source after property taxes. This revenue source is economically driven and staff takes this into account when forecasting anticipations each year. • As anticipated collections for several revenue categories are showing a decrease, City staff is working to identify new revenue opportunities in order to lessen the reliance upon property taxes. 14 FY 2018 Amended Budget* FY 2019 Propo sed Budget $ V ariance % Variance PERSO NAL SERV ICES & EMPLOYEE BENEFITS Salaries 10,018,259$ 10,349,442$ 331,183$ 3.3 Employee Benefits 3,850,434 4,032,820 182,386 4.7 TOTAL PERSONAL SERV ICES & EM PLOYEE BENEFITS 13,868,693$ 14,382,262$ 513,569$ 3.7 M AINTENANCE & OPERATIONS Pr ofessional Ser v ices 1,526,033$ 1,189,352$ (336,681)$ (22.1) Pr oper ty Serv ices 864,859 855,469 (9,390) (1.1) Other Pur chased Serv ices 3,390,850 3,543,173 152,323 4.5 Supplies 431,661 423,330 (8,331) (1.9) U tilities 638,059 612,810 (25,249) (4.0) Fuel 176,343 171,516 (4,827) (2.7) Capital Outlay 306,437 291,910 (14,527) (4.7) Other Costs 18,000 27,100 9,100 50.6 TOTAL M AINTENANCE & OPERATIONS 7,352,241$ 7,114,660$ (237,581)$ (3.2) D EBT SERVICE B ond (Bell M emor ial Park)852,136$ 852,436$ 300$ 0.0 Capital Lease (Fire Appar atus)361,613 360,903 (710) (0.2) TOTAL DEBT SERVICE 1,213,749$ 1,213,339$ (410)$ (0.0) O THER COSTS Contingency -$ 233,768$ 233,768$ - TOTAL OTHER CO STS -$ 233,768$ 233,768$ - TOTAL EXPEND ITU RES 22,434,683$ 22,944,029$ 509,346$ 2.3 General Fund Revenues (excluding interfund transfers) KEY EXPENDITURE FACTS • Salaries and Benefits make up the largest portion of the maintenance & operating budget at $14,382,262 or 61% of expenditures excluding interfund transfers. This represents an increase of 3.6% over the FY 2018 amended budget. This cost breaks down across functions as follows: • The FY 2019 budget includes funding for an across-the-board market adjustment to salaries of 3% for a total cost of $257,791. This adjustment is prorated by the number of months each employee worked for the City during FY 2018 and is included in the figures displayed in the chart above. • A 10% increase related to an anticipated rise in healthcare costs and a 5% increase for dental and vision are also accounted for in this year’s budget appropriations, approximately $156,361 more than FY 2018. • Fire’s budget includes $360,903 for debt service payments owed to Fulton County for fire station #43. This lease is scheduled to be paid in full as of October 2019. Additionally, $852,436 is budgeted for debt service payments related to the revenue bond that funded improvements to Bell Memorial Park. This bond has a fixed interest rate of 2.8% and is scheduled to be paid off in November 2029. • Operating expenditures, excluding personnel costs, debt service, contingency, and new initiatives total $7,114,660. This is approximately $210,203 or 2.9% less than FY 2018. The most significant drivers of this decrease are related to professional services: • A decrease in anticipated election costs of $135,628; • A decrease in fees associated with the one-time Economic Development Strategy & Marketing Plan, which focused on the Deerfield corridor, of 65,000; and • A decrease in Communications related to the FY 2018 costs associated with upgrading the City’s website of $36,350. • Transfers out of the General Fund include $5,332,380 to the Capital Projects Fund and $300,000 to the Capital Grant Fund for projects funded through the City’s pay-as-you-go funding program. Milton’s capital projects have historically been funded utilizing this strategy in an effort to keep debt at a minimum. General Fund Expenditures by Function (excluding interfund transfers) General Fund Expenditures by Category (excluding interfund transfers) MAINTENANCE & OPERATING (M&O) INITIATIVE HIGHLIGHTS • In an effort to provide administrative aid to departments that have seen an increased workload, 25% or $167,284 of this year’s M&O initiatives are related to additional personnel. This figure includes salaries and benefits for one full-time and four part-time positions. The goal is to have flexible part-time staff available during the busier hours seen in Finance, Municipal Court, Police, and Parks & Recreation, and to bring on a full-time Public Relations Specialist in Communications to continue growing both Milton’s external and internal strategic communications. • Being a member of the North Fulton Regional Radio System Authority requires all radios to be time-division multiple access (TDMA) compliant. As a result $139,674 or 21% of FY 2019’s Maintenance & Operating initiatives is dedicated to the final phase of radio replacements which will bring Milton into compliance with the authority’s technology requirements. • Fostering rewarding and professional careers is one the objectives of Milton’s current strategic plan. After analyzing current staff responsibilities, wages, and reviewing recent market study results, 14% of FY 2019’s M&O initiatives aim to work towards this objective with a $94,353 investment in staff. In addition to salary changes, there is a new request to consider a retiree healthcare plan that will incentivize retention and reward career employees who are eligible to retire prior to being Medicare eligible. Special Revenue Funds Overview The City adopts annual budgets for each Special Revenue Fund that demonstrates any legally restricted revenue sources. In FY 2019 $1.042 million in anticipated revenues are attributable to the four Special Revenue Funds. SPECIAL EVENTS FUND Milton’s Special Events Fund is budgeted as a Special Revenue Fund for the purposes of tracking revenues, expenditures, and fund balances associated with running the City’s year-long events program. The main funding sources for this fund are a transfer in from the Hotel/Motel Tax Fund ($75,000 or 82%) and event sponsorships made by private entities ($17,000 or 18%). Revenues are expected to decrease by $20,090 or 17.9% because a transfer was not budgeted from the General Fund as in FY 2018. Expenditure appropriations within the fund span over 12 scheduled event categories and one “other events” category which allows for the City’s involvement in any unplanned events that may come up. Expenditures are planned to be fairly in-line with FY 2018’s amended budget with a slight decrease of $2,380 or 2.2%. Special Events Expenditures by Event/Category CONFISCATED ASSETS FUND The Confiscated Assets Fund is utilized to account for the use of confiscated assets by the City’s Police department. Both federal and state confiscated assets are maintained within this fund, and guidelines issued by both jurisdictions must be adhered to at all times. Confiscated assets are used for new endeavors and cannot supplant budgets appropriated in other funds. In FY 2019 the Police department plans on looking for opportunities to obtain new equipment and search for new training opportunities for staff with the remaining fund balance. E911 FUND: The Emergency 911 (E911) Fund has been set up to account for monthly 911 charges to help fund the cost of providing emergency 911 services to the community. Milton currently has an active Intergovernmental Agreement (IGA) with the City of Alpharetta; Alpharetta runs the 911 center, including emergency communication services. In order to compensate Alpharetta for these services, Milton turns over 100% of its E911 collections to them. Revenues are anticipated to increase by approximately $20,000 or 2.2%, and a corresponding increase to expenditures for payments to Alpharetta has also been budgeted. HOTEL/MOTEL TAX FUND The Hotel/Motel Tax Fund accounts for the occupancy tax collected by the City from area hotels and motels, and distributed based upon state statute. Milton currently collects this tax at a rate of 3%. Beginning in FY 2018, 100% of the collections are now transferred to the Special Events Fund to promote tourism to the City and foster community engagement. The anticipated revenues and expenditures of this fund are expected to decrease by $4,000 or 5.1% based on historical analysis. Capital Projects Funds Overview Annually, the City reviews its seven-year capital improvement program, and submits a formal Capital Improvement Plan (CIP) as a part of the budget process. City code requires a five-year plan, but staff has chosen to add the additional two years in order to allow adequate time for planning and added flexibility. In FY 2019, five of the six budgeted capital projects funds are incorporated into the seven-year Capital Improvement Plan and account for $3.437 million in direct revenues (excluding interfund transfers in). CAPITAL PROJECTS FUND (Primary) The primary Capital Projects Fund is used to account for the capital expenditures made by the City on long-term projects that are not required to be accounted for in a separate fund. Milton has historically funded the majority of its capital projects through a pay-as-you-go strategy and therefore the main revenue source for this fund is an interfund transfer in from the General Fund. As mentioned earlier, the City had to scale back its funding of certain projects in FY 2018. FY 2019 marks the return to the original funding plan for these projects as well as the recapture of those deferred expenditure amounts. In addition to the interfund transfer in, the Capital Projects Fund has other smaller revenue sources which make up about 6% of its total revenues. These sources include: infrastructure maintenance fees charged to solid waste haulers at a rate of 5% of the company’s gross receipts ($110,000), landfill use fees charged to any companies operating a landfill within the City limits ($150,000), and cell tower lease revenues ($79,404). Revenues from cell tower lease payments have been directly tied to land conservation efforts per the request of Mayor and Council. GREENSPACE BOND FUND The Greenspace Bond Fund is used to account for the proceeds of the General Obligation Bonds, Series 2017, issued by the City and its related capital projects. In November 2016, voters approved the referendum to issue $25 million in bonds to fund the acquisition of greenspace. The repayment of the debt incurred is funded through a separate millage rate outside of the M&O millage rate explained earlier. FY 2018’s bond millage rate was set for the payment of interest only debt service obligations. FY 2019 includes debt service for both principal and interest in the amount of $1,709,375. The millage rate set to collect tax revenues to make these payments is 0.671 mills. Expenditures related to land acquisition occur once the Mayor and Council approve a purchase, following research and recommendations made by the Milton Greenspace Advisory Committee. CAPITAL GRANT FUND The Capital Grant Fund was set up to account for capital grant revenue and expenditures made by the City. The majority of the projects are related to infrastructure improvement efforts managed by the Public Works department. This fund is less active in FY2019 as most of the larger infrastructure improvement projects have been completed. The only direct revenue source budgeted this year is the Local Maintenance & Improvement Grant (LMIG) at $405,528 which will go towards funding the FY 2019 pavement maintenance program. Additionally, $300,000 will be transferred in from the General Fund to continue efforts towards the Big Creek Greenway Trail Connection. IMPACT FEES FUND In October 2015 Milton began collecting impact fees on new development projects in order to offset the costs associated with providing City services to those new developments and the residents and businesses they bring to the City. This fund accounts for impact fees restricted for the acquisition or construction of specific capital projects outlined in the City’s Capital Improvements Element (CIE). Revenues are anticipated to come in at a similar rate to those seen in FY 2018 at approximately $882,500 with $27,000 of the administrative fund revenues being transferred out to the General Fund to cover salaries and professional fees associated with running the impact fee program. REVENUE BOND FUND The Revenue Bond Fund has been set up to account for proceeds and expenditures related to the issuance of revenue bonds for the purpose of funding projects faster than is possible under the pay-as-you-go strategy utilized by the City. In years past the revenues and expenditures budgeted in this fund were tied to the improvements made at Bell Memorial Park. As that project has come to a close, this fund will now account for the proceeds and expenditures related to the completion of the Court/Fire/Police Complex on Georgia Highway 9, and the replacement of fire station #42 on Thompson Road. Mayor and Council approved this funding strategy in FY 2018, and as the timing of the project did not require the bonds to be issued yet, the budget for those proceeds and corresponding expenditures will roll into FY 2019 (this explains why there are no new budget appropriations in FY 2019). TSPLOST FUND The TSPLOST Fund is used to account for the proceeds of the transportation local option sales tax and the various improvement projects outlined in the program. This fund has purposely been kept separate from the CIP as it has a specific revenue source, as approved by voters in the November 2016 election, and includes a dedicated project list. The TSPLOST Fund is budgeted to bring in approximately $6 million in revenues in FY 2019. For an overview of the five-year program that began in April 2017, please see p. 00. Conclusion The Fiscal Year 2019 Budget illustrates the City’s dedication to providing the highest level of services while maintaining sound fiscal policies. This budget is the product of much collaboration and commitment by “Team Milton” with the goal of developing a plan that addresses the major policy goals and priorities of the City Council and upholds our residents’ vision for their community, while protecting the financial health of the City now and into the future. If while reviewing this document you have any questions, please do not hesitate to contact us at info@cityofmiltonga.us. The City of Milton’s Fiscal Year 2019 proposed budget is based on anticipated city-wide revenue collections of $39 million. The city-wide budget is comprised of one general fund, four special reve- nue funds and six capital projects funds. General Fund Special Revenue Funds • Special Events Fund • E911 Fund • Confiscated Assets Fund • Hotel/Motel Tax Fund Capital Projects Funds • Capital Projects Fund (Primary) • Capital Grant Fund • Greenspace Bond Fund • Impact Fee Fund • TSPLOST Fund • Revenue Bond Fund General Fund Overview The General Fund, the City’s main operating fund, is comprised of $28.5 million in projected revenues or 73% of the city-wide total. This represents a $669,547 or 2.4% increase in operating revenues as compared to the Fiscal Year 2018 amended budget. This growth is primarily a result of anticipated revenue increases related to property taxes, sales and use taxes, and occupation taxes. KEY REVENUE FACTS When forecasting revenues staff takes a number of things into consideration. Foremost on the list is historical trends. With the City being as new as it is, this trend analysis currently begins with an in-depth look at the past five year’s activity including current year projections. After that analysis, staff compiles current information that may alter the trend (i.e. current tax digest information, current indicators of pending changes in the economy, any outstanding receivables and the timeliness of receivable collections, etc.). After those factors are considered revenues are estimated and expenditure requests are considered based on those projections. • The FY 2019 maintenance & operating (M&O) millage rate is 4.390 mills. This rate was rolled back from the capped millage rate of 4.731 mills for the first time since the City’s incorporation. • Property taxes for calendar year 2018 will go towards funding the FY 2019 budget. The decision to change the timing in which property taxes would be recognized was a strategic financial decision made by the City to aid in enhanced budgeting capabilities and even greater fiscal responsibility. • The budget was balanced with the use of $715,635 from fund balance for the purposes of funding needed IT infrastructure improvements, and assisting in the recapture of pay-as-you-go funding for vehicle replacements and improvements to Providence Park which were deferred in FY 2018 due to the delayed 2017 tax digest and the City’s decision to change the timing in which property taxes would be recognized. • Local Option Sales Tax (LOST) is the City’s second largest revenue source after property taxes. This revenue source is economically driven and staff takes this into account when forecasting anticipations each year. • As anticipated collections for several revenue categories are showing a decrease, City staff is working to identify new revenue opportunities in order to lessen the reliance upon property taxes. 15 General Fund Revenues (excluding interfund transfers) KEY EXPENDITURE FACTS • Salaries and Benefits make up the largest portion of the maintenance & operating budget at $14,382,262 or 61% of expenditures excluding interfund transfers. This represents an increase of 3.6% over the FY 2018 amended budget. This cost breaks down across functions as follows: • The FY 2019 budget includes funding for an across-the-board market adjustment to salaries of 3% for a total cost of $257,791. This adjustment is prorated by the number of months each employee worked for the City during FY 2018 and is included in the figures displayed in the chart above. • A 10% increase related to an anticipated rise in healthcare costs and a 5% increase for dental and vision are also accounted for in this year’s budget appropriations, approximately $156,361 more than FY 2018. • Fire’s budget includes $360,903 for debt service payments owed to Fulton County for fire station #43. This lease is scheduled to be paid in full as of October 2019. Additionally, $852,436 is budgeted for debt service payments related to the revenue bond that funded improvements to Bell Memorial Park. This bond has a fixed interest rate of 2.8% and is scheduled to be paid off in November 2029. • Operating expenditures, excluding personnel costs, debt service, contingency, and new initiatives total $7,114,660. This is approximately $210,203 or 2.9% less than FY 2018. The most significant drivers of this decrease are related to professional services: • A decrease in anticipated election costs of $135,628; • A decrease in fees associated with the one-time Economic Development Strategy & Marketing Plan, which focused on the Deerfield corridor, of 65,000; and • A decrease in Communications related to the FY 2018 costs associated with upgrading the City’s website of $36,350. • Transfers out of the General Fund include $5,332,380 to the Capital Projects Fund and $300,000 to the Capital Grant Fund for projects funded through the City’s pay-as-you-go funding program. Milton’s capital projects have historically been funded utilizing this strategy in an effort to keep debt at a minimum. General Fund Expenditures by Function (excluding interfund transfers) General Fund Expenditures by Category (excluding interfund transfers) MAINTENANCE & OPERATING (M&O) INITIATIVE HIGHLIGHTS • In an effort to provide administrative aid to departments that have seen an increased workload, 25% or $167,284 of this year’s M&O initiatives are related to additional personnel. This figure includes salaries and benefits for one full-time and four part-time positions. The goal is to have flexible part-time staff available during the busier hours seen in Finance, Municipal Court, Police, and Parks & Recreation, and to bring on a full-time Public Relations Specialist in Communications to continue growing both Milton’s external and internal strategic communications. • Being a member of the North Fulton Regional Radio System Authority requires all radios to be time-division multiple access (TDMA) compliant. As a result $139,674 or 21% of FY 2019’s Maintenance & Operating initiatives is dedicated to the final phase of radio replacements which will bring Milton into compliance with the authority’s technology requirements. • Fostering rewarding and professional careers is one the objectives of Milton’s current strategic plan. After analyzing current staff responsibilities, wages, and reviewing recent market study results, 14% of FY 2019’s M&O initiatives aim to work towards this objective with a $94,353 investment in staff. In addition to salary changes, there is a new request to consider a retiree healthcare plan that will incentivize retention and reward career employees who are eligible to retire prior to being Medicare eligible. Special Revenue Funds Overview The City adopts annual budgets for each Special Revenue Fund that demonstrates any legally restricted revenue sources. In FY 2019 $1.042 million in anticipated revenues are attributable to the four Special Revenue Funds. SPECIAL EVENTS FUND Milton’s Special Events Fund is budgeted as a Special Revenue Fund for the purposes of tracking revenues, expenditures, and fund balances associated with running the City’s year-long events program. The main funding sources for this fund are a transfer in from the Hotel/Motel Tax Fund ($75,000 or 82%) and event sponsorships made by private entities ($17,000 or 18%). Revenues are expected to decrease by $20,090 or 17.9% because a transfer was not budgeted from the General Fund as in FY 2018. Expenditure appropriations within the fund span over 12 scheduled event categories and one “other events” category which allows for the City’s involvement in any unplanned events that may come up. Expenditures are planned to be fairly in-line with FY 2018’s amended budget with a slight decrease of $2,380 or 2.2%. Special Events Expenditures by Event/Category CONFISCATED ASSETS FUND The Confiscated Assets Fund is utilized to account for the use of confiscated assets by the City’s Police department. Both federal and state confiscated assets are maintained within this fund, and guidelines issued by both jurisdictions must be adhered to at all times. Confiscated assets are used for new endeavors and cannot supplant budgets appropriated in other funds. In FY 2019 the Police department plans on looking for opportunities to obtain new equipment and search for new training opportunities for staff with the remaining fund balance. E911 FUND: The Emergency 911 (E911) Fund has been set up to account for monthly 911 charges to help fund the cost of providing emergency 911 services to the community. Milton currently has an active Intergovernmental Agreement (IGA) with the City of Alpharetta; Alpharetta runs the 911 center, including emergency communication services. In order to compensate Alpharetta for these services, Milton turns over 100% of its E911 collections to them. Revenues are anticipated to increase by approximately $20,000 or 2.2%, and a corresponding increase to expenditures for payments to Alpharetta has also been budgeted. HOTEL/MOTEL TAX FUND The Hotel/Motel Tax Fund accounts for the occupancy tax collected by the City from area hotels and motels, and distributed based upon state statute. Milton currently collects this tax at a rate of 3%. Beginning in FY 2018, 100% of the collections are now transferred to the Special Events Fund to promote tourism to the City and foster community engagement. The anticipated revenues and expenditures of this fund are expected to decrease by $4,000 or 5.1% based on historical analysis. Capital Projects Funds Overview Annually, the City reviews its seven-year capital improvement program, and submits a formal Capital Improvement Plan (CIP) as a part of the budget process. City code requires a five-year plan, but staff has chosen to add the additional two years in order to allow adequate time for planning and added flexibility. In FY 2019, five of the six budgeted capital projects funds are incorporated into the seven-year Capital Improvement Plan and account for $3.437 million in direct revenues (excluding interfund transfers in). CAPITAL PROJECTS FUND (Primary) The primary Capital Projects Fund is used to account for the capital expenditures made by the City on long-term projects that are not required to be accounted for in a separate fund. Milton has historically funded the majority of its capital projects through a pay-as-you-go strategy and therefore the main revenue source for this fund is an interfund transfer in from the General Fund. As mentioned earlier, the City had to scale back its funding of certain projects in FY 2018. FY 2019 marks the return to the original funding plan for these projects as well as the recapture of those deferred expenditure amounts. In addition to the interfund transfer in, the Capital Projects Fund has other smaller revenue sources which make up about 6% of its total revenues. These sources include: infrastructure maintenance fees charged to solid waste haulers at a rate of 5% of the company’s gross receipts ($110,000), landfill use fees charged to any companies operating a landfill within the City limits ($150,000), and cell tower lease revenues ($79,404). Revenues from cell tower lease payments have been directly tied to land conservation efforts per the request of Mayor and Council. GREENSPACE BOND FUND The Greenspace Bond Fund is used to account for the proceeds of the General Obligation Bonds, Series 2017, issued by the City and its related capital projects. In November 2016, voters approved the referendum to issue $25 million in bonds to fund the acquisition of greenspace. The repayment of the debt incurred is funded through a separate millage rate outside of the M&O millage rate explained earlier. FY 2018’s bond millage rate was set for the payment of interest only debt service obligations. FY 2019 includes debt service for both principal and interest in the amount of $1,709,375. The millage rate set to collect tax revenues to make these payments is 0.671 mills. Expenditures related to land acquisition occur once the Mayor and Council approve a purchase, following research and recommendations made by the Milton Greenspace Advisory Committee. CAPITAL GRANT FUND The Capital Grant Fund was set up to account for capital grant revenue and expenditures made by the City. The majority of the projects are related to infrastructure improvement efforts managed by the Public Works department. This fund is less active in FY2019 as most of the larger infrastructure improvement projects have been completed. The only direct revenue source budgeted this year is the Local Maintenance & Improvement Grant (LMIG) at $405,528 which will go towards funding the FY 2019 pavement maintenance program. Additionally, $300,000 will be transferred in from the General Fund to continue efforts towards the Big Creek Greenway Trail Connection. IMPACT FEES FUND In October 2015 Milton began collecting impact fees on new development projects in order to offset the costs associated with providing City services to those new developments and the residents and businesses they bring to the City. This fund accounts for impact fees restricted for the acquisition or construction of specific capital projects outlined in the City’s Capital Improvements Element (CIE). Revenues are anticipated to come in at a similar rate to those seen in FY 2018 at approximately $882,500 with $27,000 of the administrative fund revenues being transferred out to the General Fund to cover salaries and professional fees associated with running the impact fee program. REVENUE BOND FUND The Revenue Bond Fund has been set up to account for proceeds and expenditures related to the issuance of revenue bonds for the purpose of funding projects faster than is possible under the pay-as-you-go strategy utilized by the City. In years past the revenues and expenditures budgeted in this fund were tied to the improvements made at Bell Memorial Park. As that project has come to a close, this fund will now account for the proceeds and expenditures related to the completion of the Court/Fire/Police Complex on Georgia Highway 9, and the replacement of fire station #42 on Thompson Road. Mayor and Council approved this funding strategy in FY 2018, and as the timing of the project did not require the bonds to be issued yet, the budget for those proceeds and corresponding expenditures will roll into FY 2019 (this explains why there are no new budget appropriations in FY 2019). TSPLOST FUND The TSPLOST Fund is used to account for the proceeds of the transportation local option sales tax and the various improvement projects outlined in the program. This fund has purposely been kept separate from the CIP as it has a specific revenue source, as approved by voters in the November 2016 election, and includes a dedicated project list. The TSPLOST Fund is budgeted to bring in approximately $6 million in revenues in FY 2019. For an overview of the five-year program that began in April 2017, please see p. 00. Conclusion The Fiscal Year 2019 Budget illustrates the City’s dedication to providing the highest level of services while maintaining sound fiscal policies. This budget is the product of much collaboration and commitment by “Team Milton” with the goal of developing a plan that addresses the major policy goals and priorities of the City Council and upholds our residents’ vision for their community, while protecting the financial health of the City now and into the future. If while reviewing this document you have any questions, please do not hesitate to contact us at info@cityofmiltonga.us. The City of Milton’s Fiscal Year 2019 proposed budget is based on anticipated city-wide revenue collections of $39 million. The city-wide budget is comprised of one general fund, four special reve- nue funds and six capital projects funds. General Fund Special Revenue Funds • Special Events Fund • E911 Fund • Confiscated Assets Fund • Hotel/Motel Tax Fund Capital Projects Funds • Capital Projects Fund (Primary) • Capital Grant Fund • Greenspace Bond Fund • Impact Fee Fund • TSPLOST Fund • Revenue Bond Fund General Fund Overview The General Fund, the City’s main operating fund, is comprised of $28.5 million in projected revenues or 73% of the city-wide total. This represents a $669,547 or 2.4% increase in operating revenues as compared to the Fiscal Year 2018 amended budget. This growth is primarily a result of anticipated revenue increases related to property taxes, sales and use taxes, and occupation taxes. KEY REVENUE FACTS When forecasting revenues staff takes a number of things into consideration. Foremost on the list is historical trends. With the City being as new as it is, this trend analysis currently begins with an in-depth look at the past five year’s activity including current year projections. After that analysis, staff compiles current information that may alter the trend (i.e. current tax digest information, current indicators of pending changes in the economy, any outstanding receivables and the timeliness of receivable collections, etc.). After those factors are considered revenues are estimated and expenditure requests are considered based on those projections. • The FY 2019 maintenance & operating (M&O) millage rate is 4.390 mills. This rate was rolled back from the capped millage rate of 4.731 mills for the first time since the City’s incorporation. • Property taxes for calendar year 2018 will go towards funding the FY 2019 budget. The decision to change the timing in which property taxes would be recognized was a strategic financial decision made by the City to aid in enhanced budgeting capabilities and even greater fiscal responsibility. • The budget was balanced with the use of $715,635 from fund balance for the purposes of funding needed IT infrastructure improvements, and assisting in the recapture of pay-as-you-go funding for vehicle replacements and improvements to Providence Park which were deferred in FY 2018 due to the delayed 2017 tax digest and the City’s decision to change the timing in which property taxes would be recognized. • Local Option Sales Tax (LOST) is the City’s second largest revenue source after property taxes. This revenue source is economically driven and staff takes this into account when forecasting anticipations each year. • As anticipated collections for several revenue categories are showing a decrease, City staff is working to identify new revenue opportunities in order to lessen the reliance upon property taxes. 16 General Fund Revenues (excluding interfund transfers) KEY EXPENDITURE FACTS • Salaries and Benefits make up the largest portion of the maintenance & operating budget at $14,382,262 or 61% of expenditures excluding interfund transfers. This represents an increase of 3.6% over the FY 2018 amended budget. This cost breaks down across functions as follows: • The FY 2019 budget includes funding for an across-the-board market adjustment to salaries of 3% for a total cost of $257,791. This adjustment is prorated by the number of months each employee worked for the City during FY 2018 and is included in the figures displayed in the chart above. • A 10% increase related to an anticipated rise in healthcare costs and a 5% increase for dental and vision are also accounted for in this year’s budget appropriations, approximately $156,361 more than FY 2018. • Fire’s budget includes $360,903 for debt service payments owed to Fulton County for fire station #43. This lease is scheduled to be paid in full as of October 2019. Additionally, $852,436 is budgeted for debt service payments related to the revenue bond that funded improvements to Bell Memorial Park. This bond has a fixed interest rate of 2.8% and is scheduled to be paid off in November 2029. • Operating expenditures, excluding personnel costs, debt service, contingency, and new initiatives total $7,114,660. This is approximately $210,203 or 2.9% less than FY 2018. The most significant drivers of this decrease are related to professional services: • A decrease in anticipated election costs of $135,628; • A decrease in fees associated with the one-time Economic Development Strategy & Marketing Plan, which focused on the Deerfield corridor, of 65,000; and • A decrease in Communications related to the FY 2018 costs associated with upgrading the City’s website of $36,350. • Transfers out of the General Fund include $5,332,380 to the Capital Projects Fund and $300,000 to the Capital Grant Fund for projects funded through the City’s pay-as-you-go funding program. Milton’s capital projects have historically been funded utilizing this strategy in an effort to keep debt at a minimum. General Fund Expenditures by Function (excluding interfund transfers) General Fund Expenditures by Category (excluding interfund transfers) MAINTENANCE & OPERATING (M&O) INITIATIVE HIGHLIGHTS • In an effort to provide administrative aid to departments that have seen an increased workload, 25% or $167,284 of this year’s M&O initiatives are related to additional personnel. This figure includes salaries and benefits for one full-time and four part-time positions. The goal is to have flexible part-time staff available during the busier hours seen in Finance, Municipal Court, Police, and Parks & Recreation, and to bring on a full-time Public Relations Specialist in Communications to continue growing both Milton’s external and internal strategic communications. • Being a member of the North Fulton Regional Radio System Authority requires all radios to be time-division multiple access (TDMA) compliant. As a result $139,674 or 21% of FY 2019’s Maintenance & Operating initiatives is dedicated to the final phase of radio replacements which will bring Milton into compliance with the authority’s technology requirements. • Fostering rewarding and professional careers is one the objectives of Milton’s current strategic plan. After analyzing current staff responsibilities, wages, and reviewing recent market study results, 14% of FY 2019’s M&O initiatives aim to work towards this objective with a $94,353 investment in staff. In addition to salary changes, there is a new request to consider a retiree healthcare plan that will incentivize retention and reward career employees who are eligible to retire prior to being Medicare eligible. Special Revenue Funds Overview The City adopts annual budgets for each Special Revenue Fund that demonstrates any legally restricted revenue sources. In FY 2019 $1.042 million in anticipated revenues are attributable to the four Special Revenue Funds. SPECIAL EVENTS FUND Milton’s Special Events Fund is budgeted as a Special Revenue Fund for the purposes of tracking revenues, expenditures, and fund balances associated with running the City’s year-long events program. The main funding sources for this fund are a transfer in from the Hotel/Motel Tax Fund ($75,000 or 82%) and event sponsorships made by private entities ($17,000 or 18%). Revenues are expected to decrease by $20,090 or 17.9% because a transfer was not budgeted from the General Fund as in FY 2018. Expenditure appropriations within the fund span over 12 scheduled event categories and one “other events” category which allows for the City’s involvement in any unplanned events that may come up. Expenditures are planned to be fairly in-line with FY 2018’s amended budget with a slight decrease of $2,380 or 2.2%. Special Events Expenditures by Event/Category CONFISCATED ASSETS FUND The Confiscated Assets Fund is utilized to account for the use of confiscated assets by the City’s Police department. Both federal and state confiscated assets are maintained within this fund, and guidelines issued by both jurisdictions must be adhered to at all times. Confiscated assets are used for new endeavors and cannot supplant budgets appropriated in other funds. In FY 2019 the Police department plans on looking for opportunities to obtain new equipment and search for new training opportunities for staff with the remaining fund balance. E911 FUND: The Emergency 911 (E911) Fund has been set up to account for monthly 911 charges to help fund the cost of providing emergency 911 services to the community. Milton currently has an active Intergovernmental Agreement (IGA) with the City of Alpharetta; Alpharetta runs the 911 center, including emergency communication services. In order to compensate Alpharetta for these services, Milton turns over 100% of its E911 collections to them. Revenues are anticipated to increase by approximately $20,000 or 2.2%, and a corresponding increase to expenditures for payments to Alpharetta has also been budgeted. HOTEL/MOTEL TAX FUND The Hotel/Motel Tax Fund accounts for the occupancy tax collected by the City from area hotels and motels, and distributed based upon state statute. Milton currently collects this tax at a rate of 3%. Beginning in FY 2018, 100% of the collections are now transferred to the Special Events Fund to promote tourism to the City and foster community engagement. The anticipated revenues and expenditures of this fund are expected to decrease by $4,000 or 5.1% based on historical analysis. Capital Projects Funds Overview Annually, the City reviews its seven-year capital improvement program, and submits a formal Capital Improvement Plan (CIP) as a part of the budget process. City code requires a five-year plan, but staff has chosen to add the additional two years in order to allow adequate time for planning and added flexibility. In FY 2019, five of the six budgeted capital projects funds are incorporated into the seven-year Capital Improvement Plan and account for $3.437 million in direct revenues (excluding interfund transfers in). CAPITAL PROJECTS FUND (Primary) The primary Capital Projects Fund is used to account for the capital expenditures made by the City on long-term projects that are not required to be accounted for in a separate fund. Milton has historically funded the majority of its capital projects through a pay-as-you-go strategy and therefore the main revenue source for this fund is an interfund transfer in from the General Fund. As mentioned earlier, the City had to scale back its funding of certain projects in FY 2018. FY 2019 marks the return to the original funding plan for these projects as well as the recapture of those deferred expenditure amounts. In addition to the interfund transfer in, the Capital Projects Fund has other smaller revenue sources which make up about 6% of its total revenues. These sources include: infrastructure maintenance fees charged to solid waste haulers at a rate of 5% of the company’s gross receipts ($110,000), landfill use fees charged to any companies operating a landfill within the City limits ($150,000), and cell tower lease revenues ($79,404). Revenues from cell tower lease payments have been directly tied to land conservation efforts per the request of Mayor and Council. GREENSPACE BOND FUND The Greenspace Bond Fund is used to account for the proceeds of the General Obligation Bonds, Series 2017, issued by the City and its related capital projects. In November 2016, voters approved the referendum to issue $25 million in bonds to fund the acquisition of greenspace. The repayment of the debt incurred is funded through a separate millage rate outside of the M&O millage rate explained earlier. FY 2018’s bond millage rate was set for the payment of interest only debt service obligations. FY 2019 includes debt service for both principal and interest in the amount of $1,709,375. The millage rate set to collect tax revenues to make these payments is 0.671 mills. Expenditures related to land acquisition occur once the Mayor and Council approve a purchase, following research and recommendations made by the Milton Greenspace Advisory Committee. CAPITAL GRANT FUND The Capital Grant Fund was set up to account for capital grant revenue and expenditures made by the City. The majority of the projects are related to infrastructure improvement efforts managed by the Public Works department. This fund is less active in FY2019 as most of the larger infrastructure improvement projects have been completed. The only direct revenue source budgeted this year is the Local Maintenance & Improvement Grant (LMIG) at $405,528 which will go towards funding the FY 2019 pavement maintenance program. Additionally, $300,000 will be transferred in from the General Fund to continue efforts towards the Big Creek Greenway Trail Connection. IMPACT FEES FUND In October 2015 Milton began collecting impact fees on new development projects in order to offset the costs associated with providing City services to those new developments and the residents and businesses they bring to the City. This fund accounts for impact fees restricted for the acquisition or construction of specific capital projects outlined in the City’s Capital Improvements Element (CIE). Revenues are anticipated to come in at a similar rate to those seen in FY 2018 at approximately $882,500 with $27,000 of the administrative fund revenues being transferred out to the General Fund to cover salaries and professional fees associated with running the impact fee program. REVENUE BOND FUND The Revenue Bond Fund has been set up to account for proceeds and expenditures related to the issuance of revenue bonds for the purpose of funding projects faster than is possible under the pay-as-you-go strategy utilized by the City. In years past the revenues and expenditures budgeted in this fund were tied to the improvements made at Bell Memorial Park. As that project has come to a close, this fund will now account for the proceeds and expenditures related to the completion of the Court/Fire/Police Complex on Georgia Highway 9, and the replacement of fire station #42 on Thompson Road. Mayor and Council approved this funding strategy in FY 2018, and as the timing of the project did not require the bonds to be issued yet, the budget for those proceeds and corresponding expenditures will roll into FY 2019 (this explains why there are no new budget appropriations in FY 2019). TSPLOST FUND The TSPLOST Fund is used to account for the proceeds of the transportation local option sales tax and the various improvement projects outlined in the program. This fund has purposely been kept separate from the CIP as it has a specific revenue source, as approved by voters in the November 2016 election, and includes a dedicated project list. The TSPLOST Fund is budgeted to bring in approximately $6 million in revenues in FY 2019. For an overview of the five-year program that began in April 2017, please see p. 00. Conclusion The Fiscal Year 2019 Budget illustrates the City’s dedication to providing the highest level of services while maintaining sound fiscal policies. This budget is the product of much collaboration and commitment by “Team Milton” with the goal of developing a plan that addresses the major policy goals and priorities of the City Council and upholds our residents’ vision for their community, while protecting the financial health of the City now and into the future. If while reviewing this document you have any questions, please do not hesitate to contact us at info@cityofmiltonga.us. The City of Milton’s Fiscal Year 2019 proposed budget is based on anticipated city-wide revenue collections of $39 million. The city-wide budget is comprised of one general fund, four special reve- nue funds and six capital projects funds. General Fund Special Revenue Funds • Special Events Fund • E911 Fund • Confiscated Assets Fund • Hotel/Motel Tax Fund Capital Projects Funds • Capital Projects Fund (Primary) • Capital Grant Fund • Greenspace Bond Fund • Impact Fee Fund • TSPLOST Fund • Revenue Bond Fund General Fund Overview The General Fund, the City’s main operating fund, is comprised of $28.5 million in projected revenues or 73% of the city-wide total. This represents a $669,547 or 2.4% increase in operating revenues as compared to the Fiscal Year 2018 amended budget. This growth is primarily a result of anticipated revenue increases related to property taxes, sales and use taxes, and occupation taxes. KEY REVENUE FACTS When forecasting revenues staff takes a number of things into consideration. Foremost on the list is historical trends. With the City being as new as it is, this trend analysis currently begins with an in-depth look at the past five year’s activity including current year projections. After that analysis, staff compiles current information that may alter the trend (i.e. current tax digest information, current indicators of pending changes in the economy, any outstanding receivables and the timeliness of receivable collections, etc.). After those factors are considered revenues are estimated and expenditure requests are considered based on those projections. • The FY 2019 maintenance & operating (M&O) millage rate is 4.390 mills. This rate was rolled back from the capped millage rate of 4.731 mills for the first time since the City’s incorporation. • Property taxes for calendar year 2018 will go towards funding the FY 2019 budget. The decision to change the timing in which property taxes would be recognized was a strategic financial decision made by the City to aid in enhanced budgeting capabilities and even greater fiscal responsibility. • The budget was balanced with the use of $715,635 from fund balance for the purposes of funding needed IT infrastructure improvements, and assisting in the recapture of pay-as-you-go funding for vehicle replacements and improvements to Providence Park which were deferred in FY 2018 due to the delayed 2017 tax digest and the City’s decision to change the timing in which property taxes would be recognized. • Local Option Sales Tax (LOST) is the City’s second largest revenue source after property taxes. This revenue source is economically driven and staff takes this into account when forecasting anticipations each year. • As anticipated collections for several revenue categories are showing a decrease, City staff is working to identify new revenue opportunities in order to lessen the reliance upon property taxes. 17 General Fund Revenues (excluding interfund transfers) KEY EXPENDITURE FACTS • Salaries and Benefits make up the largest portion of the maintenance & operating budget at $14,382,262 or 61% of expenditures excluding interfund transfers. This represents an increase of 3.6% over the FY 2018 amended budget. This cost breaks down across functions as follows: • The FY 2019 budget includes funding for an across-the-board market adjustment to salaries of 3% for a total cost of $257,791. This adjustment is prorated by the number of months each employee worked for the City during FY 2018 and is included in the figures displayed in the chart above. • A 10% increase related to an anticipated rise in healthcare costs and a 5% increase for dental and vision are also accounted for in this year’s budget appropriations, approximately $156,361 more than FY 2018. • Fire’s budget includes $360,903 for debt service payments owed to Fulton County for fire station #43. This lease is scheduled to be paid in full as of October 2019. Additionally, $852,436 is budgeted for debt service payments related to the revenue bond that funded improvements to Bell Memorial Park. This bond has a fixed interest rate of 2.8% and is scheduled to be paid off in November 2029. • Operating expenditures, excluding personnel costs, debt service, contingency, and new initiatives total $7,114,660. This is approximately $210,203 or 2.9% less than FY 2018. The most significant drivers of this decrease are related to professional services: • A decrease in anticipated election costs of $135,628; • A decrease in fees associated with the one-time Economic Development Strategy & Marketing Plan, which focused on the Deerfield corridor, of 65,000; and • A decrease in Communications related to the FY 2018 costs associated with upgrading the City’s website of $36,350. • Transfers out of the General Fund include $5,332,380 to the Capital Projects Fund and $300,000 to the Capital Grant Fund for projects funded through the City’s pay-as-you-go funding program. Milton’s capital projects have historically been funded utilizing this strategy in an effort to keep debt at a minimum. General Fund Expenditures by Function (excluding interfund transfers) General Fund Expenditures by Category (excluding interfund transfers) MAINTENANCE & OPERATING (M&O) INITIATIVE HIGHLIGHTS • In an effort to provide administrative aid to departments that have seen an increased workload, 25% or $167,284 of this year’s M&O initiatives are related to additional personnel. This figure includes salaries and benefits for one full-time and four part-time positions. The goal is to have flexible part-time staff available during the busier hours seen in Finance, Municipal Court, Police, and Parks & Recreation, and to bring on a full-time Public Relations Specialist in Communications to continue growing both Milton’s external and internal strategic communications. • Being a member of the North Fulton Regional Radio System Authority requires all radios to be time-division multiple access (TDMA) compliant. As a result $139,674 or 21% of FY 2019’s Maintenance & Operating initiatives is dedicated to the final phase of radio replacements which will bring Milton into compliance with the authority’s technology requirements. • Fostering rewarding and professional careers is one the objectives of Milton’s current strategic plan. After analyzing current staff responsibilities, wages, and reviewing recent market study results, 14% of FY 2019’s M&O initiatives aim to work towards this objective with a $94,353 investment in staff. In addition to salary changes, there is a new request to consider a retiree healthcare plan that will incentivize retention and reward career employees who are eligible to retire prior to being Medicare eligible. Special Revenue Funds Overview The City adopts annual budgets for each Special Revenue Fund that demonstrates any legally restricted revenue sources. In FY 2019 $1.042 million in anticipated revenues are attributable to the four Special Revenue Funds. SPECIAL EVENTS FUND Milton’s Special Events Fund is budgeted as a Special Revenue Fund for the purposes of tracking revenues, expenditures, and fund balances associated with running the City’s year-long events program. The main funding sources for this fund are a transfer in from the Hotel/Motel Tax Fund ($75,000 or 82%) and event sponsorships made by private entities ($17,000 or 18%). Revenues are expected to decrease by $20,090 or 17.9% because a transfer was not budgeted from the General Fund as in FY 2018. Expenditure appropriations within the fund span over 12 scheduled event categories and one “other events” category which allows for the City’s involvement in any unplanned events that may come up. Expenditures are planned to be fairly in-line with FY 2018’s amended budget with a slight decrease of $2,380 or 2.2%. Special Events Expenditures by Event/Category CONFISCATED ASSETS FUND The Confiscated Assets Fund is utilized to account for the use of confiscated assets by the City’s Police department. Both federal and state confiscated assets are maintained within this fund, and guidelines issued by both jurisdictions must be adhered to at all times. Confiscated assets are used for new endeavors and cannot supplant budgets appropriated in other funds. In FY 2019 the Police department plans on looking for opportunities to obtain new equipment and search for new training opportunities for staff with the remaining fund balance. E911 FUND: The Emergency 911 (E911) Fund has been set up to account for monthly 911 charges to help fund the cost of providing emergency 911 services to the community. Milton currently has an active Intergovernmental Agreement (IGA) with the City of Alpharetta; Alpharetta runs the 911 center, including emergency communication services. In order to compensate Alpharetta for these services, Milton turns over 100% of its E911 collections to them. Revenues are anticipated to increase by approximately $20,000 or 2.2%, and a corresponding increase to expenditures for payments to Alpharetta has also been budgeted. HOTEL/MOTEL TAX FUND The Hotel/Motel Tax Fund accounts for the occupancy tax collected by the City from area hotels and motels, and distributed based upon state statute. Milton currently collects this tax at a rate of 3%. Beginning in FY 2018, 100% of the collections are now transferred to the Special Events Fund to promote tourism to the City and foster community engagement. The anticipated revenues and expenditures of this fund are expected to decrease by $4,000 or 5.1% based on historical analysis. Capital Projects Funds Overview Annually, the City reviews its seven-year capital improvement program, and submits a formal Capital Improvement Plan (CIP) as a part of the budget process. City code requires a five-year plan, but staff has chosen to add the additional two years in order to allow adequate time for planning and added flexibility. In FY 2019, five of the six budgeted capital projects funds are incorporated into the seven-year Capital Improvement Plan and account for $3.437 million in direct revenues (excluding interfund transfers in). CAPITAL PROJECTS FUND (Primary) The primary Capital Projects Fund is used to account for the capital expenditures made by the City on long-term projects that are not required to be accounted for in a separate fund. Milton has historically funded the majority of its capital projects through a pay-as-you-go strategy and therefore the main revenue source for this fund is an interfund transfer in from the General Fund. As mentioned earlier, the City had to scale back its funding of certain projects in FY 2018. FY 2019 marks the return to the original funding plan for these projects as well as the recapture of those deferred expenditure amounts. In addition to the interfund transfer in, the Capital Projects Fund has other smaller revenue sources which make up about 6% of its total revenues. These sources include: infrastructure maintenance fees charged to solid waste haulers at a rate of 5% of the company’s gross receipts ($110,000), landfill use fees charged to any company’s operating a landfill within the City limits ($150,000), and cell tower lease revenues ($79,404). Revenues from cell tower lease payments have been directly tied to land conservation efforts per the request of Mayor and Council. GREENSPACE BOND FUND The Greenspace Bond Fund is used to account for the proceeds of the General Obligation Bonds, Series 2017, issued by the City and its related capital projects. In November 2016, voters approved the referendum to issue $25 million in bonds to fund the acquisition of greenspace. The repayment of the debt incurred is funded through a separate millage rate outside of the M&O millage rate explained earlier. FY 2018’s bond millage rate was set for the payment of interest only debt service obligations. FY 2019 includes debt service for both principal and interest in the amount of $1,709,375. The millage rate set to collect tax revenues to make these payments is 0.671 mills. Expenditures related to land acquisition occur once the Mayor and Council approve a purchase, following research and recommendations made by the Milton Greenspace Advisory Committee. CAPITAL GRANT FUND The Capital Grant Fund was set up to account for capital grant revenue and expenditures made by the City. The majority of the projects are related to infrastructure improvement efforts managed by the Public Works department. This fund is less active in FY2019 as most of the larger infrastructure improvement projects have been completed. The only direct revenue source budgeted this year is the Local Maintenance & Improvement Grant (LMIG) at $405,528 which will go towards funding the FY 2019 pavement maintenance program. Additionally, $300,000 will be transferred in from the General Fund to continue efforts towards the Big Creek Greenway Trail Connection. IMPACT FEES FUND In October 2015 Milton began collecting impact fees on new development projects in order to offset the costs associated with providing City services to those new developments and the residents and businesses they bring to the City. This fund accounts for impact fees restricted for the acquisition or construction of specific capital projects outlined in the City’s Capital Improvements Element (CIE). Revenues are anticipated to come in at a similar rate to those seen in FY 2018 at approximately $882,500 with $27,000 of the administrative fund revenues being transferred out to the General Fund to cover salaries and professional fees associated with running the impact fee program. REVENUE BOND FUND The Revenue Bond Fund has been set up to account for proceeds and expenditures related to the issuance of revenue bonds for the purpose of funding projects faster than is possible under the pay-as-you-go strategy utilized by the City. In years past the revenues and expenditures budgeted in this fund were tied to the improvements made at Bell Memorial Park. As that project has come to a close, this fund will now account for the proceeds and expenditures related to the completion of the Court/Fire/Police Complex on Georgia Highway 9, and the replacement of fire station #42 on Thompson Road. Mayor and Council approved this funding strategy in FY 2018, and as the timing of the project did not require the bonds to be issued yet, the budget for those proceeds and corresponding expenditures will roll into FY 2019 (this explains why there are no new budget appropriations in FY 2019). TSPLOST FUND The TSPLOST Fund is used to account for the proceeds of the transportation local option sales tax and the various improvement projects outlined in the program. This fund has purposely been kept separate from the CIP as it has a specific revenue source, as approved by voters in the November 2016 election, and includes a dedicated project list. The TSPLOST Fund is budgeted to bring in approximately $6 million in revenues in FY 2019. For an overview of the five-year program that began in April 2017, please see p. 00. Conclusion The Fiscal Year 2019 Budget illustrates the City’s dedication to providing the highest level of services while maintaining sound fiscal policies. This budget is the product of much collaboration and commitment by “Team Milton” with the goal of developing a plan that addresses the major policy goals and priorities of the City Council and upholds our residents’ vision for their community, while protecting the financial health of the City now and into the future. If while reviewing this document you have any questions, please do not hesitate to contact us at info@cityofmiltonga.us. The City of Milton’s Fiscal Year 2019 proposed budget is based on anticipated city-wide revenue collections of $39 million. The city-wide budget is comprised of one general fund, four special reve- nue funds and six capital projects funds. General Fund Special Revenue Funds • Special Events Fund • E911 Fund • Confiscated Assets Fund • Hotel/Motel Tax Fund Capital Projects Funds • Capital Projects Fund (Primary) • Capital Grant Fund • Greenspace Bond Fund • Impact Fee Fund • TSPLOST Fund • Revenue Bond Fund General Fund Overview The General Fund, the City’s main operating fund, is comprised of $28.5 million in projected revenues or 73% of the city-wide total. This represents a $669,547 or 2.4% increase in operating revenues as compared to the Fiscal Year 2018 amended budget. This growth is primarily a result of anticipated revenue increases related to property taxes, sales and use taxes, and occupation taxes. KEY REVENUE FACTS When forecasting revenues staff takes a number of things into consideration. Foremost on the list is historical trends. With the City being as new as it is, this trend analysis currently begins with an in-depth look at the past five year’s activity including current year projections. After that analysis, staff compiles current information that may alter the trend (i.e. current tax digest information, current indicators of pending changes in the economy, any outstanding receivables and the timeliness of receivable collections, etc.). After those factors are considered revenues are estimated and expenditure requests are considered based on those projections. • The FY 2019 maintenance & operating (M&O) millage rate is 4.390 mills. This rate was rolled back from the capped millage rate of 4.731 mills for the first time since the City’s incorporation. • Property taxes for calendar year 2018 will go towards funding the FY 2019 budget. The decision to change the timing in which property taxes would be recognized was a strategic financial decision made by the City to aid in enhanced budgeting capabilities and even greater fiscal responsibility. • The budget was balanced with the use of $715,635 from fund balance for the purposes of funding needed IT infrastructure improvements, and assisting in the recapture of pay-as-you-go funding for vehicle replacements and improvements to Providence Park which were deferred in FY 2018 due to the delayed 2017 tax digest and the City’s decision to change the timing in which property taxes would be recognized. • Local Option Sales Tax (LOST) is the City’s second largest revenue source after property taxes. This revenue source is economically driven and staff takes this into account when forecasting anticipations each year. • As anticipated collections for several revenue categories are showing a decrease, City staff is working to identify new revenue opportunities in order to lessen the reliance upon property taxes. 18 General Fund Revenues (excluding interfund transfers) KEY EXPENDITURE FACTS • Salaries and Benefits make up the largest portion of the maintenance & operating budget at $14,382,262 or 61% of expenditures excluding interfund transfers. This represents an increase of 3.6% over the FY 2018 amended budget. This cost breaks down across functions as follows: • The FY 2019 budget includes funding for an across-the-board market adjustment to salaries of 3% for a total cost of $257,791. This adjustment is prorated by the number of months each employee worked for the City during FY 2018 and is included in the figures displayed in the chart above. • A 10% increase related to an anticipated rise in healthcare costs and a 5% increase for dental and vision are also accounted for in this year’s budget appropriations, approximately $156,361 more than FY 2018. • Fire’s budget includes $360,903 for debt service payments owed to Fulton County for fire station #43. This lease is scheduled to be paid in full as of October 2019. Additionally, $852,436 is budgeted for debt service payments related to the revenue bond that funded improvements to Bell Memorial Park. This bond has a fixed interest rate of 2.8% and is scheduled to be paid off in November 2029. • Operating expenditures, excluding personnel costs, debt service, contingency, and new initiatives total $7,114,660. This is approximately $210,203 or 2.9% less than FY 2018. The most significant drivers of this decrease are related to professional services: • A decrease in anticipated election costs of $135,628; • A decrease in fees associated with the one-time Economic Development Strategy & Marketing Plan, which focused on the Deerfield corridor, of 65,000; and • A decrease in Communications related to the FY 2018 costs associated with upgrading the City’s website of $36,350. • Transfers out of the General Fund include $5,332,380 to the Capital Projects Fund and $300,000 to the Capital Grant Fund for projects funded through the City’s pay-as-you-go funding program. Milton’s capital projects have historically been funded utilizing this strategy in an effort to keep debt at a minimum. General Fund Expenditures by Function (excluding interfund transfers) General Fund Expenditures by Category (excluding interfund transfers) MAINTENANCE & OPERATING (M&O) INITIATIVE HIGHLIGHTS • In an effort to provide administrative aid to departments that have seen an increased workload, 25% or $167,284 of this year’s M&O initiatives are related to additional personnel. This figure includes salaries and benefits for one full-time and four part-time positions. The goal is to have flexible part-time staff available during the busier hours seen in Finance, Municipal Court, Police, and Parks & Recreation, and to bring on a full-time Public Relations Specialist in Communications to continue growing both Milton’s external and internal strategic communications. • Being a member of the North Fulton Regional Radio System Authority requires all radios to be time-division multiple access (TDMA) compliant. As a result $139,674 or 21% of FY 2019’s Maintenance & Operating initiatives is dedicated to the final phase of radio replacements which will bring Milton into compliance with the authority’s technology requirements. • Fostering rewarding and professional careers is one the objectives of Milton’s current strategic plan. After analyzing current staff responsibilities, wages, and reviewing recent market study results, 14% of FY 2019’s M&O initiatives aim to work towards this objective with a $94,353 investment in staff. In addition to salary changes, there is a new request to consider a retiree healthcare plan that will incentivize retention and reward career employees who are eligible to retire prior to being Medicare eligible. Special Revenue Funds Overview The City adopts annual budgets for each Special Revenue Fund that demonstrates any legally restricted revenue sources. In FY 2019 $1.042 million in anticipated revenues are attributable to the four Special Revenue Funds. SPECIAL EVENTS FUND Milton’s Special Events Fund is budgeted as a Special Revenue Fund for the purposes of tracking revenues, expenditures, and fund balances associated with running the City’s year-long events program. The main funding sources for this fund are a transfer in from the Hotel/Motel Tax Fund ($75,000 or 82%) and event sponsorships made by private entities ($17,000 or 18%). Revenues are expected to decrease by $20,090 or 17.9% because a transfer was not budgeted from the General Fund as in FY 2018. Expenditure appropriations within the fund span over 12 scheduled event categories and one “other events” category which allows for the City’s involvement in any unplanned events that may come up. Expenditures are planned to be fairly in-line with FY 2018’s amended budget with a slight decrease of $2,380 or 2.2%. Special Events Expenditures by Event/Category CONFISCATED ASSETS FUND The Confiscated Assets Fund is utilized to account for the use of confiscated assets by the City’s Police department. Both federal and state confiscated assets are maintained within this fund, and guidelines issued by both jurisdictions must be adhered to at all times. Confiscated assets are used for new endeavors and cannot supplant budgets appropriated in other funds. In FY 2019 the Police department plans on looking for opportunities to obtain new equipment and search for new training opportunities for staff with the remaining fund balance. E911 FUND: The Emergency 911 (E911) Fund has been set up to account for monthly 911 charges to help fund the cost of providing emergency 911 services to the community. Milton currently has an active Intergovernmental Agreement (IGA) with the City of Alpharetta; Alpharetta runs the 911 center, including emergency communication services. In order to compensate Alpharetta for these services, Milton turns over 100% of its E911 collections to them. Revenues are anticipated to increase by approximately $20,000 or 2.2%, and a corresponding increase to expenditures for payments to Alpharetta has also been budgeted. HOTEL/MOTEL TAX FUND The Hotel/Motel Tax Fund accounts for the occupancy tax collected by the City from area hotels and motels, and distributed based upon state statute. Milton currently collects this tax at a rate of 3%. Beginning in FY 2018, 100% of the collections are now transferred to the Special Events Fund to promote tourism to the City and foster community engagement. The anticipated revenues and expenditures of this fund are expected to decrease by $4,000 or 5.1% based on historical analysis. Capital Projects Funds Overview Annually, the City reviews its seven-year capital improvement program, and submits a formal Capital Improvement Plan (CIP) as a part of the budget process. City code requires a five-year plan, but staff has chosen to add the additional two years in order to allow adequate time for planning and added flexibility. In FY 2019, five of the six budgeted capital projects funds are incorporated into the seven-year Capital Improvement Plan and account for $3.437 million in direct revenues (excluding interfund transfers in). CAPITAL PROJECTS FUND (Primary) The primary Capital Projects Fund is used to account for the capital expenditures made by the City on long-term projects that are not required to be accounted for in a separate fund. Milton has historically funded the majority of its capital projects through a pay-as-you-go strategy and therefore the main revenue source for this fund is an interfund transfer in from the General Fund. As mentioned earlier, the City had to scale back its funding of certain projects in FY 2018. FY 2019 marks the return to the original funding plan for these projects as well as the recapture of those deferred expenditure amounts. In addition to the interfund transfer in, the Capital Projects Fund has other smaller revenue sources which make up about 6% of its total revenues. These sources include: infrastructure maintenance fees charged to solid waste haulers at a rate of 5% of the company’s gross receipts ($110,000), landfill use fees charged to any company’s operating a landfill within the City limits ($150,000), and cell tower lease revenues ($79,404). Revenues from cell tower lease payments have been directly tied to land conservation efforts per the request of Mayor and Council. GREENSPACE BOND FUND The Greenspace Bond Fund is used to account for the proceeds of the General Obligation Bonds, Series 2017, issued by the City and its related capital projects. In November 2016, voters approved the referendum to issue $25 million in bonds to fund the acquisition of greenspace. The repayment of the debt incurred is funded through a separate millage rate outside of the M&O millage rate explained earlier. FY 2018’s bond millage rate was set for the payment of interest only debt service obligations. FY 2019 includes debt service for both principal and interest in the amount of $1,709,375. The millage rate set to collect tax revenues to make these payments is 0.671 mills. Expenditures related to land acquisition occur once the Mayor and Council approve a purchase, following research and recommendations made by the Milton Greenspace Advisory Committee. CAPITAL GRANT FUND The Capital Grant Fund was set up to account for capital grant revenue and expenditures made by the City. The majority of the projects are related to infrastructure improvement efforts managed by the Public Works department. This fund is less active in FY2019 as most of the larger infrastructure improvement projects have been completed. The only direct revenue source budgeted this year is the Local Maintenance & Improvement Grant (LMIG) at $405,528 which will go towards funding the FY 2019 pavement maintenance program. Additionally, $300,000 will be transferred in from the General Fund to continue efforts towards the Big Creek Greenway Trail Connection. IMPACT FEES FUND In October 2015 Milton began collecting impact fees on new development projects in order to offset the costs associated with providing City services to those new developments and the residents and businesses they bring to the City. This fund accounts for impact fees restricted for the acquisition or construction of specific capital projects outlined in the City’s Capital Improvements Element (CIE). Revenues are anticipated to come in at a similar rate to those seen in FY 2018 at approximately $882,500 with $27,000 of the administrative fund revenues being transferred out to the General Fund to cover salaries and professional fees associated with running the impact fee program. REVENUE BOND FUND The Revenue Bond Fund has been set up to account for proceeds and expenditures related to the issuance of revenue bonds for the purpose of funding projects faster than is possible under the pay-as-you-go strategy utilized by the City. In years past the revenues and expenditures budgeted in this fund were tied to the improvements made at Bell Memorial Park. As that project has come to a close, this fund will now account for the proceeds and expenditures related to the completion of the Court/Fire/Police Complex on Georgia Highway 9, and the replacement of fire station #42 on Thompson Road. Mayor and Council approved this funding strategy in FY 2018, and as the timing of the project did not require the bonds to be issued yet, the budget for those proceeds and corresponding expenditures will roll into FY 2019 (this explains why there are no new budget appropriations in FY 2019). TSPLOST FUND The TSPLOST Fund is used to account for the proceeds of the transportation local option sales tax and the various improvement projects outlined in the program. This fund has purposely been kept separate from the CIP as it has a specific revenue source, as approved by voters in the November 2016 election, and includes a dedicated project list. The TSPLOST Fund is budgeted to bring in approximately $6 million in revenues in FY 2019. For an overview of the five-year program that began in April 2017, please see p. 00. Conclusion The Fiscal Year 2019 Budget illustrates the City’s dedication to providing the highest level of services while maintaining sound fiscal policies. This budget is the product of much collaboration and commitment by “Team Milton” with the goal of developing a plan that addresses the major policy goals and priorities of the City Council and upholds our residents’ vision for their community, while protecting the financial health of the City now and into the future. If while reviewing this document you have any questions, please do not hesitate to contact us at info@cityofmiltonga.us. The City of Milton’s Fiscal Year 2019 proposed budget is based on anticipated city-wide revenue collections of $39 million. The city-wide budget is comprised of one general fund, four special reve- nue funds and six capital projects funds. General Fund Special Revenue Funds • Special Events Fund • E911 Fund • Confiscated Assets Fund • Hotel/Motel Tax Fund Capital Projects Funds • Capital Projects Fund (Primary) • Capital Grant Fund • Greenspace Bond Fund • Impact Fee Fund • TSPLOST Fund • Revenue Bond Fund General Fund Overview The General Fund, the City’s main operating fund, is comprised of $28.5 million in projected revenues or 73% of the city-wide total. This represents a $669,547 or 2.4% increase in operating revenues as compared to the Fiscal Year 2018 amended budget. This growth is primarily a result of anticipated revenue increases related to property taxes, sales and use taxes, and occupation taxes. KEY REVENUE FACTS When forecasting revenues staff takes a number of things into consideration. Foremost on the list is historical trends. With the City being as new as it is, this trend analysis currently begins with an in-depth look at the past five year’s activity including current year projections. After that analysis, staff compiles current information that may alter the trend (i.e. current tax digest information, current indicators of pending changes in the economy, any outstanding receivables and the timeliness of receivable collections, etc.). After those factors are considered revenues are estimated and expenditure requests are considered based on those projections. • The FY 2019 maintenance & operating (M&O) millage rate is 4.390 mills. This rate was rolled back from the capped millage rate of 4.731 mills for the first time since the City’s incorporation. • Property taxes for calendar year 2018 will go towards funding the FY 2019 budget. The decision to change the timing in which property taxes would be recognized was a strategic financial decision made by the City to aid in enhanced budgeting capabilities and even greater fiscal responsibility. • The budget was balanced with the use of $715,635 from fund balance for the purposes of funding needed IT infrastructure improvements, and assisting in the recapture of pay-as-you-go funding for vehicle replacements and improvements to Providence Park which were deferred in FY 2018 due to the delayed 2017 tax digest and the City’s decision to change the timing in which property taxes would be recognized. • Local Option Sales Tax (LOST) is the City’s second largest revenue source after property taxes. This revenue source is economically driven and staff takes this into account when forecasting anticipations each year. • As anticipated collections for several revenue categories are showing a decrease, City staff is working to identify new revenue opportunities in order to lessen the reliance upon property taxes. 19 Milton's budget is guided by an array of plans that lay the groundwork for what is expected from Council, City staff, citizens, and other governing entities. Below is a list of some of the plans that inform the City's operating budget, capital improvement program, and other financial processes. City Planning Processes PLAN NAME Strategic Plan 2016-2020 Comprehensive Plan Capital Improvements Element (related to Impact Fees) Milton Comprehensive Transportation Plan North Fulton Comprehensive Transportation Plan Transportation Project Improvement Plans DESCRIPTION A comprehensive, high-level five year road map to accomplishing key community goals. This plan sets the overall land use and development policy for the entire City. This document is updated every five years per the State's planning guidelines, and always requires a community stakeholder group to actively participate and for staff to gather input from the community. This plan also includes a five year work program that list projects that the City should pursue in the five years between updates. This is a list of Impact Fee eligible projects pulled from the master plans from Fire, Police, Transportation, and Parks & Recreation. Local plan, updated approximately every five years, that inventories existing conditions, analyzes current and future needs, and develops project recommendations to respond to these needs. Regional plan updated approximately every five years that inventories existing conditions, analyzes current and future needs, and develops project recommendations to respond to these needs. Transportation improvement plans go through a process that involves concept development, public involvement, and utilizes context sensitive design. PURPOSE Outline future goals and strategies for the Milton community and the City organization. To guide zoning and development decisions. Provides a five-year work program to accomplish the goals set out in the Comprehensive Plan. To have a list of eligible projects to post impact fee funds to. Understand the transportation needs that exist for the community, and create projects and policies to address them. Identifies cross-jurisdictional projects and an action plan for moving priority recommendations forward. Develop improvement plan that is harmonious with the community, and preserves aesthetics, history, and environmental resources, while integrating innovative approaches with traditional transportation goals for safety and performance. BUDGET IMPACTS This document provides key guidance for all decisions related to budget requests. All new and enhanced services must fall under one of the five goals listed in the plan. Some five-year work program items may need to be budgeted for. Only a portion of the impact fees can be applied to these projects, therefore the remaining balances need to be accounted for. Provides estimates for projects tied to a constrained budget. Provides estimates for projects, cost sharing, and other funding opportunities. Cost estimates are developed with each phase that are reflected in the project budget. 20 PLAN NAME TSPLOST Project List Milton Trails Blueprint Comprehensive Five Year Parks and Recreation Master Plan Providence Park Master Plan IT Strategic Plan Emergency Operations Plan DESCRIPTION Five year plan for use of transportation sales tax revenues. The blueprint is the updated plan for the Trail & Pedestrian Master Plan. Five-year Master Plan for Parks, Recreation Programs and Open Space Development. Ten-year Master Plan for redevelopment of Providence Park. Three-year plan that identifies IT needs for each department and how the City will strategi- cally address the needs. This describes roles and responsibilities during large-scale disasters or emergenices. The plan encompases Police, Fire, Communications, and Public Works, as well as other support departments. PURPOSE Implement projects that address congestion, operations, bridges and pedestrian improvements. To establish implementation priorities for the construction of the trail master plan. The Parks & Recreation Department uses the plan to establish the levels of service for park facilities and programs. We also receive guidance from the seven member Parks & Recreation Advisory Board. The Parks and Recreation Department, working with the services of a consulting firm, received guidance from the community, the seven member Parks & Recreation Advisory Board the elected officials to come up with a plan for Providence Park. Reviews current hardware and application needs and provides a replacement and implementation schedule that takes into consideration budgetary restraints. The purpose of this plan is to guide the City in preparedness, response, recovery, and mitigation of large-scale events that are beyond the routine types of emergency and non- emergency events regularly handled by deparments. BUDGET IMPACTS Utilizes an implementation plan that fully funds a project phase before moving forward. This plan helps to establish annual capital expenses needed to construct new portions of the trail plan. This plan helps to establish annual capital expenses and the amount of maintenance and operating expenses that will be required to maintain new and existing parks facilities. This plan helps to establish annual capital expenses and the amount of maintenance and operating expenses that will be required to maintain Providence Park. Determines budget allocations needed to achieve the goals and objectives of the City. This plan primarily makes use of exisiting City resources, and lays out coordination and documentation procedures that may be needed for recovery funds through a Stafford Act declaration. It also addresses emergency purchasing, as outlined in the City's Financial Management Program. 