The URL can be used to link to this page

Home My WebLink AboutAgenda Packet CC - 09/25/2017 - City Council_September 25, 2017 Published Packet 2006 HERITAGE WALK, MILTON, GA 30004 ǀ 678.242.2500 ǀ WWW.CITYOFMILTONGA.US Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. Joe Lockwood, Mayor CITY COUNCIL Karen Thurman Matt Kunz Bill Lusk Burt Hewitt Joe Longoria Rick Mohrig CITY COUNCIL CHAMBERS City Hall Monday, September 25, 2017 Regular Council Meeting Agenda 6:00 PM INVOCATION – Pastor Jerry Dockery Crabapple First Baptist Church, Milton, Georgia CALL TO ORDER 1) ROLL CALL 2) PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood) 3) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 17-239) 4) PUBLIC COMMENT MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 25, 2017 Page 2 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. 5) CONSENT AGENDA 1. Approval of the Financial Statements and Investment Report for the Period Ending August 2017. (Agenda Item No. 17-240) (Bernadette Harvill, Finance Director) 2. Approval of a Professional Services Agreement between the City of Milton and Kimley-Horn and Associates, Inc. to Provide an Update to the Trail Master Plan. (Agenda Item No. 17-241) (Carter Lucas, Assistant City Manager) 3. Approval of a Professional Services Agreement between the City of Milton and Atlas Geographic Data, Inc. for GIS Cadastral Conversion Services. (Agenda Item No. 17-242) (Alicia Newberry, GIS Manager) 4. Approval of an Agreement between the City of Milton and Crabapple Merchant Association Regarding Responsibilities and Obligations Related to the Co-Hosting of Crabapple Fest. (Agenda Item No. 17-243) (Courtney Spriggs, Community Outreach Manager) 5. Approval of a Task Order to Provide Freemanville at Providence Pre- Construction Support Services. (Agenda Item No. 17-244) (Carter Lucas, Assistant City Manager) 6. Approval of the following Subdivision Plat: Name of Development / Location Action Comments / # lots Total Acres Density 13805 Cowart Road Minor Plat 3 Lots 5.60 .53 Lots / acre (Agenda Item No. 17-245) (Kathleen Field, Community Development Director) 7. Approval of an Agreement and Addendum between Fulton County and the City of Milton, Georgia for a Community Development Block Grant Program, 2017 Public Service Contract. (Agenda Item No. 17-246) (Ken Jarrard, City Attorney) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 25, 2017 Page 3 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. 6) REPORTS AND PRESENTATIONS 1. Proclamation Recognizing Cambridge Youth Lacrosse Appreciation Day. (Councilmember Bill Lusk) 7) FIRST PRESENTATION 1. Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Establish the Ad Valorem Tax Rate of the City of Milton for Fiscal Year 2017; and for Other Purposes. (Agenda Item No. 17-247) (Stacey Inglis, Assistant City Manager) 8) PUBLIC HEARING 1. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt Amendments to the Fiscal 2017 Budget for Each Fund of the City of Milton, Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 17-233) (First Presentation September 13, 2017 Regular City Council Meeting) (Bernadette Harvill, Finance Director) 2. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2018 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown In Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 17-234) (Discussed at the August 14, 2017 City Council Work Session) (First Presentation at September 13, 2017 Special Called City Council Meeting) (First Public Hearing Held September 13, 2017 Regular City Council Meeting) (Stacey Inglis, Assistant City Manager) 9) ZONING AGENDA (None) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 25, 2017 Page 4 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. 10) UNFINISHED BUSINESS 1. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt Amendments to the Fiscal 2017 Budget for Each Fund of the City of Milton, Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 17-233) (First Presentation September 13, 2017 Special Called City Council Meeting) (Public Hearing at September 25, 2017 Regular City Council Meeting) (Bernadette Harvill, Finance Director) 2. Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2018 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown In Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 17-234) (Discussed at the August 14, 2017 City Council Work Session) (First Presentation at September 13, 2017 Special Called City Council Meeting) (First Public Hearing Held September 13, 2017Special Called City Council Meeting) (Second Public Hearing Held September 25, 2017 Regular City Council Meeting) (Stacey Inglis, Assistant City Manager) 11) NEW BUSINESS 1. Consideration of a Resolution and Policy of the City of Milton Authorizing Certain Expenditures for Employee Award Banquets/Luncheons and Ceremonial Retirement Items. (Agenda Item No. 17-248) (Ken Jarrard, City Attorney) 12) MAYOR AND COUNCIL REPORTS STAFF REPORTS Department Updates 1. Community Development 2. Information Technology MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 25, 2017 Page 5 of 5 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. 13) EXECUTIVE SESSION (if needed) 14) ADJOURNMENT (Agenda Item No. 17-249) No Text To: Honorable Mayor and City Council Members From: Bernadette Harvill, Finance Director Date: Submitted on September 18, 2017 for the September 25, 2017 Regular Council Meeting Agenda Item: Financial Statements and Investment Report for Period 11 – August 2017 Overview and Financial Highlights: General Fund Revenue collections for the General Fund are .30% over what is anticipated for the eleventh period of the fiscal year. Total expenditures to-date are $22,188,228 and are 10.64% less than expected for this period of the fiscal year. Capital Project Fund Expenditures within this fund continue to occur on a project-by-project basis. With a total project expenditure budget of $21,324,687, capital expenditures-to-date total $6,794,352. 1 of 13 City of Milton STATEMENT OF REVENUES & EXPENDITURES General Fund For the Period Ending August 2017 Actual Budgeted Variance over/(under)Actual Budgeted Variance over/(under) Property Tax 10,668,000 31,853 - 31,853 515,094 362,350 152,744 Motor Vehicle Tax 542,000 43,464 44,820 (1,356) 450,448 448,200 2,248 Intangible Tax 250,000 25,141 20,750 4,391 206,953 207,500 (547) Real Estate Transfer Tax 115,000 8,811 9,545 (734) 68,407 95,450 (27,043) Franchise Fees 1,915,900 22,960 22,960 - 1,446,142 1,442,587 3,555 Local Option Sales Tax 8,400,000 785,570 697,200 88,370 7,158,051 6,972,000 186,051 Alcohol Beverage Excise Tax 295,000 24,790 24,485 305 254,510 244,850 9,660 Business & Occupation Tax 650,000 3,488 - 3,488 709,145 650,000 59,145 Insurance Premium Tax 2,000,000 - - - - - - Financial Institution Tax 38,150 - - - 38,150 38,150 - Penalties & Interest 33,400 4,484 565 3,919 33,408 32,752 656 Alcohol Beverage Licenses 140,000 433 - 433 146,695 140,000 6,695 Other Non-Business Permits/Licenses 19,485 1,218 1,692 (475) 19,549 17,480 2,069 Zoning & Land Disturbance Permits 217,200 5,218 18,093 (12,875) 63,643 199,020 (135,377) Building Permits 480,000 30,332 38,400 (8,068) 344,352 432,000 (87,648) Intergovernmental Revenue - - - - - - - Other Charges for Service 519,700 20,736 16,310 4,426 450,576 471,419 (20,843) Municipal Court Fines 560,000 - 57,229 (57,229) 399,973 523,593 (123,620) Interest Earnings 30,420 7,564 2,535 5,029 71,930 27,885 44,045 Contributions & Donations 23,000 252 - 252 30,810 23,000 7,810 Other Revenue 82,230 8,674 5,224 3,451 97,160 76,890 20,270 Other Financing Sources 1,017,126 8,839 69,448 (60,609) 850,121 909,905 (59,784) Total Revenues 27,996,611 1,033,828 1,029,255 4,573 13,355,116 13,315,032 40,084 Actual Budgeted Variance over/(under)Actual Budgeted Variance over/(under) Mayor and Council 166,759 9,140 18,206 (9,066) 124,479 151,330 (26,851) City Clerk 181,077 18,487 13,760 4,727 148,917 167,716 (18,799) City Manager 691,336 47,985 53,463 (5,478) 582,403 619,357 (36,953) General Administration 72,818 5,256 3,949 1,307 72,134 68,853 3,282 Finance 452,793 28,035 28,613 (577) 391,297 413,988 (22,691) Legal 290,000 953 - 953 213,955 241,667 (27,712) Information Technology 948,414 55,833 60,281 (4,447) 879,392 868,770 10,622 Human Resources 334,445 18,258 25,173 (6,915) 239,564 301,577 (62,012) Risk Management 283,300 - - - 232,644 283,300 (50,656) General Government Buildings 474,354 23,535 30,907 (7,372) 337,774 443,382 (105,608) Communications 205,479 6,159 15,335 (9,176) 140,925 186,948 (46,023) Community Outreach & Engagement 172,443 8,302 9,715 (1,412) 144,123 162,724 (18,601) Municipal Court 298,347 24,081 22,835 1,246 246,126 266,682 (20,555) Police 4,392,507 300,737 338,132 (37,394) 3,527,838 4,032,128 (504,291) Fire 6,680,719 449,526 475,299 (25,773) 5,578,069 6,190,563 (612,494) Public Works 2,427,495 173,576 202,206 (28,630) 1,651,730 2,211,757 (560,026) Parks & Recreation 1,432,760 79,767 62,501 17,267 1,065,975 1,308,229 (242,255) Community Development 952,840 67,851 77,918 (10,068) 763,667 874,882 (111,215) Economic Development 179,869 7,924 12,928 (5,004) 163,108 166,940 (3,832) Debt Service - Capital Lease Payment 852,512 - - - 726,400 852,512 (126,112) Operating Transfers to Other Funds 5,926,518 879 879 - 4,957,707 4,957,707 - Operating Reserve 77,828 - 17,679 (17,679) - 60,064 (60,064) Total expenditures 27,494,613 1,326,284 1,469,777 (143,492)22,188,228 24,831,074 (2,642,846) Net Income/(Loss)501,998 (292,456)(8,833,112) Revenues Annual Budget Current Month Year-to-Date Operating Expenditures Annual Budget Current Month Year-to-Date 2 of 13 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Earth Day Vendor Fee 305$ -$ -$ (305)$ Hometown Jubilee Vendor Fee - - - - Interest Revenues - 1 12 12 Crabapple Fest Sponsor 8,000 - 9,000 1,000 Earth Day Sponsor 2,550 - 500 (2,050) Concert Sponsor - - - - Mayor's Run Sponsor 1,000 - - (1,000) Donations - - 371 371 T-shirt Sales - - - - Mayor's Run Reg. Fees - - 30 30 Roundup Food Sales - - - - Total revenues 11,855$ 1$ 9,913$ (1,942)$ EXPENDITURES Current: Special Events 75,065$ -$ 63,680$ 11,385$ Total Expenditures 75,065$ -$ 63,680$ 11,385$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund 10,550$ 879$ 9,671$ (879)$ Transfers in from Hotel/Motel Tax Fund 47,000 - 47,000 - Total other financing sources and uses 57,550$ 879$ 56,671$ (879)$ Net change in fund balances (5,660)$ 2,904$ Fund balances - beginning 20,961 20,961 Fund balances - ending 15,301$ 23,865$ City of Milton Special Events Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2017 3 of 13 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Cash Confiscations/State Funds -$ -$ 1,413$ 1,413$ Cash Confiscations/Fed Funds/US Marshal - - - - Cash Confiscations/Federal Funds - 842 20,263 20,263 Interest Revenues/State Funds - 2 20 20 Interest Revenues/Federal Funds - 3 26 26 Realized Gain on Investments/State Funds - - - - Budgeted Fund Balance - - - - Total revenues -$ 847$ 21,723$ 21,723$ EXPENDITURES Current: Police -$ -$ 758$ (758)$ Total Expenditures -$ -$ 758$ (758)$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ -$ Total other financing sources and uses -$ -$ -$ -$ Net change in fund balances -$ 20,965$ Fund balances - beginning 114,515 114,515 Fund balances - ending 114,515$ 135,479$ City of Milton Confiscated Assets Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2017 4 of 13 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Wireless 911 Fees 890,000$ 31,076$ 687,835$ (202,165)$ Interest Revenue - - - - Total revenues 890,000$ 31,076$ 687,835$ (202,165)$ EXPENDITURES Current: Public Safety 890,000$ 3$ 506,364$ 383,636$ Total Expenditures 890,000$ 3$ 506,364$ 383,636$ OTHER FINANCING USES Unallocated -$ -$ -$ -$ Operating Transfer Out to Capital Projects -$ -$ -$ -$ Net change in fund balances -$ 181,471$ Fund balances - beginning 3 3 Fund balances - ending 3$ 181,474$ City of Milton E-911 Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2017 5 of 13 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Taxes Hotel/Motel Taxes 67,000$ 6,628$ 63,394$ (3,606)$ Total revenues 67,000$ 6,628$ 63,394$ (3,606)$ OTHER FINANCING SOURCES/(USES) Transfers out to General Fund 20,000$ 6,628$ 16,394$ (3,606)$ Transfers out to Special Events Fund 47,000 - 47,000 - Total other financing sources and uses 67,000$ 6,628$ 63,394$ (3,606)$ Net change in fund balances -$ -$ Fund balances - beginning - - Fund balances - ending -$ -$ City of Milton Hotel/Motel Tax Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2017 6 of 13 Original Budgeted Amounts Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Charges for Service Infrastructure Maintenance Fee 95,000$ 95,000$ 34,434$ 94,110$ (890)$ Infrastructure Maint Penalty & Interest - - 46 198 198 Sidewalk Replacement Account - - - - - Paving Fund - - - 12,000 12,000 Traffic Calming - - - - - Tree Recompense - 17,000 - 17,000 - Landfill Host Fees 140,000 140,000 32,077 94,197 (45,803) HYA Fees - - - - Interest Revenue - - - 229 229 Realized Gain or Loss on Investments - - - - - Cell Tower Lease - 77,412 6,533 69,980 (7,432) Insurance Proceeds/Public Safety - - 18,219 18,219 18,219 Insurance Proceeds/Parks & Rec - - - - - Insurance Proceeds/Public Works - - - - - Atlanta HIDTA Stipend - 3,000 - 3,750 750 Capital Lease Proceeds - - - - - Total revenues 235,000$ 332,412 91,310$ 309,684$ (22,728)$ EXPENDITURES Capital Outlay City Council 1,006,589$ 1,006,589$ 14,099$ 61,975$ 944,614$ General Admin 13,762 13,762 - - 13,762 General Govt Bldg 5,021,494 5,851,494 150,000 4,962,448 889,046 Finance - - - - - IT 218,600 218,600 - 139,223 79,378 Court (1,700) - - - - Police 1,278,339 481,339 - 436,317 45,022 Fire 1,675,415 1,675,415 - 74,772 1,600,643 Public Works 7,803,020 7,803,020 21,010 566,767 7,236,253 Parks & Recreation 3,662,715 3,662,715 57,019 491,418 3,171,298 Community Development 624,753 611,753 7,981 61,434 550,319 Total Capital Outlay 21,302,987$ 21,324,687$ 250,110$ 6,794,352$ 14,530,335$ Excess of revenues over expenditures (21,067,987)$ (20,992,275) (158,800)$ (6,484,669)$ (14,553,063)$ OTHER FINANCING SOURCES/(USES) Transfers in from General Fund 5,993,380$ 5,915,968$ -$ 4,948,036$ (967,932)$ Transfers in from Capital Grant Fund 100,000 100,000 8,333 91,667 (8,333) Transfers in from E-911 Fund - - - - - Impact Fees/Law Enforcement Fund 15,557 15,557 - - (15,557) Impact Fees/Fire 89,145 89,145 - - (89,145) Impact Fees/Road 111,251 111,251 - - (111,251) Impact Fees/Park 668,123 668,123 - - (668,123) Transfer to the General Fund (243,000) (243,000) (20,250) (222,750) (20,250) Unallocated - - - - - Lease Proceeds - - - - - Proceeds of Sale of Assets - - - - Budgeted Fund Balance - - - - - Total other financing sources and uses 6,734,456$ 6,657,044 (11,917)$ 4,816,953$ (1,880,591)$ Net change in fund balances (14,333,531)$ (14,335,231) (1,667,716)$ Fund balances - beginning 14,897,782 14,897,782 14,897,782 Fund balances - ending 564,251$ 562,551$ 13,230,066$ City of Milton Capital Project Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2017 7 of 13 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Intergovernmental Revenues -$ -$ -$ - Realized Gain 17,629 29,293 29,293 Bond Proceeds - - 25,021,104 25,021,104 Total revenues -$ 17,629$ 25,050,397$ 25,050,397$ EXPENDITURES Capital Outlay Bond Principal - - - - Bond Interest - - - - Total Capital Outlay -$ -$ -$ -$ Excess of revenues over expenditures -$ 17,629$ 25,050,397$ 25,050,397$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ -$ Transfers out to General Fund - - - - Revenue Bond Proceeds - - - - Total other financing sources and uses -$ -$ -$ -$ Net change in fund balances -$ 25,050,397$ Fund balances - beginning - - Fund balances - ending -$ 25,050,397$ City of Milton Greenspace Bond Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2017 8 of 13 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Transportation Local Option Sales Tax -$ 552,104$ 2,006,041$ 2,006,041 Interest Revenues 26 102 102 Total revenues -$ 552,131$ 2,006,143$ 102$ EXPENDITURES Capital Outlay Public Works - - 13,145 (13,145) Total Capital Outlay -$ -$ 13,145$ (13,145)$ Excess of revenues over expenditures -$ 552,131$ 1,992,998$ 1,992,998$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ -$ Transfers out to General Fund - - - - Total other financing sources and uses -$ -$ -$ -$ Net change in fund balances -$ 1,992,998$ Fund balances - beginning - - Fund balances - ending -$ 1,992,998$ City of Milton Transportation Local Option Sales Tax (TSPLOST) Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2017 9 of 13 Original Budgeted Amounts Amended Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Intergovernmental Revenues GDOT Crabapple Streetscape 500,000$ 500,000$ -$ -$ (500,000)$ GDOT TAP (Big Creek Greenway)50,000 50,000 - 50,000 - CDBG 9,340 9,340 - - (9,340) LMIG Funds 200,000 369,450 - 369,450 0 GDOT HPP Funds 3,736,940 3,736,940 - 48,457 (3,688,483) MARTA Grant 71,863 71,863 - 71,861 (2) SR 9 @ Bethany Bend Grant 872 872 - - (872) GDOT-Signage/Landscaping 4,062 4,062 - - (4,062) Trail Connection to Big Creek Greenway - - - - - Interest Revenues - - 23 201 201 Total revenues 4,573,077$ 4,742,527$ 23$ 539,970$ (4,202,557)$ EXPENDITURES Capital Outlay Unallocated -$ Public Safety - Public Works 4,953,009$ 5,122,459$ -$ 124,749$ 4,997,710$ Community Development 4,900 4,900 - - 4,900 Total Capital Outlay 4,957,909$ 5,127,359$ -$ 124,749$ 5,002,610$ Excess of revenues over expenditures (384,832)$ (384,832) 23$ 415,221$ 800,053$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ -$ -$ Transfers in to General Fund - - -$ -$ -$ Transfer Out to Capital Projects Fund (100,000) (100,000) (8,333) (91,667) (8,333) Budgeted Fund Balance - - - - - Total other financing sources and uses (100,000)$ (100,000)$ (8,333)$ (91,667)$ (8,333)$ Net change in fund balances (484,832)$ (484,832)$ 323,554$ Fund balances - beginning 484,997 484,997 484,997 Fund balances - ending 165$ 165$ 808,551$ City of Milton Capital Grant Fund Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2017 10 of 13 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Admin Fund 26,522$ 2,712$ 35,099$ 8,577$ Law Enforcement Fund 15,557 1,138 15,644 87 Fire Fund 89,145 6,523 89,642 497 Road Fund 111,251 8,140 113,759 2,508 Park Fund 668,123 74,581 950,910 282,787 Interest Revenues/Admin Fund - 1 8 8 Interest Revenues/Law Enforcement Fund - 0 3 3 Interest Revenues/Fire Fund - 2 19 19 Interest Revenues/Road Fund - 3 24 24 Interest Revenues/Park Fund - 27 205 205 Total revenues 910,598$ 93,128$ 1,205,314$ 294,716$ EXPENDITURES Admin Police Fire Public Works Parks & Recreation Total Capital Outlay -$ -$ -$ -$ Excess of revenues over expenditures 910,598$ 93,128$ 1,205,314$ 294,716$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ -$ Transfer Out to General Fund/Admin (26,522) 26,522 Transfer Out to Capital Projects Fund/Law Enf (15,557) 15,557 Transfer Out to Capital Projects Fund/Fire (89,145) 89,145 Transfer Out to Capital Projects Fund/Road (111,251) 111,251 Transfer Out to Capital Projects Fund/Park (668,123) 668,123 Total other financing sources and uses (910,598)$ -$ -$ 910,598$ Net change in fund balances -$ 1,205,314$ Fund balances - beginning - - Fund balances - ending -$ 1,205,314$ City of Milton Capital Projects Fund - Impact Fees Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2017 11 of 13 Original Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Intergovernmental Revenues -$ -$ -$ -$ Interest Revenues - - - Contributions & Donations - - - - Total revenues -$ -$ -$ -$ EXPENDITURES Capital Outlay General Government Buildings -$ -$ -$ -$ Parks & Recreation 48,059 - - 48,059 Bond Principal - - - - Bond Interest - - - - Total Capital Outlay 48,059$ -$ -$ 48,059$ Excess of revenues over expenditures (48,059)$ -$ -$ 48,059$ OTHER FINANCING SOURCES (USES) Transfers in from General Fund -$ -$ -$ -$ Transfers out to General Fund (712,604) (59,384) (653,220) (59,384) Revenue Bond Proceeds - - - - Total other financing sources and uses (712,604)$ (59,384)$ (653,220)$ (59,384)$ Net change in fund balances (760,663)$ (653,220)$ Fund balances - beginning 762,158 762,158 Fund balances - ending 1,495$ 108,938$ City of Milton Capital Projects Fund - Revenue Bond Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual For the Period Ended August 31, 2017 12 of 13 Amount Percent Yield Money Market - Quantum Bank 7,216,205 59%0.55% Money Market - EastWest Bank 4,839,815 40%0.70% GA Fund 1 146,616 1%1.04% Grand Total Investment Portfolio 12,202,637 100% Interest earned to-date 70,608 Budgeted interest 30,000 Variance over/(under)40,608 Month Ending August 31, 2017 Investment Portfolio City of Milton 13 of 13 No Text To: Honorable Mayor and City Council Members From: Carter Lucas, PE – Assistant City Manager Date: Submitted on September 20, 2017 for the September 25, 2017 Regular City Council Meeting Agenda Item: Approval of a Professional Services Agreement between the City of Milton and Kimley-Horn and Associates, Inc. to Provide an Update to the Trail Master Plan _____________________________________________________________________________________ Project Description: The current trail master plan was developed by the city in 2007. With the passage of both the TSPLOST and Greenspace initiatives a significant source of funding is now available for the implementation of the plan. The original plan looked at several greenway connections but focused primarily on the development of sidepath or on-road type trails. Staff believes that it is in the best interest of the city to assess the current plan to ensure that the current interests of the city are being met and that there is adequate consideration of greenway type trails that may serve various types of users including pedestrian, bicycle and equestrian interests. The updated plan will also serve to assist the Greenspace Advisory Committee in their assessment of possible greenspace properties as one of their potential evaluation criteria. Staff is recommending approval of this professional services agreement with Kimley-Horn and Associates, Inc. Kimley-Horn has completed a significant amount of work on the city’s current trail and transportation plans through the Comprehensive Transportation Planning (CTP) process and are uniquely qualified to assess the master plan within the timeframe required. Procurement Summary: Purchasing method used: Professional Services Account Number: 300-4101-541401401 Requisition Total: $50,000 Vendor DBA: Kimley-Horn and Associates, Inc. Council Agenda Item – Kimley-Horn and Associates, Inc. Other proposals submitted: N/A Financial Review: Legal Review: Jarrard & Davis, Sam VanVolkenburgh 9/7/2017 Attachment(s): Professional Services Agreement 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this_____ day of _____________, 20___ (the “Effective Date”), by and between the CITY OF MILTON, GEORGIA, a municipal corporation of the State of Georgia, acting by and through its governing authority, the Mayor and City Council (hereinafter referred to as the “City”), and Kimley-Horn and Associates, Inc., a North Carolina Corporation, (herein after referred to as the "Consultant"), collectively referred to herein as the "Parties." WITNESSETH: WHEREAS, City desires to retain Consultant to provide certain services in the completion of a Project (defined below); and WHEREAS, City finds that specialized knowledge, skills, and training are necessary to perform the Work (defined below) contemplated under this Agreement; and WHEREAS, Consultant has represented that it is qualified by training and experience to perform the Work; and WHEREAS, Consultant desires to perform the Work as set forth in this Agreement under the terms and conditions provided in this Agreement; and WHEREAS, the public interest will be served by this Agreement; and WHEREAS, Consultant has familiarized itself with the nature and extent of the Agreement, the Project, and the Work, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of Work. NOW, THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein, and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties do mutually agree as follows: I. SCOPE OF SERVICES AND TERMINATION DATE A. Agreement. The Agreement shall consist of this Professional Services Agreement and each of the Exhibits hereto, which are incorporated herein by reference, including: Exhibit “A” – Reserved 2 Exhibit “B” – Reserved Exhibit “C” – Scope of Work Exhibit “D” – Contractor Affidavit Exhibit “E” – Subcontractor Affidavit Exhibit “F” – Key Personnel B. Project Description. The “Project” at issue in this Agreement is generally described as: Development of the Milton Trails Blueprint, or master plan, outlining recommendations, priorities and criteria for developing a citywide network of on-road trails (pedestrian and bicycle); multi-use greenways, and equestrian trails. C. The Work. The Work to be completed under this Agreement (the “Work”) includes, but shall not be limited to, the work described in the Scope of Work provided in Exhibit “C”, attached hereto and incorporated herein by reference. Unless otherwise stated in Exhibit “C”, the Work includes all material, labor, insurance, tools, equipment, machinery, water, heat, utilities, transportation, facilities, services and any other miscellaneous items and work necessary to complete the Work. Some details necessary for proper execution and completion of the Work may not be specifically described in the Scope of Work, but they are a requirement of the Work if they are a usual and customary component of the contemplated services or are otherwise necessary for proper completion of the Work. D. Schedule, Completion Date, and Term of Agreement. Consultant understands that time is of the essence of this Agreement and warrants and represents that it will perform the Work in a prompt and timely manner, which shall not impose delays on the progress of the Work. The term of this Agreement (“Term”) shall commence as of the Effective Date, and terminate upon completion of all Work. Consultant shall complete the Work on or before December 31, 2017 (provided that certain obligations will survive termination/expiration of this Agreement). If the Term of this Agreement extends across more than one calendar year, the Parties agree that this Agreement, as required by O.C.G.A. § 36-60-13, shall terminate absolutely and without further obligation on the part of City on December 31 each calendar year of the Term, and further, that this Agreement shall automatically renew on January 1 of each subsequent calendar year absent City’s provision of written notice of non-renewal to Consultant at least five (5) days prior to the end of the then current calendar year. Title to any supplies, materials, equipment, or other personal property shall remain in Consultant until fully paid for by City. II. WORK CHANGES A. Change Order Defined. A “Change Order” means a written modification of the Agreement, signed by representatives of City and Consultant with appropriate authorization. B. Right to Order Changes. City reserves the right to order changes in the Work to be performed under this Agreement by altering, adding to, or deducting from the Work. All such changes shall be incorporated in written Change Orders and executed by Consultant and City. Such Change Orders shall specify the changes ordered and any necessary adjustment of compensation and completion time. C. Change Order Requirement. Any work added to the scope of this Agreement by 3 a Change Order shall be executed under all the applicable conditions of this Agreement. No claim for additional compensation or extension of time shall be recognized, unless contained in a written Change Order duly executed on behalf of City and Consultant. D. Authority to Execute Change Order. The City Manager has authority to execute, without further action of the Mayor or City Council, any number of Change Orders so long as their total effect does not materially alter the terms of this Agreement or materially increase the Maximum Contract Price, as set forth in Section III(B) below. Any such Change Orders materially altering the terms of this Agreement, or any Change Order affecting the price where the Maximum Contract Price (as amended) is in excess of $50,000, must be approved by resolution of the Mayor and City Council. Amendments shall not result in a variance in price exceeding ten percent of the original contract amount. III. COMPENSATION AND METHOD OF PAYMENT A. Payment Terms. City agrees to pay Consultant for the Work performed and costs incurred by Consultant upon certification by City that the Work was actually performed and costs actually incurred in accordance with the Agreement. Compensation for Work performed and, if applicable, reimbursement for costs incurred shall be paid to Consultant upon City’s receipt and approval of invoices, setting forth in detail the services performed and costs incurred, along with all supporting documents requested by City to process the invoice. Invoices shall be submitted on a monthly basis, and such invoices shall reflect the percentage of work performed as the basis for the invoiced amount. Any material deviations in tests or inspections performed, or times or locations required to complete such tests or inspections, and like deviations from the Work described in this Agreement shall be clearly communicated to City before charges are incurred and shall be handled through Change Orders as described in Section II above. City shall pay Consultant within thirty (30) days after approval of the invoice by City staff. B. Maximum Contract Price. The total amount paid under this Agreement as compensation for Work performed and reimbursement for costs incurred shall not, in any case, exceed $50,000.00 (the “Maximum Contract Price”), except as outlined in Section II(C) above, and Consultant represents that this amount is sufficient to perform all of the Work set forth in and contemplated by this Agreement. The compensation for Work performed shall be based upon a total lump sum fee. C. Reimbursement for Costs. The Maximum Contract Price set forth in Section III(B) above includes all costs, direct and indirect, needed to perform the Work and complete the Project, and reimbursement for costs incurred shall be limited as follows: X There shall be no reimbursement for costs. Long distance telephone and telecommunications, facsimile transmission, normal postage and express mail, and photocopying charges and time shall be billed at cost. Supplies and outside services, transportation, lodging, meals and authorized subcontracts shall be billed at cost plus no more than a 10% administrative burden. Automobile mileage shall be no more than the current deductible rate set by the Internal Revenue Service. In no event shall the total reimbursement for costs incurred during a particular month exceed 4 __N/A__ percent of the total amount due for Work for that particular month. IV. COVENANTS OF CONSULTANT A. Expertise of Consultant; Licenses, Certification and Permits. Consultant recognizes that City’s intention and purpose in entering into this Agreement is to engage an entity with the requisite capacity, experience, and professional skill and judgment to provide the Work in pursuit of the timely and competent completion of the Work undertaken by Consultant under this Agreement. Consultant shall employ only persons duly qualified in the appropriate area of expertise to perform the Work described in this Agreement. Consultant covenants and declares that it has obtained all diplomas, certificates, licenses, permits or the like required of Consultant by any and all national, state, regional, county, or local boards, agencies, commissions, committees or other regulatory bodies in order to perform the Work contracted for under this Agreement. Further, Consultant agrees that it will perform all Work in accordance with the standard of care and quality ordinarily expected of competent professionals and in compliance with all federal, state, and local laws, regulations, codes, ordinances, or orders applicable to the Project, including, but not limited to, any applicable records retention requirements and Georgia’s Open Records Act (O.C.G.A. § 50-18-71, et seq.). Any additional work or costs incurred as a result of error and/or omission by Consultant as a result of not meeting the applicable standard of care or quality will be provided by Consultant at no additional cost to City. This provision shall survive termination of this Agreement. B. Budgetary Limitations. Consultant agrees and acknowledges that budgetary limitations are not a justification for breach of sound principals of Consultant’s profession and industry. Consultant shall take no calculated risk in the performance of the Work. Specifically, Consultant agrees that, in the event it cannot perform the Work within the budgetary limitations established without disregarding sound principles of Consultant’s profession and industry, Consultant will give written notice immediately to City. C. City’s Reliance on the Work. Consultant acknowledges and agrees that City does not undertake to approve or pass upon matters of expertise of Consultant and that, therefore, City bears no responsibility for Consultant’s Work performed under this Agreement. Consultant acknowledges and agrees that the acceptance of Work by City is limited to the function of determining whether there has been compliance with what is required to be produced under this Agreement. City will not, and need not, inquire into adequacy, fitness, suitability or correctness of Consultant’s performance. Consultant further agrees that no approval of designs, plans, specifications or other work product by any person, body or agency shall relieve Consultant of the responsibility for adequacy, fitness, suitability, and correctness of Consultant’s Work under professional and industry standards, or for performing services under this Agreement in accordance with sound and accepted professional and industry principles. D. Consultant’s Reliance on Submissions by City. Consultant must have timely information and input from City in order to perform the Work required under this Agreement. Consultant is entitled to rely upon information provided by City, but Consultant shall provide immediate written notice to City if Consultant knows or reasonably should know that any 5 information provided by City is erroneous, inconsistent, or otherwise problematic. E. Consultant’s Representative. _____________________ [INSERT NAME] shall be authorized to act on Consultant’s behalf with respect to the Work as Consultant’s designated representative, provided that this designation shall not relieve either Party of any written notice requirements set forth elsewhere in this Agreement. F. Assignment of Agreement. Consultant covenants and agrees not to assign or transfer any interest in, or delegate any duties of this Agreement, without the prior express written consent of City. As to any approved subcontractors, Consultant shall be solely responsible for reimbursing them, and City shall have no obligation to them. G. Responsibility of Consultant and Indemnification of City. Consultant covenants and agrees to take and assume all responsibility for the Work rendered in connection with this Agreement. Consultant shall indemnify and hold harmless City and City’s elected and appointed officials, officers, boards, commissions, employees, servants, agents, attorneys and volunteers (individually an “Indemnified Party” and collectively “Indemnified Parties”) from and against any and all claims, suits, actions, judgments, injuries, damages, losses, costs, expenses and liability of any kind whatsoever, including but not limited to attorney’s fees and costs of defense (“Liabilities”), which may arise from or be the result of an alleged willful misconduct, negligent or tortious act or omission arising out of the Work, performance of contracted services, or operations by Consultant, any subcontractor, anyone directly or indirectly employed by Consultant or subcontractor or anyone for whose acts or omissions Consultant or subcontractor may be liable, regardless of whether or not the act or omission is caused in part by a party indemnified hereunder subject to the limitations in Official Code Annotated Section 13-8-2; provided that this indemnity obligation shall only apply to the extent Liabilities are caused by or result from the negligence, recklessness, or intentionally wrongful conduct of the Consultant or other persons employed or utilized by the Consultant in the performance of this Agreement. This indemnity obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against an Indemnified Party, by any employee of Consultant, its subcontractor, anyone directly or indirectly employed by Consultant or subcontractor or anyone for whose acts Consultant or subcontractor may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for Consultant or any subcontractor under workers’ or workmen’s compensation acts, disability benefit acts or other employee benefit acts. This obligation to indemnify and hold harmless the Indemnified Party(ies) shall survive expiration or termination of this Agreement, provided that the claims are based upon or arise out of actions or omissions that occurred during the performance of this Agreement. H. Independent Contractor. Consultant hereby covenants and declares that it is engaged in an independent business and agrees to perform the Work as an independent contractor and not as the agent or employee of City. Nothing in this Agreement shall be construed to make Consultant or any of its employees, servants, or subcontractors, an employee, servant or agent of City for any purpose. Consultant agrees to be solely responsible for its own matters relating to the 6 time and place the Work is performed and the method used to perform such Work; the instrumentalities, tools, supplies and/or materials necessary to complete the Work; hiring of consultants, agents or employees to complete the Work; and the payment of employees, including benefits and compliance with Social Security, withholding and all other regulations governing such matters. Consultant agrees to be solely responsible for its own acts and those of its subordinates, employees, and subcontractors during the life of this Agreement. There shall be no contractual relationship between any subcontractor or supplier and City by virtue of this Agreement with Consultant. Any provisions of this Agreement that may appear to give City the right to direct Consultant as to the details of the services to be performed by Consultant or to exercise a measure of control over such services will be deemed to mean that Consultant shall follow the directions of City with regard to the results of such services only. It is further understood that this Agreement is not exclusive, and City may hire additional entities to perform the Work related to this Agreement. Inasmuch as City and Consultant are independent of each other, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed by both Parties hereto. Consultant agrees not to represent itself as City’s agent for any purpose to any party or to allow any employee of Consultant to do so, unless specifically authorized, in advance and in writing, to do so, and then only for the limited purpose stated in such authorization. Consultant shall assume full liability for any contracts or agreements Consultant enters into on behalf of City without the express knowledge and prior written consent of City. I. Insurance. (1) Requirements: Consultant shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work by Consultant, its agents, representatives, employees or subcontractors. All policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. (2) Minimum Limits of Insurance: Consultant shall maintain the following insurance policies with coverage and limits no less than: (a) Commercial General Liability coverage of at least $1,000,000 (one million dollars) combined single limit per occurrence and $2,000,000 (two million dollars) aggregate for comprehensive coverage including for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (b) Commercial Automobile Liability (owned, non-owned, hired) coverage of at least $1,000,000 (one million dollars) combined single limit per occurrence for comprehensive coverage including 7 bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (c) Professional Liability of at least $1,000,000 (one million dollars) limit for claims arising out of professional services and caused by Consultant’s errors, omissions, or negligent acts. (d) Workers’ Compensation limits as required by the State of Georgia and Employers’ Liability limits of $1,000,000 (one million dollars) per occurrence or disease. (If Consultant is a sole proprietor, who is otherwise not entitled to coverage under Georgia’s Workers’ Compensation Act, Consultant must secure Workers’ Compensation coverage approved by both the State Board of Workers’ Compensation and the Commissioner of Insurance. The amount of such coverage shall be the same as what is otherwise required of employers entitled to coverage under the Georgia Workers’ Compensation Act. Further, Consultant shall provide a certificate of insurance indicating that such coverage has been secured and that no individual has been excluded from coverage.) (e) Commercial Umbrella Liability Coverage: $__N/A____ per occurrence shall be provided and will apply over all liability policies, without exception, including but not limited to Commercial General Liability, Commercial Automobile Liability, Employers’ Liability, and Professional Liability. (3) Deductibles and Self-Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by City in writing so that City may ensure the financial solvency of Consultant; self-insured retentions should be included on the certificate of insurance. (4) Other Insurance Provisions: Each policy shall contain, or be endorsed to contain, the following provisions respectively: (a) General Liability, Automobile Liability and (if applicable) Umbrella Liability Coverage. (i) Additional Insured Requirement. City and City’s elected and appointed officials, officers, boards, commissioners, employees, representatives, consultants, servants, agents and volunteers (individually “Insured Party” and collectively “Insured Parties”) shall be named as additional insureds as respects: liability arising out of activities performed by or on behalf of Consultant; products and completed operations of Consultant; premises owned, leased, or used by Consultant; 8 automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the Insured Parties. Nothing contained in this section shall be construed to require the Consultant to provide liability insurance coverage to any Insured Party for claims asserted against such Insured Party for its sole negligence. (ii) Primary Insurance Requirement. Consultant’s insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self-insurance available to the Insured Parties. Any insurance or self-insurance maintained by the Insured Parties shall be in excess of Consultant’s insurance and shall not contribute with it. (iii) Reporting Requirement. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Insured Parties. (iv) Separate Coverage. Coverage shall state that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to limits of insurance provided. (v) Defense Costs/Cross Liability. Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. (vi) Subrogation. The insurer shall agree to waive all rights of subrogation against the Insured Parties for losses arising from Work performed by Consultant for City. (b) Workers’ Compensation Coverage. The insurer providing Workers’ Compensation Coverage will agree to waive all rights of subrogation against the Insured Parties for losses arising from Work performed by Consultant for City. (c) All Coverages. (i) Notice Requirement. Each insurance policy required by this Agreement shall be endorsed to state that coverage shall not be suspended, voided, or canceled except after thirty (30) calendar days prior written notice (or 10 calendar days if due to non-payment) has been given to City. City reserves the right to accept alternate notice terms and provisions, 9 provided they meet the minimum requirements under Georgia law. (ii) Starting and Ending Dates. Policies shall have concurrent starting and ending dates. (iii) Incorporation of Indemnification Obligations. Policies shall include an endorsement incorporating the indemnification obligations assumed by Consultant under the terms of this Agreement, including but not limited to Section IV(G) of this Agreement. (5) Acceptability of Insurers: The insurance to be maintained by Consultant must be issued by a company licensed or approved by the Insurance Commissioner to transact business in the State of Georgia. Such insurance policies shall be placed with insurer(s) with an A.M. Best Policyholder’s rate of no less than “A-” and with a financial rating of Class VII or greater. The Consultant shall be responsible for any delay resulting from the failure of its insurer to provide proof of coverage in the proscribed form. (6) Verification of Coverage: Consultant shall furnish to City for City approval certificates of insurance and endorsements to the policies evidencing all coverage required by this Agreement prior to the start of work. Without limiting the general scope of this requirement, Consultant is specifically required to provide an endorsement naming City as an additional insured when required. The certificates of insurance and endorsements for each insurance policy are to be on a form utilized by Consultant’s insurer in its normal course of business and are to be signed by a person authorized by that insurer to bind coverage on its behalf, unless alternate sufficient evidence of their validity and incorporation into the policy is provided. City reserves the right to require complete, certified copies of all required insurance policies at any time. Consultant shall provide proof that any expiring coverage has been renewed or replaced prior to the expiration of the coverage. (7) Subcontractors: Consultant shall either (1) ensure that its insurance policies (as described herein) cover all subcontractors and the Work performed by such subcontractors or (2) ensure that any subcontractor secures separate policies covering that subcontractor and its Work. All coverage for subcontractors shall be subject to all of the requirements stated in this Agreement, including, but not limited to, naming the Insured Parties as additional insureds. (8) Claims-Made Policies: Consultant shall extend any claims-made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is later, and have an effective date which is on or 10 prior to the Effective Date. (9) City as Additional Insured and Loss Payee: City shall be named as an additional insured and loss payee on all policies required by this Agreement, except City need not be named as an additional insured and loss payee on any Professional Liability policy or Workers’ Compensation policy. (10) Progress Payments: The making of progress payments to Consultant shall not be construed as relieving Consultant or its subcontractors or insurance carriers from providing the coverage required in this Agreement. J. Employment of Unauthorized Aliens Prohibited – E-Verify Affidavit. Pursuant to O.C.G.A. § 13-10-91, City shall not enter into a contract for the physical performance of services unless: (1) Consultant shall provide evidence on City-provided forms, attached hereto as Exhibits “D” and “E” (affidavits regarding compliance with the E- Verify program to be sworn under oath under criminal penalty of false swearing pursuant to O.C.G.A. § 16-10-71), that it and Consultant’s subcontractors have registered with, are authorized to use and use the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91, and that they will continue to use the federal work authorization program throughout the contract period, or (2) Consultant provides evidence that it is not required to provide an affidavit because it is an individual (not a company) licensed pursuant to Title 26 or Title 43 or by the State Bar of Georgia and is in good standing. Consultant hereby verifies that it has, prior to executing this Agreement, executed a notarized affidavit, the form of which is provided in Exhibit “D”, and submitted such affidavit to City or provided City with evidence that it is an individual not required to provide such an affidavit because it is licensed and in good standing as noted in sub-subsection (2) above. Further, Consultant hereby agrees to comply with the requirements of the federal Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02. In the event Consultant employs or contracts with any subcontractor(s) in connection with the covered contract, Consultant agrees to secure from such subcontractor(s) attestation of the subcontractor’s compliance with O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 by the subcontractor’s execution of the subcontractor affidavit, the form of which is attached hereto as Exhibit “E”, which subcontractor affidavit shall become part of the Consultant/subcontractor agreement, or evidence that the subcontractor is not required to provide such an affidavit because it is an individual licensed and in good standing as noted in sub-subsection (2) above. If a 11 subcontractor affidavit is obtained, Consultant agrees to provide a completed copy to City within five (5) business days of receipt from any subcontractor. Where Consultant is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall be authorized to conduct an inspection of Consultant’s and Consultant’s subcontractors’ verification process at any time to determine that the verification was correct and complete. Consultant and Consultant’s subcontractors shall retain all documents and records of their respective verification process for a period of five (5) years following completion of the contract. Further, where Consultant is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, the City Manager or his/her designee shall further be authorized to conduct periodic inspections to ensure that no City Consultant or Consultant’s subcontractors employ unauthorized aliens on City contracts. By entering into a contract with City, Consultant and Consultant’s subcontractors agree to cooperate with any such investigation by making their records and personnel available upon reasonable notice for inspection and questioning. Where Consultant or Consultant’s subcontractors are found to have employed an unauthorized alien, the City Manager or his/her designee may report same to the Department of Homeland Security. Consultant’s failure to cooperate with the investigation may be sanctioned by termination of the Agreement, and Consultant shall be liable for all damages and delays occasioned by City thereby. Consultant agrees that the employee-number category designated below is applicable to Consultant. [Information only required if a contractor affidavit is required pursuant to O.C.G.A. § 13-10-91.] [DESIGNATE/MARK APPROPRIATE CATEGORY] ____ 500 or more employees. ____ 100 or more employees. ____ Fewer than 100 employees. Consultant hereby agrees that, in the event Consultant employs or contracts with any subcontractor(s) in connection with this Agreement and where the subcontractor is required to provide an affidavit pursuant to O.C.G.A. § 13-10-91, Consultant will secure from the subcontractor(s) such subcontractor(s’) indication of the above employee-number category that is applicable to the subcontractor. The above requirements shall be in addition to the requirements of state and federal law, and shall be construed to be in conformity with those laws. K. Records, Reports and Audits. (1) Records: (a) Books, records, documents, account legers, data bases, and similar materials relating to the Work performed for City under this Agreement (“Records”) shall be established and maintained by Consultant in accordance with applicable law and requirements 12 prescribed by City with respect to all matters covered by this Agreement. Except as otherwise authorized or required, such Records shall be maintained for at least three (3) years from the date that final payment is made to Consultant by City under this Agreement. Furthermore, Records that are the subject of audit findings shall be retained for three (3) years or until such audit findings have been resolved, whichever is later. (b) All costs claimed or anticipated to be incurred in the performance of this Agreement shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. (2) Reports and Information: Upon request, Consultant shall furnish to City any and all Records in the form requested by City. All Records provided electronically must be in a format compatible with City’s computer systems and software. (3) Audits and Inspections: At any time during normal business hours and as often as City may deem necessary, Consultant shall make available to City or City’s representative(s) for examination all Records. Consultant will permit City or City’s representative(s) to audit, examine, and make excerpts or transcripts from such Records. Consultant shall provide proper facilities for City or City’s representative(s) to access and inspect the Records, or, at the request of City, shall make the Records available for inspection at City’s office. Further, Consultant shall permit City or City’s representative(s) to observe and inspect any or all of Consultant’s facilities and activities during normal hours of business for the purpose of evaluating Consultant’s compliance with the terms of this Agreement. In such instances, City or City’s representative(s) shall not interfere with or disrupt such activities. L. Ethics Code; Conflict of Interest. Consultant agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics or any other similar law or regulation. Consultant certifies that to the best of its knowledge no circumstances exist which will cause a conflict of interest in performing the Work. Should Consultant become aware of any circumstances that may cause a conflict of interest during the Term of this Agreement, Consultant shall immediately notify City. If City determines that a conflict of interest exists, City may require that Consultant take action to remedy the conflict of interest or terminate the Agreement without liability. City shall have the right to recover any fees paid for services rendered by Consultant when such services were performed while a conflict of interest existed if Consultant had knowledge of the conflict of interest and did not notify City within five (5) business days of becoming aware of the existence of the conflict of interest. 13 Consultant and City acknowledge that it is prohibited for any person to offer, give, or agree to give any City employee or official, or for any City employee or official to solicit, demand, accept, or agree to accept from another person, a gratuity of more than nominal value or rebate or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. Consultant and City further acknowledge that it is prohibited for any payment, gratuity, or offer of employment to be made by or on behalf of a sub-consultant under a contract to the prime Consultant or higher tier sub- consultant, or any person associated therewith, as an inducement for the award of a subcontract or order. M. Confidentiality. Consultant acknowledges that it may receive confidential information of City and that it will protect the confidentiality of any such confidential information and will require any of its subcontractors, consultants, and/or staff to likewise protect such confidential information. Consultant agrees that confidential information it learns or receives or such reports, information, opinions or conclusions that Consultant creates under this Agreement shall not be made available to, or discussed with, any individual or organization, including the news media, without prior written approval of City. Consultant shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City information whether specifically deemed confidential or not. Consultant acknowledges that City’s disclosure of documentation is governed by Georgia’s Open Records Act, and Consultant further acknowledges that if Consultant submits records containing trade secret information, and if Consultant wishes to keep such records confidential, Consultant must submit and attach to such records an affidavit affirmatively declaring that specific information in the records constitutes trade secrets pursuant to Article 27 of Chapter 1 of Title 10, and the Parties shall follow the requirements of O.C.G.A. § 50-18-72(a)(34) related thereto. N. Key Personnel. All of the individuals identified in Exhibit “F”, attached hereto, are necessary for the successful completion of the Work due to their unique expertise and depth and breadth of experience. There shall be no change in Consultant’s Project Manager or members of the Project team, as listed in Exhibit “F”, without written approval of City. Consultant recognizes that the composition of this team was instrumental in City’s decision to award the Work to Consultant and that compelling reasons for substituting these individuals must be demonstrated for City’s consent to be granted. Any substitutes shall be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this paragraph shall constitute a material breach of Consultant’s obligations under this Agreement and shall be grounds for termination. O. Meetings. Consultant is required to meet with City’s personnel, or designated representatives, to resolve technical or contractual problems that may occur during the Term of this Agreement at no additional cost to City. Meetings will occur as problems arise and will be coordinated by City. City shall inform Consultant’s Representative of the need for a meeting and 14 of the date, time and location of the meeting at least three (3) full business days prior to the date of the meeting. Face-to-face meetings are desired. However, at Consultant’s option and expense, a conference call meeting may be substituted. Consistent failure to participate in problem resolution meetings, two consecutive missed or rescheduled meetings, or failure to make a good faith effort to resolve problems, may result in termination of this Agreement for cause. P. Authority to Contract. The individual executing this Agreement on behalf of Consultant covenants and declares that it has obtained all necessary approvals of Consultant’s board of directors, stockholders, general partners, limited partners or similar authorities to simultaneously execute and bind Consultant to the terms of this Agreement, if applicable. Q. Ownership of Work. All reports, designs, drawings, plans, specifications, schedules, work product and other materials, including, but not limited to, those in electronic form, prepared or in the process of being prepared for the Work to be performed by Consultant (“Materials”) shall be the property of City, and City shall be entitled to full access and copies of all Materials in the form prescribed by City. Any modifications made by the City to any of the Consultant’s documents, or any use, partial use or reuse of the documents without written authorization or adaptation by the Consultant will be at the City's sole risk and the city hereby releases Consultant from any claims arising out of unauthorized use of the Consultant’s documents. Any Materials remaining in the hands of Consultant or subcontractor upon completion or termination of the Work shall be delivered immediately to City whether or not the Project or Work is commenced or completed; provided, however, that Consultant may retain a copy of any deliverables for its records. Consultant assumes all risk of loss, damage or destruction of or to Materials. If any Materials are lost, damaged or destroyed before final delivery to City, Consultant shall replace them at its own expense. Any and all copyrightable subject matter in all Materials is hereby assigned to City, and Consultant agrees to execute any additional documents that may be necessary to evidence such assignment. R. Nondiscrimination. In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, Consultant agrees that, during performance of this Agreement, Consultant, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any subcontractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, Consultant agrees to comply with all applicable implementing regulations and shall include the provisions of this paragraph in every subcontract for services contemplated under this Agreement. V. COVENANTS OF CITY A. Right of Entry. City shall provide for right of entry for Consultant and all necessary equipment as required for Consultant to complete the Work; provided that Consultant shall not unreasonably encumber the Project site(s) with materials or equipment. B. City’s Representative. Carter Lucas shall be authorized to act on City’s behalf with respect to the Work as City’s designated representative on this Project; provided that any 15 changes to the Work or the terms of this Agreement must be approved as provided in Section II above. VI. TERMINATION A. For Convenience. City may terminate this Agreement for convenience at any time upon providing written notice thereof at least seven (7) calendar days in advance of the termination date. B. For Cause. Consultant shall have no right to terminate this Agreement prior to completion of the Work, except in the event of City’s failure to pay Consultant within thirty (30) calendar days of Consultant providing City with notice of a delinquent payment and an opportunity to cure. In the event of Consultant’s breach or default under this Agreement, City may terminate this Agreement for cause. City shall give Consultant at least seven (7) calendar days’ written notice of its intent to terminate the Agreement for cause and the reasons therefor. If Consultant fails to cure the breach or default within that seven (7) day period, or otherwise remedy the breach or default to the reasonable satisfaction of City, then City may, at its election: (a) in writing terminate the Agreement in whole or in part; (b) cure such default itself and charge Consultant for the costs of curing the default against any sums due or which become due to Consultant under this Agreement; and/or (c) pursue any other remedy then available, at law or in equity, to City for such default. C. Statutory Termination. In compliance with O.C.G.A. § 36-60-13, this Agreement shall be deemed terminated as provided in I(D) of this Agreement. Further, this Agreement shall terminate immediately and absolutely at such time as appropriated or otherwise unobligated funds are no longer available to satisfy the obligation of City. D. Payment Upon Termination. Upon termination, City shall provide for payment to Consultant for services rendered and, where authorized, expenses incurred prior to the termination date; provided that, where this Agreement is terminated for cause, City may deduct from such payment any portion of the cost for City to complete (or hire someone to complete) the Work, as determined at the time of termination, not otherwise covered by the remaining unpaid Maximum Contract Price. E. Conversion to Termination for Convenience. If City terminates this Agreement for cause and it is later determined that City did not have grounds to do so, the termination will be converted to and treated as a termination for convenience under the terms of Section VI(A) above. F. Requirements Upon Termination. Upon termination, Consultant shall: (1) promptly discontinue all services, cancel as many outstanding obligations as possible, and not incur any new obligations, unless the City directs otherwise; and (2) promptly deliver to City all data, drawings, reports, summaries, and such other information and materials as may have been generated or used by Consultant in performing this Agreement, whether completed or in process, in the form specified by City. G. Reservation of Rights and Remedies. The rights and remedies of City and Consultant provided in this Article are in addition to any other rights and remedies provided under 16 this Agreement or at law or in equity. VII. MISCELLANEOUS A. Entire Agreement. This Agreement, including any exhibits hereto, constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. No other agreement, statement or promise relating to the subject matter of this Agreement not contained in this Agreement shall be valid or binding. This Agreement may be modified or amended only by a written Change Order (as provided in Section II above) or other document signed by representatives of both Parties with appropriate authorization. B. Successors and Assigns. Subject to the provision of this Agreement regarding assignment, this Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the respective Parties. C. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia without regard to choice of law principles. If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the rules, regulations, statutes and laws of the State of Georgia will control. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia, or the U.S. District Court for the Northern District of Georgia – Atlanta Division, and Consultant submits to the jurisdiction and venue of such court. D. Captions and Severability. All headings herein are intended for convenience and ease of reference purposes only and in no way define, limit or describe the scope or intent thereof, or of this Agreement, or in any way affect this Agreement. Should any article(s) or section(s) of this Agreement, or any part thereof, later be deemed illegal, invalid or unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed, and the remainder of this Agreement shall remain in full force and effect to the extent possible as if this Agreement had been executed with the invalid portion hereof eliminated, it being the intention of the Parties that they would have executed the remaining portion of this Agreement without including any such part, parts, or portions that may for any reason be hereafter declared in valid. E. Business License. Prior to commencement of the Work to be provided hereunder, Consultant shall apply to City for a business license, pay the applicable business license fee, and maintain said business license during the Term of this Agreement, unless Consultant provides evidence that no such license is required. F. Notices. (1) Communications Relating to Day-to-Day Activities. All communications relating to the day-to-day activities of the Work shall be exchanged between City’s Representative (named above) for City and Consultant’s Representative (named above) for Consultant. 17 (2) Official Notices. All other notices, requests, demands, writings, or correspondence, as required by this Agreement, shall be in writing and shall be deemed received, and shall be effective, when: (1) personally delivered, or (2) on the third day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Party at the address given below, or at a substitute address previously furnished to the other Party by written notice in accordance herewith. NOTICE TO CITY shall be sent to: City Manager City of Milton, Georgia 13000 Deerfield Parkway, Suite 107F Milton, Georgia 30004 NOTICE TO CONSULTANT shall be sent to: Kimley-Horn and Associates, Inc 817 West Peachtree St NW, Ste 601 Atlanta, GA 30308 G. Waiver of Agreement. No failure by City to enforce any right or power granted under this Agreement, or to insist upon strict compliance by Consultant with this Agreement, and no custom or practice of City at variance with the terms and conditions of this Agreement shall constitute a general waiver of any future breach or default or affect City’s right to demand exact and strict compliance by Consultant with the terms and conditions of this Agreement. Further, no express waiver shall affect any Term or condition other than the one specified in such waiver, and that one only for the time and manner specifically stated. H. Survival. All sections of this Agreement which by their nature should survive termination will survive termination, including, without limitation, confidentiality obligations and insurance maintenance requirements. I. No Third Party Rights. This Agreement shall be exclusively for the benefit of the Parties and shall not provide any third parties with any remedy, claim, liability, reimbursement, cause of action or other right. J. Sovereign Immunity; Ratification. Nothing contained in this Agreement shall be construed to be a waiver of City’s sovereign immunity or any individual’s qualified, good faith or official immunities. Ratification of this Agreement by a majority of the Mayor and City Council shall authorize the Mayor to execute this Agreement on behalf of City. K. No Personal Liability. Nothing herein shall be construed as creating any individual or personal liability on the part of any of City’s elected or appointed officials, officers, 18 boards, commissions, employees, representatives, consultants, servants, agents, attorneys or volunteers. No such individual shall be personally liable to Consultant or any successor in interest in the event of any default or breach by City or for any amount which may become due to Consultant or successor or on any obligation under the terms of this Agreement. Likewise, Consultant’s performance of services under this Agreement shall not subject Consultant’s individual employees, officers, or directors to any personal contractual liability, except where Consultant is a sole proprietor. The Parties agree that, except where Consultant is a sole proprietor, their sole and exclusive remedy, claim, demand or suit for contractual liability shall be directed and/or asserted only against Consultant or City, respectively, and not against any elected or appointed official, officers, boards, commissions, employees, representatives, consultants, servants, agents, attorneys and volunteers. L. Counterparts; Agreement Construction and Interpretation. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. Consultant represents that it has reviewed and become familiar with this Agreement and has notified City of any discrepancies, conflicts or errors herein. In the event of a conflict in the terms of this Agreement and/or the exhibits attached hereto, the terms most beneficial to City shall govern. The Parties hereto agree that, if an ambiguity or question of intent or interpretation arises, this Agreement is to be construed as if the Parties had drafted it jointly, as opposed to being construed against a Party because it was responsible for drafting one or more provisions of the Agreement. In the interest of brevity, the Agreement may omit modifying words such as “all” and “any” and articles such as “the” and “an,” but the fact that a modifier or an article is absent from one statement and appears in another is not intended to affect the interpretation of either statement. Words or terms used as nouns in the Agreement shall be inclusive of their singular and plural forms, unless the context of their usage clearly requires contrary meaning. M. Force Majeure. Neither City nor Consultant shall be liable for its respective non- negligent or non-willful failure to perform or shall be deemed in default with respect to the failure to perform (or cure a failure to perform) any of its respective duties or obligations under this Agreement or for any delay in such performance due to: (i) any cause beyond its respective reasonable control; (ii) any act of God; (iii) any change in applicable governmental rules or regulations rendering the performance of any portion of this Agreement legally impossible; (iv) earthquake, fire, explosion or flood; (v) strike or labor dispute, excluding strikes or labor disputes by employees and/or agents of CONSULTANT; (vi) delay or failure to act by any governmental or military authority; or (vii) any war, hostility, embargo, sabotage, civil disturbance, riot, insurrection or invasion. In such event, the time for performance shall be extended by an amount of time equal to the period of delay caused by such acts, and all other obligations shall remain intact. N. Material Condition. Each term of this Agreement is material, and Consultant’s breach of any term of this Agreement shall be considered a material breach of the entire Agreement and shall be grounds for termination or exercise of any other remedies available to City at law or in equity. IN WITNESS WHEREOF City and Consultant have executed this Agreement, effective 19 as of the Effective Date first above written. [SIGNATURES ON FOLLOWING PAGE] 20 CONSULTANT: Kimley-Horn and Associates, Inc. Signature: ___________________________________ Print Name: _____________________________ Title: [CIRCLE ONE] President/Vice President (Corporation) [CORPORATE SEAL] Attest/Witness: Signature: _______________________________ Print Name: _____________________________ Title: __________________________________ (Assistant) Corporate Secretary CITY OF MILTON, GEORGIA ________________________________________ By: Joe Lockwood, Mayor [CITY SEAL] Attest: Signature: ________________________________ Print Name: ______________________________ Title: City Clerk Approved as to form: _______________________________ City Attorney EXHIBIT “A” Reserved EXHIBIT “B” Reserved EXHIBIT “C” EXHIBIT “D” STATE OF ____________ COUNTY OF ___________ CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: _________________________________ Federal Work Authorization User Identification Number _________________________________ Date of Authorization Kimley-Horn and Associates, Inc Name of Contractor Milton Trails Blueprint Name of Project City of Milton, Georgia Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on _________, 20___ in _____________________ (city), ______ (state). _________________________________ Signature of Authorized Officer or Agent _______________________________ Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF ______________, 20___. _________________________________ NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: _________________________________ EXHIBIT “E” STATE OF _____________ COUNTY OF ___________ SUBCONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10- 91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with _______________________ (name of contractor) on behalf of the City of Milton, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice that a sub-subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must forward, within five (5) business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: _________________________________ Federal Work Authorization User Identification Number _________________________________ Date of Authorization _________________________________ Name of Contractor Milton Trails Blueprint Name of Project City of Milton, Georgia Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on _________, 20__ in _____________________ (city), ______ (state). _________________________________ Signature of Authorized Officer or Agent _______________________________ Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF ______________, 20___. _________________________________ NOTARY PUBLIC [NOTARY SEAL] My Commission Expires: _________________________________ EXHIBIT “F” The following individuals are designated as Key Personnel under this Agreement and, as such, are necessary for the successful prosecution of the Work: see attached. No Text To: Honorable Mayor and City Council Members From: Alicia Newberry, GISP, GIS Manager Date: Submitted on September 15, 2017 for the September 25, 2017 Regular City Council Meeting Agenda Item: Approval of a Professional Services Agreement with Atlas Geographic Data, Inc. for Cadastral Conversion Services. _____________________________________________________________________________________ Project Description: The City of Milton is currently dependent on the Fulton County Tax Assessor’s Office and GIS Department for the geometry and associated information for tax parcels within the City boundaries. GIS staff has recognized that the geometry for these tax parcels is, in many cases, incorrect, misaligned, or missing. To address this issue, the City of Milton, in partnership with the City of Alpharetta, issued a joint Request for Proposals (RFP) for qualified firms for cadastral conversion services, including, but not limited to, the development of a seamless geodatabase, using ERSI’s GIS software products. The primary goal is to correct misaligned, missing, and incorrect boundaries associated with tax parcels within the municipal boundaries of Milton and Alpharetta. For each municipality, completion of this project will improve the GIS analytics with better location context, accuracy, and interactivity. The Cities received four responses from various teams. These submittals were reviewed by a selection committee that was made up of staff members from both Cities representing the various services to be provided. Each City reserved the right to enter into independent contracts for this project and have agreed to pursue this option. The selection committee recommends awarding a contract to Atlas Geographic Inc. to provide the required cadastral conversion services. Procurement Summary: Purchasing method used: RFP Account Number: 300-4101-521200000 Requisition Total: $40,685.00 Vendor DBA: Atlas Geographic Data, Inc. Other quotes or bids submitted (vendor/$): Vendor/Firm Quote/Bid Byers Engineering Company $99,750.00 Martin Newby Consulting Ltd $227,830.00 Apex Advanced Technology $35,250.64 Financial Review: Legal Review: Sam VanVolkenburgh – Jarrard & Davis (August 19, 2017) Attachment(s): Professional Services Agreement No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text To: Honorable Mayor and City Council Members From: Courtney Spriggs, Community Outreach Manager Date: Submitted on September 19, 2017 for the September 25, 2017 Regular Council Meeting Agenda Item: Approval of an Agreement between the City of Milton and Crabapple Merchant Association Regarding Responsibilities and Obligations Related to the Co-Hosting of Crabapple Fest. ______________________________________________________________________________ Department Recommendation: Approval. Executive Summary: The City of Milton and non-profit Crabapple Merchant Association (hereinafter referred to as CMA) have entered into a partnership for the fifth annual Crabapple Fest. The impetus of this partnership is the CMA’s need for professional help in regards to logistics, advertising, and public safety and the City of Milton’s benefit of community partnership and vendor assistance. We saw great success with the agreement and partnership for the 2013-2016 Crabapple Fests. Both parties wish to continue the yearly festival in the heart of historic downtown Crabapple to complement the vision of “Downtown Milton” as the city grows. This document outlines the expectations and deliverables of that partnership, including CMA’s handling of vendors, Milton’s handling of children’s activities and sponsors, and shared responsibilities of volunteerism. Funding and Fiscal Impact: Funding for this festival will be achieved by the existing special event fund line items for the Crabapple Fest ($24,508). This cost will be offset with sponsorships which we estimate to be $8,000.00. Alternatives: Denial of the contract, dissolution of the partnership. Legal Review: Jeff Strickland– Jarrard & Davis (9/18/2017) Concurrent Review: Steven Krokoff, City Manager Stacey Inglis, Assistant City Manager Attachment(s): Agreement between the City of Milton and CMA Regarding Responsibilities and Obligations Related to Co-Hosting of Crabapple Fest. 1 AGREEMENT BETWEEN THE CITY OF MILTON AND CMA REGARDING RESPONSIBILITIES AND OBLIGATIONS RELATED TO CO-HOSTING OF THE CRABAPPLE FEST THIS AGREEMENT is effective as of this_____ day of _____________, 2017, by and between CITY OF MILTON, a political subdivision of the State of Georgia, acting by and through its governing authority, the Mayor and City Council for the City of Milton (“City"), and CRABAPPLE MERCHANT ASSOCIATION INC., a Georgia nonprofit corporation, ("CMA"). Collectively, the City and CMA may be referred to herein as the "Parties." WITNESSETH THAT: WHEREAS, the City and CMA desire to co-host a festival to be known as the Crabapple Fest and to specify each party’s responsibilities and obligations related thereto; and WHEREAS, the City and CMA have determined that it would be mutually beneficial to share in the cost of hosting this festival to be known as the Crabapple Fest, as both Parties would benefit from maximum community branding, cost sharing, increased festival attendance, and enhanced benefits to community commerce; and WHEREAS, the City is authorized by Article IX, Section 2, Paragraph III of the Constitution of the State of Georgia to provide and fund recreational programs; and WHEREAS, the City will receive a substantial benefit from consolidating its efforts with those of CMA, as the City will be able to co-host a much larger festival than was previously possible with greater recreational opportunities for Milton’s citizens; and WHEREAS, the public interest will be served by this Agreement, as the City will receive a substantial benefit through CMA’s provision of funding, personnel and administrative assistance in co-hosting a much larger community festival; NOW, THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein, together with other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties hereto do mutually agree as follows: I. SCOPE OF SERVICES AND TERMINATION DATE A. Project Description The Parties will work cooperatively to co-host a festival in downtown Crabapple, which 2 festival shall be known as “Crabapple Fest” (the “Festival”). B. Party Obligations and Responsibilities 1. City Obligations and Responsibilities The City shall be responsible for providing all labor and funding associated with the following in co-hosting the Festival: a. Logistics – The City shall be responsible for coordinating any logistics associated with closing roads and providing security for the Festival, including but not limited to closing Crabapple Road (from Itaska Walk to Broadwell Road) where the Festival will occur and providing a public safety presence at the Festival. b. Children’s Activity Area – The City shall be responsible for organizing and running the children’s activity area and shall include space sufficient for children’s activities. c. Sponsorships – The City shall be responsible for and authorized to obtain sponsorships to fund its portion of any costs associated with co-hosting the Festival. The City shall make a good faith effort to secure as many sponsorships as possible to offset the public funds needed to be expended on the Festival. Any sponsors providing three thousand dollars ($3,000) or more in sponsorship funding shall be allowed to have a booth at the Festival at no additional charge. d. Vendor Solicitation and Recruitment (Other than Antique/Art/Food Vendors Recruited by CMA) – The City will maintain a record of all participating vendors (other than antique, art and food vendors recruited by CMA) that the City recruits to participate in the Festival, which record shall include the name, address, and phone number of the vendor, any amounts payable or outstanding from such vendor, the vendor terms, the vendor class (if any), and any other vendor information deemed necessary. The City may, but is not required to, set a fee for participation by such vendors, which fee, if imposed, shall not exceed one hundred dollars ($100.00) (vendors may choose to make a donation in excess of such amount). Any amounts outstanding to be collected from such vendors (other than antique, art and food vendors recruited by CMA) shall be the responsibility of the City. e. Publicity and Communications – The City shall coordinate any publicity and communications associated with the Festival, including but not limited to written flyers, pamphlets and 3 advertisements, signage, broadcast media, etc. f. Budget and Finances – The City shall set the Festival budget and keep records of all finances related to the Festival. The City shall provide a copy of any financial statements or other financial reports completed in relation to the Festival to CMA for consideration in Post-Event Evaluation/Summary/Appreciation. 2. CMA Obligations and Responsibilities CMA will be responsible for providing all labor and funding associated with the following in co-hosting the Festival: a. Vendor Solicitation and Recruitment (Antique/Art/Food Vendors Recruited by CMA) – CMA shall be responsible for soliciting and recruiting antique, art, and food vendors for the festival. CMA will maintain a record of all participating antique, art and food vendors recruited by CMA to participate in the Festival, which record shall include the name, address, and phone number of the vendor, any amounts payable or outstanding from such vendor, the vendor terms, the vendor class (if any), and any other vendor information deemed necessary. Any amounts outstanding to be collected from any antique, art and food vendors recruited by CMA shall be the responsibility of CMA. b. Vendor Management and Communications – CMA shall be responsible for managing the involvement of and communicating with any and all antique, art, and food vendors recruited by CMA; provided that any fee charged by CMA to vendors to participate in the Festival shall not exceed two hundred twenty-five dollars ($225.00) (vendors may choose to make a donation in excess of such amount). The Parties agree that any revenue collected from fees charged to antique, art and food vendors recruited by CMA shall be designated to the CMA’s fundraising account. c. Vendor Tents – CMA will require all vendors to be responsible for providing their own tents for their booths/vendor stands. d. Revenue Reporting – Once the Festival is complete, CMA will provide the City with a report specifying all revenues and/or other monies collected in relation to the Festival, including but not limited to those designated for community programs (e.g., donations). 3. Joint Obligations and Responsibilities of both the City and CMA 4 The City and CMA will be jointly responsible for providing all labor and funding associated with the following in co-hosting the Festival: a. Volunteer Recruitment and Coordination – The City and CMA shall work together to recruit and coordinate volunteers to plan for and staff the Festival. b. Post-Event Evaluation/Summary/Appreciation – The City and CMA shall work together to evaluate the success of the Festival once complete. 4. All Other Obligations The Parties will negotiate in good faith to equitably assign any obligations or responsibilities not specifically assigned herein, and the labor and funding associated therewith, as such obligations and responsibilities are identified. C. No Admission for Attendees. The Parties agree that there shall be no admission fee charged to members of the public who attend the Festival. D. Schedule. The Parties anticipate that the Festival will be held on Saturday, October 7, 2017. This Agreement will terminate upon completion of Post-Event Evaluation, Summary and Appreciation activities following the Festival, which the Parties expect to be completed within five (5) weeks of the Festival. II. MISCELLANEOUS A. Amendments This Agreement may be amended only upon execution of an amendment by both of the Parties hereto. B. Indemnification of the City The CMA shall bear all losses and damages directly or indirectly resulting to it and/or the City on account of CMA’s performance of this Agreement. CMA shall defend, indemnify and hold harmless the City, its officers, boards, commissions, elected and appointed officials, employees, servants, volunteers and agents (hereinafter referred to as “City Parties”) from and against any and all claims, injuries, suits, actions, judgments, damages, losses, costs, expenses and liability of any kind whatsoever, including but not limited to, attorney’s fees and costs of defense, (hereinafter “Liabilities”) which may be the result of willful, negligent or tortious conduct arising out of CMA’s performance of this Agreement or operations by the CMA, any 5 CMA contractor, anyone directly or indirectly employed by the CMA or a CMA contractor or anyone for whose acts the CMA or a CMA contractor may be liable. This indemnity obligation does not include Liabilities caused by or resulting from the sole negligence of the City or City Parties. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against the City or City Parties, by any employee or representative of the CMA, any CMA contractor, anyone directly or indirectly employed by the CMA or a CMA contractor or anyone for whose acts the CMA or a CMA contractor may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the CMA or any CMA contractor under workers’ or workmen’s compensation acts, disability benefit acts or other employee benefit acts. This obligation to indemnify, defend, and hold harmless the City and City Parties shall survive expiration or termination of this Agreement, provided that the claims are based upon or arise out of actions that occurred during the performance of this Agreement. C. Insurance The CMA shall have and maintain in full force and effect for the duration of this Agreement commercially reasonable insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of this Agreement by CMA, its agents, representatives, employees or contractors. Insurance is to be placed with insurers with an A.M. Bests' rating of no less than A:VII. The City and City Parties are to be covered as additional insureds in such policies. Further, during the term of this Agreement, each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. CMA shall furnish the City with certificates of insurance and endorsements to the policies evidencing coverage required by this Article. The certificate of insurance and endorsements shall be on a form utilized by CMA's insurer in its normal course of business and shall be received and approved by the City prior to execution of this Agreement by the City. The City reserves the right to require complete, certified copies of all required insurance policies at any time. The CMA shall provide proof that any expiring coverage has been renewed or replaced at least two (2) weeks prior to the expiration of the coverage. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. D. Employment of Unauthorized Aliens Prohibited (1) E-Verify Affidavit – Pursuant to O.C.G.A. § 13-10-91(b)(5), and as it is the City’s understanding that CMA has no employees and does not intend to hire any employees for the purpose of performance of this Agreement, CMA must provide a copy of the state issued driver’s license or state issued identification card (from a state approved by Georgia’s Attorney General) of an individual authorized to act on behalf of CMA and a copy of the state issued driver’s license or identification card (from a state approved by Georgia’s Attorney General) of each independent 6 contractor utilized in the satisfaction of part or all of this Agreement (provided that no vendor shall be deemed to be an employee or independent contractor of CMA or of the City, as such vendors are not required to provide any service to the CMA or the City and are simply authorized to participate as a vendor in the Festival). In the event CMA later determines that it will hire employees to satisfy or complete the physical performance of services under this Agreement, it shall first be required to comply with the affidavit requirements described in O.C.G.A. § 13-10-91. E. Records, Reports and Audits (1) Records: (a) Records shall be established and maintained by the CMA in accordance with requirements prescribed by the City with respect to all matters covered by this Agreement. Except as otherwise authorized, such records shall be maintained for a period of three years from the date that evaluation of the Project is complete. (b) All costs shall be supported by properly executed invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. (2) Reports and Information: Upon request, the CMA shall furnish to the City any and all statements, records, reports, data and information related to matters covered by this Agreement in the form requested by the City. (3) Audits and Inspections: At any time during normal business hours and as often as the City may deem necessary, there shall be made available to the City for examination all records with respect to all matters covered by this Agreement. The CMA will permit the City to audit, examine, and make excerpts or transcripts from such records, and to audit all contracts, invoices, materials, or data relating to all matters covered by this Agreement. F. Conflicts of Interest CMA agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics. G. Confidentiality 7 CMA acknowledges that it may receive confidential information of the City and that it will protect the confidentiality of any such confidential information and will require any of its contractors and/or staff/volunteers to likewise protect such confidential information. The CMA agrees that confidential information it receives or such reports or information that CMA creates under this Agreement shall not be made available to, or discussed with, any individual or organization, including the news media, without prior written approval of the City. The CMA shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City information whether specifically deemed confidential or not. CMA acknowledges that the City’s disclosure of documentation is governed by Georgia’s Open Record’s Act. H. Authority to Contract The CMA covenants and declares that it has obtained all necessary approvals of its board of directors or similar authority to simultaneously execute and bind CMA to the terms of this Agreement, if applicable. Ratification of the agreement by a majority of the members of the City Council shall be authority for the Mayor to execute this Agreement on behalf of the Council. I. Nondiscrimination In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and all other provisions of Federal law, the CMA agrees that, during performance of this Agreement, CMA, for itself, its assignees and successors in interest, will not discriminate against any employee or applicant for employment, any contractor, or any supplier because of race, color, creed, national origin, gender, age or disability. In addition, CMA agrees to comply with all applicable implementing regulations and shall include the provisions of this Section II(I) in every contract for services contemplated under this Agreement. III. TERMINATION The City shall have the right to terminate this Agreement for convenience by providing written notice thereof at least thirty (30) calendar days in advance of the termination date. Upon termination, the CMA shall promptly discontinue all work that would incur additional liability or obligation on the City, unless the notice directs otherwise. The rights and remedies of the City and CMA provided in this Article are in addition to any other rights and remedies provided under this Agreement or at law or in equity, including but not limited to the right to terminate this Agreement for cause. IV. NO PERSONAL LIABILITY Nothing herein shall be construed as creating any individual or personal liability on the part of any City Party. No City Party shall be personally liable to the CMA or any successor in interest in the event of any default or breach by the City or for any amount which may become due to the CMA or successor or on any obligation under the terms of this Agreement. Likewise, 8 CMA’s performance of services under this Agreement shall not subject CMA’s individual employees, officers or directors to any personal liability. The Parties agree that their sole and exclusive remedy, claim, demand or suit shall be directed and/or asserted only against CMA or the City, respectively, and not against any employee, officer, director, or elected or appointed official. V. ENTIRE AGREEMENT This Agreement constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. No other agreement, statement or promise relating to the subject matter of this Agreement not contained in this Agreement shall be valid or binding. This Agreement may be modified or amended only by a written document signed by both Parties with appropriate authorization. VI. SUCCESSORS AND ASSIGNS; ASSIGNMENT This Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the respective Parties, provided that no Party may assign this Agreement without prior written approval of the other Party. VII. APPLICABLE LAW If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the rules, regulations, statutes and laws of the State of Georgia will control. Any action or suit related to this Agreement shall be brought in the Superior Court of Fulton County, Georgia. VIII. CAPTIONS AND SEVERABILITY The caption or headnote on articles or sections of this Agreement are intended for convenience and reference purposes only and in no way define, limit or describe the scope or intent thereof, or of this Agreement nor in any way affect this Agreement. Should any article(s) or section(s), or any part thereof, later be deemed unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed, and the remainder of this Agreement shall remain in full force and effect to the extent possible. IX. NOTICES A. Communications Relating to Day-to-Day Activities 9 All communications relating to the day-to-day activities concerning the Project shall be exchanged between Courtney Spriggs for the City and Peyton Jamison for CMA. B. Official Notices All other notices, requests, demands, writings, or correspondence, as required by this Agreement, shall be in writing and shall be deemed received, and shall be effective, when: (1) personally delivered, or (2) on the third day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Parties at the addresses given below, or at a substitute address previously furnished to the other Parties by written notice in accordance herewith: NOTICE TO THE CITY shall be sent to: Milton City Manager 2006 Heritage Walk Milton, GA 30004 With a copy to, Milton Community Outreach Manager 2006 Heritage Walk Milton, GA 30004 NOTICE TO THE CMA shall be sent to: Jennifer Newton, President Crabapple Merchant Association Inc. 615 Gantt Road Alpharetta, GA 30004 Future changes in address shall be effective only upon written notice being given by the City to CMA or by CMA to City Manager via one of the delivery methods described in this Section. XIV. WAIVER OF AGREEMENT No failure by the Parties to enforce any right or power granted under this Agreement, or to insist upon strict compliance with this Agreement, and no custom or practice of the Parties at variance with the terms and conditions of this Agreement shall constitute a general waiver of any future breach or default or affect the Parties’ right to demand exact and strict compliance with the terms and conditions of this Agreement. XV. NO THIRD PARTY RIGHTS This Agreement shall be exclusively for the benefit of the Parties and shall not provide any third parties with any remedy, claim, liability, reimbursement, cause of action or other right. 10 XVI. SOVEREIGN IMMUNITY Nothing contained in this Agreement shall be construed to be a waiver of the City’s sovereign immunity or any individual’s qualified good faith or official immunities. XVII. FORCE MAJEURE Neither the City nor CMA shall be liable for their respective non-negligent or non-willful failure to perform or shall be deemed in default with respect to the failure to perform (or cure a failure to perform) any of their respective duties or obligations under this Agreement or for any delay in such performance due to: (a) any cause beyond their respective reasonable control; (b) any act of God; (c) any change in applicable governmental rules or regulations rendering the performance of any portion of this Agreement legally impossible; (d) earthquake, fire, explosion or flood; (e) strike or labor dispute, excluding strikes or labor disputes by employees and/or agents of CMA; (f) delay or failure to act by any governmental or military authority; or (g) any war, hostility, embargo, sabotage, civil disturbance, riot, insurrection or invasion. In such event, the time for performance of this Agreement shall be renegotiated in good faith between the Parties to reasonably account for such circumstances, and all other obligations shall remain intact. [SIGNATURES ON FOLLOWING PAGE] 11 IN WITNESS WHEREOF the City and CMA have executed this Agreement effective as of the date the last Party executes this Agreement. CRABAPPLE MERCHANT ASSOCIATION INC., a Georgia Nonprofit Corporation By: _________________________________ Jennifer Newton, President Date: _____________________ [CORPORATE SEAL] ATTEST: By: ____________________________ Amanda Fuller, Secretary CITY OF MILTON By: __________________________________ Joe Lockwood, Mayor Date: _____________________ [CITY SEAL] ATTEST: By: ____________________________ Sudie AM Gordon, City Clerk No Text To: Honorable Mayor and City Council Members From: Sara Leaders, PE, Transportation Engineer Date: Submitted on September 15, 2017 for the September 25, 2017 Regular City Council Meeting Agenda Item: Approval of a Task Order to Provide Freemanville at Providence Pre-construction Support Services _____________________________________________________________________________________ Project Description: The City is requesting pre-construction services for the Freemanville Road at Providence roundabout project. The services to be provided under this task order are for plan review, constructability review, attend meetings as requested by City, right of way coordination, bid preparation, and review of bids. Procurement Summary: Purchasing method used: Task Order Related to Original RFP Account Number: 300-4101-541401703 Requisition Total: $20,000 Vendor: BM&K, PC Financial Review: Bernadette Harvill, 9/18/17 Legal Review: Jarrard & Davis, LLP – Sam VanVolkenburgh, 8/31/17 Attachment(s): Task Order No Text No Text No Text To: Honorable Mayor and City Council Members From: Kathleen Field, Community Development Director Date: Submitted on September 20, 2017 for the September 25, 2017 Regular Council Meeting Agenda Item: Consideration of Subdivision Plat Approval ____________________________________________________________________________ Department Recommendation: To approve the subdivision related plats and revisions as stated below. Executive Summary: The Milton Subdivision Regulations require that the Mayor and City Council approve all Final Plats, final Plat Re-recording, Revisions and Minor Plats once the matter has been reviewed and certified by the Community Development Director in accordance with the Subdivision Regulations. Funding and Fiscal Impact: None. Alternatives: Do not approve. Legal Review: None – not required. Concurrent Review: Steven Krokoff, City Manager Attachment(s): Plat List, Location Map, Plats Consent Plats Staff Memo Page 2 of 4 Name of Development / Location Action Comments / # lots Total Acres Density 13805 Cowart Road Minor Plat 3 Lots 5.60 .53 Lots / acre Consent Plats Staff Memo Page 3 of 4 Consent Plats Staff Memo Page 4 of 4 No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text No Text Cambridge Youth Lacrosse Appreciation Day WHEREAS, The Cambridge Youth Lacrosse Team has been organized since 2011 and is made up of over 200 participants in five different age groups; and WHEREAS, The Cambridge Youth Lacrosse Team has demonstrated their commitment not only to their athletic and academic improvement but also to giving back to the community; and WHEREAS, As part of their spring community service project, over 70 young men from the Cambridge Youth Lacrosse Team, with the support of their parents and coaches, took on the cleaning and sealing of over a dozen benches at Providence Park during our Earth Day event this past April; and WHEREAS, This effort was led by Mrs. Jennifer Flores, a current board member and Milton resident who inspired these young people to give back to the community; and WHEREAS, As part of their fall community service project, over 100 young men and women from the Cambridge Youth Lacrosse Team, with the support of their parents and coaches, ran a Hurricane Harvey relief drive which filled two large trucks with donations of clothes, blankets and supplies and they also raised $1,000.00 which was donated to the American Red Cross; and WHEREAS, This effort was led by Mr. Eric Albro, a former board member and Milton resident who combined the efforts of all of the City’s Parks and Recreation programs and the City of Milton’s staff to complete the task; and WHEREAS, These young people are champions not only on the field, but also in the classroom, in the community and in life; we are proud of the Cambridge Youth Lacrosse Team and their contributions to our community. Now, therefore, we, the Mayor and City Council of the City of Milton, hereby dictate and proclaim Monday, September 25th as “Cambridge Youth Lacrosse Appreciation Day” in the City of Milton, Georgia. Given under our hand and seal of the City of Milton, Georgia on this 25th day of September, 2017. _________________________________ Joe Lockwood, Mayor No Text To: Honorable Mayor and City Council Members From: Stacey Inglis, Assistant City Manager Date: Submitted on September 15, 2017 for the September 25, 2017 Regular City Council Meeting (First Presentation) and October 2, 2017 Regular City Council Meeting (Unfinished Business) Agenda Item: Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Establish the Ad Valorem Tax Rate of the City of Milton for Fiscal Year 2017; and for Other Purposes. Department Recommendation: Adopt the ordinance as presented to establish the ad valorem tax rate of the City of Milton for the 2017 fiscal year. Executive Summary: We are proposing a maintenance and operating millage rate of 4.731 mills, which is the same rate we’ve had in all 10 years of the City’s incorporation. We are also proposing a bond millage rate of 0.321 mills for the General Obligation Bond, Series 2017 that was approved through referendum on the November 2016 ballot. This will cover the first year of debt service payments totaling $731,991. (Please note, the initial bond payments are interest only. Future years will include principal and interest payments and total roughly $1.7 million; therefore, the bond millage rate will increase accordingly.) The tax digest for 2017 is showing taxable assessments for real and personal property at $2,352,835,022, net of exemptions. This represents an increase of 2.7% over the 2016 digest due to assessments on newly improved properties. Motor vehicle assessed values in 2017 are $38,158,500 and have decreased by 31% since 2016. This decline is a result of House Bill 386, which is phasing out motor vehicle taxes (or the “birthday tax”) and replacing it with the title ad valorem tax. The TAVT is a one-time title fee that is paid on all vehicle sales. It is not a property tax and is, therefore, not included in the tax digest. Funding and Fiscal Impact: The total amount of property taxes to be levied for maintenance and operating purposes, excluding motor vehicle tax, is roughly $11.1 million. Typically, we bill property taxes on September 1, but we are delayed significantly this year due to the Fulton County tax assessment issues. Currently, the anticipated bill date will be around mid-October. This will impact the amount of taxes we can book to Fiscal Year 2017. Initially, we projected a tax collection of $10,290,000. With the delay in billing, we are now projecting tax collections to be roughly $5.6 million for Fiscal Year 2017 with the remaining $4.69 million to be booked in Fiscal Year 2018. The revenue shortfall in Fiscal Year 2017 will be offset by delaying the operating transfers out to the Capital Project Fund to Fiscal Year 2018. Alternatives: None. Legal Review: Not required. Concurrent Review: Steve Krokoff, City Manager Page 1 of 2 STATE OF GEORGIA ORDINANCE NO. COUNTY OF FULTON AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ESTABLISH THE AD VALOREM TAX RATE OF THE CITY OF MILTON FOR FISCAL YEAR 2017; AND FOR OTHER PURPOSES WHEREAS, the Charter of the City of Milton, Georgia authorizes the City to levy and provide for the assessment of ad valorem property taxes on all property subject to taxation; and WHEREAS, the Charter of the City of Milton, Georgia provides that the valuation of all property subject to taxation by the City shall be determined according to the tax digest prepared by the Fulton County Board of Tax Assessors; and WHEREAS, the Mayor and City Council, after hearing and after duly considering all such relevant evidence, testimony and public comments, has determined that it is in the best interests of, and necessary to meet the expenses and obligations of, the City of Milton, Georgia to set a levy on each $1,000.00 of taxable value for all property subject to ad valorem taxation by the City; now BE IT ORDAINED by the Mayor and City Council of the City of Milton, Georgia as follows: SECTION I: The ad valorem tax rate for the City of Milton, Georgia for the 2017 fiscal year, on property subject to ad valorem taxation by the City is hereby fixed at $5.052 on forty percent (40%) of each $1,000.00 of property subject to ad valorem tax by the City. SECTION II: Said rate of $5.052 on forty percent (40%) of each $1,000.00 of taxable property is hereby levied as follows: (a) For General Government purposes $4.731 on forty percent (40%) of each $1,000.00 of taxable property. (b) For the purpose of retiring outstanding General Obligation bonds, $0.321 on forty percent (40%) of each $1,000.00 of taxable property. SECTION III: All ordinances and parts of ordinances in conflict herewith are hereby repealed. Page 2 of 2 ORDAINED this the ____day of ________, 2017. ____________________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk (SEAL) No Text City of Milton, Georgia Fiscal Year 2017 Summary of Departmental Budget Amendments The goal of the fiscal year 2017 budget amendment is to revise departmental budgets and interfund transfers based on activity-to-date and future projections. GENERAL FUND The General Fund is the principal operating fund of the government and is used to facilitate current year operations. General Fund revenues have unrestricted use. Expenditure requests are categorized into two categories: Salary and Benefits and Maintenance and Operating. Salary and benefits line items include salaries, overtime, vacation pay, retirement and other associated payroll expenditures. The maintenance and operating category includes expenditures related to operational line items such as supplies, professional fees, training, dues and fees, travel, utilities, communications, machinery & equipment, etc. GENERAL FUND SUMMARY: Revenue Appropriation Increase (4,788,474) Expenditure Appropriation Increase (4,708,353) Net Revenue/(Expenditure) Requests:(80,121) Revenue Amendments: The change in original revenue estimates for the following revenue sources is driven by an analysis of the activity-to-date. A projection was completed using available data indicating the fiscal year 2017 revenue estimates could be adjusted by the amounts indicated in the table starting on page 3. Some of the most significant changes are explained as follows: 1. Property taxes will be billed later than usual and a request to reduce the anticipated amount to be accounted for in FY17 is being requested. Tax collections are projected to be $4,600,000 less than originally anticipated. 2. Franchise fee revenues are lower than anticipated and a decrease of $80,000 is being requested. 3. Local option sales tax is still trending higher than projected and is anticipated to be $158,000 more than projected. 4. Land disturbance revenues are lower than anticipated and a decrease of $140,000 is being requested. 5. Building permit revenues are lower than anticipated and a decrease of $95,000 is being requested. 6. Court fines and forfeitures are lower than anticipated and a decrease of $70,000 is being requested. Revenues Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) TAXES Current Yr Property Taxes-Real 9,545,176 9,893,278 10,100,000 (4,600,000) 5,500,000 - 5,500,000 Current Yr Property Taxes-Utility 80,123 73,381 73,000 - 73,000 94,330 (21,330) Prior Yr Property Taxes-Real 390,184 319,254 300,000 90,000 390,000 388,198 1,802 Current Yr Prop Taxes-Personal 189,668 193,676 190,000 (90,000) 100,000 - 100,000 Motor Vehicle Tax 284,483 203,625 140,000 - 140,000 136,491 3,509 Title Ad Valorem Tax 689,630 474,756 400,000 - 400,000 389,464 10,536 Alternative Ad Valorem Tax (AAVT) 2,224 2,482 2,000 - 2,000 4,493 (2,493) Intangible Tax 235,642 265,700 250,000 - 250,000 246,953 3,047 Prior Yr Prop Taxes-Personal 5,131 4,672 5,000 - 5,000 3,552 1,448 Real Estate Transfer Tax 111,211 105,114 115,000 (33,000) 82,000 59,596 22,404 Franchise Fees 1,853,416 2,058,336 1,915,900 (80,000) 1,835,900 1,832,587 3,313 Franchise Fees/Cell Tower - - - - - 3,555 (3,555) Local Option Sales Tax 8,404,439 8,528,916 8,400,000 158,000 8,558,000 8,558,051 (51) Alcohol Beverage Excise Tax 296,110 298,104 295,000 - 295,000 304,510 (9,510) Business & Occupation Tax 652,114 649,271 650,000 56,324 706,324 706,324 (0) Insurance Premium Tax 1,884,880 2,041,691 2,000,000 - 2,000,000 - 2,000,000 Financial Institution Tax 39,673 46,001 38,150 - 38,150 38,150 - Penalties & Interest-Real Prop 26,816 26,394 25,000 - 25,000 13,764 11,236 Penalties & Interest-Pers Prop 387 214 200 - 200 578 (378) Penalties & Interest-Alcoholic Bev Excise Tax 32 584 200 - 200 463 (263) Penalties & Interest-Business Lic 7,454 6,661 6,000 - 6,000 9,135 (3,135) Total: Taxes 24,698,793 25,192,111 24,905,450 (4,498,676) 20,406,774 12,790,193 7,616,581 LICENSES & PERMITS Alcohol Beverage Licenses 147,400 144,150 140,000 - 140,000 146,695 (6,695) Advertising Fee 2,800 1,200 600 - 600 2,400 (1,800) Pouring Permit 6,990 5,745 6,000 - 6,000 4,170 1,830 Public Facilities Alcohol Permit 200 300 300 - 300 270 30 Solicitation Permit 390 1,170 585 - 585 4,485 (3,900) Zoning & Land Use Permits 11,300 6,950 10,000 - 10,000 4,300 5,700 Land Disturbance 238,092 161,493 200,000 (140,000) 60,000 53,593 6,407 Modification 350 350 700 - 700 1,400 (700) Variance 8,450 4,850 6,500 - 6,500 4,350 2,150 Seasonal & Special Events 1,260 710 1,000 - 1,000 800 200 Sign Permits 6,506 8,949 7,000 - 7,000 4,068 2,932 Film & Media Permit - 1,200 - - - 1,200 (1,200) Building Permits 476,626 438,913 480,000 (95,000) 385,000 353,119 31,881 NPDES Fees 7,872 4,898 4,000 - 4,000 1,506 2,494 Taxi & Driver Permitting Fees 300 - - - - - - Penalties & Interest-Alcohol Beverage Lic 10 1,761 500 - 500 2,541 (2,041) Res/Comm Work Without a Permit Penalty 2,630 2,307 1,500 - 1,500 2,799 (1,299) Total: Licenses & Permits 911,175 784,946 858,685 (235,000) 623,685 587,696 35,989 INTERGOVERNMENTAL REVENUES Bulletproof Vest Partnership - 4,655 - - - 1,804 (1,804) Community Services Program (CSP) - 12,000 - 11,640 11,640 5,820 5,820 School Bus Stop Arm Violations - - - - - 6,720 (6,720) Total: Intergovernmental Revenues - 16,655 - 11,640 11,640 14,344 (2,704) FY 2017 Account Name Actuals FY 2015 Actuals FY 2016 CHARGES FOR SERVICES Finance Admin Fee 70,098 70,039 70,000 - 70,000 71,925 (1,925) Court Admin Fee 151,168 122,079 150,000 (33,000) 117,000 94,942 22,058 Maps & Cert Letters 510 390 450 - 450 210 240 Plan Review Fees 177,451 137,145 150,000 (33,000) 117,000 106,280 10,720 Open Records Fees 684 696 500 - 500 948 (448) Online Payment Convenience Fee 5,376 4,100 4,500 - 4,500 3,935 565 Development Bond Fee 2,300 1,450 1,000 - 1,000 650 350 Development Bond Fee to Offset Legal Expense 11,500 7,250 6,000 - 6,000 3,250 2,750 Election Qualifying Fee 1,170 - 2,250 - 2,250 - 2,250 Expungement Fees (50) - - - - - - False Alarms 3,750 5,400 5,000 - 5,000 4,350 650 Fire Plan Review 1,088 3,226 900 - 900 1,144 (244) Fire Inspection 8,115 8,800 7,000 - 7,000 9,100 (2,100) Fingerprinting Fee 6,435 5,105 4,000 - 4,000 4,773 (773) Medical Reimbursement - 423 - - - - - CPR Classes 171 26 150 - 150 - 150 Self Defense Class 565 2,545 1,000 - 1,000 840 160 MPD Explorers Program - 372 - - - 510 (510) Background Check Fees 15,810 14,900 14,000 - 14,000 13,470 530 Administrative Fees/COBRA - - - - - 270 (270) Activitiy Fees/Joyful Soles 26,225 28,098 25,000 10,437 35,437 35,437 1 Activity Commissions/ATPP - 1,017 250 - 250 981 (731) Activity Commissions/Core Physique 1,379 - - - - - - Activity Commissions/Eagle Stix Lacrosse 4,435 29,485 12,000 - 12,000 17,939 (5,939) Activity Commissions/FITT2U 3,711 1,639 - - - - - Activity Commissions/North GA Rec 9,070 32,663 12,000 - 12,000 12,810 (810) Activity Commissions/Sperber Music 361 292 100 - 100 287 (187) Activity Commissions/YMCA - - - - - - - Activity Commissions/Blaze Sports 300 - - - - - - Activity Commissions/Halftime Sports 257 3,680 2,500 - 2,500 7,465 (4,965) Activity Commissions/HYA - 33,230 40,000 - 40,000 36,627 3,373 Activity Commissions/NFL Youth Flag Football - 21,231 9,000 - 9,000 483 8,517 Activity Commissions/Wanna Play Baseball - 1,735 1,800 - 1,800 2,109 (309) Event Admission Fees - - - 5,105 5,105 5,105 - Business Symposium - - - - - 512 (512) Bad Check Fees 330 300 300 - 300 120 180 Total: Charges for Services 502,208 537,317 519,700 (50,458) 469,242 436,471 32,771 FINES & FORFEITURES Fines & Forfeitures 565,331 508,130 560,000 (70,000) 490,000 399,973 90,027 Total: Fines & Forfeitures 565,331 508,130 560,000 (70,000) 490,000 399,973 90,027 INVESTMENT INCOME Interest Revenue 430 508 420 - 420 1,271 (851) Tan Proceeds Interest - - - - - - - Realized Gain/Loss on Investmt 29,790 44,825 30,000 48,090 78,090 63,090 15,000 Total: Investment Income 30,220 45,333 30,420 48,090 78,510 64,361 14,149 CONTRIBUTIONS & DONATIONS Donation Revenue - - 20,000 - 20,000 22,500 (2,500) Donation Revenue-Village Volunteers - 1,000 - - - - - Donation Revenue-Milton CARES - - - - - 43 (43) Donation Revenue-Public Safety 50 - - - - - - Donation Revenue-Fire 2,639 889 600 - 600 600 - Donation Revenue-Public Safety Fd - 7,582 - - - - - Donation Revenue-Community Development 53 - - - - - - Donation Revenue-Parks & Recreation - 1,694 - - - 15 (15) Donation Revenue-Joyful Soles 678 - 2,400 - 2,400 7,652 (5,252) Total: Contributions & Donations 3,420 11,165 23,000 - 23,000 30,810 (7,810) MISCELLANEOUS REVENUE Cell Tower Lease 25,992 77,534 - - - - - Facility Rental/Bethwell Community Center 1,550 2,010 1,500 - 1,500 3,120 (1,620) Facility Rental/Friendship Park 180 240 200 - 200 220 (20) Facility Rental/Bell Memorial Park - 19,688 20,000 (13,000) 7,000 5,738 1,263 Facility Rental/Broadwell Pavilion 1,700 2,850 1,500 - 1,500 4,038 (2,538) Facility Rental/City Hall/Community Place - - - - - 1,200 (1,200) Insurance Proceeds - - - - - 1,288 (1,288) Insurance Proceeds-Pub Sfty 10,900 6,025 17,656 13,623 31,279 31,279 (0) Insurance Proceeds-PW 2,800 6,509 - - - 2,176 (2,176) Damaged Property-Citizen Reimb 850 - - - - - - Other Misc Revenue 57,682 (72) 40,000 (32,800) 7,200 6,922 278 Atlanta HIDTA Reimbursements - 6,819 1,374 - 1,374 1,786 (412) Over/Short Cash Drawer 11 1 - - - 6 (6) Evidence Room Unclaimed Cash 568 182 - - - - - Total: Miscellaneous Revenue 102,233 121,786 82,230 (32,177) 50,053 57,771 (7,718) OTHER FINANCING SOURCES Operating Transfers In-Htl/Mtl Fd 20,000 19,218 20,000 - 20,000 9,766 10,234 Operating Transfers In-Capital Projects Fund - - 243,000 - 243,000 202,500 40,500 Operating Transfers In-Revenue Bond Fund - 9,935,171 712,604 - 712,604 593,837 118,767 Operating Transfers In-Impact Fee Fund/Admin - 26,701 26,522 38,107 64,629 - 64,629 Sale of Surplus Equipment 30,416 5,313 15,000 - 15,000 13,079 1,921 Total: Other Financing Sources 50,416 9,986,402 1,017,126 38,107 1,055,233 819,181 236,052 TOTAL 26,863,797 37,203,844 27,996,611 (4,788,474) 23,208,137 15,200,800 8,007,337 Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) Revenues Taxes 24,698,793 25,192,111 24,905,450 (4,498,676) 20,406,774 12,790,193 7,616,581 Licenses & Permits 911,175 784,946 858,685 (235,000) 623,685 587,696 35,989 Intergovernmental Revenues - 16,655 - 11,640 11,640 14,344 (2,704) Charges for Services 502,208 537,317 519,700 (50,458) 469,242 436,471 32,771 Fines & Forfeitures 565,331 508,130 560,000 (70,000) 490,000 399,973 90,027 Investment Income 30,220 45,333 30,420 48,090 78,510 64,361 14,149 Contributions & Donations 3,420 11,165 23,000 - 23,000 30,810 (7,810) Miscellaneous Revenue 102,233 121,786 82,230 (32,177) 50,053 57,771 (7,718) Other Financing Sources 50,416 9,986,402 1,017,126 38,107 1,055,233 819,181 236,052 Total Revenues 26,863,797 37,203,844 27,996,611 (4,788,474) 23,208,137 15,200,800 8,007,337 Expenditures Mayor & Council 157,650 146,527 166,759 - 166,759 120,206 46,553 City Manager 652,158 687,710 691,336 - 691,336 649,062 42,274 City Clerk 169,046 163,966 181,077 - 181,077 164,026 17,051 General Administration 45,313 40,500 72,818 11,675 93,168 75,451 17,717 Finance 388,008 409,321 452,793 - 452,793 431,339 21,455 Legal 223,903 307,816 290,000 - 290,000 269,079 20,921 Information Technology 713,472 729,719 948,414 86,025 1,034,439 900,605 40,703 Human Resources 247,351 272,594 334,445 (32,800) 301,645 267,504 33,571 Risk Management 215,723 243,715 283,300 - 283,300 232,644 50,656 General Govt Buildings 385,455 386,420 474,354 (36,675) 477,316 403,756 67,560 Communication & Engagement - - 205,479 (4,500) 200,979 - - Community Outreach 344,653 276,877 172,443 9,605 182,048 150,261 38,358 Municipal Court 269,768 275,541 298,347 - 298,347 279,742 18,605 Police 3,686,436 3,915,311 4,392,507 (13,357) 4,379,150 3,868,491 452,415 Fire 5,343,279 5,693,645 6,680,719 - 6,680,719 6,094,250 477,266 EMS Operations - - - - - - - Public Works 1,866,809 1,971,467 2,427,495 (94,000) 2,333,495 1,624,264 579,498 Parks & Recreation 839,510 1,118,753 1,432,760 10,819 1,443,579 1,060,328 268,895 Community Development 736,902 638,599 952,840 8,430 961,270 849,983 111,287 Economic Development 50,288 74,653 179,869 7,200 187,069 174,011 13,058 Debt Service 254,622 - 852,512 - 852,512 726,400 126,112 Other Financing Uses 11,277,882 22,619,075 5,926,518 (4,606,550) 1,319,968 4,956,828 (3,636,860) Contingency - - 77,828 (54,225) 23,603 - 23,603 Total Expenditures 27,868,228 39,972,207 27,494,613 (4,708,353) 22,834,572 23,298,231 (1,169,304) Total Revenues Over/(Under) Expenditures (1,004,431) (2,768,363) 501,998 (80,121) (8,097,432) Beginning Fund Balance 10,718,489 9,714,058 6,945,696 6,945,696 Ending Fund Balance 9,714,058 6,945,696 7,447,694 (1,151,736) General Fund Summary FY 2017 Actuals FY 2016 Actuals FY 2015 Expenditure Amendments: Explanations for each of the amendments to the expenditure accounts are provided within the departmental budget spreadsheets following. General Administration Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) Purchased Professional and Technical Services PROFESSIONAL FEES - - 5,576 - 5,576 5,576 1 Total: Professional Fees - - 5,576 - 5,576 5,576 1 Total: Purchased Professional and Technical Services - - 5,576 - 5,576 5,576 1 Purchased-Property Services VEHICLE REPAIRS & MAINTENANCE - - 1,500 - 1,500 990 510 RENTAL LAND & BUILDINGS/STORAGE UNIT 1,830 1,796 1,740 - 1,740 1,740 - Total: Purchased-Property Services 1,830 1,796 3,240 - 3,240 2,730 510 Other Purchased Services COMMUNICATIONS / POSTAGE 519 3,026 13,000 - 13,000 11,824 1,176 PRINTING - 35 300 - 300 - 300 DUES AND FEES 330 415 410 - 410 410 0 MAINTENANCE CONTRACTS - - - - - - - SHREDDING 1,187 2,842 2,700 - 2,700 2,145 555 POSTAGE MACHINE & FOLDER/INSERTER 3,744 2,376 3,168 - 3,168 3,168 - Total: Maintenance Contracts 4,931 5,218 5,868 - 5,868 5,313 555 OTHER PURCHASED SERVICES - - - - - - - Total: Other Purchased Services 5,780 8,694 19,578 - 19,578 17,547 2,031 Supplies GENERAL SUPPLIES OFFICE SUPPLIES 9,770 8,479 19,424 11,675 39,774 25,690 14,084 TONER 27,685 21,341 25,000 - 25,000 23,908 1,092 Total: General Supplies 37,455 29,820 44,424 11,675 64,774 49,598 15,176 GASOLINE/DIESEL 247 30 - - - 0 (0) Total: Supplies 37,703 29,850 44,424 11,675 64,774 49,599 15,175 Machinery & Equipment FURNITURE & FIXTURES - 160 - - - - - Total: Machinery & Equipment - 160 - - - - - Total: General Administration 45,313 40,500 72,818 11,675 93,168 75,451 17,717 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Office Supplies 11,675 Total Increase 11,675$ 11,675$ TOTAL BUDGET AMENDMENTS FY 2017 Actuals FY 2015 Actuals FY 2016 Amendment Reason Increased to account for purchases made for the new city hall Information Technology Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 87,352 91,284 92,504 - 92,504 92,500 - 4 Total: Salaries & Wages 87,352 91,284 92,504 - 92,504 92,500 - 4 Employee Benefits GROUP INSURANCE 13,372 15,078 - - - - - - MEDICAL INSURANCE - - 10,174 4,758 14,932 14,860 - 72 DENTAL INSURANCE - - 811 360 1,171 1,171 - 0 VISION INSURANCE - - 190 50 240 237 - 3 LIFE INSURANCE - - 479 - 479 479 - (0) AD&D INSURANCE - - 13 - 13 13 - (0) SHORT TERM DISABILITY - - 66 - 66 65 - 1 LONG TERM DISABILITY - - 360 - 360 233 - 127 401A (SS MATCH) 3,276 3,423 3,443 - 3,443 3,443 - (0) FICA MEDICARE 1,196 1,247 1,332 - 1,332 1,276 - 56 401A ER MATCH OF 457B CONTRIBUTIONS - - 918 - 918 - - 918 PENSION (GMEBS) 8,596 9,846 8,262 - 8,262 4,201 - 4,061 TUITION REIMBURSEMENT - 3,000 3,000 1,632 4,632 4,632 - - UNEMPLOYMENT INSURANCE 49 49 50 - 50 47 - 3 WORKER'S COMPENSATION 343 255 279 - 279 215 - 64 FSA/HSA/HRA CONTRIBUTIONS - 1,500 969 - 969 969 - - Total: Employee Benefits 26,832 34,398 30,346 6,800 37,146 31,841 - 5,305 Purchased Professional and Technical Services PROFESSIONAL FEES 1,669 175 7,678 - 7,678 1,032 6,553 93 Total: Purchased Professional and Technical Services 1,669 175 7,678 - 7,678 1,032 6,553 93 Other Purchased Services COMMUNICATIONS 59 - - - - - - - CELL PHONE & AIR CARD 1,104 1,216 2,009 - 2,009 2,009 - 0 FIRE DEPT POTS LINES 10,710 12,061 12,000 - 12,000 11,346 - 654 ATT - CITY HALL POTS LINES/BANDWIDTH 59,112 49,660 65,982 25,000 90,982 90,007 - 975 ATT - PUBLIC SAFETY BANDWIDTH 28,014 26,652 28,945 - 28,945 24,441 - 4,504 COMCAST-STATION 43/BANDWIDTH 10,935 10,732 10,350 - 10,350 10,338 - 12 E-911 - - 17,800 - 17,800 17,088 - 712 POSTAGE 180 - 247 - 247 247 - (0) Total: Communications 110,113 100,321 137,333 25,000 162,333 155,477 - 6,856 PRINTING: Business cards - - 50 - 50 41 - 9 TRAVEL 32 - 1,600 - 1,600 - - 1,600 GMIS CONFERENCE 141 33 600 - 600 600 - 0 Total: Travel 173 33 2,200 - 2,200 600 - 1,600 DUES AND FEES - 20 120 - 120 20 - 100 EDUCATION & TRAINING 1,081 40 1,800 - 1,800 - - 1,800 GMIS CONFERENCE - - 1,000 - 1,000 325 - 675 Total: Education & Training 1,081 40 2,800 - 2,800 325 - 2,475 CONTRACT LABOR - - - - - - - - MAINTENANCE CONTRACTS OPTIVIEW 10,225 10,064 11,000 - 11,000 10,010 - 990 GODADDY .COM 86 429 500 - 500 500 - (0) EXPERTS-EXCHANGE 239 200 - - - - - - ENERGOV 11,226 - - - - - - - ARC GIS 7,700 7,700 10,267 - 10,267 10,267 - 0 SHORETEL 5,104 5,219 5,615 - 5,615 2,385 - 3,230 INCODE 24,452 25,521 26,000 - 26,000 25,245 - 755 GRANICUS - - 26,000 - 26,000 23,652 2,316 31 ALEN SIMS 1,530 1,800 1,800 - 1,800 1,800 - - OFFSITE BACKUP 4,649 4,632 15,366 - 15,366 15,366 - 0 FIREHOUSE 8,534 8,740 9,620 - 9,620 6,520 - 3,100 NETMOTION 4,879 4,001 5,000 - 5,000 4,027 - 973 GUARDIAN TRACKING 916 1,118 1,500 - 1,500 1,219 - 281 OSSI 30,596 34,691 35,732 - 35,732 35,732 - 0 DIGICERT 113 - 300 - 300 - - 300 SYMANTEC ANTI-VIRUS - - - - - - - - IT IGA JOHNS CREEK 42,716 17,869 - - - - - - BARRACUDA MESSAGE MAINT. 4,338 3,875 581 - 581 581 - (0) L-3 COMMUNICATIONS 4,250 13,202 15,250 - 15,250 10,267 - 4,983 EMS TRAINING AIDS 4,018 4,070 5,523 - 5,523 5,523 - (0) PINPOINT - - - - - - - - MICROPAVER - - 1,500 - 1,500 - - 1,500 2FA 439 483 - - - - - - WORK ZONE 3,000 3,000 - - - - - - VC3 255,622 284,474 363,728 25,660 389,388 349,857 39,530 0 OPEN GOV 6,500 8,966 8,000 - 8,000 8,000 - - ICMA ANALYTICS TOOL 9,210 9,210 - - - - - - REC1 - 500 - - - - - - HIPERWEB - - 15,540 - 15,540 15,540 - (0) Total: Maintenance Contracts 440,342 449,763 558,822 25,660 584,482 526,493 41,847 16,142 Total: Other Purchased Services 551,709 550,177 701,325 50,660 751,985 682,956 41,847 27,182 Actuals FY 2015 FY 2017 Actuals FY 2016 Supplies GENERAL SUPPLIES - - - - - - - - PRINTER MAINTENANCE KITS - 806 900 - 900 900 - (0) PLOTTER INK 585 69 1,000 - 1,000 483 - 517 PLOTTER PAPER 763 1,035 1,200 - 1,200 277 - 923 CABLE/DIRECT TV - - - - - - - - Total: General Supplies 1,348 1,911 3,100 - 3,100 1,661 - 1,440 Total: Supplies 1,348 1,911 3,100 - 3,100 1,661 - 1,440 Machinery & Equipment COMPUTER / SOFTWARE 2,463 1,392 16,178 16,688 32,866 16,221 16,645 (0) COMPUTER / HARDWARE 38,693 35,204 60,094 11,877 71,971 47,374 24,597 (0) OTHER EQUIPMENT - - - - - - - - COMPUTER EQUIP&SUPPLIES 2,747 7,575 7,500 - 7,500 7,487 - 13 DESKTOP PRINTERS - 6,671 19,405 - 19,405 19,399 - 6 CITY PHONE SYSTEM 107 - 134 - 134 134 - 0 SCANNERS - 933 10,000 - 10,000 - 3,489 6,511 OTHER 551 - - - - - - - CELL PHONES - - 150 - 150 - - 150 Total: Other Equipment 3,406 15,179 37,189 - 37,189 27,020 3,489 6,680 Total: Machinery & Equipment 44,562 51,774 113,461 28,565 142,026 90,616 44,731 6,679 Total: Information Technology 713,472 729,719 948,414 86,025 1,034,439 900,605 93,131 40,703 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Benefits 6,800 2. ATT City Hall POTS Lines/Bandwidth 25,000 3. VC3 25,660 4. Computer Software 16,688 5. Computer Hardware 11,877 Total Increase 86,025$ 86,025$ TOTAL BUDGET AMENDMENTS Amendment Reason Increased to account for benefit expenses beyond average budgeted amount per employee Increased to account for purchases made for the new city hall and other additional service hours Increased to account for purchases made for the new city hall Increased to account for purchases made for the new city hall Increased to account for additional ATT lines for city hall & Deerfield connection Human Resources Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 139,599 143,838 146,510 - 146,510 145,845 - 666 Total: Salaries & Wages 139,599 143,838 146,510 - 146,510 145,845 - 666 Employee Benefits GROUP INSURANCE 19,408 20,708 - - - - - - MEDICAL INSURANCE - - 20,348 - 20,348 19,940 - 408 DENTAL INSURANCE - - 1,622 - 1,622 1,546 - 76 VISION INSURANCE - - 380 - 380 356 - 24 LIFE INSURANCE - - 753 - 753 739 - 14 AD&D INSURANCE - - 21 - 21 20 - 1 SHORT TERM DISABILITY - - 132 - 132 129 - 3 LONG TERM DISABILITY - - 533 - 533 518 - 15 401A (SS MATCH) 5,235 5,406 5,412 - 5,412 5,410 - 2 FICA MEDICARE 1,883 1,970 2,094 - 2,094 1,990 - 104 401A ER MATCH OF 457B CONTRIBUTIONS 427 437 1,443 - 1,443 479 - 964 PENSION (GMEBS) 13,738 12,243 12,986 - 12,986 6,603 - 6,383 TUITION REIMBURSEMENT 5,428 - 6,000 - 6,000 5,878 - 122 UNEMPLOYMENT INSURANCE 99 99 100 - 100 93 - 7 WORKER'S COMPENSATION 512 359 438 - 438 295 - 143 FSA/HSA/HRA CONTRIBUTIONS - - 1,938 - 1,938 1,000 - 938 TOBACCO CESSATION REIMBURSEMENT - - - - - - - - Total: Employee Benefits 46,730 41,222 54,200 - 54,200 44,997 - 9,203 Purchased Professional and Technical Services ADMINISTRATIVE FEES FLEXIBLE SPENDING ADMIN. 6,992 5,932 6,500 - 6,500 6,495 - 5 ICMA RC FEES 2,000 1,500 3,000 - 3,000 2,500 - 500 PAYROLL FEES 27,929 32,553 36,000 - 36,000 34,281 - 1,719 Total: Administrative Fees 36,922 39,986 45,500 - 45,500 43,276 - 2,224 PROFESSIONAL FEES 85 16,700 1,075 - 1,075 1,075 - - RANDOM DRUG SCREEN 495 646 900 - 900 272 - 628 POLICE POST-OFFER PHYSICALS 2,310 520 2,360 - 2,360 2,135 - 225 FIRE POST-OFFER PHYSICALS 1,835 760 3,600 - 3,600 2,670 570 360 EAP SERVICES 5,072 3,637 5,074 - 5,074 4,484 - 590 EAP ON-CALL SERVICES - 500 700 - 700 - - 700 EMPLOYEE APPRECIATION - - 2,000 - 2,000 - - 2,000 RECRUITMENT 1,525 2,000 1,500 - 1,500 697 - 803 Total: Professional Fees 11,322 24,762 17,209 - 17,209 11,333 570 5,306 Total: Purchased Professional and Technical Services 48,243 64,748 62,709 - 62,709 54,610 570 7,530 Purchased-Property Services RENTAL EQUIPMENT/EMPLOYEE APPRECIATION - - - - - - - - Total: Purchased-Property Services - - - - - - - - Other Purchased Services COMMUNICATIONS 848 849 852 - 852 768 - 84 COMMUNICATIONS/POSTAGE 43 4 100 - 100 - - 100 ADVERTISING 3 458 425 - 425 161 - 264 PRINTING 63 - 100 - 100 86 - 14 TRAVEL IPMA CONFERENCES - - 1,500 - 1,500 - - 1,500 GLGPA CONFERENCE 460 - 1,700 - 1,700 - - 1,700 GRA CONFERENCE 269 838 450 - 450 - - 450 RECRUITMENT 2,180 - 2,100 - 2,100 2,100 - (0) EMPLOYEE TRAINING - - - - - (0) - 0 Total: Travel 2,910 838 5,750 - 5,750 2,100 - 3,650 DUES AND FEES SHRM 77 - 185 - 185 - - 185 IPMA 174 149 149 - 149 - - 149 GLGPA 70 50 100 - 100 100 - - WORLD AT WORK 350 245 350 - 350 - - 350 GEORGIA RECORDS ASSOCIATION - 20 20 - 20 20 - - SPECIAL NEEDS CERTIFIED - 365 365 - 365 365 - - OTHER - 250 - - - - - - Total: Dues & Fees 671 1,079 1,169 - 1,169 485 - 684 EDUCATION & TRAINING GLGPA CONFERENCE 640 395 1,000 - 1,000 395 - 605 EMPLOYEE TRAINING 365 8,185 14,000 - 14,000 6,954 - 7,046 IPMA CONFERENCE - - 700 - 700 - - 700 EMPLOYEE WELLNESS 5,729 5,829 40,000 (32,800) 7,200 7,191 - 9 GRA CONFERENCE 568 500 300 - 300 63 - 237 Total: Education & Training 7,302 14,909 56,000 (32,800) 23,200 14,603 - 8,597 MAINTENANCE CONTRACTS - 180 140 - 140 140 - (0) Total: Maintenance Contracts 15,275 31,691 113,674 (65,600) 48,074 30,196 - 17,878 Total: Other Purchased Services 11,839 18,316 64,536 (32,800) 31,736 18,343 - 13,393 FY 2017 Actuals FY 2015 Actuals FY 2016 Supplies GENERAL SUPPLIES 19 225 1,000 - 1,000 424 - 576 5 YEAR PINS 174 285 792 - 792 792 - 0 EMPLOYEE APPRECIATION 11 1,872 2,000 - 2,000 577 - 1,423 Total: General Supplies 204 2,382 3,792 - 3,792 1,793 - 1,999 FOOD/MEALS 306 275 1,000 - 1,000 846 - 154 EMPLOYEE APPRECIATION 380 1,491 1,500 - 1,500 1,051 - 449 Total: Food/Meals 686 1,766 2,500 - 2,500 1,896 - 604 Total: Supplies 890 4,148 6,292 - 6,292 3,690 - 2,602 Machinery & Equipment FURNITURE & FIXTURES 50 206 48 - 48 - - 48 OTHER EQUIPMENT - - - - - 0 - (0) OTHER EQUIP/CELL PHONE REPLACEMENT - 115 150 - 150 21 - 129 Total: Machinery & Equipment 50 322 198 - 198 21 - 177 Total: Human Resources 247,351 272,594 334,445 (32,800) 301,645 267,504 570 33,571 BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. Employee Wellness (32,800) Total Decrease (32,800)$ (32,800)$ TOTAL BUDGET AMENDMENTS Amendment Reason Return unspent wellness money to the HRA liability account General Government Buildings Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Purchased Professional and Technical Services PROFESSIONAL FEES/CITY HALL - - 3,000 - 3,000 1,288 - 1,713 CONTRACTED/MOWING AT FACILITIES - - - - - - - - CLEANING SERVICES/CITY HALL - - - - - (6,000) 6,000 - GARBAGE PICKUP/CITY HALL - - - - - 0 - (0) FACILITIES REPAIRS & MAINTENANCE/CITY HALL 4,146 - 163,063 (36,675) 126,388 59,779 - 66,609 GROUNDS REPAIRS & MAINTENANCE/CITY HALL - - - - - - - - Total: Purchased Professional and Technical Services 4,146 - 166,063 (36,675) 129,388 55,066 6,000 68,322 Purchased-Property Services RENTAL LAND & BUILDINGS 375,230 386,420 308,291 - 308,291 308,283 - 8 Total: Purchased-Property Services 375,230 386,420 308,291 - 308,291 308,283 - 8 Other Purchased Services MAINTENANCE CONTRACTS - - - - - - - - PEST CONTROL/CITY HALL - - - - - - - - OTHER PURCHASED SERVICES - - - - - - - - Total: Other Purchased Services - - - - - - - - Supplies GENERAL SUPPLIES/CITY HALL - - - - 41 41 - - WATER/SEWAGE/CITY HALL - - - - 6,064 6,064 - - NATURAL GAS/CITY HALL - - - - 775 775 - - ELECTRICITY/CITY HALL - - - - 32,757 32,757 - - Total: Other Purchased Services - - - - 39,637 39,637 - - Machinery & Equipment OTHER EQUIPMENT - - - - - 770 - (770) Total: Machinery & Equipment - - - - - 770 - (770) Other Costs INTERGOVERNMENTAL 6,080 - - - - - - - Total: Other Costs 6,080 - - - - - - - Total: General Government Buildings 385,455 386,420 474,354 (36,675) 477,316 403,756 6,000 67,560 BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. Facility Repair & Maintenance/City Hall (36,675) Total Decrease (36,675)$ (36,675)$ TOTAL BUDGET AMENDMENTS Amendment Reason Move to General Administration & IT to cover purchases made for the new city hall FY 2017 Actuals FY 2015 Actuals FY 2016 Communications Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 197,244 139,320 70,000 - 70,000 70,000 - 0 SALARIES & WAGES/OVERTIME - 1,576 - - - - - - Total: Salaries & Wages 197,244 140,896 70,000 - 70,000 70,000 - 0 Employee Benefits GROUP INSURANCE 24,672 12,072 - - - - - - MEDICAL INSURANCE - - 9,250 (4,500) 4,750 427 - 4,323 DENTAL INSURANCE - - 811 - 811 811 - 0 VISION INSURANCE - - 190 - 190 190 - (0) LIFE INSURANCE - - 365 - 365 365 - - AD&D INSURANCE - - 10 - 10 10 - (0) SHORT TERM DISABILITY - - 66 - 66 66 - 0 LONG TERM DISABILITY - - 280 - 280 280 - (0) 401A (SS MATCH) 7,397 5,383 4,340 - 4,340 4,326 - 14 FICA MEDICARE 2,727 1,981 1,015 - 1,015 990 - 25 401A ER MATCH OF 457B CONTRIBUTIONS 1,795 1,161 8,400 - 8,400 178 - 8,222 PENSION (GMEBS) 17,751 24,052 - - - - - - TUITION REIMBURSEMENT 3,000 6,000 - - - - - - UNEMPLOYMENT INSURANCE 198 169 68 - 68 68 - (0) WORKER'S COMPENSATION 1,557 435 213 - 213 213 - 0 FSA/HSA/HRA CONTRIBUTIONS 2,400 1,125 1,800 - 1,800 1,800 - - Total: Employee Benefits 61,496 52,377 26,808 (4,500) 22,308 9,724 - 12,584 Purchased Professional and Technical Services PROFESSIONAL FEES - 55,670 74,160 - 74,160 61,800 12,360 - PHOTOGRAPHY 1,125 1,850 1,500 - 1,500 150 - 1,350 WEBSITE DESIGN 48,030 - - - - - - - GRAND OPENINGS 624 - - - - - - - Total: Professional Fees 49,779 1,850 1,500 - 1,500 150 - 1,350 Total: Purchased Professional and Technical Services 49,779 57,520 75,660 - 75,660 61,950 12,360 1,350 Other Purchased Services COMMUNICATIONS 1,326 1,447 720 - 720 609 - 111 POSTAGE 896 45 350 - 350 350 - (0) ADVERTISING 2,656 4,195 9,000 - 9,000 3,341 - 5,659 GRAND OPENINGS 96 350 - - - - - - Total: Advertising 2,752 - - - - - - - PRINTING 11,125 2,737 10,000 - 10,000 491 - 9,509 TRAVEL 3,296 736 - - - - - - GOVERNMENT SOCIAL MEDIA CONFERENCE - 608 - - - - - - GOVERNMENT COMMUNICATORS - - 350 - 350 13 - 337 SOCIAL MEDIA CLUB OF ATLANTA - - - - - - - - Total: Travel 3,296 1,344 350 - 350 13 - 337 DUES & FEES PUBLIC RELATIONS SOCIETY OF AMERICA 705 - - - - - - - OTHER - 496 - - - - - - Total: Dues & Fees 705 496 - - - - - - EDUCATION & TRAINING 4,127 138 - - - - - - GOVERNMENT SOCIAL MEDIA CONFERENCE - 382 - - - - - - GOVERNMENT COMMUNICATORS - - - - - (285) - 285 Total: Education & Training 4,127 520 - - - (285) - 285 MAINTENANCE CONTRACTS CONSTANT CONTACT 780 923 816 - 816 765 - 51 WEBSITE MAINTENANCE 2,165 2,180 8,000 - 8,000 880 - 7,120 ADOBE CREATIVE CLOUD 1,190 1,713 1,680 - 1,680 1,483 - 197 HOOTSUITE PRO - 120 120 - 120 120 - 0 SURVEY MONKEY - 300 300 - 300 300 - - VENNGAGE 57 - - - - - - - OTHER 646 258 - - - - - - Total: Maintenance Contracts 4,838 5,494 10,916 - 10,916 3,548 - 7,368 Total: Other Purchased Services 29,065 16,629 31,336 - 31,336 8,067 - 23,269 Supplies GENERAL SUPPLIES 539 923 300 - 300 28 - 272 GRAND OPENINGS SUPPLIES 368 - - - - - - - BETTER TOGETHER - 256 - - - - - - Total: General Supplies 907 1,178 300 - 300 28 - 272 FOOD/MEALS - 39 - - - - - - GRAND OPENINGS FOOD 66 - - - - - - - Total: Food/Meals 66 39 - - - - - - UNIFORMS - 30 50 - 50 - - 50 PROMOTIONAL ITEMS 4,689 3,531 - - - - - - Total: Supplies 5,661 4,778 350 - 350 28 - 322 FY 2017 Actuals FY 2015 Actuals FY 2016 Machinery & Equipment FURNITURE & FIXTURES - - 500 - 500 117 - 383 OTHER EQUIPMENT - 3,383 75 - 75 75 - 0 CAMERAS 1,308 1,293 650 - 650 300 - 350 CELL PHONE 100 - 100 - 100 - - 100 Total: Other Equipment 1,408 1,293 750 - 825 300 - 450 Total: Machinery & Equipment 1,408 4,676 1,325 - 1,325 492 - 833 Total: Innovation & Engagement 344,653 276,877 205,479 (4,500) 200,979 150,261 12,360 38,358 BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. Benefits (4,500) Total Decrease (4,500)$ (4,500)$ TOTAL BUDGET AMENDMENTS Amendment Reason Decreased to cover benefit expenses beyond average budgeted amount per employee in Community Outreach Community Outreach & Engagement Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES - - 92,029 - 92,029 75,553 - 16,476 Total: Salaries & Wages - - 92,029 - 92,029 75,553 - 16,476 Employee Benefits GROUP INSURANCE - - - - - - - - MEDICAL INSURANCE - - 10,174 4,500 14,674 14,293 - 381 DENTAL INSURANCE - - 811 - 811 811 - 0 VISION INSURANCE - - 190 - 190 190 - (0) LIFE INSURANCE - - 301 - 301 301 - (0) AD&D INSURANCE - - 8 - 8 8 - (0) SHORT TERM DISABILITY - - 66 - 66 65 - 1 LONG TERM DISABILITY - - 231 - 231 231 - 0 401A (SS MATCH) - - 3,452 - 3,452 2,833 - 619 FICA MEDICARE - - 1,335 - 1,335 1,009 - 326 401A ER MATCH OF 457B CONTRIBUTIONS - - 920 - 920 577 - 343 PENSION (GMEBS) - - 8,788 - 8,788 3,725 - 5,063 TUITION REIMBURSEMENT - - 3,000 - 3,000 1,374 - 1,626 UNEMPLOYMENT INSURANCE - - 100 - 100 87 - 13 WORKER'S COMPENSATION - - 279 - 279 - - 279 FSA/HSA/HRA CONTRIBUTIONS - - 969 - 969 500 - 469 Total: Employee Benefits - - 30,624 4,500 35,124 26,005 - 9,119 Purchased Professional and Technical Services PROFESSIONAL FEES - - - - - - - - PHOTOGRAPHY - - 1,000 - 1,000 1,000 - - GRAND OPENINGS - - - - - - - - Total: Professional Fees - - 1,000 - 1,000 1,000 - - CONTRACTED - - - - - - - - Total: Purchased Professional and Technical Services - - 1,000 - 1,000 1,000 - - Other Purchased Services COMMUNICATIONS - - 720 - 720 720 - - POSTAGE - - - - - - - - ADVERTISING - - - - - - - - GRAND OPENINGS - - - - - - - - Total: Advertising - - - - - - - - PRINTING - - - - - (0) - 0 BETTER TOGETHER - - 400 - 400 400 - - MILTON CARES - - 125 - 125 - - 125 TRAVEL - - - - - - - - SOUTHEAST FESTIVALS & EVENTS CONFERENCE - - 770 - 770 770 - - Total: Travel - - 770 - 770 770 - - DUES & FEES BETTER TOGETHER - - - - - - - - OTHER - - - - - - - - Total: Dues & Fees - - - - - - - - EDUCATION & TRAINING - - - - - - - - SOUTHEAST FESTIVALS & EVENTS CONFERENCE - - 400 - 400 400 - - GOVERNMENT COMMUNICATORS QUARTERLY MTGS - - - - - - - - Total: Education & Training - - 400 - 400 400 - - Total: Other Purchased Services - - 2,415 - 2,415 2,290 - 125 Supplies GENERAL SUPPLIES - - 40,000 5,105 45,105 44,475 525 105 GRAND OPENINGS SUPPLIES - - 337 - 337 337 - 0 BETTER TOGETHER - - 250 - 250 203 - 47 Total: General Supplies - - 40,587 5,105 45,692 45,014 525 153 FOOD/MEALS - - - - - - - - GRAND OPENINGS FOOD - - 1,000 - 1,000 1,000 - 0 MILTON CARES - - 500 - 500 500 - - Total: Food/Meals - - 1,500 - 1,500 1,500 - 0 UNIFORMS - - - - - - - - PROMOTIONAL ITEMS - - 4,000 - 4,000 2,952 - 1,048 Total: Supplies - - 46,087 5,105 51,192 49,466 525 1,201 FY 2017 Actuals FY 2015 Actuals FY 2016 Machinery & Equipment OTHER EQUIPMENT - - - - - - - - BETTER TOGETHER - - 163 - 163 163 - (0) MILTON CARES - - 125 - 125 125 - - Total: Other Equipment - - - - 288 - - - Total: Machinery & Equipment - - 288 - 288 288 - (0) Total:Community Outreach - - 172,443 9,605 182,048 154,602 525 26,921 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Benefits 4,500 2. General Supplies 5,105 Total Increase 9,605$ 9,605$ TOTAL BUDGET AMENDMENTS Increased to cover benefit expenses beyond average budgeted amount per employee Increased to account for Party on the Plaza ticket sales Amendment Reason Police Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 2,014,578 2,094,939 2,290,548 - 2,290,548 2,225,554 - 64,994 SALARIES AND WAGES / OVERTIME 69,319 80,816 62,465 - 62,465 58,968 - 3,497 SALARIES AND WAGES / RESTRICTED ON-CALL PAY 8,517 7,725 7,800 - 7,800 7,334 - 466 SALARIES AND WAGES / HOLIDAY PAY 111,460 119,804 111,400 - 111,400 104,952 - 6,448 Total: Salaries & Wages 2,203,873 2,303,284 2,472,213 - 2,472,213 2,396,808 - 75,405 Employee Benefits GROUP INSURANCE 413,604 403,431 - - - - - - MEDICAL INSURANCE - - 437,482 (26,980) 410,502 381,997 - 28,505 DENTAL INSURANCE - - 34,873 - 34,873 32,896 - 1,977 VISION INSURANCE - - 8,170 - 8,170 6,949 - 1,221 LIFE INSURANCE - - 11,227 - 11,227 11,087 - 140 AD&D INSURANCE - - 315 - 315 311 - 4 SHORT TERM DISABILITY - - 2,838 - 2,838 2,638 - 200 LONG TERM DISABILITY - - 8,491 - 8,491 8,417 - 74 401A (SS MATCH) 95,084 103,249 98,767 - 98,767 98,748 - 19 FICA MEDICARE 30,975 31,986 31,653 - 31,653 31,579 - 74 401A ER MATCH OF 457B CONTRIBUTIONS 39,258 57,825 98,201 - 98,201 57,005 - 41,196 PENSION (GMEBS) 152,149 136,852 131,079 - 131,079 98,960 - 32,119 TUITION REIMBURSEMENT 10,588 14,340 27,000 - 27,000 17,034 - 9,966 UNEMPLOYMENT INSURANCE 2,355 2,243 2,200 - 2,200 2,145 - 55 WORKER'S COMPENSATION 77,474 89,451 106,514 - 106,514 81,843 - 24,671 FSA/HSA/HRA CONTRIBUTIONS 4,800 14,775 41,667 - 41,667 38,825 - 2,842 OTHER EMPLOYEE BENEFITS 9,545 - - - - - - - Total: Employee Benefits 835,832 854,151 1,040,477 (26,980) 1,013,497 870,433 - 143,064 Purchased Professional and Technical Services PROFESSIONAL FEES 831 909 2,000 - 2,000 914 - 1,086 LASER & RADAR RECERTIFICATION 1,000 1,100 1,500 - 1,500 770 - 730 K-9 2,146 2,558 2,500 - 2,500 1,040 - 1,460 GRAPHICS FOR PATROL CARS 1,577 520 2,000 - 2,000 (23,876) 23,455 2,421 INMATE MEDICAL SERVICES 11,420 8,966 25,000 - 25,000 17,493 - 7,507 TAG & TITLE APPLICATIONS 404 392 600 - 600 376 - 224 RECRUITMENT TESTING-POLYGRAPH 900 400 2,700 - 2,700 725 - 1,975 RECRUITMENT TESTING - PYSCH 2,300 1,900 3,000 - 3,000 2,800 - 200 WRITTEN ENTRY LEVEL TEST 710 420 1,000 - 1,000 660 - 340 PROMOTION EXAMINATIONS - - 1,100 - 1,100 883 - 217 EMPLOYMENT BACKGROUND CHECKS 2,221 564 1,898 - 1,898 1,895 - 3 IACP NET YEARLY FEES 1,000 875 1,000 - 1,000 875 - 125 HEALTH & WELLNESS PROGRAM 9,115 5,985 10,000 - 10,000 10,000 - 1 Total: Professional Fees 33,623 24,590 54,298 - 54,298 14,999 23,455 15,844 PROFESSIONAL FEES / INVESTIGATIONS INVESTIGATIVE DATABASE SUB 2,128 2,128 4,003 - 4,003 4,003 - - OTHER INVESTIGATIVE FEES 547 2,005 6,300 - 6,300 874 - 5,426 Total: Professional Fees/Investigations 2,675 4,133 10,303 - 10,303 4,877 - 5,426 EQUIPMENT REPAIR & MAINT 834 254 2,500 - 2,500 1,505 - 995 EQUIPMENT R&M/MOTOROLA RADIOS 714 58 1,000 - 1,000 - - 1,000 Total: Equipment Repair & Maintenance 1,548 312 3,500 - 3,500 1,505 - 1,995 FACILITIES REPAIR & MAINT 875 434 1,500 - 1,500 1,500 - 0 VEHICLE REPAIR & MAINT 49,294 79,953 87,507 13,623 101,130 70,006 819 30,304 RENTAL LAND & BUILDINGS 490 - - - - - - - RANGE FEES 6,785 - - - - - - - STORAGE UNIT 995 2,643 3,240 - 3,240 3,066 - 174 Total: Rental Land & Buildings 8,270 2,643 3,240 - 3,240 3,066 - 174 Total: Purchased Professional and Technical Services 96,285 112,064 160,348 13,623 173,971 95,953 24,274 53,743 Other Purchased Services COMMUNICATIONS 33,317 35,467 40,000 - 40,000 29,515 - 10,485 POSTAGE 1,968 308 1,500 - 1,500 764 - 736 PRINTING - - - - - - - - CITATIONS, FORMS & DOCUMENTS 1,811 800 3,000 - 3,000 1,552 - 1,448 BUSINESS CARDS 1,285 1,655 1,500 - 1,500 1,097 - 403 Total: Printing 3,096 2,455 4,500 - 4,500 2,648 - 1,852 TRAVEL 2,395 317 1,000 - 1,000 579 - 421 CRUISE CARDS (41) - - - - - - - IACP CONFERENCE 2,036 - - - - - - - CALEA CONFERENCE 804 - 3,000 - 3,000 172 - 2,828 UPD 4,795 8,550 5,000 - 5,000 4,566 - 434 K-9 1,572 - 1,000 - 1,000 766 - 234 SWAT 993 1,061 2,500 - 2,500 2,074 - 426 RECORDS CLERK CONFERENCE 650 - 500 - 500 500 - - GACP CONFERENCE - 594 900 - 900 266 - 635 GPSTC 194 1,292 2,000 - 2,000 1,118 - 882 CID TRAVEL - - 2,281 - 2,281 2,081 - 200 GPAC TRAVEL 1,354 1,209 2,000 - 2,000 1,375 - 625 AA/TAC CONFERENCE 196 346 750 - 750 750 - - COMMAND COLLEGE 1,368 8,173 8,500 - 8,500 6,893 - 1,607 SSD - 7,173 6,000 - 6,000 3,775 - 2,225 MPD EXPLORERS PROGRAM - 562 6,000 - 6,000 5,471 - 529 CITIZENS POLICE ACADEMY - 1,438 - - - - - - Total: Travel 16,316 30,716 41,431 - 41,431 30,386 - 11,045 FY 2017 Actuals FY 2015 Actuals FY 2016 DUES AND FEES 1,406 1,805 3,000 - 3,000 2,273 - 727 GEORGIA POLICE ACCREDITATION COALITION 75 94 125 - 125 125 - - GEORGIA ASSN OF CHIEFS OF POLICE 575 650 375 - 375 200 - 175 INTERNATIONAL ASSN OF CHIEFS OF POLICE 772 475 625 - 625 475 - 150 POST FEES 1,311 585 2,000 - 2,000 1,528 - 472 ACCREDITATION FEES 4,065 4,315 6,500 - 6,500 5,467 - 1,033 CID CONFIDENTIAL FUNDS - - 1,000 - 1,000 500 - 500 RANGE FEES - 8,400 10,000 - 10,000 5,100 - 4,900 MPD EXPLORERS PROGRAM - - - - - (484) - 484 Total: Dues and Fees 8,204 16,324 23,625 - 23,625 15,184 - 8,441 EDUCATION & TRAINING 517 290 1,500 - 1,500 365 - 1,135 PROFESSIONAL DEVELOPMENT UPD 3,770 10,098 10,500 - 10,500 5,637 - 4,863 GACP CONFERENCE 265 490 500 - 500 500 - - RECORDS CLERK CONFERENCE 250 - 700 - 700 700 - - AA/TAC CONFERENCE 130 250 250 - 250 - - 250 CRIMINAL INVESTIGATIONS - 1,274 5,000 - 5,000 2,142 - 2,858 CANINE TRAINING 6,650 - 1,000 - 1,000 1,000 - - NCGLEA 3,800 2,438 1,950 - 1,950 1,938 - 13 SWAT 1,001 450 1,500 - 1,500 1,060 - 440 PROFESSIONAL MANAGEMENT PROGRAM - - - - - - - - CALEA CONFERENCE 670 - 1,500 - 1,500 1,500 - - R.A.D 1,900 2,940 2,000 - 2,000 - - 2,000 INSTRUCTOR TRAINING - - 1,200 - 1,200 - - 1,200 GPAC TRAINING 200 200 450 - 450 150 - 300 COMMAND COLLEGE 510 11,160 13,000 - 13,000 10,090 - 2,910 IACA - 1,185 - - - - - - MPD EXPLORERS PROGRAM - 20 - - - - - - SSD - - 5,000 - 5,000 1,879 - 3,121 Total: Education & Training 19,662 30,795 46,050 - 46,050 26,960 - 19,090 CONTRACT LABOR - 9,991 - - - - - - Total: Contract Labor - 9,991 - - - - - - MAINTENANCE CONTRACTS - - 974 - 974 974 - (0) INMATE SERVICES - - 5,000 - 5,000 5,000 - - PROPERTY & EVIDENCE IGA 55,000 60,000 60,000 - 60,000 50,000 - 10,000 800 MHZ FEES TO FULTON CTY 8,116 1,672 162,000 - 162,000 124,486 - 37,514 INNOVATIVE DATA SOLUTIONS 4,373 4,105 4,900 - 4,900 4,043 - 857 ANIMAL CONTROL - FULTON CO 24,261 24,991 30,000 - 30,000 20,636 - 9,364 CHOICEPOINT/CLEAR 4,541 5,245 5,683 - 5,683 4,125 - 1,558 CRIME REPORTING 3,576 4,776 13,465 - 13,465 8,105 - 5,360 CELLEBRITE SYS 4,648 1,550 3,250 - 3,250 3,099 - 151 AFIS CIRCUIT 9,852 9,477 9,874 - 9,874 7,149 - 2,725 RING CENTRAL 480 480 500 - 500 464 - 36 ELECTRONIC WARRANT INTERCHANGE 1,295 1,295 1,300 - 1,300 1,300 - 0 VIGILANT SOLUTIONS - 1,450 6,000 - 6,000 4,350 - 1,650 PEN-LINK - - 313 - 313 313 - 1 Total: Maintenance Contracts 116,141 115,040 303,259 - 303,259 234,044 - 69,215 Total: Other Purchased Services 198,704 241,095 460,365 - 460,365 339,500 - 120,865 Supplies GENERAL SUPPLIES 15,336 12,301 13,000 - 13,000 8,833 - 4,167 AMMUNITION 14,940 11,562 10,000 - 10,000 7,978 1,690 332 K-9 276 496 1,000 - 1,000 516 - 484 NEW EMPLOYEES 4,396 111 - - - - - - RANGE SUPPLIES 1,794 278 1,000 - 1,000 644 - 356 FIRST AID KITS 1,482 - 500 - 500 500 - - ALCO SENSOR MOUTH PIECES 675 - 200 - 200 200 - - ID CARDS AND SETUP FEE 1,198 214 1,000 - 1,000 886 - 114 JAIL SUPPLIES 765 1,260 2,000 - 2,000 1,056 - 944 CRIME SCENE SUPPLIES - 1,353 1,500 - 1,500 1,158 - 342 CRIME PREVENTION - 3,140 2,000 - 2,000 1,794 - 206 Total: General Supplies 40,862 30,715 32,200 - 32,200 23,565 1,690 6,945 GASOLINE/DIESEL 133,675 105,493 114,987 - 114,987 98,287 - 16,700 FOOD/MEALS 1,318 1,061 1,500 - 1,500 573 - 927 CRIME PREVENTION - 175 750 - 750 109 - 641 BOOK & PERIODICALS 857 1,596 1,000 - 1,000 262 - 738 UNIFORMS 40,423 40,474 36,550 - 36,550 25,516 5,402 5,632 AWARDS AND RECOGNITION 276 313 2,000 - 2,000 1,761 - 239 BODY ARMOR 10,435 8,640 13,320 - 13,320 5,084 7,544 692 CRIME PREVENTION - 1,136 1,000 - 1,000 369 - 631 Total: Supplies/Uniforms 51,134 50,563 52,870 - 52,870 32,730 12,946 7,194 Total: Supplies 227,845 189,602 203,307 - 203,307 155,526 14,636 33,145 Machinery & Equipment FURNITURE & FIXTURES 2,735 3,138 2,000 - 2,000 - - 2,000 COMPUTER / SOFTWARE - 8,495 4,797 - 4,797 4,797 - 0 OTHER EQUIPMENT - - - - - - - - CRIME PREVENTION MATERIALS 9,857 3,351 10,000 - 10,000 6,934 - 3,066 ICOP STORAGE 565 84 750 - 750 - - 750 TRAINING AIDS 300 1,286 500 - 500 488 - 12 FIRE EXTINGUISHERS 703 - 250 - 250 - - 250 TICKET PRINTERS 960 1,411 4,000 - 4,000 2,670 - 1,330 SWAT 187 - 7,500 - 7,500 7,500 - (0) PATROL EQUIPMENT 39,724 10,370 6,500 - 6,500 3,955 - 2,545 LASERS 1,913 - - - - - - - VEHICLE EQUIPMENT 1,670 7,644 - - - - - - ACTIVE SHOOTER KITS 18,720 - - - - - - - CELL PHONES 159 873 500 - 500 224 - 276 WEAPONRY 15,060 13,199 10,000 - 10,000 (17,303) 11,636 15,667 CAMERAS 15,440 - - - - - - - MOTOROLA RADIOS 15,906 162,469 5,000 - 5,000 - 4,703 297 Total: Other Equipment 121,163 200,686 45,000 - 45,000 4,469 16,338 24,193 OTHER EQUIPMENT/INVESTIGATIONS CRIME SCENE EQUIP -CID - 2,796 4,000 - 4,000 1,005 2,995 0 Total: Other Equipment/Investigations - - - - - - - - Total: Machinery & Equipment 123,897 215,115 55,797 - 55,797 10,270 19,333 26,194 Other Costs Total: Police 3,686,436 3,915,311 4,392,507 (13,357) 4,379,150 3,868,491 58,244 452,415 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Vehicle Repair & Maintenance 13,623 Total Increase 13,623$ DECREASE 1. Benefits (26,980) Total Decrease (26,980)$ (13,357)$ TOTAL BUDGET AMENDMENTS Amendment Reason Increased to account for additional insurance proceeds received Decreased to cover benefit expenses beyond average budgeted amount per employee in IT, Parks & Recreation, Community Development and Economic Development Public Works Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 587,435 673,246 807,397 - 807,397 708,996 - 98,401 SALARIES & WAGES/OVERTIME 260 744 800 - 800 683 - 117 SALARIES & WAGES/ON-CALL PAY 4,136 7,211 7,800 - 7,800 4,096 - 3,704 Total: Salaries & Wages 591,831 681,201 815,997 - 815,997 713,774 - 102,223 Employee Benefits GROUP INSURANCE 88,873 101,694 - - - - - - MEDICAL INSURANCE - - 111,914 - 111,914 99,682 - 12,232 DENTAL INSURANCE - - 8,921 - 8,921 8,431 - 490 VISION INSURANCE - - 2,090 - 2,090 1,757 - 333 LIFE INSURANCE - - 3,959 - 3,959 3,376 - 583 AD&D INSURANCE - - 109 - 109 93 - 16 SHORT TERM DISABILITY - - 726 - 726 602 - 124 LONG TERM DISABILITY - - 3,020 - 3,020 2,592 - 428 401A (SS MATCH) 23,150 27,791 36,892 - 36,892 29,960 - 6,932 FICA MEDICARE 8,166 9,395 11,606 - 11,606 9,619 - 1,987 401A ER MATCH OF 457B CONTRIBUTIONS 6,678 12,121 38,918 - 38,918 21,212 - 17,706 PENSION (GMEBS) 62,662 59,984 44,110 - 44,110 33,307 - 10,803 TUITION REIMBURSEMENT - - - - - - - - UNEMPLOYMENT INSURANCE 547 602 750 - 750 677 - 73 WORKER'S COMPENSATION 10,342 13,307 38,410 - 38,410 15,942 - 22,468 FSA/HSA/HRA CONTRIBUTIONS 2,400 2,625 10,659 - 10,659 10,659 - - Total: Employee Benefits 202,819 227,519 312,084 - 312,084 237,908 - 74,176 Purchased Professional and Technical Services PROFESSIONAL FEES 3,045 30,793 95,000 (94,000) 1,000 (14,000) 15,000 - BULKY TRASH DAY - - - - - - - - ENGINEERING & SURVEYING SERVICES 8,986 3,911 7,500 - 7,500 - 1,500 6,000 Total: Professional Fees 12,031 34,704 102,500 (94,000) 8,500 (14,000) 16,500 6,000 CONTRACTED LOWE ENGINEERING - - - - - (10,000) - 10,000 OVERHEAD TRIMMING & GRAVEL RD - - - - - - - - Total: Professional Fees/Contracted - - - - - - - - EQUIPMENT REPAIR & MAINT - - 3,150 - 3,150 1,373 - 1,777 VEHICLE REPAIR & MAINT 4,583 9,897 5,360 - 5,360 3,098 - 2,262 Total: Purchased Professional and Technical Services 16,615 44,601 111,010 (94,000) 17,010 (19,530) 16,500 20,040 Purchased-Property Services RENTAL EQUIPMENT & VEHICLES - - - - - - - - Total: Purchased-Property Services - - - - - - - - Other Purchased Services COMMUNICATIONS 3,674 4,591 7,160 - 7,160 5,492 - 1,668 POSTAGE 63 - 50 - 50 50 - (0) ADVERTISING - - - - - - - - OTHER PURCHASED SERVICES: Guardrail Repair 9,164 2,612 9,934 - 9,934 2,079 7,855 - PRINTING 164 487 200 - 200 200 - (0) TRAVEL 1,414 241 250 - 250 21 - 229 APWA CLASS 600 628 1,710 - 1,710 - - 1,710 ITE SEMINAR - 184 585 - 585 283 - 302 GIS CONFERENCE 1,530 5,164 2,950 - 2,950 2,306 - 644 ASHE TECHNICAL SEMINAR 144 50 - - - - - - IMSA - - 1,780 - 1,780 - - 1,780 NPPC - - 1,216 - 1,216 1,203 - 13 Total: Travel 3,687 6,267 8,491 - 8,491 3,813 - 4,678 DUES AND FEES 37 - 224 - 224 74 - 150 PE LICENSE 100 - 150 - 150 100 - 50 APWA 395 363 762 - 762 374 - 388 IMSA 228 170 240 - 240 190 - 50 ASHE 50 - 50 - 50 15 - 35 ITE - - 465 - 465 - - 465 CFM 50 13 100 - 100 - - 100 IECA - 510 700 - 700 - - 700 SFPMA - - 100 - 100 70 - 30 ISA - - 130 - 130 - - 130 GAA - 150 150 - 150 - - 150 GUFC - - 175 - 175 - - 175 CPESC - 250 500 - 500 - - 500 CPSWQ - 125 125 - 125 - - 125 ALTERNATE FUEL HWY IMPACT FEE - 102 - - - - - - Total: Dues & Fees 859 1,683 3,647 - 3,647 749 - 2,898 FY 2017 Actuals FY 2015 Actuals FY 2016 EDUCATION & TRAINING - 70 1,950 - 1,950 895 - 1,055 APWA 825 435 800 - 800 490 - 310 CONTINUING EDUCATION 49 99 500 - 500 - - 500 ASHE TECHNICAL SEMINAR - 110 50 - 50 - - 50 ITE TECHNICAL SEMINAR - - 130 - 130 - - 130 GA TRANSPORTATION SUMMIT 166 250 260 - 260 - - 260 IMSA - 1,250 500 - 500 - - 500 GSWCC - 180 - - - - - - CPESC - - 250 - 250 - - 250 CESSWI - - - - - - - - ARBORIST - - 70 - 70 - - 70 Total: Education & Training 1,040 2,394 4,650 - 4,650 1,385 - 3,265 MAINTENANCE CONTRACTS 800 MHZ FEES 327 61 - - - - - - Total: Maintenance Contracts 327 61 - - - - - - Total: Other Purchased Services 18,978 18,095 34,356 - 34,356 13,843 7,855 12,658 Supplies GENERAL SUPPLIES 119 846 3,000 - 3,000 276 - 2,724 ADOPT-A-ROAD/STREAMSIDE CLEANUP - - - - - - - - ARBOR DAY - - - - - - - - Total: General Supplies 119 846 3,000 - 3,000 276 - 2,724 ELECTRICITY 392,741 395,307 409,800 - 409,800 324,091 - 85,709 GASOLINE/DIESEL 2,467 6,241 14,206 - 14,206 12,439 - 1,767 FOOD/MEALS 359 68 400 - 400 208 - 192 UNIFORMS 1,430 1,929 4,775 - 4,775 1,912 - 2,863 Total: Supplies 397,116 404,391 432,181 - 432,181 338,926 - 93,255 Infrastructure ROW MAINTENANCE 470,501 488,996 554,931 - 554,931 294,580 6,428 253,923 SIGNAL MAINTENANCE 48,789 31,329 28,195 - 28,195 17,308 10,302 585 EMERGENCY SERVICES ALLOWANCE 9,305 5,050 10,125 - 10,125 3,535 2,500 4,090 MATERIALS ALLOWANCE 16,413 22,027 35,066 - 35,066 16,601 18,465 (0) TREE REMOVAL 9,305 16,475 10,000 - 10,000 (14,039) 17,250 6,789 DUMPSTER FEES 2,985 7,007 9,000 - 9,000 7,694 - 1,306 SIGNAL MATERIALS 40,510 10,182 25,000 - 25,000 18,197 6,701 103 SIGN MATERIALS 13,236 6,415 18,750 - 18,750 14,865 - 3,885 ROW MOWINGS 16,740 - - - - (43,732) 43,732 (0) Total: Infrastructure 627,784 587,482 691,067 - 691,067 315,009 105,378 270,680 Machinery & Equipment OTHER EQUIPMENT 6,295 2,199 23,000 - 23,000 19,845 - 3,155 ADOPT-A-ROAD SIGNS - - - - - - - - TOOLS/BATTERIES/CHEMICALS 5,301 5,345 7,500 - 7,500 4,314 - 3,186 CELL PHONES 70 633 300 - 300 175 - 125 Total: Other Equipment 11,666 8,177 30,800 - 30,800 24,334 - 6,466 Total: Machinery & Equipment 11,666 8,177 30,800 - 30,800 24,334 - 6,466 Total: Public Works 1,866,809 1,971,467 2,427,495 (94,000) 2,333,495 1,624,264 129,733 579,498 BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. Professional Fees (94,000) Total Decrease (94,000)$ (94,000)$ TOTAL BUDGET AMENDMENTS Amendment Reason Decreased to transfer funds to the Capital Projects Fund for the trails plan update and the parcel reailgnment project Parks and Recreation Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 149,689 166,360 189,365 - 189,365 183,789 - 5,576 SALARIES & WAGES/JOYFUL SOLES - - - - - (1) - 1 SALARIES & WAGES/OVERTIME - - - - - 0 - (0) Total: Salaries & Wages 149,689 166,360 189,365 - 189,365 183,788 - 5,577 Employee Benefits GROUP INSURANCE 20,802 25,524 - - - - - - MEDICAL INSURANCE - - 20,348 8,500 28,848 28,811 - 37 DENTAL INSURANCE - - 1,622 - 1,622 1,622 - 0 VISION INSURANCE - - 380 - 380 380 - (0) LIFE INSURANCE - - 801 - 801 801 - 0 AD&D INSURANCE - - 22 - 22 22 - (0) SHORT TERM DISABILITY - - 132 - 132 129 - 3 LONG TERM DISABILITY - - 597 - 597 597 - (0) 401A (SS MATCH) 5,613 7,409 8,393 - 8,393 8,342 - 51 FICA MEDICARE 2,070 2,197 2,618 - 2,618 2,497 - 121 401A ER MATCH OF 457B CONTRIBUTIONS - 6,068 9,133 - 9,133 8,041 - 1,092 PENSION (GMEBS) 11,586 8,805 8,485 - 8,485 8,243 - 242 UNEMPLOYMENT INSURANCE 263 249 500 - 500 241 - 259 WORKER'S COMPENSATION 3,630 4,405 4,720 - 4,720 4,720 - 0 FSA/HSA/HRA CONTRIBUTIONS - 1,125 1,938 - 1,938 1,938 - - Total: Employee Benefits 43,963 55,781 59,689 8,500 68,189 66,384 - 1,805 Purchased Professional and Technical Services PROFESSIONAL FEES 5,901 10,487 19,525 - 19,525 2,969 - 16,556 CONTRACTED - - - - - - - - PARK MOWING & LITTER PICKUP 164,101 264,181 445,000 - 445,000 223,446 90,537 131,017 Total: Professional Fees/Contracted 164,101 264,181 445,000 - 445,000 223,446 90,537 131,017 FACILITY REPAIR & MAINT 10,245 13,391 45,000 - 45,000 31,986 - 13,014 LIGHTING MAINTENANCE 302 497 500 - 500 500 - (0) Total: Facility Repair & Maintenance 10,547 13,889 45,500 - 45,500 32,486 - 13,014 VEHICLE REPAIR & MAINT - 1,520 1,785 - 1,785 1,202 - 583 GROUNDS REPAIR & MAINT 54,865 23,093 95,000 - 95,000 75,327 19,173 500 Total: Purchased Professional and Technical Services 235,414 313,169 606,810 - 606,810 335,430 109,711 161,669 Purchased-Property Services RENTAL LAND & BUILDINGS 7,500 - - - - - - - FCBOE LEASE 10,604 26,006 38,000 - 38,000 21,583 4,645 11,772 Total: Rental Land & Buildings 18,104 26,006 38,000 - 38,000 21,583 4,645 11,772 RENTAL EQUIPMENT & VEHICLES 8,380 8,973 12,550 - 12,550 8,955 - 3,596 Total: Purchased-Property Services 26,484 34,978 50,550 - 50,550 30,538 4,645 15,367 Other Purchased Services COMMUNICATIONS 1,172 1,270 1,476 - 1,476 1,344 - 132 BROADWELL PAVILION 191 - - - - - - - Total: Communications 1,363 1,270 1,476 - 1,476 1,344 - 132 POSTAGE 70 6 50 - 50 50 - (0) ADVERTISING 432 - - - - 0 - (0) PRINTING 48 65 300 - 300 300 - 0 TRAVEL: Nat'l GRPA, Meals & Mileage 593 658 2,593 - 2,593 2,032 - 561 DUES AND FEES: GRPA Dues 644 735 1,500 - 1,500 655 - 845 ADMISSION FEES - 1,608 2,400 - 2,400 2,400 - 0 EDUCATION & TRAINING: Nat'l RPA 736 400 2,100 - 2,100 2,100 - - CONTRACT LABOR: For programs & activities 4,350 4,940 5,200 - 5,200 5,025 - 175 JOYFUL SOLES - - - - - - - - IGA-ALPHARETTA PARKS & REC 326,458 435,916 362,607 - 362,607 362,607 - 1 PEST CONTROL-P&R FACILITIES - 2,330 3,000 - 3,000 2,010 - 990 REC1 - - 900 - 900 700 - 200 PORTABLE TOILET RENTAL 3,118 1,625 2,520 - 2,520 2,520 - 0 Total: Other Purchased Services 337,812 449,554 384,646 - 384,646 381,743 - 2,903 FY 2017 Actuals FY 2015 Actuals FY 2016 Supplies GENERAL SUPPLIES 8,631 21,357 20,000 - 20,000 19,792 - 208 JOYFUL SOLES - - - 2,319 2,319 2,319 - (0) WATER/SEWERAGE 30,424 34,168 70,000 - 70,000 4,229 - 65,772 NATURAL GAS 961 1,406 2,300 - 2,300 1,119 - 1,181 ELECTRICITY 4,994 31,232 47,400 - 47,400 35,017 - 12,383 GASOLINE 492 448 500 - 500 (525) - 1,025 FOOD/MEALS 645 1,892 500 - 500 481 - 19 UNIFORMS - 272 - - - (7) - 7 Total: Supplies/Uniforms 46,147 90,776 140,700 2,319 143,019 62,424 - 80,595 Machinery & Equipment FURNITURE & FIXTURES - 120 1,000 - 1,000 21 - 979 OTHER EQUIPMENT - 8,015 - - - - - - Total Machinery & Equipment - 8,135 1,000 - 1,000 21 - 979 Total: Parks & Recreation 839,510 1,118,753 1,432,760 10,819 1,443,579 1,060,328 114,356 268,895 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Benefits 8,500 2. General Supplies/Joyful Soles 2,319 Total Increase 10,819$ 10,819$ TOTAL BUDGET AMENDMENTS Increase from Community Services Project Grant Amendment Reason Increased to cover benefit expenses beyond average budgeted amount per employee Community Development Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 460,802 463,528 673,388 - 673,388 635,165 38,223 SALARIES & WAGES/OVERTIME 24 - - - - (1) 1 Total: Salaries & Wages 460,826 463,528 673,388 - 673,388 635,164 38,224 Employee Benefits GROUP INSURANCE 72,875 64,996 - - - - - MEDICAL INSURANCE - - 81,392 4,480 85,872 85,872 0 DENTAL INSURANCE - - 6,488 - 6,488 6,451 37 VISION INSURANCE - - 1,520 - 1,520 1,357 163 LIFE INSURANCE - - 2,896 - 2,896 2,643 253 AD&D INSURANCE - - 80 - 80 74 6 SHORT TERM DISABILITY - - 528 - 528 501 27 LONG TERM DISABILITY - - 2,166 - 2,166 2,020 146 401A (SS MATCH) 17,281 17,398 28,330 - 28,330 26,715 1,615 FICA MEDICARE 6,303 6,464 9,446 - 9,446 8,856 590 401A ER MATCH OF 457B CONTRIBUTIONS 2,766 3,214 23,721 - 23,721 5,497 18,224 PENSION (GMEBS) 34,777 29,391 41,160 - 41,160 25,340 15,820 UNEMPLOYMENT INSURANCE 367 409 500 - 500 450 50 WORKER'S COMPENSATION 2,847 2,525 4,711 - 4,711 3,301 1,410 FSA/HSA/HRA CONTRIBUTIONS - 1,500 5,988 - 5,988 5,000 988 Total: Employee Benefits 137,217 125,896 208,926 4,480 213,406 174,076 39,330 Purchased Professional and Technical Services PROFESSIONAL FEES 90,158 8,238 - 3,950 3,950 3,900 50 BULKY TRASH 15 1,500 2,300 - 2,300 520 1,780 HAZARDOUS WASTE COLLECTION 7,423 16,612 24,000 - 24,000 10,363 13,637 TDR EASEMENT RECORDING - 78 500 - 500 - 500 Total: Professional Fees 97,596 26,428 26,800 3,950 30,750 14,783 15,967 CONTRACTED - - - - - - - VEHICLE REPAIR & MAINT 5,090 314 1,500 - 1,500 949 551 Total: Purchased Professional and Technical Services 102,686 26,742 28,300 3,950 32,250 15,732 16,518 Other Purchased Services COMMUNICATIONS 4,194 2,557 4,000 - 4,000 3,764 236 POSTAGE 2,542 716 300 - 300 (21) 321 ADVERTISING 6,047 4,989 5,000 - 5,000 4,794 206 PRINTING 1,636 3,472 4,800 - 4,800 3,468 1,332 TRAVEL 24 5 - - - - - GPA CONFERENCE 1,705 1,405 800 - 800 - 800 GAZA CONFERENCE 1,120 377 400 - 400 (33) 433 APA NATIONAL CONFERENCE - - 900 - 900 900 - GACE CONFERENCE - - 1,432 - 1,432 683 750 BOARDS & COMMISSIONS TRAINING - - 500 - 500 200 300 STORMWATER TRAINING (NPDES FUNDS) - - - - - - - GA URBAN FORESTRY COUNCIL CONFERENCE - 800 800 - 800 656 144 SUSTAINABILITY COORDINATOR TRAVEL - - 400 - 400 298 102 Total: Travel 2,849 2,587 5,232 - 5,232 2,704 2,528 DUES AND FEES - 42 - - - - - CPESC 375 - - - - - - IECA 340 - - - - - - ASPFM 60 - - - - - - GACE MEMBERSHIP - - 100 - 100 84 16 GA URBAN FORESTRY COUNCIL - 35 - - - - - TREE CARE INDUSTRY ASSOC - - - - - (10) 10 GAZA MEMBERSHIP - - 50 - 50 - 50 APA MEMBERSHIP 832 1,441 1,200 - 1,200 460 740 KEEP MILTON BEAUTIFUL - - - - - - - AIA - - 90 - 90 - 90 GSWCC (NPDES funds) 160 - - - - - - U.S. GREEN BUILDING COUNCIL - - 65 - 65 - 65 ENVIRONMENTAL EDUCATION ALLIANCE - - 35 - 35 - 35 SUSTAINABILITY COORDINATOR DUES & FEES - 25 400 - 400 300 100 INTERNATIONAL CODE COUNCIL (ICC) - - 105 - 105 - 105 Total: Dues and Fees 1,767 1,543 2,045 - 2,045 834 1,211 FY 2017 Actuals FY 2015 Actuals FY 2016 EDUCATION & TRAINING - - - - - - - GPA CONFERENCE 715 695 600 - 600 (400) 1,000 GAZA CONFERENCE - 335 300 - 300 (500) 800 APA NATIONAL CONFERENCE 250 155 800 - 800 800 - GACE CONFERENCE - - 760 - 760 385 375 BOARDS & COMMISSIONS TRAINING 110 150 1,500 - 1,500 1,050 450 NPDES 90 - - - - - - CITY ARCHITECT - CON'T ED 180 - 100 - 100 90 10 NATIONAL TRUST FOR HISTORIC PRESERVATION - - 50 - 50 - 50 GA URBAN FORESTRY COUNCIL 195 - 500 - 500 420 80 SUSTAINABILITY COORDINATOR EDUCATION & TRAINING 554 297 400 - 400 195 205 INTERNATIONAL CODE COUNCIL COURSES - - 189 - 189 - 189 Total: Education & Training 2,094 1,632 5,199 - 5,199 2,040 3,159 MAINTENANCE CONTRACTS - - - - - - - Total: Other Purchased Services 21,130 17,496 26,576 - 26,576 17,583 8,993 Supplies GENERAL SUPPLIES 4,835 1,299 5,500 - 5,500 2,084 3,416 COMMUNITY WILDLIFE PROGRAM - - 300 - 300 121 179 ADOPT A ROAD/RIVERS ALIVE 2,144 400 2,500 - 2,500 510 1,990 SOLID WASTE - 200 250 - 250 250 - Total: General Supplies 6,979 1,899 8,550 - 8,550 2,965 5,585 GASOLINE/DIESEL 1,796 1,705 3,000 - 3,000 2,462 538 FOOD/MEALS 944 261 1,000 - 1,000 566 434 BOOKS & PERIDIOCALS 107 - 100 - 100 - 100 UNIFORMS 995 - 1,100 - 1,100 555 545 Total: Supplies 10,822 3,865 13,750 - 13,750 6,548 7,202 Machinery & Equipment FURNITURE & FIXTURES (11) - 500 - 500 100 400 OTHER EQUIPMENT - - - - - - - CELL PHONES 42 47 200 - 200 30 170 NPDES EQUIPMENT 3,000 - - - - - - Total: Other Equipment 3,042 47 200 - 200 30 170 Total: Machinery & Equipment 3,031 47 700 - 700 130 570 Other Costs PAYMENTS TO OTHERS EVERGREEN SCHOOL GRANT PROGRAM 1,191 1,023 1,200 - 1,200 750 450 Total: Payments to Others - - - - - - - Total: Other Costs 1,191 1,023 1,200 - 1,200 750 450 Total: Community Development 736,902 638,599 952,840 8,430 961,270 849,983 111,287 BUDGET AMENDMENT NOTES Account Name Amount INCREASE 1. Benefits 4,480 2. Professional Fees 3,950 Total Increase 8,430$ 8,430$ TOTAL BUDGET AMENDMENTS Amendment Reason Increased to cover benefit expenses beyond average budgeted amount per employee Increase from Impact Fees/Admin Fund to cover professional services related to the Capital Improvement Element Economic Development Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 35,135 36,616 70,000 - 70,000 70,000 (0) Total: Salaries & Wages 35,135 36,616 70,000 - 70,000 70,000 (0) Employee Benefits GROUP INSURANCE - - - - - - - MEDICAL INSURANCE - - 5,910 7,200 13,110 13,083 27 DENTAL INSURANCE - - 811 - 811 807 4 VISION INSURANCE - - 190 - 190 187 3 LIFE INSURANCE - - 365 - 365 364 1 AD&D INSURANCE - - 10 - 10 9 1 SHORT TERM DISABILITY - - 66 - 66 65 1 LONG TERM DISABILITY - - 365 - 365 360 5 401A (SS MATCH) 1,318 1,439 4,340 - 4,340 4,340 0 FICA MEDICARE 509 531 1,015 - 1,015 957 58 401A ER MATCH OF 457B CONTRIBUTIONS - - 8,400 - 8,400 8,400 (0) PENSION (GMEBS) - - - - - - - UNEMPLOYMENT INSURANCE 56 49 50 - 50 47 3 WORKER'S COMPENSATION 1,227 587 213 - 213 207 6 FSA/HSA/HRA CONTRIBUTIONS - - 884 - 884 717 167 Total: Employee Benefits 3,110 2,606 22,619 7,200 29,819 29,542 277 Purchased Professional and Technical Services PROFESSIONAL FEES - - 50,000 - 50,000 50,000 - PROGRESS PARTNERS 6,250 20,200 11,675 - 11,675 8,475 3,200 Total: Purchased Professional and Technical Services 6,250 20,200 61,675 - 61,675 58,475 3,200 Other Purchased Services COMMUNICATIONS 354 360 720 - 720 720 - COMMUNICATIONS/POSTAGE 39 32 200 - 200 - 200 ADVERTISING - 1,650 - - - - - PRINTING 77 38 250 - 250 130 120 TRAVEL 3,195 3,200 3,665 - 3,665 3,380 285 METRO ATLANTA CHAMBER EVENTS - - 3,000 - 3,000 3,000 - DUES AND FEES 716 7,169 7,940 - 7,940 944 6,996 NFCC CHAIRMAN'S CIRCLE - - 5,000 - 5,000 5,000 - EDUCATION & TRAINING 253 1,904 3,000 - 3,000 1,295 1,705 Total: Other Purchased Services 4,634 14,354 23,775 - 23,775 14,470 9,305 Supplies GENERAL SUPPLIES - - 100 - 100 77 23 INCUBATOR - - - - - - - FOOD/MEALS 1,159 877 1,700 - 1,700 1,447 253 Total: Supplies 1,159 877 1,800 - 1,800 1,524 276 Machinery & Equipment Total: Economic Development 50,288 74,653 179,869 7,200 187,069 174,011 13,058 BUDGET AMENDMENT NOTES Account Name Amount INCREASE - 1. Benefits 7,200 Total Increase 7,200$ 7,200$ TOTAL BUDGET AMENDMENTS Amendment Reason Increased to cover benefit expenses beyond average budgeted amount per employee FY 2017 Actuals FY 2015 Actuals FY 2016 Other Financing Uses Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) Operating Transfers Out TO CAPITAL PROJECTS FUND 4,419,133 18,882,220 5,915,968 (4,606,550) 1,309,418 4,948,036 (3,638,618) TO CAPITAL GRANT FUND 600,180 911,202 - - - - - TO SPECIAL EVENTS FUND - - 10,550 - 10,550 8,792 1,758 TO CAPITAL PROJECTS FUND-REVENUE BOND 6,258,569 2,825,653 - - - - - TO OPERATING GRANT FUND - - - - - - - Total: Operating Transfers Out 11,277,882 22,619,075 5,926,518 (4,606,550) 1,319,968 4,956,828 (3,636,860) Total: Other Financing Uses 11,277,882 22,619,075 5,926,518 (4,606,550) 1,319,968 4,956,828 (3,636,860) BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. To Capital Projects Fund (4,606,550) Total Decrease (4,606,550)$ (4,606,550)$ TOTAL BUDGET AMENDMENTS Amendment Reason Decreased to account for the late billing of property taxes (increase to account for collections made after 11/30/17 will be accounted for in the FY18 budget) FY 2017 Actuals FY 2015 Actuals FY 2016 Other Costs Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) Contingencies CONTINGENCY - - 77,828 (54,225) 23,603 - 23,603 Total: Contingencies - - 77,828 (54,225) 23,603 - 23,603 Total: Other Costs - - 77,828 (54,225) 23,603 - 23,603 BUDGET AMENDMENT NOTES Account Name Amount DECREASE 1. Contingency (54,225) Total Decrease (54,225)$ (54,225)$ Amendment Reason Decreased to cover higher-than-expected IT costs related to the new city hall TOTAL BUDGET AMENDMENTS FY 2017 Actuals FY 2015 Actuals FY 2016 CONFISCATED ASSETS FUND This fund accounts for the expenditures and revenues of seized drug funds. The amendment to the revenues reflect actual amounts received. Amendments to the expenditure appropriations in the Confiscated Assets Fund are made at year end to reflect actual expenditures made throughout the fiscal year. Confiscated Assets Fund Revenues Account Number Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) 210-0000-3513200 CASH CONFISCATIONS/STATE FUNDS - - - 1,413 1,413 1,413 - 210-0000-3513201 CASH CONFISCATIONS/US MARSHALS - - - - - - - 210-0000-3513202 CASH CONFISCATIONS/HIDTA 56,406 52,174 - 20,763 20,763 20,263 500 210-0000-3611000 INTEREST REVENUE/STATE FUNDS 26 22 - 22 22 18 4 210-0000-3611001 INTEREST REVENUE/FEDERAL FUNDS 60 59 - 29 29 24 5 210-0000-3621000 REALIZED GAIN ON INV/STATE FUNDS - - - - - - - Total Revenues 56,492 52,255 - 22,227 22,227 21,718 509 Expenditures Account Number Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) 210-3210-521200000 PROFESSIONAL FEES - - - - - - - 210-3210-521200000 STATE FUNDS - - - - - - - 210-3210-521200001 FEDERAL FUNDS - 7,284 - 640 640 640 - Total: Professional Fees - 7,284 - 640 640 640 - 210-3210-523500000 TRAVEL 210-3210-523500000 STATE FUNDS - 172 - - - - - 210-3210-523500001 FEDERAL FUNDS 4,017 - - - - - - Total: Travel 4,017 172 - - - - - 210-3210-523600000 DUES & FEES 210-3210-523600000 STATE FUNDS - 534 - - - - - 210-3210-523600001 FEDERAL FUNDS - - - - - - - Total: Travel - 534 - - - - - 210-3210-523700000 EDUCATION & TRAINING - - 210-3210-523700000 STATE FUNDS - - - - - - - 210-3210-523700001 FEDERAL FUNDS 11,423 - - - - - - Total: Education & Training 11,423 - - - - - - 210-3210-523850100 MAINTENANCE CONTRACTS 210-3210-523850100 STATE FUNDS - - - - - - - 210-3210-523850101 FEDERAL FUNDS - 20,782 - - - - - Total: Maintenance Contracts - 20,782 - - - - - 210-3210-531100000 GENERAL SUPPLIES 210-3210-531100000 STATE FUNDS - - - - - - - 210-3210-531100001 FEDERAL FUNDS - - - - - - - Total: General Supplies - - - - - - - 210-3210-531700000 UNIFORMS - - 210-3210-531700000 STATE FUNDS - - - - - - - 210-3210-531700001 FEDERAL FUNDS - 5,667 - 118 118 118 (0) Total: Uniforms - 5,667 - 118 118 118 (0) 210-3210-542401000 COMPUTER/SOFTWARE - - 210-3210-542401001 FEDERAL FUNDS - 7,179 - - - - - 210-3210-542402000 COMPUTER/HARDWARE - - - - - - - 210-3210-542402001 FEDERAL FUNDS - 2,133 - - - - - Total: Computer Software/Hardware - 9,312 - - - - - 210-3210-542500000 OTHER EQUIPMENT - - - - - 210-3210-542500000 STATE FUNDS 1,746 - - - - - - 210-3210-542500001 FEDERAL FUNDS - 96,486 - - - - - 210-3210-542503500 CAMERAS - - - - - - - 210-3210-542503500 STATE FUNDS - - - - - - - Total: Other Equipment 1,746 96,486 - - - - - Total Expenditures 17,186 140,237 - 758 758 758 (0) TOTAL REVENUES OVER/(UNDER) EXPENDITURES (STATE FUNDS)(1,720) (150) - 1,431 BEGINNING FUND BALANCE (STATE FUNDS)56,236 54,516 54,516 54,516 ENDING FUND BALANCE (STATE FUNDS)54,516 54,366 54,516 55,948 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (FEDERAL FUNDS)41,026 (87,298) - 19,529 BEGINNING FUND BALANCE (FEDERAL FUNDS)106,955 147,981 60,682 60,682 ENDING FUND BALANCE (FEDERAL FUNDS)147,981 60,682 60,682 80,211 Actuals FY 2015 Actuals FY 2015 FY 2017 FY 2017 Actuals FY 2016 Actuals FY 2016 E-911 FUND This fund accounts for revenues and expenditures related to the operation of the E-911 center as performed through an intergovernmental agreement with the City of Alpharetta. E-911 Fund Revenues Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) E-911 CHARGES 912,707 935,499 890,000 - 890,000 656,762 233,238 INTEREST REVENUE 283 107 - - - (0) 0 Total Revenue 912,990 935,605 890,000 - 890,000 656,762 233,238 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) CONTRACTED/PUBLIC SAFETY COMMUNICATIONS - 43,626 - - - - - COMMUNICATIONS 16,835 19,197 - 3 3 3 - MAINTENANCE CONTRACTS 912,707 935,499 890,000 - 890,000 506,361 383,639 TO CAPITAL PROJECTS FUND 400,000 - - - - - - Total Expenditures 1,329,542 998,321 890,000 3 890,003 506,364 383,639 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (416,552) (62,716) - 150,398 BEGINNING FUND BALANCE 479,271 62,719 3 3 ENDING FUND BALANCE 62,719 3 3 150,401 Actuals FY 2015 Actuals FY 2015 FY 2017 FY 2017 Actuals FY 2016 Actuals FY 2016 CAPITAL PROJECTS FUND The Capital Projects Fund is used to track revenues and expenditures associated with capital construction, acquisition and maintenance. Appropriations in Capital Projects Fund are on a project- length basis and do not expire until the project is complete. According to the City’s budgetary policies, a major capital project generally is defined as an expenditure that has an expected useful life of more than 3 years with an estimated total cost of $50,000 or more, or an improvement/addition to an existing capital asset. (Refer to the following pages.) Capital Projects Fund Revenues Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) INFRASTRUCTURE MAINTENANCE FEES 95,529 110,713 95,000 - 95,000 93,515 - 1,485 PENALTIES & INTEREST/OTHER 844 - - - - - - - INFRASTRUCTURE MAINTENANCE PENALTIES & INT - 1,397 - - - 198 - (198) SIDEWALK REPLACEMENT 82,429 10,488 - - - - - - CRABAPPLE PAVING FUND - - - - - - - - TRAFFIC CALMING 1,329 - - - - - - - PAVING FUND - - - 12,000 12,000 12,000 - - TREE RECOMPENSE 147,000 94,000 17,000 - 17,000 17,000 - - LANDFILL USE FEES 152,410 106,274 140,000 - 140,000 94,197 - 45,803 HYA FEES - - - - - - - - INTEREST REVENUE 409 835 - - - 229 - (229) DONATION/PARKS & RECREATION 100,000 - - - - - - - CELL TOWER LEASE - - 77,412 - 77,412 76,513 - 899 INSURANCE PROCEEDS 10,225 - - - - - - - INSURANCE PROCEEDS/PUBLIC SAFETY - - - 35,636 35,636 18,219 - 17,417 INSURANCE PROCEEDS/PUBLIC WORKS - - - - - - - - INSURANCE PROCEEDS/PARKS & REC - 14,399 - - - - - - OTHER MISCELLANEOUS REVENUE 4,921 - - - - - - - OTHER MISC REV/ATLANTA HIDTA STIPEND - 6,000 3,000 750 3,750 3,750 - - CAPITAL LEASE PROCEEDS - - - - - - - - OPERATING TRANSFERS IN FROM GENERAL FUND 4,419,133 18,882,220 5,915,968 (4,606,550) 1,309,418 4,948,036 - (3,638,618) OPERATING TRANSFERS IN FROM CAPITAL GRANT FUND - 48,666 100,000 - 100,000 83,333 - 16,667 OPERATING TRANSFERS IN FROM E-911 FUND 400,000 - - - - - - - OPER TRFR IN FROM REVENUE BOND FUND - - - 49,554 49,554 - - 49,554 OPER TRFR IN FROM IMPACT FEE FUND/LAW ENFORCEMENT - 15,750 15,557 16,848 32,405 - - 32,405 OPER TRFR IN FROM IMPACT FEE FUND/FIRE - 90,252 89,145 98,665 187,810 - - 187,810 OPER TRFR IN FROM IMPACT FEE FUND/ROAD - 112,632 111,251 123,785 235,036 - - 235,036 OPER TRFR IN FROM IMPACT FEE FUND/PARK - 671,394 668,123 1,031,134 1,699,257 - - 1,699,257 PROCEEDS OF SALE OF ASSETS - - - - - - - - Total Revenue 5,414,229 20,165,019 7,232,456 (3,238,178) 3,994,278 5,346,991 - (1,352,713) Actuals FY 2015 FY 2017 Actuals FY 2016 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Mayor & Council LAND CONSERVATION 375,158 1,000 809,069 - 809,069 4,890 - 804,179 BUILDINGS/FUTURE CITY FACILITIES - - - - - - - - GREEN SPACE BOND INITIATIVE - 2,480 197,520 - 197,520 42,986 78,750 75,784 Mayor & Council Total 375,158 3,480 1,006,589 - 1,006,589 47,876 78,750 879,963 General Admin VEHICLES / REPLACEMENT RESERVE 19,414 - 13,762 - 13,762 - - 13,762 General Admin Total 19,414 - 13,762 - 13,762 - - 13,762 Finance COMPUTER / SOFTWARE 15,654 - - - - - - - Finance Total 15,654 - - - - - - - Information Technology SOFTWARE - - 200,000 29,228 229,228 112,044 117,185 - HARDWARE - - 18,600 - 18,600 18,599 - 1 Information Technology Total - - 218,600 29,228 247,828 130,643 117,185 1 General Government Buildings CITY HALL - 6,575,677 5,051,494 (29,228) 5,022,266 4,890,155 130,100 2,011 SR9 COURT/FIRE/POLICE COMPLEX - - 800,000 (72,104) 727,896 32,890 9,610 685,396 General Government Buildings Total - 6,575,677 5,851,494 (101,332) 5,750,162 4,923,045 139,710 687,407 Municipal Court FACILITY RENOVATIONS - 1,700 - - - - - - Municipal Court Total - 1,700 - - - - - - Police PUBLIC SAFETY COMMUNICATIONS 1,654,794 23,208 269,865 (43,625) 226,240 226,240 - 0 VEHICLES / NEW VEHICLES - - - - - - - - VEHICLES / REPLACEMENT RESERVE 242,020 144,055 211,474 36,386 247,860 209,957 29,494 8,409 AUTOMATED LICENSE PLATE READERS - 20,000 - - - - - - POLICE FACILITY - - - - - - - - Police Total 1,896,814 187,263 481,339 (7,239) 474,100 436,197 29,494 8,409 Actuals FY 2015 FY 2017 Actuals FY 2016 Fire ADMINISTRATIVE FEES STATION REPAIR/ROOF REPLACEMENT STATION 42 - - 10,000 - 10,000 - - 10,000 STATION 43 PARKING LOT REPAIR - 74,853 38,791 - 38,791 - - 38,791 STATION 42 REPLACEMENT 6,000 - - 187,810 187,810 - - 187,810 STATION 41 GENERATOR REPLACEMENT 38,189 - - - - - - - FUEL MANAGEMENT SYSTEM 29,822 - 3,178 - 3,178 - - 3,178 VEHICLES / NEW VEHICLES - - - - - - - - VEHICLE REPLACEMENT RESERVE 104,368 1,018,394 1,001,693 - 1,001,693 69,557 - 932,136 VEHICLES / FIRE APPARATUS - - - - - - - - FURNITURE & FIXTURES - - - - - - - - MACHINERY & EQUIPMENT / COMPUTER - - - - - - - - ADVANCED LIFE SUPPORT EQUIP 9,725 - - - - - - - AED UNITS 27,435 1,650 17,133 - 17,133 3,415 2,505 11,212 MASS NOTIFICATION SIRENS 8,925 3,515 74,805 - 74,805 1,800 7,200 65,805 LIVE FIRE TRAINING FACILITY 12,075 8,110 529,815 - 529,815 - - 529,815 Fire Total 236,539 1,106,522 1,675,415 187,810 1,863,225 74,772 9,705 1,778,747 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Actuals FY 2015 FY 2017 Actuals FY 2016 Public Works PROFESSIONAL FEES - - - 65,000 65,000 - - 65,000 BRIDGES & DAMS INVENTORY - - - - - - - - CONSTRUCTION INSPECTORS - - 78,688 - 78,688 - - 78,688 TRANSPORTATION MASTER PLAN UPDATE 47,064 178,080 - - - - - - FULTON COUNTY TRANSIT PLANNING STUDY - - - - - - - - REPAIRS & MAINTENANCE - - - - - - - - GRAVEL ROADS MAINTENANCE 70,457 72,888 174,039 - 174,039 108,193 32,455 33,391 STORMWATER MAINTENANCE 282,047 296,663 280,181 - 280,181 76,057 2,475 201,649 NPDES PERMIT COMPLIANCE 1,109 350 357,391 - 357,391 1,714 - 355,677 PAVEMENT MANAGEMENT 1,178,706 2,016,431 2,244,499 12,000 2,256,499 112,935 2,001,390 142,175 PAVEMENT MGMT/CRABAPPLE PAVING FUND - - - - - - - - SIGNS & SIGNALS MAINTENANCE - - - - - - - - STORAGE BUILDING & YARD CONSTRUCTION - - 244,622 1,107 245,729 285 - 245,444 INFRASTRUCTURE / TRAFFIC CALMING 2,659 - 100,904 - 100,904 - 34,062 66,842 BRIDGE REPAIRS LANDRUM RD - - - - - - - - INFRASTRUCTURE / RESTRIPING - 70,940 111,012 - 111,012 12,980 - 98,032 REPLACE SCHOOL ZONE FLASHERS 53,820 - - - - - - - INFRASTRUCTURE / EDGE OF PAVEMENT - - - - - - - - INFRASTRUCTURE / BRIDGE REPLACEMENT 76,655 10,840 950,643 - 950,643 - - 950,643 INFRASTRUCTURE / SIDEWALKS 22,089 418,801 1,010,427 57,991 1,068,418 2,562 74,740 991,117 BETHANY@COGBURN RD INTERSECTION IMPROVMTS - - - - - - - - HOPEWELL/FRANCIS/COGBURN INTERSECTION 5,804 - 13,148 - 13,148 - - 13,148 HOPEWELL @ BIRMINGHAM INTERSECTION IMPROVMTS 254,259 1,135,336 201,153 - 201,153 2,281 101,765 97,107 INTERSECTION/HOPEWELL @ REDD INTERSECTION IMP - 22,731 229,352 - 229,352 (22,440) 239,259 12,533 INTERSECTION/FREEMANVILLE @ PROVIDENCE & B'HAM 2,663 536 1,646,718 125,166 1,771,884 60,814 73,685 1,637,385 MCGINNIS FERRY INTERCHANGE - - - - - - - - INFRASTRUCTURE/CRABAPPLE NE CONNECTOR - - 50,000 - 50,000 30,000 - 20,000 INTERSECTION/WEBB RD TURN LANES 7,000 172,500 5,500 - 5,500 - - 5,500 GREEN RD PEDESTRIAN LIGHTING 75,149 - - - - - - - VEHICLES / NEW VEHICLES 66,176 4,684 49,543 - 49,543 - 29,234 20,309 ASSET MANAGEMENT SOFTWARE - 4,800 55,200 - 55,200 20,400 34,800 - OTHER EQUIPMENT 11,000 13,858 - - - - - - NORTH FULTON TRANSPORTATION PLAN - 24,000 - - - - - - Public Works Total 2,156,657 4,443,437 7,803,020 261,264 7,999,284 405,780 2,623,864 4,969,640 Parks & Recreation PROF FEEES/PARKS & REC MASTER PLAN UPDATE - - 75,000 - 75,000 (9,943) 84,943 - PROF FEES/STRUCTURE DEMOLITION - 27,600 - - - - - - NORTHWESTERN MIDDLE IGA IMPROVEMENTS 186,462 11,998 - - - - - - PROVIDENCE PARK 24,445 3,500 310,110 - 310,110 49,235 39,250 221,625 BYRD HOUSE RENOVATIONS 438,859 14,972 63,497 - 63,497 45,104 - 18,393 BROADWELL PARK PAVILION 531,350 - 71,445 (19,500) 51,945 51,945 - (0) BUILDINGS / PARK IMPROVEMENTS - - - - - - - - PARK & TRAIL EXPANSION 34,809 - 3,139,801 1,053,905 4,193,706 329,058 265,000 3,599,648 TRAIL PLAN UPDATE - - - 29,000 29,000 (21,000) - 50,000 INFRASTRUCTURE / BELL PARK - - - 49,554 49,554 7,220 - 42,334 UTILITY VEHICLE - 12,140 2,862 - 2,862 - - 2,862 NEW VEHICLES 26,921 - - - - - - - Parks & Recreation Total 1,242,846 70,210 3,662,715 1,112,959 4,775,674 451,618 389,193 3,934,863 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Community Development PROFESSIONAL FEES - - - - - (12,250) 12,250 - DOWNTOWN MILTON MASTER PLAN - 63,792 16,208 - 16,208 14,320 1,888 0 FORM BASED CODE/TDR ORDINANCE 29,220 - - - - - - - GATEWAY SIGNAGE & HISTORIC MARKERS 4,175 8,904 154,771 - 154,771 9,200 1,150 144,421 UNIFIED DEVELOPMENT CODE - - 200,000 - 200,000 32,914 167,086 - SITE IMPROVEMENT/TREE RECOMPENSE 94,838 30,743 240,774 - 240,774 17,218 8,700 214,856 Community Development Total 128,233 103,439 611,753 - 611,753 61,402 191,073 359,277 TO THE GENERAL FUND - - 243,000 - 243,000 202,500 - 40,500 Operating Transfer Total - - 243,000 - 243,000 202,500 - 40,500 Total Expenditures 6,071,314 12,491,729 21,567,687 1,482,690 22,985,377 6,733,833 3,578,975 12,672,570 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (657,085) 7,673,289 (14,335,231) (1,386,842) BEGINNING FUND BALANCE 7,881,578 7,224,493 14,897,782 14,897,782 ENDING FUND BALANCE 7,224,493 14,897,782 562,551 13,510,940 Actuals FY 2015 FY 2017 Actuals FY 2016 BUDGET AMENDMENT NOTES Account Name REVENUES 1. Paving Fund 12,000 2. Insurance Proceeds/Public Safety 35,636 3. Other Misc Revenue/Atlanta HIDTA Stipend 750 4. Operating Transfers In From General Fund (4,606,550) 5. Operating Transfers In From Revenue Bond Fund 49,554 6. Impact Fees/Law Enforcement 16,848 7. Impact Fees/Fire 98,665 8. Impact Fees/Road 123,785 9. Impact Fees/Park 1,031,134 (3,238,178)$ EXPENDITURES 1. IT Software 29,228 2. General Govt Bldgs/City Hall (29,228) 3. General Govt Bldgs/SR9 Court/Fire/Police Complex (72,104) 4. Police/Public Safety Communicaitons (43,625) 5. Police/Vehicle Replacement Reserve 36,386 6. Fire/Station 42 Replacement 187,810 7. Public Works/Professional Fees 65,000 8. Public Works/Pavement Management 12,000 9. Public Works/Fire/Storage Building & Yard Construction 1,107 10. Public Works/Sidewalks 57,991 11. Public Works/Freemanville @ Providence 125,166 12. Parks & Rec/Broadwell Park Pavilion (19,500) 13. Parks & Rec/Park & Trail Expansion 1,053,905 14. Parks & Rec/Trail Plan Update 29,000 15. Parks & Rec/Bell Memorial Park 49,554 1,482,690$ (4,720,868)$ Transfer of funds from the General Fund for the trail plan update TOTAL BUDGET AMENDMENTS Increased to account for revenues received in the sidewalk fund in FY14, FY15 & FY16 Increased to account for impact fees received for Parks projects in FY16 & FY17 Transfer of funds from the Revenue Bond Fund for additional work at Bell Park (grading/shade structures) Increased to account for impact fees received for Road projects Net decrease to account for additional spending & impact fees that should have gone to Park & Trail Expansion Amendment Reason Increased to account for funds received Increased to account for funds received due to two total losses in PD Increased to reflect vehicle stipend for HIDTA officer Transferring in impact fees received for law enforcement projects Transferring in remaining budget for Bell Memorial Park + interest earned Decreased to account for the late billing of property taxes (increase to account for collections made after 11/30/17 will be accounted for in the FY18 budget) Decreased to cover new servers City Hall Increased to account for impact fees received for Fire projects Increased to account for impact fees received for Fire projects Transferring in impact fees received for fire projects Transferring in impact fees received for road projects Transferring in impact fees received for park projects Increased to account for new servers at City Hall Decrease to account for the difference between the anticipated impact fees and the actuals collected for Police projects Transfer of funds from the General Fund for the City-wide parcel realignment project Increased to account for revenues received in the paving fund Decreased to account for expenditures that were booked to the E-911 Fund in FY16 Increased to account for insurance proceeds GREENSPACE BOND FUND This fund accounts for revenues and expenditures related to the 2017 general obligation bond for greenspace. Greenspace Bond Fund Revenues Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) GENERAL OBLIGATION BOND PROCEEDS - - - 25,021,104 25,021,104 25,021,104 - (0) INTEREST - - - 31,663 31,663 11,663 - 20,000 Total Revenue - - - 25,052,767 25,052,767 25,032,768 - 19,999 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Parks & Recreation LAND CONSERVATION - - - 25,052,767 25,052,767 - - 25,052,767 Parks & Recreation Total BOND PRINCIPAL - - - - - - - - BOND INTEREST - - - - - - - - Debt Service Total - - - 25,052,767 25,052,767 - - 25,052,767 Expenditures Total - - - 25,052,767 25,052,767 - - 25,052,767 TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - 25,032,768 BEGINNING FUND BALANCE - - - - ENDING FUND BALANCE - - - 25,032,768 FY 2017 Actuals FY 2015 Actuals FY 2015 FY 2017 Actuals FY 2016 Actuals FY 2015 TSPLOST FUND This fund accounts for the revenues and expenditures related to the transportation special purpose local option sales tax. TSPLOST Fund Revenues Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) TRANSP SPECIAL PURPOSE LOCAL OPTION SALES TAX - - - 2,453,937 2,453,937 1,453,937 - 1,000,000 INTEREST - - - 165 165 75 - 90 Total Revenue - - - 2,454,102 2,454,102 1,454,012 - 1,000,090 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Public Works (0) TSPLOST PROGRAM MGMT (ENGINEERING SVCS) - - - 125,000 125,000 9,370 115,630 - (1) WINWARD PKWY (ALPHARETTA SHARE) MIL-038 - - - - - - - - (2) SR140 @ GREEN MIL-009 - - - - - - - - (3) NE CRABAPPLE CONNECTOR MIL-005/MIL-030 - - - 33,300 33,300 - 33,300 - (4) HOPEWELL @ BETHANY MIL-001 - - - 21,700 21,700 2,800 18,900 - (5) FREEMANVILLE @ BIRMINGHAM MIL-004 - - - - - - - - (6) HOPEWELL @ THOMPSON MIL-006 - - - - - - - - (7) PEDESTRIAN 1 MIL-034 - - - - - - - - (8) HOPEWELL @ HAMBY MIL-008 - - - - - - - - Public Works Total - - - 180,000 180,000 12,170 167,830 - Expenditures Total - - - 180,000 180,000 12,170 167,830 - TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - 1,441,842 BEGINNING FUND BALANCE - - - - ENDING FUND BALANCE - - - 1,441,842 FY 2017 Actuals FY 2015 FY 2017 Actuals FY 2016 Actuals FY 2015 Actuals FY 2015 CAPITAL GRANT FUND The Capital Grant Fund is considered to be a capital project fund that accounts for capital grants used to finance major capital projects. Capital Grant Fund Revenues Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) FED GOV GRANT/CAPITAL DIRECT/ASST TO FIREFIGHTER - - - - - - - - FED GOV GRANT/CAPITAL DIRECT/USDA - - - - - - - - FED GOV GRANT/CAPITAL/IND/GDOT CRABAPPLE STREETSCAPE - - 500,000 - 500,000 - - 500,000 FED GOV GRANT/CAPITAL/IND/GDOT TAP (BIG CREEK) 41,891 96,732 50,000 - 50,000 50,000 - - FED GOV GRANT/TRANSPORTATION MASTER PLAN - - - - - - - - AED UNITS - - - - - - - - FED GOV GRANT/CDBG - 32,619 9,340 (9,340) - - - - STATE GOV GRANT/LMIG FUNDS 278,684 280,076 369,450 - 369,450 369,450 - (0) STATE GOV GRANT/GDOT HPP FUNDS 614,695 2,201,468 3,736,940 - 3,736,940 48,457 - 3,688,483 STATE GOV GRANT/LCI FUNDS - - - - - - - - STATE GOV GRANT/GA URBAN FORESTRY GRANT - - - - - - - - STATE GOV GRANT/MARTA GRANT 102,705 2,788 71,863 - 71,863 71,861 - 2 STATE GOV GRANT/DEERFIELD @ MORRIS - - - - - - - - STATE GOV GRANT/SR 9 @ BETHANY BND 16,854 - 872 - 872 - - 872 STATE GOV GRANT/GDOT LANDSCAPE - - 4,062 - 4,062 - - 4,062 STATE GOV GRANT/BATHROOM RENOVATION - - - - - - - - LOCL GOV GRANT/ALPHARETTA & NORTH FULTON CID 15,000 - - - - - - - INTEREST REVENUE 82 250 - - - 178 - (178) REALIZED GAIN OR LOSS ON INVESTMENTS - - - - - - - - FIREMANS FUND GRANT - - - - - - - - OPERATING TRANSFER IN FROM GENERAL FUND 600,180 911,202 - - - - - - Total Revenue 1,670,091 3,525,134 4,742,527 (9,340) 4,733,187 539,947 - 4,193,240 FY 2017 Actuals FY 2016 Actuals FY 2015 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Encumbrances as of 8/18/17 Budget Remaining (after adj) Public Works PAVEMENT MANAGEMENT 278,684 280,076 369,450 - 369,450 - - 369,450 INFRASTRUCTURE / BHAM @ PROVIDENCE 1,835 - - - - - - - INFRASTRUCTURE/CRABAPPLE @ B'HAM 3,353,225 458,122 4,117,670 - 4,117,670 119,070 48 3,998,552 INFRASTRUCTURE/SIDEWALKS (CDBG) 16,200 16,419 9,340 (9,340) - - - - INFRASTRUCTURE/MARTA 480 71,862 - - - - - - INFRASTRUCTURE/CRABAPPLE STREETSCAPE 30,750 17,433 625,999 - 625,999 5,678 3,447 616,874 INFRASTRUCTURE/SR 9@BETHANY BEND 777 2,000 - - - - - - INFRASTRUCTURE/TRAIL CONN TO BIG CREEK GREENWAY 121,143 62,590 - - - - - - Public Works Total 3,803,092 908,502 5,122,459 (9,340) 5,113,119 124,749 3,495 4,984,876 Community Development BRANDING & SIGNAGE - - 4,900 - 4,900 - - 4,900 Community Development Total - - 4,900 - 4,900 - - 4,900 Other Financing Uses OPERATING TRANSFER OUT TO CAPITAL PROJ FUND - 48,666 100,000 - 100,000 83,333 - 16,667 Other Financing Uses Total - - - - - - - - Expenditures Total 3,803,092 957,168 5,227,359 (9,340) 5,218,019 208,082 3,495 5,006,442 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (2,133,001) 2,567,966 (484,832) 331,865 BEGINNING FUND BALANCE 50,032 (2,082,969) 484,997 484,997 ENDING FUND BALANCE (2,082,969) 484,997 165 816,861 Actuals FY 2015 FY 2017 Actuals FY 2016 IMPACT FEE FUND The Impact Fee Fund is considered to be a capital project fund that accounts for impact fees collected to fund future facility expansions or acquisitions of equipment necessary to serve our expanded population. The adjustments being requested will account for revenues received or anticipated to receive by the end of the fiscal year and operating transfers out to the corresponding projects. Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) IMPACT FEES/ADMIN FUND - 26,695 26,522 38,099 64,621 35,099 29,522 IMPACT FEES/LAW ENFORCEMENT FUND - 15,747 15,557 16,844 32,401 15,644 16,757 IMPACT FEES/FIRE FUND - 90,233 89,145 98,643 187,788 89,643 98,145 IMPACT FEES/ROAD FUND - 112,608 111,251 123,758 235,009 113,758 121,251 IMPACT FEES/PARK FUND - 671,231 668,123 1,030,911 1,699,034 950,911 748,123 INTEREST REVENUE/ADMIN FEES - 6 - 9 9 7 2 INTEREST REVENUE/LAW ENFORCEMENT FEES - 3 - 4 4 3 1 INTEREST REVENUE/FIRE FEES - 19 - 22 22 17 5 INTEREST REVENUE/ROAD FEES - 24 - 27 27 21 6 INTEREST REVENUE/PARK FEES - 163 - 224 224 179 45 OPERATING TRANSFER IN FROM GENERAL FUND - - - - - - - Total Revenue - 916,728 910,598 1,308,540 2,219,138 1,205,281 1,013,857 Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) OPERATING TRANSFER OUT TO GENERAL FUND/ADMIN - 26,701 26,522 38,107 64,629 - 64,629 OP TRFR OUT TO CAPITAL PROJ FUND/LAW ENFORCEMENT - 15,750 15,557 16,848 32,405 - 32,405 OP TRFR OUT TO CAPITAL PROJ FUND/FIRE - 90,252 89,145 98,665 187,810 - 187,810 OP TRFR OUT TO CAPITAL PROJ FUND/ROAD - 112,632 111,251 123,785 235,036 - 235,036 OP TRFR OUT TO CAPITAL PROJ FUND/PARK - 671,394 668,123 1,031,134 1,699,257 - 1,699,257 Expenditures Total - 916,728 910,598 1,308,540 2,219,138 - 2,219,138 TOTAL REVENUES OVER/(UNDER) EXPENDITURES - - - 1,205,281 BEGINNING FUND BALANCE - - - - ENDING FUND BALANCE - - - 1,205,281 Impact Fees Revenues Actuals FY 2015 FY 2017 Actuals FY 2016 Expenditures Actuals FY 2015 FY 2017 Actuals FY 2016 BUDGET AMENDMENT NOTES Account Name REVENUES 1. Impact Fees/Administration 38,107 2. Impact Fees/Law Enforcement 16,848 3. Impact Fees/Fire 98,665 4. Impact Fees/Road 123,785 5. Impact Fees/Park 1,031,134 1,308,540$ EXPENDITURES 1. Operating Transfers Out to General Fund/Admin 38,107 2. Operating Transfers Out to Capital Projects Fund/Law Enforcement 16,848 3. Operating Transfers Out to Capital Projects Fund/Fire 98,665 4. Operating Transfers Out to Capital Projects Fund/Road 123,785 5. Operating Transfers Out to Capital Projects Fund/Park 1,031,134 1,308,540$ 1,308,540$ Amendment Reason Increased to account for anticipated revenues & interest Increased to account for anticipated revenues & interest Increased to account for anticipated revenues & interest Increased to account for anticipated revenues & interest Transfer funds to Capital Projects Fund for the Freemanville @ Providence Intersection Improvements Transfer funds to Capital Projects Fund for Park & Trail Expansion (funds to be allocated to specific projects once the P&R master plans are completed). TOTAL BUDGET AMENDMENTS Increased to account for anticipated revenues & interest Transfer funds to the General Fund to account for professional services related to impact fee implemenation in the Community Development Department and salaries. Transfer funds to Capital Projects Fund for the Police Facility Transfer funds to Capital Projects Fund for the Station 42 Replacement REVENUE BOND FUND The Revenue Bond Fund is considered to be a capital project fund that accounts for revenues and expenditures related to the bond issuance. Capital Project Fund - Revenue Bond Revenues Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) INTEREST REVENUE 247 1,247 - - - (0) 0 DONATION/HOPEWELL YOUTH ASSOCIATION 100,000 - - - - - - OPERATING TRANSFER IN FROM GENERAL FUND 6,258,569 2,825,653 - - - - - REVENUE BOND PROCEEDS 8,910,132 689,868 - - - - - Total Revenue 15,268,948 3,516,768 - - - (0) 0 Expenditures Account Name Amended Budget (5/2/17) Requested Budget Amendment Amended Budget Actuals as of 8/18/17 Budget Remaining (after adj) General Government Buildings CITY HALL 270,980 - - - - - - General Government Buildings Total 270,980 - - - - - - Parks & Recreation BELL MEMORIAL PARK 8,308,284 774,914 48,059 (48,059) - (0) 0 Parks & Recreation Buildings Total 8,308,284 774,914 48,059 (48,059) - (0) 0 Debt Service BOND PRINCIPAL - - - - - - - BOND INTEREST 669 153,529 - - - - - Debt Service Total 669 153,529 - - - - - OPERATING TRANSFER TO THE GENERAL FUND - 9,935,171 712,604 - 712,604 593,837 118,767 OPERATING TRANSFER TO THE CAPITAL PROJECTS FUND - - - 49,554 49,554 - 49,554 Expenditures Total 8,579,932.50 10,863,614 48,059 1,495 762,158.00 593,836.34 168,321.66 TOTAL REVENUES OVER/(UNDER) EXPENDITURES 6,689,016 (7,346,847) (48,059) (762,158) (593,837) BEGINNING FUND BALANCE 1,419,989 8,109,005 762,158 762,158 762,158 ENDING FUND BALANCE 8,109,005 762,158 714,099 0 168,322 Actuals FY 2015 FY 2017 FY 2017 Actuals FY 2015 Actuals FY 2016 Actuals FY 2016 Page 1 of 2 STATE OF GEORGIA FULTON COUNTY ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2017 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. BE IT ORDAINED by the City Council of the City of Milton, GA while in a council meeting on September 25, 2017 at 6:00 p.m. as follows: WHEREAS, the City Manager of the City of Milton has presented amendments to the fiscal year 2017 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budget amendments results in a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the amended fiscal year 2017 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget amendment, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s amended fiscal year 2017 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. Page 2 of 2 ADOPTED AND APPROVED this 25th day of September, 2017. CITY OF MILTON, GEORGIA By: ________________________ Mayor Joe Lockwood _________________________ ________________________ Councilmember Karen Thurman Councilmember Burt Hewitt _________________________ ________________________ Councilmember Matt Kunz Councilmember Joe Longoria _________________________ ________________________ Councilmember Bill Lusk Councilmember Rick Mohrig (SEAL) Attest: _______________________________ City Clerk No Text INNOVATION•CONNECTIVITY•CREATIVITY•ACCOUNTABILITY•HERITAGE TABLE OF CONTENTS TRANSMITTAL LETTER ................................................................................................................. 1 LISTING OF POSITIONS ................................................................................................................ 9 GENERAL FUND........................................................................................................................... 12 BUDGET SUMMARY ....................................................................................................................... 13 REVENUES ................................................................................................................................... 14 EXPENDITURES ............................................................................................................................ 17 MAYOR AND CITY COUNCIL ................................................................................................. 18 CITY CLERK ........................................................................................................................ 18 CITY MANAGER ................................................................................................................... 19 GENERAL ADMINISTRATION ................................................................................................. 19 FINANCE ............................................................................................................................. 20 LEGAL ................................................................................................................................ 20 INFORMATION TECHNOLOGY ................................................................................................ 20 HUMAN RESOURCES ........................................................................................................... 21 RISK MANAGEMENT ............................................................................................................ 22 GENERAL GOVERNMENT BUILDINGS .................................................................................... 22 COMMUNICATIONS .............................................................................................................. 22 COMMUNITY OUTREACH AND ENGAGEMENT ......................................................................... 23 MUNICIPAL COURT .............................................................................................................. 23 POLICE ............................................................................................................................... 24 FIRE ................................................................................................................................... 25 PUBLIC WORKS .................................................................................................................. 26 PARKS AND RECREATION .................................................................................................... 27 COMMUNITY DEVELOPMENT ................................................................................................ 28 ECONOMIC DEVELOPMENT .................................................................................................. 28 DEBT SERVICE .................................................................................................................... 29 OTHER FINANCING USES ..................................................................................................... 29 MAINTENANCE & OPERATING INITIATIVES ............................................................................. 30 SPECIAL REVENUE FUNDS ........................................................................................................ 49 SPECIAL EVENTS FUND ................................................................................................................ 50 E-911 FUND ................................................................................................................................ 55 HOTEL/MOTEL TAX FUND ............................................................................................................. 56 CAPITAL IMPROVEMENT PROGRAM ....................................................................................... 57 CAPITAL PROJECTS FUND ............................................................................................................ 58 GREENSPACE BOND FUND ........................................................................................................... 61 TSPLOST FUND ......................................................................................................................... 62 CAPITAL GRANT FUND .................................................................................................................. 63 IMPACT FEES FUND ..................................................................................................................... 64 CAPITAL IMPROVEMENT PROGRAM: FY 2018 – FY 2024 ............................................................... 65 September 25, 2017 To the Honorable Mayor, City Council and the Citizens of Milton: We are pleased to present to you a draft of the City of Milton’s Annual Operating and Capital Budget for Fiscal Year 2018. The objective of the City’s budget is to provide a management tool by which our local government can unite its budgeting efforts to provide quality services while operating within available resources. This process results in an updated financial plan and provides critical data analysis necessary for strategic decision-making. BUDGET PROCESS The fiscal year 2018 budget process began in July with distribution of historical data and forms to all the department directors. Each department formulated budgets in three major areas: maintenance & operating, operating initiatives, and capital project requests. Concurrent with departmental budgeting, finance staff completed the first draft of a salary/benefits budget as well as formulated initial revenue estimates. In late July, each department director met with the city manager to review their budget requests. Each request was carefully evaluated by the city manager, assistant city manager, and finance director and consideration was given to the priorities identified by the department director and available funding sources. Consideration was also given to the strategies identified in the 2016–2020 Strategic Plan. The budget was first presented during the August 14, 2017, Council meeting. This was followed by a public hearing on September 13, 2017, to discuss budget modifications and to refine the draft budget document. A second public hearing will be held during the September 25, 2017, Council meeting where the final budget will be officially presented and considered for adoption. Public input is encouraged throughout the budget process. EXECUTIVE SUMMARY As we work our way through the budget process this year, we are closely monitoring the tax assessment situation for 2017 property taxes. To recap, the Fulton County Board of Commissioners rejected the initial assessment notices issued by the Fulton County Tax Assessors Office citing too many errors. The assessment notices were reissued using the 2016 values for residential properties that were not newly improved. For newly improved properties and commercial properties, assessments were based on market values. This has significantly delayed the property tax billing for 2017 taxes by approximately one and a half months, thus affecting the revenue collections for both Fiscal Year 2017 and 2018 since it crosses fiscal years. As a result, we are projecting a shortfall in the 2017 revenues of approximately $4.69 million. To offset the shortage, we will delay a portion of the planned operating transfer for capital projects until Fiscal Year 2018. The Fiscal Year 2018 Budget emphasizes progress toward implementing the five goals outlined in the Strategic Plan. The total projected General Fund revenue is $27,139,690, which represents a 0.5% increase from the Fiscal Year 2017 Amended Budget, excluding interfund transfers. This budget maintains the millage rate of 4.731 mills; the same since the City’s inception in 2006. FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Revenues Taxes 24,905,450$ 25,532,240$ 626,790$ 2.52 Licenses & Permits 858,685 548,950 (309,735) (36.07) Intergovernmental Revenues - 9,000 9,000 - Charges for Services 519,700 444,300 (75,400) (14.51) Fines & Forfeitures 560,000 475,000 (85,000) (15.18) Investment Income 30,420 61,000 30,580 100.53 Contributions & Donations 23,000 - (23,000) (100.00) Miscellaneous Revenue 82,230 54,200 (28,030) (34.09) Proceeds from Sale of Assets 15,000 15,000 - - 26,994,485$ 27,139,690$ 145,205$ 0.5 Interfund Transfers In: Hotel/Motel Tax Fund 20,000 - (20,000) (100.00) Capital Projects Fund 243,000 - (243,000) (100.00) Revenue Bond Fund 712,604 - (712,604) (100.00) Impact Fee Fund 26,522 - (26,522) (100.00) Total Revenues 27,996,611$ 27,139,690$ (856,921)$ (3.1) In order to give an apples to apples comparison between Fiscal Year 2017 and 2018, we will use what we anticipated collecting and spending in 2017 as though we weren’t facing the delay in tax collections. 2 Transmittal Letter Other Taxes Property Taxes Licenses & Permits Fines & Forfeitures Charges for Services Inv estment Income Proceeds from Sale of Assets Intergovernmental Revenues Revenue Sources The salary and benefit budget is based upon approved positions and the associated benefit program costs. For Fiscal Year 2018, direct City costs for salaries/benefits is $13,936,932, with $10,086,690 appropriated for salaries and $3,850,242 for benefits, making benefit costs 27.6% of the total salaries/benefit budget. Recognizing the cost of employee retention is less than employee turnover, this budget includes a market adjustment of 3% for all personnel, a total cost of $247,522. This adjustment is prorated by the number of months each employee worked for the City during Fiscal Year 2017. Operating expenditures, excluding personnel costs, is proposed at $6,267,240 for Fiscal Year 2018. This is approximately 8.06%, or $549,494, lower than the previous year’s approved budget. The most significant difference between the two fiscal years is a $357,000 decrease in the cost of maintenance services for right-of-way mowing, right-of- way maintenance, and park mowing and litter pickup. Another notable variance is the $112,000 reduction in lease costs associated with the office space we vacated following the move to the newly constructed City Hall, and the right-sizing of the maintenance costs for the new building––initial estimates were higher than actual costs. The remaining $80,494 variance is attributable to several smaller adjustments throughout each department. The following table compares departmental appropriations within the General Fund: 3 Transmittal Letter FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Expenditures (by department): Mayor & Council 166,759$ 168,869$ 2,110$ 1.27 City Clerk 181,077 353,535 172,458 95.24 City Manager's Office 691,336 711,256 19,920 2.88 Finance 452,793 495,534 42,741 9.44 Information Technology 948,414 762,891 (185,523) (19.56) Human Resources 334,445 333,864 (581) (0.17) Communications 205,479 198,926 (6,553) (3.19) Community Outreach & Engagement 172,443 114,746 (57,697) (33.46) Municipal Court 298,347 419,476 121,129 40.60 Police 4,392,507 4,729,594 337,087 7.67 Fire 6,680,719 6,941,347 260,628 3.90 Public Works 2,427,495 2,171,742 (255,753) (10.54) Parks & Recreation 1,432,760 1,120,423 (312,337) (21.80) Community Development 952,840 1,059,627 106,787 11.21 Economic Development 179,869 192,011 12,142 6.75 Non-Departmental: General Administration 72,818 60,374 (12,444) (17.09) Legal 290,000 275,000 (15,000) (5.17) Risk Management 283,300 258,600 (24,700) (8.72) General Govt Buildings 474,354 197,970 (276,384) (58.27) Debt Service 852,512 851,712 (800) (0.09) Contingency 77,828 213,071 135,243 173.77 21,568,095$ 21,630,568$ 62,473$ 0.3 Interfund Transfers: Capital Projects Fund 5,915,968 4,667,790 (1,248,178) (21.10) Capital Grant Fund - 328,750 328,750 - Revenue Bond Fund - - - - Special Events Fund 10,550 17,450 6,900 65.40 Total Expenditures 27,494,613$ 26,644,558$ (850,055)$ (3.1) The next table compares expenditure appropriations by category within the General Fund: 4 Transmittal Letter FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Expenditures (by Category): Personnel Services: Salaries 9,836,510$ 10,086,690$ 250,180$ 2.54 Employee Benefits 3,622,530 3,850,242 227,712 6.29 subtotal 13,459,040$ 13,936,932$ 477,892$ 3.55 Maintenance and Operations: Professional Services 1,329,002$ 885,158$ (443,844)$ (33.40) Property Services 1,012,371 790,340 (222,031) (21.93) Other Purchased Services 2,336,399 3,175,453 839,054 35.91 Supplies 414,686 402,592 (12,094) (2.92) Utilities 572,356 624,630 52,274 9.13 Fuel 174,693 148,543 (26,150) (14.97) Capital Outlay 975,027 238,324 (736,703) (75.56) Miscellaneous 2,200 2,200 - - subtotal 6,816,734$ 6,267,240$ (549,494)$ (8.06) Debt Service: Bond (Bell Memorial Park)852,512$ 851,712$ (800)$ (0.09) Capital Lease (Fire Apparatus)361,981 361,613 (368) (0.10) subtotal 1,214,493$ 1,213,325$ (1,168)$ (0.10) Other Uses: Contingency 77,828$ 213,071$ 135,243$ 173.77 subtotal 77,828$ 213,071$ 135,243$ 173.77 Total Operating Expenditures 21,568,095$ 21,630,568$ 62,473$ 0.29 Interfund Transfer: Capital Projects Fund 5,915,968$ 4,667,790$ 3,452,372$ (21.10) Capital Grant Fund - 328,750 328,750 - Revenue Bond Fund - - - - Special Events Fund 10,550 17,450 6,900 65.40 subtotal 5,926,518$ 5,013,990$ 3,788,022$ (15.40) Total Expenditures 27,494,613$ 26,644,558$ 3,850,495$ (3.09) FISCAL YEAR 2018 BUDGET PRIORITIES In the summer of 2015, the City’s Mayor, Council and Executive Team came together to identify the goals, strategies and initiatives that will carry Milton through the next five years. This comprehensive road map was adopted as the 2016–2020 Strategic Plan for the City and provided the framework for the new initiatives requested in the Fiscal Year 2018 Budget. 5 Transmittal Letter Hire marketing consultant for Deerfield/Hwy 9 area to create a campaign around our vision for the area……………………………… $30,000 Startup funds for creating an incubator for new businesses……….. $50,000 Create an economic development incentives bank……………….. $50,000 Increase counselor staffing for Joyful Soles camp……….…………… $7,104 Replace public safety laptops that have exceeded their useful life with leased laptops through existing service provider…………. $24,526 Acquire performance management software to track strategic plan key performance measurements…………………………………. $50,000 Implement new software in Municipal Court to convert all processes to electronic platform (first year costs are at no cost to the city)……………………………………………………………………….. $0 Acquire new court recording solution to replace the system that was transferred to the new city hall..……………………………………. $3,180 Upgrade in-car computer system for police department………….. $43,034 Update LIDAR database…………………………………………………... $10,200 Expand GIS enterprise licensing………………………………………….. $41,000 Create public/private partnership to manage NPDES permit compliance program (offset by proposed appropriation for capital line item)…….………………………………………………………. $0 Create public/private partnership to manage the construction inspection program (partially offset by salary costs for retiring employee and proposed appropriation for capital line item)…… $51,961 Outsource the scanning of more than ten years of community development and public works documents………………………… $100,000 Combine part-time positions of the conservation project manager and the sustainability coordinator into one full-time position………………………………………………………………………… $18,276 Replace the roof at fire station 41 (Arnold Mill Rd)…………………… $90,000 6 Transmittal Letter Purchase an ATV outfitted with EMS trailer to assist the fire department with accessing citizens in need that are located in remote areas of our parks…………………………………………………. $20,000 Implement software and acquire hardware for permit tracking and electronic plan review to create greater efficiencies in community development department………………………………… $265,500 Landscape the roundabout located at Hopewell/Cogburn/Francis Rds………………………………………… $11,851 Create citizens government academy to foster higher level of citizen engagement and knowledge of government services….. $4,000 Aside from the new capital improvement requests, another $4,996,540 is proposed to be transferred to the Capital Projects Funds to support the ongoing capital projects identified in the Seven-Year Capital Improvement Plan. The City has adopted a conservative approach to budgeting and set a policy that requires a contingency of 1% of the total annual operating expenditure appropriation to be established each year. This allows for unexpected operational changes, legislative impacts, or other economic events affecting the City’s operations, which could not have been reasonably anticipated at the time the budget was prepared. For Fiscal Year 2018, a contingency of $213,071 has been appropriated. BUDGET POLICY We develop this budget according to financial best practices and generally accepted accounting principles All annual appropriations lapse at year-end except capital projects fund, which adopt project-length budgets. CLOSING It is our privilege to submit this draft of the Fiscal Year 2018 Budget to Milton’s Mayor, City Council and Citizens. This budget illustrates the City’s dedication to providing the highest level of services while maintaining sound fiscal policies. We would like to thank all of the contributors for their diligent efforts in developing a budget that addresses the major policy goals and priorities of the City Council, while protecting the financial health of the 7 Transmittal Letter City now and in the future. If in your review of this document you have any questions, please do not hesitate to contact us. Respectfully Submitted, Steven Krokoff Stacey R. Inglis City Manager Assistant City Manager/Treasurer 8 Transmittal Letter Department/Position Full-Time Positions Part-Time Positions Pay Grade Mayor & Council Mayor 1 Mayor Pro-Tem 1 Councilmember 5 Department Total 0 7 City Clerk City Clerk 1 36 City Clerk Administrative Assistant 1 28 Department Total 2 0 City Manager City Manager 1 43 Assistant City Manager 2 42 Executive Aide 1 30 Department Total 4 0 Community Development Director of Community Development 1 40 Architect 1 38 Principal Planner 2 35 Zoning Manager 1 35 Plan Review Manager 1 33 Zoning Technician 1 28 Code Enforcement Officer 1 28 Code Enforcement Supervisor 1 32 Permit Technician 1 Sustainability Coordinator 1 Conservation Project Manager 1 Department Total 9 3 Court Court Clerk 1 36 Court Administrative Assistant 1 1 28 Judge 1 Court Solicitor 1 Department Total 2 3 Economic Development Economic Development Manager 1 0 Department Total 1 0 Finance Finance Director 1 40 Procurement Manager 1 34 Payroll & Revenue Manager 1 34 Listing of Positions City of Milton Department/Position Full-Time Positions Part-Time Positions Pay Grade Listing of Positions City of Milton Revenue Specialist 1 26 Department Total 4 0 Fire Chief 1 40 Deputy Chief 2 36 Battallion Chief 4 F4 Assistant Fire Marshal 1 F3 Fire Captain 12 F3 Fire Apparatus Operator 15 F2 Firefighter 24 F1 Communty Safety & Logistics Officer 1 F2 EMS Trainer 1 F3 Administrative Assistant 1 28 Department Total 62 0 Human Resources Director of Human Resources 1 40 Records Clerk 1 24 Department Total 2 0 Information Technology IT Manager 1 38 Department Total 1 0 Parks Director of Parks and Recreation 1 40 Program Manager 1 34 Camp Supervisor (summer)2 Lead Counselor (summer)1 Camp Counselor I or II (summer)5 Department Total 2 8 Police Chief 1 40 Captain 3 P4 Lieutenant 4 P3 Sergeant 6 P2 Police Officer 25 P1 Accreditation Manager 1 30 Administrative Assistant 1 28 Records Clerk 1 24 Crime Analyst 1 26 School Crossing Guard 1 Department Total 43 1 Department/Position Full-Time Positions Part-Time Positions Pay Grade Listing of Positions City of Milton Communications Communications Manager 1 36 Department Total 1 0 Community Outreach Community Outreach Manager 1 34 Community Builder 1 Department Total 1 1 Public Works Transportation Engineer 1 36 Capital Projects Manager 1 34 Facilities Manager 1 34 Manager Public Works 1 36 Public Works Coordinator 1 30 GIS Manager 1 34 Citizen Responder 1 24 City Engineer 1 33 Environmental Engineer/Arborist 1 28 Construction Inspector 1 28 Equipment Operator 3 Department Total 10 3 Total 144 26 General Fund FY 2018 Budget 12 General Fund General Fund Summary FY 2015Total Activity FY 2016Total Activity FY 2017 AmendedBudget* FY 2018 RecommendedBudget** $ Variance % Variance Revenues: Taxes 24,698,793$ 25,192,111$ 24,905,450$ 30,232,790$ 5,327,340$ 21.4 Licenses & Permits 911,175 784,946 858,685 548,950 (309,735) (36.1) Intergovernmental Revenues - 16,655 - 9,000 9,000 - Charges for Services 502,208 537,317 519,700 444,300 (75,400) (14.5) Fines & Forfeitures 565,331 508,130 560,000 475,000 (85,000) (15.2) Investment Income 30,220 45,333 30,420 61,000 30,580 100.5 Contributions & Donations 3,420 11,165 23,000 - (23,000) (100.0) Miscellaneous Revenue 102,233 121,786 82,230 54,200 (28,030) (34.1) Proceeds from Sale of Assets 30,416 5,313 15,000 15,000 - - 26,843,797$ 27,222,754$ 26,994,485$ 31,840,240$ 4,845,755$ 18.0 Interfund Transfers In: Hotel/Motel Tax Fund 20,000$ 19,218$ 20,000$ -$ (20,000)$ (100.0) Capital Projects Fund - - 243,000 - (243,000) (100.0) Revenue Bond Fund - 9,935,171 712,604 - (712,604) (100.0) Impact Fee Fund - 26,701 26,522 - (26,522) (100.0) Total Revenues 26,863,797$ 37,203,844$ 27,996,611$ 31,840,240$ 3,843,629$ 13.7 Expenditures: Mayor & Council 157,650$ 146,527$ 166,759$ 168,869$ 2,110$ 1.3 City Clerk 169,046 163,966 181,077 353,535 172,458 95.2 City Manager 652,158 687,710 691,336 711,256 19,920 2.9 General Administration 45,313 40,500 72,818 60,374 (12,444) (17.1) Finance 388,008 409,321 452,793 495,534 42,741 9.4 Legal 223,903 307,816 290,000 275,000 (15,000) (5.2) Information Technology 713,472 729,719 948,414 762,891 (185,523) (19.6) Human Resources 247,351 272,594 334,445 333,864 (581) (0.2) Risk Management 215,723 243,715 283,300 258,600 (24,700) (8.7) General Govt Buildings 385,455 386,420 474,354 197,970 (276,384) (58.3) Communications 344,653 276,877 205,479 198,926 (6,553) (3.2) Community Outreach & Engagement - - 172,443 114,746 (57,697) (33.5) Municipal Court 269,768 275,541 298,347 419,476 121,129 40.6 Police 3,686,436 3,915,311 4,392,507 4,729,594 337,087 7.7 Fire 5,343,279 5,693,645 6,680,719 6,941,347 260,628 3.9 Public Works 1,866,809 1,971,467 2,427,495 2,171,742 (255,753) (10.5) Parks & Recreation 839,510 1,118,753 1,432,760 1,120,423 (312,337) (21.8) Community Development 736,902 638,599 952,840 1,059,627 106,787 11.2 Economic Development 50,288 74,653 179,869 192,011 12,142 6.8 Debt Service 254,622 - 852,512 851,712 (800) (0.1) Contingency - - 77,828 213,071 135,243 173.8 M&O Initiatives - - - 495,132 495,132 - 16,590,346$ 17,353,132$ 21,568,095$ 22,125,700$ 557,605$ 2.6 Interfund Transfers Out:Capital Projects Fund 4,419,133 18,882,220 5,915,968 9,368,340 3,452,372 58.4 Capital Grant Fund 600,180 911,202 - 328,750 328,750 - Revenue Bond Fund 6,258,569 2,825,653 - - - - Special Events Fund - - 10,550 17,450 6,900 65.4 Total Expenditures 27,868,228$ 39,972,207$ 27,494,613$ 31,840,240$ 4,345,627$ 15.8 Total Revenues Over/(Under) Expenditures (1,004,431)$ (2,768,363)$ 501,998$ 0$ Beginning Fund Balance 10,798,746 9,794,315 7,025,953 7,527,951 Ending Fund Balance 9,794,315$ 7,025,953$ 7,527,951$ 7,527,951$ *The FY 2017 Amended Budget does not reflect the proposed amendments that will be presented to the council for consideration in September 2017. **The FY 2018 Recommended Budget includes a $4.69 million revenue projection for the late billing and collection of the 2017 property taxes and interfund transfers out to other funds of $4.69 million for the fiscal year 2017 planned transfers. FY 2018 Budget 13 General Fund Revenues FY 2018 Budget 14 General Fund General Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017AmendedBudget FY 2018RecommendedBudget $ Variance % Variance Revenues REAL PROPERTY TAX - CURRENT YEAR 9,625,299 9,966,659 10,173,000 10,405,000 232,000 2.3 REAL PROPERTY TAX - PRIOR YEAR 390,184 319,254 300,000 5,268,000 4,968,000 1,656.0 PERSONAL PROPERTY TAX - CURRENT YEAR 1,401,646 1,140,239 982,000 907,000 (75,000) (7.6) PERSONAL PROPERTY TAX - PRIOR YEAR 5,131 4,672 5,000 95,000 90,000 1,800.0 REAL ESTATE TRANSFER TAX 111,211 105,114 115,000 84,000 (31,000) (27.0) FRANCHISE FEES 1,853,416 2,058,336 1,915,900 1,941,240 25,340 1.3 LOCAL OPTION SALES TAX 8,404,439 8,528,916 8,400,000 8,500,000 100,000 1.2 ALCOHOLIC BEVERAGE EXCISE 296,110 298,104 295,000 298,000 3,000 1.0 RENTAL VEHICLE EXCISE - - - - - - BUSINESS & OCCUPATION TAX 652,114 649,271 650,000 675,000 25,000 3.8 INSURANCE PREMIUM TAX 1,884,880 2,041,691 2,000,000 2,000,000 - - FINANCIAL INSTITUTIONS TAX 39,673 46,001 38,150 38,150 - - PENALTIES & INTEREST ON DELINQUENT TAXES 34,689 33,853 31,400 21,400 (10,000) (31.8) ALCOHOLIC BEVERAGE LICENSES 157,390 151,395 146,900 151,300 4,400 3.0 SOLICITATION PERMIT 390 1,170 585 1,000 415 70.9 ZONING & LAND USE PERMITS 11,300 6,950 10,000 4,000 (6,000) (60.0) LAND DISTURBANCE PERMITS 238,092 161,493 200,000 39,000 (161,000) (80.5) MODIFICATION 350 350 700 350 (350) (50.0) VARIANCE 8,450 4,850 6,500 5,000 (1,500) (23.1) SEASONAL & SPECIAL EVENTS 1,260 710 1,000 800 (200) (20.0) SIGN PERMITS 6,506 8,949 7,000 6,000 (1,000) (14.3) FILM & MEDIA PERMIT FEE - 1,200 - 1,000 1,000 - BUILDING PERMITS 476,626 438,913 480,000 335,000 (145,000) (30.2) NPDES FEES 7,872 4,898 4,000 3,000 (1,000) (25.0) TAXI & DRIVER PERMITTING FEES 300 - - - - - PENALTIES & INTEREST ON DELINQUENT LIC & PERMITS 2,640 4,068 2,000 2,500 500 25.0 FEDERAL GOVERNMENT GRANTS - 4,655 - - - - LOCAL GOVERNMENT GRANTS - 12,000 - - - - LOC GOVT SHARED REV/SCHOOL BUS STOP ARM VIOLAT - - - 9,000 9,000 - ADMINISTRATIVE FEES 221,266 192,118 220,000 170,000 (50,000) (22.7) PLANNING & DEVELOPMENT FEES 177,961 137,535 150,450 126,250 (24,200) (16.1) OPEN RECORDS FEES 684 696 500 700 200 40.0 FY 2018 Budget 15 General Fund General Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017AmendedBudget FY 2018RecommendedBudget $ Variance % Variance Revenues OTHER CHARGES FOR SERVICES 20,346 12,800 13,750 10,500 (3,250) (23.6) SPECIAL POLICE SERVICES FEES 10,135 10,505 9,000 19,000 10,000 111.1 SPECIAL FIRE SERVICES FEES 9,203 12,026 7,900 8,900 1,000 12.7 MEDICAL REIMBURSEMENT (E911)- 423 - - - - OTHER PUBLIC SAFETY FEES 736 2,943 1,150 1,000 (150) (13.0) BACKGROUND CHECK FEES 15,810 14,900 14,000 5,000 (9,000) (64.3) ADMINISTRATIVE FEES/COBRA - - - - - - ACTIVITY FEES 45,736 153,070 102,650 102,650 - - EVENT ADMISSION FEES - - - - - - OTHER CHARGES FOR SERVICES 330 300 300 300 - - COURT FINES & FORFEITURES 565,331 508,130 560,000 475,000 (85,000) (15.2) INTEREST REVENUE 430 508 420 1,000 580 138.1 REALIZED GAIN OR LOSS 29,790 44,825 30,000 60,000 30,000 100.0 DONATION REVENUE 3,420 11,165 23,000 - (23,000) (100.0) RENTS & ROYALTIES 29,422 102,322 23,200 14,200 (9,000) (38.8) REIMBURSEMENT FOR DAMAGED PROPERTY 14,551 12,534 17,656 - (17,656) (100.0) OTHER MISC REVENUE 58,261 6,930 41,374 40,000 (1,374) (3.3) OPERATING TRANSFERS IN FROM OTHER FUNDS 20,000 9,981,090 1,002,126 - (1,002,126) (100.0) PROCEEDS OF SALE OF ASSETS 30,416 5,313 15,000 15,000 - - Total Revenues 26,863,797 37,203,844 27,996,611 31,840,240 3,843,629 13.7 FY 2018 Budget 16 General Fund Expenditures FY 2018 Budget 17 General Fund General Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017AmendedBudget FY 2018RecommendedBudget $ Variance % Variance Mayor & Council SALARIES & WAGES 101,389 101,777 101,000 101,000 - - STIPEND 2,786 3,926 15,000 15,000 - - EMPLOYEE BENEFITS 6,027 5,881 5,919 5,829 (90) (1.5) PROFESSIONAL FEES 8,127 - 6,800 6,800 - - RENTAL EQUIPMENT & VEHICLES 165 621 - - - - POSTAGE - - - - - - ADVERTISING 1,315 1,487 1,500 1,500 - - PRINTING - 559 350 350 - - TRAVEL 8,358 5,512 11,790 12,840 1,050 8.9 DUES AND FEES 18,874 15,301 10,550 10,700 150 1.4 EDUCATION & TRAINING 9,130 6,330 11,050 11,050 - - GENERAL SUPPLIES 91 3,826 1,000 2,000 1,000 100.0 FOOD/MEALS 184 901 800 800 - - PROMOTIONAL ITEMS - - - - - - PAYMENT TO OTHERS / NON-RECURRING 1,206 407 1,000 1,000 - - Total Mayor & Council 157,650 146,527 166,759 168,869 2,110 1.3 City Clerk SALARIES & WAGES 108,585 108,266 122,294 124,408 2,114 1.7 EMPLOYEE BENEFITS 15,865 16,194 38,737 47,041 8,304 21.4 PROFESSIONAL FEES - - - 145,441 145,441 - COMMUNICATIONS 711 711 711 720 9 1.3 POSTAGE 44 74 100 100 - - ADVERTISING 1,674 1,046 1,200 2,500 1,300 108.3 PRINTING - - 200 200 - - TRAVEL - 471 960 1,500 540 56.3 DUES AND FEES 118 75 75 75 - - EDUCATION & TRAINING - 415 800 800 - - MAINTENANCE CONTRACTS 41,885 36,546 15,000 30,000 15,000 100.0 GENERAL SUPPLIES 165 169 1,000 750 (250) (25.0) Total City Clerk 169,046 163,966 181,077 353,535 172,458 95.2 FY 2018 Budget 18 General Fund General Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017AmendedBudget FY 2018RecommendedBudget $ Variance % Variance City Manager SALARIES & WAGES 492,372 475,408 510,573 523,202 12,629 2.5 CAR ALLOWANCE 7,228 2,686 - - - - EMPLOYEE BENEFITS 131,763 146,564 141,304 148,168 6,864 4.9 PROFESSIONAL FEES 5,421 27,415 8,000 3,000 (5,000) (62.5) RENTAL EQUIP & VEHICLES - 165 - - - - COMMUNICATIONS 2,430 2,530 3,060 3,528 468 15.3 POSTAGE 305 127 300 300 - - ADVERTISING - - - - - - PRINTING 44 509 192 500 308 160.4 TRAVEL 6,309 9,297 7,600 10,848 3,248 42.7 DUES AND FEES 7,649 13,108 11,607 6,785 (4,822) (41.5) EDUCATION & TRAINING 3,530 10,455 6,200 7,775 1,575 25.4 MAINTENANCE CONTRACTS 490 - - 4,900 4,900 - GENERAL SUPPLIES 352 733 1,000 750 (250) (25.0) FOOD/MEALS 1,387 1,324 1,500 1,500 - - BOOKS & PERIODICALS 107 - - - - - OTHER EQUIPMENT - - - - - - Total City Manager 652,158 687,710 691,336 711,256 19,920 2.9 General Administration PROFESSIONAL FEES - - 5,576 - (5,576) (100.0) VEHICLE REPAIRS & MAINTENANCE - - 1,500 - (1,500) (100.0) RENTAL LAND & BUILDINGS 1,830 1,796 1,740 2,016 276 15.9 POSTAGE 519 3,026 13,000 10,000 (3,000) (23.1) PRINTING - 35 300 - (300) (100.0) DUES AND FEES 330 415 410 950 540 131.7 MAINTENANCE CONTRACTS 4,931 5,218 5,868 4,608 (1,260) (21.5) GENERAL SUPPLIES 37,455 29,820 44,424 42,800 (1,624) (3.7) GASOLINE/DIESEL 247 30 - - - - FURNITURE & FIXTURES - 160 - - - - Total General Administration 45,313 40,500 72,818 60,374 (12,444) (17.1) FY 2018 Budget 19 General Fund General Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017AmendedBudget FY 2018RecommendedBudget $ Variance % Variance Finance SALARIES & WAGES 233,406 236,182 246,198 257,178 10,980 4.5 EMPLOYEE BENEFITS 57,626 67,568 95,927 100,104 4,177 4.4 ADMINISTRATIVE FEES 40,522 46,597 50,000 30,000 (20,000) (40.0) PROFESSIONAL FEES 30,500 36,013 32,500 33,500 1,000 3.1 COMMUNICATIONS 710 711 720 720 - - POSTAGE 8,417 6,270 6,500 13,000 6,500 100.0 ADVERTISING 3,923 4,785 4,500 4,500 - - PRINTING 6,474 4,404 5,088 9,288 4,200 82.5 TRAVEL 197 1,134 1,645 2,540 895 54.4 DUES AND FEES 1,596 1,091 892 1,294 402 45.1 EDUCATION & TRAINING 2,281 1,012 2,778 4,778 2,000 72.0 MAINTENANCE CONTRACTS 184 368 2,245 35,720 33,475 1,491.1 GENERAL SUPPLIES 399 170 800 800 - - BOOKS AND PERIODICALS 287 - - 112 112 - FURNITURE & FIXTURES - 150 1,500 500 (1,000) (66.7) COMPUTER/SOFTWARE - - 1,500 1,500 - - OTHER EQUIPMENT 369 - - - - - PAYMENTS TO OTHERS/NON-RECURRING 1,118 2,865 - - - - Total Finance 388,008 409,321 452,793 495,534 42,741 9.4 Legal PROFESSIONAL FEES 223,903 307,816 290,000 275,000 (15,000) (5.2) Total Legal 223,903 307,816 290,000 275,000 (15,000) (5.2) Information Technology SALARIES & WAGES 87,352 91,284 92,504 96,066 3,562 3.9 EMPLOYEE BENEFITS 26,832 34,398 30,346 32,078 1,732 5.7 PROFESSIONAL FEES 1,669 175 7,678 2,000 (5,678) (74.0) COMMUNICATIONS 109,933 100,321 137,086 176,994 39,908 29.1 POSTAGE 180 - 247 250 3 1.2 PRINTING - - 50 50 - - TRAVEL 173 33 2,200 3,541 1,341 61.0 FY 2018 Budget 20 General Fund General Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017AmendedBudget FY 2018RecommendedBudget $ Variance % Variance Information Technology (cont.) DUES AND FEES - 20 120 20 (100) (83.3) EDUCATION & TRAINING 1,081 40 2,800 1,050 (1,750) (62.5) MAINTENANCE CONTRACTS 440,342 449,763 558,822 407,942 (150,880) (27.0) GENERAL SUPPLIES 1,348 1,911 3,100 1,500 (1,600) (51.6) FOOD/MEALS - - - - - - CABLE/DIRECT TV - - - - - - COMPUTERS 41,156 36,595 76,272 25,200 (51,072) (67.0) OTHER EQUIPMENT 3,406 15,179 37,189 16,200 (20,989) (56.4) Total Information Technology 713,472 729,719 948,414 762,891 (185,523) (19.6) Human Resources SALARIES & WAGES 139,599 143,838 146,510 149,682 3,172 2.2 EMPLOYEE BENEFITS 46,730 41,222 54,200 54,145 (55) (0.1) ADMINISTRATIVE FEES 36,922 39,986 45,500 45,500 - - PROFESSIONAL FEES 11,322 24,762 17,209 16,134 (1,075) (6.2) RENTAL EQUIPMENT & VEHICLES - - - - - - COMMUNICATIONS 848 849 852 720 (132) (15.5) POSTAGE 43 4 100 100 - - ADVERTISING 3 458 425 425 - - PRINTING 63 - 100 100 - - TRAVEL 2,910 838 5,750 3,650 (2,100) (36.5) DUES AND FEES 671 1,079 1,169 1,169 - - EDUCATION & TRAINING 7,302 14,909 56,000 56,000 - - MAINTENANCE CONTRACTS - 180 140 140 - - GENERAL SUPPLIES 204 2,382 3,792 3,599 (193) (5.1) FOOD/MEALS 686 1,766 2,500 2,500 - - FURNITURE & FIXTURES 50 206 48 - (48) (100.0) OTHER EQUIPMENT - 115 150 - (150) (100.0) Total Human Resources 247,351 272,594 334,445 333,864 (581) (0.2) FY 2018 Budget 21 General Fund General Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017AmendedBudget FY 2018RecommendedBudget $ Variance % Variance Risk Management INSURANCE 215,723 243,715 283,300 258,600 (24,700) (8.7) Total Risk Management 215,723 243,715 283,300 258,600 (24,700) (8.7) General Governmental Buildings PROFESSIONAL FEES - - 3,000 - (3,000) (100.0) CLEANING SERVICES - - - 37,240 37,240 - FACILITY REPAIR & MAINTENANCE 4,146 - 163,063 27,920 (135,143) (82.9) GROUNDS REPAIRS & MAINTENANCE - - - 54,480 54,480 - RENTAL LAND & BUILDINGS 375,230 386,420 308,291 - (308,291) (100.0) MAINTENANCE CONTRACTS - - - 1,720 1,720 - GENERAL SUPPLIES - - - - - - WATER/SEWAGE - - - 8,580 8,580 - NATURAL GAS - - - 2,210 2,210 - ELECTRICITY - - - 65,400 65,400 - CABLE/DIRECT TV - - - 420 420 - OTHER EQUIPMENT - - - - - - INTERGOVERNMENTAL 6,080 - - - - - Total General Governmental Buildings 385,455 386,420 474,354 197,970 (276,384) (58.3) Communications SALARIES & WAGES 197,244 140,896 70,000 73,363 3,363 4.8 EMPLOYEE BENEFITS 61,496 52,377 26,808 28,667 1,859 6.9 PROFESSIONAL FEES 49,779 57,520 75,660 75,660 - - COMMUNICATIONS 1,326 1,447 720 720 - - POSTAGE 896 45 350 350 - - ADVERTISING 2,752 4,545 9,000 6,000 (3,000) (33.3) PRINTING 11,125 2,737 10,000 2,200 (7,800) (78.0) TRAVEL 3,296 1,344 350 2,296 1,946 556.0 DUES AND FEES 705 496 - 740 740 - EDUCATION & TRAINING 4,127 520 - 1,030 1,030 - MAINTENANCE CONTRACTS 4,838 5,494 10,916 6,800 (4,116) (37.7) GENERAL SUPPLIES 907 1,178 300 300 - - FY 2018 Budget 22 General Fund General Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017AmendedBudget FY 2018RecommendedBudget $ Variance % Variance Communications (cont.) FOOD/MEALS 66 39 - - - - UNIFORMS - 30 50 50 - - PROMOTIONAL ITEMS 4,689 3,531 - - - - FURNITURE & FIXTURES - - 500 - (500) (100.0) OTHER EQUIPMENT 1,408 4,676 825 750 (75) (9.1) Total Communications 344,653 276,877 205,479 198,926 (6,553) (3.2) Community Outreach & Engagement SALARIES & WAGES - - 92,029 78,604 (13,425) (14.6) EMPLOYEE BENEFITS - - 30,624 24,252 (6,372) (20.8) PROFESSIONAL FEES - - 1,000 1,000 - - COMMUNICATIONS - - 720 1,440 720 100.0 PRINTING - - 525 775 250 47.6 TRAVEL - - 770 - (770) (100.0) DUES AND FEES - - - - - - EDUCATION & TRAINING - - 400 - (400) (100.0) MAINTENANCE CONTRACTS - - - - - - GENERAL SUPPLIES - - 40,587 2,250 (38,337) (94.5) FOOD/MEALS - - 1,500 2,000 500 33.3 PROMOTIONAL ITEMS - - 4,000 4,000 - - FURNITURE & FIXTURES - - - - - - OTHER EQUIPMENT - - 288 425 137 47.6 Total Community Outreach & Engagement - - 172,443 114,746 (57,697) (33.5) Municipal Court SALARIES & WAGES 198,946 202,083 218,620 224,668 6,048 2.8 EMPLOYEE BENEFITS 43,048 46,029 50,045 52,090 PROFESSIONAL FEES 17,245 19,823 21,365 23,325 RENTAL LAND & BUILDINGS - - - 106,476 106,476 - COMMUNICATIONS 711 711 1,422 1,422 - - POSTAGE 648 119 700 1,000 300 42.9 PRINTING 600 1,786 800 800 - - FY 2018 Budget 23 General Fund General Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017AmendedBudget FY 2018RecommendedBudget $ Variance % Variance Municipal Court (cont.) TRAVEL 4,109 2,059 3,300 3,300 DUES AND FEES 147 120 245 245 EDUCATION & TRAINING 1,050 1,050 1,150 1,150 MAINTENANCE CONTRACTS 330 - - - GENERAL SUPPLIES 264 898 300 800 500 166.7 BOOKS AND PERIODICALS - 312 150 150 - - UNIFORMS - - 250 250 - - FURNITURE & FIXTURES 2,670 550 - - - - HARDWARE - - - 2,800 2,800 - OTHER EQUIPMENT - - - 1,000 1,000 - Total Municipal Court 269,768 275,541 