HomeMy WebLinkAboutBS&A - Milton City GA - CD RFP Cost Proposal 3.27.18_FINAL
Proposal for:
City of Milton, Fulton County
Georgia
Electronic Plan Review, Permitting & Inspections Software
COST PROPOSAL
Submitted by:
BS&A Software
14965 Abbey Lane
Bath, MI 48808
(855) 272-7638
Kevin Schafer
Account Executive
KSchafer@bsasoftware.com
Closing Date:
March 27, 2018
2:00 p.m. EST
Pricing
SECTION 5: COST PROPOSAL
MUST BE RETURNED WITH PROPOSAL
One (1) original and two (2) copies shall be submitted in a separate sealed envelope before the required
deadline. The offeror’s cost proposal shall be signed by an authorized agent of the company. There is no maximum
page limit to section 5.
The undersigned bidder, having familiarized themselves with the work required by the RFP, the bid documents, the
site where the work is to be performed, all laws, regulations, and other factors affecting performance of the work,
and having satisfied itself/himself/herself of the expense and difficulties attending performance of the work; hereby
proposes and agrees, if this bid for the above named project is accepted to enter into a contract to perform all work
necessary to the successful completion of the contract; and to supply all required submittals as indicated or specified
in the RFP and the bid documents to be performed or furnished by bidder for the total contract price of:
Item 1. Price for all software components, implementation and training costs.
$_150,680*_______________
*does not include conversion fee
Item 2. Total Maintenance Fees for five years $_50,490________________
(Price shown should be annual maintenance cost x 5)
Total Price (Sum Item 1 and Item 2) $_201,170_______________
Print Total Price in Words _Two hundred one thousand, one hundred seventy dollars___
Print/Type Company Name Here: __BS&A Software__________________________
Authorized Signature______________________________Date___3/22/18__________
Print/Type Name___Kevin Schafer___________________________________________
Cost Summary
Application and Annual Service Fee prices based on an approximate 38,411. Software is
licensed for use only by municipality identified on the cover page. If used for additional entities
or agencies, please contact BS&A for appropriate pricing. Prices subject to change if the actual
count is significantly different than the estimated count.
Applications
Building Department .NET $23,120
Field Inspection .NET $9,710
Citizen Request for Action .Net $12,945
AccessMyGov/Building Department
Please select the features you would like to use. All of the features can be
included without impacting the Annual Service Fee or Project Management and
Implementation Planning Fee.
View My Activity (always enabled): Enables contractors and the general
public to easily access inspections and permits they have requested.
Inspection Scheduling: Enables contractors and the general public to
submit requests for inspections online.
Building Department Search: Performs a search by any record number,
including addresses, permits, and certificates.
Rental Property Search: Enables users to search for addresses that are
flagged as rental properties.
Permit Applications. Enables contractors and the general public to submit
permit applications online (see “Application Fee,” below). This feature
requires the Payment of Fees feature.
Payment of Fees: Enables contractors and the general public to pay for
permit and other fees online (see “Payment Processing Requirements,”
below).
Application Fee ($2/application): This fee is for permit application
submission only. Fees are accumulated and billed to the municipality.
$14,565
Subtotal $60,340
Data Conversions
Convert existing Meritage data to BS&A format:
Conversion scope and price to be determined pending review of preliminary data.
Building Department (per database) $TBD
No data conversion to be performed for:
Field Inspection
Customizations
Custom import from third-party software to populate Building Department database
with parcels, properties, and current owners.
$1,500
Project Management and Implementation Planning
Services include:
- Analyzing customer processes to ensure all critical components are addressed.
- Creating and managing the project schedule in accordance with the customer's existing
processes and needs.
- Planning and scheduling training around any planned process changes included in the
project plan.
- Modifying the project schedule as needed to accommodate any changes to the scope and
requirements of the project that are discovered.
- Providing a central contact between the customer’s project leaders, developers, trainers, IT
staff, conversion staff, and other resources required throughout the transition period.
- Installing the software and providing IT consultation for network, server, and workstation
configuration and requirements.
- Reviewing and addressing the specifications for needed customizations to meet customer
needs (when applicable).
$17,875
Implementation and Training
- $1,100/day
- Days quoted are estimates; you are billed for actual days used
Services include:
- Setting up users and user security rights for each application
- Performing final process and procedure review
- Configuring custom settings in each application to fit the needs of the customer
- Setting up application integration and workflow methods
- Onsite verification of converted data for balancing and auditing purposes
- Training and Go-Live
Software Setup Days: 1 $1,100
Building Department .NET Days: 30 $33,000
Field Inspection .NET Days: 5 $5,500
Citizen Request for Action .NET Days: 3 $3,300
AMG/Building Department Days: 2 $2,200
Total: 41 Subtotal $45,100
Post-Go Live Assistance
- Review and consult on streamlining day-to-day activities as they relate to the processes
within the BS&A applications
- Assist customers with more detailed and advanced report options available within the BS&A
applications
- Revisit commonly-used procedures discussed during training
- As needs arise, provide assistance with bank reconciliations
- $1,000/day
- Days quoted are estimates; you are billed for actual days used
Post-Go Live for all apps for which training was performed Days: 2
$2,200
Cost Totals
Not including Annual Service Fees
Applications $60,340
Data Conversions $TBD
Custom Import $1,500
Project Management & Implementation Planning $17,875
Implementation and Training $45,100
Post Go-Live Assistance $2,200
Total Proposed $127,015
Travel Expenses $23,665
Grand Total (with Travel Expenses) $150,680
Payment Schedule
1st Payment: $17,875 to be invoiced upon execution of this agreement.
2nd Payment: $60,340 to be invoiced at start of training.
3rd Payment: $72,465 to be invoiced upon completion of training.
Annual Service Fees
Unlimited service and support during your first year with the program are included in your
purchase price. Thereafter, Service Fees are billed annually. BS&A Software reserves the right
to increase the Annual Service Fee by no more than the yearly Consumers Price Index (CPI).
Year 1 Year 2 Year 3 Year 4 Year 5
Building Department .NET $0 $4,625 $4,763 $4,906 $5,053
Field Inspection .NET $0 $1,940 $1,998 $2,058 $2,120
Citizen Request for Action .NET $0 $2,590 $2,667 $2,747 $2,829
AMG/Building Department $0 $2,915 $3,002 $3,092 $3,185
Total Annual Service $ 0 $12,070 $12,430 $12,803 $13,187
Bluebeam – Electronic Plan Review
BS&A does not sell Bluebeam products or services. The amounts represented below are
estimates, based on available pricing information. These prices are subject to change.
Additional, optional services are available from Bluebeam to accompany these products, which
may also impact costs. Additional information can be found directly from Bluebeam’s website, at
https://www.bluebeam.com.
New Purchase Fees
Bluebeam Electronic Plan Review (10 Users) $3,480
Bluebeam Studio Prime Subscription (up to 100 users) $2,340
Total $5,820
Annual Service Fees
Year 1 Year 2 Year 3 Year 4 Year 5
Bluebeam Revu Std (10 Users) $0 $790 $813 $838 $863
Bluebeam Studio Prime $0 $2,340 $2,410 $2,482 $2,557
Total Annual Service $ 0 $3,130 $3,223 $3,320 $3,420