21 Administration*Municipal CourtPoliceFirePublic WorksParks & RecreationCommunity DevelopmentEconomic DevelopmentGOAL: Economic Development - Structure economic development and responsible business growth Objective - Develop a working spirit with our business community to foster a reputation for being a great place to do business Initiative #1 - Explore a Milton CID in the Crabapple Downtown area to carry out infrastructure projects in that boundary zone. Initiative #2 - Launch door-to-door outreach program to formalize the feedback loop within the business community. Initiative #3 - Explore an innovation center in a suitable location to incubate future business opportunity and growth. Initiative #4 - Conduct business association outreach for regular interaction with the Milton Business Alliance, Crabapple Business Association, Greater North Fulton Chamber of Commerce, and Metro Chamber. Objective - Maximize available commercial capacity in appropriately defined areas Initiative #1 - Build and maintain an available land database listing of properties in CoStar and Select Georgia databases to convert properties from vacant to filled. GOAL: Park & Recreation Enrichment - Provide for the parks and recreation needs of our city Objective - Foster good relationships with providers Initiative #1 - Conduct city-driven surveys for providers of all programs. Objective - Increase our capacity for active, passive, and linear parks Initiative #1 - Enhance multi-use connection to Big Creek Greenway. Initiative #2 - Explore the feasibility of a walkable connection from Birmingham Park to an Arnold Mill Park at the closing landfill with focus being along Little River. Initiative #3 - Develop phase one of Providence Park to re-establish trails and open to the public. Initiative #4 - Develop phase two of Providence Park to repair the rock quarry, establish access to water, public restrooms, and a safe shelter. Objective - Explore partnerships and relationships to meet the needs of the community Initiative #1 - Evaluate renewal and continuation of the intergovernmental agreement with the City of Alpharetta for parks without borders. Initiative #2 - Partner with a provider to establish programming at Providence Park. Initiative #3 - Research new program offerings which might include activities not currently offered by Milton. Milton Strategic Plan 2016-2020 Administration*Municipal CourtPoliceFirePublic WorksParks & RecreationCommunity DevelopmentEconomic DevelopmentMilton Strategic Plan 2016-2020 Objective - Streamline Processes Initiative #1 - Produce process maps for all customer interactions seeking to maximize efficiency as measured by average time per permit. Initiative #2 - Establish a Unified Development Code to encourage better development and design while clarifying process. Initiative #3 - Formalize a training program so each city staff member can act as concierge for our customers (in coordination with process mapping). Objective - Recognize future challenges or threats and plan for them today Initiative #1 - Implement Citizens Emergency Response Team (CERT) programs through various departments to streamline our emergency response capabilities. Initiative #2 - Identify appropriate staffing needs and make sound recommendations as needed. Initiative #3 - Establish a traffic safety stakeholder group to make recommendations to improve traffic safety. Initiative #4 - Strategically place police, fire, and public works facilities to maximize effectiveness. Initiative #5 - Produce comprehensive safety guide for the community on home safety and first aid. Initiative #6 - Manage, maintain, and improve mobility in Milton. Objective - Improve the community's interactions with its government Initiative #1 - Establish 311 system for the creation of a simple, one-touch customer service system. Initiative #2 - Explore a system where volunteers can find access to available opportunities to serve and services can find access to available volunteers. Initiative #3 - Implement youth programming through an Explorer Program in either (or both) the police and fire departments. Initiative #4 - Create a Community Risk Reduction (CRR) educational program in the fire department. Initiative #5 - Explore juried public art as a way to build community spirit through the creation of a focus group tasked to review an art installation program with specific criteria. Objective - Maintain high morale among " Team Milton" by fostering professional and rewarding careers Initiative #1 - Through the Innovation Academy, explore implementing a detailed employee review process/performance management system. Initiative #2 - Conduct an employee satisfaction survey to build a positive, productive workforce. GOAL: Strategic, Efficient, and Engaged Government - Seek innovative ways to improve both the infrastructure and services we provide to keep pace with growth Administration*Municipal CourtPoliceFirePublic WorksParks & RecreationCommunity DevelopmentEconomic DevelopmentMilton Strategic Plan 2016-2020 GOAL: Preserve What Makes Milton Unique Objective - Safeguard historic landmarks, farms, woodlands, streams, and open spaces Initiative #1 - Reinvent the Historic Preservation Commission for the review and designation of historic properties. Initiative #2 - Establish and implement a signage program for historic land markers and points of interest. Initiative #3 - Create educational opportunities for the community that are grounded in sustainability, resiliency, and conservation. Initiative #4 - Create a formal feedback loop with the equestrian community. Objective - Address need for community greenspace Initiative #1 - Review the code of ordinances for desired enhancements that protect our rural character. Initiative #2 - Review the potential of asking the public to consider a bond issuance for conservation type purposes. Initiative #3 - Establish and facilitate a working group charged to identify evaluation criteria for potential areas of land conservation or community greenspace. Initiative #4 - Reflect greenspace needs within the updated comprehensive plan. GOAL: Build Community Connections - Create a culture of togetherness Objective - Foster proactive and open communication Initiative #1 - Create and maintain a signage program that directs people where to find additional information on current City projects and developments. Initiative #2 - Create and implement basic guides to enhance the ease of understanding our building and design standards. Objective - Build a sense of pride in the community Initiative #1 - Create branding material that promotes Milton's unique identity. Initiative #2 - Recognize Milton's 10th Anniversary with a community celebration. Initiative #3 - Pursue a street topper sign program that would be intended to create a sense of place through signage. Initiative #4 - Continue welcome packets mailed monthly to new homeowners to increase resident awareness of Milton's programs. Initiative #5 - Support the Village Volunteers program designed to assist young adults who have graduated high school and also have special needs. * Consists of City Clerk, City Manager, Finance, IT, Human Resources, Communications, and Community Outreach & Engagement. = implementation timeline Status: C = Complete I = Incomplete O = OngoingFY 2016 FY 2017 FY 2018 FY 2019 FY 2020 STATUSGOAL: Strategic, Efficient, and Engaged Government Initiative #1 - Streamline City Council meeting agenda packet workflow by applying effective technology to increase and improve access and accountability.IInitiative #2 - Establish a more efficient and streamlined automated city hall phone system.CInitiative #3 - Increase efficiency, accountability, and transparency for the public during City Council meetings.IInitiative #4 - Raise awareness of the election process through online/social media presence.CGOAL: Economic DevelopmentInitiative #1 - Determine suitable fee structure for business licensing /occupational tax.CInitiative #2 - Explore online registration and payment options.CGOAL: Strategic, Efficient, and Engaged Government Initiative #1 - Produce process maps to clarify application process for business license applicants.IInitiative #2 - Produce process maps to clarify application process for alcohol beverage license applicants.IInitiative #3 - Produce process maps to clarify purchasing policies and procedures for City employees.CStrategic Departmental Goals At the heart of Milton's budgetary decision-making process is the five-year strategic plan. Every new initiative must tie back to one of the goals through a specific objective/initiative. Many of the departments have additional internal goals that link to the city-wide plan as well. Below are some of these department specific goals and the original projected timeline for implementation/completion. City ClerkFinance = implementation timeline Status: C = Complete I = Incomplete O = OngoingFY 2016 FY 2017 FY 2018 FY 2019 FY 2020 STATUSInitiative #4 - Formalize a training program so each finance staff member can act as a concierge for our customers (internal and external in coordination with process mapping).CInitiative #5 - Provide funding and time for outside training opportunities.OInitiative #6 - Update the Business Regulation and Taxation Ordinance.IInitiative #7 - Update the Cell Phones and Other Electronic Devices Ordinance.IInitiative #8 - Update the Purchasing Policy OrdinanceINote: In FY 2018, the IT department underwent a complete evaluation and assessement. The end result was a department-specific strategic plan that was approved in September 2018 and will go into effect with the FY 2019 budget cycle. This plan overrides the department's existing strategic plan goals.GOAL: Strategic, Efficient, and Engaged Government Initiative #1 - Professionally manage City's compensation plan.CInitiative #2 - Identify appropriate staffing needs and make sound recommendations as needed.OInitiative #3 - Actively recruit and refer highly qualified and diverse candidates for employment.OInitiative #4 - Conduct an employee satisfaction survey to build a positive, productive workforce.IInitiative #5 - Improve employee relations.OInitiative #6 - Increase opportunities for staff professional development including leadership training with a goal of embracing succession planning.OInitiative #7 - Implement comprehensive performance appraisal system and link to pay.IInformation Technology - See City of Milton IT Strategic Plan 2019-2021Human Resources = implementation timeline Status: C = Complete I = Incomplete O = OngoingFY 2016 FY 2017 FY 2018 FY 2019 FY 2020 STATUSInitiative #8 - Move all employee records to paperless system.CInitiative #9 - Rewrite Employee Handbook to make it more user friendly.IInitiative #10 - Focus on safety and risk management (promote safe/healthy work environment and provide training).OGOAL: Economic DevelopmentInitiative #1 - Create home business & non-profit expo.CInitiative #2 - Work with Economic Development Manager to enhance business connections to community. CInitiative #3 - Distribute fact sheet on business related information.IGOAL: Park & Recreation Enrichment Initiative #1 - Promote successes/availability/programming of City parks.OGOAL: Strategic, Efficient, and Engaged Government Initiative #1 - Explore a system where volunteers can find access to available opportunities to serve and services can find access to available volunteers.CGOAL: Build Community Connections Initiative #1 - Recognize Milton's 10th Anniversary with a community celebration & branding.CInitiative #2 - Improve & expand welcome packets mailed monthly to new homeowners to increase resident awareness of Milton's programs, businesses, & non-profits.CInitiative #3 - Improve engagement non-digital residents.IInitiative #4 - Create Citizens Government Academy. CCommunications/Community Outreach & Engagement = implementation timeline Status: C = Complete I = Incomplete O = OngoingFY 2016 FY 2017 FY 2018 FY 2019 FY 2020 STATUSGOAL: Strategic, Efficient, and Engaged Government Initiative #1 - Implement new court management software in Municipal Court to become paperless.IInitiative #2 - Develop a plan to utilize community service hours ordered by the court throughout other departments.CInitiative #3 - Review City ordinances and add/expand any that will allow more cases to stay in Milton Municipal Court.CGOAL: Build Community Connections Initiative #1 - Create educational program for the court to use with minors charged with alcohol or drug violations.CGOAL: Strategic, Efficient, and Engaged Government Initiative #1 - Decrease Part I crimes by 5%. CInitiative #2 - Decrease burglaries by 10%.CInitiative #3 - Decrease entering autos by 20%.CInitiative #4 - Decrease motor vehicle accidents by 5%.IInitiative #5 - Develop a plan for targeted traffic enforcement in the high crash corridors. CInitiative #6 - Increase foot patrols in targeted commercial areas, along with increased business and residential checks, and improve relationships with local businesses regarding crime prevention strategies. OInitiative #7 - Enhance online presence and content in an effort to increase community participation, awareness, and employee recruitment. CInitiative #8 - Implement a career development plan to incentivize staff.CInitiative #9 - Develop a process for intelligence gathering and tracking. CMunicipal CourtPolice = implementation timeline Status: C = Complete I = Incomplete O = OngoingFY 2016 FY 2017 FY 2018 FY 2019 FY 2020 STATUSGOAL: Build Community Connections Initiative #1 - Create a master list of homeowners associations throughout the City.CInitiative #2 - Host a financial identify fraud awareness seminar.CInitiative #3 - Conduct a Milton Police and Citizens Together (MPACT) town hall meeting in each zone. OInitiative #4 - Implement and distribute a quarterly newsletter to citizens informing them of current crime trends and prevention tips. OGOAL: Strategic, Efficient, and Engaged Government Initiative #1 - Conduct a ongoing staffing analysis for the Fire and Rescue Operations Bureau.OInitiative #2 - Develop a behavioral health and wellness initiative.CInitiative #3 - Ensure fire codes embrace the unique Milton community while providing effective community risk reduction.IInitiative #4 - Ensure fire facilities meet forecasted needs.CInitiative #5 - Develop strategies to maintain/improve the Fire Department's ISO rating.CInitiative #6 - Conduct a staffing analysis for the Fire Prevention Bureau.CInitiative #7 - Conduct a staffing needs analysis for Fire Support Services .CInitiative #8 - Ensure fire apparatus needs meet future challenges and current station/operational needs.CGOAL: Park & Recreation Enrichment Initiative #1 - Develop a plan for efficient fire-rescue service delivery within current city parks (Birmingham and Bell).CGOAL: Build Community Connections Initiative #1 - Develop barn safety class for the citizens.CFire = implementation timeline Status: C = Complete I = Incomplete O = OngoingFY 2016 FY 2017 FY 2018 FY 2019 FY 2020 STATUSInitiative #2 - Enhance our Fire department community safety education program.CInitiative #3 - Implement Citizen Emergency Response Team (CERT) program.CInitiative #4 - Develop an emergency preparedness outreach program for the citizens and business community.IGOAL: Strategic, Efficient, and Engaged Government Initiative #1 - Manage, maintain, and improve mobility in Milton. OInitiative #2 - Maintain a system-wide pavement condition index of 70.OInitiative #3 - Develop new Public Works contracts.CInitiative #4 - Manage City facilities.OInitiative #5 - Improve emergency preparedness.CInitiative #6 - Provide a safe, healthy, and secure workplace.OInitiative #7 - Improve right of way permit process.CInitiative #8 - Internal Geographic Information Systems (GIS) implementation. CInitiative #9 - Improve land disturbance permit inspection process. IGOAL: Park & Recreation Enrichment Initiative #1 - Maintain and establish new program providers. OInitiative #2 - Encourage volunteer participation.OInitiative #3 - Enhance multi-use connection to Big Creek Greenway. IInitiative #4 - Develop Providence Park into a premier facility.IInitiative #5 - Develop a park in the Arnold mill area.IInitiative #6 - Evaluate the intergovernmental agreement with the City of Alpharetta for parks without borders.IInitiative #7 - Research new program offerings. OInitiative #8 - Enhance existing partnerships with schools. OInitiative #9 - Make parks more visible within the GIS public platform. CPublic WorksParks & Recreation = implementation timeline Status: C = Complete I = Incomplete O = OngoingFY 2016 FY 2017 FY 2018 FY 2019 FY 2020 STATUSInitiative #10 - Move to paperless registration and rentals. CGOAL: Strategic, Efficient, and Engaged Government Initiative #1 - Produce process maps/videos for all customer interactions seeking to maximize efficiency.IInitiative #2 - Establish a Unified Development Code to encourage better development and design while clarifying process.IInitiative #3 - Formalize a training program so each staff member can act as a concierge for our customers (internal and external in coordination with process mapping).IInitiative #4 - Create a program to allow online tracking and submission of permits.IInitiative #5 - Initiate informational sessions with city boards and commission to inform of strategic plan and other city initiatives.CGOAL: Build Community Connections Initiative #1 - Create and maintain a program, through GIS, that provies information on current city projects and status of current developments.IInitiative #2 - Create a master plan for downtown Milton that incorporates the municipal center, community center, and central community greenspace. CInitiative #3 - Create education opportunities for citizens about planning, zoning, etc.CInitiative #4 - Develop a program for older-student education participation in planning/community development work (i.e. Mock member of Board, Commission, or Council).IInitiative #5 - Create educational opportunities for the community that are grounded in sustainability, resiliency and conservation.OCommunity Development = implementation timeline Status: C = Complete I = Incomplete O = OngoingFY 2016 FY 2017 FY 2018 FY 2019 FY 2020 STATUSGOAL: Preserve What Makes Milton UniqueInitiative #1 - Review the code of ordinances for desired enhancements that protect our rural character.OInitiative #2 - Review the potential of asking the public to consider a bond issue for conservation type purposes.CInitiative #3 - Reflect greenspace needs within the updated comprehensive plan. CInitiative #4 - Explore the establishment of a City sponsored transfer of development rights bank.IGOAL: Economic DevelopmentInitiative #1 - Explore a Milton Community Improvement District (CID) in the Milton downtown area to carry out infrastructure projects that boundary zone. CInitiative #2 - Launch door-to-door outreach program to formalize the feedback loop within the business community.IInitiative #3 - Explore an innovation center in a suitable location to incubate future business opportunity and growth.CInitiative #4 - Enhance recruitment program in order to maximize available commercial capacity in appropriately defined areas.IInitiative #5 - Create a "How Stuff Works" video series. OInitiative #6 - Perform a market study to identify businesses to recruit to certain zones.CGOAL: Strategic, Efficient, and Engaged Government Initiative #1 - Explore juried public art as a way to build community spirit through the creation of a focus group tasked to review an art installation program with specific criteria. CEconomic Development City Location & Key Demographics CITY HALL 2006 Heritage Walk, Milton, Georgia 30004 678.242.2500 www.cityofmiltonga.us Hours of Operation 8:30 a.m. to 5:00 p.m. The City of Milton is a suburban city located in the northern most portion of Fulton County, Georgia, just 31 miles from downtown Atlanta. Following a July 2006 referendum where 85 percent of Milton voters overwhelmingly approved cityhood, the City officially incorporated on Dec. 1, 2006. The City has been recognized nationally for its high quality of life and has consistently ranked among the top five safest cities in Georgia. ATLANTA 35 AT A GLANCE Date of Incorporation – December 1, 2006 • Area – 39.12 square miles • Total Adopted Fiscal Year 2019 Budget - $40.6M City of Milton, GA Demographics • Population = 38,771 • By Gender = Males, 18,888 and Females, 19,883 • Median Age = 39.1 • Average Family Size = 3.28 • Total Housing Units = 13,893 (74.3% owner & 23.8% renter) • Median Home Value = $472,514 • Median Household Income = $115,814 • Per Capita Income = $54,103 EDUCATIONAL ATTAINMENT • High School Graduate or More = 98% • Bachelor's Degree or Higher = 66% (Note: Percentages calculated for 25 years or older age category.) Existing Land Usage • Ag/Equestrian 36.22% • City Owned/Parks 2.19% • Commercial 2.44% • Forested/Undeveloped 11.56% • Institutional 2.88% • Lakes/Ponds 1.81% • Mixed-Use 0.25% • Private Recreation/Golf Course 4.62% • Residential 32.16% • Right of Way 5.63% • Senior Living 0.03% • Transportation/ Communication/Utility 0.21% Business Statistics DESCRIPTION NUMBERS Home Based Business 460 Gross Receipts 380 # of Employees 49 Professional Practitioner 34 Non-Profit 8 ____ 931 TOP MILTON EMPLOYERS Verizon 2,284 Fulton County Schools 933 Philips 427 Info Global Solutions 339 Walmart 302 Exide Technologies 245 36 Elected Officials MAYOR Joe Lockwood DISTRICT 1/POST 1 Peyton Jamison DISTRICT 1/POST 2 Vacant DISTRICT 2/POST 1 Laura Bentley DISTRICT 2/POST 2 Matt Kunz DISTRICT 3/POST 1 Joe Longoria DISTRICT 3/POST 2 Rick Mohrig 37 Milton Orginazation Chart Milton Citizens Mayor & City Council City Manager City Attorney Parks &Recreation Community Development PublicWorks CommunityOutreach &Engagement Economic Development Assistant City Manager Assistant City Manager City ClerkFire Service Police Services Court Clerk Finance Human Resources Information Technology Communications Municipal Judge Boards &Committees 38 FY 2019 Staffing Summary By Department DEPARTMENT NAME FY 2017 FY 2018 FY 2019 FY 2019 VARIANCE REQUESTS FULL-TIME Mayor & Council 0 0 0 0 0 City Clerk 2 2 2 0 0 City Manager 4 4 4 0 0 Finance 4 4 4 0 0 Information Technology 1 1 1 0 0 Human Resources 2 2 2 0 0 Communications 1 1 1 1 1 Community Outreach & Engagement 1 1 1 0 0 Municipal Court 2 2 2 0 0 Police 43 43 43 0 0 Fire 62 62 62 0 0 Public Works 10 10 9 0 -1 Parks & Recreation 2 2 2 0 0 Community Development 9 10 10 0 0 Economic Development 1 1 1 0 0 TOTAL FULL-TIME 144 145 144 1 0 PART-TIME Mayor & Council 7 7 7 0 0 City Clerk 0 0 0 0 0 City Manager 0 0 0 0 0 Finance 0 0 0 1 1 Information Technology 0 0 0 0 0 Human Resources 0 0 0 0 0 Communications 0 0 0 0 0 Community Outreach & Engagement 1 1 1 0 0 Municipal Court 3 3 3 1 1 Police 1 1 1 1 1 Fire 0 0 0 0 0 Public Works 3 3 3 0 0 Parks & Recreation 8 12 12 1 1 Community Development 3 1 1 0 0 Economic Development 0 0 0 0 0 TOTAL PART-TIME 26 28 28 4 4 TOTAL CITY EMPLOYEES (ALL SCHEDULES) 170 173 172 5 4 Variances: • Communications has submitted a request for the addition of a full-time Public Relations Specialist. • Following a retirement, Public Works has decided to outsource the Construction Inspector position resulting in the reduction of one full-time position from the department. • Finance, Municipal Court, Police, and Parks & Recreation have submitted requests for one part-time position each in order to provide additional support to address the growth seen over the past few years. Note: Please see the FY19 Maintenance and Operating Initiatives for a detailed listing of requested positions and reclassifications. 39 Current Positions 7070 0404 0101 1143 6262 121222 Mayor & Council Finance Communications Police Parks & Recreation 0202 0101 1111 00 110101 0404 0202 3232 3939 0101 City Manager Human Resources Municipal Court Public Works Economic Development Full-Time Employee Part-Time Employee City Clerk Information Technology Community Outreach & Engagement Fire Community Development 43 40 Financial Policies and Procedures 41 Fund Structure * These funds are budgeted as Special Revenue Funds for ease of tracking. They are ultimately rolled into the General Fund for the purposes of financial reporting in the Comprehensive Annual Financial Report (CAFR). These funds have no appropriations in the FY 2019 Budget City of Milton Funds GovernmentalFunds Special Events Fund* EconomicDevelopmentIncentives Bank Fund* Confiscated Assets Fund E-911 Fund Operating GrantFund Hotel/Motel TaxFund Capital Projects Fund (Primary) Greenspace BondFund Capital Grant Fund TSPLOST Fund Impact FeesFund Revenue BondFund Municipal Court Fund General Fund Special Revenue Funds Capital Projects Funds Agency Funds FiduciaryFunds 42 Department-Fund Relationship The following shows which departments are represented within each budgeted fund for fiscal year 2019 General Fund Mayor & Council City Clerk City Manager General Administration Finance Legal Information Technology Human Resources Risk Management General Government Buildings Communications Community Outreach & Engagement Municipal Court Police Fire Public Works Parks & Recreation Community Development Economic Development Special Events Fund Community Outreach & Engagement Confiscated Assets Fund Police E-911 Fund Police Hotel/Motel Tax Fund* Community Outreach & Engagement Capital Projects Fund (Primary) Mayor & Council General Administration Finance Information Technology General Government Buildings Police Fire Public Works Parks & Recreation Community Development Greenspace Bond Fund Parks & Recreation TSPLOST Fund Public Works Capital Grant Fund Public Works Impact Fees Fund General Government Buildings Fire Public Works Parks & Recreation Revenue Bond Fund General Government Buildings Fire * 100% of Hotel/Motel taxes collected will be transferred to the Special Events Fund to promote tourism and community engagement. 43 Revenue Administration Policy The City strives to maintain a diversified and stable revenue structure to shelter it from short-term fluctuations in any primary revenue source. When possible, the revenue mix combines elastic and inelastic revenue sources to minimize the effect of economic downturns. The City works towards diversifying its revenue base in order to reduce its dependence on property taxes. As part of the annual budget process, an objective analytical process estimates revenues realistically and prudently. The City estimates revenues of a volatile nature conservatively. Debt Management Policy A sound fiscal position is maintained by only utilizing long-term tax-exempt debt to provide resources to finance needed capital improvements, while accumulating adequate resources to repay the debt. In addition, a strong financial administration serves to maintain and improve the City’s credit rating. Both short-term and long-term debt are permissible when within the guidelines outlined in the City code of ordinances. Cash And Investment Policy The primary objectives of the City’s investment activities are: safety, liquidity, and yield. SAFETY Safety of principal is the foremost objective of the investment program. Investments are undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective is to mitigate credit risk and interest rate risk. LIQUIDITY The investment portfolio must remain sufficiently liquid to meet all those operating requirements that may be reasonably anticipated. YIELD The investment portfolio is designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to safety and liquidity. Capital Asset Policy Capital asset means any real or personal property acquired by the City which has an estimated useful life of three or more years with an acquisition value of $10,000 or more. The term capital asset includes: land, improvements to land, easements, buildings, improvements to buildings, vehicles, machinery, equipment, works of art and historical treasures, infrastructure, and all other tangible and intangible assets that are used in the operations of the government. The City records depreciation using the straight-line method over the following useful lives: Buildings 20–40 years Vehicles, Equipment and Other 5–12 years Infrastructure 15–60 years Land Improvements 10–40 years Financial Policies and Procedures Fund Balance Policy This policy ensures that the City maintains adequate fund balances and reserves in order to: 1. Provide sufficient cash flow for daily financial needs; 2. Secure and maintain investment grade bond ratings; 3. Offset significant economic downturns or revenue shortfalls; and 4. Provide funds for unforeseen expenditures related to emergencies. FUND BALANCE CATEGORIES 1. NONSPENDABLE: Includes amounts that cannot be spent because they are either a.) Not in spendable form or b.) Legally or contractually required to be maintained intact. Nonspendable amounts are determined before all other classifications and consist of the following steps (as applicable in any given fiscal year): a. The City will maintain a fund balance equal to the balance of any long-term outstanding balances due from others (including other funds of the City). b. The City will maintain a fund balance equal to the value of inventory balances and prepaid items (to the extent that such balances are not offset with liabilities and actually result in fund balance). c. The City will maintain a fund balance equal to the corpus (principal) of any permanent funds that are legally or contractually required to be maintained intact. d. The City will maintain a fund balance equal to the balance of any land or other non-financial assets held for sale. 2. RESTRICTED: Includes amounts that can be spent only for the specific purposes stipulated by the Georgia Constitution, external resource providers or through enabling legislation. 3. COMMITTED: Includes amounts that can be used only for specific purposes determined by a formal action of the city council. Commitments are only used for specific purposes pursuant to a formal action of the city council. A majority vote is required to approve or remove a commitment. 4. ASSIGNED: Includes amounts intended to be used by the City for specific purposes but do not meet the criteria to be classified as restricted or committed. 5. UNASSIGNED: Includes the residual classification for the City’s general fund and includes all spendable amounts not contained in the other classifications. RESERVE FOR WORKING CAPITAL The reserves required to cover the cost of expenditures caused by unforeseen emergencies, to cover shortfalls due to revenue declines, and to eliminate any short-term borrowing for cash flow purposes. This reserve accumulates and is then maintained at an amount which represents no less than 25 percent of the subsequent year’s budgeted revenues. The City has developed financial policies and procedures to ensure that financial resources are managed in a prudent manner. In addition, Milton's budgeting and accounting practices conform to Generally Accepted Accounting Principles (GAAP) as announced by the Government Accounting Standards Board (GASB) and the Georgia Uniform Chart of Accounts. Budgetary Policies BALANCED BUDGET The budget is balanced for each budgeted fund. Total anticipated revenues plus the portion of the fund balance in excess of required reserves that is designated as a budgeted funding source must equal the total estimated expenditures for each fund. The City is prohibited from balancing current expenditures through the obligation of future year’s resources. BASIS OF BUDGETING All governmental funds use the modified accrual basis of accounting for budgeting purposes as well as financial reporting purposes in the audited financial statement. LEVEL OF BUDGET ADOPTION AND CONTROL All budgets are adopted at the legal level of budgetary control, which is the department level within each individual fund. BUDGET CONTROL REPORTS The City maintains a system of budgetary control reports to ensure adherence to the budget. Departments also have access to financial reports which compare actual revenues and outstanding encumbrances and expenditures with budgeted amounts. BUDGET AMENDMENT PROCESS The budget is a dynamic, rather than static, plan which requires adjustments and formal budget amendments as circumstances change. The mayor and city council must approve all increases in total departmental appropriations. Department heads may submit budget amendment requests transferring appropriations from one line item to another within the specific department appropriation and fund, and obtain approval from the city manager. Adjustments from appropriations that have been obligated, committed, or reserved for a designated purpose cannot be transferred until a formal de-obligation occurs. APPROPRIATION LAPSES AT YEAR-END All operating budget appropriations, including encumbered appropriations, lapse at the end of the fiscal year. Purchases encumbered in the current fiscal year, but not received until the following year, must be charged against a department’s subsequent year appropriation. UTILIZATION OF PRIOR YEAR’S FUND BALANCE If necessary, the City may use the fund balance in excess of the required reserves as a funding source for that fund’s budget in any given year. The utilization of fund balance is considered a use of one-time revenues for budgeting purposes. 44 Revenue Administration Policy The City strives to maintain a diversified and stable revenue structure to shelter it from short-term fluctuations in any primary revenue source. When possible, the revenue mix combines elastic and inelastic revenue sources to minimize the effect of economic downturns. The City works towards diversifying its revenue base in order to reduce its dependence on property taxes. As part of the annual budget process, an objective analytical process estimates revenues realistically and prudently. The City estimates revenues of a volatile nature conservatively. Debt Management Policy A sound fiscal position is maintained by only utilizing long-term tax-exempt debt to provide resources to finance needed capital improvements, while accumulating adequate resources to repay the debt. In addition, a strong financial administration serves to maintain and improve the City’s credit rating. Both short-term and long-term debt are permissible when within the guidelines outlined in the City code of ordinances. Cash And Investment Policy The primary objectives of the City’s investment activities are: safety, liquidity, and yield. SAFETY Safety of principal is the foremost objective of the investment program. Investments are undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective is to mitigate credit risk and interest rate risk. LIQUIDITY The investment portfolio must remain sufficiently liquid to meet all those operating requirements that may be reasonably anticipated. YIELD The investment portfolio is designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to safety and liquidity. Capital Asset Policy Capital asset means any real or personal property acquired by the City which has an estimated useful life of three or more years with an acquisition value of $10,000 or more. The term capital asset includes: land, improvements to land, easements, buildings, improvements to buildings, vehicles, machinery, equipment, works of art and historical treasures, infrastructure, and all other tangible and intangible assets that are used in the operations of the government. The City records depreciation using the straight-line method over the following useful lives: Buildings 20–40 years Vehicles, Equipment and Other 5–12 years Infrastructure 15–60 years Land Improvements 10–40 years Fund Balance Policy This policy ensures that the City maintains adequate fund balances and reserves in order to: 1. Provide sufficient cash flow for daily financial needs; 2. Secure and maintain investment grade bond ratings; 3. Offset significant economic downturns or revenue shortfalls; and 4. Provide funds for unforeseen expenditures related to emergencies. FUND BALANCE CATEGORIES 1. NONSPENDABLE: Includes amounts that cannot be spent because they are either a.) Not in spendable form or b.) Legally or contractually required to be maintained intact. Nonspendable amounts are determined before all other classifications and consist of the following steps (as applicable in any given fiscal year): a. The City will maintain a fund balance equal to the balance of any long-term outstanding balances due from others (including other funds of the City). b. The City will maintain a fund balance equal to the value of inventory balances and prepaid items (to the extent that such balances are not offset with liabilities and actually result in fund balance). c. The City will maintain a fund balance equal to the corpus (principal) of any permanent funds that are legally or contractually required to be maintained intact. d. The City will maintain a fund balance equal to the balance of any land or other non-financial assets held for sale. 2. RESTRICTED: Includes amounts that can be spent only for the specific purposes stipulated by the Georgia Constitution, external resource providers or through enabling legislation. 3. COMMITTED: Includes amounts that can be used only for specific purposes determined by a formal action of the city council. Commitments are only used for specific purposes pursuant to a formal action of the city council. A majority vote is required to approve or remove a commitment. 4. ASSIGNED: Includes amounts intended to be used by the City for specific purposes but do not meet the criteria to be classified as restricted or committed. 5. UNASSIGNED: Includes the residual classification for the City’s general fund and includes all spendable amounts not contained in the other classifications. RESERVE FOR WORKING CAPITAL The reserves required to cover the cost of expenditures caused by unforeseen emergencies, to cover shortfalls due to revenue declines, and to eliminate any short-term borrowing for cash flow purposes. This reserve accumulates and is then maintained at an amount which represents no less than 25 percent of the subsequent year’s budgeted revenues. The City has developed financial policies and procedures to ensure that financial resources are managed in a prudent manner. Budgetary Policies BALANCED BUDGET The budget is balanced for each budgeted fund. Total anticipated revenues plus the portion of the fund balance in excess of required reserves that is designated as a budgeted funding source must equal the total estimated expenditures for each fund. The City is prohibited from balancing current expenditures through the obligation of future year’s resources. BASIS OF BUDGETING All governmental funds use the modified accrual basis of accounting for budgeting purposes. LEVEL OF BUDGET ADOPTION AND CONTROL All budgets are adopted at the legal level of budgetary control, which is the department level within each individual fund. BUDGET CONTROL REPORTS The City maintains a system of budgetary control reports to ensure adherence to the budget. Departments also have access to financial reports which compare actual revenues and outstanding encumbrances and expenditures with budgeted amounts. BUDGET AMENDMENT PROCESS The budget is a dynamic, rather than static, plan which requires adjustments and formal budget amendments as circumstances change. The mayor and city council must approve all increases in total departmental appropriations. Department heads may submit budget amendment requests transferring appropriations from one line item to another within the specific department appropriation and fund, and obtain approval from the city manager. Adjustments from appropriations that have been obligated, committed, or reserved for a designated purpose cannot be transferred until a formal de-obligation occurs. APPROPRIATION LAPSES AT YEAR-END All operating budget appropriations, including encumbered appropriations, lapse at the end of the fiscal year. Purchases encumbered in the current fiscal year, but not received until the following year, must be charged against a department’s subsequent year appropriation. UTILIZATION OF PRIOR YEAR’S FUND BALANCE If necessary, the City may use the fund balance in excess of the required reserves as a funding source for that fund’s budget in any given year. The utilization of fund balance is considered a use of one-time revenues for budgeting purposes. 45 Revenue Administration Policy The City strives to maintain a diversified and stable revenue structure to shelter it from short-term fluctuations in any primary revenue source. When possible, the revenue mix combines elastic and inelastic revenue sources to minimize the effect of economic downturns. The City works towards diversifying its revenue base in order to reduce its dependence on property taxes. As part of the annual budget process, an objective analytical process estimates revenues realistically and prudently. The City estimates revenues of a volatile nature conservatively. Debt Management Policy A sound fiscal position is maintained by only utilizing long-term tax-exempt debt to provide resources to finance needed capital improvements, while accumulating adequate resources to repay the debt. In addition, a strong financial administration serves to maintain and improve the City’s credit rating. Both short-term and long-term debt are permissible when within the guidelines outlined in the City code of ordinances. Cash And Investment Policy The primary objectives of the City’s investment activities are: safety, liquidity, and yield. SAFETY Safety of principal is the foremost objective of the investment program. Investments are undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective is to mitigate credit risk and interest rate risk. LIQUIDITY The investment portfolio must remain sufficiently liquid to meet all those operating requirements that may be reasonably anticipated. YIELD The investment portfolio is designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to safety and liquidity. Capital Asset Policy Capital asset means any real or personal property acquired by the City which has an estimated useful life of three or more years with an acquisition value of $10,000 or more. The term capital asset includes: land, improvements to land, easements, buildings, improvements to buildings, vehicles, machinery, equipment, works of art and historical treasures, infrastructure, and all other tangible and intangible assets that are used in the operations of the government. The City records depreciation using the straight-line method over the following useful lives: Buildings 20–40 years Vehicles, Equipment and Other 5–12 years Infrastructure 15–60 years Land Improvements 10–40 years Fund Balance Policy This policy ensures that the City maintains adequate fund balances and reserves in order to: 1. Provide sufficient cash flow for daily financial needs; 2. Secure and maintain investment grade bond ratings; 3. Offset significant economic downturns or revenue shortfalls; and 4. Provide funds for unforeseen expenditures related to emergencies. FUND BALANCE CATEGORIES 1. NONSPENDABLE: Includes amounts that cannot be spent because they are either a.) Not in spendable form or b.) Legally or contractually required to be maintained intact. Nonspendable amounts are determined before all other classifications and consist of the following steps (as applicable in any given fiscal year): a. The City will maintain a fund balance equal to the balance of any long-term outstanding balances due from others (including other funds of the City). b. The City will maintain a fund balance equal to the value of inventory balances and prepaid items (to the extent that such balances are not offset with liabilities and actually result in fund balance). c. The City will maintain a fund balance equal to the corpus (principal) of any permanent funds that are legally or contractually required to be maintained intact. d. The City will maintain a fund balance equal to the balance of any land or other non-financial assets held for sale. 2. RESTRICTED: Includes amounts that can be spent only for the specific purposes stipulated by the Georgia Constitution, external resource providers or through enabling legislation. 3. COMMITTED: Includes amounts that can be used only for specific purposes determined by a formal action of the city council. Commitments are only used for specific purposes pursuant to a formal action of the city council. A majority vote is required to approve or remove a commitment. 4. ASSIGNED: Includes amounts intended to be used by the City for specific purposes but do not meet the criteria to be classified as restricted or committed. 5. UNASSIGNED: Includes the residual classification for the City’s general fund and includes all spendable amounts not contained in the other classifications. RESERVE FOR WORKING CAPITAL The reserves required to cover the cost of expenditures caused by unforeseen emergencies, to cover shortfalls due to revenue declines, and to eliminate any short-term borrowing for cash flow purposes. This reserve accumulates and is then maintained at an amount which represents no less than 25 percent of the subsequent year’s budgeted revenues. The City has developed financial policies and procedures to ensure that financial resources are managed in a prudent manner. Budgetary Policies BALANCED BUDGET The budget is balanced for each budgeted fund. Total anticipated revenues plus the portion of the fund balance in excess of required reserves that is designated as a budgeted funding source must equal the total estimated expenditures for each fund. The City is prohibited from balancing current expenditures through the obligation of future year’s resources. BASIS OF BUDGETING All governmental funds use the modified accrual basis of accounting for budgeting purposes. LEVEL OF BUDGET ADOPTION AND CONTROL All budgets are adopted at the legal level of budgetary control, which is the department level within each individual fund. BUDGET CONTROL REPORTS The City maintains a system of budgetary control reports to ensure adherence to the budget. Departments also have access to financial reports which compare actual revenues and outstanding encumbrances and expenditures with budgeted amounts. BUDGET AMENDMENT PROCESS The budget is a dynamic, rather than static, plan which requires adjustments and formal budget amendments as circumstances change. The mayor and city council must approve all increases in total departmental appropriations. Department heads may submit budget amendment requests transferring appropriations from one line item to another within the specific department appropriation and fund, and obtain approval from the city manager. Adjustments from appropriations that have been obligated, committed, or reserved for a designated purpose cannot be transferred until a formal de-obligation occurs. APPROPRIATION LAPSES AT YEAR-END All operating budget appropriations, including encumbered appropriations, lapse at the end of the fiscal year. Purchases encumbered in the current fiscal year, but not received until the following year, must be charged against a department’s subsequent year appropriation. UTILIZATION OF PRIOR YEAR’S FUND BALANCE If necessary, the City may use the fund balance in excess of the required reserves as a funding source for that fund’s budget in any given year. The utilization of fund balance is considered a use of one-time revenues for budgeting purposes. 46 Milton’s budget process is an ongoing endeavor. The Fiscal Year 2019 process commenced in June 2018 at the department level. Each department head is responsible for providing requests related to both a current services budget and an enhanced services budget while finance staff calculates expenses associated with salaries and benefits, and projects revenues for the upcoming year. THE PROCESS The process begins with analyzing historical data, recognizing trends, and making allowances for certain unforeseen possibilities. The current services budget determines the costs associated with continuing the same service levels for the upcoming year as are currently being provided for maintenance & operating as well as capital projects. In addition, each department head is responsible for detailing the costs associated with any new or improved services. These enhanced services requests are outlined in the initiatives sections of the budget book. At the end of June the City Manager and the Finance Director review all budget requests in order to get a high level perspective of the city-wide budget. Throughout July, each department head meets with the City Manager and the Finance Director to explore in detail the department requests. As the City has a defined revenue footprint, careful consideration must be given to the priorities identified by the departments. With guidance from the City’s Strategic Plan and other planning process documents (see p. xx), the City Manager makes the final determination of what will be proposed to Mayor and Council in the final budget document. The end product is based on revenue anticipations and line-item expenditures within each department, and is developed according to financial best practices and Generally Accepted Accounting Principles (GAAP). All appropriations lapse at year-end with the exception of the capital projects funds, which adopt project-length budgets. The budget calendar found on p. XX details the dates when the budget is presented to Mayor and Council as well as the required public hearings. Public hearings are a time for the community to give their input and be heard by Mayor and Council, and staff to ensure a collaborative and transparent process. Once the final approval is granted by Mayor and Council and the budget has been adopted, staff continues to review and monitor the budget with each purchase. Department heads have access to budget control reports that provide timely comparisons of actual revenues, encumbrances, and expenditures to the approved budgeted amounts. The budget is a dynamic, rather than static plan which does require adjustments/amendments from time-to-time. By ordinance, requests to transfer appropriations from one line item to another within the same department and same fund must receive approval from the City Manager while increases in total departmental appropriations (i.e. transfers from another department or fund) require approval from Mayor and Council. Budget Process 47 Fiscal Year 2019 Budget Calendar JUNE Jun 22 – Budget requests due (including M&O Initiatives and Capital Improvement requests) Jun 25-Jul 3 – Budget request review by City Manager and Finance Director SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 JULY Jul 5-20 – Budget request review with City Manager, Finance Director and Directors/Department Heads Jul 23-27 – Assemble budget book for Mayor and Council SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 AUGUST Aug 13 – Budget Workshop SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 SEPTEMBER Sep 10 – Public Hearing #1 - First Reading of Budget Ordinance Sep 17 – Final Budget Workshop (if needed) Sep 24 – Public Hearing #2 - Approval of Budget SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 48 Consolidated Financial Summaries 49 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget REVENUES Taxes Property Taxes 13,704,986$ 3,523,943$ 14,722,048$ 16,485,926$ Sales & Use Taxes 8,893,238 12,025,807 15,597,000 15,485,000 Business & Other Taxes 2,770,817 2,963,708 2,843,035 2,869,000 Licenses & Permits 786,343 616,148 579,147 533,250 Intergovernmental Revenues 2,630,336 561,373 916,335 414,528 Charges for Services 2,600,260 2,846,330 2,516,246 2,488,300 Fines & Forfeitures 560,304 494,891 386,088 350,000 Investment Income 48,079 127,672 363,633 186,800 Contributions & Donations 22,725 40,281 53,649 17,000 Miscellaneous Revenue 142,560 190,689 162,202 150,154 subtotal 32,159,647$ 23,390,841$ 38,139,383$ 38,979,958$ Other Financing Sources Proceeds From Sale Of Assets 5,313$ 13,079$ 30,860$ 10,000$ Bond Proceeds 689,868 25,376,842 17,000,000 - Interfund Transfers In 33,585,858 4,942,408 3,416,855 5,734,380 Budgeted Fund Balance - - - 1,595,872 subtotal 34,281,038$ 30,332,329$ 20,447,715$ 7,340,252$ TOTAL REVENUES 66,440,686$ 53,723,169$ 58,587,098$ 46,320,210$ EXPENDITURES (by Function) General Government 10,313,188$ 9,284,620$ 20,937,211$ 4,293,534$ Judicial 277,241 279,811 433,781 429,975 Public Safety 12,041,300 11,782,028 15,853,450 14,318,786 Public Works 7,323,405 3,034,654 16,563,612 13,007,069 Culture & Recreation 1,963,877 1,696,271 30,183,898 2,234,288 Housing & Development 816,691 1,233,965 2,164,050 1,513,050 Debt Service 153,529 1,208,834 1,584,128 2,561,811 Contingency - - - 397,816 Initiatives - - - 1,843,876 subtotal 32,889,231$ 28,520,183$ 87,720,129$ 40,600,205$ Other Financing Uses Interfund Transfers Out 33,585,858$ 4,942,408$ 3,404,603$ 5,734,380$ Future Year Debt Service - - - 51 subtotal 33,585,858$ 4,942,408$ 3,404,603$ 5,734,431$ TOTAL EXPENDITURES 66,475,089$ 33,462,591$ 91,124,732$ 46,334,636$ Consolidated Budget Summary (All Funds) FY 2016-FY 2019 *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council as well as project-length budget balances and line-items related to the approved bond issuance in the Revenue Bond Fund. Unspent capital project appropriations as of 9/30/18 will carry forward to the subsequent year's budget. 50 General Fund Capital Projects Fund Greenspace Bond Fund TSPLOST Fund Other Funds General Fund Capital Projects Fund Greenspace Bond Fund TSPLOST Fund Revenue Bond Fund Other Funds General Fund Capital Projects Fund Greenspace Bond Fund TSPLOST Fund Other Funds REVENUES Taxes Property Taxes 3,400,887$123,056$-$-$-$13,866,712$105,000$750,336$-$-$-$14,666,500$110,000$1,709,426$-$-$ Sales & Use Taxes 8,924,696 --3,025,821 75,289 9,333,000 --6,185,000 -79,000 9,410,000 --6,000,000 75,000 Business & Other Taxes 2,963,510 198 ---2,843,035 -----2,869,000 ---- Licenses & Permits 616,148 ----579,147 -----533,250 ---- Intergovernmental Revenues 21,604 ---539,769 18,244 ----898,091 9,000 ---405,528 Charges for Services 478,751 192,873 --2,174,706 557,256 146,050 ---1,812,940 505,800 150,000 --1,832,500 Fines & Forfeitures 472,717 ---22,174 375,000 ----11,088 350,000 ---- Investment Income 79,348 229 47,344 169 582 123,400 -240,000 --233 76,000 -100,000 10,800 - Contributions & Donations 30,410 ---9,871 19,297 ----34,352 ----17,000 Miscellaneous Revenue 66,514 124,145 --30 84,802 77,400 ----70,750 79,404 --- subtotal 17,054,585$440,501$47,344$3,025,990$2,822,420$27,799,893$328,450$990,336$6,185,000$2,835,704$28,490,300$339,404$1,809,426$6,010,800$2,330,028$ Other Financing Sources Proceeds From Sale Of Assets 13,079$-$-$-$-$30,860$-$-$-$-$-$10,000$-$-$-$-$ Bond Proceeds --25,376,842 ------17,000,000 ------ Interfund Transfers In 1,012,092 3,864,159 --66,157 342,788 1,195,012 ---1,879,055 27,000 5,332,380 --375,000 Budgeted Fund Balance ----------715,635 --798,500 81,737 subtotal 1,025,171$3,864,159$25,376,842$-$66,157$373,648$1,195,012$-$-$17,000,000$1,879,055$752,635$5,332,380$-$798,500$456,737$ TOTAL REVENUES 18,079,756$ 4,304,660$ 25,424,186$ 3,025,990$ 2,888,577$ 28,173,541$ 1,523,462$ 990,336$ 6,185,000$ 17,000,000$ 4,714,759$ 29,242,935$ 5,671,784$ 1,809,426$ 6,809,300$ 2,786,765$ EXPENDITURES (by Function) General Government 3,942,573$5,274,041$-$-$68,006$4,116,574$1,668,944$-$-$15,000,000$151,693$4,096,782$79,404$-$-$117,348$ Judicial 279,811 ----433,781 -----429,975 ---- Public Safety 10,346,573 511,589 --923,866 11,675,293 984,157 --2,000,000 1,194,000 12,010,951 1,201,520 --1,106,315 Public Works 1,909,045 934,931 -65,929 124,749 2,559,403 5,684,507 -6,299,071 -2,020,631 2,552,555 2,819,686 -6,809,300 825,528 Culture & Recreation 1,149,728 546,243 --300 1,399,682 1,864,712 24,816,445 --2,103,059 1,364,148 120,140 100,000 -650,000 Housing & Development 1,061,698 172,267 ---1,397,814 766,236 ----1,403,414 109,636 --- Debt Service 852,512 -356,322 --852,136 -731,992 ---852,436 -1,709,375 -- Contingency -----------233,768 164,048 --- Initiatives -----------666,526 1,177,350 --- subtotal 19,541,940$7,439,070$356,322$65,929$1,116,921$22,434,683$10,968,556$25,548,437$6,299,071$17,000,000$5,469,383$23,610,555$5,671,784$1,809,375$6,809,300$2,699,191$ Other Financing Uses Interfund Transfers Out 2,510,042$243,000$-$-$2,189,366$1,240,374$2,057,391$-$-$-$106,838$5,632,380$-$-$-$102,000$ Future Year Debt Service -----$--------51 -- subtotal 2,510,042$243,000$-$-$2,189,366$1,240,374$2,057,391$-$-$-$106,838$5,632,380$-$51$-$102,000$ TOTAL EXPENDITURES 22,051,982$ 7,682,070$ 356,322$ 65,929$ 3,306,287$ 23,675,057$ 13,025,947$ 25,548,437$ 6,299,071$ 17,000,000$ 5,576,221$ 29,242,935$ 5,671,784$ 1,809,426$ 6,809,300$ 2,801,191$ *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council as well as project-length budget balances and line-items related to the approved bond issuance in the Revenue Bond Fund. Unspent capital project appropriations as of 9/30/18 will carry forward to the subsequent year's budget. Consolidated Budget Summary (All Funds) FY 2017-FY 2019 FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget 51 Special Revenue Funds Capital Projects Funds General Fund Special Events Fund Confiscated Assets Fund E911 Fund Hotel/Motel Tax Fund Capital Projects Fund Greenspace Bond Fund Capital Grant Fund Impact Fees Fund TSPLOST Fund Total REVENUES Taxes Property Taxes 14,666,500$ -$ -$ -$ -$ 110,000$ 1,709,426$ -$ -$ -$ 16,485,926$ Sales & Use Taxes 9,410,000 ---75,000 ----6,000,000 15,485,000 Business & Other Taxes 2,869,000 ---------2,869,000 Licenses & Permits 533,250 ---------533,250 Intergovernmental Revenues 9,000 ------405,528 --414,528 Charges for Services 505,800 --950,000 -150,000 --882,500 -2,488,300 Fines & Forfeitures 350,000 ---------350,000 Investment Income 76,000 -----100,000 --10,800 186,800 Contributions & Donations -17,000 --------17,000 Miscellaneous Revenue 70,750 ----79,404 ----150,154 subtotal 28,490,300$ 17,000$ -$ 950,000$ 75,000$ 339,404$ 1,809,426$ 405,528$ 882,500$ 6,010,800$ 38,979,958$ Other Financing Sources Proceeds From Sale Of Assets 10,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 10,000$ Interfund Transfers In 27,000 75,000 ---5,332,380 -300,000 --5,734,380 Budgeted Fund Balance 715,635 12,348 69,389 --798,500 1,595,872 subtotal 752,635$ 87,348$ 69,389$ -$ -$ 5,332,380$ -$ 300,000$ -$ 798,500$ 7,340,252$ TOTAL REVENUES 29,242,935$104,348$69,389$950,000$75,000$5,671,784$1,809,426$705,528$882,500$6,809,300$46,320,210$ EXPENDITURES (by Function) General Government 4,096,782$ 104,348$ -$ -$ -$ 79,404$ -$ -$ 13,000$ -$ 4,293,534$ Judicial 429,975 ---------429,975 Public Safety 12,010,951 -83,815 950,000 -1,201,520 --72,500 -14,318,786 Public Works 2,552,555 ----2,819,686 -705,528 120,000 6,809,300 13,007,069 Culture & Recreation 1,364,148 ----120,140 100,000 -650,000 -2,234,288 Housing & Development 1,403,414 ----109,636 ----1,513,050 Debt Service 852,436 -----1,709,375 ---2,561,811 Contingency 233,768 ----164,048 ----397,816 Initiatives 666,526 ----1,177,350 ----1,843,876 subtotal 23,610,555$ 104,348$ 83,815$ 950,000$ -$ 5,671,784$ 1,809,375$ 705,528$ 855,500$ 6,809,300$ 40,600,205$ Other Financing Uses Interfund Transfers Out 5,632,380$ -$ -$ -$ 75,000$ -$ -$ -$ 27,000$ -$ 5,734,380$ Future Year Debt Service ------51 ---51 subtotal 5,632,380$ -$ -$ -$ 75,000$ -$ 51$ -$ 27,000$ -$ 5,734,431$ TOTAL EXPENDITURES 29,242,935$104,348$83,815$950,000$75,000$5,671,784$1,809,426$705,528$882,500$6,809,300$46,334,636$ Consolidated Budget Summary (by Fund) FY 2019 52 Consolidated Budget FY 2019 Property Taxes $16,485,926, 42% Sales & Use Taxes $15,485,000, 40% Business & Other Taxes $2,869,000, 7% Licenses & Permits $533,250, 1% Intergovernmental $414,528, 1% Charges for Services $2,488,300, 6% Fines & Forfeitures $350,000, 1% Investment Income $186,800, 1% Contributions & Donations $17,000, <1% Other / Miscellaneous $160,154, 1% General Government $4,293,534 , 11% Judicial $429,975, 1% Public Safety $14,304,360, 35% Public Works $13,007,069, 32% Culture & Recreation $2,234,288, 5% Housing & Development $1,513,050, 4% Debt Service $2,561,811, 6% Contingency $397,816, 1% Initiatives $1,843,876, 5% CITY-WIDE REVENUES BY SOURCE CITY-WIDE EXPENDITURES BY FUNCTION 53 Fund Fiscal Year Beginning Fund Balance Revenues Expenditures Ending Fund Balance Increase / (Decrease) % Change GENERAL FUND General Fund 2016 Actual 10,081,237$37,203,844$39,972,207$7,312,874$(2,768,363)$(27.5) 2017 Actual 7,312,874 18,079,756 22,051,982 3,340,647 (3,972,227)(54.3) 2018 Amended Budget*3,340,647 28,173,541 23,675,057 7,839,131 4,498,484 134.7 2019 Proposed Budget 7,839,131 28,527,300 29,242,935 7,123,496 (715,635)(9.1) SPECIAL REVENUE FUNDS Special Events Fund 2016 Actual 30,712$59,116$68,866$20,961$(9,750)$(31.7) 2017 Actual 20,961 75,753 68,006 28,708 7,746 37.0 2018 Amended Budget*28,708 112,090 106,728 34,070 5,362 18.7 2019 Proposed Budget 34,070 92,000 104,348 21,722 (12,348)(36.2) Confiscated Assets Fund 2016 Actual 202,497$52,255$140,237$114,515$(87,982)$(43.4) 2017 Actual 114,515 22,225 758 135,981 21,466 18.7 2018 Amended Budget*135,981 12,831 64,997 83,815 (52,166)(38.4) 2019 Proposed Budget 83,815 -83,815 (0)(83,815)(100.0) E911 Fund 2016 Actual 62,719$935,605$998,321$3$(62,716)$(100.0) 2017 Actual 3 923,104 923,107 -(3)(100.0) 2018 Amended Budget*-930,000 930,000 --- 2019 Proposed Budget -950,000 950,000 --- Operating Grant Fund 2016 Actual -$-$-$-$-$- 2017 Actual --300 (300)(300)- 2018 Amended Budget*(300)19,452 19,152 -300 (100.0) 2019 Proposed Budget ------ Hotel/Motel Tax Fund 2016 Actual -$66,218$66,218$-$-$- 2017 Actual -75,289 75,289 --- 2018 Amended Budget*-79,000 79,000 --- 2019 Proposed Budget -75,000 75,000 --- CAPITAL PROJECTS FUNDS Capital Projects Fund (Primary)2016 Actual 7,224,493$20,165,019$12,491,729$14,897,782$7,673,289$106.2 2017 Actual 14,897,782 4,304,660 7,682,070 11,520,372 (3,377,410)(22.7) 2018 Amended Budget*11,520,372 1,523,462 13,025,946 17,888 (11,502,484)(99.8) 2019 Proposed Budget 17,888 5,671,784 5,671,784 17,888 -- Greenspace Bond Fund 2016 Actual -$-$-$-$-$- 2017 Actual ------ 2018 Amended Budget*25,067,864 990,336 25,548,437 509,763 (24,558,101)(98.0) 2019 Proposed Budget 509,763 1,809,426 1,809,426 509,763 -- Capital Grant Fund 2016 Actual (2,082,969)$3,525,134$957,168$484,997$2,567,966$(123.3) 2017 Actual 484,997 540,288 224,749 800,535 315,539 65.1 2018 Amended Budget*800,535 926,731 1,727,266 -(800,535)(100.0) 2019 Proposed Budget -705,528 705,528 --- Impact Fee Fund 2016 Actual -$916,728$916,728$-$-$- 2017 Actual -1,251,919 1,251,919 --- 2018 Amended Budget*-2,634,655 2,634,655 --- 2019 Proposed Budget -882,500 882,500 --- Revenue Bond Fund 2016 Actual 8,109,005$3,516,768$10,863,614$762,158$(7,346,847)$(90.6) 2017 Actual 762,158 -762,158 -(762,158)(100.0) 2018 Amended Budget*-17,000,000 17,000,000 --- 2019 Proposed Budget ------ TSPLOST Fund 2016 Actual -$-$-$-$-$- 2017 Actual -3,025,990 65,929 2,960,061 2,960,061 - 2018 Amended Budget*2,960,061 6,185,000 6,299,071 2,845,990 (114,071)(3.9) 2019 Proposed Budget 2,845,990 6,809,300 6,809,300 2,845,990 -- *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. Projected Changes in Fund Balance All Funds FY 2019 Significant Changes in Fund Balance (+/- 10%) Special Events Fund - The driving cause of the decrease in fund balance within this fund is the decision to not budget for an interfund transfer in from the General Fund in FY 2019. Prior year transfers had built up a useable fund balance that will be budgeted in FY 2019 to ensure a balanced budget. This use of fund balance will not affect the programming budgeted in this fund, nor does it preclude the City from using interfund transfers in future years to supplement the budget if needed. Confiscated Assets Fund - Milton does not currently have a representative on the High Intensity Drug Trafficking Areas program. The result of this has been a decrease in revenues received in this fund over the past few years. That coupled with the unknown status of the pending cases in court led the City to have no expectation for new revenues in FY 2019. Therefore, all funding will be budgeted from available fund balance causing the decline of (100%) noted above. 54 General Fund 55 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance REVENUES Taxes Property Taxes 13,594,274$3,400,887$13,866,712$14,666,500$799,788$5.8 Sales & Use Taxes 8,827,020 8,924,696 9,333,000 9,410,000 77,000 0.8 Business & Other Taxes 2,770,817 2,963,510 2,843,035 2,869,000 25,965 0.9 Licenses & Permits 784,946 616,148 579,147 533,250 (45,897)(7.9) Intergovernmental Revenues 16,655 21,604 18,244 9,000 (9,244)(50.7) Charges for Services 537,317 478,751 557,256 505,800 (51,456)(9.2) Fines & Forfeitures 508,130 472,717 375,000 350,000 (25,000)(6.7) Investment Income 45,333 79,348 123,400 76,000 (47,400)(38.4) Contributions & Donations 11,165 30,410 19,297 -(19,297)(100.0) Miscellaneous Revenue 121,786 66,514 84,802 70,750 (14,052)(16.6) subtotal 27,217,442$17,054,585$27,799,893$28,490,300$690,407$2.5 Other Financing Sources Proceeds From Sale Of Assets 5,313$13,079$30,860$10,000$(20,860)$(67.6) Interfund Transfers In 9,981,090 1,012,092 342,788 27,000 (315,788)(92.1) subtotal 9,986,402$1,025,171$373,648$37,000$(336,648)$(90.1) TOTAL REVENUES 37,203,844$18,079,756$28,173,541$28,527,300$353,759$1.3 EXPENDITURES (by Department) Mayor & Council 146,527$137,387$162,385$178,229$15,844$9.8 City Clerk 163,966 169,689 353,535 224,957 (128,578)(36.4) City Manager 687,710 656,272 721,631 748,114 26,483 3.7 General Administration 40,500 80,156 68,374 65,899 (2,475)(3.6) Finance 409,321 431,203 502,429 507,921 5,492 1.1 Legal 307,816 261,278 329,000 295,000 (34,000)(10.3) Information Technology 729,719 994,762 856,991 923,625 66,634 7.8 Human Resources 272,594 272,595 340,187 332,177 (8,010)(2.4) Risk Management 243,715 242,644 258,600 272,707 14,107 5.5 General Government Buildings 386,420 369,346 197,970 222,928 24,958 12.6 Communications 276,877 166,604 198,926 196,479 (2,447)(1.2) Community Outreach & Engagement -160,638 126,546 128,746 2,200 1.7 Municipal Court 275,541 279,811 433,781 429,975 (3,806)(0.9) Police 3,915,311 4,026,141 4,692,162 4,843,266 151,104 3.2 Fire 5,693,645 6,320,432 6,983,131 7,167,685 184,554 2.6 Public Works 1,971,467 1,909,045 2,559,403 2,552,555 (6,848)(0.3) Parks & Recreation 1,118,753 1,149,728 1,399,682 1,364,148 (35,534)(2.5) Community Development 638,599 886,285 1,123,903 1,182,555 58,652 5.2 Economic Development 74,653 175,414 273,911 220,859 (53,052)(19.4) Debt Service -852,512 852,136 852,436 300 0.0 Contingency ---233,768 233,768 - M&O Initiatives ---666,526 666,526 - subtotal 17,353,132$19,541,940$22,434,683$23,610,555$1,175,872$5.2 Other Financing Uses Interfund Transfers Out 22,619,075$2,510,042$1,240,374$5,632,380$4,392,006$354.1 subtotal 22,619,075$2,510,042$1,240,374$5,632,380 4,392,006$354.1 TOTAL EXPENDITURES 39,972,207$22,051,982$23,675,057$29,242,935$5,567,878$23.5 /( ) Expenditures (2,768,363)$(3,972,227)$4,498,484$(715,635)$ Beginning Fund Balance 10,081,237 7,312,874 3,340,647 7,839,131 ENDING FUND BALANCE 7,312,874$3,340,647$7,839,131$7,123,496$ *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. General Fund Budget Summary 56 OCT NOV DEC JAN FEB MAR BEGINNING BALANCE 688,603$6,282,003$8,407,270$7,719,169$7,452,752$6,997,445$ INFLOWS Revenues 8,040,251$4,586,137$1,153,670$1,575,353$1,236,001$1,671,001$ Interfund Transfers In ------ TOTAL INFLOWS 8,040,251$4,586,137$1,153,670$1,575,353$1,236,001$1,671,001$ OUTFLOWS Expenditures 2,446,851 2,460,869 1,841,771 1,841,771 1,691,308 2,245,245 Interfund Transfers Out 469,365 469,365 469,365 469,365 469,365 469,365 TOTAL OUTFLOWS 10,487,101$7,047,006$2,995,441$3,417,124$2,927,309$3,916,246$ ENDING BALANCE 6,282,003 8,407,270 7,719,169 7,452,752 6,997,445 6,423,201 APR MAY JUN JUL AUG SEP BEGINNING BALANCE 6,423,201$6,502,619$5,832,252$5,187,833$4,867,791$3,853,328$ INFLOWS Revenues 1,877,059$1,106,854$1,097,434$1,535,274$1,064,863$3,556,403$ Interfund Transfers In -----27,000 TOTAL INFLOWS 1,877,059$1,106,854$1,097,434$1,535,274$1,064,863$3,583,403$ OUTFLOWS Expenditures 1,797,641 1,777,222 1,741,853 1,855,316 2,079,326 1,831,383 Interfund Transfers Out 469,365 469,365 469,365 469,365 469,365 469,365 TOTAL OUTFLOWS 3,674,700$2,884,076$2,839,288$3,390,590$3,144,188$5,414,785$ ENDING BALANCE 6,502,619 5,832,252 5,187,833 4,867,791 3,853,328 5,578,348 FY 2019 General Fund Cash Flow Budget Note: The beginning balance shown above was calculated using the projected fund balance for FY 2018 less current general fund investments. Any additional idle funds will be considered for investment per the City's Cash and Investment Policy. 57 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance TAXES Property Taxes: Real Property Tax - Current Year 9,893,278$-$ 10,672,092$11,545,628$873,536$ 8.2 Public Utility Tax 73,381 90,621 95,502 95,000 (502) (0.5) Real Property Tax - Prior Year 319,254 437,216 22,200 20,000 (2,200) (9.9) Personal Property Tax - Current Year 193,676 - 201,887 186,287 (15,600) (7.7) Personal Property Tax - Prior Year 4,672 4,863 3,200 3,200 - - Motor Vehicle Tax 203,625 138,022 100,000 58,245 (41,755) (41.8) Title Ad Valorem Tax (TAVT) 474,756 400,243 400,000 400,000 - - Alternative Ad Valorem Tax (AAVT) 2,482 4,493 3,991 3,800 (191) (4.8) Intangible Tax 265,700 251,957 220,000 215,000 (5,000) (2.3) Real Estate Transfer Tax 105,114 83,502 95,000 100,000 5,000 5.3 Franchise Fees 2,058,336 1,985,394 - - - - Electric - - 1,160,000 1,200,000 40,000 3.4 Gas - - 313,600 312,000 (1,600) (0.5) Cable - - 460,000 500,000 40,000 8.7 Telephone - - 25,000 23,300 (1,700) (6.8) Cell/Fiber/Telecommunications - 4,576 94,240 4,040 (90,200) (95.7) subtotal 13,594,274 3,400,887 13,866,712 14,666,500 799,788 5.8 Sales & Use Taxes: Local Option Sales Tax 8,528,916$8,617,970$9,035,000$9,100,000$65,000$ 0.7 Alcohol Beverage Excise 298,104 306,680 298,000 310,000 12,000 4.0 Fireworks Excise Tax - 47 - - - - subtotal 8,827,020 8,924,696 9,333,000 9,410,000 77,000 0.8 Business Taxes: Business & Occupation Tax 649,271$ 711,817$ 780,000$ 810,000$ 30,000$ 3.8 Insurance Premium Tax 2,041,691 2,182,711 2,000,000 2,000,000 - - Financial Institutions Tax 46,001 38,150 43,387 40,000 (3,387) (7.8) subtotal 2,736,964 2,932,678 2,823,387 2,850,000 26,613 0.9 Other Taxes: Penalties & Interest On Delinquent Taxes 26,608$ 21,023$ 10,700$ 10,700$ -$ - Penalties & Interest On Alcoholic Beverage Excise Tax 584 511 200 300 100 50.0 Penalties & Interest On Business & Occupation Tax 6,661 9,298 8,748 8,000 (748) (8.6) subtotal 33,853 30,832 19,648 19,000 (648) (3.3) TOTAL TAXES 25,192,111$15,289,093$ 26,042,747$26,945,500$902,753$ 3.5 LICENSES & PERMITS Alcohol Beverage Licenses 144,150$ 148,995$ 155,000$ 155,000$ -$ - Advertising Fee 1,200 3,000 2,200 - (2,200) (100.0) Pouring Permit 5,745 4,620 6,000 6,000 - - Public Facilities Alcohol Permit 300 320 900 500 (400) (44.4) Solicitation Permit 1,170 4,485 1,000 1,000 - - Zoning & Land Use Permits 6,950 4,300 7,650 2,500 (5,150) (67.3) Land Disturbance Permits 161,493 58,498 39,000 7,500 (31,500) (80.8) Modification 350 1,400 350 350 - - Variance 4,850 4,600 5,750 5,000 (750) (13.0) Seasonal & Special Events 710 900 1,070 900 (170) (15.9) Sign Permits 8,949 5,008 7,700 6,000 (1,700) (22.1) Film & Media Permit Fee 1,200 1,200 1,000 1,000 - - Tree Removal Permit - - 11,000 8,000 (3,000) (27.3) Building Permits 438,913 371,808 335,000 335,000 - - General Fund Revenue Detail 58 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance General Fund Revenue Detail NPDES Fees 4,898 1,673 1,500 1,500 - - Penalties & Interest On Delinquent Licenses & Permits 4,068 5,340 4,027 3,000 (1,027) (25.5) TOTAL LICENSES & PERMITS 784,946$ 616,148$ 579,147$ 533,250$ (45,897)$ (7.9) INTERGOVERNMENTAL REVENUES Federal Government Grants 4,655$ 1,804$ -$ -$ -$ - Local Government Grants 12,000 11,640 9,244 - (9,244) (100.0) Loc Govt Shared Rev/School Bus Stop Arm Violations - 8,160 9,000 9,000 - - TOTAL INTERGOVERNMENTAL GRANTS 16,655$ 21,604$ 18,244$ 9,000$ (9,244)$ (50.7) CHARGES FOR SERVICES Administrative Fees 192,118$ 185,530$ 174,500$ 163,000$ (11,500)$ (6.6) Planning & Development Fees 137,535 123,150 126,250 114,250 (12,000) (9.5) Open Records Fees 696 1,131 1,950 2,500 550 28.2 Other Charges For Services 12,800 11,001 23,000 21,500 (1,500) (6.5) Special Police Services Fees 5,400 3,600 14,000 10,000 (4,000) (28.6) Special Fire Services Fees 12,026 12,320 11,900 12,900 1,000 8.4 Fingerprinting Fee 5,105 7,458 27,500 20,000 (7,500) (27.3) Medical Reimbursement (E911) 423 - 1,675 - (1,675) (100.0) Other Public Safety Fees 2,943 1,350 1,000 - (1,000) (100.0) Background Check Fees 14,900 14,750 13,500 14,000 500 3.7 Activity Fees 153,070 112,603 161,403 147,350 (14,053) (8.7) Event Admission Fees - 5,617 278 - (278) (100.0) Other Charges For Services 300 240 300 300 - - TOTAL CHARGES FOR SERVICES 537,317$ 478,751$ 557,256$ 505,800$ (51,456)$ (9.2) FINES & FORFEITURES Court Fines & Forfeitures 508,130$ 472,717$ 375,000$ 350,000$ (25,000)$ (6.7) TOTAL FINES & FORFEITURES 508,130$ 472,717$ 375,000$ 350,000$ (25,000)$ (6.7) INVESTMENT INCOME Interest Revenues 508$ 1,370$ 1,400$ 1,000$ (400)$ (28.6) Realized Gain Or Loss 44,825 77,978 122,000 75,000 (47,000) (38.5) TOTAL INVESTMENT INCOME 45,333$ 79,348$ 123,400$ 76,000$ (47,400)$ (38.4) CONTRIBUTIONS & DONATIONS Donation Revenues 11,165$ 30,410$ 19,297$ -$ (19,297)$ (100.0) TOTAL CONTRIBUTIONS & DONATIONS 11,165$ 30,410$ 19,297$ -$ (19,297)$ (100.0) MISCELLANEOUS REVENUE Rents & Royalties 77,534$ -$ -$ -$ -$ - Facility Rentals 24,788 18,215 34,930 30,750 (4,180) (12.0) Reimbursement For Damaged Property 12,534 38,567 24,872 - (24,872) (100.0) Other Miscellaneous Revenue 6,930 9,731 25,000 40,000 15,000 60.0 TOTAL MISCELLANEOUS REVENUE 121,786$ 66,514$ 84,802$ 70,750$ (14,052)$ (16.6) OTHER FINANCING SOURCES Proceeds From Sale Of Assets 5,313$ 13,079$ 30,860$ 10,000$ (20,860)$ (67.6) Operating Transfers In From Hotel/Motel Tax Fund 19,218 20,000 - - - - From Capital Project Fund - 243,000 315,788 - (315,788) (100.0) From Revenue Bond Fund 9,935,171 712,604 - - - - From Impact Fees Fund/Admin 26,701 36,488 27,000 27,000 - - TOTAL OTHER FINANCING SOURCES 9,986,402$ 1,025,171$ 373,648$ 37,000$ (336,648)$ (90.1) TOTAL REVENUES 37,203,845$18,079,755$28,173,541$28,527,300$353,759$ 1.3 59 Business & Other Taxes $2,869,000, 10% Licenses & Permits $533,250, 2% Intergovernmental $9,000, <1% Charges for Services $505,800, 2% Fines & Forfeitures $350,000, 1% Investment Income $76,000, <1% Other / Miscellaneous $80,750, <1% Interfund Transfers In $27,000, <1% General Fund FY 2019 Property Taxes $14,666,500, 52% Sales & Use Taxes $9,410,000, 33% , ,REVENUES BY SOURCE 60 General Fund Major Revenue Sources Taxes make up 94% or $26,945,500 of budgeted revenues in Fiscal Year 2019 (all revenue figures detailed exclude budgeted fund balance). Historically, taxes have always been the City’s most significant revenue source. According to the Georgia Uniform Chart of Accounts, taxes include: general property taxes, general sales & use taxes, selective sales & use taxes, local option income taxes, business taxes, and other taxes (penalties & interest). Property Taxes The City of Milton’s main source of revenue is property taxes. Property taxes are made up of real and personal property taxes, motor vehicle taxes, taxes on intangibles, and franchise taxes. In FY 2019 property taxes represent 51% or $14,666,500 of total revenues. This category is anticipated to increase by $799,788 or 5.8% from FY 2018. This growth is a result of reassessments of existing real property, new development, and other changes in the tax digest. In an effort to create some relief for citizens, the Mayor and Council approved a rollback of the 2018 millage rate from 4.731 mills to 4.390, the first rollback since the City’s incorporation in 2006. In FY 2019, 81% or $11,850,115 of the property tax category is made up of real and personal taxes, and 14% or $2,039,340 is derived from franchise taxes on electric, gas, cable, telephone, and cell/fiber/telecommunications. Franchise taxes are charges to utility companies for the privilege of operating within municipal boundaries, and are routine/common practice for municipalities across the state and country. Property Taxes – 10-Year History Note: The spike seen in FY 2010 is attributable to the delayed billing of property taxes in FY 2009, and the drop in FY 2017 activity is attributable to the delayed billing of property taxes in that year. A spike is not seen in FY 2018 as a result of the decision to change the fiscal year in which the City would account for property tax revenues in order to avoid issues with delayed billing cycles going forward. Ultimately this decision resulted in one year (FY 2017) without any collections for current year real and personal property taxes. Sales & Use Taxes The City’s second largest revenue grouping is sales & use taxes. Sales & use taxes are broken into two categories: general and selective. Milton’s general sales & use tax revenues come from its distribution of the local option sales tax (LOST) that was negotiated between Fulton County and the municipalities therein in 2013. Milton’s share under the current plan is 3.3% of total collections. FY 2019’s budget forecasts $9.1 million in LOST revenues, an increase of $65,000 from the FY 2018 amended budget. Milton’s General Fund selective sales & use taxes are com- prised of excise taxes on alcohol beverages and sales of fireworks. An excise tax is a tax levied on the manufacture, sale, or consumption of a commodity. Sales & Use Taxes – 10-Year History Note: The increase in LOST revenues seen in FY 2014 is a direct result of the renegotiated distributions agreed to at the end of calendar year 2013. Business Taxes Milton’s third largest revenue source is business taxes. Business taxes include: business and occupation taxes, insurance premium taxes, and financial institutions taxes. This category accounts for $2,850,000, or 10% of budgeted revenues in FY 2019 an increase of $26,613 from FY 2018. Within this category insurance premium taxes make up 70% or $2,000,000 of the $2,850,000 projection. This revenue is derived from a tax on the premiums paid for insurance policies. Business and occupation taxes are assessed to those individuals or businesses conducting their operations within the City limits. The FY 2019 budget for these tax collections is $810,000, up $30,000 from FY 2018. Efforts made by staff to notify businesses of delinquent tax certificates has resulted in an increase to this revenue line in recent years. Lastly, the financial institutions tax, a gross receipts tax levied on banks, credit unions, savings and loans institutions, and other financial institutions doing business in the City of Milton, is expected to bring in $40,000, a slight decline of $3,387 from last fiscal year. Business Taxes – 10-Year History 61 Taxes make up 94% or $26,945,500 of budgeted revenues in Fiscal Year 2019 (all revenue figures detailed exclude budgeted fund balance). Historically, taxes have always been the City’s most significant revenue source. According to the Georgia Uniform Chart of Accounts, taxes include: general property taxes, general sales & use taxes, selective sales & use taxes, local option income taxes, business taxes, and other taxes (penalties & interest). Property Taxes The City of Milton’s main source of revenue is property taxes. Property taxes are made up of real and personal property taxes, motor vehicle taxes, taxes on intangibles, and franchise taxes. In FY 2019 property taxes represent 51% or $14,666,500 of total revenues. This category is anticipated to increase by $799,788 or 5.8% from FY 2018. This growth is a result of reassessments of existing real property, new development, and other changes in the tax digest. In an effort to create some relief for citizens, the Mayor and Council approved a rollback of the 2018 millage rate from 4.731 mills to 4.390, the first rollback since the City’s incorporation in 2006. In FY 2019, 81% or $11,850,115 of the property tax category is made up of real and personal taxes, and 14% or $2,039,340 is derived from franchise taxes on electric, gas, cable, telephone, and cell/fiber/telecommunications. Franchise taxes are charges to utility companies for the privilege of operating within municipal boundaries, and are routine/common practice for municipalities across the state and country. Property Taxes – 10-Year History Note: The spike seen in FY 2010 is attributable to the delayed billing of property taxes in FY 2009, and the drop in FY 2017 activity is attributable to the delayed billing of property taxes in that year. A spike is not seen in FY 2018 as a result of the decision to change the fiscal year in which the City would account for property tax revenues in order to avoid issues with delayed billing cycles going forward. Ultimately this decision resulted in one year (FY 2017) without any collections for current year real and personal property taxes. Sales & Use Taxes The City’s second largest revenue grouping is sales & use taxes. Sales & use taxes are broken into two categories: general and selective. Milton’s general sales & use tax revenues come from its distribution of the local option sales tax (LOST) that was negotiated between Fulton County and the municipalities therein in 2013. Milton’s share under the current plan is 3.3% of total collections. FY 2019’s budget forecasts $9.1 million in LOST revenues, an increase of $65,000 from the FY 2018 amended budget. Milton’s General Fund selective sales & use taxes are com- prised of excise taxes on alcohol beverages and sales of fireworks. An excise tax is a tax levied on the manufacture, sale, or consumption of a commodity. Sales & Use Taxes – 10-Year History Note: The increase in LOST revenues seen in FY 2014 is a direct result of the renegotiated distributions agreed to at the end of calendar year 2013. Business Taxes Milton’s third largest revenue source is business taxes. Business taxes include: business and occupation taxes, insurance premium taxes, and financial institutions taxes. This category accounts for $2,850,000, or 10% of budgeted revenues in FY 2019 an increase of $26,613 from FY 2018. Within this category insurance premium taxes make up 70% or $2,000,000 of the $2,850,000 projection. This revenue is derived from a tax on the premiums paid for insurance policies. Business and occupation taxes are assessed to those individuals or businesses conducting their operations within the City limits. The FY 2019 budget for these tax collections is $810,000, up $30,000 from FY 2018. Efforts made by staff to notify businesses of delinquent tax certificates has resulted in an increase to this revenue line in recent years. Lastly, the financial institutions tax, a gross receipts tax levied on banks, credit unions, savings and loans institutions, and other financial institutions doing business in the City of Milton, is expected to bring in $40,000, a slight decline of $3,387 from last fiscal year. Business Taxes – 10-Year History 62 Taxes make up 94% or $26,945,500 of budgeted revenues in Fiscal Year 2019 (all revenue figures detailed exclude budgeted fund balance). Historically, taxes have always been the City’s most significant revenue source. According to the Georgia Uniform Chart of Accounts, taxes include: general property taxes, general sales & use taxes, selective sales & use taxes, local option income taxes, business taxes, and other taxes (penalties & interest). Property Taxes The City of Milton’s main source of revenue is property taxes. Property taxes are made up of real and personal property taxes, motor vehicle taxes, taxes on intangibles, and franchise taxes. In FY 2019 property taxes represent 51% or $14,666,500 of total revenues. This category is anticipated to increase by $799,788 or 5.8% from FY 2018. This growth is a result of reassessments of existing real property, new development, and other changes in the tax digest. In an effort to create some relief for citizens, the Mayor and Council approved a rollback of the 2018 millage rate from 4.731 mills to 4.390, the first rollback since the City’s incorporation in 2006. In FY 2019, 81% or $11,850,115 of the property tax category is made up of real and personal taxes, and 14% or $2,039,340 is derived from franchise taxes on electric, gas, cable, telephone, and cell/fiber/telecommunications. Franchise taxes are charges to utility companies for the privilege of operating within municipal boundaries, and are routine/common practice for municipalities across the state and country. Property Taxes – 10-Year History Note: The spike seen in FY 2010 is attributable to the delayed billing of property taxes in FY 2009, and the drop in FY 2017 activity is attributable to the delayed billing of property taxes in that year. A spike is not seen in FY 2018 as a result of the decision to change the fiscal year in which the City would account for property tax revenues in order to avoid issues with delayed billing cycles going forward. Ultimately this decision resulted in one year (FY 2017) without any collections for current year real and personal property taxes. Sales & Use Taxes The City’s second largest revenue grouping is sales & use taxes. Sales & use taxes are broken into two categories: general and selective. Milton’s general sales & use tax revenues come from its distribution of the local option sales tax (LOST) that was negotiated between Fulton County and the municipalities therein in 2013. Milton’s share under the current plan is 3.3% of total collections. FY 2019’s budget forecasts $9.1 million in LOST revenues, an increase of $65,000 from the FY 2018 amended budget. Milton’s General Fund selective sales & use taxes are com- prised of excise taxes on alcohol beverages and sales of fireworks. An excise tax is a tax levied on the manufacture, sale, or consumption of a commodity. Sales & Use Taxes – 10-Year History Note: The increase in LOST revenues seen in FY 2014 is a direct result of the renegotiated distributions agreed to at the end of calendar year 2013. Business Taxes Milton’s third largest revenue source is business taxes. Business taxes include: business and occupation taxes, insurance premium taxes, and financial institutions taxes. This category accounts for $2,850,000, or 10% of budgeted revenues in FY 2019 an increase of $26,613 from FY 2018. Within this category insurance premium taxes make up 70% or $2,000,000 of the $2,850,000 projection. This revenue is derived from a tax on the premiums paid for insurance policies. Business and occupation taxes are assessed to those individuals or businesses conducting their operations within the City limits. The FY 2019 budget for these tax collections is $810,000, up $30,000 from FY 2018. Efforts made by staff to notify businesses of delinquent tax certificates has resulted in an increase to this revenue line in recent years. Lastly, the financial institutions tax, a gross receipts tax levied on banks, credit unions, savings and loans institutions, and other financial institutions doing business in the City of Milton, is expected to bring in $40,000, a slight decline of $3,387 from last fiscal year. Business Taxes – 10-Year History 63 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance PERSONAL SERVICES & EMPLOYEE BENEFITS Salaries 8,776,028$9,363,225$10,018,259$10,349,442$331,183$3.3 Employee Benefits 2,980,069 3,299,960 3,850,434 4,032,820 182,386 4.7 TOTAL PERSONAL SERVICES & EMPLOYEE BENEFITS 11,756,097$12,663,185$13,868,693$14,382,262$513,569$3.7 MAINTENANCE & OPERATIONS Professional Services 987,203$988,139$1,526,033$1,189,352$(336,681)$(22.1) Property Services 697,054 768,683 864,859 855,469 (9,390)(1.1) Other Purchased Services 1,772,719 2,047,963 3,390,850 3,543,173 152,323 4.5 Supplies 256,380 396,444 431,661 423,330 (8,331)(1.9) Utilities 500,126 539,876 638,059 612,810 (25,249)(4.0) Fuel 142,195 152,130 176,343 171,516 (4,827)(2.7) Capital Outlay 1,016,119 769,315 306,437 291,910 (14,527)(4.7) Other Costs 4,295 1,714 18,000 27,100 9,100 50.6 M&O Initiatives 666,526 666,526 - TOTAL MAINTENANCE & OPERATIONS 5,376,091$5,664,264$7,352,241$7,781,186$428,945$5.8 DEBT SERVICE Bond (Bell Memorial Park)-$852,512$852,136$852,436$300$0.0 Capital Lease (Fire Apparatus)220,944 361,979 361,613 360,903 (710)(0.2) TOTAL DEBT SERVICE 220,944$1,214,491$1,213,749$1,213,339$(410)$(0.0) OTHER COSTS Contingency -$-$-$233,768$233,768$- TOTAL OTHER COSTS -$-$-$233,768$233,768$- OTHER FINANCING USES Interfund Transfers Out To Capital Projects Fund 18,882,220$2,499,174$1,194,174$5,332,380$4,138,206$346.5 To Capital Grant Fund 911,202 318 28,750 300,000 271,250 943.5 To Revenue Bond Fund 2,825,653 ----- To Special Events Fund -10,550 17,450 -(17,450)(100.0) To Confiscated Assets Fund ------ TOTAL OTHER FINANCING USES 22,619,075$2,510,042$1,240,374$5,632,380$4,392,006$354.1 TOTAL EXPENDITURES 39,972,207$22,051,982$23,675,057$29,242,935$5,567,878$23.5 *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. General Fund Expenditures by Category 64 GENERAL FUND EXPENDITURES BY DEPARTMENT 65 Mayor and City Council In Milton’s form of government, the Mayor is the chief executive officer of the city government, a member of and the presiding officer of the city council, and responsible for the efficient and orderly administration of the city's affairs, and the Council serves as the legislative branch of municipal government. Milton’s elected officials are responsible for ensuring the citizens’ vision for their community is fulfilled and developing the policies that are necessary for city staff to implement that community vision. General Fund $178,229 Capital Projects Fund $79,404 FY19 Expenditures by Fund: FY19 General Fund Expenditures By Category Supplies $2,800 , 2% Other Costs $300 , <1% Purchased / Contracted Services $53,310 , 30%Personal Services & Employee Benefits $121,819 , 68% FY16 Total Activity FY17 Total Activity FY18 Amended Budget FY19 Proposed Budget $200,000 $150,000 $100,000 $50,000 $ – $146,572 $137,387$137,387 $162,385 $178,229 Year Over Year History of General Fund Expenditures 66 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance PERSONAL SERVICES & EMPLOYEE BENEFITS Salaries & Wages 101,777$ 101,000$ 101,000$ 101,001$ 1$ 0.0 Stipend 3,926 4,272 15,000 15,000 - - Employee Benefits 5,881 5,731 5,834 5,818 (16) (0.3) TOTAL PERSONAL SERVICES & EMPLOYEE BENEFITS 111,584$ 111,004$ 121,834$ 121,819$ (15)$ (0.0) PURCHASED/CONTRACTED SERVICES Professional Fees -$ -$ 316$ 10,000$ 9,684$ 3,064.6 Rental Equipment & Vehicles 621 - - - - - Advertising 1,487 1,896 1,800 1,500 (300) (16.7) Printing 559 289 830 450 (380) (45.8) Travel 5,512 6,385 12,526 15,650 3,124 24.9 Dues & Fees 15,301 10,498 10,700 11,000 300 2.8 Education & Training 6,330 4,795 10,579 14,710 4,131 39.0 TOTAL PURCHASED/CONTRACTED SERVICES 29,809$ 23,863$ 36,751$ 53,310$ 16,559$ 45.1 SUPPLIES General Supplies 3,826$ 1,190$ 2,000$ 2,000$ -$ - Food & Meals 901 443 800 800 - - TOTAL SUPPLIES 4,727$ 1,633$ 2,800$ 2,800$ -$ - OTHER COSTS Payment To Others 407$ 888$ 1,000$ 300$ (700)$ (70.0) TOTAL OTHER COSTS 407$ 888$ 1,000$ 300$ (700)$ (70.0) TOTAL MAYOR & COUNCIL 146,527$ 137,387$ 162,385$ 178,229$ 15,844$ 9.8 *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. Mayor & Council General Fund Expenditures Notable Variances Explained • $10,000 in Professional Fees in FY 2019 have been requested for a professional facilitator for the annual Council retreat. • The Travel and Education & Training line items have increased to account for mandatory training for newer councilmembers as well as additional training interests shown by Council. 67 City Clerk The City Clerk is responsible for documenting the business of government and helping ensure government transparency. Milton’s Clerk facilitates and documents monthly city council meetings, publishes ordinances and resolutions, and is responsible for all aspects of public records management including the fulfillment of open records requests and serving as the elections manager. General Fund $224,957 M&O Initiatives $6,612 FY19 Expenditures by Fund: FY19 General Fund Expenditures By Category Supplies $1,000 , 1% Purchased / Contracted Services $45,778 , 20% Personal Services & Employee Benefits $178,179 , 79% FY16 Total Activity FY17 Total Activity FY18 Amended Budget FY19 Proposed Budget $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $ – $163,966 $169,689$169,689 $353,535 $224,957 Year Over Year History of General Fund Expenditures 68 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance PERSONAL SERVICES & EMPLOYEE BENEFITS Salaries & Wages 108,266$ 118,720$ 124,408$ 128,141$ 3,733$ 3.0 Employee Benefits 16,194 28,796 47,041 50,038 2,997 6.4 TOTAL PERSONAL SERVICES & EMPLOYEE BENEFITS 124,460$ 147,516$ 171,449$ 178,179$ 6,730$ 3.9 PURCHASED/CONTRACTED SERVICES Professional Fees -$ -$ 145,441$ 9,813$ (135,628)$ (93.3) Communications 711 720 720 720 - - Postage 74 111 100 100 - - Advertising 1,046 2,308 2,100 1,500 (600) (28.6) Printing - 83 1,200 600 (600) (50.0) Travel 471 989 1,600 2,050 450 28.1 Dues & Fees 75 75 120 125 5 4.2 Education & Training 415 460 915 870 (45) (4.9) Maintenance Contracts 36,546 16,970 29,184 30,000 816 2.8 TOTAL PURCHASED/CONTRACTED SERVICES 39,338$ 21,716$ 181,380$ 45,778$ (135,602)$ (74.8) SUPPLIES General Supplies 169$ 457$ 706$ 1,000$ 294$ 41.6 TOTAL SUPPLIES 169$ 457$ 706$ 1,000$ 294$ 41.6 TOTAL CITY CLERK 163,966$ 169,689$ 353,535$ 224,957$ (128,578)$ (36.4) *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. • The spike in FY 2018 is due to the budget requirements for funding elections according to the City's IGA with Fulton County. City Clerk General Fund Expenditures Notable Variances Explained 69 City Manager The department serves as the city’s administrative manager based on Milton’s council-manager form of municipal government, directing a variety of administrative processes that allow a city government to operate efficiently and effectively. The department includes a city manager, appointed by the Mayor, two assistant city managers and an executive aide. General Fund $748,114FY19 Expenditures by Fund: FY19 General Fund Expenditures By Category Supplies $2,250 , <1%Purchased / Contracted Services $50,938 , 7% Personal Services & Employee Benefits $694,926 FY16 Total Activity FY17 Total Activity FY18 AmendedBudget FY19 ProposedBudget $760,000 $740,000 $720,000 $700,000 $680,000 $640,000 $620,000 $600,000 $687,710 $656,272$656,272 $721,631 $748,114 Year Over Year History of General Fund Expenditures 70 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance PERSONAL SERVICES & EMPLOYEE BENEFITS Salaries & Wages 472,722$ 505,432$ 523,752$ 538,900$ 15,148$ 2.9 Car Allowance 2,686 - - - - - Employee Benefits 146,564 130,383 145,700 156,026 10,326 7.1 TOTAL PERSONAL SERVICES & EMPLOYEE BENEFITS 621,972$ 635,815$ 669,452$ 694,926$ 25,474$ 3.8 PURCHASED/CONTRACTED SERVICES Professional Fees 27,415$ 3,750$ 16,179$ 29,415$ 13,236$ 81.8 Rental Equipment & Vehicles 165 - - - - - Communications 2,530 3,397 3,528 3,156 (372) (10.5) Postage 127 112 300 100 (200) (66.7) Advertising - - 200 - (200) (100.0) Printing 509 967 500 500 - - Travel 9,297 479 6,664 4,292 (2,372) (35.6) Dues & Fees 13,108 8,971 6,885 4,275 (2,610) (37.9) Education & Training 10,455 2,072 6,745 4,300 (2,445) (36.2) Maintenance Contracts - - 4,900 4,900 - - TOTAL PURCHASED/CONTRACTED SERVICES 63,607$ 19,748$ 45,901$ 50,938$ 5,037$ 11.0 SUPPLIES General Supplies 733$ 192$ 750$ 750$ -$ - Food & Meals 1,324 482 5,500 1,500 (4,000) (72.7) TOTAL SUPPLIES 2,057$ 674$ 6,250$ 2,250$ (4,000)$ (64.0) CAPITAL OUTLAYS Machinery & Equipment 74$ 35$ 28$ -$ (28)$ (100.0) TOTAL CAPITAL OUTLAYS 74$ 35$ 28$ -$ (28)$ (100.0) TOTAL CITY MANAGER 687,710$ 656,272$ 721,631$ 748,114$ 26,483$ 3.7 *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. City Manager General Fund Expenditures Notable Variances Explained • The increase in Professional Fees is a result of funds budgeted for the periodic citizen survey in order to gain an understanding of citizen needs and desires. • In FY 2018 the City Manager department hosted two training events: committee collaboration training and sunshine laws review training. The supplies and food provided for the training were a one-time cost that will not be seen in FY 2019's budget. 