298,347 419,476 121,129 40.6 Police SALARIES & WAGES 2,203,873 2,303,284 2,472,213 2,592,433 120,220 4.9 EMPLOYEE BENEFITS 835,832 854,151 1,040,477 1,121,244 80,767 7.8 PROFESSIONAL FEES 36,298 28,723 64,601 54,214 (10,387) (16.1) EQUIPMENT REPAIR & MAINT 1,548 312 3,500 3,500 - - FACILITY REPAIR & MAINT 875 434 1,500 1,500 - - VEHICLE REPAIR & MAINT 49,294 79,953 87,507 80,000 (7,507) (8.6) RENTAL LAND & BUILDINGS 8,270 2,643 3,240 109,716 106,476 3,286.3 COMMUNICATIONS 33,317 35,467 40,000 40,000 - - POSTAGE 1,968 308 1,500 2,400 900 60.0 PRINTING 3,096 2,455 4,500 4,500 - - TRAVEL 13,922 30,399 40,431 40,431 - - DUES AND FEES 8,204 16,324 23,625 24,200 575 2.4 EDUCATION & TRAINING 19,662 30,795 46,050 46,050 - - CONTRACT LABOR - 9,991 - - - - MAINTENANCE CONTRACTS 116,141 115,040 303,259 380,636 77,377 25.5 GENERAL SUPPLIES 40,862 30,715 32,200 34,200 2,000 6.2 GASOLINE/DIESEL 133,675 105,493 114,987 90,000 (24,987) (21.7) FOOD/MEALS 1,318 1,236 2,250 2,250 - - BOOK & PERIODICALS/EDUCATION & REFERENCE 857 1,596 1,000 1,000 - - FY 2018 Budget 24 General Fund General Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017AmendedBudget FY 2018RecommendedBudget $ Variance % Variance Police (cont.) UNIFORMS 51,134 50,563 52,870 53,820 950 1.8 FURNITURE & FIXTURES 2,735 3,138 2,000 2,000 - - OTHER EQUIPMENT 121,163 203,482 49,000 44,500 (4,500) (9.2) Total Police 3,686,436 3,915,311 4,392,507 4,729,594 337,087 7.7 Fire SALARIES & WAGES 3,497,024 3,621,381 4,000,819 4,114,836 114,017 2.8 EMPLOYEE BENEFITS 1,225,433 1,303,882 1,504,825 1,629,792 124,967 8.3 PROFESSIONAL FEES 39,685 42,372 44,613 47,109 2,496 5.6 GARBAGE PICKUP 7,489 8,921 10,008 10,320 312 3.1 EQUIPMENT REPAIR & MAINT 105,637 83,935 187,697 183,524 (4,173) (2.2) FACILITY REPAIR & MAINT 17,750 9,926 7,680 13,480 5,800 75.5 VEHICLE REPAIR & MAINTENANCE (37) - - - - - GROUNDS REPAIR & MAINT 363 34,222 30,000 20,268 (9,732) (32.4) RENTAL LAND & BUILDINGS 150,987 4,015 3,800 1,800 (2,000) (52.6) RENTAL EQUIP & VEHICLES - - - - - - COMMUNICATIONS 15,690 16,240 16,292 18,600 2,308 14.2 POSTAGE 418 155 1,000 500 (500) (50.0) PRINTING 461 320 800 800 - - TRAVEL 4,112 8,897 13,033 17,204 4,171 32.0 DUES AND FEES 5,535 5,825 12,162 10,612 (1,550) (12.7) EDUCATION & TRAINING 10,237 5,720 39,160 30,050 (9,110) (23.3) CONTRACT LABOR - - - - - - MAINTENANCE CONTRACTS 23,326 26,643 106,414 125,209 18,795 17.7 GENERAL SUPPLIES 45,523 37,730 43,893 46,460 2,567 5.8 WATER / SEWAGE 1,752 4,151 6,220 4,000 (2,220) (35.7) NATURAL GAS 11,990 11,547 14,496 13,200 (1,296) (8.9) ELECTRICITY 24,422 22,315 18,000 22,800 4,800 26.7 GASOLINE/DIESEL 29,848 28,278 42,000 42,000 - - FOOD/MEALS 633 594 800 800 - - BOOKS & PERIODICALS/TRAINING MATERIALS 1,947 1,274 9,640 5,600 (4,040) (41.9) FY 2018 Budget 25 General Fund General Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017AmendedBudget FY 2018RecommendedBudget $ Variance % Variance Fire (cont.) CABLE 3,537 3,660 4,140 6,720 2,580 62.3 UNIFORMS 61,409 50,621 123,755 124,301 546 0.4 MACHINERY & EQUIPMENT / MACHINERY 824 49 700 - (700) (100.0) FURNITURE & FIXTURES 10,149 7,352 4,375 5,315 940 21.5 OTHER EQUIPMENT 45,338 132,054 72,316 84,334 12,018 16.6 STATION 43 CAPITAL LEASE PRINCIPAL - 152,767 305,038 320,010 14,972 4.9 STATION 43 CAPITAL LEASE INTEREST - 68,177 56,943 41,603 (15,340) (26.9) Total Fire 5,343,279 5,693,645 6,680,719 6,941,347 260,628 3.9 Public Works SALARIES & WAGES 591,831 681,201 815,997 744,191 (71,806) (8.8) EMPLOYEE BENEFITS 202,819 227,519 312,084 275,116 (36,968) (11.8) PROFESSIONAL FEES 12,031 34,704 102,500 7,500 (95,000) (92.7) DUMPSTER FEES - - - 12,225 12,225 - EQUIPMENT REPAIR & MAINTENANCE - - 3,150 3,150 - - VEHICLE REPAIR & MAINTENANCE 4,583 9,897 5,360 7,920 2,560 47.8 RENTAL EQUIPMENT & VEHICLES - - - - - - COMMUNICATIONS 3,674 4,591 7,160 7,020 (140) (2.0) POSTAGE 63 - 50 50 - - ADVERTISING - - - - - - OTHER PURCHASED SERVICES 9,164 2,612 9,934 7,500 (2,434) (24.5) PRINTING 164 487 200 200 - - TRAVEL 3,687 6,267 8,491 5,571 (2,920) (34.4) DUES AND FEES 859 1,683 3,871 2,554 (1,317) (34.0) EDUCATION & TRAINING 1,040 2,394 4,650 3,855 (795) (17.1) CONTRACT LABOR - - - 525,857 525,857 - MAINTENANCE CONTRACTS 327 61 - 52,840 52,840 - GENERAL SUPPLIES 119 846 3,000 38,500 35,500 1,183.3 ELECTRICITY 392,741 395,307 409,800 409,800 - - GASOLINE/DIESEL 2,467 6,241 14,206 12,543 (1,663) (11.7) FOOD/MEALS 359 68 400 400 - - UNIFORMS 1,430 1,929 4,775 2,150 (2,625) (55.0) FY 2018 Budget 26 General Fund General Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017AmendedBudget FY 2018RecommendedBudget $ Variance % Variance Public Works (cont.) INFRASTRUCTURE 627,784 587,482 691,067 - (691,067) (100.0) OTHER EQUIPMENT 11,666 8,177 30,800 52,800 22,000 71.4 Total Public Works 1,866,809 1,971,467 2,427,495 2,171,742 (255,753) (10.5) Parks & Recreation SALARIES & WAGES 149,689 166,360 189,365 193,506 4,141 2.2 EMPLOYEE BENEFITS 43,963 55,781 59,689 62,277 2,588 4.3 PROFESSIONAL FEES 170,002 274,668 464,525 5,750 (458,775) (98.8) FACILITY REPAIR & MAINTENANCE 10,245 13,391 45,000 12,000 (33,000) (73.3) LIGHTING MAINTENANCE 302 497 500 1,000 500 100.0 VEHICLE REPAIR & MAINTENANCE - 1,520 1,785 2,105 320 17.9 GROUNDS REPAIR & MAINTENANCE 54,865 23,093 95,000 50,000 (45,000) (47.4) RENTAL LAND & BUILDINGS 18,104 26,006 38,000 32,000 (6,000) (15.8) RENTAL EQUIPMENT & VEHICLES 8,380 8,973 12,550 15,700 3,150 25.1 COMMUNICATIONS 1,363 1,270 1,476 1,440 (36) (2.4) POSTAGE 70 6 50 50 - - ADVERTISING 432 - - - - - PRINTING 48 65 300 300 - - TRAVEL 593 658 2,593 2,000 (593) (22.9) DUES AND FEES 644 2,343 3,900 6,300 2,400 61.5 EDUCATION & TRAINING 736 400 2,100 1,500 (600) (28.6) CONTRACT LABOR 4,350 4,940 5,200 268,100 262,900 5,055.8 MAINTENANCE CONTRACTS 326,458 438,246 366,507 351,850 (14,657) (4.0) OTHER PURCHASED SERVICE 3,118 1,625 2,520 4,095 1,575 62.5 GENERAL SUPPLIES 8,631 21,357 20,000 17,000 (3,000) (15.0) WATER / SEWAGE 30,424 34,168 70,000 55,000 (15,000) (21.4) NATURAL GAS 961 1,406 2,300 500 (1,800) (78.3) ELECTRICITY 4,994 31,232 47,400 36,000 (11,400) (24.1) GASOLINE/DIESEL 492 448 500 500 - - FOOD/MEALS 645 1,892 500 700 200 40.0 UNIFORMS - 272 - 250 250 - FURNITURE & FIXTURES - 120 1,000 500 (500) (50.0) FY 2018 Budget 27 General Fund General Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017AmendedBudget FY 2018RecommendedBudget $ Variance % Variance Parks & Recreation (cont.) OTHER EQUIPMENT - 8,015 - - - - Total Parks & Recreation 839,510 1,118,753 1,432,760 1,120,423 (312,337) (21.8) Community Development SALARIES & WAGES 460,826 463,528 673,388 725,298 51,910 7.7 EMPLOYEE BENEFITS 137,217 125,896 208,926 239,993 31,067 14.9 PROFESSIONAL FEES 97,596 26,428 26,800 51,800 25,000 93.3 VEHICLE REPAIR & MAINTENANCE 5,090 314 1,500 2,000 500 33.3 COMMUNICATIONS 4,194 2,557 4,000 6,180 2,180 54.5 POSTAGE 2,542 716 300 300 - - ADVERTISING 6,047 4,989 5,000 5,000 - - PRINTING 1,636 3,472 4,800 4,300 (500) (10.4) TRAVEL 2,849 2,587 5,232 5,232 - - DUES AND FEES 1,767 1,543 2,045 2,575 530 25.9 EDUCATION & TRAINING 2,094 1,632 5,199 5,299 100 1.9 GENERAL SUPPLIES 6,979 1,899 8,550 4,450 (4,100) (48.0) GASOLINE/DIESEL 1,796 1,705 3,000 3,500 500 16.7 FOOD/MEALS 944 261 1,000 800 (200) (20.0) BOOKS & PERIODICALS 107 - 100 100 - - UNIFORMS 995 - 1,100 1,100 - - FURNITURE & FIXTURES (11) - 500 300 (200) (40.0) OTHER EQUIPMENT 3,042 47 200 200 - - PAYMENTS TO OTHERS 1,191 1,023 1,200 1,200 - - Total Community Development 736,902 638,599 952,840 1,059,627 106,787 11.2 Economic Development SALARIES & WAGES 35,135 36,616 70,000 73,255 3,255 4.7 EMPLOYEE BENEFITS 3,110 2,606 22,619 29,446 6,827 30.2 PROFESSIONAL FEES 6,250 20,200 61,675 61,425 (250) (0.4) COMMUNICATIONS 354 360 720 720 - - POSTAGE 39 32 200 - (200) (100.0) ADVERTISING - 1,650 - - - - FY 2018 Budget 28 General Fund General Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017AmendedBudget FY 2018RecommendedBudget $ Variance % Variance Economic Development (cont.) PRINTING 77 38 250 250 - - TRAVEL 3,195 3,200 6,665 12,300 5,635 84.5 DUES AND FEES 716 7,169 12,940 7,420 (5,520) (42.7) EDUCATION & TRAINING 253 1,904 3,000 5,395 2,395 79.8 GENERAL SUPPLIES - - 100 100 - - FOOD/MEALS 1,159 877 1,700 1,700 - - Total Economic Development 50,288 74,653 179,869 192,011 12,142 6.8 Debt Service BOND PRINCIPAL - - 592,000 608,000 16,000 2.7 CAPITAL LEASE PRINCIPAL 174,340 - - - - - BOND INTEREST - - 260,512 243,712 (16,800) (6.4) CAPITAL LEASE INTEREST 80,282 - - - - - Total Debt Service 254,622 - 852,512 851,712 (800) (0.1) Other Financing Uses CONTINGENCIES / UNALLOCATED - - 77,828 213,071 135,243 173.8 OPERATING TRANSFERS OUT 11,277,882 22,619,075 5,926,518 9,714,540 3,788,022 63.9 Total Other Financing Uses 11,277,882 22,619,075 6,004,346 9,927,611 3,923,265 65.3 FY 2018 Budget 29 General Fund Maintenance & Operating Initiatives FY 2018 Budget 30 M&O Initiatives Initiative City Manager Recommended Information Technology Leased Laptops 24,526 Performance Management Software 50,000 TOTAL INFORMATION TECHNOLOGY 74,526 Community Outreach & Engagement Citizens Government Academy 4,000 TOTAL COMMUNITY OUTREACH & ENGAGEMENT 4,000 Municipal Court eCourt Software - BIS Digital 3,180 TOTAL MUNICIPAL COURT 3,180 Police Department Vehicle Computer Upgrade 43,034 TOTAL POLICE DEPARTMENT 43,034 Public Works Updated LIDAR Data 10,200 GIS Enterprise Licensing 41,000 NPDES Permit Compliance - Construction Inspection Service 51,961 Landscaping for Hopewell/Francis/Cogburn Roundabout 11,851 TOTAL PUBLIC WORKS 115,012 Parks and Recreation Two Camp Counselors for Joyful Soles 7,104 TOTAL PARKS & RECREATION 7,104 Community Development Scanning of Archives 100,000 Combine Two Part-Time Positions to One Full-Time Position 18,276 TOTAL COMMUNITY DEVELOPMENT 118,276 Economic Development Deerfield Marketing Consultant 30,000 Incubator Partnership Funding 50,000 Incentives Bank 50,000 TOTAL ECONOMIC DEVELOPMENT 130,000 TOTAL M&O INITIATIVES 495,132 Maintenance & Operating Initiatives Summary FY 2018 FY 2018 Budget 31 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract 24,526 General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 24,526 Salary/Benefits - Maintenance & Operating 24,526 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 25,262 26,800 27,604 Decreases Operating Costs (25,000) (25,000) (25,000) Additional Revenues - - - Other - - - Total Operating Impact 262 1,800 2,604 - - 1,020 Notes: (25,000) Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGETREQUESTExpanding support for the city's technology Brief Description of New Program/Service or Improvement of Existing Service Level: Replace the Police and Fire departments' laptop inventory with leased laptops provided by VC3. Laptops will be fully supported under VC3's existing Master Services Agreement. This initiative contemplates the replacement of 40 laptops. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Laptops will be monitored remotely for issues and updates to keep them in better operating condition, while providing for replacements under normal warranty conditions. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The cost for the leased laptops, along with the addiitonal support provided by VC3, will spread the cost of the laptops over the period of the lease. With the reduction of cost for the existing non-supported hardware, the overall costs should remain about the same. There is a 3% escalation in costs each year. 26,020 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology Leased Laptops for Public Safety Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2018 Budget 32 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract 25,000 General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software 25,000 Computer Hardware - Other Equipment - - - - - TOTAL 50,000 Salary/Benefits - Maintenance & Operating 50,000 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 25,000 25,000 25,000 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 25,000 25,000 25,000 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology Performance Management Software Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGETREQUESTStreamline Processes Brief Description of New Program/Service or Improvement of Existing Service Level: We are researching ways to track our strategic plan and the corresponding performance measurements that show how we are doing on achieving the goals and objectives within the plan. Currently the process of collecting the data from each project manager, compiling it into a single spreadsheet and pushing out on our website is all labor intensive and inefficient. A solution that allows the project managers to input their own data that will then feed into an easy-to-understand dashboard and public portal would result in a better use of everyone's time and allow for more up-to-date information. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The system will be able to track frequency of use both internally and externally. We will hold the project managers accountable for reporting their metrics in a timely manner. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The implementation costs (one-time cost) can be anywhere from $10,000 to $25,000 and annual maintenance costs range from $5,000 to $25,000. 25,000 - - 25,000 Notes: FY 2018 Budget 33 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 1,500 Repairs & Maintenance - Communications - Advertising 250 Printing 500 Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies 500 Utilities - Gasoline/Diesel - Food/Meals 1,000 Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment 250 - - - - TOTAL 4,000 Salary/Benefits - Maintenance & Operating 4,000 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - - - - Notes: - Build Community Connections ACCOUNT DESCRIPTION BUDGETREQUESTBuild a sense of pride in the community Brief Description of New Program/Service or Improvement of Existing Service Level: Weekly educational series for citizens to learn about each department of city government and meet staff. Graduates become Milton ambassadors &/or active volunteers in the community. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Number of participants involved, continued community involvement of graduates Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Professional fees, supplies, food, rental equipment, advertising, other equipment, printing - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Outreach & Engagement Citizens Government Academy Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2018 Budget 34 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware Other Equipment - - - - - TOTAL - Salary/Benefits - Maintenance & Operating - Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 11,375 11,375 11,375 Decreases Operating Costs (12,000) (12,000) (12,000) Additional Revenues - - - Other - - - Total Operating Impact (625) (625) (625) - - (622) Notes: (12,000) Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGETREQUESTMove toward a paperless court system (Court Dep't initiative) Brief Description of New Program/Service or Improvement of Existing Service Level: Implement new court management software to become paperless. This system will be hosted online, and replace the city's Courtware solution. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Per the Court Department's implemenation strategy, the eCourt software will streamline the court processes and allow for paperwork and signatures to be performed on digital devices. It will replace the current Courtware application the Court department currently uses. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The fixed cost for eCourt should more than offset the costs associated with Courtware. Courtware charges $3 per ticket, which averages a cost to the city of $1,000-$2,00 per month in fees. Also, thre will be no costs associated with the application for the first year due to a grant through the Administrative Office of the Courts (AOC) 11,378 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology eCourt System Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2018 Budget 35 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 330 Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract 850 General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software 2,000 Computer Hardware - Other Equipment - - - - - TOTAL 3,180 Salary/Benefits - Maintenance & Operating 3,180 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 850 850 850 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 850 850 850 - - 850 Notes: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGETREQUESTImplement new court management software Brief Description of New Program/Service or Improvement of Existing Service Level: BIS Digital is a court recording solution that will replace Granicus at 13000 Deerfield. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Court is legally required to record all court sessions and retain them for at least two years. This system provides the means to record and properly catalog these sessions. This provides a permanent solution, which the Court department currently no longer has. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). The operating costs for this system are minimal, as shown below. 850 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology BIS Digital Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2018 Budget 36 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor 6,375 Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware 33,265 Other Equipment 3,394 - - - - TOTAL 43,034 Salary/Benefits - Maintenance & Operating 43,034 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Vehicle Computer Upgrade Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGETREQUESTRecognize future challenges or threats and plan for them today Brief Description of New Program/Service or Improvement of Existing Service Level: This initiative is an upgrade to the current computer hardware in police vehicles. This consists of moving the laptop to a more secure area in the rear of the vehicle. A small monitor and Bluetooth keyboard would be installed in the front passenger compartment. This would free up space in the passenger compartment and increase safety as these items would be more securly affixed to the vehicle. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Improved functionality, durability and safety of vehicle computer hardware Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). None - - - Notes: FY 2018 Budget 37 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 10,200 Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 10,200 Salary/Benefits - Maintenance & Operating 10,200 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - - - - Notes: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGETREQUESTInternal GIS Implementation Brief Description of New Program/Service or Improvement of Existing Service Level: This is an update to the current LIDAR database and provides current 2-foot topographic data for the city. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This provides current data in the GIS system for utilization throughout the city Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This is a one time service based on all the north fulton cities particpating. - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Updated LIDAR Data Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2018 Budget 38 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract 35,000 General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software 6,000 Computer Hardware - Other Equipment - - - - - TOTAL 41,000 Salary/Benefits - Maintenance & Operating 41,000 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 35,000 35,000 35,000 Decreases Operating Costs (13,400) (13,400) (13,400) Additional Revenues - - - Other - - - Total Operating Impact 21,600 21,600 21,600 - - 21,600 Notes: The ELA does not include GeoEvent Server by default. However, GeoEvent Server is obtainable at a cheaper cost if the City has an ELA. GeoEvent Server by itself is $20,000, but a term license under an ELA would only be $6,000 per year. (13,400) Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGETREQUESTGIS Enterprise License Agreement and GeoEvent Server Brief Description of New Program/Service or Improvement of Existing Service Level: A small government enterprise license agreement (ELA) through ESRI would improve the City's GIS capabilities and overall acess to the software for City staff. In addition to providing unlimited licenses of the ArcGIS Desktop software for staff use, the agreement also includes licenses for several other software products that the City does not have access to, such as CityEngine and Insights for ArcGIS. The agreement also includes more ArcGIS Online named users and credits, ArcGIS Engine and extensions, ArcGIS Runtime and extensions, ArcGIS Enterprise extensions, and additional desktop extensions. With the ELA, the City has the option to purchase GeoEvent Server, a real time mapping and analytics platform, for a reduced annual cost. GeoEvent Server enables real-time event-based data streams to be integrated as data sources in the GIS, such as traffic data, public safety data, and social media data. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). This licensing agreement will open availability of GIS software to all City staff, as well as provide new software and capabilities for staff use. It will also streamline GIS licensing and maintenance costs into one yearly amount. GeoEvent Server will greatly enhance decision making and real time monitoring of City assets and events. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This new ELA licensing will replace the current licensing and maintenance costs for GIS software that the City pays. The licensing costs are also based off of the City's total population, therefore if the City's population increases over 50,000 the costs for this agreement may increase. The cost for GeoEvent Server is in addition to the ELA. 35,000 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works GIS Enterprise Licensing Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2018 Budget 39 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 68,640 Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor 5,000 Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - Credit from Capital Projects funding (73,640) - - - TOTAL - Salary/Benefits - Maintenance & Operating - Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 75,699 80,005 82,255 Decreases Operating Costs - - - Additional Revenues - - - Other (50,000) (50,000) (50,000) Total Operating Impact 25,699 30,005 32,255 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works NPDES Permit Compliance Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGETREQUEST NPDES Permit Compliance Brief Description of New Program/Service or Improvement of Existing Service Level: This provides for a public-private partnership to manage the city's NPDES permit compliance program. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Performance will be measured by the standards established in the city's NPDES permit and guaged by state approval of the NPDES report submitted at the end of the year. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This is based on an annual contract awarded through the competitive proposal process for professional services. This will utilize funding currently allocated under the NPDES capital line item to offset the costs. 77,820 - (50,000) 27,820 Notes: FY 2018 Budget 40 M&O Initiatives Strategy: Strategic Action Item: Salary (53,795) Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor 150,800 Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - Credit from Capital Projects Fund (Construction Inspectors) (45,044) - - - TOTAL 51,961 Salary/Benefits (53,795) Maintenance & Operating 105,756 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 155,324 164,783 169,727 Decreases Operating Costs (80,350) (83,596) (85,268) Additional Revenues - - - Other (46,395) (49,221) (50,698) Total Operating Impact 28,579 31,966 33,761 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Construction Inspection Services Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Brief Description of New Program/Service or Improvement of Existing Service Level: This provides for a public-private partnership to operate the city's construction inspection program. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The city requires construction inspection services for a variety of functions including land disturbance permit, capital construction, operational construction and right of way permits. This function will allow for 1.5 FTE's plus vehicles and equipment to perform a variety of inspection services and allow for the most qualified inspectors depending on the need at the time. It will allow the city to also vary the work force to some degree as either permit volumes or construction projects fluctuate. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This is based on an annual contract awarded through the competitive proposal process for construction adminstrative services. This will utilize funding currently allocated under the Construction Inspection capital line item to offset the costs. Strategic, Efficient & Engaged Government Improve LDP Inspection Process ACCOUNT DESCRIPTION BUDGETREQUEST Notes: 159,984 30,239 (47,787) - (81,957) FY 2018 Budget 41 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance 25,000 Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - Credit from Capital Projects Fund (13,149) - - - TOTAL 11,851 Salary/Benefits - Maintenance & Operating 11,851 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Landscaping for Hopewell-Francis-Cogburn Roundabout Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Preserve What Makes Milton Unique ACCOUNT DESCRIPTION BUDGETREQUESTManage, maintain and improve mobility in Milton Brief Description of New Program/Service or Improvement of Existing Service Level: This provides for improved landscaping for the center island of the Hopewell-Francis-Cogburn Roundabout What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The intial lanscaping was destroyed by vehicles running through the center island. Since the opening of the roundabout a number of modifications were made to minimize the potential of vehicles entering the center island. Those modifications seem to have been successful and this initiatie would provide the necessary landscaping to improve the aesthetics of the center island. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). $13,149 is left in the capital construction account for this intersection to offset a portion of these costs. - - - - Notes: FY 2018 Budget 42 M&O Initiatives Strategy: Strategic Action Item: Salary 7,104 Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 7,104 Salary/Benefits 7,104 Maintenance & Operating - Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 7,104 7,104 7,104 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 7,104 7,104 7,104 - - 7,104 Notes: - Park & Recreation Enrichment ACCOUNT DESCRIPTION BUDGETREQUESTResearch New Program Offerings Brief Description of New Program/Service or Improvement of Existing Service Level: Camp Joyful Soles for the 5th straight year set a record high registration in 2017. We sold out 6 of 7 weeks this year. The camp is successful but the camp does not pay for itself due to the price being dramatically below the market price for an all day camp for special needs teenagers. This initiative requests an increase in the staffing by two positions over the planned 2017 staffing. We wish to add a 6th and 7th Camp Counselor. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). The single best measure is the growth of the camp itself. The combination of word of mouth advertising from satisfied parents and campers, along with the social media push has resulted in a near sell out of the camp. We six Counselor's in Training as unpaid volunteers to help this year, but with the primary responsibility being on the individual counselor, we have seen this year that the 5 to 1 ratio of counselor to camper needs to be improved. In order to provide the highest quality experience for all campers, we need to break them into smaller groups, thus requiring additional counselors. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Currently, a Counselor 1 position is paid $10.00/hour. A Counselor 2 position is paid $12.00/hour. I am proposing to list the two positions as Counselor 2 for budget purposes. Given that camp has 296 hours per person, the cost at $12.00/hour for two additional counselors comes to $7,104.00 7,104 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Parks & Recreation Increase of Temporary Staffing for Camp Joyful Soles Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2018 Budget 43 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 100,000 Repairs & Maintenance - Communications - Advertising Printing Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies Utilities - Gasoline/Diesel - Food/Meals Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software Computer Hardware Other Equipment - - - - TOTAL 100,000 Salary/Benefits - Maintenance & Operating 100,000 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - $85,000 - $100,000 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Scanning of Archive Documents Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Strategic Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGETREQUESTScanning of Archived Documents Brief Description of New Program/Service or Improvement of Existing Service Level: Provide for a scanning initiative of all of Community Development's files. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Will provide internal, electronic accessibilityto all files/documents that are required to be retained. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). No additional impact. - - - - Notes: FY 2018 Budget 44 M&O Initiatives Strategy: Strategic Action Item: Salary 57,000 Benefits 26,090 Professional Fees - Repairs & Maintenance - Communications - Advertising Printing Travel - Dues & Fees - Education & Training Contract Labor - Maintenance Contract - General Supplies Utilities - Gasoline/Diesel - Food/Meals Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - Current Budgeted Amount (64,814) - - - TOTAL 18,276 Salary/Benefits 83,090 Maintenance & Operating (64,814) Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Combine Two Part-Time Positions to One Full-Time Position Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: - Strategic, Efficient & Engaged Government ACCOUNT DESCRIPTION BUDGETREQUESTCombine Conservation Project Manager and Sustainability Coordinator Brief Description of New Program/Service or Improvement of Existing Service Level: The Comm Dev department currently has two part-time positions with the conservation project manager and the sustainability coordinator. Each position works 20 hours a week in a job sharing situation. With Kathy Johnson leaving, this porposes to combine the two positions into one full-time position with benefits. Current budgeted salary is $64,814 for both positions combined. New posittion will be a grade 33. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). Adds new position to city and would be subject to any increase in salaries or benefits. - - - - Notes: FY 2018 Budget 45 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 30,000 Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 30,000 Salary/Benefits - Maintenance & Operating 30,000 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - - - - Notes: - Economic Development ACCOUNT DESCRIPTION BUDGETREQUESTMaximize available commercial capacity in appropriately defined areas Brief Description of New Program/Service or Improvement of Existing Service Level: There has been much talk about marketing Deerfield/Hwy 9 for healthcare IT. A marketing consultant that could come in a create a campaign around our vision would be an important tool for the economic development to use as we seek to develop Deerfield/Hwy 9 and utilities the space to it's max zoned potential. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). New and retained square footage of office space. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Economic Development Marketing Consultant for Deerfield/Hwy 9 Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2018 Budget 46 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 50,000 Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 50,000 Salary/Benefits - Maintenance & Operating 50,000 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - - - - Notes: - Economic Development ACCOUNT DESCRIPTION BUDGETREQUESTDevelop a working spirit with our business community to foster a reputation for being a great place to do business Brief Description of New Program/Service or Improvement of Existing Service Level: As we attempt to move forward with the Incubator in Milton, a financial contribution by the City of Milton would solidify the partnership and give the project the needed funds to move forward - secure a lease, purchase minimal furniture and technology. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). While occupancy should never be a deliverable of an Incubator, the number of people that we engage can be measured. The number of applicants, the number of people in the community that are engaged as either a board member of mentor, the number of events held, and the amount of press that we get. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Economic Development Incubator Contribution for Start-Up Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2018 Budget 47 M&O Initiatives Strategy: Strategic Action Item: Salary - Benefits - Professional Fees - Repairs & Maintenance - Communications - Advertising 50,000 Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 50,000 Salary/Benefits - Maintenance & Operating 50,000 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs - - - Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact - - - - - - Notes: - Economic Development ACCOUNT DESCRIPTION BUDGETREQUESTMaximize available commercial capacity in appropriately defined areas Brief Description of New Program/Service or Improvement of Existing Service Level: As Milton grows the Deerfield/Hwy 9 corridor to it's max zoned potential, there will be times that it is appropriate to offer an incentive in order to secure a large tenant - either a relocation or an expansion. It would be a shame to lose a 250,000 square foot building with 1,000+ jobs because we do not offer competitive incentives. A proposed list of incentives has been vetted by the economic development department and tentatively approved by legal. In order to offer certain incentives like waiving impact fees, the City has to place what is waived in the appropriate fund. Therefore, in order to prepare for growth and opportunities, we would like to start a "bank" to be able to confidently offer incentives in the future. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement). Number of new jobs and new square feet in Milton related to incentives offered. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). We would like this be an annual contribution to the "bank" in order to build up the reserves. - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Economic Development Incentives Bank Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2018 Budget 48 M&O Initiatives Special Revenue Funds FY 2018 Budget 49 Special Revenue Funds Special Events Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017 AmendedBudget FY 2018 RecommendedBudget $ Variance % Variance Revenues EARTH DAY VENDOR FEE 400 170 305 - (305) (100.0) FARMER'S MARKET VENDOR FEE 140 - - - - - INTEREST REVENUE 22 11 - - - - CRABAPPLE FEST SPONSOR 6,500 7,000 8,000 15,000 7,000 87.5 EARTH DAY SPONSOR 2,000 2,250 2,550 1,000 (1,550) (60.8) SUMMER EVENT SPONSOR - - - 5,000 5,000 - MAYOR'S RUN SPONSOR 1,000 2,000 1,000 1,000 - - LITERARY FESTIVAL SPONSOR - - - 500 500 - DONATIONS/MGG 1,610 310 - - - - HOLIDAY CARD SALES - - - 2,000 2,000 - OTHER MISC REVENUE / MAYOR'S RUN REG. FEE 675 375 - - - - OPERATING TRANSFER IN FROM GENERAL FUND - - 10,550 17,450 6,900 65.4 HOTEL/MOTEL TAX FUND 52,020 47,000 47,000 73,000 26,000 55.3 Total Revenues 64,367 59,116 69,405 114,950 45,545 65.6 Artisan Farmer's Market PROF FEES/ARTISAN FARMER'S MARKET 1,720 - - - - - ADVERTISING/ARTISAN FARMER'S MARKET 1,400 - - - - - GENERAL SUPPLIES/ARTISAN FARMER'S MARKET 492 - - - - - Total Artisan Farmer's Market 3,612 - - - - - Carvin' in Crabapple PROF FEES/CARVIN' IN CRABAPPLE - - - 1,500 1,500 - ADVERTISING/CARVIN' IN CRABAPPLE - - - 400 400 - PRINTING/CARVIN' IN CRABAPPLE - - - 600 600 - GENERAL SUPPLIES/CARVIN' IN CRABAPPLE - - - 1,200 1,200 - FOOD/MEALS/CARVIN' IN CRABAPPLE - - - 800 800 - OTHER EQUIP/CARVIN' IN CRABAPPLE - - - 500 500 - Total Carvin' in Crabapple - - - 5,000 5,000 - FY 2018 Budget 50 Special Events Fund Special Events Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017 AmendedBudget FY 2018 RecommendedBudget $ Variance % Variance Christmas in Crabapple PROF FEES/CHRISTMAS IN CRABAPPLE 300 735 1,340 1,400 60 4.5 RENTAL EQUIP & VEHICLES/CHRISTMAS IN CRAB 1,349 772 510 375 (135) (26.5) ADVERTISING/CHRISTMAS IN CRABAPPLE 26 - 350 450 100 28.6 PRINTING/CHRISTMAS IN CRABAPPLE - - - 120 120 - GENERAL SUPPLIES/CHRISTMAS IN CRABAPPLE 642 311 250 250 - - FOOD/MEALS/CHRISTMAS IN CRABAPPLE - - - 1,000 1,000 - Total Christmas in Crabapple 2,317 1,819 2,450 3,595 1,145 46.7 Crabapple Fest PROF FEES/CRABAPPLE FEST 12,600 10,773 5,780 2,095 (3,685) (63.8) RENTAL EQUIP & VEHICLES/CRABAPPLE FEST 7,011 268 5,090 14,650 9,560 187.8 ADVERTISING/CRABAPPLE FEST 3,470 2,384 2,760 3,000 240 8.7 PRINTING/CRABAPPLE FEST 6,398 3,823 1,700 3,013 1,313 77.2 GENERAL SUPPLIES/CRABAPPLE FEST 3,028 437 750 750 - - FOOD/MEALS/CRABAPPLE FEST 386 1,103 1,000 1,000 - - Total Crabapple Fest 32,893 18,788 17,080 24,508 7,428 43.5 Earth Day PROF FEES/EARTH DAY 2,402 5,964 3,500 1,700 (1,800) (51.4) RENTAL EQUIP & VEHICLES/EARTH DAY 2,780 1,296 4,100 500 (3,600) (87.8) ADVERTISING/EARTH DAY 798 350 350 450 100 28.6 PRINTING/EARTH DAY 374 193 100 150 50 50.0 GENERAL SUPPLIES/EARTH DAY 461 234 400 1,050 650 162.5 FOOD/MEALS/EARTH DAY 64 230 250 250 - - Total Earth Day 6,880 8,267 8,700 4,100 (4,600) (52.9) FY 2018 Budget 51 Special Events Fund Special Events Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017 AmendedBudget FY 2018 RecommendedBudget $ Variance % Variance Hometown Jubilee PROF FEES/HOMETOWN JUBILEE 1,200 2,608 1,700 1,700 - - RENTAL EQUIP & VEHICLES/HOMETOWN JUBILEE 1,583 - 500 1,200 700 140.0 ADVERTISING/HOMETOWN JUBILEE 624 1,801 1,650 1,200 (450) (27.3) PRINTING/HOMETOWN JUBILEE 787 126 450 600 150 33.3 GENERAL SUPPLIES/HOMETOWN JUBILEE - 969 800 1,800 1,000 125.0 FOOD/MEALS/HOMETOWN JUBILEE 34 86 300 500 200 66.7 Total Hometown Jubilee 4,227 5,591 5,400 7,000 1,600 29.6 Literary Festival PROF FEES/LITERARY FESTIVAL - 450 2,320 1,250 (1,070) (46.1) RENTAL EQUIP & VEHICLES/LITERARY FESTIVAL - 1,092 - 500 500 - ADVERTISING/LITERARY FESTIVAL - 189 889 800 (89) (10.0) PRINTING/LITERARY FESTIVAL - 330 2,578 2,675 97 3.8 GENERAL SUPPLIES/LITERARY FESTIVAL - 181 94 300 206 219.1 FOOD/MEALS/LITERARY FESTIVAL - 1,630 337 1,800 1,463 434.1 Total Literary Festival - 3,871 6,218 7,325 1,107 17.8 Mayor's Run PROF FEES/MAYOR'S RUN 367 367 - - - - RENTAL EQUIP & VEHICLES/MAYOR'S RUN - - - 400 400 - ADVERTISING/MAYOR'S RUN 624 1,276 385 450 65 16.9 PRINTING/MAYOR'S RUN 301 224 247 500 253 102.4 GENERAL SUPPLIES/MAYOR'S RUN - - 200 200 - - Total Mayor's Run 1,292 1,867 832 1,550 718 86.3 Memorial Day PROF FEES/MEMORIAL DAY 1,380 1,450 1,700 2,950 1,250 73.5 RENTAL EQUIP & VEHICLES/MEMORIAL DAY 3,401 3,401 3,200 2,500 (700) (21.9) ADVERTISING/MEMORIAL DAY 3,681 1,450 2,200 1,550 (650) (29.5) PRINTING/MEMORIAL DAY 866 1,023 450 1,750 1,300 288.9 GENERAL SUPPLIES/MEMORIAL DAY 63 180 250 250 - - FOOD/MEALS/MEMORIAL DAY 376 366 400 400 - - Total Memorial Day 9,767 7,871 8,200 9,400 1,200 14.6 FY 2018 Budget 52 Special Events Fund Special Events Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017 AmendedBudget FY 2018 RecommendedBudget $ Variance % Variance Other Events PROF FEES/OTHER EVENTS 567 2,930 925 600 (325) (35.1) RENTAL EQUIP & VEHICLES/OTHER EVENTS - - 250 800 550 220.0 PRINTING/OTHER EVENTS 47 96 830 950 120 14.5 GENERAL SUPPLIES/OTHER EVENTS 854 1,213 758 750 (8) (1.1) FOOD/MEALS/OTHER EVENTS - 86 417 400 (17) (4.1) Total Other Events 1,468 4,324 3,180 3,500 320 10.1 Pancake Breakfast with Santa PROF FEES/PANCAKE BREAKFAST WITH SANTA - 350 280 400 120 42.9 RENTAL EQUIP & VEHICLES/PANCAKE BREAKFAS - 733 885 1,000 115 13.0 ADVERTISING/PANCAKE BREAKFAST WITH SANTA - - - 100 100 - PRINTING/PANCAKE BREAKFAST WITH SANTA - - - 100 100 - GENERAL SUPPLIES/PANCAKE BREAKFAST WITH S - 443 280 700 420 150.0 FOOD/MEALS/PANCAKE BREAKFAST WITH SANTA - 1,081 900 1,000 100 11.1 OTHER EQUIP/PANCAKE BREAKFAST WITH SANTA - 370 - - - - Total Pancake Breakfast with Santa - 2,978 2,345 3,300 955 40.7 Spring Events PROF FEES/SPRING EVENTS - - 800 800 - - RENTAL EQUIP & VEHICLES/SPRING EVENTS - - 400 400 - - PRINTING/SPRING EVENTS - - 60 60 - - GENERAL SUPPLIES/SPRING EVENTS - - 1,300 1,300 - - Total Spring Events - - 2,560 2,560 - - Summer Series PROF FEES/SUMMER SERIES 4,213 3,368 4,500 8,700 4,200 93.3 RENTAL EQUIP & VEHICLES/SUMMER SERIES 804 536 1,200 4,300 3,100 258.3 ADVERTISING/SUMMER SERIES 25 1,050 1,100 800 (300) (27.3) PRINTING/SUMMER SERIES - 576 - 900 900 - GENERAL SUPPLIES/SUMMER SERIES - - 500 500 - - FOOD/MEALS/SUMMER SERIES 41 - 250 500 250 100.0 OTHER EQUIP/SUMMER SERIES - - - 750 750 - Total Summer Series 5,082 5,530 7,550 16,450 8,900 117.9 FY 2018 Budget 53 Special Events Fund Special Events Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017 AmendedBudget FY 2018 RecommendedBudget $ Variance % Variance Tree Lighting PROF FEES/TREE LIGHTING 200 200 - 150 150 - RENTAL EQUIP & VEHICLES/TREE LIGHTING 2,253 5,415 5,420 6,500 1,080 19.9 ADVERTISING/TREE LIGHTING - - 830 350 (480) (57.8) PRINTING/TREE LIGHTING 894 695 - 850 850 - GENERAL SUPPLIES/TREE LIGHTING 2,073 591 500 500 - - FOOD/MEALS/TREE LIGHTING - - 150 - (150) (100.0) OTHER EQUIP/TREE LIGHTING - - - 5,000 5,000 - Total Tree Lighting 5,420 6,901 6,900 13,350 6,450 93.5 Veteran's Day PROF FEES/VETERAN'S DAY 400 - - 500 500 - RENTAL EQUIP & VEHICLES/VETERAN'S DAY - - - 500 500 - ADVERTISING/VETERAN'S DAY 1,294 1,050 700 700 - - GENERAL SUPPLIES/VETERAN'S DAY 248 10 650 650 - - FOOD/MEALS/VETERAN'S DAY - - 300 1,500 1,200 400.0 Total Veteran's Day 1,942 1,060 1,650 3,850 2,200 133.3 Volunteer Appreciation ADVERTISING/VOLUNTEER APPRECIATION - - - 350 350 - RENTAL EQUIP & VEHICLES/VOLUNTEER APPREC 288 - - - - - PRINTING/VOLUNTEER APPRECIATION - - - 250 250 - GENERAL SUPPLIES/VOLUNTEER APPRECIATION 436 - - 1,500 1,500 - FOOD/MEALS/VOLUNTEER APPRECIATION 1,320 - 2,000 2,000 - - Total Volunteer Appreciation 2,043 - 2,000 4,100 2,100 105.0 Total Expenditures 76,943 68,866 75,065 109,588 34,523 46.0 Total Revenues Over/(Under) Expenditures (12,576) (9,750) (5,660) 5,362 Beginning Fund Balance 43,287 30,712 20,961 15,301 Ending Fund Balance 30,712 20,961 15,301 20,663 FY 2018 Budget 54 Special Events Fund E911 Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017AmendedBudget FY 2018RecommendedBudget $ Variance % Variance Revenues PUBLIC SAFETY / E-911 CHARGES 912,707 935,499 890,000 930,000 40,000 4.5 INTEREST REVENUE 283 107 - - - - Total Revenues 912,990 935,605 890,000 930,000 40,000 4.5 Expenditures PUBLIC SAFETY COMMUNICATIONS - 43,626 - - - - COMMUNICATIONS 16,835 19,197 - - - - MAINTENANCE CONTRACTS 912,707 935,499 890,000 930,000 40,000 4.5 OPERATING TRANSFER OUT TO CAPITAL PROJECTS FUND 400,000 - - - - - Total Expenditures 1,329,542 998,321 890,000 930,000 40,000 4.5 Total Revenues Over/(Under) Expenditures (416,552) (62,716) - - Beginning Fund Balance 479,271 62,719 3 3 Ending Fund Balance 62,719 3 3 3 FY 2018 Budget 55 E911 Fund Hotel/Motel Tax Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017AmendedBudget FY 2018RecommendedBudget $ Variance % Variance Revenues HOTEL/MOTEL TAX 72,020 66,218 67,000 73,000 6,000 9.0 Total Revenues 72,020 66,218 67,000 73,000 6,000 9.0 Expenditures OP TRF OUT/TO GENERAL FUND 20,000 19,218 20,000 - (20,000) (100.0) OP TRF OUT/TO SPECIAL EVENTS FUND 52,020 47,000 47,000 73,000 26,000 55.3 Total Expenditures 72,020 66,218 67,000 73,000 6,000 9.0 Total Revenues Over/(Under) Expenditures - - - - Beginning Fund Balance - - - - Ending Fund Balance - - - - FY 2018 Budget 56 Hotel/Motel Tax Fund Capital Improvement Program FY 2018 Budget 57 Capital Improvement Program Capital Projects Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017 AmendedBudget FY 2018 RecommendedBudget $ Variance % Variance Revenues INFRASTRUCTURE MAINT FEES 95,529 110,713 95,000 105,000 10,000 10.53 PENALTIES AND INTEREST / OTHER 844 - - - - - INFRASTRUCTURE MAINT PENALTY & INTEREST - 1,397 - - - - SIDEWALK REPLACEMENT 82,429 10,488 - - - - SPECIAL ASSMT/CAP IMPR/TRAFFIC CALMING 1,329 - - - - - OTHER / TREE RECOMPENSE 147,000 94,000 17,000 - (17,000) (100.00) UTILITIES / LANDFILL USE FEES 152,410 106,274 140,000 130,000 (10,000) (7.14) INTEREST REVENUE 409 835 - - - - DONATION REVENUE/PARKS & RECREATION 100,000 - - - - - CELL TOWER LEASE - - 77,412 77,400 (12) (0.02) INSURANCE PROCEEDS 10,225 - - - - - INSURANCE PROCEEDS/PARKS AND RECREATION - 14,399 - - - - OTHER/OTHER MISC REVENUE 4,921 - - - - - ATLANTA HIDTA STIPEND - 6,000 3,000 - (3,000) (100.00) GENERAL FUND 4,419,133 18,882,220 5,915,968 9,368,340 3,452,372 58.36 CAPITAL GRANT FUND - 48,666 100,000 - (100,000) (100.00) E-911 FUND 400,000 - - - - - IMPACT FEE FUND/LAW ENFORCEMENT - 15,750 15,557 - (15,557) (100.00) IMPACT FEE FUND/FIRE - 90,252 89,145 - (89,145) (100.00) IMPACT FEE FUND/ROAD - 112,632 111,251 - (111,251) (100.00) IMPACT FEE FUND/PARK - 671,394 668,123 - (668,123) (100.00) PROCEEDS OF SALE OF ASSETS - - - - - - Total Revenues 5,414,229 20,165,019 7,232,456 9,680,740 2,448,284 33.85 Expenditures PROF FEES/GREEN SPACE BOND INITIATIVE - 2,480 197,520 (72,000) (269,520) (136.45) LAND CONSERVATION 375,158 1,000 809,069 77,400 (731,669) (90.43) VEHICLE/REPLACEMENT RESERVE 19,414 - 13,762 14,000 238 1.73 COMPUTER / SOFTWARE 15,654 - - - - - SOFTWARE - - 200,000 - (200,000) (100.00) HARDWARE - - 18,600 - (18,600) (100.00) CITY HALL CONSTRUCTION - 6,575,677 5,051,494 - (5,051,494) (100.00) SR9 COURT/FIRE/POLICE COMPLEX - - 800,000 1,594,336 794,336 99.29 BUILDINGS/FACILITY RENOVATIONS - 1,700 - - - - FY 2018 Budget 58 Capital Projects Fund Capital Projects Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017 AmendedBudget FY 2018 RecommendedBudget $ Variance % Variance Expenditures CONTRACTED/PUBLIC SAFETY COMMUNICATIONS 1,654,794 23,208 269,865 - (269,865) (100.00) BUILDINGS/POLICE/FIRE/COURT FACILITY - - - - - - VEHICLES / REPLACEMENT RESERVE 242,020 144,055 211,474 150,000 (61,474) (29.07) AUTOMATED LICENSE PLATE READERS - 20,000 - - - - STATION REPAIR/STATION 42 ROOF REPLACEMENT - - 10,000 - (10,000) (100.00) SITE IMPROVEMENTS/STATION 43 PARKING LOT REPAIR - 74,853 38,791 (38,791) (77,582) (200.00) SITE IMPROVEMENTS/STATION 42 REPLACEMENT 6,000 - - - - - LIVE FIRE TRAINING FACILITY 12,075 8,110 529,815 (350,000) (879,815) (166.06) MACHINERY & EQUIPMENT / MACHINERY 38,189 - - - - - FUEL MANAGEMENT SYSTEM 29,822 - 3,178 (3,178) (6,356) (200.00) VEHICLE REPLACEMENT RESERVE 104,368 1,018,394 1,001,693 515,000 (486,693) (48.59) ADVANCED LIFE SUPPORT EQUIP 9,725 - - - - - AED UNITS 27,435 1,650 17,133 - (17,133) (100.00) MASS NOTIFICATION SIRENS 8,925 3,515 74,805 - (74,805) (100.00) SCBA CASCADE TRAILER - - - 140,251 140,251 - STATION 41 ROOF REPLACEMENT - - - 90,000 90,000 - ATV EMS UNIT - - - 20,000 20,000 - CONSTRUCTION INSPECTORS - - 78,688 45,044 (33,644) (42.76) TRANSPORTATION MASTER PLAN 47,064 178,080 - - - - NORTH FULTON TRANSPORTATION PLAN - 24,000 - - - - GRAVEL ROADS MAINTENANCE 70,457 72,888 174,039 146,378 (27,661) (15.89) STORMWATER MAINTENANCE 282,047 296,663 280,181 43,684 (236,497) (84.41) NPDES PERMIT COMPLIANCE 1,109 350 357,391 (282,037) (639,428) (178.92) PAVEMENT MANAGEMENT 1,178,706 2,016,431 2,244,499 1,700,000 (544,499) (24.26) SITE IMPROVEMENTS/PW YARD RELOCATION - - 244,622 114,019 (130,603) (53.39) INFRASTRUCTURE / TRAFFIC CALMING 2,659 - 100,904 - (100,904) (100.00) INFRASTRUCTURE / RESTRIPING - 70,940 111,012 - (111,012) (100.00) REPLACE SCHOOL ZONE FLASHERS 53,820 - - - - - INFRASTRUCTURE / BRIDGE REPLACEMENT 76,655 10,840 950,643 300,000 (650,643) (68.44) INFRASTRUCTURE / SIDEWALKS 22,089 418,801 1,010,427 - (1,010,427) (100.00) HOPEWELL/FRANCIS/COGBURN INTERSECTION 5,804 - 13,148 (13,149) (26,297) (200.01) HOPEWELL @ B'HAM INTERSECTION IMPRV 254,259 1,135,336 201,153 - (201,153) (100.00) HOPEWELL @ BETHANYS INTERSECTION IMPROV - 22,731 229,352 - (229,352) (100.00) FREEMANVILLE @ PROVIDENCE & B'HAM INTERSECTION IM 2,663 536 1,646,718 176,233 (1,470,485) (89.30) FY 2018 Budget 59 Capital Projects Fund Capital Projects Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017 AmendedBudget FY 2018 RecommendedBudget $ Variance % Variance Expenditures CRABAPPLE NE CONNECTOR - - 50,000 (50,000) (100,000) (200.00) WEBB RD TURN LANES 7,000 172,500 5,500 (5,500) (11,000) (200.00) GREEN RD PEDESTRIAN LIGHTING 75,149 - - - - - VEHICLES / NEW VEHICLES 66,176 4,684 49,543 10,000 (39,543) (79.82) ASSET MANAGEMENT SOFTWARE - 4,800 55,200 - (55,200) (100.00) OTHER EQUIPMENT 11,000 13,858 - - - - PROF FEEES/PARKS & REC MASTER PLAN UPDATE - - 75,000 - (75,000) (100.00) PROF FEES/STRUCTURE DEMOLITION - 27,600 - - - - SITE IMPROVEMENT/NORTHWESTERN IGA FIELDS 186,462 11,998 - - - - PROVIDENCE PARK 24,445 3,500 310,110 300,000 (10,110) (3.26) BUILDINGS/THOMAS S BYRD SR HOUSE RENOVATIONS 438,859 14,972 63,497 - (63,497) (100.00) BUILDINGS/BROADWELL PARK PAVILION 531,350 - 71,445 - (71,445) (100.00) TRAILS/PARK & TRAIL EXPANSION 34,809 - 3,139,801 - (3,139,801) (100.00) BELL PARK - - - 20,000 20,000 - MACHINERY & EQUIPMENT/VEHICLES - 12,140 2,862 - (2,862) (100.00) VEHICLES / NEW VEHICLES 26,921 - - - - - PROF FEES/DOWNTOWN MILTON MASTER PLAN - 63,792 16,208 - (16,208) (100.00) PROF FEES/FORM BASED CODE/TDR ORDINANCE 29,220 - - - - - PROF FEES/GATEWAY SIGNAGE & HISTORIC MARKERS 4,175 8,904 154,771 63,000 (91,771) (59.29) PROF FEES/UNIFIED DEVELOPMENT CODE - - 200,000 10,000 (190,000) (95.00) SITE IMPROVEMENT/TREE RECOMPENSE 94,838 30,743 240,774 - (240,774) (100.00) COMPUTER / SOFTWARE - - - 265,500 265,500 - TO GENERAL FUND - - 243,000 - (243,000) (100.00) Total Expenditures 6,071,314 12,491,729 21,567,687 4,980,190 (16,587,497) (76.91) Total Revenues Over/(Under) Expenditures (657,085) 7,673,289 (14,335,231) 4,700,550 Beginning Fund Balance 7,881,578 7,224,493 14,897,782 562,551 Ending Fund Balance 7,224,493 14,897,782 562,551 5,263,101 FY 2018 Budget 60 Capital Projects Fund Greenspace Bond Fund (G.O. Bond 2017) Account Name FY 2015Total Activity FY 2016Total Activity FY 2017YTD Activity FY 2017Budget FY 2018Budget Increase /(Decrease) % Revenues PROPERTY TAX - - - - 731,992 731,992 - INTEREST REVENUE - - 11 - 120,000 120,000 - Total Revenues - - 11 - 851,992 120,000 - Expenditures LAND CONSERVATION - - - - 120,000 120,000 - BOND INTEREST - - - - 731,992 731,992 - Total Expenditures - - - - 851,992 851,992 #DIV/0! Total Revenues Over/(Under) Expenditures - - 11 - - Beginning Fund Balance - - - - - FY 2018 Budget 61 Greenspace Bond Fund TSPLOST Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Revenues TRANSP SPECIAL PURPOSE LOCAL OPTION SALES TAX - - - 6,185,000 6,185,000 - INTEREST REVENUE - - - - - - Total Revenues - - - 6,185,000 6,185,000 - Expenditures (0) TSPLOST PROGRAM MANAGEMENT (ENGINEERING SVCS)- - - 125,000 125,000 - (3) NE CRABAPPLE CONNECTOR MIL-005/MIL-030 - - - 2,300,000 2,300,000 - (4) HOPEWELL @ BETHANY MIL-001 - - - 650,000 650,000 - Total Expenditures - - - 3,075,000 3,075,000 - Total Revenues Over/(Under) Expenditures - - - 3,110,000 Beginning Fund Balance - - - - Ending Fund Balance - - - 3,110,000 FY 2018 Budget 62 TSPLOST Fund Capital Grant Fund Account Name FY 2015Total Activity FY 2016Total Activity FY 2017AmendedBudget FY 2018RecommendedBudget $ Variance % Variance Revenues FED GOV GRANT/CAPITAL/IND/GDOT CRABAPPLE STREETSCP - - 500,000 - (500,000) (100.00) FED GOV GRANT/CAPITAL/IND/GDOT TAP (BIG CREEK)41,891 96,732 50,000 - (50,000) (100.00) FED GOV GRANT/CAPITAL/INDIRECT/CDBG FUNDING - 32,619 9,340 - (9,340) (100.00) ST GOV GRANTS/OP-CAT/DIRECT/LMIG 278,684 280,076 369,450 397,791 28,341 7.67 STATE GOV GRANT/OP-CAT/GDOT HPP FUNDS 614,695 2,201,468 3,736,940 - (3,736,940) (100.00) MARTA GRANT 102,705 2,788 71,863 - (71,863) (100.00) STATE GOV GRANT/SR 9 @ BETHANY BEND INTERSCTN IMPR 16,854 - 872 - (872) (100.00) STATE GOV GRANT/GDOT-SIGNAGE LANDSCAPE - - 4,062 - (4,062) (100.00) LOCAL GOV GRANT/TRAIL CONN TO BIG CREEK GREENWAY 15,000 - - - - - INTEREST REVENUE 82 250 - - - - FROM GENERAL FUND 600,180 911,202 - 328,750 328,750 - Total Revenues 1,670,091 3,525,134 4,742,527 726,541 (4,015,986) (84.68) Expenditures PAVEMENT MANAGEMENT 278,684 280,076 369,450 397,791 28,341 7.67 INFRASTRUCTURE / BHAM @ PROVIDENCE 1,835 - - - - - INFRASTRUCTURE/SR372 (CRABAPPLE RD-B'HAM HWY)3,353,225 458,122 4,117,670 - (4,117,670) (100.00) INFRASTRUCTURE / SIDEWALKS (CDBG)16,200 16,419 9,340 - (9,340) (100.00) INFRASTRUCTURE/MARTA 480 71,862 - - - - INFRASTRUCTURE/CRABAPPLE STREETSCAPE 30,750 17,433 625,999 28,750 (597,249) (95.41) INFRASTRUCTURE/SR 9 @ BETHANY BEND INTERSCTN IMPRV 777 2,000 - - - - INFRASTRUCTURE/TRAIL CONN TO BIG CREEK GREENWAY 121,143 62,590 - 300,000 300,000 - PROF FEES/GATEWAY SIGNAGE & HISTORIC MARKERS - - 4,900 - (4,900) (100.00) OPERATING TRANSFER OUT TO CAP PROJ FD - 48,666 100,000 - (100,000) (100.00) Total Expenditures 3,803,092 957,168 5,227,359 726,541 (4,500,818) (86.10) Total Revenues Over/(Under) Expenditures (2,133,001) 2,567,966 (484,832) - Beginning Fund Balance 50,032 (2,082,969) 484,997 165 Ending Fund Balance (2,082,969) 484,997 165 165 FY 2018 Budget 63 Capital Grant Fund Impact Fees Fund Account Name FY 2015 Total Activity FY 2016 Total Activity FY 2017 Amended Budget FY 2018 Recommended Budget $ Variance % Variance Revenues IMPACT FEES/ADMIN FUND - 26,695 26,522 43,500 16,978 64.0 IMPACT FEES/LAW ENFORCEMENT FUND - 15,747 15,557 23,000 7,443 47.8 IMPACT FEES/FIRE FUND - 90,233 89,145 130,500 41,355 46.4 IMPACT FEES/ROAD FUND - 112,608 111,251 323,000 211,749 190.3 IMPACT FEES/PARK FUND - 671,231 668,123 976,000 307,877 46.1 INTEREST REVENUE/ADMIN FEES - 6 - - - - INTEREST REVENUE/LAW ENFORCEMENT FEES - 3 - - - - INTEREST REVENUE/FIRE FEES - 19 - - - - INTEREST REVENUE/ROAD FEES - 24 - - - - INTEREST REVENUE/PARK FEES - 163 - - - - Total Revenues - 916,728 910,598 1,496,000 585,402 64.3 Expenditures PAVEMENT MANAGEMENT - 15,750 15,557 23,000 7,443 47.8 INFRASTRUCTURE / BHAM @ PROVIDENCE - 90,252 89,145 130,500 41,355 46.4 INFRASTRUCTURE/ARNOLDMILL@NEW PROVIDENCE - 112,632 111,251 323,000 211,749 190.3 INFRASTRUCTURE/SR372 (CRABAPPLE RD-B'HAM HWY)- 671,394 668,123 976,000 307,877 46.1 INFRASTRUCTURE / SIDEWALKS (CDBG)- 26,701 26,522 43,500 16,978 64.0 Total Expenditures - 916,728 910,598 1,496,000 585,402 64.3 Total Revenues Over/(Under) Expenditures - - - - Beginning Fund Balance - - - - Ending Fund Balance - - - - FY 2018 Budget 64 Impact Fees Fund Mayor & CouncilLand Conservation- 25,804,179 - - - - - - - - 541,800 - Mayor & CouncilGreen Space Bond Initiative128,000 154,534 (72,000) - - - - - - (72,000) - - General AdministrationVehicle Replacement Reserve- 13,762 14,000 - - - - - - 14,000 - - ITRecords Management System200,000 87,957 - - - - - - - - - - General Govt BuildingsCity Hall12,843,801 676,856 - - - - - - - - - - PolicePolice/Fire/Court Facility12,500,000 711,671 1,594,336 300,000 - - - - - 1,894,336 46,000 9,831,768 - PoliceVehicle Replacement Reserve- 211,472 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,050,000 - - FireStation 42 Roof Repair10,000 10,000 - - - - - - - - - - FireStation 43 Parking Lot Repair74,853 38,791 (38,791) - - - - - - (38,791) - - FireStation 42 Replacement2,157,000 - - 157,000 1,994,000 - - - - 2,151,000 - - FireMobile Training Unit550,000 529,815 (350,000) - - - - - - (350,000) - - 350,000 FireFuel Management System29,822 3,178 (3,178) - - - - - - (3,178) - - FireApparatus/Vehicle Replacement- 932,137 515,000 515,000 515,000 515,000 515,000 515,000 515,000 3,605,000 - - FireAED Units46,218 13,717 - - - - - - - - - - FireMass Notification Sirens300,000 73,005 - - - - - - - - - - FireSCBA Replacement280,502 - 140,251 140,251 - - - - - 280,502 - - FireWest Side Fire Station2,100,000 - - - - 150,000 1,950,000 - - 2,100,000 - - Fire (new)Station 41 Roof Replacement90,000 - 90,000 - - - - - - 90,000 - - Fire (new)ATV EMS Unit20,000 - 20,000 - - - - - - 20,000 - - Public WorksAsset Management Software60,000 55,200 - - - - - - - - - - Public WorksBridge Replacement Program- 950,643 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,100,000 - - Public WorksConstruction Inspectors- 78,688 45,044 46,395 47,787 49,221 50,698 52,219 53,786 345,150 - - Public WorksCrabapple NE Connector Rd2,300,000 50,000 (50,000) - - - - - - (50,000) - 2,300,000 Public WorksCrabapple SE Connector- - - - - 150,000 - - - 150,000 - - Public WorksCrabapple Streetscape782,250 620,322 28,750 - - - - - - 28,750 - - Public WorksGravel Roads Maintenance- 105,695 146,378 174,700 180,290 186,060 192,014 198,158 204,499 1,282,099 - - Public WorksIntersection-Bethany @ Providence1,460,000 - - - - - - - - - - 1,460,000 Public WorksIntersection-Crabapple @ Birmingham8,538,010 4,004,052 - - - - - - - - - - Public WorksIntersection-Freemanville @ Providence1,872,735 1,730,182 176,233 - - - - - - 176,233 - - (125,166) Public WorksIntersection-Hopewell @ Redd Rd295,000 226,742 - - - - - - - - - - Public WorksIntersection-Hopewell @ Birmingham1,751,011 198,872 - - - - - - - - - - - Public WorksIntersection-Hopewell/Francis/Cogburn978,954 13,149 (13,149) - - - - - - (13,149) - - Public WorksIntersection-Webb Rd Turn Lanes179,500 5,500 (5,500) - - - - - - (5,500) - - Public WorksNPDES- 355,677 (282,037) 50,000 50,000 50,000 50,000 50,000 50,000 17,963 - - Public WorksPavement Management- 2,573,046 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 11,900,000 1,597,791 - Public WorksRepair Major Stormwater Structures- 204,563 43,684 275,000 275,000 275,000 275,000 275,000 275,000 1,693,684 - - Public WorksRe-Striping Existing Roads- 111,012 - 80,000 80,000 80,000 80,000 80,000 80,000 480,000 - - Public WorksSidewalk Construction & Repair- 1,019,768 - 100,000 100,000 100,000 100,000 100,000 100,000 600,000 - - Public WorksStorage Building and Yard Construction405,378 245,729 114,019 - - - - - - 114,019 - - 1,107 Public WorksTraffic Calming- 100,904 - - - - - - - - - - Public WorksTrail Connection to Big Creek Greenway1,150,000 - 300,000 300,000 300,000 - - - - 900,000 - - Capital Project Name2018 - 2024Capital Improvement PlanPlanned Funding Requests from Operating BudgetUnfundedAmount2018 - 2024Other FundingSources2018 - 2024FundingfromOperating BudgetEstimatedTotal CostDepartmentRolloverBalancefromPrior Yr 2018 - 2024Funding fromImpact Fees2024Plan2023Plan2022Plan2021Plan2020Plan2019Plan2018BudgetRequestFY 2018 Budget65Capital Improvement Program FY 2018 - FY 2024 Capital Project Name2018 - 2024Capital Improvement PlanPlanned Funding Requests from Operating BudgetUnfundedAmount2018 - 2024Other FundingSources2018 - 2024FundingfromOperating BudgetEstimatedTotal CostDepartmentRolloverBalancefromPrior Yr 2018 - 2024Funding fromImpact Fees2024Plan2023Plan2022Plan2021Plan2020Plan2019Plan2018BudgetRequestPublic WorksVehicle Replacement Reserve- 49,543 10,000 10,000 10,000 10,000 10,000 10,000 10,000 70,000 - - Public WorksMobile Traffic Control Center320,000 - - - - 170,000 150,000 - - 320,000 - - Parks & RecreationBell Memorial Park10,314,800 40,840 20,000 - - - - - - 20,000 - - Parks & RecreationPark & Trail Expansion- 3,915,683 - - - - - - - - 1,982,924 - - Parks & RecreationUtility Vehicle for Bell Memorial Park17,000 2,862 - - - - - - - - - 1,998 Parks & RecreationVehicle Replacement Reserve- 0 - - - - - - - - - - Parks & RecreationProvidence Park338,055 310,110 300,000 300,000 300,000 - - - - 900,000 - (900,000) Parks & RecreationChadwick Landfill1,000,000 - - - - 250,000 250,000 500,000 - 1,000,000 - - Parks & RecreationBirmingham Park1,500,000 - - - - - 500,000 1,000,000 - 1,500,000 - - Parks & RecreationBroadwell Park Pavilion Playground51,945 (0) - - - - - - - - - - 0 Parks & RecreationMaster Plan Update75,000 70,775 - - - - - - - - - - Parks & RecreationCommunity Center8,025,000 - - 525,000 - - - - - 525,000 7,500,000 - Community Development Tree Recompense- 232,257 - - - - - - - - - - Community Development Downtown Milton Master Plan80,000 (237) - - - - - - - - - - Community Development Gateway/Wayfinding Signage & Historic Markers582,500 156,221 63,000 103,000 73,000 58,000 53,000 50,000 - 400,000 - - Community Development Unified Development Code180,000 165,586 10,000 - - - - - - 10,000 - - Community Development Tree Ordinance Revision30,000 30,000 - - - - - - - - - - Community Development (new) Permit Tracking Software265,500 - 265,500 - - - - - - 265,500 - - Total73,882,834 46,884,456 5,231,540 5,226,346 6,075,077 4,193,281 6,325,712 4,980,377 3,438,285 35,470,618 2,028,924 19,471,359 3,087,939 FY 2018 Budget66Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1110-541100001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 381,048 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 25,804,179 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,185,227 - - - - - - - 1,185,227 GO Bond 25,000,000 - - - - - - - 25,000,000 Grant Funding - - - - - - - - - Other: Cell Tower Leases - 77,400 77,400 77,400 77,400 77,400 77,400 77,400 541,800 Funding Source Total: 26,185,227 77,400 77,400 77,400 77,400 77,400 77,400 77,400 26,727,027 - - - - - - Protect and Preserve Open Space PROJECT NAME:Land Conservation $300,000 2030 Mayor & Council Open Space Preservation PROJECT DESCRIPTION and/or JUSTIFICATION:FY15 Note: The City of Milton invested in a Conservation Plan and it was recently delivered with several recommendations. One of the themes is that Milton should attempt to protect an equal number of acres each year as is developed. While we are still in the process of determining which of many land conservation options will be used, this funding is designed to be a first a step toward our initial conservation transactions. The actual program design is being constructed. This funding will allow us to move beyond the planning phase and into an actual conservation project(s). FY18 Note: Since a $25 million greenspace bond was approved by our citizens in November 2017, the city and the Milton Greenspace Advisory Committee (MGAC) are now working on the creation of a viable conservation plan. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Total: Insert picture Milton Landscape IMPACT ON OPERATING BUDGET:This project should have no impact on the operating budget as the transaction once complete is intended to be held by a land trust and no further action should be required by Milton staff or by using Milton resources. Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues FY 2018 Budget 67 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1110-521200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 45,466 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 128,000 Total Project Cost: 128,000 Rollover at FYE 17 154,534 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 200,000 (72,000) - - - - - - 128,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 200,000 (72,000) - - - - - - 128,000 - - - - - - Protect and Preserve Open Space PROJECT NAME:Green Space Bond Initiative $128,000 2018 Mayor & Council Open Space Preservation PROJECT DESCRIPTION and/or JUSTIFICATION:FY16 Note: Recognizing that preservation of open space or green space is a priority of the community, we are looking to explore the option of doing a green print plan and pursuing general obligation bond financing for the preservation of green space. The estimated cost of the green print is around $100k-$150k and the cost of using a firm to assist with the GO bond process is around $37,000. A green print is not a prerequisite to moving this initiative forward, but it is an option and one that should be funded if the City Council decides to move in that direction. FY18 Note: A greenspace bond referendum was passed in November 2017 for $25 million. The city and the Milton Greenspace Advisory Committee (MGAC) have been diligently working towards identifying potential opportunities for the preservation of our green space. The City has retained the services of Georgia Conservancy to assist us with creating a conservation plan. The appropriations over and above the cost of the consulting services are being moved into other capital improvement projects. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount IMPACT ON OPERATING BUDGET:Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 68 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1500-542202000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 19,414 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 13,762 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 33,176 14,000 - - - - - - 47,176 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 33,176 14,000 - - - - - - 47,176 - - 500 - - 500 Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Admin) $0 N/A General Administration Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION:These funds provide for standard replacement of vehicles other than Police, Fire and Public Works FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount IMPACT ON OPERATING BUDGET:The impact will involve general vehicle maintenance and gasoline Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 69 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1535-542401000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 112,044 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 200,000 Total Project Cost: 200,000 Rollover at FYE 17 87,957 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 200,000 - - - - - - - 200,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 200,000 - - - - - - - 200,000 - - 29,000 - - 29,000 Total: IMPACT ON OPERATING BUDGET:The fiscal impact will be the initial cost of implementation, followed by an annually renewed support agreement. The annual cost will be offset by the cancellation of our current annual agreement with Optiview ($11,000) Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues [Type in your strategic action item] PROJECT DESCRIPTION and/or JUSTIFICATION:A new records management system will combine existing records into a single repository that integrates with the city's different software applications to centralize data and increase transparency to citizens. Workflow features will streamline processes, and employees will access the data through a single interface. Having all city records and searchable in one location will result in faster data search and retrieval, reduce the amount of office space needed to store physical records, and increase collaboration between employees and citizens. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Strategic, Efficient & Engaged Government PROJECT NAME:Records Management System $200,000 2019 Information Technology FY 2018 Budget 70 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1565-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 200,000 Construction 11,698,150 Expended Through FY 16 12,166,945 Land Acquisition 945,651 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 12,843,801 Rollover at FYE 16 676,856 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 12,843,801 - - - - - - - 12,843,801 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 12,843,801 - - - - - - - 12,843,801 - - 162,000 - - 162,000 Provide Responsible and Responsive Government PROJECT NAME:City Hall $12,843,801 2017 Mayor & Council Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION:In 2014, the City acquired approximately two acres in the heart of Crabapple for the future site of City Hall. The vision is to create a vibrant downtown for Milton in this area. Planning and design work for the building has already begun. The anticipated completion will be in the spring of 2017. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Future Location of City Hall - Crabapple Area IMPACT ON OPERATING BUDGET:The impact on the operating budget will consist of general building maintenance, utilities, janitorial services and grounds maintenance. Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 71 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-1565-541300100 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 800,000 Construction 11,700,000 Expended Through FY 17 16,225 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 12,500,000 Rollover at FYE 17 711,671 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 679,741 1,594,336 300,000 - - - - - 2,574,077 Debt Financing - 9,831,768 - - - - - - 9,831,768 Grant Funding - - - - - - - - - Impact Fees 48,155 23,000 23,000 - - - - - 94,155 Funding Source Total: 727,896 11,449,104 323,000 - - - - - 12,500,000 - - 161,000 - - 161,000 PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount PROJECT NAME:Police/Court and Fire Facility $12,500,000 2019 Police Provide Responsible and Responsive Government Insert picture 3.7 Acre Site on Highway 9 Non-Recurring IMPACT ON OPERATING BUDGET:The impact on the operating budget will consist of general building maintenance, utilities, janitorial services and grounds maintenance. Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION:In order to vacate the currently leased City Hall space the city will need to design and build a combined police headquarters and court facility along with a fire station. This will be located on Highway 9 on property currently owned by the city. FUNDING SOURCE(S): FY 2018 Budget 72 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM 2015 ‐ 2021 Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3210-542202000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 788,499 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 211,472 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 999,971 150,000 150,000 150,000 150,000 150,000 150,000 150,000 2,049,971 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 999,971 150,000 150,000 150,000 150,000 150,000 150,000 150,000 2,049,971 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Police) $0 N/A Police Engage in Proactive Planning PROJECT DESCRIPTION and/or JUSTIFICATION:This will cover costs of replacement vehicles in the police department. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Police Vehicle IMPACT ON OPERATING BUDGET:The maintenance and gasoline is currently covered in the budget. No additional impact.Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 73 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-522280000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction 10,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 10,000 Rollover at FYE 17 10,000 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 10,000 - - - - - - - 10,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 10,000 - - - - - - - 10,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Station 42 Roof Repair $10,000 2018 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project is to repair the roof on Fire Station 42, which has several leaks in the engine room and roof penetrations. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Station 42 Interior Sky Lights IMPACT ON OPERATING BUDGET:No additional impact anticipated.Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 74 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-541200000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction 74,853 Expended Through FY 17 74,853 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 74,853 Rollover at FYE 17 38,791 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 113,644 (38,791) - - - - - - 74,853 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 113,644 (38,791) - - - - - - 74,853 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Station 43 Parking Lot $74,853 2015 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project is to repair damages to the existing Station 43 parking lot and sidewalks FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Station 43 Parking Lot IMPACT ON OPERATING BUDGET:No impact expected Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 75 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 157,000 Construction 1,940,000 Expended Through FY 17 6,000 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 60,000 Total Project Cost: 2,157,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 6,000 - 157,000 1,994,000 - - - - 2,157,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 6,000 - 157,000 1,994,000 - - - - 2,157,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Station 42 Replacement $2,157,000 2020 Fire Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project is for the replacement of Fire Station 42 on Thompson Rd, which provides critical fire and EMS services to the City. It is also constructed on a piece of land with a deed noting use specifically for the location of a fire station. The current structure on this site was built in the 1970s is mainly of corrugated metal construction with a brick facade. The building is past the end of it's life span (Fulton County intended to replace it in 1992) and is in serious need of renovation/reconstruction. As currently configured, it is outside of construction standards (including ADA, National Electrical Code, and various NFPA facility-related codes), to say nothing of the environmental construction. This project anticipates building cost minus site work. Please see Fire Department's 5 Year Plan and Fire Station 42 Assessment document. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Fire Station 42 (15240 Thompson Road) IMPACT ON OPERATING BUDGET:This project will result in a reduction in M&O costs because of the extreme inefficiency of this facility and costs of upkeep. Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 76 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-541300000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction 475,000 Expended Through FY 17 20,185 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 550,000 Rollover at FYE 17 529,815 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 500,000 (350,000) - - - - - - 150,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 50,000 - - - - - - - 50,000 Funding Source Total: 550,000 (350,000) - - - - - - 200,000 350,000 - 500 30,000 - 30,500 Provide Responsible and Responsive Government PROJECT NAME:Mobile Training Unit $550,000 2018 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:The Mobile fire training facility offers a way to train personnel in basic firefighter skills as well as advanced firefighting. The mobile training facility permits live-fire training in a safe, controlled and environmentally sound manner and also provides an economical alternative to fixed training facilities. These mobile training facilities are self-contained and offer many different training exercises that continuously sharpen the skills of firefighters and also help with the professional development of drivers and officers and can me moved to different locations. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Mobile Training Unit IMPACT ON OPERATING BUDGET:This will have annual maintenance and operating expenses. It will save money by keeping Milton units in the City for their required training and increase our operational readiness overall. It may also contribute to a lower ISO rating. Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 77 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542100001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 29,822 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 29,822 Total Project Cost: 29,822 Rollover at FYE 17 3,178 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 33,000 (3,178) - - - - - - 29,822 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 33,000 (3,178) - - - - - - 29,822 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Fuel Management System $29,822 2015 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:The fuel management system will replace the current one that hasn't been functional in over a year. What this system does is track the fuel usage among departments, as well as control access to the three fueling stations in the City. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Station 43 Fuel Pump IMPACT ON OPERATING BUDGET:No impact expected.Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 78 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542202000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 1,386,704 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 932,137 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 2,318,841 515,000 515,000 515,000 515,000 515,000 515,000 515,000 5,923,841 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 2,318,841 515,000 515,000 515,000 515,000 515,000 515,000 515,000 5,923,841 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Apparatus/Vehicle Replacement Reserve (Fire) N/A N/A Fire Engage in Proactive Planning Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This item represents a planned replacement of the four front line engines. The original three engines/pumpers (Pierce Enforcers) were purchased in 2007. They will be approaching 10 years of service by 2017, a planned replacement plan will likely be necessary. The fourth engine purchased in 2010 will likely require replacement by 2020. Life expectancy of fire apparatus is dependent upon proper maintenance and repairs. NFPA 1911 does not recommend a specific time frame for replacement, safety and reliability is used as a determining factor for replacement. As the fleet ages, maintenance costs escalate proportionately. To date, our fleet has avoided a major breakdown and our preventative maintenance program has been effective. Major breakdowns can and do occur, resulting in costs well into the tens of thousands of dollars. It is recommended that we plan for and purchase one new engine/pumper each year beginning in 2017 as part of our 5 year capital strategy. Some older apparatus will be placed in a reserve status and/or sold. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Engine 43 IMPACT ON OPERATING BUDGET:Preventative maintenance and annual pump testing are budgeted in the M&O budget, no addition cost is expected. Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 79 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542507101 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 32,501 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 46,218 Total Project Cost: 46,218 Rollover at FYE 17 13,717 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 46,218 - - - - - - - 46,218 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 46,218 - - - - - - - 46,218 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:AED Units $46,218 N/A Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This is an enhancement to the Heart Ready City Program already in place. This project is to allow the Fire Department to take total responsibility of all AEDs and supplies. AEDs, with adult and child defibrillation pads, including CPR pocket masks will be placed in all City owned vehicles. City owned facilities will receive AEDs, cabinets, including signage. This plan includes CPR and AED training for all City of Milton employees. City Vehicles include: Fire Administrative vehicles - 5 Police vehicles - 11 (3 CID, 3 Admin, 5 new patrol cars) Community Development - 3 Public Works - 3 FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture AED IMPACT ON OPERATING BUDGET:CPR training and supplies ( Training aides, AED batteries, replacement defibrillation pads and pocket masks) are currently budgeted in the M&O. No additional impact will be experienced. Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 80 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-3510-542507102 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 226,995 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 300,000 Total Project Cost: 300,000 Rollover at FYE 17 73,005 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 300,000 - - - - - - - 300,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 300,000 - - - - - - - 300,000 - - 5,000 - - 5,000 Provide Responsible and Responsive Government PROJECT NAME:Emergency Management - Mass Notification Siren Project $300,000 2018 Fire Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project involves providing mass warning sirens strategically located about the city for severe weather emergencies. The current budget in this outline anticipates approximately 10 sirens to cover the city (numbers wont be fully established until the RFP), a communications system for the sirens and annual maintenance for both. This project could likely take until FY 2018 to complete. This is related to the Code Red Initiative from FY 2012. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Tornado Siren IMPACT ON OPERATING BUDGET:Annual maintenance fee Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 81 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 280,502 Total Project Cost: 280,502 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - 140,251 140,251 - - - - - 280,502 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - 140,251 140,251 - - - - - 280,502 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Self-Contained Breathing Apparatus (SCBA) Replacement $280,502 2020 Fire Engage in Proactive Planning Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project involves replacement of 30 SCBAs, 62 SCBA air cylinders and 62 masks that we currently have in our inventory. Even with our aggressive maintenance program, according to NFPA, air cylinders must be taken out of service after 15 years. Replacement of SCBAs should begin in year 2020. Current pricing: $7,000 per harness, $820 per air tank and $260 per mask. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Self Contained Breathing Apparatus IMPACT ON OPERATING BUDGET:We currently have a maintenance program in place for SCBAs. There should be no new added M&O expenses. Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 82 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 150,000 Construction 1,950,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 2,100,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - - - 150,000 1,950,000 - - 2,100,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - - - 150,000 1,950,000 - - 2,100,000 - 705,200 10,000 - - 715,200 $2,100,000 PROJECT NAME:West Side Fire Station (Station 45) Fire Estimated Annual Impact: Provide Responsible and Responsive Government Engage in Proactive Planning With GIS mapping clearly showing the area of Highway 372 and the New Providence Rd outside the 1 1/2 and 2 1/2 road miles from Fire Stations 41 and 43 required by ISO. Community Development is showing this area as having 405 new residents in 2014. With a new City Hall building down the street, a new fire station will be needed in this area. The City has acquired approximately two acres of land in this area. Strategically positioned, fire crews will have easy access in all directions due to the round about. Future residents in this area of the City will benefit from improved response times and an improved ISO rating city-wide. Public Works has expressed interest in utilizing an area behind this proposed fire station to store materials used during snow and ice events due to it's central location in the City. 2022 PROJECT DESCRIPTION and/or JUSTIFICATION: Planned Funding RequestsPreviouslyAllocated TotalFundingFUNDING SOURCE(S):UnfundedAmount Intersection of Birmingham Hwy/Providence Rd/New Providence Rd Total: IMPACT ON OPERATING BUDGET:When the fire station construction is completed, there will be additional staffing of 12 firefighters needed for operations. There will also be annual maintenance and utility costs. RevenuesOther Maintenance Expenditures Personnel FY 2018 Budget 83 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction 90,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 90,000 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - 90,000 - - - - - - 90,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - 90,000 - - - - - - 90,000 - - - - - - Aerial View of Station 42 (yellow dots are showing the leaks) IMPACT ON OPERATING BUDGET:The fire department has a maintenance program in place for all fire stations, there should be no new M&O expenses. Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Total: Recognize future challenges or threats and plan for them today PROJECT DESCRIPTION and/or JUSTIFICATION:At the request of the Fire Department, a roofing contractor (Garland) completed an assessment of Fire Station 41's roof in June of 2017 and determined that the roof needed to be replaced. In addition, the exterior of the building has failed in many areas allowing moisture to seep into the building. Cove joint replacement - $4,000, Exterior damp proofing - $8,000, New architectural shingles - $65,000 (includes 10% roof decking replacement), Gutter and Downspouts - $7,000, Total estimate - $84,000 Plus and additional $6,000 for contingency Total project cost - $90,000 FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Strategic, Efficient & Engaged Government PROJECT NAME:Fire Station 41 Roof Replacement $90,000 2019 Fire FY 2018 Budget 84 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Land Acquisition - Fleet Acquisition 15,000 BUDGET ROLLOVER FROM PRIOR YEAR: Other 5,000 Total Project Cost: 20,000 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - 20,000 - - - - - - 20,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - 20,000 - - - - - - 20,000 - - 200 - - 200 PROJECT NAME:ATV - EMS Unit 20,000 2018 Fire Strategic, Efficient & Engaged Government Total: Recognize future challenges or threats and plan for them today PROJECT DESCRIPTION and/or JUSTIFICATION:The City has many areas that are equestrian-oriented or passive parks. The Fire Department is called to these areas to provide EMS and rescue services. Currently, we are using fire suppression vehicles, which are not designed for all-terrain applications or the narrow access provided in these areas. As a result, we are forced to reach patients on foot, carrying EMS and rescue equipment. This results in extended response times and additional manpower necessary to carry patients out to an ambulance. This proposal would provide the fire department with a small ATV that is capable of carrying personnel, equipment and the patient to the nearest roadway. This unit will primarily function in Birmingham and Providence parks due to their use and configuration. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Garland report available ATV with Patient Carrier IMPACT ON OPERATING BUDGET:There will be minimal impact on future budgets, with the addition of this vehicle into the fleet, a preventative maintenance program will be necessary. Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues FY 2018 Budget 85 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542401000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 60,000 Construction - Expended Through FY 17 4,800 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 60,000 Rollover at FYE 17 55,200 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 60,000 - - - - - - - 60,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 60,000 - - - - - - - 60,000 - - 5,000 - - 5,000 Provide Responsible and Responsive Government PROJECT NAME:Asset Management Software $60,000 2018 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This provides for new Public Works software to handle work orders and asset management. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount IMPACT ON OPERATING BUDGET:Annual maintenance fees Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 86 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401200 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 90,529 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 950,643 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,041,172 300,000 300,000 300,000 300,000 300,000 300,000 300,000 3,141,172 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 1,041,172 300,000 300,000 300,000 300,000 300,000 300,000 300,000 3,141,172 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Bridge Replacement Program $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:These funds will be used for design and construction services related to the bridge replacement and improvement program. Bridges will be repaired and maintained in accordance with the recommendations provided in the URS and GDOT inspection reports. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount IMPACT ON OPERATING BUDGET:No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 87 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-52120500 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 21,224 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 78,688 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 99,912 45,044 46,395 47,787 49,221 50,698 52,219 53,786 445,062 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 99,912 45,044 46,395 47,787 49,221 50,698 52,219 53,786 445,062 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Construction Inspectors $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:These funds are for assistance in project management and construction inspection for projects in excess of $50,000. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount IMPACT ON OPERATING BUDGET:No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 88 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401705 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction 2,250,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 2,300,000 Rollover at FYE 17 50,000 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 50,000 (50,000) - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 50,000 (50,000) - - - - - - - 2,300,000 - - - - - Provide Responsible and Responsive Government PROJECT NAME:Crabapple NE Connector $2,300,000 2019 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:Provides for the design and construction of the Crabapple northeast connector road from Charlotte Rd to SR 372 and intersection improvements at Charlotte Road and Mayfield Road as identified in the Crabapple Master Plan. PROJECT FUNDED THROUGH TSPLOST FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Crabapple NE Connector and Roundabout at Mayfield Rd and Charlotte Dr IMPACT ON OPERATING BUDGET:Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: TSPLOST PROJECT FY 2018 Budget 89 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - - - 150,000 - - - 150,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - - - 150,000 - - - 150,000 (150,000) - - - - - Provide Responsible and Responsive Government PROJECT NAME:Crabapple SE Connector $0 Beyond 2021 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project is for a new location road at either or both Marstrow Dr and Dunbrody Dr from Broadwell Rd to Mid Broadwell Rd to Charoltte Dr. Estimated costs for each option will be determined at a later date. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Southeast Connection Options IMPACT ON OPERATING BUDGET:Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 90 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541401801 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 100,000 Construction 657,250 Expended Through FY 17 133,178 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 25,000 Total Project Cost: 782,250 Rollover at FYE 17 620,322 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 253,500 28,750 - - - - - - 282,250 Debt Financing - - - - - - - - - Grant Funding 500,000 - - - - - - - 500,000 Other - - - - - - - - - Funding Source Total: 753,500 28,750 - - - - - - 782,250 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Crabapple Streetscape $782,250 2018 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:The project consists of a streetscape enhancement (approximately 1,200 linear feet) along Mayfield Raod (Project begins approximately at the intersection of SR 372/Birmingham Hwy and ends approximatly 130 linear feet east of the intersection of Charlotte Drive). Improvements include: asphalt resurfacing, curb and gutter, sidewalks and curb ramps with ADA accessibility, brick pavers, driveway aprons, storm water drainage pipes and inlets, retaining walls, pedestrian lighting, benches, trash receptacles, crosswalks, pavement markings, street trees, and sod. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Proposed Typical Section for Mayfield Road IMPACT ON OPERATING BUDGET:The annual impact will be minimal Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 91 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522203000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 298,379 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 105,695 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 404,074 146,378 174,700 180,290 186,060 192,014 198,158 204,499 1,686,173 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 404,074 146,378 174,700 180,290 186,060 192,014 198,158 204,499 1,686,173 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Gravel Roads Maintenance $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:These funds would be used to provide supplemental grading and maintenance activities for the 13 miles of gravel roads. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount IMPACT ON OPERATING BUDGET:No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 92 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 60,000 Construction 1,400,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 1,460,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - - - - - - - - 1,460,000 - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Bethany Rd at Providence Rd $1,460,000 2021 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project is for intersection improvements at Bethany Road and Providence Road. PROJECT FUNDED THROUGH TSPLOST FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Preliminary layout developed by Fulton County IMPACT ON OPERATING BUDGET:The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: TSPLOST PROJECT FY 2018 Budget 93 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541400510 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 691,999 Construction 4,557,000 Expended Through FY 17 4,533,958 Land Acquisition 3,289,011 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 8,538,010 Rollover at FYE 17 4,004,052 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 2,219,602 - - - - - - - 2,219,602 Debt Financing - - - - - - - - - Grant Funding 6,318,408 - - - - - - - 6,318,408 Other - - - - - - - - - Funding Source Total: 8,538,010 - - - - - - - 8,538,010 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - SR 372 (Crabapple Rd-Birmingham Hwy) (FKA Mayfield at Mid Broadwell Intersection) $8,538,010 2018 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project involves improving the existing intersection of SR 372/Mayfield Road/Broadwell Road by adding left turn lanes on SR 372 and Broadwell Road; improving the existing intersection of SR 372 at McFarlin Lane with a single lane roundabout; improving the existing intersection of SR 372 at Crabapple Chase Drive with a single lane roundabout. The typical section and alignment of the existing local roads from the existing intersection of McFarlin Lane and SR 372 to the end of the existing Branyan Trail will be improved to meet the current design standards. Branyan Trail will also be extended approx. 500 feet to the new roundabout located at the intersection of S 372 and Crabapple Chase Drive. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Proposed Crabapple Road Improvements IMPACT ON OPERATING BUDGET:Annual impact will be minimal Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 94 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401703 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 183,735 Construction 1,375,000 Expended Through FY 17 91,486 Land Acquisition 314,000 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 1,872,735 Rollover at FYE 17 1,730,182 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,570,000 176,233 - - - - - - 1,746,233 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 251,668 - - - - - - - 251,668 Funding Source Total: 1,821,668 176,233 - - - - - - 1,997,901 (125,166) - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Freemanville Road@Providence Road and Freemanville Road at Birmingham Road $1,872,735 2019 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:Provides for intersection improvements at two locations Freemanville Road@Providence Road and Freemanville Road@Birmingham Road FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Intersection Improvement Study Area IMPACT ON OPERATING BUDGET:The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 95 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401702 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 175,000 Construction 120,000 Expended Through FY 17 68,258 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 295,000 Rollover at FYE 17 226,742 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 295,000 - - - - - - - 295,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 295,000 - - - - - - - 295,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvements - Hopewell Rd @ Redd Rd $295,000 2018 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project is for intersection improvements at Hopewell Road @ Redd Rd FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Preliminary improvement concept IMPACT ON OPERATING BUDGET:The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 96 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401701 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 314,500 Construction 1,302,855 Expended Through FY 17 1,552,139 Land Acquisition 133,656 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 1,751,011 Rollover at FYE 17 198,872 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,655,011 - - - - - - - 1,655,011 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 96,000 - - - - - - - 96,000 Funding Source Total: 1,751,011 - - - - - - - 1,751,011 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Intersection Improvement - Hopewell Rd at Birmingham Rd $1,751,011 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project will provide for the design and construction of a roundabout at the Hopewell Road - Birmingham Road intersection. This intersection was identified in the Transportation Master Plan as a priority intersection for operational improvements. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Proposed Hopewell Road-Birmingham Road Intersection Improvement IMPACT ON OPERATING BUDGET:Annual impact on the O&M budget will be minimal. General landscape maintenance for the central island and an increase in striping costs every 5 years. Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 97 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401700 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 118,914 Construction 741,851 Expended Through FY 17 978,954 Land Acquisition 108,189 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 10,000 Total Project Cost: 978,954 Rollover at FYE 17 13,149 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 992,103 (13,149) - - - - - - 978,954 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 992,103 (13,149) - - - - - - 978,954 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Hopewell/Francis/Cogburn Intersection Improvements $978,954 2014 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:Intersection improvements at the Hopewell/Francis/Cogburn Roads intersection. Additional funding to improve landscaping in the center island. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Hopewell Rd/Francis Rd/Cogburn Rd Intersection IMPACT ON OPERATING BUDGET:Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 98 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541401706 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 35,000 Construction 144,500 Expended Through FY 17 179,500 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 179,500 Rollover at FYE 17 5,500 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 185,000 (5,500) - - - - - - 179,500 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 185,000 (5,500) - - - - - - 179,500 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Webb Road Turn Lanes $179,500 2015 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This project was not identifed in the CTP but a recent traffic study showed an average of 26 accidents per year at this intersection with most related to turning movements. This project involves making turn lane improvements as well as some pedestrian improvements. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Preliminary Layout Adding Turn Lanes and Pedestrian Improvements IMPACT ON OPERATING BUDGET:The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 99 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522251000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 8,803 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 355,677 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 364,480 (282,037) 50,000 50,000 50,000 50,000 50,000 50,000 382,443 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 364,480 (282,037) 50,000 50,000 50,000 50,000 50,000 50,000 382,443 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:NPDES Permit Compliance $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:These funds provide for compliance with the city's NPDES stormwater permit compliance requirements FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount IMPACT ON OPERATING BUDGET:No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 100 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522260000 340-4101-522260000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Cap Proj Cap Grant Construction - Expended Through FY 17 6,348,766 834,633 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Cap Proj Cap GrantTotal Project Cost:- Rollover at FYE 17 2,203,596 369,450 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 8,526,112 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 20,426,112 Debt Financing - - - - - - - - - Grant Funding (LMIG) 1,204,083 397,791 200,000 200,000 200,000 200,000 200,000 200,000 2,801,874 Other - Crabapple Paving Fund 26,250 - - - - - - - 26,250 Funding Source Total: 9,756,445 2,097,791 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 23,254,236 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Pavement Management $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:These funds are used for the annual pavement management, resurfacing/reconstruction program and to provide deep patching and edge of roadway repair for those sections of roads which have been prioritized through the pavement management program. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount IMPACT ON OPERATING BUDGET:No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 101 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-522250000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 983,217 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 204,563 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,187,780 43,684 275,000 275,000 275,000 275,000 275,000 275,000 2,881,464 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 1,187,780 43,684 275,000 275,000 275,000 275,000 275,000 275,000 2,881,464 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Repair Major Stormwater Structures (as needed) $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:These funds will include the scoping, design and construction of repairs associated with the city's stormwater infrastructure. It is anticipated that as the stormwater system is inspected and inventoried under the requirements of the NPDES stormwater permit that deficiencies in the system will be identified. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount IMPACT ON OPERATING BUDGET:No additional impact Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 102 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541400900 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 76,207 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 111,012 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 187,219 - 80,000 80,000 80,000 80,000 80,000 80,000 667,219 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 187,219 - 80,000 80,000 80,000 80,000 80,000 80,000 667,219 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Re-Striping of Existing Roads $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION: Continue the proactive re-striping of roads. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount IMPACT ON OPERATING BUDGET:No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 103 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541301300 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Cap Proj Cap Grant Construction - Expended Through FY 17 451,645 32,619 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Cap Proj Cap GrantTotal Project Cost:- Rollover at FYE 17 1,010,427 9,340 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,407,346 - 100,000 100,000 100,000 100,000 100,000 100,000 2,007,346 Debt Financing - - - - - - - - - Grant Funding-CDBG 41,959 - - - - - - - 41,959 Other-Sidewalk Replacement Fund 54,726 - - - - - - - 54,726 Funding Source Total: 1,504,031 - 100,000 100,000 100,000 100,000 100,000 100,000 2,104,031 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Sidewalk Construction and Repair $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:Citywide sidewalk and curb & gutter repairs. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount IMPACT ON OPERATING BUDGET:No additional impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 104 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction 405,378 Expended Through FY 17 44,523 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 405,378 Rollover at FYE 17 245,729 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 250,000 114,019 - - - - - - 364,019 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 40,252 - - - - - - - 40,252 Funding Source Total: 290,252 114,019 - - - - - - 404,271 1,107 - - - - - Provide Responsible and Responsive Government 21 Storage Building and Public Works Yard Construction $405,378 2018 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:Since deployment, the Fire Department has acquired several capital assets, including four fire engines, one ladder truck, one battalion vehicle, one command trailer, one air trailer, and one TLAER trailer and one TLAER truck, as well as two golf carts. Most of this equipment and all the necessary supporting items are being housed in separate fire stations. In addition, the Fire Department stores fire hose, station supplies, lawn equipment, training equipment, tires, bulky gear, EMS supplies, and numerous other items at various stations. This has created a storage problem. This item involves constructing a large steel storage building behind Fire Station 43. The vision is a three bay building 60' x 75' that would be shared with Public Works for their equipment. A master plan of the area will be performed prior to the construction of the building. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount IMPACT ON OPERATING BUDGET:No additional impact Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 105 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-541400400 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 2,659 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 100,904 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 102,234 - - - - - - - 102,234 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other-Traffic Calming Revenues 1,329 - - - - - - - 1,329 Funding Source Total: 103,563 - - - - - - - 103,563 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Traffic Calming $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:Section 48-281 (a) of the City of Milton Code of Ordinaces provides for a 50% cost sharing on the part of the city for the installation of basic traffic calming devices. This account provides those funds for potential use on qualifing projects. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Neighborhood Applications of Traffic Calming Measures IMPACT ON OPERATING BUDGET:No impact Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 106 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:340-4101-541401804 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 250,000 Construction 900,000 Expended Through FY 17 250,318 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 1,150,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 20,000 300,000 300,000 300,000 - - - - 920,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Alpharetta, NFCID & GDOT TAP 230,000 - - - - - - - 230,000 Funding Source Total: 250,000 300,000 300,000 300,000 - - - - 1,150,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Trail Connection to Big Creek Greenway $1,150,000 2019 Public Works Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:The City of Milton has completed a local Comprehensive Transportation Plan, North Fulton Comprehensive Transportation Plan, and Livable Centers Initiative that all looked at multi-use connections in areas of the City and regional connections. Milton’s Multi-use Trail Connection to the Big Creek Greenway is a project that creates multi-use connections in the Windward Parkway Activity Center and surrounding areas between regional thoroughfare networks, schools, parks, senior centers, retail, MARTA bus routes, and greenways. Given the potential scope of this project both short and long term connections to the Big Creek Greenway will be evaluated. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Greenway Connection Study Area IMPACT ON OPERATING BUDGET:The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: FY 2018 Budget 107 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542201000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 140,182 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 49,543 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 179,500 10,000 10,000 10,000 10,000 10,000 10,000 10,000 249,500 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - Insurance Proceed 10,225 - - - - - - - 10,225 Funding Source Total: 189,725 10,000 10,000 10,000 10,000 10,000 10,000 10,000 259,725 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Public Works) $0 N/A Public Works Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:These funds provide for standard replacement of Public Works Vehicles FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount IMPACT ON OPERATING BUDGET:The impact will be minimal Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 108 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-4101-542500001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction 320,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 320,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - - - 170,000 150,000 - - 320,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - - - 170,000 150,000 - - 320,000 - - - 10,200 - 10,200 Total: IMPACT ON OPERATING BUDGET:The final project would minimize the repsonse, diagnostic and repair time for signal issues by allowing the evaluation of signal problems from one central/mobile location. Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION:Provide signal controller and software communication system. This pilot project will initially allow for wireless signal diagnostics and adjustments from inside a vehicle as opposed to being exposed to the elements at the signal controller. The next phase of the project would allow control of all signalized intersections from a central/mobile location. Project is being delayed due to GDOT equipment and software evaluations. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Provide Responsible and Responsive Government PROJECT NAME:Mobile Traffic Control Center 320,000 2022 Public Works FY 2018 Budget 109 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:360-6110-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 368,100 Construction 9,866,700 Expended Through FY 17 10,253,959 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 80,000 Total Project Cost: 10,314,800 Rollover at FYE 17 40,840 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 594,800 20,000 - - - - - - 614,800 Debt Financing 9,600,000 - - - - - - - 9,600,000 Grant Funding - - - - - - - - - HYA-Donation 100,000 - - - - - - - 100,000 Funding Source Total: 10,294,800 20,000 - - - - - - 10,314,800 - 160,000 600,000 840,000 (10,000) 1,590,000 Provide Responsible and Responsive Government PROJECT NAME:Bell Memorial Park $10,314,800 2018 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:Renovation of the existing Bell Memorial Park. This project will result in the the construction of two synthetic turf rectangular multi-sport fields, four baseball fields, five new structures (a concession stand, a maintenance building, two storage sheds and a pavilion) and also a one mile walking trail around the park. In FY 2018, we are requesting to add sun screens over the play ground to provide shade for the children using the play ground, reduce the effects of UV deterioration and color fade on the equipment and help deflect a ball should one pop out of a field (which admittedly has not happened very often). By enhancing the play ground with a shade structure we would be able to address a common citizen comment that now the children will have shade just as the parents do when they are sitting in the stands. Adding the sun screens will also be a tangible step forward in fighting Melanoma. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Bell Memorial Park Master Plan IMPACT ON OPERATING BUDGET:Debt service payment amortized over 15 years with a 10 year call and park maintenance.Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 110 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541401401 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 279,968 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 3,915,683 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 1,846,445 - - - - - - - 1,846,445 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 2,349,206 646,678 668,123 668,123 - - - - 4,332,130 Funding Source Total: 4,195,651 646,678 668,123 668,123 - - - - 6,178,575 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Park and Trail Expansion $0 N/A Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:The funds in this account are allocated for the acquisition or expansion of the city's parks and trails. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount IMPACT ON OPERATING BUDGET:Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 111 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-542200000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction 17,000 Expended Through FY 17 12,140 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 17,000 Rollover at FYE 17 2,862 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 15,002 - - - - - - - 15,002 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 15,002 - - - - - - - 15,002 1,998 - - 250 - 250 Provide Responsible and Responsive Government PROJECT NAME:Utility Vehicle for Bell Memorial Park $17,000 2016 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:When Bell Memorial Park is reconstructed, we will need to acquire a John Deere Model TS Traditional Gator Utility Vehicle (or equivalent) for park maintenance. This vehicle would not be purchased until the summer of 2015 as the park nears completion. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Utility Vehicle IMPACT ON OPERATING BUDGET:First year maintenance should be nominal as it should include a warranty. Gasoline and normal maintenance should be all that is required. Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 112 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-542201000 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 26,921 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 0 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 26,921 - - - - - - - 26,921 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 26,921 - - - - - - - 26,921 - - 500 - - 500 IMPACT ON OPERATING BUDGET:The impact will involve general vehicle maintenace and gasoline Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Total: Provide Quality Services PROJECT DESCRIPTION and/or JUSTIFICATION:These funds provide for standard replacement of vehicles other than Police, Fire and Public Works FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Provide Responsible and Responsive Government PROJECT NAME:Vehicle Replacement Reserve (Parks & Recreation) $0 N/A General Administration FY 2018 Budget 113 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541200003 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 50,000 Construction 283,855 Expended Through FY 17 27,945 Land Acquisition 4,200 Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 338,055 Rollover at FYE 17 310,110 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 338,055 300,000 300,000 300,000 - - - - 1,238,055 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 338,055 300,000 300,000 300,000 - - - - 1,238,055 (900,000) - - - - - Provide Responsible and Responsive Government PROJECT NAME:Providence Park $338,055 2021 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:Providence Park occupies 42 acres of land off Providence Rd. It has been closed to the public since 2004 to cleanup toxic waste found in the soil. Fulton County completed the remediation of the waste spill in 2015 and turned the park over to the City of Milton. During the years the park was closed, it fell into disrepair. The park was opened in fall 2016 for passive use. The FY17 funding is being used to develop an overall master plan for the park. Funding in FY18 is not yet based upon specific projects as the master plan is not yet completed. This funding request anticipates supporting several immediate projects that will be needed, specifically, the repair of the creek bank erosion to divert water out of the rock quarry, the development of bathrooms, running water and a shelter. This would be in support of the Children's Charities effort to develop an all inclusive playground. As the master planning of the park moves through the process, we will be monitoring the future funding requests to match the needs identified. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Providence Park IMPACT ON OPERATING BUDGET:Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 114 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 100,000 Construction 900,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 1,000,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - - - 250,000 250,000 500,000 - 1,000,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - - - 250,000 250,000 500,000 - 1,000,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Chadwick Landfill $1,000,000 2024 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:Chadwick Landfill occupies aver 126 acres of land off Arnold Mill Rd on the northwest end of the City. It is owned and operated by Waste Management and accepts non-hazardous construction and demolition debris. Within the next 3-5 years, it is expected to reach capacity and will be capped by WM. The City anticipates acquiring this land to be used as a park. A master plan will be done to determine how the space will be used. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Chadwick Landfill IMPACT ON OPERATING BUDGET:The impact on the operating budget will consist of grounds maintenance; however, it is difficult to project estimated costs until a master plan is done of the space. Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 115 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 250,000 Construction 1,250,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 1,500,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - - - - 500,000 1,000,000 - 1,500,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - - - - 500,000 1,000,000 - 1,500,000 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Birmingham Park $1,500,000 Beyond 2022 Parks & Recreation Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This 200+ acre site is on the north end of the City behind Fire Station 43 (750 Hickory Flat Rd). It is currently an undeveloped, passive park that is open to the public for activities like hiking, horseback riding, dog walking, etc. About 40 acres of land and the Fire Station are still held by Fulton County as collateral for a Certificate of Participation they obtained to construct the Station prior to the incorporation of Milton. The debt is scheduled to be paid off in 2019 at which time the land and building will be acquired by the City. Through the 2017 city-wide parks and recreation master plan is likely to lead us to suggestions for what we can do at Birmingham Park. Any short-term recommendations may be funded out of the parks and trail expansion account. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Birmingham Park IMPACT ON OPERATING BUDGET:No impact projected at this time.Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 116 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-541301001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction 51,945 Expended Through FY 17 51,945 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost:51,945 Rollover at FYE 17 (0) FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 28,555 - - - - - - - 28,555 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Impact Fees 23,390 - - - - - - - 23,390 Funding Source Total: 51,945 - - - - - - - 51,945 0 - - - - - IMPACT ON OPERATING BUDGET:Estimated Annual Impact: Expenditures Personnel Maintenance Other Revenues Total: [Type in your strategic action item] PROJECT DESCRIPTION and/or JUSTIFICATION:There has been an expressed desire by the community to install a play structure at the Broadwell Pavilion. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Park & Recreation Enrichment PROJECT NAME:Broadwell Park Pavilion Playground $51,945 2017 Parks & Recreation FY 2018 Budget 117 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-6110-521200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 75,000 Construction - Expended Through FY 17 4,225 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 75,000 Rollover at FYE 17 70,775 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 75,000 - - - - - - - 75,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 75,000 - - - - - - - 75,000 - - - - - - Park & Recreation Enrichment PROJECT NAME:Parks & Recreation Master Plan Update 75,000 2018 Parks & Recreation Increase our capacity for active, passive and linear parks PROJECT DESCRIPTION and/or JUSTIFICATION:The City of Milton has started work on a new Master Plan. We have identified a need for an additional Trails Master Plan and an overlay project development plan. This FY18 funding request is in support of these additional plan needs. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount IMPACT ON OPERATING BUDGET:No impact Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 118 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:[Finance will create account #] STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design 525,000 Construction 7,500,000 Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: 8,025,000 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - 525,000 - - - - - 525,000 Debt Financing - - - 7,500,000 - - - - 7,500,000 Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - - 525,000 7,500,000 - - - - 8,025,000 - 150,000 75,000 - - 225,000 Park & Recreation Enrichment PROJECT NAME:Indoor Community Center $8,000,000 2020 Parks & Recreation Build an Indoor Community Center PROJECT DESCRIPTION and/or JUSTIFICATION:The City has expanded the inventory of outdoor fields and playspaces. The next step in the development of our Parks facilities is the development of an indoor community center. This could be used for basketball, exercise classes, summer camps, art classes, dance classes, active senior activities and adult activities. We would first do a needs assessment and then a master plan that would then lead into a design and then construction. Costs can be reduced if it is built on land already owned by the City of Milton FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Rendering of a Community Center IMPACT ON OPERATING BUDGET:This will result in an ongoing cost of the maintenance of the facility as well as the operation of the facility Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 119 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-541200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 137,643 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Total Project Cost: - Rollover at FYE 17 232,257 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Tree Recompense Fees 369,900 - - - - - - - 369,900 Funding Source Total: 369,900 - - - - - - - 369,900 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Tree Recompense Fund N/A N/A Community Development Provide Quality Services Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:To provide for an on-call contract for the purchase of trees, including installation and maintenance costs to service such trees. Said trees to be located within public spaces. These funds are generated from tree recompense fees paid by developers. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount IMPACT ON OPERATING BUDGET:No impact Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 120 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-521200001 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 80,237 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 80,000 Total Project Cost: 80,000 Rollover at FYE 17 (237) FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 80,000 - - - - - - - 80,000 Debt Financing - - - - - - - - - Grant Funding - GDOT - - - - - - - - - Other - - - - - - - - - Funding Source Total: 80,000 - - - - - - - 80,000 - - - - - - Structure Economic Growth PROJECT NAME:Downtown Milton Master Plan $80,000 2017 Community Development Plan for Sustainable Growth Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This expenditure will cover the cost of professional planning consultant services to develop a concise "placemaking" plan for the Crabapple/Downtown area. Topics specifically addressed in this plan will include: development of new cross sections for streets as per the "complete streets" principles; delineation of pedestrian trails to enhance conncectivity throughout the area; a parking plan to accommodate future development; development scenarios for vacant land; and, identification of park/greenspace areas. Significant public input will beincorporated in the planning process. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount IMPACT ON OPERATING BUDGET:No impact Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 121 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-521200007 340-7410-521200003 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring: ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design 30,000 Cap Proj Cap Grant Construction 552,500 Expended Through FY 17 23,989 2,290 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other - Cap Proj Cap GrantTotal Project Cost:582,500 Rollover at FYE 17 151,321 4,900 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 178,438 63,000 103,000 73,000 58,000 53,000 50,000 - 578,438 Debt Financing - - - - - - - - - Grant Funding - GDOT 4,062 - - - - - - - 4,062 Other - - - - - - - - - Funding Source Total: 182,500 63,000 103,000 73,000 58,000 53,000 50,000 - 582,500 - - - - - - Provide Responsible and Responsive Government PROJECT NAME:Gateway/Wayfinding Signage and Historic Markers $582,500 2023 Community Development Provide Quality Services Non-Recurring PROJECT DESCRIPTION and/or JUSTIFICATION:This is a continuation of the wayfinding signage program. It includes planning and construction of signage for the Deerfield area. Additionally, it includes "welcome" signage at the entrances to the City; and, addional historic markers for the City. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Insert picture Gateway Signage IMPACT ON OPERATING BUDGET:No impact Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 122 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #:300-7410-521200008 STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 4,414 Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 180,000 Total Project Cost: 180,000 Rollover at FYE 17 165,586 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 170,000 10,000 - - - - - - 180,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 170,000 10,000 - - - - - - 180,000 - - - - - - Strategic, Efficient & Engaged Government PROJECT NAME:Unified Development Code 180,000 2018 Community Development Establish a Unified Development Code PROJECT DESCRIPTION and/or JUSTIFICATION:Through the use of professional services, the intent of this project is to create a Unified Development Code that will re-organize and update the City's zoning code, tree ordinance, subdivision regulations, development regulations,and sign ordinance into one coordinated document. By reorganizing and coordinating all of the City's development regulations into one "master" document", confusion regarding our regulations will be eliminated and clarity will be achieved. This will relate to enhanced customer service. Measurement of performance will relate to the completion of the document which is estimated to be 18 to 24 months. FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount IMPACT ON OPERATING BUDGET:Estimated Annual Impact:Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 123 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST:ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 30,000 Total Project Cost: 30,000 Rollover at FYE 17 30,000 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget 30,000 - - - - - - - 30,000 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: 30,000 - - - - - - - 30,000 - - - - - - Strategic, Efficient & Engaged Government PROJECT NAME:Tree Ordinance Revision $30,000 2018 Community Development Revise Tree Ordinance PROJECT DESCRIPTION and/or JUSTIFICATION: FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount IMPACT ON OPERATING BUDGET:Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: FY 2018 Budget 124 Capital Improvement Program FY 2018 - FY 2024 CAPITAL IMPROVEMENT PROGRAM Estimated Project Cost: Estimated Completion: DEPARTMENT:Account #: STRATEGIC PLAN STRATEGY: STRATEGIC ACTION ITEM:Recurring/Non-Recurring:Non-Recurring ESTIMATED PROJECT COST: ACTUAL EXPENDITURES TO DATE: Planning & Design- Construction - Expended Through FY 17 - Land Acquisition - Fleet Acquisition - BUDGET ROLLOVER FROM PRIOR YEAR: Other 265,500 Total Project Cost: 265,500 Rollover at FYE 17 - FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Operating Budget - 265,500 - - - - - - 265,500 Debt Financing - - - - - - - - - Grant Funding - - - - - - - - - Other - - - - - - - - - Funding Source Total: - 265,500 - - - - - - 265,500 - - - - - - IMPACT ON OPERATING BUDGET:Annual maintenance costs Estimated Annual Impact: Expenditures Personnel Maintenance OtherRevenues Total: Create Program to Allow Online Tracking and Submission of Permits PROJECT DESCRIPTION and/or JUSTIFICATION:To purchase new permit tracking software (($150,000 - $200,000); to purchase software for electronic plan review ($50,000); and to purchase the equipment to support the electronic plan review ($15,500). FUNDING SOURCE(S):PreviouslyAllocated Planned Funding Requests TotalFunding UnfundedAmount Strategic, Efficient & Engaged Government PROJECT NAME:Permit Tracking Software $265,500 2018 Community Development FY 2018 Budget 125 Capital Improvement Program FY 2018 - FY 2024 Strategy: Strategic Action Item: Salary - Benefits - Professional Fees 9,630 Repairs & Maintenance - Communications - Advertising - Printing - Travel - Dues & Fees - Education & Training - Contract Labor - Maintenance Contract - General Supplies - Utilities - Gasoline/Diesel - Food/Meals - Uniforms - Machinery - Vehicles - Furniture/Fixtures - Computer Software - Computer Hardware - Other Equipment - - - - - TOTAL 9,630 Salary/Benefits - Maintenance & Operating 9,630 Impact on Future Operating Budgets FY 2019 FY 2020 FY 2021 FY 2022 Increases Operating Costs 9,919 10,523 10,839 Decreases Operating Costs - - - Additional Revenues - - - Other - - - Total Operating Impact 9,919 10,523 10,839 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Finance Telecommunications and Right-of-Way Management Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Brief Description of New Program/Service or Improvement of Existing Service Level: The telecommunications and right-of-way management program is offered through Georgia Municipal Association and provides a variety of services including franchise fee reviews, franchise fee management, and expertise for any negotiations with cable and telecommunications companies. Essentially, they will work with the companies on our behalf to ensure we are receiving the franchise fees due to us. They will also manage, on an ongoing basis, the franchise agreements and help us with any cellular tower lease negotiations. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (This can be a current performance measurement or the addition of a new measurement.) The initial franchise fee review will more than likely result in the collection of additional fees that we are due. If the service costs start to outweigh the benefit, we will make a determination of whether or not we move away from the program. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs). This is an annual agreement that will automatically renew each calendar year unless we issue a notice of termination. The annual cost is based on population. We will closely monitor the program to determine if we wish to continue each year. Strategic, Efficient & Engaged Government Streamline Processes ACCOUNT DESCRIPTION BUDGET REQUEST Notes: 10,216 10,216 - - - Page 1 of 2 STATE OF GEORGIA FULTON COUNTY ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT THE FISCAL 2018 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA APPROPRIATING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, ADOPTING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. WHEREAS, the City Manager of the City of Milton has presented a proposed fiscal year 2018 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budgets is a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the fiscal year 2018 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s fiscal year 2018 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. Page 2 of 2 ADOPTED AND APPROVED this 25th day of September, 2017. CITY OF MILTON, GEORGIA By: ________________________ Joe Lockwood, Mayor _____________________________ ___________________________ Council Member Karen C. Thurman Council Member Burt Hewitt _____________________________ ____________________________ Council Member Matt Kunz Council Member Joseph Longoria _____________________________ ____________________________ Council Member Bill Lusk Council Member Rick Mohrig Attest: _______________________________ Sudie AM Gordon, City Clerk First Reading: September 13, 2017 Public Hearing: September 25, 2017 Ratification: September 25, 2017 (SEAL) No Text To: Honorable Mayor and City Council Members From: Steve Krokoff, City Manager Date: Submitted on September 20, 2017 for the September 25, 2017 Regular City Council Meeting Agenda Item: Consideration of a Resolution and Policy of the City of Milton Authorizing Certain Expenditures for Employee Award Banquets/Luncheons and Ceremonial Retirement Items. _____________________________________________________________________________________ Department Recommendation: The Management Team recommends approval of a resolution and policy authorizing certain expenditures for employee award banquets or luncheons and ceremonial retirement items. Executive Summary: It is generally believed and has been my experience that certain limited financial expenditures undertaken to demonstrate employee appreciation have a substantial and material positive influence on the morale, esprit de corps, productivity, and retention of workforce. In the City of Milton, this has taken the form of modest, non-routine, spending for employee appreciation luncheons or banquets, awards for superior service and bravery, and most recently, tokens of appreciation upon retirement. Expenditures such as these, however, are a matter of policy and should have the approval of the City Council. If approved, this will become a budget item that Council can evaluate on a yearly basis. Funding and Fiscal Impact: De Minimis Alternatives: No viable alternatives. Legal Review: Jarrard & Davis, LLP Concurrent Review: Steve Krokoff, City Manager Attachment(s): Resolution and Policy of the City of Milton Authorizing Certain Expenditures for Employee Award Banquets/Luncheons and Ceremonial Retirement Items. Page 1 of 2 STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. RESOLUTION AND POLICY OF THE CITY OF MILTON AUTHORIZING CERTAIN EXPENDITURES FOR EMPLOYEE AWARD BANQUETS/LUNCHEONS AND CEREMONIAL RETIREMENT ITEMS WHEREAS, O.C.G.A. 36-35-3 provides that the governing authority of a municipality may adopt clearly reasonable ordinances, resolutions, and regulations; WHEREAS, O.C.G.A. 36-35-4, provides that the governing authority of the municipality is authorized to fix the salary, compensation, and expenses of its municipal employees; WHEREAS, the City of Milton management team has advised the City Council that certain limited financial transactions undertaken to demonstrate employee appreciation have a substantial and material positive influence on the morale, esprit de corps, productivity, and retention of the City of Milton work force; WHEREAS, specifically, the City Council has been advised that modest, non-routine, spending for employee appreciation luncheons or banquets directly enhances morale, productivity, and retention of the City of Milton work force; WHEREAS, the City Council has likewise been advised by senior management that allowing retiring City of Milton employees to retain or receive moderately valued honorary items, with primarily ceremonial value, aids in spirit de corps and enhanced morale of City employees; WHEREAS, this policy has been recognized by the State of Georgia, that has expressly authorized retiring police officers to retain their city-issued weapon and badge (O.C.G.A. 35-1- 20); WHEREAS, the same policy objectives underpinning such ceremonial items would also apply to municipal firefighters and other retiring City employees; WHEREAS, for instance, it is recommended that retiring Milton firefighters receive a ceremonial “axe” from the City of Milton, as an acknowledgement of their faithful service to the residents of the City of Milton; WHEREAS, it is the recommendation of the City of Milton senior management team, that City of Milton employees retiring in good standing from the City be allowed to retain or receive an honorary ceremonial item in recognition of their faithful service to the City; WHEREAS, the City of Milton senior management team have advised that the direct financial costs of the above-referenced items are de minimis; and, Page 2 of 2 WHEREAS, the City of Milton senior management team have advised that the corresponding value to the City of Milton for the above-referenced luncheons and/or ceremonial items is material, substantial, and direct. NOW THEREFORE BE IT RESOLVED AS FOLLOWS: 1. That it is the policy of the City of Milton that the City Manager shall be authorized, from time to time, spend City funds on certain non-routine employee appreciation luncheons and/or banquets; 2. The occurrence and cost of such luncheons and/or banquets for the then-ending fiscal year is to be reported to the Council during the budget process, such that the Council may make an informed decision as to whether to fund such events during the next fiscal year; 3. The City Manager is likewise authorized to allow City of Milton employees, retiring from the City in good standing, to receive or retain a ceremonial item in recognition of their faithful service to the City; 4. For police officers, such item may be a weapon and badge or like item(s); for firefighters, such items may be a ceremonial axe or like item(s). The City Manager shall otherwise be entitled to acquire an appropriate ceremonial item for retiring non-public safety employees - but in no event shall the value of such ceremonial item exceed that which is authorized for retiring public safety personnel; and, 5. That the representations, affirmations, and policy statements in the preamble to this Resolution are specifically incorporated herein and made the findings of the City Council, as if set forth verbatim. SO RESOLVED, this 25th day of September, 2017. ____________________________ Joe Lockwood, Mayor City of Milton Attest: _____________________________ Sudie AM Gordon, City Clerk