71 Finance The Finance Department plays a critical role in the city’s financial health, stability and execution of each department’s strategic goals. In addition to being responsible for administering Milton’s occupational tax, managing alcohol licenses, billing annual property taxes, and directing the city’s procurement process, the department serves as the cash manager for the city. Finance also prepares the annual budget and Comprehensive Annual Financial Report (CAFR) ensuring adherence to all federal, state, and local laws. General Fund $507,921 M&O Initiatives $33,924 Capital Initiatives $250,000 FY19 Expenditures by Fund: FY19 General Fund Expenditures By Category Supplies $612 , <1% Capital Outlays $1,500 , 1% Purchased / Contracted Services $133,153 , 26% Personal Services & Employee Benefits $372,656 , 74% FY16 Total Activity FY17 Total Activity FY18 AmendedBudget FY19 ProposedBudget $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $ – $409,321 $431,203 $502,429 $507,921 Year Over Year History of General Fund Expenditures 72 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance PERSONAL SERVICES & EMPLOYEE BENEFITS Salaries & Wages 236,182$ 246,689$ 257,178$ 265,793$ 8,615$ 3.3 Employee Benefits 67,568 81,090 89,865 106,863 16,998 18.9 TOTAL PERSONAL SERVICES & EMPLOYEE BENEFITS 303,750$ 327,778$ 347,043$ 372,656$ 25,613$ 7.4 PURCHASED/CONTRACTED SERVICES Administrative Fees 46,597$ 55,653$ 47,134$ 35,000$ (12,134)$ (25.7) Professional Fees 36,013 34,077 33,500 34,500 1,000 3.0 Communications 711 720 720 720 - - Postage 6,270 295 10,400 6,500 (3,900) (37.5) Advertising 4,785 6,103 6,500 4,500 (2,000) (30.8) Printing 4,404 1,571 9,288 5,088 (4,200) (45.2) Travel 1,134 1,401 3,090 3,208 118 3.8 Dues & Fees 1,091 1,063 1,294 1,294 - - Education & Training 1,012 1,173 4,828 4,430 (398) (8.2) Maintenance Contracts 368 1,095 35,720 37,913 2,193 6.1 TOTAL PURCHASED/CONTRACTED SERVICES 102,385$ 103,151$ 152,474$ 133,153$ (19,321)$ (12.7) SUPPLIES General Supplies 170$ 198$ 800$ 500$ (300)$ (37.5) Books & Periodicals - - 112 112 - - TOTAL SUPPLIES 170$ 198$ 912$ 612$ (300)$ (32.9) CAPITAL OUTLAYS Furniture & Fixtures 150$ -$ 500$ -$ (500)$ (100.0) Machinery & Equipment - - 1,500 1,500 - - TOTAL CAPITAL OUTLAYS 150$ -$ 2,000$ 1,500$ (500)$ (25.0) OTHER COSTS Interest Due On Tax Refunds 2,865$ 76$ -$ -$ -$ - TOTAL OTHER COSTS 2,865$ 76$ -$ -$ -$ - TOTAL FINANCE 409,321$ 431,203$ 502,429$ 507,921$ 5,492$ 1.1 *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. Finance General Fund Expenditures Notable Variances Explained • The City budgets for healthcare benefits based on an average cost per employee, and then final costs are reconciled at the end of the fiscal year. In FY 2018, Finance transferred excess funds budgeted to cover shortages in other departments resulting in a larger variance. •The decrease in Administrative Fees is a direct result of the decision to pass along credit card fees to the user rather than utilizing tax payer dollars. 73 Information Technology (IT) The department serves as the foundation for all city services and programs by supporting city departments and staff with applications management, network and telecommunications services, and identifying and procuring IT solutions necessary for operating an efficient and effective city government. From desktop computers at City Hall to mobile public safety computers, Milton IT helps ensure the day-to-day operations of city services. General Fund $923,625 M&O Initiatives $46,600 Capital Initiatives $457,000 FY19 Expenditures by Fund: FY19 General Fund Expenditures By Category Capital Outlays $112,592 , 12% Purchased / Contracted Services $677,824 , 73% Personal Services & Employee Benefits $133,209 , 15% $1,000,000 $800,000 $600,000 $400,000 $200,000 $ – $994,762 $729,719 $856,991 $923,625 FY16 Total Activity FY17 Total Activity FY18 AmendedBudget FY19 ProposedBudget Year Over Year History of General Fund Expenditures 74 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance PERSONAL SERVICES & EMPLOYEE BENEFITS Salaries & Wages 91,284$ 93,210$ 96,266$ 98,948$ 2,682$ 2.8 Employee Benefits 34,398 37,968 38,633 34,261 (4,372) (11.3) TOTAL PERSONAL SERVICES & EMPLOYEE BENEFITS 125,682$ 131,179$ 134,899$ 133,209$ (1,690)$ (1.3) PURCHASED/CONTRACTED SERVICES Professional Fees 175$ 10,735$ 68,000$ 7,750$ (60,250)$ (88.6) Communications 100,321 158,679 169,819 179,749 9,930 5.8 Postage - 576 250 250 - - Printing - 41 50 50 - - Travel 33 971 884 4,392 3,508 396.8 Dues & Fees 20 20 20 20 - - Education & Training 40 325 325 650 325 100.0 Maintenance Contracts 449,763 550,417 402,262 484,963 82,701 20.6 TOTAL PURCHASED/CONTRACTED SERVICES 550,352$ 721,764$ 641,610$ 677,824$ 36,214$ 5.6 SUPPLIES General Supplies 1,911$ 4,065$ -$ -$ -$ - Cable/Direct TV - 215 - - - - TOTAL SUPPLIES 1,911$ 4,280$ -$ -$ -$ - CAPITAL OUTLAYS Machinery & Equipment 51,774$ 137,540$ 80,482$ 112,592$ 32,110$ 39.9 TOTAL CAPITAL OUTLAYS 51,774$ 137,540$ 80,482$ 112,592$ 32,110$ 39.9 TOTAL INFORMATION TECHNOLOGY 729,719$ 994,762$ 856,991$ 923,625$ 66,634$ 7.8 *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. Information Technology General Fund Expenditures Notable Variances Explained • Professional Fees in FY 2018 are related to a one-time IT assessment and resulting professional services agreement to develop an IT specific strategic plan. • The increase in Maintenance Contracts and Machinery & Equipment in FY 2019 are a result of the findings in the IT assessment and the goals set by the strategic planning process. 75 Human Resources The importance of people to an organization Milton’s size cannot be underestimated. As such, Human Resources is dedicated to providing services that promote a work environment that can be characterized by fair treatment of staff, open communications, and boasts an inspired, talented and effective workforce who are the face of the City. General Fund $332,177FY19 Expenditures by Fund: FY19 General Fund Expenditures By Category Supplies $5,369 , 1% Capital Outlays $300 , <1% Purchased / Contracted Services $118,362 , 36%Personal Services & Employee Benefits $208,146 , 63% FY16 Total Activity FY17 Total Activity FY18 AmendedBudget FY19 ProposedBudget $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $ – $272,594 $272,595 $340,187 $332,177 Year Over Year History of General Fund Expenditures 76 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance PERSONAL SERVICES & EMPLOYEE BENEFITS Salaries & Wages 143,838$ 145,845$ 149,682$ 154,118$ 4,436$ 3.0 Employee Benefits 41,222 51,368 51,145 54,028 2,883 5.6 TOTAL PERSONAL SERVICES & EMPLOYEE BENEFITS 185,060$ 197,213$ 200,827$ 208,146$ 7,319$ 3.6 PURCHASED/CONTRACTED SERVICES Administrative Fees 39,986$ 41,522$ 48,000$ 45,500$ (2,500)$ (5.2) Professional Fees 24,762 11,933 36,157 11,374 (24,783) (68.5) Rental Equipment & Vehicles - - - - - - Communications 849 764 720 840 120 16.7 Postage 4 - 100 100 - - Advertising 458 141 425 425 - - Printing - 106 100 100 - - Travel 838 9,054 7,150 7,650 500 7.0 Dues & Fees 1,079 485 1,169 1,169 - - Education & Training 14,909 8,011 38,350 51,000 12,650 33.0 Maintenance Contracts 180 203 240 204 (36) (15.0) TOTAL PURCHASED/CONTRACTED SERVICES 83,064$ 72,220$ 132,411$ 118,362$ (14,049)$ (10.6) SUPPLIES General Supplies 2,382$ 1,793$ 4,249$ 2,869$ (1,380)$ (32.5) Food & Meals 1,766 1,348 2,400 2,500 100 4.2 TOTAL SUPPLIES 4,148$ 3,141$ 6,649$ 5,369$ (1,280)$ (19.3) CAPITAL OUTLAYS Furniture & Fixtures 206$ -$ 300$ 300$ -$ - Machinery & Equipment 115 21 - - - - TOTAL CAPITAL OUTLAYS 322$ 21$ 300$ 300$ -$ - TOTAL HUMAN RESOURCES 272,594$ 272,595$ 340,187$ 332,177$ (8,010)$ (2.4) *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. Human Resources General Fund Expenditures Notable Variances Explained • In FY 2018, the City conducted a nation-wide search for a new Community Development Director which resulted in a spike in Professional Fees for that year. 77 Communications The department is responsible for ensuring citizens are educated and proactively informed regarding all aspects of city business through a variety of channels including traditional media, digital platforms such as web and email, social media, and print publications. General Fund $196,479 M&O Initiatives $90,412 FY19 Expenditures by Fund: FY19 General Fund Expenditures By Category Purchased / Contracted Services $88,125 , 45% Personal Services & Employee Benefits $107,154 , 55% Supplies $450 , <1% Capital Outlays $750 , <1% FY16 Total Activity FY17 Total Activity FY18 AmendedBudget FY19 ProposedBudget $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $ – $276,877 $166,604 $198,926 $196,479 Year Over Year History of General Fund Expenditures 78 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance PERSONAL SERVICES & EMPLOYEE BENEFITS Salaries & Wages 140,896$ 70,104$ 73,363$ 75,563$ 2,200$ 3.0 Employee Benefits 52,377 9,609 28,667 31,591 2,924 10.2 TOTAL PERSONAL SERVICES & EMPLOYEE BENEFITS 193,273$ 79,712$ 102,030$ 107,154$ 5,124$ 5.0 PURCHASED/CONTRACTED SERVICES Professional Fees 57,520$ 74,706$ 82,721$ 61,000$ (21,721)$ (26.3) Communications 1,447 485 720 840 120 16.7 Postage 45 467 350 350 - - Advertising 4,545 5,402 350 4,000 3,650 1,042.9 Printing 2,737 491 2,000 3,000 1,000 50.0 Travel 1,344 835 2,196 1,430 (766) (34.9) Dues & Fees 496 - 740 885 145 19.6 Education & Training 520 364 1,179 2,535 1,356 115.0 Maintenance Contracts 5,494 3,714 5,440 14,085 8,645 158.9 TOTAL PURCHASED/CONTRACTED SERVICES 74,149$ 86,464$ 95,696$ 88,125$ (7,571)$ (7.9) SUPPLIES General Supplies 1,178$ 28$ 400$ 400$ -$ - Food & Meals 39 - - - - - Uniforms 30 - 50 50 - - Promotional Items 3,531 300 - - - - TOTAL SUPPLIES 4,778$ 328$ 450$ 450$ -$ - CAPITAL OUTLAYS Machinery & Equipment 4,676$ 99$ 750$ 750$ -$ - TOTAL CAPITAL OUTLAYS 4,676$ 99$ 750$ 750$ -$ - TOTAL COMMUNICATIONS 276,877$ 166,604$ 198,926$ 196,479$ (2,447)$ (1.2) *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. Communications General Fund Expenditures Notable Variances Explained • Communications increased the FY 2018 Professional Fees budget in order to obtain a contract with a new website design firm. These costs will not carry over into FY 2019. The decrease seen in FY 2019's Professional Fees are related to this procurement. • Plans to move forward with the new website/content management system to ensure even greater transparency and easier navigation/utilization by end users has led to the increase in Maintenance Contracts of $8,645. • FY 2018's remaining Advertising budget was utilized to help fund the new website/content management system explained above. This one- time use is the cause of the appearance of a spike in FY 2019. 79 Community Outreach & Engagement The department is dedicated to focusing on creative ways to increase citizen engagement and strengthen community connections. By initiating partnerships with our residents, community groups, businesses, faith-based organizations, schools and other organizations, we engage stakeholders to establish and maintain a strong sense of community, belonging, and pride in Milton. General Fund $128,746 Special Events Fund $104,348 FY19 Expenditures by Fund: FY19 General Fund Expenditures By Category Supplies $10,724 , 8% Capital Outlays $675 , 1%Purchased / Contracted Services $10,055 , 8% Personal Services & Employee Benefits $107,292 , 83% FY16 Total Activity FY17 Total Activity FY18 AmendedBudget FY19 ProposedBudget $200,000 $150,000 $100,000 $50,000 $ – $128,746 $160,638 $126,546 $128,746 $-$- Year Over Year History of General Fund Expenditures 80 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance PERSONAL SERVICES & EMPLOYEE BENEFITS Salaries & Wages -$ 75,551$ 77,984$ 80,642$ 2,658$ 3.4 Employee Benefits - 31,468 31,672 26,650 (5,022) (15.9) TOTAL PERSONAL SERVICES & EMPLOYEE BENEFITS -$ 107,019$ 109,656$ 107,292$ (2,364)$ (2.2) PURCHASED/CONTRACTED SERVICES Professional Fees -$ -$ 1,611$ 2,500$ 889$ 55.2 Communications - 1,137 1,440 1,440 - - Advertising - - 250 250 - - Printing - 174 1,149 1,275 126 11.0 Travel - - 26 1,800 1,774 6,823.1 Dues & Fees - 511 889 800 (89) - Education & Training - - - 1,990 1,990 - TOTAL PURCHASED/CONTRACTED SERVICES -$ 1,822$ 5,365$ 10,055$ 4,690$ 87.4 SUPPLIES General Supplies -$ 47,639$ 3,350$ 3,724$ 374$ 11.2 Food & Meals - 528 3,000 3,000 - - Promotional Items - 3,398 4,000 4,000 - - TOTAL SUPPLIES -$ 51,565$ 10,350$ 10,724$ 374$ 3.6 CAPITAL OUTLAYS Machinery & Equipment -$ 233$ 675$ 675$ -$ - TOTAL CAPITAL OUTLAYS -$ 233$ 675$ 675$ -$ - OTHER COSTS Payments To Others -$ -$ 500$ -$ (500)$ (100.0) TOTAL OTHER COSTS -$ -$ 500$ -$ (500)$ (100.0) TOTAL COMMUNITY OUTREACH & ENGAGEMENT -$ 160,638$ 126,546$ 128,746$ 2,200$ 1.7 *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. Community Outreach & Engagement General Fund Expenditures Notable Variances Explained • The increase in Travel and Education & Training are related to a new community outreach training opportunity being requested by staff. • The City budgets for healthcare benefits based on an average cost per employee, and then final costs are reconciled at the end of the fiscal year. In FY 2018, Community Outreach & Engagement received a transfer of excess funds budgeted in other departments to cover shortages resulting in the variance seen above. • The Community Outreach & Engagement department was formed in FY 2017. Prior to that these activities were funded in the Communications department. 81 Municipal Court Milton’s Municipal Court is responsible for hearing all misdemeanor traffic violations, all misdemeanor city ordinance violations, misdemeanor drug and alcohol offenses, and misdemeanor shoplifting violations. The court, dedicated to fair, courteous, and efficient municipal justice, hears more than 4,000 cases annually. General Fund $429,975 M&O Initiatives $27,556 FY19 Expenditures by Fund: FY19 General Fund Expenditures By Category Purchased / Contracted Services $140,791 , 33% Personal Services & Employee Benefits $284,344 , 66% Supplies $1,040 , <1% Capital Outlays $3,800 , 1% FY16 Total Activity FY17 Total Activity FY18 AmendedBudget FY19 ProposedBudget $500,000 $400,000 $300,000 $200,000 $100,000 $ – $275,541 $429,975 $275,541 $279,811 $433,781 $429,975 Year Over Year History of General Fund Expenditures 82 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance PERSONAL SERVICES & EMPLOYEE BENEFITS Salaries & Wages 202,083$ 206,523$ 223,096$ 229,377$ 6,281$ 2.8 Employee Benefits 46,029 47,307 53,132 54,967 1,835 3.5 TOTAL PERSONAL SERVICES & EMPLOYEE BENEFITS 248,112$ 253,830$ 276,228$ 284,344$ 8,116$ 2.9 PURCHASED/CONTRACTED SERVICES Professional Fees 19,823$ 18,729$ 24,291$ 21,675$ (2,616)$ (10.8) Facility Repair & Maintenance - 2,817 750 750 - - Rental Land & Buildings - - 116,559 109,655 (6,904) (5.9) Communications 711 720 711 711 - - Postage 119 613 1,000 1,000 - - Printing 1,786 1,244 800 800 - - Travel 2,059 565 2,337 3,700 1,363 58.3 Dues & Fees 120 205 300 325 25 8.3 Education & Training 1,050 - 725 1,325 600 82.8 Maintenance Contracts - - 850 850 - - TOTAL PURCHASED/CONTRACTED SERVICES 25,669$ 24,893$ 148,323$ 140,791$ (7,532)$ (5.1) SUPPLIES General Supplies 898$ 371$ 1,400$ 800$ (600)$ (42.9) Books & Periodicals 312 - 150 150 - - Uniforms - - - 90 90 - TOTAL SUPPLIES 1,210$ 371$ 1,550$ 1,040$ (510)$ (32.9) CAPITAL OUTLAYS Furniture & Fixtures 550$ 717$ -$ -$ -$ - Machinery & Equipment - - 7,680 3,800 (3,880) (50.5) TOTAL CAPITAL OUTLAYS 550$ 717$ 7,680$ 3,800$ (3,880)$ (50.5) TOTAL MUNICIPAL COURT 275,541$ 279,811$ 433,781$ 429,975$ (3,806)$ (0.9) *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. • FY 2018's budget includes funding for a one-time purchase of hardware and software required for the new court recording system resulting in the decrease of $3,880 in Machinery & Equipment. • FY 2018 costs associated with maintenance and upkeep of the common areas around the Deerfield lease property have not carried over into FY 2019, thus the decrease seen in the Rental Land & Buildings category. Municipal Court General Fund Expenditures Notable Variances Explained • The majority of Municipal Court's larger percentage variances correspond to small dollar amounts. Travel and Education & Training increases will allow for the continued training for a fully certified backup to run court in the Court Clerk's absence. 83 Police The mission of the Milton Police Department is to provide excellent service to residents and guests of Milton, by serving with integrity, treating all with respect, working together through community relationships to ensure excellent quality of life and safety, and grow to meet the needs of an expanding and thriving community. General Fund $4,843,266 M&O Initiatives $272,359 Confiscated Assets Fund $69,389 E911 Fund $950,000 Capital Projects Fund $242,855 FY19 Expenditures by Fund: FY19 General Fund Expenditures By Category Purchased / Contracted Services $790,473 , 16% Personal Services & Employee Benefits $3,811,598 , 79% Supplies $191,850 , 4% Capital Outlays $49,345 , 1% FY16 Total Activity FY17 Total Activity FY18 AmendedBudget FY19 ProposedBudget $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $ – $3,915,311 $4,026,141 $4,692,162$4,692,162 $4,843,266 Year Over Year History of General Fund Expenditures 84 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance PERSONAL SERVICES & EMPLOYEE BENEFITS Salaries & Wages 2,303,284$2,359,953$2,557,638$2,644,366$86,728$ 3.4 Employee Benefits 854,151 915,471 1,062,387 1,167,232 104,845 9.9 TOTAL PERSONAL SERVICES & EMPLOYEE BENEFITS 3,157,435$ 3,275,424$ 3,620,025$ 3,811,598$ 191,573$ 5.3 PURCHASED/CONTRACTED SERVICES Professional Fees 28,723$ 48,430$ 60,410$ 59,946$ (464)$ (0.8) Equipment Repair & Maintenance 312 1,505 3,500 3,500 - - Facility Repair & Maintenance 434 9,218 1,500 1,500 - - Vehicle Repair & Maintenance 79,953 93,921 87,966 80,000 (7,966) (9.1) Rental Land & Buildings 2,643 3,486 116,853 109,655 (7,198) (6.2) Communications 35,467 34,592 35,452 35,000 (452) (1.3) Postage 308 1,175 2,400 1,800 (600) (25.0) Advertising - - - - - - Printing 2,455 4,206 4,500 4,500 - - Travel 30,716 30,122 34,731 34,781 50 0.1 Dues & Fees 16,324 14,871 28,400 21,700 (6,700) (23.6) Education & Training 30,795 25,703 46,050 36,550 (9,500) (20.6) Contract Labor 9,991 - - - - - Maintenance Contracts 115,040 248,429 389,356 401,541 12,185 3.1 TOTAL PURCHASED/CONTRACTED SERVICES 353,160$ 515,658$ 811,118$ 790,473$ (20,645)$ (2.5) SUPPLIES General Supplies 30,715$ 32,871$ 33,629$ 32,100$ (1,529)$ (4.5) Gasoline/Diesel 105,493 90,560 107,500 105,000 (2,500) (2.3) Food & Meals 1,236 2,563 2,250 2,250 - - Books & Periodicals 1,596 1,226 1,000 1,500 500 50.0 Uniforms 50,563 43,702 46,608 51,000 4,392 9.4 TOTAL SUPPLIES 189,602$ 170,922$ 190,987$ 191,850$ 863$ 0.5 CAPITAL OUTLAYS Furniture & Fixtures 3,138$ 769$ 1,000$ 1,000$ -$ - Machinery & Equipment 211,977 63,368 69,033 48,345 (20,688) (30.0) TOTAL CAPITAL OUTLAYS 215,115$ 64,137$ 70,033$ 49,345$ (20,688)$ (29.5) TOTAL POLICE 3,915,311$ 4,026,141$ 4,692,162$ 4,843,266$ 151,104$ 3.2 *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. • Education & Training requests have been reduced while department vacancies are filled with new hires. • Increased costs associated with the regional radio authority are driving the variance in the Maintenance Contracts category. Police General Fund Expenditures Notable Variances Explained • Vehicle Repair & Maintenance in FY 2018 includes repairs covered by insurance payments. The City does not make budget appropriations for repairs covered by insurance thus the FY 2019 decrease (these budget increases are made once funds have been received from the insurance company through a corresponding increase in revenues). • FY 2018 costs associated with maintenance and upkeep of the common areas around the Deerfield lease property have not carried over into FY 2019, thus the decrease seen in the Rental Land & Buildings category. • One-time patrol equipment purchases made in FY 2018 will not carry over into FY 2019 resulting in the $20,688 variance seen above. 85 Fire Serving the city through three Milton fire stations and one shared station with the City of Alpharetta, Milton Fire is a full-service department featuring suppression, advanced life support EMS and rescue, fire prevention, emergency management, public education and outreach, and specialized rescue units such as the TLAER (Technical Large Animal Emergency Response) team. General Fund $7,167,685 M&O Initiatives $46,696 Capital Projects Fund $958,665 Capital Initiatives $50,000 Impact Fees Fund $72,500 FY19 Expenditures by Fund: FY19 General Fund Expenditures By Category Supplies $271,845 , 4% Capital Outlays $73,418 , 1% Debt Service $360,903 , 5% Purchased / Contracted Services $499,447 , 7% Personal Services & Employee Benefits $5,962,072 , 83% FY16 Total Activity FY17 Total Activity FY18 AmendedBudget FY19 ProposedBudget $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $ – $5,693,645 $6,320,432 $6,983,131 $7,167,685 $5,693,645 $6,320,432 Year Over Year History of General Fund Expenditures 86 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance PERSONAL SERVICES & EMPLOYEE BENEFITS Salaries & Wages 3,621,381$3,856,522$4,132,836$4,259,401$126,565$ 3.1 Employee Benefits 1,303,882 1,425,074 1,653,312 1,702,671 49,359 3.0 TOTAL PERSONAL SERVICES & EMPLOYEE BENEFITS 4,925,263$ 5,281,595$ 5,786,148$ 5,962,072$ 175,924$ 3.0 PURCHASED/CONTRACTED SERVICES Professional Fees 42,372$ 42,005$ 47,158$ 56,974$ 9,816$ 20.8 Cleaning Services 8,921 9,260 13,120 14,400 1,280 9.8 Equipment Repair & Maintenance 83,935 122,886 185,100 182,408 (2,692) (1.5) Facility Repair & Maintenance 9,926 1,561 8,980 1,300 (7,680) (85.5) Grounds Repair & Maintenance 34,222 27,167 27,768 22,280 (5,488) (19.8) Rental Land & Buildings 4,015 4,787 3,633 3,040 (593) (16.3) Rental Equipment & Vehicles - - - - - - Communications 16,240 17,538 18,600 20,000 1,400 7.5 Postage 155 83 500 300 (200) (40.0) Printing 320 366 800 800 - - Travel 9,518 4,274 18,261 14,138 (4,123) (22.6) Dues & Fees 5,825 8,028 10,956 9,634 (1,322) (12.1) Education & Training 5,720 33,680 12,519 12,175 (344) (2.7) Contract Labor - 15,950 - - - - Maintenance Contracts 26,643 86,895 126,129 161,998 35,869 28.4 TOTAL PURCHASED/CONTRACTED SERVICES 247,813$ 374,479$ 473,524$ 499,447$ 25,923$ 5.5 SUPPLIES General Supplies 37,730$ 40,842$ 44,960$ 49,105$ 4,145$ 9.2 Utilities 41,673 46,671 48,720 56,200 7,480 15.4 Gasoline/Diesel 28,278 44,825 50,000 50,400 400 0.8 Food & Meals 594 1,054 800 996 196 24.5 Books & Periodicals 1,274 9,867 4,600 240 (4,360) (94.8) Uniforms 50,621 100,721 127,117 114,904 (12,213) (9.6) TOTAL SUPPLIES 160,169$ 243,981$ 276,197$ 271,845$ (4,352)$ (1.6) CAPITAL OUTLAYS Machinery & Equipment 132,103$ 52,549$ 83,334$ 62,049$ (21,285)$ (25.5) Furniture & Fixtures 7,352 5,848 2,315 11,369 9,054 391.1 TOTAL CAPITAL OUTLAYS 139,456$ 58,397$ 85,649$ 73,418$ (12,231)$ (14.3) DEBT SERVICE Station 43 Capital Lease Principal 152,767$ 305,038$ 320,010$ 335,394$ 15,384$ 4.8 Station 43 Capital Lease Interest 68,177 56,942 41,603 25,509 (16,094) (38.7) TOTAL DEBT SERVICE 220,944$ 361,979$ 361,613$ 360,903$ (710)$ (0.2) TOTAL FIRE 5,693,645$ 6,320,432$ 6,983,131$ 7,167,685$ 184,554$ 2.6 *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. • Increased costs associated with medical direction are driving the increase in Professional Fees. • FY 2018 radio purchases made to bring the Fire department into compliance with the regional radio authority's requirements will not carry over into FY 2019, resulting in the variance seen above. Fire General Fund Expenditures Notable Variances Explained • A decision to budget more towards current trends and away from worst-case scenarios have reduced the budgets for the Repair & Maintenance categories in FY 2019. If an emergency arises contingency funds will be utilized to cover the costs of repairs. • Increased costs associated with the regional radio authority, as well as the need for a new records management system in Fire, are driving the variance in the Maintenance Contracts category. • A delay in the delivery of turnout gear ordered in FY 2017 but delivered in FY 2018 accounts for the higher costs for uniforms in that year. This was a one-time increase and will not carry over into FY 2019's budget. 87 Public Works Maintaining infrastructure can be one of the most challenging tasks for smaller cities like Milton because of the significant financial costs associated with building and maintaining roads and bridges. Balancing our limited financial resources while prioritizing transportation needs and desires requires careful planning, efficient construction, and diligent maintenance by a dedicated public works and strategic third-party contractors. General Fund $2,552,555 M&O Initiatives $49,852 Capital Projects Fund $2,819,686 Capital Grant Fund $705,528 Impact Fees Fund $120,000 TSPLOST Fund $6,809,300 Capital Initiatives $309,00 FY19 Expenditures by Fund: FY19 General Fund Expenditures By Category Capital Outlays $44,280 , 2% Purchased / Contracted Services $1,063,350 , 42% Personal Services & Employee Benefits $972,209 , 38% Supplies $472,716 , 18% FY16 Total Activity FY17 Total Activity FY18 AmendedBudget FY19 ProposedBudget $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $ – $2,559,403 $2,552,555 1,971,467 $1,909,045 Year Over Year History of General Fund Expenditures 88 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance PERSONAL SERVICES & EMPLOYEE BENEFITS Salaries & Wages 681,201$ 687,660$ 690,396$ 704,502$ 14,106$ 2.0 Employee Benefits 227,519 248,871 293,982 267,707 (26,275) (8.9) TOTAL PERSONAL SERVICES & EMPLOYEE BENEFITS 908,720$ 936,531$ 984,378$ 972,209$ (12,169)$ (1.2) PURCHASED/CONTRACTED SERVICES Professional Fees 34,704$ 19,173$ 347,140$ 341,780$ (5,360)$ (1.5) Cleaning Services - - 9,225 12,225 3,000 32.5 Equipment Repair & Maintenance - 1,373 11,670 7,950 (3,720) (31.9) Vehicle Repair & Maintenance 9,897 8,872 12,920 9,920 (3,000) (23.2) Rental Equipment & Vehicles - - 1,080 1,800 720 66.7 Communications 4,591 6,062 7,020 7,020 - - Postage - 109 50 50 - - Advertising - - 56 50 (6) (10.7) Other Purchased Services 2,612 9,934 - - - - Printing 487 619 230 100 (130) (56.5) Travel 6,267 4,862 6,071 7,726 1,655 27.3 Dues & Fees 1,683 959 2,654 3,018 364 13.7 Education & Training 2,394 1,488 4,408 11,196 6,788 154.0 Contract Labor - - 542,034 566,737 24,703 4.6 Maintenance Contracts 61 - 98,958 79,818 (19,140) (19.3) Other Purchased Services - - 13,960 13,960 - - TOTAL PURCHASED/CONTRACTED SERVICES 62,696$ 53,451$ 1,057,476$ 1,063,350$ 5,874$ 0.6 SUPPLIES General Supplies 846$ 378$ 38,500$ 47,900$ 9,400$ 24.4 Utilities 395,307 395,113 408,690 409,800 1,110 0.3 Gasoline/Diesel 6,241 13,051 14,543 12,116 (2,427) (16.7) Food & Meals 68 208 486 500 14 2.9 Uniforms 1,929 2,808 2,050 2,400 350 17.1 TOTAL SUPPLIES 404,391$ 411,558$ 464,269$ 472,716$ 8,447$ 1.8 CAPITAL OUTLAYS Infrastructure 587,482$ 483,154$ -$ -$ -$ - Machinery & Equipment 8,177 24,351 53,280 44,280 (9,000) (16.9) TOTAL CAPITAL OUTLAYS 595,659$ 507,505$ 53,280$ 44,280$ (9,000)$ (16.9) TOTAL PUBLIC WORKS 1,971,467$ 1,909,045$ 2,559,403$ 2,552,555$ (6,848)$ (0.3) *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. • Inflationary increases to standard maintenance contracts account for the increase of $24,703 seen in the Contract Labor category. Public Works General Fund Expenditures Notable Variances Explained • The City budgets for healthcare benefits based on an average cost per employee, and then final costs are reconciled at the end of the fiscal year. In FY 2018, Public Works received a transfer of excess funds budgeted in other departments to cover shortages resulting in the variance seen above. • Costs associated with major storm cleanup in FY 2018 have not carried over into FY 2018, resulting in the decrease to Maintenance Contracts and Machinery & Equipment seen above. 89 Parks & Recreation Milton’s award-winning Parks and Recreation Department is committed to providing quality parks and facilities along with traditional and innovative recreational and athletic programs for its residents. The department is focused on promoting healthy lifestyles and ensuring the best quality of life for our citizens. General Fund $1,364,148 M&O Initiatives $47,345 Capital Projects Fund $120,140 Greenspace Bond Fund $100,000 Impact Fees Fund $650,000 Capital Initiatives $920,000 FY19 Expenditures by Fund: FY19 General Fund Expenditures By Category Capital Outlays $5,050 , <1% Purchased / Contracted Services $971,745 , 71% Personal Services & Employee Benefits $285,163 , 21% Supplies $102,190 , 8% FY16 Total Activity FY17 Total Activity FY18 AmendedBudget FY19 ProposedBudget $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $ – $1,399,682 $1,364,148$1,364,148 $1,118,753 $1,149,728 Year Over Year History of General Fund Expenditures 90 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance PERSONAL SERVICES & EMPLOYEE BENEFITS Salaries & Wages 166,360$ 183,738$ 201,210$ 219,052$ 17,842$ 8.9 Employee Benefits 55,781 67,000 64,346 66,111 1,765 2.7 TOTAL PERSONAL SERVICES & EMPLOYEE BENEFITS 222,141$ 250,739$ 265,556$ 285,163$ 19,607$ 7.4 PURCHASED/CONTRACTED SERVICES Professional Fees 274,668$ 274,177$ 5,750$ 5,750$ -$ - Cleaning Services - - 4,300 5,500 1,200 27.9 Facility Repair & Maintenance 13,889 13,679 21,000 16,700 (4,300) (20.5) Vehicle Repair & Maintenance 1,520 1,231 2,105 1,105 (1,000) (47.5) Grounds Repair & Maintenance 23,093 104,381 68,600 80,000 11,400 16.6 Rental Land & Buildings 26,006 21,583 38,600 35,600 (3,000) (7.8) Rental Equipment & Vehicles 8,973 8,955 15,350 15,700 350 2.3 Communications 1,270 1,556 1,790 2,070 280 15.6 Postage 6 69 50 50 - - Advertising - 436 300 - (300) (100.0) Printing 65 561 300 150 (150) (50.0) Travel 658 582 2,000 1,500 (500) (25.0) Dues & Fees 2,343 3,153 6,300 6,950 650 10.3 Education & Training 400 2,200 1,500 1,000 (500) (33.3) Contract Labor 4,940 5,029 350,800 319,100 (31,700) (9.0) Maintenance Contracts 438,246 365,817 467,886 478,050 10,164 2.2 Other Purchased Service 1,625 3,266 4,095 2,520 (1,575) (38.5) TOTAL PURCHASED/CONTRACTED SERVICES 797,701$ 806,675$ 990,726$ 971,745$ (18,981)$ (1.9) SUPPLIES General Supplies 21,357$ 25,674$ 19,980$ 15,000$ (4,980)$ (24.9) Utilities 66,806 64,514 116,345 85,500 (30,845) (26.5) Gasoline/Diesel 448 422 800 500 (300) (37.5) Food & Meals 1,892 1,428 965 990 25 2.6 Uniforms 272 255 250 200 (50) (20.0) TOTAL SUPPLIES 90,776$ 92,293$ 138,340$ 102,190$ (36,150)$ (26.1) CAPITAL OUTLAYS Furniture & Fixtures 120$ 21$ 500$ 250$ (250)$ (50.0) Machinery & Equipment 8,015 - 4,560 4,800 240 5.3 TOTAL CAPITAL OUTLAYS 8,135$ 21$ 5,060$ 5,050$ (10)$ (0.2) TOTAL PARKS & RECREATION 1,118,753$ 1,149,728$ 1,399,682$ 1,364,148$ (35,534)$ (2.5) *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. Parks & Recreation General Fund Expenditures Notable Variances Explained • There are two main drivers of the variances seen above: 1. The decision to budget more towards current trends and away from worst-case scenarios have reduced many of the FY 2019 budget line- items. 2. Funding for a full year of maintenance and operations at the former Milton County Club property are included in this year's budget requests resulting in increases to some categories. 91 Community Development The department is responsible for ensuring Milton is developed according to the City’s Comprehensive Plan as well as administering zoning and development regulations. The department executes the citizens’ vision for the community through long-range planning efforts and day-to-day administrative processes such as zoning reviews, land disturbance permits and building permits. It is also responsible for the enforcement of its ordinances through code enforcement. General Fund $1,182,555 M&O Initiatives $35,310 Capital Projects Fund $109,636 FY19 Expenditures by Fund: FY19 General Fund Expenditures By Category Other Costs, $1,800 , 0% Supplies $10,330 , 1% Capital Outlays $200 , <1% Purchased / Contracted Services $133,274 , 11% Personal Services & Employee Benefits $1,036,951 , 88% FY16 Total Activity FY17 Total Activity FY18 AmendedBudget FY19 ProposedBudget $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $ – $638,599 $169,689 $886,285 $1,123,903 $1,182,555 Year Over Year History of General Fund Expenditures 92 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance PERSONAL SERVICES & EMPLOYEE BENEFITS Salaries & Wages 463,528$ 638,005$ 721,195$ 759,185$ 37,990$ 5.3 Employee Benefits 125,896 189,867 253,372 277,766 24,394 9.6 TOTAL PERSONAL SERVICES & EMPLOYEE BENEFITS 589,424$ 827,872$ 974,567$ 1,036,951$ 62,384$ 6.4 PURCHASED/CONTRACTED SERVICES Professional Fees 26,428$ 25,918$ 106,800$ 101,800$ (5,000)$ (4.7) Vehicle Repair & Maintenance 314 1,707 2,000 2,000 - - Communications 2,557 4,975 6,180 5,100 (1,080) (17.5) Postage 716 179 300 300 - - Advertising 4,989 5,026 5,000 6,000 1,000 20.0 Printing 3,472 2,872 3,000 3,600 600 20.0 Travel 2,587 3,690 5,232 5,302 70 1.3 Dues & Fees 1,543 1,534 2,575 2,584 9 0.3 Education & Training 1,632 2,906 5,999 6,588 589 9.8 TOTAL PURCHASED/CONTRACTED SERVICES 44,239$ 48,809$ 137,086$ 133,274$ (3,812)$ (2.8) SUPPLIES General Supplies 1,899$ 3,490$ 4,450$ 4,830$ 380$ 8.5 Gasoline/Diesel 1,705 3,272 3,500 3,500 - - Food & Meals 261 454 800 800 - - Books & Periodicals - - 100 100 - - Uniforms - 1,258 1,100 1,100 - - TOTAL SUPPLIES 3,865$ 8,474$ 9,950$ 10,330$ 380$ 3.8 CAPITAL OUTLAYS Furniture & Fixtures -$ -$ 300$ -$ (300)$ (100.0) Machinery & Equipment 47 380 200 200 - - TOTAL CAPITAL OUTLAYS 47$ 380$ 500$ 200$ (300)$ (60.0) OTHER COSTS Payments To Others 1,023$ 750$ 1,800$ 1,800$ -$ - TOTAL OTHER COSTS 1,023$ 750$ 1,800$ 1,800$ -$ - TOTAL COMMUNITY DEVELOPMENT 638,599$ 886,285$ 1,123,903$ 1,182,555$ 58,652$ 5.2 *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. Community Development General Fund Expenditures 93 Economic Development Economic Development is charged with fostering responsible and sustainable growth by conducting business outreach, tracking and publishing growth statistics, and providing initiatives to promote development of commercially zoned areas according to Milton’s Comprehensive Plan. Strategic and responsible business growth allows the city to expand its financial resources by maximizing its key economic development corridors — Deerfield Parkway, the Crabapple District and Birmingham Crossroads. General Fund $220,859FY19 Expenditures by Fund: Year Over Year History of General Fund Expenditures FY16 Total Activity FY17 Total Activity FY18 AmendedBudget FY19 ProposedBudget $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $ – $74,653 $175,414 $273,911 $220,859 FY19 General Fund Expenditures By Category Supplies $1,800 , 1% Purchased / Contracted Services $87,515 , 45% Personal Services & Employee Benefits $106,544 , 54% 94 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance PERSONAL SERVICES & EMPLOYEE BENEFITS Salaries & Wages 36,616$ 70,000$ 73,255$ 75,453$ 2,198$ 3.0 Employee Benefits 2,606 29,958 31,346 31,091 (255) (0.8) TOTAL PERSONAL SERVICES & EMPLOYEE BENEFITS 39,222$ 99,958$ 104,601$ 106,544$ 1,943$ 1.9 PURCHASED/CONTRACTED SERVICES Professional Fees 20,200$ 58,475$ 126,425$ 59,575$ (66,850)$ (52.9) Communications 360 720 720 720 - - Postage 32 - - - - - Advertising 1,650 - - - - - Printing 38 130 255 2,750 2,495 978.4 Travel 3,200 6,690 12,595 13,700 1,105 8.8 Dues & Fees 7,169 5,134 7,420 7,420 - - Education & Training 1,904 1,295 5,395 3,350 (2,045) (37.9) TOTAL PURCHASED/CONTRACTED SERVICES 34,554$ 72,444$ 152,810$ 87,515$ (65,295)$ (42.7) SUPPLIES General Supplies -$ 1,120$ 100$ 100$ -$ - Food & Meals 877 1,892 1,700 1,700 - - TOTAL SUPPLIES 877$ 3,012$ 1,800$ 1,800$ -$ - CAPITAL OUTLAYS Machinery & Equipment -$ -$ -$ -$ -$ - TOTAL CAPITAL OUTLAYS -$ -$ -$ -$ -$ - OTHER COSTS Payments to Others -$ -$ 14,700$ 25,000$ 10,300$ 70.1 TOTAL OTHER COSTS -$ -$ 14,700$ 25,000$ 10,300$ 70.1 TOTAL ECONOMIC DEVELOPMENT 74,653$ 175,414$ 273,911$ 220,859$ (53,052)$ (19.4) *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. Economic Development General Fund Expenditures Notable Variances Explained • Professional fees in FY 2018 include $65,000 for an in-depth market study of the Deerfield corridor that will not carry over into FY 2019. Funding for this project was taken from the Payments to Others category as the original plan for the incubator project did not come to fruition. 95 Other Unstaffed Departments General Administration Accounts for costs that are not easily tied to any one department. Some examples are office supplies, ink and toner, potage, and storage fees. Legal Accounts for the costs associated with the City’s third-party legal team. Risk Management Accounts for the costs associated with providing general liability insurance for the City and its staff. General Government Buildings Accounts for the costs associated with building and maintaining City owned facilities including: City Hall, Bethwell Community Center, Broadwell Pavilion, and the Thomas S. Byrd, Sr. House. FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance PURCHASED/CONTRACTED SERVICES Professional Fees -$ 6,290$ -$ -$ -$ - Vehicle Repair & Maintenance - - - - - - Rental Land & Buildings 1,796 2,016 2,016 2,016 - - Postage 3,026 9,309 10,000 8,500 (1,500) (15.0) Printing 35 - 206 250 44 21.4 Dues & Fees 415 900 950 965 15 1.6 Maintenance Contracts 5,218 5,397 5,525 5,568 43 0.8 TOTAL PURCHASED/CONTRACTED SERVICES 10,490$ 23,911$ 18,697$ 17,299$ (1,398)$ (7.5) SUPPLIES General Supplies 29,820$ 56,245$ 49,477$ 48,600$ (877)$ (1.8) Gasoline/Diesel 30 - - - - - Food & Meals - - 200 - (200) (100.0) TOTAL SUPPLIES 29,850$ 56,245$ 49,677$ 48,600$ (1,077)$ (2.2) CAPITAL OUTLAYS Furniture & Fixtures 160$ -$ -$ -$ -$ - TOTAL CAPITAL OUTLAYS 160$ -$ -$ -$ -$ - TOTAL GENERAL ADMINISTRATION 40,500$ 80,156$ 68,374$ 65,899$ (2,475)$ (3.6) *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. General Administration General Fund Expenditures FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance PURCHASED/CONTRACTED SERVICES Professional Fees 307,816$ 261,278$ 329,000$ 295,000$ (34,000)$ (10.3) TOTAL PURCHASED/CONTRACTED SERVICES 307,816$ 261,278$ 329,000$ 295,000$ (34,000)$ (10.3) TOTAL LEGAL 307,816$ 261,278$ 329,000$ 295,000$ (34,000)$ (10.3) *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. • It is anticipated that legal fees will trend towards the average cost over the past three years. Legal General Fund Expenditures Notable Variances Explained 96 General Administration Accounts for costs that are not easily tied to any one department. Some examples are office supplies, ink and toner, potage, and storage fees. Legal Accounts for the costs associated with the City’s third-party legal team. Risk Management Accounts for the costs associated with providing general liability insurance for the City and its staff. General Government Buildings Accounts for the costs associated with building and maintaining City owned facilities including: City Hall, Bethwell Community Center, Broadwell Pavilion, and the Thomas S. Byrd, Sr. House. FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance PURCHASED/CONTRACTED SERVICES Insurance 243,715$ 242,644$ 258,600$ 272,707$ 14,107$ 5.5 TOTAL PURCHASED/CONTRACTED SERVICES 243,715$ 242,644$ 258,600$ 272,707$ 14,107$ 5.5 TOTAL RISK MANAGEMENT 243,715$ 242,644$ 258,600$ 272,707$ 14,107$ 5.5 *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. Risk Management General Fund Expenditures Notable Variances Explained • The City has budgeted for an overall FY 2019 increase of 5% for general insurance coverage as per reports from the current provider. FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance PURCHASED/CONTRACTED SERVICES Professional Fees -$ 1,288$ -$ -$ -$ - Cleaning Services - 18,371 30,528 37,832 7,304 23.9 Facility Repair & Maintenance - 1,625 26,466 38,653 12,187 46.0 Grounds Repair & Maintenance - - 50,604 59,980 9,376 18.5 Rental Land & Buildings 386,420 308,283 2,666 - (2,666) (100.0) Maintenance Contracts - 230 2,530 2,383 (147) (5.8) TOTAL PURCHASED/CONTRACTED SERVICES 386,420$ 329,797$ 112,794$ 138,848$ 26,054$ 23.1 SUPPLIES General Supplies -$ 41$ 11,732$ 11,850$ 118$ 1.0 Utilities - 39,278 73,444 72,230 (1,214) (1.7) TOTAL SUPPLIES -$ 39,319$ 85,176$ 84,080$ (1,096)$ (1.3) CAPITAL OUTLAYS Machinery & Equipment -$ 230$ -$ -$ -$ - TOTAL CAPITAL OUTLAYS -$ 230$ -$ -$ -$ - TOTAL GENERAL GOVERNMENT BUILDINGS 386,420$ 369,346$ 197,970$ 222,928$ 24,958$ 12.6 *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. General Government Buildings General Fund Expenditures Notable Variances Explained • City Hall opened in March of 2017, and costs related to the Deerfield lease were moved from General Government Buildings to Police and Municipal Court as they are now the sole occupants of the space. Additionally, FY 2019 is the first full fiscal year of budgeted maintenance and cleaning services in the new City Hall building resulted in the variances seen above. 97 Debt Services Currently, the debt services department in the General Fund houses the principal and interest payments due on the revenue bond issued to fund improvements at Bell Memorial Park. Other Costs/Financing Uses Accounts for contingencies and interfund transfers out within each fund. FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance PRINCIPAL Bond Principal -$ 592,000$ 608,000$ 626,000$ 18,000$ 3.0 TOTAL PRINCIPAL -$ 592,000$ 608,000$ 626,000$ 18,000$ 3.0 INTEREST Bond Interest -$ 260,512$ 244,136$ 226,436$ (17,700)$ (7.3) TOTAL INTEREST -$ 260,512$ 244,136$ 226,436$ (17,700)$ (7.3) TOTAL DEBT SERVICE -$ 852,512$ 852,136$ 852,436$ 300$ 0.0 *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. Debt Service General Fund Expenditures FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance OTHER COSTS Contingencies / Unallocated -$ -$ -$ 233,768$ 233,768$ - TOTAL OTHER COSTS -$ -$ -$ 233,768$ 233,768$ - OTHER FINANCING USES Interfund Transfers Out To Capital Projects Fund 18,882,220$2,499,174$1,194,174$5,332,380$4,138,206$346.5 To Capital Grant Fund 911,202 318 28,750 300,000 271,250 943.5 To Revenue Bond Fund 2,825,653 - - - - - To Special Events Fund - 10,550 17,450 - (17,450) (100.0) TOTAL OTHER FINANCING USES 22,619,075$ 2,510,042$ 1,240,374$ 5,632,380$ 4,392,006$ 354.1 TOTAL OTHER COSTS/FINANCING USES 22,619,075$2,510,042$ 1,240,374$ 5,866,148$ 4,625,774$ 372.9 *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. Other Costs/Financing Uses General Fund Expenditures Notable Variances Explained • The decision to change the fiscal year in which property taxes would be recognized required the City to utilize accumulated fund balance in FY 2017 to cover spending. As a result, the majority of the funds that would typically go towards the pay-as-you- go funding program in the Capital Projects Fund was put back towards fund balance in order to meet the City's required reserve for working capital policy. We are happy to note that this diligent plan recouped the required fund balance in one year, and FY 2019 marks the return to the pay-as-you-go program noted in the $4,138,206 variance seen in transfers out to the Capital Projects Fund as well as the $271,250 transfer out to the Capital Grant Fund. • Over the past few years the Special Events Fund has accumulated a fund balance that will be used to offset the budget requests made in FY 2019. The decision to utilize fund balance does not preclude the Mayor & Council from approving transfers of funds from the General Fund in this fiscal year, or future years, if needed. 98 Maintenance & Operating (M&O) Initiatives Summary Initiative FY 2019 Proposed CITY CLERK Electronic Voting System 4,000$ TOTAL CITY CLERK 4,000$ FINANCE Part-Time Revenue Specialist 24,381$ TOTAL FINANCE 24,381$ INFORMATION TECHNOLOGY IT Infrastructure Improvements 46,600$ TOTAL INFORMATION TECHNOLOGY 46,600$ COMMUNICATIONS Social Media Archiving Software 5,300$ Public Relations Specialist 69,760 TOTAL COMMUNICATIONS 75,060$ MUNICIPAL COURT Part-Time Court Specialist 24,381$ TOTAL MUNICIPAL COURT 24,381$ POLICE In-Car Camera Upgrade and Body-Worn Camera 57,600$ Part-Time Records Specialist 24,381 Public Safety Officers 55,704 Motorola Radio Replacements (TDMA Compliance)114,674 TOTAL POLICE 252,359$ FIRE TLAER Paratech Bipod 11,088$ IPMBA Instructor 2,135 Fire-Rescue Citizens Academy 2,750 Paperless Station Tracking System 6,650 TOTAL FIRE 22,623$ PUBLIC WORKS Radar Signs 16,000$ Emergency Operations Trailer 2,000 Wildflower Program 2,424 Motorola Radio Replacements (TDMA Compliance)25,000 TOTAL PUBLIC WORKS 45,424$ PARKS & RECREATION Part-Time P&R Specialist 24,381$ Birmingham United Methodist Church Field Lease 22,964 TOTAL PARKS & RECREATION 47,345$ COMMUNITY DEVELOPMENT Solid Waste Plan Update 30,000$ TOTAL COMMUNITY DEVELOPMENT 30,000$ MULTI-DEPARTMENTAL Reclassifications 30,122$ Market Study & Adjustments 14,371 Public Safety Compression & Education 40,000 TOTAL MULTI-DEPARTMENTAL 84,493$ OTHER POST EMPLOYMENT BENEFITS Retiree Health Insurance 9,860$ TOTAL OTHER POST EMPLOYMENT BENEFITS 9,860$ M&O INITIATIVES TOTAL 666,526$ 99 Strategy: Strategic Action Item: Salary Benefits Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract 4,000 General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 4,000 Salary/Benefits - Maintenance & Operating 4,000 Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs 2,400 2,400 2,400 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 2,400 2,400 2,400 - - 2,400 Notes: Impact on future operating budgets is dependent upon the annual or monthly subscription in effect at the time of renewal. - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Transparency Brief Description of New Program/Service or Improvement of Existing Service Level: The city clerk's office is researching software/hardware to automate meeting data capture (votes) and display (wall display suite-voteboard). This solution would automatically populate to the clerk software. As the meeting progresses, and action items occur, LCD screens hooked up to software display will automatically show the current agenda item, motion on the floor, and vote result. Since the integration of this solution/hardware is in the council chambers, consulting with and receiving recommendations from the IT department is necessary. A compatibility/financial analysis must be performed by IT to ensure integration with our current Municode/Laserfiche/Granicus systems. I am supplying budgetary data from one source as an example amount to include in the budget. $2,400 annual fee, $1,040 (includes onsite training for clerks and elected officials, Dell CPU Hardware/shipping). A podium light system which integrates with council wall clocks needs to be researched and recommendations made by IT so that software and hardware are compatible. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Improves accuracy of vote and transparency to public real-time. Provides the public with a clear indication of who is making public comments at the podium during council meetings, and a light system (green, yellow & red) to inform speakers about their time remaining. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The fiscal impact will be the yearly maintenance cost of the software chosen. 2,400 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM City Clerk Electronic Voting System_Light System for Public Comments Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: 100 Strategy: Strategic Action Item: Salary 23,500 Benefits 881 Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 24,381 Salary/Benefits 24,381 Maintenance & Operating - Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs 25,112 26,642 27,441 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 25,112 26,642 27,441 - - 25,866 Notes: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTRecognize future challenges or threats and plan for them today Brief Description of New Program/Service or Improvement of Existing Service Level: The Finance window has seen an increase in activity regarding property tax payments made at the window, an upswing in new and renewal occupational tax certificates as well as added services for Parks & Recreation which generate payment transactions. A part-time Revenue Specialist would be able to help take payments at the window as well as process online payments. Additionally, ongoing projects including scanning and filing as well as new projects such as reviewing the tax database for accuracy could be accomplished. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Current finance roles will be more evenly spread among the available staff. Additionally, periodic review and feedback will be given and an annual performance review will be conducted to ensure that the role is being fulfilled as intended. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This will have an impact on salary costs for this employee. 25,866 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Finance Part-Time Revenue Specialist Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: 101 Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract 9,600 General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - Hosted VOIP (contract) 37,000 - - - TOTAL 46,600 Salary/Benefits - Maintenance & Operating 46,600 Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs Decreases Operating Costs - Additional Revenues - - - Other - - - Total Operating Impact - - - - - - Notes: Summary of combined costs associated with infrastructure improvements as recommended after the IT Assessment Maintenance Contract: Supplemental Internet Bandwidth at city hall (annual recurring cost) Computer Software: Office365, Email (including archiving, Security, and eDiscovery), Acrobat, VPN, two-factor authentication, and antivirus licenses to replace licensing currently provided by VC3 (annual recurring costs) Computer Hardware: Servers, network switches, firewalls, desktops/laptops, monitors, and desk phones to upgrade existing infrastructure and replace systems currently provided by VC3 (3-5 year lifecycle) Hosted VOIP: Replace aging Shoretel system with a hosted VOIP Solution. This is the annual hosted cost only. Hardware costs are captured under Computer Hardware - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Align with evolving IT industry standards Brief Description of New Program/Service or Improvement of Existing Service Level: City staff have found that the current hosted desktop solution has limited value and suffers from widespread compatibility issues. The costs for this initiative are associated with the transition from an environment hosted by the current managed services provider to a premise-based infrastructure. Staff understands the importance of redundancy and Business Continuity planning. Data backups, security measures, Email archiving, and other critical service will continue to be hosted offsite as prescribed by best practices. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). 1. Individual employee productivity will be improved in a new client-server infrastructure instead of a hosted solution (there are numerous unresolved compatibility issues with the current hosted environment) 2. Infrastructure support will be simplified by having all systems on a common platform. 3. Projects will be implemented on the city's schedule 4. Costs related to data overages, project hours, delayed support, and loss of productivity will be minimized 5. The City will have control over its systems and data Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Software applications will remain consistent year over year, as many licenses are provided as a subscription. Hardware costs will be high in this first year, but drop significantly as the city begins a standard 3-5 year lifecycle for the replaced equipment If staffing levels change with this initiative costs will be offset by the reduction of similar costs in the current Managed Services solution. The City is advertising an RFP to identify the best managed services model. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology IT Infrastructure Improvements Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: 102 Strategy: Strategic Action Item: Salary Benefits Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract 5,300 General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 5,300 Salary/Benefits - Maintenance & Operating 5,300 Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs 5,300 5,300 5,300 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 5,300 5,300 5,300 - - 5,300 Notes: Impact on future operating budgets is dependent upon the annual or monthly subscription in effect at the time of renewal. - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Streamline Processes Brief Description of New Program/Service or Improvement of Existing Service Level: Government agencies are increasingly using social media platforms to engage with their employees and the public. Such activity may result in the creation of public records that must be captured and managed in compliance with Georgia’s open records laws, regulations, and policies. Therefore, it is critical that the Communications Department employs a social media archiving solution. Archive Social and other cloud-based subscription services provide the City with access to a historical archive of the City's social media accounts. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Performance will be measured by the City's ability to archive and quickly retrieve any requests for social media posts, comments and other information under the Georgia Open Records law. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Ability to archive is based on a monthly subscription rate that may or may not increase year-over-year, depending upon the rates. 5,300 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Communications Social Media Archiving Solution Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: 103 Strategy: Strategic Action Item: Salary 45,000 Benefits 24,760 Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 69,760 Salary/Benefits 69,760 Maintenance & Operating - Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs 71,853 76,229 78,515 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 71,853 76,229 78,515 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Communications Public Relations Specialist Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTRecognize future challenges or threats and plan for them today Brief Description of New Program/Service or Improvement of Existing Service Level: The Public Relations Specialist will draft media releases, prepare community newsletters, manage the City’s website and coordinate department updates with designated staff, assist the Communications Manager with developing a social content calendar, provide marketing support for parks and recreation programs, assist with photography and digital image editing, and perform other communications and marketing initiatives as needed. Position requires a BA in Communications or related field and 2 years of related experience preferably in a government setting. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Performance will be measured by internal and external feedback, quantity and quality of marketing and communications work product, and existing communications department metrics, including social media analytics and website statistics. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Annual salary, benefits 74,008 - - 74,008 Notes: 104 Strategy: Strategic Action Item: Salary 23,500 Benefits 881 Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 24,381 Salary/Benefits 24,381 Maintenance & Operating - Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs 25,112 26,642 27,441 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 25,112 26,642 27,441 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Municipal Court Part-Time Court Specialist Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Brief Description of New Program/Service or Improvement of Existing Service Level: The Municipal Court requests the a part-time Court Specialist. This will allow the court window to be staffed by dedicated court staff during all business hours. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The Municipal will not rely on Police administrative staff for court coverage during times of training, vacation and sick leave. This position will also allow the Deputy Court Clerk, if approved, the ability to work inside the court room while it is in session. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This will increase the salary line for the Municipal Court budget. Strategic, Efficient & Engaged Government Recognize future challenges or threats and plan for them today ACCOUNT DESCRIPTION BUDGET REQUEST Notes: 25,866 25,866 - - - 105 Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract 57,600 General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 57,600 Salary/Benefits - Maintenance & Operating 57,600 Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs 57,600 57,600 57,600 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 57,600 57,600 57,600 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police In-Car Camera Upgrade and Body-Worn Camera Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTRecognize future challenges or threats and plan for them today Brief Description of New Program/Service or Improvement of Existing Service Level: This initiative request is for the acquisition of 30 in-car video recording systems and 30 body worn camera (BWC) systems. This would replace the current L3 systems and add additional capabilities for collecting data outside the scope of the in-car systems. The L3 systems currently in use are between 5- 7 years old. They are out of warranty and are beginning to experience recording issues. In conjunction with the deployment of the BWC, the replacement of the in-car systems will provide a more complete and accurate picture of police/citizen encounters. Additionally, this change will reduce site storage needs, complaints against officers, complaints against the city and insure accurate collection of all official encounters. The cost of this initiative is $57,600 per year which includes installation, hardware, training, unlimited cloud storage, warranty and technical support for 30 in-car and body-worn systems. This is a 5 year agreement with a fixed annual cost. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Improved functionality, documentation of evidence and police/citizen encounters. Reduced officer complaints. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). 57,600 - - 57,600 Notes: 106 Strategy: Strategic Action Item: Salary 23,500 Benefits 881 Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 24,381 Salary/Benefits 24,381 Maintenance & Operating - Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs 25,112 26,642 27,441 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 25,112 26,642 27,441 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Part-Time Records Specialist Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTRecognize future challenges or threats and plan for them today Brief Description of New Program/Service or Improvement of Existing Service Level: This request is for a part-time Records Specialist position. Over the past several years the workload of the records section of the Police Department has continued to increase. Additionally, in the past year the processing of pouring permits has been added. The additional manpower would allow for a sufficient relief factor within the department as it would alleviate some of the workload on the employees currently handling these duties. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Improved relief factor and increased efficiency in the records section of the Police Department. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). 25,866 - - 25,866 Notes: 107 Strategy: Strategic Action Item: Salary 52,000 Benefits 2,704 Professional Fees Repairs & Maintenance - Communications Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor Maintenance Contract - General Supplies Utilities - Gasoline/Diesel - Food/Meals - Uniforms 1,000 Machinery Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware Other Equipment - - - - TOTAL 55,704 Salary/Benefits 54,704 Maintenance & Operating 1,000 Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs 55,704 55,704 55,704 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 55,704 55,704 55,704 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Public Safety Officers (PT) Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTRecognize future challenges or threats and plan for them today Brief Description of New Program/Service or Improvement of Existing Service Level: This request is for funding for a pilot program of two part-time Public Safety Officers (PSO). These allocations would be civilian positions, which would assist primarily with traffic direction at problem areas during morning and evening rush hour. The employees would be non-sworn positions and would only assist in traffic safety related issues. The position would carry no law enforcement authority. It is suggested that this initial testing period would run from October 1, 2018 at the beginning of the FY 2018-2019 to May 24, 2019 which would be the end of the school year which typically coincides with improved traffic conditions. These PSO’s would be assigned primarily to day watch and would work weekdays from 0700-0930 and 1600-1830. PSO’s would be assigned to designated intersections in order to expedite traffic flow or other major traffic events as needed. Each PSO’s would work approximately 25 hours per week. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Improved traffic flow and congestion relief at problem intersections throughout the city. The department would also analyze crash data to see if there is a reduction in crashes in the areas where the PSOs were assigned. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). As a pilot program, there would be no recurring cost, however, if the program were to be made permanent, then the yearly cost would include employee salaries, uniform maintenance at approximately 20% of the initial uniform outfitting, and the cost of the maintenance of the vehicle(s), if the PSO were to be assigned a vehicle . (For further discussion on vehicles, see accompanying analysis). It is proposed that these items (uniforms and vehicle maintenance) be absorbed into the normal operating budget in future cycles for those line items, should the program become permanent. 55,704 - - 55,704 Notes: The future operating budget figure is based on salary only. It is proposed that any future costs for equipment would be through appropriate adjusted line items in future budget cycles. 108 Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery 114,674 Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 114,674 Salary/Benefits - Maintenance & Operating 114,674 Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs 53,241 - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 53,241 - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Mobile Radio Upgrade Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTImprove Department's Technology Infrastructure Brief Description of New Program/Service or Improvement of Existing Service Level: This is a two year implementation plan to upgrade the departments mobile radios from FDMA to TDMA. The North Fulton Regional Radio System Authority is encouraging member agencies to complete this upgrade, as it will increase bot he capabilities and efficiency of the entire system. See attached. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Improved efficiencies , including increased bandwidth, clearer communications, and increased security. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). - - - - Notes: 109 Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment 11,088 - - - - TOTAL 11,088 Salary/Benefits - Maintenance & Operating 11,088 Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs 11,088 - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 11,088 - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire TLAER Paratech Bipod Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTEmbrace changes in the emergency services profession while meeting the needs of Milton's unique environment Brief Description of New Program/Service or Improvement of Existing Service Level: When the TLAER team was initially deployed there were not many companies producing bipods that could accommodate lifts for horses and our only resource was the instructor who was teaching us and she directed us to a private individual who had recently made a bipod for her. There was no certification for this equipment and it was designed and built by a metal fabricator at his home.Since then companies have started designing equipment that is better suited for lifting horses with equipment that is tested and rated for TLAER rescues. This equipment is lighter, stronger and could be used for lifting person's as well. Our previous system was not officially rated, heavy, required multiple persons to transport and deploy and could not be used for human rescue and due to its weight created special requirements to avoid a failure. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). As we expand and grow our involvment in the equestrian community our equipment to assist them in the most safe and timely manner should grow also. With the purchase of this equipment the responding team will be able to get equipment in place with fewer personel and have the equipment set up in a more timely manner. Safety of personel will increase as this equipment is certified for the specific use and if needed could be intergrated into a rescue of a person if needed. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This would incur a one time expense for the purchase of the listed equipment. 1-Bipod conversion kit. 2-Longshore Strut 610. 2 Longshore Extensions 635. 2-longshore extension 435. 4- double head picket - - - - Notes: The prices quoted are retail and we are awaiting a vendor price and can adjust this to the corrected number. 110 Strategy: Strategic Action Item: Salary - Benefits - Professional Fees Repairs & Maintenance - Communications - Advertising - Printing - Travel 925 Dues & Fees 85 Education & Training 800 Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals 325 Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 2,135 Salary/Benefits - Maintenance & Operating 2,135 Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs 2,135 75 75 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 2,135 75 75 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire IPMBA Instructor Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Park & Recreation Enrichment ACCOUNT DESCRIPTION BUDGET REQUESTDevelop a plan for efficient fire-rescue service delivery within current city parks Brief Description of New Program/Service or Improvement of Existing Service Level: With the increasing events and number of attendees at each event that the city has each year the need for a quick response from ems and police is important. The city has invested in training and equipping fire and police with quick response bike teams in order to meet the demand. With turnover and the need to add more personnel on these teams it would save the city time and money to send an individual to receive the (IPMBA) International Police Mountain Bike Association Instructor certification. With this certification the city can conduct and certify personnel as needed and will not have to rely on outside instructors and also save money by conducting their own and not having to pay every time someone is sent to obtain the certification. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). An increase in the number of fire and police bike response personnel. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). After certification the department will need to maintain the cyclist membership dues each year at a cost of $75.00 for the instructor. 75 - - 75 Notes: Hotel - $150 a night x 4 nights = $600.00 Meals - $65.00 x 5 = $325.00 Air Fare - $250 Round Trip 111 Strategy: Strategic Action Item: Salary Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies 2,500 Utilities - Gasoline/Diesel - Food/Meals - Uniforms 250 Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 2,750 Salary/Benefits - Maintenance & Operating 2,750 Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire City of Milton Fire-Rescue Citizens Academy Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Build Community Connections ACCOUNT DESCRIPTION BUDGET REQUESTEnhance our Fire Department Community Safety Education Program Brief Description of New Program/Service or Improvement of Existing Service Level: The Citizens Fire Academy provides residents with a look at how the Fire Department is organized and operates. The program will provide both classroom and hands-on activities, introducing citizens to every aspect of our emergency response, equipment, and community service role in the City of Milton. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The primary success measurement will be a deeper partnership with community members, engaging them directly in how we operate and how to keep the community safe. This program can also serve as an introduction to a formal Fire Corps volunteer program (an offshoot of CERT that trains community volunteers to provide fireground/major incident support such as rehab, air system management, and tactical logistics). Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Since this program involves hands-on activity, we anticipate possibly renting turnout gear for participants and it could involve the purchase and use of training supplies such as drywall, plywood, and the smoke generator. We will try to make use of on-duty and flex- time administrative personnel for this program, but some overtime to cover classes may also be necessary, depending on when the classes are scheduled. - - - - Notes: 112 Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - - - - - TOTAL 6,650 Salary/Benefits - Maintenance & Operating 6,650 Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs 6,783 7,056 7,197 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 6,783 7,056 7,197 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Paperless Station Tracking System Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTEmbrace changes in the emergency services profession while meeting the needs of Milton's unique environment Brief Description of New Program/Service or Improvement of Existing Service Level: Implement a paperless tracking system for inventory control of station supplies, vehicle inventory, EMS supplies, narcotics control, PPE inspections, and SCBA inspections. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Having a software program to track supplies and equipment will reduce waste, and improve accountability. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). There is an annual cost for the program based on the number of apparatus and stations. Future impacts are based on a 2% increase per year. 6,918 - - 6,918 Notes: Annual License Agreement for 6 apparatus including 1 heavy rescue, 3 engines, 1 ladder, 1 rescue 6 $165.00 $990.00 One-time all inclusive setup cost for Vehicle Checks - Apparatus 6 $135.00 $810.00 Annual License Agreement for 2 support units including 1 reserve engine, 1 reserve quint 2 $55.00 $110.00 One-time all inclusive setup cost for Vehicle Checks - Support Units 2 $45.00 $90.00 Vehicle Module – Annual & Setup Total $2,000.00Annual License Agreement for 30 air packs + 60 cylinders 90 $5.00 $450.00 One-time all inclusive setup cost for SCBA Tracking 90 $5.00 $450.00 SCBA – Annual & Setup Total $900.00 PPE Tracking Module Track the full history of PPE from manufacture to retirement. Log inspections, cleaning, repairs, and more. Unassigned & multiple crew sets at no extra charge. Description Qty Each Total Annual License Agreement for 61 crew members 61 $12.00 $732.00 One-time all inclusive setup cost for PPE Tracking 61 $12.00 $732.00 Tracking Module – Annual & Setup Total $1,464.00 Station Checks Module Document station chores, supplies, specialty equipment, EMS inventories, building maintenance, and more. Description Qty Each Total Annual License Agreement for 4 stations 113 Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment 16,000 - - - - TOTAL 16,000 Salary/Benefits - Maintenance & Operating 16,000 Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - - - - Notes: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTRecognize future challenges or threats and plan for them today Brief Description of New Program/Service or Improvement of Existing Service Level: Upgrading radar signs to current models. The current models are lighter and easier to manage than the older models we are deploying. The older models require a special post and two man crew to install. Latest models can be installed by one person and can be mounted on a standard post. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Response times will be reduced by having equipment stocked and ready for deployment. The equipment may be used by Police, Fire or Public Works Departments. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Equipment replacement and upgrades will be the only future costs associated with this request. - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Radar Signs Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: 114 Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment 2,000 - - - - TOTAL 2,000 Salary/Benefits - Maintenance & Operating 2,000 Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - - - - Notes: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Streamline Processes Brief Description of New Program/Service or Improvement of Existing Service Level: Provide a trailer stocked with barricades and appropriate signage to be used by various departments in the event of an emergency. The equipment would be used to set up small scale road closures and detours. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Response times will be reduced by having equipment stocked and ready for deployment. The equipment may be used by Police, Fire or Public Works Departments. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Equipment replacement and upgrades will be the only future costs associated with this request. - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Emergency Operations Trailer Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: 115 Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor 1,024 Maintenance Contract - General Supplies 1,400 Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 2,424 Salary/Benefits - Maintenance & Operating 2,424 Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs 2,500 2,601 2,653 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 2,500 2,601 2,653 - - 2,550 Notes: Coverage rate will be one pound per 2,000 sf. For 2 acres apply 44 lbs of seed. Because of the soil conditions it is recommended to overseed so add an additional 25%. Total of 55 lbs of seed - Preserve What Makes Milton Unique ACCOUNT DESCRIPTION BUDGET REQUEST Safeguard Open Spaces Brief Description of New Program/Service or Improvement of Existing Service Level: This would be a pilot project to establish wildflowers on the city property located at the southeast corner of Birmingham Highway and Providence Road. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This would reduce the number of times this site would need to be mowed and still maintain an aesthetically pleasing property Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This would be a new annual program. 2,550 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Wildflower Program Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: 116 Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment 25,000 - - - - TOTAL 25,000 Salary/Benefits - Maintenance & Operating 25,000 Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - - - - Notes: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTImprove Department's Technology Infrastructure Brief Description of New Program/Service or Improvement of Existing Service Level: Public Works currently operates on the old style radios. With the new North Fulton operating system these older style radios will become obsolete and they currently provide some operation issues within the system when they are put in service. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The existing North Fulton radio system will no longer be affected by the use of the older style radios. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). N/A - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Radios Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: 117 Strategy: Strategic Action Item: Salary 23,500 Benefits 881 Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 24,381 Salary/Benefits 24,381 Maintenance & Operating - Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs 25,113 26,642 27,441 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 25,113 26,642 27,441 - - 25,866 Notes: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTRecognize future challenges or threats and plan for them today Brief Description of New Program/Service or Improvement of Existing Service Level: The number of acres of both passive and active parks and IGA fields, facility rentals and the number of programs offered to Milton Residents has grown to the point that we can not sustain the quality and control without additional staff. A part time Specialist will be responsible for the rental process of all rentable facilities, including but not limited to: all public inquiries, alcohol permits, security deposit refunds, post rental inspections of facilities and coordinating field rentals with the Director and Program Manager. specialist will also be a liaison with the Finance Department and will handle Daily closeouts, payment posting, Camp Joyful Soles registration and payments, the invoicing of our program partners and the invoicing of leased space with FCBoE. The specialist will also provide Supervision of fields during active periods and assist with Camp Joyful Soles planning, Golden Games planning and the quality control of the program provider surveys. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Annual Salary, Benefits 25,866 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Parks & Recreation Part-Time Parks and Recreation Specialist Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: 118 Strategy: Strategic Action Item: Salary Benefits Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor 15,000 Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - Land Rental 7,964 Impact Fees 14,036 - - TOTAL 37,000 Salary/Benefits - Maintenance & Operating 37,000 Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs 25,000 25,000 25,000 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 25,000 25,000 25,000 - - 25,000 Notes: - Park & Recreation Enrichment ACCOUNT DESCRIPTION BUDGET REQUESTMaintain and Establish New Program Partners Brief Description of New Program/Service or Improvement of Existing Service Level: As a result of decisions that have been made in the last year with regard to Hopewell Baseball, they are now allowed to operate more than one advanced level team per age group. This was done in an effort to retain players in the City Program and further enhance the strength of the program. The Birmingham United Methodist Church has offered to lease it's ballfield to the City which would allow us to expand the baseball program which is the number 1 largest program in the City. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). We would guage the success of this by the utilization of the field Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Annual Payment 25,000 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Parks & Recreation Lease of Baseball Field at Birmingham United Methodist Church Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: 119 Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 30,000 Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 30,000 Salary/Benefits - Maintenance & Operating 30,000 Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - - - - Notes: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Streamline Processes Brief Description of New Program/Service or Improvement of Existing Service Level: This is an update to the solid waste plan that expired in 2019 What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Maintain qualified local government status Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). N/A - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Solid Waste Plan Update Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: 120 Strategy: Strategic Action Item: Salary 30,122 Benefits included Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 30,122 Salary/Benefits 30,122 Maintenance & Operating - Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs 31,026 32,915 33,903 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 31,026 32,915 33,903 - - 31,956 Notes: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTRecognize future challenges or threats and plan for them today Brief Description of New Program/Service or Improvement of Existing Service Level: Over the course of time, positions evolve, responsibilities are added or changed and it is necessary to change the job description and grade for that job. This year, several positions in our system were reviewed and analyzed and determined that 5 positions needed to be reclassified in our system. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). HR utilized an evaluation system that quantitatively scores each position based on responsibilities, ultimately those responsibilities will be used in a system that links pay to performance. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This will have an impact on salary/benefit costs for these employees: • City Clerk Administrative Assistant to Deputy City Clerk Grade 30 = $2,612 • Court Administrative Assistant to Deputy Court Clerk Grade 30 = $3,175 • Revenue Specialist to Revenue Coordinator Grade 28 = $2,495 • Logistics Officer - Fire return to rank of Captain = $4,073 • Communications Manager to Communications Director Grade 40 = $15,352 • Citizen Responder to Customer Service Coordinator Grade 26, costs $2,415 31,956 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Various Departments Position Reclassifications of Several Positions in our Pay System Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area 121 Strategy: Strategic Action Item: Salary 14,371 Benefits included Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 14,371 Salary/Benefits 14,371 Maintenance & Operating - Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs 14,802 15,704 16,175 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 14,802 15,704 16,175 - - 15,246 Notes: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUESTRecognize future challenges or threats and plan for them today Brief Description of New Program/Service or Improvement of Existing Service Level: The City surveys positions annually in either public safety or general administration. This year the survey focused on Admin positions. We found that three positions were not in line with market: City Engineer, City Architect, and Finance Director. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Success is measured through the retention of employees. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This will have an impact on salary/benefit costs for these employee. • City Engineer (Position is also reclassified to grade 36) = $2,013 • Finance Director = $7,048 • City Architect = $5,310 15,246 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Various Departments Salary Market Adjustments Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area 122 Strategy: Strategic Action Item: Salary 40,000 Benefits Included Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 40,000 Salary/Benefits 40,000 Maintenance & Operating - Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs 41,200 43,709 45,020 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 41,200 43,709 45,020 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police and Fire Pay adjustments to address inequities in system for time-in-grade and education Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Correcting pay inequities Brief Description of New Program/Service or Improvement of Existing Service Level: Over the past several years, pay in certain areas of public safety has become unbalanced due to initiatives to "fix" the pay system. In 2017 a major overhaul took place to address many issues and simplify the pay system. During the transition, the pay of several supervisors became out of step because of our need to bring pay to competitive market rates. The initiative serves as a place holder for funds needed to address this issue in both departments. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Number of new community connections, number of volunteers, number of new community initiatives Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Annual salary, benefits 42,436 - - 42,436 Notes: 123 Strategy: Strategic Action Item: Salary - Benefits 3,860 Professional Fees 6,000 Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 9,860 Salary/Benefits 3,860 Maintenance & Operating 6,000 Impact on Future Operating Budgets FY 2020 FY 2021 FY 2022 FY 2023 Increases Operating Costs 12,300 28,500 38,760 Decreases Operating Costs --- Additional Revenues --- Other --- Total Operating Impact 12,300 28,500 38,760 - - 17,500 Notes: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGET REQUEST Attract and Retain Quality Employees Brief Description of New Program/Service or Improvement of Existing Service Level: To attract and retain quality, talented employees, we must evaluate the benefits package from time to time to ensure our offerings are competitive in the market. As we surveyed the surrounding cities and counties, we confirmed Milton remains comparable or competitive in areas such as pay, health insurance, and pension; however, where we fell behind the market was health insurance coverage for retirees. Out of the 22 cities and counties that responded to the survey, 12 were currently offering this benefit with 1 or 2 more considering it. The plan designs varied across the board, but we found some common themes we could incorporate into a plan for Milton. The commonalities include offering some sort of cost sharing for the premiums, providing coverage until Medicare eligible, and minimum age and years of service. In formulating a plan design for Milton, the focus will be on offering a benefit that is attractive to the employee and sustainable for the City. The proposed plan will be presented for council approval in the near future. The requested budget is for the first year cost and includes a required actuarial valuation. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Applicant pools for open positions, employee retention, and employee satisfaction surveys would be the measurement tools used to gauge the success of implementing this benefit. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Future budget impacts will include annual actuarial valuations and insurance premium costs (shared with retirees) 17,500 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Human Resources Retiree Health Insurance Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: 124 Special Revenue Funds 125 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance REVENUES Charges for Services 170$ -$ 440$ -$ (440)$ (100.0) Investment Income 11 13 - - - - Contributions & Donations 11,560 9,871 15,200 17,000 1,800 11.8 Miscellaneous Revenue 375 30 - - - - subtotal 12,116$ 9,914$ 15,640$ 17,000$ 1,360$ 8.7 Other Financing Sources Interfund Transfers In 47,000 65,839 96,450 75,000 (21,450) (22.2) subtotal 47,000$ 65,839$ 96,450$ 75,000$ (21,450)$ (22.2) TOTAL REVENUES 59,116$ 75,753$ 112,090$ 92,000$ (20,090)$ (17.9) EXPENDITURES (by Department) Community Outreach & Engagement 68,866$ 68,006$ 106,728$ 104,348$ (2,380)$ (2.2) TOTAL EXPENDITURES 68,866$ 68,006$ 106,728$ 104,348$ (2,380)$ (2.2) Total Revenues Over/(Under) Expenditures (9,750)$ 7,746$ 5,362$ (12,348)$ Beginning Fund Balance 30,712 20,961 28,708 34,070 ENDING FUND BALANCE 20,961$ 28,708$ 34,070$ 21,722$ *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. Special Events Fund Budget Summary 126 Special Events Advertising $10,900, 10%Food & Meals $11,950, 11% General Supplies $10,600, 10% Machinery & Equipment $500, 1% Printing $10,108, 10% Professional Fees $20,515, 20% Rental Equipment & Vehicles $39,775, 38% Carvin' In Crabapple, $4,400 4% Christmas In Crabapple, $17,315 17% Crabapple Fest, $24,358 23% Earth Day, $4,550 4% Mayor's Run, $2,050 2% Memorial Day, $8,700 8% Other Events, $3,050 3% Pancake Breakfast With Santa, $4,575 5% Rock For Rescues, $6,550 6% Spring Events, $2,850 3% Summer Series, $17,550 17% Veteran's Day, $3,900 4% Volunteer Appreciation, $4,500 4% EXPENDITURES BY CATEGORY EXPENDITURES BY EVENT 127 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance CRABAPPLE FEST Professional Fees 10,773$6,725$2,095$2,095$-$- Rental Equipment & Vehicles 268 1,006 14,650 14,650 -- Advertising 2,384 1,350 3,000 3,000 -- Printing 3,823 1,698 3,013 2,863 (150)(5.0) General Supplies 437 -750 750 -- Food & Meals 1,103 -1,000 1,000 -- TOTAL CRABAPPLE FEST 18,788$ 10,779$ 24,508$ 24,358$ (150)$ (0.6) CARVIN' IN CRABAPPLE Professional Fees -$-$1,500$1,500$-$- Advertising --400 450 50 12.5 Printing --600 500 (100)(16.7) General Supplies --1,200 700 (500)(41.7) Food & Meals --800 1,000 200 25.0 Machinery & Equipment --500 250 (250)(50.0) TOTAL CARVIN' IN CRABAPPLE -$ -$ 5,000$ 4,400$ (600)$ (12.0) LITERARY FESTIVAL** Professional Fees 450$2,460$1,250$-$(1,250)$(100.0) Rental Equipment & Vehicles 1,092 357 500 -(500)(100.0) Advertising 189 409 800 -(800)(100.0) Printing 330 2,723 2,675 -(2,675)(100.0) General Supplies 181 568 300 -(300)(100.0) Food & Meals 1,630 708 1,800 -(1,800)(100.0) TOTAL LITERARY FESTIVAL 3,871$ 7,225$ 7,325$ -$ (7,325)$ (100.0) VETERAN'S DAY Professional Fees -$-$160$300$140$87.5 Rental Equipment & Vehicles --500 250 (250)(50.0) Advertising 1,050 700 700 700 -- Printing ---300 300 - General Supplies 10 -650 350 (300)(46.2) Food & Meals -169 1,840 2,000 160 8.7 TOTAL VETERAN'S DAY 1,060$ 869$ 3,850$ 3,900$ 50$ 1.3 TREE LIGHTING*** Professional Fees 200$500$-$-$-$- Rental Equipment & Vehicles 5,415 2,000 6,350 -(6,350)(100.0) Advertising -830 350 -(350)(100.0) Printing 695 ----- General Supplies 591 67 500 -(500)(100.0) Food & Meals -64 ---- Machinery & Equipment --2,062 -(2,062)(100.0) TOTAL TREE LIGHTING 6,901$ 3,460$ 9,262$ -$ (9,262)$ (100.0) CHRISTMAS IN CRABAPPLE Professional Fees 735$1,340$1,870$1,870$-$- Rental Equipment & Vehicles 772 510 492 11,875 11,383 2,313.6 Advertising -50 362 800 438 121.0 Printing --480 770 290 60.4 General Supplies 311 16 250 500 250 100.0 Food & Meals --53 1,500 1,447 2,730.2 TOTAL CHRISTMAS IN CRABAPPLE 1,819$ 1,915$ 3,507$ 17,315$ 13,808$ 393.7 PANCAKE BREAKFAST WITH SANTA Professional Fees 350$280$400$400$-$- Rental Equipment & Vehicles 733 885 1,000 1,000 -- Advertising --350 450 100 28.6 Printing --576 725 149 25.9 Special Events Fund Expenditures By Event 128 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance Special Events Fund Expenditures By Event General Supplies 443 280 700 1,000 300 42.9 Food & Meals 1,081 900 27 1,000 973 3,603.7 Machinery & Equipment 370 -247 -(247)(100.0) TOTAL PANCAKE BREAKFAST WITH SANTA 2,978$ 2,345$ 3,300$ 4,575$ 1,275$ 38.6 MAYOR'S RUN Professional Fees 367$-$-$-$-$- Rental Equipment & Vehicles -367 400 400 -- Advertising 1,276 385 372 450 78 21.0 Printing 224 248 578 1,000 422 73.0 General Supplies -152 200 200 -- TOTAL MAYOR'S RUN 1,867$ 1,151$ 1,550$ 2,050$ 500$ 32.3 EARTH DAY Professional Fees 5,964$1,425$1,741$1,700$(41)$(2.4) Rental Equipment & Vehicles 1,296 136 541 500 (41)(7.6) Advertising 350 350 450 450 -- Printing 193 533 240 600 360 150.0 Contract Labor -720 ---- General Supplies 234 330 960 1,050 90 9.4 Food & Meals 230 131 250 250 -- TOTAL EARTH DAY 8,267$ 3,625$ 4,182$ 4,550$ 368$ 8.8 SPRING EVENTS Professional Fees -$840$800$800$-$- Rental Equipment & Vehicles -991 451 400 (51)(11.3) Advertising -350 -350 350 - Printing -94 60 500 440 733.3 General Supplies -41 1,300 500 (800)(61.5) Food & Meals ---300 300 - TOTAL SPRING EVENTS -$ 2,316$ 2,611$ 2,850$ 239$ 9.2 ROCK FOR RESCUES (FORMERLY HOMETOWN JUBILEE) Professional Fees 2,608$500$1,700$1,000$(700)$(41.2) Rental Equipment & Vehicles -840 1,487 1,500 13 0.9 Advertising 1,801 385 1,200 1,550 350 29.2 Printing 126 480 600 600 -- Contract Labor -3,690 ---- General Supplies 969 -1,800 1,300 (500)(27.8) Food & Meals 86 35 502 600 98 19.5 TOTAL ROCK FOR RESCUES 5,591$ 5,930$ 7,289$ 6,550$ (739)$ (10.1) MEMORIAL DAY Professional Fees 1,450$3,301$2,379$1,550$(829)$(34.8) Rental Equipment & Vehicles 3,401 1,305 3,071 2,900 (171)(5.6) Advertising 1,450 700 950 1,550 600 63.2 Printing 1,023 1,489 1,750 1,000 (750)(42.9) General Supplies 180 28 250 500 250 100.0 Food & Meals 366 300 1,000 1,200 200 20.0 TOTAL MEMORIAL DAY 7,871$ 7,123$ 9,400$ 8,700$ (700)$ (7.4) SUMMER SERIES Professional Fees 3,368$8,550$8,101$8,700$599$7.4 Rental Equipment & Vehicles 536 4,314 5,650 5,100 (550)(9.7) Advertising 1,050 735 2,087 800 (1,287)(61.7) Printing 576 480 585 500 (85)(14.5) Contract Labor -1,170 720 -(720)(100.0) General Supplies -681 280 1,500 1,220 435.7 Food & Meals -322 438 700 262 59.8 Machinery & Equipment --897 250 (647)(72.1) 129 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance Special Events Fund Expenditures By Event TOTAL SUMMER SERIES 5,530$ 16,251$ 18,758$ 17,550$ (1,208)$ (6.4) VOLUNTEER APPRECIATION Rental Equipment & Vehicles -$-$400$400$-$- Advertising --260 350 90 34.6 Printing --250 250 -- General Supplies --176 1,500 1,324 752.3 Food & Meals --1,600 2,000 400 25.0 TOTAL VOLUNTEER APPRECIATION -$ -$ 2,686$ 4,500$ 1,814$ 67.5 OTHER EVENTS Professional Fees 2,930$1,246$377$600$223$59.2 Rental Equipment & Vehicles --224 800 576 257.1 Advertising -350 ---- Printing 96 1,321 -500 500 - Maintenance Contracts --576 -(576)(100.0) General Supplies 1,213 1,682 1,923 750 (1,173)(61.0) Food & Meals 86 417 400 400 -- TOTAL OTHER EVENTS 4,324$ 5,016$ 3,500$ 3,050$ (450)$ (12.9) TOTAL EXPENDITURES 68,866$ 68,006$ 106,728$ 104,348$ (2,380)$ (2.2) *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. **The Literary Festival has been handed over to the authors and will no longer be a City run event. ***Expenditures associated with the tree lighting have been combined with the Christmas in Crabapple Event. 130 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance REVENUES Fines & Forfeitures - Federal 52,174$ 20,761$ 11,088$ -$ (11,088)$ (100.0) Fines & Forfeitures - State - 1,413 - - - - Investment Income - Federal 59 29 27 - Investment Income - State 22 22 16 - subtotal 52,255$ 22,225$ 11,131$ -$ (11,131)$ (100.0) Other Financing Sources Interfund Transfers In - - 1,700 - (1,700) (100.0) subtotal -$ -$ 1,700$ -$ (1,700)$ (100.0) TOTAL REVENUES 52,255$ 22,225$ 12,831$ -$ (12,831)$ (100.0) EXPENDITURES (by Department) Police - Federal 139,531$ 758$ 9,714$ 83,815$ 74,101$ 762.8 Poilce - State 706 - 55,283 - (55,283) (100.0) TOTAL EXPENDITURES 140,237$ 758$ 64,997$ 83,815$ 18,818$ 29.0 Total Revenues Over/(Under) Expenditures (87,982)$ 21,466$ (52,166)$ (83,815)$ Beginning Fund Balance 202,497 114,515 135,981 83,815 ENDING FUND BALANCE 114,515$ 135,981$ 83,815$ (0)$ *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. Confiscated Assets Fund Budget Summary 131 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance REVENUES Charges for Services 935,499$ 923,104$ 930,000$ 950,000$ 20,000$ 2.2 Investment Income 107 - - - - - TOTAL REVENUES 935,605$ 923,104$ 930,000$ 950,000$ 20,000$ 2.2 EXPENDITURES (by Department) Police 998,321$ 923,107$ 930,000$ 950,000$ 20,000$ 2.2 TOTAL EXPENDITURES 998,321$ 923,107$ 930,000$ 950,000$ 20,000$ 2.2 Total Revenues Over/(Under) Expenditures (62,716)$ (3)$ -$ -$ Beginning Fund Balance 62,719 3 - - ENDING FUND BALANCE 3$ -$ -$ -$ *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. E911 Fund Budget Summary 132 FY 2016 Total Activity FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget $ Variance % Variance REVENUES Taxes 66,218$ 75,289$ 79,000$ 75,000$ (4,000)$ (5.1) TOTAL REVENUES 66,218$ 75,289$ 79,000$ 75,000$ (4,000)$ (5.1) EXPENDITURES Interfund Transfers Out General Fund 19,218$ 20,000$ -$ -$ -$ - Special Events Fund 47,000 55,289 79,000 75,000 (4,000)$ (5.1) TOTAL EXPENDITURES 66,218$ 75,289$ 79,000$ 75,000$ (4,000)$ (5.1) Total Revenues Over/(Under) Expenditures -$ -$ -$ -$ Beginning Fund Balance - - - - ENDING FUND BALANCE -$ -$ -$ -$ *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. Hotel/Motel Tax Fund Budget Summary 133 Capital Projects Funds 134 PROJECT FY 2017 Total Activity FY 2018 Amended Budget* FY 2019 Proposed Budget FY 2020 FY 2021 FY 2022 Program Total REVENUES Taxes 3,025,821$6,185,000$6,000,000$6,300,000$6,300,000$3,680,124$31,490,945$ Investment Income 169 -10,800 36,000 36,000 5,000 87,969 Charges for Services Impact Fees ---120,000 120,000 120,000 360,000 TOTAL REVENUES 3,025,990$6,185,000$6,010,800$6,456,000$6,456,000$3,805,124$31,938,914$ EXPENDITURES (by Department/Project) Public Works TSPLOST Program Management 25,929$224,071$125,000$125,000$125,000$125,000$750,000$ Windward Parkway MIL-038 -500,000 ----500,000 SR140 @ Green MIL-009 -1,010,000 ----1,010,000 NE Crabapple Connector MIL-005/MIL-030 24,975 2,308,325 2,726,000 ---5,059,300 Hopewell @ Bethany MIL-001 14,625 657,075 2,408,300 ---3,080,000 Freemanville @ Birmingham MIL-004 -50,000 50,000 100,000 200,000 1,590,000 1,990,000 Hopewell @ Thompson MIL-006 -400,000 1,000,000 2,400,000 --3,800,000 Pedestrian 1 MIL-034 -100,000 -1,400,000 1,801,490 -3,301,490 Hopewell @ Hamby MIL-008 -200,000 500,000 2,720,000 --3,420,000 Birmingham Middle Bridge MIL-012 -160,000 1,450,000 -1,610,000 Morris Road Widening MIL-031 400 649,600 --1,640,000 3,150,000 5,440,000 Bethany @ Providence MIL-002 -200,000 --100,000 1,520,000 1,820,000 TOTAL EXPENDITURES 65,929$6,299,071$6,809,300$6,905,000$5,316,490$6,385,000$31,780,790$ Total Revenues Over/(Under) Expenditures 2,960,061$(114,071)$(798,500)$(449,000)$1,139,510$(2,579,876)$ Beginning Fund Balance -2,960,061 2,845,990 2,047,490 1,598,490 2,738,000 ENDING FUND BALANCE 2,960,061$2,845,990$2,047,490$1,598,490$2,738,000$158,124$ Note: The current TSPLOST program was approved by voters in November 2016 and revenue collections began in April 2017. Transportation Local Option Sales Tax (TSPLOST) Fund Program Summary *The FY 2018 Amended Budget reflects amendments pending approval of Mayor and Council. 135 TSPLOST PROGRAM Estimated Project Cost:750,000 Estimated Completion: DEPARTMENT:Account #:335-4101-541000000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 130,342 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 750,000 Total Project Cost:750,000 Rollover at FYE 18 119,658 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 TSPLOST Financing 250,000 125,000 125,000 125,000 125,000 ---750,000 Debt Financing --------- Grant Funding --------- Operating Budget --------- Funding Source Total:250,000 125,000 125,000 125,000 125,000 - - - 750,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:TSPLOST Program Management Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: With the passage of the November 2016 TSPLOST Referendum as well as a need for support of the existing capital improvement program and land development, the Department of Public Works requested proposals for City Program Management Services. In accordance with our standard procurement practices a Request for Qualifications (RFQ) was issued to identify the most qualified team to provide the required services and BM&K was awarded the City Program Management contract. The services to be provided could include overall program management, design project management, right of way management and acquisition, construction project management, construction inspection, and materials and testing services. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Program Management, Right of Way and Construction Inspection by BM&K IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: 136 TSPLOST PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:335-4101-541400001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 - Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 500,000 Total Project Cost:500,000 Rollover at FYE 18 500,000 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 TSPLOST Financing 500,000 -------500,000 Debt Financing --------- Grant Funding --------- Operating Budget --------- Funding Source Total:500,000 - - - - - - - 500,000 - - - - - - Personnel Maintenance Other Revenues Total: 500,000 Public Works Provide Quality Services Non-Recurring Windward Parkway Improvements Provide Responsible and Responsive Government PROJECT NAME:Windward Parkway MIL-038 PROJECT DESCRIPTION and/or JUSTIFICATION: Financial support of Alpharetta project ALP-005 Windward Parkway improvements including the addition of one travel lane in each direction from State Route 9 to Westside Parkway to improve traffic flow and safety. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures 137 TSPLOST PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:335-4101-541400002 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 150,000 Construction 860,000 Expended Through FY 18 - Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other Total Project Cost:1,010,000 Rollover at FYE 18 1,010,000 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 TSPLOST Budget 1,010,000 -------1,010,000 Debt Financing --------- Grant Funding --------- Operating Budget --------- Funding Source Total:1,010,000 - - - - - - - 1,010,000 - - - - - - Personnel Maintenance Other Revenues Total: $1,010,000 N/A Public Works Provide Quality Services Non-Recurring Insert picture Proposed Signal Improvements Provide Responsible and Responsive Government PROJECT NAME:SR140 @ Green MIL-009 PROJECT DESCRIPTION and/or JUSTIFICATION: This project will consider a new traffic signal for SR 140/Arnold Mill Road at Green Road is in response to identification of the project in the 2016 City of Milton Comprehensive Transportation Plan, the 2016 Fulton County TSPLOST initiative project list, and the 2018 North Fulton Comprehensive Transportation Plan. Other improvement alternatives may be considered in coordination with GDOT. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures 138 TSPLOST PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:335-4101-541400003 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 188,300 Construction 4,600,000 Expended Through FY 18 160,426 Land Acquisition 200,000 Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:4,988,300 Rollover at FYE 18 2,101,874 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 TSPLOST Financing 2,262,300 2,726,000 -----4,988,300 Debt Financing --------- Grant Funding --------- Operating Budget --------- Funding Source Total:2,262,300 2,726,000 - - - - - - 4,988,300 - - - - - - Insert picture Crabapple NE Connector and Roundabout at Mayfield Rd and Charlotte Dr IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Provides for the design and construction of the Crabapple northeast connector road from Charlotte Rd to SR 372 and intersection improvements at Charlotte Road and Mayfield Road as identified in the Crabapple Master Plan. $2,211,700 = right of way donations FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:NE Crabapple Connector MIL005/MIL030 $4,988,300 2019 Public Works 139 TSPLOST PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 180,000 Construction 2,400,000 Expended Through FY 18 29,705 Land Acquisition 500,000 Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other Total Project Cost:3,080,000 Rollover at FYE 18 641,995 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 TSPLOST Financing 671,700 2,408,300 -----3,080,000 Debt Financing --------- Grant Funding --------- Operating Budget --------- Funding Source Total:671,700 2,408,300 - - - - - - 3,080,000 - - - - - - Insert picture Project Location IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Operational improvements that will address the intersections of Hopewell Road with Bethany Bend, Bethany Oaks Pointe, and Bethany Way and may include turn lanes, traffic signal(s) or roundabout(s). FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Hopewell @ Bethany MIL-001 $3,080,000 Public Works 140 TSPLOST PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:335-4101-541400005 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 150,000 Construction 1,385,000 Expended Through FY 18 - Land Acquisition 100,000 Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 355,000 Total Project Cost:1,990,000 Rollover at FYE 18 50,000 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 TSPLOST Financing 50,000 50,000 100,000 200,000 1,590,000 ---1,990,000 Debt Financing --------- Grant Funding --------- Operating Budget --------- Funding Source Total:50,000 50,000 100,000 200,000 1,590,000 - - - 1,990,000 - - - - - - Roundabout Concept Alternative IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Operational improvements that will address the all way stop controlled intersection and may include turn lanes, traffic signal or roundabout. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Freemanville @ B'Ham MIL-004 $1,990,000 Public Works 141 TSPLOST PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:335-4101-541400006 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 200,000 Construction 2,435,000 Expended Through FY 18 45,738 Land Acquisition 500,000 Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 665,000 Total Project Cost:3,800,000 Rollover at FYE 18 354,263 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 TSPLOST Financing 400,000 1,000,000 2,400,000 -----3,800,000 Debt Financing --------- GDOT HPP Funds --------- Operating Budget --------- Funding Source Total:400,000 1,000,000 2,400,000 - - - - - 3,800,000 - - - - - - Insert picture Roundabout Concept Alternative IMPACT ON OPERATING BUDGET: Annual impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Realignment of offset intersections and operational improvements that may include turn lanes, traffic signal(s) or roundabout. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Hopewell @ Thompson MIL-006 $3,800,000 2018 Public Works 142 TSPLOST PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:335-4101-541400007 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 171,000 TSPLOST Operating Construction 1,801,490 Expended Through FY 18 -- Land Acquisition 1,400,000 Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other TSPLOST Operating Total Project Cost:3,372,490 Rollover at FYE 18 171,000 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 TSPLOST Financing 171,000 1,400,000 1,801,490 ----3,372,490 Debt Financing --------- Grant Funding --------- Operating Budget --------- Funding Source Total:171,000 - 1,400,000 1,801,490 - - - - 3,372,490 - - - - - - Insert picture 2017 Milton Trails Blueprint IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Develop a multi-purpose, connecting trail system that includes the Golf Course site, the Fulton County School site, the Central Milton Trail, and the connection to Providence Park. Included as part of this initiative shall be a determination of shared or separate uses of the proposed trails as it relates to vehicle, pedestrian, bicycle and equestrian uses. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Pedestrian 1 MIL-034 $3,372,490 Public Works 143 TSPLOST PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:335-4101-541400008 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 200,000 Construction 2,127,000 Expended Through FY 18 45,738 Land Acquisition 500,000 Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 593,000 Total Project Cost:3,420,000 Rollover at FYE 18 154,263 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 TSPLOST Financing 200,000 500,000 2,720,000 -----3,420,000 Debt Financing --------- Grant Funding --------- Operating Budget --------- Funding Source Total:200,000 500,000 2,720,000 - - - - - 3,420,000 - - - - - - Insert picture Roundabout Concept Alternative IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Operational improvements at the intersection and may include turn lanes, traffic signal or roundabout. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Hopewell @ Hamby MIL-008 $3,420,000 Public Works 144 TSPLOST PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:335-4101-541400009 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 150,000 TSPLOST Operating Construction 1,450,000 Expended Through FY 18 -- Land Acquisition 10,000 Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other TSPLOT Operating Total Project Cost:1,610,000 Rollover at FYE 18 -- FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 TSPLOST Financing --160,000 1,450,000 ----1,610,000 Debt Financing --------- Grant Funding --------- Operating Budget --------- Funding Source Total:- - 160,000 1,450,000 - - - - 1,610,000 - - - - - - Insert picture FIRM Map of Bridge Location IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The concept recommendation for improvement is replacing the existing bridge with a triple 10’x10’ box culvert and raising the existing road up to 6’ feet at the deepest section to prevent flooding of the roadway for the major storm events. The raising of Birmingham Road will necessitate raising Manor Trace due to the proximity to the intersection. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Birmingham Middle Bridge MIL-012 $1,610,000 Public Works 145 TSPLOST PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:335-4101-541400010 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 300,000 TSPLOST Operating Construction 3,150,000 Expended Through FY 18 48,132 - Land Acquisition 1,601,163 Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 388,837 TSPLOST Operating Total Project Cost:5,440,000 Rollover at FYE 18 601,868 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 TSPLOST Financing 650,000 --1,640,000 3,150,000 ---5,440,000 Debt Financing --------- Grant Funding-CDBG --------- Operating Budget --------- Funding Source Total:650,000 - - 1,640,000 3,150,000 - - - 5,440,000 - - - - - - 2009 CTP Recommendation IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The overall project is for a proposed widening of Morris Road from Webb Road to Bethany Bend tying into McGinnis Ferry Road widening at Bethany Bend. The cross section is proposed as a 4 lane divided roadway with landscaped median/turn lanes and multiuse trail including intersection improvements at Webb Road. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Morris Road Widening MIL-031 $5,440,000 Public Works 146 TSPLOST PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:335-4101-541400012 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 150,000 Construction 1,520,000 Expended Through FY 18 - Land Acquisition 150,000 Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other Total Project Cost:1,820,000 Rollover at FYE 18 200,000 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 TSPLOST Financing 200,000 --100,000 1,520,000 ---1,820,000 Debt Financing --------- Grant Funding --------- Operating Budget --------- Funding Source Total:200,000 - - 100,000 1,520,000 - - - 1,820,000 - - - - - - Project Location IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Operational improvements at the intersection and may include turn lanes, traffic signal or roundabout. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Bethany @ Providence MIL-002 $1,820,000 Public Works 147 Capital Improvement Plan FY2019-FY2025 Summary FY 2019 Proposed Budget FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 TOTAL REVENUES Property Taxes 110,000$ 110,000$ 110,000$ 110,000$ 110,000$ 110,000$ 110,000$ 770,000$ Intergovernmental Revenues 405,528 375,000 375,000 375,000 375,000 375,000 375,000 2,655,528 Charges for Services 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,050,000 Impact Fees 855,500 735,500 722,500 722,500 722,500 722,500 722,500 5,203,500 Investment Income 100,000 - - - - - - 100,000 Miscellaneous Revenue 79,404 77,400 77,400 77,400 77,400 77,400 77,400 543,804 Proposed Debt (G.O. Bond)- 7,500,000 - 1,950,000 - - - 9,450,000 Interfund Transfers In From General Fund 5,632,380 4,696,970 4,807,671 4,190,121 4,439,672 3,466,787 3,472,582 30,706,184 TOTAL REVENUES 7,332,812$ 13,644,870$ 6,242,571$ 7,575,021$ 5,874,572$ 4,901,687$ 4,907,482$ 50,479,015$ EXPENDITURES (by Department) Mayor & Council 79,404$ 77,400$ 77,400$ 77,400$ 77,400$ 77,400$ 77,400$ 543,804$ General Government Buildings 13,000 13,000 - - - - - 26,000 Police 242,855 173,500 165,000 165,000 165,000 165,000 165,000 1,241,355 Fire 1,031,165 1,031,165 737,500 2,537,500 587,500 587,500 587,500 7,099,830 Public Works 3,645,214 3,300,000 3,454,642 3,010,079 3,015,361 3,020,813 3,026,439 22,472,548 Parks & Recreation 870,140 8,850,000 1,600,000 1,600,000 1,850,000 950,000 950,000 16,670,140 Community Development 109,636 63,000 68,000 63,000 50,000 - - 353,636 FY 2019 Capital Initiatives 1,177,350 - 1,177,350 Contingencies / Unallocated 164,048 136,805 140,029 122,042 129,311 100,974 101,143 894,353 TOTAL EXPENDITURES 7,332,812$ 13,644,870$ 6,242,571$ 7,575,021$ 5,874,572$ 4,901,687$ 4,907,482$ 50,479,015$ 148 Capital Improvement Plan (CIP) Property Taxes $110,000 , 1% Intergovernmental $405,528 , 6% Charges for Services $150,000 , 2% Impact Fees $855,500, 12% Investment Income $100,000, 1% Interfund Transfers In $5,632,380, 77% Miscellaneous $79,404 , 1% Mayor & Council $79,404, 1% General Government Buildings $13,000, <1% Police $242,855, 3% Fire $1,031,165, 14% Public Works $3,645,214, 50% Parks & Recreation $870,140, 12% Community Development $109,636, 2% Contingency $164,048, 2% Initiatives $1,177,350, 16% CIP REVENUES BY SOURCE CIP EXPENDITURES BY DEPARTMENT 149 Capital Improvement Plan FY2019-FY2025 Funding Requests By Department/Project All Funding Sources DEPARTMENT PROJECT Estimated Project Cost PREVIOUSLY ALLOCATED (ALL SOURCES) FY19-FY25 Operating Transfers FY19-FY25 Impact Fees FY19-FY25 Proposed Debt Financing FY19-FY25 Other Funding Sources Unfunded Amount / (Over) MAYOR & COUNCIL Mayor & Council Land Conservation -$1,262,627$-$-$-$543,804$-$ Mayor & Council Green Space Bond Initiative 128,000 128,000 ----- TOTAL MAYOR & COUNCIL 128,000$ 1,390,627$ -$ -$ -$ 543,804$ -$ GENERAL ADMINISTRATION General Administration Vehicle Replacement Reserve -$33,176$-$-$-$-$-$ TOTAL GENERAL ADMINISTRATION -$ 33,176$ -$ -$ -$ -$ -$ INFORMATION TECHNOLOGY Information Technology Records Management System 196,628$196,628$-$-$-$-$-$ TOTAL INFORMATION TECHNOLOGY 196,628$ 196,628$ -$ -$ -$ -$ -$ GENERAL GOVERNMENT BUILDINGS General Government Buildings City Hall 12,814,573$12,814,573$-$-$-$-$-$ General Government Buildings Police/Fire/Court Facility 15,750,708 15,724,708 -26,000 --0 TOTAL GENERAL GOVERNMENT BUILDINGS 28,565,281$ 28,539,281$ -$ 26,000$ -$ -$ 0$ POLICE Police Vehicle Replacement Reserve -$1,036,357$1,241,355$-$-$-$-$ TOTAL POLICE -$ 1,036,357$ 1,241,355$ -$ -$ -$ -$ FIRE Fire Fire Station Roof Replacement 80,000$80,000$-$-$-$-$-$ Fire Station 42 Replacement 2,316,426 2,171,426 -145,000 --0 Fire Apparatus/Vehicle Replacement -2,003,656 4,120,000 362,500 --- Fire AED Units 46,218 46,218 ----- Fire Mass Notification Sirens 298,200 298,200 ----- Fire SCBA Replacement 372,330 -372,330 ---- Fire West Side Fire Station 2,100,000 -150,000 -1,950,000 -- TOTAL FIRE 5,213,174$ 4,599,500$ 4,642,330$ 507,500$ 1,950,000$ -$ 0$ PUBLIC WORKS Public Works Parcel Alignment Project 65,000$65,000$-$-$-$-$-$ Public Works Asset Management Software 49,448 49,448 ----- Public Works Bridge Replacement Program -491,172 2,060,000 ---- Public Works Construction Inspectors -99,912 ----- Public Works Crabapple SE Connector 150,000 -150,000 ---- Public Works Crabapple Streetscape 782,250 782,250 ----- Public Works Gravel Roads Maintenance -550,452 1,107,652 ---- Public Works Intersection-Crabapple @ Birmingham 4,849,527 4,849,527 ----- Public Works Intersection-Freemanville @ Providence 2,149,398 1,935,398 94,000 120,000 --(0) Public Works Intersection-Hopewell @ Birmingham 1,751,011 1,751,011 ----- Public Works Pavement Management -9,684,814 10,164,995 --4,475,528 - Public Works Repair Major Stormwater Structures -1,131,464 1,830,000 ---- Public Works Re-Striping Existing Roads -174,239 560,000 ---- Public Works Sidewalk Construction & Repair -1,552,682 700,000 ---- Public Works Storage Building and Yard Construction 604,271 404,271 200,000 ---0 Public Works Traffic Calming -127,663 ----- Public Works Trail Connection to Big Creek Greenway 1,150,000 250,318 899,682 ---- Public Works Vehicle Replacement Reserve -199,725 110,691 ---- Public Works Mobile Traffic Control Center 320,000 -----320,000 TOTAL PUBLIC WORKS 11,870,905 24,099,346 17,877,020 120,000 - 4,475,528 320,000 150 Capital Improvement Plan FY2019-FY2025 Funding Requests By Department/Project All Funding Sources DEPARTMENT PROJECT Estimated Project Cost PREVIOUSLY ALLOCATED (ALL SOURCES) FY19-FY25 Operating Transfers FY19-FY25 Impact Fees FY19-FY25 Proposed Debt Financing FY19-FY25 Other Funding Sources Unfunded Amount / (Over) PARKS & RECREATION Parks & Recreation Bell Memorial Park Shade Structures 117,220$69,554$47,666$-$-$-$-$ Parks & Recreation Thomas S Byrd Sr House Rennovations 826,567 826,567 ----(0) Parks & Recreation Park & Trail Expansion -3,807,956 (561,041)4,550,000 --- Parks & Recreation Vehicle Replacement Reserve -29,782 ----- Parks & Recreation Providence Park 3,697,320 298,805 3,398,515 ---- Parks & Recreation Chadwick Landfill 1,000,000 -1,000,000 ---- Parks & Recreation Birmingham Park 1,500,000 -600,000 ---900,000 Parks & Recreation Master Plan Update 197,340 197,340 ----- Parks & Recreation Community Center 7,500,000 ---7,500,000 -- Parks & Recreation Land Conservation -24,770,043 ---100,000 - Parks & Recreation (New)Mayfield Road Park 35,000 -35,000 ---- TOTAL PARKS & RECREATION 14,873,447$ 30,000,047$ 4,520,140$ 4,550,000$ 7,500,000$ 100,000$ 900,000$ COMMUNITY DEVELOPMENT Community Development Tree Recompense -$371,150$-$-$-$-$-$ Community Development Downtown Milton Master Plan 91,449 91,449 ----- Community Development Gateway/Wayfinding Signage & Historic Markers 547,313 220,313 327,000 ---- Community Development Unified Development Code 195,000 168,364 26,636 ---0 Community Development Tree Ordinance Revision 38,313 38,313 ----- Community Development Permit Tracking Software 265,500 265,500 ----- TOTAL COMMUNITY DEVELOPMENT 1,137,574$ 1,155,088$ 353,636$ -$ -$ -$ 0$ TOTAL CAPITAL IMPROVEMENT PLAN 61,985,010$ 91,050,050$ 28,634,481$ 5,203,500$ 9,450,000$ 5,119,332$ 1,220,001$ 151 Operating Transfers (Pay-As-You-Go) Funding DEPARTMENT PROJECT FY 2019 Proposed Budget FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 POLICE Police Vehicle Replacement Reserve 242,855$ 173,500$ 165,000$ 165,000$ 165,000$ 165,000$ 165,000$ TOTAL POLICE 242,855$ 173,500$ 165,000$ 165,000$ 165,000$ 165,000$ 165,000$ FIRE Fire Apparatus/Vehicle Replacement 772,500$ 772,500$ 515,000$ 515,000$ 515,000$ 515,000$ 515,000$ Fire SCBA Replacement 186,165 186,165 - - - - - Fire West Side Fire Station - - 150,000 - - - - TOTAL FIRE 958,665$ 958,665$ 665,000$ 515,000$ 515,000$ 515,000$ 515,000$ PUBLIC WORKS Public Works Bridge Replacement Program 260,000$ 300,000$ 300,000$ 300,000$ 300,000$ 300,000$ 300,000$ Public Works Crabapple SE Connector - - 150,000 - - - - Public Works Gravel Roads Maintenance 100,000 155,000 159,960 165,079 170,361 175,813 181,439 Public Works Intersection-Freemanville @ Providence 94,000 - - - - - - Public Works Pavement Management 1,524,995 1,440,000 1,440,000 1,440,000 1,440,000 1,440,000 1,440,000 Public Works Repair Major Stormwater Structures 180,000 275,000 275,000 275,000 275,000 275,000 275,000 Public Works Re-Striping Existing Roads 80,000 80,000 80,000 80,000 80,000 80,000 80,000 Public Works Sidewalk Construction & Repair 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Public Works Storage Building and Yard Construction 200,000 - - - - - - Public Works Trail Connection to Big Creek Greenway 300,000 300,000 299,682 - - - - Public Works Vehicle Replacement Reserve 20,691 15,000 15,000 15,000 15,000 15,000 15,000 TOTAL PUBLIC WORKS 2,859,686$ 2,665,000$ 2,819,642$2,375,079$2,380,361$2,385,813$2,391,439$ PARKS & RECREATION Parks & Recreation Bell Memorial Park Shade Structures 47,666$ -$ -$ -$ -$ -$ -$ Parks & Recreation Park & Trail Expansion (561,041) - - - - - - Parks & Recreation Providence Park 598,515 700,000 700,000 700,000 700,000 - - Parks & Recreation Chadwick Landfill - - 250,000 250,000 500,000 - - Parks & Recreation Birmingham Park - - - - - 300,000 300,000 Parks & Recreation (New)Mayfield Road Park 35,000 - - - - - - TOTAL PARKS & RECREATION 120,140$ 700,000 950,000 950,000 1,200,000$300,000$ 300,000$ COMMUNITY DEVELOPMENT Community Development Gateway/Wayfinding Signage & Historic Markers 83,000$ 63,000$ 68,000$ 63,000$ 50,000$ -$ -$ Community Development Unified Development Code 26,636 - - - - - - TOTAL COMMUNITY DEVELOPMENT 109,636$ 63,000$ 68,000$ 63,000$ 50,000$ -$ -$ TOTAL CAPITAL IMPROVEMENT PLAN 4,290,982$ 4,560,165$ 4,667,642$4,068,079$4,310,361$3,365,813$3,371,439$ Capital Improvement Plan FY2019-FY2025 Funding Requests By Department/Project 152 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1110-541100001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design -Cap Proj Fd G.O. Bond Fd Construction -Expended Through FY 18 382,354 - Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other -Cap Proj Fd G.O. Bond Fd Total Project Cost:- Rollover at FYE 18 880,273 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 1,185,227 -------1,185,227 Cell Tower Leases 77,400 79,404 77,400 77,400 77,400 77,400 77,400 77,400 621,204 GO Bond --------- Interest Earned --------- Funding Source Total:1,262,627 79,404 77,400 77,400 77,400 77,400 77,400 77,400 1,806,431 - - - - - - Total: Insert picture Milton Landscape IMPACT ON OPERATING BUDGET: This project should have no impact on the operating budget as the transaction once complete is intended to be held by a land trust and no further action should be required by Milton staff or by using Milton resources. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Open Space Preservation PROJECT DESCRIPTION and/or JUSTIFICATION: FY15 Note: The City of Milton invested in a Conservation Plan and it was recently delivered with several recommendations. One of the themes is that Milton should attempt to protect an equal number of acres each year as is developed. While we are still in the process of determining which of many land conservation options will be used, this funding is designed to be a first a step toward our initial conservation transactions. The actual program design is being constructed. This funding will allow us to move beyond the planning phase and into an actual conservation project(s). FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Protect and Preserve Open Space PROJECT NAME:Land Conservation $0 2030 Mayor & Council 153 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1110-521200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design -Cap Proj Fd Construction -Expended Through FY 18 124,064.55 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 128,000 Cap Proj Fd Total Project Cost:128,000 Rollover at FYE 18 3,935.45 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 128,000 -------128,000 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:128,000 - - - - - - - 128,000 - - - - - - IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Open Space Preservation PROJECT DESCRIPTION and/or JUSTIFICATION: FY16 Note: Recognizing that preservation of open space or green space is a priority of the community, we are looking to explore the option of doing a green print plan and pursuing general obligation bond financing for the preservation of green space. The estimated cost of the green print is around $100k-$150k and the cost of using a firm to assist with the GO bond process is around $37,000. A green print is not a prerequisite to moving this initiative forward, but it is an option and one that should be funded if the City Council decides to move in that direction. FY18 Note: A greenspace bond referendum was passed in November 2017 for $25 million. The city and the Milton Greenspace Advisory Committee (MGAC) have been diligently working towards identifying potential opportunities for the preservation of our green space. The City has retained the services of Georgia Conservancy to assist us with creating a conservation plan. The appropriations over and above the cost of the consulting services are being moved into other capital improvement projects. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Protect and Preserve Open Space PROJECT NAME:Green Space Bond Initiative $128,000 2018 Mayor & Council 154 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1500-542202000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 19,414 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:-Rollover at FYE 18 13,762 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 33,176 -------33,176 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:33,176 -------33,176 - - 500 - - 500 IMPACT ON OPERATING BUDGET: The impact will involve general vehicle maintenance and gasoline Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for standard replacement of vehicles other than Police, Fire and Public Works FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Admin) $0 N/A General Administration 155 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1535-542401000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 190,804 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 196,628 Total Project Cost:196,628 Rollover at FYE 18 5,824 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 196,628 -------196,628 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:196,628 -------196,628 - - 29,000 - - 29,000 Strategic, Efficient & Engaged Government PROJECT NAME:Records Management System $196,628 2019 Information Technology [Type in your strategic action item] PROJECT DESCRIPTION and/or JUSTIFICATION: A new records management system will combine existing records into a single repository that integrates with the city's different software applications to centralize data and increase transparency to citizens. Workflow features will streamline processes, and employees will access the data through a single interface. Having all city records and searchable in one location will result in faster data search and retrieval, reduce the amount of office space needed to store physical records, and increase collaboration between employees and citizens. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Total: IMPACT ON OPERATING BUDGET: The fiscal impact will be the initial cost of implementation, followed by an annually renewed support agreement. The annual cost will be offset by the cancellation of our current annual agreement with Optiview ($11,000) Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues 156 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1565-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 200,000 Construction 11,668,922 Expended Through FY 18 12,744,240 Land Acquisition 945,651 Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:12,814,573 Rollover at FYE 18 70,333 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 12,814,573 -------12,814,573 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:12,814,573 -------12,814,573 - - 162,000 - - 162,000 Insert picture Future Location of City Hall - Crabapple Area IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of general building maintenance, utilities, janitorial services and grounds maintenance. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: In 2014, the City acquired approximately two acres in the heart of Crabapple for the future site of City Hall. The vision is to create a vibrant downtown for Milton in this area. Planning and design work for the building has already begun. The anticipated completion will be in the spring of 2017. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:City Hall $12,814,573 2017 Mayor & Council 157 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1565-541300100 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 800,000 Cap Proj Impact Fee Bond Fund Construction 11,700,000 Expended Through FY 18 126,101 -- Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 3,250,708 Cap Proj Impact Fee Bond Fund Total Project Cost:15,750,708 Rollover at FYE 18 553,640 44,967 15,000,000 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 679,741 -------679,741 Debt Financing 15,000,000 -------15,000,000 Grant Funding --------- Impact Fees 44,967 13,000 13,000 -----70,967 Funding Source Total:15,724,708 13,000 13,000 -----15,750,708 0 - 200,000 - - 200,000 Insert picture 3.7 Acre Site on Highway 9 Non-Recurring IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of general building maintenance, utilities, janitorial services and grounds maintenance. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: In order to vacate the currently leased City Hall space the city will need to design and build a combined police headquarters and court facility along with a fire station. This will be located on Highway 9 on property currently owned by the city. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount PROJECT NAME:Police/Court and Fire Facility $15,750,708 2019 General Govt Building Provide Responsible and Responsive Government 158 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3210-542202000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 1,028,568 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:-Rollover at FYE 18 7,789 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 996,971 242,855 173,500 165,000 165,000 165,000 165,000 165,000 2,238,326 Debt Financing --------- HIDTA 3,750 -------3,750 Insurance Proceeds 35,636 -------35,636 Funding Source Total:1,036,357 242,855 173,500 165,000 165,000 165,000 165,000 165,000 2,277,712 - - - - - - Insert picture Police Vehicle IMPACT ON OPERATING BUDGET: The maintenance and gasoline is currently covered in the budget. No additional impact.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning PROJECT DESCRIPTION and/or JUSTIFICATION: This will cover costs of replacement vehicles in the police department. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Police) $0 N/A Police 159 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-522280000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 80,000 Expended Through FY 18 63,710 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:80,000 Rollover at FYE 18 16,290 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 80,000 -------80,000 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:80,000 -------80,000 - - - - - - Insert picture Station 42 Interior Sky Lights IMPACT ON OPERATING BUDGET: No additional impact anticipated.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is to repair the roof on Fire Station 42, which has several leaks in the engine room and roof penetrations. At the request of the Fire Department, a roofing contractor (Garland) completed an assessment of Fire Station 41's roof in June of 2017 and determined that the roof needed to be replaced. In addition, the exterior of the building has failed in many areas allowing moisture to seep into the building. Cove joint replacement - $4,000, Exterior damp proofing - $8,000, New architectural shingles - $65,000 (includes 10% roof decking replacement), Gutter and Downspouts - $7,000, Total estimate - $84,000 Plus and additional $6,000 for contingency Total project cost - $90,000 FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Fire Station Roof Replacement $80,000 2018 Fire 160 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 157,000 Cap Proj Impact Fees Bond fund Construction 2,000,000 Expended Through FY 18 6,000 -- Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 159,426 Cap Proj Impact Fees Bond Fund Total Project Cost:2,316,426 Rollover at FYE 18 -165,426 2,000,000 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 6,000 -------6,000 Impact Fees 165,426 72,500 72,500 -----310,426 Debt Financing 2,000,000 -------2,000,000 Other --------- Funding Source Total:2,171,426 72,500 72,500 -----2,316,426 0 - - - - - Insert picture Fire Station 42 (15240 Thompson Road) IMPACT ON OPERATING BUDGET: This project will result in a reduction in M&O costs because of the extreme inefficiency of this facility and costs of upkeep. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for the replacement of Fire Station 42 on Thompson Rd, which provides critical fire and EMS services to the City. It is also constructed on a piece of land with a deed noting use specifically for the location of a fire station. The current structure on this site was built in the 1970s is mainly of corrugated metal construction with a brick facade. The building is past the end of it's life span (Fulton County intended to replace it in 1992) and is in serious need of renovation/reconstruction. As currently configured, it is outside of construction standards (including ADA, National Electrical Code, and various NFPA facility-related codes), to say nothing of the environmental construction. This project anticipates building cost minus site work. Please see Fire Department's 5 Year Plan and Fire Station 42 Assessment document. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Station 42 Replacement $2,316,426 2020 Fire 161 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542202000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design -Cap Proj Impact Fees Construction -Expended Through FY 18 1,406,255 - Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other -Cap Proj Impact Fees Total Project Cost:- Rollover at FYE 18 597,401 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 2,003,656 772,500 772,500 515,000 515,000 515,000 515,000 515,000 6,123,656 Debt Financing --------- Grant Funding --------- Impact Fees (Apparatus Only)---72,500 72,500 72,500 72,500 72,500 362,500 Other --------- Funding Source Total:2,003,656 772,500 772,500 587,500 587,500 587,500 587,500 587,500 6,486,156 - - - - - - Insert picture Engine 43 IMPACT ON OPERATING BUDGET: Preventative maintenance and annual pump testing are budgeted in the M&O budget, no addition cost is expected. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This item represents a planned replacement of the four front line engines. The original three engines/pumpers (Pierce Enforcers) were purchased in 2007. They will be approaching 10 years of service by 2017, a planned replacement plan will likely be necessary. The fourth engine purchased in 2010 will likely require replacement by 2020. Life expectancy of fire apparatus is dependent upon proper maintenance and repairs. NFPA 1911 does not recommend a specific time frame for replacement, safety and reliability is used as a determining factor for replacement. As the fleet ages, maintenance costs escalate proportionately. To date, our fleet has avoided a major breakdown and our preventative maintenance program has been effective. Major breakdowns can and do occur, resulting in costs well into the tens of thousands of dollars. It is recommended that we plan for and purchase one new engine/pumper each year beginning in 2017 as part of our 5 year capital strategy. Some older apparatus will be placed in a reserve status and/or sold. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Apparatus/Vehicle Replacement Reserve (Fire) N/A N/A Fire 162 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542507101 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 34,353 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 46,218 Total Project Cost:46,218 Rollover at FYE 18 11,865 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 46,218 -------46,218 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:46,218 -------46,218 - - - - - - Insert picture AED IMPACT ON OPERATING BUDGET: CPR training and supplies ( Training aides, AED batteries, replacement defibrillation pads and pocket masks) are currently budgeted in the M&O. No additional impact will be experienced. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This is an enhancement to the Heart Ready City Program already in place. This project is to allow the Fire Department to take total responsibility of all AEDs and supplies. AEDs, with adult and child defibrillation pads, including CPR pocket masks will be placed in all City owned vehicles. City owned facilities will receive AEDs, cabinets, including signage. This plan includes CPR and AED training for all City of Milton employees. City Vehicles include: Fire Administrative vehicles - 5 Police vehicles - 11 (3 CID, 3 Admin, 5 new patrol cars) Community Development - 3 Public Works - 3 FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:AED Units $46,218 N/A Fire 163 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542507102 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 226,995 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 298,200 Total Project Cost:298,200 Rollover at FYE 18 71,205 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 298,200 -------298,200 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:298,200 -------298,200 - - 5,000 - - 5,000 Insert picture Tornado Siren IMPACT ON OPERATING BUDGET: Annual maintenance fee Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project involves providing mass warning sirens strategically located about the city for severe weather emergencies. The current budget in this outline anticipates approximately 10 sirens to cover the city (numbers wont be fully established until the RFP), a communications system for the sirens and annual maintenance for both. This project could likely take until FY 2018 to complete. This is related to the Code Red Initiative from FY 2012. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Emergency Management - Mass Notification Siren Project $298,200 2018 Fire 164 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542507103 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 - Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 372,330 Total Project Cost:372,330 Rollover at FYE 18 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget -186,165 186,165 -----372,330 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:-186,165 186,165 -----372,330 - - - - - - Insert picture Self Contained Breathing Apparatus IMPACT ON OPERATING BUDGET: We currently have a maintenance program in place for SCBAs. There should be no new added M&O expenses. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project involves replacement of 30 SCBAs, 62 SCBA air cylinders and 62 masks that we currently have in our inventory. Even with our aggressive maintenance program, according to NFPA, air cylinders must be taken out of service after 15 years. Replacement of SCBAs should begin in year 2020. Current pricing: $7,000 per harness, $820 per air tank and $260 per mask. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Self-Contained Breathing Apparatus (SCBA) Replacement $372,330 2020 Fire 165 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 150,000 Construction 1,950,000 Expended Through FY 18 - Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:2,100,000 Rollover at FYE 18 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget ---150,000 ----150,000 Debt Financing ----1,950,000 ---1,950,000 Grant Funding --------- Other --------- Funding Source Total:---150,000 1,950,000 ---2,100,000 - 705,200 10,000 - - 715,200 Intersection of Birmingham Hwy/Providence Rd/New Providence Rd Total: IMPACT ON OPERATING BUDGET: When the fire station construction is completed, there will be additional staffing of 12 firefighters needed for operations. There will also be annual maintenance and utility costs. Revenues Other Maintenance Expenditures Personnel $2,100,000 PROJECT NAME:West Side Fire Station (Station 45) Fire Estimated Annual Impact: Provide Responsible and Responsive Government Engage in Proactive Planning With GIS mapping clearly showing the area of Highway 372 and the New Providence Rd outside the 1 1/2 and 2 1/2 road miles from Fire Stations 41 and 43 required by ISO. Community Development is showing this area as having 405 new residents in 2014. With a new City Hall building down the street, a new fire station will be needed in this area. The City has acquired approximately two acres of land in this area. Strategically positioned, fire crews will have easy access in all directions due to the round about. Future residents in this area of the City will benefit from improved response times and an improved ISO rating city-wide. Public Works has expressed interest in utilizing an area behind this proposed fire station to store materials used during snow and ice events due to it's central location in the City. 2024 PROJECT DESCRIPTION and/or JUSTIFICATION: Planned Funding RequestsPreviously Allocated Total FundingFUNDING SOURCE(S): Unfunded Amount 166 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-521200000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 40,685 Construction -Expended Through FY 18 35,810 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 24,315 Total Project Cost:65,000 Rollover at FYE 18 29,190 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 65,000 -------65,000 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:65,000 -------65,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Parcel Alignment Project 65,000 2019 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This is a project to re-align and correct the geometry of the existing GIS parcel dataset that the City receives from Fulton County. Currently the geometry of the parcels is of very poor quality and is not being maintained correctly by the County. This project would encompass georeferencing and/or COGO drawing of all subdivision plats, LDPs, capital improvement plans and other documents to place the parcels in their correct geographic location. This project will increase the geographic accuracy of the parcel dataset and any future analyses that will use this dataset. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: 167 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542401000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 49,448 Construction -Expended Through FY 18 25,200 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:49,448 Rollover at FYE 18 24,248 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 49,448 -------49,448 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:49,448 -------49,448 - - 5,000 - - 5,000 IMPACT ON OPERATING BUDGET: Annual maintenance fees Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This provides for new Public Works software to handle work orders and asset management. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Asset Management Software $49,448 2018 Public Works 168 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401200 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 90,529 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:-Rollover at FYE 18 400,643 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 491,172 260,000 300,000 300,000 300,000 300,000 300,000 300,000 2,551,172 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:491,172 260,000 300,000 300,000 300,000 300,000 300,000 300,000 2,551,172 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds will be used for design and construction services related to the bridge replacement and improvement program. Bridges will be repaired and maintained in accordance with the recommendations provided in the URS and GDOT inspection reports. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Bridge Replacement Program $0 N/A Public Works 169 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-52120500 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 70,841 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:-Rollover at FYE 18 29,071 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 99,912 -------99,912 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:99,912 -------99,912 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds are for assistance in project management and construction inspection for projects in excess of $50,000. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Construction Inspectors $0 N/A Public Works 170 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 150,000 Construction -Expended Through FY 18 - Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:150,000 Rollover at FYE 18 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget ---150,000 ----150,000 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:---150,000 ----150,000 - - - - - - Insert picture Southeast Connection Options IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project is for a new location road at either or both Marstrow Dr and Dunbrody Dr from Broadwell Rd to Mid Broadwell Rd to Charoltte Dr. Estimated costs for each option will be determined at a later date. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Crabapple SE Connector $150,000 Beyond 2021 Public Works 171 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541401801 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 100,000 Construction 657,250 Expended Through FY 18 672,587 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 25,000 Total Project Cost:782,250 Rollover at FYE 18 109,663 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 282,250 -------282,250 Debt Financing --------- Grant Funding 500,000 -------500,000 Other --------- Funding Source Total:782,250 -------782,250 - - - - - - Insert picture Proposed Typical Section for Mayfield Road IMPACT ON OPERATING BUDGET: The annual impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The project consists of a streetscape enhancement (approximately 1,200 linear feet) along Mayfield Raod (Project begins approximately at the intersection of SR 372/Birmingham Hwy and ends approximatly 130 linear feet east of the intersection of Charlotte Drive). Improvements include: asphalt resurfacing, curb and gutter, sidewalks and curb ramps with ADA accessibility, brick pavers, driveway aprons, storm water drainage pipes and inlets, retaining walls, pedestrian lighting, benches, trash receptacles, crosswalks, pavement markings, street trees, and sod. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Crabapple Streetscape $782,250 2018 Public Works 172 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522203000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 450,928 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:-Rollover at FYE 18 99,524 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 550,452 100,000 155,000 159,960 165,079 170,361 175,813 181,439 1,658,104 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:550,452 100,000 155,000 159,960 165,079 170,361 175,813 181,439 1,658,104 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds would be used to provide supplemental grading and maintenance activities for the 13 miles of gravel roads. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Gravel Roads Maintenance $0 N/A Public Works 173 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541400510 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 691,999 Construction 868,517 Expended Through FY 18 4,544,625 Land Acquisition 3,289,011 Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:4,849,527 Rollover at FYE 18 304,903 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 2,219,602 -------2,219,602 Debt Financing --------- GDOT HPP Funds 2,629,925 -------2,629,925 Other --------- Funding Source Total:4,849,527 -------4,849,527 - - - - - - Insert picture Proposed Crabapple Road Improvements IMPACT ON OPERATING BUDGET: Annual impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project involves improving the existing intersection of SR 372/Mayfield Road/Broadwell Road by adding left turn lanes on SR 372 and Broadwell Road; improving the existing intersection of SR 372 at McFarlin Lane with a single lane roundabout; improving the existing intersection of SR 372 at Crabapple Chase Drive with a single lane roundabout. The typical section and alignment of the existing local roads from the existing intersection of McFarlin Lane and SR 372 to the end of the existing Branyan Trail will be improved to meet the current design standards. Branyan Trail will also be extended approx. 500 feet to the new roundabout located at the intersection of S 372 and Crabapple Chase Drive. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - SR 372 (Crabapple Rd-Birmingham Hwy) (FKA Mayfield at Mid Broadwell Intersection) $4,849,527 2018 Public Works 174 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401703 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 183,735 Cap Proj Impact Fees Construction 1,500,166 Expended Through FY 18 467,067 31,121 Land Acquisition 314,000 Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 151,497 Cap Proj Impact Fees Total Project Cost:2,149,398 Rollover at FYE 18 1,167,380 269,830 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 1,634,447 94,000 ------1,728,447 Debt Financing --------- Grant Funding --------- Impact Fees 300,951 120,000 ------420,951 Funding Source Total:1,935,398 214,000 ------2,149,398 (0) - - - - - Insert picture Intersection Improvement Study Area IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Provides for intersection improvements at Freemanville Road@Providence Road FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Freemanville Road @ Providence Road $2,149,398 2019 Public Works 175 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401701 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 314,500 Cap Proj Impact Fees Construction 1,302,855 Expended Through FY 18 1,604,386 96,000 Land Acquisition 133,656 Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other -Cap Proj Impact Fees Total Project Cost:1,751,011 Rollover at FYE 18 50,625 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 1,655,011 -------1,655,011 Debt Financing --------- Grant Funding --------- Impact Fees 96,000 -------96,000 Funding Source Total:1,751,011 -------1,751,011 - - - - - - Insert picture Proposed Hopewell Road-Birmingham Road Intersection Improvement IMPACT ON OPERATING BUDGET: Annual impact on the O&M budget will be minimal. General landscape maintenance for the central island and an increase in striping costs every 5 years. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This project will provide for the design and construction of a roundabout at the Hopewell Road - Birmingham Road intersection. This intersection was identified in the Transportation Master Plan as a priority intersection for operational improvements. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Hopewell Rd at Birmingham Rd $1,751,011 2015 Public Works 176 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522260000 340-4101-522260000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design -Cap Proj Cap Grant Construction -Expended Through FY 18 7,386,572 1,601,874 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other -Cap Proj Cap Grant Total Project Cost:-Rollover at FYE 18 696,368 (0) FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 8,044,690 1,524,995 1,440,000 1,440,000 1,440,000 1,440,000 1,440,000 1,440,000 18,209,685 Debt Financing --------- Grant Funding (LMIG)1,601,874 405,528 375,000 375,000 375,000 375,000 375,000 375,000 4,257,402 Capital Revenues 38,250 260,000 260,000 260,000 260,000 260,000 260,000 260,000 1,858,250 Funding Source Total:9,684,814 2,190,523 2,075,000 2,075,000 2,075,000 2,075,000 2,075,000 2,075,000 24,325,337 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds are used for the annual pavement management, resurfacing/reconstruction program and to provide deep patching and edge of roadway repair for those sections of roads which have been prioritized through the pavement management program. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Pavement Management $0 N/A Public Works 177 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522250000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 1,023,516 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:-Rollover at FYE 18 107,948 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 1,131,464 180,000 275,000 275,000 275,000 275,000 275,000 275,000 2,961,464 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:1,131,464 180,000 275,000 275,000 275,000 275,000 275,000 275,000 2,961,464 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds will include the scoping, design and construction of repairs associated with the city's stormwater infrastructure. It is anticipated that as the stormwater system is inspected and inventoried under the requirements of the NPDES stormwater permit that deficiencies in the system will be identified. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Repair Major Stormwater Structures (as needed) $0 N/A Public Works 178 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541400900 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 163,694 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:-Rollover at FYE 18 10,545 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 174,239 80,000 80,000 80,000 80,000 80,000 80,000 80,000 734,239 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:174,239 80,000 80,000 80,000 80,000 80,000 80,000 80,000 734,239 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Continue the proactive re-striping of roads. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Re-Striping of Existing Roads $0 N/A Public Works 179 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541301300 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design -Cap Proj Cap Grant Construction -Expended Through FY 18 565,996 32,619 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other -Cap Proj Cap Grant Total Project Cost:-Rollover at FYE 18 954,067 0 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 1,407,346 100,000 100,000 100,000 100,000 100,000 100,000 100,000 2,107,346 Debt Financing --------- Grant Funding-CDBG 32,619 -------32,619 Other-Sidewalk Replacement Fund 112,717 -------112,717 Funding Source Total:1,552,682 100,000 100,000 100,000 100,000 100,000 100,000 100,000 2,252,682 - - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Citywide sidewalk and curb & gutter repairs. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Sidewalk Construction and Repair $0 N/A Public Works 180 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design -Cap Proj Impact Fees Construction 604,271 Expended Through FY 18 47,758 - Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other -Cap Proj Impact Fees Total Project Cost:604,271 Rollover at FYE 18 316,261 40,252 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 364,019 200,000 ------564,019 Debt Financing --------- Grant Funding --------- Impact Fees (Fire)40,252 -------40,252 Funding Source Total:404,271 200,000 ------604,271 0 - - - - - IMPACT ON OPERATING BUDGET: No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Since deployment, the Fire Department has acquired several capital assets, including four fire engines, one ladder truck, one battalion vehicle, one command trailer, one air trailer, and one TLAER trailer and one TLAER truck, as well as two golf carts. Most of this equipment and all the necessary supporting items are being housed in separate fire stations. In addition, the Fire Department stores fire hose, station supplies, lawn equipment, training equipment, tires, bulky gear, EMS supplies, and numerous other items at various stations. This has created a storage problem. This item involves constructing a large steel storage building behind Fire Station 43. The vision is a three bay building 60' x 75' that would be shared with Public Works for their equipment. A master plan of the area will be performed prior to the construction of the building. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Storage Building and Public Works Yard Construction $604,271 2018 Public Works 181 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541400400 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 82,140 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:-Rollover at FYE 18 45,523 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 126,334 -------126,334 Debt Financing --------- Grant Funding --------- Other-Traffic Calming Revenues 1,329 -------1,329 Funding Source Total:127,663 -------127,663 - - - - - - Insert picture Neighborhood Applications of Traffic Calming Measures IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Section 48-281 (a) of the City of Milton Code of Ordinaces provides for a 50% cost sharing on the part of the city for the installation of basic traffic calming devices. This account provides those funds for potential use on qualifing projects. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Traffic Calming $0 N/A Public Works 182 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541401804 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 250,000 Construction 900,000 Expended Through FY 18 250,318 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,150,000 Rollover at FYE 18 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 20,318 300,000 300,000 299,682 ----920,000 Debt Financing --------- Grant Funding --------- Alpharetta, NFCID & GDOT TAP 230,000 -------230,000 Funding Source Total:250,318 300,000 300,000 299,682 ----1,150,000 - - - - - - Insert picture Greenway Connection Study Area IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The City of Milton has completed a local Comprehensive Transportation Plan, North Fulton Comprehensive Transportation Plan, and Livable Centers Initiative that all looked at multi-use connections in areas of the City and regional connections. Milton’s Multi-use Trail Connection to the Big Creek Greenway is a project that creates multi-use connections in the Windward Parkway Activity Center and surrounding areas between regional thoroughfare networks, schools, parks, senior centers, retail, MARTA bus routes, and greenways. Given the potential scope of this project both short and long term connections to the Big Creek Greenway will be evaluated. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Trail Connection to Big Creek Greenway $1,150,000 2019 Public Works 183 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542201000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 169,416 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:-Rollover at FYE 18 30,309 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 189,500 20,691 15,000 15,000 15,000 15,000 15,000 15,000 300,191 Debt Financing --------- Grant Funding --------- Other - Insurance Proceeds 10,225 -------10,225 Funding Source Total:199,725 20,691 15,000 15,000 15,000 15,000 15,000 15,000 310,416 - - - - - - IMPACT ON OPERATING BUDGET: The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for standard replacement of Public Works Vehicles FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Public Works) $0 N/A Public Works 184 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542500001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 320,000 Expended Through FY 18 - Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:320,000 Rollover at FYE 18 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget --------- Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:---------320,000 - - 10,200 - 10,200 Provide Responsible and Responsive Government PROJECT NAME:Mobile Traffic Control Center 320,000 2022 Public Works Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: Provide signal controller and software communication system. This pilot project will initially allow for wireless signal diagnostics and adjustments from inside a vehicle as opposed to being exposed to the elements at the signal controller. The next phase of the project would allow control of all signalized intersections from a central/mobile location. Project is being delayed due to GDOT equipment and software evaluations. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Total: IMPACT ON OPERATING BUDGET: The final project would minimize the repsonse, diagnostic and repair time for signal issues by allowing the evaluation of signal problems from one central/mobile location. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues 185 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541401500 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 117,220 Expended Through FY 18 7,220 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:117,220 Rollover at FYE 18 62,334 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 69,554 47,666 ------117,220 Debt Financing --------- Grant Funding --------- HYA-Donation --------- Funding Source Total:69,554 47,666 ------117,220 - - - - - - Insert picture Example of shade structure IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: In FY 2018, we are requesting to add sun screens over the play ground to provide shade for the children using the play ground, reduce the effects of UV deterioration and color fade on the equipment and help deflect a ball should one pop out of a field (which admittedly has not happened very often). By enhancing the play ground with a shade structure we would be able to address a common citizen comment that now the children will have shade just as the parents do when they are sitting in the stands. Adding the sun screens will also be a tangible step forward in fighting Melanoma. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Bell Memorial Park $117,220 2018 Parks & Recreation 186 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541300100 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction 748,099 Expended Through FY 18 808,174 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 78,468 Total Project Cost:826,567 Rollover at FYE 18 18,393 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 826,567 - - - - - - - 826,567 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total:826,567 - - - - - - - 826,567 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Hopewell House Renovations (AKA Thomas Byrd Sr. House) $826,567 2020 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The 2.5 acre site, which contains the nearly 4,000-square-foot, two-story home, dates back to at least the mid-1800s according to local historians. The City purchased the Hopewell House from foreclosure in 2011 for $250,000 in order to save the site, which is believed to be one of the oldest in North Fulton. Renovations are necessary to allow the house to function as a senior services center, a place for city-sponsored events and a facility that our citizens can utilize for special occasions. Newnan-based Headley Construction will handle all renovations to the home and site. Additional landscaping to be addressed. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Hopewell House (15690 Hopewell Rd) IMPACT ON OPERATING BUDGET: The operating impact will consist of grounds and facility maintenance, as well as utilities.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: 187 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541401401 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design -Cap Proj Impact Fees Construction -Expended Through FY 18 740,402 856,396 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other -Cap Proj Impact Fees Total Project Cost:-Rollover at FYE 18 779,172 1,431,986 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 1,519,574 (561,041)------958,533 Debt Financing --------- Grant Funding --------- Impact Fees 2,288,382 650,000 650,000 650,000 650,000 650,000 650,000 650,000 6,838,382 Funding Source Total:3,807,956 88,959 650,000 650,000 650,000 650,000 650,000 650,000 7,796,915 - - - - - - IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: The funds in this account are allocated for the acquisition or expansion of the city's parks and trails. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Park and Trail Expansion $0 N/A Parks & Recreation 188 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-542201000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 26,920 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:-Rollover at FYE 18 2,862 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 29,782 -------29,782 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:29,782 -------29,782 - - 500 - - 500 Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Parks & Recreation) $0 N/A General Administration Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION: These funds provide for standard replacement of vehicles other than Police, Fire and Public Works FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: The impact will involve general vehicle maintenace and gasoline Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: 189 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541200003 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 100,000 Construction 3,593,120 Expended Through FY 18 77,180 Land Acquisition 4,200 Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:3,697,320 Rollover at FYE 18 221,625 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 298,805 598,515 700,000 700,000 700,000 700,000 --3,697,320 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:298,805 598,515 700,000 700,000 700,000 700,000 --3,697,320 - - - - - - Insert picture Providence Park IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Providence Park occupies 42 acres of land off Providence Rd. It has been closed to the public since 2004 to cleanup toxic waste found in the soil. Fulton County completed the remediation of the waste spill in 2015 and turned the park over to the City of Milton. During the years the park was closed, it fell into disrepair. The park was opened in fall 2016 for passive use. The FY17 funding is being used to develop an overall master plan for the park. Funding in FY18 is not yet based upon specific projects as the master plan is not yet completed. This funding request anticipates supporting several immediate projects that will be needed, specifically, the repair of the creek bank erosion to divert water out of the rock quarry, the development of bathrooms, running water and a shelter. This would be in support of the Children's Charities effort to develop an all inclusive playground. As the master planning of the park moves through the process, we will be monitoring the future funding requests to match the needs identified. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Providence Park $3,697,320 2021 Parks & Recreation 190 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 100,000 Construction 900,000 Expended Through FY 18 - Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,000,000 Rollover at FYE 18 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget ---250,000 250,000 500,000 --1,000,000 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:---250,000 250,000 500,000 --1,000,000 - - - - - - Insert picture Chadwick Landfill IMPACT ON OPERATING BUDGET: The impact on the operating budget will consist of grounds maintenance; however, it is difficult to project estimated costs until a master plan is done of the space. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Chadwick Landfill occupies aver 126 acres of land off Arnold Mill Rd on the northwest end of the City. It is owned and operated by Waste Management and accepts non-hazardous construction and demolition debris. Within the next 3-5 years, it is expected to reach capacity and will be capped by WM. The City anticipates acquiring this land to be used as a park. A master plan will be done to determine how the space will be used. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Chadwick Landfill $1,000,000 2024 Parks & Recreation 191 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 250,000 Construction 1,250,000 Expended Through FY 18 - Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:1,500,000 Rollover at FYE 18 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget ----300,000 300,000 600,000 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:------300,000 300,000 600,000 900,000 - - - - - Insert picture Birmingham Park IMPACT ON OPERATING BUDGET: No impact projected at this time.Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This 200+ acre site is on the north end of the City behind Fire Station 43 (750 Hickory Flat Rd). It is currently an undeveloped, passive park that is open to the public for activities like hiking, horseback riding, dog walking, etc. About 40 acres of land and the Fire Station are still held by Fulton County as collateral for a Certificate of Participation they obtained to construct the Station prior to the incorporation of Milton. The debt is scheduled to be paid off in 2019 at which time the land and building will be acquired by the City. Through the 2017 city-wide parks and recreation master plan is likely to lead us to suggestions for what we can do at Birmingham Park. Any short-term recommendations may be funded out of the parks and trail expansion account. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Birmingham Park $1,500,000 Beyond 2022 Parks & Recreation 192 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-521200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 197,340 Construction -Expended Through FY 18 142,854 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:197,340 Rollover at FYE 18 54,486 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 197,340 -------197,340 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:197,340 -------197,340 - - - - - - IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Increase our capacity for active, passive and linear parks PROJECT DESCRIPTION and/or JUSTIFICATION: The City of Milton has started work on a new Master Plan. We have identified a need for an additional Trails Master Plan and an overlay project development plan. This FY18 funding request is in support of these additional plan needs including the Providnec ePark Master Plan. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Park & Recreation Enrichment PROJECT NAME:Parks & Recreation Master Plan Update $197,340 2018 Parks & Recreation 193 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 525,000 Construction 6,975,000 Expended Through FY 18 - Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:7,500,000 Rollover at FYE 18 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget --------- Debt Financing --7,500,000 -----7,500,000 Grant Funding --------- Other --------- Funding Source Total:--7,500,000 -----7,500,000 - 150,000 75,000 - - 225,000 Insert picture Rendering of a Community Center IMPACT ON OPERATING BUDGET: This will result in an ongoing cost of the maintenance of the facility as well as the operation of the facility Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Build an Indoor Community Center PROJECT DESCRIPTION and/or JUSTIFICATION: The City has expanded the inventory of outdoor fields and playspaces. The next step in the development of our Parks facilities is the development of an indoor community center. This could be used for basketball, exercise classes, summer camps, art classes, dance classes, active senior activities and adult activities. We would first do a needs assessment and then a master plan that would then lead into a design and then construction. Costs can be reduced if it is built on land already owned by the City of Milton FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Park & Recreation Enrichment PROJECT NAME:Indoor Community Center $8,000,000 2020 Parks & Recreation 194 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:310-6110-541100001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design -Cap Proj Fd G.O. Bond Fd Construction -Expended Through FY 18 -4,488,131 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other -Cap Proj Fd G.O. Bond Fd Total Project Cost:-Rollover at FYE 18 -20,281,912 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget --------- GO Bond 24,650,043 -------24,650,043 Interest Earned 120,000 100,000 ------220,000 Funding Source Total:24,770,043 100,000 ------24,870,043 - - - - - - Insert picture Milton Landscape IMPACT ON OPERATING BUDGET: The cost of maintenance (mowing, litter pickup, etc) for each parcel purchased will have an impact on the operating fund. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Open Space Preservation PROJECT DESCRIPTION and/or JUSTIFICATION: Since a $25 million greenspace bond was approved by our citizens in November 2017, the city and the Milton Greenspace Advisory Committee (MGAC) are now working on the creation of a viable conservation plan. All bond funds used to purchase greenspace will be accounted for in this conservation account within the Parks & Recreation Department. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Protect and Preserve Open Space PROJECT NAME:Land Conservation $0 2030 Parks & Recreation 195 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541200004 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 35,000 Construction -Expended Through FY 18 - Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:35,000 Rollover at FYE 18 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget -35,000 ------35,000 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:-35,000 ------35,000 - - - - - - IMPACT ON OPERATING BUDGET: [Enter impact description]Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Explore partnerships and relationships to meet the needs of the community. PROJECT DESCRIPTION and/or JUSTIFICATION: Planning initiatives for Mayfield Road Park in cooperation with the City of Alpharetta. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Park & Recreation Enrichment PROJECT NAME:Mayfield Road Park $35,000 2019 Parks & Recreation 196 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 229,831 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:-Rollover at FYE 18 141,319 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget --------- Debt Financing --------- Grant Funding --------- Tree Recompense Fees 371,150 -------371,150 Funding Source Total:371,150 -------371,150 - - - - - - IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: To provide for an on-call contract for the purchase of trees, including installation and maintenance costs to service such trees. Said trees to be located within public spaces. These funds are generated from tree recompense fees paid by developers. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Tree Recompense Fund N/A N/A Community Development 197 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-521200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 87,287 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 91,449 Total Project Cost:91,449 Rollover at FYE 18 4,162 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 91,449 -------91,449 Debt Financing --------- Grant Funding - GDOT --------- Other --------- Funding Source Total:91,449 -------91,449 - - - - - - IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Plan for Sustainable Growth Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This expenditure will cover the cost of professional planning consultant services to develop a concise "placemaking" plan for the Crabapple/Downtown area. Topics specifically addressed in this plan will include: development of new cross sections for streets as per the "complete streets" principles; delineation of pedestrian trails to enhance conncectivity throughout the area; a parking plan to accommodate future development; development scenarios for vacant land; and, identification of park/greenspace areas. Significant public input will beincorporated in the planning process. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Structure Economic Growth PROJECT NAME:Downtown Milton Master Plan 91,449 2017 Community Development 198 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-521200008 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 86,390 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 195,000 Total Project Cost:195,000 Rollover at FYE 18 81,974 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 168,364 26,636 ------195,000 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:168,364 26,636 ------195,000 0 - - - - - IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Establish a Unified Development Code PROJECT DESCRIPTION and/or JUSTIFICATION: Through the use of professional services, the intent of this project is to create a Unified Development Code that will re-organize and update the City's zoning code, tree ordinance, subdivision regulations, development regulations,and sign ordinance into one coordinated document. By reorganizing and coordinating all of the City's development regulations into one "master" document", confusion regarding our regulations will be eliminated and clarity will be achieved. This will relate to enhanced customer service. Measurement of performance will relate to the completion of the document which is estimated to be 18 to 24 months. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Strategic, Efficient & Engaged Government PROJECT NAME:Unified Development Code 195,000 2018 Community Development 199 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-521200007 340-7410-521200003 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 30,000 Cap Proj Cap Grant Construction 517,313 Expended Through FY 18 131,505 - Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other -Cap Proj Cap Grant Total Project Cost:547,313 Rollover at FYE 18 85,680 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 220,313 83,000 63,000 68,000 63,000 50,000 --547,313 Debt Financing --------- Grant Funding - GDOT --------- Other --------- Funding Source Total:220,313 83,000 63,000 68,000 63,000 50,000 --547,313 - - - - - - Insert picture Gateway Signage IMPACT ON OPERATING BUDGET: No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: This is a continuation of the wayfinding signage program. It includes planning and construction of signage for the Deerfield area. Additionally, it includes "welcome" signage at the entrances to the City; and, addional historic markers for the City. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Provide Responsible and Responsive Government PROJECT NAME:Gateway/Wayfinding Signage and Historic Markers $547,313 2023 Community Development 200 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-521200000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 38,250 Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 38,313 Total Project Cost:38,313 Rollover at FYE 18 63 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 38,313 -------38,313 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:38,313 -------38,313 - - - - - - IMPACT ON OPERATING BUDGET: Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Revise Tree Ordinance PROJECT DESCRIPTION and/or JUSTIFICATION: FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Strategic, Efficient & Engaged Government PROJECT NAME:Tree Ordinance Revision $30,000 2018 Community Development 201 CAPITAL IMPROVEMENT PLAN Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-542401000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 - Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 265,500 Total Project Cost:265,500 Rollover at FYE 18 265,500 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget 265,500 -------265,500 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:265,500 -------265,500 - - - - - - Strategic, Efficient & Engaged Government PROJECT NAME:Permit Tracking Software $265,500 2018 Community Development Create Program to Allow Online Tracking and Submission of Permits PROJECT DESCRIPTION and/or JUSTIFICATION: To purchase new permit tracking software (($150,000 - $200,000); to purchase software for electronic plan review ($50,000); and to purchase the equipment to support the electronic plan review ($15,500). FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: Annual maintenance costs Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: 202 Capital Initiatives Summary FY 2019 Proposed Initiative Capital Projects Fund Impact Fees Fund FINANCE Finance Software Replacement 250,000$-$ TOTAL FINANCE 250,000$-$ INFORMATION TECHNOLOGY IT Infrastructure Improvements 457,000$-$ TOTAL INFORMATION TECHNOLOGY 457,000$-$ FIRE Battalion Vehicle 50,000$-$ TOTAL FIRE 50,000$-$ PUBLIC WORKS Crabapple Pedestrian Enhancements 309,000$-$ TOTAL PUBLIC WORKS 309,000$-$ PARKS & RECREATION Lacrosse Practice Wall 20,000$-$ Additional IGA Field 91,350 808,650 TOTAL PARKS & RECREATION 111,350$808,650$ TOTAL CAPITAL INITIATIVES 1,177,350$808,650$ • Impact Fees of $808,650 will be funded from prior year collections if approved. 203 CAPITAL INITIATIVE REQUEST FORM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1510-542401000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 - Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 250,000 Total Project Cost:250,000 Rollover at FYE 18 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget -250,000 ------250,000 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:- 250,000 - - - - - - 250,000 - - - - - - IMPACT ON OPERATING BUDGET: Annual maintenance fees would be similar to those already realized with the current software package. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: Recognize future challenges or threats and plan for them today. PROJECT DESCRIPTION and/or JUSTIFICATION: Our current financial software has been inconsistent with regard to performance over the past year. After moving to a new tax module within the current software package issues with general ledger postings and processes were recognized. If the CPI exemption passes in November we in finance are concerned about the ability of the existing software to perform the complex calculations necessary to yield the exemptions due. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Strategic, Efficient & Engaged Government PROJECT NAME:Financial Software Replacement 250,000 2019 Finance 204 CAPITAL INITIATIVE REQUEST FORM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1535-542401000 300-1535-542402000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 - Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 457,000 Total Project Cost:457,000 Rollover at FYE 18 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget -457,000 ------457,000 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:- 457,000 - - - - - - 457,000 - - - - - - Strategic, Efficient & Engaged Government PROJECT NAME:IT Infrastructure Improvements $457,000 2019 Information Technology Recognize future challenges or threats and plan for them today PROJECT DESCRIPTION and/or JUSTIFICATION: City staff have found that the current hosted desktop solution has limited value and suffers from widespread compatibility issues. The costs for this initiative are associated with the transition from an environment hosted by the current managed services provider to a premise-based infrastructure. Staff understands the importance of redundancy and Business Continuity planning. Data backups, security measures, Email archiving, and other critical service will continue to be hosted offsite as prescribed by best practices. Software applications will remain consistent year over year, as many licenses are provided as a subscription. Hardware costs will be high in this first year, but drop significantly as the city begins a standard 3-5 year lifecycle for the replaced equipment FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount IMPACT ON OPERATING BUDGET: [Enter impact description]Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: 205 CAPITAL INITIATIVE REQUEST FORM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design - Construction -Expended Through FY 18 - Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other 50,000 Total Project Cost:50,000 Rollover at FYE 18 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget -50,000 ------50,000 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:- 50,000 - - - - - - 50,000 - - 1,000 - - 1,000 Strategic, Efficient & Engaged Government PROJECT NAME:Fire Battalion Vehicle $50,000 2019 Fire Conduct a Staffing Needs Analysis for Fire Support Services PROJECT DESCRIPTION and/or JUSTIFICATION: The Fire Battalion Vehicle was originally purchased in 2014 and, based on mileage estimates, scheduled for replacement in FY 2019 (along with one staff vehicle in FY18 and two additional staff vehicles in FY 19 as well as a scheduled engine replacement). While the staff vehicles both have high mileage (approx. 100,000), the current Battalion is trending low on its mileage (currently at 46,000) and has not had significant mechanical issues. As a consequence, this initiative proposes replacing the Battalion truck, but rolling the relatively low mileage vehicle into fire administration. The reasoning behind this is that the current vehicle (an Expedition) has 1) proven too small to carry the needed equipment and is currently bursting at the proverbial seams, and 2) is not ideal for the new cancer initiative, putting firefighting gear in the open air environment of the passenger compartment. The anticipated replacement is a marked crew cab F150 with a camper shell and command package. This will provide a lower-mileage vehicle in the admin fleet and put the Battalion in a more suitable vehicle. The fire fleet plan will be adjusted to accommodate this change in deployment. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Fire F-150-Style Vehicle IMPACT ON OPERATING BUDGET: This vehicle was already anticipated in the fire fleet plan and would be placed on a schedule for replacement in approximately five years. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: 206 CAPITAL INITIATIVE REQUEST FORM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 9,000 Construction 300,000 Expended Through FY 18 - Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:309,000 Rollover at FYE 18 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget -309,000 ------309,000 Debt Financing --------- Grant Funding --------- Other --------- Funding Source Total:- 309,000 - - - - - - 309,000 - - - - - - Strategic, Efficient & Engaged Government PROJECT NAME:Crabapple Pedestrian Enhancements $309,000 2021 Public Works Create a safer commute for pedestrians PROJECT DESCRIPTION and/or JUSTIFICATION: To provide enhanced pedestrian mobility within the Crabapple area. Adds crosswalks on Heritage Walk, and Crabapple Road (SR372), refuge islands on Crabapple Road (SR372) and additional parking where possible. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Crabapple Pedestrian Enhancements IMPACT ON OPERATING BUDGET: [Enter impact description]Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: 207 CAPITAL INITIATIVE REQUEST FORM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 5,000 Construction 35,000 Expended Through FY 18 - Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:40,000 Rollover at FYE 18 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget -20,000 ------20,000 Debt Financing --------- Grant Funding --------- Other -20,000 ------20,000 Funding Source Total:- 40,000 - - - - - - 40,000 - - - - - - l Park & Recreation Enrichment PROJECT NAME:Bell Memorial Park Lacrosse Practice Wall $40,000 2019 Parks & Recreation Research New Program Offerings PROJECT DESCRIPTION and/or JUSTIFICATION: We propose to construct a Lacrosse Wall at Bell Memorial Park, north of Field 2. The wall would be 13 feet high, 2 feet thick and 25 feet long. It would be positioned in an area that grass is not growing and there is no irrigation. A few trees of small caliper may have to be relocated. A mulch trail will connect the wall to the existing sidewalk. The wall will be positioned such that lacrosse players can use both sides of the wall simultaneously. The wall would be used to allow players to practice ball handling skills. A Lacrosse Wall is a key training component for the sport and would allow us to increase the participation of players during practice. A key to this project is funding. I propose that the City fund 1/2 of this project and that our Lacrosse Partners fund the other 1/2. I have spoken directly with representatives of EagleStix, Cambridge Youth Lacrosse and Milton Youth Lacrosse and all three have enthusiastically agreed to financially participate. This idea has been vetted by the Parks and Recreation Advisory Board and was approved by a unanimous vote. In addition, the PRAB recommended that once the wall is completed that we collaborate with the Milton Arts Council to paint and decorate the wall. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Lacrosse Wall at Milton High School IMPACT ON OPERATING BUDGET: Once completed, the wall will have no significant impact on the operating budget. I am unable to complete the box on the right as an entry of "0" gets changed to a " - ". Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: 208 CAPITAL INITIATIVE REQUEST FORM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction 850,000 Expended Through FY 18 - Land Acquisition - Fleet Acquisition -BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:900,000 Rollover at FYE 18 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Operating Budget -91,350 ------91,350 Debt Financing --------- Grant Funding --------- Impact Fees -808,650 ------808,650 Funding Source Total:- 900,000 - - - - - - 900,000 - - 6,000 2,000 - 8,000 Park & Recreation Enrichment PROJECT NAME:New IGA Field $900,000 2020 Parks & Recreation Enhance Existing Partnerships with Schools PROJECT DESCRIPTION and/or JUSTIFICATION: The City Wide 5 Year Master Plan for Parks and Recreation encourages the development of parcels of land that are already cleared of trees for additional field space as compared to developing land at Birmingham Park. Also recommended by the Master Plan is more partnerships with the Fulton County School system. There is a parcel of land at Milton High School that can easily be developed into a lighted, synthetic turf field with seating. This would be a huge addition to the capacity issues we are experiencing and are projected to become worse in the next 10 years. We have had informal talks with the school and they are receptive to an IGA with the City. This location already has lighted fields on it and has bathrooms and parking readily available. FUNDING SOURCE(S): Previously Allocated Planned Funding Requests Total Funding Unfunded Amount Insert picture Proposed Location of New IGA Field IMPACT ON OPERATING BUDGET: Once completed, the ongoing costs will be the additional field maintenance of the turf field, the trash removal and the electricity for the lights. Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: 209 Debt 210 Debt Issuance and Management As mentioned earlier, the City’s main priorities with regard to issuing debt are: Maintaining a sound financial position. This means that long-term tax-exempt debt will only be utilized to provide resources to finance needed capital improvements. Simultaneously, the City will accumulate adequate resources to repay the debt. To maintain and improve the City’s credit rating through strong financial administration. Complying with all applicable federal and state laws, rules and regulations related to the issuance of debt. The City acknowledges that failure to meet the demands of growth may inhibit its continued economic viability, but also realizes that excess outstanding debt may have detrimental effects on the ability of the City to meet its continuing operational needs. Issuing debt commits the City's revenues several years into the future, and may limit its flexibility to respond to changing service priorities, revenue inflows, or cost structures. Adherence to the Debt Management Policy helps ensure that the City issues and manages its debt prudently in order to maintain a sound financial position and protect its credit rating. Credit ratings are the rating agencies' assessment of the City's ability and willingness to repay debt on a timely basis. Credit ratings are an important indicator in the credit markets and can influence interest rates a borrower must pay. Each of the rating agencies believes that debt management is a positive factor in evaluating issuers and assigning credit ratings. Milton’s adherence to federal and state laws, rules and regulations as well as its strong financial policies and procedures made it possible to obtain a triple A rating, the highest credit quality given by the rating agencies, on its first attempt to secure a credit rating. With virtually no credit history due to the pay-as-you-go nature of purchases in the past, the City received a triple-A rating from Standard & Poor’s (AAA) and Moody’s (Aaa) in 2017. The City recognizes that there are advantages and disadvantages to both the pay-as-you-go method of financing purchases and to issuing debt. Milton staff weighs out these factors each year during the update to the seven-year Capital Improvement Plan. The matrix below outlines some of the main advantages and disadvantages taken into consideration during the planning process: Future funds are not tied up Infrastructure is delivered in servicing debt payments when it is needed Interest savings can be put Spreads costs over the towards other projects useful life of the asset Greater budget transparency Increases capacity to invest Avoid the risk of default Allocates costs to citizens who receive the related benefits Long wait time for Potentially high borrowing new infrastructure rate/interest costs Large projects may exhaust the Debt payments limit future entire budget for capital projects budget flexibility Inflation risk Generations forced to service debt requirements Allocates costs of project to Additional tax levy may be citizens that may not benefit required to repay debt Advantages Disadvantages PAY-AS-YOU-GO DEBT FINANCING 211 General Obligation Debt Under Georgia financing laws, the City's outstanding general obligation debt shall not exceed 10 percent of total assessed property value. By law, the general obligation debt subject to the limitation may be offset by amounts set aside for repaying the general obligation bonds. Calculation of the legal debt limit based on audited data contained in the Fiscal Year 2017 Comprehensive Annual Financial Report (CAFR): Assessed Value: $ 2,507,363,471 10% of Assessed value (Legal Debt Limit): $ 250,736,347 Milton Debt Applicable to Debt Limit: $ 23,495,000 Legal Debt Margin: $ 227,241,347 Milton’s current net debt applicable to the debt limit is 10.34%, leaving significant room for growth if the voters choose to approve future general obligation bonds. The Georgia Constitution (Article 9, Sec- tion 5, Paragraph 1) states that only debt approved by the majority of qualified voters voting in an election held for that purpose is subject to the debt limit calculation. Therefore, the City’s other long-term debt related to revenue bonds and capital leases are excluded from the debt limit calculation. Debt Service Fiscal Year Principal Interest 2019 $ 810,000 $ 899,375 2020 855,000 858,875 2021 895,000 816,125 2022 940,000 771,375 2023 985,000 724,375 2024 1,035,000 675,125 2025 1,090,000 623,375 2026 1,145,000 568,875 2027 1,200,000 511,625 2028 1,260,000 451,625 2029 1,295,000 413,825 2030 1,335,000 374,975 2031 1,390,000 321,575 2032 1,430,000 279,875 2033 1,475,000 236,975 2034 1,520,000 192,725 2035 1,565,000 147,125 2036 1,610,000 100,175 2037 1,660,000 51,875 $23,495,000 $9,019,875 Note: For more information regarding the City's revenue bond and capital lease debt, see the Executive Summary p. XX. 212 Glossary 213 A Accrual Basis of Accounting – A method of accounting where revenues are recorded when they are earned and expenditures are recorded when goods or services are received. Ad Valorem Tax – A tax based on the value of the property. Amortization – The reduction of debt by regular payments of principal and interest sufficient to retire the debt by maturity. Appropriation – An authorization made by the city council which permits officials and department heads to incur obligations against and to make expenditures of governmental resources. Assessed Value – The value placed on the property for tax purposes. The assessed value of property is 40% of the fair market value. B Balanced Budget (General Fund) – Total anticipated revenues plus that portion of the fund balance in excess of authorized reserves that is designated as a funding source shall equal the total estimated expenditures for each fund. Basis of Accounting – Timing of recognition for financial reporting purposes. Basis of Budgeting – Method used to determine when revenues and expenditures are recognized for budgeting purposes. Bond – A written promise to pay a specified sum of money at a specified future date or dates together with periodic interest at specified rates. Bonds are typically used for long-term debt. Budget – The financial plan for the operations of a department, program or project for the current year or for the duration of the project. Budget Amendment – A revision of the adopted budget that, when approved, replaces the original provision and increases or decreases the budget appropriation. C Capital Assets (Fixed Assets) – Land, improvements to land, easements, buildings, building improvements, vehicles, machinery, equipment, works of art or historical treasures, infrastructure and all other tangible or intangible assets that are used in operations and have an initial useful life extending beyond a single reporting period. Milton recognizes capital assets as those assets with an estimated useful life of three or more years and with an acquisition value of $10,000 or more. Capital Improvement Plan (CIP) – A comprehensive five-to-seven year plan, updated annually, of the capital projects for the city. Capital Outlay – An expenditure for the acquisition or, or addition to, a fixed asset. Items acquired for less than $10,000 are not considered capital outlay for the city. Capital Projects Fund – Fund type used to account for financial resources that are restricted, committed or assigned to expenditure for capital outlays. Charter – Manual that establishes the government structure and defines boundaries, specific powers, functions, essential procedures, and legal control. In Georgia, a charter is created through a legislative act of the Georgia General Assembly. Contingency – Funds set aside for unforeseen future needs and budgeted in a “non-departmental” account. Contingency funds can be transferred to a department budget only by the action of city council. Credit Risk – Risk that an issuer or other counterparty to an investment will not fulfill its obligations. D Debt – An obligation resulting from the borrowing of money or from the purchase of goods and services. Debt Service – Available resources set aside for the payment of principal and interest to lenders or creditors on outstanding debt. Department – A major administrative division of the city with indicated overall management responsibility for an operation or a group of related operations within a functional area. Depreciation – The portion of the cost of a fixed asset charged as an expense during a particular period. The cost of a fixed asset is prorated over the estimated useful life of the asset. E Encumbrance – A commitment of funds against appropriations in which the expenditure has not actually been made at the time of the recording. To encumber funds means to set aside funds for a future expenditure. Expenditure (Expense) – This term refers to the outflow of funds paid or to be paid for an asset obtained or a good/service received regardless of when the expense is actually paid. “Expenditure” applies to Governmental Funds and “Expense” to Proprietary Funds. F Fair Market Value – An estimate of the market value of the property as determined by the Fulton County Board of Assessors. Fiduciary Fund – A category of funds used to report assets held in a trustee or agency capacity for others and which therefore cannot be used to support the government’s own programs. Fiscal Year – The twelve month period designated by the city council signifying the beginning and ending period for recording financial transactions. Milton’s fiscal year runs October 1 through September 30. Function – Group of related activities aimed at accomplishing a major service or regulatory program for which a government is responsible. Fund – Fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances and changes therein, that are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. Fund Balance – Net position of a governmental fund (difference between assets, liabilities, deferred outflows of resources and deferred inflows of resources). G General Fund – One of five governmental fund types. The general fund typically serves as the chief operating fund of a government. The general fund is used to account for all financial resources not accounted for in some other fund. General Obligation Bonds – Bonds whose principal and interest are paid from property tax for debt service and are backed by the city’s full faith and credit. Approval by referendum vote is required for general obligation bonds to be issued. Generally Accepted Accounting Principles (GAAP) – Conventions, rules and procedures that serve as the norm for the fair presentation of financial statements. Governmental Accounting Standards Board (GASB) – Ultimate authoritative accounting and financial reporting standard-setting body for state and local governments. Governmental Funds – Funds generally used to account for tax-supported activities. There are five types of governmental funds: the general fund, special revenue funds, debt service funds, capital projects funds and permanent funds. I Interest Rate Risk – Risk that changes in interest rates will adversely affect the fair value of an investment. Interfund Transfers – Flows of assets (such as cash or goods) between funds and blended component units of the primary government without equivalent flows of assets in return and without a requirement for repayment. L Legal Level of Budgetary Control – Level at which a government’s management may not reallocate resources without approval from the legislative body. Levy – To impose taxes, special assessments or service charges for the support of government activities. Long-term Debt – Debt with a maturity date of more than one year after the date of issuance. M Mill – A tax rate equal to $1 per $1,000 of assessed property value. Millage Rate – The ad valorem tax rate expressed in the amount levied per thousand dollars of taxable assessed value of the property. Modified Accrual Basis of Accounting – Basis of accounting where revenues are recorded when they become measurable and available and expenditures are recorded in the period in which governments in general normally liquidate the related liability rather than when that liability is first incurred (if earlier). P Personal Property – Property that can be moved with relative ease such as boats, machinery and inventoried goods. Property Taxes – Tax bases on the assed value of a property, either real estate or personal. Tax liability falls on the owner of record as of the appraisal date. Public Hearing – A specifically designated time, place and opportunity for citizens, community groups, businesses and other stakeholders to address the legislative body on a particular issue. It allows interested parties to express their opinions and the legislative body and/or staff to hear their concerns and advice. R Revenue Bonds – Bonds whose principal and interest are payable exclusively from specified revenue source. These bonds do not require approval by referendum. S Short-term Debt – Debt with a maturity date of less than one year after the date of issuance. Special Revenue Fund – Governmental fund type used to account for the proceeds of specific revenue sources that are restricted or committed to expenditure for specific purposes other than debt service or capital projects and exclusive of resources held in trust for individuals, private organizations or other governments. W Working Capital – A dollar amount reserved in the (general fund) fund balance that is available for unforeseen emergencies, to handle shortfalls caused by revenue declines and to provide cash liquidity during periods of low cash flow. Glossary 214 A Accrual Basis of Accounting – A method of accounting where revenues are recorded when they are earned and expenditures are recorded when goods or services are received. Ad Valorem Tax – A tax based on the value of the property. Amortization – The reduction of debt by regular payments of principal and interest sufficient to retire the debt by maturity. Appropriation – An authorization made by the city council which permits officials and department heads to incur obligations against and to make expenditures of governmental resources. Assessed Value – The value placed on the property for tax purposes. The assessed value of property is 40% of the fair market value. B Balanced Budget (General Fund) – Total anticipated revenues plus that portion of the fund balance in excess of authorized reserves that is designated as a funding source shall equal the total estimated expenditures for each fund. Basis of Accounting – Timing of recognition for financial reporting purposes. Basis of Budgeting – Method used to determine when revenues and expenditures are recognized for budgeting purposes. Bond – A written promise to pay a specified sum of money at a specified future date or dates together with periodic interest at specified rates. Bonds are typically used for long-term debt. Budget – The financial plan for the operations of a department, program or project for the current year or for the duration of the project. Budget Amendment – A revision of the adopted budget that, when approved, replaces the original provision and increases or decreases the budget appropriation. C Capital Assets (Fixed Assets) – Land, improvements to land, easements, buildings, building improvements, vehicles, machinery, equipment, works of art or historical treasures, infrastructure and all other tangible or intangible assets that are used in operations and have an initial useful life extending beyond a single reporting period. Milton recognizes capital assets as those assets with an estimated useful life of three or more years and with an acquisition value of $10,000 or more. Capital Improvement Plan (CIP) – A comprehensive five-to-seven year plan, updated annually, of the capital projects for the city. Capital Outlay – An expenditure for the acquisition or, or addition to, a fixed asset. Items acquired for less than $10,000 are not considered capital outlay for the city. Capital Projects Fund – Fund type used to account for financial resources that are restricted, committed or assigned to expenditure for capital outlays. Charter – Manual that establishes the government structure and defines boundaries, specific powers, functions, essential procedures, and legal control. In Georgia, a charter is created through a legislative act of the Georgia General Assembly. Contingency – Funds set aside for unforeseen future needs and budgeted in a “non-departmental” account. Contingency funds can be transferred to a department budget only by the action of city council. Credit Risk – Risk that an issuer or other counterparty to an investment will not fulfill its obligations. D Debt – An obligation resulting from the borrowing of money or from the purchase of goods and services. Debt Service – Available resources set aside for the payment of principal and interest to lenders or creditors on outstanding debt. Department – A major administrative division of the city with indicated overall management responsibility for an operation or a group of related operations within a functional area. Depreciation – The portion of the cost of a fixed asset charged as an expense during a particular period. The cost of a fixed asset is prorated over the estimated useful life of the asset. E Encumbrance – A commitment of funds against appropriations in which the expenditure has not actually been made at the time of the recording. To encumber funds means to set aside funds for a future expenditure. Expenditure (Expense) – This term refers to the outflow of funds paid or to be paid for an asset obtained or a good/service received regardless of when the expense is actually paid. “Expenditure” applies to Governmental Funds and “Expense” to Proprietary Funds. F Fair Market Value – An estimate of the market value of the property as determined by the Fulton County Board of Assessors. Fiduciary Fund – A category of funds used to report assets held in a trustee or agency capacity for others and which therefore cannot be used to support the government’s own programs. Fiscal Year – The twelve month period designated by the city council signifying the beginning and ending period for recording financial transactions. Milton’s fiscal year runs October 1 through September 30. Function – Group of related activities aimed at accomplishing a major service or regulatory program for which a government is responsible. Fund – Fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances and changes therein, that are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. Fund Balance – Net position of a governmental fund (difference between assets, liabilities, deferred outflows of resources and deferred inflows of resources). G General Fund – One of five governmental fund types. The general fund typically serves as the chief operating fund of a government. The general fund is used to account for all financial resources not accounted for in some other fund. General Obligation Bonds – Bonds whose principal and interest are paid from property tax for debt service and are backed by the city’s full faith and credit. Approval by referendum vote is required for general obligation bonds to be issued. Generally Accepted Accounting Principles (GAAP) – Conventions, rules and procedures that serve as the norm for the fair presentation of financial statements. Governmental Accounting Standards Board (GASB) – Ultimate authoritative accounting and financial reporting standard-setting body for state and local governments. Governmental Funds – Funds generally used to account for tax-supported activities. There are five types of governmental funds: the general fund, special revenue funds, debt service funds, capital projects funds and permanent funds. I Interest Rate Risk – Risk that changes in interest rates will adversely affect the fair value of an investment. Interfund Transfers – Flows of assets (such as cash or goods) between funds and blended component units of the primary government without equivalent flows of assets in return and without a requirement for repayment. L Legal Level of Budgetary Control – Level at which a government’s management may not reallocate resources without approval from the legislative body. Levy – To impose taxes, special assessments or service charges for the support of government activities. Long-term Debt – Debt with a maturity date of more than one year after the date of issuance. M Mill – A tax rate equal to $1 per $1,000 of assessed property value. Millage Rate – The ad valorem tax rate expressed in the amount levied per thousand dollars of taxable assessed value of the property. Modified Accrual Basis of Accounting – Basis of accounting where revenues are recorded when they become measurable and available and expenditures are recorded in the period in which governments in general normally liquidate the related liability rather than when that liability is first incurred (if earlier). P Personal Property – Property that can be moved with relative ease such as boats, machinery and inventoried goods. Property Taxes – Tax bases on the assed value of a property, either real estate or personal. Tax liability falls on the owner of record as of the appraisal date. Public Hearing – A specifically designated time, place and opportunity for citizens, community groups, businesses and other stakeholders to address the legislative body on a particular issue. It allows interested parties to express their opinions and the legislative body and/or staff to hear their concerns and advice. R Revenue Bonds – Bonds whose principal and interest are payable exclusively from specified revenue source. These bonds do not require approval by referendum. S Short-term Debt – Debt with a maturity date of less than one year after the date of issuance. Special Revenue Fund – Governmental fund type used to account for the proceeds of specific revenue sources that are restricted or committed to expenditure for specific purposes other than debt service or capital projects and exclusive of resources held in trust for individuals, private organizations or other governments. W Working Capital – A dollar amount reserved in the (general fund) fund balance that is available for unforeseen emergencies, to handle shortfalls caused by revenue declines and to provide cash liquidity during periods of low cash flow. 215 A Accrual Basis of Accounting – A method of accounting where revenues are recorded when they are earned and expenditures are recorded when goods or services are received. Ad Valorem Tax – A tax based on the value of the property. Amortization – The reduction of debt by regular payments of principal and interest sufficient to retire the debt by maturity. Appropriation – An authorization made by the city council which permits officials and department heads to incur obligations against and to make expenditures of governmental resources. Assessed Value – The value placed on the property for tax purposes. The assessed value of property is 40% of the fair market value. B Balanced Budget (General Fund) – Total anticipated revenues plus that portion of the fund balance in excess of authorized reserves that is designated as a funding source shall equal the total estimated expenditures for each fund. Basis of Accounting – Timing of recognition for financial reporting purposes. Basis of Budgeting – Method used to determine when revenues and expenditures are recognized for budgeting purposes. Bond – A written promise to pay a specified sum of money at a specified future date or dates together with periodic interest at specified rates. Bonds are typically used for long-term debt. Budget – The financial plan for the operations of a department, program or project for the current year or for the duration of the project. Budget Amendment – A revision of the adopted budget that, when approved, replaces the original provision and increases or decreases the budget appropriation. C Capital Assets (Fixed Assets) – Land, improvements to land, easements, buildings, building improvements, vehicles, machinery, equipment, works of art or historical treasures, infrastructure and all other tangible or intangible assets that are used in operations and have an initial useful life extending beyond a single reporting period. Milton recognizes capital assets as those assets with an estimated useful life of three or more years and with an acquisition value of $10,000 or more. Capital Improvement Plan (CIP) – A comprehensive five-to-seven year plan, updated annually, of the capital projects for the city. Capital Outlay – An expenditure for the acquisition or, or addition to, a fixed asset. Items acquired for less than $10,000 are not considered capital outlay for the city. Capital Projects Fund – Fund type used to account for financial resources that are restricted, committed or assigned to expenditure for capital outlays. Charter – Manual that establishes the government structure and defines boundaries, specific powers, functions, essential procedures, and legal control. In Georgia, a charter is created through a legislative act of the Georgia General Assembly. Contingency – Funds set aside for unforeseen future needs and budgeted in a “non-departmental” account. Contingency funds can be transferred to a department budget only by the action of city council. Credit Risk – Risk that an issuer or other counterparty to an investment will not fulfill its obligations. D Debt – An obligation resulting from the borrowing of money or from the purchase of goods and services. Debt Service – Available resources set aside for the payment of principal and interest to lenders or creditors on outstanding debt. Department – A major administrative division of the city with indicated overall management responsibility for an operation or a group of related operations within a functional area. Depreciation – The portion of the cost of a fixed asset charged as an expense during a particular period. The cost of a fixed asset is prorated over the estimated useful life of the asset. E Encumbrance – A commitment of funds against appropriations in which the expenditure has not actually been made at the time of the recording. To encumber funds means to set aside funds for a future expenditure. Expenditure (Expense) – This term refers to the outflow of funds paid or to be paid for an asset obtained or a good/service received regardless of when the expense is actually paid. “Expenditure” applies to Governmental Funds and “Expense” to Proprietary Funds. F Fair Market Value – An estimate of the market value of the property as determined by the Fulton County Board of Assessors. Fiduciary Fund – A category of funds used to report assets held in a trustee or agency capacity for others and which therefore cannot be used to support the government’s own programs. Fiscal Year – The twelve month period designated by the city council signifying the beginning and ending period for recording financial transactions. Milton’s fiscal year runs October 1 through September 30. Function – Group of related activities aimed at accomplishing a major service or regulatory program for which a government is responsible. Fund – Fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances and changes therein, that are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. Fund Balance – Net position of a governmental fund (difference between assets, liabilities, deferred outflows of resources and deferred inflows of resources). G General Fund – One of five governmental fund types. The general fund typically serves as the chief operating fund of a government. The general fund is used to account for all financial resources not accounted for in some other fund. General Obligation Bonds – Bonds whose principal and interest are paid from property tax for debt service and are backed by the city’s full faith and credit. Approval by referendum vote is required for general obligation bonds to be issued. Generally Accepted Accounting Principles (GAAP) – Conventions, rules and procedures that serve as the norm for the fair presentation of financial statements. Governmental Accounting Standards Board (GASB) – Ultimate authoritative accounting and financial reporting standard-setting body for state and local governments. Governmental Funds – Funds generally used to account for tax-supported activities. There are five types of governmental funds: the general fund, special revenue funds, debt service funds, capital projects funds and permanent funds. I Interest Rate Risk – Risk that changes in interest rates will adversely affect the fair value of an investment. Interfund Transfers – Flows of assets (such as cash or goods) between funds and blended component units of the primary government without equivalent flows of assets in return and without a requirement for repayment. L Legal Level of Budgetary Control – Level at which a government’s management may not reallocate resources without approval from the legislative body. Levy – To impose taxes, special assessments or service charges for the support of government activities. Long-term Debt – Debt with a maturity date of more than one year after the date of issuance. M Mill – A tax rate equal to $1 per $1,000 of assessed property value. Millage Rate – The ad valorem tax rate expressed in the amount levied per thousand dollars of taxable assessed value of the property. Modified Accrual Basis of Accounting – Basis of accounting where revenues are recorded when they become measurable and available and expenditures are recorded in the period in which governments in general normally liquidate the related liability rather than when that liability is first incurred (if earlier). P Personal Property – Property that can be moved with relative ease such as boats, machinery and inventoried goods. Property Taxes – Tax bases on the assed value of a property, either real estate or personal. Tax liability falls on the owner of record as of the appraisal date. Public Hearing – A specifically designated time, place and opportunity for citizens, community groups, businesses and other stakeholders to address the legislative body on a particular issue. It allows interested parties to express their opinions and the legislative body and/or staff to hear their concerns and advice. R Revenue Bonds – Bonds whose principal and interest are payable exclusively from specified revenue source. These bonds do not require approval by referendum. S Short-term Debt – Debt with a maturity date of less than one year after the date of issuance. Special Revenue Fund – Governmental fund type used to account for the proceeds of specific revenue sources that are restricted or committed to expenditure for specific purposes other than debt service or capital projects and exclusive of resources held in trust for individuals, private organizations or other governments. W Working Capital – A dollar amount reserved in the (general fund) fund balance that is available for unforeseen emergencies, to handle shortfalls caused by revenue declines and to provide cash liquidity during periods of low cash flow. 216 STATE OF GEORGIA FULTON COUNTY ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT THE FISCAL 2019 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA APPROPRIATING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, ADOPTING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. WHEREAS, the City Manager of the City of Milton has presented a proposed fiscal year 2019 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budgets is a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the fiscal year 2019 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s fiscal year 2019 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. ADOPTED AND APPROVED this 24th day of September, 2018. CITY OF MILTON, GEORGIA By: ________________________ Mayor Joe Lockwood _________________________ Councilmember Peyton Jamison _________________________ ________________________ Councilmember Matt Kunz Councilmember Joe Longoria _________________________ ________________________ Councilmember Laura Bentley Councilmember Rick Mohrig (SEAL) Attest: _______________________________ Sudie AM Gordon, City Clerk First Reading: September 10, 2018 First Public Hearing: September 10, 2018 Second Public Hearing: September 24, 2018 Adoption: September 24, 2018 MILTON* ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: S 5tember 14, 2018 FROM: Steven Krokoff, City Manager AGENDA ITEM: Consideration of a Resolution of the City of Milton Updating and Authorizing 9-1-1 Charges on Telephone Services and Wireless Enhanced 9-1-1 Charges on Wireless Services other than Prepaid Wireless Services; Providing an Effective Date; Repealing Prior Resolutions in Conflict; and for Other Purposes. MEETING DATE: Monday, September 24, 2018 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (JAPPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (,I ES () NO CITY ATTORNEY REVIEW REQUIRED: (11(ES () NO APPROVAL BY CITY ATTORNEY: (APPROVED () NOT APPROVED PLACED ON AGENDA FOR: C>014411 -01t 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 STATE OF GEORGIA RESOLUTION NO. ___________ COUNTY OF FULTON A RESOLUTION OF THE CITY OF MILTON UPDATING AND AUTHORIZING 9-1-1 CHARGES ON TELEPHONE SERVICES AND WIRELESS ENHANCED 9-1-1 CHARGES ON WIRELESS SERVICES OTHER THAN PREPAID WIRELESS SERVICES; PROVIDING AN EFFECTIVE DATE; REPEALING PRIOR RESOLUTIONS IN CONFLICT; AND FOR OTHER PURPOSES WHEREAS, pursuant to O.C.G.A. § 36-35-3, municipal corporations have the legislative power to adopt clearly reasonable ordinances, resolutions, or regulations relating to their property, affairs, and local government; and WHEREAS, O.C.G.A. § 46-5-133(a) authorizes counties and municipalities that operate or contract for the operation of an emergency 9-1-1 system to adopt a resolution to impose a monthly 9-1-1 charge or wireless enhanced 9-1-1 charge on telephone service and wireless service not including prepaid wireless service; and WHEREAS, pursuant to O.C.G.A. § 46-5-134(a)(1)(A)(i), 9-1-1 charges on telephone service shall be imposed at the rate of $1.50 per month; and WHEREAS, pursuant to O.C.G.A. § 46-5-134(a)(2), wireless enhanced 9-1-1 charges on wireless telephone service, not including prepaid wireless service, shall also be imposed at the rate of $1.50 per month; and WHEREAS, pursuant to O.C.G.A. § 46-5-134(d)(2), revenues received by the City from such charges must be deposited in the City’s Emergency Telephone System Fund; and WHEREAS, in accordance with O.C.G.A. §§ 46-5-133 and 46-5-134, the City of Milton currently imposes 9-1-1 charges and wireless enhanced 9-1-1 charges in the amount of $1.50 per month; and WHEREAS, the City of Milton desires to retain the current monthly charge of $1.50 and to update its 9-1-1 resolution to conform to recent revisions to state law. NOW THEREFORE BE IT RESOLVED BY THE COUNCIL FOR THE CITY OF MILTON, as follows: Section 1. Definitions Unless specified otherwise in this resolution, all terms shall be defined in the same manner as specified in O.C.G.A. § 46-5-122. Section 2. 9-1-1 Charges on Monthly Services (a) Pursuant to O.C.G.A. § 46-5-133(a), there is imposed a monthly 9-1-1 charge upon each telephone service subscribed to by a telephone subscriber whose exchange access lines are in the areas served or which would be served by the 9-1-1 service. Pursuant to O.C.G.A. § 46-5- 134(a)(1)(A), the amount of such 9-1-1 charge shall be $1.50 per month per telephone service provided to the telephone subscriber. (b) Pursuant to O.C.G.A. § 46-5-133(a), there is imposed a monthly wireless enhanced 9-1-1 charge upon each wireless telecommunications connection, other than a connection for prepaid wireless service, subscribed to by a telephone subscriber whose place of primary use is within the geographic area that is served by the City of Milton, or that would be served by the City of Milton for the purpose of such an emergency 9 -1-1 system. Pursuant to O.C.G.A. § 46-5-134(a)(2)(A), the amount of such enhanced wireless 9-1-1 charge shall be $1.50 per month per wireless telecommunications connection provided to the telephone subscriber. Section 3. Collecting and Remitting of 9-1-1 Charges All such 9-1-1 charges and wireless enhanced 9-1-1 charges collected by service suppliers shall be remitted to the Georgia Department of Revenue, as the contracted collection partner of the Georgia Emergency Communications Authority, at the times and in the manner provided by O.C.G.A. § 38-3-185, O.C.G.A. § 38-3-186, and any other Georgia Department of Revenue or Georgia Emergency Communications Authority rule or regulation adopted pursuant to Article 12 of Chapter 13 of Title 38 of the Official Code of Georgia Annotated and Chapter 13 of Title 50 of the Official Code of Georgia Annotated, the “Georgia Administrative Procedures Act.” Section 4. Deposit and Use of Proceeds Pursuant to O.C.G.A. § 46-5-134, all proceeds received by the City of Milton from 9-1-1 charges or wireless enhanced 9-1-1 charges imposed by this resolution shall be deposited in the Emergency Telephone System Fund maintained by the City; kept separate from general revenue of the City; and used exclusively for the statutorily authorized purposes. Section 5. Resolution Filing Requirements The City Clerk shall file with the state revenue commissioner a certified copy of this resolution within ten (10) days of the adoption thereof. Any subsequent amendment to this resolution shall likewise be so filed by the clerk within ten (10) days of the adoption thereof. Section 6. Effective Date and Applicability This resolution shall become effective one hundred and twenty (120) days from the date of its adoption. Any prior resolutions pertaining to 9-1-1 charges or wireless enhanced 9-1-1 charges shall remain in effect until such date. Section 7. Repealer All resolutions, or parts of resolutions, in conflict with this resolution are repealed as of the Effective Date above. SO RESOLVED this _____ day of 2018, the public health, safety, and welfare demanding it. Approved: __________________________________ Joe Lockwood, Mayor Attest: ______________________________________ Sudie Gordon, Clerk, City of Milton Seal: TO: FROM: MitTofq* ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM City Council DATE: September 14, 2018 Steven Krokoff, City Manager P AGENDA ITEM: Consideration of a Resolution of the City of Milton Updating and Authorizing 9-1-1 Charges on Prepaid Wireless Services; Providing an Effective Date; Repealing Prior Resolutions in Conflict; and for Other Purposes. MEETING DATE: Monday, September 24, 2018 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (,, 'ES () NO CITY ATTORNEY REVIEW REQUIRED: (,K'ES () NO APPROVAL BY CITY ATTORNEY. (44PPROVED (J NOT APPROVED PLACED ON AGENDA FOR: 0?1wholf 2006 Heritage Walk Milton, GA P: 678.242.2500 1 F: 678.242.2499 info @cityofmiltonga. us I www.cityofmiltongo.us 0000 STATE OF GEORGIA RESOLUTION NO. ___________ COUNTY OF FULTON A RESOLUTION OF THE CITY OF MILTON UPDATING AND AUTHORIZING 9-1-1 CHARGES ON PREPAID WIRELESS SERVICES; PROVIDING AN EFFECTIVE DATE; REPEALING PRIOR RESOLUTIONS IN CONFLICT; AND FOR OTHER PURPOSES WHEREAS, pursuant to O.C.G.A. § 36-35-3, municipal corporations have the legislative power to adopt clearly reasonable ordinances, resolutions, or regulations relating to their property, affairs, and local government; and WHEREAS, Part 4 of Article 2 of Chapter 5 of Title 46 of the Official Code of Georgia Annotated, authorizes counties and cities that operate a 9-1-1 public safety answering point to impose a 9-1-1 charge on prepaid wireless service at the retail point of sale; and WHEREAS, pursuant to Code Section 46-5-134.2 of the Official Code of Georgia Annotated, such charges shall be imposed at the rate of $1.50 per retail transaction; and WHEREAS, revenues received by a county or municipality from such charges must be deposited in the emergency telephone system fund maintained by the county or municipality; and WHEREAS, the City of Milton operates a 9-1-1 public safety answering point; and WHEREAS, the City of Milton desires to update its 9-1-1 prepaid wireless charges in accordance with revisions to state law. NOW THEREFORE BE IT RESOLVED BY THE COUNCIL FOR THE CITY OF MILTON, as follows: Section 1. Definitions Unless specified otherwise in this resolution, all terms shall be defined in the same manner as specified in O.C.G.A. § 46-5-122 and O.C.G.A. § 46-5-134.2(a). Section 2. 9-1-1 Charges on Monthly Services (a) Pursuant to O.C.G.A. § 46-5-134.2(b)(1), there is imposed a prepaid wireless 9-1-1 charge, and the amount of such 9-1-1 charge shall be $1.50 per retail transaction occurring within the jurisdiction of the public safety answering point. (b) The prepaid wireless 9-1-1 charges under this section shall commence January 1, 2019. Section 3. Collecting and Remitting of 9-1-1 Charges All such prepaid wireless 9-1-1 charges collected by service suppliers shall be remitted to the Georgia Department of Revenue, as the contracted collection partner of the Georgia Emergency Communications Authority, at the times and in the manner provided by O.C.G.A. § 38-3-185, O.C.G.A. § 38-3-186, and any other Georgia Department of Revenue or Georgia Emergency Communications Authority rule or regulation adopted pursuant to Article 12 of Chapter 13 of Title 38 of the Official Code of Georgia Annotated and Chapter 13 of Title 50 of the Official Code of Georgia Annotated, the “Georgia Administrative Procedures Act.” Section 4. Deposit and Use of Proceeds Pursuant to O.C.G.A. § 46-5-134, all proceeds received by the City of Milton from 9-1-1 charges imposed by this resolution shall be deposited in the Emergency Telephone System Fund maintained by the City; kept separate from general revenue of the City; and used exclusively for the statutorily authorized purposes. Section 5. Resolution Filing Requirements The City Clerk shall file with the state revenue commissioner a certified copy of this resolution within ten (10) days of the adoption thereof. Any subsequent amendment to this resolution shall likewise be so filed by the clerk within ten (10) days of the adoption thereof. Section 6. Effective Date and Applicability This resolution shall become effective on January 1, 2019. Any prior resolution establishing such prepaid wireless 9-1-1 charges shall remain in effect until such date. Section 7. Repealer All resolutions, or parts of resolutions, in conflict with this resolution are repealed as of the Effective Date above. SO RESOLVED this _____ day of 2018, the public health, safety, and welfare demanding it. Approved: __________________________________ Joe Lockwood, Mayor Attest: ______________________________________ Sudie Gordon, Clerk, City of Milton Seal: MILTON, ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: S tember 14, 2018 FROM: Steven Krokoff, City Manage AGENDA ITEM: Consideration of RZ18-12 - Article VI, Division 18 - C-1 Community Business District as it Relates to Gas Stations. MEETING DATE: Monday, September 24, 2018 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (,KAPPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (,))'ES () NO CITY ATTORNEY REVIEW REQUIRED: Ul"YES () NO APPROVAL BY CITY ATTORNEY: (,�41`ROVED () NOT APPROVED PLACED ON AGENDA FOR: 011-0140l?) 2006 Heritage Walk Milton, GA P: 678.242.2500 1 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us F-fZ®Z�TO'� From: Carter Lucas, Assistant City Manager To: Honorable Mayor and City Council Members Re: Text Amendment – RZ18-12 - Text Amendment to Article VI, Division 18 – C-1 Community Business District Date: August 30, 2018 for the September 24, 2018 Mayor and City Council Meeting (September 10, 2018 First Presentation and September 17, 2018 Council Work Session) Department Recommendation: The Community Development Department recommends Approval of the proposed text amendment. Executive Summary: The City of Milton Mayor and City Council on May 7, 2018 approved a moratorium of the submittal of plans for gas stations until which time additional development standards are approved. The purpose of this text amendment is to provide development standards for gasoline stations, including ones developed with convenience stores for the areas of Milton that are not within the Deerfield and Crabapple Form Based Codes. This item was first presented to the Planning Commission on July 25, 2018. At the meeting, Staff was asked to provide additional information regarding how to define “gas pumps”, and the possibility of excluding car washes and emission testing stations. Lastly, to include other residential zoning districts in the distance requirement for fuel pump canopies. Staff has provided a definition for “fuel pump” as well as proposed excluding accessory car washes and emission testing stations and additional zoning districts as they relate to the distance from the pump canopy. These standards are similar to the requirements that exist in the Form Based Code areas of the City. Legal Review: Paul Frickey - Jarrard & Davis (August, 2018) Attachment(s): RZ18-12 Text Amendment and ordinance. STATE OF GEORGIA ORDINANCE____ COUNTY OF FULTON RZ18-12 AN ORDINANCE TO AMEND ARTICLE VI, DIVISION 18 – C-1 (COMMUNITY BUSINESS) DISTRICT OF THE ZONING ORDINANCE. BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on September 24, 2018 6:00 p.m. as follows: SECTION 1. That the amendment of Article VI, Division 18 – C-1 (Community Business) District in the City of Milton Zoning Ordinance relating to Gas Stations is hereby adopted and approved; and is attached hereto as if fully set forth herein, and; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the 24th day of September, 2018. ____________________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk RZ18-12 – Text Amendment to C-1 Zoning District for Gasoline Stations prepared for the City of Milton Mayor and City Council Meeting on September 24, 2018. (First Presentation on September 18, Work Session on September 17, 2018) 1 DIVISION 18. - C-1 COMMUNITY BUSINESS DISTRICT Sec. 64-774. - Scope and intent. The regulations set forth in this division are the C-1 district regulations. Article IX should be consulted to determine uses and minimum standards for uses allowed by administrative permits or use permits. The C-1 district is intended to provide locations in which neighborhood and community-oriented retail and service activities conclude a transition, or land areas which complement a transition into a more intense activity area. Complementary noncommercial uses are also permitted. Sec. 64-775. - Use regulations. Within the C-1 district, land and structures shall be used in accordance with standar ds herein. Any use not specifically designated as permitted shall be prohibited. (1) Permitted uses. Structures and land may be used for only the following purposes: a. Apartment, above or behind commercial and office uses in the same building. b. Art gallery. c. Assembly hall. d. Automotive parking lot. e. Automotive specialty shop. f. Catering, carryout and delivery. g. Church, temple or other place of worship. h. Clinic. i. Commercial amusement, indoor. j. Convalescent center/nursing home/hospice. k. Day care facility. l. Delicatessen. m. Financial establishment. n. Funeral home. o. Garage, automobile repair, except painting, body repair and overhaul of major components. p. Gasoline stations with or without convenience stores. q. Group residence. r. Gymnasium. s. Health club/spa. t. Hotel. u. Landscaping business, garden center. v. Laundry and dry cleaning shop (excluding Laundromats). w. Lawn service businesses. x. Library. y. Millinery or similar trade whenever products are sold retail, exclusively on the site where produced. z. Motel. aa. Museum. RZ18-12 – Text Amendment to C-1 Zoning District for Gasoline Stations prepared for the City of Milton Mayor and City Council Meeting on September 24, 2018. (First Presentation on September 18, Work Session on September 17, 2018) 2 bb. Office. cc. Parking garage/deck. dd. Parking lot. ee. Personal care home. ff. Pet grooming (no overnight stay). gg. Photography studio. hh. Plant nursery. ii. Printing shop, convenience. jj. Repair shop, not involving any manufacturing on the site. kk. Research laboratory. ll. Restaurant. mm. Retail store or shop not to include Roadside vending. nn. School of business, dance, music or similar school. oo. Service station, except that repair and service offerings shall not include painting, body repair nor overhaul of major components, and no portion of the site shall be used for the display of cars for sale. pp. Stadium. qq. Telecommunications facility per Section 54 of the Milton City Code. rr. Theater. (2) Accessory uses. Structures and land may be used for uses customarily incidental to any permitted use and a dwelling may be used for a home occupation. Automobile and/or moving truck rental may be used in accessory to a permitted use. Not more than 45 percent of the floor area of a building or land may be devoted to storage incidental to primary uses. Sec. 64-776. - Development standards. (a) Height regulations. No structure shall exceed the higher of four stories or 60 feet in height except as approved pursuant to article IX. (b) Minimum front yard shall be 40 feet. (c) Minimum side yard shall be as follows: (1) Adjacent to interior lot lines: 25 feet for dwellings. (2) None for all other buildings. See article III of this zoning ordinance for buffer and landscape requirements. (3) For all buildings adjacent to streets: 40 feet. (d) Minimum rear yard shall be as follows: (1) Adjacent to interior lot lines: 25 feet for dwellings. (2) None for all other buildings. See article III of this zoning ordinance for buffer and lands cape requirements. (e) Minimum lot area shall be as follows: (1) Single-family dwelling: 18,000 square feet. (2) Two-family dwelling: 18,000 square feet. RZ18-12 – Text Amendment to C-1 Zoning District for Gasoline Stations prepared for the City of Milton Mayor and City Council Meeting on September 24, 2018. (First Presentation on September 18, Work Session on September 17, 2018) 3 (3) Multifamily dwelling, including a unit above or behind a commercial use: 2,500 square feet . (4) All other buildings: no minimum. (f) Minimum heated floor area per unit shall be as follows: (1) Single-family dwelling: 1,100 square feet. (2) Two-family dwelling: 800 square feet. (3) Multifamily dwelling: 700 square feet. (4) Efficiency apartment: 450 square feet. (g) Minimum lot frontage shall be 35 feet adjoining a street. (h) Minimum accessory structure requirements: (1) Single-family and two-family uses. Accessory structures may be located in the rear yard only but shall not be located within a minimum yard. (2) Other use. Accessory structures shall not be located in the minimum front yard. (i) Gasoline Stations (1) Gasoline station canopie s and fuel pumps: i. Shall be located to the side, or rear of the principal structure. ii. Fuel pump canopies shall be located the greater of: a. 300 feet from any interior side or rear lot l ine that adjoins a lot that contains a residential structure; or b. 100 feet from any property zoned AG-1, R-1, R-2, R-2A, R-3, R-3A, R-4, R-4A, R-5, R-5A, R-6, MIX with a residential component , or CUP. (2) There shall be no more than 8 fuel pumps allowed on the site. (3) Fuel pump canopy shall have a minimum 6:12 pitch roof subject to the approval of the Design Review Board. (4) Fuel pump canopies shall not exceed 14 feet in height as measured to the soffit. (5) Fuel pump canopies shall be compatible with the color, texture, material, and architectural design of the principal structure. (6) Fuel pump canopy support columns shall be compatible with the color, texture, and material of the facade of the principal structure. (7) Fuel pump canopies, canopy support columns, and fuel pumps shall not be internally illuminated. (8) There shall be no carwash or emission inspection station located on the same parcel with the gasoline station. (9) Any parcel on which a pump is located must have a principal structure of not less than 1,600 square feet located thereon . (10) Lighting shall be shielded to direct light and glare onto the parcel where the gas/fueling station is located. RZ18-12 – Text Amendment to C-1 Zoning District for Gasoline Stations prepared for the City of Milton Mayor and City Council Meeting on September 24, 2018. (First Presentation on September 18, Work Session on September 17, 2018) 4 (11) Intercom or speaker systems shall only be utilized for the purpose of communications between employees and customers and shall direct sound away from adjacent residential structures. (12) Location, number, and size of the following uses shall be approved by the Design Review Board: air pumps, vacuums, and charging stations. (13) Definitions: i. Fuel pump: Also known as a "fueling position," means any device used for the sale of fuel for motor vehicles. A single fuel pump is a fuel pump that can serve only one vehicle at a time. The number of pumps on a single device is determined by the maximum number of vehicles that can be serviced at the same time. ii. Emission inspection station: means any permanent or temporary structure that provide the service of inspecting automobile emissions as required by the State of Georgia. iii. Car wash: means an area or structure equipped with facilities for washing automobiles. Sec. 64-777. - Other regulations. The following headings contain provisions applicable to the C-1 district: (1) Development regulations: article XVII of this zoning ordinance. (2) Exceptions: article II, division 3 of this zoning ordinance. (3) Floodplain management: article IV of this zoning ordinance. (4) Off-street parking and loading: article VIII of this zoning ordinance. (5) Outside storage: article II, division 2 of this zoning ordinance. (6) Landscape area and buffer regulations: article III of this zoning ordinance. (7) River protection: Metropolitan River Protection Act, O.C.G.A. § 12-5-440 et seq. (8) Signs: article XVI of this zoning ordinance. (9) Noise study report: section 64-2131. Secs. 64-778—64-796. - Reserved. MILTON%r ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 14, 2018 FROM: Steven Krokoff, City Manager 0 AGENDA ITEM: Consideration of an Ordinance to Amend Chapter 18, Article IV - Monitored Alarm Systems, Sections 18-68 - 18-93. MEETING DATE: Monday, September 24, 2018 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (.1APPROVED () NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (,,yYES () NO CITY ATTORNEY REVIEW REQUIRED: (YES () NO APPROVAL BY CITY ATTORNEY: klAPPROVED () NOT APPROVED PLACED ON AGENDA FOR: O111,41 146 2006 Heritage Walk Milton, GA P: 678.242.2500 1 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: Rich Austin, Chief of Police Date: Submitted on September 17, 2018 for the September 24, 2018 Regular City Council Meeting Agenda Item: Consideration of an Ordinance to Amend Chapter 18, Article IV – Monitored Alarm Systems, Sections 18-68 – 18-93 Department Recommendation: Approval Executive Summary: This is an update and revision to the ordinance regulating Monitored Alarm systems. The purpose of this revision is to correct conflicting language and to institute best practices related to Monitored Alarm Systems as provided by the Georgia Association of Chiefs of Police (GACP) and the Security Industry Alarm Coalition (SIAC). Funding and Fiscal Impact: None Alternatives: N/A Legal Review: Melissa A. Klatzkow, Jarrard and Davis, August, 30, 2018 Concurrent Review: Steve Krokoff, City Manager Attachment(s): Ordinance Revision 2 ORDINANCE NO. STATE OF GEORGIA COUNTY OF FULTON AN ORDINANCE TO REVISE AND UPDATE REGULATIONS AND RESTRICTIONS RELATED TO MONITORED ALARM SYSTEMS, AND FOR RELATED PURPOSES The Council of the City of Milton hereby ordains, while in regularly called Council meeting on the 24th day of September, 2018 at 6:00 p.m., as follows: WHEREAS, pursuant to Section 1.12(b)(17) of the City Charter, the City is authorized to provide for the general health, safety, and welfare; and, WHEREAS, the City desires to update the regulations and restrictions applicable to the use of Monitored Alarm Systems; NOW THEREFORE, Chapter 18, Article IV “Monitored Alarm Systems “and Chapter 18 of Appendix A of The Code of the City of Milton, Georgia, is hereby amended by incorporating the insertions and deletions shown in the document attached hereto and incorporated herein by reference as Exhibit A. ORDAINED this 24th day of September, 2018. Approved: _______________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie Gordon, City Clerk (Seal) EXHIBIT A MILTON FALSE ALARM ORDINACE REVISION September 2018 ARTICLE IV. - MONITORED ALARM SYSTEMS[2] DIVISION 1. - GENERALLY Sec. 18-68. - Definitions. The following words, terms, and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Alarm company means a person, company, firm, or corporation subject to the licensing requirements, and engaged in selling, leasing, installing, servicing or monitoring alarm systems; this person shall be licensed in compliance with city and state laws. Alarm permit means a permit issued to an alarm user by the City allowing the operation of an alarm system within the City. Alarm signal means a detectable signal; audible or visual, generated by an alarm system, to which law enforcement is requested to respond. Alarm system means any single device or assembly of equipment designed to signal the occurrence of an illegal or unauthorized entry or other activity to which law enforcement is requested to respond. This article does not include any alarm system installed on a motor vehicle, boat alarms, fire alarms, domestic violence alarms, or alarms designed to elicit a medical emergency. Alarm user means any person, corporation, partnership, proprietorship, governmental or educational entity or any other entity owning, leasing, or operating an alarm system, or on whose premises an alarm system is maintained for the protection of such premises. Alarm User Awareness Class means a class conducted for the purpose of educating alarm users about the responsible use, operation, and maintenance of alarm systems and the problems created by false alarms. Cancellation means termination of response by the Police Department when the alarm company notifies the Police Department that there is not an existing situation at the alarm site requiring police response after an alarm dispatch request. If cancellation 4 occurs prior to police arriving at the scene, this is not a false alarm for the purpose of civil penalty, and no penalty will be assessed. City means the City of Milton or its agent. Compliance Standards means equipment and installation methods shall comply with all appropriate nationally recognized testing laboratories and American National Standards Institute (ANSI) requirements False alarm means the activation of an alarm system when, upon inspection by the Police Department, there is no evidence of unauthorized entry, robbery, or other such crime attempted in or on the premises which would have activated a properly functioning alarm system. Notwithstanding the foregoing, a false alarm does not include an alarm which can reasonably be determined to have been caused or activated by unusually violent conditions of nature. Permit year means a 12-month period beginning on the day and month on which an alarm permit is issued. Runaway alarm means an alarm system that produces repeated alarm signals that do not appear to be caused by separate human action. The Police Department may in its discretion discontinue police responses to alarm signals from what appears to be a runaway alarm. Verify means an attempt by the alarm system monitoring company to contact the alarm site and/or alarm user by telephone and/or other means, whether or not actual contact with a person is made, to determine whether an alarm signal is valid before requesting law enforcement response. A second call shall be made to an alternate number provided by the alarm user if the first attempt fails. False alarm means the activation of a signal from a monitored alarm system which elicits a response from the police and/or fire department when there is in fact no emergency or actual or threatened criminal activity necessitating such a response. The term "false alarm" includes, without being limited to, any monitored alarm system signal activated as a result of weather, negligence, accident, mechanical failure, electrical failure, electrical surge, signals activated intentionally in nonemergency situations, and signals activated where the actual cause of such activation is unknown. There is a rebuttable presumption that an activated monitored alarm system signal is a false alarm if the responding personnel, after following normal procedures in their response and investigation, find no evidence of unauthorized entry, criminal activity or other emergency. An activated alarm system signal shall not be considered a false alarm if: (1) The police or fire department is notified to cancel its response by the alarm user or the alarm user's monitoring agent prior to the time emergency personnel arrive at the premises; 5 (2) The monitored system signal was intentionally activated by an individual based upon a reasonable belief that an emergency or actual or threatened criminal activity requiring immediate response existed; (3) The monitored system signal was activated by lightening lightning or other act of nature resulting in an electrical surge which causes physical damage to the alarm system and which damage is evidenced by the written report of a licensed alarm system contractor who conducted an inspection of the system at the premises and personally observed such physical damage. Monitored alarm system. (1) The term "monitored alarm system" means any assembly of equipment or device, whether mechanical or electrical, arranged or designed to signal by any means the occurrence of an illegal entry into the premises or any other activity requiring urgent police attention or any assembly of equipment or device, whether mechanical or electrical, arranged or designed to signal by any means the occurrence of a fire at the premises and to which the police and/or fire department may reasonably be expected to respond. (2) The term "monitored alarm system" does not include: a. Alarm systems installed exclusively for the purpose of signaling an ongoing robbery, fire or medical emergency; b. Any alarm system installed in a motor vehicle. Monitored alarm user means the person or other entity which owns, leases, rents, manages, possesses, or has primary control over the premises in which a monitored alarm system is installed or maintained. Premises means the building or structure, or any portion of a building or structure, in which there is installed or maintained a monitored alarm system. (Ord. No. 06-11-16, § 1(ch. 12, art. 2, § 1), 11-21-2006; Ord. No. 07-04-23, § 1(ch. 12, art. 2, § 1), 4-19-2007; Ord. No. 16-05-276 , §§ 1—5, 5-16-2016) Sec. 18-69. - Penalty. (a) Excessive false alarms/Failure to register.. It is hereby found and determined that three or more false alarms within a permit year is excessive, constitutes a public nuisance, and shall be unlawful. Civil penalties for false alarms within a permit year may be assessed against an alarm user as follows: Thi rd false al arm. . ………………... $50.00 Fourth false al arm. .. …………….... $100.00 Fi fth and ov er false al arm … . . . … ...$150.00 6 Failure to Register ………………… ..$100.00 provided, however, that no alarm user shall be assessed fines in excess of $600.00 for false alarms that occur at the same premises in any 24-hour period. (b) Other Civil Penalty (ies). Except as provided in Section 18-69(a), all other violations of this article will be enforced through the assessment of civil penalty (ies) in the amount of $100.00 per violation. (c) Payment of Civil Penalty (ies). Civil penalty(ies) shall be paid within (30) days from the date of the invoice. (d) Discontinuance of law enforcement response. The failure of an alarm user to make payment of any civil penalty(ies) assessed under this ordinance within 30 days from the date of the invoice shall result in discontinuance of law enforcement response to alarm signals that may occur at the premises described in the alarm user's permit until payment is received. In addition, failure to register and obtain a permit may result in no law enforcement response to an unregistered alarm. However, response by law enforcement shall continue in the normal course in response to 911 calls to the emergency communications center, or upon verification by the alarm contractor or user that an alarm was set off as a result of criminal activity. Normal alarm responses will be restored under the following circumstances: (1) Upon the filing of an appeal as provided in this ordinance; or (2) Upon the Ci ty’s receipt of full payment from the al arm u ser who is sixty (60) or more days delinquent on payment of any civil penalties. (e) Civil Non-criminal violation. A violation of any of the provisions of this ordinance shall be a civil violation and shall not constitute a misdemeanor or infraction. (f) Alarm User Awareness Class. The City may establish an Alarm User Awareness Class and may request the assistance of the area alarm companies to assist in developing and conducting the class. The class shall inform alarm users of the problems created by false alarms and instruct alarm users how to help reduce false alarms. The City may grant the option of attending a class in lieu of paying one assessed fine, not to exceed $100. Upon conviction, violations of this article shall be punished as follows: (1) For the second and each subsequent false alarm that occurs at the same premises within any 12-month period, a fine shall be assessed in the amount of $150.00; provided, however, that no monitored alarm user shall be assessed fines in excess of $600.00 for false alarms that occur at the same premises in any 24-hour period. (2) For all other violations of this article, not including false alarms, a fine shall be assessed in the amount of $100.00 and, in addition thereto, the violator may be enjoined by the municipal court judge from continuing the violation. (3) Each violation shall constitute a separate offense. 7 (4) False alarms shall not be counted for purposes of assessing the penalties provided for in subsection (1)(a) of this section so long as such false alarms occurred within ten days following the installation of the monitored alarm system. (Ord. No. 06-11-16, § 1(ch. 12, art. 2, § 7), 11-21-2006; Ord. No. 07-04-23, § 1(ch. 12, art. 2, § 7), 4-19-2007) Sec. 18-70. - Purpose and intent. Based on the experiences of surrounding municipalities and communities and their law enforcement officers, Tthe council finds that emergency response to false alarms creates additional risks to public safety by diverting limited public safety resources away from both real emergencies and normal patrol activities intended and designed to prevent criminal acts. Therefore, the purpose of this article is to promote public safety by making monitored alarm users in the city directly responsible for preventing false alarms. (Ord. No. 06-11-16, § 1(ch. 12, art. 2, § 2), 11-21-2006; Ord. No. 07-04-23, § 1(ch. 12, art. 2, § 2), 4-19-2007) Secs. 18-71—18-89. - Reserved. DIVISION 2. - REGULATIONS Sec. 18-90. - Registration. Alarm Permit: (a) Permit required. No person shall use an alarm system without first obtaining a permit for such alarm system from the City. A fee may be required for the initial registration. Each alarm permit shall be assigned a unique permit number, and the alarm user shall provide the permit number to the alarm company to facilitate law enforcement dispatch. (b) Application. The alarm permit shall be requested on an application form provided by the City. An alarm user has the duty to obtain an application from the City. (c) Transfer of possession. Alarm permits are not transferable. Within 30 days of obtaining possession of the property, at which an alarm system is maintained, the person (alarm user) obtaining possession of the property shall file a new application for an alarm permit (d) Reporting updated information. Whenever the information provided on the alarm permit application changes, the alarm user shall provide correct information to the City within 30 days of the change. In addition, each year after the issuance of the permit, permit holders will receive from the City a form requesting updated information. The permit holder shall complete and return this form to the City whether or not any of the 8 requested information has changed. A failure to comply with this subsection will constitute a violation of this article and may result in a civil penalty. (e) Multiple alarm systems. If an alarm user has one or more alarm systems protecting two or more separate structures having different addresses and/or tenants, a separate permit shall be required for each structure and/or tenant. In the interest of public safety, all information contained in and gathered through the alarm registration applications, no response records, applications for appeals and any other alarm records shall be held in confidence by all employees and/or representatives of the City, subject to and in compliance with the applicable state law, including, but not limited to, the provisions of O.C.G.A 50-18-70 et seq. Duties of Alarm User: (a) Maintain the premises and the alarm system in a method that will reduce or eliminate false alarms; and (b) Provide the alarm company the permit number, (the number must be provided to the communications center by the alarm company to facilitate dispatch). (c) Respond or cause a representative to respond to the al arm system’s l ocati on wi thi n a reasonable amount of time, as determined by the Milton Police Department. (d) Not manually activate an alarm for any reason other than an occurrence of an event that the alarm system was intended to report. (e) An alarm user must obtain a new permit and pay any associated fees if there is a change in address or ownership of the location of the alarm system. Duties of Alarm Monitoring Company: (a) Any person/business engaged in providing alarm monitoring services in the City shall comply with the following: 1)Obtain and maintain the required state, county and/or city license(s) and or permits. 2)Provide the name, address, and telephone numbers of the alarm company license holder or a designee who can be called in an emergency, 24 hours a day; and be able to respond to an alarm call, when notified, within a reasonable amount of time. 3)Be able to provide the most current contact information for the alarm user; and to contact a key holder for a response, if requested. (b) Prior to activation of the alarm system, the alarm company must provide instructions explaining the proper operation of the alarm system to the alarm user. (c) Provide written information to the alarm user on how to obtain service from the alarm company for the alarm system. 9 (d) An alarm company performing monitoring services shall: 1)Attempt to verify, by calling the alarm site and/or alarm user by telephone, to determine whether an alarm signal is valid before requesting dispatch. Telephone verification shall require, as a minimum that a second call also be made to a different number, if the first attempt fails to reach an alarm user who can properly identify themselves to attempt to determine whether an alarm signal is valid, EXCEPT in the case of a panic or robbery-in-progress alarm, or in cases where a crime-in-progress has been verified by video and/or audible means. a. The failure of an alarm company, or any person or entity providing similar monitoring services, to attempt to verify the alarm signal will not negate the alarm user’s responsi bil i ty for vi olati ons of the articl and any civil penalties associated therewith. 2)Provide alarm user registration number to the communications center to facilitate dispatch and/or cancellations. 3)Communicate any available information about the location of the alarm to the communications center. 4)Communicate a cancellation to the law enforcement communications center as soon as possible following a determination that response is unnecessary. (a) Required; contents. No later than five business days following the installation of any monitored alarm system, the alarm user or monitoring company shall provide the following information to the city treasurer's office using the prescribed registration form: (1) The complete name, address, and phone number of the alarm user; (2) The names of all persons authorized to enter the premises and deactivate the alarm system signal as well as all phone numbers at which such persons can be reached; (3) The name and telephone number of the alarm user's monitoring agent, if any; (4) If known, the name and telephone number of the person or entity which installed the alarm system; and (5) An alarm registration fee set by resolution of the city council. (b) Information changes to be reported. Any changes in the information set forth in subsection (a) of this section must be reported to the city treasurer's office within five business days. Monitored alarm users utilizing alarm systems installed prior to the effective date of the ordinance from which this article is derived shall provide the information set forth in subsection (a) of this section to the city treasurer's office no later than 60 days following such effective date. (c) Grandfather clause. All alarm systems installed before incorporation of the city shall be registered with the city treasurer's office within six months after the effective date of the ordinance from which this article is derived. (Ord. No. 06-11-16, § 1(ch. 12, art. 2, § 3), 11-21-2006; Ord. No. 07-04-23, § 1(ch. 12, art. 2, § 3), 4-19-2007) Sec. 18-91. - Deactivation mechanism required. Prohibited Acts (or Violations) 10 No monitored alarm system installed after the effective date of the ordinance from which this article is derived shall be used unless such system is equipped with a mechanism or device that automatically deactivates the alarm system signal no later than 30 15minutes after activation. It shall be a violation of this article to activate an alarm system for the purpose of summoning law enforcement when no burglary, robbery, or other crime dangerous to life or property is being committed or attempted on the premises, or otherwise to cause a false alarm. (Ord. No. 06-11-16, § 1(ch. 12, art. 2, § 4), 11-21-2006; Ord. No. 07-04-23, § 1(ch. 12, art. 2, § 4), 4-19-2007) Sec. 18-92. - Monitoring and enforcement; citation False Alarm Notice. The police department or fire department shall be responsible for the enforcement of this article. This article shall be enforced by the issuance of a citation false alarm notice. and prosecution in the city municipal court, or other court of competent jurisdiction. Appeals: (a) Appeals process. Assessments of civil penalty (ies) and other enforcement decisions made under this ordinance may be appealed by filing a written notice of appeal with the Milton Police Department within 30 days after the date of notification of the assessment of civil penalty (ies) or other enforcement decision. The failure to file notice of appeal within this period shall constitute a waiver of the right to contest the assessment of penalty (ies) or other enforcement decision. Appeals shall be heard through an administrative process established by the City. The hearing officer's decision is subject to review in the district court by proceedings in the nature of certiorari. (b) Appeal standard. The hearing officer shall review an appeal from the assessment of civil penalty (ies) or other enforcement decisions using a preponderance of the evidence standard. Notwithstanding a determination that the preponderance of the evidence supports the assessment of civil penalty(ies) or other enforcement decision, the hearing officer shall have the discretion to dismiss or reduce civil penalty(ies) or reverse any other enforcement decision where upon a finding of good cause or extenuating circumstances. Government Immunity: Alarm registration is not intended to, nor will it, create a contract, duty or obligation, either expressed or implied, of response. All liability and consequential damage resulting from the failure to respond to a notification is hereby disclaimed and governmental immunity as provided by law is retained. By applying for an alarm permit, the alarm user acknowledges that the Milton Police Department response may be influenced by factors such as: the availability of police units, priority of calls, weather 11 conditions, traffic conditions, emergency conditions, staffing levels and prior response history. Confidentiality: In the interest of public safety, all information contained in and gathered through the alarm registration applications, no response records, applications for appeals and any other alarm records shall be held in confidence by all employees and/or representatives of the City, subject to and in compliance with the applicable state law, including, but not limited to, the provisions of O.C.G.A 50-18-70 et seq. (Ord. No. 06-11-16, § 1(ch. 12, art. 2, § 5), 11-21-2006; Ord. No. 07-04-23, § 1(ch. 12, art. 2, § 5), 4-19-2007; Ord. No. 16-05-276 , §§ 1—5, 5-16-2016) Sec. 18-93. - Violations. (a) Three or more false alarms. It shall be a violation of this article for any monitored alarm user to cause, allow or permit three or more false alarms in any calendar year. It shall also be a violation of this article for any monitored alarm user to fail or otherwise refuse to comply with the registration or equipment requirements set forth in section 18- 90. (b) False requests or reports. No person shall intentionally make, turn in, or report a false alarm of fire or false request for police or ambulance assistance, or aid or abet in the commission of such an act. Chapter 18—Emergency Management Services 18-48 Monthly charge for emergency telephone service $1.50 per telephone line and $1.50 per wireless subscriber 18-49 Prepaid wireless 911 charge $0.75 per retail transaction 18- 69(1) Penalty for false alarm For the third and each subsequent false alarm that occurs at the same premises within any 12-month period permit year Civil penalties for false alarms within a permit year may be assessed against an alarm user as follows: Third False Alarm $50.00, Fourth False Alarm $100, Fifth and over false alarm $150.00 For the 2nd and any subsequent false alarm in a 12-month period a fine is assessed at $150.00 each; no monitored alarm user 12 shall be assessed fines in excess of $600.00 for false alarms that occur at the same premises in any 24-hour period 18- 69(2) Penalty for violation other than false alarm $100.00/each 18-90 (a)(5) Monitored alarm system registration $25.00/each 109 MILTON-% ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 14, 2018 FROM: Steven Krokoff, City Manager (0 AGENDA ITEM: Consideration of an Ordinance to Amend Appendix A, Fees and Other Charges for Chapter 18, Article IV - Monitored Alarm Systems. MEETING DATE: Monday, September 24, 2018 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: V YES () NO CITY ATTORNEY REVIEW REQUIRED: (.?"Y"ES () NO APPROVAL BY CITY ATTORNEY. ((APPROVED (J NOT APPROVED PLACED ON AGENDA FOR: '0C'j")161t 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 infoQcityofmiltonga.us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: Rich Austin, Chief of Police Date: Submitted on September 4, 2018 for the September 24, 2018 Regular City Council Meeting (September 10, 2018 First Presentation) Agenda Item: Consideration of Appendix A, Fees and Other Charges for Chapter 18, Article IV – Monitored Alarm Systems. _____________________________________________________________________________________ Department Recommendation: Approval. Executive Summary: This is an update and revision to the appendix related to the regulation Monitored Alarm systems and penalties associated with violations of this ordinance. The purpose of this revision is to align penalties in the appendix with proposed penalty changes in the ordinance revision. Funding and Fiscal Impact: None. Alternatives: N/A Legal Review: Melissa A. Klatzkow, Jarrard and Davis August 30, 2018 Concurrent Review: Steve Krokoff, City Manager Attachment(s): Ordinance Revision 1 STATE OF GEORGIA ORDINANCE NO. COUNTY OF FULTON AN ORDINANCE TO REVISE APPENDIX A, FEES AND OTHER CHARGES FOR CHAPTER 18, ARTICLE IV – MONITORED ALARM SYSTEMS The Council of the City of Milton hereby ordains, while in regularly called Council meeting on the 24th day of September, 2018 at 6:00 p.m., as follows: SECTION 1. Pursuant to Section 1.12(b)(17) of the City Charter, the City is authorized to provide for the general health, safety, and welfare; and, SECTION 2. The City desires to update the penalties applicable to the use of Monitored Alarm Systems; and SECTION 3. Pursuant to that authorization in Chapter 18, Article IV, Appendix A of the Milton Code is hereby amended with the schedule of said fees and charges as set forth in Exhibit A to t his Ordinance; and SECTION 4. All ordinances, parts of ordinances, or regulations in conflict herewith are Repealed; and SECTION 5. That this Ordinance shall become effective upon its adoption. ORDAINED this 24th day of September, 2018. Approved: _______________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie Gordon, City Clerk (Seal) EXHIBIT A Chapter 18—Emergency Management Services 18-48 Monthly charge for emergency telephone service $1.50 per telephone line and $1.50 per wireless subscriber 18-49 Prepaid wireless 911 charge $0.75 per retail transaction 18- 69(1) Penalty for false alarm For the third and each subsequent false alarm that occurs at the same premises within any 12-month period permit year Civil penalties for false alarms within a permit year may be assessed against an alarm user as follows: Third False Alarm $50.00, Fourth False Alarm $100, Fifth and over false alarm $150.00 For the 2nd and any subsequent false alarm in a 12-month period a fine is assessed at $150.00 each; no monitored alarm user shall be assessed fines in excess of $600.00 for false alarms that occur at the same premises in any 24-hour period 18- 69(2) Penalty for violation other than false alarm $100.00/each 18-90 (a)(5) Monitored alarm system registration $25.00/each TO: FROM: MILT-ON% ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM City Council DATE: September 14, 2018 Steven Krokoff, City Manager AGENDA ITEM: Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia to Amend Appendix A, Fees and Other Charges for Chapter 52 - Taxation. MEETING DATE: Monday, September 24, 2018 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (.APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (-KYES () NO CITY ATTORNEY REVIEW REQUIRED: (,).YES () NO APPROVAL BY CITY ATTORNEY: (,.K PPROVED (J NOT APPROVED PLACED ON AGENDA FOR: 091M46fE 2006 Heritage Walk Milton, GA P: 678.242.2500 1 F: 678.242.2499 info @cityofmiltonga. us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: Bernadette Harvill, Finance Director Date: Submitted on September 4, 2018 for First Presentation on the September 10, 2018 Regular City Council Meeting and Unfinished Business for the September 24, 2018 Regular City Council Meeting Agenda Item: Consideration of an Ordinance of the Mayor and Council of to Amend Appendix A, Fees and Other Charges for Chapter 52 – Taxation Department Recommendation: Approve the attached ordinance to amend Sections 52-19(b) and 52-22(b) providing for updated language with regard to the approved millage rate for fiscal year 2019 and related penalty and interest charges. Executive Summary: After the adoption of the fiscal year 2019 millage rate the language contained within Chapter 52 must be amended to reflect the partial rollback approved by Mayor and Council. Additionally, changes in state law pertaining to the collection of penalty and interest on delinquent taxes require a change to the language in section 52-22(b). Funding and Fiscal Impact: None. Alternatives: None. Legal Review: Ken Jarrard, August 16, 2018 Concurrent Review: Steve Krokoff, City Manager Attachment(s): Ordinance to Amend Appendix A, Fees and Other Charges for Chapter 52 - Taxation STATE OF GEORGIA ORDINANCE NO. COUNTY OF FULTON Page 1 of 3 AN ORDINANCE TO AMEND APPENDIX A, FEES AND OTHER CHARGES FOR CHAPTER 52 - TAXATION BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on September 24, 2018 6:00 p.m. as follows: SECTION 1. That the amendment of Appendix A, Chapter 52 – sections 52- 19(b) and 52-22(b) are revised, adopted and approved; and are attached hereto; and SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed; and SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the 24th day of September, 2018. ____________________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk STATE OF GEORGIA ORDINANCE NO. COUNTY OF FULTON Page 2 of 3 Appendix A - FEES AND OTHER CHARGES FEES AND OTHER CHARGES Section Description Conditions Amount (in dollars) Chapter 52—Taxation 52- 19(b) Ad valorem taxes on property For property subject to the ad valorem tax $4.731390 on 40 percent of each $1,000.00 of property 52- 22(b) Penalties and interest for the delinquent of the ad valorem taxes For property subject to the ad valorem tax An interest rate of 1% per month (minimum $1.00) from the date the taxes are due until the date the taxes are paid. Any period less than one month is considered to be one month. A penalty of 105% is applied to the amount of tax due if not paid within after 90120 days past duedays of the bill date. After 120 days from the imposition of the initial penalty, an additional 5% of any tax amount remaining due shall be imposed. This will continue every 120 days not to exceed 20% of the principal amount of the tax originally due. The penalty shall not apply to the following: (1) Ad valorem taxes of $500.00 or less on homesteaded property; (2) Homesteaded property acquired during the tax year by a new owner who did not receive a bill and who before acquiring such property resided outside the State of GA and if taxes are paid within one year following the due date. Interest on delinquent taxes due shall be calculated at an annual rate equal to the bank prime loan rate as posted by the Board of Governors of the Federal Reserve System in statistical release H. 15 or any publication that may supersede it, plus 3 percent, to accrue monthly. 52-46 Penalty for delinquent payment For hotel and motel tax Penalties of 10% of amount of taxes due to the city, plus 1% interest per month on the unpaid tax 52-47 Hotel and motel For hotel and 3% of the rent for every occupancy of a guestroom in a STATE OF GEORGIA ORDINANCE NO. COUNTY OF FULTON Page 3 of 3 excise tax motel rent hotel in the city 52-94 (a)(1) Rental motor vehicle excise tax For motor vehicle rented 3% of the rental charge. If paid on or before the 20th day of the preceding calendar month, the tax payer may retain a credit in the amount of 3% of the tax due. 52-116 Penalties and interest for failure to remit taxes For rental motor vehicle excise tax A penalty of 5% of the tax then due, plus 1% interest per month thereon the unpaid principal amount due 52- 118(b) Interest on the deficiency determined For excise tax 1% per month or fraction thereof from the due date of the taxes MILTON% ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 14, 2018 FROM: Steven Krokoff, City Manager (�) AGENDA ITEM: Consideration of a Resolution Adopting the Capital Improvements Element 2018 Annual Update, Relating to the City's Impact Fee Program. MEETING DATE: Monday, September 24, 2018 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (4`APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (YES () NO CITY ATTORNEY REVIEW REQUIRED: (?-�ES () NO APPROVAL BY CITY ATTORNEY: (,�IAPPROVED (J NOT APPROVED PLACED ON AGENDA FOR: `) cilm) ' It 2006 Heritage Walk Milton, GA P: 678.242.2500 1 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 To: Honorable Mayor and City Council Members From: Michele McIntosh-Ross, Principal Planner Date: Submitted on September 5, 2018 for the September 24th, 2018 Regular Council Meeting Agenda Item: Consideration of a Resolution Adopting the Capital Improvements Element 2018 Annual Update, Relating to the City’s Impact Fee Program. ______________________________________________________________________________ Department Recommendation: Approval Executive Summary: As a municipality that collects Impact Fees, a Capital Improvements Element (CIE) Annual Update is required per the Georgia Department of Community Affairs (DCA). The 2018 CIE update contains the five-year project lists for impact fee eligible items based on the previously adopted 2017 CIE. A CIE Annual Update was prepared by the city’s impact fee consultants, Ross+ Associates. The document was reviewed by staff, and discussed at the July 9, 2018 council session. A public hearing was held on July 23, 2018 and the council approved a resolution to transmit the draft 2018 CIE Annual Update for State and regional review. The Atlanta Regional Commission and the Georgia Department of Community Affairs have reviewed the 2018 Capital Improvements Element Annual Update, and in a letter dated August 23, 2018 have found it to be consistent with all State and Regional requirements. Funding and Fiscal Impact: None Alternatives: None Legal Review: Paul Frickey – Jarrard & Davis, September 7, 2018 Concurrent Review: Steve Krokoff Attachment(s): 2018 Capital Improvements Element (CIE) Annual Update 2018 Resolution to Adopt Approval letter from ARC August 23, 2018 Mayor Joe Lockwood City of Milton 2006 Heritage Walk Milton, Georgia 30004 RE: 2018 Capital Improvement Element (CIE) Annual Update Dear Mayor Lockwood, ARC has completed the regional review of the 2018 Capital Improvement Element (CIE) Annual Update for the City of Milton. We are pleased to inform you that the Georgia Department of Community Affairs (DCA) has determined that the update conforms to the Development Impact Fee Compliance Requirements and the Minimum Standards and Procedures for Local Comprehensive Planning. Renewal of Qualified Local Government (QLG) status is contingent on local adoption of the update, which may take place at any time. Once adopted, please send ARC digital copies of the adoption resolution and the final, “as adopted” update documents, so that we may forward them to DCA. Upon receiving notice that the update has been adopted, DCA will renew the City’s QLG status. I commend Milton’s leadership and staff for your commitment to the comprehensive planning process. Please contact Robert Herrig at (470) 378-1636 or rherrig@atlantaregional.org if you have any questions or if we can provide further assistance. Sincerely, Samyukth Shenbaga, AICP Manager, Community Development Group Enclosures Cc: Michele McIntosh-Ross, Principal Planner From:Jon West To:Jared Lombard; Andrew Smith; Jonathan Tuley; Robert Herrig Cc:PEMD OPQG Administration Subject:Milton Annual CIE Update Approval Date:Tuesday, August 14, 2018 11:46:38 AM Attachments:image006.png Jared, Andrew, Jon and Robert, Our staff has reviewed the Annual Capital Improvement Element (CIE) Update for the City of Milton and finds that it adequately addresses applicable requirements. The next step is for the local government to adopt the CIE Update. As soon as your office provides DCA with a properly executed adoption resolution and a digital copy of the final adopted version of the CIE Annual Update, we will award Qualified Local Government status to the local government. If you have any questions, please contact us at 404-679-5279. Thanks, Learn more about our commitment to fair housing. Jon A. West, AICP Principal Planner Georgia Department of Community Affairs 60 Executive Park South, NE Atlanta, Georgia 30329 Direct 404-327-6872 Fax 770-302-9703 Jon.West@dca.ga.gov STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. 18- A RESOLUTION ADOPTING THE CAPITAL IMPROVEMENTS ELEMENT 2018 ANNUAL UPDATE WHEREAS, On September 21, 2015, the City of Milton adopted a Capital Improvements Element (CIE) as an amendment to the Milton Comprehensive Plan; and WHEREAS, On October 2nd, 2017, the City adopted the 2017 Annual Update of the Capital Improvements Element; and WHEREAS, the City of Milton has prepared a 2018 Annual Update to the adopted Capital Improvements Element (including financial data for fiscal year 2017 as applicable); and WHEREAS, a proposed Capital Improvements Element 2018 Annual Update (a copy of which is attached hereto as Exhibit “A”) was prepared, submitted to, and reviewed by the Atlanta Regional Commission and the Georgia Department of Community Affairs in accordance with the “Development Impact Fee Compliance Requirements” and the “Minimum Planning Standards and Procedures for Local Comprehensive Planning” adopted by the Department of Community Affairs pursuant to the Georgia Planning Act of 1989; and WHEREAS, the Atlanta Regional Commission and the Georgia Department of Community Affairs have reviewed the 2018 Capital Improvements Element Annual Update, and on August 23, 2018, found it to be in compliance with all State and Regional requirements (a copy of the approval letter is attached hereto as Exhibit “B”); BE IT THEREFORE RESOLVED that the Milton City Council does hereby adopt the Capital Improvements Element 2018 Annual Update attached hereto as Exhibit “A”, in accordance with the requirements of the Development Impact Fee Compliance Requirements adopted pursuant to the Georgia Planning Act of 1989. RESOLVED this 24th day of September, 2018. _________________________ Joe Lockwood, Mayor Attest: _____________________________ Sudie AM Gordon, City Clerk Capital Improvements Element 2018 Annual Update Fiscal Year 2017 (10/1/16—9/30/17) Financial Report & Community Work Program City of Milton, Georgia Adopted: September 24, 2018 Introduction City of Milton 2018 CIE Annual Update ____________ Adopted September 24, 2018 ______________________________________ page 1 This Capital Improvements Element Annual Update has been prepared based on the rules and regulations pertaining to impact fees in Georgia, as specified by the Devel- opment Impact Fee Act (DIFA) and the De- partment of Community Affairs (DCA) docu- ments Development Impact Fee Compliance Requirements and Standards and Proce- dures for Local Comprehensive Planning. These three documents dictate the essential elements of an Annual Update, specifically the inclusion of a financial report and a schedule of improvements. According to DCA’s Compliance Require- ments, the Annual Update: “must include: 1) the Annual Report on impact fees required under O.C.G.A. 36- 71-8; and 2) a new fifth year schedule of improvements, and any changes to or re- visions of previously listed CIE projects, including alterations in project costs, pro- posed changes in funding sources, con- struction schedules, or project scope.” (Chapter 110-12-2-.03(2)(c)) This Annual Update itself is based on the City of Milton’s Capital Improvements Ele- ment, as adopted by the City October 5, 2015. 1 Note that DCA’s Compliance Requirements specify that the work program is to meet the requirements of Chapter 110-12-1-.04(7)(a), which is a reference to the work program requirements in a previous version Financial Report The Financial Report included in this document is based on the require- ments of DIFA, specifically: “As part of its annual audit pro- cess, a municipality or county shall prepare an annual report describing the amount of any development impact fees collected, encumbered, and used during the preceding year by category of public facility and service area.” (O.C.G.A. 36-71- 8(c)) The required financial information for each public facility category appears in the main financial table (page 2); each of the public facility categories has a single, city-wide service area. The sta- tus of all impact fee projects, by public facility category, is shown on the ta- bles on pages 3, 4, 5 and 6. The City’s fiscal year runs from Octo- ber 1 to September 30. of the Standards and Procedures for Local Com- prehensive Planning. The correct current de- scription is found at Chapter 110-12-1- Schedule of Improvements In addition to the financial report, the City has prepared a five-year schedule of im- provements—a community work program (CWP)—as specified in DCA’s Compliance Requirements (Chapter 110-12-2- .03(2)(c)), which states that local govern- ments that have a CIE must “update their entire Short Term [i.e., Community] Work Programs annually.”)1. According to DCA’s requirements,2 the CWP must include: A brief description of the activity; Legal authorization, if applicable; Timeframe for undertaking the activity; Responsible party for implementing the activity; Estimated cost (if any) of implementing the activity; and, Funding source(s), if applicable. All of this information appears in the Com- munity Work Program portion of this docu- ment, beginning on page 7. .04(2)(b)1. 2 Chapter 110-12-1-.03(3). Financial Report City of Milton 2018 CIE Annual Update ___________ Adopted September 24, 2018 _______________________________________ page 2 City of Milton Public Facility Parks & Recreation Fire Protection Law Enforcement Roads Adminis- tration TOTAL Impact Fee Fund Balance October 1, 2016 671,394.15$ 82,141.67$ 15,750.08$ 16,095.45$ -$ 785,381.35$ Impact Fees Collected (October 1, 2016 through September 30, 2017)991,308.45$ 93,438.47$ 16,307.79$ 118,507.19$ 36,596.64$ 1,256,158.54$ Subtotal: Fee Accounts 1,662,702.60$ 175,580.14$ 32,057.87$ 134,602.64$ 36,596.64$ 2,041,539.89$ Accrued Interest 231.83$ 21.66$ 3.77$ 26.75$ 33.46$ 317.47$ (Impact Fee Refunds)(3,107.55)$ (534.57)$ (94.86)$ (678.36)$ (141.73)$ (4,557.07)$ (Expenditures)(206,767.50)$ (41,890.00)$ -$ -$ (36,488.37)$ (285,145.87)$ Impact Fee Fund Balance September 30, 2017 1,453,059.38$ 133,177.23$ 31,966.78$ 133,951.03$ -$ 1,752,154.42$ Impact Fees Encumbered 1,453,059.38$ 133,177.23$ 31,966.78$ 133,951.03$ -$ 1,752,154.42$ Annual Impact Fee Financial Report - Fiscal Year 2017 Financial Report City of Milton 2018 CIE Annual Update ___________ Adopted September 24, 2018 _______________________________________ page 3 Public Facility: Responsible Party:Parks and Recreation Department Service Area: Project Description Project Start Date Project End Date Local Cost of Project* Maximum % of Funding from Impact Fees Max Funding from Impact Fees* FY 2017 Impact Fees Expended Impact Fees Expended (Previous Years) Total Impact Fees Expended to Date Impact Fees Encumbered Status/Remarks Park Land (455 acres)2017 2035 68,665,646.59$ 67.39%46,275,786.85$ 185,322.50$ 185,322.50$ $ 1,453,059.38 Trailhead Park Conservation Easements (2747 ac)2017 2035 37,687,219.02$ 41.44%15,616,326.67$ -$ -$ Land for Trails (110 acres)2017 2035 22,637,026.35$ 41.39%9,369,796.00$ -$ -$ Baseball Fields (8)2022 2035 2,416,978.76$ 63.80%1,541,931.23$ -$ -$ Football/Soccer/Lacrosse (2)2022 2035 277,625.94$ 89.85%249,433.52$ -$ -$ Basketball Courts (11)2022 2035 898,201.57$ 42.18%378,852.88$ -$ -$ Playgrounds (Structured) (34)2020 2035 1,665,755.63$ 42.89%714,408.29$ 21,445.00$ 21,445.00$ Broadwell Park Picnic Shelters / Pavilions (34)2020 2035 4,997,266.90$ 42.89%2,143,224.88$ -$ -$ Community Centers (4)2020 2035 2,605,646.33$ 42.53%1,108,195.49$ -$ -$ Delayed Multi-Use Trails (90.76 miles)2020 2035 62,195,885.85$ 42.48%26,419,298.43$ -$ -$ 204,047,252.94$ 103,817,254.24$ 206,767.50$ -$ 206,767.50$ 1,453,059.38$ *All costs are Net Present Value per CIE adopted October 5, 2015. Maximum funding based on percent impact fee eligible. When impact fees are initially calucated for proposed projects, they are based on estimated costs, and the percentage of the estimate that is impact fee eligible is calculated based on the Level of Service standards in the Capital improvements Element, which yielded the proportion of the project that is required to meet the needs of future growth and develop- ment. When a project is completed, the actual cost is then known and, based on the percent eligible for impact fee funding, the actual amount of impact fee collections that can be expended on the project is revised accordingly so that the proportional share of the project attributable to new growth and development is not exceeded. NOTE: For projects that are not 100% impact fee funded, funding may be provided from the General Fund, the Capital Projects Fund or other local taxation sources, as determined during the annual budget adoption process. Parks and Recreation City-wide Financial Report City of Milton 2018 CIE Annual Update ___________ Adopted September 24, 2018 _______________________________________ page 4 Public Facility: Responsible Party:Fire Department / Administration Service Area: Project Description Project Start Date Project End Date Local Cost of Project* Maximum % of Funding from Impact Fees Max Funding from Impact Fees* FY 2017 Impact Fees Expended Impact Fees Expended (Previous Years) Total Impact Fees Expended to Date Impact Fees Encumbered Status/Remarks Emergency Warning Sirens 2014 2014 216,329.00$ 41.44%89,646.74$ -$ -$ Completed Storage Facility 2017 2020 267,096.40$ 100.00%267,096.40$ -$ -$ 40,251.67$ Fire Station 42 Replacement 2020 2022 1,389,243.43$ 40.00%555,697.37$ -$ -$ 92,925.56$ Training Facility 2017 2017 430,176.66$ 100.00%430,176.66$ 41,890.00$ 8,110.00$ 50,000.00$ Completed Westside Fire Station **2024 2026 1,501,562.50$ 66.67%1,001,091.72$ -$ -$ Hwy 9 Fire Station **2017 2019 1,428,686.06$ 100.00%1,428,686.06$ -$ -$ General Vehicle 2015 2015 38,609.80$ 100.00%38,609.80$ -$ -$ Completed Heavy Vehicle 2016 2016 453,066.46$ 100.00%453,066.46$ -$ -$ Completed General Vehicle 2020 2020 39,442.62$ 100.00%39,442.62$ -$ -$ Heavy Vehicle 2018 2018 462,839.28$ 100.00%462,839.28$ -$ -$ General Vehicle 2022 2022 40,725.67$ 100.00%40,725.67$ -$ -$ Heavy Vehicle 2021 2021 477,895.17$ 100.00%477,895.17$ -$ -$ General Vehicle 2024 2024 42,050.45$ 100.00%42,050.45$ -$ -$ Heavy Vehicle 2024 2024 493,440.83$ 100.00%493,440.83$ -$ -$ Heavy Vehicle 2027 2027 509,492.17$ 100.00%509,492.17$ -$ -$ General Vehicle 2029 2029 43,884.11$ 100.00%43,884.11$ -$ -$ Heavy Vehicle 2030 2030 526,065.66$ 94.36%496,408.38$ -$ -$ General Vehicle 2033 2033 45,797.72$ 94.36%43,215.84$ -$ -$ Heavy Vehicle 2033 2033 543,178.27$ 0.00%-$ -$ -$ General Vehicle 2034 2034 47,287.49$ 0.00%-$ -$ -$ 8,996,869.75$ 6,913,465.73$ 41,890.00$ 8,110.00$ 50,000.00$ 133,177.23$ *All costs are Net Present Value per CIE adopted October 5, 2015. Maximum funding based on percent impact fee eligible. When impact fees are initially calucated for proposed projects, they are based on estimated costs, and the percentage of the estimate that is impact fee eligible is calculated based on the Level of Service standards in the Capital improvements Element, which yielded the proportion of the project that is required to meet the needs of future growth and develop- ment. When a project is completed, the actual cost is then known and, based on the percent eligible for impact fee funding, the actual amount of impact fee collections that can be expended on the project is revised accordingly so that the proportional share of the project attributable to new growth and development is not exceeded. **Percent impact fee eligible revised due to change in anticipated year of expenditure. NOTE: For projects that are not 100% impact fee funded, funding may be provided from the General Fund, the Capital Projects Fund or other local taxation sources, as determined during the annual budget adoption process. NOTE: For projects that are not eligible for impact fee funding, the cells in the "FY2017 Impact Fees Expended" column are shaded out, indicated that no impact fees may be expended on those projects. Fire Protection City-wide Facilities Vehicles Financial Report City of Milton 2018 CIE Annual Update ___________ Adopted September 24, 2018 _______________________________________ page 5 Public Facility: Responsible Party:Police Department / Administration Service Area: Project Description Project Start Date Project End Date Local Cost of Project* Maximum % of Funding from Impact Fees Max Funding from Impact Fees* FY 2017 Impact Fees Expended Impact Fees Expended (Previous Years) Total Impact Fees Expended to Date Impact Fees Encumbered Status/Remarks Law Enforcement Center, Phase 1 2016 2017 30,947.62$ 41.44%12,825.42$ -$ - -$ Law Enforcement Center, Phase 2 2018 2018 1,729,358.54$ 41.44%716,686.51$ -$ - -$ Law Enforcement Center, Phase 3 2019 2019 2,738,978.49$ 41.44%1,135,096.56$ -$ - -$ 31,966.78$ 4,499,284.65$ 1,864,608.49$ -$ -$ -$ 31,966.78$ *All costs are Net Present Value per CIE adopted October 5, 2015. Maximum funding based on percent impact fee eligible. When impact fees are initially calucated for proposed projects, they are based on estimated costs, and the percentage of the estimate that is impact fee eligible is calculated based on the Level of Service standards in the Capital improvements Element, which yielded the proportion of the project that is required to meet the needs of future growth and develop- ment. When a project is completed, the actual cost is then known and, based on the percent eligible for impact fee funding, the actual amount of impact fee collections that can be expended on the project is revised accordingly so that the proportional share of the project attributable to new growth and development is not exceeded. NOTE: For projects that are not 100% impact fee funded, funding may be provided from the General Fund, the Capital Projects Fund or other local taxation sources, as determined during the annual budget adoption process. Law Enforcement City-wide Financial Report City of Milton 2018 CIE Annual Update ___________ Adopted September 24, 2018 _______________________________________ page 6 Public Facility: Responsible Party:Public Works Service Area: Project Description Project Start Date Project End Date Local Cost of Project* Maximum % of Funding from Impact Fees Max Funding from Impact Fees* FY 2017 Impact Fees Expended Impact Fees Expended (Previous Years) Total Impact Fees Expended to Date Impact Fees Encumbered Status/Remarks Intersection-Hopewell/Francis/Cogburn 2014 2014 992,103.00$ 40.1%397,918.39$ -$ -$ Intersection-Deerfield Pkwy @ Morris Rd 2014 2014 85,206.00$ 40.1%34,174.91$ -$ -$ Intersection-Bethany @ Cogburn 2014 2014 446,923.00$ 40.1%179,254.45$ -$ -$ Intersection-Arnold Mill @ New Providence 2014 2014 313,300.00$ 40.1%125,660.17$ -$ -$ Intersection-Birmingham @ Providence 2014 2014 852,581.00$ 40.1%341,958.10$ -$ -$ Intersection-Hopewell @ Birmingham 2015 2015 693,135.00$ 40.1%278,006.58$ -$ 96,000.00$ 96,000.00$ Intersection-Crabapple @ Birmingham 2014 2018 1,353,263.94$ 40.1%542,774.90$ -$ -$ Transportation Master Plan Update 2015 2016 231,044.84$ 40.1%92,668.80$ -$ -$ McGinnis Ferry Interchange 2015 2015 51,343.30$ 40.1%20,593.07$ -$ -$ Crabapple NE Connector Rd 2017 2019 2,581,434.50$ 40.1%1,035,376.64$ -$ -$ Bridge Replacement Program 2014 2021 2,445,358.07$ 40.1%980,798.32$ -$ -$ Intersection-Freemanville @ Providence/B'ham 2015 2019 2,409,375.80$ 40.1%966,366.34$ -$ 546.08$ 546.08$ 133,951.03$ Intersection-SR9 @ Bethany Bend 2014 2018 173,168.05$ 40.1%69,455.24$ -$ -$ Intersection-Webb Rd Turn Lanes 2015 2015 189,970.20$ 40.1%76,194.34$ -$ -$ Intersection-Bethany @ Providence 2016 2022 1,794,032.06$ 40.1%719,560.72$ -$ -$ Intersection-Hopewell @ Bethany Bnd/ Way 2025 2025 3,346,503.60$ 40.1%1,342,234.96$ -$ -$ Intersection-Hopewell @ Redd Road 2015 2017 123,223.91$ 40.1%49,423.36$ -$ -$ Intersection-Hopewell @ Hamby 2020 2022 1,412,239.23$ 40.1%566,429.05$ -$ -$ Intersection-Hopewell @ Thompson 2021 2021 1,439,668.46$ 40.1%577,430.53$ -$ -$ Crabapple SE Connector 2021 2025 180,587.44$ 40.1%72,431.05$ -$ -$ Hopewell/Hamby Road Widening 2030 2030 7,991,049.35$ 40.1%3,205,096.16$ -$ -$ Morris Road Widening 2024 2024 9,125,056.76$ 40.1%3,659,930.39$ -$ -$ 38,230,567.52$ 15,333,736.48$ -$ 96,546.08$ 96,546.08$ 133,951.03$ *All costs are Net Present Value per CIE adopted October 5, 2015. Maximum funding based on percent impact fee eligible. When impact fees are initially calucated for proposed projects, they are based on estimated costs, and the percentage of the estimate that is impact fee eligible is calculated based on the Level of Service standards in the Capital improvements Element, which yielded the proportion of the project that is required to meet the needs of future growth and develop- ment. When a project is completed, the actual cost is then known and, based on the percent eligible for impact fee funding, the actual amount of impact fee collections that can be expended on the project is revised accordingly so that the proportional share of the project attributable to new growth and development is not exceeded. NOTE: For projects that are not 100% impact fee funded, funding may be provided from the General Fund, the Capital Projects Fund or other local taxation sources, as determined during the annual budget adoption process. Roads City-wide Community Work Program City of Milton 2018 CIE Annual Update ________ Adopted September 24, 2018 _________________________________ page 7 The City adopted a Comprehensive Plan update which included a complete CWP covering the years 2017 to 2021 (including all projects eligible for impact fee funding). The master Community Work Program within the Comprehensive Plan update includes all project activities, including the specific impact fee eligible projects for the 2017-2021 time frame. The following listing of impact fee projects is submitted as part of this CIE Annual Update report, updated to cover the 5-year period 2019-2023, and thereby amends the master CWP in the Comprehensive Plan. 2019-2023 Community Work Program – Impact Fee Eligible Projects Project Description 20192020202120222023Responsible Party Cost Estimate Funding Sources Notes/ Explanation Parks & Recreation Continue land acquisition program for park lands x x x x x Parks and Recreation $3,614,000 estimated annual average 67.39% Impact Fees; Bond Issue On-going debt service to bonds Continue acquisition program for conservation easements and multi-use trails x x x x x Parks and Recreation $3,175,000 estimated annual average 41.44% Impact Fees for conservation easements; 41.39% Impact Fees for multi- use trails; Bond issue On-going debt service to bonds Construction of multi-use trails x x x x x Parks and Recreation / Public Works $3,273,000 estimated annual average 42.48% Impact Fees; General Fund On-going annually Design and improve Providence Park: 1 Playground (structured) 1 Pavilion / Picnic Shelter 1 Multi-Use Trail (1 mi. est.) x x x Parks and Recreation $881,250 42.89% Impact Fees for playground and pavilion/picnic shelter; 42.48% Impact Fees for trail; General Fund Completion in 2022 Community Work Program City of Milton 2018 CIE Annual Update ________ Adopted September 24, 2018 _________________________________ page 8 Project Description 20192020202120222023Responsible Party Cost Estimate Funding Sources Notes/ Explanation Parks & Recreation con't 1 Baseball Field x x Parks and Recreation $302,122 63.79% impact fees; General Fund. 1 Football/Soccer/Lacrosse x x Parks and Recreation $138,813 89.85% impact fees; General Fund. 2 Basketball Courts x x Parks and Recreation $163,309 42.18% impact fees; General Fund. 1 Playground (Structured)x x Parks and Recreation $21,012 42.89% impact fees; General Fund. 1 Picnic Shelters / Pavilions x x Parks and Recreation $63,036 42.89% impact fees; General Fund. Design and construct Arnold Mill Park project: 1 Playground (structured) 1Pavilion / Picnic Shelter 1 Multi-Use Trail (1 mi. est.) Design and construct Chadwick Landfill park project x x x x x Parks and Recreation $350,000 Impact Fees (% varies depending on the facilities); General Fund See the Parks and Recreation table in the Financial Report section for facilities' impact fee eligibility Design and construct a community center x x x x Parks and Recreation $651,412 42.53% Impact Fees; General Fund 42.89% Impact Fees for playground and pavilion/picnic shelter; 42.48% Impact Fees for trail; General Fund Completion in 2022xxParks and Recreation $881,250x Community Work Program City of Milton 2018 CIE Annual Update ________ Adopted September 24, 2018 _________________________________ page 9 Project Description 20192020202120222023Responsible Party Cost Estimate Funding Sources Notes/ Explanation Fire Construct Storage Facility x x Fire/ Administration $267,096 100% impact fees Construct Hwy 9 Fire Station x Fire/ Administration $1,428,686 100% impact fees Replace Fire Station 42 x x x Fire/ Administration $1,389,243 40% impact fees; General Fund Completion in 2022 Purchase heavy vehicle (2)x Fire/ Administration $940,734 100% impact fees Purchase general vehicle (2)x x Fire/ Administration $80,168 100% impact fees Police Design and construct Law Enforcement Center x Police/ Administration $4,499,285 41.44% impact fees; General Fund Underway - in final phases Community Work Program City of Milton 2018 CIE Annual Update ________ Adopted September 24, 2018 ________________________________ page 10 Project Description 20192020202120222023Responsible Party Cost Estimate Funding Sources Notes/ Explanation Transportation Complete Intersection- Crabapple @ Birmingham Public Works $1,353,264 40.1% impact fees; General Fund Bridge Replacement Program x x x Public Works $2,445,358 40.1% impact fees; General Fund On-going annual improvements Intersection-Freemanville @ Providence & B'ham x Public Works $2,409,376 40.1% impact fees; General Fund To be completed in phases (Freemanville@Providence is Phase 1) Intersection-SR9 @ Bethany Bend Public Works $173,168 40.1% impact fees; General Fund Intersection-Bethany @ Providence x x x x Public Works $1,794,032 40.1% impact fees; General Fund Completion in 2022 Intersection-Hopewell @ Hamby x x x Public Works $1,412,239 40.1% impact fees; General Fund Completion in 2022 Intersection-Hopewell @ Thompson x Public Works $1,439,668 40.1% impact fees; General Fund Completion in 2021 Crabapple SE Connector x x x Public Works $180,587 40.1% impact fees; General Fund Completion in 2025 Crabapple NE Connector x Public Works $2,581,435 40.1% impact fees; General Fund Completion in 2019 909 MILTON% ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 14, 2018 FROM: Steven Krokoff, City Manager6� AGENDA ITEM: Consideration and Possible Ratification of Two Consents (settlement) Orders in Fulton County, et.al. v. Drivetime, Fulton County Superior Court Action 2017 -CV -290578. MEETING DATE: Monday, September 24, 2018 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (,APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (.4ES (J NO CITY ATTORNEY REVIEW REQUIRED: (4/fES (J NO APPROVAL BY CITY ATTORNEY: (1 PPROVED (J NOT APPROVED PLACED ON AGENDA FOR: 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 From: 09/07/2018 12:44 #893 P.002/035 IN THE SUPERIOR COURT OF FULTON COUNTY STATE OF GEORGIA FULTON COUNTY, GEORGIA, et al. ) Petitioners, ) V, ) CIVIL ACTION FILE NO, DRIVETEME CAR SALES COMPANY, 2017CV290571I LLC, et al., JUDGE CRAIG L. SCHWALL, SR. Respondents. ) CONSENT ORDER BASED UPON MEDIATED SETTLEMENT This matter is before the Court upon consent of the Petitioners: Fulton County, Georgia, and Arthur E. Ferdinand, in his official capacity as Tax Commissioner of Fulton County and the following Respondents: Auto Deals, LLC (hereinaiiw "Auto Deals"); Lynette Riley, in her official opacity as Commissioner of the Georgia Department of Revenue; State of Georgia; City of Atlanta, Georgia; City of Milton, Georgia; City of Roswell, Georgia; City of College Park, Georgia; City of East Point, Georgia; City of Alpharetta, Georgia; City of Sandy Springs, Georgia; City of Johns Creek, Georgia; City of Fairburn, Georgia; City of Mountain Park, Georgia; City of Hapeville, Georgia; City of Palmetto, Georgia; City of Union City, Georgia; City of Chattahoochee Hills, Georgia; Fulton County School District, Atlanta public School System (a/k/a Atlanta Independent School System); Metropolitan Atlanta Rapid Transit Authority (a/k/a MARTA). Title Technologies, Inc., chose not to participate in the partial resolution outlined herein and thus did not consent. Respondent Driveline Car Sales Company, LLC likewise did not participate as it disposed of its claim in the first partial resolution as recited below. From i 09/07/2018 12:44 #893 P.003/035 By Order entered in this case on October 3, 2017, the Court ordered the parties to mediate and appointed Robert J. Proctor, Esq. as Mediator. The mediation took place through a series of telephone conference calls and emails. As a result of that mediation, the undersigned counsel for the parties (other than Respondents Auto Deals, LLC and Title Technologies, Inc.) agreed to a partial settlement of this case and a complete settlement of claims and counterclaims filed by Respondent DriveTime. The Consent Order based on the Mediated Settlement for the DriveTime claims was file January 3, 2018. This second partial resolution is resolving through consent of the parties those claims, amended claims and any potential counter claims of the Respondent Auto Deals. This second Partial resolution comes as a result of the Court Ordered mediation on October 3, 2017 and includes the same parties (other than Intervening Respondent Fulmer Auto Sales and Leasing, Inc. and Respondent Title Technologies, Inc.) and undersigned counsel (other than Intervening Respondent Fulmer Auto Sales and Leasing, Inc. and Respondent Title Technologies, Inc.). The =ond partial resolution encompasses all of Auto Deals claims for refunds as alleged in its Original Answer and Counterclaim and Amended Answer and Counterclaim of July 23, 2018 pursuant to the Court's granting of Auto Deals' Motion for Leave to Amend of June 25, 2018. The undersigned counsel for the parties have agreed to a second partial settlement of this case and a complete settlement of claims, amended claims and any potential counter claims filed by Respondent Auto Deals. A. Rd WW Claims of Auto Deall, 1. Respondent Auto Deals, will be issued a reftind check by the Petitioner, Tax Commissioner of Fulton County (the "Fulton County Tac Commissionee) in the amount of $79,772.09 (original claim was $83,970.62 in principal) within 30 days of the signing of this K From: 09/07/2018 12:45 0893 P.004/035 consent order (the "Consent Order"). This refund covers all refunds attributable to the VIN numbers set forth on Exhibit "A" or sought by Auto Deals in this matter or attributable to sales of vehicles registered in Fulton County in 2014 and through the date of July 13th, 2418, resulting firm payment of the standard rate of title ad valorem tax (`TAUT") rather than the reduced rate of TAUT for direct financing dealers. 2. As a part of the Consent order, Respondent Auto Deals: a. warrants and represents to the Petitioners and each of the Governmental Respondents, which are: Lynette Riley, in her official capacity as Commissioner of the Georgia Department of Revenue; State of Georgia; City of Atlanta, Georgia; City of Milton, Georgia; City of Roswell, Georgia; City of College Park, Georgia; City of East Point, Georgia; City of Alpharetta, Georgia; City of Sandy Springs, Georgia; City of Johns Creek, Georgia; City of Fairburn, Georgia; City of Mountain Park, Georgia; Fulton Cody School District; Atlanta Public School System, also known as the "Atlanta Independent School System"; Metropolitan Atlanta Rapid Transit Authority, also known as "MARTA ,,• City of Hapeville, Georgia; City of Palmetto, Georgia; City of Union City, Georgia; and City of Chattahoochee Hills, Georgia (COLIC ively referred to as the "Governmental Respondents') that: (1) the refunds sought were paid by Respondent Auto Deals, not the pumbaser of the vehicle in question, Or if originally paid by the purchaser, they were refunded to the Purchases' by Respondent Auto Deals prior to the filing of the counterclaims in this action; and (2) there arc no Other outstanding claims by Respondent Auto Deals for refunds of the TAVT for the vehicles listed on Exhibit "A" or sought by Respondent Auto Deals in this matter or for sales in the year of 2014 and through the date of July 13, 2018, resulting 3 From: f 09/07/2018 12:45 #893 P.005/035 from payment of the standard rate of TAVT rather than the reduced rate of TAUT for direct financing dealers with a Fulton County nexus as of the date of July 13, 2018. b. agrees to indemnify and hold harmless the Petitioners and each of the Governmental Respondents from and against any and all liability, cost, or expense in the event of any refund claim by the purchaser of a motor vehicle which was the subject of Respondent Auto Deals' caunte'rclaims in this action or was attributable to Auto Deals' sale of a vehicle registered in Fulton County in 2014 and through the date of July 13, 2018. 3. The total of the disbursements made pursuant to Paragraphs 1 and 2 above shall be' deducted from the monthly TAUT distributions made by . the Fulton County Tax Commissioner to the Governmen Respondents and to Fulton County pursuant to O.C.G.A. § 48-5C-1, Such disbursements shall be in accordance with the percentage share due to the Governmental Respondents and Fulton County in the month in which the disbursements are paid and will be assigned as refunds related to each vehicle on Exhibit 'W'. 5. A complete dismissal with prejudice of all of the claims and counterclaims asserted against and by Auto Deals in this proceeding. 6. Except as otherwise provided above, each of the parties to this Consent Order shall bear their burden of their attorney's fees and costs and agrees not to file any motion under O.C.G.A. § 9-15-14 or any other statute or theory with respect to the claims and counterclaims asserted against and by Auto Deals in this proceeding, 7. None of the parties admits any liability to any other party by virtue of this Consent Order. 8. The undersigned counsel for the Governmental Respondents, state that they have recommended approval of this settlement by the governing authority or agency of such 4 Frorp: 09/07/2018 12:45 #893 P.006/035 Governmental Respondent, if such approval was required, and have received such approval at from such governing authority or agency. The Governmental Respondents needing such approval by signing this Consent Order affirmatively state that they have received such approval from such governing authority or agency. [SIGNATURES ON FOLLOWING PAGES] SO ORDERED, this day of , 2018. Hon. Craig L. Schwall, Sr. Superior Court of Fulton County Atlanta Judicial Circuit Drafted By: OFFICE OF THE FULTON COUNTY ATTORNEY 141 Pryor Street, S.W., Suite 4038 Atlanta, Georgia 30303 (404) 612-0246 (Office) (404) 730-6324 (Facsimile) Counsel for Petitioners r rc�a + Msx r=uDsCt MtAToaY XMGM rr0dV9uM*co c Ord& saves 5 From: 09/07/2018 12:45 #893 P.007/035 EXHIBIT "A„ (AUTO DEALS VINs] From: 1 09/07/2018 12:45 #893 P.008/O35 Frorh: 1 09/07/2018 12:46 #893 P.009/035 From 09/07/2018 12:46 #893 P.010/036 From: 1 09/07/2018 12:46 #893 P.011/035 From: 1 09/07/2018 12:46 #893 P.012/035 From: 09/07/2018 12:47 #893 P.013/035 From: 1 09/07/2018 12:47 0893 P.014/O35 Front: 1 09/07/2018 12:47 0893 P-015/035 From: 1 09/07/2018 12:47 #893 P.016/035 From: 09/07/2018 12:47 0893 P.017/035 2G1MN5 49427342 1GIZS54MF161600 4A32B2�12310 ................ , .. From: 09/07/2018 12:48 #893 P.018/035 IN THE SUPERIOR COURTOF FULTON COUNTY STATE OF GEORGIA FULTON COUNTY, GEORGIA, et at. Petitioners, V. DRIVETIME CAR SALES COMPANY, LLC, et al., Respondents, CIVIL ACTION TILT?, NO. 2017CV290578 JUDGE CRAIG L. SCHWALL, SR. CONSENT ORDER 'I7►is matter is before the Court upon consent of the Petitioners: Fulton County, Georgia, and Arthur 1 . Ferdinand, in his official capacity as Tax Commissioner of Fulton County and the following Respondents: Fulmer Auto Sales and Leasing (hereinafter "Fulmer"); Lynette Riley, in her official capacity as Commissioner of the Georgia Department of Revenue; State of Georgia; City of Atlanta, Georgia; City of Milton, Georgia; City of Roswell, Georgia; City of College Park, Georgia; City of East Point, Georgia; City of Alpharetta, Georgia; City of Sandy Springs, Georgia; City of Johns Creek, Georgia; City of Fairburn, Georgia; City of Mountain Park, Georgia; City of Hapeville, Georgia; City of Palmetto, Georgia; City of Union City, Georgia; City of Chattahoochee Wills, Georgia; Fulton County School District, Atlanta Public School System (a/k/a Atlanta Independent School System); Metropolitan Atlanta Rapid Transit Authority (a/k/a NfARTA). 'Title Technologies, [ac., chose not to participate in the partial resolution outlined herein and thus did not consent, Respondents Drivetime Car Sales Company, LLC and Auto Deals, LLC likewise did not participate as their claims were disposed of in two previous'partial resolutions as recited below. From: 09/07/2018 12:48 #893 P.019/035 By Order entered in this case on October 3, 2017, the Court ordered the parties to mediate and appointed Robert J. Proctor. Esq. as Mediator. Tile mediation took place through a series of telephone conference calls and emails. As a result of that mediation, the undersigned counsel for the parties (other than Respondents auto Deals, LLC, 'ride Technologies, Inc., and intervenor Fulmer) agreed to a g partial 54lllelnnetnt of this case and a complete settlement of claims and counterclaims tiled by Respondent DriveTinne. The Consent Order based on tine Mediated i Settlement for the DriveTime claims was tiled January 3, 2018. This second partial resolution likewise resulted from the Court ordered mediation and includes the same parties (other than Intervening Respondent Bulmer Auto Sales and Leasing, Inc. and Respondent Title Technologies, Inc.) and undersigned counsel (other than Intervening Respondent Fulmer Auto Sales and Leasing;, Inc. and Respondent Title Technologies, Inc.), which have agreed to a second partial settlement of this case and a complete settlement of claims, amended claims and any potential counter claims tiled by Respondent Auto Deals. 'file Consent Order based on the Mediated Settlement for the Auto Deals claims is pending, This third partial resolution is resolving; through consent of tine parties to those claims, amended claims, and any potential counter claims of Intervenor -Respondent l:ulner who was added to this action by its Motion to Intervene granted by the Court's Order of July 17, 2018. This third partial resolution includes the same parties as the first and second partial resolutions (other than Respondents Drivetime, Auto Deals, and 'title Technologies, Inc.). The third partial resolution encompasses all of Fulmer's claims for refunds alleged in its Answer and Counterclaim. The undersigned counsel for the parties have agreed to a third partial settlement of this case and a complete settlement of claims, amended claims and any potential counter claims filed by Intervenor -Respondent Fulmer. 1) From': 09/07/2018 12:48 0893 P.020/035 A. Refund Claims of' l Ulmer 1. Intervenor -Respondent Fulmer, will be issued a refund check by the Petitioner, "fax Commissioner of Fulton County (the "Fulton County Tax Commissioner") in the amount of $51,365.62 (original claim was $5=4,069,07 in principal) within 30 days of the signing of this consent order (the 'Consent Order"). This refund covers all refunds attributable to the VIN numbers set forth on Exhibit "A" or sought by Fulmer in this matter or attributable to sales of vehicles registered in Fulton County in 2014 and through the date of July 17th, 2018, resulting from payment of the standard rate of title ad valorem tax ("TAVT") rather than the reduced rate ol'TAVT 1'or direct financing dealers. 2. As a part of the Consent Order, Intervenor -Respondent Fulmer: a. warrants and represents to the Petitioners and each of the Governmental Respondents, which are: Lynette Riley, in her official capacity as Commissioner of the Georgia Department of' Revenue; State of Georgia; City of Atlanta, Georgia; City of Milton, Georgia; City of Roswell, Georgia; City of College Park, Georgia; City of Cast Point, Georgia; City of Alpharetta, Georgia; City of Sandy Springs, Georgia; City of Johns Creek, Georgia; City of Fairburn, Georgia; City of Mountain Park, Georgia; l-ulton County School District; Atlanta Public School System, also known as the "Atlanta Independent School System"; Metropolitan Atlanta Rapid 'Transit Authority, also known as "MARTA"; City of Hapeville, Georgia; City of Palmetto, Georgia; City of Union City, Georgia; and City of Chattahoochee Hills, Georgia (collectively referred to as the "Governmental Respondents") that: (1) the refunds sought were paid by Intervenor -Respondent Fulmer, not the purchaser of the vehicle in question, or if originally paid by the purchaser, they were refunded to cite purchaser by Intervenor -Respondent Fulmer prior to the filing of the counterclaims in this K From: 09/07/2018 12:48 0893 P.021/035 action; and (2) there are no other outstanding claims by Intervenor -Respondent Fulmer for refunds of the TAVT for the vehicles listed on l.xhibit "A" or sought by Intervenor -Respondent Fulmer in this matter or for sales in the year ol` 2014 and through the date of July 17, 2018, resulting from payment of the standard rate of TAVT rattler duin the reduced rate of TAVT for direct financing dealers with a Fulton County nexus as of the date of July 17, 2018. b. agrees to indemnify and hold harmless the Petitioners and each of the Governmental Respondents from and against any and all liability, cost, or expense in the event of any refund claim by the purchaser of a motor vehicle which was ,the subject of Intervenor. Respondent Fulmer's counterclaims in this action or was attributable to Fulmer's sale of a vehicle registered in Fulton County in 2014 and through the date of July 17, 2018. 3. The total of the disbursements made pursuant to Paragraphs 1 and 2 above shall be deducted from the monthly TAVT distributions made by the Fulton County Tax Commissioner to the Governmental Respondents and to Fulton County pursuant to O.C.G.A. § 48-5C-1, Such disbursements shall be in accordance with the percentage share due to the j Governmental Respondents and Fulton County in the month in which the disbursements are paid I and will be assigned as refunds related to each vehicle on Exhibit "A". S. A complete dismissal with prejudice of all of the claims and counterclaims asserted against and by Fulmer in this proceeding. 6. .Except as otherwise provided above, each of the parties to this Consent Order shall bear their burden of their attorney's fees and costs and agrees not to file any motion under O.C.G.A. § 9-15-14 or any other statute or theory with respect to the claims and counterclaims ld From: 1 09/07/2018 12:48 0893 P.022/035 asserted against and by I"uimer in this proceeding. 7. none of the parties admits any liability to any other party by virtue of this Consent Order. 8. The undersigned counsel for the Governmental Respondents, state that they have recommended approval of this settlement by the governing authority or agency of such i Governmental Respondent, if such approval was required, and have received such approval at from such governing authority or agency. The Governmental Respondents needing, such f approval by signing this Consent Order affirmatively state that they have received such approval from such governing authority or agency. [SIGNATURES ON 1"OLLOWING PAGES] SO ORDERED, this day of , 2018. Mon. Craig L. Schwall, Sr. Superior Court of Fulton County Atlanta .Judicial Circuit Drafted By: OFFICE OF THE FULTON COUNTY ATTORNEY 141 Pryor Street, S.W., Suite 4038 Atlanta, Georgia 30303 (404) 612.0246 (Office) (404) 730-6324 (Facsimile) Counsel for Petitioners 11AC'AUtipWal'ar CUmV.NXTARATORY JUIX"JMEN't Orivelimc\Conunt Order A ed4ging settk1114ti1t 5 From: [FULMER VTNs) 09/07/2018 12:49 0893 P.023/035 From: :..............>:,.........,:,...,:,: ,,..,......<,..,...,......:... ,..............:...., .:....:.;..., ,.:...:.....;,..:..,:.;,. Fulmor.Auto.$ales .VINs 1B3EL46X06N240638 KMHDU46D07U233592 SG2ZG558964121629 5TDZT34A23S151202 3FAHP07Z07R201822 2A4GM684X6R785567 1G NDS13S752297334 3G5DA03L26S501534 3N1AB61E38L685544 KMHDN46D06U361214 IC3LC46K97N579754 IGIALSSF977344510 2A8GM68X67R1S4891 1GKDS13SS72158061 KNAGE228195355514 2MEFM7SW62X632068 36NDA23D97S552437 1G8ZS57858F153644 2MEHM75W33X700824 IGYEE637XS0210805 2G1WB58K669169731 KMHHM66D47U256998 1N6AA06A94N563376 3FAFP07106R229880 4TISE32K4SU391997 1FMEU63E56UB34908 4M2YU56ZX5D126905 2C4GM68425R426461 1GIZT58N27F179525 KM8SC13DXSU864778 KM8SC13D250009041 2A46PS4L77R275435 3FAHP07Z77RI79740 5GZDV03L96D174027 1G2ZG57N184139628 3GSCL33P09SS30302 1G8ZS57Nl7F195317 IGKOS13S462133201 2ABGM68X37R1SS030 2A4GM68456RB14487 3FAHP07ZOSR256109 262WP552461134511 2ASGF68X17R299816 3GNDA33P27SS80063 1N4ALlID06C194819 KNOMS233676110054 09/07/2018 12:49 #893 P.024/035 From: 3N1BC11E17L455374 1 GNDT13SX52295610 1G1ZU5481SF127166 KM8SC13D96U105122 5GADS13S662209000 2ABGM68X37R332143 5FNRL384358111240 2G2WP552171200675 1 HGCG166OIA061895 1G2ZG57N184139628 2ASGM48L27R114860 2G1 WS581369408949 KNAGG4A86A5381649 2MEFM74V36XA19729 203KA53G87H697374. 3N1A861E38L685544 1G2ZF558264247846 2MEFM75VO6X634607 KMFHC46FX7A212229 2A8GM68X17R365741 4T1BE32K45U579094 2A8GP54L86R632263 1FMYU02ZX6KC55105 1GKES12S446166310 1 GKDT13S432236014 2MEHM75W33X700824 1G1ZT538X6F225912 KMHCN4AC8AUS18314 2C3JA53GOSH130780 1G1ZOSE14BF169963 2A8GM68X57R102801 1 NXBR32E75Z420505 3FAFP07106R229880 3GNDA23D978552437 KNALD124466057235 KM8SC13DO6UO56862 2G1 WT58K889143633 1G4HR¢4K33U219514 4T10E38P50944405 3GNDA33P27S580063 2C4GM68475R314531 1G2ZH58N374117138 1 HGEM22953LO45781 2A8GM48L27R114860 4T1BE32K45U579094 KNDJF723077417302 5GADS13SS62169896 09/07/2018 12:49 0893 P.025/035 From 5NMSG13D97HO55257 4T18E32K64U791834 2MEHM75W33X700824 KMHDC86E69UO46332 1FTYRlOU62PA81856 3G5DB03E648573445 2A4GP44R17R108843 1G2ZG57B494123575 1HGFA16567LO49636 2G1WB58K881292741 1G2AL15F7771690787 2G1WC58R279250916 1G4HO67207U137059 1G2ZG68NX74101747 IG6DM577240132241 3N1BC1APOBL359388 2G1WT58K$89254702 5PNEU46F76H143018 2D4RN4DE8AR184636 1G1ZH57B89F190329 2G2WP552661224811 1GNDS13S572226863 2NPEU46F16H011694 2G1WT58K889143633 3MEHM01118R603032 1GiZC5EO3AF171028 2A8GM68X57R102801 1GNET16S236150700 5GZCZ53477S857573 KMBSC13E36UO39224 2G1WT58K589226131 2G2WD562151300707 1GKES12S446166310 4TISE32K64U322727 2B3CA3CV7AH168879 2G1WK151969177147 2MRDA222568JO2956 iFAFP31N87W217553 1LNFM83WXWY690160 2G1WT58K789200707 2MEFM75W$YX700922 3FAHP07ZO8R256109 1G1ZC5EBXAF257857 1G1ZH57B99F159493 5Y2SL64824Z438717 KNDJD736X75718699 2G4WC582171213537 09/07/2018 12:49 #893 P.026/035 From 2A8GM68X67R154891 3MEFMO8186R653565 1D8HN44H988129805 2C4GM68475R314631 2G4WE587371103224 SGADS13S662209000 2G 1 WT58K889254702 1G4HR64K33U219514 5NPEU46F46HO60775 1G1PF5S92B7107317 1G1AL15F577218539 2H KYF18563H506933 5N PEU46F67H218583 1 FMCU03G59KA57673 KNAGG4A8OA643446 3VWSF71 K27M111041 3MEHM01118R603032 KNDJE723457040652 KNDJD736376695489 1 GNDS13S962360998 2G2WP552171200676 3MEFM07Z36R636762 2MEFM74WOWX678597 3GSCL33PO9S530302. JTKKU10458JO32382 KMHFC46FX6A131908 2G1 WT58N679352295 1B3CC4FBOAN178159 2A8GP54L86R632263 2G1 WF5EK81193317 1N4BA41E1SC839898 1 FAHP23W89G104353 2G1 WT58K889143633 5NPEU46F38H316603 3GNDA33P27S580063 KNDJC733965574313 JTKKU10499JO42835 283CA3CV7AH168879 SGZER13D69J144349 1GNDS13S572226863 2T1.KR32E26C410904 2G4WE587371103224 JTTKU10448JO29571 1LNHM81V76Y611620 KM8SC130X5U864778 1G4HD57227U142361 1G1ZD5E14BF159963 09/07/2018 12:49 #893 P.027/035 From: 09/07/2018 12:50 #893 P.028/035 3GNCA13B69S640420 5GZCZ33D26S827769 5NPEU46F47H255924 1LNHM81W22Y639568 5GZCZ33D775822343 5FNRL384358111240 2G4WC582061263389 1G NDS13S342165752 2GIWUSSR179181892 1GiZH57B89F190329 1G2ZF578484100685 2GIW858KX89152661 KNDJD735185841221 2G2WP552661224811 KMHFC46D48A333371 2G1WT58K481302890 1G4HD57MO9U,149068 KMHCN4AC1AU486841 SGADS13SS62169895 2C4GM68475R314531 1FAHP3HNXAW156941 1G2AL15F7771690787 3MEFM08186R653565 2G4WC582081248393 2MEFM75WO4X605324 KNAGE123686209428 1G1ZT538X6F225912 3G5DA03L47S539901 2A8GM68X57R102801 JTKKU10438JO23177 2MRDA222568JO2956 1G4HD57227U151416 3N16C1CP9BL504828 2A4GM68476R711183 1 GKDS 13S362203271 3GSCL33PO9S530302 2G4WE687371103224 5NMSG13D58H225891 KMHNC4ACOAU457394 2NPEU46F37H163686 2T1KR32E25C410904 1G8AL52F05Z120730 JTLKE:5OE381039095 201W85BK881292741 2G1W857091176021 2G1WC58R879221386 2G4WE537151198547 From 3NIBC1CP18L506511 KMHFC46F98A257746 1G1ZT51836F208937 3GNBAAD87AS502092 2CKDL63F276039579 2G 1 W868KX81367780 KNDJD735195871663 2A8GP54L86R632263 1FAFP25126G131990 1FAHP3F29CL372714 2FMOK36C986A55003 2MEHM75W33X700824 2NPET46C39H536605 1G2ZF57B484100685 JTLKE5OE381039095 KM=13E36UO39224 3MEFM08186R653565 KNDJE723457040652 3N1BC1CP2CK805366 1G1ZT538X6F225912 2A8HR54P48R653163 1G6DP567150176385 1G1ZD5EO8CF194434 1G4HD57M09U149068 1C30DZCBOCN264169 1GNET16M366103326 2G1WB58K669169731 5NMSG 13D49H255627 19XF82F56CE010563 1C3CDZA82ON662763 SGZER13D69J144349 1G1ZC5EUOBF392963 KNAL0125975129753 2GIWBSSKX89152661 2HGFG128MH512191 103CDZABICN310563 183CC4FB9AN103508 iG1ZC5EB3AF321673 5FNRL384358111240 1G1ZH57899F159493 4WCU87G19KJ06455 5NMSG13058H225891 183CC4FB7AN204501 1G2ZG58NX74101747 1FAHP3E27CL282169 KNAGG4A85A5447558 JTTKU10438JO23177 09/07/2018 12:50 #893 P.029/035 From 1C3CDZABXDN708310 2FMZA506X48B15792 1C3CDZCB4CN251537 I LNHM81 V97Y624015 2MEFM74VX6X653599 1GIZASElXBFF323266 1 GNDS13$272158814 1C3CDZAB6DN591566 MKA33V19H573434 SNPET46CX8H308667 1831C56K98N56OO61 1FAHP24W78G152374 2G1 WGSEK4B1141909 3GNBACFU7BS661786 1C3COZABXDN302911 1C3COZABOON726198 2MRDA22256BJ02956 2A4GM68466R814487 2G1WT58K189200707 2G4WC582171213537 1C3CCBABOCN114074 19XFS2F56CE010563 1G2ZG57B694220924 SGZER13D69J144349 1G1ZD5EB2AF240208 2G1 W05EK481294774 1G1ZC5EB3AF321673 2G1 WB57K491176021 1G4HD57MX9U114408 1GIZK577384265946 KNAGG4A85A5447558 4T1BF3EK3BU644294 2MEFM75VO8X650471 2MROA22266BJ02956 1C3COZABODN726198 19XF82F56CE010563 3C4PDCBG7DT601168 1 C3CCBA84DN671040 1 FAHP23W89G104353 2G1 WTSW79288794 1G1ZME1SBF230061 SNPET46C39H535605 iC3CCBAB1CN321007 iC3CCBA86CN188891 1C3CCBAB2DN705301 1C3CDZABOEN169794 2T1BU4EE88CS55568 09/07/2018 12:50 #893 P.030/035 From. 09/07/2018 12:50 0893 P-031/035 KNAGM07585111538 2MKA53G37H716557 1C8GCBB81ON713999 3GNBAAD87AS502092 1 G8ZV57797F198734 183CC4FB5AN214587 3FAHPOJA4AR375774 183CC4F87AN204501 1G4HD57246U244064 2G 1 WMEK4A1192212 1FAHP3F29CL372714 1C3CDZA82CN231368 2G 1 WF5EK4B1193317 1B3BD4F84BN587890 2N1BC1CP9BL504828 2G1WA5EK3A1126611 3MEHM07Z28R646002 1GKD$138462133201 1G1ZA5E01CF396987 4i1BE46K87U591901 KN8JM12B97U582773 1C3CDZAB1CN340563 1G2ZG558164153670 3N 1 BC 1 AP6AL393222 3GNCA13B69S640420 KNAGE228195355514 SGAES13M972262118 2G4WE567551190446 1C3CDZASXDN610524 1D8HN44H98B129805 1C3CDZABOCN326202 11 MitTON* ESTABLISHED 2006 CITY COUNCIL AGENDA ITEM TO: City Council DATE: September 17, 2018 FROM: Steven Krokoff, City Manager P AGENDA ITEM: Consideration to Accept an Application for the Abandonment of all Public Rights of Way within the Kingsley Estates Subdivision MEETING DATE: Monday, September 24, 2018 Regular City Council Meeting BACKGROUND INFORMATION: (Attach additional pages if necessary) See attached memorandum APPROVAL BY CITY MANAGER: (1APPROVED (J NOT APPROVED CITY ATTORNEY APPROVAL REQUIRED: (J YES (,VNO CITY ATTORNEY REVIEW REQUIRED: (J YES (,,JA0 APPROVAL BY CITY ATTORNEY. () APPROVED () NOT APPROVED PLACED ON AGENDA FOR: CMIm I Zo It 2006 Heritage Walk Milton, GA P: 678.242.2500 1 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltongo.us 0000 To: Honorable Mayor and City Council Members From: Sara Leaders, PE, Transportation Engineer Date: Submitted on September 17, 2018 for the September 24, 2018 Regular City Council Meeting Agenda Item: Consideration to Accept an Application for the Abandonment of all Public Rights of Way within the Kingsley Estates Subdivision _____________________________________________________________________________________ Department Recommendation: Accept for further review Executive Summary: The Kingsley Estates Subdivision is a 87 lot subdivision located between SR 372/Birmingham Highway and Freemanville Road in the northeast quadrant of the city. Of the planned 96 lots, the HOA indicated that only 87 are currently owner occupied. The subdivision contains both 44’ and 50’ right of way widths and approximately 1.7 miles of roads with the primary connection being Quayside Drive that runs between SR 372 and Freemanville Road. The applicant is requesting that all roads within the subdivision be abandoned to allow for the privatization of the neighborhood and the gating of the entrance(s). Under the current privatization ordinance each application received to abandon or privatize any right-of-way must first receive a preliminary review before the Mayor and City Council to determine whether or not to accept the application for processing. At this meeting the Mayor and City Council may decide to accept the application or deny the application without further discussion. Acceptance of the application by the council does not constitute final approval of the application or the abandonment of the public road or right-of-way, or any portion thereof, it merely allows the application to proceed through the process. At this stage staff has not made a determination of the merits of the application only that it meets the minimum requirements to begin the evaluation. It should be noted that the abandonment of a road or right of way requires that the City Council make a finding of one of the following with respect to the roadway in question: 1. That no substantial public purpose is served by it; or, 2. That its removal from the municipal street system is in the best public interest. If the Mayor and City Council approve the application to move forward it shall be the responsibility of the applicant to prove to the satisfaction of the city that one of these conditions has been met. The supporting information provided by the applicant will be made available for the Mayor and Council to review prior to the initial public hearing Funding and Fiscal Impact: None Alternatives: Deny the acceptance of the application and maintain the right of way as necessary Legal Review: N/A Concurrent Review: Steve Krokoff, City Manager Attachment(s): Application Final Plats City of Milton Public Works Department PIK)ne (67X) 24-''-25I00 FINN► Ikerfield Park+%a% Sone II►?C; Milton. Georgia ?INN" Application to Abandon a Public [tight-of-Wa\. This application must be tiled by a person ha%ing the authority to act on behalf of the community Where a Home O\rner :association i HOA 1 is required by Chapter 4.14 of the City of Milton Code of ordinances to file the application, it mutt be submitted bN a member of the beard authorized to act on behalf of the I InA. Where an I IOA is not required by said ordinance to tile. the application must be made by a person authorized to act on behalf of the petitioning organization. ,ction I: ('ontact Information applicant "same. Kingsley Estates Homeowners Association, lnc Name: Lee Kramer Position: HOA President address: Homeside Properties 2555 Westside Pkwy, Suite 000 Alpharetta, GA 30004 Section 2: Richt-of-WaN Information This application is submitted for (check one) 1"lona (404) 314-8874 Lee Kramer— kleekramerl(a)_gmail.com Mary Ellen Sullivan - mesullivan(a)_homesideproperties.com 0 Abandonni rt IX " ''"it ?arum Ris:ht-of-\%`av Name or Subdivision '\ame: Kingsley Estates Homeowners Association, lnc \\ idth of Existing Rizht-of-\\'a�- 23 Feet Lineal Fort (measured alone the: c-cnterlincI to be Vacated: 9,748 Feet Section 3: Reason for Abandonment This request fior abandonment is being made based on a determination of the fi)llo%% in_! tcheck one). p That no substantial public purpose is served by the right-of-\tias; lA I hat the remo%al of the right -of -v- ay from the municipal street system is in the best public interest. .t. Please indicate the puinow for „hich the right -of -%%-ay is to be \acated Reduce non-resident traffic and increase safety and security for Kingsley Estates residents. b. Hoy k is the ay currently being used:' Kingsley Estates' residential roads are being misused as Collector Roads (i.e. a cut -through) creating multiple community and safety issues (high volume and rates of speed). Drivers are using Kingsley Estates residential roads as opposed to Birmingham Hwy and Freemanville Road and are also neglecting to use the nearby existing Collector Toad (King Road) that is specifically designed for this use. Due to these alternative roadways there would be no negative community impact. City of Milton Public Works Ikpartment 110M M-erheld I'ark«av Plionie�r,-y►,,t,_ roo Suite li►,G Milton. Georgia ?IXX4 c. Ho%%nmany adlaccnt property owner will be affected by this request' d How does the property owner propose to use the right-of-way if abandoned' As a residential road for Kingsley Estates residents and guests c. Are there any public utilities or rtttrastnicture currently located within the right-of-waN? Check all that apple: Ixl Cable Tele% ision M Flectric IXI Gas M Sanitary Sewer IXI Storm" ater 1A Telephone 1A Nater ❑ Other. please de%cribe: Section 4: Attachments and Exhibits • Plat of the existing subdn ision. If the right-of-way is not located in a platted subdivision then a map or sunny should be provided with sufficient detail to demonstrate the h ation and nature of the right-of- � a v. • Where a ;ut)dl%ision plat is not required. a list of all affected propert% owners shall be pro%Ided. Section 5: Signature of the Ayi licant The ti)llow ing signature signifies that all of the intonnation proN ided on this application is accurate and correct to the best of the applicant's knoNN ledge: and that the applicant has thoroughly read and understands al of the application requirements. In addition. the applicant further certifies that the, understand that it shall be the responsibility of the applicant to demonstrate compliance %%ith the abo%a conditions. The applicant is required to subunit all mcL5sai� supporting docuineutation to establish Elie factual basis on which this icqucst is made. Any, and all. costs associated with pro%iding. this inforniation is the sole responsibility of the applicant. AE.0 walve- i J &-- September 4th, 201-8 -`5 "M Lee Kramer City of Milton C� Public Works Depanmem 110(m) [kcrlicld Parkway PIK-mic (677) _'.t? -?=()o Suite IW6 Mtlwn. Georgia 3000 This completed application fonn should be sent to: Cits of !Milton Department of Public Works 13(MR) Deerfield Parkaa\. Suite 1()7G Milton. GA 10 04 Office Use Only Project lumber:_ Date Application Received: I' 511 �, Date Initial Council Consideration: q 2,-1 Date Initial Public Hearing: Date Final Public Heanng: Petition Verified (Y:N) Date Complete: GENERAL NOTES: 1. Project Number: 2. Total area in Phase 1 - Unit 1 = 59.23 acres. 3. Total units in Phase 1 - Unit 1= 45. 4. Density: 0.653 units per acre (95 units/145.40 acres all phases). 5. Zoning: CUP. 6. Tax Parcel ID(s): 22-4300-0239-007-8, 22-4300-0239-010-2, 22-4300-0239-011-0, 22-4360-0265-005-9, 22-4370-0312-030-8. 7. Development Standards: Minimum Front Yard: 30 feet Minimum Rear Yard: 50 feet Minimum Side Yard (interior): 10 feet Minimum Side Yard (adjacent to street): 20 feet Minimum Building Separation: 25 feet Minimum Lot Width: 90 feet Minimum Lot Frontage: 35 feet 8. Minimum heated floor area= 2,500 sq. ft. 9. Water service provided by Fulton County. 10. Wastewater service provided by Fulton County. 11. Benchmark: Datum is based on GIS Monument f-005 (Elevation 1134.42 NAVD88 MSL). 12. All lot corners are occupied by a 1/2" X 18" Re -bar. 13. Distances shown on this plat are horizontal. 14. Bearings shown are calculated from angles turned, and referenced to magnetic north. 15. The field data upon which this plat is based has a closure percision of one foot in 34,500 feet and an angular error of 1.0 sec. per angle point, and was adjusted using the compass rule. 16. This plat has been calculated for closure and is found to be accurate within one foot in 100,000+ feet. 17. A Topcon GTS -225 EDM was used to obtain the linear and angular measurements. 18. All utilities shall be underground. 19. City of Milton and Fulton County personnel and/or agents shall have free and total access to and across all easements. 20. No bury or burn pits on site. 21. Detention is provided for in the detention facilities located within this site. 22. All ditches outside of R/W to be maintained by property owners. 23. Detention facilities are to be maintained by the Homeowners Association as stated in the owners maintenance and indemnification agreement for detention ponds recorded in Deed Book45051 , Pages IBq' Dated , Fulton County Records. 24. This subdivision is subject to the restrictive covenants recorded in Deed Book_____, Page(s), Fulton County Records. 25. Sidewalks must be provided on or adjacent to an individual lot prrior to the issuance of a certificate of occupancy. IN MY OPINION, THIS PLAT IS A CORRECT REPRESENTATION OF THE LAND PLATTED AND HAS BEEN PREPARED IN CONFORMITY WITH THE MINICM STA DA DS AND REQUII METS OF LAW. THIS MAP OR PLAT HAS BEEN CALCULATED FO OSURE AND IS FOUND TO BE ACCURATE WITHIN ONE FOOT IN 100.000+ FEET. THE FIELD DATA UPON WHICH THIS MAP OR PLAT IS BASED HAS A CLOSURE PRECISION OF ONE FOOT IN 34.500 FEET AND AN ANGULAR ERROR OF 1.0 sec. PER ANGLE POINT, AND WAS ADJUSTED USING THE COMPASS RULE. A TOPCON GTS -225 EDM WAS USED IN THE PREPARATION OF THIS PLAT. SHEET 1 of 5 FINAL SUBDIVISION PLAT FOR PHASE 1 - UNIT 1 KINGSLEY ESTATES LAND LOTS 265, 266, 311 & 312 2nd DISTRICT, 2nd SECTION FULTON COUNTY, GEORGIA CITY OF MILTON SCALE:1 "=100' DRAINAGE: The owner of record, on behalf of himself/herself/itself and all successors in interest, specifically releases the City of Milton from any and all liability and responsibility for flooding or erosion from storm drains or from flooding from high water of natural creeks, rivers or drainage features. A drainage easement is hereby established for the sole purpose of providing for the emergency protection of the free flow of surface waters along all watercourses as established by these Regulations and the Director of the Department of Public Works. Said Director may conduct emergency maintenance operations within this easement where emergency conditions exist. Emergency maintenance shall be the removal of trees and other debris, excavation, filling and the like, necessary to remedy a condition, which in the judgement of staff and Director, is potentially injurious to life, property or the public road or utility system. Such emergency maintenance conducted for the common good shall not be construed as constituting a continuing maintenance obligation on the port of the City of Milton, nor abrogation of the City of Milton's right to seek reimbursement for expenses from the owner(s) of the property(ies) or the lands that generated the conditions. "This Plat is subject to the covenants set forth in the separate document(s) as recorded in Deed Book , Page(s) , which hereby becomes a part of this Plot." REVl51oty *1 -AUwSr 15,2007 REVISED: APRIL 18, 2007 PER COMMENTS CITY OF MILTON DATE: MARCH 13, 2007 00 0 10 0 200 300 GRAPHIC SCALE - FEET PREPARED BY: BATES -LONG & ASSOCIATES 11205 ALPHARETTA HWY., SUITE A-1 ROSWELL, GEORGIA 30076 TELEPHONE: 770-442-0282 FAX: 770-663-7764 EMAIL: boteslong®bellsouth.net FILE: FREEMAN2 (LAYER 92) DH -HOLDS INDEMNIFICATION AGREEMENT FOR DRIVEWAYS CROSSING EASEMENTS City.of Milton and Fulton County personnel and/or agents shall have free and total access to, across and under driveways that will be installed on these recorded lots for the purposes of inspection, repair and/or construction, and shall have no responsibility for damages to, or the repair of improvements within said easement. PW -D HOLD: IN COMPLIANCE WITH FULTON COUNTY STORMWATER MANAGEMENT ORDINANCE ANY REVISIONS OR AMENDMENTS TO FEMA FIRM MAPS REQUIRED SHALL BE COMPLETED PRIOR TO THE COUNTY'S ISSUANCE OF A CERTIFICATE OF OCCUPANCY STATEMENT OF SLOPE EASEMENT This plat is approved with the understanding that easement is granted the City of Milton along all road frontage for the purpose of sloping cuts and fills as follows: 0' to 5' - not less than 3 to 1 slope 5' to 10' - not less than 2 to 1 slope Please note that a CERTIFICATE OF OCCUPANCY HOLD may be placed on your BUILDING PERMIT to verify that you have complied with your submitted site plan. A site Inspection may be required. Site Plan is required showing building and driveway DH -A location with dimensions of the lot. Show all structures, setbacks, easement, specimen trees, buffers and public infrastructure. Site Plan required showing existing and proposed contour grades, erosion control measures, items in A DH -B above. A registered licensed professional engineer, licensed landscape architect or registered surveyor must sign and seal the Plans. Site Plan is required showing minimum finished floor elevation, IRF elevation and contour line, 25 and 100 year elevations of the detention facility, top of bank for streams, drainage ditch and items for DH -A Holds DH -C as stated above. A final elevation certificate must be completed by the property owner or representative and submitted to the County Building Permit Division at the time the lowest floor/first floor (reference level) is established, prior to further construction of the building. Only the Director, or the specific appointee representing the Director, may release this type of FD__H_-_D_J Hold. A DH -D Hold is a general Hold for a specific purpose not previously covered by the proceeding explanation below. FINAL SURVEYING CERTIFICATE IN MY OPINION THIS PLAT IS A CORRECT REPRESENTATION OF THE LAND PLATTED AND HAS BEEN PREPARED IN CONFORMITY WITH THE MINIMUM STANDARDS AND THE EQUIRMENTS OF THE LAW. REGISTERED GEORGIA LAND SURVEYOR NO. 1685 FRED WILSON LONG DATE: M A% 2.2.1 L O a 7 OWNER/DEVELOPER: KINGSLEY ESTATES, LLC 11545 PARK WOODS COMMONS SUITE C ALPHARETTA, GA. 30005 PH. 770-777-7731 CONTACT: RICHARD C. WERNICK Revision Number I Revision Date Aoawr I5 , 0o7 This plat supersede�s_a portion of the -plat 'recorded in Plat Book 3z-& Page45-49_ The purpose of this revision is to: C HANG E STIP-ECT A D S oLoT toE°Lor 9 Lo /o = -# 310 Lot 43 =-# 14PGQ FINAL PLAT APPROVAL The Director of the Community Development Department of the City of Milton, Georgia, certifies that this plat complies with the City of Milton Zoning Ordinances, Conditions of Zoning, and the City of Milton Subdivision Regulaltions as amended. Director, q'I Date Department of Community Development CERTIFICATION AS TO RECORDING - This is to certify that this plat s, I been recor 4 In Plat Book Page(a) 44, FW n Counfy Re -.o rds on d •�/ ENGINEER: AYERS ENGINEERING 850 KENNESAW AVE., SUITE C-10 MARIETTA, GEORGIA 30080 PH. 770-421-8140 CONTACT: DON AYERS LEGEND AC = AIR CONDITIONER AE = ACCESS EASEMENT BC = BACK OF CURB BL = BUILDING LINE BM = BENCHMRK SSW = BELLSOUTH MANHOLE C = CABLE CB = CATCH BASIN CH = CHORD CMF = CONCRETE MONUMENT FOUND CMP = CORRUGATED METAL PIPE CT = CRIMP TOP C/O = CLEAN-OUT C&G - CURB & GUTTER DE = DRAINAGE EASEMENT DI = DROP INLET DIP = DUCTILE IRON PIPE EB = ELECTRICAL BOX EC = EDGE OF CONCRETE EDE = EMERGENCY DRAINAGE EASEMENT EP = EDGE OF PAVEMENT FH = FIRE HYDRANT FO = FIBER OPTIC HW = HEADWALL IE = INVERT ELEVATION IPF = IRON PIN FOUND (RE -BAR) IPS = IRON PIN SET (RE -BAR) JB = JUNCTION BOX LL = LAND LOT LLL = LAND LOT LINE LP = LIGHT POLE MSL = MEAN SEA LEVEL N/F = NOW OR FORMERLY OS = OUTLET STRUCTURE OT = OPEN TOP PL = PROPERTY LINE PP = POWER POLE RAD = RADIUS RCP = REINFORCED CONCRETE PIPE R/W = RIGHT OF WAY SSE = SANITARY SEWER EASEMENT SSMH = SANITARY SEWER MANHOLE SW = SIDEWALK TS = TELEPHONE BOX TBM = TEMPORARY BENCHMARK TSP - TRAFFIC SIGNAL POLE WM = WATER METER WV = WATER VALVE -G- = GAS LINE -S- = SANITARY SEWER LINE -T- = TELEPHONE LINE -X- = FENCE LINE -N- = POWER LINE -UP- = UNDERGROUND POWER -UT- = UNDERGOUND TELEPHONE FULTON COUNTY DEPARTMENT OF HEALTH AND WCLti',`;3 ENVIRONMENTAL HEALTH SERVICES Each lot has been approved for Installation of an Individual onsite sewage management system. Adverse conditions listed below may Testrict fleldiine location, require benching and/or Installation of a modified system. FCHD-A Percolation Test Rates > 90 min,1U►ch FCHD-A-1 Percolation Tests below standard depth FCHD-8 Presence of Rock FCHD-C Presence of Groundwat� FCHD-D Streams, draws, lakes, flovdplaln, eft. FCHD-E Ground slope > 2046 FCHD-SP See Site Plan IFICATION TO RECORDING: This I certify that this- plat s �' been rec r n Plat Book bPagee (s) of rt County Records on ROak_ e c uperior Court ulton County, Georgia LOCATION MAP (NTS) FULTON COUNTY DEPARTMENT OF HEALTH AND WELLNESS ENVIRONMENTAL HEALTH SERVICES THIS DEVELOPMENT IS APPROVED PROVIDED THE FOLLOWING REQUIRED IMPROVEMENTS ARE IN COMPLIANCE WITH THE FULTON COUNTY CODE OF ORDINANCES, CHAPTER 34, ARTICLE IV, DRINKING WATER SUPPLY AND ARTICLE XI, SEWAGE DISPOSAL. WATER SUPPLY 0 PUBLIC WATER SUPPLY ❑ INDIVIDUAL WATER SUPPLY(IES) CONDITIONS OF APPROVAL TYPE "A" ❑ TYPE "B" DATE FULTON COUNTY 7- LI -67 REVISION DATE L COUNTY SEWAGE DISPOSAL ❑ PUBLIC SANITARY SEWERAGE SYSTEM INDIVIDUAL ONSITE SEWAGE MANAGEMENT SYSTEM(S) CONDITIONS OF APPROVAL ❑ TYPE "A" ❑ E "C" ❑ TYPE "B" &-fYPE "D" WELLNESS FINAL PLAT APPROVAL The Director of the Community Development Department of the City of Milton, Georgia, certifies that this plat complies with the City of Milton Zoning Ordinances, Conditions of Zoning, and the City of Milton Subdivision Regulaltions as amended. Q� irector, Date Department of Community Development OWNER'S ACKNOWLEDGEMENT: (STATE OF GEORGIA) (CITY OF MILTON) The owner of record of the land shown on this plat and whose name is subscribed thereto, in person or through a duly authorized agent, hereby acknowledges that this plat was made from an actual survey, dedicates to the City. of Milton, the complete ownership and use of all water and sewer Improvements constructed or to be constructed in accordance with this plat, and dedicates to the use of the public forever the following: Public Streets ................ 4.53 acres Public Sewer Easement ........... 0 acres Public Drainage Easements . . . . . . . 0.63 acres Public Parks/Open Space ...... ... 2.16 acres Public Access/Pedestrian Easements .. 0 acres KINGSLEY ESTATES, LLC KINGSLEY ESTATES, LLC Subdivider / 0 nerd � /C�.s•r`-a-sX G.LtJ✓+.,te�' l��t-�t.-Y G.GtJ Signature of Subdivider Signature of Owner of Record MA•( 2i.2abi HAY Z2.y2oo7 Date Date 07004 TO CATION AS TO CORDING: This I certify that this pla �~ been recor In Plot Book �UL, Pag s) of n County Records on e . CI 4 , uperior Court ulton County, Georgia CERTIFICATION AS TO RECORDING: # I This is to certify that this plot �g� been recorded In Plat Book of t0 Fulton OWNER/DEVELOPER: KINGSLEY ESTATES, LLC 11545 PARK WOODS COMMONS SUITE C ALPHARETTA, GA. 30005 PH. 770-777-7731 CONTACT: RICHARD C. WERNICK ENGINEER: AYERS ENGINEERING 850 KENNESAW AVE., SUITE C-10 MARIETTA, GEORGIA 30080 PH. 770-421-8140 CONTACT: DON AYERS SHEET 2 of 5 FINAL SUBDIVISION PLAT FOR PHASE 1 — UNIT 1 KINGSLEY ESTATES LAND LOTS 265, 266, 311 & 312 2nd DISTRICT, 2nd SECTION FULTON COUNTY, GEORGIA CITY OF MILTON SCALE:1 "=100' tzEvl5(oc-:� * I-Aocu5T (5,Z007 REVISED: APRIL 18, 2007 PER COMMENTS CITY OF MILTON DATE: MARCH 13, 2007 100 0 100 200 300 GRAPHIC SCALE — FEET PREPARED BY: BATES—LONG & ASSOCIATES 11205 ALPHARETTA HWY., SUITE A-1 ROSWELL, GEORGIA 30076 TELEPHONE: 770-442-0282 FAX: 770-663-7764 EMAIL: bateslong®bellsouth.net FILE: FREEMAN2 (LAYER 93) FA 3. 4. 5. CONDITIONS OF ZONING CASE NO. 2006Z-0070 NFC To the owner's agreement to restrict the use of the subject property as follows: a). Single family detached dwellings and accessory uses and structures. b). No more than 96 total dwelling units at a maximum density of 0.661 dwelling unit per acre, whichever is less, based on the total acreage zoned. Approved lot/unit totals are not guaranteed. The developer is responsible through site engineering (at the time of application for a Land Disturbance Permit (LDP)) to demonstrate that all lots/units within the approved development meet or exceed all the development standards of Fulton County. The total lot/unit yield of the subject site shall be determined by this final engineering. c). The minimum lot size shall be one (1) acre. d). The minimum heated floor area per dwelling unt shall be 2,800 square feet. To the owner's agreement to abide by the following: a). To the site plan received by the Department of Environment and Community Development on June 26, 2006. Said site plan is conceptual only and must meet or exceed the requirements of the Zoning Resolution and these conditions prior to the approval of an LDP. In the event the Recommended Conditions of Zoning cause the approved site plan to be substantially different, the applicant shall be required to complete the concept review procedure prior to application for an LDP. Unless otherwise noted herein, compliance with all conditions shall be in place prior to the issuance of the first Certificate of Occupancy. b). All areas which are not part of an individual lot and held in common shall be accessible and shall be maintained by a mandatory homeowners association, whose proposed documents of incorporation shall be submitted to the Director of the Department of Environment and Community Development for review and approval prior to the recording of the first final plat. To the owner's agreement to the following site development considerations: a). The minimum design standards are: Minimum Front Yard Setback: 30 feet Minimum Rear Yard Setback: 50 feet Minimum Side Yard Setback (interior): 10 feet Minimum Side Yard (adjacent to street): 20 feet Minimum Building Separation: 25 feet Minimum Lot Width: 90 feet Minimum Lot Frontage: 35 feet To the owner's agreement to abide by the following traffic requirements, dedications and improvements: a). Reserve for Fulton County along the necessary property frontage of the following roadways, prior to the approval of on LDP, sufficient land as necessary to provide for compliance with the Comphrehensive Plan. All building setback lines shall be measured from the dedication but at no time shall a building be allowed inside the area of reservation. All required landscape strips and buffers may straddle the reservation line so that the reservation line bisects the required landscape strip or buffer. At a minimum, 10 feet of the required land— scape strip or buffer shall be located outside the area of reservation. All required tree plantings per Article 4.23 shall be placed within the portion of the landscape strip or buffer that lies outside the area of reservation. — 55 feet from centerline of Birmingham Highway (SR 372) or as may be required by the. Georgia Department of Transportation; — 45 feet from centerline of Freemenville Road. b). Dedicate at no cost to Fulton County along the entire property frontage, prior to the approval of an LDP, sufficient land as necessary to provide the following rights—of—way, and dedicate at no cost to Fulton County such additional right—of—way as may be required to provide at least 10.5 feet of right—of—way from the back of curb of all abutting road improvements, as well as allow the necessary construction easements while the rights—of—way are being improved: — 30 feet from centerline of Briminghom Highway (SR 372) or as may be required by the Georgia Department of Transportation; — 30 feet from centerline of Freemenville Road. To the owner's agreement to abide by the following: a). Prior to submitting the application for on LDP with the Department of Environment and Community Development, Development Review Division, arrange to meet with the Fulton County Traffic Engineer. A signed copy of the results of these meetings will be required to be submitted along with the application for a Land Disturbance Permit. b). Prior to submitting the application for an LDP, arrange an on—site evaluation of existing specimen trees/stands, buffers, and tree protection zones within the property boundaries with the Fulton County Arborist. A signed copy of the results of these meetings will be required to be submitted along with the application for an LDP. c). Prior to submitting the application for an LDP, the developer/engineer shall contact the Public Works Department, Water Services Division, and arrange to meet on—site with an engineer from the Surface Water Management Program (SWMP), who is responsible for review of Storm Water Concept Plan submittals. d). Prior to submitting the application for an LDP, the developer and/or engineer shall submit to the SWMP, through the Development Review Division, a project Storm Water Concept Plan. This concept plan shall indicate the preliminary location of the storm water management facilities intended to manage the quality and quantity of storm water. The concept plan shall specifically address the existing downstream off—site drainage conveyance system(s) that the proposed development surface runoff will impact, and the discharge paths) from the out— let of the storm water management facilities to the off—site drainage system(s) and/or appropriate receiving waters. As port of the Storm Water Concept Plan submittal, a preliminary capacity analysis shall be performed by the engineer on the off—site drainage system(s) points of constraint. The capacity analysis shall determine the capacity of all existing constraint points, such as pipes, culverts, etc. from the point of storm water discharge at the proposed development site boundary downstream to the confluence of the receiving drainage course at a. point where the drainage area is at least ten times the proposed development site area and the next downstream drainage area having a drainage area of fifty acres or more. The critical capacity points shall be selected based upon the engineer's field observation, professional judgement, and limited field survey data. The analysis shall identify the downstream properties pre and post— development water surface elevation increase exceeding 0.05 feet, the developer shall acquire the applicable offsite drainage easement to accommodate the 100— year storm flow through impacted properties. Where Fulton County has competed a model of the basin, it shall be used by the developer in the analyses. e). Where storm water currently drains by sheet flow and it is proposed to be collected to and/or discharged at a point, such that the discharge from the storm water management facility outlet crosses a property line, such discharge shall mimic pre—development sheet flow conditions. A description of the method proposed to achieve post—development sheet flow conditions shall be provided as part of the Storm Water Concept Plan. Should the method to achieve sheet flow across an external property line be unsuccessful, the developer shall acquire (CON'T.) CONDITONS OF ZONING CASE NO. 2006Z-0070 NFC an easement(s) from the point of discharge to a point down gradient at a live dry weather stream sufficient to contain the 25 year storm flow or other location as approved by the Director of Public Works. This condition will not apply when the storm water management facility is degisned and approved to discharge directly to a stream or watercourse. f). A draft of the Inspection and Maintenance Agreement required by Fulton County Code Section 26.278 shall be submitted to the Department of Public Works with the Storm Water Concept Plan. g). The Inspection and Maintenance Agreement shall provide that all storm water management/detention facility outlet control structures shall be inspected, photographed, and cleaned, if necessary, on a monthly basis, by the owner. The Inspection and Maintenance Agreement shall require that the design engineer shall prepare on operation and maintenance guidance document, for use by the owner and/or any professionals retained by the owner, to plainly describe the basic operational function of the facility(ies), including a description of a permanent marker post(s) which shall indicate that the level of sediment which, if exceeded, requires sediment removal. The Inspection and Maintenance Agreement shall re— quire an annual operation and maintenance report for all storm water management/ detention facilities be prepared by a licensed design professional and submitted to the SWMP. The annual report shall include mothly inspections, photographs, and documentation of the cleaning of storm water managment/detention facilities outlet control structure(s) as well as an operational assessment of the facilities indicating that they do, or do not, function as described in the design quidance document (described above), and if they do not, a description of the specific actions to be taken to allow the facilities to function as intended. h). The required Inspection and Maintenance Agreement shall be recorded with the Clerk of Superior Court prior to issuance of an LDP, Grading Permit, or Building Permit associated with the development. i). The engineer/developer is required to submit, along with the application for an LDP, signed documentation verifying approval of the Storm Water Concept Plan. j). Where paved parking areas (including access aisles) are proposed to exceed 5,000 square feet, the storm water management facilities shall be designed to reduce pollutants such as oil, grease and other automobile fluids that may leak from vehicles. A general description, or concept, of the storm water management facilities proposed to achieve the removal of such pollutants shall be submitted with the Storm Water Concept Plan. A detailed design of such facilities shall be included in applicable documents for a land disturbance permit. k). With the application for an LDP, provide documentation (such as channel cross—sections, centerline profile, etc.) describing the geometry of those existing natural streams, creeks, or draws within the proposed development boundary which in the design engineer's judgement are at risk of erosion due to increased flow, provide a description of the basis utilized in judging areas to be at risk, and provide details on the Storm Water Management Plan of the post— development channel bank protection measures. 1). The developer/engineer shall demonstrate to the County by engineering analysis submitted with the LDP application, that the discharge rate and velocity of the storm water runoff resulting from the development is restricted to seventy—five (75%) of the pre—development conditions for the 1—year frequency storm event, up to and includinng the ten (10)—year frequency storm event. m). Drainage from all disturbed areas shall be collected and conveyed to a storm water management facility provided as part of the development. The Storm Water Concept Plan shall identify any proposed area with incidential and minor release of storm water not conveyed to such facilities, subject to the approval of the Director of Public Works. Plans for any land disturbance permit shall show all proposed drainage pattersn for the proposed development after its completion. Any incidental release of unmanaged or untreated storm flows from any disturbed portion of the developed property shall be allowed only with the approval of the Director of Public Works. Other than minimal incidental flows shall be specifically approved by the Director of Public Works. Bypass flows will not be permitted except from undisturbed areas within a buffer or other protected easement. Final plans shall provide for collection, conveyance and treatment of approved incidental flows from developed lots or parcels, individual residences or building structures. n). Storm water management facility(ies) volumes shall be designed to achieve water quality treatment, channel protection, over bank flood protection and extreme flood protection, in accordance with the Georgia State Storm Water Manual, except that the duration of release for water quality treatment shall be 48 hours. o). Approval of this Zoning Case and/or associated Concept Plan that depicts proposed conditions that are inconsistent with county design requirements and standards does not constitute a waiver of such requirements, unless specifically stipulated during the zoning case hearing by the Board of Commissioners. ZONEx _•__ ZONE x ZONE x � zoNE x F.I.R.M. (NTS) "According to the F.I.R.M. (Flood Insurance Rate Map) of Fulton County panel number 13121 CO015 E, dated June 22, 1998, a portion of this property is in a Special Flood Hazard Area." FLOOD HAZARD The Intermediate Regional Flood (I.R.F.) areas shown hereon were determined by the Professional Engineer whose stamp and signature are affixed hereto. The City of Milton does not, by approving this plat, warrant their accuracy, and does not imply that land outside the areas of flood hazard shown will be free from flooding or flood damage. Further, the City of Milton does not by approving this plat nor accepting the public improve— ments therein, assume maintenance of the flood carrying capacity of the flood areas or watercourses. Maintenance shall remain the responsibility of the owner(s) of the land upon which they exist. The owner of a lot or parcel that contains a flood hazard area is required to submit a site plan to the City of Milton prior to the initiation of any improvements to the lot or parcel. The site plan shall include location and elevation of the I.R.F. within the lot or parcel and the existing and proposed improvements. Approval of the site plan by the City of Milton is required prior to the issuance of a building permit. WOK FLOOD INSURANCE PROGRAM FIRM FLOOD INSURANCE RA7E MAP FULTON COUNTY, GEORGIA AND INCORPORATED AREAS wwa 15 of 400 (SEE WP INDEX FOR PANELS NOT PRINTED) COMAIt„ s cWhAiNmc NUMBERPAN SUFFIX FUL30N COUNTY 1351W 0015 E IINoYuf�. T»Iw Ne l. » tlz amtln1h.O YIKI»Y,.a rq rlgla w .ref.: tl wCOMMNmeEe .I,Nn qW. qW.N .n InWf MO. tlp110.11gf IIf 1N W�1N1 tlf�YY 11Y• MAP MAKER 1131211011111111115 E EfFemn DATE: JIME 22. teb Federal Emergency Monagement Agency 07004 SHEET 3 of 5 FINAL SUBDIVISION PLAT FOR PHASE 1 - UNIT 1 KINGSLEY ESTATES LAND LOTS 265, 266, 311 & 312 2nd DISTRICT, 2nd SECTION FULTON COUNTY, GEORGIA CITY OF MILTON SCALE:1 "=100' CURVE #9 LOT DATA LOT CURVE SUMMARY RAD - TOTAL AREA - CURVE - TOTAL AREA - LOT # SQ. FT. ACRE LOT # SQ. FT. ACRE 1 50,501 1.1593 37 45,085 1.0350 2 48,967 1.1241 38 45,582 1.0464 3 43,757 1.0045 39 47,051 1.0801 4 43,796 1.0054 40 47,477 1.0899 5 51,639 1.1855 41 48,829 1.1.210 6 48,854 1.1215 42 50,847 1.1673 7 52,835 1.2129 43 50,582 1.1612 8 43,619 1.0013 44 75,792 1.7400 9 59,651 1.3694 87 44,690 1.0259 10 46,279 1.0624 88 54,427 1.2495 11 44,526 1.0222 89 43,652 1.0021 12 52,421 1.2034 90 45,667 1.0484 13 45,260 1.0390 91 46,554 1.0687 14 47,116 1.0816 92 45,811 1.0517 15 57,939 1.3301 93 45,924 1.0543 16 52,637 1.2084 94 44,607 1.0240 17 50,629 1.1623 95 47,930 1.1003 18 45,663 1.0483 96 43,602 1.0010 19 65,246 1.4978 CA -2 34,402 0.7898 20 59,782 1.3724 CA -3 16,803 0.3857 30 47,908 1.0998 CA -4 30,674 0.7042 31 52,710 1.2101 CA -5 12,184 0.2797 32 54,762 1.2572 S 27°43'40"W 79 117.18' 33 52,011 1.1940 15 20.76' 20.00' 34 49,931 1.1462 149.45' 725.00' 149.18' 35 53,137 1.2199 50.00' 39.84' S 82°03'21 "W 36 48,768 1.1196 206.80' S 52'18'31 "E 17 SHEET 3 of 5 FINAL SUBDIVISION PLAT FOR PHASE 1 - UNIT 1 KINGSLEY ESTATES LAND LOTS 265, 266, 311 & 312 2nd DISTRICT, 2nd SECTION FULTON COUNTY, GEORGIA CITY OF MILTON SCALE:1 "=100' REV 151otN -0 1 -AUc,u5T 15 , 2007 REVISED: APRIL 18, 2007 PER COMMENTS CITY OF. MILTON DATE: MARCH 13, 2007 100 0 100 200 300 GRAPHIC SCALE - FEET PREPARED BY: BATES -LONG & ASSOCIATES OWNER/DEVELOPER: ENGINEER: KINGSLEY ESTATES, LLC AYERS ENGINEERING 11205 ALPHARETTA HWY., SUITE A-1 11545 PARK WOODS COMMONS 850 KENNESAW AVE., SUITE C-10 ROSWELL, GEORGIA 30076 SUITE C MARIETTA, GEORGIA 30080 TELEPHONE: 770-442-0282 ALPHARETTA, GA. 30005 PH. 770-421-8140 PH. 770-777-7731 CONTACT: DON AYERS FAX: 770-663-7764 CONTACT: RICHARD C. WERNICK EMAIL: bateslong®bellsouth.net HLE: FKELMANZ (LAYLK 94) - CENTERLINE CURVE DATA - CURVE #1 CURVE #9 DELTA = 11°16'06" LOT CURVE SUMMARY RAD = 450.00' RAD CURVE LENGTH RADIUS CHORD BEARING CURVE LENGTH RADIUS CHORD BEARING 1 177,87' 405.00' 176.44' N 48040'38"E 66 14.07' 20.00' 13.78' S 51°19'13"W 2 29.70' 20.00' 27.04' N 78°38'02"E 67 53.62' 39.00' 49.50' S 32°04'52"W 3 34.65' 67.69' 34.29' S 44°09'27"E 68 15.12' 20.00' 14.76' S 14°20'17"W 4 125.04' 405.00' 124.54' N 70-06'1 2"E 69 76.34' 355.00' 76.19' S 42°09'32"W 5 110.80' 405.00' 110.46' N 86047'08"E 70 258.34' 300.00' 250.43' S 06°30'10"W 6 152.88' 435.00' 152.09' S 75°18'31"E 71 16.14' 39.00' 16.02' S 81°16'07"E 7 30.77' 222.00' 30.74' N 42023'45"E 72 14.07' 20.00' 13.78' S 72°58'29"E 8 31.42' 20.00' 28.29' N 83'25'12"E 73 181.48' 300.00' 178.72' S 35°29'49"E 9 103.75' 435.00' 103.50' S 58'24'26"E 74 4.49' 20.00' 4.48' S 18'58'05"E 10 19.12' 50.00' 19.00' N 10'30' 19"E 75 38.72' 39.00' 37.15' S 40'58'21 "E 11 17.30' 20.00' 16.76' N 24'19'37"E 76 9.57' 20.00' 9.48' S 39°06'58"E 12 100.48' 50.00' 84.40' N 79'01'48"E 77 199.43' 414.71' 197.52' S 77°50'00"E 13 35.15' 50.00' 34.43' S 23°15'41"E 78 49.54' 725.00' 49.53' S 83'32'14"E 14 53.84' 50.00' 51.28' S 27°43'40"W 79 117.18' 725.00' 117.05' S 76'56'57"E 15 20.76' 20.00' 19.84' S 75'47'50"W 80 149.45' 725.00' 149.18' S 66°24'49"E 16 40.98' 50.00' 39.84' S 82°03'21 "W 81 207.51' 725.00' 206.80' S 52'18'31 "E 17 95.94' 765.00' 95.88' S 55'14'03"E 82 14.17' 725.00' 14.17' S 43'32'57"E 18 31.42' 20.00' 28.28' S 06'34'29"E 83 19.62' 725.00' 19.62' S 36'33'22"E 19 24.67' 178.00' 24.65' S 42°23'45"W 84 100.16' 725.00' 100.08' S 31'49'23"E 20 105.18' 469.59' 104.96' S 52°24'36"E 85 30.42' 20.00' 27.57' S 57'25'26"E 21 133.99' 275.00' 132.67' S 59'57'07"E 86 163.94' 825.00' 163.67' S 19'32'33"E 22 123.98' 203.00' 122.06' N 17050'09"E 87 33.28' 725.00' 33.28' S 26'33'01 "E 23 29.14' 20.00' 26.63' N 77'04'22"E 88 85.27' 222.00' 84.75' S 89'59'48"E 24 161.21' 350.00' 159.79' S 74'22'53"E 89 12.33' 222.00' 12.33' S 77'24'07"E 25 65.59' 275.00' 65.44' S 80'44'37"E 90 18.55' 20.00' 17.89' N 77'37'28"E 26 9.88' 50.00' 9.86' N 47007'56"W 91 41.82' 50.00' 40.61' S 51051'00"E 27 18.55' 20.00' 17.89' N 26'13'30"W 92 43.01' 50.00' 41.70' S 03014'46"E 28 92.75' 50.00' 80.01' N 11'40'02"E 93 53.25' 50.00' 50.77' S 51'54'36"W 29 37.95' 50.00' 37.04' N 86'33'05"E 94 28.71' 50.00' 28.32' N 59'21'37"W 30 66.48' 50.00' 61.69' S 33'37'00"E 95 19.00' 50.00' 18.88' N 86'41'38"W 31 18.55' 20.00' 17.89' S 26'54' 17"W 96 17.65' 20.00' 17.89' N 32'47'43"W 32 42.76' 50.00` 41.47' S 28'58'17"W 97 17.65' 50.00' 17.56' N 32047'43"W 33 67.41' 247.00' 67.20' S 08'09'28"W 98 78.26' 178.00' 77.63' N 88'24'20"W 34 25.65' 60.00' 25.46' N 68045'05"E 99 154.49' 775.00' 154.23' N 19031'29"W 35 19.47' 20.00' 18.71' N 84'24'03"E 100 3.77' 20.00' 3.77' N 08'24'27"W 36 73.22' 175.00' 72.69' S 55043'48"E 101 73.68' 675.00' 73.64' N 28'21'44"W 37 26.92' 350.00' 26.91' S 45'56'48"E 102 290.37' 675.00' 288.14' N 55'46'59"W 38 29.14' 20.00' 26.63' S 06'24'34"E 103 146.75' 675.00' 146.47' N 74'20'08"W 39 83.44' 247.00' 83.05' S 25'39'13"W 104 57.13' 464.71' 57.09' N 88'05'18"W 40 19.06' 20.00' 18.34' S 39'13'34"E 105 125.74' 464.71' 125.36' N 76'48'53"W 41 91.15' 60.00' 82.64' S 55'28'07"E 106 31.50' 20.00' 28.35' S 82'02'54"W 42 63.30' 60.00' 60.40' S 86'44'05"W 107 131.69' 464.71' 131.25' N 60056'42"W 43 19.47' 20.00' 18.71' S 84'23'51"W 108 49.77' 50.00' 47.74' S 12'18'30"W 44 24.13' 225.00' 24.12' N 64'38'39"W 109 18.55' 20.00' 17.89' S 10'21'29"W 45 21.03' 20.00' 20.07' N 42'03'39"W 110 56.19' 50.00' 53.28' S 73'00'56"W 46 53.51' 60.00' 51.75' N 37'29'39"W 111 32.38' 50.00' 31.82' N 56'14'21"W 47 70.01' 225.00' 69.73' N 52039'26"W 112 18.55' 20.00' 17.89' N 63'29'18"E 48 7.15' 300.00' 7.15' N 62'36'11 "W 113 117.25' 350.00' 116.70' N 43'13'47"W 49 15.38' 20.00' 15.00' N 39'53'30"W 114 31.33' 20.00' 28.22' N 07057'06"W 50 50.11' 39.00' 46.73' N 54'40'06"W 115 8.22' 172.00' 8.22' N 47044'07"E 51 15.38' 20.00' 15.00' N 69'26'41 "W 116 3.95' 325.00' 3.95' N 46'20'30"W 52 19.23' 300.00' 19.23' N 45'34'46"W 117 45.97' 53.11' 44.55' N 77'30'56"E 53 127.19' 300.00' 126.24' N 75'25'52"W 118 64.24' 675.00' 64.21' N 34'12'56"W 54 108.10' 325.00' 107.61' N 78002'52"W 119 50.88' 675.00' 50.87' N 82'43'24"W 55 123.82' 325.00' 123.07' N 57'36'15"W 120 111.47' 50.00' 89.78' N 26'11'02"E 56 93.98' 419.59' 93.79' N 52024'36"W 121 189.89' 350.00' 187.57' N 18005'23"W 57 23.36' 39.00' 23.01' N 74'42'49"W 122 185.61' 350.00' 183.44' N 12'38'44"E 58 14.07' 20.00' 13.78' N 71'42'07"W 123 132.21' 1579.86' 132.17' S 47'05'28"W 59 103.15' 815.00' 103.08' N 55'12'04"W 124 93.42' 475.00' 93,27' N 53'11'37"W 60 14.06' 20.00' 13.78' N 31'25'49"W 125 31.42' 20.00' 28.28' N 13'49'40"W 61 31.49' 39.00' 30.65' N 34'25' 11 "W 126 20.37' 350.00' 20.37' N 29'30' 18"E 62 154.18' 385.00' 153.15' N 63002'51 "W 127 81.28' 414.71' 81.15' S 58'26'30"E 63 67.50' 355.00' 67.40' S 89'10'34"W 128 34.98' 110.42' 34.83' S 38028'43"E 64 72.95' 355.00' 72.84' N 79'56'54"W 65 219.40' 355.00' 215.92' S 66'01'27"W REV 151otN -0 1 -AUc,u5T 15 , 2007 REVISED: APRIL 18, 2007 PER COMMENTS CITY OF. MILTON DATE: MARCH 13, 2007 100 0 100 200 300 GRAPHIC SCALE - FEET PREPARED BY: BATES -LONG & ASSOCIATES OWNER/DEVELOPER: ENGINEER: KINGSLEY ESTATES, LLC AYERS ENGINEERING 11205 ALPHARETTA HWY., SUITE A-1 11545 PARK WOODS COMMONS 850 KENNESAW AVE., SUITE C-10 ROSWELL, GEORGIA 30076 SUITE C MARIETTA, GEORGIA 30080 TELEPHONE: 770-442-0282 ALPHARETTA, GA. 30005 PH. 770-421-8140 PH. 770-777-7731 CONTACT: DON AYERS FAX: 770-663-7764 CONTACT: RICHARD C. WERNICK EMAIL: bateslong®bellsouth.net HLE: FKELMANZ (LAYLK 94) - CENTERLINE CURVE DATA - CURVE #1 CURVE #9 DELTA = 11°16'06" DELTA = 34°59'30" RAD = 450.00' RAD = 225.00' TAN = 44.39' TAN = 70.92' LEN = 88.50' LEN = 137.41' CURVE #2 CURVE #10 DELTA = 63°27'04" DELTA = 06°37'04" RAD = 380.00' RAD = 150.00' TAN = 234.93' TAN = 8.67' LEN = 420.82' LEN = 17.33' CURVE #3 CURVE #11 DELTA = 33'48'05" DELTA = 07'56'26" RAD = 410.00' RAD = 200.00' TAN = 124.57' TAN = 13.88' LEN = 241.88' LEN = 27.72' CURVE #4 CURVE #12 DELTA = 07°15'05" DELTA = 83°59'56" RAD = 790.00' RAD = 325.00' TAN = 50.06' TAN = 292.63' LEN = 99.98' LEN = 476.47' CURVE #5 CURVE #13 DELTA = 12'50'00" DELTA = 38'47'00" RAD = 444.53' RAD = 439.71' TAN = 50.00' TAN = 154.77' LEN = 99.58' LEN = 297.64' CURVE #6 CURVE #14 DELTA = 41'38'00" DELTA = 66'22'29" RAD = 300.00' RAD = 700.00' TAN , = 113.91' TAN = 457.85' LEN = 217.73' LEN = 810.92' CURVE #7 CURVE #15 DELTA = 43'50'00" DELTA = 25'10'51" RAD = 325.00' RAD = 800.00' TAN = 130.76' TAN = 178.68' LEN = 248.64' LEN = 351.59' CURVE #8 CURVE #16 DELTA = 23'58'25" DELTA = 25'11'23" RAD = 200.00' RAD = 200.00' TAN = 42.46' TAN = 44.69' LEN = 83.68' LEN = 87.93' CERTIFICATION AS TO RECORDING: This is to certify that this plata been recorded in.Plat Book Fulton IFICATION AS T l This is ertifY that this pluk6y� been recor Plat Book , Page ) _f n County Records on (i Q to lerr� uperior Court --.Fditon County, Georgia \ 07004 DRAINAGE EASEMENT - LINE CALL TABLE - - CALL TABLE - BEARING LENGTH BEARING LENGTH L100 S 86054'35"W 50.49' L101 S 61'24'21"W 221.01' L102 N 61024'21"E 209.67' L103 N 86'54'35"E 55.00' L104 N 12'07'58"W 90.36' L105 S 38'29'29"E 256.71' L106 N 38'29'29"W 256.56' L107 S 12'07'58"E 91.68' L108 N 01'11'19"E 271.71' L109 N 90'00'00"E 20.00' L110 S 01'11'19"E 280.56' L111 N 09'11'39"W 266.92' L112 N 19'13'50"E 66.18' L113 S 19'13'50"W 68.15' L114 S 09'11'39"E 252.23' L1 15 S 57'20'21 "W 229.65' L116 N 57'20'21"E 286.33' L117 S 49'05'09"W 162.99' L118 S 72'42'58"W 180.27' L119 N 73'42'58"E 87.96' L120 N 49'05'09"W 155.02' L121 N 38'16'41"W 267.56' L122 S 50'09'36"W 31.40' L123 N 50'09'36"E 59.71' L124• N 01'53'53"W 114.33' L125 S 01'53'53"E 71.49' L126 S 38'16'41"E 128.85' L127 S 14'12'28"W 248.98' L128 S 02'25'59"E 124.79' L129 S 01'42'58"W 129.54' L130 N 01'42'58"E 115.07' L131 N 02'25'59"W 121.08' L132 N 14'12'28"E 254.35' L133 S 62'04'26"E 41.10' L134 S 09'23'41"E 28.67' L135 S 79'14'45"E 64.32' L136 N 69'32'47"E 25.63' L•137 S 66'36'55"E 325.66' L138 N 38'51'34"E 35.84' L139 S 32'00'55"E 80.43' L140 S 49'52'24"E 175.83' L141 S 82040'57"E 160.39' L142 S 83054'53"E 52.40' L143 S 53'20'44"E 49.01' CERTIFICATION AS TO RECORDING: This is to certify that this plata been recorded in.Plat Book Fulton IFICATION AS T l This is ertifY that this pluk6y� been recor Plat Book , Page ) _f n County Records on (i Q to lerr� uperior Court --.Fditon County, Georgia \ 07004 - LINE CALL TABLE - BEARING LENGTH BEARING LENGTH L1 S 58049'40"E 45.39' L51 S 16053'00"E 98.89' L2 S 47'33'34"E 41.07' L52 N 36°03'18"E 80.36' L3 S 03'03'38"E 28.53' L53 S 52'49'36"E 31.33' L4 N 85022'36"W 62.51' L54 N 75°24'19"E 14.62' L5 S 85'22'36"E 39.46' L55 S 69"23'47"E 23.34' L6 S 85°22'36"E 23.05' 1_56 S 88'2310"E 28.37' L7 N 46'21'58"E 4.75' L57 N 75°24'19"E 13.40' L8 N 38025'32"E 86.41' L58 N 45°52'21"E 84.96' L9 S 38'25'32"W 131.41' L59 S 40'12'45"E 21.91' L10 N 39'14'58"W 55.64' L60 S 61'07'41 "E 20.90' L11 N 46'21'58"E 101.96' L61 S 20°20'59"E 22.15' L12 S 46'21'58"W 323.55' L62 S 40'12'45"E 9.31' L13 S 53°10'20"W 43.23' L63 N 89'52'25"W 34.29' L14 N 38'31'23"W 79.53' L64 N 89'48'23"W 57.94' L15 N 89'38'06"E 100.92' L65 S 75'48'38"E 13.15' L16 N 00'22'41 "E 138.24' L66 S 75'48'38"E 17.89' L17 N 59'09'12"W 20.99' L67 S 84'47'09"W 61.59' L18 N 48'31'32"W 198.53' L68 N 69'33'45"E 25.69', L19 S 89'10'21"W 82.85' L69 N 25'14'07"E 17.11' L20 S 67'43'01"E 3.51' L70 N 59'36'19"E 147.63' L21 S 58'49'36"E 6.94' L71 N 21'53'45"W 24.59' L22 S 35'19'54"W 41.75' L72 N 40'12'19"W 29.94' L23 S 67'43'01"E 82.13' L73 N 58'25'13"W 24.69' L24 N 6743'01"W 79.02' L74 S 74' 17'50"W 25.85' L25 N 01"42'25"W 304.78' L75 N 88'23'10"W 28.37' L26 N 67°43'01"W 21.45' L76 N 71'36'15"W 27.32' L27 S 23038'07"E 108.61' L77 S 88'23'24"W 4.36' L28 S 49°05'04"E 38.35' L78 N 36'55'24"E 8.68' L29 S 58'49'36"E 43.05' L79 N 36'55'24"E 2.49' L30 N 58`49'36"W 49.99' LBO S 87'58'35"W 23.45' L31 N 58°49'36"W 43.01' L81 N 42'34'57"E 192.96' L32 N 58'49'36"W 6.98' L82 N 65'56'51"W 1.95' L33 S 62955'l 2"E 42.76' L83 N 51034' 1 Q'W 2.96' L34 S 40°11'11 "E 56.89' L84 N 47'33'344 99.93' L35 S 47°36'27"E 105.96' L85 S 29'29'f4"E 23.45' L35 S 76°44'58"E 54.95' L86 S 5864'40"E 88.82' L37 S 35034'56"E 6.87' L87 N 52'49 36"W 135.23' L38 N 73°01'07"E 44.47' L88 S 13'19'10"W 45.04' L39 S 04°26'55"E 39.02' L89 S 13'19'10"W 114.44' L40 S 64039'52"E 5.79' L90 N 13'19'10" E 130.56' L41 S 64°39'52"E 37.69' L42 N 33'28'11"E 45.60' L43 N 25°18'33"W 51.08' L44 N 67056'04"E 33.90' L45 N 60°14'14"E 61.02' L46 S 74052'55"W 101.35' L47 N 04'26'55"W 57.97' L48 N 81'42'17"E 113.91' L49 S 59'05'38"E 41.08' L50 S 36'42'09"W 296.61' CERTIFICATION AS TO RECORDING: This is to certify that this plata been recorded in.Plat Book Fulton IFICATION AS T l This is ertifY that this pluk6y� been recor Plat Book , Page ) _f n County Records on (i Q to lerr� uperior Court --.Fditon County, Georgia \ 07004 5 133HS 33S O �. owi 5 133HS 33S zr a 70 \70" 9c2061. 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Icor 9lZ# v \ \ 7 Im NI q �£g9� M., ^' e ml I I OD r l r N n , \O� m 2/ / ci Bigg 1 1 W N i"„ N I I (�o I co r o� \� y jr- \,�g\/�r'p Fs(�a1sy"T�\S;�B3•,6<9•, \9,,'3� / / / /moo,oooti ° O T I N -ocfl JN'f<'I I II �' c�, L1z OD IoOD .P oto aDI 1m \9- (n SOr L� �0 -- - -- - - --L-..-TREE SAVE AREA m S 01°00'53"W S 01 °00'53"W 119.61' r oor 0.665 �238.48, 101.54 283.59' 103.91 8.39' _ - - — 1176.17{TOTAL) 3NIl 10'1 ONV1 TIE TO FULTON COUNTY GIS MONUMENTS N F BROOKS & SHAFER, PROP. —S O 1 °00'53"W F-005 N 45°15'37"E 5,199.78' I� \ F-205 S 65046'55"E 909.20' 2+9 w I r - r Ir N r N r z r Io r Z m �n oorZn -< n 1 -< Amo � o C 0 O I 1 CC, II mJ OD N C z W f11 W = I rn= rn D W0, o _ I m C C � m I C I PV T_-___ _ 0) = OD L4 < o�� '� TSF �s�( -� 225.01 - � \ I / IS o , 10' B,L. r inN IcA w awo m ��3g �� �--- , \ �S 07 34 52, ►W I d° o I IHW3a r r ~�( b jr \ \70" �L N Ay 79 �A. IC y /I I rn o N N3d0 5S3OOd 3 4 2A \ \ `1{i F = d!1 9S. ?2 SJ o 00 1 I w I mF g I wN . Iocn -' o I I OZiW1,S3_ <M(vi � SS30j1M \Com, pA6G F %.r/m - P NASA , -ONOO1I��"O ' vG I co Ln 6 65Z 60 S h\\ �G J s7a S \ � ? ST�7p``` \ SSI \ S �Stivl ,. 60, o pm \ ?6 A7 \ I y IV �g �i 2TT s'- IONw /O {i L ll �TP� r 73' `' F' c� x i rv�� r F j z n i r; �7 2 L /�~ I 0 . dyy0 „bZ F S z t I �m n �2. !S oQ'/ \ 0 (m �(i� • ' N r3°53.3 "�% I ��� S � ^' �y� n PNAS� 1615 -371.97 8 E / (� �> ` ism ' 'b ^ O 2jFti�91 6396 ` �. �., 1'UNIT 1 0 �` NFL4 j , 2``` `FFc x.``f^ ro° �o,°j off/ 2 O��OA, ------- M.,6, .0 VO / 50 B.C. / / 10 8•L' 2044j SSS �ti9 �pw/ / �\ O (0 \ 1� O% O�ZOoO2 O ,\ 9 sso' O� /OO/0-yl 3 .0 Co ao m \ \ #rgg30 �•��\ \.` �ti,/ I \ \ <� elc w1 0, w TO 0 \ o cool QI v / ,� ^2S cn 7267` - - - 6S . w� /.� I I AQ. �1, ` 0' B.L_N 10°S5'S5'.E I Dr rn er 0 Com\ 3 C,0 / 0°\ �� i i o/�J I N c �� r - -253.65'_ v Q O� 5 / /� � C122 lZtiO �✓'�0p�-'� �o (�.•I '-i I N of l0 30' B.L- u, \ �'^ c,'�' � I� I (a B•L. z m 1. Icor 9lZ# v \ \ 7 Im NI q �£g9� M., ^' e ml I I OD r l r N n , \O� m 2/ / ci Bigg 1 1 W N i"„ N I I (�o I co r o� \� y jr- \,�g\/�r'p Fs(�a1sy"T�\S;�B3•,6<9•, \9,,'3� / / / /moo,oooti ° O T I N -ocfl JN'f<'I I II �' c�, L1z OD IoOD .P oto aDI 1m \9- (n SOr L� �0 -- - -- - - --L-..-TREE SAVE AREA m S 01°00'53"W S 01 °00'53"W 119.61' r oor 0.665 �238.48, 101.54 283.59' 103.91 8.39' _ - - — 1176.17{TOTAL) 3NIl 10'1 ONV1 TIE TO FULTON COUNTY GIS MONUMENTS N F BROOKS & SHAFER, PROP. —S O 1 °00'53"W F-005 N 45°15'37"E 5,199.78' I� \ F-205 S 65046'55"E 909.20' 2+9 w Fi X m m z N u rnT1�M- MM DX��N�� G) D - o (nn -q3 D-�Ca-Z— �Rm_T'= =Zm �2 z S 99.1 - ��0M-0 -0 1Cn/I oD co r- --I Z��� n I S B .0 Cp O Z .r=mcn > = O r0 =2 >% 9 �Z��roo N II OZ �Or�m0_ a m O0) mDC% D r O �N I <Cn W X W O :U r- m O o -� C- (n c 0 c,'i+cronoo> ... r v I o 0 v I D �(>J3 I N C o z z4 - r*1 C p QN�zz cv gm ;o-off-<�11 <'� m CT � A CD NNW=No m 0 O ---1 �a,D�� U5 z AZ O r<- v 'o�o,z24. � 0 O I o�D m� m � W�T '➢I m� w'm mA o N S OD rn U) m Z) Z VI O X N >v V��<A v N C co p onoTNN ,n R° co nl�ll p t5 = o0 o _�`7`7 r2 / D Z M Y N mD I Z 9 O Z g z _ �Z y� rArn >9 > ODZmm ZC� 0 m z ,,,rnA oDrn0 o-4 00m O A I 0 A D C I --I Z A b�Z-1 Q i O c -n I .Z] A z o N/F PINNEY L. ALLEN, PROP. O,O„� I M„91,99.00 N I(1d101)89'9t+Z ,�s•sol s co Com] � m I __ ' C a D �� ,A N m / mo O �� n� 1 z� om _ z O Z- 20 _ ACCESS m G Z7 a �2 z S 99.1 - -a a� ,rj;Dll O 1Cn/I oD co C) m n I S B .0 Cp O Z o =2 >% 9 D Ell ;o a m O Om r v W X 2 o w K:°° c N C oma a OCA Z o 0 m� ------ X N 0 0 C) ;;,p o0 o _�`7`7 r2 / Z M Y CJI A A D C I --I Z A b�Z-1 Q i O c -n I .Z] A z o N/F PINNEY L. ALLEN, PROP. O,O„� I M„91,99.00 N I(1d101)89'9t+Z ,�s•sol s co Com] � m I __ ' C a D �� ,A N m / mo O �� n� 1 z� om _ z O Z- 20 _ ACCESS m G z v00 -. z S 99.1 - -a a� ,rj;Dll O 1Cn/I oD co �-IDS D o � n I S B .0 Cp O rr 20' L.S. A D C I --I Z A b�Z-1 Q i O c -n I .Z] A z o N/F PINNEY L. ALLEN, PROP. O,O„� I M„91,99.00 N I(1d101)89'9t+Z ,�s•sol s co Com] � m I __ ' C a D �� ,A N m / mo O �� n� 1 z� om _ z O Z- 20 _ ACCESS m -o; -------- ESMNT. z v00 -. z S 99.1 - -a W w p 0 g. n r N �O d? MAG. NORTH "FUTURE” PHASE 1 - UNIT 2 BODIUM CT. (44' R/W) N 00°20'24"E ' 3 co �� 104.48' 190.45' 20.14' L.S. 0131 c28 - - - - N 00°20'24"E- - _ C22 x I 30' B.L. —3 O_' B.L. l I— r17 �5' ,'}j V^ �0 — N J 30' ST7 Z' ;7�"°c��'-'� ��'� O' e L. cn O1 425 I I PHASE 1 -UNIT 1 I I C � �S Im o �r a�'' 0°'j ' '!x`475 I I # I l0 1 1 I I I IP #435 �+ �'� ���� 00 I II ao I I Z o 1 I r /rte c Sp A6`o �. /O , \ O N Obi O _ N o; r\ Sp ^' m // / \ 3G°2e, / '"gip 4� O e �.\ "'+V W N W I l o I I�o �n cn a, o I 1 �D 3� 83 `J"F �y i rn I I - w ao o� rn "r 9 yo `. 18' I. I I I m (n.r- i A I w CO � A 7 , �, � S�ooF � � `, 3g f \ I I I o I I I -vs t�, w � so, Ila) zI co �e L � L ra O �m o m� C7 ov 70• 0CD C O? 0 �0w 0 � rt 0 c 7 0 O a N o\ d c" w v z v00 -. z OD OD Ln O -a W w p { r N �O d? o\ �Nz tV Cb V a. Cn V ani, B<.� I s0, I I00 - m I O O /ani tray (�N J w 1, �; '�� ai 0 % / \�stAoEj \ O:S / 803e4i4'�Y L 1 SO_e L r; I W y v� !O ivy /�/ '�o. \� �t N ` '� N Co 6 S12 -16,52,,W 4.63, n = 0• B 8° t 1 �+ , / roA' �+ 1 N �0_B.L. _ •1 �i ��� •,.I �•� 50, � �� / `�` B\ \ 6'� o�o�'�'° /oo, 10; 0 B.L. 225.9 6133 � v o to � I 9,8j E tt V' tt r r l d W a1 ^� C?� 2 i8'S2„W `� y fa Irn � WO o ICU CNn tt N D1t O / C1 209.66' - 10' B.L� <7 0' .O � / = ,�� o S 04°2754"W \ A 0 t7 IW 3/d / 0 % Op / \ . /' O , O / L n /' m tid _ m z Ip t ri / H ,Ma > �o p0, )\ /0, 4 om < w 0 o a4�ti/ /o� o.\?6 ICU r D w 01 n co • .,4 / 61< r k�1+ U WIv Ir 6�° ^� \ ,B• `� �O Gi0' Cv / Jrn 1 m 4� 01 zcz ? I m S N S 04°11'53"W \ i' w Cry ° -259.68' - 10' B. L. - - p� s. �i\ �, 64 / \ O o,, \ vl °J o O 30" �9 w D 10' B.L. - - -/ \ /iS �' m / ! O \ S i O / �7 a e �� r> r IC? ',� d%S o \ �j x \ \Jo Ate, �`' `� �` I ti / rn . f''° c.J O CD I p S�\ _ \ \ - - / °v - - —fir - �' - G.�% 3NIl 101 aNdl C 349.79' - - 25' B.L. I Q\ tiRoo � N�\ � � \ � �,� / \ � O, � Ss,7, 3' �� �IV S 01 °20'47"W ,�D� o ! �/ So �S x. \ O� > .. O /ow \ �< ��� F ) SEE SHEET 4 ° o '"S��� \ �, �` d e< ` �w� '� ��, ! t5� \ o z m IU 3�s .14 �� \ w I� SEE SHEET 4 N cs!- N r / CO 110: SEE SHEET 4 ; �w��a'�',i NOZAz g rn��Z�1 `5 /LGJ�� yND O •7 m zAzzip ti d c" w z v00 -. z c 0 •`O 0 y� o p { r N �Nz tV Cb V a. Cn V ani, B<.� I s0, I I00 - m I O O /ani tray (�N J w 1, �; '�� ai 0 % / \�stAoEj \ O:S / 803e4i4'�Y L 1 SO_e L r; I W y v� !O ivy /�/ '�o. \� �t N ` '� N Co 6 S12 -16,52,,W 4.63, n = 0• B 8° t 1 �+ , / roA' �+ 1 N �0_B.L. _ •1 �i ��� •,.I �•� 50, � �� / `�` B\ \ 6'� o�o�'�'° /oo, 10; 0 B.L. 225.9 6133 � v o to � I 9,8j E tt V' tt r r l d W a1 ^� C?� 2 i8'S2„W `� y fa Irn � WO o ICU CNn tt N D1t O / C1 209.66' - 10' B.L� <7 0' .O � / = ,�� o S 04°2754"W \ A 0 t7 IW 3/d / 0 % Op / \ . /' O , O / L n /' m tid _ m z Ip t ri / H ,Ma > �o p0, )\ /0, 4 om < w 0 o a4�ti/ /o� o.\?6 ICU r D w 01 n co • .,4 / 61< r k�1+ U WIv Ir 6�° ^� \ ,B• `� �O Gi0' Cv / Jrn 1 m 4� 01 zcz ? I m S N S 04°11'53"W \ i' w Cry ° -259.68' - 10' B. L. - - p� s. �i\ �, 64 / \ O o,, \ vl °J o O 30" �9 w D 10' B.L. - - -/ \ /iS �' m / ! O \ S i O / �7 a e �� r> r IC? ',� d%S o \ �j x \ \Jo Ate, �`' `� �` I ti / rn . f''° c.J O CD I p S�\ _ \ \ - - / °v - - —fir - �' - G.�% 3NIl 101 aNdl C 349.79' - - 25' B.L. I Q\ tiRoo � N�\ � � \ � �,� / \ � O, � Ss,7, 3' �� �IV S 01 °20'47"W ,�D� o ! �/ So �S x. \ O� > .. O /ow \ �< ��� F ) SEE SHEET 4 ° o '"S��� \ �, �` d e< ` �w� '� ��, ! t5� \ o z m IU 3�s .14 �� \ w I� SEE SHEET 4 N cs!- N r / CO 110: SEE SHEET 4 ; �w��a'�',i NOZAz g rn��Z�1 `5 /LGJ�� yND O •7 m zAzzip ti 111 x A-K.A, - ALSO KNOWN AS B.0 - BACK OF CURB B.L. - BUILDING SETBACK UNE B1,0, - BUILDING UNE WIDTH BW - BOTTOM OF WALL (GROUND) C&C - CURB AND GUTTER q - CENTERLINE CB - CATCH BASIN CH - CHORD C.M.P. - CORRUGATED METAL PIPE C/T - CRIMP TOP PIPE D.E. - DRAINAGE EASEMENT 81 - DROP INLET WITH GRATE DWCB - DOUBLE WING C8 EP - EDGE OF PAVEMENT FH - FIRE HYDRANT HW - HEADWALL I.P.F. - IRON PIN FOUND LP.3. - |RQM PIN GET (1/2~ R/B) JB - JUNCTION BOX L - LENGTH OF CURVE LF.E. - LOWEST FLOOR ELEVATION L.L.L. - LAND LOT LINE LP - LIGHT POLE M.F.E' - MINIMUM FLOOR ELEVATION NH - MANHOLE M.S.L. - MEAN SEA LEVEL O/T - OPEN TOP PIPE pA\/T - PAVEMENT PB - POWER BOX P.U.B� - POINT OF BEGINNING k - PROPERTY LINE R - RADIUS OF CURVE R.B.L. - REAR BUILDING UNE R.C.P. - REINFORCED CONCRETE PIPE R/8 - REINFORCING BAR R/W - RIGHT OF WAY S.B.L. - SIDE BUILDING LINE S.S. - SANITARY SEWER S.S.E. - SANITARY SEWER EASEMENT SWCB - SINGLE WING CB T# - TOP OF WALL WM - WATER METER Yl - YARD INLET (PEDESTAL INLET) --^'�- - STREAM --F-- - FLOOD LIMITS --P-- - POWER LINE --T-- - TELEPHONE LINE --x-- - WIRE FARM FENCE LINE --o-- - WOOD FENCE LINE --O-- - CHAIN UNK FENCE LINE THE FIELD DATA UPON WHICH THIS PLAT IS BASED HAS A CLOSURE PRECISICN OF ONE FOOT IN 3A,,50 FEET AND AN ANGULAR ERROR OF f PER ANGLE POINT AND WAS ADJUSTED USING THE COMPASS RULE. THIS PLAT HAS BEEN CALCULATED FOR CLOSURE AND IS FOUND TO BE ACCURATE WITHIN ONE FOOT IN 12,�_Q_Nj FEET. EQUIPMENT USED FOR MEASUREMENTS: TOTAL STATION TOPCON GTS -303 THIS PROPERTY IS NOT LOCATED WITHIN THE 100 YEAR FLOOD AREA PER OFFICIAL FLOOD INSURANCE RATE MAPS. F,I,R.M PANEL NO, U12N.QQ1" AS REVISED: 4UNE __J�a NO N.G.S. MONUMENT WAS FOUND W111 11N 500' OF PROPERTY. STATEMENT OF SLOPE EASEMENT. THIS PLAT IS APPROVED NTH THE UNDERSTANDING THAT EASEMENT IS GRANTED THE CITY OF MILTON ALONG ALL ROAD FRONTAGE FOR THE PURPOSE OF SLOPING CUTS AND FILLS AS FOLLOWS: Q' TO 5' - NOT LESS THAN J TO 1 SLOPE 5^ TO 10` - NOT LESS THAN 2 TO 1 SLOPE PLEASE NOTE THAT A CERTIFICATE OF OCCUPANCY HOLD WAY BE PLACED ON YOUR BUILDING PERMIT 'TO VERIFY THAT YOU HAVE COMPLIED NTH YOUR SUBMITTED SITE PLAN, A SITE INSPECTION MAYBE REQ0RED, SITE PLAN IS REQUIRED SHOWING BUILDING AND DRIVEWAY L�---] LOCATION WITH DIMENSIONS OF THE LO[ SHOW ALL STRUCTURES' SETBACK5' EASEMENTS, SPECIMEN TREES, BUFFERS, AND PUBLIC INFRASTRUCTURE. �---1SITE PLAN REQUIRED SHOWING EXISTING AND PROPOSED CONTOUR GRADES, EROSION CONTROL MEASURES, ITEMS IN DH -A ABOVE. A REGISTERED LICENSED PROFESSIONAL ENG|NEER, LICENSED LANDSCAPE ARCHITECT OR REGISTERED SURVEYOR MUST SIGN AND SEAL THE PLANS. SITE PLAN IS REQUIRED SHOWING MINIMUM FINISHED FLOOR �----� ELEVATION, IRF ELEVATION AND CONTOUR LINE, 25 AND 100 YEAR ELEVATIONS OF THE DETENTION FAC|LiTY, TOP OF BANKS FOR STREAMS, DRAINAGE DITCHES AND ITEMS FOR DH -A HOLDS AS STATED A80VE, A FINAL ELEVATION CERTIFICATE MUST BE COMPLETED BY THE PROPERTY OWNER OR REPRESENTATIVE AND SUBMITTED TO THE COUNTY BUILDING PERMIT DIVISION AT THE TIME THE LOWESTFLODR/F|RGT FLOOD(REFERENCE LEVEL) IS ESTABLISHED, PRIOR TO FURTHER CONSTRUCTION OF THE BUILDING. ONLY THE DIRECTOR OR A SPECIFIC APPOINTEE REPRESENTING THE DIRECTOR MAY RELEASE THIS TYPE 0F HULD, A DH -D HOLD IS A GENERAL HOLD FOR A SPECIFIC PURPOSE NOT PREVIOUSLY COVERED BY THE PRECEDING EXPLANATIONS ABOVE, S'T'ATE OF GEORGIA) CITY OF MILTON) THC OWNER OF' RECORD OF THE LAND SHOWN ON THIS PLAT AND WHOSE NAME IS SUBSCRIBED THERETO, IN PERSON OR THROUGH A DULY AUTHORIZED AGENT, HEREBY ACKNOWLEDGES THAT THIS PLAT WAS MADE FROM AN ACTUAL SURVEY, DEDICATES TO FULTON COUNTY, THE COMPLETE OWNERSHIP AND USE OF ALL WATER AND SEWER IMPROVEMENTS CONSTRUCTED OR TO BE CONSTRUCTED IN ACCORDANCE WITH THIS PLAT, AND DEDICATES TO THE USE OF THE PUBLIC FOREVER THE FOLLOWING: PUBLIC STREETS 0584.____ACRES ALL PUBLIC SEWER EASEMENTS —0,00-- * ACRES APPLICABLE PUBLIC DRAI , EASEMENTS —0.00— * ' 'C�ES ITEMS Si- 6 Jf _IG_ _N_ - IAN" —TIJ R—E—YF 0 AN E R r RECORD FULTON COUNTY DEPARTMENT OpHEALTH AND WFuCSS ENVIRONMENTAL HEALTH SERVICES This development Is approved provided the following required improvements are in oomp||onoa with the Fulton County code of ordinances, Chapter 34. o,Qde |\( DRINKING WATER and Article X\ SEWAGE DISPOSAL. WATER SUPPLY SEWAGE DISPOSAL Xpub>|u Water Supply QPubUo Sanitary Sewerage System O Individual Onsite X|ndiv/duo| Onsite Water 3upp|w([ma) Sewage Management Systems 14LDo �e� L___ Fulton ounty Department of Health and Wellness THE DIRECTOR OF THE COMMUNITY DEVELOPMENT DEPARTMENT OF THE CITY OF MILTON, GEORGIA, CERTIFIES THAT THIS PLAT COMPLIES WITH THE CITY OF MILTON ZONING ORDINANCES, CONDITIONS OF ZONING, AND THE CITY OF MILTON SUBDIVISION RE U TIONS, AS AMENDED. DEPARTMENT OF COMMUNITY DEVELOPMENT Plat 5 35 f`3Pg 7_5 led and Recorded Dec -06-2011 11:01am 2 01 1-033i-_2 5 2 10 CaathF-, 1 c--ruc-- Robir� 5 c)m Clerk of Superior Court Fultuo Cuunty, Georgia FULTON COUNTY HEALTH DEPARTMENT ENVIRONMENTAL HEALTH SERVICES Each lot has been approved for installation of an individual onsite sewage management system. Adverse conditions listed below may restrict fieldline location, require benching and/or Installation of a modified system, FCHD—A Percolation Test Rates > 90 min./inch FCHDA--1 Percolation Tests below standard depth FCHD—B Presence of Rock FCHD--C Presence of Groundwater FCHD--D Streams, draws, lakes, floodplain, etc. FCHD—E Ground slope > 20% FCHD—SP See Site Plan Certification As To Reomrdin This is to certify that this plot has been recorded in Plot BoOk______ Page—. ---,-- of Fulton County Records 20___' C|erk, Superior Court Fulton County, Georgia Atlanta Metropolitan Series October 200toOctober 201 Copyright 2010 xrnm Surveys or Go, Inc. Reproduced by Permission GENERAL NOTES: 1. LDP #08-148 (RECREATION AREA LDP #06140) 2. TOTAL AREA OF DEVELOPMENT = 145.40 ACRES PHASE 1 - UNIT 1 = 59.25 ACRES PHASE 1 - UNIT 2A = 7.281 ACRES (THIS PLAT) PHASE 2 = 33.8 ACRES FUTURE PHASE = 45.07 ACRES 3. TOTAL UNITS = QG UNITS PHASE 1 - UNIT 1 = 45 UNITS PHASE 1 - UNIT 2A = 6 UNITS (THIS PLAT) PHASE 2 = 16 UNITS FUTURE PHASE = 28 UNITS 4� DENS|TY� 8.860 UNITS PER ACRE (96 UNITS/145.40 ACRES IN ALL PHASES). 5, ZONING: CUP (COMMUNITY UNIT PLAN - CASE #30086Z-0070 NFC). 6. TAX PARCEL ID(s): 22-4300-0239-007-8, 22-4300-0239-010-2. 22-4300-0239-011-0. 22-4360-0285-005-9. 22-4370-0312-030-8. 7, DEVELOPMENT STANDARDS: MINIMUM FRONT YARD - 30 FEET MINIMUM REAR YARD - 50 FEET MINIMUM SIDE YARD - 10 FEET MINIMUM SIDE YARD (ADJACENT TO STREET) - 20 FEET MINIMUM BUILDING SEPARATION - 25 FEET MINIMUM LOT WIDTH - AO FEET MINIMUM LOT FRONTAGE - 35 FEET B. MINIMUM HEATED FLOOR AREA - 2500 SQUARE FEET Q. WATER SERVICE PROVIDED BY FULTON COUNTY SYSTEM 10. WASTEWATER SERVICE PROVIDED BY PROPOSED INDIVIDUAL ON-SITE SEPTIC SYSTEMS 11, BENCHMARK : DATUM IS BASED ON GIS MONUMENT F-005. (ELEVATION 1134.42 NAV088 MSL) 12. IRON PIN SET (1/2" R/8) AT ALL CORNERS UNLESS INDICATED OTHERWISE. 13. DISTANCES SHOWN ON THIS PLAT ARE HORIZONTAL. 14^ THE BEARINGS SHOWN HEREON ARE REFERENCED TO GRID NORTH (QA WEST ZONE), AND WERE CALCULATED FROM ANGLES TURNED IN THE F|ELD, 15� ALL UTILITIES SHALL BE UNDERGROUND. 18, CITY OF MILTON AND FULTON COUNTY PERSONNEL AND/OR AGENTS SHALL HAVE FREE AND TOTAL ACCESS TO AND ACROSS ALL EASEMENTS. 17� NO BURY OR BURN PITS ON S|TE� 18. DETENTION AND WATER QUALITY ARE PROVIDED FOR IN THE FACILITIES LOCATED ON SITE, 19, ALL DITCHES OUTSIDE OF R/W TD BE MAINTAINED BY THE PROPERTY OWNERS. 20. DETENTION/WATER QUALITY FACILITIES ARE TO BE MAINTAINED BY THE HOMEOWNERS ASSOCIATION AS STATED IN THE OWNERS MAINTENANCE AND INDEMNIFICATION AGREEMENT FOR DETENTION PONDS IN DEED BOOK 4,5M, PAGE 1al' DATED FULTON COUNTY RECORDS. 21, THIS SUBDIVISION IS SUBJECT TO RESTRICTIVE COVENANTS RECORDED IN DEED BOOK 4,512-Q, PAGE(3) FULTON COUNTY RECORDS. 22, SIDEWALKS MUST BE PROVIDED ON OR ADJACENT TO AN INDIVIDUAL LOT PRIOR TO THE ISSUANCE OF A CERTIFICATE OF OCCUPANCY. 23, ALL SLOPE AND UTILITY EASEMENTS SHALL BE PROVIDED AT NO COST TO CITY 0F M|LTON, AS DETERMINED BY THE DIRECTOR OF PUBLIC WORKS. AYERS ENGINEERING 850 KENNESAW AVE., SUITE 10 MARIETTA, GEORGIA 30080 CONTACT: DON AYERS OWNER /DEYELQPER: i�_NG§-LITYPACIFIC, LLC '700 BARBERRY DRIVE ALPHARETTA, GEORGIA 30004 CONTACT: TOMMY FUQUA 24—HR PHONE. 770-231--5953 EV 5701, MAW, M, 01 n5 n^ k]10 N Atlanta Metropolitan Series October 200toOctober 201 Copyright 2010 xrnm Surveys or Go, Inc. Reproduced by Permission GENERAL NOTES: 1. LDP #08-148 (RECREATION AREA LDP #06140) 2. TOTAL AREA OF DEVELOPMENT = 145.40 ACRES PHASE 1 - UNIT 1 = 59.25 ACRES PHASE 1 - UNIT 2A = 7.281 ACRES (THIS PLAT) PHASE 2 = 33.8 ACRES FUTURE PHASE = 45.07 ACRES 3. TOTAL UNITS = QG UNITS PHASE 1 - UNIT 1 = 45 UNITS PHASE 1 - UNIT 2A = 6 UNITS (THIS PLAT) PHASE 2 = 16 UNITS FUTURE PHASE = 28 UNITS 4� DENS|TY� 8.860 UNITS PER ACRE (96 UNITS/145.40 ACRES IN ALL PHASES). 5, ZONING: CUP (COMMUNITY UNIT PLAN - CASE #30086Z-0070 NFC). 6. TAX PARCEL ID(s): 22-4300-0239-007-8, 22-4300-0239-010-2. 22-4300-0239-011-0. 22-4360-0285-005-9. 22-4370-0312-030-8. 7, DEVELOPMENT STANDARDS: MINIMUM FRONT YARD - 30 FEET MINIMUM REAR YARD - 50 FEET MINIMUM SIDE YARD - 10 FEET MINIMUM SIDE YARD (ADJACENT TO STREET) - 20 FEET MINIMUM BUILDING SEPARATION - 25 FEET MINIMUM LOT WIDTH - AO FEET MINIMUM LOT FRONTAGE - 35 FEET B. MINIMUM HEATED FLOOR AREA - 2500 SQUARE FEET Q. WATER SERVICE PROVIDED BY FULTON COUNTY SYSTEM 10. WASTEWATER SERVICE PROVIDED BY PROPOSED INDIVIDUAL ON-SITE SEPTIC SYSTEMS 11, BENCHMARK : DATUM IS BASED ON GIS MONUMENT F-005. (ELEVATION 1134.42 NAV088 MSL) 12. IRON PIN SET (1/2" R/8) AT ALL CORNERS UNLESS INDICATED OTHERWISE. 13. DISTANCES SHOWN ON THIS PLAT ARE HORIZONTAL. 14^ THE BEARINGS SHOWN HEREON ARE REFERENCED TO GRID NORTH (QA WEST ZONE), AND WERE CALCULATED FROM ANGLES TURNED IN THE F|ELD, 15� ALL UTILITIES SHALL BE UNDERGROUND. 18, CITY OF MILTON AND FULTON COUNTY PERSONNEL AND/OR AGENTS SHALL HAVE FREE AND TOTAL ACCESS TO AND ACROSS ALL EASEMENTS. 17� NO BURY OR BURN PITS ON S|TE� 18. DETENTION AND WATER QUALITY ARE PROVIDED FOR IN THE FACILITIES LOCATED ON SITE, 19, ALL DITCHES OUTSIDE OF R/W TD BE MAINTAINED BY THE PROPERTY OWNERS. 20. DETENTION/WATER QUALITY FACILITIES ARE TO BE MAINTAINED BY THE HOMEOWNERS ASSOCIATION AS STATED IN THE OWNERS MAINTENANCE AND INDEMNIFICATION AGREEMENT FOR DETENTION PONDS IN DEED BOOK 4,5M, PAGE 1al' DATED FULTON COUNTY RECORDS. 21, THIS SUBDIVISION IS SUBJECT TO RESTRICTIVE COVENANTS RECORDED IN DEED BOOK 4,512-Q, PAGE(3) FULTON COUNTY RECORDS. 22, SIDEWALKS MUST BE PROVIDED ON OR ADJACENT TO AN INDIVIDUAL LOT PRIOR TO THE ISSUANCE OF A CERTIFICATE OF OCCUPANCY. 23, ALL SLOPE AND UTILITY EASEMENTS SHALL BE PROVIDED AT NO COST TO CITY 0F M|LTON, AS DETERMINED BY THE DIRECTOR OF PUBLIC WORKS. AYERS ENGINEERING 850 KENNESAW AVE., SUITE 10 MARIETTA, GEORGIA 30080 CONTACT: DON AYERS OWNER /DEYELQPER: i�_NG§-LITYPACIFIC, LLC '700 BARBERRY DRIVE ALPHARETTA, GEORGIA 30004 CONTACT: TOMMY FUQUA 24—HR PHONE. 770-231--5953 EV 5701, MAW, M, 01 1, To the owner a agreement to restrict the use of the aubject property as follows: o. Single family detached d*eU|nga and accessory umam and structures. b� No more than 86 total d*m||ing units at o maximum density of 0,661 dwelling unit per oorm. whichever is less, based on the total acreage zoned. Approved lot/unit tuto|m are not guoront*ed. The developer is responsible through site engineering (at the time of application for o Land Disturbance Permit) to demonstrate that all lots/units within the approved development meet or exceed all the development standards o/ Fulton Cuunty, The total lot/unit yield of the subject site ohoU be determined by this final engineering, C, The minimum lot alzw aho|| be 1 acre. d. The minimum heated Moor area per dwelling unit ohoU be 2,800 square feet, l To the owner's agreement to abide by the following: o. To the site plan received by the Department of Environment and Community Development on June 26' 2006. Said site plan Is conceptual only and must meet or exceed the requirements of the Zoning Resolution and these conditions prior to the approval of o Land Disturbance Permit. In the event the Recommended Conditions of Zoning cause the approved site plan to be substantially different, the applicant ahoU be required to oump|ota the concept rmv|a* procedure prior to oppUoot|un /or n Land Disturbance Permit, Un|mao mthemvlaa rioted berm|n, compliance with all conditions ahoU he In place prior to the Issuance of the first Certificate of Ooouponuy. b. All onemm which are not port of on individual lot and held in common shall be accessible and mhoU be maintained by o mandatory homeowners osuodot|on, whose proposed documents of incorporation ohoU be submitted to the Director of the Department of Environment and Community Development for review and approval prior to the recording of the first Onu| plat. J. To the owner's agreement to the following site development considerations: o� The minimum design standards are: Minimum Front Yard Setback: 30 feet Minimum Rear Yard Setback: 50 feet Minimum Side Yard Setback (interior): 10 feet Minimum Side Yard (adjacent to street): 20 feet Minimum Building Separation: 25 feet Minimum Lot Width: 90 feet Minimum Lot Frontage, 35 feet 4To the owner's agreement to abide by the following traffic requirements, dedications and QReserve for Fulton County along the necessary property frontage of the following roadways, prior to the approval of a Land Disturbance permit, sufficient land as necessary to provide for compliance with the Comprehensive Plan. All building setback lines shall be measured from the dedication but at no time shall a building be allowed Inside the area of reservation, All required landscape strips and buffers may straddle the reservation line so that the reservation line bisects the required landscape strip or buffer. At a minimum, 10 feet of the required landscape strip or buffer shall be located outside the area of reservation, All required tree plantings per Article 4.23 shall be placed within the portion of the landscape strip or buffer that lies outside the area of reservation. — 55 feet from centerline of Birmingham Highway (SR 372) or as may be required by the Georgia Department of Transportation; — 45 feet from centerline of Freemonville Road. loDedicate at no cost to Fulton County along the entire property frontage, prior to the approval of a Land Disturbance Permit, sufficient land as necessary to provide the following rights—of—way, and dedicate at no cost to Fulton County such additional right—of—way as may be required to provide at least 10.5 feet of right--of—way from the back of curb of all abutting road irriprovements, as well as allow the necessary construction easements while the rights—of—way are being improved: — 30 feet from centerline of Birmingham Highway (SR 372) or o,9 may be required by the Georgia Department of Transportation; — 30 feet from centerline of Freemonville Road. R m. Drainage from all disturbed areas shall be collected and conveyed to a storm water management facility provided as part of the development. The Storm Water Concept Plan shall identify any proposed areas with incidental and minor release of storm water not conveyed to such facilities, subject to the approval of the Director of Public Works. Plans for any land disturbance permit shall show all proposed drainage patterns for the proposed development after its completion, Any Incidental release of unmanaged or untreated storm flows from any disturbed portion of the developed property shall be allowed only with the approval of the Director of Public Works. Other than minimal incidental flows shall be specifically approved by the Director Of Public Works, Bypass flows will not be permitted except from undisturbed areas within a buffer or other protected easement, Final plans shall provide for collection, conveyance and treatment of all approved incidental flows from developed lots or parcels, individual residences or building n. Storm water management facilitXies) Volumes sholl be designed to achieve water quality treatment, channel protection, over bank flood protection and extreme flood protection, in accordance with the Georgia State Storm water Manual, except that the duration of release for water quality treatment shall be 48 hours. 0. Approval of this Zoning Case and/or associated Concept Plan that depicts proposed conditions that are inconsistent with county design requirements and standards does not constitute a waiver of such requirements, unless specifically stipulated during the zoning case hearing by the Board of Commissioners. AYERS ENGINEERING 850 KENMES/\VV AVE.. SUITE 10 MARIETTA, GEORGIA 30080 CONTACT: DON AYERS 24—HR PHONE: 770-421-8140 OWNE KINGSLEY PACIFIC, LLC 700 BARBERRY DRIVE ALPHARETTA, GEORGIA 30004 CONTACT: TOMMY FUQUA 24—HR PHONE: 770-231-5953 IN� �� o� [I W11,11,11 LAND LOT LINE S 89'47'03"" E ---------------- cl, ... .... ..... CuRvr_ ff 14 — — DELTA=66*22'29- R=700.00' T=457.85' C4 L=810.92' 0, -- PROPOSED X48)5' CONCRETE SIDEWALK 6)6 7115� co N q - Z -- - -------- N 4*7*39'27" W -—TO). 9-6, 05 z 1-70 F. , __ LJ (89 o� 3 0'____ Ld I,83� <` 1.321 12534' 57.13' U) _j A It X- 0 85 4 U z V) 0 70, Q SQ /.(Z) cli 0) o)- Go L6 C/i SAVE AREA elf S 14'06'52" C2 Cj CURVE #13 • LN ol Q04 Ari 4 NZ S 76'26'28" E R=43931' T=15437' c3 L10 0. L=297.64' r 67 CH=97.06' N cn SIDEWALK R=675,00' V, 0 a� V) L=97,14' 0 -o 16695 5 30' _a. C -3 L2 L4 CuRvr_ ff 14 — — DELTA=66*22'29- R=700.00' T=457.85' C4 L=810.92' 0, -- PROPOSED X48)5' CONCRETE SIDEWALK 6)6 7115� co N q - Z -- - -------- N 4*7*39'27" W -—TO). 9-6, PHASE 1 -UNIT I 90), tK -STREAMS c� tK' IV- �51 PHASE 1—UNIT 1 PHASE 1 --UNIT 1 N/F "BROOKS & SHAFER- S 89'47'03" E 148,48' TREE SAVE AREA . owiffifflo 50 R3, 05 S.F, 1-70 F. , __ LJ (89 o� 3 0'____ -NG_ L E 1.321 12534' 57.13' U) _j A It L4 0 85 44,296 z V) 0 70, Q SQ /.(Z) cli 0) o)- Go L6 C/i SAVE AREA PHASE 1 -UNIT I 90), tK -STREAMS c� tK' IV- �51 PHASE 1—UNIT 1 PHASE 1 --UNIT 1 N/F "BROOKS & SHAFER- S 89'47'03" E 148,48' TREE SAVE AREA . owiffifflo 50 R3, LINE TABLE S.F, ACRES-_ LINE Ld U5 LJ (89 o� 4657,526 -NG_ L E 1.321 12534' 57.13' 47,959 _j A It L4 0 85 44,296 z V) 0 70, Q SQ 117.18' J vi00 o)- 49.5 L6 C/i fl5 elf S 14'06'52" C2 Cj CURVE #13 • LN 75-24'19"_E, DELTA= 38*47'00" Ari 4 NZ R=43931' T=15437' c3 L10 C6 L=297.64' r 67 FH EXISTING 5' CONCRETE SIDEWALK Ohl 5) (o 'TREE SAVE AREA > c 9 c, a tK �44� -I/ e S 42'36'02" W 132.68' STREAM BUFFER MEASURED 25' FROM TOP OF NEAREST BANK AT TIME OF ZONING E __ R, QWI`LER DEVE12HE' NGINEE — -,L— AYERS ENGINEERING 850 KINGSLEY PACIFIC, LLC KENNESAW AVE., SUITE 10 700 BARBERRY DRIVE MARIETTA, GEORGIA 30080 ALPHARETTA, GEORGIA 30004 CONTACT: DON AYERS CONTACT. TOMMY FUQUA 24 -HR PHONE� 770--421-8140 24 -HR PHONE: 770--231---5953 GRAPHIC SCALE 100 0 50 100 200 400 ( IN FEET ) 1 inch = 100 It, PROPOSED 5' CONCRETE SIDEWALK CONNECT TO EXISTING =,4 0 N 89*47'03" W LAND LOT LINE 572.36' z:j 6 C.L. plats 3,5 8 P g 7 7 C�athel.erle Robinson Clerik of, LELtperq0t, Cojart Fulton county, 6eargia -_- LINE TABLE S.F, ACRES-_ LINE 45,057 BEARING 4657,526 -NG_ L E 1.321 12534' 57.13' 47,959 _j 84 L4 50.88' 85 44,296 1.017 L5 117.18' 1.215 RAW 49.5 L6 49.54' • LN 75-24'19"_E, iw -_- LOT S.F, ACRES-_ 45 45,057 1.034, 4657,526 1.321 12534' 57.13' 47,959 1,101 84 43,967 50.88' 85 44,296 1.017 86 117.18' 1.215 RAW 49.5 .584 49.54' AREAS LOT S.F, ACRES-_ 45 45,057 1.034, 4657,526 1.321 47 47,959 1,101 84 43,967 1 00 9 85 44,296 1.017 86 52,921 1.215 RAW _.25,436 .584 Lu ol z W ra I G. 1. S. MON^ F005 Is, S " 9 _ rl 0 '30 Q --c44 ror p el G.I.S. MON. F205 F/3 I I 571d W-11111, U- 0 cr 1; 1 m ME iw z; LEGEND: ABBREVIATIONS AND SYMBOLS A.K.A. - ALSO KNOWN AS B.C. - BACK OF CURB B,L - BUILDING SETBACK LINE B.L.W. - BUILDING LINE WIDTH BW - BOTTOM OF WALL (GROUND) C&G - CURB AND GUTTER CB - CENTERLINE - CATCH BASIN CH - CHORD C.M.P. - CORRUGATED METAL PIPE C/T - CRIMP TOP PIPE D.B. - DEED BOOK D.E. - DRAINAGE EASEMENT DI - DROP INLET WITH GRATE DWCB - DOUBLE WING CB EP - EDGE OF PAVEMENT FH - FIRE HYDRANT HW - HEADWALL I.P.F. - IRON PIN FOUND I.P.S. - IRON PIN SET (1/2" R/B) JB - JUNCTION BOX L - LENGTH OF CURVE LF.E. - LOWEST FLOOR ELEVATION L.L.L. - LAND LOT LINE Lip - LIGHT POLE M.F.E. - MINIMUM FLOOR ELEVATION MH - MANHOLE M.S.L. - MEAN SEA LEVEL O/T - OPEN TOP PIPE PAVT - PAVEMENT PB - POWER BOX P.B. - PLAT BOOK P.O.B. - POINT OF BEGINNING PP - POWER POLE IE - PROPERTY LINE R - RADIUS OF CURVE R.B.L. - REAR BUILDING LINE R.C.P. - REINFORCED CONCRETE PIPE R/B - REINFORCING BAR R/W - RIGHT OF WAY S.B.L. - SIDE BUILDING LINE S.S. - SANITARY SEWER S.S.E. - SANITARY SEWER EASEMENT SWCB - SINGLE WING CB TW - TOP OF WALL WM - WATER METER YI - YARD INLET (PEDESTAL INLET) - - STREAM -F- - FLOOD LIMITS -P- - POWER LINE -T- - TELEPHONE LINE -X- - WIRE FARM FENCE LINE -o- - WOOD FENCE LINE -O- - CHAIN LINK FENCE LINE THE FIELD DATA UPON WHICH THIS PLAT IS BASED HAS A CLOSURE PRECISION OF ONE FOOT IN 34.500 FEET AND AN ANGULAR ERROR OF L" PER ANGLE POINT AND WAS ADJUSTED USING THE COMPASS RULE. THIS PLAT HAS BEEN CALCULATED FOR CLOSURE AND IS FOUND TO BE ACCURATE WITHIN ONE FOOT IN 67.036+ FEET. EQUIPMENT USED FOR MEASUREMENTS: TOTAL STATION TOPCON GTS -303 THIS PROPERTY IS NOT LOCATED WITHIN THE 100 YEAR FLOOD AREA PER OFFICIAL FLOOD INSURANCE RATE MAPS. F.I.R.M PANEL N0, 13121CO015 E AS REVISED: JUNE 22 1998 NO N.G.S. MONUMENT WAS FOUND WITHIN 500' OF PROPERTY. INDEMNIFICATION AGREEMENT FOR DRIVEWAYS CROSSING EASEMENTS CITY OF MILTON AND FULTON COUNTY PERSONNEL AND/OR AGENTS SHALL HAVE FREE AND TOTAL ACCESS TO, ACROSS AND UNDER DRIVEWAYS THAT WILL BE INSTALLED ON THESE RECORDED LOTS FOR THE PURPOSES OF INSPECTION, REPAIR AND/OR CONSTRUCTION, AND SHALL HAVE NO RESPONSIBILITY FOR DAMAGES TO, OR THE REPAIR OF IMPROVEMENTS WITHIN SAID EASEMENT. STATEMENT OF SLOPE EASEMENT: THIS PLAT IS APPROVED WITH THE UNDERSTANDING THAT EASEMENT IS GRANTED THE CITY OF MILTON ALONG ALL ROAD FRONTAGE FOR THE PURPOSE OF SLOPING CUTS AND FILLS AS FOLLOWS: 0' TO 5' - NOT LESS THAN 3 TO 1 SLOPE 5' TO 10' - NOT LESS THAN 2 TO 1 SLOPE DH -HOLDS PLEASE NOTE THAT A CERTIFICATE OF OCCUPANCY HOLD MAY BE PLACED ON T TO VERIFY THAT YOU HAVE COMPLIED WITH YOUR OSUBMITTED SITE UR BUILDING RPLAN, A SITE INSPECTION MAY BE REQUIRED. FAOH- SITE PLAN IS REQUIRED SHOWING BUILDING AND DRIVEWAY LOCATION WITH DIMENSIONS OF THE LOT. SHOW ALL STRUCTURES, SETBACKS, EASEMENTS, SPECIMEN TREES, BUFFERS, AND PUBLIC INFRASTRUCTURE. DH -B SITE PLAN REQUIRED SHOWING EXISTING AND PROPOSED CONTOUR GRADES, EROSION CONTROL MEASURES, ITEMS IN DH -A ABOVE. A REGISTERED LICENSED PROFESSIONAL ENGINEER, LICENSED LANDSCAPE ARCHITECT OR REGISTERED SURVEYOR MUST SIGN AND SEAL THE PLANS. 6W_SITE SITE PLAN IS REQUIRED SHOWING MINIMUM FINISHED FLOOR ELEVATION, IRF ELEVATION AND CONTOUR LINE, 25 AND 100 YEAR ELEVATIONS OF THE DETENTION FACILITY, TOP OF BANKS FOR STREAMS, DRAINAGE DITCHES AND ITEMS FOR DH -A HOLDS AS STATED ABOVE, A FINAL ELEVATION CERTIFICATE MUST BE COMPLETED BY THE PROPERTY OWNER OR REPRESENTATIVE AND SUBMTIME ITHEDTO LOWESTECOUNTY FLO FLOOR/FIRSTLNG FDLIOODP(R (REFERENCE CEION AT E LEVEL) S ESTABLISHED, PRIOR TO FURTHER CONSTRUCTION OF THE BUILDING. DH -D ECIFIC APPOINTEE REPRSE TTHIEYDIRECTOR THE IEMAOYR RELEASEOR A THISTYPE OF HOLD. AEDHN DNG HOLD IS A GENERAL HOLD FOR A SPECIFIC PURPOSE NOT PREVIOUSLY COVERED BY THE PRECEDING EXPLANATIONS ABOVE. OWNERS ACKNOWLEDGMENT STATE OF GEORGIA) CITY OF MILTON) DRAINAGE THE OWNER OF RECORD, ON BEHALF OF HIMSELF (ITSELF) AND ALL SUCCESSORS IN INTEREST, SPECIFICALLY RELEASES THE CITY OF MILTON FROM ANY AND ALL LIABILITY AND RESPONSIBILITY FOR FLOODING OR EROSION FROM STORM DRAINS OR FROM FLOODING FROM HIGH WATER OF NATURAL CREEKS, RIVERS, OR DRAINAGE FEATURES. A DRAINAGE EASEMENT IS HEREBY ESTABLISHED FOR THE SOLE PURPOSE OF PROVIDING FOR THE EMERGENCY PROTECTION OF THE FREE FLOW OF SURFACE WATERS ALONG ALL WATERCOURSES AS ESTABLISHED BY THESE REGULATIONS AND THE DIRECTOR OF THE DEPARTMENT OF PUBLIC WORKS. SAID DIRECTOR MAY CONDUCT EMERGENCY MAINTENANCE OPERATIONS WITHIN THIS EASEMENT WHERE EMERGENCY CONDITIONS EXIST. EMERGENCY MAINTENANCE SHALL BE THE REMOVAL OF TREES AND OTHER DEBRIS, EXCAVATION, FILLING AND THE LIKE, NECESSARY TO REMEDY A CONDITION, WHICH IN THE JUDGMENT OF STAFF AND DIRECTOR, IS POTENTIALLY INJURIOUS TO LIFE, PROPERTY OR THE PUBLIC ROAD OR UTILITY SYSTEM. SUCH EMERGENCY MAINTENANCE, CONDUCTED FOR A COMMON GOOD, SHALL NOT BE CONSTRUED AS CONSTITUTING MAINTENANCE OBLIGATION ON THE PART OF THE CITY OF MILTON, NOR AN ABROGATION OF THE CITY OF MILTON'S RIGHT TO SEEK REIMBURSEMENT FOR EXPENSES FROM THE OWNER/S OF THE PROPERTY OR THE LANDS THAT GENERATED THE CONDITIONS. THE OWNER OF RECORD OF THE LAND SHOWN ON THIS PLAT AND WHOSE NAME IS SUBSCRIBED THERETO, IN PERSON OR THROUGH A DULY AUTHORIZED AGENT, HEREBY ACKNOWLEDGES THAT THIS PLAT WAS MADE FROM AN ACTUAL SURVEY, DEDICATES TO FULTON COUNTY, THE COMPLETE OWNERSHIP AND USE OF ALL WATER AND SEWER IMPROVEMENTS CONSTRUCTED OR TO BE CONSTRUCTED IN ACCORDANCE WITH THIS PLAT, AND DEDICATES TO THE USE OF THE PUBLIC FOREVER THE FOLLOWING: PUBLIC STREETS PUBLIC SEWER EASEMENTS PUBLIC DRAIN EASEMENTS PUBLIC PA S/0 EN SPACE PUBLIC CESS/ EDESTRIAN� 0.860 ACRES * ALL -0.99=-!-ACRES APPLICABLE 0.132 ACRES ITEMS -0.00- * ACRES PREVIOUSLY -0.00- -!-ACRES DEDICATED KINGSLEY PACIFIC, LLC OWNER SIGNATURE OF OWNER OF RECORD DATE FULTON COUNTY DEPARTMENT OF HEALTH AND WELLNESS ENVIRONMENTAL HEALTH SERVICES This development is approved provided the following required Improvements are In compliance with the Fulton County code of ordinances, Chapter 34, article IV, DRINKING WATER and Article XI, SEWAGE DISPOSAL, WATER SUPPLY SEWAGE DISPOSAL RPubllc Water Supply ❑ Public Sanitary Sewerage System ❑ Individual Onsite (Individual Onsite Water Supply(les) Sewage Management Systems 4 /L2L a e Fulton County Department of Health and Wellness Ravislon Data Fulton County Department of Health and Wellness SURVEYOR'S CERTIFICATE IT IS HEREBY CERTIFIED THAT THIS FINAL PLAT IS TRUE AND CORRECT AND WAS PREPARED FROM AN ACTUAL SURVEY OF THE PROPERTY, MADE BY ME OR UNDER MY SUPERVISION; THAT ALL MONUMENTS SHOWN HEREON ACTUALLY EXIST, OR ARE MARKED AS "FUTURE% AND THEIR LOCATION, SIZE, TYPE, AND MATERIAL ARE CORRE Y SHOWN. 7- 2°WZ R DNEY H. REE DATE REGISTERED GE RGIA LAND SURVEYOR NO. 2072 THE DIRECTOR OF THE COMMUNITY DEVELOPMENT DEPARTMENT OF THE CITY OF MILTON, GEORGIA, CERTIFIES THAT THIS PLAT COMPLIES WITH THE CITY OF MILTON ZONING ORDINANCES, CON NS OF ZONING, AND THE CITY OF MILTON SUBDIVISION RE ULA ONS, AS MENDED. �����,,, DIRECTOR DEPARTMENT OF COMMUNITY DEVELOPMENT plats 36 1 pq 80 led and Recgrded Ru4-10-2012 11:0000 2a1'�-rn ORobsnson 1_,athelene Clerk Of Super10r Cour Georgia Fulton County, FULTON COUNTY HEALTH DEPARTMENT ENVIRONMENTAL HEALTH SERMCES Each lot has been approved for Installation of an Individual onsite sewage management system. Adverse conditions listed below may restrict fleldline location, require benching and/or Installation of a modified system. FCHD-A Percolation Test Rates > 90 min./Inch FCHD-A-1 Percolation Tests below standard depth FCHO-B Presence of Rock FCHD-C Presence of Groundwater FCHD-D Streams, draws, lakes, floodplaln, etc. FCHD-E Ground elope > 20% FCHD-SP See Site Plan CERTIFICATION OF RECORDING LOCATION MAP - 1"=2000'± I Atlanta Metropolitan Series October 2010 to October 2011 I Copyright 2010 Area Surveys of Ga., Inc. Reproduced by Permission GENERAL NOTES: I. LDP #06-148 (RECREATION AREA LDP /(06149) 2. TOTAL AREA OF DEVELOPMENT = 145.40 ACRES PHASE 1 - UNIT 1 = 59.25 ACRES PHASE 1 - UNIT 2A = 7.281 ACRES PHASE 1 - UNIT 2B = 7.531 ACRES (THIS PLAT) PHASE 2 = 33.8 ACRES FUTURE PHASE = 37.54 ACRES 3. TOTAL UNITS = 96 UNITS PHASE i - UNIT 1 = 45 UNITS PHASE 1 - UNIT 2A = 6 UNITS PHASE 1 - UNIT 26 = 6 UNITS (THIS PLAT) PHASE 2 = 16 UNITS FUTURE PHASE = 23 UNITS ALL ACES IN 5. ZONING: UP4. DENSITY:65.40 (COMMUNITY UNIT PLAN UNITS PER ACRE (96UNICASE4#200 6ZR 0070 NFC)PHASES). 6. TAX PARCEL ID(s): 22-4300-0239-007-8, 22-4300-0239-010-2, 22-4300-0239-011-0, 22-4360-0265-005-9. 22-4370-0312-030-8. 7, DEVELOPMENT STANDARDS: MINIMUM FRONT YARD - 30 FEET MINIMUM REAR YARD - 50 FEET MINIMUM SIDE YARD (INTERIOR) - 10 FEET MINIMUM SIDE YARD (ADJACENT TO STREET) - 20 FEET MINIMUM BUILDING SEPARATION - 25 FEET MINIMUM LOT WIDTH - 90 FEET MINIMUM LOT FRONTAGE - 35 FEET 8. MINIMUM HEATED FLOOR AREA - 2500 SQUARE FEET 9. WATER SERVICE PROVIDED BY FULTON COUNTY SYSTEM 10. WASTEWATER SERVICE PROVIDED BY PROPOSED INDIVIDUAL ON-SITE SEPTIC SYSTEMS 11. BENCHMARK : DATUM IS BASED ON GIS MONUMENT F-005. (ELEVATION 1134.42 NAVD88 MSL) 12. IRON PIN SET (1 /2" R/B) AT ALL CORNERS UNLESS INDICATED OTHERWISE. 13. DISTANCES SHOWN ON THIS PLAT ARE HORIZONTAL. 14, THE BEARINGS SHOWN HEREON ARE REFERENCED TO GRID NORTH (GA WEST ZONE), AND WERE CALCULATED FROM ANGLES TURNED IN THE FIELD. 15. ALL UTILITIES SHALL BE UNDERGROUND. 16. CITY OF MILTON AND FULTON COUNTY PERSONNEL AND/OR AGENTS SHALL HAVE FREE AND TOTAL ACCESS TO AND ACROSS ALL EASEMENTS. 17. NO BURY OR BURN PITS ON SITE. 18. DETENTION AND WATER QUALITY ARE PROVIDED FOR IN THE FACILITIES LOCATED ON SITE. 19. ALL DITCHES OUTSIDE OF R/W TO BE MAINTAINED BY THE PROPERTY OWNERS. 20. DETENTION/WATER QUALITY FACILITIES ARE TO BE MAINTAINED BY THE HOMEOWNERS ASSOCIATIEMNIFICATION AGREEMENT ONAS STATED IN THE FOR DETENTION PONDS WINERS DEED MAINTENANCE BOOKAN45 91 AND PAGE 5/ 0,/2007, FULTON COUNTY RECORDS. 21. THIS SUBDIVISION IS SUBJECT TO RESTRICTIVE COVENANTS RECORDED IN DEED BOOK 45126, PAGE(S) 413-416, FULTON COUNTY RECORDS. 22. SIDEWALKS MUST BE PROVIDED ON OR ADJACENT TO AN INDIVIDUAL LOT PRIOR TO THE ISSUANCE OF A CERTIFICATE OF OCCUPANCY, 23. ALL SLOPE AND UTILITY EASEMENTS SHALL BE PROVIDED AT NO COST TO CITY OF MILTON, AS DETERMINED BY THE DIRECTOR OF PUBLIC WORKS. ENGINEER: AYERS ENGINEERING 850 KENNESAW AVE., SUITE 10 MARIETTA, GEORGIA 30080 CONTACT: DON AYERS 24 -HR PHONE: 770-421-8140 OWNER/DEVELOPER: KINGSLEY PACIFIC, LLC 700 BARBERRY DRIVE ALPHARETTA, GEORGIA 30004 CONTACT: TOMMY FUQUA 24 -HR PHONE: 770-231-5953 ri �z - l P, U Z 0 Q • N r U) O W N U O W Z W Z O c� F `7- V) � C7 U) x 0 Q Q U 10 W 0 (D t�D F- M W Z OOt00DfAU QQrrn0 = Z5 It CID U = W 0 Z O 00`rr(n rQ (DIQ-W�0_ �I-0Q�l W2U_ Q (L J_ Q X: :E JQ W 6 0 ai d vi 0 0 w CO w (D O N N Ld Z O Z Cti 0 Z F- 0 M WO J0-' ^/n J � 0 ZvNiLLO L-, LO F-OVO�O oa--oa JJ0000 CQ U) W H [�i U) � N O W W I N O 0 LO az Axa W x a Q o� ai O 4' CONDITIONS OF ZONING PETITION No. 2006Z —0070 NFC 1. To the owners agreement to restrict the use of the subject property as follows: G. Single family detached dwellings and accessory uses and structures. b. No more than 96 total dwelling units at a maximum density of 0.661 dwelling unit per acre, whichever Is less, based on the total acreage zoned. Approved lot/unit totals are not guaranteed. The developer is responsible through site engineering (at the time of application for a Land Disturbance Permit) to demonstrate that all lots/units within the approved development meet or exceed all the development standards of Fulton County. The total lot/unit yield of the subject site shall be determined by this final engineering. C. The minimum lot size shall be 1 acre. d. The minimum heated floor area per dwelling unit shall be 2,800 square feet. 2. To the owners agreement to abide by the following: a. To the site plan received by the Department of Environment and Community Development on June 26, 2006. Sold site plan Is conceptual only and must meet or exceed the requirements of the Zoning Resolution and these conditions prior to the approval of a Land Disturbance Permit. In the event the Recommended Conditions of Zoning cause the approved site plan to be substantially different, the applicant shall be required to complete the concept review procedure prior to application for a Land Disturbance Permit. Unless otherwise noted herein, compliance with all conditions shall be In place prior to the Issuance of the first Certificate of Occupancy. b. All areas which are not part of an Individual lot and held In common shall be accessible and shall be maintained by a mandatory homeowners association, whose proposed documents of Incorporation shall be submitted to the Director of the Department of Environment and Community Development for review and approval prior to the recording of the first final plat. 3. To the owners agreement to the following site development considerations: a. The minimum design standards are: Minimum Front Yard Setback: 30 feet Minimum Rear Yard Setback: 50 feet Minimum Side Yard Setback (interior): 10 feet Minimum Side Yard (adjacent to street): 20 feet Minimum Building Separation: 25 feet Minimum Lot Width: 90 feet Minimum Lot Frontage: 35 feet 4. To the owner's agreement to abide by the following traffic requirements, dedications and improvements: a. Reserve for Fulton County along the necessary property frontage of the following roadways, prior to the approval of a Land Disturbance permit, sufficient land as necessary to provide for compliance with the Comprehensive Plan. All building setback lines shall be measured from the dedication but at no time shall a building be allowed inside the area of reservation. All required landscape strips and buffers may straddle the reservation line so that the reservation line bisects the required landscape strip or buffer. At a minimum, 10 feet of the required landscape strip or buffer shall be located outside the area of reservation. All required tree plantings per Article 4.23 shall be placed within the portion of the landscape strip or buffer that Iles outside the area of reservation. — 55 feet from centerline of Birmingham Highway (SR 372) or as may be required by the Georgia Department of Transportation; — 45 feet from centerline of Freemanville Road. b. Dedicate at no cost to Fulton County along the entire property frontage, prior to the approval of a Land Disturbance Permit, sufficient land as necessary to provide the following rights—of—way, and dedicate at no cost to Fulton County such additional right—of—way as may be required to provide at least 10.5 feet of right—of—way from the back of curb of all abutting road Improvements, as well as allow the necessary construction easements while the rights—of—way are being Improved: — 30 feet from centerline of Binninghann Highway (SR 372) or as may be required by the Georgia Department of Transportation; — 30 feet from centerline of Freemonville Road. 5. To the owner's agreement to abide by the following: a. Prior to submitting the application for a LDP with the Department of Environment and Community Development, Development Review Division, arrange to meet with the Fulton County Traffic Engineer. A signed copy of the results of these meetings will be required to be submitted along with the application for a Land Disturbance Permit. b. Prior to submitting the application for an LDP, arrange an on—site evaluation of existing specimen trees/stands, buffers, and tree protection zones within the property boundaries with the Fulton County Arborist. A signed copy of the results of these meetings will be required to be submitted along with the application for an LDP. C. Prior to submitting the application for an LDP, the developer/engineer shall contact the Public Works Department, Water Services Division, and arrange to meet on—site with an engineer from the Surface Water Management Program (SWMP), who Is responsible for review of Storm Water Concept Plan submittals. d. Prior to submitting the application for an LDP, the developer and/or engineer shall submit to the SWMP, through the Development Review Division, a project Storm Water Concept Plan. This concept plan shall Indicate the preliminary location of the storm water management facilities Intended to manage the quality and quantity of storm water. The concept plan shall specifically address the existing downstream off—site drainage conveyance system(s) that the proposed development surface runoff will Impact, and the discharge paths) from the outlet of the storm water management facilities to the off—site drainage system(s) and/or appropriate receiving waters. As part of the Storm Water Concept Plan submittal, a preliminary capacity analysis shall be performed by the engineer on the off—site drainage system(s) points of constraint. The capacity analysis shall determine the capacity of all existing constraint points, such as pipes, culverts, etc. from the point of storm water discharge at the proposed development site boundary downstream to the confluence of the receiving drainage course at a point where the drainage area Is at least ten times the proposed development site area and the next downstream drainage area having a drainage area of fifty acres or more. The critical capacity points shall be selected based upon the engineer's field observation, professional judgment, and limited field survey data. The analysis shall Identify the downstream properties pre and post—development 100—year water surface elevations, and for any post—development water surface elevation Increase exceeding 0.05 feet, the developer shall acquire the applicable offsite drainage easement to accommodate the 100—year storm flow through Impacted properties. Where Fulton County has completed a model of the basin, it shall be used by the developer In the analyses. e. Where stone water currently drainsby sheet flow and It Is proposed to be collected to and/or discharged at a point, such that the discharge from the storm water management facility outlet crosses a property line, such discharge shall mimic pre—development sheet flow conditions. A description of the method proposed to achieve post—development sheet flow conditions shall be provided as part of the Storm Water Concept Plan. Should the method to achieve sheet flow across an external property line be unsuccessful, the developer shall acquire an easement(s) from the point of discharge to a point down gradient at a live dry weather stream sufficient to contain the 25 year storm flow or other location as approved k. With the application for an LDP, provide documentation (such as channel cross—sections, centerline profile, etc.) describing the geometry of those existing natural streams, creeks, or draws within the proposed development boundary which In the design engineer's judgment are at risk of erosion due to Increased flow, provide a description of the basis utilized In Judging areas to be at risk, and provide details on the Storm Water Management Plan of the post—development channel bank protection measures. I. The developer/engineer shall demonstrate to the .County by engineering afialysis submitted� with the LDP application, that the discharge rate and velocity df the storm water runoff resulting from the development Is restricted to seventy—five percent (75%) of the pre—development conditions for the 1—year frequency storm event, up to and Including the ten (10)—year frequency storm event. CONDITIONS OF ZONING (CONTINUED) PETITION No. 2006Z —0070 NFC IT. Drainage from all disturbed areas shall be collected and conveyed to a storm water management facility provided as part of the development. The Storm Water Concept Plan shall Identify any proposed areas with Incidental and minor release of storm water not conveyed to such facilities, subject to the approval of the Director of Public Works. Plans for any land disturbance permit shall show all proposed drainage patterns for the proposed development after Its completion. Any Incidental release of unmonaged or untreated storm flows from any disturbed portion of the developed property shall be allowed only with the approval of the Director of Public Works. Other than minimal incidental flows shall be specifically approved by the Director of Public Works. Bypass flows will not be permitted except from undisturbed areas within a buffer or other protected easement. Final plans shall provide for collection, conveyance and treatment of all approved Incidental flows from developed lots or parcels, individual residences or building structures. n. Storm water management facility(les) volumes shall be designed to achieve water quality treatment, channel protection, over bank flood protection and extreme flood protection, In accordance with the Georgia State Storm water Manual, except that the duration of release for water quality treatment shall be 48 hours. o. Approval of this Zoning Case and/or associated Concept Plan that depicts proposed conditions that are Inconsistent with county design requirements and standards does not constitute a waiver of such requirements, unless specifically stipulated during the zoning case hearing by the Board of Commissioners. CERTIFICATION OF RECORDING ENGINEER: AYERS ENGINEERING 850 KENNESAW AVE., SUITE 10 MARIETTA, GEORGIA 30080 CONTACT: DON AYERS 24—HR PHONE: 770-421-8140 Plats 361 p9 81 OWNER/DEVELOPER: KINGSLEY PACIFIC, LLC 700 BARBERRY DRIVE ALPHARETTA, GEORGIA 30004 CONTACT: TOMMY FUQUA 24—HR PHONE: 770-231-5953 2 3 CU Z 0! O LL.. F- J CL J Q Z M f, 04 r - (17 M w COUNTY BOUNDARY Z �Z �O(DOO)o UJ>-M�d 1i �F 3Q'tt� ZQ r _J0 U = W O^ O U5 LIBER�N0-- ROAD 00 �UJ fY MFQ- -Zxm .-FF--JujOQ I ZONE X �e Q d J Q W (9 APPROXIMATE SCALE Q S ZONE X r 1000 0 1000 FEET PUCKErr r % ZONE X ZONE X r ROAO ONE X �f NATIONAL FLOOD INSURANCE PR06RAM LITTLE ZONE X RIVERS+t FIRM ZON E x FLOOD INSURANCE RATE MAP ZONE X FULTON COUNTY, ZONE X ? GEORGIA . - AND INCORPORATED AREAS .r' f Bull PANEL 15 OF 490 372 ISEE FN1r INDE% FOR PANE" NOT PRINTED) ZONE X cagrwa. celumm" tariffs Pnn'E, SUAW ZONE -� WON ea..m eewe ooa e X_------- :. r UJ ZONE X a' MAP NUMBER z 13121CO015 E oPo r Fulton County a EFFECTIVE DATE l Unincorporated Areas JUNE 22,1998 135160 ` u ZONE X Federal Emergency Management Agency This is an copy of a pomon o/th nor need map, h ted was extracted using u i map does not reflect changes F -MIT This map ,y x' or amendments asee ha- arson uent the date on the welch may esus been made tine dock. For the ocaut n l Flood insurance about product IMA ZONE X s,K Program hood maps chef , check the FEMA Road Map Store at w.w+.meefeme.g�ov ROW ore at "ACCORDING TO THE FLOOD INSURANCE RATE MAPS (F.I.R.M.) OF FULTON COUNTY, PANEL NUMBER 13121CO017 E, DATED JUNE 22, 1998, THIS PROPERTY IS NOT LOCATED IN A FLOOD HAZARD AREA" CONDITIONS OF ZONING (CONTINUED) PETITION No. 2006Z —0070 NFC IT. Drainage from all disturbed areas shall be collected and conveyed to a storm water management facility provided as part of the development. The Storm Water Concept Plan shall Identify any proposed areas with Incidental and minor release of storm water not conveyed to such facilities, subject to the approval of the Director of Public Works. Plans for any land disturbance permit shall show all proposed drainage patterns for the proposed development after Its completion. Any Incidental release of unmonaged or untreated storm flows from any disturbed portion of the developed property shall be allowed only with the approval of the Director of Public Works. Other than minimal incidental flows shall be specifically approved by the Director of Public Works. Bypass flows will not be permitted except from undisturbed areas within a buffer or other protected easement. Final plans shall provide for collection, conveyance and treatment of all approved Incidental flows from developed lots or parcels, individual residences or building structures. n. Storm water management facility(les) volumes shall be designed to achieve water quality treatment, channel protection, over bank flood protection and extreme flood protection, In accordance with the Georgia State Storm water Manual, except that the duration of release for water quality treatment shall be 48 hours. o. Approval of this Zoning Case and/or associated Concept Plan that depicts proposed conditions that are Inconsistent with county design requirements and standards does not constitute a waiver of such requirements, unless specifically stipulated during the zoning case hearing by the Board of Commissioners. CERTIFICATION OF RECORDING ENGINEER: AYERS ENGINEERING 850 KENNESAW AVE., SUITE 10 MARIETTA, GEORGIA 30080 CONTACT: DON AYERS 24—HR PHONE: 770-421-8140 Plats 361 p9 81 OWNER/DEVELOPER: KINGSLEY PACIFIC, LLC 700 BARBERRY DRIVE ALPHARETTA, GEORGIA 30004 CONTACT: TOMMY FUQUA 24—HR PHONE: 770-231-5953 2 3 CU Z 0! O LL.. F- J CL J Q Z M f, 04 r - (17 M w W N Z �Z �O(DOO)o UJ>-M�d 1i �F 3Q'tt� ZQ r _J0 U = W O^ O U5 00 �UJ fY MFQ- -Zxm .-FF--JujOQ I Q J O= Q d J Q W (9 a :E W Q N N L Z cD O Z wpOroIntl J � LiO Z_v — **0 W O O0 O U Z O O Q OJ O a U U V) J 11 Ui Wr ---i J f a m N 0 a• v 9 u STREAM BUFFER MEASURED 25' FROM TOP OF NEAREST BANK AT TIME OF ZONING L.L. 239 1 P 056 on E JNRE 0�, N 64'45'53" E X24, N 6�2�9 93 2e 50.00' PCNA 1 v s LAND LOd UNE S 25'14'07" E LL.266 174.95' PROPOSED 5' CONCRETE - SIDEWALK BOTH SIDES ALONG LOT FRONTAGES (SEE NOTE 22 SHEET 1) L16- 11 00 0 129; FUTURE PHASE 1 -UNIT 2 L.L.240 �20� J IJ "THE HAMPSHIRES S/D" PHASE 1B P.B. 332:58-60 P/L k10 I 3 O (1 "THE HAMPSHIRES S/D" PHASE 18 00 C*14 P.B. 332:58-60 N Q O rn ENGINEER: AYERS ENGINEERING 850 KENNESAW AVE., SUITE 10 MARIETTA, GEORGIA 30080 CONTACT: DON AYERS 24 -HR PHONE: 770-421-8140 OWNER /DEVELOPER: KINGSLEY PACIFIC, LLC 700 BARBERRY DRIVE ALPHARETTA, GEORGIA 30004 CONTACT: TOMMY FUQUA 24 -HR PHONE: 770-231-5953 - PA S 00'22'21" W /18� 61.40' k_/ "THE HAMPSHIRES S/D" "THE HAMPSHIRES S/D" L.L.240 PHASE 1B PHASE 18 I.P.F. P.B. 332:58-60 P.B. 332:58-60 L.L.240 I L.L.241 1" C/T _ �fiy % S 89'47'03" E S 89'4703" E -- N 89'47'03" W - - 196.20' 142.95' LAND LOT LINE 1034.64' LAND LOT UNE \\ 1/2" R/B L.L.265 TREE SAVE AREA (NOT TO SCALE) !� I S 6o'o3'aa" w 50' R.B.L. I 0 33' OF L L CORNER N N I LINE TABLE LOT LINE ACRES BEARING 43,987 LENGTH L1 N 21'53'45" W 24.59' L2 N 40'12'19" W 29.94' L3 N 58'25'13" W 24.69' L4 N 2514'07" W 157.84' L5 N 40'11'11" W 56.89' L6 N 62'31.29" W 71.69' L7 N 52'50'19" W 69.56' L8 N 52'50'19" W 54.27' L9 N 62'55'12" W 42.76' L10 S 85'17'46" W 125.46' L11 N 84'35.59" W 122.11' L12 N 42'18'22" W 49.70' L13 S 40'12.45" E 21.91' L14 S 61'07'41" E 20.90' L15 S 45'52'21" W 84.96' L16 N 40'12'45" W 9.31' L17 N 20'20'59" W 22.15' L18 N 25'14'07" W 157.84' L.L.240 �20� J IJ "THE HAMPSHIRES S/D" PHASE 1B P.B. 332:58-60 P/L k10 I 3 O (1 "THE HAMPSHIRES S/D" PHASE 18 00 C*14 P.B. 332:58-60 N Q O rn ENGINEER: AYERS ENGINEERING 850 KENNESAW AVE., SUITE 10 MARIETTA, GEORGIA 30080 CONTACT: DON AYERS 24 -HR PHONE: 770-421-8140 OWNER /DEVELOPER: KINGSLEY PACIFIC, LLC 700 BARBERRY DRIVE ALPHARETTA, GEORGIA 30004 CONTACT: TOMMY FUQUA 24 -HR PHONE: 770-231-5953 - PA S 00'22'21" W /18� 61.40' k_/ "THE HAMPSHIRES S/D" "THE HAMPSHIRES S/D" L.L.240 PHASE 1B PHASE 18 I.P.F. P.B. 332:58-60 P.B. 332:58-60 L.L.240 I L.L.241 1" C/T _ �fiy % S 89'47'03" E S 89'4703" E -- N 89'47'03" W - - 196.20' 142.95' LAND LOT LINE 1034.64' LAND LOT UNE \\ 1/2" R/B L.L.265 TREE SAVE AREA (NOT TO SCALE) !� I S 6o'o3'aa" w 50' R.B.L. I 0 33' OF L L CORNER N N I JB 82 w z 0.I \0 e �s�2s DH -B I oCA . m o+ w n w - I \� FCHD-D u? c+ (0 I 83 Q I Q k841 a o� / /�G� IJI I-IV CL I 3 (L ti° \ ml I JI C �C2 \ 20' D.E. I m a •c l50 16740 /QIP 50 Cr UI v w /O TREE SAVE AREAm I - `.. 5�'[REA Ll�, 0+15.12 I.P.F. k30) 1/2" /-- � (ON LINE ) Q\ PHASE 1 -UNIT 1 X31/ PHASE 1 -UNIT 1 "CITY OF MILTON AND FULTON COUNTY PERSONEL AND/OR AGENTS SHALL HAVE FREE AND TOTAL ACCESS TO AND ACROSS ALL EASEMENTS. - AREAS LOT S.F. ACRES 48 43,987 1.010 49 44,226 1.015 50 54,123 1.242 81 43683 1.003 82 60,751 1.395 83 43,814 1.006 R/W 37,464 0.860 JB 82 w z 0.I \0 e �s�2s DH -B I oCA . m o+ w n w - I \� FCHD-D u? c+ (0 I 83 Q I Q k841 a o� / /�G� IJI I-IV CL I 3 (L ti° \ ml I JI C �C2 \ 20' D.E. I m a •c l50 16740 /QIP 50 Cr UI v w /O TREE SAVE AREAm I - `.. 5�'[REA Ll�, 0+15.12 I.P.F. k30) 1/2" /-- � (ON LINE ) Q\ PHASE 1 -UNIT 1 X31/ PHASE 1 -UNIT 1 "CITY OF MILTON AND FULTON COUNTY PERSONEL AND/OR AGENTS SHALL HAVE FREE AND TOTAL ACCESS TO AND ACROSS ALL EASEMENTS. - (6I 30 bio I N �.` �8' CJ I 16jOS oI O �30e. �I O �6J \ TEL I fn 10 \. PAD F J l CURVE TABLE FCHD-D CURVE 3p\B( � PAD BEARING v� CHORD RADIUS ARC C1 N 74'20'08" W 146.47' 675.00' 146.75' C2 N 55'46'59" W 288.14' 675.00' 290.38' C3 N 34'12'56" W 64.21' 675.00' 64.24' C4 N 28'21'44" W 73.64' 675.00' 73.68' C5 S 43'32'57" E 14.17' 725.00' 14.17' C6 S 52'18.31" E 206.80' 725.00' 207.51' C7 S 66'24'49" E 149.18' 725.00' 149.45' C8 N 31'17'00" W 152.78' 725.00' 153.06' (6I 30 bio I N �.` �8' CJ I 16jOS oI O �30e. �I O �6J \ TEL I fn 10 \. PAD F J l c k32� PHASE 1 -UNIT 11 I I wl z 0 O of ZI g�L.L 266 Q\ ;33) PHASE 1 -UNIT 1 GRAPHIC SCALE 100 200 ( 1N FEET ) 1 inch = 100 fL N 76'26'28" W CURVE #14 CH=97.06DELTA=66'22'29" R=675.00' R=700.00• L=97.14' T=457.85' L=810.92' Plats 36 1 pg a2 Cathelene Robinson Clerk of Superior Court Fulton County, Georgia STREAM BUFFER MEASURED 25' FROM TOP OF NEAREST BANK AT TIME OF ZONING CERTIFICATION OF RECORDING gl I G.I.S. MON. F005 S ss4 $S.. v y 949 F G.I.S. MON. F205 3 3 C14 r M O w N U 0 5z w Z N Z Q >V) OQ Q J 0 0 w CJ (0 CO f - M w z 000 o(0 00 rn< Q to O C) Lq In C7^O00 (n (O Q LLJ w 0)rzxm 1wOIQ I Q J aL`' d v; 0 0 w w m w (O 04 04 � Z (O o CN!Q MwZO ow NNH-00 _J L+ w ?vNmL�O I- 0 LL 0OUL�} O -O~ 0 < - 0O - JJa0U(n FCHD-D I �!� / �'/[� 3p\B( � PAD v� Js�ZO Cm N W Cf) W E-4 04 O I I- � W ,47/ � J ibq c k32� PHASE 1 -UNIT 11 I I wl z 0 O of ZI g�L.L 266 Q\ ;33) PHASE 1 -UNIT 1 GRAPHIC SCALE 100 200 ( 1N FEET ) 1 inch = 100 fL N 76'26'28" W CURVE #14 CH=97.06DELTA=66'22'29" R=675.00' R=700.00• L=97.14' T=457.85' L=810.92' Plats 36 1 pg a2 Cathelene Robinson Clerk of Superior Court Fulton County, Georgia STREAM BUFFER MEASURED 25' FROM TOP OF NEAREST BANK AT TIME OF ZONING CERTIFICATION OF RECORDING gl I G.I.S. MON. F005 S ss4 $S.. v y 949 F G.I.S. MON. 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O@ (n m o m (D ro a°i m co f] p m C v @ 0) (� p 0 o -h y~. m• =1 ° p , p� o m v m <' a°, co (CL p ro �S Q Q (n < tD w '•t ^"' N @. to '� @ Q.. �• Q ifl °O y Q 0 -*• O w S.0 N y a1 w C7• @ cow co -n (D. p Q c N 0 @ @ : % 0 ? p ,.y, t- = p• CD O' D Q s @ r 0 cn @ @ @ w 1s@ p @ (Dw CD 3 @pal y << 0.4aro `<_.•0 CD � -o pa y c �.i No Text / .. CURVE#4 k I I . a DELTA=24°27'07" R=400.00, i I �67 S 78° 59'00" E �� T=86.67 U-1t I FUTURE 50.00'�� L=170,71' jj : �� z y a u! S 09009'45" W I PHASE 2-UNIT 1 II 1 ! CH=24.27 l75/L.L. 239 to L.L. 240 I I S 890 49'52" E 407.37'. H ( R=375.00'.FUTURE Ip ( ARC=24.27' PHASE 2-UNIT 1 cv / - FCHD-A-1 o PHASE 1-UNIT 2C o 0o 33 N 89 44 57 E 314.14 60 J 0 c� Ji FCHD-D �I v l v 10+ .61 ;;t /27f aw C9-.-.-.-..-.-.-._. \ �p `' FCHD-E m \ LOT 66 a i(�I� PHASE 1-UNIT 2C Q o "THE HAMPSHIRES SID" PHASE T1-UNIT 2 °, ��- u'! F DH-B P \\ L16 �N L22 m N PHASE 1B ® + \ \ L17 1. LOT 76 { N N P,6.332:58 60 9° 59' 44" W __ ,�o S.B.Lv m i~m _; {to N} , S 8 395:68 N ml c�a FCHD-E 0 —.—. _ _. `° oo� FCHD-SP o PIS _ N 890 5944" E 1 w L18 ° "" „ 10' S.B.L. P/L N \ 1 I f t S 89 44 37 W ` 61 y �. TREE \ LOT 65 I - . FUTURE ®Sts? \ S SAVE AREA ° I I i J I w N 89° 44'37" E 10' S.B.L 316.09 PHASE 1-UNIT 2 7 \?'O I FCHD-D lb (N �' o `� Elf m w r FCHD-E I ' "' . 1 - ci I FCHD-SP ( r-a• LOT 77 0 . {00 N OWNER/DEVELOPER: a / \ \ I N I DH-B �; 0-i w "' w Illt- ° KINGSLEY PACIFIC, LLC l62/ \_ m 18"CMP- a 700 BARBERRY DRIVE - \ ( I S 89° 5T 48" W ( -� a r U) ALPHARETTA, GEORGIA 30004 FUTURE U- I I - 1-S 89 44 37 W _ PHASE 1-UNIT 2 - 179.97 -' - CONTACT: TOMMY FiJQUA N $9° 57'48" 890 44' 37" E To's. B.L. 315.06' L 211 24-HR PHONE: 770-231-5953 I / a TREE SAVE ° "THE HAMPSHIRES SID" AREA _ 50 R.B;L. N LOT 78 p C14 PHASE 1B ENGINEER: ° n Z TF t � .I ti m { M ' P.B. 332:58-60 N 58 47 18 WTF TF J o FCHD-D 0= N N AYERS ENGINEERING 134.10' w �o ml FCHD-E oLL {� cw Lo 850 KENNESAW AVE., SUITE 10 0 cc o "�'l o MARIETTA, GEORGIA 30080 �- CONTACT: DON AYERS o ° - N 89° 16' 07" W- 314.02' ca 24-HR PHONE: 770-421-8140 t 63N�25 S 89° 16'07" E FUTURE 1� FCHD-sP �I S 00° 22, 241" W PHASE 1-UNIT2 W • ce m , "CITY OF MILTON AND FULTON i j W� LC3T 79 0� { 104.93 COUNTY PERSONEL AND/OR AGENTS SHALL HAVE FREE AND PROPOSED F CONCRETE SAVE f" W' FCHd-SP TOTAL ACCESS TO AND ACROSS SIDEWALK BOTH SIDES I AREA k30, a.,_TREE I ALL EASEMENTS." ALONG LOT FRONTAGES _ /.- '\ �. 3Q1 A /4 (SEE NOTE 22 SHEET 1) jF #150 O <1 C10-�''w x,11 v ° p5 •_..- ,-S e �-• � / '-� Ls 5 w N \ 201 CENTERLINE CURVE N 10° 59' 53" W P " ~ N �5° �-%''� I 'a {a' N ,- w { N "THE HAMPSHIRES SID OR It CURVE #4 44.00' w�. _ G C15 LOT 80 0:' w T- ° PHASE 1B JL8 #155 FH o ,l tY P.B. 332:58-60 DELTA=24 27 07 p L - C� �'' ~ 5 R=400.00' i T O L H O U S E COURT � 30, 6.L• � ` w � M.F. DH11B24.0 ,,. r=86.67'i • 44' R/W 24' B.C. Z i T.B.M. PSL L=170.71' / / TOP OF FH `, �n �� P`'�1' •! 3 / S 79° 00'07" W -t ELEV.=1134.00 v PN �9 9 �o. 1� Wig' 2 CURVE #5 dui l 40.08' N NAVD (1988) Nps ` �o I _ / DELTA=10°56'46" ( , / �. a q. F L26 p3Zg w (o 191 R=800.00'/ o / _j/541 i j r\ I m ° YID 6-(° 3i-V�1� zI "THE HAMPSHIRES SID" T=75.65' N f / a l / `n y \ ° NP �00 - L=152.84' `55) - IN 6'a I LP °F " N PHASE 1B / FUTURE W i S 64 45 53 W p P.B. 332:58-60 / FUTURE PHASE 1-UNIT2 �r LOT 53N , z _ _:,._ —_ - 50.00 DELTA=66°22'29" / / " PHASE 1 UNIT z j - - R=700.00' l l Wi CONTROL m� �� 5750 14' 07" E I N OIL T=457.85' I I STRUCTURE L=810.92' I I �__'� T� N W l�\ <c9 \ 8113 � r \ I F TF F \\o '�I ESTATES SID' z CURVE #15 1 � I STREAM BUFFER MEASURED TF � 36"CMP , \\\� p, KINGSLEY " 1 0 DELTA=14°14'05" L.L. 239 I 1 25' FROM TOP OF NEAREST �- - f- — �— -� —\'�°' ,4- PHASE 1, UNIT 213 Ft I 50 R.B.L. \ R=800.00' I ' I BANK AT TIME OF ZONING J ___ 20\�Q\ P.B. 361:80 82 I.P.F. L.L. 240 T=178.68 ► o „ O DC7 S 89 52 25 E 309.101/9'T22511 W �� ® _ 1" CIT , L=351.59' LAND LOT LINE I� I_ _ _ a eess�ee®ass a a®®ems 7; 236.72' — : ` ` - LAND LOT LINE' S 890 52 25" E \�� \! �4� 12" RIB 265 L.L. 266 TREE SAF' L.L. , ,a \o. SAVE ��: 9�, AREA N 89 52' 25 W 192.28' F \ _ N 8$ 4411311 W-•-291.70, L1 \20,Ls-t27 88° 44' 1 ' E .0 L2 ���F 10'S.B.L.D TENTION P b •.�xF-- CONCRETE PB10-YR. FLOOD ' `2CURVE #14 �. 4 � WALL f 100-YR. VOL =747,377 .F. fi t \j O� \ cA DELTA =66°22'29" '� R=700.00' I ` TOP=1074.0 ' I I �rn \r �o ,�� 4,' `1 25-YR. FLOOD EL=107 53 J � �\� ,✓ 25-YR. VOL.=181,343 C.F�..- r' \ S� syy T=457.85'` \ y' . , ..�`` T \� `, ryc / `� ; 50� I L=810.92' t.. .: y � � ` � ....,,�°�• • P� �..� - �� �� J? / �^ "KINGSLEY ESTATES SID" -' 20' L5. �� \ �0 PHASE 1, UNIT 2B _. . a - ,-A y P.B. 361:80-82 i27)1 v `281 FUTURE Q`ZP wl ; CERTIFICATION OF RECORDING PHASE 1 -UNIT 2 FUTURE �� Z } PHASE 1-UNIT2 4 `� °� \ o \ TREE ' �� __ L.L. 266 L.L. 265 �`� p . Ln STREAM BUFFER MEASURED \� SAVE TF 14' 25' FROM TOP OF NEAREST AREA I N BANK AT TIME OF ZONING /291 %PSE'' -� •• GRAPHIC SCALE Q� FUTURE j PHASE 1-UNIT 2 \ --� gIREA = too 0 50 100 200 400 "KINGSLEY ESTATES SID" ( IN FEET ) Q� PHASE 1, UNIT I 1 inch _ 100 ft. p P.B. 326:45-49 En c- C7 n C7 _n z p z WFINAL PLAT FOR �;�JJ 0 R=G SRUMSELOW-REESE AND ASSOC., INC. G)mDr- o ;r,m z M KINGSLEY ; ESTATES C9' ��G�STERFo "� LAND SURVEYORS, LAND PLANNERS, C) opo -< cn PHASE 1 UNIT 2C o. 207 DEVELOPMENT CONSULTANTS 1 `s' LOCATED IN: A_ 13685 HIGHWAY 9 N DATE: MARCH 14, 2013 �® 9� -�a w LAND LOT(S): 239, 266 o sU yw MILTON, GEORGIA 30004-3616 o DISTRICT: 2, SECTION:2 REVISIONS: �}' �a � PHONE: 770-475-6817 CL9-17-2014 - RECONFIGURATION OF LOTS 51 & 52 ONLY CITY OF:_ MILTON FAX: 770-569-494$ COUNTY OF: FULTON GEORGIA R.L.S. # 2072 EMAIL: BRASS INC@COMCAST.NET STATE OF GEORGIA MEMBER OF S.A.M.S.O.G. 3 DRAINAGE THE OWNER OF RECORD, ON BEHALF OF HIMSELF (ITSELF) AND ALL SUCCESSORS IN INTEREST, SPECIFICALLY RELEASES THE CITY OF MILTON FROM ANY AND ALL LIABILITY AND RESPONSIBILITY FOR FLOODING OR EROSION FROM STORM DRAINS OR FROM FLOODING FROM HIGH WATER OF NATURAL CREEKS, RIVERS, OR DRAINAGE FEATURES. A DRAINAGE EASEMENT IS HEREBY ESTABLISHED FOR THE SOLE PURPOSE OF PROVIDING FOR THE EMERGENCY PROTECTION OF THE FREE FLOW OF SURFACE WATERS ALONG ALL WATERCOURSES AS ESTABLISHED BY THESE REGULATIONS AND THE DIRECTOR OF THE DEPARTMENT OF PUBLIC WORKS. SAID DIRECTOR MAY CONDUCT EMERGENCY MAINTENANCE OPERATIONS WITHIN THIS EASEMENT WHERE EMERGENCY CONDITIONS EXIST. EMERGENCY MAINTENANCE SHALL BE THE REMOVAL OF TREES AND OTHER DEBRIS, EXCAVATION, FILLING AND THE LIKE, NECESSARY TO REMEDY A CONDITION, WHICH 1N THE JUDGMENT OF STAFF AND DIRECTOR, IS POTENTIALLY INJURIOUS TO LIFE, PROPERTY OR THE PUBLIC ROAD OR UTILITY SYSTEM. SUCH EMERGENCY MAINTENANCE,CONDUCTED FOR A COMMON GOOD, SHALL NOT BE CONSTRUED AS CONSTITUTING MAINTENANCE OBLIGATION ON THE PART OFTHE CITY OF MILTON, NOR AN ABROGATION OF THE CITY OF MILTON'S RIGHT TO SEEK REIMBURSEMENT FOR EXPENSES FROM THE OWNERS OF THE PROPERTY OR THE LANDS THAT GENERATED THE CONDITIONS. -REINFORCING N/F - NOW OR FORMERLY LEGEND: ABBREVIATIONS AND SYMBOLS PLAT, AND DEDICATES TO THE USE OF THE PUBLIC FOREVER THE FOLLOWING: --0 W A.E. - ACCESS EASEMENT Z DRIVEWAYS THAT WILL BE INSTALLED ON THESE A.K.A. - ALSO KNOWN AS PUBLIC STREETS -2.134- ACRES *ALL 8. MINIMUM HEATED FLOOR AREA - 2,500 SQUARE FEET B.C. = BACK OF CURB RECORDED LOTS FOR THE PURPOSES OF B.L. - BUILDING LINE PUBLIC SEWER EASEMENTS -0.00-" ACRES APPLICABLE B.L.W. - BUILDING LINE WIDTH U d `' d O 10, WASTEWATER SERVICE PROVIDED BY PROPOSED INDIVIDUAL ON-SITE SEPTIC SYSTEMS BW - BOTTOM OF WALL (GROUND) O rn 3 C&G - CURB AND GUTTER w 43 W W m C/L - CENTERLINE PUBLIC FAR EN SPACE -0.00-" ACR PREVIOUSLY a) o CB - CATCH BASIN e+� �' U_ U_ CH - CHORD OF CURVE SS/P ESTRIAN EASEMENTS -000-" ES DEPHASE PUBLICr), C.M.P - CORRUGATED METAL PIPE (�PHASE 13. DISTANCES SHOWN ON THIS PLAT ARE HORIZONTAL. ARE C!T - CRIMP TOP PIPE FINAL PLAT APPROVAL r x ,, D.B. - DEED BOOK 0 to D.E. - DRAINAGE EASEMENT KINGS CIFI LLC KING LEY PACIFI LC CALCULATED FROM ANGLES TURNED IN THE FIELD. DI - DROP INLET (STORM) F I DWCB - DOUBLE WING CATCH BASIN S + EP , - EDGE OF PAVEMENT U) QW FH - FIRE HYDRANT `"' l r, F.I.R.M. - FLOOD INSURANCE RATE MAP a Z HW - HEADWALL L-- -' t I.P.F. - IRON PIN FOUND �dLdi DATE 20 850 KENNESAW AVE., SUITE 10 700 BARBERRY DRIVE I.P.S. - IRON PIN SET (y" R/B) - --- SIG R U DIVID ;. >, ATOF B SI NAT REO WN R RECORD 00 JB - JUNCTION BOX (STORM) ~ 0 L - LENGTH OF CURVE IRE ,> , . 0( U L.F.E. - LOWEST FLOOR ELEVATION z Cj�LL L.L.L. ` LAND LOT LINE (3)C5 y o�es7 LP - LIGHT POLE N Gap - M.F.E. - MINIMUM FLOOR ELEVATION - MH - MANHOLE (SANITARY) M.S.L. - MEAN SEA LEVEL DRAINAGE THE OWNER OF RECORD, ON BEHALF OF HIMSELF (ITSELF) AND ALL SUCCESSORS IN INTEREST, SPECIFICALLY RELEASES THE CITY OF MILTON FROM ANY AND ALL LIABILITY AND RESPONSIBILITY FOR FLOODING OR EROSION FROM STORM DRAINS OR FROM FLOODING FROM HIGH WATER OF NATURAL CREEKS, RIVERS, OR DRAINAGE FEATURES. A DRAINAGE EASEMENT IS HEREBY ESTABLISHED FOR THE SOLE PURPOSE OF PROVIDING FOR THE EMERGENCY PROTECTION OF THE FREE FLOW OF SURFACE WATERS ALONG ALL WATERCOURSES AS ESTABLISHED BY THESE REGULATIONS AND THE DIRECTOR OF THE DEPARTMENT OF PUBLIC WORKS. SAID DIRECTOR MAY CONDUCT EMERGENCY MAINTENANCE OPERATIONS WITHIN THIS EASEMENT WHERE EMERGENCY CONDITIONS EXIST. EMERGENCY MAINTENANCE SHALL BE THE REMOVAL OF TREES AND OTHER DEBRIS, EXCAVATION, FILLING AND THE LIKE, NECESSARY TO REMEDY A CONDITION, WHICH 1N THE JUDGMENT OF STAFF AND DIRECTOR, IS POTENTIALLY INJURIOUS TO LIFE, PROPERTY OR THE PUBLIC ROAD OR UTILITY SYSTEM. SUCH EMERGENCY MAINTENANCE,CONDUCTED FOR A COMMON GOOD, SHALL NOT BE CONSTRUED AS CONSTITUTING MAINTENANCE OBLIGATION ON THE PART OFTHE CITY OF MILTON, NOR AN ABROGATION OF THE CITY OF MILTON'S RIGHT TO SEEK REIMBURSEMENT FOR EXPENSES FROM THE OWNERS OF THE PROPERTY OR THE LANDS THAT GENERATED THE CONDITIONS. -REINFORCING N/F - NOW OR FORMERLY RNV -RIGHT OF WAY PLAT, AND DEDICATES TO THE USE OF THE PUBLIC FOREVER THE FOLLOWING: --0 W O/T - OPEN TOP PIPE OWNERS ACKNOWLEDGMENT Z DRIVEWAYS THAT WILL BE INSTALLED ON THESE PAVT -PAVEMENT (STATE -0F GEORGIA) PUBLIC STREETS -2.134- ACRES *ALL 8. MINIMUM HEATED FLOOR AREA - 2,500 SQUARE FEET PB - POWER BOX (COUNTY OF FULTON) RECORDED LOTS FOR THE PURPOSES OF P.B. - PLAT BOOK S.F. - SQUARE FEET PUBLIC SEWER EASEMENTS -0.00-" ACRES APPLICABLE P.O.B. - POINT OF BEGINNING THE OWNER OF RECORD OF THE LAND SHOWN ON THIS PLAT AND WHOSE NAME IS U d `' d O 10, WASTEWATER SERVICE PROVIDED BY PROPOSED INDIVIDUAL ON-SITE SEPTIC SYSTEMS P/L - PROPERTY LINE SUBSCRIBED THERETO, IN PERSON OR THROUGH A DULY AUTHORIZED AGENT, HEREBY O rn 3 R - RADIUS OF CURVE ACKNOWLEDGES THAT THIS PLAT WAS MADE FROM AN ACTUAL SURVEY, DEDICATES TO w 43 W W m R.B.L. - REAR BUILDING LINE FULTON COUNTY, THE COMPLETE OWNERSHIP AND USE OF ALL WATER AND SEWER PUBLIC FAR EN SPACE -0.00-" ACR PREVIOUSLY a) o R.C.P. - REINFORCED CONCRETE PIPE RIB BAR IMPROVEMENTS CONSTRUCTED OR TO BE CONSTRUCTED IN ACCORDANCE WITH THIS e+� �' G m o �✓ RNV -RIGHT OF WAY PLAT, AND DEDICATES TO THE USE OF THE PUBLIC FOREVER THE FOLLOWING: --0 W GENERAL NOTES: to Z DRIVEWAYS THAT WILL BE INSTALLED ON THESE S.B.L. - SIDE BUILDING LINE PUBLIC STREETS -2.134- ACRES *ALL 8. MINIMUM HEATED FLOOR AREA - 2,500 SQUARE FEET 1. LDP #05-009, LDP #06-148 (RECREATION AREA LDP #06'149) RECORDED LOTS FOR THE PURPOSES OF W S.F. - SQUARE FEET PUBLIC SEWER EASEMENTS -0.00-" ACRES APPLICABLE 2. TOTAL AREA OF DEVELOPMENT= 145.40 ACRES INSPECTION REPAIR AND/OR CONSTRUCTION, U d `' d O 10, WASTEWATER SERVICE PROVIDED BY PROPOSED INDIVIDUAL ON-SITE SEPTIC SYSTEMS D SS - SANITARY SEWER O rn 3 PHASE 1 - UNIT 1 = 59.25 ACRES 0 fid' w 43 W W m m W S.S.E. - SANITARY SEWER EASEMENT PUBLIC FAR EN SPACE -0.00-" ACR PREVIOUSLY a) o 0 MUST BE PROVIDED LOT OF A CERTIFICATE OF OCCUPANCY. e+� �' U_ U_ SWCB -SINGLE WING CATCH BASIN SS/P ESTRIAN EASEMENTS -000-" ES DEPHASE PUBLICr), ,01- { (�PHASE 13. DISTANCES SHOWN ON THIS PLAT ARE HORIZONTAL. ARE rn o : -TOP OFWALL FINAL PLAT APPROVAL r x ,, 1 -UNIT 2B = 7.531 ACRESTW PHASE 1 -UNIT 2C = 14.516 ACRES n. o 0 to STATEMENT -WATER METER KINGS CIFI LLC KING LEY PACIFI LC CALCULATED FROM ANGLES TURNED IN THE FIELD. (^y _1 `SCJin F I U WV - WATER VALVE S + PHASE 1 - UNIT 2D = 17.884 ACRES (THIS PLAT) �W U) QW Ir- Yl -YARD INLET (PEDESTAL TYPE) `"' l r, PHASE 2 = 25.823 ACRES (THIS PLAT) ACCESS TO AND ACROSS ALL EASEMENTS. UNDERSTANDING THAT EASEMENT IS GRANTED THE CITY MILTON ALONG ALL ROAD FRONTAGE Z AYRES ENGINEERENGINEERING KINGSLEY PACIFIC, LLC aa') C7 L-- -' t z iii �dLdi DATE 20 850 KENNESAW AVE., SUITE 10 700 BARBERRY DRIVE Q t- - --- SIG R U DIVID ;. >, ATOF B SI NAT REO WN R RECORD 00 C) cL ~ 0 z -t IRE ,> , . 0( U _ ACRES PHASE 1312 20< z Cj�LL _G g (3)C5 y o�es7 3 TOTAL - T TAL UNITS - 96 UNITS N Gap - - T - - TELECOMMUNICATIONS LINE E DAT DATE PHASE 1 - UNIT 1 = 45 UNITS =X- - WIRE FARM FENCE LINE .. '' PHASE 1 - UNIT 2A'= 6 UNITS c7 0 Z -a- -WOOD FENCE LINE a> aa) 'O�) W U Z 3: (9 p u) F- a) � �. U _ z U THE FIELD: DATA UPON WHICH THIS PLAT IS 4 w 0 W ( BASED AS CLOSURE PREC PRECISION O ONE H A1 F This development is approved provided the following required improvements P P 9 .. � a � W >- FOOT IN 34,500 FEET AND AN ANGULAR ERROR Q 00 (D Z U) >® article IV, DRINKING WATER and Article Xi, SEWAGE DISPOSAL: Filed and Recorded Apr -218-2014 09 c57aa 5. ZONING: CUP COMMUNITY UNIT PLAN - CASE #20006Z-0070 NFC . M a G ADJUSTED USING THE COMPASS RULE. WATER SUPPLY SEWAGE DISPOSAL 2014-0143 85 Cr M S u:o (� (X) Public Water Supply ( ) Public Sanitary Ca t h e l e n a R o' b i n 5 C1 n 7. DEVELOPMENT STANDARDS FW -j� ® 1- W z THIS PLAT HAS BEEN CALCULATED FOR w Clerk of Superior Court MINIMUM FRONT YARD - 3U FEET ►- - Q C3 � � ::) CLOSURE AND IS FOUND TO BE ACCURATE N o � L'i W WITHIN ONE FOOT IN 90.512+ FEET. ( ) Individual Water Supplies (X) Individual Onsite )o 0 Q (j Q Sewage Management W c`()oo c ro W •-+ EQUIPMENT USED FOR MEASUREMENTS TION 2 EE to a �? o m cn 4-J m me .. mL CU a) ami 0 O Oj i Systems TOPCON GTS -303 - TOTAL STATION f `t A PORTION OF THIS PROPERTY IS LOCATED IN SHADED ZONE "X", BUT NO PORTION IS D -t1- n County Department of Health and Wellness ern' LOCATED IN A FLOOD HAZARD AREA PER o OFFICIAL FLOOD INSURANCE RATE MAPS. ' .-+ PANEL NO.13121CO015 F Revision Date Fulton County Department of Health and Wellness ?� AS DATED/REVISED: SEPTEMBER 18, 2013 rpt SURVEYOR'S CERTIFICATE NO NATIONAL GEODETIC SURVEY MONUMENT N WAS FOUND WITHIN 500' OF THIS PROPERTY. IT IS HEREBY CERTIFIED THAT THIS FINAL PLAT IS TRUE AND CORRECT AND `r WAS PREPARED FROM AN ACTUAL SURVEY OF THE PROPERTY, MADE BY ME INDEMNIFICATION AGREEMENT FOR OR UNDER MY SUPERVISION; THAT ALL MONUMENTS SHOWN HEREON DRIVEWAYS CROSSING EASEMENTS ACTUALLY EXIST, OR ARE MA KED AS "FUTURE', AND THEIR LOCATION, SIZE, TYP ND MATERIAL' E RRECTLY SHOWN. CITY OF MILTON AND FULTON COUNTY PERSONNEL AND/OR AGENTS SHALL HAVE FREE G�Z MINIMUM BUILDING SEPAttA - 5 F T MINIMUM LOT WIDTH - 90 FEET AND TOTAL ACCESS TO, ACROSS AND UNDER RNV -RIGHT OF WAY PLAT, AND DEDICATES TO THE USE OF THE PUBLIC FOREVER THE FOLLOWING: --0 W GENERAL NOTES: to Z DRIVEWAYS THAT WILL BE INSTALLED ON THESE S.B.L. - SIDE BUILDING LINE PUBLIC STREETS -2.134- ACRES *ALL 8. MINIMUM HEATED FLOOR AREA - 2,500 SQUARE FEET 1. LDP #05-009, LDP #06-148 (RECREATION AREA LDP #06'149) RECORDED LOTS FOR THE PURPOSES OF W S.F. - SQUARE FEET PUBLIC SEWER EASEMENTS -0.00-" ACRES APPLICABLE 2. TOTAL AREA OF DEVELOPMENT= 145.40 ACRES INSPECTION REPAIR AND/OR CONSTRUCTION, U d `' d O 10, WASTEWATER SERVICE PROVIDED BY PROPOSED INDIVIDUAL ON-SITE SEPTIC SYSTEMS D SS - SANITARY SEWER PUBLIC DRAINAGE EASEMENTS -0.795-ACRES ITEMS rn 3 PHASE 1 - UNIT 1 = 59.25 ACRES 0 fid' w 43 W W m m W S.S.E. - SANITARY SEWER EASEMENT PUBLIC FAR EN SPACE -0.00-" ACR PREVIOUSLY ;.. (INCLUDES 0.047 ACRES OF RNV DEDICATION - FREEMANVILLE RD) MUST BE PROVIDED LOT OF A CERTIFICATE OF OCCUPANCY. e+� �' U_ U_ SWCB -SINGLE WING CATCH BASIN SS/P ESTRIAN EASEMENTS -000-" ES DEPHASE PUBLICr), 1 -UNIT 2A = 7.281 ACRES { (�PHASE 13. DISTANCES SHOWN ON THIS PLAT ARE HORIZONTAL. ARE rn o : -TOP OFWALL FINAL PLAT APPROVAL r x ,, 1 -UNIT 2B = 7.531 ACRESTW PHASE 1 -UNIT 2C = 14.516 ACRES 14, THE BEARINGS SHOWN HEREON REFERENCED TO GRID NORTH (GA WEST ZONE), AND WERE `�$�WM STATEMENT -WATER METER KINGS CIFI LLC KING LEY PACIFI LC CALCULATED FROM ANGLES TURNED IN THE FIELD. (^y _1 `SCJin F I U WV - WATER VALVE S + PHASE 1 - UNIT 2D = 17.884 ACRES (THIS PLAT) �W U) 16. CITY OF MILTON AND FULTON COUNTY PERSONNEL AND/OR AGENTS SHALL HAVE FREE AND TOTAL Ir- Yl -YARD INLET (PEDESTAL TYPE) `"' l r, PHASE 2 = 25.823 ACRES (THIS PLAT) ACCESS TO AND ACROSS ALL EASEMENTS. UNDERSTANDING THAT EASEMENT IS GRANTED THE CITY MILTON ALONG ALL ROAD FRONTAGE i-+-1 AYRES ENGINEERENGINEERING KINGSLEY PACIFIC, LLC FIELD BY: BDR WGH L-- -' t (INCLUDES 0.721 ACRES OF RNV DEDICATION - BIRMINGHAM HWY of FOR THE PURPOSE OF SLOPING CUTS AND FILLS �dLdi DATE 20 850 KENNESAW AVE., SUITE 10 700 BARBERRY DRIVE Q - • • -.� -STREAM F FLOOD LIMITS - --- SIG R U DIVID ;. >, ATOF B SI NAT REO WN R RECORD =` & 12.562 ACRES OF COMMON AREA #6 -'RECREATIONAL AREA _ _ ) ,._. - 19. ALL DITCHES OUTSIDE OF RNV TO BE MAINTAINED BY THE PROPERTY OWNERS. „ IRE ,> , . DIRECTOR _ ACRES PHASE 1312 _ _G P - - POWER LINE14 DEPARTMENT OF COMMUNITY DEVELOPMENT 24 -HR PHONE: 770-421-8140 24 -HR PHONE: 770-231-5953 3 TOTAL - T TAL UNITS - 96 UNITS N - T - - TELECOMMUNICATIONS LINE E DAT DATE PHASE 1 - UNIT 1 = 45 UNITS =X- - WIRE FARM FENCE LINE .. '' PHASE 1 - UNIT 2A'= 6 UNITS c7 0 Z -a- -WOOD FENCE LINE _ t. _ = PHASE 1 UNIT 2B 6 UNITS CV - 0 Q I-- -- o -- - CHAIN LINK FENCE LINE FULTON COUNTY DEPARTMENT OF HEALTH AND PHASE 1 - UNIT 2C =11 UNITS �. U _ THE FIELD: DATA UPON WHICH THIS PLAT IS WELLNESS ENVIRONMENTAL HEALTH SERVICES PHASE 1- UNIT 2D = 10 UNITS (THIS PLAT) PHASE 2 = 9 UNITS (THIS PLAT) 0 W ( BASED AS CLOSURE PREC PRECISION O ONE H A1 F This development is approved provided the following required improvements P P 9 FUTURE 1- U•- O FOOT IN 34,500 FEET AND AN ANGULAR ERROR 9 P are in compliance with the Fulton County code of ordinances, Chapter 34, P Plats 372 A g ? PHASE= 9 UNITS 4. DENS DENSITY: 0.660 UNITS PER ACRE (96 UNITS/145.40 ACRES IN ALL PHASES). :_: LIJ Z _ -.1 LL � N CJ OF 01 SECONDS PER ANGLE POINT AND WAS article IV, DRINKING WATER and Article Xi, SEWAGE DISPOSAL: Filed and Recorded Apr -218-2014 09 c57aa 5. ZONING: CUP COMMUNITY UNIT PLAN - CASE #20006Z-0070 NFC . r„ � O u-, ADJUSTED USING THE COMPASS RULE. WATER SUPPLY SEWAGE DISPOSAL 2014-0143 85 6. TAX PARCEL ID(s):22 43500'1940214, 22 435001940222, 22 436002390987.� S- d (X) Public Water Supply ( ) Public Sanitary Ca t h e l e n a R o' b i n 5 C1 n 7. DEVELOPMENT STANDARDS FW -j� ® 1- W z THIS PLAT HAS BEEN CALCULATED FOR Sewerage System Clerk of Superior Court MINIMUM FRONT YARD - 3U FEET ►- - Q C3 � � ::) CLOSURE AND IS FOUND TO BE ACCURATE Fulton' County, Georgia MINIMUM REAR YARD - 50 FEET U z !-- <C WITHIN ONE FOOT IN 90.512+ FEET. ( ) Individual Water Supplies (X) Individual Onsite MINIMUM SIDE YARD (INTERIOR) -10 FEET 0 Q (j Q Sewage Management MINIMUM SIDE YARD (ADJACENT TO STREET) - 20 FEET •-+ EQUIPMENT USED FOR MEASUREMENTS TION 2 EE i Systems TOPCON GTS -303 - TOTAL STATION f `t A PORTION OF THIS PROPERTY IS LOCATED IN SHADED ZONE "X", BUT NO PORTION IS D -t1- n County Department of Health and Wellness ern' LOCATED IN A FLOOD HAZARD AREA PER o OFFICIAL FLOOD INSURANCE RATE MAPS. ' .-+ PANEL NO.13121CO015 F Revision Date Fulton County Department of Health and Wellness ?� AS DATED/REVISED: SEPTEMBER 18, 2013 rpt SURVEYOR'S CERTIFICATE NO NATIONAL GEODETIC SURVEY MONUMENT N WAS FOUND WITHIN 500' OF THIS PROPERTY. IT IS HEREBY CERTIFIED THAT THIS FINAL PLAT IS TRUE AND CORRECT AND `r WAS PREPARED FROM AN ACTUAL SURVEY OF THE PROPERTY, MADE BY ME INDEMNIFICATION AGREEMENT FOR OR UNDER MY SUPERVISION; THAT ALL MONUMENTS SHOWN HEREON DRIVEWAYS CROSSING EASEMENTS ACTUALLY EXIST, OR ARE MA KED AS "FUTURE', AND THEIR LOCATION, SIZE, TYP ND MATERIAL' E RRECTLY SHOWN. CITY OF MILTON AND FULTON COUNTY PERSONNEL AND/OR AGENTS SHALL HAVE FREE G�Z MINIMUM BUILDING SEPAttA - 5 F T MINIMUM LOT WIDTH - 90 FEET AND TOTAL ACCESS TO, ACROSS AND UNDER REGISTERED G ORGIA LAND SURVEYOR NO. 2072 DATE 20. DETEN TIONNVATER QUALITY FACILITIES ARE TO BE MAINTAINED BY THE HOMEOWNERS ASSOCIATION AS STATED IN THE OWNERS MAINTENANCE AND INDEMNIFICATION AGREEMENT --0 W MINIMUM LOT FRONTAGE - 35 FEET Z DRIVEWAYS THAT WILL BE INSTALLED ON THESE FOR 8. MINIMUM HEATED FLOOR AREA - 2,500 SQUARE FEET RECORDED LOTS FOR THE PURPOSES OF W 9. WATER SERVICE PROVIDED BY FULTON COUNTY SYSTEM :DLO INSPECTION REPAIR AND/OR CONSTRUCTION, Z 10, WASTEWATER SERVICE PROVIDED BY PROPOSED INDIVIDUAL ON-SITE SEPTIC SYSTEMS D v 2 rn 3 W 11, BENCHMARK: DATUM IS BASED ON GIS MONUMENT F-005. PAGE(S) 413467, FULTON COUNTY RECORDS. 22, SIDEWALKS ON OR ADJACENT TO AN INDIVIDUAL PRIOR TO THE ISSUANCES m m W (ELEVATION 1134.42 NAVD88 MSL) 12. IRON PIN ALL CORNERS UNLESS INDICATED OTHERWISE. MUST BE PROVIDED LOT OF A CERTIFICATE OF OCCUPANCY. U) U_ U_ SET (172- R/B) AT WITHIN SAID EASEMENT." { 13. DISTANCES SHOWN ON THIS PLAT ARE HORIZONTAL. ARE rn o : FINAL PLAT APPROVAL 23. ALL SLOPE AND UTILITY EASEMENTS SHALL BE PROVIDED AT NO COST TO CITY OF MILTON, AS DETERMINED BY THE DIRECTOR OF PUBLIC WORKS. < Q 14, THE BEARINGS SHOWN HEREON REFERENCED TO GRID NORTH (GA WEST ZONE), AND WERE U- STATEMENT .� _ CALCULATED FROM ANGLES TURNED IN THE FIELD. (^y _1 `SCJin F I U 15. ALL UTILITIES SHALL BE UNDERGROUND. ® Fri t" "'' �W U) 16. CITY OF MILTON AND FULTON COUNTY PERSONNEL AND/OR AGENTS SHALL HAVE FREE AND TOTAL Ir- ENGINEER. OWNER/DEVELOPER. C W ACCESS TO AND ACROSS ALL EASEMENTS. UNDERSTANDING THAT EASEMENT IS GRANTED THE CITY MILTON ALONG ALL ROAD FRONTAGE i-+-1 AYRES ENGINEERENGINEERING KINGSLEY PACIFIC, LLC FIELD BY: BDR WGH W 17. NO BURY OR BURN PITS ON SITE. O of FOR THE PURPOSE OF SLOPING CUTS AND FILLS �dLdi DATE 20 850 KENNESAW AVE., SUITE 10 700 BARBERRY DRIVE Q 18. DETENTION AND WATER QUALITY ARE PROVIDED FOR IN THE FACILITIES LOCATED ON SITE, Z AS FOLLOWS: w _ - �e j �t� � �i1 C q 19. ALL DITCHES OUTSIDE OF RNV TO BE MAINTAINED BY THE PROPERTY OWNERS. -a ` 0' TO 5' -NOT LESS THAN 3 TO 1 SLOPE DIRECTOR CONTACT: DON AYRES CONTACT: TOMMY FUQUA ( AND TOTAL ACCESS TO, ACROSS AND UNDER REGISTERED G ORGIA LAND SURVEYOR NO. 2072 DATE 20. DETEN TIONNVATER QUALITY FACILITIES ARE TO BE MAINTAINED BY THE HOMEOWNERS ASSOCIATION AS STATED IN THE OWNERS MAINTENANCE AND INDEMNIFICATION AGREEMENT --0 W r Z DRIVEWAYS THAT WILL BE INSTALLED ON THESE FOR RECORDED LOTS FOR THE PURPOSES OF DETENTION PONDS IN DEED BOOK 45091, PAGE 184, DATED 5/30/2007, FULTON COUNTY RECORDS. :DLO INSPECTION REPAIR AND/OR CONSTRUCTION, 21. THIS SUBDIVISION IS SUBJECT TO RESTRICTIVE COVENANTS RECORDED IN DEED BOOK 45126, D rn 3 AND SHALL HAVE NO RESPONSIBILITY FOR PAGE(S) 413467, FULTON COUNTY RECORDS. 22, SIDEWALKS ON OR ADJACENT TO AN INDIVIDUAL PRIOR TO THE ISSUANCES m m W DAMAGES TO, OR THE REPAIR OF IMPROVEMENTS MUST BE PROVIDED LOT OF A CERTIFICATE OF OCCUPANCY. U) U_ U_ WITHIN SAID EASEMENT." { rn o : FINAL PLAT APPROVAL 23. ALL SLOPE AND UTILITY EASEMENTS SHALL BE PROVIDED AT NO COST TO CITY OF MILTON, AS DETERMINED BY THE DIRECTOR OF PUBLIC WORKS. < Q W I- U } STATEMENT .� THE DIRECTOR OF THE DEPARTMENT OF COMMUNITY DEVELOPMENT OF (^y _1 `SCJin OF SLOPE EASEMENT: MILTON, GEORGIA, CERTIFIES THAT THIS PLAT COMPLIES WITH THE CITY Fri �W THIS PLAT IS APPROVED WITH THE OF MILTON ZONING ORDINANCES, CONDITIONS OF ZONING, AND THE CITY ENGINEER. OWNER/DEVELOPER. UNDERSTANDING THAT EASEMENT IS GRANTED THE CITY MILTON ALONG ALL ROAD FRONTAGE IL TON SUB IVISION REGULATIONS, AS AMEND AYRES ENGINEERENGINEERING KINGSLEY PACIFIC, LLC FIELD BY: BDR WGH O of FOR THE PURPOSE OF SLOPING CUTS AND FILLS �dLdi DATE 20 850 KENNESAW AVE., SUITE 10 700 BARBERRY DRIVE DRAWN BY: MK c►. AS FOLLOWS: w _ - �e j �t� � �i1 MARIETTA, GEORGIA 30®00 ALPHARETTA, GEORGIA 30004 C EC D BY: RHR N �� -a ` 0' TO 5' -NOT LESS THAN 3 TO 1 SLOPE DIRECTOR CONTACT: DON AYRES CONTACT: TOMMY FUQUA _ _G 5' TO 10'- NOT LESS THAN 2 TO 1 SLOPE DEPARTMENT OF COMMUNITY DEVELOPMENT 24 -HR PHONE: 770-421-8140 24 -HR PHONE: 770-231-5953 DRAWING: KINCSLEY1-P.2 -0.90 __........ .... ... ......... ... ---- ------- _. _. w Disturbance Permit, sufficient land as necessary to provide the following rights-of-way, and dedicate at no cost to Fulton` County such additional right-of-way as may be required to provide at least 10.5 feet of right-of-way from the • This is an official copy of a portion of the above referenced flood map. It back of curb of all abutting road improvements, as well as allow the necessary construction easements while the Was extracted using F -MIT On -Line. This map does not feflect changes or amendments which may have been made subsequent to the date on the rights -Of Way are being Improved: titleblock. For the latest product information about National Flood Insurance Program flood maps'check the FEMA Flood Ma Store of -, , feet from centerline, of Birmingham, ( — :, _ 2 or may be required b the Geor is De - p www.msc,fema.gov q - Y _ artment of g Transportation, .. � _ - • .. ACCORDING`TO THE FLOOD iNS -`30 feet from centerline of Freemanville Road. URANCE RATE MAPS (F.i.R.M.) OF FULTON COUNTY, PANEL cit NUMBER 131210001x5 F, DATED SEPTEMBER 18, 2013, A PORTION OF THIS PROPER .LOCATED IN SHADED ZONE "X" TY IS 5. To the owner's agreement to abide by the fallowing: ,BUT NO PORTION IS LOCATED IN A'FLOOD HAZARD AREA a. Prior to submitting the application for a LDP with the Department of Environment and Community to U CONDITIONS OF ZONING CONTINUED Development, Development Review pivision,'arrange to meet with the Fulton County Traffic Engineer. A signed co (CONTINUED) F-- 9 9 PY SURVEY NOTES: Cr U Z CO of the results of these meetings will be required to be submitted along with the application for a Land Disturbance PETITION No. 2006Z -0070 NFC Permit. 1. THIS SURVEY REPRESENTS ASUBDIVISION OF AN EXISTING LAND f Q LL PARCEL AND LOCATION OF VISIBLE ABOVE G m. Drainage from all disturbed areas shall be collected and ROUND W b. Prior to submitting the application for an LDP, arrange an on-site evaluation of existing specimen - .._t conveyed to a storm r IMPROVEMEN � Z W C -- U- C7 trees/stands, buffers, and tree protection zones within the property boundaries with the FultonY orate management facilit ravided as TS. THIS SURVEY WAS PREPARED FROM LIMITED --- �-- County Arborist. A Y P part of the E , , � U development. The Storm Water Concept Plan shall identify DEED RESEARCH. ALL MATTERS OF TITLE ARE EXCEPTED. F-- L- signed copy of the results of, these meetings will be required to be submitted alongwith the application far an LDP. fy an EPTED. I-- . . pp p entl y proposed 2. ` THE B W 0 U LL > c. ' Prior to submitting the application for an LDP, the developer/engineer shall contact the Public Worksureas with incidental and minor release of storm water not conve a BEARINGS SHOWN HEREON ARE REFERENCED TO GRID y d to such NORTH G ®� W Department,` Water Services Division, and arrange to meet on-site with an engineer from the Surface Water facilities, subject to the approval of the Dire-ctor:of Public Work (A WEST ZONE), AND WERE CALCULATED FROM Z er s. Plans for ) ANGLES d ®� F - Management Program (SWMP), who is responsible for review of Storm Water Concept Plan submittals, any land disturbance permit shall show all proposed drainage atterns o TURNED IN THE FIELD. U Z 9 P f r 3 THE DISTANCES SHOWN H8-REON ARE H C Z U) F_ 0 Imo-• d. Prior to submitting the application for an LDP, the developer and/or engineer shall submit to the SWMP the proposed development after its completion:`Any incidental release of HORIZONTAL GROUND through the Development Review Division, a project Storm Water Concept Plan. This unmanaged or untreated storm flaws from an disturbed orti MEASUREMENTS, _J U U U) w P concept plan shall indicate the Y p an of the relimina developed 4. Preliminary location of the storm water management facilities intended to'maria a the eloped property shall be allowed onl with the roust f STREAMS SHOWN HEREON ARE SUBJECT TO BOTH STATE A0. g equality and quantity of storm .. .:, • Y pp a the Director of AND water, The concept plan shall specifically address the existing downstream off-site drainage Public Works, Other than minimal incidental flows shall be specifically LOCAL BUFFERS. ca g age conveyance system(s) In that the proposed development surface runoff will impact, and the discharge path s o approved by the Director of Public Works. B ass flows will not 5, SUBJECT PROPERTY DEEDS, o - g p O from the outlet the storm water YP be permitted ra A. DEED BOOK 48406, PAGE 347. management facilities to the off-site drainage system(s) and/or appropriate receivingwaters. A except from undisturbed areas within a buffer or other protected ease eY F s part of the Storm- _ P went. B. DEED BOOK 44793 PAGE 200. (RIGHT-OF-WAY Z o Water :concept :. Plan, submittal,` a preliminary capacity analysis shall be performed by engineer` • Final plans shall provide for collection, conveyance and treatment o R ( F WAY DEED drains Y on the off-site .,,y fall ) � w ,drainage systems) points of constraint. The capacity analysis shall determine theca aci o approved incidental flows from develo ed Tots or arcels in 'v 6• REFERENCES. W p Capacity f all existing constraint P P di idual residences or building structures. A. FINAL PLAT FOR THE HIGHLANDS AT ECHELON S N points, such as pipes, culverts, etc: from the point of storm water discharge at the proposed development site bounds ID, PHASE W boundary 0 �. downstream to the confluence of the receiving drainage course ata point where the n. Storm water management facilit les volumes TWO, BY LCE ENGINEERS, INC., DATED AUG e drainage area is at least ten times g Y( ) mes shall be UST 21, 2007, AS " I ----I U cN the ra osed development site area and the next do 0 P' designed to achieve water quality RECORDED P P wnstream drainage area having a drainage area of fi acres or 9 q a !ty treatment, channel protection, over bank N PLAT BOOK 331, PAGES 133.136, FULTON st• `more. The critical capacity points shall be selected based u on the en ineer' flood protection and extreme flood protection ' COUNTY RECORDS. c p g s field observation, professional judgment, P in accordance with the „� B. FINAL PLAT FOR THE HAMPSHIRES SID PHASE 11 B i—� U and limited field survey'data. The analysis shall identify the downstream properties pre and postLL -develo merit 900_ Georgia State Storm water Manual, except that the duration of release for Y ACR (� P year water quality treatment shall be 48 hours. ENGINEERS, INC) DATED DECEMBER 12 2007 A Nt water surface elevations, and,for any post -development water surface elevation increase exceeding 0.05 feet, the , S LAST F - r- REVl5 D - w Ia. 17) developer shall acquire the applicable offsite drainage easement to accomMO o, Approval of this Zoning Case `and/o E NOVEMBER 6 2008 AND RECORDED c� 9 date the 100 -year storm flowtet, t h 9 r associated Concept Plan R R ORDED IN PLAT, BOOK ,j � impacted ro erties. Where Fulton • . g . that depicts proposed N p p p sed conditions that are. inconsistent with count design 343, PAGES 27-31, FULTON COUNTY RECORDS. � CL _ } P P .. t County has completed a model of the basin, it shall be used by the developer in . • Y g � � C. FINAL PLAT FOR HAMPSHIRES SID, PHASE 1B, BY CARLTON UJ the analyses.' requirements and standards does not Constitute a waiver of such Z q to e. Where storm water c,urrentl drains b sheet flow and it i requirements, unless specifically stipulated RAKESTRAW & ASSOCIATES, Y y s proposed to be collected to and/or discharged P Y p ated during the zoning case hearingDATED APRIL 27, 2006, AS g Of b at a point, such that the discharge from the storm water management facilityoutlet crosses a ro by the Board of Commissioners. REVISED JULY 13, 2007, AND RECORDED IN PLAT BOOK 332 C � o p pertto ac such PAGES 58-60 FULTON COUNTY RECORDS. Q discharge shall mimic pre -development sheet flow conditions: A description of the method proposed to achieve R S > N P D. EXEMPTION PLAT OF IRONWOOD rn post -development sheet flow conditions shall be provided as part of the Storm WaterCancept Plan. Should the SPRINGS, BY RIGGS LAND ' method to achieve sheet flow across an external property line be unsuccessful, the developer shall acquire an SURVEYING CO., DATED SEPTEMBER 9, 1997, AS RECORDED IN aL1 Lm 0 P q PLAT BOOK 197, PAGE 103 FULTON COUNTY -D "'"""+ W a easements) from the point of discharge to a point down gradient at a live dry weather stream sufficient to contain the R TY RECORDS. , , E. MINOR SUBDIVISION PLAT FOR W. CURTIS MILLS, JR., BY '" ii U_ a 25 year storm flow or other location as approvedw k. With the application for an LDP, provide documentation (such as channel cross-sections centerline BRUMBELOW-REESE & ASSOCIATES, INC., DATED FEBRUARY W co profile, etc.) describing the geometry of those existing natural streams, creeks, or draws within the proposed 12, 2009, AS REVISED APFJIL 1, 2009, AND RECORDED IN PLAT -Z �,.i � > P _ t -I w e development boundary which in the design engineer's judgment are at risk of erosion `due to increased flow, rovide ENGINEER: BOOK 345, PAGES 59-60, IeULTON COUNTY RECORDS. LL p p a OWNER/DEVELOPER: 7. OWNER PER TAX R • '`INGSLEY P description of the basis utilized,in judging areas to be at risk, and provide details on the Storm Water Management P • AYRES E ECORDS. I. PACIFIC, LLC g Plan NGINEERING KINGSLEY PACIFIC, LLC g S _ 0 of the post -development channel bank protection measures. SURVEY AUTHORIZED BY TOMMYFUQUA: FIELD BY: SPl 850 KENNESAW AVE., SUITE 10 700 BARBERRY D� The developer/engineer shall demonstrate to the Count b engineering analysis RIVE 9. DATE OF FIELD SURVEY: JANUARY 31 2014 APRIL Y Y 9 g .lysis submitted with the LDP ANU R , 15, 2014. Di�,WN. BY:' :application, thatthe discharge°rate and veloci of the storm water runoff res MARIETTA, GEORGIA 30080 ALPHARETTA, GEORGIA 30004 10. DATE OF PLAT P FEBRUARY MK - i, tY resulting from the development is restricted C� REPARATION.. RY 10, 2014, APRIL 16, 2014. to seventy five percent (75/0) of the pre -development conditions for the 1 -year frequency storm event, CONTACT: DON "RES CONTACT: TOMMY FUQUA e}iEcii�®r(: RHR q Y crit, up to and 24 -HR PHONE: 770-421-8140 24 -HR PHONE: 770-231-5953" including the ten (10)- frequency storm event. 2 ®I: i<rNs� EY1-P2 - Joy # zal1-oaa. �. , 3$J..4 -�}"Yj :r4M ;i'4yR 7 `x, �i .�� ;� .rM �, '"•T"�F i;:•='r k.. "" -� , , , .. '� ,...,..... ..,.. V4W . d eR .r,rtt,.�f` `�•at°'.tn ,..nt�eF v u.:;.., .....:�,. ,",.r.us.r..iwe,� ,,,. ,.,wzsu zv.., :... m®m._ ., . , . CONDITIONS OF ZONING I, TD ' r . LL = a. To the site plan received by the Department of Environment and Community Development on June 26, =.t x +� 2006. Said site plan is conceptual only and must meet or exceed the requirements of the Zoning Resolution and these PETITION No. 20062 -0070 NFC � FVLrON COUNTY, Conditionsa, prior to the approval of a Land Disturbance Permit. In the event the Recommended Conditions of Zoning � LJ Q � GEORGIA c y I ; AND INCORPORATED AREAS s review procedure prior to application for a Land Disturbance Permit. Unless otherwise noted herein with all compliance conditions shall be to the issuance _ Q „b 84° 18'45"a W (SEE MAP INDEX FOR FIRM PANEL LAYOUT]) b. All areas which are not part of an individual lot and held in common shall be accessible and shall be maintained i 0 . - :.ONTAInbjiwi by a mandatory homeowners association, whose proposed documents of incorporation shall be submitted to the (a. s 1. To the owner's agreement to restrict the use of the subject property as follows: Director of the Department of Environment and Community Development for review and approval prior to the recording ` ' LIBERTY GR`OVEfRD= °` ° " STUD 34° of the first final plat, �Z ..W . ® W a '55 (D LI OF TUta' o Z W 3. To the ;owner's agreement to the following site development considerations: a. Single family detached dwellings and accessory uses and structures. t. ?r;r 1 T OF Y Minimum Front Yard Setback: 30 feet Minimum c} m o Rear Yard Setback: 60 feet LIPA 372 community. Minimum Side Yard Setback (interior): 10 feet b. No more than 96 total dwelling units at a maximum density of 0,661 dwelling unit per acre, whichever is MAPNUMBER '` Minimum Side Yard (adjacent to street): 20 feet CHER®KEE COUNTY *, _ S D LL MAP �� v SCALE 1 1000 Minimum Building Separation: 25 feet Minimum a. L :3W SEPTEMBER 18, 2013 Lot Width: 90 feet MinimumLot Frontage: 35 feet Ne►N Ru 1pen Vit° ,.I �.� 9 less, based on the total acreage zoned. Approved lot/unit totals are not guaranteed. The developer is responsible '`' 466 1000 .. 2 o is approval of a Land Disturbance permit, sufficient land as necessary to provide for compliance with the Comprehemive (11(� G -' N w z through site engineering (at the time of application for a Land Disturbance Permit) to demonstrate that all lots/units Plan. All building setback lines shall be measured from the dedication but at no time shall a building be allowed inside PUCKETT RD Q F r ULTON COUN Y x ® 0p 0 2000 tb c a d cf� ® Co z 2 within the approved development meet or exceed all the development standards of Fulton County. The total lotlunit W 00r_c CL W d I the portion of the landscape strip or buffer that lies outside the area of reservation. - 55 feet from FEET ° c`a centerline of Birmingham Highway (SR 372) or as may be required by the Georgia Department of Transportation; mCIO n a? yield of the subjecteshall this final engineering. desize V p 45 feet from centerline of Freemanville Road. rutrTt+r� W U) W be C. minimum shall be 1by re.= 3U Z ,. A- ro ¢ ti m C7 Z Z tip (9 Z d. The minimum in mum heated floor area per dwelling unit shall be 2,800 square feet. } ca U Qe� h 00 t 0'.0 (a o J N I rteCDZ 114-- __........ .... ... ......... ... ---- ------- _. _. w Disturbance Permit, sufficient land as necessary to provide the following rights-of-way, and dedicate at no cost to Fulton` County such additional right-of-way as may be required to provide at least 10.5 feet of right-of-way from the • This is an official copy of a portion of the above referenced flood map. It back of curb of all abutting road improvements, as well as allow the necessary construction easements while the Was extracted using F -MIT On -Line. This map does not feflect changes or amendments which may have been made subsequent to the date on the rights -Of Way are being Improved: titleblock. For the latest product information about National Flood Insurance Program flood maps'check the FEMA Flood Ma Store of -, , feet from centerline, of Birmingham, ( — :, _ 2 or may be required b the Geor is De - p www.msc,fema.gov q - Y _ artment of g Transportation, .. � _ - • .. ACCORDING`TO THE FLOOD iNS -`30 feet from centerline of Freemanville Road. URANCE RATE MAPS (F.i.R.M.) OF FULTON COUNTY, PANEL cit NUMBER 131210001x5 F, DATED SEPTEMBER 18, 2013, A PORTION OF THIS PROPER .LOCATED IN SHADED ZONE "X" TY IS 5. To the owner's agreement to abide by the fallowing: ,BUT NO PORTION IS LOCATED IN A'FLOOD HAZARD AREA a. Prior to submitting the application for a LDP with the Department of Environment and Community to U CONDITIONS OF ZONING CONTINUED Development, Development Review pivision,'arrange to meet with the Fulton County Traffic Engineer. A signed co (CONTINUED) F-- 9 9 PY SURVEY NOTES: Cr U Z CO of the results of these meetings will be required to be submitted along with the application for a Land Disturbance PETITION No. 2006Z -0070 NFC Permit. 1. THIS SURVEY REPRESENTS ASUBDIVISION OF AN EXISTING LAND f Q LL PARCEL AND LOCATION OF VISIBLE ABOVE G m. Drainage from all disturbed areas shall be collected and ROUND W b. Prior to submitting the application for an LDP, arrange an on-site evaluation of existing specimen - .._t conveyed to a storm r IMPROVEMEN � Z W C -- U- C7 trees/stands, buffers, and tree protection zones within the property boundaries with the FultonY orate management facilit ravided as TS. THIS SURVEY WAS PREPARED FROM LIMITED --- �-- County Arborist. A Y P part of the E , , � U development. The Storm Water Concept Plan shall identify DEED RESEARCH. ALL MATTERS OF TITLE ARE EXCEPTED. F-- L- signed copy of the results of, these meetings will be required to be submitted alongwith the application far an LDP. fy an EPTED. I-- . . pp p entl y proposed 2. ` THE B W 0 U LL > c. ' Prior to submitting the application for an LDP, the developer/engineer shall contact the Public Worksureas with incidental and minor release of storm water not conve a BEARINGS SHOWN HEREON ARE REFERENCED TO GRID y d to such NORTH G ®� W Department,` Water Services Division, and arrange to meet on-site with an engineer from the Surface Water facilities, subject to the approval of the Dire-ctor:of Public Work (A WEST ZONE), AND WERE CALCULATED FROM Z er s. Plans for ) ANGLES d ®� F - Management Program (SWMP), who is responsible for review of Storm Water Concept Plan submittals, any land disturbance permit shall show all proposed drainage atterns o TURNED IN THE FIELD. U Z 9 P f r 3 THE DISTANCES SHOWN H8-REON ARE H C Z U) F_ 0 Imo-• d. Prior to submitting the application for an LDP, the developer and/or engineer shall submit to the SWMP the proposed development after its completion:`Any incidental release of HORIZONTAL GROUND through the Development Review Division, a project Storm Water Concept Plan. This unmanaged or untreated storm flaws from an disturbed orti MEASUREMENTS, _J U U U) w P concept plan shall indicate the Y p an of the relimina developed 4. Preliminary location of the storm water management facilities intended to'maria a the eloped property shall be allowed onl with the roust f STREAMS SHOWN HEREON ARE SUBJECT TO BOTH STATE A0. g equality and quantity of storm .. .:, • Y pp a the Director of AND water, The concept plan shall specifically address the existing downstream off-site drainage Public Works, Other than minimal incidental flows shall be specifically LOCAL BUFFERS. ca g age conveyance system(s) In that the proposed development surface runoff will impact, and the discharge path s o approved by the Director of Public Works. B ass flows will not 5, SUBJECT PROPERTY DEEDS, o - g p O from the outlet the storm water YP be permitted ra A. DEED BOOK 48406, PAGE 347. management facilities to the off-site drainage system(s) and/or appropriate receivingwaters. A except from undisturbed areas within a buffer or other protected ease eY F s part of the Storm- _ P went. B. DEED BOOK 44793 PAGE 200. (RIGHT-OF-WAY Z o Water :concept :. Plan, submittal,` a preliminary capacity analysis shall be performed by engineer` • Final plans shall provide for collection, conveyance and treatment o R ( F WAY DEED drains Y on the off-site .,,y fall ) � w ,drainage systems) points of constraint. The capacity analysis shall determine theca aci o approved incidental flows from develo ed Tots or arcels in 'v 6• REFERENCES. W p Capacity f all existing constraint P P di idual residences or building structures. A. FINAL PLAT FOR THE HIGHLANDS AT ECHELON S N points, such as pipes, culverts, etc: from the point of storm water discharge at the proposed development site bounds ID, PHASE W boundary 0 �. downstream to the confluence of the receiving drainage course ata point where the n. Storm water management facilit les volumes TWO, BY LCE ENGINEERS, INC., DATED AUG e drainage area is at least ten times g Y( ) mes shall be UST 21, 2007, AS " I ----I U cN the ra osed development site area and the next do 0 P' designed to achieve water quality RECORDED P P wnstream drainage area having a drainage area of fi acres or 9 q a !ty treatment, channel protection, over bank N PLAT BOOK 331, PAGES 133.136, FULTON st• `more. The critical capacity points shall be selected based u on the en ineer' flood protection and extreme flood protection ' COUNTY RECORDS. c p g s field observation, professional judgment, P in accordance with the „� B. FINAL PLAT FOR THE HAMPSHIRES SID PHASE 11 B i—� U and limited field survey'data. The analysis shall identify the downstream properties pre and postLL -develo merit 900_ Georgia State Storm water Manual, except that the duration of release for Y ACR (� P year water quality treatment shall be 48 hours. ENGINEERS, INC) DATED DECEMBER 12 2007 A Nt water surface elevations, and,for any post -development water surface elevation increase exceeding 0.05 feet, the , S LAST F - r- REVl5 D - w Ia. 17) developer shall acquire the applicable offsite drainage easement to accomMO o, Approval of this Zoning Case `and/o E NOVEMBER 6 2008 AND RECORDED c� 9 date the 100 -year storm flowtet, t h 9 r associated Concept Plan R R ORDED IN PLAT, BOOK ,j � impacted ro erties. Where Fulton • . g . that depicts proposed N p p p sed conditions that are. inconsistent with count design 343, PAGES 27-31, FULTON COUNTY RECORDS. � CL _ } P P .. t County has completed a model of the basin, it shall be used by the developer in . • Y g � � C. FINAL PLAT FOR HAMPSHIRES SID, PHASE 1B, BY CARLTON UJ the analyses.' requirements and standards does not Constitute a waiver of such Z q to e. Where storm water c,urrentl drains b sheet flow and it i requirements, unless specifically stipulated RAKESTRAW & ASSOCIATES, Y y s proposed to be collected to and/or discharged P Y p ated during the zoning case hearingDATED APRIL 27, 2006, AS g Of b at a point, such that the discharge from the storm water management facilityoutlet crosses a ro by the Board of Commissioners. REVISED JULY 13, 2007, AND RECORDED IN PLAT BOOK 332 C � o p pertto ac such PAGES 58-60 FULTON COUNTY RECORDS. Q discharge shall mimic pre -development sheet flow conditions: A description of the method proposed to achieve R S > N P D. EXEMPTION PLAT OF IRONWOOD rn post -development sheet flow conditions shall be provided as part of the Storm WaterCancept Plan. Should the SPRINGS, BY RIGGS LAND ' method to achieve sheet flow across an external property line be unsuccessful, the developer shall acquire an SURVEYING CO., DATED SEPTEMBER 9, 1997, AS RECORDED IN aL1 Lm 0 P q PLAT BOOK 197, PAGE 103 FULTON COUNTY -D "'"""+ W a easements) from the point of discharge to a point down gradient at a live dry weather stream sufficient to contain the R TY RECORDS. , , E. MINOR SUBDIVISION PLAT FOR W. CURTIS MILLS, JR., BY '" ii U_ a 25 year storm flow or other location as approvedw k. With the application for an LDP, provide documentation (such as channel cross-sections centerline BRUMBELOW-REESE & ASSOCIATES, INC., DATED FEBRUARY W co profile, etc.) describing the geometry of those existing natural streams, creeks, or draws within the proposed 12, 2009, AS REVISED APFJIL 1, 2009, AND RECORDED IN PLAT -Z �,.i � > P _ t -I w e development boundary which in the design engineer's judgment are at risk of erosion `due to increased flow, rovide ENGINEER: BOOK 345, PAGES 59-60, IeULTON COUNTY RECORDS. LL p p a OWNER/DEVELOPER: 7. OWNER PER TAX R • '`INGSLEY P description of the basis utilized,in judging areas to be at risk, and provide details on the Storm Water Management P • AYRES E ECORDS. I. PACIFIC, LLC g Plan NGINEERING KINGSLEY PACIFIC, LLC g S _ 0 of the post -development channel bank protection measures. SURVEY AUTHORIZED BY TOMMYFUQUA: FIELD BY: SPl 850 KENNESAW AVE., SUITE 10 700 BARBERRY D� The developer/engineer shall demonstrate to the Count b engineering analysis RIVE 9. DATE OF FIELD SURVEY: JANUARY 31 2014 APRIL Y Y 9 g .lysis submitted with the LDP ANU R , 15, 2014. Di�,WN. BY:' :application, thatthe discharge°rate and veloci of the storm water runoff res MARIETTA, GEORGIA 30080 ALPHARETTA, GEORGIA 30004 10. DATE OF PLAT P FEBRUARY MK - i, tY resulting from the development is restricted C� REPARATION.. RY 10, 2014, APRIL 16, 2014. to seventy five percent (75/0) of the pre -development conditions for the 1 -year frequency storm event, CONTACT: DON "RES CONTACT: TOMMY FUQUA e}iEcii�®r(: RHR q Y crit, up to and 24 -HR PHONE: 770-421-8140 24 -HR PHONE: 770-231-5953" including the ten (10)- frequency storm event. 2 ®I: i<rNs� EY1-P2 - Joy # zal1-oaa. �. , 3$J..4 -�}"Yj :r4M ;i'4yR 7 `x, �i .�� ;� .rM �, '"•T"�F i;:•='r k.. "" -� , , , .. '� ,...,..... ..,.. V4W . d eR .r,rtt,.�f` `�•at°'.tn ,..nt�eF v u.:;.., .....:�,. ,",.r.us.r..iwe,� ,,,. ,.,wzsu zv.., :... m®m._ ., . , . 2. To the owner's agreement to abide by the following: I, TD ' r . LL = a. To the site plan received by the Department of Environment and Community Development on June 26, =.t x +� 2006. Said site plan is conceptual only and must meet or exceed the requirements of the Zoning Resolution and these CO ro � FVLrON COUNTY, Conditionsa, prior to the approval of a Land Disturbance Permit. In the event the Recommended Conditions of Zoning � LJ Q � GEORGIA cause the approved site plan to be substantially different, the applicant shall be required to complete the concept I ; AND INCORPORATED AREAS s review procedure prior to application for a Land Disturbance Permit. Unless otherwise noted herein with all compliance conditions shall be to the issuance _ Q U cri in place prior of the first Certificate of Occupancy. 3) D W (SEE MAP INDEX FOR FIRM PANEL LAYOUT]) b. All areas which are not part of an individual lot and held in common shall be accessible and shall be maintained i 0 . - :.ONTAInbjiwi by a mandatory homeowners association, whose proposed documents of incorporation shall be submitted to the (a. s m MID Director of the Department of Environment and Community Development for review and approval prior to the recording i�ER of the first final plat, �Z ..W . ® W a (D LI OF TUta' o Z W 3. To the ;owner's agreement to the following site development considerations: Notice to User. 'rhe Map Number shown below Cl„ a. ..The minimum design standards are: should be used when placing map orders: the Minimum Front Yard Setback: 30 feet Minimum c} used on insurance applications for the subject Rear Yard Setback: 60 feet LIPA 372 community. Minimum Side Yard Setback (interior): 10 feet MAPNUMBER X Minimum Side Yard (adjacent to street): 20 feet 13121CO015F s S D LL Minimum Building Separation: 25 feet Minimum C w o L :3W SEPTEMBER 18, 2013 Lot Width: 90 feet MinimumLot Frontage: 35 feet Ne►N Ru 1pen Vit° ,.I �.� 9 Federal EnkcFgellcy ;NianagementAgene} 4. To the owner's agreement to abide by the following traffic requirements, dedications and improvements: 466 a. Reserve for Fulton County along the necessary property frontage of the following roadways, prior to tfie .. � approval of a Land Disturbance permit, sufficient land as necessary to provide for compliance with the Comprehemive (11(� G -' N w z W Plan. All building setback lines shall be measured from the dedication but at no time shall a building be allowed inside Q �C the area of reservation. All required landscape strips and buffers may straddle the reservation line so that the reservation 0 'IrW tb Z line bisects the required landscape strip or buffer. At a minimum, 10 feet of the required landscape strip or z 2 buffer shall be located outside the area of reservation. All required tree plantings per Article 4.23 shall be placed within W 00r_c CL W d I the portion of the landscape strip or buffer that lies outside the area of reservation. - 55 feet from z F W centerline of Birmingham Highway (SR 372) or as may be required by the Georgia Department of Transportation; mCIO n a? 45 feet from centerline of Freemanville Road. f b. Dedicate at no cost to Fulton County along the entire, property frontage, prior to the approval of a Land __........ .... ... ......... ... ---- ------- _. _. w Disturbance Permit, sufficient land as necessary to provide the following rights-of-way, and dedicate at no cost to Fulton` County such additional right-of-way as may be required to provide at least 10.5 feet of right-of-way from the • This is an official copy of a portion of the above referenced flood map. It back of curb of all abutting road improvements, as well as allow the necessary construction easements while the Was extracted using F -MIT On -Line. This map does not feflect changes or amendments which may have been made subsequent to the date on the rights -Of Way are being Improved: titleblock. For the latest product information about National Flood Insurance Program flood maps'check the FEMA Flood Ma Store of -, , feet from centerline, of Birmingham, ( — :, _ 2 or may be required b the Geor is De - p www.msc,fema.gov q - Y _ artment of g Transportation, .. � _ - • .. ACCORDING`TO THE FLOOD iNS -`30 feet from centerline of Freemanville Road. URANCE RATE MAPS (F.i.R.M.) OF FULTON COUNTY, PANEL cit NUMBER 131210001x5 F, DATED SEPTEMBER 18, 2013, A PORTION OF THIS PROPER .LOCATED IN SHADED ZONE "X" TY IS 5. To the owner's agreement to abide by the fallowing: ,BUT NO PORTION IS LOCATED IN A'FLOOD HAZARD AREA a. Prior to submitting the application for a LDP with the Department of Environment and Community to U CONDITIONS OF ZONING CONTINUED Development, Development Review pivision,'arrange to meet with the Fulton County Traffic Engineer. A signed co (CONTINUED) F-- 9 9 PY SURVEY NOTES: Cr U Z CO of the results of these meetings will be required to be submitted along with the application for a Land Disturbance PETITION No. 2006Z -0070 NFC Permit. 1. THIS SURVEY REPRESENTS ASUBDIVISION OF AN EXISTING LAND f Q LL PARCEL AND LOCATION OF VISIBLE ABOVE G m. Drainage from all disturbed areas shall be collected and ROUND W b. Prior to submitting the application for an LDP, arrange an on-site evaluation of existing specimen - .._t conveyed to a storm r IMPROVEMEN � Z W C -- U- C7 trees/stands, buffers, and tree protection zones within the property boundaries with the FultonY orate management facilit ravided as TS. THIS SURVEY WAS PREPARED FROM LIMITED --- �-- County Arborist. A Y P part of the E , , � U development. The Storm Water Concept Plan shall identify DEED RESEARCH. ALL MATTERS OF TITLE ARE EXCEPTED. F-- L- signed copy of the results of, these meetings will be required to be submitted alongwith the application far an LDP. fy an EPTED. I-- . . pp p entl y proposed 2. ` THE B W 0 U LL > c. ' Prior to submitting the application for an LDP, the developer/engineer shall contact the Public Worksureas with incidental and minor release of storm water not conve a BEARINGS SHOWN HEREON ARE REFERENCED TO GRID y d to such NORTH G ®� W Department,` Water Services Division, and arrange to meet on-site with an engineer from the Surface Water facilities, subject to the approval of the Dire-ctor:of Public Work (A WEST ZONE), AND WERE CALCULATED FROM Z er s. Plans for ) ANGLES d ®� F - Management Program (SWMP), who is responsible for review of Storm Water Concept Plan submittals, any land disturbance permit shall show all proposed drainage atterns o TURNED IN THE FIELD. U Z 9 P f r 3 THE DISTANCES SHOWN H8-REON ARE H C Z U) F_ 0 Imo-• d. Prior to submitting the application for an LDP, the developer and/or engineer shall submit to the SWMP the proposed development after its completion:`Any incidental release of HORIZONTAL GROUND through the Development Review Division, a project Storm Water Concept Plan. This unmanaged or untreated storm flaws from an disturbed orti MEASUREMENTS, _J U U U) w P concept plan shall indicate the Y p an of the relimina developed 4. Preliminary location of the storm water management facilities intended to'maria a the eloped property shall be allowed onl with the roust f STREAMS SHOWN HEREON ARE SUBJECT TO BOTH STATE A0. g equality and quantity of storm .. .:, • Y pp a the Director of AND water, The concept plan shall specifically address the existing downstream off-site drainage Public Works, Other than minimal incidental flows shall be specifically LOCAL BUFFERS. ca g age conveyance system(s) In that the proposed development surface runoff will impact, and the discharge path s o approved by the Director of Public Works. B ass flows will not 5, SUBJECT PROPERTY DEEDS, o - g p O from the outlet the storm water YP be permitted ra A. DEED BOOK 48406, PAGE 347. management facilities to the off-site drainage system(s) and/or appropriate receivingwaters. A except from undisturbed areas within a buffer or other protected ease eY F s part of the Storm- _ P went. B. DEED BOOK 44793 PAGE 200. (RIGHT-OF-WAY Z o Water :concept :. Plan, submittal,` a preliminary capacity analysis shall be performed by engineer` • Final plans shall provide for collection, conveyance and treatment o R ( F WAY DEED drains Y on the off-site .,,y fall ) � w ,drainage systems) points of constraint. The capacity analysis shall determine theca aci o approved incidental flows from develo ed Tots or arcels in 'v 6• REFERENCES. W p Capacity f all existing constraint P P di idual residences or building structures. A. FINAL PLAT FOR THE HIGHLANDS AT ECHELON S N points, such as pipes, culverts, etc: from the point of storm water discharge at the proposed development site bounds ID, PHASE W boundary 0 �. downstream to the confluence of the receiving drainage course ata point where the n. Storm water management facilit les volumes TWO, BY LCE ENGINEERS, INC., DATED AUG e drainage area is at least ten times g Y( ) mes shall be UST 21, 2007, AS " I ----I U cN the ra osed development site area and the next do 0 P' designed to achieve water quality RECORDED P P wnstream drainage area having a drainage area of fi acres or 9 q a !ty treatment, channel protection, over bank N PLAT BOOK 331, PAGES 133.136, FULTON st• `more. The critical capacity points shall be selected based u on the en ineer' flood protection and extreme flood protection ' COUNTY RECORDS. c p g s field observation, professional judgment, P in accordance with the „� B. FINAL PLAT FOR THE HAMPSHIRES SID PHASE 11 B i—� U and limited field survey'data. The analysis shall identify the downstream properties pre and postLL -develo merit 900_ Georgia State Storm water Manual, except that the duration of release for Y ACR (� P year water quality treatment shall be 48 hours. ENGINEERS, INC) DATED DECEMBER 12 2007 A Nt water surface elevations, and,for any post -development water surface elevation increase exceeding 0.05 feet, the , S LAST F - r- REVl5 D - w Ia. 17) developer shall acquire the applicable offsite drainage easement to accomMO o, Approval of this Zoning Case `and/o E NOVEMBER 6 2008 AND RECORDED c� 9 date the 100 -year storm flowtet, t h 9 r associated Concept Plan R R ORDED IN PLAT, BOOK ,j � impacted ro erties. Where Fulton • . g . that depicts proposed N p p p sed conditions that are. inconsistent with count design 343, PAGES 27-31, FULTON COUNTY RECORDS. � CL _ } P P .. t County has completed a model of the basin, it shall be used by the developer in . • Y g � � C. FINAL PLAT FOR HAMPSHIRES SID, PHASE 1B, BY CARLTON UJ the analyses.' requirements and standards does not Constitute a waiver of such Z q to e. Where storm water c,urrentl drains b sheet flow and it i requirements, unless specifically stipulated RAKESTRAW & ASSOCIATES, Y y s proposed to be collected to and/or discharged P Y p ated during the zoning case hearingDATED APRIL 27, 2006, AS g Of b at a point, such that the discharge from the storm water management facilityoutlet crosses a ro by the Board of Commissioners. REVISED JULY 13, 2007, AND RECORDED IN PLAT BOOK 332 C � o p pertto ac such PAGES 58-60 FULTON COUNTY RECORDS. Q discharge shall mimic pre -development sheet flow conditions: A description of the method proposed to achieve R S > N P D. EXEMPTION PLAT OF IRONWOOD rn post -development sheet flow conditions shall be provided as part of the Storm WaterCancept Plan. Should the SPRINGS, BY RIGGS LAND ' method to achieve sheet flow across an external property line be unsuccessful, the developer shall acquire an SURVEYING CO., DATED SEPTEMBER 9, 1997, AS RECORDED IN aL1 Lm 0 P q PLAT BOOK 197, PAGE 103 FULTON COUNTY -D "'"""+ W a easements) from the point of discharge to a point down gradient at a live dry weather stream sufficient to contain the R TY RECORDS. , , E. MINOR SUBDIVISION PLAT FOR W. CURTIS MILLS, JR., BY '" ii U_ a 25 year storm flow or other location as approvedw k. With the application for an LDP, provide documentation (such as channel cross-sections centerline BRUMBELOW-REESE & ASSOCIATES, INC., DATED FEBRUARY W co profile, etc.) describing the geometry of those existing natural streams, creeks, or draws within the proposed 12, 2009, AS REVISED APFJIL 1, 2009, AND RECORDED IN PLAT -Z �,.i � > P _ t -I w e development boundary which in the design engineer's judgment are at risk of erosion `due to increased flow, rovide ENGINEER: BOOK 345, PAGES 59-60, IeULTON COUNTY RECORDS. LL p p a OWNER/DEVELOPER: 7. OWNER PER TAX R • '`INGSLEY P description of the basis utilized,in judging areas to be at risk, and provide details on the Storm Water Management P • AYRES E ECORDS. I. PACIFIC, LLC g Plan NGINEERING KINGSLEY PACIFIC, LLC g S _ 0 of the post -development channel bank protection measures. SURVEY AUTHORIZED BY TOMMYFUQUA: FIELD BY: SPl 850 KENNESAW AVE., SUITE 10 700 BARBERRY D� The developer/engineer shall demonstrate to the Count b engineering analysis RIVE 9. DATE OF FIELD SURVEY: JANUARY 31 2014 APRIL Y Y 9 g .lysis submitted with the LDP ANU R , 15, 2014. Di�,WN. BY:' :application, thatthe discharge°rate and veloci of the storm water runoff res MARIETTA, GEORGIA 30080 ALPHARETTA, GEORGIA 30004 10. DATE OF PLAT P FEBRUARY MK - i, tY resulting from the development is restricted C� REPARATION.. RY 10, 2014, APRIL 16, 2014. to seventy five percent (75/0) of the pre -development conditions for the 1 -year frequency storm event, CONTACT: DON "RES CONTACT: TOMMY FUQUA e}iEcii�®r(: RHR q Y crit, up to and 24 -HR PHONE: 770-421-8140 24 -HR PHONE: 770-231-5953" including the ten (10)- frequency storm event. 2 ®I: i<rNs� EY1-P2 - Joy # zal1-oaa. �. , 3$J..4 -�}"Yj :r4M ;i'4yR 7 `x, �i .�� ;� .rM �, '"•T"�F i;:•='r k.. "" -� , , , .. '� ,...,..... ..,.. V4W . d eR .r,rtt,.�f` `�•at°'.tn ,..nt�eF v u.:;.., .....:�,. ,",.r.us.r..iwe,� ,,,. ,.,wzsu zv.., :... m®m._ ., . , . I, TD ....... _ ........_ . .__ �' PANEL 0015F LL = o FIRM +� FLOOD INSURANCE RATE MAP CO ro � FVLrON COUNTY, 0) � LJ Q � GEORGIA at tv U aI/-y AND INCORPORATED AREAS n w _ Q U cri PANEL 15 OF 490 3) D W (SEE MAP INDEX FOR FIRM PANEL LAYOUT]) w i 0 . - :.ONTAInbjiwi (a. COMMUNITY .�l.11 tty R PANK{, WfFIX m MID � MILP:t1,C TY?•F 13'1173 W15 �Z ..W ® W a (D W o Z W Notice to User. 'rhe Map Number shown below Cl„ U should be used when placing map orders: the Community Number shown above should be c} used on insurance applications for the subject a community. MAPNUMBER X O 13121CO015F s S D LL 'f 4" MAP REVISED C w o :3W SEPTEMBER 18, 2013 w Federal EnkcFgellcy ;NianagementAgene} __........ .... ... ......... ... ---- ------- _. _. w Disturbance Permit, sufficient land as necessary to provide the following rights-of-way, and dedicate at no cost to Fulton` County such additional right-of-way as may be required to provide at least 10.5 feet of right-of-way from the • This is an official copy of a portion of the above referenced flood map. It back of curb of all abutting road improvements, as well as allow the necessary construction easements while the Was extracted using F -MIT On -Line. This map does not feflect changes or amendments which may have been made subsequent to the date on the rights -Of Way are being Improved: titleblock. For the latest product information about National Flood Insurance Program flood maps'check the FEMA Flood Ma Store of -, , feet from centerline, of Birmingham, ( — :, _ 2 or may be required b the Geor is De - p www.msc,fema.gov q - Y _ artment of g Transportation, .. � _ - • .. ACCORDING`TO THE FLOOD iNS -`30 feet from centerline of Freemanville Road. URANCE RATE MAPS (F.i.R.M.) OF FULTON COUNTY, PANEL cit NUMBER 131210001x5 F, DATED SEPTEMBER 18, 2013, A PORTION OF THIS PROPER .LOCATED IN SHADED ZONE "X" TY IS 5. To the owner's agreement to abide by the fallowing: ,BUT NO PORTION IS LOCATED IN A'FLOOD HAZARD AREA a. Prior to submitting the application for a LDP with the Department of Environment and Community to U CONDITIONS OF ZONING CONTINUED Development, Development Review pivision,'arrange to meet with the Fulton County Traffic Engineer. A signed co (CONTINUED) F-- 9 9 PY SURVEY NOTES: Cr U Z CO of the results of these meetings will be required to be submitted along with the application for a Land Disturbance PETITION No. 2006Z -0070 NFC Permit. 1. THIS SURVEY REPRESENTS ASUBDIVISION OF AN EXISTING LAND f Q LL PARCEL AND LOCATION OF VISIBLE ABOVE G m. Drainage from all disturbed areas shall be collected and ROUND W b. Prior to submitting the application for an LDP, arrange an on-site evaluation of existing specimen - .._t conveyed to a storm r IMPROVEMEN � Z W C -- U- C7 trees/stands, buffers, and tree protection zones within the property boundaries with the FultonY orate management facilit ravided as TS. THIS SURVEY WAS PREPARED FROM LIMITED --- �-- County Arborist. A Y P part of the E , , � U development. The Storm Water Concept Plan shall identify DEED RESEARCH. ALL MATTERS OF TITLE ARE EXCEPTED. F-- L- signed copy of the results of, these meetings will be required to be submitted alongwith the application far an LDP. fy an EPTED. I-- . . pp p entl y proposed 2. ` THE B W 0 U LL > c. ' Prior to submitting the application for an LDP, the developer/engineer shall contact the Public Worksureas with incidental and minor release of storm water not conve a BEARINGS SHOWN HEREON ARE REFERENCED TO GRID y d to such NORTH G ®� W Department,` Water Services Division, and arrange to meet on-site with an engineer from the Surface Water facilities, subject to the approval of the Dire-ctor:of Public Work (A WEST ZONE), AND WERE CALCULATED FROM Z er s. Plans for ) ANGLES d ®� F - Management Program (SWMP), who is responsible for review of Storm Water Concept Plan submittals, any land disturbance permit shall show all proposed drainage atterns o TURNED IN THE FIELD. U Z 9 P f r 3 THE DISTANCES SHOWN H8-REON ARE H C Z U) F_ 0 Imo-• d. Prior to submitting the application for an LDP, the developer and/or engineer shall submit to the SWMP the proposed development after its completion:`Any incidental release of HORIZONTAL GROUND through the Development Review Division, a project Storm Water Concept Plan. This unmanaged or untreated storm flaws from an disturbed orti MEASUREMENTS, _J U U U) w P concept plan shall indicate the Y p an of the relimina developed 4. Preliminary location of the storm water management facilities intended to'maria a the eloped property shall be allowed onl with the roust f STREAMS SHOWN HEREON ARE SUBJECT TO BOTH STATE A0. g equality and quantity of storm .. .:, • Y pp a the Director of AND water, The concept plan shall specifically address the existing downstream off-site drainage Public Works, Other than minimal incidental flows shall be specifically LOCAL BUFFERS. ca g age conveyance system(s) In that the proposed development surface runoff will impact, and the discharge path s o approved by the Director of Public Works. B ass flows will not 5, SUBJECT PROPERTY DEEDS, o - g p O from the outlet the storm water YP be permitted ra A. DEED BOOK 48406, PAGE 347. management facilities to the off-site drainage system(s) and/or appropriate receivingwaters. A except from undisturbed areas within a buffer or other protected ease eY F s part of the Storm- _ P went. B. DEED BOOK 44793 PAGE 200. (RIGHT-OF-WAY Z o Water :concept :. Plan, submittal,` a preliminary capacity analysis shall be performed by engineer` • Final plans shall provide for collection, conveyance and treatment o R ( F WAY DEED drains Y on the off-site .,,y fall ) � w ,drainage systems) points of constraint. The capacity analysis shall determine theca aci o approved incidental flows from develo ed Tots or arcels in 'v 6• REFERENCES. W p Capacity f all existing constraint P P di idual residences or building structures. A. FINAL PLAT FOR THE HIGHLANDS AT ECHELON S N points, such as pipes, culverts, etc: from the point of storm water discharge at the proposed development site bounds ID, PHASE W boundary 0 �. downstream to the confluence of the receiving drainage course ata point where the n. Storm water management facilit les volumes TWO, BY LCE ENGINEERS, INC., DATED AUG e drainage area is at least ten times g Y( ) mes shall be UST 21, 2007, AS " I ----I U cN the ra osed development site area and the next do 0 P' designed to achieve water quality RECORDED P P wnstream drainage area having a drainage area of fi acres or 9 q a !ty treatment, channel protection, over bank N PLAT BOOK 331, PAGES 133.136, FULTON st• `more. The critical capacity points shall be selected based u on the en ineer' flood protection and extreme flood protection ' COUNTY RECORDS. c p g s field observation, professional judgment, P in accordance with the „� B. FINAL PLAT FOR THE HAMPSHIRES SID PHASE 11 B i—� U and limited field survey'data. The analysis shall identify the downstream properties pre and postLL -develo merit 900_ Georgia State Storm water Manual, except that the duration of release for Y ACR (� P year water quality treatment shall be 48 hours. ENGINEERS, INC) DATED DECEMBER 12 2007 A Nt water surface elevations, and,for any post -development water surface elevation increase exceeding 0.05 feet, the , S LAST F - r- REVl5 D - w Ia. 17) developer shall acquire the applicable offsite drainage easement to accomMO o, Approval of this Zoning Case `and/o E NOVEMBER 6 2008 AND RECORDED c� 9 date the 100 -year storm flowtet, t h 9 r associated Concept Plan R R ORDED IN PLAT, BOOK ,j � impacted ro erties. Where Fulton • . g . that depicts proposed N p p p sed conditions that are. inconsistent with count design 343, PAGES 27-31, FULTON COUNTY RECORDS. � CL _ } P P .. t County has completed a model of the basin, it shall be used by the developer in . • Y g � � C. FINAL PLAT FOR HAMPSHIRES SID, PHASE 1B, BY CARLTON UJ the analyses.' requirements and standards does not Constitute a waiver of such Z q to e. Where storm water c,urrentl drains b sheet flow and it i requirements, unless specifically stipulated RAKESTRAW & ASSOCIATES, Y y s proposed to be collected to and/or discharged P Y p ated during the zoning case hearingDATED APRIL 27, 2006, AS g Of b at a point, such that the discharge from the storm water management facilityoutlet crosses a ro by the Board of Commissioners. REVISED JULY 13, 2007, AND RECORDED IN PLAT BOOK 332 C � o p pertto ac such PAGES 58-60 FULTON COUNTY RECORDS. Q discharge shall mimic pre -development sheet flow conditions: A description of the method proposed to achieve R S > N P D. EXEMPTION PLAT OF IRONWOOD rn post -development sheet flow conditions shall be provided as part of the Storm WaterCancept Plan. Should the SPRINGS, BY RIGGS LAND ' method to achieve sheet flow across an external property line be unsuccessful, the developer shall acquire an SURVEYING CO., DATED SEPTEMBER 9, 1997, AS RECORDED IN aL1 Lm 0 P q PLAT BOOK 197, PAGE 103 FULTON COUNTY -D "'"""+ W a easements) from the point of discharge to a point down gradient at a live dry weather stream sufficient to contain the R TY RECORDS. , , E. MINOR SUBDIVISION PLAT FOR W. CURTIS MILLS, JR., BY '" ii U_ a 25 year storm flow or other location as approvedw k. With the application for an LDP, provide documentation (such as channel cross-sections centerline BRUMBELOW-REESE & ASSOCIATES, INC., DATED FEBRUARY W co profile, etc.) describing the geometry of those existing natural streams, creeks, or draws within the proposed 12, 2009, AS REVISED APFJIL 1, 2009, AND RECORDED IN PLAT -Z �,.i � > P _ t -I w e development boundary which in the design engineer's judgment are at risk of erosion `due to increased flow, rovide ENGINEER: BOOK 345, PAGES 59-60, IeULTON COUNTY RECORDS. LL p p a OWNER/DEVELOPER: 7. OWNER PER TAX R • '`INGSLEY P description of the basis utilized,in judging areas to be at risk, and provide details on the Storm Water Management P • AYRES E ECORDS. I. PACIFIC, LLC g Plan NGINEERING KINGSLEY PACIFIC, LLC g S _ 0 of the post -development channel bank protection measures. SURVEY AUTHORIZED BY TOMMYFUQUA: FIELD BY: SPl 850 KENNESAW AVE., SUITE 10 700 BARBERRY D� The developer/engineer shall demonstrate to the Count b engineering analysis RIVE 9. DATE OF FIELD SURVEY: JANUARY 31 2014 APRIL Y Y 9 g .lysis submitted with the LDP ANU R , 15, 2014. Di�,WN. BY:' :application, thatthe discharge°rate and veloci of the storm water runoff res MARIETTA, GEORGIA 30080 ALPHARETTA, GEORGIA 30004 10. DATE OF PLAT P FEBRUARY MK - i, tY resulting from the development is restricted C� REPARATION.. RY 10, 2014, APRIL 16, 2014. to seventy five percent (75/0) of the pre -development conditions for the 1 -year frequency storm event, CONTACT: DON "RES CONTACT: TOMMY FUQUA e}iEcii�®r(: RHR q Y crit, up to and 24 -HR PHONE: 770-421-8140 24 -HR PHONE: 770-231-5953" including the ten (10)- frequency storm event. 2 ®I: i<rNs� EY1-P2 - Joy # zal1-oaa. �. , 3$J..4 -�}"Yj :r4M ;i'4yR 7 `x, �i .�� ;� .rM �, '"•T"�F i;:•='r k.. "" -� , , , .. '� ,...,..... ..,.. V4W . d eR .r,rtt,.�f` `�•at°'.tn ,..nt�eF v u.:;.., .....:�,. ,",.r.us.r..iwe,� ,,,. ,.,wzsu zv.., :... m®m._ ., . , . mroU LL = o 0) U C�7 CO ro � (� Z 0) � LJ Q � U aI/-y w _ Q U cri 3) D W U w i 0 LO (a. � CD X0 �Z ..W ® W a 0 W W o Z W Cl„ U c} O (0O (y) Z C>~ . `t X O S D LL C w o :3W w 466 (11(� G -' N W �C 0 'IrW _J Z 2 W 00r_c CL W d I W mCIO n a? ci 5 W 3U Z a c va 0'.0 (a � ro caua c m W a� hoc ""y d) N t0) { �U O " 0 w S �'ci N (i' CJ �`(k- a dui 0 00 0 j®, 4 10� m 0 __........ .... ... ......... ... ---- ------- _. _. w Disturbance Permit, sufficient land as necessary to provide the following rights-of-way, and dedicate at no cost to Fulton` County such additional right-of-way as may be required to provide at least 10.5 feet of right-of-way from the • This is an official copy of a portion of the above referenced flood map. It back of curb of all abutting road improvements, as well as allow the necessary construction easements while the Was extracted using F -MIT On -Line. This map does not feflect changes or amendments which may have been made subsequent to the date on the rights -Of Way are being Improved: titleblock. For the latest product information about National Flood Insurance Program flood maps'check the FEMA Flood Ma Store of -, , feet from centerline, of Birmingham, ( — :, _ 2 or may be required b the Geor is De - p www.msc,fema.gov q - Y _ artment of g Transportation, .. � _ - • .. ACCORDING`TO THE FLOOD iNS -`30 feet from centerline of Freemanville Road. URANCE RATE MAPS (F.i.R.M.) OF FULTON COUNTY, PANEL cit NUMBER 131210001x5 F, DATED SEPTEMBER 18, 2013, A PORTION OF THIS PROPER .LOCATED IN SHADED ZONE "X" TY IS 5. To the owner's agreement to abide by the fallowing: ,BUT NO PORTION IS LOCATED IN A'FLOOD HAZARD AREA a. Prior to submitting the application for a LDP with the Department of Environment and Community to U CONDITIONS OF ZONING CONTINUED Development, Development Review pivision,'arrange to meet with the Fulton County Traffic Engineer. A signed co (CONTINUED) F-- 9 9 PY SURVEY NOTES: Cr U Z CO of the results of these meetings will be required to be submitted along with the application for a Land Disturbance PETITION No. 2006Z -0070 NFC Permit. 1. THIS SURVEY REPRESENTS ASUBDIVISION OF AN EXISTING LAND f Q LL PARCEL AND LOCATION OF VISIBLE ABOVE G m. Drainage from all disturbed areas shall be collected and ROUND W b. Prior to submitting the application for an LDP, arrange an on-site evaluation of existing specimen - .._t conveyed to a storm r IMPROVEMEN � Z W C -- U- C7 trees/stands, buffers, and tree protection zones within the property boundaries with the FultonY orate management facilit ravided as TS. THIS SURVEY WAS PREPARED FROM LIMITED --- �-- County Arborist. A Y P part of the E , , � U development. The Storm Water Concept Plan shall identify DEED RESEARCH. ALL MATTERS OF TITLE ARE EXCEPTED. F-- L- signed copy of the results of, these meetings will be required to be submitted alongwith the application far an LDP. fy an EPTED. I-- . . pp p entl y proposed 2. ` THE B W 0 U LL > c. ' Prior to submitting the application for an LDP, the developer/engineer shall contact the Public Worksureas with incidental and minor release of storm water not conve a BEARINGS SHOWN HEREON ARE REFERENCED TO GRID y d to such NORTH G ®� W Department,` Water Services Division, and arrange to meet on-site with an engineer from the Surface Water facilities, subject to the approval of the Dire-ctor:of Public Work (A WEST ZONE), AND WERE CALCULATED FROM Z er s. Plans for ) ANGLES d ®� F - Management Program (SWMP), who is responsible for review of Storm Water Concept Plan submittals, any land disturbance permit shall show all proposed drainage atterns o TURNED IN THE FIELD. U Z 9 P f r 3 THE DISTANCES SHOWN H8-REON ARE H C Z U) F_ 0 Imo-• d. Prior to submitting the application for an LDP, the developer and/or engineer shall submit to the SWMP the proposed development after its completion:`Any incidental release of HORIZONTAL GROUND through the Development Review Division, a project Storm Water Concept Plan. This unmanaged or untreated storm flaws from an disturbed orti MEASUREMENTS, _J U U U) w P concept plan shall indicate the Y p an of the relimina developed 4. Preliminary location of the storm water management facilities intended to'maria a the eloped property shall be allowed onl with the roust f STREAMS SHOWN HEREON ARE SUBJECT TO BOTH STATE A0. g equality and quantity of storm .. .:, • Y pp a the Director of AND water, The concept plan shall specifically address the existing downstream off-site drainage Public Works, Other than minimal incidental flows shall be specifically LOCAL BUFFERS. ca g age conveyance system(s) In that the proposed development surface runoff will impact, and the discharge path s o approved by the Director of Public Works. B ass flows will not 5, SUBJECT PROPERTY DEEDS, o - g p O from the outlet the storm water YP be permitted ra A. DEED BOOK 48406, PAGE 347. management facilities to the off-site drainage system(s) and/or appropriate receivingwaters. A except from undisturbed areas within a buffer or other protected ease eY F s part of the Storm- _ P went. B. DEED BOOK 44793 PAGE 200. (RIGHT-OF-WAY Z o Water :concept :. Plan, submittal,` a preliminary capacity analysis shall be performed by engineer` • Final plans shall provide for collection, conveyance and treatment o R ( F WAY DEED drains Y on the off-site .,,y fall ) � w ,drainage systems) points of constraint. The capacity analysis shall determine theca aci o approved incidental flows from develo ed Tots or arcels in 'v 6• REFERENCES. W p Capacity f all existing constraint P P di idual residences or building structures. A. FINAL PLAT FOR THE HIGHLANDS AT ECHELON S N points, such as pipes, culverts, etc: from the point of storm water discharge at the proposed development site bounds ID, PHASE W boundary 0 �. downstream to the confluence of the receiving drainage course ata point where the n. Storm water management facilit les volumes TWO, BY LCE ENGINEERS, INC., DATED AUG e drainage area is at least ten times g Y( ) mes shall be UST 21, 2007, AS " I ----I U cN the ra osed development site area and the next do 0 P' designed to achieve water quality RECORDED P P wnstream drainage area having a drainage area of fi acres or 9 q a !ty treatment, channel protection, over bank N PLAT BOOK 331, PAGES 133.136, FULTON st• `more. The critical capacity points shall be selected based u on the en ineer' flood protection and extreme flood protection ' COUNTY RECORDS. c p g s field observation, professional judgment, P in accordance with the „� B. FINAL PLAT FOR THE HAMPSHIRES SID PHASE 11 B i—� U and limited field survey'data. The analysis shall identify the downstream properties pre and postLL -develo merit 900_ Georgia State Storm water Manual, except that the duration of release for Y ACR (� P year water quality treatment shall be 48 hours. ENGINEERS, INC) DATED DECEMBER 12 2007 A Nt water surface elevations, and,for any post -development water surface elevation increase exceeding 0.05 feet, the , S LAST F - r- REVl5 D - w Ia. 17) developer shall acquire the applicable offsite drainage easement to accomMO o, Approval of this Zoning Case `and/o E NOVEMBER 6 2008 AND RECORDED c� 9 date the 100 -year storm flowtet, t h 9 r associated Concept Plan R R ORDED IN PLAT, BOOK ,j � impacted ro erties. Where Fulton • . g . that depicts proposed N p p p sed conditions that are. inconsistent with count design 343, PAGES 27-31, FULTON COUNTY RECORDS. � CL _ } P P .. t County has completed a model of the basin, it shall be used by the developer in . • Y g � � C. FINAL PLAT FOR HAMPSHIRES SID, PHASE 1B, BY CARLTON UJ the analyses.' requirements and standards does not Constitute a waiver of such Z q to e. Where storm water c,urrentl drains b sheet flow and it i requirements, unless specifically stipulated RAKESTRAW & ASSOCIATES, Y y s proposed to be collected to and/or discharged P Y p ated during the zoning case hearingDATED APRIL 27, 2006, AS g Of b at a point, such that the discharge from the storm water management facilityoutlet crosses a ro by the Board of Commissioners. REVISED JULY 13, 2007, AND RECORDED IN PLAT BOOK 332 C � o p pertto ac such PAGES 58-60 FULTON COUNTY RECORDS. Q discharge shall mimic pre -development sheet flow conditions: A description of the method proposed to achieve R S > N P D. EXEMPTION PLAT OF IRONWOOD rn post -development sheet flow conditions shall be provided as part of the Storm WaterCancept Plan. Should the SPRINGS, BY RIGGS LAND ' method to achieve sheet flow across an external property line be unsuccessful, the developer shall acquire an SURVEYING CO., DATED SEPTEMBER 9, 1997, AS RECORDED IN aL1 Lm 0 P q PLAT BOOK 197, PAGE 103 FULTON COUNTY -D "'"""+ W a easements) from the point of discharge to a point down gradient at a live dry weather stream sufficient to contain the R TY RECORDS. , , E. MINOR SUBDIVISION PLAT FOR W. CURTIS MILLS, JR., BY '" ii U_ a 25 year storm flow or other location as approvedw k. With the application for an LDP, provide documentation (such as channel cross-sections centerline BRUMBELOW-REESE & ASSOCIATES, INC., DATED FEBRUARY W co profile, etc.) describing the geometry of those existing natural streams, creeks, or draws within the proposed 12, 2009, AS REVISED APFJIL 1, 2009, AND RECORDED IN PLAT -Z �,.i � > P _ t -I w e development boundary which in the design engineer's judgment are at risk of erosion `due to increased flow, rovide ENGINEER: BOOK 345, PAGES 59-60, IeULTON COUNTY RECORDS. LL p p a OWNER/DEVELOPER: 7. OWNER PER TAX R • '`INGSLEY P description of the basis utilized,in judging areas to be at risk, and provide details on the Storm Water Management P • AYRES E ECORDS. I. PACIFIC, LLC g Plan NGINEERING KINGSLEY PACIFIC, LLC g S _ 0 of the post -development channel bank protection measures. SURVEY AUTHORIZED BY TOMMYFUQUA: FIELD BY: SPl 850 KENNESAW AVE., SUITE 10 700 BARBERRY D� The developer/engineer shall demonstrate to the Count b engineering analysis RIVE 9. DATE OF FIELD SURVEY: JANUARY 31 2014 APRIL Y Y 9 g .lysis submitted with the LDP ANU R , 15, 2014. Di�,WN. BY:' :application, thatthe discharge°rate and veloci of the storm water runoff res MARIETTA, GEORGIA 30080 ALPHARETTA, GEORGIA 30004 10. DATE OF PLAT P FEBRUARY MK - i, tY resulting from the development is restricted C� REPARATION.. RY 10, 2014, APRIL 16, 2014. to seventy five percent (75/0) of the pre -development conditions for the 1 -year frequency storm event, CONTACT: DON "RES CONTACT: TOMMY FUQUA e}iEcii�®r(: RHR q Y crit, up to and 24 -HR PHONE: 770-421-8140 24 -HR PHONE: 770-231-5953" including the ten (10)- frequency storm event. 2 ®I: i<rNs� EY1-P2 - Joy # zal1-oaa. �. , 3$J..4 -�}"Yj :r4M ;i'4yR 7 `x, �i .�� ;� .rM �, '"•T"�F i;:•='r k.. "" -� , , , .. '� ,...,..... ..,.. V4W . d eR .r,rtt,.�f` `�•at°'.tn ,..nt�eF v u.:;.., .....:�,. ,",.r.us.r..iwe,� ,,,. ,.,wzsu zv.., :... m®m._ ., . , . LINE TABLE LINE # N L.✓ O N N 79000'07" E LINE TABLE LINE # DIRECTION LENGTH L1 N 79000'07" E 40.08' L2 S 75048'38" E 134.27' L3 S 75048'38" E 12.00' L4 S 7504838" E 81.42' L5 S 75048'38" E 70.11' L6 S 75048'38" E 17.89' L7 N 75048'38",W 100.00' 1-8 N 75048'38" W 106.39' L9 N 75048'38"W 109.29' L10 S 24023'50" W 44.41' L11 S 52°26'53" E 65.54' L12 S 46031'49'° E 63.68' L13 S 46031'49" E 111.85' L14 S 30013'55'° E 28.51' L15 S 46°31'49" E 25.22' L16 S 66°21'11" E 23.59' L17 S 46031'49" E 29.75' L18 S 6803429" E 59.24' L19 S 24023'50" W 92.27' L20N 40°02'23" W 58.1 T LINE TABLE LINE # DIRECTION LENGTH L21 N 52025'54" W 30.00' L22 N 31028'08" E 46.84' L23 N 46031'49" W 64.65' L24 N 52026'53" W 7.33' L25 N 46031'49" W 163.53' ` L26 N 46031'49" W 167.34' L27 N 46031'49".W 29.75' 1-28 N 26042'27" W 23.59' L29 N 46031'49" W 25.22' L30 N 62049'42" W 28.51' L31 N 24°23'50" E 4.82' L32 N 68034'29" W 59.24' L33 N 24023'50" E 131.87' L34 S 84047'09" W 61.59' L35 S 82000'46" E 98.65' L36 N 38049°48" E 62.52' L87 N 06034'18" W 84.33' L38 N 39037'30" W 20.24' CURVE TABLE CURVE # BEARING CHORD RADIUS ARC Cl S 89059'50" E 84.74' 222.00' 85.27' C2 S 77024'08" E 12.33' 222.00' 12.33' C3 N 77037'28" E 44,72' 50.00' 46.36' C4 N 77037'28" E 17.89' 20.00' 18.55' C5 S 51051'00" E 40.61' 50.00' 41.82` C6 S 03014'48" E 41.70' 50.00' 43.01' C7 S 51054'36" W 50.77' 50.00' 53,26' C8 N 59021'37" W 28.32' 50.00' 28.71' C9 N 86041'36" W 18.88' 50.00' 18.99' C10 N 49014'44" W 17.89' 20.00' 18.55' C11 N 3204743" W 17.56' 50.00' 17.65' C12 N 8802420" W 77.63' , 178.00' 78.26' C13 S 17042'25" W 99.03' 425.00' 99.25' , C14 S 4902921" E 69.69' 675.00' 69.72' C15 S 57033'08" E 124.27' 325:00' 125.04' C16 S 22005'19" E 108.78' 75.00' 121.70' , C17 N 49°29'21" W 74.85' 725.00' 74.88' C18 N 54048'30" W 79.19', 275.00' 79.47' C19 N 22005'19"W 181.30'r ' 125.00' ', 202.83' . C20 N 65049'50" W 26.33' 275.00' 26.34' C21 N 1505110" E 111.43' 375.00' !911.85' PARCEL TABLE PARCEL # AREA (ACRES) AREA (S.F.) 54 1.288 56119 55 1.311 57117 56 1.311 57122 57 1.600 69703 58 2.000 87120 59 2.506 109152 60 3.314 144351 61 1:491 64927 62 1.179 51362 63 1.158 50449 67 1.333 58069 68 1.024 44602 69 1.292 56287 70 1.051 45791 71 1.132 49309 72 1.107 48237 73 1.132 49301 74 1.664 72484 75 1.396 60801 L m CENTERLINE CURVE 2 N ® O `� 2n' CURVE #1 CURVE #5 -. ®� DELTA - 05° 55'04" DELTA = 100 56'46" 'o,: z U) N t9 R= 700.00' R= 800.00'd H 0 u - a- 4 C E -t 0 0 72.30' L= L =152.84, U0 Plats ;.3`T'2 Pg `�'� o qw CURVE #2 CURVE #15 Fes-- CO DELTA = 22° 02'41 DELTA =14° 14'051' U < R = 300.00' R = 800.00' 0 �- cry O . L = 115.43' 00 U oQ G] c rl o t)7 } O o; ®, CURVE #3 CURVE #16 0 w Q `_ '� C ' R - 100.00' R = 200.00' @) Sao w T = 44.69' Uz a O0L L = 162.27' L = 87.93' T- z U 0 w� ,. I,LI O W -j W w S a s I.l.l i- `r) o z 0) ;iil N c 6L. >Ll. U co > Q �d d L =170.71' W` o �- (L co a� LL o o w h vw �' U) > Q u �d 850 KENNESAW AVE., SUITE 10 700 BARBERRY DRIVE musamoll �o� M w� MARIETTA, GEORGIA 30080 ALPHARETTA, GEORGIA 30004 FIELD BY: SDR WCH W o c - M w a 24 -HR PHONE: 770-421-8140 24 -HR PHONE: 770-231-5953 CHECKED TRHR_ c E2 n? o cii w 3®RAVI/ING:{KINGSLEY1-P2 �' NIEMEN 5JOB *20 c my m u.�ar o m ti .0) � c U�y? 04 va LL .• < O cj� m ®� L m CENTERLINE CURVE N ® O `� - CURVE #1 CURVE #5 -. ®� DELTA - 05° 55'04" DELTA = 100 56'46" z U) N t9 R= 700.00' R= 800.00'd H 0 u - T=36.18' T=76.65' E -t 0 0 72.30' L= L =152.84, U0 Plats ;.3`T'2 Pg `�'� CURVE #2 CURVE #15 DELTA = 22° 02'41 DELTA =14° 14'051' I R = 300.00' R = 800.00' T 58.44' T = 99.89' cry . L = 115.43' L = 198.75' c rl C`� CURVE #3 CURVE #16 Q DELTA = 920 58' 18" ` DELTA = 250 11'23" ' R - 100.00' R = 200.00' T = 105.33' T = 44.69' a ro L = 162.27' L = 87.93' T- a`V.. ,a CURVE #4 DELTA = 24° 27' 07" O }' R,-4 00.00' . j o T = 86.67' > N rn L =170.71' W` o �- LL o o w h ENGINEER: AYRES ENGINEERING OWNER/DEVELOPER: KINGSLEY PACIFIC, LLC Z > p w u 850 KENNESAW AVE., SUITE 10 700 BARBERRY DRIVE musamoll MARIETTA, GEORGIA 30080 ALPHARETTA, GEORGIA 30004 FIELD BY: SDR WCH CONTACT: DON AYRES CONTACT: TOMMY FUQUA DRAWN BY: `MK a 24 -HR PHONE: 770-421-8140 24 -HR PHONE: 770-231-5953 CHECKED TRHR_ c 3®RAVI/ING:{KINGSLEY1-P2 �' NIEMEN 5JOB *20 ...... _....... � I • � — . _ . _ � r � � Q' � � � G3 I .$1" J Q 0- [p UJ ,o TREE \\�• CONC. / /`_ COMMUN AR A #C 15q R.B.L. r/ `r �. _ ti Z a c / �'' A.E 24"GMP 1Q S.B.L. • a> o o J SAVE \ ' WALL / REp 1 / I /��' �:: _ . ' '� w z 'fir a d �/ SV �L — // 20' D.E. AND ACCESS EASEMENT lIR�, .: U) N/F °ROBERT P. HASKINS - AREA \ _r-~ i / R� � �ESi b0 R" S 890 48'52" E, / t 459,57' MUST REMAIN OPEN `� Q �� y �lL I/ER :: z- o & CHRISTINE L. HASKINS" + i M PMw Vit' C� - ;.- PG Z L_ . — . — : _ • — 10' S.B.L. _ . . _ . 7 TREAM BUFFER MEA�URECI , P/L a P.B. 197:103 0 jRE Mjog(J� ; 3� -� I uil DH-B L10 az / . �--_-- Q o � (� 32 O ° �� S ' FRo,' �\M 9. o { / . 25 FROM f0 P OF NEAR I _ " D.B. 38445:5" N 69 33 45 E , 2, •'tC P'C !k9° oro ( al FCHD-A rJ W% { S o a- 3: `� �' 6P'1 to w { _ A �L NI FCHD-A-1 %� moo.tL BANK AT TIME OF ZONING ino ° }_ 25.69' ' m { to w uy TREE I I LOT`67 FCHD-D 'tea �� -�t �l cn 04 � o y N r w (!7 CD W / J�5�� {. m SAVE ^ l J cn_ wm� a._� I z f/ ° 3 c{ N n r ,., FCHD-E DH-B l g9 z w AREA I I M.F.E. =1037.88 M /�N ai� ui N 1 /"1 a r � � o in F_ FCHb-A-1 o s w• Q =C cco M I FCHD-sP / � � a 1 LOT 75 { � C„ ° l27/ cn � M _ U / ~-�-) " E ��y� 10'S :B.L. PHASE 2 — M.F.E.1063.30 FCHD-E �. ' O co -! F- Cz3� �t r-co <C _N 89 58'11t' 50 . l .—.—._ J.—.—.—.—._ J FH J ; / (� <t a co 2 v CL (0 � / 135.24 I ° t FCHD-SP z a _ ° tf� cn } C ) N 89 49 52 I 407..37 PHASE i-UNIT zc 1 (10' s.B.L_ J� w, z z ._,, ch (� 00" W PHASE., — . — ., rn °- O ua `� cfl o 66 j 1 1 50.00' 1 S 89° 44' 57" Vtj - $14.14 �Ll U z CD CD to { j �' TREE `' \ ui °' fA F lu ( r' c� U 0 � „KINGSLEY \ N 09°09'45" E a Ip /' �. �' W_l z SAVE { v `76 L.L. 239 L.L. 240 �, o Uj U T U { �_ I m ESTATES S/D,. \ CH-24.27' lc7 / I- L.L.238- '~ L.L. 239 { Z AREA = N W O W w O ( { cr PHASE 1, UNIT 2C \ _ KINGSLEY ESTATES SID" z 00 z { o \ _ I 24" CMP PHASE 1. UNIT 2C (9 z O R=375.00' I-' c Q C� cD 0� d n ° S g.�. to P.B. 365:54-57 \ ARC-24.27 ' Q _ oG { j A o a--�' „ W 10 _ _ _ _ _. _ ._.............._ — � SWCB P.B. 365:54-57 0 W v Ll' _I (D � ` Q � CO �� 3g 5gI ,\\ ------ --_ o Uj 42 21g 44 \ , SWCB P/L 0- co j �.I O° TREE lui I c O �, w SAVE` \` _ la r; ,ml Z 8 J j?�g.�s, AREA I I X651 IN I �°° ro W w {cm o f { I 50.'Rg1-• N. I( ! - l I a a m {a � i ` (A f \ I I "KINGSLEY I 18" CMP ro 0' . o{ Q _ \ S r j P I ESTATES S/D° c 2 N/F "ROBERT P. HASKINS ' 'n r . P o { M ' �, . ,$ ° o a I 7 U &CHRISTINE L. HASKINS' ' {�! ° O•\ 8 I I N I PHASE 1, UNIT 2C { m s P.B. 197:103 a �o�o { C\1 l 'S?4,\ rv'S7 �'1 I I P.B. 365:54-57 m c D.B. 38445:532 w�� TF 1 f TREE ` `t { ,�� m cn TF rF ( t SAVE �`` . 1 _ _ _ I j, c u 2 r { SAVE !� { { {!n LOT 61 rF AREA sp \ i ___, �� n I d � 0) (� _ �y AREA ! {w I I' ERE] = l '` rF i RB<.� �' `�� /�`' " cs' /21 ;; m �` N CD { r ca c i r Ci l/ _ o w �a z { I / Q� t �'' �- TF _ _ � F "THE HAMPSHIRES SID" h 9 Uj cwt 0 (js LOT 2 ' '_i w s 641 FH ® '� PHASE 113 }G+„ -! to t 4 m ° v , CITY OF MILTON AND FULTON I t r� P.B. 332:58-60 U) tr { ' '° ,%�o 4, UST cq ��� 1 m I rn „KINGSLEY `� COUNTY PERSONEL AN®iOR I (po ".. `� { D�. I ''MVV , &n I -� { -� ESTATES SID" AGENTS SHALL HAVE FREE AND ro\ rs �. 224 _ LOT 63 o - %� �. w 0 �. Iv o oo x PHASE 1 UNIT 2C r. Ca y) �- : _�20 �® x { _ _ TOTAL ACCESS TO AND ACROSS O Gji 30' I ° "� (i1 P.B. 365.54 57 ,`a- _ ALL EASEMENTS. U W { , B.L X130 00 PROP ns o`er, G L7 Cg Q 5" SIp OSEp a',- • -LO - { C11 I (SEEwALK a{ ay OWNER/DEVELOPER: NJF"PETERJ.NATTRASS rF'rF�- `°� FH s°J� LP I1NOTE�2 �.t TREE KINGSLEY PACIFIC, LLC N 89° 06' 10" W c° N N C10 40 ) I o SAVE . U 'i O-, , g ri'r ; 700 BARBERRY DRIVE 4 m PB 3p mai °: &,ENA NATTRASS" ,., _ . —. , g L S 10 59 53 E P:B.197:1Q3 246.82.: -. 134_ a . , 37 W L8 L. 3p ,- . N ALPHARETTA, GEORGIA 30004 - PB s3 B 44.00' P14 N �, v - FH -�.. CONTACT: TOMMY FUQUA I D.4.52566:34 I- 10' S.B•L. , �` cS` m WM ,' �.. TF j L6 2 o e , L9 :.. PB 24-HR PHONE: 770-231-5953_::,! I /20 c0)C12 O �p0 ��,B C'3 • i' • p LF' ENGINEER: "THE HAMPSHIRES SID" d U z i T� � .. / .L. . — . `- 3p• S-. I L2 AYRES ENGINEERING PHASE 1 B o> w � 3®� #9 L3 �" ' P.B. 332as 6Q �- O �p 30'g� . ` LP C1 L1 T.B.M. 850 KENNESAW AVE.; SUITE 10 i c� t 7 N ti iw.0 \, /�� 5 /�.' #9 C2 _ -i.. TOP OF FH MARIETTA, GEORGIA 30080 ( N� -.~ , , 2i 0 LL ELEV.=1134.00 CONTACT: DON AYRES a t] U i _ U iL ✓ / +�� I tW #935 cry i NAVD (1988) 24-HR PHONIC: 770-421-8140 P!L Lw -.a O w oo / M / O` �� #145 ' TREE h h DH-B 4 DH-B M 1 a w o 53i I `19� ® U SAVE LOT. 57 { AREA - r "KINGSLEY \� YI p 111 „ ./ "THE HAMPSHIRES SID" 03 .4 w ESTATES SID I W LP PHASE 1B _ !'7 LOT 55 n ` PHASE 1, UNIT i � � P.B. 332:68-6o 00 N/F "W. CURTIS MILLS, JR." ' { /c� i)q% i�- 1 Rti P.B. 365.54-57 of I j LOT 54 P.B. 345:60 ] { a� `or_ % l �l M .� _i �� w / / rn 41 I PIL in D.B.48701.13$ ° h� %,.r / / �/ \ N to CONTROL ,, ®TF TF .rF _ `JB/ ' T ! m m STRUCTURE, a JB E-AO .-+ z I /14^ � YF �_ rF ' G \ r " H W \ I U L.L. 238 L.L. 239 r. / / / I CONTROL rF rF ---- TF --- x Z �T \ ( �- F` cv I TREE SAVE AREA .. \ L.L. 239 L.L. 240 y f STRUCTURE '`� 36" MP ., \ \ h 50' R.B.L. 50' R.B.L. NT —R.B.L. _ p ?\��a� { Q ► �U L_._ —CO L—.—.— — — .._1 �.—._..—.� F_.— _J c_. e _ _ _ _ cn jI Nt o TREE SAVE AREA J�� T� O\\�\ I.P.F: 1- v"' w r 153.23' I i n I 124.51' \��\ LAND LOT LINE 1„ CR I N cv LAND LOT LINE a 226.56' N $9° 4$' 36" W N 89 52' 25" W 218.89' 429A0' \ ti w N 890 4$''36" W N 89 48 36' W --tom I N 89° 52'25" W , ' ��p•` S 89° 52' 25" E \\� `max ��- I.P F. �V- r,l .� N 89 48 36 W S�F�, L.L. 266 1I2 RIB 112.5T I 57.95' / l - \ \ w a „ < -0 \ z S 60 03 48 W -y Q N 4 L.7L 2ll .67 �) L.L. 266 1 r � � � X 52/ / " \� � � 0.33' OF L.L. CORNER ® F. ' ,`'� „ 1 `� , "KINGSLEY ESTATES SID".\ O " 3 n N/F W CURTIS MILLS, JR.PB . _, L:L. 265 m Cao 4 z PHASE 1, UNIT 2C �W P.B. 345:60 1 COMMON AREA #'� A� �, Lf� �f a r hrt D.B. 48701:138 �' ' ,� F P.B. 365:54-57 �, a fn �'" / W .. o DETENTION PONd B •. 20'�y W _... 7• ` w t �OQ-YR. FLOOD EL.=1072.44' S. STREAM BUFFER MEASURED \ j o — GRAPHIC SCALE 100= R. v )L,=247, ice. •. .F --�--F / 25'FROM TOP of NEAREST �� I � i 'i P.-I � 0 WW 25-Y FLOOD EL 070.53 /� ` '� PB O 1 y BANK TIME OF ZONING •��, CURVE #14 mm goo 0 50 100 200 400 CONCRETE 1 25-YR. VOL,- 18?-34`3 C.F. ! oq DELTA =66°22'29" / _ FIELD BY: SDR WGH WALL \ , , 0 0�, .� TOP=1074.0. \ `. '•• .�`--... \\ „ o R-700. ®RAWN BY: MK T=457.8 L=810.92' CHEC ED BY:RI" R c ( IN ' FEET) \ \ _,.«„r w \ � 4 DRA111lING:XINGSLEY1-P2. 1 inch 100 .. ft. \ tee..," ."'".'.! ~' .� _ _ _ 20 L.S. cn `' ~ -=-~ _ _ _ — r "1 5 JOB #: ,.2011=090. . a, c UP f' 1 : = N OCITY OF MILTON AND FULTON � °' -- S 4. ° 51' 23" E GUY Up COUNTY PERSONEL AND/OR 0) a ® 21.54' 1� / RESERVED R/W AGENTS SHALL HAVE FREE AND 2CL (� N 27' 21'45" E 55' FROM CIL OF TOTAL ACCESS TO AND ACROSS o h J���Gj ®O 16$.59' /,44' ¢ / BIRMINGHAM HWY ALL EASEMENTS." 9 ¢ (� W WZ 0 N-300 01' 24" E >\' s� OWNER/DEVELOPER: 185.66'�' / co "' �/.�<,• Plats 3 P a 4 KINGSLEY PACIFIC, LLC c"r� °o o N. Z a, a> o // A �r f \so 9 700 BARBERRY DRIVE �u �s U c' c�' 5 (9 Wit• Q- N 30 01'24,'E d,• t' 0 Ca3c'he i ene' Robinson o o Q C� � c� � cn � n co A� ® 86.37' I /� �r \�O C}erk of 5uperinr Court ALPHARETTA, GEORGIA 30004 m Z M 10 I. 0 �V� 0 Z. \� Fultnn County, Georgia CONTACT: TO FUG2UA Co- 0 `� _ U a W d r~ Q. N 31 °'28' 0$" E _ 24 -HR PHONE: 770-231-5953 F- o L6 w �. U z (r? o C� ® /v M.F.E. = 1039.80 \.. cS' o f- w C� Lx h 0j O '� �Q-• SGC, 45.83 i /Qo° � z v = O �- Z _C, <) 18 CMP % /i / //"°J' FCHD-D � 3~ / /�`�p �i5` �•T•� ENGINEER: O C3 W a W W U) \ O AYRES ENGINEERING o ... FES J `l' 3 "' w >- 2 <iC 10 U Z V) �/ / FCHD-SP Dri• O •%� \ fi "��g; �,�' N/F "LEON COLE, JR., �, _C W CL C9 (fl 0 Q� / / P /i \ \ LILLIAN MIMS COLE & 850 KENNESAW AVE., SUITE 10 N E - (i ;> 0 � ce) " N 350 48'00" E ;; �.,� �y /GUY N GEORGIA 30080 �' `2 X � ° o (' OLl z 170.31'/ v 100 -YR EL. / YI' \ TRUSTEES MARIETTA, c o W 1032.33 �� / \ D.B, 52050:477 CONTACT: DON AYRES d v w (!) a> ..,,_I -� 100 -YR EL. \ 24 -HR PHONE: 770-421-8140 v ti m L.L: 194 r' 68 = 1042.42 \ �, .dJ Q o r� W FH Y1 Y q' 1 s1 'FROM NORTHEAST PROPERTY CORNER TO G.I.S. MON. F005 00 y, x �%" s s < / ,, �, N 77°10'17" E 5166.73' N 45°5$'49" E of ° � ,� �;/,' �s. � 2� \' � FCHD-D "� / \ ;,�. �'-. N 43 50 54 E f.. ce % so CH=279.44' U l /.. �j"' we'�o` - / M.F.E. = 1039.80y� / \ �` FROM G.I.S. MON. F005 TO AZIMUTH MON. F205 a CH= -373.70' JB �- Y! ,p 57' Q ....... y p i 100 -YR EL. \�� S 65°46'55" E 949.10' a �' a L o roro(D D c in R-1354. R=1334.57' i' / sw `� �� d� �� va L24 =1036.80 0 /�`�' \ w a cru (� ARC=279,93' ARC=374.94' _..:. / [,35 spy PB \� ° �� /'� \ �- ti ° � �� L-- / v�\ N 56 25 47 E l o °, s.t . <�r o \�s o`1' ,/ L4T 71 \ �... N 52 26'n' 11 6' Gj / c� �Qo CH=192.52' 190.96' \ / '\/'� R=1380.00'. ,... EX. 5' S/UV GI ! T�, . A lr,� /�� j•/\.� s ICY- 7, N O ARC=192.6T �/ UP 100 -YR EL.=1035.0, \ wM /' A� '��' �' \� C� _ (9 W N 56 25 44 E l rel ' ✓ / T.B.M, ,o /' \ - q CH=195.46' �i / TOP OF FH gyp` °8'ss 1 -, R=1400.00' ELEV.=1041.30 �� T2 ��s °fo` / DH -B \_ .' 60 Q 0 ,s %'" _ .61' 18 CMP y�... // /OQ' NAVD (1988) / G� .� /� �\ �� ./ tJ FCHD-D � � CO Ly ARC=195 >0, ^� \ / ..��- �� �, �, �� fit/ W N 60°0T 33" E GI eR /s �/ f.� 100 -YR EL.=1034.27 / // / '` '`, / �2 l '�Gt�` .ham+ 3 3n� �Q° ` 0w ca 176.79' , 0 11 YI �,f� 0,� / \ o� ,. / 100 -YR EL.=1034,55 D�' rye' / Qi` '�'T.O®, PB ; \ 6�q N 60° 08'37" E Ile�� �- ��90 �/ \a /^©c, ��\ss �; Ga \ so c� 173.21 's. /�' J�4 LOT 68 # ,�\ o <<'� \ 6�l - /' e IMPROVEMENTS ®o /`Y/ /0 .� / \ rs o om \• _ :. , LOT =73 \ z NOT SHOWN" . ° ryh - a / N , �� DH -B � e� ✓ N 22 <00 32 Wr \ L30 ,� O L.L. 193 COMMON AREA #6 ♦ , , M.F.E.-_1Q27.13 L.L. 194 FCHD-D o. C c \ , p F,. Z e e 69.34 = n 7 y _. Y e m _ c 12.562 ACRES 50' p u' M.F.E. 1051.26 5 .O Q e e // R.B.L. . �2 0 Aja 4 S z l / CV i= O ego �/ e i 547,207 S.F. ♦ �� ^�,,TF., .. 3^ 1�\ \ S> . L28 5 c6.ti Q 231 W U e ! NIF "KINGSLEY ESTATES /DWCB �F ``\` r ` ° �1,/ ��\ \r Ca�.`3 \ O I \ _ / W Z rY e l \ F 4 �, �2� \�,o , �8s �. 100 -YR EL. "' "THE HIGHLANDS r ® W O ' RESERVED RNV HOMEOWNER ASSOC., INC. / D� ♦ _ e 55' FROM CIL OF I D.B. 50920:560 , cF / / 192.97` ,r'J°��\\s' B \B4 S 5% Q Yl = 1048.26 ��''° AT ECHELON SID" Z (A " "� U. / N 84 2g 25 -- BIRMINGHAM HWY & �� HW, 10 A.E. C' �. • '� �` cV L3$ RECREATIONAL AREA _ A � • . � ` �, �.,/� • • �.... -�.. W T.B.M: L15 ~ L x % 36 G LOT 74 \. �� � PHASE TWO Q �. � 2 d ,,,•. 'L \ SIDEWALK EASEMENT LRP #06-149 %--1 `i` �" TOP OF FH s B. - I P.B. 331,133-136 W O U W 0 �o�� \ e �.� ELEV.=1043.78 �F 1 L1 C20� M,h:E. = 1051.26 \moo �,k6, ( F....a 0 LLJ L.L: 194 I _ AVD (1988) V e ��2 A '-, � ,} LP.F. �C Cl h N �' AXLE U Z 07 h-- `'� /\�� TREE \� 0 Q ... O 1.--• 20 D.E.. & A.E. MUST - ` S . S` SAVE \ LD U U (n REMAIN OPEN `. •.. 20 DQE. & A.E. 36" CMP / AREA1111 _01, 1,110 LAND LOT LINE _�-�`-' L.L.L. L y8 3 - -- - w l DETENTION POND "A" // TREE SAVE AREA ""`-� � - T - \ � �( FCHD-A-1 L.L. 2 -9 � � ¢ z ) 100 -YR. FLOOD EL=1.023.13 l/tci ! 1 T.B.M.: �`� � �\ • EX. 5' . ; �"> ` n - t -- in h- ` `. 100 -YR. VOL:=517,640 C.F. /'�' W.i. POND #2 ! I TOC' OF FH u7 -i FCHD-D TREE -i co N ® w „a �t p \ 25 -YR. FLOOD EL.=1021.48 ° O R� Im FCHD E SAVE ( 0° 1 g \ / 100 -YR. FLOOD I ELEV.=1048.92 �/ (/( h ` FCHD-SP c� _, r °? o " rf0 25 -YR. VOL.=331,832 C.F. / NAVD 1988 q / ��/(R i M AREA to '� o w - 1--_I 0 T-iN $8 .47 43 , W L.L. 238 z L:L. 239 ` EL 1034.88 ( } T f (_X - r- 10 -YR. FLOOD EL.- 1020.25 100 -YR. VOL -5,290 C.F. / v HW/`` B L31 0 o -' 130 00' _ - , /�/ = ,�°/ �,� v B~ N 85 0 34� ® 36 N c) i I 10 -YR. VOL.=199,240 C.F. / C) ,� >. VI/ \ / a Q N - \ 1 v ' �T CD 31-42-] x - Uj o TREE \\ CONC. - _ COMMON AREA #6 15o R.B.L: c o CJ SAVE e O _ �..� / D �9 A -US-C-24-CMP I 10 S:B.L. --- w u� tl 20' D.E. AN ACCESS EASEMENT �° ' ` ---... w S 1 AREA �\ WALL .. ✓ '''' EPSURg� . 5®� �� S $9° 48'52" E� / / 459.57' Must REMAIN OPEN "� ;CNC V `' : e _ . N/F "ROBERT P. HASKIN FEkM SPC G _ iR ERT :. __ I N & CHRISTINE L HASKINS fi rs uFN:: - F' c� ° M a , ' ?Of.. �,ON\ L--.. T . 10'; S,B.L. _ ( TREAM BUFFER MEA �SURECI :: ' P/L Q n P.B. 197.103 o EP -�O OF DH -B L10 --- Z , a SSR 4tOM (\ME g 33 o ( I wl :1. 25' FROM TOP OF NEAREST -" Q 0 t F FCHD A v e -I D.B. 38445:532,.o u 5 : / (k� v cn -q (DI� r - r ,'•' Z N 69 33 45 E 2i N`t� I'' A o a F o °, BANK AT TIME OF ZONING -� Q w 6P u, w w I • ,y, l NI FCHD-A-1 /- t04 - cn 25.69 : • 5,„ ..-- m l cn U, W v, TREE I I LOT 67 FCHD-D M / �1 al �' cv W m �, ;. ' C I N I- m SAVE M.F.E. = 1037.$8 FCHD-E tv N m 00 �n / -` - '' 00 C9 - / A .�' i DH -B N� oo - w. I I t a� o N 111 1 �u .. m Iii m 4 / N 69° 3 z, - w, I AREA I FCHD-SP /{ j l� LOT 75 FCHD-A-1 I f N o t27J U) U � W o ' yy • '� .; 10' S B.L. a I = 9063.3p FCHD-D ' oCL `r' (1) u-, p 0 L. _ ._ �. �l._ . _ ._._ ._ _1 FH M.F.E. ..: : _N 89° 58' 1�1" E yo R,. v PHASE 2 - r l / FCHD-E I r a m _j �- ' -+ W W t-- i 135.24 N 890 2�� I I 407.3T PHASE 1 -UNIT 2C N I 10' S.B.i.� FCHD-SP J� w °- f -" FI 1 N 78 59 00 W _ PHASE 2 z I ® c� ® �, r-. o e u f B t1. Q � 1-+ Cq � o \66� I I 50A0' l S 89° 44'57" W 314.14' GRAPHIC SCALE o ` L6 "T "KINGSLEY \\ N 09°09'45" E h �75� L.L. 239 L.L. 240 FIELD BY: SDR WGH a00 0o goo soo 400 ESTATES SID" '� ;\ CH=24.2T l� `fl� DRA�1/N BY:`MK r- KINGSLEY ESTATES SID"PHASE 1, UNIT 2C \ IJ a. P:B.365:54-57 R"375.00 I 24' CMP PHASE 1, UNIT 2C CHECKED 1BY 'RHIR ARC®24.27' i SWCO P.B. 365:54-57 Y1 -P2 ( IN FEET _ . _ _ _ s _ _ _ _ -;P, .\...... _ - - - _.._ _ _ 5 ®RAWIN%. iCING�LE 1 inch - 100 Ft. �. �' SWCB 5 JOB #:2011 090' C9